HomeMy WebLinkAbout01.12.15 Minutes
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, January 12, 2015
Roll Call: Alderman Holmes Alderman Fiske
Alderman Tendam Alderman Braithwaite
Alderman Grover Alderman Wynne
Alderman Rainey Alderman Wilson
Alderman Burrus
Presiding: Mayor Tisdahl
Mayor Tisdahl opened The Regular Meeting of the City Council at 7:45 PM after Roll Call
revealed a quorum was present.
Mayor Public Announcements:
The Mayor read a statement concerning the Evanston Police Department and the
makeup and the relationships with the community, by making the City safer. She thanked
the Officers and staff of the Police Department for their commitment and service to the
City of Evanston.
City Manager Public Announcements
City Manager Bobkiewicz called upon Police Chief Eddington to present the promotions
of Police Officers. The Chief then asked City Clerk Greene to step down to administer the
Oath of Office. Clerk Greene administered the Oath of Office to the following Officers:
Detective Jodie Hart promotion to Sergeant. ; Sergeant Angelo Williams promoted to
Commander; and Commander Jason Parrott to Deputy Chief.
Sergeant Tracy Williams was asked to come forward to give an upda te of his trip to New
York for the funeral service of Police Officer Lu. Jet Blue flew all of the Police Officers
around the country free of charge as they went to show support to the City and the
Officers Family. What he remembered as being worth the tri p was the hug and kiss he
received from the mother of Officer Lu, after presenting her with an envelope from the
Evanston Police Department. One of New York’s Policemen stated the present of so
many Police Officers from around the country really helped wit h the healing process of
the New York Police Department. He also showed a few slides of the trip as well.
City Manager then had the following new Managers introduced: Jennifer Lin, Human
Resources Division Manager / Administrative Services. He stated that she and Grant
City Council Agenda January 12, 2015 Page 2 of 9
Farrar were Junior Attorney’s in the Illinois State Attorney’s Office. Mr. Lyons stated he
was very pleased to have Ms. Lin as the candidate who was chosen.
Gary Gerdes is the new Building & Inspection Services Division Manager, Community
Development Department. Mr. Gerdes stated he was glad to be here and look forward
working with the Council.
Mr. Tim Rhoze, Director Fleetwood/Jourdaine Theater gave a list of the upcoming events.
With all that Mr. Rhoze presented as he began to leave the City Manager called him back
to the podium. Mr. Bobkiewicz announced Mr. Rhoze is staring in the play Airline highway
at the Steppenwolf Theater. There is even talk of going onto Broadway, and the play has
been extended.
Dr. Martin Luther King Day Observances will occur Saturday, January 17, 2015 at noon
in the Fleetwood/Jourdain Center. There will be many dignitaries and others exhibiting
their talents.
Holiday Trash Collections will be postponed one day later as explained by Director
Suzette Robinson of Public Works Department.
Communications: City Clerk
Clerk Greene had no communications for the evening.
Public Comment
The following persons spoke on Harley Clarke Mansion:
Gary Sumaker was asking for a task force to be considered for alternative uses f or the
property.
Diane Williams a member of the Preservation Committee was hoping the Council would
take their idea for a working group to suggest solutions for the Harley Clarke Mansion.
Carl Bova stated his concerns for spending monies renovating the Civic Center for over
a million dollars, but can’t spend a small fraction on the improvements for Harley Clarke,
can’t assist Robert Crowne, can’t manage some of its properties, but will give three
million dollars to a developer.
Diane Korling she concurred with the previous speakers.
Barbara Janes suggested to allow the Coastal Management Program to be accepted by
the Council to have them locate into the Harley Clarke Mansion.
Linda Dawashek, displayed some poster presentations of four other Historic buildings
similar to Harley Clarke.
Mary Rosinski stated she was in agreement with the previous speakers.
Betty Ester there was a program that was presented to help kids grow into a career,
where they had hands on with knowledgeable people. We need this program in
Evanston.
Junad Rizki believes the money is being spent unwisely on member’s pet projects
Items not approved on Consent Agenda:
(A3.2) Approval of 2015 CIPP Sewer Rehabilitation Contract A with Insituform
Technologies USA, LLC (Bid 15-01)
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2015 Cured-In-Place Pipe Lining Contract A with Insituform Technologies USA, LLC
(17988 Edison Avenue, Chesterfield, MO) in the amount of $310,979.10. Funding is
City Council Agenda January 12, 2015 Page 3 of 9
provided by the Sewer Fund, Account 515.71.7420.62461, which has an allocation of
$535,000 for this type of sewer rehabilitation work.
For Action
(A3.3) Approval of an Amendment to the Agency Agreement with Northwestern
University for the Management of the Natural Gas Purchase and an Amendment
to the Agreement for the Purchase of Natural Gas for 16 City Owned Buildings
Staff recommends that the City Council authorize the City Manager to negotiate and
execute Amendment 2 to the Agency Agreement with Northwestern University for the
management of the natural gas purchase. The amendment extend s the term of the
agreement through August 31, 2021. Staff also recommends that the City Council
authorize the City Manager to negotiate and execute Amendment 6 to the agreeme nt
with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston,
TX) for the purchase of natural gas for 16 City owned buildings when the strike price is
below $4.10 per MMBTU. The amended term of the agreement will be effective
September 1, 2016 through August 31, 2021.
For Action
(A5)Ordinance 109-O-14, Adding Title 3, Chapter 31, Regarding Transportation
Network Providers
City staff submits Ordinance 109-O-14 for City Council consideration. City staff was
directed to draft an ordinance to regulate transportation network providers such as
Uber, Sidecar, and Lyft. City staff reviewed and considered comparable ride -share
statutes from similarly situated jurisdictions, including the recently enacted Chicago
Ordinance.
For Introduction
(A8)Ordinance 143-O-14, Decreasing the Number of Class D Liquor Licenses for
Carmen’s of Evanston, Inc., 1241 Chicago Avenue
Staff recommends City Council adoption of Ordinance 143-O-14, which amends
Evanston City Code of 2012 Subsection 3-4-6-(D), to decrease the number of
authorized Class D liquor licenses from fifty-two (52) to fifty-one (51) due to closing of
Carmen’s of Evanston, Inc., dba Carmen’s of Evanston (“Company”), 1241 Chicago
Avenue.
For Introduction
Ald. Holmes motioned for approval an d was seconded by Ald.Rainey (who had asked
for suspension of the rules earlier). Roll Call was 9-0 and the motion passed.
(A9)Ordinance 1-O-15, Authorizing the City Manager to Negotiate with Ward Eight
LLC for the Sale of City-Owned Real Property Located at 629-631 Howard Street
Staff recommends approval of Ordinance 1-O-15, authorizing the City Manager to
negotiate for the sale of City-owned Real Property located at 629-631 Howard Street,
Evanston to Ward Eight LLC. A two-thirds majority of City
Council is required to adopt Ordinance 1-O-15. Suspension of the Rules is requested
for introduction and adoption by City Council on January 12, 2015.
For Introduction and Action
Ald. Holmes motioned for approval and was seconded by Ald. Rainey (who had ask ed
City Council Agenda January 12, 2015 Page 4 of 9
for suspension of the rules earlier). Ald. Burrus seconded the motion 9 -0 Roll Call the
motion passed.
(P2)Ordinance 154-O-14 Zoning Ordinance Text Amendment Amendment to
Chapter 16 Off-street Parking and Loading Regarding Parking Requirements for
Increased Residential Density
The Plan Commission and staff recommend adoption of Ordinance 154 -O-14 to modify
Chapter 16 Off-street Parking and Loading to establish parking requirements for
increase in residential density (number of dwelling units) on a property.
For Introduction
(H1)Resolution 1-R-15 Authorizing the City Manager to Adjust Tenant Lease
Conditions at the Noyes Cultural Arts Center as of January 1, 2015
The Human Services Committee and staff recommend City Council adoption of
Resolution 1-R-15 authorizing the City Manager to adjust tenant lease conditions at the
Noyes Cultural Arts Center as of January 1, 2015.
For Action
(H4) Resolution 5-R-15, Authorizing the City Manager to Negotiate and Execute a
Memorandum of Understanding with the Evanston Art Center Concerning its
Move from the Harley Clarke Mansion, and Harley Clarke Mansion Status Update
and Next Steps
It is recommended that the City Council: 1) receive this report; 2) adopt Resolution 5 -R-
15 authorizing the City Manager to negotiate and execute a memorandum of
understanding with the Evanston Arts Center concerning its move from the Harley
Clarke Mansion; 3) consider recommendation of the Human Services Committee to
solicit additional public input on next options for the Mansion; 4) provide other direction
to the City Manager as appropriate.
For Action
(H5) Approval of Request for Proposal for Evanston Animal Shelter and Animal
Welfare Program (RFP 15-08)
The Human Services Committee and the Animal Control Board recommend City
Council approval to issue a Request for Proposal to establish a partnership with a
volunteer animal organization (VAO) for management of the Evanston Animal Shelter
and to provide administration of adoption and related services for cats and dogs.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of November 24, 2014
(M2) Approval of Minutes of the Regular City Council Meeting of December 1, 2014
(M3) Approval of Minutes of the Regular City Council Meeting of December 8, 2014
For Action
City Council Agenda January 12, 2015 Page 5 of 9
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through November 30, 2014 $2,615,630.57
City of Evanston Payroll through December 14, 2014 $2,637,436.82
City of Evanston Payroll through December 28, 2014 $2,591,719.85
(A2) FY2014 City of Evanston Bills – January 13, 2014 $4,932,715.24
FY2015 City of Evanston Bills – January 13, 2014 $2,503,241.52
Credit Card Activity Period Ending November 30, 2014 $124,226.06
For Action
(A3.1) Approval of Agreement with Rose Pest Solutions for City Wide Rodent
Control Services for the City of Evanston (RFP 14-61)
Staff recommends City council authorize the City Manager to sign an agreement
with Rose Pest Solutions (414 Frontage Road, Northfield, IL) for the provision of
rodent control services to residences in Evanston in the amount of $22,880 for
the period of February 1, 2015 to February 1, 2016. Funding is provided by Food
and Environmental Health Account 100.24.2435.62605.
For Action
(A3.4) Approval of Contract with Hipskind Technology Solutions Group for City of
Evanston Computer Data Storage Area Network Project (Bid 14-64)
Staff recommends City Council authorize the City Manager to execute a contract
for the bid for the City of Evanston Computer Data Storage Area Network project
with Hipskind Technology Solutions Group (Two Westbrook Corporate Center,
Suite 250, Westchester, IL) in the amount of $250,396.16. Funding is provided by
Capital Improvement Fund Account 415.19.1450.65515.
For Action
(A4) Approval of Change Order No. 1 for 2014 CIPP Sewer Rehabilitation
Contract B (Bid 14-43)
Staff recommends the City Council authorize the City Manager to execute
Change Order No. 1 for the 2014 CIPP Sewer Rehabilitation Contract B with
Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO).
This change order will increase the contract amount by $28,474, from $230,584
to $259,058. It will also extend the contract duration by 61 days from November
30, 2014 to January 30, 2015. Funding is available in the Sewer Fund through
savings achieved in other accounts.
For Action
(A6) Ordinance 124-O-14, Amending Title 10, Motor Vehicles and Traffic,
Chapter 6, Traffic Schedules, Section 2 (B), Authority to Remove Vehicles
The Transportation/Parking Committee and City staff recommend that the City
Council adopt Ordinance 124-O-14, amending Title 10, Chapter 6, Section 2(A)
adding Line 18 to allow towing for vehicles physically obstructing a fire hydrant
and adding Section 2(B) providing 48 -hour notice when temporary tow signs are
posted.
City Council Agenda January 12, 2015 Page 6 of 9
For Introduction
(A7) Ordinance 7-O-15, Residential Exemption Parking District ‘B’
Staff and the Transportation/Parking Committee recommend that the City Council
adopt Ordinance 7-O-15. amending the City Code by creating Subsection 10-11-
10 (M), Schedule X to include two hour parking limits between 9 am and 9 pm on
Church Street and Hinman Avenue.
For Introduction
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 3-O-15, Granting a Special Use for a Type 2 Restaurant, Jimmy
John’s Gourmet Sandwiches, at 1241 Chicago Avenue
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 3 -
O-15 granting a special use permit for a Type 2 Restaurant, Jimmy John’s
Gourmet Sandwiches, in the B1 Business District. The applicant has complied
with all zoning requirements, and meets all of the standards for a special use for
this district.
For Introduction
HUMAN SERVICES COMMITTEE
(H2) Resolution 2-R-15 Authorizing the City Manager to Enter into Twelve Month
Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center
The Human Services Committee and staff recommend City Council adoption of
Resolution 2-R-15 authorizing the City Manager to enter into twenty (20) renewal
agreements for a twelve (12) month lease term for spaces at the Noyes Cultural
Arts Center.
For Action
(H3) Resolution 3-R-15 Authorizing the City Manager to Enter into a Five Month
Lease Agreement with the Evanston Art Center for Studio Space at the
Noyes Cultural Arts Center
The Human Services Committee and staff recommend City Council adoption of
Resolution 3-R-15 authorizing the City Manager to enter into an agreement for a
five-month lease term for the Evanston Art Center to lease spaces at the Noyes
Cultural Arts Center.
For Action
RULES COMMITTEE
(O1) Ordinance 151-O-14, Amending the City Code and Merging the Evanston
Arts Council and the Public Art Committees
The Rules Committee and staff recommend City Council adoption of Ordinance
151-O-14, which amends the City Code to merge the Evanston Arts Council and
City Council Agenda January 12, 2015 Page 7 of 9
the Public Art Committee into one committee. This ordinance was introduced at
the December 8, 2014 City Council meeting.
For Action
APPOINTMENTS
(APP1)For Reappointment to:
Plan Commission Jim Ford
Alderman Rainey motioned for approval of the Consent Agenda, and was seconded by
Ald. Tendam. A Roll Call vote yielded a 9-0 vote and the Consent Agenda was
approved.
Items for discussion:
(A3.2) Approval of 2015 CIPP Sewer Rehabilitation Contract A with Insituform
Technologies USA, LLC (Bid 15-01)
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2015 Cured-In-Place Pipe Lining Contract A with Insituform Technologies USA, LLC
(17988 Edison Avenue, Chesterfield, MO) in the amount of $310,979.10. Funding is
provided by the Sewer Fund, Account 515.71.7420.62461, which has an allocation of
$535,000 for this type of sewer rehabilitation work.
For Action
Ald. Holmes stated this item was held in committee until Jan. 26th.
(A3.3) Approval of an Amendment to the Agency Agreement with Northwestern
University for the Management of the Natural Gas Purchase and an Amendment
to the Agreement for the Purchase of Natural Gas for 16 City Owned Buildings
Staff recommends that the City Council authorize the City Manager to negotiate and
execute Amendment 2 to the Agency Agreement with Northwestern University for the
management of the natural gas purchase. The amendment extend s the term of the
agreement through August 31, 2021. Staff also recommends that the City Council
authorize the City Manager to negotiate and execute Amendment 6 to the agreement
with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston,
TX) for the purchase of natural gas for 16 City owned buildings when the strike price is
below $4.10 per MMBTU. The amended term of the agreement will be effective
September 1, 2016 through August 31, 2021.
For Action
Ald. Holmes motioned for approval and was seconded by Ald. Rainey. Ald. Burrus
abstained due to employment with Northwestern University.
(A5)Ordinance 109-O-14, Adding Title 3, Chapter 31, Regarding Transportation
Network Providers
City staff submits Ordinance 109-O-14 for City Council consideration. City staff was
directed to draft an ordinance to regulate transportation network providers such as
Uber, Sidecar, and Lyft. City staff reviewed and considered comparable ride -share
statutes from similarly situated jurisdictions, including the recently enacted Chicago
Ordinance.
City Council Agenda January 12, 2015 Page 8 of 9
For Introduction
Ald. Holmes stated this item was held in committee until Jan. 26th.
(A8)Ordinance 143-O-14, Decreasing the Number of Class D Liquor Licenses for
Carmen’s of Evanston, Inc., 1241 Chicago Avenue
Staff recommends City Council adoption of Ordin ance 143-O-14, which amends
Evanston City Code of 2012 Subsection 3-4-6-(D), to decrease the number of
authorized Class D liquor licenses from fifty-two (52) to fifty-one (51) due to closing of
Carmen’s of Evanston, Inc., dba Carmen’s of Evanston (“Company ”), 1241 Chicago
Avenue.
For Introduction
Ald. Holmes motioned for approval and was seconded by Ald.Rainey (who had asked
for suspension of the rules earlier). Roll Call was 9-0 and the motion passed.
(A9)Ordinance 1-O-15, Authorizing the City Manager to Negotiate with Ward Eight
LLC for the Sale of City-Owned Real Property Located at 629-631 Howard Street
Staff recommends approval of Ordinance 1-O-15, authorizing the City Manager to
negotiate for the sale of City-owned Real Property located at 629-631 Howard Street,
Evanston to Ward Eight LLC. A two-thirds majority of City Council is required to adopt
Ordinance 1-O-15. Suspension of the Rules is requested for introduction and adoption
by City Council on January 12, 2015.
For Introduction and Action
Ald. Holmes motioned for approval and was seconded by Ald. Rainey (who had asked
for suspension of the rules earlier). Ald. Burrus seconded the motion 9 -0 Roll Call the
motion passed.
(P2)Ordinance 154-O-14 Zoning Ordinance Text Amendment Amendment to
Chapter 16 Off-street Parking and Loading Regarding Parking Requirements for
Increased Residential Density
The Plan Commission and staff recommend adoption of Ordinance 154 -O-14 to modify
Chapter 16 Off-street Parking and Loading to establish parking requirements for
increase in residential density (number of dwelling units) on a property.
For Introduction
Ald. Fiske motioned for approval and seconded by Ald. Braithwaite. Roll Call vote of 8 -1
(Ald. Rainey voted nay).
(H1)Resolution 1-R-15 Authorizing the City Manager to Adjust Tenant Lease
Conditions at the Noyes Cultural Arts Center as of January 1, 2015
The Human Services Committee and staff recommend City Council adoption of
Resolution 1-R-15 authorizing the City Manager to adjust tenant lease conditions at the
Noyes Cultural Arts Center as of January 1, 2015.
For Action
Ald. Braithwaite motioned for approval and seconded by Ald. Grover. There was an
amendment to the motion by Ald. Rainey and a Roll Call vote of 9 -0 to approve with the
amendment.
(H4) Resolution 5-R-15, Authorizing the City Manager to Negotiate and Execute a
City Council Agenda January 12, 2015 Page 9 of 9
Memorandum of Understanding with the Evanston Art Center Concerning its
Move from the Harley Clarke Mansion, and Harley Clarke Mansion Status Update
and Next Steps
It is recommended that the City Council: 1) receive this report; 2) adopt Resolution 5 -R-
15 authorizing the City Manager to negotiate and execute a memorandum of
understanding with the Evanston Arts Center concerning its move from the Harley
Clarke Mansion; 3) consider recommendation of the Human Services Committee to
solicit additional public input on next options for the Mansion; 4) provide other direction
to the City Manager as appropriate.
For Action
Ald. Braithwaite motioned for approval and seconded by Ald. Wynne. Roll Call vote was
9-0 with amendment to subsection C.
(H5) Approval of Request for Proposal for Evanston Animal Shelter and Animal
Welfare Program (RFP 15-08)
The Human Services Committee and the Animal Control Board recommend City
Council approval to issue a Request for Proposal to establish a partnership with a
volunteer animal organization (VAO) for management of the Evanston Animal Shelter
and to provide administration of adoption and related services for cats and dogs.
For Action
Ald. Braithwaite motioned for approval and seconded by Ald. Wynne. Voice Vote to
approve as amended.
Call of the Wards
Ward 5, Ald. Holmes invited all to 5th ward meeting Thursday, and MLK day. Stated
she was proud of the Police Department.
Ward 6, Ald. Tendam he too thanked the Police Department. Jan. 22nd a 6th&7th ward
meeting at the Crown.
Ward 7, Ald. Grover stated Whole Foods would be in attendance, and 65 th District
Super. She wished ETHS students in finals good luck.
Ward 8, Ald. Rainey stated she and Ald. Burrus will have a joint meeting on Feb. 5 th
with Little Beans.
Ward 9, Ald. Burrus also congratulated the previous Police promotions. She also
mentioned joint meeting with Ald. Rainey.
Ward 1, Ald. Fiske she expressed her pride and admiration to the Pol ice Department.
She thanked all for the Evanston First Night event.
Ward 2, Ald. Braithwaite he also congratulated the Police Officer’s promotions.
Ward 3, Ald. Wynne she too joined all the Council members in congratulating the
Police Officers promotion and their families for their support. She also spoke of the
death of Sue Brady and her contributions to the City of Evanston, and she will be
missed.
Ward 4, Ald. Wilson he also expressed his appreciation for the Police Department.
Mayor Tisdahl mentioned the death of former Alderman Richard Lyons.
Alderman Wilson motioned to convene into Executive Session Personnel, Minutes and
Litigation, and with a Voice Vote the meeting ended at 9:37PM.
Submitted by,
Hon. Rodney Greene, MMC
City Clerk