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HomeMy WebLinkAbout10.26.15 Agenda CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, October 26, 2015 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development (P&D) Committee meets at 7:15 p.m. City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wynne (II) Mayor Public Announcements (III) City Manager Public Announcements NorthShore University Health System Donation for the Rethink Your Drink Public Awareness Campaign Community Health Status Assessment Survey Report (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Special Order of Business: Harley Clarke Mansion (VII) Consent Agenda: Alderman Rainey City Council Agenda October 26, 2015 Page 2 of 8 (VIII) Report of the Standing Committees Administration & Public Works - Alderman Rainey Planning & Development - Alderman Holmes Human Services - Alderman Grover (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Continuation of Discussion on Next Steps for Harley Clarke Property Staff recommends that the City Council receive and file this report on proposals for the future of the Harley Clarke Mansion and provide direction to staff. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of October 12, 2015 (M2) Approval of Minutes of the Regular City Council Meeting of October 19, 2015 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through October 4,, 2015 $2,694,297.38 (A2) FY2015 City of Evanston Bills – October 27, 2015 $3,430,771.20 For Action (A3.1) Approval of Contract for the Washroom Renovation at Levy Senior Center with Construction Consulting & Disbursement Services (Bid 15-59) Staff recommends City Council authorize the City Manager to execute a contract for the Washrooms Renovation at Levy Senior Center (Bid 15-59) with Construction Consulting & Disbursement Services (5836 Lincoln Ave., Morton Grove, IL), in the amount of $45,530. Funding is provided by the Capital Improvement Program (Account 415.26.415.65515 – 415602). This project was budgeted at $84,000 in FY 2015. For Action City Council Agenda October 26, 2015 Page 3 of 8 (A3.2) Approval of Funding Request for First Night Evanston Staff recommends that the City Council consider the request for funding in the amount of $5,000 from Emily Guthrie of First Night Evanston. Funding is provided by the Economic Development Fund, Account 225.21.5300.65525. For Action (A4.1) Approval of Change Order No. 1 for North and South Standpipe Rehabilitation Engineering Support Services (RFP 13-61) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to an agreement for North and South Standpipe Rehabilitation Engineering Support Services with Tank Industry Consultants (7740 West New York Street, Indianapolis, IN) in the not-to-exceed amount of $39,744.45, increasing the contract amount from $141,720 to $181,464.45. Funding is from the Water Fund (Account 513.71.7330.65515 – 733092). For Action (A4.2) Approval of Change Order No. 1 for Repair and Repainting of North and South Standpipes (Bid 15-03) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 for the repair and repainting of North and South Standpipes with American Suncraft Company, Inc. (10836 Schiller Road, Medway, OH). This change order will extend the contract duration by 32 days from November 19, 2015 to December 21, 2015. There will be no change to the current contract amount of $3,271,043. For Action (A5) Resolution 96-R-15, Contract Extension with Groot Industries for Solid Waste Collection Staff recommends City Council adoption of Resolution 96-R-15 authorizing the City Manager to execute contract amendments to waste services agreements with Groot Industries (2500 Landmeier Road, Elk Grove Village, IL) and to renew these agreements. The residential solid waste and yard waste collection amendments authorize a contract extension for a (2) two-year period, with the City’s option to renew for three additional one-year terms. The Municipal Solid Waste Franchise amendment is for a (5) five-year period. All agreements include a decrease in monthly cost for the first year. For Action (A6) Resolution 63-R-15, Authorizing the City Manager to Negotiate and Execute a Parking Agreement with Youth & Opportunity United, Inc. for Usage of Parking Lot Located at 1623 Dodge Avenue Staff recommends City Council adoption of Resolution 63-R-15, authorizing the City Manager to negotiate and execute a Parking Agreement with Youth & Opportunity United, Inc. (Y.O.U.) for usage of the parking lot at 1623 Dodge Avenue, while their new facility is under construction. For Action City Council Agenda October 26, 2015 Page 4 of 8 (A7) Resolution 98-R-15; Approving Release of Certain Closed Session Minutes Staff recommends that City Council adopt Resolution 98-R-15 releasing the closed session meeting minutes listed on Exhibit A and finding that a need still exists for confidentiality as to the minutes on Exhibit B. The City is furthering its efforts to provide access to information and openness in government through the appropriate release of closed session minutes of the City Council. For Action (A8) Ordinance 42-O-15, Gender Neutral Restroom Signage Staff recommends City Council adoption of Ordinance 42-O-15 that would require all applicable public restroom facilities be designated by signage that the facilities are for men, women or are gender neutral. The proposed ordinance also amends the 2012 International Building Code to include definitions for multi occupancy, single occupancy and gender neutral restrooms. For Introduction (A9) Ordinance 140-O-15: Grove Street Parking Prohibited The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 140-O-15, amending Section 10-11-8, Schedule XIII (A), which prohibits parking at all times to include Grove Street, south side, Wesley Avenue to Ashland Avenue. Suspension of the Rules is requested for Introduction and Action on October 26, 2016. For Introduction and Action (A10) Ordinance 141-O-15: Grove Street Residents Only Parking The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 141-O-15, creating Subsection 10-11-18, Schedule XVIII (M1): Parking prohibited between the hours of 8:00 A.M. and 6:00 P.M. Monday through Saturday, except national holidays upon the following designated streets or portions thereof Grove Street, both sides, Asbury Avenue west to the first alley, by all vehicles not bearing a valid permit for the district. Suspension of the Rules is requested for Introduction and Action on October 26, 2016. For Introduction and Action (A11) Ordinance 125-O-15, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Staff recommends City Council adoption of Ordinance 125-O-15 authorizing the City to borrow up to $1,100,000 from the Illinois Environmental Protection Agency (IEPA) Water Pollution Control Loan Program for the construction of the Large Diameter Sewer Rehabilitation on the Mulford Street right-of-way extension west of Dodge Avenue, and authorizing the City Manager to execute the loan agreement with the IEPA. Debt service will be paid from the Sewer Fund. This ordinance was introduced at the October 12, 2015 City Council meeting. For Action City Council Agenda October 26, 2015 Page 5 of 8 (A12) Ordinance 127-O-15, Decreasing the Number of Class D Liquor Licenses for Italian Kitchen, Ltd. d/b/a Dave’s Italian Kitchen, 1635 Chicago Avenue Staff recommends City Council adoption of Ordinance 127-O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty-one (51) to fifty (50). Italian Kitchen, Ltd., d/b/a Dave’s Italian Kitchen (“Company”), 1635 Chicago Avenue, is not renewing its liquor license. This ordinance was introduced at the October 12, 2015 City Council meeting. For Action (A13) Ordinance 128-O-15, Decreasing the Number of Class D Liquor Licenses for DMK Ventures – Noyes Street, LLC d/b/a DMK Burger & Fish, 815 Noyes Street Staff recommends City Council adoption of Ordinance 128-O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty (50) to forty-nine (49). DMK Ventures – Noyes Street, LLC, d/b/a DMK Burger & Fish (“Company”), 815 Noyes Street, is not renewing its liquor license. This ordinance was introduced at the October 12, 2015 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 132-O-15, Granting a Special Use for an Educational Institution, Beacon Academy, at 1560 Sherman Avenue The Zoning Board of Appeals and City staff recommend adoption of Ordinance 132-O-15 granting a special use permit for an Educational Institution - Private, Beacon Academy, in the D3 Downtown Core Development District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Suspension of the Rules is requested for Introduction and Action on October 26, 2016. For Introduction and Action (P2) Ordinance 135-O-15 Granting Major Zoning Relief for Parking at 309-323 Howard Street The Zoning Board of Appeals and City staff recommend approval of Ordinance 135-O-15 granting major zoning relief for zero parking spaces where twelve parking spaces are required for the conversion of second floor office space into nine dwelling units at 309-323 Howard Street. The applicant has complied with all other zoning requirements, and meets the standards for variations. For Introduction City Council Agenda October 26, 2015 Page 6 of 8 (P3) Ordinance 133-O-15, Granting a Special Use for a Type 2 Restaurant, Harold’s Chicken & Fish, at 337 Howard Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 133-O-15 granting a special use permit for Type 2 Restaurant, Harold’s Chicken & Fish, in the B3 Business District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. For Introduction (P4) Ordinance 134-O-15 Granting Major Zoning Relief for One Open Parking Space at 839 Hartrey Avenue The Zoning Board of Appeals and City staff recommend denial of Ordinance 134- O-15 granting major zoning relief for one open parking space in the front yard with street access where alley access is present. The ZBA found the proposal does not meet the standards for variations. Specifically, the requested zoning relief does not keep with the intent of the Zoning Ordinance, and there is no practical difficulty that is peculiar to the property since the property features compliant alley access and parking spaces. For Introduction (P5) Ordinance 60-O-15, Amendments to the Inclusionary Housing Ordinance Staff recommends City Council adoption of Ordinance 60-O-15, Amendments to the Inclusionary Housing Ordinance (IHO). The Ordinance covers all new developments with five or more units within Transit Oriented Development (TOD) areas and ten or more units outside of TOD areas. It applies to for sale and rental developments, and condo conversions, and requires a minimum 10% of affordable units on site, or a fee in lieu of $100,000 per unit if the development is within a TOD area or $75,000 per unit if outside of a TOD area. If the affordable units are provided on site, the developer would be entitled to density bonuses and reduction in parking requirements. At the June 8, 2015 Planning and Development Committee meeting, the Committee directed staff to organize a community meeting to gather feedback from all stakeholders. A community meeting was held on June 29, 2015 for this purpose For Introduction (P6) Ordinance 120-O-15, Zoning Ordinance Text Amendment for Payday Loan Establishments The Plan Commission and staff recommend City Council adoption of Ordinance 120-O-15, a Zoning Ordinance Text Amendment to clarify the existing distance requirement between Payday Loan and Consumer Loan Establishments. The proposed amendment will make it easier for potential businesses to learn about the distance requirement at the same time they find out in which district the use is allowed, which currently is only the C2 Commercial District. This ordinance was introduced at the October 12, 2015 City Council meeting. For Action City Council Agenda October 26, 2015 Page 7 of 8 (P7) Ordinance 121-O-15 Zoning Ordinance Text Amendment Regarding Height Requirements for Planned Developments in the D3-Downtown Core Development District The Plan Commission and staff recommend City Council adoption of Ordinance 121-O-15, a Zoning Ordinance Text Amendment to specify that, for planned developments in the D3 District, the height of up to four (4) stories (or 40 feet, whichever is less) of parking levels may be excluded from the calculation of building height to match the current regulations in other downtown zoning districts. This ordinance was introduced at the October 12, 2015 City Council meeting. For Action ECONOMIC DEVELOPMENT COMMITTEE (O1) Resolution 100-R-15, Evanston Small Business Workforce Development Program Funding Staff and the Economic Development Committee recommend City Council adopt Resolution 100-R-15 authorizing the City Manager to administer the Small Business Workforce Development Program. This will authorize creation of the Evanston Small Business Workforce Development Program and provide funding totaling $24,000 for the remainder of 2015. The program would launch on November 2, 2015. Funding is provided by The Economic Development Fund’s Business Retention/Expansion Fund (Account 225.21.5300.62662). . For Action APPOINTMENTS (APP1)For Appointment To: 911-Emergency Telephone System Board Daniel Lipson Environment Board Jerri Garl Environment Board Scott Osborne Preservation Commission Robert Bady City Council Agenda October 26, 2015 Page 8 of 8 MEETINGS SCHEDULED THROUGH NOVEMBER 2015 Upcoming Aldermanic Committee Meetings Wed, Oct 28 6 pm Transportation/Parking Committee Wed, Oct 28 7:30 pm Economic Development Committee Mon, Nov 2 6 pm Rules Committee Mon, Nov 2 7:30 pm Human Services Committee Mon, Nov 9 6 pm A&PW, P&D, City Council meetings Mon, Nov 16 7 pm City Council meeting (if needed for budget) Tues, Nov 17 7 pm Housing & Community Dev Act Committee Wed, Nov 18 6 pm Transportation/Parking Committee Wed, Nov 18 6:30 pm M/W/EBE Advisory Committee Wed, Nov 18 7:30 pm Economic Development Committee Fri, Nov 20 7 am Housing & Homelessness Commission Mon, Nov 23 6 pm A&PW, P&D, City Council meetings Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.