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HomeMy WebLinkAbout01.26.15 Agenda CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, January 26, 2015 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development (P&D) Committee meets at 7:15 pm. City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Grover (II) Mayor Public Announcements and Proclamation United States Conference of Mayors 1st Place Award for National Summer Youth Jobs Challenge Black History Month February 2015 (III) City Manager Public Announcements Earth Hour Contest: “We Love Evanston” Discussion of February City Council Meeting Dates (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Special Order of Business: Penny Park (VII) Consent Agenda: Alderman Rainey City Council Agenda January 26, 2015 Page 2 of 7 (VIII) Report of the Standing Committees Administration & Public Works - Alderman Holmes Planning & Development - Alderman Fiske Human Services - Alderman Braithwaite (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Penny Park Project Update and Request for City Council Direction Staff request City Council receive this update regarding the Penny Park improvement process and provide direction to staff on how to proceed with the Penny Park improvement project including the type of material to be used for the playground equipment, ADA compliance issues and potential restroom and pavilion additions. For Discussion CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of January 12, 2015. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through January 11, 2015 $2,853,768.41 (A2) FY2014 City of Evanston Bills – January 27, 2015 $1,150,586.73 FY2015 City of Evanston Bills – January 27, 2015 $ 252,606.25 For Action (A3.1) Approval of Sole Source Renewal of Annual Accela (PAL) Maintenance and Support Agreement Staff recommends that City Council authorize the City Manager to renew the existing sole source agreement with Accela Inc. (2633 Camino Ramon, San Ramon, CA), year 9 of the City’s 10 year contract in the amount of $128,362.82. This renewal agreement will cover the period of March 15, 2015 through March 14, 2016. Funding is provided from the Information Technology Division Computer Licensing and Support Account 100.19.1932.62340 with a 2015 Budget of $138,850. For Action City Council Agenda January 26, 2015 Page 3 of 7 (A3.2) Approval of Sole Source Renewal of Police Service Agreement with Motorola Solutions, Inc. Staff recommends that City Council authorize the City Manager to renew the annual sole source service agreement with Motorola Solutions, Inc. (1309 East Algonquin Road., Schaumburg, IL) for the amount of $77,092.92. The Agreement is effective from January 1, 2015 through December 31, 2015. Funding will be provided by the Emergency Telephone System Service Agreements & Contracts Account 205.22.5150.62509 with a FY2015 Budget of $237,000. For Action (A3.3) Approval of Sole Source Renewal of Otis Elevator Maintenance Contract Staff recommends that City Council authorize the City Manager to renew the sole source service and maintenance agreement with OTIS Elevator Corporation (949 Oak Creek Drive, Lombard, IL) for the elevators at the Service and Civic Centers, and Maple Avenue and Church Street parking garages for a 1-year term at a cost of $64,208.76. The proposed 1-year service agreement is effective January 1, 2015 to December 31, 2015, and provides for a decrease from last year’s fees of approximately 7 percent. Funding is provided by budgeted accounts for the four structures. For Action (A3.4) Approval of Solid Waste Agency of Northern Cook County (SWANCC) Disposal Fees for FY 2015 Staff recommends City Council approval of the 2015 refuse disposal fees to SWANCC (Solid Waste Agency of Northern Cook County) in not to exceed amounts of $60,000 for capital costs, $800,000 for operations and maintenance and $20,000 in recycling transfer fees. Funding is provided by the Solid Waste Fund Accounts: 520.26.7685.68310 (capital); 520.26.7685.62405 (operations and maintenance); and 520.26.7690.62415 (recycling). For Action (A3.5) Approval of Renewal of the Service Provider Agreement with Presence Behavioral Health Staff recommends that City Council authorize the City Manager to renew the Service Provider Agreement with Presence Behavioral Health (Presence Health) for the provision of 24-hour Crisis Line Access, Mental Health Crisis Intervention and various community outreach and education services at a cost of $73,333.33. The agreement is dated January 1, 2015 to December 31, 2015. Funding is provided by the Health and Human Services Department Account 176.24.4651.62491. For Action City Council Agenda January 26, 2015 Page 4 of 7 (A4) Approval of Change Order No. 2 for 48-Inch Diameter Water Intake Improvements (Bid 14-04) Staff recommends City Council authorize the City Manager to execute Change Order No. 2 for the 48-Inch Diameter Intake Improvements with Lake Erie Diving, Inc. (362 Blackbrook Road, Painesville, OH). This change order will extend the contract duration by 110 days from April 12, 2015 to July 31, 2015. There will be no change to the current contract amount of $1,403,122. For Action (A5) Town of Evanston FY2013 Audited Annual Financial Report Town of Evanston FY 2014 Jan-April 30 Audited Annual Financial Report Staff recommends that the Town of Evanston FY2013 Audited Annual Financial Report and the FY2014 Jan-April Audited Annual Financial Report be accepted and placed on file. For Action: Accept and Place on File (A6) Resolution 6-R-15 Authorizing that Payments Relating to the FY 2015 Capital Improvement Plan (C.I.P) Projects Be Reimbursed by the Subsequent 2015 General Obligation (G.O.) Bond Issuance Staff recommends City Council adoption of Resolution 6-R-15 authorizing that payments relating to FY2015 Capital Improvement Plan (C.I.P.) project expenditures up to $14,320,650 be reimbursed by the subsequent 2015 General Obligation (G.O.) bond issuance. For Action (A7) Resolution 7-R-15, Modification of Loan Terms for Chicago’s Home of Chicken & Waffles Located at 2424 Dempster Street Staff submits for consideration Resolution 7-R-15 a modification of terms of the loan agreement between the City of Evanston and Chicago’s Home of Chicken and Waffles. For Action (A8) Ordinance 149-O-14 Amending the Water Supply Contract with the Northwest Water Commission Staff recommends City Council adoption of Ordinance 149-O-14 authorizing the City Manager to execute Amendment No. 2 to the amended and restated Water Supply Contract between the Northwest Water Commission and the City of Evanston. The proposed amendment provides language that would allow Evanston to feed two chemicals directly into the Commission’s pipeline. For Introduction City Council Agenda January 26, 2015 Page 5 of 7 (A9) Ordinance 10-O-15, Amending City Code Title 4, Chapter 5, “Plumbing Code” to Adopt the Illinois Plumbing Code Staff recommends City Council adoption of Ordinance 10-O-15, amending City Code Title 4, Chapter 5, “Plumbing Code.” This ordinance would adopt the Illinois Plumbing Code (“IPC”) in its current form, without modification. The Illinois Department of Public Health requires all municipalities to adopt the most current IPC. For Introduction (A10) Ordinance 2-O-15, Authorizing the City Manager to Enter into a Real Estate Contract for the Sale of City-Owned Real Property at 629-631 Howard Street to Ward Eight, LLC Staff recommends City Council adoption of Ordinance 2-O-15, “Authorizing the City Manager to Enter into a Real Estate Contract for the Sale of Certain City- Owned Real Property Located at 629-631 Howard Street, Evanston, Illinois.” A two-thirds majority of City Council is required to adopt Ordinance 2-O-15. For Introduction (A11) Ordinance 14-O-15, Amending City Code Section 3-4-6-(P) to Allow for the Retail Sale of Alcohol for On-Site Consumption Local Liquor Commissioner recommends City Council adoption of Ordinance 14- O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(P), as amended, to permit the retail sale of alcohol for on-site consumption by persons of at least twenty-one (21) years of age. For Introduction (A12) Ordinance 109-O-14, Adding Title 3, Chapter 31, Regarding Transportation Network Providers City staff submits Ordinance 109-O-14 for City Council consideration. City staff was directed to draft an ordinance to regulate transportation network providers such as Uber, Sidecar, and Lyft. This ordinance was held at the Administration and Public Works Committee on January 12, 2015. For Introduction (A13) Ordinance 124-O-14, Amending Title 10, Motor Vehicles and Traffic, Chapter 6, Traffic Schedules, Section 2 (B), Authority to Remove Vehicles The Transportation/Parking Committee and City staff recommend that the City Council adopt Ordinance 124-O-14, amending Title 10, Chapter 6, Section 2(A) adding Line 18 to allow towing for vehicles physically obstructing a fire hydrant and adding Section 2(B) providing 48-hour notice when temporary tow signs are posted. This ordinance was introduced at the January 12, 2015 City Council meeting. For Action City Council Agenda January 26, 2015 Page 6 of 7 (A14) Ordinance 7-O-15, Residential Exemption Parking District ‘B’ Staff and the Transportation/Parking Committee recommend that the City Council adopt Ordinance 7-O-15. amending the City Code by creating Subsection 10-11- 10 (M), Schedule X to include two hour parking limits between 9 am and 9 pm on Church Street and Hinman Avenue. This ordinance was introduced at the January 12, 2015 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 13-O-15, Granting Zoning Relief for an Open Parking Space in the Front Yard at 521 Ridge Avenue The Zoning Board of Appeals recommends the adoption of Ordinance 13-O-15 granting zoning relief to establish one open parking space in the front yard at 521 Ridge Avenue. City staff recommends that if City Council chooses to approve the zoning relief, a condition be imposed for the removal of the extraneous curb cut and driveway apron on Elmwood Avenue. For Introduction (P2) Ordinance 12-O-15, Granting a Special Use for a Type 2 Restaurant, Clucker’s Charcoal Chicken, at 1936 Maple Avenue The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 12-O-15 granting a special use permit for a Type 2 Restaurant, Clucker’s Charcoal Chicken, in the B1 Business District. For Introduction (P3) Ordinance 152-O-14, Amending Hotel-Motel Tax to Add Bed and Breakfast Establishments Staff submits at request of Alderman Fiske consideration of Ordinance 152-O-14 which expands the type of accommodations subject to the Hotel-Motel Tax. For Introduction (P4) Ordinance 3-O-15, Granting a Special Use for a Type 2 Restaurant, Jimmy John’s Gourmet Sandwiches, at 1241 Chicago Avenue The Zoning Board of Appeals and City staff recommend adoption of Ordinance 3- O-15 granting a special use permit for a Type 2 Restaurant, Jimmy John’s Gourmet Sandwiches, in the B1 Business District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. This ordinance was introduced at the January 12, 2015 City Council meeting. For Action City Council Agenda January 26, 2015 Page 7 of 7 APPOINTMENTS (APP1)For Appointment to: Harley Clarke Citizens Committee Gary Schumacher Harley Clarke Citizens Committee Amina DiMarco Harley Clarke Citizens Committee Linda Damashek Harley Clarke Citizens Committee Steve Hagerty Harley Clarke Citizens Committee Dawn Zeinemann Commission On Aging Susan Morse Commission On Aging David Sutor Ladd Arboretum Committee Wendy Pollock Ladd Arboretum Committee Charles Smith Public Safety Civil Service Commission Mary Erickson For Action MEETINGS SCHEDULED THROUGH JANUARY 2015 Upcoming Aldermanic Committee Meetings Tues, Jan 27 7 pm Joint Meeting: Human Services Funding Wed, Jan 28 6 pm Transportation/Parking Committee Wed, Jan 28 7:30 pm Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.