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08.11.14 Packet
CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, August 11, 2014 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting will convene after conclusion of the P&D meeting ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wynne (II) Mayor Public Announcements (III) City Manager Public Announcements Labor Day Holiday Refuse Collection CommUNITY Picnic, August 24, 2014 Streets Alive! September 7, 2014 (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Special Orders of Business (VII) Consent Agenda: Alderman Rainey 1 of 820 City Council Agenda August 11, 2014 Page 2 of 9 (VIII) Report of the Standing Committees Administration & Public Works - Alderman Holmes Planning & Development - Alderman Rainey Human Services - Alderman Burrus (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Second Quarter Financial Report for Fiscal Year 2014 Staff recommends City Council accept and place the Second Quarter Financial Report for FY 2014 on file. For Action: Accept and Place on File (SP2) 2015 Biking Infrastructure Projects Update Staff will present the 2015 Biking Infrastructure Projects Update for discussion. For Discussion (SP3) Ordinance 98-O-14, Increasing the Number of Class D Liquor Licenses for D&D Dogs, Inc. d/b/a D&D Dogs, 825 Noyes Street Alderman Judy Fiske requests City Council adoption of Ordinance 98-O-14, which reverses Local Liquor Control Commissioner denial of Class D Liquor License and permits issuance to D&D Dogs, 825 Noyes Street. Suspension of the Rules is requested for introduction and action on August 11, 2014. For Introduction and Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of July 28, 2014 (M2) Approval of Minutes of the Special City Council Meeting of July 29, 2014 For Action 2 of 820 City Council Agenda August 11, 2014 Page 3 of 9 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through July 27, 2014 $2,957,954.83 (A2) City of Evanston Bills – August 12, 2014 $3,542,597.70 Credit Card Report ending June 30, 2014 $ 165,312.16 For Action (A3.1) Approval of Replacement Purchase of 100’ Aerial Ladder Truck from Pierce Manufacturing (RFP 14-36) Staff recommends City Council authorize the City Manager to execute a contract to purchase one (1) Tractor Drawn, Rear Tiller Steered 100’ aerial ladder truck for Evanston Fire & Life Safety Service Department from Pierce Manufacturing (2600 American Drive, Appleton, WI) in the amount of $1,016,811. Funding will be provided from the FY 2014 bond issue that included $1.1million dollars for this recommended purchase. For Action (A3.2) Approval of Contract Extension with Third Millennium Associates, Inc. for 2015 Wheel Tax Print, Mail and Fulfillment Services Staff recommends City Council authorize the City Manager to execute a contract extension for 2015 wheel tax print, mail, and fulfillment services with Third Millennium Associates, Inc. (4200 Cantera Drive, Suite 105, Warrenville, IL) effective September 1, 2014 – August 31, 2015. Estimated cost is $48,042.54. Funding is provided by FY2014 General Fund Account 100.19.1910.65045 and revenue from vehicle licensing. For Action (A3.3) Approval of Contract with Insituform Technologies USA, LLC for the Cleveland Street Sewer Rehabilitation Project (Bid 14-46) Staff recommends that City Council authorize the City Manager to award a contract in the amount of $264,260 to Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO) for the Large Diameter Sewer Rehabilitation – Cleveland Street, contingent upon receiving the appropriate loan funding from the Illinois Environmental Protection Agency (IEPA). It is anticipated that the IEPA will provide loan funding from the State Revolving Fund in an amount up to $272,188 for construction of this project. For Action (A3.4) Approval of Rock Salt Purchase Contract Extension Staff recommends City Council authorize the City Manager to execute a one-year contract extension for the purchase of up to 7,500 tons of rock salt from Morton Salt (123 N. Wacker Drive, Chicago, IL) at a cost of $84.58 per ton for a winter season total of $634,350. Funding for this purchase will be from the General Fund Snow and Ice Control Account 2680.65015. For Action 3 of 820 City Council Agenda August 11, 2014 Page 4 of 9 (A3.5) Approval of Contract Award to Midwest Fence Corporation, for the Dempster Street Beach Boat Rack Expansion Project (Bid 14-47) Staff recommends City Council authorize the City Manager to execute a contract for the Dempster Street Beach Boat Rack Expansion Project with Midwest Fence Corporation (900 N. Kedzie Avenue, Chicago, IL), in the amount of $72,641. Funding is provided by FY2014 CIP Account (415.26.4150.65502.415423). For Action (A3.6) Approval of Contract with Baltic Marine Services Incorporated for Water Craft Maintenance (Bid 14-51) Staff recommends City Council authorize the City Manager to execute a contract for Watercraft Maintenance and Repair Services with Baltic Marine Services Incorporated (3136 S. Canal Street, Chicago, IL) in the amount of $35,226.25 for the period of September 1, 2014 through August 31, 2015 and for three (3) one (1) year extensions in each subsequent annual period. Funding is provided by the FY2014 Materials to Maintain Autos Account (600.26.7710.65060) with an allocation of $37,000 for these services and a total budget of $950,000. For Action (A3.7) Approval of Purchase of Methane Monitoring Systems for the Levy Center and Dawes School Staff recommends the emergency purchase of methane gas monitoring systems for installation at the Levy Senior Center and Dawes School by Tyco/Simplex/Grinnell (91 N. Mitchell Ct. Addison, IL). The cost of installation for the Levy Senior Center is $23,728. The cost of installation for Dawes School is $18,826. Funding of $42,554 for installation at both facilities is provided by the Insurance Fund 605.19.7800.62150. For Action (A3.8) Approval of Payment for Additional James Park Landfill Testing Staff recommends that City Council authorize the City Manager to issue payment to the law firm of Jeep & Blazer, LLC for costs to be incurred by the firm for environmental services to be performed by Jeep & Blazer’s consultant, SCS Engineers (24 N. Hillside Avenue, Suite A, Hillside, IL) in an amount not to exceed $106,000. Funding is provided by the Environmental Compliance Account 7800.62130. For Action (A4) Approval of January 1, 2014 Police and Fire Pension Actuarial Report The Police Pension Board, Firefighter Pension Board and City Treasurer recommends that the City Council review and approve the January 1, 2014 Actuarial Valuation for usage in the 2014 Tax Levy (receivable in 2015) for Police and Firefighter pension funding purposes. For Action 4 of 820 City Council Agenda August 11, 2014 Page 5 of 9 (A5) Approval of Chicago Avenue Improvement Project Design Staff recommends that City Council approve the design concept for the 2015 Chicago Avenue Improvement Project. The proposed project addresses street resurfacing and other improvements for pedestrian and bicycle traffic from Davis Street to Sheridan Road. A presentation about the project scope and design will be provided by staff. For Action (A6) Resolution 58-R-14, Authorizing the City Manager to Negotiate a TIF Redevelopment Agreement Regarding the Evanston Plaza Shopping Center Staff recommends City Council adoption of Resolution 58-R-14, directing the City Manager to restate the City’s original commitment stated in Resolution 54-R-12 and authorizing the substitution of the party to negotiate with on the TIF Redevelopment Agreement Regarding Evanston Plaza Shopping Center to be Azzurri of Evanston, Inc. the contract purchaser for the real property located at 1900 Dempster. Funding is provided by the Dempster/Dodge Tax Increment Financing (TIF) District. For Action (A7) Revisions to Ordinance 74-O-14, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Staff recommends adoption of revisions to Ordinance 74-O-14, which currently authorizes the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Water Pollution Control Loan Program for Large Diameter Sewer Rehabilitation on Cleveland Street up to $253,000, with debt service to be paid from the Sewer Fund. When bids were received for this project on July 29, 2014, the lowest responsive and responsible bidder’s proposal was $264,260. The proposed ordinance revisions include increasing the borrowing limit to $300,000. For Introduction (A8) Ordinance 95-O-14, Sale of Surplus Property – Fleet Vehicles Staff recommends adoption of Ordinance 95-O-14 by which City Council would authorize the City Manager to offer the sale of vehicles owned by the City through public auction at the Northwest Municipal Conference Vehicle Auction sponsored by Manheim Auto Auctions on Tuesday, October 14, 2014. For Introduction (A9) Ordinance 96-O-14, Increasing the Number of Class D Liquor Licenses for Yoga and Renish, LLC d/b/a Mumbai Grill, 1728 Sherman Avenue Staff recommends City Council adoption of Ordinance 96-O-14, which increases the number of authorized Class D liquor licenses from forty-nine (49) to fifty (50) and permit issuance of a Class D license to Yoga and Renish, LLC d/b/a Mumbai Grill, 1728 Sherman Avenue. For Introduction 5 of 820 City Council Agenda August 11, 2014 Page 6 of 9 (A10) Ordinance 97-O-14, Increasing the Number of Class D Liquor Licenses for MDCC, LLC d/b/a Ten Mile House, 1700 Central Street Staff recommends City Council adoption of Ordinance 97-O-14, which increases the number of authorized Class D liquor licenses from fifty (50) to fifty-one (51) and permit issuance of a Class D license to MDCC, LLC d/b/a Ten Mile House, 1700 Central Street. For Introduction PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 99-O-14 Planned Development – Evanston Sports Dome 2454 Oakton Street The Plan Commission and staff recommend adoption of Ordinance 99-O-14 for approval of a Planned Development to construct a 67,660-square foot indoor recreation facility (Evanston Sports Dome) at 2454 Oakton Street. The petitioner is requesting five site development allowances: height of the building, number of off-street parking spaces, side yard setback for open parking spaces, number of loading spaces, and dimensions of parking spaces. For Introduction (P2) Ordinance 101-O-14 Granting Major Zoning Relief for Building Lot Coverage, Impervious Surface Coverage, Setbacks, and Parking at 910 Hinman The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 101-O-14 granting major zoning relief for building lot coverage, impervious surface coverage, north interior side yard setback, rear yard setback, and a parking variance for a 4-story, 7-unit multifamily residence at 910 Hinman Avenue. Suspension of the Rules is requested for introduction and action by City Council on August 11, 2014. For Introduction and Action (P3) Ordinance 68-O-14, Amending the Zoning Ordinance Text for Notice Requirements for Zoning Applications The Plan Commission and staff recommend City Council adoption of Ordinance 68-O-14 to amend various parts of Chapter 3 – Implementation and Administration of the Zoning Ordinance to clarify Public Hearing notice requirements for zoning applications. The proposed amendment provides a consistent language to clarify public hearing notice requirements. This ordinance was introduced at the July 28, 2014 City Council meeting. For Action 6 of 820 City Council Agenda August 11, 2014 Page 7 of 9 (P4) Ordinance 81-O-14, Amending the Zoning Ordinance Regulations for Neighborhood Gardens, Urban Farms and Rooftop Urban Farms The Plan Commission and staff recommend City Council adoption of Ordinance 81-O-14 to establish land use regulations for Neighborhood Gardens, Urban Farms and Rooftop Urban Farms as principal uses. This ordinance was introduced at the July 28, 2014 City Council meeting. For Action (P5) Ordinance 92-O-14, Extension for Church Street Village Planned Development, 1629-1691 Church Street City staff recommends City Council adoption of Ordinance 92-O-14 extending the time for completion of Church Street Village Planned Development located at 1629-1691 Church Street originally approved in April of 2006. The Ordinance grants the approval to complete the 13 unfinished townhome units and construct the last remaining eight-unit building within three years. This ordinance was introduced at the July 28, 2014 City Council meeting. For Action HUMAN SERVICES COMMITTEE (H1) Approval of Memorandum of Understanding between City of Evanston and Evanston Public Library Members of the Human Services Committee and staff recommend approval of the Memorandum of Understanding between City of Evanston and Evanston Public Library. The final version of the Memorandum of Understanding contains a revision to the description of the surface parking lot in response to concerns raised at the Human Services Committee meeting on July 7, 2014. For Action (H2) Resolution 59-R-14 Authorizing Approval for a Medical Cannabis Dispensary Location at 1800 Maple Avenue The Human Services Committee and staff recommend the adoption of Resolution 59-R-14 “Authorizing the City Manager to Execute Letters of Contingent Lease Approval for City Owned Property Located at 1800 Maple Avenue”. For Action 7 of 820 City Council Agenda August 11, 2014 Page 8 of 9 ECONOMIC DEVELOPMENT COMMITTEE (O1) Approval of Financial Assistance through the Façade Improvement Program for Campus Gear The Economic Development Committee and staff recommend approval of financial assistance for a façade improvement project for Campus Gear, located at 1720-22 Sherman Avenue on a 50/50 cost sharing basis in an amount not to exceed $11,300. Funding is provided by the Economic Development Fund’s Business District Improvement Account (5300.65522). For Action (O2) Resolution 12-R-14, “Authorizing the City Manager to Execute a Sales Tax Sharing Agreement with Autobarn Motors, Ltd.” The Economic Development Committee and staff recommend City Council adoption of Resolution 12-R-14, “Authorizing the City Manager to Execute a Sales Tax Sharing Agreement with Autobarn Motors, Ltd.” This resolution and agreement authorizes the sharing of the City’s portion of the sales tax remitted by Autobarn on a 50/50 sharing basis for a period no greater than 48 months. For Action (O3) Resolution 60-R-14, Autobarn Sales Tax Sharing Agreement for the Fiat/Alfa Romeo Dealership The Economic Development Committee and staff recommend City Council adoption of Resolution 60-R-14, “Authorizing the City Manager to Execute a Sales Tax Sharing Agreement with Autobarn Motors, Ltd. for the Fiat/Alfa Romeo Dealership”. This sales tax sharing agreement is in support of the work associated with the addition of a new car dealership in Evanston that would sell Fiat and Alfa Romeo vehicles within the Autobarn dealership. For Action (O4) Resolution 61-R-12, Davis Transportation Request for Financial Assistance The Economic Development Committee recommends City Council authorize the City Manager to execute a loan agreement with Davis Transportation to cover several immediate capital and operating expenses totaling $140,000. Funding is provided by the Economic Development Business Attraction and Expansion Account (5300.62660). For Action APPOINTMENTS (APP1) For Appointment to: Utilities Commission David Everhart For Action 8 of 820 City Council Agenda August 11, 2014 Page 9 of 9 MEETINGS SCHEDULED THROUGH AUGUST 2014 Upcoming Aldermanic Committee Meetings: Tues, Aug 12 6 pm Special City Council meeting: Exec Session Tues, Aug 19 7:30 pm Housing & Community Dev Act Committee Wed, Aug 20 6:30 pm M/W/EBE Advisory Committee Fri, Aug 22 7 am Housing & Homelessness Commission Wed, Aug 27 6 pm Transportation/Parking Committee Wed, Aug 27 7:30 pm Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 9 of 820 7For the City Council Meeting of September 20, 2010 2nd Quarter Financial Report For City Council meeting of August 11, 2014 Item SP1 Second Quarter Financial Report for Fiscal Year 2014 For Action: For Acceptance and Placement on File To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Chief Financial Officer Ashley Porta, Budget Manager Hitesh Desai, Controller CC: Wally Bobkiewicz, City Manager Subject: Second Quarter Financial Report for Fiscal Year 2014 Date: August 11, 2014 Recommended Action: Staff recommends City Council accept and place the Second Quarter Financial Report for FY 2014 on file. Summary: The City ended the second quarter of the 2014 fiscal year in stable financial condition. Through June 30, 2014, there is a General Fund surplus of approximately $2.7M. The City’s financial performance is the result of revenues remaining relatively consistent with budget targets and expenditures being held below budgeted levels. Attached are summaries of the City’s funds for the second quarter of FY 2014. In reviewing these reports, please note the following: • A majority of the revenues are recorded at the time they are actually received (permits, property taxes, fees, etc.), however, some revenues are recorded at the time of notification of the revenue being earned by the City (sales, income, telecommunications taxes, etc). • State revenue sources are delayed by one to three months based on the revenue source in question. • While some revenues are received on a monthly basis, other revenues are received less uniformly throughout the year. An example is property taxes, which are billed bi-annually and then distributed by the County as payments are received. This disbursal method contrasts with other revenue sources such as sales taxes, which are collected by the State and distributed on a monthly basis. • Operating expenses are incurred on a uniform basis for items such as payroll, utilities, fuel, etc., and on an as needed basis for supplies, equipment and specific outsourced services. Memorandum 10 of 820 General Fund Revenues: General Fund revenues through the June 30, 2014 were $43.5M or 48.8% of budget, or slightly under the 50% budget target. The second quarter performance of major General Fund revenue sources is summarized below: • Through June 30, 2014 property tax revenue was $6,591,662 or 53.7% of budget. • State income tax was recorded in the amount of $3,882,659 through June 30, 2014, achieving 54.9% of the budget target for this revenue item. State income tax is typically received in arrears by one or two months. • Regular sales tax revenue in FY 2014 was $4,415,445 or 45.6% of budget. Home rule sales tax revenue in FY 2014 was $2,707,536 or 44.4% of budget. Staff anticipates that December sales tax revenues will bring year-end totals for these items closer to budget targets. These revenues were increased by approximately $700,000 and are also above the 6/30/13 revenue amount for last year. • Real estate transfer tax through June 30, 2014 totaled $1,179,923 achieving 41.0% of the budget target for this item. This budget was increased by $725,000 from the 2013 level and actual revenues are roughly equal to 2013 amounts for the same time period. • Through June 30, 2014, licenses, permits, and fees were approximately 38.3% of budget. Permit revenue was $3,111,106 or 40.8% of budget. This amount does not include the $4.0 million permit received in July, which will move this revenue source above budget estimates. License revenue is $991,451 or 27.3% of target budget, however the City’s wheel tax of $2.7 million is mainly collected in December of each year. General Fund Expenditures: Through June 30, 2014, General Fund expenditures were $40,803,444 or 45.8% of budget. It is important to note, for the General Fund, many expenditures / disbursements are not made evenly throughout the year. For example: • Seasonal employee wages in Parks, Recreation and Community Services are typically charged during the summer months. • Police Department assigns additional patrol details during the summer months. • While the previous winter was relatively mild, certain overtime wages in Public Works for services such as snow/ice removal may occur during the months of November and December. • As noted in the monthly financial report, the City will also have three pay periods in December 2014, and one payroll is approximately $2.6 million. If this level of surplus remains constant, it will be utilized to cover the final additional payroll in December (the City is not paying any additional payroll costs, this is just an issue of timing between monthly reporting and bi-weekly payrolls) - 2 - 11 of 820 Enterprise Funds: Revenues and expenses for the Parking, Water, and Sewer Funds were all below the 50% budget target through June 30, 2014. Revenues in the Solid Waste Fund were 47.9% of budget and expenses are running at 41.8% percent of budget, yielding and operating surplus for the year of $173,538. Similar to the General Fund, many enterprise fund revenues and expenses / disbursements do not occur evenly throughout the fiscal year. For example, the majority of enterprise fund capital project expenses are incurred throughout the summer months. Staff will continue to monitor and report on the performance of City enterprise fund revenues and expenditures throughout FY 2014. Attachments Attachment 1: June 30, 2014 Monthly Financial Report Attachment 2: June 30, 2014 Investment Report - 3 - 12 of 820 To: Wally Bobkiewicz, City Manager Martin Lyons, Assistant City Manager/Chief Financial Officer From: Ashley Porta, Budget Manager Hitesh Desai, Accounting Manager Subject: June 2014 Monthly Financial Report Date: August 1, 2014 Please find attached the unaudited financial statements as of June 30, 2014. A summary by fund for total revenues, expenditures/expenses, fund balances, and cash balances is as follows: YTD YTD YTD 6/30/2014 6/30/2014 6/30/2014 6/30/2014 6/30/2014 Unreserved Cash Fund Name Fund # Revenue Expenses Net Fund Balance Balance* General 100 43,498,907$ 40,803,444$ 2,695,463$ 19,058,414$ 7,167,254$ General Assistance Fund 175 471,427 262,427 209,000 209,000 209,000 Neighborhood Stabilization 195 1,615,509 717,696 897,813 897,813 736,325 Motor Fuel 200 1,273,506 561,336 712,170 2,024,738 2,187,134 Emergency 911 205 571,196 603,754 (32,557) 1,188,321 922,877 SSA#4 210 183,389 160,000 23,389 (125,946) (156,813) CDBG 215 343,501 549,928 (206,428) (193,629) (368,352) CDBG Loan 220 32,688 56,063 (23,375) 2,330,896 91,455 Economic Development 225 825,214 626,711 198,502 3,705,704 3,142,150 Neighborhood Improvement 235 - - - 149,915 149,915 Home 240 393,203 406,894 (13,691) 3,928,838 (3,517) Affordable Housing 250 97,957 37,370 60,587 2,511,665 798,972 Washington National TIF 300 2,409,778 1,680,315 729,463 5,766,904 5,359,503 SSA#5 305 247,928 31,025 216,903 691,788 630,481 SW II TIF (Howard Hartrey) 310 628,935 1,093,230 (464,296) 2,892,752 2,877,120 Southwest TIF 315 261,365 14,750 246,615 591,332 579,690 Debt Service 320 6,917,315 2,270,917 4,646,399 8,022,090 6,502,491 Howard Ridge TIF 330 276,667 375,860 (99,194) 289,423 277,770 West Evanston TIF 335 49 33,510 (33,461) 504,178 504,179 Dempster-Dodge TIF 340 - - - - Capital Improvement 415 1,031,921 1,453,054 (421,133) 5,878,866 6,463,194 Special Assessment 420 97,166 85,364 11,802 2,084,217 2,080,220 Parking 505 4,585,872 3,293,674 1,292,198 14,895,017 14,987,982 Water 510-513 7,711,704 7,896,922 (185,218) 8,404,873 8,517,329 Sewer 515 7,670,387 6,252,931 1,417,456 5,992,452 3,030,333 Solid Waste 520 2,393,677 2,220,140 173,538 (1,110,023) (1,572,330) Fleet 600 1,584,715 1,578,940 5,775 116,341 (491,656) Equipment Replacement 601 760,222 281,088 479,134 1,068,117 1,068,116 Insurance 605 8,688,287 8,877,102 (188,815) (3,916,477) 871,788 Library 185 2,732,921 2,549,018 342,646 1,166,667 490,387 Library Debt Fund 186 396,370 53,724 342,646 342,646 342,646 Total**97,305,404$ 84,773,462$ 12,690,685$ 89,024,246$ 67,395,643$ *This is net of any interfund receivables/payables **This summary does not include the Police or Fire Pension Funds even though detailed reports are included. Memorandum ATTACHMENT I 13 of 820 Included above are the ending balances as of June 30, 2014 for both unreserved fund and cash balances. Of these two amounts, cash balance is the more meaningful metric since this represents liquid cash and/or invested assets which may be used (or easily sold) to support and fund current operations. While ending fund balance is also an important measurement of the City’s financial health, it usually includes illiquid assets or future cash receipts or disbursements such as receivables (including property tax) due to the City and accounts payable/accrued expenses. As of June 30, 2014, the General Fund is reporting a surplus of $2,695,463. However, due to the timing of payroll, the City will have 3 pay dates in December 2014 (December 4, 18 and 31), which will reduce this surplus. Staff will continue to report on the actual expenses incurred each month along with this anticipated higher expense in December 2014. Through June 30, 2014, the Special Service Area (SSA) #4 Fund is showing a negative cash balance of $156,813. Through June 30, 2014, the Community Development Block Grant (CDBG) Fund is showing a negative fund balance of $193,629 and a negative cash balance of $368,352. The City received $ 420,158 of CDBG money on 07/22/2014 and $28,595 of HOME Fund money from HUD on 07/28/2014, which eliminates this negative balance. Through June 30, 2014, the Economic Development Fund is showing a fund balance of $3,705,704 and a cash balance of $3,142,150. These balances include approximately $1 million of revenue associated with the Gigabit Challenge. Through June 30, 2014, the Solid Waste Fund is showing a negative fund balance of $1,110,023 and a negative cash balance of $1,572,330. Though operating at a surplus for the year, through June 30, 2014 the Fleet Fund is showing a negative cash balance of $491,656. Through June 30, 2014, the Insurance Fund is showing a negative fund balance of $3,916,477. This negative balance is primarily for claims/cases being expensed. These claims/cases have not been settled, and therefore there is no guarantee the City will actually experience this negative fund balance as estimated. Please note, the City’s annual liability and property insurance payments, totaling $601,314, were paid in January, which further reduced the fund balance of the Insurance Fund. These payments will gradually be reimbursed through FY 2014 from interfund transfers to the Insurance Fund. Staff will continue to monitor the Insurance Fund and provide regular updates to the City Council in the future. If there are any questions on the attached report, please contact me by phone at (847) 859-7884 or by email: aporta@cityofevanston.org. Detailed fund summary reports can be found at the following link: http://www.cityofevanston.org/city-budget/financial- reports/. 14 of 820 CERTIFICATION OF ATTACHED FINANCIAL REPORTS As required per Illinois Statute 65 ILCS 5/3.1-35-45 I, Martin Lyons, Treasurer of the City of Evanston, hereby affirm that I have reviewed the June 30, 2014 year-to-date financial information and reports which to the best of my knowledge appear accurate and complete. 15 of 820 RevenuesBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetProperty Tax 12,271,386$ 6,591,662$ 53.7% -$ -$ -$ -$ -$ -$ -$ -$ Sales Tax15,790,000 7,122,980 45.1% - - - - - - - - State Income Tax 7,076,170 3,882,659 54.9% - - - - - - - - Utility Tax8,220,000 4,519,178 55.0% - - - - - - - - Real Estate Transfer Tax 2,875,000 1,179,923 41.0% - - - - - - - - Liquor Tax2,375,000 1,381,024 58.1% - - - - - - - - Other Taxes5,940,053 2,643,169 44.5% - - - - - - - - Licenses, Permits, Fees 12,622,280 4,830,835 38.3% - - - - - - - - Charges for Services 7,936,754 4,382,246 55.2% 6,434,293 4,585,872 71.3% 13,913,400 7,473,609 53.7% 12,922,700 6,517,583 50.4% 3,889,033 1,863,665 47.9%Intergovernmental Revenues 721,272 450,121 62.4% - - - 14,181 - - 25,000 2,029 8.1%Interfund Transfers 7,742,893 3,940,266 50.9% 2,925,296 - 0.0% - - - - 1,055,967 527,984 50.0%Other Non-Tax Revenue 5,614,490 2,574,843 45.9% 2,034,004 - 0.0% 6,413,816 223,914 3.5% 2,191,000 292,451 13.3% - - Total Revenues 89,185,298$ 43,498,907$ 48.8% 11,393,593$ 4,585,872$ 40.2% 20,327,216$ 7,711,704$ 37.9% 15,113,700$ 6,810,034$ 45.1% 4,970,000$ 2,393,677$ 48.2%ExpendituresLegislative677,621$ 338,149$ 49.9% -$ -$ -$ -$ -$ -$ -$ -$ City Administration 1,941,115 771,509 39.7% - - - - - - - - Law Department 1,045,232 462,253 44.2% - - - - - - - - Administrative Services Department 8,826,606 3,223,598 36.5% - - - - - - - - Community Development 2,652,887 1,135,813 42.8% - - - - - - - - Police Department 26,876,444 12,861,824 47.9% - - - - - - - - Fire & Life Safety Services 14,072,488 6,868,361 48.8% - - - - - - - - Health Department 3,009,286 1,330,307 44.2% - - - - - - - - Public Works - Operating 17,884,613 8,611,924 48.2% 10,714,333 3,293,674 30.7% - - - - 5,309,082 2,220,140 41.8%Public Works - Capital Outlay - - 5,180,000 - 0.0% - - - - - - Parks, Recreation & Comm. Services 10,483,281 4,426,956 42.2% - - - - - - - - Capital Improvement Transfer936,500 468,250 50.0%Transfer to Debt Service Fund609,000 304,500 50.0% - - - - - - - - Utilities - Operating- - - - 13,451,635 5,613,592 41.7% 13,006,620 6,138,631 47.2% - - Utilities - Capital Outlay - - - - 10,538,100 2,283,330 21.7% 3,272,500 114,300 3.5% - - Total Expenditures 89,015,073$ 40,803,444$ 45.8% 15,894,333$ 3,293,674$ 20.7% 23,989,735$ 7,896,922$ 32.9% 16,279,120$ 6,252,931$ 38.4% 5,309,082$ 2,220,140$ 41.8%As of June 30, 2014 Report of Budget-to-Actual Revenues and ExpendituresParking FundWater FundSolid Waste FundSewer FundGeneral Fund(Target is 50% of FY 2014 Budget) FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Tax - Property 12,481,386$ 11,941,575$ 12,271,386$ 6,591,662$ Tax - State Use 1,176,879 1,283,156 1,241,753 534,566 Tax - Sales Tax - Basic 9,291,000 9,717,393 9,690,000 4,415,445 Tax - Sales Tax - Home Rule 5,861,800 5,964,747 6,100,000 2,707,536 Tax - Auto Rental 40,000 43,598 40,000 21,505 Tax - Athletic Contest 760,000 1,056,355 800,000 - Tax - State Income 6,322,645 7,182,793 7,076,170 3,882,659 Tax - Electric Utility 3,069,806 3,000,629 3,070,000 1,502,774 Tax - Natural Gas Utility 1,400,000 1,090,915 1,200,000 1,016,250 Tax - Natural Gas Use - Home Rule 800,000 760,734 800,000 516,188 Tax - Cigarette 485,000 372,000 300,000 78,000 Tax - Evanston Motor Fuel 707,667 634,196 610,000 376,446 Tax - Liquor 2,350,000 2,261,874 2,375,000 1,381,024 Tax - Parking 2,200,000 2,418,852 2,350,000 1,193,070 Tax - Personal Property Replacement 591,600 721,173 598,300 439,582 Tax - Real Estate Transfer 2,146,300 3,940,899 2,875,000 1,179,923 Tax - Telecommunications 3,244,500 2,837,899 3,150,000 1,483,966 License Fees - Vehicles 2,600,000 2,349,686 2,700,000 450,082.30 License Fees - Other 1,030,502 1,427,835 937,302 541,369 Permit Fees - Building 3,020,000 3,951,048 6,142,162 2,092,740 Permit Fees - Other 1,209,788 1,746,109 1,486,716 1,018,366 Other Fees 1,559,350 1,152,473 1,356,100 728,278 Fines and Forfeiture Revenue 4,366,022 3,448,523 4,366,022 1,663,090 Charges for Services Revenue 7,904,198 7,845,651 7,936,754 4,382,246 Intergovernmental Revenue 786,798 1,425,907 721,272 450,121 Other Revenue 1,418,443 647,935 1,238,468 890,257 Interfund Transfers In (Other Funds)7,693,367 7,521,427 7,742,893 3,940,266 Interest Income 6,000 26,907 10,000 21,496 Total Revenue 84,523,051 86,772,289 89,185,298 43,498,907 Legislative 657,069 421,198 677,621 338,149 City Administration 1,582,580 1,818,451 1,941,115 771,509 Law Department 973,254 973,254 1,045,232 462,253 Administrative Services Department 7,721,650 8,546,089 8,826,606 3,223,598 Community Development 2,536,250 2,536,209 2,652,887 1,135,813 Police Department 26,508,585 26,508,583 26,876,444 12,861,824 Fire & Life Safety Services Department 14,142,078 14,142,077 14,072,488 6,868,361 Health Department 2,917,848 3,601,469 3,009,286 1,330,307 Public Works Department 10,043,463 11,186,023 17,884,613 8,611,924 Parks, Recreation & Community Services 17,616,397 14,744,293 10,483,281 4,426,956 Transfer to Solid Waste Fund - 1,245,967 936,500 468,250 Transfer to Debt Service Fund 1,000,000 1,000,000 609,000 304,500 Transfer to Fleet Maintenance Fund 600,000 600,000 - - Transfer to Insurance Fund 500,000 500,000 - - Total Expenditures 86,799,174 87,823,613 89,015,073 40,803,444 Net Surplus (Deficit)(2,276,123)$ (1,051,324)$ 170,225$ 2,695,463$ Beginning Unrestricted Fund Balance (Note 1)17,033,487 16,362,951 Adjustment to GAAP Basis of Accounting 380,788 - Total Ending Fund Balance 16,362,951$ 19,058,414$ Note 1: Unrestricted fund balance includes amounts designated for compensated absences and IMRF. City of Evanston General Fund As of June 30, 2014 17 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Property Taxes 5,073$ Misc. Revenue - - 85 Transfers from other Funds - - - 466,269 Total Revenue - - - 471,427 Administration - - - 48,119 Client Payments - - - 169,889 Capital Outlay - - - 1,019 Community Sponsored Org - - - 40,717 Office Supplies - - - 2,683 Total Expenditures - - - 262,427 Net Surplus (Deficit)-$ -$ -$ 209,000$ Beginning Fund Balance - - Ending Fund Balance -$ 209,000$ City of Evanston General Assistance Fund As of June 30, 2014 18 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Grant Proceeds 4,011,917$ 2,885,571$ 458,044$ 774,355$ Program Income - 347 - 840,644 Investment Income - - - 510 Total Revenue 4,011,917 2,885,918 458,044 1,615,509 Development Activities 3,505,000 2,653,385 290,500 614,586 Administration 341,622 128,520 126,635 49,940 Transfer to Debt Service 3,905 - 4,046 5,928 Transfer to Insurance 16,390 16,390 6,863 3,431 Transfer to General Fund 145,000 87,624 30,000 43,811 Total Expenditures 4,011,917 2,885,918 458,044 717,696 Net Surplus (Deficit)-$ 0$ -$ 897,813$ Beginning Fund Balance - 0 Ending Fund Balance 0$ 897,813$ City of Evanston Neighborhood Stabilization Fund As of June 30, 2014 19 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual State Allotment 2,125,000$ 2,118,506$ 1,750,000$ 1,273,366$ Investment Earnings 2,000 482 500 140 Miscellaneous Income - - - - Total Revenue 2,127,000 2,118,988 1,750,500 1,273,506 Street Resurfacing 1,400,000 972,788 1,400,000 144,836 Transfer to General Fund - Staff Engineering 133,000 133,000 133,000 66,500 Transfer to General Fund - Street Maintenance 700,000 700,000 700,000 350,000 Total Expenditures 2,233,000 1,805,788 2,233,000 561,336 Net Surplus (Deficit)(106,000)$ 313,200$ (482,500)$ 712,170$ Beginning Fund Balance 999,368 1,312,568 Ending Fund Balance 1,312,568$ 2,024,738$ City of Evanston Motor Fuel Fund As of June 30, 2014 20 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Landline Surcharge Revenue 617,400$ 549,934$ 529,200$ 298,354$ Wireless Surcharge Revenue 416,160 454,019 428,400 170,714 Interest Income 1,000 215 1,000 50 Grants 102,078 Miscellaneous Revenue - - - - Total Revenue 1,034,560 1,004,169 958,600 571,196 Operating Expense 891,122 785,259 935,767 438,318 Transfer to General Fund 125,950 125,950 125,950 62,975 Transfer to Insurance Fund 98,993 98,993 88,858 8,724 Transfer to Debt Service Fund 11,215 11,215 11,622 5,811 Capital Replacement 120,000 26,680 250,000 87,926 Total Expenditures 1,247,280 1,048,097 1,412,197 603,754 Net Surplus (Deficit)(212,720)$ (43,928)$ (453,597)$ (32,557)$ Beginning Fund Balance 1,264,807 1,220,879 Ending Fund Balance 1,220,879$ 1,188,321$ City of Evanston E911 Fund As of June 30, 2014 21 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Property Tax Revenue 370,000$ 337,668$ 370,000$ 183,389$ Investment Income - - - - Total Revenues 370,000 337,668 370,000 183,389 Professional Fees (Evmark)370,000 370,000 370,000 160,000 Total Expenditures 370,000 370,000 370,000 160,000 Net Surplus (Deficit)-$ (32,332)$ -$ 23,389$ Beginning Fund Balance (117,003) (149,335) Ending Fund Balance (149,335)$ (125,946)$ City of Evanston Special Service Area #4 Fund As of June 30, 2014 22 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Intergovernmental/Entitlement 1,540,000$ $ 1,665,720 1,500,000$ $ 333,735 Funds Reallocated from Prior Years 33,100 - 168,088 - Program Income 352,000 14,412 70,000 9,766 Miscellaneous - - - - Total Revenues 1,925,100 1,680,132 1,738,088 343,501 CDBG Administration/Planning 195,522 239,602 300,000 108,366 Development Activities 612,500 293,045 456,288 59,397 Capital Projects 494,800 493,581 410,800 58,854 Transfers to Debt Service - 2,928 - - Transfers to General Fund 781,278 650,976 571,000 323,312 Total Expenditures 2,084,100 1,680,132 1,738,088 549,928 Net Surplus (Deficit)(159,000)$ -$ -$ (206,428)$ Beginning Fund Balance 12,799 12,799 Ending Fund Balance 12,799$ (193,629)$ City of Evanston CDBG Fund As of June 30, 2014 23 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Intergovernmental Revenue -$ 205,904$ 50,000$ 7,250$ Program Income 9,000 3,554 10,000 25,388 Interest Income - - 100 50 Total Revenues 9,000 209,458 60,100 32,688 Program Expenses 20,000 - 20,000 56,063 Total Expenditures 20,000 - 20,000 56,063 Net Surplus (Deficit) (11,000)$ 209,458$ 40,100$ (23,375)$ Beginning Fund Balance 2,144,813 2,354,271 Ending Fund Balance 2,354,271$ 2,330,896$ City of Evanston CDBG Loan Fund As of June 30, 2014 24 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Hotel Tax 1,600,000$ 1,554,281$ 1,500,000$ 617,253$ Amusement Tax 300,000 275,646 300,000 182,805 Howard-Ridge Loan Repayment 48,500 48,500 45,500 22,750 Grants - 999,000 1,000,000 - Investment Income 800 922 800 2,405 Total Revenues 1,949,300 2,878,349 2,846,300 825,214 Economic Development Activities 1,830,209 983,057 1,760,889 342414 Other Charges - Gigabit Challenge - - 1,000,000 24,718 Capital Projects 3,500 4,600 - 17,367 Transfer to Debt Service 13,771 13,771 14,271 7,136 Transfer to Insurance 67,416 67,416 66,546 8,724 Transfers to General Fund 452,707 452,707 452,707 226,353 Total Expenditures 2,367,603 1,521,551 3,294,413 626,711 Net Surplus (Deficit)(418,303)$ 1,356,798$ (448,113)$ 198,502$ Beginning Fund Balance 2,150,404 3,507,202 Ending Fund Balance 3,507,202$ 3,705,704$ City of Evanston Economic Development Fund As of June 30, 2014 25 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Taxes 20,000$ 20,000$ 20,000$ -$ Interest Income - - - - Total Revenues 20,000 20,000 20,000 - Program Expenses - - 50,000 - Transfers to Other Funds - - - - Total Expenditures - - 50,000 - Net Surplus (Deficit)20,000$ 20,000$ (30,000)$ -$ Beginning Fund Balance 129,915 149,915 Ending Fund Balance 149,915$ 149,915$ City of Evanston Neighborhood Improvement Fund As of June 30, 2014 26 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Intergovernmental /Entitlement 797,400$ 703,935$ 674,500$ 393,203$ Interest Income - - - Program Income - 6,693 - - Total Revenues 797,400 710,628 674,500 393,203 Home Administration/Planning 4,000 - 27,836 9,857 Development Activities 765,000 8,775 650,000 393,246 Transfers to General Fund 28,400 65,700 22,500 3,790 Total Expenditures 797,400 74,475 700,336 406,894 Net Surplus (Deficit)-$ 636,153$ (25,836)$ (13,691)$ Beginning Fund Balance 3,306,375 3,942,528 Ending Fund Balance 3,942,528$ 3,928,838$ City of Evanston Home Fund As of June 30, 2014 27 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Developer Contributions 155,000 290,000 155,000 82,500 Rehab Repayments - 11,188 - 3,889 Interest Income 228 198 150 230 Miscellaneous - - - 11,338 Total Revenues 155,228 301,386 155,150 97,957 Housing - Buildings 227,800 30,692 200,000 - Down Payment Assistance - - - - Transfers to General Fund 23,990 23,990 13,990 6,995 Miscellaneous 46,000 31,752 50,000 30,375 Total Expenditures 297,790 86,434 263,990 37,370 Net Surplus (Deficit)(142,562)$ 214,952$ (108,840)$ 60,587$ Beginning Fund Balance 2,236,126 2,451,078 Ending Fund Balance 2,451,078$ 2,511,665$ City of Evanston Affordable Housing Fund As of June 30, 2014 28 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Net Property Tax Increment 4,600,000$ 4,488,658$ 3,700,000$ 2,404,251$ Interest Income 25,000 13,072 10,000 5,527 Total Revenue 4,625,000 4,501,730 3,710,000 2,409,778 Series 1997 Principal (refunded by 1999 & 2008D) 425,000 425,000 455,000 Series 1997 Interest (refunded by 1999 and 2008D) 78,376 78,375 55,000 27,500 Contributions to Other Agencies - - - Economic Development Projects 1,250,000 128,999 1,250,000 24,668 Capital Improvements 2,836,000 2,158,380 722,486 Contractual Services 145,000 2,489 250,000 Transfer to Parking Fund (Sherman) 3,631,350 3,631,350 2,925,296 1,462,648 Transfer to General Fund 331,000 331,000 331,000 165,500 Total Expenditures 8,696,726 6,755,593 5,988,782 1,680,315 Net Surplus (Deficit) (4,071,726)$ (2,253,863)$ (2,278,782)$ 729,463$ Beginning Fund Balance 7,291,304 5,037,441 Ending Fund Balance 5,037,441$ 5,766,904$ City of Evanston Washington National TIF Fund As of June 30, 2014 29 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Net Property Taxes 448,875$ 460,062$ 397,800$ 247,928$ Interest Income - 585 - - Total Revenue 448,875 460,647 397,800 247,928 Series 2012A Bonds Principal 340,000 340,000 390,000 Series 2012A Bonds Interest 78,816 78,816 46,605 31,025 General Management Support - - - - Total Expenditures 418,816 418,816 436,605 31,025 Net Surplus (Deficit)30,059$ 41,831$ (38,805)$ 216,903$ Beginning Fund Balance 433,054 474,885 Ending Fund Balance 474,885$ 691,788$ City of Evanston Special Service Area #5 As of June 30, 2014 30 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Net Property Tax Increment 1,100,000$ 1,122,248$ 1,100,000$ 621,802$ Interest Income 10,000 14,087 10,000 7,133 Total Revenue 1,110,000 1,136,335 1,110,000 628,935 1994 & 1996 Bonds Principal (refunded by 1999 and 2008D bonds)645,000 645,000 685,000 1994 & 1996 Bonds Interest (refunded by 1999 and 2008D bonds)75,611 75,611 39,088 19,544 Surplus Distribution 1,000,000 1,000,000 - 1,000,000 Capital Projects 1,400,000 150,000 500,000 Other Expenses 500,000 9,915 - 1,486 Economic Development - - 2,500,000 Operating Transfer to General Fund 144,400 144,400 144,400 72,200 Total Expenditures 3,765,011 2,024,926 3,868,488 1,093,230 Net Surplus (Deficit)(2,655,011)$ (888,591)$ (2,758,488)$ (464,296)$ Beginning Fund Balance 4,245,639 3,357,048 Ending Fund Balance 3,357,048$ 2,892,752$ City of Evanston SW II TIF (Howard Hartrey) As of June 30, 2014 31 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Net Property Tax Increment 465,000$ 492,410$ 485,000$ 261,359$ Interest Income 100 2 1,000 6 Total Revenue 465,100 492,412 486,000 261,365 Economic Development Activities - 459 748,439 - Capital Improvement Projects 580,000 422,675 - - Operating Transfer to General Fund 29,500 29,500 29,500 14,750 Total Expenditures 609,500 452,634 777,939 14,750 Net Surplus (Deficit)(144,400)$ 39,778$ (291,939)$ 246,615$ Beginning Fund Balance 304,939 344,717 Ending Fund Balance 344,717$ 591,332$ City of Evanston Southwest TIF As of June 30, 2014 32 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Net Property Tax- Current 11,798,019$ 11,864,571$ 10,879,993$ 6,016,724$ Special Assessment Levy - - 169,848 - Bond Proceeds/Premium/ Discounts - 23,281,822 - - Transfer from Other Funds - IMRF- 783,004 783,004 141,125 70,560 Miscellaneous Revenue - 33,510 - Interest Income 1,500 5,356 1,500 1,811 Transfer from General Fund - 1,000,000 1,279,306 639,654 Transfer from Sewer Fund 190,210 190,210 207,284 103,642 Transfer from Special Assessment Fund 317,660 317,660 169,848 84,924 Total Revenue 13,090,393 37,476,133 12,848,904 6,917,315 Series 2004- Principal 775,000 9,786,794 - - Series 2004- Interest 478,400 478,400 - - Series 2004 B- Principal 595,000 2,830,000 - - Series 2004 B- Interest 130,439 130,439 - - Series 2005- Principal 1,095,000 12,465,536 - - Series 2005- Interest 664,000 664,000 - - Series 2006- Principal 85,000 85,000 185,000 Series 2006- Interest 448,302 448,302 444,776 225,613 Series 2006 B Bonds- Principal 35,000 35,000 1,130,000 55,000 Series 2006 B Bonds- Interest 603,426 603,426 600,526 301,363 Series 2007 - Principal 965,000 965,000 1,909,709 - Series 2007 - Interest 684,458 684,456 569,684 300,839 Series 2008A - Principal 300,000 300,000 300,000 - Series 2008A - Interest 125,975 125,975 116,225 58,113 Series 2008C - Principal 362,900 362,900 378,180 - Series 2008C - Interest 376,308 376,308 364,514 191,799 Series 2008D - Principal 1,410,000 1,410,000 565,600 - Series 2008D - Interest 36,690 36,690 15,362 7,681 Series 2010 A - Principal DSF 305,000 305,000 305,000 - Series 2010 A - Interest DSF 179,338 179,338 173,238 86,619 Series 2010 B - Principal DSF 647,358 647,358 684,946 - Series 2010 B - Interest DSF 135,508 135,509 126,446 63,223 Series 2011 A - Principal DSF 1,234,836 1,234,836 1,250,432 - Series 2011 A - Interest DSF 451,586 451,586 426,890 213,445 Series 2012 A - Interest DSF 955,000 995,000 1,025,000 113,944 Series 2012 A - Principal DSF 357,706 347,766 243,332 - Series 2013 A - Principal DSF 505,055 - Series 2013 A - Interest DSF 1,601,006 315,413 Series 2013 B - Principal DSF 586,498 - Series 2013 B - Interest DSF 95,000 95,000 - 313,772 Series 2004- Interest SAF 13,650 13,650 - - Series 2005- Principal SAF 20,000 350,000 - - Series 2005- Interest SAF 17,500 17,500 - - Series 2006- Principal SAF 50,000 50,000 50,000 - Series 2006- Interest SAF 8,526 8,526 6,450 - Series 2007 - Principal SAF 35,000 35,000 40,000 - Series 2007 - Interest SAF 33,920 33,920 31,994 - Series 2008C - Principal SAF 19,000 19,000 19,800 - Series 2008C - Interest SAF 19,702 19,702 19,084 - Series 2013 A - Principal SAF 20,000 - Series 2013 A - Interest SAF 8,867 - Series 2013 B - Principal SAF 120,000 - Series 2013 B - Interest SAF 23,500 - General Management and Support 5,000 - 1,000 - Bond Issuance Costs 60,000 143,063 75,000 - Net of Transfers - - - - Fiscal Agent Fees 10,000 126,610 10,000 24,094 Total Expenditures 13,824,528 36,996,590 13,933,114 2,270,917 Net Surplus (Deficit)(734,135)$ 479,543$ (1,084,210)$ 4,646,399$ Beginning Fund Balance 2,896,148 3,375,691 Ending Fund Balance 3,375,691$ 8,022,090$ City of Evanston Debt Service Fund As of June 30, 2014 33 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Net Property Tax Increment 500,000$ 194,881$ 350,000$ 255,338$ Interest Income 400 344 400 11 Miscellaneous - 33,014 - 21,318 Total Revenue 500,400 228,239 350,400 276,667 Economic Dev. Projects - - - Debt Service - Interest - 592 - 286 Capital Improvements 800,000 219,785 - 322,825 Developer Agreement Payments 610,000 505,855 300,000 Repayments to Econ. Dev. Fund 48,500 48,500 45,500 22,750 Transfers to General Fund 120,400 120,400 60,000 30,000 Total Expenditures 2,037,736 895,132 405,500 375,860 Net Surplus (Deficit)(1,537,336)$ (666,893)$ (55,100)$ (99,194)$ Beginning Fund Balance 1,055,510 388,617 Ending Fund Balance 388,617$ 289,423$ City of Evanston Howard Ridge TIF As of June 30, 2014 34 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Net Property Tax Increment 300,000$ 46,252$ 40,000$ -$ Bond Proceeds 3,400,000 - - - Interest Income 1,000 167 100 49 Total Revenue 3,701,000 46,419 40,100 49 Economic Development Projects 650,000 - 75,000 - Other Charges 1,600,000 135,353 20,000 - Debt Service - Interest 40,000 7,274 10,000 3,510 Transfers to General Fund 60,000 60,000 60,000 30,000 Capital Projects 1,285,000 179,000 - - Total Expenditures 3,635,000 381,627 165,000 33,510 Net Surplus (Deficit)66,000$ (335,208)$ (124,900)$ (33,461)$ Beginning Fund Balance 872,847 537,639 Ending Fund Balance 537,639$ 504,178$ City of Evanston West Evanston TIF As of June 30, 2014 35 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Net Property Tax Increment 100,000$ -$ -$ -$ Bond Proceeds 650,000 - - - Interest Income - - - - Total Revenue 750,000 - - - Economic Development Projects 650,000 - - - Total Expenditures 650,000 - - - Net Surplus (Deficit)100,000$ -$ -$ -$ Beginning Fund Balance - - Ending Fund Balance -$ -$ City of Evanston Dempster-Dodge TIF As of June 30, 2014 36 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Bond Proceeds 8,339,988$ 8,538,259$ 8,331,458$ Grants 1,675,000 882,160 5,382,638 487,563 Reimbursements - - - Private Contributions 510,000 - 708,000 72,505 Parking Fund Loan for Financial System 596,000 - 100,000 General Fund Allocation - - 936,500 468,250 Miscellaneous - 53,986 - Interest Income 10,000 18,562 10,000 3,602 Total Revenue 11,130,988 9,492,967 15,468,596 1,031,921 Capital Outlay (includes prior year rollovers) 13,100,351 6,119,879 17,935,016 1,215,554 Interfund Transfers Out 475,000 475,000 475,000 237,500 Total Expenditures 13,575,351 6,594,879 18,410,016 1,453,054 Net Surplus (Deficit)(2,444,363)$ 2,898,088$ (2,941,420)$ (421,133)$ Beginning Fund Balance 3,401,911 6,299,999 Ending Fund Balance 6,299,999$ 5,878,866$ City of Evanston Capital Improvement Fund As of June 30, 2014 37 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Special Assessments Collected 300,000$ 274,848$ 230,000$ 96,743$ Bond Proceeds 250,000 241,906 250,000 - Investment Income 10,000 1,982 1,200 422 Total Revenue 560,000 518,736 481,200 97,166 Transfer to Debt Service Fund 317,660 317,660 169,848 84,924 General Management & Support - - 1,000 440 Capital Outlay 361,000 33,976 500,000 - Total Expenditures 678,660 351,636 670,848 85,364 Net Surplus (Deficit)(118,660)$ 167,100$ (189,648)$ 11,802$ Beginning Fund Balance 1,905,315 2,072,415 Ending Fund Balance 2,072,415$ 2,084,217$ City of Evanston Special Assessment Fund As of June 30, 2014 38 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Parking Lots & Meters Operations 3,070,000$ 2,443,331$ 3,070,000$ 1,395,726$ Church Street Garage Operations 716,348 618,034 716,348 321,295 Maple Avenue Garage Operations 1,204,200 1,140,191 1,204,200 661,026 Sherman Avenue Garage Operations 1,417,275 1,600,383 1,417,275 2,207,825 Washington National TIF Interfund Transfers-In 3,631,350 3,631,350 2,925,296 - Interest Income 15,070 11,892 15,070 - Miscellaneous Revenue 11,400 20,481 11,400 - Reserve for Future Repairs (Contra Depreciation)2,034,004 432,655 2,034,004 - Total Revenue 12,099,647 9,898,317 11,393,593 4,585,872 7005 - Parking System Administration 784,607 804,417 976,360 768,434 7015 - Parking Lots and Meters 829,052 760,432 972,266 539,976 7025 - Church Street Self Park 607,955 414,444 624,855 171,365 7030 - Church Street Debt Payments 171,250 41,846 171,250 17,050 7036 - Sherman Avenue Garage 5,750,270 5,134,149 5,047,016 809,729 7037 - Maple Avenue Garage 1,611,920 861,836 1,654,244 364,462 7039 - Parking Debt 27,461 27,461 27,461 2,218 Transfer to Insurance Fund 490,236 490,236 319,648 159,824 Transfer to General Fund 644,242 644,242 869,242 434,621 Transfer to Fleet 21,991 21,992 21,991 10,996 Transfer to Equipment Replacement 30,000 30,000 30,000 15,000 Loans to Other Funds 2,796,000 - - - Capital Outlay - - - - Capital Improvements 3,455,000 1,896,659 5,180,000 - Total Expenditures 17,219,984 11,127,714 15,894,333 3,293,674 Net Surplus (Deficit)(5,120,337)$ (1,229,397)$ (4,500,740)$ 1,292,198$ Further Operating Expense Breakdown: 7015 Parking Meter Activities 762,846 760,432 935,614 539,976 7015 Parking Meter Depreciation 36,652 - 36,652 - SUBTOTAL 799,498 760,432 972,266 539,976 7025- Church Garage Activities 494,156 414,444 444,927 171,365 7025- Church Garage Depreciation 179,928 - 179,928 - SUBTOTAL 674,084 414,444 624,855 171,365 7036 Sherman Garage Activities 1,199,756 1,884,149 468,766 809,729 7036 Debt Service Payments 3,250,300 3,250,000 3,703,600 - 7036 Reserve (Depreciation)874,650 - 874,650 - SUBTOTAL 5,324,706 5,134,149 5,047,016 809,729 7037 Maple Garage Activities 1,013,991 861,836 988,046 364,462 7037 Debt Service Payments - - - - 7037 Reserve (Depreciation)666,198 - 666,198 - SUBTOTAL 1,680,189 861,836 1,654,244 364,462 Beginning Unrestricted Fund Balance 14,418,330 13,602,819 Reclassification to Fund Balance to Capital Assets 413,886 Ending Unrestricted Fund Balance 13,602,819$ 14,895,017$ City of Evanston Parking Fund As of June 30, 2014 39 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Evanston 5,684,000$ 5,947,632$ 6,252,400$ 3,181,129$ Skokie 2,856,000 2,772,424 2,913,000 1,648,254 Northwest Commission 4,517,000 5,183,425 4,653,000 2,644,121 Cross Connection Control Fees 100,500 94,470 95,000 105 Investment Earnings 2,500 20,164 2,500 8,430 Debt Proceeds 2,630,700 2,043,779 4,000,000 - Debt Proceeds (zero interest)1,370,000 - 2,000,000 - Fees and Merchandise Sales 40,000 94,971 45,000 81,641 Fees and Outside Work 80,000 188,610 70,000 66,397 Grants - 78,792 - 14,181 Insurance Reimbursements - - - - Phosphate Sales 66,000 48,114 69,000 22,740 Property Sales and Rentals 213,300 235,936 227,316 41,256 Misc Revenue - 92,165 - 3,450 Total Revenue 17,560,000 16,800,482 20,327,216 7,711,704 General Support 990,583 960,028 933,989 432,754 Pumping 2,333,247 2,226,781 2,355,718 869,958 Filtration 2,635,539 2,435,092 2,740,856 1,251,047 Distribution 1,424,324 1,389,136 1,425,352 659,015 Meter Maintenance 309,163 249,474 300,760 128,821 Other Operating Expenses 478,592 994,606 491,700 135,380 Debt Service 864,233 810,068 1,297,703 183,839 Debt Service - IEPA Loan 3382 67,506 67,504 67,506 33,752 Capital Outlay 248,500 1,236,881 368,100 12,430 Capital Improvements 8,065,700 4,198,326 10,170,000 2,270,900 Interfund Transfers Out - General Fund 3,356,300 3,356,300 3,369,559 1,684,779 Interfund Transfers Out - Insurance Fund 468,492 468,492 468,492 234,247 Total Expense 21,242,179 18,392,688 23,989,735 7,896,922 Net Surplus (Deficit)(3,682,179)$ (1,592,206)$ (3,662,519)$ (185,218)$ Beginning Unrestricted Fund Balance 9,192,655 8,590,091 Reclassification to Fund Balance from Capital Assets 989,642 Ending Unrestricted Fund Balance 8,590,091$ 8,404,873$ City of Evanston Water Fund As of June 30, 2014 40 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Operations 12,908,000$ 13,494,318$ 12,922,700$ 6,517,583$ Debt Proceeds 4,000,000 1,851,827 - - Debt Proceeds - 2012 IEPA Loan 3,100,000 2,523,969 2,190,000 292,451 Investment Earnings 1,000 1,270 1,000 - Miscellaneous 18,865 15,881 4,165 860,353 Grant Revenue - 860,353 - - Total Revenue 20,027,865 18,747,618 15,117,865 7,670,387 Sewer Operations 2,134,549 2,026,860 2,260,545 1,084,591 Other Operating Expenses 43,300 10,900 129,500 2,879 Interfund Transfers Out - General Fund 142,200 142,200 145,044 72,522 Interfund Transfers Out - Insurance Fund 269,988 269,988 269,988 134,994 Transfer to Debt Service 190,211 190,210 207,284 103,642 Capital Outlay 20,600 13,714 47,500 41,040 Depreciation - 4,570,214 - - Capital Improvement Account 4,922,500 - 3,225,000 73,260 Debt Service 11,542,740 11,711,077 9,994,259 4,740,002 Total Expenses 19,266,088 18,935,163 16,279,120 6,252,931 Net Surplus (Deficit)761,777$ (187,545)$ (1,161,255)$ 1,417,456$ Beginning Unrestricted Fund Balance 4,199,578 4,574,996 Reclassification to Fund Balance to Capital Assets 562,963 Ending Unrestricted Fund Balance 4,574,996$ 5,992,452$ City of Evanston Sewer Fund As of June 30, 2014 41 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Transfer from General Fund 1,245,967$ 1,245,967$ 1,055,967$ 527,984$ Solid Waste Franchise Fees 175,000 199,980 175,000 41,058 SWANCC Recycling Incentive 140,000 30,467 25,000 2,029 Recycling Service Charge 2,954,033 3,013,668 3,334,033 1,785,735 Sanitation Service Charge Penalty 30,000 44,099 45,000 - Special Pickup Fees 100,000 86,804 100,000 - Trash Cart Sales 15,000 27,697 15,000 6,179 Investment Income - 20 - - Yard Waste Fees 350,000 248,077 220,000 30,694 Total Revenue 5,010,000 4,896,779 4,970,000 2,393,677 Refuse Collection & Disposal 3,259,574 2,882,420 3,372,698 1,409,412 Residential Recycling Collection 1,254,398 1,223,782 1,186,134 594,111 Yard Waste Collection 750,250 626,253 750,250 216,617 Total Expense 5,264,222 4,732,455 5,309,082 2,220,140 Net Surplus (Deficit)(254,222)$ 164,324$ (339,082)$ 173,538 Beginning Unrestricted Fund Balance (1,447,884) (1,283,560) Ending Unrestricted Fund Balance (1,283,560)$ (1,110,023) City of Evanston Solid Waste As of June 30, 2014 42 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual General Fund 2,507,356$ 3,107,358$ 2,507,356$ 1,253,679$ Library Fund 2,381 2,381 2,381 1,191 Parking Fund 21,992 21,992 21,992 10,996 Water Fund 122,751 122,751 122,751 61,376 Sewer Fund 177,729 177,729 177,729 88,865 Solid Waste Fund 298,071 298,071 298,071 149,036 Damage to City Property 24,789 - 24,789 - Miscellaneous Revenue 10,000 46,349 10,000 19,574 Interest Income 1,000 - 1,000 - Total Revenues 3,166,069 3,776,631 3,166,069 1,584,715 General Support 292,007 271,772 293,619 129,023 Major Maintenance 3,217,058 3,287,552 3,284,528 1,449,917 Total Expenditures 3,509,065 3,559,324 3,578,147 1,578,940 Net Surplus (Deficit)(342,996)$ 217,307$ (412,078)$ 5,775$ Beginning Fund Balance (107,097) 110,566 Reclassification from Fund Balance to Capital Assets 356 Ending Fund Balance 110,566$ 116,341$ City of Evanston Fleet Maintenance Fund As of June 30, 2014 43 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual General Fund 1,242,590$ 1,242,590$ 1,242,590$ 621,295$ Library Fund 1,700 1,700 1,700 850 Parking Fund 30,000 30,000 30,000 15,000 Solid Waste Fund 177,131 177,131 177,131 88,566 Bond Proceeds - - 1,000,000 Sale of Surplus Property 210,217 131,072 210,217 34,511 Total Revenues 1,661,638 1,582,493 2,661,638 760,222 Capital Outlay 2,400,000 1,625,725 2,494,000 256,091 Carryover - - 200,000 - Depreciation - Capital Leases 50,000 - 50,000 24,997 Total Expenditures 2,450,000 1,625,725 2,744,000 281,088 Net Surplus (Deficit)(788,362)$ (43,232)$ (82,362)$ 479,134$ Beginning Fund Balance 1,500,482$ 588,983$ Reclassification from Capital Assets to Fund Balance (868,267)$ Ending Fund Balance 588,983$ 1,068,117$ City of Evanston Equipment Replacement Fund As of June 30, 2014 44 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual General Admin Contribution- General 121,204$ 121,204.00$ 121,204$ 60,602$ General Admin Contribution- E911 930 930 930 465 General Admin Contribution- CDBG 930 930 930 465 General Admin Contribution- E.D.930 930 930 465 General Admin Contribution- Parking 17,032 17,032 17,032 8,516 General Admin Contribution- Water Fund 24,962 24,962 24,962 12,481 General Admin Contribution- Sewer Fund 14,385 14,385 14,385 7,193 Liability/Property Contribution- General 909,150 909,150 909,150 454,575 Liability/Property Contribution- E911 6,972 6,972 6,972 3,486 Liability/Property Contribution- CDBG 6,972 6,972 6,972 3,486 Liability/Property Contribution- E.D.6,972 6,972 6,972 3,486 Liability/Property Contribution- Parking 127,731 127,731 127,731 63,866 Liability/Property Contribution- Water Fund 187,209 187,209 187,209 93,605 Liability/Property Contribution- Sewer Fund 107,887 107,887 107,887 53,943 Workers' Comp Contribution- General 1,244,860 1,244,860 1,244,860 622,431 Workers' Comp Contribution- Library Fund 5,898 5,898 40,000 20,000 Workers' Comp Contribution- E911 9,546 9,546 9,546 4,773 Workers' Comp Contribution- CDBG 9,546 9,546 9,546 4,773 Workers' Comp Contribution- E.D. 9,546 9,546 9,546 4,773 Workers' Comp Contribution- Parking 174,886 174,886 174,886 87,443 Workers' Comp Contribution- Water Fund 256,322 256,322 256,322 128,161 Workers' Comp Contribution- Sewer Fund 147,716 147,716 147,716 73,858 Subrogation Proceeds 83,300 155,102 100,000 44,900 Yearend Transfer from General Fund - 874,289 - - Transfer from General Fund - Casualty Loss Acct - - - - Investment Income 41,650 212 1,000 - Workers Comp & Liability - Subtotal 3,516,536 4,421,189 3,526,688 1,757,745 Health Insurance Chargebacks- General 8,232,350 8,262,909 8,780,657 4,390,329 Health Insurance Chargebacks - Library 318,681 318,681 366,065 183,033 Health Insurance Chargebacks - NSP2 16,390 16,390 6,863 3,431 Health Insurance Chargebacks- E911 81,545 81,545 71,410 35,705 Health Insurance Chargebacks- CDBG 12,586 12,586 31,521 15,760 Health Insurance Chargebacks- E.D. Fund 56,081 49,968 49,098 24,549 Health Insurance Chargebacks- Home Fund - - 2,735 1,368 Health Insurance Chargebacks- Parking 170,588 170,588 171,325 85,663 Health Insurance Chargebacks- Water 596,392 596,392 616,227 308,114 Health Insurance Chargebacks- Sewer 168,030 168,030 183,218 91,609 Health Insurance Chargebacks - Solid Waste 114,220 114,220 106,846 53,423 Health Insurance Chargebacks- Fleet 183,414 183,414 202,427 101,213 Retiree Health Insurance Contributions 1,684,894 1,688,954 1,970,647 743,119 Employee Health Insurance Contributions 1,760,276 1,489,664 1,706,017 703,791 SWANNC-Health Insurance Contributions - - - 39,435 One Time IPBC Distribution 300,000 300,000 300,000 150,000 Health & Life insurance - Subtotal 13,695,447 13,453,341 14,565,056 6,930,542 Total Revenues 17,211,983 17,874,530 18,091,744 8,688,287 City of Evanston Insurance Fund As of June 30, 2014 45 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual City of Evanston Insurance Fund As of June 30, 2014 General Administration & Support 294,093 286,369 409,548 130,346 Auditing 25,000 - - - Liability/Property Insurance Premiums 470,000 455,514 470,000 490,744 Liability Legal Fees 350,000 460,204 350,000 136,058 Liability Settlement Payments 400,000 471,052 400,000 390,988 Transfer - to ERI Debt Service 8,325 8,325 8,627 4,314 Workers' Comp Insurance Premiums 114,400 111,111 114,400 118,531 Workers' Comp Legal Fees 80,500 38,694 80,500 26,904 Workers' Comp Medical Payments 800,000 493,886 600,000 269,811 Workers' Comp Settlement Payments 1,100,000 899,625 1,100,000 363,966 Workers' Comp TPA Pymts (non specific)145,000 154,244 125,000 25,375 Workers' Comp TTD Pymts (non sworn)- - - 49,608 Workers' Comp & Liability - Subtotal 3,787,318 3,379,024 3,658,075 2,006,644 General Administration & Support 94,093 87,437 99,805 76,545 Health Insurance Premiums 13,458,615 13,183,406 14,217,604 6,782,336 Health Insurance Opt Out Payments 84,000 45,133 91,800 11,578 Health & Life Insurance - Subtotal 13,636,708 13,315,976 14,409,209 6,870,458 Total Expenditures 17,424,026 16,695,000 18,067,284 8,877,102 Net Surplus (Deficit)(212,043)$ 1,179,530$ 24,460$ (188,815)$ Beginning Unrestricted Fund Balance (7,376,499) (3,727,662) Adjustment to GAAP Basis of Accounting 2,469,307 Ending Unrestricted Fund Balance (3,727,662)$ (3,916,477)$ 46 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Property Taxes 6,061,575$ 6,049,233$ 6,061,575$ 3,280,016$ Personal Property Repl Tax 280,000 280,000 280,000 214,614 Interest on Investment 800,000 1,564,893 850,000 1,256 Participant Contributions 922,500 975,932 950,000 411,952 Unrealized Gain - 5,233,195 - 5,000 Miscellaneous - 150 - - Total Revenue 8,064,075 14,103,403 8,141,575 3,912,838 Administrative Expenses 154,000 271,223 154,000 17,186 Legal Fees 50,000 - 50,000 Retiree Pensions 4,841,000 4,871,953 4,995,500 2,625,250 Widows' Pensions 1,090,000 1,053,398 1,071,200 535,549 Disability Pensions 1,350,000 1,304,970 1,358,125 644,586 QUILDRO 75,000 90,364 90,000 48,148 Reserve for Future Payments - - - - Total Expenditures 7,560,000 7,591,908 7,718,825 3,870,720 Net Surplus (Deficit)504,075$ 6,511,495$ 422,750$ 42,118$ Beg Net Assets held in Trust 58,463,916 58,463,916 65,024,941 65,024,941 Property Tax Adjustment for GAAP Basis 49,530 End Net Assets held in Trust 58,967,991$ 65,024,941$ 65,447,691$ 65,067,059$ City of Evanston Fire Pension Fund As of June 30, 2014 47 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Property Taxes 8,069,325$ 8,077,915$ 8,069,325$ 4,376,433$ Personal Property Repl Tax 325,000 325,000 325,000 214,614 Interest Income 2,625,000 3,277,547 2,800,000 1,066,869 Participant Contributions 1,383,750 1,759,216 1,423,000 642,753 Miscellaneous - - - - Unrealized Gain / (Loss)- 6,375,354 - - Total Revenue 12,403,075 19,815,032 12,617,325 6,300,668 Administrative Expenses 250,000 264,528 250,000 163,770 Retiree Pensions 7,500,769 7,787,104 8,056,000 4,072,905 Widow Pensions 868,000 857,302 875,500 439,349 Disability Pensions 700,000 662,888 700,000 322,225 Separation Refunds 150,000 109,252 275,000 2,831 QUILDRO 18,000 21,084 18,000 10,859 Reserve for Future Payments - - - Total Expenditures 9,486,769 9,702,158 10,174,500 5,011,939 Net Surplus (Deficit)2,916,306$ 10,112,874$ 2,442,825$ 1,288,729$ Beg Net Assets held in Trust 80,589,961 80,589,961 90,763,143 90,763,143 Property Tax Adjustment for GAAP Basis 60,308 End Net Assets held in Trust 83,506,267$ 90,763,143$ 93,205,968$ 92,051,872$ City of Evanston Police Pension Fund As of June 30, 2014 48 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Revenue By Source Allocation - Property Taxes 4,253,214$ 4,165,513$ 5,032,097$ 2,381,265$ Library Fines & Fees 185,000 169,583 164,000 75,702 Library Material Replacement 12,500 12,484 14,000 6,267 Copy Machine Charges 20,000 18,814 21,200 8,334 Meeting Room Fees 10,000 12,397 10,400 9,852 Non-resident Cards 1,690 1,565 1,040 260 North Branch Rental Income 59,660 58,697 60,000 14,963 State Per Capita Grant 76,300 103,995 94,177 23,126 Personal Property Repl. Tax 50,200 50,200 50,200 - Video Rentals - - - - Book Sales 60,000 56,140 65,000 - Merchandise Sale - Fund for Excellence 245,000 127,433 125,000 25,309 Grants and Donations - 116,545 28,240 Transfer from Economic Development - 9,900 - - Miscellaneous - 3,854 - 288 Transfer from Endowment 131,250 131,249 159,315 159,315 Total Revenues 5,104,814 4,921,824 5,912,974 2,732,921 Expenditures Youth Services 891,720 903,873 1,030,009 462,126 Adult Services 1,535,224 1,538,627 1,514,037 649,533 Circulation 612,892 605,865 573,258 243,842 Neighborhood Services 360,757 325,649 456,528 200,274 Technical Services 503,433 431,115 538,879 207,649 Maintenance 507,517 672,615 660,703 295,824 Administration 669,377 678,430 1,103,015 486,842 Library Grants - 35,569 36,545 2,927 Total Expenditures 5,080,920 5,191,743 5,912,974 2,549,018 Net Surplus (Deficit)23,894$ (269,919)$ -$ 183,903$ Beginning Fund Balance 1,101,096 982,764 Adjustment to GAAP Basis of Accounting 151,587 - Ending Fund Balance 982,764 1,166,667 City of Evanston Library Fund As of June 30, 2014 49 of 820 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Revenue By Source Net Property Taxes -$ -$ 748,178.00$ 396,369.77$ Investment Income - - 1,000 - Total Revenues - - 749,178 396,370 Expenditures Series 2004 - Principal DSF - - 53,430 - Series 2004 - Interest DSF - - 8,454 - Series 2005 - Principal DSF - - 44,918 - Series 2005 - Interest DSF - - 14,089 - Series 2007 - Principal DSF - - 200,291 - Series 2007 - Interest DSF - - 60,496 30,248 Series 2008 - Principal DSF - - 344,400 - Series 2008 - Interest DSF - - 22,100 11,050 Series 2013B - Interest DSF - - - 12,426 Total Expenditures - - 748,178 53,724 Net Surplus (Deficit)-$ -$ 1,000.00$ 342,645.77$ Beginning Fund Balance - - Ending Fund Balance - 342,646 City of Evanston Library Debt Fund As of June 30, 2014 50 of 820 JanuaryFebruaryMarch AprilMay JuneJulyAugustSeptemberOctoberNovemberDecemberFY 2014 Unreserved Fund Balance17,321,904$ 17,910,959$ 21,166,294$ 20,395,607$ 20,882,214$ 19,058,414$ FY 2013 Unreserved Fund Balance17,412,530$ 18,091,096$ 21,774,085$ 22,459,219$ 23,342,537$ 19,526,063$ FY 2014 Cash Balance4,173,079$ 6,745,425$ 10,059,258$ 9,101,839$ 8,474,680$ 7,167,254$ FY 2013 Cash Balance6,624,063$ 7,811,937$ 12,160,633$ 12,969,898$ 12,797,660$ 13,337,226$ $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000City of Evanston General FundComparison of Fund and Cash BalancesFiscal Year 2014 vs Fiscal Year 2013FY 2014 Unreserved Fund BalanceFY 2013 Unreserved Fund BalanceFY 2014 Cash BalanceFY 2013 Cash Balance51 of 820 To: Wally Bobkiewicz, City Manager Martin Lyons, Asst. City Manager/CFO From: Hitesh Desai, Accounting Manager Subject: FY2014 – 2nd Quarter End Investment Report Date: July 25, 2014 Attached please find the investment report as of June 30, 2014. A comparison between the 2014 first quarter investment report and the second quarter indicates a decrease in combined cash & investments of $6,992,980 from $74,388,623 to $67,395,643. Cash and investment changes from the previous period are summarized below: 6/30/2014 3/30/2014 Change Cash 37,981,865$ 43,535,105$ (5,553,240)$ Investments 29,413,778$ 30,853,518$ (1,439,740)$ Total 67,395,643$ 74,388,623$ (6,992,980)$ The net decrease of $6.9M in cash and investments was primarily due to the IEPA Loan repayments during the second quarter in the amount of $3.5M. The City received $5.2M in Property Tax disbursements from Cook County towards 2013 Tax levy including TIF incremental taxes. These receipts were offset by Debt Service Payments, Insurance payments, TIF surplus distribution, and Capital outlay resulting in net decrease of $6.9M. As of June 30, 2014, ledger balances showed the highest percentage of total deposits was held by First Bank and Trust at approximately $36.6M, or 54% of the City’s $67.4M in cash and investments followed by IMET with $21.2M or 31.4% and US Bank (Illinois Funds) with $8.2M or 12.1% of the total. The remaining $1.3M or 2% of the funds were invested with Chase Bank. Finance Staff will continue to closely monitor the balances to have a suitable investment mix in compliance of the City Investment policy to maximize returns on investments. If you have any questions on this report or would like to discuss in greater detail, please contact Hitesh Desai, Controller at (847) 866-2905 or at hdesai@cityofevanston.org. Memorandum ATTACHMENT II 52 of 820 City of Evanston Cash & Investment Summary by Fund June 30, 2014 Fund #Fund Cash Investments Interfund Total 100 General 9,119,072 (1,951,818)7,167,254 175 General Assistance 245,189 40,130 (76,319)209,000 185 Library 843,539 (353,152)490,387 186 Library Debt Service 342,646 342,646 195 Neighborhood Stabilization 752,131 (15,806)736,325 200 MFT 2,426,074 (238,940)2,187,134 205 E911 297,652 645,682 (20,457)922,877 210 SSD4 (156,813)(156,813) 215 CDBG (368,352)(368,352) 220 CD Loan 91,455 91,455 225 Economic Dev.2,825,408 392,010 (75,268)3,142,150 235 Neighborhood Improvement 149,915 149,915 240 Home 158 (3,675)(3,517) 250 Affordable Housing 436,671 363,467 (1,166)798,972 300 Washington National TIF 411,640 5,219,221 (271,358)5,359,503 305 SSD5 630,481 630,481 310 Howard Hartrey 4,034,747 (1,157,627)2,877,120 315 Southwest TIF 582,148 (2,458)579,690 320 Debt Service 5,373,499 979,195 149,797 6,502,491 330 Howard Ridge 131,126 152,457 (5,813)277,770 335 West Evanston 551,720 (47,541)504,179 415 Capital Improvements 4,147,377 2,275,554 40,263 6,463,194 420 Special Assess 1,855,360 239,014 (14,154)2,080,220 505 Parking 9,976,413 5,076,319 (64,750)14,987,982 510 Water 1,716,210 7,013,205 (212,086)8,517,329 515 Sewer 3,919,766 4,983 (894,416)3,030,333 520 Solid Waste (1,572,330)(1,572,330) 600 Fleet (491,656)(491,656) 601 Equipment Replacemt 939,108 129,008 1,068,116 605 Insurance 871,788 871,788 44,786,964 29,413,778 (6,805,099)67,395,643 Includes negative cash balance reclassed to interfund liability. * * * * * * * * * * 53 of 820 City of Evanston Cash & Investments Bank Investment Investment Fiscal YTD Investment Description Type Bank Rate Est. Income Amount Fund #Fund IL Funds MMA US Bank 0.016 0 - 100 General IL Funds MMA US Bank 0.016 3 40,130 175 General Assistance IL Funds MMA US Bank 0.016 194 2,426,074 200 MFT IL Funds MMA US Bank 0.016 52 645,682 205 E911 IL Funds MMA US Bank 0.016 31 392,010 225 Economic Development IL Funds MMA US Bank 0.016 29 363,467 250 Affordable Housing IL Funds MMA US Bank 0.016 176 2,194,553 300 Washington National IL Funds MMA US Bank 0.016 72 901,301 320 Debt Service IL Funds MMA US Bank 0.016 12 152,457 330 Howard Ridge TIF IL Funds MMA US Bank 0.016 44 551,720 335 West Evanston TIF IL Funds MMA US Bank 0.016 20 246,640 415 Capital Improvements IL Funds MMA US Bank 0.016 5 63,199 505 Parking IL Funds MMA US Bank 0.016 18 226,728 510 Water IL Funds MMA US Bank 0.016 0 4,983 515 Sewer US BANK Total 657 8,208,943 Money Market Fund MMA IMET 0.360 5,444 3,024,668 300 Washington National Money Market Fund MMA IMET 0.360 7,263 4,034,747 310 Howard Hartrey TIF Money Market Fund MMA IMET 0.360 140 77,895 320 Debt Service Money Market Fund MMA IMET 0.360 3,652 2,028,914 415 Capital Improvements Money Market Fund MMA IMET 0.360 430 239,014 420 Special Assessments Money Market Fund MMA IMET 0.360 9,024 5,013,120 505 Parking Money Market Fund MMA IMET 0.360 12,216 6,786,477 510 Water IMET Total 38,169 21,204,835 Grand Total 38,825 29,413,778 Cash Total Chase 1st Bank Cash Cash 9,119,072 431,957 8,687,115 100 General Cash Cash 245,189 245,189 175 General Assistance Cash Cash 843,539 843,539 185 Library Cash Cash 342,646 342,646 186 Library Debt Service Cash Cash 752,131 752,131 195 Neighbrhd Stablztn Cash Cash 297,652 297,652 205 E911 Cash Cash 0 0 215 CDBG Cash Cash 91,455 91,455 220 CD Loan Cash Cash 2,825,408 2,825,408 225 Economic Dev. Cash Cash 149,915 149,915 235 Neighbrhd Improvemt Cash Cash 158 158 240 Home Cash Cash 436,671 436,671 250 Affordable Housing Cash Cash 411,640 411,640 300 Washington National TIF Cash Cash 630,481 630,481 305 SSD5 Cash Cash 582,148 582,148 315 Southwest TIF Cash Cash 5,373,499 5,373,499 320 Debt Cash Cash 131,126 131,126 330 Howard Ridge Cash Cash 4,147,377 4,147,377 415 Capital Improvements Cash Cash 1,855,360 1,855,360 420 Special Assess Cash Cash 9,976,413 9,976,413 505 Parking Cash Cash 1,716,210 1,716,210 510 Water Cash Cash 3,919,766 903,414 3,016,352 515 Sewer Cash Cash 939,108 939,108 601 Equipment Replacemt 44,786,964 1,335,371 43,451,593 Total Cash 44,786,964 Interfunds & negative cash (6,805,099) Net Cash 37,981,865 Total Investments & Cash 67,395,643 CASH / INVESTMENT Investments Cash Total BALANCES BY BANK Amount %Amount %Amount % 1ST Bank 36,646,494 96.48%36,646,494 54.38% Chase 1,335,371 3.52%1,335,371 1.98% IMET 21,204,835 72.09%21,204,835 31.46% US Bank 8,208,943 27.91%8,208,943 12.18% Total 29,413,778 100.00%37,981,865 100.00%67,395,643 100.00% June 30, 2014 54 of 820 City of Evanston Cash & Investment Summary by Type June 30, 2014 Investment Investment Fiscal YTD Investment Description Type Bank Rate Est. Income Amount Fund #Fund IL Funds MMA US Bank 0.016 0 - 100 General IL Funds MMA US Bank 0.016 3 40,130 175 General Assistance IL Funds MMA US Bank 0.016 194 2,426,074 200 MFT IL Funds MMA US Bank 0.016 52 645,682 205 E911 IL Funds MMA US Bank 0.016 31 392,010 225 Economic Development IL Funds MMA US Bank 0.016 29 363,467 250 Affordable Housing IL Funds MMA US Bank 0.016 176 2,194,553 300 Washington National IL Funds MMA US Bank 0.016 72 901,301 320 Debt Service IL Funds MMA US Bank 0.016 12 152,457 330 Howard Ridge TIF IL Funds MMA US Bank 0.016 44 551,720 335 West Evanston TIF IL Funds MMA US Bank 0.016 20 246,640 415 Capital Improvements IL Funds MMA US Bank 0.016 5 63,199 505 Parking IL Funds MMA US Bank 0.016 18 226,728 510 Water IL Funds MMA US Bank 0.016 0 4,983 515 Sewer Money Market Fund MMA IMET 0.360 5,444 3,024,668 300 Washington National Money Market Fund MMA IMET 0.360 7,263 4,034,747 310 Howard Hartrey TIF Money Market Fund MMA IMET 0.360 140 77,895 320 Debt Service Money Market Fund MMA IMET 0.360 3,652 2,028,914 415 Capital Improvements Money Market Fund MMA IMET 0.360 430 239,014 420 Special Assessments Money Market Fund MMA IMET 0.360 9,024 5,013,120 505 Parking Money Market Fund MMA IMET 0.360 12,216 6,786,477 510 Water 38,825 29,413,778 55 of 820 For City Council meeting of August 11, 2014 Item SP2 Special Order of Business: 2015 Biking Infrastructure Projects Update For Discussion To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Sat Nagar, P.E., City Engineer Subject: 2015 Biking Infrastructure Projects Update Date: August 5, 2014 Recommended Action: Staff will present the 2015 Biking Infrastructure Projects Update for discussion. Summary: The proposed 2015 biking infrastructure improvements include the following projects: Chicago Avenue (Davis Street to Sheridan Road. Also see agenda item A5.) Dodge Avenue (Howard Street to Church Street) Ladd Arboretum Path (Emerson Street to Greenbay Road) Church Street (Dodge to McCormick) Davis Street (Ridge Avenue to Mason Park to Church Street) Hinman Avenue (Main Street to South Boulevard) Sheridan Road (Chicago Avenue to Isabella Avenue) The projects are proposed based on the need for a street resurfacing, connectivity and/or grant funding. Memorandum 56 of 820 For City Council meeting of August 11, 2014 Item SP3 Ordinance 98-O-14 – Increase in Class D Liquor License –D&D Dogs For Introduction and Action To: Honorable Mayor and Members of the City Council From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Mgr. Subject: Ordinance 98-O-14, Increasing the Number of Class D Liquor Licenses for D&D Dogs, Inc. d/b/a D&D Dogs, 825 Noyes Street Date: July 28, 2014 Recommended Action: Alderman Judy Fiske requests City Council adoption of Ordinance 98-O-14. Suspension of the Rules is requested for introduction and action on August 11, 2014. Summary: Ordinance 98-O-14 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty-one (51) to fifty-two (52). D&D Dogs, Inc. d/b/a D&D Dogs (“D&D”), 825 Noyes Street, was recommended for issuance of a Class D liquor license. This license will permit D&D to retail sale alcoholic liquor for consumption in restaurants only on the premises where sold. Application materials were submitted by Manager Kosta Douvikas. Legislative History: At the July 16, 2014 Liquor Control Review Board meeting, D&D requested consideration of application to obtain a Class D liquor license (Liquor/Restaurant). Local Liquor Control Commissioner Mayor Elizabeth Tisdahl took the matter under advisement and issued a decision denying D&D’s application on July 18, 2014. Alderman Judy Fiske requests that this matter be heard and decided by City Council. The Ordinance reversing and overruling the Mayor’s order must be adopted by a 2/3 vote pursuant to City Code section 3-4-2(c)(5). Attachments: Ordinance 98-O-14 Mayor’s order of July 18, 2014 Application Minutes of the July 16, 2014 Liquor Control Review Board meeting Memorandum 57 of 820 7/28/2014 98-O-14 AN ORDINANCE Amending City Code Section 3-5-6-(D) to Increase the Number of Class D Liquor Licenses from Fifty-One to Fifty-Two (D&D Dogs, Inc. d/b/a D&D Dogs) WHEREAS, on July 16, 2014, the Liquor Control Review Board heard D&D Dogs, Inc. d/b/a D&D Dogs (“D&D Dogs”) request for issuance of a Class D Liquor License; and WHEREAS, after said hearing, Local Liquor Control Commissioner Mayor Elizabeth Tisdahl took the matter under advisement, and issued a decision denying D&D Dogs’ request for a Class D Liquor License on July 18, 2014; and WHEREAS, Alderman Judy Fiske requests that this matter be heard by the City Council to consider reversing and overruling Mayor’s Tisdahl’s rejection of the Class D Liquor License application to D&D Dogs. NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Pursuant to City Code Section 3-4-2(c)(5), the City Council overrules the Mayor’s rejection of the liquor license application submitted by D&D Dogs. The license application is approved and the license shall be issued to D&D Dogs. This ordinance is adopted by an affirmative vote of 2/3 of all alderman holding office. SECTION 2: Subsection 3-5-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class D liquor licenses from fifty-one (51) to fifty-two (52), to read as follows: 58 of 820 98-O-14 ~2~ (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-5-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding class D licenses only during the period when their patrons are offered a complete meal. The applicants for the renewal of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be $2,800.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this Chapter, shall be $2,940.00. No more than fifty-one (51) fifty-two (52) such licenses shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 59 of 820 98-O-14 ~3~ Introduced: _________________, 2014 Adopted: ___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 60 of 820 61 of 820 62 of 820 63 of 820 65 of 820 66 of 820 67 of 820 68 of 820 69 of 820 70 of 820 71 of 820 72 of 820 73 of 820 74 of 820 75 of 820 76 of 820 77 of 820 78 of 820 79 of 820 80 of 820 81 of 820 82 of 820 83 of 820 Page 1 of 5 MEETING MINUTES Liquor Control Board Wednesday July 16, 2014 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Elizabeth Tisdahl, Dave Skrodzki, Dick Peach, Byron Wilson Members Absent: Marion Macbeth Staff Present: W. Grant Farrar, Theresa Whittington Others Present: Nitya Poudel (Mumbai Grill); Thomas Douvikas (D&D Dogs); Kosta Douvikas (D&D Dogs); Robert Lapata (The Wood Shed); Joe Krause (The Wood Shed); Irene Bahr (Whole Foods); Noelle Wagner (Whole Foods); Anita Remijas (Women’s’ Club of Evanston) Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor CALL TO ORDER The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at 11:00 a.m. All attendees introduced themselves and specified his/her role related to the meeting. NEW BUSINESS Yoga and Renish, LLC, dba Mumbai Grill. 1728 Sherman Ave, Evanston, IL 60201: Consideration of application for issuance of a Class D Liquor License (Liquor/Restaurant). Mumbai Grill requested consideration of an application for issuance of a Class D Liquor License (Liquor/Restaurant). Mr. Poudel explained that he recently purchased the restaurant that previously had a liquor license. He seeks a new liquor license under his ownership. He explained that the restaurant serves Indian food and that he intends on serving beer and wine at the restaurant. Mayor Tisdahl asked if all servers will have BASSET training. Mr. Poudel responded that it is a family business run by him and his wife. Currently only he is BASSET trained but his wife will get trained soon. Board members reviewed the application packet in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a Class D Liquor License to be introduced at the City Council meeting on August 11, 2014. D&D Dogs, Inc., dba D&D Dogs, 825 Noyes Street, Evanston, IL 60201: D&D Dogs requested consideration of an application for issuance of a Class D Liquor License (Liquor/Restaurant). 84 of 820 Page 2 of 5 Kosta Douvikas (KD) explained that D&D Finer Foods already has a liquor license to sell packaged goods. KD would like to offer patrons of the restaurant (D&D Dogs) the option to have a beer or wine with their food. He also plans to offer service of alcohol in the outdoor eating area. Mayor Tisdahl questioned whether service of alcohol would be allowed on the sidewalk café. Mr. Farrar explained that a type 2 restaurant with a sidewalk café permit is prohibited from serving alcohol in the outdoor area. KD acknowledged the restriction and indicated that he has indoor seating. Mayor Tisdahl stated further that she received a lot of emails from concerned citizens regarding the DMK liquor license and is worried that issuing a license to D&D Dogs will create a negative precedent for the neighborhood . Dick Peach pointed out that there are already businesses in the area with liquor licenses. Anita Remijas commented that she lives in the neighborhood and is familiar with D&D and contrasted it with DMK by stating DMK’s seating is very limited. The concern regarding DMK was that students would buy harder alcohol. She further stated that D&D has worked over the years at improving the area and expanding hours as the residents require. She further stated that D&D Finer Foods has been very responsible in its liquor sales practices. She feels D&D Dogs is larger than DMK and that they should get a license. Dick Peach stated that he thinks it is good for the area and good for the business. He further stated that D&D Dogs is more than just a hot dog stand and it serves a wider variety of food than DMK. Dave Skrodzki supported the license and stated that D&D Dogs and D&D Finer Foods have been responsible business owners. Byron Wilson also recommended issuance of a license. Mayor Tisdahl indicated that in the future she would share citizen emails regarding liquor licensing with the Liquor Board members. Mayor Tisdahl stated she would issue a written decision regarding D&D Dogs’ request in a couple of days. Kosta Douvikas offered that D&D Finer Foods has been in the neighborhood for over 40 years. It pays its liquor taxes in a timely manner. Students know that they diligently check ID’s and use scanners to do so. They also require two forms of ID if presented with an out-of-state ID. Mayor Tisdahl agreed that D&D Finer Foods runs a great business and she likes the food at D&D Dogs. Her concern centers on the concerns of residents in the area. Kosta Douvikas responded that residents visiting his establish want to have alcohol with their meals. Mayor Tisdahl indicated that she would issue her decision in a couple of days. MDCC, LLC., dba The Wood Shed, 1700 Central Street, Evanston, IL 60201: The Wood Shed requested consideration of an application for issuance of a Class D Liquor License (Liquor/Restaurant). Robert Lapata (RL) spoke on behalf of The Wood Shed. He explained that he is seeking a full Class D license for a type 1 restaurant. He feels the restaurant will add value to the development of the east side of Central Street that is underserved. Mr. Lapata also lives in the neighborhood. 85 of 820 Page 3 of 5 Dick Peach noted that the BASSET certificate was out of date. RL stated that he will provide an updated/valid BASSET card as soon as possible. Byron Wilson asked about the origin of the restaurant name. Robert Lapata responded that they are in the process of changing the business name to The Ten Mile House. They feel this name better reflects the atmosphere of the restaurant and is meaningful to Evanston’s history. Board members reviewed the application packet in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a Class D Liquor License to be introduced at the City Council meeting on August 11, 2014. FOR DISCUSSION Whole Foods Market, 2748 Green Bay Road, Evanston, IL Whole Foods Market discussed its new business model for Green Bay Road that includes on-site consumption. oe lle Wagner W Store Design & Operations Coordinator at Whole Foods Market, explained the store concept to the Board. Whole Foods is proposing a diner that would serve beer and wine and a small wine bar that would serve food in the form of cheese plates and other small plates. There are seating areas in the plan that is conducive to confining alcohol consumption to specific areas if needed. Whole Foods preference would be to allow a “sip and shop” experience allowing patrons the ability to walk through the store with alcohol while shopping. There have been no issues with similar models in other stores. Other local stores with similar on-site consumption include Sauganash, Lincoln Park and Park Ridge. She stressed that they are seeking to serve beer and wine only. The concept is in stores throughout the country and some even include spirits. The on-site consumption adds to the dining experience and provides a place for people to hangout. Mayor Tisdahl raised concerns over the wine bar. Ms. Wagner explained that the wine bar will serve food and that there will be a grill attached to the wine bar. Dick Peach said it is an interesting concept and does not have any objections to it. Dave Skrosdzki thinks the concept will work well in the proposed location and will be well received by the area residents. Byron Wilson also supported the idea. Grant Farrar (GF) asked about the target opening date. NW responded that Whole Foods is aiming for August 2015. GF asked if the same “sip and shop” concept proposed in Evanston is the same one implemented in Park Ridge. NW responded that Park Ridge does not allow sip and shop and requires the alcohol service to take place in a confined area. Irene Bahr explained that Park Ridge narrowed the scope of its code to not allow for sip and shop and also put in other restrictions. GF asked when the on-site consumption models were implemented at the Lincoln Park and Sauganash stores. NW explained that the concepts were in place at the time of opening at both locations and that the stores were designed with that intent. GF asked about the location of an outdoor patio. NW responded that there are no pla ns for an outdoor patio at the Green Bay Road location. 86 of 820 Page 4 of 5 Mayor Tisdahl asked how important “sip and shop” is to the store business plan. NW stated that it is a model they would like to implement uniformly in the future and that is enhances the shopping experience. Whole Foods would be agreeable to abandoning that idea and confining alcohol consumption to specific areas of the store. Mayor Tisdahl thinks that would more align with the values of Evanston residents. Grant Farrar asked if there have been any incidents with over-consumption at any of the other stores. NW responded “no”. She further stated that the Sauganash residents had a lot of concerns prior to the store opening and that those concerns were addressed though community meetings. NW stated that most people only have 1-2 drinks. GF asked how they plan to monitor consumption. NW is not aware of any over-consumption or under age instances like that at any of the stores. She further stated that all personnel in the bar areas are all trained in the laws and they check everyone’s ID. Whole Foods is very aware of the licensing requirements and do not want to put their license at risk. Grant Farrar noted that the concept has changed from the initial proposal. Mayor Tisdahl expressed her intent to further vet the issue. She is concerned about spirits. Irene Bahr noted that the concept has changed and Whole Foods intends to only serve beer and wine at the location. Mayor Tisdahl rejected the “sip and shop” experience and expressed her preference that alcohol service be contained to certain areas. Representative from Whole Foods have had at least one meeting with the local Alderman. The Mayor would like to allow time for Whole Foods to have further conversation with the Alderman. She would like the neighbors to know in advance when the issue will be on the City Council agenda. Irene Bahr was agreeable to holding any further discussion until September or later while Whole Foods does furth er reach out to the community. Women’s Club of Evanston, 1702 Chicago Ave, Evanston, IL 60201 Anita Remijas of The Women’s Club of Evanston (WCE) discussed reducing the one- day liquor licensing fees for class Z1 and class Z2. She explained that WCE hosts 10 days of public events per year that necessitate a one-day liquor permit. It is not cost beneficial to acquire the one-day licenses as they often cost more than they sell in alcohol. The money raised at the various events benefit the community. It’s a lot of money to pay $150 per day for 10 events. She would like the fee waived or a fee per event rather than per night. Grant Farrar (GF) stated that the request would require a code amendment. Z1 and Z2 requirements apply city-wide to all organizations equally. A waiver could raise equal protection issues and is not practical from an administrative point of view. Consequently, a code amendment would be the most appropriate course of action. GF recommended either increasing days allowed per event and/or reducing the one-day fee for Z1 and Z2. Dick Peach asked if hiring a licensed catering company might circumvent the need for a one-day liquor license. Anita Remijas stated that they already do that for one particular private event but the cost is actually more than a one-day liquor license. Mayor Tisdahl inquired what about the cost of an annual liquor license. GF stated that the closest license class is S and the annual fee is $500. GF offered that the class 87 of 820 Page 5 of 5 description may be able to get expanded from just Veteran Organizations to include other organizations that maintain club headquarters in the City of Evanston. The Board was favorable to exploring a $500 per year annual license for non-profit organizations. GF directed staff to research other potentially qualifying organizations to identify the revenue impact of such a change. The Mayor will make a decision at a future date pending this research. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl, Mayor at 11:59 a.m., July 16, 2014. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 88 of 820 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, July 28, 2014 Roll Call: Alderman Braithwaite Alderman Grover Alderman Wynne Alderman Rainey Alderman Wilson Alderman Burrus Alderman Holmes Alderman Fiske Alderman Tendam Presiding: Mayor Tisdahl The Regular Meeting of the City Council was called to order by Mayor Tisdahl at 8:50 PM, after a quorum was made. Mayor Public Announcements Mayor Tisdahl announced to Alderman Rainey and said that she nominates herself to be on the subcommittee that Alderman Rainey was forming. City Manager Public Announcements Acting Police Chief, Jeff Jamraz announced the “Annual Night Out Against Crime” on August 5th from 6:00 PM until 9:00 PM at various locations throughout the neighborhood. Residents are asked to turn on their front porch lights to show unity and support for the event. He also gave identification of the various venues and their programs. City Manager Bobkiewicz also announced this weekend’s Arts Festival that will remain in the same location of the Ethnic Arts Festival of two weeks ago. Communications: City Clerk Clerk Greene stated he had no communication for the evening. Citizen Comment Speakers of the Bike Plan Mark McKeown, 1421 Davis St. was speaking on behalf of the Davis St. neighbors. He presented a solution to the bike plan, and he believed the amendment that Aldermen Wilson will present will be acceptable. Howard H. Hendrix, 1332 Davis Pastor spoke in support of the Davis Street neighbors proposed amendment. Gina Prokopeak, 1515 Davis was in support of the proposal that will be introduced by Ald. Wilson. Clark Matthews, 1508 Ashland stated his support for the amendment by Ald. Wilson, but 89 of 820 City Council Agenda July 28, 2014 Page 2 of 11 there are other more important issues than bike lanes. Rebecca Kuchar, 1414 Davis St. is in support of the Davis St. Neighbors, as well as reading a letter from the Stankovich’s who also support the amendment from Mark McKeown. Janet Steidl 1401 Davis St. supports Jessie E. Hano, 1584 Wesley Ave. supports the amendment by Mark. Rosa Hano, 1584 Wesley Ave. she too supports the amendment by Mark. Tom Trinley, 1306 Davis St. living in a home that was built over 150 years, and thanked the council for their consideration. Mary McWilliams, 1606 Wesley Associate Commissioner of the Preservation Commission and stated the commission was not consulted and should’ve been. Andrew McGonogle, 2526 Princton Ave. Plastic Bag Ban Colleen M. Powell, 913 Elmwood opposed the plastic bag ban, and there should be more education. Priscilla Giles, 1829 Ashland Ave. spoke against the ordinance banning plastic bags. She also spoke concerning affordable housing. Jonathan Perman, 1904 W. Newport Ave. stated 30,000 plastic bag employees in America and the 3,000 employees in Evanston will be affected by this ban. Betty Ester, 2031 Church St. spoke against the plastic bag ban and the affordable Housing ordinance, that seem to overlap each other. 835 Chicago Ave. Heekyung Sung, a licensed architect who reviewed the proposal, but there are some Misleading information, as represented by the diagrams that were handed to the clerk from the speaker. Jen Ko, 515 Main also complained about the proposal and the congestion on Main /Chicago Ave. Niki Hiltwein, 820 Hinman Non-Agenda Items Junad Rizki, 2784 Sheridan stated his concerns of the pipe lines to other communities, and how can we sell water and make a profit. Dan Coyne, 827 Monroe St mentioned peaceful efforts the South of Greenwood have Made instead of cooking crack we are roasting marshmellows, instead of shooting, we’re building relationships in wards 2,4,8 and 9. Madelyn DuCre’, 1929 Foster stated there must be more education for bike plan, and she asked about the towing fees and to look at other companies. She also asked is Evanston becoming Real Estate moguls. Priscilla Giles, 1829 Ashland Ave. asked when will the City direct attention towards the seniors and handicapped residents attempting to enter into the Fleetwood/Jourdain Family Center. SPECIAL ORDER OF BUSINESS (SP1) Resolution 57-R-14, Evanston Bicycle Plan Update 90 of 820 City Council Agenda July 28, 2014 Page 3 of 11 Staff recommends City Council adoption of Resolution 57-R-14 accepting the Bike Plan Update and providing specific direction to staff on implementation of certain recommendations in the plan. A presentation about the updated plan will be made by staff. For Action City Manager Bobkiewicz presented the proposed bike plan from staff. Ald. Wilson spoke to the proposal, but motioned to have an amendment to subsection C paragraph 3 regarding the Davis street. “With implementation of the bike lane design to avoid the elimination of existing parking and to avoid encroachment on parking to add adversely affecting neighbors interests”. The motion was seconded and after much discussion Ald. Braithwaite motioned to table the item to the second meeting in September to get more information and it was seconded. A Roll Call vote was taken with a 5-4 against so the motion from Ald. Braithwaite failed. Ald. Wilson then motioned to accept the original motion with the amendment, and with a Roll Call vote of 7-2 the motion passed. Items not approved on Consent Agenda: (A7) Ordinance 66-O-14, Enacting a Regulation on Disposable Plastic Shopping Bags and Other Related Issues Staff recommends City Council adoption of Ordinance 66-O-14 enacting a ban on disposable plastic shopping bags for chain and franchise stores and the attached information regarding efforts to reduce the environmental impacts of plastic shopping bags in Evanston. At the July 14, 2014 City Council meeting, this ordinance was introduced and sent back to Administration and Public Works Committee for further discussion. For Action (P1) Ordinance 78-O-14, Amendments to Inclusionary Housing Ordinance The Housing and Homelessness Commission and City staff recommend City Council adoption of Ordinance 78-O-14, amending the Inclusionary Housing Ordinance to define all for-sale, rental and condo conversion developments of five or more units as covered developments, increase the percentage of affordable units in developments receiving public funding from 10% to 20% and increase the fee-in-lieu of affordable units on site from $40,000 to $100,000 per unit. For Introduction (P6) Ordinance 32-O-14, Granting Planned Development Approval for a Mixed Use Building at 835 Chicago Avenue The Plan Commission and City staff recommend City Council adoption of Ordinance 32-O-14, granting Planned Development approval to construct a nine- story mixed use commercial, office, and residential building at the southeast corner of Chicago Avenue and Main Street, commonly known as 835 Chicago Avenue, with 25 off-site parking spaces located at 935 Chicago Avenue. This ordinance was introduced at the March 24, 2014 City Council meeting. For Action 91 of 820 City Council Agenda July 28, 2014 Page 4 of 11 (P8) Ordinance 83-O-14, Zoning Ordinance Map Amendment from I2 to R4 for 1409 Dodge Avenue and 1825 Greenwood Street The Plan Commission, Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 83-O-14 to rezone the subject property from I2 General Industrial to R4 General Residential district For Action (P9) Ordinance 89-O-14, Zoning Relief for Two Principal Structures, Setbacks, and Parking at 1409 Dodge Avenue and 1825 Greenwood Street The Plan Commission, Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 89-O-14 to approve zoning relief for two principal structures on one lot, a 14.4’ front yard setback, 8.5’ street side yard setback, 1.9’ interior side yard setback, 1.7’ interior side yard setback, 6.6’ rear yard setback, and two parking spaces where three are required. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of July 14, 2014 (M2) Approval of Minutes of the Regular City Council Meeting of July 21, 2014 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through July 13, 2014 $3,022,177.08 (A2) City of Evanston Bills – July 29, 2014 $3,603,906.64 For Action (A3.1) Approval of Renewal of Annual Sole Source Accela (PAL) Maintenance and Support Agreement Staff recommends City Council authorize the City Manager to amend and renew the existing agreement with Accela Inc. (2633 Camino Ramon, San Ramon, CA). Renewal year 8 of the City’s 10 year contract in the amount of $128,000 has no increase from 2013. Additionally, the amended agreement secures lower rate increases for years 9 and 10 than projected (less than a .005% increase.) For Action (A3.2) Approval of Participation in a Joint Contract with the Suburban Purchasing Cooperative for Pavement Marking Staff recommends City Council authorize the City Manager to execute a contract extension for participation in the Suburban Purchasing Cooperative (SPC) for Pavement marking services for the not-to-exceed amount of $50,000. Participation will allow the City of Evanston to apply Thermoplastic marking materials throughout the City in support of the pedestrian safety program. 92 of 820 City Council Agenda July 28, 2014 Page 5 of 11 Funding is provided by the FY2014 Capital Improvement Fund (416434.65515) which has $150,000 budgeted for pedestrian safety improvements. For Action (A3.3) Approval of Agreement with Dahme Mechanical Industries for Chlorine Feed System Improvements(Bid 14-05) Staff recommends City Council authorize the City Manager to execute an agreement for Chlorine Feed System Improvements with Dahme Mechanical Industries (610 S. Arthur Avenue, Arlington Heights, IL) in the not-to-exceed amount of $333,888. Funding will be from the Water Fund, Capital Improvement Account 733122, which has a FY 2014 budget allocation of $200,000. Additional funds will be made available by deferring the Masonry Evaluation and Tuckpointing Project, which was budgeted at $280,000 in FY 2014. For Action (A3.4 Approval of Contract for Armored Car Services with Dunbar Armored, Inc., (RFP 14-24) Staff recommends that City Council authorize the City Manager to execute a contract for Armored Car Services with Dunbar Armored, Inc., (50 Schilling Road, Hunt Valley, MD) in an estimated first year amount of $81,000. Funding is provided by FY 2014 General Fund Account 100.19.1910.62431in the amount of $38,000, and from Parking Fund Account 505.19.7005.62431 in the amount of $45,000. The overall cost has been reduced due to a reduction of costs for Pick- up of Deposits Counted and Bagged items, which is budgeted in the General Fund. For Action (A3.5) Approval of Contract for Towing and Other Related Services with North Shore Towing City Staff and the Transportation/Parking Committee recommend that City Council authorize the City Manager to execute a contract extension for towing and other related services with North Shore Towing, Inc., (2527 Oakton, Evanston, IL) effective August 1, 2014 – July 31, 2015. The estimated annual expenditure is $44,982. Funding is provided by FY2014 General Fund Boot and Tows Account 505.19.1941.62451. For Action (A4) Approval of Change Order No. 1 for Large Diameter Sewer Rehabilitation – Central Park Avenue & Main St (Bid 13-42) Staff recommends that the City Council authorize the City Manager to execute Change Order No. 1 to the agreement with Kenny Construction Company (2215 Sanders Road Suite 400, Northbrook, IL) for the Large Diameter Sewer Rehabilitation – Central Park Ave and Main St. The change order will reduce the contract amount by $60,542.39, from $1,388,290.00 to $1,327,747.61. Staff also recommends a contract time extension of 30 days. For Action (A5) Resolution 56-R-14, Authorizing the City Manager to Negotiate a Contract for the Purchase of Real Property Located at 717 Howard 93 of 820 City Council Agenda July 28, 2014 Page 6 of 11 Staff recommends City Council adoption of Resolution 56-R-14 authorizing the City Manager to negotiate a contract for the purchase of Real Property located at 717 Howard Street in Evanston, Illinois. Funding is provided by the Howard Ridge Tax Increment Financing (TIF) District, which has an FY2014 beginning fund balance of $1,347,000. For Action (A8) Ordinance 80-O-14, Decreasing the Number of Class D Liquor Licenses for Mumbai Indian Grill, Inc. d/b/a Mumbai Grill, 1728 Sherman Avenue Staff recommends City Council adoption of Ordinance 80-O-14, decreasing the number of Class D liquor licenses from 50 to 49 for Mumbai Indian Grill, Inc. d/b/a Mumbai Grill, as the Company has been sold. This ordinance was introduced at the July 14, 2014 City Council meeting. For Action (A9) Ordinance 87-O-14, Decreasing the Number of Class D Liquor Licenses for Redmaki d/b/a Royin Sushi Bar, 1930 Central Street Staff recommends City Council adoption of Ordinance 87-O-14 decreasing the number of Class D liquor licenses for Redmaki d/b/a Royin Sushi Bar, as the Company is no longer selling liquor at its establishment. This ordinance was introduced at the July 14, 2014 City Council meeting. For Action (A10) Ordinance 91-O-14 Authorizing 2014 General Obligation Bond Issue Staff recommends City Council adoption of draft Ordinance 91-O-14 for the FY 2014 bond issuance in the not-to-exceed amount totaling $13,000,000. The ordinance will be completed and signed after the bond sale date, which is tentatively scheduled for August 6, 2014. This ordinance was introduced at the July 14, 2014 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P2) Ordinance 68-O-14, Amending the Zoning Ordinance Text for Notice Requirements for Zoning Applications The Plan Commission and staff recommend City Council adoption of Ordinance 68-O-14 to amend various parts of Chapter 3 – Implementation and Administration of the Zoning Ordinance to clarify Public Hearing notice requirements for zoning applications. The proposed amendment provides a consistent language to clarify public hearing notice requirements. For Introduction (P3) Ordinance 93-O-14, Granting a Special Use for Scoreboards at Ryan Field, 1501 Central Street The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 93-O-14 granting a special use permit for Scoreboards at Ryan Field football stadium at 1501 Central Street. Suspension of the Rules is requested for 94 of 820 City Council Agenda July 28, 2014 Page 7 of 11 Introduction and Action on July 28, 2014. For Introduction and Action (P4) Ordinance 81-O-14, Amending the Zoning Ordinance Regulations for Neighborhood Gardens, Urban Farms and Rooftop Urban Farms The Plan Commission and staff recommend City Council adoption of Ordinance 81-O-14 to establish land use regulations for Neighborhood Gardens, Urban Farms and Rooftop Urban Farms as principal uses. For Introduction (P5) Ordinance 92-O-14, Extension for Church Street Village Planned Development, 1629-1691 Church Street City staff recommends City Council adoption of Ordinance 92-O-14 extending the time for completion of Church Street Village Planned Development located at 1629-1691 Church Street originally approved in April of 2006. The Ordinance grants the approval to complete the 13 unfinished townhome units and construct the last remaining eight-unit building within three years. For Introduction (P7) Ordinance 90-O-14, Granting Zoning Relief for a Rear Yard Setback and Zero Parking Spaces at 1026 Davis Street The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 90-O-14 granting zoning relief for a 9.9’ rear yard setback and zero parking spaces where 31 parking spaces are required for a new two-story commercial building with retail and two Type 1 Restaurants at 1026 Davis Street. This ordinance was introduced at the July 14, 2014 City Council meeting. For Action Agenda Items P8 and P9: The following two ordinances 83-O-14 and 89-O-14 provide for rezoning and zoning variations which will accommodate redevelopment to establish one two-unit dwelling and one single family home at 1409 Dodge Avenue and 1825 Greenwood Street. These ordinances were introduced at the July 14, 2014 City Council meeting. ECONOMIC DEVELOPMENT COMMITTEE (O1) Approval of Funding Applications for the 2014 Evanston Great Merchants Grant Program. The Economic Development Committee and staff recommend approval from City Council for funding through the Great Merchants Grant Program totaling $45,000 to the West Village Business Association, Central Street Business Association, Hill Arts Business District, Central Evanston Business Association and Main Street Merchants Association. Funding is provided by the Economic Development Fund’s Business District Improvement Account 5300.65522 with a FY2014 budget of $147,000. 95 of 820 City Council Agenda July 28, 2014 Page 8 of 11 For Action (O2) Approval of Financial Assistance through the Façade Improvement Program for Fitness Avenues, 1910 Main Street The Economic Development Committee and staff recommend City Council approval for financial assistance for a façade improvement project for Fitness Avenues, located at 1910 Main Street on a 50/50 cost sharing basis in an amount not to exceed $1,890. Funding is provided by the Economic Development Fund’s Business District Improvement Account 5300.65522. For Action RULES (O3) Resolution 55-R-14, Amending City Council Rule 6.4 Regarding Use of Audio Visual Equipment During Citizen Comment Rules Committee and staff recommend City Council approval of proposed revision to Council Rule 6.4. For Action APPOINTMENTS (APP1) For Reappointment to: Library Board Margaret Lurie For Action Alderman Rainey motioned for approval of the Consent Agenda and it was seconded, and with a Roll Call vote of 9-0 the Consent Agenda was approved. Items for discussion: (A7) Ordinance 66-O-14, Enacting a Regulation on Disposable Plastic Shopping Bags and Other Related Issues Staff recommends City Council adoption of Ordinance 66-O-14 enacting a ban on disposable plastic shopping bags for chain and franchise stores and the attached information regarding efforts to reduce the environmental impacts of plastic shopping bags in Evanston. At the July 14, 2014 City Council meeting, this ordinance was introduced and sent back to Administration and Public Works Committee for further discussion. For Action Ald. Holmes motioned for approval and seconded by Ald. Grover. Ald. Wynne suggested immense educational efforts and the ban on plastic bags and will support the ordinance. Ald. Wilson very disappointed the way this ordinance is going and will not support it. Ald. Fiske is in agreement with Ald. Wilson and it is very heavy handed. Ald. Burrus complimented the staff’s efforts in researching and presenting the bag ordinance. Ald. Grover stated this is a positive step in the right direction. Ald. Rainey wanted City Manager Bobkiewicz to give a clear explanation concerning the implementation of the ordinance. He stated he wanted to come back to the council to 96 of 820 City Council Agenda July 28, 2014 Page 9 of 11 continue discussion with a well-defined plan, and that the full effect of the ordinance would become effectual in a year after a year of education to the public. Ald. Rainey suggested to eliminate B and revisit it in a year after larger stores are on line, and it was seconded by Ald. Burrus. A Roll Call vote netted 9-0 the motion passed. A Roll Call vote to pass the ordinance as amended, and the vote was 5-4 the motion was approved. Aldermen Braithwaite, Wilson, Holmes, and Rainey voted nay). (A6) Ordinance 65-O-14, Alley Paving Special Assessment No. 1512 Staff recommends adoption of Ordinance 65-O-14 by which City Council would authorize paving of the alley north of Thayer Street, east of Marcy Avenue through the Special Assessment Process. Funding is provided by: $145,072.46 from the Special Assessment Fund (6000.65515) and $145,072.46 from the 2014 approved CIP budget for alley paving. The adjacent property owners are responsible for half of the project cost through the special assessment process. Suspension of the Rules is requested for Introduction and Action on July 28, 2014. For Introduction and Action Ald. Holmes motioned for approval and it was seconded. A Roll Call vote revealed 9-0 and the motion was approved. (P1) Ordinance 78-O-14, Amendments to Inclusionary Housing Ordinance The Housing and Homelessness Commission and City staff recommend City Council adoption of Ordinance 78-O-14, amending the Inclusionary Housing Ordinance to define all for-sale, rental and condo conversion developments of five or more units as covered developments, increase the percentage of affordable units in developments receiving public funding from 10% to 20% and increase the fee-in-lieu of affordable units on site from $40,000 to $100,000 per unit. For Introduction Ald. Rainey motioned for introduction and stated a subcommittee was formed to discuss the ordinance and to send it back to committee. 9-0 the motion passed. (P3) Ordinance 93-O-14, Granting a Special Use for Scoreboards at Ryan Field, 1501 Central Street The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 93-O-14 granting a special use permit for Scoreboards at Ryan Field football stadium at 1501 Central Street. Suspension of the Rules is requested for Introduction and Action on July 28, 2014. For Introduction and Action Ald. Rainey motioned for approval and it was seconded by Ald. Grover. Vote was 8-0 the motion passed. Ald. Burrus recused herself. (P6) Ordinance 32-O-14, Granting Planned Development Approval for a Mixed Use Building at 835 Chicago Avenue The Plan Commission and City staff recommend City Council adoption of Ordinance 32-O-14, granting Planned Development approval to construct a nine- 97 of 820 City Council Agenda July 28, 2014 Page 10 of 11 story mixed use commercial, office, and residential building at the southeast corner of Chicago Avenue and Main Street, commonly known as 835 Chicago Avenue, with 25 off-site parking spaces located at 935 Chicago Avenue. This ordinance was introduced at the March 24, 2014 City Council meeting. For Action Ald. Rainey motioned for approval and it was seconded. A Roll Call vote showed a 9-0 approval and the ordinance passed. (P8) Ordinance 83-O-14, Zoning Ordinance Map Amendment from I2 to R4 for 1409 Dodge Avenue and 1825 Greenwood Street The Plan Commission, Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 83-O-14 to rezone the subject property from I2 General Industrial to R4 General Residential district For Action Ald. Rainey motioned for approval and it was seconded by Ald. Burrus. The Roll Call vote was 8-1 (Alderman Rainey voted nay), the motion passed. (P9) Ordinance 89-O-14, Zoning Relief for Two Principal Structures, Setbacks, and Parking at 1409 Dodge Avenue and 1825 Greenwood Street The Plan Commission, Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 89-O-14 to approve zoning relief for two principal structures on one lot, a 14.4’ front yard setback, 8.5’ street side yard setback, 1.9’ interior side yard setback, 1.7’ interior side yard setback, 6.6’ rear yard setback, and two parking spaces where three are required. For Action Ald. Rainey motioned for approval and it was seconded. The Roll Call was 8-1 (Ald. Rainey voted nay) and the motion passed. Call of the Wards Ward 2, Alderman Braithwaite announced the CPAH meeting on Tuesday, July 29th from 6-7 pm at 1109 Darrow and a second meeting on Saturday, August 2 at 1800 Greenleaf. Ward 3, Alderman Wynne thanked her colleagues for supporting 825 Chicago. Ward 4, Alderman Wilson thanked the Davis Street Neighborhood for the time spent on their thoughts concerning the bike lane and infrastructure. Ward 5, Alderman Holmes invited all to National Night Out on Tuesday, August 5th at Church & Dodge starting at 6 pm. Ward 6, Alderman Tendam had no report. Ward 7, Alderman Grover thanked the Mayor for her message earlier today and felt it was very effective. Ward 8, Alderman Rainey thanked council, staff, Mayor, City Manager for the support 98 of 820 City Council Agenda July 28, 2014 Page 11 of 11 and purchase of property at 717 Howard Street. There will be a ward meeting on the 6th at the Outpost. She also wanted a written document addressing the concerns of accessibility to Fleetwood/Jourdaine from Ms. Giles. Ward 9, Alderman Burrus she echoed Ald. Grover’s statements about the gun violence. Ward 1, Alderman Fiske announced the good work of the new animal control board, and they have elected officers and are beginning to show improvement. Alderman Wilson motioned for convening to Executive Session to discuss Real Estate, Litigation, and Minutes. It was seconded by Alderman Wynne, and the Regular Meeting of the Council ended at 11:04 pm. Submitted by, Hon. Rodney Greene, MMC City Clerk 99 of 820 SPECIAL CITY COUNCIL MEETING Tuesday, July 29, 2014 6:30 p.m. CITY OF EVANSTON, ILLINOIS Room 2404 Lorraine H. Morton Civic Center 2100 Ridge Avenue, Evanston, IL Roll Call: Alderman Wynne Alderman Rainey Alderman Wilson Alderman Burrus Alderman Holmes Alderman Fiske Alderman Tendam Alderman Braithwaite Alderman Grover Presiding: Mayor Tisdahl The meeting was called to order at 6:45 pm by the Mayor. Visioning Discussion: This discussion was led by Jean from California. She began by explaining the candies she brought with her for the Council. The candies represented the varied differences that exist in Evanston as well as the governmental structure and community. She wanted to guide the vision the Council has for Evanston, and then will tie them all together into three important topics for the Council to think about and move forward to accomplish the tasks. She asked the Mayor to start off with her idea of a better Evanston. Mayor Tisdahl pointed out the following: 1. Living in a diversity community; 2. Working to make it happen 100 of 820 The Aldermen’s additions to what the Mayor stated follows: 1. People working together 2. Getting out to the parks for walks 3. Not being afraid to venture out, due to the increased gun violence 4. Progressiveness and tolerance 5. Evanston is like a big College 6. There are many aspects and opportunities 7. There is something for everybody 8. The school system a. After school programs 9. Creating opportunities 10. Affordable housing 11. Economic life 12. Unique echo system 13. Homey 14. We don’t listen to the comprehensive whole picture, instead of focusing on one piece of the puzzle 15. We need to start thinking outside of the box 16. The need to form partnerships 17. How to use our resources, like the lake 18. We need to change the way to conduct City business 19. We need to have a joint narrative going to the residents 20. Moderator: Good Amenities a) Downtown b) Modal Modality c) Safe passage for students d) Many restaurants in walking distance e) The 311 System Summary of discussion: 1. Unique quality of life 2. Create and own your vision a. Talk about it b. Share it c. Find your common ground d. Define it e. Deconstruct it f. Put it back together again 101 of 820 g. Create ways to move in those kind of directions 3. Infrastructure control a. Replacing the vacancies with vibrant businesses b. Review and update the Westside plan c. Discuss retaining businesses already in Evanston d. Get the university and other businesses to partnership with our vision e. Make it more affordable for businesses to host events in Evanston In closing it was decided to do similar discussions twice a year which will be beneficial for the council as well as for the citizens of Evanston. It was also agreed to use the same setup for the next session. This Special City Council Meeting ended at 9:05 PM. Submitted by, Hon. Rodney Greene, MMC City Clerk of Evanston 102 of 820 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, August 11, 2014 6 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN HOLMES, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF July 28, 2014 III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through July 27, 2014 $2,957,954.83 (A2) City of Evanston Bills – August 12, 2014 $3,542,597.70 Credit Card Report ending June 30, 2014 $ 165,312.16 For Action (A3.1) Approval of Replacement Purchase of 100’ Aerial Ladder Truck from Pierce Manufacturing (RFP 14-36) Staff recommends City Council authorize the City Manager to execute a contract to purchase one (1) Tractor Drawn, Rear Tiller Steered 100’ aerial ladder truck for Evanston Fire & Life Safety Service Department from Pierce Manufacturing (2600 American Drive, Appleton, WI) in the amount of $1,016,811. Funding will be provided from the FY 2014 bond issue that included $1.1million dollars for this recommended purchase. For Action (A3.2) Approval of Contract Extension with Third Millennium Associates, Inc. for 2015 Wheel Tax Print, Mail and Fulfillment Services Staff recommends City Council authorize the City Manager to execute a contract extension for 2015 wheel tax print, mail, and fulfillment services with Third Millennium Associates, Inc. (4200 Cantera Drive, Suite 105, Warrenville, IL) effective September 1, 2014 – August 31, 2015. Estimated cost is $48,042.54. Funding is provided by FY2014 General Fund Account 100.19.1910.65045 and revenue from vehicle licensing. For Action Rev. 8/8/2014 8:43:05 AM 103 of 820 (A3.3) Approval of Contract with Insituform Technologies USA, LLC for the Cleveland Street Sewer Rehabilitation Project (Bid 14-46) Staff recommends that City Council authorize the City Manager to award a contract in the amount of $264,260 to Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO) for the Large Diameter Sewer Rehabilitation – Cleveland Street, contingent upon receiving the appropriate loan funding from the Illinois Environmental Protection Agency (IEPA). It is anticipated that the IEPA will provide loan funding from the State Revolving Fund in an amount up to $272,188 for construction of this project. For Action (A3.4) Approval of Rock Salt Purchase Contract Extension Staff recommends City Council authorize the City Manager to execute a one-year contract extension for the purchase of up to 7,500 tons of rock salt from Morton Salt (123 N. Wacker Drive, Chicago, IL) at a cost of $84.58 per ton for a winter season total of $634,350. Funding for this purchase will be from the General Fund Snow and Ice Control Account 2680.65015. For Action (A3.5) Approval of Contract Award to Midwest Fence Corporation, for the Dempster Street Beach Boat Rack Expansion Project (Bid 14-47) Staff recommends City Council authorize the City Manager to execute a contract for the Dempster Street Beach Boat Rack Expansion Project with Midwest Fence Corporation (900 N. Kedzie Avenue, Chicago, IL), in the amount of $72,641. Funding is provided by FY2014 CIP Account (415.26.4150.65502.415423). For Action (A3.6) Approval of Contract with Baltic Marine Services Incorporated for Water Craft Maintenance (Bid 14-51) Staff recommends City Council authorize the City Manager to execute a contract for Watercraft Maintenance and Repair Services with Baltic Marine Services Incorporated (3136 S. Canal Street, Chicago, IL) in the amount of $35,226.25 for the period of September 1, 2014 through August 31, 2015 and for three (3) one (1) year extensions in each subsequent annual period. Funding is provided by the FY2014 Materials to Maintain Autos Account (600.26.7710.65060) with an allocation of $37,000 for these services and a total budget of $950,000. For Action Rev. 8/8/2014 8:43:05 AM 104 of 820 (A3.7) Approval of Purchase of Methane Monitoring Systems for the Levy Center and Dawes School Staff recommends the emergency purchase of methane gas monitoring systems for installation at the Levy Senior Center and Dawes School by Tyco/Simplex/Grinnell (91 N. Mitchell Ct. Addison, IL). The cost of installation for the Levy Senior Center is $23,728. The cost of installation for Dawes School is $18,826. Funding of $42,554 for installation at both facilities is provided by the Insurance Fund 605.19.7800.62150. For Action (A3.8) Approval of Payment for Additional James Park Landfill Testing Staff recommends that City Council authorize the City Manager to issue payment to the law firm of Jeep & Blazer, LLC for costs to be incurred by the firm for environmental services to be performed by Jeep & Blazer’s consultant, SCS Engineers (24 N. Hillside Avenue, Suite A, Hillside, IL) in an amount not to exceed $106,000. Funding is provided by the Environmental Compliance Account 7800.62130. For Action (A4) Approval of January 1, 2014 Police and Fire Pension Actuarial Report The Police Pension Board, Firefighter Pension Board and City Treasurer recommends that the City Council review and approve the January 1, 2014 Actuarial Valuation for usage in the 2014 Tax Levy (receivable in 2015) for Police and Firefighter pension funding purposes. For Action (A5) Approval of Chicago Avenue Improvement Project Design Staff recommends that City Council approve the design concept for the 2015 Chicago Avenue Improvement Project. The proposed project addresses street resurfacing and other improvements for pedestrian and bicycle traffic from Davis Street to Sheridan Road. A presentation about the project scope and design will be provided by staff. For Action (A6) Resolution 58-R-14, Authorizing the City Manager to Negotiate a TIF Redevelopment Agreement Regarding the Evanston Plaza Shopping Center Staff recommends City Council adoption of Resolution 58-R-14, directing the City Manager to restate the City’s original commitment stated in Resolution 54-R-12 and authorizing the substitution of the party to negotiate with on the TIF Redevelopment Agreement Regarding Evanston Plaza Shopping Center to be Azzurri of Evanston, Inc. the contract purchaser for the real property located at 1900 Dempster. Funding is provided by the Dempster/Dodge Tax Increment Financing (TIF) District. For Action Rev. 8/8/2014 8:43:05 AM 105 of 820 (A7) Revisions to Ordinance 74-O-14, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Staff recommends adoption of revisions to Ordinance 74-O-14, which currently authorizes the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Water Pollution Control Loan Program for Large Diameter Sewer Rehabilitation on Cleveland Street up to $253,000, with debt service to be paid from the Sewer Fund. When bids were received for this project on July 29, 2014, the lowest responsive and responsible bidder’s proposal was $264,260. The proposed ordinance revisions include increasing the borrowing limit to $300,000. For Introduction (A8) Ordinance 95-O-14, Sale of Surplus Property – Fleet Vehicles Staff recommends adoption of Ordinance 95-O-14 by which City Council would authorize the City Manager to offer the sale of vehicles owned by the City through public auction at the Northwest Municipal Conference Vehicle Auction sponsored by Manheim Auto Auctions on Tuesday, October 14, 2014. For Introduction (A9) Ordinance 96-O-14, Increasing the Number of Class D Liquor Licenses for Yoga and Renish, LLC d/b/a Mumbai Grill, 1728 Sherman Avenue Staff recommends City Council adoption of Ordinance 96-O-14, which increases the number of authorized Class D liquor licenses from forty-nine (49) to fifty (50) and permit issuance of a Class D license to Yoga and Renish, LLC d/b/a Mumbai Grill, 1728 Sherman Avenue. For Introduction (A10) Ordinance 97-O-14, Increasing the Number of Class D Liquor Licenses for MDCC, LLC d/b/a Ten Mile House, 1700 Central Street Staff recommends City Council adoption of Ordinance 97-O-14, which increases the number of authorized Class D liquor licenses from fifty (50) to fifty-one (51) and permit issuance of a Class D license to MDCC, LLC d/b/a Ten Mile House, 1700 Central Street. For Introduction IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT Rev. 8/8/2014 8:43:05 AM 106 of 820 Administration and Public Works Committee Meeting Minutes of July 28, 2014 Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: D. Holmes, A. Rainey, C. Burrus, J. Grover, P. Braithwaite STAFF PRESENT: D. Stoneback, M. Lyons, W. Bobkiewicz, C. Plante, G. Farrar, S. Nagar, T. Turner, Deputy Chief J. Jamraz, C. Hurley, Chief Klaiber, J. McRae, J. Maiworm, E. Storlie, M. Muenzer, J. Nyden, J. Calderon STAFF ABSENT: E. Thomas-Smith, S. Levine, L. Biggs, R. Voss, H. Desai, L. Jeschke, Chief Eddington, S. Robinson, P. D’Agostino, H. Pirooz, R. Dahal, J. Williams-Kinsel, S. Flax, B. Dorneker, L. Pearson PRESIDING OFFICIAL: Ald. Holmes I. DECLARATION OF QUORUM A quorum being present, Ald. Holmes called the meeting to order at 6:01 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF JULY 14, 2014 Ald . Grover moved to approve the minutes of the July 14, 2014 A&PW meeting as submitted, seconded by Ald. Burrus. The minutes of the July 14 , 2014 meeting were approved unanimously 5-0. III. ACCELA PAL UPDATE/BUILDING PERMIT & CONTRACTOR ONLINE CITIZEN ACCESS DEMONSTRATION Mark Muenzer, Director of Community Development, presented a live demonstration of the Accela Pal system for online citizen access. He explained that Accela is a real- time system that offers the historical status of permits back to 2008. It also compiles a list with contact information of contractors licensed to do business in the City of Evanston. The system is set to go-live August 1st. An announcement will be made and an icon will be available on the City website for quick access. At Ald. Braithwaite’s inquiry, Director Muenzer explained that this system cannot confirm the preservation designation of a property. However, staff can determine if a preservation review is necessary. At Ald. Grover’s inquiry, Director Muenzer agreed to look into the possibility of staff training for 311 employees. Ald. Rainey requested a list of unlicensed contractors/handymen for residents that do not need a licensed contractor. IV. ITEMS FOR CONSIDERATION DRAFT- NOT APPROVED 107 of 820 Administration and Public Works Committee Meeting Minutes of 7-28-14 Page 2 of 7 (A1) City of Evanston Payroll through July 13, 2014 $3,022,177.08 (A2) City of Evanston Bills – July 29, 2014 $3,603,906.64 For Action Ald. Braithwaite moved to approve the City of Evanston Payroll (A1) through July 13, 2014, seconded by Ald. Burrus. The Committee voted unanimously 5-0 to approve the payroll. Ald. Holmes moved to approve the City of Evanston Bills through July 29, 2014, seconded by Ald. Grover. The Committee voted unanimously 5-0 to approve the bills. At Ald. Rainey’s inquiry, Ald. Burrus explained that an update on the Crown Center will be provided in the fall. Ald. Rainey acknowledged the Cherry Foundation for their donation to allow the City to purchase a three-wheel electric motor vehicle. Deputy Chief Jamraz explained that this vehicle is used at special events and the beach. He added that the vehicle has the full LED light, siren and horn package. (A3.1) Approval of Renewal of Annual Sole Source Accela (PAL) Maintenance and Support Agreement Staff recommends City Council authorize the City Manager to amend and renew the existing agreement with Accela Inc. (2633 Camino Ramon, San Ramon, CA). Renewal year 8 of the City’s 10 year contract in the amount of $128,000 has no increase from 2013. Additionally, the amended agreement secures lower rate increases for years 9 and 10 than projected (less than a .005% increase.) For Action Ald. Braithwaite moved to authorize the City Manager to amend and renew the existing agreement with Accela Inc. (2633 Camino Ramon, San Ramon, CA). Renewal year 8 of the City’s 10 year contract in the amount of $128,000 has no increase from 2013, seconded by Ald. Burrus. The Committee voted unanimously 5-0 to recommend approval of the contract. (A3.2) Approval of Participation in a Joint Contract with the Suburban Purchasing Cooperative for Pavement Marking Staff recommends City Council authorize the City Manager to execute a contract extension for participation in the Suburban Purchasing Cooperative (SPC) for Pavement marking services for the not-to-exceed amount of $50,000. Participation will allow the City of Evanston to apply Thermoplastic marking materials throughout the City in support of the pedestrian safety program. Funding is provided by the FY2014 Capital Improvement Fund (416434.65515) which has $150,000 budgeted for pedestrian safety improvements. For Action Ald. Burrus moved to recommend that City Council authorize the City Manager to execute a contract extension for participation in the Suburban Purchasing Cooperative (SPC) for Pavement marking services for the not-to-exceed amount of $50,000, seconded by Ald. Grover. 108 of 820 Administration and Public Works Committee Meeting Minutes of 7-28-14 Page 3 of 7 The Committee voted unanimously 5-0 to recommend approval of the contract. (A3.3) Approval of Agreement with Dahme Mechanical Industries for Chlorine Feed System Improvements (Bid 14-05) Staff recommends City Council authorize the City Manager to execute an agreement for Chlorine Feed System Improvements with Dahme Mechanical Industries (610 S. Arthur Avenue, Arlington Heights, IL) in the not-to-exceed amount of $333,888. Funding will be from the Water Fund, Capital Improvement Account 733122, which has a FY 2014 budget allocation of $200,000. Additional funds will be made available by deferring the Masonry Evaluation and Tuckpointing Project, which was budgeted at $280,000 in FY 2014. For Action Ald. Rainey moved to recommend that City Council authorize the City Manager to execute an agreement for Chlorine Feed System Improvements with Dahme Mechanical Industries in the not-to-exceed amount of $333,888, seconded by Al d. Burrus. The Committee voted unanimously 5-0 to recommend approval of the agreement. (A3.4) Approval of Contract for Armored Car Services with Dunbar Armored, Inc., (RFP 14-24) Staff recommends that City Council authorize the City Manager to execute a contract for Armored Car Services with Dunbar Armored, Inc., (50 Schilling Road, Hunt Valley, MD) in an estimated first year amount of $81,000. Funding is provided by FY 2014 General Fund Account 100.19.1910.62431in the amount of $38,000, and from Parking Fund Account 505.19.7005.62431 in the amount of $45,000. The overall cost has been reduced due to a reduction of costs for Pick-up of Deposits Counted and Bagged items, which is budgeted in the General Fund. For Action Ald. Grover moved to recommend that City Council authorize the City Manager to execute a contract for Armored Car Services with Dunbar Armored, Inc. in an estimated first year amount of $81,000, seconded by Ald. Burrus. The Committee voted unanimously 5-0 to recommend approval of the contract. (A3.4) Approval of Contract for Armored Car Services with Dunbar Armored, Inc. (RFP 14-24) Staff recommends that City Council authorize the City Manager to execute a contract for Armored Car Services with Dunbar Armored, Inc., (50 Schilling Road, Hunt Valley, MD) in an estimated first year amount of $81,000. Funding is provided by FY 2014 General Fund Account 100.19.1910.62431in the amount of $38,000, and from Parking Fund Account 505.19.7005.62431 in the amount of $45,000. The overall cost has been reduced due to a reduction of costs for Pick-up of Deposits Counted and Bagged items, which is budgeted in the General Fund. For Action 109 of 820 Administration and Public Works Committee Meeting Minutes of 7-28-14 Page 4 of 7 Ald. Grover moved to recommend that City Council authorize the City Manager to execute a contract for Armored Car Services with Dunbar Armored, Inc. in an estimated first year amount of $81,000, seconded by Ald. Burrus. The Committee voted unanimously 5-0 to recommend approval of the contract. (A3.5) Approval of Contract for Towing and Other Related Services with North Shore Towing City Staff and the Transportation/Parking Committee recommend that City Council authorize the City Manager to execute a contract extension for towing and other related services with North Shore Towing, Inc., (2527 Oakton, Evanston, IL) effective August 1, 2014 – July 31, 2015. The estimated annual expenditure is $44,982. Funding is provided by FY2014 General Fund Boot and Tows Account 505.19.1941.62451. For Action Ald. Holmes moved to recommend City Council authorize the City Manager to execute a contract extension for towing and other related services with North Shore Towing, Inc. effective August 1, 2014 – July 31, 2015 in the estimated annual expenditure amount of $44,982, seconded by Ald. Burrus. Ald. Grover noted that the City of Evanston does not set the fee schedule or collect any of the proceeds from North Shore Towing. The Committee voted unanimously 5-0 with to recommend approval of the contract. (A4) Approval of Change Order No. 1 for Large Diameter Sewer Rehabilitation – Central Park Avenue & Main St (Bid 13-42) Staff recommends that the City Council authorize the City Manager to execute Change Order No. 1 to the agreement with Kenny Construction Company (2215 Sanders Road Suite 400, Northbrook, IL) for the Large Diameter Sewer Rehabilitation – Central Park Ave and Main St. The change order will reduce the contract amount by $60,542.39, from $1,388,290.00 to $1,327,747.61. Staff also recommends a contract time extension of 30 days. For Action Ald. Braithwaite moved to recommend City Council authorize the City Manager to execute Change Order No. 1 to the agreement with Kenny Construction Company for the Large Diameter Sewer Rehabilitation – Central Park Ave and Main St reducing the contract amount by $60,542.39, from $1,388,290.00 to $1,327,747.61 and extending the contract by 30 days, seconded by Ald. Grover. The Committee voted unanimously 5-0 to recommend approval of the change order. (A5) Resolution 56-R-14, Authorizing the City Manager to Negotiate a Contract for the Purchase of Real Property Located at 717 Howard Staff recommends City Council adoption of Resolution 56-R-14 authorizing the City Manager to negotiate a contract for the purchase of Real Property located at 717 Howard Street in Evanston, Illinois. Funding is provided by the Howard Ridge Tax 110 of 820 Administration and Public Works Committee Meeting Minutes of 7-28-14 Page 5 of 7 Increment Financing (TIF) District, which has an FY2014 beginning fund balance of $1,347,000. For Action Ald. Grover moved to recommend City Council adoption of Resolution 56-R-14 authorizing the City Manager to negotiate a contract for the purchase of Real Property located at 717 Howard Street in Evanston, Illinois, seconded by Ald. Rainey. Ald. Rainey thanked Deputy City Attorney Michelle Masoncup, Economic Development Manager Johanna Nyden and City Manager Wally Bobkiewicz for their brilliant efforts in this purchase. The Committee voted unanimously 5-0 to recommend adoption of the resolution. (A6) Ordinance 65-O-14, Alley Paving Special Assessment No. 1512 Staff recommends adoption of Ordinance 65-O-14 by which City Council would authorize paving of the alley north of Thayer Street, east of Marcy Avenue through the Special Assessment Process. Funding is provided by: $145,072.46 from the Special Assessment Fund (6000.65515) and $145,072.46 from the 2014 approved CIP budget for alley paving. The adjacent property owners are responsible for half of the project cost through the special assessment process. Suspension of the Rules is requested for Introduction and Action on July 28, 2014. For Introduction and Action Ald. Rainey moved to recommend City Council adoption of Ordinance 65-O-14 by which City Council would authorize paving of the alley north of Thayer Street east of Marcy Avenue through the Special Assessment Process, seconded by Ald. Grover. The Committee voted unanimously 5-0 to adopt the ordinance. (A7) Ordinance 66-O-14, Enacting a Regulation on Disposable Plastic Shopping Bags and Other Related Issues Staff recommends City Council adoption of Ordinance 66-O-14 enacting a ban on disposable plastic shopping bags for chain and franchise stores and the attached information regarding efforts to reduce the environmental impacts of plastic shopping bags in Evanston. At the July 14, 2014 City Council meeting, this ordinance was introduced and sent back to Administration and Public Works Committee for further discussion. For Action Ald. Grover moved to recommend City Council adoption of Ordinance 66-O-14 enacting a ban on disposable plastic shopping bags for chain and franchise stores and the attached information regarding efforts to reduce the environmental impacts of plastic shopping bags in Evanston, seconded by Ald. Burrus. PUBLIC COMMENT Rosemary O’Neill, 2044 Sheridan Road, is opposed to the ban. Her neighbors are on vacation and do not know this issue is being discussed. She felt that Evanston 111 of 820 Administration and Public Works Committee Meeting Minutes of 7-28-14 Page 6 of 7 should not adopt the ban simply because Chicago has. She added that the use of cotton bags is not hypoallergenic. Ms. O’Neill suggested this issue be put to rest. Ald. Rainey decided to support the ban because it makes sense. The more who do it the more it makes sense. She noted that one of the reasons she chose to support this ordinance is because it will not affect very small businesses. Ald. Braithwaite has concerns about this ordinance from large stores as well as a large grocer looking to open in his ward. Ald. Grover explained that this ordinance is scheduled to take effect a year from now. There is enough time for people to stockpile bags in preparation. She noted that “free” bags aren’t really free as the charge for production and shipping are ultimately passed on to the consumer. She is in support of this ordinance. Ald. Holmes does not have any big box stores in her ward. She is concerned about the small businesses that she feels will eventually be affected by this ban. She suggested developing a bag to give out to people. Ald. Rainey will not support an ordinance that will ban bags for small merchants now or in the future. She passed on a suggestion to the City from a constituent: Stop handing out plastic cups and start handing out bags. The Committee voted 4-1 to adopt ordinance 66-O-14 with Ald. Braithwaite opposed. V. ITEMS FOR DISCUSSION (APW1) Discussion of Taxicab Matters For Discussion Grant Farrar, Corporation Counsel, explained that there is legislation on Governor Quinn's desk to regulate rideshare services like Uber and Lyft. There is a strong home-rule preemption provision in it that would trump local regulations. Governor has until at least end of August or early September to decide whether to sign or veto this legislation. He recommended letting this issue unravel in Springfield before acting because anything done locally will be subject to home-rule preemption. At Ald. Grover’s inquiry, Corporation Counsel Farrar noted that House Bill 4075 is available on the Illinois General Assembly website. Ald. Rainey stated very strongly that any home-rule preemption undermines the ability of Corporation Counsel to guide the city in public policy and the City’s rights and responsibilities. She requested that we fight this hard. Corporation Counsel Farrar explained that the counter opposing approach is embodied by the City of Chicago ordinance passed in May 2014. For the purpose of discussion, the Law Department would be prepared to bring the City of Chicago regulations to the Council as opposed to the State of Illinois regulations. That is based on the premise the Governor Quinn vetos the State bill. 112 of 820 Administration and Public Works Committee Meeting Minutes of 7-28-14 Page 7 of 7 Ald. Rainey did not feel that the committee or Council is at the point to discuss this issue. She made a reference to the Administrative and Public Works Committee and the Rules Committee to instruct Mayor Tisdahl to speak with the Governor and legislators regarding our distress at the attempt of undermining home-rule in this legislation. Henry Elizar, Owner of Norshore Cab Company, is unsure of how to proceed with operations. The ride sharing companies are operating with no rules. Should his company eliminate inspections and driver trainings? His company has the same technology as the ride sharing companies, yet they continue to lose business. He has reached out to the City and received no answers. Why does Evanston have to follow the City of Chicago. Ald. Holmes advised Mr. Elizar to continue to do lawful business. Eli Bratt runs a fleet of Norshore Cabs and he was concerned that the playing field is not level for all involved. He pays between $15,000 and $20,000 per year to run his fleet. Uber has no expenses, inspections, insurance or city stickers to purchase. There are at least a dozen in Evanston. Ald. Rainey explained that technology and insurance are not the only factors that differentiate ride sharing from traditional cab service. She has heard repeatedly how horrible it is to work for a cab company that takes $75 out of their pocket before he drives the first mile. She suggested that it may be useful to conduct some customer service training for a more pleasant experience. Ald. Rainey added that the Committee and Council will discuss the issue further. VI. COMMUNICATIONS VII. ADJOURNMENT Ald. Grover moved to adjourn, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to adjourn. The meeting was adjourned at 7:08p.m. Respectfully submitted, Janella Hardin 113 of 820 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: Aug. 07, 2014 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Continuing in 2014 the bills list will not include the Evanston Public Library. The Library bills will be included for informational purposes in the Treasurer’s Monthly Report. Summary: Payroll – July 14, 2014 through July 27, 2014 $2,957,954.83 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – Aug. 12, 2014 $3,542,597.70 General Fund Amount – Bills list $ 360,665.66 General Fund Amount – Supplemental list $ 16,596.34 General Fund Total: $ 377,262.00 TOTAL AMOUNT OF BILLS LIST & PAYROLL $6,500,552.53 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Credit Card Activity – Period Ending June 30, 2014 $165,312.16 Attachments: Bills List, June Credit Card TransactionsTrasactions For City Council meeting of August 11, 2014 Item A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 114 of 820 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08/12/2014 100 GENERAL FUND 100 GENERAL 21639 EYE MED VISION CARE VISION COVERAGE 3,062.38 21640 GUARDIAN DENTAL INSURANCE PREMIUM 14,431.93 21640 METLIFE DENTAL INSURANCE PREMIUM 19,158.89 100 GENERAL Total 36,653.20 1300 CITY COUNCIL 62360 CHICAGO METRO AGENCY FOR PLANNING MEMBERSHIP FEES 712.93 1300 CITY COUNCIL Total 712.93 1705 LEGAL ADMINISTRATION 62509 SUSAN D BRUNNER HEARING OFFICER 2,730.00 62509 ANJANA HANSEN HEARING OFFICER 780.00 62509 JEFFREY D. GREENSPAN HEARING OFFICER 1,440.00 62509 LAW OFFICE OF MITCHELL C. EX HEARING OFFICER 2,355.00 1705 LEGAL ADMINISTRATION Total 7,305.00 1905 ADM.SERVICES‐ GENERAL SUPPORT 62280 FEDERAL EXPRESS CORP.SHIPPING CHARGES 61.49 1905 ADM.SERVICES‐ GENERAL SUPPORT Total 61.49 1910 FINANCE DIVISION ‐ REVENUE 51600 SHEN , JING PARKING LOT REFUND 24.00 62431 GARDA CASH LOGISTICS EXCESS TIME AND ITEM CHARGES 4.14 64541 AZAVAR TECHNOLOGIES UTILITY TAX 51.92 1910 FINANCE DIVISION ‐ REVENUE Total 80.06 1920 FINANCE DIVISION ‐ ACCOUNTING 62110 BAKER TILLY VIRCHOW KRAUSE, LLP AUDIT SERVICES 16,350.00 62185 ACCOUNTEMPS ACCOUNTING SERVICES 1,273.38 62185 ACCOUNTEMPS ACCOUNTING SERVICES 1,380.40 62185 ACCOUNTEMPS ACCOUNTS PAYABLE COORD.1,397.71 62185 ACCOUNTEMPS ACCOUNTS PAYABLE COORD.1,442.80 62185 ACCOUNTEMPS COLLECTIONS COORD.1,096.13 62185 ACCOUNTEMPS COLLECTIONS COORD.1,096.13 62280 FEDERAL EXPRESS CORP.SHIPPING CHARGES 141.04 65095 OFFICE DEPOT OFFICE SUPPLIES 57.85 1920 FINANCE DIVISION ‐ ACCOUNTING Total 24,235.44 1929 HUMAN RESOURCE DIVISION 62160 ILLINOIS STATE POLICE BACKGROUNG CHECKS‐POLICE 220.50 62160 LASER ASSOC., STEPHEN A.EMPLOYMENT TESTING‐POLICE 2,250.00 62160 LASER ASSOC., STEPHEN A.EMPLOYMENT TESTING‐POLICE 3,600.00 62160 THEODORE POLYGRAPH SERVICE, INC.EMPLOYMENT TESTING‐POLICE 810.00 62160 THEODORE POLYGRAPH SERVICE, INC.EMPLOYMENT TESTING‐POLICE 540.00 62270 NORTH SHORE ENH OMEGA QUARTERLY INVOICE‐PREPLACEMENT EXAMS 33,615.00 62270 HEALTH ENDEAVORS, S.C.PRE‐EMPOYMENT TESTING‐FIRE 735.00 62274 TRANS UNION CORP EMPLOYMENT‐POLICE 310.72 62509 EAP CONSULTANTS, INC.MONTHLY INVOICE 988.20 62630 I.D.E.S. / ILLINOIS DEPARTMENT OF EMPLOYEMENT UNEMPLOYMENT INSURANCE PAYMENT 94.00 65095 EDMARK VISUAL ID OFFICE SUPPLIES‐DATA CARD 121.00 65125 ASHLEY M PORTA REIMBURSEMENT 172.63 1929 HUMAN RESOURCE DIVISION Total 43,457.05 1932 INFORMATION TECHNOLOGY DIVI. 62175 IRON MOUNTAIN OSDP OFF SITE DATA STORAGE 649.41 62175 LAGARD, TOM LDAP PROJECT 900.00 62380 CHICAGO OFFICE TECH. GROUP COPIER CHARGES 2,824.71 64540 VERIZON WIRELESS COMMUNICATION CHARGES 1,292.34 65615 COMCAST CABLE COMMUNICATION CHARGES 312.74 1932 INFORMATION TECHNOLOGY DIVI. Total 5,979.20 1941 PARKING ENFORCEMENT & TICKETS 52505 AMERICAN TRAFFICE SOLUTIONS, INC CITATION REFUND 55.00 52505 TZUR, AVIVA CITATION REFUND 10.00 52505 MAJORROSE, BETTY CITATION REFUND 35.00 62451 NORTH SHORE TOWING IMMOBILIZATION PROGRAM 1,385.00 1941 PARKING ENFORCEMENT & TICKETS Total 1,485.00 2105 PLANNING & ZONING 62360 AMERICAN PLANNING ASSC MEMBERSHIP FEES 1,091.00 65095 OFFICE DEPOT OFFICE SUPPLIES 31.98 2105 PLANNING & ZONING Total 1,122.98 2126 BUILDING INSPECTION SERVICES 62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL 995.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 3,198.00 65095 OFFICE DEPOT OFFICE SUPPLIES 79.93 65095 TEUTEBERG INC SELF INKER 63.18 2126 BUILDING INSPECTION SERVICES Total 4,336.11 1115 of 820 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08/12/2014 2128 EMERGENCY SOLUTIONS GRANT 55275 CONNECTIONS FOR THE HOMELESS 2011 ESG GRANT 182.52 55275 CONNECTIONS FOR THE HOMELESS 2013 ESG GRANT 6,596.70 2128 EMERGENCY SOLUTIONS GRANT Total 6,779.22 2205 POLICE ADMINISTRATION 62245 EVANSTON CAR WASH CAR WASHES 209.99 62360 NELSON, KELLI VICTIM SERVICE ADVOCATE 2,317.70 62360 NORTHERN IL. POLICE ALARM SYSTEM LANGUAGE LINE 20.00 62360 HANSCOM, LILY YOUTH SERVICE ADVOCATE 1,100.64 62360 NORTHEASTERN IL. REGINAL CRIME LAB MEMBERSHIP‐CRIME LAB 11,069.00 62375 WEST GROUP PAYMENT CTR INFORMATION CHARGES‐MAY 296.10 65040 LAPORT INC JANITORIAL SUPPLIES 2,432.57 65085 A‐MIDWEST BOARD‐UP INC.BOARD‐UP SERVICES 293.00 2205 POLICE ADMINISTRATION Total 17,739.00 2210 PATROL OPERATIONS 65020 J. G. UNIFORMS, INC UNIFORMS 2,853.00 65020 NORTHERN IL POLICE ALARM SYSTEM UNIFORMS 8,599.49 65020 VCG UNIFORM UNIFORMS 7,946.02 65020 KIESLER POLICE SUPPLY, INC.SUPPLIES 205.00 2210 PATROL OPERATIONS Total 19,603.51 2215 CRIMINAL INVESTIGATION 65095 ECPI/ARROWHEAD FORENSIC PRODUCTS FORENSIC SUPPLIES 587.29 65095 EVIDENT INC.CRIME SCENE TAPE 98.50 65095 NATIONAL LAW ENFORCEMENT SUPPLY EVIDENCE COLLECTION KIT 545.10 2215 CRIMINAL INVESTIGATION Total 1,230.89 2240 POLICE RECORDS 65095 OFFICE DEPOT OFFICE SUPPLIES‐CHAIRS 310.99 65095 OFFICE DEPOT OFFICE SUPPLIES‐FILE JACKET 60.36 2240 POLICE RECORDS Total 371.35 2251 311 CENTER 64505 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 2251 311 CENTER Total 38.01 2255 OFFICE‐PROFESSIONAL STANDARDS 61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 123.90 2255 OFFICE‐PROFESSIONAL STANDARDS Total 123.90 2260 OFFICE OF ADMINISTRATION 62295 NICHOLSON, JANE TRAINING‐PEACE CIRCLE 150.00 62295 SPELLS, LOYCE MEALS‐RESTORATIVE JUSTICE TRAINER 60.00 62770 GATOR CHEF ICE DISPENSER 3,507.91 64545 COMCAST CABLE COMMUNICATION CHARGES 100.71 2260 OFFICE OF ADMINISTRATION Total 3,818.62 2270 TRAFFIC BUREAU 65125 WELLS, TIERNEY TOW REFUND 185.00 65125 WELLS, KEJUAN TOW REFUND 225.00 65125 GRANT, KEEGAN TOW REFUND 160.00 2270 TRAFFIC BUREAU Total 570.00 2305 FIRE MGT & SUPPORT 62518 FOX VALLEY FIRE & SAFETY ALARM SERVICES 110.75 62518 FOX VALLEY FIRE & SAFETY FIR ALARM REPAIR 518.45 62518 THYSSENKRUPP ELEVATOR ELEVATOR INSPECTION 605.87 64540 VERIZON WIRELESS COMMUNICATION CHARGES 152.04 65020 AIR ONE EQUIPMENT UNIFORMS 332.00 65020 IL DEPT OF PUBLIC HEALTH PPE GLOVES 589.50 65020 ON TIME EMBROIDERY, INC.UNIFORMS 1,724.89 65050 HASTINGS AIR‐ENERGY CONTROL EXHAUST REPAIR 839.95 65095 OFFICE DEPOT OFFICE SUPPLIES 254.33 2305 FIRE MGT & SUPPORT Total 5,127.78 2310 FIRE PREVENTION 62245 GENERATION COPY INC PRINTING 75.00 2310 FIRE PREVENTION Total 75.00 2315 FIRE SUPPRESSION 62295 UNIVERSITY OF ILLINOIS FIREFIGHTER TRAINING 660.00 62522 AIR ONE EQUIPMENT COMPRESSOR REPAIR 24.72 62522 AIR ONE EQUIPMENT HYDRO TESTING 379.50 62523 PAUL CONWAY SHIELDS TOOL REPAIR 90.00 62605 MABAS DIVISION III MABAS IL DUES 525.00 65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 952.12 65040 STATE CHEMICAL MFG CO.JANITORIAL SUPPLIES 90.00 65075 EMERGENCY MEDICAL PRODUCT EMS SUPPLIES 10.95 2315 FIRE SUPPRESSION Total 2,732.29 2116 of 820 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08/12/2014 2435 FOOD AND ENVIRONMENTAL HEALTH 62476 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 46.40 62476 OFFICE DEPOT OFFICE SUPPLIES 216.53 62477 LASSITER, ELIZABETH REIMBURSEMENT 174.98 62477 VERIZON WIRELESS COMMUNICATION CHARGES 178.74 64540 VERIZON WIRELESS COMMUNICATION CHARGES 60.06 2435 FOOD AND ENVIRONMENTAL HEALTH Total 676.71 2440 VITAL RECORDS 65095 MSF GRAPHICS, INC.DEATH CERTIFICATES 412.50 2440 VITAL RECORDS Total 412.50 2499 GENERAL ASSISTANCE 62210 ALLEGRA PRINT & IMAGING ENVELOPES 98.00 62210 MCGAW YMCA PARKING METER COLLECTIONS 1,534.18 62380 XEROX CORPORATION COPIER CHARGES 2,169.37 62490 PITNEY BOWES SERVICE FEE 30.93 62655 PITNEY BOWES LEASE PAYMENT 213.00 64575 XEROX CORPORATION COPIER CHARGES 693.95 2499 GENERAL ASSISTANCE Total 4,739.43 2605 DIRECTOR OF PUBLIC WORKS 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 2605 DIRECTOR OF PUBLIC WORKS Total 38.01 2610 MUNICIPAL SERVICE CENTER 65040 WAREHOUSE DIRECT INC.JANITORIAL SUPPLY 1,530.70 2610 MUNICIPAL SERVICE CENTER Total 1,530.70 2640 TRAF. SIG. & ST. LIGHT. MAINT 64006 LOIS ANDRUS ALLEY LIGHT REIMBURSEMENT 59.11 64008 MC SQUARED ENERGY UTILITIES ‐ JUNE 33.66 65070 ELCAST LIGHTING STREETLIGHT FIXTURE REPAIR 1,200.00 2640 TRAF. SIG. & ST. LIGHT. MAINT Total 1,292.77 2655 PARKS & FORESTRY MAINT. & OPER. 62385 HOLLOWAY, ROBERT REMOVAL OF ELM 1,480.00 2655 PARKS & FORESTRY MAINT. & OPER. Total 1,480.00 2665 STREETS AND SANITATION ADMINIS 64540 VERIZON WIRELESS COMMUNICATION CHARGES 380.10 2665 STREETS AND SANITATION ADMINIS Total 380.10 2670 STREET AND ALLEY MAINTENANCE 62415 G & L CONTRACTORS, INC DEBRIS HAULING 6,120.00 65055 ARROW ROAD CONSTRUCTION HOT ASPHALT MIX CONTRACT EXTENSION 1,830.92 65055 OZINGA CHICAGO RMC, INC.CONCRETE CONTRACT EXTENSION 2,396.00 65115 GRAINGER, INC., W.W.FOLDING STOP SIGN LOCKS 1,467.95 65115 TRAFFIC & PARKING CONTROL CO INC TAPCO‐YIELD TO FIRE VEHICLE SIGNS 7,756.60 65115 TRAFFIC CONTROL & PROTECTION, INC.TRAFFIC CONTROL 1,150.00 2670 STREET AND ALLEY MAINTENANCE Total 20,721.47 2677 FACILITIES 62225 MARK VEND COMPANY VENDING SERVICE 190.58 62509 SCHNEIDER ELECT. BUILDINGS AMERICA BUILDING AUTOMATION SERVICES 6,078.00 65050 USA MOBILITY WIRELESS, INC.COMMUNICATION CHARGES 33.52 65050 RAYNOR DOOR COMPANY OVERHEAD DOOR MAINTENANCE 89.60 65050 WAREHOUSE DIRECT INC.JANITORIAL SUPPLIES 621.20 65055 DALLIA FLOOR & WALL CO.SUPPLIES 319.62 65055 ENVIRONMENTAL SERVICES FIRM, INC.STAGE LIGHTING 200.00 2677 FACILITIES Total 7,532.52 3020 REC GENERAL SUPPORT 62490 BENNISONS BAKERIES VENDOR LINK REIMBURSEMENT 47.00 62490 MINT CREEK FARM VENDOR LINK REIMBURSEMENT 30.00 62490 JON FIRST VENDOR LINK REIMBURSEMENT 211.00 62490 TERESA'S FRUIT AND HERBS VENDOR LINK REIMBURSEMENT 43.00 62490 LAKE BREEZE ORGANICS VENDOR LINK REIMBURSEMENT 387.00 62490 LYON'S FARM VENDOR LINK REIMBURSEMENT 160.00 62490 HENRY'S FARM VENDOR LINK REIMBURSEMENT 545.00 62490 HEARTLAND MEATS VENDOR LINK REIMBURSEMENT 85.00 62490 K & K FARM'S VENDOR LINK REIMBURSEMENT 209.00 62490 ED GAST VENDOR LINK REIMBURSEMENT 132.00 62490 ELKO'S PRODUCE AND GREENHOUSE VENDOR LINK REIMBURSEMENT 47.00 62490 J.W. MORLOCK AND GIRLS VENDOR LINK REIMBURSEMENT 133.00 62490 BRUNKOW CHEESE VENDOR LINK REIMBURSEMENT 93.00 62490 GENEVA LAKES PRODUCE VENDOR LINK REIMBURSEMENT 33.00 62490 OLD TOWN OIL VENDOR LINK REIMBURSEMENT 30.00 62490 M AND D FARMS VENDOR LINK REIMBURSEMENT 104.00 62490 NOFFKE FAMILY FARM VENDOR LINK REIMBURSEMENT 148.00 62490 NICHOLS FARM & ORCHARD VENDOR LINK REIMBURSEMENT 220.00 62490 ZELDENRUST FARM VENDOR LINK REIMBURSEMENT 248.00 3117 of 820 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08/12/2014 62490 SEEDLING VENDOR LINK REIMBURSEMENT 109.00 62490 K.V. STOVER AND SON VENDOR LINK REIMBURSEMENT 270.00 62490 ORGANIC PASTURES VENDOR LINK REIMBURSEMENT 64.00 62490 SMITS FARMS VENDOR LINK REIMBURSEMENT 65.00 62490 GREEN ACRES VENDOR LINK REIMBURSEMENT 185.00 62490 RIVER VALLEY RANCH VENDOR LINK REIMBURSEMENT 253.00 62490 ENDLESS GREENS VENDOR LINK REIMBURSEMENT 35.00 62506 NORTHWESTERN UNIVERSITY WORK STUDY REIMBURSEMENT 180.00 65125 VERIZON WIRELESS COMMUNICATION CHARGES 418.11 3020 REC GENERAL SUPPORT Total 4,484.11 3025 PARK UTILITIES 64005 COMED UTILITIES ‐JUNE 2,962.20 64005 MC SQUARED ENERGY UTILITIES‐ JUNE 1,394.93 3025 PARK UTILITIES Total 4,357.13 3030 CROWN COMMUNITY CENTER 62505 GARY KANTOR INSTRUCTOR FOR MAGIC CLASS 98.00 62505 FONSECA MARTIAL ARTS MARTIAL ARTS INSTRUCTION 4,012.00 62507 POSITIVE CONNECTIONS, INC.BUS TO BRUNSWICK BOWL 275.00 62507 POSITIVE CONNECTIONS, INC.BUS TO CLARK STREET BEACH 99.00 62507 POSITIVE CONNECTIONS, INC.BUS TO EMILY OAKS CENTER 99.00 62507 POSITIVE CONNECTIONS, INC.BUS TO KOHLS MUSEUM 110.00 62507 POSITIVE CONNECTIONS, INC.BUS TO MCCORMICK CENTER 231.00 62507 POSITIVE CONNECTIONS, INC.BUS TO NOTEBAERT MUSEUM 209.00 62507 POSITIVE CONNECTIONS, INC.BUS TO ORBIT SKATE RINK 209.00 62507 POSITIVE CONNECTIONS, INC.BUS TO PUMP IT UP 88.00 62507 POSITIVE CONNECTIONS, INC.BUT TO NICKEL CITY 198.00 62507 BRUNSWICK ZONE NILES CAMP FIELD TRIP 88.00 64005 MC SQUARED ENERGY UTILITIES‐ JUNE 3,302.15 3030 CROWN COMMUNITY CENTER Total 9,018.15 3035 CHANDLER COMMUNITY CENTER 62506 NORTHWESTERN UNIVERSITY WORK STUDY STAFF 17.11 62507 CLASSIC BOWL PEE WEE SPORTS CAMP 96.00 62507 CLASSIC BOWL SPORTS CAMP FIELD TRIP 1,024.00 62507 NICKEL CITY SPORTS CAMP FIELD TRIP 214.00 62507 SKY HIGH SPORTS SPORTS CAMP FIELD TRIP 737.00 62507 POSITIVE CONNECTIONS, INC.AM BUS TO CLASSIC BOWL 121.00 62507 POSITIVE CONNECTIONS, INC.BUS TO BUNNY HUTCH GOLF 110.00 62507 POSITIVE CONNECTIONS, INC.BUS TO CLASSIC BOWL 209.00 62507 POSITIVE CONNECTIONS, INC.BUS TO LEGOLAND 242.00 62507 POSITIVE CONNECTIONS, INC.BUSS TRIP TO PUMP IT UP 121.00 62507 PUMP IT UP GLENVIEW SPORTS CAMP FIELD TRIP 392.00 64005 MC SQUARED ENERGY UTILITIES‐ JUNE 1,453.71 65040 LAPORT INC JANITORIAL SUPPLIES 273.79 65095 ILLINOIS PAPER COMPANY OFFICE PAPER 120.30 65095 OFFICE DEPOT OFFICE SUPPLIES 55.02 3035 CHANDLER COMMUNITY CENTER Total 5,185.93 3040 FLEETWOOD JOURDAIN COM CT 62225 STA‐KLEEN INC.OVEN & COOKING SURFACE CLEANING 39.00 62245 KOMPAN, INC.MAINTENANCE PART 175.20 62507 POSITIVE CONNECTIONS, INC.3 BUSES TO HAUNTED TRAILS 825.00 62507 POSITIVE CONNECTIONS, INC.CAMP TRIP TO NORTHEASTERN U 242.00 62507 POSITIVE CONNECTIONS, INC.TRIP TO CHICAGO STATE U 198.00 62507 POSITIVE CONNECTIONS, INC.TRIP TO ENCHANTED CASTLE 693.00 62507 POSITIVE CONNECTIONS, INC.TRIP TO ODYSSEY FUN WORLD 858.00 62507 POSITIVE CONNECTIONS, INC.TRIP TO ROCKFORD TRAINING CENTER 253.00 62510 EXTREME REACH, INC.PERFORMER SERVICES 284.73 62511 EXTREME REACH, INC.PERFORMER SERVICES 1,171.72 62518 ADT SECURITY SYSTEMS QUARTERLY SVC CHARGE 1,441.24 64005 MC SQUARED ENERGY UTILITIES‐ JUNE 3,622.36 65110 CINTAS CORPORATION #769 MAT CLEANING 163.04 3040 FLEETWOOD JOURDAIN COM CT Total 9,966.29 3045 FLEETWOOD/JOURDAIN THEATR 62210 QUARTET COPIES MOUNTING OF FJT POSTER ON FOAM BOARD 63.00 62210 QUARTET COPIES POSTERS FOR FJT PRODUCTIONS 63.00 62210 QUARTET COPIES PRINTING OF BOOKLETS FOR FJT GALA 489.20 62210 QUARTET COPIES PRINTING OF FJT GALA POST CARDS 42.00 62210 QUARTET COPIES PRINTING OF TICKETS FJT 17.51 62490 MORAN, MICHAEL SOUND DESIGN/ENGINEER FOR FJT CONCERTS 250.00 62490 KAISER‐AMARAL, SARAH SET DESIGN FOR FJT GEES BEND 200.00 62490 ROSENBERG, MARLENE PERFORMER & PROGRAMMING FOR FJT CONCERT 575.00 62490 JARED GOODING LIGHT DESIGN FOR FJT SUMMER SEASON 250.00 62511 MCNEIL, DANIEL PERFORMANCE AT JUNETEENTH EVENT 200.00 62511 METZLER, MAX PERFORMER IN FJT POP UP THEATRE 150.00 62511 KARA ROSEBOROUGH PRODUCTION OF JANET & BEAN STALK FJT 450.00 62511 JESSICA FORELLA STAGE MANAGERS FOR GEES BEND & SAMMY DAVIS J 900.00 62511 JUNEITHA SHAMBEE COSTME DESIGN & PERFORMER FJT PRODUCTION 250.00 65025 NOIR D'EBENE CHOCOLAT ET PATISSERIE CATERING FOR OPENING NIGHT SAMMY DAVIS JR. FJT 250.00 65110 POSITIVE CONNECTIONS, INC.TRIP TO NAVY PIER 198.00 3045 FLEETWOOD/JOURDAIN THEATR Total 4,347.71 4118 of 820 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08/12/2014 3050 RECREATION OUTREACH PROGRAM 62210 GENERATION COPY INC MUSE OF FIRE PROGRAMS 442.00 62210 HOME CITY ICE COMPANY ICE FOR SUMMER FOOD PROGRAM 685.00 62490 CLINTON WARE DJ FOR GOSPEL SKATE 2014 200.00 3050 RECREATION OUTREACH PROGRAM Total 1,327.00 3055 LEVY CENTER SENIOR SERVICES 62505 COMPUTER TRAINING & SUPPORT SVS.ONE ON ONE COMPUTER TRAINING 100.00 62505 CONNELLY'S ACADEMY TAE KWON DO INSTRUCTION 5,597.40 62509 CINTAS CORPORATION #769 CLEANING OF MATS 140.70 62511 COMCAST CABLE COMMUNICATION CHARGES 44.49 64005 MC SQUARED ENERGY UTILITIES ‐ JUNE 5,826.64 65095 OFFICE DEPOT OFFICE SUPPLIES 184.55 65110 MOBILE MINI, INC.TEMP STORAGE POD 111.58 3055 LEVY CENTER SENIOR SERVICES Total 12,005.36 3080 BEACHES 62490 SMITH MAINTENANCE COMPANY PARK RESTROOM CLEANING 5,333.33 64005 MC SQUARED ENERGY UTILITIES ‐ JUNE 174.71 65040 SUPERIOR INDUSTRIAL SUPPLY SUPPLIES FOR LAKEFRONT FACILITIES 355.68 65040 SUPERIOR INDUSTRIAL SUPPLY SUPPLIES FOR PARK RESTROOMS 979.04 65125 PHYSIO‐CONTROL, INC.AED REPLACEMENT PART 766.70 65125 WILMETTE HARBOR ASSOC.FUEL FOR AQUATIC CAMP BOAT 167.20 3080 BEACHES Total 7,776.66 3095 CROWN ICE RINK 62245 JORSON & CARLSON BLADE SHARPENING 35.49 62251 RMC, iNC.REPAIR OF ICE RINK COMPRESSOR SEAL 5,683.00 62375 JEAN'S GREENS, INC.PLANT SERVICE 100.00 62490 SCS PRODUCTIONS LIGHTING AND HEADSETS SPRING ICE SHOW 5,673.00 62507 POSITIVE CONNECTIONS, INC.2 BUSES TO BRUNSWICK BOWL 242.00 62507 POSITIVE CONNECTIONS, INC.2 BUSES TO GO BANANAS 352.00 62507 POSITIVE CONNECTIONS, INC.2 BUSES TO PUMP IT UP 308.00 62507 POSITIVE CONNECTIONS, INC.BUS TO BEACH 88.00 62507 POSITIVE CONNECTIONS, INC.BUS TO BRUNSWICK BOWL 132.00 62507 POSITIVE CONNECTIONS, INC.BUS TO ETHS 407.00 62507 POSITIVE CONNECTIONS, INC.BUS TO KOHL MUSEUM 121.00 62507 POSITIVE CONNECTIONS, INC.BUS X2 TO GO BANANAS 418.00 62507 BRUNSWICK ZONE NILES ROBERT CROWN FIELD TRIP 495.00 62507 PUMP IT UP GLENVIEW ROBERT CROWN FIELD TRIP 1,173.00 64005 MC SQUARED ENERGY UTILITIES ‐ JUNE 9,906.44 65040 LAPORT INC JANITORIAL SUPPLIES 856.85 65080 COCA‐COLA ENTERPRISES SODA FOR VENDING 259.20 65110 REVOLUTION, LLC SPRING ICE SHOW COSTUMES 4,837.87 3095 CROWN ICE RINK Total 31,087.85 3105 AQUATIC CAMP 65110 WILLIAM FOX BOAT NUMBER LABELS 50.00 65110 WILLIAM FOX SAIL BOAT REPAIRS 150.00 3105 AQUATIC CAMP Total 200.00 3110 TENNIS 62505 E‐TOWN TENNIS TENNIS INSTRUCTION 14,181.80 62506 NORTHWESTERN UNIVERSITY WORK STUDY STAFF 666.00 3110 TENNIS Total 14,847.80 3155 GOLF 62506 NORTHWESTERN UNIVERSITY WORK STUDY STAFF 1,000.00 3155 GOLF Total 1,000.00 3605 ECOLOGY CENTER 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 60.72 62495 ANDERSON PEST CONTROL PEST CONTROL SERVICES 62.19 64005 MC SQUARED ENERGY UTILITIES JUNE 478.69 64015 NICOR UTILITIES JUNE 491.47 65095 OFFICE DEPOT OFFICE SUPPLIES 144.80 3605 ECOLOGY CENTER Total 1,237.87 3610 ECO‐QUEST DAY CAMP 62507 POSITIVE CONNECTIONS, INC.2 BUSES ‐ LINCOLNWOOD TO LIGHTHOUSE BEACH 484.00 62507 POSITIVE CONNECTIONS, INC.LIGHTHOUSE TO GREEN TECHNOLOGY 165.00 62507 POSITIVE CONNECTIONS, INC.LIGHTHOUSE TO LOVELACE PARK 44.00 62507 POSITIVE CONNECTIONS, INC.LINCOLNWOOD TO LINCOLN PARK 440.00 62507 POSITIVE CONNECTIONS, INC.LINCOLNWOOD TO MITCHELL MUSEUM 88.00 62507 POSITIVE CONNECTIONS, INC.LOVELACE TO LITTLE RED SCHOOL HOUSE 220.00 65020 FITNESS WEAR, INC.SUMMER CAMP T‐SHIRTS 1,690.10 3610 ECO‐QUEST DAY CAMP Total 3,131.10 5119 of 820 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08/12/2014 3710 NOYES CULTURAL ARTS CENTER 64005 MC SQUARED ENERGY UTILITIES JUNE 1,927.01 3710 NOYES CULTURAL ARTS CENTER Total 1,927.01 3720 CULTURAL ARTS PROGRAMS 61062 KEVIN SPARKMON SECURITY DETAIL FOR ETHNIC FESTIVAL 405.00 62205 EVANSTON ROUNDTABLE LLC FULL PAGE AD FOR 7/17/14 EAF 735.00 62210 QUARTET COPIES EAF POSTERS 271.00 62210 QUARTET COPIES LAF POSTERS 175.50 62490 YOVOVICH, NOEL ONSITE JUDGE FOR LAF BEST IN CATEGORY 100.00 62490 MARGARET A. WEISS JUDGE FOR LAKESHORE FESTIVAL 100.00 62500 B&B PRODUCTIONS, INC SOUND SYSTEM AND AUDIO ENGINEER 1,800.00 62500 ACUTRAK SOLUTIONS SOUND FOR EHTNIC AND LAKESHORE FESTIVALS 5,022.00 62506 NORTHWESTERN UNIVERSITY WORK STUDY ‐ CULTURAL ARTS 739.05 62509 JANICE BROWN FACEPAINTOR LAKESHORE FESTIVAL 375.00 62509 LADEN, BLAIR FACEPAINTING FOR LAKESHORE FESTIVAL 375.00 62509 KRETCHMER, HAYLEY ASSISTANT IN FAMILY ACTIVTY AREA 150.00 62509 BARBARA ANN PERRY PERFORMING AT EAF FAAA 375.00 62509 BODHI TREE MEHNDI N. SANTIAGO MENDHI ARTIST CRAFT TENT 400.00 62509 CHARLES STEWART, JR.ASSIST WITH LAKESHORE FESTIVAL LAYOUT 150.00 62511 SONES DE MEXICO ENSEMBLE STARLIGHT EXTENSION DAY OF THE DEAD CONCERT 1,000.00 62511 PRIZE MUSIC PRODUCTIONS YEMI MARIE: STARLIGHT CONCERT 300.00 62511 GOOD STEWART PRODUCTIONS, LTD.STARLIGHT CONCERT JULY 29 HARBERT PARK 1,000.00 62511 EVANSTON ESCOLA DE SAMBA PERFORMANCE AT ETHNIC ARTS FESTIVAL 250.00 62515 HOUSE OF RENTAL SUPPLIE ENTHIC AND LAKESHORE FESTIVALS 5,795.33 62515 SERVICE SANITATION INC PORTABLE TOILETS LAKESHORE / ETHIC FESTIVALS 953.00 62515 SERVICE SANITATION INC TOILET RENTAL STARLIGHT CONCERTS 95.00 62515 AMERICAN MOBILE STAGING STAGE RENTAL ETHNIC ART FESTIVAL 3,400.00 65020 UNDERGROUND PRINTING ETHNIC & LAKESHORE FESTIVAL T‐SHIRTS 1,427.00 65095 OFFICE DEPOT OFFICE SUPPLIES 316.39 65110 MOBILE MINI, INC.TEMPORARY STORAGE SHED 522.85 65110 QUARTET COPIES POSTERS FOR ETHNIC FESTIVAL 91.33 3720 CULTURAL ARTS PROGRAMS Total 26,323.45 100 GENERAL FUND Total 360,665.66 150 PAYROLL FUND 150 PAYROLL 21630 THERESA L WHITTINGTON REFUND‐OVERPAYMENT INSURANCE 89.28 150 PAYROLL Total 89.28 150 PAYROLL FUND Total 89.28 175 GENERAL ASSISTANCE FUND 4605 GENERAL ASSISTANCE ADMIN 64573 ACCESS COMMUNITY HEALTH NETWORK GENERAL ASSISTANCE 281.01 64573 LABORATORY CORPORATION OF AMERICA GENERAL ASSISTANCE 510.20 64573 ERIE FAMILY HEALTH CENTER, INC.GENERAL ASSISTANCE 45.79 64575 NORTHSHORE UNIVERSITY HEALTH SYSTEM GENERAL ASSISTANCE 254.54 64578 BEHAVIORAL SERVICES CENTER GENERAL ASSISTANCE 2,832.13 64578 PRESENCE BEHAVIORAL HEALTH GENERAL ASSISTANCE 150.07 64584 NEW ALBERTSONS INC.EMERG.ASST.FOOD.PRGM 1,152.30 4605 GENERAL ASSISTANCE ADMIN Total 5,226.04 175 GENERAL ASSISTANCE FUND Total 5,226.04 215 CDBG FUND 5170 PUBLIC IMPROVEMENTS 63106 RIDGEVILLE PARK DISTRICT RENOVATION OF REBA PARK 4,600.00 5170 PUBLIC IMPROVEMENTS Total 4,600.00 5240 PUBLIC SERVICES 53120 MEALS AT HOME FOOD FOR SENIORS 7,000.00 62930 GIRL SCOUTS OF GREATER CHICAGO HEALTHY LIVING INITIATIVE 2,150.00 62935 JAMES B. MORAN CENTER FOR YOUTH ADVOCACY LEGAL/SOCIAL WORK 14,000.00 62940 LEGAL ASSISTANCE FOUNDATION OF CHICAGO EVANSTON LEGAL SERVICES 3,000.00 62945 YOUTH JOB CENTER OF EVANSTON YOUTH EMPLOYMENT INITIATIVE 12,500.00 62954 HOUSING OPTIONS FOR THE MENTALLY ILL I‐WORK PROGRAM 10,000.00 62955 EVANSTON NORTHSHORE YWCA YWCA DOMESTIC VIOLENCE SERVICES 10,250.00 62960 INTERFAITH ACTION OF EVANSTON EMPLOYMENT COUNSELING PROGRAM 1,200.00 62980 NORTH SHORE SENIOR CENTER CASE MANAGEMENT SERVICES 7,500.00 62985 FAMILY FOCUS INC.FUTURE FOCUS YOUTH PROGRAM 10,000.00 62985 OPEN COMMUNITIES HOMESHARING PROGRAM 5,500.00 63072 EVANSTON SCHOLARS COLLEGE READINESS PROGRAM 2,150.00 63125 OPEN STUDIO PROJECT ART & ACTION PROGRAM 2,000.00 5240 PUBLIC SERVICES Total 87,250.00 215 CDBG FUND Total 91,850.00 6120 of 820 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08/12/2014 220 CDBG LOAN FUND 5280 CD LOAN 65535 A&B ENVIRONMENTAL CONSTRUCTION INC. WINDOW TREATMENT 1,350.00 5280 CD LOAN Total 1,350.00 5285 MULTI FAM REHAB PROGRAM 65535 FLADER PLUMBING & HEATING FURNACE INSPECTION 14,771.00 5285 MULTI FAM REHAB PROGRAM Total 14,771.00 220 CDBG LOAN FUND Total 16,121.00 225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 62995 NYDEN, JOHANNA REIMBURSEMENT 181.15 5300 ECON. DEVELOPMENT FUND Total 181.15 225 ECONOMIC DEVELOPMENT FUND Total 181.15 240 HOME FUND 5430 HOME FUND 62360 CAFHA CHICAGO AREA FAIR HOUSING ALLIANCE MEMBERSHIP FEES 200.00 65535 CONNECTIONS FOR THE HOMELESS TBRA HOME PROGRAM 23,066.04 65535 JUST BUILDERS INC.HOUSING OPTIONS SCATTERED SITE REHAB 88,517.81 65535 BRIN NSP LLC ENVIRONMENTAL CLEAN UP 2,500.00 5430 HOME FUND Total 114,283.85 240 HOME FUND Total 114,283.85 320 DEBT SERVICE FUND 5706 2006B BONDS 62350 WELLS FARGO BANK ADMINISTRATION CHARGES 250.00 5706 2006B BONDS Total 250.00 5713 2011 A BONDS 62350 WELLS FARGO BANK ADMINISTRATION CHARGES 525.00 5713 2011 A BONDS Total 525.00 320 DEBT SERVICE FUND Total 775.00 330 HOWARD‐RIDGE TIF FUND 5860 HOWARD RIDGE TIF 64015 NICOR UTILITIES JUNE 65.34 5860 HOWARD RIDGE TIF Total 65.34 330 HOWARD‐RIDGE TIF FUND Total 65.34 415 CAPITAL IMPROVEMENTS FUND 4150 CAPITAL PROJECTS 415663 62135 ALTUS WORKS, INC.NOYES CHIMNRY & PROJECT 1,749.00 415857 62150 A LAMP CONCRETE CONTRACTORS, INC.A.LAMP STREET RESURFACING CHANGE #3 117,728.76 415414 65502 STEINER ELECTRIC CO.ARRINGTON LAKEFRONT LAGOON ‐ LIGHTING MATERI 232.84 415414 65502 STEINER ELECTRIC CO.ARRINGTON LAKEFRONT LAGOON ‐ LIGHTING MATERI 8,252.64 416447 65515 DELL COMPUTER CORP.3 DESKTOPS 1 LAPTOP FOR AUTO CAD ENG 4,099.62 415857 65515 GSG MATERIAL TESTING MATERIAL TESTING‐VARIOUS LOCATIONS 5,860.00 415871 65515 STANLEY CONSULTANTS INC.SHERIDAN ROAD SIGNAL PROJECT 1,060.34 415937 65515 SHERWIN INDUSTRIES PEDESTRIAN CROSSING FLAGS 718.75 415921 65515 IMS INFRASTRUCTURE MANAGEMENT SERVICES PAVEMENT EVALUATION 20,332.88 416442 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD. SHERIDAN RD CHICAGO ANALYSIS 78,567.88 415857 65515 A LAMP CONCRETE CONTRACTORS, INC.A LAMP‐CIP 3 166,163.61 415857 65515 A LAMP CONCRETE CONTRACTORS, INC.WATER REPLACEMENT AND STREET RESURFACING 23,644.99 415857 65515 A LAMP CONCRETE CONTRACTORS, INC.SHERMAN AVE STREETSCAPE 60,974.10 415938 65515 ALFRED BENESCH & COMPANY BRIDGE ST. BRIDGE PROJECT 10,720.27 4150 CAPITAL PROJECTS Total 500,105.68 415 CAPITAL IMPROVEMENTS FUND Total 500,105.68 420 SPECIAL ASSESSMENT FUND 6365 SPECIAL ASSESSMENT 66042 COOK COUNTY RECORDER OF DEEDS PROPERTY RECORDING 120.00 6365 SPECIAL ASSESSMENT Total 120.00 420 SPECIAL ASSESSMENT FUND Total 120.00 7121 of 820 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08/12/2014 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 53445 SHEN , JING PARKING LOT REFUND ‐ GAVE UP SPACE 76.00 62280 FEDERAL EXPRESS CORP.SHIPPING CHARGES 20.20 62431 GARDA CASH LOGISTICS EXCESS TIME AND ITEM CHARGES 4.64 65515 NEW WORLD SYSTEMS CONSULTING SERVICES 3,074.53 68205 VERIZON WIRELESS COMMUNICATION CHARGES 76.04 7005 PARKING SYSTEM MGT Total 3,251.41 7015 PARKING LOTS & METERS 62245 TOTAL PARKING SOLUTIONS, INC.RECEIPT PAPER FOR PARKING TERMINALS 339.00 62375 CTA MONTHLY RENT BENSON‐CHURCH TO UNIVERSITY 990.00 7015 PARKING LOTS & METERS Total 1,329.00 7025 CHURCH STREET GARAGE 53515 AMERICAN MASSAGE THERAPY ASSOC.ACCESS CARD REFUND 25.00 53515 FREDA, ELIZABETH ACCESS CARD REFUND 25.00 53515 GEDALIA , ALEXANDER ACCESS CARD REFUND 25.00 53515 GEIS, JOHN ACCESS CARD REFUND 25.00 53515 GRAY, GABRIELLE ACCESS CARD REFUND 25.00 53515 HARNER, BEN ACCESS CARD REFUND 25.00 53515 HYMAN, ANDREW ACCESS CARD REFUND 25.00 53515 LAMOURE, KARA ACCESS CARD REFUND 25.00 53515 LEOPOLD, WENDY ACCESS CARD REFUND 50.00 53515 JASENK0, MAHIC ACCESS CARD REFUND 100.00 53515 MENESHIAN, SEVAN ACCESS CARD REFUND 25.00 53515 C/O FOX WENDY MUSTO ACCESS CARD REFUND 25.00 53515 SMITH, GENIE ACCESS CARD REFUND 25.00 53515 SMITH, MAGGIE ACCESS CARD REFUND 25.00 53515 TORGERSON, AMANDA ACCESS CARD REFUND 25.00 62509 REVCON TECHNOLOGIES, INC.GARAGE MONITORING SYSTEM MAINTENANCE 1,590.00 62509 DATAPARK USA, INC.PARKING MAINTENANCE SERVICES 1,000.00 64005 MC SQUARED ENERGY UTILITIES ‐ JUNE 2,561.15 65050 DEPENDABLE FIRE EQUIPMENT INC.ANNUAL FIRE EXTINGUISHER INSPECTION 71.00 7025 CHURCH STREET GARAGE Total 5,697.15 7036 SHERMAN GARAGE 53515 ADLER, MARLENE ACCESS CARD REFUND 25.00 53515 ANTONIO, NENE ACCESS CARD REFUND 25.00 53515 ASK, JEFF ACCESS CARD REFUND 25.00 53515 BYAMBATSOGT, ANLCHMAA ACCESS CARD REFUND 25.00 53515 CASTILLO, MARGARITE ACCESS CARD REFUND 25.00 53515 CHURCHARD, RACHAEL ACCESS CARD REFUND 25.00 53515 COOK, ALEXANDER ACCESS CARD REFUND 25.00 53515 CORSIGLIA, LUKE ACCESS CARD REFUND 25.00 53515 CZERNIAK, STEVE ACCESS CARD REFUND 25.00 53515 DOVAN, EMILY ACCESS CARD REFUND 25.00 53515 FELSHMAN, TRACY ACCESS CARD REFUND 25.00 53515 FISHER, CRAIG ACCESS CARD REFUND 25.00 53515 GAUMOND, TAMARA ACCESS CARD REFUND 25.00 53515 GIANNAKOPOULS, CATHERINE ACCESS CARD REFUND 25.00 53515 GIBBONS, JEAN ACCESS CARD REFUND 25.00 53515 GUO, QING ACCESS CARD REFUND 25.00 53515 HARRISON, DEIDRE ACCESS CARD REFUND 25.00 53515 KAY, CHRISHNA ACCESS CARD REFUND 25.00 53515 KITTREDGE, THOMAS ACCESS CARD REFUND 25.00 53515 LAWAL, BARBARA ACCESS CARD REFUND 25.00 53515 LURIE, MATTHEW ACCESS CARD REFUND 25.00 53515 MCKIEMAN, ELIZABETH ACCESS CARD REFUND 25.00 53515 METCALF, PATRICK ACCESS CARD REFUND 25.00 53515 NITSCH, KRISTIAN ACCESS CARD REFUND 25.00 53515 PLATH, ANDREW ACCESS CARD REFUND 25.00 53515 PUTARJUNAN, VINODH ACCESS CARD REFUND 25.00 53515 RIDDELL, KATIE ACCESS CARD REFUND 25.00 53515 HEATHER VAN DUYS ACCESS CARD REFUND 25.00 53515 WHALEN, ANDY ACCESS CARD REFUND 25.00 53515 PIERCE, ANNE ACCESS CARD REFUND 25.00 53515 CLAUDIA PALACIOS ACCESS CARD REFUND 25.00 62509 REVCON TECHNOLOGIES, INC.GARAGE MONITORING SYSTEM MAINTENANCE 4,506.00 62509 DATAPARK USA, INC.PARKING MAINTENANCE SERVICES 2,550.00 62660 INLAND AMERICAN RETAIL MANAGEMENT LLC MAINTENANCE 7,016.41 64005 MC SQUARED ENERGY UTILITIES ‐ JUNE 4,939.68 65050 DEPENDABLE FIRE EQUIPMENT INC.ANNUAL FIRE EXTINGUISHER INSPECTION 594.30 7036 SHERMAN GARAGE Total 20,381.39 7037 MAPLE GARAGE 53515 VITTENSON, RICHARD ACCESS CARD DEPOSIT REFUND 25.00 53515 ANTONIAN, KRISTINE ACCESS CARD DEPOSIT REFUND 25.00 53515 BERNARD, ANDRE ACCESS CARD DEPOSIT REFUND 25.00 53515 CONKEY, CHERYL ACCESS CARD DEPOSIT REFUND 25.00 53515 EVANSTON COMMUNITY FDN ACCESS CARD DEPOSIT REFUND 25.00 53515 FAGAN, LILA ACCESS CARD DEPOSIT REFUND 25.00 53515 GRUNDY, JACK ACCESS CARD DEPOSIT REFUND 25.00 53515 MCGAW YMCA (MICHAEL KURTZ)ACCESS CARD DEPOSIT REFUND 25.00 53515 MALDONADO, FRANCISCO ACCESS CARD DEPOSIT REFUND 25.00 53515 MANOLAS, KASIA ACCESS CARD DEPOSIT REFUND 25.00 53515 MICHELS, KRISTI ACCESS CARD DEPOSIT REFUND 25.00 8122 of 820 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08/12/2014 53515 MINARIK, AMANDA ACCESS CARD DEPOSIT REFUND 25.00 53515 MIOTON, CHRIS ACCESS CARD DEPOSIT REFUND 25.00 53515 FIRST NORTHERN CREDIT UNION ACCESS CARD DEPOSIT REFUND 25.00 53515 NEBOULK, RACHEL ACCESS CARD DEPOSIT REFUND 25.00 53515 SAWHNEY , RAHUL ACCESS CARD DEPOSIT REFUND 25.00 53515 SCHREMENTI, LAUREL ACCESS CARD DEPOSIT REFUND 25.00 53515 SHANKLAND, JESSICA ACCESS CARD DEPOSIT REFUND 25.00 53515 TARDI, NICHELE ACCESS CARD DEPOSIT REFUND 25.00 62509 REVCON TECHNOLOGIES, INC.GARAGE MONITORING SYSTEM MAINTENANCE 3,021.60 62509 DATAPARK USA, INC.PARKING MAINTENANCE SERVICES 2,000.00 64005 MC SQUARED ENERGY UTILITIES ‐ JUNE 6,237.19 7037 MAPLE GARAGE Total 11,733.79 505 PARKING SYSTEM FUND Total 42,392.74 510 WATER FUND 510 WATER REFUNDS 22700 PATTI FURMAN INC.OVERPAYMENT OF WATER ACCOUNT # 2212470‐02 98.57 22700 LEWIS, ELISE OVERPAYMENT OF WATER ACCOUNT #1131670‐00 66.35 22700 BYERS, GREGORY ALLEN OVERPAYMENT OF WATER ACCOUNT # 1160050‐02 134.09 22700 IRWIN, SCOTT OVERPAYMENT OF WATER ACCOUNT # 1161550‐02 68.59 22700 MCLAUGHLIN, RYAN OVERPAYMENT OF WATER ACCOUNT # 1180946‐03 136.99 22700 PANCOST, MICHAEL OVERPAYMENT OF WATER ACCOUNT # 2212460‐01 402.33 22700 SMITH, VERNON OVERPAYMENT OF WATER ACCOUNT # 2252920‐00 31.00 22700 VISHAL BHAMMER BROTSCHUL POTT LLC OVERPAYMENT OF WATER ACCOUNT # 2270580‐02 107.16 22700 KALMES, KELLY OVERPAYMENT OF WATER ACCOUNT # 3312340‐00 42.67 22700 ADAMSON, JOHN OVERPAYMENT OF WATER ACCOUNT # 3350730‐06 9.23 22700 SHANE MEEHAN & LISA SHIVES OVERPAYMENT OF WATER ACCOUNT # 3370150‐01 68.94 22700 HEIDI & STEVEN JONES OVERPAYMENT OF WATER ACCOUNT # 3380710‐01 104.11 22700 EDWARDS, KATE OVERPAYMENT OF WATER ACCOUNT # 4462870‐01 86.35 22700 SCHERMERHORN & CO OVERPAYMENT OF WATER ACCOUNT # 4493160‐01 42.67 22700 MONTOYA, JESUS OVERPAYMENT OF WATER ACCOUNT # 4494900‐01 74.51 22700 PRIVATE VENTURES, INC OVERPAYMENT OF WATER ACCOUNT # 4494900‐01 115.58 22700 ZILLIAC, GEORGE OVERPAYMENT OF WATER ACCOUNT # 6621940‐00 62.67 22700 CARLSON, JAMES OVERPAYMENT OF WATER ACCOUNT # 6640450‐04 62.67 22700 GRANDVIEW CAPITAL LLC OVERPAYMENT OF WATER ACCOUNT # 6640450‐04 62.67 22700 MERCER, THOMAS OVERPAYMENT OF WATER ACCOUNT # 04494220‐00 203.06 22700 MABWA, NASUTSA OVERPAYMENT OF WATER ACCOUNT # 01180660‐02 49.47 22700 913 FOREST AV LCC C/O J CIACCIO OVERPAYMENT OF WATER ACCOUNT # 4420850‐04 319.23 22700 BRIN NSP LLC OVERPAYMENT OF WATER ACCOUNT # 1130381‐03 62.67 510 WATER REFUNDS Total 2,411.58 7100 WATER GENERAL SUPPORT 56145 CHICAGOLAND PAVING CONTRACTORS, INC. FIRE HYDRANT DEPOSIT REFUND 1,300.00 62295 WEST SHORE WATER PRODUCERS ASSOC.REGISTISTRATION FOR WSWPA 315.00 62295 DAVID HARRIS REIMBURSEMENT 45.51 65095 OFFICE DEPOT OFFICE SUPPLIES 291.32 7100 WATER GENERAL SUPPORT Total 1,951.83 7105 PUMPING 64005 COMED UTILITIES ‐ JUNE 18.44 64005 MC SQUARED ENERGY UTILITIES ‐ JUNE 50,362.68 64015 NICOR UTILITIES ‐ MAY 37.08 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02 7105 PUMPING Total 50,494.22 7110 FILTRATION 62465 UNDERWRITERS LABORATORIES INC.LABORTORY TESTINGS 1,000.00 62465 UNDERWRITERS LABORATORIES INC.LABORTORY TESTINGS 78.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02 65015 CARUS PHOSPHATES, INC.BLENDED ORTHO‐POLYPHOSPHATE 17,960.00 65015 KEY CHEMICAL, INC.HYDROFLUOSILIC ACID (PER SPEC)24,157.11 65070 ENERSYS DELAWARE INC.UPS BATTERY 13,426.80 65085 FONDRIEST ENVIRONMENTAL, INC SIGMA SD900 PORTABLE SAMPLING SYSTEM 3,475.66 65085 ENERSYS DELAWARE INC.UPS BATTERY 277.43 7110 FILTRATION Total 60,451.02 7115 DISTRIBUTION 62210 ON TRACK FULFILLMENT INC.PRINTING 190.00 62275 ON TRACK FULFILLMENT INC.PRINTING 34.68 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02 65055 ZIEBELL WATER SERVICE PRODUCTS INC CUT IN & DOU SLEEVES 4,055.00 7115 DISTRIBUTION Total 4,355.70 7120 WATER METER MAINTENANCE 64540 VERIZON WIRELESS COMMUNICATION CHARGES 227.48 7120 WATER METER MAINTENANCE Total 227.48 7130 WATER CAPITAL OUTLAY 65702 HI‐VIZ, INC.TRAFFIC WARNING SIGNS 12,786.96 7130 WATER CAPITAL OUTLAY Total 12,786.96 510 WATER FUND Total 132,678.79 9123 of 820 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08/12/2014 513 WATER DEPR IMPRV & EXTENSION FUND 7330 WATER FUND DEP, IMP, EXT 733101 65515 WATER RESOURCES AMI SYSTEM 15,693.05 733086 65515 A LAMP CONCRETE CONTRACTORS, INC.WATER REPLACEMENT AND STREET RESURFACING 301,278.99 7330 WATER FUND DEP, IMP, EXT Total 316,972.04 513 WATER DEPR IMPRV & EXTENSION FUND Total 316,972.04 515 SEWER FUND 7400 SEWER MAINTENANCE 62415 G & L CONTRACTORS, INC DEBRIS HAULING 4,000.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 7400 SEWER MAINTENANCE Total 4,038.01 7420 SEWER IMPROVEMENTS 65515 INSITUFORM TECHNOLOGIES SEWER REHAB CONTRACT A (14‐12)148,143.33 65515 A LAMP CONCRETE CONTRACTORS, INC.WATER REPLACEMENT AND STREET RESURFACING 1,198.32 7402 SEWER IMPROVEMENTS Total 149,341.65 515 SEWER FUND Total 153,379.66 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 7705 GENERAL SUPPORT Total 38.01 7710 MAJOR MAINTENANCE 62355 CINTAS #22 WEEKLY UNIFORM LAUNDRY 288.96 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 364.56 65035 PALATINE OIL COMPANY, INC FUEL PURCHASES 22,806.14 65060 ALLTECH AUTO INC.BODY WORK #301 1,452.66 65060 ALLTECH AUTO INC.BUMPER REPAIR 500.00 65060 CUMBERLAND SERVICENTER AIR SEAT‐VALVE 57.74 65060 CUMBERLAND SERVICENTER SWITCH 149.98 65060 DOUGLAS TRUCK PARTS 7‐WAY RV TO 6‐WAY ROUND ADA 7.10 65060 DOUGLAS TRUCK PARTS LIGHT 46.86 65060 GROVER WELDING COMPANY DUMPSTER REPAIR 100.75 65060 GROVER WELDING COMPANY STEEL PLATE 53.75 65060 GROVER WELDING COMPANY WELD REPAIR #917 265.19 65060 CHICAGO HARLEY‐DAVIDSON 1000 MILE CHECKUP #6 390.75 65060 CHICAGO HARLEY‐DAVIDSON 1000 MILE CHECKUP #9 390.75 65060 CHICAGO HARLEY‐DAVIDSON 1000 MILE TUNE UP #10 433.56 65060 CHICAGO HARLEY‐DAVIDSON 1000 MILE TUNE UP #3 422.58 65060 CHICAGO HARLEY‐DAVIDSON 1000 MILE TUNE UP #5 390.75 65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING & SIRENS #52 603.85 65060 HAVEY COMMUNICATIONS INC.UNITROL REPAIR 222.45 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO AA WORKHOLIC BATTERY 55.58 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERY 174.64 65060 LEACH ENTERPRISES, INC.BARREL WASHER SOLVENT 218.00 65060 LEACH ENTERPRISES, INC.BRAKE DRYER 142.58 65060 MCMASTER CARR CASTER RIGID 43.14 65060 MONROE TRUCK EQUIPMENT RED ROCKER MOTEC 16.07 65060 MONROE TRUCK EQUIPMENT RED ROCKER SWITCH 52.35 65060 MONROE TRUCK EQUIPMENT VALVE SOLENOID 264.84 65060 NORTH SHORE TOWING CLEAN UP #57 15.00 65060 NORTH SHORE TOWING PULL OUT #503 120.00 65060 NORTH SHORE TOWING TIRE CHANGE #60 50.00 65060 NORTH SHORE TOWING TOW FROM CHI TO FLEET #350 105.50 65060 NORTH SHORE TOWING TOW TO GLENVIEW #428 155.00 65060 NORTH SHORE TOWING TOW TO GMF #514 175.00 65060 NORTH SHORE TOWING TOW TO GMF #569 95.00 65060 NORTH SHORE TOWING WINCH 122.00 65060 STANDARD EQUIPMENT COMPANY CAMERA KIT 472.50 65060 STANDARD EQUIPMENT COMPANY CHAIR AND SPROCKET 84.07 65060 WEST SIDE TRACTOR ENG TEMP SENSOR #609 47.04 65060 WEST SIDE TRACTOR PINS FOR ARM #955 878.96 65060 WEST SIDE TRACTOR REPAIR MANUALS #955 791.72 65060 WHOLESALE DIRECT INC LED LIGHTING #34 50.38 65060 INLAND POWER GROUP FILTERS 198.55 65060 P & G KEENE ELECTRICAL STARTER #321 326.80 65060 GLOBAL EMERGENCY PRODUCTS, INC.CREDIT MEMO (248.50) 65060 GLOBAL EMERGENCY PRODUCTS, INC.EVAPORATOR COFL 201.46 65060 GLOBAL EMERGENCY PRODUCTS, INC.HARDWARE 81.31 65060 GLOBAL EMERGENCY PRODUCTS, INC.SWITCH ROCK 118.14 65060 GLOBAL EMERGENCY PRODUCTS, INC.VINYL KNOB 41.99 65060 SPEX HAND WASH CAR WASH 697.00 65060 FULL THROTTLE MARINE, INC.FLOOR REPLACEMENT #436 8,467.41 65060 FULL THROTTLE MARINE, INC.OIL CHANGE #445 169.93 65060 FULL THROTTLE MARINE, INC.PMA ASAIN #445 169.93 65060 FULL THROTTLE MARINE, INC.PROP REPLACEMENT #436 536.95 65060 A & A TRANSMISSION CORP.TRANS REPAIR TO EPD#25 INV#903 2,707.82 65060 CARQUEST EVANSTON AIR FILTER 73.67 65060 CARQUEST EVANSTON AIR FILTERS 168.39 10124 of 820 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08/12/2014 65060 CARQUEST EVANSTON BELT #451 40.63 65060 CARQUEST EVANSTON BRAKE FLUID QUART 133.32 65060 CARQUEST EVANSTON BRAKE JOB #250 294.95 65060 CARQUEST EVANSTON CABIN AIR FILTER 38.90 65060 CARQUEST EVANSTON COOLANT FILTER 70.72 65060 CARQUEST EVANSTON CREDIT MEMO (57.00) 65060 CARQUEST EVANSTON FILTERS 133.53 65060 CARQUEST EVANSTON HARMONIC BALANCER 37.83 65060 CARQUEST EVANSTON HOSE CLAMPS 7.40 65060 CARQUEST EVANSTON NUD FITTINGS 154.88 65060 CARQUEST EVANSTON PROTECTANT 84.84 65060 CARQUEST EVANSTON PVC SPLIT LOOM 27.50 65060 CARQUEST EVANSTON RACK N PINION #164 292.17 65060 CARQUEST EVANSTON RELAY ACCESSORY 20.28 65060 CARQUEST EVANSTON TRANS FILTERS 19.40 65060 GOLF MILL FORD BALANCER PULLEY 22.84 65060 GOLF MILL FORD BRAKE ROTORS #638 672.58 65060 GOLF MILL FORD CREDIT MEMO (560.22) 65060 GOLF MILL FORD EGR VALVE REPLACE #569 1,145.86 65060 GOLF MILL FORD FUEL INJECTOR #569 676.67 65060 GOLF MILL FORD FUEL PUMP REPLACE #514 3,743.92 65060 GOLF MILL FORD SENSOR 41.24 65060 SUBURBAN ACCENTS, INC.LOGOS 232.00 65060 ORLANDO AUTO TOP WINDSHIELD 200.00 65060 ADVANCED PROCLEAN INC.POWER WASHING EQUIPMENT 736.65 65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTERS #668 35.49 65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL FILTER 51.27 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC CUSHION #598 279.50 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC OIL PRESSURE SENSOR #623 123.18 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC TENSIONER 224.91 65060 MILLER HYDRAULIC SERVICE, INC.HYD PUMP #717 751.94 65065 WENTWORTH TIRE SERVICE FLAT REPAIR 126.00 65065 WENTWORTH TIRE SERVICE NEW TIRE #680 1,583.69 65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASES 1,153.69 65065 WENTWORTH TIRE SERVICE TIRE REPAIR 119.00 65065 WENTWORTH TIRE SERVICE TIRE REPAIR # 311 167.00 65065 WENTWORTH TIRE SERVICE TIRE REPAIR #311 85.00 65065 WENTWORTH TIRE SERVICE TIRE REPAIR #680 234.00 65085 LAWIER, JOHN TOOL ALLOWANCE 800.00 65085 KOCOL, WOJCIECH TOOL ALLOWANCE 800.00 7710 MAJOR MAINTENANCE Total 61,534.16 600 FLEET SERVICES FUND Total 61,572.17 601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 65550 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING & SIRENS #52 603.85 7780 VEHICLE REPLACEMENTS Total 603.85 601 EQUIPMENT REPLACEMENT FUND Total 603.85 605 INSURANCE FUND 7801 EMPLOYEE BENEFITS 66050 HSA BANK, A DIVISION OF WEBSTER BANK N.A MONTHLY ACCOUNTS FEE 19.25 66054 SENIORS CHOICE MEDICAL PREMIUM 1,955.79 7801 EMPLOYEE BENEFITS Total 1,975.04 605 INSURANCE FUND Total 1,975.04 Grand Total 1,799,057.29 11125 of 820 CITY OF EVANSTON BILLS LIST PERIOD ENDING 08/12/2014 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT C D LOAN 5285.65535 ECO GREENERGY PROPERTIES, LLC MATERIAL AND LABOR 26,995.00 26,995.00 EMERGENCY TELEPHONE 5150.64540 NEXTEL COMMUNICATION CHARGES-JUNE, 2014 1,982.92 1,982.92 FLEET 7705.64540 NEXTEL COMMUNICATION CHARGES-JUNE, 2014 190.47 190.47 GENERAL 1505.64540 A T & T COMMUNICATION CHARGES-JULY, 2014 332.55 3050.65110 COMCAST CABLE CABLE SERVICE-MASON PARK 312.74 3045.62511 EXTREME REACH PERFORMER SERVICES 200.00 100.21680 ILLINOIS PAPER COMPANY COPY PAPER-CIVIC CENTER 3,352.00 VARIOUS NEXTEL COMMUNICATION CHARGES-JUNE, 2014 7,934.27 100.21680 RTA/CTA BENEFIT CARDS RTA TRANSIT BENEFIT RELOAD 1,863.75 100.21705 VARIOUS RECTRAC REFUNDS 1,068.05 2315.53675 VARIOUS AMBULANCE REFUNDS 1,532.98 16,596.34 HOME 5440.65535 US DEP. OF HOUSING & URBAN DEV. HUD REIMB.1109 DARROW 15,770.00 15,770.00 INSURANCE VARIOUS VARIOUS WORKERS COMP 13,724.02 VARIOUS VARIOUS CASUALTY LOSS 65,625.49 VARIOUS VARIOUS WORKERS COMP 12,659.80 VARIOUS IPBC HEALTH INSURANCE PREMIUM 1,069,810.40 1,161,819.71 PARKING 7005.64540 NEXTEL COMMUNICATION CHARGES-JUNE, 2014 210.38 210.38 SEWER 7620.68305 IEPA LOAN DISBURSEMENT SEWER FUND 164,784.38 7565.68305 IEPA LOAN DISBURSEMENT SEWER FUND 180,453.35 7400.64540 NEXTEL COMMUNICATION CHARGES-JUNE, 2014 225.69 345,463.42 WATER VARIOUS NEXTEL COMMUNICATION CHARGES-JUNE, 2014 995.88 995.88 VARIOUS VARIOUS BANK OF AMERICA PURCHASING CARDS-JUNE, 2014 165,312.16 VARIOUS TWIN EAGLE NATURAL GAS-JUNE, 2014 8,204.13 173,516.29 1,743,540.41 Grand Total 3,542,597.70 PREPARED BY DATE APPROVED BY DATE 12126 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTERGFS MKTPLC #1915 $ 27.25 06/13/201464505 TELECOMMUNICATIONS CARRIER LINE CHSNACKS FOR 2 311 TRAINING CLASSES.311 CENTERSNAPENGAGE CHAT $ 49.00 06/16/201464505 TELECOMMUNICATIONS CARRIER LINE CHMONTHLY CHARGE FOR 311 LIVE CHAT FEATURE.ADMN SVCS / ADMINSEARS.COM 9300 $ 269.92 06/02/2014 65125 OTHER COMMODITIESOFFICE EQUIPMENTADMN SVCS / ADMINSEARS.COM 9300 $ (269.92) 06/09/2014 65125 OTHER COMMODITIESOFFICE EQUIPMENTADMN SVCS / ADMINEBS $ 202.00 06/10/2014 62360 MEMBERSHIP DUESILCMA RENEWAL - MARTIN LYONSADMN SVCS / ADMINSAMS CLUB #6444 $ 80.43 06/30/2014 65025 FOODBREAKFAST FOR NEW WORLD HR/PAYROLL GO LIVEADMN SVCS / FINANCETRIBUNE MEDIA GROUP $ 2,204.00 06/11/2014 65515 OTHER IMPROVEMENTSAD NOTICE BID 14-46 LARGE DIAMETER SEWER REHABILITATION - CLEVELAND STREET; PROJECT 742515 LARGE DIAMETER SEWER REHABADMN SVCS / FINANCESUN TIMES ADV $ 84.80 06/16/2014 62205 ADVERTISINGRFP 14-36 TRACTOR DRAWN 100' AERIAL LADDER TRUCK AD NOTICEADMN SVCS / FINANCESUN TIMES ADV $ 81.60 06/24/2014 62205 ADVERTISING& PORCH REPAIRS AD NOTICE: PROJECT 415177 CIVIC BOILER BLDG. RENOVATIONSADMN SVCS / FINANCESUN TIMES ADV $ 76.80 06/24/2014 62205 ADVERTISINGRFP 14-49 WHEEL TAX AND PET LICENSE PROCESSING AND COLLECTION ADMINISTRATIONADMN SVCS / FINANCETRIBUNE MEDIA GROUP $ 1,866.00 06/25/2014 65502 CONSTRUCTIONBID 14-47 DEMPSTER STREET BEACH BOAT RACK EXPANSION PROJECT; PROJECT # 415423 DEMPSTER ST BOAT RACK INSTALLATIONADMN SVCS /HUMAN RESPANERA BREAD #645 $ 18.61 06/03/2014 65125 OTHER COMMODITIESNEW EMPLOYEE WELCOMEADMN SVCS /HUMAN RESSIAM PASTA $ 187.20 06/05/2014 65125 OTHER COMMODITIESDINNER FOR PEOPLE WORKING LATE ON NEW FINANCIAL SYSTEM SET UPADMN SVCS /HUMAN RESLOU MALNATI'S PIZZERIA $ 37.35 06/24/2014 65125 OTHER COMMODITIESDINNER FOR PEOPLE WORKING LATE ON NEW FINANCIAL SYSTEM SET UPADMN SVCS/INFO SYSAMAZON.COM $ 199.90 06/02/2014 65555 PERSONAL COMPUTER EQ WIRELESS PRINTERSADMN SVCS/INFO SYSBC. BASECAMP 2479787 $ 20.00 06/03/201464545 (IS ONLY) PERSONAL COMP SOFTWAREMONTHLY PROJECT MANAGEMENT SOFTWARE SUBSCRIPTIONADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 52.15 06/10/2014 65555 PERSONAL COMPUTER EQ HARD DRIVE FOR HEXAGRAM SERVERADMN SVCS/INFO SYSAMAZON.COM $ 37.28 06/12/2014 65555 PERSONAL COMPUTER EQ USB TO SERIAL CONVERTERADMN SVCS/INFO SYSADOBE SYSTEMS, INC. $ 49.99 06/18/2014 62340 IS SUPPORT FEESMONTHLY CREATIVE CLOUD CMOADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 89.97 06/19/2014 65555 PERSONAL COMPUTER EQ TONERADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 54.80 06/20/2014 65555 PERSONAL COMPUTER EQ GIS PLOTTER PRINTING SUPPLIES - PAPERADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 41.79 06/23/2014 65555 PERSONAL COMPUTER EQ GIS PLOTTER SUPPLIES - INKADMN SVCS/INFO SYSADOBE SYSTEMS, INC. $ 31.86 06/26/2014 65555 PERSONAL COMPUTER EQ ADOBE CLOUDADMN SVCS/PARKIING SVCSSTANDARD PIPE $ 540.69 06/10/201465050 BUILDING MAINTENANCE MATERIALPARTS FOR REPLACING SHERMAN GARAGE WATER RISERSADMN SVCS/PARKIING SVCSANDERSON PEST SOLUTION $ 1,115.00 06/12/201465050 BUILDING MAINTENANCE MATERIALPEST CONTROL CONTRACT FOR CHURCH STREET GARAGE (RODENT PROBLEM)ADMN SVCS/PARKIING SVCSTHE HOME DEPOT 1902 $ 422.86 06/16/201465050 BUILDING MAINTENANCE MATERIALSUPPLIES AND MISC. TOOLS FOR THE METER REPAIR SHOPADMN SVCS/PARKIING SVCSTHE HOME DEPOT 1902 $ 42.44 06/18/2014 65085 MINOR EQUIP & TOOLSBOXES, TAPE AND OTHER EQUIPMENT FOR CLEAN UP AND STORAGE.ADMN SVCS/PARKIING SVCSTHE HOME DEPOT 1902 $ 14.80 06/19/2014 65085 MINOR EQUIPMENT AND TOOLS BOXES, TAPE AND OTHER EQUIPMENT FOR CLEAN UP AND STORAGE.ADMN SVCS/PARKIING SVCSTHE HOME DEPOT 1902 $ 69.34 06/23/2014 65085 MINOR EQUIPMENT AND TOOLS CABLE TIES FOR METER HOODINGAugust 11, 2014Page 1 of 35127 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMN SVCS/PARKIING SVCSWW GRAINGER $ 535.68 06/25/201465050 BUILDING MAINTENANCE MATERIALFLUORECENT LAMPS FOR T9 FIXTURESADMN SVCS/PARKIING SVCSWW GRAINGER $ 155.68 06/25/2014 62230 SVC TO MAINTAIN MAINS PAINT FOR PARKING GARAGES AND LOTSADMN SVCS/PARKIING SVCSWW GRAINGER $ 467.04 06/25/2014 62230 SVC TO MAINTAIN MAINS PAINT FOR PARKING GARAGES/LOTS.ADMN SVCS/PARKIING SVCSCVS PHARMACY #3901 Q03 $ 13.25 06/26/2014 65085 MINOR EQUIPMENT AND TOOLS SUPPLIES FOR 311 METER STICKER APPLICATIONADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 32.56 06/27/201465050 BUILDING MAINTENANCE MATERIALSUPPLIES (NUTS, BOLTS, WASHERS) TO INSTALL PAY BY CELL SIGNSADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 46.58 06/27/201465050 BUILDING MAINTENANCE MATERIALSUPPPLIES FOR ANNUAL METER CLEAN UP (REMOVE GRAFFITI AND INSTALL STICKERS)CITY COUNCIL ADMINPOTBELLY 005 $ 155.85 06/03/2014 65025 FOODDINNER FOR 6/2/2014 RULES COMMITTEE MEETINGCITY MGR'S OFFFACEBK L7RX96WDV2 $ 22.97 06/02/2014 62205 ADVERTISINGADVERTISINGCITY MGR'S OFFICMA INTERNET $ 815.00 06/03/2014 62295 TRAINING & TRAVELICMA CONFERENCECITY MGR'S OFFEBS $ 145.75 06/03/2014 62360 MEMBERSHIP DUESILCMA MEMBERSHIP RENEWAL FOR CINDY PLANTECITY MGR'S OFFPAYPAL 3CMA $ 320.00 06/03/2014 62490 OTHER PROGRAM COSTS TECH. SAVVY APPLICATIONCITY MGR'S OFFWP ENGINE INC $ 104.00 06/04/2014 62340 IS SUPPORT FEESWEBSITE HOSTINGCITY MGR'S OFFADOBE SYSTEMS, INC. $ 21.24 06/06/201464545 (IS ONLY) PERSONAL COMP SOFTWARECREATIVE CLOUD SINGLE-APP. MEMBERSHIP FOR INDESIGNCITY MGR'S OFFFS JOTFORM $ 9.95 06/06/201464545 (IS ONLY) PERSONAL COMP SOFTWAREJOTFORM PREMIUM MONTHLYCITY MGR'S OFFADORAMA INC $ 109.40 06/09/2014 65095 OFFICE SUPPLIES10 ALUMINUM POSTER FRAMESCITY MGR'S OFFZAPIER.COM $ 15.00 06/09/201464545 (IS ONLY) PERSONAL COMP SOFTWAREBASIC PLANCITY MGR'S OFFGOOGLE GOOGLE STORAGE $ 1.99 06/09/201464545 (IS ONLY) PERSONAL COMP SOFTWAREGOOGLE STORAGECITY MGR'S OFFADOBE SYSTEMS, INC. $ 53.11 06/09/201464545 (IS ONLY) PERSONAL COMP SOFTWAREMEMBERSHIP TO CREATIVE CLOUDCITY MGR'S OFFBKF BOOKFRESH $ 19.95 06/09/2014 65125 OTHER COMMODITIESTESTING FOR PARKS & REC.CITY MGR'S OFFLOU MALNATI'S PIZZERIA $ 132.80 06/10/2014 65025 FOODCOUNCIL FOODCITY MGR'S OFFPANERA BREAD #645 $ 278.81 06/11/201465522 BUSINESS DISTRICT IMPROVEMENTSSACRED SPACES PROGRAMCITY MGR'S OFFPANERA BREAD #645 $ 13.59 06/11/201465522 BUSINESS DISTRICT IMPROVEMENTSSACRED SPACES PROGRAMCITY MGR'S OFFPRESTONS FLOWERS $ 101.50 06/13/2014 62490 OTHER PROGRAM COSTS CONDOLENCE FLOWERSCITY MGR'S OFFNATIONAL AWARDS $ 86.00 06/13/2014 62490 OTHER PROGRAM COSTS PLAQUE FOR RI PRESIDENTCITY MGR'S OFFZIPWHIP.COM $ 19.95 06/16/201464505 TELECOMMUNICATIONS CARRIER LINE CHSOFTWARE FOR TEXTING TO 311CITY MGR'S OFFBKF BOOKFRESH $ 24.90 06/17/2014 65125 OTHER COMMODITIESTESTING FOR PARKS & REC.CITY MGR'S OFFADOBE SYSTEMS, INC. $ 10.61 06/19/201464545 (IS ONLY) PERSONAL COMP SOFTWARECREATIVE CLOUD SINGLE-APP MEMBERSHIP FOR INDESIGNCITY MGR'S OFFCHICAGO BLACKH20250130 $ 8.61 06/20/2014 62295 TRAINING & TRAVELGREAT LAKES CONFERENCECITY MGR'S OFFFORMSTACK, LLC $ 390.00 06/20/201464545 (IS ONLY) PERSONAL COMP SOFTWAREYEARLY SUBSCRIPTIONAugust 11, 2014Page 2 of 35128 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONCITY MGR'S OFFINTERNATIONAL TRANSACTION FEE $ 2.59 06/23/2014 62295 TRAINING & TRAVEL BUSINESS DINNERCITY MGR'S OFF FRONTERA GRILL INC $ 150.00 06/23/2014 62295 TRAINING & TRAVEL BUSINESS DINNERCITY MGR'S OFF O'HARE -- A,B,C LOT $ 85.00 06/23/2014 62295 TRAINING & TRAVELGREAT LAKES CONFERENCECITY MGR'S OFFVALHALLA INN $ 258.95 06/23/2014 62295 TRAINING & TRAVELGREAT LAKES CONFERENCECITY MGR'S OFFISSUU PUBLISHING $ 19.00 06/25/201464545 (IS ONLY) PERSONAL COMP SOFTWAREPRO READER - MONTHLY SUBSCRIPTIONCITY MGR'S OFFJEWEL #3465 $ 77.91 06/26/2014 62295 TRAINING & TRAVELEMPLOYEE APPRECIATION - WORLD CUPCITY MGR'S OFFSURVEYMONKEY.COM $ 217.84 06/27/201464545 (IS ONLY) PERSONAL COMP SOFTWAREANNUAL MEMBERSHIP FEECITY MGR'S OFFAPL APPLEONLINESTOREUS $ 105.19 06/27/201464545 (IS ONLY) PERSONAL COMP SOFTWAREIOS DEVELOPER PROGRAM MEMBERSHIPCITY MGR'S OFFBKF BOOKFRESH $ 39.75 06/27/2014 65125 OTHER COMMODITIESTESTING FOR PARKS & REC.CITY OF EVANSTONA & J SEWER SERVICE $ 610.00 06/02/201465050 BUILDING MAINTENANCE MATERIALA&J SEWER - PUMP (2) OUTSIDE TRIPLE BASINS AT CHURCH STREET GARAGE.CITY OF EVANSTONA & J SEWER SERVICE $ 742.50 06/02/201465050 BUILDING MAINTENANCE MATERIALA&J SEWER - PUMP OUT FLOW THROUGH, ADDITIONAL GALLONS AT TRIPLE BASIN OF FLEET SERVICESCITY OF EVANSTONPIZZA HUT 143807143894 $ 47.50 06/02/2014 62310 HR ONLY - CITY WIDE TRAINING FIRE CHALLENGE SESSION. $2.80 IS DELIVERY CHARGE, NOT TAX.CITY OF EVANSTONEPCO PAINT STORE 1252 $ 83.95 06/02/2014 65115 TRAFFIC CONTROL SUPPLIES TRAFFIC PAINT AT OAKTONCITY OF EVANSTONOFFICE MAX $ 115.43 06/03/2014 65095 OFFICE SUPPLIESBINDERS FOR COMPANY OFFICER ACADEMYCITY OF EVANSTONJMAC SUPPLY $ 526.45 06/04/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALINTRUDER ALARM SYSTEM.CITY OF EVANSTONSETON IDENTIFICATION P $ 1,421.45 06/04/201465050 BUILDING MAINTENANCE MATERIALNO FIREARM SYMBOLS-CITY WIDECITY OF EVANSTONTHE HOME DEPOT 1902 $ 238.91 06/04/2014 65115 TRAFFIC CONTROL SUPPLIES SIGN SHOPCITY OF EVANSTONTHE HOME DEPOT 1902 $ 39.76 06/04/2014 65085 MINOR EQUIPMENT AND TOOLS SUPPLIESCITY OF EVANSTONGOVERNMENT FINANCE OFF $ 150.00 06/05/2014 62512 RECRUITMENT SERVICES POSTING FOR MANAGEMENT ANALYST. GFO, DOES DELAYED BILLING.CITY OF EVANSTONKONEMATIC DOOR SYSTEMS $ 1,450.00 06/06/201465050 BUILDING MAINTENANCE MATERIALOVERHEAD GARAGE DOOR PARTSCITY OF EVANSTONKONEMATIC DOOR SYSTEMS $ 399.36 06/06/201465050 BUILDING MAINTENANCE MATERIALROLL UP DOOR CONTROL FOR LIGHT HOUSECITY OF EVANSTONOFFICE DEPOT #510 $ 99.99 06/06/201465050 BUILDING MAINTENANCE MATERIALTOOLS FOR MAINTENANCECITY OF EVANSTONHAROLD'S TRUE VALUE HD $ 25.65 06/06/2014 65085 MINOR EQUIP & TOOLSUMBRELLA FOR GRINDERCITY OF EVANSTONTHE HOME DEPOT 1902 $ 490.85 06/09/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALADA RAMP MATERIALS.CITY OF EVANSTONGIORDANO`S OF EVANSTON $ 155.46 06/09/2014 65025 FOODCOUNSELOR TRAINING MEALCITY OF EVANSTONJIMMY JOHNS - 44 - MOT $ 67.59 06/09/2014 62310 HR ONLY - CITY WIDE TRAINING FIRE CHALLENGE REVIEW PANEL LUNCHCITY OF EVANSTONR S HUGHES CO INC $ 63.72 06/09/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALMOTOR RESIN.CITY OF EVANSTONPAYPAL OBSOLUTIONL $ 88.63 06/10/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALELEVATOR OVERLOAD UNIT.CITY OF EVANSTONJEWEL #3428 $ 29.86 06/10/2014 62295 TRAINING & TRAVELEMPLOYEE MEETINGAugust 11, 2014Page 3 of 35129 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONCITY OF EVANSTONEXXONMOBIL 96110135 $ 61.30 06/10/2014 62295 TRAINING & TRAVELFUELCITY OF EVANSTONIPRA $ 150.00 06/10/2014 62512 RECRUITMENT SERVICES POSTING FOR CASEY SOLOMON. PROGRAM COORDINATOR FOR LEVY CENTERCITY OF EVANSTONOFFICE DEPOT #510 $ 422.03 06/11/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESCITY OF EVANSTONJEWEL #3487 $ 96.35 06/11/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESCITY OF EVANSTONGFS MKTPLC #1915 $ 233.13 06/11/2014 65025 FOODCOOK OUT/ CAMP ITEMSCITY OF EVANSTONAMAZON.COM $ 74.97 06/12/201465050 BUILDING MAINTENANCE MATERIALAMAZON - CORKBOARD FOR CIVIC CENTER ROOM 1450 AND FOR SERVICE CENTER BULLETIN BOARDSCITY OF EVANSTONAMAZON.COM $ 80.64 06/12/201465050 BUILDING MAINTENANCE MATERIALAMAZON - DRY ERASE BOARDS FOR FACILITIES SHOP IN SERVICE CENTERCITY OF EVANSTONTHE HOME DEPOT 1902 $ 95.07 06/12/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESCITY OF EVANSTONTARGET 00009274 $ 21.25 06/12/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESCITY OF EVANSTONUS TOY CO INC 2 $ 221.03 06/12/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESCITY OF EVANSTONFIRESTOREONLINE $ 74.45 06/12/2014 65125 OTHER COMMODITIESRADIO STRAP/HOLDER FOR PORTABLE RADIO 2104CITY OF EVANSTONPETSMART INC 427 $ 10.99 06/13/2014 65110 REC PROGRAM SUPPLIES ANIMAL BEDDINGCITY OF EVANSTONFACTORY CARD OUTLET #3 $ 18.97 06/13/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESCITY OF EVANSTONTOM THUMB HOBBY & CRAF $ 78.85 06/13/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESCITY OF EVANSTONTHE HOME DEPOT 1902 $ 475.92 06/16/2014 65085 MINOR EQUIP & TOOLSSHOP MAINTENANCE TOOLS.CITY OF EVANSTONTHE HOME DEPOT 1902 $ 70.83 06/16/2014 65085 MINOR EQUIP & TOOLSTARP FOR BLACK DIRTCITY OF EVANSTONTHE HOME DEPOT 1902 $ 70.83 06/16/2014 65085 MINOR EQUIP & TOOLSTARP FOR SALT STORAGECITY OF EVANSTONMUSEUM OF SCIENCE & IN $ 270.50 06/17/2014 62507 FIELD TRIPSCAMP FIELD TRIPCITY OF EVANSTONLEMOI ACE HARDWARE $ 5.97 06/17/2014 65085 MINOR EQUIP & TOOLSSYEP TOOL CAGE PARTSCITY OF EVANSTONLEMOI ACE HARDWARE $ 29.99 06/18/2014 65085 MINOR EQUIP & TOOLSPADLOCK FOR MESSAGE BOARD SIGN SHOPCITY OF EVANSTONKANO LABORATORIES, INC $ 126.45 06/18/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALPENETRATING OIL.CITY OF EVANSTONTHE HOME DEPOT 1902 $ 30.17 06/18/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALREPAIR PARTS FOR IRRIGATIONCITY OF EVANSTONIN A & J SEWER SERVIC $ 305.00 06/19/201465050 BUILDING MAINTENANCE MATERIALA&J SEWER - PUMP OUT TRIPLE BASINS AT MAIN LIBRARY GARAGECITY OF EVANSTONWW GRAINGER $ 474.16 06/19/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALBASIN REPAIR MATERIALS.CITY OF EVANSTONEBS $ 141.50 06/19/2014 62360 MEMBERSHIP DUESILCMA MEMBERSHIP RENEWAL, E. STORLIECITY OF EVANSTONWW GRAINGER $ 215.21 06/19/2014 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIES.CITY OF EVANSTONTHE HOME DEPOT 1902 $ 131.82 06/19/2014 65085 MINOR EQUIP & TOOLSLANDSCAPING TOOLSCITY OF EVANSTONWW GRAINGER $ 66.52 06/19/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALSECURITY BATTERIES.CITY OF EVANSTONTHE HOME DEPOT 1902 $ 155.89 06/20/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALPOSTS FOR CROWN FIELDAugust 11, 2014Page 4 of 35130 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONCITY OF EVANSTONTRIBUNE MEDIA GROUP $ 1,096.00 06/20/2014 62205 ADVERTISINGPUBLICATION AD FOR ETHNIC ART FESTIVALCITY OF EVANSTONTRIBUNE MEDIA GROUP $ 1,165.00 06/20/2014 62205 ADVERTISINGPUBLICATION AD FOR ETHNIC ART FESTIVALCITY OF EVANSTONTRIBUNE MEDIA GROUP $ 1,165.00 06/20/2014 62205 ADVERTISINGPUBLICATION AD FOR LAKESHORE ART FESTIVALCITY OF EVANSTONTHE HOME DEPOT 1902 $ 160.85 06/23/2014 65110 REC PROGRAM SUPPLIES ART FESTIVAL SUPPLIES (39.16%)CITY OF EVANSTONBOLT DEPOT INC. $ 93.05 06/23/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALBASIN REPAIR MATERIALS.CITY OF EVANSTONGFS MKTPLC #1915 $ 212.34 06/23/2014 65025 FOODCAMP COOKOUT SUPPLIESCITY OF EVANSTONGFS MKTPLC #1915 $ 121.36 06/23/2014 65025 FOODCAMP FOODCITY OF EVANSTONBLICK ART 800 447 1892 $ 93.14 06/23/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESCITY OF EVANSTONTHE HOME DEPOT 1902 $ 19.96 06/23/2014 65110 REC PROGRAM SUPPLIES COOKOUT SUPPLIESCITY OF EVANSTONPANINO'S PIZZERIA OR $ 194.95 06/23/2014 62295 TRAINING & TRAVELFOIA WORKSHOPCITY OF EVANSTONGAS HAVEN Q39 $ 59.08 06/23/2014 62295 TRAINING & TRAVELFUELCITY OF EVANSTONTHE HOME DEPOT 1902 $ (7.63) 06/23/201465050 BUILDING MAINTENANCE MATERIALHOME DEPOT - CREDIT FOR SALES TAX THAT WAS ADDED TO 4/30/14 PURCHASE.CITY OF EVANSTONEL AUTHENTICO BURRITO $ 18.87 06/23/2014 62295 TRAINING & TRAVELIDOT TRAINING LUNCHCITY OF EVANSTONTHE HOME DEPOT 1902 $ 11.88 06/23/2014 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIES (2.89%)CITY OF EVANSTONTARGET 00009274 $ 84.82 06/23/2014 65110 REC PROGRAM SUPPLIES PROGRAM/ BIRTHDAY PARTY SUPPLIESCITY OF EVANSTONTHE HOME DEPOT 1902 $ 169.74 06/23/2014 65625 FURNITURES AND FIXTURES REFUSE BAGS AND COMPOST TIESCITY OF EVANSTONTHE HOME DEPOT 1902 $ 10.94 06/23/2014 65085 MINOR EQUIP & TOOLSTRUCK STOCKCITY OF EVANSTONTHE HOME DEPOT 1902 $ 238.00 06/23/2014 65085 MINOR EQUIP & TOOLSVACUUM FOR NOYES CENTER (57.95%)CITY OF EVANSTONFOOD4LESS #0558 $ 11.99 06/24/2014 62310 HR ONLY - CITY WIDE TRAINING CHIPS FOR TWO LUNCH AND LEARNSCITY OF EVANSTONLAO SZE CHUAN RESTAURA $ 187.74 06/24/2014 65025 FOODCOUNCIL FOODCITY OF EVANSTONWW GRAINGER $ 55.51 06/24/2014 65090 SAFETY EQUIPMENTSECURITY EQUIPMENT.CITY OF EVANSTONJMAC SUPPLY $ 82.95 06/24/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALSECURITY SYSTEM UPGRADE.CITY OF EVANSTONEPCO PAINT STORE 1252 $ 115.78 06/24/2014 65115 TRAFFIC CONTROL SUPPLIES TRAFFIC CONTROL BOX PARTSCITY OF EVANSTONGFS MKTPLC #1915 $ 46.27 06/25/2014 65025 FOODCAMP SNACKSCITY OF EVANSTONHAROLD'S TRUE VALUE HD $ 17.88 06/25/201465050 BUILDING MAINTENANCE MATERIALKEYS.CITY OF EVANSTONTHE HOME DEPOT 1902 $ 191.19 06/25/2014 65115 TRAFFIC CONTROL SUPPLIES PAINT CREW EQUIPMENTCITY OF EVANSTONMAKEITBETTER.NET $ 750.00 06/25/2014 62205 ADVERTISINGPUBLICATION AD FOR LAKESHORE ART FESTIVALCITY OF EVANSTONDANVILLE FUEL 00106914 $ 66.00 06/25/2014 62295 TRAINING & TRAVELTRAVEL TO FUNERAL OF EMPLOYEE'S FAMILY MEMBERCITY OF EVANSTONFIVE STAR FAMILY INC. $ 25.91 06/25/2014 62295 TRAINING & TRAVELTRAVEL TO FUNERAL OF EMPLOYEE'S FAMILY MEMBERAugust 11, 2014Page 5 of 35131 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONCITY OF EVANSTONPETSMART INC 427 $ 39.77 06/26/2014 65110 REC PROGRAM SUPPLIES ANIMAL CARECITY OF EVANSTONENCAPSULITE INTERNATIO $ 353.96 06/26/2014 65085 MINOR EQUIP & TOOLSBASIN LIGHTING.CITY OF EVANSTONKC TOOL LLC $ 22.06 06/26/2014 65085 MINOR EQUIP & TOOLSBASIN TOOLS.CITY OF EVANSTONEINSTEIN BROS-ONLINE C $ 53.08 06/26/2014 62310 HR ONLY - CITY WIDE TRAINING BREAKFAST FOR QUARTERLY NEW EMPLOYEE ORIENTATIONCITY OF EVANSTONHAROLD'S TRUE VALUE HD $ 78.99 06/26/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESCITY OF EVANSTONMICHAELS STORES 3849 $ 70.89 06/26/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESCITY OF EVANSTONJIMMY JOHNS - 44 - MOT $ 57.99 06/26/2014 62310 HR ONLY - CITY WIDE TRAINING FOUR CORNERSTONE OF FINANCIAL FUTURE LUNCH AND LEARNCITY OF EVANSTONJEWEL #3487 $ 3.83 06/26/2014 65110 REC PROGRAM SUPPLIES PET FOODCITY OF EVANSTONSTANDARD PIPE $ 1,500.00 06/26/201465050 BUILDING MAINTENANCE MATERIALSTANDARD PIPE FOR SHERMAN PLAZA GARAGECITY OF EVANSTONHAROLD'S TRUE VALUE HD $ 9.90 06/27/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESCITY OF EVANSTONTOM THUMB HOBBY & CRAF $ 29.00 06/27/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESCITY OF EVANSTONTHE HOME DEPOT 1902 $ 59.88 06/27/2014 65115 TRAFFIC CONTROL SUPPLIES FANCY CAN LINERSCITY OF EVANSTONJIMMY JOHNS - 44 - MOT $ 98.98 06/27/2014 62310 HR ONLY - CITY WIDE TRAINING LUNCH FOR DEALING WITH DIFFICULT PEOPLE LUNCH AND LEARNCITY OF EVANSTONEPCO PAINT STORE 1252 $ 115.78 06/27/2014 65115 TRAFFIC CONTROL SUPPLIES PAINT FOR STREET LIGHTS AND POLESCITY OF EVANSTONRUSSO HARDWARE - SCHIL $ 803.01 06/27/2014 65005 LANDSCAPE MATERIALS POWER EQUIPMENT FOR LANDSCAPINGCITY OF EVANSTONWW GRAINGER $ 198.02 06/27/2014 65085 MINOR EQUIP & TOOLSSHOP MAINTENANCE TOOLS.CITY OF EVANSTONMCMASTER-CARR $ 58.38 06/30/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALBASIN REPAIR MATERIALS.CITY OF EVANSTONPOTBELLY 005 $ 64.90 06/30/2014 65025 FOODFLEETWOOD STAFF MEETINGCITY OF EVANSTONPANINO'S PIZZERIA OR $ 51.63 06/30/2014 62310 HR ONLY - CITY WIDE TRAINING LUNCH FOR ICMA SUPERVISORY SKILLS SESSION #6CITY OF EVANSTONTHE HOME DEPOT 1902 $ 46.82 06/30/2014 65005 LANDSCAPE MATERIALS PARKING LOT MAINTENANCE MATERIALSCITY OF EVANSTONTHE HOME DEPOT 1902 $ 189.56 06/30/2014 65625 FURNITURES AND FIXTURES REFUSE LINERSCITY OF EVANSTONSTANDARD PIPE $ 201.17 06/30/201465050 BUILDING MAINTENANCE MATERIALSTANDARD PIPE FOR SHERMAN PLAZA GARAGECOMM ECON DEV/ADMINCRAVE MOA $ 19.04 06/02/2014 62295 TRAINING & TRAVELIEDC CONFERENCE DINNERCOMM ECON DEV/ADMINFIRE LAKE MOA $ 14.30 06/02/2014 62295 TRAINING & TRAVELIEDC CONFERENCE LUNCHCOMM ECON DEV/ADMINFIRE LAKE MOA $ 20.70 06/03/2014 62295 TRAINING & TRAVELIEDC CONFERENCE BREAKFASTCOMM ECON DEV/ADMINFIRE LAKE MOA $ 18.55 06/04/2014 62295 TRAINING & TRAVELIEDC CONFERENCE BREAKFASTCOMM ECON DEV/ADMINRADISSON BLU MOA $ 726.80 06/05/2014 62295 TRAINING & TRAVELIEDC CONFERENCE TRAINING SEMINARCOMM ECON DEV/ADMINPARKINGMETER1 87724279 $ 0.50 06/09/201462660 BUSINESS ATTRACTION/EXPANSIONRETAIL ATTRACTION VISITCOMM ECON DEV/ADMINPARKINGMETER1 87724279 $ 0.75 06/09/201462660 BUSINESS ATTRACTION/EXPANSIONRETAIL ATTRACTION VISITAugust 11, 2014Page 6 of 35132 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONCOMM ECON DEV/ADMINCITY OF EVANSTON-METER $ 1.50 06/09/201462660 BUSINESS ATTRACTION/EXPANSIONRETAIL ATTRACTION VISITCOMM ECON DEV/ADMINSUN TIMES ADV $ 89.60 06/10/2014 62205 ADVERTISINGZBA PUBLIC NOTICE - ZBA ORDER #794566COMM ECON DEV/ADMINHILTON ORRINGTON FB $ 16.63 06/11/201462660 BUSINESS ATTRACTION/EXPANSIONBREAKFAST WITH PROSPECTIVE THEATER OPERATORCOMM ECON DEV/ADMINCITY OF EVANSTON-METER $ 2.00 06/13/2014 62295 TRAINING & TRAVELPARKING FOR ALD. RAINEY ON HOWARD, MEETING WITH EVANSTON ART CENTERCOMM ECON DEV/ADMINCITY OF EVANSTON-METER $ 2.00 06/16/2014 62295 TRAINING & TRAVELPARKING FOR MEETING WITH ALDERMAN RAINEY AND EVANSTON ART CENTERCOMM ECON DEV/ADMINLOUIE'S GRILL INC. $ 24.55 06/17/201462660 BUSINESS ATTRACTION/EXPANSIONBUSINESS LUNCH WITH STAFF INTERN DURING RETAIL ATTRACTION EFFORT IN FOREST PARK, ILCOMM ECON DEV/ADMINGOTOCITRIX.COM $ 79.20 06/17/2014 62659 PARTNERSHIP CONTRIBUTION GOTOWEBINAR MONTHLY PLAN FOR 1 ORGANIZER AND 100 ATTENDEESCOMM ECON DEV/ADMINAMERICAN PLANNING ASSO $ 470.00 06/18/2014 62360 MEMBERSHIP DUESANNUAL AMERICAN PLANNING ASSOCIATION MEMBERSHIPCOMM ECON DEV/ADMINULI $ 125.00 06/23/2014 62360 MEMBERSHIP DUESURBAN LAND INSTITUTE ASSOCIATION DUES - WORKING ON RESOLVING THIS: RECEIPT WAS FOR $215.COMM ECON DEV/ADMINSUN TIMES ADV $ 80.00 06/24/2014 62205 ADVERTISINGPUBLIC NOTICE - ZBA ORDER #801970COMM ECON DEV/ADMINGOVERNMENT CENTER SELF $ 16.00 06/27/2014 62295 TRAINING & TRAVELPARKING CMAP MEETINGCOMM ECON DEV/ADMINTINT - TINTUP.COM $ 50.00 06/27/2014 62659 PARTNERSHIP CONTRIBUTION SUBSCRIPTION TO PLUS PLANCOMM ECON DEV/BLDG PSCOOPER SAFETY SHOP DIR $ 22.95 06/16/2014 65085 MINOR EQUIP & TOOLSHELMET GUARD REPLACEMENT FOR HENRY SONNCOMM ECON DEV/BLDG PSTHE HOME DEPOT 1902 $ 119.69 06/25/2014 65085 MINOR EQUIP & TOOLSGRAFFITI REMOVAL SUPPLIESCOMM ECON DEV/BLDG PSILFLS COM $ 59.95 06/25/2014 62345 COURT COSTS/LITIGATION MONTHLY SUBSCRIPTION FEE FOR FORECLOSURE WEBSITEFIRE/ADMINANSTONABBOTT RUBBER COMPANY $ 10.71 06/02/2014 65085 MINOR EQUIP & TOOLSHOSE REPAIR PARTSFIRE/ADMINANSTONRUSSO HARDWARE - SCHIL $ 3.89 06/02/2014 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE/ADMINANSTONWEATHERSHACKCOM $ 190.62 06/02/2014 62245 OTHER EQ MAINTSPECIAL DETAIL MONITORING EQUIPMENTFIRE/ADMINANSTONFOOD4LESS #0558 $ 28.63 06/02/2014 65040 JANITORIAL SUPPLIESSTATION COMMODITIESFIRE/ADMINANSTONAQUA JET CAR WASH $ 2.53 06/02/2014 65125 OTHER COMMODITIESVEHICLE WASHFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 9.80 06/05/2014 65085 MINOR EQUIPMENT AND TOOLS HOSE NOZZLEFIRE/ADMINANSTONVILLAGE/ROMEOVILLE FIR $ 325.00 06/05/2014 62295 TRAINING & TRAVELTRAINING COURSE ACADEMYFIRE/ADMINANSTONRUSSO HARDWARE - SCHIL $ 57.36 06/06/2014 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE/ADMINANSTONDOWNERS GROVE BP QPS $ 50.00 06/09/2014 62295 TRAINING & TRAVELFUEL: VEHICLE 342FIRE/ADMINANSTONLEMOI ACE HARDWARE $ 28.00 06/09/2014 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE/ADMINANSTONAIR ONE EQUIPMENT INC $ 225.00 06/11/2014 65075 MEDICAL & LAB SUPPLIES CALIBRATION KIT FOR METHANE GAS MONITORFIRE/ADMINANSTONAQUA JET CAR WASH $ 2.15 06/11/2014 65125 OTHER COMMODITIESVEHICLE WASHFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 10.00 06/12/2014 65125 OTHER COMMODITIESREPAIR PARTSFIRE/ADMINANSTONRADIOSHACK COR00164145 $ 59.97 06/13/2014 62245 OTHER EQ MAINTDIGITAL VOICE RECORDERAugust 11, 2014Page 7 of 35133 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONFIRE/ADMINANSTONABT ELECTRONICS $ 861.00 06/18/201465050 BUILDING MAINTENANCE MATERIALFS#1 REPLACEMENT OF DISWASHER AND INSTALLATIONFIRE/ADMINANSTONABT ELECTRONICS $ 861.00 06/18/201465050 BUILDING MAINTENANCE MATERIALFS#5 REPLACMENT AND INSTALLATION OF DISHWASHERFIRE/ADMINANSTONWORLDPOINT ECC $ 444.27 06/19/2014 65625 FURNITURES AND FIXTURES CPR BOOKS & SUPPLIESFIRE/ADMINANSTONANTON'S GREENHOUSE $ 135.00 06/26/201465050 BUILDING MAINTENANCE MATERIALGARDEN PLANTSFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 17.25 06/26/201465050 BUILDING MAINTENANCE MATERIALREPAIR PARTSFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 8.82 06/26/2014 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE/ADMINANSTONNATIONAL AWARDS $ 10.00 06/26/2014 65125 OTHER COMMODITIESRETIREMENT NAME PLATE N. HENDERSONFIRE/ADMINANSTOND D DIVE SHOP $ 305.00 06/27/2014 62295 TRAINING & TRAVELADVANCE DIVE CLASS FOR MEGAN KAMARCHEVAKULFIRE/ADMINANSTONBENNISONS BAKERY INC $ 52.82 06/27/2014 65125 OTHER COMMODITIESRETIREMENT SUPPLIES: FF/PM NORM HENDERSONFIRE/ADMINANSTONAMAZON MKTPLACE PMTS $ 7.37 06/30/2014 62245 OTHER EQ MAINTRADIO/COMMUNICATIONS EQUIPT. PARTSFIRE/ADMINANSTONAQUA JET CAR WASH $ 4.10 06/30/2014 65125 OTHER COMMODITIESVEHICLE WASHHEALTHILLINOIS PUBLIC HEALTH $ 100.00 06/02/2014 62477 PHEP GRANT EXPENSE (HHS)REGISTRATION FOR CHARLOTTE PICARD FOR THE 2014 ILLINOIS IMMUNIZATION AND COMMUNICABLE DISEASE CONFERENCEHEALTHILLINOIS PUBLIC HEALTH $ 100.00 06/02/2014 62477 PHEP GRANT EXPENSE (HHS)REGISTRATION FOR ELIZABETH LASSITER FOR THE 2014 ILLINOIS IMMUNIZATION AND COMMUNICABLE DISEASE CONFERENCE.HEALTHDD/BR #338026 Q35 $ 41.15 06/03/2014 65025 FOODGENERAL ASSISTANCE FINANCIAL WORKSHOP FOR CLIENTSHEALTH900 N MICHIGAN VALET P $ 31.00 06/03/2014 62295 TRAINING & TRAVELPARKING TO ATTEND ERIE FAMILY HEALTH CENTERS 2014 ANNUAL LUNCHEONHEALTHNACCHO $ 515.00 06/05/2014 62295 TRAINING & TRAVELREGISTRATION FOR NATIONAL ASSOCIATION COUNTY AND CITY HEALTH OFFICIALS ANNUAL CONFERENCE-EVONDA THOMAS-SMITHHEALTHAMAZON MKTPLACE PMTS $ 81.78 06/09/2014 62476 CRI GRANT EXPENDITURE EMERGENCY RESPONSE-REIMBURSED THROUGH THE CRI GRANTHEALTHLOWES #01748 $ 210.51 06/09/2014 62476 CRI GRANT EXPENDITURE REIMBURSED THROUGH THE CRI GRANT FOR EMERGENCY RESPONSEHEALTHSOUTHWES 5262421350822 $ 642.00 06/09/2014 62295 TRAINING & TRAVELTRAVEL TO NACCHO IN ATLANTA FOR EVONDA THOMAS-SMITHHEALTHWW GRAINGER $ 424.32 06/12/2014 65085 MINOR EQUIPMENT AND TOOLS SMOKE DETECTOR TESTERS (FOR PROPERTY STANDARDS INSPECTORS)HEALTHAMAZON.COM $ 204.20 06/13/2014 62476 CRI GRANT EXPENDITURE EMERGENCY RESPONSE-REIMBURSED THROUGH THE CRI GRANTHEALTHHOLIDAY INN CARBNDL $ 319.70 06/16/2014 62295 TRAINING & TRAVELTRAINING IN CARBONDALE FOR EVONDA THOMAS-SMITHHEALTHTRES HOMBRES $ 16.96 06/16/2014 62295 TRAINING & TRAVELTRAINING IN CARBONDALE FOR EVONDA THOMAS-SMITH AND INDIRA PERKINSHEALTHGLOBAL GOURMET $ 23.57 06/16/2014 62295 TRAINING & TRAVELTRAINING IN CARBONDALE FOR EVONDA THOMAS-SMITH AND INDIRA PERKINSHEALTHHOLIDAY INN CARBNDL $ 319.70 06/16/2014 62295 TRAINING & TRAVELTRAINING IN CARBONDALE FOR INDIRA PERKINSHEALTHSQ ALL ABOARD JET $ 15.00 06/16/2014 62295 TRAINING & TRAVELTRANSPORTATION IN CARBONDALE FOR EMERGENCY ASSISTANCE TRAINING FOR EVONDA THOMAS-SMITH AND INDIRA PERKINSHEALTHSQ ALL ABOARD JET $ 15.00 06/16/2014 62295 TRAINING & TRAVELTRANSPORTATION IN CARBONDALE FOR EMERGENCY ASSISTANCE TRAINING FOR EVONDA THOMAS-SMITH AND INDIRA PERKINSHEALTHPANERA BREAD #600645 $ 248.90 06/16/2014 62371 WOMEN OUT WALKINGWOMEN OUT WALKING END OF PROGRAM CEREMONYHEALTHSOUTHWES 5262424060442 $ (10.00) 06/17/2014 62295 TRAINING & TRAVELREFUND FOR TRIP ADJUSTMENT TO ATLANTA FOR NACCHO FOR EVONDA THOMAS-SMITHAugust 11, 2014Page 8 of 35134 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONHEALTHAPHA ANNUAL MEETING $ 485.00 06/24/2014 62474 HEALTH PROTECTION GRANTAMERICAN PUBLIC HEALTH ASSOCIATION ANNUAL MEETING & EXPO (NOV. 15-19, 2014 FOR: CARL CANEVA)HEALTHAPHA EDONOREDUEPUBS $ 200.00 06/24/2014 62360 MEMBERSHIP DUESAMERICAN PUBLIC HEALTH ASSOCIATION ANNUAL MEMBERSHIP (FOR: CARL CANEVA)HEALTHAMAZON.COM $ 145.96 06/25/2014 62476 CRI GRANT EXPENDITURE 3 PANEL MEDICAL PRIVACY SCREEN (FOR: EMEGENCY RESPONSE)HEALTHAMAZON.COM $ 145.96 06/25/2014 62476 CRI GRANT EXPENDITURE 3 PANEL MEDICAL PRIVACY SCREEN (FOR: EMERGENCY RESPONSE)HEALTHUNITED 01674210573044 $ 314.00 06/26/2014 62474 HEALTH PROTECTION GRANTAIRFARE TO AMERICAN PUBLIC HEALTH ASSOCIATION MEETING & EXPO IN NEW ORLEANS, LA (NOV. 15-19, 2014 FOR: CARL CANEVA)HEALTHMSFT MICROSOFTSTORE $ 1,274.96 06/26/2014 62476 CRI GRANT EXPENDITURE EMERGENCY RESPONSE REIMBURSED THROUGH THE CRI GRANTHEALTHHOMEDEPOT.COM $ 32.62 06/27/2014 62476 CRI GRANT EXPENDITURE 3 ORANGE VINYL MESH FLAGS AND STAFFS (FOR: EMERGENCY RESPONSE)HEALTHAMAZON MKTPLACE PMTS $ 236.10 06/27/2014 62476 CRI GRANT EXPENDITURE 3 STANCHIONS (FOR: EMERGENCY RESPONSE)HEALTHDOUBLETREE BY HILTON D $ 78.40 06/30/2014 62477 PHEP GRANT EXPENSE (HHS)COMMUNICABLE DISEASE COORDINATOR ATTENDING THE 2014 ILLINOIS IMMUNIZATION AND COMMUNICABLE DISEASE CONFERENCEHEALTHDOUBLETREE BY HILTON D $ 78.40 06/30/2014 62477 PHEP GRANT EXPENSE (HHS)EMERGENCY RESPONSE COORDINATOR ATTENDING THE 2014 ILLINOIS IMMUNIZATION AND COMMUNICABLE DISEASE CONFERENCEHEALTHPREZI INC $ 795.00 06/30/2014 62476 CRI GRANT EXPENDITUREPRESENTATION SOFTWARE REIMBURSED THROUGH THE CITIES READINESS INITIATIVES (CRI) GRANTLAW/LEGALCOOKEFILE-14MKS40E $ 154.30 06/02/2014 62345 COURT COSTS/LITIGATION ELECTRONIC RECORDING FOR LITIGATION CASELAW/LEGALPANINO'S PIZZERIA OR $ 60.03 06/02/2014 62345 COURT COSTS/LITIGATION LUNCH FOR LEGAL STAFFLAW/LEGAL55 EAST MONROE $ 24.00 06/02/2014 62345 COURT COSTS/LITIGATION PARKING FOR LITIGATION CASELAW/LEGALCOOKEFILE-1482P4NV $ 3.95 06/03/2014 62345 COURT COSTS/LITIGATION ELECTRONIC FILING FOR LITIGATION CASELAW/LEGALIMPARK00220091A $ 26.00 06/05/2014 62345 COURT COSTS/LITIGATION PARKING FOR LITIGATION CASELAW/LEGALASSOC CORP COUNSEL LBO $ 335.00 06/11/2014 62360 MEMBERSHIP DUESMEMBERSHIP FEESLAW/LEGALAMERICAN BAR ASSOCIATI $ 685.00 06/12/2014 62360 MEMBERSHIP DUESMEMBERSHIP FEESLIBRARY/ADMINANDY'S FROZEN CUSTAR $ 70.00 06/02/2014 65100 LIBRARY SUPPLIESGIFTCARDS TEEN SUMMER READING PROGRAM PRIZESLIBRARY/ADMINCLOSE KNIT, INC. $ 25.00 06/02/2014 65100 LIBRARY SUPPLIESSUMMER READING PRIZES FOR ADULTS - GRANT FUNDEDLIBRARY/ADMINAYLA'S ORIGINALS $ 25.00 06/02/2014 65100 LIBRARY SUPPLIESSUMMER READING PRIZES FOR ADULTS - GRANT FUNDEDLIBRARY/ADMINWHOLEFDS EVN 10076 $ 25.00 06/02/2014 65100 LIBRARY SUPPLIESSUMMER READING PRIZES FOR ADULTS - GRANT FUNDEDLIBRARY/ADMINTHE POT SHOP $ 25.00 06/02/2014 65100 LIBRARY SUPPLIESSUMMER READING PRIZES FOR ADULTS - GRANT FUNDEDLIBRARY/ADMINBLICK ART 800 447 1892 $ 25.00 06/02/2014 65100 LIBRARY SUPPLIESSUMMER READING PRIZES FOR ADULTS - GRANT FUNDEDLIBRARY/ADMINTHEE FISHBOWL $ 31.98 06/02/2014 65100 LIBRARY SUPPLIESSUMMER READING PRIZES FOR ADULTS - GRANT FUNDEDLIBRARY/ADMINBLICK ART 800 447 1892 $ 10.79 06/02/2014 65100 LIBRARY SUPPLIESSUMMER READING SUPPLIES - GRANT FUNDEDLIBRARY/ADMINBLICK ART 800 447 1892 $ 12.59 06/02/2014 65100 LIBRARY SUPPLIESSUMMER READING SUPPLIES - GRANT FUNDEDLIBRARY/ADMINVOGUE FABRICS $ 25.00 06/03/2014 65100 LIBRARY SUPPLIESSUMMER READING PRIZES FOR ADULTS - GRANT FUNDEDLIBRARY/ADMINDAVE'S DOWN TO EARTH $ 25.00 06/03/2014 65100 LIBRARY SUPPLIESSUMMER READING PRIZES FOR ADULTS - GRANT FUNDEDAugust 11, 2014Page 9 of 35135 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONLIBRARY/ADMINTHE NEEDLES EXCELLENCY $ 25.00 06/03/2014 65100 LIBRARY SUPPLIESSUMMER READING PRIZES FOR ADULTS - GRANT FUNDEDLIBRARY/ADMINMONTOYA FIBER STUDIO $ 25.00 06/03/2014 65100 LIBRARY SUPPLIESSUMMER READING PRIZES FOR ADULTS - GRANT FUNDEDLIBRARY/ADMINGUITAR WORKS $ 25.00 06/03/2014 65100 LIBRARY SUPPLIESSUMMER READING PRIZES FOR ADULTS - GRANT FUNDEDLIBRARY/ADMINTHE SPICE HOUSE EVANST $ 25.00 06/03/2014 65100 LIBRARY SUPPLIESSUMMER READING PRIZES FOR ADULTS - GRANT FUNDEDLIBRARY/ADMINGOODS OF EVANSTON LLC $ 25.00 06/03/2014 65100 LIBRARY SUPPLIESSUMMER READING PRIZES FOR ADULTS - GRANT FUNDEDLIBRARY/ADMINPAPER SOURCE $ 25.00 06/03/2014 65100 LIBRARY SUPPLIESSUMMER READING PRIZES FOR ADULTS - GRANT FUNDEDLIBRARY/ADMINBELGIAN CHOCOLATIER PI $ 25.00 06/03/2014 65100 LIBRARY SUPPLIESSUMMER READING PRIZES FOR ADULTS - GRANT FUNDEDLIBRARY/ADMINPAYPAL EVANSTONFOU $ 75.00 06/04/2014 62360 MEMBERSHIP DUESFOURTH OF JULY PARADE PARTICIPATION FEELIBRARY/ADMINOLD TOWN OIL EVANSTON $ 25.00 06/04/2014 65100 LIBRARY SUPPLIESSUMMER READING PRIZES FOR ADULTS - GRANT FUNDEDLIBRARY/ADMINCVS PHARMACY #3901 Q03 $ 15.00 06/09/2014 65100 LIBRARY SUPPLIESBATTERIESLIBRARY/ADMINAMAZON MKTPLACE PMTS $ 15.95 06/09/2014 65100 LIBRARY SUPPLIESBATTERIES FOR KID DIY LIGHT UP ART PROGRAMSLIBRARY/ADMINTALAS $ 690.20 06/09/2014 65100 LIBRARY SUPPLIESBOOK MAKING MATERIALS FOR TEEN SERVICES - GRANT FUNDEDLIBRARY/ADMINAMAZON MKTPLACE PMTS $ 4.37 06/09/2014 65100 LIBRARY SUPPLIESLEDS FOR KIDS DIY LIGHT UP ART PROGRAMSLIBRARY/ADMINMUSIC INSTITUTE OF CHI $ 25.00 06/10/2014 65100 LIBRARY SUPPLIESSUMMER READING PRIZES FOR ADULTS - GRANT FUNDEDLIBRARY/ADMINCVS PHARMACY #3901 Q03 $ 12.00 06/12/201465050 BUILDING MAINTENANCE MATERIAL4 BOTTLES OF 97% ISOPROPHYL ALCOHOL FOR GRAFFITI REMOVAL.LIBRARY/ADMINAMAZONPRIME MEMBERSHIP $ 99.00 06/12/2014 62360 MEMBERSHIP DUESAMAZON PRIME MEMBERSHIPLIBRARY/ADMINVOGUE FABRIC DRAPES $ 323.72 06/12/201465050 BUILDING MAINTENANCE MATERIALREUPHOLSTERING LOBBY BENCHLIBRARY/ADMINBETTER WORLD BOOKS US $ 4.37 06/13/2014 65100 LIBRARY SUPPLIESADULT MATERIALLIBRARY/ADMINWESTSIDE WHOLESALE, IN $ 67.34 06/13/201465050 BUILDING MAINTENANCE MATERIALTWO WIRELESS SWITCHES FOR PROJECTORSLIBRARY/ADMINAMAZON.COM $ 91.55 06/16/2014 65100 LIBRARY SUPPLIESBOOKS FOR PROJECT EXCITELIBRARY/ADMINMICHAELS STORES 1040 $ 130.13 06/16/2014 65100 LIBRARY SUPPLIESFELT, GLUE, JEWELRY SUPPLIES FOR TEEN DIY PROGRAMS AND DIY FOR KIDS SIMPLE SEWING PROGRAMLIBRARY/ADMINAMAZON MKTPLACE PMTS $ 17.64 06/16/2014 65100 LIBRARY SUPPLIESPOOL NOODLES FOR KIDS DIY ARTBOTS PROGRAMSLIBRARY/ADMINJO-ANN STORES #2117 $ (16.94) 06/17/2014 65100 LIBRARY SUPPLIESCREDIT FOR INCORRECT RING UP AT JOANN FABRICS FOR TEEN DIY JEWELRY PROGRAMSLIBRARY/ADMINJO-ANN STORES #2117 $ 33.83 06/17/2014 65100 LIBRARY SUPPLIESFABRIC FOR TEEN DIY JEWELRY PROGRAMSLIBRARY/ADMINAMAZON MKTPLACE PMTS $ 146.97 06/17/2014 65100 LIBRARY SUPPLIESFILAMENT FOR 3-D PRINTER, BOOKS FOR PROJECT EXCITELIBRARY/ADMINGOTPRINT.COM $ 116.22 06/17/2014 62210 PRINTINGLETTERHEAD STATIONERYLIBRARY/ADMINNOR NORTHERN TOOL $ 14.94 06/17/201465050 BUILDING MAINTENANCE MATERIALSIX METAL SAW BLADESLIBRARY/ADMINAMAZON MKTPLACE PMTS $ 116.52 06/18/2014 65100 LIBRARY SUPPLIESFELT FOR TEEN DIY AND KIDS DIY PROGRAM, FILAMENT FOR 3-D PRINTER, BOOKS FOR PROJECT EXCITELIBRARY/ADMINNOR NORTHERN TOOL $ 99.99 06/18/201465050 BUILDING MAINTENANCE MATERIALMAKITA 4" CORDLESS ANGLE GRINDERAugust 11, 2014Page 10 of 35136 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONLIBRARY/ADMINHOGEYE MUSIC $ 25.00 06/18/2014 65100 LIBRARY SUPPLIESSUMMER READING PRIZES FOR ADULTS - GRANT FUNDEDLIBRARY/ADMINDOLLOP COFFEE & HOOSIE $ 25.00 06/18/2014 65100 LIBRARY SUPPLIESSUMMER READING PRIZES FOR ADULTS - GRANT FUNDEDLIBRARY/ADMINAMER LIB ASSOC-IMIS $ 35.00 06/18/2014 62295 TRAINING & TRAVELWEBINAR TRAININGLIBRARY/ADMINEPCO PAINT STORE 1252 $ 67.54 06/19/2014 65040 JANITORIAL SUPPLIES2 GALLONS OF # 1486 GREY PAINT FOR EMPLOYEE ENTRANCELIBRARY/ADMINOFFICE MAX $ 5.99 06/19/201465050 BUILDING MAINTENANCE MATERIAL6' AUDIO CABLE FOR PROJECTION SYSTEM IN SEMINAR ROOM.LIBRARY/ADMINPAPA JOHN'S 01012 $ 53.45 06/19/2014 65100 LIBRARY SUPPLIESFOOD FOR TEEN ADVISORY BOARDLIBRARY/ADMINTHE HOME DEPOT 1902 $ 35.32 06/19/201465050 BUILDING MAINTENANCE MATERIALROTO-ZIP DRYWALL CUTTING BITSLIBRARY/ADMINB & H PHOTO-VIDEO.COM $ 1,201.21 06/20/201465050 BUILDING MAINTENANCE MATERIALPROJECTOR AND ALL EQUIPMENT NEEDED FOR BOARD ROOM AV INSTALL.LIBRARY/ADMINCDW GOVERNMENT $ 59.77 06/20/201465050 BUILDING MAINTENANCE MATERIALVGA + HDMI WALL PLATE FOR SEMINAR ROOM AV INSTALL.LIBRARY/ADMINLOWES #01748 $ 57.76 06/23/2014 65100 LIBRARY SUPPLIESCONTAINER FOR ART OF THE HANDMADE BOOK CAMPLIBRARY/ADMINTHE HOME DEPOT 1902 $ 178.64 06/23/201465050 BUILDING MAINTENANCE MATERIALSWITCH, TOGGLE SWITCH AND WALL PLATE, LXT LITHIUM ION BATTERY PACK FOR MAKITA CORDLESS TOOLS.LIBRARY/ADMINMARIANO'S 00085076 $ 22.35 06/23/2014 65100 LIBRARY SUPPLIESSNACKS FOR ART OF THE HANDMADE BOOK CAMPLIBRARY/ADMINABLE DISTRIBUTORS $ 149.19 06/24/2014 65040 JANITORIAL SUPPLIESFILTERS FOR BUILDING AIR SYSTEMLIBRARY/ADMINTHE HOME DEPOT 1902 $ 15.57 06/26/2014 65040 JANITORIAL SUPPLIES1 PIPE FITTING FOR BOILER, 1 GALLON ROUND-UP VEGATATION KILLER.LIBRARY/ADMINCDW GOVERNMENT $ 121.03 06/27/201465050 BUILDING MAINTENANCE MATERIAL3 10FT HDMI CABLES, 3 HDMI TO MINI-DISPLAY PORT ADAPTERS.LIBRARY/ADMINRADIOSHACK COR00164145 $ 14.99 06/30/201465050 BUILDING MAINTENANCE MATERIAL6' AUDIO CABLE FOR BOARD ROOM AV SYSTEM.LIBRARY/ADMINSCHOOL OUTFITTERS $ 271.57 06/30/201465050 BUILDING MAINTENANCE MATERIALLAPTOP PRESENTATION CART WITH BUILT-IN LOCKING CABINET FOR SEMINAR ROOM AV SYSTEM.LIBRARY/ADMINNCO NICOR GAS $ 763.85 06/30/2014 64015 NATURAL GASNICOR GAS - CAMSLIBRARY/ADMINGREEN ELECTRICAL SUPPL $ 174.44 06/30/201465050 BUILDING MAINTENANCE MATERIALREPLACEMENT LIGHT BULBS FOR MAIN BRANCHPOLICE DEPT/ADMINALLIVET $ 635.92 06/02/2014 65125 OTHER COMMODITIESANIMAL SHELTER CAT FIV TEST SUPPLIESPOLICE DEPT/ADMINSAFARILAND $ 697.43 06/02/2014 65095 OFFICE SUPPLIESEVIDENCE EVALUTION SUPPLIESPOLICE DEPT/ADMINGOLDEN OLYMPIC RESTAUR $ 47.96 06/02/2014 65025 FOODLUNCH MEETINGPOLICE DEPT/ADMINK9 GUARDIAN INC $ 1,375.00 06/03/201441420 RESERVE NARCOTIC ENFORCEMENTK9 TRAINING SUITPOLICE DEPT/ADMINUS FLEET TRACKING LLC $ 39.95 06/03/2014 41340 RESERVE NARCOTICS SEIZURE MONTHLY GPS TRACKINGPOLICE DEPT/ADMINIL DEPT. OF AG-LAB $ 275.00 06/05/2014 65125 OTHER COMMODITIESANNUAL LICENSE RENEWALPOLICE DEPT/ADMINPANERA BREAD #645 $ 55.16 06/05/2014 65025 FOODREFRESHMENTS FOR CITIZENS ADVISORY BOARDPOLICE DEPT/ADMINNOYES CAFE INC $ 35.56 06/06/2014 65025 FOODLUNCH MEETINGPOLICE DEPT/ADMINSAFARILAND $ (39.26) 06/09/2014 65095 OFFICE SUPPLIESCREDIT FOR SALES TAXPOLICE DEPT/ADMINBEST BUY 00003137 $ 469.98 06/10/2014 65125 OTHER COMMODITIESLED TV AND MOUNT FOR ROLL CALL ROOMAugust 11, 2014Page 11 of 35137 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPOLICE DEPT/ADMINPAPER DIRECT $ (27.98) 06/12/2014 65095 OFFICE SUPPLIESCREDIT FOR RETURNED PRODUCTPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 37.98 06/13/2014 65125 OTHER COMMODITIESHDMI CABLEPOLICE DEPT/ADMINGALLS INTERN $ 709.64 06/13/2014 65125 OTHER COMMODITIESOC SPRAYPOLICE DEPT/ADMINPEAVEY CORP. $ 118.90 06/16/2014 65095 OFFICE SUPPLIESEVIDENCE SUPPLIESPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 198.55 06/16/2014 65125 OTHER COMMODITIESVANDALPROOF CAMERAPOLICE DEPT/ADMINSAMS CLUB #6444 $ 269.81 06/18/2014 65125 OTHER COMMODITIESPOWER WASHERPOLICE DEPT/ADMINSAMSCLUB #6444 $ 312.56 06/18/2014 65025 FOODPRISONER FOODPOLICE DEPT/ADMINEVIDENT INC $ 156.35 06/18/2014 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 103.94 06/18/2014 65125 OTHER COMMODITIESWIFI ANTENNAPOLICE DEPT/ADMINPLI JOTFORM $ 9.95 06/19/2014 65095 OFFICE SUPPLIESELECTRONIC FORM FOR INTELLIGENCEPOLICE DEPT/ADMININTERNATIONAL TRANSACTION FEE $ 0.08 06/19/2014 65095 OFFICE SUPPLIESTRANSACTION FOR JOTFORMPOLICE DEPT/ADMINULINE SHIP SUPPLIES $ 150.94 06/20/2014 65090 SAFETY EQUIPMENTOFFICE SUPPLIESPOLICE DEPT/ADMINCTO GOTOMYPC.COM $ 99.00 06/24/201464545 (IS ONLY) PERSONAL COMP SOFTWAREANNUAL SUBSCRIPTIONPOLICE DEPT/ADMINPEAVEY CORP. $ 77.25 06/24/2014 65095 OFFICE SUPPLIESEVIDENCE SUPPLIESPOLICE DEPT/ADMINALLVETMED.COM $ 105.96 06/25/2014 65125 OTHER COMMODITIESANIMAL SHELTER SUPPLIESPOLICE DEPT/ADMINGEOFEEDR $ 333.33 06/26/2014 65125 OTHER COMMODITIESSOCIAL MEDIA ENGAGEMENT PLATFORM MONTHLY CHARGEPOLICE DEPT/ADMININ NOTARY PUBLIC ASSO $ 158.00 06/30/2014 62360 MEMBERSHIP DUESNOTARY REGISTRATIONPRCS/CHAND NEWB CNTRDISCOUNT SCHOOL SUPPLY $ 392.84 06/02/2014 65110 REC PROGRAM SUPPLIES ART SUPPLIES FOR ALL CAMPSPRCS/CHAND NEWB CNTRTARGET 00009274 $ 123.75 06/02/2014 65110 REC PROGRAM SUPPLIES CRAYONS, BUBBLES, AND SAND TOYS FOR CAMP SITESPRCS/CHAND NEWB CNTRSHOPLET.COM $ 101.40 06/02/2014 65110 REC PROGRAM SUPPLIESEASELS FOR ADVENTURE THROUGH CREATION CAMP AS WELL AS NEW SCHOOL-YEAR ART CLASS WE WILL BE OFFERINGPRCS/CHAND NEWB CNTRDISCOUNT SCHOOL SUPPLY $ 203.51 06/03/2014 65110 REC PROGRAM SUPPLIES ART SUPPLIES FOR ALL SUMMER CAMPSPRCS/CHAND NEWB CNTRSPOTLESS CLEANERS $ 174.50 06/03/2014 65110 REC PROGRAM SUPPLIES CLEANING AND ZIPPER REPAIR FOR FENCING JACKETSPRCS/CHAND NEWB CNTRFLAGHOUSE INC $ 179.72 06/03/2014 65110 REC PROGRAM SUPPLIES JUMBO SPEED STACKS SET FOR SPORTS CAMPPRCS/CHAND NEWB CNTRARC SERVICES/TRAINING $ 30.00 06/03/2014 62295 TRAINING & TRAVELPER PERSON FEES FOR AMERICAN RED CROSS BABYSITTER TRAINING CLASSPRCS/CHAND NEWB CNTRADMIT ONE PRODUCTS $ 139.22 06/03/2014 65110 REC PROGRAM SUPPLIESPLASTIC BRACELETS FOR BEACH AND OTHER FIELD TRIPS--EASY IDENTIFICATIONPRCS/CHAND NEWB CNTRTARGET 00009274 $ 35.96 06/04/2014 65110 REC PROGRAM SUPPLIES LAUNDRY BASKETS FOR SPORTS CAMPPRCS/CHAND NEWB CNTRTARGET 00009274 $ 44.97 06/05/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIES FOR ACTIVITY DAYSPRCS/CHAND NEWB CNTRTHE HOME DEPOT 1902 $ 139.88 06/05/2014 65110 REC PROGRAM SUPPLIES GARBAGE CANS FOR SPORTS EQUIPMENT STORAGE CLOSETPRCS/CHAND NEWB CNTRWALGREENS #2619 $ 103.72 06/05/2014 65095 OFFICE SUPPLIESSCISSORS, ACE BANDAGES, TWEEZERS, ITEMS FOR FIRST AIDAugust 11, 2014Page 12 of 35138 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/CHAND NEWB CNTRBSN SPORT SUPPLY GROUP $ 48.94 06/05/2014 65110 REC PROGRAM SUPPLIES WHISTLES AND LANYARDS FOR CAMP COUNSELORSPRCS/CHAND NEWB CNTRHAROLD'S TRUE VALUE HD $ 64.90 06/06/201465050 BUILDING MAINTENANCE MATERIALSTEEL WOOL, LIGHT BULB FOR STAIRWAY, DOOR WEDGEPRCS/CHAND NEWB CNTRJEWEL #3456 $ 18.32 06/09/2014 65110 REC PROGRAM SUPPLIES CAMP K---MARKERS, CUPS, PLASTIC SPOONS FOR ACTIVITIESPRCS/CHAND NEWB CNTRUS TOY CO INC 2 $ 114.53 06/09/2014 65110 REC PROGRAM SUPPLIES CRAFT AND ART SUPPLIES FOR SUMMER PROGRAMSPRCS/CHAND NEWB CNTRWM SUPERCENTER #1735 $ 31.87 06/09/2014 65110 REC PROGRAM SUPPLIES DECORATIVE DUCT TAPE FOR ADVENTURE THROUGH CREATION CAMPPRCS/CHAND NEWB CNTRMENARDS MORTON GROVE $ 31.11 06/09/201465050 BUILDING MAINTENANCE MATERIALMATERIALS FOR MINOR REPAIRS AT CHANDLER-NEWBERGERPRCS/CHAND NEWB CNTRMILLEN HARDWARE $ 87.25 06/09/201465050 BUILDING MAINTENANCE MATERIALPAINT FOR SNOW PLOW PAINTING AT PRESCHOOL CAMP. (TAX CHARGED WAS CREDITED LATER IN THIS REPORT)PRCS/CHAND NEWB CNTRHAROLD'S TRUE VALUE HD $ 36.47 06/12/2014 65040 JANITORIAL SUPPLIESWET JET POWER CLEANING SUPPLIES.PRCS/CHAND NEWB CNTRUS TOY CO INC 2 $ 45.61 06/16/2014 65110 REC PROGRAM SUPPLIES ACTIVITY SUPPLIES FOR ARTS-CRAFT DAYS IN SUMMER CAMPSPRCS/CHAND NEWB CNTRJEWEL #3456 $ 33.12 06/16/2014 65025 FOODCORN SYRUP, APPLE SAUCE, FLOUR, RUBBER BALLS, CINNAMON FOR PRESCHOOL CAMP ACTIVITIESPRCS/CHAND NEWB CNTRARC SERVICES/TRAINING $ 190.00 06/16/2014 62295 TRAINING & TRAVELPER PERSON FEES FOR AMERICAN RED CROSS CPR & FIRST AID CLASSPRCS/CHAND NEWB CNTRMILLEN HARDWARE $ 78.49 06/16/2014 65110 REC PROGRAM SUPPLIESPOOL FOR PRESCHOOL WATER DAYS, FLASHLIGHTS, EXTENSION CORD, LAMBS WOOL FOR CAMPPRCS/CHAND NEWB CNTRTHE HOME DEPOT 1902 $ 193.76 06/16/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSWEED WHIP--BATTERY OPERATED, WRENCH SET FOR REPAIRS IN BUILDING, PLIERS, EXTRA PLASTIC LINE FOR WEED WHIPPRCS/CHAND NEWB CNTRMILLEN HARDWARE $ 56.85 06/17/2014 65110 REC PROGRAM SUPPLIES CANVAS DROP CLOTH, POTTING SOIL FOR PRESCHOOL CAMP PROJECTSPRCS/CHAND NEWB CNTRARC SERVICES/TRAINING $ 38.00 06/17/2014 62295 TRAINING & TRAVELPER PERSON FEES FOR AMERICAN RED CROSS BABYSITTER TRAINING CLASSPRCS/CHAND NEWB CNTRJEWEL #3456 $ 8.62 06/17/2014 65110 REC PROGRAM SUPPLIES RUBBER BALLS FOR CAMPPRCS/CHAND NEWB CNTRMICHAELS STORES 3849 $ 47.95 06/19/2014 65110 REC PROGRAM SUPPLIES FABRIC MARKERS AND TEE SHIRTS FOR PROJECT AT CAMPPRCS/CHAND NEWB CNTRD & D FINER FOODS $ 14.17 06/20/2014 65025 FOODCOOKIES AND FRUIT BARS FOR CAMPPRCS/CHAND NEWB CNTRKAZOOM $ 27.99 06/23/2014 65110 REC PROGRAM SUPPLIES ACTIVITY CUBE FOR TIME TOGETHERPRCS/CHAND NEWB CNTRKAZOOM $ 27.98 06/23/2014 65110 REC PROGRAM SUPPLIES RIDE ON TOY AND BIG TRUCK FOR TIME TOGETHERPRCS/CHAND NEWB CNTRTARGET 00011676 $ 47.58 06/23/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SUMMER CAMP PROGRAMSPRCS/CHAND NEWB CNTRSUNFLOWER MARKETING $ 41.73 06/23/2014 65110 REC PROGRAM SUPPLIES T-SHIRTS FOR PARTICIPANTS IN YOUTH TEAM TENNIS PROGRAMPRCS/CHAND NEWB CNTRTHE LEGO STORE $ 89.97 06/24/2014 65110 REC PROGRAM SUPPLIES LEGO CAMP TOYS---SCORPION STINGER, TRASH CHOMPER, ALLIANCE TANKPRCS/CHAND NEWB CNTRJEWEL #3456 $ 29.50 06/24/2014 65110 REC PROGRAM SUPPLIES PRESCHOOL CAMP COOKING AND ART SUPPLIESPRCS/CHAND NEWB CNTRMILLEN HARDWARE $ 19.78 06/25/2014 65110 REC PROGRAM SUPPLIES PLAY DOH COOKIE CUTTERS, MIXING BOWL FOR PRESCHOOL CAMPPRCS/CHAND NEWB CNTRJEWEL #3456 $ 3.67 06/25/2014 65025 FOODPLAY DOH SUPPLIES--FOOD COLORINGPRCS/CHAND NEWB CNTRJEWEL #3456 $ (4.09) 06/25/2014 65110 REC PROGRAM SUPPLIES REFUND OF TAX INCORRECTLY CHARGED.PRCS/CHAND NEWB CNTRMILLEN HARDWARE $ (16.96) 06/26/201465050 BUILDING MAINTENANCE MATERIALREFUND OF TAX CHARGED IN PREVIOUS RECEIPTSPRCS/CHAND NEWB CNTRMILLEN HARDWARE $ (5.40) 06/26/201465050 BUILDING MAINTENANCE MATERIALRETURN--BLACK PAINTAugust 11, 2014Page 13 of 35139 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/CHAND NEWB CNTRKAZOOM $ 14.99 06/26/2014 65110 REC PROGRAM SUPPLIES RIDE ON TOY FOR TIME TOGETHERPRCS/CHAND NEWB CNTRPAPA JOHN'S 01012 $ 434.85 06/27/2014 65025 FOODPIZZAS FOR TEEN EVENTS TO GATHER FEEDBACK ABOUT SUMMER PROGRAMMINGPRCS/CHAND NEWB CNTRPAPA JOHN'S 01012 $ 132.46 06/30/2014 65025 FOODPIZZAS FOR TEEN EVENTS TO GATHER FEEDBACK ABOUT SUMMER PROGRAMMINGPRCS/CHAND NEWB CNTRHAROLD'S TRUE VALUE HD $ 5.97 06/30/201465050 BUILDING MAINTENANCE MATERIALWASP SPRAY FOR BAKER SHELTER.PRCS/COMMUNITY SERVICESJEWEL #3487 $ 19.06 06/02/2014 65025 FOODVOLUNTEER OMBUDSMAN TRAINING-REIMBURSED BY GRANTPRCS/COMMUNITY SERVICESPANERA BREAD #645 $ 75.92 06/03/2014 65025 FOODSENIOR BUILDING MANAGERS COLLABORATION MEETING-REIMBURSED BY GRANTPRCS/COMMUNITY SERVICESJEWEL #3487 $ 26.97 06/06/2014 65025 FOODCOMMISSION ON AGING MEETINGPRCS/COMMUNITY SERVICESJEWEL #3487 $ 15.98 06/12/2014 65025 FOODLONG TERM CARE COMMITTEE MEETINGPRCS/COMMUNITY SERVICESJEWEL #3487 $ 23.27 06/20/2014 65025 FOODSENIOR FAIR - WEISS HOSPITAL - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICESWELLS PLAZA $ 21.00 06/23/2014 62295 TRAINING & TRAVELPARKING FEE FOR RETIRED SOCIAL WORKERS COMMUNITY EDUCATION PRESENTATION - REIMBURSED BY GRANT-PRCS/COMMUNITY SERVICESJEWEL #3487 $ 58.97 06/25/2014 65025 FOODMULTI-FACILITY STAFF IN-SERVICE - EVANSTON PUBLIC LIBRARY - REIMBURSED BY GRANTPRCS/ECOLOGY CNTRFISHTECH $ 17.81 06/02/2014 65110 REC PROGRAM SUPPLIES ACCESS TO FISHINGPRCS/ECOLOGY CNTRPETSMART INC 427 $ 79.97 06/03/2014 62490 OTHER PROGRAM COSTS ANIMAL CAREPRCS/ECOLOGY CNTRGFS MKTPLC #1915 $ 117.16 06/03/2014 65110 REC PROGRAM SUPPLIES CAMPOUT FOODPRCS/ECOLOGY CNTRFISHTECH $ 17.70 06/09/2014 65110 REC PROGRAM SUPPLIES ACCESS TO FISHING WORMSPRCS/ECOLOGY CNTRLLLREPTILE AND SUPPLY $ 52.94 06/09/2014 62490 OTHER PROGRAM COSTS ANIMAL CAREPRCS/ECOLOGY CNTRJEWEL #3456 $ 3.13 06/09/2014 62490 OTHER PROGRAM COSTS ANIMAL CARE (24.84%)PRCS/ECOLOGY CNTRSCHOOL OUTFITTERS $ 134.08 06/09/2014 65110 REC PROGRAM SUPPLIES ART DRYING RACKPRCS/ECOLOGY CNTRJEWEL #3456 $ 9.47 06/09/2014 65110 REC PROGRAM SUPPLIES CAMPFIRE SUPPLIES (75.16%)PRCS/ECOLOGY CNTRPETSMART INC 427 $ 48.43 06/17/2014 62490 OTHER PROGRAM COSTS ANIMAL CAREPRCS/ECOLOGY CNTRJEWEL #3487 $ 13.81 06/17/2014 62490 OTHER PROGRAM COSTS ANIMAL CARE (56.62%)PRCS/ECOLOGY CNTRTARGET 00009274 $ 8.22 06/17/2014 62490 OTHER PROGRAM COSTS ANIMAL CARE KNIVES FOR PREP (48.78%)PRCS/ECOLOGY CNTRJEWEL #3487 $ 7.59 06/17/2014 65110 REC PROGRAM SUPPLIES BUBBLE SCIENCE (31.12%)PRCS/ECOLOGY CNTRTARGET 00009274 $ 3.99 06/17/2014 65110 REC PROGRAM SUPPLIES BUBBLE SCIENCE SOAP (23.68%)PRCS/ECOLOGY CNTRTARGET 00009274 $ 4.64 06/17/2014 65110 REC PROGRAM SUPPLIES CAMP BALLOONS (27.54%)PRCS/ECOLOGY CNTRJEWEL #3487 $ 2.99 06/17/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIES (12.26%)PRCS/ECOLOGY CNTRGFS MKTPLC #1915 $ 246.95 06/19/2014 65025 FOODCAMP COOK OUT FOODPRCS/ECOLOGY CNTRTARGET 00009274 $ 12.48 06/19/2014 65110 REC PROGRAM SUPPLIES CAMP CRAFT SUPPLIESPRCS/ECOLOGY CNTRGFS MKTPLC #1915 $ 8.97 06/19/2014 65025 FOODCAMP FOODAugust 11, 2014Page 14 of 35140 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/ECOLOGY CNTRJEWEL #3487 $ 15.67 06/19/2014 65025 FOODCAMP FOODPRCS/ECOLOGY CNTRRODENTPRO COM LLC $ 97.23 06/19/2014 62490 OTHER PROGRAM COSTS RATS/MICE FOR ANIMAL FOODPRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 30.87 06/20/2014 62490 OTHER PROGRAM COSTS ANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTRLLLREPTILE AND SUPPLY $ 26.99 06/23/2014 62490 OTHER PROGRAM COSTS ANIMAL SUPPLIES - CRICKETSPRCS/FACTHE HOME DEPOT 1902 $ 466.75 06/02/201465050 BUILDING MAINTENANCE MATERIALBUILDING MATERIALS FOR CIVIC CTR. LUNCH ROOMPRCS/FACTHE HOME DEPOT 1902 $ 58.33 06/02/201465050 BUILDING MAINTENANCE MATERIALBUILDING MATERIALS FOR CIVIC CTR. LUNCH ROOMPRCS/FACTHE HOME DEPOT 1902 $ 87.15 06/02/201465050 BUILDING MAINTENANCE MATERIALEVALUATION SHED FOR ANIMAL SHELTERPRCS/FACTHE HOME DEPOT 1902 $ 30.54 06/02/201465050 BUILDING MAINTENANCE MATERIALEVALUATION SHED FOR ANIMAL SHELTER.PRCS/FACJOHNSTONE SUPPLY OF NI $ 120.42 06/02/201465050 BUILDING MAINTENANCE MATERIALMATERIALS FOR LIBRARY CIVIC CTR.PRCS/FACSTANDARD PIPE $ 37.29 06/02/201465050 BUILDING MAINTENANCE MATERIALPARTS FOR PARK MAINTENANCE.PRCS/FACTHE HOME DEPOT 1902 $ 57.52 06/02/201465050 BUILDING MAINTENANCE MATERIALWATER HEATER FOR LIGHT HOUSEPRCS/FACWW GRAINGER $ 5.60 06/03/201465050 BUILDING MAINTENANCE MATERIALAAA BATTERIES FOR EQUIPMENTPRCS/FACWW GRAINGER $ 80.51 06/03/201465050 BUILDING MAINTENANCE MATERIALEXIT SIGN FOR 729 HOWARDPRCS/FACABLE DISTRIBUTORS $ 141.76 06/03/201465050 BUILDING MAINTENANCE MATERIALREFRIGERANTPRCS/FACLEMOI ACE HARDWARE $ 8.54 06/04/201465050 BUILDING MAINTENANCE MATERIALBUILDING MATERIALS FOR CIVIC CTR. LUNCH ROOMPRCS/FACBEST BUY 00003137 $ 109.99 06/04/201465050 BUILDING MAINTENANCE MATERIALC.C. BREAK ROOM TVPRCS/FACLEMOI ACE HARDWARE $ 61.68 06/04/201465050 BUILDING MAINTENANCE MATERIALCONDENSATION PUMPPRCS/FACTHE HOME DEPOT 1902 $ 8.95 06/04/201465050 BUILDING MAINTENANCE MATERIALEVALUATION SHED FOR ANIMAL SHELTERPRCS/FACTHE HOME DEPOT 1902 $ 35.39 06/04/201465050 BUILDING MAINTENANCE MATERIALPAINT MATERIALSPRCS/FACSTANDARD PIPE $ 55.26 06/04/201465050 BUILDING MAINTENANCE MATERIALPARTS FOR FOUNTAIN SQUAREPRCS/FACTRU-LINK FENCE LLC $ 60.00 06/05/201465050 BUILDING MAINTENANCE MATERIALANIMAL SHELTER GATESPRCS/FACANDERSON LOCK CO $ 345.95 06/05/201465050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE MATERIALSPRCS/FACSTANDARD PIPE $ (6.94) 06/05/201465050 BUILDING MAINTENANCE MATERIALCREDITPRCS/FACSTANDARD PIPE $ 199.97 06/05/201465050 BUILDING MAINTENANCE MATERIALEJECTOR PUMP FOR FOUNTAIN SQUAREPRCS/FACABLE DISTRIBUTORS $ 130.45 06/05/201465050 BUILDING MAINTENANCE MATERIALREPAIR MATERIALSPRCS/FACANDERSON LOCK CO $ 161.05 06/05/201465050 BUILDING MAINTENANCE MATERIALSHOP STOCK MATERIALSPRCS/FACTHE HOME DEPOT 1902 $ 41.93 06/06/201465050 BUILDING MAINTENANCE MATERIALBREAK ROOM TVPRCS/FACPURE ELECTRIC $ 140.98 06/06/201465050 BUILDING MAINTENANCE MATERIALBREAK ROOM TVPRCS/FACTHE HOME DEPOT 1902 $ 73.71 06/06/201465050 BUILDING MAINTENANCE MATERIALBUILDING MATERIALS FOR CIVIC CTR. LUNCH ROOMAugust 11, 2014Page 15 of 35141 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FACABLE DISTRIBUTORS $ (123.26) 06/06/201465050 BUILDING MAINTENANCE MATERIAL CREDITPRCS/FACTHE HOME DEPOT 1902 $ 91.74 06/06/201465050 BUILDING MAINTENANCE MATERIAL IT SHELVINGPRCS/FACTHE HOME DEPOT 1902 $ 34.98 06/06/201465050 BUILDING MAINTENANCE MATERIAL PAINTPRCS/FACTHE HOME DEPOT 1902 $ 36.76 06/06/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR ECOLOGY CTR. RESTROOMPRCS/FACTHE HOME DEPOT 1902 $ 76.00 06/09/201465050 BUILDING MAINTENANCE MATERIAL BUILDING MATERIALS FOR CIVIC CTR. LUNCH ROOMPRCS/FACTHE HOME DEPOT 1902 $ 144.20 06/09/201465050 BUILDING MAINTENANCE MATERIAL BUILDING MATERIALS FOR CIVIC CTR. LUNCH ROOMPRCS/FACTHE HOME DEPOT 1902 $ 39.97 06/09/201465050 BUILDING MAINTENANCE MATERIAL LEVY COMPRESSOR PARTPRCS/FACTHE HOME DEPOT 1902 $ 25.06 06/09/201465050 BUILDING MAINTENANCE MATERIAL LOUNGE ROOM MATERIALSPRCS/FACTHE HOME DEPOT 1902 $ 5.14 06/09/201465050 BUILDING MAINTENANCE MATERIAL LOUNGE ROOM MATERIALSPRCS/FACEPCO PAINT STORE 1252 $ 5.29 06/09/201465050 BUILDING MAINTENANCE MATERIAL MCCULLOCH PARKPRCS/FACWW GRAINGER $ 501.30 06/09/201465050 BUILDING MAINTENANCE MATERIAL MEN'S WASHROOM EXHAUST FANPRCS/FACMOST DEPENDABLE FOUNTA $ 372.00 06/09/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR DRAINING FOUNTAINPRCS/FACLEMOI ACE HARDWARE $ 15.31 06/09/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR FOUNTAIN SQUAREPRCS/FACLEMOI ACE HARDWARE $ 61.59 06/09/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR FOUNTAIN SQUAREPRCS/FACWW GRAINGER $ 501.30 06/09/201465050 BUILDING MAINTENANCE MATERIAL WOMEN'S WASHROOM EXHAUST FANPRCS/FACLEMOI ACE HARDWARE $ 8.62 06/10/201465050 BUILDING MAINTENANCE MATERIAL CHILD SAFETY PLUGSPRCS/FACSTANDARD PIPE $ 549.24 06/10/201465050 BUILDING MAINTENANCE MATERIAL FIRE HYDRANT PARTSPRCS/FACWW GRAINGER $ 406.65 06/10/201465050 BUILDING MAINTENANCE MATERIAL FOUNTAIN SQUARE AND ROSE GARDEN MAINTENANCE PARTSPRCS/FACSTANDARD PIPE $ 18.96 06/10/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR SHERMAN STREET GARAGEPRCS/FACSTANDARD PIPE $ 125.76 06/10/2014 65085 MINOR EQUIP & TOOLS SUPPLIES FOR TRUCKPRCS/FACPAYPAL GSALABAMA $ 169.98 06/10/201465050 BUILDING MAINTENANCE MATERIAL VAV MOTORS FOR LIBRARYPRCS/FACBEST BUY 00003137 $ 119.99 06/11/201465050 BUILDING MAINTENANCE MATERIAL BUILDING MATERIALS FOR CIVIC CTR. LUNCH ROOMPRCS/FACWW GRAINGER $ 98.57 06/11/201465050 BUILDING MAINTENANCE MATERIAL CONTROL PANEL FOR ROSE GARDENPRCS/FACWW GRAINGER $ 151.20 06/11/201465050 BUILDING MAINTENANCE MATERIAL LED LAMPSPRCS/FACTHE HOME DEPOT 1902 $ 5.46 06/11/201465050 BUILDING MAINTENANCE MATERIAL LIFT REPAIR PARTSPRCS/FACSTANDARD PIPE $ 211.01 06/11/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR SHERMAN STREET GARAGEPRCS/FACPURE ELECTRIC $ 98.14 06/12/201465050 BUILDING MAINTENANCE MATERIAL ACKERMAN PARK LIGHTSPRCS/FACTHE HOME DEPOT 1902 $ 57.71 06/12/201465050 BUILDING MAINTENANCE MATERIAL ANIMAL SHELTER PARTSPRCS/FACTHE HOME DEPOT 1902 $ 29.01 06/12/201465050 BUILDING MAINTENANCE MATERIAL BUILDING MATERIALS FOR CIVIC CTR. LUNCH ROOMAugust 11, 2014Page 16 of 35142 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FACTHE HOME DEPOT 1902 $ 295.00 06/12/201465050 BUILDING MAINTENANCE MATERIAL MAINTENANCE PARTSPRCS/FACTHE HOME DEPOT 1902 $ 22.63 06/12/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR REPAIRING BEACH CHAIRSPRCS/FACTHE HOME DEPOT 1902 $ (49.50) 06/12/201465050 BUILDING MAINTENANCE MATERIAL REFUND FOR RETURNED TOOLPRCS/FACTHE HOME DEPOT 1902 $ 500.00 06/12/201465050 BUILDING MAINTENANCE MATERIAL WATER HEATER FOR LINDEN BUILDINGPRCS/FACTHE HOME DEPOT 1902 $ 500.00 06/12/201465050 BUILDING MAINTENANCE MATERIAL WATER HEATER PARTS FOR LINDEN BUILDINGPRCS/FACTHE HOME DEPOT 1902 $ 95.91 06/13/201465050 BUILDING MAINTENANCE MATERIAL DRILL BITSPRCS/FACANDERSON LOCK CO $ 606.80 06/13/201465050 BUILDING MAINTENANCE MATERIAL LOCK FOR LOUNGE ROOMPRCS/FACTHE HOME DEPOT 1902 $ 51.96 06/13/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR ANIMAL SHELTER CAGESPRCS/FACTHE HOME DEPOT 1902 $ 297.48 06/13/201465050 BUILDING MAINTENANCE MATERIAL REPAIR MATERIALS FOR CIVIC CTR.PRCS/FACPURE ELECTRIC $ 50.14 06/13/201465050 BUILDING MAINTENANCE MATERIAL ROSE GARDEN CONTROL PANELPRCS/FACTHE HOME DEPOT 1902 $ 14.96 06/16/201465050 BUILDING MAINTENANCE MATERIAL FOUNTAIN SQUARE MAINTENANCE TOOLSPRCS/FACTHE HOME DEPOT 1902 $ 19.35 06/16/201465050 BUILDING MAINTENANCE MATERIAL FOUNTAIN SQUARE MAINTENANCE TOOLSPRCS/FACJOHNSON LOCKSMITH INC $ 9.80 06/16/201465050 BUILDING MAINTENANCE MATERIAL KEY DUPLICATES FOR COMMUNITY DEVELOPMENTPRCS/FACPURE ELECTRIC $ 257.60 06/16/201465050 BUILDING MAINTENANCE MATERIAL LAGOON TEMP. POWER PANELSPRCS/FACTHE HOME DEPOT 1902 $ 59.12 06/16/201465050 BUILDING MAINTENANCE MATERIAL OUTSIDE LIGHTSPRCS/FACSTANDARD PIPE $ 129.20 06/17/201465050 BUILDING MAINTENANCE MATERIAL MAINTENANCE MATERIALSPRCS/FACSTANDARD PIPE $ 414.80 06/17/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR BUILDING MAINTENANCEPRCS/FACJOHNSTONE SUPPLY OF NI $ 397.11 06/17/201465050 BUILDING MAINTENANCE MATERIAL REPAIR PARTS FOR CIVIC CTR.PRCS/FACSTANDARD PIPE $ 199.97 06/17/201465050 BUILDING MAINTENANCE MATERIAL SUMP PUMP FOR COACH HOUSEPRCS/FACSTANDARD PIPE $ 500.00 06/18/201465050 BUILDING MAINTENANCE MATERIAL COACH HOUSE SUMP PUMPPRCS/FACSTANDARD PIPE $ 552.36 06/18/201465050 BUILDING MAINTENANCE MATERIAL COACH HOUSE SUMP PUMPPRCS/FACPURE ELECTRIC $ 256.60 06/18/201465050 BUILDING MAINTENANCE MATERIAL LAGOON TEMP. POWER PANELSPRCS/FACSTANDARD PIPE $ 71.20 06/18/201465050 BUILDING MAINTENANCE MATERIAL MAINTENANCE TOOLSPRCS/FACLEMOI ACE HARDWARE $ 14.38 06/18/201465050 BUILDING MAINTENANCE MATERIAL RUBBER BUMPERS FOR FLEETWOODPRCS/FACTHE HOME DEPOT 1902 $ 308.45 06/19/201465050 BUILDING MAINTENANCE MATERIAL CLEANING MATERIALSPRCS/FACHAROLD'S TRUE VALUE HD $ 5.67 06/19/201465050 BUILDING MAINTENANCE MATERIAL COACH HOUSE SUMP PUMPPRCS/FACPURE ELECTRIC $ 331.90 06/19/201465050 BUILDING MAINTENANCE MATERIAL LAGOON TEMP. POWER PANELSPRCS/FACTHE HOME DEPOT 1902 $ 187.30 06/19/201465050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR CIVIC CTR. CLEAN UPPRCS/FACDEERY-PARDUE & ASSOCIA $ 112.47 06/19/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR HYDRANTAugust 11, 2014Page 17 of 35143 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FACSTANDARD PIPE $ 151.57 06/19/201465050 BUILDING MAINTENANCE MATERIAL REPAIR MATERIALSPRCS/FACTHE HOME DEPOT 1902 $ 101.46 06/19/201465050 BUILDING MAINTENANCE MATERIAL REPAIR SUPPLIES FOR CIVIC CTR.PRCS/FACTHE HOME DEPOT 1902 $ 242.60 06/19/201465050 BUILDING MAINTENANCE MATERIAL WATER HEATER PARTS FOR LINDENPRCS/FACTHE HOME DEPOT 1902 $ 36.25 06/19/201465050 BUILDING MAINTENANCE MATERIAL WATER HEATER PARTS FOR LINDEN BUILDINGPRCS/FACTHE HOME DEPOT 1902 $ 7.96 06/20/201465050 BUILDING MAINTENANCE MATERIAL ANIMAL SHELTER PARTSPRCS/FACPURE ELECTRIC $ 26.40 06/20/201465050 BUILDING MAINTENANCE MATERIAL BEACH HOUSE HOT WATER TANKSPRCS/FACJOHNSTONE SUPPLY OF NI $ 537.00 06/20/201465050 BUILDING MAINTENANCE MATERIAL GAUGESPRCS/FACPURE ELECTRIC $ 9.30 06/20/201465050 BUILDING MAINTENANCE MATERIAL LAGOON TEMP. POWER PANELSPRCS/FACSTANDARD PIPE $ 467.76 06/20/201465050 BUILDING MAINTENANCE MATERIAL MAINTENANCE TOOLSPRCS/FACSTANDARD PIPE $ 1,000.00 06/20/2014 62230 SVC TO MAINTAIN MAINS MATERIALS FOR REPAIRS TO SHERMAN PLAZA PLUMBING RISERS.PRCS/FACABLE DISTRIBUTORS $ 532.43 06/20/201465050 BUILDING MAINTENANCE MATERIAL REPAIR PARTSPRCS/FACTHE HOME DEPOT 1902 $ 132.50 06/20/201465050 BUILDING MAINTENANCE MATERIAL WATER HEATER PARTS FOR LINDEN BUILDINGPRCS/FACBORNQUIST, INC. $ 295.00 06/23/201465050 BUILDING MAINTENANCE MATERIAL BOILER PARTS FOR NOYES BUILDINGPRCS/FACTHE HOME DEPOT 1902 $ 214.63 06/23/201465050 BUILDING MAINTENANCE MATERIAL BUILDING MATERIALSPRCS/FACTHE HOME DEPOT 1902 $ 174.76 06/23/201465050 BUILDING MAINTENANCE MATERIAL CLEANING MATERIALSPRCS/FACLEMOI ACE HARDWARE $ 42.61 06/23/201465050 BUILDING MAINTENANCE MATERIAL FOUNTAIN SQUARE CHEMICALSPRCS/FACLEMOI ACE HARDWARE $ 18.19 06/23/201465050 BUILDING MAINTENANCE MATERIAL LAGOON TEMP. POWER PANELSPRCS/FACWW GRAINGER $ 807.48 06/23/201465050 BUILDING MAINTENANCE MATERIAL LAMPS FOR LIGHT FIXTURESPRCS/FACTHE HOME DEPOT 1902 $ 15.51 06/23/201465050 BUILDING MAINTENANCE MATERIAL LIGHTNING DETECTORSPRCS/FACTHE HOME DEPOT 1902 $ 433.44 06/23/201465050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR 1ST FLOOR OFFICEPRCS/FACTHE HOME DEPOT 1902 $ 38.16 06/23/201465050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR 1ST FLOOR OFFICE AT CIVIC CTR.PRCS/FACTHE HOME DEPOT 1902 $ 7.24 06/23/201465050 BUILDING MAINTENANCE MATERIAL PAINT SUPPLIES FOR LEVYPRCS/FACANDERSON LOCK CO $ 186.48 06/24/201465050 BUILDING MAINTENANCE MATERIAL CORES AND CAPS FOR SHOP STOCKPRCS/FACWW GRAINGER $ 256.85 06/24/201465050 BUILDING MAINTENANCE MATERIAL EXHAUST FAN FOR LEVY CTR.PRCS/FACSTANDARD PIPE $ 120.82 06/24/201465050 BUILDING MAINTENANCE MATERIAL HYDRANT PARTS FOR JAMES PARKPRCS/FACEPCO PAINT STORE 1252 $ 306.84 06/24/201465050 BUILDING MAINTENANCE MATERIAL PAINT FOR 4TH OF JULY FESTIVITIESPRCS/FACSTANDARD PIPE $ 49.20 06/24/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR ROSE GARDEN MAINTENANCE.PRCS/FACWW GRAINGER $ 5.72 06/24/201465050 BUILDING MAINTENANCE MATERIAL REPAIR PARTS FOR NOYESPRCS/FACPAYPAL LAWNCUTTERS $ 16.98 06/24/201465050 BUILDING MAINTENANCE MATERIAL TABLE SAW SAFETY SWITCHAugust 11, 2014Page 18 of 35144 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FACSTANDARD PIPE $ 74.02 06/24/201465050 BUILDING MAINTENANCE MATERIAL WATER HEATER PARTSPRCS/FACTHE HOME DEPOT 1902 $ 240.47 06/25/201465050 BUILDING MAINTENANCE MATERIAL BUILDING MATERIALS FOR CIVIC CTR. LUNCH ROOMPRCS/FACTHE HOME DEPOT 1902 $ 9.47 06/25/201465050 BUILDING MAINTENANCE MATERIAL FRONT DOOR DEMPSTER BEACH HOUSEPRCS/FACLEMOI ACE HARDWARE $ 37.37 06/25/201465050 BUILDING MAINTENANCE MATERIAL FUSE BOX FOR SERVICE CTR.PRCS/FACTHE BOYER CORPORATION $ 105.21 06/25/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR DRAIN MAINTENANCEPRCS/FACTHE HOME DEPOT 1902 $ 25.85 06/26/201465050 BUILDING MAINTENANCE MATERIAL FENCE PARTS FOR ANIMAL SHELTERPRCS/FACPURE ELECTRIC $ 88.26 06/26/201465050 BUILDING MAINTENANCE MATERIAL LAGOON TEMP. POWER PANELSPRCS/FACEVANSTON LUMBER $ 81.60 06/26/201465050 BUILDING MAINTENANCE MATERIAL LAGOON TEMP. POWER PANELSPRCS/FACJOHNSTONE SUPPLY OF NI $ 398.25 06/26/201465050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR TRUCKS AT CIVIC CTR.PRCS/FACSTANDARD PIPE $ 142.04 06/26/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR LINDEN BUILDING AND FOUNTAIN MAINTENANCEPRCS/FACTHE HOME DEPOT 1902 $ 32.20 06/26/2014 65085 MINOR EQUIP & TOOLS SUPPLIES FOR TRUCKPRCS/FACSOUTHSIDE CONTROL $ 140.00 06/26/201465050 BUILDING MAINTENANCE MATERIAL TEST KIT CONTROLLER FOR SERVICE CTR.PRCS/FACTHE HOME DEPOT 1907 $ 179.70 06/27/201465050 BUILDING MAINTENANCE MATERIAL BUILDING MATERIALS FOR CIVIC CTR. LUNCH ROOMPRCS/FACSTANDARD PIPE $ 41.50 06/27/201465050 BUILDING MAINTENANCE MATERIAL GREENLEAF BLDG. SINK AND TOILETPRCS/FACPURE ELECTRIC $ 4.27 06/27/201465050 BUILDING MAINTENANCE MATERIAL LAGOON TEMP. POWER PANELSPRCS/FACTHE HOME DEPOT 1902 $ 11.14 06/27/201465050 BUILDING MAINTENANCE MATERIAL LIGHTNING DETECTORSPRCS/FACTHE HOME DEPOT 1902 $ 27.97 06/27/201465050 BUILDING MAINTENANCE MATERIAL PAINT MATERIALSPRCS/FACABLE DISTRIBUTORS $ 187.49 06/27/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR JAMES PARKPRCS/FACABLE DISTRIBUTORS $ 50.60 06/27/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR JAMES PARKPRCS/FACTHE HOME DEPOT 1902 $ 97.43 06/27/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR LAKE FRONTPRCS/FACAPPLIANCE PARTS PROS $ 31.90 06/27/201465050 BUILDING MAINTENANCE MATERIAL STOVE PARTS FOR LEVY CTR.PRCS/FACSTANDARD PIPE $ 54.24 06/27/201465050 BUILDING MAINTENANCE MATERIAL TOOLS FOR GREENLEAF MAINTENANCEPRCS/FACTHE HOME DEPOT 1902 $ (259.00) 06/27/201465050 BUILDING MAINTENANCE MATERIAL WATER HEATER PARTS FOR GREENLEAF BUILDINGPRCS/FACTHE HOME DEPOT 1902 $ 117.54 06/30/201465050 BUILDING MAINTENANCE MATERIAL CIVIC CTR. SHOP PARTSPRCS/FACTHE HOME DEPOT 1902 $ 64.66 06/30/201465050 BUILDING MAINTENANCE MATERIAL GREENLEAF BLDG. AND GREENWOOD PARTS FOR MAINTENANCEPRCS/FACLEMOI ACE HARDWARE $ 20.35 06/30/201465050 BUILDING MAINTENANCE MATERIAL LAGOON TEMP. POWER PANELSPRCS/FACPURE ELECTRIC $ 896.86 06/30/201465050 BUILDING MAINTENANCE MATERIAL LAGOON TEMP. POWER PANELSPRCS/FACPURE ELECTRIC $ 191.28 06/30/201465050 BUILDING MAINTENANCE MATERIAL LAGOON TEMP. POWER PANELSPRCS/FACTHE HOME DEPOT 1902 $ 125.91 06/30/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR JAMES PARKAugust 11, 2014Page 19 of 35145 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 28.86 06/02/2014 65040 JANITORIAL SUPPLIESBUILDING SUPPLIESPRCS/FLEETWOOD JOUR CNTRSCHOLASTIC INC. KEY 6 $ 39.94 06/02/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPIESPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 331.44 06/02/2014 65110 REC PROGRAM SUPPLIES GARDEN SUPPLIESPRCS/FLEETWOOD JOUR CNTRNU THEATRE CTR BO 802 $ 100.00 06/02/2014 62507 FIELD TRIPSOUTING FOR FOSTER SENIORSPRCS/FLEETWOOD JOUR CNTRHOUSE OF RENTAL $ 36.50 06/02/2014 62375 RENTALSRENTAL FOR SPELLING BEEPRCS/FLEETWOOD JOUR CNTRPROCOM SOUND $ 686.75 06/02/2014 65110 REC PROGRAM SUPPLIES REPAIR AND UPGRADE OF SOUND SYSTEMPRCS/FLEETWOOD JOUR CNTREVANSTON SIGNS AND GRA $ 224.00 06/02/2014 62210 PRINTINGSIGNS FOR UPCOMING PROGRAMSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 57.38 06/02/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 152.21 06/02/2014 65025 FOODSUPPLIES FOR SENIOR CRUISEPRCS/FLEETWOOD JOUR CNTRWING STOP # 376 $ 142.17 06/02/2014 65025 FOODSUPPLIES FOR SENIOR CRUISEPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 392.08 06/02/2014 65025 FOODSUPPLIES FOR SENIOR MADI GRASPRCS/FLEETWOOD JOUR CNTRCROWN TROPHY 54 $ 46.00 06/02/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SPELLING BEEPRCS/FLEETWOOD JOUR CNTRFACTORY CARD OUTLET #3 $ 134.16 06/02/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SPELLING BEEPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 189.11 06/02/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THEATREPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 137.28 06/02/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THEATREPRCS/FLEETWOOD JOUR CNTRJEWEL #3456 $ 18.64 06/02/2014 65025 FOODSUPPLIES FOR THEATRE PRODUCTION MEETINGPRCS/FLEETWOOD JOUR CNTREVANSTON IMPRINTABLES $ 285.20 06/02/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR VOLLEYBALL CLINICPRCS/FLEETWOOD JOUR CNTRMICHAELS STORES 3849 $ 30.41 06/03/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESPRCS/FLEETWOOD JOUR CNTRCHICAGO CANVAS AND $ (19.81) 06/03/2014 65110 REC PROGRAM SUPPLIES CREDIT FOR TAX CHARGEDPRCS/FLEETWOOD JOUR CNTRWINDY CITY GARDEN CENT $ 236.48 06/03/2014 65110 REC PROGRAM SUPPLIES GARDEN SUPPLIESPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 65.07 06/03/2014 65110 REC PROGRAM SUPPLIES SET BUILDING MATERIALSPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 33.97 06/03/2014 65110 REC PROGRAM SUPPLIES SET BUILDING MATERIALSPRCS/FLEETWOOD JOUR CNTRCHICAGO CANVAS AND $ 134.01 06/03/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THE THEATREPRCS/FLEETWOOD JOUR CNTRCHICAGO CANVAS AND $ 100.00 06/03/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THEATREPRCS/FLEETWOOD JOUR CNTRTHE SALVATION ARMY THR $ 15.62 06/04/2014 65110 REC PROGRAM SUPPLIES COSTUMES FOR THEATREPRCS/FLEETWOOD JOUR CNTRPROCOM SOUND $ 828.98 06/04/2014 65110 REC PROGRAM SUPPLIES REPAIR AND UPGRADE OF SOUND SYSTEMPRCS/FLEETWOOD JOUR CNTRTARGET 00023739 $ 10.98 06/04/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR COSTUMESPRCS/FLEETWOOD JOUR CNTRUS TOY CO INC 2 $ 167.35 06/04/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR MASON PARKPRCS/FLEETWOOD JOUR CNTRDISCOUNT SCHOOL SUPPLY $ 1,437.85 06/05/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESAugust 11, 2014Page 20 of 35146 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTRUS TOY CO INC 2 $ 646.61 06/05/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESPRCS/FLEETWOOD JOUR CNTRHOLLYWOOD MIRROR $ 34.00 06/05/2014 65110 REC PROGRAM SUPPLIES COSTUMES FOR THEATREPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 171.49 06/05/2014 65025 FOODPROGRAM SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 56.89 06/05/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTREVANSTON SIGNS AND GRA $ 500.00 06/06/2014 65110 REC PROGRAM SUPPLIES BASKETBALL SIGNSPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 45.17 06/06/2014 65040 JANITORIAL SUPPLIESCLEANONG SUPPLIESPRCS/FLEETWOOD JOUR CNTRBELMONT ARMY VINTAGE $ 11.00 06/06/2014 65110 REC PROGRAM SUPPLIES COSTUMES FOR THEATREPRCS/FLEETWOOD JOUR CNTRBEST BUY 00003137 $ 459.99 06/06/2014 65025 FOODREFRIGERATOR FOR SUMMER FOOD PROGRAMPRCS/FLEETWOOD JOUR CNTRBEST BUY 00003137 $ 344.93 06/06/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR DANCE STUDIOPRCS/FLEETWOOD JOUR CNTRTARGET 00009274 $ 55.98 06/06/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR MASON PARKPRCS/FLEETWOOD JOUR CNTRSCHOLASTIC INC. KEY 6 $ 158.09 06/09/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESPRCS/FLEETWOOD JOUR CNTRLOST ERAS $ 200.00 06/09/2014 65110 REC PROGRAM SUPPLIES SET ITEMS FOR THEATREPRCS/FLEETWOOD JOUR CNTRLOST ERAS $ 200.00 06/09/2014 65110 REC PROGRAM SUPPLIES SET ITEMS FOR THEATREPRCS/FLEETWOOD JOUR CNTRANTON'S GREENHOUSE $ 62.40 06/09/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR GARDENPRCS/FLEETWOOD JOUR CNTRWINDY CITY GARDEN CENT $ 364.37 06/09/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR GARDENPRCS/FLEETWOOD JOUR CNTRECONOMY HANDICRAFTS C $ 417.71 06/09/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SUMMER CAMPPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 74.16 06/09/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THEATREPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 3.12 06/09/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THEATREPRCS/FLEETWOOD JOUR CNTRTARGET 00009274 $ 159.97 06/10/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR MASON PARKPRCS/FLEETWOOD JOUR CNTRUS TOY CO INC 2 $ 128.87 06/11/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESPRCS/FLEETWOOD JOUR CNTRVOGUE FABRICS $ 35.88 06/11/2014 65110 REC PROGRAM SUPPLIES SET SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 84.50 06/11/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 51.68 06/11/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 79.44 06/11/2014 65025 FOODSUPPLIES FOR MASON PARKPRCS/FLEETWOOD JOUR CNTRTARGET 00009274 $ 159.98 06/11/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR MASON PARKPRCS/FLEETWOOD JOUR CNTREVANSTON IMPRINTABLES $ 464.92 06/12/2014 65110 REC PROGRAM SUPPLIES CAMP FOR SUMMER FOOD PROGRAMPRCS/FLEETWOOD JOUR CNTREVANSTON IMPRINTABLES $ 121.00 06/12/2014 65110 REC PROGRAM SUPPLIES CAMP SHIRTSPRCS/FLEETWOOD JOUR CNTRSQ AUDIO ARCHAEOLOGY $ 50.00 06/12/2014 65110 REC PROGRAM SUPPLIES PROPS FOR THEATREPRCS/FLEETWOOD JOUR CNTRMARSHALLS #0245 $ 119.98 06/12/2014 65110 REC PROGRAM SUPPLIES SET SUPPLIESAugust 11, 2014Page 21 of 35147 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 95.59 06/12/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTRS&S WORLDWIDE $ 471.53 06/12/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTRSUBWAY 00467514 $ 50.00 06/12/2014 65025 FOODSUPPLIES FOR MASON PARKPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 81.21 06/12/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR MASON PARKPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 365.38 06/12/2014 65025 FOODSUPPLIES FOR SUMMER FOOD PROGRAMPRCS/FLEETWOOD JOUR CNTRDOLRTREE 673 00006734 $ 32.00 06/12/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THEATREPRCS/FLEETWOOD JOUR CNTRMARSHALLS #0245 $ 10.98 06/12/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THEATREPRCS/FLEETWOOD JOUR CNTRUNIQUE THRIFT WESTERN $ 25.58 06/12/2014 65110 REC PROGRAM SUPPLIES THEATRE SUPPLIESPRCS/FLEETWOOD JOUR CNTRDESIGN LAB CHICAGO $ 179.70 06/13/2014 62490 OTHER PROGRAM COSTS LIGHTING OR THEATREPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 26.94 06/13/2014 65110 REC PROGRAM SUPPLIES SET SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 157.98 06/13/2014 65025 FOODSUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTROFFICE DEPOT #510 $ 19.99 06/13/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THEATREPRCS/FLEETWOOD JOUR CNTRMICHAELS STORES 8625 $ 11.95 06/13/2014 65110 REC PROGRAM SUPPLIES THEATRE PROPSPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 12.74 06/16/2014 65025 FOODSUMMER CAMP SUPPLIESPRCS/FLEETWOOD JOUR CNTRGIGIO S PIZZERIA $ 72.30 06/16/2014 65025 FOODSUPPLIES FOR BUDDY MEETINGPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 523.91 06/16/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR BUILDINGPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 232.66 06/16/2014 65025 FOODSUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTRTARGET 00009274 $ 36.97 06/16/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 85.74 06/16/2014 65025 FOODSUPPLIES FOR SUMMER FOODPRCS/FLEETWOOD JOUR CNTRDESIGN LAB CHICAGO $ 115.85 06/16/2014 62490 OTHER PROGRAM COSTS SUPPLIES FOR THEATREPRCS/FLEETWOOD JOUR CNTRVOGUE FABRICS $ 9.95 06/16/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THEATREPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 9.16 06/16/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THEATREPRCS/FLEETWOOD JOUR CNTRSAMSCLUB #6444 $ 158.94 06/16/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THEATRE OPENINGPRCS/FLEETWOOD JOUR CNTRBIG LOTS STORES - #436 $ 73.95 06/16/2014 65110 REC PROGRAM SUPPLIES THEATRE PROPSPRCS/FLEETWOOD JOUR CNTRWILMETTE BICYCLE & SPO $ 98.73 06/17/2014 65110 REC PROGRAM SUPPLIES BASKETBALL AND SCOREBOOKS FOR PROGRAMPRCS/FLEETWOOD JOUR CNTRTARGET 00009274 $ 45.74 06/17/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESPRCS/FLEETWOOD JOUR CNTRTARGET 00009274 $ 42.97 06/18/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTRTARGET 00009274 $ 199.99 06/18/2014 65110 REC PROGRAM SUPPLIES THEATRE SUPPLIESPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 200.00 06/19/2014 65040 JANITORIAL SUPPLIESFANS FOR BUILDINGAugust 11, 2014Page 22 of 35148 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 123.70 06/19/2014 65040 JANITORIAL SUPPLIESFANS FOR BUILDINGPRCS/FLEETWOOD JOUR CNTRGFS MKTPLC #1915 $ 41.75 06/23/2014 65110 REC PROGRAM SUPPLIES COOKING SUPPLIESPRCS/FLEETWOOD JOUR CNTRMETRO KLEENERS LLC $ 9.96 06/23/2014 65040 JANITORIAL SUPPLIESCOSTUME CLEANINGPRCS/FLEETWOOD JOUR CNTRBEST BUY 00003137 $ (18.89) 06/23/2014 65110 REC PROGRAM SUPPLIES CREDIT FOR RETURNPRCS/FLEETWOOD JOUR CNTRWILMETTE BICYCLE & SPO $ 26.86 06/23/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR BASKEBALL PROGRAMPRCS/FLEETWOOD JOUR CNTRBEST BUY 00003137 $ 228.88 06/23/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR MASON PARKPRCS/FLEETWOOD JOUR CNTRGUITAR WORKS $ 34.99 06/23/2014 62375 RENTALSSUPPLIES FOR THEATREPRCS/FLEETWOOD JOUR CNTRJEWEL #3456 $ 76.07 06/23/2014 65025 FOODSUPPLIES FOR THEATRE PRODUCTION MEETINGPRCS/FLEETWOOD JOUR CNTRBUY THE YARD $ (7.83) 06/24/2014 65110 REC PROGRAM SUPPLIES CREDIT FOR TAX INCORRECTLY CHARGEDPRCS/FLEETWOOD JOUR CNTRS&S WORLDWIDE $ 453.21 06/25/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESPRCS/FLEETWOOD JOUR CNTRS&S WORLDWIDE $ 453.21 06/25/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESPRCS/FLEETWOOD JOUR CNTRS&S WORLDWIDE $ 453.21 06/25/2014 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESPRCS/FLEETWOOD JOUR CNTRMF ATHLETIC & PERFORM $ (12.90) 06/26/2014 65110 REC PROGRAM SUPPLIES CREDIT FOR TAX CHARGEDPRCS/FLEETWOOD JOUR CNTREVANSTON SIGNS AND GRA $ 148.00 06/27/2014 62205 ADVERTISINGMUSE OF FIRE BANNERSPRCS/FLEETWOOD JOUR CNTREVANSTON SIGNS AND GRA $ 215.00 06/27/2014 62205 ADVERTISINGMUSE OF FIRE BANNERSPRCS/FLEETWOOD JOUR CNTROLD COUNTRY BUFFET #00 $ 46.02 06/27/2014 62507 FIELD TRIPSOUTING FOR CAMP BUDDIESPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 92.20 06/27/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTRKENS CLEANERS $ 24.00 06/30/2014 65110 REC PROGRAM SUPPLIES CLEANING OF COSTUMESPRCS/FLEETWOOD JOUR CNTRTARGET 00009274 $ (99.99) 06/30/2014 65110 REC PROGRAM SUPPLIES CREDIT FOR RETURNPRCS/FLEETWOOD JOUR CNTRD & D FINER FOODS $ 6.32 06/30/2014 65110 REC PROGRAM SUPPLIES PROPS FOR THEATREPRCS/FLEETWOOD JOUR CNTRHOUSE OF RENTAL $ 50.00 06/30/2014 62375 RENTALSRENTAL FOR GALAPRCS/FLEETWOOD JOUR CNTRDOLRTREE 3059 00030593 $ 30.00 06/30/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR GALAPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 49.74 06/30/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR GARDENPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 48.39 06/30/2014 65025 FOODSUPPLIES FOR MASON PARKPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 31.18 06/30/2014 65025 FOODSUPPLIES FOR SUMMER FOODPRCS/LEVY SEN CNTRGFS MKTPLC #1915 $ 277.40 06/02/2014 65025 FOODSUPPLIES FOR SENIOR FOOD PROGRAMPRCS/LEVY SEN CNTROLYMPIA SALES INC $ 113.92 06/09/2014 65110 REC PROGRAM SUPPLIES CARDS FOR LEVY GIFT SHOPPRCS/LEVY SEN CNTROFFICE MAX $ 19.99 06/11/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/LEVY SEN CNTRTOM THUMB HOBBY & CRAF $ 93.60 06/12/2014 65110 REC PROGRAM SUPPLIES FESTIVAL CRAFT SUPPLIESAugust 11, 2014Page 23 of 35149 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/LEVY SEN CNTRDOLRTREE 673 00006734 $ 69.00 06/12/2014 65110 REC PROGRAM SUPPLIES FESTIVAL CRAFT SUPPLIESPRCS/LEVY SEN CNTRGFS MKTPLC #1915 $ 122.99 06/12/2014 65025 FOODSUPPLIES FOR SENIOR FOOD PROGRAMPRCS/LEVY SEN CNTRTOM THUMB HOBBY & CRAF $ 77.66 06/16/2014 65110 REC PROGRAM SUPPLIES FESTIVAL CRAFT SUPPLIESPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 197.88 06/16/2014 65110 REC PROGRAM SUPPLIES POWER WASHER FOR BUILDINGPRCS/LEVY SEN CNTRMUSEUM OF SCIENCE & IN $ 926.25 06/17/2014 62507 FIELD TRIPSMSI FIELD TRIP FOR ECOLOGY CAMPSPRCS/LEVY SEN CNTRNATIONAL RECREATION & $ 65.00 06/18/2014 62295 TRAINING & TRAVELCPRP RENEWAL KAREN HAWKPRCS/LEVY SEN CNTROVR O.CO/OVERSTOCK.COM $ 199.99 06/18/2014 65110 REC PROGRAM SUPPLIES MASSAGE TABLE FOR PERSONAL TRAINING PROGRAMPRCS/LEVY SEN CNTRDISPLAYS2GOCOM $ 713.07 06/18/2014 65110 REC PROGRAM SUPPLIESROLLING DISPLAY CASE FOR GIFT SHOP - REIMBURSED BY LEVY SENIOR CENTER FOUNDATIONPRCS/LEVY SEN CNTRWALGREENS #2619 $ 14.28 06/19/2014 65025 FOODAGE FRIENDLY MEETINGPRCS/LEVY SEN CNTRGO RITEWAY TRANSPORTAT $ 1,075.00 06/23/2014 62507 FIELD TRIPSBUS FOR ECOLOGY CAMP TRIP FROM LAKE DELAVAN, WIPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 184.99 06/23/2014 65110 REC PROGRAM SUPPLIES SPEAKER SYSTEM FOR LAKEFRONT FITNESSPRCS/LEVY SEN CNTRTARGET 00020792 $ 89.00 06/23/201465050 BUILDING MAINTENANCE MATERIALVACUUM FOR NOYESPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 14.78 06/23/2014 65110 REC PROGRAM SUPPLIES WARRANTY ON SPEAKER SYSTEMPRCS/LEVY SEN CNTRJEWEL #3428 $ 11.49 06/25/2014 65025 FOODAGE FRIENDLY TASK FORCE MEETINGPRCS/LEVY SEN CNTRPARTY CITY $ 63.75 06/25/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR DONOR EVENT - WILL BE REIMBURSED BY LSCFPRCS/LEVY SEN CNTRGFS MKTPLC #1915 $ 90.62 06/25/2014 65025 FOODSUPPLIES FOR SENIOR FOOD PROGRAMPRCS/NOYES CNTROCS SOLUTIONS $ 6.95 06/02/2014 62490 OTHER PROGRAM COSTS ONLINE CHARGES FOR ARTS BUZZ WEBPAGE: ARTS COUNCILPRCS/NOYES CNTRD & D FINER FOODS $ 12.14 06/03/2014 65025 FOODBEVERAGES FULL DAY CAMP TRAININGPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 28.17 06/06/2014 65110 REC PROGRAM SUPPLIES YAP CAMP SUPPLIESPRCS/NOYES CNTRORIENTAL TRADING CO $ 156.81 06/09/2014 65110 REC PROGRAM SUPPLIES ALL ARTS CAMPS SUPPLIES (DICKENS, EC, SPY, STEAMPUNKPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 85.46 06/09/2014 65110 REC PROGRAM SUPPLIES CRAFTERS AND COSTUMERS SUPPLIESPRCS/NOYES CNTRFOOD4LESS #0558 $ 25.11 06/09/2014 65110 REC PROGRAM SUPPLIES FULL DAY CAMP SUPPLIESPRCS/NOYES CNTRDBC BLICK ART MATERIAL $ 337.68 06/09/2014 65110 REC PROGRAM SUPPLIES YAP CAMP SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 28.86 06/11/2014 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTRJEWEL #3487 $ 20.95 06/12/2014 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTRTHE HOME DEPOT 1902 $ 248.95 06/12/2014 65110 REC PROGRAM SUPPLIES FULL DAY CAMP SUPPLIESPRCS/NOYES CNTRAMAZON.COM $ 37.99 06/16/2014 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 97.72 06/16/2014 65110 REC PROGRAM SUPPLIES CRAFTERS AND STEAMPUNK CAMP SUPPLIESPRCS/NOYES CNTRFOOD4LESS #0558 $ 109.90 06/16/2014 65110 REC PROGRAM SUPPLIES JUNETEENTH STARLIGHT SUPPLIESAugust 11, 2014Page 24 of 35150 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/NOYES CNTROFFICE MAX $ 9.49 06/17/2014 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 94.76 06/17/2014 65110 REC PROGRAM SUPPLIESPRINCESS EARLY CHILDHOOD COSTUMERS/NOYES PROGRAMS ARTS SUPPLLIESPRCS/NOYES CNTRAMAZON.COM $ 31.99 06/18/2014 65110 REC PROGRAM SUPPLIES DICKENS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 33.81 06/19/2014 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIES FULL DAYPRCS/NOYES CNTRWALGREENS #5282 $ 30.50 06/20/2014 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIESPRCS/NOYES CNTRUS TOY CO INC 2 $ 25.39 06/20/2014 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 50.86 06/20/2014 65110 REC PROGRAM SUPPLIES FULL DAY ARTS CAMP SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 21.13 06/20/2014 65110 REC PROGRAM SUPPLIES HALF DAY ARTS CAMP SUPPLIESPRCS/NOYES CNTRTALL SHIP WINDY $ 330.00 06/23/2014 62507 FIELD TRIPSFIELD TRIP FULL DAY AND PIRATE CAMPPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 86.02 06/23/2014 65110 REC PROGRAM SUPPLIES FULL DAY ARTS CAMP SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 28.59 06/24/2014 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD ARTS SUPPLIESPRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 10.52 06/03/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSIMPROVEMENT MAINTENANCEPRCS/PARKS FORESTRYRUSSO HARDWARE - SCHIL $ 22.68 06/03/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALMAINTENANCE SUPPLIESPRCS/PARKS FORESTRYANTON'S GREENHOUSE $ 69.76 06/03/2014 65005 LANDSCAPE MATERIALS PLANT MAINTENANCEPRCS/PARKS FORESTRYMOTION INDUSTRIES IL33 $ 42.59 06/05/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALMAINTENANCE SUPPLIESPRCS/PARKS FORESTRYGEMPLER 1020161588 $ 56.75 06/06/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALSPRAYER HOSEPRCS/PARKS FORESTRYDETAILED PLAY PRO $ 445.45 06/09/201462199 PRK MAINTENANCE & FURNITUR REPLACEPARK EQUIPMENTPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 19.94 06/09/2014 65110 REC PROGRAM SUPPLIES TOTEPRCS/PARKS FORESTRYCARQUEST 2759 $ 7.59 06/10/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALMAINTENANCE SUPPLIESPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 8.02 06/11/2014 65110 REC PROGRAM SUPPLIES IRRIGATION SUPPLIESPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 5.62 06/11/2014 65110 REC PROGRAM SUPPLIES IRRIGATION SUPPLIESPRCS/PARKS FORESTRYCARQUEST 2759 $ 28.73 06/12/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSMAINTENANCE EQUIPMENTPRCS/PARKS FORESTRYARLINGTON POWER EQUIPM $ 444.00 06/12/2014 65085 MINOR EQUIP & TOOLSROPEPRCS/PARKS FORESTRYARLINGTON POWER EQUIPM $ 624.00 06/12/2014 65085 MINOR EQUIP & TOOLSROPEPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ (72.58) 06/13/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALCREDITPRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 30.68 06/13/2014 65110 REC PROGRAM SUPPLIES LAG SCREWSPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 67.39 06/13/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALMAINTENANCE SUPPLIESPRCS/PARKS FORESTRYINTL SOC ARBORICULTURE $ 320.00 06/16/2014 62360 MEMBERSHIP DUESISA CERTIFICATION AND MEMBERSHIP DUESPRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 11.77 06/16/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALMAINTENANCE EQUIPMENTAugust 11, 2014Page 25 of 35151 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 42.52 06/16/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSMAINTENANCE SUPPLIESPRCS/PARKS FORESTRYCARQUEST 2759 $ 72.13 06/16/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALMAINTENANCE SUPPLIESPRCS/PARKS FORESTRYKROMER CO. LLC $ 468.00 06/16/201462199 PRK MAINTENANCE & FURNITUR REPLACEPARK EQUIPMENTPRCS/PARKS FORESTRYEPCO PAINT STORE 1252 $ 254.26 06/18/2014 65085 MINOR EQUIP & TOOLSDUTCH ELM DISEASE PAINTPRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 14.93 06/18/2014 65110 REC PROGRAM SUPPLIES IRRIGATION SUPPLIESPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 25.54 06/19/2014 65110 REC PROGRAM SUPPLIES IRRIGATION SUPPLIESPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 19.68 06/19/2014 65110 REC PROGRAM SUPPLIES IRRIGATION SUPPLIESPRCS/PARKS FORESTRYREINDERS INC $ 630.99 06/19/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER PARTSPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 23.94 06/20/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALMAINTENANCE SUPPLIESPRCS/PARKS FORESTRYGEMPLER 1020183196 $ 54.49 06/20/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALSPRAYER HOSEPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 10.98 06/23/2014 65110 REC PROGRAM SUPPLIES IRRIGATION SUPPLIESPRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 29.71 06/23/2014 65085 MINOR EQUIP & TOOLSSMALL TOOLSPRCS/PARKS FORESTRYBUY THE YARD $ 12.20 06/23/2014 65110 REC PROGRAM SUPPLIES SODPRCS/PARKS FORESTRYMONTALE GARDENS INC $ 1,376.50 06/23/2014 65005 LANDSCAPE MATERIALS SPRAYER HOSEPRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 20.73 06/24/2014 65090 SAFETY EQUIPMENTTOOLS AND TIESPRCS/PARKS FORESTRYTRU-LINK FENCE LLC $ 90.00 06/25/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALMAINTENANCE SUPPLIESPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 33.35 06/27/2014 65110 REC PROGRAM SUPPLIES TIE DOWNS AND PAPER TOWELSPRCS/RBT CROWN CNTRDOLRTREE 673 00006734 $ 79.00 06/02/2014 65110 REC PROGRAM SUPPLIES AFTERSCHOOL - PRESCHOOL YEAR END ACTIVITYPRCS/RBT CROWN CNTRTHE HOME DEPOT 1902 $ 49.78 06/02/2014 65040 JANITORIAL SUPPLIESOFFICE WASTE BASKET FOR LAKEFRONT AND CUP PLUNGER.PRCS/RBT CROWN CNTRWALGREENS #4218 $ 25.83 06/03/2014 65025 FOODMILK TO GO WITH SNACKS.PRCS/RBT CROWN CNTRPUMP IT UP OF GLENVIEW $ 150.00 06/04/2014 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTRPUMP IT UP OF GLENVIEW $ 150.00 06/04/2014 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTRSAFARI LAND $ 150.00 06/04/2014 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTROFFICE DEPOT #510 $ 39.18 06/05/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 7.87 06/05/2014 65110 REC PROGRAM SUPPLIES SUPPLIES - BOOK BUDDIESPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 7.97 06/05/2014 65110 REC PROGRAM SUPPLIES SUPPLIES - BOOK BUDDIESPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 15.00 06/09/2014 65025 FOODMILK TO GO WITH SNACKS.PRCS/RBT CROWN CNTROFFICE DEPOT #510 $ 28.55 06/09/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 88.09 06/09/2014 65025 FOODSNACKS FOR CAMP.August 11, 2014Page 26 of 35152 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RBT CROWN CNTRAMAZON.COM $ 47.69 06/09/2014 65110 REC PROGRAM SUPPLIES SUPPLIES - BOOK BUDDIESPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 36.52 06/10/2014 65025 FOODPARENT PARTY LAST DAY OF REGULAR PROGRAMS PRESCHOOL/AFTER SCHOOL.PRCS/RBT CROWN CNTRWILMETTE BICYCLE & SPO $ 381.51 06/11/2014 65110 REC PROGRAM SUPPLIES SKATE SHARPENING & HOCKEY CAMP EQUIPMENTPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 20.43 06/11/2014 65025 FOODSNACKS FOR LAST DAY OF SCHOOL PROGRAMS.PRCS/RBT CROWN CNTRGO BANANAS $ 35.00 06/12/2014 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTRODYSSEY FUN WORLD $ 100.00 06/12/2014 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTREVANSTON IMPRINTABLES $ 499.74 06/12/2014 65110 REC PROGRAM SUPPLIES HOCKEY CAMP SHIRTSPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 94.71 06/12/2014 65025 FOODSNACKS FOR SUMMER CAMP PROGRAMS.PRCS/RBT CROWN CNTRWALGREENS #4218 $ 32.86 06/13/2014 65090 SAFETY EQUIPMENTFIRST-AID SUPPLIESPRCS/RBT CROWN CNTRSUPERIOR INDUSTRIAL SP $ 131.52 06/13/2014 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIES, DISPENSER SPRAY SCENTS.PRCS/RBT CROWN CNTRTHEE FISHBOWL $ 29.44 06/13/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CLASSROOM PETS.PRCS/RBT CROWN CNTRSCHWARTZHOFF CLEANERS $ 600.00 06/16/2014 65110 REC PROGRAM SUPPLIES CLEANING AND STORAGE OF ICE SHOW SCENERY BACKDROP.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 90.17 06/17/2014 65025 FOODFUN FACTORY SNACKPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 8.14 06/17/2014 65025 FOODMILK (SNACK)PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ (10.59) 06/17/2014 65025 FOODREFUND (TAXED ITEMS)PRCS/RBT CROWN CNTRWALGREENS #4218 $ 47.95 06/17/2014 65110 REC PROGRAM SUPPLIES WATER BALLOONS, WIGGLIN WATER SPRINKLER FOR CAMP.PRCS/RBT CROWN CNTRTARGET 00009274 $ 82.16 06/18/2014 65110 REC PROGRAM SUPPLIES DVDS FOR CAMP PROGRAMSPRCS/RBT CROWN CNTRBEST BUY 00003137 $ 429.99 06/18/2014 65025 FOODFREEZER FOR LUNCH PROGRAM.PRCS/RBT CROWN CNTRICE SKATING INSTITUTE $ 12.00 06/18/2014 65010 BOOKS, PUBLICATIONS, MAPS ISI RULEBOOKPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 5.18 06/18/2014 65025 FOODMILK TO GO WITH SNACKS.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 113.81 06/18/2014 65025 FOODSNACKS FOR CAMP PROGRAMS.PRCS/RBT CROWN CNTRTARGET 00009274 $ 84.86 06/18/2014 65110 REC PROGRAM SUPPLIES STORAGE TUBS AND TOYS FOR CAMP PROGRAMS.PRCS/RBT CROWN CNTRTARGET 00009274 $ 10.99 06/18/2014 65110 REC PROGRAM SUPPLIES STORAGE TUBS FOR CAMP MEDICATIONSPRCS/RBT CROWN CNTRTARGET 00009274 $ 318.35 06/19/2014 65110 REC PROGRAM SUPPLIES GAMES FOR SURF & TURF CAMPPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 57.84 06/19/2014 65025 FOODSNACKS FOR CAMP PROGRAMS.PRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 95.78 06/19/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMP PROGRAMS.PRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 130.18 06/19/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMP PROGRAMS.PRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 67.29 06/19/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SUMMER CAMP PROGRAMS.PRCS/RBT CROWN CNTRWILMETTE BICYCLE & SPO $ 222.10 06/20/2014 65110 REC PROGRAM SUPPLIES SKATE SHARPENINGAugust 11, 2014Page 27 of 35153 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RBT CROWN CNTRORBIT SKATE CENTER $ 125.00 06/20/2014 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTRORBIT SKATE CENTER $ 99.00 06/20/2014 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTRORBIT SKATE CENTER $ 100.74 06/20/2014 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTRORBIT SKATE CENTER $ 100.00 06/20/2014 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTRORBIT SKATE CENTER $ 150.00 06/20/2014 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTRS&S WORLDWIDE $ 404.10 06/23/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR RC CAMPSPRCS/RBT CROWN CNTRDOLRTREE 673 00006734 $ 68.00 06/23/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SUMMER CAMP PROGRAMS.PRCS/RBT CROWN CNTRHENRICHSENS FIRE AND S $ 232.65 06/24/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALANNUAL FIRE EXTINGUISHER SERVICE.PRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 500.00 06/24/2014 65025 FOODFOOD FOR RC SUMMER CAMP PROGRAMSPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 452.55 06/24/2014 65025 FOODFOOD FOR SUMMER CAMP PROGRAMSPRCS/RBT CROWN CNTRSUPERIOR INDUSTRIAL SP $ 188.48 06/24/2014 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIES, DISINFECTANT, BOWL CLEANER, MULTI PURPOSE CLEANER, URINAL SCREENS, KITCHEN TOWEL ROLLS, AND SOAP DISPENSER.PRCS/RBT CROWN CNTRSUPERIOR INDUSTRIAL SP $ 146.55 06/24/2014 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIES, FOAM WASH, HAND CLEANER, AND FOAM REFILL.PRCS/RBT CROWN CNTRS&S WORLDWIDE $ 351.88 06/26/2014 65110 REC PROGRAM SUPPLIES CAMP PROGRAM SUPPLIESPRCS/RBT CROWN CNTRCONTAINERSTORE.COM $ 428.43 06/26/2014 65110 REC PROGRAM SUPPLIES CONTAINERS FOR CAMP STORAGE.PRCS/RBT CROWN CNTR2CO.COM IDENTISOU $ 92.20 06/26/2014 65095 OFFICE SUPPLIESLANYARDS FOR PHOTO ID CARDS.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 10.36 06/26/2014 65025 FOODMILK TO GO WITH SNACKS FOR SUMMER CAMP PROGRAMS.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 39.54 06/26/2014 65025 FOODSNACKS FOR SUMMER CAMP PROGRAMS.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 59.55 06/26/2014 65025 FOODSNACKS FOR SUMMER CAMP PROGRAMS.PRCS/RBT CROWN CNTRPETSMART INC 427 $ 50.95 06/26/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CLASSROOM PETS.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 43.91 06/26/2014 65080 MERCHANDISE FOR RESALE VENDING PRODUCTSPRCS/RBT CROWN CNTRJOHNSON LOCKSMITH INC $ 25.05 06/27/201465050 BUILDING MAINTENANCE MATERIALKEYS FOR TEAM ROOMSPRCS/RBT CROWN CNTRU-HAUL-EVANSTON #75876 $ 15.16 06/27/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALPROPANE FOR ICE EDGER.PRCS/RBT CROWN CNTRTOM THUMB HOBBY & CRAF $ 18.98 06/27/2014 65110 REC PROGRAM SUPPLIES STAMPS FOR PUBLIC SKATINGPRCS/RBT CROWN CNTRDISCOUNT SCHOOL SUPPLY $ 259.92 06/27/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR RC CAMPSPRCS/RBT CROWN CNTRDISCOUNT SCHOOL SUPPLY $ 486.08 06/27/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR RC CAMPSPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 72.67 06/27/2014 65025 FOODSURF & TURF SNACKPRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 157.64 06/30/2014 65110 REC PROGRAM SUPPLIES 4TH OF JULY SUPPLIES FOR CAMPPRCS/RBT CROWN CNTRBOTANY BAY INC $ 419.00 06/30/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALCHEMICAL TREATMENT FOR WATER TOWER.PRCS/RBT CROWN CNTRMYSTIC WATERS FAMILY A $ 50.00 06/30/2014 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIP.August 11, 2014Page 28 of 35154 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RBT CROWN CNTRICE SKATING INSTITUTE $ 25.00 06/30/2014 62360 MEMBERSHIP DUESENDORSEMENT FEE FOR END OF SUMMER EXHIBITIONPRCS/RBT CROWN CNTRICE SKATING INSTITUTE $ 25.00 06/30/2014 62360 MEMBERSHIP DUESENDORSEMENT FEE FOR NUTCRACKER 2014PRCS/RBT CROWN CNTRPUMP IT UP OF GLENVIEW $ 150.00 06/30/2014 62507 FIELD TRIPSSUMMER CAMP PROGRAM FIELD TRIP.PRCS/RBT CROWN CNTRDISCOUNT SCHOOL SUPPLY $ 482.01 06/30/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR RC CAMPSPRCS/RECREATIONTHE HOME DEPOT 1902 $ 111.21 06/02/2014 62245 OTHER EQ MAINTBATTERIES, LIGHTS, SHACKLESPRCS/RECREATIONCIRCLE K 105 QPS $ 57.25 06/02/2014 62295 TRAINING & TRAVELFUEL FOR CITY CAR RETURNING FROM TRAINING IN DECATUR, ILPRCS/RECREATIONBRUNSWICK ZONE DEERF $ 156.00 06/02/2014 62507 FIELD TRIPSLANE RENTAL FOR BOWLING PROGRAMPRCS/RECREATIONWM PORT SUPPLY #400 $ 622.36 06/02/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALROPE, SHACKLE, RINGS, OILPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 137.27 06/02/2014 65110 REC PROGRAM SUPPLIES WATCHESPRCS/RECREATIONJEWEL #3428 $ 32.79 06/03/2014 65110 REC PROGRAM SUPPLIESSAUCE, FRUIT, BREAD, SAUSAGE, PITA BREAD FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONOFFICE DEPOT #510 $ 54.90 06/04/2014 65110 REC PROGRAM SUPPLIES BADGE HOLDERS FOR THE SPUD CLUB AT THE FARMERS' MARKETPRCS/RECREATIONFACTORY OUTLET STORE $ 86.97 06/05/2014 65095 OFFICE SUPPLIESREPLACEMENT BATTERIES FOR PRCS SEASONAL CELL PHONES FOR SUMMER PROGRAMSPRCS/RECREATIONLEMOI ACE HARDWARE $ 59.94 06/05/2014 65020 CLOTHINGWORK GLOVES FOR STAFFPRCS/RECREATIONLEMOI ACE HARDWARE $ 80.46 06/06/2014 65085 MINOR EQUIP & TOOLSCARABINER, PLIERS, CLEVISPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 268.86 06/06/2014 62245 OTHER EQ MAINTMONEY COUNTERPRCS/RECREATIONJOHNSON LOCKSMITH INC $ 14.70 06/06/2014 65085 MINOR EQUIPMENT AND TOOLS NEW KEYS FOR CUSTODIAL STAFFPRCS/RECREATIONLEMOI ACE HARDWARE $ 9.58 06/06/2014 65125 OTHER COMMODITIESNEW NOZZLE FOR DOG BEACH HOSEPRCS/RECREATIONCHICAGO SKY $ 603.00 06/09/2014 62507 FIELD TRIPSFIELD TRIP FOR SUMMER CAMP PARTICIPANTS AT FJCCPRCS/RECREATIONILIPRA 00 OF 00 $ 259.00 06/09/2014 62360 MEMBERSHIP DUESMEMBERSHIP RENEWAL FEE FOR POSTING RECREATION POSITIONSIL PARKS AND RECREATION ASSOCIATIONPRCS/RECREATIONJOHNSON LOCKSMITH INC $ 12.25 06/09/2014 65085 MINOR EQUIPMENT AND TOOLS NEW KEYS FOR CUSTODIAL STAFFPRCS/RECREATIONLEMOI ACE HARDWARE $ 16.88 06/09/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALNUTS AND BOLTSPRCS/RECREATIONNORTHSHORE UNIVERSITY $ 3.50 06/09/2014 62295 TRAINING & TRAVELPARKING FEE/DROVE EMPLOYEE TO HOSPITALPRCS/RECREATIONWEST MARINE #71 $ 127.67 06/10/2014 65110 REC PROGRAM SUPPLIES RESIN, DECK SCREWS, LETTER KIT, COTTERPINSPRCS/RECREATIONWEST MARINE #71 $ (6.25) 06/10/2014 65110 REC PROGRAM SUPPLIES RETURNPRCS/RECREATIONWM PORT SUPPLY #400 $ 158.52 06/10/2014 62245 OTHER EQ MAINTROPE AND LINEPRCS/RECREATIONJEWEL #3428 $ 18.68 06/11/2014 65025 FOODCAMP CANDYPRCS/RECREATIONTHE HOME DEPOT 1902 $ 13.73 06/11/2014 65090 SAFETY EQUIPMENTSPRAY PAINTPRCS/RECREATIONTOM THUMB HOBBY & CRAF $ 106.70 06/12/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THE SPUD CLUB AT THE MARKETPRCS/RECREATIONDMK BURGER AND FISH $ 72.00 06/13/2014 65025 FOODLUNCH DURING PRCS SUMMER TRAINING PROGRAMAugust 11, 2014Page 29 of 35155 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONTHE HOME DEPOT 1902 $ 117.91 06/13/2014 65090 SAFETY EQUIPMENTSAFETY GLOVES, PLASTI DIPPRCS/RECREATIONOFFICE DEPOT #510 $ 41.06 06/13/2014 65095 OFFICE SUPPLIESSUPPLIES FOR OUR POST OFFICE SYSTEM AT THE MARKETPRCS/RECREATIONALEXANDERS STEAKHOUSE $ 500.00 06/16/2014 65025 FOODATHLETE AWARD DINNER AT STATE GAMESPRCS/RECREATIONFREEDOM OIL #48 $ 4.23 06/16/2014 65110 REC PROGRAM SUPPLIES BAGS OF ICE FOR SPECIAL OLYMPIC TEAM DURING STATE GAMESPRCS/RECREATIONJEWEL #3428 $ 29.45 06/16/2014 65025 FOODCAMP CANDYPRCS/RECREATIONCIRCLE K 139 QPS $ 37.60 06/16/2014 62295 TRAINING & TRAVELGAS FOR CITY VEHICLE FOR STATE GAMESPRCS/RECREATIONCVS #8043 $ 4.58 06/16/2014 65025 FOODICE FOR COOLERS FOR STATE GAMESPRCS/RECREATIONAVANTI'S ITALIAN REST $ 48.10 06/16/2014 65025 FOODPIZZA AT STATE SPECIAL OLYMPICS GAME FOR ATHLETES ON FRIDAY NIGHTPRCS/RECREATIONAMAZON.COM $ 17.95 06/17/2014 65110 REC PROGRAM SUPPLIES BOW ROLLERPRCS/RECREATIONSERVICE SANITATION $ 250.00 06/17/2014 62375 RENTALSRENTAL FEE FOR PORT A POTTY AT THE MARKET MAY AND JUNE PAYMENTSPRCS/RECREATIONCHICAGO KIDS COMPANY $ 156.00 06/19/2014 62511 ENTERTAINMENT SERVICES FJCC SUMMER THEATRE CAMP FIELD TRIPPRCS/RECREATIONTAPCO $ 164.31 06/19/201465045 LICENSING/REGULATORY SUPPLIESNEW CHURCH GATE PASS CARDSPRCS/RECREATIONOFFICE DEPOT #510 $ 87.90 06/19/2014 65125 OTHER COMMODITIESPLASTIC SIGN HOLDERS FOR LAKEFRONT PICNIC RESERVATION CARDSPRCS/RECREATIONWHOLEFDS EVN 10076 $ 9.99 06/20/2014 65010 BOOKS, PUBLICATIONS, MAPS CANNING MAGAZINE FOR THE MARKETPRCS/RECREATIONJEWEL #3428 $ 20.98 06/23/2014 65025 FOODCAMP CANDYPRCS/RECREATIONOFFICE DEPOT #510 $ 28.19 06/23/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIES FOR THE SNAP PROGRAM AT THE MARKETPRCS/RECREATIONARC SERVICES/TRAINING $ 297.00 06/23/201465045 LICENSING/REGULATORY SUPPLIESRECERTIFICATIONPRCS/RECREATIONMIGHTY MITES AWARDS $ 488.00 06/24/2014 65110 REC PROGRAM SUPPLIES SOFTBALL TROPHIES FOR ADULT SUMMER LEAGUESPRCS/RECREATIONFANDANGO.COM $ 652.50 06/25/2014 62507 FIELD TRIPSFJCC SUMMER CAMP FIELD TRIPPRCS/RECREATIONFANDANGO.COM $ 377.00 06/25/2014 62507 FIELD TRIPSFJCC SUMMER CAMP FIELD TRIPPRCS/RECREATIONFANDANGO.COM $ 98.00 06/25/2014 62507 FIELD TRIPSFJCC SUMMER CAMP PROGRAM FIELD TRIPPRCS/RECREATIONJEWEL #3428 $ 99.98 06/26/2014 65025 FOODCAKES FOR AQUATIC CAMP PARENT NIGHT, FIRST SESSIONPRCS/RECREATIONDOLRTREE 673 00006734 $ 38.00 06/26/2014 65110 REC PROGRAM SUPPLIES CANNING SUPPLIES AND SPUD CLUB SUPPLIES AT THE MARKETPRCS/RECREATIONJOHNSON LOCKSMITH INC $ 24.50 06/26/2014 65125 OTHER COMMODITIESKEYS FOR THE CUSTODIAL CREWPRCS/RECREATIONORIENTAL TRADING CO $ 219.59 06/26/2014 65110 REC PROGRAM SUPPLIESMISC REC SUPPLIES FOR SPECIAL REC, FOURTH OF JULY PARADE AND SPUD CLUBPRCS/RECREATIONVOGUE FABRIC DRAPES $ 23.97 06/26/2014 65110 REC PROGRAM SUPPLIES VINYL TABLECLOTH FOR THE MARKETPRCS/RECREATIONEVANSTON SIGNS AND GRA $ 440.00 06/27/2014 65125 OTHER COMMODITIES2 NEW SIGNS FOR THE LAKEFRONT, TO REPLACE DAMAGES ONESPRCS/RECREATIONSHRED SHOP (RETAIL) $ 70.17 06/27/2014 65110 REC PROGRAM SUPPLIES SUP LEASHES AND RUDDERPRCS/RECREATIONJEWEL #3428 $ 30.98 06/30/2014 65025 FOODCAMP CANDYAugust 11, 2014Page 30 of 35156 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONORIENTAL TRADING CO $ 136.24 06/30/2014 65110 REC PROGRAM SUPPLIES CRAFT KITS AND PUZZLES FOR CAMPPRCS/RECREATIONPETES FRESH MARKET $ 51.78 06/30/2014 65025 FOODFRUIT AND JUICE FOR CAMPPRCS/RECREATIONORIENTAL TRADING CO $ 68.00 06/30/2014 65110 REC PROGRAM SUPPLIES PAPER DOLL KITS FOR CAMPPRCS/RECREATIONGOVOLUTION SAMUEL F FE $ 18.00 06/30/2014 62490 OTHER PROGRAM COSTS PLAY RIGHT LICENSING FEE FOR THEATRE GEES BENDPRCS/RECREATIONEVANSTON IMPRINTABLES $ 888.55 06/30/2014 65110 REC PROGRAM SUPPLIES SHIRTS FOR CAMPPRCS/RECREATIONSAMUEL FRENCH INC./ B $ 450.00 06/30/2014 62490 OTHER PROGRAM COSTS SHOW COPYRIGHT LICENSE FEE FOR GEE'S BEND PERFORMANCESPRCS/RECREATIONEVANSTON IMPRINTABLES $ 255.00 06/30/2014 65020 CLOTHINGSTAFF SHIRTS FOR THE CUSTODIAL CREWPRCS/YOUTH ENGAGEMENTPAYLESSSHOESOU00020537 $ 49.99 06/13/2014 65020 CLOTHINGSTEEL TOED BOOTS FOR MSYEP KIDS WORKING IN OUTDOORS ENVIRONMENT.PRCS/YOUTH ENGAGEMENTPAYLESSSHOESOU00020537 $ 99.98 06/13/2014 65025 FOODSTEEL TOED BOOTS FOR MSYEP KIDS WORKING IN OUTDOORS ENVIRONMENT.PRCS/YOUTH ENGAGEMENTPAYLESSSHOESOU00020537 $ 339.93 06/16/2014 65020 CLOTHINGSTEEL TOED BOOTS FOR MSYEP KIDS WORKING IN OUTDOORS ENVIRONMENT.PRCS/YOUTH ENGAGEMENTPAYLESSSHOESOU00020537 $ 65.54 06/17/2014 65020 CLOTHINGSTEEL TOED BOOTS FOR MSYEP KIDS WORKING IN OUTDOORS ENVIRONMENT.PRCS/YOUTH ENGAGEMENTPAYLESSSHOESOU00020537 $ 74.98 06/18/2014 65020 CLOTHINGSTEEL TOED BOOTS FOR MSYEP KIDS WORKING IN OUTDOORS ENVIRONMENT.PRCS/YOUTH ENGAGEMENTMETRA OGILVIE $ 4.25 06/27/2014 62295 TRAINING & TRAVELMETRO TICKETS TO ATTEND DEPARTMENT OF HOMELAND SECURITY JUSTICE ASSISTANCE GRANT WORKSHOP.PRCS/YOUTH ENGAGEMENTMETRA DAVIS ST EVANSTO $ 8.50 06/27/2014 62295 TRAINING & TRAVELMETRO TICKETS TO ATTEND DEPARTMENT OF HOMELAND SECURITY JUSTICE ASSISTANCE GRANT WORKSHOP.PRCS/YOUTH ENGAGEMENTCHI TAXI 5879 $ 7.45 06/27/2014 62295 TRAINING & TRAVELROUND TRIP TRANSPORTATION TO HOMELAND SECURITY AND EMERGENCY MANAGEMENT / JUSTICE ASSISTANT GRANT (JAG) PROGRAMPRCS/YOUTH ENGAGEMENTMETRA DAVIS ST EVANSTO $ 8.50 06/27/2014 62295 TRAINING & TRAVELROUND TRIP TRANSPORTATION TO HOMELAND SECURITY AND EMERGENCY MANAGEMENT / JUSTICE ASSISTANT GRANT (JAG) PROGRAMPRCS/YOUTH ENGAGEMENTTAXI CAB SERVICE $ 11.05 06/30/2014 62295 TRAINING & TRAVELATTEND DEPARTMENT OF HOMELAND SECURITY JUSTICE ASSISTANCE GRANT WORKSHOP.PRCS/YOUTH ENGAGEMENTPANINO'S PIZZERIA OR $ 415.46 06/30/2014 65025 FOODOPEN MIC EVENT AT FLEETWOOD JOURDAINPUBLIC WORKS/ADMINTARGET.COM $ (45.11) 06/02/201465050 BUILDING MAINTENANCE MATERIALCREDITPUBLIC WORKS/ADMINBESTBUY.COM 00009944 $ 399.99 06/03/201465050 BUILDING MAINTENANCE MATERIALBREAK ROOM TELEVISION IN CIVIC CTR.PUBLIC WORKS/ADMINBESTBUY.COM 00009944 $ (10.00) 06/04/201465050 BUILDING MAINTENANCE MATERIALCREDIT FOR BREAK ROOM TELEVISIONPUBLIC WORKS/ADMINCOST PLUS WLD #147 $ 823.82 06/05/201465050 BUILDING MAINTENANCE MATERIALBREAK ROOM MATERIALS AND CHAIRPUBLIC WORKS/ADMINCHILI'S #409 $ 65.98 06/05/2014 62295 TRAINING & TRAVELLUNCH MEETINGPUBLIC WORKS/ADMIN7-ELEVEN 33961 $ 8.99 06/05/2014 62295 TRAINING & TRAVELLUNCH MEETING MATERIALSPUBLIC WORKS/ADMINTOM THUMB HOBBY & CRAF $ 52.98 06/09/201465050 BUILDING MAINTENANCE MATERIALBREAK ROOM MATERIALSPUBLIC WORKS/ADMINENTERPRISE RENT-A-CAR $ 658.00 06/10/2014 62375 RENTALSRENTAL FOR FIELD EVALUATIONS AND MEETINGSPUBLIC WORKS/ADMINBESTBUY.COM 00009944 $ 999.99 06/11/201465050 BUILDING MAINTENANCE MATERIALBREAK ROOM TELEVISIONPUBLIC WORKS/ADMINTHE HOME DEPOT 1902 $ 67.86 06/12/2014 65085 MINOR EQUIP & TOOLSLAG SCREWSPUBLIC WORKS/ADMINGFS MKTPLC #1915 $ 12.99 06/12/2014 62295 TRAINING & TRAVELMEETINGAugust 11, 2014Page 31 of 35157 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ADMINCOST PLUS WLD #147 $ 141.69 06/13/201465050 BUILDING MAINTENANCE MATERIALBREAK ROOM MATERIALS AND CHAIRPUBLIC WORKS/ADMINMINUTEMAN PRESS $ 377.81 06/13/2014 62210 PRINTINGBROCHURESPUBLIC WORKS/ADMINHOUSE OF RENTAL $ 680.00 06/13/2014 65625 FURNITURES AND FIXTURES RECYCLING FAIR TENT RENTALPUBLIC WORKS/ADMINFORESTRY SUPPLIERS $ 261.63 06/16/2014 65095 OFFICE SUPPLIESSUPPLIES AND OFFICE MATERIALSPUBLIC WORKS/ADMINOFFICE DEPOT #510 $ 33.76 06/18/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/ADMINBARNES & NOBLE #2236 $ 74.95 06/18/2014 65095 OFFICE SUPPLIESSYEP MATERIALSPUBLIC WORKS/ADMINOFFICE DEPOT #510 $ 28.09 06/19/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/ADMINCITY OF EVANSTON PAY A $ 2.00 06/19/2014 62295 TRAINING & TRAVELPARKING - MEETING AT THE MAIN LIBRARYPUBLIC WORKS/ADMINBARCO PRODUCTS $ 1,030.24 06/20/2014 65515 OTHER IMPROVEMENTS GRILL FOR PARKSPUBLIC WORKS/ADMINRESIDENCE INNS-ANNAPOL $ (0.02) 06/23/2014 62295 TRAINING & TRAVELACCOUNT CREDITPUBLIC WORKS/ADMINRESIDENCE INNS-ANNAPOL $ (1,349.20) 06/23/2014 62295 TRAINING & TRAVELCREDIT BACK TO ACCOUNTPUBLIC WORKS/ADMINRESIDENCE INNS-ANNAPOL $ 1,349.22 06/23/2014 62295 TRAINING & TRAVELERROR-CREDITED BACK TO ACCOUNTPUBLIC WORKS/ADMINOFFICE DEPOT #510 $ 151.99 06/25/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/ADMINBARNES & NOBLE #2236 $ 112.22 06/25/2014 65095 OFFICE SUPPLIESSUMMER YOUTH MATERIALSPUBLIC WORKS/ADMINLEPRECAN $ 440.00 06/30/2014 65625 FURNITURES AND FIXTURES PORT-O-POTTY RENTAL FOR THE RECYCLING FAIRPUBLIC WORKS/FLEETALLDATA CORP #8601 $ 1,500.00 06/03/2014 65060 MATERIALS TO MAINTAIN AUTOS REPAIR MANUALSPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 178.33 06/05/2014 65060 MATERIALS TO MAINTAIN AUTOS SEAL-A-CRIMPS ECTPUBLIC WORKS/FLEETASG GLOBAL INC $ 87.29 06/06/2014 65060 MATERIALS TO MAINTAIN AUTOS BLANK FUEL SWIPE CARDSPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 40.76 06/06/2014 65060 MATERIALS TO MAINTAIN AUTOS COPPER GASKETSPUBLIC WORKS/FLEETIL WEB PLATE RENEWAL $ 103.25 06/09/201465045 LICENSING/REGULATORY SUPPLIESRENEW LICENSE PLATE #447PUBLIC WORKS/FLEETSOI SBS KENOSHA $ 317.69 06/13/2014 65060 MATERIALS TO MAINTAIN AUTOS SOFTWARE UPDATE WABCOPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 481.05 06/16/2014 65060 MATERIALS TO MAINTAIN AUTOS MULTIPLE NUT/BOLTS/WIRE ECTPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 424.40 06/19/2014 65060 MATERIALS TO MAINTAIN AUTOS AIR BRAKE UNIONS, TAPE, HOOK N LOOP, WHEEL NUTS ECTPUBLIC WORKS/FLEETHERITAGE HARLEY DAVIDS $ 485.48 06/20/2014 65060 MATERIALS TO MAINTAIN AUTOS MOTORCYCLE #6 E.P.D. REPAIRSPUBLIC WORKS/FLEETTAIT ENVIRONMENTAL S $ 300.00 06/23/2014 62295 TRAINING & TRAVEL3 CLASS ABC UST CERTSPUBLIC WORKS/FLEETTAIT ENVIRONMENTAL S $ 80.00 06/23/2014 62295 TRAINING & TRAVEL8 CLASS C UST CERTSPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 164.75 06/23/2014 65060 MATERIALS TO MAINTAIN AUTOS SEAL-A-SPLICPUBLIC WORKS/FLEETLINDSTROM WHEEL HORSE $ 123.19 06/26/2014 65060 MATERIALS TO MAINTAIN AUTOS COMPRESSOR PARTSPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 79.14 06/26/2014 65040 JANITORIAL SUPPLIESFLOOR CLEANING SOAPAugust 11, 2014Page 32 of 35158 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/FLEETIPASS AUTOREPLENISH #5 $ 40.00 06/26/2014 65060 MATERIALS TO MAINTAIN AUTOS POOL CARS I PASS REPLENISHPUBLIC WORKS/FLEETTHE HOME DEPOT 1902 $ 39.86 06/27/2014 65085 MINOR EQUIP & TOOLSDRAIN BLADDERSPUBLIC WORKS/FLEETWW GRAINGER $ 445.06 06/30/2014 65060 MATERIALS TO MAINTAIN AUTOS FLARES FOR POLICE DEPTPUBLIC WORKS/FLEETAMAZON.COM $ 109.99 06/30/2014 65085 MINOR EQUIP & TOOLSMICROWAVE FOR LUNCHROOMPUBLIC WORKS/ST&SANITATIONQUIK PAVE PRODUCTS $ 303.54 06/06/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSCRACK FILLING MATERIALSPUBLIC WORKS/ST&SANITATIONMONROE TRUCK EQUIP $ 588.18 06/06/2014 65085 MINOR EQUIP & TOOLSTRUCK SUPPLIESPUBLIC WORKS/ST&SANITATIONDUNKIN #306178 Q35 $ 195.00 06/10/2014 62295 TRAINING & TRAVELBREAKFAST MEETINGPUBLIC WORKS/ST&SANITATIONEVANSTON SIGNS AND GRA $ 450.00 06/11/2014 65115 TRAFFIC CONTROL SUPPLIES SIGNAGE FOR MOVIE NIGHT AT PARKSPUBLIC WORKS/ST&SANITATIONSHERWIN INDUSTRIES $ 162.33 06/12/2014 65115 TRAFFIC CONTROL SUPPLIES STENCIL FOR PAINTING ON BIKE PATHSPUBLIC WORKS/ST&SANITATIONWW GRAINGER $ 497.28 06/13/2014 65115 TRAFFIC CONTROL SUPPLIES TRAFFIC SPRAY PAINTPUBLIC WORKS/ST&SANITATIONTRAFFIC CONTROL AND PR $ 1,282.50 06/16/2014 65115 TRAFFIC CONTROL SUPPLIES TRAFFIC TAPEPUBLIC WORKS/ST&SANITATIONSAF-T-GARD INTERNATION $ 407.60 06/18/2014 65090 SAFETY EQUIPMENTSAFETY VESTS FOR SYEP PROGRAMPUBLIC WORKS/ST&SANITATIONSAF-T-GARD INTERNATION $ 97.50 06/19/2014 65090 SAFETY EQUIPMENTSAFETY GLASS FOR SYEP PROGRAMPUBLIC WORKS/ST&SANITATIONTGI_FRIDAYS #0300 $ 61.64 06/25/2014 62295 TRAINING & TRAVELMEETING AT NAPERVILLEPUBLIC WORKS/ST&SANITATIONHARBOR FREIGHT TOOLS 1 $ 160.02 06/30/2014 65090 SAFETY EQUIPMENTSAFETY GLOVES FOR CREWSPUBLIC WORKS/TRANSHAROLD'S TRUE VALUE HD $ 10.98 06/05/2014 65085 MINOR EQUIP & TOOLSTEMPORARY SIGN TIE ONSPUBLIC WORKS/TRANSLEMOI ACE HARDWARE $ 36.57 06/06/2014 65085 MINOR EQUIP & TOOLSSTAPLE GUN AND STAPLESPUBLIC WORKS/TRANSBLACKBURN MANUFACTURIN $ 167.00 06/06/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALUTILITY MARKING FLAGSPUBLIC WORKS/TRANSLEMOI ACE HARDWARE $ 15.32 06/11/2014 62245 AUTOMOTIVE EQ MAINTSPRAY MARKING MATERIALSPUBLIC WORKS/TRANSTHOMSON WEST TCD $ 84.50 06/12/2014 65010 BOOKS, PUBLICATIONS, MAPS ILLINOIS VEHICLE CODEPUBLIC WORKS/TRANSWW GRAINGER $ 126.00 06/16/2014 62245 AUTOMOTIVE EQ MAINTSPRAY MARKING MATERIALSUTILITIES/ADMINAMERICAN WATERWORKS $ 191.00 06/23/2014 62360 MEMBERSHIP DUESAWWA ANNUAL MEMBERSHIP DUES.UTILITIES/ADMINTHE HOME DEPOT 1902 $ 190.85 06/23/2014 68205 PUBLIC WKS CONTINGENCIES LANDSCAPING MATERIALS FOR THE WATER PLANT PARK.UTILITIES/ADMINTHE HOME DEPOT 1902 $ 137.86 06/23/2014 68205 PUBLIC WKS CONTINGENCIES LANDSCAPING MATERIALS FOR THE WATER PLANT PARK.UTILITIES/ADMINPHILLYS BEST EVANSTON $ 59.30 06/23/2014 62295 TRAINING & TRAVELPIZZA LUNCH FOR STAFF CONDUCTING PUBLIC TOURS OF THE WATER TREATMENT FACILITY.UTILITIES/ADMINTFS FISHER SCI ATL $ 2,022.90 06/25/2014 65075 MEDICAL & LAB SUPPLIES LABORATORY EQUIPMENT: WATER BATH.UTILITIES/ADMINWATER ENVIRONMENT FEDT $ 116.00 06/30/2014 62360 MEMBERSHIP DUESWEFTEC ANNUAL MEMBERSHIP DUES.UTILITIES/DISTWATER PRODUCTS $ 575.00 06/02/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSVALVE BOX EXTENSIONS.UTILITIES/DISTZIEBELL WATER SERVI $ 1,209.95 06/04/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS8"X 6" TAPPING SLEEVE AND VALVE.August 11, 2014Page 33 of 35159 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONUTILITIES/DISTTHE HOME DEPOT 1902 $ 118.64 06/09/201465050 BUILDING MAINTENANCE MATERIALANCHORS FOR SHELVING.UTILITIES/DISTWW GRAINGER $ 113.94 06/11/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALMETER TAGS, AND SHOE COVERS.UTILITIES/DISTWW GRAINGER $ 101.36 06/11/2014 65040 JANITORIAL SUPPLIESTOILET PAPER.UTILITIES/DISTAMAZON.COM $ 54.00 06/12/2014 65040 JANITORIAL SUPPLIESFLOOR CLEANER.UTILITIES/DISTAMAZON.COM $ 54.00 06/12/2014 65040 JANITORIAL SUPPLIESFLOOR CLEANER.UTILITIES/DISTWATER PRODUCTS $ 1,448.00 06/16/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS6"X 8" TRANSITION SLEEVES.UTILITIES/DISTAMAZON MKTPLACE PMTS $ 169.90 06/17/2014 65040 JANITORIAL SUPPLIESPAPER TOWELS.UTILITIES/DISTALLEGRA MARKETING PRIN $ 674.00 06/18/2014 62295 TRAINING & TRAVELSIGNS AND BANNER FOR THE MOBILE WATER STATION.UTILITIES/DISTFULLIFE SAFETY $ 311.50 06/23/2014 65020 CLOTHINGRAIN GEAR FOR FIELD WORKERS.UTILITIES/DISTNORTH SHORE UNIFORM IN $ 158.30 06/23/2014 65020 CLOTHINGSUPERVISOR'S WORK UNIFORMS.UTILITIES/DISTNORTH SHORE UNIFORM IN $ 219.15 06/23/2014 65020 CLOTHINGUNIFORMS FOR THE PLUMBING INSPECTOR.UTILITIES/DISTNORTH SHORE UNIFORM IN $ 369.00 06/23/2014 65020 CLOTHINGWORK UNIFORMS FOR THE ENGINEERING/GIS TECHNICIAN.UTILITIES/DISTTHE HOME DEPOT 1902 $ 69.88 06/25/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALFLASHLIGHTS FOR METER WORK.UTILITIES/DISTHD SUPPLY WATERWORKS 4 $ 810.00 06/25/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSMARKING PAINT AND FLAGS.UTILITIES/DISTTHE HOME DEPOT 1902 $ (29.97) 06/27/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALCREDIT FOR RETURNED BROKEN FLASHLIGHTS FOR METER WORK.UTILITIES/DISTTHE HOME DEPOT 1902 $ 30.52 06/27/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALFLASHLIGHTS FOR METER WORK.UTILITIES/DISTWATER PRODUCTS $ 949.88 06/30/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS6" TEES.UTILITIES/DISTWW GRAINGER $ 344.72 06/30/2014 65020 CLOTHINGBOOT DRYERS FOR FIELD WORKERS.UTILITIES/FILTRATIONNALCO CROSSBOW WATER $ 257.02 06/03/2014 65075 MEDICAL & LAB SUPPLIES DI TANKS AND FILTERS.UTILITIES/FILTRATIONWALGREENS #2619 $ 12.90 06/26/2014 65075 MEDICAL & LAB SUPPLIES DISTILLED WATER FOR THE NEW FECAL WATER BATH.UTILITIES/PUMPINGAMAZON MKTPLACE PMTS $ 19.98 06/02/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALNEW CASES FOR NEXTEL PHONES.UTILITIES/PUMPINGPATTEN $ 133.77 06/04/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALVALVE COVER GASKETS.UTILITIES/PUMPINGBATTERYSTUFF COM $ 257.77 06/05/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALAGM BATTERIES AND INVERTER FOR THE NORTH STANDPIPE.UTILITIES/PUMPINGAUTOMATIONDIRECT.COM $ 333.00 06/16/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALDC - DC CONVERTER, PRESSURE SWITCH, AND POWER SUPPLY.UTILITIES/PUMPINGWW GRAINGER $ 269.78 06/17/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALGCFIS AND LIGHT BALLAST.UTILITIES/PUMPINGWW GRAINGER $ 163.63 06/17/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALLAMP HOLDERS, AND BALLASTS.UTILITIES/PUMPINGBATTERY MART.COM $ 52.96 06/20/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALSEALED BATTERY CHARGER FOR THE NORTH STANDPIPE.UTILITIES/PUMPINGISA $ 110.00 06/23/2014 62360 MEMBERSHIP DUESINSTRUMENT SOCIETY MEMBERSHIP DUES.UTILITIES/PUMPINGZIEBELL WATER SERVI $ 972.28 06/23/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALPIPE, GASKETS, BOLTS, AND UNI-FLANGE FOR THE NORTH STANDPIPE.August 11, 2014Page 34 of 35160 of 820 Bank of America Credit Card Statement for the Period ending June 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONUTILITIES/PUMPINGWW GRAINGER $ 169.08 06/24/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALLAMP HOLDERS, STRAINERS, AND GASKET MATERIAL.UTILITIES/PUMPINGE-CONOLIGHT $ 199.78 06/24/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALLED TRACK LIGHT FOR THE SERVICE BUILDING.UTILITIES/PUMPINGZIEBELL WATER SERVI $ 69.00 06/26/201465070 OFFICE/OTHER EQ TO MAINTN MATERIAL12" FLANGE GASKETS FOR THE NORTH STANDPIPE.UTILITIES/PUMPINGNES RENTALS 980 $ 781.95 06/26/2014 65515 OTHER IMPROVEMENTS BOOM TRUCK RENTALS FOR THE SOUTH TANK UPGRADE.UTILITIES/PUMPINGSES STORE # 1 $ 240.14 06/26/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALDOOR ALARM CONTACTS.UTILITIES/PUMPINGSES STORE #3 $ 316.67 06/26/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALDOOR ALARM CONTACTS.UTILITIES/PUMPINGE-CONOLIGHT $ 205.20 06/26/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALNEW LIGHTS FOR GARAGE #3 BALCONY.UTILITIES/PUMPINGTEC 100 $ 591.00 06/30/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALNEW CONTROLLER FOR THE SERVICE BUILDING A/C UNIT.UTILITIES/SEWER1ST AYD CORP $ 192.35 06/02/2014 65085 MINOR EQUIP & TOOLSSTREET BROOMS.UTILITIES/SEWER1ST AYD CORP $ 290.27 06/02/2014 65015 CHEMICALSTRUCK SOAP.UTILITIES/SEWERROOTX $ 908.03 06/03/2014 65015 CHEMICALSROOT CHEMICAL.UTILITIES/SEWERVOLLMAR CLAY PRODUCTS $ 303.00 06/09/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSBRICKS.UTILITIES/SEWERAMAZON MKTPLACE PMTS $ 47.12 06/09/2014 62245 OTHER EQ MAINTGARDEN HOSE.UTILITIES/SEWERLEE JENSEN SALES $ 240.00 06/09/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALGAS MONITOR REPAIR.UTILITIES/SEWERNORTH SHORE UNIFORM IN $ 226.40 06/23/2014 65020 CLOTHINGSUPERVISOR'S WORK UNIFORMS.JUNE STATEMENT TOTAL $ 171,172.99 LIBRARY $ 5,860.83 ALL OTHER CARDS $ 165,312.16 TOTAL $ 171,172.99 August 11, 2014Page 35 of 35161 of 820 For City Council meeting of August 11, 2014 Item A3.1 Business of the City by Motion: Purchase of 100’ Aerial Ladder Truck For Action To: Honorable Mayor and Members of the City Council Committee (For example, Administration and Public Works Committee) From: Suzette E. Robinson, Director of Public Works Greg Klaiber, Chief of E.F. & L.S.S. Lonnie Jeschke, CPFP, Fleet Manager Subject: Replacement Purchase of 100’ Aerial Ladder Truck Date: July 29, 2014 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract to purchase one (1) Tractor Drawn, Rear Tiller Steered 100’ aerial ladder truck for Evanston Fire & Life Safety Service Department from Pierce Manufacturing (2600 American Drive, Appleton, WI) in the amount of $1,016,811. This recommendation is the result of responses received for RFP 14-36 from three (3) manufacturers. Funding Source: Funding for this unit will be provided from the Fiscal Year 2014 bond issue that includes $1.1 million dollars for this recommended purchase. This purchase and funding has been planned over the past three (3) years in order to spread this large scale purchase and twenty (20) year life-cycle and depreciation schedule over multiple years to minimize the economic impact to City operations. Existing Unit Department Unit # Description Model Year Present Mileage Condition Original Purchase Price E.F.& L.S.S. Fire Suppression 313 Pierce 100’ Aerial Ladder Truck 1991 73,317 Poor $307,639 Memorandum 162 of 820 Proposed Unit Department Unit # Description Model Year Purchase Price RFP # Vendor E.F.& L.S.S. Fire Suppression 313 Pierce 100’ Aerial Ladder Truck 2014 $1,016,811 14-36 Global Emergency Products (Pierce) Summary: An RFP that included technical requirements and operational needs of the department was created by a purchasing committee consisting of Fleet Service and Fire personnel over the past year. In addition, there were two site visits to manufacturer’s facilities and there were three meetings held with other potential manufacturer’s sales and engineering teams at Fleet Services to develop our requirements and operational needs that are contained within the RFP request. In addition, in calendar year 2013, staff applied for, but did not receive another vehicle grant for calendar year 2014 from FEMA through the Department of Homeland Security Assistance to Firefighters Grants as was received in 2010. An RFP request was published in Demandstar and in the Chicago Tribune in April. The RFP request was also sent directly to five (5) manufacturers that build this type of heavy fire apparatus. This RFP request also included the opportunity for all five (5) manufacturers to participate in a “non-mandatory” pre-proposal meeting held at Fleet Services on Wednesday April 30th, whereby, they could inspect our most recently purchased aerial ladder truck and ask any questions as it relates to the vehicle and/or Purchasing/RFP process. Only two (2) of five (5) manufacturers participated; Pierce (Global Emergency Products) & Smeal. EMC Fire (Crimson/Spartan Mfg.) sent the committee an e-mail that they would not submit a response because they could not meet our maximum height requirement. Seagrave and American La France chose not to respond to this RFP request as well. Most likely, for the same reason (maximum height requirement could not be met) based on technical information we had obtained during advance research for this project. Three (3) RFP 14-36 responses were received and evaluated by the purchasing committee as follows: 1. KME Manufacturing, Base Bid Amount = $1,005,876.00 with a pre-pay discount of $40,231.00 for a net price of $965,645.00. 2. Smeal Manufacturing, Base Bid Amount = $1,026,148.00, no pre-pay discount offered. 3. Global Emergency Products (Pierce) = $1,090,436.00 with a pre-pay discount of $41,865.00 and will waive the general price increase that went into effect Page 2 of 3 163 of 820 on 7/31/14 which is included in the base bid price. This amounts to an additional $31,760.00 discount we could receive (if approved by City Council at the 8-11-14 Meeting) for a net price of $1,016,811.00 versus $1,048,571.00. The purchasing committee reviewed these three (3) RFP responses and determined Pierce Manufacturing has provided the best possible value as follows: 1. Pricing with discounts. 2. Best meets operational needs of the department. 3. Has the least exceptions to the required “technical requirements” contained in the RFP. 4. Have the best warranties for each of the sub-systems within this proposed unit. 5. Have the closest warranty and non-warranty service center and technical support. 6. Has one of the best design to delivery dates and will commit to our required $500.00/day penalty clause if they fail to deliver on the delivery date they commit to. 7. Meets overall independent 3rd Party Certification that the unit being built for us meets all current/applicable National Fire Protection Association (NFPA) compliance factors. In addition, the Pierce product has a proven track record for years of reliable service. Pierce Mfg. has also provided excellent technical support, warranty service and on- going parts availability over the years to the City of Evanston. Lastly, Pierce is and always has been a responsive and responsible bidder to this and other projects over the years. There are no Evanston based businesses that can provide this type of vehicle that meets our firefighting requirements and needs. Attachments Bid Tab MWEBE Memorandum Pierce/Global Proposal Truck Specifications and Brochure Page 3 of 3 164 of 820 RFP 14-36 100' Aerial Ladder Truck RFP Bid Tab Sheet CompanyName City/State Telephone #Total Price KME Manufacturing 104 S. Jackson Street Litchfield Illinois (800) 235-3928 $965,465 Pierce Manufacturing (Global Emergency Products)1401 N. Farnsworth, Aurora Illinois (815) 653-4261 $1,016,811 Smeal Manufacturing 1712 Tremont Street, Lincoln Illinois (877) 621-4095 $1,026,148 165 of 820 RFP XX-XX, ______________________________________, M/W/EBE Waiver, DATE 2014 To: Suzette Robinson, Director of Public Works Lonnie Jeschke, CPFP Manager Fleet Services From: Tammi Turner, Purchasing Manager Subject: Tractor Drawn 100’ Aerial Ladder Truck, RFP 14-36 Date: August 11, 2014 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, RFP 14-36 Tractor Drawn 100’ Aerial Ladder Truck precludes subcontracting opportunities. Therefore, a waiver is granted. Cc: Martin Lyons, Assistant City Manager/CFO Memorandum 166 of 820 167 of 820 168 of 820 169 of 820 100' Tiller Overview More storage with tighter turning. 100' Tiller The Pierce 100' Tiller is available in medium and heavy duty configurations. It gives you a tighter turning radius to more easily maneuver narrow or congested streets. It is available with virtually unlimited body configurations to provide maximum compartment storage and exceptionally roomy ground ladder storage. Aerial Ladders Brochure >> Features Highlights 100' Tiller Excellent maneuverability with tighter turning radius• More compartment storage with 500 cubic feet of compartmentation• Larger ground ladder storage• More Features TAK-4® Independent Suspension is a standard on the trailer for a smoother ride and better handling• Available with single or tandem axle trailers, optional sliding tiller cab doors and quint configurations to meet a variety of customer preferences • Aggressive composite photo-luminescent rung covers for superior traction and visibility• Available with optional green, red, blue or white LED rope lighting on all sections• Only one set of stabilizers• Specs Chassis Choices Available on all Pierce custom chassis (Velocity™, Quantum®, Arrow XT™).• Page 1 of 2Truck Model Print 8/6/2014http://www.piercemfg.com/en/TruckModelPrint.aspx?itemId=104170 of 820 Overall Dimensions Flexible overall length configurations up to 57’ overall length• 134" overall height• 96" body width• Ladder Reach 100' vertical • 94'5" horizontal• Payload Capacity Heavy Duty • 39° to -5° = 250 lb.◦ 40° to 80° = 500 lb. (optional 750 lb.)◦ Medium Duty • 39° to -5° = 0 lb.◦ 40° to 80° = 250 lb.◦ Wind & Ice Ratings Up to 50 mph winds (40 mph for Medium Duty)• Up to 1/4" thick ice• Stabilizers One (1) sets of H-style, 17' spread (17' 6" for Medium Duty)• Short-jack spread 12’• 12” ground penetration• Pump Range Waterous, Hale, or Darley Midship (500 to 2000 gpm) & PTO (250 to 1000 gpm) pumps available• Tank Up to 300 gallon polypropylene tank with a lifetime warranty • Storage Capacity 500 cubic ft.• Compartment Weight Ratings 500 lb.• Compartment Depth 24.50" standard• Transversed upper• Body Support Substructure Exclusive Pierce under-slung steel body supports featuring 3-point, stainless steel isolation mount system• Structural Ladder Warranty* 20 years• Body Warranty* 10 years• * See your Pierce representative for details. Page 2 of 2Truck Model Print 8/6/2014http://www.piercemfg.com/en/TruckModelPrint.aspx?itemId=104171 of 820 Pierce Manufacturing Inc., An Oshkosh Corporation Company P.O. Box 2017, Appleton WI 54912-2017 USA Perform. Like No Other.sm Specifications, descriptions and illustrative material in this literature are as accurate as known at the time of publication, but are subject to change without notice. Illustrations may include optional equipment and accessories and may not include all standard equipment. All measurements are nominal values. © Pierce Manufacturing Inc., Pierce and the Pierce logo are registered trademarks, 360º Protection from Every Angle design, and Command Zone are trademarks, and Perform. Like No Other. is a service mark, of Pierce Manufacturing Inc., Appleton, WI. Printed in U.S.A. P-0024-LADRBR 4/10 www.piercemfg.com AERIAL LADDERS 172 of 820 There are a thousand variables you can’t control. Your ladder isn’t one of them. You use a ladder in the riskiest situations. You need a ladder that you can be absolutely sure of. It needs to perform safely and repeatedly. Run after run. Year after year. In the worst conditions. Pierce® Ladders are designed to power through the hazards: 50 mph winds, uneven terrain, a quarter inch of ice build-up. And they can be equipped with red, green, blue or white LED rung lighting for superior illumination. Our commitment to your performance and safety starts with an unmatched in-house product development and engineering team. They know what it takes to build aerial ladders that stand up to tough duty, day in and day out. They’ve spent their careers focused on how to make every Pierce ® Aerial Ladder safer. Stronger. More stable. More effective. We then build every Pierce Ladder at our own facilities, where we can keep an eye on quality. Professional engineers conduct exhaustive tests, including finite element analysis, modal analysis and utilize brittle lacquer and strain gauge instrumentation. As a result, Pierce Ladders meet or exceed all NFPA 1901 standards. And after we test it with our own engineers, every apparatus is also certified by independent, professional engineers backed up by UL® and ULC third-party testing. Not all custom chassis pictured are available for sale, but are representations of the aerial body offerings available from Pierce. Please see your local Pierce Representative for custom chassis options. 173 of 820 Different mounts. Different lengths. Even different materials. But the same commitment to safety and performance. Each ladder is supported by a superior design. One that’s fully welded, in compliance with the American Welding Society, by certified welders. Ladder sections are trussed vertically and diagonally and all rungs are welded to each section with k-bracing for rigidity. The ladder device comes with a 20-year warranty against structural failure. Our easy-to-use, independently controlled horizontal and vertical stabilizers can be positioned quickly and easily. Pierce® Ladders will perform at full capacity on severe grades. And short-setting doesn’t compromise performance. The Pierce Torque Box steps up to the challenge with another robust design. It’s the backbone of every Pierce Ladder, engineered to transfer all torsional and horizontal loading away from the chassis and body when stabilizers and aerial are deployed. It’s been strain-gauge and Type 1, UL® third- party tested. The result? Structural integrity and durability. The hydraulic system’s load-sensing pump operates at low temperatures, so it goes full tilt, no matter what. As an added back-up system, a 12v emergency power unit (EPU) ensures 30 minutes of continuous operation. In this job, close doesn’t count. Our pinpoint aerial feathering controls let you put the ladder where it needs to be. Extend, raise and rotate simultaneously. We’ve tucked the controls out of harm’s way, on the driver’s side, to prevent damage to the control console while in transit. And the aerial controls work independently of the engine rpm, so you know you can operate the aerial at any engine speed. Easily visible load charts are located at the aerial operator’s positions per NFPA 1901 as standard. Your crew can move quickly to the top, under the stresses of a fire or rescue, without worrying about stray cables or slippery rungs. We’ve routed all wires and cables inside sealed base rails, cleared all walking areas of hoses and harnesses and sheathed the ladder rungs in aggressive, composite, photo-luminescent rung covers. Our egress is easy to replace. If it’s ever damaged on a call, you simply replace it with a new one, rather than replacing the entire fly section. Pierce® Bodies feature lateral frame extensions built directly off the chassis frame rails – the strongest part of the truck. That’s why we can deliver a 500 lb. compartment floor capacity and a body structure that comes with a 10-year warranty. Maximize every inch of space with our selection of two-way slide-out trays, tilt trays, floor-mounted trays, tool boxes, swing-out toolboards and adjustable partitions. You can customize your Pierce Ladder to the particular demands of your situation with a range of options: • Quick-lock waterway • Creeper controls at tip • Breathing air at tip • Rescue options • 110v/220v power to tip • Lighting options at tip • Locator beacons • Waterway pre-connect at tip • Roof ladder mountings • Pike pole and axe mounting • Luminescent rung covers • Optional LED rung lighting Optional LED rung lighting 174 of 820 We know that some departments just plain prefer aluminum ladders. If you’re one of them, you no longer have to choose between an aluminum rig and getting Pierce performance. Pierce® Aluminum Aerial Ladders show the same commitment to safety and performance that you see in every Pierce aerial. It starts with strength. Pierce Aluminum Aerial Ladders can take on plenty of options and still haul 500 gallons of water and 115 feet of ground ladders. This rear mount uses high-strength, 6061-T6 aluminum extrusions so it’s durable and stands up to stress and both 75’ and 100’ lead the industry with a 750 lb. dry tipload capable of flowing up to 1,500 gpm. They also deliver the highest distributed load ratings of any aluminum ladder in the industry. And you can add up to 100 lbs. of additional firefighting equipment at the tip without reducing the rated load capacity. For added stability, Pierce’s renowned H-style stabilizers quickly set into place with a 16' spread - just 12' when short-jacked on the 75' aerial ladder and a 12' spread - 10' when short-jacked on the 100' aerial ladder. The ladder is aluminum. The thinking behind it is pure Pierce. Pierce ®75’ & 100’ Aluminum Ladders Besides its impressive tip load rating, the Pierce® Aluminum Aerial Ladder has a 2.5:1 structural safety factor, a 35 mph wind load rating and can operate with up to 1/4" of ice build-up. The egress is easy to replace. If it’s ever damaged on a call, you replace it with a new one, rather than replacing the entire fly section. 175 of 820 The Heavy Duty comes in 75' and 105' models. Each delivers a rated load capacity of 500 lbs. (or optional 750 lbs. on the 105' model) in winds up to 50 mph. They allow 100 lbs. of additional firefighting equipment at the ladder tip, at all angles, at full extension without reducing rated load capacity. And they can carry that load while flowing up to 1,000 gpm with a 180º horizontal nozzle sweep at full extension from –5º to +75º. Pierce® Ladders aren’t just stable at the top, they’re strong throughout, able to take heavy loads over the length of the structure. They take distributed loads at any elevation angle. The only thing tougher than our Heavy Duty Ladders is our 100' Super Heavy Duty Ladder, with an industry-leading 1,500 lbs. dry and 1,250 lbs. wet rated load capacity in winds up to 50 mph. They allow 150 lbs. of additional equipment at the ladder tip without reducing the rated load capacity. Depending on the model, these rigs come with two or four H-style stabilizers for the utmost in stability. (The 75' aerials only require rear stabilizers and there’s no additional stress on the front axles.) Stabilizer spreads are 16' on the 75', 14' on the 105', with a tipload rating of 500 lbs. or 16' with the optional 750 lb. tipload and 18' on the Super Heavy Duty Ladder. Pierce ®Heavy Duty and Super Heavy Duty Ladders • Replaceable egress section for cost-effective replacement • Climb with confidence. We’ve routed all wires inside sealed base rails • All walking areas are cleared of hoses and harnesses, and ladder rungs are sheathed in aggressive, composite, photo-luminescent rung covers • Optional load sensing alarms/strobes indicate capacity overload • Patented quick-lock waterway for choice of master stream position • 70,000 psi yield strength steel stands up to any emergency • Heavy Duty Ladders can be mounted on a wheelbase as short as 195" • Environmentally sealed ladders resist corrosion • Rotation interlock system prevents rotation of the ladder on the short-jacked side • No matter where the ladder is positioned, you have easy access onto and off of the turntable • Large compartments for ample storage • Lateral body frame extensions carry heavy equipment loads with ease 176 of 820 With a Pierce ®Mid-Mount, performance is anything but middle of the pack. The Pierce® 100' Mid-Mount Ladder is the industry’s most advanced, with a low o verall height and short travel length that make it an ideal choice for departments that require maximum maneuverability. The Pierce Mid-Mount features a rated load capacity of 750 lbs. in winds up to 50 mph. It even allows 100 lbs. of additional firefighting equipment at the ladder tip, at all angles, at full extension without reducing the rated load capacity. And it can carry that load while flowing 1,500 gpm with a 180º horizontal nozzle sweep at full extension from –8º to +75º. Need immediate information on water flow, stabilizer condition and temperature at the tip? Command Zone® advanced electronics provide it in real-time on a super-visible, easy-to-use display screen. Its collision avoidance feature even automatically protects the body and cab from damage. Bottom line, you get the information you need, when and where you need it. Turntable stairwells – one on each side of the truck – provide easy access to the 100" wide turntable. 177 of 820 Congested streets. Corners built for horses and buggies. In some places, getting to the scene is half the challenge. The Pierce® 100’ Heavy or 100’ Medium Duty Aerial Tiller swivels to turn tight and maneuver easily. The ease of maneuvering starts before you even get behind the wheel. Doors contoured into the tiller cab give you greater clearance for entering and exiting. The distinctive Pierce windshield maximizes visibility in the front; we’ve removed the A-pillar for greater visibility. When you’re on the road, a one-piece fifth wheel design gives you an extra 14 degrees of break over angle. For a smoother ride, better handling and increased stopping power, TAK-4® independent suspension comes standard on the rear trailer. The tractor drive axle is available in either a single or tandem configuration to comply with stringent weight law restrictions. And this rig is built on a super strong foundation. The upper and lower plates of the chassis C-channel frames are certified at 80,000 psi yield strength. Sometimes ladder maneuverability is pivotal. The optional pump and tank capability can transform your tiller into a full quint rating for maximum firefighting flexibility. It’s all available in your choice of custom chassis. And once you’re on your way, the aerial ladder stores below horizontal position for greater tiller driver visibility and safety. When you arrive on the scene, you’ve got as much gear as you can pack into nearly 500 cubic feet of storage space. Ladder storage flexibility allows for up to 250 feet of ground ladders to meet your department’s needs. The Heavy Duty Tiller delivers a rated load of 500 lbs. in winds up to 50 mph and allows 100 lbs. of additional firefighting equipment at the ladder tip, at all angles, at full extension from -5º to +75º without reducing the rated load capacity. The Medium Duty Tiller delivers a rated load of 250 lbs. with full extension from -5º to +39º and a 500 lb. rated load capacity of +40º to +80º which can deliver 1,000 gpm while fully extended, at all elevations. 178 of 820 Medium duty. Heavy on value and performance. The Pierce® 100' Medium Duty Ladder helps you get the most value for your dollar. While engineered to outperform, it is also constructed from 70,000 psi yield strength steel. This ladder features a rated load capacity of 250 lbs. at full extension from -5º to +39º and a 500 lb. rated load capacity from +40º to +80º. You can flow 1,000 gpm with a 180º monitor horizontal sweep while fully extended and at all elevations from -5º to +80º. The 100' comes with a set of H-style stabilizers with 12" of stabilizer penetration. The 100' also gives you 17.2' spread which can be short-jacked to 12.5'. Choose Pierce Ladders. Get Pierce commitment. Aerial ladders aren’t simple devices. You need a team that will stand behind you and your equipment. We offer comprehensive training to help you understand how to take advantage of your ladder’s many capabilities. An in-house customer service department and dealer network provide true 24/7 support. Nothing better demonstrates Pierce’s commitment to helping you perform than our commitment to excellence. We are the first in the industry to certify hydraulic oil cleanliness by the rigorous ISO 4406:1999 Standard for Code Contamination by Solid Particles. What does that mean for you? Reduced component wear, decreased need for repairs and longer life cycles for your apparatus. And we make regular maintenance easy in all kinds of ways. We use stainless steel hardware for corrosion resistance, non-grease sheaves and locate the hydraulic filters where your maintenance team can access them. Call your Pierce dealer, or talk to a neighboring department that runs a Pierce® Aerial Ladder. We’re ready to help design and build the ladder that’s best for your community, safest for your crew and up for every challenge. 179 of 820 Pierce Manufacturing Inc., An Oshkosh Corporation Company P.O. Box 2017, Appleton WI 54912-2017 USA Perform. Like No Other.sm Specifications, descriptions and illustrative material in this literature are as accurate as known at the time of publication, but are subject to change without notice. Illustrations may include optional equipment and accessories and may not include all standard equipment. All measurements are nominal values. © Pierce Manufacturing Inc., Pierce and the Pierce logo are registered trademarks, 360º Protection from Every Angle design, and Command Zone are trademarks, and Perform. Like No Other. is a service mark, of Pierce Manufacturing Inc., Appleton, WI. Printed in U.S.A. P-0024-LADRBR 4/10 www.piercemfg.com AERIAL LADDERS 180 of 820 For City Council Meeting of August 11, 2014 Item A3.2 Business of the City by Motion: Wheel Tax Fulfillment Services For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Rickey A. Voss, Revenue/Parking Manager Subject: Approval of Contract Extension for the 2015 Wheel Tax Print, Mail and Fulfillment Services Date: July 30, 2014 Recommended Action: City Staff recommends that the City Council authorize the City Manager to execute a contract extension for 2015 wheel tax print, mail and fulfillment services with Third Millennium Associates, Inc. 4200 Cantera Drive, Suite 105, Warrenville, IL 60555 effective September 1, 2014 – August 31, 2015. The estimated annual cost for production is $30,042.54 and processing is estimated at $18,000. There is no change in the estimated cost over the past 2 years. Funding Source: FY 2014 General Fund BU 100.19.1910.65045 Budget: $40,000.00 Estimated Cost: $30,042 Revenue Account: BU 100.19.1910.52010 Budget: $2,700,000.00 Estimated Cost: $18,000 Background: Over 38,000 City Wheel Tax and Pet License renewal forms are printed and mailed annually during the last quarter of the fiscal year. Services rendered by the Third Millennium Associates, Inc. will include the managing of Wheel Tax and Pet License applications purchased by mail, phone and online. Third Millennium Associates, Inc. is required to create and furnish all forms used based on the approval by City staff prior to mailing. Order fulfillment would be complete after payment acceptance and the subsequent mailing of receipts for the wheel tax and pet licenses to the address of the requestor. Third Millennium Associates, Inc. will continue to provide a toll-free telephone Memorandum 181 of 820 number to accept orders with payment by check or credit card and make available online purchases through the City web page. A new feature will include email delivery to residents that furnished their addresses during the 2014 renewal season. Customer service support will also be provided by requiring email addresses for online processing in order to gather data for the 2016 wheel tax process. Third Millennium Associates, Inc. has provided this service since awarded the contract in October 2009. The fee per item is provided in the following table. Fees Wheel Tax and Pet Application printing/mailing fee $0.261 Postage not included in base cost proposal USPS postage rate under 2 ounces $0.381 Online payment processing fee (city paid) $0.45 Fulfillment lockbox (per transaction) $0.89 Fulfillment on-line (per transaction) $0.55 Postage fulfillment fee (per transaction) $0.381 Postage not included in base cost proposal Envelope fulfillment fee (per transaction) Incl Envelope application fee (per transaction) Incl Record transfer fee (fixed rate) Incl Online credit card processing fees (paid by city) $1.65 Not Included in base cost proposal Annual V-Pay server fee $1,125 Annual V-Pay maintenance fee $495 Annual Vehicle software maintenance fee $995 Annual Fulfillment set-up $650 Annual Over the Counter Form set-up fee $300 Annual Vehicle Production set-up $2,200 E-mailing of Applications set-up fee $1,500 Fee Waived The recommendation to retain Third Millennium Associates, Inc. not only provides the City with a reliable vendor for the complicated wheel tax process, but allows the City to begin the process of developing an RFP to further refine the wheel tax process by enhancing web-based technology in late 2014. Attachments: Copy of Third Millennium, Inc. Proposal 182 of 820 Third Millennium Associates Proposal for the 2015 Wheel Tax Process City of Evanston Production $17,814.87 This is the cost to design and print forms, envelopes, and manage the data. Also in this area is the cost to laser image the data onto the forms. Combo Mailing Production $2.983.42 This is the cost to design and print forms, envelopes and manage the data. Also in this area is the cost to laser image the data onto the forms. Over the Counter Forms Printing $1,504.68 This is an additional form used by the City of Evanston. It is a full 8 ½ x 11 carbonless form designed and printed for use for vehicle season at City Hall. Fulfillment of Stickers and Lockbox Services $22,708.77 The fees paid to TMA for managing the collection and fulfillment of stickers mailed into the lockbox and purchased online by citizens of Evanston. Pet segment Applications $3,030.80 Printing of blank animal applications, and insertion to the vehicle envelope; laser imaging of named pets onto pet applications. Total Cost for 2015: $48,042.54 Please note that we have held the same laser imaging pricing for the City of Evanston since contracted for vehicle services with our company. We will commit to this same pricing for the duration of contracted services. The costs for fulfillment and laser imaging during production can vary based on the number of actual citizens complying with the payment of the wheel tax and number of records in the data files. 183 of 820 For City Council meeting of August 11, 2014 Item A3.3 Business of the City by Motion: Large Diameter Sewer Rehabilitation For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Dave Stoneback, Utilities Director Kristin Rehg, Management Analyst Subject: Large Diameter Sewer Rehabilitation – Cleveland Street (Bid No. 14-46) Date: July 31, 2014 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract in the amount of $264,260.00 to Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO 63005) for the Large Diameter Sewer Rehabilitation – Cleveland Street (Bid No. 14-46), contingent upon receiving the appropriate loan funding from the Illinois Environmental Protection Agency (IEPA). Funding Source: It is anticipated that the IEPA will provide loan funding from the State Revolving Fund in an amount up to $272,188 for construction of this project. This amount includes a contingency of up to 3% above the bid price of the project. With this funding, all eligible construction costs would be funded by a loan repaid over 20 years at 1.995% interest. IEPA loan funding for this work will be routed through the Sewer Fund, Capital Improvement Account 7420.65515, which has an FY 2014 budget allocation of $760,000 for this project. The bid price is significantly less than the budget allocation due to the deletion of several sewer segments from the project. The deleted segments were found to be newer concrete pipe during pre-design inspection, rather than 100- year-old brick sewers previously believed to exist on this portion of Cleveland Street. Project Summary: The contract includes rehabilitation of approximately 425 feet of large diameter (54”) combined sewer main on Cleveland Street between Pitner Avenue and Hartrey Avenue. A project location map is attached. This is a critical large diameter interceptor sewer that is over 100 years old and has become severely deteriorated. The contract period is 180 days. It is anticipated that most of the work will take place before the end of 2014, with final restoration taking place in spring 2015. Memorandum 184 of 820 This project is anticipated to receive loan funding from the IEPA State Revolving Fund. IEPA has approved a Project Plan and is reviewing the City’s loan application for this project. In order to comply with the IEPA loan program rules, this project was bid with three modifications from the standard City contracts: 1. The Contractor must demonstrate good faith efforts to meet State of Illinois established Disadvantaged Business Enterprise (DBE) utilization goals (5% for MBEs and 12% for WBEs). 2. The Contractor must pay wages not less than those prevailing under the Federal Davis-Bacon Wage Act. 3. Compliance with the Local Employment Program Ordinance was not required, as the IEPA loan program does not allow a local hiring preference. An additional departure from Evanston’s standard procedure is a two-step contract award process. At this juncture, the City Manager can issue a Notice of Intent to Award to the lowest responsive and responsible bidder. IEPA will then review the bid package and provide a formal loan offer to Evanston if all criteria have been met and sufficient funding is still available. Upon receipt of the formal loan offer from IEPA, the City Manager may then execute a contract with the low bidder. Bid Analysis: This contract was advertised on Demandstar and in the Chicago Tribune. Bids were opened and publicly read on Tuesday, July 29, 2014. A total of three bids were received as summarized below. A detailed bid tabulation is also attached for reference. The submitted bids cannot be withdrawn or canceled for a period of 120 calendar days following the bid opening, or until November 26, 2014. Contractor Information Contractor: Address: Insituform Technologies USA, LLC 17988 Edison Avenue, Chesterfield, MO Ric-Man Construction, Inc. 6850 Nineteen Mile Road, Sterling Heights, MI 48314 Kenny Construction Company 2215 Sanders Rd. Ste. 400, Northbrook, IL Pricing Summary Contractor: Base Bid Price: Insituform Technologies USA, LLC $264.260.00 Ric-Man Construction, Inc. $284,050.00 Kenny Construction Company $290,425.00 The bids were reviewed by David Stoneback, Utilities Director. Based on anticipated funding and the bids received, staff is recommending issuance of a Notice of Intent to Award a contract in the amount of $264,260.00 to Insituform Technologies USA, LLC. Insituform has successfully completed similar projects for the City of Evanston, including previous large diameter sewer rehabilitation projects and the City’s 2014 Small Diameter CIPP Sewer Rehabilitation Contract A. 185 of 820 IEPA Loan Program Documentation: Due to high demand for funding through the State Revolving Fund, IEPA cannot guarantee the loan until the City completes the loan application. In order to complete the loan application, the City must submit: • A copy of Council Meeting minutes authorizing the City Manager to award the contract contingent upon receipt of IEPA funding. • A copy of Insituform’s bid package including all required certification forms and demonstrating compliance with State DBE requirements. Insituform included all forms and certifications required by IEPA as part of their bid package. They also complied with the City of Evanston’s requirements including submittal of a 5% bid bond. Insituform’s bid includes 15.9% DBE utilization through use of Sheridan Plumbing, a WBE. This exceeds the State of Illinois established goal for WBE utilization (12%), but does not provide MBE utilization. However, Insituform’s efforts to solicit DBE subcontractors demonstrate compliance with IEPA’s requirements. Insituform provided proof of publication of an advertisement for DBE participation 16 days prior to the bid, and provided the required DBE certification forms with their bid. This generally meets the requirements of the IEPA DBE program, although the IEPA will complete a final review prior to their formal loan offer. Attachments: Project Location Map Bid Tabulation for Bid 14-46 Large Diameter Sewer Rehabilitation – Cleveland Street 186 of 820 Large Diameter Sewer Rehabilitation Cleveland Street Project Location Map 187 of 820 Unit Price 1Ext Price Unit Price Ext Price Unit Price Ext Price Unit Price Ext Price1 Cured-In-Place Pipe Liner – 54”Foot 425$541.00 $229,925 $450.00 $191,250 $570.00 $242,250 $585.00 $248,6252 Trim Protruding Service Connections Each 2 $515.00 $1,030 $335.00 $670 $500.00 $1,000 $300.00 $6003 Service Connection Reinstatement Each 12 $154.50 $1,854 $445.00 $5,340 $900.00 $10,800 $100.00 $1,2004 Install Cleanout on Service Lateral Each 10 $2,019.10 $20,191 $6,700.00 $67,000 $3,000.00 $30,000 $4,000.00 $40,000TOTAL BID$253,000$264,260$284,050$290,4251 Unit prices in City of Evanston estimate reflect the addition of a 3% contingency to each pay item as required by IEPA for cost estimating on SRF loan projects.LARGE DIAMETER SEWER REHABILITATION - CLEVELAND STREETBID NO. 14-46SUMMARY OF BIDSItem DescriptionUnit QuantityCity ofInsituformRic-ManEvanstonKennyConstructionConstruction, Inc.Technologies USA188 of 820 For City Council meeting of August 11, 2014 Item A3.4 Business of the City by Motion: Salt Purchase Contract Extension For Action To: Honorable Mayor and Members of the City Council Members of the Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Jim Maiworm, Assistant Director of Public Works, O & M Subject: Rock Salt Purchase Contract Extension Date: August 6, 2014 Recommended Action: Staff recommends City Council authorize the City Manager to execute a one-year contract extension for the purchase of up to 7,500 tons of rock salt from Morton Salt (123 N. Wacker Drive, Chicago, IL) at a cost of $84.58 per ton for a winter season total of $634,350. Funding Source: Funding for this purchase will be from the General Fund Snow and Ice Control Account 2680.65015. Summary: In April 2011, staff solicited bids for the purchase of rock salt. The proposed contract was for a one-year period, with the right to negotiate to extend the contract for up to four, one-year periods. This is the third of the four possible extensions. Morton Salt was the successful bidder as their bid price for 2013/14 was $60.61. For the 2014/2015 season, salt is expected to be in short supply and considerably more expensive. Morton Salt is requesting a price increase of $23.97 per ton over last year’s prices bringing the per ton cost to 84.58 for the 2014/2015 season. Several adjoining communities have received salt bids ranging from $110.00 per ton to $130.00 per ton. Numerous Chicago area communities are not receiving bids or quotes for rock salt due to the shortage of the material. The quotes that are being received from communities across the area are generally $25.00 to $45.00 per ton higher than the prices from last year. The bid specification includes a flexible quantity requirement that allows the City to either increase or decrease by 30% the quantity of salt purchased. A flexible quantity clause for rock salt is a best industry practice that ensures municipalities can purchase Memorandum 189 of 820 what they need based on the winter season’s weather condition. This clause requires the City to purchase up to 80% of our order (6,000 tons) and give us the right to purchase up to 120% of our order (up to 9,000 tons). Last year the City purchased 8,400 tons of salt which was the maximum allowed by our contract. The City currently has 550 tons of salt left from last year. Staff therefore recommends approval of the contract extension to Morton Salt, Inc. for one year for the 2014/2015 winter season. Page 2 of 2 190 of 820 For City Council meeting of August 11, 2014 Item A3.5 Business of the City by Motion: Dempster Street Boat Rack Expansion For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Sat Nagar, P.E., City Engineer Stefanie Levine, RLA, Senior Project Manager Public Works Subject: Contract Award Recommendation to Midwest Fence Corporation, for the Dempster Street Beach Boat Rack Expansion Project, Bid #14-47 Date: August 11, 2014 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for the Dempster Street Beach Boat Rack Expansion Project with Midwest Fence Corporation, located at 900 N. Kedzie Avenue, Chicago, Illinois 60651, in the amount of $72,641.00. Funding Source: FY 2014 CIP (Account #415.26.4150.65502.415423): $75,000 Summary: Due to facility popularity and demand for additional rack storage, the City has prepared construction documents to expand the non-motorized boat launch facility at Dempster Street Beach. Improvements incorporated in the construction documents produced by staff include: 1. Additional sailboat racks 2. Additional kayak trees 3. New sailboard racks 4. Repairs to deteriorated chain link fencing and gates at the facility entrance On June 26, 2014 the City issued bid documents for the project and on July 22, 2014 the City received and publicly read five (5) bids. Bid results were as follows: Memorandum 191 of 820 Contractor Bid Price Chicagoland Construction, Inc., 1540 Hecht Drive, Bartlett, Illinois 60103 $71,012.00 Midwest Fence Corporation, 900 N. Kedzie Avenue, Chicago, Illinois 60651 $72,641.00 G. A. Johnson & Son, 828 Foster Street, Evanston, Illinois 60201 $89,880.00 Tri State Enterprises, Inc., 150 Anton Drive, Romeoville, Illinois 60446 $91,786.00 Landmark Contractors, 11916 W. Main Street, Huntley, Illinois 60142 $100,413.00 Please note that due to their failure to submit required M/W/EBE documentation, Chicagoland Construction, Inc. has been declared non-responsive. Staff therefore recommends that the bid be awarded to Midwest Fence Corporation for a total amount of $72,641.00 as the lowest responsible and responsive bidder. The City has worked with Midwest Fence Corporation on prior projects with successful results. Midwest Fence Corporation is in compliance with the City’s M/W/EBE goals (see attached memorandum). A breakdown of funding for this project is as follows: Account Summary Project Funding (detailed above) $75,000.00 Encumbrances / expenditures to date $0.00 Recommended bid award -$72,641.00 Balance Remaining $2,359.00 Construction of this project is scheduled to begin in September or October 2014. The current substantial completion deadline is October 24, 2014. Attachments: Bid Tabulation M/W/EBE Memo 192 of 820 City of Evanston Bid Tabulation Bid #14-47 - Dempster Street Beach Boat Rack Expansion Project Bid Opening Held 07/22/2014 1 General conditions Lump 1 12% $ 7,571.40 4,000.00$ 4,000.00$ 3,568.00$ 3,568.00$ 30,000.00$ 30,000.00$ 27,486.00$ 27,486.00$ 18,900.00$ 18,900.00$ 2 Rack Type R1 Each 2 $ 5,250.00 $ 10,500.00 3,996.00$ 7,992.00$ 5,874.00$ 11,748.00$ 5,000.00$ 10,000.00$ 4,750.00$ 9,500.00$ 5,275.00$ 10,550.00$ 3 Rack Type R2 Each 3 $ 5,250.00 $ 15,750.00 4,220.00$ 12,660.00$ 6,272.00$ 18,816.00$ 5,500.00$ 16,500.00$ 4,800.00$ 14,400.00$ 5,425.00$ 16,275.00$ 4 Rack Type R3 Each 7 $ 3,000.00 $ 21,000.00 2,957.00$ 20,699.00$ 2,160.00$ 15,120.00$ 2,700.00$ 18,900.00$ 2,200.00$ 15,400.00$ 2,500.00$ 17,500.00$ 5 Rack Type R4 Each 1 $ 6,000.00 $ 6,000.00 10,456.00$ 10,456.00$ 16,440.00$ 16,440.00$ 7,300.00$ 7,300.00$ 14,000.00$ 14,000.00$ 26,600.00$ 26,600.00$ 6 Demolition Lump 1 $ 1,500.00 $ 1,500.00 1,600.00$ 1,600.00$ 757.00$ 757.00$ 1,592.00$ 1,592.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 7 PVC coated chain link fence, 5'-0" height Foot 29 $ 65.00 $ 1,885.00 185.00$ 5,365.00$ 58.00$ 1,682.00$ 72.00$ 2,088.00$ 100.00$ 2,900.00$ 72.00$ 2,088.00$ 8 PVC coated chain link fence, 3'-6" height Foot 16 $ 60.00 $ 960.00 165.00$ 2,640.00$ 55.00$ 880.00$ 65.00$ 1,040.00$ 100.00$ 1,600.00$ 65.00$ 1,040.00$ 9 PVC coated chain link single swing gate Each 1 $ 2,500.00 $ 2,500.00 2,100.00$ 2,100.00$ 1,180.00$ 1,180.00$ 580.00$ 580.00$ 500.00$ 500.00$ 580.00$ 580.00$ 10 PVC coated chain link double swing gate Each 1 $ 3,000.00 $ 3,000.00 3,500.00$ 3,500.00$ 2,450.00$ 2,450.00$ 1,880.00$ 1,880.00$ 1,000.00$ 1,000.00$ 1,880.00$ 1,880.00$ TOTAL BID 70,666.40$ 71,012.00$ 72,641.00$ 89,880.00$ 91,786.00$ 100,413.00$ G.A. Johnson & Son 828 Foster Street, Evanston, Illinois 60201 Unit Price Total Midwest Fence, 900 N. Kedzie Avenue, Chicago, Illinois 60651 Unit Price Total Landmark Contractors, Inc., 11916 W. Main Street, Huntley, Illinois 60142 Unit Price Total Tri-State Enterprises, Inc., 150 Anton Drive, Romeoville, Illinois 60446 Unit Price Total Staff Estimate Chicagoland Construction, Inc, 1540 Hecht Drive, Bartlett, Illinois 60103 Total Unit Price Total Item Description Unit Quantity Unit Price 193 of 820 2014 Dempster Street Beach Boat Rack Expansion, Bid #14-47, M/W/EBE Memo To: Suzette Robinson, Director of Public Works Stefanie Levine, Senior Project Manager, Parks and Facilities From: Tammi Turner, Purchasing Manager Subject: Dempster Street Beach Boat Rack Expansion Project, Bid # 14-47 Date: August 11, 2014 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. With regard to the Dempster Street Beach Boat Rack Expansion Project, Bid # 14-47, in the base bid amount of $ 72,641.00, Midwest Fence, the primary contractor is found to be in initial compliance with the goal by subcontracting approximately 46% of the contract work to the following: Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Nak-Man Corporation Steel Supplier/ Fabricator $33,414.86 46 X Total M/W/EBE $33,414.86 Midwest Fence will receive credit for 46% M/W/EBE participation. Cc: Martin Lyons, Assistant City Manager/CFO Memorandum 194 of 820 For City Council meeting of August 11, 2014 Item A3.6 Business of the City by Motion: Watercraft Maintenance and Repair For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee) From: Suzette E. Robinson, Director of Public Works Lonnie Jeschke, CPFP, Fleet Manager Subject: Bid Award 14-51 for Watercraft Maintenance & Repair Services Date: July 28, 2014 Recommended Action: Staff recommends approval of the lowest responsive and responsible bid for Watercraft Maintenance and Repair Services (Bid # 14-51) to Baltic Marine Services Incorporated (3136 S. Canal Street, Chicago, Illinois 60616) in the amount of $35,226.25 for the period of September 1, 2014 through August 31, 2015 and for three (3) one (1) year extensions in each subsequent annual period. Funding Source: The 2014 Budget for Materials to Maintain Autos is $950,000.00 for these types of required maintenance and repairs. The allocation for these services within the budget is $37,000.00. Funding provided by the Fleet Services Fund for Major Maintenance, Material to Maintain Autos 600.26.7710.65060. Summary: The Fleet Division within the Public Works Department is responsible for the purchase, repairs, maintenance, warranty management, and disposal of vehicles & heavy equipment for the Public Works, Police, Fire, Parks, Forestry, & Recreation Departments. The fleet consists of 340 motorized units of equipment that consists of: sedans, vans, pick-up trucks, heavy fire apparatus, emergency medical technician units, police cruisers, Class 8 trucks, some marine units, and heavy equipment. Three of the seven marine units are for rescue operations on the lakefront and are assigned to Evanston Fire &Life Safety Service (2-units) and Recreation (1-unit), whereas, the other four (4) units are assigned to the Recreation Division for nine (9) youth programs for approximately 508 participants. The Fleet Services Division requested proposals for Watercraft Maintenance and Repair Services for our marine units and trailer combinations from six (6) identified vendors including our existing vendor, all who are in our geographic area. The bid was also advertised on July 1, 2014. Staff utilized existing fleet vendor records, recent vendor solicitations, the Evanston Business Directory, and advertised this bid in Demandstar to Memorandum 195 of 820 secure additional potential bidders. A Bid Opening was held on July 22, 2014. The results of the Bid Opening are as follows: Arrow Marine Fox Lake IL 1-847-587-0100 No Bid Ben Watts Marine Fox Lake IL 1-847-587-0211 No Bid Baltic Marine Chicago IL 1-312-225-7722 $35,226.25 Full Throttle Marine Waukegan IL 1-847-662-1000 $46,251.75 Duchows Boat Ctr. Fox Lake IL 1-847-973-1100 No Bid Mineola Marine Fox Lake IL 1-847-587-2777 No Bid Munson Marine Fox Lake IL 1-847-587-4902 No Bid The bid includes three (3) one (1) year extensions for the periods of September 1, 2015 to August 3, 2016 and each subsequent year thereafter at the City’s option, subject to the acceptable performance of the vendor. Baltic Marine Services Inc. is the lowest responsive and responsible bidder since they met all of the requirements contained in this bid request. In addition, a site visit of Baltic Marine Service’s place of business was conducted by staff as was a telephonic reference check validation. Baltic Marine provides these types of services for the Chicago Park District (lifeguard services), the Water Reclamation District, the Chicago Police Department Marine unit and they provide services to Westec Marine who manages all Chicago Park District Harbors. Therefore, staff recommends they be awarded this bid. A follow-up survey was conducted by Fleet Staff to determine why other vendors failed to bid on this service. The over whelming response was they have their own customer bases for which they provide service and that any new walk-in business is on a first- come-first served basis after their established customers. Further, they also did not want to commit to our time-frames for spring-commissioning and post-season winterization or on the water-front service calls or pick-up and delivery service from Evanston to their service centers. There are no Evanston based businesses that can provide this type of marine mechanical services at this time. Attachment Bid Tab MWEBE Memo Page 2 of 2 196 of 820 197 of 820 To: Suzette Robinson, Director of Public Works Lonnie Jeschke, CPFP Manager Fleet Services From: Tammi Turner, Purchasing Manager Subject: Watercraft Maintenance & Repair Services Bid 14-51 Date: August 11, 2014 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, Bid 14-51, Watercraft Maintenance & Repair Services, precludes subcontracting opportunities. Therefore, a waiver is granted. Cc: Martin Lyons, Assistant City Manager/CFO Memorandum Bid 14-51 Watercraft Maintenance & Repair Services M/W/EBE Waiver August 11.2014 198 of 820 For City Council meeting of August 11, 2014 Item A3.7 Business of the City by Motion: Purchase of Methane Monitoring Systems For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Greg Klaiber, Fire Chief Subject: Purchase of Methane Monitoring Systems for the Levy Center and Dawes School Date: August 4, 2014 Recommended Action: Staff recommends the sole source emergency purchase of methane gas monitoring systems for installation at the Levy Senior Center and Dawes School by Tyco/Simplex/Grinnell, located at 91 N. Mitchell Ct. Addison, IL 60101. The cost of installation for the Levy Senior Center is $23,728. The cost of installation for Dawes School is $18,826. The total cost for installation at both facilities is $42,554. Funding Source: Funding is provided by the Insurance Fund 605.19.7800.62150. Summary: Upon discovery of elevated levels of methane gas fifty feet below the ground at sites within James Park, the Fire Department has conducted regularly scheduled methane level checks at Dawes School and the Levy Senior Center using a hand held methane monitor. These checks have been conducted three times per week since early May and have been recorded and documented. To date, we have not discovered any elevated levels in either facility. However, we believe it is a matter of public safety to have a permanent detection system installed at each facility. The methane monitoring detection system will be integrated into the existing fire alarm detection systems at each facility. If an elevated level of methane were to be detected, an audible alarm would activate and alert all within the facility to evacuate immediately. Additionally, the Fire Department would also be notified immediately and would respond to investigate. The City’s Purchasing Policy includes a provision for Emergency Purchases, which states that: Memorandum 199 of 820 Emergencies are defined as events that could not have been foreseen where immediate action is necessary to safeguard public health, safety and governmental property or there would be a significant financial increase if action is not taken immediately. In the event of an emergency affecting the public health and safety, the City Manager or a designee, may authorize a vendor to perform work necessary to resolve such emergency without formal bid solicitation. The situation at James Park and the Levy Center falls into this category. As a result and due to the specific nature of the equipment needed, quotes were solicited and were received by a single firm, Tyco/Simplex/Grinnell. Attachments: Tyco/Simplex/Grinnell for Dawes School Tyco/Simplex/Grinnell for the Levy Senior Center Page 2 of 2 200 of 820 91 N Mitchell Ct ADDISON, IL 60101-5608 (630) 948 1100 FAX: (630) 948 1150 www.simplexgrinnell.com SimplexGrinnell Quotation TO: ALL BIDDERS Project: Dawes School - Methane Add Customer Reference: ADDISON, IL 60101 SimplexGrinnell Reference: 311469749 Date: 08/01/2014 Page 1 of 5 SimplexGrinnell is pleased to offer for your consideration this quotation for the above project. QUANTITY MODEL NUMBER DESCRIPTION Fire Alarm Devices 8 4090-9101 ZAM CLASS B MONITOR, IDNET 8 4090-9802 COVER-ADDRESS MODULE SURFACE 4 AL176UL 12VDC OR 24 VDC@1.75 AMP UL LI 4 DPFA Power Supply Mounting Kit Methane Detection 4 OPFA 5100-02-it-a1-02-00-0-1 Snsr 1 OPFA Calibration Gas (5360-00) 1 OPFA Calibration Kit (1250-01) 1 OPFA Cylinder - 105 l air (1260-00) 1 OPFA Cylinder - CH4 LEL (1260-02) TECH TECH LAB TECHNICAL SERVICE PM DSGN LAB DESIGN LABOR PM LAB PROJECT/CONSTRUCTION MGMT Labor To Install DPSUB Labor To Wire, Mount, & Pipe Total net selling price, FOB shipping point, $18,826.00 Comments This quotation is to add the listed devices to the existing Simplex 4020 panel located at Dawes School, 440 Dodge Avenue in Evanston. Locations are as follows for methane devices: 1 device is to be mounted in the Lower Level of the Boiler Room. THIS QUOTATION AND ANY RESULTING CONTRACT SHALL BE SUBJECT TO THE GENERAL TERMS AND CONDITIONS ATTACHED HERETO. Fire, Security, Communications, Sales & Service Offices & Representatives in Principal Cities throughout North America201 of 820 Project: Dawes School - Methane Add Customer Reference: SimplexGrinnell Reference: 311469749 Date: 08/01/2014 Page 2 of 5 SimplexGrinnell Quotation Comments (continued) 1 device is to be mounted in the Annex Boiler Room 1 device to be mounted in room 22 1 device is to be mounted in room 12 Devices are to be monitored for "Low Limit Alarm" & "Trouble" conditions. Devices upon activation of either "low limit" or "trouble" conditions will alarm all horns and strobes in the facility and contact the fire department via existing monitoring connections. Devices are to have remote annunciators mounted over 5' to prevent tampering local to the device. All work is to be performed during normal business hours. This quotation includes time to program and test devices. Devices are to be mounted at the highest accessible point in the listed area. Quotation includes wiring, piping, and mounting of devices. Cut-sheets are to be provided to owner with operating instructions as O&Ms. A service agreement for the ongoing maintenance can be generated for the owner's review. Price does not include permitting, submission, and/or drawings. Taxes are NOT included. Please authorize and return to cfetherling@simplexgrinnell.com <mailto:cfetherling@simplexgrinnell.com>. Questions can be addressed to Charles Fetherling at 630- 327-8946. Fire, Security, Communications, Sales & Service Offices & Representatives in Principal Cities throughout North America202 of 820 Project: Dawes School - Methane Add Customer Reference: SimplexGrinnell Reference: 311469749 Date: 08/01/2014 Page 3 of 5 TERMS AND CONDITIONS 1. Payment.Payments shall be invoiced and due in accordance with the terms and conditions set forth above. Work performed on a time and material basis shall be at the then-prevailing Company rate for material, labor, and related items, in effect at the time supplied under this Agreement. Company shall invoice Customer for progress payments to one hundred (100%) percent based upon equipment delivered or stored, and services performed. Customers without established satisfactory credit shall make payments of cash in advance, upon delivery or as otherwise specified by Company. Where Customer establishes and maintains satisfactory credit, payments shall be due and payable thirty (30) days from date of invoice. Company reserves the right to revoke or modify Customer’s credit at its sole discretion. The Customer’s failure to make payment when due is a material breach of this Agreement. If Customer fails to make any payment when due, in addition to any other rights and remedies available, Company shall have the right, at Company’s sole discretion, to stop performing any Services and/or withhold further deliveries of materials, until the account is current. In the event payment is not received when due, Company may, at its discretion, assess late fees at the rate of 1.5% per month or the maximum rate allowed by law. Customer agrees to pay all costs of collection, including without limitation costs, fees, and attorneys’ fees. Customer’s failure to make payment when due is a material breach of this Agreement until the account is current. 2. Pricing.The pricing set forth in this Agreement is based on the number of devices to be installed and services to be performed as set forth in the Scope of Work (“Equipment” and “Services”). If the actual n umber of devices installed or services to be performed is greater than that set forth in the Scope of Work, the price will be increased accordingly. If this Agreement extends beyond one year, SimplexGrinnell may increase prices upon notice to the Customer. Customer agrees to pay all taxes, permits, and other charges, including but not limited to state and local sales and excise taxes, however designated, levied or based on the service charges pursuant to this Agreement. 3. Alarm Monitoring Services.Any reference to alarm monitoring services in this Agreement is included for pricing purposes only. Alarm monitoring services are performed pursuant to the terms and conditions of Company’s standard alarm monitoring services agreement. 4. Code Compliance.Company does not undertake an obligation to inspect for compliance with laws or regulations unless specifically stated in the Scope of Work. Customer acknowledges that the Authority Having Jurisdiction (e.g. Fire Marshal) may establish additional requirements for compliance with local codes. Any additional services or equipment required will be provided at an additional cost to Customer. 5. Limitation of Liability; Limitations of Remedy.It is understood and agreed by the Customer that Company is not an insurer and that insurance coverage, if any, shall be obtained by the Customer and that amounts payable to company hereunder are based upon the value of the services and the scope of liability set forth in this Agreement and are unrelated to the value of the Cu stomer’s property and the property of others located on the premises. Customer agrees to look exclusively to the Customer’s insurer to recover for injuries or damage in the event of any loss or injury and that Customer releases and waives all right of recovery against Company arising by way of subrogation. Company makes no guaranty or Warranty, including any implied warranty of merchantability or fitness for a particular purpose that equipment or services supplied by Company will detect or avert occurrences or the consequences therefrom that the equipment or service was designed to detect or avert. It is impractical and extremely difficult to fix the actual damages, if any, which may proximately result from failure on the part of Company to perform any of its obligations under this Agreement. Accordingly, Customer agrees that, Company shall be exempt from liability for any loss, damage or injury arising directly or indirectly from occurrences, or the consequences therefrom, which the equipment or service was designed to detect or avert. Should Company be found liable for any loss, damage or injury arising from a failure of the equipment or service in any respect, Company’s liability shall be limited to an amount equal to the Agreement price (as increased by the price for any additional work) or where the time and material payment term is selected, Customer’s time and material payments to Company. Where this Agreement covers multiple sites, liability shall be limited to the amount of the payments allocable to the site where the incident occurred. Such sum shall be complete and exclusive. If Customer desires Company to assume greater liability, the parties shall amend this Agreement by attaching a rider setting forth the amount of additional liability and the additional amount payable by the Customer for the assumption by Company of such greater liability, provided however that such rider shall in no way be interpreted to hold Company as an insurer. IN NO EVENT SHALL COMPANY BE LIABLE FOR ANY DAMAGE, LOSS, INJURY, OR ANY OTHER CLAIM ARISING FROM ANY SERVICING, ALTERATIONS, MODIFICATIONS, CHANGES, OR MOVEMENTS OF THE COVERED SYSTEM(S) OR ANY OF ITS COMPONENT PARTS BY THE CUSTOMER OR ANY THIRD PARTY. COMPANY SHALL NOT BE LIABLE FOR INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY KIND, INCLUDING BUT NOT LIMITED TO DAMAGES ARISING FROM THE USE, LOSS OF THE USE, PERFORMANCE, OR FAILURE OF THE COVERED SYSTEM(S) TO PERFORM. The limitations of liability set forth in this Agreement shall inure to the benefit of all parents, subsidiaries and affiliates of company, whether direct or indirect, company’s employees, agents, officers and directors. 6. Reciprocal Waiver of Claims (SAFETY Act).Certain of SimplexGrinnell's systems and services have received Certification and/or Designation as Qualified Anti-Terrorism Technologies (“QATT”) under the Support Anti -terrorism by Fostering Effective Technologies Act of 2002, 6 U.S.C. §§ 441- 444 (the “SAFETY Act”). As required under 6 C.F.R. 25.5 (e), to the maximum extent permitted by law, SimplexGrinnell and Customer hereby agree to waive their right to make any claims against the other for any losses, including business interruption losses, sustained by either party or their respective employees, resulting from an activity resulting from an “Act of Terrorism” as defined in 6 C.F.R. 25.2, when QATT have been deployed in defense against, response to, or recovery from such Act of Terrorism. 7. General Provisions.Customer has selected the service level desired after considering and balancing various levels of protection afforded, and their related costs. Customer acknowledges and agrees that by this Agreement, Company, unless specifically stated, does not undertake any obligation to maintain or render Customer's system or equipment as Year 2000 compliant, which shall mean, capable of correctly handling the processing of calendar dates before or after December 31, 1999. All work to be performed by Company will be performed during normal working hours of normal working days (8:00 a.m. –5:00 p.m., Monday through Friday, excluding Company holidays), as defined by Company, unless additional times are specifically described in this Agreement. Company will perform the services described in the Scope of Work section (“Services”) for one or more system(s) or equipment as described in the Scope of Work section or the listed attachments (“Covered System(s)”). The Customer shall promptly notify Company of any malfunction in the Covered System(s) which comes to Customer’s attention. This Agreement assumes the Covered System(s) are in operational and maintainable condition as of the Agreement date. If, upon initial inspection, Company determines that repairs are recommended, repair charges will be submitted for approval prior to any work. Should such repair work be declined Company shall be relieved from any and all liability arising therefrom. UNLESS OTHERWISE SPECIFIED IN THIS AGREEMENT, ANY INSPECTION (AND, IF SPECIFIED, TESTING) PROVIDED UNDER THIS AGREEMENT DOES NOT INCLUDE ANY MAINTENANCE, REPAIRS, ALTERATIONS, REPLACEMENT OF PARTS, OR ANY FIELD ADJUSTMENTS WHATSOEVER, NOR DOES IT INCLUDE THE CORRECTION OF ANY DEFICIENCIES IDENTIFIED BY COMPANY TO CUSTOMER. COMPANY SHALL NOT BE RESPONSIBLE FOR EQUIPMENT FAILURE OCCURRING WHILE COMPANY IS IN THE PROCESS OF FOLLOWING ITS INSPECTION TECHNIQUES, WHERE THE FAILURE ALSO RESULTS FROM THE AGE OR OBSOLESCENCE OF THE ITEM OR DUE TO NORMAL WEAR AND TEAR. THIS AGREEMENT DOES NOT COVER SYSTEMS, EQUIPMENT, COMPONENTS OR PARTS THAT ARE BELOW GRADE, BEHIND WALLS OR OTHER OBSTRUCTIONS OR EXTERIOR TO THE BUILDING, ELECTRICAL WIRING, AND PIPING. 8. Customer Responsibilities.Customer shall furnish all necessary facilities for performance of its work by Company, adequate space for storage and handling of materials, light, water, heat, heat tracing, electrical service, local telephone, watchman, and crane and elevator service and necessary permits. Where wet pipe system is installed, Customer shall supply and maintain sufficient heat to prevent freezing of the system. Customer shall promptly notify Company of any malfunction in the Covered System(s) which comes to Customer’s attention. This Agreement assumes any existing system(s) are in operational and maintainable condition as of the Agreement date. If, upon initial inspection, Company determines that repairs are recommended, repair charges will be submitted for approval prior to any work. Should such repair work be declined Company shall be relieved from any and all liability arising therefrom. Customer shall further: supply required schematics and drawings unless they are to be supplied by Company in accordance with this Agreement; Provide a safe work environment, in the event of an emergency or Covered System(s) failure, take reasonable safety precautions to protect against personal injury, death, and property damage, continue such measures until the Covered System(s) are operational, and notify Company as soon as possible under the circumstances. Provide Company access to any system(s) to be serviced, Comply with all laws, codes, and regulations pertaining to the equipment and/or services provided under this agreement. 9. Excavation.In the event the Work includes excavation, Customer shall pay, as an extra to the contract price, the cost of any additional work performed by Company dues to water, quicksand, rock or other unforeseen condition or obstruction encountered or shoring required. 10. Structure and Site Conditions.While employees of Company will exercise reasonable care in this respect, Company shall be under not responsibility for loss or damage due to the character, condition or use of foundations, walls, or other structures not erected by It or resulting from the excavation in proximity thereto, or for damage resulting from concealed piping, wiring, fixtures, or other equipment or condition of water pressure. All shoring or protection of Fire, Security, Communications, Sales & Service Offices & Representatives in Principal Cities throughout North America203 of 820 Project: Dawes School - Methane Add Customer Reference: SimplexGrinnell Reference: 311469749 Date: 08/01/2014 Page 4 of 5 SALE AND INSTALLATION AGREEMENT (continued) foundation, walls or other structures subject to being disturbed by any excavation required hereunder shall be the responsibility of Customer. Customer shall have all things in readiness for installation including, without limitation, structure to support the sprinkler system and related equipment (including tanks), other materials, floor or suitable working base, connections and facilities for erection at the time the materials are delivered. In the event Customer fails to have all things in readiness at the time scheduled for receipt of materials, Customer shall reimburse Company for all expenses caused by such failure. Failure to make areas available to Company during performance in accordance with schedules that are the basis for Company’s proposal shall be considered a failure to have things in readiness in accordance with the terms of this Agreement. 11. Confined Space.If access to confined space by Company is required for the performance of Services, Services shall be scheduled and performed in accordance with Company’s then - current hourly rate. 12. Hazardous Materials.Customer represents that, except to the extent that Company has been given written notice of the following hazards prior to the execution of this Agreement, to the best of Customer’s knowledge there is no: “permit confined space,” as defined by OSHA, risk of infectious disease, need for air monitoring, respiratory protection, or other medical risk, asbestos, asbestos-containing material, formaldehyde or other potentially toxic or otherwise hazardous material contained in or on the surface of the floors, walls, ceilings, insulation or other structural components of the area of any building where work is required to be performed under this Agreement. All of the above are hereinafter referred to as “Hazardous Conditions”. Company shall have the right to rely on the representations listed above. If hazardous conditions are encountered by Company during the course of Company’s work, the discovery of such materials shall constitute an event beyond Company’s control and Company shall have no obligation to further perform in the area where the hazardous conditions exist until the area has been made safe by Customer as certified in writing by an independent testing agency, and Customer shall pay disruption expenses and re-mobilization expenses as determined by Company. This Agreement does not provide for the cost of capture, containment or disposal of any hazardous waste materials, or hazardous materials, encountered in any of the Covered System(s) and/or during performance of the Services. Said materials shall at all times remain the responsibility and property of Customer. Company shall not be responsible for the testing, removal or disposal of such hazardous materials. 13. OSHA Compliance.Customer shall indemnify and hold Company harmless from and against any and all claims, demands and/or damages arising in whole or in part from the enforcement of the Occupational Safety Health Act (and any amendments or changes thereto) unless said claims, demands or damages are a direct result of causes within the exclusive control of Company. 14. Interferences.Customer shall be responsible to coordinate the work of other trades (including but not limited to ducting, piping, and electrical) and for and additional costs incurred by Company arising out of interferences to Company’s work caused by other trades. 15. Modifications and Substitutions.Company reserves the right to modify materials, including substituting materials of later design, providing that such modifications or substitutions will not materially affect the performance of the Covered System(s). 16. Changes, Alterations, Additions.Changes, alterations and additions to the Scope of Work, plans, specifications or construction schedule shall be invalid unless approved in writing by Company. Should changes be approved by Company, that increase or decrease the cost of the work to Company, the parties shall agree, in writing, to the change in price prior to performance of any work. However, if no agreement is reached prior to the time for performance of said work, and Company elects to perform said work so as to avoid delays, then Company’s estimate a s to the value of said work shall be deemed accepted by Customer. In addition, Customer shall pay for all extra work requested by Customer or made necessary because of incompleteness or inaccuracy of plans or other information submitted by Customer with respect to the location, type of occupancy, or other details of the work to be performed. In the event the layout of Customer’s facilities has been altered, or is altered by Customer prior to the completion of the Work, Customer shall advise Company, and prices, delivery and completion dates shall be changed by Company as may be required. 17. Commodities Availability.Company shall not be responsible for failure to provide services, deliver products, or otherwise perform work required by this Agreement due to lack of available steel products or products made from plastics or other commodities. 1) In the event Company is unable, after reasonable commercial efforts, to acquire and provide steel products, or products made from plastics or other commodities, if required to perform work required by this Agreement, Customer hereby agrees that Company may terminate the Agreement, or the relevant portion of the Agreement, at no additional cost and without penalty. Customer agrees to pay Company in full for all work performed up to the time of any such termination. 2) If Company is able to obtain the steel products or products made from plastics or other commodities, but the price of any of the products has risen by more than 10% from the date of the bid, proposal or date Company executed this Agreement, whichever occurred first, then Company may pass through that increase through a reasonable price increase to reflect increased cost of materials. 18. Project Claims.Any claim of failure to perform against Company arising hereunder shall be deemed waived unless received by Company, in writing specifically setting forth the basis for such claim, within ten (10) days after such claims arises. 19. Backcharges.No charges shall be levied against the Seller unless seventy-two (72) hours prior written notice is given to Company to correct any alleged deficiencies which are alleged to necessitate such charges and unless such alleged deficiencies are solely and directly caused by Company. 20. System Equipment.The purchase of equipment or peripheral devices (including but not limited to smoke detectors, passive infrared detectors, card readers, sprinkler system components, extinguishers and hoses) from Company shall be subject to the terms and conditions of this Agreement. If, in Company’s sole judgment, any peripheral device or other system equipment, which is attached to the Covered System(s), whether provided by Company or a third party, interferes with the proper operation of the Covered System(s), Customer shall remove or replace such device or equipment promptly upon notice from Company. Failure of Customer to remove or replace the device shall constitute a material breach of this Agreement. If Customer adds any third party device or equipment to the Covered System(s), Company shall not be responsible for any damage to or failure of the Covered System(s) caused in whole or in part by such device or equipment. 21. Reports.Where inspection and/or test services are selected, such inspection and/or test shall be completed on Company’s then current Report form, which shall be given to Customer, and, where applicable, Company may submit a copy thereof to the local authority having jurisdiction. The Report and recommendations by Company are only advisory in nature and are intended to assist Customer in reducing the risk of loss to property by indicating obvious defects or impairments noted to the system and equipment inspected and/or tested. They are not intended to imply that no other defects or hazards exist or that all aspects of the Covered System(s), equipment, and components are under control at the time of inspection. Final responsibility for the condition and operation of the Covered System(s) and equipment and components lies with Customer. 22. Limited Warranty.Subject to the limitations below, Company warrants any equipment (as distinguished from the Software) installed pursuant to this Agreement to be free from defects in material and workmanship under normal use for a period of one (1) year from the date of first beneficial us or all or any part of the Covered System(s) or 18 months after Equipment shipments, whichever is earlier, provided however, that Company’s soles liability, and Customer’s sole remedy, under this limited warranty shall be limited to the repair or replacement of the Equipment or any part thereof, which Company determines is defective, at Company’s sole option and subject to the availability of service personnel and parts, as determined by Company. Company warrants expendable items, including, but not limited to, video and print heads, television camera tubes, video monitor displays tubes, batteries and certain other products in accordance with the applicable manufacturer’s warranty. Company does not warrant devices designed to fail in protecting the System, such as, but not limited to, fuses and circuit breakers. Company warrants that any Company software described in this Agreement, as well as software contained in or sold as part of any Equipment described in this Agreement, will reasonably conform to its published specifications in effect at the time of delivery and for ninety (90) days after delivery. However, Customer agrees and acknowledges that the software may have inherent defects because of its complexity. Company’s sole obligation with respect to software, and Customer’s sole remedy, shall be to make available published modifications, designed to correct inherent defects, which become available during the warranty period. If Repair Services are included in this Agreement, Company warrants that its workmanship and material for repairs made pursuant to this Agreement will be free from defects for a period of ninety (90) days from the date of furnishing. EXCEPT AS EXPRESSLY SET FORTH HEREIN, COMPANY DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE WITH RESPECT TO THE SERVICES PERFORMED OR THE PRODUCTS, SYSTEMS OR EQUIPMENT, IF ANY, SUPPORTED HEREUNDER. COMPANY MAKES NO WARRANTY OR REPRESENTATION, AND UNDERTAKES NO OBLIGATION TO ENSURE BY THE SERVICES PERFORMED UNDER THIS AGREEMENT, THAT COMPANY’S PRODUCTS OR THE SYSTEMS OR EQUIPMENT OF THE CUSTOMER WILL CORRECTLY HANDLE THE PROCESSING OF CALENDAR DATES BEFORE OR AFTER DECEMBER 31, 1999. Warranty service will be performed during Company’s normal working hours. If Customer requests warranty service at other than normal working hours, service will be performed at Company’s then current rates for after ours services. All repairs or adjustments that are or may become necessary shall be performed by and authorized representative of Company. Any repairs, adjustments or interconnections performed by Customer or any third party shall void all warranties. 23. Indemnity.Customer agrees to indemnify, hold harmless and defend Company against any and all losses, damages, costs, including expert fees and costs, and expenses including reasonable defense costs, arising from any and all third party claims for personal injury, death, property damage or economic loss, including specifically any damages resulting from the exposure of workers to Hazardous Conditions whether or not Customer pre-notifies Company of the existence of said hazardous conditions, arising in any way from any act or omission of Customer or Company relating in any way to this Agreement, including but not limited to the Services under this Agreement, whether such claims are based upon contract, warranty, tort (including but not limited to active or passive negligence), strict liability or otherwise. Company reserves the right to select counsel to represent it in any such action. 24. Insurance.Customer shall name Company, its officers, employees, agents, subcontractors, suppliers, and Fire, Security, Communications, Sales & Service Offices & Representatives in Principal Cities throughout North America204 of 820 Project: Dawes School - Methane Add Customer Reference: SimplexGrinnell Reference: 311469749 Date: 08/01/2014 Page 5 of 5 SALE AND INSTALLATION AGREEMENT (continued) representatives as additional insureds on Custom er’s general liability and auto liability policies. 25. Termination.Any termination under the terms of this Agreement shall be made in writing. In the event Customer terminates this Agreement prior to completion for any reason not arising solely from Company’s performance or failure to perform, Customer understands and agrees that Company will incur costs of administration and preparation that are difficult to estimate or determine. Accordingly, should Customer terminate this Agreement as described above, Customer agrees to pay all charges incurred for products and equipment installed and services performed, and in addition pay an amount equal to twenty (20%) percent of the price of products and equipment not yet delivered and Services not yet performed, return all products and equipment delivered and pay a restocking fee of twenty (20%) percent the price of products or equipment returned. Company may terminate this Agreement immediately at its sole discretion upon the occurrence of any Event of Default as hereinafter defined. Company may also terminate this Agreement at its sole discretion upon notice to Customer if Company’s performance of its obligations under this Agreement becomes impracticable due to obsolescence of equipment at Customer’s premises or unavailability of parts. 26. No Option to Solicit.Customer shall not, directly or indirectly, on its own behalf or on behalf of any other person, business, corporation or entity, solicit or employ any Company employee, or induce any Company employee to leave his or her employment with Company, for a period of two years after the termination of this Agreement. 27. Default.An Event of Default shall be 1) failure of the Customer to pay any amount within ten (10) days after the amount is due and payable, 2) abuse of the System or the Equipment, 3) dissolution, termination, discontinuance, insolvency or business failure of Customer. Upon the occurrence of an Event of Default, Company may pursue one or more of the following remedies, 1) discontinue furnishing Services, 2) by written notice to Customer declare the balance of unpaid amounts due and to become due under the this Agreement to be immediately due and payable, provided that all past due amounts shall bear interest at the rate of 1 ½% per month (18% per year) or the highest amount permitted by law, 3) receive immediate possession of any equipment for which Customer has not paid. 4) proceed at law or equity to enforce performance by Customer or recover damages for breach of this Agreement, and 5) recover all costs and expenses, including without limitation reasonable attorneys’ fees, in connection with enforcing or attempting to enforce this Agreement. 28. Exclusions. Unless expressly included in the Scope of Work, this Agreement expressly excludes, without limitation, testing inspection and repair of duct detectors, beam detectors, and UV/IR equipment; provision of fire watches; clearing of ice blockage; draining of improperly pitched piping; replacement of batteries; recharging of chemical suppression systems; reloading of, upgrading, and maintaining computer software; system upgrades and the replacement of obsolete systems, equipment, components or parts; making repairs or replacements necessitated by reason of negligence or misuse of components or equipment or changes to Customer’s premises, vandalism, corrosion (including but not limited to micro- bacterially induced corrosion (“MIC”)), power failure, current fluctuation, failure due to non-Company installation, lightning, electrical storm, or other severe weather, water, accident, fire, acts of God or any other cause external to the Covered System(s). Repair Services provided pursuant to this Agreement do not cover and specifically excludes system upgrades and the replacement of obsolete systems, equipment, components or parts. All such services may be provided by Company at Company’s sole discretion at an additional charge. If Emergency Services are expressly included in the scope of work section, the Agreement price does not include travel expenses. 29. Force Majeure; Delays.Company shall not be liable for any damage or penalty for delays or failure to perform work due to acts of God, acts or omissions of Customer, acts of civil or military authorities, Government regulations or priorities, fires, epidemics, quarantine, restrictions, war, riots, civil disobedience or unrest, strikes, delays in transportation, vehicle shortages, differences with workmen, inability to obtain necessary labor, material or manufacturing facilities, defaults of Company’s subcontractors, failure or delay in furnishing compete information by Customer with respect to location or other details of work to be performed, impossibility or impracticability of performance or any other cause or causes beyond Company’s control, whether or not similar to the foregoing. In the event of any delay caused as aforesaid, completion shall be extended for a period equal to any such delay, and this contract shall not be void or voidable as a result of the delay. In the event work is temporarily discontinued by any of the foregoing, all unpaid installments of the contract price, les an amount equal to the value of material and labor not furnished, shall be due and payable upon receipt of invoice by Customer. 30. One-Year Limitation on Actions; Choice of Law.It is agreed that no suit, or cause of action or other proceeding shall be brought against either party more than one (1) year after the accrual of the cause of action or one (1) year after the claim arises, whichever is shorter, whether known or unknown when the claim arises or whether based on tort, contract, or any other legal theory. The laws of Massachusetts shall govern the validity, enforceability, and interpretation of this Agreement. 31. Assignment.Customer may not assign this Agreement without Company’s prior written consent. Company may assign this Agreement to an affiliate without obtaining Customer’s consent. 32. Entire Agreement.The parties intend this Agreement, together with any attachments or Riders (collectively the “Agreement) to be the final, complete and exclusive expression of their Agreement and the terms and conditions thereof. This Agreement supersedes all prior representations, understandings or agreements between the parties, written or oral, and shall constitute the sole terms and conditions of sale for all equipment and services. No waiver, change, or modification of any terms or conditions of this Agreement shall be binding on Company unless made in writing and signed by an Authorized Representative of Company. 33. Severability.If any provision of this Agreement is held by any court or other competent authority to be void or unenforceable in whole or in part, this Agreement will continue to be valid as to the other provisions and the remainder of the affected provision. 34. Legal Fees.Company shall be entitled to recover from the customer all reasonable legal fees incurred in connection with Company enforcing the terms and conditions of this Agreement. 35. License Information (Security System Customers): AL Alabama Electronic Security Board of Licensure 7956 Vaughn Road, Pmb 392, Montgomery, Alabama 36116 (334) 264-9388: AR Regulated by: Arkansas Board of Private Investigators And Private Security Agencies, #1 State Police Plaza Drive, Little Rock 72209 (501)618-8600: CA Alarm company operators are licensed and regulated by the Bureau of Security and Investigative Services, Department of Consumer Affairs, Sacramento, Ca, 95814. Upon completion of the installation of the alarm system, the alarm company shall thoroughly instruct the purchaser in the proper use of the alarm system. Failure by the licensee, without legal excuse, to substantially commence work within 20 days from the approximate date specified in the agreement when the work will begin is a violation of the Alarm Company Act: NY Licensed by N.Y.S. Department of the State: TX Texas Commission on Private Security, 5805 N. Lamar Blvd., Austin, 78752-4422, 512-424-7710.License numbers available at www.simplexgrinnell.com or contact your local SimplexGrinnelloffice. (Rev. 10/08)©2006-8 SimplexGrinnell LP. All rights reserved. IMPORTANT NOTICE TO CUSTOMER In accepting this Proposal, Customer agrees to the terms and conditions contained herein including those on the following pages of this Agreement and any attachments or riders attached hereto that contain additional terms and conditions. It is understood that these terms and conditions shallprevail over any variation in terms and conditions on any purchase order or other document that the Customer may issue. Any changes in the system requested by the Customer after the execution of this Agreement shall be paid for by the Customer and such changes shall be authorized in writing. ATTENTION IS DIRECTED TO THE LIMITATION OF LIABILITY, WARRANTY, INDEMNITY AND OTHER CONDITIONS ON THE FOLLOWING PAGES. This Proposal shall be void if not accepted in writing within thirty (30) days from the date of the Proposal. Offered By:Accepted By: (Customer) SimplexGrinnell LP License#: 91 N Mitchell Ct ADDISON, IL 60101-5608 Company: Telephone: (630) 948 1100 Address: Representative:Signature: Title: P.O.#:Date: Fire, Security, Communications, Sales & Service Offices & Representatives in Principal Cities throughout North America205 of 820 91 N Mitchell Ct ADDISON, IL 60101-5608 (630) 948 1100 FAX: (630) 948 1150 www.simplexgrinnell.com SimplexGrinnell Quotation TO: ALL BIDDERS Project: Levy Center - Methane Add Customer Reference: ADDISON, IL 60101 SimplexGrinnell Reference: 311469748 Date: 08/01/2014 Page 1 of 5 SimplexGrinnell is pleased to offer for your consideration this quotation for the above project. QUANTITY MODEL NUMBER DESCRIPTION Fire Alarm Devices 10 4090-9101 ZAM CLASS B MONITOR, IDNET 10 4090-9802 COVER-ADDRESS MODULE SURFACE 5 AL176UL 12VDC OR 24 VDC@1.75 AMP UL LI 5 DPFA Power Supply Mounting Kit Methane Detection 5 OPFA 5100-02-it-a1-02-00-0-1 Snsr 2 OPFA Duct Fitting (5394-00) 1 OPFA Calibration Gas (5360-00) 1 OPFA Calibration Kit (1250-01) 1 OPFA Cylinder - 105 l air (1260-00) 1 OPFA Cylinder - CH4 LEL (1260-02) TECH TECH LAB TECHNICAL SERVICE PM DSGN LAB DESIGN LABOR PM LAB PROJECT/CONSTRUCTION MGMT Labor To Install DPSUB Labor To Wire, Mount, & Pipe Total net selling price, FOB shipping point, $23,728.00 Comments This quotation is to add the listed devices to the existing Simplex 4010 panel located at the Levy Center at 300 Dodge Avenue in Evanston. Locations are as follows for methane devices: THIS QUOTATION AND ANY RESULTING CONTRACT SHALL BE SUBJECT TO THE GENERAL TERMS AND CONDITIONS ATTACHED HERETO. Fire, Security, Communications, Sales & Service Offices & Representatives in Principal Cities throughout North America206 of 820 Project: Levy Center - Methane Add Customer Reference: SimplexGrinnell Reference: 311469748 Date: 08/01/2014 Page 2 of 5 SimplexGrinnell Quotation Comments (continued) 2 devices are to be duct mounted near the existing fire alarm duct detectors. 1 device is to be mounted in the main lobby 1 device to be mounted over the panel 1 device is to be mounted in the corner nearest gift shop Devices are to be monitored for "Low Limit Alarm" & "Trouble" conditions. Devices upon activation of either "low limit" or "trouble" conditions will alarm all horns and strobes in the facility and contact the fire department via existing monitoring connections. Devices are to have remote annunciators mounted over 5' to prevent tampering local to the device. All work is to be performed during normal business hours. This quotation includes time to program and test devices. Devices are to be mounted at the highest accessible point in the listed area. Quotation includes wiring, piping, and mounting of devices. Cut-sheets are to be provided to owner with operating instructions as O&Ms. A service agreement for the ongoing maintenance can be generated for the owner's review. Price does not include permitting, submission, and/or drawings. Taxes are NOT included. Please authorize and return to cfetherling@simplexgrinnell.com <mailto:cfetherling@simplexgrinnell.com>. Questions can be addressed to Charles Fetherling at 630- 327-8946. Fire, Security, Communications, Sales & Service Offices & Representatives in Principal Cities throughout North America207 of 820 Project: Levy Center - Methane Add Customer Reference: SimplexGrinnell Reference: 311469748 Date: 08/01/2014 Page 3 of 5 TERMS AND CONDITIONS 1. Payment.Payments shall be invoiced and due in accordance with the terms and conditions set forth above. Work performed on a time and material basis shall be at the then-prevailing Company rate for material, labor, and related items, in effect at the time supplied under this Agreement. Company shall invoice Customer for progress payments to one hundred (100%) percent based upon equipment delivered or stored, and services performed. Customers without established satisfactory credit shall make payments of cash in advance, upon delivery or as otherwise specified by Company. Where Customer establishes and maintains satisfactory credit, payments shall be due and payable thirty (30) days from date of invoice. Company reserves the right to revoke or modify Customer’s credit at its sole discretion. The Customer’s failure to make payment when due is a material breach of this Agreement. If Customer fails to make any payment when due, in addition to any other rights and remedies available, Company shall have the right, at Company’s sole discretion, to stop performing any Services and/or withhold further deliveries of materials, until the account is current. In the event payment is not received when due, Company may, at its discretion, assess late fees at the rate of 1.5% per month or the maximum rate allowed by law. Customer agrees to pay all costs of collection, including without limitation costs, fees, and attorneys’ fees. Customer’s failure to make payment when due is a material breach of this Agreement until the account is current. 2. Pricing.The pricing set forth in this Agreement is based on the number of devices to be installed and services to be performed as set forth in the Scope of Work (“Equipment” and “Services”). If the actual n umber of devices installed or services to be performed is greater than that set forth in the Scope of Work, the price will be increased accordingly. If this Agreement extends beyond one year, SimplexGrinnell may increase prices upon notice to the Customer. Customer agrees to pay all taxes, permits, and other charges, including but not limited to state and local sales and excise taxes, however designated, levied or based on the service charges pursuant to this Agreement. 3. Alarm Monitoring Services.Any reference to alarm monitoring services in this Agreement is included for pricing purposes only. Alarm monitoring services are performed pursuant to the terms and conditions of Company’s standard alarm monitoring services agreement. 4. Code Compliance.Company does not undertake an obligation to inspect for compliance with laws or regulations unless specifically stated in the Scope of Work. Customer acknowledges that the Authority Having Jurisdiction (e.g. Fire Marshal) may establish additional requirements for compliance with local codes. Any additional services or equipment required will be provided at an additional cost to Customer. 5. Limitation of Liability; Limitations of Remedy.It is understood and agreed by the Customer that Company is not an insurer and that insurance coverage, if any, shall be obtained by the Customer and that amounts payable to company hereunder are based upon the value of the services and the scope of liability set forth in this Agreement and are unrelated to the value of the Cu stomer’s property and the property of others located on the premises. Customer agrees to look exclusively to the Customer’s insurer to recover for injuries or damage in the event of any loss or injury and that Customer releases and waives all right of recovery against Company arising by way of subrogation. Company makes no guaranty or Warranty, including any implied warranty of merchantability or fitness for a particular purpose that equipment or services supplied by Company will detect or avert occurrences or the consequences therefrom that the equipment or service was designed to detect or avert. It is impractical and extremely difficult to fix the actual damages, if any, which may proximately result from failure on the part of Company to perform any of its obligations under this Agreement. Accordingly, Customer agrees that, Company shall be exempt from liability for any loss, damage or injury arising directly or indirectly from occurrences, or the consequences therefrom, which the equipment or service was designed to detect or avert. Should Company be found liable for any loss, damage or injury arising from a failure of the equipment or service in any respect, Company’s liability shall be limited to an amount equal to the Agreement price (as increased by the price for any additional work) or where the time and material payment term is selected, Customer’s time and material payments to Company. Where this Agreement covers multiple sites, liability shall be limited to the amount of the payments allocable to the site where the incident occurred. Such sum shall be complete and exclusive. If Customer desires Company to assume greater liability, the parties shall amend this Agreement by attaching a rider setting forth the amount of additional liability and the additional amount payable by the Customer for the assumption by Company of such greater liability, provided however that such rider shall in no way be interpreted to hold Company as an insurer. IN NO EVENT SHALL COMPANY BE LIABLE FOR ANY DAMAGE, LOSS, INJURY, OR ANY OTHER CLAIM ARISING FROM ANY SERVICING, ALTERATIONS, MODIFICATIONS, CHANGES, OR MOVEMENTS OF THE COVERED SYSTEM(S) OR ANY OF ITS COMPONENT PARTS BY THE CUSTOMER OR ANY THIRD PARTY. COMPANY SHALL NOT BE LIABLE FOR INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY KIND, INCLUDING BUT NOT LIMITED TO DAMAGES ARISING FROM THE USE, LOSS OF THE USE, PERFORMANCE, OR FAILURE OF THE COVERED SYSTEM(S) TO PERFORM. The limitations of liability set forth in this Agreement shall inure to the benefit of all parents, subsidiaries and affiliates of company, whether direct or indirect, company’s employees, agents, officers and directors. 6. Reciprocal Waiver of Claims (SAFETY Act).Certain of SimplexGrinnell's systems and services have received Certification and/or Designation as Qualified Anti-Terrorism Technologies (“QATT”) under the Support Anti -terrorism by Fostering Effective Technologies Act of 2002, 6 U.S.C. §§ 441- 444 (the “SAFETY Act”). As required under 6 C.F.R. 25.5 (e), to the maximum extent permitted by law, SimplexGrinnell and Customer hereby agree to waive their right to make any claims against the other for any losses, including business interruption losses, sustained by either party or their respective employees, resulting from an activity resulting from an “Act of Terrorism” as defined in 6 C.F.R. 25.2, when QATT have been deployed in defense against, response to, or recovery from such Act of Terrorism. 7. General Provisions.Customer has selected the service level desired after considering and balancing various levels of protection afforded, and their related costs. Customer acknowledges and agrees that by this Agreement, Company, unless specifically stated, does not undertake any obligation to maintain or render Customer's system or equipment as Year 2000 compliant, which shall mean, capable of correctly handling the processing of calendar dates before or after December 31, 1999. All work to be performed by Company will be performed during normal working hours of normal working days (8:00 a.m. –5:00 p.m., Monday through Friday, excluding Company holidays), as defined by Company, unless additional times are specifically described in this Agreement. Company will perform the services described in the Scope of Work section (“Services”) for one or more system(s) or equipment as described in the Scope of Work section or the listed attachments (“Covered System(s)”). The Customer shall promptly notify Company of any malfunction in the Covered System(s) which comes to Customer’s attention. This Agreement assumes the Covered System(s) are in operational and maintainable condition as of the Agreement date. If, upon initial inspection, Company determines that repairs are recommended, repair charges will be submitted for approval prior to any work. Should such repair work be declined Company shall be relieved from any and all liability arising therefrom. UNLESS OTHERWISE SPECIFIED IN THIS AGREEMENT, ANY INSPECTION (AND, IF SPECIFIED, TESTING) PROVIDED UNDER THIS AGREEMENT DOES NOT INCLUDE ANY MAINTENANCE, REPAIRS, ALTERATIONS, REPLACEMENT OF PARTS, OR ANY FIELD ADJUSTMENTS WHATSOEVER, NOR DOES IT INCLUDE THE CORRECTION OF ANY DEFICIENCIES IDENTIFIED BY COMPANY TO CUSTOMER. COMPANY SHALL NOT BE RESPONSIBLE FOR EQUIPMENT FAILURE OCCURRING WHILE COMPANY IS IN THE PROCESS OF FOLLOWING ITS INSPECTION TECHNIQUES, WHERE THE FAILURE ALSO RESULTS FROM THE AGE OR OBSOLESCENCE OF THE ITEM OR DUE TO NORMAL WEAR AND TEAR. THIS AGREEMENT DOES NOT COVER SYSTEMS, EQUIPMENT, COMPONENTS OR PARTS THAT ARE BELOW GRADE, BEHIND WALLS OR OTHER OBSTRUCTIONS OR EXTERIOR TO THE BUILDING, ELECTRICAL WIRING, AND PIPING. 8. Customer Responsibilities.Customer shall furnish all necessary facilities for performance of its work by Company, adequate space for storage and handling of materials, light, water, heat, heat tracing, electrical service, local telephone, watchman, and crane and elevator service and necessary permits. Where wet pipe system is installed, Customer shall supply and maintain sufficient heat to prevent freezing of the system. Customer shall promptly notify Company of any malfunction in the Covered System(s) which comes to Customer’s attention. This Agreement assumes any existing system(s) are in operational and maintainable condition as of the Agreement date. If, upon initial inspection, Company determines that repairs are recommended, repair charges will be submitted for approval prior to any work. Should such repair work be declined Company shall be relieved from any and all liability arising therefrom. Customer shall further: supply required schematics and drawings unless they are to be supplied by Company in accordance with this Agreement; Provide a safe work environment, in the event of an emergency or Covered System(s) failure, take reasonable safety precautions to protect against personal injury, death, and property damage, continue such measures until the Covered System(s) are operational, and notify Company as soon as possible under the circumstances. Provide Company access to any system(s) to be serviced, Comply with all laws, codes, and regulations pertaining to the equipment and/or services provided under this agreement. 9. Excavation.In the event the Work includes excavation, Customer shall pay, as an extra to the contract price, the cost of any additional work performed by Company dues to water, quicksand, rock or other unforeseen condition or obstruction encountered or shoring required. 10. Structure and Site Conditions.While employees of Company will exercise reasonable care in this respect, Company shall be under not responsibility for loss or damage due to the character, condition or use of foundations, walls, or other structures not erected by It or resulting from the excavation in proximity thereto, or for damage resulting from concealed piping, wiring, fixtures, or other equipment or condition of water pressure. All shoring or protection of Fire, Security, Communications, Sales & Service Offices & Representatives in Principal Cities throughout North America208 of 820 Project: Levy Center - Methane Add Customer Reference: SimplexGrinnell Reference: 311469748 Date: 08/01/2014 Page 4 of 5 SALE AND INSTALLATION AGREEMENT (continued) foundation, walls or other structures subject to being disturbed by any excavation required hereunder shall be the responsibility of Customer. Customer shall have all things in readiness for installation including, without limitation, structure to support the sprinkler system and related equipment (including tanks), other materials, floor or suitable working base, connections and facilities for erection at the time the materials are delivered. In the event Customer fails to have all things in readiness at the time scheduled for receipt of materials, Customer shall reimburse Company for all expenses caused by such failure. Failure to make areas available to Company during performance in accordance with schedules that are the basis for Company’s proposal shall be considered a failure to have things in readiness in accordance with the terms of this Agreement. 11. Confined Space.If access to confined space by Company is required for the performance of Services, Services shall be scheduled and performed in accordance with Company’s then - current hourly rate. 12. Hazardous Materials.Customer represents that, except to the extent that Company has been given written notice of the following hazards prior to the execution of this Agreement, to the best of Customer’s knowledge there is no: “permit confined space,” as defined by OSHA, risk of infectious disease, need for air monitoring, respiratory protection, or other medical risk, asbestos, asbestos-containing material, formaldehyde or other potentially toxic or otherwise hazardous material contained in or on the surface of the floors, walls, ceilings, insulation or other structural components of the area of any building where work is required to be performed under this Agreement. All of the above are hereinafter referred to as “Hazardous Conditions”. Company shall have the right to rely on the representations listed above. If hazardous conditions are encountered by Company during the course of Company’s work, the discovery of such materials shall constitute an event beyond Company’s control and Company shall have no obligation to further perform in the area where the hazardous conditions exist until the area has been made safe by Customer as certified in writing by an independent testing agency, and Customer shall pay disruption expenses and re-mobilization expenses as determined by Company. This Agreement does not provide for the cost of capture, containment or disposal of any hazardous waste materials, or hazardous materials, encountered in any of the Covered System(s) and/or during performance of the Services. Said materials shall at all times remain the responsibility and property of Customer. Company shall not be responsible for the testing, removal or disposal of such hazardous materials. 13. OSHA Compliance.Customer shall indemnify and hold Company harmless from and against any and all claims, demands and/or damages arising in whole or in part from the enforcement of the Occupational Safety Health Act (and any amendments or changes thereto) unless said claims, demands or damages are a direct result of causes within the exclusive control of Company. 14. Interferences.Customer shall be responsible to coordinate the work of other trades (including but not limited to ducting, piping, and electrical) and for and additional costs incurred by Company arising out of interferences to Company’s work caused by other trades. 15. Modifications and Substitutions.Company reserves the right to modify materials, including substituting materials of later design, providing that such modifications or substitutions will not materially affect the performance of the Covered System(s). 16. Changes, Alterations, Additions.Changes, alterations and additions to the Scope of Work, plans, specifications or construction schedule shall be invalid unless approved in writing by Company. Should changes be approved by Company, that increase or decrease the cost of the work to Company, the parties shall agree, in writing, to the change in price prior to performance of any work. However, if no agreement is reached prior to the time for performance of said work, and Company elects to perform said work so as to avoid delays, then Company’s estimate a s to the value of said work shall be deemed accepted by Customer. In addition, Customer shall pay for all extra work requested by Customer or made necessary because of incompleteness or inaccuracy of plans or other information submitted by Customer with respect to the location, type of occupancy, or other details of the work to be performed. In the event the layout of Customer’s facilities has been altered, or is altered by Customer prior to the completion of the Work, Customer shall advise Company, and prices, delivery and completion dates shall be changed by Company as may be required. 17. Commodities Availability.Company shall not be responsible for failure to provide services, deliver products, or otherwise perform work required by this Agreement due to lack of available steel products or products made from plastics or other commodities. 1) In the event Company is unable, after reasonable commercial efforts, to acquire and provide steel products, or products made from plastics or other commodities, if required to perform work required by this Agreement, Customer hereby agrees that Company may terminate the Agreement, or the relevant portion of the Agreement, at no additional cost and without penalty. Customer agrees to pay Company in full for all work performed up to the time of any such termination. 2) If Company is able to obtain the steel products or products made from plastics or other commodities, but the price of any of the products has risen by more than 10% from the date of the bid, proposal or date Company executed this Agreement, whichever occurred first, then Company may pass through that increase through a reasonable price increase to reflect increased cost of materials. 18. Project Claims.Any claim of failure to perform against Company arising hereunder shall be deemed waived unless received by Company, in writing specifically setting forth the basis for such claim, within ten (10) days after such claims arises. 19. Backcharges.No charges shall be levied against the Seller unless seventy-two (72) hours prior written notice is given to Company to correct any alleged deficiencies which are alleged to necessitate such charges and unless such alleged deficiencies are solely and directly caused by Company. 20. System Equipment.The purchase of equipment or peripheral devices (including but not limited to smoke detectors, passive infrared detectors, card readers, sprinkler system components, extinguishers and hoses) from Company shall be subject to the terms and conditions of this Agreement. If, in Company’s sole judgment, any peripheral device or other system equipment, which is attached to the Covered System(s), whether provided by Company or a third party, interferes with the proper operation of the Covered System(s), Customer shall remove or replace such device or equipment promptly upon notice from Company. Failure of Customer to remove or replace the device shall constitute a material breach of this Agreement. If Customer adds any third party device or equipment to the Covered System(s), Company shall not be responsible for any damage to or failure of the Covered System(s) caused in whole or in part by such device or equipment. 21. Reports.Where inspection and/or test services are selected, such inspection and/or test shall be completed on Company’s then current Report form, which shall be given to Customer, and, where applicable, Company may submit a copy thereof to the local authority having jurisdiction. The Report and recommendations by Company are only advisory in nature and are intended to assist Customer in reducing the risk of loss to property by indicating obvious defects or impairments noted to the system and equipment inspected and/or tested. They are not intended to imply that no other defects or hazards exist or that all aspects of the Covered System(s), equipment, and components are under control at the time of inspection. Final responsibility for the condition and operation of the Covered System(s) and equipment and components lies with Customer. 22. Limited Warranty.Subject to the limitations below, Company warrants any equipment (as distinguished from the Software) installed pursuant to this Agreement to be free from defects in material and workmanship under normal use for a period of one (1) year from the date of first beneficial us or all or any part of the Covered System(s) or 18 months after Equipment shipments, whichever is earlier, provided however, that Company’s soles liability, and Customer’s sole remedy, under this limited warranty shall be limited to the repair or replacement of the Equipment or any part thereof, which Company determines is defective, at Company’s sole option and subject to the availability of service personnel and parts, as determined by Company. Company warrants expendable items, including, but not limited to, video and print heads, television camera tubes, video monitor displays tubes, batteries and certain other products in accordance with the applicable manufacturer’s warranty. Company does not warrant devices designed to fail in protecting the System, such as, but not limited to, fuses and circuit breakers. Company warrants that any Company software described in this Agreement, as well as software contained in or sold as part of any Equipment described in this Agreement, will reasonably conform to its published specifications in effect at the time of delivery and for ninety (90) days after delivery. However, Customer agrees and acknowledges that the software may have inherent defects because of its complexity. Company’s sole obligation with respect to software, and Customer’s sole remedy, shall be to make available published modifications, designed to correct inherent defects, which become available during the warranty period. If Repair Services are included in this Agreement, Company warrants that its workmanship and material for repairs made pursuant to this Agreement will be free from defects for a period of ninety (90) days from the date of furnishing. EXCEPT AS EXPRESSLY SET FORTH HEREIN, COMPANY DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE WITH RESPECT TO THE SERVICES PERFORMED OR THE PRODUCTS, SYSTEMS OR EQUIPMENT, IF ANY, SUPPORTED HEREUNDER. COMPANY MAKES NO WARRANTY OR REPRESENTATION, AND UNDERTAKES NO OBLIGATION TO ENSURE BY THE SERVICES PERFORMED UNDER THIS AGREEMENT, THAT COMPANY’S PRODUCTS OR THE SYSTEMS OR EQUIPMENT OF THE CUSTOMER WILL CORRECTLY HANDLE THE PROCESSING OF CALENDAR DATES BEFORE OR AFTER DECEMBER 31, 1999. Warranty service will be performed during Company’s normal working hours. If Customer requests warranty service at other than normal working hours, service will be performed at Company’s then current rates for after ours services. All repairs or adjustments that are or may become necessary shall be performed by and authorized representative of Company. Any repairs, adjustments or interconnections performed by Customer or any third party shall void all warranties. 23. Indemnity.Customer agrees to indemnify, hold harmless and defend Company against any and all losses, damages, costs, including expert fees and costs, and expenses including reasonable defense costs, arising from any and all third party claims for personal injury, death, property damage or economic loss, including specifically any damages resulting from the exposure of workers to Hazardous Conditions whether or not Customer pre-notifies Company of the existence of said hazardous conditions, arising in any way from any act or omission of Customer or Company relating in any way to this Agreement, including but not limited to the Services under this Agreement, whether such claims are based upon contract, warranty, tort (including but not limited to active or passive negligence), strict liability or otherwise. Company reserves the right to select counsel to represent it in any such action. 24. Insurance.Customer shall name Company, its officers, employees, agents, subcontractors, suppliers, and Fire, Security, Communications, Sales & Service Offices & Representatives in Principal Cities throughout North America209 of 820 Project: Levy Center - Methane Add Customer Reference: SimplexGrinnell Reference: 311469748 Date: 08/01/2014 Page 5 of 5 SALE AND INSTALLATION AGREEMENT (continued) representatives as additional insureds on Custom er’s general liability and auto liability policies. 25. Termination.Any termination under the terms of this Agreement shall be made in writing. In the event Customer terminates this Agreement prior to completion for any reason not arising solely from Company’s performance or failure to perform, Customer understands and agrees that Company will incur costs of administration and preparation that are difficult to estimate or determine. Accordingly, should Customer terminate this Agreement as described above, Customer agrees to pay all charges incurred for products and equipment installed and services performed, and in addition pay an amount equal to twenty (20%) percent of the price of products and equipment not yet delivered and Services not yet performed, return all products and equipment delivered and pay a restocking fee of twenty (20%) percent the price of products or equipment returned. Company may terminate this Agreement immediately at its sole discretion upon the occurrence of any Event of Default as hereinafter defined. Company may also terminate this Agreement at its sole discretion upon notice to Customer if Company’s performance of its obligations under this Agreement becomes impracticable due to obsolescence of equipment at Customer’s premises or unavailability of parts. 26. No Option to Solicit.Customer shall not, directly or indirectly, on its own behalf or on behalf of any other person, business, corporation or entity, solicit or employ any Company employee, or induce any Company employee to leave his or her employment with Company, for a period of two years after the termination of this Agreement. 27. Default.An Event of Default shall be 1) failure of the Customer to pay any amount within ten (10) days after the amount is due and payable, 2) abuse of the System or the Equipment, 3) dissolution, termination, discontinuance, insolvency or business failure of Customer. Upon the occurrence of an Event of Default, Company may pursue one or more of the following remedies, 1) discontinue furnishing Services, 2) by written notice to Customer declare the balance of unpaid amounts due and to become due under the this Agreement to be immediately due and payable, provided that all past due amounts shall bear interest at the rate of 1 ½% per month (18% per year) or the highest amount permitted by law, 3) receive immediate possession of any equipment for which Customer has not paid. 4) proceed at law or equity to enforce performance by Customer or recover damages for breach of this Agreement, and 5) recover all costs and expenses, including without limitation reasonable attorneys’ fees, in connection with enforcing or attempting to enforce this Agreement. 28. Exclusions. Unless expressly included in the Scope of Work, this Agreement expressly excludes, without limitation, testing inspection and repair of duct detectors, beam detectors, and UV/IR equipment; provision of fire watches; clearing of ice blockage; draining of improperly pitched piping; replacement of batteries; recharging of chemical suppression systems; reloading of, upgrading, and maintaining computer software; system upgrades and the replacement of obsolete systems, equipment, components or parts; making repairs or replacements necessitated by reason of negligence or misuse of components or equipment or changes to Customer’s premises, vandalism, corrosion (including but not limited to micro- bacterially induced corrosion (“MIC”)), power failure, current fluctuation, failure due to non-Company installation, lightning, electrical storm, or other severe weather, water, accident, fire, acts of God or any other cause external to the Covered System(s). Repair Services provided pursuant to this Agreement do not cover and specifically excludes system upgrades and the replacement of obsolete systems, equipment, components or parts. All such services may be provided by Company at Company’s sole discretion at an additional charge. If Emergency Services are expressly included in the scope of work section, the Agreement price does not include travel expenses. 29. Force Majeure; Delays.Company shall not be liable for any damage or penalty for delays or failure to perform work due to acts of God, acts or omissions of Customer, acts of civil or military authorities, Government regulations or priorities, fires, epidemics, quarantine, restrictions, war, riots, civil disobedience or unrest, strikes, delays in transportation, vehicle shortages, differences with workmen, inability to obtain necessary labor, material or manufacturing facilities, defaults of Company’s subcontractors, failure or delay in furnishing compete information by Customer with respect to location or other details of work to be performed, impossibility or impracticability of performance or any other cause or causes beyond Company’s control, whether or not similar to the foregoing. In the event of any delay caused as aforesaid, completion shall be extended for a period equal to any such delay, and this contract shall not be void or voidable as a result of the delay. In the event work is temporarily discontinued by any of the foregoing, all unpaid installments of the contract price, les an amount equal to the value of material and labor not furnished, shall be due and payable upon receipt of invoice by Customer. 30. One-Year Limitation on Actions; Choice of Law.It is agreed that no suit, or cause of action or other proceeding shall be brought against either party more than one (1) year after the accrual of the cause of action or one (1) year after the claim arises, whichever is shorter, whether known or unknown when the claim arises or whether based on tort, contract, or any other legal theory. The laws of Massachusetts shall govern the validity, enforceability, and interpretation of this Agreement. 31. Assignment.Customer may not assign this Agreement without Company’s prior written consent. Company may assign this Agreement to an affiliate without obtaining Customer’s consent. 32. Entire Agreement.The parties intend this Agreement, together with any attachments or Riders (collectively the “Agreement) to be the final, complete and exclusive expression of their Agreement and the terms and conditions thereof. This Agreement supersedes all prior representations, understandings or agreements between the parties, written or oral, and shall constitute the sole terms and conditions of sale for all equipment and services. No waiver, change, or modification of any terms or conditions of this Agreement shall be binding on Company unless made in writing and signed by an Authorized Representative of Company. 33. Severability.If any provision of this Agreement is held by any court or other competent authority to be void or unenforceable in whole or in part, this Agreement will continue to be valid as to the other provisions and the remainder of the affected provision. 34. Legal Fees.Company shall be entitled to recover from the customer all reasonable legal fees incurred in connection with Company enforcing the terms and conditions of this Agreement. 35. License Information (Security System Customers): AL Alabama Electronic Security Board of Licensure 7956 Vaughn Road, Pmb 392, Montgomery, Alabama 36116 (334) 264-9388: AR Regulated by: Arkansas Board of Private Investigators And Private Security Agencies, #1 State Police Plaza Drive, Little Rock 72209 (501)618-8600: CA Alarm company operators are licensed and regulated by the Bureau of Security and Investigative Services, Department of Consumer Affairs, Sacramento, Ca, 95814. Upon completion of the installation of the alarm system, the alarm company shall thoroughly instruct the purchaser in the proper use of the alarm system. Failure by the licensee, without legal excuse, to substantially commence work within 20 days from the approximate date specified in the agreement when the work will begin is a violation of the Alarm Company Act: NY Licensed by N.Y.S. Department of the State: TX Texas Commission on Private Security, 5805 N. Lamar Blvd., Austin, 78752-4422, 512-424-7710.License numbers available at www.simplexgrinnell.com or contact your local SimplexGrinnelloffice. (Rev. 10/08)©2006-8 SimplexGrinnell LP. All rights reserved. IMPORTANT NOTICE TO CUSTOMER In accepting this Proposal, Customer agrees to the terms and conditions contained herein including those on the following pages of this Agreement and any attachments or riders attached hereto that contain additional terms and conditions. It is understood that these terms and conditions shallprevail over any variation in terms and conditions on any purchase order or other document that the Customer may issue. Any changes in the system requested by the Customer after the execution of this Agreement shall be paid for by the Customer and such changes shall be authorized in writing. ATTENTION IS DIRECTED TO THE LIMITATION OF LIABILITY, WARRANTY, INDEMNITY AND OTHER CONDITIONS ON THE FOLLOWING PAGES. This Proposal shall be void if not accepted in writing within thirty (30) days from the date of the Proposal. Offered By:Accepted By: (Customer) SimplexGrinnell LP License#: 91 N Mitchell Ct ADDISON, IL 60101-5608 Company: Telephone: (630) 948 1100 Address: Representative:Signature: Title: P.O.#:Date: Fire, Security, Communications, Sales & Service Offices & Representatives in Principal Cities throughout North America210 of 820 For City Council meeting of August 11, 2014 Item A3.8 Business of the City by Motion: Payment for James Park Landfill Testing For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Additional James Park Landfill Testing Date: August 5, 2014 Recommended Action: Staff recommends that City Council authorize the City Manager to issue payment to the law firm of Jeep & Blazer, LLC for costs to be incurred by the firm for environmental services to be performed by Jeep & Blazer’s consultant, SCS Engineers (24 N. Hillside Avenue, Suite A, Hillside, IL 60162) in an amount not to exceed $106,000. Funding Requirements and Sources: Funding will be from the Environmental Compliance Account 7800.62130. Summary: This authorization is for payment to the law firm of Jeep & Blazer, LLC; the firm has retained consultant, SCS Engineers, to conduct additional testing that is outlined in the attached proposal dated July 23, 2014 for borings at James Park, to install gas probes, perform gas monitoring and gas composition analyses, and prepare a report based on said analyses. Legislative History: On February 10, 2014, the City Council authorized a professional services agreement with CS Geologic for preliminary testing of the James Park landfill and amended on May 27, 2014 for a total updated contract amount of $58,167.65. Attachments: Proposal issued by SCS Engineers for Environmental Consulting Services to Jeff Jeep of Jeep & Blazer, LLC Memorandum 211 of 820 Environmental Consultants 2830 Dairy Drive 608 224-2830 and Contractors Madison, WI 53718-6751 FAX 608 224-2839 www.scsengineers.com Offices Nationwide July 23, 2014 File No. 25214107 Mr. Jeffery D. Jeep Jeep & Blazer, LLC 24 N. Hillside Avenue Suite A Hillside, IL 60162 Subject: Proposal to Evaluate James Park Landfill as Source of Methane in Probes and Borings Dear Mr. Jeep: At your request, SCS Engineers (SCS) prepared this proposal to evaluate whether James Park Landfill (JPL) is the source of methane gas recently found in probes and borings installed around the perimeter of the JPL. The proposal presents a brief outline of the nature and extent of the methane found and the scope, schedule, and estimated cost for SCS to complete the subject evaluation. 1 OUTLINE OF THE NATURE AND EXTENT OF THE M E THANE Figure 1 shows the location of the JPL and the locations of borings and probes recently installed around the perimeter of the JPL. The work was completed in April and May 2014. The results of measurements made in these borings and probes are summarized in items 1 through 3 below. In summary, gas monitoring wells were installed in each of the borings and probes. Measurements were made to determine the concentration of methane, carbon dioxide (CO2), oxygen (O2) and balance gas, and to determine the gage pressure of gas in each of the probes. These are accepted chemical parameters for gaseous chemicals generated from solid waste landfill facilities. The unusual aspects of the previous measurements are: 1. The methane concentrations measured in many of the probes (95 percent to 99 percent) are significantly higher than would be anticipated if the gas at the point of measurement had originated from the JPL. 2. The gage pressures measured in some of the probes (88 inches to 116 inches of water) are significantly higher than would be anticipated if the gas at the point of measurement had originated from JPL. 3. The CO2 concentrations measured in all of the probes (0 percent to 0.4 percent) is significantly lower than would be anticipated if the gas at the point of measurement had originated from JPL. 212 of 820 M r . Je f fe ry D . Je e p J u l y 2 3 , 2 0 14 P a ge 2 The intent of the work outlined in this proposal is to drill additional borings, obtain samples from and install gas monitoring probes in the borings, take gas samples from the gas monitoring probes in the existing and newly installed gas monitoring probes, perform specific field and laboratory analytical testing on samples from borings and gas probes, and analyze the data obtained with the intent to define whether or not the JPL is the source of methane gas found in the gas monitoring wells. The Scope of Services, Estimated Schedule, and Estimated Cost to complete the analyses follows. 2 SCOPE OF SERVICES Figure 1 shows the locations of all of the existing borings and probes that will be included in this work. Figure 2 shows the locations of all of the proposed new borings and gas monitoring probes that are proposed for this work. SCS proposes the following work scope in the field and laboratory: 1. Re-measure gas pressures, gas flow rates, water levels, and gas composition in the 12 existing soil gas probes. Gas composition will be measured in the field with a landfill gas meter (CO2, O2, methane, and N2) and a hydrogen sulfide (H2S) meter. 2. Take Summa canister gas samples from any of the existing gas probes that exhibit measurable gas flow and the presence of methane. 3. Analyze the Summa canister gas samples collected in task 2 by GC/MS for volatile organic compounds (VOCs) (TO-15), polynuclear aromatic hydrocarbons (PAHs) (TO-13A), mercaptans, and the following five gases included in the field screening program (CO2, O2, H2S, methane, and N2). Include tentatively identified compounds (TICs) for both the VOC and PAH analyses. 4. Take water level readings in any of the existing soil probes that contain water. Take an initial water-level measurement upon removing the probe cap, and then allow the water levels to equilibrate with atmospheric pressure for at least 1 hour before taking a final water level reading. 5. Install four continuously-sampled Geoprobe™ (geoprobe) soil borings around the perimeter of the landfill to a depth of about 2 feet into the hardpan, glacial-till material (roughly 55 feet) to refine our geologic understanding of the site. These borings will be installed between the existing borings and cone penetrometer locations along the four sides of the landfill as shown on Figure 2. Screen all soil samples for the presence of liquid or gaseous organic compounds with a landfill gas meter (CO2, O2, methane, and N2) and photoionization detector (PID) with 10.6 eV lamp. 213 of 820 M r . Je f fe ry D . Je e p J u l y 2 3 , 2 0 14 P a ge 3 6. Install gas probes at all four of the geoprobe locations in a sand seam that has been reported between the upper glaciolacustrine and lower glacial till unit at a depth of roughly 50 feet. If the sand is not found, the gas probe will be installed at the contact between the glaciolacustrine and till deposits. If field landfill gas meter or PID measurements of the core indicate the presence of methane or other organic compounds at any depth, a separate gas probe may be installed in an adjacent geoprobe drilled within 3 feet of the original geoprobe at the depth that the landfill gas meter or PID meters showed that organic chemicals may be present. All gas probes will be installed with 10-foot screened intervals. 7. Drill borings at the three corners through the glacial till using hollow-stem auger or other appropriate drilling equipment as shown on Figure 2. After extension into the top of bedrock, take 10-foot bedrock cores at the boring locations. 8. Submit a representative sample of bedrock core from each location for GC/MS analysis if carbon deposits are visible on the rock core. Ask lab to preserve a portion of each representative sample from each core for possible future forensic analysis. 9. Install gas and fluid monitoring wells with PVC risers and 10-foot screens in the three bedrock core holes. 10. Drill two borings in the waste to a depth of 30 feet using geoprobe equipment or hollow- stem augers and install one gas probe in each boring at depths of 30 feet. The gas probes will be approximately 1-inch diameter and continuously slotted except for the upper 10 feet to provide the ability to measure both gas and fluid levels in each probe. 11. Take Summa canister gas samples from any of the newly installed gas probes that exhibit both measurable gas flows and the presence of methane. 12. Analyze the Summa canister gas samples collected in task 11 by GC/MS for VOCs (TO-15), PAHs (TO-13A), mercaptans, and the following five gases included in the field- screening program: CO2, O2, H2S, methane, and N2. Include TICs for both the VOC and PAH analyses. 13. Assess all of the gas composition, gas pressure, and gas flow data collected from both the pre-existing and newly installed gas probes, and select five gas probes for isotopic analysis. Selection criteria include: 1) high gas-flow rates, 2) high methane gas concentrations, 3) presence of mercaptans, and 4) presence of H2S. 14. Collect five, 5-liter gas samples for isotopic analysis from the soil probes selected in task 13 using laboratory-cleaned, LP-style gas tanks. 15. Analyze the samples collected in task 14 for the following parameters: 1. N2, CO2, O2, Ar, H2, He, CH4, C2H6, C3H8, i-C4H10, n-C4H10, i-C5H12, n-C5H12 and C6+, specific gravity, BTU 214 of 820 M r . Je f fe ry D . Je e p J u l y 2 3 , 2 0 14 P a ge 4 2. 13C/12C ( 13C) and 2H/1H ( D) 3. 13C/12C ( 13C) 4. 14C and 3H analysis of methane by beta spectrometry 16. Measure water levels in all of the new monitoring wells as described in task 4. 17. SCS will orally present the preliminary results of this work to you in a meeting. Specifically, the results will include a summary of the data obtained from this investigation and our preliminary assessment of whether or not the JPL is the source of methane in any of the probes installed in this or other investigations of the site. 3 ESTIMATED SCHEDULE SCS estimates that the work can be completed within 8 weeks of authorization to proceed. It is presently scheduled to begin work on or before August 1, 2014, and complete all work on or before September 30, 2014. In accordance with requests from the City of Evanston, SCS will complete work for installation of borings and probes near the Dawes School by August 24, 2014, and will put a priority on location of borings and probes drilled within James Park that do not conflict with the use of James Park facilities by the community and its residents. 4 ESTIMATED COST We estimate that the cost to complete the tasks given in Section 2 above will be $106,000. A breakdown of these estimated costs is shown below: A. Subcontractor Costs 1. Drilling and Sampling = $35,400 2. Chemistry Testing = $22,900 3. Surveying and other subcontract = $3,500 B. SCS Personnel Costs 1. Field = $25,200 2. Office = $14,400 C. Expenses 1. Field = $4,000 2. Office = $600 SCS will keep you appraised on a bi-weekly basis of the costs accrued to the project and will update the estimated cost to complete the investigation as needed at that time. 215 of 820 M r . Je f fe ry D . Je e p J u l y 2 3 , 2 0 14 P a ge 5 Thank you for considering SCS for this project. Contact us with questions or comments at any time. Sincerely, David M. Hendron, PE Illinois PE 062053201 SCS ENGINEERS DMH/lmh/TM Enclosures: Figures 1 and 2 I:\25214107\Opportunity\140723_James Park Landfill Methane Proposal.docx 216 of 820 I:\25214107\Drawings-General\Site Plan.dwg, 7/22/2014 12:40:37 PM217 of 820 I:\25214107\Drawings-General\Site Plan.dwg, 7/22/2014 1:20:06 PM218 of 820 For City Council meeting of August 11, 2014 Item A4 Business of the City by Motion: Police and Firefighter Pension Actuarial Report For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Treasurer Timothy Schoolmaster, Police Pension Board Deron Daugherty, Fire Pension Board Subject: January 1, 2014 Police and Firefighter Pension Actuarial Report Date: August 1, 2014 Recommended Action: The Police Pension Board, Firefighter Pension Board and Treasurer recommend that City Council review and approve the January 1, 2014 Actuarial Valuation for usage in the 2014 Tax Levy (receivable in 2015) for Police and Firefighter funding purposes. City Staff and the Police and Firefighter Pension Boards recommend the Annual Actuarial Required Contribution (ARC) in the amount of $6,214,928 for the Firefighters’ Pension Fund, and $8,705,207 for the Police Pension Fund. This will result in a $184,298 increase to the 2014 tax levy. Funding Source: The funding of this study is being split three ways for 2014. The Police Pension and Firefighters Pension will pay $5,333 and the General Fund will pay $7,334 for this report at a total cost of $18,000. The additional cost of $2,000 is being used to provide two studies, one using a 6.5% interest rate and one using a 6.75% interest rate. Summary: This report uses the same format and same Actuary – Tepfer Consulting Group (TCG) as that used for the January 1, 2013 Actuarial Valuation. Public Act 96-1495, adopted by the General Assembly in 2010 changed benefit levels, funding requirements, and investment options to be used in administering Police and Firefighter pension funds. Through the joint review process, both Pension Boards and the City Treasurer have maintained the same analytical process that shows three funding levels for Police and Firefighter funds: 1. The State Minimum level of Funding 2. The Funding required/shown under Government Accounting Standards Board statements 25 and 27 Memorandum 219 of 820 3. The Recommended Funding by TCG Additionally, this year’s evaluation shows the impact of reducing the interest rate assumption to 6.5% instead of 6.75%. The following table shows a brief summary of the City’s current and projected contributions for Police and Firefighter pensions. INTEREST RATE ASSUMPTION 6.75% Police Pension Fund Firefighter's Pension Fund 2014 Contribution (used in 2013 Tax Levy)$8,358,924 $6,239,481 Funded Ratio 47.3%46.5% Additional Council Approved Contribution $35,355 $102,077 Total Contribution $8,394,279 $6,341,558 2015 Contribution (to be used in 2014 Tax Levy $8,257,475 $5,903,483 Funded Ratio 49.9%49.9% Contribution Change ($136,804)($438,075) Funded Ratio Change 2.6%3.4% As the City continues to fund pensions at this level it is helpful to review the breakdown of the above contribution between current payments (normal costs) and payments to reduce the City’s Unfunded Accrued Liability (UAL). The table below shows the current breakdown: 2015 RECOMMENDED CONTRIBUTIONS Police Pension Fund Firefighter's Pension Fund ENTRY AGE NORMAL COST $ 3,690,672 $ 2,455,507 UNFUNDED ACCRUED LIABILITY PAYMENT $ 5,343,169 $ 4,152,249 INTEREST ON NORMAL AND UNFUNDED PAYMENTS $ 609,784 $ 165,747 EMPLOYEE CONTRIBUTIONS $ (1,386,150) $ (870,020) NET RECOMMENDED CITY CONTRIBUTION $ 8,257,475 $ 5,903,483 Theoretically, over time, the Entry Age Normal Costs will increase commensurate with salary increases or staffing changes. The Unfunded Accrued Liability Payment should decrease assuming the total unfunded liability decreases. This in fact did happen in the above analysis. If the City maintains the funding level at the 2014 amount and if the funds perform as expected, this could increase funding levels sooner and potentially shorten the time it takes to fully fund both pension plans. As this is the third year in which the actuarial study recommended a decrease in funding over the prior year, and based on a recommendation from the Firefighter’s pension board, the actuary also performed an analysis using a 6.5% interest rate. The table below provides the same Page 2 of 5 220 of 820 summary analysis as that using a 6.75% rate above and provides the impact to the contribution amount and funding level of each fund. INTEREST RATE ASSUMPTION 6.50% Police Pension Fund Firefighter's Pension Fund 2014 Contribution (used in 2013 Tax Levy)$8,358,924 $6,239,481 Funded Ratio 47.3%46.5% Additional Council Approved Contribution $35,355 $102,077 Total Contribution $8,394,279 $6,341,558 2015 Contribution (to be used in 2014 Tax Levy $8,705,207 $6,214,928 Funded Ratio 48.5%48.5% Contribution Change $310,928 ($126,630) Funded Ratio Change 1.2%2.0% The net impact to the City’s required contribution for both funds is an increase of $184,298, which is equal to a 0.42% of the annual total City levy as extended. This actuarial review is not the only course of action available to the City and is above the minimum required level of funding as allowed under PA 96-1945. The table below shows the state minimum funding calculation at the 6.75% interest rate assumption and then compares this funding level to the City’s method at both the 6.75% and 6.5% interest rate assumption: INTEREST RATE ASSUMPTION OF 6.75% Police Pension Fund Firefighter's Pension Fund 2015 State Minimum Contribution per PA 96-1945 $6,166,162 $4,410,119 Funded Ratio 52.6%51.8% 2015 City Recommend Minimum Contribution at 6.75%$8,257,475 $5,903,483 Funded Ratio 49.9%49.9% Reduction in Funding by using State Minimum ($2,091,313) ($1,493,364) 2015 City Recommend Minimum Contribution at 6.50%$8,705,207 $6,214,928 Funded Ratio 48.5%48.5% Reduction in Funding by using State Minimum ($2,539,045) ($1,804,809) Page 3 of 5 221 of 820 Both the Police and Firefighter Pension Boards are not willing to support the utilization of the state minimum contribution levels. Neither can support the utilization of an analysis that creates funding levels at a higher percentage ratio but requires less overall funding to achieve such a ratio. As was the case in the 2013 budget, the 2014 budget was approved with additional funding to keep the City contribution from decreasing since 2012. The above analysis can be summarized as follows: Option 1: Use the actuarial recommended funding level created from the use of a 6.75% interest rate assumption. This would produce a funding decrease of $574,879. As was done in the previous year the City would Levy an additional amount equal to $574,879 to maintain the same funding as in prior years, and continue to improve the funding level of each fund (given the additional assets, each fund would effectively be slightly over 50% funded). Option 2: Use the actuarial recommended funding level created from the use of a 6.5% interest rate. This option will require an increase in the levy or other funding source of $184,298, or 0.42% of the City’s total 2013 levy. Using the lower interest rate assumption does lower the funding percentage as noted above. Option 2 is the preferred choice of both pension boards as it provides a higher “guaranteed” level of funding based on the actuarial report as opposed to an additional funding that would be subject to the annual budget process. Option 3: Use the state minimum funding level. Below is a summary of assumptions, for this evaluation. No other changes were recommended to the Actuary. Please note that the Actuary will be available to discuss all assumptions at the City Council meeting. Change Current Proposed Investment Return Assumption 7.00% 6.75% or 6.5% Healthy Mortality Table RP 2000 RP 2000 Disabled Mortality Table RP 2000 RP 2000 Rates of Salary Increase Graded by age from 8% at 25 down to just over 1% at age 55 Graded by age from 8% at 25 down to just over 1% at age 55 Wage Inflation Increase 2.5% 2.5% Tax Levy Fiscal Year FY 2012 FY 2013 ALTERNATIVES: The City could choose not to change the Investment Return Assumption from 6.75% to 6.5%. This is still an acceptable rate of return being used by many funds throughout the country for public pensions. The table below shows a comparison of the ARC amounts under each analysis. Page 4 of 5 222 of 820 Investment Return of 6.75% Investment Return of 6.5% State PUC Method 6.75% POLICE PENSION FUND Annual Required Contribution $ 8,257,475 $ 8,705,207 $6,166,162 Funding Ratio 49.9% 48.5% 52.5% FIREFIGHTER'S PENSION FUND Annual Required Contribution $ 5,903,483 $ 6,214,928 $4,410,119 Funding Ratio 49.9% 48.5% 51.8% It is both the City and Pension Boards’ goal to improve our funding ratio of both funds above 50% as quickly as possible. That being said, maintaining the City’s funding level, even when both funds experienced actuarial gains is a good strategy to keep funding ratios moving in the right direction year over year. While Fitch is using 7%, Moody’s has lowered their assumption for interest rates below 6% when evaluating pension systems and the potential liability owed by a given city. While the City has the option of using the State Minimum required calculation, this is not recommended for the following reasons: • Neither Pension Board would certify their agreement to this levy amount. • The Independent Actuary does not recommend using the State Minimum calculation, especially if the City’s goal is to become 90% funded by 2040. Attachments: Police Pension Actuarial Study at 6.75% and 6.5% Firefighter’s Pension Actuarial Study at 6.75% and 6.5% Page 5 of 5 223 of 820 CITY OF EVANSTON POLICE PENSION FUND ACTUARIAL VALUATION AS OF JANUARY 1, 2014 FOR THE FISCAL YEAR ENDING DECEMBER 31, 2014 May 14, 2014 224 of 820 *TCG Public Consulting, Ltd. is affiliated with Tepfer Consulting Group, Ltd. May 14, 2014 Mr.Martin Lyons Mr. Timothy Schoolmaster City of Evanston 2100 Ridge Avenue Evanston, IL 60201 RE:Evanston Police Pension Fund Gentlemen Enclosed is our actuarial valuation report for the Evanston Police Pension Fund for the fiscal year January 1, 2014 through December 31, 2014. The results of our valuation indicate that the recommended minimum contribution from the City for the next tax year is $8,257,475 or 56.76%of current payroll. This contribution coup led with the anticipated $1,386,150 or 9.91% of current payroll to be collected from participating police officers will be sufficient to meet the State statutory requirements described in 40 ILCS 5/3. Further information is provided within our report. Alternatively, under the current statute, our valuation results indicate the statutory minimum contribution from the City for the next tax year to be $6,166,162 or 42.39%of current payroll. With the publication of Statement No.25 of the Governmental Accounting Standards Board, we have revised our report to include the calculation of the unadjusted Annual Required Contribution. (ARC) We have chosen to calculate this contribution as a level percentage of payroll funded amortizat ion of the unfunded liability over a closed 40-year period beginning with the date of adoption of GASB 25. This amount is $8,213,172 or 56.46%of participating payroll. Factors Influencing the Choice of Actuari al Assumptions As part of the consulting process, it is our policy to talk with selected members of the Board of Trustees and the Sponsor’s representatives for the City of Evanston Police Pension Fund in order to obtain information which will enable the Actuary to properly choose the actuarial assumptions which are most appropriate for the current cost determination for the pension fund. As part of this process, statistics are compiled concerning historical investment returns, salary increases, retirement incidence and other factors which are influential in the actuarial assumption setting process. Based upon an analysis of the specifics as they relate to the City of Evanston Police Pension Fund and a general understanding of the inter-relationships of the actuarial assumptions, the Board, the Sponsor and the Actuary reach a mutual agreement as to the assumptions which will be used in the current actuarial valuation.The ultimate decision, nonetheless, remains with the actuary who must abide by his profess ional standards and judgment. Published statistics regarding experience for police and firefighters are available from the State of Illinois Department of Insurance. These statistics form the basis of the actuarial assumptions selected by the State Actu ary in the valuation of pension funds covered under the Downstate Pension System. We have found in our consulting, that whenever appropriate, the actuarial assumptions used by the State Actuary are relied upon as a starting point. However, in order to make the calculations more “Evanston-sensitive", the analysis of the actual historical performance is carefully examined. Experience Analysis Actuarial assumptions are not sacrosanct. In fact, it is not uncommon for actuarial assumptions to be changed to better reflect a plan’s experience and prognosis. E ach year the actuarial process examines the experience of the fund. General parameters indicate that a variance of less than 3% of the actuarial accrued liability is acceptable to assure that the assumpti ons used remain suitable. The measurement compares the actual unfunded liability to the expected unfunded liability. The total gain and loss developed is then analyzed by individual assumption , where available,to assure appropriateness.Based upon the results of this year’s analysis, both in aggregate and individually, we have determined that the chosen assumptions remain suitable for continued use.A single year deviation is not an automatic trigger for a change in assumptions. Instead, multiple years are monitored and changes in assumptions generally occur only after trends are discovered. 225 of 820 Mr. Martin Lyons Mr. Timothy Schoolmaster Page 2 May 14, 2014 Approach to Setting Actuarial Assumptions (please see the new section in the report beginning on Page 2) The complete actuarial assumptions used in this valuation are contained in Appendix 1. Although specific assumptions must be used in the mathematical exercise, actuarial assumptions are better viewed as a range. Actuarial Professional Standards indicate that in the selection of economic assumptions, a “best-estimate” range should be developed. Based upon our analysis of Downstate Police and Fire Pension funds we have developed the following best estimate ranges for economic assumptions: Investment Return 6.50%-7.50% Inflation:1.50%-2.50% Compensation Scale Rates ranging from 4.86% to 1.12% varying by age, plus an inflation factor Payroll Growth 3.50%-4.50% Actuarial Professional Standards indicate that in the selection of non-economic assumptions, a reliance upon published tables and/or individual experience studies pertinent to the group are acceptable procedures. Based upon our analysis of experience for approximately 70 Downstate Police and Fire Pension funds we have developed the following general rates for non-economic assumptions: Mortality Rates (active and disabled)-Published tables loaded for public safety employees Termination rates –aged based rates ranging from 7% to 1% Disability rates -aged based rates ranging from 0.13% to 0.16% Retirement rates –aged based rates ranging from 36% to 100% At this point in time, these rates are applied to all participants without regard to tier. It is anticipated that once experience is developed, the retirement rates for tier 2 employees may be modified Demographic considerations--fix this For this valuation, it was noted that the force continues to remain stable as to its size and demographic composition. In the current valuation, it was observed that the ratio of the number of inactive participants (171, exclusive of terminated employees who are due a refund of their contributions)to the active participants (165) in the Fund is 103.6%which is above many other funds in the State.However, the average age and service of the active participating group is not unreasonable for a fund of this size.As a percentage of the total pension liabilities, the liabilities for inactive participants represent over two-thirds of the total liabilities. This is a disturbing statistic. Of further concern, is the fact that there are currently 20 police officers who are eligible to retire and 14 additional officers who will become eligible in the next 5 years. This represents about 20% of the current active group. Additionally, pension payments have been escalating. Nonetheless, absent a large growth in the active force, with proper funding, the fund’s position should become more favorable for the foreseeable future and although improving the fund is still not in a strong financial condition. As would be expected in this situation, a very large portion of the assets available for investment has been committed to provide benefits for existing pensioners and beneficiaries. Essentially then, all of the assets in the plan are already dedicated to cover the liabilities for the currently retired participants. Additionally, pension disbursements on an annual basis total approximately $9.4 million and, although improving,investment earnings are currently insufficient to provide for these payments on an ongoing basis and generally have been for the past few years. As indicated in previous years, municipal contributions and contributions by active police officers are being used to pay current expenses. These funds are generally the major source of new funds for investment purposes to accumulate reserves. Even with improved investment returns, the maturing of the employee group requires that the fund be carefully monitored during the next few years to assure that an orderly funding progress is maintained. If investment income remains insufficient to pay the existing pensioners, then municipal and participant contributions will continue to be used. Financial considerations In these uncertain times, the fund continues to experience very limited short-term investment growth. Furthermore, the fund continues to maintain less than adequate funded ratios. The fund has earned marginal rates of return over the short term. As shown in Exhibit 5-C of our report, the composite rate of return for the fund since 2007 is 5.70%., but 7.91% since 2009.The investment smoothing method adopted initially by the fund and now mandated by statute serves to level the contribution and shield against annual investment volatility. 226 of 820 Mr. Martin Lyons Mr. Timothy Schoolmaster Page 2 May 14, 2014 However, it is not unnoticed that annual pension payments still exceeded the investment income during 2013 and an annual investment return of 10.45%is needed to cover the outgoing benefit expenses.The Trustees should be advised that this remains a potentially dangerous situation regarding the fund.Clearly municipal contributions will remain at current levels until the fund can annually increase its investment return. We ask that you review the section entitled “Actuarial experience since the last actuarial valuation” beginning on page 3 for a further explanation of what has occurred since the last ac tuarial valuation. Final thoughts on Actuarial Funding There remains a philosophical divide in the actuarial community concerning the proper target funding level for public plans. Is a target of 90% funding acceptable or is a 100% funding target prefera ble or required for a sound pension program? In either case one must always kee p in mind that actuarial calculations are estimates and not guarantees of future solvency.In my opinion, there is no one answer to the question of proper funding target. It i s more a matter of comfort among the parties involved and the statutory requirements which set a base level. Funding is a team approach requiring full participation from all members --the municipalities which sponsor the program, the Boards which administer the programs, the investment professionals who advise and monitor the progress of the programs and the actuaries who set a funding pathway to success.Since the recommended contribution this year has dropped from the recommended contribution for the prior year, I feel it is advisable to consider a secondary recommended contribution which is calculated by replacing the 90% funding target with a 100% funding target.The secondary recommended contribution is $9,679,978. Please do not hesitate to contact us if you have any questions concerning our report. Sincerely, TCG PUBLIC CONSULTING, LTD. Arthur H. Tepfer, A.S.A., M.A.A.A. Consulting Actuary AHT/lf Encl. 227 of 820 CITY OF EVANSTON TABLE OF CONTENTS POLICE PENSION FUND Page SECTION I COMMENTARY Valuation Objectives 1 Results of Valuation 4 SECTION II SUPPORTING EXHIBITS Summary of Results Exhibit 1 General Valuation Results 5 Exhibit 2 Summary of Specific Valuation Results 6 Exhibit 3-A Development of Recommended Minimum City Contribution 8 Exhibit 3-A Development of Statutorily Required City Contribution 8 Exhibit 3-B Development of the Annual Required Contribution under GASB No. 25 9 Exhibit 3-B Reconciliation of the Change in the Recommended Minimum Contribution 9 Exhibit 3-C Derivation of Experience Gain or Los s and Cost Method Change 10 Exhibit 4-A Summary Of Demographic Information 11 Exhibit 4-B Age and Service Distribution 12 Exhibit 5-A Asset Information 13 Exhibit 5-B Development of Actuarial Value of Assets 14 Exhibit 5-C Analysis of Investment Return 16 Exhibit 5-D Thirty -Year Projection of Payments 17 APPENDIX 1 ACTUARIAL ASSUMPTIONS 18 APPENDIX 2 SUMMARY OF PRINCIPAL PLAN PROVISIONS 20 APPENDIX 3 GLOSSARY 22 228 of 820 CITY OF EVANSTON ACTUARIAL STATEMENT POLICE PENSION FUND TCG Public Consulting, Ltd. is affiliated with Tepfer Consulting Group, Ltd. ACTUARIAL STATEMENT Tepfer Consulting Group, Ltd. was retained by the City of Evanston and the City of Evanston Police Pension Fund to perform an independent actuarial valuation for the Police Pension Fund. This valuation is permitted under 40 ILCS 5/22, Section 503.2. The actuarial valuation was performed for the year ended December 31, 2014 and indicates a statutorily required contribution in accordance with 40 ILCS 5/3, Section 125 of $6,166,162 or 42.39%of member payroll, a recommended minimum contribution of $8,257,475 or 56.76%of payroll, and an Annual Required Contribution in accordance with paragraph 36f of Statement No. 25 of the Governmental Accounting Standards Board of $8,213,172 or 56.46%of payroll.These contributions are net of contributions made by active member police officers during the fiscal year. The results shown in this report have been calculated under the supervision of a qualified Actuary as defined in appropriate State statutes. All results are based upon demographic data submitted by the Police Pension Fund, financial data submitted by the Police Pension Fund, applications of actuarial assumptions, and generally ac cepted actuarial methods. In our opinion, all calculations and procedures are in conformity with generally accepted actuarial principles and practices; and the results presented comply with the requirements of the applicable State statute, Actuarial Standards Board, or Statements of Governmental Accounting Standards, as applicable. In our opinion, the actuarial assumptions used are reasonable, taking into account the experience of the plan and future expectations, and represent a reasonable and adequate approach to the financing of the retirement program . The costs, actuarial liabilities and other information presented in this report, in our opinion, fully and fairly disclose the actuarial position of the plan. I, Arthur H. Tepfer, am an Enrolled Actuary in good standing under the Employee Retirement Income Security Act of 1974. I am a member of the American Academy of Actuaries and I meet the Qualification Standards of the American Academy of Actuaries to render the actuarial opinion contained herein. I certify that the results presented in this report are accurate and correct to the best of my knowledge. TCG PUBLIC CONSULTING, LTD. _____________________________ Arthur H. Tepfer, A.S.A., M.A.A.A. Enrolled Actuary #14-02352 May 14, 2014 229 of 820 CITY OF EVANSTON COMMENTARY POLICE PENSION FUND 1 VALUATION OBJECTIVES The City of Evanston Police Pension Fund provides benefits to members when they retire, die, become disabled or terminate employment.For plans providing these types of benefits, an appropriate budgeting pattern must be established to enable appropriate funds to be accumulated to meet all payments when due. The actual cost of the plan can best be expressed in the following simplistic manner: ACTUAL COST EQUALS Benefits Paid Plus Expenses Paid Less Investment Income Earned If the actual cost is incurred on a "pay as you go" basis, then the future generations of members will be paying for the bene fits of current plan participants. Proper financial planning calls for budgeting for the actual cost of the plan over the working lifetime of current plan membership in order to establish an equitable allocation. An actuarial valuation is the procedure u sed to determine an appropriate amount to be contributed to the pension plan each year in order to attain this equity. An actuarial valuation is an estimate at a particular point in time of the assumed incidence of the future benefit costs. Since the total actual cost of the plan is essentially unknown, pre-funding (budgeting for future benefit costs) requires certain assumptions about future events. Assumptions are made for such things as salary increases, terminations of participants, disablement of participants, death of participants and anticipated investment earnings. These assumptions, although not affecting the actual costs of the plan, will affect the incidence of calculated future costs. For proper funding, it is required that the Actuary select assumptions whic h are appropriate in light of the economic, demographic, and legislative environment as they relate to the pension program. The assumptions we have made concerning these future events are described more fully in Appendix 2 of this report. Based on these assumptions, a projection of future benefits was made and a current contribution level sufficient to provide the anticipated benefit payments was determined through the use of an actuarial cost method. Selection of the Actuarial Cost Method An actuarial cost method, sometimes called a “funding method”, therefore, is essentially an approach to budgeting for the calculated future costs. There are many actuarial cost methods which are available to the actuary and each method operates differently. However, all funding methods accomplish the same objective —to assign to each fiscal year of the employer the portion assumed to have accrued in that year. The portion of the actuarial value of benefits assigned to a particular year i n respect of an individual participant or the fund as a whole is called the normal cost.All funding methods are described by how the normal cost is calculated. The actuarial cost method prescribed by the State statutes to determine the statutorily minimum required contribution for periods on or after January 1, 2011 is the Projected Unit Credit Cost Method. Under this actuarial cost method, the ongoing cost expressed as a percentage of total payroll will increase. In this method, the normal cost is determined by first calculating the projected dollar amount of each participant’s accumulated benefit under the plan as of both the first day of the fiscal year and as of the last day of the fiscal year and then determining the difference between these two amounts. The second step in deriving the normal cost for a given participant is to multiply the dollar amount of this difference by the actuarial present value of $1 of benefit. The actuarial cost method selected by our firm to determine the recommended plan contribution is the Entry Age Normal Cost Method. Under this actuarial cost method, ideally, the ongoing cost expressed as a percentage of total payroll should remain fairly stable. In this method, the normal cost is determined by assuming each participant covered by the plan entered the plan under the same conditions that will apply to future plan entrants. The annual normal cost assigned to each year of an employee's career is calculated as a level percentage of the employees assumed earnings each year. These normal costs accumulate to the present value of the employee's benefit at retirement age. 230 of 820 CITY OF EVANSTON COMMENTARY POLICE PENSION FUND 2 VALUATION OBJECTIVES (Continued) Under both the Entry Age Normal Cost Method and the Projected Unit Credit Cost Method, the total funding of projected benefit costs is allocated between an unfunded liability, representing past benefit history, and future normal costs. This allocation is based on the assumption that the municipality will pay the normal cost for each plan year on a regular basis.It should be noted that although the term “unfunded liability” is applied to both funding methods, the resulting amount is different because of the method of calculation.Another feature of these methods is that only the unfunded liability is affected by the experience of the plan, and,therefore,any adjustments are made only in the future amortization payments. In addition to the methodology changes described above,P.A.96-1495 also addressed the valuation of pension fund assets—the second component in the determination of the unfunded lia bility. The statute now provides that the actuarial value of a pension fund’s assets be set equal to the market value of the assets on March 30, 2011 and that, in determining the actuarial value of assets after that date, any actuarial gains or losses fro m investment returns incurred in a fiscal year be recognized in equal amounts over the 5-year period following that fiscal year. The actuarial valuation process is usually repeated each year and is to a certain extent self -correcting. As part of these actuarial cost methods, any deviation of actual experience from the chosen actuarial assumptions will be reflected in future contributions. A complete description of these actuarial cost methods is explained in Appendix 4 of this report. Despite the statutory language which requires an application of the Projected Unit Credit method, we feel that funding under this method as a level percentage of payroll severely undermines the benefit security of the retirement system and transfers the payment for currently earned pensions to future generations of taxpayers. For these reasons, our valuation report also presents a recommended minimum contribution that will operate to maintain the fundamental fiscal soundness of the retirement program, although a statutorily re quired contribution has also been calculated. The calculation of the recommended minimum contribution is based upon an amortization payment of 90% of any unfunded accrued liabilities as a level dollar amount over 30 years from January 1, 2011, the effecti ve date of P.A. 96-1495. The calculation of the statutorily required contribution is based upon an amortization payment of 90% of any unfunded accrued liabilities as a “level percentage of payroll”over 30 years from January 1, 2011, the effective date of P.A.96-1495. Although, I do not agree with the statutorily required level percentage of payroll methodology of determining the amortizatio n of the unfunded accrued liability, I would be remiss if I did not advise my funds as to a “statutorily” acceptable calculation under the State law. Effective for periods beginning after June 15, 1996, the Governmental Accounting Standards Board has issued Statement No. 25 “Financial Reporting for Defined Benefit Pension Plans and Note Disclosures for Defined Contribut ion Plans”. This Statement establishes a financial reporting framework for defined benefit pension plans that distinguishes between two categories of information: (a) current financial information about plan assets and financial activities and (b) actuari ally determined information, from a long -term perspective, about the funded status of the plan and the progress being made in accumulating sufficient assets to pay benefits when due. The calculation of the Annual Required Contribution (ARC) is described in paragraph 36f of the Statement and is based upon an amortization payment of any unfunded accrued liabilities as either a level dollar amount or a level percentage of total payroll over a maximum of 40 years from the effective date of the Statement. Any significant increase in the total unfunded actuarial liability resulting from a change in actuarial methodology should be amortized over a period not less than 10 years. Approach to Setting Actuarial Assumptions In February, 2014, the Society of Actuaries released a “Report of the Blue Ribbon Panel on Public Pension Plan Funding” which focuses on the development of recommendation for strengthening public plan funding. Some of the recommendations are as follows: Adequacy:Funding entities and plan trustees should strive to fund 100% of the obligation for benefits using assumptions that are estimated to be realizable 50% of the time. Intergenerational Equity:Fully funding pension benefits over the average future service period of employee reasonably aligns the cost of the benefits of the public services with the taxpayers who benefit from those services. Cost Stability and Predictability :Level costs over an intermediate period is often at odds with the goals of adequacy and intergenerational equity. Funding by allocating a significant portion to higher -risk,more volatile assets will tend to undermine the goal of cost stability. Adequacy and intergenerational equity should take precedence over the goal of cost stability and predictability. 231 of 820 CITY OF EVANSTON COMMENTARY POLICE PENSION FUND 3 VALUATION OBJECTIVES (Continued) Regarding the choice of interest rate, the following is helpful: According to the report, public retirement systems should use a forward-looking rate to discount pension liabilities rather than actual plan returns. The new rate would replace the actual long-term rate of return on plan assets generally used now to discount liabiliti es and set contribution levels The panel rejected use of a risk-free rate —or rates on the Treasury yield curve —to discount liabilities despite the basis in economic theory to balance generational risks,instead “Plans should be using rates of return that they believe can be achieved over the next 20 -to 30-year period with a 50% probability,” the report said. “The panel does not believe the rate should be aggressively conservative, as doing so may lead to a surplus.” When making assumptions, “it is important to consider the extent to which future economic and market conditions may differ from those of today or of the past,”…noting that “the long-term secular decline in interest rates … strongly suggests that the robust fixed - income performance of the past is not likely to be repeated in the future.” Actuarial experience since the last actuarial valuation As part of the actuarial valuation process, it is helpful to examine the actual experience of the fund as compared to the experience that is expected by the actuarial assumptions. The measurement of any deviations of actual to expected experience is commonly referred to as a “Gain and Loss Analysis”.In performing this analysis, the actuary analyzes each actuarial assumption used in the valuation process. It is highly unlikely that actual experience will follow expected experi ence on a year-by-year basis. It is hoped that over the long term, if the actuarial assumptions are “reasonable”, the total gains and losses will offset each other. A “gain and loss analysis’ is a useful tool to examine whether the actuarial assumptions used to determine the municipal tax levy are suitable. Care must be taken in placing too much credibility in a short-term analysis as the assumptions are more appropriately measured over the long term. Nonetheless, an annual evaluation of the actuarial assumptions will assist in identifying trends that, if unnoticed, can lead to inappropriate conclusions. When these trends are recognized, it is the actuary’s responsibility to modify one or more of the assumptions to better anticipate future experience. “Some assumptions are easier to measure than others. In small plans, cred ible analysis can generally be made regarding the economic (financial) assumptions. These primarily include investment and salary increase assumptions. Unfortunately, it is often impossible to establish credible long term analysis of demographic assumptio ns (rates of termination, disability, retirement and mortality). Therefore, in choosing demographic assumptions, the actuary generally relies upon standardized tabular assumptions modified only by fund -specific characteristics. The actuarial gain and loss analysis for the current year is presented in Exhibit 3 -C and 3-D of the report. Exhibit 3-C shows the impact of the actuarial gains or losses on the recommended minimum contribution through a reconciliation of this contribution from the end of the pri or valuation year to the end of the current valuation year. Exhibit 3 -D derives the actuarial gain or loss in total as well as separating the individual financial and demographic components. The overall experience gain (loss) for the year was $1,129,280 or 0.65%of the accrued liability at the beginning of the plan year. The dollar amount for the plan’s current recommended minimum contribution is 98.79%of the prior year’s contribution. When measured as a percentage of payroll, the contribution level has changed from 58.78%to 56.76%. Thirty-year Projection of Liabilities The final section of our report illustrates projected payments from the Trust Fund for a 30 -year period commencing with the valuation date. These projections are based upon the actuarial assumptions selected for the fund concerning death, disabilit y and retirement actually occurring. Care should be taken in interpreting or relying on these results --particularly for Funds with fewer than 200 participants. The credibility of this type of projection is rarely realized beyond 10 years. Exhibit 5D pres ents this projection. 232 of 820 CITY OF EVANSTON COMMENTARY POLICE PENSION FUND LV 4 RESULTS OF VALUATION The following exhibits present the results of our actuarial valuation of the City of Evanston Police Pension Fund for the fiscal year January 1, 2014 through December 31, 2014. Exhibit 1 indicates that the recommended minimum contribution, calculated using the Entry Age Normal Cost method (EANC), from the City is $8,257,475 or 56.76%of total participating payroll.Under the Entry Age Normal actuarial cost method selected, this percentage of payroll should remain reasonably level over the lifetime of the plan . Exhibit 1 also indicates that the statutory minimum contribution, calculated using the Projected Unit Credit method (PUC), from the City is $6,166,162 or 42.39%of total participating payroll.Under the Projected Unit Credit actuarial cost method selected, this percentage of payroll should increase over the lifetime of the plan . Exhibits 2 and 3 provide specific information used to develop the recommended minimum and statutorily required City contribution and GASB Annual Required Contribution (ARC)..The Annual Required Contribution as of January 1, 2014 has been determined under the Governmental Accountin g Standards Board Statement No. 25 and is required disclosure for the fiscal year ending December 31, 2014. The Entry Age Normal Cost and the Actuarial Accrued Liability were determined using the Entry Age Normal Cost Actuarial Cost Method. The Entry Age Normal Cost has been determined as a level percentage of projected payroll of the active members of the group. The amortization method for the Unfunded Actuarial Accrued Liability is determined as a level percentage of payroll amount over a closed Amortization Period as permitted in Governmental Accounting Standards Board Statement No. 25. Contribution amounts presented in this report have not been adjusted for interest to the date of payment.All values were determined on the basis of the actuarial ass umptions and methods as more fully described in Appendix1 of this report. Exhibit 4 presents a brief description of the demographic characteristics of the current member group. Exhibit 5 shows information relating to the pension assets. 233 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 1 5 GENERAL VALUATION RESULTS FOR FISCAL YEAR JANUARY 1, 2014 THROUGH DECEMBER 31, 2014 Recommended Minimum Contribution 1.Entry Age Normal Cost:$3,690,672 2.Unfunded Actuarial Accrued Liability (or Surplus):87,474,955 3.Actuarial Value of Assets:87,135,559 4.Annual Salaries of Active Police Officers:13,987,391 5.Recommended Minimum Contribution from the City:8,257,475 Contribution Percentage:56.76%* Statutory Minimum Contribution 1.Projected Unit Credit Normal Cost:$3,915,386 2.Unfunded Actuarial Accrued Liability (or Surplus):78,592,546 3.Actuarial Value of Assets:87,135,559 4.Annual Salaries of Active Police Officers:13,987,391 5.Statutory Minimum Contribution from the City:6,166,162 Contribution Percentage:42.39%* *Projected for the fiscal year ending December 31, 2014. 234 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 2 6 SUMMARY OF SPECIFIC VALUATION RESULTS Actuarial Present Value of Projected Entry Age Projected Unit Credit Number Benefits Normal Cost Normal Cost 1.Active Police Officers:165 Retirement Pension:$78,436,907 $2,635,655 $2,912,898 Survivors Pension:2,763,928 148,452 151,462 Disability Pension:10,900,153 675,742 653,240 Withdrawal Pension:2,803,755 230,823 197,786 _______________________________ TOTAL . . . . . . .165 $94,904,743 $3,690,672 $3,915,386 2.Inactive Police Officers and Survivors: Normal Retirees:128 $99,614,502 Widows (Survivors):28 6,292,441 Children (Survivors):0 0 Disabled Retirees:15 8,935,519 Deferred Vested:6 1,211,299 Terminated/Separated:8 40,784 ___________ TOTAL . . . . . . .185 $116,094,545 235 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 2 7 SUMMARY OF SPECIFIC VALUATION RESULTS (Continued) Entry Age Normal (EAN)Projected Unit Credit (PUC) 3.Total Actuarial Present Value of Projected Benefits:$210,999,288 N/A 4.Actuarial Present Value of Future Normal Costs:36,388,774 N/A 5.Actuarial Accrued Liability: [(3)-(4)]174,610,514 165,728,105 6.Actuarial Value of Assets:87,135,559 87,135,559 7.Unfunded Actuarial Accrued Liability (or Surplus)[(5)-(6)]87,474,955 78,592,546 8.Funded Ratio Percentage: [(6)÷ (5)] x 100 49.90%52.58% HISTORY OF FUNDED PERCENTAGES For the Year EAN EAN PUC PUC beginning January 1 Valuation Assets Accrued Liabilities Funded Percentage Accrued Liabilities Funded Percentage 2014 $87,135,559 $174,610,514 49.90%$165,728,105 52.58% 2013 80,127,621 169,353,377 47.31 160,799,924 49.83 2012 72,266,706 158,457,577 45.61 150,604,357 47.98 2011*71,347,257 156,201,256 45.68 148,719,446 47.97 2010*68,998,555 166,228,478 41.51 N/A N/A 2009*66,514,296 154,971,310 42.92 N/A N/A 2008*64,355,691 145,458,945 44.24 N/A N/A *Fiscal year beginning March 1 236 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 3-A 8 DEVELOPMENT OF RECOMMENDED MINIMUM CITY CONTRIBUTION Fiscal Year January 1, 2014 through December 31, 2014 1.Entry Age Normal Cost:$3,690,672 2.Recommended Minimum Payment to Amortize 90 % of the Entry Age Normal Unfunded Accrued Liability as a level dollar amount over 26.99795 Years from January 1, 2014:5,343,169 3.Interest on (1) and (2):609,784 4.Credit for Surplus:0 5.Total Recommended Minimum Contribution for Fiscal Year 2014: [(1) + (2) + (3) + (4)], but not less than Statutorily Required 9,643,625 6.Active Member Contributions (9.91% of Salaries):1,386,150 7.Net Recommended Minimum City Contribution: [(5)-(6)]8,257,475 DEVELOPMENT OF STATUTORILY REQUIRED CITY CONTRIBUTION (NOTE THAT THIS CONTRIBUTION CALCULATION IS NOT RECOMMENDED) Fiscal Year January 1, 2014 through December 31, 2014 1.Projected Unit Credit Normal Cost:$3,915,386 2.Minimum Payment to Amortize 90% of the Projected Unit Credit Unfunded Accrued Liability as a level percentage of payroll over 26.99795 Years from January 1, 2014:3,159,379 3.Interest on (1) and (2):477,547 4.Credit for Surplus:0 5.Total Statutorily Required Contribution for Fiscal Year 2014: [(1) + (2) + (3) + (4)]7,552,312 6.Active Member Contributions (9.91% of Salaries):1,386,150 7.Net Statutorily Required City Contribution: [(5)-(6)]6,166,162 237 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 3-B 9 GASB STATEMENT NO. 25 DISCLOSURE INFORMATION DEVELOPMENT OF THE ANNUAL REQUIRED CONTRIBUTION OF THE MUNICIPALITY Fiscal Year January 1, 2014 through December 31, 2014 1.Entry Age Normal Cost $3,690,672 2.Actuarial Accrued Liability 174,610,514 3.Actuarial Value of Assets 85,553,862 4.Unfunded Actuarial Accrued Liability 89,056,652 5.Payment to Amortize Unfunded Actuarial Accrued Liability Over 40 Years from Effective Date of Application of GASB 25 (19 years remaining)5,908,650 6.Total Annual Required Contribution for Fiscal Year December 31, 2014: [(1) + (5)]9,599,322 7.Active Member Contributions (9.91% of Salaries):1,386,150 8.Annual Required Contribution (ARC) payable at the beginning of the current fiscal year: [(6)-(7)]8,213,172 RECONCILIATION OF THE CHANGE IN THE RECOMMENDED MINIMUM CITY CONTRIBUTION 1.Recommended Minimum Contribution for Year ending 12/31/2013:$8,358,924 2.Increase in Normal Cost and Amortization Payment due to anticipated pay changes:374,886 3.Increase/(Decrease) in Normal Cost resulting from actual pay changes:(28,299) 4.Effect of Asset Smoothing:193,340 5.Increase/(Decrease) resulting from changes in assumptions:0 6.Increase/(Decrease) resulting from other demographic and financial sources (retirements, deaths, new entrants, salary changes, etc.):(641,376) 7.Recommended Minimum Contribution for Year ending December 31, 2014:$8,257,475 238 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 3-C 10 DERIVATION OF EXPERIENCE GAIN(LOSS) AND COST METHOD CHANGE AS OF JANUARY 1, 2014 1.EANC Unfunded Actuarial Accrued Liability at 1/1/2013:$89,225,756 2.Entry Age Normal Cost Due at 1/1/2013:3,648,185 3.Interest on (1) and (2) to January 1, 2014 (at 6.75%per year):6,268,991 4.Contributions made for the prior year with interest to January 1, 2014:10,538,697 5.Expected EANC Unfunded Actuarial Accrued Liability at January 1, 2014 Before Assumption Changes [(1) + (2) + (3)-(4)]:88,604,235 6.Change in EANC Unfunded Actuarial Accrued Liability due to Assumptions Change at January 1, 2014:0 7.Expected EANC Unfunded Actuarial Accrued Liability at January 1, 2014 [(5) + (6)]:88,604,235 8.Actual EANC Unfunded Actuarial Accrued Liability at January 1, 2014:87,474,955 9.Gain (Loss) for the prior Plan Year [(7)–(8)]:$1,129,280 The experience gain (loss) reported above is the net result of the following: 1.FINANCIAL SOURCES a)Investment experience (based upon market value of assets):$4,195,519 b)Contribution experience:498,367 c)Benefit Payments experience:229,154 d)Salary increases (greater)/lower than expected:(61,008) Total from Financial Sources:4,862,032 2.DEMOGRAPHIC SOURCES Mortality, retirement, disability, termination, etc.:(567,507) 3.ACTUARIAL ADJUSTMENTS Market value adjustment for asset smoothing, including expenses (3,165,245) 4.GAIN (LOSS) ALL SOURCES Total Gain (Loss) for the prior Plan Year [(1) + (2) + (3)]$1,129,280 239 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 4-A 11 SUMMARY OF DEMOGRAPHIC INFORMATION AS OF JANUARY 1, 2014 Projected Annual Salaries Number (Fiscal Year 2014) Active Police Officers:165 $13,987,391 Total Number Monthly Benefits Normal Retirees:128 $655,827 Survivors (Widows):28 73,985 Survivors (Children):0 0 Disabled Retirees:15 48,833 Deferred Vested:6 0 Terminated/Separated:8 40,784 * *Return of Contributions The actuarial valuation was performed as of January 1, 2014 to determine contribution requirements for fiscal year 2014. 240 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 4-B 12 AGE AND SERVICE DISTRIBUTION Attained Age COMPLETED YEARS OF SERVICE Average Salaries 0-1 2-4 5-9 10-14 15-19 20-24 25-29 30-34 35-39 40+Total 15-19 0 - 20-24 1 1 67,812 25-29 6 14 5 25 70,245 30-34 1 18 19 1 39 78,806 35-39 1 4 14 12 31 82,594 40-44 1 6 12 4 23 88,082 45-49 1 6 3 10 20 98,877 50-54 1 11 3 15 96,233 55-59 1 1 2 1 2 7 101,802 60-64 1 1 1 1 4 92,502 65+0 - TOTAL 8 38 46 32 11 22 6 1 1 0 165 84,772 Age =38.69 Years Service =10.96 Years 241 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 5-A 13 ASSET INFORMATION Cash, Money Market,IL Funds $3,123,126 Certificates of Deposit 0 State, Local and Corporate Obligations 0 U.S. Government and Agency Obligations 25,168,929 Insurance Company Contracts 0 Pooled Investment Accounts 0 Mutual Funds & Corporate Bonds 44,504,231 Common & Preferred Stocks 16,385,160 Taxes Receivable 0 Accrued Interest 410,188 Other Receivables 1,171,509 Net Liabilities 0 __________ Net Present Assets at Market Value $90,763,143 The chart on the following page shows the percentage of invested assets. 242 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 5-B 14 DEVELOPMENT OF ACTUARIAL VALUE OF ASSETS 1.Market Value of Assets,January 1, 2013**$80,589,961 2.Actual Income and Disbursements in prior year weighted for timing Weight for Weighted Item Amount Timing Amount Contributions Received During 2012-2013 10,222,440 50.00%5,111,220 Miscellaneous Revenue 0 50.00%0 Benefit Payments and Expenses Made During 2012-2013 9,702,159 (50.00)%(4,851,080) Total 260,141 3.Market Value of assets adjusted for actual income disbursements [(1) + 2(d)]80,850,102 4.Assumed rate of return on plan assets for the year 6.75% 5.Expected return on assets [(3) x (4)]5,457,382 6.Market Value of Assets,January 1, 2013 80,589,961 7.Income (less investment income) for prior year 10,222,440 8.Disbursements paid in prior year 9,702,159 9.Market Value of Assets,January 1, 2014 $90,763,143 10.Actual Return [(9) + (8)–(7)–(6)]9,652,901 11.Investment Gain/(Loss) for Prior Year [(10)–(5)]4,195,519 243 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 5-B 15 DEVELOPMENT OF ACTUARIAL VALUE OF ASSETS (Continued) 12.Market Value of Assets,January 1, 2014:$90,763,143 13.Deferred investment gains and (losses) for last 4 years: Percent Deferred Plan Year Beginning Gain/(Loss)Deferred Amount a)2014**$4,195,519 80%$3,356,415 b 2013 $1,803,623 60%$1,082,174 c)2012 $(3,207,261)40%$(1,282,904) d)2011 $2,359,495 20%$471,899 e)Total $5,151,376 $3,627,584 14.Actuarial value of plan assets for funding,, January 1, 2014: Item (12) less item 13(e):$87,135,559 15.Amounts receivable:1,581,697 16.Actuarial value of plan assets for GASB reporting January 1, 2014 item (14) less item (15)*:$85,553,862 Notes: * excluding taxes receivable * *The calculated value is determined by adjusting the market value of assets to reflect investment gains and losses (the difference between the actual investment return and the expected investment return) during each of the last five years at the rate of 20% per year. 244 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 5-C 16 ANALYSIS OF INVESTMENT RETURN Fiscal Year Annual Rate Ending December 31 of Return 2013 11.66% 2012 9.15 2011 1.11 2011*10.24 2010*17.26 2009*-11.17 2008*3.18 Composite 2007-2013 5.70% 2009-2013 7.91% *Fiscal Year ending March 31 245 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 5-D THIRTY -YEAR PROJECTION OF PAYMENTS --------------------------Payouts from Active Group Upon------------------------------------------------------------Payouts from---------------------Total -------------------Termination---------------Death Retirement Disability Retired Group Deferred Pensioners Year Lump Sum Deferred Pension 17 2014 37,448 0 42,516 359,467 49,433 9,343,753 71,927 9,904,544 2015 35,899 0 55,569 680,974 98,456 9,251,452 31,783 10,154,133 2016 25,512 0 57,766 946,647 148,600 9,143,026 32,397 10,353,948 2017 23,669 0 73,909 1,232,129 199,625 9,035,387 32,979 10,597,698 2018 17,597 0 89,844 1,609,242 252,216 8,913,083 33,520 10,915,502 2019 8,879 0 106,056 1,886,943 305,760 8,787,427 56,937 11,152,002 2020 5,430 0 122,542 2,186,856 362,574 8,634,883 57,867 11,370,152 2021 0 0 139,108 2,501,582 420,048 8,489,615 58,698 11,609,051 2022 0 0 156,034 2,815,361 479,246 8,304,601 83,146 11,838,388 2023 0 0 171,998 3,170,947 536,848 8,117,170 115,216 12,112,179 2024 0 0 189,076 3,515,812 594,922 7,894,303 116,840 12,310,953 2025 0 0 204,797 3,852,679 652,067 7,650,476 118,283 12,478,302 2026 0 0 222,257 4,355,384 713,173 7,401,365 119,493 12,811,672 2027 0 0 237,162 4,798,251 775,464 7,116,653 138,081 13,065,611 2028 0 0 253,454 5,306,012 844,242 6,811,238 139,139 13,354,085 2029 0 0 266,792 5,739,410 905,055 6,506,916 139,868 13,558,041 2030 0 0 280,917 6,326,681 971,621 6,163,690 140,201 13,883,110 2031 0 0 291,175 6,973,071 1,030,856 5,803,652 140,130 14,238,884 2032 0 0 303,890 7,565,315 1,084,413 5,429,456 139,625 14,522,699 2033 0 0 311,337 8,114,037 1,133,980 5,072,783 138,649 14,770,786 2034 0 0 321,504 8,724,871 1,190,012 4,681,139 137,139 15,054,665 2035 0 0 325,749 9,254,879 1,228,608 4,286,269 135,082 15,230,587 2036 0 0 333,284 9,779,378 1,282,195 3,892,272 157,370 15,444,499 2037 0 0 335,061 10,232,315 1,317,935 3,503,872 154,615 15,543,798 2038 0 0 339,036 10,637,733 1,363,665 3,125,973 151,215 15,617,622 2039 0 0 338,580 11,011,748 1,383,796 2,763,050 147,178 15,644,352 2040 0 0 339,578 11,295,132 1,426,067 2,419,104 142,521 15,622,402 2041 0 0 334,965 11,519,937 1,460,122 2,097,852 137,264 15,550,140 2042 0 0 332,719 11,686,049 1,486,057 1,802,007 131,462 15,438,294 2043 0 0 326,693 11,802,812 1,501,462 1,533,427 125,144 15,289,538 246 of 820 CITY OF EVANSTON APPENDIX 1 POLICE PENSION FUND 18 ACTUARIAL ASSUMPTIONS (Economic) Investment Return 6.75%per annum, compounded annually (net of expenses). Salary Increases Representative values of assumed salary increases are as follows: Age Increase % 25 4.8611 30 2.9848 35 2.0341 40 1.5239 45 1.3083 50 1.1846 55 1.1220 An additional inflation allowance of 2.50%per year is added to the above. Payroll Growth It was assumed that payroll will grow 4.00%per year. Cost of Living Adjustments It was assumed that the Consumer Price Index –Urban (CPI-U) would increase 2.50%per year Actuarial Asset Basis The actuarial value of assets recognizes future gains and losses based on a 5-year smoothed market method as prescribed by Statute In a 5-year smoothed market method, the current market value of assets is reduced (increased) for the current year and each of three succeeding years, by a portion of the gain/(loss) in market value during the prior year. Such gain/(loss) is determined as the excess/(deficit) of the current market value of assets over the market value of assets as of the prior year, increased to reflect interest at the actuarial rate and adjusted to reflect contributions and benefit payments during the prior year. The portion of such gain/(loss) by which the current market value of assets is reduced (increased) shall be 80% in the current year, 60% in the first succeeding year,40% in the second succeeding year and 20% in the third succeeding year. Additionally, in accordance with government accounting standards, the actuarial value of assets is adjusted to remove any contributions receivable on the reporting date. Expenses None assumed. 247 of 820 CITY OF EVANSTON APPENDIX 1 POLICE PENSION FUND 19 (Demographic) Mortality Active Lives RP-2000 Combined Healthy Mortality Table (male) with blue collar adjustment and with a 200% load for participants under age 50 and 125% for participants age 50 and over. Five percent (5%) of deaths amongst active police officers are assumed to be in the performance of their duty. Non-Active Lives RP-2000 Combined Healthy Mortality Table (male) with blue collar adjustment and with a 200% load for participants under age 50 and 125% for participants age 50 and over. Termination Illustrative rates of withdrawal from the plan for reasons other than death or disability are as follows: Rate of Age Withdrawal 25 .0734 30 .0416 35 .0223 40 .0119 45 .0102 It is assumed that terminated police officers will not be rehired. Disability Rates Incidence of disability amongst police officers eligible for disability benefits: Age Rate 25 .0013 30 .0026 35 .0044 40 .0071 45 .0108 50 .0159 15% of disabilities amongst active police officers are assumed to be in the performance of their duty. Retirement Rates Retirements are assumed to occur between the ages of 50 and 69 in accordance with the following table: Rate of Rate of Age Retirement Age Retirement 50 .36 60 .22 51 .22 61 .30 52 .18 62 .39 53 .19 63 .48 54 .19 64 .57 55 .20 65 .65 56 .20 66 .74 57 .20 67 .83 58 .21 68 .91 59 .21 69 1.00 (Additional) Marital Status 85% of police officers are assumed to be married. Spouse's Age Wives are assumed to be 3 years younger than their husbands. Actuarial Cost Method: Projected Unit Credit for statutory minimum Entry Age Normal for recommended and GASB reporting 248 of 820 CITY OF EVANSTON APPENDIX 2 POLICE PENSION FUND 20 SUMMARY OF PRINCIPAL PLAN PROVISIONS Definitions Tier 1 –For Police Officers first entering Article 3 prior to January 1, 2011 Tier 2 –For Police Officers first entering Article 3 after December 31, 2010 Police Officer (3-106): Any person appointed to the police force and sworn and commissioned to perform police duties. Persons excluded from Fund (3-109): Part-time officers, special police officer, night watchmen, traffic guards, clerks and civilian employees of the department. Also, police officers who fail to pay the required fund contributions or who elect the Self-Managed Plan option. Creditable Service (3-110): Time served by a police officer, excluding furloughs in excess of 30 days, but including leaves of absences for illness or accident and periods of disability where no disability pension payments have been received and also including up to 3 years during which disability payments have been received provided contributions are made. Pension (3-111) Normal Pension Age Tier 1 -Age 50 with 20 or more years of creditable service. Tier 2 -Age 55 with 10 or more years of creditable service. Normal Pension Amount Tier 1 -50% of the greater of the annual salary held in the year preceding retirement or the annual salary held on the last day of service, plus 2½% of such annual salary for service from 20 to 30 year (maximum 25%)]. Tier 2 -2½% of Final Average salary for each year of service. Final Average Salary is the highest salary based on the highest consecutive 96 months of the final 120 month s of service Early Retirement at age 50 with 10 or more years of service but with a penalty of ½% for each month prior to age 55. Annual Salary capped at $106,800 increased yearly by the lesser of ½ of the Consumer Price Index -Urban (CPI-U) or 3%.Salary for valuations beginning in 2014 is $110,631.26. Minimum Monthly Benefit: $1,000 Maximum Benefit Percentage: 75% of salary Termination Retirement Pension Date Separation of service after completion of between 8 and 20 years of creditable service . Termination Pension Amount Commencing at age 60, 2½% of annual salary held in the year preceding termination times years of creditable service or refund of contributions, or for persons terminating on or after July 1, 1987, 2½% of annual salary held on the last day of service times years of credible service, whichever is greater. Pension Increase Non-Disabled Tier 1 -3% increase of the original pension amount after attainment of age 55 for each year elapsed since retirement, followed by an additiona l 3% of the original pension amount on each January 1 thereafter. Effective July 1, 1993, 3% of the amount of pension payable at the time of the increase including increases previously granted, rather than 3% of the originally granted pension amount. 249 of 820 CITY OF EVANSTON APPENDIX 2 POLICE PENSION FUND 21 SUMMARY OF PRINCIPAL PLAN PROVISIONS (Continued) Tier 2 -The lesser of ½ of the Consumer Price Index-Urban (CPI-U) or 3% increase of the original pension amount after attainment of age 60, followed by an additional 3% of the original pension amount on each January 1 thereafter. Disabled 3% increase of the original pension amount after attainment of age 60 for each year he or she received pension payments, followed by an additional 3% of the original pension amount in each January 1 thereafter. Pension to Survivors (3-112) Death of Retired Member Tier 1 -100% of pension amount to surviving spouse (or dependent children). Tier 2 –66 2/3% of pension amount to surviving spouse (or dependent children), subject to the following increase: the lesser of ½ of the Consumer Price Index-Urban (CPI-U) or 3%.increase of the original pension amount after attainment of age 60, followed by an additional 3% of the original pension amount on each January 1 thereafter. Death While in Service (Not in line of duty) With 20 years of creditable service, the pension amount earned as of the date of death. With between 10 and 20 years of creditable service, 50% of the salary attached to the rank for the year prior to the date of death. Death in Line of Duty 100% of the salary attached to the rank for the last day of service year prior to date of death. Minimum Survivor Pension $1,000 per month to all surviving spouses. Disability Pension -Line of Duty (3-114.1) Eligibility Suspension or retirement from police service due to sickness, accident or injury while on duty. Pension Greater of 65% of salary attached to rank at date of suspension or retirement and the retirement pension available. Minimum $1,000 per month. Disability Pension -Not on Duty (3-114.2) Eligibility Suspension or retirement from police service for any cause other than while on duty. Pension 50% of salary attached to rank at date of suspension or retirement. Minimum $1,000 per month. Other Provisions Marriage After Retirement (3-120) No surviving spouse benefit available. Refund (3-124) At death prior to completion of 10 years of service, contributions are returned without interest to widow. At termination with less than 20 years of service, contributions are refunded upon request. Contributions by Police Officers (3-125.1) Beginning January 1, 2001, 9.91% of salary including longevity, but excluding overtime pay, holiday pay, bonus pay, merit pay or other cash benefit. 250 of 820 CITY OF EVANSTON APPENDIX 3 POLICE PENSION FUND 22 GLOSSARY Actuarial Accrued Liability See Entry Age Normal Cost Method and Projected Unit Credit Cost Method. Actuarial Assumptions The economic and demographic predictions used to estimate the present value of the plan’s future obligations. They include estimates of investment earnings, salary increases, mortality, withdrawal and other related items. The Actuarial Assumptions are used in connection with the Actuarial Cost Method to allocate plan costs over the working lifetimes of plan participants. Actuarial Cost Method The method used to allocate the projected obligations of the plan over the working lifetimes of the plan participants. Also referred to as an Actuarial Funding Method. Actuarial Funding Method See Actuarial Cost Method Actuarial Gain (Loss) The excess of the actual Unfunded Actuarial Accrued Liability over the expected Unfunded Actuarial Accrued Liability represents an Actuarial Loss.If the expected Unfunded Actuarial Accrued Liability is greater, an Actuarial Gain has occurred. Actuarial Present Value The value of an amount or series of amounts payable or receivable at various times, determined as of a given date by the application of a particular set of Actuarial Assumptions. Actuarial Value of Assets The asset value derived by using the plan’s Asset Valuation Method. Asset Valuation Method A valuation method designed to smooth random fluctuations in asset values. The objective underlying the use of an asset valuation method is to provide for the long -term stability of employer contributions. Employee Retirement Income Security Act of 1974 (ERISA) The primary federal legislative act establishing funding, participation, vesting, benefit accrual, reporting, and disclosure standards for pension and welfare plans. Entry Age Normal Cost Method One of the standard actuarial funding methods in which the Present Value of Projected Plan Benefits of each individual included in the Actuarial Valuation is allocated on a level basis over the earnings of the individual between entry age and assumed exit age(s). The portion of this Actuarial Present Value allocated to a valuation year is called the Normal Cost. The portion of this Actuarial Present Value not provided for at a valuation date by the Actuarial Present Value of future Normal Costs is called the Actuarial Accrued Liability. Normal Cost The portion of the Present Value of Projected Plan Benefits that is allocated to a particular plan year by the Actuarial Cost Method. See Entry Age Normal Cost Method for a description of the Normal Cost under the Entry Age Normal Cost Method.See Projected Unit Credit Cost Method for a description of the Normal Cost under the Projected Unit Credit Cost Method. Present Value of Future Normal Costs The present value of future normal costs determined based on the Actuarial Cost Method for the plan. Under the Entry Age Normal Cost Method, this amount is equal to the excess of the Present Value of Projected Plan Benefits over the sum of the Actuarial Value of Assets and Unfunded Actuarial Accrued Liability. Present Value of Projected Plan Benefits The present value of future plan benefits reflecting projected credited service and salaries. The present value is determined based on the plan’s actuarial assumptions. 251 of 820 CITY OF EVANSTON APPENDIX 3 POLICE PENSION FUND 23 GLOSSARY (Continued) Projected Unit Credit Cost Method One of the standard actuarial funding methods in which the Present Value of Projected Plan Benefits of each individual included in the Actuarial Valuation is allocated by a consistent formula to valuation years. The Actuarial Present Value allocated to a valuation year is called the Normal Cost. The Actuarial Present Value of benefits allocated to all periods prior to a valuation year is called the Actuarial Accrued Liability. Statement No. 25 of the Governmental Accounting Standards Board (G ASB No. 25) The accounting statement that established the standards of financial accounting and reporting for the financial statements of defined benefit pension plans. Unfunded Actuarial Accrued Liability The excess of the Actuarial Accrued Liability over the Actuarial Value of Assets. 252 of 820 NOTES 253 of 820 . CITY OF EVANSTON POLICE PENSION FUND ACTUARIAL VALUATION AS OF JANUARY 1, 2014 FOR THE FISCAL YEAR ENDING DECEMBER 31, 2014 June 10, 2014 254 of 820 *TCG Public Consulting, Ltd. is affiliated with Tepfer Consulting Group, Ltd. June 10, 2014 Mr.Martin Lyons Mr. Timothy Schoolmaster City of Evanston 2100 Ridge Avenue Evanston, IL 60201 RE:Evanston Police Pension Fund Gentlemen Enclosed is our actuarial valuation report for the Evanston Police Pension Fund for the fiscal year January 1, 2014 through December 31, 2014. The results of our valuation indicate that the recommended minimum contribution from the City for the next tax year is $8,705,207 or 59.84%of current payroll. This contribution coupled with the anticipated $1,386,150 or 9.91% of current payroll to be collected from participating police officers will be sufficient to meet the State statutory requirements described in 40 ILCS 5/3. Further information is provided within our report. Alternatively, under the current statute, our valuation results indicate the statutory minimum contribution from the City for the next tax year to be $6,507,031 or 44.73%of current payroll. With the publication of Statement No. 25 of the Governmental Accounting Standards Board, we have revised our report to include the calculation of the unadjusted Annual Required Contribution. (ARC) We have chosen to calculate this contribution as a level percentage of payroll fund ed amortization of the unfunded liability over a closed 40-year period beginning with the date of adoption of GASB 25. This amount is $8,628,870 or 59.32%of participating payroll. Factors Influencing the Choice of Actuarial Assumptions As part of the consulting process, it is our policy to talk with selected members of the Board of Trustees and the Sponsor’s representatives for the City of Evanston Police Pension Fund in order to obtain information which will enable the Actuary to properly choose the actuarial assumptions which are most appropriate for the current cost determination for the pension fund. As part of this process, statistics are compiled concerning historical investment returns, salary increases , retirement incidence and other factors which are influential in the actuarial assumption setting process. Based upon an analysis of the specifics as they relate to the City of Evanston Police Pension Fund and a general understanding of the inter-relationships of the actuarial assumptions, the Board, the Sponsor and the Actuary reach a mutual agreement as to the assumptions which will be used in the current actuarial valuation.The ultimate decision, nonetheless, remains with the actuary who must abide by his professional standards and judgment. Published statistics regarding experience for police and firefighters are available from the State of Illinois Department of Insurance. These statistics form the basis of the actuarial assumptions selected by th e State Actuary in the valuation of pension funds covered under the Downstate Pension System. We have found in our consulting, that whenever appropriate, the actuarial assumptions used by the State Actuary are relied upon as a starting point. However, in order to make the calculations more “Evanston-sensitive", the analysis of the actual historical performance is carefully examined. Experience Analysis Actuarial assumptions are not sacrosanct. In fact, it is not uncommon for actuarial assumptions to be changed to better reflect a plan’s experience and prognosis. E ach year the actuarial process examines the experience of the fund. General parameters indicate that a variance of less than 3% of the actuarial accrued liability is acceptable to assure that the assumptions used remain suitable. The measurement compares the actual unfunded liability to the expected unfunded liability. The total gain and loss developed is then analyzed by individual assumption , where available,to assure appropriateness.Based upon the results of this year’s analysis, both in aggregate and individually, we have determined that the chosen assumptions remain suitable for continued use.A single year deviation is not an automatic trigger for a change in assumptions. Instead, mu ltiple years are monitored and changes in assumptions generally occur only after trends are discovered. Nonetheless, at the request of the client, this valuation is prepared with an assumed rate of return of 6.50%. 255 of 820 Mr. Martin Lyons Mr. Timothy Schoolmaster Page 2 June 10, 2014 Approach to Setting Actuarial Assumptions (please see the new section in the report beginning on Page 2) The complete actuarial assumptions used in this valuation are contained in Appendix 1. Although specific assumptions must be used in the mathematical exercise, actuarial assumptions are better viewed as a range. Actuarial Professional Standards indicate that in the selection of economic assumptions, a “best-estimate” range should be developed. Based upon our analysis of Downstate Police and Fire Pension funds we have developed the following best estimate ranges for economic assumptions: Investment Return 6.50%-7.50% Inflation:1.50%-2.50% Compensation Scale Rates ranging from 4.86% to 1.12% varying by age, plus an inflation factor Payroll Growth 3.50%-4.50% Actuarial Professional Standards indicate that in the selection of non-economic assumptions, a reliance upon published tables and/or individual experience studies pertinent to the group are acceptable procedures. Based upon our analysis of experience for approximately 70 Downstate Police and Fire Pension funds we have developed the following general rates for non-economic assumptions: Mortality Rates (active and disabled)-Published tables loaded for public safety employees Termination rates –aged based rates ranging from 7% to 1% Disability rates -aged based rates ranging from 0.13% to 0.16% Retirement rates –aged based rates ranging from 36% to 100% At this point in time, these rates are applied to all participants without regard to tier. It is anticipated that once experience is developed, the retirement rates for tier 2 employees may be modified Demographic considerations For this valuation, it was noted that the force continues to remain stable as to its size and demographic composition. In the current valuation, it was observed that the ratio of the number of inactive participants (171, exclusive of terminated employees who are due a refund of their contributions)to the active participants (165) in the Fund is 103.6% which is above many other funds in the State.However, the average age and service of the active participating group is not unreasonable for a fund of this size.As a percentage of the total pension liabilities, the liabilities for inactive participants represent over two-thirds of the total liabilities. This is a disturbing statistic. Of further concern, is the fact that there are currently 20 police officers who are eligible to retire and 14 additional officers who will become eligible in the next 5 years. This represents about 20% of the current active group. Additionally, pension payments have been escalating. Nonetheless, absent a large growth in the active force, with proper funding, the fund’s position should become more favorable for the foreseeable future and although improving the fund is still not in a strong financial condition. As would be expected in this situation, a very large portion of the assets available for investment has been committed to provide benefits for existing pensioners and beneficiaries. Essentially then, all of the assets in the plan are already dedicated to cover the liabilities for the currently retired participants. Additionally, pension disbursements on an annual basis total approximately $9.4 million and, although improving, investment earnings are currently insufficient to provide for these payments on an ongoing basis and generally have been for the past few years. As indicated in previous years, municipal contributions and contributions by active police officers are being used to pay current expenses. These funds are generally the major source of new funds for investment purposes to accumulate reserves. Even with improved investment returns, the maturing of the employee group requires that the fund be carefully monitored during the next few years to assure that an orderly funding progress is maintained. If investment income remains insufficient to pay the existing pensioners, then municipal and participant contributions will continue to be used. Financial considerations In these uncertain times,the fund continues to experience very limited short-term investment growth. Furthermore, the fund continues to maintain less than adequate funded ratios. The fund has earned marginal rates of return over the short term. As shown in Exhibit 5-C of our report, the composite rate of return for the fund since 2007 is 5.70%., but 7.91% since 2009.The investment smoothing method adopted initially by the fund and now mandated by statute serves to level the contribution and shield against annual investment volatility. 256 of 820 Mr. Martin Lyons Mr. Timothy Schoolmaster Page 2 June 10, 2014 However, it is not unnoticed that annual pension payments still exceeded the investment income during 2013 and an annual investment return of 10.45% is needed to cover the outgoing benefit expenses.The Trustees should be advised that this remains a potentially dangerous situation regarding the fund.Clearly municipal contributions will remain at current levels until the fund can annually increase its investment return. We ask that you review the section entitled “Actuarial experience sinc e the last actuarial valuation” beginning on page 3 for a further explanation of what has occurred since the last actuarial valuation. Final thoughts on Actuarial Funding There remains a philosophical divide in the actuarial community concerning the prop er target funding level for public plans. Is a target of 90% funding acceptable or is a 100% funding target preferable or required for a sound pension program? In either case one must always keep in mind that actuarial calculations are estimates and not guarantees of future solvency. In my opinion, there is no one answer to the question of proper funding target. It is more a matter of comfort among the parties involved and the statutory requirements which set a base level. Funding is a team approach requiring full participation from all members --the municipalities which sponsor the program, the Boards which administer the programs, the investment professionals who advise and monitor the progress of the programs and the actuaries who set a funding pathway to success. Please do not hesitate to contact us if you have any questions concerning our report. Sincerely, TCG PUBLIC CONSULTING, LTD. Arthur H. Tepfer, A.S.A., M.A.A.A. Consulting Actuary AHT/lf Encl. 257 of 820 CITY OF EVANSTON TABLE OF CONTENTS POLICE PENSION FUND Page SECTION I COMMENTARY Valuation Objectives 1 Results of Valuation 4 SECTION II SUPPORTING EXHIBITS Summary of Results Exhibit 1 General Valuation Results 5 Exhibit 2 Summary of Specific Valuation Results 6 Exhibit 3-A Development of Recommended Minimum City Contribution 8 Exhibit 3-A Development of Statutorily Required City Contribution 8 Exhibit 3-B Development of the Annual Required Contribution under GASB No. 25 9 Exhibit 3-B Reconciliation of the Change in the Recommended Minimum Contribution 9 Exhibit 3-C Derivation of Experience Gain or Loss and Cost Method Change 10 Exhibit 4-A Summary Of Demographic Information 11 Exhibit 4-B Age and Service Distribution 12 Exhibit 5-A Asset Information 13 Exhibit 5-B Development of Actuarial Value of Assets 14 Exhibit 5-C Analysis of Investment Return 16 Exhibit 5-D Thirty -Year Projection of Payments 17 APPENDIX 1 ACTUARIAL ASSUMPTIONS 18 APPENDIX 2 SUMMARY OF PRINCIPAL PLAN PROVISIONS 20 APPENDIX 3 GLOSSARY 22 258 of 820 CITY OF EVANSTON ACTUARIAL STATEMENT POLICE PENSION FUND TCG Public Consulting, Ltd. is affiliated with Tepfer Consulting Group, Ltd. ACTUARIAL STATEMENT TCG Public Consulting, Ltd. was retained by the City of Evanston and the City of Evanston Police Pension Fund to perform an independent actuarial valuation for the Police Pension Fund. This v aluation is permitted under 40 ILCS 5/22, Section 503.2. The actuarial valuation was performed for the year ended December 31, 2014 and indicates a statutorily required contribution in accordance with 40 ILCS 5/3, Section 125 of $6,507,031 or 44.73%of member payroll, a recommended minimum contribution of $8,705,207 or 59.84%of payroll, and an Annual Required Contribution in accordance with paragraph 36f of Statement No.25 of the Governmental Accounting Standards Board of $8,628,870 or 59.32%of payroll.These contributions are net of contributions made by active member police officers during the fiscal year. The results shown in this report have been calculated under the supervision of a qualified Actuary as defined in appropriate State statutes. All results are based upon demographic data submitted by the Police Pension Fund, financial data submitted by the Police Pension Fu nd, applications of actuarial assumptions, and generally accepted actuarial methods. In our opinion, all calculations and procedures are in conformity with generally accepted actuarial principles and practices; and the results presented comply with the re quirements of the applicable State statute, Actuarial Standards Board, or Statements of Governmental Accounting Standards, as applicable. In our opinion, the actuarial assumptions used are reasonable, taking into account the experience of the plan and future expectations, and represent a reasonable and adequate approach to the financing of the retirement program . The costs, actuarial liabilities and other information presented in this report, in our opinion, fully and fairly disclose the actuarial position of the plan. I, Arthur H. Tepfer, am an Enrolled Actuary in good standing under the Employee Retirement Income Security Act of 1974. I am a member of the American Academy of Actuaries and I meet the Qualification Standards of the American Academy of Actuaries to render the actuarial opinion contained herein. I certify that the results presented in this report are accurate and correct to the best of my knowledge. TCG PUBLIC CONSULTING, LTD. _____________________________ Arthur H. Tepfer, A.S.A., M.A.A.A. Enrolled Actuary #14-02352 June 10, 2014 259 of 820 CITY OF EVANSTON COMMENTARY POLICE PENSION FUND 1 VALUATION OBJECTIVES The City of Evanston Police Pension Fund provides benefits to members when they retire, die, become disabled or terminate employment.For plans providing these types of benefits, an appropriate budgeting pattern must be established to enable appropriate funds to be accumulated to meet all payments when due. The actual cost of the plan can best be expressed in the following simplistic manner: ACTUAL COST EQUALS Benefits Paid Plus Expenses Paid Less Investment Income Earned If the actual cost is incurred on a "pay as you go" basis, then the future generati ons of members will be paying for the benefits of current plan participants. Proper financial planning calls for budgeting for the actual cost of the plan over the working lifetime of current plan membership in order to establish an equitable allocation.An actuarial valuation is the procedure used to determine an appropriate amount to be contributed to the pension plan each year in order to attain this equity. An actuarial valuation is an estimate at a particular point in time of the assumed incidence of the future benefit costs. Since the total actual cost of the plan is essentially unknown, pre -funding (budgeting for future benefit costs) requires certain assumptions about future events. Assumptions are made for such things as salary increases, termin ations of participants, disablement of participants, death of participants and anticipated investment earnings. These assumptions, although not affecting the actual costs of the plan, will affect the incidence of calculated future costs. For proper funding, it is required that the Actuary select assumptions which are appropriate in light of the economic, demographic, and legislative environment as they relate to the pension program. The assumptions we have made concerning these future events are describe d more fully in Appendix 2 of this report. Based on these assumptions, a projection of future benefits was made and a current contributio n level sufficient to provide the anticipated benefit payments was determined through the use of an actuarial cost met hod. Selection of the Actuarial Cost Method An actuarial cost method, sometimes called a “funding method”, therefore, is essentially an approach to budgeting for the calculated future costs. There are many actuarial cost methods which are available to t he actuary and each method operates differently. However, all funding methods accomplish the same objective —to assign to each fiscal year of the employer the portion assumed to have accrued in that year. The portion of the actuarial value of benefits assi gned to a particular year in respect of an individual participant or the fund as a whole is called the normal cost.All funding methods are described by how the normal cost is calculated. The actuarial cost method prescribed by the State statutes to dete rmine the statutorily minimum required contribution for periods on or after January 1, 2011 is the Projected Unit Credit Cost Method. Under this actuarial cost method, the ongoing cost expressed as a percentage of total payroll will increase. In this meth od, the normal cost is determined by first calculating the projected dollar amount of each participant’s accumulated benefit under the plan as of both the first day of the fiscal y ear and as of the last day of the fiscal year and then determining the diffe rence between these two amounts. The second step in deriving the normal cost for a given participant is to multiply the dollar amount of this difference by the actuarial present value of $1 of benefit. The actuarial cost method selected by our firm to det ermine the recommended plan contribution is the Entry Age Normal Cost Method. Under this actuarial cost method, ideally, the ongoing cost expressed as a percentage of total payroll should remain fairly stable. In this method, the normal cost is determine d by assuming each participant covered by the plan entered the plan under the same conditions that will apply to future plan entrants. The annual normal cost assigned to each year of an employee's career is calculated as a level percentage of the employee s assumed earnings each year. These normal costs accumulate to the present value of the employee's benefit at retirement age. 260 of 820 CITY OF EVANSTON COMMENTARY POLICE PENSION FUND 2 VALUATION OBJECTIVES (Continued) Under both the Entry Age Normal Cost Method and the Projected Unit Credit Cost Method, th e total funding of projected benefit costs is allocated between an unfunded liability, representing past benefit history, and future normal costs. This allocation is based on the assumption that the municipality will pay the normal cost for each plan year on a regular basis.It should be noted that although the term “unfunded liability” is applied to both funding methods, the resulting amount is diffe rent because of the method of calculation.Another feature of these methods is that only the unfunded liab ility is affected by the experience of the plan, and,therefore,any adjustments are made only in the future amortization payments. In addition to the methodology changes described above,P.A.96-1495 also addressed the valuation of pension fund assets—the second component in the determination of the unfunded liability. The statute now provides that the actuarial value of a pension fund’s assets be set equal to the market value of the assets on March 30, 2011 and that, in determining the actuarial value of assets after that date, any actuarial gains or losses from investment returns incurred in a fiscal year be recognized in equal amounts over the 5-year period following that fiscal year. The actuarial valuation process is usually repeated each year and is to a certain extent self-correcting. As part of these actuarial cost methods, any deviation of actual experience from the chosen actuarial assumptions will be reflected in future contributions. A complete description of these actuarial cost methods is ex plained in Appendix 4 of this report. Despite the statutory language which requires an application of the Projected Unit Credit method, we feel that funding under this method as a level percentage of payroll severely undermines the benefit security of the retirement system and transfers the payment for currently earned pensions to future generations of taxpayers. For these reasons, our valuation report also presents a recommended minimum contribution that will operate to maintain the fundamental fiscal sou ndness of the retirement program, although a statutorily required contribution has also been calculated. The calculation of the recommended minimum contribution is based upon an amortization payment of 90% of any unfunded accrued liabilities as a level dollar amount over 30 years from January 1, 2011, the effective date of P.A. 96 -1495. The calculation of the statutorily required contribution is based upon an amortization payment of 90% of any unfunded accrued liabilities as a “level percentage of payroll”over 30 years from January 1, 2011, the effective date of P.A.96-1495. Although, I do not agree with the statutorily required level percentage of payroll methodology of determining the amortizatio n of the unfunded accrued liability, I would be remiss if I did not advise my funds as to a “statutorily” acceptable calculation under the State law. Effective for periods beginning after June 15, 1996, the Governmental Accounting Standards Board has issued Statement No. 25 “Financial Reporting for Defined Benefit Pension Plans and Note Disclosures for Defined Contribution Plans”. This Statement establishes a financial reporting framework for defined benefit pension plans that distinguishes between two categories of information: (a) current financial information about plan assets and financial activities and (b) actuarially determined information, from a long -term perspective, about the funded status of the plan and the progress being made in accumulating sufficient assets to pay benefits when due. The calculati on of the Annual Required Contribution (ARC) is described in paragraph 36f of the Statement and is based upon an amortization payment of any unfunded accrued liabilities as either a level dollar amount or a level percentage of total payroll over a maximum of 40 years from the effective date of the Statement. Any significant increase in the total unfunded actuarial liability resulting from a change in actuarial methodolo gy should be amortized over a period not less than 10 years. Approach to Setting Actuarial Assumptions In February, 2014, the Society of Actuaries released a “Report of the Blue Ribbon Panel on Public Pension Plan Funding” which focuses on the development of recommendation for strengthening public plan funding. Some of the recommendations are as follows: Adequacy:Funding entities and plan trustees should strive to fund 100% of the obligation for benefits using assumptions that are estimated to be realizable 50% of the time. Intergenerational Equity:Fully funding pension benefits over the average future service period of employee reasonably aligns the cost of the benefits of the public services with the taxpayers who benefit from those services. Cost Stability and Predictability :Level costs over an intermediate period is often at odds with the goals of adequacy and intergenerational equity. Funding by allocating a significant portion to higher -risk,more volatile assets will tend to undermine the goal of cost stability. Adequacy and intergenerational equity should take precedence over the goal of cost stability and predictability. 261 of 820 CITY OF EVANSTON COMMENTARY POLICE PENSION FUND 3 VALUATION OBJECTIVES (Continued) Regarding the choice of interest rate, the following is helpful: According to the report, public retirement systems should use a forward-looking rate to discount pension liabilities rather than actual plan returns. The new rate would replace the actual long -term rate of return on plan assets generally used now to discount liabiliti es and set contribution levels The panel rejected use of a risk-free rate —or rates on the Treasury yield curve —to discount liabilities despite the basis in economic theory to balance generational risks,instead “Plans should be using rates of return that they believe can be achieved over the next 20 -to 30-year period with a 50% probability,” the report said. “The panel does not believe the rate should be aggressively conservative, as doing so may lead to a surplus.” When making assumptions, “it is important to consider the extent to which future economic and market conditions may differ from tho se of today or of the past,”…noting that “the long-term secular decline in interest rates … strongly suggests that the robust fixed - income performance of the past is not likely to be repeated in the future.” Actuarial experience since the last actuarial valuation As part of the actuarial valuation process, it is helpful to examine the actual experience of the fund as compared to the experience that is expected by the actuarial assumptions. The measurement of any deviations of actual to expected experience is commonly referred to as a “Gain and Loss Analysis”. In performing this analysis, the actuary analyzes each actuarial assumption used in the valuation process. It is highly unlikely that actual experience will follow expected experi ence on a year-by-year basis. It is hoped that over the long term, if the actuarial assumptions are “reasonable”, the total gains and losses will offset each other. A “gain and loss analysis’ is a useful tool to examine whether the actuarial assumptions used to determin e the municipal tax levy are suitable. Care must be taken in placing too much credibility in a short -term analysis as the assumptions are more appropriately measured over the long term. Nonetheless, an annual evaluation of the actuarial assumptions will as sist in identifying trends that, if unnoticed, can lead to inappropriate conclusions. When these trends are recognized, it is the actuary’s responsibility to modify one or more of the assumptions to better anticipate future experience. “Some assumptions are easier to measure than others. In small plans, credible analysis can generally be made regarding the economic (financial) assumptions. These primarily include investment and salary increase assumptions. Unfortunately, it is often impossible to establish credible long term analysis of demographic assumptions (rates of termination, disability, retirement and mortality). Therefore, in choosing demographic assumptions, the actuary generally relies upon standardized tabular assumptions modified only by fund-specific characteristics. The actuarial gain and loss analysis for the current year is presented in Exhibit 3 -C and 3-D of the report. Exhibit 3-C shows the impact of the actuarial gains or losses on the recommended minimum contribution through a reconciliation of this contribution from the end of the prior valuation year to the end of the current valuation year. Exhibit 3 -D derives the actuarial gain or loss in total as well as separating the individual financial and demographic components. The overall experience gain (loss) for the year was $1,129,280 or 0.63%of the accrued liability at the beginning of the plan year. The dollar amount for the plan’s current recommended minimum contribution is 104.14%of the prior year’s contribution. When measured as a percentage of payroll, the contribution level has changed from 58.78%to 59.84%. Thirty-year Projection of Liabilities The final section of our report illustrates projected payments from the Trust Fund for a 30 -year period commencing with the valuation date. These projections are based upon the actuarial assumptions selected for the fund concerning death, disability and retirement actually occurring. Care should be taken in interpreting or relying on these results --particularly for Funds with fewer than 200 participants. The credibility of this type of projection is rarely real ized beyond 10 years. Exhibit 5D presents this projection. 262 of 820 CITY OF EVANSTON COMMENTARY POLICE PENSION FUND LV 4 RESULTS OF VALUATION The following exhibits present the results of our actuarial valuation of the City of Evanston Police Pension Fund for the fiscal year January 1, 2014 through December 31, 2014. Exhibit 1 indicates that the recommended minimum contribution, calculated using the Entry Age Normal Cost method (EANC), from the City is $8,705,207 or 59.84%of total participating payroll.Under the Entry Age Normal actuarial cost method selected, this percentage of payroll should remain reasonably level over the lifetime of the plan . Exhibit 1 also indicates that the statutory minimum contribution, calculated u sing the Projected Unit Credit method (PUC), from the City is $6,507,031 or 44.73%of total participating payroll.Under the Projected Unit Credit actuarial cost method selected, this percentage of payroll should increase over the lifetime of the plan. Exhibits 2 and 3 provide specific information used to develop the recommended minimum and statutorily required City contribution and GASB Annual Required Contribution (ARC)..The Annual Required Contribution as of January 1, 2014 has been determined under the Governmental Accounting Standards Board Statement No. 25 and is required disclosure for the fiscal year ending December 31, 2014. The Entry Age Normal Cost and the Actuarial Accrued Liability were determined using the Entry Age Normal Cost Actuarial Cost Method. The Entry Age Normal Cost has been determined as a level percentage of projected payroll of the active members of the group. The amortization method for the Unfunded Actuarial Accrued Liability is de termined as a level percentage of payroll amount over a closed Amortization Period as permitted in Governmental Accounting Standards Board Statement No. 25. Contribution amounts presented in this report have not been adjusted for interest to the date of p ayment.All values were determined on the basis of the actuarial assumptions and methods as more fully described in Appendix 1 of this report. Exhibit 4 presents a brief description of the demographic characteristics of the current member group. Exhibit 5 shows information relating to the pension assets. 263 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 1 5 GENERAL VALUATION RESULTS FOR FISCAL YEAR JANUARY 1, 2014 THROUGH DECEMBER 31, 2014 Recommended Minimum Contribution 1.Entry Age Normal Cost:$3,914,171 2.Unfunded Actuarial Accrued Liability (or Surplus):92,433,524 3.Actuarial Value of Assets:87,135,559 4.Annual Salaries of Active Police Officers:13,987,391 5.Recommended Minimum Contribution from the City:8,705,207 Contribution Percentage:59.84%* Statutory Minimum Contribution 1.Projected Unit Credit Normal Cost:$4,120,738 2.Unfunded Actuarial Accrued Liability (or Surplus):83,418,225 3.Actuarial Value of Assets:87,135,559 4.Annual Salaries of Active Police Officers:13,987,391 5.Statutory Minimum Contribution from the City:6,507,031 Contribution Percentage:44.73%* *Projected for the fiscal year ending December 31, 2014. 264 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 2 6 SUMMARY OF SPECIFIC VALUATION RESULTS Actuarial Present Value of Projected Entry Age Projected Unit Credit Number Benefits Normal Cost Normal Cost 1.Active Police Officers:165 Retirement Pension:$82,805,428 $2,811,058 $3,068,128 Survivors Pension:2,889,920 154,763 157,787 Disability Pension:11,482,893 708,052 685,487 Withdrawal Pension:2,989,547 240,298 209,336 _______________________________ TOTAL . . . . . . .165 $100,167,788 $3,914,171 $4,120,738 2.Inactive Police Officers and Survivors: Normal Retirees:128 $101,782,251 Widows (Survivors):28 6,388,973 Children (Survivors):0 0 Disabled Retirees:15 9,177,005 Deferred Vested:6 1,257,313 Terminated/Separated:8 40,784 ___________ TOTAL . . . . . . .185 $118,646,326 265 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 2 7 SUMMARY OF SPECIFIC VALUATION RESULTS (Continued) Entry Age Normal (EAN)Projected Unit Credit (PUC) 3.Total Actuarial Present Value of Projected Benefits:$218,814,114 N/A 4.Actuarial Present Value of Future Normal Costs:39,245,031 N/A 5.Actuarial Accrued Liability: [(3)-(4)]179,569,083 170,553,784 6.Actuarial Value of Assets:87,135,559 87,135,559 7.Unfunded Actuarial Accrued Liability (or Surplus)[(5)-(6)]92,433,524 83,418,225 8.Funded Ratio Percentage: [(6)÷ (5)] x 100 48.52%51.09% HISTORY OF FUNDED PERCENTAGES For the Year EAN EAN PUC PUC beginning May 1 Valuation Assets Accrued Liabilities Funded Percentage Accrued Liabilities Funded Percentage 2014 $87,135,559 $179,569,083 48.52%$170,553,784 51.09% 2013 80,127,621 169,353,377 47.31 160,799,924 49.83 2012 72,266,706 158,457,577 45.61 150,604,357 47.98 2011*71,347,257 156,201,256 45.68 148,719,446 47.97 2010*68,998,555 166,228,478 41.51 N/A N/A 2009*66,514,296 154,971,310 42.92 N/A N/A 2008*64,355,691 145,458,945 44.24 N/A N/A *Fiscal year beginning March 1 266 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 3-A 8 DEVELOPMENT OF RECOMMENDED MINIMUM CITY CONTRIBUTION Fiscal Year January 1, 2014 through December 31, 2014 1.Entry Age Normal Cost:$3,914,171 2.Recommended Minimum Payment to Amortize 90 % of the Entry Age Normal Unfunded Accrued Liability as a level dollar amount over 26.99795 Years from January 1, 2014:5,561,282 3.Interest on (1) and (2):615,904 4.Credit for Surplus:0 5.Total Recommended Minimum Contribution for Fiscal Year 2014: [(1) + (2) + (3) + (4)], but not less than Statutorily Required 10,091,357 6.Active Member Contributions (9.91% of Salaries):1,386,150 7.Net Recommended Minimum City Contribution: [(5)-(6)]8,705,207 DEVELOPMENT OF STATUTORILY REQUIRED CITY CONTRIBUTION (NOTE THAT THIS CONTRIBUTION CALCULATION IS NOT RECOMMENDED) Fiscal Year January 1, 2014 through December 31, 2014 1.Projected Unit Credit Normal Cost:$4,120,738 2.Minimum Payment to Amortize 90% of the Projected Unit Credit Unfunded Accrued Liability as a level percentage of payroll over 26.99795 Years from January 1, 2014:3,290,700 3.Interest on (1) and (2):481,743 4.Credit for Surplus:0 5.Total Statutorily Required Contribution for Fiscal Year 2014: [(1) + (2) + (3) + (4)]7,893,181 6.Active Member Contributions (9.91% of Salaries):1,386,150 7.Net Statutorily Required City Contribution: [(5)-(6)]6,507,031 267 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 3-B 9 GASB STATEMENT NO. 25 DISCLOSURE INFORMATION DEVELOPMENT OF THE ANNUAL REQUIRED CONTRIBUTION OF THE MUNICIPALITY Fiscal Year January 1, 2014 through December 31, 2014 1.Entry Age Normal Cost $3,914,171 2.Actuarial Accrued Liability 179,569,083 3.Actuarial Value of Assets 85,553,862 4.Unfunded Actuarial Accrued Liability 94,015,221 5.Payment to Amortize Unfunded Actuarial Accrued Liability Over 40 Years from Effective Date of Application of GASB 25 (19 years remaining)6,100,849 6.Total Annual Required Contribution for Fiscal Year December 31, 2014: [(1) + (5)]10,015,020 7.Active Member Contributions (9.91% of Salaries):1,386,150 8.Annual Required Contribution (ARC) payable at the beginning of the current fiscal year: [(6)-(7)]8,628,870 RECONCILIATION OF THE CHANGE IN THE RECOMMENDED MINIMUM CITY CONTRIBUTION 1.Recommended Minimum Contribution for Year ending 12/31/2013:$8,358,924 2.Increase in Normal Cost and Amortization Payment due to anticipated pay changes:374,886 3.Increase/(Decrease) in Normal Cost resulting from actual pay changes:(28,299) 4.Effect of Asset Smoothing:190,438 5.Increase/(Decrease) resulting from changes in assumptions:298,333 6.Increase/(Decrease) resulting from other demographic and financial sources (retirements, deaths, new entrants, salary changes, etc.):(489,075) 7.Recommended Minimum Contribution for Year ending December 31, 2014:$8,705,207 268 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 3-C 10 DERIVATION OF EXPERIENCE GAIN(LOSS) AND COST METHOD CHANGE AS OF JANUARY 1, 2014 1.EANC Unfunded Actuarial Accrued Liability at 1/1/2013:$89,225,756 2.Entry Age Normal Cost Due at 1/1/2013:3,648,185 3.Interest on (1) and (2) to January 1, 2014 (at 6.75%per year):6,268,991 4.Contributions made for the prior year with interest to January 1, 2014:10,538,697 5.Expected EANC Unfunded Actuarial Accrued Liability at January 1, 2014 Before Assumption Changes [(1) + (2) + (3)-(4)]:88,604,235 6.Change in EANC Unfunded Actuarial Accrued Liability due to Assumptions Change at January 1, 2014:4,958,569 7.Expected EANC Unfunded Actuarial Accrued Liability at January 1, 2014 [(5) + (6)]:93,562,804 8.Actual EANC Unfunded Actuarial Accrued Liability at January 1, 2014:92,433,524 9.Gain (Loss) for the prior Plan Year [(7)–(8)]:$1,129,280 The experience gain (loss) reported above is the net result of the following: 1.FINANCIAL SOURCES a)Investment experience (based upon market value of assets):$4,195,519 b)Contribution experience:498,367 c)Benefit Payments experience:229,154 d)Salary increases (greater)/lower than expected:(61,008) Total from Financial Sources:4,862,032 2.DEMOGRAPHIC SOURCES Mortality, retirement, disability, termination, etc.:(567,507) 3.ACTUARIAL ADJUSTMENTS Market value adjustment for asset smoothing, including expenses (3,165,245) 4.GAIN (LOSS) ALL SOURCES Total Gain (Loss) for the prior Plan Year [(1) + (2) + (3)]$1,129,280 269 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 4-A 11 SUMMARY OF DEMOGRAPHIC INFORMATION AS OF JANUARY 1, 2014 Projected Annual Salaries Number (Fiscal Year 2014) Active Police Officers:165 $13,987,391 Total Number Monthly Benefits Normal Retirees:128 $655,827 Survivors (Widows):28 73,985 Survivors (Children):0 0 Disabled Retirees:15 48,833 Deferred Vested:6 0 Terminated/Separated:8 40,784 * *Return of Contributions The actuarial valuation was performed as of January 1, 2014 to determine contribution requirements for fiscal year 2014. 270 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 4-B 12 AGE AND SERVICE DISTRIBUTION Attained Age COMPLETED YEARS OF SERVICE Average Salaries 0-1 2-4 5-9 10-14 15-19 20-24 25-29 30-34 35-39 40+Total 15-19 0 - 20-24 1 1 67,812 25-29 6 14 5 25 70,245 30-34 1 18 19 1 39 78,806 35-39 1 4 14 12 31 82,594 40-44 1 6 12 4 23 88,082 45-49 1 6 3 10 20 98,877 50-54 1 11 3 15 96,233 55-59 1 1 2 1 2 7 101,802 60-64 1 1 1 1 4 92,502 65+0 - TOTAL 8 38 46 32 11 22 6 1 1 0 165 84,772 Age =38.69 Years Service =10.96 Years 271 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 5-A 13 ASSET INFORMATION Cash, Money Market,IL Funds $3,123,126 Certificates of Deposit 0 State, Local and Corporate Obligations 0 U.S. Government and Agency Obligations 25,168,929 Insurance Company Contracts 0 Pooled Investment Accounts 0 Mutual Funds & Corporate Bonds 44,504,231 Common & Preferred Stocks 16,385,160 Taxes Receivable 0 Accrued Interest 410,188 Other Receivables 1,171,509 Net Liabilities 0 __________ Net Present Assets at Market Value $90,763,143 The chart on the following page shows the percentage of invested assets. 272 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 5-B 14 DEVELOPMENT OF ACTUARIAL VALUE OF ASSETS 1.Market Value of Assets,January 1, 2013**$80,589,961 2.Actual Income and Disbursements in prior year weighted for timing Weight for Weighted Item Amount Timing Amount Contributions Received During 2012-2013 10,222,440 50.00%5,111,220 Miscellaneous Revenue 0 50.00%0 Benefit Payments and Expenses Made During 2012-2013 9,702,159 (50.00)%(4,851,080) Total 260,141 3.Market Value of assets adjusted for actual income disbursements [(1) + 2(d)]80,850,102 4.Assumed rate of return on plan assets for the year 6.75% 5.Expected return on assets [(3) x (4)]5,457,382 6.Market Value of Assets,January 1, 2013 80,589,961 7.Income (less investment income) for prior year 10,222,440 8.Disbursements paid in prior year 9,702,159 9.Market Value of Assets,January 1, 2014 $90,763,143 10.Actual Return [(9) + (8)–(7)–(6)]9,652,901 11.Investment Gain/(Loss) for Prior Year [(10)–(5)]4,195,519 273 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 5-B 15 DEVELOPMENT OF ACTUARIAL VALUE OF ASSETS (Continued) 12.Market Value of Assets,January 1, 2014:$90,763,143 13.Deferred investment gains and (losses) for last 4 years: Percent Deferred Plan Year Beginning Gain/(Loss)Deferred Amount a)2014**$4,195,519 80%$3,356,415 b 2013 $1,803,623 60%$1,082,174 c)2012 $(3,207,261)40%$(1,282,904) d)2011 $2,359,495 20%$471,899 e)Total $5,151,376 $3,627,584 14.Actuarial value of plan assets for funding,, January 1, 2014: Item (12) less item 13(e):$87,135,559 15.Amounts receivable:1,581,697 16.Actuarial value of plan assets for GASB reporting January 1, 2014 item (14) less item (15)*:$85,553,862 Notes: * excluding taxes receivable * *The calculated value is determined by adjusting the market value of assets to reflect investment gains and losses (the difference between the actual investment return and the expected investment return) during each of the last five years at the rate of 20% per year. 274 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 5-C 16 ANALYSIS OF INVESTMENT RETURN Fiscal Year Annual Rate Ending December 31 of Return 2013 11.66% 2012 9.15 2011 1.11 2011*10.24 2010*17.26 2009*-11.17 2008*3.18 Composite 2007-2013 5.70% 2009-2013 7.91% *Fiscal Year ending March 31 275 of 820 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 5-D THIRTY -YEAR PROJECTION OF PAYMENTS --------------------------Payouts from Active Group Upon------------------------------------------------------------Payouts from---------------------Total -------------------Termination---------------Death Retirement Disability Retired Group Deferred Pensioners Year Lump Sum Deferred Pension 17 2014 37,448 0 42,516 359,467 49,433 9,343,753 71,927 9,904,544 2015 35,899 0 55,569 680,974 98,456 9,251,452 31,783 10,154,133 2016 25,512 0 57,766 946,647 148,600 9,143,026 32,397 10,353,948 2017 23,671 0 73,909 1,232,129 199,625 9,035,387 32,979 10,597,700 2018 17,616 0 89,844 1,609,242 252,216 8,913,083 33,520 10,915,521 2019 8,879 0 106,056 1,886,943 305,760 8,787,427 56,937 11,152,002 2020 5,430 0 122,542 2,186,856 362,574 8,634,883 57,867 11,370,152 2021 0 0 139,108 2,501,582 420,048 8,489,615 58,698 11,609,051 2022 0 0 156,034 2,815,361 479,246 8,304,601 83,146 11,838,388 2023 0 0 171,998 3,170,947 536,848 8,117,170 115,216 12,112,179 2024 0 0 189,076 3,515,812 594,922 7,894,303 116,840 12,310,953 2025 0 0 204,797 3,852,679 652,067 7,650,476 118,283 12,478,302 2026 0 0 222,257 4,355,384 713,173 7,401,365 119,493 12,811,672 2027 0 0 237,162 4,798,251 775,464 7,116,653 138,081 13,065,611 2028 0 0 253,454 5,306,012 844,242 6,811,238 139,139 13,354,085 2029 0 0 266,792 5,739,410 905,055 6,506,916 139,868 13,558,041 2030 0 0 280,917 6,326,681 971,621 6,163,690 140,201 13,883,110 2031 0 0 291,175 6,973,071 1,030,856 5,803,652 140,130 14,238,884 2032 0 0 303,890 7,565,315 1,084,413 5,429,456 139,625 14,522,699 2033 0 0 311,337 8,114,037 1,133,980 5,072,783 138,649 14,770,786 2034 0 0 321,504 8,724,871 1,190,012 4,681,139 137,139 15,054,665 2035 0 0 325,749 9,254,879 1,228,608 4,286,269 135,082 15,230,587 2036 0 0 333,284 9,779,378 1,282,195 3,892,272 157,370 15,444,499 2037 0 0 335,061 10,232,315 1,317,935 3,503,872 154,615 15,543,798 2038 0 0 339,036 10,637,733 1,363,665 3,125,973 151,215 15,617,622 2039 0 0 338,580 11,011,748 1,383,796 2,763,050 147,178 15,644,352 2040 0 0 339,578 11,295,132 1,426,067 2,419,104 142,521 15,622,402 2041 0 0 334,965 11,519,937 1,460,122 2,097,852 137,264 15,550,140 2042 0 0 332,719 11,686,049 1,486,057 1,802,007 131,462 15,438,294 2043 0 0 326,693 11,802,812 1,501,462 1,533,427 125,144 15,289,538 276 of 820 CITY OF EVANSTON APPENDIX 1 POLICE PENSION FUND 18 ACTUARIAL ASSUMPTIONS (Economic) Investment Return 6.50%per annum, compounded annually (net of expenses). Salary Increases Representative values of assumed salary increases are as follows: Age Increase % 25 4.8611 30 2.9848 35 2.0341 40 1.5239 45 1.3083 50 1.1846 55 1.1220 An additional inflation allowance of 2.50%per year is added to the above. Payroll Growth It was assumed that payroll will grow 4.00%per year. Cost of Living Adjustments It was assumed that the Consumer Price Index –Urban (CPI-U) would increase 2.50%per year Actuarial Asset Basis The actuarial value of assets recognizes future gains and losses based on a 5-year smoothed market method as prescribed by Statute In a 5-year smoothed market method, the current market value of assets is reduced (increased) for the current year and each of three succeeding years, by a portion of the gain/(loss) in market value during the prior year. Such gain/(loss) is determined as the excess/(deficit) of the current market value of assets over the market value of assets as of the prior year, increased to reflect interest at the actuarial rate and adjusted to reflect contributions and benefit payments during the prior year. The portion of such gain/(loss) by which the current market value of assets is reduced (increased) shall be 80% in the current year, 60% in the first succeeding year,40% in the second succeeding year and 20% in the third succeeding year. Additionally, in accordance with government accounting standards, the actuarial value of assets is adjusted to remove any contributions receivable on the reporting date. Expenses None assumed. 277 of 820 CITY OF EVANSTON APPENDIX 1 POLICE PENSION FUND 19 (Demographic) Mortality Active Lives RP-2000 Combined Healthy Mortality Table (male) with blue collar adjustment and with a 200% load for participants under age 50 and 125% for participants age 50 and over. Five percent (5%) of deaths amongst active police officers are assumed to be in the performance of their duty. Non-Active Lives RP-2000 Combined Healthy Mortality Table (male) with blue collar adjustment and with a 200% load for participants under age 50 and 125% for participants age 50 and over. Termination Illustrative rates of withdrawal from the plan for reasons other than death or disability are as follows: Rate of Age Withdrawal 25 .0734 30 .0416 35 .0223 40 .0119 45 .0102 It is assumed that terminated police officers will not be rehired. Disability Rates Incidence of disability amongst police officers eligible for disability benefits: Age Rate 25 .0013 30 .0026 35 .0044 40 .0071 45 .0108 50 .0159 15% of disabilities amongst active police officers are assumed to be in the performance of their duty. Retirement Rates Retirements are assumed to occur between the ages of 50 and 69 in accordance with the following table: Rate of Rate of Age Retirement Age Retirement 50 .36 60 .22 51 .22 61 .30 52 .18 62 .39 53 .19 63 .48 54 .19 64 .57 55 .20 65 .65 56 .20 66 .74 57 .20 67 .83 58 .21 68 .91 59 .21 69 1.00 (Additional) Marital Status 85% of police officers are assumed to be married. Spouse's Age Wives are assumed to be 3 years younger than their husbands. Actuarial Cost Method: Projected Unit Credit for statutory minimum Entry Age Normal for recommended and GASB reporting 278 of 820 CITY OF EVANSTON APPENDIX 2 POLICE PENSION FUND 20 SUMMARY OF PRINCIPAL PLAN PROVISIONS Definitions Tier 1 –For Police Officers first entering Article 3 prior to January 1, 2011 Tier 2 –For Police Officers first entering Article 3 after December 31, 2010 Police Officer (3-106): Any person appointed to the police force and sworn and commissioned to perform police duties. Persons excluded from Fund (3-109): Part-time officers, special police officer, night watchmen, traffic g uards, clerks and civilian employees of the department. Also, police officers who fail to pay the required fund contributions or who elect the Self-Managed Plan option. Creditable Service (3-110): Time served by a police officer, excluding furloughs in e xcess of 30 days, but including leaves of absences for illness or accident and periods of disability where no disability pension payments have been received and also including up to 3 years during which disability payments have been received provided contributions are made. Pension (3-111) Normal Pension Age Tier 1 -Age 50 with 20 or more years of creditable service. Tier 2 -Age 55 with 10 or more years of creditable service. Normal Pension Amount Tier 1 -50% of the greater of the annual salary held in the year preceding retirement or the annual salary held on the last day of service, plus 2½% of such annual salary for service from 20 to 30 year (maximum 25%)]. Tier 2 -2½% of Final Average salary for each year of service. Final Average Salary is th e highest salary based on the highest consecutive 96 months of the final 120 months of service Early Retirement at age 50 with 10 or more years of service but with a penalty of ½% for each month prior to age 55. Annual Salary capped at $106,800 increas ed yearly by the lesser of ½ of the Consumer Price Index-Urban (CPI-U) or 3%.Salary for valuations beginning in 2014 is $110,631.26. Minimum Monthly Benefit: $1,000 Maximum Benefit Percentage: 75% of salary Termination Retirement Pension Date Separation of service after completion of between 8 and 20 years of creditable service. Termination Pension Amount Commencing at age 60, 2½% of annual salary held in the year preceding termination times years of creditable service or refund of contributions,or for persons terminating on or after July 1, 1987, 2½% of annual salary held on the last day of service times years of credible service, whichever is greater. Pension Increase Non-Disabled Tier 1 -3% increase of the original pension amount after att ainment of age 55 for each year elapsed since retirement, followed by an additional 3% of the original pension amount on each January 1 thereafter. Effective July 1, 1993, 3% of the amount of pension payable at the time of the increase including increases previously granted, rather than 3% of the originally granted pension amount. 279 of 820 CITY OF EVANSTON APPENDIX 2 POLICE PENSION FUND 21 SUMMARY OF PRINCIPAL PLAN PROVISIONS (Continued) Tier 2 -The lesser of ½ of the Consumer Price Index-Urban (CPI-U) or 3% increase of the original pension amount after attainment of age 60, followed by an additional 3% of the original pension amount on each January 1 thereafter. Disabled 3% increase of the original pension amount after attainment of age 60 for each year he or she received pension payments, followed by an additional 3% of the original pension amount in each January 1 thereafter. Pension to Survivors (3-112) Death of Retired Member Tier 1 -100% of pension amount to surviving spouse (or dependent children). Tier 2 –66 2/3% of pension amount to surviving spouse (or dependent children), subject to the following increase: the lesser of ½ of the Consumer Price Index-Urban (CPI-U) or 3%.increase of the original pension amount after attainment of age 60, followed by an additional 3% of the original pension amount on each January 1 thereafter. Death While in Service (Not in line of duty) With 20 years of creditable service, the pension amount earned as of the date of death. With between 10 and 20 years of creditable service, 50% of the salary attached to the rank for the year prior to the date of death. Death in Line of Duty 100% of the salary attached to the rank for the last day of service year prior to date of death. Minimum Survivor Pension $1,000 per month to all surviving spouses. Disability Pension -Line of Duty (3-114.1) Eligibility Suspension or retirement from police service due to sickness, accident or injury while on duty. Pension Greater of 65% of salary attached to rank at date of suspension or retirement and the retirement pension available. Minimum $1,000 per month. Disability Pension -Not on Duty (3-114.2) Eligibility Suspension or retirement from police service for any cause other than while on duty. Pension 50% of salary attached to rank at date of suspension or retiremen t. Minimum $1,000 per month. Other Provisions Marriage After Retirement (3-120) No surviving spouse benefit available. Refund (3-124) At death prior to completion of 10 years of service, contributions are returned without interest to widow. At termination with less than 20 years of service, contributions are refunded upon request. Contributions by Police Officers (3-125.1) Beginning January 1, 2001, 9.91% of salary including longevity, but excluding overtime pay, holiday pay, bonus pay, merit pay or other cash benefit. 280 of 820 CITY OF EVANSTON APPENDIX 3 POLICE PENSION FUND 22 GLOSSARY Actuarial Accrued Liability See Entry Age Normal Cost Method and Projected Unit Credit Cost Method. Actuarial Assumptions The economic and demographic predictions used to est imate the present value of the plan’s future obligations. They include estimates of investment earnings, salary increases, mortality, withdrawal and other related items. The Actuarial Assumptions are used in connection with the Actuarial Cost Method to allocate plan costs over the working lifetimes of plan participants. Actuarial Cost Method The method used to allocate the projected obligations of the plan over the working lifetimes of the plan participants. Also referred to as an Actuarial Funding Method. Actuarial Funding Method See Actuarial Cost Method Actuarial Gain (Loss) The excess of the actual Unfunded Actuarial Accrued Liability over the expected Unfunded Actuarial Accrued Liability represents an Actuarial Loss.If the expected Unfunded Actuarial Accrued Liability is greater, an Actuarial Gain has occurred. Actuarial Present Value The value of an amount or series of amounts payable or receivable at various times, determined as of a given date by the application of a particular set of Actuarial Assumptions. Actuarial Value of Assets The asset value derived by using the plan’s Asset Valuation Method. Asset Valuation Method A valuation method designed to smooth random fluctuations in asset values. The objective underlying the use of an asset valuation method is to provide for the long -term stability of employer contributions. Employee Retirement Income Security Act of 1974 (ERISA) The primary federal legislative act establishing funding, participation, vesting, benefit accrual, reporting, a nd disclosure standards for pension and welfare plans. Entry Age Normal Cost Method One of the standard actuarial funding methods in which the Present Value of Projected Plan Benefits of each individual included in the Actuarial Valuation is allocated on a level basis over the earnings of the individual between entry age and assumed exit age(s). The portion of this Actuarial Present Value allocated to a valuation year is called the Normal Cost. The portion of this Actuarial Present Value not provided for at a valuation date by the Actuarial Present Value of future Normal Costs is called the Actuarial Accrued Liability. Normal Cost The portion of the Present Value of Projected Plan Benefits that is allocated to a particular plan year by the Actuarial Cost Method. See Entry Age Normal Cost Method for a description of the Normal Cost under the Entry Age Normal Cost Method.See Projected Unit Credit Cost Method for a description of the Normal Cost under the Projected Unit Credit Cost Method. Present Value of Future Normal Costs The present value of future normal costs determined based on the Actuarial Cost Method for the plan. Under the Entry Age Normal Cost Method, this amount is equal to the excess of the Present Value of Projected Plan Benefits over the sum of the Actuarial Value of Assets and Unfunded Actuarial Accrued Liability. Present Value of Projected Plan Benefits The present value of future plan benefits reflecting projected credited service and salaries. The present value is determined based on the plan’s actuarial assumptions. 281 of 820 CITY OF EVANSTON APPENDIX 3 POLICE PENSION FUND 23 GLOSSARY (Continued) Projected Unit Credit Cost Method One of the standard actuarial funding methods in which the Present Value of Projected Plan Benefits of each individual included in the Actuarial Valuation is allocated by a consistent formula to valuation years. The Actuarial Present Value allocated to a valuation year is called the Normal Cost. The Actuarial Present Value of benefits allocated to all periods prior to a valuation year is called the Actuarial Accrued Liability. Statement No. 25 of the Governmental Accounting Standards Board (GASB No. 25) The accounting statement that established the standards of financial accounting and reporting for the financial statements of defined benefit pension plans. Unfunded Actuarial Accrued Liability The excess of the Actuarial Accrued Liability over the Actuarial Value of Assets. 282 of 820 NOTES 283 of 820 CITY OF EVANSTON FIREFIGHTERS’ PENSION FUND ACTUARIAL VALUATION AS OF JANUARY 1, 2014 FOR THE FISCAL YEAR ENDING DECEMBER 31, 2014 June 10, 2014 284 of 820 TCG Public Consulting, Ltd. is affiliated with Tepfer Consulting Group, Ltd. June 10, 2014 Mr. Martin Lyons Mr. Darren Daugherty City of Evanston 2100 Ridge Avenue Evanston, IL 60201 RE:Evanston Firefighters’ Pension Fund Gentlemen: Enclosed is our actuarial valuation report for the Evanston Firefighters’ Pension Fund for the fiscal year January 1, 2014 through December 31, 2014. The results of our valuation indicate that the recommended minimum contribution from the City for the next tax year is $6,214,928 or 64.94%of current payroll.This contribution coupled with the anticipated $870,020 or 9.455% of current payroll to be collected from participating firefighters will be sufficient to meet the State statutory requirements described in 40 ILCS 5/4. Further information is provided with in our report. Alternatively, under the current statute, our valuation results indicate the statutory minimum contribution for the City for the next tax year to be $4,649,700 or 48.59%. With the publication of Statement No . 25 of the Governmental Accounting Standards Board, we our report includes the calculation of the unadjusted Annual Required Contribution. (ARC) We have chosen to calculate this contribution as a level percentage of payroll funded amortization of the unf unded liability over a closed 40 year period beginning with the date of adoption of GASB 25. This amount is $6,154,615 or 64.31%of participating payroll. The increase in employer pension contributions resulting from the im plementation of P.A. 93-0689 has been estimated to be $130,330. Factors Influencing the Choice of Actuarial Assumptions As part of the consulting process, it is our policy to talk with selected members of the Board of Trustees and the Sponsor’s representatives for the City of Evanston Firefighters' Pension Fund in order to obtain information which will enable the Actuary to properly choose the actuarial assumptions which are most appropriate for the current cost determination for the pension fund. As part of this process, statistics are compiled concerning historical investment returns, salary increases, retirement incidence and other factors which are influential in the actuarial assumption setting process. Based upon an analysis of the specifics as they relate to the City of Evanston Firefighters' Pension Fund and a general understanding of the inter-relationships of the actuarial assumptions, the Board, the Sponsor and the Actuary reach a mutual agreement as to the assumptions which will be used in the current actuarial valuation. The ultimate decision, nonetheless, remains with the actuary who must abide by his professional standards and judgment. Published statistics regarding experience for police and firefighters are available from the State of Il linois Department of Insurance. These statistics form the basis of the actuarial assumptions selected by the State Actuary in the valuation of pension funds covered under the Downstate Pension System. We have found in our consulting, that whenever appropriate, the actuarial assumptions used by the State Actuary are relied upon as a starting point. However, in order to make the calculations more “Evanston-sensitive", the analysis of the actual historical performance is carefully examined. Experience Analysis Actuarial assumptions are not sacrosanct. In fact, it is not uncommon for actuarial assumptions to be changed to better reflect a plan’s experience and prognosis. Each year the actuarial process examines the experience of the fund. General parameters indicate that a variance of less than 3% of the actuarial accrued liability is acceptable to assure that the assumptions used remain suitable. The measurement compares the actual unfunded liability to the expected unfunded liability. The total gain an d loss developed is then analyzed by individual assumption, where available, to assure appropriateness. Based upon the results of this year’s analysis, both in aggregate and individually, we have determined that the chosen assumptions remain suitable for continued use. A single year deviation is not an automatic trigger for a change in assumptions. Instead, multiple years are monitored and changes in assumptions generally occur only a fter trends are discovered. Nonetheless, at the request of the client, this valuation is prepared with an assumed rate of return of 6.50%. 285 of 820 Mr. Martin Lyons Mr. Darren Daugherty Page 2 June 10, 2014 Approach to Setting Actuarial Assumptions (please see the new section in the report beginning on Page 2) The complete actuarial assumptions used in this valuation are contained in Appendix 1. Although specific assumptions must be used in the mathematical exercise, actuarial assumptions are better viewed as a range. Actuarial Professional Standards indicate that in the selection of economic assumptions, a “best-estimate” range should be developed. Based upon our analysis of Downstate Police and Fire Pension funds we have developed the following best estimate ranges for economic assumptions: Investment Return 6.50%-7.50% Inflation:1.50%-2.50% Compensation Scale Rates ranging from 4.86% to 1.12% varying by age, plus an inflation factor Payroll Growth 3.50%-4.50% Actuarial Professional Standards indicate that in the selection of non-economic assumptions, a reliance upon published tables and/or individual experience studies pertinent to the group are acceptable procedures. Based upon our analysis of experience for approximately 70 Downstate Police and Fire Pension funds we have developed the following general rates for non-economic assumptions: Mortality Rates (active and disabled)-Published tables loaded for public safety employees Termination rates –aged based rates ranging from 7% to 1% Disability rates -aged based rates ranging from 0.13% to 0.16% Retirement rates –aged based rates ranging from 36% to 100% At this point in time, these rates are applied to all participants without regard to tier. It is anticipated that once experience is developed, the retirement rates for tier 2 employees may be modified Demographic considerations For this valuation, it was noted that the force continues to remain stable as to its size and demographic composition. In the current valuation, it was observed that the ratio of inactive participants (136, exclusive of terminated employees who are due a refund of their contributions) to the active participants 104) in the Fund is 130.7 higher which is above many other funds in the State.and, the average age and service of the active participating group is slightly higher than the State average. As a percentage of the total pension liabilities, the liabilities for inactive participants are well above the State average. Of further concern,is the fact that there are currently 15 firefighters who are eligible to retire and 9 firefighters who will become eligible in the next 5 years. This represents about 23% of the current active group. Additionally, pension payments have been escalating. Nonetheless, absent a large growth in the active force, with proper funding, the fund’s position should become more favorable for the foreseeable future and although improving the fund is still not in a strong financial condition. As would be expected in this situation, a very large portion of the assets available for investment has been committed to provide benefits for existing pensioners and beneficiaries. Essentially then, all of the assets in the plan are already dedicated to cover the liabilities for the currently retired participants. Additionally, pension disbursements on an annual basis total approximately $7.4 million and investment earnings are currently insufficient to provide for these payments on an ongoing basis and generally have been for the past few years. As indicated last year, municipal contributions and contributions by active firefighters are being used to pay current expenses. These funds are generally the major source of new funds for investment purposes to accumulate reserves. Even with improved investment returns, the maturing of the employee group requires that the fund be carefully monitored during the next few years to assure that an orderly funding progress is maintained. If investment income remains insufficient to pay the existing pensioners, then municipal and participant contributions will continue to be used. Financial considerations In these uncertain times, the fund continues to experience very limited short-term investment growth. Furthermore, the fund continues to maintain less than adequate funded ratios. The fund has earned marginal rates of return over the short term. As shown in Exhibit 5-C of our report, the composite rate of return for the fund since 2008 is 5.02% and 8.72% from 2009.. The investment smoothing method adopted initially by the fund and now mandated by statute serves to level the contribution and shield against annual investment volatility. 286 of 820 Mr. Martin Lyons Mr. Darren Daugherty Page 2 June 10, 2014 However, it is not unnoticed that annual pension payments far exceeded the investment income during 2012 and an annual investment return of 11.34%would be needed to cover the outgoing benefit expenses.The Trustees should be advised that this is a potentially dangerous situation regarding the fund.Clearly municipal contributions will remain at current levels until the fund can annually increase its investment return. We ask that you read the new section on the “Approach to Setting Actuarial Assumptions” beginning on page 2 and also review the section entitled “Actuarial Experience since the l ast actuarial valuation” beginning on page 3 for a further explanation of what has occurred since the last actuarial valuation. Final thoughts on Actuarial Funding There remains a philosophical divide in the actuarial community concerning the proper targ et funding level for public plans. Is a target of 90% funding acceptable or is a 100% funding target preferable or required for a sound pension program? In either case one must always keep in mind that actuarial calculations are estimates and not guarant ees of future solvency. In my opinion, there is no one answer to the question of proper funding target. It is more a matter of comfort among the parties involved and the statutory requirements which set a base level. Funding is a team approach requiring full participation from all members--the municipalities which sponsor the program, the Boards which administer the programs, the investment professionals who advise and monitor the progress of the programs and the actuaries who set a funding pathway to suc cess. Please do not hesitate to contact us if you have any questions concerning our report. Sincerely, TCG PUBLIC CONSULTING, LTD. Arthur H. Tepfer, A.S.A., M.A.A.A. Consulting Actuary AHT/lf Encl. 287 of 820 CITY OF EVANSTON TABLE OF CONTENTS FIREFIGHTERS’ PENSION FUND Page SECTION I COMMENTARY Valuation Objectives 1 Results of Valuation 4 SECTION II SUPPORTING EXHIBITS Summary of Results Exhibit 1 General Valuation Results 5 Exhibit 2 Summary of Specific Valuation Results 6 Exhibit 3-A Development of Recommended Minimum City Contribution 8 Exhibit 3-B Development of Statutorily required City Contribution 9 Exhibit 3-B Reconciliation of the Change in the Recommended Minimum Contribution 9 Exhibit 3-C Development of the Annual Required Contribution under GASB No. 25 10 Exhibit 3-D Derivation of Experience Gain or Loss and Cost Method Change 11 Exhibit 4-A Summary Of Demographic Information 12 Exhibit 4-B Age and Service Distribution 13 Exhibit 5-A Asset Information 14 Exhibit 5-B Development of Actuarial Value of Assets 15 Exhibit 5-C Analysis of Investment Return 17 Exhibit 5-D Thirty -Year Projection of Payments 18 APPENDIX 1 STATEMENT OF ACTUARIAL ASSUMPTIONS 19 APPENDIX 2 SUMMARY OF PRINCIPAL PLAN PROVISIONS 21 APPENDIX 3 GLOSSARY 25 288 of 820 CITY OF EVANSTON ACTUARIAL STATEMENT FIREFIGHTERS’PENSION FUND TCG Public Consulting, Ltd. is affiliated with Tepfer Consulting Group, Ltd. ACTUARIAL STATEMENT TCG Public Consulting, Ltd. was retained by the City of Evanston and City of Evanston Firefighters' Pension Fund to perform an independent actuarial valuation for the Firefighters’ Pen sion Fund. This valuation is permitted under 40 ILCS 5/22, Section 503.2. The actuarial valuation was performed for the year ended December 31, 2014 and indicates a statutorily required contribution in accordance with 40 ILCS 5/4, Section 118 of $4,649,700 or 48.59%of member payroll, a recommended minimum contribution of $6,214,928 or 64.94%of payroll, and an Annual Required Contribution in accordance with paragraph 36f of Statemen t No. 25 of the Governmental Accounting Standards Board of $6,154,615 or 64.31%of payroll.These contributions are net of contributions made by active member firefighters during the fiscal year. The results shown in this report have been calculated under the supervision of a qualified Actuary as defined in appropriate State statutes. All results are based upon demographic data submitted by the Firefighters’ Pension Fund, financial data submitted by the Firefighters’ Pension Fund, applications of actuarial assumptions, and generally accepted actuarial methods. In our opinion, all calculations and procedures are in conformity with generally accepted actuarial principles and practices; and the results presented comply with the requirements of the applicable State statute, Actuarial Standards Board, or Statements of Governmental Accounting Standards, as applicable. In our opinion, the actuarial assumptions used are reasonable, taking into account the experience of the plan and future expectations, and represent a reasonable and adequate approach to the financing of the retirement program . The costs, actuarial liabilities and other information presented in this report, in our opinion, fully and fairly disclose the actuarial position of the plan. I, Arthur H. Tepfer, am an Enrolled Actuary in good standing under the Employee Retirement Income Security Act of 1974. I am a member of the American Academy of Actuaries and I meet the Qualification Standards of the American Academy of Actuaries to render the actuarial opinion contained herein. I certify that the results presented in this report are accurate and correct to the best of my knowledge. TCG PUBLIC CONSULTING, LTD. _____________________________ Arthur H. Tepfer, A.S.A., M.A.A.A. Enrolled Actuary #14-02352 June 10, 2014 289 of 820 CITY OF EVANSTON DISCUSSION FIREFIGHTERS’ PENSION FUND 1 VALUATION OBJECTIVES The City of Evanston Firefighters' Pension Fund provides benefits to members when they retire, die, become disabled or terminate employment. As with any plan providing these types of benefits, an appropriate budgeting pattern must be established to enable appropriate funds to be accumulated to meet all payments wh en due. The actual cost of the plan can best be expressed in the following simplistic manner: ACTUAL COST EQUALS Benefits Paid Plus Expenses Paid Less Investment Income Earned If the actual cost is incurred on a "pay as you go" basis, then the future generations of members will be paying for the benefits of current plan participants. Proper financial planning calls for budgeting the actual cost of the plan over the working lifetime of current plan membership in order to establish an equita ble allocation. An actuarial valuation is the procedure used to determine an appropriate amount to be contributed to the pension plan each year in order to attain this equity. An actuarial valuation is an estimate at a particular point in time of the pre dicted incidence of the future benefit costs. Since the actual cost of the plan is essentially unknown, pre -funding (budgeting for future benefit costs) requires certain assumptions about future events. Assumptions are made for such things as salary incre ases, terminations of participants, disablement of participants, death of participants and anticipated investment earnings. These assumptions although not affecting the actual costs of the plan will affect the incidence of predicted future costs. For proper funding, it is required that the Actuary select assumptions which are appropriate in light of the economic, demographic, and legislative environment as they relate to the pension program. The assumptions we have made concerning these future events are described more fully in Appendix 2 of this report. Based on these assumptions, a projection of future benefits was made and a current contribution level sufficient to provide the anticipated benefit payments was determined through the use of an actuarial cost method. Selection of the Actuarial Cost Method An actuarial cost method, sometimes called a “funding method”, therefore, is essentially an approach to budgeting the estimated future costs. There are many actuarial cost methods which are available to the actuary and each method operates differently. However, all funding methods accomplish the same objective —to assign to each fiscal year of the employer the portion assumed to have accrued in that year. The portion of the actuarial value of benefits assigned to a particular year in respect of an individual participant or the fund as a whole is called the normal cost. All funding methods are described by how the normal cost is calculated. The actuarial cost method prescribed by the State statutes to determine the statutorily minimum required contribution for periods on or after January 1, 2011 is the Projected Unit Credit Cost Method. Under this actuarial cost method, the ongoing cost as a percentage of total payroll will increase. In this method, th e normal cost is determined by first calculating the projected dollar amount of each participant’s accumulated benefit under the plan as of both the first day of the fiscal year and as of the last day of the fiscal year and then determining the difference between these two amounts. The second step in deriving the normal cost for a given participant is to multiply the dollar amount of this difference by the actuarial present value of $1 of benefit. The actuarial cost method selected by our firm to determine the recommended plan contribution is the Entry Age Normal Cost Method. Under this actuarial cost method, ideally, the ongoing cost as a percentage of total payroll should remain fairly stable. In this method, the normal cost is determined by assuming ea ch participant covered by the plan entered the plan under the same conditions that will apply to future plan entrants. The annual normal cost assigned to each year of an employee's career is calculated as a level percentage of the employees assumed earnings each year. These normal costs accumulate to the present value of the employee's benefit at retirement age. 290 of 820 CITY OF EVANSTON DISCUSSION FIREFIGHTERS’ PENSION FUND 2 VALUATION OBJECTIVES (Continued) Under both the Entry Age Normal Cost Method and the Projected Unit Credit Cost Method, the total funding of projected benefit costs is allocated between an unfunded liability, representing past benefit history, and future normal costs. This allocation is based on the assumption that the municipality will pay the normal cost for each plan year on a regular basis.It should be noted that although the term “unfunded liability” is applied to both funding methods, the resulting amount is different because of the method of calculation.Another feature of these methods is that only the unfunded liability is affected by the experience of the plan, and therefore any adjustments are made in the future amortization payments. In addition to the methodology changes described above, P.A. 96 -1495 also addressed the valuation of pension fund assets—the second component in the determination of the unfunded liability. The statute now provides that the actuarial value of a pension fund’s assets be set equal to the market value of the assets on March 30, 2011 and that, in determining the actuarial value of assets after that date , any actuarial gains or losses from investment returns incurred in a fiscal year be recognized in equal amounts over the 5 -year period following that fiscal year. The actuarial valuation process is usually repeated each year and is to a certain extent sel f-correcting. As part of these actuarial cost methods, any deviation of actual experience from the chosen actuarial assumptions will be reflected in future contributions. A complete description of these actuarial cost methods is explained in Appendix 4 of this report. Despite the statutory language which requires an application of the Projected Unit Credit method, we feel that funding under this method as a level percentage of payroll severely undermines the benefit security of the retirement system and transfers the payment for currently earned pensions to future generations of taxpayers. For these reasons, our valuation report also presents a recommended minimum contribution that will operate to maintain the fundamental fiscal soundness of the retirement program, although a statutorily required contribution has also been calculated. The calculation of the recommended minimum contribution is based upon an amortization payment of 90% of any unfunded accrued liabilities as a level dollar amount over 30 years from January 1, 2011, the effective date of P.A. 96-1495. The calculation of the statutorily required contribution is based upon an amortization payment of 90% of any unfunded accrued liabilities as a “level percentage of payroll”over 30 years from January 1, 2011, the effective date of P.A. 96-1495. Although, I do not agree with the statutorily required level percentage of payroll methodology of determining the amortization of the unfunded accrued liability, I would be remiss if I did not advise my fun ds as to a “statutorily” acceptable calculation under the State law. Effective for periods beginning after June 15, 1996, the Governmental Accounting Standards Board has issued Statement No. 25 “Financial Reporting for Defined Benefit Pension Plans and Not e Disclosures for Defined Contribution Plans”. This Statement establishes a financial reporting framework for defined benefit pension plans that distinguishes between two categories of information: (a) current financial information about plan assets and financial activities and (b) actuarially determined information, from a long -term perspective, about the funded status of the plan and the progress being made in accumulating sufficient assets to pay benefits when due. The calculation of the Annual Required Contribution (ARC) is described in paragraph 36f of the Statement and is based upon an amortization payment of any unfunded accrued liabilities as either a level dollar amount or a level percentage of total payroll over a maximum of 40 years from the eff ective date of the Statement. Any significant increase in the total unfunded actuarial liability resulting from a change in actuarial methodology should be amortized over a period not less than 10 years. Approach to Setting Actuarial Assumptions In February, 2014, the Society of Actuaries released a “Report of the Blue Ribbon Panel on Public Pension Plan Funding” which focuses on the development of recommendation for strengthening public plan funding. Some of the recommendations are as follows: Adequacy:Funding entities and plan trustees should strive to fund 100% of the obligation for benefits using assumptions that are estimated to be realizable 50% of the time. Intergenerational Equity:Fully funding pension benefits over the average future servic e period of employee reasonably aligns the cost of the benefits of the public services with the taxpayers who benefit from those services. Cost Stability and Predictability:Level costs over an intermediate period is often at odds with the goals of adequacy and intergenerational equity. Funding by allocating a significant portion to higher -risk, more volatile assets will tend to undermine the goal of cost stability. Adequacy and intergenerational equity should take precedence over the goal of cost stabilit y and predictability. 291 of 820 CITY OF EVANSTON DISCUSSION FIREFIGHTERS’ PENSION FUND 3 VALUATION OBJECTIVES (Continued) Regarding the choice of interest rate, the following is helpful: According to the report, public retirement systems should use a forward -looking rate to discount pension liabilities rather than actual plan returns. The new rate would replace the actual long-term rate of return on plan assets generally used now to discount liabilities and set contribution levels The panel rejected use of a risk-free rate —or rates on the Treasury yield curve —to discount liabilities despite the basis in economic theory to balance generational risks, instead “Plans should be using rates of return that they believe can be achieved over the next 20 -to 30-year period with a 50% probability,” the report said. “The panel does not believe the rate should be aggressively conservative, as doing so may lead to a surplus.” When making assumptions, “it is important to consider the extent to which future economic and market conditions may differ from those of today or of the past,” … noting that “the long-term secular decline in interest rates … strongly suggests that the robust fixed -income performance of the past is not likely to be repeated in the future.” Actuarial Experience since the last actuarial valuation As part of the actuarial valuation process, it is helpful to examine the actual experience of the fund as compared to the experience which is expected by the actuarial assumptions. The measurement of any deviations of actual to expected experience is commonly referred to as a “Gain and Loss Analysis”. In performing this analysis, the actuary analyzes each actuarial assumption used in the valuation process. It is highly unlikely that actual experience will follow expected experience on a year-by-year basis. It is hoped that over the long term, if the actuarial assumptions are “reasonable”, the total gains and losses will offset each other. A “gain and loss analysis’ is a useful tool to examine whether the actuarial assumptions used to determine the municipal tax levy are suitable. Care must be taken in placing too much credibility in a short -term analysis as the assumptions are more appropriately measured over the long term. Nonetheless, an annual evaluation of the actuarial assumptions will assist in identifying trend s which, if unnoticed, can lead to inappropriate conclusions. When these trends are recognized, it is the actuary’s responsibility to modify one or more of the assumptions to better anticipate future experience. Some assumptions are easier to measure than others. In small plans, credible analysis can generally be made regarding the economic (financial) assumptions. These primarily include investment and salary increase assumptions. Unfortunately, it is often impossible to establish credible long term an alysis of demographic assumptions (rates of termination, disability, retirement and mortality). Therefore, in choosing demographic assumptions, the actuary generally relies upon standardized tabular assumptions modified only by fund -specific characteristics. The actuarial gain and loss analysis for the current year is presented in Exhibit 3 -C and 3-D of the report. Exhibit 3- C shows the impact of the actuarial gains or losses on the recommended minimum contribution through a reconciliation of this contribution from the end of the prior valuation year to the end of the current valuation year. Exhibit 3-D derives the actuarial gain or loss in total as well as separating the individual financial and demographic components. The overall experience gain (loss) for the year was $4,348,281 or 3.33%of the accrued liability at the beginning of the plan year. The dollar amount for the plan’s recommended minimum contribution is 99.61%of the prior year’s contribution. When measured as a percentage of payroll, the contribution level has changed from 66.06%to 64.94%. Thirty-year Projection of Liabilities The final section of our report illustrates projected payments from the Trust Fund for a 30 -year period commencing with the valuation date. These projections are based upon the actuarial assumptions selected for the fund concerning death, disability and retirement actually occurring. Care should be taken in interpreting or relying on these results--particularly for Funds with fewer than 200 participants. The credibility of this type of projection is rarely realized beyond 10 years. Exhibit 5D presents this projection. 292 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 1 4 RESULTS OF VALUATION The following exhibits present the results of our actuarial valuation of the City of Evanston Firefighters' Pension Fund for the fiscal year January 1, 2014 through December 31, 2014. Exhibit 1 indicates that the recommended minimum contribution, calculated using the Entry Age Normal Cost method (EANC), from the City is $6,214,928 or 64.94%of total participating payroll.Under the Entry Age Normal actuarial cost method selected, this percentage of payroll should remain reasonably level over the lifetime of the plan . Exhibit 1 also indicates that the statutory minimum contribution, calculated using the Proje cted Unit Credit method (PUC), from the City is $4,649,700 or 48.59%of total participating payroll.Under the Projected Unit Credit actuarial cost method selected, this percentage of payroll should increase over the lifetime of the plan. Exhibits 2 and 3 provide specific information used to develop the recommended minimum and statutorily required City contribution and GASB Annual Required Contribution (ARC).. The Annual Required Contribution as of January 1, 2014 has been determined under the Governmental Accounting Standards Board Statement No. 25 and is required disclosure for the fiscal year ending December 31, 2014. The Entry Age Normal Cost and the Actuarial Accrued Liability were determined using the Entry Age Normal Cost Actuarial Cost Method. The Entry Age Normal Cost has been determined as a level percentage of projected payroll of the active members of the group. The amortization method for the Unfunded Actuarial Accrued Liability is determined as a level percent age of payroll amount over a closed Amortization Period as permitted in Governmental Accounting Standards Board Statement No. 25. Contribution amounts presented in this report have not been adjusted for interest to the date of payment. All values were determined on the basis of the actuarial assumptions and methods as more fully described in Appendix1 of this report. Exhibit 4 presents a brief description of the demographic characteristics of the current member group. Exhibit 5 shows information relating to the pension assets. 293 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 1 5 GENERAL VALUATION RESULTS FOR FISCAL YEAR JANUARY 1, 2014 THROUGH DECEMBER 31, 2014 Recommended Minimum Contribution 1.Entry Age Normal Cost:$2,606,590 2.Unfunded Actuarial Accrued Liability (or Surplus):67,249,910 3.Actuarial Value of Assets:63,416,947 4.Annual Salaries of Active Firefighters:9,201,691 5.Recommended Minimum Contribution from the City:6,214,928 Contribution Percentage:64.94%* Statutory Minimum Contribution 1.Projected Unit Credit Normal Cost:$2,703,673 2.Unfunded Actuarial Accrued Liability (or Surplus):62,598,247 3.Actuarial Value of Assets:63,416,947 4.Annual Salaries of Active Firefighters:9,201,691 5.Statutory Minimum Contribution from the City:4,649,700 Contribution Percentage:48.59%* *Projected for the fiscal year ending December 31, 2014. 294 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 2 6 SUMMARY OF SPECIFIC VALUATION RESULTS Actuarial Present Value of Projected Entry Age Projected Unit Credit Number Benefits Normal Cost Normal Cost 1.Active Firefighters:104 Retirement Pension:$52,875,671 $1,725,318 $1,861,960 Survivors Pension:2,649,905 134,944 125,294 Disability Pension:14,601,533 693,693 676,901 Withdrawal Pension:655,227 52,635 39,518 _______________________________ TOTAL . . . . . . .104 $70,782,336 $2,606,590 $2,703,673 2.Inactive Firefighters and Survivors: Normal Retirees:90 $65,413,002 Widows (Survivors):22 4,166,751 Children (Survivors):0 0 Disabled Retirees:24 20,003,019 Deferred Vested:0 0 Terminated/Separated:2 66,799 TOTAL . . . . . . .138 $89,649,571 295 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 2 7 SUMMARY OF SPECIFIC VALUATION RESULTS (Continued) Entry Age Normal (EAN)Projected Unit Credit (PUC) 3.Total Actuarial Present Value of Projected Benefits:$160,431,907 N/A 4.Actuarial Present Value of Future Normal Costs:29,765,050 N/A 5.Actuarial Accrued Liability: [(3)-(4)]130,666,857 126,015,194 6.Actuarial Value of Assets:63,416,947 63,416,947 7.Unfunded Actuarial Accrued Liability (or Surplus): [(5)-(6)]67,249,910 62,598,247 8.Funded Ratio Percentage: [(6)÷ (5)] x 100 48.53%50.32% HISTORY OF FUNDED PERCENTAGES For the Year EAN EAN PUC PUC beginning May 1 Valuation Assets Accrued Liabilities Funded Percentage Accrued Liabilities Funded Percentage 2014 $63,416,947 $130,666,857 48.53%$126,015,194 50.32% 2013 59,395,358 127,764,750 46.49 123,367,084 48.15 2012 55,082,975 121,693,417 45.26 117,496,291 46.88 2011*54,214,525 119,011,406 45.55 115,204,015.47.06 2010*52,021,778 129,493,139 40.17 N/A N/A 2009*49,410,755 119,852,896 41.23 N/A N/A 2008*47,006,917 111,696,236 42.09 N/A N/A 296 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 3-A 8 DEVELOPMENT OF RECOMMENDED MINIMUM CITY CONTRIBUTION Fiscal Year January 1, 2014 through December 31, 2014 1.Entry Age Normal Cost:$2,606,590 Interest to December 31, 2014:169,428 (a)Total $2,776,018 (b)17½% of Projected Payroll 1,610,296 (c)Minimum Cost Payable, greater of (a)and (b):$2,776,018 2.Recommended Minimum Payment to Amortize 90 % of the Entry Age Normal Unfunded Accrued Liability as a level dollar amount over 26.99795 Years from January 1, 2014 with interest to December 31, 2014 :4,308,930 3.Credit for Surplus:0 4.Initial Recommended Minimum Contribution for Fiscal Year 2014: [(1) + (2) + (3)]7,084,948 5.Statutory Minimum Contribution (Exhibit 3B line 4)5,519,720 6.Total Recommended Minimum Contribution for Fiscal Year 2014: [Greater of Line 4 and Line 5]7,084,948 7.Active Member Contributions (9.455% of Salaries):870,020 8.Net Recommended Minimum City Contribution: [(6)-(7)]6,214,928 297 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 3-B 9 DEVELOPMENT OF STATUTORILY REQUIRED CITY CONTRIBUTION (NOTE THAT THIS CONTRIBUTION CALCULATION IS NOT RECOMMENDED) Fiscal Year January 1, 2014 through December 31, 2014 1.Projected Unit Credit Normal Cost:$2,703,673 Interest to December 31, 2014:175,739 (a)Total $2,879,412 (b)17½% of Projected Payroll 1,610,296 (c)Minimum Cost Payable, greater of (a) and (b):$2,879,412 2.Minimum Payment to Amortize 90% of the Projected Unit Credit Unfunded Accrued Liability as a level percentage of payroll over 26.99795 Years from January 1, 2014 with interest to December 31, 2014:2,640,308 3.Credit for Surplus:0 4.Total Statutorily Required Contribution for Fiscal Year December 31, 2014:[(1) + (2) + (3)]5,519,720 5.Active Member Contributions (9.455% of Salaries):870,020 6.Statutorily Required City Contribution: [(4)-(5)]4,649,700 RECONCILIATION OF THE CHANGE IN THE RECOMMENDED MINIMUM CITY CONTRIBUTION 1.Recommended Minimum Contribution for Year ending 12/31/2013:$6,239,481 2.Increase in Normal Cost and Amortization Payment due to anticipated pay changes:276,900 3.Increase/(Decrease) in Normal Cost resulting from actual pay changes:( 36,187) 4.Effect of Asset Smoothing:162,710 5.Increase/(Decrease) resulting from changes in assumptions:228,873 6.Increase/(Decrease) resulting from other demograp hic and financial sources (retirements, deaths, new entrants, salary changes, etc.):(2,222,077) 7.Recommended Minimum Contribution for Year ending December 31, 2014:$6,214,928 298 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 3-C 10 GASB STATEMENT NO. 25 DISCLOSURE INFORMATION DEVELOPMENT OF THE ANNUAL REQUIRED CONTRIBUTION OF THE MUNICIPALITY Fiscal Year January 1, 2014 through December 31, 2014 1.Entry Age Normal Cost $2,606,590 2.Actuarial Accrued Liability 130,666,857 3.Actuarial Value of Assets*62,583,958 4.Unfunded Actuarial Accrued Liability 68,082,899 5.Payment to Amortize Unfunded Actuarial Accrued Liability Over 40 Years from the Effective Date of Application of GASB 25 (19 years remaining)4,418,045 6.Total Annual Required Contribution for Fiscal Year December 31, 2014: [(1) + (5)]7,024,635 7.Active Member Contributions (9.455% of Salaries):870,020 8.Annual Required Contribution (ARC) payable at the beginning of the current fiscal year: [(6)-(7)]6,154,615 *Excluding Contributions Receivable 299 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 3-D 11 DERIVATION OF EXPERIENCE GAIN(LOSS) AND COST METHOD CHANGE AS OF JANUARY 1, 2014 1.EANC Unfunded Actuarial Accrued Liability at 1/1/2013:$68,369,392 2.Entry Age Normal Cost Due at 1/1/2013:2,458,133 3.Interest on (1) and (2) to January 1, 2014 (at 6.75%per year):4,780,858 4.Contributions made for the prior year with interest to January 1, 2014:7,582,231 5.Expected EANC Unfunded Actuarial Accrued Liability at January 1, 2014 Before Assumption Changes [(1) + (2) + (3)-(4)]:68,026,152 6.Change in EANC Unfunded Actuarial Accrued Liability due to Assumptions Change at January 1, 2014:3,572,039 7.Expected Unfunded Actuarial Accrued Liability at January 1, 2014 [(5) + (6)]:71,598,191 8.Actual EANC Unfunded Actuarial Accrued Liability at January 1, 2014:67,249,910 9.Gain (Loss) for the prior Plan Year [(7)–(8)]:$4,348,281 The experience gain (loss) reported above is the net result of the following: 1.FINANCIAL SOURCES a)Investment experience (based upon market value of assets):$2,859,775 b)Contribution experience:237,066 c)Benefit Payments experience:279,936 d)Salary increases (greater)/lower than expected:85,969 Total from Financial Sources:3,462,746 2.DEMOGRAPHIC SOURCES Mortality, retirement, disability, termination, etc.:3,424,972 3.ACTUARIAL ADJUSTMENTS Market value adjustment for asset smoothing, including expenses (2,539,437) 4.GAIN (LOSS) ALL SOURCES Total Gain (Loss) for the prior Plan Year [(1) + (2) + (3)]$4,348,281 300 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 4-A 12 SUMMARY OF DEMOGRAPHIC INFORMATION AS OF JANUARY 1, 2014 Projected Annual Salaries Number (Fiscal Year 2014) Active Firefighters:104 $9,201,691 Total Number Monthly Benefits Normal Retirees:90 $429,072 Survivors (Widows):22 58,153 Survivors (Children):0 0 Disabled Retirees:24 105,583 Deferred Vested:0 0 Terminated/Separated:2 66,799 * * Return of Contributions The actuarial valuation was performed as of January 1, 2014 to determine contribution requirements for fiscal year 2014. 301 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 4-B 13 AGE AND SERVICE DISTRIBUTION Attained Age COMPLETED YEARS OF SERVICE Average Salaries 0-1 2-4 5-9 10-14 15-19 20-24 25-29 30-34 35-39 40+Total 15-19 0 - 20-24 2 2 65,377 25-29 2 13 15 72,455 30-34 9 11 22 80,461 35-39 1 9 5 15 85,684 40-44 2 3 11 3 19 90,293 45-49 2 3 5 3 1 14 98,381 50-54 1 4 5 10 113,227 55-59 1 1 2 1 5 99,415 60-64 1 1 2 103,214 65+0 - TOTAL 2 27 27 20 9 8 8 2 1 0 104 88,478 Age = 39.31 Years Service = 11.50 Years 302 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 5-A 14 ASSET INFORMATION Cash, Money Market, IL Funds $2,116,371 Certificates of Deposit 0 State, Local and Corporate Obligations 0 U.S. Government and Agency Obligations 8,806,881 Insurance Company Contracts 0 Pooled Investment Accounts 0 Mutual Funds & Corporate Bonds 40,415,165 Common & Preferred Stock 12,705,516 Taxes Receivable 0 Accrued Interest 114,180 Other Receivables 871,814 Net Liabilities 4,986 __________ Net Present Assets at Market Value $65,024,941 The chart on the following page shows a percentage of invested assets. 303 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 5-B 15 DEVELOPMENT OF ACTUARIAL VALUE OF ASSETS 1.Market Value of Assets,January 1, 2013**$58,463,916 2.Actual Income and Disbursements in prior year weighted for timing Weight for Weighted Item Amount Timing Amount Contributions Received During 2012-2013 7,354,695 50.00%3,677,348 Miscellaneous Revenue 150 50.00%75 Benefit Payments and Expenses Made During 2012-2013 7,591,908 (50.00)%(3,795,954) Total ( 118,532) 3.Market Value of assets adjusted for actual income disbursements [(1) + 2(d)]58,345,385 4.Assumed rate of return on plan assets for the year 6.75% 5.Expected return on assets [(3) x (4)]3,938,313 6.Market Value of Assets,January 1, 2013 58,463,916 7.Income (less investment income) for prior year 7,354,845 8.Disbursements paid in prior year 7,591,908 9.Market Value of Assets,January 1, 2014 $65,024,941 10.Actual Return [(9) + (8)–(7)–(6)]6,798,088 11.Investment Gain/(Loss) for Prior Year [(10)–(5)]2,859,775 304 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 5-B 16 DEVELOPMENT OF ACTUARIAL VALUE OF ASSETS (Continued) 12.Market Value of Assets,January 1, 2014:$65,024,941 13.Deferred investment gains and (losses) for last 4 years: Percent Deferred Plan Year Beginning Gain/(Loss)Deferred Amount a)2014**$2,859,775 80%$2,287,820 b 2013 $( 97,940)60%$( 58,764) c)2012 $(1,945,156)40%$( 778,062) d)2011 $785,005 20%$157,001 e)Total $1,601,684 $1,607,994 14.Actuarial value of plan assets for funding,, January 1, 2014: Item (12) less item 13(e):$63,416,947 15.Taxes receivable:832,989 16.Actuarial value of plan assets for GASB reporting January 1, 2014 item (14) less item (15)*:$62,583,958 Notes: * excluding taxes receivable * *The calculated value is determined by adjusting the market value of assets to reflect investment gains and losses (the difference between the actual investment return and the expected investment return) during each of the last five years at the rate of 20% per year. 305 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 5-C 17 ANALYSIS OF INVESTMENT RETURN Fiscal Year Annual Rate Ending December 31 of Return 2013 11.27% 2012 6.43 2011 1.91 2011*8.10 2010*14.83 2009*-11.18 Composite 2008-2013 5.02% 2009-2013 8.72% *Fiscal Year ending March 31 306 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 5-D THIRTY -YEAR PROJECTION OF PAYMENTS --------------------------Payouts from Active Group Upon------------------------------------------------------------Payouts from---------------------Total -------------------Termination---------------Death Retirement Disability Retired Group Deferred Pensioners Year Lump Sum Deferred Pension 18 2014 9,227 0 29,123 178,439 51,795 7,113,708 66,799 7,449,091 2015 6,903 0 43,635 379,815 104,746 7,013,439 0 7,548,538 2016 6,897 0 43,035 562,748 162,496 6,931,583 0 7,706,759 2017 6,801 0 57,704 722,137 222,444 6,853,939 0 7,863,025 2018 4,596 0 69,557 896,223 280,995 6,761,231 0 8,012,602 2019 2,373 0 85,232 1,100,996 344,431 6,668,182 0 8,201,214 2020 0 0 98,889 1,306,708 408,166 6,586,120 0 8,399,883 2021 0 0 114,167 1,488,860 475,333 6,489,559 0 8,567,919 2022 0 0 127,953 1,710,546 540,246 6,387,744 0 8,766,489 2023 0 0 143,549 1,943,373 607,830 6,301,507 0 8,996,259 2024 0 0 158,439 2,152,306 678,291 6,183,925 0 9,172,961 2025 0 0 174,435 2,392,100 751,749 6,054,687 0 9,372,971 2026 0 0 190,092 2,666,195 827,252 5,911,984 0 9,595,523 2027 0 0 205,681 2,934,913 905,133 5,753,814 0 9,799,541 2028 0 0 221,158 3,227,835 983,808 5,579,023 0 10,011,824 2029 0 0 235,455 3,505,129 1,064,313 5,386,772 0 10,191,669 2030 0 0 250,349 3,818,639 1,142,460 5,176,347 0 10,387,795 2031 0 0 262,018 4,129,740 1,223,884 4,947,697 0 10,563,339 2032 0 0 276,291 4,455,889 1,305,609 4,701,596 0 10,739,385 2033 0 0 285,993 4,816,093 1,382,324 4,439,083 0 10,923,493 2034 0 0 299,031 5,224,352 1,458,049 4,161,569 0 11,143,001 2035 0 0 307,041 5,569,971 1,532,918 3,931,719 0 11,341,649 2036 0 0 317,971 5,867,263 1,610,051 3,633,343 0 11,428,628 2037 0 0 323,292 6,162,721 1,679,714 3,328,103 0 11,493,830 2038 0 0 331,160 6,455,982 1,749,621 3,019,954 0 11,556,717 2039 0 0 333,361 6,755,398 1,811,937 2,713,153 0 11,613,849 2040 0 0 339,132 7,042,811 1,876,652 2,412,330 0 11,670,925 2041 0 0 333,105 7,290,153 1,930,587 2,121,932 0 11,675,777 2042 0 0 336,550 7,490,684 1,980,349 1,845,699 0 11,653,282 2043 0 0 329,472 7,649,786 2,023,250 1,587,448 0 11,589,956 307 of 820 CITY OF EVANSTON APPENDIX 1 FIREFIGHTERS’ PENSION FUND 19 ACTUARIAL ASSUMPTIONS (Economic) Investment Return 6.50%per annum, compounded annually (net of expenses). Salary Increases Representative values of assumed salary increases are as follows: Age Increase % 25 4.8611 30 2.9848 35 2.0341 40 1.5239 45 1.3083 50 1.1846 55 1.1220 An additional inflation allowance of 2.50%per year is added to the above. Payroll Growth It was assumed that payroll will grow 4.00%per year. Cost of Living Adjustments It was assumed that the Consumer Price Index –Urban (CPI-U) would increase 2.50%per year Actuarial Asset Basis The actuarial value of assets recognizes future gains and losses based on a 5-year smoothed market method as prescribed by Statute. In a 5-year smoothed market method, the current market value of assets is reduced (increased) for the current year and each of three succeeding years, by a portion of the gain/(loss) in market value during the prior year. Such gain/(loss) is determined as the excess/(deficit) of the current market value of assets over the market value of assets as of the prior year, increased to reflect interest at the actuarial rate and adjusted to reflect contributions and benefit payments during the prior year. The portion of such gain/(loss) by which the current market value of assets is reduced (increased) shall be 80% in the current year, 60% in the first succeeding year, 40% in the second succeeding year and 20% in the third succeeding year. Additionally, in accordance with government accounting standards, the actuarial value of assets is adjusted to remove any contributions receivable on the reporting date. Expenses None assumed. 308 of 820 CITY OF EVANSTON APPENDIX 1 FIREFIGHTERS’ PENSION FUND 20 (Demographic) Mortality Active Lives RP-2000 Combined Healthy Mortality Table (male) with blue collar adjustment and with a 200% load for participants under age 50 and 125% for participants age 50 and over. Five percent (5%) of deaths amongst active firefighters are assumed to be in the performance of their duty. Non-Active Lives RP-2000 Combined Healthy Mortality Table (male) with blue collar adjustment and with a 200% load for participants under age 50 and 125% for participants age 50 and over. Termination Illustrative rates of withdrawal from the plan for reasons other than death or disability are as follows: Rate of Age Withdrawal 20 .0397 25 .0250 30 .0146 35 .0079 40 .0042 45 .0029 It is assumed that terminated firefighters will not be rehired Disability Rates Incidence of disability amongst firefighters eligible for disability benefits: Age Rate 25 .0009 30 .0025 35 .0046 40 .0065 45 .0097 50 .0166 55 .0314 15% of disabilities amongst active firefighters are assumed to be in the performance of their duty. Retirement Rates Retirements are assumed to occur between the ages of 50 and 69 in accordance with the following table: Rate of Rate of Age Retirement Age Retirement 50 .19 60 .28 51 .12 61 .36 52 .04 62 .44 53 .06 63 .52 54 .09 64 .60 55 .12 65 .68 56 .15 66 .76 57 .19 67 .84 58 .22 68 .92 59 .25 69 1.00 (Additional) Marital Status 85% of firefighters are assumed to be married. Spouse's Age Wives are assumed to be 3 years younger than their husbands. Actuarial Cost Method Projected Unit Credit for statutory minimum Entry Age Normal for recommended and GASB reporting 309 of 820 CITY OF EVANSTON APPENDIX 2 FIREFIGHTERS’ PENSION FUND 21 SUMMARY OF PRINCIPAL PLAN PROVISIONS Definitions Tier 1 –For Firefighters first entering Article 4 prior to January 1, 2011 Tier 2 –For Firefighters first entering Article 4 after December 31, 2010 Firefighter (4-106): Any person employed in the municipality's fire service as a firefighter, fire engineer, marine engineer, fire pilot, bomb technician or scuba diver. Creditable Service (4-108): Time served by a firefighter, excluding furloughs and leaves of absence in excess of 30 days, but including leaves of absence for illness or accident and periods of disability where no disability pension payments are received and also including up to 3 years during which disability payments have been received provided contributions are made. Creditable Service from other specified agencies is also included. Combined service credit option is available on a voluntary basis. Pension (4-109) Normal Pension Age Tier 1 -Age 50 with 20 or more years of creditable service. Tier 2 -Age 55 with 10 or more years of creditable service. Normal Pension Amount Tier 1 -50% of the greater of the annual salary held in the year preceding retirement or the annual salary held on the last day of service, plus 2½% of such annual salary for service from 20 to 30 year (maximum 25%)]. Tier 2 -2½% of Final Average salary for each year of service. Final Average Salary is the highest salary based on the highest consecutive 96 months of the final 120 months of service Early Retirement at age 50 with 10 or more years of service but with a penalty of ½% for each month prior to age 55. Annual Salary capped at $106,800 increased yearly by the lesser of ½ of the Consumer Price Index -Urban (CPI-U) or 3%. Salary for valuations beginning in 2014 is $110,631.26. . Minimum Monthly Benefit: $1,000 Maximum Benefit Percentage: 75% of salary Minimum Monthly Benefit: Annual step rate increases from $1,030.00 to $1,159.27. Maximum Benefit Percentage: 75% of salary except line of duty. 310 of 820 CITY OF EVANSTON APPENDIX 2 FIREFIGHTERS’ PENSION FUND 22 SUMMARY OF PRINCIPAL PLAN PROVISIONS (Continued) Termination Pension Amount Any firefighter who retires or is separated from service with at least 10, but less than 20 years of credited service, shall be entitled to a monthly pension commencing at age 60 equal to the monthly rate of compensation based on rank at separation multiplied by the applicable percentage below: Years of Applicable Credited Service Percentage 10 15.0 % 11 17.6 12 20.4 13 23.4 14 26.6 15 30.0 16 33.6 17 37.4 18 41.4 19 45.6 Pension Increase Non-Disabled Tier 1 -3% increase of the original pension amount after attainment of age 55 for each year elapsed since retirement, followed by an additional 3% of the original pension amount on each January thereafter. Effective July 1, 1993, 3% of the amount of pension payable at the time of the increase including increases previously granted, rather than 3% of the originally granted pension amount. Tier 2 -The lesser of ½ of the Consumer Price Index-Urban (CPI-U) or 3% increase of the original pension amount after attainment of age 60, followed by an additional 3% of the original pension amount on each January 1 thereafter. For firefighters who retire after January 1, 1986, 3% increase of the original pension amount after attainment of age 55 for each year elapsed since retirement, followed by an additional 3% in each January thereafter. For firefighters who retire prior to January 1, 1986, but after July 1, 1971, the 3% increase commences at age 60, and for firefighters who retire before July 1, 1971, the 3% increase commences at age 65. Disabled 3% increase of the original pension amount after attainment of age 60, followed by an additional 3% of the original pension amount in each January thereafter. Pension to Survivors (4-114) Eligibility Death of a firefighter: (1) on active duty as a result of any illness or accident; (2) on disability retirement; (3) on retirement with 20 years of service; (4) as a terminated member who has rights to a benefit at age 60; and (5) as a deferred pensioner. 311 of 820 CITY OF EVANSTON APPENDIX 2 FIREFIGHTERS’ PENSION FUND 23 SUMMARY OF PRINCIPAL PLAN PROVISIONS (Continued) Death Benefit Tier 1 -54% of annual salary based on attained rank at date of separation of service to surviving spouse, plus 12% of such salary to dependent children under 18. 100% of annual salary if death occurs in the line of duty. Depending upon the survival of the spouse, dependent children benefits may increase to a level of 20% of firefighter's salary. Greater of 100% of monthly retirement benefit or 54% of annual salary if completed 20 years of service or on disability retirement. Tier 2 –66 2/3% of pension amount to surviving spouse (or dependent children), subject to the following increase: the lesser of ½ of the Consumer Price Index-Urban (CPI-U) or 3%.increase of the original pension amount after attainment of age 60, followed by an additional 3% of the original pension amount on each January 1 thereafter. Minimum Monthly Survivor Pension Annual step rate increases from $1,030.00 to $1,159.27. Maximum Survivor Pension 75% of such firefighter's salary. Disability Pension -Line of Duty (4-110) Eligibility Suspension or retirement from fire service due to sickness, accident or injury while on duty. Pension Greater of 65% of salary attached to rank at date of suspension or retirement and the retirement pension available. Minimum Monthly Benefit: Annual step rate increases from $1,030.00 to $1,159.27. For each dependent child under 18, an additional $20 per month increased annually is granted each disabled member. Maximum total benefit is 75% of salary. Disability Pension -Not on Duty (4-111) Eligibility Suspension or retirement from fire service for any cause other than while on duty. Member must have at least 7 years of credited service. Pension 50% of salary attached to rank at date of suspension or retirement. Disability Pension -Occupational Disease (4-110.1) Eligibility Suspension or retirement from service after 5 years of service from causes of heart disease, cancer, tuberculosis or other lung disease. Pension Same pension as in line of duty. 312 of 820 CITY OF EVANSTON APPENDIX 2 FIREFIGHTERS’ PENSION FUND 24 SUMMARY OF PRINCIPAL PLAN PROVISIONS (Continued) Disability Pension Option A (4-113(a)) Eligibility Member receiving a disabled pension who attains age 50 and whose years of creditable service and years of disablement total 20 years. Pension Option Eligible for pension increase upon conversion to retirement. Pension amount remains the same at date of conversion but subject to annual pension increases. Disability Pension Option B (4-113(b)) Eligibility Member receiving disability pension who attains age 50 and who had 20 years of creditable service at date of disablement. Pension Option Convert to normal pension based upon years of service at disablement and salary attached to rank on date of election. Other Provisions Refund (4-116) At death with no survivors, contributions are returned to estate. At termination with less than 20 years of service, contributions are refunded upon request. Contributions by Firefighters (4.118.1) 9.455% of salary, including longevity, but excluding overtime pay, holiday pay, bonus pay, merit pay or other cash benefit. Additional 1% of salary if combined service credit option is selected. 313 of 820 CITY OF EVANSTON APPENDIX 3 FIREFIGHTERS’ PENSION FUND 25 GLOSSARY Actuarial Accrued Liability See Entry Age Normal Cost Method and Projected Unit Credit Cost Method. Actuarial Assumptions The economic and demographic predictions used to estimate the present value of the plan’s future obligations. They include estimates of investment earnings, salary increases , mortality, withdrawal and other related items. The Actuarial Assumptions are used in connection with the Actuarial Cost Method to allocate plan costs over the working lifetimes of plan participants. Actuarial Cost Method The method used to allocate the projected obligations of the plan over the working lifetimes of the plan participants. Also referred to as an Actuarial Funding Method. Actuarial Funding Method See Actuarial Cost Method Actuarial Gain (Loss) The excess of the actual Unfunded Actuarial Accrued Liability over the expected Unfunded Actuarial Accrued Liability represents an Actuarial Loss.If the expected Unfunded Actuarial Accrued Liability is greater, an Actuarial Gain has occurred. Actuarial Present Value The value of an amount or series of amounts payable or receivable at various times, determined as of a given date by the application of a particular set of Actuarial Assumptions. Actuarial Value of Assets The asset value derived by using the plan’s Asset Valuation Method. Asset Valuation Method A valuation method designed to smooth random fluctuations in asset values. The objective underlying the use of an asset valuation method is to provide for the long -term stability of employer contributions. Employee Retirement Income Security Act of 1974 (ERISA) The primary federal legislative act establishing funding, participation, vesting, benefit accrual, reporting, and disclosure standards for pension and welfare plans. 314 of 820 CITY OF EVANSTON APPENDIX 3 FIREFIGHTERS’ PENSION FUND 26 GLOSSARY (Continued) Entry Age Normal Cost Method One of the standard actuarial funding methods in which the Present Value of Projected Plan Benefits of each individual included in the Actuarial Valuation is allocated on a level basis over the earnings of the individual between entry age and assumed exit age(s).The portion of this Actuarial Present Value allocated to a valuation year is called the Normal Cost. The portion of this Actuarial Present Value not provided for at a valuation date by the Actuarial Present Value of future Normal Costs is called the Actuarial Accrued Liability. Normal Cost The portion of the Present Value of Projected Plan Benefits that is allocated to a particular plan year by the Actuarial Cost Method. See Entry Age Normal Cost Method for a description of the Normal Cost under the Entry Age Normal Cost Method.See Projected Unit Credit Cost Method for a description of the Normal Cost under the Projected Unit Credit Cost Method. Present Value of Future Normal Costs The present value of future normal costs determined based on the Actuarial Cost Method for the plan. Under the Entry Age Normal Cost Method, this amount is equal to the excess of the Present Value of Projected Plan Benefits over the sum of the Actuarial Value of Assets and Unfunded Actuarial Accrued Liability. Present Value of Projected Plan Benefits The present value of future plan benefits reflecting projected credited service and salaries. The present value is determined based on the plan’s actuarial assumptions. Projected Unit Credit Cost Method One of the standard actuarial funding methods in which the Present Value of Projected Plan Benefits of each individual included in the Actuarial Valuation is allocated by a consistent formula to valuation years. The Actuarial Present Value allocated to a valuation year is called the Normal Cost. The Actuarial Present Value of benefits allocated to all periods prior to a valuation year is called the Actuarial Accrued Liability. Statement No. 25 of the Governmental Accounting Standards Board (GASB No. 25) The accounting statement that established the standards of financial accounting and reporting for the financial statements of defined benefit pension plans. Unfunded Actuarial Accrued Liability The excess of the Actuarial Accrued Liability over the Actuarial Value of Assets. . 315 of 820 . CITY OF EVANSTON FIREFIGHTERS’ PENSION FUND ACTUARIAL VALUATION AS OF JANUARY 1, 2014 FOR THE FISCAL YEAR ENDING DECEMBER 31, 2014 May 14, 2014 316 of 820 TCG Public Consulting, Ltd. is affiliated with Tepfer Consulting Group, Ltd. May 14, 2014 Mr. Martin Lyons Mr. Darren Daugherty City of Evanston 2100 Ridge Avenue Evanston, IL 60201 RE:Evanston Firefighters’ Pension Fund Gentlemen: Enclosed is our actuarial valuation report for the Evanston Firefighters’ Pension Fund for the fiscal year January 1, 2014 through December 31, 2014. The results of our valuation indicate that the recommended minimum contribution from the City for the next tax year is $5,903,483 or 61.69%of current payroll. This contribu tion coupled with the anticipated $870,020 or 9.455% of current payroll to be collected from participating firefighters will be sufficient to meet the State statutory requirements described in 40 ILCS 5/4. Further information is provided within our report. Alternatively, under the current statute, our valuation results indicate the statutory minimum contribution for the City for the next tax year to be $4,410,119 or 46.08%. With the publication of Statement No.25 of the Governmental Accounting Standards Board, we our report includes the calculation of the unadjusted Annual Required Contribution. (ARC) We have chosen to calculate this contribution as a level percentage of payroll funded amortization of the unfu nded liability over a closed 40 year period beginning with the date of adoption of GASB 25. This amount is $5,865,595 or 61.29%of participating payroll. The increase in employer pension contributions resulting from the imp lementation of P.A. 93-0689 has been estimated to be $122,775. Factors Influencing the Choice of Actuarial Assumptions As part of the consulting process, it is our policy to talk with selected members of the Board of Trustees and the Sponsor’s representatives for the City of Evanston Firefighters' Pension Fund in order to obtain information which will enable the Actuary to properly choose the actuarial assumptions which are most appropriate for the current cost determination for the pension fund. As part of this process, statistics are compiled concerning historical investment returns, salary increases, retirement incidence and other factors which are influential in the actuarial assumption setting process. Based upon an analysis of the specifics as they relate to the City of Evanston Firefighters' Pension Fund and a general understanding of the inter-relationships of the actuarial assumptions, the Board, the Sponsor and the Actuary reach a mutual agreement as to the assumptions which will be used in the current actuarial valuation.The ultimate decision, nonetheless, remains with the actuary who must abide by his professional standards and judgment. Published statistics regarding experience for police and firefighters are available from the State of Ill inois Department of Insurance. These statistics form the basis of the actuarial assumptions selected by the State Actuary in the valuation of pension funds covered under the Downstate Pension System. We have found in our consulting, that whenever appropriate, the actuarial assumptions used by the State Actuary are relied upon as a starting point. However, in order to make the calculations more “Evanston-sensitive", the analysis of the actual historical performance is carefully examined. Experience Analysis Actuarial assumptions are not sacrosanct. In fact, it is not uncommon for actuarial assumptions to be changed to better reflect a plan’s experience and prognosis. E ach year the actuarial process examines the experience of the fund. General parameters indicate that a variance of less than 3% of the actuarial accrued liability is acceptable to assure that the assumptions used remain suitable. The measurement compares the actual unfunded liability to the expected unfunded liability. The total gain and loss developed is then analyzed by individual assumption , where available,to assure appropriateness.Based upon the results of this year’s analysis, both in aggregate and individually, we have determined that the chosen assumptions remain suitable for continued use.A single year deviation is not an automatic trigger for a change in assumptions. Instead, multiple years are monitored and changes in assumptions generally occur only after trends are discovered. . 317 of 820 Mr.Martin Lyons Mr. Darren Daugherty Page 2 May 14, 2014 Approach to Setting Actuarial Assumptions (please see the new section in the report beginning on Page 2) The complete actuarial assumptions used in this valuation are contained in Appendix 1. Although specific assumptions must be used in the mathematical exercise, actuarial assumptions are better viewed as a range. Actuarial Professional Standards indicate that in the selection of economic assumptions, a “best-estimate” range should be developed. Based upon our analysis of Downstate Police and Fire Pension funds we have developed the following best estimate ranges for economic assumptions: Investment Return 6.50%-7.50% Inflation:1.50%-2.50% Compensation Scale Rates ranging from 4.86% to 1.12% varying by age, plus an inflation factor Payroll Growth 3.50%-4.50% Actuarial Professional Standards indicate that in the selection of non-economic assumptions, a reliance upon published tables and/or individual experience studies pertinent to the group are acceptable procedures. Based upon our analysis of experience for approximately 70 Downstate Police and Fire Pension funds we have developed the following general rates for non-economic assumptions: Mortality Rates (active and disabled)-Published tables loaded for public safety employees Termination rates –aged based rates ranging from 7% to 1% Disability rates -aged based rates ranging from 0.13% to 0.16% Retirement rates –aged based rates ranging from 36% to 100% At this point in time, these rates are applied to all participants without regard to tier. It is anticipated that once experience is developed, the retirement rates for tier 2 employees may be modified Demographic considerations For this valuation,it was noted that the force continues to remain stable as to its size and demographic composition. In the current valuation, it was observed that the ratio of inactive participants (136,exclusive of terminated employees who are due a refund of their contributions)to the active participants 104) in the Fund is 130.7 higher which is above many other funds in the State.and, the average age and service of the active participating group is slightly higher than the State average.As a percentage of the total pension liabilities, the liabilities for inactive participants are well above the State average. Of further concern, is the fact that there are currently 15 firefighters who are eligible to retire and 9 firefighters who will become eligible in the next 5 years. This represents about 23% of the current active group. Additionally, pension payments have been escalating. Nonetheless, absent a large growth in the active force, with proper funding, the fund’s position should become more favorable for the foreseeable future and although improving the fund is still not in a strong financial condition. As would be expected in this situation, a very large portion of the assets available for investment has been committed to provide benefits for existing pensioners and beneficiaries. Essentially then, all of the assets in the plan are already dedicated to cover the liabilities for the currently retired participants. Additionally, pension disbursements on an annual basis total approximately $7.4 million and investment earnings are currently insufficient to provide for these payments on an ongoing basis and generally have been for the past few years. As indicated last year, municipal contributions and contributions by active firefighters are being used to pay current expenses. These funds are generally the major source of new funds for investment purposes to accumulate reserves. Even with improved investment returns, the maturing of the employee group requires that the fund be carefully monitored during the next few years to assure that an orderly funding progress is maintained. If investment income remains insufficient to pay the existing pensioners, then municipal and participant contributions will continue to be used. Financial considerations In these uncertain times, the fund continues to experience very limited short-term investment growth. Furthermore, the fund continues to maintain less than adequate funded ratios. The fund has earned marginal rates of return over the short term. As shown in Exhibit 5-C of our report, the composite rate of return for the fund since 2008 is 5.02%and 8.72% from 2009.. The investment smoothing method adopted initially by the fund and now mandated by statute serves to level the contribution and shield against annual investment volatility. 318 of 820 Mr.Martin Lyons Mr. Darren Daugherty Page 2 May 14, 2014 However, it is not unnoticed that annual pension payments far exceeded the investment income during 2012 and an annual investment return of 11.34% would be needed to cover the outgoing benefit expenses.The Trustees should be advised that this is a potentially dangerous situation regarding the fund.Clearly municipal contributions will remain at current levels until the fund can annually increase its investment return. We ask that you read the new section on the “Approach to Setting Actuarial Assumptions”beginning on page 2 and also review the section entitled “Actuarial Experience since the last actuarial valuation” beginning on page 3 for a further explanation of what has occurred since the last actuarial valuation. Final thoughts on Actuarial Funding There remains a philosophical divide in the actuarial community concerning the proper target funding level for public plans. Is a target of 90% funding acceptable or is a 100% funding target preferable or required for a sound pension program? In either case one must always keep in mind that actuarial calculations are estimates and not guarantees of future solvency. In my opinion, there is no one answer to the question of proper funding target. It is more a matter of comfort among the parties involved and the statutory requirements which set a base level. Funding is a team approach requiring ful l participation from all members--the municipalities which sponsor the program, the Boards which administer the programs, the investment professionals who advise and monitor the progress of the programs and the actuaries who set a funding pathway to succes s. Since the recommended contribution this year has dropped from the recommended contribution for the prior year, I feel it is advisable to consider a secondary recommended contribution which is calculated by replacing the 90% funding target with a 100% funding target.The secondary recommended contribution is $6,938,889. Please do not hesitate to contact us if you have any questions concerning our report. Sincerely, TCG PUBLIC CONSULTING, LTD. Arthur H. Tepfer, A.S.A., M.A.A.A. Consulting Actuary AHT/lf Encl. 319 of 820 CITY OF EVANSTON TABLE OF CONTENTS FIREFIGHTERS’ PENSION FUND Page SECTION I COMMENTARY Valuation Objectives 1 Results of Valuation 4 SECTION II SUPPORTING EXHIBITS Summary of Results Exhibit 1 General Valuati on Results 5 Exhibit 2 Summary of Specific Valuation Results 6 Exhibit 3-A Development of Recommended Minimum City Contribution 8 Exhibit 3-B Development of Statutorily required City Contribution 9 Exhibit 3-B Reconciliation of the Change in the Recommended Minimum Contribution 9 Exhibit 3-C Development of the Annual Required Contributi on under GASB No. 25 10 Exhibit 3-D Derivation of Experience Gain or Loss and Cost Method Change 11 Exhibit 4-A Summary Of Demographic Information 12 Exhibit 4-B Age and Service Distribution 13 Exhibit 5-A Asset Information 14 Exhibit 5-B Development of Actuarial Value of Assets 15 Exhibit 5-C Analysis of Investment Return 17 Exhibit 5-D Thirty -Year Projection of Payments 18 APPENDIX 1 STATEMENT OF ACTUARIAL ASSUMPTIONS 19 APPENDIX 2 SUMMARY OF PRINCIPAL PLAN PROVISIONS 21 APPENDIX 3 GLOSSARY 25 320 of 820 CITY OF EVANSTON ACTUARIAL STATEMENT FIREFIGHTERS’PENSION FUND TCG Public Consulting, Ltd. is affiliated with Tepfer Consulting Group, Ltd. ACTUARIAL STATEMENT Tepfer Consulting Group, Ltd. was retained by the City of Evanston and City of Evanston Firefighters' Pension Fund to perform an independent actuarial valuation for the Firefighters’ Pension Fund. This valuation is permitted under 40 ILCS 5/22, Section 503.2. The actuarial valuation was performed for the year ended December 31, 2014 and indicates a statutorily required contribution in accordance with 40 ILCS 5/4, Section 118 of $4,410,119 or 46.08%of member payroll, a recommended minimum contribution of $5,903,483 or 61.69%of payroll, and an Annual Required Contribution in accordance with paragraph 36f of Statement No. 25 of the Governmental Accounting Standards Board of $5,865,595 or 61.29%of payroll.These contributions are net of contributions made by active member firefighters during the fiscal year. The results shown in this report have been calculated under the supervision of a qualified Actuary as defined in appropriate State statutes. All results are based upon demographic data submitted by the Firefighters’ Pe nsion Fund, financial data submitted by the Firefighters’ Pension Fund, applications of actuarial assumptions, and generally accepted actuarial methods. In our opinion, all calculations and procedures are in conformity with generally accepted actuarial pr inciples and practices; and the results presented comply with the requirements of the applicable State statute, Actuarial Standards Board, or Statements of Governmental Accounting Standards, as applicable. In our opinion, the actuarial assumptions used are reasonable, taking into account the experience of the plan and future expectations, and represent a reasonable and adequate approach to the financing of the retirement program . The costs, actuarial liabilities and other information presented in this report, in our opinion, fully and fairly disclose the actuarial position of the plan. I, Arthur H. Tepfer, am an Enrolled Actuary in good standing under the Employee Retirement Income Security Act of 1974. I am a member of the American Academy of Actuaries and I meet the Qualification Standards of the American Academy of Actuaries to render the actuarial opinion contained herein. I certify that the results presented in this report are accurate and correct to the best of my knowledge. TCG PUBLIC CONSULTING, LTD. _____________________________ Arthur H. Tepfer, A.S.A., M.A.A.A. Enrolled Actuary #14-02352 May 14, 2014 321 of 820 CITY OF EVANSTON DISCUSSION FIREFIGHTERS’ PENSION FUND 1 VALUATION OBJECTIVES The City of Evanston Firefighters' Pension Fund provides benefits to members when they retire, die, become disabled or terminate employment. As with any plan providing these types of benefits, an appropriate budgeting pattern must be established to enable appropriate funds to be accumulated to meet all payments when due. The actual cost of the plan can best be expressed in the following simplistic manner: ACTUAL COST EQUALS Benefits Paid Plus Expenses Paid Less Investment Income Earned If the actual cost is incurred on a "pay as you go" basis, then the future generations of members will be paying for the benefits of current plan participants. Proper financial planning calls for budgeting the actual cost of the plan over the working lifetime of current plan membership in order to establish an equitable allocation. An actuarial valuation is the procedure used to determine an appropriate amount to be contributed to the pension plan each year in order to attain this equity. An actuarial valuation is an estimate at a particular point in time of the predicted incidence of the future benefit costs. Since the actual cost of the plan is essentially unknown, pre -funding (budgeting for future benefit costs) requires certain assumptions about future events. Assumptions are made for such things as salary increases, terminations of participants, disablement of participants, death of participants and anticipated investment earnings. These assumptions although not affecting the actual costs of the pl an will affect the incidence of predicted future costs. For proper funding, it is required that the Actuary select assumptions which are appropriate in light of the economic, demographic, and legislative environment as they relate to the pension program.The assumptions we have made concerning these future events are described more fully in Appendix 2 of this report. Based on these assumptions, a projection of future benefits was made and a current contribution level sufficient to provide the anticipated benefit payments was determined through the use of an actuarial cost method. Selection of the Actuarial Cost Method An actuarial cost method, sometimes called a “funding method”, therefore, is essentially an approach to budgeting the estimated future costs. There are many actuarial cost methods which are available to the actuary and each method operates differently. However, all funding methods accomplish the same objective —to assign to each fiscal year of the employer the portion assumed to have accrue d in that year. The portion of the actuarial value of benefits assigned to a particular year in respect of an individual participant or the fund as a whole is called the normal cost. All funding methods are described by how the normal cost is calculated. The actuarial cost method prescribed by the State statutes to determine the statutorily minimum required contribution for periods on or after January 1, 2011 is the Projected Unit Credit Cost Method. Under this actuarial cost method, the ongoing cost as a percentage of total payroll will increase. In this method, the normal cost is determined by first calculating the projected dollar amount of each participant’s accumulated benefit under the plan as of both the first day of the fiscal year and as of the last day of the fiscal year and then determining the difference between these two amounts. The second step in deriving the normal cost for a given participant is to multiply the dollar amount of this difference by the actuarial present value of $1 of benef it. The actuarial cost method selected by our firm to determine the recommended plan contribution is the Entry Age Normal Cost Method. Under this actuarial cost method, ideally, the ongoing cost as a percentage of total payroll should remain fairly stable. In this method, the normal cost is determined by assuming each participant covered by the plan entered the plan under the same conditions that will apply to future plan entrants. The annual normal cost assigned to each year of an employee's career is calculated as a level percentage of the employees assumed earnings each year. These normal costs accumulate to the present value of the employee's benefit at retirement age. 322 of 820 CITY OF EVANSTON DISCUSSION FIREFIGHTERS’ PENSION FUND 2 VALUATION OBJECTIVES (Continued) Under both the Entry Age Normal Cost Method and the Projected Unit Credit Cost Method, the total funding of projected benefit costs is allocated between an unfunded liability, representing past benefit history, and future normal costs. This allocation is based on the assumption that the municipali ty will pay the normal cost for each plan year on a regular basis.It should be noted that although the term “unfunded liability” is applied to both funding methods,the resulting amount is different because of the method of calculation.Another feature of these methods is that only the unfunded liability is affected by the experience of the plan, and therefore any adjustments are made in the future amortization payments. In addition to the methodology changes described above, P.A. 96 -1495 also addressed the valuation of pension fund assets—the second component in the determination of the unfunded liability. The statute now provides that the actuarial value of a pension fund’s assets be set equal to the market value of the assets on March 30, 2011 and th at, in determining the actuarial value of assets after that date, any actuarial gains or losses from investment returns incurred in a fiscal year be recognized in equal amounts over the 5 -year period following that fiscal year. The actuarial valuation process is usually repeated each year and is to a certain extent self -correcting. As part of these actuarial cost methods, any deviation of actual experience from the chosen actuarial assumptions will be reflected in future contributions. A complete descripti on of these actuarial cost methods is explained in Appendix 4 of this report. Despite the statutory language which requires an application of the Projected Unit Credit method, we feel that funding under this method as a level percentage of payroll severely undermines the benefit security of the retirement system and transfers the payment for currently earned pensions to future generations of taxpayers. For these reasons, our valuation report also presents a recommended minimum contribution that will operat e to maintain the fundamental fiscal soundness of the retirement program, although a statutorily required contribution has also been calculated. The calculation of the recommended minimum contribution is based upon an amortization payment of 90% of any unfunded accrued liabilities as a level dollar amount over 30 years from January 1, 2011, the effective date of P.A. 96-1495. The calculation of the statutorily required contribution is based upon an amortization payment of 90% of any unfunded accrued liabi lities as a “level percentage of payroll”over 30 years from January 1, 2011, the effective date of P.A.96-1495. Although, I do not agree with the statutorily required level percentage of payroll methodology of determining the amortization of the unfunded accrued liability, I would be remiss if I did not advise my funds as to a “statutorily” acceptable calculation under the State law. Effective for periods beginning after June 15, 1996, the Governmental Accounting Standards Board has issued Statement No. 25 “Financial Reporting for Defined Benefit Pension Plans and Note Disclosures for Defined Contribution Plans”. This Statement establishes a financial reporting framework for defined benefit pension plans that distinguishes between two categories of inform ation: (a) current financial information about plan assets and financial activities and (b) actuarially determined information, from a long -term perspective, about the funded status of the plan and the progress being made in accumulating sufficient assets to pay benefits when due. The calculation of the Annual Required Contribution (ARC) is described in paragraph 36f of the Statement and is based upon an amortization payment of any unfunded accrued liabilities as either a level dollar amount or a level per centage of total payroll over a maximum of 40 years from the effective date of the Statement. Any significant increase in the total unfunded actuarial liability resulting from a change in actuarial methodology should be amortized over a period not less than 10 years. Approach to Setting Actuarial Assumptions In February, 2014, the Society of Actuaries released a “Report of the Blue Ribbon Panel on Public Pension Plan Funding” which focuses on the development of recommendation for strengthening public pl an funding. Some of the recommendations are as follows: Adequacy:Funding entities and plan trustees should strive to fund 100% of the obligation for benefits using assumptions that are estimated to be realizable 50% of the time. Intergenerational Equity:Fully funding pension benefits over the average future service period of employee reasonably aligns the cost of the benefits of the public services with the taxpayers who benefit from those services. Cost Stability and Predictability:Level costs over an intermediate period is often at odds with the goals of adequacy and intergenerational equity. Funding by allocating a significant portion to higher -risk, more volatile assets will tend to undermine the goal of cost stability. Adequacy and intergenerational equity should take precedence over the goal of cost stability and predictability. 323 of 820 CITY OF EVANSTON DISCUSSION FIREFIGHTERS’ PENSION FUND 3 VALUATION OBJECTIVES (Continued) Regarding the choice of interest rate, the following is helpful: According to the report, public retirement systems should use a forwar d-looking rate to discount pension liabilities rather than actual plan returns. The new rate would replace the actual long-term rate of return on plan assets generally used now to discount liabilities and set contribution levels The panel rejected use of a risk-free rate —or rates on the Treasury yield curve —to discount liabilities despite the basis in economic theory to balance generational risks,instead “Plans should be using rates of return that they believe can be achieved over the next 20 -to 30-year period with a 50% probability,” the report said. “The panel does not believe the rate should be aggressively conservative, as doing so may lead to a surplus.” When making assumptions, “it is important to consider the extent to which future economic and market conditions may differ from those of today or of the past,”…noting that “the long-term secular decline in interest rates … strongly suggests that the robust fixed -income performance of the past is not likely to be repeated in the future.” Actuarial Experience since the last actuarial valuation As part of the actuarial valuation process, it is helpful to examine the actual experience of the fund as compared to the experience which is expected by the actuarial assumptions. The measurement of any de viations of actual to expected experience is commonly referred to as a “Gain and Loss Analysis”. In performing this analysis, the actuary analyzes each actuarial assumption used in the valuation process. It is highly unlikely that actual experience will follow expected experience on a year-by-year basis. It is hoped that over the long term, if the actuarial assumptions are “reasonable”, the total gains and losses will offset each other. A “gain and loss analysis’ is a useful tool to examine whether the actuarial assumptions used to determine the municipal tax levy are suitable. Care must be taken in placing too much credibility in a short -term analysis as the assumptions are more appropriately measured over the long term. Nonetheless, an annual evaluati on of the actuarial assumptions will assist in identifying trends which, if unnoticed, can lead to inappropriate conclusions. When these trends are recognized, it is the actuary’s responsibility to modify one or more of the assumptions to better anticipate future experience. Some assumptions are easier to measure than others. In small plans, credible analysis can generally be made regarding the economic (financial) assumptions. These primarily include investment and salary increase assumptions. Unfortunately, it is often impossible to establish credible long term analysis of demographic assumptions (rates of termination, disability, retirement and mortality). Therefore, in choosing demographic assumptions, the actuary generally relies upon standardized tabular assumptions modified only by fund-specific characteristics. The actuarial gain and loss analysis for the current year is presented in Exhibit 3 -C and 3-D of the report. Exhibit 3- C shows the impact of the actuarial gains or losses on the recommended minimum contribution through a reconciliation of this contribution from the end of the prior valuation year to the end of the current valuation year. Exhibit 3-D derives the actuarial gain or loss in total as well as separating the individual financia l and demographic components. The overall experience gain (loss) for the year was $4,348,281 or 3.42%of the accrued liability at the beginning of the plan year. The dollar amount for the plan’s recommended minimum contribution is 94.61%of the prior year’s contribution. When measured as a percentage of payroll, the contribution level has changed from 66.06%to 61.69%. Thirty-year Projection of Liabilities The final section of our report illustrates projected payments from the Trust Fund for a 30 -year period commencing with the valuation date. These projections are based upon the actu arial assumptions selected for the fund concerning death, disability and retirement actually occurring. Care should be taken in interpreting or relying on these results--particularly for Funds with fewer than 200 participants. The credibility of this ty pe of projection is rarely realized beyond 10 years. Exhibit 5D presents this projection. 324 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 1 4 RESULTS OF VALUATION The following exhibits present the results of our actuarial valuation of the City of Evanston Firefighters' Pension Fund for the fiscal year January 1, 2014 through December 31, 2014. Exhibit 1 indicates that the recommended minimum contribution, calculated using the Entry Age Normal Cost method (EANC), from the City is $5,903,483 or 61.69%of total participating payroll.Under the Entry Age Normal actuarial cost method selected, this percentage of payroll should remain reasonably level over the lifetime of the plan . Exhibit 1 also indicates that the statutory minimum co ntribution, calculated using the Projected Unit Credit method (PUC), from the City is $4,410,119 or 46.08%of total participating payroll.Under the Projected Unit Credit actuarial cost method selected, this percentage of payroll should increase over the lifetime of the plan . Exhibits 2 and 3 provide specific information used to develop the recommended minimum and statutorily required City contribution and GASB Annual Required Contribution (ARC)..The Annual Required Contribution as of January 1, 2014 has been determined under the Governmental Accounting Standards Board Statement No. 25 and is required disclosure for the fiscal year ending December 31, 2014. The Entry Age Normal Cost and the Actuarial Accrued Liability were determined using the Entry Age Normal Cost Actuarial Cost Method. The Entry Age Normal Cost has been determined as a level percentage of projected payroll of the active members of the group. The amortization method for the Unfunded Actuarial Accrued Liability is determined as a level percentage of payroll amount over a closed Amortization Period as permitted in Governmental Accounting Standards Board Statement No. 25. Contribution amounts presented in this report have not been adjusted for i nterest to the date of payment.All values were determined on the basis of the actuarial assumptions and methods as more fully described in Appendix 1 of this report. Exhibit 4 presents a brief description of the demographic characteristics of the current member group. Exhibit 5 shows information relating to the pension assets. 325 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 1 5 GENERAL VALUATION RESULTS FOR FISCAL YEAR JANUARY 1, 2014 THROUGH DECEMBER 31, 2014 Recommended Minimum Contribution 1.Entry Age Normal Cost:$2,455,507 2.Unfunded Actuarial Accrued Liability (or Surplus):63,677,871 3.Actuarial Value of Assets:63,416,947 4.Annual Salaries of Active Firefighters:9,201,691 5.Recommended Minimum Contribution from the City:5,903,483 Contribution Percentage:61.69%* Statutory Minimum Contribution 1.Projected Unit Credit Normal Cost:$2,565,741 2.Unfunded Actuarial Accrued Liability (or Surplus):58,969,179 3.Actuarial Value of Assets:63,416,947 4.Annual Salaries of Active Firefighters:9,201,691 5.Statutory Minimum Contribution from the City:4,410,119 Contribution Percentage:46.08%* *Projected for the fiscal year ending December 31, 2014. 326 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 2 6 SUMMARY OF SPECIFIC VALUATION RESULTS Actuarial Present Value of Projected Entry Age Projected Unit Credit Number Benefits Normal Cost Normal Cost 1.Active Firefighters:104 Retirement Pension:$49,997,237 $1,616,363 $1,763,963 Survivors Pension:2,526,142 129,249 120,008 Disability Pension:13,831,249 659,026 644,059 Withdrawal Pension:617,494 50,869 37,711 _______________________________ TOTAL . . . . . . .104 $66,972,122 $2,455,507 $2,565,741 2.Inactive Firefighters and Survivors: Normal Retirees:90 $63,977,785 Widows (Survivors):22 4,104,854 Children (Survivors):0 0 Disabled Retirees:24 19,490,379 Deferred Vested:0 0 Terminated/Separated:2 66,799 TOTAL . . . . . . .138 $87,639,817 327 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 2 7 SUMMARY OF SPECIFIC VALUATION RESULTS (Continued) Entry Age Normal (EAN)Projected Unit Credit (PUC) 3.Total Actuarial Present Value of Projected Benefits:$154,611,939 N/A 4.Actuarial Present Value of Future Normal Costs:27,517,121 N/A 5.Actuarial Accrued Liability: [(3)-(4)]127,094,818 122,386,126 6.Actuarial Value of Assets:63,416,947 63,416,947 7.Unfunded Actuarial Accrued Liability (or Surplus):[(5)-(6)]63,677,871 58,969,179 8.Funded Ratio Percentage: [(6)÷ (5)] x 100 49.90%51.82% HISTORY OF FUNDED PERCENTAGES For the Year EAN EAN PUC PUC beginning January 1 Valuation Assets Accrued Liabilities Funded Percentage Accrued Liabilities Funded Percentage 2014 $63,416,947 $127,094,818 49.90%$122,386,126 51.82% 2013 59,395,358 127,764,750 46.49 123,367,084 48.15 2012 55,082,975 121,693,417 45.26 117,496,291 46.88 2011*54,214,525 119,011,406 45.55 115,204,015.47.06 2010*52,021,778 129,493,139 40.17 N/A N/A 2009*49,410,755 119,852,896 41.23 N/A N/A 2008*47,006,917 111,696,236 42.09 N/A N/A 328 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 3-A 8 DEVELOPMENT OF RECOMMENDED MINIMUM CITY CONTRIBUTION Fiscal Year January 1, 2014 through December 31, 2014 1.Entry Age Normal Cost:$2,455,507 Interest to December 31, 2014:165,747 (a)Total $2,621,254 (b)17½% of Projected Payroll 1,610,296 (c)Minimum Cost Payable, greater of (a) and (b):$2,621,254 2.Recommended Minimum Payment to Amortize 90 % of the Entry Age Normal Unfunded Accrued Liability as a level dollar amount over 26.99795 Years from January 1, 2014 with interest to December 31, 2014 :4,152,249 3.Credit for Surplus:0 4.Initial Recommended Minimum Contribution for Fiscal Year 2014: [(1) + (2) + (3)]6,773,503 5.Statutory Minimum Contribution (Exhibit 3B line 4)5,280,139 6.Total Recommended Minimum Contribution for Fisca l Year 2014: [Greater of Line 4 and Line 5]6,773,503 7.Active Member Contributions (9.455% of Salaries):870,020 8.Net Recommended Minimum City Contribution: [(6)-(7)]5,903,483 329 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 3-B 9 DEVELOPMENT OF STATUTORILY REQUIRED CITY CONTRIBUTION (NOTE THAT THIS CONTRIBUTION CALCULATION IS NOT RECOMMENDED) Fiscal Year January 1, 2014 through December 31, 2014 1.Projected Unit Credit Normal Cost:$2,565,741 Interest to December 31, 2014:173,188 (a)Total $2,738,929 (b)17½% of Projected Payroll 1,610,296 (c)Minimum Cost Payable, greater of (a) and (b):$2,738,929 2.Minimum Payment to Amortize 90% of the Pro jected Unit Credit Unfunded Accrued Liability as a level percentage of payroll over 26.99795 Years from January 1, 2014 with interest to December 31, 2014:2,541,210 3.Credit for Surplus:0 4.Total Statutorily Required Contribution for Fiscal Year December 31, 2014: [(1) + (2) + (3)]5,280,139 5.Active Member Contributions (9.455% of Salaries):870,020 6.Statutorily Required City Contribution: [(4)-(5)]4,410,119 RECONCILIATION OF THE CHANGE IN THE RECOMMENDED MINIMUM CITY CONTRIBUTION 1.Recommended Minimum Contribution for Year ending 12/31/2013:$6,239,481 2.Increase in Normal Cost and Amortization Payment due to anticipated pay changes:276,900 3.Increase/(Decrease) in Normal Cost resulting from actual pay changes:(36,187) 4.Effect of Asset Smoothing:165,589 5.Increase/(Decrease) resulting from changes in assumptions:0 6.Increase/(Decrease) resulting from other demographic and financial sources (retirements, deaths, new entrants, salary changes, etc.):(2,235,664) 7.Recommended Minimum Contribution for Year ending December 31, 2014:$5,903,483 330 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 3-C 10 GASB STATEMENT NO. 25 DISCLOSURE INFORMATION DEVELOPMENT OF THE ANNUAL REQUIRED CONTRIBUTION OF THE MUNICIPALITY Fiscal Year January 1, 2014 through December 31, 2014 1.Entry Age Normal Cost $2,455,507 2.Actuarial Accrued Liability 127,094,818 3.Actuarial Value of Assets*62,583,958 4.Unfunded Actuarial Accrued Liability 64,510,860 5.Payment to Amortize Unfunded Actuarial Accrued Liability Over 40 Years from the Effective Date of Application of GASB 25 (19 years remaining)4,280,108 6.Total Annual Required Contribution for Fiscal Year December 31, 2014: [(1) + (5)]6,735,615 7.Active Member Contributions (9.455% of Salaries):870,020 8.Annual Required Contribution (ARC) payable at the beginning of the current fiscal year: [(6)-(7)]5,865,595 *Excluding Contributions Receivable 331 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 3-D 11 DERIVATION OF EXPERIENCE GAIN(LOSS) AND COST METHOD CHANGE AS OF JANUARY 1, 2014 1.EANC Unfunded Actuarial Accrued Liability at 1/1/2013:$68,369,392 2.Entry Age Normal Cost Due at 1/1/2013:2,458,133 3.Interest on (1) and (2) to January 1, 2014 (at 6.75%per year):4,780,858 4.Contributions made for the prior year with interest to January 1, 2014:7,582,231 5.Expected EANC Unfunded Actuarial Accrued Liability at January 1, 2014 Before Assumption Changes [(1) + (2) + (3)-(4)]:68,026,152 6.Change in EANC Unfunded Actuarial Accrued Liability due to Assumptions Change at January 1, 2014:0 7.Expected Unfunded Actuarial Accrued Liability at January 1, 2014 [(5) + (6)]:68,026,152 8.Actual EANC Unfunded Actuarial Accrued Liability at January 1, 2014:63,677,871 9.Gain (Loss) for the prior Plan Year [(7)–(8)]:$4,348,281 The experience gain (loss) reported above is the net result of the following: 1.FINANCIAL SOURCES a)Investment experience (based upon market value of assets):$2,859,775 b)Contribution experience:237,066 c)Benefit Payments experience:279,936 d)Salary increases (greater)/lower than expected:85,969 Total from Financial Sources:3,462,746 2.DEMOGRAPHIC SOURCES Mortality, retirement, disability, termination, etc.:3,424,972 3.ACTUARIAL ADJUSTMENTS Market value adjustment for asset smoothing, including expenses (2,539,437) 4.GAIN (LOSS) ALL SOURCES Total Gain (Loss) for the prior Plan Year [(1) + (2) + (3)]$4,348,281 332 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 4-A 12 SUMMARY OF DEMOGRAPHIC INFORMATION AS OF JANUARY 1, 2014 Projected Annual Salaries Number (Fiscal Year 2014) Active Firefighters:104 $9,201,691 Total Number Monthly Benefits Normal Retirees:90 $429,072 Survivors (Widows):22 58,153 Survivors (Children):0 0 Disabled Retirees:24 105,583 Deferred Vested:0 0 Terminated/Separated:2 66,799 * *Return of Contributions The actuarial valuation was performed as of January 1, 2014 to determine contribution requirements for fiscal year 2014. 333 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 4-B 13 AGE AND SERVICE DISTRIBUTION Attained Age COMPLETED YEARS OF SERVICE Average Salaries 0-1 2-4 5-9 10-14 15-19 20-24 25-29 30-34 35-39 40+Total 15-19 0 - 20-24 2 2 65,377 25-29 2 13 15 72,455 30-34 9 11 22 80,461 35-39 1 9 5 15 85,684 40-44 2 3 11 3 19 90,293 45-49 2 3 5 3 1 14 98,381 50-54 1 4 5 10 113,227 55-59 1 1 2 1 5 99,415 60-64 1 1 2 103,214 65+0 - TOTAL 2 27 27 20 9 8 8 2 1 0 104 88,478 Age =39.31 Years Service =11.50 Years 334 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 5-A 14 ASSET INFORMATION Cash, Money Market,IL Funds $2,116,371 Certificates of Deposit 0 State, Local and Corporate Obligations 0 U.S. Government and Agency Obligations 8,806,881 Insurance Company Contracts 0 Pooled Investment Accounts 0 Mutual Funds & Corporate Bonds 40,415,165 Common & Preferred Stock 12,705,516 Taxes Receivable 0 Accrued Interest 114,180 Other Receivables 871,814 Net Liabilities 4,986 __________ Net Present Assets at Market Value $65,024,941 The chart on the following page shows a percentage of invested assets. 335 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 5-B 15 DEVELOPMENT OF ACTUARIAL VALUE OF ASSETS 1.Market Value of Assets,January 1, 2013**$58,463,916 2.Actual Income and Disbursements in prior year weighted for timing Weight for Weighted Item Amount Timing Amount Contributions Received During 2012-2013 7,354,695 50.00%3,677,348 Miscellaneous Revenue 150 50.00%75 Benefit Payments and Expenses Made During 2012-2013 7,591,908 (50.00)%(3,795,954) Total ( 118,532) 3.Market Value of assets adjusted for actual income disbursements [(1) + 2(d)]58,345,385 4.Assumed rate of return on plan assets for the year 6.75% 5.Expected return on assets [(3) x (4)]3,938,313 6.Market Value of Assets,January 1, 2013 58,463,916 7.Income (less investment income) for prior year 7,354,845 8.Disbursements paid in prior year 7,591,908 9.Market Value of Assets,January 1, 2014 $65,024,941 10.Actual Return [(9) + (8)–(7)–(6)]6,798,088 11.Investment Gain/(Loss) for Prior Year [(10)–(5)]2,859,775 336 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 5-B 16 DEVELOPMENT OF ACTUARIAL VALUE OF ASSETS (Continued) 12.Market Value of Assets,January 1, 2014:$65,024,941 13.Deferred investment gains and (losses) for last 4 years: Percent Deferred Plan Year Beginning Gain/(Loss)Deferred Amount a)2014**$2,859,775 80%$2,287,820 b 2013 $( 97,940)60%$( 58,764) c)2012 $(1,945,156)40%$( 778,062) d)2011 $785,005 20%$157,001 e)Total $1,601,684 $1,607,994 14.Actuarial value of plan assets for funding,, January 1, 2014: Item (12) less item 13(e):$63,416,947 15.Taxes receivable:832,989 16.Actuarial value of plan assets for GASB reporting January 1, 2014 item (14) less item (15)*:$62,583,958 Notes: * excluding taxes receivable * *The calculated value is determined by adjusting the market value of assets to reflect investment gains and losses (the difference between the actual investment return and the expected investment return) during each of the last five years at the rate of 20% per year. 337 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 5-C 17 ANALYSIS OF INVESTMENT RETURN Fiscal Year Annual Rate Ending December 31 of Return 2013 11.27% 2012 6.43 2011 1.91 2011*8.10 2010*14.83 2009*-11.18 Composite 2008-2013 5.02% 2009-2013 8.72% *Fiscal Year ending March 31 338 of 820 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 5-D THIRTY -YEAR PROJECTION OF PAYMENTS --------------------------Payouts from Active Group Upon------------------------------------------------------------Payouts from---------------------Total -------------------Termination---------------Death Retirement Disability Retired Group Deferred Pensioners Year Lump Sum Deferred Pension 18 2014 9,221 0 29,123 178,439 51,795 7,113,708 66,799 7,449,085 2015 6,893 0 43,635 379,815 104,746 7,013,439 0 7,548,528 2016 6,880 0 43,035 562,748 162,496 6,931,583 0 7,706,742 2017 6,783 0 57,704 722,137 222,444 6,853,939 0 7,863,007 2018 4,585 0 69,557 896,223 280,995 6,761,231 0 8,012,591 2019 2,373 0 85,232 1,100,996 344,431 6,668,182 0 8,201,214 2020 0 0 98,889 1,306,708 408,166 6,586,120 0 8,399,883 2021 0 0 114,167 1,488,860 475,333 6,489,559 0 8,567,919 2022 0 0 127,953 1,710,546 540,246 6,387,744 0 8,766,489 2023 0 0 143,549 1,943,373 607,830 6,301,507 0 8,996,259 2024 0 0 158,439 2,152,306 678,291 6,183,925 0 9,172,961 2025 0 0 174,435 2,392,100 751,749 6,054,687 0 9,372,971 2026 0 0 190,092 2,666,195 827,252 5,911,984 0 9,595,523 2027 0 0 205,681 2,934,913 905,133 5,753,814 0 9,799,541 2028 0 0 221,158 3,227,835 983,808 5,579,023 0 10,011,824 2029 0 0 235,455 3,505,129 1,064,313 5,386,772 0 10,191,669 2030 0 0 250,349 3,818,639 1,142,460 5,176,347 0 10,387,795 2031 0 0 262,018 4,129,740 1,223,884 4,947,697 0 10,563,339 2032 0 0 276,291 4,455,889 1,305,609 4,701,596 0 10,739,385 2033 0 0 285,993 4,816,093 1,382,324 4,439,083 0 10,923,493 2034 0 0 299,031 5,224,352 1,458,049 4,161,569 0 11,143,001 2035 0 0 307,041 5,569,971 1,532,918 3,931,719 0 11,341,649 2036 0 0 317,971 5,867,263 1,610,051 3,633,343 0 11,428,628 2037 0 0 323,292 6,162,721 1,679,714 3,328,103 0 11,493,830 2038 0 0 331,160 6,455,982 1,749,621 3,019,954 0 11,556,717 2039 0 0 333,361 6,755,398 1,811,937 2,713,153 0 11,613,849 2040 0 0 339,132 7,042,811 1,876,652 2,412,330 0 11,670,925 2041 0 0 333,105 7,290,153 1,930,587 2,121,932 0 11,675,777 2042 0 0 336,550 7,490,684 1,980,349 1,845,699 0 11,653,282 2043 0 0 329,472 7,649,786 2,023,250 1,587,448 0 11,589,956 339 of 820 CITY OF EVANSTON APPENDIX 1 FIREFIGHTERS’ PENSION FUND 19 ACTUARIAL ASSUMPTIONS (Economic) Investment Return 6.75%per annum, compounded annually (net of expenses). Salary Increases Representative values of assumed salary increases are as follows: Age Increase % 25 4.8611 30 2.9848 35 2.0341 40 1.5239 45 1.3083 50 1.1846 55 1.1220 An additional inflation allowance of 2.50%per year is added to the above. Payroll Growth It was assumed that payroll will grow 4.00%per year. Cost of Living Adjustments It was assumed that the Consumer Price Index –Urban (CPI-U) would increase 2.50%per year Actuarial Asset Basis The actuarial value of assets recognizes future gains and losses based on a 5-year smoothed market method as prescribed by Statute. In a 5-year smoothed market method, the current market value of assets is reduced (increased) for the current year and each of three succeeding years, by a portion of the gain/(loss) in market value during the prior year. Such gain/(loss) is determined as the excess/(deficit) of the current market value of assets over the market value of assets as of the prior year, increased to reflect interest at the actuarial rate and adjusted to reflect contributions and benefit payments during the prior year. The portion of such gain/(loss) by which the current market value of assets is reduced (increased) shall be 80% in the current year, 60% in the first succeeding year,40% in the second succeeding year and 20% in the third succeeding year. Additionally, in accordance with government accounting standards, the actuarial value of assets is adjusted to remove any contributions receivable on the reporting date. Expenses None assumed. 340 of 820 CITY OF EVANSTON APPENDIX 1 FIREFIGHTERS’ PENSION FUND 20 (Demographic) Mortality Active Lives RP-2000 Combined Healthy Mortality Table (male) with blue collar adjustment and with a 200% load for participants under age 50 and 125% for participants age 50 and over. Five percent (5%) of deaths amongst active firefighters are assumed to be in the performance of their duty. Non-Active Lives RP-2000 Combined Healthy Mortality Table (male) with blue collar adjustment and with a 200% load for participants under age 50 and 125% for participants age 50 and over. Termination Illustrative rates of withdrawal from the plan for reasons other than death or disability are as follows: Rate of Age Withdrawal 20 .0397 25 .0250 30 .0146 35 .0079 40 .0042 45 .0029 It is assumed that terminated firefighters will not be rehired Disability Rates Incidence of disability amongst firefighters eligible for disability benefits: Age Rate 25 .0009 30 .0025 35 .0046 40 .0065 45 .0097 50 .0166 55 .0314 15% of disabilities amongst active firefighters are assumed to be in the performance of their duty. Retirement Rates Retirements are assumed to occur between the ages of 50 and 69 in accordance with the following table: Rate of Rate of Age Retirement Age Retirement 50 .19 60 .28 51 .12 61 .36 52 .04 62 .44 53 .06 63 .52 54 .09 64 .60 55 .12 65 .68 56 .15 66 .76 57 .19 67 .84 58 .22 68 .92 59 .25 69 1.00 (Additional) Marital Status 85% of firefighters are assumed to be married. Spouse's Age Wives are assumed to be 3 years younger than their husbands. Actuarial Cost Method Projected Unit Credit for statutory minimum Entry Age Normal for recommended and GASB reporting 341 of 820 CITY OF EVANSTON APPENDIX 2 FIREFIGHTERS’ PENSION FUND 21 SUMMARY OF PRINCIPAL PLAN PROVISIONS Definitions Tier 1 –For Firefighters first entering Article 4 prior to January 1, 2011 Tier 2 –For Firefighters first entering Article 4 after December 31, 2010 Firefighter (4-106): Any person employed in the municipality's fire service as a firefighter, fire engineer, marine engineer, fire pilot, bomb technician or scuba diver. Creditable Service (4-108): Time served by a firefighter, excluding furloughs and leaves of absence in excess of 30 days,but including leaves of absence for illness or accident and periods of disability where no disability pension payments are received and also including up to 3 years during which disability payments have been received provided contributions are made. Creditable Service from other specified agencies is also included. Combined service credit option is available on a voluntary basis. Pension (4-109) Normal Pension Age Tier 1 -Age 50 with 20 or more years of creditable service. Tier 2 -Age 55 with 10 or more years of creditable service. Normal Pension Amount Tier 1 -50% of the greater of the annual salary held in the year preceding retirement or the annual salary held on the last day of service, plus 2½% of such annual salary for service from 20 to 30 y ear (maximum 25%)]. Tier 2 -2½% of Final Average salary for each year of service. Final Average Salary is the highest salary based on the highest consecutive 96 months of the final 120 months of service Early Retirement at age 50 with 10 or more years of service but with a penalty of ½% for each month prior to age 55. Annual Salary capped at $106,800 increased yearly by the lesser of ½ of the Consumer Price Index -Urban (CPI-U) or 3%.Salary for valuations beginning in 2014 is $110,631.26. . Minimum Monthly Benefit: $1,000 Maximum Benefit Percentage: 75% of salary Minimum Monthly Benefit: Annual step rate increases from $1,030.00 to $1,159.27. Maximum Benefit Percentage: 75% of salary except line of duty. 342 of 820 CITY OF EVANSTON APPENDIX 2 FIREFIGHTERS’ PENSION FUND 22 SUMMARY OF PRINCIPAL PLAN PROVISIONS (Continued) Termination Pension Amount Any firefighter who retires or is separated from service with at least 10, but less than 20 years of credited service, shall be entitled to a monthly pension commencing at age 60 equal to the monthly rate of compensation based on rank at separation multiplied by the applicable percentage below: Years of Applicable Credited Service Percentage 10 15.0 % 11 17.6 12 20.4 13 23.4 14 26.6 15 30.0 16 33.6 17 37.4 18 41.4 19 45.6 Pension Increase Non-Disabled Tier 1 -3% increase of the original pension amount after attainment of age 55 for each year elapsed since retirement, followed by an additional 3% of the original pension amount on each January thereafter. Effective July 1, 1993, 3%of the amount of pension payable at the time of the increase including increases previously granted, rather than 3% of the originally granted pension amount. Tier 2 -The lesser of ½ of the Consumer Price Index-Urban (CPI-U) or 3% increase of the original pension amount after attainment of age 60, followed by an additional 3% of the original pension amount on each January 1 thereafter. For firefighters who retire after January 1, 1986, 3% increase of the original pension amount after attainment of age 55 for each year elapsed since retirement, followed by an additional 3% in each January thereafter. For firefighters who retire prior to January 1, 1986, but after July 1, 1971, the 3% increase commences at age 60, and for firefighters who retire before July 1, 1971, the 3% increase commences at age 65. Disabled 3% increase of the original pension amount after attainment of age 60, followed by an additional 3% of the original pension amount in each January thereafter. Pension to Survivors (4-114) Eligibility Death of a firefighter: (1) on active duty as a result of any illness or accident; (2) on disability retirement; (3) on retirement with 20 years of service; (4) as a terminated member who has rights to a benefit at age 60; and (5) as a deferred pensioner. 343 of 820 CITY OF EVANSTON APPENDIX 2 FIREFIGHTERS’ PENSION FUND 23 SUMMARY OF PRINCIPAL PLAN PROVISIONS (Continued) Death Benefit Tier 1 -54% of annual salary based on attained rank at date of separation of service to surviving spouse, plus 12% of such salary to dependent children under 18. 100% of annual salary if death occurs in the line of duty. Depending upon the survival of the spouse, dependent children benefits may increase to a level of 20% of firefighter's salary. Greater of 100% of monthly retirement benefit or 54% of annual salary if completed 20 years of service or on disability retirement. Tier 2 –66 2/3% of pension amount to surviving spouse (or dependent children), subject to the following increase: the lesser of ½ of the Consumer Price Index-Urban (CPI-U) or 3%.increase of the original pension amount after attainment of age 60, followed by an additional 3% of the original pension amount on each January 1 thereafter. Minimum Monthly Survivor Pension Annual step rate increases from $1,030.00 to $1,159.27. Maximum Survivor Pension 75% of such firefighter's salary. Disability Pension -Line of Duty (4-110) Eligibility Suspension or retirement from fire service due to sickness, accident or injury while on duty. Pension Greater of 65% of salary attached to rank at date of suspension or retirement and the retirement pension available. Minimum Monthly Benefit: Annual step rate increases from $1,030.00 to $1,159.27. For each dependent child under 18, an additional $20 per month increased annually is granted each disabled member. Maximum total benefit is 75% of salary. Disability Pension -Not on Duty (4-111) Eligibility Suspension or retirement from fire service for any cause other than while on duty. Member must have at least 7 years of credited service. Pension 50% of salary attached to rank at date of suspension or retirement. Disability Pension -Occupational Disease (4-110.1) Eligibility Suspension or retirement from service after 5 years of service from causes of heart disease, cancer, tuberculosis or other lung disease. Pension Same pension as in line of duty. 344 of 820 CITY OF EVANSTON APPENDIX 2 FIREFIGHTERS’ PENSION FUND 24 SUMMARY OF PRINCIPAL PLAN PROVISIONS (Continued) Disability Pension Option A (4-113(a)) Eligibility Member receiving a disabled pension who attains age 50 and whose years of creditable service and years of disablement total 20 years. Pension Option Eligible for pension increase upon conversion to retirement. Pension amount remains the same at date of conversion but subject to annual pension increases. Disability Pension Option B (4-113(b)) Eligibility Member receiving disability pension who attains age 50 and who had 20 years of creditable service at date of disablement. Pension Option Convert to normal pension based upon years of service at disablement and salary attached to rank on date of election. Other Provisions Refund (4-116) At death with no survivors, contributions are returned to estate. At termination with less than 20 years of service, contributions are refunded upon request. Contributions by Firefighters (4.118.1) 9.455% of salary, including longevity, but excluding overtime pay, holiday pay, bonus pay, merit pay or other cash benefit. Additional 1% of salary if combined service credit option is selected. 345 of 820 CITY OF EVANSTON APPENDIX 3 FIREFIGHTERS’ PENSION FUND 25 GLOSSARY Actuarial Accrued Liability See Entry Age Normal Cost Method and Projected Unit Credit Cost Method. Actuarial Assumptions The economic and demographic predictions used to estimate the present value of the plan’s future obligations. They include estimates of investment earnings, salary increases, mortality, withdrawal and other related items. The Actuarial Assumptions are used in connection with the Actuarial Cost Method to allocate plan costs over the working lifetimes of plan participants. Actuarial Cost Method The method used to allocate the projected obligations of the plan over the working lifetimes of the plan participants. Also referred to as an Actuarial Funding Method. Actuarial Funding Method See Actuarial Cost Method Actuarial Gain (Loss) The excess of the actual Unfunded Actuarial Accrued Liability over the expected Unfunded Actuarial Accrued Liability represents an Actuarial Loss.If the expected Unfunded Actuarial Accrued Liability is greater, an Actuarial Gain has occurred. Actuarial Present Value The value of an amount or series of amounts payable or receivable at various times, determined as of a given date by the application of a particular set of Actuarial Assumptions. Actuarial Value of Assets The asset value derived by using the plan’s Asset Valuation Method. Asset Valuation Method A valuation method designed to smooth random fluctuations in asset values. The objective underlying the use of an asset valuation method is to provide for the long -term stability of employer contributions. Employee Retirement Income Security Act of 1974 (ERISA) The primary federal legislative act establishing funding, participation, vesting, benefit accrual, reporting, and disclosure standards for pension and welfare plans. 346 of 820 CITY OF EVANSTON APPENDIX 3 FIREFIGHTERS’ PENSION FUND 26 GLOSSARY (Continued) Entry Age Normal Cost Method One of the standard actuarial funding methods in which the Present Value of Projected Plan Benefits of each individual included in the Actuarial Valuation is allocated on a level basis over the earnings of the individual between entry age and assumed exit age(s). The portion of this Actuarial Present Value allocated to a valuation year is called the Normal Cost. The portion of this Actuarial Present Value not provided for at a valuation date by the Actuarial Present Value of future Normal Costs is called the Actuarial Accrued Liability. Normal Cost The portion of the Present Value of Projected Plan Benefits that is allocated to a particular plan year by the Actuarial Cost Method. See Entry Age Normal Cost Method for a description of the Normal Cost under the Entry Age Normal Cost Method.See Projected Unit Credit Cost Method for a description of the Normal Cost under the Projected Unit Credit Cost Method. Present Value of Future Normal Costs The present value of future normal costs determined based on the Actuarial Cost Method for the plan. Under the Entry Age Normal Cost Method, this amount is equal to the excess of the Present Value of Projected Plan Benefits over the sum of the Actuarial Value of Assets and Unfunded Actuarial Accrued Liabil ity. Present Value of Projected Plan Benefits The present value of future plan benefits reflecting projected credited service and salaries. The present value is determined based on the plan’s actuarial assumptions. Projected Unit Credit Cost Method One of the standard actuarial funding methods in which the Present Value of Projected Plan Benefits of each individual included in the Actuarial Valuation is allocated by a consistent formula to valuation years. The Actuarial Present Value allocated to a valuation year is called the Normal Cost. The Actuarial Present Value of benefits allocated to all periods prior to a valuation year is called the Actuarial Accrued Liability. Statement No. 25 of the Governmental Accounting Standards Board (GASB No. 25) The accounting statement that established the standards of financial accounting and reporting for the financial statements of defined benefit pension plans. Unfunded Actuarial Accrued Liability The excess of the Actuarial Accrued Liability over the Actuarial Value of Assets. 347 of 820 NOTES 27 348 of 820 For City Council meeting of August 11, 2014 Item A5 Business of the City by Motion: Chicago Avenue Project Improvement Design For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Sat Nagar, P.E., City Engineer Subject: Approval of Chicago Avenue Improvement Project Design Date: August 5, 2014 Recommended Action: Staff recommends that City Council approve the design concept for the 2015 Chicago Avenue Improvement Project. The proposed project addresses street resurfacing and other improvements for pedestrian and bicycle traffic from Davis Street to Sheridan Road. Funding Source: Funding for this work will be from the 2015 CIP Street Resurfacing Fund, 2015 Washington National TIF and ITEP grant. Summary: The City has received Illinois Transportation Enhancement Program (ITEP) funding for Chicago Avenue and Sheridan Road bike path project. On Chicago Avenue, the proposal is to provide a two-way bike path on the west parking lane from Sheridan Road to Davis Street connecting Northwestern University to the Central Business District. The two-way nine feet wide bike path would be constructed in the street/ parkway. This would separate the bicyclists from pedestrians and minimize the conflicts, and also provide an alternate for those that ride on the street. This would require removing twenty six metered parking spaces between Davis Street and Sheridan Road. Nineteen metered spaces could be added to the east side of Chicago Avenue between Sheridan Road and Clark Street and eight metered parking spaces between Church Street and Clark Street on west side of Chicago Avenue. The block by block parking impact is as follows: Memorandum 349 of 820 West Side East Side Sheridan to Clark Remove 16 non-metered spaces Convert to 19 metered spaces Clark to Church Remove 13 metered spaces Retain 19 metered spaces Retain 8 metered spaces Church to Davis Remove 13 metered spaces Retain 14 metered spaces To preserve the metered parking spaces, a portion the bike path between Clark and Church will be constructed in the parkway where there are minimal tree impacts. Church Street garage has 600 parking spaces with an occupancy rate of about 40%-50%. Seventy spaces available for parking at ground level in the Church Street parking garage could be converted to two hour parking only with the 1st hour free to address short term parking needs in the area. Attachment Project Scope and Design Presentation 350 of 820 CHICAGO AVENUE IMPROVMENT PROJECT SCOPE and PURPOSE Administration and Public Works Discussion August 11, 2014 Scope •Grove to Sheridan Street Resurfacing •Clark to Church Water Main Replacement •Davis and Grove Streetscape •Davis to Sheridan Cycle Track •Davis to Sheridan Upgraded Traffic Signal with Dedicated Bike Phase Purpose •Mitigate pedestrian and bicycle conflicts •Provide biking access between the NU campus and downtown •Provide comfortable connection to the Davis and Church bike lanes 351 of 820 CHICAGO AVENUE CYCLE TRACK PUBLIC INVOLVEMENT PROCESS List of Public Involvement Process for Chicago Avenue Cycle Track (2014) •March 31, 2014 - City Council Meeting •June 3, 2014 – First Ward Meeting •June 11, 2014 – Evanston Downtown Business •June 23 – Parking & Transportation Committee •July 19 – Public Workshop & Bike Ride Note: Chicago Avenue Cycle Track was also discussed in conjunction with the 2013 Davis Street Bike Lane Project 352 of 820 CHICAGO AVENUE CYCLE TRACK CLARK STREET TO SHERIDAN ROAD REMOVE 16 NON-METERED SPACES CONVERT TO 19 METERED SPACES 353 of 820 CHICAGO AVENUE CYCLE TRACK CHURCH STREET TO CLARK STREET REMOVE 13 METERED SPACES/RETAIN 8 METERED SPACES RETAIN 19 METERED SPACES 354 of 820 CHICAGO AVENUE CYCLE TRACK DAVIS STREET TO CHURCH STREET REMOVE 13 METERED SPACES RETAIN 14 METERED SPACES CONVERT 70 SPACES IN THE CHURCH STREET GARAGE TO 2-HOUR, 1ST HOUR FREE 355 of 820 CHICAGO AVENUE CYCLE TRACK NEXT STEPS •August to November 2014 – Finalize Design •November 2014 - A&PW Review of Final Design •January 2015 – Project Letting •April 2015 – Construction Start •June 2015 – Project Completion •July 19 – Public Workshop & Ride Rotary 356 of 820 For City Council meeting of August 11, 2014 Item A6 Resolution 58-R-14: Dempster Dodge TIF Redevelopment Agreement For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Wally Bobkiewicz, City Manager Subject: Approval of Resolution 58-R-14, “Authorizing the City Manager to Negotiate a TIF Redevelopment Agreement for the Evanston Plaza Shopping Center with the Contract Purchaser, Azzurri of Evanston” Date: August 5, 2014 Recommended Action: Staff recommends City Council adoption of Resolution 58-R-14, directing the City Manager to restate the City’s original commitment stated in Resolution 54-R-12 and authorizing the substitution of the party to negotiate with on the TIF Redevelopment Agreement Regarding Evanston Plaza Shopping Center to be Azzurri of Evanston, Inc. the contract purchaser for the real property located at 1900 Dempster. Funding Source: Funds would be appropriated from the Dempster/Dodge Tax Increment Financing (TIF) district. Summary: Valli Produce is reportedly in the final stages of negotiating a sublease with Safeway, parent company of the former Dominick’s store at Evanston Plaza, vacated at the end of 2013. The negotiations are subject to a confidentiality agreement and therefore, details are not available. The Valli Produce ownership team, operating as Azzurri of Evanston, LLC (“Azzurri”) has a purchase contract for the entire shopping center. To obtain financing from its lender, Azzurri’s has requested that the City Council resolution be updated to give the City Manager authority to negotiate the TIF Redevelopment Agreement with Azzurri. Valli Produce, if successfully negotiating the sublease with Safeway and closing the purchase of the shopping center, would be the owner-operator which provides an excellent opportunity to elevate the quality of the shopping center. Resolution 54-R-12, as currently drafted, gives the City Manager the authority to negotiate with “Bonnie Management” for an amount not to exceed $2 million for tenant improvements, canopy repair, and landscaping. The lender will not accept the Memorandum 357 of 820 resolution authorizing negotiations with the current property owner, Bonnie Management. Substituting “Azzurri of Evanston” for “Bonnie Management” in the resolution will expedite the closing of the purchase and provide the level of certainty the lender is seeking.. Legislative History: On June 25, 2012, City Council approved Ordinances 55-0-12, 56-0-12, 57-0-12, and Resolution 54-R-12 approving the Dempster/Dodge TIF Plan, designating the TIF district, adopting TIF financing, and authorizing future negotiations with Bonnie management. Attachments: Resolution 58-R-14 Resolution 54-R-12 358 of 820 7/25/2014 58-R-14 A RESOLUTION Authorizing the City Manager to Negotiate a TIF Redevelopment Agreement with the Contract Purchaser, Azzurri of Evanston, Inc. of the Evanston Plaza Shopping Center (“Dempster Dodge”) NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized and directed to restate the City’s original commitment stated in Resolution 54-R-12 “Authorizing the City Manager to Negotiate a TIF Redevelopment Agreement Regarding the Evanston Plaza Shopping Center” for a total of Two Million Dollars ($2,000,000) of TIF funds to be distributed to the property owner, Bonnie Management Company, for TIF eligible activities. SECTION 2: The Evanston Plaza Shopping Center property, which is legally described in Exhibit 1 (the “Property”), is under contract to be purchased by Azzurri of Evanston, Inc. (“Azzurri”), an Illinois corporation and this Resolution authorizes that the substitution of the party to negotiate with on the TIF Redevelopment Agreement to be Azzurri. SECTION 3: Any such negotiated RDA shall: not have a term that extends beyond December 31, 2019; limit the total amount of TIF funds to be distributed to Azzurri to Two million dollars ($2,000,000); expressly limit the use of said funds to tenant improvements, site improvements, and/or canopy repair. SECTION 4: Any such RDA shall be subject to approval of the City Council, which hereby reserves the right to reject any and all negotiations. 359 of 820 58-R-14 ~2~ SECTION 5: This resolution shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 360 of 820 58-R-14 ~3~ EXHIBIT 1 Legal Description THAT PART OF THE NORTH HALF OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS, DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF LOT 1 IN BANBURY THIRD CONSOLIDATION, BEING A PLAT IN THAT PART OF THE NORTHWEST QUARTER OF SAID SECTION 24, ACCORDING TO THE PLAT THEREOF RECORDED MARCH 27, 1987 AS DOCUMENT NO. 87162463; THENCE SOUTHWESTERLY, WESTERLY, SOUTHWESTERLY, SOUTHEASTERLY AND SOUTHWESTERLY ALONG THE NORTHWESTERLY LINE OF SAID LOT 1 TO A POINT THAT IS 241.64 FEET NORTHWESTERLY OF THE MOST SOUTHWESTERLY CORNER OF SAID LOT 1 AS MEASURED ALONG SAID NORTHWESTERLY LINE; THENCE SOUTHEASTERLY AT A RIGHT ANGLE TO SAID NORTHWESTERLY LINE 5.00 FEET; THENCE SOUTHWESTERLY ALONG A LINE 5.00 FEET SOUTHEASTERLY OF AND PARALLEL TO SAID NORTHWESTERLY LINE TO A POINT ON THE NORTH RIGHT-OF-WAY LINE OF GREENLEAF STREET; THENCE EASTERLY ALONG SAID NORTH RIGHT-OF-WAY LINE OF GREENLEAF STREET TO THE SOUTHWEST CORNER OF LOT 1 IN ARENS CONTROLS, INC. CONSOLIDATION, BEING A PART OF THE NORTHWEST QUARTER OF SAID SECTION 24, ACCORDING TO THE PLAT THEREOF RECORDED MAY 20, 1992 AS DOCUMENT NO. 92349794; THENCE NORTHEASTERLY ALONG THE WESTERLY LINE OF SAID LOT 1 IN ARENS CONTROLS, INC. CONSOLIDATION TO THE NORTHWEST CORNER OF SAID LOT 1; THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 1 TO A POINT OF CURVE; THENCE SOUTHEASTERLY ALONG SAID CURVE HAVING A RADIUS OF 40.00 FEET, AN ARC LENGTH OF 64.45 FEET TO A POINT OF TANGENCY ON THE EAST LINE OF SAID LOT 1; THENCE SOUTHERLY ALONG SAID EAST LINE TO A CORNER POINT FOR LOT 1 IN SAID BANBURY THIRD CONSOLIDATION; THENCE EASTERLY ALONG THE SOUTH LINE OF SAID LOT 1 IN BANBURY THIRD CONSOLIDATION TO A POINT ON THE WEST RIGHT-OF- WAY LINE OF BROWN AVENUE; THENCE NORTHERLY ALONG SAID WEST RIGHT-OF- WAY LINE OF BROWN AVENUE TO A POINT ON THE SOUTH LINE OF SAID LOT 1 IN BANBURY THIRD CONSOLIDATION; THENCE EASTERLY ALONG SAID SOUTH LINE OF LOT 1 AND THE EASTERLY EXTENSION THEREOF TO THE EAST RIGHT-OF-WAY LINE OF DODGE AVENUE; THENCE NORTHERLY ALONG SAID EAST RIGHT-OF-WAY LINE TO THE NORTHWEST CORNER OF LOT 1 IN KEAT’S RESUBDIVISION, BEING A SUBDIVISION IN THE NORTHEAST QUARTER OF SAID SECTION 24, ACCORDING TO THE PLAT THEREOF RECORDED SEPTEMBER 28, 1989 AS DOCUMENT NO. 89458950; THENCE WESTERLY ALONG THE WESTERLY EXTENSION OF THE NORTH LINE OF SAID LOT 1 TO A POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF SAID DODGE AVENUE; THENCE NORTHERLY ALONG SAID WEST RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF DEMPSTER STREET; THENCE WESTERLY, NORTHERLY AND WESTERLY ALONG SAID SOUTH RIGHT-OFWAY LINE TO THE POINT OF BEGINNING. Common Street Address: Retail/commercial parcels southwest of the intersection of Dempster Street and Dodge Avenue in Evanston, Illinois. 361 of 820 6/21/2012 54·R·12 A RESOLUTION Authorizing the City Manager to Negotiate a TIF Redevelopment Agreement Regarding the Evanston Plaza Shopping Center ("Dempster Dodge") NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON,COOK COUNTY,ILLINOIS,THAT: SECTION 1:The City Manager is hereby authorized and directed to negotiate a Tax Increment Financing ("TIF")redevelopment agreement ("RDA")with Bonnie Management Corp.("Bonnie"),owner of the property that is legally and generally described in Exhibits A and B,attached hereto and incorporated herein by reference, commonly known as Evanston Plaza Shopping Center (the "Subject Property"). SECTION 2:Any such negotiated RDA shall:not have a term that extends beyond December 31,2019;limit the total amount ofTIF funds to be distributed to Bonnie to two million dollars ($2,000,000.00); expressly limit the use of said funds to tenant improvements,site improvements,andlor canopy repair. SECTION 3:Any such RDA shall be subject to approval of the City Council, which hereby reserves the right to reject any and all negotiations. SECTION 4:This resolution shall be in full force and effect from and after its passage,approval,and publication in the manner provided by law. 362 of 820 Att~Jt:/~-/~ROd~ne,City Clerk AdoPted:~j5 ,2012 eth B.Tisdahl,Mayor 54-R-12 363 of 820 54-R-12 EXHIBIT A Legal Description THAT PART OF THE NORTH HALF OF SECTION 24,TOWNSHIP 41 NORTH,RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY,ILLINOIS,DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF LOT 1 IN BANBURY THIRD CONSOLIDATION, BEING A PLAT IN THAT PART OF THE NORTHWEST QUARTER OF SAID SECTION 24, ACCORDING TO THE PLAT THEREOF RECORDED MARCH 27,1987 AS DOCUMENT NO. 87162463;THENCE SOUTHWESTERLY,WESTERLY,SOUTHWESTERLY,SOUTHEASTERLY AND SOUTHWESTERLY ALONG THE NORTHWESTERLY LINE OF SAID LOT 1 TO A POINT THAT IS 241.64 FEET NORTHWESTERLY OF THE MOST SOUTHWESTERLY CORNER OF SAID LOT 1 AS MEASURED ALONG SAID NORTHWESTERLY LINE;THENCE SOUTHEASTERLY AT A RIGHT ANGLE TO SAID NORTHWESTERLY LINE 5.00 FEET;THENCE SOUTHWESTERLY ALONG A LINE 5.00 FEET SOUTHEASTERLY OF AND PARALLEL TO SAID NORTHWESTERLY LINE TO A POINT ON THE NORTH RIGHT-OF-WAY LINE OF GREENLEAF STREET;THENCE EASTERLY ALONG SAID NORTH RIGHT-OF-WAY LINE OF GREENLEAF STREET TO THE SOUTHWEST CORNER OF LOT 1 IN ARENS CONTROLS,INC. CONSOLIDATION,BEING A PART OF THE NORTHWEST QUARTER OF SAID SECTION 24, ACCORDING TO THE PLAT THEREOF RECORDED MAY 20,1992 AS DOCUMENT NO. 92349794;THENCE NORTHEASTERLY ALONG THE WESTERLY LINE OF SAID LOT 1 IN ARENS CONTROLS,INC.CONSOLIDATION TO THE NORTHWEST CORNER OF SAID LOT 1; THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 1 TO A POINT OF CURVE; THENCE SOUTHEASTERLY ALONG SAID CURVE HAVING A RADIUS OF 40.00 FEET,AN ARC LENGTH OF 64.45 FEET TO A POINT OF TANGENCY ON THE EAST LINE OF SAID LOT 1; THENCE SOUTHERLY ALONG SAID EAST LINE TO A CORNER POINT FOR LOT 1 IN SAID BANBURY THIRD CONSOLIDATION;THENCE EASTERLY ALONG THE SOUTH LINE OF SAID LOT 1 IN BANBURY THIRD CONSOLIDATION TO A POINT ON THE WEST RIGHT-OF-WAY LINE OF BROWN AVENUE;THENCE NORTHERLY ALONG SAID WEST RIGHT-OF-WAY LINE OF BROWN AVENUE TO A POINT ON THE SOUTH LINE OF SAID LOT 1 IN BANBURY THIRD CONSOLIDATION;THENCE EASTERLY ALONG SAID SOUTH LINE OF LOT 1 AND THE EASTERLY EXTENSION THEREOF TO THE EAST RIGHT-OF-WAY LINE OF DODGE AVENUE; THENCE NORTHERLY ALONG SAID EAST RIGHT-OF-WAY LINE TO THE NORTHWEST CORNER OF LOT 1 IN KEATS RESUBDIVISION,BEING A SUBDIVISION IN THE NORTHEAST QUARTER OF SAID SECTION 24,ACCORDING TO THE PLAT THEREOF RECORDED SEPTEMBER 28,1989 AS DOCUMENT NO.89458950;THENCE WESTERLY ALONG THE WESTERLY EXTENSION OF THE NORTH LINE OF SAID LOT 1 TO A POINT OF INTERSECTION WITH THE WEST RIGHT-OF-WAY LINE OF SAID DODGE AVENUE;THENCE NORTHERLY ALONG SAID WEST RIGHT-OF-WAY LINE TO A POINT OF INTERSECTION WITH THE SOUTH RIGHT-OF-WAY LINE OF DEMPSTER STREET;THENCE WESTERLY, NORTHERLY AND WESTERLY ALONG SAID SOUTH RIGHT-OFWAY LINE TO THE POINT OF BEGINNING. 364 of 820 54-R-12 EXHIBIT B General Street Location Retail/commercial parcels southwest of the intersection of Dempster Street and Dodge Avenue in Evanston,Illinois. 365 of 820 For City Council meeting of August 11, 2014 Item A7 Revisions to Ordinance 74-O-14: Borrowing from the IEPA Loan Program For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Director of Utilities Subject: Revisions to Ordinance 74-O-14, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Date: July 31, 2014 Recommended Action: Staff recommends adoption of revisions to Ordinance 74-O-14, which authorizes the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Water Pollution Control Loan Program for Large Diameter Sewer Rehabilitation on Cleveland Street. Funding Source: The ordinance as adopted authorizes the City to borrow up to $253,000, with debt service to be paid from the Sewer Fund. Background: The City Council adopted Ordinance 74-O-14 on July 14, 2014, as part of the IEPA loan application process for rehabilitation of a 54” combined sewer on Cleveland Street between Pitner Avenue and Hartrey Avenue. When bids were received for this project on July 29, 2014, the lowest responsive and responsible bidder’s proposal was $264,260. This is $11,260 above the borrowing limit in the adopted Ordinance 74-O-14 ($253,000). The $253,000 borrowing limit included a contingency, but this was exceeded due to prices for one of the pay items coming in significantly higher than expected based on previous project costs. Proposed Ordinance Revisions: The proposed ordinance revisions include increasing the borrowing limit to $300,000. This will allow for contingency above the bid price (in case of change orders), as well as interest accrued on any loan disbursements made during the construction period. Memorandum 366 of 820 The proposed ordinance revisions do not commit the City to borrowing the full $300,000. Rather, this demonstrates to the IEPA that the City is capable of repaying a loan up to this amount if needed, and provides additional contingency to ensure the loan will cover the total project cost. The difference in annual debt service on $300,000 as compared to the original borrowing limit of $253,000 is approximately $2,900 per year. Legislative History: Ordinance 74-O-14 was introduced on June 23, 2014, and adopted on July 14, 2014. Attachments: Revised version of Ordinance 74-O-14 with $300,000 borrowing limit 367 of 820 5/21/2014 7/31/2014 74-O-14 AN ORDINANCE Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Legislative Statement. At the time of passage of this ordinance, the City of Evanston, Cook County, Illinois, (“City”) operates its sewage collection system, including all property, real, personal, or otherwise owned or to be owned by the City or under the control of the City, and used for sewage collection purposes, as well as for any and all further extensions, improvements, and additions to the system; however, expressly excluding property which from time to time is deemed by the City to be no longer useful or necessary to the continued effective and efficient operation of the system or extensions, improvements or additions which are at the time of construction, acquisition and installation expressly excluded from the definition of system hereunder by the City, hereinafter referred to as “System,” and in accordance with the provisions of Section 6(a) of Article VII of the 1970 Constitution of the State of Illinois and 30 ILCS 350/1 et seq., the Local Government Debt Reform Act, hereinafter collectively referred to as the “Act.” 368 of 820 74-O-14 ~2~ The City Council has determined that it is advisable, necessary and in the best interests of public health, safety and welfare to improve the System. Said improvements include the following: Large diameter sewer rehabilitation by installing a cured-in-place pipe line in approximately 425 feet of 54-inch diameter combined sewer on Cleveland Street. The expected useful life of said rehabilitated sewers is estimated at 100 years. All improvements are to be constructed in accordance with the plans and specifications prepared by the City of Evanston Professional Engineer registered staff. All work herein described shall be referred to as the “Project.” The estimated cost of constructing and installing the Project, including engineering, legal, financial, and other related expenses is three hundred thousand dollars ($300,000) and there are insufficient funds on hand and lawfully available to pay such costs. Such costs are expected to be paid for with a loan to the City from the Illinois Environmental Protection Agency, hereinafter referred to as “IEPA,” through the Water Pollution Control Loan Program, hereinafter referred to as the “Program,” said loan to be repaid from revenues of the System, and such loan is authorized to be accepted at this time pursuant to the Act. Pursuant to, and in accordance with, the provisions of the Act, the City is authorized to borrow funds from the Program in the aggregate principal amount of three hundred thousand dollars ($300,000) for the purpose of providing funds to pay the costs of the Project. The loan to the City shall be made pursuant to a Loan Agreement, including certain terms and conditions, between the City and the IEPA, SECTION 2: This Ordinance 74-O-14 shall be in full force and effect from and after its passage, approval and publication in the manner provided by law, all 369 of 820 74-O-14 ~3~ pursuant to the Act and including, expressly, the home rule powers of the City pursuant to Section 6(a) of Article VII of the Illinois Constitution of 1970. SECTION 3: That it is necessary to public health, safety and welfare and in the best interests of the City to construct the Project and that the System continue to be operated in accordance with the provisions of the Act, and that for the purpose of constructing the Project, it is hereby authorized that funds be borrowed by the City of Evanston in an aggregate principal amount not to exceed three hundred thousand dollars ($300,000). SECTION 4: That, subject to the express provisions of this Ordinance, the City may not adopt additional ordinances or amendments which provide for any substantive or material change in the scope and intent of this Ordinance, including but not limited to interest rate, preference or priority of any other ordinance with this Ordinance, parity of any other ordinance with this Ordinance, or otherwise alter or impair the obligation of the City to pay the principal and interest due to the Program without the written consent of the IEPA. SECTION 5: That repayment of the loan to the IEPA by the City, pursuant to this Ordinance, is to be solely from the revenues derived from the System, as hereinafter provided; the loan does not constitute an indebtedness of the City within the meaning of any constitutional or statutory limitation. For the purposes hereof, “revenues” (hereinafter “Revenues”) of the System means all income from whatever source derived from the System, including investment income and the like, connection, permit and inspection fees and the like, user charges of all kinds for the use and service of the System, and including such transfers from the corporate funds or the sewer fund 370 of 820 74-O-14 ~4~ of the City as the City Council shall from time to time determine through the budget and appropriation of such funds, or other proper action; but shall not include non-recurring income from the sale of property of the System, governmental or other grants or loans, and as otherwise determined in accordance with generally accepted accounting principles for municipal enterprise funds. The repayment of the loan from the Revenues shall in all events be made only after provision for the payment of “Operation and Maintenance Costs” of the System, hereby defined to mean all costs of operating, maintaining and routine repair of the System, including such items as wages, salaries, costs of materials and supplies, taxes, power, fuel, insurance, purchase of sewage treatment or disposal capacity, including all payments for such services to be made pursuant to long-term contracts for the provision of such services, but shall not include debt service of any kind, depreciation, any capital reserve requirements, and as otherwise determined in accordance with generally accepted accounting principles for municipal enterprise funds. The City hereby pledges the Revenues, after provision has been made for the payment of Operation and Maintenance Costs, to the repayment of the loan; and covenants and agrees to charge such rates and impose such fees and charges for the use and service of the System as shall be sufficient to pay in a timely manner all repayments as required on the load pursuant to the terms of the Loan Agreement. SECTION 6: That the City Council hereby authorizes acceptance of the offer of a loan through the Program, including all terms and conditions of the Loan Agreement (“Loan Agreement”), as well as all special conditions contained therein and made a part thereof by reference. The loan funds awarded shall be used solely for the 371 of 820 74-O-14 ~5~ purpose of the Project as approved by the IEPA in accordance with the terms and conditions of the Loan Agreement. SECTION 7: That the City Manager is hereby authorized and directed to execute the Loan Agreement with the IEPA and to negotiate any additional terms or conditions deemed to be in the best interests of the City. SECTION 8: That the City hereby covenants and agrees that the Revenues, after a provision is made for the payment of Operation and Maintenance Costs, are a dedicated source of funds for the repayment of the loan, as evidenced by the Loan Agreement. The City reserves the right, without limitation of any kind, to issue obligations (“Obligations”) of any kind (including bonds, notes, or other obligations by whatever name and including all loans) payable from the Revenues and prior in lien to, on a parity of lien with, or subordinate in lien to the lien on the Revenues for the repayment of the loan as provided in the Loan Agreement, as shall be determined by the City Council; provided, however, that any covenants or agreements made by the City for the benefit of the holders of such Obligations shall, at the time of the incurring of such Obligations, also be made in a similar manner for the benefit of the obligation to repay the loan as represented by the Loan Agreement. The City intends that the obligation to repay the loan as evidenced in the Loan Agreement shall bear interest as provided therein on a basis which is not tax- exempt under the provision of the Internal Revenue Code of 1986, and the officers of the City charged with the execution of the Loan Agreement shall act in accordance with this stated intent. 372 of 820 74-O-14 ~6~ SECTION 9: That if any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity of such section, paragraph, clause or provision shall not affect any of the other provisions of this Ordinance. SECTION 10: All ordinances or resolutions, or parts thereof, in conflict herewith, are hereby repealed. SECTION 11: As long as the City has outstanding revenue bonds payable from revenues of the System that are senior to the revenue bond authorized by this Ordinance, the City shall maintain an account, coverage and reserves equivalent to the accounts, coverage and reserves required by the outstanding ordinances. Introduced: _________________, 2014 Adopted: ___________________, 2014 Approved: ________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 373 of 820 For City Council Meeting of August 11, 2014 Item A8 Ordinance 95-O-14: Authorizing the Sale of a Surplus Fleet Vehicle For Introduction To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Lonnie Jeschke, CPFP, Manager Fleet Services Subject: Ordinance 95-O-14, Sale of Surplus Property Fleet Vehicles Date: July 17, 2014 Recommended Action: Staff recommends that City Council adopt Ordinance 95-O-14 which directs the City Manager to offer the sale of vehicles owned by the City through public auction at the special Northwest Municipal Conference Vehicle Auction being sponsored by Manheim Auto Auctions on Tuesday, October 14, 2014 or any other subsequent Manheim Online Auction as these vehicles become available on a timely basis as a result of new vehicle replacements being placed into service. Funding Source: N/A Summary: The Fleet Services Division typically participates in two to three vehicle and equipment auctions per year in the Northern Illinois area. The auctions are provided on behalf of Manheim Auto Auction, 550 S. Bolingbrook Drive, Bolingbrook, Illinois 60440. Manheim Auctions is the Northwest Municipal Conference Suburban Purchasing Cooperative’s “bid winner” for auction services for member municipalities. This request authorizes the Fleet Division of Public Works to sell the vehicle listed in the table below through Northwest Municipal Conference Vehicle Auction sponsored by Manheim Auto Auction at Manheim Arena located at 550 S. Bolingbrook Drive, Bolingbrook, Illinois 60440, or any subsequent Manheim online internet auction to the highest bidder. All proceeds from the auction will be credited to account number 7780.56065, “Sale of Surplus Property.” Memorandum 374 of 820 SURPLUS FLEET VEHICLES/EQUIPMENT Cost Center Department Vehicle # Vehicle Make Vehicle Model Year V.I.N. # Overall Condition L.T.D. Miles 2265 E.P.D. NET 27 Ford Crown Vic 2005 2FAHP71W05X176023 Very Poor 82,964 2210 E.P.D. Patrol 43 Ford Crown Vic 2009 2FAHP71V69X143900 Very Poor 97,590 2210 E.P.D. Patrol 50 Ford Crown Vic 2009 2FAHP71V89X105049 Poor 55,026 2210 E.P.D. NET 57 Ford Crown Vic 2009 2FAHP71V89X143901 Very Poor 88,009 2210 E.P.D. Patrol 68 Ford Crown Vic 2009 2FAHP71V39X143899 Poor 71,741 2210 E.P.D. Patrol 69 Ford Crown Vic 2009 2FAHP71V69X105051 Poor 64,730 2210 E.P.D. Juvenile 71 Ford Crown Vic 2003 2FAHP71W53X211099 Very Poor 77,465 2210 E.P.D. Crim. Inv. 74 Ford Crown Vic 2004 2FAHP71W34X180131 Poor 68,459 2630 Transportation 161 Dodge Dakota 4X4 2003 1D7HG32X63S122516 Poor 39,266 3020 Recreation Mgmt 504 Ford E- 150 1990 1FDXE40F9XHB71221 Very Poor 131,375 3085 Recreation Maint. 514 Ford F- 450 4X4 2003 1FDWF37P43ED85868 Poor 44,600 3510 Horticulture Maint. 528 Ford F- 450 4X4 1999 1FDWW36F5XED32563 Very Poor 88,200 3515 Forestry 534 Jeep Wrangler 4 W.D. 2001 1J4FA49S41P330519 Poor 60,460 2685 Refuse Collection 704 Crane Carrier LET2-40 2005 1CYCCL48X5T0446963 Poor 63,672 3215 Summer Youth 734 Ford E- 150 Van 1998 1FMRE1168WHB39929 Poor 37,710 2435 Food & Environ. Health 803 Dodge Charger 2007 2B3KA43G37H810047 Poor 50,649 2320 Emergency Mgmt. 342 Ford Explorer 2004 1FMDU72K24ZB32137 Very Poor 81,997 7130 Water Fund 915 Ford F- 350 w/liftgate 1999 1FTSF30F0XED39948 Poor 46,583 7130 Water Fund 920 I.H. 4700 w/utility body 1999 1HTSLAAM0YH684278 Poor 63,184 Page 2 of 3 375 of 820 Attachments: Ordinance 95-O-14: Authorizing the Sale of a Surplus Fleet Vehicle Owned by the City of Evanston (Northwest Municipal Vehicle Auction) Page 3 of 3 376 of 820 7/17/2014 95-O-14 AN ORDINANCE Authorizing the Sale of a Surplus Fleet Vehicle Owned by the City of Evanston (Northwest Municipal Vehicle Auction) WHEREAS, the City Council of the City of Evanston (the “City”) has determined it is no longer necessary, practical, or economical, nor in the best interests of the City, to retain ownership of a certain surplus fleet vehicle that has a value in excess of one thousand five hundred dollars ($1,500.00) and is described in Exhibit A, which is attached hereto and incorporated herein by reference; and WHEREAS, the City Council has determined that it is in the best interests of the City to sell said surplus fleet vehicle to the highest bidder, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-3-(B) of the Evanston City Code of 2012, as amended, the City Council hereby authorizes and directs the City Manager to sell the aforementioned surplus fleet vehicle, upon terms and conditions deemed reasonable, necessary, and in the best interests of the City, to the highest bidder at the Northwest Municipal Vehicle Auction sponsored by Manheim Auto Auctions to be held on or around October 14, 2014 at the Manheim Arena located at 550 S. Bolingbrook Drive, Bolingbrook, Illinois 60440, or at any subsequent Manheim 377 of 820 95-O-14 ~2~ Auction Services online auction. SECTION 3: Upon payment of the price indicated by the Manheim Auction Services, the City Manager is hereby authorized to convey evidence of ownership of aforesaid surplus fleet vehicle to the Manheim Auction Service. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced:_________________, 2014 Adopted:___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 378 of 820 95-O-14 ~3~ EXHIBIT A SURPLUS FLEET VEHICLES/EQUIPMENT Cost Center Department Vehicle # Vehicle Make Vehicle Model Year V.I.N. # Overall Condition L.T.D. Miles 2265 E.P.D. NET 27 Ford Crown Vic 2005 2FAHP71W05X176023 Very Poor 82,964 2210 E.P.D. Patrol 43 Ford Crown Vic 2009 2FAHP71V69X143900 Very Poor 97,590 2210 E.P.D. Patrol 50 Ford Crown Vic 2009 2FAHP71V89X105049 Poor 55,026 2210 E.P.D. NET 57 Ford Crown Vic 2009 2FAHP71V89X143901 Very Poor 88,009 2210 E.P.D. Patrol 68 Ford Crown Vic 2009 2FAHP71V39X143899 Poor 71,741 2210 E.P.D. Patrol 69 Ford Crown Vic 2009 2FAHP71V69X105051 Poor 64,730 2210 E.P.D. Juvenile 71 Ford Crown Vic 2003 2FAHP71W53X211099 Very Poor 77,465 2210 E.P.D. Crim. Inv. 74 Ford Crown Vic 2004 2FAHP71W34X180131 Poor 68,459 2630 Transportation 161 Dodge Dakota 4X4 2003 1D7HG32X63S122516 Poor 39,266 3020 Recreation Mgmt 504 Ford E- 150 1990 1FDXE40F9XHB71221 Very Poor 131,375 3085 Recreation Maint. 514 Ford F- 450 4X4 2003 1FDWF37P43ED85868 Poor 44,600 3510 Horticulture Maint. 528 Ford F- 450 4X4 1999 1FDWW36F5XED3256 3 Very Poor 88,200 3515 Forestry 534 Jeep Wrangler 4 W.D. 2001 1J4FA49S41P330519 Poor 60,460 2685 Refuse Collection 704 Crane Carrier LET2-40 2005 1CYCCL48X5T044696 3 Poor 63,672 3215 Summer Youth 734 Ford E- 150 Van 1998 1FMRE1168WHB3992 9 Poor 37,710 2435 Food & Environ. Health 803 Dodge Charger 2007 2B3KA43G37H810047 Poor 50,649 2320 Emergency Mgmt. 342 Ford Explorer 2004 1FMDU72K24ZB32137 Very Poor 81,997 379 of 820 95-O-14 ~4~ 7130 Water Fund 915 Ford F- 350 w/liftgate 1999 1FTSF30F0XED39948 Poor 46,583 7130 Water Fund 920 I.H. 4700 w/utility body 1999 1HTSLAAM0YH684278 Poor 63,184 380 of 820 For City Council meeting of August 11, 2014 Item A9 Ordinance 96-O-14 – Increase in Class D Liquor License – Mumbai Grill For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 96-O-14, Increasing the Number of Class D Liquor Licenses for Yoga and Renish, LLC d/b/a Mumbai Grill, 1728 Sherman Avenue Date: July 17, 2014 Recommended Action: Staff recommends City Council adoption of Ordinance 96-O-14. Summary: Ordinance 96-O-14 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from forty-nine (49) to fifty (50) and permit issuance of a Class D license to Yoga and Renish, LLC d/b/a Mumbai Grill (“Company”), 1728 Sherman Avenue. This license will permit Company to sell alcoholic liquor for consumption on the premises while food is available. Business Representative Nitya Poutel submitted application materials. Legislative History: At the July 16, 2014 Liquor Control Review Board meeting, Mumbai Grill requested consideration of application for a Class D liquor license (Liquor/Restaurant) and the Board recommended the issuance of the License limited to retail sales at the licensed premises to beer and wine only. Section 2 of the ordinance contains this revision. ------------------------------------------------------------------------------------- Attachments: Ordinance 96-O-14 Application Minutes of the July 16, 2014 Liquor Control Review Board meeting Memorandum 381 of 820 7/17/2014 96-O-14 AN ORDINANCE Amending City Code Section 3-5-6-(D) to Increase the Number of Class D Liquor Licenses from Forty-Nine to Fifty (Yoga and Renish, LLC d/b/a Mumbai Grill, 1728 Sherman Avenue) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Subsection 3-5-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class D liquor licenses from forty-nine (49) to fifty (50) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-5-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding class D licenses only during the period when their patrons are offered a complet e meal. The applicants for the renewal of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be $2,800.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this Chapter, shall be $2,940.00. No more than forty-nine (49) fifty (50) such licenses shall be in force at any one (1) time. SECTION 2: Pursuant to the findings and the discussion set forth in the legislative Record concerning this Ordinance, the licensee shall be authorized to offer for retail sale at the licensed premises beer and wine only. The restriction on the type of 382 of 820 96-O-14 ~2~ alcoholic beverages offered for retail sale at the premises licensed by this Ordinance shall not apply to any other holder of a Class D liquor license. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2014 Adopted: ___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 383 of 820 384 of 820 385 of 820 386 of 820 387 of 820 388 of 820 389 of 820 390 of 820 391 of 820 392 of 820 393 of 820 394 of 820 395 of 820 396 of 820 397 of 820 398 of 820 399 of 820 400 of 820 Page 1 of 5 MEETING MINUTES Liquor Control Board Wednesday July 16, 2014 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Elizabeth Tisdahl, Dave Skrodzki, Dick Peach, Byron Wilson Members Absent: Marion Macbeth Staff Present: W. Grant Farrar, Theresa Whittington Others Present: Nitya Poudel (Mumbai Grill); Thomas Douvikas (D&D Dogs); Kosta Douvikas (D&D Dogs); Robert Lapata (The Wood Shed); Joe Krause (The Wood Shed); Irene Bahr (Whole Foods); Noelle Wagner (Whole Foods); Anita Remijas (Women’s’ Club of Evanston) Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor CALL TO ORDER The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at 11:00 a.m. All attendees introduced themselves and specified his/her role related to the meeting. NEW BUSINESS Yoga and Renish, LLC, dba Mumbai Grill. 1728 Sherman Ave, Evanston, IL 60201: Consideration of application for issuance of a Class D Liquor License (Liquor/Restaurant). Mumbai Grill requested consideration of an application for issuance of a Class D Liquor License (Liquor/Restaurant). Mr. Poudel explained that he recently purchased the restaurant that previously had a liquor license. He seeks a new liquor license under his ownership. He explained that the restaurant serves Indian food and that he intends on serving beer and wine at the restaurant. Mayor Tisdahl asked if all servers will have BASSET training. Mr. Poudel responded that it is a family business run by him and his wife. Currently only he is BASSET trained but his wife will get trained soon. Board members reviewed the application packet in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a Class D Liquor License to be introduced at the City Council meeting on August 11, 2014. D&D Dogs, Inc., dba D&D Dogs, 825 Noyes Street, Evanston, IL 60201: D&D Dogs requested consideration of an application for issuance of a Class D Liquor License (Liquor/Restaurant). 401 of 820 Page 2 of 5 Kosta Douvikas (KD) explained that D&D Finer Foods already has a liquor license to sell packaged goods. KD would like to offer patrons of the restaurant (D&D Dogs) the option to have a beer or wine with their food. He also plans to offer service of alcohol in the outdoor eating area. Mayor Tisdahl questioned whether service of alcohol would be allowed on the sidewalk café. Mr. Farrar explained that a type 2 restaurant with a sidewalk café permit is prohibited from serving alcohol in the outdoor area. KD acknowledged the restriction and indicated that he has indoor seating. Mayor Tisdahl stated further that she received a lot of emails from concerned citizens regarding the DMK liquor license and is worried that issuing a license to D&D Dogs will create a negative precedent for the neighborhood . Dick Peach pointed out that there are already businesses in the area with liquor licenses. Anita Remijas commented that she lives in the neighborhood and is familiar with D&D and contrasted it with DMK by stating DMK’s seating is very limited. The concern regarding DMK was that students would buy harder alcohol. She further stated that D&D has worked over the years at improving the area and expanding hours as the residents require. She further stated that D&D Finer Foods has been very responsible in its liquor sales practices. She feels D&D Dogs is larger than DMK and that they should get a license. Dick Peach stated that he thinks it is good for the area and good for the business. He further stated that D&D Dogs is more than just a hot dog stand and it serves a wider variety of food than DMK. Dave Skrodzki supported the license and stated that D&D Dogs and D&D Finer Foods have been responsible business owners. Byron Wilson also recommended issuance of a license. Mayor Tisdahl indicated that in the future she would share citizen emails regarding liquor licensing with the Liquor Board members. Mayor Tisdahl stated she would issue a written decision regarding D&D Dogs’ request in a couple of days. Kosta Douvikas offered that D&D Finer Foods has been in the neighborhood for over 40 years. It pays its liquor taxes in a timely manner. Students know that they diligently check ID’s and use scanners to do so. They also require two forms of ID if presented with an out-of-state ID. Mayor Tisdahl agreed that D&D Finer Foods runs a great business and she likes the food at D&D Dogs. Her concern centers on the concerns of residents in the area. Kosta Douvikas responded that residents visiting his establish want to have alcohol with their meals. Mayor Tisdahl indicated that she would issue her decision in a couple of days. MDCC, LLC., dba The Wood Shed, 1700 Central Street, Evanston, IL 60201: The Wood Shed requested consideration of an application for issuance of a Class D Liquor License (Liquor/Restaurant). Robert Lapata (RL) spoke on behalf of The Wood Shed. He explained that he is seeking a full Class D license for a type 1 restaurant. He feels the restaurant will add value to the development of the east side of Central Street that is underserved. Mr. Lapata also lives in the neighborhood. 402 of 820 Page 3 of 5 Dick Peach noted that the BASSET certificate was out of date. RL stated that he will provide an updated/valid BASSET card as soon as possible. Byron Wilson asked about the origin of the restaurant name. Robert Lapata responded that they are in the process of changing the business name to The Ten Mile House. They feel this name better reflects the atmosphere of the restaurant and is meaningful to Evanston’s history. Board members reviewed the application packet in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a Class D Liquor License to be introduced at the City Council meeting on August 11, 2014. FOR DISCUSSION Whole Foods Market, 2748 Green Bay Road, Evanston, IL Whole Foods Market discussed its new business model for Green Bay Road that includes on-site consumption. oe lle Wagner W Store Design & Operations Coordinator at Whole Foods Market, explained the store concept to the Board. Whole Foods is proposing a diner that would serve beer and wine and a small wine bar that would serve food in the form of cheese plates and other small plates. There are seating areas in the plan that is conducive to confining alcohol consumption to specific areas if needed. Whole Foods preference would be to allow a “sip and shop” experience allowing patrons the ability to walk through the store with alcohol while shopping. There have been no issues with similar models in other stores. Other local stores with similar on-site consumption include Sauganash, Lincoln Park and Park Ridge. She stressed that they are seeking to serve beer and wine only. The concept is in stores throughout the country and some even include spirits. The on-site consumption adds to the dining experience and provides a place for people to hangout. Mayor Tisdahl raised concerns over the wine bar. Ms. Wagner explained that the wine bar will serve food and that there will be a grill attached to the wine bar. Dick Peach said it is an interesting concept and does not have any objections to it. Dave Skrosdzki thinks the concept will work well in the proposed location and will be well received by the area residents. Byron Wilson also supported the idea. Grant Farrar (GF) asked about the target opening date. NW responded that Whole Foods is aiming for August 2015. GF asked if the same “sip and shop” concept proposed in Evanston is the same one implemented in Park Ridge. NW responded that Park Ridge does not allow sip and shop and requires the alcohol service to take place in a confined area. Irene Bahr explained that Park Ridge narrowed the scope of its code to not allow for sip and shop and also put in other restrictions. GF asked when the on-site consumption models were implemented at the Lincoln Park and Sauganash stores. NW explained that the concepts were in place at the time of opening at both locations and that the stores were designed with that intent. GF asked about the location of an outdoor patio. NW responded that there are no pla ns for an outdoor patio at the Green Bay Road location. 403 of 820 Page 4 of 5 Mayor Tisdahl asked how important “sip and shop” is to the store business plan. NW stated that it is a model they would like to implement uniformly in the future and that is enhances the shopping experience. Whole Foods would be agreeable to abandoning that idea and confining alcohol consumption to specific areas of the store. Mayor Tisdahl thinks that would more align with the values of Evanston residents. Grant Farrar asked if there have been any incidents with over-consumption at any of the other stores. NW responded “no”. She further stated that the Sauganash residents had a lot of concerns prior to the store opening and that those concerns were addressed though community meetings. NW stated that most people only have 1-2 drinks. GF asked how they plan to monitor consumption. NW is not aware of any over-consumption or under age instances like that at any of the stores. She further stated that all personnel in the bar areas are all trained in the laws and they check everyone’s ID. Whole Foods is very aware of the licensing requirements and do not want to put their license at risk. Grant Farrar noted that the concept has changed from the initial proposal. Mayor Tisdahl expressed her intent to further vet the issue. She is concerned about spirits. Irene Bahr noted that the concept has changed and Whole Foods intends to only serve beer and wine at the location. Mayor Tisdahl rejected the “sip and shop” experience and expressed her preference that alcohol service be contained to certain areas. Representative from Whole Foods have had at least one meeting with the local Alderman. The Mayor would like to allow time for Whole Foods to have further conversation with the Alderman. She would like the neighbors to know in advance when the issue will be on the City Council agenda. Irene Bahr was agreeable to holding any further discussion until September or later while Whole Foods does furth er reach out to the community. Women’s Club of Evanston, 1702 Chicago Ave, Evanston, IL 60201 Anita Remijas of The Women’s Club of Evanston (WCE) discussed reducing the one- day liquor licensing fees for class Z1 and class Z2. She explained that WCE hosts 10 days of public events per year that necessitate a one-day liquor permit. It is not cost beneficial to acquire the one-day licenses as they often cost more than they sell in alcohol. The money raised at the various events benefit the community. It’s a lot of money to pay $150 per day for 10 events. She would like the fee waived or a fee per event rather than per night. Grant Farrar (GF) stated that the request would require a code amendment. Z1 and Z2 requirements apply city-wide to all organizations equally. A waiver could raise equal protection issues and is not practical from an administrative point of view. Consequently, a code amendment would be the most appropriate course of action. GF recommended either increasing days allowed per event and/or reducing the one-day fee for Z1 and Z2. Dick Peach asked if hiring a licensed catering company might circumvent the need for a one-day liquor license. Anita Remijas stated that they already do that for one particular private event but the cost is actually more than a one-day liquor license. Mayor Tisdahl inquired what about the cost of an annual liquor license. GF stated that the closest license class is S and the annual fee is $500. GF offered that the class 404 of 820 Page 5 of 5 description may be able to get expanded from just Veteran Organizations to include other organizations that maintain club headquarters in the City of Evanston. The Board was favorable to exploring a $500 per year annual license for non-profit organizations. GF directed staff to research other potentially qualifying organizations to identify the revenue impact of such a change. The Mayor will make a decision at a future date pending this research. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl, Mayor at 11:59 a.m., July 16, 2014. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 405 of 820 For City Council meeting of August 11, 2014 Item A10 Ordinance 97-O-14 – Increase in Class D Liquor License –Ten Mile House For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 97-O-14, Increasing the Number of Class D Liquor Licenses for MDCC, LLC d/b/a Ten Mile House, 1700 Central Street Date: July 17, 2014 Recommended Action: Staff recommends City Council adoption of Ordinance 97-O-14. Summary: Ordinance 97-O-14 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty (50) to fifty-one (51). MDCC, LLC d/b/a Ten Mile House (“Company”), 1700 Central Street, was recommended for issuance of a Class D liquor license. This license will permit Company to retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. Application materials were submitted by Business Representative Fred Gale. Legislative History: At the July 16, 2014 Liquor Control Review Board meeting, Company requested consideration of application to obtain a Class D liquor license (Liquor/Restaurant). The Board recommended the issuance of a Class D Liquor License. ------------------------------------------------------------------------------------- Attachments: Ordinance 97-O-14 Application See Agenda Item A9 for Minutes of the July 16, 2014 Liquor Control Review Board meeting Memorandum 406 of 820 7/17/2014 97-O-14 AN ORDINANCE Amending City Code Section 3-5-6-(D) to Increase the Number of Class D Liquor Licenses from Fifty to Fifty-One (MDCC, LLC d/b/a Ten Mile House, 1700 Central Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Subsection 3-5-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class D liquor licenses from fifty (50) to fifty-one (51), to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-5-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding class D licenses only during the period when their patrons are offered a complete meal. The applicants for the renewal of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be $2,800.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this Chapter, shall be $2,940.00. No more than fifty (50) fifty-one (51) such licenses shall be in force at any one (1) time. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to 407 of 820 97-O-14 ~2~ any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2014 Adopted: ___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 408 of 820 410 of 820 411 of 820 412 of 820 1. Limited Liability Company Name: __________________________________________________________ _____________________________________________________________________________________ 2. State under the laws of which the company is organized: ________________________________________ 3. Date organized or authorized in Illinois: ______________________________________________________ 4. The Limited Liability Company intends to adopt and transact business under the assumed name of: _________________________________________________________________ _________________________________________________________________ The right to use the assumed name shall be effective from the date this application is filed by the Secretary of State until __________________________, the first day of the company's anniversary month in the next year, which is evenly divisible by five. 5. Form LLC-1.20 Secretary of State Jesse White Department of Business Services Limited Liability Division Room 351 Howlett Building 501 S. Second St. Springfield, IL 62756 www.cyberdriveillinois.com Illinois Limited Liability Company Act Application to Adopt an Assumed Name Filing Fee: Approved: FILE # Adopt, Change, Cancel or Renew an Assumed Name is to the best of my knowledge and belief, true, correct and complete. Dated ___________________________________, ____________. Name Title If applicant is a company or other entity, state name of company and indicate whether it is a member or manager of the LLC. Month & Day Year The undersigned affirms, under penalties of perjury, having authority to sign hereto, that this Application to FILED Jesse White Secretary of State This document was generated electronically at www.cyberdriveillinois.com TEN MILE HOUSE MDCC, LLC 30.00 FREDRIC GALE (Manager) JMD1 04/01/2015 IL Jul 23, 2014 04/08/2014 4757122 Jul 23 2014 413 of 820 414 of 820 415 of 820 416 of 820 417 of 820 418 of 820 419 of 820 420 of 820 421 of 820 422 of 820 423 of 820 424 of 820 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, August 11, 2014 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN RAINEY, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF JULY 28, 2014 III. ITEMS FOR CONSIDERATION (P1) Ordinance 99-O-14 Planned Development – Evanston Sports Dome 2454 Oakton Street, 14PLND-0080 The Plan Commission and staff recommend adoption of Ordinance 99-O-14 for approval of a Planned Development to construct a 67,660-square foot indoor recreation facility (Evanston Sports Dome) at 2454 Oakton Street. The petitioner is requesting five site development allowances: height of the building, number of off- street parking spaces, side yard setback for open parking spaces, number of loading spaces, and dimensions of parking spaces. For Introduction (P2) Ordinance 101-O-14 Granting Major Zoning Relief for Building Lot Coverage, Impervious Surface Coverage, Setbacks, and Parking at 910 Hinman The Zoning Board of Appeals and City staff recommend adoption of Ordinance 101- O-14 granting major zoning relief for building lot coverage, impervious surface coverage, north interior side yard setback, rear yard setback, and a parking variance for a 4-story, 7-unit multifamily residence at 910 Hinman Avenue. Suspension of the Rules is requested for introduction and action by City Council on August 11, 2014. For Introduction and Action IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 425 of 820 Planning & Development Committee Meeting Minutes of July 28, 2014 – 7:15 p.m. Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, J. Grover, D. Holmes, A. Rainey, M. Tendam D. Wilson, M. Wynne STAFF PRESENT: W. Bobkiewicz, S. Flax, K. Hurley, M. Masoncup, M. Muenzer, B. Newman, C. Plante, M. Poole OTHERS PRESENT: Ald. P. Braithwaite, Mayor E. Tisdahl PRESIDING OFFICIAL: Ald. Rainey I. DECLARATION OF QUORUM A quorum being present, Chair Rainey called the meeting to order at 7:24 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF JULY 14, 2014 Ald. Grover moved approval of the minutes of the July 14, 2014 meeting, seconded by Ald. Holmes. The Committee voted unanimously 7-0 to approve the July 14, 2014 minutes. III. ITEMS FOR CONSIDERATION (P1) Ordinance 78-O-14, Amendments to Inclusionary Housing Ordinance The Housing and Homelessness Commission and City staff recommend City Council adoption of Ordinance 78-O-14, amending the Inclusionary Housing Ordinance to define all for-sale, rental and condo conversion developments of five or more units as covered developments, increase the percentage of affordable units in developments receiving public funding from 10% to 20% and increase the fee-in-lieu of affordable units on site from $40,000 to $100,000 per unit. For Introduction Ald. Grover moved to introduce Ordinance 78-O-14, seconded by Ald. Tendam. Sarah Flax, Housing and Grants Administrator, presented statistics and explained the proposed amendments to Ordinance 78-O-14 that had been developed by the Housing & Homelessness Commission and staff: • In 2004, 25.9% of all rental and ownership housing in Evanston was affordable • In 2013, the percent of affordable housing declined to 15.4% • 40% reduction in affordable housing in less than 10 years The following are the percentages of households spending more than 50% of their income on housing: • 28% of renter households • 10.2% of homeowner households DRAFT – NOT APPROVED 426 of 820 Planning & Development Committee Meeting Minutes of July 28, 2014 Page 2 of 7 • Over 38% of Evanston families pay more than 50% of their income on housing • From 2000 to 2011, incomes declined at over three times the rate of housing values and rent Proposed amendments: • Expand definition of covered development: • Apply to developments of 5 or more units • Condo conversions and new rental construction in addition to for-sale construction • Increase affordable units to 20% of total in projects receiving public funding • Half of rental units designated for households at 60% AMI, half for households at 30% AMI • Maintain rental affordability for 25 years • Increase fee in lieu to $100,000 per unit • Set minimum square footage for affordable units based on property standards code Developer benefits: • Expedited application review process • Waiver of building permit and plan review fees for affordable units • Deferral of building and plan review fees until receipt of temporary certificate of occupancy for market rate units Ms. Flax explained which working people in the community earn within the guidelines for affordable housing: • 80% of the AMI (area median income) is $40,550 gross • 80% of the AMI for a household of 4 is $57,900 • 60% of the AMI for 1 is $30,420 • 60% of the AMI for 2 is $43,440 • Entry level income of teachers with bachelor’s degree: $46,349 • Entry level income of teachers with Master’s degree: $50,000+ • Custodian: $31,300 • Pre School Supervisor: $37,000 - $54,000 • Students who are usually over age 24, not being financially subsidized by their parents and are heads of households, are eligible for affordable housing • Minimum wage is $8.25/hr = $20,000/yr, which is below the levels for affordability; incomes are stagnating while housing costs are rising At Ald. Wynne’s inquiry as to the cause of the statistics, Ms. Flax said the City lost a great deal of rental housing that was converted to condos and since it is difficult to get a mortgage, the demand for rental housing has risen. Ms. Flax noted that according to HUD, $979 is the fair market price for a 2 bedroom unit but in zip code 60201 HUD will pay $1,060 and in zip code 60202, $1,100 for a 2 bedroom; Evanston is out of sync with the Chicago market. Ald. Grover clarified that we have had new construction of 2,000 units, but lost 3,300 affordable units (to 80% and 60% AMI) since 2004 because the new development is out of reach for them. 427 of 820 Planning & Development Committee Meeting Minutes of July 28, 2014 Page 3 of 7 Ald. Wilson commented that the developer will pass the cost of an affordable unit on to the tenants rather than take a cut in their profit and the burden will not be shared by the rest of the community, but by a very small number of people who cannot afford it. At Ald. Grover’s inquiry, Ms. Flax explained that the NSP2 (Neighborhood Stabilization Program) housing was created to stabilize blighted neighborhoods, not to provide affordable housing; the income limits were 100% and 120% of AMI. She also noted that it is difficult for people earning 80% of AMI to qualify for mortgages. So far, 116 households occupy the 84 rehab and 32 new development units, 70% of which work or live in Evanston. The Committee agreed that the program has been successful. At Ald. Fiske’s inquiry about the issue that a developer may not be able to get financing with the affordable unit(s), Ms. Flax said there are developers that do continue to get financing, adding that the developers will have the opportunity to argue their case, negotiate benefits to the City, and give in different ways. Chair Rainey opened the floor to the public who wished to speak: Brendan Saunders of Open Communities commented: • Open Communities’ purpose is to provide education and to advocate for those who need affordable housing • Open Communities Provides mortgage counseling and foreclosure counseling • The most common call he receives is from people asking for affordable housing • He urged the Committee to find a way to provide: • Tools for long lasting affordable housing • Added incentives to developers • More affordable housing for the disabled • Affordable housing to be spread equally throughout Evanston, not just in certain areas • Affordable housing will bring jobs and diversity to Evanston • By amending the Ordinance, Evanston will set an example to other communities Chair Rainey thanked Mr. Saunders for his work. Paul Selden of 1235 Maple and Executive Director of Connections for the Homeless, commented: • The City needs inclusionary zoning and the amendment is a good beginning; there is inclusionary zoning working well across the country • There are too many long time residents being priced out of their homes • 1 in 6 Evanston families have 1 or more unrelated people living with them • In 2014, School Dist. 65 has 481 homeless students or 7.5% • The fastest growing demographic is people 65 and over and there has been no new housing for this age group; the City has not begun to prepare for it • The statistics show that Evanston does not want poor people, teachers or municipal workers and wants to look more rich and more white, like Wilmette & Winnetka, who only have 3 homeless students in their schools • Density bonuses would be beneficial 428 of 820 Planning & Development Committee Meeting Minutes of July 28, 2014 Page 4 of 7 • This ordinance puts the burden on the developer Suzanne Calder of 1509 Asbury, on behalf of the League of Women Voters commented: • The League of Women Voters is in support of the amendments • The developers need encouragement and assistance Sue Loellbach of Connections for the Homeless commented: • Most of their clients have grown up, were educated and have children in Evanston • Their clients want to continue to live here and Evanston is failing them • Some of their clients are single parents earning $15/hr and paying too much rent • Thanked the Housing & Homelessness Committee for the proposed amendments • Hopes to work with the City to support and sustain affordable housing • Affordable housing helps people: • Keep their jobs • Live healthier life styles • Improves the development of their children by eliminating stressful situations • Reduces youth violence by reducing parental stress • Does not cost communities but strengthens them Chair Rainey noted that the amendments focus on new housing and redevelopment but wondered what the City can do if there is no new development and for those whose income is shrinking. Ald. Tendam expressed concern about seniors, saying the City should be making an effort to support their ability to stay in the community. He is in support of Mr. Selden’s idea of bonuses for developers and working with the developers, rather than penalizing them. Ald. Fiske agreed with Ald. Wilson about developers passing the cost on to the tenants, citing the example of the North Shore Hotel renovation, where several residents can no longer afford to live since the renovation/raised rates. Ald. Grover said a balance must be reached, adding benefits for developers and exceptions to those who present convincing evidence that they cannot get financing. She will find out what Highland Park has done, what the return has been and whether it has stifled development there, adding that this is a very important piece of legislation. Ald. Wilson agreed with Mr. Selden’s comment that punishing is the easy way and that it amounts to passing the cost to the wrong people; the focus should be more on incentives, offering value rather than the punitive approach. Ald. Holmes commented that she would not be able to afford to stay in Evanston if she did not already own her home. She said she is certainly supportive of any incentives but there has to be a way to make the developers understand that the City wants to have affordable units, and any developers looking at locations need to 429 of 820 Planning & Development Committee Meeting Minutes of July 28, 2014 Page 5 of 7 consider the affordable housing aspect. She is happy with 10% being affordable. She said Mr. Selden said it well that “We look more white and more rich every day.” At Ald. Fiske’s inquiry, Ms. Flax said Mather pays $125,000 to the Affordable Housing Fund annually in lieu of affordable units, 1717 Ridge rental building has 9 affordable units, Siena condo building did not set aside affordable units but there were 7 buyers from the Center for Independent Futures who bought condos there, however there were conditions attached to those purchases. Chair Rainey asked how the amendments will affect current housing, not just new development, and those currently having a difficult time, to which Ms. Flax replied that these amendments do not address those issues. Chair Rainey said she cares about helping people here and now, however the City cannot subsidize everyone’s income. She wondered whether rent control is a solution. Ald. Tendam noted that AMLI, Central Station and E2 have no affordable housing. Ald. Grover said she wants the Ordinance to address future and current housing. She noted that the new 12-unit luxury rental building at 2500 Green Bay does not have any affordable housing units. Ald. Wynne said it is a critical issue especially over the last 9 years and that she was on the City Council in 2004, when the original housing study began. She said all stakeholders need to be heard regarding this issue. She agreed with Ald. Wilson that the developers must be heard and said they must be viewed as our partners, and we must find out what works for them. She said the Highland Park affordable units can be smaller and significantly different; they don’t have to be the same quality as the others. She noted that no condos have been built for 5 years. Chair Rainey said and Ald. Holmes propose forming a subcommittee of Council members to meet with developers on how to move forward. Ald. Wynne said that is what they did in 2004. Ald. Holmes suggested a date certain would ensure that the issue is addressed. Ald. Grover moved to amend her motion to introduce Ordinance 78-O-14 and recommended to hold the item in Committee with the establishment of a subcommittee of Council members to meet and report back at the October 1st P&D meeting, seconded by Ald. Tendam. Ald. Tendam volunteered to be on the Committee as a member of the Housing and Homelessness Committee. The Committee voted unanimously 7-0 to hold Ordinance 78-O-14 in Committee with the establishment of a subcommittee who will report back. (P2) Ordinance 68-O-14, Amending the Zoning Ordinance Text for Notice Requirements for Zoning Applications 430 of 820 Planning & Development Committee Meeting Minutes of July 28, 2014 Page 6 of 7 The Plan Commission and staff recommend City Council adoption of Ordinance 68- O-14 to amend various parts of Chapter 3 – Implementation and Administration of the Zoning Ordinance to clarify Public Hearing notice requirements for zoning applications. The proposed amendment provides a consistent language to clarify public hearing notice requirements. For Introduction Ald. Fiske moved to introduce of Ordinance 68-O-14, seconded by Ald. Grover. The Committee voted unanimously 7-0 to introduce Ordinance 68-O-14. (P3) Ordinance 93-O-14, Granting a Special Use for Scoreboards at Ryan Field, 1501 Central Street The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 93-O-14 granting a special use permit for Scoreboards at Ryan Field football stadium at 1501 Central Street. Suspension of the Rules is requested for Introduction and Action on July 28, 2014. For Introduction and Action Ald. Wynne moved to introduce Ordinance 93-O-14 and suspend the rules, seconded by Ald. Tendam. The Committee voted unanimously 7-0 to introduce Ordinance 93-O-14 and suspend of the rules. (P4) Ordinance 81-O-14, Amending the Zoning Ordinance Regulations for Neighborhood Gardens, Urban Farms and Rooftop Urban Farms The Plan Commission and staff recommend City Council adoption of Ordinance 81- O-14 to establish land use regulations for Neighborhood Gardens, Urban Farms and Rooftop Urban Farms as principal uses. For Introduction Ald. Wilson moved to introduce Ordinance 81-O-14, seconded by Ald. Holmes. The Committee voted unanimously 7-0 to introduce Ordinance 81-O-14. (P5) Ordinance 92-O-14, Extension for Church Street Village Planned Development, 1629-1691 Church Street City staff recommends City Council adoption of Ordinance 92-O-14 extending the time for completion of Church Street Village Planned Development located at 1629- 1691 Church Street originally approved in April of 2006. The Ordinance grants the approval to complete the 13 unfinished townhome units and construct the last remaining eight-unit building within three years. For Introduction The attorney for the project was present to answer any questions. 431 of 820 Planning & Development Committee Meeting Minutes of July 28, 2014 Page 7 of 7 Ald. Holmes moved to introduce Ordinance 92-O-14, seconded by Ald. Tendam. The Committee voted unanimously 7-0 to introduce Ordinance 92-O-14. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS (PD1) Board and Committee Improvement Process Mark Muenzer, Director of Community Development, explained that the Community Development Department has met with every liaison of a committee within the department and now have a set conforming template to make recommendations to committees of the highest quality possible. He added that most of the Planners will attend the Illinois State Planning Conference in October. Mr. Muenzer explained that the change of title of the Site Plan and Appearance Committee (SPAARC) to Design and Project Review (DAPR) will be addressed at a future meeting. VI. ADJOURNMENT Ald. Grover moved to adjourn, seconded by Ald. Tendam. The Committee voted unanimously 7-0 to adjourn. The meeting was adjourned at 8:35 p.m. Respectfully submitted, Bobbie Newman 432 of 820 For City Council meeting of August 11, 2014 Item P1 Ordinance 99-O-14: Sports Dome 2454 Oakton Street For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Department Lorrie Pearson, Planning and Zoning Administrator Damir Latinovic, Neighborhood and Land Use Planner Subject: Ordinance 99-O-14 Planned Development – Evanston Sports Dome 2454 Oakton Street, 14PLND-0080 Date: July 31, 2014 Recommended Action: The Plan Commission and staff recommend adoption of Ordinance 99-O-14 for approval of a Planned Development to construct a 67,660-square foot indoor recreation facility (Evanston Sports Dome) at 2454 Oakton Street. The petitioner is requesting five site development allowances: height of the building, number of off-street parking spaces, side yard setback for open parking spaces, number of loading spaces, and dimensions of parking spaces. Summary The petitioner is requesting Planned Development approval to construct a 60-foot high and 67,660-square foot Sports Dome indoor recreation facility. The 2.6 acre property, located to the rear of Gordon Food Service Market Place (GFS), is currently vacant. The four vacant parcels that comprise the property are part of the Oakton Shoppes of Evanston shopping center approved in December of 2006. The proposed facility is a weather-protected sports field (artificial turf) that can be divided into multiple fields and operate year round with daily hours of operations 6 am – midnight. The inflation of the structure will be sustained mechanically with the interior air-conditioned depending on the season. The dome is deemed a temporary structure and must be closed for a period of 48 hours twice per year for Fire Safety inspections. A 2,660 square foot accessory entrance building will house several offices, check-in desk, concession stands and a party room, but will not have full locker rooms. The property is accessed via the signalized intersection of Oakton Street and private shopping center access drive. The parking lot with counter-clockwise circulation and 76 parking spaces will include a pick-up and drop-off area in front of the entrance building. Memorandum 433 of 820 The site, previously home to a steel plant, is contaminated. The applicant will have to provide a “No Further Remediation Action Necessary” (NFR) letter prior to issuance of the Final Certificate of Occupancy. Compliance with the Zoning Ordinance The property is zoned C1-Commercial, I2-General Industrial and oRD Redevelopment Overlay district. The petitioner is requesting approval for a total of five site development allowances as indicated in the table below: Site Development Allowances Required Proposed Height 45 ft. 60 ft. # of Parking Spaces 131 76 Side Yard Setback for Parking Spaces 5 ft. 0 ft. Size of Parking Spaces and Double- Parking Modules 18 ft. long parking spaces (60 ft. wide double module) 17 ft. long parking spaces (59 ft. wide double module) Loading docks 1 short and 1 long 0 The proposal will meet all other bulk requirements of the zoning ordinance as indicated in the table below: Evanston Sports Dome 2454 Oakton Street Required Proposed Building Front Setback 0 ft. 85 ft. Side Setbacks (north and south) 5 ft. 5 ft. North 8 ft. South Rear Setback 0 ft. 8 ft. Parking Front Setback 5 ft. 5 ft. Rear Setback 0 ft. N/A FAR 1 0.59 Height of entrance building 45 ft. 13 ft. 434 of 820 Parking and Traffic The 67,660-square foot facility is required to provide 131 parking spaces. The applicant is proposing a total of 76 on-site parking spaces. Additionally, the applicant is finalizing agreements to lease four additional spots from the Shell Gas Station/Dunkin Donuts property and ten parking spaces from the GFS property to have a total of 90 parking spaces available for Sports Dome use during peak times. To determine the most accurate parking demand and trip generation for this type of facility, the parking consultant for the applicant conducted a parking survey of a similar 79,000-square foot facility in Northbrook during a typical Saturday morning, anticipated to be the peak time for the parking demand. Additionally, the consultant analyzed two different scenarios for when the facility is divided into three smaller fields: 1. If the facility is divided into three smaller fields with the same start and end time of games on each field (a maximum of six teams present at the same time) with a 30-minute gap between games, the facility will generate a demand for approximately 70 parking spaces. 2. If the game starting times on different fields are staggered by 20 minutes (maximum eight teams present at the same time) the facility will generate a demand for approximately 89 parking spaces. The parking and traffic study concludes that the game times on the fields should be spaced by a minimum of 30 minutes to accommodate turnover in participants and ensure adequate parking on-site. As such, one of the conditions in the Ordinance requires that when the facility is divided into multiple fields, the starting times of games on the same field are scheduled a minimum of 30 minutes apart. Public Benefits In addition to being an infill development on a vacant contaminated site that will generate new property tax for the community, City staff and the applicant have agreed to the following public benefits of the project: 1. Westward extension of the five-foot wide public sidewalk on the north side of Oakton Street from its current point of termination in front of 2405 Oakton Street to the terminus of the existing carriage walk immediately west of the traffic signal in front of 2425 Oakton Street. 2. After the facility is open, the applicant will conduct traffic counts and install signal timing upgrades to the traffic signal at Oakton Street and access drive into the shopping center and the traffic signal in front of Home Depot for better traffic flow on Oakton Street. 3. The applicant will give 15% discount for all programs to Evanston residents versus non-residents. 4. The applicant will provide scholarships for programs based on individual’s need evaluation similar to the City of Evanston Parks and Recreation Department scholarship program for disadvantaged youth and young adults. Standards of Approval The proposed Planned Development meets the standards of approval outlined in Sections 6-3-5-10, 6-3-6-9, 6-10-1-9, 6-15-1-9 and 6-15-13-11. The proposed building 435 of 820 meets all zoning requirements except for the five site development allowances outlined above. However, the proposed development allowances are necessary to create an infill development that will not interfere with or diminish the property values in the surrounding area. The proposal will not cause any negative effects on surrounding developments. The site development allowance for the number of parking spaces is justified by a parking study of a similar use demonstrating that the number of parking spaces provided is adequate when a minimum of 30 minutes is scheduled between games. Additionally, the proposal is consistent with the 2000 Comprehensive General Plan and surrounding zoning classifications and land uses. The proposed Sports Dome represents a desirable infill development on a vacant, contaminated site with substandard access and visibility which likely prevented any commercial retail development on the site to this date. With sidewalk and traffic signal improvements, the proposal will further the Plan’s goal that Evanston’s streets should safely, conveniently and efficiently link neighborhoods to the rest of the community and to the metropolitan area. Legislative History July 23, 2014 – The Plan Commission unanimously forwarded a positive recommendation to the City Council with all conditions outlined in Staff’s Memo to Plan Commission dated July 17, 2014. Attachments Proposed Ordinance 99-O-14 Plan Commission Packet 07/23/14 link: http://www.cityofevanston.org/assets/07.23.14%20PC%20Packet.pdf Plan Commission Draft Meeting Minutes 07/23/14 436 of 820 7/28/2014 99-O-14 AN ORDINANCE Granting a Special Use Permit for a Planned Development Located at 2454 Oakton Street in the C-1 Commercial District, I2- General Industrial District and oRD-Redevelopment Overlay District WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164, 174-75 (1992)); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 1979, as amended, (“the Zoning Ordinance”); and 437 of 820 99-O-14 ~2~ WHEREAS, , 2424 W. Oakton Series, Mission Properties, LLC. an Illinois limited liability company (“Applicant”), the Applicant for the proposed development located at 2454 Oakton Street, Evanston, Illinois (the “Subject Property”), legally described in Exhibit A, which is attached hereto and incorporated herein by reference, applied, pursuant to the provisions of the Zoning Ordinance, specifically Section 6-3-5, “Special Uses”, Section 6-3-6, “Planned Developments”, and Subsection 6-10-1-9, “Planned Developments” in Commercial Zoning Districts, to permit the construction and operation of a Planned Development with accessory parking located at the Subject Property in the C1- Commercial District, I2-General Industrial and oRD Redevelopment Overlay Districts; and WHEREAS, the Applicant sought approval to construct a new 60-foot high Indoor Recreation Sports Dome facility with approximately 67,660 square feet in area and 76 off-street parking spaces; and WHEREAS, construction of the Planned Development, as proposed in the application, requires exception from the strict application of the Zoning Ordinance with regards to the height of the building, side yard parking setback from the south property line, size of parking spaces and parking modules, number of loading docks and the number of surface parking spaces provided; and WHEREAS, pursuant to Subsection 6-3-6-5 of the Zoning Ordinance, the City Council may grant Site Development Allowances from the normal district regulations established in the Zoning Ordinance; and WHEREAS, on July 23, 2014, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.) and the Zoning Ordinance, the Plan 438 of 820 99-O-14 ~3~ Commission held a public hearing on the application for a Special Use Permit for a Planned Development, case no. 14PLND-0080, heard extensive testimony and public comment, received other evidence, and made written minutes, findings, and recommendations; and WHEREAS, the Plan Commission’s written findings state that the application for the proposed Planned Development meets applicable standards set forth for Special Uses in Subsection 6-3-5-10 of the Zoning Ordinance and Planned Developments in the C-1 Commercial District per Subsection 6-10-1-9 of the Zoning Ordinance; and WHEREAS, on July 23, 2014, the Plan Commission recommended the City Council approve the application with conditions; and WHEREAS, on August 11, 2014, the Planning and Development (“P&D”) Committee of the City Council held a meeting, in compliance with the provisions of the Open Meetings Act and the Zoning Ordinance, received input from the public, carefully considered and adopted the findings and recommendations of the Plan Commission, and recommended approval thereof by the City Council; and WHEREAS, at its meeting on August 11 and September 8, 2014, held in compliance with the Open Meetings Act and the Zoning Ordinance, the City Council considered the recommendation of the P&D Committee, received additional public comment, made certain findings, and adopted said recommendation; and WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of 439 of 820 99-O-14 ~4~ Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as facts and incorporated herein by reference. SECTION 2: Pursuant to the terms and conditions of this ordinance, the City Council hereby grants the Special Use Permit applied for in case no. 14PLND- 0080, to allow construction and operation of the Planned Development described herein. SECTION 3: The City Council hereby grants the following Site Development Allowances: (A) Building Height: A Site Development Allowance is hereby granted to permit a building height of sixty (60) feet, whereas subsection 6-10-2-9 of the Zoning Ordinance requires a maximum building height of forty-five (45) feet. (B) South Side Surface Parking Setback: A Site Development Allowance is hereby granted for a zero (0) foot setback for surface parking spaces off of the south side property line, whereas subsection 6-10-2-8(E) of the Zoning Ordinance requires surface parking to be set back five (5) feet from any side lot line when not abutting a street in the C-1 District. (C) Number of Parking Spaces: A Site Development Allowance is hereby granted for a total of seventy-six (76) parking spaces, whereas subsection 6-16-3-5 of the Zoning Ordinance requires a minimum of one hundred thirty-one (131) parking spaces for the proposed sports dome facility. (D) Length and Width of Parking Spaces: A Site Development Allowance is hereby granted for twelve (12) parking spaces along the shared access drive to be seventeen (17) feet in length for double module parking, whereas subsections 6-10-1-5 and 6-16-2-7(A) of the Zoning Ordinance requires a minimum length of eighteen (18) feet for double module parking. 440 of 820 99-O-14 ~5~ (E) Loading Dock: A Site Development Allowance is hereby granted to Applicant for no loading dock for the facility, whereas subsection 6-16-5 of the Zoning Ordinance requires one long loading dock (12 feet by 50 feet) and one short loading dock (10 feet by 35 feet). SECTION 4: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the Special Use Permit granted hereby, which may be amended by future ordinance(s), and violation of any of which shall constitute grounds for penalties or revocation of said Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Applicable Requirements: The Applicant shall develop and operate the Planned Development authorized by the terms of this ordinance in substantial compliance with the following: the terms of this ordinance; the Site and Landscape Plans in Exhibit B and C, attached hereto and incorporated herein by reference; all applicable City Code requirements; the Applicant’s testimony and representations to the Site Plan and Appearance Review Committee, the Plan Commission, the P&D Committee, and the City Council; and the approved documents on file in this case. (B) Fire Safety Inspection: The Applicant will close the facility on the Subject Property for a period of not less than 48 hours every six months for fire safety inspections. (C) Exterior Lights: Applicant shall install exterior lights on the north, south, and east sides of the facility to illuminate the pedestrian walkway around the facility. (D) Program Scheduling: When the facility is divided into multiple fields, the Applicant shall schedule successive use of the same field with a time gap of minimum of thirty (30) minutes during period of December 1 st – March 31st each year to provide adequate time and space for participant turnover and on-site pick-up/drop off. The starting times of games may be adjusted upon review and approval by the Director of Community Developer. (E) Bicycle Parking: The Applicant will install a bicycle parking facility with a minimum of twelve (12) reverse U-shape parking slots on the Subject Property. (F) Mechanical Equipment Fence: The fencing to surround the mechanical equipment area shall have a maximum height of six (6) feet. (G) Changes in Property Use: This ordinance hereby grants approval for an indoor recreational use. Any change as to the property’s use in the future must be processed and approved as an amendment to the Planned Development. 441 of 820 99-O-14 ~6~ (H) Environmental Remediation: The Applicant will complete all site remediation of the Subject Property and install any and all environmental remediation required under its site remediation plan as approved by the IEPA. Prior to the issuance of the Final Certificate of Occupancy, the Applicant must submit the “No Further Remediation Necessary” (NFR) Letter (or similar remediation approval by the IEPA) to the City. (I) Oakton Street Sidewalk Construction: The Applicant shall complete construction of the standard five-foot four inches wide public sidewalk on the north side of Oakton Street from its current point of termination in front of 2405 Oakton Street to the terminus of the existing carriage walk immediately west of the traffic signal in front of 2425 Oakton Street. The sidewalk construction shall comply with the Americans with Disabilities Act (“ADA”) requirements. Upon the completion of the sidewalk and ADA ramps, the Applicant shall install pedestrian crosswalk markings on Oakton Street on the west side of the access drive and pedestrian countdown signals at the intersection crossings. (J) Traffic Study and Future Improvements: After the facility is open, the Applicant, or its representative, shall conduct traffic counts and signal coordination and timing analysis and submit the report to the Public Works Department. Upon review and determination by the Public Works Department, the Applicant, or its representative, shall make any necessary signal timing upgrades to the traffic signal at Oakton Street and Home Depot access drive as these two signals are interconnected. (K) Evanston Participants: The Applicant will provide a fifteen percent (15%) discount for all programming activities to all Evanston residents. (L) Program Scholarships: The Applicant shall provide scholarships for programs based on individual’s need evaluation similar to the City of Evanston Parks and Recreation Department scholarship program for disadvantaged youth and youn g adults. (M) Landscape Design: The Applicant shall install and maintain landscaping as depicted in Exhibit C. (N) Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the Applicant shall, at its cost, record a certified copy of this ordinance, including all exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any permits pursuant to the Planned Development authorized by the terms of this ordinanc e. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s tenants, agents, assigns, and successors in interest.” 442 of 820 99-O-14 ~7~ SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this ordinance shall govern and control. SECTION 8: All ordinances or parts of ordinances that are in conflict with the terms of this ordinance are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are hereby declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2014 Adopted:___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 443 of 820 99-O-14 ~8~ EXHIBIT A Legal Description LOTS 2, 3, 4, 5 IN OAKTON SHOPPES OF EVANSTON RESUBDIVISION, BEING A RESUBDIVISION IN THE NORTHWEST 1/4 OF THE NORTHWEST ¼ OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED FEBRUARY 28, 2007, AS DOCUMENT 0705915103, IN COOK COUNTY, ILLINOIS. PINs: 10-25-100-039-0000, 10-25-100-040-0000, 10-25-100-041-0000 and 10-25-100- 042-0000 COMMONLY KNOWN AS: 2454 Oakton Street, Evanston, IL 60202 444 of 820 99-O-14 ~9~ EXHIBIT B Development Plans 445 of 820 PREV JOB #6603 1/30/2014 18.85 17.99 17.97 19.29 19.00 18.98 18.71 18.62 18.57 18.82 18.62 18.76 TC=19.35 TC=19.31 TC=19.82 TC=20.06 TC=20.43 TC=20.24 TC=18.76 TC=18.18 TC=18.52 TC=16.60 TC=16.69 TC=16.68 TC=16.94 TC=16.82 TC=16.64 TC=16.65 TC=16.56 TC=18.52 TC=18.65TC=20.20TC=20.61 TC=19.54 EP=18.26 EP=18.71 TC=19.59 TC=19.66 TC=19.66 FL=19.26 EP=19.24 EP=19.01 FL=19.10 FL=18.98 EP=19.06 TC=19.70 FL=19.28 EP=19.31EP=19.07 FL=19.08 TC=19.57 TC=19.35 FL=18.80 EP=18.58 TC=19.34 FL=18.94 EP=18.83 EP=18.86 FL=19.01 TC=19.44 TC=19.33 FL=18.89 EP=18.79 EP=19.05 FL=19.12 TC=19.53 TC=19.71 FL=19.28 EP=19.22 FL=19.26 TC=19.69 TC=19.63 FL=19.18 TC=19.66 TC=19.65 TC=19.63TC=19.95 FL=19.49 EP=19.41 FL=19.15 EP=19.08 EP=19.00 FL=19.19 FL=19.20 EP=19.24 TC=19.91 FL=19.54 EP=19.54 EP=19.14 FL=19.16 TC=19.60 TC=19.63 FL=19.15 EP=18.98 EP=19.11 FL=19.11 TC=19.62 TC=19.91 FL=19.45 EP=19.41 TC=19.85 FL=19.37 EP=19.29 EP=18.95 FL=19.07 TC=19.56 TC=19.52 FL=19.05 EP=19.03 TC=19.70 FL=19.34 EP=19.31 EP=18.89 FL=18.93 TC=19.31 TC=18.81 TC=18.83 TC=19.29 FL=18.83 EP=18.84 EP=19.08 FL=19.13 TC=19.51 TC=19.38 FL=18.90 EP=18.90 EP=18.81 FL=18.84 TC=19.29 TC=19.29 FL=18.87 EP=18.74 TC=19.70 FL=19.28 EP=19.18EP=19.27 FL=19.36 TC=19.69 TC=19.49 EP=19.41 EP=19.45 TC=20.01 TC=19.92 FL=19.46 15"CMP I=12.51 48"CMP I=11.0310"CMP I=12.07 "STOP" TC=20.02 FL=19.54 EP=19.47 TC=20.09 FL=19.65 EP=19.64 TC=19.99 EP=19.61 FL=19.64 FL=19.22 TC=19.60 TC=19.57 EP=19.15 EP=19.01 TC=19.44 FL=19.00 EP=18.98 FL=19.07 TC=19.42 EP=18.92 FL=18.97 TC=19.41 TC=19.40 EP=19.32 EP=18.89 18.86 16.69 16.74 16.74 17.14 R=18.95 S I=12.95,10"RCP R=18.31 N,SW I=10.96,48"RCP R=18.32 E, 18"RCP (UNABLE TO DETERMINE INVERT) N,S I=11.02,48"RCP R=18.31 N,S I=10.91,48"RCP R=18.68 T/WATER=15.98 R=18.36 W I=14.46,6"PVC N,S I=10.86,48"RCP R=18.46 T/WATER=16.06 R=19.00 R=17.68 R=17.62 R=19.73 R=19.89 R=18.30 R=19.34 T/WATER=16.04 R=18.90 R=19.28 T/WATER=15.98 R=18.35 W I=15.90,12"RCP R=18.44 E I=15.64,12"RCP W I=15.39,15"RCP R=18.31 E,W I=14.21,18"RCP N I=14.21,18"RCP R=18.91 T/WATER=16.01 R=19.00 E,21"RCP (UNABLE TO DETERMINE INVERT) N,S I=10.85,48"RCP R=15.71 R=16.93 T/CONE=18.48 T/WATER=15.58 (NO FRAME/RIM) T/CONE=17.48 E I=14.88,15"RCP W I=14.88,18"RCP (NO FRAME/RIM) W T T W E W W W E W W E EDGE OF WATER AS OF 2/21/11 TRANSFORMER ON CONC. PAD 3 STORY BRICK BUILDING 6’ CHAINLINK FENCE 6’ CHAINLINK FENCE STUB STUB STUB STUB STUB SITE BENCHMARK ELEVATION: 19.30 "DUNKIN DONUTS" 10" VALVE IN VAULT PER MARCHRIS ENG PLANS COULD NOT BE FIELD VERIFIED 10" VALVE IN VAULT PER MARCHRIS ENG PLANS COULD NOT BE FIELD VERIFIED 19.09 19.04 19.01 19.19 19.27 18.46 18.64 19.08 19.86 20.38 20.75 20.68 20.4220.47 TC=19.48 TC=19.44 TC=19.46 TC=19.69 TC=19.73 TC=18.85 TC=19.17 TC=19.54 TC=20.37 TC=20.91 TC=20.35 20.11 20.22 18.90 18.51 18.88 18.80 19.18 19.91 20.08 20.08 18.96 17.11 17.09 20.69 20.62 20.93 20.85 20.5420.23 20.32 20.39 19.68 19.23 18.46 TC=20.55 TC=20.52 TC=20.42 TC=19.51 GATE POST TRANS ON CONC PAD FF=20.44 FF=20.87 FF=19.91 TRANS ON CONC PAD CONC WALL W/RAILING BRICK WALL FOR DUMPSTER R=18.48 6’ CHAINLINK FENCE BUILDING BUILDING R=17.03 (WATER FILLED) UTILITY MARKER T/WALL=20.93 T/WALL=20.04 19.40 9575 W. Higgins Road, Suite 700, Rosemont, Illinois 60018 Phone: (847) 696-4060 Fax: (847) 696-4065 JOB NO: DATE: FILENAME: SHEET OF REVISIONS: FOR REVIEW PURPOSES ONLY LOT 1 LOT 8 LOT 7 LOT 1 02/05/2014 7950 1 1 N 0 30 SCALE 1" = 30’ 60 LOT 2 LOT 5 LOT 4 LOT 3 15.5’ INGRESS/EGRESS & PUBLIC UTILITY EASEMENT 15.5’ INGRESS/EGRESS & PUBLIC UTILITY EASEMENT STORMWATER MANAGEMENT EASEMENT F=0.6’S EG=1.0’S F=0.8’S EG=1.8’S ~FH=2.4’S BC=2.6’W BC=4.7’N FOUND IP AT CORNER FOUND CROSS AT CORNER FOUND MAG NAIL AT CORNER FOUND IP AT CORNER FOUND IP AT CORNER FOUND IP 0.07’S & ONLINE FOUND IP ONLINE & 0.02’W FOUND IP 2.99’S & 0.02’E BASIS OF BEARINGS: TRUE NORTH BASED ON GEODETIC OBSERVATION IL EAST ZONE GATE POST FOUND IP 0.16’N & 3.00’E CNX=ONLINE & 4.8’W OF ESMT ~WV=0.2’N CNX 4.7’S & 6.0’W OF ESMT CNX 0.8’SW & 0.9’W OF ESMT CNX=5.1’W OF ESMT 7950TOPOSUR-01 STATE OF ILLINOIS) ) SS COUNTY OF COOK ) WE, SPACECO, INC., AN ILLINOIS PROFESSIONAL DESIGN FIRM, NUMBER 184-001157, DO HEREBY DECLARE THAT THIS MAP OR PLAT AND THE SURVEY ON WHICH IT IS BASED IS A TRUE AND CORRECT REPRESENTATION OF SAID SURVEY. ALL DIMENSIONS ARE IN FEET AND DECIMAL PARTS THEREOF. NO DISTANCES OR ANGLES SHOWN HEREON MAY BE ASSUMED BY SCALING. THIS PROFESSIONAL SERVICE CONFORMS TO THE CURRENT ILLINOIS MINIMUM STANDARDS FOR A BOUNDARY SURVEY. GIVEN UNDER OUR HAND AND SEAL THIS DAY OF , 20 IN ROSEMONT, ILLINOIS. COMPARE ALL DIMENSIONS BEFORE BUILDING AND REPORT ANY DISCREPANCIES AT ONCE. REFER TO DEED OR TITLE POLICY FOR BUILDING LINES AND EASEMENTS. NOTE: UNDERGROUND UTILITIES ARE SHOWN BY USING PHYSICAL EVIDENCE FOUND ON THE SURFACE AND/OR FROM UTILITY COMPANY FIELD STAKES AND, THEREFORE, THEIR LOCATIONS ARE APPROXIMATE AND SUSPECTED AND MAY NOT BE COMPLETELY ACCURATE. FOR MORE ACCURATE LOCATION, FIELD EXCAVATE. PIPE FLOW DIRECTIONS, IF SHOWN, ARE BASED ON FIELD INVERT ELEVATIONS UNLESS EXISTING PLANS INDICATE OTHERWISE, IN WHICH CASE THE EXISTING PLAN FLOW DIRECTION IS SHOWN. FX=1.0’S & 1.4’E EG=2.3’S CNX=0.1’NCNX=ON-LINE BC=3.9’N BOUNDARY AND TOPOGRAPHIC SURVEY PREPARED FOR: MISSION PROPERTIES 321 LAKE ST. EVANSTON, IL 60201A LEGEND STORM SEWER SANITARY SEWER WATER MAIN SANITARY MANHOLE STORM MANHOLE CATCH BASIN INLET FIRE HYDRANT VALVE AND VAULT FLARED END SECTION STREET LIGHT UTILITY POLE GAS MAIN FENCE MAILBOX SIGN CONTOUR SPRINKLER HEAD CABLE TV UPRIGHT TELEPHONE UPRIGHT GAS VALVE HAND HOLE TRAFFIC SIGNAL UNDERGROUND ELECTRIC LINE UNDERGROUND TELEPHONE LINE OVERHEAD WIRE(S) ON UTILITY POLES 999.99 ELECTRIC MANHOLE TELEPHONE MANHOLE TRAFFIC SIGNAL BOX GUARDRAIL WATER VALVE UNDERGROUND CATV LINE RAILROAD SOIL BORING ASPHALT CONCRETE BOLLARD ELECTRIC UPRIGHT WELL FIBER OPTIC LINE COMBINED SEWER UNIDENTIFIED MANHOLE SPOT ELEVATION PK / MAG NAIL RIGHT-OF-WAY MONUMENT DISC IRON / STEEL ROD IRON PIPE CUT CROSS RAILROAD SPIKE GRAVEL E T T E C W G U W W G G T T E E CATV OH OH FO FO AUXILIARY VALVE FENCE CORNER EDGE OF GRAVEL BACK OF CURB FIRE HYDRANT WATER VALVE FX EG BC FH WV CNX CONCRETE CORNER 3.9’N 1’ +/- SNOW EXISTED OVER THE SITE AT THE TIME OF FIELD WORK. ADDITIONAL IMPROVEMENTS MAY EXIST, BUT WERE NOT VISIBLE AT THE TIME OF SURVEY DUE TO SNOW. NORTHWEST CORNER OF SITE UNDER +/- 5’-6’ SNOW PILE PROPERTY DESCRIPTION: PARCEL 1: LOTS 2, 3, 4 AND 5 IN OAKTON SHOPPES OF EVANSTON RESUBDIVISION, BEING A RESUBDIVISION IN THE NORTHWEST 1/4 OF THE NORTHWEST 1/4 OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED FEBRUARY 28, 2007, AS DOCUMENT 0705915103, IN COOK COUNTY, ILLINOIS. PARCEL 2: NON-EXCLUSIVE EASEMENT FOR THE BENEFIT OF PARCEL 1 AS CREATED BY PLAT OF OAKTON SHOPPES OF EVANSTON RESUBDIVISION RECORDED FEBRUARY 28, 2007, AS DOCUMENT 0705915103 OVER AREAS MARKED INGRESS AND EGRESS EASEMENT ON THE AFORESAID PLAT. NOTE: LAST DATE OF FIELD WORK: JANUARY 29, 2014. PROPERTY SURVEYED: 114,466 SQUARE FEET, OR 2.628 ACRES, MORE OR LESS. C. BRIAN LOUNSBURY, I.P.L.S. No. 035-2841 LICENSE EXPIRES: 11-30-2014 (VALID ONLY IF EMBOSSED SEAL AFFIXED) 446 of 820 T T 13 1314 1415 1516 161617 17 1717171718 18 18 1818 1819 19 1919 191919 19 1920 20 20 20 2020 2121 22222324N 0 50 SCALE 1" = 50’ DOME SPORTS PROPOSED 7950SPORTS DOMEEVANSTON, ILSITE PLAN7950-Site Plan325.04’12 4 78 8 10 13 14 201.58’ 17’19’16’19’ ENTRY VEHICLE AIRLOCK ZONE OFF DROP SIDEWALK DETENTION POND EXISTING 17’24’18’4’5’ 4.29’ 4.41’ BIKE RACK LEGEND: LANDSCAPE AREA PROVIDED BY DOME MANUFACTURER. FINAL DIMENSIONS TO BE ENTRANCES ARE APPROXIMATE. DOME, EQUIPMENT, AND 1. DIMENSIONS OF PROPOSED NOTES:18’8.10’8.00’ 8.00’ 5.08’5.00’7/15/1420’14’15’HEATING/INFLATION UNIT 24.5’19’16.25’8’5’ SITE DATA TABLE: TOTAL PARKING STALLS = 76 SITE AREA = 2.62 AC30’24’8.5’ (TYP)8.00’ TRASH ENCLOSURE 10’x10’ 1 1 1 R5-11 R5-1 DO NOT ENTER ONLY VEHICLES AUTHORIZED15’BIKE RACK DATE:JOB NO:FILENAME:9575 W. Higgins Road, Suite 700,Rosemont, Illinois 60018Phone: (847) 696-4060 Fax: (847) 696-4065N:\Projects\7950\EXHIBITS\7950-Site Plan - 071514.dgn Default User=jmalutan 447 of 820 N 0 40 SCALE 1" = 40’ 80 AERIAL EXHIBIT7950EXH-Aerial 7/15/2014 7950 EXH 1 1 PACE SERVICE FOOD GORDON STORAGE UNITED SHELL DUNKIN DONUTS SUBWAY, STEAK ’N SHAKE OAKTON ST PROPOSED DOME PACE DRIVEWAYJAMES PARK POND DETENTION EXISTING PARKING STALLS 4 PARALLEL LEASE IN PLACE FOR DURING PEAK TIMES EMPLOYEES/COACHES ONLY FOR 10 PARKING STALLS; ONGOING NEGOTIATIONS OF REMARKSDATENO.JOB NO. FILENAME: DATE: SHEET NO.DATEREMARKS Phone: (847) 696-4060 Fax: (847) 696-4065Rosemont, Illinois 600189575 W. Higgins Road, Suite 700,EVANSTON, ILSPORTS DOMEN:\Projects\7950\EXHIBITS\7950EXH-Aerial 071514.dgn Default User=jmalutan 448 of 820 N030SCALE 1" = 30’60LOT 2LOT 5LOT 4LOT 3LOT 1LOT 8LOT 7STORMWATER MANAGEMENTEASEMENTLOT 1FOUND IPAT CORNERFOUND CROSSAT CORNERFOUND MAG NAILAT CORNERFOUND IPAT CORNERFOUND IPAT CORNERFOUND IP0.07’S & ONLINEFOUND IP2.99’S & 0.02’EBASIS OF BEARINGS:TRUE NORTH BASED ON GEODETICOBSERVATION IL EAST ZONEFOUND IP0.16’N & 3.00’EFOUND IPONLINE & 0.02’W05/20/20147950117950VAC-01DESCRIPTION OF AFFECTED PROPERTYLOTS 3, 4 AND 5 IN OAKTON SHOPPES OF EVANSTON RESUBDIVISION, BEING A RESUBDIVISION IN THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED FEBRUARY 28, 2007, AS DOCUMENT 0705915103, IN COOK COUNTY, ILLINOIS.VACATION CERTIFICATETHE UNDERSIGNED AUTHORIZED REPRESENTATIVES HEREBY RELEASE AND VACATE ALL RIGHTS WITHIN THAT PORTION OF THE INGRESS EGRESS EASEMENT SHOWN HEREON AS "HEREBY VACATED" AND PREVIOUSLY GRATED BY DOCUMENT 0705915103.AT&TBY: NAME: (SIGNATURE) (PLEASE PRINT)TITLE: DATE: COMMONWEALTH EDISON COMPANYBY: NAME: (SIGNATURE) (PLEASE PRINT)TITLE: DATE: NORTHERN ILLINOIS GAS COMPANY BY: NAME: (SIGNATURE) (PLEASE PRINT) TITLE: DATE: CABLE TELEVISION PROVIDER: BY: NAME: (SIGNATURE) (PLEASE PRINT) TITLE: DATE: PIN: 10-25-100-040-0000 10-25-100-041-0000 10-25-100-042-0000 STATE OF ILLINOIS) ) SSCOUNTY OF COOK )WE, SPACECO, INC., AN ILLINOIS PROFESSIONAL DESIGN FIRM, NUMBER 184-001157 DO HEREBY DECLARE THAT WE HAVE PREPARED THE PLAT HEREON DRAWN FOR THE PURPOSE OF VACATING AN EASEMENT AREA AS SHOWN, AND THAT THE PLAT IS A IS A TRUE AND CORRECT REPRESENTATION OF SAID VACATION. ALL DIMENSIONS ARE IN FEET AND DECIMAL PARTS THEREOF.NO DISTANCES OR ANGLES SHOWN HEREON MAY BE ASSUMED BY SCALING.GIVEN UNDER OUR HAND AND SEAL THIS DAY OF , 20 IN ROSEMONT, ILLINOIS. C. BRIAN LOUNSBURY, I.P.L.S. No. 035-2841LICENSE EXPIRES: 11-30-2014(VALID ONLY IF EMBOSSED SEAL AFFIXED)COMPARE ALL DIMENSIONS BEFORE BUILDING AND REPORT ANY DISCREPANCIES AT ONCE. REFER TO DEED OR TITLE POLICY FOR BUILDING LINES AND EASEMENTS NOT SHOWN.AFTER RECORDING RETURN TO: PREPARED FOR:MISSION PROPERTIES321 LAKE STREETEVANSTON, IL 60201IN THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOISOWNER’S CERTIFICATESTATE OF ILLINOIS) ) SSCOUNTY OF )THIS IS TO CERTIFY THAT 2424 W. OAKTON SERIES, MISSION PROPERTIES, LLC IS OWNER OF THE PROPERTY DESCRIBED HEREON AND THAT IT HAS CAUSED THE SAME TO BE PLATTED FOR THE PURPOSES OF VACATING EXISTING EASEMENTS AS SHOWN HEREON. DATED THIS DAY OF , A.D. 20 . BY: PRINTED NAME2424 W. OAKTON SERIES, MISSION PROPERTIES, LLCADDRESS: NOTARY PUBLIC CERTIFICATESTATE OF ILLINOIS) ) SSCOUNTY OF )I, , A NOTARY PUBLIC IN AND FOR THE COUNTYAND STATE AFORESAID, DO HEREBY CERTIFY THAT OF 2424 W. OAKTON SERIES, MISSION PROPERTIES, LLC IS PERSONALLY KNOWN TO ME TO BE THE SAME WHOSE NAME IS SUBSCRIBED TO THE FOREGOING CERTIFICATE, APPEARED BEFORE ME THIS DAY IN PERSON AND ACKNOWLEDGED THAT HE DID SIGN AND DELIVER THIS INSTRUMENT AS A FREE AND VOLUNTARY ACT FOR THE USES AND PURPOSES HEREIN SET FORTH.GIVEN UNDER MY HAND AND NOTORIAL SEAL THIS DAY OF , A.D. 20 . NOTARY PUBLICVACATION CERTIFICATETHE UNDERSIGNED AUTHORIZED REPRESENTATIVES HEREBY RELEASE AND VACATE ALL ACCESS RIGHTS WITHIN THAT PORTION OF THE INGRESS EGRESS & PUBLIC EASEMENT SHOWN HEREON AS "HEREBY VACATED" AND PREVIOUSLY GRATED BY DOCUMENT 0705915103.CUBESMART, L.P., A DELAWARE LIMITED PARTNERSHIP (OWNER OF LOT 7)BY: NAME: (SIGNATURE) (PLEASE PRINT)TITLE: DATE: AMIN PROPERTIES, LLC (OWNER OF LOT 8)BY: NAME: (SIGNATURE) (PLEASE PRINT)TITLE: DATE: 2424 W. OAKTON SERIES, MISSION PROPERTIES, LLC (OWNER OF LOTS 2-5, INCLUSIVE) BY: NAME: (SIGNATURE) (PLEASE PRINT) TITLE: DATE: GFS MARKETPLACE REALTY FIVE LLC (OWNER OF LOT 1)BY: NAME: (SIGNATURE) (PLEASE PRINT)TITLE: DATE: 06/24/2014PLAT OF EASEMENT ABROGATIONPUBLIC WORKS CERTIFICATESTATE OF ILLINOIS) ) SSCOUNTY OF COOK )APPROVED THIS DAY OF , A.D. 20 . DIRECTOR OF PUBLIC WORKS, EVANSTON, ILLINOIS9575 W. Higgins Road, Suite 700,Rosemont, Illinois 60018Phone: (847) 696-4060 Fax: (847) 696-4065JOB NO:DATE:FILENAME:SHEETOFREVISIONS:FOR REVIEWPURPOSES ONLY449 of 820 450 of 820 452 of 820 453 of 820 454 of 820 View Looking South from OaktonNTS455 of 820 View Looking West from James ParkNTS456 of 820 View Looking North Towards OaktonNTS457 of 820 View Looking Northeast Towards EntryNTS458 of 820 459 of 820 460 of 820 461 of 820 T T 13 1314 1415 1516 161617 17 1717171718 18 18 1818 1819 19 1919 191919 19 1920 20 20 20 2020 2121 22222324N 0 50 SCALE 1" = 50’ DOME SPORTS PROPOSED 7950SPORTS DOMEEVANSTON, ILENTRY VEHICLE AIRLOCK ZONE OFF DROP SIDEWALK DETENTION POND EXISTING BIKE RACK 7/16/14HEATING/INFLATION UNIT TRASH ENCLOSURE 10’x10’FIRE TRUCK TURN EXHIBIT7950EXH-Fire DATE:JOB NO:FILENAME:9575 W. Higgins Road, Suite 700,Rosemont, Illinois 60018Phone: (847) 696-4060 Fax: (847) 696-4065Smeal Aerial MM 100ftTSEXT - EmergencySmeal Aerial MM 100ftTSEXT - EmergencySmeal Aerial MM 100ft TSEXT - Emergency 44.59’ 20.67’6.79’ NOT TO SCALE Track Width : : Steering Angle : : 8.17’ 7.75’ : SMEAL AERIAL MM 100’ 44.59’Length Wheelbase 20.67’ : 45.0 deg Lock to Lock Time 6.0s N:\Projects\7950\EXHIBITS\7950EXH-Fire Truck 071614.dgn Default User=jmalutan 462 of 820 SCALE: NTS8'W x 8'H PANEL ELEVATION1SCALE: NTS8'W x 8'H PANEL SECTIONA971116" [2480.8mm]2" [50.8mm]OFF GROUND28516" [719.6mm]99916" [2528.8mm] POST SPACING O.C.126" [3200.4mm]POST212" [63.5mm] TS x 16ga GALV. POST951116" [2430.0mm]1516" [23.8mm] GAP BETWEEN PANELS9858" [2505.0mm] PANEL WIDTH12" [304.8mm]PIER DIA.31516" [100.0mm]778" [200.0mm]11516" [50.0mm]212" [63.5mm] TS x 16ga GALV. POSTPOWDER COAT SEMI-GLOSS BLACKPRISM PANEL6.5ga ZINCALUFACE MOUNTED POSTTO MESH BRACKETPRESS ON POST CAPAVIEW:SCALE:DRAWN BY:CHECKED BY:APPROVED BY:DATE:FILE:PROJECT NAME :SALES ORDERREVDRAFTERCUSTOMER :STORE #DATESHEETPROJECT NAMECITY, STATECUSTOMER NAMESOXXXXXXXXX8'W x 2'H Prism.dwgMain: 972-878-7000 Fax: 972-878-47033309 S. I-45 ENNIS, TX 75119www.BetafenceUSA.comOF11MULTINTSJGS22-MAR-101 09-APR-10JGSPRISM PANELTYPICAL ELEVATION8'W x 8'H STANDARDCOPYRIGHT BETAFENCE USA 2010PATENT PENDING463 of 820 BENEFITS Public Buildings Industrial Facilities Airports Schools Parks Playgrounds Ball Fields Sports Stadiums The Strong and Affordable Alternative to Chain Link THE GLOBAL STANDARD The Prism 3-D Fence System is the global standard for mesh panel fencing, and is now manufactured in the United States, providing a high value, attractive security fence solution. Rigidity Heavy welded security mesh panels with rectangular meshes and horizontal reinforcement ribs guarantee strength and rigidity. Complete System The system consists of high-quality panels available in various heights, secured to high-strength steel posts. Swing, sliding and cantilever gates are available for the Prism 3-D Fence System. Long Service Life Betafence USA’s exclusive super-durable powder coating assures a long service life for this fence system. This coating is applied over galvanization to ensure total protection of panels and gates. Fast Installation All components have been developed to provide a professional product of high quality that can be installed efficiently and rapidly. 464 of 820 Securing what matters 3309 SW Interstate 45 Ennis, TX 75119 888-650-4766 - toll free (972) 878-7000 – phone (214) 887-4552 – fax Fence@BetafenceUSA.comwww.BetafenceUSA.com Panels The panels have a width of 8.2 feet and heights ranging from 2 to 8 feet. The panels have vertical barbs of 1.2 inches on one side and are reversible (barbs at top or at bottom). Mesh sizes are 7 7/8” x 2”, and 4” x 2” for the beam sections. The heavy wires guarantee strength and rigidity. Posts The panels are attached with high strength steel brackets to the front side of galvanized steel square tubular posts (2" x 2"). Gates The Prism 3-D Fence System includes the availability of swing, slide and cantilever gates. Coating The welded mesh panels are manufactured using galvanized steel wire, coated with Betafence USA’s exclusive Architectural Grade Powder Coat. This coating, used exclusively by Betafence Products, is super-durable and environmentally sound. Our powder coating provides the industry’s Highest Weatherability and Gloss Retention in U.V. exposure – up to 5 times longer than competitors’ powder coatings! Colors Betafence 3D is standard available in black. Custom colors are available. Warranty The Prism 3-D Fence System is produced using the highest quality material and equipment – and is backed by our 10-year Manufacturer’s Warranty. The original 3-D fence, developed by Betafence, made in the U.S.A. Additional mesh configurations (wire gauge, mesh openings) are available upon request. Mesh Openings Wire Diameter – H Wire Diameter – Y Panel Width Panel Height ft/ Brackets Per Post in. gauge gauge ft. (Number of Bends) 6 x 2.0 6 ga. 6 ga. 8.20 4 (2) 4' – 4 7.87 x 2.0 5 (3) 5' – 4 6 (3) 6' – 5 7 (4) 7' –6 8 (4) 8' – 7 465 of 820 99-O-14 ~10~ EXHIBIT C Landscape Plans 466 of 820 467 of 820 SHADE TREE WITH STRONG CENTRAL LEADER (DO NOTPRUNE, STAKE, OR WRAP TREES UNLESS DIRECTED TODO SO BY THE LANDSCAPE ARCHITECT)3" DEPTH MULCH LAYER, AFTER SETTLEMENT, IN A 6'DIAMETER RING. DO NOT PLACE MULCH IN CONTACTWITH TREE TRUNKCROWN OF ROOT BALL FLUSH WITH FINISH GRADELEAVING TRUNK FLARE VISIBLE AT THE TOP OF ROOTBALLREMOVE ALL TWINE, ROPE, WIRE, BURLAP, AND PLASTICWRAP FROM TOP HALF OF ROOT BALL (IF PLANT ISSHIPPED WITH A WIRE BASKET AROUND THE ROOT BALL,CUT WIRE IN FOUR PLACES AND FOLD DOWN 8" INTOPLANTING HOLE)PLANTING MIXTURE BACKFILLTAMPED PLANTING MIXTURE AROUND BASE OF ROOTBALLTREE WATERING BAG (SEE SPECIFICATIONS) INSTALLSAME DAY TREE IS PLANTED, BAG TO REMAIN ON TREETHROUGHOUT WARRANTY PERIODROOT BALL ON UNEXCAVATED OR TAMPED SOILROUGHEN EDGES OF PLANTING PITUNEXCAVATED OR EXISTING SOIL30" - 36"DEPTH OFROOTBALL,VARIESEXCAVATE TREE PIT TO BE 3 TIMES WIDERTHAN ROOT BALL DIAMETERROOTBALL6"DEPTH OFROOT BALLEXCAVATE TREE PIT TO BE 3 TIMES WIDERTHAN ROOT BALL DIAMETERROOTBALLMULTI-STEM SPECIMEN TREE (DO NOTPRUNE, STAKE, OR WRAP TREES UNLESSDIRECTED TO DO SO BY THE LANDSCAPEARCHITECT)3" DEPTH MULCH LAYER, AFTER SETTLEMENT,IN A 6' DIAMETER RING. DO NOT PLACEMULCH IN CONTACT WITH TREE TRUNKCROWN OF ROOT BALL FLUSH WITH FINISHGRADE LEAVING TRUNK FLARE VISIBLE ATTHE TOP OF ROOT BALLREMOVE ALL TWINE, ROPE, WIRE, BURLAP, ANDPLASTIC WRAP FROM TOP HALF OF ROOT BALL(IF PLANT IS SHIPPED WITH A WIRE BASKETAROUND THE ROOT BALL, CUT WIRE IN FOURPLACES AND FOLD DOWN 8" INTO PLANTINGHOLE)PLANTING MIXTURE BACKFILLTAMP PLANTING MIXTURE AROUND BASEAND UNDER ROOT BALL TO STABILIZE TREETREE WATERING BAG (SEE SPECIFICATIONS)INSTALL SAME DAY TREE IS PLANTED, BAG TOREMAIN ON TREE AND KEPT FULLTHROUGHOUT THE GROWING SEASONDURING FULL WARRANTY PERIODROOT BALL ON UNEXCAVATED OR TAMPEDSOILROUGHEN EDGES OF PLANTING PITUNEXCAVATED OR EXISTING SOILROOTBALLEXCAVATE SHRUB BED TO BE 3 TIMESWIDER THAN ROOT BALL DIAMETERDEPTH OFROOTBALL6"SHRUB (DO NOT PRUNE, STAKE, ORWRAP SHRUBS UNLESS DIRECTED TO DOSO BY LANDSCAPE ARCHITECT)REMOVE ALL TWINE, ROPE, WIRE, BURLAPAND PLASTIC WRAP FROM TOP HALF OFROOT BALL (IF PLANT IS SHIPPED WITH AWIRE BASKET AROUND THE ROOT BALL,CUT WIRE IN FOUR PLACES AND FOLDDOWN 8" INTO PLANTING HOLE)CROWN OF ROOT BALL FLUSH WITHFINISH GRADE LEAVING TRUNK FLAREVISIBLE AT THE TOP OF THE ROOT BALL3" DEPTH MULCH LAYER, AFTER SETTLEMENT,TO EDGE OF PLANTING BED. DO NOTPLACE MULCH IN CONTACT WITH SHRUBPLANTING MIXTURE BACKFILLFINISH GRADEUNEXCAVATED OR EXISTING SOILROUGHEN EDGES OF PLANTING PITTAMP PLANTING MIXTURE AROUND BASEAND UNDER ROOT BALL TO STABILIZE SHRUBVARIESSEE PLANT LIST FOR PROPERSPACING OF PLANT MATERIALVARIESSEE PLANT LIST FOR PROPERSPACING OF PLANT MATERIALFINISH GRADEORNAMENTAL GRASSRAISE FINISH GRADE OF PLANTING BED 4"FOR ADEQUATE DRAINAGEPLANTING MIXTURE. SEE SOIL DEPTH CHARTUNEXCAVATED OR EXISTING SOIL1" DEPTH MULCH LAYER, AFTER SETTLEMENT,TO TOP DRESS PLANTING BED. DO NOTPLACE MULCH IN CONTACT WITH PLANTMATERIAL STEMSREVIEWED BY:DATE:SCALE:PROJECT NUMBER:DRAWN BY:W O L F F L A N D S C A P E A R C H I T E C T U R E , I N C .CLICENSURE SEALISSUE DESCRIPTION DATE3 0 7 N O R T H M I C H I G A N A V E N U ES U I T E 6 0 1C H I C A G O , I L L I N O I S 6 0 6 0 13 1 2 . 6 6 3 . 5 4 9 4 T3 1 2 . 6 6 3 . 5 4 9 7 FW O L F F L A N D S C A P E . C O MP L A N N I N GL A N D S C A P E A R C H I T E C T U R EU R B A N D E S I G NW O L F F L A N D S C A P E A R C H I T E C T U R EEVANSTONSPORTS DOME2424 OAKTON STREETEVANSTON, ILLINOISPROJECT NO: 14042IJTW06/11/2014AS NOTED140421 ISSUED FOR SPAARC REVIEW06/11/2014L201PLANT SCHEDULEAND DETAILS1. THE PLANT LIST IS PROVIDED FOR INFORMATIONONLY. PLANT QUANTITIES UNDER THE CONTRACT AREINDICATED ON THE PLANS. IN THE EVENT OF ANYDISCREPANCIES, THE CONTRACT SHALL BE BASED ONTHE QUANTITIES SHOWN ON THE PLANS.2. CONTRACTOR MUST REPAIR ALL SIDEWALKS, CURBSAND GUTTERS, AND ALLEYS TO THEIR ORIGINAL FORM IFDAMAGE OCCURS DURING CONSTRUCTION.3. CONTRACTOR TO PROVIDE TEST OF EXISTING ANDIMPORTED SOILS.4. ALL PLANTING SOILS MUST BE AMENDED TO MEET THEFOLLOWING REQUIREMENTS:A. 45-77% - SILTB. 0-25% - CLAYC. 25-33% - SANDD. 3-5% - ORGANIC CONTENTE. PH BETWEEN 6.0 - 7.05. CONTRACTOR TO PROVIDE A PLAN OF TYPES ANDEXTENT OF SOIL MODIFICATION.6. CONTRACTOR TO PROVIDE SOIL PERCOLATION TESTS.7. CONTRACTOR TO PROVIDE MECHANICALSUBSURFACE DRAINAGE, AS REQUIRED IN AREAS WITHPERCOLATION RATES LESS THAN 0.5"/HR. CONNECTIONSFROM SUBSURFACE DRAIN PIPES SHALL BE TO APPROVEDSTORM SEWER CONNECTIONS ONLY.8. ALL TREES TO BE BRANCHED A MINIMUM OF 6'-0"HEIGHT FROM GRADE.9. NATURALLY OCCURRING MINERAL SOIL CAN BEAMENDED AND BLENDED TO MEET SPECIFICATIONS,PULVERIZED SOIL WILL NOT BE ACCEPTED.GENERAL NOTES:TREESCODE BOTANICAL NAME COMMON NAMECALHTSPRD ROOT REMARKSPLANT LISTNOTE: QUANTITIES ON THE PLANT LIST ARE PROVIDED FOR INFORMATION ONLY. PLANT QUANTITIES UNDER THE CONTRACT ARE INDICATED ON THE PLANS. IN THE EVENT OF ANYDISCREPANCIES, THE CONTRACT SHALL BE BASED ON THE QUANTITIES SHOWN ON THE PLANS.SHRUBSQTYB&BSINGLE STRAIGHT TRUNK, SPECIMEN QUALITY- -2.5"5COCCHICAGOLAND COMMON HACKBERRYCELTIS OCCIDENTALIS 'CHICAGOLAND'B&B- -2.5"3UCMGTRIUMPH ELMULMUS X 'MORTON GLOSSY'SINGLE STRAIGHT TRUNK, SPECIMEN QUALITYRHUS AROMATICA 'GRO-LOW'RAGLGRO-LOW FRAGRANT SUMAC- -24"#5 3'-0" ON CENTERB&B10' --5BNHHERITAGE RIVER BIRCHBETULA NIGRA 'HERITAGE'MULTI-STEM, 4-5 STEMS MINIMUM, SPRING DIG ONLYSH SPOROBOLUS HETEROLEPISPRAIRIE DROPSEED1'-6" ON CENTER#1- - ---SHADE TREE INSTALLATION DETAIL3SCALE: 1/2" = 1'-0"01' 2'4'ORNAMENTAL TREE INSTALLATION DETAIL4SCALE: 1/2" = 1'-0"01' 2'4'SHRUB INSTALLATION DETAIL2SCALE: NOT TO SCALEORNAMENTAL GRASS INSTALLATION DETAIL1SCALE: NOT TO SCALEROSA X 'PINK KNOCKOUT'RPKOPINK KNOCKOUT ROSE- -18" #3 PER LANDSCAPE PLAN-VARIESDETENTION BASIN SEED MIX-VARIESLOW PROFILE SEED MIX-GRASSES /SEED MIXSEE CHART BELOWSEE CHART BELOWTOTTHUJA OCCIDENTALIS 'TECHNY'MISSION ARBORVITAE- - 6' -B&B PER LANDSCAPE PLANLAWN AREAS (SOD)LAWN AREAS (SEED)PLANTING BEDS - GRASSES, PERENNIALS AND GROUNDCOVERPLANTING BEDS - MEDIUM AND SMALL SHRUBSRAISED PLANTERSSHADE AND ORNAMENTAL TREES6NA12 PLANTING MIX18 PLANTING MIX24 PLANTING MIXPER TREE INSTALLATION DETAILLANDSCAPE AREASDEPTH IN INCHESNOTE: THE CONTRACTOR IS TO SUPPLY SOIL FILL MATERIALTO THE DEPTHS INDICATED ON THE CHART BELOW.SOIL DEPTH CHART468 of 820 DRAFT Page 1 of 6 Plan Commission Minutes 07/23/2014 MEETING MINUTES PLAN COMMISSION Wednesday, July 23, 2014 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Scott Peters (Chair), Jim Ford, Terri Dubin, Carol Goddard, Lenny Asaro, Richard Shure, Andrew Pigozzi, Colby Lewis Members Absent: Kwesi Steele Associate Members Present: None Associate Members Absent: Seth Freeman, Stuart Opdycke, David Galloway Staff Present: Damir Latinovic, Neighborhood and Land Use Planner Lorrie Pearson, Planning and Zoning Administrator Michelle Masoncup, Deputy City Attorney Presiding Member: Scott Peters, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Peters called the meeting to order at 7:00 P.M and explained the general meeting procedure, schedule, agenda items, time limits on public testimony and opportunities for cross examination of witnesses. Chairman Peters concluded the opening statement by saying that the Plan Commission forwards a recommendation to the City Council which makes the final determination on any matters discussed by the Plan Commission. As requested by staff, Chairman Peters read aloud minor changes to Plan Commission procedures. 2. APPROVAL OF MEETING MINUTES: June 11, 2014 Commissioner Goddard made a motion to approve the minutes as prepared. Commissioner Ford seconded the motion. A voice vote was taken and the minutes were approved by voice call 4-0. Commissioner Lewis and Commissioner Shure abstained. At this time Commissioners Asaro and Pigozzi joined the meeting. 3. NEW BUSINESS A. PLANNED DEVELOPMENT 14PLND-0080 2454 Oakton Street—Sports Dome 469 of 820 DRAFT Page 2 of 6 Plan Commission Minutes 07/23/2014 Randall T. Mayne and William Kindra of 2424 W. Oakton Series, Mission Properties, LLC, developer of the proposed project, has applied for a Special Use for a Planned Development in the C-1 Commercial District (Zoning Code 6-10) to construct an approximately 68,000-square foot and 60-ft. high sports dome structure. The proposal would include 76 open parking spaces. The applicant seeks Site Development Allowances for the maximum building height, setback for the open parking spaces, number of parking spaces provided, the dimension of parking stalls and parking module width and the number of loading docks. In addition, the applicant may seek and the Plan Commission may consider additional Site Development Allowances as may be necessary or desirable for the proposed development. The Plan Commission makes a recommendation to the City Council, the final determining body for this proposal. Mr. Damir Latinovic, Neighborhood and Land Use Planner summarized the staff’s memo. He concluded by saying the proposal is consistent with the General Comprehensive Plan and meets all standards for approval of Planned Developments . As such, Staff recommends approval to the Planning and Development Committee with the conditions outlined in Staff’s memo. Mr. Latinovic invited questions. With no questions from the Commission, Chairman Peters invited the applicant to make a presentation. Andrew Werth, attorney with the Central Law Group, introduced the team—Randall Mayne and William Kindra, the developers and operators; Larry Okrent with Okrent Associates, the zoning and planning consultant; Matt Mejia and David Green are the president and project manager respectively from Yeadon Fabric Domes, the manufacturers of the dome; Eric Russell of KLOA, the traffic consultant, Phil Grosche the architect from JLA; and Rob Bielaski of SpaceCo Engineers, civil engineer. All speakers were sworn in. Randy Mayne, 321 Lake St., began the presentation. He is the vice Chairman of the Parks and Rec. Board. In 2008 he founded the Evanston Youth Lacrosse Association. Bill Kindra has lived in Chicago for 25 years and has also been very active in youth sports. The structure is column free. Preschool aged children and adults will also use the facility. The fields could be used for a variety of activities, including softball, baseball, tennis, badminton, golf, aerobics and fitness classes. Hours of operation would ideally meet the demand for activities. Larry Okrent of 122 S. Michigan Avenue has been an Evanston resident since 1966 and provided the history of the area. Mr. Mayne returned to talk more about the site plan and the surroundings of the site. He also presented the floor plan, showing the three-field configuration and a typical interior view. Cables will hold the structure down. Mr. Mayne showed the parking plan. He added that four spots will be rented from the Subway/Dunkin Donuts/Shell parking lot where signs would be installed to mark them for Sports Dome use. He also stated t here is a verbal agreement with GFS to use ten of their spots during peak times. The spots are not specified. A parking tag for the vehicles would be used to notify GFS that Sports Dome 470 of 820 DRAFT Page 3 of 6 Plan Commission Minutes 07/23/2014 customers or staff are using the spaces. These spots would likely be used by coaches or others with whom Sports Dome can more easily communicate. Mr. Okrent returned to discuss the five development allowances. The 76 on-site spaces, plus the 14 off-site spaces total 90 spaces. Based on the traffic and parking study by KLOA, this would be sufficient. The second allowance deals with the length of parking stalls. Some parking stalls are only 17 feet deep rather than the 18 required feet. Mr. Mayne explained the reason for this. The spots with a 17 foot length will allow cars to overhang. Chairman Peters noted that the 20 minute mark had approached. He asked that when the Board addresses comments to the rules committee through Mr. Latinovic, that they comment on the 20 minute timing. Chairman Peters allowed the presentation to be extended for an additional 15 minutes. Mr. Okrent summarized the other development allowances. Mr. Okrent concluded by listing the public benefits of the project: Seasonal complement to James Park Remediation of contaminated 2.62-acre site Weed-filled lot to be fully improved and partially landscaped Development of long-vacant marginal site Strengthens local tax base, provides jobs Efficient building materials and mechanical systems Westward extension of Oakton sidewalk Improvements to Oakton Street traffic signal Discounted member fees to all Evanston residents Need-based scholarships for youth and adults Consideration of Divvy bike sharing on site, along with planned bike parking Chairman Peters invited questions from Commission members and the public. Commissioner Shure asked about the sidewalk and bike riding on the south side of Oakton. Mr. Okrent replied that the sidewalk continues until the stoplight intersection and connects to the canal path. Commissioner Goddard asked about the status of the IEPA report of the site. Mr. Mayne replied that they have submitted their proposal and are expecting a reply in the next 30 to 45 days. Commissioner Lewis asked what type of contamination is involved at the site. Mr. Mayne answered the level of contamination is very minimal. Commissioner Lewis asked about the required remediation for Gordon Food Store when they opened. Mr. Mayne replied, from what he knows, GFS tested and did a phase I but chose not to fully remediate and does not have a NFR. Commissioner Lewis asked if the parking spaces to be leased from other businesses are in excess to what is required. Mr. Latinovic answered that the other businesses are well above what is required for them and will continue to meet parking requirements with the shared parking agreements. 471 of 820 DRAFT Page 4 of 6 Plan Commission Minutes 07/23/2014 Commissioner Lewis also asked about alternate uses to the large space. Mr. Mayne replied that other uses are conceivable but it would be restricted by parking supply. Commissioner Shure asked Mr. Latinovic about other permitted uses. He responded that PD approval would allow only the recreational use. Any other use would be a concern and would have to be processed as an amendment to the Planned Development. Commissioner Shure commented that in the event of lack of parking availability on site, people may park at Home Depot and walk over. Mr. Mayne added that there are three City spots on Oakton Street. He noted that a sign will likely be posted in the lobby asking customers not to park in spaces for neighboring businesses. Commissioner Shure asked about the number of employees. Mr. Mayne answered that there will likely be no more than ten direct Sports Dome employees. He added that during clinics there may be temporary employees and that the clients may also bring their own employees, such as coaches. Commissioner Shure asked Matt Mejia, the manufacturer, about the energy source to keep the dome up, pressure, and materials used. He confirmed that it will run off of the energy grid, and have a backup natural gas powered direct drive motor that is connected by clutch to a fan. In the event of a power failure, the natural gas motor will be started. Commissioner Shure also asked about the weight of snow. Mr. Mejia replied that the dome is designed to hold a certain amount of snow and the removal is done primarily through shedding. A snow sensor will increase pressure and heat to melt the bottom layer and allow the snow to slide off. Commissioner Lewis returned to the discussion on uses. He asked if music concerts or markets would be allowed. Mr. Latinovic replied that only recreational uses would be allowed. Chairman Peters added that if use is a concern, a condition may be added that only uses presented in the testimony be allowed. Commissioner Lewis asked about the walkway around the building. Mr. Kindra replied that the Fire Prevention Department requires it to be a hard surface. The width is eight feet all around. Mr. Latinovic clarified it must meet building code requirements for emergency exit doors. Commissioner Lewis asked if it would be possible to move the building over a foot or two to make the 17 foot parking stall length compliant. Mr. Kindra replied that the biggest consideration for setbacks was for snow removal vehicles. Commissioner Lewis commented about the parking lot circulation. He noted that parking goes from perpendicular parking to parallel. Mr. Russell replied that the reasoning for this configuration was to maximize the number of parking spaces. Commissioner Asaro noted that IEPA will make the final determination on the site contamination and remediation measures. A No Further Remediation is not required. Mr. Mayne responded that given the clientele expected for this site, they will do the NFR voluntarily even if not required. Commissioner Asaro commented that it might be a good idea to have a designated drop off and pick up area so that it is clear that the area is not for spectators and to help the parking situation. Mr. Mayne stated that they do have a spot for drop off and pick up that was not as apparent on this site plan. 472 of 820 DRAFT Page 5 of 6 Plan Commission Minutes 07/23/2014 Chairman Peters invited comments from the general public. Howard Grimms from Howard’s Tennis noted his interest in teaching tennis at the facility should the owners become interested in offering tennis in the future. In closing, Mr. Mayne commented on the need for this type of facility in the community. He added that they will actively encourage facility users to carpool. Mr. Kindra noted that they hope this facility will help keep Evanston residents in Evanston. Commissioner Ford made a motion to approve the project as presented with the condition that the facility be used for sports oriented recreational activities only. He also included the following conditions as outlined in Staff’s Memo: 1. The proposed planned development for the Sports Dome at 2454 Oakton Street shall substantially conform to the plans and documents attached to this report. 2. The facility must be closed for a period of 48 hours twice per year for Fire Safety inspection. 3. Exterior lights must be installed on the north, south and east side to illuminate the concrete walkway around the building. 4. The applicant must construct the sidewalk extension on the north side of Oakton Street near the access drive entrance into the site. 5. After the facility is open, the applicant will conduct a traffic count analysis and complete upgrades to the traffic signal timing at Oakton Street and access drive into the shopping center. 6. The applicant must schedule successive use of the same field with a time gap of minimum 30 minutes during December, January, February and March to provide adequate time and space for participant turnover and on-site pick up/drop off. The starting times of games may be adjusted upon review and approval by the Director of Community Development. 7. A minimum of 12 reverse U-shape bike parking facilities must be installed. 8. The proposed fence around the mechanical equipment area must have a maximum height of six feet. 9. If a public parking lot is constructed on the west end of James Park in the future, the applicant must enter into an agreement with the City of Evanston for the use of said parking lot and should pursue access easement rights with Pace to install a pedestrian crosswalk over the Pace access driveway in-line with the proposed walkway on the north side of the building. Chairman Peters read the relevant standards for approval of planned developments and confirmed the project meets all standards. Commissioner Shure seconded the motion. A voice vote was taken and a motion was approved by voice call 8-0. 4. ADJOURNMENT 473 of 820 DRAFT Page 6 of 6 Plan Commission Minutes 07/23/2014 There being no further discussion, Commissioner Shure made a motion to adjourn the meeting, and Commissioner Goddard seconded the motion. The meeting was adjourned at 8:20 pm. Respectfully Submitted, Damir Latinovic Neighborhood and Land Use Planner Community Development Department 474 of 820 For City Council meeting of August 11, 2014 Item P2 Ordinance 101-O-14 Application for Major Zoning Relief at 910 Hinman Avenue For Introduction & Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Lorrie Pearson, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 101-O-14 Granting Major Zoning Relief for Building Lot Coverage, Impervious Surface Coverage, Setbacks, and Parking at 910 Hinman Avenue. Date: July 31, 2014 Recommended Action The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 101-O-14 granting major zoning relief for 56.3% building lot coverage where 45% maximum is allowed, 81% impervious surface coverage where 60% maximum is allowed, a 0’ north interior side yard setback for a carport where 3’ is required, a 0’ rear yard setback for a carport where 3’ is required, and a parking variance for 11 parking spaces (9 on-site and 2 off-site) where 13 parking spaces are required for a 4-story, 7-unit multifamily residence at 910 Hinman Avenue. The applicant has complied with all other zoning requirements, and meets the standards for variances. The proposed site plan reflects modifications that include a larger parking lot drive aisle that does not utilize the shared access easement on the property, as well as a decrease in the number of parking spaces, and the addition of a carport. Summary The applicant proposes to construct a 4-story multifamily residential building with three 2- bedroom dwelling units and four 3-bedroom dwelling units. The property is currently vacant, but features an access easement in the southwest corner of the parcel that is utilized by the adjacent apartments, businesses, and restaurants for loading, maintenance, and garbage service. Adjacent property owners have voiced concern about the overuse of the easement and do not want the easement used as driveway access to parking spaces. The current site plan features the following variance requests: Memorandum 475 of 820 Parking: The applicant requests 11 parking spaces (9 on-site and 2 off-site) where 13 are required to establish a 17’ wide driveway off of the alley that does not encroach onto the shared access easement. The applicant also requests a 0’ north interior side yard setback, which maximizes the space available for the driveway. The site plan depicts six parking spaces within a carport, three spaces within the building, and two spaces off-site at 900 Chicago Avenue, for a total of 11 parking spaces where 13 are required. Setbacks: A rear yard setback variance for the carport is necessary in order to achieve the required 24’ drive aisle between the parking spaces and the building. The applicant requests a 0’ rear yard setback for the carport, as well as the 0’ north interior side yard setback due to the increased driveway width previously noted. The pillars and roof of the carport will extend to within a few inches of the interior side property line and the rear property line. Building Lot Coverage & Impervious Surface: The applicant requests 56.3% building lot coverage where 45% maximum is allowed, and 81% impervious surface coverage where 60% maximum is allowed. Although the requested building lot coverage is higher than the maximum allowed in the R5 District, the proposed development is similar in bulk to surrounding properties. The residence, carport, and drive aisles bring the requested impervious surface coverage to 81% where a maximum 60% is allowed. All drive areas that are not within the carport structure will use pervious pavers to reduce the impervious area on the property as much as possible. Drainage on the property will be addressed by an underground on-site stormwater management system designed by a civil engineer that will be reviewed by City staff as part of the building permit process. Conclusion: The requested variances will allow the redevelopment of a currently vacant property. The proposed structure is similar, if not smaller, in comparison to the surrounding multifamily buildings in the neighborhood. While the R5 zoning of the property allows for up to seven dwelling units, the relative size of the property makes it difficult to construct a development that complies with the Zoning Ordinance while also displaying compatible bulk, design, and use that complements the surrounding neighborhood. The proposed site plan is a compromise intended to address the concerns of the adjacent property owners that share the use of the access easement on the subject property. Neighbor concerns regarding the access easement appear to be addressed by this proposal. Legislative History May 20, 2014: The Zoning Board of Appeals recommended denial of a proposal that included 11 on-site parking spaces and use of a shared access easement at the southwest end of the property as the driveway to the parking spaces. While the Zoning Board voted 3-2 to 476 of 820 recommend approval, the formal recommendation to City Council was deemed a denial due to a lack of four concurrent votes for approval. The concern voiced by adjacent property owners led City staff to recommend denial of the project, so the applicant withdrew the case prior to a determination by City Council. July 15, 2014: The Zoning Board of Appeals heard a new case that featured additional parking and setback variances and addressed neighbor concerns regarding the use of the access easement. The Zoning Board recommended unanimous approval of the new proposal with the following condition: 1. The applicant must work with a civil engineer to ensure the maximum possible stormwater management is established on the property. Attachments Proposed Ordinance 101-O-14 July 15, 2014 Draft ZBA Meeting Minutes ZBA Findings Site Plans Elevations July 15, 2014 ZBA Packet http://www.cityofevanston.org/assets/ZBA%20packet%2007.15.14.pdf Letter of Objection May 20, 2014 ZBA Packet (for previous site plan/application) http://www.cityofevanston.org/assets/05.20.14%20ZBA%20packet.pdf 477 of 820 7/31/2014 101-O-14 AN ORDINANCE Granting Major Variations Related to 910 Hinman Avenue in the R5 General Residential Zoning District WHEREAS, Mark Michonski (the “Applicant”), architect of the property commonly known as 910 Hinman Avenue (the “Subject Property”), located within the R5 General Residential zoning district and legally described in Exhibit A, attached hereto and incorporated herein by reference, submitted an application seeking approval of Major Variations to zoning requirements imposed by Subsections 6-8-7-6, 6-8-7-9-A, 6- 8-7-7-C-3, 6-8-7-7-C-4, and 6-16-3-5 of Title 6 of the Evanston City Code of 1979, as amended (the “Zoning Ordinance”); and WHEREAS, the Applicant requests the following Major Variations: (A) The Applicant requests 56.3% building lot coverage where a maximum 45% is allowed; (B) The Applicant requests a 81% impervious surface coverage where a maximum 60% is allowed; (C) The Applicant requests a zero (0) foot north interior side yard setback for a carport where three (3) feet are required; (D) The Applicant requests a zero (0) foot rear yard setback for a carport where three (3) feet is required; (E) The Applicant requests a parking variance to allow eleven (11) parking spaces (nine (9) spaces on-site and two (2) spaces off-site) where thirteen (13) parking spaces are required; and 478 of 820 101-O-14 ~2~ WHEREAS, on July 15, 2014, the Zoning Board of Appeals (“ZBA”), pursuant to proper notice, held a public hearing in case no. 14ZMJV-0075 to consider the application, received testimony, and made written records and findings that the application did meet the standards for Major Variations set forth in Subsection 6-3-8-12- (E) of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of August 11, 2014, the Planning and Development (“P&D”) Committee of the City Council considered and accepted the ZBA’s recommendation, and recommended City Council approve the Major Variations, as requested; and WHEREAS, at its meeting of August 11, 2014, the City Council considered and adopted the recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property applied for in case no. 14ZMJV-0046 and described hereinabove. SECTION 3: The Major Variations approved hereby are as follows: (A) Approval to allow 56.3% building lot coverage. Subsection 6-8-7-6 requires a maximum 45% building lot coverage. (B) Approval to allow 81% impervious surface coverage. Subsection 6-8-7-9-A requires a maximum 60% impervious surface coverage. 479 of 820 101-O-14 ~3~ (C) Approval to allow a zero (0) foot north interior side yard setback for a carport. Subsection 6-8-7-7-C-3 requires a three (3) foot north interior side yard setback. (D) Approval to allow a zero (0) foot rear yard setback for a carport. Subsection 6-8- 7-7-C-4 requires a three (3) foot rear yard setback. (E) Approval to allow a parking variance to allow eleven (11) parking spaces (nine (9) spaces on-site and two (2) spaces off-site). Subsection 6-16-3-5 requires thirteen (13) parking spaces are required. SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Major Variations granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. (B) Stormwater Requirements: The Applicant must comply with all stormwater requirements as requested by the City Engineer. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 480 of 820 101-O-14 ~4~ SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2014 Adopted:___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 481 of 820 101-O-14 ~5~ EXHIBIT A Legal Description Lot 22 (Except that part taken for widening Hinman Avenue) in Block 2 in Gibbs, Ladd and Georges Addition to Evanston said addition being a subdivision of that part lying East of Gravel Road of the South 44 ½ acres of a tract of land consisting of the South ½ of the Northeast fractional ¼ of Section 19, the South ½ of the East 32 Rods in width of the East ½ of the Northwest ¼ of Section 19 Township 41 North, Range 14, East of the Third Principal Meridian in Cook County, Illinois. PIN: 11-19-220-018-0000 Commonly Known As: 910 Hinman Avenue, Evanston, Illinois 482 of 820 DRAFT NOT APPROVED Page 1 of 6 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, July 15, 2014 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Matt Rodgers, Violetta Cullen, Clara Wineberg, Mary Beth Berns, Andrew Gallimore Members Absent: Scott Gingold, Beth McLennan Staff Present: Melissa Klotz, Lorrie Pearson, Mario Treto, Michelle Masoncup, Kari Grace Chair: Matt Rodgers Declaration of Quorum With a quorum present, Chair Rodgers called the meeting to order at 7:10pm. Approval of Minutes The minutes from the July 1, 2014 Zoning Board of Appeals meeting were motioned for approval by Ms. Cullen and seconded by Ms. Berns. The motion was approved 2-0 with two abstentions. New Business 2330 Orrington Avenue ZBA 14ZMJV-0072 Gina Giannetti, landscape architect, applies for major zoning relief to construct a backyard bluestone patio. The applicant requests a 5.0’ street side yard setback where 15’ is required (Zoning Code Section 6-8-2-8-C-2). The Zoning Board of Appeals is the determining body for this case. Ms. Klotz read the case into the record. Ms. Wineberg arrived. Ms. Giannetti, the landscape architect, explained the case: • Replace existing backyard patio in same location, new configuration that is more functional • Proposed patio will lower the impervious surface coverage • The patio is fully screened by a fence and landscaping • They cannot locate the patio to another portion of the yard because they want to preserve a mature tree • The property is unique in that it is a corner lot and has no alley access, so a significant portion of the yard is already taken up by the garage and driveway The ZBA entered into deliberations. Ms. Berns noted that terraces may encroach into the setback. Ms Klotz responded that terraces can only encroach by 10%. The Standards were then addressed: 1. Yes 2. Yes 3. Yes 483 of 820 DRAFT NOT APPROVED Page 2 of 6 Zoning Board of Appeals 4. Yes 5. Yes 6. Yes 7. Yes Ms. Berns motioned to approve the variance. The motion was seconded by Ms. Cullen. The vote concluded at 5-0 in approval. 1413-15 Howard Street ZBA 14ZMJV-0073 Thomas S. Moore, attorney, applies for a special use permit and major zoning relief to convert a mixed-use commercial and residential building into a multi-family residential building with ground floor residential units. The applicant requests a special use permit for ground floor residential in the B2 Business District (Zoning Code Section 6-9-3-3) and zoning relief for 10 on- site parking spaces where 13 parking spaces are required (Zoning Code Section 6-16-3-5-Table 16B). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Thomas Moore, attorney, and Marty Cerny, real estate broker, explained the proposal: • The owner tried to sell or lease the commercial space for over two years unsuccessfully • There is a need for handicap accessible dwelling units, often with waiting lists for such units • The properties to the west of the property are residential, so there is not adverse impact on the adjacent properties • Regarding the requested parking variance, a map from a study by the Natalie Voorheese University of Illinois-Chicago Center for Neighborhood and Community Development, Exhibit A, was presented showing that parking for disabled tenants is not necessary at this location • Alderman Rainey suggested this property for this endeavor • A bus route runs right in front of the property The architect for this project, Mr. Purohit, explained the designs: • The garage doors currently by the alley will be replaced with windows • There will be new windows on the west side, too Ms. Berns asked if they considered keeping the garages and only converting the front office space to residential. Mr. Purohit replied that this scenario was considered; however, that would mean only adding three units, which would not be economical and does not meet market demand. There are eight existing units. Ms. Klotz added that at the SPAARC meeting, it was noted that the eight existing dwelling units each rent one parking space. Ms. Berns asked about the privacy and security of the front windows. Mr. Purohit replied that they windows will be tinted and will possibly have a decorative metal grill. Ms. Berns responded that then there would not be eyes on the street. 484 of 820 DRAFT NOT APPROVED Page 3 of 6 Zoning Board of Appeals Mr. Purohit answered that the front elevation windows will not be tinted, only the alley windows will be tinted. The front windows will utilize curtains for privacy. Chair Rodgers stated that they are creating seven accessible units but not the same amount of parking spaces. He asked what would happen if more people want parking spaces than are available. Ms. Berns stated that if that were the case, people would probably not rent the units. Mr. Moore showed a new site plan, Exhibit B, with one accessible parking space. Ms. Klotz stated that the applicant may need a new variance for the drive aisle; however, she will look into it further to determine if that is necessary. Mr. Gallimore noted that the applicant could rezone to residential instead, which could impact setbacks to the adjacent property to the east if it is abutting residential. Ms. Klotz replied that the setback would be determined based on the zoning district. Ms. Wineberg stated that if that were the case, if the adjacent building were to rebuild in the future near to the property line, the lighting and ventilation of the units on that side may be impacted. Ms. Cullen stated that the study says that most handicapped people do not have cars; however, they would likely need a medi-car. She asked if there would be loading space for a medi-car. There is no street parking in front of the property. Chair Rodgers noted that the drive aisle is 22 feet and asked if that is enough space. The ADA space is 16 feet wide. Chair Rodgers also asked if the ceiling height is different on the first floor since there are no adjoining buildings. Mr. Purohit replied that the building height is 30 inches lower in the rear building; however, the ceiling heights will all be eight to nine feet. The ZBA entered into deliberations: Chair Rodgers noted two concerns. One concern is parking space number six. The other is the setback impact on the adjacent property as the building is on the property line. Ms. Wineberg stated that the project is needed; however, the parking lot and loading zone are not thoroughly thought out. She also noted that one of the units may not be large enough to meet code. The record was re-opened. Tom Moore requested a continuance for time to address concerns. Ms. Berns motioned to continue the case at the August 5, 2014 meeting. The motion was seconded by Ms. Cullen and approved 5-0. 1501 Central Street ZBA 14ZMJV-0074 Charles Davidson, property owner agent, applies for a special use permit for three scoreboards at Northwestern University’s Ryan Field football stadium. The applicant requests a special use permit to replace two existing scoreboards and add one new ribbon-style scoreboard in the U2 485 of 820 DRAFT NOT APPROVED Page 4 of 6 Zoning Board of Appeals University Athletic Facilities District (Zoning Code Section 6-15-7-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Charles Davidson, the applicant, and Scott Airy explained the proposal: • The main scoreboard will remain approximately the same height and size • The south ribbon scoreboard will also remain approximately the same size • The main scoreboard will have less advertising • The south ribbon scoreboard will essentially be the same but will have new technology • The new north ribbon scoreboard is visible from the right-of-way from the gate area • The scoreboards are used for home games and occasional special events; however, it will be used mostly during the day Chair Rodgers noted that there will be a larger LED screen, and at night the game field will also be lit, so there will be no additional light pollution. He asked about any additional sound. Mr. Airy replied that there is no audio capability on any of the scoreboards. All of the sounds go through the existing stadium sound system. Jeffrey Bayer, a neighbor, stated that he can see the scoreboard from his front yard. The existing scoreboard is often on, although he is not sure why. He asked if that would change. Mr. Airy replied that the power supply is active even when the board is not on, so the panel has a glowing grey color. It is possible to change that so that it is black instead while it is in a sleep mode. Ms. Cullen asked how many night games per year there are. Mr. Airy answered that there are two night games at the most and some that may end at dusk. There are a total of seven home games. Temporary lighting is brought in for home games at night and dusk. He is happy to work with Mr. Bayer to make sure that the screen appears off at night. The ZBA entered into deliberations: Ms. Berns suggested they make a condition that the LED panel scoreboards be black when in standby mode. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Ms. Berns motioned to recommend approval of the proposal with the following condition: 1. The LED scoreboard panels must be made black when in standby mode. The motion was seconded by Mr. Gallimore and approved 5-0. 486 of 820 DRAFT NOT APPROVED Page 5 of 6 Zoning Board of Appeals 910 Hinman Street ZBA 14ZMJV-0074 Mark Michonski, architect, applies for major zoning relief to construct a 4-story, 7-unit multi- family residential building with an accessory carport. The applicant requests 56.3% building lot coverage where a maximum 45% is allowed (Zoning Code Section 6-8-7-6), 81% impervious surface coverage where a maximum 60% is allowed (Zoning Code Section 6-8-7-9-A), a 0’ north interior side yard setback for a carport where 3’ is required (Zoning Code Section 6-8-7-7- C-3), a 0’ rear yard setback for a carport where 3’ is required (Zoning Code Section 6-8-7-7-C- 4), and a parking variance to allow 11 parking spaces (9 spaces on-site and 2 spaces off-site) where 13 parking spaces are required (Zoning Code Section 6-16-3-5-Table 16-B). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Mark Michonski, the architect, explained the proposal: • The project is a 4-story, 7-unit new building • There will be 11 parking spaces, with nine on-site and two off-site. Of the nine on-site paces, six will be under the carport and three will be within the building. • The previous application was for building lot coverage and impervious surface cover, and the neighbors had a concern about the use of the easement for a 12 foot drive aisle • The applicant now proposes a 23 foot aisle, which will require two additional variances • The carport, suggested by ZBA to help with the rainwater concern, will go to a catch basin or on-site detention under the parking area • The impervious surface cover will increase because they no longer have the three foot north side setback in order to maximize the drive aisle size Ms. Berns stated her concern about the 80% impervious surface cover. Mr. Michonski replied that the water will be contained on-site with underground detention, and they will be required to work that out in the civil review of the permit process. The two off-site parking spaces are at 900 Chicago Avenue. Ms. Klotz noted that there are four extra parking spaces there per the zoning ordinance. Chair Rodgers asked if the applicant had considered a green roof to help manage the stormwater. Mr. Michonski answered that they had looked into that, but the owners do not want to do that. Ms. Berns noted that the 900 Chicago Avenue building has a stormwater detention roof. Mr. Michonski replied that a detention roof is not viable at this location. He also noted that the Alderman supports this initiative. Ms. Klotz concurred. Chair Rodgers invited members of the audience to comment. Joy Hebert, at 515 Main, lives across the alley. She said that access to parking is often blocked by illegal parkers. The reduced number of parking spaces and off-site spaces means that more people will park illegally. Ms. Berns agreed and suggested that one space be eliminated to be a loading zone for the off- site and non-parking spaces. 487 of 820 DRAFT NOT APPROVED Page 6 of 6 Zoning Board of Appeals Robert Peron, the owner of 509-513 Main, is happy with the current plan. He felt that the loading area is provided now with the 23 foot aisle width. He had no objections. Mr. Michonski concluded by stating that the larger drive aisle provides a loading area. Inside the building there is one ADA space. The ZBA entered into deliberations: Ms. Berns stated that the applicants will need to more than compensate for the 80% impervious surface cover in this process and not just rely on the civil review in the permit process. She also thought the dedicated loading zone was a good idea. Chair Rodgers stated that the easement is specifically for loading. The concern with the previous plan was that the easement would also be used as a drive aisle. Ms. Cullen agreed with Ms. Berns. Ms. Wineberg stated that she was okay with the aisle being a temporary loading zone since the building will be developed as condos and is a Transit Oriented Development. She does not see the loading area being used often. Mr. Gallimore stated that he was okay with approving and letting the City Council decide on requiring a designated drive aisle. Chair Rodgers stated that the loading area will only be an issue for this property and will not affect anyone else. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes Ms. Wineberg motioned to recommend approval of the proposal with the following condition: 1. Working with the civil engineer, the applicant must do the maximum possible regarding stormwater requirements The motion was seconded by Ms. Cullen and approved 5-0. Ms. Klotz stated that the ZBA rules she shared previously should be reviewed and returned with comments by July 18, 2014. Chair Rodgers stated the new deadline for comments is July 22, 2014. The meeting adjourned at 9:20pm. 488 of 820 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of after conducting a public hearing on July 14, 2014, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; ___X___Met _____Not Met 5-0 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met _____Not Met 5-0 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met _____Not Met 5-0 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met _____Not Met 5-0 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there is a public benefit; ___X___Met _____Not Met 5-0 Case Number: 14ZMJV-0075 Address or Location: 910 Hinman Avenue Applicant: Mark Michonski Proposed Zoning Relief: 56.3% building lot coverage, 81% impervious surface coverage, 0’ rear and north interior side yard setbacks, and 11 parking spaces where 13 are required for a 4-story, 7-unit multifamily residence 489 of 820 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; __X___Met _____Not Met 5-0 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; __X___Met _____Not Met 5-0 and, based upon these findings, and upon a vote of __5__ in favor & __0__ against recommends to the City Council __X___ approval with conditions: 1. The applicant must work with a civil engineer to ensure the maximum possible stormwater management is established on the property. _____ denial __________________________________________ Date: _____________ Matt Rodgers Zoning Board of Appeals Chairman Attending: Vote: Aye No __X__ Violetta Cullen _X__ ____ __X__ Mary Beth Berns _X__ ____ _____ Beth McLennan ____ ____ __X__ Matt Rodgers _X__ ____ __X__ Andrew Gallimore _X__ ____ _____ Scott Gingold ____ ____ __X__ Clara Wineberg _X__ ____ 490 of 820 491 of 820 492 of 820 493 of 820 494 of 820 495 of 820 496 of 820 497 of 820 498 of 820 499 of 820 500 of 820 501 of 820 502 of 820 503 of 820 504 of 820 505 of 820 506 of 820 507 of 820 For City Council meeting of August 11, 2014 Item P3 Ordinance 68-O-14: Notice Requirements for Zoning Applications For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Department Lorrie Pearson, Planning and Zoning Administrator Damir Latinovic, Neighborhood and Land Use Planner Subject: Ordinance 68-O-14 Amending the Zoning Ordinance Text for Notice Requirements for Zoning Applications Date: July 11, 2014 Recommended Action: The Plan Commission and staff recommend City Council adoption of Ordinance 68-O- 14 to amend various parts of Chapter 3 – Implementation and Administration of the Zoning Ordinance to clarify Public Hearing notice requirements for zoning applications. This ordinance was introduced at the July 28, 2014 City Council meeting. Summary The proposed amendment provides a consistent language to clarify a public hearing notice must be published in the local newspaper, mailed to surrounding property owners and a sign must be posted on a subject property for all zoning applications. The amendment also clarifies that notices for the initial hearing suffice for any subsequent continued hearings for the same case. The Zoning Ordinance includes public hearing notice requirements for all zoning applications (zoning variations, planned developments, special uses, Zoning Ordinance text and map amendments, etc.). A typical zoning application public hearing requires a general notice published in a newspaper, a notice mailed to surrounding property owners and posting of a sign on a subject property regarding the public hearing time and date. Although staff has always provided these notices for all zoning applications, the text of the Zoning Ordinance does not consistently specify which notices are required for each zoning application. For planned developments for example Section 6- 3-6-8 Review Procedure; Decision does not include specific language that a notice must be published within a local newspaper as it is specified for other zoning applications such as the Zoning Ordinance Text and Map Amendments or Special Uses. Additionally, the Zoning Ordinance is silent on the need for additional notices when a particular zoning application is continued to a second or third public hearing. Memorandum 508 of 820 Staff is not proposing to make any changes to the content of the public hearing notice requirements. The proposal simply clarifies the language of Chapter 3 – Implementation and Administration to specify the following notices are required for all types of zoning applications: 1. General notice of public hearing published in at least one newspaper of general circulation within the City a minimum of 15 days prior to the hearing date and a maximum of 30 days prior to the hearing date. 2. Notice via first class mail to all owners of surrounding properties located within a certain distance of the subject property. (The distance varies between 250 ft. and 1000 ft. based on the type of the zoning application.) 3. Notice via a sign posted on the subject property a minimum of ten working days prior to the public hearing indicating the place, time and date of the hearing. Staff will also continue to provide the following notices, but are not expressly listed in the Zoning Ordinance: • Posting of a meeting notice within the Civic Center. • Posting of a meeting notice on the City’s website. • Meeting notification email to persons subscribing to all zoning related notifications. Additionally, the proposed amendment includes a clarification that subsequent notices are not required for continuances of a hearing, if any. The amendment is consistent and complies with the Illinois Open Meetings Act. The proposal meets the standards for approval of amendments to the Zoning Ordinance outlined in Section 6-3-4-5 of the City Code. The proposal is consistent with the Comprehensive General Plan. Clear notice requirements will assure adequate notices are provided to affected residents and will reduce the potential for project delays due to the ambiguity of current public hearing notice requirements. Because staff is already providing all notice requirements as part of the proposed text amendment, the proposal will not have any adverse effect on the properties under review or the properties in the immediate vicinity of proposed projects. Legislative History June 11, 2014 – The Plan Commission unanimously forwarded a positive recommendation to the City Council regarding the proposed amendment. May 21, 2014 – The Committee unanimously forwarded a positive recommendation to the Plan Commission with minor edits regarding notice requirements for continued hearings. Attachments Proposed Ordinance 68-O-14 Plan Commission Packet 06/11/14 Plan Commission Draft Meeting Minutes 06/11/14 509 of 820 Zoning Ordinance Text Amendment Notice Requirements for Zoning Applications 13PLND-0044 510 of 820 7/11/2014 68-O-14 AN ORDINANCE Amending Various Portions of the Zoning Ordinance Relating to Notice Requirements in Connection with Map Amendments, Text Amendments, and Development Applications NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Ordinance 68-O-14 shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 2: Section 6-3-3-4 of the City Code of 1979, as amended (the City Code”) is hereby amended to read as follows: 6-3-3-4: SPECIAL PROCEDURES IN CONNECTION WITH COMBINED APPLICATIONS: Whenever an application for a special use, unique use or an amendment will, in addition, require a variation, the applicant shall indicate that fact on the application where indicated and shall, at the time of filing the application for a special use, unique use, or amendment, as the case may be, file an application for a variation pursuant to Section 6-3-8-4. All required notices for the application for approval of the special use, unique use or amendment, as the case may be, shall include reference to the application for a variation. The initial hearing notice shall be sufficient notice for the initial hearing, as well as any continuances of the same hearing, if any. The variation application shall only be decided after a final decision has been reached with respect to the special use, unique use or amendment. SECTION 3: Section 6-3-4-6 of the City Code is hereby amended to read as follows: 6-3-4-6: PROCEDURE FOR REVIEW AND DECISION OF PROPOSED AMENDMENTS: A petition to amend the text of the Zoning Ordinance or the Zoning Map shall be processed in accordance with the following procedures: 511 of 820 68-O-14 ~2~ (A) Public Hearing: After the filing of a petition for amendment in proper form, the Zoning Administrator shall set a date for a public hearing. (B) General Notice of Public Hearing: Notice of the public hearing required by Subsection 6-3-4-6(A) shall be given by the Plan Commission Zoning Administrator by one (1) publication in one (1) or more newspapers of general circulation within the municipality. Notice shall be published a minimum of fifteen (15) days prior to the hearing date and a maximum of thirty (30) days prior to the hearing date. Such notice shall be sufficient notice for the initial hearing, as well as any continuances of the same hearing, if any. (C) Mailed Notices Required for Redistricting or Rezoning: Notice shall also be given by first class mail to all owners of property within a five hundred (500) foot radius of the subject property, inclusive of public roads, streets, alleys and other public ways from the area proposed to be rezoned or redistricted whose addresses appear on the current tax assessment list as provided by the applicant. The failure of delivery of such notice, however, shall not invalidate any such amendment. In addition, a sign shall be posted on the property for a minimum of ten (10) working days prior to the public hearing indicating the place, time and date of the hearing. Such notice shall be sufficient notice for the initial hearing, as well as any continuances of the same hearing, if any. (D) Content of Published and Mailed Notices: Published and mailed notices shall contain the time, date, and place of the public hearing and, in addition, shall include all of the information listed in Section 2 of Appendix D, of this Ordinance, "Submission Requirements for Published and Mailed Notices for Proposed Amendments." (E) Plan Commission Action: Upon receipt of the petition with the copy of the proposed text and map changes, the Plan Commission shall hold a public hearing scheduled pursuant to Subsection 6-3-4-6(A). Within thirty (30) days after the hearing is closed, the Commission shall recommend the approval or denial of the proposed amendment, or the approval of the amendment with modifications, and shall then submit its written recommendation, together with the petition for the text and/or map change, to the City Council. (F) City Council Action: The City Council shall either adopt or reject the recommendation of the Plan Commission or adopt some modification of the recommendation of the Plan Commission. Except as provided in Section 6-3-4-7, no amendment to the Zoning Ordinance shall be adopted except by a vote of the majority of the Council. 512 of 820 68-O-14 ~3~ (G) Continued Hearings or Meetings. In the instance a hearing or meeting is continued to a date certain, the date and time of the continued hearing or meeting shall be announced at the time and place of the hearing being continued, and the continued hearing’s notice requirements shall be deemed satisfied. If for any reason the continued hearing or meeting date or time needs to be changed, the Zoning Administrator shall, in his or her best effort, provide the public with the new date and time of the continued hearing by: 1. Posting the continued meeting or hearing notice at the Civic Center; and 2. Posting the continued meeting or hearing notice on the City’s website. Failure to provide such notice, however, shall not invalidate any such continued hearing or meeting. (H) In the event a quorum is not present for the initial meeting or a continued meeting, a majority of the board or commission members present may reschedule the meeting to a new date and time. No additional publication or mailing notice will be required for as provided in Section 6-3-4-6(G). SECTION 4: Section 6-3-5-7 of the City Code is hereby amended to read as follows: 6-3-5-7: REVIEW PROCEDURE; RECOMMENDATION: (A) Public Hearing: Upon the review of an application for a special use, the Zoning Administrator shall, pursuant to Section 6-3-3-1, notify the applicant of any deficiencies and or modifications necessary to complete the special use application. After determining that the application is complete pursuant to Section 6-3-3-1, the Zoning Administrator shall at the same time schedule the application for review by the Site Plan and Appearance Review Committee, and a public hearing to be held by the Plan Commission in case of a Planned Development, and to the Zoning Board of Appeals for all other categories of special uses. (B) General Notice of Public Hearing: In the case of a planned development, notice of the public hearing required by Subsection 6-3-5-7(A) shall be given by the Zoning Administrator pursuant to Section 6-3-6-8. In the case of all other special uses, the Zoning Administrator shall cause notice of a public hearing before the Zoning Board of Appeals to be published not more than thirty (30) days nor less than fifteen (15) days before the date of the hearing. In addition, a sign shall be posted on the property for a minimum of ten (10) working days prior to the public hearing indicating the place, time and date of the hearing. Such notice shall be sufficient notice 513 of 820 68-O-14 ~4~ for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. (A) Review Procedure: After determining that the special use application is complete pursuant to Section 6-3-3-1, the Zoning Administrator shall prepare and forward his written recommendation accompanied by the Site Plan and Appearance Review Committee's written report to the Plan Commission, in the case of planned developments, and to the Zoning Board of Appeals for all other categories of special uses. At the same time, the Zoning Administrator shall, in the case of a planned development, cause notice of a public hearing before the Plan Commission to be published pursuant to Section 6-3-6-8. In the case of all other special uses, the Zoning Administrator shall cause notice of a public hearing before the Zoning Board of Appeals to be published not more than thirty (30) days nor less than fifteen (15) days before the date of the hearing. In addition, a sign shall be posted on the property for a minimum of ten (10) working days prior to the public hearing indicating the place, time and date of the hearing. (B)(C) Mailed Notices Required: Notice shall also be given by first class mail to all owners of property within a five hundred (500) foot radius of the subject property, inclusive of public roads, streets, alleys and other public ways whose addresses appear on the current tax assessment list as provided by the applicant. The failure of delivery of such notice, however, shall not invalidate any such amendment. Such notice shall be sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. (D) Content of Published and Mailed Notices: Published and mailed notices shall contain the time, date, and place of the public hearing. Additionally, the published and mailed notices shall contain the following: (a) A statement indicating that the petition is a request for Special Use approval; (b) The address of the subject property requesting the Special Use; (c) The current zoning classification of the property requesting the Special Use; (d) The time and place where the petition proposing to amend the Zoning Ordinance will be available for examination for a period of at least ten (10) days prior to the public hearing; (e) The name of the person responsible for giving notice of the public hearing by publication or by mail, or by publication and mail; 514 of 820 68-O-14 ~5~ (f) Any other information requested by the commission or board, as the case may be; and (g) A statement that after the conclusion of the hearing the matter will be submitted to the City Council for its action. (C)(E) Recommendations: All written recommendations and reports forwarded by the Zoning Administrator shall be considered at the public hearing. At the conclusion of the public hearing, the commission or board, as the case may be, shall recommend, based on written findings of fact, that the council: 1) approve the special use; 2) approve the special use subject to conditions; or 3) deny the special use. (F) Continued Hearings or Meetings. In the instance a hearing or meeting is continued to a date certain, the date and time of the continued hearing or meeting shall be announced at the time and place of the hearing being continued, and the continued hearing’s notice requirements shall be deemed satisfied. If for any reason the continued hearing or meeting date or time needs to be changed, the Zoning Administrator shall, in his or her best effort, provide the public with the new date and time of the continued hearing by: 1. Posting the continued meeting or hearing notice at the Civic Center; and 2. Posting the continued meeting or hearing notice on the City’s website. Failure to provide such notice, however, shall not invalidate any such continued hearing or meeting. (G) In the event a quorum is not present for the initial meeting or a continued meeting, a majority of the board or commission members present may reschedule the meeting to a new date and time. No additional mailed or published notices shall be required for meetings continued as provided in Section 6-3-5-7(F). SECTION 5: Section 6-3-5-16 of the City Code is hereby amended to read as follows: 6-3-5-16: SUBSTITUTION FOR AN EXISTING SPECIAL USE: (A) Review Procedure: The Zoning Administrator, pursuant to his authority to render interpretations prescribed by Section 6-3-9 of this Chapter and subject to the procedures, standards and limitations contained herein, shall have the authority to review and grant applications for the substitution of a special use for an existing special use. 515 of 820 68-O-14 ~6~ (B) General Notice And Opportunity To Comment: After receipt of a completed application for the substitution of a special use for an existing special use, a sign shall be posted on the property subject to the application for a minimum of ten (10) working days prior to the Zoning Administrator's decision. (C) Mailed Notices Required: Notice shall also be given by first class mail to all owners of property within a five hundred (500) foot radius of the subject property, inclusive of public roads, streets, alleys and other public ways whose addresses appear on the current tax assessment list as provided by the applicant. (D) Content of Notices: The notice shall indicate that the application shall be available for review and submittal of written comments thereon for ten (10) working days prior to the Zoning Administrator's decision. The Zoning Administrator, pursuant to his authority to render interpretations prescribed by Section 6-3-9 of this Chapter and subject to the procedures, standards and limitations contained herein, shall have the authority to review and grant applications for the substitution of a special use for an existing special use. Before rendering a decision on an application the Zoning Administrator shall undertake the following procedure: (A) Notice And Opportunity To Comment: After receipt of a completed application for the substitution of a special use for an existing special use, the Zoning Administrator shall cause a written notice of the application to be delivered to all owners of the property located within a five hundred (500) foot radius of the subject property inclusive of public roads, streets, alleys and other public ways. In addition, a sign shall be posted on the property subject to the application and shall remain on the property for a minimum of ten (10) working days prior to the Zoning Administrator's decision. The notice shall indicate that the application shall be available for review and submittal of written comments thereon for ten (10) working days prior to the Zoning Administrator's decision. (B)(E) Zoning Administrator Decision: Within twenty (20) working days of receipt of a completed application for the substitution of a special use, the Zoning Administrator shall, by written order, render his interpretation that the special use proposed to be substituted is either: 1) similar in nature and intensity to the existing special use and presents no differing or additional impact; or 2) substantially different in nature, intensity and impact from the existing special use. If the Zoning Administrator determines the special use proposed to be substituted is similar in nature and intensity to the existing special use and presents no differing or additional impact, he shall grant the application for a substitution of a special use. If the Zoning Administrator determines the special use proposed to be substituted is 516 of 820 68-O-14 ~7~ substantially different in nature, intensity and impact from the existing special use he shall deny the application for a substitution of a special use. (C)(F) Conformance With The General Standards: Any special use proposed to be substituted for an existing special use pursuant to this Section shall be required to meet the general standards for special uses as set forth in Section 6-3-5-10 of this Chapter. (D)(G) Notification Of Decision: The Zoning Administrator shall send his decision within five (5) working days to the applicant and all other persons previously notified pursuant to Subsection (AC) of this Section. (E)(H) Appeal: An appeal of the decision of the Zoning Administrator may be taken to the City Council, through its planning and development committee within ten (10) working days of the Zoning Administrator's decision. (F)(I) Conditions: The Zoning Administrator, in granting an application for the substitution of a special use, may, pursuant to Section 6-3-5-13 of this Chapter, require the transfer of conditions imposed on the existing substitution special use to the proposed substitution for an existing special use. The Zoning Administrator, in granting an application for substitution for an existing special use, shall also have the authority to modify any conditions imposed on the existing special use, provided the modification does not alter the nature, intensity or impact of the special use being substituted in such a manner that it no longer can be considered similar. (G)(J) Limitations: The approval of an application for the substitution of a special use shall be deemed to authorize only that particular special use at the particular location for which the substitution is authorized. Except when otherwise provided in the ordinance for approving a special use, a special use shall be deemed related to, and be for the benefit of, the use and lot in question, rather than the owner or operator of such use or lot. (H)(K) Records: A record of all applications for the substitution of a special use shall be kept on file in the office of the Zoning Administrator. At least once a year, the Zoning Administrator shall make public a listing of his decisions, by address, regarding applications for the substitution of a special use. (I)(L) Fees: Fees for the substitution of a special use shall be as set forth in Section 6-3-5-6 of this Chapter. SECTION 6: Section 6-3-6-8 of the City Code is hereby amended to read as follows: 517 of 820 68-O-14 ~8~ 6-3-6-8: REVIEW PROCEDURE; DECISION: (A) Public Hearing: All applications for planned developments will be given priority review by the Zoning Administrator. Upon the review of an application for a planned development, the Zoning Administrator shall, pursuant to Section 6-3-3-1, notify the developer of any deficiencies and or modifications necessary to perfect the planned development application. After determining that the application is complete pursuant to Section 6-3-3-1, the Zoning Administrator shall at the same time schedule a public hearing to be held by the Plan Commission at which time a formal presentation of the planned development application will be presented. The public hearing shall be held not less than fifteen (15) calendar days and no more than thirty (30) calendar days from the date of receipt of the complete application. (B) General Notice of Public Hearing: The Zoning Administrator shall cause notice to be published of a public hearing to be held by the Plan Commission. The public notice shall be published a minimum of fifteen (15) days prior to the hearing date and a maximum of thirty (30) days prior to the hearing date. In addition, a sign shall be posted on the property for a minimum of ten (10) working days prior to the public hearing indicating the place, time and date of the hearing. Such notice shall be sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. (A) Review Procedure: All applications for planned developments will be given priority review by the Zoning Administrator. Upon the review of an application for a planned development, the Zoning Administrator shall, pursuant to Section 6-3-3-1, notify the developer of any deficiencies and or modifications necessary to perfect the planned development application. (B) Public Hearing: After determining that the application is complete pursuant to Section 6-3-3-1, the Zoning Administrator shall at the same time schedule and cause notice to be published of a public hearing to be held by the Plan Commission at which time a formal presentation of the planned development application will be presented. The public hearing shall be held not less than fifteen (15) calendar days and no more than thirty (30) calendar days from the date of receipt of the complete application. In addition, a sign shall be posted on the property for a minimum of ten (10) working days prior to the public hearing indicating the place, time and date of the hearing. (C) Mailed Notices Required: Notice shall also be given by first class mail to all owners of property within a one thousand (1,000) foot radius of the subject property, inclusive of public roads, streets, alleys and other public 518 of 820 68-O-14 ~9~ ways from the subject property whose addresses appear on the current tax assessment list as provided by the applicant. The failure of delivery of such notice, however, shall not invalidate any such hearing. Such notice shall be sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. (D) Content of Published and Mailed Notices: Published and mailed notices shall contain the time, date, and place of the public hearing. Additionally, the published and mailed notices shall contain the following: (a) A statement indicating that the petition is a request for a planned development; (b) The address of the subject property requesting the planned development; (c) The current zoning classification of the property requesting the planned development; (d) The time and place where the petition proposing the planned development will be available for examination for a period of at least ten (10) days prior to the public hearing; (e) The name of the person responsible for giving notice of the public hearing by publication or by mail, or by publication and mail; (f) Any other information requested by the Plan Commission; and (g) A statement that after the conclusion of the hearing the matter will be submitted to the City Council for its action. (D)(E)Recommendation: The Plan Commission shall conduct a public hearing to review the application for the proposed planned development. The Plan Commission shall make a recommendation within sixty (60) calendar days of the close of the public hearing to the City Council for its decision in accordance with the procedures for special uses set forth in Section 6-3-5- 8. The Plan Commission may, upon agreement with the applicant, extend the sixty (60) calendar day review period. The maximum length of any extension, however, shall be limited to ninety (90) calendar days. (F) Continued Hearings or Meetings. In the instance a hearing or meeting is continued to a date certain, the date and time of the continued hearing or meeting shall be announced at the time and place of the hearing being continued, and the continued hearing’s notice requirements shall be deemed satisfied. If for any reason the continued hearing or meeting date or time needs to be changed, the Zoning Administrator shall, in his or her 519 of 820 68-O-14 ~10~ best effort, provide the public with the new date and time of the continued hearing by: 1. Posting the continued meeting or hearing notice at the Civic Center; and 2. Posting the continued meeting or hearing notice on the City’s website. Failure to provide such notice, however, shall not invalidate any such continued hearing or meeting. (G) In the event a quorum is not present for the initial meeting or a continued meeting, a majority of the board or commission members present may reschedule the meeting to a new date and time. No additional mailed or published notices shall be required for meetings continued as provided in Section 6-3-6-8(F). SECTION 7: Section 6-3-6-12 of the City Code is hereby amended to read as follows: 6-3-6-12: ADJUSTMENTS TO DEVELOPMENT PLAN: (A) New Application Required for Amendments: Except for minor and major adjustments authorized pursuant to Subsections 6-3-6-12(B) and 6-3-6- 12(C) no amendment shall be made in the construction, development or use of a planned development without a new application under the provisions of this Ordinance. The date of completion of a planned development, for which an amendment has been proposed, may be extended by the City Council for good cause. (B) Minor Adjustments: During build-out of the planned development, the Zoning Administrator may authorize, following review and recommendation of the Site Plan and Appearance Review Committee, minor adjustments to the approved development plan, when such adjustments appear necessary in light of technical or engineering considerations. Such minor adjustments shall be limited to the following: 1. Altering the location of any one (1) structure or group of structures by not more than one-fourth (1/4) of the distance shown on the approved development plan between such structure or structures, and any other structure or any vehicular circulation element or any boundary of the site, whichever is less. 2. Altering the location of any circulation element by not more than one-fourth (1/4) of the distance shown on the approved development plan between such circulation element and any structure, whichever is less. 520 of 820 68-O-14 ~11~ 3. Altering the siting of any open space by not more than twenty percent (20%). 4. Altering any final grade by not more than twenty percent (20%) of the originally planned grade. 5. Altering the location or type of landscaping elements by not more than twenty percent (20%). 6. Altering the location or type of utility equipment. Such minor adjustments shall be consistent with the intent and purpose of the Ordinance and the development plan as approved pursuant to this Section 6-3-6, and shall be the minimum necessary to overcome the particular difficulty and shall not be approved if such adjustments would result in a violation of any standard or requirement of this Ordinance. For properties located in a designated historic district or incorporating identified historic structures, no such adjustment shall be granted for any critical structure, feature or element identified in the approved development plan as historically contributing without the prior consent of the preservation commission. (C) Major Adjustments: Any adjustment to the approved development plan not authorized by Subsection (B) of this Section, shall be considered to be a major adjustment. The Plan Commission following notice to all property owners whose properties are located within a one thousand (1,000) foot radius of the property boundary of the planned development, may approve an application for a major adjustment to the development plan not requiring a modification of written conditions of approval or recorded easements upon finding that any changes in the plan as approved will be in substantial conformity with such development plan. Such notice shall be sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. If the commission determines that a major adjustment is not in substantial conformity with the final development plan as approved, then the commission shall review the request in accordance with the procedures set forth in Section 6-3-6-8 of this Chapter. SECTION 8: Section 6-3-7-5 of the City Code is hereby amended to read as follows: 6-3-7-5: PROCEDURE FOR REVIEW AND DECISION OF PROPOSED USE: 521 of 820 68-O-14 ~12~ An application for a unique use shall be processed in accordance with the following procedures: (A) Public Hearing: After the filing of a perfected application for a unique use, the Zoning Administrator shall transmit the application to the Plan Commission and schedule a date for public hearing. (B) Staff Review Procedure: The Zoning Administrator shall schedule and conduct a staff review conference to review the comments received from the various departments and boards pursuant to Subsection 6-3-7-4(A) of this Chapter. Following the staff review conference, the Zoning Administrator shall forward staff's written report to the Plan Commission. (C) General Notice Of Public Hearing: Notice of the public hearing required in Subsection (A) of this Section shall be given by the Plan Commission by one (1) publication in one (1) or more newspapers of general circulation. Notice shall be published within a minimum of fifteen (15) days prior to the hearing date and a maximum of thirty (30) days prior to the hearing date. Such notice shall be sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. (D) Mailed Notices Required: Notice shall also be given by first class mail to all owners of property within one thousand (1,000) feet in each direction of the subject property, inclusive of public roads, streets, alleys and other public ways from the subject site whose addresses appear on the current tax assessment list as provided by the applicant. The failure of delivery of such notice, however, shall not invalidate any such hearing. In addition, a sign shall be posted on the property for a minimum of ten (10) working days prior to the public hearing indicating the place, time and date of the hearing. Such notice shall be sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. (E) Content Of Published And Mailed Notices: Published and mailed notice shall contain the time, date and place of the public hearing. (F) Application Process: Each unique use application shall be processed in conformance with the procedures of Sections 6-3-6-7, "Application Procedure," and 6-3-6-8, "Review Procedure; Decisions," of this Chapter. (G) Applicant Rights: Applicants for a unique use and owners of property within one thousand (1,000) feet inclusive of public roads, streets, alleys and other public ways, shall have the following rights, in addition to any others they may possess by law, at any hearing before the Plan Commission: 522 of 820 68-O-14 ~13~ 1. To inspect all documents and material submitted as part of the application for the unique use prior to the hearing. 2. To present witnesses on their behalf. (H) Objection Of Property Owners: Eligible property owners, as set forth above, who wish to object shall, upon written request, be granted one (1) continuance for the purpose of presenting evidence to rebut testimony given by the applicant. The date of such continued hearing shall be at the discretion of the commission. (I) Continued Hearings or Meetings. In the instance a hearing or meeting is continued to a date certain, the date and time of the continued hearing or meeting shall be announced at the time and place of the hearing being continued, and the continued hearing’s notice requirements shall be deemed satisfied. If for any reason the continued hearing or meeting date or time needs to be changed, the Zoning Administrator shall, in his or her best effort, provide the public with the new date and time of the continued hearing by: 1. Posting the continued meeting or hearing notice at the Civic Center; and 2. Posting the continued meeting or hearing notice on the City’s website. Failure to provide such notice, however, shall not invalidate any such continued hearing or meeting. (J) In the event a quorum is not present for the initial meeting or a continued meeting, a majority of the board or commission members present may reschedule the meeting to a new date and time. No additional mailed or published notices shall be required for meetings continued as provided in Section 6-3-7-5(I). SECTION 9: Section 6-3-8-10 of the City Code is hereby amended to read as follows: 6-3-8-10: PROCEDURE FOR DECISIONS ON MAJOR VARIATIONS: Applications for major variations shall be reviewed and decided in accordance with the following procedure: (A) Public Hearing: Upon receipt of a completed application for a major variation, or a combined variation application, the Zoning Board of Appeals shall hold a public hearing in accordance with its adopted rules and procedures. 523 of 820 68-O-14 ~14~ 1. General Notice Of Public Hearing: Notice of the public hearing shall be given by the Zoning Board of Appeals by one (1) publication in one (1) or more newspapers of general circulation. Notice shall be published within a minimum of fifteen (15) days prior to the hearing date and a maximum of thirty (30) days prior to the hearing date. Such notice shall be sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. (B) Mailed Notices Required: Notice shall also be given by first class mail to all owners of property within a five hundred (500) foot radius of the subject property, inclusive of public roads, streets, alleys and other public ways from the subject site whose addresses appear on the current tax assessment list as provided by the applicant. The failure of delivery of such notice, however, shall not invalidate any such hearing. In addition, a sign shall be posted on the property for a minimum of ten (10) working days prior to the public hearing indicating the place, time and date of the hearing. Such notice shall be sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. (C) Zoning Board Of Appeals Decision: Following the close of the public hearing, the Zoning Board of Appeals shall either approve, approve with conditions, or deny the application for major variation or the combined variation application, except when the application for major variation pertains to off street parking, off street loading, height beyond fifty (50) feet, including within that measurement any height otherwise excluded because the story provides required parking, or townhouse orientation, or when the application for major variation pertaining to off street parking, off street loading, height beyond fifty (50) feet, including within that measurement any height otherwise excluded because the story provides required parking, or townhouse orientation, is combined with any other variation application; for such exceptions, the Zoning Board of Appeals shall make a recommendation of approval, approval with conditions, or denial to the City Council for their consideration. (D) City Council Decision: Upon receipt of the recommendation of the Zoning Board of Appeals regarding an application for a major variation for off street parking, off street loading, height beyond fifty (50) feet, including within that measurement any height otherwise excluded because the story provides required parking, or townhouse orientation, or a combined application for major variation pertaining to off street parking, off street loading, height beyond fifty (50) feet, including within that measurement any height otherwise excluded because the story provides required parking, or townhouse orientation, and any other variation, the City 524 of 820 68-O-14 ~15~ Council shall either approve, approve with conditions, or deny the application. (E) Appeal: Any person adversely affected by decision of the Zoning Board of Appeals or the City Council may appeal the decision to the circuit court. (F) Continued Hearings or Meetings. In the instance a hearing or meeting is continued to a date certain, the date and time of the continued hearing or meeting shall be announced at the time and place of the hearing being continued, and the continued hearing’s notice requirements shall be deemed satisfied. If for any reason the continued hearing or meeting date or time needs to be changed, the Zoning Administrator shall, in his or her best effort, provide the public with the new date and time of the continued hearing by: 1. Posting the continued meeting or hearing notice at the Civic Center; and 2. Posting the continued meeting or hearing notice on the City’s website. Failure to provide such notice, however, shall not invalidate any such continued hearing or meeting. (G) In the event a quorum is not present for the initial meeting or a continued meeting, a majority of the board or commission members present may reschedule the meeting to a new date and time. No additional mailed or published notices shall be required for meetings continued as provided in Section 6-3-8-10(F). SECTION 10: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 11: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 12: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 525 of 820 68-O-14 ~16~ Introduced:_________________, 2014 Adopted:___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 526 of 820 527 of 820 528 of 820 529 of 820 DRAFT Page 1 of 3 Evanston Zoning Committee of the Plan Commission Minutes MEETING MINUTES ZONING COMMITTEE OF THE PLAN COMMISSION Wednesday, May 21, 2014 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Room 2403 Members Present: Richard Shure, Terri Dubin, Colby Lewis Members Absent: Scott Peters, Jim Ford Other Plan Commission Members Present: David Galloway Staff Present: Damir Latinovic, Neighborhood and Land Use Planner Lorrie Pearson, Planning and Zoning Administrator Mario Treto, Assistant City Attorney Presiding Member: Richard Shure, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Shure called the meeting to order at 7:00 pm . 2. MINUTES Approval of February 19, 2014 Zoning Committee of the Plan Commission Meeting Minutes: Commissioner Lewis motioned to approve the minutes as presented. Commissioner Dubin seconded the motion. A voice vote was taken and the minutes were approved with a voice vote 3:0. 3. NEW BUSINESS … B. TEXT AMENDMENT TO THE ZONING ORDINANCE 14PLND-0044 Notice Requirements Specifically consider a text amendment, pursuant to City Code Title 6, Zoning, for the notice requirements for all zoning applications requiring approvals per the Title 6, Zoning, of the City Code. Mr. Latinovic presented the staff report memo. Chairman Shure noted Commissioner Peters has submitted a memo with certain changes to the proposed text. Mr. Latinovic stated that staff has received the Memo and City’s legal staff is reviewing the proposed clarifications. Mr. Latinovic also noted that he 530 of 820 DRAFT Page 2 of 3 Evanston Zoning Committee of the Plan Commission Minutes received an email from Commissioner Ford in response to the Memo from Commissioner Peters. Staff will evaluate the comments and include them in the proposed text amendment if appropriate. Commissioner Galloway asked for a clarification on what happens if there is no quorum to hold the initial public hearing that is scheduled for a case. Mr. Latinovic said that if there is no quorum, the meeting is cancelled. In that instance, any cases scheduled for that meeting are automatically rescheduled for the next regularly scheduled meeting and the notices are again provided to all surrounding property owners and in the newspaper as well as by posting of the sign on the property advertising the new hearing date. If however, the public hearing is held and it needs to be continued to a date certain, the date certain is announced at the initial public hearing and then for the continued hearing the notices are not provided. Mr. Latinovic clarified this is the practice right now and staff is not proposing to make any changes. Chairman Shure asked how people can find out about the continued hearings. Mr. Latinovic indicated that the first notice provides residents with contact information at the City where they can follow up. The City also posts notices on its website, at the Civic Center and an email is sent out to the residents subscribing to the City notifications regarding zoning matters. Commissioner Dubin asked for more clarification about the email subscription. Mr. Latinovic explained when an individual is looking to subscribe they can check off which types of topics they would like to get updates on. But he does not have a number of how many individuals have subscribed for the email notification list. Commissioner Lewis asked for confirmation that the agendas are posted on the website, to which Mr. Latinovic confirmed stating that the agendas are usually posted by Friday before the meeting. Chairman Shure asked if anyone that is in the audience that would like to speak on this matter. Peggy Gregory, 1419 Brown Ave, asked how any interested residents can find out if they are on the mailing list. Mr. Latinovic stated they can contact him or someone else in the planning and zoning division of the Community Development Department and staff can check the database that is generated based on the latest tax bills received from the County. There being no further discussion, Commissioner Lewis made a motion to approve the proposed text amendment regarding the notice requirements as recommended by staff. Chairman Shure asked that the motion incorporate comments and suggestions provided by Commissioners Peters and Ford. Commissioner Dubin seconded the motion. The motion was approved by a voice call: 3-0. 531 of 820 DRAFT Page 3 of 3 Evanston Zoning Committee of the Plan Commission Minutes … 4. ADJOURNMENT Commissioner Lewis motioned for adjournment and Commissioner Dubin seconded the motion. With all commissioners in favor, the meeting was adjourned at 8:02 pm. The next meeting of the Zoning Committee of the Plan Commission is scheduled for Wednesday, June18, 2014 at 7:00pm., in room 2403 of the Lorraine H. Morton Civic Center, 2100 Ridge Avenue. Respectfully Submitted, Damir Latinovic Neighborhood and Land Use Planner Community Development Department 532 of 820 DRAFT Page 1 of 3 Plan Commission Minutes 06/11/2014 MEETING MINUTES PLAN COMMISSION Wednesday, June 11, 2014 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Scott Peters (Chair), Jim Ford, Terri Dubin, Kwesi Steele, Carol Goddard, Lenny Asaro Members Absent: Andrew Pigozzi, Colby Lewis, Richard Shure Associate Members Present: David Galloway Associate Members Absent: Seth Freeman, Stuart Opdycke Staff Present: Damir Latinovic, Neighborhood and Land Use Planner Lorrie Pearson, Planning and Zoning Administrator Mario Treto, Assistant City Attorney Presiding Member: Scott Peters, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Peters called the meeting to order at 7:00 P.M and explained the general meeting procedure, schedule, agenda items, time limits on public testimony and opportunities for cross examination of witnesses. Chairman Peters concluded the opening statement by saying that the Plan Commission forwards a recommendation to the City Council which makes the final determination on any matters discussed by the Plan Commission. 2. APPROVAL OF MEETING MINUTES: May 14, 2014 Commissioner Ford made a motion to approve the minutes as prepared. Commissioner Dubin seconded the motion. A voice vote was taken and the minutes were approved by voice call 3-0. Commissioner Goddard and Commissioner Steele abstained. 3. NEW BUSINESS … B. TEXT AMENDMENT TO THE ZONING ORDINANCE 14PLND-0044 Notice Requirements Specifically consider a text amendment, pursuant to City Code Title 6, Zoning, for the notice requirements for all zoning applications requiring approvals per the Title 6, Zoning, of the City Code. 533 of 820 DRAFT Page 2 of 3 Plan Commission Minutes 06/11/2014 Mr. Latinovic explained that the text amendment was regarding public hearing notice requirements for zoning applications. This case was presented at the Zoning Committee meeting last month and received a positive recommendation. The proposal was brought up by staff due to the fact that the notification requirements are not clearly outlined in the Zoning Ordinance for different types of applications, such as special uses, variances, and planned developments. Staff has always provided a notice in the newspaper between 15 and 30 days before the hearing, notified surrounding property owners within a certain distance by mail, and posted a sign on the property. The proposed text amendment seeks to clarify language across the board on all types of applications. The second part of the amendment is to clarify that for any continued hearings, the second notice is not required. This is the current practice and is not new; this text amendment simply clarifies that. Prior to the Zoning Committee meeting, staff received feedback on improvements to the text amendment, many of which have been incorporated based on legal counsel. The proposed clarifications to the standards are found in the report. Mr. Latinovic invited questions. Chairman Peters voiced his concern for instances when notices are mailed out, printed, and posted and then at the meeting there is not a quorum. This allows someone to argue that there was no initial meeting to be continued. The cases in Illinois do not specifically address it. However, if there is a defective notice, the action taken may be invalid. Chairman Peters suggested the addition of two sentences to the portion of the ordinance that legal counsel believes is appropriate, perhaps the notice section. He read aloud the two sentences: “In the event that quorum is not present for the initial meeting or continued meeting, a majority of the Board of Commission members present may reschedule the meeting to a new date and time. No additional mailed or public notices shall be required for meetings continued as provided in this paragraph.” Chairman Peters felt it was clear given past practices and practices of other cities where he has observed this problem that re-sending and re-publishing more notices is not useful, is burdensome and causes delays. This text amendment will remedy that problem. He also discussed this with Commissioner Ford, who thought this might have already been addressed by Roberts Rules, which is true, however it would be stronger to express it as part of an ordinance. He noted that other states have different requirements. Mr. Latinovic noted that when quorum is not met, staff currently reschedules the meeting for the next regularly scheduled meeting and would republish notices. This amendment would allow staff to republish only if determined to be necessary. Chairman Peters followed that you can always republish, but the question now is if you have to. There being no further discussion or public input, Commissioner Ford made a motion to approve the Chairman Peters’ language addition to the text of the Zoning Ordinance. Commissioner Dubin seconded the motion. There was no discussion. The proposed language was added to the proposed text amendment unanimously 6:0. Commissioner Goddard made a motion to the approve of the staff recommended text amendment with the language added in the previous motion. Commissioner Ford seconded the motion. 534 of 820 DRAFT Page 3 of 3 Plan Commission Minutes 06/11/2014 There was no discussion. Chairman Peters commended the staff for a well drafted amendment and for addressing a subtle issue in the ordinance. A voice call was taken and the motion was approved by voice call 6-0. … 4. ADJOURNMENT There being no further discussion, Commissioner Goddard made a motion to adjourn the meeting, and Commissioner Asaro seconded the motion. The meeting was adjourned at 8:40 pm. Respectfully Submitted, Damir Latinovic Neighborhood and Land Use Planner Community Development Department 535 of 820 For City Council meeting of August 11, 2014 Item P4 Ordinance 81-O-14: Land Use Regulations for Neighborhood Gardens, Urban Farms and Rooftop Urban Farms For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Department Lorrie Pearson, Planning and Zoning Administrator Damir Latinovic, Neighborhood and Land Use Planner Subject: Ordinance 81-O-14 Amending the Zoning Ordinance Text Land Use Regulations for Neighborhood Gardens, Urban Farms and Rooftop Urban Farms Date: July 14, 2014 Recommended Action: The Plan Commission and staff recommend City Council adoption of Ordinance 81-O- 14 to establish land use regulations for Neighborhood Gardens, Urban Farms and Rooftop Urban Farms as principal uses. This ordinance was introduced at the July 28, 2014 City Council meeting. Summary As proposed, the Neighborhood Gardens would be allowed as permitted uses in R, B, C, I, M, and O1 districts and as special uses in the D and RP districts. Urban Farms would be allowed as special uses in the I districts only, while Rooftop Urban Farms would be allowed as special uses in B, C, D, I, M, RP and O1 districts. Neighborhood Gardens are locally-based garden plots managed by a specific person or group that maintains the property. Currently, garden plots would only be allowed as an accessory use on properties that have a separate primary use, such as a residence, school or a park. The proposal would allow Neighborhood Gardens as a primary use so that vacant parcels can be utilized for education, recreation, harvest, and beautification through gardening. A Neighborhood Garden may include a small garden shed and a fence with incidental sales of plants or produce allowed only off-site at a location such as a farmer’s market. However, per the proposed definition of the use, a Neighborhood Garden may not be utilized as for-profit commercial business. All Neighborhood Gardens would require a permit handled by the Zoning Office, similar to yard sale permits. There is no permit fee proposed. Memorandum 536 of 820 Urban Farms or Rooftop Urban Farms are commercial enterprises that typically utilize vacant properties with traditional and non-traditional farming techniques. The uses are currently prohibited as agricultural uses. Because of the multitude of variables Urban Farms and Rooftop Urban Farms may have, approval of such businesses on a case-by- case is needed. This can be adequately done through the special use approval process so that such establishments can be given consideration based on their type of system, indoor or outdoor use and proximity to neighboring businesses and residences. The special use process also allows the City to condition the approval to eliminate potential nuisance issues. On July 9, 2014 the City staff held a meeting and invited local experts and community stakeholders interested in local food production to provide their feedback regarding the proposed text amendment. The group agreed the proposal is a much needed first step in promoting local food production. The group also noted the proposal may have to be modified after the City can evaluate operations of such uses in the future. Proposal Staff proposes the following land use definitions and regulations: Neighborhood Garden – a principal use that provides space for people to grow plants for non-commercial purposes, such as beautification, education, recreation, or harvest, and is managed by a specific person or group responsible for maintenance and operations, subject to the following regulations: a) The person or group responsible for managing the garden shall be identified on each required annual application/registration form. b) On-site processing and/or storage of plants or plant products are prohibited. c) Outdoor storage of any kind is prohibited. d) A fence and one accessory structure for the storage of gardening tools and supplies, no larger than 120 square feet in area, shall be allowed on-site, provided the owner or operator first obtains a Certificate of Zoning Compliance or Building Permit. e) Composting of plant material that is grown on site shall be permitted, except in the required front yard. All other composting is prohibited. f) No incidental sales of plants or produce shall take place on site. g) Neighborhood gardens shall be maintained so as not to encourage the harboring of vermin. Accumulation of weeds and/or rubbish is prohibited. Urban Farm – An indoor or outdoor principal use that includes growing plant products for wholesale or retail sales and which may include one or more of the following: washing; packaging; storage. Typical Urban Farm operations may include growing beds, greenhouses, and orchards. Rooftop Urban Farm – A rooftop operation that includes growing plant products for wholesale or retail sales and which may include one or more of the following: washing; packaging; storage. Typical Rooftop Urban Farm operations may include growing beds, greenhouses, and orchards. 537 of 820 Current Regulations Proposed Regulations Neighborhood Gardens Only allowed as an accessory use to another principal use on the same zoning lot, such as a residence or school. Permitted Use in: R1, R2, R3, R4, R4a, R5, R6, B1, B1a, B2, B3, C1, C1a, C2, O1, I1, I2, I3, MU, MUE, MXE. Special Use in: D1, D2, D3, D4, RP Urban Farms Considered agriculture, which is not allowed. Special Use in: I1, I2, I3 Districts Rooftop Urban Farms Considered agriculture, which is not allowed. Special Use in: B1, B1a, B2, B3, C1, C1a, C2, D1, D2, D3, D4, I1, I2, I3, MU, MUE, MXE, RP, O1. Standards of Approval The proposal meets the standards for approval of amendments listed in Section 6-3-4-5 of the City Code. The proposed regulations will encourage local sustainable produce production and further City’s goal of becoming the most livable city in the country. The Neighborhood Garden regulations would enable non-profit organizations to utilize vacant parcels throughout the City and provide residents who lack adequate personal outdoor space to practice gardening. Similarly, Urban Farms and Rooftop Urban Farms regulations can further the City’s sustainability goals. By allowing the Urban Farms and Rooftop Urban Farms as a special use, each application will be reviewed by the Plan Commission and City Council to assure the proposed establishment will be adequately served by public services and is compatible with the surrounding uses. The proposed amendment will not have an adverse effect on the existing properties and uses in the City, but could reenergize underutilized properties and commercial areas. The proposed text amendment is also consistent with the Comprehensive General Plan of the City. The proposed uses are consistent with the goals of the Plan to achieve a clean and attractive environment that preserves natural resources and promotes health and high quality of life. The proposal is also consistent with the Plan’s objective to promote awareness of environmental issues and encourage practices that sustain a healthy environment through urban farming that can provide fresh produce to the community and utilize vacant properties. Since most produce from Urban Farms and Rooftop Urban Farms is typically consumed within a 60 mile radius of where it is harvested, the residents of Evanston stand to benefit from fresh produce. Legislative History The proposed land use regulations for Neighborhood Gardens, Urban Farms and Rooftop Urban Farms were presented to the Zoning Committee of the Plan Commission and the Plan Commission in summer of 2012. The Plan Commission forwarded a 538 of 820 positive recommendation to the City Council but because of the priority of other items and the lack of formal applications for such establishments, the proposed text amendment was not presented to the City Council. Since the official recommendation by the Plan Commission took place approximately 20 months ago, City’s legal counsel recommended presenting the proposed text amendment again to the Plan Commission before the proposal is introduced to the City Council. June 11, 2014 – The Plan Commission forwarded a positive recommendation to the City Council by a vote of 5:0:1. Per the chairman’s discussion with a representative of Northwestern University, the Plan Commission included a condition that Neighborhood Gardens be allowed as permitted uses also in U and T districts where majority of the land is owned by or is devoted for the use by Northwestern University. The condition was the reason for the sole abstaining vote. Since the meeting, staff has confirmed the University does not believe the change to allow Neighborhood Gardens as a permitted use in U and T districts is necessary. The University is in agreement with City staff to continue to allow such uses only as an accessory use to another established use on a property in U and T districts. The University otherwise supports the proposed text amendment. September 12, 2012 – The Plan Commission unanimously made a positive recommendation to the City Council. August 15, 2012 – The Zoning Committee of the Plan Commission discussed the proposed land use definitions and noted incidental sales of products grown at Neighborhood Gardens should only be allowed off-site. The Committee forwarded a positive recommendation to the Plan Commission. July 18, 2012 – The Zoning Committee of the Plan Commission discussed the proposed land use definitions and zoning regulations for Neighborhood Gardens, Urban Farms and Rooftop Urban Farms. The Committee discussed a need for licensing and permitting of neighborhood gardens and directed staff to investigate the matter. Attachments Proposed Ordinance 81-O-14 Plan Commission Packet 06/11/14 Plan Commission Draft Meeting Minutes 06/11/14 539 of 820 Zoning Ordinance Text Amendment Neighborhood Gardens, Urban Farms & Rooftop Urban Farms 13PLND-0059 540 of 820 7/15/2014 6/3/2014 81-O-14 AN ORDINANCE Amending Portions of the Zoning Ordinance to Create the “Urban Farm,” “Urban Farm, Rooftop,” and “Neighborhood Garden” Uses WHEREAS, on June 11, 2014, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 14PLND-0059 to consider various amendments to the text of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”), relating to the creation of the Use known as “Urban Farm,” “Urban Farm, Rooftop” and “Neighborhood Garden;” and WHEREAS, the Plan Commission received testimony and made written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed amendments met the standards for text amendments, and recommended City Council approval thereof; and WHEREAS, at its meeting of July 28, 2014, the Planning and Development Committee of the City Council considered and adopted the findings and recommendation of the Plan Commission in case no. 14PLND-0059 and recommended City Council approval thereof; and WHEREAS, at its meetings of July 28, 2014 and August 11, 2014, the City Council considered and adopted the records and recommendations of the Plan Commission and the Planning and Development Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 541 of 820 81-O-14 ~2~ SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Section 6-18-3 of the Zoning Ordinance , “Definitions,” is hereby amended to include the following: NEIGHBORHOOD GARDEN: A principal use that provides space for people to grow plants for non-commercial purposes, such as beautification, education, recreation, or harvest, and is managed by a specific person or group responsible for maintenance and operations. URBAN FARM: An indoor or outdoor principal use that includes growing plant products for wholesale or retail sales and may include one (1) or more of the following: washing; packaging; storage. Typical Urban Farms may include growing beds, greenhouses, and orchards. URBAN FARM, ROOFTOP: A rooftop operation that includes growing plant products for wholesale or retail sales and may include one (1) or more of the following: washing; packaging; storage. Typical Rooftop Urban Farms may include growing beds, greenhouses, and orchards. SECTION 3: Chapter 4 of the Zoning Ordinance is hereby amended by the enactment of a new Section 9 thereof, to read as follows: 6-4-9: NEIGHBORHOOD GARDENS: A neighborhood garden is a principal use that provides space for people to grow plants for non-commercial purposes, such as beautification, education, recreation, or harvest, that is managed by a specific person or group responsible for maintenance and operations. The following general requirements shall apply to neighborhood gardens: (A) The person or group responsible for managing the garden shall be identified on each required annual application/registration form. (B) On-site processing and/or storage of plants or plant products are prohibited. 542 of 820 81-O-14 ~3~ (C) Outdoor storage of any kind is prohibited. (D) A fence and one (1) accessory structure for the storage of gardening tools and supplies, no larger than one hundred twenty square feet (120 sq. ft.) in area, shall be allowed on-site, provided the owner or operator first obtains a Certificate of Zoning Compliance or Building Permit for it/them. (E) Composting of plant material that is grown on site shall be permitted, except in the required front yard. All other composting is prohibited. (F) No incidental sales of plants or produce shall take place on site. (G) Neighborhood gardens shall be maintained so as not to encourage the harboring of vermin. Accumulations of weeds and/or rubbish is prohibited. SECTION 4: Subsection 6-9-2-3 of the Zoning Ordinance, “Special Uses” in the B1 District, is hereby amended to include “Urban Farm, Rooftop.” SECTION 5: Subsection 6-9-3-3 of the Zoning Ordinance, “Special Uses” in the B2 District, is hereby amended to include “Urban Farm, Rooftop.” SECTION 6: Subsection 6-9-4-3 of the Zoning Ordinance, “Special Uses” in the B3 District, is hereby amended to include “Urban Farm, Rooftop.” SECTION 7: Subsection 6-9-5-3 of the Zoning Ordinance, “Special Uses” in the B1a District, is hereby amended to include “Urban Farm, Rooftop.” SECTION 8: Subsection 6-10-2-3 of the Zoning Ordinance, “Special Uses” in the C1 District, is hereby amended to include “Urban Farm, Rooftop.” SECTION 9: Subsection 6-10-3-3 of the Zoning Ordinance, “Special Uses” in the C1a District, is hereby amended to include “Urban Farm, Rooftop.” SECTION 10: Subsection 6-10-4-3 of the Zoning Ordinance, “Special Uses” in the C2 District, is hereby amended to include “Urban Farm, Rooftop.” SECTION 11: Subsection 6-11-2-3 of the Zoning Ordinance, “Special Uses” in the D1 District, is hereby amended to include “Urban Farm, Rooftop.” 543 of 820 81-O-14 ~4~ SECTION 12: Subsection 6-11-3-4 of the Zoning Ordinance, “Special Uses” in the D2 District, is hereby amended to include “Urban Farm, Rooftop.” SECTION 13: Subsection 6-11-4-3 of the Zoning Ordinance, “Special Uses” in the D3 District, is hereby amended to include “Urban Farm, Rooftop.” SECTION 14: Subsection 6-11-5-3 of the Zoning Ordinance, “Special Uses” in the D4 District, is hereby amended to include “Urban Farm, Rooftop.” SECTION 15: Subsection 6-12-2-3 of the Zoning Ordinance, “Special Uses” in the RP Research Park District, is hereby amended to include “Urban Farm, Rooftop.” SECTION 16: Subsection 6-13-2-3 of the Zoning Ordinance, “Special Uses” in the MU District, is hereby amended to include “Urban Farm, Rooftop.” SECTION 17: Subsection 6-13-3-3 of the Zoning Ordinance, “Special Uses” in the MUE District, is hereby amended to include “Urban Farm, Rooftop.” SECTION 18: Subsection 6-13-4-3 of the Zoning Ordinance, “Special Uses” in the MXE District, is hereby amended to include “Urban Farm, Rooftop.” SECTION 19: Subsection 6-14-2-3 of the Zoning Ordinance, “Special Uses” in the I1 District, is hereby amended to include “Urban Farm” and “Urban Farm, Rooftop.” SECTION 20: Subsection 6-14-3-3 of the Zoning Ordinance, “Special Uses” in the I2 District, is hereby amended to include “Urban Farm” and “Urban Farm, Rooftop.” 544 of 820 81-O-14 ~5~ SECTION 21: Subsection 6-14-4-3 of the Zoning Ordinance, “Special Uses” in the I3 District, is hereby amended to include “Urban Farm” and “Urban Farm, Rooftop.” SECTION 22: Subsection 6-15-2-3 of the Zoning Ordinance, “Special Uses” in the O1 Office District, is hereby amended to include “Urban Farm, Rooftop.” SECTION 23: Subsection 6-8-2-3 of the Zoning Ordinance, “Permitted Uses” in the R1 District, is hereby amended to include “Neighborhood Garden.” SECTION 24: Subsection 6-8-3-2 of the Zoning Ordinance, “Permitted Uses” in the R2 Residential, is hereby amended to include “Neighborhood Garden.” SECTION 25: Subsection 6-8-4-2 of the Zoning Ordinance, “Permitted Uses” in the R3 District, is hereby amended to include “Neighborhood Garden.” SECTION 26: Subsection 6-8-5-2 of the Zoning Ordinance, “Permitted Uses” in the R4 District, is hereby amended to include “Neighborhood Garden.” SECTION 27: Subsection 6-8-6-2 of the Zoning Ordinance, “Permitted Uses” in the R4a District, is hereby amended to include “Neighborhood Garden.” SECTION 28: Subsection 6-8-7-2 of the Zoning Ordinance, “Permitted Uses” in the R5 District, is hereby amended to include “Neighborhood Garden.” SECTION 29: Subsection 6-8-8-2 of the Zoning Ordinance, “Permitted Uses” in the R6 District, is hereby amended to include “Neighborhood Garden.” SECTION 30: Subsection 6-9-2-2 of the Zoning Ordinance, “Permitted Uses” in the B1 District, is hereby amended to include “Neighborhood Garden.” SECTION 31: Subsection 6-9-3-2 of the Zoning Ordinance, “Permitted Uses” in the B2 District, is hereby amended to include “Neighborhood Garden.” 545 of 820 81-O-14 ~6~ SECTION 32: Subsection 6-9-4-2 of the Zoning Ordinance, “Permitted Uses” in the B3 District, is hereby amended to include “Neighborhood Garden.” SECTION 33: Subsection 6-9-5-2 of the Zoning Ordinance, “Permitted Uses” in the B1a District, is hereby amended to include “Neighborhood Garden.” SECTION 34: Subsection 6-10-2-2 of the Zoning Ordinance, “Permitted Uses” in the C1 District, is hereby amended to include “Neighborhood Garden.” SECTION 35: Subsection 6-10-3-2 of the Zoning Ordinance, “Permitted Uses” in the C1a District, is hereby amended to include “Neighborhood Garden.” SECTION 36: Subsection 6-10-4-2 of the Zoning Ordinance, “Permitted Uses” in the C2 District, is hereby amended to include “Neighborhood Garden.” SECTION 37: Subsection 6-11-2-3 of the Zoning Ordinance, “Special Uses” in the D1 District, is hereby amended to include “Neighborhood Garden.” SECTION 38: Subsection 6-11-3-4 of the Zoning Ordinance, “Special Uses” in the D2 District, is hereby amended to include “Neighborhood Garden.” SECTION 39: Subsection 6-11-4-3 of the Zoning Ordinance, “Special Uses” in the D3 District, is hereby amended to include “Neighborhood Garden.” SECTION 40: Subsection 6-11-5-3 of the Zoning Ordinance, “Special Uses” in the D4 District, is hereby amended to include “Neighborhood Garden.” SECTION 41: Subsection 6-12-2-2 of the Zoning Ordinance, “Special Uses” in the RP District, is hereby amended to include “Neighborhood Garden.” SECTION 42: Subsection 6-13-2-2 of the Zoning Ordinance, “Permitted Uses” in the MU District, is hereby amended to include “Neighborhood Garden.” 546 of 820 81-O-14 ~7~ SECTION 43: Subsection 6-13-3-2 of the Zoning Ordinance, “Permitted Uses” in the MUE District, is hereby amended to include “Neighborhood Garden.” SECTION 44: Subsection 6-13-4-2 of the Zoning Ordinance, “Permitted Uses” in the MXE District, is hereby amended to include “Neighborhood Garden.” SECTION 45: Subsection 6-14-2-2 of the Zoning Ordinance, “Permitted Uses” in the I1 District, is hereby amended to include “Neighborhood Garden.” SECTION 46: Subsection 6-14-3-2 of the Zoning Ordinance, “Permitted Uses” in the I2 District, is hereby amended to include “Neighborhood Garden.” SECTION 47: Subsection 6-14-4-2 of the Zoning Ordinance, “Permitted Uses” in the I3 District, is hereby amended to include “Neighborhood Garden.” SECTION 48: Subsection 6-15-2-2 of the Zoning Ordinance, “Permitted Uses” in the O1 Office District, is hereby amended to include “Neighborhood Garden.” SECTION 49: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 50: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 51: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. 547 of 820 81-O-14 ~8~ SECTION 52: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2014 Adopted:___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 548 of 820 ADDITIONAL INFORMATION PERMIT # ______________________ (Office Use Only Please) A NEIGHBORHOOD GARDEN is a principal use that provides space for people to grow plants for non-commercial purposes, such as beautification, education, recreation, or harvest, and is managed by a specific person or group responsible for maintenance and operations. Date of Application: ____________________________ Location of Neighborhood Garden: __________________________________________________________________ NEIGHBORHOOD GARDEN MANAGER Name: __________________________________________________________________________________________ Address: ________________________________________________________________________________________ Contact Information: ___________________(Phone)_______________________________________________(Email) Signature: _______________________________________________________________________________________ PROPERTY OWNER Name: ___________________________________________________________________________________________ Address: ________________________________________________________________________________________ Contact Information: ___________________(Phone)_______________________________________________(Email) Signature: _______________________________________________________________________________________ Description of Operation:___________________________________________________________________________ _________________________________________________________________________________________________ Water Usage/Supply:_______________________________________________________________________________ _________________________________________________________________________________________________ Hours of Operation:________________________________________________________________________________ RULES AND REGULATIONS (A) The person or group responsible for managing the garden shall be identified on each required annual application form. (B) On-site processing and/or storage of plants or plant produce are prohibited. (C) Outdoor storage of any kind is prohibited. (D) A fence and one accessory structure for the storage of gardening tools and supplies, no larger than 120 square feet in area, shall be allowed on site, provided the owner or operator first obtains a Certificate of Zoning Compliance or Building Permit for it/them. (E) Composting of plant material that is grown on site shall be permitted, except in the required front yard. All other composting is prohibited. (F) No incidental sales of plants or produce shall take place on site. (G) Neighborhood Gardens shall be maintained so as not to encourage the harboring of vermin. Accumulation of weeds and/or rubbish is prohibited. Failure to comply with the above regulations may result in the revocation of your permit, termination of the Neighborhood Garden, and fines administered through the Administrative Adjudication process. Community Development Department — Zoning Office, Civic Center, 2100 Ridge Ave. Evanston, IL 60201 847‐448‐8230 847‐448‐8126 zoning@cityofevanston.org www.cityofevanston.org/zoning NEIGHBORHOOD GARDEN APPLICATION Approval: (Office Use Only Please) 549 of 820 Urban Farms Often utilizing vertical farming techniques since space is limited 550 of 820 Also utilizing rooftop locations 551 of 820 APPROVED Page 1 of 2 Evanston Zoning Committee of the Plan Commission Minutes MEETING MINUTES ZONING COMMITTEE OF THE PLAN COMMISSION Wednesday, July 18, 2012 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Jim Ford, Richard Shure (Chair), Seth Freeman, Patricia Ledesma Liebana, Dave Galloway, Scott Peters Members Absent: Kwesi Steele Staff Present: Melissa Klotz Presiding Member: Richard Shure, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Shure called the meeting to order at 7:10 P.M. 2. MINUTES Approval of June 13, 2012 Zoning Committee of the Plan Commission Meeting Minutes: Commissioner Freeman motioned for approval of the June 13, 2012 meeting minutes. Commissioner Ford seconded the motion. A voice vote was taken and the minutes were approved as written. 3. OLD BUSINESS … B.) 12PLND-0036 TEXT AMENDMENT TO THE ZONING ORDINANCE Consideration of the proposed zoning text amendment to the Zoning Ordinance to discuss the regulation of Community Gardens. Committee members agreed Community Gardens should be allowed uses rather than special uses, but they should be licensed with certain regulations. Attorney Ken Cox noted that the Parks & Recreation Department regulates and oversees public land where there currently are a few Community Gardens, but they cannot oversee private land. John Gareth Proctor explained that he has a lot of experience with creating Community Gardens throughout Chicago. They are permitted as of right, are not licensed, but it is necessary to discuss the plans with the Police Department to ensure the layout does not create issues for the police. 552 of 820 APPROVED Page 2 of 2 Evanston Zoning Committee of the Plan Commission Minutes The Committee felt the special use process would be appropriate in the downtown area, and Community Gardens should be allowed in all other districts. Mr. Proctor added that Community Gardens are well cared for because so many people are involved and there is a sense of pride. Commissioner Peters motioned to refer Community Gardens back to staff so that a registration permit with specific regulations could be created. The motion was seconded by Commissioner Steele and approved 6-0. C.) 12PLND-0036 TEXT AMENDMENT TO THE ZONING ORDINANCE Consideration of the proposed zoning text amendment to the Zoning Ordinance to discuss the regulation of Urban Farms. Mr. Proctor explained that rooftop farms have expensive startup costs because a structural engineer must be consulted since dirt and water are heavy. Commissioner Peters asked staff to look into the building code to ensure anything done on a rooftop related to Urban Farms would be covered by code, would be safe, and would be adequately reviewed by City staff. Commissioner Ford motioned to approve the definition of Urban Farm and Rooftop Farm. The motion was seconded by Commissioner Galloway and approved 6-0. Commissioner Peters motioned to approve Urban Farms and Rooftop Farms as special uses in all districts other than residential. The motion was seconded by Commissioner Freeman and approved 6-0. The issue was referred back to staff to find specific language in the building code that will ensure proper safety measures are taken for Rooftop Farms, and to create height regulations for accessory structures that may be used on Rooftop Farms. …. 4. ADJOURNMENT Commissioner Peters motioned to adjourn. Commissioner Ledesma Liebana seconded the motion. The meeting adjourned at 10:05 PM. The next meeting of the Zoning Committee of the Plan Commission will be Wednesday, August 15, 2012 at 7:00 P.M., in the Lorraine H. Morton Civic Center, 2100 Ridge Avenue. Respectfully Submitted, Melissa Klotz Zoning Planner, Community and Economic Development Department 553 of 820 APPROVED Page 1 of 2 Evanston Zoning Committee of the Plan Commission Minutes MEETING MINUTES ZONING COMMITTEE OF THE PLAN COMMISSION Wednesday, August 15, 2012 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Room 2404 Members Present: Jim Ford, Richard Shure (Chair), Patricia Ledesma Liebana, Scott Peters, Stuart Opdycke Members Absent: Kwesi Steele, Dave Galloway Staff Present: Melissa Klotz, Dennis Marino, Ken Cox Presiding Member: Richard Shure, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Shure called the meeting to order at 7:00 P.M. 2. MINUTES Approval of July 18, 2012 Zoning Committee of the Plan Commission Meeting Minutes: Commissioner Peters motioned for approval of the July 18, 2012 meeting minutes. Commissioner Liebana seconded the motion. A voice vote was taken and the minutes were approved as written. 3. OLD BUSINESS A) 12PLND-0036 TEXT AMENDMENT TO THE ZONING ORDINANCE Consideration of the proposed zoning text amendment to the Zoning Ordinance to discuss the regulation of Community/Neighborhood Gardens. Committee members discussed a slight change to the wording of the proposed definition of Neighborhood Gardens. Committee members decided incidental sales of produce should be allowed but not on site. Commissioner Peters motioned for approval of the proposed text amendment with the changes to the definition and sales of produce as discussed. Commissioner Ford seconded the motion. The motion was approved 5-0. B) 12PLND-0036 TEXT AMENDMENT TO THE ZONING ORDINANCE Consideration of the proposed zoning text amendment to the Zoning Ordinance to discuss the regulation of Urban Farms 554 of 820 APPROVED Page 2 of 2 Evanston Zoning Committee of the Plan Commission Minutes Committee members discussed a slight change to the wording of the proposed definition of Urban Farms and Rooftop Urban Farms. Commissioner Liebana motioned for approval of the proposed text amendment with the changes to the definitions as discussed. Commissioner Ford seconded the motion. The motion was approved 5-0. … 4. ADJOURNMENT Commissioner Ford motioned to adjourn. Chairman Shure seconded the motion. The meeting adjourned at 7:50 PM. The next meeting of the Zoning Committee of the Plan Commission will be Wednesday, September 19, 2012 at 7:00 P.M., in the Lorraine H. Morton Civic Center, 2100 Ridge Avenue. Respectfully Submitted, Melissa Klotz Zoning Planner, Community and Economic Development Department 555 of 820 APPROVED Page 1 of 2 Plan Commission Minutes MEETING MINUTES PLAN COMMISSION Wednesday, September 12, 2012 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Jim Ford, Barbara Putta, Seth Freeman, Patricia Ledesma, Scott Peters (Chair), Richard Shure, Members Absent: Kwesi Steele, David Galloway, Stuart Opdycke (Associate), Lenny Asaro Staff Present: Craig Sklenar, Ken Cox, Melissa Klotz, Dennis Marino Presiding Member: Scott Peters, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Peters called the meeting to order at 7:06 P.M. 2. APPROVAL OF AUGUST 8, 2012 MEETING MINUTES Commissioner Ford motioned for approval of the August 8, 2012 meeting minutes Commissioner Freeman seconded the motion. A voice vote was taken and the minutes were approved. 3. ZONING TEXT AMENDMENT 12PLND-0036 Consideration of the proposed text amendment to the Zoning Ordinance to discuss zoning regulations of Neighborhood Gardens. Melissa Klotz, Zoning Planner, provided a staff report concerning the proposed establishment of a definition for Neighborhood Gardens. Chairman Peters opened the discussion asking for a motion concerning the proposed text amendment. Commissioner Ford motioned to approve the proposed definition and provide a recommendation to City Council to approve this definition. Commissioner Putta seconded the motion A voice vote was taken, the motion passed 7-0. 4. ZONING TEXT AMENDMENT 12PLND-0036 556 of 820 APPROVED Page 2 of 2 Plan Commission Minutes Consideration of the proposed text amendment to the Zoning Ordinance to discuss zoning regulations of Urban Farms and Rooftop Urban Farms. Commissioner Ford motioned to approve the proposed definition and provide a recommendation to City Council to approve this definition. Commissioner Freeman seconded the motion A voice vote was taken, the motion passed 7-0. … 6. ADJOURNMENT Commissioner Ford motioned for adjournment Commissioner Shure seconded the motion. The meeting adjourned at 8:30 P.M. Respectfully Submitted, Craig Sklenar, AICP General Planner, Community and Economic Development Department The next regular Plan Commission meeting is scheduled for WEDNESDAY, OCTOBER 10, 2012 at 7:00PM in COUNCIL CHAMBERS of the Lorraine H. Morton Civic Center. 557 of 820 DRAFT Page 1 of 4 Plan Commission Minutes 06/11/2014 MEETING MINUTES PLAN COMMISSION Wednesday, June 11, 2014 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Scott Peters (Chair), Jim Ford, Terri Dubin, Kwesi Steele, Carol Goddard, Lenny Asaro Members Absent: Andrew Pigozzi, Colby Lewis, Richard Shure Associate Members Present: David Galloway Associate Members Absent: Seth Freeman, Stuart Opdycke Staff Present: Damir Latinovic, Neighborhood and Land Use Planner Lorrie Pearson, Planning and Zoning Administrator Mario Treto, Assistant City Attorney Presiding Member: Scott Peters, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Peters called the meeting to order at 7:00 P.M and explained the general meeting procedure, schedule, agenda items, time limits on public testimony and opportunities for cross examination of witnesses. Chairman Peters concluded the opening statement by saying that the Plan Commission forwards a recommendation to the City Council which makes the final determination on any matters discussed by the Plan Commission. 2. APPROVAL OF MEETING MINUTES: May 14, 2014 …. 3. NEW BUSINESS … D. TEXT AMENDMENT TO THE ZONING ORDINANCE 14PLND-0059 Neighborhood Gardens, Urban Farms and Rooftop Urban Farms A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, regarding zoning regulations for Urban Farms, Rooftop Urban Farms and Neighborhood Gardens. Mr. Latinovic gave the staff presentation for the proposed text amendment related to Neighborhood Gardens, Urban Farms and Rooftop Urban Farms. This land use was presented to the Zoning Committee and the Plan Commission in 2012. These uses are 558 of 820 DRAFT Page 2 of 4 Plan Commission Minutes 06/11/2014 not currently in the Zoning Ordinance. The Plan Commission made a positive recommendation to the City Council; however, the text amendment was never presented to City Council. Neighborhood garden plots are currently allowed as an accessory use to a principal use on any property. This proposed amendment is for a principal use on a vacant lot or facility. Staff is currently not proposing any changes to the text amendment from 2012. The definition of a neighborhood garden in the text amendment is, “A principal use that provides space for people to grow plants for non-commercial purposes, such as beautification, education, recreation, or harvest, and is managed by a specific person or group responsible for maintenance and operations, subject to the following regulations: (A) The person or group responsible for managing the garden shall be identified on each required annual application/registration form. (B) On-site processing and/or storage of plants or plant products are prohibited. (C) Outdoor storage of any kind is prohibited. (D) A fence and one accessory structure for the storage of gardening tools and supplies, no larger than 120 square feet in area, shall be allowed on-site, provided the owner or operator first obtains a Certificate of Zoning Compliance or Building Permit for it/them. (E) Composting of plant material that is grown on site shall be permitted, except in the front yard. All other composting is prohibited. (F) No incidental sales of plants or produce shall take place on site. (G) Neighborhood gardens shall be maintained so as not to encourage the harboring of vermin. Accumulation of weeds and/or rubbish is prohibited. All the regulations listed would remain. A permit would be required including information about water usage and approval from property owner. Neighborhood gardens are being proposed as a by permitted right use in Residential, Business, Commercial, Research Park, O1, and Industrial districts. In the Downtown districts, it would be a special use. Similarly, there are no changes to the urban farms proposal from 2012. Urban farms are more commercial. The following definitions distinguish urban farms and rooftop urban farms: Urban Farm – An indoor or outdoor principal use that includes growing plant products for wholesale or retail sales and which may include one or more of the following: washing; packaging; storage. Typical Urban Farm operations may include growing beds, greenhouses, and orchards. Rooftop Urban Farm – A rooftop operation that includes growing plant products for wholesale or retail sales and which may include one or more of the following: washing; packaging; storage. Typical Rooftop Urban Farm operations may include growing beds, greenhouses, and orchards. Both are being proposed only as special uses because they can vary in their nature, which can be addressed in the special use process. Staff believes the proposed text amendments meet standards for approval outlined in 6- 3-4-5. They are consistent with the Comprehensive Plan to promote healthy environment 559 of 820 DRAFT Page 3 of 4 Plan Commission Minutes 06/11/2014 and high quality of life and environmental issue awareness. Another benefit is that the produce is usually consumed in close proximity. Staff recommends the Plan Commission make a positive recommendation to the City Council. Chairman Peters invited discussion and comments. Commissioner Asaro had a comment for neighborhood gardens. One use identified in the proposal is for school and educational purposes. His first experience with urban farming was with a City Public School that taught farming as well as sales and business but without the main goal of making a profit, and any profits hat to be returned to the school. He wants staff to consider if they would want to limit schools from selling produce. Chairman Peters wondered if from a zoning perspective, if sales are permitted on school grounds. Commissioner Asaro responded that was an issue the CPS school had to overcome. Chairman Peters noted that at the time of the original proposal, an individual was adamant that there be no sales allowed. Commissioner Ford commented that living across from a school, he would not like to see a farm stand on the corner; however, if instead the school grew the produce on site and sold it at a farmer’s market, that would be more acceptable. Combining both the growing and business sides as an educational application makes sense. Mr. Latinovic clarified that incidental sales would be allowed off-site. Chairman Peters shared that before the meeting, Andrew McGonigle from Northwestern University felt that the University and Transitional zoning districts should be included in the permitted use zones and that Research Park should be included in the special use. Mr. Latinovic responded that staff intended allowing Neighborhood Gardens as special uses in Research Park, particularly as that area has been looked at for Downtown rezoning. Chairman Peters and Commissioner Goddard noted that the University supposedly already has a garden being used for teaching purposes. Mr. Latinovic responded that if there is a principal building or use on that property, it is likely permitted as an accessory use. But if the University feels the University and Transitional Districts should be included to allow Neighborhood Gardens there by-right, it can be discussed and the Planning and Development Committee and City Council would ultimately decide. There were no more audience members present and no further comments. Commissioner Goddard made a motion to approve the proposed text amendment to amend portions of the ordinance to create new use types for Neighborhood Gardens, Urban Farms and Rooftop Urban Farms with a modification to allow Neighborhood Garden as permitted use in the University and Transition Districts and to allow it as a special use in the Research Park district. Commissioner Dubin seconded the motion. Chairman Peters invited discussion. Commissioner Steele asked for clarification on including certain University zoned areas. Mr. Latinovic responded that staff’s intent was 560 of 820 DRAFT Page 4 of 4 Plan Commission Minutes 06/11/2014 not to change anything from the original proposal from 2012 when all the discussions took place. Chairman Peters believes those districts were not intentionally excluded and likely were simply forgotten. There was no further discussion. A voice vote was taken and a motion was approved by voice call 5:0:1with one abstention from Commissioner Steele. Chairman Peters repeated that staff already addressed the standards for approval in the staff memo and confirmed with the Board to which everyone agreed with the findings for the standards. 4. ADJOURNMENT There being no further discussion, Commissioner Goddard made a motion to adjourn the meeting, and Commissioner Asaro seconded the motion. The meeting was adjourned at 8:40 pm. Respectfully Submitted, Damir Latinovic Neighborhood and Land Use Planner Community Development Department 561 of 820 For City Council meeting of August 11, 2014 Item P5 Ordinance 92-O-14: Extension for Church Street Village Planned Development - For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Department Lorrie Pearson, Planning and Zoning Administrator Damir Latinovic, Neighborhood and Land Use Planner Subject: Ordinance 92-O-14 Extension for Church Street Village Planned Development - 1629-1691 Church Street Date: July 14, 2014 Recommended Action: City staff recommend City Council adoption of Ordinance 92-O-14 to extend the time for completion of Church Street Village Planned Development located at 1629-1691 Church Street originally approved in April of 2006. The Ordinance grants the approval to complete the 13 unfinished townhome units and construct the last remaining eight-unit building within three years. This ordinance was introduced at the July 28, 2014 City Council meeting. Summary On April 11, 2006 the City Council adopted Ordinance 38-O-06 granting a special use approval for a 40-unit multi-family townhome Planned Development at 1629-1691 Church Street. Since then, the original developer completed most of the site work and constructed two of three multi-family townhome buildings. However, 13 units within the two buildings were never completed and the construction on the last remaining eight- unit building was never commenced. There have been no construction activities on the property in more than five years. As such, the approval of the Planned Development has expired. Monty Titling Trust has recently acquired the rights to the unfinished units and through its developer Kinzie Real Estate Services, LLC is requesting reinstatement of the Planned Development. The applicant is seeking approval to complete the 13 unfinished units and to construct the last remaining eight-unit building and associated site work per the original plans. The proposed extension ordinance grants the approval for reinstatement of the planned development. Per the Ordinance, the applicant would have one year to receive all Memorandum 562 of 820 necessary construction permits and complete all construction within two years of issuance of the building permits. As a condition of the approval, the applicant will have to pay all remaining public benefit contributions. Specifically, the applicant will pay remaining $24,125 of the $50,000 originally agreed upon to the Mayor’s Affordable Housing Fund. The applicant will also pay the $25,000 contribution originally agreed upon to the City of Evanston Job Initiative Fund. Both contributions will have to be made within 14 days of the approval of the extension ordinance. Additionally, the applicant will have to present revised elevations for the yet-to-be constructed Building 1 to the Site Plan and Appearance Review Committee with improvements to building architecture. Attachments Proposed Ordinance 92-O-14 563 of 820 Planned Development Amendment Church Street Village 1629-1691 Church Street 564 of 820 7/14/2014 92-O-14 AN ORDINANCE Extending the Time for the Applicant to Obtain a Building Permit to Construct Building 1 and Finish Associated Site Work and to Complete Construction of Units in Buildings 2 and 3 in the Church Street Village Planned Development Previously Authorized by Ordinance 38-O-06 WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt legislation and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and WHEREAS, on April 11, 2006, the City Council enacted Ordinance 38-O-06 by a supermajority vote (8-0), as required by Section 6-3-6-6 of the Zoning Ordinance, attached hereto as Exhibit 1 and incorporated herein by reference, which, pursuant to the provisions of the Zoning Ordinance, amended the Zoning Map to Rezone 1613 Church 565 of 820 92-O-14 ~2~ Street from an I2 General Industrial District to an R4 General Residential District, and granted a Special Use Permit for a Planned Development (the “Planned Development”) at 1613 Church Street (the “Subject Property”), which is legally described in Exhibit 1; and WHEREAS, Ordinance 38-O-06 approved the construction of forty (40) single-family attached dwelling units within three (3) buildings and eighty-two (82) parking spaces at the Subject Property (the “Project”), which is detailed at length in Exhibit 1; and WHEREAS, Section 7 of Ordinance 38-O-06 provides that the development and construction of the special use for the Planned Development must be constructed in substantial conformance and compliance with the terms of the Ordinance and all applicable provisions of the City Code; and WHEREAS, the Project is partially constructed to date, the breakdown is as follows: 19 units of the total 40 units are complete in Buildings 2 and 3, thirteen (13) units in Building 2 and 3 are partially constructed and significant work is needed to finish the units, and Building 1 (8 units total) construction and associated landscaping and site work has not yet commenced; and WHEREAS, by letter to the City dated June 26, 2014, Monty Titling Trust 1, new owner of the Subject Property (the “Applicant”) requested an amendment to the Planned Development (the “Amendment”); and WHEREAS, Section 6-3-6-4(d) of the City Code provides that no planned development as a form of special use shall be valid for a period longer than one (1) year unless a longer time is requested and granted by the City Council; and WHEREAS, The site development permit for the subject Planned 566 of 820 92-O-14 ~3~ Development was issued on April 3, 2007, making the time for completion April 2, 2008 and Ordinance 38-O-06 did not provide for an expanded time schedule to lengthen the time for completion of the Planned Development; and WHEREAS, in order to complete construction of the existing 13 units and to commence and complete construction of Building 1 units and associated site work per the plans attached as Exhibit B and incorporated herein, the Applicant requests an amendment to the Planned Development; and WHEREAS, on July 28, 2014, and August 11, 2014 the Planning and Development Committee (“P&D Committee”) held a meeting, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq), during which it retained jurisdiction over the Planned Development Amendment request; and WHEREAS, during said meetings, the P&D Committee received input from the public, and carefully deliberated on the Extension request and the Applicant was given notice and the opportunity to be heard at the P&D and City Council meetings; and WHEREAS, at its meeting of August 11, 2014, held in compliance with the provisions of the Illinois Open Meetings Act, the City Council considered the P&D Committee’s deliberations and recommendations, heard public comment, made findings and considered this Ordinance 92-O-14, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. 567 of 820 92-O-14 ~4~ SECTION 2: Pursuant to the terms and conditions of this ordinance, the City Council hereby grants an amendment to the Special Use Permit previously authorized by Ordinance 38-O-06 to allow for the construction and operation of the Planned Development described herein. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the Special Use Permit granted for the Planned Development, may be amended by future ordinance(s), and violation of any of which shall constitute grounds for penalties or revocation of said Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (a) Compliance with Applicable Requirements: The Applicant shall develop and operate the Planned Development authorized by the terms of this ordinance in substantial compliance with the following: the terms of this Ordinance 92-O-14; terms of Ordinance 38-O-06 which have not been amended by this Ordinance; the Building and Landscape Plans in Exhibit 2, attached hereto and incorporated herein by reference; all applicable City Code requirements; the Applicant’s testimony and representations to the Site Plan and Appearance Review Committee for Building 1, the P&D Committee, and the City Council; and the approved documents on file in this case. (b) Building 1 Elevations: Prior to issuance of the building permit for Building 1 (8 units), Applicant must present site plans and elevation plans for review and consideration by the Site Plan and Appearance Review Committee to clarify and articulate the elevations and improvements of Building 1. (c) Changes in Property Use: Any change as to the property’s use in the future must be processed and approved as an additional amendment to the Planned Development. (d) Landscape Design: The Applicant shall install and maintain landscaping as depicted in Exhibit C, and as recommended by SPAARC prior to construction of Building 1. (e) Construction Schedule: Construction Schedule: Pursuant to Subsection 6-11-1-10(A)4 of the Zoning Ordinance, the Applicant shall reactivate a building permit to finish 13 units in Buildings 2 and 3, and obtain a new permit for construction and associated site work on Building 1 within twelve (12) months of the passing of this Ordinance. Additionally, the Applicant must 568 of 820 92-O-14 ~5~ complete the construction of this Planned Development within twenty-four (24) months from the date the Applicant receives its building permit. (f) Mayor’s Affordable Housing Fund: Section 6 of Ordinance 38-O-06 requires Applicant to donate fifty thousand and no/100 dollars ($50,000.00) and the City has received twenty-five thousand eight hundred seventy-five and no/100 dollars ($25,875) of the total, leaving a remainder of twenty-four thousand one hundred twenty-five and no/100 dollars ($24,125). Applicant agrees to remit the remainder in full within fifteen (15) business days of adoption of this Ordinance. (g) City of Evanston Job Initiative Fund: Section 6 of Ordinance 38-O-06 requires Applicant to donate twenty-five thousand and no/100 dollars ($25,000.00) and the City has not received the donation to date. Applicant agrees to remit the full payment within fifteen (15) business days of adoption of this Ordinance. (h) Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the Applicant shall, at its cost, record a certified copy of this ordinance, including all exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any permits pursuant to the Planned Development authorized by the terms of this ordinance. SECTION 4: Except as otherwise provided for in this Ordinance 92-O-14, all applicable regulations of the Ordinance 38-O-06, the Zoning Ordinance, and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and/or provisions of any of said documents conflict with any of the terms herein, this Ordinance 92-O-14 shall govern and control. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant and its agents, assigns, and successors in interest” and shall mean Monty Title Trust 1, and any and all successors, owners, and operators of the Subject Property. SECTION 6: This ordinance shall be in full force and effect from and after 569 of 820 92-O-14 ~6~ its passage, approval, and publication in the manner provided by law. SECTION 7: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this ordinance shall govern and control. SECTION 8: All ordinances or parts of ordinances that are in conflict with the terms of this ordinance are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are hereby declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Ayes: ______ Nayes: _____ Introduced:_________________, 2014 Adopted:___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 570 of 820 92-O-14 ~7~ EXHIBIT 1 ORDINANCE 38-O-06 571 of 820 572 of 820 573 of 820 574 of 820 575 of 820 576 of 820 577 of 820 578 of 820 579 of 820 580 of 820 581 of 820 92-O-14 ~8~ EXHIBIT 2 BUILDING PLANS AND LANDSCAPE PLAN 582 of 820 Not Installed Land Development Phase Dated: 7.1.14 Not Installed Building #3 Dated: 7.1.14 Not Installed Building #1 Dated: 7.1.14 LEGEND 583 of 820 584 of 820 585 of 820 586 of 820 587 of 820 588 of 820 589 of 820 590 of 820 591 of 820 592 of 820 593 of 820 594 of 820 595 of 820 596 of 820 597 of 820 598 of 820 599 of 820 600 of 820 601 of 820 602 of 820 603 of 820 604 of 820 605 of 820 606 of 820 607 of 820 608 of 820 609 of 820 610 of 820 611 of 820 612 of 820 613 of 820 614 of 820 615 of 820 616 of 820 617 of 820 618 of 820 619 of 820 620 of 820 621 of 820 622 of 820 623 of 820 624 of 820 625 of 820 626 of 820 627 of 820 628 of 820 629 of 820 630 of 820 631 of 820 632 of 820 633 of 820 634 of 820 635 of 820 636 of 820 637 of 820 638 of 820 639 of 820 640 of 820 641 of 820 642 of 820 643 of 820 644 of 820 645 of 820 646 of 820 647 of 820 648 of 820 649 of 820 For City Council meeting of August 11, 2014 Item H1 Business of the City by Motion: City of Evanston & Evanston Public Library MOU For Action To: Honorable Mayor and Members of the City Council Human Services Committee From: Wally Bobkiewicz, City Manager Karen Danczak Lyons, Library Director Subject: Memorandum of Understanding between City of Evanston and Evanston Public Library Date: July 31, 2014 Update: Members of the Human Services Committee and staff recommend approval of the Memorandum of Understanding between City of Evanston and Evanston Public Library. The following version of the Memorandum of Understanding contains a revision to the description of the surface parking lot in response to concerns raised at the Human Services Committee meeting on July 7, 2014. Summary: In 2011, the City of Evanston and the Board of the Evanston Public Library agreed to work together and bring library operations into compliance with Illinois Library Law. A joint Transition Committee was appointed comprised of two representatives of the City Council, the City Manager, two members of the Evanston Public Library Board of Trustees and the Library Director. Working together the Transition Committee has reviewed library operations and worked to define the relationship between the City of Evanston and the Evanston Public Library. Beginning in the 2014 Budget, funding was included in the Library’s budget to reimburse the City of Evanston for costs associated with administrative support of the library including such items as producing the library’s payroll, purchasing goods and services, cutting checks and managing personnel. This draft Memorandum of Understanding reflects the work of the Committee and reflects a description of the continued relationship between the City of Evanston and the Evanston Public Library. Memorandum 650 of 820 Legislative History: On October 1, 2012 the City Council approved Ordinance 117–O–12 which amended the Evanston City Code to make certain changes to the City of Evanston Public Library Board’s authority and authorized the Library Director to hire employees, fix their compensation and remove such employees, subject to the approval of the Board. The Library Board has the authority to contract with any public or private corporation for the purpose of providing or receiving library service. ------------------------------------------------------------------------------------- Attachments: Memorandum of Understanding Page 2 of 2 651 of 820 MEMORANDUM OF UNDERSTANDING BETWEEN THE EVANSTON PUBLIC LIBRARY AND THE CITY OF EVANSTON THIS Memorandum of Understanding (“MOU”) is made and entered into this ____ day of ______, 2014, by and between CITY OF EVANSTON (“City”), an Illinois home rule municipality and EVANSTON PUBLIC LIBRARY (“Library”), an Illinois municipal library; the City and the Library shall be referred to herein as the “Parties”, upon the following terms and conditions: WHEREAS the Library is a municipal library acting pursuant to the Illinois Local Library Act, 75 ILCS, 5/1, et seq., WHEREAS, the Library and the City wish to memorialize the relationship between the two parties in a Memorandum of Understanding, NOW, THEREFORE, BE IT AGREED TO IN THIS MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF EVANSTON PUBLIC LIBRARY AND THE CITY OF EVANSTON, AS FOLLOWS: ARTICLE I. FINANCIAL MATTERS SECTION 1. The City agrees to pay and be reimbursed by the Library Fund for all Library operating costs between January 1 of each current fiscal year and the time of receipt by the Library of the first tax levy proceeds for that fiscal year. SECTION 2. The City and the Library worked together during 2013 and agreed that $250,000.00 was an equitable and reasonable annual cost for overhead expense related to the Library which would be paid through inter-fund transfer beginning in FY 2014. This annual reimbursement of $250,000 and subsequent annual reimbursements will have no impact upon Evanston residents as both the expenditure level and the associated revenue required were transferred from the General Fund to the Library Fund during the 2014 budget process. In 2014 and future years, the City and the Library agree to work together to monitor actual costs and identify both operational and cost efficiencies and make agreed-upon adjustments to the annual reimbursement. SECTION 3. The City will reasonably consider requests by the Library Board for additional funds or advances due to unforeseen circumstances. ARTICLE II. REAL PROPERTY SECTION 1. The City of Evanston owns all real property occupied and/or used by the Library, provided that said real property was purchased or constructed with funds obtained by the City (“Library Facilities”). 652 of 820 The Library will determine how it chooses to use the Library Facilities for the library services it offers. The City shall not sell, use, assign, transfer, or lease the Library Facilities or any portion thereof to any third party or entity without prior timely written notice and without the mutual agreement of the City and Library. SECTION 2. When capital repairs and/or improvements are needed to maintain the structural integrity and operations of the Library Facilities, the City and Library agree to a shared responsibility for the cost of said capital repairs and improvements, including without limitation HVAC, electrical, plumbing and required safety systems. The City and Library further agree to identify funding sources to complete said capital repairs and improvements, with the intent that the cost of said capital repairs and improvements result in a minimal impact on the taxpayers of Evanston. The Library agrees to be responsible for interior modifications of the Library Facilities including movement of non-load bearing walls, flooring, carpeting, furniture and fixtures. ARTICLE III. PARKING SYSTEM MATTERS The City’s Parking Fund shall continue to maintain the Library’s basement parking garage, including but not limited to overhead door service, repair, cleaning, light replacement and maintenance and the surface parking lot adjacent to the Main Library Facility at 1703 Orrington and identified by the following PIN numbers: 11 – 18 – 208 – 014 and 11 – 18 – 208 – 015 . The City shall receive all revenue from parking at the Main Library with no right of reimbursement to the Library. ARTICLE IV. TERM OF AGREEMENT The term of this Memorandum of Understanding shall be for an indefinite duration and remain in full force and effect until modified or terminated by the mutual written consent of the Parties. ARTICLE V. MISCELLANEOUS. (a) The City and the Library have the lawful power and authority to enter into this MOU and to carry out its obligations hereunder. (b) By entering into this Memorandum of Understanding, the City is not waiving or relinquishing the exercise of its home rule powers; (c ) By entering into this Memorandum of Understanding, the Library and its trustees are not waiving or relinquishing their statutory powers under the Illinois Local Library Act; 653 of 820 (d) This MOU may be modified or amended only in writing signed by both Parties. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Parties. (e) All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certified mail to the following addresses for the parties (or at such other address as the applicable party may designate in a written notice to the other party): If to Library: Evanston Public Library Attn: Board of Trustees, President 1703 Orrington Avenue Evanston, IL 60201 With a copy to: Evanston Public Library Attn: Karen Danczak Lyons 1703 Orrington Avenue Evanston, IL 60201 If to City: City of Evanston Attn: City Manager 2100 Ridge Avenue Evanston, Illinois 60201 With a copy to: City of Evanston Law Department Attn: Corporation Counsel 2100 Ridge Avenue Evanston, IL 60201 654 of 820 [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] 655 of 820 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first hereinabove provided. CITY OF EVANSTON By: __________________________ Name: Wally Bobkiewicz Title: Manager EVANSTON PUBLIC LIBRARY BOARD OF TRUSTEES By: __________________________ Name: Michael Tannen Title: President 656 of 820 For City Council meeting of August 11, 2014 Item H2 Resolution 59-R-14: Authorizing Medical Cannabis Site Location For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Johanna Nyden, Economic Development Division Manager Paul Zalmezak, Senior Economic Development Coordinator Subject: Resolution 59-R-14 “Authorizing the City Manager to Execute Letters of Contingent Lease Approval for City Owned Property Located at 1800 Maple Avenue” Date: August 5, 2014 Recommended Action: Staff and the Human Services Committee recommend the adoption of Resolution 59-R- 14 “Authorizing the City Manager to Execute Letters of Contingent Lease Approval for City Owned Property Located at 1800 Maple Avenue”. The contingent lease approval would be for all interested parties seeking to be applicants to the State of Illinois’ medical cannabis dispensary program. A requirement of the application for licensing is the identification of a specific site that is 1) determined to be permitted by local zoning code and 2) owned by an individual or entity that has indicated consent to lease the space to said licensee. Summary: In August 2013, Illinois Governor Pat Quinn signed Public Act 098-0122 “The Compassionate Use of Medical Cannabis Pilot Program Act” into law with an effective date of January 1, 2014. This statute allows for the establishment of medical cannabis dispensaries and cultivation centers for the prescribing of medical cannabis to qualifying patients throughout Illinois. The statute permits 2.5 ounces of marijuana to be prescribed every two weeks to patients suffering from a list of identified illnesses and ailments. The doctor that prescribes the medication must have a prior and ongoing care relationship with the patient. The statute identifies specific areas were dispensaries cannot be located. Dispensaries are limited to a total of 60 centers throughout the state. The statute identifies the total number of dispensaries permissible in designated geographic areas within the state. Only one dispensary is permitted for the geographic areas defined by the Niles and Evanston Township boundaries. Beyond the quantity of dispensaries, the statute also identifies specific regulations where dispensaries may not locate. The geographic areas that are excluded from consideration by the state statute are areas within 1,000 feet of Memorandum 657 of 820 feet of the property line of a pre-existing public or private preschool or elementary or secondary school or day care center, day care home, group day care home, or part day child care facility. Additionally, no dispensary shall be located in any dwelling unit, rooming unit, or residential district. A map attached to this memorandum identifies the areas that are eligible based on the state’s criteria. Based on this, properties currently available with leasable space that are allowed within the City’s current zoning restrictions, there are only three properties in which dispensaries can be located in Evanston. Properties include: • 1830 Sherman Avenue (frequently referred to as the “CopyCat Building”); • 900 Clark Street (former real estate offices of Arthur Hill Real Estate); • 1800 Maple Avenue (vacant commercial space in the City of Evanston’s Maple Avenue Parking Garage); Discussion: Following the implementation of the Illinois Public Act, a number of entities seeking to open dispensaries approached City staff regarding the opportunity to locate in Evanston. Due to the limited locations in Evanston and the fact that Evanston has a property available for lease that meets location criteria, staff has fielded nearly 10 inquiries by entities seeking to open a dispensary at 1800 Maple. The entities seeking to open dispensaries have generally been comprised of doctors, nurses, and other medical professionals. The State of Illinois anticipates releasing the application for medical cannabis dispensaries in early fall. Applicants will have a period of time to review the application and ask questions and provide comments; after the review period ends there will be another period of time prior to the submission date. It is anticipated that this entire process could take six to eight weeks. The State of Illinois will impose a tax upon the “privilege of cultivating medical cannabis” at a rate of seven percent (7%). This is a tax that will be responsibility of the cultivation centers and not the dispensary or the qualifying patient. The Public Act does also state that this tax on the cultivation centers shall be in addition to all other occupation or privilege taxes imposed by the State of Illinois or any other municipal corporation or political subdivision. Therefore, the City of Evanston could establish a tax upon medical cannabis if it desired. 1800 Maple - City of Evanston Property The City’s vacant commercial space at the Maple Avenue Parking Garage is one of the properties that meets the location criteria as identified by the state statute. This property has remained vacant since the garage’s construction in the late 1990s. The leasing of this property has proved challenging due to the restrictions generated by the location of the space as well as the inability to install certain equipment in the space for food users. The lack of pedestrian “foot traffic” has made the space less desirable to traditional retailers; the inability to construct required ventilation through the parking 658 of 820 garage for commercial kitchens has discouraged food users from locating in the space that prepare foods on site. Economic Development staff has been approached by several individuals who are interested in leasing the vacant garage space as a dispensary. However, none of these entities is licensed by the state at this time. A requirement of the application to be licensed by the state is that an entity must have a specific location selected and landlord willingness to lease the property. The letter attached to Resolution 59-R-14 indicates the City’s willingness to negotiate a lease with the licensee of a medical marijuana dispensary. If authorized to do so, this letter would be provided to all applicants of the Illinois medical cannabis dispensary licenses. In the event that an entity that receives a letter from the City is the selected state licensee for the Evanston/Niles region, the City could move forward with normal lease negotiations with that entity. This letter does not obligate the City to a particular party for the lease. Additionally, it does not require the City to ultimately lease to that entity if it is determined that the City and that entity cannot come to agreeable lease terms. Taxation As stated earlier in this memorandum, the State of Illinois does not prohibit the City from imposing a tax on sales generated at the Evanston location (whether it is the 1800 Maple location or not). Under the City of Evanston’s ability as a Home Rule community, goods sold at the dispensary could be subject to a locally determined tax. Under federal law, medical marijuana is not a prescription drug. Based on this determination, most states across the US have determined that this means medical marijuana is not eligible for a sales tax exemption. Therefore, it is taxed in the same manner the same as any other over-the-counter drug in those states and subject to eligible taxes. Communities that have medical cannabis dispensaries have enacted local taxes on sales at these locations. Below is a sample of applicable taxes in communities: • Los Angeles, CA—Business tax of $60 per $1,000 of gross receipts (6%); • Sacramento, CA—4% tax; • Ashland, OR—5% tax; • San Jose, CA—10% tax on gross receipts (but no city sales tax); • Stockton, CA—2.5% tax; and • In Maine, medical marijuana is subject to the 5.5% sales tax but edible products like brownies and lozenges are taxed at 8%, the state’s tax rate for prepared meals. If Evanston were to apply a four percent (4%) tax rate on items sold at the dispensary it could expect to conservatively collect a range of new revenue between $20,000 and $40,000 annually. Additional projections of revenue have this location generating over $200,000 annually in new revenue. Dispensaries in locations similar to Evanston report annual revenues between $500,000 and $1,000,000. Based on imposing a 4% tax, this could generate between $20,000 and $40,000 annually. Other models of revenue generation indicate that on average patients spend between $2,000 and $3,000 annually on medical marijuana. The total population for the dispensary area is approximately 180,000 individuals; assuming that between .2 and 1 percent of 659 of 820 individuals seek to purchase these goods, this could be between 360 and 1,800 for the Evanston and Niles Townships. The range of annual sales produced by this market share could be between $1,000,000 and $5,400,000. The total revenue (based on a 4% tax) could then be between $28,800 and $216,000. Legislative History: The Human Services Committee considered the matter at their August 4, 2014 meeting. The Committee voted unanimously (6-0) to recommend to City Council approval of the resolution and issuance of letters to interested potential licensees. Attachments: -Images of Medical Cannabis Dispensaries -Resolution 59-R-14 -Letter Outlining City’s Lease Contingency for 1800 Maple -Map of Permissible locations for Medical Cannabis Dispensaries (as defined by State of Illinois) 660 of 820 Images of Medical Marijuana Dispensaries Nature’s Medicines, Phoenix, AZ http://naturesmedicines.com/ Capital City Care, Washington, D.C. http://www.capitalcitycare.com/ Greenleaf Compassion Center, Montclair, NJ http://www.greenleafcompassion.com/ 661 of 820 7/29/2014 59-R-14 A RESOLUTION Authorizing the City Manager to Execute Letters of Contingent Lease Approval for City Owned Property Located at 1800 Maple Avenue WHEREAS, in August 2013, Illinois Governor Pat Quinn signed Public Act 098-0122 “The Compassionate Use of Medical Cannabis Pilot Program Act” (the “Act”) into law with an effective date of January 1, 2014; and WHEREAS, the statute allows for the establishment of medical cannabis dispensaries and cultivation centers and the prescribing of medical cannabis to patients throughout Illinois; and WHEREAS, the Act mandates that medical cannabis dispensaries cannot be located within one thousand feet (1,000’) of the lot line of any pre-existing Public Educational Institution, Private Educational Institution, Child Daycare Center, and/or Child Daycare Home. No Medical Cannabis Dispensary shall be located in any Dwelling Unit, Rooming Unit, or Residential District; and WHEREAS, based on the aforementioned restrictions for medical cannabis dispensaries, there are limited locations in the City of Evanston that are permissible sites for a dispensary to be sited, including a commercial space within the City owned property at 1800 Maple Avenue (the “Subject Property”); and WHEREAS, the City Council desires to release a letter of contingent lease approval to potential tenants that seek to explore lease of the Subject Property as a medical cannabis dispensary, 662 of 820 59-R-14 ~2~ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are incorporated herein as findings of the City Council of the City of Evanston, Illinois. SECTION 2: The resolution authorizes the City Manager to execute a letter to potential tenants regarding the Subject Property to express the City’s willingness negotiate a lease agreement with the referenced party for the purpose of locating a medical cannabis dispensary if the party is selected as a state licensed medical cannabis dispensary. The letter to potential tenants is attached as Exhibit 1 and incorporated herein. SECTION 3: This Resolution 59-R-14 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 663 of 820 59-R-14 ~3~ EXHIBIT 1 LETTER TO APPLICANTS FOR A MEDICAL CANNABIS DISPENSARY 664 of 820 August 15, 2014 To Medical Marijuana Dispensary Applicant: This letter indicates the City of Evanston’s interest and willingness to negotiate a lease for the 2,200 square foot space that is located in City-owned property located at 1800 Maple Avenue for use as a medical cannabis dispensary with your entity, if it is 1) to become a State of Illinois licensed medical cannabis dispensary and 2) the property is available for rent when that license is awarded. The City Council of the City of Evanston adopted Resolution 59-R-14, “Authorizing the City Manager to Execute a Letter of Contingent Lease Approval for City-Owned Property located at 1800 Maple Avenue”. This resolution is an attachment to this correspondence. At the time of this letter’s drafting, the aforementioned City property is available for lease. This letter in no way binds the City to lease to the bearer of this letter, but rather provides indication that this property is available and that the City is willing to negotiate a lease for your proposed use at this location if your entity is to become a State of Illinois licensed medical cannabis dispensary. The City does reserve the right to lease to another party or use if it is determined that it is in the best interests of the City to lease to that entity. This letter does not encumber the City to provide a right of first refusal if another entity is identified by the State of Illinois as a licensed medical cannabis dispensary and eligible to lease the space. Similar to other tenants at the City of Evanston, this business would be subject to: Credit and background check; Demonstration of financial capacity to pay market level rent (market level rents are comparable rents to other downtown Evanston properties); Ability to provide sufficient capital to construct building improvements; and All other applicable local laws. The City of Evanston is pleased that Evanston is among the locations you have considered. Good luck on your submission to the State of Illinois. Sincerely, Wally Bobkiewicz City of Evanston 665 of 820 NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANHARRISON STMEADOW-LARK LNGLENVIEW RD THAYER ST ARBORLN KNOX CIRHIGHLAND AVELAWNDALE AVEPARK PL EWING AVECOLFAX ST BENNETT AVEBRADLEY PLFOSTER STSTE W A R T A V E HARRISON STWALNUT AVEGREY AVEDODGE AVEDARROW AVEDEWEY AVEASHLAND AVEEMERSON ST LYONS ST MADISON STOAK AVEOAKCLARK STASBURY AVECASE ST FOSTER ST CLINTON PL LINDEN PL UNIVERSITY PL CLARK S T CLYDE AVEHINMAN AVE INGLESIDE PK GREELEYHILLSIDE LN NOYES CULVER ISABELLA ST PAYNE ST CALVIN CIR LAWNDALE AVETHAYER ST PARK PL PITNER AVELAKE STLEMAR AVEDEMPSTER STHARTREY AVEPR A I R I E A V E BROWNLIVINGSTON ST THELIN CTASHLAND AVEJACKSON AVEWESLEY AVECRAINASBURY AVESHERMAN AVECHICAGO AVE GARRETT PL MILBURN PK DEMPSTER STGROSS POINT RDPAYNE DARTMOUTH PL PROSPECT AVECOWPER AVECENTRAL ST LINCOLNWOOD DRELGI N R D WOODLAND RD PITNER AVENATHANIEL PL CHURCH ST NOYES ST RICHMOND AVEWARREN STGREY AVEGREYHOVLAND CTBROWN AVEG R E E N B A Y R D DARROW AVESOUTH BLVDDARROW AVELYONS STWOODBINE AVEJENKS ST WASHINGTON STASHLAND AVECROFT LNWESLEY AVEROSALIE ST BARTON AVELEE STRIDGE AVEOAK AVEMAPLE AVELINCOLN ST CASE PL LAKE ST CHURCH S TORRINGTON AVEINGLESIDE PL FOREST AVETECH DR SHERIDAN RD HILLSIDE RD SIMPSON STHASTINGS AVEOTTO LN RIDGEWAY AVEMARCY AVEFORESTVIEW RDREESE AVEBENNETT AVEHOWARD STHARTREY AVECLEVELAND STFOWLER AVECRAIN STPITNER AVEBROWN AVEWASHINGTON STHARTREY AVEBROWN AVEGREY AVEFLORENCE AVEASBURY AVEMONROE STST. MARK'S CTRIDGE AVEELMWOOD AVESHERMAN AVESHERMAN AVEHAMLIN ST GAFFIELD PL SHERMAN PL GREENWOOD STHINMAN AVESHERMAN AVEHAVEN ST EUCLIDPARK PL JUDSON AVE SOUTH BLVD LEE STJUDSON AVEMICHIGAN AVESHERIDAN SQLAKE SHORE BLVDSH E R IDAN RD THAYERST T H A Y E R C T CRAWFORD AVECOLFAX PL TRINITY CT HARTZELL ST NORMANDY PL HURD AVEMcDANIEL AVEWADE CTMARTHA LNHARTZELL ST PITNER ALYGREENWOOD ST McCORMICK BLVDGREY AVEKEENEY ST GREENLEAF ST BRI D G E ST PAYNE ST ISABELLA ST FLORENCE AVECLEVELAND STDEWEY AVECOLFAX TER CENTRAL ST CHANCELLOR WASHINGTON STRIDGE AVEGARNETT PL LEONARD PL BRUMMEL ST MULFORD STMAPLE AVEELG I N R D COLFAX STRIDGE AVERIDGE TER DAVIS ST LIBRARY PL DARTMOUTH PL CHICAGO AVE KEDZIE ST MAIN ST FOREST AVEARTSCIRCLE DR ARNOLD PLSHERIDAN RDPRINCETON AVEMARCY AVEISABELLA ST LINCOLN ST THAYER ST HAWTHORNE LN LINCOLN ST COLFAX STLIVINGSTON DODGE AVEGROVE ST HARRISONBROADWAY AVECHANCELLOR ST FOSTER STJACKSON LIVINGSTON DOBSON ST HARVARD TER SOUTH BLVDRIDGE CTRIDGEAVESIMPSON STBRYANT AVEOAKTON ST EMERSON ST MONTICELLO PL HINMAN AVEKEENEY ST GREENLEAF ST MICHIGAN AVEBURNHAM PLPRINCETONWELLINGTON CTCRAW FORD LINCOLNWOOD DRBRUMMEL PLMcCORMICK BLVDMcDANIEL AVEMcDANIEL AVESIMPSON ST OAKTON ST MADISON PLLAUREL AVEPIONEER RDPAYNE STELM AVESEWARD STBROWN AVELEE ST GREY AVEGREY AVEDOBSON STDODGE AVESEWARD STDEWEY AVEWESLEY AVEWESLEY AVEELINOR PL DAVIS STWESLEY E A S T R A I L R O A D A V E LEON PL NOYES ST GRANTGIRARD AVESEWARD STELMWOOD AVEREBA PL NOYES CTGARRISON AVESHERIDAN RD CALLAN AVEGROVE S T CALLANJUDSON AVELAKESIDE CT HAMILTON ST HAYES CLIFFORD STBERNARD PLTHAYER PARK PL CENTRAL PARK AVEGRANT STEWING AVEMcDANIEL AVECENTRAL ST HARTREY AVEFOWLER AVELELAND AVELYONS ST BRUMMEL STDEWEY AVEKEENEY STDODGE AVEMAIN STDARROW AVEGRANT ST P R A I R I E A V E P O P L A R A V E G R E E N B A Y R D MULFORD STASHLAND AVEKIRK ST WILDER STEASTWOOD AVEASHLAND AVEASBURY AVEWESLEY AVEASBURY AVEHAMPTON PKYHULL TER AUSTIN STPRATT CTRIDGE AVEBENSON AVECENTRAL ST SHERIDAN PL RO SLY N PL HOWARD STCUSTER AVEMILBURN ST SHERIDAN RDFOREST PLCAMPUS DREDGEMERE CT37002300 2700 50034002400 300 2000300 2900 100 4001600700 13003000 1100 20008002700 1200 2600 110050060010001200180026002002500 2500150050013002100900 600 1500 500 800200014002001500 800 17001900 38001001100 2800 23002800 2500 26001400 14002900110022001600 700 18003600 2200200 400 600 300900 1001300 12001900 1700 19002100 100 3200900 18002400 26001000 22002200 1400 2500300100060035001700700 1200 400 2700230024002100170070016001800 31002300400 2000 2400 200 9001600 1900800 15002100 100033002800 1300Non-residential area outside buffer Main Road Local Street Railroad Water City of Evanston 0 0.5 10.25 Mile 1:31,680 1 inch = 0.5 mile Areas within the City of Evanston zoned non-residential more than 1000' from schools and day care 9/20/2013 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. DispensaryAllowedAreas.mxd ´ 666 of 820 For City Council meeting of August 11, 2014 Item O1 Business of the City by Motion: Financial Assistance for Campus Gear For Action To: Honorable Mayor and Members of the City Council From: Johanna Nyden, Economic Development Division Manager Meagan Jones, Economic Development Coordinator Subject: Approval of Financial Assistance through the Façade Improvement Program for Campus Gear. Date: August 1, 2014 Recommended Action: The Economic Development Committee and staff recommend approval of financial assistance for a façade improvement project for Campus Gear located at 1720-22 Sherman Avenue (PIN: 11-18-126-017-8002), on a 50/50 cost sharing basis in an amount not to exceed $11,300. Funding Source: The funding for this assistance is recommended to come from the Economic Development Fund’s Business District Improvement Fund (5300.65522). The approved Fiscal Year 2014 Budget allocated a total of $147,000 for this account to fund both the Façade Improvement and Great Merchant Grant Programs. To date, $5,531 has been spent from this account with an additional $36,075 approved for additional projects. Summary: The façade improvement project proposed for Campus Gear is for its new location located at 1720-22 Sherman Avenue and includes the installation of an awning and a granite stone façade in place of the existing brushed metal. Staff is working with the business owner, David Haghnaji, to ensure that any salvageable brickwork beneath the existing metal façade is restored and preserved in place of installation of the granite stone. Mr. Haghnaji agreed to keep this in consideration as he moves forward with store improvements prior to opening. This project is eligible under the guidelines of the program. In total, the work is estimated to cost $28,816. The property owner is in good standing with their property taxes according to the Cook County Treasurer’s office. Memorandum 667 of 820 Legislative History: At its July 9, 2014 meeting, the Economic Development Committee voted unanimously (9-0) to recommend the approval of this project to City Council. Attachments: - Application - Estimates - Before photos of property 668 of 820 669 of 820 670 of 820 671 of 820 672 of 820 673 of 820 674 of 820 675 of 820 676 of 820 677 of 820 678 of 820 679 of 820 680 of 820 681 of 820 682 of 820 683 of 820 684 of 820 For City Council meeting of August 11, 2014 Item O2 Resolution 12-R-14: Sales Tax Sharing Agreement with Autobarn For Action To: Honorable Mayor and Members of the City Council From: Johanna Nyden, Economic Development Division Manager Subject: Resolution 12-R-14, “Authorizing the City Manager to Execute a Sales Tax Sharing Agreement with Autobarn Motors, Ltd.” Date: August 5, 2014 Recommended Action: The Economic Development Committee and staff recommend City Council adoption of Resolution 12-R-14, “Authorizing the City Manager to Execute a Sales Tax Sharing Agreement with Autobarn Motors, Ltd.” This resolution and agreement authorizes the sharing of the City’s portion of the sales tax remitted by Autobarn on a 50/50 sharing basis for a period no greater than 48 months. Funding Source: This Sales Tax Sharing Agreement is funded through new sales tax generated by Autobarn. The portion of sales tax generated by Autobarn and collected by the City will be shared on a 50/50 basis annually between the City and Autobarn for 48 months after commencement. Background: In 2005, the City of Evanston and Autobarn entered into a sales tax sharing agreement to offset the costs associated with rehabilitation of the former Toyota dealership on Chicago Avenue to facilitate the expansion of Autobarn into this space. The 2013 fiscal year marked the completion of this sales tax sharing agreement. The essential terms of the agreement were: • City and Autobarn shared equal parts of a “base amount” of $291,500; • Incremental sales tax generated over the base amount that was collected by the City and reimbursed to Autobarn until the total rebate reached the greater of $1,350,000 or 15% of total eligible project cost, not to exceed $1,500,000. On average Autobarn collected between $200,000 and $300,000 annually from the City through this sales tax sharing agreement since 2005. As Autobarn again expands it operation and real estate holdings to include 222 Hartrey Avenue, they have sought an extension to their existing sales tax sharing agreement Memorandum 685 of 820 with some modification of terms and conditions. The extension of the agreement assists Autobarn financially while the company completes construction at 222 Hartrey Avenue and transitions operations from Chicago Avenue to this property. At the February 19, 2014 meeting of the Economic Development Committee, it was recommended that sales tax sharing agreement be extended between the City and Autobarn with the following terms and conditions: • The total sales tax collected by the City would be shared on a 50/50 basis at the end of the calendar year; • The period of sharing would be extended for 48 months after the existing agreement had been satisfied; • Autobarn must show evidence annually that 30 jobs (or more) are maintained at 222 Hartrey Avenue facility for the duration of the agreement; and • The agreement is non-transferrable. Based on projections, the City and Autobarn could share between $2.3 and $2.6 million in total sales tax over the 48 month period. Each could collect between $1.19 and $1.3 million in total. The breakdown of projected sales tax generated is attached to this memorandum. Discussion: This item was on the City Council’s agenda for its April 8, 2014 meeting. It was held at that time in order to work with Autobarn on a suitable plan for accessing the 222 Hartrey Avenue property that would not impact the adjacent residential neighborhood that is situated directly to the east of the site. Alderman Rainey, Alderman Wynne, and Autobarn have worked to come to agreement on a section of the agreement that addresses “Good Neighbor” behavior. It restricts access to the site from the residential neighborhood as well as assesses penalties if Autobarn is found to be in violation. Legislative History: The Economic Development Committee considered the matter of a Sales Tax Sharing Agreement between the City and Autobarn at its February 19, 2014 meeting. The Committee voted unanimously (9-0) to recommend approval to City Council. Attachments: 12-R-14 Draft Sales Tax Sharing Agreement Estimate of Projected Sales Tax 2014-2019 2005 Sales Tax Sharing Agreement 686 of 820 3/5/2014 12-R-14 A RESOLUTION Authorizing the City Manager to Execute a Sales Tax Sharing Agreement with Autobarn Motors, Ltd. NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized to execute the Sales Tax Sharing Agreement, attached hereto as Exhibit A, the terms are incorporated herein by reference, with Autobarn Motors, Ltd., an Illinois corporation. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Sales Tax Sharing Agreement as he may determine to be in the best interests of the City. SECTION 3: That this Resolution 12-R-14 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 687 of 820 12-R-14 EXHIBIT A Sales Tax Sharing Agreement ~ 2 ~ 688 of 820 SALES TAX SHARING AGREEMENT THIS SALES TAX SHARING AGREEMENT (“Agreement”) is entered into this”), by and between the CITY OF EVANSTON, Illinois, an Illinois home rule municipal corporation (the “City”), and AUTOBARN MOTORS, LTD. an Illinois corporation (the “Proprietor”) (individually, the City and Proprietor are referred to herein as a “Party” and collectively referred to as the “Parties”). RECITALS: WHEREAS, the City, pursuant to Section 10 of Article VII of the Constitution of the State of Illinois, is authorized to contract or otherwise associate with individuals in any manner not prohibited by law or ordinance; and WHEREAS, the City is a home rule municipality in accordance with Section 6(a) of Article VII of the Constitution of the State of Illinois of 1970; and WHEREAS, Proprietor operates car dealerships under the umbrella name of “Autobarn”, each located respectively at 1001, 1012, 1015, 1033 and 1034 Chicago Avenue, Evanston, Illinois and seeks to expand its operation to the property located at 222 Hartrey Avenue, which is located on real estate legally described in Exhibit A attached hereto and made part hereof (the “Property”); and WHEREAS, Proprietor has acquired the Property and seeks to renovate the Property for use as a receiving and service facility for the aforementioned Autobarn franchises (the “Project”); and WHEREAS, the Parties agree that extraordinary costs associated with the Project renovations require certain incentives from the City, and the incentives that will be offered to offset these extraordinary costs in the form of rebates from the City„s portion of the local sales taxes generated on the Property; and WHEREAS, the City desires to retain existing businesses, diversify the tax base, create new jobs, and provide for the general enhancement of the tax base of the City for the benefit of the City and its residents; and WHEREAS, pursuant to City Council Resolution 48-R-05 adopted on August 15, 2005, the Parties previously entered into a Sales Tax Sharing Agreement (the “2005 Agreement”) which is nearing completion after a reconciliation by the Assistant City Manager and the Director of Administrative Services, Marty Lyons, (the “Director”) of the rebate payments disbursed and sales tax revenue reported by the Illinois Department of Revenue; and WHEREAS, the City has determined that providing financial assistance in the form of a sales tax sharing agreement is a proper exercise of its home rule powers and the City Council has made the following findings with respect to the Property and the Project; and 689 of 820 2 A. The Project is expected to create job opportunities within the City; B. The Project will relieve traffic congestion on Chicago Avenue; C. The Project will result in the creation of additional job training opportunities at Evanston Township High School; D. The Project will serve to further stabilize areas adjacent to the Property; E. Without this Agreement, the Project would not be possible; F. The Proprietor meets high standards of credit-worthiness and financial strength; G. The Project will maintain the neighborhood commercial base of the City; H. The Project will protect and enhance the sales tax base of the City; and I. This Agreement is made in the best interest of the City. WHEREAS, the City has agreed, pursuant to the terms of this Agreement, to provide certain sales tax sharing provisions in order to insure the economic feasibility of the Project which will have the benefits described above, AGREEMENTS: NOW, THEREFORE, in consideration of the foregoing Recitals, the covenants, terms and conditions hereinafter set forth and other valuable consideration, the receipt and sufficiency of which are acknowledged, it is mutually agreed by the Parties hereto as follows: SECTION 1: Recitals. The Parties hereby agree that the Recitals set forth hereinabove are incorporated herein by reference, as if fully set forth herein. SECTION 2: Rebate. A. Rebate: Based on the foregoing reasons described in the Recitals, the Parties agree to equally split all of the sales tax revenue received by the City from the Illinois Department of Revenue at each of Proprietors current Evanston dealerships (Autobarn Nissan of Evanston – 1001 Chicago Avenue; Autobarn Mazda of Evanston - 1015 Chicago Avenue; Autobarn Nissan of Evanston - 1012 Chicago Avenue; and Autobarn Volkswagen of Evanston – 1033 Chicago Avenue) (the “Rebate”). B. Rebate Term: 1. The term of the rebate period (the “Rebate Term”) shall commence on the later of the Effective Date of this Agreement or after the Director confirms satisfaction of the 2005 Agreement terms (“Rebate Term Commencement Date”) and will expire on the 48th month (four years) after the Rebate Term Commencement Date. Attached as Exhibit B is a certification to be executed by the parties to document the Rebate Term Commencement Date. This Agreement is a new Sales Tax Sharing Agreement and not an extension of the 2005 Agreement. After the Director confirms that the terms of the 2005 Sales Tax Sharing Agreement have been confirmed, the 2005 Agreement is null and void and the terms of which are not incorporated into this agreement beyond the previously outlined in Section 2(B). 690 of 820 3 2. The Proprietor may not petition for any additional extensions or renewals of this Agreement for the referenced business franchises listed in Section 2(A) for the next fifty years (until 2064). New businesses or franchises brought to the City by the Proprietor are eligible for City consideration by the City Council for other City economic development agreements or subsidies. C. Rebate Payments: After receipt of the sales tax revenue and tax data from the Illinois Department of Revenue, the City will issue the Rebate within 30 days of the request for Rebate payment on a semi-annual basis. In addition, following receipt of the sales tax revenue and tax data from the Illinois Department of Revenue for the third and fourth quarter, the City will issue the Rebate payment within 30 days. If the Illinois Department of Revenue distributes data in a regular quarterly basis, the City will process the rebates within 30 days, but in no event less frequent than a semi-annual basis. Any failure to transmit the sales tax revenue data and revenue by the Illinois Department of Revenue shall not be considered an Event of Default of the City and cannot be cured by the City. D. Conditions Precedent to First Rebate Payment: The following shall be conditions precedent to the City‟s obligation to pay any monies to the Proprietor under the Rebate for the initial payment: 1. Proprietor shall submit to the Director or his designee the following information to commence the Rebate payments: a. Completed Job Creation Certification Affidavit (as specified in Section 3(E) defined supra); and b. Twelve (12) new service bays must be installed for use at the 222 Hartrey Property. 2. Conditioned on the City receiving information from the State of Illinois related to sales tax for the Proprietor, the City shall have thirty (30) days after receipt of these documents within which to verify the sufficiency of the information contained within the produced documents. E. Conditions Precedent to Rebate Payments after First Rebate Payment: Prior to issuance of Rebate for the remainder of the Rebate Term: 1. The Proprietor must not be in default of any term of this Agreement or in default of any term of the TIF Forgivable Loan Agreement and Promissory Note dated _____, 2014, executed between the Parties (the “TIF Forgivable Loan”), the terms of which are incorporated herein by reference; 2. Proprietor must be in good standing on any and all City accounts, including but not limited to real estate tax payments to Cook County, wheel tax payments, parking tickets, water bills, and fines. SECTION 3. Proprietor’s Responsibilities. 691 of 820 4 The Sales Tax Sharing Agreement is conditioned on the completion and satisfaction of each part of this Section 3 and confirmed by the Director and/or his designee. If Proprietor fails to perform any condition fully set forth herein, it shall be considered an Event of Default, defined in Section 9. For the Term of this Agreement, Proprietor‟s responsibilities shall include the following: A. Summary of Project: Proprietor shall renovate the Property in accordance with its representations to the City‟s Economic Development Committee, City Council, and City staff. Said conversion and improvement (the “Project”) includes: demolition of portions of the Property building; environmental remediation efforts (asbestos abatement); update mechanicals; refurbishing the interior for office use, repair and detail work; sealcoating/striping the parking lot for car storage; and other improvements as determined. 1. Proprietor shall maintain and operate the Autobarn business at the Property for the term of this Agreement. Proprietor is permitted, provided it obtains any necessary local approvals, to contract for a portion of the Property to be operated by a separate and unrelated business related to automotive and body shop work. 2. Proprietor shall construct and complete the Project in a good and workmanlike manner in accord with all Federal, State and local laws and regulations. The Proprietor, at its expense, shall secure or cause to be secured any and all permits, documents, zoning relief, or plats which may be required for the Project by City Code, and any other governmental agencies having jurisdiction over such construction, development or work, or such portion of the work being performed, including, without limitation, any applications and permits, documents or plats which may be required to be obtained from any local, federal or state environmental protection agency, or from any other agency which may have or exercise any jurisdiction of any type whatsoever in connection with the Project. Except as provided in this Agreement, the costs of the Project shall be borne and paid for by the Proprietor or its landlord. 3. Proprietor shall obtain at least three (3) bids for the Renovations, at least one (1) of the contractors providing an estimate shall be an Evanston-based company. In the event no Evanston-based contractor is identified, Proprietor must provide written notice attesting to this fact to City staff. B. Job Creation: The Borrower shall create and must maintain at least 30 new equivalent positions (“Minimum Job Creation Threshold”) as minimum employment levels at the Subject Property. The Borrower represents that it shall create the jobs in accordance with the following schedule: Time Period for Compliance after the Effective Date of Agreement Minimum Number of Jobs Created 18 months 10 jobs 30 months 10 jobs (20 total) 42 months 10 jobs (30 total) 692 of 820 5 The Borrower will receive credit to meet the Minimum Job Creation Threshold by reducing employment levels at the other Evanston facilities of Borrower and shifting the employees to work at the Subject Property; meaning the jobs transferred from the other Evanston Autobarn dealerships do not count as new jobs for purposes of this condition. The breakdown of full-time jobs versus part-time jobs is projected to be 60% FTE jobs and 40% PTE jobs, on average, after the Minimum Job Creation Threshold is reached after 42 month time period. The Proprietor must provide documentation to support the job creation for commencement of the rebate and for every subsequent benchmark thereafter, on or before the beginning of that benchmark point. Failure to provide adequate proof of job creation is considered a default under this Agreement. The Proprietor will provide an executed certification form that it has maintained the existing jobs (the “Job Creation Certification Affidavit”; form attached as Exhibit C). C. Hire and Train Program: Proprietor shall coordinate with the City‟s Youth and Young Adult Program Manager and other workforce development professionals to employ Evanston residents with skills and abilities to work at the Subject Property and the Evanston listed in Section 2(A). Proprietor shall create and operate a Richard Fisher Dealerships Hire and Train Program, or a similar title, by the Job Creation Deadline for Evanston Township High School graduates not pursuing a post-secondary school education immediately after graduation. D. Sale or Transfer prior to end of Term: 1. If Proprietor and/or Richard Fisher sells or transfers in whole or in part any of the businesses listed in Section 2(A) to any unrelated entity or individual, it shall be considered an Event of Default except if such sale occurs as a result of Ill-health or resulting in the retirement of Proprietor. 2. If Proprietor and/or Richard Fisher sells or transfers in whole or in part any of the businesses listed in Section 2(A) to be occupied and operated by another business owner than Proprietor, this shall be an Event of Default. However, if Proprietor replaces it with another business entity to be operated by Proprietor, it shall not be considered an Event of Default (i.e. the Mazda dealership is sold and replaced with a Fiat, Mini Cooper, etc. dealership), provided that Proprietor‟s substitute business shall be open for business in less than 90 days after operations under the old franchise ceased AND the City provides its written consent to a comparable business that is being substituted by Proprietor. E. Good Neighbor Policy: 1. Truck Routes to Hartrey Property: Proprietor recognizes that the Property is situated in between a commercial and industrial corridor and a R2 residential district and open space district. Proprietor must ensure that all trucks entering and leaving the Property follow the City‟s truck routes. At no time can a truck, employee of Autobarn, contractor, or service vehicle utilize roadways directly to the east of the property to access the Property. All access to Property must be gained through the entrance on 693 of 820 6 Howard Street via McCormick Boulevard (from the west). Autobarn is responsible for maintaining the entrance to the property from Hartrey in a manner that prohibits access to the property to all vehicles with the exception of emergency service vehicles. In furtherance of this requirement, Proprietor will educate employees, agents, contractors, delivery trucks and service trucks (“Service Vehicles”) on the proper routes to access the Property with specific instructions. Proprietor must enforce these restrictions diligently. Proprietor is responsible for compliance with this directive. A map is attached as Exhibit D to indicate area of no access and proper access for truck vehicles. 2. Volkswagen - 1033 Chicago Avenue Dealership: Proprietor warrants that the north door to the Volkswagen dealership at 1033 Chicago Avenue which fronts the alley will remain closed at all times, no exceptions. 3. Penalty: Proprietor will be assessed a $500 fine for each separate offense for any violations of Section III(E). Violations include issuance of a citation by a law enforcement officer or irrefutable evidence submitted to the Proprietor (i.e. pictures of the Volkswagen alley door open). Proprietor hereby waives its right to object at the hearing and shall not contest said citation, if the citation is written to the Proprietor‟s business. This fine is assessed against the Proprietor for violations of the Good Neighbor Policy, and is separate and apart from any fines assessed against the subject driver by a judge or administrative hearing officer. F. Breach of Section III Responsibilities: Should Proprietor violate any of Proprietor‟s responsibilities, except for Subsection E, contained in any section of this Agreement before the expiration of the Term, said violation shall constitute a material breach of this Agreement. G. Notwithstanding any other provision of this Agreement, in the event that Proprietor (i) declares insolvency or bankruptcy; (ii) makes an assignment for the benefit of creditors; or (iii) is unable to meet its financial obligations, causing it to cease doing business as an auto dealership and service facility, then this Agreement shall be deemed terminated and of no further force and effect, and the Parties are relieved of all covenants, conditions, obligations and liabilities hereunder. H. Proprietor acknowledges and agrees that the provisions of this Agreement shall be a matter of public record, as shall any and all payments made by the City to Proprietor pursuant to this Agreement. I. Proprietor shall throughout the Term and for a period of 2 years following the expiration of the Rebate Term, keep and make available for the inspection, examination and audit by City or City‟s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Proprietor, relating to the Sales Tax Sharing Agreement and the Project, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Proprietor is 694 of 820 7 found to have been overstated, Proprietor shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City‟s expenses for and in connection with the audit respecting such invoice. SECTION 4. City Responsibilities. A. In consideration of Proprietor‟s work on the Project, the City agrees to issue the Rebate to Proprietor. The City shall disburse to Proprietor fifty percent (50%) of City‟s Sales Tax revenue collected from the aforementioned businesses listed in Section 2(A) until the expiration of the Term on a semi-annual basis and in compliance with Section 2(E). B. Notwithstanding anything to the contrary herein contained, the City shall have no obligation to disburse to Proprietor any portion of the City‟s Tax Revenue Share accruing or arising after the expiration of the Rebate Term. SECTION 5. Casualty / Extension of Term. In the event of a casualty or destruction of substantially all of the improvements on the Property during the term of this Agreement, and Proprietor elects not to rebuild said improvements or fails to promptly commence and diligently pursue said reconstruction and recommence its retail operations on the Property within twelve (12) months after the date of said casualty, Proprietor shall be obligated, to refund the percentage of the Rebate per Section 3(F) received by the Proprietor to date. SECTION 6. Indemnification. Proprietor shall defend, indemnify and hold harmless City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including without limitation costs, and fees, including attorney‟s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Proprietor or its subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. Proprietor shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to City and employees and agents, including without limitation the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel‟s option, Proprietor must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the 695 of 820 8 defense of any suit, without relieving Proprietor of any of its obligations under this Agreement. Any settlement of any claim or suit related to activities conducted under this Project by Proprietor must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. No member, official, agent, legal counsel or employee of the City shall be personally liable to the Proprietor, or any successor in interest in the event of any default or breach by the City or for any amount which may become due to Proprietor or successor or on any obligation under the terms of this Agreement. SECTION 7. Mutual Assistance. Proprietor and the City agree to do all things practicable and reasonable to carry out the terms and provisions of this Agreement and to aid and assist each other in carrying out the terms hereof. SECTION 8. Anti-Discrimination and Minority Business Participation. A. Proprietor agrees to comply with all applicable laws prohibiting discriminati on against any employee or applicant for employment because of race, color, religion, sex, national origin or sexual orientation. Proprietor agrees to make good faith, commercially reasonable efforts to have its general contractor and major subcontractors, to the extent they hire new employees and can include minorities, women and City residents to work on the Project. Nothing herein shall require Proprietor or its contractors or major subcontractors to displace any employees in its current work force to achieve the foregoing goal. B. Notwithstanding the foregoing provisions, Proprietor shall be entitled to employ union labor hereunder pursuant to the rules, regulations and practices of applicable unions. SECTION 9. Event of Default and Default Remedies. A. Notice of Default: In the event of failure by either party hereto substantially to perform any material term or provision of this Agreement, including but not limited to conditions contained in Sections 2 and 3, the non-defaulting party shall have those rights and remedies provided herein, provided that such non-defaulting party has first provided to the defaulting party a written notice of default in the manner required by Section 14 hereof identifying with specificity the nature of the alleged default and the manner in which said default may be satisfactorily be cured. B. Cure of Default: Upon the receipt of the notice of default, the alleged defaulting party shall promptly commence to cure, correct, or remedy such default within a 15-day period, and shall continuously and diligently prosecute such cure, correction or remedy to completion. C. City Remedies not Exclusive: If an Event of Default occurs, which Proprietor has not cured within the timeframe set forth in subparagraph B above, the City, at its option, may terminate this Agreement and/or may institute legal action in law or in equity to 696 of 820 9 cure, correct, or remedy such default, enjoin any threatened or attempted violation, or enforce the terms of this Agreement. D. Reimbursement of Rebate: 1. If a Default by Proprietor is not cured, the Proprietor may be responsible for reimbursement of the last Rebate issued depending on the date of Default (the “Date of Default”). If the Default is discovered after the City has paid the Rebate which encompasses the date of Default, then Proprietor must reimburse the City for the full Rebate. Meaning, if the Proprietor defaults in the fall quarter and the City issues a semi-annual payment for the fall and winter quarters in January the following year, and the City subsequently discovers or the Proprietor reports the Default in February, then the Proprietor shall reimburse the City for the last Rebate issued. 2. If a Default is discovered before the City has issued the Rebate for the period of time encompassing the Default, the City shall not issue a Rebate for said subject period. In addition, the City will not issue a partial or pro-rated Rebate to Proprietor to the date of Default. 3. The “Date of Default” shall mean the date on which the Proprietor violates any condition of the Agreement and it is not cured within the applicable time period. The Proprietor has an affirmative obligation to report any and all Defaults to the City. E. Proprietor’s Exclusive Remedies: The parties acknowledge that the City would not have entered into this Agreement if it were to be liable in damages under, or with respect to, this Agreement or any of the matters referred to herein, including the Project, except as provided in this Section. Accordingly, Proprietor shall not be entitled to damages or monetary relief for any breach of this Agreement by the City or arising out of or connected with any dispute, controversy, or issue between Proprietor and the City regarding this Agreement or any of the matters referred to herein, the parties agreeing that declaratory and injunctive relief and specific performance shall be Proprietor sole and exclusive judicial remedies. SECTION 10. Entire Agreement. This Agreement sets forth all the promises, inducements, Agreements, conditions and understandings between Proprietor and City relative to the subject matter hereof, and there are no promises, Agreements, conditions or understandings, either oral or written, express or implied, between them, other than are herein set forth. SECTION 11. Survival of Terms, Binding upon Successors. The covenants, terms, conditions, representations, warranties, agreements and undertakings set forth in this Agreement shall be binding upon and inure to the benefit of the Parties hereto and their respective successors, assigns and legal representatives. SECTION 12. Governing Law and Attorney’s Fees. The validity, meaning and effect of this Agreement shall be determined in accordance with the laws of the State of Illinois. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Proprietor, or arising out of a breach of this Agreement by Proprietor, the City shall recover from the 697 of 820 10 Proprietor as part of the judgment against Proprietor, its attorneys‟ fees and costs incurred in each and every such action, suit, or other proceeding. SECTION 13. Force Majeure. Performance by any party hereunder shall not be deemed to be in default where delays or defaults are due to war, insurrection, strikes, lockouts, riots, floods, earthquakes, fires, casualties, acts of God, acts of the public enemy, restrictive governmental laws and regulations, epidemics, quarantine restrictions, freight embargoes, lack of transportation or labor and material shortages. An extension of time for any such cause shall be for the period of the delay, which period shall commence to run from the time of the commencement of the cause, provided that written notice by the party claiming such extension is sent to the other party not more than thirty (30) days after the commencement of the cause or not more than thirty (30) days after the party claiming such extension could have first reasonably recognized the commencement of the cause, whichever is later. SECTION 14. Notices. Any notice, request, demand or other communication made in connection with this Agreement shall be in writing and shall be deemed to have been duly given, served and received on the date of delivery, if delivered to the persons identified below in person, by courier service or by facsimile copy transmitted on a business day before 5:00 p.m., or the next business day thereafter if not so transmitted (with original copy mailed the same day in accordance with the provisions of this Paragraph), or five (5) business days after mailing if mailed by certified mail, postage prepaid, return receipt requested, addressed as follows: If to the City: City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Attn: City Manager with a Copy to: City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Attn: W. Grant Farrar, Corporation Counsel If to Proprietor: Autobarn Motors, Ltd. 1015 Chicago Avenue Evanston, IL 60202 Attn: Richard Fisher SECTION 15. Severability. If any provision, condition, covenant or other clause, sentence or phrase of this Agreement is held invalid by a court of competent jurisdiction, such provision shall be deemed to be excised and the invalidity thereof shall not affect any other provision, condition, covenant or other clause, sentence or phrase contained herein. Notwithstanding the foregoing, if any such invalid provision goes to the essence 698 of 820 11 of this Agreement so that the purposes of the Agreement cannot be fulfilled, then this Agreement shall terminate as of the date of such judgment. SECTION 16. City Approval. A copy of the ordinance (or other City action) approving of the terms and conditions of this Agreement and authorizing and directing the City Manager to execute this Agreement on the City‟s behalf, certified by the City Clerk, shall be provided to Proprietor. SECTION 17. Third Parties. The City and Proprietor agree that this Agreement is for the benefit of the Parties hereto and not for the benefit of any third party beneficiary. Except as otherwise provided herein, no third party shall have any right(s) or claim(s) against the City that may arise from this Agreement. SECTION 18. Amendments. This Agreement may be amended from time to time with the written consent of the Parties hereto. SECTION 19. Execution of this Agreement. This Agreement shall be signed last by the City and the City Manager shall affix the date on which he/she signs and approves this Agreement on the first page hereof, which date shall be the effective date of this Agreement. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] 699 of 820 12 IN WITNESS WHEREOF, the effective date of this Agreement between the Parties shall be last date executed (the “Effective Date”). CITY OF EVANSTON, an Illinois municipal corporation AUTOBARN MOTORS, LTD., an Illinois corporation By ___________________________ By ___________________________ Name: Wally Bobkiewicz Name: Richard Fisher Its: City Manager Dated: _____________, 2014 Its: President Dated: _______________, 2014 ATTEST By: __________________________ City Clerk [SEAL] 700 of 820 13 EXHIBIT A LEGAL DESCRIPTION All that contain lot, piece or parcel of land, with the buildings and improvements thereon erected, situate lying and being in the City of Evanston, County of Cook, State of Illinois. PARCEL 1 LOTS 1 AND 2 IN BRUMMEL PLACE SUBDIVISION OF THE SOUTH 315 FEET OF THE NORTH 465 FEET OF THE SOUTHWEST ¼ OF THE NORTHWEST ¼ OF SECTION 25, TOWNSHIP 41 NORTH RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN (EXCEPT THEREFROM THE EAST 33 FEET MEASURED PERPENDICULAR TO THE EAST LINE OF THE SOUTHWEST ¼ OF THE NORTHWEST ¼ OF SAID SECTION 25, ALSO EXCEPT THE WEST 66 FEET MEASURED PERPENDICULAR TO THE WEST LINE OF THE SOUTHWEST ¼ OF THE NORTHWEST ¼ OF SAID SECTION 25), ACCORDING TO THE PLAT THEREOF RECORDED JULY 26, 1956 AS DOCUMENT 16650663, IN COOK COUNTY, ILLINOIS. PARCEL 2: EASEMENT FOR THE BENEFIT OF PARCEL 1 AS CREATED BY THE EASEMENT AGREEMENT RECORDED AS DOCUMENT 96138308 FOR THE CONSTRUCTION, INSTALLATION, MAINTENANCE AND REPAIR OF A STORM WATER DRAINAGE FACILITY AND IMPROVEMENTS OVER AND UPON THE EAST 30 FEET OF THE NORTH 30 FEET OF LOT 6 IN HOWARD-HARTREY SUBDIVISION. PARCEL 3: PERPECTUAL, NON EXCLUSIVE EASEMENT AS CREATED BY THE RECIPROCAL EASEMENT AGREEMENT RECORDED AS DOCUMENT 0418818040, FOR ACCESS TO AND FROM HOWARD AVENUE, INGRESS AND EGRESSS OF TRUCKS, VANS PASSENGERS AUTOMOBILES AND OTHER VEHICLES AND PEDESTRIAN TRAFFIC OVER AND ACROSS A PORTION OF LOT 3 IN AFORESAID SUBDIVISION AND DEPICTED ON EXHIBIT “D” ATTACHED THERETO. PARCEL 4: EASEMENT FOR THE BENEFIT OF PARCEL 1 AS CREATED BY THE EASEMENT AND RESTRICTIONS AGREEMENT RECORDED AS DOCUMENT 93840922 FOR PASSENGER AND TRUCK VEHICLAR INGRESS AND EGRESS OVER AND ACROSS A PORTION OF LOT 9 IN HOWARD-HARTREY SUBDIVISION. 701 of 820 14 PARCEL 5: EASEMENT FOR THE BENEFIT OF PARCEL 1 FOR INGRESS AND EGRESS OVER AND ACROSS THE SOUTH 20 FEET OF LOT 3 IN AFORESAID SUBDIVISION AS CREATED BY THE AGREEMENT RECORDED JULY 5, 1955 AS DOCUMENT 16290044. PINs: 10-25-104-014-0000 and 10-25-104-015-0000 Common Address, 222 Hartrey Avenue, Evanston, IL 60202 702 of 820 15 EXHIBIT B REBATE TERM COMMENCEMENT DATE CERTIFICATION FORM Pursuant to Section 2 of the Sales Tax Sharing Agreement, the “Rebate Term” shall commence on the later of the Effective Date of this Agreement or after the Director confirms satisfaction of the 2005 Agreement terms (“Rebate Term Commencement Date”. The Parties hereby acknowledge and agree to the following Rebate Term: (a) The Rebate Term Commencement Date is: _______________, 2014 (b) Expiration of Rebate Term (48 months/4 years: ________________, 2018 THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: _________________________________ Its: City Manager, Wally Bobkiewicz AUTOBARN MOTORS, LTD., an Illinois corporation By: _________________________________ Its: President, Richard Fisher 703 of 820 16 EXHIBIT C CERTIFICATION FOR JOB CREATION AFFIDAVIT The Proprietor is required to complete and sign this affidavit on the Effective Date, the Commencement of Rebate Term, first anniversary of the Commencement Date of the Rebate Term and the expiration of the Term. The Autobarn must certify annually that no less than 30 individuals are employed at 222 Hartrey for the duration of the Agreement. Indicate below the number of jobs at the time of the Effective Date and Rebate Term Commencement Date, which will be used to determine the base employment of jobs currently held with Proprietor. There is no requirement or threshold for Proprietor to maintain a certain percentage of full-time equivalent v. part-time equivalent, but the parties anticipate that after 42 months the breakdown will be 60% FTE v. 40% PTE. Time Period Total Jobs Created/Retained Effective Date of Agreement 0 18 months 30 months 42 months I, Richard Fisher of Autobarn Motors, LTD. d/b/a The Autobarn, affirm under penalties of perjury and upon personal knowledge that the contents of the foregoing paper are tr ue and accurate. __________________________ _______________________ Name (Print) Date __________________________ Name (Signature) 704 of 820 222 Hartrey Access Area DISCLAIMER: This map and data are provided as-in without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information Scale 1:4,626 Made with Evanston's GIS Printed: Jul 17, 2014 1:04:20 PM705 of 820 Projections of Autobarn Sales Tax (City of Evanston Portion) Assumptions: 2013 Sales Tax Collected by COE [1]574,984$ 1.50% 5.00% Potential Sales Tax Totals (Assumes 1.5% Annual Growth)Potential Sales Tax Totals (Assumes 5.0% Annual Growth) Year Total Projected Sales Tax Autobarn Share Evanston Share Year Total Projected Sales Tax Autobarn Share Evanston Share 2013 [4]574,984$ 2013 [4]574,984$ 2014 583,600$ 291,800$ 291,800$ 2014 603,700$ 301,850$ 301,850$ 2015 592,400$ 296,200$ 296,200$ 2015 633,900$ 316,950$ 316,950$ 2016 601,300$ 300,650$ 300,650$ 2016 665,600$ 332,800$ 332,800$ 2017 610,300$ 305,150$ 305,150$ 2017 698,900$ 349,450$ 349,450$ TOTAL 1,193,800$ 1,193,800$ TOTAL 1,301,050$ 1,301,050$ [1] Source: Administrative Services Department, City of Evanston [2] Moderate growth, assumes 1.5% annually [3] Autobarn's proposed rate of growth, assumes 5.0% annually [4] Actual Amount Collected by City of Evanston Rate of Growth [2] Rate of Growth [3] 706 of 820 707 of 820 708 of 820 709 of 820 710 of 820 711 of 820 712 of 820 713 of 820 714 of 820 715 of 820 716 of 820 717 of 820 718 of 820 719 of 820 720 of 820 721 of 820 722 of 820 723 of 820 724 of 820 725 of 820 726 of 820 727 of 820 728 of 820 729 of 820 730 of 820 731 of 820 732 of 820 733 of 820 734 of 820 735 of 820 736 of 820 737 of 820 738 of 820 739 of 820 740 of 820 741 of 820 742 of 820 743 of 820 744 of 820 745 of 820 746 of 820 747 of 820 748 of 820 749 of 820 750 of 820 For City Council meeting of August 11, 2014 Item O3 Resolution 60-R-14: Autobarn/Fiat/Alfa Romeo Sales Tax Sharing Agreement For Action To: Honorable Mayor and Members of the City Council From: Johanna Nyden, Economic Development Division Manager Subject: Resolution 60-R-14, Autobarn Sales Tax Sharing Agreement for the Fiat/Alfa Romeo Dealership Date: August 5, 2014 Recommended Action: The Economic Development Committee and staff recommend City Council adoption of Resolution 60-R-14, “Authorizing the City Manager to Execute a Sales Tax Sharing Agreement with Autobarn Motors, Ltd. for the Fiat/Alfa Romeo Dealership”. This sales tax sharing agreement is in support of the work associated with the addition of a new car dealership in Evanston that would sell Fiats and Alfa Romeo vehicles within the Autobarn dealership. Funding Source: This Sales Tax Sharing Agreement is funded through new sales tax generated by Autobarn. The portion of sales tax generated by Autobarn and collected by the City will be shared on an 80/20 basis annually between Autobarn and the City for 48 months after commencement. Background: Autobarn has worked for the past 12 months to expand its operations to 222 Hartrey Avenue and reconfigure its existing automobile dealerships on Chicago Avenue to address the need to expand operations and function in an urban environment. City Council approved a resolution in support of a Cook County tax reduction program as well as a tax increment funding agreement for $2.5 million for rehabilitation work at 222 Hartrey. The approval of Resolution 12-R-14, authorizing the City Manager to execute an agreement with Autobarn for its existing Mazda, Volkswagon, and Nissan dealerships is under consideration at the August 11, 2014 City Council meeting. This agreement is contemplated to be a 50/50 sharing of all sales tax collected by the City for a period not to exceed 48 months. Summary: Earlier this year, Autobarn ownership purchased the Fiat dealership that currently operates in Highland Park and is working to relocate this dealership to Evanston. Additionally, Alfa Romeo has also indicated its support for locating in Evanston with Fiat. Memorandum 751 of 820 Autobarn has provided a proposal that summarizes the new dealership opportunity, highlights new job creation, estimates the total cost for redevelopment of the Fiat/Alfa Romeo dealership, and includes the materials provided to Fiat in order to approve the relocation of the dealership. Autobarn will utilize 1034 Chicago Avenue as the Fiat/Alfa Romeo showroom. This property is currently under construction and was most recently occupied by a portion of Autobarn’s pre-owned inventory. The projected new jobs for this dealership alone are 17 new jobs for Evanston (at least 2 of the 17 jobs could be filled by individuals rehired from the existing Highland Park location). The total cost of this venture is estimated to be $2.0 million. The table below summarizes the expenditures contemplated for the new dealership. Fiat/Alfa Romeo Expenditures Expenditures Cost Fiat Expenditures Franchise Purchase $400,000 Initial Parts/Accessory Inventory $45,000 1034 Chicago Avenue Build-Out $450,000 Service Entrance/Customer Lounge Write-up/ Parts $600,000 Computers/Phones/Data/Signs/Misc. $75,000 Pre-owned Inventory $400,000 Alfa Romeo Expenditures Interior Construction, Signs, Tools, Parts $80,000 Total Cost $2,050,000 Sales Tax Sharing Agreement: Autobarn seeks to share new sales generated by Fiat and Alfa Romeo vehicle sales with the City in order to offset the costs associated with opening the new dealership. Autobarn seeks to be reimbursed 80% of the taxes collected by the City; the remaining 20% would be retained by the City. Autobarn proposes a 48 month tax sharing period (concurrent with the proposed agreement with the other three car dealerships). The table below summarizes the total potential sales by Autobarn (annual growth is assumed to be 5%), proposed division of tax sharing, and the collection by each party: The following conditions of the agreement were discussed at the May 28, 2014 Economic Development Committee meeting and included in the Autobarn Fiat/Alfa Romeo sales tax sharing agreement: 1) Relocation of one of the service centers from Chicago Avenue corridor to 222 Hartrey. Autobarn is proposing to add an additional car sales component to the Chicago Avenue corridor. This will increase the intensity of use at the Projected FIAT/ALFA ROMEO 80/20 Split Year Gross Sales COE Tax Collected Autobarn %City %Autobarn Portion City Portion Year 15,100,000$ 151,000$ 80% 20%120,800$ 30,200$ 2015 15,855,000$ 159,000$ 80% 20%127,200$ 31,800$ 2016 16,648,000$ 166,000$ 80% 20%132,800$ 33,200$ 2017 17,480,000$ 175,000$ 80% 20%140,000$ 35,000$ 2015-2018 TOTAL 520,800$ 130,200$ 752 of 820 corridor and in order to mitigate this, a portion of the service uses should be relocated to the new property on Hartrey Avenue. 2) No less than 17 jobs must be created in Evanston at the Alfa Romeo/Fiat Dealership. Autobarn’s proposal includes an estimate of 17 new jobs to be created by the addition of this dealership. Autobarn must provide annual certification of employment of no less than 15 individuals at this dealership. 3) Limit on ability to collect sales tax if project costs are less than $2,000,000. Autobarn has presented that the project costs to bring two new automobile dealerships to Evanston are in excess of $2.0 million. The proposed split of new sales tax between the City and Autobarn is based on this projected total project cost. In the event that the project is not in excess of $2.0 million, Autobarn would be restricted to receiving no more than $520,000 in the sales tax sharing, regardless if the 48 month period had not yet expired. Legislative History: The Economic Development Committee considered the sales tax sharing agreement with Autobarn at its May 28, 2014 meeting. It was recommended to City Council for approval unanimously (7-0). Attachments: Resolution 60-R-14 “Authorizing the City Manager to Execute a Sales Tax Sharing Agreement with Autobarn Motors, Ltd. for the Fiat/Alfa Romeo Dealership” Draft of Autobarn Fiat/Alfa Romeo Sales Tax Sharing Agreement Autobarn Proposal 753 of 820 8/5/2014 60-R-14 A RESOLUTION Authorizing the City Manager to Execute a Sales Tax Sharing Agreement with Autobarn Motors, Ltd. for the Fiat/Alfa Romeo Dealership NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT : SECTION 1: The City Manager is hereby authorized to execute the Sales Tax Sharing Agreement for the Fiat/Alfa Romeo Dealership, attached hereto as Exhibit A, the terms are incorporated herein by reference, with Autobarn Motors, Ltd., an Illinois corporation. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Sales Tax Sharing Agreement as he may determine to be in the best interests of the City. SECTION 3: That this Resolution 60-R-14 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 754 of 820 60-R-14 ~ 2 ~ EXHIBIT A Sales Tax Sharing Agreement 755 of 820 SALES TAX SHARING AGREEMENT THIS SALES TAX SHARING AGREEMENT (“Agreement”) is entered into this”), by and between the CITY OF EVANSTON, Illinois, an Illinois home rule municipal corporation (the “City”), and AUTOBARN MOTORS, LTD. an Illinois corporation (the “Proprietor”) (individually, the City and Proprietor are referred to herein as a “Party” and collectively referred to as the “Parties”). RECITALS: WHEREAS, the City, pursuant to Section 10 of Article VII of the Constitution of the State of Illinois, is authorized to contract or otherwise associate with individuals in any manner not prohibited by law or ordinance; and WHEREAS, the City is a home rule municipality in accordance with Section 6(a) of Article VII of the Constitution of the State of Illinois of 1970; and WHEREAS, Proprietor operates car dealerships under the umbrella name of “Autobarn”, each located respectively at 1001, 1012, 1015, 1033 and 1034 Chicago Avenue, Evanston, Illinois and will be adding two additional dealerships, Fiat and Alfa Romeo, at the 1034 Chicago Avenue location which currently is occupied by Autobarn‟s pre-owned inventory (“New Dealerships”); and WHEREAS, Proprietor will be renovating the 1034 Chicago Avenue building in order to provide showrooms for the different manufacturers at an anticipated cost of $2 Million (the “Project”); and WHEREAS, the Parties agree that extraordinary costs associated with the Project renovations require certain incentives from the City, and the incentives that will be offered to offset these extraordinary costs in the form of rebates from the City„s portion of the local sales taxes generated on the Property; and WHEREAS, the City desires to retain existing businesses, diversify the tax base, create new jobs, and provide for the general enhancement of the tax base of the City for the benefit of the City and its residents; and WHEREAS, the City has determined that providing financial assistance in the form of a sales tax sharing agreement is a proper exercise of its home rule powers and the City Council has made the following findings with respect to the Property and the Project; and A. The Project is expected to create job opportunities within the City; B. The Project will serve to further stabilize areas adjacent to the Property; C. Without this Agreement, the Project would not be possible; D. The Proprietor meets high standards of credit-worthiness and financial strength; E. The Project will maintain the neighborhood commercial base of the City; F. The Project will protect and enhance the sales tax base of the City; and G. This Agreement is made in the best interest of the City. 756 of 820 2 WHEREAS, the City has agreed, pursuant to the terms of this Agreement, to provide certain sales tax sharing provisions in order to insure the economic feasibility of the Project which will have the benefits described above, AGREEMENTS: NOW, THEREFORE, in consideration of the foregoing Recitals, the covenants, terms and conditions hereinafter set forth and other valuable consideration, the receipt and sufficiency of which are acknowledged, it is mutually agreed by the Parties hereto as follows: SECTION 1: Recitals. The Parties hereby agree that the Recitals set forth hereinabove are incorporated herein by reference, as if fully set forth herein. SECTION 2: Rebate. A. Rebate: Based on the foregoing reasons described in the Recitals, the Parties agree to split all of the sales tax revenue on an 80/20 basis that is received by the City from the Illinois Department of Revenue for the revenue that Proprietor) (the “Rebate”). Autobarn will be reimbursed eighty percent (80%) of the taxes collected by the City; the remaining twenty percent (20%) will be retained by the City. B. Rebate Term: 1. The term of the rebate period (the “Rebate Term”) shall commence one month after Final Certificate of Occupancy is issued for the Project (“Rebate Term Commencement Date”) and will expire on the 48th month (four years) after the Rebate Term Commencement Date. 2. The Proprietor may not petition for any additional extensions or renewals of this Agreement for the referenced business franchises listed in Section 2(A) for the next fifty years (until 2064). New businesses or franchises brought to the City by the Proprietor are eligible for City consideration by the City Council for other City economic development agreements or subsidies. C. Rebate Payments: After receipt of the sales tax revenue and tax data from the Illinois Department of Revenue, the City will issue the Rebate within 30 days of the request for Rebate payment on a semi-annual basis. In addition, following receipt of the sales tax revenue and tax data from the Illinois Department of Revenue for the third and fourth quarter, the City will issue the Rebate payment within 30 days. If the Illinois Department of Revenue distributes data in a regular quarterly basis, the City will process the rebates within 30 days, but in no event less frequent than a semi-annual basis. Any failure to transmit the sales tax revenue data and revenue by the Illinois Department of Revenue shall not be considered an Event of Default of the City and cannot be cured by the City. 757 of 820 3 D. Conditions Precedent to First Rebate Payment: The following shall be conditions precedent to the City‟s obligation to pay any monies to the Proprietor under the Rebate for the initial payment: 1. Proprietor shall submit to the Director or his designee the following information to commence the Rebate payments, proof of payment of Project costs outlined in Section 3A below. 2. Conditioned on the City receiving information from the State of Illinois related to sales tax for the Proprietor, the City shall have thirty (30) days after receipt of these documents within which to verify the sufficiency of the information contained within the produced documents. E. Conditions Precedent to Rebate Payments after First Rebate Payment: Prior to issuance of Rebate for the remainder of the Rebate Term Proprietor must be in good standing on any and all City accounts, including but not limited to real estate tax payments to Cook County, wheel tax payments, parking tickets, water bills, and fines. SECTION 3. Proprietor’s Responsibilities. The Sales Tax Sharing Agreement is conditioned on the completion and satisfaction of each part of this Section 3 and confirmed by the Director and/or his designee. If Proprietor fails to perform any condition fully set forth herein, it shall be considered an Event of Default, defined in Section 9. For the Term of this Agreement, Proprietor‟s responsibilities shall include the following: A. Summary of Project: Proprietor shall renovate the Property for the two new dealerships in accordance with its representations to the City‟s Economic Development Committee, City Council, and City staff. The project costs are outlined the table below (the “Project Costs”): Fiat/Alfa Romeo Expenditures Cost Fiat Expenditures Franchise Purchase $400,000 Initial Parts/Accessory Inventory $45,000 1034 Chicago Avenue Build-Out $450,000 Service Entrance/Customer Lounge Write-up/ Parts $600,000 Computers/Phones/Data/Signs/Misc. $75,000 Pre-owned Inventory $400,000 Alfa Romeo Expenditures Interior Construction, Signs, Tools, Parts $80,000 Total Cost $2,050,000 1. Project completion: Proprietor shall construct and complete the Project in a good and workmanlike manner in accord with all Federal, State and local laws and regulations. The Proprietor, at its expense, shall secure or cause to be secured any 758 of 820 4 and all permits, documents, zoning relief, or plats which may be required for the Project by City Code, and any other governmental agencies having jurisdiction over such construction, development or work, or such portion of the work being performed, including, without limitation, any applications and permits, documents or plats which may be required to be obtained from any local, federal or state environmental protection agency, or from any other agency which may have or exercise any jurisdiction of any type whatsoever in connection with the Project. Except as provided in this Agreement, the costs of the Project shall be borne and paid for by Proprietor. 2. Limit on the Rebate: The Rebate split specified in Section 2(A) is contingent on the Project Costs exceeding $2.0 Million. In the event that the Project Cost is less than $2.0 Million, Autobarn is restricted to receiving a total Rebate not to exceed $520,000 (Five Hundred Twenty Thousand and no/100 Dollars) over the Rebate Term in the sales tax sharing, regardless if the 48 month period had not yet expired. If the Project costs exceed $2 Million, the Rebate is not capped during the Rebate Term. B. Job Creation: The Borrower shall create and must maintain at least 17 new positions (“Minimum Job Creation and Retention Threshold”) as minimum employment levels at the Subject Property. The Borrower represents that it shall create the jobs within one year of the Effective Date of this Agreement. The Borrower will receive credit to meet the Minimum Job Creation Threshold by reducing employment levels at the other Evanston facilities of Proprietor and shifting the employees to work at the Subject Property; meaning the jobs transferred from the other Evanston Autobarn dealerships do not count as new jobs for purposes of this condition. Failure to provide adequate proof of job creation and retention within 30 days of the request is considered a default under this Agreement. C. Sale or Transfer prior to end of Term: 1. If Proprietor and/or Richard Fisher sells or transfers in whole or in part any of the businesses listed in Section 2(A) to any unrelated entity or individual, it shall be considered an Event of Default except if such sale occurs as a result of ill-health or resulting in the retirement of Proprietor. 2. If Proprietor and/or Richard Fisher sells or transfers in whole or in part any of the businesses listed in Section 2(A) to be occupied and operated by another business owner than Proprietor, this shall be an Event of Default. However, if Proprietor replaces it with another business entity to be operated by Proprietor, it shall not be considered an Event of Default (i.e. the Fiat dealership is sold and replaced with a Mini Cooper, etc. dealership), provided that Proprietor‟s substitute business shall be open for business in no more than 90 days after operations under the old franchise ceased AND the City provides its written consent to a comparable business that is being substituted by Proprietor. D. Relocation of Service Center and Chicago Avenue Property Improvements: Proprietor shall add an additional car sales component to the Chicago Avenue corridor. 759 of 820 5 This will increase the intensity of use at the corridor and in order to mitigate this, the following must be completed within one year after the Rebate Term Commencement Date: 1. All Mazda service operations and Fiat/Alfa Romeo services must be relocated to the new property at 222 Hartrey Avenue. 2. A fence must be installed at the eastern edge of the parking lot that is located between the 1015 and 1033 Chicago Avenue Autobarn properties (along the alley side of the parking lot). The fence must of a high quality that has sound attenuating qualities and prohibits access to the alley. 3. The most southerly garage door along the alley way on the 1033 Chicago Avenue building must also be removed; in place of the garage door a wall or other permanent barrier must be installed. E. Breach of Section III Responsibilities: Should Proprietor violate any of Proprietor‟s responsibilities contained in any section of this Agreement before the expiration of the Term, said violation shall constitute a material breach of this Agreement. F. Notwithstanding any other provision of this Agreement, in the event that Proprietor (i) declares insolvency or bankruptcy; (ii) makes an assignment for the benefit of creditors; or (iii) is unable to meet its financial obligations, causing it to cease doing business as an auto dealership and service facility, then this Agreement shall be deemed terminated and of no further force and effect, and the Parties are relieved of all covenants, conditions, obligations and liabilities hereunder. G. Proprietor acknowledges and agrees that the provisions of this Agreement shall be a matter of public record, as shall any and all payments made by the City to Proprietor pursuant to this Agreement. H. Proprietor shall throughout the Term and for a period of 2 years following the expiration of the Rebate Term, keep and make available for the inspection, examination and audit by City or City‟s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Proprietor, relating to the Sales Tax Sharing Agreement and the Project, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Proprietor is found to have been overstated, Proprietor shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City‟s expenses for and in connection with the audit respecting such invoice. SECTION 4. City Responsibilities. 760 of 820 6 A. In consideration of Proprietor‟s work on the Project, the City agrees to issue the Rebate to Proprietor. The City shall disburse to Proprietor eighty percent (80%) of City‟s Sales Tax revenue collected from the aforementioned businesses listed in Section 2(A) until the expiration of the Term on a semi-annual basis and in compliance with Section 2(E). B. Notwithstanding anything to the contrary herein contained, the City shall have no obligation to disburse to Proprietor any portion of the City‟s Tax Revenue Share accruing or arising after the expiration of the Rebate Term. SECTION 5. Casualty / Extension of Term. In the event of a casualty or destruction of substantially all of the improvements on the Property during the term of this Agreement, and Proprietor elects not to rebuild said improvements or fails to promptly commence and diligently pursue said reconstruction and recommence its retail operations on the Property within twelve (12) months after the date of said casualty, Proprietor shall be obligated, to refund the percentage of the Rebate per Section 3(F) received by the Proprietor to date. SECTION 6. Indemnification. Proprietor shall defend, indemnify and hold harmless City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including without limitation costs, and fees, including attorney‟s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Proprietor or its subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. Proprietor shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to City and employees and agents, including without limitation the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel‟s option, Proprietor must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Proprietor of any of its obligations under thi s Agreement. Any settlement of any claim or suit related to activities conducted under this Project by Proprietor must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the Cit y. No member, official, agent, legal counsel or employee of the City shall be personally liable to the Proprietor, or any successor in interest in the event of any default or breach by 761 of 820 7 the City or for any amount which may become due to Proprietor or successor or on any obligation under the terms of this Agreement. SECTION 7. Mutual Assistance. Proprietor and the City agree to do all things practicable and reasonable to carry out the terms and provisions of this Agreement and to aid and assist each other in carrying out the terms hereof. SECTION 8. Anti-Discrimination and Minority Business Participation. A. Proprietor agrees to comply with all applicable laws prohibiting discrimination against any employee or applicant for employment because of race, color, religion, sex, national origin or sexual orientation. Proprietor agrees to make good faith, commercially reasonable efforts to have its general contractor and major subcontractors, to the extent they hire new employees and can include minorities, women and City residents to work on the Project. Nothing herein shall require Proprietor or its contractors or major subcontractors to displace any employees in its current work force to achieve the foregoing goal. B. Notwithstanding the foregoing provisions, Proprietor shall be entitled to employ union labor hereunder pursuant to the rules, regulations and practices of applicable unions. SECTION 9. Event of Default and Default Remedies. A. Notice of Default: In the event of failure by either party hereto substantially to perform any material term or provision of this Agreement, including but not limited to conditions contained in Sections 2 and 3, the non-defaulting party shall have those rights and remedies provided herein, provided that such non-defaulting party has first provided to the defaulting party a written notice of default in the manner required by Section 14 hereof identifying with specificity the nature of the alleged default and the manner in which said default may be satisfactorily be cured. B. Cure of Default: Upon the receipt of the notice of default, the alleged defaulting party shall promptly commence to cure, correct, or remedy such default within a 15-day period, and shall continuously and diligently prosecute such cure, correction or remedy to completion. C. City Remedies not Exclusive: If an Event of Default occurs, which Proprietor has not cured within the timeframe set forth in subparagraph B above, the City, at its option, may terminate this Agreement and/or may institute legal action in law or in equity to cure, correct, or remedy such default, enjoin any threatened or attempted violation, or enforce the terms of this Agreement. D. Reimbursement of Rebate: 1. If a Default by Proprietor is not cured, the Proprietor may be responsible for reimbursement of the last Rebate issued depending on the date of Default (the “Date of Default”). If the Default is discovered after the City has paid the Rebate which 762 of 820 8 encompasses the date of Default, then Proprietor must reimburse the City for the full Rebate. Meaning, if the Proprietor defaults in the fall quarter and the City issues a semi-annual payment for the fall and winter quarters in January the following year, and the City subsequently discovers or the Proprietor reports the Default in February, then the Proprietor shall reimburse the City for the last Rebate issued. 2. If a Default is discovered before the City has issued the Rebate for the period of time encompassing the Default, the City shall not issue a Rebate for said subject period. In addition, the City will not issue a partial or pro-rated Rebate to Proprietor to the date of Default. 3. The “Date of Default” shall mean the date on which the Proprietor violates any condition of the Agreement and it is not cured within the applicable time period. The Proprietor has an affirmative obligation to report any and all Defaults to the City. E. Proprietor’s Exclusive Remedies: The parties acknowledge that the City would not have entered into this Agreement if it were to be liable in damages under, or with respect to, this Agreement or any of the matters referred to herein, including the Project, except as provided in this Section. Accordingly, Proprietor shall not be entitled to damages or monetary relief for any breach of this Agreement by the City or arising out of or connected with any dispute, controversy, or issue between Proprietor and the City regarding this Agreement or any of the matters referred to herein, the parties agreeing that declaratory and injunctive relief and specific performance shall be Proprietor sole and exclusive judicial remedies. SECTION 10. Entire Agreement. This Agreement sets forth all the promises, inducements, Agreements, conditions and understandings between Proprietor and City relative to the subject matter hereof, and there are no promises, Agreements, conditions or understandings, either oral or written, express or implied, between them, other than are herein set forth. SECTION 11. Survival of Terms, Binding upon Successors. The covenants, terms, conditions, representations, warranties, agreements and undertakings set forth in this Agreement shall be binding upon and inure to the benefit of the Parties hereto and their respective successors, assigns and legal representatives. SECTION 12. Governing Law and Attorney’s Fees. The validity, meaning and effect of this Agreement shall be determined in accordance with the laws of the State of Illinois. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Proprietor, or arising out of a breach of this Agreement by Proprietor, the City shall recover from the Proprietor as part of the judgment against Proprietor, its attorneys‟ fees and costs incurred in each and every such action, suit, or other proceeding. SECTION 13. Force Majeure. Performance by any party hereunder shall not be deemed to be in default where delays or defaults are due to war, insurrection, strikes, lockouts, riots, floods, earthquakes, fires, casualties, acts of God, acts of the public enemy, restrictive governmental laws and regulations, epidemics, quarantine restrictions, freight embargoes, lack of transportation or labor and material shortages. 763 of 820 9 An extension of time for any such cause shall be for the period of the delay, which period shall commence to run from the time of the commencement of the cause, provided that written notice by the party claiming such extension is sent to the other party not more than thirty (30) days after the commencement of the cause or not more than thirty (30) days after the party claiming such extension could have first reasonably recognized the commencement of the cause, whichever is later. SECTION 14. Notices. Any notice, request, demand or other communication made in connection with this Agreement shall be in writing and shall be deemed to have been duly given, served and received on the date of delivery, if delivered to the persons identified below in person, by courier service or by facsimile copy transmitted on a business day before 5:00 p.m., or the next business day thereafter if not so transmitted (with original copy mailed the same day in accordance with the provisions of this Paragraph), or five (5) business days after mailing if mailed by certified mail, postage prepaid, return receipt requested, addressed as follows: If to the City: City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Attn: City Manager with a Copy to: City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Attn: W. Grant Farrar, Corporation Counsel If to Proprietor: Autobarn Motors, Ltd. 1015 Chicago Avenue Evanston, IL 60202 Attn: Richard Fisher SECTION 15. Severability. If any provision, condition, covenant or other clause, sentence or phrase of this Agreement is held invalid by a court of competent jurisdiction, such provision shall be deemed to be excised and the invalidity thereof shall not affect any other provision, condition, covenant or other clause, sentence or phrase contained herein. Notwithstanding the foregoing, if any such invalid provision goes to the essence of this Agreement so that the purposes of the Agreement cannot be fulfilled, then this Agreement shall terminate as of the date of such judgment. SECTION 16. City Approval. A copy of the ordinance (or other City action) approving of the terms and conditions of this Agreement and authorizing and directing the City Manager to execute this Agreement on the City‟s behalf, certified by the City Clerk, shall be provided to Proprietor. 764 of 820 10 SECTION 17. Third Parties. The City and Proprietor agree that this Agreement is for the benefit of the Parties hereto and not for the benefit of any third party beneficiary. Except as otherwise provided herein, no third party shall have any right(s) or claim(s ) against the City that may arise from this Agreement. SECTION 18. Amendments. This Agreement may be amended from time to time with the written consent of the Parties hereto. SECTION 19. Execution of this Agreement. This Agreement shall be signed last by the City and the City Manager shall affix the date on which he/she signs and approves this Agreement on the first page hereof, which date shall be the effective date of this Agreement. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] 765 of 820 11 IN WITNESS WHEREOF, the effective date of this Agreement between the Parties shall be last date executed (the “Effective Date”). CITY OF EVANSTON, an Illinois municipal corporation AUTOBARN MOTORS, LTD., an Illinois corporation By ___________________________ By ___________________________ Name: Wally Bobkiewicz Name: Richard Fisher Its: City Manager Dated: _____________, 2014 Its: President Dated: _______________, 2014 ATTEST By: __________________________ City Clerk [SEAL] 766 of 820 A PROPOSAL TO DEVELOP THE AUTOBARN FIAT OF EVANSTON April 24th, 2014 767 of 820 April 23, 2014 City of Evanston Economic Development Committee 2100 Ridge Avenue Evanston, IL. 60201 Dear EDC Members: A few months ago we were contacted by FIAT of North America following a presentation that we had made to them in 2010 with regard to our [then owned] dealerships in Countryside. At the time that Chrysler contacted us in 2014 they were inquiring as to: a.) Whether we still had the interest in becoming a FIAT dealer and b.) if we may have the ability to house such a dealership in Evanston! Over the proceeding couple of months the conversations between FIAT/Chrysler N.A. and ourselves morphed from an ‘open point” to the purchase or takeover of the Fields dealership in Highland Park. We were presented with the option of the dealership with no ‘blue sky’ (franchise value) to be paid and the takeover of a lease if I were to assume the dealerships’ operation and obligations at 250 Skokie Valley Road in Highland Park. From that point I have told both FIAT of North America and the Fields Group that I believed that the correct location for FIAT was Evanston, and would only be interested if FIAT could be moved here. For many years we have dreamed of trying to expand our Franchise base in Evanston. There are two basic reasons why, over a twenty year period - this seemed to be a very remote possibility: 1. Mainstream manufacturers - the Fords and Chevrolets of the world - do not want to be in Evanston. In their estimation half of the market is water and there is no room to store and display the hundreds of models that such a dealership would normally require. Franchises like that - ‘mainstream’ - usually all study the same business map telling them that they need to be in Schaumburg, Naperville, Tinley Park etc. - as did FIAT when they were first arriving in the U.S a couple of years ago. As you will see from the following presentation FIAT is different; FIAT is a brand where [we believe] our town is actually a better proposition than those mainstream markets. 2. Until the advent of 222 Hartrey the ability to seriously consider such a growth opportunity simply wasn’t possible; Now, following some classic urban planning guidelines, we can try to locate the retail experience where it belongs and the get-ready/cleaning/storage where it belongs - while tastefully expanding our retail footprint. 1015 Chicago Avenue Evanston, IL. 60202768 of 820 We will include here a rough idea of contemplated costs and employees created for the establishment of the Autobarn FIAT (and Alfa Romeo) of Evanston. We will also include a sales forecast for 2013 to 2017. One of the most exciting facets of this opportunity is that, provided we are able to meet facility and operational requirements during June through November of 2014 we will be awarded the Alfa Romeo franchise at the end of 2014, bringing a truly high-end European brand - with a fantastic heritage - to Evanston. Partnering with Evanston: What we’re requesting to help facilitate this Growth. We have previously agreed with the Economic Development Committee to accept 48 months of sales tax sharing at 50% of our current business’ earnings as part of our redevelopment project at 222 Hartrey. we would request that in the light of the coming investments with FIAT and ALFA ROMEO - that agreement be revised in the following manner: Years 1-3: Autobarn 70% Evanston 30% Years 4-6: Autobarn 50% Evanston 50% Years 7-9: Autobarn 30% Evanston 70% We would agree that our company would not be eligible for further tax sharing in the future. We would work with the City to establish reasonable performance parameters linked to the agreement. We are not asking for any ‘up-front’ funding for this, but very much need to share at a better rate for a longer term in the sales taxes that we earn, given the relative infancy of the FIAT and ALFA ROMEO franchises in this country and the knowledge that from the stand-point of creating a net-profit for our company - at least three years is a reasonable gestation period. I hope that the City will be as excited at these developments as we are. I truly feel that this opportunity - if not ‘once in a lifetime’, is certainly ‘once every 25-years!’. Further, I hope that the City views our requests for further partnering in our endeavors reasonable. Very Truly Yours, Richard A. Fisher President The Autobarn of Evanston. 769 of 820 The Autobarn FIAT/Alfa Romeo of Evanston Contemplated Costs of Set-up Type of Funding Franchise Purchase $400,000 CASH Initial Par ts/Accessory Inventory $65,000 CASH 1034 Chicago Avenue Buildout $650,000 CASH 1001/520 Greenleaf Service Entrance/Customer Lounge/Service Write-up/Parts Dept. $725,000 CASH Computers/Phones/Data/Signs/Misc Set-Up $75,000 CASH New Vehicle Inventory: (150 Cars x $21,000) $3,150,000 BANK FLOOR PLAN Pre-Owned Inventory: (100 Cars x $20,000) $2,0000.00 BANK FLOOR PLAN After November 2014 (Alfa Romeo) Interior C.I., Signs, Special tools, Parts etc. $125,000 CASH TOTAL CASH INVESTMENT: $2,040,000 770 of 820 The Autobarn FIAT/Alfa Romeo of Evanston Contemplated Additional Employment Employees Sales Manager 2 Salespeople 6 Porters 4 Parts 2 Service Advisors 2 Office 2 Technicians 3 TOTAL 21 771 of 820 The Autobarn FIAT/Alfa Romeo of Evanston Contemplated Sales Forecast FIAT Year Gross Annual Sales New Car Sales Used Car Sales 2013* $4.35 million 204 120 2014** $9.60 million 360 360 2015 $11.20 million 420 420 2016 $12.80 million 480 480 2017 $16.00 million 600 600 Alfa Romeo Year Gross Annual Sales New Car Sales Used Car Sales 2015 $3.90 million 60 100 2016 $4.80 million 70 125 2017 $5.50 million 80 150 * Sales from the dealership when owned by Fields and located in Highland Park. ** We would be taking over the dealership in mid-July 2014. Our projected Gross Annual Sales for the half year that we will be owning and managing the dealership is estimated to be $10 million. 772 of 820 By 2015 FIAT is to ADD six new models to the North American Line-up... It took Kia five years to get to 44,000 sales in the U.S., and they started out with a $4,999 Sephia. It took (BMW’s) Mini seven years to sell 44,000 cars and didn’t do it until they added the Countryman” six years after entering the market. FIAT sold under 20,000 (in the U.S.) cars in 2011, their first year, and 44,000 in 2012. The 2015 FIAT Compact Crossover 773 of 820 The 2015 Alfa Romeo 4c The 2015 Alfa Romeo Crossover In 2015 Alfa Romeo will be re-introducing their Brand to North America... After nearly 20 years away, the brand will start selling cars here again in 2014. The return to the States is part of a large revamp of the brand that will see a number of new models introduced in the U.S., Europe, and around the world, and this Alfa renaissance will lean heavily on alliances with Fiat, Chrysler, and Mazda. 774 of 820 THE ORIGINAL PRESENTATION TO FIAT THE AUTOBARN FIAT OF EVANSTON April 24th, 2014 775 of 820 January 09, 2014 Chrysler Group, LLC. 901 Warrenville Road, Suite 550 Lisle, IL 60532 Attn: Mr. Tim Duncan Dealer Network Development Manager Dear Mr Duncan: At The Autobarn we have been driven in equal parts by enthusiasm for the actual cars and enthusiasm for the car business: this comes primarily from me; I have always been an enthusiast every bit as much as I am a dealer, salesperson, service provider or marketer. During 2010, when I became aware that FIAT would be returning to the United States, I became very excited. As an Englishman living here in Chicago since 1980, who started as a salesman at a Chicago Porsche/Audi/Saab/Subaru dealership, I have always remained close to the European market. In 2008, when I needed to purchase a new car for my sister in England I bought a red Panda 100hp which I drive whenever I am in England visiting my mother. I’ve also owned a 1971 Alfa Spider since 1985 and a 1973 Alfa 2000GTV since 1988; both were joined this past year by a ‘67 Lancia Fulvia. On the business side of the coin, we have retailed over 4,800 new and used vehicles in 2013 in Evanston and will sell well over 5,500 in 2014. We are sending this presentation to you based on your encouragement. Like you, I believe that the city of Evanston is a perfect place for a FIAT dealership. We are also incredibly excited by the idea of Alfa Romeo’s return to our market and would be similarly motivated to invest and participate. Were we to be considered for the FIAT franchise in Evanston Illinois, we would provide an ‘as-new’, fully renovated and branded dealership with exclusive sales, and well-presented service and parts departments...not an enormous facility but one that is located correctly and of an appropriate size. 1034 Chicago Avenue is the most visible retail location on Chicago Avenue which is the busiest street in Evanston. In this presentation package are photographs of our existing Evanston dealerships, including the specific facility that we would propose for FIAT. Each one of these properties makes a case study of how much work we are willing to do to make your brand our brand, and to thrive in this marketplace. We like to create a well-organized visual presentation for our customers, and to the manufacturer. We are not building monuments to ourselves, but developing a strong and vibrant environment where customers can enjoy visiting, relaxing, purchasing and servicing their car. We feel that the 1034 Chicago Avenue building, renovated and branded for FIAT and operated by The Autobarn can become a model for what can be done with an exclusive FIAT Dealership in an urban environment – and we feel that we can do a fantastic job for your company and for our customers. Yours Very Truly, Richard A. Fisher The Autobarn Companies 1015 Chicago Avenue Evanston, IL. 60202776 of 820 A well structured urban campus which easily retails 400 vehicles monthly Often, dealerships in truly urban locations mean smaller showrooms, a lack of storage, lower inventories and remote service departments. As Evanston’s only car dealership company we are undeniably very urban. Because of our approach and our physical structure we can offer an urban dealership experience with none of the drawbacks… 150-200 new FIATS in stock and beautifully presented, a large pre- owned inventory, spacious parts storage - both physical and financial - and a seamless ON-SITE service experience. Being a dealer in Evanston since 1992 I can tell you that anything European or unusual and reasonably priced has an existing audience in Evanston. Evanston is Chicagoland’s best market for Mazda, Subaru and Volkswagen. In years previous, cars like Saab and Volvo were as normal a sight in Evanston as Jeep and Chevrolet in more mid-American markets. Mini is a brand that was foolish not to be in Evanston; not long after their introduction, I remember bringing trailer loads of them into Evanston and easily selling them. Pre-owned Minis (and this past year, FIATS!) have always been very good merchandise in Evanston. My perception is that FIAT initially placed dealerships in those locations classically thought of as vital to establishing a new brand. Understandably, those locations weren’t always as accurately aligned with the FIAT customer as I believe Evanston to be. Similarly, my perception was that there were Chrysler dealers for whom the sale of FIAT 500’s may have been a stretch. There is a vast difference between the mind set of American and European automobile buyer. For me as a dealer, selling FIATS in Evanston – would be natural! I am a lifelong European car salesman and a lifelong loyal European auto enthusiast. “Every day I have fun selling cars: talking to customers, reading about cars, driving cars. Right through the years – learning to be a manager, how to market and advertise, and how to train - I am still amazed that you can get paid for doing this!” Richard Fisher 777 of 820 So how does a lifetime of selling and servicing European (and more recently Asian) cars translate to our ability to be successful with FIAT… • We talk about the car not just it’s price. We train from day one, with enthusiasm and knowledge, the ability to have a genuinely comparative conversation about the various cars in a given segment. We believe fiercely in the power of the test-drive...of really driving the cars. • We talk about the brand, its heritage, its meaning and its tradition. Not a difficult thing to do with FIAT given its rich history - but a fun and engaging task anyway. • We have the appropriate marketing experience for a Euro brand. You will not see full-page newspaper ads or cable TV commercials shouting about $5,000.00 discounts. What you will see is extensive use of Google ad words, social media, email and direct mail to our 57,000 strong customer database, superb graphics and.....lest we forget, some pretty tasteful radio ads which are just as likely to run on Pandora as on regular stations based on proper demographic awareness. • We believe in choice, and the power of good inventory. We like to stock a lot of cars. I know that it’s not necessarily fashionable, but big inventory/choice drives traffic. • Strong Community Presence: We are the only car-dealership company in a town of nearly 80,000 people. We are active with Evanston Chamber of Commerce, Evanston Township High school and Young Evanston Artists (YEA). See our detail page later in this document. • We will hire and train people not necessary experienced in the car business but absolutely enthusiastic about cars, European cars and FIAT specifically. • When it comes to sales and service management and parts and accessories marketing we have a proven core group of managers with strong documented processes who can quickly learn FIAT’s language. 778 of 820 Surrounding FIAT Dealerships Chicago 645 West Randolph Highland Park 250 Skokie Valley Road Our proposed dealership site in the city of Evanston is located 10.5 miles measured as the crow flies from the Chicago and Highland Park FIAT dealerships. Residents and businesses have direct access to Metra commuter trains, the Pace Suburban Bus System, the CTA elevated train system and Interstates 90, 94 and 294. Spanning over 7.75 square miles, representing 5,000 acres, with a population of 76,000, the City is one of the largest northwest suburbs in Cook County, Illinois and the home of Northwestern University. 779 of 820 Evanston - Population Profile • As of the census of 2010, there were 74,486 people (up from 74,239 at the 2000 census), 30,047 households, and 15,621 families residing in the city. The population density was 9,574 people per square mile (3,687.4/km²). There were 33,181 housing units at an average density of 4,264.9 per square mile (1,642.6/km²). The 2010 census showed that Evanston is ethnically mixed with the following breakdown in population: 65.6% white, 18.1% black or African American, 0.2% American Indian or Alaska Native, 8.6% Asian, 0.02% Native Hawaiian or other Pacific Islander, 3.6% some other race, and 3.8% from two or more races. 9.0% were Hispanic or Latino of any race. • There were 30,047 households, out of which 26.1% had children under the age of 18 living with them, 39.8% were headed by married couples living together, 9.7% had a female householder with no husband present, and 48.0% were non-families. 37.5% of all households were made up of individuals, and 10.5% were someone living alone who was 65 years of age or older. The average household size was 2.25, and the average family size was 3.05. • The median age was 34.3 years, with 19.3% under the age of 18, 16.8% from 18 to 24, 27.8% from 25 to 44, 24.0% from 45 to 64, and 12.2% who were 65 years of age or older. For every 100 females there were 91.0 males. For every 100 females age 18 and over, there were 88.0 males. • As of 2011, the estimated median income for a household in the city was $60,033, and the median income for a family was $102,706. Male full-time workers had a median income of $66,106 versus $52,727 for females. The per capita income for the city was $40,732. 780 of 820 The Autobarn - our Customer • The city of Evanston is surrounded by very affluent neighboring suburbs. • The median household income within an 8 mile radius is $70,000.00. • The surrounding area is very dense in population. • We are the only auto dealership in Evanston. We retail over 400 vehicles per month. The following pages show you the demographics of the surrounding areas. First by Household Incomes within a 8 mile radius and then a larger perimeter consisting of the southwestern suburbs of Chicago. 781 of 820 Copyright 2012 Comcast Spotlight. Source: Alteryx by SpotKnowledge. CableTrack as of 10/5/12. *Indicates enFre zip code is not covered by zone. DISCLOSURES: The number of subscribing homes receiving advertisements on any cable network is an estimate and may vary by geographic areas and other factors. Any statement of (1) the number of subscribing homes receiving an advertisement and (2) audience estimates are based either on the NCC methodology which utilizes either Nielsen carriage & insertion Universe Estimates or adjusts internal carriage/insertion sub counts by the Nielsen full footprint Interconnect Universe Estimate. Zone estimates are generated by using Nielsen Interconnect Universe Estimates, adjusted on a pro rata basis by internal subscriber counts by zone. Nielsen Universe Estimates are derived: in Telephone Frame set-meter and diary-only markets, from a rolling average of the prior four major sweep periods of diary sample; in LPM and Area Probability set-meter markets, from a rolling average of the prior four periods of meter sample, when available. These 4 periods each consist of 4 weeks of meter sample that lie prior to the measurement cycles of February, May, July and November. Estimates may contain impressions outside the home DMA. [See also Nielsen ViP Report]. The number of homes capable of accessing VOD and interactive TV advertising content is an estimate and may vary by the number of homes actually subscribing to digital cable service and other factors. Current Nielsen audience reporting methodology does not provide the ability to adjust audience estimates for HD simulcast programming for non-insertion. The company may not have the capability to insert on HD simulcast networks or to enable interactive overlays on HD simulcast networks. Audience estimates for HD programming have not been adjusted for non-insertion. The information provided will be periodically updated by the Company. For more information please contact your Advertising Sales Executive. Zips 60016* 60022* 60025 60026 60029 60053 60056* 60062 60068* 60076 60077 60082 60091 60093 60201 60202 Glenview Evanston – Sys Code 1283 60203 60208 60712 60714* Communities Covered Glenview Golf Evanston Lincolnwood Maine Township Morton Grove New Trier Township Niles Northbrook Northfield Skokie Unic. Des Plaines Unic. Mt. Prospect Unic. Northbrook Wilmette Chicago DMA statistics shown in red. Population Zone DMA Race/Ethnicity Zone DMA % Female 52.3%51.1%% Asian 16.6%5.6% % Male 47.7%48.9%% Black/African American 6.3%17.3% Median Age % Hispanic/Latino 7.1%20.5% Total Population Median Age 43 36 % White 71.8%65.5% Age Distribution % Other Race 5.3%11.5% % Age 18-34 19.8%23.7%Household Income % Age 18-49 38.5%44.6%$250K+8.1%3.7% % Age 25-49 29.2%35.2%$150K-$250K 12.7%7.7% % Age 25-54 36.9%42.5%$75K-$150K 31.9%30.1% % Age 35+59.0%51.6%$50K-$75K 16.2%18.5% % Age 50+40.3%30.8%$25K-$50K 17.5%20.9% Highest Educational Attainment Under $25K 13.6%19.2% High School Graduate 14.5%25.5%Home Ownership Some College 16.4%20.6%% Owner-Occupied 74.0%65.9% College Graduate or More 60.7%40.3%% Renter-Occupied 26.0%34.1% Copyright 2012 Comcast Spotlight. Source: Alteryx by SpotKnowledge. CableTrack as of 10/5/12. *Indicates enFre zip code is not covered by zone. DISCLOSURES: The number of subscribing homes receiving advertisements on any cable network is an estimate and may vary by geographic areas and other factors. Any statement of (1) the number of subscribing homes receiving an advertisement and (2) audience estimates are based either on the NCC methodology which utilizes either Nielsen carriage & insertion Universe Estimates or adjusts internal carriage/insertion sub counts by the Nielsen full footprint Interconnect Universe Estimate. Zone estimates are generated by using Nielsen Interconnect Universe Estimates, adjusted on a pro rata basis by internal subscriber counts by zone. Nielsen Universe Estimates are derived: in Telephone Frame set-meter and diary-only markets, from a rolling average of the prior four major sweep periods of diary sample; in LPM and Area Probability set-meter markets, from a rolling average of the prior four periods of meter sample, when available. These 4 periods each consist of 4 weeks of meter sample that lie prior to the measurement cycles of February, May, July and November. Estimates may contain impressions outside the home DMA. [See also Nielsen ViP Report]. The number of homes capable of accessing VOD and interactive TV advertising content is an estimate and may vary by the number of homes actually subscribing to digital cable service and other factors. Current Nielsen audience reporting methodology does not provide the ability to adjust audience estimates for HD simulcast programming for non-insertion. The company may not have the capability to insert on HD simulcast networks or to enable interactive overlays on HD simulcast networks. Audience estimates for HD programming have not been adjusted for non-insertion. The information provided will be periodically updated by the Company. For more information please contact your Advertising Sales Executive. Zips 60016* 60022* 60025 60026 60029 60053 60056* 60062 60068* 60076 60077 60082 60091 60093 60201 60202 Glenview Evanston – Sys Code 1283 60203 60208 60712 60714* Communities Covered Glenview Golf Evanston Lincolnwood Maine Township Morton Grove New Trier Township Niles Northbrook Northfield Skokie Unic. Des Plaines Unic. Mt. Prospect Unic. Northbrook Wilmette Chicago DMA statistics shown in red. Population Zone DMA Race/Ethnicity Zone DMA % Female 52.3%51.1%% Asian 16.6%5.6% % Male 47.7%48.9%% Black/African American 6.3%17.3% Median Age % Hispanic/Latino 7.1%20.5% Total Population Median Age 43 36 % White 71.8%65.5% Age Distribution % Other Race 5.3%11.5% % Age 18-34 19.8%23.7%Household Income % Age 18-49 38.5%44.6%$250K+8.1%3.7% % Age 25-49 29.2%35.2%$150K-$250K 12.7%7.7% % Age 25-54 36.9%42.5%$75K-$150K 31.9%30.1% % Age 35+59.0%51.6%$50K-$75K 16.2%18.5% % Age 50+40.3%30.8%$25K-$50K 17.5%20.9% Highest Educational Attainment Under $25K 13.6%19.2% High School Graduate 14.5%25.5%Home Ownership Some College 16.4%20.6%% Owner-Occupied 74.0%65.9% College Graduate or More 60.7%40.3%% Renter-Occupied 26.0%34.1% Chicago’s immediate North Shore Copyright 2012 Comcast Spotlight. Source: Alteryx by SpotKnowledge. CableTrack as of 10/5/12. *Indicates enFre zip code is not covered by zone. DISCLOSURES: The number of subscribing homes receiving advertisements on any cable network is an estimate and may vary by geographic areas and other factors. Any statement of (1) the number of subscribing homes receiving an advertisement and (2) audience estimates are based either on the NCC methodology which utilizes either Nielsen carriage & insertion Universe Estimates or adjusts internal carriage/insertion sub counts by the Nielsen full footprint Interconnect Universe Estimate. Zone estimates are generated by using Nielsen Interconnect Universe Estimates, adjusted on a pro rata basis by internal subscriber counts by zone. Nielsen Universe Estimates are derived: in Telephone Frame set-meter and diary-only markets, from a rolling average of the prior four major sweep periods of diary sample; in LPM and Area Probability set-meter markets, from a rolling average of the prior four periods of meter sample, when available. These 4 periods each consist of 4 weeks of meter sample that lie prior to the measurement cycles of February, May, July and November. Estimates may contain impressions outside the home DMA. [See also Nielsen ViP Report]. The number of homes capable of accessing VOD and interactive TV advertising content is an estimate and may vary by the number of homes actually subscribing to digital cable service and other factors. Current Nielsen audience reporting methodology does not provide the ability to adjust audience estimates for HD simulcast programming for non-insertion. The company may not have the capability to insert on HD simulcast networks or to enable interactive overlays on HD simulcast networks. Audience estimates for HD programming have not been adjusted for non-insertion. The information provided will be periodically updated by the Company. For more information please contact your Advertising Sales Executive. Zips 60016* 60022* 60025 60026 60029 60053 60056* 60062 60068* 60076 60077 60082 60091 60093 60201 60202 Glenview Evanston – Sys Code 1283 60203 60208 60712 60714* Communities Covered Glenview Golf Evanston Lincolnwood Maine Township Morton Grove New Trier Township Niles Northbrook Northfield Skokie Unic. Des Plaines Unic. Mt. Prospect Unic. Northbrook Wilmette Chicago DMA statistics shown in red. Population Zone DMA Race/Ethnicity Zone DMA % Female 52.3%51.1%% Asian 16.6%5.6% % Male 47.7%48.9%% Black/African American 6.3%17.3% Median Age % Hispanic/Latino 7.1%20.5% Total Population Median Age 43 36 % White 71.8%65.5% Age Distribution % Other Race 5.3%11.5% % Age 18-34 19.8%23.7%Household Income % Age 18-49 38.5%44.6%$250K+8.1%3.7% % Age 25-49 29.2%35.2%$150K-$250K 12.7%7.7% % Age 25-54 36.9%42.5%$75K-$150K 31.9%30.1% % Age 35+59.0%51.6%$50K-$75K 16.2%18.5% % Age 50+40.3%30.8%$25K-$50K 17.5%20.9% Highest Educational Attainment Under $25K 13.6%19.2% High School Graduate 14.5%25.5%Home Ownership Some College 16.4%20.6%% Owner-Occupied 74.0%65.9% College Graduate or More 60.7%40.3%% Renter-Occupied 26.0%34.1% 782 of 820 Chicago’s Northwest Side 783 of 820 Chicago’s North Side 784 of 820 Sum of Comparable Vehicles sold in 8 mile radius - 2013 Zip Code (All) Mazda 2 Beetle Clubman Countryman Coupe Fiesta Fit Mini Paceman Roadster Yaris FIAT 60618 77 7 10 7 12 1 10 25 17 1 3 7 1360640 81 7 9 3 10 1 10 22 16 1 2 4 1960657 77 5 8 3 9 1 8 20 9 1 1 3 1560613 74 3 7 2 9 1 7 19 9 1 1 2 1260625 71 3 6 2 8 1 7 18 7 0 1 2 1260660 65 3 5 1 7 1 7 18 7 0 1 2 1660091 47 3 5 1 6 0 7 17 7 0 0 2 360202 55 2 5 1 4 0 7 15 7 0 0 2 060626 45 2 5 1 4 0 6 15 5 0 0 1 760641 40 2 5 1 4 0 6 14 5 0 0 1 560025 39 1 5 1 3 0 6 12 3 0 0 1 560645 37 1 4 1 3 0 6 8 3 0 0 1 560201 41 1 4 1 3 0 6 8 2 0 0 1 10 60630 35 1 3 1 3 0 5 8 2 0 0 1 760093 29 1 3 1 3 0 5 7 2 0 0 1 260053 24 0 2 1 3 0 4 7 2 0 0 1 160659 24 0 2 0 2 0 4 6 2 0 0 1 260714 24 0 2 0 2 0 4 6 1 0 0 1 360077 19 0 2 0 1 0 3 4 1 0 0 0 160631 19 0 1 0 1 0 3 3 1 0 0 0 260076 12 0 1 0 1 0 2 2 1 0 0 0 160646 15 0 1 0 1 0 1 1 1 0 0 0 060712 11 0 0 0 1 0 0 1 1 0 0 0 160203 7 0 0 0 1 0 0 1 1 0 0 0 060043 4 0 0 0 1 0 0 0 1 0 0 0 0Total 972 42 95 28 102 6 124 257 113 4 9 34 158785 of 820 >stop! www.nissanevanston.com new home of evanstonan autobarn dealership By Rory Jurnecka Last July, we r e p o r t e d t h a t t h e n e x t - g e n e r a t i o n V o l k s w a g e n Touareg would l i k e l y b e c o m e a m o r e e f f i c i e n t v e h i c l e , w i t h i m - proved powertra i n s , a l i g h t e r c u r b w e i g h t , a n d t h i r d - r o w s e a t i n g . We’ve just gotten o u r f i r s t g l i m p s e o f t h e 2 0 1 1 T o u a r e g , a n d w h i l e it remains a five - s e a t S U V , t h e a l l - n e w v e r s i o n i s b o t h l i g h t e r a n d more fuel-efficie n t t h a n i t s p r e d e c e s s o r . T h e c h a n g e s s t a r t w i t h t h e Touareg’s dimens i o n s . W h i l e t h e S U V ’ s w i d t h r e m a i n s i d e n t i c a l to the current m o d e l , t h e 2 0 1 1 v e r s i o n g a i n s j u s t o v e r 1 . 5 - i n c h e s both in length a n d w h e e l b a s e , w h i l e b e i n g 0 . 7 5 - i n c h e s s h o r t e r i n height. Still, Volk s w a g e n w a s a b l e t o r e d u c e w e i g h t b y m o r e t h a n 400 pounds in t h e b a s e m o d e l , w h i l e i m p r o v i n g t o r s i o n a l r i g i d - ity by five perc e n t a n d l o w e r i n g t h e c o e f f i c i e n t o f d r a g c o u r t e s y of reduced heigh t a n d r e d u c e d f r o n t a l a r e a , m a d e p o s s i b l e w i t h the grafting of t h e c u r r e n t V o l k s w a g e n f a c e , f i r s t s e e n i n t h e M k V I Golf, to the front o f t h e v e h i c l e . While specific U . S . - s p e c p o w e r t r a i n s h a v e n o t y e t b e e n c o n - firmed, Europea n c u s t o m e r s w i l l h a v e t h e o p t i o n o f t h r e e e n g i n e s , each paired to Vo l k s w a g e n ’ s n e w e i g h t - s p e e d a u t o m a t i c t r a n s m i s - sion -- a first in c l a s s , V W r e p o r t s . T h e b i g n e w s i s t h e 3 . 3 - l i t e r V - 6 hybrid setup, ut i l i z i n g t h e 3 3 3 - h o r s e p o w e r t w i n - s u p e r c h a r g e d V-6 found in Aud i ’ s S 4 . T h e T o u a r e g u t i l i z e s t h e s a m e h y b r i d p o w - ertrain that will b e f o u n d o n t h e P o r s c h e C a y e n n e H y b r i d , a n d this version will c e r t a i n l y f i n d i t s w a y S t a t e s i d e . M e a n w h i l e , t h e familiar 3.0-liter V - 6 T D I e n g i n e r e m a i n s i n t h e l i n e u p , p r o d u c i n g 238 horsepower i n E u r o p e a n g u i s e , a l o n g w i t h 4 0 5 p o u n d - f e e t o f torque. The euro - e x c l u s i v e 4 . 2 - l i t e r V - 8 T D I e n g i n e a l s o m a k e s a return, produci n g 3 3 5 h o r s e p o w e r a n d a s t a g g e r i n g 5 9 0 p o u n d - feet of torque. Two versions of a l l - w h e e l d r i v e a r e b e i n g o f f e r e d o n t h e 2 0 1 1 Touareg -- the b a s e - l e v e l 4 M o t i o n s y s t e m w i t h a T o r s e n l i m i t e d - slip differential a n d a n o f f - r o a d d r i v i n g m o d e t h a t r e c a l i b r a t e s v a r - ious stability con t r o l s f o r o f f - r o a d d u t y . 4 M o t i o n a l l o w s f o r c l i m b - ing ability up to 3 1 - d e g r e e s . O p t i o n a l w i t h t h e V - 6 T D I e n g i n e i s a “Terrain Tech P a c k e t ” t h a t e s c h e w s t h e T o r s e n u n i t f o r a m o r e rugged transfer c a s e s p e c i f i c a l l y d e s i g n e d w i t h o f f - r o a d d r i v i n g i n mind. It offers up t o 1 0 0 p e r c e n t l o c k i n g a b i l i t y a n d f e a t u r e s r e d u c - tion gearing, alo n g w i t h c e n t e r a n d r e a r d i f f e r e n t i a l s t o a l l o w for up to a 45- degree climbing ability. A five- position rotary switch provides c o n t r o l o v e r varying degrees o f t e r r a i n - - f r o m o n - r o a d driving to the rou g h e s t o f o f f - r o a d t r a i l s . In addition to b e i n g m o r e c a p a b l e , t h e 2 0 1 1 T o u a r e g i s a l s o more comfortable . W h i l e t h i r d - r o w s e a t i n g r e m a i n s a b s e n t i n t h e Touareg, there i s m o r e r o o m f o r s e c o n d - r o w p a s s e n g e r s , m a d e possible in part b y t h e s l i g h t l y l o n g e r w h e e l b a s e . T h e r e a r b e n c h now offers grea t e r l o n g i t u d i n a l a d j u s t m e n t , w h i l e t h e b a c k r e s t angle is capable o f b e i n g a d j u s t e d . F o l d t h e r e a r b e n c h f l a t ( e l e c - trical adjustment i s a n o p t i o n ) a n d 5 8 c u b i c - f e e t o f c a r g o r o o m i s available. Up fro n t , a s t a n d a r d r a d i o - C D i n f o t a i n m e n t s y s t e m i s included, displa y e d o n a 6 . 5 - i n c h t o u c h s c r e e n . A number of n e w t e c h f e a t u r e s h a v e b e e n a d d e d t o t h e n e w Touareg, includi n g a n e l e c t r o n i c a l l y - a c t u a t e d p u s h - b u t t o n p a r k - ing brake, stop- s t a r t s y s t e m f o r V - 6 m o d e l s , r e m o t e l y o p e r a t e d electronic tailga t e , a n d n e w “ A r e a V i e w ” p a r k i n g s y s t e m t h a t uses cameras at e a c h o f t h e v e h i c l e ’ s f o u r c o r n e r s t o m o n i t o r s u r - roundings -- si m i l a r t o N i s s a n ’ s A r o u n d V i e w s y s t e m . A d a p t i v e Cruise Control (A C C ) , L a n e A s s i s t , B i - X e n o n h e a d l i g h t s , a d a p t i v e roll compensati o n , a n d D y n a m i c L i g h t A s s i s t ( a n a u t o - d i m m i n g headlight functio n ) a r e a l s o a v a i l a b l e . For the first time , V o l k s w a g e n w i l l a l s o p r o v i d e a p e r s o n a l i z a t i o n option for the ne w T o u a r e g w i t h t h e u n d e r t h e V o l k s w a g e n I n d i - vidual program. O p t i o n a l a d d - o n s i n c l u d e a n u m b e r o f N a p p a leather interior p a c k a g e s i n d i f f e r e n t c o l o r s c h e m e s , a l o n g w i t h a selection of woo d i n s e r t s , a n d u n i q u e 1 9 - i n c h “ G i r o n a ” w h e e l s . It is not determin e d w h e t h e r t h e p r o g r a m w i l l b e o f f e r e d t o E u r o - pean customers o n l y . The 2011 Volksw a g e n T o u a r e g m a k e s i t s d e b u t a t t h e 2 0 1 0 G e n e - va motor show w h e r e w e e x p e c t m o r e U . S . - s p e c i f i c i n f o r m a t i o n to be found. Sta y t u n e d t o M o t o r T r e n d O n l i n e f o r m o r e o n t h e 2011 Touareg, a s w e l l a s t h e f u l l r a n g e o f G e n e v a s h o w d e b u t s . First Look: 2011 Vo l k s w a g e n T o u a r e g Longer, Lighter, Low e r - And Now Available in H y b r i d F l a v o r AS SEEN IN Courtesy of 000.000.0000 www.autobarnvwcs . c o m By David Zenl e a If you thought o u r V o l k s w a g e n G T I ’ s s t a t u s a s A u t o m o b i l e o f the Year woul d b u y i t e v e n a m o n t h ’ s g r a c e p e r i o d f r o m o u r nitpicking edit o r s , y o u w e r e g r a v e l y m i s t a k e n . The first subj e c t o f s c r u t i n y w a s t h e r a d i o i n t e r f a c e , w h i c h i n - cludes a touch s c r e e n b u t n o t a n a c t u a l n a v i g a t i o n s y s t e m . Some apprecia t e t h e s c r e e n a s a h i g h - c l a s s t o u c h i n w h a t i s a l - ready an extre m e l y u p s c a l e c a b i n , b u t o t h e r s h a v e q u e s t i o n e d its functionalit y . “ F r o m a h u m a n i n t e r f a c e p e r s p e c t i v e , I d o n ’ t see much val u e i n a t o u c h s c r e e n t o r e p l a c e e a s i e r - t o - f i n d physical butt o n s f o r p r e s e t s , m e n u s , o r t o c h a n g e s t a t i o n s , ” griped associ a t e e d i t o r E r i c T i n g w a l l . There was als o a b i t o f a d u s t u p r e g a r d i n g t h e r e a r h a t c h . When this hu m b l e w r i t e r t r i e d t o u s e i t t o h a u l s o m e t r a s h t o the dumpster ( a t a s k h e c o u l d h a v e v e r y e a s i l y a c c o m p l i s h e d by walking) h e f o u n d t h e r e a r d o o r w o u l d n o t o p e n u n l e s s h e held down o n t h e k e y f o b w h i l e p u l l i n g a t t h e d o o r ’ s e d g e . Other, smarte r e d i t o r s s o o n f i g u r e d o u t t h a t t h e V o l k s w a g e n emblem flips o p e n a n d o p e r a t e s a s a h a n d l e . A more funda m e n t a l i s s u e i s t h e G T I ’ s o c c a s i o n a l l y c h o p p y ride. “On a hi g h w a y r u n d o w n t o C o l u m b u s , O h i o , t h e r e a r o f the GTI work e d i t s e l f i n t o a t i r e s o m e o s c i l l a t i o n o v e r t h e e x - pansion bum p s , ” T i n g w a l l r e p o r t e d . I t ’ s w o r t h n o t i n g t h a t o u r car is equipp e d w i t h o p t i o n a l n i n e t e e n - i n c h “ D e t r o i t ” w h e e l s , and is currentl y w e a r i n g B r i d g e s t o n e B l i z z a k w i n t e r t i r e s . W e hope that the G T I w i l l s e t t l e d o w n a s t h e r o a d s t h a w . Notwithstandi n g t h e s e r e l a t i v e l y m i n o r g r i p e s , t h e G T I h a s in fact been a p l e a s u r e i n i t s f i r s t w e e k s h e r e . T h e t r a d i t i o n a l plaid cloth se a t s h a v e c h a r m e d e v e r y o n e w h o h a s s a t i n t h e m , and several d r i v e r s h a v e p r a i s e d t h e s m o o t h m a n u a l g e a r b o x . We’re also still a m a z e d w i t h t h e n e w G T I ’ s l e v e l o f r e f i n e m e n t . Writes road tes t c o o r d i n a t o r M i c h a e l O f i a r a : “ T h e c a r i s a m a z - ing; so much m o r e r e f i n e d t h a n m y w i f e ’ s M a r k 5 G T I . I t ’ s going to be a f u n y e a r . ” E v e n a n i t p i c k e r w o u l d h a v e t o a g r e e with that senti m e n t . 2010 Volkswa g e n G T I Overview Body Style: 3- d o o r h a t c h -back Accommodat i o n : 5-passenger Construc-tion: Unitized c o n s t r u c -tion, bolt-on fr o n t f e n d -ers Powertrain Engine: Turbo c h a r g e d i n - l i n e 4 - c y l i n d e r i n t e r - cooled with d i r e c t i n j e c t i o n Displacement : 2 . 0 l i t e r s Power: 200 hp @ 51 0 0 - 6 0 0 0 r p m Torque: 207 l b - f t @ 1 8 0 0 - 5 0 0 0 rpm Transmission: 6 - s p e e d m a n u a l Drive: Front- w h e e l Fuel economy: 21/ 3 1 / 2 5 m p g ( c i t y / h w y / c o m b i n e d ) Chassis Steering: Rac k - a n d - p i n i o n , e l e c t r o - m e c h a n i c a l p o w e r s t e e r - ing Turns lock-to- l o c k : 3 . 0 Turning Circle: 3 5 . 8 f t Suspension, Front: MacPhe r s o n s t r u t w i t h l o w e r w i s h b o n e s Suspension, Rear: Four-link w i t h s e p a r a t e s p r i n g / s h o c k a b s o r b e r a r r a n g e - ment Brakes F/R: Po w e r - a s s i s t e d v e n t i l a t e d d i s c ; A B S Wheels: 18 x 7.5-inch a l l o y Tires: Contine n t a l C o n t a c t S p o r t 2 Tire Size: 225/40R18 Winter Tires: B r i d g e s t o n e B l i z z a k L M - 2 2 Tire Size: 215/45R18 Measurements Headroom F/R : 3 9 . 3 / 3 8 . 5 i n ? Legroom F/R: 4 1 . 2 / 3 5 . 5 in Shoulder Ro o m F / R : 5 4 . 7 / 5 4 . 6 i n Wheelbase: 1 0 1 . 5 in Track F/R: 60. 4 / 5 9 . 7 i n L x W x H: 1 6 5 . 8 x 7 0 . 0 x 5 7 . 8 in Cargo Capacit y : 4 2 . 4 / 5 4 . 8 c u f t ( r e a r / w i t h s e a t s f o l d - ed) Weight: 3034 l b Weight Dist. F / R : x x / x x % Fuel Capacity : 14.5 gal Est. Range: 3 6 3 m i l e s Fuel Grade: 9 3 o c t a n e Standard Equi p m e n t 2.0L turbochar g e d 4 - c y l i n d e r e n g i n e 6-speed manua l t r a n s m i s - sion Electronic stab i l i z e r p r o g r a m ( E S P ) Anti-slip regul a t i o n (ASR) Cross differen t i a l s y s t e m ( X D S ) Electronic diff e r e n t i a l lock (EDL) Electronic br a k e f o r c e d i s t r i b u t i o n ( E B D ) Anti- lock brake s y s t e m ( A B S ) Cruise contro l Leather-wrapp e d multifunction s t e e r i n g w h e e l Touchscreen A M / F M r a d i o w i t h in-dash 6 CD c h a n g e r iPod adapter Sirius satellite r a d i o 2010 Volkswagen G T I - Four Seasons Upd a t e - J a n u a r y 2 0 1 0 AS SEEN IN Courtesy of 000.000.0000 www.autobarnvw c s . c o m Our Marketing Program • Maintaining a balance between the Manufacturer’s Brand and The Autobarn Ltd. brand. • A multi-tier Internet Program using Search Engine Optimization, Pay-Per-Click and Geo-targeted messaging. • With 3 brands and 4 dealerships our on-line presence penetrates many different customer demographic types widening our potential customer base. • An established radio voice that over the past 20 years has developed into a brand staple. • 5th Best Known Dealership Name in the Chicagoland area (2008) • With the existing network and variety of our dealerships we already have an established relationship with your potential customer. autobarn testdrive 786 of 820 Involvement in the Community The Autobarn has been part of the Evanston Community for 21 years. We would like to believe that over those years we have established ourselves as reasonably well-respected “fellow citizen” in the community. In the past we have helped Turin Bicycles with the annual Evanston Grand Prix Bike Race. Through our sponsorship we helped financially, with manpower for the entire event and by supplying the pace cars for all the races. Four or five years ago we donated a new Mazda Tribute to Evanston Police Department; this vehicle can still be seen doing Crossing Guard Duty at ETHS to this day. We sit on the Automotive Advisory Committee at ETHS and have recently made a commitment to establish an Intern program with Evanston Township High School which will see two Evanston students working with us each summer and one or more ETHS Graduates being part of our ‘Hire & Train’ Program for ETHS Graduates not opting for college. We have also been the main sponsor for YEA Day (Young Evanston Artists), helping financially as well as donating our manpower and meeting space for whatever they request. This relationship has been steady for over five years and this year helped earn us the Evanston Arts Committee 2012 Arts and Business Leadership Award. Recently we donated a 2013 CX5 to the 311 Center to use as a roving billboard. For the next year this vehicle will be driven around the Evanston area, participating in local events to help develop awareness of this very important service. We were recently the title sponsor for Lincoln Elementary School’s annual fund raiser at Dawes House, and look forward to more involvement with this great (- and tastefully renovated!) local elementary school. Richard Kirkpatrick, our General Manager, can be found at Evanston’s Farmers Market most Saturday mornings around 7 am with one of our green vehicles - answering questions from local residents about environmentally conscious vehicles. 787 of 820 richard fisher automotive training department We sponsor the Automotive Training Department at Evanston Township High School. We hire four (paid) interns each summer from The Autobarn/ ETHS Automotive Training Department. We hire two graduates of ETHS as full-time Trainee Employees each year. We provide 50 branded shop coats each year and $2500 in tools and equipment. 788 of 820 EVANSTON’S CAR DEALERSHIP. Family owned and operated for 21 years. Grateful to be part of a vibrant, creative and diverse community. This year we are proud to have supported & participated in the following community organizations and events. • 311 Courtesy Car Sponsor • YEA! Young Evanston Artists • Backstage Evanston • CommUNITY Picnic • Evanston Chamber of Commerce • Evanston Farmers Market • Evanston Green Living Festival • Evanston MashUp • Lincoln Elementary School • Northwestern University Wildcats 789 of 820 The Autobarn Evanston Urban Campus The Autobarn Evanston Urban Campus is six square blocks almost entirely devoted to new car dealerships and stands alone as the only auto dealer in the township. We have 6 acres and 3 new car dealerships within the Campus and we are in the process of reworking our existing campus which will leave us with an open 10,000 square foot sales showroom. 790 of 820 Evanston - the Urban Campus • The Autobarn Volkswagen Opened as the Autobarn Volkswagen in July 1992 Volkswagen Marketplace construction done in 2002/03 Exclusive Volkswagen dealership since 2003 The #1 selling New and CPO Volkswagen dealership in Chicago for 2012 The #1 selling New and CPO Volkswagen dealership in Chicago for Q1-Q3 in 2013 Note: We have two of the seventeen Chicagoland VW stores; they accounted for 27% of the new Volkswagens registered in Chicagoland in 2013. We accounted for 76% of the CPO Volkswagens registered in Chicagoland in 2013. 791 of 820 Evanston - the Urban Campus • The Autobarn Mazda Purchased franchise 2000 Construction completed 2008 The #1 Selling New and Certified Previously Owned (CPO) Mazda dealership in Chicagoland for 2010, 2011, 2012 and 2013 • The Autobarn Nissan Property and franchise purchased 2005 Major NREDI remodeling completed 2010 Pre-Owned sales facility completed 2013 New vehicles sales +26% 2012-2013 Pre-Owned sales +57% 2012-2013 The #1 selling Nissan LEAF dealership in the Chicago land area 792 of 820 The Autobarn Evanston Urban Campus - A Free-Standing Dealership The Autobarn Evanston Urban Campus is six square blocks almost entirely devoted to new car dealerships and stands alone as the only auto dealer in the township. We have 6 acres and 3 new car dealerships within the Campus and we are in the process of reworking our existing campus which will leave us with an open 10,000 square foot facility. This facility can easily be retrofitted with your corporate showroom design and be developed into a flagship FIAT dealership. At this time the property consists of: • 25 car showroom with 75 car outdoor display • Onsite parts & service department immediately across the street • State of the art customer lounge, business center and boutique 793 of 820 Existing Building The existing building is a one-story brick building with a two story partial section on the west of a total of approximately 121,000 square feet. The building previously housed office and light manufacturing and is currently vacant. The total site area is approximately 270 thousand square feet, approximately 100,000 of which is building coverage. Ninety degree parking is located on the south along the length of the building with the exception of the loading dock at the west end. The majority of the parking lot to the west of the building is asphalt and in need of repaving. A landscaped area faces Hartrey Avenue to the east. Site Improvements Site improvements will include resurfacing of the parking lots, installation of security fencing and automatic gates and installation of new security lighting as well as building exterior lighting for accents and security. Some of the existing catch basins will require rebuilding of the rims. Some entry sidewalk paving replacement is anticipated along with customer entrance improvements and code required accessibility provisions. The main parking area will be for storage to accommodate approximately 500 new cars. This area will include landscaped islands as well as a landscaped perimeter, providing partial visual screening from the street. New high pole mounted LED fixtures will provide efficient security lighting and will employ cutoffs as necessary to prevent off-site light bleeding and glare. Existing landscaped areas near the entry and facing the residential area to the East will be upgraded along with the planting areas at the parking area along the south elevation of the building. Expansion: 222 Hartrey Avenue 794 of 820 LLLLLLLLLLLLLLLLLLLL222 Hartrey Avenuethe Autobarn Evanston2013sohl.architect, llcExpansion: 222 Hartrey Avenue795 of 820 Core and Service Spaces The existing main mechanical room is the location of existing incoming services and will be utilized for new mechanical and electrical equipment and/or existing equipment that will be reused. The existing building is fully sprinklered and this system will only be altered as required for head relocations. All services throughout the building, which are not to be reused, are to be abandoned and removed. The existing stairs to the second floor are in good condition and anticipated to require only cleaning and painting. The existing elevator to the second floor and mezzanine is outdated and will be replaced with a new 4000 lb. holeless hydraulic for moving supplies between the ground floor and the mezzanine and for general personnel access. The dock currently has two 50 foot bays to accommodate long trucks. As the automotive dealer use does not utilize the type of delivery and shipping needs of the industrial uses anticipated for this existing building and the underlying zoning, The Autobarn will be proposing to re-use this loading dock area as the Entrance and Write-up area to the Collision Repair center. COLLISION REPAIR CENTER The western most section of the ground floor, approximately 20,000 sf, will be devoted to the establishment of The Autobarn Evanston Collision Repair Center. This will be a fully equipped center with state-of-the-art equipment throughout, and will be Audi and Volkswagen Certified. This is a recent development on our part; we previously had felt it more likely that we would lease this space to an independent Body Shop. We will now make every effort to establish this new business for our customer base and Evanston residents - remaining the creation of approximately 15 new Evanston jobs. Details on the equipment required and the exact layout of the space will follow; Collision Repair Center layout is usually handled by firms specializing in this area. Expansion: 222 Hartrey Avenue 796 of 820 VEHICLE STORAGE & DISPLAY: INTERIOR AND EXTERIOR Interior Parking Approximately 70% (85,000 SF) of the building will be devoted to pre-owned car storage. 65,000 SF on the first floor will house approximately 240 cars and an additional 75 cars will be housed on the 19,000 SF second floor. The new two-way ramp to the second floor will be constructed on the west end of the building for access to this level. Ceilings will be open existing construction with all new lighting. It is anticipated that the addition of skylights coupled with day lighting controls in accordance with the IECC will provide efficient and effective lighting. Floors will be elastomeric traffic topping or sealed concrete. Exterior Parking The main parking area will be for storage to accommodate approximately 500 new cars. This area will include landscaped islands as well as a landscaped perimeter, providing partial visual screening from the streets. CONSOLIDATION OF DETAILING DEPARTMENT Approximately 9,600 SF will be devoted to consolidation of the Autobarn automotive repair, detailing and mechanical inspections. These spaces will be located in the south-center section of the ground floor and will include: • Ten Detail bays • Six paintless dent repair bays • Twelve Mechanical bays Generally these will have similar finishes to the vehicular storage areas, but will incorporate structural foundations as required for lifts; power, water, air and ventilation requirements for the specific program services, and task appropriate lighting. Parts and equipment storage for the repair and detailing will be accommodated on the 6000 SF mezzanine level space above this area. Servicing both the vehicle storage and the repair and detailing operations will be an in-house car wash, operated with reclaimed rainwater. PHOTO STUDIO Included with the repair and detailing area will be a photo shoot facility. This high 1500 sf space will be sparse and flexible with specialty lighting for high quality photography sessions. Expansion: 222 Hartrey Avenue 797 of 820 The Autobarn Evanston Urban Campus The Autobarn Evanston Urban Campus is six square blocks almost entirely devoted to new car dealerships and stands alone as the only auto dealer in the township. 1015 Chicago Avenue Evanston, IL. 60202 798 of 820 For City Council meeting of August 11, 2014 Item O4 Resolution 61-R-12: Loan to Davis Transportation For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Paul Zalmezak, Senior Economic Development Coordinator Subject: Resolution 61-R-12, Davis Transportation Financial Assistance Date: July 23, 2014 Recommended Action: The Economic Development Committee recommends City Council authorize the City Manager to execute a loan agreement with Davis Transportation to cover several immediate capital and operating expenses totaling $140,000. Funding Source: Staff recommends funding the $140,000 loan request from the Economic Development Business Attraction and Expansion Account (#5300.62660). The account balance is $178,899. Summary: Davis Transportation describes itself as a Luxury Mini-Coach, Van and Limo Charter Service based in Evanston since its founding in 1995. Davis Transportation owns and operates a fleet of vehicles designed for passenger transportation and logistics/courier solutions. Their clients include major corporations, universities, municipalities, and individuals. Jared Davis co-owns the business with his mother, Yvonne. Jared, who serves as managing member, has been involved with the company since its inception in 1995 (1998 was the year of incorporating the LLC). While holding member status, Mr. Davis began driving for the company and performing manual labor tasks. The urgent nature of the funding request is the result of Davis Transportation being asked to take part in an immediate bid process, with local business partners which would reportedly result in $200,000 in gross revenues (on these contracts), over the next 2-3 years. Mr. Davis has reported that traditional lenders / investors are requesting “contract in hand” before they would feel comfortable contributing funds and therefore is seeking city assistance. Mr. Davis is requesting a capital infusion of $140,000 from the City of Evanston to cover several immediate capital and operating expenses in order to submit a bid on these contracts. Memorandum 799 of 820 The proposed use of funds is summarized in the sources and uses table that follows: Davis Transportation Sources and Uses Sources City of Evanston $140,000 Davis Transportation $112,859 Total $252,859 Uses New vehicle lease (city portion) $115,000 New vehicle lease (Davis portion) $112,859 Existing vehicle upgrades $12,000 Hiring practices and compliance for drivers $1,000 Federal, state and local operating compliance $7,000 New administrative hires $1,000 New technology and office efficiency tools $4,000 Total $252,859 Staff recommends the following loan terms: Term/Item Proposed Length of Loan Coterminous with vehicle Lease Term or 5 years, whichever is less. Interest Rate 6% Collateral Personal Guarantee Total Loan Amount $140,000 (55% of total project cost) Applicant Participation $112,859 (45% of total project costs) Public Benefits See terms summarized in following section Public Benefits While Davis Transportation does not fit the profile of the industries identified for attraction or retention/expansion in the adopted Economic Development Work Plan, it is a locally founded company seeking to expand and create approximately seven new jobs. Staff recommends that Davis Transportation commits to the following public benefits: 1. The seven new hires will be Evanston residents. 2. First priority employment opportunities for Evanston residents who have successfully completed the CDL and Certification Training program provided in partnership between the City of Evanston and Oakton Community College. 3. Davis Transportation’s current fleet and expanded fleet of vehicles will be registered in the City of Evanston. 800 of 820 Legislative History: On July 9, 2014, the Economic Development Committee recommended City Council consideration of the loan and directed staff to continue to pursue partnerships with banks and Cook County economic development staff. On July 10, 2014, staff received notice from the U.S. Department of Housing and Urban Development (HUD) that a formal complaint was filed by Mr. Davis in a letter to Congresswoman Jan Schakowsky, dated July 1, 2014, regarding what Mr. Davis described as a “potential delay” in securing a loan sourced from a unique CDBG funding partnership between the City and Cook County economic development staff. It is staff’s understanding the economic development staff at Cook County received similar notice. Cook County has subsequently declined to proceed with the funding partnership. Attachments: Resolution 61-R-12 Davis Transportation LLC Business Plan and Request Staff Memo to Economic Development Committee 801 of 820 8/6/2014 61-R-14 A RESOLUTION Authorizing the City Manager to Further Negotiate and Execute a Loan Agreement with Davis Transportation, LLC to Fund the Leasing of Commercial Vehicles NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Pursuant to the Agreement attached hereto as Exhibit A and incorporated herein by reference, the City Manager is hereby authorized to execute a loan not to exceed one hundred forty thousand dollars ($140,000.00) (the “Loan”) from the Economic Development Business Attraction and Expansion Fund by and between the City and Davis Transportation, LLC, an Illinois limited liability company which shall be outlined in more fully in a promissory note and secured by a personal guarantee issued by Jared Davis for the full amount of the Loan. SECTION 2: Interest on the Loan will be charged on unpaid principal until the full amount of principal has been paid at a yearly rate of six percent (6.0%) payable over a five (5) year (60 months) or coterminous with the vehicle lease terms, whichever is less. SECTION 3: The following public benefits will be incorporated into the Loan agreement and made conditions to the full satisfaction of the Loan between the parties: (a) Davis Transportation will create at least seven (7) new jobs and hire Evanston residents for said positions by the end of the Loan term; (b) first priority employment opportunities for Evanston residents who have successfully completed the Commercial Drivers License (CDL) and Certification Training program provided in 802 of 820 61-R-14 ~ 2 ~ partnership between the City of Evanston and Oakton Community College; (c) Davis Transportation current and expanded fleet of vehicles will be registered with the Secretary of State in the City of Evanston. SECTION 4: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Loan and to execute loan documents which are in keeping with this Resolution 61-R-14 as he may determine to be in the best interests of the City. SECTION 5: This resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 803 of 820 804 of 820 805 of 820 806 of 820 807 of 820 808 of 820 809 of 820 810 of 820 811 of 820 812 of 820 813 of 820 814 of 820 815 of 820 816 of 820 To: Chair and Members of the Economic Development Committee From: Paul Zalmezak, Senior Economic Development Coordinator Subject: Discussion - Davis Transportation Request for Financial Assistance Date: July 2, 2014 Summary Davis Transportation is a family owned company with an LLC partnership status operating in Evanston since its founding in 1995. Jared Davis co-owns the business with him mother, Yvonne. Jared, who serves as managing member, has been involved with the company since its inception in 1995 (1998 was the year of incorporating the LLC). While holding member status, Jared began driving for the company and performing manual labor tasks. Jared reports he has worked his way to the managing member post by learning the business from the ground up. Davis Transportation has been asked to take part in an immediate bid process, with local business partners which would reportedly result in $200,000 in gross revenues (on these contracts alone), over the next 2-3 years. Mr. Davis is requesting a capital infusion of $140,000 to cover several immediate capital and operating expenses in order to submit a bid on these contracts. The proposed use of funds is summarized as follows: New vehicle purchases $115,000 Existing vehicle upgrades $ 12,000 Hiring practices and compliance for drivers $ 1,000 Federal, state and local operating compliance $ 7,000 New administrative hires $ 1,000 New technology and office efficiency tools $ 4,000 Total $140,000 Mr. Davis has reported that traditional lenders / investors are requesting “contract in hand” before they would feel comfortable contributing funds. Memorandum 817 of 820 Economic Development Plan While Davis Transportation does not fit the profile of the industries identified for attraction or expansion in the adopted Economic Development Work Plan, it is a locally founded company seeking to expand and create approximately seven new jobs. Potential Funding Source A project of this scope may be eligible for funding through the Community Development Block Grant’s Economic Development Fund. In addition, The Cook County Bureau of Economic Development has agreed to consider a funding partnership with the City of Evanston through its BUILT in Cook loan program. BUILT is an acronym for Broadening Urban Investment to Leverage Transportation. In addition to Cook County Bureau of Economic Development, staff is determining private bank interest in participating in a loan. Potential Deal Terms If the Economic Development Committee recommends staff proceed with further negotiations, staff will pursue a market interest rate and a relatively short term. Community Development Block Grant (CDBG) funding standards require that at least one full time equivalent employee (FTE) be hired for every $35,000 in CDBG assistance. In this case, Davis Transportation would be required to fill at least four positions with low-or moderate income (LMI) individuals. Next Steps Finalize partnership opportunities with Cook County and potentially private bank. Attachments Davis Transportation Request 818 of 820 Davis Transportation LLC Evanston, Illinois Ph. 847-328-8510 e. davistrans99@earthlink.net f. 847-328-8540 This is a formal request to the City of Evanston to aid in the expansion of Davis Transportation LLC. Davis Transportation is a local, family owned charter bus, van and limo company. In over eighteen (18) years we have advertised by word of mouth 99% of the time. Our long-term history in Evanston has placed us in an extraordinary position to begin our next expansion. We are seeking assistance from the City of Evanston in keeping with their Economic development model, as described by the Evanston Edge website and the mayor’s recent State of the City address. Davis Transportation (DT) has been asked to take part in an immediate bid process, with local business partners (with who we have existing relationships), which will see our company gross over $200,000 /year (on these contracts alone), over the next 2-3 years if we are awarded these contracts. We are in need of a capital infusion to cover several immediate operating expenses in order to submit a bid on these contracts. To facilitate this expansion and allow us to aggressively pursue the opportunities being presented to us, DT will need to purchase new vehicles to add to our fleet. DT will also need to make necessary improvements to the vehicles in our existing fleet. The improvements include safety and comfort developments that will support DT’s decided advantage over our competitors. The capital infusion of $140,000.00 that DT is seeking will have several uses that are essential to expansion of this nature; New vehicle purchases $115,000.00 Existing vehicle upgrades $ 12,000.00 Hiring practices and compliance for drivers $ 1,000.00 Federal, state and local operating compliance $ 7,000.00 New administrative hires $ 1,000.00 New technology and office efficiency tools $ 4,000.00 819 of 820 Why traditional funding has not been available to us We have been told that traditional funding such as lines of credit, investment group funding or angel investors want to see our company with a “contract in hand”, to be able to determine the ROI, before they feel comfortable investing capital in our company. That line of thinking is understandable to a certain extent. When you take the time to understand our company’s unique circumstances, you see that we are in no position to bid on a contract in good faith, without the necessary resources available to service that contract. Facing the issues of aging equipment, rising expenses, a dwindling part time workforce and the means to only serve the existing, repeat client requests is a daunting task for a small business like ours, when trying to create growth. Our impeccable customer service has opened many doors for us to begin servicing many new contracts. However, the lack of consistent, positive cash flow severely hinders our ability, to aggressively pursue these lucrative opportunities presented to us, by existing and prospective clients. How will Evanston benefit? By the end of the summer of 2014, DT projects the hiring of 7-8 full and part time employees. These employees will all be Evanston residents which will be in line with the City’s goals of job creation for Evanston residents by Evanston businesses and their partners. Davis Transportation also will look to build on our strong thirteen (13) year relationship with Northwestern University, by expanding our services to meet the demands of the many different departments requesting our services. We believe this in turn helps the City’s efforts of bridging the gap between Evanston businesses and NU’s corporate relations. The environmental effect for the City can be measured in reduced number of vehicles and increased safety on our already overcrowded streets. Currently when our fleet is operating at capacity, we are capable of removing over 185 cars, trucks and suv’s from our roads, equivalent to an average of 647.5 tons (or 3.5 tons/vehicle) of Carbon Dioxide per day. Ground transportation in a larger, more stable and easier to see vehicle is a favorable choice for many communities, helping to reduce their carbon footprint. This mode of transit also aligns itself with the City’s own long-term Multi-modal Transportation Study in many ways. Lastly, the City stands to yield a profit on the loan repayment by Davis Transportation. 820 of 820