HomeMy WebLinkAbout11.23.15 Minutes
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, November 23, 2015
7:35pm
Roll Call: Alderman Tendam Alderman Grover
Alderman Rainey Alderman Miller
Alderman Fiske Alderman Braithwaite
Alderman Wynne Alderman Wilson
Alderman Holmes
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order at 7:35 pm
after the Roll Call determined a quorum was represented.
Mayor Public Announcements and Proclamations:
Delta Sigma Theta Sorority Inc. Evanston North Shore Alumnae Chapter
“Red and White Day” on November 23, 2015
Announced the locations where everyone can drop off toy and food
donations, and the different ways to donate (via mail or the web)
Announced the invitation she received to have dinner with a Syrian
Refugees last Friday. Expressed the appreciation the refugees had for the
City of Evanston’s residents, workers and schools.
City Manager Public Announcements:
Promotion of Captain Paul Polep to Fire Department Division Chief
Deputy City Clerk Terrier performed the swearing-in after an
introduction for the Captain by Chief Klaiber
Promotion of Sergeant Melissa Sacluti to Police Commander
Deputy City Clerk Terrier performed the swearing-in after an
introduction for the Sergeant by Chief Eddington
Shop Evanston for the Holidays & Small Business Saturday, November 28
Johanna Nyden Leonard, Economic Development Division Manager, &
Cindy Plante, Economic Development Specialist gave a brief
presentation which included a short video of the events and Evanston
Small Businesses that will be participating in the Small Business
Saturday event.
City Council Agenda November 23, 2015 Page 2 of 9
Holiday Trash Collection Schedule
Paul D’Agostino, Environmental Services Bureau Chief, announced
the schedule for trash and recycling pick-up for the Thanksgiving
holiday.
Snow Plan Presentation
Jim Maiworm, Infrastructure Maintenance Bureau Chief, gave a brief
presentation on what to expect this winter season, he also announced
the time frame and order of how street cleaning and sidewalk cleaning
will be performed.
City Department Organizational Update
Marty Lyons, Assistant City Manager/CFO, announced the
updates for the City Manager’s Office and the departments
moving in and out under that division.
Ericka Storlie, Deputy City Manager/Director Admin. Services,
announced her goals and changes for the Admin Services
Division.
Dave Stoneback, Director of Public Works Agency, he
introduced the removal of two departments and how they were
replaced by the Public Works Agency. He did a brief walk
through of what departments were under the Public Works
Agency.
Evonda Thomas-Smith, Director of Health and Human Services,
had brief changes and introduced the two division managers.
Mark Muenzer, Director of Community Development, explained
what departments were under his division and the new
positions available in the near future.
Gregory Klaiber, Fire Chief, introduced the three new division
leads for the Fire Department.
City Clerk Communications: No communications.
Public Comment:
1. Elizabeth Meatins – Gave her opinion to the Council about why they should approve
ORD 60-O-15, Amendments to the Inclusionary Housing Ordinance
2. Barbara Sittler – Spoke about why she is in approval of ORD 60-O-15.
3. Fr. Robert Oldershaw – Thanked the Council and Staff for all the hard work put into
ORD 60-O-15 and to approve the ORD.
4. Bart Hirsch – Urged the Council to approve the ORD 60-O-15.
5. Margherita Andreotti – Spoke of her support for ORD 60-O-15.
6. Pamela McKenzie – Thanked the Council and Staff for their hard work and why Council
should approve ORD 60-O-15.
7. Sue Sowle – Gave her opinion why Council should approve the ORD 60-O-15.
8. Brian Nielsen – Spoke on why the Council should approve the ORD 60-O-15.
9. Carlis B. Sutton – Gave his opinion why the Council should approve the ORD 60-O-15.
10. Michael Tannen – Gave a brief presentation on what the EPL 2015 Tax Levy
ORD 139-O-15, and urged the Council to vote for the ORD.
11. Anne Heinz – Spoke on ORD 60-O-15 and why the Council should VOTE YES.
12. Trudi Davis – Spoke briefly on why there should be a vote of YES for ORD 60 -O-15.
13. Bret Lortie – Spoke on why Council should vote YES for ORD 60-O-15.
14. Richard Ashley – Spoke on why the Council should vote for the ORD 60-O-15.
15. Betty Landis - Spoke on why the Council should vote for the ORD 60-O-15.
City Council Agenda November 23, 2015 Page 3 of 9
16. Rick Kinnebrew - Spoke on why the Council should vote for the ORD 60-O-15.
17. Robert Tredray - Spoke on why the Council should vote for the ORD 60-O-15.
18. Brendan Saunders - Spoke on why the Council should vote for the ORD 60-O-15.
19. Betty Ester - Spoke on why the Council should vote for the ORD 60-O-15.
20. Valierie Gherold – Spoke about her property located at 2047 Asbury, and about being
on the list of problem properties in Evanston. She also requested that her property be
taken off the list.
SPECIAL ORDER OF BUSINESS
(SP1) Approval of Emerson/Ridge/Green Bay Pedestrian Street Light Options
Staff recommends City Council select a preferred pedestrian light style to
be incorporated into the Emerson/Ridge/Green Bay Road Intersection
Improvements to be bid by the Illinois Department of Transportation in
March 2016 for construction beginning May 2016. Staff will give a
presentation of the various options available.
For Action - APPROVED
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting November 9, 2015
For Action - APPROVED
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through November 1, 2015
$2,581,399.48
(A2) FY2015 City of Evanston Bills – November 24, 2015
$4,925,231.66
For Action - APPROVED
(A3.1) Approval of Contracts for Water Treatment Chemicals for FY2016 (Bid 15-
57)
Staff recommends that City Council authorize the City Manager to execute
contracts with the following five vendors to supply water treatment
chemicals in response to Bid 15-57: 1) Univar USA (8201 S 212th St, Kent,
WA) in the amount of $148,844.50 to supply aluminum sulfate (alum); 2)
Alexander Chemical (1901 Butterfield Road, Downers Grove, IL) in the
amount of $35,063 to supply chlorine; 3) Mosaic -Fishhawk (13830 Circa
Crossing Dr, Lithia, FL) in the amount of $123,600 to supply HFS acid
(fluoride); 4) Polydyne Inc. (One Chemical Plant Road, Riceboro, GA) in the
amount of $19,200 to supply polymer; and 5) Carus Corporation (315 Fifth
Street, Peru, IL) in the amount of $91,744.80 to supply blended phosphate.
The total of these proposed purchases is $418,452.30. Funding is provided
by the Water Fund.
For Action - APPROVED
City Council Agenda November 23, 2015 Page 4 of 9
(A3.2) Approval of Purchase of Insurance/Renewals for Property, Excess Liability
& Excess Worker’s Compensation for Fiscal Year 2016
Staff recommends City Council approval to purchase the outlined policies
at a total cost of $531,440. The policies will renew all insurance coverage
for the City for Fiscal Year 2016. All coverage exclusive of Worker’s
Compensation is budgeted at $490,000, and Worker’s Compensation is
budgeted at $130,000, for a FY2016 total of $620,000. Funding is provided
by the Insurance Fund Business Unit 7800, Object Codes 62615 & 66044.
For Action - APPROVED
(A3.3) Approval of Contract with Bolder Contractors, Inc. for Sheridan Road Water
Main Lining (Bid No. 15-60)
Staff recommends City Council authorize the City Manager to execute a
contract for the Sheridan Road Water Main Lining with Bolder Contractors,
Inc. (316 Cary Point Drive, Cary, IL) in the amount of $3,767,440. Funding
will be provided from the Water Fund (Account 513.71.7330.65515 –
415450).
For Action - APPROVED
(A3.4) Approval of Agreement with the Youth Job Center of Evanston Inc. for
2015-16 Building Career Pathways to Sustainable Employment Program
Staff recommends that City Council authorize the City Manager to execute
the 2015 agreement with the Youth Job Center of Evanston Inc. (YJC) (1114
Church Street, Evanston, IL) to provide fifteen disconnected and
unemployed young adults who are low to moderate income Evanston
residents (ages 18-25) with a career pathway plan that leads to
educational/work trade certification, etc., in an amount not to exceed
$80,000 for FY 2015-16. Funding is budgeted in Parks, Recreation and
Community Services, Account 100.30.3215.62490.
For Action - APPROVED
(A3.5) Approval of Increased Allocation for a Back-up Building Inspection and
Plan Review Services Contract (SAFEbuilt)
Staff recommends City Council authorization for the City Manager to
execute an increase to the back-up Building Inspection and Plan Review
Services contract agreement from $20,000 to a not to exceed amount of
$40,000 with SAFEbuilt, Inc. (3755 Precision Drive, Suite 140, Loveland,
CO). The FY 2015 cost of back-up plan review and inspection services is
expected to exceed the allocated budget amount of $25,000. The additional
expense will be covered by a residual balance in designated Community
Development Department accounts.
For Action - APPROVED
City Council Agenda November 23, 2015 Page 5 of 9
(A3.6) Approval of Emergency Engineering Services for Police/Fire Headquarters
Data Center
Staff recommends approval of agreement for engineering services for
emergency improvements to the Police/Fire Headquarters Data Center in
the amounts of $24,500 with McGuire Engineers (300 South Riverside
Plaza, Suite, 1650, Chicago, IL). Funding is provided by FY2015 Facilities
Contingency Account (415.26.4150.62145.415179).
For Action - APPROVED
(A3.7) Approval of Emergency UPS Pre-Purchase for Police/Fire Headquarters
Data Center
Staff recommends approval of an emergency pre-purchase for contractor
reassignment of a new 40kVA UPS (uninterruptible power supply) unit for
the Police/Fire Headquarters Data Center in the amount of $40,850 from
Kramer Datapower Inc. (530 Keystone Drive, Warrendale, PA). Funding is
provided by FY2015 Facilities Contingency Account
(415.26.4150.65502.415179).
For Action - APPROVED
(A4) Approval of Change Order #1 with Havey Communications for Emergency
Lighting and Sirens (Bid #13-15)
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 to the contract for the purchase of emergency lighting,
sirens and after-market products and services with Havey Communications
Inc., (28835 Herky Drive # 117, Lake Bluff, IL). This Change Order will
expand the scope of the contract to include the installation of equipment
for 4 additional police vehicles purchased in 2015. The cost of this change
order is not to exceed $28,904. Funding is provided by the Fleet
Maintenance Fund (600.26.7710.65060).
For Action - APPROVED
(A5) Approval of Revisions to Street Sweeping Schedule
The Parking & Transportation Committee and staff recommend revising the
City’s street sweeping schedule in order to encourage compliance, ensure
the streets are cleaned of seasonal organic matter, and create clearer
communication to residents, visitors, and workers.
For Action – HELD IN COMMITTEE FOR DEC. MEETING
(A6) Resolution 104-R-15: Fiscal Year 2016 Budget of the City of Evanston
Staff recommends that City Council adopt Resolution 104-R-15 adopting
the FY 2016 Budget of the City of Evanston, in the amount of $304,494,806.
For Action - APPROVED
City Council Agenda November 23, 2015 Page 6 of 9
(A7 ) Ordinance 136-O-15: City of Evanston 2015 Tax Levy
Staff requests adoption of Tax Levy Ordinance 136-O-15, which levies the
annual property tax for General Fund Operations, Illinois Municipal
Retirement Fund, Police and Fire Pension Funds, and General Assistance
Fund. This ordinance was introduced at the October 24, 2015 City Council
meeting.
For Action - APPROVED
(A8 ) Ordinance 137-O-15: 2015 Special Service Area #4 Tax Levy
Staff requests adoption of Tax Levy Ordinance 137-O-15, which levies the
annual property tax for Special Service Area #4. This ordinance was
introduced at the October 24, 2015 City Council meeting.
For Action - APPROVED
(A9 ) Ordinance 138-O-15: 2015 Special Service Area #6 Tax Levy
Staff requests adoption of Tax Levy Ordinance 138-O-15, which levies the
annual property tax for Special Service Area #6. This ordinance was
introduced at the October 24, 2015 City Council meeting.
For Action - APPROVED
(A10) Ordinance 139-O-15: Evanston Public Library 2015 Tax Levy
The Library Board requests adoption of Tax Levy Ordinance 139-O-15
which levies the annual property tax for the Evanston Public Library. This
ordinance was introduced at the October 24, 2015 City Council meeting.
For Action – PASSES (VOTE: 9-0)
(A11) Ordinance 151-O-15, Amending Section 10-11-8, Schedule VIII (A), Parking
Prohibited at all times to Include Barton Avenue, both Sides, Howard Street
North to the First Alley.
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 151-O-15 prohibiting parking on the 100 block of
Barton Avenue. This ordinance was introduced at the November 9, 2015
City Council meeting.
For Action - APPROVED
(A12) Ordinance 152-O-15, Amending Section 10-11-22, Schedule XXII (B) to
Include Dobson Street, West of Ridge Avenue to the Dead End, and Barton
Avenue from the First Alley North of Howard Street to the CTA Right of
Way.
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 152-O-15 establishing residents only parking on
Barton Avenue and Dobson Street. This ordinance was introduced at the
November 9, 2015 City Council meeting.
For Action - APPROVED
City Council Agenda November 23, 2015 Page 7 of 9
(A13) Ordinance 147-O-15, Increasing the Number of Class D Liquor Licenses for
Nakorn, Inc., d/b/a Nakorn, 1622 Orrington Avenue
Local Liquor Commissioner and Board recommend City Council adoption
of Ordinance 147-O-15, which amends Evanston City Code of 2012
Subsection 3-4-6-(D), as amended, to increase the number of authorized
Class D liquor licenses from forty-seven (47) to forty-eight (48), and permit
issuance of a Class D license to Nakorn, Inc., d/b/a Nakorn, 1622 Orrington
Avenue. This ordinance was introduced at the November 9, 2015 City
Council meeting.
For Action - APPROVED
(A14) Ordinance 148-O-15, Increasing the Number of Class D Liquor Licenses for
Coffee House Holdings, Inc., d/b/a Starbucks Coffee #2444, 519 Main Street
Local Liquor Commissioner and Board recommend City Council adoption
of Ordinance 148-O-15, which amends Evanston City Code of 2012
Subsection 3-4-6-(D), as amended, to increase the number of authorized
Class D liquor licenses from forty-eight (48) to forty-nine (49), and permit
issuance of a Class D license to Coffee house Holdings, Inc., d/b/a
Starbucks #2444, 519 Main Street. This ordinance was introduced at the
November 9, 2015 City Council meeting.
For Action - APPROVED
(A15) Ordinance 150-O-15, Increasing the Number of Class C-1 Liquor Licenses
for 27 Live, LLC
Liquor Control Board and staff recommend City Council adoption of
Ordinance 150-O-15, which amends Evanston City Code of 2012
Subsection 3-4-6-(C-1), as amended, to increase the number of authorized
Class C-1 liquor licenses from four (4) to five (5), and permit issuance of a
Class C-1 license to 27 Live, LLC, d/b/a 27 Live, 1012 Church Street. This
ordinance was introduced at the November 9, 2015 City Council meeting.
For Action - APPROVED
PLANNING & DEVELOPMENT COMMITTEE
(P1) Resolution 117-R-15 , 1030 Forest Avenue Subdivision
Staff recommends adoption of Resolution 117-R-15 to grant approval of the
proposed subdivision of the property located at 1030 Forest Avenue from
one lot into two lots.
. For Action - APPROVED
City Council Agenda November 23, 2015 Page 8 of 9
(P2) Ordinance 157-O-15, granting a Special Use for a Commercial Indoor
Recreation Facility, 9 Round Fitness, at 1706 Central Street
The Zoning Board of Appeals and City staff recommend adoption of
Ordinance 157-O-15 granting special use approval for a Commercial Indoor
Recreation facility, 9 Round Fitness, at 1706 Central Street in the B1a
Business District and oCSC Central Street Overlay District. The applicant
has complied with all zoning requirements, and meets all of the standards
for a special use for this district. Suspension of the Rules is requested for
Introduction and Action on November 23, 2015.
. For Introduction and Action – SUSPENSION OF THE RULES (APPROVED FOR ACTION)
(P3) Ordinance 158-O-15, Granting an Amendment to a Special Use for a
Daycare Center – Child, Little Green Tree House, at 2812-2814 Central
Street
Staff recommends adoption of Ordinance 158-O-15 to amend two
conditions required by special use Ordinance 105-O-15 that granted
approval for Daycare Center-Child at 2812-2814 Central Street in September
2015. The amendment preserves the intent of the conditions while
providing clarity regarding the parking requirements that will be imposed
on the tenant and special use operator, Little Green Tree House.
Suspension of the Rules is requested for Introduction and Action on
November 23, 2015.
. For Introduction and Action– SUSPENSION OF THE RULES (APPROVED FOR ACTION)
(P4) Ordinance 60-O-15, Amendments to the Inclusionary Housing Ordinance
Staff recommends City Council adoption of Ordinance 60-O-15,
amendments to the Inclusionary Housing Ordinance (IHO). The Ordinance
covers all new developments with five or more units within Transit Oriented
Development (TOD) areas and ten or more units outside of TOD areas. It
applies to for sale and rental developments, and condo conversions, and
requires a minimum 10% of affordable units on site, or a fee in lieu of
$100,000 per unit if the development is within a TOD area or $75,000 per
unit if outside of a TOD area. If the affordable units are provided on site, the
developer would be entitled to density bonuses and reduction in parking
requirements. This ordinance was introduced at the October 26, 2015 City
Council meeting and held for the November 23, 2015 City Council meeting
on November 9, 2015.
. For Action – PASSES (VOTE: 6-3) (After an open discussion occurred
between the Alderman and a few questions for Mark Muenzer and Sarah
Flax)
Alderman Miller motioned to have a sunset amendment added to the ORD
60-O-15 to put an expiration of Dec. 31, 2020. Alderman Wilson seconded.
Did not pass with a VOTE 3(ayes) to 6(nays).
City Council Agenda November 23, 2015 Page 9 of 9
APPOINTMENTS
(APP1) For Reappointment to:
Arts Council Greg Allen
Arts Council Carole Bass
Arts Council Lisa Degliantoni
Arts Council Fran Joy
Arts Council Dino Robinson
Arts Council Nan Stein
For Action – APPROVED
CALL OF THE WARDS
Ward 6 – Alderman Tendam wished everyone a HAPPY THANKSGIVING!
Ward 7 – Alderman Grover wished everyone a HAPPY THANKSGIVING!
Ward 8 – Alderman Rainey wished everyone a HAPPY THANKSGIVING!
Ward 9 – Alderman Miller wished everyone a HAPPY THANKSGIVING!
Ward 1 – Alderman Fiske reminded everyone of the Ward 1 upcoming meeting
which will be on December 1, 2015, subject: 831 Emerson, and gave her
condolences to the family of Tony Kelly.
Ward 2 – Alderman Braithwaite announced his 16 year anniversary and wished
everyone a HAPPY THANKSGIVING!
Ward 3 – Alderman Wynne wished everyone a HAPPY THANKSGIVING!
Ward 4 – Alderman Wilson wished everyone a HAPPY THANKSGIVING! He also
gave his thoughts and opinions about the resident’s inquiry about her
property located at 2047 Asbury Ave.
Ward 5 – Alderman Holmes wished everyone a HAPPY THANKSGIVING! She also
gave her thoughts and opinions in regards to the property located at 2047
Asbury Ave, gave her condolences to the family of Tony Kelley, and
announced the upcoming performance of the “Evanston Sings Choir” this
Saturday November 28, 2015 at 6pm at Ebenezer Church.
A Motion to adjourn was made and seconded, and the Regular Meeting of the City
Council ended at 10:10 PM with a Voice Vote..
Submitted by,
Akäsha S. Terrier
Deputy City Clerk