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HomeMy WebLinkAbout12.14.15 Agenda CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, December 14, 2015 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee meets at 7:15 p.m. City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Grover (II) Mayor Public Announcements and Proclamations Report on Evanston Own It Holiday Food and Toy Distribution (III) City Manager Public Announcements Kwanzaa Celebration, December 26, 2015 First Night Evanston, December 31, 2015 Update on Canal Shores Golf Course Update Report on Nuisance Properties Holiday Trash Collection Schedule (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Special Order of Business: Retirement of Alderman Jane Grover City Council Agenda December 14, 2015 Page 2 of 10 (VII) Consent Agenda: Alderman Rainey (VIII) Report of the Standing Committees Administration & Public Works - Alderman Grover Planning & Development - Alderman Tendam Human Services - Alderman Grover (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Resolution 126-R-15, Recognizing Retirement of Alderman Jane Grover Staff recommends approval of commendatory Resolution 126-R-15 for Alderman Jane Grover’s years of service as a member of the Evanston City Council. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting November 23, 2015 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through November 15, 2015 $2,700,861.89 City of Evanston Payroll through November 29, 2015 $2,645,321.35 (A2) FY2015 City of Evanston Bills – December 15, 2015 $4,637,276.57 Credit Card Activity for period ending October 31, 2015 $ 179,418.31 For Action City Council Agenda December 14, 2015 Page 3 of 10 (A3.1) Approval of Contract with Kenny Construction Company for Large Diameter Sewer Rehabilitation – Mulford Street Extension (Bid 15-61) Staff recommends that City Council authorize the City Manager to execute a contract in the amount of $624,802 with Kenny Construction Company (2215 Sanders Road Suite 400, Northbrook, IL) for the Large Diameter Sewer Rehabilitation – Mulford Street Extension, contingent upon receiving the appropriate loan funding from the Illinois Environmental Protection Agency (IEPA). IEPA loan funding for this work will be routed through the Sewer Fund, Capital Improvement Account 513.71.7420.65515-733114, which has an FY 2016 budget allocation of $980,000 for this project. For Action (A3.2) Approval of Contract with ESI Consultants Ltd. for Isabella Street Bridge Deck Rehabilitation Project (RFP 15-48) Staff recommends that City Council authorize the City Manager to execute an agreement for Engineering Design Services related to the Isabella Street Bridge Deck Rehabilitation Project (RFP 15-48) with ESI Consultants Ltd. (1979 N. Mill Street, Suite 100, Naperville, IL) in the amount of $34,800. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515 – 416439). For Action (A3.3) Approval of Contract for the Management and Operations of Three Self- Park Facilities with SP+ Municipal Services (RFP #15-65) Staff recommends that City Council authorize the City Manager to execute a contract for the management and operations of three City-owned Self-Park Facilities with SP+ Municipal Services (200 E Randolph Street, Suite 5475, Chicago, IL) for 2016 in the amount of $1,508,500, and for the second year 2017, in the amount of $1,490,925 with two one year optional extensions. This represents a reduction of nearly $140,000 from the 2015 cost. The three self- park facilities are Maple Ave Parking Garage, Sherman Ave. Parking Garage and Church St. Parking Garage. Funding will be provided by the Parking Fund (Accounts 505.19.7025.62400, 505.19.7036.62400; and 505.19.7037.62400.) For Action (A3.4) Approval of Agreement for City Wide Rodent Control Services with Rose Pest Solutions (RFP 15-58) Staff recommends City council authorize the City Manager to execute an agreement with Rose Pest Solutions for the provision of rodent control services to residences in Evanston in the amount of $22,880.00 for the period of February 1, 2016 to February 1, 2017. Funding is provided by Licensed Pest Control Services Account 100.24.2435.62495. For Action City Council Agenda December 14, 2015 Page 4 of 10 (A3.5) Approval of Police/Fire Headquarters Data Center Emergency Construction Agreement with Nesko Design/Build Electric Staff recommends the City Council authorize the City Manager execute an agreement for Police/Fire Headquarters Data Center Emergency Construction Services in the amount of $159,708 with Nesko Design/Build Electric (3111 S. 26th Avenue, Broadview, IL). Funding will be provided by the Capital Improvement Program General Obligation Bonds (Account 415.40.4116.65502 – 415179) and from E911 Funds (Account 205.22.5150.65625). This is an emergency project and was not budgeted in 2015. For Action (A3.6) Approval of Single Source Service Agreement with Motorola, Inc. for 911 Center Staff recommends that City Council authorize the City Manager to execute the renewal of the annual single source Service Agreement with Motorola, Inc. (1309 East Algonquin Road., Schaumburg, IL) for the amount of $79,386.36. The Agreement is effective from January 1, 2016 through December 31, 2016. Funding is provided by the Emergency Telephone System Account (205.22.5150.62509). For Action (A3.7) Approval of Renewal of Single Source Building Automation Service Agreement for HVAC Systems with Schneider Electric Staff recommends that City Council authorize the City Manager to execute a three year, single source service agreement for the Building Automation System (BAS) with Schneider Electric, (17475 Palmer Blvd., Homewood, IL) in the amount of $25,752 for FY 2016, $26,436 for FY 2017 and $27,132 for FY 2018 to cover hardware/software and service visits for HVAC systems in 8 City buildings. Funding is provided by Facilities Service Agreements Account (100.26.2677.62509). For Action (A3.8) Approval of Expenditure of Public, Education & Government (PEG) Funds to Evanston/Skokie School District 65 and Evanston Township High School District 202 Staff recommends City Council authorization for expenditure of $71,017.97 in Public, Education & Government (PEG) Funds for equipment purchases for the Education Channels for fiscal year 2015. Fund distribution is for $39,017.97 to District 202 and $32,000 to District 65. Expenses will be charged to account 100.15.1510.64004 – PEG Fund Distribution For Action City Council Agenda December 14, 2015 Page 5 of 10 (A3.9) Approval of Service Agreement for the 2015 Certificate of Rehabilitation Program with James B. Moran Center for Youth Advocacy Staff recommends that City Council authorize the City manager to execute an agreement with the James B. Moran Center for Youth Advocacy (1123 Emerson, Suite 203 Evanston, IL) to provide legal services for not less than 9 Evanston residents to secure certificates of rehabilitation in an amount not to exceed $30,000. Funding for this agreement is provided by a $30,000 allocation approved in City’s 2015 Community Development Block Grant budget. For Action (A4) Approval of Proposed 2016 City Council Meeting Dates Staff recommends that City Council approve the 2016 City Council meeting dates. For Action (A5) FY2015 3rd Quarter Financial Report Staff recommends City Council accept and place on file the FY2015 3rd Quarter Financial Report. For Action: Accept and Place on File (A6) 2015 Post Bond Issuance Report Staff recommends the City Council review and place the 2015 Post Bond Issuance Report on file. For Action: Accept and Place on File (A7) Resolution 125-R-15 Authorizing the Transfer of Motor Fuel Tax Funds for General Maintenance of Streets Staff recommends City Council adoption of Resolution 125-R-15 which authorizes the transfer $700,000 of Motor Fuel Tax Funds for general maintenance of streets by City forces. The fund transfer was approved as part of 2015 budget. For Action Staff recommends review and adoption by the City Council of the following twelve (12) abatement resolutions (Items A8.1 to A8.12). The Resolutions will abate (decrease) the amount of the 2015 property tax levy needed to retire the outstanding general obligation debt. Generally, abated debt amounts are funded through sources other than property taxes such as TIF incremental revenue, water/sewer receipts, and parking garage revenues. The City’s total abatement for 2015 is $8,884,363. (A8.1) Resolution 105-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 105-R-15 abatement for General Obligation Bonds, Series 2006. For Action City Council Agenda December 14, 2015 Page 6 of 10 (A8.2)Resolution 107-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 107-R-15 abatement for General Obligation Bonds, Series 2007. For Action (A8.3) Resolution 108-R-15 General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 108-R-15 abatement for General Obligation Bonds, Series 2008B. For Action (A8.4) Resolution 109-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 109-R-15 abatement for General Obligation Bonds, Series 2008C. For Action (A8.5) Resolution 111-R-15 General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 111-R-15 abatement for General Obligation Bonds, Series 2010B. For Action (A8.6) Resolution 112-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 112-R-15 abatement for General Obligation Bonds, Series 2011A. For Action (A8.7) Resolution 113-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 113-R-15 abatement for General Obligation Bonds, Series 2012A. For Action (A8.8) Resolution 114-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 114-R-15 abatement for General Obligation Bonds, Series 2013A. For Action (A8.9) Resolution 115-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 115-R-15 abatement for General Obligation Bonds, Series 2013B. For Action (A8.10)Resolution 116-R-15 General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 116-R-15 abatement for General Obligation Bonds, Series 2014A. For Action City Council Agenda December 14, 2015 Page 7 of 10 (A8.11)Resolution 110-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 110-R-15 abatement for General Obligation Bonds, Series 2015A. For Action (A8.12)Resolution 106-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 106-R-15 abatement for General Obligation Bonds, Series 2015B. For Action (A9) Approval of Revisions to Street Sweeping Schedule The Parking & Transportation Committee and staff recommend revising the City’s street sweeping schedule in order to encourage compliance, ensure the streets are cleaned of seasonal organic matter, and create clearer communication to residents, visitors, and workers. This item was held until the December 14, 2015 meeting to permit additional discussions regarding the street cleaning needs of various neighborhoods in Evanston. For Action (A10) Ordinance 166-O-15: Revision to Snow Emergency Parking Restrictions Staff requests adoption of Ordinance 166-O-15, which amends City Code Subsection 10-4-13(D)(2) to allow Snow Emergency Parking Restrictions throughout the year during declared Snow Emergencies. Staff recommends suspension of the rules in order to finalize rules for snow emergency to be conveyed on new street signage that will be in development in December 2015/January 2016. For Introduction and Action (A11) Ordinance 115-O-15: Authorizing the Sale of Used Copiers Owned by the City of Evanston Staff recommends City Council adoption of ordinance 115-O-15, which authorizes the sale of 24 surplus copiers to Arcoa Group/Midwest Copier Exchange for $1,975. For Introduction (A12) Ordinance 159-O-15, Authorizing the Sale of Surplus Property: Fleet Vehicles Staff recommends that City Council adopt Ordinance 159-O-15 which directs the City Manager to offer the sale of vehicles owned by the City through public auction. These auctions include venues such as America’s Auto Auction and/or other live auctions, as well as other online auctions as these vehicles become available. For Introduction City Council Agenda December 14, 2015 Page 8 of 10 PLANNING & DEVELOPMENT COMMITTEE (P1) Approval of Vacation Rental License for 1890 Maple Avenue, Unit # 404E City staff recommends approval of a vacation rental license for a guest apartment in the E2 Apartments, Unit #404E for the property located at 1890 Maple Avenue. . For Action (P2) Ordinance 161-O-15, granting a Special Use for a Commercial Indoor Recreation Facility, North Shore Athletics, at 614 Dempster Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 161-O-15 granting special use approval for a Commercial Indoor Recreation facility, North Shore Athletics, at 614 Dempster Street in the B2 Business District and oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Suspension of the Rules is requested for Introduction and Action by City Council on December 14, 2015. . For Introduction and Action (P3) Ordinance 154-O-15, Zoning Ordinance Text Amendment – Addition of Rentals to the Automobile and Recreational Vehicle Sales Use The Plan Commission and staff recommend adoption of the Zoning Ordinance Text Amendment to add Rentals to the Automobile and Recreational Vehicle Sales Use and update “Automobile” to “Motor Vehicle”. The proposed amendment will ensure that motor vehicle and truck rental uses are accounted for within the Zoning Code and allowed in the same manner as motor vehicle and recreational vehicle sales uses. . For Introduction (P4) Ordinance 165-O-15, Zoning Ordinance Text Amendment – Modifications to Which Structures and Surfaces are Included in the Calculation of Maximum Impervious Surface Coverage and Building Lot Coverage Regulations The Plan Commission and staff recommend adoption of the Zoning Ordinance Text Amendment to modify which deck structures and surfaces are included in the calculation of maximum impervious surface coverage and building lot coverage calculations. . For Introduction City Council Agenda December 14, 2015 Page 9 of 10 ECONOMIC DEVELOPMENT COMMITTEE (O1) Approval of Downtown Evanston FY2016 Request for Budget Contribution Share The Economic Development Committee and staff recommend City Council approval of funding for Downtown Evanston as follows: 1) $370,000 from the Special Service Area # 4 (SSA #4) for downtown operations and maintenance; 2) $98,670 equally split equally between the Washington National TIF and the Economic Development Fund for additional maintenance contract reimbursements; and 3) $98,000 from the Economic Development Fund for supplemental marketing and economic development activities. . For Action (O2) Approval of Storefront Modernization Program Application for 2200 Green Bay Road, Northstar Heating and Cooling The Economic Development Committee and staff recommend approval for financial assistance through the Storefront Modernization Program to 2200 Green Bay Road in an amount not to exceed $10,000. Funding is provided by the Economic Development Fund’s Business District Improvement Account (225.21.5300.65522). For Action (O3) Approval of Storefront Modernization Program Application for 1806 Church Street The Economic Development Committee and staff recommend approval of financial assistance through the Storefront Modernization Program to 1806 Church Street., LLC, owner of 1806 Church Street in an amount not to exceed $50,000. Funding is provided by the Economic Development Fund’s Business District Improvement Account (225.21.5300.65522). . For Action (O4) Approval of Storefront Modernization Program Application for Dance Center Evanston, 1934 Dempster Street The Economic Development Committee and staff recommend approval for financial assistance through the Storefront Modernization Program to Dance Center Evanston, 1934 Dempster Street, in an amount not to exceed $50,000. Funding is provided by the Economic Development Fund’s Business District Improvement Account (225.21.5300.65522). . For Action City Council Agenda December 14, 2015 Page 10 of 10 (O5) Approval of Storefront Modernization Program Application for Sketchbook Brewing Company, 821 Chicago Avenue The Economic Development Committee and staff recommend approval for financial assistance, through the Storefront Modernization Program, to Sketchbook Brewing Company at 821 Chicago Avenue in an amount not to exceed $2,319.83. Funding is provided by the Economic Development Fund’s Business District Improvement Account (225.21.5300.65522). . For Action (O6) Resolution 118-R-15, Evanston Entrepreneurship Support for Sunshine Enterprises Staff and the Economic Development Committee recommend City Council approve Resolution 118-R-15 authorizing the City Manager to negotiate and execute a grant agreement with Sunshine Gospel Ministries, an Illinois not-for- profit corporation, d/b/a “Sunshine Enterprises” for an amount not to exceed $50,000 to help facilitate business creation opportunities for primarily low- and moderate-income Evanston residents. Funding is provided by the Community Development Block Grant’s Economic Development Fund (215.21.5260.63064), which has $275,457.33 reserved for economic development projects. . For Action MEETINGS SCHEDULED THROUGH JANUARY 11, 2015 Upcoming Aldermanic Committee Meetings Wed, Dec 16 6:30 pm M/W/EBE Advisory Committee Fri, Dec 18 7 am Housing & Homelessness Commission Mon, Jan 4 6 pm Rules Mon, Jan 4 7:30 pm Human Services Thurs, Jan 7 7 pm Housing & Homelessness Commission Mon, Jan 11 6 pm A&PW, P&D, City Council Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.