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HomeMy WebLinkAbout03.09.15 Agenda CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, March 9, 2015 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development (P&D) Committee meets at 7:15 p.m. City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Fiske (II) Mayor Public Announcements and Proclamations Women’s History Month March 2015 (III) City Manager Public Announcements Evanston Day in Springfield, April 14, 2015 (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey (VII) Report of the Standing Committees Administration & Public Works - Alderman Burrus Planning & Development - Alderman Fiske Human Services - Alderman Braithwaite City Council Agenda March 9, 2015 Page 2 of 8 (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of February 23, 2015. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through February 22, 2015 $2,953,292.19 (A2) FY2015 City of Evanston Bills – March 10, 2015 $2,440,096.04 Credit Card Activity through January 31, 2015 $ 150,449.84 For Action (A3.1) Approval of Sole Source Renewal of Annual Harris Utility Billing Software Maintenance and Support Agreement Staff recommends that City Council authorize the City Manager to execute a renewal of the annual sole source maintenance and support agreement for the term March 1, 2015 through February 28, 2016 with Harris Computer Systems (1 Antares Drive, Suite 400, Ottawa, Ontario) for Harris NorthStar Utility Billing software in the amount of $42,276.57, which is a 3% decrease from previous year. Funding is provided by Account 510.71.7125.62340 which has an allocation of $77,500. For Action (A3.2) Approval of 2015 CIPP Sewer Rehabilitation Contract B with Hoerr Construction Inc. (Bid 15-15) Staff recommends that City Council authorize the City Manager to execute a contract for the 2015 Cured-In-Place Pipe Lining Contract B with Hoerr Construction Inc. (1601-D W. Luthy Drive, Peoria, IL) in the amount of $151,109. Funding is provided by the Sewer Fund, Account 515.71.7420.62461, which has a remaining FY 2015 budget of $515,000. For Action City Council Agenda March 9, 2015 Page 3 of 8 (A3.3) Approval of Contract with Michels Corporation for 2015 CIPP Spot Line Sewer Rehabilitation (Bid 15-16) Staff recommends that City Council authorize the City Manager to execute a contract for the 2015 CIPP Spot Line Sewer Rehabilitation with Michels Corporation (817 West Main Street, Brownsville, WI) in the amount of $28,620. Funding is provided by the Sewer Fund, Account 515.71.7400.62461 , with a FY2015 budget of $200,000. For Action (A3.4) Approval of Contract Renewal with Havey Communications Inc. for Emergency Lighting & Sirens (Bid 13-15) Staff recommends City Council authorize the City Manager to execute a one (1) year contract renewal for the purchase of emergency lighting, sirens and after - market products and services in the amount of $68,973.60 with Havey Communications Inc. (28835 Herky Drive # 117, Lake Bluff, IL) for no increase in pricing. Funding is provided 50% from the Equipment Replacement Account 601.26.7780.65550 and 50% from the Fleet Maintenance Account 600.26.7710.65060. For Action (A3.5) Approval of Contract Renewal with Wentworth Tire Service for Specialty Tire Repair Services (Bid 12-164) Staff recommends that City Council authorize the City Manager to execute the 3rd and last one (1) year contract renewal for tire repair and recap services in the amount of $27,233 with Wentworth Tire Service (300 North York Road, Bensenville, IL). Funding is provided by the FY 2015 Tires and Tubes Account 600.26.7710.65065 which has a budgeted amount of $27,233 for tire repair services. For Action (A3.6) Approval of Green Bay Road Landscape Maintenance Contract with Landscape Concepts Management, Inc. (Bid 15-10) Staff recommends City Council authorize the City Manager to execute a one-year contract for the 2015 Green Bay Road Landscape Maintenance with the low bidder, Landscape Concepts Management, Inc., (31745 Alleghany Rd. Grayslake, IL,) in the amount of $24,195, which is a decrease of 2.5% from previous year. Funding is provided by the FY 2015 Budget, Account 100.26.2655.62195, which has an allocation of $120,000. For Action City Council Agenda March 9, 2015 Page 4 of 8 (A3.7) Approval of Emergency Snow Hauling Equipment Rental from K.L.F. Trucking Staff recommends City Council approval of an emergency purchase for the rental of semi-trucks and drivers to support snow hauling operations from February 2, 2015 through February 5, 2015 from K.L.F. Trucking (2300 W. 167 Street, Markham, IL) for $59,687.50. Funding is provided by the FY2015 General Fund Account 100.26.2680.62375 in the amount of 45,000.00 and Account 100.26.2670.65055 in the amount of $14,687.50. For Action (A4) Approval of Recommendations for Final Regions for Divvy Bike Stations Staff recommends City Council approval of eight regions to establish the Phase I network for Divvy Bike Share in Evanston. A cost match in the amount of $80,000 is required to match the funding provided by the State of Illinois Department of Transportation (IDOT) and is budgeted for FY 2015 in the Parking Fund Account 505.19.7005.62603. Staff is also securing financial support from community partners and advertisers to help offset the City’s costs. For Action (A5) Resolution 11-R-15, Opposition to a Nuclear Waste Storage Facility in Ontario, Canada Mayor Tisdahl, the Environment Board and staff recommend City Council adoption of Resolution 11-R-15 opposing construction of a nuclear waste repository in the Great Lakes Basin. For Action (A6) Resolution 13-R-15, Amending the Purpose and Composition of the Transportation/Parking Committee Staff and the Transportation/Parking Committee recommend City Council adoption of Resolution 13-R-15. Resolution 13-R-15 modifies the purpose and membership of the committee to better reflect the multi-modal needs and policy topics in Evanston and increases committee membership to nine (9) with an additional member from the City Council. For Action (A7) Resolution 24-R-15, Supporting the Northwest Municipal Conference 2015 Legislative Program Mayor Tisdahl and staff recommend City Council adoption of Resolution 24-R-15 supporting the Northwest Municipal Conference 2015 Legislative Program. For Action (A8) Resolution 25-R-15, Adopting the Cook County Hazard Mitigation Plan Staff recommends City Council adoption of Resolution 25 -R-15 authorizing adoption of the Cook County Multi-jurisdictional Hazard Mitigation Plan (HMP). For Action City Council Agenda March 9, 2015 Page 5 of 8 (A9) Resolution 29-R-15, Authorizing an Easement Agreement with OMS/AR Evanston LLC for Construction along Chicago Avenue and Main Street Staff recommends City Council adoption of Resolution 29-R-15, authorizing the City Manager to negotiate and execute an Easement Agreement with OMS/AR Evanston LLC for a sheeting easement for construction along Chicago Avenue and Main Street in the public right-of-way. For Action (A10) Resolution 30-R-15, Authorizing Surface Transportation Program (STP) Application for Howard Street from Dodge Avenue to Custer Avenue Staff recommends City Council adoption of Resolution 30-R-15, which authorizes the City Manager to submit a Surface Transportation Program (STP) application for the Howard Street improvements from Dodge Avenue to Custer Avenue. The Phase II engineering, construction and construction engineering is estimated at $3,525,600. STP funds would be 70% of the total project’s cost, or $2,349,060. City local share estimate of $921,540 must be budgeted in the Capital Improvement Plan. For Action (A11) Ordinance 35-O-15, Amending Title 9, Chapter 5, Regarding Regulations of Leaf Blowers City staff recommends City Council adoption of Ordinance 35 -O-15, revising regulations regarding use of leaf blowers in the City of Evanston. For Introduction (A12.1)Ordinance 6-O-15, Amending Firearm Regulations in the City of Evanston Staff recommends City Council adoption of Ordinance 6-O-15 to amend firearm regulations consistent with state and federal law. For Introduction (A12.2)Report Concerning Firearm Regulations in Multi-family Residences in the City of Evanston Staff recommends the report be received and filed. For Action: Receive and Place on File (A13) Ordinance 11-O-15, Adding Title 3, Chapter 31, “Pedicabs” City staff recommend City Council adoption of Ordinance 11-O-15, which addresses traffic and safety concerns at Northwestern University athletic events. For Introduction (A14) Ordinance 31-O-15, Amending the Hazardous Material Cost Recovery Program Staff recommends City Council adoption of Ordinance 31-O-15 to amend the hazardous material cost recovery program to reflect current and updated costs of providing emergency services in certain situations. For Introduction City Council Agenda March 9, 2015 Page 6 of 8 (A15) Ordinance 32-O-15, Increasing the Number of Class T Liquor Licenses for Carter Investments, Inc., d/b/a Feast & Imbibe, 1601 Simpson Street, #3 Staff recommends City Council adoption of Ordinance 32-O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(T), as amended, to increase the number of authorized Class T liquor licenses from two (2) to three (3) to permit issuance to Carter Investments, Inc., d/b/a Feast & Imbibe (“Company”), 1601 Simpson Street, #3. For Introduction (A16) Ordinance 33-O-15, Increasing the Number of Class D Liquor Licenses for Blaze IL Store 5, LLC d/b/a Blaze Pizza, 1737 Sherman Ave. Staff recommends City Council adoption of Ordinance 33-O-15, which amends Evanston City Code to increase the number of authorized Class D liquor licenses from fifty (50) to fifty-one (51) to permit issuance to Blaze IL Store 5, LLC d/b/a Blaze Pizza (“Company”), 1737 Sherman Ave. For Introduction (A17) Ordinance 34-O-15, Increasing the Number of Class S-1 Liquor Licenses for The Woman’s Club of Evanston, 1702 Chicago Ave. Staff recommends City Council adoption of Ordinance 34-O-15, which amends Evanston City Code to increase the number of authorized Class S-1 liquor licenses from zero (0) to one (1) to permit issuance to the Woman’s Club of Evanston (“Company”), 1702 Chicago Ave. For Introduction (A18) Ordinance 126-O-14, Increasing the Number of Class F Liquor Licenses for Highland Park CVS, LLC d/b/a CVS Pharmacy #8760, 3333 Central Street Staff recommends City Council adoption of Ordinance 126-O-14, which amends Evanston City Code of 2012 Subsection 3-4-6-(F), as amended, to increase the number of authorized Class F liquor licenses from eight (8) to nine (9), and permit issuance of a Class F license to Highland Park CV S, LLC d/b/a CVS Pharmacy #8760, 3333 Central Street. This ordinance introduced at the City Council meeting on February 23, 2015. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 19-O-15, Planned Development at 1571 Maple Avenue The Plan Commission and staff recommend adoption of Ordinance 19 -O-15 for Special Use approval of a Planned Development at 1571 Maple Avenue. The 12- story mixed-use development includes 101 residential units, 3,696 square feet of commercial space and 12 parking spaces on site. Additionally, 101 parking spaces are proposed to be leased from City-owned Maple Avenue public parking garage. For Introduction City Council Agenda March 9, 2015 Page 7 of 8 (P2) Ordinance 27-O-15, Granting a Special Use for a Commercial Indoor Recreation for Foster Dance Studio at 915 Foster Street The Zoning Board of Appeals and City staff recommend the adop tion of Ordinance 27-O-15 granting a special use permit for a Commercial Indoor Recreation facility for Foster Dance Studio at 915 Foster Street in the B1 Business District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. This ordinance introduced at the City Council meeting on February 23, 2015. For Action HOUSING & COMMUNITY DEVELOPMENT ACT COMMITTEE The Housing and Community Development Act Committee and staff recommend Ci ty Council adoption of the following resolutions (agenda items O1, O2, and O3) which approve the 2015-2019 Consolidated Plan and 2015 Action Plan, and reallocation of $205,111 in unspent CDBG funds from prior years. Documents are available here: http://www.cityofevanston.org/planning-zoning/community-dev-block-grant/consolidated-plan/ (O1) Resolution 27-R-15, Approving the City of Evanston’s 2015-2019 Housing and Urban Development Consolidated Plan For Action (O2) Resolution 28-R-15, Approving the City’s 2015 Year Action Plan, and Adopting the 2015 Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grants Program Budgets for 2015 For Action (O3) Resolution 26-R-15, Amending the 2014 Community Development Block Grant Program and Authorizing the Reallocation of Prior Years’ Unexpended Funds For Action City Council Agenda March 9, 2015 Page 8 of 8 ECONOMIC DEVELOPMENT COMMITTEE (O4) Approval of Applications for the 2015 Evanston Great Merchants Grant Program The Economic Development Committee and staff recommend City Council approval for: 1) funding of $66,314 through the Great Merchants Grant program for business district improvements, and 2) transfer of previously approved 2014 grant funds, totaling $9,000, for the Main Street Merchants Association to their 2015 grant cycle in lieu of a new funding. Funding is provided by the Economic Development Fund’s Business District Improvement Account: 5300.65522, with an available FY2015 budget of $250,000 . For Action MEETINGS SCHEDULED THROUGH MARCH 2015 Upcoming Aldermanic Committee Meetings Mon, March 16 7 pm City Council meeting Tues, March 17 7:30 pm Housing & Community Dev Act Ctte Wed, March 18 6:30 pm M/W/EBE Advisory Committee Mon, March 23 6 pm A&PW, P&D, City Council meetings Wed, March 25 6 pm Transportation/Parking Committee Wed, March 25 7:30 pm Economic Development Committee Thurs, March 26 5:30 pm Emergency Telephone Sys Board Fri, March 27 7 am Housing & Homelessness Commission Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.