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HomeMy WebLinkAbout02.23.15 Agenda CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, February 23, 2015 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development (P&D) Committee will convene immediately after conclusion of A&PW Committee meeting. City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Burrus (II) Mayor Public Announcements (III) City Manager Public Announcements Public Works Supervisor Hank Daniels “Award for Extraordinary Service” Introduction of “Open Evanston” (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Special Order of Business: Robert A. Crown Center Update (VII) Consent Agenda: Alderman Rainey (VIII) Report of the Standing Committees Administration & Public Works - Alderman Burrus Planning & Development - Alderman Fiske Human Services - Alderman Braithwaite City Council Agenda February 23, 2015 Page 2 of 9 (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Robert A. Crown Center Update Staff recommends the Council move forward with the Crown Center project by considering both options provided in the presentation from staff and John Ronan Architects (420 West Huron Street, Chicago, IL). For Action (SP2) Approval to Issue a Request for Proposal to Seek a Fundraising Consultant for the Robert Crown Center Building Staff recommends authorization to issue a request for proposal to seek a qualified fundraising consultant that would raise a minimum of $5 million to contribute to the costs associated with the Robert Crown Community Center building project. The estimated total project cost is approximately $18 to $30 million. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of February 9, 2015. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through February 8, 2015 $3,259,779.46 (A2) FY2014 City of Evanston Bills – February 24, 2015 $ 145,666.52 FY2015 City of Evanston Bills – February 24, 2015 $1,456,475.26 For Action City Council Agenda February 23, 2015 Page 3 of 9 (A3.1) Approval of Renewal of Printing Contract with Action Printing for the Evanston Life Magazine and Annual Summer Camp Guide Staff recommends that the City Council authorize the City Manager to execute the final year renewal of the contract option for printing and mail preparation of Evanston Life magazine and annual summer camp guide, in the amount not to exceed $62,953 with Action Printing (N6637 Rolling Meadows Drive, Fond du Lac, W I). Funding is provided by the Parks, Recreation and Community Services Department (Account 3020.62210). The contract will increase from $61,719 to $62,953, based on a 2% increase. For Action (A3.2) Approval of One-year Contract Extension with Mid American Water of Wauconda for the 2015 Water Distribution System Materials (Bid 14-06) Staff recommends that City Council authorize the City Manager to execute the one-year contract extension of the 2014 Distribution System Materials contract (Bid 14-06) with Mid American Water of Wauconda (1125 N. Old Rand Road, Wauconda, IL) in the amount of $64,739.55. Funding is provided by the Water Fund, Account 510.71.7115.65055, with an FY2015 budget allocation of $125,000. There will be no price increase for this contract extension. For Action (A3.3) Approval of Contract with G & M Trucking, Inc. for Purchase of 2015 Granular Materials for the Utilities Department (Bid 15-07) Staff recommends that City Council authorize the City Manager to execute a one- year contract for the purchase of Granular Materials with G & M Trucking, Inc. (8811 Kathy Lane, Des Plaines, IL) in the amount of $35,828.00. Funding is provided from the Water Fund Account 510.71.7115.65055 and the Sewer Fund Account 515.71.7400.65055 with a total FY2015 budget of $60,000. For Action (A3.4) Approval of Renewal of Annual Cityworks Maintenance and Support Agreement with Azteca Systems Inc. Staff recommends that City Council authorize the City Manager to execute a renewal of the annual sole source maintenance and support agreement for the term February 21, 2015 through February 20, 2016 with Azteca Systems Inc. (11075 South State Street, Sandy, UT) for Cityworks work order and service request management software, in the amount of $22,405, which includes no cost increase from 2014. Funding is provided by the Public Works Department ($9,602.14 from Account 2670.62509), and the Utilities Department ($10,702.86 from Account 7125.62340 and $2,100 from Account 7410.62340. For Action City Council Agenda February 23, 2015 Page 4 of 9 (A3.5) Approval of Four Vehicle Purchases for Utilities Department from Currie Motors and Standard Equipment Company Staff recommends City Council approval for the purchase of three (3) replacements and one (1) new vehicle for the Utilities Department in the total amount of $412,675.00 from Currie Motors, (9423 W. Lincoln Highway, Frankfort, IL) in the amount of $61,080 for two Ford F-250 trucks, and from Standard Equipment (2033 W. Walnut Street, Chicago, IL) in the amount of $351,595 for Vactor and sewer rodder. Funding is provided by the Water Fund (Account 510.71.7130.65550) which has a FY2015 budget allocation of $346,500, and the Sewer Fund (515.71.7400.65550), which has a FY2015 budget allocation of $95,000. For Action (A3.6) Approval of 2015 Fuel Purchases from Palatine Oil Company Staff recommends City Council authorize the City Manager to execute a one-year agreement to purchase fuel in the amount of $792,000 from Palatine Oil Company Incorporated, (900 National Parkway, Suite 260, Schaumburg, IL). Funding is provided from the Fleet Services Major Maintenance Budget (Account 600.26.7710.65035), and will be split between two fiscal years, 2015 ($660,000) and 2016 ($132,000). For Action (A3.7) Approval of Consulting Services Agreement for the Clark Street Beach Bird Habitat Restoration Project (RFP 14-66) Staff recommends that City Council authorize the City Manager to execute a consulting services agreement for the Clark Street Beach Bird Habitat Restoration Project with Kettelkamp & Kettelkamp Landscape Architecture (1315 Sherman Place, Evanston, IL) at a total cost of $27,500.50. Funding is provided in the FY 2015 Capital Improvement Plan (CIP) #415424 with a total budget of $173,000. For Action (A3.8) Approval of Contract for Repair and Repainting of the North and South Standpipes (Bid 15-03) Staff recommends that City Council authorize the City Manager to execute an agreement for the Repair and Repainting of the North and South Standpipes with American Suncraft Construction Co. (10836 Schiller Road, Medway, OH) in the amount of $3,271,043. Staff also recommends accepting the total M/W/EBE waiver request and the partial LEP waiver request, subject to the final analysis of the certified payroll. Funding is provided by the Water Fund (Account 513.71.7330.65515 - 733092), with a FY2015 budget of $3,500,000. For Action City Council Agenda February 23, 2015 Page 5 of 9 (A3.9) Approval of Emerson/Ridge/Green Bay Intersection and Green Bay Road Corridor Phase II Engineering Services Contract with ESI Consultants, Ltd., (RFQ 13-12) Staff recommends City Council authorize the City Manager to execute an agreement for the Phase II Engineering Services with ESI Consultants, Ltd., (1979 N. Mill Street, Suite 100, Naperville, IL 60563) in the amount of $499,880.52 for the selected option of the Emerson Street/Ridge Avenue/Green Bay Road Corridor Improvement Project. Funding will be provided by the FY 2015 CIP Funds (415.26.4150.65515/415942) and (415.26.4150.65515/415855) in the amount of $354,000.00. For Action (A4) Approval of Change Order No. 2 for Automatic Meter Information System Project Staff recommends City Council authorize the City Manager to execute Change Order No. 2 for the Automatic Meter Information System (RFP 13-04) with Water Resources Inc. (390 Sadler Ave., Elgin, IL). This Change Order will decrease the contract amount by $25,332.50 from $2,276,392.50 to $2,251,060.00 and extend the contract duration by 88 days to February 17, 2015. For Action (A5) Authorization for Homeland Security and Emergency Management Grant Application Staff requests authorization for the City Manager to apply for the Homeland Security and Emergency Management Grant, Body-Worn Camera Problem- Solving Program, Competitive ID # BDA -2015-4067. The City of Evanston will be responsible for portions of the matching grant, although the bulk of funds will be provided by the Bureau of Justice Administration through the Cook County Department of Homeland Security and Emergency Management. Evanston’s actual funding responsibility will depend upon the total amount of the grant. For Action (A6) Ordinance 29-O-15, Authorizing the City Manager to Negotiate with National School Towel Service, Inc. for the Sale of City-Owned Real Property Located at 1821 Ridge Avenue Staff recommends adoption of Ordinance 29-O-15, “Authorizing the City Manager to Negotiate with National Towel Service, Inc. for the Sale of City- Owned Real Property Located at 1821 Ridge Avenue, Evanston, Illinois.” The sale of City-owned real property is a two-step process; an ordinance must be adopted to authorize the City Manager to negotiate the sale of property followed by an ordinance at a later date that authorizes the City Manager to execute a sales contract that memorializes said negotiations. A two-thirds majority of City Council is required to adopt Ordinance 29-O-15. Suspension of the Rules is requested for introduction and adoption by City Council on February 23, 2015. For Introduction and Action City Council Agenda February 23, 2015 Page 6 of 9 (A7) Ordinance 126-O-14, Increasing the Number of Class F Liquor Licenses for Highland Park CVS, LLC d/b/a CVS Pharmacy #8760, 3333 Central Street Staff recommends City Council adoption of Ordinance 126-O-14, which amends Evanston City Code of 2012 Subsection 3-4-6-(F), as amended, to increase the number of authorized Class F liquor licenses from eight (8) to nine (9), and permit issuance of a Class F license to Highland Park CVS, LLC d/b/a CVS Pharmacy #8760, 3333 Central Street. This ordinance was held in Committee on October 27, 2014. For Introduction An update and overview memo of the Ladd Arboretum Bike Path Project precedes the following two agenda Items for Action (A8.1 and A8.2). These agenda items were held at the City Council meeting February 9, 2015. (A8.1) Resolution 4-R-15, Ladd Arboretum Bike Path Project Funding Agreement with Illinois Department of Transportation (IDOT) Staff requests City Council adoption of Resolution 4-R-15, authorizing the City Manager to execute a construction funding agreement with Illinois Department of Transportation (IDOT) for the Ladd Arboretum Bike Path Project. Project funding of $465,433 is provided by FY2015 Capital Improvement Plan (CIP) (Account 416455) and by $580,000 in Federal funding through the Illinois Transportation Enhancement Program (ITEP). For Action (A8.2) Approval of Agreement with Terra Engineering, Ltd. for Construction Engineering Services for the Ladd Arboretum Bike Path, (RFQ 15-06) Staff recommends that City Council authorize the City Manager to execute a construction engineering services agreement for the Ladd Arboretum Bike Path Project with Terra Engineering Ltd. (225 W. Ohio Street, Chicago, IL) at a total cost of $73,064.25. Project funding of $465,433 is provided by FY2015 CIP (Account 416455) and by $580,000 in Federal funding through the Illinois Transportation Enhancement Program (ITEP). For Action (A9) Ordinance 23-O-15, Authorizing Agreement for Mutual Aid Box Alarm System (M.A.B.A.S.) The Evanston Fire Department recommends City Council adoption of Ordinance 23-O-15 authorizing the Mutual Aid Box Alarm System (MABAS) First Addendum to the MABAS Master Agreement. MABAS is a mutual aid system designed to provide speed of response of emergency resources to the stricken community during an ongoing emergency. The Evanston Fire Department has been a member of the MABAS since 1989 (Ordinance 97-O-89). This ordinance was introduced at the February 9, 2015 City Council meeting. For Action City Council Agenda February 23, 2015 Page 7 of 9 (A10) Ordinance 138-O-14, Building and Zoning Permit/Inspection Fee Revisions Staff recommends City Council adoption of Ordinance 138-O-14 which includes Building and Zoning permit/inspection fee revisions to reflect current practices and standards. Proposed changes are in accordance with similarly-situated municipalities. The proposed revisions will minimally impact the 2015 Community Development budget and are projected to generate approximately additional $97,850 in revenue for the general fund (about 1% of the department’s 2014 revenue). This ordinance was introduced at the February 9, 2015 City Council meeting. For Action (A11) Ordinance 17-O-15, Regulating Commercial Refuse Receptacles Staff recommends City Council adoption of Ordinance 17-O-15, amending City Code Section 8-4-6, “General Receptacle Requirements,” by regulating commercial refuse receptacles. Ordinance 17-O-15 proposes a comprehensive regulation for commercial refuse receptacles modeled after the City of Chicago’s requirements, while tailored for the best interest of the health, safety, and welfare of City of Evanston residents. This ordinance was introduced at the February 9, 2015 City Council meeting. For Action (A12) Ordinance 16-O-15, Amending Subsection 3-4-6-(C) of the City Code to Allow the Sale of Alcoholic Liquor on Sundays at 11:00 a.m. Local Liquor Commissioner recommends City Council adoption of Ordinance 16- O-15, which amends Evanston City Code of 2012 Subsection 3-4-6(C) to permit the retail sale of alcohol on any given Sunday beginning at 11:00 a.m. This ordinance was introduced at the February 9, 2015 City Council meeting. For Action (A13) Ordinance 150-O-14, Amending and Revising Portions of City Code Title 3, Chapter 4 “Liquor Control Regulations” Staff recommends City Council adoption of Ordinance 150-O-14, which makes minor changes to current Liquor Control Regulations to conform with any updates to the Illinois Liquor Control Act. This ordinance was introduced at the February 9, 2015 City Council meeting. For Action City Council Agenda February 23, 2015 Page 8 of 9 PLANNING & DEVELOPMENT COMMITTEE (P1) Resolution 21-R-15, Authorizing Submission of a Grant Application for Bike Parking Facilities through RTA’s Access to Transit Program at the Main Street Station Area Staff recommends adoption of Resolution 21-R-15 authorizing submission of a grant application through RTA’s Access to Transit Program with the Federal Congestion Mitigation and Air Quality Improvement Program for funding of bike parking facilities at Main Street Metra and CTA stations. The total project cost and City’s total grant amount sought is $70,000. There would be no local match requirement. For Action (P2) Ordinance 27-O-15, Granting a Special Use for a Commercial Indoor Recreation for Foster Dance Studio at 915 Foster Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 27-O-15 granting a special use permit for a Commercial Indoor Recreation facility for Foster Dance Studio at 915 Foster Street in the B1 Business District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. For Introduction (P3) Ordinance 28-O-15, Granting a Special Use for a Type 2 Restaurant, Frio Gelato, at 517 Dempster Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 28-O-15 granting a special use permit for a Type 2 Restaurant, Frio Gelato, in the B1 Business District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. For Introduction (P4) Ordinance 18-O-15, Granting a Special Use for a Wholesale Goods Establishment for Few Spirits at 2308 Main Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 18-O-15 granting a special use permit for a Wholesale Goods Establishment for Few Spirits in the C1 Commercial District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. This ordinance was introduced at the February 9, 2015 City Council meeting. For Action City Council Agenda February 23, 2015 Page 9 of 9 ECONOMIC DEVELOPMENT COMMITTEE (O1) Resolution 8-R-15 Authorizing the City Manager to Execute a TIF Forgivable Loan Agreement with Azzurri of Evanston, Inc. The Economic Development Committee recommends authorizing the City Manager to negotiate and execute a funding agreement with Azzurri of Evanston, Inc. for eligible expenses, not to exceed $2 million from the Dempster/Dodge Tax Increment Financing (TIF) District in support of the construction of the Valli Produce store at 1910 Dempster Street. For Action MEETINGS SCHEDULED THROUGH FEBRUARY 2015 Upcoming Aldermanic Committee Meetings Wed, Feb 25 6 pm Transportation/Parking Committee Wed, Feb 25 7:30 pm Economic Development Committee Fri, Feb 27 7 am Housing & Homelessness Commission Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.