HomeMy WebLinkAbout12.14.15 Minutes
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, December 14, 2015
Roll Call: Alderman Grover Alderman Wynne
Alderman Rainey Alderman Wilson
Alderman Miller Alderman Holmes
Alderman Fiske Alderman Tendam
Alderman Braithwaite
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular meeting of the City Council to order at 8:15pm.
Mayor Public Announcements and Proclamations:
The Mayor announced that Marge Collins had passed away. She served as
the 7th Ward Alderman from 1984-1991.
Pastor Cherry gave a brief update on the Holiday Food and Toy Drive.
344 Food Baskets and 772 Toys are being requested as of 5:00pm
on December 14, 2015.
Over 200 toys have been collected. A large pick up is scheduled on
Saturday from the Marine Corps for Toys for Tots.
Special thanks to New Hope CME Church, Friendship Baptist, and
Ebenezer Church for collectively donating 500 cans of veget ables;
Christ Temple Church for donating 500 boxes of stove top stuffing;
and First Church of God for donating 500 boxes of macaroni and
cheese.
The remaining items will be purchased with donations raised for the
Holiday Food and Toy Drive.
The giveaway will start on Friday, December 18th at 9am at the
Fleetwood-Jourdain Community Center.
The Mayor announced the process for appointing an Alderman. A 7 th
Ward meeting will be held on January 12 th in the Parasol Room to
discuss what the ward needs in an Alderman.
City Manager Public Announcements:
Emily Gunthrie, President of First Night Evanston , announced that First
City Council Agenda December 14, 2015 Page 2 of 12
Night Evanston is back this year. Come and celebrate on December 31st
with music, dance, poetry and more. Tickets will be sold on
eventbrite.com, Downtown Evanston, The City Clerk’s office, and at the
Evanston Public Library.
Jay Ryan and Jason Way from Canal Shore Golf Course gave the
Council an update on the future plans of Canal Shores. Mr. Ryan
announced that they have received various grants and will be plan ning a
capital campaign to complete various projects.
Dave Stoneback, Director of Public Works Agency, announced that the
garbage and recycling pick up will be rescheduled due to the Christmas
and New Year holidays. There will be no pick up on December 24th,
December 25th and January 1st.
City Manager Bobkiewicz announced that the Wheel Tax deadline will
be extended until Thursday, December 31st.
Chief Eddington, Chief of Police and Grant Farrar, City Attorney gave
the council an update on the 11 nuisance properties.
City Clerk Communications:
Deputy City Blackman had no communications
Public Comments:
Junad Rizki – Gave his opinions regarding the departure of Alderman Grover and also
asked the Council to investigate the ownership and operation of Lake Front Beach.
Devon Reid – Proposed that the City Council create an Ordinance for food recovery and
food waste reduction.
Mary Rosinski – Stated that she is interested in the selection process for 7 th Ward
Alderman.
Debbie Weiki – Thanked Alderman Grover for her services and looks forward to working
with the Council with the Canal Shores project.
Dino Robinson – Gave the Council a brief summary on the history and future
ShoreFront.
Madelyn Ducre’ – Expressed her concerns regarding police practices, violence and drug
issues in the community.
SPECIAL ORDER OF BUSINESS
(SP1) Resolution 126-R-15, Recognizing Retirement of Alderman Jane Grover
Staff recommends approval of commendatory Resolution 126-R-15 for Alderman
Jane Grover’s years of service as a member of the Evanston City Council.
For Action
Mayor Tisdahl thanked Alderman Grover for her years of services and presented
City Council Agenda December 14, 2015 Page 3 of 12
her with an award. The Mayor gave each Alderman the opportunity to speak and
they thanked Alderman Grover for her years of service as a member of the
Evanston City Council. City Manager Bobkiewicz thanked Alderman Grover for
her courage and leadership.
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting November 23, 2015
For Action
Approved on the consent agenda
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through November 15, 2015 $2,700,861.89
City of Evanston Payroll through November 29, 2015 $2,645,321.35
(A2) FY2015 City of Evanston Bills – December 15, 2015 $4,637,276.57
Credit Card Activity for period ending October 31, 2015 $ 179,418.31
For Action
Approved on the consent agenda
(A3.1) Approval of Contract with Kenny Construction Company for Large
Diameter Sewer Rehabilitation – Mulford Street Extension (Bid 15-61)
Staff recommends that City Council authorize the City Manager to execute a
contract in the amount of $624,802 with Kenny Construction Company (2215
Sanders Road Suite 400, Northbrook, IL) for the Large Diameter Sewer
Rehabilitation – Mulford Street Extension, contingent upon receiving the
appropriate loan funding from the Illinois Environmental Protection Agency
(IEPA). IEPA loan funding for this work will be routed through the Sewer Fund,
Capital Improvement Account 513.71.7420.65515-733114, which has an FY
2016 budget allocation of $980,000 for this project.
For Action
Approved on the consent agenda
(A3.2) Approval of Contract with ESI Consultants Ltd. for Isabella Street Bridge
Deck Rehabilitation Project (RFP 15-48)
Staff recommends that City Council authorize the City Manager to execute an
agreement for Engineering Design Services related to the Isabella Street Bridge
Deck Rehabilitation Project (RFP 15-48) with ESI Consultants Ltd. (1979 N. Mill
Street, Suite 100, Naperville, IL) in the amount of $34,800. Funding will be
provided from the Capital Improvement Program (CIP) General Obligation Bonds
(Account 415.40.4115.65515 – 416439).
For Action
Approved on the consent agenda
(A3.3) Approval of Contract for the Management and Operations of Three Self-
City Council Agenda December 14, 2015 Page 4 of 12
Park Facilities with SP+ Municipal Services (RFP #15-65)
Staff recommends that City Council authorize the City Manager to execute a
contract for the management and operations of three City-owned Self-Park
Facilities with SP+ Municipal Services (200 E Randolph Street, Suite 5475,
Chicago, IL) for 2016 in the amount of $1,508,500, and for the second year 2017,
in the amount of $1,490,925 with two one year optional extensions. This
represents a reduction of nearly $140,000 from the 2015 cost. The three self-
park facilities are Maple Ave Parking Garage, Sherman Ave. Parking Garage and
Church St. Parking Garage. Funding will be provided by the Parking Fund
(Accounts 505.19.7025.62400, 505.19.7036.62400; and 505.19.7037.62400.)
For Action
Approved on the consent agenda
(A3.4) Approval of Agreement for City Wide Rodent Control Services with Rose
Pest Solutions (RFP 15-58)
Staff recommends City council authorize the City Manager to execute an
agreement with Rose Pest Solutions for the provision of rodent control services
to residences in Evanston in the amount of $22,880.00 for the period of February
1, 2016 to February 1, 2017. Funding is provided by Licensed Pest Control
Services Account 100.24.2435.62495.
For Action
Approved on the consent agenda
(A3.5) Approval of Police/Fire Headquarters Data Center Emergency Construction
Agreement with Nesko Design/Build Electric
Staff recommends the City Council authorize the City Manager execute an
agreement for Police/Fire Headquarters Data Center Emergency Construction
Services in the amount of $159,708 with Nesko Design/Build Electric (3111 S.
26th Avenue, Broadview, IL). Funding will be provided by the Capital
Improvement Program General Obligation Bonds (Account 415.40.4116.65502 –
415179) and from E911 Funds (Account 205.22.5150.65625). This is an
emergency project and was not budgeted in 2015.
For Action
Approved on the consent agenda
(A3.6) Approval of Single Source Service Agreement with Motorola, Inc. for 911
Center
Staff recommends that City Council authorize the City Manager to execute the
renewal of the annual single source Service Agreement with Motorola, Inc. (1309
East Algonquin Road., Schaumburg, IL) for the amount of $79,386.36. The
Agreement is effective from January 1, 2016 through December 31, 2016.
Funding is provided by the Emergency Telephone System Account
(205.22.5150.62509).
For Action
Approved on the consent agenda
(A3.7) Approval of Renewal of Single Source Building Automation Service
City Council Agenda December 14, 2015 Page 5 of 12
Agreement for HVAC Systems with Schneider Electric
Staff recommends that City Council authorize the City Manager to execute a
three year, single source service agreement for the Building Automation System
(BAS) with Schneider Electric, (17475 Palmer Blvd., Homewood, IL ) in the
amount of $25,752 for FY 2016, $26,436 for FY 2017 and $27,132 for FY 2018 to
cover hardware/software and service visits for HVAC systems in 8 City buildings.
Funding is provided by Facilities Service Agreements Account
(100.26.2677.62509).
For Action
Approved on the consent agenda
(A3.8) Approval of Expenditure of Public, Education & Government (PEG) Funds
to Evanston/Skokie School District 65 and Evanston Township High School
District 202
Staff recommends City Council authorization for expenditure of $71,017.97 in
Public, Education & Government (PEG) Funds for equipment purchases for the
Education Channels for fiscal year 2015. Fund distribution is for $39,017.97 to
District 202 and $32,000 to District 65. Expenses will be charged to account
100.15.1510.64004 – PEG Fund Distribution
For Action
Approved on the consent agenda
(A3.9) Approval of Service Agreement for the 2015 Certificate of Rehabilitation
Program with James B. Moran Center for Youth Advocacy
Staff recommends that City Council authorize the City manager to execute an
agreement with the James B. Moran Center for Youth Advocacy (1123 Emerson,
Suite 203 Evanston, IL) to provide legal services for not less than 9 Evanston
residents to secure certificates of rehabilitation in an amount not to exceed
$30,000. Funding for this agreement is provided by a $30,000 allocation
approved in City’s 2015 Community Development Block Grant budget.
For Action
Approved on the consent agenda
(A4) Approval of Proposed 2016 City Council Meeting Dates
Staff recommends that City Council approve the 2016 City Council meeting
dates.
For Action
Approved on the consent agenda
(A5) FY2015 3rd Quarter Financial Report
Staff recommends City Council accept and place on file the FY2015 3rd Quarter
Financial Report.
For Action: Accept and Place on File
Approved on the consent agenda
(A6) 2015 Post Bond Issuance Report
City Council Agenda December 14, 2015 Page 6 of 12
Staff recommends the City Council review and place the 2015 Post Bond
Issuance Report on file.
For Action: Accept and Place on File
Approved on the consent agenda
(A7) Resolution 125-R-15 Authorizing the Transfer of Motor Fuel Tax Funds for
General Maintenance of Streets
Staff recommends City Council adoption of Resolution 125-R-15 which
authorizes the transfer $700,000 of Motor Fuel Tax Funds for general
maintenance of streets by City forces. The fund transfer was approved as part of
2015 budget.
For Action
Approved on the consent agenda
Staff recommends review and adoption by the City Council of the following twelve (12)
abatement resolutions (Items A8.1 to A8.12). The Resolutions will abate (decrease) the
amount of the 2015 property tax levy needed to retire the outstanding general obligatio n
debt. Generally, abated debt amounts are funded through sources other than property
taxes such as TIF incremental revenue, water/sewer receipts, and parking garage
revenues. The City’s total abatement for 2015 is $8,884,363.
(A8.1) Resolution 105-R-15, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 105-R-15 abatement for General
Obligation Bonds, Series 2006.
For Action
Approved on the consent agenda
(A8.2)Resolution 107-R-15, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 107-R-15 abatement for General
Obligation Bonds, Series 2007.
For Action
Approved on the consent agenda
(A8.3) Resolution 108-R-15 General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 108-R-15 abatement for General
Obligation Bonds, Series 2008B.
For Action
Approved on the consent agenda
(A8.4) Resolution 109-R-15, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 109-R-15 abatement for General
Obligation Bonds, Series 2008C.
For Action
Approved on the consent agenda
(A8.5) Resolution 111-R-15 General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 111-R-15 abatement for General
Obligation Bonds, Series 2010B.
City Council Agenda December 14, 2015 Page 7 of 12
For Action
Approved on the consent agenda
(A8.6) Resolution 112-R-15, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 112-R-15 abatement for General
Obligation Bonds, Series 2011A.
For Action
Approved on the consent agenda
(A8.7) Resolution 113-R-15, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 113-R-15 abatement for General
Obligation Bonds, Series 2012A.
For Action
Approved on the consent agenda
(A8.8) Resolution 114-R-15, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 114-R-15 abatement for General
Obligation Bonds, Series 2013A.
For Action
Approved on the consent agenda
(A8.9) Resolution 115-R-15, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 115-R-15 abatement for General
Obligation Bonds, Series 2013B.
For Action
Approved on the consent agenda
(A8.10)Resolution 116-R-15 General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 116-R-15 abatement for General
Obligation Bonds, Series 2014A.
For Action
Approved on the consent agenda
(A8.11)Resolution 110-R-15, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 110-R-15 abatement for General
Obligation Bonds, Series 2015A.
For Action
Approved on the consent agenda
(A8.12)Resolution 106-R-15, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 106-R-15 abatement for General
Obligation Bonds, Series 2015B.
For Action
Approved on the consent agenda
(A9) Approval of Revisions to Street Sweeping Schedule
The Parking & Transportation Committee and staff recommend revising the City’s
street sweeping schedule in order to encourage compliance, ensure the streets
City Council Agenda December 14, 2015 Page 8 of 12
are cleaned of seasonal organic matter, and create clearer communication to
residents, visitors, and workers. This item was held until the December 14, 2015
meeting to permit additional discussions regarding the street cleaning needs of
various neighborhoods in Evanston.
For Action
Approved on the consent agenda
(A11) Ordinance 115-O-15: Authorizing the Sale of Used Copiers Owned by the
City of Evanston
Staff recommends City Council adoption of ordinance 115-O-15, which
authorizes the sale of 24 surplus copiers to Arcoa Group/Midwest Copier
Exchange for $1,975.
For Introduction
Approved on the consent agenda
(A1 2) Ordinance 159-O-15, Authorizing the Sale of Surplus Property: Fleet
Vehicles
Staff recommends that City Council adopt Ordinance 159-O-15 which directs the
City Manager to offer the sale of vehicles owned by the City through public
auction. These auctions include venues such as America’s Auto Auction and/or
other live auctions, as well as other online auctions as the se vehicles become
available.
For Introduction
Approved on the consent agenda
PLANNING & DEVELOPMENT COMMITTEE
(P2) Ordinance 161-O-15, granting a Special Use for a Commercial Indoor
Recreation Facility, North Shore Athletics, at 614 Dempster Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
161-O-15 granting special use approval for a Commercial Indoor Recreation
facility, North Shore Athletics, at 614 Dempster Street in the B2 Business District
and oDM Dempster-Main Overlay District. The applicant has complied with all
zoning requirements, and meets all of the standards for a special use for this
district. Suspension of the Rules is requested for Introduction and Action by City
Council on December 14, 2015.
For Introduction and Action
Approved on the consent agenda
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Approval of Downtown Evanston FY2016 Request for Budget Contribution
Share
City Council Agenda December 14, 2015 Page 9 of 12
The Economic Development Committee and staff recommend City Council
approval of funding for Downtown Evanston as follows: 1) $370,000 from the
Special Service Area # 4 (SSA #4) for downtown operations and maintenance; 2)
$98,670 equally split equally between the Washington National TIF and the
Economic Development Fund for additional maintenance contract
reimbursements; and 3) $98,000 from the Economic Development Fund for
supplemental marketing and economic development activitie s.
. For Action
Approved on consent agenda
(O2) Approval of Storefront Modernization Program Application for 2200 Green
Bay Road, Northstar Heating and Cooling
The Economic Development Committee and staff recommend approval for
financial assistance through the Storefront Modernization Program to 2200
Green Bay Road in an amount not to exceed $10,000. Funding is provided by the
Economic Development Fund’s Business District Improvement Account
(225.21.5300.65522).
For Action
Approved on consent agenda
(O3) Approval of Storefront Modernization Program Application for 1806 Church
Street
The Economic Development Committee and staff recommend approval of
financial assistance through the Storefront Modernization Program to 1806
Church Street., LLC, owner of 1806 Church Street in an amount not to exceed
$50,000. Funding is provided by the Economic Development Fund’s Business
District Improvement Account (225.21.5300.65522).
. For Action
Approved on consent agenda
(O4) Approval of Storefront Modernization Program Application for Dance
Center Evanston, 1934 Dempster Street
The Economic Development Committee and staff recommend approval for
financial assistance through the Storefront Modernization Program to Dance
Center Evanston, 1934 Dempster Street, in an amount not to exceed $50,000.
Funding is provided by the Economic Development Fund’s Business District
Improvement Account (225.21.5300.65522).
. For Action
Approved on consent agenda
(O5) Approval of Storefront Modernization Program Application for Sketchbook
Brewing Company, 821 Chicago Avenue
The Economic Development Committee and staff recommend approval for
financial assistance, through the Storefront Modernization Program, to
Sketchbook Brewing Company at 821 Chicago Avenue in an amount not to
exceed $2,319.83. Funding is provided by the Economic Development Fund’s
Business District Improvement Account (225.21.5300.65522).
. For Action
City Council Agenda December 14, 2015 Page 10 of
12
Approved on consent agenda
(O6) Resolution 118-R-15, Evanston Entrepreneurship Support for Sunshine
Enterprises
Staff and the Economic Development Committee recommend City Council
approve Resolution 118-R-15 authorizing the City Manager to negotiate and
execute a grant agreement with Sunshine Gospel Ministries, an Illinois not -for-
profit corporation, d/b/a “Sunshine Enterprises” for an amount not to exceed
$50,000 to help facilitate business creation opportunities for prima rily low- and
moderate-income Evanston residents. Funding is provided by the Community
Development Block Grant’s Economic Development Fund (215.21.5260.63064),
which has $275,457.33 reserved for economic development projects.
. For Action
Approved on consent agenda
Items not approved on the consent agenda:
(A10) Ordinance 166-O-15: Revision to Snow Emergency Parking Restrictions
Staff requests adoption of Ordinance 166-O-15, which amends City Code
Subsection 10-4-13(D)(2) to allow Snow Emergency Parking Restrictions
throughout the year during declared Snow Emergencies. Staff recommends
suspension of the rules in order to finalize rules for snow emergency to be
conveyed on new street signage that will be in development in December
2015/January 2016.
For Introduction and Action
Rules Suspended and motion passed 9-0
(P1) Approval of Vacation Rental License for 1890 Maple Avenue, Unit # 404E
City staff recommends approval of a vacation rental license for a guest apartment
in the E2 Apartments, Unit #404E for the property located at 1890 Maple Avenue.
. For Action
Motion passed 8-1. Alderman Fiske voted no.
(P3) Ordinance 154-O-15, Zoning Ordinance Text Amendment – Addition of
Rentals to the Automobile and Recreational Vehicle Sales Use
The Plan Commission and staff recommend adoption of the Zoning Ordinance
Text Amendment to add Rentals to the Automobile and Recreational Vehicle
Sales Use and update “Automobile” to “Motor Vehicle”. The proposed
amendment will ensure that motor vehicle and truck r ental uses are accounted
for within the Zoning Code and allowed in the same manner as motor vehicle and
recreational vehicle sales uses.
For Introduction
Held in committee
City Council Agenda December 14, 2015 Page 11 of
12
(P4) Ordinance 165-O-15, Zoning Ordinance Text Amendment – Modifications to
Which Structures and Surfaces are Included in the Calculation of Maximum
Impervious Surface Coverage and Building Lot Coverage Regulations
The Plan Commission and staff recommend adoption of the Zoning Ordinance
Text Amendment to modify which deck structures and surfaces are included in
the calculation of maximum impervious surface coverage and building lot
coverage calculations.
. For Introduction
Held in committee
Call of the Wards:
Alderman Grover - 7th Ward – Recommended Holiday concerts at ETHS, Evanston
Own it and Sing it.
Alderman Rainey – 8th Ward – Thanked Alderman Grover and former Alderman
Collins for their years of service.
Alderman Miller – 9th Ward – Thanked Alderman Grover for her service and wished
everyone a Happy Holiday.
Alderman Fiske – 1st Ward – Happy Holidays!!
Alderman Braithwaite – 2nd Ward – Happy Holidays!!
Alderman Wynne – 3rd Ward – Happy Holidays!!
Alderman Wilson – 4th Ward – Happy Holidays!! He asked that the City Manager and
IT Department look into making purchasing wheel tax online for seniors more
accessible. Also, requested that the Legal Department to advise if there are any
available insurance options for individuals who choose to own guns within the city limits.
Alderman Holmes – 5th Ward – Happy Holidays!! There will be a 5th Ward holiday
party on Thursday, December 17th at the Fleetwood-Jourdain Community Center.
Alderman Tendam – 6th Ward - Happy Holidays!! He asked residents to check on their
fellow neighbors, individuals who live alone, or those who’ve had a challenging year.
The Regular meeting of the City Council ended at 9:45pm.
Submitted by
Leticia A. Blackman
City Council Agenda December 14, 2015 Page 12 of
12
Leticia A. Blackman
Deputy City Clerk