HomeMy WebLinkAbout10.26.15 Minutes
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, October 26, 2015
8:55pm
Roll Call Alderman Wynne Alderman Wilson
Alderman Holmes Alderman Tendam
Alderman Grover Alderman Rainey
Alderman Miller Alderman Fiske
Alderman Braithwaite
Presiding Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order at 8:55pm once a
quorum was realized.
Mayor Public Announcements
Mayor Tisdahl Spoke about the Parks & Rec Division’s Work for Saturday,
October 24th Zombie Scramble.
City Manager Public Announcements
NorthShore University Health System Donation for the Rethink Your Drink
Public Awareness Campaign – Director Evonda Thomas-Smith,
Health & Human Services, introduced members of the NorthShore
Univ. Health System Board. They presented a check for $10,000.00 to
the COE for the “Rethink your Drink” Campaign.
Community Health Status Assessment Survey Report
Director Evonda Thomas-Smith, Health & Human Services, made a
presentation and explained the numerous categories and what the
main function and reason the survey was conducted.
Communications: City Clerk – no communications.
Public Comment
1. Junad Rizki – Expressed his thoughts on the Harley Clarke Mansion
2. Carlis B Sutton – Expressed his thoughts on the Harley Clarke Mansion and keeping
parkland public.
3. Rene Rivera – Spoke about Agenda item (A9) Ordinance 140-O-15: Grove Street Parking
Prohibited.
4. Tom Hodgman – Spoke about the revitalization of Harley Clarke Mansion.
5. Cynthia Rivera – Spoke about Agenda item (A9) Ordinance 140-O-15: Grove Street Parking
Prohibited.
City Council Agenda October 26, 2015 Page 2 of 9
6. Jeff Smith – Spoke about the revitalization of Harley Clarke Mansion.
7. Mike Vasilko – Spoke about the revitalization of Harley Clarke Mansion
8. Ben Lumpkin – Spoke about the revitalization of Harley Clarke Mansion
9. Una Malkinson – Spoke about the revitalization of Harley Clarke Mansion
10. Lori Keenan – Spoke about the revitalization of Harley Clarke Mansion
11. David Leitschuh – Spoke about the revitalization of Harley Clarke Mansion
12. Susan Aaron – Spoke about the revitalization of Harley Clarke Mansion
13. Lou Harms – Spoke about the revitalization of Harley Clarke Mansion
14. Mary Losinski – Spoke about the revitalization of Harley Clarke Mansion
15. Linda Damashiek – Spoke about the revitalization of Harley Clarke Mansion
16. Sara Schastok – Spoke about the revitalization of Harley Clarke Mansion
17. Mark White – Spoke about the revitalization of Harley Clarke Mansion
18. Anna C. Roosevelt – Spoke about the revitalization of Harley Clarke Mansion
19. Barbara Janes – Spoke about the revitalization of Harley Clarke Mansion
20. Barbara Barewin-Riley – Spoke about the revitalization of Harley Clarke Mansion
21. Jeanne Lindwall – Spoke about the revitalization of Harley Clarke Mansion
22. Peter Greene – Spoke about the revitalization of Harley Clarke Mansion
23. Madelyn Ducre – Expressed her thoughts about items on the 2016 Proposed Budget.
24. Patrick Donnelly – Spoke about the revitalization of Harley Clarke Mansion
25. Priscilla Giles - Spoke about the revitalization of Harley Clarke Mansion, Gibbs -Morrison,
and Fleetwood Center.
Special Order of Business: Harley Clarke Mansion
Aldermen had an brief open discussion of the decision for Harley Clarke
Mansion. Alderman Rainey made an explanation prior to tabling the Special Order of
Business : Harley Clarke Mansion.
SPECIAL ORDER OF BUSINESS
(SP1) Continuation of Discussion on Next Steps for Harley Clarke Property
Staff recommends that the City Council receive and file this re port on proposals
for the future of the Harley Clarke Mansion and provide direction to staff.
For Action: Aldermen had an brief open discussion of the decision for Harley
Clarke Mansion. Alderman Rainey made an explanation prior to tabling the
Special Order of Business : Harley Clarke Mansion.
Item Tabled with a vote of 5 (aye) – 4 (nay)
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of October 12, 2015
(M2) Approval of Minutes of the Regular City Council Meeting of October 19, 2015
For Action- approved
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through October 4,, 2015 $2,694,297.38
(A2) FY2015 City of Evanston Bills – October 27, 2015 $3,430,771.20
For Action- approved
City Council Agenda October 26, 2015 Page 3 of 9
(A3.1) Approval of Contract for the Washroom Renovation at Levy Senior Center
with Construction Consulting & Disbursement Services (Bid 15-59)
Staff recommends City Council authorize the City Manager to execute a contract
for the Washrooms Renovation at Levy Senior Center (Bid 15-59) with
Construction Consulting & Disbursement Services (5836 Lincoln Ave., Morton
Grove, IL), in the amount of $45,530. Funding is provided by the Capital
Improvement Program (Account 415.26.415.65515 – 415602). This project was
budgeted at $84,000 in FY 2015.
For Action- approved
(A3.2) Approval of Funding Request for First Night Evanston
Staff recommends that the City Council consider the request for funding in the
amount of $5,000 from Emily Guthrie of First Night Evanston. Funding is
provided by the Economic Development Fund, Account 225.21.5300.65525.
For Action - approved
(A4.1) Approval of Change Order No. 1 for North and South Standpipe
Rehabilitation Engineering Support Services (RFP 13-61)
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 to an agreement for North and South Standpipe
Rehabilitation Engineering Support Services with Tank Industry Consultants
(7740 West New York Street, Indianapolis, IN) in the not-to-exceed amount of
$39,744.45, increasing the contract amount from $141,720 to $181,464.45.
Funding is from the Water Fund (Account 513.71.7330.65515 – 733092).
For Action - approved
(A4.2) Approval of Change Order No. 1 for Repair and Repainting of North and
South Standpipes (Bid 15-03)
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 for the repair and repainting of North and South Standpipes
with American Suncraft Company, Inc. (10836 Schiller Road, Medway, OH).
This change order will extend the contract duration by 32 days from November
19, 2015 to December 21, 2015. There will be no change to the current contract
amount of $3,271,043.
For Action- approved
(A5) Resolution 96-R-15, Contract Extension with Groot Industries for Solid
Waste Collection
Staff recommends City Council adoption of Resolution 96 -R-15 authorizing the
City Manager to execute contract amendments to waste services agreements
with Groot Industries (2500 Landmeier Road, Elk Grove Village, IL) and to renew
these agreements. The residential solid waste and yard waste collection
amendments authorize a contract extension for a (2) two-year period, with the
City’s option to renew for three additional one -year terms. The Municipal Solid
Waste Franchise amendment is for a (5) five-year period. All agreements include
a decrease in monthly cost for the first year.
For Action- approved
City Council Agenda October 26, 2015 Page 4 of 9
(A6) Resolution 63-R-15, Authorizing the City Manager to Negotiate and Execute
a Parking Agreement with Youth & Opportunity United, Inc. for Usage of
Parking Lot Located at 1623 Dodge Avenue
Staff recommends City Council adoption of Resolution 63-R-15, authorizing the
City Manager to negotiate and execute a Parking Agreement with Youth &
Opportunity United, Inc. (Y.O.U.) for usage of the parking lot at 1623 Dodge
Avenue, while their new facility is under construction.
For Action- approved
(A7) Resolution 98-R-15; Approving Release of Certain Closed Session Minutes
Staff recommends that City Council adopt Resolution 98 -R-15 releasing the
closed session meeting minutes listed on Exhibit A and finding that a need still
exists for confidentiality as to the minutes on Exhibit B. The City is furthering its
efforts to provide access to information and openness in government through the
appropriate release of closed session minutes of the City Council.
For Action- approved
(A8) Ordinance 42-O-15, Gender Neutral Restroom Signage
Staff recommends City Council adoption of Ordinance 42 -O-15 that would
require all applicable public restroom facilities be designated by signage that the
facilities are for men, women or are gender neutral. The proposed ordinance
also amends the 2012 International Building Code to include definitions for multi
occupancy, single occupancy and gender neutral restrooms.
For Introduction – suspension (9-0)
(A9) Ordinance 140-O-15: Grove Street Parking Prohibited
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 140-O-15, amending Section 10-11-8, Schedule XIII
(A), which prohibits parking at all times to include Grove Street, south side,
Wesley Avenue to Ashland Avenue. Suspension of the Rules is requested for
Introduction and Action on October 26, 2016.
For Introduction and Action – suspension (9-0)
(A10) Ordinance 141-O-15: Grove Street Residents Only Parking
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 141-O-15, creating Subsection 10-11-18, Schedule
XVIII (M1): Parking prohibited between the hours of 8:00 A.M. and 6:00 P .M.
Monday through Saturday, except national holidays upon the following
designated streets or portions thereof Grove Street, both sides, Asbury Avenue
west to the first alley, by all vehicles not bearing a valid permit for the district.
Suspension of the Rules is requested for Introduction and Action on October 26,
2016.
For Introduction and Action – suspension (9-0)
City Council Agenda October 26, 2015 Page 5 of 9
(A11) Ordinance 125-O-15, Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Water Pollution Control Loan Program
Staff recommends City Council adoption of Ordinance 125 -O-15 authorizing the
City to borrow up to $1,100,000 from the Illinois Environmental Protection
Agency (IEPA) Water Pollution Control Loan Program for the construction of the
Large Diameter Sewer Rehabilitation on the Mulford Street right-of-way
extension west of Dodge Avenue, and authorizing the City Manager to execute
the loan agreement with the IEPA. Debt service will be paid from the Sewer
Fund. This ordinance was introduced at the October 12, 2015 City Council
meeting.
For Action - approved
(A12) Ordinance 127-O-15, Decreasing the Number of Class D Liquor Licenses for
Italian Kitchen, Ltd. d/b/a Dave’s Italian Kitchen, 1635 Chicago Avenue
Staff recommends City Council adoption of Ordinance 127-O-15, which amends
Evanston City Code of 2012 Subsection 3 -4-6-(D), as amended, to decrease the
number of authorized Class D liquor licenses from fifty-one (51) to fifty (50).
Italian Kitchen, Ltd., d/b/a Dave’s Italian Kitchen (“Company”), 16 35 Chicago
Avenue, is not renewing its liquor license. This ordinance was introduced at the
October 12, 2015 City Council meeting.
For Action - approved
(A13) Ordinance 128-O-15, Decreasing the Number of Class D Liquor Licenses for
DMK Ventures – Noyes Street, LLC d/b/a DMK Burger & Fish, 815 Noyes
Street
Staff recommends City Council adoption of Ordinance 128-O-15, which amends
Evanston City Code of 2012 Subsection 3 -4-6-(D), as amended, to decrease the
number of authorized Class D liquor licenses from fifty (50) to forty-nine (49).
DMK Ventures – Noyes Street, LLC, d/b/a DMK Burger & Fish (“Company”), 815
Noyes Street, is not renewing its liquor license. This ordinance was introduced at
the October 12, 2015 City Council meeting.
For Action - approved
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 132-O-15, Granting a Special Use for an Educational Institution,
Beacon Academy, at 1560 Sherman Avenue
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
132-O-15 granting a special use permit for an Educational Institution - Private,
Beacon Academy, in the D3 Downtown Core Development District. The applicant
has complied with all zoning requirements, and meets all of the standards for a
special use for this district. Suspension of the Rules is requested for Introduction
and Action on October 26, 2016.
For Introduction and Action – suspension (9-0)
City Council Agenda October 26, 2015 Page 6 of 9
(P2) Ordinance 135-O-15 Granting Major Zoning Relief for Parking at 309-323
Howard Street
The Zoning Board of Appeals and City staff recommend approval of Ordinance
135-O-15 granting major zoning relief for zero parking spaces where twelve
parking spaces are required for the conversion of second floor office space into
nine dwelling units at 309-323 Howard Street. The applicant has complied with all
other zoning requirements, and meets the standards for variations.
For Introduction - approved
(P3) Ordinance 133-O-15, Granting a Special Use for a Type 2 Restaurant,
Harold’s Chicken & Fish, at 337 Howard Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
133-O-15 granting a special use permit for Type 2 Restaurant, Harold’s Chicken
& Fish, in the B3 Business District. The applicant has complied with all zoning
requirements, and meets all of the standards for a special use for this district.
For Introduction - approved
(P4) Ordinance 134-O-15 Granting Major Zoning Relief for One Open Parking
Space at 839 Hartrey Avenue
The Zoning Board of Appeals and City staff recommend denial of Ordinance 134 -
O-15 granting major zoning relief for one open parking space in the front yard
with street access where alley access is present. The ZBA found the proposal
does not meet the standards for variations. Specifically, the requested zoning
relief does not keep with the intent of the Zoning Ordinance, and there is no
practical difficulty that is peculiar to the property since the property features
compliant alley access and parking spaces.
For Introduction - approved
(P5) Ordinance 60-O-15, Amendments to the Inclusionary Housing Ordinance
Staff recommends City Council adoption of Ordinance 60-O-15, Amendments to
the Inclusionary Housing Ordinance (IHO). The Ordinance covers all new
developments with five or more units within Transit Oriented Development (TOD)
areas and ten or more units outside of TOD areas. It applies to for sale and rental
developments, and condo conversions, and requires a minimum 10% of
affordable units on site, or a fee in lieu of $100,000 per unit if the development is
within a TOD area or $75,000 per unit if outside of a TOD area. If the affordable
units are provided on site, the developer would be entitled to density bonuses
and reduction in parking requirements. At the June 8, 2015 Planning and
Development Committee meeting, the Committee directed staff to organize a
community meeting to gather feedback from all stakeholders. A community
meeting was held on June 29, 2015 for this purpose
For Introduction - approved
City Council Agenda October 26, 2015 Page 7 of 9
(P6) Ordinance 120-O-15, Zoning Ordinance Text Amendment for Payday Loan
Establishments
The Plan Commission and staff recommend City Council adoption of Ordinance
120-O-15, a Zoning Ordinance Text Amendment to clarify the existing distance
requirement between Payday Loan and Consumer Loan Establishments. The
proposed amendment will make it easier for potential businesses to learn about
the distance requirement at the same time they find out in which district the use
is allowed, which currently is only the C2 Commercial District. This ordinance
was introduced at the October 12, 2015 City Council meeting.
For Action - approved
(P7) Ordinance 121-O-15 Zoning Ordinance Text Amendment Regarding Height
Requirements for Planned Developments in the D3-Downtown Core
Development District
The Plan Commission and staff recommend City Council adoption of Ordinance
121-O-15, a Zoning Ordinance Text Amendment to specify that, for planned
developments in the D3 District, the height of up to four (4) stories (or 40 feet,
whichever is less) of parking levels may be excluded from the calcula tion of
building height to match the current regulations in other downtown zoning
districts. This ordinance was introduced at the October 12, 2015 City Council
meeting.
For Action – removed (8-1)
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Resolution 100-R-15, Evanston Small Business Workforce Development
Program Funding
Staff and the Economic Development Committee recommend City Council adopt
Resolution 100-R-15 authorizing the City Manager to administer the Small
Business Workforce Development Program. This will authorize creation of the
Evanston Small Business Workforce Development Program and provide funding
totaling $24,000 for the remainder of 2015. The program would launch on
November 2, 2015. Funding is provided by The Economic Development Fund’s
Business Retention/Expansion Fund (Account 225.21.5300.62662).
. For Action – removed (9-0)
City Council Agenda October 26, 2015 Page 8 of 9
APPOINTMENTS
(APP1)For Appointment To - approved
911-Emergency Telephone System Board Daniel Lipson
Environment Board Jerri Garl
Environment Board Scott Osborne
Preservation Commission Robert Bady
Call of the Wards
Ward 3: Ald. Wynne spoke about the “I Love Trees” notecards and calendars
Ward 4: Ald. Wilson had no report.
Ward 5: Ald. Holmes spoke about the violence and drugs in the community and
shared information in regards to the “Peace Rally” that was held on
Saturday, October 24th.
Ward 6: Ald. Tendam shared a few thoughts in regards to the decision of Harley
Clarke Mansion and suggested it be moved to the Parks and Rec Board.
Ward 7: Ald. Grover spoke about the sidewalk construction on Central Street and
asked that we still shop at the shops on Central Street during this time of
construction, made a brief mention of Harley Clarke Mansion, “I Love
Trees” Campaign, and reminded everyone about the Haunted House on
October 30th 8p-10p.
Ward 8: Ald. Rainey made mention of the Levy Center, and reminded everyone of
the Parking Meeting @ the old Police Outpost.
Ward 9: Ald. Miller gave mention of the Trick or Treating Hours on Saturday,
October 31st, 4p-7p.
Ward 1: Ald. Fiske gave brief mention of the Harley Clarke Mansion, also
mentioned the neighborhood meeting will be at 831 Emerson.
Ward 2: Ald. Braithwaite made mention of the “Peace Rally”, and the passing of
Lloyd Shepard and the memorial that was held on Saturday, October 24 th.
A Motion to adjourn was made and seconded, and the meeting of the Regular Meeting
of the City Council ended at 10:58PM with a Voice Vote.
Submitted by,
Akäsha S. Terrier
Akäsha S. Terrier
City Council Agenda October 26, 2015 Page 9 of 9
Deputy City Clerk