HomeMy WebLinkAbout10.12.15 Minutes
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, October 12, 2015
Roll Call: Alderman Fiske Alderman Tendam
Alderman Braithwaite Alderman Grover
Alderman Wynne Alderman Rainey
Alderman Wilson Alderman Miller
Alderman Holmes
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Public Announcements and Proclamations
National Community Planning Month
Open House Chicago: Presentation by Design Evanston was done by its President Jack.
He announced the third printing of his book on the 150 years of Evanston’s History is
in publication again. He announced on next weekend, October 17th and 18th Saturday
and Sunday, there will be 14 open sites for people to view for free many of the facilities
that are decorated with Tiffany Glass.
Mayor Tisdahl read a portion of a letter from Michael Ferret the Illinois State Treasurer.
He stated they are unable to pay Contractual fees back, and are forced to liquidate all
Investments.
City Manager Public Announcements
Government Finance Officers Association FY2015 Distinguished Budget Award was
presented by Mr. Stanford to the Financial Planning Staff of Evanston for the 21st year.
Update on Street Cleaning and Sweeping for 2016 was presented by
Communications: City Clerk
Clerk Greene had no communications.
Public Comment
These persons spoke on Harley Clarke
City Council Agenda October 12, 2015 Page 2 of 9
Herb Harms Sigrid Pilgrim
Anna Roosevelt Tom Hodgeman
Mike Vasilko Ben Lumpkin
Shelia Sullivan Mary Rosinski
Barbara Janes Junad Rizki
Carlis Sutton Dan Coyne
Madeline Gelis Barry Coppock
Jeanne Lindwall David Leitschuh
Jack Sebasto Patricia Donnelly
This resident spoke on Fleetwood-Jourdaine
Patricia Giles
Items not approved on Consent Agenda:
(A7) Ordinance 123-O-15 Amending the City Code to Establish a 3-Way Stop
Control at the Intersection of Dewey Avenue and Seward Street
Staff recommends adoption of Ordinance 123 -O-15 by which the City Council
would amend Section 10-11-5(C), Schedule V(C) of the City Code to establish a
3-Way Stop Control at the intersection of Dewey Avenue and Seward Street.
For Introduction
(P2) Ordinance 121-O-15 Zoning Ordinance Text Amendment Regarding Height
Requirements for Planned Developments in the D3-Downtown Core
Development District
The Plan Commission and staff recommend City Council adoption of Ordinance
121-O-15, a Zoning Ordinance Text Amendment to specify that, for planned
developments in the D3 District, the height of up to four (4) stories (or 40 feet,
whichever is less) of parking levels may be excluded from the calculation of
building height to match the current regulations in other downtown zoning
districts.
For Introduction
(P3) Ordinance 131-O-15, Granting an Extension to a Special Use for a Single
Family Detached Dwelling at 1513 Greenleaf Street
City staff recommends adoption of Ordinance 131 -O-15 to extend the time to
begin renovation for a single family detached dwelling originally approved in
November 2014. Ordinance 131-O-15 grants approval to obtain a building permit
and begin construction by June 24, 2016.
For Introduction
SPECIAL ORDER OF BUSINESS
(SP1) Continuation of Discussion on Next Steps for Harley-Clarke Property
At the September 21, 2015 City Council meeting the City Council discussed
potential next steps for the City-owned Harley-Clarke property. No action on next
steps was taken and no open houses were scheduled at that meeting. The
City Council Agenda October 12, 2015 Page 3 of 9
discussion was continued to the next regular City Council meeting on October
12, 2015. The following documents have been added.
1. Memorandum from Mayor Elizabeth Tisdahl
2. Resolution 99-R-15 proposed by Alderman Miller
For Action
This item was held in committee until October 26, 2015 at the next Council Meeting.
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of September 21, 2015
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through September 6, 2015 $2,742,732.65
City of Evanston Payroll through September 20, 2015 $2,791,906.95
(A2) FY2015 City of Evanston Bills – September 29, 2015 $2,743,442.73
FY2015 City of Evanston Bills – October 13, 2015 $8,706,796.56
Credit Card Activity – Period Ending August 31, 2015 $ 175,657.66
For Action
(A3.1) Approval of Contract Award to Chicago Office Technology Group for the
Copier Purchase and Maintenance Service (RFP 15-02)
Staff recommends City Council authorize the City Manager to execute a contract
for the Copier Purchase and Maintenance Service with the Chicago Office
Technology Group (3 Territorial Court, Bolingbrook, IL) in the amount of
$143,732 to purchase replacement printers and copiers throughout the City.
Funding is provided through IT Division account 100.19.1932.65555, Personal
Computer Equipment with a 2015 budget of $284,200.00.
For Action
(A3.2) Approval of Contract Extension with Cannon Cochran Management
Services Inc. for Third Party Administration of General Liability and
Worker’s Compensation Claims
Staff recommends City Council authorize the City Manager to execute a one-year
extension for the purchase of claims administration services from Cannon
Cochran Management Services Inc. (CCMSI) for automobile liability, general
liability, and worker’s compensation claims at a cost of $93,500 for the contract
year January 1, 2016 through December 31, 2016. Funding is provided by the FY
2016 Insurance Fund Account (605.99.7800.62266) with a FY2016 proposed
budget allocation of $110,000.
For Action
(A3.3) Approval of Purchase of Trees and Planting Services for Fall Planting from
City Council Agenda October 12, 2015 Page 4 of 9
Suburban Tree Consortium
Staff recommends city Council approval of the purchase of 120 trees and
planting services for 55 trees from Suburban Tree Consortium (STC) in the
amount of $32,410.58. Funding is provided by: $28,000 from Forestry Operations
(Account 100.26.2655.65005), and $5675 from Replant Express Program and
$2340 from I Heart Evanston Trees (Account 100.26.2655.53737).
For Action
(A3.4) Approval of an Agreement with Continental Energy Solutions for City
Facility Energy Efficiency Upgrades (RFP 15-50)
Staff recommends City Council authorize the City Manager to execute an
agreement for the City Facility Energy Efficiency Upgrades with Continental
Energy Solutions (815 Commerce Drive, Oak Brook, IL) in the amount of
$53,786. Funding will be provided from the Capital Improvement Program (CIP)
General Obligation Bonds (Account 415.26.415.65515 – 415198). This project
was budgeted at $50,000. Additional funding is available in the CIP from a
reduction in the FY 2015 cost of the solar panel installation project.
For Action
(A4.1) Approval of Change Order No. 1 for the 2013 Parking Meter and Pay Station
Contract with Duncan Solutions (RFP12-147)
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 to the contract for the 2013 Parking Meter Project with
Duncan Solutions, Inc., (633 W. Wisconsin Avenue, Suite 1600, Milwaukee, WI).
This change order will expand the scope of the contract to include the purchase
of 153 additional meters in order to complete the project. The cost of this change
order is not to exceed $75,880. Adding this change order to the original bid of
$1,094,260 will result in a total cost of $1,170,140. Funding is provided by the
Parking Fund Capital Improvement Account (505.19.7005.65515-701515).
For Action
(A4.2) Approval of 2015 50/50 Sidewalk Replacement Project Change Order No. 1
(Bid 15-25)
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 to the contract for the 2015 50/50 Sidewalk Replacement
Project with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL)
for sidewalk replacement at Central Street & Stewart Avenue in the amount of
$33,200. Funding is provided by the Parking Fund (Account 505.19.7005.65515
– 700514).
For Action
(A4.3) Approval of Change Order No. 1 for the Civic Center Sustainable Parking
Lot Reconstruction (Bid 14-60)
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 to the agreement for the Civic Center Sustainable Parking
Lot Reconstruction project with A. Lamp Concrete Contractors Inc. (1900 Wright
Blvd., Schaumburg, IL) in the amount of $293,784, increasing the overall contract
cost from $1,400,000 to $1,693,784. Funding is provided by the Parking Fund in
City Council Agenda October 12, 2015 Page 5 of 9
the amount of $264,034 and a private developer contribution in the amount of
$29,750.
For Action
(A4.4) Approval of Change Order No. 1 for Civic Center Chimney Repair Project
Staff recommends City Council authorize the City Manager to execute a change
order for the Lorraine H. Morton Civic Center (LHMCC) Boiler Building
Tuckpointing & Porch Repairs project with Midwest Pressure Washing &
Restoration, Inc. (115 S Rensselaer Street, Griffith, IN) in the amount of $75,590
to rebuild the top 15 feet of the chimney that is used to exhaust the heating
system for the Civic Center. Funding is provided by the Capital Improvement
Plan: $56,139.71 from the remaining balance of the Civic Center Boiler Building
Renovations Project Account (415.26.4150.65515/415177) and $19,450.29 from
the Facilities Contingency Account (415.26.4150.65515/415179).
For Action
(A5) Approval of the January 1, 2015 Police and Firefighter Pension Actuarial
Report
The Police Pension Board, Firefighter Pension Board and Treasurer recommend
that City Council review and approve the January 1, 2015 Actuarial Valuation for
usage in the 2015 Tax Levy (receivable in 2016) for Police and Firefighter
Pension funding purposes.
For Action
(A6) Resolution 75-R-15, Authorizing an Intergovernmental Agreement with the
Metropolitan Water Reclamation District for Participation in the Rain Barrel
Program
Staff recommends City Council adoption of Resolution 75 -R-15 authorizing the
City Manager to execute an Intergovernmental Agreement (IGA) with the
Metropolitan Water Reclamation District (MWRD) for participation in the Rain
Barrels Program. The MWRD does not charge for participation in the program or
for the order and delivery of rain barrels. The Office of Sustainability will oversee
the implementation of this agreement and the program it establishes.
For Action
(A8) Ordinance 125-O-15, Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Water Pollution Control Loan Program
Staff recommends City Council adoption of Ordinance 125 -O-15 authorizing the
City to borrow up to $1,100,000 from the Illinois Environmental Protection
Agency (IEPA) Water Pollution Control Loan Program for the construction of the
Large Diameter Sewer Rehabilitation on the Mulford Street right-of-way
extension west of Dodge Avenue, and authorizing the City Manager to execute
the loan agreement with the IEPA. Debt service will be paid from the Sewer
Fund.
For Introduction
City Council Agenda October 12, 2015 Page 6 of 9
(A9) Ordinance 127-O-15, Decreasing the Number of Class D Liquor Licenses for
Italian Kitchen, Ltd. d/b/a Dave’s Italian Kitchen, 1635 Chicago Avenue
Staff recommends City Council adoption of Ordinance 127-O-15, which amends
Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the
number of authorized Class D liquor licenses from fifty-one (51) to fifty (50).
Italian Kitchen, Ltd., d/b/a Dave’s Italian Kitchen (“Company”), 1635 Chicago
Avenue, is not renewing its liquor license.
For Introduction
(A10) Ordinance 128-O-15, Decreasing the Number of Class D Liquor Licenses for
DMK Ventures – Noyes Street, LLC d/b/a DMK Burger & Fish, 815 Noyes
Street
Staff recommends City Council adoption of Ordinance 128-O-15, which amends
Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the
number of authorized Class D liquor licenses from fifty (50) to forty-nine (49).
DMK Ventures – Noyes Street, LLC, d/b/a DMK Burger & Fish (“Company”), 815
Noyes Street, is not renewing its liquor license.
For Introduction
(A11) Ordinance 124-O-15 Authorizing 2015 A and B General Obligation Bond
Issue
Staff recommends adoption of Ordinance 124-O-15 providing for the issuance of
the FY 2015 A and B bond issues as follows: 2015 A General Obligation Bond
not-to-exceed $14,000,000; and 2015 B General Obligation Refunding Bond not -
to-exceed $11,475,000. The ordinance will be completed and signed after the
bond sale date, which is tentatively scheduled for October 21, 2015. This
ordinance was introduced at the September 21, 2015 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 120-O-15, Zoning Ordinance Text Amendment for Payday Loan
Establishments
The Plan Commission and staff recommend City Council adoption of Ordinance
120-O-15, a Zoning Ordinance Text Amendment to clarify the existing distance
requirement between Payday Loan and Consumer Loan Establishments. The
proposed amendment will make it easier for potential businesses to learn about
the distance requirement at the same time they find out in which district the use
is allowed, which currently is only the C2 Commercial District.
For Introduction
HUMAN SERVICES COMMITTEE
City Council Agenda October 12, 2015 Page 7 of 9
(H1) Resolution 59-R-15, Authorizing the Amendment to the Animal Welfare
Policy to Establish Operational Guidelines at the Evanston Animal Shelter
and Adoption Center
The Human Services Committee and staff recommend City Council adoption of
Resolution 59-R-15 establishing operational guidelines for the Evanston Animal
Shelter.
For Action
(H2) Resolution 97-R-15, Authorizing the City Manager to Negotiate and Execute
a Grant Agreement with the Evanston Animal Shelter Association to Fund
Operations at the Evanston Animal Shelter
The Human Services Committee and staff recommend City Council adoption of
Resolution 97-R-15 authorizing the City Manager to negotiate and execute an
agreement with the Evanston Animal Shelter Association to fund operations of
the Evanston Animal Shelter. Total cost of this agreement would be $65,000 per
year and agreement will run concurrent with existing shelter operating agreement
until May 31, 2017.
For Action
(H3) Resolution 90-R-15 Accepting Grant Awards In Order to Help Fund a
Congregate Senior Meal Program at the Levy Senior Center and Fleetwood
Jourdain Community Center
Human Services Committee and staff recommend City Council adoption of
Resolution 90-R-15 authorizing the City Manager to sign notification of grant
awards to fund and operate a congregate senior meal program at the Levy
Senior Center and Fleetwood-Jourdain Community Center. This is a
reimbursement program in which the total amount of reimbursement the City will
receive is solely dependent upon the number of lunches served and varies
depending on the levels of participation. Overall budgeted expenses for the
2015/16 program are projected at $87,059. The City expects to provide a local
cash match of $18,450 of the $87,059.
For Action
(H4) Resolution 92-R-15 Authorizing the City Manager to Execute a Contract with
Hoffman House Catering for Senior Meal Food Programs
Staff and the Human Services Committee recommend City Council adoption of
Resolution 92-R-15 authorizing the City Manager to execute a contract with
Hoffman House Catering to provide a senior meal congregate program at the
Levy Senior Center and Fleetwood-Jourdain Community Center for a period of
October 1, 2015 through September 30, 2016 in the not –to-exceed amount of
$4.44 per lunch meal. Total meal program contract value is projected at $37,478.
This is a reimbursement meal program in which the total amount of
reimbursement the City will receive and expenses is solely dependent upon the
number of lunches served and varies depending on the levels of participation.
Funding for this program is budgeted in the Fleetwood-Jourdain and Levy Center
meal program expenditure accounts.
For Action
Alderman Rainey motioned for approval with a second from Alderman Grover. The vote
City Council Agenda October 12, 2015 Page 8 of 9
was 9-0 and the Consent Agenda was approved.
Items for discussion:
(A7) Ordinance 123-O-15 Amending the City Code to Establish a 3-Way Stop
Control at the Intersection of Dewey Avenue and Seward Street
Staff recommends adoption of Ordinance 123 -O-15 by which the City Council
would amend Section 10-11-5(C), Schedule V(C) of the City Code to establish a
3-Way Stop Control at the intersection of Dewey Avenue and Seward Street.
For Introduction
The rules were suspended and Alderman Rainey motioned for approval, 2 nd by
Alderman Grover. The vote was 9-0.
(P2) Ordinance 121-O-15 Zoning Ordinance Text Amendment Regarding Height
Requirements for Planned Developments in the D3-Downtown Core
Development District
The Plan Commission and staff recommend City Council adoption of Ordinance
121-O-15, a Zoning Ordinance Text Amendment to specify that, for planned
developments in the D3 District, the height of up to four (4) stories (or 40 feet,
whichever is less) of parking levels may be excluded from the calculation of
building height to match the current regulations in other downtown zon ing
districts.
For Introduction
Alderman Holmes motioned for approval with a second from Alderman Rainey. The vote
was 8-1. (Alderman Fiske voted nay).
(P3) Ordinance 131-O-15, Granting an Extension to a Special Use for a Single
Family Detached Dwelling at 1513 Greenleaf Street
City staff recommends adoption of Ordinance 131 -O-15 to extend the time to
begin renovation for a single family detached dwelling originally approved in
November 2014. Ordinance 131-O-15 grants approval to obtain a building permit
and begin construction by June 24, 2016.
For Introduction
Alderman Holmes motioned for approval with a second from Alderman Rainey. The vote
was 9-0.
Call of the Wards:
Ward 1, Alderman Fiske passed her condolences to Gregory Herrin.
Ward 2, Alderman Braithwaite had no report.
Ward 3, Alderman Wynne had no report.
Ward 4, Alderman Wilson had no report.
Ward 5, Alderman Holmes announced her regular 5th ward meeting concerning the
Budget.
Ward 6, Alderman Tendam announced his 6th ward meeting on October 22nd 7 PM at
Three Crowns Park in the multipurpose room.
Ward 7, Alderman Grover had no report.
Ward 8, Alderman Rainey stated she had a lease she also presented a check for
$1000.00 from the owners of the Shell Gas Station on Oakton to go to the Police and
City Council Agenda October 12, 2015 Page 9 of 9
Fire Foundation from the Laconte family.
Ward 9, Alderman Miller had no report.
Alderman Wilson motioned to convene into Executive Session to discuss Public Safety,
Litigation and Minutes and it was 2nd. With a voice vote the meeting ended at 9:22 PM.
Submitted by,
Rodney Greene, MMC
City Clerk