HomeMy WebLinkAbout06.09.14 PacketCITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, June 9, 2014
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm
City Council meeting will convene after conclusion of the P&D meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Tendam
(II) Mayor Public Announcements
(III) City Manager Public Announcements
Bike to Work Week – June 13-20, 2014
Pit Stop – June 19th 7am to 9am at Fountain Square
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item or
topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Special Order of Business: City Financial Policies and Intergovernmental
Personnel Benefit Cooperative (IPBC)
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Holmes
Planning & Development - Alderman Rainey
Human Services - Alderman Burrus
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City Council Agenda June 9, 2014 Page 2 of 7
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) Discussion of City’s Financial Policies
The 2013 Strategic Planning Process encompasses six major goals including
Financial and Debt Policy planning. In November 2013 the City Council
discussed long-range Debt and Capital Planning. Staff is proposing modifications
and additional funds to be guided by policy statements.
For Discussion
(SP2) Intergovernmental Personnel Benefit Cooperative
Staff will present an overview of the IPBC which allows municipal groups to band
together for the purposes of insurance.
For Discussion
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of May 19, 2014
(M2) Approval of Minutes of the Regular City Council Meeting of May 27, 2014
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through May 5-18, 2014 $2,570,632.95
(A2) City of Evanston Bills -- June 10, 2014 $2,184,174.14
Credit Card Bill Activity Ending April 30, 2014 $132,118.43
For Action
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City Council Agenda June 9, 2014 Page 3 of 7
(A3.1) Approval of Washington Street Water Main Lining Contract with Fer-Pal
Construction USA, LLC
Staff recommends that City Council authorize the City Manager to execute a
contract for Water Main Lining – Washington Street (Bid No. 14-34) with Fer-Pal
Construction USA, LCC (1350 Gasket Drive, Elgin, IL) in the amount of
$150,400. Funding is provided from the Water Fund (7330.65515), which has an
allocation of $3,350,000 for water main improvements and therefore this account
will be over budget by $118,478.50, assuming all projects come in as approved.
Staff will monitor the entire Water Fund expense through 2014 to determine if a
budget amendment is needed.
For Action
(A3.2) Approval of the Renewal Service Agreement with OTIS Elevator Corp. for
the Civic and Service Centers, and Maple Avenue and Church Street Self
Parks
Staff recommends City Council authorize the City Manager to execute a renewal
agreement of a sole source service and maintenance agreement with OTIS
Elevator Corporation (949 Oak Creek Drive, Lombard, IL) for the elevators at the
Service and Civic Centers, and Maple Avenue and Church Street parking
garages for a 1-year term at a cost of $69,280.32. Funding will be provided from
various fund sources, a table is provided.
For Action
(A3.3) Approval of 2014 50/50 Sidewalk Replacement Contract with Schroeder &
Schroeder Inc.
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2014 50/50 Sidewalk Replacement Project (Bid 14-30) to
Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL) in the
amount of $352,575. Funding for this work will be from CIP Funds $250,000
(415864.65515) and private funds $122,575.
For Action
(A4) Resolution 41-R-14, Open Space Land Acquisition and Development
(OSLAD) Grant Application
Staff is requesting adoption of Resolution 41-R-14 for an OSLAD grant through
the Illinois Department of Natural Resources (IDNR) for the Lovelace Park
Athletic Field Renovation Project for the maximum grant award of $400,000.
For Action
(A5) Resolution 45-R-14, Prevailing Wage Act Compliance
Staff recommends City Council adoption of Resolution 45-R-14 in order to
comply with the provisions of the Illinois Prevailing Wage Act, 820 ILCS 130/0.01,
et seq. The Act requires that public entities establish prevailing wages in June of
every year for certain laborers, workers, and mechanics. The Act also requires
that contractors and subcontractors pay workers covered under the Act, who are
employed on public works construction projects, a wage no less than the general
prevailing rate of wages in the county where the work is performed.
For Action
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City Council Agenda June 9, 2014 Page 4 of 7
(A6) Ordinance 39-O-14, Allowing the Sale of Beer at Automobile Service
Stations
Local Liquor Commissioner and staff recommend adoption of Ordinance 39-O-
14, “Amending City Code Sections 3-4-1 and 3-4-6 By Creating the New Class O
Liquor License Allowing the Sale of Beer at Automobile Service Stations Which
Have More Than 3000 Feet of Interior Floor Space.”
For Introduction
(A7) Ordinance 76-O-14, Increasing the Number of Class D Liquor Licenses for
DMK Burger Bar & Fish Bar, 815 Noyes Street
Local Liquor Commissioner and staff recommend adoption of Ordinance 76-O-14
amending Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to
increase the number of authorized Class D liquor licenses from fifty (50) to fifty-
one (51) and permit issuance of a Class D license to DMK Burger Bar & Fish Bar
(“Company”), 815 Noyes Street.
For Introduction
(A8) Ordinance 77-O-14, Increasing the Number of Class U Liquor Licenses for
Piccolo Theatre, Inc., 600 Main Street
Local Liquor Commissioner and staff recommend adoption of Ordinance 77-O-14
amending Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to
increase the number of authorized Class U liquor licenses from zero (0) to one
(1) and permit issuance of a Class U license to Piccolo Theatre, Inc.
(“Company”), 600 Main Street.
For Introduction
(A9) Ordinance 73-O-14, Establishing a 3-Way Stop at the Intersection of Wesley
Avenue and Seward Street
Staff recommends City Council adoption of Ordinance 73-O-14 which would
amend Section 10-11-5(C), Schedule V(C) of the City Code to establish a 3-Way
Stop at the intersection of Wesley Avenue and Steward Street. Funding will be
through the General Fund-Traffic Control Supplies (2670.65115), with a budget
of $40,000 for FY 2014.
For Introduction
(A10) Ordinance 64-O-14, Alley Paving Special Assessment No. 1511
Staff recommends City Council adoption of Ordinance 64-O-14 to pave the alley
north of Leonard Place, east of Wesley Avenue. The estimated total cost of
paving is $199,801.36. Funding is provided from the Special Assessment Fund
(6365.65515) in the amount of $99,900.68 and the 2014 approved CIP budget for
alley paving in the amount of $99,900.68. The adjacent property owners are
responsible for half of the project cost through the special assessment process.
This ordinance was introduced at the May 27, 2014 City Council.
For Action
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City Council Agenda June 9, 2014 Page 5 of 7
(A11) Ordinance 60-O-14, Amending the Minority, Women and Evanston Based
Employer (MWEBE), and Local Employment Programs (LEP)
The MWEBE Committee recommends consideration of an amendment to the
MWEBE/LEP revising the penalty section from a $100/per day to a 3.0% of total
project value penalty.
Staff recommends the following alternative: 1) that the penalty be changed to 1%
of the cost of any eligible project through December 31, 2015; 2) that staff be
directed to work with the MWEBE Committee to convene a meeting of local
contractors who have worked on City of Evanston projects to discuss ways to
increase hiring of Evanston residents on contracts subject to LEP; 3) staff be
directed to do additional research on impacts of similar programs in other
jurisdictions; and 4) staff be directed to report back to MWEBE Committee and
City Council to report on impacts of penalty change by October 1, 2015. This
ordinance was held at City Council on April 28, 2014 and May 27, 2014.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Approval of Sidewalk Café for Café Mozart, 600 Davis Street
Staff recommends approval of a first-time application for a sidewalk café (SWC)
permit for Café Mozart, a Type #2 Restaurant located at 600 Davis Street.
For Action
(P2) Resolution 40-R-14, Amendment to the Professional Services Agreement
for the Evanston Main Street Transit-Oriented Development Study and Plan
City staff recommends City Council adoption of Resolution 40-R-14, the second
amendment to the professional services agreement with Parsons Brinkerhoff (30
N LaSalle Street, Suite 4200, Chicago, IL) to extend the contract completion date
from March 31, 2014 to June 30, 2014. There will be no additional cost incurred
by the City for the extension.
For Ac tion
(P3) Adoption of Main Street Transit-Oriented Development Study
The Plan Commission and City staff recommend adoption of the Main Street
Station Transit Oriented Development (TOD) Study. The City partnered with
Regional Transportation Authority (RTA) to conduct a planning and visioning
study focusing on the Main Street Metra and CTA station area enhancements to
increase the connectivity between stations, the Main Street Business District and
surrounding neighborhoods.
For Action
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City Council Agenda June 9, 2014 Page 6 of 7
(P4) Ordinance 72-O-14, Parking Variance for 802 Florence
City staff and SPAARC Committee recommend adoption of Ordinance 72-O-14
granting major zoning relief necessary in order to subdivide a lot with three legal-
nonconforming dwelling units into two lots of record. The Zoning Board of
Appeals recommends denial of the zoning relief because the proposal is
intended to extract additional income from the property, does not provide a public
benefit, and is not the minimum change necessary.
For Introduction
(P5) Ordinance 79-O-14, Granting Major Zoning Relief 910 Hinman Avenue
City staff and the Zoning Board of Appeals (ZBA) recommend denial of
Ordinance 79-O-14 granting major zoning relief for 62.2% building lot coverage
where 45% maximum is allowed, 78% impervious surface coverage where 60%
maximum is allowed, and four open parking spaces that are not within 30’ of the
rear property line for a 4-story, 7-unit multifamily residence at 910 Hinman
Avenue. The ZBA found the proposed zoning relief did meet the Standards for
Variation in its findings for a positive recommendation, but failed to achieve four
concurrent votes in favor of the proposal and therefore recommends denial of the
zoning relief.
For Introduction
(P6) Ordinance 57-O-14 Amending the Zoning Ordinance to Establish the
Definition and Land Use Regulations for Craft-Breweries
The Plan Commission and City staff recommend adoption of Ordinance 57-O-14,
which amends the Zoning Ordinance to establish a definition and land use
regulations for Craft-Breweries. The proposed definition for a Craft-brewery is
aligned with the Class P-1 liquor license for craft-breweries with production
limitation from 0 to 30,000 barrels (930,000 gallons) per year. The amendment
proposes allowing craft-breweries as a by-right permitted use in the M and I
districts and as a special use in C and B districts. This ordinance was introduced
at the May 12, 2014 City Council meeting and held in City Council on May 27,
2014.
For Action
HUMAN SERVICES COMMITTEE
(H1) Resolution 42-R-14, First Amendment to Sublease Agreement with
Evanston Wilmette Golf Course Association (EWGCA)
The Human Services Committee and staff recommend that the City Council
adoption of Resolution 42-R-14 amending the sublease agreement with the
Evanston-Wilmette Golf Course Association for the lease of the Peter N. Jans
Community Golf Course.
For Action
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City Council Agenda June 9, 2014 Page 7 of 7
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Approval of Financial Assistance through the Façade Improvement
Program for Homestead Meats, Inc.
The Economic Development Committee and staff recommend approval for
financial assistance for a façade improvement project for Homestead Meats, Inc.
located at 1305 Chicago Avenue on a 50/50 cost sharing basis in an amount not
to exceed $935. The funding for this assistance comes from the Economic
Development Fund’s Business District Improvement Fund (5300.65522).
For Action
MEETINGS SCHEDULED THROUGH JUNE 2014
Upcoming Aldermanic Committee Meetings:
Mon, June 16 7 pm City Council meeting
Tues, June 17 7:30 pm Housing & Community Development Act Ctte
Wed, June 18 6:30 pm M/W/EBE Advisory Committee
Mon, June 23 6 pm A&PW, P&D, City Council
Wed, June 25 6 pm Transportation/Parking Committee
Wed, June 25 7:30 pm Economic Development Committee
Fri, June 27 7 am Housing & Homelessness Commission
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/CFO
Subject: 2013 Strategic Plan - Finance and Debt Policy Review
Date: June 2, 2014
The 2013 Strategic Planning Process encompasses six major goals including Financial
and Debt Policy planning. In November 2013 the City Council discussed long-range
Debt and Capital Planning. Attachment A is the memo and presentation from this
discussion. The City currently has the following policies related to Finances and Debt,
which are listed in the 2014 Approved Budget on pages 35-43:
Fund Reserve Policies for the General, Parking, Water, and Sewer funds
Debt Policy that references a variety of parameters including the total level of
property tax supported debt approved by the City Council
Budget Preparation and Procedures Policies
With the changing economy and increased goals for transparency, staff is proposing
modifications and additional funds to be guided by policy statements. Not all City funds
require such policies as some are regulated by state or federal guidance already. After
Council review, these changes can be included in the City’s 2015 Annual Budget.
Best Practices:
Sustainability has become a defining term for municipalities that are successful in
accomplishing their missions at a high level and on a consistent basis. The Government
Finance Officers Association (GFOA) provides a variety of “best practice” policies and
guidance regarding financial issues. Not surprisingly, GFOA has also adapted to the
ideal of sustainability when addressing long-term financial policies. GFOA’s “pillars of
sustainability” show that the City is already clearly ahead of the curve when it comes to
sustainability.
Memorandum
For City Council meeting of June 9, 2014 Item SP1
City’s Financial Policies
For Discussion
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The Three Pillars of Sustainability
The City’s new strategic plan, multi-modal plan, and actual prioritization of activities in
recent annual budgets clearly demonstrate our effectiveness in the areas of social and
environmental sustainability. In order to have an effective long-term financial and capital
plan, this same focus is needed and a definition of financial sustainability must be
adopted. This definition is not always the same for each community and given
Evanston’s unique characteristics and high level of services, the City’s definition may
also be unique. From a clinical finance perspective a starting point for this definition
could be:
“A government’s ability to manage its finances so it can meet its spending
commitments, both now and in the future, to ensure that future generations of taxpayers
do not face an unmanageable debt for government services provided to the current
generation.”
Our first step in creating a sustainable financial plan is to assess our current financial
status.
Financial Status:
On a short-term, year-to-year budgeting basis, the City is in a fairly stable condition, and
given the strengthening economy at the national and local (not necessarily state level),
can estimate one to three year projections that show ongoing revenues sufficient to
meet operating expenses. Operating fund balances are also fairly stable and the City’s
“structural deficit” has been confined to our long-term capital and pension obligations.
The long-term financial status of the City has significantly more issues to manage and
these were outlined in the November 2013 report, including:
A current General Obligation debt level that is above average for comparable
communities.
A Local unfunded pension liability that is substantially above the average of
comparable communities.
Environmental
Economic
Social
Sustainable
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Aging facilities that are in need of repair or replacement.
An aging fleet of vehicles that, despite fleet reductions, still require additional
funding to eliminate vehicles in use past their recommended useful life.
Other Post Employment Benefits (OPEB) liability for disable police/fire personnel
and other retirees that is not funded presently and has a liability of $17 million.
Given this situation, staff recommends the review of the City’s Financial Policies be split
into a review of Fund Reserves and Fund Operations. Both areas will have different
characteristics based on the type of fund being discussed (operating, capital, etc.).
Fund Reserve Policies
General Fund:
Current - A minimum of 8.3% or one month of operating expenses shall be maintained as a reserve.
Any monies over a 10% reserve in this fund shall be re-appropriated to other funds that have not met
their reserve requirements. Once all funds have met their fund requirements additional funds shall go
to the Capital Improvement Program. A minimum of a 5% reserve is required, per bond agreements.
Proposed - A minimum of 16.6% or two months of operating expenses shall be maintained as a fund
balance reserve. A minimum of 8.3% or one month of operating expenses shall be maintained as an
average cash reserve. The minimum cash reserve shall not fall below 5.0% of annual operating
expenses in any given month. Any monies over a 20% reserve in this fund shall be re-appropriated to
other funds that have not met their reserve requirements. Once all funds have met their fund
requirements additional funds shall go to the Capital Improvement Program. .
The original one month reserve policy was set at a time when the City’s operating
revenues (especially property taxes) could be assumed to gradually increase from
inflation year over year. The economic recession of 2008 has changed that environment
and given the nearly 33% reduction in assessed values of the Evanston tax base, a
higher reserve level should be considered. Current reserves as of the 12/31/13
(unaudited) equaled 19.7% of 2013 General Fund Expenses. Setting the reserve at two
months will not require the City to adopt a surplus budget in 2015 to build reserves.
The GFOA recommends, at a minimum, that general-purpose governments, regardless
of size, maintain unrestricted fund balance in their general fund of no less than two
months of regular general fund operating revenues or regular general fund operating
expenditures. Illinois municipalities fluctuate around this minimum due both to size and
age of the community.
Enterprise Funds (Water, Sewer, Parking and Solid Waste)
Parking System Fund:
Current - A minimum of 10% of expenses shall be maintained as a reserve; in addition, a sufficient
reserve shall be maintained to meet bond requirements. A portion of the fund reserve shall be used to
fund depreciation and capital improvement needs. A minimum of 5% is required, per bond
requirements.
Proposed - A minimum of 16.6% or two months of annual operating expenses shall be maintained as
a reserve; in addition, a sufficient reserve shall be maintained to meet debt requirements. A portion
of the fund reserve shall be used to fund depreciation and capital improvement needs.
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Water Fund:
Current - A minimum of 10% of expenses shall be maintained as a reserve; in addition, a sufficient
reserve shall be maintained to meet bond requirements. A portion of the fund reserve shall be used
to fund depreciation and capital improvement needs. A minimum of a 5% reserve is required, per
bond agreements.
Proposed - A minimum of 16.6% of expenses shall be maintained as a reserve; in addition, a
sufficient reserve shall be maintained to meet debt requirements. A portion of the fund reserve shall
be used to fund depreciation and capital improvement needs.
Sewer Fund:
Current - A minimum of 10% of expenses shall be maintained as a reserve; in addition, a sufficient
reserve shall be maintained to satisfy both bond requirements and Illinois Environmental Protection
Agency (IEPA) loan requirements. A minimum of a 5% reserve is required, per bond agreements. A
portion of this fund reserve shall be used to fund depreciation and capital improvement needs.
Proposed - A minimum of 16.6% of expenses shall be maintained as a reserve; in addition, a
sufficient reserve shall be maintained to satisfy both bond and IEPA loan debt requirements. A portion
of this fund reserve shall be used to fund depreciation and capital improvement needs.
Solid Waste Fund:
Current – There is no current reserve policy.
Proposed - A minimum of 16.6% of expenses shall be maintained as a reserve; in addition, a
sufficient reserve shall be maintained to satisfy debt requirements. A portion of this fund reserve shall
be used to fund depreciation and capital improvement needs.
The Water and Sewer Fund can experience fluctuations from year to year based on
changes in weather cycles. Periods of low usage do not result in lower labor or
maintenance costs of the two systems, causing a drain on reserves and the reverse in
periods of high usage. Staff does not recommend a change in rates to fund this
proposed change in reserve policy and any rate changes should be reviewed after the
entire capital and operating expenses in both funds are reviewed.
Capital Improvements Fund:
Current – There is no current reserve policy.
Proposed - A minimum of 25% of expenses funded from non-debt sources shall be maintained as a
reserve. No debt-service costs are located in this fund and therefore no reserve is required for debt-
service. This 25% reserve shall be used for the startup costs of the current year capital projects in the
approved annual budget. Any funds that remain unspent from incomplete capital projects shall be in
addition to this 25% level. Any funds that are unspent from projects that were completed under
budget shall be included in this 25% level. All projects funded from bond proceeds or other debt
issues, shall be tracked along with that debt issue to comply with arbitrage and issuance compliance
regulations
Future changes in Governmental Accounting Standards Board (GASB) rules will require
the listing of different assets in our Governmental Type Funds (Capital Improvements is
one of these), to include our pension liabilities. This will change the way we look at
reserves, however GFOA has not studied a best practice for the level of fund reserves,
when looking at this mix of long-term capital and pension costs being included in the
General Operating Fund (also a Governmental Fund Type). Staff will revisit this reserve
policy along with the General Fund Policy at that time.
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Tax Increment Finance Funds:
Current – There is no current reserve policy.
Proposed - Fund reserves shall be based on outstanding debt-service requirements or multi-year
development incentives established by the City. Reserves shall be designated for the funding of these
long-term expenses prior to being released for future capital or development expenses.
Internal Service Funds:
Current – There is no current reserve policy.
Proposed - Fund reserves should be targeted at the following levels:
Insurance Fund:
o Health Insurance Reserves should be no less than three months of annual expenses.
At least one month of the three month reserve is required to be kept at the
Intergovernmental Personal Benefits Cooperative (IPBC). This reserve will be utilized
to cover the claims payable cycle cost which is approximately 45 days, and to provide
for reserves in the event of major changes in rates/claims experience.
o Liability Insurance Reserves are not established to fully fund all potential future
claims. As such, cash reserves should be set at a minimum of 25% of outstanding
claims payable as defined in the prior year audit or twice the current annual self-
insured retention coverage level (currently at $1,250,000).
Fleet Maintenance Fund: Fleet Maintenance Fund Reserves should remain in a positive
position with sufficient funds to operate during the year.
Equipment Replacement Fund: Equipment Replacement Fund Reserves should not exceed
the amount of accumulated depreciation of the City’s fleet as noted in the prior year Annual
Audit.
Fund Operation/Budget Policies
The Annual Budget contains summaries of the City’s Budget Policies for several critical
funds. Many City funds can operate with fairly simple policies, however, some that
include both capital and operating activities may require more dynamic policies that
reflect the changing needs for operations vs. capital expenses over time. Below is a
listing of the current and proposed summary of fund operating/budgeting polices.
General Fund
Current - The General Fund budget will be balanced with property tax, only after all other revenue
sources and expenditure reductions have been exhausted. In addition, all new unfunded mandates
must be itemized within the budget. One-time revenues shall not be used to fund current operations.
Proposed – The General Fund budget will be balanced each year, subject to the current Fund
Reserve level. In the event the General Fund Reserve balance is below the minimum level of 16.6%,
the fund may be structured with a surplus budget in order to bring reserves up to the minimum. In the
event the fund reserve is above the 20% recommended maximum, the budget may be structured in a
deficit to account for the transfers out to other funds as noted in the reserve policy.
Enterprise Funds (Water, Sewer, Parking and Solid Waste)
Parking System Fund
Current - This is an enterprise fund and as such is expected to be self-sufficient. Any revenues
generated, especially from sales, should be retained to maintain the fund. Fees should be
periodically increased sufficiently to fund operating costs, depreciation, and a reserve. The General
Fund will continue to be properly compensated for administrative expenses, which support parking
system activities.
Proposed – No change is recommended.
Water Fund
Current - This is an enterprise fund and as such is expected to be self-sufficient. Rates should be
maintained at sufficient levels to meet the costs of water programs, fund depreciation, and build
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reserves for future capital needs. Rate increases to the Northwest Water Commission and the Village
of Skokie will conform to the current contractual agreements. Water rates for City of Evanston
consumers will be reviewed on an annual basis. The Return on Investment (ROI) transfer to the
General Fund shall be reviewed on an annual basis. Other transfers for reimbursement of
administrative expenses should reflect true program costs.
Proposed – No change is recommended pending potential new water customer negotiations.
Sewer Fund
Current - This is an enterprise fund and as such is expected to be self-sufficient. As a result, rates
should be scheduled to increase to meet costs of sewer programs. Transfers to other funds for
administrative expenses should be maintained to reflect true program costs.
Proposed - This is an enterprise fund and as such is expected to be self-sufficient. As a result, rates
should be scheduled to increase to meet costs of sewer operations, debt service and capital projects.
Transfers to other funds for administrative expenses should be maintained to reflect true program
costs.
Solid Waste Fund
Current – There is no current policy.
Proposed - This is an enterprise fund and as such is expected to be self-sufficient. As a result, rates
should be scheduled to increase to meet costs of solid waste operations, debt service and capital
projects. Transfers to other funds for administrative expenses should be maintained to reflect true
program costs.
Internal Service Funds (Insurance, Equipment Replacement and Fleet
Maintenance)
Insurance Fund
Current - The Insurance Fund must be maintained to meet the City’s current insurance liability
requirements. Requirements include current budget year obligations and building a reserve over
seven years to prepare for anticipated claims and losses. The City Manager shall be required to
present an annual report itemizing all of the City’s current and long -term claims and liabilities. Each
year City staff will review worker compensation, liability, and property insurance policies to determine
if coverage meets current financial and operational needs. The City Manager each year will
recommend to the City Council insurance policy coverage and limits and include the necessary funds
in the operating budget.
Proposed – The Insurance Fund must be maintained to meet the City’s current and future insurance
liability and self-funded employee benefits program requirements. Liability Insurance Requirements
include current budget year obligations and building a reserve (as noted in the fund reserve section of
this communication) over seven years to prepare for anticipated claims and losses. The City
Manager shall be required to present an annual report itemizing all of the City’s current and long -term
claims and liabilities. Each year City staff will review worker compensation, liability, and property
insurance policies to determine if coverage meets current financial and operational needs. The City
Manager each year will recommend to the City Council insurance policy coverage and limits and
include the necessary funds in the operating budget.
Self-funded Employee Benefit Program costs are accounted for in this fund and at the
Intergovernmental Personal Benefits Cooperative (IPBC). As required by the IPBC the City will
maintain a minimum of one month’s reserve for PPO benefit programs at the IPBC. Further, the City
will set rates and manage program benefit costs to keep cost increases below the Medical rate of
inflation.
Fleet Maintenance Fund
Current - The City of Evanston shall maintain vehicles and equipment, which are safe and adequate
for the demands of the operating departments. General obligation debt shall not be used for Fleet
Maintenance purchases of vehicles. Vehicle purchases from Fleet Maintenance will be supported by
fully funding depreciation.
Proposed - The City of Evanston shall maintain vehicles and equipment, which are safe and
adequate for the demands of the operating departments. Interfund transfers from operating
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departments shall be established to maintain the necessary staff, equipment and supplies/parts to
service all appropriate vehicles.
Equipment Replacement Fund
Current – There is no current policy.
Proposed - Interfund transfers from operating departments shall be established to replace vehicles
within two years of the expiration of their useful life as determined by the Fleet Maintenance Division..
General Obligation debt shall only be used for vehicles with an expected life equal to or greater than
15 years and with a purchase price over $250,000.
Emergency Telephone System Fund
Current - This fund must be maintained at a level adequate to provide for maintenance of current
operations, the capability to respond to unforeseen events, funding of long-term capital
improvements, and needed upgrades. The fund shall be entirely supported by revenues received
from the imposed surcharge of $1.50 for landline network connections and the $ .75 State of Illinois
imposed wireless surcharge. Although none is anticipated, any increase in rates would require a
referendum.
Proposed - This fund must be maintained at a level adequate to provide for maintenance of current
operations, the capability to respond to unforeseen events, funding of long-term capital
improvements, and needed upgrades. The fund shall be entirely supported by revenues received
from the imposed telephone surcharge.
Motor Fuel Tax Fund
Current - The expenditures intended for Motor Fuel Tax Revenues must not exceed the amount of
funds available from the State of Illinois Motor Fuel Tax Fund. These revenues should be used only
for street improvement and repair, as allowed by State of Illinois law.
Proposed – Revenues for this fund are provided by the state motor fuel tax and as such should be
used only for street improvement, repair, and maintenance as allowed by State of Illinois law. Funds
may be accumulated for the purpose of accomplishing major projects, however, the beginning
reserve balance for this fund should not fall below 25% of the annual revenue received in the prior
year.
Debt Service Fund
Current - General Obligation Debt of the City means debt (viz., bonds) for which an unlimited real
property tax levy is made or pledged for payment. General Obligation Debt shall be allocated into two
categories. Self-Supporting General Obligation Debt shall mean General Obligation Debt which, at
the time of issuance, is expected and intended by the Treasurer to be payable out of a source of
funds other than the City’s general real property tax levy, thus permitting the abatement and
avoidance of the property tax levy to pay such bonds; examples of Self-Supporting General
Obligation Debt include (without limitation) bonds payable from the Water Fund or the Sewer Fund,
bonds payable from special assessments, bonds payable from tax increment financing areas, and
bonds payable from Motor Fuel Taxes. Tax-Supported General Obligation Debt shall mean all other
General Obligation Debt, which is expected and intended to be paid from a general real property tax
levy. General Obligation Debt shall not include any obligation of the City not denominated a bond,
including, without limitation, short-term notes or warrants or other obligations, which the City may
issue from time to time for various purposes and to come due within three (3) years of issuance.
General Obligation Debt does not include bonds which have been refunded or defeased and which,
as a consequence of same, are provided for from a dedicated source of funds or investments.
Self-Supporting General Obligation Debt shall not be limited by this Budget Policy. Tax-Supported
General Obligation Debt shall not exceed $113,000,000 in aggregate principal amount, which limit is
expressly subject to increase from time to time by action of the City Council as the needs of the Cit y
may grow. General Obligation Debt issued as so-called zero coupon bonds or capital appreciation
bonds shall be counted as debt in the original principal amount issued. The Treasurer shall at all
times keep a book or record of all General Obligation Debt and its proper allocation. The Treasurer’s
statements as to the allocation of General Obligation Debt into these two categories shall be
conclusive. Notwithstanding this statement of policy, all bonds or other obligations by whatever name
designated of the City duly authorized to be issued by the City Council shall be valid and legally
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binding as against the City, and there shall be no defense of the City as against any bondholder or
other obligation holder on the basis of this policy.
Proposed – No change is recommended.
No change is recommended to the Debt Service Fund policy due to the ongoing
discussion of the City’s Capital Improvements Program. If the City moves toward a more
balanced utilization of current revenues for infrastructure and bond proceeds for
facilities replacement, then there is the potential for this policy to be amended to include
a lower total cap for Tax-Supported General Obligation Debt.
Economic Development Fund
Current - Expenditures for the Economic Development Fund should not exceed projected Hotel Tax
Revenues.
Proposed – Expenditures in the Economic Development Fund will be for development activities as
directed by the Economic Development Committee and City Council. Funds may be accumulated
from year to year for major development activities.
Fire and Police Pension Funds
Current - The Fire and Police Pension portion of the general levy will be increased to meet the
annual actuarially determined funding requirements.
Proposed – The Firefighters and Police Pension Funds shall receive funding in accordance with the
Joint Actuarial Report provided by the City and both Funds each year. Actuarial methods and
assumptions shall be reviewed annually and shall meet or exceed Illinois statutory regulations.
The above operating policies do not cover all funds. In the case of funds that are used
to track federal programs such as Community Development Block Grant, the City
follows federal guidelines on the administration of the fund.
Next Steps
As was noted in the previous report in November 2013, the City will need to consider
operational changes that in turn will allow changes to our capital funding abilities as
follows:
Implement designated capital improvements revenues to create “pay as you go”
funding. This process could involve:
o A change in the ratio of capital and operating expenses. Assuming the
City does not want to raise taxes or fees, operating expenses can be
reduced, with the savings being transferred to the Capital Improvements
Fund as a revenue.
o Increase current revenues, designated to the Capital Improvements Fund.
This option could include the use of taxes (e.g. property, local sales, motor
fuel, etc), or the use of user fees (e.g. permits).
o Create new revenue sources designated to the Capital Improvements
Fund. This option could include taxes (e.g. food and beverage), or new
user fees (e.g. storm water fee).
o Divert current operating revenues to the Capital Improvements Fund (e.g.
a portion of sales or utility taxes). This would then require either an
increase in other General Fund revenue or a decrease in operating
expenses.
Reduction of the total capital infrastructure to be maintained. These reductions
can take the form of:
o Fewer facilities to maintain.
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o Lower usage patterns for infrastructure.
Changing the use of a park area to passive as opposed to
organized programs.
Closing or limiting hours in facilities.
Shared services with other units of government or other partners in the
Community:
o Intergovernmental cooperation with local schools, Metropolitan Water
Reclamation District or neighboring communities:
o Partnerships with Northwestern University.
o Municipal Partnering Initiative.
Staff recommends the implementation of a 10-year “pay as you go” program that will
increase funding to the Capital Improvements Fund for non-enterprise/non TIF capital
improvements as follows:
Designation of a revenue source(s) that will be set at an initial amount in the
2015 budget of not less than $500,000. Staff recommends the first year source
be the Local Motor Fuel Tax, which has a 2014 budgeted amount of $610,000.
In each succeeding year an ongoing revenue source will be designated to
increase the “pay as you go” revenue steam by the same approximate ly
$500,000 such that an ongoing revenue source of approximately $5.0 million is
established within 10 years.
Simultaneously, the City will begin the process of reducing new property tax
supported debt issuance for the purposes of infrastructure related projects by the
same schedule as above.
Property tax supported general obligation debt will be reserved for the
maintenance of City facilities.
This will reduce or stabilize total outstanding property tax supported debt.
Enterprise Fund operations will adopt the same methodology as follows:
Bonded Debt will be utilized for facilities improvements.
Revenue generated from Water, Sewer, Parking, or Sold Waste fees will be
designated for infrastructure systems (water mains, sewer lines, parking meters,
etc.)
Illinois Environmental Protection Agency loans may be utilized for Water/Sewer
projects as approved by the IEPA and City Council.
Tax Increment Finance Revenue, grants, and other one-time sources will be used to
augment the above funding sources on a project-by-project basis.
The implementation of this modest, but increasing reliance on current resources for
long-term capital needs, combined with the aggressive policy on pension funding will
provide the City with short and long-term financial stability. This approach will also
allow for the gradual adjustment of City operating costs compared to capital needs,
without increasing the tax burden on the community.
Attachment
November 2013 Finance and Debt Policy Review
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To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/CFO
Subject: 2013 Strategic Plan - Finance and Debt Policy Review
Date: November 1, 2013
The 2013 Strategic Planning Process encompasses six major goals including Financial
and Debt Policy planning. The City currently has the following policies related to
Finances and Debt which are listed in the 2013 Approved Budget as Amended on
pages 35-44:
Fund Reserve Policies for the General, Parking, Water, and Sewer funds
Debt Policy that references a variety of parameters including the total level of
property tax supported debt approved by the City Council
Budget Preparation and Procedures Policies
Debt Policy - Background:
The City also reviewed potential changes to debt policy provisions during the summer of
2010. Attached to this report is a correspondence presented at the September 20, 2010
Council meeting which reviews:
The City’s debt in comparison to other cities
The Cities debt in comparison to Government Finance Officers Association best
practice guidance.
Potential steps to reduce the City’s total debt
No action was taken as a result of this presentation. Subsequently the City has
increased the limit of property tax supported General Obligation (G.O.) Debt to $113.0
million. Staff has updated some of this report which shows the City has made progress
toward reducing our Outstanding Debt from both G.O. Bonds and other sources. The
table on the following page summarizes our status in 2010 and our status based on the
most recent data available.
Memorandum
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GO Other Total G.O. Debt to EAV Total Debt to EAV
EAV Debt Debt Debt Ratio Ratio
2013 Average $2,839,761,003 $104,850,639 $39,318,376 $134,339,421 3.86%5.41%
2013 Evanston $2,727,367,573 $152,644,999 $72,485,368 $225,130,367 5.60%8.25%
GO Other Total G.O. Debt to EAV Total Debt to EAV
EAV Debt Debt Debt Ratio Ratio
2010 Average $3,677,127,906 $106,603,916 $22,752,571 $121,772,296 2.90%4.15%
2010 Evanston $2,938,397,892 $174,110,001 $104,020,223 $278,130,224 5.93%9.47% The Average calculation is a percent average done by community, not a weighted average for the entire Debt to EAV ratio. In other
words, the analysis focuses on debt per community regardless of community size. The updated table that shows the communities
included in this review is attached.
In the 2010 analysis, Evanston’s debt to EAV ratio was over double the average. Since
then, despite reductions in Evanston’s EAV, the City has reduced our percentage of
debt to EAV from 9.47% to 8.25%, while the average for all communities in the survey
went up from 4.15% to 5.41%. The reduced amounts of G.O. debt issued in 2009-10
and 2010-11, combined with continued retirement of debt, contributed substantially to
this improvement in our debt position. This brief analysis is confirmed by Moody’s and
Fitch ratings agencies analysis that the City’s debt is “manageable”.
At the end of FY 2013, the City will still be below the unabated debt limit set by policy of
$113,000,000. Our unabated debt has been changed by the refunding bonds issued on
10/31/13 and staff will provide a final number in January 2014.
Critical Factors Impacting Debt Financing:
While the City has made progress toward bringing our capital debt closer to levels of
comparable communities and closer to “best practice” levels, there are major issues that
must be managed to continue this trend over the next decade as noted below:
Pension Debt: The City’s manageable G.O. and other capital debt is being eclipsed by
Police and Firefighter Pension Fund debt. While the City has taken steps on the
funding side of this debt issue, it has only partial control on the benefits side, which is
set by the State of Illinois. The only control the City can exercise on the
benefits/expense side is through the reduction of current staffing/salary costs which flow
directly into the pension calculation. The City has been relatively successful at the
bargaining table, keeping annual salary increases at approximately 2.0% over the past
two contracts, however increases in Police staffing will increase the overall pension
liability. Fortunately, based on our current funding policies, these additional personnel
should not add to our unfunded liability, assuming we meet actuarial goals into the
future.
Aging Facilities and Infrastructure: During the most recent recession the City
reduced debt issuances and spent reserves in capital and TIF funds as a means to hold
the line on tax increases. This was done while keeping facilities operational and
maintaining infrastructure (street, water, and sewer). As will be discussed later in this
policy memo, the continued use of reserves will not be a long-term solution as most
funds are near or below optimal levels.
The Proposed 2014-2017 Capital Improvements Plan shows total capital to be funded
through G.O. bonds at $48.3 million (includes replacement of a fire ladder truck at $1.0
million). At an average of over $12.0 million per year, the City would be issuing $2.0 to
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$4.0 million more in property tax supported debt than will be retired. As the City begins
to compile the total list of project costs for facilities renovation/replacement and puts in
place a revised Capital Plan to include all facilities, the total projected costs will increase
which will further widen the gap between bonds retired and new debt issued.
Alternatives:
As is the case in any budgeting situation, the City has the choice to consider funding
increases or expense decreases to balance a deficit in funding. Unfortunately, in the
case of this capital funding analysis, spending less means that our infrastructure will
deteriorate further which will most likely actually increase total costs to maintain the
same facilities and infrastructure in the long run. Similarly, we may not want to issue
more debt to meet our funding demands when pension debt is increasing at the same
time.
To answer the above two situations the City will need to consider operational changes
that in turn will allow changes to our capital funding abilities as follows:
Implement designated capital improvements revenues to create “pay as you go”
funding. This process could involve:
o A change in the ratio of capital and operating expenses. Assuming we do
not want to raise taxes or fees, operating expenses can be reduced, with
the savings being transferred to the Capital Improvements Fund as a
revenue.
o Increase current revenues, designated to the Capital Improvements Fund.
This option could include the use of taxes (e.g. property, local sales, motor
fuel, etc), or the use of user fees (e.g. permits).
o Create new revenue sources designated to the Capital Improvements
Fund. This option could include taxes (e.g. food and beverage), or new
user fees (e.g. storm water fee).
o Divert current operating revenues to the Capital Improvements Fund (e.g.
a portion of sales or utility taxes). This would then require either an
increase in other General Fund revenue or a decrease in operating
expenses.
Reduction of the total Capital Infrastructure to be maintained. These reductions
can take the form of:
o Fewer facilities to maintain.
o Lower usage patterns for infrastructure.
Changing the use of a park area to passive as opposed to
organized programs.
Closing or limiting hours in facilities.
Shared services with other units of government or other partners in the
Community:
o Intergovernmental cooperation with local schools, Metropolitan Water
Reclamation District or neighboring communities:
o Partnerships with Northwestern University.
o Municipal Partnering Initiative.
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“Pay as You Go”:
Because the Community cannot absorb major new tax or fee increases and the
implementation of decreased operating expenses will most likely happen gradually, the
implementation of a “pay as you go” capital funding solution will take several years. As
the analysis below will show, the implementation of such a system, even if done over a
long time period can save millions in interest costs, which in turn can be invested into
infrastructure.
The City’s current debt structure is reviewed each year when we issue bonds, and when
Moody’s and Fitch ratings agencies assess our credi t. The graphic below shows the
City’s debt assuming no new bonds are issued.
The preceding graph includes G.O. debt for both Governmental and Business
Type activities (Capital Improvements, TIF, Water, Sewer, and Parking).
The preceding graph does not include IEPA Loans.
Please note the sharp decline in abated debt by the year 2020. This may change
depending on the activity in the City’s TIF districts and depending on whether
Water/Sewer/Parking debt is issued as G.O. debt or as revenue bonds in the
future.
The City will not be able to maintain infrastructure and facilities and completely stop
issuing debt immediately. However, if the City continues to fund Capital Projects at the
rate proposed in the 2014 budget, the amount of taxes associated with debt service will
increase substantially over the next 20 years. In order to utilize scarce tax resources,
more efficiently staff recommends implementing a capital financing strategy that
involves the usage of debt and “pay as you go” revenue sources as follows:
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1. “Pay as you go” revenues will be used for ongoing infrastructure systems such as
streets, water mains, etc. which are repaired/replaced on a long-term routine
basis. Such revenues will also be used for on-going capital maintenance of all
City facilities, excluding costs listed in item # 2 below.
2. G.O. Debt or other bonded debt will be used for major facilities renovation or
replacement.
Using our original graph, we can build a picture of what our savings would look like
under this strategy. The graphic below shows future debt and capital expenses with a
new “pay as you go” revenue source. This revenue source would grow gradually and
could be a combination of new revenue and the usage of interest savings as the City
reduces total bond issuance each year.
As noted previously, the City cannot reduce Capital Expenditures in the next few years
by such a drastic level and therefore the current level of unabated debt being issued will
be gradually reduced over time to keep current capital expenses at levels which will
maintain our infrastructure. The chart below shows the impact of a slowly decreasing
level of debt issuance over the next twenty years. In this example the debt is only
reduced to $5.0 million and after this point increases by inflation. This reflects the
concept of debt remaining for major facilities replacement/renovation.
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Finally, we can look at what our debt service costs would look like assuming we
continue to fund our capital solely from debt service.
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Removing some of the detail from the chart above we get a simpler comparison of the
annual capital costs of the two approaches as noted below:
Using the approach of a slowly declining use of debt, over $3.0 million is reduced in
annual costs for capital on an annual basis. Over the twenty years in this example, the
interest savings would be approximately $25 million.
If this approach is acceptable, we suggest more detailed meetings with the Capital
Improvements Team and the City’s Financial Advisor to further refine our tables and
projections. We will also bring a revised Debt and Capital Funding Policy that outlines
this approach for both our Capital Improvements program and our Enterprise Funds
(Water, Sewer, and Parking).
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Fund Reserve Policy:
General Fund: The current General Fund reserve policy is as follows:
A minimum of 8.3% or one month of operating expenses shall be maintained as a
reserve.
Any monies over a 10% reserve in this fund shall be re-appropriated to other funds
that have not met their reserve requirements.
Once all funds have met their fund requirements additional funds shall go to the
Capital Improvement Program.
A minimum of a 5% reserve is required, per bond agreements.
Staff recommends adjusting the General Fund Reserve Policy as follows:
A minimum of 16.6% or two months of operating expense shall be maintained as a
fund reserve and a minimum of 8.3% or one month of operating expenses must be
in cash/investments.
Any monies over this reserve may be transferred through the annual budget process
or through a budget transfer approved by the City Council to other funds.
There is no bond requirement with respect to the General Fund and this provision can
be removed. Transfers to the Capital Improvements Fund will be addressed in a review
of the City’s Debt Policy and a new Capital Improvements Reserve policy.
Parking System Fund: The current Parking System Fund reserve policy is as follows:
A minimum of 10% expenses shall be maintained as a reserve.
In addition a sufficient reserve shall be maintained to meet bond requirements.
A portion of the fund reserve shall be used to fund depreciation and capital
improvement needs.
A minimum of 5% is required, per bond requirements.
Staff recommends:
Increasing the operating reserve from 10% to 16.6%.
The elimination of the 5% reserve requirement for bonds.
In the event the City issues revenue bonds, the bond ordinance will have coverage
requirements specific to the bonds and the Annual Financial Report will separate these
reserves into separate accounts. The 2014 Proposed Budget shows a separation of
fund reserves that are segregated for future capital needs.
Water Fund: The current Water Fund reserve policy is as follows:
A minimum of 10% expenses shall be maintained as a reserve.
In addition a sufficient reserve shall be maintained to meet bond/loan requirements.
A portion of the fund reserve shall be used to fund depreciation and capital
improvement needs.
A minimum of a 5% reserve is required, per bond agreements.
Sewer Fund: The current Sewer Fund reserve policy is as follows:
A minimum of 10% expenses shall be maintained as a reserve.
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In addition a sufficient reserve shall be maintained to satisfy both bond requirements
and Illinois Environmental Protection Agency (IEPA) loan requirements. (A minimum
of a 5% reserve is required, per bond agreements).
A portion of this fund reserve shall be used to fund depreciation and capital
improvement needs.
Staff recommends that the Water and Sewer Fund reserve be discussed at the same
time as a new Capital Improvements Fund Reserve policy is put in place.
Other New Reserve Policies:
Fleet Maintenance Fund:
Staff recommends the Fleet Maintenance Fund maintain an 8.3% reserve level and
that the cash balance at year end be maintained above zero.
The Solid Waste Fund is not currently structured to accommodate an Enterprise fund
reserve policy and further discussions on this fund will also be needed as a part of the
2014 and 2015 budget processes.
The Insurance Fund reserve is a two phase discussion because of the two different
operations included in the Fund. Liability/Workers Compensation/Property Insurance
costs are completely different than the costs associated with our employee benefit
insurance programs. During 2014 staff will provide a review of both operations as
follows:
1. A review of the Intergovernmental Personnel Benefits Cooperative which has
provided a successful administration of our health and life insurance programs
for the City, creating a minimum funding reserve and incurring benefit cost
increases below the medical rate of inflation.
2. A review of our self-insured Liability/Workers Compensation/Property Insurance
programs to include historical costs and options for alternative coverage.
Based on the discussion on November 5, 2013, future reserve and capital funding
research will be done in preparation of follow-up meetings with the City Council.
Attachments:
1. November 2013 City Debt Comparison Table
2. September 2010 Memo: Debt Service Comparison, Best Practices and Debt
Management Policy
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Strategic Plan Discussion
Capital Funding and Debt Policy
November 5, 2013
Martin Lyons Asst. City Manager
www.cityofevanston.org 26 of 498
Current City Financial Policies
•Fund Reserve Policies
–General
–Water
–Sewer
–Parking
•Budget Policies
–Pages 35-44 of 2013 Budget
–Covers Timetable, Processes, etc
•Debt Policy
–Covers Debt Limit
–Provides definitions of debt
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City Debt Background
•City has historically been Aa1 or Aaa rated
–Solid Property Tax Base
–Home Rule
–Consistent Payment Record and Management
•City has used alternative debt forms
–General Obligation Bonds
–Revenue Bonds
–Variable Bonds
–IEPA Loans
–Lines of Credit
•PENSION DEBT
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Five Year History of Debt
•Why Five Years?
–Everything changed in 2008 in Debt World
–City adopted new approach to Pension Funding
–Does not include other debt (e.g. IEPA Loans)
Fiscal Year Total Bond Debt Total Pension Debt
Total Bond and
Pension Debt
FY 2003-04 $ 190,740,000 $ 78,939,178 $ 269,679,178
FY 2008-09 $ 174,110,000 $ 187,712,291 $ 361,822,291
FY 2009-10 $ 151,470,000 $ 203,246,731 $ 354,716,731
FY 2010-11 $ 153,535,000 $ 168,243,070 $ 321,778,070
FY 2011 $ 157,695,000 $ 173,913,528 $ 331,608,528
FY 2012 $ 154,159,999 $ 177,493,388 $ 331,653,387
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City Debt Comparison Detail - 2013
GO Other Total G.O. Debt to
EAV Total Debt to EAV
Municipality EAV Debt Debt Debt Ratio Ratio
ARLINGTON
HEIGHTS 3,399,641,981 $59,185,000 0 $59,185,000.00 1.74% 1.74%
AURORA 3,598,534,505 $147,040,000 $69,378,000.00 $216,418,000.00 4.09% 6.01%
DES PLAINES* 2,184,333,304 $64,365,000 $7,649,272.00 $72,014,272.00 2.95% 3.30%
ELGIN 2,356,508,821 $106,322,872 $106,322,872.00 4.51% 4.51%
HOFFMAN
ESTATES 1,878,266,056 $105,020,000 $73,353,944.00 $178,373,944.00 5.59% 9.50%
JOLIET 2,676,345,255 $8,500,000 $57,417,998.00 $65,917,998.00 0.32% 2.46%
NAPERVILLE 6,072,976,994 $164,580,000 $164,580,000.00 2.71% 2.71%
PALATINE 1,987,066,782 $109,495,809 $116,859,000.00 $226,354,809.00 5.51% 11.39%
SCHAUMBURG 4,049,712,606 $289,575,000 $289,575,000.00 7.15% 7.15%
SKOKIE 2,561,731,480 $40,549,983 $16,449,476.00 $56,999,459.00 1.58% 2.23%
WAUKEGAN 1,442,086,224 $92,479,003 $10,045,000.00 $102,524,003.00 6.41% 7.11%
WILMETTE 1,869,928,027 $71,095,000 $2,712,695.00 $73,807,695.00 3.80% 3.95%
EVANSTON 2,727,367,573 $152,644,999 $72,485,368.00 $225,130,367.00 5.60% 8.25%
AVERAGE 3.86% 5.41%
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City Debt Comparison 2010-13
GO Other Total G.O. Debt to
EAV
Total Debt to
EAV
EAV Debt Debt Debt Ratio Ratio
2013 Average $2,839,761,003 $104,850,639 $39,318,376 $134,339,421 3.86% 5.41%
2013 Evanston $2,727,367,573 $152,644,999 $72,485,368 $225,130,367 5.60% 8.25%
GO Other Total G.O. Debt to
EAV
Total Debt to
EAV
EAV Debt Debt Debt Ratio Ratio
2010 Average $3,677,127,906 $106,603,916 $22,752,571 $121,772,296 2.90% 4.15%
2010 Evanston $2,938,397,892 $174,110,001 $104,020,223 $278,130,224 5.93% 9.47%
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Current Govt and Business Bonds
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Future Considerations/Strategy
•City Pension Funding will require continued
high funding levels.
•City Infrastructure (roads, water mains, sewer
lines, etc) are on minimum replacement
schedules currently – difficult to stretch any
further.
•City Facilities in need of repair and/or
replacement which will increase debt or current
revenues to fund.
•To address both Capital needs, debt will still be
needed.
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Basic Capital Funding Strategy
•Split capital funding into two categories
•Infrastructure systems moved gradually to
current revenue or “pay as you go” funding.
•Facilities maintenance/ongoing upkeep also
covered through current revenues.
•Facilities renovation/replacement funded
through long-term debt issuance.
•Grants, and all other revenue will be
aggressively pursued.
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Current Debt Plus Capital
Improvements “Pay as You Go”
--
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034
Fiscal and Calendar Year Ending December 31st
Capital
Improvements2013A (Abated)
Abated Debt
Service2013A (Levy)
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Sources of “Pay as You Go”
•Gradual reduction of bond issuance, with difference in
Debt Levy becoming a new Capital Levy.
•One-time Revenues.
–Used as reserve set aside for future facilities
replacement
– Used to “catch up” on infrastructure replacement
–Not used as a replacement for other revenue
sources.
•Increasing ratio of Capital expenses compared to
Operating expenses without increasing revenues.
•New Revenues or increases in the rates of current
revenues, dedicated to Capital Funds only.
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Implementation
•Gradual reduction of bond issuance, with
difference in Debt Levy becoming a new
Capital Levy.
•Gradual Increase in new capital revenue
sources.
• Mix of Debt and “Pay as you Go” funding.
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Projected Debt Service Debt and
Capital Levy
--
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034
Fiscal and Calendar Year Ending December 31st
Levy Suported Debt Service 2013A (Levy)
Abated Debt Service 2013A (Abated)
Pay as You Go Debt ServiceLevel New Capital Levy-No Debt
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Projected Debt Service Debt Only
Funding for Capital
--
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034
Fiscal and Calendar Year Ending December 31st
Levy Suported Debt Service 2013A (Levy)
Abated Debt Service 2013A (Abated)
Debt only
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15
Comparison of Debt Service vs. Debt
Service and Capital Levy
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Next Steps
•Update Inventory of Facilities/Needs
–Current Facilities Status Report
–Utilization by Facilities
•Prioritization
•Determine if alternatives exisit
•Update Infrastructure Replacement Schedules
–Roadway/Sidewalk/Alley
–Trees
–Water/Sewer/Parking
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Next Steps
•Reconcile Funding and Replacement
Schedules
– Compare City’s resources with Industry Best
Practices
–Integrate results with Operating/staffing
needs
•Engage Evanston – Prior to 2015 Budget
Process, provide findings.
•Create Policy and Procedures to Guide future
Budget and Long Term Financial Plans.
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QUESTIONS?
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For City Council meeting of June 9, 2014 Item SP2
Intergovernmental Personal Benefits Cooperative Report
For Discussion
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Subject: Intergovernmental Personal Benefits Cooperative (IPBC) Report
Date: June 4, 2014
History
The City of Evanston has been in the IPBC since December 1, 2009. The IPBC is a
group of over 60 local entities (nearly all municipalities, but a few special districts), that
buy health, life, and dental benefits together. Membership has benefit the City in the
following ways:
Health Insurance increases have been below the medical rate of inflation during
our membership.
Even with these lower increases the City has operated at a surplus at the IPBC
and has created a fund reserve that covers all City medical claims payable.
The City, working with the IAFF Union, has created a High Deductible Health
Plan and Health Savings Account.
Created a life insurance program in which all employees receive minimal
coverage paid by the City, and are then eligible to “buy up” further coverage at
deeply discounted rates. These rates are based on a pool of over 10,000
employees instead a single rate or even a City based group rate.
Further details will be provided in a presentation at the City Council meeting on June 9,
2014.
Memorandum
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, May 19, 2014
7:00 p.m.
ORDER OF BUSINESS
Roll Call: Alderman Wilson Alderman Burrus
Alderman Holmes Alderman Fiske
Alderman Tendam Alderman Braithwaite
Alderman Grover Alderman Wynne
Alderman Rainey
A quorum was present
PRESIDING: Mayor Elizabeth B. Tisdahl
The Regular Meeting of the City Council was called to order by Mayor Tisdahl, Monday
May 19, 2014 at 7:07 p.m. in the Council Chamber.
Mayor Public Announcements and Proclamations:
Mayor Tisdahl announced National Public Works Week, May 18-24 and Snow
Appreciation. The Mayor called upon Suzette Robinson, Director of Public Works and the
Public Works Department for a great job on the snow removal this past winter.
City Manager Public Announcements
Suzette Robinson, Director of Public Works presented Snow Appreciation for 2013-14.
Evanston broke the record for snowiest winter with 90.9 inches. Director Robinson
thanked Health, Administrative Services, Public Works, Police, Parks and Forestry,
Streets and Sanitation, Fleet, and Utilities for all of their hard work. She also thanked the
citizens for their patience and support. Director Robinson gave a special thanks to Jim
Maiworm for all of his hard work and dedication.
City of Evanston Fleet Division of the Public Works department was awarded 100 Best
Fleets Honorable Mention by 2014 Governing Magazine.
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10/24/2013 6:42 PM
The City of Evanston has been awarded Tree City USA for 30th consecutive year. The
Goal is to raise $25,000 by the end of 2014. A link will be posted on the Forestry
department web page to make direct donations. Director Robinson gave a special thanks
to Paul D’Agostino. Paul presented Mayor Tisdahl with 30th year Growth award.
Bike Plan Update: Director Robinson gave a brief report in regards to plans for making
Evanston Bike friendly. She also stated that there will be an additional survey available
for 2014 and she will report back to City Council in July 2014. Survey can be completed
at www.cityofevanston.org/bikeability .
Communications: City Clerk
Deputy City Clerk Blackman had no communication
Citizen Comment
The following people spoke on item SP1
Mike Vasilko, 2728 Reese does not support proposed item
Priscilla Giles, 1829 Ashland supported the proposed item
The following people spoke on SP2
Mike Vasilko, 2728 Reese supported proposed item
Elehnor Revelle, 2815 Lakeside Court was in favor of Evanston Livability Plan
Steve Perkins, 1127 Hull Terrance supported Evanston Climate and Livability Plan
Tracy Hubbard, 1700 Oakton supports the Evanston Climate and Livability Plan
The following people spoke on SP3
Mike Vasilko, 2728 Reese strongly supports the removal of disposable plastic shopping
bags
Betty Ester, 2631 Church does not support this issue
Pricilla Giles, 1829 Ashland does not support this issue
The following person spoke on SP6
Nick Long, 3110 Thayer strongly supports grants for Lovelace Park
SPECIAL ORDERS OF BUSINESS
(SP1) “Cradle to Career” Initiatives
Staff recommends that the City Council consider joining the Cradle to Career
initiative.
For Action
Joe McRae, Director of Parks and Recreation introduced Seth Green, Marybeth
Schroeder and Pastor Mark Green representatives from Cradle to Career. The
presentation focused on making a difference in the community’s children and
youth. Cradle to Career vision is that by the age of 23, all Evanston young adults
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10/24/2013 6:42 PM
will be leading productive lives. The Council voted 9-0 to refer to Human Services
Committee.
(SP2) Evanston Climate Action Plan (ECAP) Update and Evanston Livability Plan
The Environment Board, Utilities Commission and staff recommend adoption of
the Evanston Livability Plan and Greenhouse Gas Reduction Goal of 20% by
2016. Staff will give an update on the 2008 Evanston Climate Action Plan
(ECAP) and recommendations for new goal and initiatives through 2016.
For Action
Catherine Hurley, Sustainable Programs Coordinator, presented Evanston
Climate Action Plan Update and Evanston Livability Plan. ECAP reduced
emissions by 13% in 2012; the Electricity aggregation programs, community
engagement, and infrastructure for green transportation were in key our success.
Evanston is recognized as National Leader in sustainability with a 4-Star Rating
in March 2014.
Evanston Livability plan for May 2014 is to have 20% reduction by 2016. The key
strategies are residential green power, business green power, building retrofits,
transportation change, and commitment by City of Evanston and other major
institutions.
City Council approved 9-0
(SP3) Disposable Plastic Shopping Bag Issues
It is recommended that City Council consider information regarding efforts to
reduce the environmental impacts of plastic shopping bags in Evanston and
provide direction on next steps.
For Discussion
Catherine Hurley, Sustainable Programs Coordinator, summarized the history of
Evanston’s legislative on disposable bags. The City of Chicago approved their
Ordinance on April 30, 2014 and is implemented into two phases. There will be a
Community meeting to seek feedback on June 5, 2014 at the Evanston Ecology
Center at 7:00 p.m.
(SP4) Capital Improvement Plan (CIP) Facilities Improvements for 2014 to 2017
Staff will give a presentation regarding the 2014 CIP project list, schedule and
proposed facilities improvement plans for 2015 to 2017.
For Discussion
Postponed to future date
(SP5) First Quarter Financial Report for FY2014
Staff recommends City Council accept and place the First Quarter Financial
Report for FY 2014 on file.
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For Action: Accept and Place on File
City Manager Bobkiewicz briefly summarized that the City of Evanston is over in
revenue and under in expenses. Alderman Holmes motioned to accept the report
and it was seconded by Aldeman Tenedam.
City Council approved 9-0
(SP6) Approval of Lovelace Park – US Soccer Foundation Grant, Letter of Interest
Staff recommends City Council authorize the submission of a Letter of Interest
(LOI) to the US Soccer Foundation requesting a grant for renovations to the
Lovelace Park soccer field.
For Action
Alderman Rainey motioned to approve funding for Lovelace Park and it was
seconded by Alderman Braithwaite.
City Council approved 9-0
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APPOINTMENTS
(APP1) For Appointment to:
Board of Animal Control Jill Cabot
Board of Animal Control Meredith Rives
Board of Animal Control Diane Valletta
M/W/EBE Dev. Committee Paul Mark Wallace
For Action
Alderman Rainey motioned for approval of appointments and it was seconded by
Alderman Holmes.
City Council approved 9-0
Call of the Wards:
4th Ward – Alderman Wilson had no report
5th Ward – Alderman Holmes reminded the Council to pick up and review
Inequality for all film for the discussion on Cradle to Career.
6th Ward – Alderman Tendam had no report
7th Ward – Alderman Grover had no report
8th Ward – Alderman Rainey expressed concerns over getting notices and
invitations in a timely manner. Also, traffic concerns on Ridge due to
Northwestern University buses and respectfully requested the City manager and
Mayor to look into this concerns
9th Ward – Alderman Burrus thanked the Council for the reconsidering the plastic
bag ban
1st Ward – Alderman Fiske had no report
2nd Ward – Braithwaite had no report
Alderman Holmes motioned to adjourn and with a unanimous voice vote the
Regular meeting of the City of Evanston ended at 10:01 p.m.
Submitted by
Leticia A. Blackman
Deputy City Clerk
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Tuesday, May 27, 2014
Roll Call: Alderman Holmes Alderman Fiske
Alderman Tendam Alderman Braithwaite
Alderman Rainey Alderman Wynne
Alderman Burrus
Absent: Alderman Wilson and Grover
Presiding: Mayor Elizabeth Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order at 7:45 P.M.
Mayor Proclamations and Public Announcements
Public Service Recognition: Employee Awards were presented to those employees who
have served from 5 years to 45 years to the City. City Manager Bobkiewicz made the
presentations.
2014 Preservation and Design Awards were presented to the many awardees for their
specific projects throughout the city of Evanston.
Youth Action Ministry Juneteenth Recognition Day - 2014 proclamation was read and
presented by Mayor Tisdahl recognizing June 19th as the day of recognition.
City Manager Public Announcements
Update on C.A.R.E Finances was presented to the Council concerning the dialogue that
has occurred between CARE and the City administrators. A final report will be forth
coming as stated by Mr. Bobkiewicz.
Communications: City Clerk
The Clerk mentioned the passing of retired Police Officer Lek Sricharmorn. He
reminded the community to come out and support the COPs fundraiser for the Special
Olympics Torch Run.
Citizen Comment
Item A11:
Shawn Decker, 1324 Ashland was in support of the business Sketchbook Brewing Co.
and its owners who are great neighbors.
Niki Hiltwein, 820 Hinman hope that the business will be good neighbors even though 50 of 498
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6/5/2014 1:21 PM
she had some reservations. This should have been a mandatory special use request.
Jan Berkson, 1214 Washington St. stated her and her husband support the business.
Jesse Rowell, 918 Madison St. was in support of the Sketchbook business.
Animal Shelter
Jeffrey Mallow, 2315 Hartzell St. he felt humiliated with the decision to break partnership
with CARE.
Leslie Letenick, 7730 Kedvale volunteered for many years. She stated it is ethically and
morally illegal.
Karen Straws, 1616 Hinman Ave. volunteered for 14 years to raise money for the shelter.
SP1
Junad Rizki, 2784 Sheridan Rd. requested more information on the issue.
SPECIAL ORDER OF BUSINESS
(SP1) James Park Landfill Site Monitoring Update
Staff recommends that City Council receive an update report on the status of
landfill site monitoring at James Park and authorize the City Manager to execute
an amendment to the contract for Environmental Consulting Services with CS
Geologic LLC (920 Cambridge Drive, Libertyville, IL) in an amount not to exceed
$58,167.65. Funding is provided by the Environmental Compliance Account
780084.62130.
For Action
Fire Chief Klaiber gave an update of the findings as of Tuesday, May 27, 2014.
Items not approved on Consent Agenda
(A9) Ordinance 60-O-14, Amending the Minority, Women and Evanston Based
Employer (MWEBE), and Local Employment Programs (LEP)
The MWEBE Committee recommends consideration of an amendment to the
MWEBE/LEP revising the penalty section from a $100/per day to a 3.0% of total
project value penalty.
Staff recommends the following alternative: 1) that the penalty be changed to 1%
of the cost of any eligible project through December 31, 2015; 2) that staff be
directed to work with the MWEBE Committee to convene a meeting of local
contractors who have worked on City of Evanston projects to discuss ways to
increase hiring of Evanston residents on contracts subject to LEP; 3) staff be
directed to do additional research on impacts of similar programs in other
jurisdictions; and 4) staff be directed to report back to MWEBE Committee and
City Council to report on impacts of penalty change by October 1, 2015. This
ordinance was held at City Council on April 28, 2014
For Action
(A11) Ordinance 49-O-14, Increasing P-1 Liquor Licenses for Common Culture
Beer Co., d/b/a Sketchbook Brewing Co., 825 Chicago Avenue, Suite E2
Liquor Control Review Board recommends City Council adoption of Ordinance
49-O-14, which amends Evanston City Code of 2012 Subsection 3-4-6-(P-1), as
amended, to increase the number of authorized Class P-1 liquor licenses from
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one (1) to two (2), and permit issuance of a Class P-1 license to Common
Culture Beer Co., d/b/a Sketchbook Brewing Co. (“Company”), 825 Chicago
Avenue, Suite E2. This ordinance was introduced at the May 12, 2014 City
Council meeting.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of May 12, 2014
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through May 4, 2014 $2,514,169.76
(A2) City of Evanston Bills -- May 28, 2014 $2,192,895.08
For Action
(A3.1) Approval of 2014 Water Main and Street Resurfacing (CIP 2) Contract with
A. Lamp Concrete Contractors Inc. (Bid 14-27)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2014 Water Main Replacement & Street Resurfacing CIP 2
Project to A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg,
IL) in the amount of $2,548,361.25. Funding is provided by the Water Fund
(733086.65515) in the amount of $1,791,888.62; Sewer Fund (7420.65515) in
the amount of $100,719.65; and Capital Improvement Plan (CIP) Street
Resurfacing Account (415857.65515) in the amount $655,752.99.
For Action
(A3.2) Approval of 2014 Street Improvement (CIP 3) Contract with A. Lamp
Concrete Contractors Inc. (Bid 14-31)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2014 Street Improvement Project CIP 3 to A. Lamp Concrete
Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of
$1,128,934.10. Funding is provided by the 2014 CIP Street Resurfacing Account
(415857.65515) in the amount of $862,334.10; Pedestrian Safety Account
(416434.65515) in the amount of $60,000; and Sewer Fund (7420.65515) in the
amount of $206,600.
For Action
(A3.3) Approval of Changes to ADT Alarm Monitoring Agreement
Staff recommends City Council authorize the City Manager to execute a new
agreement with ADT Security Systems, Inc. (now Tyco Integrated Security) for
the monitoring of City facilities. The Annual Service Charges are $13,860 per
year, and the Initial Term of the Agreement is 5 years. Funding will continue to be
provided by Information Technology Account 1932.64505 (Telecommunications –
Line Carrier Charges) with a budget of $37,500.
For Action
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(A4) Resolution25-R-14, Law Enforcement Mutual Aid Agreement and the
Existence and Formation of the Illinois Law Enforcement Alarm System by
Intergovernmental Cooperation
Staff recommends City Council adoption of Resolution 25-R-14 authorizing the
City Manager to execute the intergovernmental “Law Enforcement Mutual Aid
Agreement” (“Mutual Aid Agreement”) with other municipalities and public
agencies in Illinois who are members of the Illinois Law Enforcement Alarm
System (“ILEAS”).
For Action
(A5) Resolution 26-R-14, Memorandum of Understanding with the Cook County
Department of Homeland Security and Emergency Management for
Emergency Equipment Assistance if Needed by the City of Evanston
Staff recommends City Council adoption of Resolution 26-R-14 authorizing the
City Manager to execute an Emergency Equipment Memorandum of
Understanding between the City of Evanston and the Cook County Department
of Homeland Security and Emergency Management (DHSEM) to provide
emergency event and disaster response assistance through the use of DHSEM
emergency equipment when local resources are insufficient to meet the response
needs of the City of Evanston.
For Action
(A6) Resolution 31-R-14: Renewal of Easement Agreement with the Metropolitan
Water Reclamation District of Greater Chicago
Staff recommends City Council adoption of Resolution 31-R-14 authorizing the
City Manager to execute an easement agreement with the Metropolitan Water
Reclamation District of Greater Chicago, which will allow the City to maintain and
repair an existing 48-inch diameter storm sewer along Popular Avenue.
For Action
(A7) Resolution 39-R-14, Regarding Howard Hartrey TIF District Surplus
Staff recommends the City Council adoption of Resolution 39-R-14 declaring a
surplus of $1.0M from the Howard Hartrey Tax Increment Financing (TIF) District
at the end of Fiscal Year 2013.
For Action
(A8) Ordinance 64-O-14 Alley Paving Special Assessment No. 1511
Staff recommends adoption of Ordinance 64-O-14 by which City Council would
authorize paving of the alley north of Leonard Place, east of Wesley Avenue
through the Special Assessment Process. Funding is provided by: $99,900.68
from the Special Assessment Account (6365.65515) and $99,900.68 from the
2014 approved CIP budget for alley paving. The adjacent property owners are
responsible for half of the project cost through the special assessment process.
For Introduction
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(A10) Ordinance 42-O-14, Amending P-1 Liquor License and Creating P-2 License
Local Liquor Commissioner recommends City Council adoption of Ordinance 42-
O-14, which amends the Class P-1 liquor license. Recognizing the different
business models, a new subsection, Class P-2, was created to classify larger
craft breweries selling beer at retail and addressing food service and product
consumption in craft brewery taprooms. This ordinance was introduced at the
May 12, 2014 City Council meeting with sampling restrictions requested.
For Action
(A12) Ordinance 23-O-14, Addition of Chapter 31 to Title 3 of the Evanston City
Code Regulating Collection Boxes
Staff recommends City Council adoption of Ordinance 23-O-14, which will
regulate the placement and appearance of collection boxes within the City of
Evanston. Ordinance 23-O-14 requires entities interested in placing a collection
box to obtain a license from the City of Evanston for a fee; Evanston-based non-
profits (such as the Evanston School Children’s Clothing Association and the
YWCA) must still obtain such license but are exempt from paying the license fee.
This ordinance was introduced at the May 12, 2014 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 70-O-14, Granting a Special Use for a Type 2 Restaurant,
YoFresh Yogurt Cafe, at 635 Chicago Avenue #7
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
70-O-14 granting a special use permit for a Type 2 Restaurant, YoFresh Yogurt
Cafe, at 635 Chicago Avenue #7. The requested special use permit will allow a
specialty Type 2 Restaurant to occupy a vacant commercial space in an existing
strip mall.
For Introduction
(P2) Ordinance 72-O-14, Amending the Special Use for a Convenience Store at
555 Howard Street in the B3 District
Staff recommends adoption of Ordinance 72-O-14. The proposed Ordinance
amends an existing special use for the convenience store located at 555 Howard
Street to allow it to remain open until 10:00 p.m. instead of 8:00 p.m. Suspension
of the Rules is requested to permit Introduction and Action by City Council on
May 27, 2014.
For Introduction and Action
(P3) Approval of Sidewalk Café for The Lucky Platter, 514 Main Street
Staff recommends approval of a first-time application for a sidewalk café (SWC)
permit for The Lucky Platter, a Type #1 Restaurant located at 514 Main St.
For Action
(P4) Ordinance 56-O-14 Amending the Zoning Ordinance to Establish the
Definition and Land Use Regulations for Aquaponics
The Plan Commission and City staff recommend adoption of Ordinance 56-O-14,
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which amends the Zoning Ordinance to establish a definition and land use
regulations for Aquaponics. As proposed, an aquaponics establishment would be
allowed as a special use in the B, C, I and M districts. This ordinance was
introduced at the May 12, 2014 City Council meeting.
For Action
(P5) Ordinance 57-O-14 Amending the Zoning Ordinance to Establish the
Definition and Land Use Regulations for Craft-Breweries
The Plan Commission and City staff recommend adoption of Ordinance 57-O-14,
which amends the Zoning Ordinance to establish a definition and land use
regulations for Craft-Breweries. The proposed definition for a Craft-brewery is
aligned with the Class P-1 liquor license for craft-breweries with production
limitation from 0 to 30,000 barrels (930,000 gallons) per year. The amendment
proposes allowing craft-breweries as a by-right permitted use in the M and I
districts and as a special use in C and B districts. This ordinance was introduced
at the May 12, 2014 City Council meeting. Staff requests that this ordinance be
continued to the June 9, 2014 City Council meeting.
For Action
HUMAN SERVICES COMMITTEE
(H1) Ordinance 34-O-14, Amending and Revising City Code Title 5, Chapter 1,
“Property Maintenance Code”
Staff recommends adoption of Ordinance 34-O-14, the City Property
Maintenance Code revision, which adopts the International Property
Maintenance Code of 2012 with proposed amendments. This ordinance was
introduced at the May 12, 2014 City Council meeting.
For Action
APPOINTMENTS
(APP1) For Appointment to:
Board of Animal Control Ruth Ann Hladish
For Action
Items for discussion
(SP1) James Park Landfill Site Monitoring Update
Staff recommends that City Council receive an update report on the status of
landfill site monitoring at James Park and authorize the City Manager to execute
an amendment to the contract for Environmental Consulting Services with CS
Geologic LLC (920 Cambridge Drive, Libertyville, IL) in an amount not to exceed
$58,167.65. Funding is provided by the Environmental Compliance Account
780084.62130.
For Action
Alderman Rainey motioned for approval and Alderman Tendam seconded the motion.
The Roll Call vote was 8-0, and the motion passed.
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(A9) Ordinance 60-O-14, Amending the Minority, Women and Evanston Based
Employer (MWEBE), and Local Employment Programs (LEP)
The MWEBE Committee recommends consideration of an amendment to the
MWEBE/LEP revising the penalty section from a $100/per day to a 3.0% of total
project value penalty.
Staff recommends the following alternative: 1) that the penalty be changed to 1%
of the cost of any eligible project through December 31, 2015; 2) that staff be
directed to work with the MWEBE Committee to convene a meeting of local
contractors who have worked on City of Evanston projects to discuss ways to
increase hiring of Evanston residents on contracts subject to LEP; 3) staff be
directed to do additional research on impacts of similar programs in other
jurisdictions; and 4) staff be directed to report back to MWEBE Committee and
City Council to report on impacts of penalty change by October 1, 2015. This
ordinance was held at City Council on April 28, 2014
For Action
Alderman Holmes motioned for approval and Alderman Tendam seconded the motion.
Alderman Wilson asked that the item be held until an opportunity to discuss it more, so
he motioned to hold and Alderman Wynne seconded.
(A11) Ordinance 49-O-14, Increasing P-1 Liquor Licenses for Common Culture
Beer Co., d/b/a Sketchbook Brewing Co., 825 Chicago Avenue, Suite E2
Liquor Control Review Board recommends City Council adoption of Ordinance
49-O-14, which amends Evanston City Code of 2012 Subsection 3-4-6-(P-1), as
amended, to increase the number of authorized Class P-1 liquor licenses from
one (1) to two (2), and permit issuance of a Class P-1 license to Common
Culture Beer Co., d/b/a Sketchbook Brewing Co. (“Company”), 825 Chicago
Avenue, Suite E2. This ordinance was introduced at the May 12, 2014 City
Council meeting.
For Action
Alderman Holmes motioned for approval and it was seconded, and with a Roll Call vote
of 8-0 the motion passed,
(P1) Ordinance 70-O-14, Granting a Special Use for a Type 2 Restaurant,
YoFresh Yogurt Cafe, at 635 Chicago Avenue #7
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
70-O-14 granting a special use permit for a Type 2 Restaurant, YoFresh Yogurt
Cafe, at 635 Chicago Avenue #7. The requested special use permit will allow a
specialty Type 2 Restaurant to occupy a vacant commercial space in an existing
strip mall.
For Introduction
Alderman Rainey motioned for approval for action
(P2) Ordinance 72-O-14, Amending the Special Use for a Convenience Store at
555 Howard Street in the B3 District
Staff recommends adoption of Ordinance 72-O-14. The proposed Ordinance
amends an existing special use for the convenience store located at 555 Howard
Street to allow it to remain open until 10:00 p.m. instead of 8:00 p.m. Suspension
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of the Rules is requested to permit Introduction and Action by City Council on
May 27, 2014.
For Introduction and Action
Alderman Rainey motioned for approval and Alderman Holmes seconded it. Vote was
8-0 and the motion passed.
(P5) Ordinance 57-O-14 Amending the Zoning Ordinance to Establish the
Definition and Land Use Regulations for Craft-Breweries
The Plan Commission and City staff recommend adoption of Ordinance 57-O-14,
which amends the Zoning Ordinance to establish a definition and land use
regulations for Craft-Breweries. The proposed definition for a Craft-brewery is
aligned with the Class P-1 liquor license for craft-breweries with production
limitation from 0 to 30,000 barrels (930,000 gallons) per year. The amendment
proposes allowing craft-breweries as a by-right permitted use in the M and I
districts and as a special use in C and B districts. This ordinance was introduced
at the May 12, 2014 City Council meeting. Staff requests that this ordinance be
continued to the June 9, 2014 City Council meeting.
For Action
Alderman Rainey stated the item was held over to the June 9, 2014 City Council
Meeting.
Call of the Wards
Ward 5, Alderman Holmes had no report.
Ward 6, Alderman Tendam wanted to remind everyone of the event at Fleetwood-
Jourdain on May 31, 2014 at 2 P.M. a spelling bee for senior citizens.
Ward 8, Alderman Rainey
Ward 9, Alderman Burrus had no report.
Ward 1, Alderman Fiske stated a lot going on in the 1st ward, Tuesday, June 3rd 7:00 at
the Library.
Ward 2, Alderman Braithwaite had no report.
Ward 3, Alderman Wynne reminded all of her ward meeting on Thursday evening
Ward 4, Alderman Wilson had no report (arrived at Council at 8:15 P.M.).
Alderman Wilson motioned to convene into Executive Session to discuss Litigation and
Minutes, it was seconded and with a Voice Vote the meeting was adjourned at 8:56
P.M.
Submitted by,
Hon. Rodney Greene, MMC
City Clerk
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, June 27, 2014
6 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN HOLMES, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF May 27, 2014
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through May 5-18, 2014 $2,570,632.95
(A2) City of Evanston Bills -- June 10, 2014 $2,184,174.14
Credit Card Bill Activity Ending April 30, 2014 $132,118.43
For Action
(A3.1) Approval of Washington Street Water Main Lining Contract with Fer-Pal
Construction USA, LLC
Staff recommends that City Council authorize the City Manager to execute a
contract for Water Main Lining – Washington Street (Bid No. 14-34) with Fer-Pal
Construction USA, LCC (1350 Gasket Drive, Elgin, IL) in the amount of
$150,400. Funding is provided from the Water Fund (7330.65515), which has an
allocation of $3,350,000 for water main improvements and therefore this account
will be over budget by $118,478.50, assuming all projects come in as approved.
Staff will monitor the entire Water Fund expense through 2014 to determine if a
budget amendment is needed.
For Action
(A3.2) Approval of the Renewal Service Agreement with OTIS Elevator Corp. for
the Civic and Service Centers, and Maple Avenue and Church Street Self
Parks
Staff recommends City Council authorize the City Manager to execute a renewal
agreement of a sole source service and maintenance agreement with OTIS
Elevator Corporation (949 Oak Creek Drive, Lombard, IL) for the elevators at the
Service and Civic Centers, and Maple Avenue and Church Street parking
garages for a 1-year term at a cost of $69,280.32. Funding will be provided from
various fund sources, a table is provided.
For Action
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Rev. 6/5/2014 3:53:06 PM
(A3.3) Approval of 2014 50/50 Sidewalk Replacement Contract with Schroeder &
Schroeder Inc.
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2014 50/50 Sidewalk Replacement Project (Bid 14-30) to
Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL) in the
amount of $352,575. Funding for this work will be from CIP Funds $250,000
(415864.65515) and private funds $122,575.
For Action
(A4) Resolution 41-R-14, Open Space Land Acquisition and Development
(OSLAD) Grant Application
Staff is requesting adoption of Resolution 41-R-14 for an OSLAD grant through
the Illinois Department of Natural Resources (IDNR) for the Lovelace Park
Athletic Field Renovation Project for the maximum grant award of $400,000.
For Action
(A5) Resolution 45-R-14, Prevailing Wage Act Compliance
Staff recommends City Council adoption of Resolution 45-R-14 in order to
comply with the provisions of the Illinois Prevailing Wage Act, 820 ILCS 130/0.01,
et seq. The Act requires that public entities establish prevailing wages in June of
every year for certain laborers, workers, and mechanics. The Act also requires
that contractors and subcontractors pay workers covered under the Act, who are
employed on public works construction projects, a wage no less than the general
prevailing rate of wages in the county where the work is performed.
For Action
(A6) Ordinance 39-O-14, Allowing the Sale of Beer at Automobile Service
Stations
Local Liquor Commissioner and staff recommend adoption of Ordinance 39-O-
14, “Amending City Code Sections 3-4-1 and 3-4-6 By Creating the New Class O
Liquor License Allowing the Sale of Beer at Automobile Service Stations Which
Have More Than 3000 Feet of Interior Floor Space.”
For Introduction
(A7) Ordinance 76-O-14, Increasing the Number of Class D Liquor Licenses for
DMK Burger Bar & Fish Bar, 815 Noyes Street
Local Liquor Commissioner and staff recommend adoption of Ordinance 76-O-14
amending Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to
increase the number of authorized Class D liquor licenses from fifty (50) to fifty-
one (51) and permit issuance of a Class D license to DMK Burger Bar & Fish Bar
(“Company”), 815 Noyes Street.
For Introduction
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(A8) Ordinance 77-O-14, Increasing the Number of Class U Liquor Licenses for
Piccolo Theatre, Inc., 600 Main Street
Local Liquor Commissioner and staff recommend adoption of Ordinance 77-O-14
amending Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to
increase the number of authorized Class U liquor licenses from zero (0) to one
(1) and permit issuance of a Class U license to Piccolo Theatre, Inc.
(“Company”), 600 Main Street.
For Introduction
(A9) Ordinance 73-O-14, Establishing a 3-Way Stop at the Intersection of Wesley
Avenue and Seward Street
Staff recommends City Council adoption of Ordinance 73-O-14 which would
amend Section 10-11-5(C), Schedule V(C) of the City Code to establish a 3-Way
Stop at the intersection of Wesley Avenue and Steward Street. Funding will be
through the General Fund-Traffic Control Supplies (2670.65115), with a budget
of $40,000 for FY 2014.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: D. Holmes, A. Rainey, P. Braithwaite, C. Burrus
MEMBERS ABSENT: J. Grover
STAFF PRESENT: L. Biggs, W. Bobkiewicz, E. Thomas-Smith, Chief Eddington, L.
Jeschke, S. Robinson, G. Farrar, H. Pirooz, J. Williams-Kinsel,
E. Storlie, S. Nagar, J. McRae
STAFF ABSENT: M. Lyons, D. Stoneback, J. Maiworm, C. Plante T. Turner, P.
D’Agostino, S. Flax, A. Porta, J. Murphy, J. Calderon, R. Voss,
R. Dahal, B. Dorneker, Chief Klaiber
PRESIDING OFFICIAL: Ald. Holmes
I. DECLARATION OF QUORUM
A quorum being present, Ald. Holmes called the meeting to order at 6:03 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF MAY 12, 2014.
Ald. Burrus moved to approve the minutes of the May 12, 2014 A&PW meeting
as submitted, seconded by Ald. Rainey.
The minutes of the May 12, 2014 meeting were approved unanimously 3-0.
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through May 4, 2014 $2,514,169.76
(A2) City of Evanston Bills -- May 28, 2014 $2,192,895.08
For Action
Ald. Burrus moved to approve the City of Evanston Payroll (A1) through May
4, 2014 seconded by Ald. Rainey. The Committee voted unanimously 3-0 to
approve the payroll.
Ald. Burrus moved to approve the City of Evanston Bills through May 28, 2014,
seconded by Ald. Rainey. The Committee voted unanimously 3-0 to approve
the bills.
(A3.1) Approval of 2014 Water Main and Street Resurfacing (CIP 2) Contract
with A. Lamp Concrete Contractors Inc. (Bid 14-27)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2014 Water Main Replacement & Street Resurfacing CIP 2 Project
to A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the
DRAFT- NOT
APPROVED
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amount of $2,548,361.25. Funding is provided by the Water Fund (733086.65515) in
the amount of $1,791,888.62; Sewer Fund (7420.65515) in the amount of
$100,719.65; and Capital Improvement Plan (CIP) Street Resurfacing Account
(415857.65515) in the amount $655,752.99.
For Action
Ald. Rainey moved to authorize the City Manager to execute a contract for the
2014 Water Main Replacement & Street Resurfacing CIP 2 Project to A. Lamp
Concrete Contractors Inc. in the amount of $2,548,361.25, seconded by Ald.
Burrus.
The Committee voted unanimously 4-0 to recommend approval of the
agreement.
(A3.2) Approval of 2014 Street Improvement (CIP 3) Contract with A. Lamp
Concrete Contractors Inc. (Bid 14-31)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2014 Street Improvement Project CIP 3 to A. Lamp Concrete
Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of
$1,128,934.10. Funding is provided by the 2014 CIP Street Resurfacing Account
(415857.65515) in the amount of $862,334.10; Pedestrian Safety Account
(416434.65515) in the amount of $60,000; and Sewer Fund (7420.65515) in the
amount of $206,600.
For Action
Ald. Holmes moved to recommend that City Council authorize the City
Manager to execute a contract for the 2014 Street Improvement Project CIP 3
to A. Lamp Concrete Contractors Inc. in the amount of $1,128,934.10,
seconded by Ald. Burrus.
The Committee voted unanimously 3-0 to recommend approval of the contract.
(A3.3) Approval of Changes to ADT Alarm Monitoring Agreement
Staff recommends City Council authorize the City Manager to execute a new
agreement with ADT Security Systems, Inc. (now Tyco Integrated Security) for the
monitoring of City facilities. The Annual Service Charges are $13,860 per year, and
the Initial Term of the Agreement is 5 years. Funding will continue to be provided by
Information Technology Account 1932.64505 (Telecommunications – Line Carrier
Charges) with a budget of $37,500.
For Action
Ald. Braithwaite moved to recommend that City Council authorize the City
Manager to execute a new agreement with ADT Security Systems, Inc. for the
monitoring of City facilities for an Annual Service Charge of $13,860 per year
and the Initial Term of the Agreement is 5 years, seconded by Alderman
Burrus.
Perry Polinski, 911 Coordinator, explained that the new contract will not have an
impact on the current false alarm charges. The City alarms are directly connected to
the 911 center via copper circuits through AT&T at a cost of $125 per City
connection per month. This will convert those alarms to more advanced wireless
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technology at a cost of $55 per month.
At Ald. Rainey’s inquiry, 911 Coordinator Polinski stated that the current 125
residential alarms connected directly to the 911 center will continue to be monitored
the same.
Eventually, ADT will decommission our alarm receiver and move those business and
residential customers to their wireless product or customers can switch to a different
provider. He confirmed that ultimately the City will no longer charge false alarm fees
to residents.
911 Coordinator Polinski added that this change should reduce the number of false
alarms because the old system tends to be less reliable especially in bad weather.
He also noted that whether an alarm is connected directly to the 911 center or to a
central station an alarm fee and potential false alarm fees are still required.
The Committee voted unanimously 4-0 to recommend approval of the contract
extension.
(A4) Resolution 25-R-14, Law Enforcement Mutual Aid Agreement and the
Existence and Formation of the Illinois Law Enforcement Alarm System by
Intergovernmental Cooperation
Staff recommends City Council adoption of Resolution 25-R-14 authorizing the City
Manager to execute the intergovernmental “Law Enforcement Mutual Aid
Agreement” (“Mutual Aid Agreement”) with other municipalities and public agencies
in Illinois who are members of the Illinois Law Enforcement Alarm System (“ILEAS”).
For Action
Ald. Burrus moved to recommend City Council adoption of Resolution 25-R-14
authorizing the City Manager to execute the intergovernmental “Law
Enforcement Mutual Aid Agreement” (“Mutual Aid Agreement”) with other
municipalities and public agencies in Illinois who are members of the Illinois
Law Enforcement Alarm System (“ILEAS”), seconded by Ald. Braithwaite.
The Committee voted unanimously 4-0 to recommend adoption of the
resolution.
(A5) Resolution 26-R-14, Memorandum of Understanding with the Cook
County Department of Homeland Security and Emergency Management for
Emergency Equipment Assistance if Needed by the City of Evanston
Staff recommends City Council adoption of Resolution 26-R-14 authorizing the City
Manager to execute an Emergency Equipment Memorandum of Understanding
between the City of Evanston and the Cook County Department of Homeland
Security and Emergency Management (DHSEM) to provide emergency event and
disaster response assistance through the use of DHSEM emergency equipment
when local resources are insufficient to meet the response needs of the City of
Evanston.
For Action
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Ald. Rainey moved to recommend City Council adoption of Resolution 26-R-14
authorizing the City Manager to execute an Emergency Equipment
Memorandum of Understanding between the City of Evanston and the Cook
County Department of Homeland Security and Emergency Management
(DHSEM) to provide emergency event and disaster response assistance
through the use of DHSEM emergency equipment when local resources are
insufficient to meet the response needs of the City of Evanston, seconded by
Ald. Braithwaite.
At Ald. Rainey’s inquiry, Police Chief Richard Eddington explained that this
agreement covers physical assets like generators and mobile command posts that
we would borrow in times of disaster and emergency if the event exceeds our
resources. This agreement has been vetted by Legal and found to be in compliance
with our needs.
Chief Eddington added that there is no cost unless we cause damage to the
equipment.
The Committee voted unanimously 4-0 to recommend adoption of the
resolution.
(A6) Resolution 31-R-14: Renewal of Easement Agreement with the
Metropolitan Water Reclamation District of Greater Chicago
Staff recommends City Council adoption of Resolution 31-R-14 authorizing the City
Manager to execute an easement agreement with the Metropolitan Water
Reclamation District of Greater Chicago, which will allow the City to maintain and
repair an existing 48-inch diameter storm sewer along Popular Avenue.
For Action
Ald. Holmes moved to recommend City Council adoption of Resolution 31-R-
14 authorizing the City Manager to execute an easement agreement with the
Metropolitan Water Reclamation District of Greater Chicago, which will allow
the City to maintain and repair an existing 48-inch diameter storm sewer along
Popular Avenue, seconded by Ald. Burrus.
The Committee voted unanimously 4-0 to recommend adoption of the
ordinance.
(A7) Resolution 39-R-14, Regarding Howard Hartrey TIF District Surplus
Staff recommends the City Council adoption of Resolution 39-R-14 declaring a
surplus of $1.0M from the Howard Hartrey Tax Increment Financing (TIF) District at
the end of Fiscal Year 2013.
For Action
Ald. Braithwaite moved to recommend City Council adoption of Resolution 39-
R-14 declaring a surplus of $1.0M from the Howard Hartrey Tax Increment
Financing (TIF) District at the end of Fiscal Year 2013, seconded by Ald.
Rainey.
Ald. Rainey was not convinced will have the money to spare after forfeiture. She
requested further explanation from Assistant City Manager Lyons.
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City Manager Wally Bobkiewicz agreed to read through the staff report at Council
tonight to talk more about it there. He has heard Ald. Rainey’s concerns and
believes the infrastructure improvements needed can be covered with the remaining
funds available.
Ald. Rainey says she did not see any reference to the Culver's restaurant project in
the TIF site. She also asked if a disbursement to the Township was included in this
resolution.
Bobkiewicz agreed to provide more detail at the Council meeting later tonight after
speaking with Assistant City Manager Lyons.
The Committee voted unanimously 4-0 to recommend adoption of the
ordinance.
(A8) Ordinance 64-O-14 Alley Paving Special Assessment No. 1511
Staff recommends adoption of Ordinance 64-O-14 by which City Council would
authorize paving of the alley north of Leonard Place, east of Wesley Avenue through
the Special Assessment Process. Funding is provided by: $99,900.68 from the
Special Assessment Account (6365.65515) and $99,900.68 from the 2014 approved
CIP budget for alley paving. The adjacent property owners are responsible for half of
the project cost through the special assessment process.
For Introduction
Ald. Burrus moved to recommend adoption of Ordinance 64-O-14 by which
City Council would authorize paving of the alley north of Leonard Place, east
of Wesley Avenue through the Special Assessment Process, seconded by Ald.
Rainey.
PUBLIC COMMENT
Jules Marling, 1319 Leonard Place, explained that he spearheaded the project. He
has lived in his residence for about 12 years and has noticed a build up of water in
potholes the past few years. About once a year the potholes are scraped and
reappear within a week. There is a pretty serious drainage problem, which creates a
lot of mud and standing water with mosquitoes and bacteria.
Mr. Marling spoke with the Public Works Department to learn about the process and
quickly received eight of the 14 signatures on his alley paving petition. He attended a
meeting with the City a few weeks ago in which the project was explained to the
residents. He understands that some of his neighbors are opposed because of the
cost, but feels that this improvement will add to the quality of life and property value.
He also distributed pictures to show the state of the alley.
Marla Gunderson, 2148 Asbury, explained that she signed the petition and is in full
support of the alley paving project.
After looking at photo provided by Mr. Marling, Ald. Rainey stated that a small child
could drown in the puddles. Ald. Holmes explained that unfortunately alley grating
does not last very long.
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Stephanie Riger, 1304 Noyes, has lived in the areas over 30 years and objects to
the project. She explained that there are occasional puddles, but they are temporary.
She was very concerned about the environmental practice of paving the alley with
more concrete. She added that channeling more water onto Noyes Street, which
already floods will make the conditions even worse.
The total cost of the project is almost $200,000 to appease eight households. She
suggested taking the $100,000 that the City has earmarked for the project and
putting it towards filling potholes or the City schools. There are six households
opposed that will each have to pay over $7,000. She felt that the special assessment
for this project will mean that after a while only rich people will be able to live in the
community and the diversity that she sought by moving to Evanston will be
destroyed.
Ald. Rainey felt it was important to note that the alley paving program takes into
consideration the inability of some people to pay. Therefore there is a City program
that will pay the entire assessment for those unable to pay. She added that the
water will not be directed to Noyes Street. One of the reasons that alley paving is so
expensive is because of the drainage installed in the alley to properly direct water to
the sewer system.
Ms. Riger explained that she was told a few weeks ago at a meeting that the water
would run into the street. Ald. Holmes explained that staff will address that issue
shortly.
Dan Lewis, 1304 Noyes, Director for the Center of Civic Engagement at
Northwestern says that quite a few of the older people in the neighborhood are
opposed the project because of the cost. He asked the committee to consider not
going with the majority on this issue and looking into better ways to spend that
money.
Ald. Burrus was very concerned about the petition process not being anonymous.
She was very worried about the peer pressure of a resident going door-to-door to
collect signatures. She explained that in the speed bump (which the City does not
charge residents for) process once a petition is received anonymous post cards are
mailed to solicit feedback. Postcards should also be mailed to see if there is
sufficient support for alley paving.
Ald. Holmes responded that a public hearing was held May 7th and residents against
alley paving attended and voiced their concern.
Ald. Rainey said speed humps have nothing to do with charging residents. The
courts determine the alley paving process, not the City. She explained that it is not a
simple process and people need to stand up and say they are willing to pay. There is
a woman in her ward who tried for 25 years to get her alley paved. She simply could
not get enough signatures until last year. This process is just like an election,
majority rules. Ald. Burrus argued that elections are anonymous. Ald. Rainey
responded that she would not support an anonymous petition for alley paving.
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Ald. Burrus stated that the process should be the same for both alley paving and
speed humps.
Ald. Holmes explained that at the time she bought her house in 1962 the City did not
cover any of the cost of paving alleys. Now it covers half the cost.
Ald. Burrus believes there are alternatives to paving versus charging people large
sums of money. There is a really terrible alley across the street from her home that
is deemed one of the 10 worst in the City. The City is taking on the full cost to
dredge it. Ald. Holmes responded that the alternatives have been tried on many
alleys, including this one, and many times it just does not work. She noted that the
process states that majority rules. Ald. Burrus wants consistency in the processes.
Ald. Holmes suggested she make a reference to be addressed.
Ald. Rainey aid that dredging costs the taxpayers hundreds of thousands of dollars
over time. The real economical and safe solution is to pave the alleys. We allow for
people who cannot afford to pay.
Public Works Director Suzette Robinson explained that the special assessment
process for alley paving is a legal process dictated by the courts and requires a
public hearing. The courts also determine how costs are apportioned among the
residents along the alley. Typically, there is a resident who would like to have the
alley paved. The City provides a petition for them to circulate, which includes an
estimated cost per household. Once the petition is submitted with the required
number of signatures, the City notifies all the property owners in advance of the
public hearing.
Director Robinson did confirm that the speed bump postcard process is easier and
cheaper. Speed humps can be requested by anyone, including residents and
aldermen. Postcards are sent out because the response rate is higher and there is
no party responsible for collecting signatures on a petition.
At Ald. Burrus’ inquiry, City Manager Bobkiewicz agrees to implement any policies
the Council approves. He explained that the Public Works Department has
implemented policies according to Council direction.
Ald. Rainey pointed out that the Board of Local Improvements committee that also
meets to make determinations as well. The City does free alley paving in Community
Development Block Grant neighborhoods if the number of low and moderate-income
families meet the standard.
Ald. Burrus is worried about residents dealing with peer pressure. She noted
instances of residents that were afraid to confront their neighbors. Director Robinson
said that residents can call Engineering and take their name off the petition. The
person that initiated the petition is contacted and informed that they no longer have
the required majority of signatures.
The Committee voted 3-1 with Ald. Burrus opposed to the adoption of the
ordinance.
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IV. ITEMS FOR DISCUSSION
(APW1)Banner Policy
For Discussion
Director Robinson presented the updated banner policy and walked through the
process. One of the major changes is to limit banners to City-funded and City-
sponsored events. There are some exceptions:
Local government entities can have banners within a block of their location.
Hospitals and the university are also limited to a one-block radius.
The downtown business district has its own banner program provided by
Downtown Evanston.
Major anniversary milestones (25th, 50th 100th year) will require Council
approval.
Ald. Holmes informed the committee that the Community Development Block Grant
(CDBG) no longer funds the purchase of banners. Ald. Rainey asked for clarification
about the no banner rule on Ridge, Green Bay or Dempster (four lane major streets -
- to reduce driver distraction). Director Robinson explained that the hospitals,
government agencies and the university could have banners on those streets, within
the one-block radius.
Director Robinson stated that banners could only be displayed between May 1st and
October 31st of each year.
At Ald. Burrus’ inquiry, Director Robinson explained that staff is designing a better
display system for banners at Grey Park, Ridge and Main. Installation is expected
this fall.
Ald. Braithwaite asked for a provision to allow neighborhood groups to display
banners to identify particular neighborhoods within the 2nd ward. Ald. Holmes says
that issue may be addressed by the final wayfinding signage report in process
through the Economic Development Committee. Ald. Braithwaite also added that he
has received requests for small businesses to promote either a special event or a
specific period of time.
City Manager Bobkiewicz explained that no agreements have been struck with the
consultants on the wayfinding and there is no timeframe yet. He noted that a
provision could be included in the policy if a neighborhood group agrees to pay for
the banners and the cost of installation. At Ald. Holmes’ inquiry, he also agreed to
confirm whether CDBG continues to fund banners.
At City Manager Bobkiewicz’s request, Grant Farrar, Corporation Counsel, explained
that with respect to small businesses providing their own banners it gets into issues
of content neutrality and commercial speech. If the City allows one business to
install banners and denies another, the City could be subjected to challenges. It is
the Law Department’s opinion that it would be imprudent to extend any type of policy
that would permit such commercial speech by businesses posting banners.
The other related and ancillary point is the tort immunity issue. If a business installs
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banners the City would insist they assume the risk legally, but realistically the City
would be sued if a banner fell and injured someone. He felt that the policy as
presented has balanced all of the above concern, considerations and legal equities.
Ald. Braithwaite sees inconsistency between provisions made for Downtown
Evanston and West Evanston. He would like the same opportunities for businesses
in West Evanston. City Manager Bobkiewicz explains that those provisions currently
exist. If a business association develops a banner program similar to Downtown
Evanston it is allowable under the policy.
VI. COMMUNICATIONS
VII. ADJOURNMENT
Ald. Rainey moved to adjourn.
The Committee voted unanimously 4-0 to adjourn. The meeting was
adjourned at 7:09p.m.
Respectfully submitted,
Janella Hardin
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Shannon Sheriff, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: June 5, 2014
Recommended Action:
Staff recommends approval of the City of Evanston Payroll and Bills List. Continuing in
2014 the bills list will not include the Evanston Public Library. The Library bills will be
included for informational purposes in the Treasurer’s Monthly Report.
Summary:
Payroll – May 5, 2014 through May 18, 2014 $2,570,632.95
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – June 10, 2014 $2,184,147.14
General Fund Amount – Bills list $ 260,262.49
General Fund Amount – Supplemental list $ 0.00
General Fund Total: $ 260,262.49
TOTAL AMOUNT OF BILLS LIST & PAYROLL $4,754,780.09
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Credit Card Activity – Period Ending February 28, 2014 $120,686.35
Credit Card Activity – Period Ending April 30, 2014 $132,118.43
Attachments
Bills List, April Credit Card TransactionsTransactions
For City Council meeting of June 9, 2014 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
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100 GENERAL FUND
100 GENERAL 10260 CITY OF EVANSTON ‐ PETTY CASH PETTY CASH 464.63
41340 CITY OF EVANSTON ‐ PETTY CASH SPECIAL OP. GROUP/TAC TEAM 2,500.00
41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS‐CASE #14‐5206 907.80
41420 JOSEPH W. DUGAN MEALS‐GANG SUPPRESSION 30.00
41420 MARK A. POYA MEALS‐GANG SUPPRESSION 30.00
41420 ANGELO J. WILLIAMS MEALS‐GANG SUPPRESSION 30.00
100 GENERAL Total 3,962.43
1300 CITY COUNCIL 62360 NORTHWEST MUNICIPAL CONF. 2014‐15 MEMBERSHIP 25,528.00
62456 ON TRACK FULFILLMENT INC. POST CARD MAILING 552.97
1300 CITY COUNCIL Total 26,080.97
1400 CITY CLERK 62295 RODNEY GREENE INSTITUTE OF MUNI. CLERKS 84.65
1400 CITY CLERK Total 84.65
1505 CITY MANAGER 62360 IL. CITY/COUNTY MGMT. ASSOC. 2014 MEMB.‐WALLY BOBKIEWICZ 421.00
62360 ALLIANCE FOR INNOVATION, INC. 2‐YEAR MEMBERSHIP AFI 5,000.00
62509 GOV TEMPS USA, LLC CONSULTING SERVICES 3,150.00
65095 OFFICE DEPOT OFFICE SUPPLIES‐FOLDER 40.54
65095 OFFICE DEPOT OFFICE SUPPLIES‐MOUSE 28.49
65095 OFFICE DEPOT OFFICE SUPPLIES‐PAD 41.33
1505 CITY MANAGER Total 8,681.36
1705 LEGAL ADMINISTRATION 62509 SUSAN D BRUNNER HEARING OFFICER 3,010.00
62509 ANJANA HANSEN HEARING OFFICER 600.00
62509 JEFFREY D. GREENSPAN HEARING OFFICER 1,410.00
62509 LAW OFFICE OF MITCHELL C. EX HEARING OFFICER 1,245.00
65010 WEST GROUP PAYMENT CTR BOOKS AND SUBSCRIPTIONS 170.50
65010 WEST GROUP PAYMENT CTR LEGAL BOOKS ‐ INTERNET CHARGES 807.69
65095 WEST GROUP PAYMENT CTR PRODUCT CHARGES 84.50
1705 LEGAL ADMINISTRATION Total 7,327.69
1910 FINANCE DIVISION ‐ REVENUE 62431 GARDA CASH LOGISTICS ARMORED CAR SERVICES 3.47
65095 OFFICE DEPOT OFFICE SUPPLIES‐CALCULATORS 160.77
65095 OFFICE DEPOT OFFICE SUPPLIES‐FILES 129.35
65095 OFFICE DEPOT OFFICE SUPPLIES‐PAPER 103.63
65095 OFFICE DEPOT OFFICE SUPPLIES‐ROLL 15.54
1910 FINANCE DIVISION ‐ REVENUE Total 412.76
1915 HUMAN RESOURCE DIVI. ‐ PAYROLL 65095 ALLEGRA PRINT & IMAGING PRINTING SERVICES 43.00
1915 HUMAN RESOURCE DIVI. ‐ PAYROLL Total 43.00
1920 FINANCE DIVISION ‐ ACCOUNTING 62185 U.S. TREASURY RHS PLAN/EXCISE TAX 282.00
62280 FEDERAL EXPRESS CORP.SHIPPING 27.89
1920 FINANCE DIVISION ‐ ACCOUNTING Total 309.89
1925 FINANCE DIVISION ‐ PURCHASING 65095 OFFICE DEPOT OFFICE SUPPLIES‐BATTERY 9.21
65095 OFFICE DEPOT OFFICE SUPPLIES‐CALCULATOR 60.03
65095 OFFICE DEPOT OFFICE SUPPLIES‐CREDIT (24.76)
65095 OFFICE DEPOT OFFICE SUPPLIES‐FAX 199.99
65095 OFFICE DEPOT OFFICE SUPPLIES‐FILE 50.14
65095 OFFICE DEPOT OFFICE SUPPLIES‐FILES 76.76
65095 OFFICE DEPOT OFFICE SUPPLIES‐LTR 29.78
1925 FINANCE DIVISION ‐ PURCHASING Total 401.15
1929 HUMAN RESOURCE DIVISION 62274 ILLINOIS STATE POLICE BACKGROUND CHECKS 252.00
62509 EAP CONSULTANTS, INC.EMPLOYEE SERVICES 988.20
62630 I.D.E.S. UNEMPLOYMENT INSURANCE 50,704.82
65095 OFFICE DEPOT 2014 OFFICE SUPPLIES REQUISITION 56.98
1929 HUMAN RESOURCE DIVISION Total 52,002.00
1932 INFORMATION TECHNOLOGY DIVI. 62175 IRON MOUNTAIN DATA PROTECTION 697.58
62185 BRAVESOFT TECH, INC ORACLE/SQL SUPPORT 1,430.00
62340 SOFTCHOICE MICROSOFT OS LICENSING 6,888.00
62340 SOURCE DIRECT HARDWARE MAINTENANCE 1,081.20
62380 US BANK EQUIPMENT FINANCE COPY MACHINE MAINTENANCE 1,641.52
65095 OFFICE DEPOT CREDIT (4,869.94)
65095 OFFICE DEPOT OFFICE SUPPLIES‐TONER 1,835.37
1932 INFORMATION TECHNOLOGY DIVI. Total 8,703.73
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06/10/2014
171 of 498
1941 PARKING ENFORCEMENT & TICKETS 52505 HILL, MELANIE CITATION OVERPAYMENT 35.00
52505 PETRO, GEORGE CITATION OVERPAYMENT 55.00
52505 BANJO, SOLOMON WHEEL TAX REFUND 55.00
52505 AMERICAN TRAFFIC SOLUTIONS CITATION OVERPAYMENT 10.00
1941 PARKING ENFORCEMENT & TICKETS Total 155.00
2101 COMMUNITY DEVELOPMENT ADMIN 65095 OFFICE DEPOT OFFICE SUPPLIES‐CUTLERY 44.09
65095 OFFICE DEPOT OFFICE SUPPLIES‐LOG 74.95
2101 COMMUNITY DEVELOPMENT ADMIN Total 119.04
2105 PLANNING & ZONING 65625 OFFICE CONCEPTS OFFICE FURNITURE 572.01
2105 PLANNING & ZONING Total 572.01
2120 HOUSING REHABILITATION 65095 OFFICE DEPOT OFFICE SUPPLIES‐FOLDER 10.11
2120 HOUSING REHABILITATION Total 10.11
2126 BUILDING INSPECTION SERVICES 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 11,666.00
65095 OFFICE DEPOT OFFICE SUPPLIES‐FOLDER 30.35
65625 OFFICE CONCEPTS OFFICE FURNITURE 1,144.02
2126 BUILDING INSPECTION SERVICES Total 12,840.37
2205 POLICE ADMINISTRATION 62210 ON TRACK FULFILLMENT INC. GUN BUYBACK 175.00
62245 EVANSTON CAR WASH CAR WASHES 144.00
62360 NELSON, KELLI VICTIM SERVICE ADVOCATE 2,453.79
64005 COMED UTILITIES‐APRIL 199.92
64015 NICOR UTILITIES‐APRIL 297.61
64540 VERIZON WIRELESS COMMUNICATION CHARGES‐APRIL 38.01
65015 TASER INTERNATIONAL TASER CARTRIDGES 1,092.59
65085 A‐MIDWEST BOARD‐UP INC.BOARD‐UP SERVICE 470.50
2205 POLICE ADMINISTRATION Total 4,871.42
2210 PATROL OPERATIONS 65015 TASER INTERNATIONAL TASER CARTRIDGES 2,185.18
65020 VCG UNIFORM UNIFORMS 52.95
2210 PATROL OPERATIONS Total 2,238.13
2215 CRIMINAL INVESTIGATION 65095 ARROWHEAD FORENSIC FORENSICS EQUIPMENT 153.25
65125 JP MORGAN CHASE BANK SUBPOENA PROCESSING 29.21
2215 CRIMINAL INVESTIGATION Total 182.46
2240 POLICE RECORDS 65095 MSF GRAPHICS, INC.PRINTING 295.60
65095 OFFICE DEPOT OFFICE SUPPLIES‐CD‐R 72.02
65095 OFFICE DEPOT OFFICE SUPPLIES‐CHAIRMAT 89.97
65095 OFFICE DEPOT OFFICE SUPPLIES‐FILE 97.92
65095 OFFICE DEPOT OFFICE SUPPLIES‐FILES 54.11
65095 OFFICE DEPOT OFFICE SUPPLIES‐FOLDER 63.52
65095 OFFICE DEPOT OFFICE SUPPLIES‐GUIDE 6.70
65095 OFFICE DEPOT OFFICE SUPPLIES‐TONER 492.26
65095 TRI‐TECH, INC.FORENSICS 115.05
2240 POLICE RECORDS Total 1,287.15
2250 SERVICE DESK 65040 GRAINGER, INC., W.W.STEEL SHELF 163.97
65040 LAPORT INC JANITORIAL SUPPLIES 1,443.30
2250 SERVICE DESK Total 1,607.27
2260 OFFICE OF ADMINISTRATION 62295 COLLEGE OF DUPAGE TRAINING 380.00
62295 JOSEPH W. DUGAN MEALS‐FORCE SCIENCE 75.00
62295 THOMAS J MOORE MEALS‐CVS EXAMINER 45.00
62295 CURTIN, III, THOMAS G MEALS‐ARMORER COURSE 60.00
62295 VANDERMEIR, MARK MEALS‐PEDESTRIAN CRASH TRAIN.45.00
62295 VANDERMEIR, MARK MEALS‐RADAR INSTRUCTION 75.00
62295 SHAYKHET TRAINING, LLC.TRAINING‐DEFENSIVE TACTICS 860.00
2260 OFFICE OF ADMINISTRATION Total 1,540.00
2305 FIRE MGT & SUPPORT 64015 NICOR UTILITIES‐APRIL 1,131.35
64015 DOMINION RETAIL UTILITIES‐APRIL 353.08
65020 A‐1 AIR COMPRESSOR PPE 251.00
65020 W S DARLEY & CO PPE 1,011.67
65020 EVANSTON IMPRINTABLES, INC. UNIFORMS 2,997.67
65020 S.M. SMITH COMPANY PPE 222.00
65095 OFFICE DEPOT OFFICE SUPPILES‐BINDER 440.59
65095 OFFICE DEPOT OFFICE SUPPILES‐TONER 279.75
2305 FIRE MGT & SUPPORT Total 6,687.11
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06/10/2014
272 of 498
2315 FIRE SUPPRESSION 62295 TASK FORCE 1 INC.FIREFIGHTER TRAINING 855.00
62295 SULLIVAN, BRENDAN SMOKE DIVERS CLASS 1,402.50
62295 VILLAGE OF ROMEOVILLE FIRE ACADEMYFIREFIGHTER TRAINING 505.00
62295 DANIEL R. PHILIPAITIS SMOKE DIVERS CLASS 277.50
62509 KC FITNESS SERVICE EQUIPMENT 735.00
62509 PAUL CONWAY SHIELDS RESCUE TOOLS 1,834.74
62522 A‐1 AIR COMPRESSOR AIR QUALITY TEST 135.00
62522 A‐1 AIR COMPRESSOR COMPRESSOR SERVICE 603.00
62522 A‐1 AIR COMPRESSOR HYPRO TESTS 280.00
65075 PHYSIO‐CONTROL, INC.EMS SUPPLIES 251.50
65085 A‐1 AIR COMPRESSOR SMALL TOOLS 211.00
65090 J & L ENGRAVING ENGRAVING 27.50
2315 FIRE SUPPRESSION Total 7,117.74
2407 HEALTH SERVICES ADMIN 62360 NACCHO NACCHO MEMBERSHIP 430.00
65095 OFFICE DEPOT OFFICE SUPPLIES‐SIGN 37.39
2407 HEALTH SERVICES ADMIN Total 467.39
2435 FOOD AND ENVIRONMENTAL HEALTH 62295 CHARLOTTE PICARD HIV PREVENTION TRAINING 418.86
62468 AMER. ACADEMY OF PEDIATRICS PHAMPHLETS 93.15
62477 VERIZON WIRELESS COMMUNICATION CHARGES‐APRIL 390.19
64540 VERIZON WIRELESS COMMUNICATION CHARGES‐APRIL 60.06
2435 FOOD AND ENVIRONMENTAL HEALTH Total 962.26
2499 GENERAL ASSISTANCE 62130 BAKER TILLY VIRCHOW KRAUSE AUDIT‐FIN. STATEMENTS 8,000.00
65095 OFFICE DEPOT OFFICE SUPPILES‐FILES 121.52
65095 MCBEE LASER CHECK 874.34
2499 GENERAL ASSISTANCE Total 8,995.86
2610 MUNICIPAL SERVICE CENTER 62225 SMITHEREEN PEST PEST MANAGEMENT 186.00
62440 METRO DOOR AND DOCK, INC. OVERHEAD DOOR MAINTENANCE 413.87
64015 NICOR UTILITIES‐APRIL 884.70
65040 WAREHOUSE DIRECT INC.JANITORIAL SUPPLIES 183.12
2610 MUNICIPAL SERVICE CENTER Total 1,667.69
2625 ENGINEERING 65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00
2625 ENGINEERING Total 39.00
2630 TRAFFIC ENGINEERING 65085 ARTS & LETTERS LTD.TEMP. NO PARKING SIGNS 547.00
2630 TRAFFIC ENGINEERING Total 547.00
2640 TRAF. SIG. & ST. LIGHT. MAINT 64006 COMED UTILITIES‐APRIL 2014 16,421.53
65070 ELCAST LIGHTING FIXTURE REPAIR 1,375.00
2640 TRAF. SIG. & ST. LIGHT. MAINT Total 17,796.53
2655 PARKS & FORESTRY MAINT. & OPER. 62195 NATURE'S PERSPECTIVE LANDSCAPING 2,099.70
62195 LANDSCAPE CONCEPTS MGMT HOWARD ST. LANDSCAPE MAINT.1,064.00
62195 LANDSCAPE CONCEPTS MGMT MAIN ST MAINTENANCE 1,036.00
62199 NATIONAL AWARD SERVICES PLATES 20.00
65005 BEAVER CREEK NURSERY BOTANICAL SUPPLIES 526.00
65050 KOMPAN, INC.EQUIPMENT 287.20
65055 GAMETIME PLAYGROUND EQUIPMENT 123.87
65055 NUTOYS LEISURE PRODUCTS CLAMP 484.00
65070 REINDERS, INC.FILTER 155.94
2655 PARKS & FORESTRY MAINT. & OPER. Total 5,796.71
2665 STREETS AND SANITATION ADMINIS 65095 OFFICE DEPOT OFFICE SUPPLIES‐FILES 216.31
65095 OFFICE DEPOT OFFICE SUPPLIES‐MOBILE 95.90
65095 OFFICE DEPOT OFFICE SUPPLIES‐MONITER 34.95
2665 STREETS AND SANITATION ADMINIS Total 347.16
2670 STREET AND ALLEY MAINTENANCE 62509 FINKBINER EQUIPMENT CO.GRINDING MACHINE 9,000.00
62509 FENCEWORKS, INC.FITNESS CENTER 1,900.00
65115 MIDWEST FENCE COMPANY GUARD RAIL REPAIR 4,961.00
65115 TRAFFIC & PARKING CONTROL TRAFFIC SIGN RECYCLING 4,913.36
2670 STREET AND ALLEY MAINTENANCE Total 20,774.36
2677 FACILITIES 62225 ANDERSON PEST CONTROL PEST CONTROL SUPPLY 28.00
62225 MARK VEND COMPANY ALDERMANIC LIBRARY 212.52
64005 COMED UTILITIES‐APRIL 80.81
64015 NICOR UTILITIES‐APRIL 100.85
65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 113.58
2677 FACILITIES Total 535.76
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06/10/2014
373 of 498
3005 REC. MGMT. & GENERAL SUPPORT 62360 U S CONFERENCE OF MAYORS WORKFORCE DEVEL. SERVICE FEE 825.00
3005 REC. MGMT. & GENERAL SUPPORT Total 825.00
3010 REC. BUSINESS & FISCAL MGMT 65095 ILLINOIS PAPER COMPANY OFFICE PAPER 538.00
3010 REC. BUSINESS & FISCAL MGMT Total 538.00
3020 REC GENERAL SUPPORT 62490 MINT CREEK FARM VENDOR LINK REIMBURSEMENT 40.00
62490 JON FIRST VENDOR LINK REIMBURSEMENT 43.00
62490 NOIR D'EBENE CHOCOLAT VENDOR LINK REIMBURSEMENT 21.00
62490 TERESA'S FRUIT AND HERBS VENDOR LINK REIMBURSEMENT 54.00
62490 LAKE BREEZE ORGANICS VENDOR LINK REIMBURSEMENT 83.00
62490 HENRY'S FARM VENDOR LINK REIMBURSEMENT 40.00
62490 HEARTLAND MEATS VENDOR LINK REIMBURSEMENT 39.00
62490 BRUNKOW CHEESE VENDOR LINK REIMBURSEMENT 66.00
62490 NICHOLS FARM & ORCHARD VENDOR LINK REIMBURSEMENT 51.00
62490 K.V. STOVER AND SON VENDOR LINK REIMBURSEMENT 112.00
62490 SMITS FARMS VENDOR LINK REIMBURSEMENT 33.00
62490 SWEETY PIES BAKERY VENDOR LINK REIMBURSEMENT 59.00
62490 RIVER VALLEY RANCH VENDOR LINK REIMBURSEMENT 57.00
62490 PASSION HOUSE COFFEE ROAST. VENDOR LINK REIMBURSEMENT 64.00
62490 ENDLESS GREENS VENDOR LINK REIMBURSEMENT 36.00
3020 REC GENERAL SUPPORT Total 798.00
3025 PARK UTILITIES 64005 COMED UTILITIES‐APRIL 1,594.74
64005 COMED UTILITIES‐MARCH 465.63
64015 NICOR UTILITIES‐APRIL 341.38
3025 PARK UTILITIES Total 2,401.75
3030 CROWN COMMUNITY CENTER 62505 FONSECA MARTIAL ARTS KARATE INSTRUCTIONAL CLASSES 6,072.00
64015 NICOR UTILITIES‐APRIL 493.60
3030 CROWN COMMUNITY CENTER Total 6,565.60
3035 CHANDLER COMMUNITY CENTER 62505 3 POINT ATHLETICS YOUTH BASKETBALL INSTRUCTION 1,470.00
62507 POSITIVE CONNECTIONS, INC. TRIP TO CLASSIC BOWL 121.00
62518 ALARM DETECTION SYSTEMS, INC. ALARM MONITORING 388.41
62518 ALARM DETECTION SYSTEMS, INC. ALARM MONITORING 388.41
64015 NICOR UTILITIES‐APRIL 163.51
65095 OFFICE DEPOT OFFICE SUPPLIES‐BINDER 6.24
65095 OFFICE DEPOT OFFICE SUPPLIES‐BOARD 53.87
65095 OFFICE DEPOT OFFICE SUPPLIES‐DESKPAD 53.50
65095 OFFICE DEPOT OFFICE SUPPLIES‐PSTRBD 59.82
3035 CHANDLER COMMUNITY CENTER Total 2,704.76
3040 FLEETWOOD JOURDAIN COM CT 62225 STA‐KLEEN INC.OVEN SURFACE CLEANING 39.00
64015 NICOR UTILITIES‐APRIL 276.38
65040 LAPORT INC JANITORIAL SUPPLIES 243.10
65095 OFFICE DEPOT OFFICE SUPPILES‐ENVELOPE 53.63
65095 OFFICE DEPOT OFFICE SUPPILES‐FILE 52.20
65095 OFFICE DEPOT OFFICE SUPPILES‐SHARPNER 64.59
3040 FLEETWOOD JOURDAIN COM CT Total 728.90
3045 FLEETWOOD/JOURDAIN THEATR 62210 QUARTET COPIES PRINTING SERVICES 153.70
3045 FLEETWOOD/JOURDAIN THEATR Total 153.70
3050 RECREATION OUTREACH PROGRAM 62210 GENERATION COPY INC PRINTING SERVICES 255.00
65095 ILLINOIS PAPER COMPANY OFFICE PAPER 81.50
3050 RECREATION OUTREACH PROGRAM Total 336.50
3055 LEVY CENTER SENIOR SERVICES 62210 ALLEGRA PRINT & IMAGING SIGNAGE 250.50
62210 ALLEGRA PRINT & IMAGING NEWS LETTER 591.00
62245 INSOLAR WINDOW TREATMENTS REPAIR TO WINDOW SHADE 190.00
62505 COMPUTER TRAINING & SUPPORT 1 ON 1 COMPUTER TRAINING 50.00
62505 COMPUTER TRAINING & SUPPORT COMPUTER TRAINING SESSIONS 250.00
62505 TIMOTHY PLACE BALLROOM DANCE INSTRUCTION 510.00
62695 303 TAXI 1301 TAXI COUPONS 7,806.00
64015 NICOR UTILITIES‐APRIL 265.60
65040 LAPORT INC JANITORIAL SUPPLIES 176.14
65095 OFFICE DEPOT OFFICE SUPPLIES‐DUSTER 62.71
65095 OFFICE DEPOT OFFICE SUPPLIES‐SIGNS 16.99
65110 MOBILE MINI, INC.STORAGE POD 111.58
3055 LEVY CENTER SENIOR SERVICES Total 10,280.52
3065 BOAT RAMP‐CHURCH ST 65050 GATWOOD CRANE SERVICE,INC CRANE FOR BOAT RAMP LAUNCH 2,800.00
3065 BOAT RAMP‐CHURCH ST Total 2,800.00
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06/10/2014
474 of 498
3095 CROWN ICE RINK 62245 JORSON & CARLSON BLADE SHARPENING 35.49
62245 MCCAULEY MECHANICAL SERVICE HOT WATER REPAIR 853.00
62375 JEAN'S GREENS, INC.MAY PLANT SERVICE 100.00
65040 LAPORT INC JANITORIAL SUPPLIES 637.01
65070 MCCAULEY MECHANICAL SERVICE MATERIAL FOR HOT WATER REPAIR 843.81
65080 COCA‐COLA ENTERPRISES BEVERAGES FOR VENDING 250.56
3095 CROWN ICE RINK Total 2,719.87
3100 SPORTS LEAGUES 65110 D & R TRUCKING COMPANY BASEBALL MIX 550.00
65110 JOHN DEERE LANDSCAPES GRUB CONTROL & CALCINE CLAY 1,273.12
3100 SPORTS LEAGUES Total 1,823.12
3105 AQUATIC CAMP 65110 WILLIAM FOX REPAIRS TO BEACH EQUIPMENT 70.00
3105 AQUATIC CAMP Total 70.00
3110 TENNIS 62505 E‐TOWN TENNIS TENNIS INSTRUCTION 3,751.70
3110 TENNIS Total 3,751.70
3605 ECOLOGY CENTER 62235 ALARM DETECTION SYSTEMS, INC. QUARTERLY SERVICE FEES 128.21
62507 CITY OF EVANSTON ‐ PETTY CASH PETTY CASH 40.00
64015 NICOR UTILITIES‐APRIL 264.11
64015 NICOR ADVANCED ENERGY UTILITIES‐APRIL 7.15
65040 LAPORT INC JANITORIAL SUPPLIES 124.92
65040 CITY OF EVANSTON ‐ PETTY CASH PETTY CASH 79.94
65050 CITY OF EVANSTON ‐ PETTY CASH PETTY CASH 4.69
65095 CITY OF EVANSTON ‐ PETTY CASH PETTY CASH 60.00
3605 ECOLOGY CENTER Total 709.02
3610 ECO‐QUEST DAY CAMP 65110 CITY OF EVANSTON ‐ PETTY CASH PETTY CASH 54.53
3610 ECO‐QUEST DAY CAMP Total 54.53
3710 NOYES CULTURAL ARTS CENTER 64015 NICOR UTILITIES‐APRIL 351.28
65095 OFFICE DEPOT OFFICE SUPPILES‐CREDIT (500.00)
3710 NOYES CULTURAL ARTS CENTER Total (148.72)
3720 CULTURAL ARTS PROGRAMS 62511 THE JANES STARLIGHT CONCERT PERFORMER 100.00
62511 THE CONCUSSION STARLIGHT CONCERT PERFORMER 700.00
62511 O'CONNOR KEAN, NORA STARLIGHT CONCERT PERFORMER 1,000.00
62511 DAVID DOWNER STARLIGHT CONCERT PERFORMER 1,050.00
62511 BARE HANDED PRODUCTIONS STARLIGHT CONCERT PERFORMER 1,050.00
62511 LOS VICIOS DE PAPA STARLIGHT CONCERT PERFORMER 1,000.00
62511 LEMVO, RICARDO ETHNIC ARTS FESTIVAL PERFORMER 1,750.00
62511 CIPR, LLC FESTIVAL PERFORMER 1,000.00
62511 CARABALLO, JAVIER ETHNIC ART FESTIVAL PERFORMER 1,300.00
62511 AT HOME ARTIST MGMT.ETHNIC ART FESTIVAL PERFORMER 1,750.00
62511 GLOBAL RESOURCES ETHNIC ART FESTIVAL PERFORMER 650.00
62511 THE VCHIC‐A‐GO‐GO STARLIGHT PERFORMER 200.00
62511 MILO & OTIS STARLIGHT PERFORMER 700.00
62511 CIRQUES EXPERIENCE WHEELJAM STARLIGHT PERFORMER 100.00
62511 RALPH COVERT PERFORMANCE STARLIGHT PERFORMER 1,200.00
62511 SOUL CREATIONS ETHNIC ARTS FESTIVAL PERFORMER 500.00
62511 FERREYRA, ROBERTO ETHNIC ARTS FESTIVAL PERFORMER 500.00
62511 MODAL MUSIC, INC.ETHNIC ARTS FESTIVAL PERFORMER 1,500.00
62511 ASIAN IMPROV ARTS MIDWEST ETHNIC ARTS FESTIVAL PERFORMER 500.00
62511 PHILIPPINE AMERICAN CULTURAL FESTIVAL PERFORMER 650.00
65095 OFFICE DEPOT OFFICE SUPPILES‐ENVELOPE 60.27
65095 OFFICE DEPOT OFFICE SUPPILES‐MARKER 27.52
65095 OFFICE DEPOT OFFICE SUPPILES‐PAPER 131.98
65095 OFFICE DEPOT OFFICE SUPPILES‐USB 44.84
65095 OFFICE DEPOT OFFICE SUPPILES‐VERBATIM 13.79
3720 CULTURAL ARTS PROGRAMS Total 17,478.40
3806 CIVIC CENTER SERVICES 64015 NICOR UTILITIES‐APRIL 504.68
3806 CIVIC CENTER SERVICES Total 504.68
100 GENERAL FUND Total 260,262.49
175 GENERAL ASSISTANCE FUND
4605 GENERAL ASSISTANCE‐ADMIN.64570 NEW ALBERTSONS INC.EMERG. ASST. FOOD PRGM.579.00
64578 PRESENCE BEHAVIORAL HEALTH PSYCHOTHERAPY 838.46
4605 GENERAL ASSISTANCE‐ADMIN. Total 1,417.46
175 GENERAL ASSISTANCE FUND Total 1,417.46
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06/10/2014
575 of 498
195 NEIGHBORHOOD STABILIZATION FUND
5006 PROGRAM DELIVERY 62490 HOUSING OPPORTUNITY NSP2‐CREDIT REPORT 50.00
5006 PROGRAM DELIVERY Toal 50.00
5005 NSP GENERAL ADMIN.62490 TSHEETS.COM, LLC NSP2‐TRACKING SYSTEM 1,440.00
5005 NSP GENERAL ADMIN. Total 1,440.00
195 NEIGHBORHOOD STABILIZATION FUND Total 1,490.00
205 EMERGENCY TELEPHONE (E911) FUND
5150 EMERGENCY TELEPHONE SYSTM 62509 SUNGARD PUBLIC SECTOR, INC. MAINTENANCE 72,931.77
5150 EMERGENCY TELEPHONE SYSTM Total 72,931.77
205 EMERGENCY TELEPHONE (E911) FUND Total 72,931.77
215 CDBG FUND
5203 HANDYMAN 63095 GOSS & ASSOCIATES, INC.HANDY MAN PROGRAM 1,012.64
5203 HANDYMAN Total 1,012.64
5220 CDBG ADMINISTRATION 65095 OFFICE DEPOT OFFICE SUPPLIES‐ENVELOPE 24.50
65095 OFFICE DEPOT OFFICE SUPPLIES‐FILES 36.49
65625 OFFICE CONCEPTS OFFICE FURNITURE 572.01
5220 CDBG ADMINISTRATION Total 633.00
215 CDBG FUND Total 1,645.64
240 HOME FUND
5430 HOME FUND 65535 JUST BUILDERS INC.HOUSING OPTIONS‐RENTAL REHAB 67,405.84
5430 HOME FUND Total 67,405.84
240 HOME FUND Total 67,405.84
250 AFFORDABLE HOUSING FUND
5465 AFFORDABLE HOUSING 62770 OPEN COMMUNITIES AFFORD. HOUSING‐LANDLORD SVS.17,500.00
5465 AFFORDABLE HOUSING Total 17,500.00
250 AFFORDABLE HOUSING FUND Total 17,500.00
415 CAPITAL IMPROVEMENTS FUND
4150 CAPITAL PROJECTS
415414 62135 KETTELKAMP & KETTELKAMP LANDSCAPE 2,916.96
416127 62280 FEDERAL EXPRESS CORP.SHIPPING 48.30
416447 62385 DAVEY RESOURCE GROUP INVENTORY AND GPS‐PUBLIC TREES 11,223.40
415857 65515 CIORBA GROUP, INC.LINCOLN BRIDGE INSPEC.579.10
416096 65515 T.Y.LIN INTERNATIONAL BIKE PLAN UPDATE 11,825.18
415942 65515 ESI CONSULTANTS, LTD EMERSON/RIDGE/GREEN BAY 39,903.65
415175 65511 OFFICE CONCEPTS OFFICE FURNITURE 5,018.49
4150 CAPITAL PROJECTS Total 71,515.08
415 CAPITAL IMPROVEMENTS FUND Total 71,515.08
505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT 62431 GARDA CASH LOGISTICS ARMORED CAR SERVICES 1,612.29
7005 PARKING SYSTEM MGT Total 1,612.29
7015 PARKING LOTS & METERS 62230 TOTAL PARKING SOLUTIONS, INC. CALE PAY STATION REMOVAL 605.00
62375 CTA/AB MONTHLY RENT LOT 19 990.00
68205 QUARTET COPIES POST CARDS 25.00
7015 PARKING LOTS & METERS Total 1,620.00
505 PARKING SYSTEM FUND Total 3,232.29
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06/10/2014
676 of 498
510 WATER FUND
7100 WATER GENERAL SUPPORT 65050 ABLE DISTRIBUTORS WATER HEATER 4,848.26
65095 OFFICE DEPOT OFFICE SUPPLIES‐BINDER 97.06
65095 OFFICE DEPOT OFFICE SUPPLIES‐COVER 59.43
65095 OFFICE DEPOT OFFICE SUPPLIES‐FILES 103.97
65095 OFFICE DEPOT OFFICE SUPPLIES‐DISK 5.13
65095 OFFICE DEPOT OFFICE SUPPLIES‐PAPER 150.96
65095 OFFICE DEPOT OFFICE SUPPLIES‐PEN 59.27
7100 WATER GENERAL SUPPORT Total 5,324.08
7105 PUMPING 64005 COMED UTILITIES‐APRIL 63.44
64015 NICOR UTILITIES‐APRIL 1,484.09
7105 PUMPING Total 1,547.53
7110 FILTRATION 65015 ALEXANDER CHEMICAL LIQUID CHLORINE 2,920.00
65015 KEY CHEMICAL, INC.HYDROFLUOSILIC ACID 11,920.65
7110 FILTRATION Total 14,840.65
7115 DISTRIBUTION 62210 ON TRACK FULFILLMENT INC. PRINTING 75.00
62275 ON TRACK FULFILLMENT INC. PRINTING 46.92
65051 ARROW ROAD CONSTRUCTION HOT ASPHALT 1,569.88
65051 OZINGA CHICAGO RMC, INC.CONCRETE CONTRACT EXTENSION 7,153.00
7115 DISTRIBUTION Total 8,844.80
7120 WATER METER MAINTENANCE 64540 VERIZON WIRELESS COMMUNICATION CHARGES‐APRIL 139.10
65070 BADGER METER, INC.WATER METERS 13,606.50
7120 WATER METER MAINTENANCE Total 13,745.60
7125 OTHER OPERATIONS 62315 INFOSEND, INC.WATER BILLING 959.15
65080 BADGER METER, INC.WATER METERS 5,000.00
7125 OTHER OPERATIONS Total 5,959.15
510 WATER FUND Total 50,261.81
513 WATER DEPR IMPRV & EXTENSION FUND
7330 WATER FUND DEP, IMP, EXT 65515 WATER RESOURCES AMI SYSTEM 35,555.15
7330 WATER FUND DEP, IMP, EXT Total 35,555.15
513 WATER DEPR IMPRV & EXTENSION FUND Total 35,555.15
515 SEWER FUND
7400 SEWER MAINTENANCE 62455 INFOSEND, INC.UTILITY BILL PRINTING & MAILING 892.28
65051 OZINGA CHICAGO RMC, INC.CONCRETE CONTRACT EXTENSION 1,619.50
65055 LAI, LTD 40 VORTEX RESTRICTORS 35,350.00
65080 LAI, LTD 40 VORTEX RESTRICTORS 35,000.00
7400 SEWER MAINTENANCE Total 72,861.78
515 SEWER FUND Total 72,861.78
520 SOLID WASTE FUND
7685 REFUSE COLLECT & DISPOSAL 62390 LAKESHORE WASTE SERVICES CONDO REFUSE COLLECTION 33,807.72
62405 WELLS FARGO BANK, N.A.FY2014 SWANCC 70,376.62
68310 WELLS FARGO BANK, N.A.FY2014 SWANCC 3,085.40
7685 REFUSE COLLECT & DISPOSAL Total 107,269.74
7690 RESIDENTIAL RECYCLING COL 64015 NICOR UTILITIES‐APRIL 192.44
7690 RESIDENTIAL RECYCLING COL Total 192.44
520 SOLID WASTE FUND Total 107,462.18
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06/10/2014
777 of 498
600 FLEET SERVICES FUND
7710 MAJOR MAINTENANCE 62240 ACCURATE TANK TECHNOLOGIES ENCODER ON #5 UNLEADED 171.00
62355 CINTAS #22 WEEKLY UNIFORM SERVICE 255.14
62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 364.56
65015 CONTINENTAL RESEARCH CORP. CHEMICALS 468.03
65050 ACCURATE TANK TECHNOLOGIES REPLACEMENT HARDWARE 16,152.00
65060 CUMBERLAND SERVICENTER 10 2' HOLE COVERS 65.80
65060 CUMBERLAND SERVICENTER DPF REPAIR #720 1,360.20
65060 DOUGLAS TRUCK PARTS FUEL H2O SEP BOWL #704 175.71
65060 DOUGLAS TRUCK PARTS STROBE LIGHT 169.90
65060 DOUGLAS TRUCK PARTS WIPER BLADES 162.40
65060 DUECO, INC.HARDWARE 35.59
65060 HAVEY COMMUNICATIONS INC. EMERGENCY LIGHTING & SIRENS 212.95
65060 INTERSTATE BATTERY BATTERIES 174.64
65060 LEACH ENTERPRISES, INC.5 BRAKE CHAMBERS 565.80
65060 LEACH ENTERPRISES, INC.AIR DRYER CORE RETURN (80.00)
65060 LEACH ENTERPRISES, INC.BRAKE PARTS 84.60
65060 LEACH ENTERPRISES, INC.BRAKES SUPPLIES #722 159.37
65060 LEACH ENTERPRISES, INC.SCOT SEAL ROCKWELL 42.30
65060 MCCANN INDUSTRIES, INC.FUEL LINES #936 1,107.10
65060 MCMASTER CARR STEEL BRUSH 149.56
65060 PATTEN INDUSTRIES GRINDER TEETH 312.32
65060 STANDARD EQUIPMENT CO.ACTUATOR LINEAR 1,029.81
65060 STANDARD EQUIPMENT CO.BUBBLE WINDOW #667 577.19
65060 STANDARD EQUIPMENT CO.CAN LIFT ARMS 687.88
65060 STANDARD EQUIPMENT CO.CENTER WEATHER STRIP 70.79
65060 STANDARD EQUIPMENT CO.CONTROL PUMP 216.39
65060 STANDARD EQUIPMENT CO.EXTENDED WINDOW 626.39
65060 STANDARD EQUIPMENT CO.GROMMET 99.62
65060 STANDARD EQUIPMENT CO.TIPPER HANDLES 275.47
65060 WEST SIDE TRACTOR ANTENNA KIT #681 57.92
65060 WHOLESALE DIRECT INC SEALED BEAMS 138.94
65060 WIRFS INDUSTRIES INC.FIRE APPARATUS INSPECTIONS 2,275.94
65060 ZARNOTH BRUSH WORKS, INC. STREET SWEEPER 594.00
65060 P & G KEENE ELECTRICAL HYDRAULIC MOTOR #546 164.40
65060 FASTENAL COMPANY NYLON NUTS 11.65
65060 BILL'S AUTO & TRUCK REPAIR A/C COMPRESSOR 247.20
65060 JENNINGS CHEVROLET DOOR PANEL #67 3.02
65060 JENNINGS CHEVROLET PANEL 289.98
65060 CARQUEST EVANSTON 4 AIR FILTERS 22.28
65060 CARQUEST EVANSTON ALTERNATOR #528 229.03
65060 CARQUEST EVANSTON BRAKE ROTOR 83.15
65060 CARQUEST EVANSTON HD CABIN AIR FILTER 7.32
65060 CARQUEST EVANSTON HEAD LIGHTS 32.18
65060 CARQUEST EVANSTON HOSE CLAMPS 30.70
65060 CARQUEST EVANSTON HYDRAULIC FITTINGS 17.71
65060 CARQUEST EVANSTON MICRO V‐BELT 106.06
65060 CARQUEST EVANSTON MULTIPLE AIR FILTERS 257.57
65060 CARQUEST EVANSTON OIL CAP 4.39
65060 CARQUEST EVANSTON OIL COOLER LINE 119.43
65060 CARQUEST EVANSTON OIL FILTERS 38.08
65060 CARQUEST EVANSTON SEALED LAMP 53.40
65060 CARQUEST EVANSTON SHOCKS 145.84
65060 CARQUEST EVANSTON STANDARD CAPSULE #719 11.19
65060 CARQUEST EVANSTON SWAY BAR FRAME BUSH 28.63
65060 CARQUEST EVANSTON SWITCH WIPER 98.60
65060 CARQUEST EVANSTON WHEEL STUD 26.10
65060 GOLF MILL FORD AIR FILTER HOUSING #546 321.67
65060 GOLF MILL FORD AIR INTAKE REPAIRS #931 327.72
65060 GOLF MILL FORD BRAKE KITS 172.92
65060 GOLF MILL FORD BRAKE PINS 32.96
65060 GOLF MILL FORD BRAKE ROTORS 233.24
65060 GOLF MILL FORD EGR VALVE #931 643.46
65060 GOLF MILL FORD EPLACE COLLER #637 96.00
65060 GOLF MILL FORD FILTERS 87.73
65060 GOLF MILL FORD FUEL INJECTOR #541 676.67
65060 GOLF MILL FORD FUEL PUMP #546 346.94
65060 GOLF MILL FORD INERTIA SWITCH 59.54
65060 GOLF MILL FORD INTAKE MANIFOLD #74 410.91
65060 GOLF MILL FORD MAS AIR SENSOR #931 240.86
65060 GOLF MILL FORD PITMAN ARM #526 48.82
65060 GOLF MILL FORD RETURNED CORE (35.00)
65060 GOLF MILL FORD RETURNED PARTS (250.00)
65060 GOLF MILL FORD STABLING LINK #637 110.38
65060 GOLF MILL FORD STEERING DAMPER #526 480.32
65060 GOLF MILL FORD TRANS FILTER 83.97
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06/10/2014
878 of 498
65060 GOLF MILL FORD TRANS FILTER SEAL #546 4.25
65060 GOLF MILL FORD TURBO CLAMPS 57.84
65060 R.N.O.W., INC.YELLOW LIGHT 101.41
65060 ORLANDO AUTO TOP DOOR PANEL REPAIRS 600.00
65060 CHICAGO PARTS & SOUND, LLC 3 FREON R134 267.00
65060 CHICAGO PARTS & SOUND, LLC ALTERNATOR 431.73
65060 CHICAGO PARTS & SOUND, LLC BRAKE ROTOR 439.84
65060 CHICAGO PARTS & SOUND, LLC FILTERS 157.20
65060 CHICAGO PARTS & SOUND, LLC MOTOR AND FAN PARTS 1,144.89
65060 CHICAGO PARTS & SOUND, LLC RETURNED PARTS (35.00)
65060 PALATINE OIL COMPANY, INC FUEL 510.00
65060 APC STORES, INC.HALOGEN CAPSULE 22.98
65060 APC STORES, INC.MICRO V‐BELT 37.09
65060 RUSH TRUCK CENTERS OF IL BLOWER MOTOR 285.60
65060 RUSH TRUCK CENTERS OF IL CREDIT (731.50)
65060 RUSH TRUCK CENTERS OF IL FILTERS 488.88
65065 WENTWORTH TIRE SERVICE 2 RECAPS 325.99
65065 WENTWORTH TIRE SERVICE 6 TIRE REPAIRS 229.00
65065 WENTWORTH TIRE SERVICE NEW TIRE #447 346.32
65065 WENTWORTH TIRE SERVICE TIRE REPAIR 1,329.89
65065 WENTWORTH TIRE SERVICE TIRE REPAIR #722 109.00
65065 WENTWORTH TIRE SERVICE TIRE SERVICE ROAD CALL 371.00
65085 LUCAS K LARRY TOOL ALLOWANCE 800.00
65085 KOWALEWSKI, JASON TOOL ALLOWANCE 800.00
65085 STANDARD INDUSTRIAL AIR HOSE REPAIR 425.00
65085 DENNIS R LAWRENCE TOOL ALLOWANCE 800.00
65085 M & A TOOLS TORCH REPAIR 120.00
65085 AMERICAN WELDING & GAS WELDING HOSE 54.92
65085 AMERICAN WELDING & GAS WELDING SUPPLIES 582.25
7710 MAJOR MAINTENANCE Total 44,951.91
600 FLEET SERVICES FUND Total 44,951.91
601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS 62402 CHICAGO HARLEY‐DAVIDSON MOTORCYCLE LEASES 24,996.88
65550 CHICAGO HARLEY‐DAVIDSON MOTORCYCLE LEASES 2,322.12
65550 HAVEY COMMUNICATIONS INC. EMERGENCY LIGHTING & SIRENS 212.95
7780 VEHICLE REPLACEMENTS Total 27,531.95
601 EQUIPMENT REPLACEMENT FUND Total 27,531.95
605 INSURANCE FUND
7801 EMPLOYEE BENEFITS 57235 ILLINOIS PUBLIC HEALTH ASSOC. REFUND‐OVERPAY. HEALTH INSUR.627.26
7801 EMPLOYEE BENEFITS Total 627.26
605 INSURANCE FUND Total 627.26
Grand Total 836,652.61
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06/10/2014
979 of 498
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
EMERGENCY
TELEPHONE
5150.64540 NEXTEL COMMUNICATION CHARGES-APRIL 1,634.80
1,634.80
FIRE
8000.61755 NORTHERN TRUST CO INVESTMENT FEES 2,485.21
8000.61755 BURKE, BURNS & PINELLI, LTD LEGAL FEES 828.00
3,313.21
FLEET
7705.6454 NEXTEL COMMUNICATION CHARGES-APRIL 190.89
190.89
GENERAL
100.21705 VARIOUS RECTRAC REFUNDS 1,936.00
VARIOUS NEXTEL COMMUNICATION CHARGES-APRIL 7,427.67
100.21680 RTA/CTA BENEFIT CARDS RTA TRANSIT BENEFIT RELOAD 1,663.75
2280.65125 COOK COUNTY RABIES CONTROL RABIES CONTROL TRAINING 375.00
2230.61062 RICHARD EDDINGTON REIMB TOBACCO COMPLIANCE 400.00
2251.64505 A T & T COMMUNICATION CHARGES-APRIL 399.74
2270.65125 JOHN GABEL REIMB TOW & HOOK 150.00
12,352.16
INSURANCE
VARIOUS VARIOUS WORKERS COMP 5,681.95
VARIOUS VARIOUS WORKERS COMP 25,287.45
VARIOUS IPBC HEALTH INSURANCE PREMIUM 1,109,555.66
VARIOUS VARIOUS CASUALTY LOSS 1,500.00
1,142,025.06
PARKING
7005.64540 NEXTEL COMMUNICATION CHARGES-APRIL 210.76
210.76
SEWER
7400.6454 NEXTEL COMMUNICATION CHARGES-APRIL 226.18
226.18
VARIOUS
VARIOUS TWIN EAGLE NATURAL GAS - APRIL, 2014 54,424.98
100.22730 BANK OF AMERICA PURCHASING CARDS APRIL, 2014 132,118.43
186,543.41
WATER
VARIOUS NEXTEL COMMUNICATION CHARGES-APRIL 998.06
998.06
1,347,494.53
Grand Total 2,184,147.14
PREPARED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06/10/2014
1080 of 498
REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTERGFS MKTPLC #1915 $ 16.47 04/09/201464505 TELECOMMUNICATIONS CARRIER LINE CHITEMS FOR 311/PUBLIC WORKS LUNCH/MEETING311 CENTERSUBWAY 00030205 $ 30.00 04/11/201464505 TELECOMMUNICATIONS CARRIER LINE CHLUNCH FOR 311/PUBLIC WORKS MEETING311 CENTERHEWN $ 162.90 04/11/201464505 TELECOMMUNICATIONS CARRIER LINE CHLUNCH FOR 311/PUBLIC WORKS MEETING.311 CENTERUNDERGROUND PRINTING $ 142.10 04/14/201464505 TELECOMMUNICATIONS CARRIER LINE CHFLEECE FOR 311 & CITY STAFF311 CENTERUNDERGROUND PRINTING $ 658.54 04/14/201464505 TELECOMMUNICATIONS CARRIER LINE CHFLEECE FOR 311 & CITY STAFF311 CENTERSNAPENGAGE CHAT $ 49.00 04/15/201464505 TELECOMMUNICATIONS CARRIER LINE CHMONTHLY FEE LIVE CHAT 311311 CENTEREINSTEIN BROS BAGELS13 $ 20.63 04/29/201464505 TELECOMMUNICATIONS CARRIER LINE CHSNACKS FOR 311/PUBLIC WORKS MEETING AT SERVICE CENTERADMN SVCS / ADMINAT&T BILL PAYMENT $ 52.63 04/02/2014 62340 IS SUPPORT FEESDIGITAL CONVERTERS FOR FIRE FREIGHT CHARGESADMN SVCS / ADMINAPL APPLEONLINESTOREUS $ 509.00 04/03/2014 65095 OFFICE SUPPLIESIPAD FOR MARK MUENZERADMN SVCS / ADMINGOVERNMENT FINANCE OFF $ 595.00 04/07/2014 62295 TRAINING & TRAVELGFOA MEMBERSHIP RENEWALADMN SVCS / ADMINSAMSCLUB #6444 $ 36.77 04/18/2014 65095 OFFICE SUPPLIESSUPPLIES FOR FAREWELL PARTYADMN SVCS / ADMINFOOD4LESS #0558 $ 9.86 04/18/2014 65095 OFFICE SUPPLIESSUPPLIES FOR FAREWELL PARTYADMN SVCS / ADMINGOVERNMENT FINANCE OFF $ 635.00 04/21/2014 62295 TRAINING & TRAVELGFOA CONFERENCE REGISTRATION FOR ASHLEY PORTAADMN SVCS / ADMINEVANSTON CHAMBER OF CO $ 30.00 04/25/2014 62295 TRAINING & TRAVELLEGISLATIVE BREAKFASTADMN SVCS / FINANCETRIBUNE MEDIA GROUP $ 834.00 04/02/2014 65515 OTHER IMPROVEMENTSBID 14-29 HYDRAULIC DREDGING AT THE CHURCH STREET BOAT RAMP AD NOTICEADMN SVCS / FINANCETRIBUNE MEDIA GROUP $ (1,847.00) 04/04/2014 65515 OTHER IMPROVEMENTSAD NOTICE BID 14-27 2014 WATER MAIN REPLACEMENT AND STREET RESURFACING PROJECT CIP 2(CHICAGO TRIBUNE BILLED CITY ACCOUNT; ADMN SVCS / FINANCETRIBUNE MEDIA GROUP $ (1,846.00) 04/04/2014 65515 OTHER IMPROVEMENTSAD NOTICE BID 14-31 2014 STREET IMPROVEMENT PROJECT CIP III (CHICAGO TRIBUNE BILLED CITY ACCOUNT; ISSUED CREDIT CITY BOA ACCOUNT/CREDIT ADMN SVCS / FINANCEILLINOIS GOVERNMENT FI $ 400.00 04/09/2014 62360 MEMBERSHIP DUESANNUAL MEMBERSHIP IGFOAADMN SVCS / FINANCETRIBUNE MEDIA GROUP $ 779.00 04/23/2014 65515 OTHER IMPROVEMENTSAD NOTICE BID 14-30 2014 50/50 SIDEWALK AND CURB REPLACEMENT PROGRAMADMN SVCS / FINANCETRIBUNE MEDIA GROUP $ 801.00 04/23/201462461 SEWER MAINTENANCE CONTRACTSAD NOTICE BID 14-34 WATER MAIN LINING - WASHINGTON STREETADMN SVCS /HUMAN RESPIZZA HUT 143807143894 $ 70.00 04/28/2014 62310 HR ONLY - CITY WIDE TRAINING LUNCH FOR ICMA SUPERVISOR TRAININGADMN SVCS/INFO SYSAMAZON.COM $ 74.76 04/03/2014 65555 PERSONAL COMPUTER EQ FLASH DRIVES FOR COMMDEVADMN SVCS/INFO SYSBC. BASECAMP 2479787 $ 20.00 04/03/201464545 (IS ONLY) PERSONAL COMP SOFTWAREMONTHLY BASECAMP IT PROJECT TRACKINGADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 14.98 04/03/2014 65555 PERSONAL COMPUTER EQ REPLACEMENT LAPTOP SCREEN FOR PUBLIC WORKSADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 325.02 04/04/201465050 BUILDING MAINTENANCE MATERIALCALL BOX FOR FIREADMN SVCS/INFO SYSVOIPLINK $ 222.00 04/04/2014 65095 OFFICE SUPPLIESHEADSET FOR HRADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ 172.49 04/07/2014 65625 FURNITURES AND FIXTURES DELL MONITOR FOR PUBLIC WORKSADMN SVCS/INFO SYSADOBE SYSTEMS, INC. $ (49.99) 04/11/201464545 (IS ONLY) PERSONAL COMP SOFTWAREREFUND OF PREVIOUSLY CHARGED TAXADMN SVCS/INFO SYSADOBE SYSTEMS, INC. $ (3.05) 04/11/201464545 (IS ONLY) PERSONAL COMP SOFTWARETAX REFINDADMN SVCS/INFO SYSGODADDY.COM $ 14.16 04/17/2014 65555 PERSONAL COMPUTER EQ CMO DOMAIN REGISTRATION EVANSTONPET.US AND .NETADMN SVCS/INFO SYSADOBE SYSTEMS, INC. $ 49.99 04/18/201464545 (IS ONLY) PERSONAL COMP SOFTWAREMONTHLY CREATIVE CLOUD FOR CMOADMN SVCS/INFO SYSDMI DELL BUS ONLINE $ 31.86 04/18/2014 65555 PERSONAL COMPUTER EQUSB ETHERNET ADAPTER FOR IT. FOR PXE BOOT OF LAPTOPS WITHOUT CD DRIVE81 of 498
ADMN SVCS/INFO SYSAMAZON.COM $ 262.42 04/24/2014 65555 PERSONAL COMPUTER EQ HD FOR JIMADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 720.38 04/25/201465050 BUILDING MAINTENANCE MATERIAL911 CALLBOX FOR FIREADMN SVCS/INFO SYSADOBE SYSTEMS, INC. $ 31.86 04/28/2014 65555 PERSONAL COMPUTER EQ ADOBE CLOUDADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 46.30 04/29/2014 65125 OTHER COMMODITIESEXTERNAL DVD-RW FOR FIREADMN SVCS/INFO SYSDMI DELL SM BUS $ (17.50) 04/29/2014 65555 PERSONAL COMPUTER EQ RETURN OF TAX PAIDADMN SVCS/PARKIING SVCSTHE HOME DEPOT 1902 $ 89.83 04/02/2014 65085 MINOR EQUIPMENT AND TOOLS SUPPLIES FOR METER INSTALLATIONS 500-600 DAVISADMN SVCS/PARKIING SVCSBEST BUY 00003137 $ 44.99 04/03/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALTOUGH COVER FOR WORK I-PADADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 980.44 04/07/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALPARKING METER POLES FOR 500-600 DAVIS AND 800 AND 1000 CHURCHADMN SVCS/PARKIING SVCSMUNICIPAL SIGN AND SUP $ 1,464.75 04/09/2014 62230 SVC TO MAINTAIN MAINS SIGN POSTS FOR NEW PAY STATION PARKING SPACES IN LOTS.ADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 65.35 04/15/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALSUPPLIES FOR PATINING POLES , 800 CHURCH STREETADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 36.43 04/18/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALSUPPLIES FOR METER POLE INSTALLATION ANCHORS FOR BASE PLATES, 800 DAVISADMN SVCS/PARKIING SVCSILLINOIS GOVERNMENT FI $ 230.00 04/21/2014 62295 TRAINING & TRAVELIGFOA SEMINAR ON CASH MANAGEMENT AND INTERNAL CONTROLSADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 15.32 04/23/2014 62230 SVC TO MAINTAIN MAINS MARKING PAINT FOR NEW PARKING LOT PAY STATIONSADMN SVCS/PARKIING SVCSTHE HOME DEPOT 1902 $ 323.69 04/28/2014 62230 SVC TO MAINTAIN MAINS PARKING LOT SIGNS AND A DRILL DRIVER KITADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 36.85 04/29/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALMISC. SUPPLIES FOR METER AND OTHER MAINTENANCE ITEMSADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 42.06 04/29/2014 62230 SVC TO MAINTAIN MAINS SUPPLIES FOR SIGNS AND PAY STATIONS IN LOTSCITY COUNCIL ADMINCURT'S CAFE $ 144.00 04/08/2014 65025 FOODDINNER FOR THE APRIL 7, 2014 RULES COMMITTEE MEETINGCITY COUNCIL ADMININTERNATIONAL TRANSACTION FEE $ 3.94 04/18/2014 62295 TRAINING & TRAVELFOREIGN TRANSACTION FEE - REGISTRATION FEE FOR GREAT LAKES ST. LAWRENCE INITIATIVE ANNUAL CONFERENCE JUNE 18-20, 2014 IN THUNDER CITY COUNCIL ADMININTERNATIONAL TRANSACTION FEE $ 3.94 04/18/2014 62295 TRAINING & TRAVELFOREIGN TRANSACTION FEE FOR REGISTRATION FEE FOR GREAT LAKES ST. LAWRENCE INITIATIVE ANNUAL CONFERENCE JUNE 18-20, 2014 IN THUNDER CITY COUNCIL ADMINEPLY.COM/CC 8005073759 $ 359.06 04/18/2014 62295 TRAINING & TRAVELREGISTRATION FEE FOR GREAT LAKES ST. LAWRENCE INITIATIVE ANNUAL CONFERENCE JUNE 18-20, 2014 IN THUNDER BAY, ONTARIO - CITY MANAGERCITY COUNCIL ADMINEPLY.COM/CC 8005073759 $ 359.06 04/18/2014 62295 TRAINING & TRAVELREGISTRATION FEE FOR GREAT LAKES ST. LAWRENCE INITIATIVE ANNUAL CONFERENCE JUNE 18-20, 2014 IN THUNDER BAY, ONTARIO - MAYORCITY MGR'S OFFLOU MALNATI'S PIZZERIA $ 134.75 04/01/2014 65025 FOODCOUNCIL FOODCITY MGR'S OFFD & D FINER FOODS $ 14.47 04/01/2014 62295 TRAINING & TRAVELSENIOR MANAGEMENT MEETINGCITY MGR'S OFFEB CHICAGOS NORTH SHO $ 120.00 04/02/2014 62295 TRAINING & TRAVELNORTH SHORE TOURISM BREAKFASTCITY MGR'S OFFDUNKIN #306178 Q35 $ 49.47 04/02/2014 62295 TRAINING & TRAVELSENIOR MANAGEMENT MEETINGCITY MGR'S OFFFACEBK HR8BV5JDV2 $ 5.00 04/02/2014 62205 ADVERTISINGWEB ADVERTISINGCITY MGR'S OFFGOOGLE GOOGLE STORAGE $ 1.99 04/04/201464545 (IS ONLY) PERSONAL COMP SOFTWAREWEB STORAGECITY MGR'S OFFZAPIER.COM $ 15.00 04/07/201464545 (IS ONLY) PERSONAL COMP SOFTWARESOFTWARECITY MGR'S OFFADOBE SYSTEMS, INC. $ 53.11 04/07/201464545 (IS ONLY) PERSONAL COMP SOFTWARESOFTWARECITY MGR'S OFFADOBE SYSTEMS, INC. $ 21.24 04/07/201464545 (IS ONLY) PERSONAL COMP SOFTWARESOFTWARE MEMBERSHIPCITY MGR'S OFFFS JOTFORM $ 9.95 04/07/201464545 (IS ONLY) PERSONAL COMP SOFTWARESOFTWARE MEMBERSHIPCITY MGR'S OFFBKF BOOKFRESH $ 19.95 04/07/2014 65125 OTHER COMMODITIESTESTING SOFTWARECITY MGR'S OFFWP ENGINE INC $ 104.00 04/11/2014 62340 IS SUPPORT FEESWEB HOSTING82 of 498
CITY MGR'S OFFBROWNPAPERTICKETS COM $ 52.74 04/16/2014 62490 OTHER PROGRAM COSTS ROGERS PARK EVENTCITY MGR'S OFFPOTBELLY 005 $ 161.40 04/17/2014 62295 TRAINING & TRAVELCOMMUNITY PLANNING FACILITATIONCITY MGR'S OFFUNITED 01624046140102 $ 356.00 04/17/2014 62295 TRAINING & TRAVELTRANSFORMING LOCAL GOV CONFERENCECITY MGR'S OFFTOMATE FRESH KITCHEN I $ 325.00 04/18/2014 62295 TRAINING & TRAVELCULTURAL ARTS LUNCHEONCITY MGR'S OFFADOBE SYSTEMS, INC. $ 10.61 04/21/201464545 (IS ONLY) PERSONAL COMP SOFTWARESOFTWARECITY MGR'S OFFMETROPOLITAN PLANNING $ 30.00 04/23/2014 62295 TRAINING & TRAVELMETROPOLITAN PLANNING COUNCIL EVENTCITY MGR'S OFFNATIONAL AWARDS $ 114.50 04/25/2014 65125 OTHER COMMODITIESEMPLOYEE RECOGNITION AWARDSCITY MGR'S OFFEVANSTON CHAMBER OF CO $ 30.00 04/25/2014 62295 TRAINING & TRAVELLEGISLATIVE BREAKFASTCITY MGR'S OFFISSUU PUBLISHING $ 19.00 04/25/201464545 (IS ONLY) PERSONAL COMP SOFTWARESOFTWARECITY MGR'S OFFHECKYS BARBECUE $ 153.10 04/28/2014 65025 FOODCOUNCIL FOODCITY MGR'S OFFBKF BOOKFRESH $ 24.90 04/28/2014 65125 OTHER COMMODITIESTESTING SOFTWARECITY MGR'S OFFD & D FINER FOODS $ 22.05 04/29/2014 62295 TRAINING & TRAVELFIELD SUPERVISORS MEETINGCITY MGR'S OFFDUNKIN #306178 Q35 $ 46.78 04/29/2014 62295 TRAINING & TRAVELFIELD SUPERVISORS MEETINGCITY MGR'S OFFEVANSTON CHAMBER OF CO $ 30.00 04/29/2014 62295 TRAINING & TRAVELLEGISLATIVE BREAKFASTCITY MGR'S OFFAPL APPLEONLINESTOREUS $ 105.19 04/30/2014 65125 OTHER COMMODITIESCOUNCIL CHAMBERS UPGRADESCITY OF EVANSTONHARDEES 1501117 QPS $ 10.14 04/01/2014 62295 TRAINING & TRAVELFOODCITY OF EVANSTONSUNOCO 0443372803 $ 60.01 04/01/2014 65035 PETROLEUM PRODUCTS FUEL CAR 87CITY OF EVANSTONINTERNATIONAL INSTITUT $ 525.00 04/02/2014 62295 TRAINING & TRAVELRESERVATION FEE FOR 68TH ANNUAL CONFERENCE OF THE IIMC IN MILWAUKEE, WICITY OF EVANSTONACT ELMHURST PK DIS $ 20.00 04/02/2014 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP PICNIC SPACECITY OF EVANSTONSPEEDWAY 07047 105 $ 61.51 04/03/2014 65035 PETROLEUM PRODUCTS FUEL CAR 87CITY OF EVANSTONWALMART.COM $ 326.66 04/04/2014 65620 OFFICE MACH & EQUIPAPPLE IPAD FOR USE RELATING TO COUNCIL AND CIVIC CENTER BUSINESS.CITY OF EVANSTONJEWEL #3487 $ 60.62 04/04/2014 65110 REC PROGRAM SUPPLIES CAMPFIRE SUPPLIESCITY OF EVANSTONFISHTECH $ 25.76 04/07/2014 65110 REC PROGRAM SUPPLIES CAMPFIRE SUPPLIESCITY OF EVANSTONTHE OIL HUB $ 100.15 04/07/2014 65035 PETROLEUM PRODUCTS TRANSMISSION FLUID.CITY OF EVANSTONSQ FIRE TRAINING RESO $ 825.00 04/10/2014 62295 TRAINING & TRAVELMUNO - TRAINING CLASSCITY OF EVANSTONUSEDLIGHTING.COM $ 247.00 04/10/2014 62295 TRAINING & TRAVELSMOKE MACHINE FLUIDCITY OF EVANSTONSUN/MOON GARAGE $ 12.00 04/14/2014 62295 TRAINING & TRAVELPARKING FEECITY OF EVANSTONPEN FDIC/FIRE ENGINEER $ 50.00 04/14/2014 62295 TRAINING & TRAVELFDIC FEECITY OF EVANSTONPEN FDIC/FIRE ENGINEER $ 50.00 04/14/2014 62295 TRAINING & TRAVELFDIC FEECITY OF EVANSTONMARATHON PETRO073130 $ 59.96 04/14/2014 62295 TRAINING & TRAVELFUELCITY OF EVANSTONSQ FIRE TRAINING RESO $ 825.00 04/15/2014 62295 TRAINING & TRAVELTRAINING CLASS - PHILIPITISCITY OF EVANSTONMARTIN MACK FIRE $ 213.00 04/16/2014 62245 AUTOMOTIVE EQ MAINT FIRE EXTINGUISHER SERVICE.CITY OF EVANSTONTHE HOME DEPOT 1902 $ 673.92 04/16/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALPORTABLE GENERATOR TRAINING/SQUAD 2183 of 498
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HEALTHJOHN W HOCK CO $ 405.61 04/29/201462471 COOK CO-VECTOR SURVEILLANCE GRANTSUPPLIES FOR WEST NILE VIRUS TESTINGHEALTHSMARTSIGN $ 220.50 04/30/2014 62210 PRINTINGLABELS NEEDED FOR RODENT BAIT STATIONSHEALTHJOHN W HOCK CO $ 743.14 04/30/201462471 COOK CO-VECTOR SURVEILLANCE GRANTSUPPLIES FOR WEST NILE VIRUS TESTINGLAW/LEGALAMERICAN BAR ASSOCIATI $ 244.56 04/03/2014 65010 BOOKS, PUBLICATIONS, MAPS LEGAL BOOKSLAW/LEGALCOOKEFILE-14EB0D90 $ 3.95 04/15/2014 62345 COURT COSTS/LITIGATION ELECTRONIC FILINGLAW/LEGALCOOKEFILE-14PIQZSO $ 143.94 04/17/2014 62345 COURT COSTS/LITIGATION ELECTRONIC FILINGLAW/LEGALPACER800-676-6856IR $ 58.50 04/23/2014 62345 COURT COSTS/LITIGATION ELECTRONIC FILINGLAW/LEGALCOOKEFILE-14V1QDSD $ 3.95 04/25/2014 62345 COURT COSTS/LITIGATION ELECTRONIC FILINGLAW/LEGAL55 EAST MONROE $ 32.00 04/28/2014 62345 COURT COSTS/LITIGATION PARKING COSTS FOR LITIGATION CASELAW/LEGALNOTARY PUBLIC ASSOCIAT $ 79.00 04/28/2014 62345 COURT COSTS/LITIGATION RENEWAL OF NOTARY PUBLIC FOR SUSIE HALLPOLICE DEPT/ADMINSAMSCLUB #6444 $ 75.98 04/01/2014 65025 FOODCAKES FOR RETIREMENT PARTIESPOLICE DEPT/ADMINTHOMSON WEST TCD $ 220.80 04/03/2014 65125 OTHER COMMODITIESCRIMINAL LAW AND PROCEDURES - FULL SETPOLICE DEPT/ADMINUS FLEET TRACKING LLC $ 39.95 04/03/2014 41340 RESERVE NARCOTICS SEIZURE GPS TRACKING - MONTHLY CHARGEPOLICE DEPT/ADMINPOLICE EXECUTIVE RESEA $ 300.00 04/04/2014 62360 MEMBERSHIP DUESANNUAL MEMBERSHIPPOLICE DEPT/ADMINVCG UNIFORM #1 $ 800.00 04/07/2014 65020 CLOTHING2 SETS OF BODY ARMOURPOLICE DEPT/ADMINELMHURST ANIMAL CARE C $ 417.00 04/07/201441420 RESERVE NARCOTIC ENFORCEMENTBOARDING AND VACCINATIONSPOLICE DEPT/ADMINMID-STATES ORGANIZED C $ 225.00 04/08/2014 62360 MEMBERSHIP DUESANNUAL MEMBERSHIP FOR MID-STATES ORGANIZED CRIME INFORMATION CENTERPOLICE DEPT/ADMINHARRAH'S HOTEL LAS VEG $ (985.60) 04/08/2014 62295 TRAINING & TRAVELCREDIT FOR PRIOR MONTH'S CHARGEPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 45.45 04/09/2014 64540 TELECOMMUNICATIONS - WIR TECHNOLOGYPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 59.90 04/09/2014 64540 TELECOMMUNICATIONS - WIR TECHNOLOGYPOLICE DEPT/ADMINAMAZON.COM $ 179.98 04/09/2014 64540 TELECOMMUNICATIONS - WIR TECHNOLOGYPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 159.99 04/09/2014 64540 TELECOMMUNICATIONS - WIR TECHNOLOGYPOLICE DEPT/ADMINAMAZON.COM $ 41.19 04/09/2014 64540 TELECOMMUNICATIONS - WIR TECHNOLOGYPOLICE DEPT/ADMINTI TASER INTL $ 1,193.99 04/10/2014 65085 MINOR EQUIPMENT AND TOOLS CARTRIDGESPOLICE DEPT/ADMINFEDEXOFFICE 00036053 $ 398.45 04/11/2014 65125 OTHER COMMODITIESTRAFFIC BROCHURESPOLICE DEPT/ADMINFORCE SCIENCE INSTITUT $ 750.00 04/14/2014 62295 TRAINING & TRAVELTRAINING COURSE FOR NET/TAC CMDR.POLICE DEPT/ADMINSIG SAUER, INC. $ 415.00 04/15/2014 62295 TRAINING & TRAVELEMPLOYEE TRAINING AT SIG SAUER ACADEMYPOLICE DEPT/ADMINHOLIDAY INN EXPRESS $ 199.80 04/17/2014 62295 TRAINING & TRAVELACCOMMODATIONS FOR STAFFPOLICE DEPT/ADMINHOLIDAY INN EXPRESS $ 199.80 04/17/2014 62295 TRAINING & TRAVELACCOMMODATIONS FOR STAFFPOLICE DEPT/ADMINHOLIDAY INN EXPRESS $ 199.80 04/17/2014 62295 TRAINING & TRAVELACCOMMODATIONS FOR STAFFPOLICE DEPT/ADMINHOLIDAY INN EXPRESS $ 199.80 04/17/2014 62295 TRAINING & TRAVELACCOMMODATIONS FOR STAFFPOLICE DEPT/ADMINHOLIDAY INN EXPRESS $ 199.80 04/17/2014 62295 TRAINING & TRAVELACCOMMODATIONS FOR STAFFPOLICE DEPT/ADMINHOLIDAY INN EXPRESS $ 199.80 04/17/2014 62295 TRAINING & TRAVELACCOMMODATIONS FOR STAFF87 of 498
POLICE DEPT/ADMINBERGLUND ANIMAL HOSPIT $ 114.36 04/17/201441420 RESERVE NARCOTIC ENFORCEMENTHEARTWORM MEDICINE FOR POLICE K9POLICE DEPT/ADMINRANGE SYSTEMS INC $ 668.00 04/17/2014 65085 MINOR EQUIP & TOOLSTRAP ASSEMBLYPOLICE DEPT/ADMINBENNISONS BAKERY INC $ 14.36 04/18/2014 65095 OFFICE SUPPLIESTREATS FOR NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEKPOLICE DEPT/ADMINPLI JOTFORM $ 9.95 04/21/2014 65095 OFFICE SUPPLIESELECTRONIC FORM FOR INTELLIGENCEPOLICE DEPT/ADMINALERT ELECTRONICS $ 249.00 04/21/2014 65085 MINOR EQUIP & TOOLSREPAIR 9-1-1 CENTER SAMSUNG FLAT PANEL SER/ALXK3CNQ700209FPOLICE DEPT/ADMINCOMMUNITY CRISIS CTR I $ 300.00 04/21/2014 62295 TRAINING & TRAVELTRAINING FOR YOUTH SERVICESPOLICE DEPT/ADMINPESI INC $ 189.99 04/21/2014 62295 TRAINING & TRAVELTRAINING MATERIALS FOR YOUTH SERVICESPOLICE DEPT/ADMININTERNATIONAL TRANSACTION FEE $ 0.09 04/21/2014 65095 OFFICE SUPPLIESTRANSACTION FEE FOR PLI JOTFORMPOLICE DEPT/ADMINBENNISONS BAKERY INC $ 9.36 04/21/2014 65095 OFFICE SUPPLIESTREATS FOR NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEKPOLICE DEPT/ADMINEVANSTON CHAMBER OF CO $ 30.00 04/28/2014 62295 TRAINING & TRAVELCHAMBER OF COMMERCE LEGISLATIVE BREAKFASTPOLICE DEPT/ADMINGEOFEEDR $ 333.33 04/28/2014 65125 OTHER COMMODITIESSOCIAL MEDIA ENGAGEMENT PLATFORM MONTHLY CHARGEPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 28.00 04/30/2014 64540 TELECOMMUNICATIONS - WIR TECHNOLOGY COMPONENTPRCS/CHAND NEWB CNTRAMERICAN CAMPING ASSO- $ 10.00 04/03/2014 62295 TRAINING & TRAVELACA MIDSTATES CONFERENCE ADDITIONAL SESSION ON THURSDAYPRCS/CHAND NEWB CNTRANDERSON PEST SOLUTION $ 31.20 04/08/2014 62495 LICENSED PEST CONTROL SVCS PEST CONTROL AT CHANDLERPRCS/CHAND NEWB CNTRARC SERVICES/TRAINING $ 19.00 04/14/2014 62360 MEMBERSHIP DUESPER PERSON FEE FOR AMERICAN RED CROSS CPR CERTIFICATIONPRCS/CHAND NEWB CNTRJEWEL #3456 $ 24.56 04/16/2014 65025 FOODCOOKIES AND CRACKERS FOR TIME TOGETHER PROGRAMPRCS/CHAND NEWB CNTRTARGET 00009274 $ 125.34 04/17/2014 65025 FOODSNACKS FOR PRESCHOOL PROGRAMS, PAPER PLATES ALSOPRCS/CHAND NEWB CNTRTARGET 00009274 $ 27.93 04/18/2014 65110 REC PROGRAM SUPPLIES ANTI FUNGAL SPRAY FOR ROLLER SKATES.PRCS/CHAND NEWB CNTRJEWEL #3465 $ 8.45 04/18/2014 65025 FOODSNACKS FOR PRESCHOOL AT CHANDLERPRCS/CHAND NEWB CNTRTPC GOPHER $ 201.75 04/21/2014 65110 REC PROGRAM SUPPLIES SUMMER CAMP SPORTS EQUIPMENTPRCS/CHAND NEWB CNTRUS TOY CO INC 2 $ 150.51 04/24/2014 65110 REC PROGRAM SUPPLIES CRAFT AND ART SUPPLIES FOR CHANDLER PRESCHOOLPRCS/CHAND NEWB CNTRJEWEL #3465 $ 21.25 04/24/2014 65025 FOODSNACKS FOR PRESCHOOL CLASSES.PRCS/CHAND NEWB CNTRBSN SPORT SUPPLY GROUP $ 81.13 04/24/2014 65110 REC PROGRAM SUPPLIES SUMMER CAMP SPORTS EQUIPMENTPRCS/CHAND NEWB CNTRTHE HOME DEPOT 1902 $ 44.95 04/30/201465050 BUILDING MAINTENANCE MATERIALBATTERY CHARGER FOR WEED WHIP. AA BATTERIES FOR PRESCHOOL TOYS, FLASHLIGHTS, CD PLAYERS.PRCS/COMMUNITY SERVICESJEWEL #3487 $ 105.61 04/04/2014 65025 FOODREFRESHMENTS FOR COMMUNITY COA MEETING - EBENEZER PRIMM TOWERSPRCS/COMMUNITY SERVICESUSPS 16262202033309188 $ 19.99 04/21/2014 65110 REC PROGRAM SUPPLIES OVERNIGHT MAILING OF HOMECARE OMBUDSMAN GRANTPRCS/ECOLOGY CNTRTARGET 00009274 $ 22.96 04/01/2014 65110 REC PROGRAM SUPPLIES STORAGE BINS FOR STORAGEPRCS/ECOLOGY CNTRPETSMART INC 427 $ 36.97 04/02/2014 62490 OTHER PROGRAM COSTS ANIMAL MAINTENANCE SUPPLIESPRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 20.77 04/03/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR PROGRAMSPRCS/ECOLOGY CNTRPETSMART INC 427 $ 115.19 04/10/2014 62490 OTHER PROGRAM COSTS ANIMAL MAINTENANCEPRCS/ECOLOGY CNTRTARGET 00009274 $ 32.55 04/10/2014 65110 REC PROGRAM SUPPLIES STORAGE BINS FOR STORAGEPRCS/ECOLOGY CNTRMOTOPHOTO $ 80.75 04/14/2014 65110 REC PROGRAM SUPPLIES 40TH BIRTHDAY VIDEO-TRANSFER SLIDES TO DIGITALPRCS/ECOLOGY CNTRTARGET 00009274 $ 39.53 04/14/2014 65110 REC PROGRAM SUPPLIES STORAGE BINS FOR STORAGE88 of 498
PRCS/ECOLOGY CNTRUS PLASTICS/NEATLY SMA $ 168.28 04/15/2014 65110 REC PROGRAM SUPPLIES STORAGE BINS FOR STORAGEPRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 46.60 04/17/2014 65085 MINOR EQUIP & TOOLSEQUIPMENT AND TOOLS FOR ECOLOGYPRCS/ECOLOGY CNTRHAROLD'S TRUE VALUE HD $ 42.51 04/18/2014 65085 MINOR EQUIP & TOOLSHOOKS AND ROPE FOR STORAGEPRCS/ECOLOGY CNTRPETSMART INC 427 $ 92.92 04/22/2014 62490 OTHER PROGRAM COSTS ANIMAL CARE FOOD AND BEDDINGPRCS/ECOLOGY CNTRJEWEL #3487 $ 11.44 04/22/2014 62490 OTHER PROGRAM COSTS ANIMAL CARE-FRESH FOOD (41.45%)PRCS/ECOLOGY CNTRJEWEL #3487 $ 16.16 04/22/2014 65110 REC PROGRAM SUPPLIES SMALL FRY SCIENCE SUPPLIES (58.55%)PRCS/ECOLOGY CNTRTARGET 00009274 $ 8.99 04/22/2014 65110 REC PROGRAM SUPPLIES STORAGE ORGANIZERPRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 14.96 04/23/2014 65110 REC PROGRAM SUPPLIES BULBS FOR NATURE PALS (85.29%)PRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 2.58 04/23/2014 62490 OTHER PROGRAM COSTS GRAVEL FOR ANIMAL CARE (14.71%)PRCS/FACABLE DISTRIBUTORS $ 92.53 04/02/201465050 BUILDING MAINTENANCE MATERIALBOOSTER PUMP FIRE 3PRCS/FACTHE HOME DEPOT 1902 $ 295.60 04/02/201465050 BUILDING MAINTENANCE MATERIALDEMO & BUILD OUT 729 HOWARDPRCS/FACSTANDARD PIPE $ 500.00 04/02/201465050 BUILDING MAINTENANCE MATERIALSEWER LINE CCPRCS/FACSTANDARD PIPE $ 432.97 04/02/201465050 BUILDING MAINTENANCE MATERIALSEWER LINE CCPRCS/FACTHE HOME DEPOT 1902 $ 5.98 04/03/201465050 BUILDING MAINTENANCE MATERIALDEMO & BUILD OUT 729 HOWARDPRCS/FACLEMOI ACE HARDWARE $ 38.60 04/03/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACABLE DISTRIBUTORS $ 307.55 04/04/201465050 BUILDING MAINTENANCE MATERIALBOARD FIRE 2PRCS/FACSPI ITASCA 412 $ 468.00 04/04/201465050 BUILDING MAINTENANCE MATERIALCIVIC CENTER UNDERGROUND STEAM LINE INSULATIONPRCS/FACSTANDARD PIPE $ 82.41 04/04/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACWW GRAINGER $ 219.60 04/04/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACWW GRAINGER $ 88.95 04/04/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACWW GRAINGER $ 10.14 04/04/201465050 BUILDING MAINTENANCE MATERIALLAGOON JULIEPRCS/FACTHE HOME DEPOT 1902 $ 185.21 04/04/201465050 BUILDING MAINTENANCE MATERIALLUMBERPRCS/FACWW GRAINGER $ 109.80 04/04/201465050 BUILDING MAINTENANCE MATERIALSC HANKS OFFICEPRCS/FACSTANDARD PIPE $ (264.39) 04/07/201465050 BUILDING MAINTENANCE MATERIALCREDITPRCS/FACTHE HOME DEPOT 1902 $ 10.54 04/07/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACPURE ELECTRIC $ 23.70 04/07/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACTHE HOME DEPOT 1902 $ 95.51 04/07/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPARPRCS/FACPURE ELECTRIC $ 38.73 04/07/201465050 BUILDING MAINTENANCE MATERIALFIRE 5 OUTSIDE LIGHTSPRCS/FACLEMOI ACE HARDWARE $ 3.98 04/07/201465050 BUILDING MAINTENANCE MATERIALLAGOON PARK OPENINGPRCS/FACWW GRAINGER $ 210.72 04/07/201465050 BUILDING MAINTENANCE MATERIALPARK OPENINGPRCS/FACWW GRAINGER $ 124.70 04/07/201465050 BUILDING MAINTENANCE MATERIALREGULATOR NOYES AIR COMPRESSORPRCS/FACTHE HOME DEPOT 1902 $ 6.88 04/07/201465050 BUILDING MAINTENANCE MATERIALSC HANKS OFFICEPRCS/FACTHE HOME DEPOT 1902 $ 24.97 04/07/2014 65085 MINOR EQUIP & TOOLSTOOLS89 of 498
PRCS/FACSTANDARD PIPE $ 281.52 04/08/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACSTANDARD PIPE $ 469.12 04/08/201465050 BUILDING MAINTENANCE MATERIALPARTS FOR HYDRANTPRCS/FACACTIVE ELECTRIC SUPPLY $ 541.70 04/09/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACTHE HOME DEPOT 1902 $ 28.96 04/09/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACHAROLD'S TRUE VALUE HD $ 54.83 04/09/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACSTANDARD PIPE $ 158.41 04/09/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACDREISILKER ELEC MOT $ 588.36 04/09/201465050 BUILDING MAINTENANCE MATERIALLEVY CENTER FPB MOTORPRCS/FACHAROLD'S TRUE VALUE HD $ 24.13 04/10/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACSTANDARD PIPE $ 452.22 04/10/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACTHE HOME DEPOT 1902 $ 45.65 04/10/201465050 BUILDING MAINTENANCE MATERIALREPAIRS TO BOILER RM APTPRCS/FACSTANDARD PIPE $ (170.00) 04/11/201465050 BUILDING MAINTENANCE MATERIALCREDITPRCS/FACLEMOI ACE HARDWARE $ 2.86 04/11/201465050 BUILDING MAINTENANCE MATERIALELECT FITTING FIRE 1 PUMPPRCS/FACWIDE LOYAL DEVELOPMENT $ 12.28 04/11/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACINTERNATIONAL TRANSACTION FEE $ 0.10 04/11/201465050 BUILDING MAINTENANCE MATERIALFEEPRCS/FACAPPLIANCE PARTS DEPOT $ 32.69 04/11/201465050 BUILDING MAINTENANCE MATERIALFIRE 2 ICE MACHINEPRCS/FACWW GRAINGER $ 84.82 04/11/201465050 BUILDING MAINTENANCE MATERIALLEVY BOLIER EM STOPPRCS/FACTHE HOME DEPOT 1902 $ 15.98 04/14/201465050 BUILDING MAINTENANCE MATERIALANIMAL SHELTERPRCS/FACSTANDARD PIPE $ 363.13 04/14/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACABLE DISTRIBUTORS $ 130.02 04/14/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACWW GRAINGER $ 305.56 04/14/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACWW GRAINGER $ 894.60 04/14/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACTHE HOME DEPOT 1902 $ 42.25 04/14/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACTHE HOME DEPOT 1902 $ 3.98 04/14/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACPURE ELECTRIC $ 89.91 04/14/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACACTIVE ELECTRIC SUPPLY $ 640.89 04/14/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACTHE HOME DEPOT 1902 $ 25.19 04/14/201465050 BUILDING MAINTENANCE MATERIALFIRE 2 DRYERPRCS/FACTHE HOME DEPOT 1902 $ 22.26 04/14/201465050 BUILDING MAINTENANCE MATERIALFIRE 2 DRYERPRCS/FACTHE HOME DEPOT 1902 $ 260.43 04/14/201465050 BUILDING MAINTENANCE MATERIALSELF LEVELPRCS/FACWW GRAINGER $ 310.90 04/15/201465050 BUILDING MAINTENANCE MATERIALCIVIC CENTER HEAT PUMP REPAIRPRCS/FACABLE DISTRIBUTORS $ 300.29 04/15/201465050 BUILDING MAINTENANCE MATERIALFLEETWOOD /CIVIC CENTER PARTSPRCS/FACABLE DISTRIBUTORS $ 447.42 04/15/201465050 BUILDING MAINTENANCE MATERIALFLEETWOOD H?W RETURN PUMPPRCS/FACFERGUSON FIRE & FABR 1 $ 186.32 04/16/201465050 BUILDING MAINTENANCE MATERIALFIRE 1 FIRE SYSTEMPRCS/FACTHE HOME DEPOT 1902 $ 162.81 04/17/201465050 BUILDING MAINTENANCE MATERIALSCREWSET90 of 498
PRCS/FACTHE HOME DEPOT 1902 $ 369.36 04/18/201465050 BUILDING MAINTENANCE MATERIALCC EMPLOYEE LUNCH ROOMPRCS/FACTHE HOME DEPOT 1902 $ 68.17 04/18/201465050 BUILDING MAINTENANCE MATERIALCIVIC CENTERPRCS/FACSTANDARD PIPE $ 81.41 04/18/201465050 BUILDING MAINTENANCE MATERIALCIVIC CENTERPRCS/FACACTIVE ELECTRIC SUPPLY $ 244.14 04/18/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACMERCOMMBE INC $ 150.73 04/18/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACSTANDARD PIPE $ 544.46 04/18/201465050 BUILDING MAINTENANCE MATERIALHOWARD STREET PROPERTYPRCS/FACSTANDARD PIPE $ 34.23 04/18/201465050 BUILDING MAINTENANCE MATERIALLIGHTHOUSE SUMP PUMPPRCS/FACTHE HOME DEPOT 1902 $ 761.32 04/21/201465050 BUILDING MAINTENANCE MATERIALCC EMPLOYEE LUNCH ROOMPRCS/FACTHE HOME DEPOT 1902 $ 93.48 04/21/201465050 BUILDING MAINTENANCE MATERIALCC MATERIAL EMPLOYEE LUNCH ROOMPRCS/FACSTANDARD PIPE $ 104.67 04/21/201465050 BUILDING MAINTENANCE MATERIALCROWN CENTERPRCS/FACPURE ELECTRIC $ 179.11 04/21/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACTHE HOME DEPOT 1902 $ 47.58 04/21/201465050 BUILDING MAINTENANCE MATERIALPURCHASE FOR 729 HOWARDPRCS/FACSTANDARD PIPE $ 142.73 04/21/201465050 BUILDING MAINTENANCE MATERIALSUPPLIESPRCS/FACLEMOI ACE HARDWARE $ 17.23 04/22/201465050 BUILDING MAINTENANCE MATERIALFUSESPRCS/FACSTANDARD PIPE $ 422.79 04/22/201465050 BUILDING MAINTENANCE MATERIALHOWARD STREET PROPERTYPRCS/FACTHE HOME DEPOT 1902 $ 26.25 04/23/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACTHE HOME DEPOT 1902 $ 109.00 04/23/201465050 BUILDING MAINTENANCE MATERIALMINI ROLLPRCS/FACWW GRAINGER $ 59.82 04/24/201465050 BUILDING MAINTENANCE MATERIALBELTSPRCS/FACTHE HOME DEPOT 1902 $ 57.49 04/24/201465050 BUILDING MAINTENANCE MATERIALCC MATERIAL EMPLOYEE LUNCH ROOMPRCS/FACTHE HOME DEPOT 1902 $ 619.65 04/24/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACTHE HOME DEPOT 1902 $ 306.64 04/24/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACSTANDARD PIPE $ 165.30 04/24/201465050 BUILDING MAINTENANCE MATERIALPARK OPENINGPRCS/FACTHE HOME DEPOT 1902 $ 480.34 04/25/201465050 BUILDING MAINTENANCE MATERIAL729-731 HOWARDPRCS/FACTHE HOME DEPOT 1902 $ 22.72 04/25/201465050 BUILDING MAINTENANCE MATERIAL729-731 HOWARDPRCS/FACWW GRAINGER $ 40.19 04/25/201465050 BUILDING MAINTENANCE MATERIALALLEN SCREWSPRCS/FACTHE HOME DEPOT 1902 $ 261.00 04/25/201465050 BUILDING MAINTENANCE MATERIALCC BREAKROOMPRCS/FACSTANDARD PIPE $ 17.46 04/25/201465050 BUILDING MAINTENANCE MATERIALCROWN SINKPRCS/FACSTANDARD PIPE $ 56.52 04/25/201465050 BUILDING MAINTENANCE MATERIALJAMES PARK OPENINGPRCS/FACTHE HOME DEPOT 1902 $ 16.00 04/25/201465050 BUILDING MAINTENANCE MATERIALPARK OPENING & SUPPLIESPRCS/FACTHE HOME DEPOT 1902 $ 13.40 04/25/201465050 BUILDING MAINTENANCE MATERIALPURCHASE FOR 729 HOWARDPRCS/FACTHE HOME DEPOT 1902 $ 13.86 04/28/201465050 BUILDING MAINTENANCE MATERIAL729-731 HOWARDPRCS/FACTHE HOME DEPOT 1902 $ 60.76 04/28/201465050 BUILDING MAINTENANCE MATERIAL729-731 HOWARDPRCS/FACTHE HOME DEPOT 1902 $ 22.55 04/28/201465050 BUILDING MAINTENANCE MATERIAL729-731 HOWARD91 of 498
PRCS/FACSTANDARD PIPE $ 156.94 04/28/201465050 BUILDING MAINTENANCE MATERIALCC MATERIALSPRCS/FACTHE HOME DEPOT 1902 $ 61.35 04/28/201465050 BUILDING MAINTENANCE MATERIALCC MATERIALS EMPLOYEE LUNCH ROOMPRCS/FACSTANDARD PIPE $ 30.47 04/28/201465050 BUILDING MAINTENANCE MATERIALCC TOILETPRCS/FACINTERNATIONAL TRANSACTION FEE $ 2.75 04/28/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACTHE HOME DEPOT 1902 $ 141.05 04/28/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACFANCY LIGHT $ 305.00 04/28/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACSTANDARD PIPE $ 112.04 04/28/201465050 BUILDING MAINTENANCE MATERIALFLEETWOOD SINKPRCS/FACTHE HOME DEPOT 1902 $ 644.47 04/28/201465050 BUILDING MAINTENANCE MATERIALMATERIALSPRCS/FACBORNQUIST, INC. $ 175.00 04/28/201465050 BUILDING MAINTENANCE MATERIALNEW COUPLER HOUSINGPRCS/FACTHE HOME DEPOT 1902 $ 96.23 04/28/201465050 BUILDING MAINTENANCE MATERIALSCREW SHEATINGPRCS/FACALLAN J COLEMAN CO INC $ 108.00 04/28/201465050 BUILDING MAINTENANCE MATERIALSUPPLIESPRCS/FACALLAN J COLEMAN CO INC $ 192.60 04/28/201465050 BUILDING MAINTENANCE MATERIALSUPPLIESPRCS/FACALLAN J COLEMAN CO INC $ 202.45 04/28/201465050 BUILDING MAINTENANCE MATERIALSUPPLIESPRCS/FACSTANDARD PIPE $ 108.51 04/29/201465050 BUILDING MAINTENANCE MATERIALPARK OPENINGPRCS/FACSTANDARD PIPE $ 76.00 04/29/201465050 BUILDING MAINTENANCE MATERIALPARK OPENINGPRCS/FACTHE HOME DEPOT 1902 $ 28.90 04/30/201465050 BUILDING MAINTENANCE MATERIALCC MATERIALS EMPLOYEE LUNCH ROOMPRCS/FACPURE ELECTRIC $ 330.85 04/30/201465050 BUILDING MAINTENANCE MATERIALFACILITIES REPAIRPRCS/FACLEMOI ACE HARDWARE $ 43.15 04/30/201465050 BUILDING MAINTENANCE MATERIALREPAIRS AT FLEETWOODPRCS/FACANDERSON LOCK CO $ 850.13 04/30/201465050 BUILDING MAINTENANCE MATERIALSHOP STOCKPRCS/FLEETWOOD JOUR CNTROFFICE MAX $ 25.78 04/01/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR GIRLS PROGRAM AND OFFICEPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 57.83 04/02/2014 65025 FOODMILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRANTON'S GREENHOUSE $ 128.74 04/02/2014 65110 REC PROGRAM SUPPLIES SEEDS FOR GARDENPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 209.72 04/02/2014 65025 FOODSUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTRGIGIO S PIZZERIA $ 80.20 04/04/2014 65025 FOODSUPPLIES FOR GIRLS PROGRAMPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 27.96 04/07/2014 65110 REC PROGRAM SUPPLIES BUILDING SUPPLIESPRCS/FLEETWOOD JOUR CNTRLEMOI ACE HARDWARE $ 80.09 04/07/2014 65110 REC PROGRAM SUPPLIES GARDEN SUPPLIESPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 131.88 04/07/2014 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 131.88 04/07/2014 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESPRCS/FLEETWOOD JOUR CNTRWALGREENS #2619 $ 19.98 04/07/2014 65110 REC PROGRAM SUPPLIES MEMORY CARD FOR CAMERAPRCS/FLEETWOOD JOUR CNTRWALGREENS #2619 $ 36.56 04/07/2014 65110 REC PROGRAM SUPPLIES MOVIE DAY SNACKSPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 39.90 04/07/2014 65110 REC PROGRAM SUPPLIES SEEDS FOR GARDENPRCS/FLEETWOOD JOUR CNTRDOLRTREE 673 00006734 $ 19.00 04/07/2014 65110 REC PROGRAM SUPPLIES SPRING DECORATIONSPRCS/FLEETWOOD JOUR CNTRBLICK ART 800 447 1892 $ 30.95 04/08/2014 65110 REC PROGRAM SUPPLIES ART SUPPLIES92 of 498
PRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 49.17 04/08/2014 65110 REC PROGRAM SUPPLIES ARTS AND CRAFT SUPPLIESPRCS/FLEETWOOD JOUR CNTRJEWEL #3487 $ 52.44 04/08/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR COOKING PROJECTPRCS/FLEETWOOD JOUR CNTRBRUNSWICK'S & TAVERN ' $ 891.00 04/09/2014 62507 FIELD TRIPSFIELD TRIP FOR SPRING BREAK CAMPPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 57.83 04/09/2014 65025 FOODMILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRBRUNSWICK'S & TAVERN ' $ 33.00 04/09/2014 62507 FIELD TRIPSOUTING FOR SPRING BREAKPRCS/FLEETWOOD JOUR CNTRDRAMATISTS PLAY SERVIC $ 450.00 04/09/2014 65110 REC PROGRAM SUPPLIES ROYALTIES FOR HAVING OUR SAYPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 179.40 04/09/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRNEXTIME INC $ 64.83 04/09/2014 65095 OFFICE SUPPLIESTIME CARDSPRCS/FLEETWOOD JOUR CNTRWING STOP # 376 $ 355.69 04/10/2014 65025 FOODAFTER SCHOOL - SPRING BREAKPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 103.79 04/10/2014 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESPRCS/FLEETWOOD JOUR CNTRMONKEY ISLAND $ 532.00 04/10/2014 62507 FIELD TRIPSOUTING FOR SPRING BREAKPRCS/FLEETWOOD JOUR CNTRBRUNSWICK'S & TAVERN ' $ (405.00) 04/11/2014 62507 FIELD TRIPSCREDIT FOR OUTINGPRCS/FLEETWOOD JOUR CNTRH MART NILES $ (2.12) 04/11/2014 65110 REC PROGRAM SUPPLIES CREDIT FOR TAXPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 9.94 04/11/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR COOKING ACTIVITYPRCS/FLEETWOOD JOUR CNTRSUBWAY 00467514 $ 41.00 04/11/2014 65025 FOODSUPPLIES FOR GIRLS PROGRAMPRCS/FLEETWOOD JOUR CNTRGFS MKTPLC #1915 $ 93.37 04/11/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR WOWPRCS/FLEETWOOD JOUR CNTRH MART NILES $ 81.10 04/11/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR WOWPRCS/FLEETWOOD JOUR CNTRTHE PUTTING EDGE $ 100.00 04/14/2014 62507 FIELD TRIPSDEPOSIT FOR OUTINGPRCS/FLEETWOOD JOUR CNTRWHOLEFDS EVN 10076 $ 63.14 04/14/2014 65110 REC PROGRAM SUPPLIES FOOD FOR WOW PROGRAM EVENT AT FJCCPRCS/FLEETWOOD JOUR CNTRWALGREENS #2619 $ 7.96 04/14/2014 65110 REC PROGRAM SUPPLIES ICE FOR PROGRAMPRCS/FLEETWOOD JOUR CNTRUNITED 01673614094961 $ 718.00 04/14/2014 62295 TRAINING & TRAVELNPRA TRAININGPRCS/FLEETWOOD JOUR CNTREXPEDIA EXPEDIA.COM $ 52.05 04/14/2014 62295 TRAINING & TRAVELNPRA TRAININGPRCS/FLEETWOOD JOUR CNTRTHE PUTTING EDGE $ 636.35 04/14/2014 62507 FIELD TRIPSOUTING FOR SPRING BREAK CAMPPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 21.89 04/14/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 24.28 04/14/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRSPORTS AUTHORI00006015 $ 252.89 04/14/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR FITNESS CENTER PROGRAMSPRCS/FLEETWOOD JOUR CNTRWHOLEFDS EVS 10369 $ 55.77 04/14/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR WOWPRCS/FLEETWOOD JOUR CNTRWHOLEFDS EVS 10369 $ 5.99 04/14/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR WOWPRCS/FLEETWOOD JOUR CNTRJD MILLS HEALTH & FOOD $ 161.85 04/14/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR WOWPRCS/FLEETWOOD JOUR CNTRWALGREENS #2619 $ 18.87 04/15/2014 65110 REC PROGRAM SUPPLIES EARTH DAY SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 57.83 04/16/2014 65025 FOODMILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 126.03 04/16/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRS&S WORLDWIDE $ 110.49 04/16/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR AFTER SCHOOL / SUMMER CAMP93 of 498
PRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 29.35 04/16/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THE AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 56.69 04/16/2014 65025 FOODSUPPLIES FOR WOWPRCS/FLEETWOOD JOUR CNTREVANSTON SIGNS AND GRA $ 20.00 04/17/2014 65110 REC PROGRAM SUPPLIES CANVAS FOR SIGNSPRCS/FLEETWOOD JOUR CNTRTARGET 00009274 $ 40.91 04/17/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 911.19 04/17/2014 65025 FOODSUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 430.19 04/17/2014 65025 FOODSUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTRBLICK ART 800 447 1892 $ 91.01 04/17/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SIGNSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 147.23 04/18/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 81.76 04/21/2014 65025 FOODSNACKS FOR MASONPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 39.73 04/21/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRTARGET 00009274 $ 47.39 04/21/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR EASTER EGG HUNTPRCS/FLEETWOOD JOUR CNTRBESTBUY.COM 00009944 $ 52.98 04/21/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR KITCHENPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 159.51 04/23/2014 65110 REC PROGRAM SUPPLIES GARDEN SUPPLIESPRCS/FLEETWOOD JOUR CNTRSUPERIOR INDUSTRIAL SP $ 59.70 04/23/2014 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 57.83 04/23/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 178.59 04/23/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 85.19 04/25/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 57.83 04/30/2014 65025 FOODMILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRUIC PARKING LOT 6 $ 10.00 04/30/2014 65110 REC PROGRAM SUPPLIES PARKING FOR TRAININGPRCS/FLEETWOOD JOUR CNTRUS CASINO RENTALS $ 750.00 04/30/2014 62375 RENTALSRENTAL FOR SENIOR PROGRAM MARDI GRASPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 79.67 04/30/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRCROWN TROPHY 54 $ 162.50 04/30/2014 65110 REC PROGRAM SUPPLIES TROPHIES FOR COE POPSPRCS/LEVY SEN CNTRDAVIS TRANSPORTATION L $ 180.00 04/01/2014 62507 FIELD TRIPSBUS FOR SENIOR TRIPPRCS/LEVY SEN CNTRUSA-CLEAN, INC. $ 175.93 04/01/2014 62245 OTHER EQ MAINTFLOOR SCRUBBER REPAIRPRCS/LEVY SEN CNTRPAPA JOHN'S 01012 $ 128.75 04/01/2014 65025 FOODFOOD FOR ECT CAST PARTYPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 20.50 04/02/2014 65110 REC PROGRAM SUPPLIES PARTS FOR BALL RACK FOR EXERCISE ROOMPRCS/LEVY SEN CNTROLYMPIA SALES INC $ 542.16 04/07/2014 65110 REC PROGRAM SUPPLIES CARDS FOR LEVY GIFT SHOPPRCS/LEVY SEN CNTRAV CHICAGO, INC. $ 60.00 04/08/2014 62245 OTHER EQ MAINTREPAIR DAMAGED MICSPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 41.85 04/10/2014 65110 REC PROGRAM SUPPLIES VACUUM FOR FITNESS ROOMPRCS/LEVY SEN CNTRPOWER SYSTEMS $ 114.82 04/11/2014 65110 REC PROGRAM SUPPLIES BALL RACK FOR MEDICINE BALLS IN FITNESS ROOMPRCS/LEVY SEN CNTRCERAMIC SUPPLY CHICAGO $ 166.25 04/14/2014 65110 REC PROGRAM SUPPLIES CLAY FOR SENIOR CERAMICS CLASSESPRCS/LEVY SEN CNTRCLASSICAL GLASS $ 416.73 04/14/2014 65110 REC PROGRAM SUPPLIES GLASS FOR SENIOR JEWELRY CLASSPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 6.20 04/14/2014 65110 REC PROGRAM SUPPLIES PARTS FOR BALL RACK FOR EXERCISE ROOM94 of 498
PRCS/LEVY SEN CNTRCLASSICAL GLASS $ 492.75 04/14/2014 65110 REC PROGRAM SUPPLIES SAW FOR SENIOR JEWELRY CLASSESPRCS/LEVY SEN CNTRESSEX INN CHICAGO 3224 $ 10.00 04/15/2014 62295 TRAINING & TRAVELSTORAGE LOCKER - CHRISTINAPRCS/LEVY SEN CNTRPAYPAL IDENTISOURC $ 67.72 04/18/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 184.56 04/21/2014 65095 OFFICE SUPPLIESDATA CARD PRINTER RIBBONPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 9.79 04/21/2014 65110 REC PROGRAM SUPPLIES PARTS FOR BALL RACK FOR EXERCISE ROOMPRCS/LEVY SEN CNTRA 1 VACUUM $ 10.18 04/24/2014 65110 REC PROGRAM SUPPLIES BELTS FOR VACUUMPRCS/LEVY SEN CNTRCULINARY LNDSC10513752 $ 50.00 04/24/2014 62507 FIELD TRIPSDEPOSIT FOR SENIOR TRIPPRCS/LEVY SEN CNTRGFS MKTPLC #1915 $ 126.36 04/25/2014 65025 FOODKITCHEN SUPPLIESPRCS/LEVY SEN CNTRPARTY CITY #196 $ 70.79 04/25/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR VOLUNTEER RECOGNITIONPRCS/LEVY SEN CNTRCERAMIC SUPPLY CHICAGO $ 275.75 04/28/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CERAMICS CLASSESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 26.00 04/01/2014 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIESPRCS/NOYES CNTRJEWEL #3487 $ 9.76 04/02/2014 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTRTHE HOME DEPOT 1902 $ 72.84 04/02/2014 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD, SPRING BREAK ARTS SUPPLIESPRCS/NOYES CNTROCS SOLUTIONS $ 6.95 04/02/2014 62490 OTHER PROGRAM COSTS EVANSTONARTSBUZZ.COM MONTHLY WEB HOSTING FEEPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 67.51 04/02/2014 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP SUPPLIESPRCS/NOYES CNTRTHE HOME DEPOT 1902 $ 131.24 04/07/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR FESTIVAL LAYOUTPRCS/NOYES CNTRD & D FINER FOODS $ 16.84 04/08/2014 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP SUPPLIESPRCS/NOYES CNTRUSPS 16262202033308925 $ 9.80 04/09/2014 62315 POSTAGELAKESHORE FESTIVAL POSTAGE/STAMPSPRCS/NOYES CNTRTHE SPICE HOUSE EVANST $ 9.48 04/09/2014 62507 FIELD TRIPSSPRING BREAK CAMP FIELD TRIPPRCS/NOYES CNTRD & D FINER FOODS $ 30.78 04/09/2014 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP SUPPLIESPRCS/NOYES CNTRGHB - EVANSTON $ 7.80 04/10/2014 62507 FIELD TRIPSSPRING BREAK CAMP FIELD TRIPPRCS/NOYES CNTROLD TOWN OIL EVANSTON $ 17.94 04/10/2014 62507 FIELD TRIPSSPRING BREAK CAMP FIELD TRIPPRCS/NOYES CNTRBENNISONS BAKERY INC $ 13.50 04/11/2014 62507 FIELD TRIPSSPRING BREAK CAMP FIELD TRIPPRCS/NOYES CNTRMOTOPHOTO $ 13.45 04/14/2014 65110 REC PROGRAM SUPPLIES LAKESHORE FESTIVAL SLIDE CONVERSIONPRCS/NOYES CNTRD & D FINER FOODS $ 14.46 04/14/2014 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 21.48 04/15/2014 65110 REC PROGRAM SUPPLIES SPRING BREAK/EARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTRBLICK ART 800 447 1892 $ 74.78 04/16/2014 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIESPRCS/NOYES CNTRWHOLEFDS EVN 10076 $ 15.48 04/18/2014 65110 REC PROGRAM SUPPLIES CLEANING SUPPLIES FOR CAMPPRCS/NOYES CNTRD & D FINER FOODS $ 12.96 04/23/2014 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD ARTS SUPPLIESPRCS/NOYES CNTRAMAZONPRIME MEMBERSHIP $ (79.00) 04/28/2014 65040 JANITORIAL SUPPLIESRETURN OF MEMBERSHIP DUESPRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 12.46 04/01/201465050 BUILDING MAINTENANCE MATERIALLOCKPRCS/PARKS FORESTRYFEDEX 794936317745 $ 55.73 04/04/2014 65625 FURNITURES AND FIXTURES OVERNIGHT PACKAGEPRCS/PARKS FORESTRYDETAILED PLAY PRO $ 440.00 04/04/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSS HOOK SWING CHAIN95 of 498
PRCS/PARKS FORESTRYDETAILED PLAY PRO $ 65.00 04/07/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSMATERIALSPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 31.92 04/09/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSFIBERFIXPRCS/PARKS FORESTRYHAROLD'S TRUE VALUE HD $ 2.98 04/10/2014 65085 MINOR EQUIP & TOOLSKEYSPRCS/PARKS FORESTRYAG SYSTEMS ND $ 335.15 04/10/2014 65110 REC PROGRAM SUPPLIES KROMER NOZZLESPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 258.25 04/14/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALREPAIR PARTSPRCS/PARKS FORESTRYU OF IL ONLINE PAYMENT $ 40.00 04/14/2014 62295 TRAINING & TRAVELTRAININGPRCS/PARKS FORESTRYSIGNAL SYSTEMS INC $ 49.47 04/15/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALFACILITIES REPAIRPRCS/PARKS FORESTRYAHLBORN EQUIPMENT, INC $ 74.51 04/17/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALSMALL TOOLSPRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 8.62 04/18/2014 65110 REC PROGRAM SUPPLIES COUPLINGPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 104.72 04/21/2014 65110 REC PROGRAM SUPPLIES BATTERIES, TAPE, ROPEPRCS/PARKS FORESTRYARLINGTON POWER EQUIPM $ 380.90 04/24/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALSMALL TOOLSPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ (26.00) 04/24/2014 65110 REC PROGRAM SUPPLIES CREDITPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 20.78 04/24/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSLAG SCREWPRCS/PARKS FORESTRYCHICAGO WHITE SOX $ 165.00 04/24/2014 62295 TRAINING & TRAVELTURF CLINIC US CELLULARPRCS/PARKS FORESTRYCITY WELDING SALES AND $ 35.61 04/24/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALWELDING GASPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ (1.88) 04/25/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALCREDITPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 22.81 04/25/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALSMALL TOOLSPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ (256.00) 04/28/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSCREDITPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 91.88 04/28/2014 65515 OTHER IMPROVEMENTS SHRINK WRAPPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 183.76 04/28/2014 65515 OTHER IMPROVEMENTS SHRINK WRAPPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 270.00 04/28/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSSWING CHAINPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 256.00 04/28/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSSWING CHAINPRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 9.99 04/29/201465050 BUILDING MAINTENANCE MATERIALGARBAGE BAGSPRCS/PARKS FORESTRYDETAILED PLAY PRO $ 384.95 04/30/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSBELT SWINGPRCS/PARKS FORESTRYCITY WELDING SALES AND $ 35.61 04/30/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALWELDING GASPRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 135.69 04/01/2014 65110 REC PROGRAM SUPPLIES SNACK SUPPLIESPRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 33.97 04/01/2014 65025 FOODSNACKS, (JUICE BOXES)PRCS/RBT CROWN CNTRWILMETTE BICYCLE & SPO $ 340.00 04/02/2014 65110 REC PROGRAM SUPPLIES SKATE SHARPENINGPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 26.22 04/02/2014 65025 FOODSNACKSPRCS/RBT CROWN CNTRMC GLASS AND MIRROR $ 336.48 04/03/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALGLASS REPAIR ON STUDIO RINK DOOR.PRCS/RBT CROWN CNTRNICKEL CITY $ 150.00 04/03/2014 62507 FIELD TRIPSSPRING BREAK CAMP FIELD TRIP.PRCS/RBT CROWN CNTRNICKEL CITY $ 99.75 04/03/2014 62507 FIELD TRIPSSPRING BREAK CAMP FIELD TRIP.PRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 37.41 04/04/2014 65110 REC PROGRAM SUPPLIES AFTER SCHOOL PROGRAM SNACK SUPPLIES.96 of 498
PRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 450.13 04/04/2014 65025 FOODFOOD FOR PRE-SCHOOL PROGRAMSPRCS/RBT CROWN CNTRBECKER ARENA PRODUCTS $ 963.44 04/04/2014 62490 OTHER PROGRAM COSTS ICE RINK GLASS.PRCS/RBT CROWN CNTRSUPERIOR INDUSTRIAL SP $ 71.92 04/04/2014 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIES.PRCS/RBT CROWN CNTRSUPERIOR INDUSTRIAL SP $ 71.92 04/04/2014 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIES.PRCS/RBT CROWN CNTRSUPERIOR INDUSTRIAL SP $ 95.00 04/04/2014 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIES.PRCS/RBT CROWN CNTRPURE ELECTRIC $ 143.16 04/04/201465050 BUILDING MAINTENANCE MATERIALLIGHT BULBS FOR FRONT OVERHANG AREA.PRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 97.97 04/04/2014 65025 FOODPRE-K PROGRAM SNACK.PRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 89.85 04/04/2014 65025 FOODSNACKS FOR AFTER SCHOOL PROGRAM.PRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ (2.16) 04/04/2014 65025 FOODTAX REFUNDPRCS/RBT CROWN CNTRGO BANANAS $ 35.00 04/07/2014 62507 FIELD TRIPSDEPOSIT FOR SPRING BREAK CAMP FIELD TRIP.PRCS/RBT CROWN CNTRBECKER ARENA PRODUCTS $ 1,203.69 04/07/2014 62490 OTHER PROGRAM COSTS ICE RINK GLASS.PRCS/RBT CROWN CNTRWILMETTE BICYCLE & SPO $ 337.04 04/07/2014 65110 REC PROGRAM SUPPLIES SKATE SHARPENING & BROOMBALL EQUIPMENTPRCS/RBT CROWN CNTRWALGREENS #4218 $ 23.98 04/09/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 11.86 04/09/2014 65025 FOODSNACKSPRCS/RBT CROWN CNTRGO BANANAS $ 144.80 04/09/2014 62507 FIELD TRIPSSPRING BREAK CAMP FIELD TRIP.PRCS/RBT CROWN CNTRGO BANANAS $ 143.84 04/09/2014 62507 FIELD TRIPSSPRING BREAK CAMP FIELD TRIP.PRCS/RBT CROWN CNTRGO BANANAS $ 143.84 04/09/2014 62507 FIELD TRIPSSPRING BREAK CAMP FIELD TRIP.PRCS/RBT CROWN CNTRGO BANANAS $ 35.96 04/09/2014 62507 FIELD TRIPSSPRING BREAK CAMP FIELD TRIP.PRCS/RBT CROWN CNTRLAS PALMAS MEXICAN RES $ 28.80 04/09/2014 62507 FIELD TRIPSSPRING BREAK CAMP FIELD TRIP.PRCS/RBT CROWN CNTRLAS PALMAS MEXICAN RES $ 150.00 04/09/2014 62507 FIELD TRIPSSPRING BREAK CAMP FIELD TRIP.PRCS/RBT CROWN CNTRLAS PALMAS MEXICAN RES $ 150.00 04/09/2014 62507 FIELD TRIPSSPRING BREAK CAMP FIELD TRIP.PRCS/RBT CROWN CNTRSUPERIOR INDUSTRIAL SP $ 30.68 04/10/2014 65040 JANITORIAL SUPPLIESFOAMING CLEANER DISINFECTANT.PRCS/RBT CROWN CNTREXXONMOBIL 96024591 $ 15.02 04/10/2014 62490 OTHER PROGRAM COSTSGAS FOR RENTAL TRUCK USED TO PICK UP DONATED FURNITURE FROM WALGREEN'S LOCATED IN DEERFIELD ILL.PRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 39.10 04/10/2014 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIESPRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 137.29 04/10/2014 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIES, KICK BALLS, JUMP ROPES, WATERCOLOR PAPER, AND DRAWING PAPER.PRCS/RBT CROWN CNTRSUPERIOR INDUSTRIAL SP $ 8.48 04/10/2014 65040 JANITORIAL SUPPLIESRED BUFFER PAD.PRCS/RBT CROWN CNTRSUPERIOR INDUSTRIAL SP $ 19.90 04/10/2014 65040 JANITORIAL SUPPLIESURINAL SCREENSPRCS/RBT CROWN CNTR32 DEGREES $ 229.80 04/11/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALBOARD BRUSH FOR THE OLYMPIA ICE RESURFACER AND BLADES FOR ICE EDGER.PRCS/RBT CROWN CNTRSQ ICE SKATING INSTIT $ 85.00 04/11/2014 62360 MEMBERSHIP DUESISI MEMBERSHIP DUES.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 15.54 04/11/2014 65025 FOODSNACK/MILKPRCS/RBT CROWN CNTRFONSECA MARTIAL ARTS $ 150.00 04/11/2014 62507 FIELD TRIPSSPRING BREAK CAMP FIELD TRIP PLUS KARATE LESSONS.PRCS/RBT CROWN CNTRFONSECA MARTIAL ARTS $ 122.00 04/11/2014 62507 FIELD TRIPSSPRING BREAK CAMP FIELD TRIP PLUS KARATE LESSONS.PRCS/RBT CROWN CNTRFONSECA MARTIAL ARTS $ 150.00 04/11/2014 62507 FIELD TRIPSSPRING BREAK CAMP FIELD TRIP PLUS LESSONS.97 of 498
PRCS/RBT CROWN CNTRFONSECA MARTIAL ARTS $ 50.00 04/11/2014 62507 FIELD TRIPSSPRING BREAK CAMP FIELD TRIP PLUS LESSONS.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 69.03 04/11/2014 65025 FOODSPRING BREAK CAMP SNACKS.PRCS/RBT CROWN CNTRKENNY THE KLEENER-SKOK $ 86.00 04/14/2014 65110 REC PROGRAM SUPPLIES CLEANING OF CLASSROOM TABLE CLOTHS.PRCS/RBT CROWN CNTRU-HAUL-EVANSTON #75876 $ 90.93 04/14/2014 62490 OTHER PROGRAM COSTSCOST OF RENTAL TRUCK USED TO PICK UP DONATED FURNITURE FROM WALGREEN'S LOCATED IN DEERFIELD ILL.PRCS/RBT CROWN CNTRWILMETTE BICYCLE & SPO $ 118.91 04/14/2014 65110 REC PROGRAM SUPPLIES HOCKEY HELMETS FOR CLASSESPRCS/RBT CROWN CNTRWHOLEFDS EVS 10369 $ 19.59 04/14/2014 65110 REC PROGRAM SUPPLIES HOLIDAY EGGS FOR EASTER.PRCS/RBT CROWN CNTRTHE OLIVE GARD00012914 $ 123.96 04/14/2014 62507 FIELD TRIPSSPRING BREAK CAMP FIELD TRIP.PRCS/RBT CROWN CNTRTHE OLIVE GARD00012914 $ 100.00 04/14/2014 62507 FIELD TRIPSSPRING BREAK CAMP FIELD TRIP.PRCS/RBT CROWN CNTRSQ MUNAR LAMINATING $ 80.00 04/15/2014 65095 OFFICE SUPPLIESLAMINATING CARDS FOR PICTURE ID'S.PRCS/RBT CROWN CNTROFFICE DEPOT #510 $ 15.45 04/15/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 21.63 04/16/2014 65025 FOODSNACKSPRCS/RBT CROWN CNTRHOUSE OF RENTAL $ 722.50 04/16/2014 65110 REC PROGRAM SUPPLIES TABLE RENTAL FOR ANNUAL FLEA MARKET.PRCS/RBT CROWN CNTRWALGREENS #4218 $ 18.00 04/17/2014 65110 REC PROGRAM SUPPLIES BLANKETS FOR COTS.PRCS/RBT CROWN CNTRSSI SCHOOL SPECIALTY $ 55.90 04/18/2014 65110 REC PROGRAM SUPPLIES PAPER ROLL (10)PRCS/RBT CROWN CNTRWALGREENS #4218 $ 18.87 04/18/2014 65025 FOODSNACK/MILKPRCS/RBT CROWN CNTRMCDONALD'S M6867 OF $ 50.00 04/21/2014 65110 REC PROGRAM SUPPLIES GIFT CARDS FOR SKATING EVENTPRCS/RBT CROWN CNTRDOLRTREE 673 00006734 $ 85.00 04/21/2014 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIES FOR HOLIDAY PARTIES.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 26.75 04/23/2014 65025 FOODAFTER SCHOOL PROGRAM SNACKS.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 37.37 04/23/2014 65025 FOODPRE-K PROGRAM SNACKPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 15.54 04/23/2014 65025 FOODSNACK/MILKPRCS/RBT CROWN CNTRSUPERIOR INDUSTRIAL SP $ 49.16 04/24/2014 65040 JANITORIAL SUPPLIESMULTI PURPOSE CLEANER AND URINAL SCREENS.PRCS/RBT CROWN CNTRRECYCLINGBIN.COM $ 1,205.80 04/24/2014 62490 OTHER PROGRAM COSTS NEW TRASH CANS FOR LOBBY AREA.PRCS/RBT CROWN CNTRTHE UPS STORE 1037 $ 20.13 04/24/2014 62315 POSTAGEPOSTAGE FOR RETURN OF NEVCO SCOREBOARD.PRCS/RBT CROWN CNTRTARGET 00009274 $ 46.39 04/25/2014 65110 REC PROGRAM SUPPLIES COSTUMES FOR ICE SHOW.PRCS/RBT CROWN CNTRFOX VALLEY FIR00 OF 00 $ 1,441.50 04/25/2014 62245 OTHER EQ MAINTFIVE YEAR INTERNAL OBSTRUCTION INVESTIGATION AND VALVE INSPECTION.PRCS/RBT CROWN CNTRPETSMART INC 427 $ 122.56 04/25/2014 65110 REC PROGRAM SUPPLIES PET SUPPLIES FOR CLASSROOM PETS.PRCS/RBT CROWN CNTREVANSTON IMPRINTABLES $ 225.26 04/28/2014 65110 REC PROGRAM SUPPLIES BROOMBALL CHAMPIONSHIP TEE-SHIRTSPRCS/RBT CROWN CNTRCROWN TROPHY 54 $ 121.30 04/28/2014 65110 REC PROGRAM SUPPLIES BROOMBALL LEAGUE TROPHIESPRCS/RBT CROWN CNTRPETSMART INC 427 $ 38.15 04/28/2014 65110 REC PROGRAM SUPPLIES CLASSROOM PET SUPPLIES.PRCS/RBT CROWN CNTRGOURMET GORILLA, INC. $ 1,486.14 04/28/2014 65025 FOODSNACKS FOR LICENSED PRESCHOOL PROGRAMS.PRCS/RBT CROWN CNTRSETON IDENTIFICATION P $ 95.85 04/28/201465050 BUILDING MAINTENANCE MATERIALVARIOUS WARNING AND CAUTION SIGNS FOR POSTING.PRCS/RBT CROWN CNTRMC GLASS AND MIRROR $ 166.52 04/29/201465050 BUILDING MAINTENANCE MATERIALREPLACED SMALL WINDOW IN RINK DOOR.PRCS/RBT CROWN CNTRWALGREENS #4218 $ 25.83 04/29/2014 65025 FOODSNACK/MILK98 of 498
PRCS/RBT CROWN CNTRA 1 VACUUM $ 20.37 04/30/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALBELTS FOR VACUUM CLEANER.PRCS/RBT CROWN CNTRLEMOI ACE HARDWARE $ 21.40 04/30/201465050 BUILDING MAINTENANCE MATERIALCLOTHESLINE COIN, AND FOAM FILTER SLEEVE.PRCS/RECREATIONTIMBER-LEE CHRISTIA $ 1,200.00 04/01/2014 62507 FIELD TRIPSADMISSION FEE FOR WEEKEND TRIPPRCS/RECREATIONRYDIN DECAL- MOTO $ 790.40 04/07/201465045 LICENSING/REGULATORY SUPPLIESBOAT RAMP PASSESPRCS/RECREATIONCARBON LESS ON DEMAND $ 305.00 04/07/2014 62210 PRINTINGPRINTING OF BEACH TOKEN ORDER FORMS 2014PRCS/RECREATIONB&H PHOTO $ (362.40) 04/08/2014 62235 OFFICE EQUIPMENT MAINT. CREDIT FOR RETURNED IPAD CASESPRCS/RECREATIONBRUNSWICK ZONE DEERF $ 150.00 04/08/2014 62507 FIELD TRIPSLANE RENTAL FOR BOWLING PROGRAMPRCS/RECREATIONOFFICE DEPOT #510 $ 29.98 04/09/201465045 LICENSING/REGULATORY SUPPLIESMAILING LABELS FOR BOAT PERMIT ENVELOPESPRCS/RECREATIONKWIK TRIP 39600003962 $ 30.00 04/14/2014 62295 TRAINING & TRAVELGAS CHARGES FOR FARM VISITS (FARMERS' MARKET)PRCS/RECREATIONCITGO AUTO/TRUCK PLQ39 $ 12.02 04/14/2014 62295 TRAINING & TRAVELGAS CHARGES FOR FARM VISITS (FARMERS' MARKET)PRCS/RECREATIONTHE HOME DEPOT 1902 $ 5.92 04/14/201465045 LICENSING/REGULATORY SUPPLIESNUMBERS TO TRY ON THE WOODEN BOAT RACKS AT DEMPSTER TO SEE IF THEY WORKPRCS/RECREATIONEB UNITED WAY OF METR $ 41.79 04/14/2014 62295 TRAINING & TRAVELREGISTRATION FEE FOR 2014 UNITED WAY EDUCATION SUMMITPRCS/RECREATIONEB UNITED WAY OF METR $ 41.79 04/14/2014 62295 TRAINING & TRAVELREGISTRATION FEE FOR 2014 UNITED WAY EDUCATION SUMMITPRCS/RECREATIONEB UNITED WAY OF METR $ 41.79 04/14/2014 62295 TRAINING & TRAVELREGISTRATION FEE FOR 2014 UNITED WAY EDUCATION SUMMITPRCS/RECREATIONEB UNITED WAY OF METR $ 41.79 04/14/2014 62295 TRAINING & TRAVELREGISTRATION FEE FOR 2014 UNITED WAY EDUCATION SUMMITPRCS/RECREATIONEB UNITED WAY OF METR $ 41.79 04/14/2014 62295 TRAINING & TRAVELREGISTRATION FEE FOR 2014 UNITED WAY EDUCATION SUMMITPRCS/RECREATIONEB UNITED WAY OF METR $ 41.79 04/14/2014 62295 TRAINING & TRAVELREGISTRATION FEE FOR 2014 UNITED WAY EDUCATION SUMMITPRCS/RECREATIONMENARDS MORTON GROVE $ 59.88 04/15/2014 65090 SAFETY EQUIPMENTCORRECTED RECEIPT FOR SAFETY CONESPRCS/RECREATIONMENARDS 3523 $ (59.88) 04/15/2014 65090 SAFETY EQUIPMENTCREDIT FOR OVER CHARGE ON SAFETY CONESPRCS/RECREATIONMENARDS MORTON GROVE $ 119.76 04/15/2014 65090 SAFETY EQUIPMENTSAFETY CONES FOR FARMERS' MARKETPRCS/RECREATIONCOUNTRY INN & SUITES $ (112.33) 04/16/2014 62507 FIELD TRIPSREFUND FROM OVER-CHARGE BY HOTEL FOR SPECIAL OLYMPICS STATE BASKETBALL MEETPRCS/RECREATIONCOUNTRY INN & SUITES $ (112.33) 04/16/2014 62507 FIELD TRIPSREFUND FROM OVER-CHARGE BY HOTEL FOR SPECIAL OLYMPICS STATE BASKETBALL MEETPRCS/RECREATIONCOUNTRY INN & SUITES $ (112.33) 04/16/2014 62507 FIELD TRIPSREFUND FROM OVER-CHARGE BY HOTEL FOR SPECIAL OLYMPICS STATE BASKETBALL MEETPRCS/RECREATIONCOUNTRY INN & SUITES $ (112.33) 04/16/2014 62507 FIELD TRIPSREFUND FROM OVER-CHARGE BY HOTEL FOR SPECIAL OLYMPICS STATE BASKETBALL MEETPRCS/RECREATIONCOUNTRY INN & SUITES $ (112.33) 04/16/2014 62507 FIELD TRIPSREFUND FROM OVER-CHARGE BY HOTEL FOR SPECIAL OLYMPICS STATE BASKETBALL MEETPRCS/RECREATIONCOUNTRY INN & SUITES $ (112.33) 04/16/2014 62507 FIELD TRIPSREFUND FROM OVER-CHARGE BY HOTEL FOR SPECIAL OLYMPICS STATE BASKETBALL MEETPRCS/RECREATIONCOUNTRY INN & SUITES $ (112.33) 04/16/2014 62507 FIELD TRIPSREFUND FROM OVER-CHARGE BY HOTEL FOR SPECIAL OLYMPICS STATE BASKETBALL MEETPRCS/RECREATIONCOUNTRY INN & SUITES $ (112.33) 04/16/2014 62507 FIELD TRIPSREFUND FROM OVER-CHARGE BY HOTEL FOR SPECIAL OLYMPICS STATE BASKETBALL MEETPRCS/RECREATIONGFS MKTPLC #1915 $ 47.97 04/18/2014 65025 FOODSUMMER YOUTH JOB FAIR FOOD EXPENSESPRCS/RECREATIONBRUNSWICK ZONE DEERF $ 156.00 04/21/2014 62507 FIELD TRIPSSHOE AND LANE RENTAL FOR BOWLING PROGRAMPRCS/RECREATIONJEWEL #3428 $ 34.61 04/22/2014 62507 FIELD TRIPSVEGETABLES, FRUIT, GROUND TURKEY FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONBEST BUY 00003137 $ 50.99 04/23/2014 65095 OFFICE SUPPLIESCOVER FOR IPADPRCS/RECREATIONTHE HOME DEPOT 1902 $ 29.97 04/24/2014 65095 OFFICE SUPPLIESWIRE TIES TO ATTACHED BANNERS FOR FARMERS' MARKET99 of 498
PRCS/RECREATIONEB MIGHTYNEST PRESENT $ 25.00 04/28/2014 62295 TRAINING & TRAVELCANNING CLASS AT NOW WE'RE COOKINPRCS/RECREATIONEVANSTON IMPRINTABLES $ 384.20 04/28/2014 65020 CLOTHINGJACKETS FOR SPECIAL OLYMPICS TEAM ATHLETESPRCS/RECREATIONBRUNSWICK ZONE DEERF $ 156.00 04/28/2014 62507 FIELD TRIPSLANE RENTAL FOR BOWLING PROGRAMPRCS/RECREATIONNRPA HOUSING $ 240.87 04/28/2014 62295 TRAINING & TRAVELNRPA HOUSING DEPOSIT FOR MYRA GORMAN ATTENDING NATIONAL CONFERENCE IN OCTOBERPRCS/RECREATIONDD/BR #338026 Q35 $ 35.96 04/28/2014 65025 FOODSNACKS FOR ATHLETES ATTENDING TRACK MEETPRCS/RECREATIONJEWEL #3428 $ 30.79 04/29/2014 65025 FOODSAUCE, PASTA, BEEF, VEGETABLES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONLEMOI ACE HARDWARE $ 59.50 04/30/2014 62490 OTHER PROGRAM COSTS CLEANING SUPPLIES TO OPEN OFFICEPRCS/YOUTH ENGAGEMENTSUBWAY 03466141 $ 30.00 04/03/2014 65025 FOODFOOD FOR VOLUNEERS AT YJC/COE MSYEP ETHS WORK READINESS WORKSHOPS.PRCS/YOUTH ENGAGEMENTPARKINGMETER3 87724279 $ 6.00 04/04/2014 65035 PETROLEUM PRODUCTS PARKING FEE FOR EDUCATION SUMMITPRCS/YOUTH ENGAGEMENTFACTORY CARD OUTLET #3 $ 98.88 04/16/2014 56180 MAYOR'S SUMMER YOUTH BALLOONS AND TABLE CLOTHES FOR MSYEP JOB FAIRPRCS/YOUTH ENGAGEMENTDOLRTREE 673 00006734 $ 24.04 04/16/2014 56180 MAYOR'S SUMMER YOUTH SUPPLIES FOR MSYEP JOB FAIRPRCS/YOUTH ENGAGEMENTBLICK ART 800 447 1892 $ 32.44 04/17/2014 65095 OFFICE SUPPLIESSUPPLIES FOR MSYEP JOB FAIRPRCS/YOUTH ENGAGEMENTDUNKIN #306178 Q35 $ 927.40 04/18/2014 65025 FOODBREAKFAST FOR MSYEP EMPLOYERS AND VOLUNTEERS AT JOB FAIRPRCS/YOUTH ENGAGEMENTSUBWAY 03466141 $ 60.00 04/18/2014 65025 FOODMSYEP WORK READINESS TRAINING FOOD FOR VOLUNTEER INTERVIEWERSPRCS/YOUTH ENGAGEMENTFACTORY CARD OUTLET #3 $ 161.19 04/21/2014 56180 MAYOR'S SUMMER YOUTH BALLOONS AND TABLE CLOTHES FOR MSYEP JOB FAIRPRCS/YOUTH ENGAGEMENTFOOD4LESS #0558 $ 34.50 04/21/2014 65025 FOODFOOD FOR JOB FAIRPRCS/YOUTH ENGAGEMENTPOTBELLY 005 $ 548.00 04/21/2014 65025 FOODMSYEP LUNCH FOR PROGRAM VOLUNTEERS AND 60 PLUS EMPLOYERSPRCS/YOUTH ENGAGEMENTOFFICE DEPOT #510 $ 40.35 04/21/2014 65095 OFFICE SUPPLIESMSYEP TAPE FOR JOB POSTERSPUBLIC WORKS/ADMINMOTOPHOTO $ 79.92 04/07/2014 62295 TRAINING & TRAVELPICTURES FOR PRESENTATIONPUBLIC WORKS/ADMINFREDPRYOR CAREERTRACK $ 50.00 04/07/2014 62295 TRAINING & TRAVELTRAININGPUBLIC WORKS/ADMININ SUBURBAN ACCENTS, $ 35.00 04/08/201465050 BUILDING MAINTENANCE MATERIALDOOR SIGNSPUBLIC WORKS/ADMINCHEESIE'S $ 58.00 04/09/2014 62295 TRAINING & TRAVELBIKE PLAN MEETINGPUBLIC WORKS/ADMINTAGS BAKERY $ 26.59 04/14/2014 62295 TRAINING & TRAVELMEETINGPUBLIC WORKS/ADMINMASTERGRAPHICS, INC $ 899.20 04/14/2014 62235 OFFICE EQUIPMENT MAINT. PLOTTER PRINTERPUBLIC WORKS/ADMINAMERICAN PUBLIC WORKS $ 520.00 04/15/2014 62295 TRAINING & TRAVELAPWA SNOW CONFERENCEPUBLIC WORKS/ADMINSUSTAINABLE CITY NETWO $ 540.00 04/17/2014 62295 TRAINING & TRAVELTRAININGPUBLIC WORKS/ADMINWW GRAINGER $ 1,228.00 04/21/2014 65625 FURNITURES AND FIXTURES CANVAS GLOVESPUBLIC WORKS/ADMINWW GRAINGER $ 264.02 04/23/2014 65625 FURNITURES AND FIXTURES GLOVESPUBLIC WORKS/ADMINSEVENGENERA $ 95.00 04/23/2014 62295 TRAINING & TRAVELGREENTOWN REGISTRATIONPUBLIC WORKS/ADMINNATIONAL STORMWATER CT $ 774.00 04/24/2014 62295 TRAINING & TRAVELTRAININGPUBLIC WORKS/ADMINNATIONAL STORMWATER CT $ 774.00 04/24/2014 62360 MEMBERSHIP DUESDUESPUBLIC WORKS/ADMINOFFICE DEPOT #510 $ 37.95 04/25/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/ADMINOFFICE DEPOT #510 $ 32.47 04/28/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIES100 of 498
PUBLIC WORKS/ADMINILLINOIS RECYCLING ASS $ 245.00 04/29/2014 62360 MEMBERSHIP DUESMEMBERSHIP DUESPUBLIC WORKS/ADMINOFFICE DEPOT #510 $ 34.98 04/30/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/ADMINFREDPRYOR CAREERTRACK $ 314.00 04/30/2014 62295 TRAINING & TRAVELSPLIT - (33.33%)PUBLIC WORKS/ADMINFREDPRYOR CAREERTRACK $ 314.00 04/30/2014 62295 TRAINING & TRAVELSPLIT - (33.33%)PUBLIC WORKS/ADMINFREDPRYOR CAREERTRACK $ 314.00 04/30/2014 62295 TRAINING & TRAVELSPLIT - (33.34%)PUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 75.38 04/02/2014 65060 MATERIALS TO MAINTAIN AUTOS SAFETY GLASSES AND DUST MASKSPUBLIC WORKS/FLEETSMARTSIGN $ 295.00 04/03/2014 65090 SAFETY EQUIPMENTFIRE EXTINGUISHER SIGNSPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 86.63 04/09/2014 65060 MATERIALS TO MAINTAIN AUTOS WIRE SEAL-A-CRIMPPUBLIC WORKS/FLEETAMAZON.COM $ 134.65 04/14/2014 65060 MATERIALS TO MAINTAIN AUTOS AIR LINE SPLICESPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 187.56 04/18/2014 13020 JANITORIAL SUPPLY INVENTORY MOP HEADS, HANDLES AND BUCKETPUBLIC WORKS/FLEETLEMOI ACE HARDWARE $ 8.00 04/22/2014 65060 MATERIALS TO MAINTAIN AUTOS NUTS/BOLTS #322PUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 76.38 04/23/2014 65060 MATERIALS TO MAINTAIN AUTOS MAXI FUSESPUBLIC WORKS/FLEETAMAZON MKTPLACE PMTS $ 187.73 04/25/2014 65060 MATERIALS TO MAINTAIN AUTOS MOTORCYLCE COVERS FOR POLICE DEPTPUBLIC WORKS/FLEETAMAZON.COM $ 106.02 04/28/2014 65085 MINOR EQUIP & TOOLS2 50'HD AIR HOSESPUBLIC WORKS/FLEETTHE HOME DEPOT 1902 $ 88.88 04/28/2014 65085 MINOR EQUIP & TOOLSHAND TRUCK AND BROOMS FOR SHOPPUBLIC WORKS/FLEETAUTOMATIC APPLIANCE PA $ 111.55 04/28/2014 65085 MINOR EQUIP & TOOLSICE MAKER FOR FRIDGE IN FLEET BREAK ROOMPUBLIC WORKS/FLEETCABLE TIES PLUS IN $ 286.78 04/28/2014 65060 MATERIALS TO MAINTAIN AUTOS MULTIPLE SIZES OF ZIP TIESPUBLIC WORKS/FLEETWW GRAINGER $ 17.47 04/28/2014 65085 MINOR EQUIP & TOOLSSTAPLE GUN FOR SHOPPUBLIC WORKS/ST&SANITATIONCITY WELDING SALES AND $ 878.40 04/04/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSPROPANE FOR HOT BOXESPUBLIC WORKS/ST&SANITATIONREHRIG PACIFIC COMPANY $ 1,415.00 04/08/2014 65625 FURNITURES AND FIXTURES YARD WASTE LIDSPUBLIC WORKS/ST&SANITATIONLEMOI ACE HARDWARE $ 38.34 04/09/2014 65115 TRAFFIC CONTROL SUPPLIES LAG SHIELD FOR IN STREET SIGNAGEPUBLIC WORKS/ST&SANITATIONFOOD4LESS #0558 $ 5.44 04/11/2014 62295 TRAINING & TRAVELMEETINGPUBLIC WORKS/ST&SANITATIONJEWEL #3456 $ 27.52 04/11/2014 62295 TRAINING & TRAVELMEETINGPUBLIC WORKS/ST&SANITATIONCROWN TROPHY 54 $ 60.00 04/11/2014 62295 TRAINING & TRAVELPLAQUEPUBLIC WORKS/ST&SANITATIONTRAFFIC CONTROL AND PR $ 966.75 04/14/2014 65115 TRAFFIC CONTROL SUPPLIES BARRICADE LIGHTSPUBLIC WORKS/ST&SANITATIONTRAFFIC CONTROL AND PR $ 462.00 04/14/2014 65115 TRAFFIC CONTROL SUPPLIES TRAFFIC CONTROL DEVICESPUBLIC WORKS/ST&SANITATIONTHE HOME DEPOT 1902 $ 62.40 04/16/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSREBAR FOR CONCRETEPUBLIC WORKS/ST&SANITATIONTHE HOME DEPOT 1902 $ 39.13 04/16/2014 65085 MINOR EQUIP & TOOLSSMALL TOOLSPUBLIC WORKS/ST&SANITATIONTHE HOME DEPOT 1902 $ 149.70 04/17/2014 65040 JANITORIAL SUPPLIESGARBAGE BAGSPUBLIC WORKS/ST&SANITATIONTRAFFIC CONTROL AND PR $ 30.00 04/21/2014 65115 TRAFFIC CONTROL SUPPLIES BARRICADE LIGHTSPUBLIC WORKS/ST&SANITATIONWW GRAINGER $ 13.12 04/21/2014 65090 SAFETY EQUIPMENTDUST MASKPUBLIC WORKS/ST&SANITATIONTRAFFIC CONTROL AND PR $ 231.00 04/30/2014 65115 TRAFFIC CONTROL SUPPLIES TRAFFIC CONTROL DEVICESPUBLIC WORKS/TRANSTRAFFIC CONTROL AND PR $ 513.00 04/07/2014 65115 TRAFFIC CONTROL SUPPLIES MARKING PAINT101 of 498
PUBLIC WORKS/TRANSLEMOI ACE HARDWARE $ 34.50 04/16/2014 65085 MINOR EQUIP & TOOLSPLASTIC SHEETING/TARPSPUBLIC WORKS/TRANSTRAFFIC CONTROL AND PR $ 800.00 04/21/2014 65115 TRAFFIC CONTROL SUPPLIES "ALL WAY" SIGNSPUBLIC WORKS/TRANSTRAFFIC CONTROL AND PR $ 1,420.00 04/21/2014 65115 TRAFFIC CONTROL SUPPLIES "DEAD END" SIGN FACESPUBLIC WORKS/TRANSJOHNSON LOCKSMITH INC $ 4.90 04/21/2014 65085 MINOR EQUIP & TOOLSKEYSPUBLIC WORKS/TRANSTRAFFIC CONTROL AND PR $ 594.00 04/24/2014 65115 TRAFFIC CONTROL SUPPLIES "STATE LAW STOP FOR PEDESTRIANS IN CROSSWALK" SIGN FACESPUBLIC WORKS/TRANSLEMOI ACE HARDWARE $ 99.60 04/24/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALPLASTIC SHEETING AND BATTERIESUTILITIES/ADMINAMERICAN 00123886623270 $ 288.00 04/07/2014 62295 TRAINING & TRAVELAIR FARE FOR THE MANAGEMENT ANALYST TO ATTEND THE AWWA CONFERENCE IN BOSTON.UTILITIES/ADMINHOTELS.COM $ 580.26 04/07/2014 62295 TRAINING & TRAVELHOTEL ACCOMMODATIONS FOR THE MANAGEMENT ANALYST TO ATTEND THE AWWA CONFERENCE IN BOSTON.UTILITIES/ADMINENNA PRODUCTS $ 440.85 04/08/2014 62295 TRAINING & TRAVELPOSTER HANGERS FOR THE NATIONAL WATER WEEK ART CONTEST ENTRIES.UTILITIES/ADMINWATERENVIRO $ 166.00 04/09/2014 62360 MEMBERSHIP DUESWATER ENVIRONMENT FEDERATION MEMBERSHIP DUES.UTILITIES/ADMINAMERICAN WATERWORKS $ 980.00 04/10/2014 62295 TRAINING & TRAVELMANAGEMENT ANALYST REGISTRATION FOR THE AWWA CONFERENCE IN BOSTON.UTILITIES/ADMINWALMART.COM $ 31.66 04/10/2014 62295 TRAINING & TRAVELNYLON SPOOLS FOR THE POSTER HANGERS FOR THE NATIONAL WATER WEEK ART CONTEST ENTRIES.UTILITIES/ADMINSFI PHOTOSBYSHUTTERFLY $ 18.91 04/17/2014 62295 TRAINING & TRAVELNATIONAL WATER WEEK ART CONTEST PHOTOGRAPH.UTILITIES/ADMINPANINO'S PIZZERIA OR $ 98.38 04/21/2014 62295 TRAINING & TRAVELUTILITIES DEPARTMENT & PUBLIC WORKS DEPARTMENT LUNCHEON MEETING.UTILITIES/ADMINAMERICAN WATERWORKS $ 191.00 04/28/2014 62360 MEMBERSHIP DUESAWWA MEMBERSHIP DUES.UTILITIES/ADMINCROWN TROPHY 54 $ 115.50 04/29/2014 62295 TRAINING & TRAVELPLAQUES FOR THE WINNERS OF THE NATIONAL WATER WEEK ART CONTEST.UTILITIES/ADMINFACTORY CARD OUTLET #3 $ 7.11 04/30/2014 62295 TRAINING & TRAVELGIFT BOXES FOR THE BEACH TOKENS THAT THE NATIONAL WATER WEEK ART CONTEST WINNERS WON.UTILITIES/DISTILLINOIS SECTION AWWA $ 48.00 04/07/2014 62295 TRAINING & TRAVELAWWA BACKFLOW TRAINING.UTILITIES/DISTNSC NORTHERN SAFETY CO $ 276.71 04/08/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSGLOVES FOR VOLUNTEERS.UTILITIES/DISTVOLLMAR CLAY PRODUCTS $ 27.31 04/09/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSREPLACEMENT BASIN FRAME FOR FACILITIES.UTILITIES/DISTUSA BLUE BOOK $ 85.50 04/11/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALMETER PIT SUPPLY BOXES.UTILITIES/DISTMID AMERCIAN WATER $ 1,290.55 04/16/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS12"X6" TAPPING SLEEVE AND VALVE.UTILITIES/DISTBUY THE YARD $ 261.00 04/16/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSBLACK DIRT FOR BACKFILL.UTILITIES/DISTWW GRAINGER $ 259.35 04/17/2014 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIES: GLASS CLEANER, STAINLESS STEEL CLEANER, AND GARBAGE CAN LINERS.UTILITIES/DISTAMAZON MKTPLACE PMTS $ 161.94 04/17/2014 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIES: PAPER TOWELS.UTILITIES/DISTAMAZON.COM $ 54.00 04/18/2014 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIES: FLOOR CLEANER.UTILITIES/DISTBUY THE YARD $ 232.00 04/21/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSBLACK DIRT FOR BACKFILL.UTILITIES/DISTINDUSTRIAL TEST SYSTEM $ 522.32 04/23/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALCHLORINE TESTER AND TEST STRIPS.UTILITIES/DISTRUSSO POWER - HAINESVI $ 391.92 04/24/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSGRASS SEED AND SHOVELS.UTILITIES/DISTHD SUPPLY WATERWORKS 4 $ 792.00 04/24/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSMARKING PAINT.UTILITIES/DISTTHE HOME DEPOT 1902 $ 263.62 04/25/2014 65085 MINOR EQUIP & TOOLSELECTRIC GRINDERS AND ACCESSORIES.UTILITIES/DISTTHE HOME DEPOT 1902 $ 285.30 04/25/2014 65085 MINOR EQUIP & TOOLSGENERAL SUPPLIES.UTILITIES/DISTTHE HOME DEPOT 1902 $ 198.00 04/28/2014 65085 MINOR EQUIP & TOOLSELECTRIC GRINDERS.102 of 498
UTILITIES/DISTTHE HOME DEPOT 1902 $ (118.00) 04/28/2014 65085 MINOR EQUIP & TOOLSRETURNED WRONG STYLE OF ELECTRIC GRINDERS.UTILITIES/FILTRATIONENVIRONMENTAL RESOURCE $ 569.90 04/09/2014 65075 MEDICAL & LAB SUPPLIES STANDARDS FOR ANNUAL PERFORMANCE TESTING.UTILITIES/FILTRATIONHACH COMPANY $ 696.00 04/11/2014 65075 MEDICAL & LAB SUPPLIES ANNUAL MAINTENANCE CONTRACT FOR 2100N TURBIDIMETERS.UTILITIES/FILTRATIONNALCO CROSSBOW WATER $ 240.21 04/14/2014 65075 MEDICAL & LAB SUPPLIES DL TANKS AND FILTERS.UTILITIES/FILTRATIONFOSTER SMITH MAIL ORDR $ 19.94 04/16/2014 65075 MEDICAL & LAB SUPPLIES SMALL WATER PUMP FOR HPC ANALYSIS.UTILITIES/FILTRATIONVWR INTERNATIONAL INC $ 537.76 04/18/2014 65075 MEDICAL & LAB SUPPLIESTLSAB FOR FLUORIDE ANALYSIS, DPD SWIFTEST REAGENT & DISPENSER AND PHENYLARSINE OXIDE FOR CHLORINE ANALYSIS.UTILITIES/FILTRATIONRESTOCKIT.COM $ 132.93 04/21/2014 65075 MEDICAL & LAB SUPPLIES PAPER BAGS FOR FUNNEL STERILIZATION.UTILITIES/FILTRATIONTFS FISHER SCI ATL $ 168.63 04/21/2014 65075 MEDICAL & LAB SUPPLIES PH BUFFER $ & 10, BROMOCRESOL GREEN SALT FOR ALKALINITY ANALYSIS.UTILITIES/PUMPINGWW GRAINGER $ 73.51 04/03/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALSTAINLESS STEEL SCREWS AND COIN CELLS.UTILITIES/PUMPINGJAMECO/JIMPAK ELECTRON $ 50.35 04/07/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALMATERIAL TO BUILD TRANSMITTERS SIMULATORS.UTILITIES/PUMPINGCITY WELDING SALES AND $ 566.21 04/07/2014 65085 MINOR EQUIP & TOOLSWELDING REGULATORS AND TORCH.UTILITIES/PUMPINGFIND IT PARTS $ 60.26 04/08/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALCONNECTORS FOR THE WATER STATION.UTILITIES/PUMPINGWW GRAINGER $ 328.04 04/09/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALAIR HOSE FITTINGS AND CLEANING TOWELS.UTILITIES/PUMPINGITS INC $ 86.13 04/09/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALCHLORINE TEST STRIPS.UTILITIES/PUMPINGBACHARACH INCORPOR $ 255.00 04/10/2014 62245 OTHER EQ MAINTREPAIR OF COMBUSTION ANALYZER.UTILITIES/PUMPINGAMAZON MKTPLACE PMTS $ 38.02 04/11/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEXTENSION CORD.UTILITIES/PUMPINGAMAZON MKTPLACE PMTS $ 219.50 04/15/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEXTENSION CORDS - COMPLETING AMAZON ORDER.UTILITIES/PUMPINGLOWES #01748 $ 385.67 04/16/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALHOSES, MISCELLANEOUS ITEMS TO REPAIR CHLORINE ANALYZER.UTILITIES/PUMPINGJAMECO/JIMPAK ELECTRON $ 57.80 04/17/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALWALL TRANSFORMER FOR TEST SWITCH SETUP.UTILITIES/PUMPINGRAYNOR DOOR CO $ 373.86 04/21/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALGARAGE DOOR SPRINGS FOR GARAGE #2.UTILITIES/PUMPINGAUTOMATIONDIRECT.COM $ 113.50 04/23/2014 65702 WATER GENERAL PLANT TERMINAL MARKERS AND JUMPERS FOR THE NORTH STANDPIPE VFD.UTILITIES/PUMPINGMCMASTER-CARR $ 523.95 04/28/2014 65515 OTHER IMPROVEMENTS PARTS FOR THE SOUTH STANDPIPE LIST UPGRADE.UTILITIES/PUMPINGWW GRAINGER $ 875.78 04/29/2014 65515 OTHER IMPROVEMENTS PARTS FOR THE SOUTH STANDPIPE LIGHT UPGRADE.UTILITIES/SEWERAMAZON.COM $ 21.45 04/01/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALTRUCK CLEANING BRUSH.UTILITIES/SEWERAMAZON MKTPLACE PMTS $ 22.20 04/02/2014 65085 MINOR EQUIP & TOOLSCHEMICAL SPRAYER.UTILITIES/SEWERAMAZON.COM $ 21.45 04/02/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALTRUCK CLEANING BRUSH.UTILITIES/SEWERVOLLMAR CLAY PRODUCTS $ 56.00 04/16/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS24"X36" INLET.UTILITIES/SEWERELMERS WATER SPORTS $ 941.52 04/17/2014 62230 SVC TO MAINTAIN MAINS REPLACEMENT DIVE GEAR.UTILITIES/SEWERELMERS WATER SPORTS $ 875.65 04/24/2014 62230 SVC TO MAINTAIN MAINS ANNUAL SERVICING OF DIVE GEAR.UTILITIES/SEWERAMAZON MKTPLACE PMTS $ 41.21 04/25/2014 65085 MINOR EQUIP & TOOLSCHEMICAL SPRAYERS.UTILITIES/SEWERELMERS WATER SPORTS $ 396.00 04/25/2014 62230 SVC TO MAINTAIN MAINS DIVE TRAINING.UTILITIES/SEWERAMAZON.COM $ 190.80 04/25/2014 65085 MINOR EQUIP & TOOLSTWO CYCLE OIL.UTILITIES/SEWERELMERS WATER SPORTS $ 24.00 04/28/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALCONFINED SPACE ENTRY TANK INSPECTION.103 of 498
UTILITIES/SEWERELMERS WATER SPORTS $ 675.00 04/28/2014 62230 SVC TO MAINTAIN MAINS DRY SUIT REPAIR.UTILITIES/SEWERAMAZON MKTPLACE PMTS $ 324.85 04/29/2014 62245 OTHER EQ MAINTBARRICADE BATTERIES.APRIL STATEMENT TOTAL $ 132,118.43 104 of 498
For City Council meeting of June 9, 2014 Item A3.1
Business of the City by Motion: Contract for Water Main Lining – Washington
Street to Fer-Pal Construction USA
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Utilities Director
Lara Biggs, Superintendent – Construction & Field Services
Subject: Water Main Lining – Washington Street (Bid No. 14-34)
Date: May 29, 2014
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
Water Main Lining – Washington Street (Bid No. 14-34) with Fer-Pal Construction USA,
LLC (1350 Gasket Drive, Elgin, IL) in the amount of $150,400.00.
Funding Source:
Funding for this work will be from the Water Fund (7330.65515), which has an allocation
of $3,350,000 for water main improvements. Projects approved previously in 2014 for
combined street and water main construction/replacement total $3,318,078.05 and
therefore this account will be over budget by $118,478.50, assuming all projects come
in as approved. Staff will monitor the entire Water Fund expense throughout 2014 to
determine if a budget amendment is needed.
Summary:
This contract includes the rehabilitation of approximately 600 feet of 6-inch diameter
water main on Washington Street between Dodge Avenue and Dewey Avenue. The
water main will be rehabilitated by installation of a cured-in-place pipe (CIPP) liner,
similar to the CIPP sewer liners that have been installed in Evanston for the past 25
years. A location map indicating where the work will take place is attached. The water
main rehabilitation work on Washington Street is to be completed by August 29, 2014.
Washington Street is part of five additional streets that has been approved by the City
Council for resurfacing and will be resurfaced in early September after the water main
lining project is complete.
This water main was originally scheduled to be replaced in 2014. Because the pipe size
does not need to be increased, the Utilities Department proposes to line the water main
instead. Water main lining is a relatively new technology in Illinois, although it has been
Memorandum
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in use elsewhere in North America for approximately 10 years. Municipalities in the
Chicago area that have completed water main lining projects in recent years include
Glen Ellyn, Oak Park, Mount Prospect, and Des Plaines.
Water main lining can be a less resource intensive, less disruptive, and less expensive
alternative to water main replacement in locations where the existing water main size is
sufficient (if a larger water main is needed to meet current regulations or improve fire
flows, there is no choice but to excavate and replace it). For this project, the water main
lining process will require only three small excavations as opposed to a 10-foot-wide
trench for the entire length of the block.
The bid for this project was advertised on April 24, 2014, in the Chicago Tribune and on
Demandstar. Bids were opened and publicly read on Tuesday, May 20, 2014. Three
general contractors attended the mandatory pre-bid meeting, but only one of those
contractors chose to bid on the project.
Contractor Information:
Contractor Address
Fer-Pal Construction USA, LLC 1350 Gasket Drive, Elgin, IL
Pricing Summary:
Contractor Bid Price
Fer-Pal Construction USA, LLC $150,400.00
The submitted bid cannot be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening, or until July 19, 2014. The bid was reviewed by Lara
Biggs, Superintendent – Construction & Field Services, and is listed below.
The bid price reflects a savings of over $96,000 (nearly 40%) as compared to the City’s
cost estimate of $247,000 to excavate and replace the water main on Washington
Street. During the design phase of the project, the Utilities Department worked with the
manufacturer of the lining system, to determine a project cost estimate of $175,000.
Fer-Pal’s bid price is approximately 14% lower than the design phase cost estimate.
Fer-Pal has completed many CIPP water main rehabilitation projects in the United
States and Canada. References contacted in Glen Ellyn and Mount Prospect, Illinois
and Columbus, Ohio had generally positive feedback on Fer-Pal’s performance on their
water main lining projects, as well as the water main lining technology and installation
process.
The City’s Local Employment Program does not apply to this project, as the low bid is
less than $250,000. Fer-Pal meets the City’s M/W/EBE goal. A memo reviewing the
M/W/EBE participation is attached.
Attachments:
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Project Location Map
Bid Tabulation for Bid 14-34 Water Main Lining – Washington Street
M/W/EBE Review Memo
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City of Evanston
Water Main Lining – Washington Street
Project Location Map
108 of 498
Unit Price Ext Price Unit Price Ext Price
1 Cured-In-Place Pipe Liner – 6”Foot 600 $285.00 $171,000 $247.00 $148,200
2 Reinstate Service Connections Foot 22 $150.00 $3,300 $100.00 $2,200
TOTAL BID $174,300 $150,400
FER-PAL
Evanston Infrastructure
WATER MAIN LINING - WASHINGTON STREET
BID NO. 14-34
SUMMARY OF BIDS
Item Description Unit Quantity
City of
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Fer-Pal Construction USA, LLC, Bid #14-34, M/W/EBE Memo
To: David Stoneback, Utilities Director
Lara Biggs, Superintendent – Construction & Field Services
From: Tammi Turner, Purchasing Manager
Subject: Water Main Lining – Washington Street (Bid No. 14-34)
Date: June 9, 2014
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City has established a 25% M/W/EBE subcontracting
participation goal for general contractors.
With regard to the Water Main Lining – Washington Street, Bid #14-34, in the
base bid amount of $150,400.00, the primary contractor Fer-Pal Construction USA,
LLC has subcontracted the following:
Name of M/W/EBE Scope of Work Contract
Amount
% MBE EBE WBE
Sheridan Plumbing Sewer Maint. $ 38,000.00 25% X
Total M/W/EBE $ 38,000.00 25%
Fer-Pal Construction USA, LLC will receive credit for 25% M/W/EBE
participation.
Cc: Marty Lyons, Assistant City Manager/CFO
Memorandum
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Page 1 of 2
For City Council meeting of June 9, 2014 Item A3.2
Business of the City by Motion: Approval of Renewal of Elevator Service
Agreement with OTIS Elevator OTIS Elevator Corporation
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Leslie J. Perez, Administrative Supervisor
Subject: Renewal of Elevator Service Agreement with OTIS Elevator Corp. for the
Civic Center, Service Center, Maple Ave. and Church Street Self Parks
Date: May 29, 2014
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a renewal
agreement of a sole source service and maintenance agreement with OTIS Elevator
Corporation (949 Oak Creek Drive, Lombard, Illinois) for the elevators at the Service
and Civic Centers, and Maple Avenue and Church Street parking garages for a 1-year
term at a cost of $69,280.32. The proposed 1-year service agreement is effective
January 1, 2014 to December 31, 2014, and provides for a modest increase from last
year’s fees of approximately 2.8 percent.
Funding Source:
The table below lists the various funding sources used to pay for the maintenance of
these elevators.
Elevator Maintenance Cost Account Budget
Civic Center (2 elevators) $14,794.12 2677.62245 $29,318.00
Service Center (1 freight elevator) $8,471.01 2610.62425
2610.62245
$4,165.00
$6,400.00
Maple Avenue Garage (5 elevators) $28,789.16 7037.62425 $39,776.00
Church Street Garage (3 elevators) $17,225.90 7025.62425 $20,000.00
Memorandum
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Page 2 of 2
Summary:
OTIS Elevator Corporation have been successfully maintaining and servicing the
elevators located at the Service Center, Lorraine H. Morton Civic Center, and both the
Maple Avenue and Church Street Self Parks under various length contracts and
extensions since 2005. The specialized equipment used to repair the elevators is
proprietary equipment exclusive to the OTIS Elevator Corporation.
OTIS Elevator Corporation has been providing excellent elevator maintenance service
to the City for many years. Annual maintenance and service agreements for elevators
are standard practice for municipal facilities. The Facilities Management Division
administers this elevator service agreement for all of the above locations.
Staff recommends this sole source contract be extended through the end of 2014 due to
both their successful past performance and their extensive knowledge of these
elevators, most of which were installed by this company.
Legislative History:
None
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Attachments:
Proposed One-Year Contract
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For City Council meeting of June 09, 2014 Item A3.4
Business of the City by Motion: 2014 50/50 Sidewalk Replacement Project
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Homayoon Pirooz, P.E., Assistant Director of Public Works
Rajeev Dahal, Senior Project Manager - Traffic
Subject: 2014 50/50 Sidewalk Replacement Project
Project#: PW-SR-1400 (Bid # 14-30)
Date: May 27, 2014
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2014 50/50 Sidewalk Replacement Project (Bid # 14-30) to Schroeder & Schroeder
Inc. (7306 Central Park Avenue, Skokie, IL 60076) in the amount of $352,575.
Funding Source:
Funding for this work will be from CIP Funds $250,000 (415864.65515) and private
funds $122,575.
Summary:
The 50/50 Sidewalk Replacement Program provides for the replacement of sections of
deteriorated sidewalk as requested by property owners. The cost of sidewalk
replacement is shared between property owners and the City. The property owners pay
50% of the cost. Sidewalk sections damaged by tree roots in the parkway are replaced
using City funds. These improvements are performed annually throughout the City.
The bid documents were prepared and sent to several potential bidders. The project
was advertised on April 23rd in the Chicago Tribune. The project was also published on
Demand Star. A pre-bid meeting was held on May 5th and the bids were opened on
May 20, 2014. Bids were submitted by Schroeder & Schroeder and A. Lamp
Contractors as follows:
CONTRACTOR BID PRICE
Schroeder & Schroeder, Skokie, IL $352,575
A. Lamp Contractors, Schaumburg, IL $515,425
Memorandum
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Page 2 of 2
The engineer’s estimate for this project is $338,200. The engineers estimate is based
on last year’s 50/50 sidewalk prices plus inflation. The lowest responsive and
responsible bid is 4% above the engineers estimate. The bid results are correct and in
order. A copy of the bid tabulation is enclosed for your review.
The low bid contractor, Schroeder & Schroeder Inc. is in compliance with the M/W/EBE
requirements of the City. They are satisfying their M/W/EBE requirements by
purchasing concrete from Ozinga Ready Mix, Inc. (an EBE Firm). The total value of the
estimated M/W/EBE subcontracted work is 25% of the total contract amount. The
contractor has agreed to meet the requirements of the Local Employment Program.
Schroeder & Schroeder Inc. has worked with the City before on similar projects and
completed work on time and within budget.
Attachments:
Bid Tab
M/W/EBE Memo
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DATE: 5-20-2014
TIME: 2:00 p.m.
ATTENDED BY: Rajeev Dahal
1 PCC SIDEWALK - 5" (REMOVAL & REPLACEMENT) -
MAIN WALK SQ FT 60,000 $5.25 $315,000.00 $5.50 $330,000.00 $8.00 $480,000.00
2 PCC SIDEWALK - 5" (REMOVAL & REPLACEMENT) -
PARKWAY / SERVICE WALK SQ FT 2,000 $6.50 $13,000.00 $6.00 $12,000.00 $10.00 $20,000.00
3 PCC SIDEWALK - 5" NEW
(9" EARTH EXCAVATION & 4" AGGREGATE BASE COURSE)SQ FT 150 $7.00 $1,050.00 $6.00 $900.00 $12.00 $1,800.00
4 CONCRETE CURB, TYPE B (REMOVAL & REPLACEMENT)FOOT 150 $20.00 $3,000.00 $22.00 $3,300.00 $35.00 $5,250.00
5 COMBINATION CONCRETE CURB & GUTTER, TYPE B-6.12
(REMOVAL & REPLACEMENT)FOOT 75 $22.00 $1,650.00 $25.00 $1,875.00 $45.00 $3,375.00
6 DETECTABLE WARNINGS SQ FT 100 $45.00 $4,500.00 $45.00 $4,500.00 $50.00 $5,000.00
$338,200.00 $352,575.00 $515,425.00
$352,575.00 $515,425.00
UNIT
PRICE
UNIT
PRICETOTALTOTALUNIT
PRICE
TOTAL BID
AS READ
AS CORRECTED
ITEM
NO.ITEM UNIT TOTAL
QUANTITY
CITY OF EVANSTON
TABULATION OF BIDS FOR
2014 50/50 SIDEWALK REPLACEMENT PROGRAM - BID NO. 14-30
APPROVED
ENGINEER'S
ESTIMATE
NAME AND ADDRESS OF BIDDERS
Schroeder & Schroeder A. Lamp Contractors, Inc
Skokie, IL 60076
TOTAL
Schaumburg, IL 60193
7306 Central Park Avenue 1900 Wright Blvd,
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2014 50/50 Sidewalk Replacement Program, Bid #14-30, M/W/EBE Memo
To: Suzette Robinson, Director of Public Works
Homayoon Pirooz, P.E., Assistant Director of Public Works
Rajeev Dahal, Senior Project Manager - Traffic
From: Tammi Turner, Purchasing Manager
Subject: Contract Award for 2014 50/50 Sidewalk and Curb Replacement
Program (Bid # 14-30)
Date: June 9, 2014
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City has established a 25% M/W/EBE subcontracting
participation goal for general contractors.
With regard to the 2014 50/50 Sidewalk and Curb Replacement Program, Bid
#14-30, in the base bid amount of $352,575.00, the primary contractor Schroeder &
Schroeder Inc. has subcontracted the following:
Name of M/W/EBE Scope of Work Contract
Amount
% MBE EBE WBE
Ozinga Ready Mix Concrete $ 88,000.00 25% X
Total M/W/EBE $ 88,000.00 25%
Schroeder & Schroeder Inc. will receive credit for 25% M/W/EBE participation.
Cc: Marty Lyons, Assistant City Manager/CFO
Memorandum
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For City Council meeting of June 9, 2014 Item A4
Resolution 41-R-14, Approval of Open Land Acquisition and Development
(OSLAD) Grant Application for Athletic Fields at Lovelace Park
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Homayoon Pirooz, P.E., Assistant Director of Public Works
Stefanie Levine, RLA, Senior Project Manager Public Works
Subject: Resolution 41-R-14, OSLAD Grant Application for Athletic Field at
Lovelace Park
Date: June 9, 2014
Recommended Action:
Staff recommends City Council adoption of Resolution 41-R-14 for an Open Space
Land Acquisition and Development (OSLAD) grant application through the Illinois
Department of Natural Resources (IDNR) for the Lovelace Park Athletic Field
Renovation Project.
Summary:
The OSLAD grant is a state-financed program. Assistance can be requested for
development of land for public outdoor recreation purposes. The program operates on
a reimbursement basis providing up to 50% assistance for approved project costs.
Funding for development projects is limited to a maximum grant award of $400,000. As
part of the proposal, a Resolution of Authorization is required from the local sponsor
certifying and acknowledging that it has 100% of the funds necessary to complete the
pending project within the time frames specified. The grant application is due on July 1,
2014.
Public Works is preparing an OSLAD grant application to renovate and expand the
existing natural grass soccer field at Lovelace Park to a synthetic turf, lighted field. The
OSLAD grant application will request the maximum grant award of $400,000.
Additionally, the City is applying for a $250,000 grant from the U.S. Soccer Foundation
to support the project. The remaining estimated $800,000 required to complete the
project will come from the pending FY 2015 Capital Improvement Program (CIP).
This proposed project includes the following scope items:
1. Expand the existing 100 yard by 70 yard natural grass field to a 120 yard by 75
yard synthetic turf field.
Memorandum
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2. Install athletic lighting to light the new synthetic turf field for evening use.
It is required that the City submit a signed Resolution of Authorization. This document
must accompany the application materials due on July 1, 2014.
-------------------------------------------------------------------------------------
Attachments:
Resolution 41-R-14
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5/28/2014
41-R-14
A RESOLUTION
Authorizing the City Manager to Sign a Resolution of Authorization for
an Open Space Land Acquisition and Development (“OSLAD”) Grant
Application for the Lovelace Park Athletic Field Renovation Project
WHEREAS, the Open Space Land Acquisition and Development
(hereinafter, “OSLAD”) Grant is a state -financed program operated by the Illinois
Department of Natural Resources; and
WHEREAS, an OSLAD Grant can be requested for acquisition and/or
development of land for public outdoor recreational purposes; and
WHEREAS, the OSLAD Grant Program operates on a reimbursement
basis providing up to fifty percent (50%) assistance for approved project costs, with a
maximum award of four hundred thousand dollars ($400,000.00); and
WHEREAS, an applicant, as part of its proposal, must adopt and submit
a Resolution of Authorization by July 1, 2014, certifying and acknowledging that it has
100% of the funds necessary to complete the project within the timeframe specified;
and
WHEREAS, the City’s Department of Public Works is preparing a grant
proposal for the Lovelace Park Athletic Field Renovation Project (the “Project”); and
WHEREAS, the City Council will designate up to one million fifty thousand
dollars ($1,050,000.00) in property tax-supported bond money in the FY 2015 Capital
Improvement Program to provide funds for the Project; and
WHEREAS, the City Council has determined that it is in the best
interests of the City of Evanston to submit an application for the Project to the OSLAD
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41-R-14
Grant Program of the Illinois Department of Natural Resources;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council adopts the State of Illinois OSLAD Doc-3
Resolution of Authorization (“Resolution of Authorization”) attached hereto and
incorporated by reference as Exhibit “1.”
SECTION 3: The City Manager is hereby authorized and directed to
execute the Resolution of Authorization and the OSLAD Program Grant Application by
and between the City of Evanston and the Illinois Department of Natural Resources.
SECTION 4: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Resolution of Authorization and the OSLAD
Program Grant Application as he may determine to be in the best interests of the City.
SECTION 5: This Resolution 41-R-14 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
________________________________
Elizabeth B. Tisdahl, Mayor
Attest:
___________________________
Rodney Greene, City Clerk
Adopted: __________________, 2014
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41-R-14
EXHIBIT 1
STATE OF ILLINOIS OSLAD DOC-3 RESOLUTION OF AUTHORIZATION
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STATE OF ILLINOIS / DNR
OSLAD/LWCF PROJECT APPLICATION FORM DOC-3 RESOLUTION OF AUTHORIZATION
1. Project Sponsor:
2. Project Title:
The (local project sponsor) hereby certifies and acknowledges that it has 100% of
the funds necessary (includes cash and value of donated land) to complete the pending OSLAD/LWCF project within the
timeframes specified herein for project execution, and that failure to adhere to the specified project timeframe or failure to
proceed with the project because of insufficient funds or change in local recreation priorities is sufficient cause for project grant
termination which will also result in the ineligibility of the local project sponsor for subsequent Illinois DNR outdoor recreation
grant assistance consideration in the next two (2) consecutive grant cycles following project termination.
Acquisition and Development Projects
It is understood that the project should be completed within the timeframe established in the project agreement and the
reimbursement request must be submitted within one year of the expiration date. Failure to do so will result in the
Project Sponsor forfeiting all project reimbursements, and relieves DNR from further payment obligations on the
grant.
The (local project sponsor) further acknowledges and certifies that it will comply
with all terms, conditions and regulations of 1) the Open Space Lands Acquisition and Development (OSLAD) program (17 IL
Adm. Code 3025) or federal Land & Water Conservation Fund (LWCF) program (17 IL Adm. Code 3030), as applicable, 2) the
federal Uniform Relocation Assistance & Real Property Acquisition Policies Act of 1970 (P.L. 91-646) and/or the Illinois
Displaced Persons Relocation Act (310 ILCS 40 et. seq.), as applicable, 3) the Illinois Human Rights Act (775 ILCS 5/1-101
et.seq.), 4) Title VI of the Civil Rights Act of 1964, (P.L. 83-352), 5) the Age Discrimination Act of 1975 (P.L. 94-135), 6) the
Civil Rights Restoration Act of 1988, (P.L. 100-259) and 7) the Americans with Disabilities Act of 1990 (PL 101-336); and will
maintain the project area in an attractive and safe conditions, keep the facilities open to the general public during reasonable
hours consistent with the type of facility, and obtain from the Illinois DNR written approval for any change or conversion of
approved outdoor recreation use of the project site prior to initiating such change or conversion; and for property acquired with
OSLAD/LWCF assistance, agree to place a covenant restriction on the project property deed at the time of recording that
stipulates the property must be used, in perpetuity, for public outdoor recreation purposes in accordance with the OSLAD/LWCF
programs and cannot be sold or exchanged, in whole or part, to another party without approval from the Illinois DNR.
BE IT FURTHER PROVIDED that the (local project sponsor) certifies to the best of
its knowledge that the information provided within the attached application is true and correct. This Resolution of Authorization
has been duly discussed and adopted by the (local project sponsor) at a legal meeting
held on the ____ day of _________, 20__.
(Authorized Signature)
(title)
ATTESTED BY:
(title)
City of Evanston
Lovelace Park Athletic Field Renovations
City of Evanston
City of Evanston
City of Evanston
City of Evanston
Page 1 of 1Resolution
5/21/2014https://dnr.state.il.us/ocd/OSLADApplication/Resolution.asp
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For the City Council Meeting of June 9, 2014 Item A5
Resolution 45-R-14, Prevailing Wage Act Compliance
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Martin Lyons, Assistant City Manager/ Chief Financial Officer
Tammi Turner, Purchasing Manager
Subject: Resolution 45-R-14, Resolution Relating to Prevailing Wages for Public
Works Projects
Date: June 9, 2014
Recommended Action:
Staff recommends City Council adoption of Resolution 45-R-14, in order to comply with
the provisions of the Illinois Prevailing Wage Act, 820 ILCS 130/0.01, et seq. (the “Act”).
Funding Source:
n/a
Summary:
Section 9 of the Act requires that public entities establish prevailing wages in June of
every year for certain laborers, workers, and mechanics, as defined by statute. The Act
requires that contractors and subcontractors pay workers covered under the Act, who
are employed on public works construction projects, a wage no less than the general
prevailing rate of wages (consisting of hourly cash wages plus fringe benefits) in the
county where the work is performed. The Illinois Department of Labor publishes these
prevailing wages by county. Attached to the resolution as Exhibit “A” is the June 2014
schedule of prevailing wages in Cook County.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachments:
Resolution 45-R-14
Cook County Prevailing Wages for June 2014
Memorandum
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5/30/2014
45-R-14
A RESOLUTION
Relating to Prevailing Wages
for Public Works Projects
WHEREAS, the State of Illinois has enacted “an Act regulating wages of
laborers, mechanics, and other workmen employed in any public works by the State,
County, City, or any public body or any political subdivision or by anyone under contract
for public works”, approved June 26, 1941, as amended, 820 ILCS 130/1-130/12 (the
“Prevailing Wage Act”); and
WHEREAS, the aforesaid Prevailing Wage Act requires that the City
ascertain the prevailing rate of wages for laborers, mechanics, and workers engaged in the
construction of public works projects for the City within City limits.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS AS FOLLOWS:
SECTION 1: That in accordance with, and to the extent required by 820
ILCS 130/1-130/12, the general prevailing rate of wages is hereby ascertained to be the
same as the prevailing rate of wages for construction work in Cook County as
determined by the Illinois Department of Labor in its compilation as of June, 2014, a
copy of which is attached hereto as Exhibit A.
SECTION 2: Nothing herein contained shall be construed to apply said
general prevailing rate of wages as herein ascertained to any work or employment
except public works construction of the City to the extent required and as defined by the
Prevailing Wage Act.
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SECTION 3: That a copy of the Compilation, Exhibit A, attached hereto,
shall be maintained and available for public inspection in the Office of the City Clerk of
the City of Evanston.
SECTION 4: That the City Clerk shall mail a certified copy of the
Resolution to any association of employers, association of employees, or any person
who has filed or who may file their names and addresses requesting a copy of any
determination stating the particular rates and the particular class of workers whose
wages will be affected by such rates.
SECTION 5: That the City Clerk shall file a certified copy of the adopted
Resolution with both the Illinois Secretary of State and the Illinois Department of Labor.
SECTION 6: That the City Clerk shall cause to be published in a
newspaper of general circulation within the area a copy of this Resolution, and that such
publication shall constitute notice that the Resolution is effective and that this is the
determination of this public body.
SECTION 7: That this Resolution shall be in full force and effect from and
after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2014
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EXHIBIT A
Prevailing Rate of Wages for Construction Work in Cook County as
determined by the Illinois Department of Labor
in its compilation of June 2014
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For City Council meeting of June 9, 2014 Item A6
Ordinance 39-O-14, Creating a New Class O Liquor License
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 39-O-14, “Amending City Code Sections 3-4-1 and 3-4-6 By
Creating the New Class O Liquor License Allowing the Sale of Beer at
Automobile Service Stations Which Have More Than 3000 Feet of Interior
Floor Space”
Date: June 9, 2014
Recommended Action:
Local Liquor Commissioner and staff recommend adoption of Ordinance 39-O-14,
“Amending City Code Sections 3-4-1 and 3-4-6 By Creating the New Class O Liquor
License Allowing the Sale of Beer at Automobile Service Stations Which Have More
Than 3000 Feet of Interior Floor Space.”
Funding Source:
n/a
Summary:
On May 15, 2014, the Liquor Control Review Board convened a hearing to consider
creation of a new class of liquor license, permitting licensees to sell beer at automobile
service stations which have more than 3,000 feet of interior floor space. The retail
alcohol sale area for beer at automobile service stations shall be no larger than 400
square feet. Additionally, the sale of beer shall only occur between the hours of 8:00
a.m. to midnight on any given day. Consideration arose from a request by Alderman
Ann Rainey, who presented the proposal and presented testimony and facts that
supported creation of the new class of liquor license.
Alternatives:
n/a
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Attachments:
Ordinance 39-O-14
Memorandum
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Minutes of the May 15, 2014 meeting of the Liquor Control Review Board
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5/22/2014
4/22/2014
4/15/2014
39-O-14
AN ORDINANCE
Amending City Code Sections 3-4-1 and 3-4-6 By Creating the New
Class O Liquor License Allowing the Sale of Beer at
Automobile Service Stations Which Have
More Than 3000 Feet of Interior Floor Space
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: That Section 3-4-1 of the Evanston City Code of 2012, as
amended, which defines terms as used in Chapter 4: Liquor Control Regulations, is
hereby further amended to include the following:
AUTOMOBILE SERVICE
STATION (GAS
STATION).
A building, property, or structure the principal
use of which dispenses or offers for retail sale
of automotive fuels or oils and incidental
convenience goods; having pumps and storage
tanks thereon, and where battery, tire and
other similar services, are rendered, but only if
rendered wholly within lot lines. “Automobile
service stations” shall not include an
automotive body repair establishment or a car
wash.
SECTION 2: That Subsection 3-4-6 of the Evanston City Code of 2012,
as amended, is hereby further amended by the enactment of a new Subsection (O)
thereof, “Class O Liquor License”, to read as follows:
(O) CLASS O licenses, which shall authorize the retail sale of beer in automobile
service stations as defined in Section 3-4-1 of this Chapter, and in original
packages to persons of at least twenty-one (21) years of age for consumption off
the premises. The applicant for such license shall pay an initial fee of $2,000.00
and thereafter an annual fee of $2,000.00.
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39-O-14
~2~
1. It shall be unlawful for a Class O licensee to sell a single container of beer
unless the volume of the container is greater than forty (40) ounces or 1.18
liters. It shall be unlawful for a licensee to bundle, tape, package, or
otherwise manipulate single containers of beer for sale as a set. Any such
manipulation of packaging shall be a violation of this subsection.
2. The retail sale of beer pursuant to the Class O license may begin after 8:00
a.m., Monday through Sunday. Beer shall not be sold after the hour of 12:00
midnight on any day. The retail sale of beer area on the premises shall
occupy no more than four hundred (400’) square feet of floor space.
3. No sale of beer shall be allowed to any patron who is occupying a motor
vehicle at the time of sale. Retail sale of beer pursuant to this license class
shall only be allowed in a licensed premise which has more than three
thousand (3000’) square feet of interior floor space.
4. No sale of beer shall be allowed from a drive-in window or other similar
opening in the licensed premises to any patron. All employees who sell beer
to patrons shall have BASSET training.
The total number of Class O licenses in effect at any one (1) time shall not
exceed zero (0).
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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39-O-14
~3~
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2014
Adopted: ___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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Page 1 of 3
MEETING MINUTES
Liquor Control Board
Thursday, May 15, 2014
11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Mayor Elizabeth Tisdahl, Marion Macbeth, Dick Peach, Byron
Wilson
Members Absent: Dave Skrodzki
Staff Present: W. Grant Farrar, Theresa Whittington; Ylda Capriccioso
Others Present: Michael Kornick (DMK); John Szostek (Piccolo); Alderman Ann
Rainey, Ward 8); Minhaz Lakhani (Shell Gas Station)
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
CALL TO ORDER
The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at
11:00 a.m. All attendees introduced themselves and specified his/her role related to the
meeting.
NEW BUSINESS
DMK Ventures – Noyes Street, LLC d/b/a DMK Burger Bar, 815 Noyes Street,
Evanston IL 60202:
DMK requested consideration of application for issuance of a Class D Liquor License
(Liquor/Restaurant). Michael Kornick (MK) described DMK as a high quality burger bar
serving canned craft beer. His experience with his Chicago locations indicated that most
customers are interested in beer rather than wine or harder liquor. MK further stated
that DMK has held liquor licenses in Chicago since 1993. The Evanston restaurant is
small with only 26 seats making it easier to manage alcohol service.
Board members reviewed the application packet in advance of the meeting and found it
all in order. The Local Liquor Control Commissioner asked the members if there were
any concerns over the request. None were voiced. The Board recommended issuing a
Class D Liquor License to be introduced at the City Council meeting on June 9, 2014.
Piccolo Theatre, Inc., d/b/a Piccolo Theatre, 600 Main Street, Evanston, IL 60201:
Piccolo Theatre requested consideration of application for issuance of a Class U Liquor
License (Beer-Wine/Performance Theatre).
John Szostek (JS) explained his intent to enhance the theater experience by offering
alcoholic beverages. Byron Wilson asked how Piccolo intends to make a profit from
alcohol sales. JS explained that alcohol is a “break even” proposition and the intent is to
enhance the theater experience and hopefully boost performance attendance. JS
described his theater capacity as 50-60 seats.
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Page 2 of 3
Board members reviewed the application packet in advance of the meeting and found it
all in order. The Local Liquor Control Commissioner asked the members if there were
any concerns over the request. None were voiced. The Board recommended issuing a
Class U Liquor License to be introduced at the City Council meeting on June 9, 2014.
Shell Gas Station, 2494 Oakton Street, Evanston, IL 60202:
Consideration of a draft ordinance to create a liquor license class for Shell gas station at
2494 Oakton Street.
Alderman Ann Rainey spoke on behalf of the request. Alderman Rainey noted to the
Board that there are no residential homes near the Shell station. She also noted some
outstanding characteristics of the station that she feels make it an ideal candidate for a
liquor license. These include; 1) the convenience store area is quite large at 3500
square feet and carries a wide variety of products; 2) there have not been any issues at
the store; and 3) the owners are very responsible people.
Grant Farrar indicated that the license class can be written for the specific
establishment with a minimum store area of 3000 sq. ft. Alderman Rainey proposed a
retail alcohol sale area of no more than 400 sq. ft. Dick Peach voiced concern over
underage drinkers at a 24 hour location and asked if the hours of sale will be limited.
Grant Farrar responded that sale hours will be limited between 8am and Midnight.
The Local Liquor Control Commissioner asked the members if there were any further
concerns over the request. None were voiced. The Board recommended creating a
new Liquor License class to the Oakton Shell station. The ordinance will be introduced
at the City Council meeting on June 9, 2014.
FOR DISCUSSION
Review and discussion of existing one-day liquor licensing requirements and
fees for non-profit organizations:
Ylda Capriccioso of the City Manager’s Office (CMO) discussed her memo regarding
one-day liquor license fees for non-profits. She explained that the issue was brought to
the CMO by the Women’s’ Club of Evanston. The Women’s Club felt the fee is too high,
especially for events spanning over several days.
Board members Byron Wilson and Marion Macbeth both asked if we’ve looked at this
issue before. Grant Farrar answered that a similar issue was brought to the Board by
Light Opera Works, but the theatre group did not follow through with any further request.
Dick Peach offered that it sounds like the non-profit license fee issue is now broadened
to all non-profits. Mayor Tisdahl asked that The Women’s Club of Evanston submit a
request for lower fees and be placed on a future LCRB agenda. Ylda Capriccioso will
follow-up with The Women’s Board of Evanston. All discussion is held until The
Women’s Board submits a request to the LCRB.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl, Mayor at 11:27 a.m., May 15, 2014.
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Page 3 of 3
Respectfully Submitted,
Theresa Whittington
Liquor Licensing Manager, Legal Department
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For City Council meeting of June 9, 2014 Item A7
Ordinance 76-O-14, Increase in Class D Liquor License – DMK Burger
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 76-O-14, Increasing the Number of Class D Liquor Licenses for
DMK Burger Bar & Fish Bar, 815 Noyes Street
Date: May 28, 2014
Recommended Action:
Local Liquor Commissioner and staff recommends approval of Ordinance 76-O-14
amending Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase
the number of authorized Class D liquor licenses from fifty (50) to fifty-one (51) and
permit issuance of a Class D license to DMK Burger Bar & Fish Bar (“Company”), 815
Noyes Street.
Summary:
Ordinance 76-O-14 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to increase the number of authorized Class D liquor licenses from fifty (50) to
fifty-one (51) and permit issuance of a Class D license to DMK Burger Bar & Fish Bar
(“Company”), 815 Noyes Street. This license will permit Company to sell alcoholic
liquor on for consumption on the premises while food is available. Business
Representative Jackie Cahon submitted application materials.
Legislative History:
At the May 15, 2014 Liquor Control Review Board meeting, Company requested
consideration of application for a Class D liquor license (Liquor/Restaurant) and the
Board recommended the issuance of the License.
Attachments:
Ordinance 76-O-14
Application
Minutes of the May 15, 2014 Liquor Control Review Board meeting
(See Agenda item A6)
Memorandum
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5/28/2014
76-O-14
AN ORDINANCE
Amending City Code Section 3-5-6-(D)
to Increase the Number of Class D Liquor Licenses
from Fifty to Fifty-One
(DMK Burger Bar & Fish Bar, 815 Noyes Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-5-6-(D) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class D liquor
licenses from fifty (50) to fifty-one (51) to read as follows:
(D) CLASS D licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license may
be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a "restaurant", as defined in
Section 3-5-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding
class D licenses only during the period when their patrons are offered a complete
meal. The applicants for the renewal of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time
of application.
The annual single-payment fee for initial issuance or renewal of such license shall
be $2,800.00.
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this
Chapter, shall be $2,940.00.
No more than fifty (50) fifty-one (51) such licenses shall be in force at any one (1)
time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
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any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2014
Adopted: ___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of June 9, 2014 Item A8
Ordinance 77-O-1, Increase in Class U Liquor License – Piccolo Theatre
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 77-O-14, Increasing the Number of Class U Liquor Licenses for
Piccolo Theatre, Inc., 600 Main Street
Date: May 28, 2014
Recommended Action:
Local Liquor Commissioner and staff recommend City Council adoption of Ordinance
77-O-14 increasing the number of Class U liquor licenses for from zero to one to Piccolo
Theatre, Inc., 600 Main Street.
Summary:
Ordinance 77-O-14 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to increase the number of authorized Class U liquor licenses from zero (0) to
one (1) and permit issuance of a Class U license to Piccolo Theatre, Inc. (“Company”),
600 Main Street. This license will permit Company to sell beer and wine for
consumption on the premises where served, limited to patrons of a the ater presenting
live stage performances during a period limited to one (1) hour prior to the start of the
performance and during intermission(s); provided, that sales and consumption are
restricted to lobby areas. Business Representative John Szostek submitted application
materials.
Legislative History:
At the May 15, 2014 Liquor Control Review Board meeting, Company requested
consideration of application for a Class U liquor license (Beer/Wine – Performance
Space) and the Board recommended the issuance of the License.
Attachments:
Ordinance 77-O-14
Application
Minutes of the May 15, 2014 Liquor Control Review Board meeting
(See Agenda item A6)
Memorandum
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5/28/2014
77-O-14
AN ORDINANCE
Amending City Code Section 3-5-6-(D)
to Increase the Number of Class U Liquor Licenses
from Zero to One
(Piccolo Theatre, Inc., 600 Main Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-5-6-(D) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class U liquor
licenses from zero (0) to one (1) to read as follows:
(U) CLASS U licenses, which shall authorize the sale of beer and wine for consumption
on the premises where served, limited to patrons of a theater presenting live stage
performances during a period limited to one (1) hour prior to the start of the
performance and during intermission(s); provided, that sales and consumption are
restricted to lobby areas.
The annual single payment fee for initial issuance or renewal of such license shall
be $500.00.
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this
Chapter, shall be $525.00.
No more than zero (0) one (1) such license shall be in force at any one (1) time.
The sale of beer and wine is prohibited in theaters located in public buildings.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
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shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2014
Adopted: ___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For the City Council Meeting of May 10, 2010 Item #
For City Council Meeting of June 9, 2014 Item A9
Ordinance 73-O-14, 3-Way Stop at Wesley Avenue and Seward Street
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Homayoon Pirooz, P.E., Assistant Director of Public Works
Rajeev Dahal, Senior Project Manager - Traffic
Subject: Ordinance 73-O-14 Amending the City Code to Establish a 3-Way Stop at
the Intersection of Wesley Avenue and Seward Street
Date: May 27, 2014
Recommended Action:
Staff recommends City Council adoption of Ordinance 73-O-14, which would amend
Section 10-11-5(C), Schedule V(C) of the City Code to establish a 3-Way Stop Control
at the intersection of Wesley Avenue and Steward Street.
Funding Source:
Funding will be through the General Fund-Traffic Control Supplies (2670.65115), with a
budget of $40,000 for FY 2014.
Summary:
The 9th Ward Alderman has requested a 3-Way Stop Control at the intersection of
Wesley Avenue and Steward Street to improve the operational and the safety concerns
expressed by neighborhood residents. This intersection does not meet the Manual of
Uniform Traffic Control Devices (MUTCD) warrants for a 3-Way Stop Control
intersection. Currently the Seward Street automobile traffic is controlled by the stop sign
at the intersection, and the Wesley Avenue traffic has the free flow.
This intersection is surrounded by Chute Middle school to the south, Leider Park to the
east and Southwest Park to the west and receives a large number of pedestrian traffic
including young children throughout the year. All-Way controlled intersections are good
tools for adding to the safety of the intersections with a large volume of pedestrian
traffic, particularly those that are near parks and schools.
Attachment:
Ordinance 73-O-14
Memorandum
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5/20/2014
73-O-14
AN ORDINANCE
Amending Evanston City Code Section 10-11-5(C), Schedule
V(C): “Three-Way Stops” and Section 10-11-5(A), Schedule V(A):
“One-Way Stops” to Place a Three-Way Stop at Wesley Avenue
and Seward Street
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 10-11-5(C), Schedule V(C), “Three-Way
Stops” of the Evanston City Code, 2012, as amended, is hereby further amended by
adding the following:
N. & S. and E. traffic at Wesley Avenue and Seward Street
SECTION 2: That Section 10-11-5(A), Schedule V(A), “One-Way
Stops” of the Evanston City Code, 2012, as amended, is hereby further amended by
deleting the following:
Eastbound traffic on Seward Street at Wesley Avenue
(Ord. No. 128-0-86)
SECTION 3: That the findings and recitals contained herein are
declared to be prima facie evidence of the law of the City and shall be received in
evidence as provided by the Illinois Complied Statues and the courts of the State of
Illinois.
SECTION 4: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 5: That this Ordinance 73-O-14 shall be in full force and
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effect from and after its passage, approval and publication in the manner provided
by law.
SECTION 6: That if any provision of this Ordinance 73-O-14 or
application thereof to any person or circumstance is ruled unconstitutional or
otherwise invalid, such invalidity shall not affect other provisions or applications of
this Ordinance 73-O-14 that can be given effect without the invalid application or
provision, and each invalid provision or invalid application of this Ordinance 73-O-14
is severable.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene
City Clerk
Approved as to form:
______________________________
W. Grant Farrar
Corporation Counsel
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For City Council meeting of June 9, 2014 Item A10
Ordinance 64-O-14, Alley Paving Special Assessment No. 1511
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Homayoon Pirooz, P.E., Assistant Director of Public Works
Sat Nagar, P.E., Senior Project Manager
Subject: Ordinance 64-O-14, Alley Paving Special Assessment No. 1511
Date: May 30, 2014
Recommended Action:
Staff recommends City Council adoption of Ordinance 64-O-14, which would authorize
paving of the alley north of Leonard Place, east of Wesley Avenue through the Special
Assessment Process.
Funding Source:
Funding for this work will be from the Special aAssessment Fund in the amount of
$99,900.68 (6365.65515), and the 2014 approved CIP budget for alley paving in the
amount of $99,900.68. The property owners may reimburse the City for their share of
the project cost in one lump-sum price, or in installments for up to 10 years plus the
interest.
Summary:
The alley paving project was initiated by a petition from the adjacent property owners.
The petition contained signatures representing 57% of the abutting property owners.
The petition was accepted by the Board of Local Improvements (BLI) on September 9,
2013, to design the alley paving project. The public hearing for the project was held on
May 7, 2014 to share the project design and to receive public comments. At the public
hearing, the Board of Local Improvements received favorable comments in support of
the alley paving. Some residents expressed their concerns for paying the special
assessment cost for the alley paving project.
After hearing all the comments, the Board of Local Improvements voted to continue with
the special assessment process for paving the alley. The estimated total cost of paving
the alley is $199,801.36 of which the City will be responsible for 50% or $99,900.68.
Memorandum
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The property owners will be responsible for the other half of the project cost through the
special assessment process. After the approval the special assessment cost schedule
by the Court, the engineering staff will combine the City’s 2014 alley paving projects in
one construction contract for letting and the City Council approval of the construction
contract.
Legislative History:
The alley paving ordinance was introduced at the council meeting on May 27, 2014.
Attachments:
Ordinance 64-O-14
Recommendation of BLI
Estimate of Engineer of BLI
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5/1/2014
64-O-14
AN ORDINANCE
To Approve the Construction of a Local Improvement Known as
Evanston Special Assessment No. 1511
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, ILLINOIS:
SECTION 1: That a local improvement shall be made within the
City of Evanston, County of Cook, and State of Illinois, the nature, character,
locality and description of which is as follows, to-wit:
That the unimproved public alley in the block bounded by Noyes Street on
the north, Leonard Place on the south, Wesley Avenue on the west, and
Asbury Avenue on the east, in the City of Evanston, be improved by
excavating, constructing the necessary drainage system and paving with
8” Portland Cement Concrete Pavement to a width of fifteen feet (15’).
SECTION 2: That the Recommendation (Exhibit A) of the Board of
Local Improvements of the City of Evanston, Illinois, of this Ordinance, and the
Estimate of the Cost (Exhibit B) of said improvement made by the Engineer of
said Board, both attached hereto, be and the same are hereby approved and by
reference thereto made a part hereof.
SECTION 3: That said improvement shall be made and the cost
thereof, including the sum of One Hundred Ninety-Nine Thousand Eight Hundred
One and 36/100 Dollars ($199,801.36), being the cost of making and collecting
the Assessment and all other expenses as provided by law, shall be paid for by
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Special Assessment in accordance with the Illinois Municipal Code, Chapter 65,
Section 5/9-2-1, et seq.
SECTION 4: That Ninety Nine Thousand Nine Hundred and
68/100 Dollars ($99,900.68) of the cost of said improvement shall be allocated by
the City; and the remainder of the cost, Ninety Nine Thousand Nine Hundred and
68/100 Dollars ($99,900.68) will be allocated as private benefit.
SECTION 5: That the aggregate amount to be assessed and each
individual assessment shall be divided into ten (10) installments in the manner
provided by law, and each of said installment shall bear interest at the rate of
seven percent (7%) per annum from sixty (60) days after the date of the first
voucher issued on account of work done upon said proposed improvement.
SECTION 6: That, for the purpose of anticipating the collection of
the installments of said assessment levied against the real estate benefited
thereby, general obligation bonds have been issued, fifty percent (50%) of which
are payable by the City, homeowners pay remaining fifty percent (50%) of which
are payable out of said installments, bearing interest at the rate of seven percent
(7%) per annum, payable annually and signed on behalf of the City of Evanston,
Illinois, by its Mayor and attested by its City Clerk and its corporate seal affixed
thereto; and each interest coupon attached to said bonds shall likewise be
executed by and shall bear the official or facsimile signature of the same officers
who signed said bonds and who, if facsimile signatures are used, do adopt by
their execution of said bonds as and for their proper signatures their respective
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facsimile signatures appearing on said coupons; and that said bonds shall be
issued in accordance with and shall be in all respects conform to the provisions
of an Act of the General Assembly of the State of Illinois, knows as the “Illinois
Municipal Code,” effective July 1, 1961, and the Amendments thereto.
SECTION 7: That Suzette Robinson, President of the Board of
Local Improvements of the City of Evanston, Illinois, be and she is hereby
directed to file a Petition in the Circuit Court of Cook County, Illinois, praying that
steps may be taken to levy a Special Assessment to pay the cost of said
improvement in accordance with the provisions of this ordinance and in the
manner prescribed by law.
SECTION 8: All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 9: If any provision of this ordinance or application
thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this
ordinance that can be given effect without the invalid application or provision, and
each invalid application of this ordinance is severable.
SECTION 10: The findings and recitals contained herein are
declared to be prima facie evidence of the law of the City and shall be received in
evidence as provided by the Illinois Compiled Statutes and the courts of the State
of Illinois.
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SECTION 11: This ordinance shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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Exhibit A
Recommendation
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Exhibit B
Estimate
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For the City Council Meeting of June 9, 2014 Item A11
Ordinance 60-O-14: Amending the City’s MWEBE/LEP Program
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Wally Bobkiewicz, City Manager
Subject: Ordinance 60-O-14 Amending the Minority, Women and Evanston Based
Employer (MWEBE), and Local Employment Programs (LEP)
Date: May 15, 2014
Recommended Action:
The MWEBE Committee recommends consideration of an amendment to the
MWEBE/LEP revising the penalty section from a $100/per day to a 3.0% of total project
value penalty. City staff recommends an alternative which is detailed in Attachment B.
This ordinance was held at City Council on April 28, 2014 and May 2, 2014.
Summary:
This ordinance revision was originally presented to the Administration and Public Works
Committee on April 28, 2014. A copy of that agenda item (including proposed
Ordinance 60-O-14) is provided as Attachment A. At the A&PW meeting. Staff
requested the Committee hold this item until further review could be done by the Public
Works and Utilities Departments. Attachment A is a memo from staff summarizing the
concerns regarding the change in penalties as currently requested in the April 28, 2014
report. Attachment C provides requested information from firms who had been approved
for capital improvement projects in 2013.
Attachments:
Attachment A – April 28, 2014 agenda Item and proposed Ordinance 60-O-14
Attachment B – Staff memo – Adjustments to 3.0% LEP Ordinance Change with
Attachments
Attachment C – June 4, 2014 Memorandum for Assistant City Manager
Memorandum
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For the City Council Meeting of April 28, 2014 Item A7
Ordinance 60-O-14: Amending the City’s MWEBE/LEP Program
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Asst. City Manager/CFO
Subject: Ordinance 60-O-14 Amending the Minority, Women and Evanston Based
Employer (MWEBE), and Local Employment Programs (LEP)
Date: April 15, 2014
Recommended Action:
The MWEBE Committee and staff recommend consideration of an amendment to the
MWEBE/LEP revising the penalty section from a $100/per day to a 3.0% of total project
value penalty.
Funding Source:
N/A
Summary:
Over the past several months the MWEBE Committee has been reviewing the
performance of the LEP. Beginning in 2013 the City added an important component to
the program, an enforcement and administrative specialist dedicated to the monitoring
of contracts which fall within the parameters of the LEP. Over the past year, the City
has collected one fine of $9,000, and is in the process of enforcing other contracts,
which may also result in penalties.
As a result of these activities it is clear that a daily penalty of $100 per day may not be
sufficient in producing the desired increase in Evanston resident hiring for eligible
projects. The City is aware of one contractor that admitted that they had no intention of
complying with the LEP, and planned to pay the fine instead. As is clearly stated in the
attached ordinance, the goal of this program is to expand job opportunities to Evanston
residents and not to collect revenues from penalties. Unfortunately, as currently
structured, the penalty portion of this ordinance is less effective with larger contracts,
and contractors and subcontractors may choose to pay the penalty rather than go
through the effort of hiring local labor as defined in the program.
By changing the fine structure to a 3.0% amount of the entire contract in question, the
penalty increases as the size of the contract increases. The MWEBE Committee
Memorandum
ATTACHMENT A
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examined other changes to the penalty section of the ordinance, including a higher
percentage fee. After careful consideration, the 3.0% penalty level was chosen as a
first/next step to modify the penalty with the hope of improving compliance without
reducing the number of bidders and the competitiveness of submitted bids. Because
the program has had a limited number of non-compliance events, this change is not
based on a revenue analysis from penalties paid, and is based more on a desire to
address all projects, regardless of size through a straightforward compliance effort with
a simple penalty provision. Attached is a worksheet showing the current penalty history
and the impact of the fee change.
The Committee will monitor this ordinance change, if approved by the Council, and will
provide an update in 2015 regarding the impact of this change.
-------------------------------------------------------------------------------------
Attachments:
Ordinance 60-O-14
April 23, 2014 Memo from City Manager
2013 LEP Violator List
April 18, 2014 Memo from Assistant City Manager regarding 5% Local Preference Rule
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4/20/14
60-0-14
AN ORDINANCE
Amending Title 1, “General Administration,”
Chapter 17, “Purchase, Sale, and Lease of Real and Personal City
Property,” Section 1, “Purchase of Goods or Services,” of the
Evanston City Code by Amending Subsection 1-17-1(C) of the
Evanston City Code, “Local Employment Program”,
and Adding Subsection 1-17-1(D),
“Minority, Women and Evanston Business Enterprise (M/W/EBE) Goals”
WHEREAS, the City of Evanston declares that its public policy is to
promote and encourage the continuing economic development of Minority, Women
and Evanston owned and operated businesses in the City’s procurement process as
to both prime contractors and subcontractors;
WHEREAS, the City expends millions of dollars on public works project
contracts each year; and
WHEREAS, a large percentage of these contracts are with non-Evanston
based businesses or with businesses employing non-Evanston residents; and
WHEREAS, the City Council determined that it is in the best interests of
the City to implement a local hiring requirement which obligates construction
contractors contracting with the City to employ Evanston residents for a certain
number of hours during the contracted project; and
WHEREAS, it is the policy of the City of Evanston to create job
opportunities for low to moderate income Evanston residents,
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WHEREAS, through its bidding specifications, the City of Evanston
previously established a goal of awarding not less than twenty-five percent (25%) of its
contract awards to Minority, Women and Evanston owned businesses and strongly
encouraged a minimum three percent (3%) utilization of Evanston owned businesses
in its contract awards, and the City of Evanston now seeks to codify those goals
herein;
WHEREAS, the City of Evanston seeks to increase its local tax base and
promote employment and business opportunity for its local businesses through
encouraging the use of Evanston owned businesses in the procurement process;
WHEREAS, it is the public policy of the City of Evanston to prevent
discrimination on the basis of race, ethnicity or gender in the award or participation in
City contracts and to eliminate discriminatory barriers so as to assure full and
equitable opportunities for participation in contracts for all businesses;
WHEREAS, the City of Evanston continues to have a compelling interest
in remedying discrimination in the Evanston market, and that the measures remain
narrowly tailored to achieve that objective;
WHEREAS, the City of Evanston will continue race and gender neutral
measures to broaden access and opportunity to all qualified businesses; and
WHEREAS, the goals adopted herein will be periodically reviewed to
ensure the City of Evanston is compliant with all applicable laws in seeking its
objectives;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
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SECTION 1: That the foregoing recitals are found as fact and
incorporated herein by reference.
SECTION 2: That Title 1, Chapter 17, Section 1(c), of the Evanston City
Code of 1979, as amended, is hereby further amended to read as follows:
(C) Local Employment Program:
1. Definitions: For the purposes of this subsection (C), the local
employment programLocal Employment Program, the following terms shall be defined
as follows:
CONTRACT: The written agreement to provide services established between the city
and a contractor, including, but not limited to, a redevelopment agreement between the
city and any contractor or party.
CONTRACTOR: An individual, partnership, corporation, joint venture or other legal
entity entering into a contract, or a subcontract of whatever tier, for a public works
project.
DESK REVIEW: A method of monitoring compliance with the local employment
programLocal Employment Program in which the business development
coordinatorBusiness Development Coordinator contacts a contractor or subcontractor to
gather relevant information or request relevant documentation.
EMERGENCY WORK: Work necessitated by an imminent threat to the property of the
city or the health, safety, or welfare of its citizens.
GENERAL CONTRACTOR: An entity that enters into a contract directly with the city.
The general contractor may also be known as the prime contractor.
LOCAL RESIDENT DATABASE: A database maintained by the city's business
development coordinatorBusiness Development Coordinator containing the names of
local residents who have expressed interest in employment on city public works
projects.
NEW HIRE: Any employee of a contractor who is not listed on the contractor's last
quarterly tax statement and was hired prior to or during the commencement of work on
a public works project contract subject to the requirements of the local employment
programLocal Employment Program.
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ON SITE MONITORING: The business development coordinatorBusiness Development
Coordinator's act of visiting the site of a public works project to ensure compliance with
the requirements of the local employment programLocal Employment Program.
PUBLIC WORKS PROJECT: Any construction, alteration, demolition, or repair work
done under contract and paid for in whole or in part from city funds.
RESIDENT: Any person whose domicile is in the city. The domicile is an individual's one
and only true, fixed and permanent home and principal establishment. In order to qualify
as a resident for purposes of the local employment programLocal Employment
Program, an individual must have established domicile within the city at least thirty (30)
days prior to commencing work on any public works project subject to the local
employment programLocal Employment Program.
SUBCONTRACT: A contract that exists between the general contractor and a
subcontractor or between subcontractors of any tier.
SUBCON-TRACTOR: An entity that enters into a contract with the general contractor or
another subcontractor.
TIER: The level of relationship to the prime contractor of a subcontractor who enters
into a contract under a prime contractor or another subcontractor to perform a portion of
the work on a project.
2. Work Hours And New Hire Requirements:
a. Unless prohibited by federal, state, or local law, all contractors entering
into contracts with the City for public works projects valued at two hundred fifty
thousand dollars ($250,000) shall ensure that:
1) fifteen percent (15%) of the total work hours are performed at the
construction site by City of Evanston residents, as laborers and/or trade
persons; and
2) a minimum of one Evanston resident is hired.
b. The effectiveness of the local employment programLocal Employment
Program regarding the minimum percentage of work hours and residents hired
will be evaluated by city staff after two (2) years of implementation.
c. These requirements shall bind the contractor both with respect to persons
working directly for the contractor and to subcontractors, regardless of tier or
phase of the project, hired to perform any portion of the contracted work. The
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contractor shall ensure that subcontractors comply with the requirements of the
local employment programLocal Employment Program. It shall be the
responsibility and obligation of the contractor that all contracts are in overall
compliance with this subsection (C) and all the requirements listed herein.
d. Requirements of the local employment programLocal Employment
Program are satisfied if the contractor already employs Evanston residents
sufficient to meet fifteen percent (15%) of the project's total work hours. Some or
all of these requirements may be waived if a waiver is obtained from the city
pursuant to subsection (C)5 of this section.
3. Contracts, Bid Documents, Subcontracts: Where appropriate and
consistent with law, contracts and bid documents shall incorporate the local
employment programLocal Employment Program by reference and shall provide that
the failure of any contractor or subcontractor to comply with any of its requirements shall
be deemed a material breach of the contract or subcontract entitling the city to all the
remedies and damages available for material breach of a contract. All subcontracts
shall expressly acknowledge the city's status as a third party beneficiary to the
subcontract and further expressly acknowledge that the city, as a third party beneficiary,
shall have the right to enforce the provisions of the local employment programLocal
Employment Program. Contracts and bid documents shall require bidders, contractors
and subcontractors to maintain records necessary for monitoring their compliance with
the local employment programLocal Employment Program.
4. Automatic Review: This subsection (C) shall be reviewed to address
any deficiencies on or about December 31, 2010.
5. Waiver:
a. The contractor may request that the business development
coordinatorBusiness Development Coordinator waive all or a portion of the
requirements imposed under the local employment programLocal Employment
Program. Such requests must be in writing and must be received by the business
development coordinatorBusiness Development Coordinator prior to the award of
any public works project contract. In order to apply for a waiver, the contractor
must submit:
1) Documentation to the business development coordinatorBusiness
Development Coordinator demonstrating that:
a) The contractor utilized the local resident database to attempt
to satisfy the local employment programLocal Employment Program hiring
requirement.
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b) The contractor notified residents of the employment
opportunities available for the project. Such notification must have
appeared in the employment section of a newspaper of local general
circulation. Additionally, the Illinois department of employment security's
office located in Evanston, Illinois, must have been notified of the
employment opportunities. All notices must have stated that all qualified
applicants would receive consideration without regard to race, color,
religion, sex or national origin.
c) The contractor, for a contract utilizing union labor, contacted
in writing Chicagoland labor unions to request a resident for employment
on the project.
2) Any additional documents requested by the business development
coordinatorBusiness Development Coordinator in order to evaluate the
waiver request.
b. The business development coordinatorBusiness Development Coordinator
shall determine, based on the required documentation and conditions cited by
the contractor that make compliance unfeasible, whether to grant the waiver prior
to the award of the contract. Examples of such conditions include, but are not
limited to:
1) Intermittent service by one trade throughout the life of the project.
2) Nonavailability of resident(s) necessary to fulfill craft position(s)
required for the project.
c. If circumstances arise subsequent to the issuance of the contract, the
results of which the contractor believes will prevent satisfying the local
employment programLocal Employment Program requirements, the contractor
will immediately notify the business development coordinatorBusiness
Development Coordinator by requesting in writing a waiver of the percentage that
cannot be met. The business development coordinatorBusiness Development
Coordinator or his or her designee shall meet with the applicant as necessary
and issue a decision within five (5) business days, including a determination as to
any retroactive liability for failure to achieve the goals for work undertaken prior to
the application for such a waiver.
6. Local Resident SelectionDatabase: It is the contractor’s responsibility
to meet the requirement of the Local Employment Program. In order to satisfy the work
hours and/or new hire requirements of the Llocal eEmployment pProgram, contractors
working under a collective bargaining agreement shall contact the appropriate local
union hall to request a resident. If a resident is not available for dispatch by that union
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hall, the contractor shall contact the business development coordinatorBusiness
Development Coordinator or his or her designee to request an available Evanston
resident. The business development coordinatorBusiness Development Coordinator or
his or her designee will thereafter provide the name of a resident matching the
qualifications defined by the contractor to the local union hall and that resident will be
dispatched to the contractor within three (3) business days in accordance with the lawful
hiring hall rules of the respective union. Failure of the business development
coordinatorBusiness Development Coordinator to provide an individual shall not relieve
the contractor from their responsibility to comply with the Local Employment Program.
In order to satisfy the work hours and/or new hire requirement of the lLocal
eEmployment Pprogram, contractors working in the absence of a collective bargaining
agreement shall contact the business development coordinatorBusiness Development
Coordinator or his or her designee to request an available Evanston resident from the
local resident database. The business development coordinatorBusiness Development
Coordinator or his or her designee will provide the name of a resident matching the
qualifications identified by the contractor within three (3) business days.
7. Reporting Requirements: The contractor shall submit reports as required
by the city in order to comply with the Llocal eEmployment pProgram. These reports
may include weekly certified payroll records for all crafts within five (5) working days of
the end of each payroll period. Additionally, the city may require a weekly or monthly
summary of the information that would be obtainable from the certified payroll regarding
local hire by craft. These reports, if required, must show the person-hours on a laborer
and/or trade person basis and, in the case of certified payroll records, identify the
address, new hires, and trade and status (journeyperson or apprentice) of all employees
on the project. All reports must have an original signature and be signed by an
authorized officer of the company under penalty of perjury. The city will make a copy of
all required forms available to contractors.
Nothing in the Llocal eEmployment pProgram is intended to eliminate the requirement
of a contractor to maintain certified payrolls or of the subcontractors to provide certified
payrolls to the contractor, or for any contractor to provide certified payrolls to any party
that requests them, as required under Illinois state law.
8. Monitoring: The business development coordinatorBusiness
Development Coordinator or his or her designee will monitor compliance with the
requirements of the Llocal Eemployment pProgram by means including, but not limited
to, desk reviews or on site monitoring. Audits of compliance may require the review of
documents such as certified payrolls, canceled checks, or quarterly wage and
withholding reports. Full scale investigations of noncompliance or violations will be on
an as needed basis as determined by the business development coordinatorBusiness
Development Coordinator.
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A contractor that fails to provide requested documents or misrepresents material facts in
such documents shall be deemed to be noncompliant with the local employment
program.
9. Post-Award Meeting: At its discretion, the business development
coordinatorBusiness Development Coordinator or his or her designee may require the
contractor to attend a post-award meeting to familiarize the contractor with the Llocal
eEmployment Pprogram requirements and to identify the individual by position and
name if available.. If requested by the contractor post-award, or at any time during the
project, the city shall hold such a meeting within ten (10) business days.
10. Penalty: If the contractor or subcontractor should fail to meet the total
percentage of resident project hours for any reason, without having received a waiver
as outlined in Section C-5 above, the City may impose a fine up to three percent (3.0%)
of the approved project price intotal. Contractors or subcontractors that are out of
compliance due to a resident termination or resignation, the contractor or subcontractor
shall immediately notify the business development coordinatorBusiness Development
Coordinator of this occurrence within two (2) business days. Subsequently, the
contractor or subcontractor shall have five (5) additional business days to replace a
terminated or resigned worker with another resident. If the contractor or subcontractor
fails to make the replacement or to notify the business development
coordinatorBusiness Development Coordinator of this occurrence, the offending party
will also be subject to a penalty up to three percent (3.0%) of the approved project
price.be fined one hundred dollars ($100.00) per day for each day of noncompliance to
be deducted from final payment on the contract. If the noncompliant contractor makes a
good faith effort to replace the resident, the fine will may be waived.
At the sole discretion of the City, a contractor or subcontractor that has violated the
terms of the Local Employment Program more than one time within a five-year period
may be determined a non-responsible bidder and excluded from bidding on future
projects for a period of not less than one year.
SECTION 3: That Title 1, Chapter 17, Section 1, of the Evanston City Code of
1979, as amended, is hereby further amended by adding a new Subsection (D),
“Minority, Women and Evanston Business Enterprise (M/W/EBE) Goals,” to read as
follows:
(D) Minority, Women, and Evanston Business Enterprise M/W/EBE) Goals:
1. Definitions: For the purposes of this Subsection (D), Minority, Women
and Evanston Business Enterprise (M/W/EBE) Goals, the following terms shall be
defined as follows:
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EVANSTON-OWNED BUSINESS ENTERPRISE or EBE: An entity which is located in
or has one or more offices located in the City for a minimum of one year and which
performs a “commercially useful function.” The business must be certified by the City
in accordance with the provisions of Section 1-17-1(B).
MINORITY-OWNED BUSINESS ENTERPRISE or MBE: A business which is at least
fifty-one percent (51%) owned by one or more members of one or more minority
groups, or, in the case of a publicly-held corporation, at least fifty-one percent (51%)
of the stock of which is owned by one or more members of one or more minority
groups, whose management and daily operations are controlled by one or more
members of one or more minority groups. The City managerManager or his or her
designee shall determine which MBE certifications shall be accepted by the City.
WOMEN-OWNED BUSINESS ENTERPRISE or WBE: A business which is at least
fifty-one percent (51%) owned by one or more women, or, in the case of a publicly-
held corporation, fifty-one percent (51%) of the stock of which is owned by one or
more women, whose management and daily business operations are controlled by
one or more women. The City Mmanager or his or her designee shall determine
which WBE certifications shall be accepted by the City.
M/W/EBE Goals: The City of Evanston establishes the goal of awarding not less than
twenty-five percent (25%) of its contract awards to MBE, WBE and EBE businesses.
The City of Evanston establishes the goal of awarding not less than three percent
(3%) utilization of EBEs in its contract awards. The provisions of this ordinance shall be
implemented by the City Manager or his or her designee. The provisions of this
ordinance do not guarantee contract participation.
SECTION 4: That nothing in this Ordinance shall be construed to
contravene any state or federal law and the provisions of this Ordinance shall not
apply in circumstances when it is determined by the federal government or a court of
competent jurisdiction that its application would violate federal law or regulation or
prevent the City of Evanston’s receipt of federal funds.
SECTION 5: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 6: That if any provision of this Ordinance 60-O-14 or
application thereof to any person or circumstance is held unconstitutional or otherwise
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invalid, such invalidity shall not affect other provisions or applications of this
Ordinance that can be given effect without the invalid application or provision, and
each invalid provision or invalid application of this Ordinance is severable.
SECTION 7: That this Ordinance 60-O-14 shall be in full force and effect
from and after its passage, approval and publication in the manner provided by law.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Subject: MWEBE/Local Employment Program Ordinance Change
Date: April 23, 2014
During the last couple of years, the City has stepped up the enforcement of the Local
Employment Program (LEP) by hiring a contractual employee to monitor and analyze
eligible projects and the payroll that falls under the LEP. The MWEBE Committee and
Administrative Services staff have done an excellent job in improving the awareness of
the LEP by holding public seminars on our MWEBE/LEP programs for both employers
and employees in Evanston.
One of the results of the increased review of the LEP program is a recognition that the
current $100/per payroll day penalty may not be a deterrent to companies that violate
the program by not hiring Evanston residents. Specifically, this review found that some
companies are choosing to ignore the program, noting that it is simply easier to pay the
fine than to comply. As noted in the memo to Council for April 28, 2014, approximately
$20,000 is anticipated to be collected via the current fine mechanism, some of which is
coming from companies that have ignored the ordinance after receiving bid approval by
the City Council.
The MWEBE Committee has rightly assessed that this behavior cannot be accepted
and that continued education as well as potential changes to the ordinance should be
considered. Changing the fine structure from $100/payroll day to a 3.0% of total project
cost method, as noted in the April 28, 2014 report, would result in an increase of
potential penalties from the $20,000 currently expected to over $211,000 assuming the
same violations.
After discussing this proposal with our Capital Improvements Team, I am concerned
that this increase in penalties may have negative impacts to the City’s ability to attract
competitive bids and increase City costs for our $40 million capital program.
I am requesting that the City Council defer action on the request from the MWEBE
Committee until staff has an opportunity to further evaluate potential impacts of the
proposal and that issue be referred to Human Services Committee for discussion at its
June meeting.
Memorandum
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2013 LEP Violators List / Status (April 2014)
Contractor
Total Bid Amt.
Sliding Penalty Scale
1-3 % of Total Bid Amt.
Amt of
Penalty Days
Actual
Penalty
Amt. Issued
INSITUFORM (12-153) $596,615.20 $5,966.15 $11,932.30 $17,898.46 30 $3,000.00
SAK CONST (13-09) $293,723.00 $2,937.23 $5,874.46 $8,811.69 20 $2,000.00
QUALITY REST (13-17) $274,100.00 $2,741.00 $5,482.00 $8,223.00 25 $2,500.00*
BOLDER CONST (13-36) $2,648,200.00 $26,482.00 $52,964.00 $79,446.00 90 $9,000.00
CHICAGOLND PVG (13-37) $419,900.00 $4,199.00 $8,398.00 $12,597.00 - -
CHICAGOLND PVG (13-50) $2,299,905.00 $22,999.00 $45,998.10 $68,997.15 - -
ELANAR CONST (13-39) $255,400.00 $2,554.00 $5,108.00 $7,662.00 41 $4,100.00*
F.E. MORAN $268,000.00 $2,680.00 $5,360.00 $8,040.00 - -
Total Estimate/Actual Amts $7,055,843.20 $70,558.38 $141,116.86 $211,675.30 206 $20,600.00
Amount not collected yet*
City of Evanston 42.8% compliant for 2013 Construction Projects
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To: Administration and Public Works Committee
From: Martin Lyons, Asst. City Manager/CFO
Subject: Referral by Alderman Rainey to MWEBE Committee on 5% local
preference rule.
Date: April 18, 2014
At a previous City Council meeting Alderman Rainey made a reference to the Minority,
Women and Evanston Based Employer (MWEBE) Committee to review the 5.0%
incentive granted to Evanston based businesses when competing in bids, RFPs and/or
quotes. The concern over the current rule was that it represented a significant
advantage as contracts become larger ($50,000 on a $1.0 million contract as an
example).
After reviewing the rule, the MWEBE Committee elected not to recommend a change to
the current structure. Alderman Braithwaite, the Committee Chair will also be available
to discuss.
Memorandum
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To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Subject: MWEBE/Local Employment Program Ordinance Change
Date: May 27, 2014
It is recommended that the City Council consider amending the recommendation of the
MWEBE Committee to change the penalty for non compliance with the City’s Local
Employment Program (LEP).
Staff is recommending: 1) that the penalty be changed to 1% of the cost of any eligible
project through December 31, 2015; 2) that staff be directed to work with the MWEBE
Committee to convene a meeting of local contractors who have worked on City of
Evanston projects to discuss ways to increase hiring of Evanston residents on contracts
subject to LEP; 3) staff be directed to do additional research on impacts of similar
programs in other jurisdictions; and 4) staff be directed to report back to MWEBE
Committee and City Council to report on impacts of penalty change by October 1, 2015.
Public Works and Utilities staff has met with Purchasing staff to share their concerns
regarding the proposed changes to the Local Employment Program (LEP). After
reviewing the research done by Purchasing staff and previously presented to the
MWEBE Committee, staff remains concerned about the unknowns of the impact of the
3% penalty for not meeting LEP goals.
I am also concerned reviewing the minutes of the discussions held by the MWEBE
Committee in March and April, 2014 on this subject. The Committee initially
recommended a 1% penalty in March and then rescinded its recommendation and
approved a 3% penalty in April. Minutes from the two committee meetings are attached
for information. Listing of LEP Projects in 2013 also attached.
The discussion of the change in penalty for non-compliance with LEP has led to
additional discussions about the overall effectiveness of the program. A bid from recent
days is a good example: The 50/50 sidewalk program for 2014 has a budget of
$250,000 and received two bids this year. Schroeder and Schroeder Inc. bid $352,575,
but have requested an LEP waiver. S&S have not requested an MWEBE waiver. A-
Lamp Concrete Contractors bid is $515,425, and has no waiver request for LEP, but is
requesting an 11% waiver of the 25% MWEBE goal.
Memorandum
ATTACHMENT B
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This in effect means that S & S is using more of their expenses on concrete from
Ozinga (about $80,000) to meet MWEBE, and has much less budgeted for labor cost.
A-Lamp on the other hand, has only $50,000 from Ozinga for concrete and $20,000 to a
trucking company as a subcontractor. Given that they have a total budget that is
$163,000 more than S&S, we can assume that some of this expense is for labor. We
cannot confirm that it is specifically for LEP, but it would be logical.
The structure of the LEP that make it difficult for contractors to comply, and limit the
programs ability to actually provide long term employment for Evanston residents as
follows:
• Smaller contracts, especially those below $500,000 with labor at amounts below
this number are usually performed by small crews that move from project to
project. The crew works together for at least the entire construction season or
maybe longer. As such, inserting an LEP employee requires the firm to either
layoff a present crew member or add a completely unneeded/untrained additional
staff member. Neither event is efficient to the ongoing operations of the given
firm, adding directly to the cost of the bid, or the long term costs of the firm.
• Contractors are more likely to then rehire their previous, longer term employee
back for the next job outside of Evanston, thereby eliminating the chance for
continued employment of the Evanston resident.
• The hiring process, including background checks, drug tests, physicals, etc. are a
considerable administrative burden and expense for an employee that may only
work for the firm for 4 to 8 weeks. However, the firm must incur these expenses
to abide by their own HR rules and liability insurance requirements.
Both the Public Works and the Utilities Departments operate as construction companies
themselves for many projects each year, and value the role of skilled tradesman in the
Evanston community. As such, both departments also currently participate in
apprenticeship opportunities for Evanston residents to learn the construction and
maintenance activities performed by Evanston staff each year. They further
recommend:
• Expanding the City training and apprenticeship programs to develop a more fully
qualified employee list from which contractors may pick to fulfill their LEP
requirements.
• Using City resources to also provide drug testing and skill testing for the active
LEP employee list. This will reduce the burden on the contractor and help
increase compliance.
Staff believes that further standards/requirements should be also considered. The
current system that relies on an “honor system” in completing skills information sheet is
not effective in providing contractors with quality personnel in a short time. Potential
changes could include:
• Providing similar penalties to employees as employers in the program such as
being excluded from participation for three years (instead of the five years in the
current proposal) for violating performance standards
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o Contractors that fail to hire Evanston residents in compliance of the
program can be excluded from bids for three years..
o Evanston LEP employees that fail to perform adequately on the job, or fail
a skill or drug test can be excluded from the program for three years.
o Use past 3 years of work performance on City jobs as criteria for LEP
• Allowing a waiver to contractors in the event of poor work performance on the job
by the LEP employee.
• Asking contractors to show their firing process to ensure LEP employee is given
a proper chance to succeed in the position.
• Request contractor provide an evaluation of LEP employee.
• Require driver’s license, proof of safe driving record and CDL drug test record if
available as a part of qualification guidelines.
Compliance operations at the current rate have been active for less than a year. The
increase of the penalty provision to 1% provides for a scalable penalty that will increase
the penalty to large contracts and act as a deterrent that prevents contractors to simply
decide to “pay the fine”. The 1% format would increase the current penalty by
approximately three times the current level per the April 28, 2014 report. This combined
with a three year, instead of five year ban of contractors that fail to comply with the LEP
should provide additional incentives for compliance. This new structure can be
evaluated through the remainder of the 2014 and 2015.
Staff is recommending that the City meet with local contractors to discuss these issues
more completely and get their feedback on how best to meet the City’s local
employment goals. In addition, further research is needed to better learn from other
jurisdictions who have similar local employment policy goals. This research would also
be brought back to City Council next year.
Staff is also recommending that the 1% penalty be in effect through the 2014/15
construction season to assess the impacts of the change and then allow the City
Council to determine if form of penalty is appropriate on a going forward basis beyond
2015.
These changes combined with the continued improvement in the City’s LEP employee
list from both a quantity and quality basis, will drive higher levels of compliance and
subsequently higher levels of employment through the LEP program.
Attachments:
March 19. 2014 MWEBE Committee Minutes
April 16, 2014 MWEBE Committee Minutes
Listing of 2013 LEP Projects
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MINORITY, WOMEN & EVANSTON BUSINESS ENTERPRISE (M/W/EBE)
DEVELOPMENT COMMITTEE
Wednesday, March 19, 2014
6:30 P.M.
Lorraine H. Morton Civic Center, 2100 Ridge Ave, Aldermanic Library
MEMBERS PRESENT: Ald. Braithwaite, Ald. Tendam, Donna Su, Kathyleen Brooks, Carl Bova,
Stephen Boyd, Schona Buranda, Bill Smith
MEMBERS ABSENT: Jim Davis, Sandy Byrnes
STAFF PRESENT: Assistant City Manager Marty Lyons, Purchasing Manager Tammi Turner,
Compliance Officer Sharon Johnson, Finance Manager Louis Gergits, Janella Hardin,
Administrative Secretary
OTHERS PRESENT: Paul Mark Wallace
PRESIDING MEMBER: Ald. Braithwaite
______________________________________________________________________________
Declaration of a Quorum
With a quorum present, Chair Braithwaite called the meeting to order at 6:39pm.
Approval of Minutes
Motion to approve the Minutes from February 19, 2014 made by Bill Smith and seconded by
Carl Bova.
Unfinished Business
A. Report to Council – April 28, 2014
Ald. Braithwaite explained that every special committee presents an update to the City
Council. MWEBE topics for the presentation:
Communicate better expectations to contractors participating in the LEP program;
improve LEP compliance; Provide a comprehensive fine schedule and earmark
penalty fund back into the LEP program
$20k and Under Report
Discussion of LEP Program and propose ordinance revision
Response to referral item to remove the 5% threshold made by Ald. Rainey
The Committee will attend Council at 7:15pm
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Staff Reports
A. 20k Procurement Report Update
Purchasing Manager Tammi Turner presented the Preliminary Report of Under $20,000
Purchases for FY 2011-2012-2013. She highlighted purchases made to M/W/EBE business
for a total of $2,282,373 or 15.55% of the City’s total spending for 2013. The breakdown is
as follows: EBE Total $1,994,279 (13.58%); MBE Total $93,438 (0.64%); WBE Total $194,656
(1.33%). She also presented the MWEBE Under $20k Spend for selected categories.
At Ald. Braithwaite inquiry, Purchasing Manager Turner explained that the
janitorial/building and maintenance total represents contracted services for all facilities
(Civic Center, Community Centers, Library, Police and Fire). Several City facilities have
building automation system (BAS) contracts for HVAC, as well as the overall janitorial
contract that comprises a large portion of the general purchases amount.
Purchasing Manager Turner provided a printing breakdown of advertisement/copy/books
for 2013. The total amount for printing was $115,901.80. This total includes Parks and
Recreations summer programs catalogues, envelopes, stationary throughout the City and
Library books. More than 40% ($46,489.55) of our printing was done locally, while other
very specialized projects were outsourced to different companies outside of Evanston.
Finance Manager Gergits confirmed that the total $1,597,507 general purchases in the
Janitorial/Building & Maintenance category includes both service and non-service contracts.
Assistant City Manager Lyons added that this category represents payments made to
vendors, not total contract amounts. A breakdown by vendor will be presented to the
committee for review.
Purchasing Manager Turner distributed a listing of all 2014 Capital Projects as requested by
Ald. Braithwaite. The total amount of capital projects is $40,768,302. Assistant City Manager
Lyons explained that double entries for the same project indicate a difference in funding
source.
Ald. Braithwaite stated that one of the questions that came out of the Procurement 101
workshop was regarding $20k and under opportunities with the City. He asked the
committee how we make local businesses more visible to City staff for available $20k and
under opportunities. Ms. Su suggested establishing a directory of local businesses by
category.
Assistant City Manager Lyons explained that City staff is aware of the requirement to get 3
quotes (including 1 Evanston-based business, if available) for purchases. As discussed after
the Procurement 101 event, staff aims to distribute information regarding bids and
upcoming purchases to businesses listed in the directory.
At Ms. Su’s inquiry, Assistant City Manager Lyons explained that Economic Development
meets with new businesses to welcome them to the City. He suggested doing a joint
meeting to discuss outreach and business retention development.
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B. MWEBE Tracking Report
Compliance Officer Sharon Johnson presented the M/W/EBE (Minority (M), Woman (W),
and Evanston-based enterprises (EBE) tracking report update, which includes the goal
compliant and waiver list through March 24, 2014. The MWEBE goal for contractor
participation is 25%.
One of the contract stipulations, along with the MWEBE status, requires entities that
conduct business with the city to be LEP (Local Employment Program) eligible. LEP eligibility
states that a business must hire at least one Evanston resident to complete a minimum of
15% of the total project labor hours on a contract over $250,000.
Compliance Officer Johnson referenced two new additions to the list: a) Infrastructure
Engineering, Inc. with a contract for $297,950.00 will receive 100% MWEBE participation
credit for being a minority business enterprise; b) Chicagoland Paving is not LEP eligible due
to state regulations – IDOT; however 25% of their subcontracting opportunities are filled by
minority businesses.
Compliance Officer Johnson also discussed the February goal waiver list. There were a total
of four waivers granted, three to the Utilities Department and one to Public Work/Forestry,
for a total of $1,708,011.55.
At Ald. Braithwaite’s inquiry, Compliance Officer Johnson explained that waivers are
granted based on confirmation of unavailable subcontracting opportunities. State-funded
opportunities are vetted by state officials. In other cases, she will review the large contracts
to determine if there are any opportunities for subcontractors.
At Mr. Smith’s inquiry, Assistant City Manager Lyons confirmed that Chicagoland Paving is
not subject to the LEP ordinance because state regulations preclude local regulations.
Compliance Officer Johnson noted there are two companies on the MWEBE watch list: a)
F.E. Moran has not yet returned their waiver for their 2013 HVAC project at the Police
Department. Their final payment is being held until they are in compliance. If they are non-
responsive, their fine will be calculated by estimating the number of days of non-
compliance in the $268,000 total bid amount; b) The total bid amount for Elanar
Construction is $255,000. Elanar switched their subcontractor during the course of the
project. Compliance Officer Johnson is still awaiting the final payroll.
Mr. Smith was concerned that the current ordinance reads does not address contractors
that blatantly disregard the LEP requirements and breach the contract. Assistant City
Manager Lyons responded that penalties must be clearly stated. He will take this issue to
Legal for review.
Mr. Wallace asked how contractors are monitored. Compliance Officer Johnson explained
that she checks the payrolls regularly as well as performs unannounced site visits to the
facility. Contractors should also submit documentation confirming LEP compliance such as
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names and numbers of residents they have contacted for projects, any advertisements of
positions and results of those contacts.
Ald. Braithwaite asked if there is a centralized place, other than the website, where
residents and contractors can go to find out about LEP eligible projects. He also asked
where businesses are advertising for LEP positions. Assistant City Manager Lyons replied
that the departments will be asked to review the capital projects list and estimate the labor,
potential for LEP and subcontracting for each project over $250,000.
At Mr. Boyd’s inquiry, Assistant City Manager Lyons confirmed that LEP eligibility states that
a business must hire at least one Evanston resident to complete a minimum of 15% of the
total project labor hours on a contract over $250,000.
C. LEP Penalty Follow up
Compliance Officer Johnson gave an update of the Tacoma, WA Local Employment
Apprentice Program (LEAP) annual collection amount. Tacoma collects approximately
$15,000-$20,000 per year with a total estimated collection for 2012 of $12,000. The
compliance rate is much higher than Evanston’s.
Tacoma’s IT department generates an in-house custom Access database report that
captures the names, addresses hours and pay rate of residents participating in projects.
Ald. Braithwaite explained that the recommendation to Council will include a penalty equal
to 1% of the total bid amount instead of the flat fee of $100 per day. Assistant City Manager
Lyons confirmed that Legal will review the proposed ordinance change: “Failure to comply
may/will result in a total fine up to 1% of the bid amount.”
Ald. Braithwaite asked if there are any requirements for a contractor to advertise a position
prior to beginning a project. Compliance Officer Johnson confirms that once the contract is
awarded she meets with the contractor to explain the LEP program requirement in detail
and offers help with finding a suitable candidate. If the contractor already has a candidate
she asks to meet with them.
Ald. Braithwaite asked Compliance Officer Johnson to request the position job description
for advertisement. If there is a suitable candidate pool, we will provide it to the contractor
for review. Assistant City Manager Lyons suggested revising the bid documents to include:
a) Detail of the position that will be a part of the project requirement; b) Required to bring
their LEP candidate to the pre-construction meeting.
The LEP Meeting will start at 6pm on March 20, 2014. The goal of this meeting is to collect
their information to create an up-to-date qualified labor force list. Compliance Officer
Johnson passed around a sample packet that will be distributed to attendees. It includes the
LEP application, flyers for the March 29 th Open Call meeting, union contacts and community
resources. Candidates will be advised to call the Purchasing Department to find out about
upcoming bids and projects.
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Compliance Officer Johnson explained that the LEP meeting is directed toward union and
non-union laborers. The Open Call meeting sponsored by Northwestern is for workers of all
skill levels.
Compliance Officer Johnson confirmed that the March 29 th Open Call meeting will be held in
the Parasol Room with overflow directed to a room on the 2nd floor. This meeting will host
lightly skilled, apprentice-ready, union and non-union workers for Northwestern University
construction projects
Ald. Braithwaite noted that the $9,000 Bolder fine can be used to provide a basic OSHA
qualification workshop for LEP candidates. He suggested discussing other uses for penalty
funds.
New Business
No new business.
Adjournment
Motion to adjourn made by Carl Bova and seconded by Ald. Tendam. Meeting adjourned at
8:11 pm.
Respectfully Submitted,
Janella Hardin, PHR
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MINORITY, WOMEN & EVANSTON BUSINESS ENTERPRISE (M/W/EBE)
DEVELOPMENT COMMITTEE
Wednesday, April 16, 2014
6:30 P.M.
Lorraine H. Morton Civic Center, 2100 Ridge Ave, Aldermanic Library
MEMBERS PRESENT: Ald. Braithwaite, Ald. Tendam, Donna Su, Carl Bova, Stephen Boyd, Bill
Smith, Sandy Byrnes
MEMBERS ABSENT: Jim Davis, Schona Buranda, Kathyleen Brooks
STAFF PRESENT: Assistant City Manager Marty Lyons, Purchasing Manager Tammi Turner,
Compliance Officer Sharon Johnson, Janella Hardin, Administrative Secretary
OTHERS PRESENT: Paul Mark Wallace
PRESIDING MEMBER: Ald. Braithwaite
______________________________________________________________________________
Declaration of a Quorum
With a quorum present, Chair Braithwaite called the meeting to order at 6:34pm.
Approval of Minutes
Motion to approve the Minutes from March 19, 2014 made by Ald. Tendam and seconded by
Bill Smith.
Unfinished Business
A. MWEBE Committee Presentation to Council – April 28, 2014
Ald. Braithwaite explained that the committee will present the report at the Administrative
and Public Works (A&PW) meeting on April 28, 2014 at 6pm. MWEBE topics for the
presentation:
Response to Ald. Rainey’s inquiry of whether the 5% local vendor preference is
appropriate when the contract is large – Assistant City Manager Lyons will add the
response to the A&PW cover memo communicating the correspondence to the
change in the LEP. Ald. Braithwaite confirmed the committee unanimously agreed
not to remove the 5% preference.
Assistant City Manager Lyons walked through the revisions in the ordinance:
10. Penalty: If the contractor or subcontractor should fail to meet the
total percentage of resident project hours for any reason, without having received a
waiver as outlined in Section C-5 above, the City may impose a fine up to 1.0% of the
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approved project price in total. Contractors or subcontractors that are out of
compliance due to a resident termination or resignation, shall immediately notify the
business development coordinator of this occurrence within two (2) business days.
Subsequently, the contractor or subcontractor shall have five (5) additional business
days to replace a terminated or resigned worker with another resident. If the
contractor or subcontractor fails to make the replacement or to notify the business
development coordinator of this occurrence, the offending party will also be subject
to a penalty up to 1.0% of the approved project price. If the noncompliant contractor
makes a good faith effort to replace the resident, the fine may be waived.
At the sole discretion of the City, a contractor or subcontractor that has violated the
terms of the Local Employment Program more than one time within a five-year period
may be determined a non-responsible bidder and excluded from bidding on future
projects for a period of not less than one year.
Ald. Braithwaite stated that he remembers voting on this item, but inquired if this
ordinance has not gone out. Assistant City Manager Lyons responded that it has not.
Ald. Braithwaite made a recommendation to go from 1% to 3%. He asked Compliance
Officer Johnson if there is a penalty projection up to 3%. She explained that in the past
she has presented a projection from 1% to 5%. Included on the 2013 LEP Violators List is
a projection for 1% to 3%.
Ald. Braithwaite confirmed that the committee voted and approved the 1% penalty.
However, he spoke to members of the committee individually about changing it to 3%. If
there is push back from Council, 1% would still be approved. Mr. Boyd asked if Ald.
Braithwaite wanted to lock the penalty in at 3%. Ald. Braithwaite confirmed the penalty
would be up to 3%. Assistant City Manager Lyons stated that Corporation Counsel will
determine if the language reads up to 3% or not to exceed 3%.
To solidify the recommendation, Ald. Braithwaite asked for a motion. Mr. Boyd asked if
this is a new motion or an amendment. Ald. Braithwaite confirmed that this is a new
motion.
Mr. Smith inquired about the breach of contract clause from the previous ordinance
discussed last meeting. He asked if the 3% trumps the material breach language or if
the penalty can go beyond the 3%. Assistant City Manager Lyons will work with Legal to
tie the 3% to the material breach language. Purchasing Manager Turner will e-mail the
revised ordinance to the committee on Monday.
Mr. Smith was concerned that the language in Section 6 required the City provide the
name of a union or non-union person to fulfill the LEP requirement. Assistant City
Manager Lyons recommended changing the language to s tate “as an option the City
may provide a name, but ultimately the contractor is responsible.”
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Mr. Bova was also concerned about the language regarding “qualifications defined by
the contractor.” Ms. Byrnes suggested changing the language to read “the B usiness
Development Coordinator, to the best of her ability, will therefore designate.”
Ald. Braithwaite recommended asking the contractor to identify the position they plan
to advertise for at the pre-construction meeting. He discussed some points from the LEP
Meeting in March. What skills and qualifications are the contractors are looking for?
How can we communicate those needs to the LEP candidates? Assistant City Manager
Lyons proposed revising Section 9 to read “At its discretion, the Business Develop ment
Coordinator or his or her designee may require the contractor to attend a post-award
meeting to familiarize the contractor with the local employment program requirements
and to identify the individual by name and position, if available.”
Mr. Boyd inquired if the position is required to be a union position. Assistant City
Manager is not aware of a union requirement. However, the City’s position is to use
prevailing wage information. The union hall was used as a skill screener.
Donna Su recommended revising Section 10 (to be consistent with Section 6) to read
“immediately notify the Business Development Coordinator of this occurrence within
three (3) business days.”
Assistant City Manager Lyons proposed changing the title of Section 6 to Local Resident
Selection. Other possible revisions: “The failure of the Business Development
Coordinator to provide a local Evanston resident does not relieve the contractor from
the LEP requirements. Provision of a local Evanston resident is the responsibility of the
contractor.” Mr. Smith recommended applying the language to non -union as well on the
next page. Ald. Braithwaite asked that Local Employment Program be capitalized
throughout the ordinance.
Mr. Boyd felt if contractors are required to post their available positions in the local
paper it would be a way to broaden our reach to those unaware of the LEP program.
Assistant City Manager Lyons explained that it is an operational procedure included in
the bid specs, however it is not required in the ordinance. Once the language is revised,
the ordinance will be e-mailed to the committee for review.
Ald. Braithwaite asked for clarification about home offices as it relates to Evanston-
owned business enterprises (EBE).
Evanston-owned business Enterprise or EBE: An entity which is located in or has one
or more offices located in the City for a minimum of one year and which performs a
“commercially useful function.” The business must be certified by the City in
accordance with the provisions of Section 1-17-1(B).
Assistant City Manager explained that the “commercially useful function” applies to
non-profit organizations. Post office boxes are unacceptable. Ald. Braithwaite asked if a
homeowner could run a business from their home. Example: An Evanston resident has
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office space in Chicago, but works from his home. Could this business be considered an
EBE or does it have to be registered in Evanston? Assistant City Manager Lyons stated
that the primary business location must be in Evanston. He will confirm with Legal.
Ald. Braithwaite requested a motion to approve all changes. Motion made by Mr. Boyd
and seconded by Ald. Tendam.
Staff Reports
A. MWEBE Tracking Report
Compliance Officer Johnson presented the 2014 MWEBE Goal Compliant Waiver Report. A
new LEP eligible addition to the list from last month is the Arrington Lakefront Lagoon
Renovation awarded to Clauss Brothers, Inc. The total bid amount is $1,387,525.00. She
informed the prime contractor that he has until May 7 th to show evidence of compliance.
Compliance Officer Johnson has received a position description from the contractor for
inclusion in the newsletter. She will also be informed of weekly meetings with the Project
Manager in order to monitor the performance of the project.
Infrastructure Engineering, Inc. is not LEP eligible because it is an Illinois Department of
Transportation funded project.
There is one correction to Bid 14-15: “Public Tree Inventory” should read “Dutch Elm
Disease Control Inventory.”
B. LEP Follow-Up Penalty
Compliance Officer Johnson reviewed the 2013 LEP Violators List Status as of April 2014.
The report contains the name of the contractor and bid number, total bid amount, sliding
penalty scale from 1-3%, total amount of penalty days determined, amount of actual
penalty issued and status of penalty collection. The total penalty amount issued for 2013
was $20,600.00, with $6,600.00 not collected yet.
Chicagoland Paving (subcontractor for Bolder Contractors) partially complied with the LEP.
An update will be presented upon receipt of the November payroll.
F. E. Moran did not submit the paperwork for a waiver. Upon receipt of the payroll a penalty
will be assessed.
The 2013 LEP Violators List will be included in the report to Council.
At Mr. Bova’s inquiry, Compliance Officer Johnson explained that to determine the total
number of penalty days a desk audit is completed. The week ending, total days worked in
the week, total hours for the week plus overtime, total number of workers on site, dates
worked and total number of hours worked by each worker are examined three times.
The ordinance will go into effect at the time it passes Council, not retroactively.
C. LEP Meet and Greet and Workforce Development Open-Call Updates
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Ald. Braithwaite thanked staff for coordinating the event. Mr. Boyd thought it was a very
informative meeting. The MWEBE Newsletter was created from this meeting. Compliance
Officer Johnson passed around a sample newsletter.
The Northwestern University Open Call meeting was a success. 110 people attended over a
3 hour period.
Compliance Officer Johnson passed around a map of the LEP candidates by ward for review.
New Business
Purchasing Manager Turner requested addresses of committee members for the financial
disclosure form.
Adjournment
Motion to adjourn made by Bill Smith. Meeting adjourned at 8:02pm.
Respectfully Submitted,
Janella Hardin, PHR
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2013 LEP TRACKING LIST
LEP Eligible Projects - 2013
Bid No Contractor Total Bid LEP Status Fine Assessed
12-153 INSITUFORM****$596,615.20 LEP Non-compliant -
13-09 SAK CONSTRUCTION $293,723.00 LEP Non-compliant $2,000.00
13-17 QUALITY RESTORATION*$274,100.00 LEP Non-compliant $2,500.00
13-36 BOLDER CONSTRUCTION $2,648,200.00 LEP Non-compliant $9,000.00
13-37 CHICAGOLAND PAVING**$419,900.00 LEP Non-compliant -
13-50 CHICAGOLAND PAVING**$2,299,905.00 LEP Non-compliant -
13-39 ELANAR CONTRUCTION $255,400.00 LEP Non-compliant $4,100.00
13-48 F.E. MORAN***$268,000.00 LEP Non-compliant -
13-04 WATER RESOURCES $2,277,317.00 LEP Compliant
13-02 G.A. JOHNSON & SON $1,073,660.00 LEP Compliant
13-40 GLENBROOK EXCAVATION $1,998,898.26 LEP Compliant
13-45 A. LAMP CONCRETE CONTRACTORS $1,568,320.50 LEP Compliant
13-49 A. LAMP CONCRETE CONTRACTORS $968,396.00 LEP Compliant
13-50 CHICAGOLAND PAVING $2,299,905.65 LEP Compliant
13-53 SCHROEDER & SCHROEDER $497,590.00 LEP Waived
TOTAL $17,600.00
* Pending for Legal
**Certified payrolls under review
***No LEP waiver to show due diligence
**** No penalty for Insituform (Bid 12-153) for partial compliance
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To: Wally Bobkiewicz, City Manager
From: Martin Lyons, Assistant City Manager/CFO
Subject: Follow-up Research on LEP Program
Date: June 4, 2014
Per Aldermanic request, staff convened a conference call with firms that have been
approved for capital improvements projects in 2013. These firms were asked to discuss
their experience with the Local Employment Program (LEP) and provide comments,
concerns and suggestions. Of 13 firms listed in our previous LEP report, five firms were
able to join the conference call, one firm provide a letter with concerns previously, and
one firm called in comments later in the day. These firms varied from those that have
worked on road resurfacing projects to those firms that worked on smaller specialty
projects such a sewer lining.
In general terms all of the five firms echoed the information provided by Public Works
and Utilities personnel. These firms provided also provided some new suggestions
which had not been considered to this point. This information is summarized below:
Safety and technical training – It is difficult to add a crew member on many
jobs that require specific expertise and coordination with current crew
members. In some cases vendors referenced that a new employee may
need two weeks of training to be able to work on a given project, and when
this project only last two to four weeks, the process is difficult if not impossible
to accomplish.
o Contractors referenced the fact that they would add the LEP personnel,
but would not be able to give them meaningful work.
o The also referenced the need to then supervise those personnel more
closely because they were not familiar with the job environment, taking
away supervision from the whole job.
o Finally, when considering a proactive approach of trying to train LEP
participants in advance of being selected, which might be necessary to
complete the project in a timely manner, this would be a lost cost if the
firm was not selected. (Staff comment – could the City look at reimbursing
such specific training, to raise the qualification level of the LEP group
since these same projects might be done year after year?)
Memorandum
ATTACHMENT C
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Contractors confirmed that to comply with no cost increase could involve
laying off or idling a current employee, with the above concerns on trainin g
and safety, and concerns on lost efficiency.
One firm in a specific response to a 2013 bid requested a waiver because of
bargaining agreements in the Teamsters and local operating unions. They
cannot layoff existing employees to fulfill a local hiring requirement.
Large projects involving different processes and longer time frames are easier
to comply with than special projects focused on a single specific task. As an
example, Sewer spot lining is a smaller project, with a smaller crew and a
very specialized process, compared to replacing an entire street including
water mains (Davis Street for example).
One contractor expressed their successful experience with the LEP program
on a fairly large project, using three participants. They stated that no follow
up projects of a similar nature are being done presently, but that they would
consider hiring back the personnel from Evanston if a similar project was bid
in neighboring communities in the future.
Once word spreads that the City will be selecting the lowest compliant bid
rather than the low bid, compliance will increase, but the cost may not be
clear.
Contractors also discussed with staff the following suggestions for modifying the
program:
Develop a prequalified list of LEP participants
o The City is looking at training options to improve qualifications given that
we know what our projects will be from year to year, and can develop
OSHA, SCBA training and other baseline skills that go beyond unskilled
labor training.
o The City would still not “warranty” skill sets or become involved in final
hiring decisions of contractors.
Emphasize LEP even more at pre-bid meetings. The program information is
provided in bid documents, however staff will review for additional emphasis.
Make the penalty a % of labor costs, not of total costs.
Develop a “waiver discount” – Rather than assume vendors will add 3% into
their bid pricing to account for the additional cost of either complying or being
fined for non-compliance, offer them the chance to discount their response
and deposit the discount amount into a job training or similar account to
Evanston employment/training programs. This might involve a separate line
item in the bid response titled “LEP Compliance Cost”
Develop a definition in the bid specs or other documentation that separates
highly skilled labor from general labor costs. Provide different requirements
for these levels since it will be more difficult to hire a highly skilled position if
that skill is specialized or even proprietary to the process involved.
Pre-qualify residents for future projects through training.
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Train City of Evanston staff to train residents on some of the project duties
and tasks or on baseline training such as OSHA or confined space training ,
trenching and shoring, etc..
Staff posed the following questions to the contractors.
1) Have you previously increased your bid price to account for the LEP hiring
process?
Answer: No, or only slight increases
2) If the 3% penalty was included would you increase your bid price?
Answer: After a brief discussion the consensus was each vendor would
evaluate the potential cost of the penalty vs. their projected costs of
compliance, chose the lower and submit their bid with the amount included.
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PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, June 9, 2014
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN RAINEY,
CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF MAY 27, 2014
III. ITEMS FOR CONSIDERATION
(P1) Approval of Sidewalk Café for Café Mozart, 600 Davis Street
Staff recommends approval of a first-time application for a sidewalk café (SWC)
permit for Café Mozart, a Type #2 Restaurant located at 600 Davis Street.
For Action
(P2) Resolution 40-R-14, Amendment to the Professional Services Agreement for
the Evanston Main Street Transit-Oriented Development Study and Plan
City staff recommends City Council adoption of Resolution 40-R-14, the second
amendment to the professional services agreement with Parsons Brinkerhoff (30 N
LaSalle Street, Suite 4200, Chicago, IL) to extend the contract completion date from
March 31, 2014 to June 30, 2014. There will be no additional cost incurred by the
City for the extension.
For Action
(P3) Adoption of Main Street Transit-Oriented Development Study
The Plan Commission and City staff recommend adoption of the Main Street Station
Transit Oriented Development (TOD) Study. The City partnered with Regional
Transportation Authority (RTA) to conduct a planning and visioning study focusing on
the Main Street Metra and CTA station area enhancements to increase the
connectivity between stations, the Main Street Business District and surrounding
neighborhoods.
For Action
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Planning & Development Committee Meeting Agenda Page 2 of 2
June 9, 2014
(P4) Ordinance 72-O-14, Parking Variance for 802 Florence
City staff and SPAARC Committee recommend adoption of Ordinance 72-O-14
granting major zoning relief necessary in order to subdivide a lot with three legal-
nonconforming dwelling units into two lots of record. The Zoning Board of Appeals
recommends denial of the zoning relief because the proposal is intended to extract
additional income from the property, does not provide a public benefit, and is not the
minimum change necessary.
For Introduction
(P5) Ordinance 79-O-14, Granting Major Zoning Relief 910 Hinman Avenue
City staff and the Zoning Board of Appeals (ZBA) recommend denial of Ordinance
79-O-14 granting major zoning relief for 62.2% building lot coverage where 45%
maximum is allowed, 78% impervious surface coverage where 60% maximum is
allowed, and four open parking spaces that are not within 30’ of the rear property line
for a 4-story, 7-unit multifamily residence at 910 Hinman Avenue. The ZBA found
the proposed zoning relief did meet the Standards for Variation in its findings for a
positive recommendation, but failed to achieve four concurrent votes in favor of the
proposal and therefore recommends denial of the zoning relief.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Planning & Development Committee Meeting
Minutes of May 27 , 2014 – 7:15 p.m.
Council Chambers - Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Fiske, D. Holmes, A. Rainey, M. Tendam, M. Wynne
MEMBERS ABSENT: J. Grover, D. Wilson
STAFF PRESENT: M. Masoncup, M. Muenzer, B. Newman, E. Storlie, E. Thomas
PRESIDING OFFICIAL: Ald. Rainey
I. DECLARATION OF QUORUM
A quorum being present, Chair Rainey called the meeting to order at 7:26 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF MAY 12, 2014
Ald. Holmes moved approval of the minutes of the May 12, 2014 P&D meeting,
seconded by Ald. Tendam.
The Committee voted unanimously 5-0 to approve the May 12, 2014 minutes.
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 70-O-14, Granting a Special Use for a Type 2 Restaurant,
YoFresh Yogurt Cafe, at 635 Chicago Avenue #7
The Zoning Board of Appeals and City staff recommend the adoption of Ordinance
70-O-14 granting a special use permit for a Type 2 Restaurant, YoFresh Yogurt
Cafe, at 635 Chicago Avenue #7. The requested special use permit will allow a
specialty Type 2 Restaurant to occupy a vacant commercial space in an existing
strip mall.
For Introduction
Ald. Wynne moved to recommend introduction of Ordinance 70-O-14, seconded
by Ald. Tendam.
Larry Murphy, YoFresh owner, said he plans to make the Yogurt restaurant at South
Point Plaza a friendly, inviting meeting space, providing a healthy alternative to other
desserts. They will serve fresh fruit among the toppings offered. Customers will fill
their cups, apply toppings, weigh and pay.
Ald. Wynne moved to suspend the rules, seconded by Ald. Holmes.
The Committee voted unanimously 5-0 to recommend introduction of
Ordinance 70-O-14 and to suspend the rules to enable vote for approval.
DRAFT –
NOT APPROVED
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Planning & Development Committee Meeting
Minutes of May 27, 2014
Page 2 of 2
(P2) Ordinance 72-O-14, Amending the Special Use for a Convenience Store at
555 Howard Street in the B3 District
Staff recommends approval of proposed Ordinance 72-O-14. The proposed
Ordinance amends an existing special use for the convenience store located at 555
Howard Street to allow it to remain open until 10:00 p.m. instead of 8:00 p.m.
Suspension of the Rules is requested to permit Introduction and Action by City
Council on May 27, 2014.
For Introduction and Action
Chair Rainey moved to recommend introduction of Ordinance 72-O-14, and to
suspend the rules, seconded by Ald. Wynne.
Chair Rainey noted that this is the infamous gas station that had hundreds of
violations, had been shut down, ordered certain hours and has made a complete
turn-around and has had no police calls. The owner is very active in the Howard
Street Business Association. She said being open 2 more hours will be helpful to the
business.
The Committee voted unanimously 5-0 to recommend introduction of
Ordinance 72-O-14 and to suspend the rules.
(P3) Approval of Sidewalk Café for The Lucky Platter, 514 Main Street
Staff recommends approval of a first-time application for a sidewalk café (SWC)
permit for The Lucky Platter, a Type #1 Restaurant located at 514 Main St.
For Action
Ald. Wynne moved to recommend approval of the sidewalk café, seconded by
Ald. Holmes.
Derek Gaspar, Lucky Platter owner, was present to answer questions.
The Committee voted unanimously 5-0 to recommend approval of the sidewalk
café.
IV. ITEMS FOR DISCUSSION
There were no items for discussion.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
Ald. Wynne moved to adjourn, seconded by Ald. Holmes.
The Committee voted unanimously 5-0 to adjourn.
The meeting was adjourned at 7:31 p.m.
Respectfully submitted,
Bobbie Newman
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For Planning & Development meeting of June 9, 2014 Item P1
Business of the City by Motion – Sidewalk Café, Café Mozart
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Evonda Thomas-Smith, Health Department Director
Subject: Sidewalk Café for Café Mozart
Date: May 29, 2014
Recommended Action:
Consideration to approve a first-time application for a sidewalk café (SWC) permit for
Café Mozart, a Type #2 Restaurant located at 600 Davis Street.
Funding Source:
Not applicable.
Summary:
At the May 28, 2014 Site Plan and Appearance Review Committee (SPAARC) meeting,
with Café Mozart representative Amina Rehama in attendance, the committee reviewed
the findings of the Health Department, Engineering Division and Legal Department. The
Committee approved the request for a SWC permit.
Legislative History:
Considered at the May 28, 2014 SPAARC meeting; committee voted to recommend
approval of the application as submitted.
Alternatives:
Not applicable.
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Attachments:
SWC Application Café Mozart
SWC Site Plan Café Mozart
SWC SPAARC Recommendation Café Mozart
Memorandum
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For City Council meeting of June 9, 2014 Item P2
Resolution 40-R-14, Amendment to the Professional Services Agreement for the
Main Street TOD
For Action
To: Honorable Mayor and Members of the City Council
Members of the Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Lorrie Pearson, Planning and Zoning Administrator
Damir Latinovic, Neighborhood and Land Use Planner
Subject: Resolution 40-R-14, Amendment to the Professional Services Agreement
for the Evanston Main Street Transit-Oriented Development Study and
Plan
Date: May 27, 2014
Recommended Action:
City staff recommends City Council adoption of Resolution 40-R-14, the second
amendment to the professional services agreement with Parsons Brinkerhoff (30 N
LaSalle Street, Suite 4200, Chicago, IL 60602) to extend the contract completion date
from March 31, 2014 to June 30, 2014. There will be no additional cost incurred by the
City for the extension.
Funding Source:
RTA Community Planning Program Grant - $100,000
Economic Development Fund (5300.62136) - $25,000
Summary:
The City is conducting a Transit-Oriented Development Study focusing on the area
around the CTA (Purple Line) and Metra Main Street Stations. It is one of only three
station areas in the RTA system where Metra and CTA have co-located stations and
where riders can transfer between train lines. The intent of the Study is to identify
enhancement opportunities for multi-modal mobility between the stations, the Main
Street Business District and the surrounding residential neighborhoods. The Study will
develop station improvement options and costs for improvements, recommend
streetscape and park improvements, provide an updated market analysis for the area,
as well as examine a potential to create a multi-modal pedestrian and bike path along
the railroad embankment. The Study has included extensive public outreach including
three public meetings and a project website (www.evanstonmainstreettod.org) to gather
public input and provide status updates as well as numerous meetings with various
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stakeholders such as local merchants and representative from RTA, Metra, UPRR and
CTA staff.
The final report was completed and was presented to the Plan Commission on April 9,
2014. The Plan Commission recommended approval of the study at its May 14, 2014
meeting. The study will be presented to the City Council on June 9, 2014.
The professional services agreement with Parsons Brinckerhoff needs to be extended
until the project is approved by the City Council. The extension will enable the City to
reimburse the consultant for the attendance and contributions at the Plan Commission
meetings on April 9, 2014, May 14, 2014 and City Council meetings in June. Staff
anticipates the study will be approved by June 30, 2014. As such, the Second
Amendment to the professional service agreement with Parsons Brinckerhoff includes
June 30, 2014 as the new contract termination date. There are no changes to the
contract amount or other terms of the contract. Staff anticipates the project will be
completed under budget ($125,000.)
The First Amendment to the professional services agreement was approved on
December 12, 2013 to extend the original project completion date from October 1, 2013
to March 31, 2014 due to staff turnover.
Legislative History:
First Amendment to the Professional Service Agreement for contract extension until
March 31, 2014 approved by the City Council on December 12, 2013.
RFP 12-179 approved by City Council on January 28, 2013.
Alternatives:
N/A.
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Attachments:
Resolution 40-R-14
Second Amendment to the Professional Services Agreement
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40-R-14
A RESOLUTION
Authorizing the City Manager to Execute an Amendment to the
Professional Services Agreement for performance of the Evanston
Main Street Transit Oriented Development Study and Plan
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City Manager is hereby authorized and directed to
execute a Second Amendment to the Professional Services Agreement (“Amendment”)
by and between the City and Parsons Brinckerhoff for the performance of the Evanston
Main Street Transit Oriented Development Study and Plan , attached hereto as Exhibit
“1” and incorporated herein by reference is the Amendment.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Amendment as he may determine to be in the
best interests of the City.
SECTION 3: This Resolution 40-R-14 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2014
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40-R-14
~2~
EXHIBIT 1
SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
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1
SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS SECOND AMENDMENT to the PROFESSIONAL SERVICES
AGREEMENT (this "Second Amendment") is made as of the ______ day of _________, 2014,
by and between PARSONS BRINKERHOFF (hereinafter referred to as "Consultant") and
THE CITY OF EVANSTON, an Illinois municipal corporation (hereinafter referred to as
"City"). The Consultant and City shall be referred to collectively as the “Parties”.
WITNESSETH
WHEREAS, the City and Consultant entered into that certain Professional Services
Agreement dated February 25, 2013 (the "Agreement") (the terms and conditions of which are
incorporated herein as Exhibit “A”) for Consultant to perform certain services for a project
entitled Evanston Main Street Transit Oriented Development Study and Plan (the “Project”) after
Consulant was awarded the contract pursuant to RFP 12-179; and
WHEREAS, Consultant agreed to complete the services that are outlined in the
Agreement on or before October 1, 2013, however was not able to complete performance under
terms of the Agreement; and
WHEREAS, the Parties executed a First Amendment to the Agreement on December 12,
2013, to extend the performance date of the Agreement to March 31, 2014; and
WHEREAS, Consultant and City desire to modify certain terms of the Agreement with
respect to the Completion Date, subject to the terms, covenants and conditions of this First
Amendment.
NOW THEREFORE, in consideration of the mutual observance of the covenants,
conditions and promises set forth below and in consideration of the sale of the Real Estate, of
TEN DOLLARS ($10.00) and for additional consideration, the receipt and sufficiency of which
are hereby mutually acknowledged, the parties agree as follows:
A. AGREEMENT IN FULL FORCE AND EFFECT; DEFINITIONS
The Parties acknowledge and agree that this Second Amendment shall supercede, control
and be deemed to modify the terms of the Agreement and the First Amendment. In the event of
any conflict between the terms and conditions of this Second Amendment and the terms of the
Agreement or First Amendment, the Parties unconditionally agree that the terms and conditions
of this Second Amendment shall supercede, prevail and dictate. Any term or condition of the
Agreement not addressed within this Second Amendment shall remain in full force and effect.
The above-referenced recitals are incorporated herein.
B. COMPLETION DATE
Paragraph II language entitled “Completion Date” shall be redacted in full and replaced
by the following language:
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Consultant shall complete the Services by June 30, 2014. This Agreement does not
provide for a renewal of the Completion Date.
III. COUNTERPARTS
This Second Amendment may be executed in several counterparts, each of which shall be
deemed an original, and all of which shall constitute but one and the same instrument. For
purposes of this Second Amendment, facsimile and scanned signatures shall be considered the
same as original signatures and shall be treated as valid and binding upon the parties hereto,
provided, however, the parties shall exchange original signature pages as reasonably promptly
following execution hereof.
IN WITNESS WHEREOF, the Parties have caused this Second Amendment to be fully
executed the last date written below.
PARSONS BRINCKERHOFF CITY OF EVANSTON,
an Illinois municipal corporation
By: By:________________________________
Print Name:________________________ Print Name: Wally Bobkiewicz
Its: Its: City Manager
Dated: _____________, 2014 Dated: _______________, 2014
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EXHIBIT A
PROFESSIONAL SERVICES AGREEMENT
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For City Council meeting of June 9, 2014 Item P3
Resolution 44-R-14 Adopting the Main Street Station Transit Oriented Development
(TOD) Study
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development Department
Lorrie Pearson, Planning and Zoning Administrator
Damir Latinovic, Neighborhood and Land Use Planner
Subject: Resolution 44-R-14, Main Street Station Transit-Oriented Development Study
14PLND-0025
Date: May 28, 2014
Recommended Action
City staff and the Plan Commission recommend adoption of Resolution 44-R-14, the Main
Street Station Transit Oriented Development (TOD) Study. The City partnered with
Regional Transportation Authority (RTA) to conduct a planning and visioning study focusing
on the Main Street Metra and CTA station area enhancements to increase the connectivity
between stations, the Main Street Business District and surrounding neighborhoods. The
Study identifies short term and long term improvements to the Metra and CTA stations as
well as general improvements to the area around the stations. If adopted, the Main Street
Station TOD Study could be used to guide public and private sector improvements within
the station area.
Summary
On February 23, 2013 the City of Evanston entered into an agreement with the RTA and
hired Parsons Brinckerhoff, a nationally recognized consulting firm specializing in
development of TOD Plans to complete the Main Street Station TOD planning study. The
purpose of the study was to identify a unified vision for future transit improvements and
make the transit investment an economic development opportunity for the Main Street and
Chicago Avenue Business Corridors. Through its Community Program, the RTA provided
$100,000 for the study with the City contributing $25,000.
The following objectives were identified at the beginning of the Study:
Plan for the future redesign/improvement of the CTA Purple Line Main Street
Station.
Identify redevelopment opportunities that can capitalize on the anticipated transit
investments in the Main Street Station area.
Strengthen the Metra/CTA customer transfer opportunity.
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Enhance the multi-modal connectivity of the Main Street Station area; including
bicycle, pedestrian, and bus service to the rail stations
Identify public open space opportunities in the study area to further enhance the
desirability and livability of the neighborhood.
Study the feasibility of providing for an elevated multi-purpose bicycle and
pedestrian path between the Metra and CTA corridors.
The boundaries of the study area were set as Greenleaf Street to the north, Keeney Street
to the south, Michigan Avenue to the east and Ridge Avenue to the west to avoid overlap
with 0.5 mile walking radius from the Dempster Street and South Boulevard Stations.
The project stakeholders identified include Regional Transportation Authority (RTA),
Chicago Transit Authority (CTA), Metropolitan Rail Corporation (METRA) and Union pacific
Railroad (UPRR). Along with City staff, representatives from the agencies comprised a
Project Advisory Group and Technical Advisory Group both of which met several times
through the duration of the project, provided constant feedback and reviewed technical
reports and findings.
The project also provided opportunities for general public to get involved and provide
feedback throughout the duration of the study. The consultant created a project website
(http://www.evanstonmainstreettod.org) to provide information about the project with
periodic updates including technical reports, preliminary reports and public meeting
announcements. Three public meetings were organized, one at the beginning of the
project, one half way during the project and one towards the end of the project study.
Study Recommendations
Based on its review of the existing conditions, the consultant evaluated the Metra Station to
be in fair condition, while the CTA station was identified to be in poor to fair condition. The
consultant then developed three different concepts for station improvements. Each concept
was evaluated by the Technical Advisory Committee and the Project Advisory Group and in
accordance with CTA and Metra design standards. Additionally, all three concepts were
presented to the public.
Based on the review comments and public feedback, a preferred concept design was
selected and evaluated in further detail in the final report. Most of the recommendations
were identified to be in-line with the future federal grant process for the Red and Purple
Line Modernization Plan by the CTA.
The proposed improvements can be divided amongst CTA, Metra and the City of Evanston
or be implemented through a combined effort by all three agencies. The following are some
of the recommendations from the Study that could be completed to the CTA and Metra
stations:
Construct a new CTA/Metra walkway connection underneath the CTA embankment.
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Construct the new ADA accessible CTA station entrance building on Chicago
Avenue.
Expand the CTA platform to accommodate eight train cars.
Reconstruct retaining wall at the northeast corner of Main Street and Custer Avenue.
Construct a new stairway at the southeast corner of Main Street and Custer Avenue.
Construct new, terraced seating and new staircase at the northeast corner of Custer
Avenue and Washington Street.
While most of the large-scale projects identified are direct improvements to the CTA and
Metra stations and as such are under CTA and Metra’s jurisdiction, the Study does identify
several short term and long term projects the City can implement. The following are some
of the recommendations that could be implemented by the City of Evanston:
Short term projects:
Install new unified way-finding signage through the station area and street
intersections to direct the public and to clarify the location of station entrances,
bicycle parking, bus stops, short-term (kiss-and-ride) parking and Metra parking.
Install curb bump-outs for bus stops in front of the CTA station on Chicago Avenue
Add crosswalks to Chicago Avenue at the intersection with Washington Street with
“yield to pedestrians” signage.
Relocate the northbound bus stop at Chicago Avenue and Main Street from north of
the intersection (far side) to the south side of the intersection (near side).
Increase pedestrian signal timing from five to seven seconds at the intersection of
Chicago Avenue and Main Street.
Install 15 to 22 new bike racks near the station entrances.
Install east crosswalk at the intersection of Main Street and Custer Avenue and add
stop signs to Main Street at the intersection with Custer Avenue.
Implement TOD parking requirements within study area.
Implement zoning regulations to encourage retail uses on ground floors within the
study area.
Long term projects:
Install unified streetscape improvements (landscaping, street lighting, banners on
light poles) to create a unique identity for the area.
Construct St. Paul Park Improvements.
Construct the sidewalk along east side of Custer Avenue between Main Street and
Chicago Avenue. (This improvement would have to be coordinated with Metra’s
reconstruction of the retaining wall embankment on the east side of Custer Street).
Construct a new landscape plaza with bicycle parking on the north side of the
service drive between the CTA and Metra Stations (this improvement would have to
be coordinated with both CTA and Metra).
Implement a parking management plan in the area through public/private
partnership.
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Implementation
The goal of the Main Street Transit Oriented Development Study was to complete an
inventory of the existing conditions and engage the City, CTA, Metra, UPPR and RTA in
defining a unified vision for future improvements to the stations and the area. While most of
the large scale improvements will have to include federal funding grants administered by
the CTA, RTA or Metra, local initiatives by the City of Evanston can also play an important
role. Additionally, collaboration and project prioritization by the agencies will be needed to
implement all identified improvements.
The City of Evanston has already started working on implementing some of the
recommendations identified in the Study. The Chicago Avenue and Main Street TIF district
has been established. Staff also negotiates public benefit contributions which could fund
public improvements identified in the Study as part of any planned development.
Additionally, staff is in the process of proposing a zoning ordinance text amendment that
would encourage establishment of retail uses on the ground floors within commercial
corridors along Chicago Avenue and Main Street. In addition, future Zoning Ordinance Text
Amendments relative to bike parking requirements and reduced parking requirements for
TOD developments, are also being discussed.
Legislative History
May 14, 2014 – The Plan Commission reviewed the final report of the Main Street Station
Transit Oriented Development Study and made a positive recommendation to the City
Council to adopt the Study by a vote of 5:0. The Commission noted that the Study was well
done and moves the City and transit agencies in the right direction towards comprehensive
improvements to the station area. The Commission also noted that recommendations
regarding changes to parking requirements within the Study area, easy access for transfer
between Metra and CTA stations through the CTA embankment, changes in allowable
uses within commercial corridors and any updates to the City’s Comprehensive Plan
require additional studies.
April 9, 2012 - The Main Street Station Transit Oriented Development Study was
introduced to the Plan Commission for discussion and review. The Commission members
voted to continue the case to the next hearing to allow the Commission members adequate
time to review the final report.
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Attachments
Resolution 44-R-14
Plan Commission Draft Meeting Minutes 05.14.14
Plan Commission Meeting Minutes 04.09.14
Main Street TOD Final Report Link:
http://www.evanstonmainstreettod.org/info_center/default.aspx
Project Website Link: http://evanstonmainstreettod.org/
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5/28/2014
44-R-14
A RESOLUTION
Adopting the Main Street Station Transit Oriented Development Study
WHEREAS, the City of Evanston Main Street Metra and CTA stations are
both heavily utilized by a number of residents and visitors as a means of transportation
and unique and vital assets to Evanston’s commerce; and
WHEREAS, the City of Evanston partnered with the Regional
Transportation Authority to conduct the Main Street Station Transit Oriented
Development Study (the “Study”), which focuses on enhancements to the Main Street
Metra and CTA stations; and
WHEREAS, the City of Evanston Plan Commission, at its May 14, 2014
meeting, recommended adoption of the Study as both a long-term and short-term vision
for improving the Metra and CTA stations as well as general improvements to the area
surrounding the stations; and
WHEREAS, the Planning & Development Committee of the City Council
and City Council considered and reviewed the Study at their respective meeting on
June 9, 2014 and the recommendation of the City of Evanston Plan Commission; and
WHEREAS, the City Council has determined that adopting the Study is in
the best interests of the residents of the City of Evanston and all users of the transit
lines and recommends adoption of the Study.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
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44-R-14
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SECTION 1: The City Council hereby adopts the Main Street Station
Transit Oriented Development Study as set forth in Exhibit A.
SECTION 2: The foregoing recitals are hereby found as fact and made a
part hereof.
SECTION 3: This Resolution 44-R-14 shall be in full force and effect from
and after the date of its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2014
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EXHIBIT A
THE MAIN STREET STATION TRANSIT ORIENTED DEVELOPMENT STUDY
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44-R-14
- 4 -
PLEASE VISIT
http://www.evanstonmainstreettod.org/info_center/default.aspx
FOR A COPY OF THE MAIN STREET STATION TRANSIT ORIENTED DEVELOPMENT
STUDY
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Plan Commission Minutes 05/14/2014
MEETING MINUTES
PLAN COMMISSION
Wednesday, May 14, 2014
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Scott Peters (Chair), Jim Ford, Colby Lewis, Terri Dubin, Richard
Shure
Members Absent: Lenny Asaro, Andrew Pigozzi, Kwesi Steele, Carol Goddard,
Associate Members Present: Stuart Opdycke, David Galloway
Associate Members Absent: Seth Freeman
Staff Present: Damir Latinovic, Neighborhood and Land Use Planner
Lorrie Pearson, Planning and Zoning Administrator
Mario Treto, Assistant City Attorney
Presiding Member: Scott Peters, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
Chairman Peters called the meeting to order at 7:00 P.M and explained the general
meeting procedure, schedule, agenda items, time limits on public testimony and
opportunities for cross examination of witnesses. Chairman Peters concluded the
opening statement by saying that the Plan Commission forwards a recommendation to
the City Council which makes the final determination on any matters discussed by the
Plan Commission.
2. APPROVAL OF MEETING MINUTES: April 9, 2014
Commissioner Ford made a motion to approve the minutes as prepared.
Commissioner Lewis seconded the motion.
A voice vote was taken and the minutes were approved by voice call 5-0.
3. OLD BUSINESS
A. MAIN STREET STATION 14PLND-0021
TRANSIT ORIENTED DEVELOPMENT (TOD) PLAN AND STUDY
Mr. Damir Latinovic, Neighborhood and Land Use Planner for the City, provided an
overview of the CTA and Metra Main Street Stations Transit Oriented Development
(TOD) Plan. The objectives of the Study included: planning for the future redesign and
improvements to the CTA Purple Line Main Street Station and Purple and Red Line
modernization plan; strengthening the Metra/CTA customer transfer opportunity;
enhancing the multimodal connectivity of the Main Street area, including bicycle,
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pedestrian, and bus service to the rail stations; identifying public open space
opportunities in the study area that can further enhance the desirability and livability of
the neighborhood and studying the feasibility of providing for an elevated multi-purpose
bicycle and pedestrian path between the Metra and CTA corridors. Mr. Latinovic noted
the last objective is less detailed in the study, as it was determined to be too costly.
The study area is bound by Greenleaf Street on the North, Keeney Street to the South,
Michigan Avenue on the East, and Ridge Avenue on the West. Approximately 64% of the
study area is residential, with 5,700 residents per the 2012 Census. Public involvement
has included three public meetings; one at the beginning, one part way through to share
the findings and one at the end to summarize the Study recommendations. Stakeholders
were identified (Regional Transportation Authority, CTA, Metra, Union Pacific Railroad,
and City Staff), who also made up the Project Advisory Group and Technical Advisory
Group to review and analyze drafts and provide comments to consultants. Drafts,
updates and reports were shared on a public website created for the project.
Mr. Latinovic continued by showing the existing conditions of the study area and the
proposed changes to the stations. Recommended improvements include: a plaza on the
north side of service drive between the two stations with landscaping and bike parking;
terraced seating on the Northeast corner of Custer and Washington Streets to view the
Custer Street fair and a new sidewalk between Main Street and Washington Street, on
the east side of Custer Street which requires narrowing of Custer Street. Additional
improvements include: St. Paul Park improvements; access through the embankment of
the CTA to improve the connection between the CTA and Metra stations; new auxiliary
stairs for access to the CTA platform; moving the northbound bus stop from north of
Main Street to south of Main Street; a new staircase at the southwest corner of Main and
Custer for better commuter access; constructing a new CTA station entrance similar to
the Morgan Street West Loop station; and expanding the CTA platform to accommodate
eight cars.
Mr. Latinovic identified several potential short term projects for the City of Evanston
related to the TOD study. These include: installing new way-finding signage through the
station area and street intersections to direct the public and clarify the location of station
entrances, bicycle parking, bus stops, short-term (kiss-and-ride) parking and Metra
parking; installing curb bump-outs for bus stops in front of the CTA stations on Chicago
Avenue; adding crosswalks to Chicago Avenue at the intersection with Washington
Street with “yield to pedestrian” signage; relocating the northbound bus stop at Chicago
Avenue and Main Street from north of the intersection (far side) to the south side of the
intersection (near side); increasing pedestrian signal timing from five to seven seconds at
the intersection of Chicago Avenue and Main Street; installing a total of 15 to 22 new
bike racks near the station entrances; installing a stop sign and crosswalk at the
intersection of Main Street and Custer Avenue (where currently there is not one);
implementing TOD parking requirements within the study area; and implementing zoning
regulations to encourage retail use on ground floors within the study area. This last
recommendation is already in works and is being presented at the Zoning Committee
meeting on May 21, 2014.
Long term projects that the City could do include: installing unified streetscape
improvements (landscaping, street lighting, banners on light poles) to create a unique
identity for the area; constructing St. Paul Park improvements; constructing a new
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landscape plaza with bicycle parking on the north side of the service drive between the
CTA and Metra Stations—both of which would require coordination with CTA and Metra.
Other potential long term City projects are: constructing the sidewalk along the east side
of Custer Avenue between Main Street and Chicago Avenue, requiring coordination with
Metra’s reconstruction of the retaining wall embankment on the east side of Custer
Street; and implementing a parking management plan in the area through public/private
partnership, as there is significant parking shortages in the neighborhood.
Implementation techniques outlined in the study include federal grants and bonds. The
RTA would apply for these with local matches. Locally, some implementation options
include establishment of a special service area (SSA), tax increment financing, naming
rights, private sector contributions (such as public benefits from planned developments),
and planning and zoning changes. The planning work may include a new
Comprehensive Plan, while changes to the zoning regulations could include new TOD
area parking requirements and revising the list of permitted uses within the study area to
encourage retail establishments along Main Street and Chicago Avenue corridors.
Mr. Latinovic concluded by stating that staff recommends the Plan Commission make a
positive recommendation to the City Council regarding the Main Street Station TOD
Study.
Questions for the consultant, Tom Coleman, followed the summary. Commissioner
Shure asked about the moving of the north side bus stop of Chicago Avenue and Main
Street to the south side, wondering if it was originally moved to facilitate right hand turns
onto Main Street. Mr. Coleman responded that CTA generally prefers the far side bus
stop arrangement, which could be in part to alleviate traffic congestion. Commissioner
Shure followed up with a question about Purple Line station washrooms. Mr. Coleman
noted that CTA has been phasing out public washrooms due to the large amount of
maintenance required. At the moment, the proposed design within the Study only
includes the provision for staff restroom facilities. However, the City of Evanston could
partner with CTA to provide public restrooms, as there is sufficient space to do so.
Commissioner Ford expressed doubt about the proposed underpass under the CTA
embankment and asked for clarification since one has to go to Main Street or
Washington Street in order to access the Metra platform after de-boarding from CTA.
Furthermore, he asked if this design saves any steps or time when transferring. Mr.
Coleman responded that with the new CTA standards, a platform of this size requires
exits at both ends of the platform with fare control in the middle. The proposal with the
underpass was created to be compliant with ADA requirements as well as to allow for
more open space and transparency to Main Street. Mr. Latinovic noted that all three of
the initial design proposals were taken to the public and stakeholders (including CTA and
Metra) and that this option was preferred.
Chairman Peters brought up comments from the previous meeting about transfers
between the two lines at Davis Street. He expressed concern about the cost of the
underpass to the City not being worthwhile. Furthermore, he approves the study, public
outreach, and several of the recommended improvements. However, he thinks that the
underpass tunnel, TOD parking requirements, transfers between the two lines, a new
Comprehensive Plan, and changes in retail uses recommendations require more study.
These changes perhaps are better suited for a separate study rather than part of this
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project. Commissioner Ford followed with a question regarding the list of
recommendations requiring further study as being part of the new Comprehensive Plan
discussion or a second phase of the TOD study. Chairman Peters responded that some
could be a part of the new Comprehensive Plan, some may be part of a second phase of
the TOD study, and some could be done by staff. Mr. Latinovic clarified that the Study
was done as a vision, and as previously discussed, the Study calls for further more
detailed studies for some recommendations. Furthermore, any large-scale improvements
to the stations will require separate studies in order to apply for federal funding.
The public in attendance was invited to partake in the discussion with no comments.
Commissioner Opdycke commended features of the plan, but he also expressed
concern about the tunnel and elevators and agreed that the study should be
recommended to Council noting that several recommendations require more studies. Mr.
Coleman reiterated that of the concepts developed by CTA and reviewed by CTA’s
architect, this vision was preferred. As the Purple and Red Line modernization project
progresses, further studies will have to take place regarding the reconstruction of the
Main Street Station. Chairman Peters also noted that there is a debate about doing
reconstruction in a way to avoid ADA requirements, to which Mr. Coleman confirmed.
There being no further discussion, Chairman Peters invited a motion.
Commissioner Ford stated he is prepared to make a positive recommendation bout
would prefer if the Chairman Peters could summarize the comments previously made
into a motion format.
Chairman Peters noted that the Study was well done and moves in a good direction and
recommended that the study be forwarded to City Council with the following suggestions.
The provisions related to way-finding signage, curb bump outs, crosswalks, the relocated
bus stop, changes to pedestrian signal timing, and bike racks are warranted and
consistent with recommendations in the Study. However, further studies are required by
either staff or the consultants for the parking requirements in the study area, TOD
aspects of the study area, easy access of transfer between Metra and CTA stations,
changes in permitted retail uses, and updates to the Comprehensive Plan.
Chairman Ford made a motion to approve the Study with comments from Chairman
Peters.
Commissioner Dubin seconded the motion.
A voice vote was taken and the motion was approved by voice call 5-0.
4. NEW BUSINESS
A. NONE
5. ADJOURNMENT
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There being no further discussion, Commissioner Lewis motioned to adjourn the
meeting, and Chairman Peters seconded the motion. The meeting was adjourned at
7:30 pm.
Respectfully Submitted,
Damir Latinovic
Neighborhood and Land Use Planner
Community Development Department
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Plan Commission Minutes 04/09/2014
MEETING MINUTES
PLAN COMMISSION
Wednesday, April 9, 2014
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Scott Peters (Chair), Jim Ford, Colby Lewis, Carol Goddard, Terri
Dubin, Richard Shure
Members Absent: Lenny Asaro, Andrew Pigozzi, Kwesi Steele,
Associate Members Present: Seth Freeman, Stuart Opdycke,
Associate Members Absent: David Galloway,
Staff Present: Damir Latinovic, Neighborhood and Land Use Planner
Mario Treto, Assistant City Attorney
Presiding Member: Scott Peters, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
…
C. MAIN STREET STATION 14PLND-0021
TRANSIT ORIENTED DEVELOPMENT (TOD) PLAN AND STUDY
The TOD Plan is focusing on the CTA (Purple Line) and Metra Main Street Stations in
Evanston. The plan is intended to enhance multi-modal mobility between the Main Street
Stations, the Main Street Business District and surrounding neighborhoods. The
proposed improvements for the Main Street station and the study area will be presented.
Mr. Latinovic summarized the Main St. Station TOD Study memo. He explained the
Study was initiated in early 2013 in anticipation of the Red and Purple Line
Modernization Plan. The RTA and the City partnered, with the RTA financing 80% of the
Study, and hired a TOD consultant Parsons Brinckerhoff to prepare the Study. Mr.
Latinovic provided the study area map and summarized the initial goals of the Study. The
stakeholders (RTA, Metra, CTA, UPRR, the City of Evanston) were identified and
included in the review of all technical reports, summaries, draft findings and
recommendations. Three public meetings were organized to gather public input and
comments and the consultant also created a website where information about the project
and the meetings was provided and periodically updated.
Mr. Latinovic then proceeded to explain how during the process, it was identified that
major changes to the uses and bulk restrictions are not necessary in this area,
something that is typically summarized in a TOD Plan. Evanston’s zoning ordinance
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already allows for high density and mix of uses that are preferred around a transit stop.
The Study therefore focused more on creating a vision how the stations can be
improved to provide enhanced connection between the transit stop and surrounding
areas as well as between different modes of travel.
Mr. Latinovic showed a slide that indicated major overall improvements to the station
area. Subsequently items that could be done by the City of Evanston were specified,
such as the reduction of Custer Avenue near Washington Street for the construction of a
new sidewalk on the east side of Custer Avenue between Washington Street and Main
Street, new way-finding signage to better direct all transit users, additional stop signs on
Main Street at the intersection with Custer Ave and on Chicago Ave at the intersection
with Washington Street, additional bike parking throughout the station area, etc…
Mr. Latinovic then showed several before and after images where the changes are
proposed. The discussion followed on federal and local programs to implement the
recommended changes. Mr. Latinovic concluded by stating staff recommends Plan
Commission make a positive recommendation to the City Council regarding the Main St.
TOD Study.
Chairman Peters clarified that resolving the parking issues in the area was not in the
scope of work for the consultant and the Study. He also pointed out that the rendering
and images are not to be misinterpreted as planned improvements, those merely reflect
a vision for possible improvements.
Commissioner Freeman asked about a cost estimate. Chairman Peters stated that the
report does include some preliminary cost estimate for all improvements, approximately
$35 mil.
Commissioner Freeman asked if the City will be doing a study on Davis Street station
and Commissioner Shure also stated that other train stations in the City do not have the
capability for eight cars, so there would be a concern if only this station is upgraded but
others are not.
Tom Coleman, the project manager from Parsons Brinkerhoff, the consultant on the
project, explained the focus of the study was to create a vision for possible
improvements. The images are conceptual for a reason. Such is also the proposed
connection between the CTA and the Metra stations through the CTA embankment. Mr.
Coleman summarized other improvements to make both stations fully compliant with the
ADA Code. He stated further studies and analysis would be needed as they are required
for any of the federal grants that the CTA or Metra is awarded. One important element
that came out of this Study was a need for a connection through the CTA embankment.
Mr. Coleman explained the cost estimate for all improvements listed is approximately
$35 mil. Major improvements to the Metra station were not needed except for the two
staircases on Custer Avenue which could improve access to the west side
neighborhoods and could create more foot traffic.
Jay Ciavarella, from the Regional Transportation Authority (RTA) explained the funding
for the project came from the Community Development grant from the RTA. RTA also
funded a 1999 study of the Davis Street stations which was completed in 2001.
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Mr. Ciavarella thanked Mr. Latinovic for his efforts since he joined the City saying he has
been instrumental in bringing the project to close. Mr. Ciavarella stated RTA’s efforts do
not end when such study is completed. They have other programs that urge the
communities to implement incremental steps from such studies and he will be providing
more information on those to the staff.
Mr. Ryan Richter, from Metra, stated this rail line is leased by Metra from the Union
Pacific Railroad (UPRR) and any improvements within their corridor would have to be
approved by the UPRR.
Commissioner Ford asked if there is any information on how many people take
advantage of the cross-access between the CTA and Metra Stations at Davis Street, and
what are the advantages of providing the same access again at Main Street station.
Mr. Coleman explained the Main Street Station is a local station serving the surrounding
neighborhoods. The City does not want to create the same type of station as Davis
Street. The cost of doing the pass-through connection is in some ways not warranted,
but the additional investment needed to do it is not that significant when done as part of
the larger station improvement.
Commissioner Lewis asked what amount of analysis was undertaken to come up with
the proposed vision shown in renderings. Mr. Coleman explained that the amount of
ridership and traffic did not warrant significant reconstruction to the area to create a
multi-modal transfer station facility with bus stops underneath a large common train
platform or something similar. This is why the focus is a number of small improvements
and a pass-through connection for pedestrians only and creating a plaza on the north
side of the alley between the CTA and Metra stations.
Commissioner Lewis asked where are the limits between what the City controls, what
CTA and what Metra controls. Chairman Peters explained no matter what is done,
cooperation will have to be done between all three agencies. Mr. Coleman explained the
technical advisory committee was staffed with representatives from all agencies and
during all meetings discussions followed on cooperation and who will do what.
Mr. Latinovic explained that the intent of the memo in the packet and that of the
presentation was to provide an overview of the large scale improvements to the stations
and the vision for the stations, but also to take out and point to the specific small scale
improvements the City could have to do as some of the recommendations do fall within
the City’s rights-of-way.
Commissioner Dubin asked if there is any kind of timeline for completing the
improvements. Mr. Coleman stated the CTA is in the process of applying for federal
grant to complete the Red and Purple line modernization plan and most of the large-
scale improvements to the station would be done then, but there are other small scale
improvements that each agency will be implementing from time to time.
Commissioner Goddard asked if there was any thought put into providing more
commuter parking for CTA and Metra. Mr. Coleman explained there is not much
opportunity to provide additional parking because all properties have been developed.
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Commissioner Lewis asked if there is a critical project within the whole scheme that most
of the improvements will wait on or will they and can they be implemented incrementally.
Mr. Coleman stated that it depends on the type of the improvement. You do not want to
make certain improvements that could get in the way of making other improvements.
Commissioner Ford asked if anybody knows why the park was called St. Paul Park.
Mr. Coleman stated he does not have the exact information.
Upon a question, Mr. Coleman stated part of the scope of work was also to evaluate the
feasibility of constructing a bike trail between the CTA and Metra rights-of-way, but it was
determined that such endeavor would be very expensive, but it could be done.
Chairman Peters thanked Mr. Coleman for extensive amount of information in the report.
He said the report may have to be modified to be adopted as a neighborhood plan that
could ultimately be part of a Comprehensive Plan.
Commissioner Ford asked what the next steps are. Chairman Peters said he would
anticipate the members of the Commission to review the information and provide
comments to staff if there are any, and then at the next meeting the Commission and
staff can discuss the Plan and possible changes again.
Commissioner Ford asked if this then is the First Reading of the Study and would the
Commission then look to approve it at the next meeting to which Chairman Peters
confirmed.
Commissioner Goddard made a motion to continue the discussion of Main St. Station
TOD Study.
Commissioner Ford seconded the motion.
A voice vote was taken and the motion was approved by voice call 6-0.
Commissioner Shure provided a summary from the ADA meeting that he attended. He
pointed out that for Planned Developments the Commission should be aware of the fact
that 20% of the units need to be accessible.
2. ADJOURNMENT
There being no further discussion, Commissioner Shure motioned to adjourn the
meeting, and Commissioner Goddard seconded the motion. The meeting was
adjourned at 8:45 pm.
Respectfully Submitted,
Damir Latinovic
Neighborhood and Land Use Planner
Community Development Department
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For City Council meeting of June 9, 2014 Item P5
Ordinance 79-O-14, Zoning Relief for Building Lot Coverage, Impervious
Surface Coverage, and Open Parking at 910 Hinman Avenue
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Lorrie Pearson, Planning and Zoning Administrator
Melissa Klotz, Zoning Planner
Subject: Ordinance 79-O-14, Granting Major Zoning Relief for Building Lot Coverage,
Impervious Surface Coverage, and Open Parking Not Within 30’ of the Rear
Property Line at 910 Hinman Avenue
Date: May 29, 2014
Recommended Action
City staff and the Zoning Board of Appeals (ZBA) recommend denial of Ordinance 79-O-
14 granting major zoning relief for 62.2% building lot coverage where 45% maximum is
allowed, 78% impervious surface coverage where 60% maximum is allowed, and four
open parking spaces that are not within 30’ of the rear property line f or a 4-story, 7-unit
multifamily residence at 910 Hinman Avenue. The ZBA found the proposed zoning relief
did meet the Standards for Variation in its findings for a positive recommendation, but
failed to achieve four concurrent votes in favor of the proposal and therefore recommends
denial of the zoning relief.
City staff recommends modification to the site plan by shifting the open parking spaces 2’
towards the north, thereby creating room for an 8’ driveway near the south property line
that is adjacent to the shared easement and would not further burden the easement that
is currently utilized by two other mixed-use properties. Such modification requires the
applicant to submit a new proposal to the ZBA that includes major zoning relief for a 1’
north interior side yard setback for open parking where 3’ is required.
Summary
The applicant proposes to construct a 4-story multifamily residential building with seven
dwelling units. The property is currently vacant, but features an access easement in the
southwest corner of the parcel for two adjacent properties to the south. The property
owner of 910 Hinman Avenue allowed construction workers to park on the site throughout
AMLI’s construction. The applicant has worked with City staff and redesigned the
Memorandum
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proposed building six times over the last three and a half years to minimize the requested
zoning relief.
The applicant requests 62.2% building lot coverage where a maximum of 45% is allowed.
In order to meet the 45% maximum, the footprint of the building, as well as all required
open parking spaces (which count towards building lot coverage), cannot exceed 3,983
square feet. The requested building lot coverage exceeds the maximum allowed by
approximately 1,500 square feet. If open parking did not count towards the building lot
coverage calculation, the building footprint alone would comply with the required 45%
maximum. It is not feasible to put all of the parking within the structure because of the
narrow lot width. Street parking in this neighborhood is highly utilized since there are
many older multi-family buildings that feature little or no on-site parking of their own.
Since parking in this area is at a premium, it is not advisable to reduce the parking
requirement in order to lower the building lot coverage. The applicant does intend to
utilize two off-site parking spaces that are located at 900 Chicago Avenue. This meets
the Zoning Ordinance requirement for parking since 900 Chicago Avenue is located within
1,000 feet of 910 Hinman, is owned by the same property owner, and has a surplus of
parking per the Zoning Ordinance.
Since building lot coverage is counted as a part of impervious surface coverage, an
impervious surface variance is necessary as well. The applicant requests 78%
impervious surface coverage where a maximum 60% is allowed. The applicant is
currently in the process of hiring a civil engineer to design on-site storm water detention
for the entire property, which will be required in the building permit process.
The site plan depicts eight open parking spaces. The applicant designed the open
parking in the most compliant manner possible. An access easement for two neighboring
properties to the south is located at the southwest end of the property. Given the access
easement and parking setbacks, the maximum number of compliant open parking spaces
the site can fit is four. The site plan depicts the four compliant spaces, as well as four
adjacent spaces that are partially within 30’ of the rear property line. Since the adjacent
parking spaces are not entirely within 30’ of the rear property line, a parking variance is
required. Four of the open parking spaces, as well as the three enclosed parking spaces,
will use a driveway located on the easement. All parking will use alley access and is not
visible from Hinman Avenue.
City staff originally recommended approval of the requested zoning relief. However, due
to the concerns of adjacent property owners over the use of the easement as a private
driveway, staff now recommends the applicant revise the site plan by shifting the open
parking spaces 2’ towards the north, thereby creating room for an 8’ wide driveway near
the south property line that is adjacent to the shared easement instead of on it. Such
modification would allow the use of the easement to remain as is and would not further
burden the easement that is currently utilized by 28 apartments and seven businesses for
deliveries, moving trucks, repair trucks, and access to the buildings for exterior
maintenance. Such modification requires the applicant to submit a new proposal to the
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Zoning Board of Appeals that includes major zoning relief for a 1’ north interior side yard
setback for open parking where 3’ is required. A modified proposal with a new variance
must be re-noticed to all property owners within 500’ because the added variance could
change the potential impact on other properties.
Legislative History
May 20, 2014: The Zoning Board of appeals motioned for approval 3-2, thus
making a recommendation for denial due to a lack of four
concurrent votes in favor of the proposed zoning relief.
Attachments
Proposed Ordinance 79-O-14
May 20, 2014 Draft ZBA Meeting Minutes
ZBA Findings
Exhibits Submitted at May 20, 2014 ZBA Hearing
Staff memo to the ZBA
ZBA Application Packet
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5/27/2014
79-O-14
AN ORDINANCE
Granting Major Variations Related to 910 Hinman Avenue in the R5
General Residential Zoning District
WHEREAS, Mark Michonski (the “Applicant”), architect of the property
commonly known as 910 Hinman Avenue (the “Subject Property”), located within the R5
General Residential zoning district and legally described in Exhibit A, attached hereto
and incorporated herein by reference, submitted an application seeking approval of
Major Variations to zoning requirements imposed by Subsections 6-8-7-6, 6-8-7-9-A,
and 6-4-6-3-B-18 of Title 6 of the Evanston City Code of 1979, as amended (the
“Zoning Ordinance”); and
WHEREAS, the Applicant requests the following Major Variations:
(A) The Applicant requests 62.2% building lot coverage where a maximum 45% is
allowed;
(B) The Applicant requests a 78% impervious surface coverage where a maximum
60% is allowed;
(C) The Applicant requests open parking for four parking spaces that are not within
30 feet of the rear property line where open parking must be within thirty (30) feet
of the rear property line; and
WHEREAS, on May 20, 2014, the Zoning Board of Appeals (“ZBA”),
pursuant to proper notice, held a public hearing in case no. 14ZMJV-0046 to consider
the application, received testimony, and made written records and findings that the
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application did not meet the standards for Major Variations set forth in Subsection 6-3-8-
12-(E) of the Zoning Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of June 9, 2014, the Planning and
Development (“P&D”) Committee of the City Council considered and accepted the
ZBA’s recommendation, and recommended City Council approve the Major Variations,
as requested; and
WHEREAS, at its meetings of June 9, 2014 and June 23, 2014, the City
Council considered and adopted the recommendation of the P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council hereby adopts the P&D Committee’s
records, findings, and recommendations, and hereby approves, pursuant to Subsection
6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property
applied for in case no. 14ZMJV-0046 and described hereinabove.
SECTION 3: The Major Variations approved hereby are as follows:
(A) Approval to allow 62.2% building lot coverage. Subsection 6-8-7-6 requires a
maximum 45% building lot coverage.
(B) Approval to allow 78% impervious surface coverage. Subsection 6-8-7-9-A
requires a maximum 60% impervious surface coverage.
(C) Approval to allow open parking for four parking spaces that are not within thirty
(30) feet of the rear property line. Subsection 6-4-6-3-B-18 requires open
parking to be within thirty (30) feet of the rear property line.
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SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Major Variations granted
hereby, violation of any of which shall constitute grounds for penalties or revocation
thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
(A) Compliance with Requirements: The Applicant shall develop and use the
Subject Property in substantial compliance with all applicable legislation, with the
testimony and representations of the Applicant to the ZBA, the P&D Committee,
and the City Council, and the approved plans and documents on file in this case.
(B) Stormwater Retention Plans: The Applicant shall, at its own cost, provide the
City of Evanston with stormwater retention plans as part of its building permit
process.
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 6: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same.
SECTION 7: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 8: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 9: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
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without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 10: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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EXHIBIT A
Legal Description
Lot 1 in Block 10 in Pitner and Son’s Second Addition to South Evanston a Subdivision
of the North ½ of the North ½ of the Southeast ¼ and the South ½ of the South ½ of the
Southwest ¼ of the Northeast ¼ of Section 24, Township 41 North, Range 13, East of
the third principal meridian, in Cook County, Illinois.
PIN: 10-24-405-012-0000
Commonly Known As: 802 Florence Avenue & 1600 Washington Street, Evanston,
Illinois
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Zoning Board of Appeals
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, May 20, 2014
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Matt Rodgers, Beth McLennan, Violetta Cullen, Andrew Gallimore
Members Absent: Scott Gingold, Mary Beth Berns, Clara Wineberg
Staff Present: Melissa Klotz, Lorrie Pearson, Mario Treto
Chair: Matt Rodgers
Declaration of Quorum
With a quorum present, Chair Rodgers called the meeting to order at 7:08pm.
Approval of Minutes
The minutes from the May 6, 2014 Zoning Board of Appeals meeting were motioned for
approval by Ms. Cullen and seconded by Ms. McLennan with two corrections. The motion was
approved 4-0.
Old Business
1910 Wesley Avenue ZBA 14ZMJV-0031
Gary Joyce, property owner, applies for major zoning relief to construct a one-car attached
garage and driveway. The applicant requests a 12’ front yard setback where a minimum 27’ is
required (Zoning Code Section 6-8-7-7-A-1) and an impervious surface ratio of 71% where a
maximum 60% is allowed (Zoning Code Section 6-8-7-9-A). The Zoning Board of Appeals is
the determining body for this case.
Mr. Joyce summarized the case and noted he obtained written approval of the requested
variances from 11 surrounding property owners.
Latasha Kennedy stated the space is too small to add a garage, and the proposed driveway is
too close to the intersection. There is no need for the driveway off of the street since the
property has alley access.
Gordon Kennedy said there are already too many vehicles in the area, and it will be hazardous
to add a driveway when people already park too close to driveways on the street.
Jeff Masters stated he supports the project. There are 3 driveways off of the street on that
immediate block. Mr. Masters submitted 4 images of the area. He noted there is a parking
issue on the street, but since the proposal will remove one street space and add one off-street
parking space it is a wash. He believes the proposal will improve the neighborhood.
Alderman Holmes noted the property is well cared for, but the lot is just too small for the
proposed garage. She also noted it is interesting that the applicant spoke with many of the
surrounding property owners, but not the property owner next door that is most affected by the
request.
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Zoning Board of Appeals
Chair Rodgers asked if the Kennedy’s property is directly south of the applicant’s property, and
if it contains a large parking lot next to the proposed garage area. The Kennedy’s responded
yes.
Latasha Kennedy said street parking is very busy during the evening. She does want the
property beautified, its just that the property is too small to add more building to, and the garage
and driveway are too close to the property line adjoining her property. She also noted the
driveway will remove 2-3 on-street parking spaces, not one.
Nathan Haliburton asked why the City has 27’ setbacks for front yards, and Chair Rodgers
explained that it is to preserve greenspace. For variance requests, each property is looked at
on an individual basis, so the approval for one property to exceed into the front yard setback
does not mean all properties in Evanston will be allowed to do so. There must be a unique
hardship and all Standards must be met.
Ms. Wineberg arrived at the meeting at 7:35pm.
Mr. Joyce said he has known the Kennedy’s for many years and they are friends. He also noted
he has never had to park more than 4 spaces away from his property when parking on the
street.
Ms. McLennan asked if there is enough room to add a garage onto the rear of the house
instead, and Mr. Joyce replied no, there is only about 13’ of rear yard.
The ZBA entered into deliberations:
Ms. Cullen noted she is concerned about traffic from the alley and the close proximity of the
proposed driveway.
Ms. McLennan noted the lot is very small. It is usually not a good idea to have so much building
on such a small lot, but a garage may alleviate some of the overcrowded street parking.
Mr. Gallimore stated he is in favor of the variances. A one-car garage is a minimal request and
the structure does not impact the neighboring property.
Chair Rodgers stated the lot is extremely small so there is no compliant option. If parking on the
street is such an issue, this may help. Also, the proposal will improve the housing stock in the
neighborhood. The Comprehensive Plan notes off-street parking should be created and used
where ever possible.
Ms. McLennan clarified the curb cut will remove at least one parking space on the street.
Ms. Wineberg noted she would abstain from the vote since she entered the meeting late and
missed much of the testimony.
The Standards were then addressed:
1. Yes
Ms. Cullen – no, it is too close to the neighboring driveway
2. Yes
Ms. Cullen – no, the property is too small
3. Yes
Ms. Cullen – no, the required 27’ setback is intended to keep open space
Ms. McLennan – no, the proposal improves the marketability of the house, but not the
housing stock. It may be more beneficial to have more yard instead of a garage
4. Yes
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Zoning Board of Appeals
Ms. Cullen & Ms. McLennan - no
5. Yes
6. Yes
7. Yes
Ms. Cullen – no, deviation from the regulation is not necessary at all
Chair Rodgers noted 4 concurrent votes are needed for a final determination, so the case will
continue to the next ZBA hearing. Members who are currently absent will review the video and
testimony and then cast their vote. Testimony is closed.
Ms. McLennan motioned to approve the variances with the following conditions:
1. Pervious materials be used as presented by the applicant.
2. Water conservation measures, such as rain barrels, be used.
3. The project must be within substantial compliance of the documents and testimony on
record.
The motion was seconded by Mr. Gallimore. The vote concluded at 2-2, so the case was
continued to the June 3, 2014 ZBA hearing to obtain 4 concurrent votes for a final
determination.
802 Florence Avenue ZBA 14ZMJV-0040
Karen Pratt, property owner, applies for major zoning relief to subdivide one lot of record into
two lots of record. The applicant requests to subdivide a lot with three legal-nonconforming
dwelling units into two lots of record. The subdivision requires the following zoning relief for Lot
1, 802 Florence Avenue, and Lot 2, 1600 Washington Street:
1. Lot 1: The applicant proposes a lot size of 4,000 square feet where the minimum lot size
for single family residences is 5,000 square feet (Zoning Code Section 6-8-4-4).
2. Lot 2: The applicant proposes a lot size of 4,900 square feet where the minimum lot size
for two-family residences is 7,000 square feet (Zoning Code Section 6-8-4-4).
3. Lot 2: The applicant proposes a 19.3’ rear yard setback for the existing single family
residence where 30’ is required (Zoning Code Section 6-8-4-7-A-4).
4. Lot 2: The applicant proposes a 15’ rear yard setback for the existing two-family
residence where 30’ is required (Zoning Code Section 6-8-4-7-A-4).
5. Lot1: The applicant proposes a 3.5’ north interior side yard setback for the existing two-
car detached garage where 5’ is required (Zoning Code Section 6-8-4-7-C-3).
6. Lot 2: The applicant proposes zero parking spaces where three on-site parking spaces
are required for two-family dwelling units (Zoning Code Section 6-16-3-5).
The Zoning Board of Appeals makes a recommendation to City Council, the determining body
for this case.
Ms. Klotz read the case into the record.
Karen Pratt explained the proposal:
• Now retired; want to stay on property but can’t physically or financially with the property
as is
• No change to any structures proposed
• Want to sell the 2-flat
• Built 120-130 years ago as a single family home with a coach house
• Was converted into a single family home and a two-flat at some point (by a prior owner)
• No City record indicating when conversion occurred
Chair Rodgers noted 6 variance requests is a lot
Ms. Cullen noted this property seems like many properties in the area, except that the two
homes are still on one property where most others were subdivided some time ago.
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Zoning Board of Appeals
Joyce Brockwell explained she lives in a condo that backs up to the property in question. Since
there will be no change to the structures on the property, there will be no negative effect by
approving the variances. Mr. Gallimore agreed.
Ms. Wineberg noted the variances would change the zoning intent.
Ms. McLennan asked if there is on-site parking currently available for the 2-flat, and Ms. Pratt
responded no.
Ms. Brockwell added that there is no problem parking on the street in this area.
Ms. McLennan noted the property would go from its current legally-nonconforming state to two
properties that are legally nonconforming.
Ms. Pratt added that the 2-flat could be improved by someone who has the means if it can be
sold, which would be nice for the neighborhood.
Janice Wojcipchowski noted there is a lot of open space on lots surrounding this property so
she has no problem with creating the two small lots instead of one large lot.
The ZBA entered into deliberations:
Ms. McLennan said there is currently too much on one lot. Changing the lot to two separate lots
won’t make anything worse. There are 6 variances requested, but everything will appear the
same to the eye.
Chair Rodgers noted the lot sizes would be changing – two substandard lots would be created.
Ms. McLennan felt keeping one large lot with a single family home and a 2-flat will not help that
neighborhood. All of the problems on the lot will still be there if it is not subdivided – like the
lack of parking.
Ms. Wineberg noted she does not want to approve anything that would make a situation worse
in the long run.
Mr. Gallimore felt the ZBA should not deny the request now because we don’t want anyone to
request other variances in the future. It is not compounding the situation by allowing the
subdivision.
Chair Rodgers disagreed, noting the issue would be compounded by creating two substandard
lot sizes and legally-nonconforming setbacks that do not currently exist.
Ms. McLennan noted the neighborhood features many substandard lot sizes, so that isn’t a big
concern.
Chair Rodgers felt if the subdivision occurs, someone will apply for a variance to add parking to
the property with the 2-flat.
The Standards were then addressed:
1. Yes
No – Ms. Wineberg
2. Yes
No – Chair Rodgers, Ms. Wineberg – because it is creating two substandard lots
3. Yes
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Page 5 of 7
Zoning Board of Appeals
4. Yes
5. Yes – Mr. Gallimore and Ms. Cullen felt the public benefit is that the separated
properties could be starter homes instead of investment properties.
No – Chair Rodgers, Ms. McLennan, Ms. Wineberg
6. Yes
7. Yes
No – Chair Rodgers, Ms. Wineberg, Ms. McLennan – the least deviation from the zoning
regulations would be to condo the 2-flat so that a subdivision in not necessary to sell the
2-flat.
Mr. Gallimore motioned to recommend approval of the variances. The motion was seconded by
Ms. Cullen but failed 2-3.
New Business
910 Hinman Avenue ZBA 14ZMJV-0046
Mark Michonski, architect, applies for major zoning relief to construct a 4-story, 7-unit
multifamily residential building with three enclosed parking spaces and eight open parking
spaces. The applicant requests 62.2% building lot coverage where a maximum 45% is allowed
(Zoning Code Section 6-8-7-6), 78% impervious surface coverage where a maximum 60% is
allowed (Zoning Code Section 6-8-7-9-A), and open parking for four parking spaces that are not
within 30’ of the rear property line where open parking must be within 30’ of the rear property
line (Zoning Code Section 6-4-6-3-B-18). The Zoning Board of Appeals makes a
recommendation to City Council, the determining body for this case.
Ms. Klotz read the case into the record.
Jonathan Split, architect, presented the case:
• Project is compliant with all setbacks, height, and bulk
• Access easement in the southwest corner
• Impervious surface coverage is actually 2% less than what is shown (accidentally had 3’
wide portion following north property line shown as impervious when it should not be)
• Bulk is less than neighboring properties
• Density fits neighborhood
• At-grade unit is ADA accessible; other at-grade unit is duplexed up
• Units will be owner-occupied
• 2 parking spaces are off-site
Chair Rodgers asked if there is a future plan to put carports over the open parking spaces and
Mr. Split responded no.
Chair Rodgers asked if the off-site parking spaces comply with the Zoning Ordinance, and Ms.
Klotz responded yes, because they are within 1000’ of the site and the properties have the
same property owner.
Robert Piron submitted 9 photographs of the property. He stated he is not opposed to the
project – it will be good for the neighborhood. However, altering the use of the easement will
impede access for his property immediately south and will make it difficult for him to rent out
units. 910 Hinman has a higher grade so he is also concerned about whether water will drain
towards the easement. Changing the use of the easement will create a safety issue. The
easement is currently used by 7 adjacent businesses (3 that are restaurants). Garbage trucks
and moving trucks won’t be able to back into the easement. The easement is not intended to be
a driveway – it needs to remain open for all to use.
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Zoning Board of Appeals
Siegfried Piron stated the easement is on both properties but mostly on the property to the
south. This proposal means the easement will mostly be used by 910 Hinman. He noted
delivery trucks and repair trucks won’t be able to park on the easement any more. If the
easement is used as a driveway for the 7 parking spaces at 910 Hinman, there will be constant
conflict with the 28 apartments and 7 businesses.
Robert Piron suggested the applicant eliminate the two northernmost parking spaces and place
their driveway in that location instead. More parking can be put off-site, or the City could grant a
parking variance.
Terry McDonough stated these are good points that have been raised. The alley constantly has
problems with parking, delivery trucks, and garbage trucks. The area is overpopulated. More
parking spaces will make it worse. The drainage issue is also a big concern.
DJ Bell asked if the two off-site parking spaces will be deeded to the condo owners, and Mr.
Split responded yes. Mr. Bell also stated he is concerned about the drainage. He believes
there is no hardship and there are other options available. The alley is already too busy.
Almir Perocevic stated he is concerned for tenant safety. Everyone exists through the back of
the buildings near the easement. The easement is needed for all of the restaurant deliveries
and moving trucks for tenants.
Siegfried Piron added the easement is needed for access to the adjacent buildings for
maintenance.
Mr. Split noted the driveway was specifically located by the easement so that the open space
around the easement would be widened. The idea of having a driveway completely separate
from the easement was looked at, but it didn’t work. Also, a civil engineer will address the slope
of the property and all drainage issues as required by the City. There is no plan to ever block
the easement. The entire rear yard will be paved no matter how many driveways and parking
spaces there are. The property owner is willing to work with the adjacent business’s delivery
schedules.
Siegfried Piron noted there are no delivery schedules – deliveries are at random times.
The ZBA entered into deliberations:
Ms. Wineberg stated the ZBA needs to support the businesses in that area. This is an
important issue that could become an ongoing problem. Perhaps this property could utilize a
Transit Oriented Development since it is near the CTA and Metra station.
Chair Rodgers noted the ZBA needs to consider the variances at hand. The easement use is
an issue the City Council can discuss.
Ms. McLennan noted the project is far beyond the maximum allowed building lot coverage and
impervious surface coverage. The 2’ grade change is a concern.
Chair Rodgers said most R5 properties are legal nonconforming for those issues, and that
there will always be a problem developing this property.
Ms. McLennan noted the parking could be put underground.
Ms. Klotz noted the applicant has worked extensively with City staff and found it extremely
difficult to achieve compliance given the narrow lot size.
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DRAFT NOT APPROVED
Page 7 of 7
Zoning Board of Appeals
The Standards were addressed:
1. Yes
No – Ms. McLennan, Ms. Wineberg
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
Ms. McLennan motioned to recommend approval of the proposal with the following conditions:
1. City Council should consider reducing the number of required parking spaces.
2. Stormwater retention plans are required as part of the building permit process.
3. The project must be within substantial compliance with the documents and testimony on
record.
The motion was seconded by Ms. Cullen and voted on 3-2. Without four concurrent votes, the
ZBA recommendation is determined to be a denial.
The meeting adjourned at 9:55pm.
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FF II NN DD II NN GG SS
FOR STANDARDS OF
VV AA RR II AA TT II OO NN SS
In the case of
after conducting a public hearing on May 20, 2014, the Zoning Board of Appeals makes
the following findings of fact, based upon the standards for major variances specified in
Section 6-3-8-12 of the City Code:
Standard Finding
(A) The requested variation will not have a
substantial adverse impact on the use,
enjoyment or property values of adjoining
properties;
___X___Met _____Not Met
3-2
(B) The requested variation is in keeping with
the intent of the zoning ordinance;
___X___Met _____Not Met
5-0
(C) The alleged hardship or practical difficulty is
peculiar to the property;
___X___Met _____Not Met
5-0
(D) The property owner would suffer a particular
hardship or practical difficulty as
distinguished from a mere inconvenience if
the strict letter of the regulations were to be
carried out;
___X___Met _____Not Met
5-0
(E) The purpose of the variation is not based
exclusively upon a desire to extract
additional income from the property; or there
is a public benefit;
___X___Met _____Not Met
5-0
Case Number: 14ZMJV-0046
Address or
Location:
910 Hinman Avenue
Applicant: Mark Michonski
Proposed
Zoning Relief:
62.2% building lot coverage, 78% impervious surface coverage, 4
open parking spaces not within 30’ of rear property line – for 4-story,
7-unit multifamily residence
340 of 498
(F) The alleged difficulty or hardship has not
been created by any person having an
interest in the property;
__X___Met _____Not Met
5-0
(G) The requested variation is limited to the
minimum change necessary to alleviate the
particular hardship or practical difficulty
which affects the property;
__X___Met _____Not Met
5-0
and, based upon these findings, and upon a vote of
__3__ in favor & __2__ against
recommends to the City Council
_____ approval
__X__ denial (cases that fail to receive 4 concurrent votes in
favor are deemed a recommendation for denial)
__________________________________________ Date: _____________
Matt Rodgers
Zoning Board of Appeals Chairman
Attending: Vote:
Aye No
__X__ Violetta Cullen _X__ ____
_____ Mary Beth Berns ____ ____
__X__ Beth McLennan ____ _X__
__X__ Matt Rodgers _X__ ____
__X__ Andrew Gallimore _X__ ____
_____ Scott Gingold ____ ____
__X__ Clara Wineberg ____ _X__
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For City Council meeting of June 9, 2014 Item P5
Ordinance 72-O-14 Application for Major Zoning Relief for a Lot
Subdivision at 802 Florence Avenue
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Lorrie Pearson, Planning and Zoning Administrator
Melissa Klotz, Zoning Planner
Subject: Ordinance 72-O-14, Granting Major Zoning Relief for Lot Sizes, Rear Yard
Setbacks, Side Yard Setbacks, and Parking for a Lot Subdivision at 802
Florence Avenue
Date: May 28, 2014
Recommended Action
City staff recommends approval of Ordinance 72-O-14 granting major zoning relief
necessary in order to subdivide a lot with three legal-nonconforming dwelling units into
two lots of record. The Zoning Board of Appeals (ZBA) recommended a denial of the
zoning relief because the proposal is intended to extract additional income from the
property, does not provide a public benefit, and is not the minimum change necessary.
Summary
The subdivision requires the following zoning relief for Lot 1, 802 Florence Avenue, and
Lot 2, 1600 Washington Street:
1. Lot 1: The applicant proposes a lot size of 4,000 square feet where the minimum
lot size for single family residences is 5,000 square feet.
2. Lot 2: The applicant proposes a lot size of 4,900 square feet where the minimum
lot size for two-family residences is 7,000 square feet.
3. Lot 2: The applicant proposes a 19.3’ rear yard setback for the existing single
family residence where 30’ is required.
4. Lot 2: The applicant proposes a 15’ rear yard setback for the existing two-family
residence where 30’ is required.
5. Lot 1: The applicant proposes a 3.5’ north interior side yard setback for the existing
two-car detached garage where 5’ is required.
6. Lot 2: The applicant proposes zero parking spaces where three on-site parking
spaces are required for two-family dwelling units.
Memorandum
388 of 498
The ZBA found the proposed zoning relief did not meet the Standards for Variation in its
findings for a positive recommendation of the requested zoning relief. The Zoning Board
of Appeals recommends denial of the zoning relief because the proposal is intended to
extract additional income from the property, does not provide a public benefit, and is not
the minimum change necessary.
This property features a single family residence and a two-family residence that were
constructed approximately 120 years ago, prior to any zoning regulations limiting the
number of dwelling units or principal structures on one lot of record. The applicant has
owned and resided at the property for 22 years, and plans to continue living in the single
family home. The applicant would like to subdivide the property into two lots of record so
that the two-family residence can be sold. The applicant anticipates difficulty maintaining
all of the dwellings if she is not able to sell the two-flat. When a property is subdivided,
the subdivision cannot create new noncompliant issues with the Zoning Ordinance. The
new property line, which is proposed to run east-west between the two principal
structures, creates noncompliant zoning due to lot size per dwelling unit, rear yard
setbacks, one interior side yard setback, and the number of parking spaces. The property
cannot be subdivided unless all of the proposed variances are granted. The variances
will not impact the appearance of the property in any way, since all of the structures
currently exist.
Lot 1, 802 Florence Avenue (southernmost):
Required Proposed
Lot size 4,000 sf 5,000 sf
Rear yard setback 30’ 19.3’
Interior side yard setback 5’ 3.5’
Lot 2, 1600 Washington Street (northernmost):
Required Proposed
Lot size 7,000 sf 4,900 sf
Rear yard setback 30’ 15’
Parking spaces 3 0
Subdivision:
The applicant visited the Zoning Board of Appeals for zoning relief to rebuild and slightly
increase the size of the porch at the single family residence in 2013. At that time, the
Zoning Board discussed the uniqueness of the property and the difficulty of having the
389 of 498
legally-nonconforming three dwelling units on one lot. The applicant has resided at the
property for 22 years and would like to continue to live in the single family home, but
anticipates the property will be too much to maintain over time. The applicant hopes to
subdivide the property so that the two-family residence can be sold. If the two-family
residence cannot be sold, the physical appearance of the two-flat will likely deteriorate
over time and become a nuisance to the surrounding neighborhood. The subdivision of
the property and therefore the requested variances can be viewed as a public benefit
since it will increase the likelihood of maintenance and upkeep to all of the
aforementioned structures.
The requested variances and ensuing subdivision will bring the property into compliance
for the number of dwelling units allowed on each property in the R3 Two-Family
Residential District (though not the lot size per dwelling unit). The proposed property line
that creates the variances is typical of other properties throughout the city that were
subdivided into smaller lots at corner properties many years ago that are now considered
legally-nonconforming. The applicant has agreed that all other requirements for
properties and subdivisions, such as separate sewer and water services, will be done as
a part of the subdivision process. City staff is not aware of any objections from
neighboring property owners.
Neighborhood Benefit
The proposed zoning relief will not diminish the value of the surrounding neighborhood,
and will instead allow for the sale of the two-family dwelling unit, which will increase the
opportunity for maintenance and upkeep of the property and therefore increase the
housing stock in the neighborhood. The proposed zoning relief will also allow an
investment property to become an owner-occupied 2-flat or starter home. The zoning
relief does not create any physical changes to the location of structures on the lot(s) and
is compatible with the neighborhood.
Comprehensive Plan
Some objectives and policies/actions of the Evanston Comprehensive Plan that apply to
the proposal include:
Maintain the appealing character of Evanston’s neighborhoods while
guiding their change.
Recognize the effect of housing on the quality of neighborhoods.
The proposed zoning relief will allow an Evanston resident to remain in her long-time
home without the physical and economic demands of maintaining a legally-
nonconforming property with three dwelling units. The zoning relief does not create any
physical changes to the location of structures on the lot(s) and is compatible with similar
substandard corner lots throughout the city.
Legislative History
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May 20, 2014: The Zoning Board of Appeals denied a motion for approval 2-3,
thus making a recommendation for denial of the proposed zoning
relief.
Attachments
Proposed Ordinance 72-O-14
May 20, 2014 Draft ZBA Meeting Minutes
ZBA Findings
Staff memo to the ZBA
ZBA Application Packet
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5/27/2014
72-O-14
AN ORDINANCE
Granting Major Variations Related to 802 Florence Avenue in the R3
Two-Family Residential Zoning District
WHEREAS, Karen Pratt (the “Applicant”), owner of the property commonly
known as 802 Florence Avenue (the “Subject Property”), located within the R3 Two-
Family Residential zoning district and legally described in Exhibit A, attached hereto and
incorporated herein by reference, submitted an application seeking approval of Major
Variations to zoning requirements imposed by Subsections 6-8-4-4, 6-8-4-7-A-4, 6-8-4-
7-C-3, and 6-16-3-5 of Title 6 of the Evanston City Code of 1979, as amended (the
“Zoning Ordinance”); and
WHEREAS, the Applicant requests the following Major Variations with
proposed Lot 1 as 802 Florence Avenue, Evanston, Illinois and proposed Lot 2 as 1600
Washington Street, Evanston, Illinois:
(A) With respect to Lot 1, the Applicant proposes a lot size of 4,000 square feet
where the minimum lot size for a single family residence is 5,000 square feet;
(B) With respect to Lot 2, the Applicant proposes a lot size of 4,900 square feet
where the minimum lot size for two-family residences is 7,000 square feet;
(C) With respect to Lot 1, the Applicant proposes a 19.3’ rear yard setback for the
existing single family residence where 30’ is required;
(D) With respect to Lot 2, the Applicant proposes a 15’ rear yard setback for the
existing two-family residence where 30’ is required;
392 of 498
72-O-14
~2~
(E) With respect to Lot 1, the Applicant proposes a 3.5’ north interior side yard
setback for the existing two-car detached garage where 5’ is required; and
(F) With respect to Lot 2, the Applicant proposes zero parking spaces where three
on-site parking spaces are required for two-family dwelling units; and
WHEREAS, on May 6, 2014 and May 20, 2014, the Zoning Board of
Appeals (“ZBA”), pursuant to proper notice, held a public hearing in case no. 14ZMJV-
0040 to consider the application, received testimony, and made written records and
findings that the application did meet the standards for Major Variations set forth in
Subsection 6-3-8-12-(E) of the Zoning Ordinance and recommended City Council
approval thereof; and
WHEREAS, at its meeting of June 9, 2014, the Planning and
Development (“P&D”) Committee of the City Council considered and accepted the
ZBA’s recommendation, and recommended City Council approve the Major Variations,
as requested; and
WHEREAS, at its meetings of June 9, 2014 and June 23, 2014, the City
Council considered and adopted the recommendation of the P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council hereby adopts the P&D Committee’s
records, findings, and recommendations, and hereby approves, pursuant to Subsection
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72-O-14
~3~
6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property
applied for in case no. 14ZMJV-0040 and described hereinabove.
SECTION 3: The Major Variations approved hereby are as follows:
(A) With respect to Lot 1, to permit a lot size of 4,000 square feet. Subsection 6-8-4-
4 requires the minimum lot size for single family residences to be 5,000 square
feet.
(B) With respect to Lot 2, to permit a lot size of 4,900 square feet. Subsection 6-8-4-
4 requires the minimum lot size for two-family residences to be 7,000 square
feet.
(C) With respect to Lot 1, to permit a 19.3’ rear yard setback for the existing single
family residence. Subsection 6-8-4-7-A-4 requires a 30’ rear yard setback.
(D) With respect to Lot 2, to permit a 15’ rear yard setback for the existing two-family
residence. Subsection 6-8-4-7-A-4 requires a 30’ rear yard setback.
(E) With respect to Lot 1, to permit a 3.5’ north interior side yard setback for the
existing two-car detached garage. Subsection 6-8-4-7-C-3 requires a 5’ north
interior side yard setback.
(F) With respect to Lot 2, to permit zero parking spaces. Subsection 6-16-3-5
requires three on-site parking spaces for two-family dwelling units.
SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Major Variations granted
hereby, violation of any of which shall constitute grounds for penalties or revocation
thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
(A) Compliance with Requirements: The Applicant shall develop and use the
Subject Property in substantial compliance with all applicable legislation, with the
testimony and representations of the Applicant to the ZBA, the P&D Committee,
and the City Council, and the approved plans and documents on file in this case.
(B) Recordation: The Applicant shall, at its cost, record a certified copy of this
ordinance, including all Exhibits attached hereto, with the Cook County Recorder
of Deeds, and provide proof of such recordation to the City, before the City may
issue any construction permits pursuant to the Major Variation authorized hereby.
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72-O-14
~4~
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 6: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same.
SECTION 7: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 8: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 9: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 10: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
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72-O-14
~5~
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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72-O-14
~6~
EXHIBIT A
Legal Description
Lot 1 in Block 10 in Pitner and Son’s Second Addition to South Evanston a Subdivision
of the North ½ of the North ½ of the Southeast ¼ and the South ½ of the South ½ of the
Southwest ¼ of the Northeast ¼ of Section 24, Township 41 North, Range 13, East of
the third principal meridian, in Cook County, Illinois.
PIN: 10-24-405-012-0000
Commonly Known As: 802 Florence Avenue & 1600 Washington Street, Evanston,
Illinois
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DRAFT NOT APPROVED
Page 1 of 7
Zoning Board of Appeals
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, May 20, 2014
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Matt Rodgers, Beth McLennan, Violetta Cullen, Andrew Gallimore
Members Absent: Scott Gingold, Mary Beth Berns, Clara Wineberg
Staff Present: Melissa Klotz, Lorrie Pearson, Mario Treto
Chair: Matt Rodgers
Declaration of Quorum
With a quorum present, Chair Rodgers called the meeting to order at 7:08pm.
Approval of Minutes
The minutes from the May 6, 2014 Zoning Board of Appeals meeting were motioned for
approval by Ms. Cullen and seconded by Ms. McLennan with two corrections. The motion was
approved 4-0.
Old Business
1910 Wesley Avenue ZBA 14ZMJV-0031
Gary Joyce, property owner, applies for major zoning relief to construct a one-car attached
garage and driveway. The applicant requests a 12’ front yard setback where a minimum 27’ is
required (Zoning Code Section 6-8-7-7-A-1) and an impervious surface ratio of 71% where a
maximum 60% is allowed (Zoning Code Section 6-8-7-9-A). The Zoning Board of Appeals is
the determining body for this case.
Mr. Joyce summarized the case and noted he obtained written approval of the requested
variances from 11 surrounding property owners.
Latasha Kennedy stated the space is too small to add a garage, and the proposed driveway is
too close to the intersection. There is no need for the driveway off of the street since the
property has alley access.
Gordon Kennedy said there are already too many vehicles in the area, and it will be hazardous
to add a driveway when people already park too close to driveways on the street.
Jeff Masters stated he supports the project. There are 3 driveways off of the street on that
immediate block. Mr. Masters submitted 4 images of the area. He noted there is a parking
issue on the street, but since the proposal will remove one street space and add one off-street
parking space it is a wash. He believes the proposal will improve the neighborhood.
Alderman Holmes noted the property is well cared for, but the lot is just too small for the
proposed garage. She also noted it is interesting that the applicant spoke with many of the
surrounding property owners, but not the property owner next door that is most affected by the
request.
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DRAFT NOT APPROVED
Page 2 of 7
Zoning Board of Appeals
Chair Rodgers asked if the Kennedy’s property is directly south of the applicant’s property, and
if it contains a large parking lot next to the proposed garage area. The Kennedy’s responded
yes.
Latasha Kennedy said street parking is very busy during the evening. She does want the
property beautified, its just that the property is too small to add more building to, and the garage
and driveway are too close to the property line adjoining her property. She also noted the
driveway will remove 2-3 on-street parking spaces, not one.
Nathan Haliburton asked why the City has 27’ setbacks for front yards, and Chair Rodgers
explained that it is to preserve greenspace. For variance requests, each property is looked at
on an individual basis, so the approval for one property to exceed into the front yard setback
does not mean all properties in Evanston will be allowed to do so. There must be a unique
hardship and all Standards must be met.
Ms. Wineberg arrived at the meeting at 7:35pm.
Mr. Joyce said he has known the Kennedy’s for many years and they are friends. He also noted
he has never had to park more than 4 spaces away from his property when parking on the
street.
Ms. McLennan asked if there is enough room to add a garage onto the rear of the house
instead, and Mr. Joyce replied no, there is only about 13’ of rear yard.
The ZBA entered into deliberations:
Ms. Cullen noted she is concerned about traffic from the alley and the close proximity of the
proposed driveway.
Ms. McLennan noted the lot is very small. It is usually not a good idea to have so much building
on such a small lot, but a garage may alleviate some of the overcrowded street parking.
Mr. Gallimore stated he is in favor of the variances. A one-car garage is a minimal request and
the structure does not impact the neighboring property.
Chair Rodgers stated the lot is extremely small so there is no compliant option. If parking on the
street is such an issue, this may help. Also, the proposal will improve the housing stock in the
neighborhood. The Comprehensive Plan notes off-street parking should be created and used
where ever possible.
Ms. McLennan clarified the curb cut will remove at least one parking space on the street.
Ms. Wineberg noted she would abstain from the vote since she entered the meeting late and
missed much of the testimony.
The Standards were then addressed:
1. Yes
Ms. Cullen – no, it is too close to the neighboring driveway
2. Yes
Ms. Cullen – no, the property is too small
3. Yes
Ms. Cullen – no, the required 27’ setback is intended to keep open space
Ms. McLennan – no, the proposal improves the marketability of the house, but not the
housing stock. It may be more beneficial to have more yard instead of a garage
4. Yes
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DRAFT NOT APPROVED
Page 3 of 7
Zoning Board of Appeals
Ms. Cullen & Ms. McLennan - no
5. Yes
6. Yes
7. Yes
Ms. Cullen – no, deviation from the regulation is not necessary at all
Chair Rodgers noted 4 concurrent votes are needed for a final determination, so the case will
continue to the next ZBA hearing. Members who are currently absent will review the video and
testimony and then cast their vote. Testimony is closed.
Ms. McLennan motioned to approve the variances with the following conditions:
1. Pervious materials be used as presented by the applicant.
2. Water conservation measures, such as rain barrels, be used.
3. The project must be within substantial compliance of the documents and testimony on
record.
The motion was seconded by Mr. Gallimore. The vote concluded at 2-2, so the case was
continued to the June 3, 2014 ZBA hearing to obtain 4 concurrent votes for a final
determination.
802 Florence Avenue ZBA 14ZMJV-0040
Karen Pratt, property owner, applies for major zoning relief to subdivide one lot of record into
two lots of record. The applicant requests to subdivide a lot with three legal-nonconforming
dwelling units into two lots of record. The subdivision requires the following zoning relief for Lot
1, 802 Florence Avenue, and Lot 2, 1600 Washington Street:
1. Lot 1: The applicant proposes a lot size of 4,000 square feet where the minimum lot size
for single family residences is 5,000 square feet (Zoning Code Section 6-8-4-4).
2. Lot 2: The applicant proposes a lot size of 4,900 square feet where the minimum lot size
for two-family residences is 7,000 square feet (Zoning Code Section 6-8-4-4).
3. Lot 2: The applicant proposes a 19.3’ rear yard setback for the existing single family
residence where 30’ is required (Zoning Code Section 6-8-4-7-A-4).
4. Lot 2: The applicant proposes a 15’ rear yard setback for the existing two-family
residence where 30’ is required (Zoning Code Section 6-8-4-7-A-4).
5. Lot1: The applicant proposes a 3.5’ north interior side yard setback for the existing two-
car detached garage where 5’ is required (Zoning Code Section 6-8-4-7-C-3).
6. Lot 2: The applicant proposes zero parking spaces where three on-site parking spaces
are required for two-family dwelling units (Zoning Code Section 6-16-3-5).
The Zoning Board of Appeals makes a recommendation to City Council, the determining body
for this case.
Ms. Klotz read the case into the record.
Karen Pratt explained the proposal:
• Now retired; want to stay on property but can’t physically or financially with the property
as is
• No change to any structures proposed
• Want to sell the 2-flat
• Built 120-130 years ago as a single family home with a coach house
• Was converted into a single family home and a two-flat at some point (by a prior owner)
• No City record indicating when conversion occurred
Chair Rodgers noted 6 variance requests is a lot
Ms. Cullen noted this property seems like many properties in the area, except that the two
homes are still on one property where most others were subdivided some time ago.
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DRAFT NOT APPROVED
Page 4 of 7
Zoning Board of Appeals
Joyce Brockwell explained she lives in a condo that backs up to the property in question. Since
there will be no change to the structures on the property, there will be no negative effect by
approving the variances. Mr. Gallimore agreed.
Ms. Wineberg noted the variances would change the zoning intent.
Ms. McLennan asked if there is on-site parking currently available for the 2-flat, and Ms. Pratt
responded no.
Ms. Brockwell added that there is no problem parking on the street in this area.
Ms. McLennan noted the property would go from its current legally-nonconforming state to two
properties that are legally nonconforming.
Ms. Pratt added that the 2-flat could be improved by someone who has the means if it can be
sold, which would be nice for the neighborhood.
Janice Wojcipchowski noted there is a lot of open space on lots surrounding this property so
she has no problem with creating the two small lots instead of one large lot.
The ZBA entered into deliberations:
Ms. McLennan said there is currently too much on one lot. Changing the lot to two separate lots
won’t make anything worse. There are 6 variances requested, but everything will appear the
same to the eye.
Chair Rodgers noted the lot sizes would be changing – two substandard lots would be created.
Ms. McLennan felt keeping one large lot with a single family home and a 2-flat will not help that
neighborhood. All of the problems on the lot will still be there if it is not subdivided – like the
lack of parking.
Ms. Wineberg noted she does not want to approve anything that would make a situation worse
in the long run.
Mr. Gallimore felt the ZBA should not deny the request now because we don’t want anyone to
request other variances in the future. It is not compounding the situation by allowing the
subdivision.
Chair Rodgers disagreed, noting the issue would be compounded by creating two substandard
lot sizes and legally-nonconforming setbacks that do not currently exist.
Ms. McLennan noted the neighborhood features many substandard lot sizes, so that isn’t a big
concern.
Chair Rodgers felt if the subdivision occurs, someone will apply for a variance to add parking to
the property with the 2-flat.
The Standards were then addressed:
1. Yes
No – Ms. Wineberg
2. Yes
No – Chair Rodgers, Ms. Wineberg – because it is creating two substandard lots
3. Yes
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DRAFT NOT APPROVED
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Zoning Board of Appeals
4. Yes
5. Yes – Mr. Gallimore and Ms. Cullen felt the public benefit is that the separated
properties could be starter homes instead of investment properties.
No – Chair Rodgers, Ms. McLennan, Ms. Wineberg
6. Yes
7. Yes
No – Chair Rodgers, Ms. Wineberg, Ms. McLennan – the least deviation from the zoning
regulations would be to condo the 2-flat so that a subdivision in not necessary to sell the
2-flat.
Mr. Gallimore motioned to recommend approval of the variances. The motion was seconded by
Ms. Cullen but failed 2-3.
New Business
910 Hinman Avenue ZBA 14ZMJV-0046
Mark Michonski, architect, applies for major zoning relief to construct a 4-story, 7-unit
multifamily residential building with three enclosed parking spaces and eight open parking
spaces. The applicant requests 62.2% building lot coverage where a maximum 45% is allowed
(Zoning Code Section 6-8-7-6), 78% impervious surface coverage where a maximum 60% is
allowed (Zoning Code Section 6-8-7-9-A), and open parking for four parking spaces that are not
within 30’ of the rear property line where open parking must be within 30’ of the rear property
line (Zoning Code Section 6-4-6-3-B-18). The Zoning Board of Appeals makes a
recommendation to City Council, the determining body for this case.
Ms. Klotz read the case into the record.
Jonathan Split, architect, presented the case:
• Project is compliant with all setbacks, height, and bulk
• Access easement in the southwest corner
• Impervious surface coverage is actually 2% less than what is shown (accidentally had 3’
wide portion following north property line shown as impervious when it should not be)
• Bulk is less than neighboring properties
• Density fits neighborhood
• At-grade unit is ADA accessible; other at-grade unit is duplexed up
• Units will be owner-occupied
• 2 parking spaces are off-site
Chair Rodgers asked if there is a future plan to put carports over the open parking spaces and
Mr. Split responded no.
Chair Rodgers asked if the off-site parking spaces comply with the Zoning Ordinance, and Ms.
Klotz responded yes, because they are within 1000’ of the site and the properties have the
same property owner.
Robert Piron submitted 9 photographs of the property. He stated he is not opposed to the
project – it will be good for the neighborhood. However, altering the use of the easement will
impede access for his property immediately south and will make it difficult for him to rent out
units. 910 Hinman has a higher grade so he is also concerned about whether water will drain
towards the easement. Changing the use of the easement will create a safety issue. The
easement is currently used by 7 adjacent businesses (3 that are restaurants). Garbage trucks
and moving trucks won’t be able to back into the easement. The easement is not intended to be
a driveway – it needs to remain open for all to use.
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DRAFT NOT APPROVED
Page 6 of 7
Zoning Board of Appeals
Siegfried Piron stated the easement is on both properties but mostly on the property to the
south. This proposal means the easement will mostly be used by 910 Hinman. He noted
delivery trucks and repair trucks won’t be able to park on the easement any more. If the
easement is used as a driveway for the 7 parking spaces at 910 Hinman, there will be constant
conflict with the 28 apartments and 7 businesses.
Robert Piron suggested the applicant eliminate the two northernmost parking spaces and place
their driveway in that location instead. More parking can be put off-site, or the City could grant a
parking variance.
Terry McDonough stated these are good points that have been raised. The alley constantly has
problems with parking, delivery trucks, and garbage trucks. The area is overpopulated. More
parking spaces will make it worse. The drainage issue is also a big concern.
DJ Bell asked if the two off-site parking spaces will be deeded to the condo owners, and Mr.
Split responded yes. Mr. Bell also stated he is concerned about the drainage. He believes
there is no hardship and there are other options available. The alley is already too busy.
Almir Perocevic stated he is concerned for tenant safety. Everyone exists through the back of
the buildings near the easement. The easement is needed for all of the restaurant deliveries
and moving trucks for tenants.
Siegfried Piron added the easement is needed for access to the adjacent buildings for
maintenance.
Mr. Split noted the driveway was specifically located by the easement so that the open space
around the easement would be widened. The idea of having a driveway completely separate
from the easement was looked at, but it didn’t work. Also, a civil engineer will address the slope
of the property and all drainage issues as required by the City. There is no plan to ever block
the easement. The entire rear yard will be paved no matter how many driveways and parking
spaces there are. The property owner is willing to work with the adjacent business’s delivery
schedules.
Siegfried Piron noted there are no delivery schedules – deliveries are at random times.
The ZBA entered into deliberations:
Ms. Wineberg stated the ZBA needs to support the businesses in that area. This is an
important issue that could become an ongoing problem. Perhaps this property could utilize a
Transit Oriented Development since it is near the CTA and Metra station.
Chair Rodgers noted the ZBA needs to consider the variances at hand. The easement use is
an issue the City Council can discuss.
Ms. McLennan noted the project is far beyond the maximum allowed building lot coverage and
impervious surface coverage. The 2’ grade change is a concern.
Chair Rodgers said most R5 properties are legal nonconforming for those issues, and that
there will always be a problem developing this property.
Ms. McLennan noted the parking could be put underground.
Ms. Klotz noted the applicant has worked extensively with City staff and found it extremely
difficult to achieve compliance given the narrow lot size.
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Zoning Board of Appeals
The Standards were addressed:
1. Yes
No – Ms. McLennan, Ms. Wineberg
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
Ms. McLennan motioned to recommend approval of the proposal with the following conditions:
1. City Council should consider reducing the number of required parking spaces.
2. Stormwater retention plans are required as part of the building permit process.
3. The project must be within substantial compliance with the documents and testimony on
record.
The motion was seconded by Ms. Cullen and voted on 3-2. Without four concurrent votes, the
ZBA recommendation is determined to be a denial.
The meeting adjourned at 9:55pm.
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FF II NN DD II NN GG SS
FOR STANDARDS OF
VV AA RR II AA TT II OO NN SS
In the case of
after conducting public hearings on May 6, 2014 and May 20, 2014, the Zoning Board of
Appeals makes the following findings of fact, based upon the standards for major
variances specified in Section 6-3-8-12 of the City Code:
Standard Finding
(A) The requested variation will not have a
substantial adverse impact on the use,
enjoyment or property values of adjoining
properties;
___X___Met _____Not Met
4-1
(B) The requested variation is in keeping with
the intent of the zoning ordinance;
___X___Met _____Not Met
3-2
(C) The alleged hardship or practical difficulty is
peculiar to the property;
___X___Met _____Not Met
5-0
(D) The property owner would suffer a particular
hardship or practical difficulty as
distinguished from a mere inconvenience if
the strict letter of the regulations were to be
carried out;
___X___Met _____Not Met
5-0
(E) The purpose of the variation is not based
exclusively upon a desire to extract
additional income from the property; or there
is a public benefit;
______Met __X__Not Met
2-3
Case Number: 14ZMJV-0040
Address or
Location:
802 Florence Avenue
Applicant: Karen Pratt
Proposed
Zoning Relief:
Lot sizes per dwelling units (2), rear yard setbacks (2), interior side
yard setback, number of parking spaces – all for anticipated
subdivision of property
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(F) The alleged difficulty or hardship has not
been created by any person having an
interest in the property;
__X___Met _____Not Met
5-0
(G) The requested variation is limited to the
minimum change necessary to alleviate the
particular hardship or practical difficulty
which affects the property;
______Met __X__Not Met
2-3
and, based upon these findings, and upon a vote of
__2__ in favor & __3__ against
recommends to the City Council
_____ approval
__X__ denial
__________________________________________ Date: _____________
Matt Rodgers
Zoning Board of Appeals Chairman
Attending: Vote:
Aye No
__X__ Violetta Cullen _X__ ____
_____ Mary Beth Berns ____ ____
__X__ Beth McLennan ____ _X__
__X__ Matt Rodgers ____ _X__
__X__ Andrew Gallimore _X__ ____
_____ Scott Gingold ____ ____
__X__ Clara Wineberg ____ _X__
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Page 1 of 6
For City Council meeting of June 9, 2014 Item P6
Ordinance 57-O-14, Amending the Zoning Ordinance to Establish the
Definition and Land Use Regulations for Craft-breweries.
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development Department
Lorrie Pearson, Planning and Zoning Administrator
Damir Latinovic, Neighborhood and Land Use Planner
Subject: Ordinance 57-O-14, Amending the Zoning Ordinance to Establish the
Definition and Land Use Regulations for Craft-breweries.
Date: May 29, 2014
Recommended Action
The Plan Commission and City staff recommend adoption of Ordinance 57-O-14, which
amends the Zoning Ordinance to establish a definition and land use regulations for Craft-
Breweries. This ordinance was introduced on May 12, 2014 and held at the May 27, 2014
City Council meetings.
Summary
At the May 12, 2014 Planning and Development Committee meeting, the Committee
discussed the proposed land use definition and regulations for micro-breweries. The topics
discussed included:
1. Adopting a “bottom threshold” for production level within the definition of a brewery,
2. The need to account for small-scale breweries called Nano-breweries,
3. The need for special use approval for all types of small-scale breweries outside of
manufacturing districts, and
4. The Committee requested staff investigate possible changes to the proposed text
amendment or an addition of a whole new land use type in the near future called
Nano-brewery to accommodate smaller types of breweries.
Revised Proposal
Staff recommends modifying the proposed text amendment. Specifically, staff recommends
modifying the name of the proposed land use from Micro-Brewery to Craft-Brewery and
adding the bottom threshold for the production level to 0 barrels. As such, any type of
small-scale brewery (Nano- or Micro-Brewery) producing craft beer regardless of the
production level would be classified as a Craft-Brewery. The Craft-Brewery is proposed to
Memorandum
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Page 2 of 6
be allowed as a special use in the B, C, D and RP zoning districts and a by-right permitted
use in the manufacturing I and M districts. Restaurants with accessory brewing (Brewpubs)
are excluded from this definition.
The proposed land use definition is listed below:
Craft-Brewery: A commercial facility that produces fermented malt beverages on site in
quantities 0 to 930,000 gallons (30,000 barrels) per year and may include an accessory
tasting room. Product sampling or retail sale as may be defined and regulated by Title 3,
Chapter 4 of the City Code at the facility allows customers to taste samples of products
manufactured on-site and purchase related sales items. Any sale of alcohol in the tasting
room or otherwise in the facility which is manufactured outside the facility is prohibited. A
Craft-Brewery does not include restaurants with accessory brewing facilities.
Staff believes allowing Craft-Breweries as a special use in the Downtown (D) districts in
addition to previously discussed B, C and RP districts is appropriate. The D district is
adjacent to the Research Park (RP) and Commercial (C) districts. There is no visible
transition between those districts and they often include similar commercial uses with
similar size and layout of commercial buildings and tenant spaces. Additionally, the Craft-
Brewery definition now includes a small-scale brewery (Nano-Brewery) that primarily
functions as a retail establishment where majority of business comes from retail sales of
brewing supplies and the brewing capacity is often less than 700 barrels/year.
The special use review would allow the Plan Commission and City Council to evaluate
each proposal and apply special use standards, such as adequate access, proximity to
residential areas, hours of operation, etc. to assure the proposed brewery would not have
any adverse effects on surrounding properties. The proposal is also consistent with the
Liquor Code P-1 license for Craft-Breweries in both the name and production level
maximum (30,000 barrels).
Staff concludes having two separate uses (a Micro-Brewery and a Nano-Brewery) may be
confusing and is not beneficial considering that both types of breweries would be allowed in
the same districts as a special use without separate use-specific standards. As a special
use, both uses would have to satisfy the same special use standards of approval. Typically
the separation between the two different types of small-scale breweries is done to be more
permissive towards Nano-Breweries allowing them as a by-right permitted use in certain
districts whereas Micro-Breweries are only allowed as special uses.
Based on our research, staff was able to identify only one other community that defines
both Nano-Breweries and Micro-Breweries. The City of Nashville differentiates between a
Nano-Brewery with a production limit of 15,000 barrels/year and a Micro-Brewery with a
production limit of 60,000 barrels/year.
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Staff believes all small-scale breweries should be allowed only as a special use in the B, C,
D and RP zoning districts. The Plan Commission recommended approval of the proposed
text amendment at its April 9, 2014 meeting.
Background
The Zoning Ordinance currently does not have any special provisions for small-scale
breweries. In January of 2014, the City received an application for a small-scale brewery
(Sketchbook) at 825 Chicago Ave. Because of the small amount of beer production (up to
700 barrels/year) and the retail nature of the business where most customers purchase
individual growlers and brewing supplies, the use was permitted as a Retail Goods
Establishment. However any expansion of their production or any other larger type of
brewery would be classified as a light-manufacturing use that is currently only permitted in
the Manufacturing (M) and Industrial (I) districts of the City.
Since the turn of the 21st century, the demand for independent local products within the
beer industry led to a significant rise of small-scale craft-breweries as a new type of use.
Since that time, local liquor codes and zoning ordinances have started adopting regulations
to address the specific issues and potential impacts of these uses on surrounding
properties. The general intent is to create regulations that allow small-scale breweries to
operate outside of industrial districts.
Existing Evanston Regulations
The current Evanston zoning regulations for the different types of breweries are
summarized in the table below:
Current City of Evanston Zoning Regulations
Nano-Brewery (very small
scale production)
Allowed as a Retail Goods Establishment
In B, C, D and I1 districts.
Brew-Pub (restaurant with
brewery)
Allowed as an accessory use to restaurants which are
permitted in B, C, D and I districts
Micro-Brewery (small scale
production)
Allowed as light-manufacturing use in RP, M and I districts
Regional Brewery (large
scale production)
Allowed as light-manufacturing use in RP, M and I districts
The City of Evanston also relies heavily on its Liquor Code for specific regulations on craft
beer production. The city’s Liquor Code includes 32 different liquor licenses including a
specific definition and a license for a Brew Pub and separate licenses for a craft-distillery
and a craft-brewery. This text amendment would create a Zoning Ordinance definition for a
Craft-Brewery that would be consistent with the requirements of a Class P-1 Craft-Brewery
liquor license.
The State of Illinois also regulates production of alcohol through the Liquor Control Act by
issuing appropriate licenses based on the applicant’s business model. The production and
consumption of alcohol is also regulated on the federal level by the Alcohol and Tobacco
437 of 498
Page 4 of 6
Tax and Trade bureau (TTB) through issuance of a license. The City of Evanston typically
does not issue a liquor license until the applicant can provide a copy and confirm that
he/she has already obtained state and federal required liquor licenses.
Other Municipalities
Most other municipalities also regulate the production and consumption of craft beer
through either the Zoning Ordinance, Liquor Code or both.
A vast majority of municipalities rely on the local liquor code to define and regulate craft
beer production. Similar to the City of Evanston, most liquor codes typically have separate
definitions for brewpubs, micro(craft)-breweries and larger scale breweries limiting them in
size, production, on-site consumption and even size of sampling containers.
The majority of zoning ordinances in Illinois do not have specific definitions and land use
regulations for micro(craft)-breweries. Most surrounding towns, including Oak Park,
Chicago, Naperville and Aurora generally allow restaurants with accessory breweries, a
use commonly known as a brewpub, as a permitted use in business and commercial
districts. Other types of small and large breweries are not defined but are generally allowed
as permitted light-manufacturing uses in industrial and manufacturing districts similar to the
City of Evanston’s regulations.
Proposed Regulations
Staff believes the Zoning Ordinance should include a separate definition and land use
regulations for a Craft-Brewery to differentiate this type of use from a large-scale brewery
production typically found in industrial districts.
Since the anticipated impact of such facilities falls between that of a micro-distillery and a
large-scale brewery, staff recommends allowing craft-breweries as a special use in the
same districts where a micro-distillery would be allowed as a special use, but also allowing
them as a permitted use in the same districts where a light-manufacturing use (where a
typical brewery would fall under) is allowed.
The proposed land use regulations are summarized in the table below:
C
Districts
B
Districts
D
Districts M
Districts
I
Districts
RP
Craft-
Brewery S S S P P S
S - Special Use, P - Permitted Use
Based on this proposal, when an application for a Craft-Brewery is received in the C, B, D
or RP districts, a special use review and approval must be granted whereby specific
conditions of each site and proposed business operation can be evaluated.
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Compliance with the Comprehensive Plan
The proposal is consistent with the Comprehensive General Plan. The Plan includes
specific goals and objectives to enhance and preserve the residential areas while
promoting the growth and redevelopment of underutilized business, commercial and
industrial areas in Evanston.
The proposed definition and land use regulations for a Craft-Brewery use meets the
Plan’s goal to retain and enhance a diversity of business, commercial and industrial
areas as desirable locations of economic activity. The proactive introduction of a
new use and its regulations meets the Plan’s objective to promote the growth and
redevelopment of business, commercial and industrial areas. The addition of a new
special use in the City will also strengthen Evanston’s economic base.
Standards of Approval
The proposed Zoning Ordinance Text Amendment to define and establish land use
regulations for craft breweries meets the standards for approval of amendments in Section
6-3-4-5 of the City Code. The proposal is consistent with and meets the goals of the
Comprehensive General Plan as outlined above. The proposed regulations to allow Craft-
Breweries as a by-right permitted use in the M and I districts is consistent with the City’s
current practice to allow such uses as a light-manufacturing use. By allowing the Craft-
Breweries as a special use in the B, C, D and RP districts, the Plan Commission and the
City Council will have the ability to review each proposal in those districts to make sure it is
compatible with the overall character of the existing uses and developments in the
immediate vicinity. As such, the proposed amendment will not have an adverse effect on
the existing properties and uses in the City and any future craft-breweries will be
adequately served by the public facilities and services.
Legislative History
May 12, 2014 – The Planning and Development Committee reviewed the proposal and
provided additional direction.
April 9, 2014 – The Plan Commission made a positive recommendation to the City Council
by a vote of 6:0. The Commission found the proposed amendment meets the standards for
approval per Section 6-3-4-5 of the Zoning Ordinance.
February 19, 2014 – The Zoning Committee of the Plan Commission made a positive
recommendation to the Plan Commission by a vote of 5:0. The Committee discussed a
variety of topics including production level of large scale breweries, the need for the City to
establish more specific land use regulations for large-scale breweries and the regulations in
the city of Warrenville, home to two micro-breweries. The Committee concluded by making
a positive recommendation of the proposed text amendment as presented by staff.
-------------------------------------------------------------------------------------------------------------------------
Attachments
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Proposed Ordinance 57-O-14
Plan Commission Meeting Minutes 04.09.14
Link to the Plan Commission Packet 04.09.14
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4/4/2014
5/28/2014
57-O-14
AN ORDINANCE
Amending Portions of the Zoning Ordinance
to Establish the “Craft-Brewery” Use
WHEREAS, on April 9, 2014, the Plan Commission held a public hearing,
pursuant to proper notice, regarding case no. 14PLND-0019 to consider various
amendments to the text of Title 6 of the Evanston City Code of 2012, as amended (the
“Zoning Ordinance”), relating to the creation of the Use known as “Craft-Brewery;” and
WHEREAS, the Plan Commission received testimony and made written
findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed
amendments met the standards for text amendments, and recommended City Council
approval thereof with modifications; and
WHEREAS, at its meeting of May 12, 2014, the Planning and
Development Committee of the City Council considered and adopted the findings and
recommendation of the Plan Commission in case no. 14PLND-0019 and recommended
City Council approval thereof; and
WHEREAS, at its meetings of May 12, 2014 and June 9, 2014, the City
Council considered and adopted the records and recommendations of the Plan
Commission and the Planning and Development Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
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57-O-14
~2~
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Section 6-18-3 of the Zoning Ordinance, “Definitions,” is
hereby amended to include the following:
CRAFT-BREWERY: A commercial facility that produces fermented malt
beverages on site in quantities 0 to 930,000 gallons (30,000 barrels) per
year and may include an accessory tasting room. Product sampling or
retail sale as may be defined and regulated by Title 3, Chapter 4 of the
City Code at the facility allows customers to taste samples of products
manufactured on-site and purchase related sales items. Any sale of
alcohol in the tasting room or otherwise in the facility which is
manufactured outside the facility is prohibited. A Craft-Brewery does not
include restaurants with accessory brewing facilities.
SECTION 3: Subsection 6-9-2-3 of the Zoning Ordinance, “Special Uses”
in the B1 District, is hereby amended to include “Craft-Brewery.”
SECTION 4: Subsection 6-9-3-3 of the Zoning Ordinance, “Special Uses”
in the B2 District, is hereby amended to include “Craft -Brewery.”
SECTION 5: Subsection 6-9-4-3 of the Zoning Ordinance, “Special Uses”
in the B3 District, is hereby amended to include “Craft -Brewery.”
SECTION 6: Subsection 6-9-5-3 of the Zoning Ordinance, “Special Uses”
in the B1a District, is hereby amended to include “Craft -Brewery.”
SECTION 7: Subsection 6-10-2-3 of the Zoning Ordinance, “Special
Uses” in the C1 District, is hereby amended to include “Craft -Brewery.”
SECTION 8: Subsection 6-10-3-3 of the Zoning Ordinance, “Special
Uses” in the C1a District, is hereby amended to include “Craft -Brewery.”
SECTION 9: Subsection 6-10-4-3 of the Zoning Ordinance, “Special
Uses” in the C2 District, is hereby amended to include “Craft -Brewery.”
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57-O-14
~3~
SECTION 10: Subsection 6-11-2-3 of the Zoning Ordinance, “Special
Uses” in the D1 District, is hereby amended to include “Craft -Brewery.”
SECTION 11: Subsection 6-11-3-4 of the Zoning Ordinance, “Special
Uses” in the D2 District, is hereby amended to include “Craft -Brewery.”
SECTION 12: Subsection 6-11-4-3 of the Zoning Ordinance, “Special
Uses” in the D3 District, is hereby amended to include “Craft -Brewery.”
SECTION 13: Subsection 6-11-5-3 of the Zoning Ordinance, “Special
Uses” in the D4 District, is hereby amended to include “Craft -Brewery.”
SECTION 14: Subsection 6-12-2-3 of the Zoning Ordinance, “Special
Uses” in the RP District, is hereby amended to include “Craft -Brewery.”
SECTION 15: Subsection 6-13-2-2 of the Zoning Ordinance, “Permitted
Uses” in the MU District, is hereby amended to include “Craft -Brewery.”
SECTION 16: Subsection 6-13-3-2 of the Zoning Ordinance, “Permitted
Uses” in the MUE District, is hereby amended to include “Craft -Brewery.”
SECTION 17: Subsection 6-13-4-2 of the Zoning Ordinance, “Permitted
Uses” in the MXE District, is hereby amended to include “Craft -Brewery.”
SECTION 18: Subsection 6-14-2-2 of the Zoning Ordinance, “Permitted
Uses” in the I1 District, is hereby amended to include “Craft -Brewery.”
SECTION 19: Subsection 6-14-3-2 of the Zoning Ordinance, “Permitted
Uses” in the I2 District, is hereby amended to include “Craft -Brewery.”
SECTION 20: Subsection 6-14-4-2 of the Zoning Ordinance, “Permitted
Uses” in the I3 District, is hereby amended to include “Craft -Brewery.”
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57-O-14
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SECTION 21: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 22: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 23: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 24: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
444 of 498
Approved May 14, 2014
Page 1 of 3
Plan Commission Minutes 04/09/2014
MEETING MINUTES
PLAN COMMISSION
Wednesday, April 9, 2014
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Scott Peters (Chair), Jim Ford, Colby Lewis, Carol Goddard, Terri
Dubin, Richard Shure
Members Absent: Lenny Asaro, Andrew Pigozzi, Kwesi Steele,
Associate Members Present: Seth Freeman, Stuart Opdycke,
Associate Members Absent: David Galloway,
Staff Present: Damir Latinovic, Neighborhood and Land Use Planner
Mario Treto, Assistant City Attorney
Presiding Member: Scott Peters, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
Chairman Peters called the meeting to order at 7:00 P.M and explained the general
meeting procedure, schedule, agenda items, time limits on public testimony and
opportunities for cross examination of witnesses. Chairman Peters concluded the
opening statement by saying that the Plan Commission forwards a recommendation to
the City Council which makes the final determination on any matters discussed by the
Plan Commission.
2. APPROVAL OF MEETING MINUTES: March 12, 2014
Commissioner Ford made a motion to approve the minutes as prepared.
Commissioner Goddard seconded the motion.
A voice vote was taken and the minutes were approved by voice call 6-0.
3. NEW BUSINESS
A. TEXT AMENDMENT TO THE ZONING ORDINANCE 14PLND-0019
Consider a text amendment, pursuant to City Code Title 6 Zoning, to discuss the zoning
definition and land use regulations for Micro-Breweries.
Mr. Damir Latinovic, Neighborhood and Land Use Planner for the City, provided a brief
overview of the proposed text amendment and the staff report memo. Mr. Latinovic noted
the proposal was approved by the Zoning Committee on February 19, 2014 and
concluded by saying that staff believes the standards for approval of a text amendment
have been met and therefore staff recommends approval of the proposal.
445 of 498
Approved May 14, 2014
Page 2 of 3
Plan Commission Minutes 04/09/2014
Commissioner Ford complemented staff on a good summary and inquired if anyone
knows how much of lake water is City of Evanston permitted to pump annually.
Chairman Peters said the US Supreme Court allocated the water to the states and
individual states regulate the amount of water allocated to each municipality that is
pumping the water from the lake based on the amount of population they supply.
Upon a question from Commissioner Ford, Mr. Latinovic stated the property at 825
Chicago Avenue is zoned C1a where the proposal calls for a Micro-brewery needs to
receive a special use before it can open in that district. The use that is currently allowed
but has not opened yet at that location is Common Culture, a nano-brewery that is
allowed by right as a General Retail Goods Establishment because of the very small
amount of beer that they brew and their operation is primarily retail sales of growlers. Mr.
Latinovic stated he spoke with the owner of Common Culture and informed him that if
they want to expand their production level they would need to obtain a Special Use to
operate as a micro-brewery at that location, if the proposed text amendment is approved.
Mr. Latinovic stated he informed the owner that there is no guarantee they would receive
a special use for a micro-brewery at 825 Chicago. Staff and Plan Commission would
have to evaluate the application at that time and determine if standards for special use
approval are met.
Commissioner Shure asked if the water rates are the same for residents and commercial
properties. Chairman Peters explained there are state limitations on charging properties
different water rates. Mr. Latinovic explained there may be different size meters that are
installed and those could be charged differently.
Richard Shure summarized his research that was provided in the packet to all
Commission members. A micro-brewery uses 6-8 gallons of water to make one gallon of
beer. Only one company in Oregon is able to reduce the water usage down to about 3
gallons of water per one gallon of beer.
There being no further discussion, Chairman Peters invited a motion.
Commissioner Ford made a motion to approve the proposed text amendment as
proposed by staff.
Commissioner Shure seconded the motion.
A voice vote was taken and the motion was approved by voice call 6-0.
…
4. ADJOURNMENT
There being no further discussion, Commissioner Shure motioned to adjourn the
meeting, and Commissioner Goddard seconded the motion. The meeting was
adjourned at 8:45 pm.
Respectfully Submitted,
Damir Latinovic
Neighborhood and Land Use Planner
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Approved May 14, 2014
Page 3 of 3
Plan Commission Minutes 04/09/2014
Community Development Department
447 of 498
For City Council meeting of June 9, 2014 Item H1
42-R-14: Amendment to Sublease with Evanston-Wilmette Golf Course
Association
For Action
To: Mayor Tisdahl and members of the City Council
From: Joseph McRae, Deputy City Manager/Director
Parks, Recreation & Community Services
Bob Dorneker, Assistant Director, Parks and Recreation
Michelle Masoncup, Deputy City Attorney
Subject: Approval of Resolution 42-R-14, First Amendment to Sublease Agreement
with Evanston Wilmette Golf Course Association (EWGCA)
Date: May 29, 2014
Recommended Action:
The Human Services Committee and staff recommend City Council adoption of
Resolution 42-R-14 amending the sublease agreement with the Evanston-Wilmette Golf
Course Association for the lease of the golf course.
Funding Source:
N/A
Summary:
The City of Evanston has an existing master lease agreement with the Metropolitan
Water Reclamation District (MWRD) for the use of the open space property immediately
bordering the North Shore Canal through May 31, 2032. The City subleases a portion of
this open space property to the Evanston-Wilmette Golf Course Association (EWGCA),
a separate 501c3, for the purpose of operating a golf course. There are 11 holes of the
golf course located in the City of Evanston with the remaining seven holes located in
Wilmette.
The current sublease agreement between the City and the EWGCA, which is also valid
through May 31, 2032, stipulates that the space only be used for the operation of a
public golf course. The golf course was formally named the “Peter N. Jans
Community Golf Course” at the time of execution of the 2004 sublease and
subsequently changed its name to the “Frank Govern Memorial Golf Course” and now
the golf course official name is the “Evanston Wilmette Golf Course” d/b/a “Canal
Shores”. In recent years, in an effort to keep the course financially viable and to
encourage new visitors to the course, the EWGCA has worked with the City to host a
limited number of non-golf related events.
Memorandum
448 of 498
Page 2 of 2
Over the last few months, the EWGCA met and worked with Alderman Grover and City
staff to draft the attached amendment to the sublease with the purpose of providing an
appropriate process whereby the EWGCA can host non-golf related events in a way
that is consistent with other community events that occur at City parks. City staff
supports this amendment and has discussed potential ideas such as snow shoeing,
movie nights, etc. with EWGCA board members that could be co-sponsored.
Some of the highlights of the basic sublease amendment include:
EWGCA will provide written notice with a schedule of all intended non-golf
related special events in January to City staff and will apply for a special
event permit for each. (Section 4 – Use of the Demised Premises)
EWGCA will be permitted to make a Special Use Request to be considered
by the City for special one-time non-golf events such as third party fundraiser
opportunities. Events will be subject to City review and approval, and the
request must be submitted 30 days in advance. (Section 4 – Use of the
Demised Premises).
The amendment clarifies the insurance obligations of EWGCA and
strengthens the indemnification clause (Section 7).
This amendment would run concurrently with the existing sublease agreement. Staff
asks that the City Council consider adoption of this amendment.
Attachment:
Resolution 42-R-14
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6/5/2014
5/28/2014
42-R-14
A RESOLUTION
Authorizing the City Manager to Execute an Amendment to the
Sublease Agreement with Evanston Wilmette Golf Course Association
for the lease of the Evanston Wilmette Golf Course
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City Manager is hereby authorized and directed to
execute a First Amendment to the Golf Course Sublease Agreement (“Amendment”) by
and between the City and Evanston-Wilmette Golf Course Association, Inc., which is
attached hereto as Exhibit “1” and incorporated herein by reference.
SECTION 2: The golf course was formally named the “Peter N. Jans
Community Golf Course” at the time of execution of the 2004 sublease and
subsequently changed its name to the “Frank Govern Memorial Golf Course” and now
the golf course official name is the “Evanston Wilmette Golf Course” d/b/a “Canal
Shores”.
SECTION 3: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Amendment as he may determine to be in the
best interests of the City.
SECTION 4: This Resolution 42-R-14 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
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42-R-14
~2~
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2014
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42-R-14
~3~
EXHIBIT 1
FIRST AMENDMENT TO SUBLEASE AGREEMENT
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1
FIRST AMENDMENT TO SUBLEASE AGREEMENT
THIS FIRST AMENDMENT to the GOLF COURSE SUBLEASE AGREEMENT (this
"First Amendment"), by and between the City of Evanston, an Illinois municipal corporation (hereinafter
referred to as "City") and Evanston-Wilmette Golf Course Association, Inc. (hereinafter referred to as
"Association"). The City and Association shall be referred to collectively as the “Parties”.
WITNESSETH
WHEREAS, the Association seeks to continue the operation of a golf course on a portion of
property along the canal that the City leases from the Metropolitation Water Reclamation District
(“MWRD”) pursuant to a master lease agreement dated October 14, 1966 (the “Master Lease”) and
extended pursuant to a Lease Extension Agreement dated April 21, 1994; the Master Lease expires on
May 31, 2032 (“Master Lease Extension”); and
WHEREAS, the Parties entered into the Golf Course Sublease Agreement dated March 1, 2004
(the "Sublease Agreement"), the terms and conditions of which are incorporated herein by reference and
attached to the amendment as Exhibit A, which provides a legal description for the premises (the
“Demised Premises”); and
WHEREAS, the Parties have enjoyed several decades of collaboration in operating the
aforementioned golf course and desire now to modify certain terms of the Agreement in order to clarify
the obligations of each party going forward; and
WHEREAS, the Demised Premises was formally named the “Peter N. Jans Community Golf
Course” at the time of the 2004 sublease and then changed to the “Frank Govern Memorial Golf Course”
and now the Demised Premises is registered with the State of Illinois as the “Evanston Wilmette Golf
Course” and d/b/a “Canal Shores”,
NOW THEREFORE, in consideration of the mutual observance of the covenants, conditions
and promises set forth below and in consideration of the lease of the Demised Premises, of TEN
DOLLARS ($10.00) and for additional consideration, the receipt and sufficiency of which are hereby
mutually acknowledged, the parties agree as follows:
I. AGREEMENT IN FULL FORCE AND EFFECT; DEFINITIONS
A. The Parties acknowledge and agree that this First Amendment shall supersede, control
and be deemed to modify the terms of the Sublease Agreement. In the event of any conflict between the
terms and conditions of this First Amendment and the terms of the Sublease Agreement, the parties
unconditionally agree that the terms and conditions of this First Amendment shall supersede, prevail and
dictate. Any term or condition of the Agreement not addressed within this First Amendment shall remain
in full force and effect.
B. Recitals. The recitals are incorporated herein as if fully restated, including but not
limited to the new name of the Demised Premises as the “Evanston Wilmette Golf Course” d/b/a “Canal
Shores”.
II. SECTION 4 – USE OF THE DEMISED PREMISES
1. Subsection 4(a) of the Sublease Agreement shall be amended by adding the following clause at
the beginning of the first sentence thereof:
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“Except as otherwise hereinafter provided, ….”
2. Subsection 4(b) of the Sublease Agreement shall be redacted and replaced to read as follows:
(b) Uses Outside of Scope of Golf Course Operation:
i. Association Uses Outside Scope of Golf Course Operation: Any use, which is not
considered to be in furtherance of the operation of a golf course provided for in Subsection
4(a) (the “Uses Outside the Scope of Golf Course Operation”), will require the City’s prior
written consent, except for Tier Three Uses described in Paragraph 4(b)(ii)(c).
ii. Tiered Use Structure (the “Uses”): The Parties seek to formalize the understanding
between the Parties with respect to the types of uses that require a special event permit and
consent from the City prior to commencement of the activity or use. The guidelines are still
subjective, but an attempt to streamline operations going forward.
a. Tier One Uses: Tier One Uses and activities are uses that involve multiple city
departments and coordination efforts (Police, Public Works, Parks and Recreation, etc.)
and the anticipated participation (greater than 100 people), and impact on the surrounding
community is elevated, such as increased traffic congestation and noise. Examples of
Tier One Uses include: larger special events such as organized cycling events, cross
country skiing races, concerts, charity fundraisers or tailgating for football games.
b. Tier Two: Tier Two Uses and activities are uses that involve coordination
efforts with City employees, but the anticipated participation (less than 100 people), the
impact on surrounding community is not as significant, and the staff resources needed to
mobilize and help coordinate the event is not as significant. Examples of Uses of
include: cross-country running races, organized softball tournament, and cross-country
skiing races.
c. Tier Three: Tier Three Uses and activities are uses that do not need prior
written consent and a special event permit from the City. Examples of such Uses include:
running, flag football or cross-country skiing groups using the Demised Premises and not
related a race, picnics and barbeques that are not related to a fundraiser or larger
organized event.
iii. Coordination of Uses:
a. On or before January 15th of each year, the City and the Association shall
confer on the scheduling of, and the permitting for, planned Uses Outside the Scope of
Golf Course Operation for the current year. If such Uses Outside the Scope of Golf
Course Operation will be recurring and can be scheduled at least three months in advance
thereof (e.g, alumni tent parties), then the Association and City shall establish for such
recurring Uses Outside the Scope of Golf Course Operation a streamlined permitting
process, which would entail the filing of a single written request with the City for a
Special Events permit (see “Special Use Request” defined below). The Association can
apply for each event on one permit application, however the City will assess a special
event permit fee for each event that is listed on the annual application. If certain Uses
Outside the Scope of Golf Course Operation would not significantly impact the City, as
mutually discussed and determined by the Association and the City according to agreed
upon criteria, and would not otherwise require a permit or license from the City, then the
City will not qualify such Uses as a “Special Event”, as defined in the City’s “Special
Event Permit Policy & Instructions”, and will provide the Association with its prior
written consent to such Uses (such pre-approved, low-impact Uses Outside the Scope of
Golf Course Operation hereinafter referred to as “Pre-Exempted Uses”).
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b. A Special Use Request will be required for both recurring Uses Outside the
Scope of Golf Course Operation, as described above, and for one-time Uses Outside the
Scope of Golf Course Operation, which are not Pre-Exempted Uses (“Non-Golfing
Special Events”), and it must provide the following details: (a) date(s) of the Non-Golfing
Special Event(s); (b) estimated number of participants; (c) description of the Non-Golfing
Special Event(s); and (d) any additional information necessary to provide an overview of
the requested use.
c. The Special Use Request should be submitted to the City on or before 30 days
prior to the Non-Golfing Special Event(s) in accordance with the Notice provisions in
Section 11.
d. The City shall issue a response within 30 days of receipt, either rejecting,
accepting, or accepting the Special Use Request with modifications.
e. The Association and City recognize and understand that the Association
frequently encounters numerous fundraising and community recreation opportunities on
short notice, and they shall therefore seek, in good faith and in their mutual best interests,
to expedite any City permitting process even faster than provided for herein, if such
short-notice opportunities arise. The Association and City also recognize and understand
that third parties, unrelated to the Association or the golf course, often rent a portion of
the Demised Premises from the Association in order to temporarily host events there. The
Association shall indicate to the City when there is such a situation, and the City shall
endeavor first and foremost to coordinate directly with such third party host about the
permitting and approval process.
f. Any use of City property, other than the Demised Premises, requires written
consent for said Use, and a Special Event license must be obtained and the applicable fee
must be paid. Additional requirements for use including insurance, liquor license,
charges for special pick-up fees, police fees, and other applicable restrictions are outside
of the scope of this Sublease Agreement.
iv. City Uses Outside Scope of Golf Course Operation: The City shall have the right to use the
Demised Premises for purposes consistent with the Master Lease. The City will consult in
advance with the Association prior to scheduling such uses and will schedule its uses in such a
manner as to not unreasonably interfere with the Association’s operation and maintenance of
the golf course. The Association will cooperate fully with the City in scheduling and
implementing such uses. If the City and the golf course desire to schedule a program at the
same time, the golf course shall have preference and selection of program times. In the event
the City's use of the Demised Premises as provided for in this paragraph 4(b) damages the
Demised Premises, the City will restore the Demised Premises to the condition existing
immediately prior to the damages. The City shall maintain insurance necessary to protect the
interests of the Association as they relate to the City's use of the Demised Premises as
provided for in this paragraph 4(b), and shall indemnify and hold the Association harmless
with regard thereto, at the City's sole cost and expense. The City shall not include such costs
as a reimbursable operating expense of the Demised Premises.
Subsection 4(c) shall be amended to add the language below to the end of the paragraph:
The Association must post a minimum of 5 signs in conspicuous locations in Evanston part of the
golf course to read “Alcohol possession and consumption is prohibited on Golf Course property and is
subject to police enforcement.” Failure to post the required signage throughout the Demised Premises by
July 1, 2014 shall result in a daily fine of $50.00. The Association is also required to comply with the
remainder of the terms of Subsection 4(c) with respect to possession and consumption of alcohol on the
Demised Premises. The City and Association are fully aware that these provisions do not apply to those
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4
areas on the Demised Premises for which a liquor license has been obtained in connection with city-
approved event (e.g., tailgating parties, celebrity gold fundraisers). The City reserves the right to
prosecute violations of the City Code of 2012, as amended (the “City Code”), against the Association.
For every Special Use event at which alcohol will be served, the Association must obtain, either itself or
through the event host, a liquor license in accordance with the City Code application requirements in
Section 3-3-4, as amended, and subject to the restrictions contained in the one-day liquor licenses in
Section 3-4-6(F) and (F1) .
Section 4 shall be amended to add a subsection (d), to read as follows:
(d) Repair and Maintenance.
i. No duties on City. Except to extent caused by the negligent act or omission of the City,
the City shall have no duty to repair or maintain the golf course or any improvements placed
on or constituting any portion of the Demised Premises. The City will not be liable for any
economic loss, damage or injury, fatal or nonfatal, resulting from any damage, defect or
disrepair of any improvements placed at or constituting any portion of the Premises.
ii. Repair and Maintenance Duties of Association. The Association agrees that at all
times it shall operate and maintain the golf course in a manner consistent with industry
standards and practices. The Association will provide at its own cost and expense, all repairs,
maintenance, and required service on any improvements to the Demised Premises and to any
City property other than the Demised Premises. The Association will restore the Demised
Premises and any City property utilized during the Term to its original condition following an
event that damaged the subject property (i.e., cycling event, tailgating, etc.).
III. SECTION 6 – RENT/INCOME: Section 6 shall be replaced in its entirety with the
following language:
6. RENT/INCOME. Association agrees to pay the City as rent for the Demised Premises, which
constitutes 11 holes of the 18 hole golf course, a percentage of annual net income of the Association in
accordance with the terms outlined below.
(a) Master Lease: Section 4(b) of the Master Lease Extension requires that the City pay MWRD
annually 25% of net income from the operation of a golf course on the Demised Premises (the
“Rent”). The obligation to pay MWRD rests with the City, however as our sublessee, the
operator, and owner of the golf course, the Association is vested with the responsibility to
calculate the net income and pay the City the required Rent payment in order to fulfill its
obligations under the Master Lease Extension.
(b) Demised Premises: The 18-hole golf course lies in two communities, 11 holes are in Evanston
and 7 holes are in Wilmette.
(c) Income: “Income” is defined to include the entire amount of the sales price, whether for cash
or otherwise of all sales or merchandise, services and other receipts whatsoever of all business
conducted in or from the Demised Premises, including mail or telephone orders received or filled
at the Demised Premises, deposits not refunded to purchasers, order taken, although said orders
may be filled elsewhere, sales to employees, sales through vending machines, sales of food and
refreshments and sales by an sublessee, concessionaire or licensee or otherwise on said Demised
Premises, and monies attributable to the activities of golf course professionals (including lessons,
sales or resales of merchandise, events hosted at the golf course by professional and/or
Association). Each sale upon installment or credit shall be treated as a sale for the full price in
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the month in which such sale was made, irrespective of the time payment is received. No
deduction shall be allowed for uncollected or uncollectible accounts. Income shall not include
the amount of returns to shippers or manufacturers, nor the amount of any cash or credit refund
made upon any sale where merchandise is sold, or some part thereof is thereafter returned by
purchaser and accepted by the Association personnel, nor sales of fixtures by Association shall be
considered income. Lastly, no deductions shall be made from gross income for expense of
premiums and other attendant expense for blanket liability and fire and extended coverage
insurance policies for liabilities undertaken with respect to facilities other than the Demised
Premises. In the event that MWRD conducts an audit of Association files and determines that
additional funds are owed to MWRD, the Association shall promptly issue payment to the City,
or at the City’s request issued directly to MWRD.
(d) Annual Net Income: Annual Net Income refers to the total net Income for the Association
from its operations at the golf course for each fiscal year (January 1 – December 31st).
(e) Rent: The Rent that is attributable to the Demised Premises, which is 11/18’s of the 25% of
the total Annual Net Income of the Association and therefore the percentage is due and payable to
the City, or at the City’s request, the Rent may be made payable directly to MWRD. The Rent
payment shall be made within 90 days, following the end of the fiscal year for the Association
(December 31st).
(f) Annual Audit. The Association is required to conduct an annual audit of its financial
operations, at its own expense, and must produce a copy of the annual audit to the City within 15
days of receipt from its auditor. In addition, the City will be provided a copy of the Association’s
federal tax return within 15 days of filing. The Association represents that it will also fully
cooperate with any and all audits performed by MWRD or the City relative to the golf course
operations and conformance with the Master Lease Agreement and this Sublease Agreement
terms.
IV. SECTION 7 – INSURANCE/INDEMNIFICATION: Section 7 shall be fully redacted
and replaced with the following language:
(a) Insurance. It is agreed that any policies of insurance to be maintained by the
respective parties will be obtained from good and solvent insurance companies with an Alfred
Best Company Rating of A or better. Tenant agrees that it will, at its expense, maintain a policy
of insurance, written by responsible insurance carriers, approved by the City that will insure
Landlord against liability for injury to or death of persons or damage to property occurring about
the demised Premises. The liability under insurance will be at least $1 million for any one person
injured or killed or any one occurrence, $2 million general aggregate coverage for any one
accident, and $1 million property damage. Tenant agrees to maintain employees' Worker’s
Compensation insurance required under Illinois law, and any other insurance necessary to protect
Landlord against liability to person or property. Exhibit B in the Sublease Agreement is hereby
stricken intentionally and all insurance requirements are fully stated herein.
i. Insurance on Personal Property, Fixtures, Equipment and Inventory. The
Association agrees to maintain on all equipment, personal property, inventory and fixtures in
the Premises of at least __80__% of the insurable replacement value. The policy will name
Landlord as additional insured to protect Landlord’s interest as Landlord.
ii. Association Waiver of Casualty Insurance Proceeds. If the Premises are damaged
by fire or other casualty insured against, Association agrees to claim no interest in any
insurance settlement arising out of any loss where premiums are paid by City or MWRD, or
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where City is named as sole beneficiary, and that it will sign all documents required by City or
the insurance company necessary in connection with the settlement of any loss.
(b) Indemnity. Association agrees that all elected officials, department and divisions
officials, officers, agents, attorneys, and employees of the City shall not be liable for any claim of
any kind or in any amount for any injury to or death of persons or damage to property of
Association or any other person. The City agrees that no employee, officer, director or agent of
the Association shall be liable in any circumstances whatsoever to the City for any injury,
damage, delay or loss of whatsoever kind arising or resulting directly or indirectly from any act,
neglect or default on such individual’s part while acting within the scope of, or in connection
with, his or her position with the Association. Association shall indemnify and hold City harmless
from all liability whatsoever, and from all losses, costs and expenses (including without limitation
attorneys' fees and expenses) incurred or suffered as a result of or related to any real or claimed
damage or injury related to Association's negligence, gross negligence, or acts of intentional
misconduct.
(c) Liability for Acts or Neglect. If any damage to the Premises, or any part thereof, results
from any act or neglect of Association or its invitees or other guests, agents, customers, invitees
or other guests of its customers, or employees, independent contractors, or the like, then
Association shall immediately repair the same; provided, however, that the City may, at its
option, repair such damage at a reasonable expense and Association shall, upon demand by the
City, reimburse the City forthwith for the total cost of such reasonably priced repairs. All
personal property belonging to Association shall be at the sole risk of the Association and such
other person only and the City shall not be liable for damage, theft or misappropriation thereof.
V. SECTION 8 - TERMINATION: Subsective 8(a) shall be replaced in its entirety with
the following language:
(a) Insurance. If the City discovers that the Association has breached its obligations to insure the
Demised Premises, the City shall send written notice to the Association providing that it has thirty (30)
days upon receipt of the correspondence to cure the breach. If the Association demonstrates substantial
progress towards compliance with its obligation, the Association may be granted an additional fifteen (15)
days to comply with the insurance requirement provided in Section 7.
VI. SECTION 9 - MATERIAL BREACH: The following clauses shall be added to Section
9 “Material Breach”; each event listed below also constitutes a material breach of the Sublease
Agreement and the cure period provided in Section 8(b) remains the same:
(e) Use of the Premises by the Association for an activity or in a manner not in conformance with
Section 4 of this Sublease Agreement; or
(f) Failure to issue a timely report, abide by reasonable audit requests, or provide the City with a
copy of the Association’s federal tax return as required under Section 5 “Master Lease
Requirements/Payments”; or
(g) Failure to pay Rent pursuant to Section 6 “Rent/Income”.
VII. SECTION 10 – AMENDMENTS: Section 10 shall be replaced in its entirety with the
following language:
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This Sublease Agreement may be modified or amended only in writing signed by the City and
Association. Any proposed modifications to the Demised Premises must follow the procedure outlined
in Section 1 and agreed to in writing by the Parties.
VIII. SECTION 11 – NOTICES: Section 11 shall be amended to provide for the
Association’s notice information. Notices to the Association shall be addressed to the following address
and recipient:
Evanston-Wilmette Golf Course Association, Inc.
c/o Don Olson Insurance Agcy Inc.
417 Linden Ave Unit 1
Wilmette, IL 60091-2827
IX. ATTORNEYS FEES AND EXPENSES: The Sublease Agreement is amended to add a
new section entitled “Attorneys Fees and Expenses”. The section reads as follows:
If, at any time during the Term of this Sublease Agreement, the City must institute any formal
judicial action or proceeding against Association to duly enforce provisions of this Lease, or any default
hereunder and such enforcement succeeds, then the Association agrees to pay for the City’s attorneys fees
and expenses.
X. COUNTERPARTS: This First Amendment may be executed in several counterparts,
each of which shall be deemed an original, and all of which shall constitute but one and the same
instrument. For purposes of this First Amendment, facsimile and scanned signatures shall be considered
the same as original signatures and shall be treated as valid and binding upon the parties hereto, provided,
however, the parties shall exchange original signature pages as reasonably promptly following execution
hereof.
IN WITNESS WHEREOF, the Parties have caused this First Amendment to be executed and the
effective date is the date executed by the City (the “Effective Date”).
CITY OF EVANSTON EVANSTON-WILMETTE GOLF COURSE
ASSOCIATION
By: By:________________________________
Print Name: Wally Bobkiewicz Print Name: _________________________
Its: City Manager Its: President
Dated: ______________, 2014 Dated: _______________, 2014
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EXHIBIT A
SUBLEASE AGREEMENT
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For City Council meeting of June 9, 2014 Item O1
Business of the City by Motion: Financial Assistance through the Façade
Improvement Program for Homestead Meats, Inc.
For Action
To: Honorable Mayor and Members of the City Council
From: Johanna Nyden, Economic Development Division Manager
Meagan Jones, Economic Development Coordinator
Subject: Financial Assistance through the Façade Improvement Program for
Homestead Meats, Inc.
Date: May 29, 2014
Recommended Action:
The Economic Development Committee and staff recommend approval for financial
assistance for a façade improvement project for Homestead Meats, Inc. located at 1305
Chicago Avenue (PIN: 11-18-418-011-0000) on a 50/50 cost sharing basis in an amount
not to exceed $935.
Funding Source:
The funding for this assistance is recommended to come from the Economic
Development Fund’s Business District Improvement Fund (5300.65522). The approved
Fiscal Year 2014 Budget allocated a total of $147,000 for this account to fund both the
Façade Improvement and Great Merchant Grant Programs. To date, $1,041 has been
spent from this account.
Summary:
The façade improvement project proposed for Homestead Meats includes the
installation of a new awning and signage in the form of window lettering. This project is
eligible under the guidelines of the program and the work is estimated to cost $1,869.
The property owner is in good standing with their property taxes according to the Cook
County Treasurer’s office.
Legislative History:
At May 28, 2014 meeting, the Economic Development Committee recommended
funding of this project (6-0) to City Council.
Memorandum
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Page 2 of 2
Attachments:
- Application
- Estimates
- Before photos of property
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