HomeMy WebLinkAbout09.15.15 Agenda
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Tuesday, September 15, 2015
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting will convene after conclusion of the P&D meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Grover
(II) Mayor Public Announcements and Proclamations
Hispanic Heritage Month
(III) City Manager Public Announcements
United Way Evanston Day of Caring, September 19, 2015
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Holmes
Human Services - Alderman Grover
City Council Agenda September 15, 2015 Page 2 of 8
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of August 17, 2015
For Action
(M2) Approval of Minutes of the Regular City Council Meeting of August 31, 2015
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through August 9, 2015 $2,916,529.11
City of Evanston Payroll through August 23, 2015 $2,939,724.14
(A2) FY2015 City of Evanston Bills – September 16, 2015 $6,378,586.48
Credit Card Activity – Period Ending July 31, 2015 $ 230,027.21
For Action
(A3.1) Approval of Contract Extension with Third Millennium Associates, Inc. for
the 2016 Wheel Tax Print, Mail and Fulfillment Services
City staff recommends that the City Council authorize the City Manager to
execute a contract extension for print, mail and fulfillment services with Third
Millennium Associates, Inc. (4200 Cantera Drive, Suite 105, Warrenville, IL)
effective September 1, 2015 – August 31, 2016. The estimated annual cost for
production is $26,500 and processing is estimated at $35,400. Funding is
provided by Revenue Account 100.19.1910.52010 and Expense Account
100.19.1910.65045.
For Action
(A3.2) Approval of Contract with Schroeder & Schroeder Inc. for Paving of the
Alley North of Greenwood Street, East of Maple Avenue (Bid 15-56)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2015 CDBG Alley Paving Project with Schroeder & Schroeder
Inc. (7306 Central Park Avenue, Skokie, IL) in the amount of $157,772.50.
Funding is provided by CDBG Funds (Account 215.21.5170.62480).
For Action
City Council Agenda September 15, 2015 Page 3 of 8
(A4.1) Approval of Change Order No. 1 for the 2015 CIP 3 Street Resurfacing
Project to Pave Fire Station #2 Parking Lot (Bid 15-44)
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 to the contract for the 2015 CIP 3 Street Resurfacing Project
with J.A. Johnson Paving Inc. (1025 Addison Court, Arlington Heights, IL) in the
amount of $47,447.45 for Fire Station #2 parking lot paving. Funding is provided
by the CIP Street Resurfacing Account 415.26.4150.65515/415855.
For Action
(A4.2) Approval of Change Order No. 2 for 2014 Manhole Lining (Bid 14-57)
Staff recommends the City Council authorize the City Manager to execute
Change Order No. 2 for the 2014 Manhole Lining contract with National Power
Rodding Corporation (2500 W. Arthington Street, Chicago, IL). This change order
will increase the contract amount by $23,930.50, from $133,600.00 to
$157,530.50. Funding is provided by the Sewer Fund (Account
515.71.7400.62461).
For Action
(A5) Resolution 73-R-15, Intergovernmental Agreement with Evanston/Skokie
School District 65 for Video Communication Specialist
Staff recommends City Council adopt Resolution 73-R-15, “Authorizing the City
Manager to Execute an Intergovernmental Agreement with the Evanston/Skokie
School District No. 65 to Cost Share for a Video Telecommunications Specialist
to Broadcast Meetings for Both Public Bodies.” This intergovernmental
agreement outlines compensation to the City in the amount of $25,000 per year
for services provided by the City’s Video Communication Specialist to District 65.
It also provides a framework for duties undertaken by this employee to support
broadcasting of the District 65 Board meetings.
For Action
(A6) Resolution 77-R-15, Easement Agreement with the Metropolitan Water
Reclamation District of Greater Chicago
Staff recommends that City Council adopt Resolution 77-R-15 authorizing the
City Manager to execute an easement agreement with the Metropolitan Water
Reclamation District of Greater Chicago. This easement allows the City to
maintain and repair three existing storm sewers adjacent to the North Shore
Channel.
For Action
(A7) Resolution 78-R-15: Easement Agreement with the Metropolitan Water
Reclamation District of Greater Chicago
Staff recommends that City Council adopt Resolution 78-R-15 authorizing the
City Manager to execute an easement agreement with the Metropolitan Water
Reclamation District of Greater Chicago. This easement allows the City to
maintain and repair four existing storm sewers at two locations.
For Action
City Council Agenda September 15, 2015 Page 4 of 8
(A8) Resolution 71-R-15 Authorizing a Lease Agreement with North Shore
Senior Center for Office Space at the Civic Center
Staff recommends City Council adoption of Resolution 71-R-15 authorizing the
City Manager to negotiate the lease of office space with North Shore Senior
Center at the rate of $577 per month for 12 months for 577 square feet of space
on the ground floor of the Civic Center (Suite G204 & G205).
For Action
(A9) Resolution 93-R-15 Authorizing a Lease Agreement with Housing Options
for Office Space at the Civic Center
Staff recommends City Council adoption of Resolution 93-R-15 authorizing the
City Manager to negotiate the lease of office space with Housing Options for 12
months for 2,940 square feet of space on the ground floor of the Civic Center
(Suite G310 to G361) at the rate of $2,940 per month.
For Action
(A10) Resolution 86-R-15, Authorizing Extension of a Sublease Agreement with
SEG Café for Property at the Metra Station, 1826 Central Street
Staff recommends City Council adoption of Resolution 86-R-15 which authorizes
a ten month extension of the current sublease agreement between SEG Café,
LLC and The City of Evanston. This sublease is for property leased to the City by
the Union Pacific Railroad at 1826 Central Street.
For Action
(A11) Resolution 95-R-15 Supporting the Voter Empowerment Act of 2015 and
the Voting Rights Amendment Act of 2015
The Mayor and staff recommend that City Council adopt Resolution 95-R-15
supporting the passage of the Voter Empowerment Act of 2015 and the Voting
Rights Amendment Act of 2015 by the U.S. Congress.
For Action
(A12) Ordinance 107-O-15, Limited Parking on Lincoln Street
The Transportation and Parking Committee and staff recommend that City
Council adopt Ordinance 107-O-15 establishing limited parking, no longer than
four (4) hours between the hours of 9:00 A.M. and 6:00 P.M. Monday through
Friday, on Lincoln Street (north side, Ridge Avenue west to Sanitary District
Canal).
For Introduction
(A13) Ordinance 108-O-15, Parking Meter Zone at Chandler-Newberger Parking
Lot 21.
The Transportation and Parking Committee and staff recommend that City
Council adopt Ordinance 108-O-15 adding twelve (12) meters at Parking Lot #21,
1028 Central Street – Chandler-Newberger Center. The maximum limit for these
meters shall be fifteen (15) hours per day between the hours of 9:00 A.M. to 6:00
P.M. at a rate of $0.25 per hour.
For Introduction
City Council Agenda September 15, 2015 Page 5 of 8
(A14) Ordinance 114-O-15, Authorizing the City Manager to Execute Sales
Contract with NRG Acquisitions, LLC for the Sale of City-Owned Real
Property Located at 1821 Ridge Avenue
Staff recommends that City Council adopt Ordinance 114-O-15, “Authorizing the
City Manager to Enter into a Real Estate Contract for the Sale of the Certain City-
Owned Real Property at 1821 Ridge Avenue to NRG Acquisitions, LLC ” for the
amount of $230,000. A two-thirds majority of City Council is required to adopt
Ordinance 114-O-15.
For Introduction
(A15) Ordinance 116-O-15, Implementing a Reorganization and Consolidation of
the Executive Departments in the City of Evanston
Staff recommends City Council adoption of Ordinance 116-O-15 to amend Title
1, Chapter 9 of the Evanston City Code of 2012 as a legislative enactment
implementing organizational realignment and consolidation of the City’s
Executive Departments to ensure a stable City Budget, and that community
standards for City services and livability are met.
For Introduction
(A16) Ordinance 111-O-15 Amending Section 9-2-3 (B) of the Evanston City Code
to Increase Fire Department Ambulance Transport Fee
Staff recommends that City Council adopt Ordinance 111-O-15 amending Section
9-2-3 of the Evanston City Code. The amendment will increase ambulance
transport fees. This ordinance was introduced at the August 31, 2015 City Council
meeting, and referred back to the Administration and Public Works Committee.
For Action
(A17) Ordinance 110-O-15 Amending Title 10, Schedule XVII of the Evanston City
Code to Increase Parking Violation Penalties
Staff recommends that City Council adopt Ordinance 110-O-15, amending Title
10, Schedule XVII, of the Evanston City Code, “Parking Violation Penalties”,
Section 10-11-17. The amendment will increase the penalty for various parking
fines. This ordinance was introduced at the August 31, 2015 City Council meeting,
and referred back to the Administration and Public Works Committee.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 117-O-15, granting a Special Use for a Financial Institution, First
Bank & Trust, at 520 Main Street
The Zoning Board of Appeals and staff recommend City Council adoption of
Ordinance 117-O-15 granting special use approval for a ground floor Financial
Institution, First Bank & Trust, in the C1a Commercial Mixed Use District and the
oDM Dempster-Main Overlay District. The applicant has complied with all zoning
requirements, and meets all standards for a special use for this district.
For Introduction
City Council Agenda September 15, 2015 Page 6 of 8
(P2) Ordinance 118-O-15, Granting a Special Use for a Type 2 Restaurant,
Maxwell Style Grill, at 999 Howard Street
The Zoning Board of Appeals and staff recommend City Council adoption of
Ordinance 118-O-15 granting a special use permit for a Type 2 Restaurant,
Maxwell Style Grill, in the C1 Commercial District. The applicant has complied
with all zoning requirements, and meets all of the standards for a special use for
this district.
For Introduction
(P3) Ordinance 119-O-15 Granting Zoning Relief for a 70’ Building Height for a
Concrete Plant Enclosure for Ozinga RMC, 2525 Oakton Street
The Zoning Board of Appeals and staff recommend City Council adoption of
Ordinance 119-O-15 granting zoning relief to construct a 70’ high concrete plant
enclosure where a maximum height of 60’ is allowed in the I3 General Industrial
District for Ozinga RMC at 2525 Oakton Street. The ZBA found the proposal
meets all standards for variations. The application complies with all other zoning
requirements.
For Introduction
(P4) Ordinance 109-O-15, Amending Firearm Range Licensing Requirements
Staff recommends City Council adoption of Ordinance 109-O-15 to amend
licensing regulations applicable to Firearm Ranges within Title 3 of the City
Code to add application requirements, license conditions, insurance
requirements, and right of inspection.
For Introduction
(P5) Ordinance 105-O-15, Granting a Special Use for a Daycare Center - Child,
Little Green Tree House, at 2812-2814 Central Street
Staff recommends City Council adoption of Ordinance 105-O-15 granting special
use approval for a Daycare Center - Child, Little Green Tree House at 2812-2814
Central Street in the B1a Business District and Central Street Overlay District.
The Zoning Board of Appeals recommended denial of the requested special use,
due to the lack of parking available for the proposed use. Following the ZBA
hearing, the applicant identified additional parking alternatives for the employees
and daily needs of the daycare. This ordinance was introduced at the August 17,
2015 City Council meeting.
For Action
City Council Agenda September 15, 2015 Page 7 of 8
(P6) Ordinance 112-O-15, Granting Zoning Relief for the Number of Dwelling
Units, Number of Parking Spaces, and Parking Lot Aisle Width at 609 South
Boulevard
Staff recommends adoption of Ordinance 112-O-15 granting zoning relief to
establish 16 dwelling units where a maximum of 12 dwelling units are permitted,
16 parking spaces where 27 parking spaces are required, and a 10’ two-way drive
aisle with a 46’ double module width where 24’ two-way drive aisle with a 60’
double module width are required by Code. The proposal did not receive a positive
nor negative recommendation from the ZBA. This ordinance was introduced at the
August 17, 2015 City Council meeting.
For Action
HUMAN SERVICES COMMITTEE
(H1) Approval of the 2015 Emergency Solutions Grant Recommendation
The Human Services Committee, Housing & Homelessness Commission and
staff recommend approval of the 2015 Emergency Solutions Grant (ESG)
allocations totaling $144,818: $133,957 to two social services agencies that
provide housing and services for individuals and families who are homeless or at
risk of homelessness, and $10,861 to the City of Evanston for grant
administration. Funding is provided by the City’s 2015 Emergency Solutions
Grant entitlement allocation from the U.S. Department of Housing & Urban
Development (Account 100.10060.004.2128.55275).
For Action
(H2) Resolution 89-R-15, Lease Agreement for the Noyes Street Theater
(“Theater”) at the Noyes Cultural Arts Center (“NCAC”) with Mudlark
Theater Company
The Human Services Committee and staff recommend City Council adoption of
Resolution 89-R-15 authorizing the City Manager to enter into a new agreement
for an eight (8) month lease term for the Noyes Street Theater (“Theater”) at the
Noyes Cultural Arts Center (“NCAC”) with Mudlark Theater Company.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Approval of Storefront Modernization Program Application for 1900
Greenwood St.
The Economic Development Committee and staff recommend approval for
financial assistance through the Storefront Modernization Program to Spatz &
Associates, owner of 1900 Greenwood Street in an amount not to exceed
$39,200. The scope of the proposed exterior improvements to the building
includes the construction of additional windows and doors and the installation of
awnings, lighting, decorative metalwork, and ADA access.
For Action
City Council Agenda September 15, 2015 Page 8 of 8
MEETINGS SCHEDULED THROUGH SEPTEMBER 2015
Upcoming Aldermanic Committee Meetings
Wed, Sept 16 6:30 pm M/W/EBE Advisory Committee
Wed, Sept 16 7 pm NU-City Committee
Mon, Sept 21 7 pm City Council meeting
Thurs, Sept 24 5:30 pm Emergency Telephone Board
Thurs, Sept 24 7 pm Housing & Community Dev Act Committee
Fri, Sept 25 7 am Housing & Homelessness Commission
Mon, Sept 28 6 pm A&PW, P&D, City Council meetings
Tues, Sept 29 7 pm Housing & Community Dev Act Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.