HomeMy WebLinkAbout09.15.15 Minutes
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Tuesday, September 15, 2015
Roll Call: Alderman Grover Alderman Wynne
Alderman Rainey Alderman Wilson
Alderman Braithwaite Alderman Holmes
Alderman Tendam
Absent: Mayor Tisdahl, Alderman Fiske, Alderman Miller
Mayor Pro Tem: Mayor Alderman Grover
Mayor Public Announcements and Proclamations
Mayor Pro Tem Grover announced this month is designated as the “Hispanic Heritage
Month”. After a photo was taken of the board members, the Executive Director of Latino
Resources thanked all who have been supportive of the organization.
City Manager Public Announcements
Mr. Lyons, Acting City Manager announced the “United Way Evanston Day of Caring”,
will be September 19, 2015.
Communications: City Clerk
The Clerk had no communications.
Public Comment
Junad Rizki had concern of how the city makes deals to sell property as it relates to
Ordinance A14. He felt the Council is not following correct procedures when dealing
with property sales.
Denise Stoneback spoke on the possible gun range and the safety plan the Council has
put into that possibility. She then wanted to add the following to the ordinance: (1)
Inventory, (2) Mental Health training.
Jerry Specht wanted to thank the Council for the proactive actions for the gun range,
and he agreed with the additional points made by Ms. Stoneback.
Kathy Johnson agrees with the previous speakers, and she is proud of the Council for
addressing the gun range issue.
City Council Agenda September 15, 2015 Page 2 of 8
Items not approved on Consent Agenda:
(A14)Ordinance 114-O-15, Authorizing the City Manager to Execute Sales
Contract with NRG Acquisitions, LLC for the Sale of City-Owned Real Property
Located at 1821 Ridge Avenue
Staff recommends that City Council adopt Ordinance 114-O-15, “Authorizing the City
Manager to Enter into a Real Estate Contract for the Sale of the Certain City-Owned
Real Property at 1821 Ridge Avenue to NRG Acquisitions, LLC ” for the amount of
$230,000. A two-thirds majority of City Council is required to adopt Ordinance 114-O-
15.
For Introduction
(P2) Ordinance 118-O-15, Granting a Special Use for a Type 2 Restaurant, Maxwell
Style Grill, at 999 Howard Street
The Zoning Board of Appeals and staff recommend City Council adoption of Ordinance
118-O-15 granting a special use permit for a Type 2 Restaurant, Maxwell Style Grill, in
the C1 Commercial District. The applicant has complied with all zoning requirements,
and meets all of the standards for a special use for this district.
For Introduction
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of August 17, 2015
For Action
(M2) Approval of Minutes of the Regular City Council Meeting of August 31, 2015
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through August 9, 2015 $2,916,529.11
City of Evanston Payroll through August 23, 2015 $2,939,724.14
(A2) FY2015 City of Evanston Bills – September 16, 2015 $6,378,586.48
Credit Card Activity – Period Ending July 31, 2015 $ 230,027.21
For Action
(A3.1)Approval of Contract Extension with Third Millennium Associates, Inc. for
the 2016 Wheel Tax Print, Mail and Fulfillment Services
City staff recommends that the City Council authorize the City M anager to execute a
contract extension for print, mail and fulfillment services with Third Millennium
Associates, Inc. (4200 Cantera Drive, Suite 105, Warrenville, IL) effective September 1,
2015 – August 31, 2016. The estimated annual cost for production is $26,500 and
processing is estimated at $35,400. Funding is provided by Revenue Account
100.19.1910.52010 and Expense Account 100.19.1910.65045.
For Action
City Council Agenda September 15, 2015 Page 3 of 8
(A3.2)Approval of Contract with Schroeder & Schroeder Inc. for Paving of the
Alley North of Greenwood Street, East of Maple Avenue (Bid 15-56)
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2015 CDBG Sidewalk Replacement Project with Schroeder & Schroeder Inc. (7306
Central Park Avenue, Skokie, IL) in the amount of $157,772.50. Funding is provided by
CDBG Funds (Account 215.21.5170.62480).
For Action
(A4.1)Approval of Change Order No. 1 for the 2015 CIP 3 Street Resurfacing
Project to Pave Fire Station #2 Parking Lot (Bid 15-44)
Staff recommends that City Council authorize the City Manager to execute Change
Order No. 1 to the contract for the 2015 CIP 3 Street Resurfacing Project with J.A.
Johnson Paving Inc. (1025 Addison Court, Arlington Heights, IL) in the amount of
$47,447.45 for Fire Station #2 parking lot paving. Funding is provided by the CIP Street
Resurfacing Account 415.26.4150.65515/415855.
For Action
(A4.2)Approval of Change Order No. 2 for 2014 Manhole Lining (Bid 14-57)
Staff recommends the City Council authorize the City Manager to execute Change
Order No. 2 for the 2014 Manhole Lining contract with National Power Rodding
Corporation (2500 W. Arthington Street, Chicago, IL). This change order will increase
the contract amount by $23,930.50, from $133,600.00 to $157,530.50. Funding is
provided by the Sewer Fund (Account 515.71.7400.62461).
For Action
(A5)Resolution 73-R-15, Intergovernmental Agreement with Evanston/Skokie
School District 65 for Video Communication Specialist
Staff recommends City Council adopt Resolution 73-R-15, “Authorizing the City
Manager to Execute an Intergovernmental Agreement with the Evanston/Skokie School
District No. 65 to Cost Share for a Video Telecommunications Specialist to Broadcast
Meetings for Both Public Bodies.” This intergovernmental agreement outlines
compensation to the City in the amount of $25,000 per year for services provided by the
City’s Video Communication Specialist to District 65. It also provides a framework for
duties undertaken by this employee to support broadcasting of the District 65 Board
meetings.
For Action
(A6)Resolution 77-R-15, Easement Agreement with the Metropolitan Water
Reclamation District of Greater Chicago
Staff recommends that City Council adopt Resolution 77-R-15 authorizing the City
Manager to execute an easement agreement with the Metropolitan Water Reclamation
District of Greater Chicago. This easement allows the City to maintain and repair three
existing storm sewers adjacent to the North Shore Channel.
For Action
(A7)Resolution 78-R-15: Easement Agreement with the Metropolitan Water
Reclamation District of Greater Chicago
Staff recommends that City Council adopt Resolution 78-R-15 authorizing the City
City Council Agenda September 15, 2015 Page 4 of 8
Manager to execute an easement agreement with the Metropolitan Water Reclamation
District of Greater Chicago. This easement allows the City to maintain and repair four
existing storm sewers at two locations.
For Action
(A8)Resolution 71-R-15 Authorizing a Lease Agreement with North ShoreSenior
Center for Office Space at the Civic Center
Staff recommends City Council adoption of Resolution 71-R-15 authorizing the City
Manager to negotiate the lease of office space with North Shore Senior Center at the
rate of $577 per month for 12 months for 577 square feet of space on the ground floor
of the Civic Center (Suite G204 & G205).
For Action
(A9)Resolution 93-R-15 Authorizing a Lease Agreement with Housing Options for
Office Space at the Civic Center
Staff recommends City Council adoption of Resolution 93-R-15 authorizing the City
Manager to negotiate the lease of office space with Housing Options for 12 months for
2,940 square feet of space on the ground floor of the Civic Center (Suite G310 to G361)
at the rate of $2,940 per month.
For Action
(A10)Resolution 86-R-15, Authorizing Extension of a Sublease Agreement with
SEG Café for Property at the Metra Station, 1826 Central Street
Staff recommends City Council adoption of Resolution 86 -R-15 which authorizes a ten
month extension of the current sublease agreement between SEG Café, LLC a nd The
City of Evanston. This sublease is for property leased to the City by the Union Pacific
Railroad at 1826 Central Street. For Action
(A11)Resolution 95-R-15 Supporting the Voter Empowerment Act of 2015 and
the Voting Rights Amendment Act of 2015
The Mayor and staff recommend that City Council adopt Resolution 95 -R-15 supporting
the passage of the Voter Empowerment Act of 2015 and the Voting Rights Amendment
Act of 2015 by the U.S. Congress.
For Action
(A12)Ordinance 107-O-15, Limited Parking on Lincoln Street
The Transportation and Parking Committee and staff recommend that City Council
adopt Ordinance 107-O-15 establishing limited parking, no longer than four (4) hours
between the hours of 9:00 A.M. and 6:00 P.M. Monday through Friday, on Lincoln
Street (north side, Ridge Avenue west to Sanitary District Canal).
For Introduction
(A13)Ordinance 108-O-15, Parking Meter Zone at Chandler-Newberger Parking Lot
21.
The Transportation and Parking Committee and staff recommend that City Council
adopt Ordinance 108-O-15 adding twelve (12) meters at Parking Lot #21, 1028 Central
Street – Chandler-Newberger Center. The maximum limit for these meters shall be
fifteen (15) hours per day between the hours of 9:00 A.M. to 6:00 P.M. at a rate of $0.25
City Council Agenda September 15, 2015 Page 5 of 8
per hour.
For Introduction
(A15)Ordinance 116-O-15, Implementing a Reorganization and Consolidation of
the Executive Departments in the City of Evanston
Staff recommends City Council adoption of Ordinance 116-O-15 to amend Title 1,
Chapter 9 of the Evanston City Code of 2012 as a legislative enactment implementing
organizational realignment and consolidation of the City’s Executive Departments to
ensure a stable City Budget, and that community standards for City services and
livability are met.
For Introduction
(A16)Ordinance 111-O-15 Amending Section 9-2-3 (B) of the Evanston City Code to
Increase Fire Department Ambulance Transport Fee
Staff recommends that City Council adopt Ordinance 111-O-15 amending Section 9-2-3
of the Evanston City Code. The amendment will increase ambulance transport fees. This
ordinance was introduced at the August 31, 2015 City Council meeting, and referred back
to the Administration and Public Works Committee.
For Action
(A17)Ordinance 110-O-15 Amending Title 10, Schedule XVII of the Evanston City
Code to Increase Parking Violation Penalties
Staff recommends that City Council adopt Ordinance 110 -O-15, amending Title 10,
Schedule XVII, of the Evanston City Code, “Parking Violation Penalties”, Section 10 -11-
17. The amendment will increase the penalty for various parking fines. This ordinance
was introduced at the August 31, 2015 City Council meeting, and referred back to the
Administration and Public Works Committee.
For Action
This was taken off and will be dealt with on September 21, 2015
PLANNING & DEVELOPMENT COMMITTEE
(P1)Ordinance 117-O-15, granting a Special Use for a Financial Institution, First
Bank & Trust, at 520 Main Street
The Zoning Board of Appeals and staff
For Introduction
(P3)Ordinance 119-O-15 Granting Zoning Relief for a 70’ Building Height for a
Concrete Plant Enclosure for Ozinga RMC, 2525 Oakton Street
The Zoning Board of Appeals and staff recommend City Council adoption of Ordinance
119-O-15 granting zoning relief to construct a 70’ high concrete plant enclosure where a
maximum height of 60’ is allowed in the I3 General Industrial District for Ozinga RMC at
2525 Oakton Street. The ZBA found the proposal meets all standards for variations.
The application complies with all other zoning requirements.
For Introduction
City Council Agenda September 15, 2015 Page 6 of 8
(P4)Ordinance 109-O-15, Amending Firearm Range Licensing Requirements
Staff recommends City Council adoption of Ordinance 109-O-15 to amend licensing
regulations applicable to Firearm Ranges within Title 3 of the City Code to add
application requirements, license conditions, insurance requirements, and right of
inspection.
For Introduction
(P5)Ordinance 105-O-15, Granting a Special Use for a Daycare Center - Child,
Little Green Tree House, at 2812-2814 Central Street
Staff recommends City Council adoption of Ordinance 105-O-15 granting special use
approval for a Daycare Center - Child, Little Green Tree House at 2812-2814 Central
Street in the B1a Business District and Central Street Overlay District. The Zoning
Board of Appeals recommended den ial of the requested special use, due to the lack of
parking available for the proposed use. Following the ZBA hearing, the applicant
identified additional parking alternatives for the employees and daily needs of the
daycare. This ordinance was introduced at the August 17, 2015 City Council meeting.
For Action
Alderman Rainey motioned to approve the Consent Agenda. It was seconded by
Alderman
(P6)Ordinance 112-O-15, Granting Zoning Relief for the Number of Dwelling Units,
Number of Parking Spaces, and Parking Lot Aisle Width at 609 South
Staff recommends adoption of Ordinance 112-O-15 granting zoning relief to establish 16
dwelling units where a maximum of 12 dwelling units are permitted, 16 parking spaces
where 27 parking spaces are required, and a 10’ two-way drive aisle with a 46’ double
module width where 24’ two-way drive aisle with a 60’ double module width are required
by Code. The proposal did not receive a positive nor negative recommendation from the
ZBA. This ordinance was introduced at the August 17, 2015 City Council meeting.
For Action
HUMAN SERVICES COMMITTEE
(H1)Approval of the 2015 Emergency Solutions Grant Recommendation
The Human Services Committee, Housing & Homelessness Commission and staff
recommend approval of the 2015 Emergency Solutions Grant (ESG) allocations totaling
$144,818: $133,957 to two social services agencies that provide housing and services
for individuals and families who are homeless or at risk of homelessness, and $10,861
to the City of Evanston for grant administration. Funding is provided by the City’s 2015
Emergency Solutions Grant entitlement allocation f rom the U.S. Department of Housing
& Urban Development (Account 100.10060.004.2128.55275).
For Action
(H2)Resolution 89-R-15, Lease Agreement for the Noyes Street Theater
(“Theater”) at the Noyes Cultural Arts Center (“NCAC”) with Mudlark Theater
Company
The Human Services Committee and staff recommend City Council adoption of
Resolution 89-R-15 authorizing the City Manager to enter into a new agreement for an
City Council Agenda September 15, 2015 Page 7 of 8
eight (8) month lease term for the Noyes Street Theater (“Theater”) at the Noyes
Cultural Arts Center (“NCAC”) with Mudlark Theater Company.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1)Approval of Storefront Modernization Program Application for 1900
Greenwood St.
The Economic Development Committee and staff recommend approval for financial
assistance through the Storefront Modernization Program to Spatz & Associates, owner
of 1900 Greenwood Street in an amount not to exceed $39,200. The scope of the
proposed exterior improvements to the building includes the construction of additional
windows and doors and the installation of awnings, lighting, decorative metalwork, and
ADA access.
For Action
Alderman Rainey motioned for approval and Alderman Wynne seconded. With a Roll
Call vote of 7-0 Consent Agenda was approved.
Items for discussion:
(A14)Ordinance 114-O-15, Authorizing the City Manager to Execute Sales
Contract with NRG Acquisitions, LLC for the Sale of City-Owned Real Property
Located at 1821 Ridge Avenue
Staff recommends that City Council adopt Ordinance 114-O-15, “Authorizing the City
Manager to Enter into a Real Estate Contract for the Sale of the Certain City-Owned
Real Property at 1821 Ridge Avenue to NRG Acquisitions, LLC ” for the amount of
$230,000. A two-thirds majority of City Council is required to adopt Ordinance 114-O-
15.
For Introduction
Alderman Rainey asked for approval and seconded by Alderman Tendam. Roll Call 7-0
(P2) Ordinance 118-O-15, Granting a Special Use for a Type 2 Restaurant, Maxwell
Style Grill, at 999 Howard Street
The Zoning Board of Appeals and staff recommend City Council adoption of Ordinance
118-O-15 granting a special use permit for a Type 2 Restaurant, Maxwell Style Grill, in
the C1 Commercial District. The applicant has complied with all zoning requirements,
and meets all of the standards for a special use for this district.
For Introduction
Alderman Holmes asked for approval and it was seconded by Alderman Rainey. Roll
Call 7-0.
Call of the Wards:
Ward 8, Alderman Rainey announced the Bike the Ridge on Sunday, September 27,
2015, 9am - 1pm.
Ward 2, Alderman Braithwaite spoke of the recent shooting and he extends his
City Council Agenda September 15, 2015 Page 8 of 8
Condolences to the Cox family for the death of their family member. He also offered
his service and participation with Alderman Holmes to assist in their efforts to set up a
discussion for answers and questions for the youth.
Ward 3, Alderman Wynne wanted to thank Ms. Stoneback and her committee for giving
excellent advice for the gun range.
Ward 4, Alderman Wilson thanked all who participated in the Streets Alive over th e
weekend.
Ward 5, Alderman Holmes reminded all of the 5 th ward meeting this Thursday at
Fleetwood/Jourdaine. Mr. Lyons will be in attendance to discuss the budget and the
reorganization of the city, as well as the Police representatives. She too send
condolences to the Cox family.
Ward 6, Alderman Tendam wished a Happy New Year to the Jewish community.
Ward 7, Alderman Grover stated her next meeting will be held on Thursday at the
Evanston Art Center. Doors will open at 6:30 pm and the meeting starting at 7 pm, and
refreshments will be available.
Alderman Wilson motioned to convene to Executive Session and it was seconded. The
meeting ended with a voice vote at 8:15 pm.
Submitted by,
City Clerk, Rodney Greene, MMC