HomeMy WebLinkAbout11.23.15 Agenda
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, November 23, 2015
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee meets at 7:15 p.m.
City Council meeting will convene after conclusion of the P&D meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Tendam
(II) Mayor Public Announcements and Proclamations
Delta Sigma Theta Sorority Inc. Evanston North Shore Alumnae Chapter “Red
and White Day”
(III) City Manager Public Announcements
Promotion of Captain Paul Polep to Fire Department Division Chief
Promotion of Sergeant Melissa Sacluti to Police Commander
Shop Evanston for the Holidays & Small Business Saturday, November 28
Holiday Trash Collection Schedule
Snow Plan Presentation
City Department Organizational Update
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
(VI) Special Order of Business: Emerson/Ridge/Green Bay Viaduct Street Light
Options
City Council Agenda November 23, 2015 Page 2 of 8
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Grover
Planning & Development - Alderman Tendam
Human Services - Alderman Grover
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) Approval of Emerson/Ridge/Green Bay Pedestrian Street Light Options
Staff recommends City Council select a preferred pedestrian light style to be
incorporated into the Emerson/Ridge/Green Bay Road Intersection
Improvements to be bid by the Illinois Department of Transportation in March
2016 for construction beginning May 2016. Staff will give a presentation of the
various options available.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting November 9, 2015
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through November 1, 2015 $2,581,399.48
(A2) FY2015 City of Evanston Bills – November 24, 2015 $4,925,231.66
For Action
City Council Agenda November 23, 2015 Page 3 of 8
(A3.1) Approval of Contracts for Water Treatment Chemicals for FY2016 (Bid 15-
57)
Staff recommends that City Council authorize the City Manager to execute
contracts with the following five vendors to supply water treatment chemicals in
response to Bid 15-57: 1) Univar USA (8201 S 212th St, Kent, WA) in the amount
of $148,844.50 to supply aluminum sulfate (alum); 2) Alexander Chemical (1901
Butterfield Road, Downers Grove, IL) in the amount of $35,063 to supply
chlorine; 3) Mosaic-Fishhawk (13830 Circa Crossing Dr, Lithia, FL) in the amount
of $123,600 to supply HFS acid (fluoride); 4) Polydyne Inc. (One Chemical Plant
Road, Riceboro, GA) in the amount of $19,200 to supply polymer; and 5) Carus
Corporation (315 Fifth Street, Peru, IL) in the amount of $91,744.80 to supply
blended phosphate. The total of these proposed purchases is $418,452.30.
Funding is provided by the Water Fund.
For Action
(A3.2) Approval of Purchase of Insurance/Renewals for Property, Excess Liability
& Excess Worker’s Compensation for Fiscal Year 2016
Staff recommends City Council approval to purchase the outlined policies at a
total cost of $531,440. The policies will renew all insurance coverage for the City
for Fiscal Year 2016. All coverage exclusive of Worker’s Compensation is
budgeted at $490,000, and Worker’s Compensation is budgeted at $130,000, for
a FY2016 total of $620,000. Funding is provided by the Insurance Fund Business
Unit 7800, Object Codes 62615 & 66044.
For Action
(A3.3) Approval of Contract with Bolder Contractors, Inc. for Sheridan Road Water
Main Lining (Bid No. 15-60)
Staff recommends City Council authorize the City Manager to execute a contract
for the Sheridan Road Water Main Lining with Bolder Contractors, Inc. (316 Cary
Point Drive, Cary, IL) in the amount of $3,767,440. Funding will be provided from
the Water Fund (Account 513.71.7330.65515 – 415450).
For Action
(A3.4) Approval of Agreement with the Youth Job Center of Evanston Inc. for
2015-16 Building Career Pathways to Sustainable Employment Program
Staff recommends that City Council authorize the City Manager to execute the
2015 agreement with the Youth Job Center of Evanston Inc. (YJC) (1114 Church
Street, Evanston, IL) to provide fifteen disconnected and unemployed young
adults who are low to moderate income Evanston residents (ages 18-25) with a
career pathway plan that leads to educational/work trade certification, etc., in an
amount not to exceed $80,000 for FY 2015-16. Funding is budgeted in Parks,
Recreation and Community Services, Account 100.30.3215.62490.
For Action
City Council Agenda November 23, 2015 Page 4 of 8
(A3.5) Approval of Increased Allocation for a Back-up Building Inspection and
Plan Review Services Contract (SAFEbuilt)
Staff recommends City Council authorization for the City Manager to execute an
increase to the back-up Building Inspection and Plan Review Services contract
agreement from $20,000 to a not to exceed amount of $40,000 with SAFEbuilt,
Inc. (3755 Precision Drive, Suite 140, Loveland, CO). The FY 2015 cost of back-
up plan review and inspection services is expected to exceed the allocated
budget amount of $25,000. The additional expense will be covered by a residual
balance in designated Community Development Department accounts.
For Action
(A3.6) Approval of Emergency Engineering Services for Police/Fire Headquarters
Data Center
Staff recommends approval of agreement for engineering services for emergency
improvements to the Police/Fire Headquarters Data Center in the amounts of
$24,500 with McGuire Engineers (300 South Riverside Plaza, Suite, 1650,
Chicago, IL). Funding is provided by FY2015 Facilities Contingency Account
(415.26.4150.62145.415179).
For Action
(A3.7) Approval of Emergency UPS Pre-Purchase for Police/Fire Headquarters
Data Center
Staff recommends approval of an emergency pre-purchase for contractor
reassignment of a new 40kVA UPS (uninterruptible power supply) unit for the
Police/Fire Headquarters Data Center in the amount of $40,850 from Kramer
Datapower Inc. (530 Keystone Drive, Warrendale, PA). Funding is provided by
FY2015 Facilities Contingency Account (415.26.4150.65502.415179).
For Action
(A4) Approval of Change Order #1 with Havey Communications for Emergency
Lighting and Sirens (Bid #13-15)
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 to the contract for the purchase of emergency lighting,
sirens and after-market products and services with Havey Communications Inc.,
(28835 Herky Drive # 117, Lake Bluff, IL). This Change Order will expand the
scope of the contract to include the installation of equipment for 4 additional
police vehicles purchased in 2015. The cost of this change order is not to exceed
$28,904. Funding is provided by the Fleet Maintenance Fund
(600.26.7710.65060).
For Action
(A5) Approval of Revisions to Street Sweeping Schedule
The Parking & Transportation Committee and staff recommend revising the City’s
street sweeping schedule in order to encourage compliance, ensure the streets
are cleaned of seasonal organic matter, and create clearer communication to
residents, visitors, and workers.
For Action
City Council Agenda November 23, 2015 Page 5 of 8
(A6) Resolution 104-R-15: Fiscal Year 2016 Budget of the City of Evanston
Staff recommends that City Council adopt Resolution 104-R-15 adopting the FY
2016 Budget of the City of Evanston, in the amount of $304,494,806.
For Action
(A7) Ordinance 136-O-15: City of Evanston 2015 Tax Levy
Staff requests adoption of Tax Levy Ordinance 136-O-15, which levies the
annual property tax for General Fund Operations, Illinois Municipal Retirement
Fund, Police and Fire Pension Funds, and General Assistance Fund. This
ordinance was introduced at the October 24, 2015 City Council meeting.
For Action
(A8) Ordinance 137-O-15: 2015 Special Service Area #4 Tax Levy
Staff requests adoption of Tax Levy Ordinance 137-O-15, which levies the
annual property tax for Special Service Area #4. This ordinance was introduced
at the October 24, 2015 City Council meeting.
For Action
(A9) Ordinance 138-O-15: 2015 Special Service Area #6 Tax Levy
Staff requests adoption of Tax Levy Ordinance 138-O-15, which levies the
annual property tax for Special Service Area #6. This ordinance was introduced
at the October 24, 2015 City Council meeting.
For Action
(A10) Ordinance 139-O-15: Evanston Public Library 2015 Tax Levy
The Library Board requests adoption of Tax Levy Ordinance 139-O-15 which
levies the annual property tax for the Evanston Public Library. This ordinance
was introduced at the October 24, 2015 City Council meeting.
For Action
(A11) Ordinance 151-O-15, Amending Section 10-11-8, Schedule VIII (A), Parking
Prohibited at all times to Include Barton Avenue, both Sides, Howard Street
North to the First Alley.
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 151-O-15 prohibiting parking on the 100 block of Barton
Avenue. This ordinance was introduced at the November 9, 2015 City Council
meeting.
For Action
City Council Agenda November 23, 2015 Page 6 of 8
(A12) Ordinance 152-O-15, Amending Section 10-11-22, Schedule XXII (B) to
Include Dobson Street, West of Ridge Avenue to the Dead End, and Barton
Avenue from the First Alley North of Howard Street to the CTA Right of
Way.
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 152-O-15 establishing residents only parking on Barton
Avenue and Dobson Street. This ordinance was introduced at the November 9,
2015 City Council meeting.
For Action
(A13) Ordinance 147-O-15, Increasing the Number of Class D Liquor Licenses for
Nakorn, Inc., d/b/a Nakorn, 1622 Orrington Avenue
Local Liquor Commissioner and Board recommend City Council adoption of
Ordinance 147-O-15, which amends Evanston City Code of 2012 Subsection 3-
4-6-(D), as amended, to increase the number of authorized Class D liquor
licenses from forty-seven (47) to forty-eight (48), and permit issuance of a Class
D license to Nakorn, Inc., d/b/a Nakorn, 1622 Orrington Avenue. This ordinance
was introduced at the November 9, 2015 City Council meeting.
For Action
(A14) Ordinance 148-O-15, Increasing the Number of Class D Liquor Licenses for
Coffee House Holdings, Inc., d/b/a Starbucks Coffee #2444, 519 Main Street
Local Liquor Commissioner and Board recommend City Council adoption of
Ordinance 148-O-15, which amends Evanston City Code of 2012 Subsection 3-
4-6-(D), as amended, to increase the number of authorized Class D liquor
licenses from forty-eight (48) to forty-nine (49), and permit issuance of a Class D
license to Coffee house Holdings, Inc., d/b/a Starbucks #2444, 519 Main Street.
This ordinance was introduced at the November 9, 2015 City Council meeting.
For Action
(A15) Ordinance 150-O-15, Increasing the Number of Class C-1 Liquor Licenses
for 27 Live, LLC
Liquor Control Board and staff recommend City Council adoption of Ordinance
150-O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(C-1), as
amended, to increase the number of authorized Class C-1 liquor licenses from
four (4) to five (5), and permit issuance of a Class C-1 license to 27 Live, LLC,
d/b/a 27 Live, 1012 Church Street. This ordinance was introduced at the
November 9, 2015 City Council meeting.
For Action
City Council Agenda November 23, 2015 Page 7 of 8
PLANNING & DEVELOPMENT COMMITTEE
(P1) Resolution 117-R-15 , 1030 Forest Avenue Subdivision
Staff recommends adoption of Resolution 117-R-15 to grant approval of the
proposed subdivision of the property located at 1030 Forest Avenue from one lot
into two lots.
. For Action
(P2) Ordinance 157-O-15, granting a Special Use for a Commercial Indoor
Recreation Facility, 9 Round Fitness, at 1706 Central Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
157-O-15 granting special use approval for a Commercial Indoor Recreation
facility, 9 Round Fitness, at 1706 Central Street in the B1a Business District and
oCSC Central Street Overlay District. The applicant has complied with all zoning
requirements, and meets all of the standards for a special use for this district.
Suspension of the Rules is requested for Introduction and Action on November
23, 2015.
. For Introduction and Action
(P3) Ordinance 158-O-15, Granting an Amendment to a Special Use for a
Daycare Center – Child, Little Green Tree House, at 2812-2814 Central
Street
Staff recommends adoption of Ordinance 158-O-15 to amend two conditions
required by special use Ordinance 105-O-15 that granted approval for Daycare
Center-Child at 2812-2814 Central Street in September 2015. The amendment
preserves the intent of the conditions while providing clarity regarding the parking
requirements that will be imposed on the tenant and special use operator, Little
Green Tree House. Suspension of the Rules is requested for Introduction and
Action on November 23, 2015.
. For Introduction and Action
(P4) Ordinance 60-O-15, Amendments to the Inclusionary Housing Ordinance
Staff recommends City Council adoption of Ordinance 60-O-15, amendments to
the Inclusionary Housing Ordinance (IHO). The Ordinance covers all new
developments with five or more units within Transit Oriented Development (TOD)
areas and ten or more units outside of TOD areas. It applies to for sale and rental
developments, and condo conversions, and requires a minimum 10% of
affordable units on site, or a fee in lieu of $100,000 per unit if the development is
within a TOD area or $75,000 per unit if outside of a TOD area. If the affordable
units are provided on site, the developer would be entitled to density bonuses
and reduction in parking requirements. This ordinance was introduced at the
October 26, 2015 City Council meeting and held for the November 23, 2015 City
Council meeting on November 9, 2015.
. For Action
City Council Agenda November 23, 2015 Page 8 of 8
APPOINTMENTS
(APP1) For Reappointment to:
Arts Council Greg Allen
Arts Council Carole Bass
Arts Council Lisa Degliantoni
Arts Council Fran Joy
Arts Council Dino Robinson
Arts Council Nan Stein
For Action
MEETINGS SCHEDULED THROUGH DECEMBER 2015
Upcoming Aldermanic Committee Meetings
Wed, Dec 2 7:30 pm Economic Development Committee
Mon, Dec 7 6 pm Rules Committee
Mon, Dec 7 7:30 pm Human Services Committee
Mon, Dec 14 6 pm A&PW, P&D, City Council meetings
Tues, Dec 15 7 pm Housing & Community Dev Act Committee
Wed, Dec 16 6 pm Transportation/Parking Committee
Wed, Dec 16 6:30 pm M/W/EBE Advisory Committee
Fri, Dec 18 7 am Housing & Homelessness Commission
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.