HomeMy WebLinkAbout06.22.15 Agenda
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, June 22, 2015
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development (P&D) Committee meeting has been cancelled.
City Council meeting will convene after conclusion of the A&PW meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Braithwaite
(II) Mayor Public Announcements and Proclamations
Cahill Plumbing – 125th Year Anniversary
(III) City Manager Public Announcements
July 4th Activities; Parade Grand Marshall Paul D’Agostino
I Heart Evanston Trees Fundraising Campaign
Recycling Fair July 11, 2015
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
(VI) Special Order of Business: Parks and Facilities 2016-2018 Proposed Capital
Improvement Plan
(VII) Consent Agenda: Alderman Rainey
City Council Agenda June 22, 2015 Page 2 of 8
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Holmes
Human Services - Alderman Braithwaite
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) Approval of Parks and Facilities 2016-2018 Proposed Capital Improvement
Plan
Staff recommends City Council approval of the proposed Parks and Facilities
2016-2018 Capital Improvement Plan. The plan identifies the capital
improvement projects for park renovations and facilities upgrades throughout the
City with priority rankings.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of June 8, 2015
(M2) Approval of Minutes of the Regular City Council Meeting of June 15, 2015
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through May 31, 2015 $2,696,771.10
(A2) FY2015 City of Evanston Bills – June 23, 2015 $2,959,780.93
For Action
(A3.1) Approval of Agreement with CDM Smith for Engineering Services for Water
Treatment Plant Reliability Improvements (RFP 15-27)
Staff recommends City Council authorize the City Manager to execute an
agreement for Engineering Services for Water Treatment Plant Reliability
Improvements with CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL)
in the not-to-exceed amount of $225,113. Funding is provided by the Water
Fund, Capital Improvement Account 513.71.7330.62140 – 733094, which has a
FY 2015 budget allocation of $3,500,000.
For Action
City Council Agenda June 22, 2015 Page 3 of 8
(A3.2) Approval of One-year Contract Extension with Water Resources, Inc. for
the Water Meter Purchase Contract (Bid 14-33)
Staff recommends that City Council authorize the City Manager to execute a one-
year contract extension of the Water Meter Purchase contract with Water
Resources, Inc. (390 Sadler Avenue, Elgin, IL) in the amount of $70,000.
Funding is provided by the Water Fund accounts 510.71.7120.65070 and
510.71.7125.65080. There is no price increase for this contract extension.
For Action
(A3.3) Approval of Contract with Sheridan Plumbing & Sewer for Pitner Avenue
Water Main Lining (Bid 15-39)
Staff recommends that City Council authorize the City Manager to execute a
contract for Water Main Lining – Pitner Avenue with Sheridan Plumbing & Sewer
(6754 W. 74th Street, Bedford Park, IL) in the amount of $314,800.00. Funding is
provided by the Water Fund, Account 513.71.7330.65515, which has an
allocation of $3,487,600 for water main improvements.
For Action
(A3.4) Approval of the Purchase of Two Replacement Vehicles
Staff recommends City Council approval for the replacement purchase of two
vehicles in the amount of $285,962 as follows: an EMT Unit for Evanston Fire
Department from Foster Coach Sales Incorporated (903 Prosperity Drive,
Sterling, IL) in the amount of $261,477 and a pick-up truck for Parks, Recreation,
and Community Development from Currie Motors (9423 W. Lincoln Highway,
Frankfort, IL) in the amount of $24,485. Funding is provided by the Equipment
Replacement Fund Account 601.26.7780.65550.
For Action
(A3.5) Approval of Renewal of Building Automation Service Agreement for HVAC
Systems with Siemens Building Technologies, Inc.
Staff recommends City Council authorize the City Manager to execute a single
source service agreement for the Building Automation System at the Police
Headquarters/911 Center with Siemens Building Technologies, Inc., (585 Slawin
Court, Mount Prospect, IL) in the amount of $25,824 for FY 2015 to cover
hardware/software and service visits for the building’s HVAC systems. There is
no increase from last year. Funding is provided by the Facilities Account
100.26.2677.62509, which has a FY 2015 budget of $74,845.
For Action
(A3.6) Approval of Renewal of Building Automation Service Agreement for HVAC
Systems with Schneider Electric
Staff recommends City Council authorize the City Manager to execute a single
source service agreement with Schneider Electric (17475 Palmer Blvd.,
Homewood, IL) in the amount of $25,032 for the Building Automation System
(BAS) at eight City facilities. Funding is provided by the Facilities Account
100.26.2677.62509, which has a FY 2015 budget of $74,845.
For Action
City Council Agenda June 22, 2015 Page 4 of 8
(A3.7) Approval of Participation in a Joint Contract for Pavement Patching
Staff recommends that City Council authorize the City Manager to approve a
contract award through the Municipal Partnering Initiative for Pavement Patching
services with Johnson Paving (1025 Addison Ct., Arlington Heights, IL) in the
amount of $150,000. Funding is provided by the Capital Improvement Fund
Account 415.26.4150.65515 of which $150,000 is budgeted for the supplemental
patching program.
For Action
(A3.8) Approval of Contract Award to Kovilic Construction Co. Inc., for the Church
Street Boat Ramp Improvement Project, (Bid 15-29)
Staff recommends City Council authorize the City Manager to execute a contract
for the Church Street Boat Ramp Improvement Project with Kovilic Construction
Co. Inc., (3721 N. Carnation Street, Franklin Park, IL), in the amount of
$613,027. Funding of $470,000 is provided by the FY2015 Capital Improvement
Plan (Account #415.26.4150.65515/416127) and a $200,000 grant from the
Illinois Department of Natural Resources.
For Action
(A3.9) Approval of Purchase of Cisco Hardware and Software Licenses from
Heartland Business Systems
Staff recommends City Council authorize the single source purchase of Cisco
Networking Equipment and Licensing from Heartland Business Systems, (5400
Patton Drive, Unit 4B, Lisle, IL) in the amount of $223,266.87 to replace existing
core networking hardware that has reached end of serviceable life from the
manufacturer. Funding is provided by the Capital Improvement Fund Account
4150.65515.
For Action
(A3.10)Approval of Contract with WreckCon Specs for Demolition of City-Owned
Property at 717 Howard Street
Staff recommends that City Council authorize the City Manager to execute a
contract for the demolition of improvements located at 717 Howard Street with
WreckCon Specs (2115 Wesley Avenue, Evanston, IL) in the amount of $27,500.
Funding is provided by Howard-Ridge TIF (Account # 330.99.5860.56010). The
current balance is $63,606.67.
For Action
City Council Agenda June 22, 2015 Page 5 of 8
(A4) Approval of Church Street/Evanston Township High School Bike Path
Project Change Order #1
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 to the contract for the 2015 Water Main Replacement &
Street Resurfacing CIP I Project (Bid 15-13) with A. Lamp Concrete Contractors
Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $140,215. This
Change Order will expand the scope of the contract to include the construction of
a bike path on Evanston Township High School property and on the south side of
Church Street. Funding is provided by the ETHS/Church Street Bike Path CIP
Project 416141 which has a budget of $250,000.
For Action
(A5) Resolution 65-R-15, Designation of Illinois Municipal Retirement Fund
(IMRF) Authorized Agent
Staff recommends that City Council adopt Resolution 65-R-15, appointing
Jennifer Lin as the IMRF Authorized Agent.
For Action
(A6) Resolution 62-R-15, Resolution Relating to Prevailing Wage for Public
Works Projects
Staff recommends that City Council adopt Resolution 62-R-15, in order to comply
with the provisions of the Illinois Prevailing Wage Act, 820 ILCS 130/0.01, et seq.
(the “Act”).
For Action
(A7) Resolution 64-R-15 Easement Agreement with Northwestern University for
Alley Paving
Staff recommends City Council adoption of Resolution 64-R-15, authorizing the
City Manager to negotiate and execute a temporary construction easement
agreement with Northwestern University for City-owned alleys located west of
Sheridan Road and north of Garrett Place and Haven Street.
For Action
(A8) Resolution 67-R-15 Contract with Logan Consulting Services for Diversity
and Inclusion Interactive Workshop for Evanston Police Department
Staff recommends City Council adopt Resolution 67-R-15, authorizing the City
Manager to execute a contract for the Evanston Police Department’s Diversity
and Inclusion Interactive Workshop Series with Dr. Gilo Kwesi Logan, President
of Logan Consulting Services (Evanston, Illinois) at a total cost of $55,000.
Funding is provided by the Police Department’s Administrative Training and
Travel Account 100.22.2260.62295.
For Action
City Council Agenda June 22, 2015 Page 6 of 8
(A9) Resolution 68-R-15 Intergovernmental Agreement with the Illinois
Department of Transportation for Street Maintenance
Staff recommends that City Council adopt Resolution 68-R-15 which authorizes
the City Manager to execute an intergovernmental agreement for street
maintenance with the Illinois Department of Transportation. This agreement will
allow for the reimbursement of routine maintenance of state routes including
surface and pothole repairs, litter disposal, and other routine operational
services.
For Action
(A10) Ordinance 81-O-15, Authorizing Commercial Lease of Property Located at
1823 Church Street with Pie Café, LLC
Staff recommends City Council adoption of Ordinance 81-O-15 authorizing the
City Manager to negotiate and execute a Lease Agreement Lease with First Slice
Pie Café to rent commercial kitchen and storage space at the Gibbs-Morrison
Cultural Center.
For Introduction
(A11) Ordinance 82-O-15, amending Title 10, Motor Vehicles and Traffic, Chapter
11, Section 13, Schedule XIII: Commercial Vehicles of Excessive Weight
Prohibition, Lincoln Street
Staff recommends that the City Council adopt Ordinance 82-O-15, amending
Title 10, Chapter 11, Section 13, and Schedule XIII: Commercial Vehicles of
Excessive Weight Prohibited from Using Certain Streets by deleting Lincoln
Street, Sheridan Road east to the dead end.
For Introduction
(A12) Ordinance 77-O-15, Decreasing the Number of Class D Liquor Licenses for
Signature Food Solutions, Inc., d/b/a Chicago’s Home of Chicken and
Waffles III, 2424 Dempster Street
Staff recommends City Council adoption of Ordinance 77-O-15, which amends
Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the
number of authorized Class D liquor licenses from fifty (50) to forty-nine (49).
Signature Food Solutions, Inc., d/b/a Chicago’s Home of Chicken and Waffles III
(“Company”), 2424 Dempster Street, closed its business.
For Introduction
(A13) Ordinance 78-O-15, Decreasing the Number of Class D Liquor Licenses for
Lupita’s, Inc., d/b/a Lupita’s Mexican Restaurant, 700 Main Street
Staff recommends City Council adoption of Ordinance 78-O-15, which amends
Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the
number of authorized Class D liquor licenses from forty-nine (49) to forty-eight
(48). Lupita’s, Inc., d/b/a Lupita’s Mexican Restaurant (“Company”), 700 Main
Street, closed its business.
For Introduction
City Council Agenda June 22, 2015 Page 7 of 8
(A14) Ordinance 69-O-15, Establishing Special Service Area No. 6 in the City of
Evanston
The Economic Development Committee and staff recommend adoption of
Ordinance 69-O-15, establishing Special Service Area Number 6 (SSA No. 6) in
the City of Evanston. SSA No. 6 is intended to provide marketing as well as
aesthetic and streetscape improvements such as signage, lighting, landscaping,
additional garbage collections and holiday decorations for the commercial
corridors along Chicago Avenue, Main Street, and Dempster Street in Southeast
Evanston. The ordinance establishes the geographic boundaries, duration, and
tax cap for the SSA.
For Introduction
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 66-O-15, Amendments to Design and Project Review (DAPR)
Ordinance
City staff recommends adoption of Ordinance 66-O-15 to institute minor clean-up
revisions to the DAPR Ordinance. This ordinance was introduced at the June 8,
2015 City Council meeting.
For Action
(P2) Ordinance 51-O-15, Zoning Ordinance Text Amendment for Firearm Ranges
The Plan Commission and staff recommend approval of the Zoning Ordinance
Text Amendment to create a definition and land use regulations for Firearm
Ranges. This ordinance was introduced at the June 8, 2015 City Council
meeting.
For Action
APPOINTMENTS
(APP 1) For Reappointment to:
Housing and Homelessness Commission Suzanne Calder
Housing and Homelessness Commission Sidney Caselberry
For Action
City Council Agenda June 22, 2015 Page 8 of 8
MEETINGS SCHEDULED THROUGH JULY 2015
Upcoming Aldermanic Committee Meetings
Mon, June 29 6:30 pm Inclusionary Housing Workshop
Mon, July 6 6 pm Rules Committee
Mon, July 6 7:30 pm Human Services Committee
Wed, July 7 6 pm Transportation/Parking Committee
Wed, July 7 7 pm Economic Development Committee
Mon, July 13 6 pm A&PW, P&D, City Council meetings
Wed, July 15 6:30 pm M/W/EBE Advisory Committee
Mon, July 20 7 pm City Council meeting: Exec Session
Tues, July 21 7 pm Housing & Community Dev Act Committee
Wed, July 22 6 pm Transportation/Parking Committee
Wed, July 22 7:30 pm Economic Development Committee
Thurs, July 23 5:30 pm Emergency Telephone Board
Fri, July 24 7 am Housing & Homelessness Commission
Mon, July 27 6 pm A&PW, P&D, City Council meetings
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.