HomeMy WebLinkAbout08.17.15 Minutes
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, August 17, 2015
Roll Call: Alderman Tendam Alderman Braithwaite
Alderman Grover Alderman Wynne
Alderman Rainey Alderman W ilson
Alderman Miller Alderman Holmes
Alderman Fiske
Presiding: Mayor Elizabeth B. Tisdahl
The Regular Meeting of the City Council was called to order @ 8:35 p.m.
Mayor Public Announcements
Mayor Tisdahl announced the Community Picnic for this Sunday, August 23rd. She also
read a letter from David Orr, who commented on the completed Bike path that he was
riding on.
City Manager Public Announcements
City Manager Bobkiewicz gave recognition of Lonnie Jeschke, Fleet Services Division
Manager who is resigning from the City. The City Manager gave a brief history of Mr.
Jeschke’s accomplishments. Mr. Jeschke was also presented with a plaque.
Evanston Public Library Receives $15,000 Big Read Grant. This information was
conveyed to the Council and public by Director Karen Danczak-Lyons. She also had fliers
handed to the Council members explaining the events that will be happening in the
Library.
Communications: City Clerk
Clerk Greene had no communications.
Public Comment:
Dan Coyne was representing Reba House Mennonites Services and Housing and
supporting the repurposing condo plan.
Jeff Smith addressed the Lighting Project and how the lighting is insufficient as they are
putting light where it is not needed and not where it is needed. He also stated spending
45 hundred dollars for something that is not doing its job.
Jason Hays spoke of his concerns for the proposed 2015 budget adjustments. He also
City Council Agenda August 17, 2015 Page 2 of 10
spoke on the hiring freeze and how it will affect the services that are offered to the
citizens. His suggestion was to examine all the options before making the decision to go
forward.
Junad Rizki
Lonnie Wilson gave his brief family intro and asked that the cuts should be shared
collectively and not on the backs of those who are the foundation of this cit y.
Bennett Johnson was representing the Evanston Minority Business Consortium, Inc.
and they are creating an apprentice program for the purpose of taking some of the high
risk kids, and the people who are causing the problems in the streets. They will be
training them skills that will assist them in obtaining working careers.
SPECIAL ORDER OF BUSINESS
(SP1)FY2015 Mid-Year Budget Report
Staff recommends that: 1) City Council accept and place the Second Quarter Financial
Report for FY 2015 on file; and 2) City Council direct the City Manager to implement
adjustments to the FY2015 budget as recommended .
For Action
(SP2)FY2015 Capital Improvement Plan Mid-Year Report
Staff recommends City Council accept and place on file the FY 2015 Mid-Year Capital
Improvement Plan Report.
For Action: Accept and Place on File
Alderman Grover motion to accept both SP1 and SP2 it was seconded and accepted by
a Voice Vote.
Items not approved on Consent Agenda:
(A3.4)Approval of Contract with Joseph J. Henderson & Son, Inc. for
Rehabilitation of Concrete in Water Plant Clearwells 1 and 2 (Bid 15 -47)
Staff recommends that City Council authorize the City Manager to execute a contract for
the Rehabilitation of Concrete in Water Plant Clearwells 1 and 2 with Joseph J.
Henderson & Son, Inc. (4288 Old Grand Avenue, Gurnee, IL) in the amount of
$452,000. J.J. Henderson is compliant with the Local Employment Program whereas
the low bidder, Walsh Construction at $302,874.10, requested a waiver of the Local
Employment Program. Funding is provided by the Water Fund, Account
513.71.7330.65515.
For Action
CONSENT AGENDA
(M1)Approval of Minutes of the Regular City Council Meeting of July 27, 2015
For Action
City Council Agenda August 17, 2015 Page 3 of 10
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1)City of Evanston Payroll through July 26, 2015 $3,004,573.21
(A2)FY2015 City of Evanston Bills – August 18, 2015 $4,737,412.34
Credit Card Activity – Period Ending June 30, 2015 $184,877.05
For Action
(A3.1)Approval of Maintenance Plan Agreement for Sherman Plaza
Staff recommends that City Council authorize the City Manager to execute an
agreement with the Residences of Sherman Plaza and MB Evanston Sherman, LLC to
continue maintenance services for Sherman Plaza at a cost of $115,000 for the period
of August 23, 2015 through August 22, 2016. This agreement was originally approved in
2006. Funding is provided by the Parking Fund, Account 505.19.7036.62660.
For Action
(A3.2)Approval of Sole Source Purchase of Tallmadge Street Light Poles and
Fixtures from GrayBar Electric
Staff recommends City Council approval for the sole source purchase of 23 Union Metal
Tallmadge street light poles and fixtures from Graybar Electric (9222 Orly Road,
Indianapolis, IN) in the amount of $60,145 for the poles and $38,168.50 for the fixture s
for a total amount of $98,313.50. Funding for this purchase is provided by Capital
Improvement Program projects: Pedestrian Safety (Project 416434) in the amount of
$60,000, and Traffic Calming (Project 415870) in the amount of $40,000 for a total of
$100,000
For Action
(A3.3)Approval of Approval of Contract Renewal for Towing and Other Related
Services with North Shore Towing
Staff and the Transportation/Parking Committee recommend that City Council authorize
the City Manager to execute a contract renewal for towing and other related services
with North Shore Towing, Inc., (2527 Oakton Street, Evanston) effective August 1, 2015
– July 31, 2016. The estimated annual expenditure is $23,000. Funding is provided by
the General Fund, Boot and Tows Account 100.19.1941.6245.
For Action
(A3.5)Approval of Three (3) Vehicle/Equipment Purchases
Staff recommends City Council approval for the replacement purchase of: one Elgin
Pelican Street Sweeper in the amount of $185,820; one Bobcat Toolcat sidewalk tractor
with attachments in the amount of 69,479; and one Ford Escape in the amount of
$19,513. Purchases are from the City’s purchasing cooperative partners. Funding is
provided by the Equipment Replacement Fund Account 601.26.7780.65550 and the
Parking Fund Account 505.19.7005.65515.
For Action
(A3.6)Approval of Contract Extension for Condo Refuse Collection
Staff recommends City Council authorize the City Manager to execute a three
Year contract extension for the collection of condo refuse with Lakeshore Recycling
City Council Agenda August 17, 2015 Page 4 of 10
Systems, Inc. (6132 W. Oakton Ave., Morton Grove, IL) at the rate of $6.30 per condo
unit in the first year of the renewal (November 1, 2015 – October 31, 2018). Funding is
provided by the Solid Waste Fund account 520.26.7685.62390.
For Action
(A3.7)Approval of a Contract with Triggi Construction, Inc. for Paving of Various
Alleys Contract (Bid 15-52)
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2015 Paving of Various Alleys Project with Triggi Construction, Inc. (1975 Powis
Road, West Chicago, IL) in the amount of $993,141.84. Funding will be provided from
the Special Assessment Alley Paving Account 420.26.6000.65515/415860 in the
amount of $125,000 and Capital Improvement Program (CIP) Alley Paving Account
415.26.4150.65515/415860 in the amount of $868,141.84.
For Action
(A3.8)Approval of 2015 Community Development Block Grant (CDBG) Sidewalk
Replacement Project Contract with Schroeder & Schroeder Inc. (Bid15-49)
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2015 CDBG Block, Curb and Sidewalk Replacement Project with Schroeder &
Schroeder Inc. (7306 Central Park Avenue, Skokie, IL) in the amount of $106,145.
Funding is provided by the Community Development Block Grant Fund Account
215.21.5170.63030.
For Action
(A3.9)Approval of Central Street Emergency Bridge Repair Contract Award (Bid
15-45)
Staff recommends that City Council authorize the City Manager to execute a contract for
the Central Street Emergency Bridge Repair Project with Alliance Contractors Inc. (1166
Lake Avenue, Woodstock, IL) in the amount of $162,975. Funding is provided from the
CIP Account 415.26.4150.65515/415885.
For Action
(A3.10)Approval of Contract with Silk Screen Express, Inc. for AFSCME Uniforms
(Bid 15-54)
Staff recommends that City Council authorize the City Manager to execute a contract for
the purchase of AFSCME Uniforms with Silk Screen Express, Inc. (7611 W. 185 th
Street, Tinley Park, IL) for a term of three years in a not -to-exceed total amount of
$140,870. Funding is provided by the General Fund Account 100.26.2610.65020 which
has a budget of $78,998 in FY 2015.
For Action
(A3.11)Approval of 2015 CIPIII Street Resurfacing Construction Contract with J.A.
Johnson Paving Inc. (Bid 15-44)
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2015 CIPIII Street Resurfacing Project with J.A. Johnson Paving Inc. (1025 Addison
Court, Arlington Heights, IL) in the amount of $917,719. Funding will be provided from
the 2015 Motor Fuel Tax Fund, (100.26.5096.66515) in the amount of $350,000; the
CIP Street Resurfacing Account (415.26.4150.65515/415855) in the amount of
City Council Agenda August 17, 2015 Page 5 of 10
$539,719; and Neighborhood Traffic Calming Account (415.26.4150.65515/415870) in
the amount of $28,000.
For Action
(A3.12)Approval of Additional Funding for 2015 Pavement Marking Program
Staff recommends City Council authorization for additional funding in the amount of
$50,000 to add additional locations to the 2015 Pavement Marking Program. The funds
will be added to the existing contract with Superior Road Striping (1967 Cornell Court,
Melrose Park, IL), currently in the amount of $50,000. $20,000 will be provided by the
General Fund Street Maintenance Account (2670.62509) which has $70,000 budgeted
for Fiscal Year 2015. The additional $30,000 will be provided by deferred 2015 CIP
projects.
For Action
(A3.13)Approval of Additional Funding for Pavement Patching by J.A. Johnson
Paving
Staff recommends City Council approve additional funding in the amount of $150,000
for additional pavement patching locations. These additional funds would be added to
the existing contract with J.A. Johnson Paving (Arlington Heights, IL). The additional
funding will allow 21 more locations totaling 6,500 square yards of degraded pavement
to be patched. Funding for this project was from the Capital Improvement Fund
(415937.65515).
For Action
(A4.1)Approval of 2015 Parking Access and Revenue Control System Contract
and Installation Change Order #1 (RFP 14-25)
Staff recommends that City Council authorize the City Manager to execute Change
Order No. 1 to the contract for the 2015 Parking Access and Revenue Control System
with Automated Parking Technologies, L.L.C. ( 500 W. 18th Street, Suite 301, Chicago,
IL). This Change Order will expand the scope of the contract to include the installation
of a “credit card in and credit card out” payment process. The cost of this change order
is not to exceed $38,136. Funding for the project will be provided by the Parking Fund
Capital Improvement Account (505.19.7005.65515/415438).
For Action
(A4.2)Approval of Change Order No. 2 for Large Diameter Sewer
Rehabilitation – Cleveland Street (Bid 14-46)
Staff recommends that the City Council authorize the City Manager to execute Change
Order No. 2, to the agreement with Insituform Technologies USA, LLC. (17988 Edison
Avenue, Chesterfield, MO) for the Large Diameter Sewer Rehabilitation – Cleveland
Street project. The change order will reduce the contract amount by $54,155.00, from
$273,813.50 to $219,658.50.
For Action
(A4.3)Approval of Change Order No. 2 for 2014 CIPP Sewer Rehabilitation
Contract B (Bid 14-43)
Staff recommends the City Council authorize the City Manager to execute Change
Order No. 2 for the 2014 CIPP Sewer Rehabilitation Contract B (Bid 14 -43) with
City Council Agenda August 17, 2015 Page 6 of 10
Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO). This
change order will increase the contract amount by $3,010, from $259,058 to $262,068.
Funding for this change order will be from the Washington National TIF Account
(300.99.5476.65515).
For Action
(A4.4)Approval of Change Order for the Emerson/Ridge/Green Bay Project, (RFQ
13-12)
Staff recommends City Council authorize the City Manager to execute Change Order
No. 1 for engineering services for water main improvements along Emerson Street,
Ridge Avenue and Green Bay Road with ESI Consultants, Ltd., (1979 N. Mill Street,
Suite 100, Naperville, IL) in the amount of $56,250. Funding will be from Water Fund
(Account 513.71.7330.65515), with a FY2015 remaining budget of $288,000.
For Action
(A5.1)Approval of Single Source Purchase of Public Safety Software from
SunGard Public Sector, Inc. and Xerox Government Systems, LLC
Staff recommends that the City Council authorize the City Manager to execute the
single source software and service agreement from vendors SunGard Public Sector,
Inc. (4000 OSSI Court, High Point, NC), in the amount of $543,541 and Xerox
Government Systems, LLC (2900 100th St., Suite 309, Urbandale, IA) in the amount of
$51,035 to upgrade from the current CAD (Computer Aided Dispatch) software for
police and fire department operations, Funding will be provided by the Em ergency
Telephone System Fund (Account 205.22.5150.65625) with $240,961.00 from the 2015
budget and the remaining balance of $353,615.00 from the 2016 budget. A budget
amendment for 2015 accompanies this item next on the agenda.
For Action
(A5.2) Resolution 81-R-15 Amending the 2015 Emergency Telephone System
Fund Budget
Staff recommends City Council adoption of Resolution 81-R-15 to amend the 2015
budget for the Emergency Telephone System Fund by $240,961 to a total of
$1,416,934.
For Action
(A6)FY2014 Comprehensive Annual Financial Report
Staff recommends that City Council accept and file the FY2014 Comprehensive Annual
Financial Report.
For Action: Accept and Place on File
(A7)Other Post-Employment Benefits Report - December 31, 2014 GASB 45
Staff recommends this report be accepted and placed on file by City Council for use
with the FY 2014 Annual Financial Report.
For Action: Accept and Place on File
(A8)Approval of School District 202 Salt Agreement for 2015/16 School Year
Staff is recommending City Council authorize the City Manager to execute an
City Council Agenda August 17, 2015 Page 7 of 10
agreement with Evanston School District 202 for the sale of rock salt in the amount of
$76.69 per ton for the period November 15, 2015 to April 15, 2016. This price includes a
10% administration and handling fee. This price reflects a $16.24 decrease in price as
the overall price of salt has decreased.
For Action
(A9)Approval of School District 65 Salt Agreement for 2015/16 School Year
Staff is recommending City Council authorize the City Manager to sign an agreement
with Evanston School District 65 for the sale of rock salt in the amount of $76.69 per ton
for the period November 15, 2015 to April 15, 2016. This price includes a 10%
administration and handling fee. This price reflects a $16.24 decrease in price as the
overall price of salt has decreased.
For Action
(A10)Approval of Application for the Storefront Modernization Program for 928-
930 Chicago Avenue
Staff recommends that City Council authorize f inancial assistance through the
Storefront Modernization Program to Tripdonation, LLC, owner of 928-930 Chicago
Avenue in an amount not to exceed $10,503. Funding will be provided by the Economic
Development Fund’s Business District Improvement Fund (225.21.5300.65522).
For Action
(A11)Resolution 80-R-15, Endorsing the Application of Little Beans Café Evanston
LLC to the Cook County Assessor for Class 7a Status Designation for
Commercial Development of the Vacant Property Located at 430 Asbury Avenue”
Staff recommends City Council adoption of Resolution 80 -R-15 “Endorsing the
Application of Little Beans Café Evanston LLC to the Cook County Assessor for Class
7a Status Designation for Commercial Development of the Vacant Property Located at
430 Asbury Avenue, Evanston, Illinois.
For Action
(A12)Ordinance 102-O-15, Authorizing the City Manager to Execute a Sale
Contract for City-Owned Real Property at 1941 Jackson Avenue
City staff recommends City Council adoption of Ordinance 102-O-15 authorizing the
City Manager to execute a sale contract for City-owned real property at 1941 Jackson
Avenue to Community Partners for Affordable Housing (CPAH) for affordable housing.
A two-thirds majority is required for adoption of this ordinance. Suspension of the Rules
is requested for Introduction and Acton by City Council on August 17, 2015.
For Introduction and Action
(A13) Ordinance 83-O-15, Authorizing the Sale of Surplus Fleet Vehicles
Staff recommends that City Council adopt Ordinance 83-O-15 authorizing the City
Manager to offer to sell vehicles owned by the City through public auction at the special
Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on or
around Tuesday, October 13, 2015, or any other subsequent America’s Online Auction.
This ordinance was introduced at the July 27, 2015 City Council meeting.
For Action
City Council Agenda August 17, 2015 Page 8 of 10
(A14)Ordinance 97-O-15 Amending the City Code to Establish a 4-Way Stop
Control at the Intersection of Lake Street and Grey Avenue
Staff recommends City Council adoption of Ordinance 97-O-15 which amends Section
10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop Control at the
intersection of Lake Street and Grey Avenue, at the Evanston Township High School
driveway (south entrance). This ordinance was introduced at the July 27, 2015 City
Council meeting.
For Action
(A15)Ordinance 101-O-15, Regulating Panhandling and Soliciting Activities
Staff recommends that City Council adopt Ordinance 101-O-15 to amend panhandling
and solicitation regulations, which is both consistent with case law and provides
uniformity regarding distance requirements for panhandling and soliciting at certain
locations such as parking meters, pay stations, and automated teller machines. This
ordinance was introduced at the July 27, 2015 City Council meeting. A further
amendment to this ordinance is to be introduced in September 2015. Staff recommends
continuation of this ordinance for consideration at the September 28, 2015 City Council
meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1)Ordinance 105-O-15, Granting a Special Use for a Daycare Center - Child,
Little Green Tree House, at 2812-2814 Central Street
Staff recommends City Council adoption of Ordinance 105-O-15 granting special use
approval for a Daycare Center - Child, Little Green Tree House at 2812-2814 Central
Street in the B1a Business District and oCSC Central Street Overlay District. The
Zoning Board of Appeals recommended denial of the requested special use, due to the
lack of parking available for the proposed use. Following the ZBA hearing, the applicant
identified additional parking alternatives for the employees and daily needs of the
daycare.
For Introduction
(P2)Ordinance 112-O-15, Granting Zoning Relief for the Number of Dwelling Units,
Number of Parking Spaces, and Parking Lot Aisle Width at 609 South
Boulevard
City staff recommends adoption of Ordinance 112-O-15 granting zoning relief to
establish 16 dwelling units where a maximum of 12 dwelling units are permitted, 16
parking spaces where 27 parking spaces are required, and a 10’ two -way drive aisle
with a 46’ double module width where 24’ two-way drive aisle with a 60’ double module
width are required by Code. The proposal did not receive a positive nor negative
recommendation from the ZBA.
For Introduction
(P3)Ordinance 98-O-15, Amending the Zoning Map to Rezone 1402-1408 Brown
Avenue from R2 to the R4 District
The Plan Commission and staff recommend adoption of Ordinance 98-O-15 amending
the Zoning Map to rezone the property commonly known as 1402 -1408 Brown Avenue
City Council Agenda August 17, 2015 Page 9 of 10
from R2, Single-Family Residential to R4, General Residential. This ordinance was
introduced at the July 27, 2015 City Council meeting.
For Action
(P4)Ordinance 106-O-15, Granting a Special Use for a Type 2 Restaurant, Red
Robin Burger Works, 1700 Maple Avenue
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 106-O-
15 granting special use approval for a Type 2 Restaurant, Red Robin Burger Works at
1700 Maple Avenue in the RP Research Park District. The applicant has complied with
all zoning requirements and meets all standards fo r a special use for this district. This
ordinance was introduced at the July 27, 2015 City Council meeting.
For Action
(P5)Ordinance 104-O-15, Amending the City Code to Modify Window Sign
Regulations
The Sign Review and Appeals Board and staff recommend adoption of Ordinance 104-
O-15, which amends the Sign Ordinance for window signs. The proposed amendments
are the result of complaints to the City regarding signage installed on large vertical
windows that span several floors without limitation to height. This ordinance was
introduced at the July 27, 2015 City Council meeting.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1)Resolution 82-R-15, Service Provider Agreement for Special Service Area #6
(Chicago-Main-Dempster)
Staff and the Economic Development Committee recommend adoption of Resolution
82-R-15 authorizing execution of a Service Provider Agreement for Evanston’s Special
Service Area (SSA) #6, which will govern the relationship between the City and the
organization leading the SSA for its first two years of operation.
For Action
Items for discussion:
(A3.4)Approval of Contract with Joseph J. Henderson & Son, Inc. for
Rehabilitation of Concrete in Water Plant Clearwells 1 and 2 (Bid 15 -47)
Staff recommends that City Council authorize the City Manager to execute a contract for
the Rehabilitation of Concrete in Water Plant Clearwells 1 and 2 with Joseph J.
Henderson & Son, Inc. (4288 Old Grand Avenue, Gurnee, IL) in the amount of
$452,000. J.J. Henderson is compliant with the Local Employment Program whereas
the low bidder, Walsh Construction at $302,874.10, requested a waiver of the Local
Employment Program. Funding is provided by the Water Fund, Account
513.71.7330.65515.
For Action
Alderman Rainey stated this item was referred back to the City Manager’s Office and
staff to come back on the 31st of August with more information and clarity.
City Council Agenda August 17, 2015 Page 10 of 10
(A12)Ordinance 102-O-15, Authorizing the City Manager to Execute a Sale
Contract for City-Owned Real Property at 1941 Jackson Avenue
City staff recommends City Council adoption of Ordinance 102-O-15 authorizing the
City Manager to execute a sale contract for City-owned real property at 1941 Jackson
Avenue to Community Partners for Affordable Housing (CPAH) for affordable housing.
A two-thirds majority is required for adoption of this ordinance. Suspension of the Rules
is requested for Introduction and Acton by City Council on August 17, 2015.
For Introduction and Action
Alderman Rainey motioned for approval since the rules were suspended during Consent
Agenda and it was seconded by Alderman Holmes. The Roll Call vote was 9 -0 and the
motion passed.
Call of the Wards
Ward #6, Alderman Tendam had no report.
Ward #7. Alderman Grover stated on Thursday, September 17th her ward meeting and location to be
determined.
Ward #8, Alderman Rainey she thanked Lonnie for all of his work and his terrific job to the City.
Ward #9 Alderman Miller had no report.
Ward #1 Alderman Fiske announced her ward meeting for Tuesday, September 1st from 7-9 pm.
Wad #2, Alderman Braithwaite had no report.
Ward #3, Alderman Wynne had no report.
+
Ward #4, Alderman Wilson had no report.
Ward #6, Alderman Holmes invited all to her ward meeting’s ice cream social on Thursday, August 27th at
7:00 pm.
Alderman Wilson motioned to convene into Executive Session to discuss Litigation and it was seconded.
The Regular Meeting of the City Council ended at 9:39 pm with a voice vote.
Submitted by,
City Clerk Rodney Greene, MMC