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HomeMy WebLinkAbout11.23.15 Actions CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, November 23, 2015 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee meets at 7:15 p.m. City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Tendam (II) Mayor Public Announcements and Proclamations Delta Sigma Theta Sorority Inc. Evanston North Shore Alumnae Chapter “Red and White Day” (III) City Manager Public Announcements Promotion of Captain Paul Polep to Fire Department Division Chief Promotion of Sergeant Melissa Sacluti to Police Commander Shop Evanston for the Holidays & Small Business Saturday, November 28 Holiday Trash Collection Schedule Snow Plan Presentation City Department Organizational Update (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the spea kers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. Seventeen residents spoke about the inclusionary housing ordinance. City Council Agenda November 23, 2015 Page 2 of 9 One resident spoke about the Evanston Public Library budget. One resident spoke about the inclusionary housing ordinance and the City’s budget. One resident spoke about the community violence press conference. (VI) Special Order of Business: Emerson/Ridge/Green Bay Viaduct Street Light Options (VII) Consent Agenda: Alderman Rainey (VIII) Report of the Standing Committees Administration & Public Works - Alderman Grover Planning & Development - Alderman Tendam Human Services - Alderman Grover (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} 1st Ward Alderman announced a 1st Ward meeting on December 1, 2015 at 7 p.m. at the Evanston Public Library, located at 1703 Orrington Avenue. (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Approval of Emerson/Ridge/Green Bay Pedestrian Street Light Options Staff recommends City Council select a preferred pedestrian light style to be incorporated into the Emerson/Ridge/Green Bay Road Intersection Improvements to be bid by the Illinois Department of Transportation in March 2016 for construction beginning May 2016. Staff will give a presentation of the various options available. For Action Direction provided to staff to proceed with uniform halophane fixtures. CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting November 9, 2015 For Action Approved on consent agenda. City Council Agenda November 23, 2015 Page 3 of 9 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through November 1, 2015 $2,581,399.48 (A2) FY2015 City of Evanston Bills – November 24, 2015 $4,925,231.66 For Action Approved on consent agenda. (A3.1) Approval of Contracts for Water Treatment Chemicals for FY2016 (Bid 15- 57) Staff recommends that City Council authorize the City Manager to execute contracts with the following five vendors to supply water treatment chemicals in response to Bid 15-57: 1) Univar USA (8201 S 212th St, Kent, WA) in the amount of $148,844.50 to supply aluminum sulfate (alum); 2) Alexander Chemical (1901 Butterfield Road, Downers Grove, IL) in the amount of $35,063 to supply chlorine; 3) Mosaic-Fishhawk (13830 Circa Crossing Dr, Lithia, FL) in the amount of $123,600 to supply HFS acid (fluoride); 4) Polydyne Inc. (One Chemical Plant Road, Riceboro, GA) in the amount of $19,200 to supply polymer; and 5) Carus Corporation (315 Fifth Street, Peru, IL) in the amount of $91,744.80 to supply blended phosphate. The total of these proposed purchases is $418,452.30. Funding is provided by the Water Fund. For Action Approved on consent agenda. (A3.2) Approval of Purchase of Insurance/Renewals for Property, Excess Liability & Excess Worker’s Compensation for Fiscal Year 2016 Staff recommends City Council approval to purchase the outlined policies at a total cost of $531,440. The policies will renew all insurance coverage for the City for Fiscal Year 2016. All coverage exclusive of Worker’s Compensation is budgeted at $490,000, and Worker’s Compensation is budgeted at $130,000, f or a FY2016 total of $620,000. Funding is provided by the Insurance Fund Business Unit 7800, Object Codes 62615 & 66044. For Action Approved on consent agenda. (A3.3) Approval of Contract with Bolder Contractors, Inc. for Sheridan Road Water Main Lining (Bid No. 15-60) Staff recommends City Council authorize the City Manager to execute a contract for the Sheridan Road Water Main Lining with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL) in the amount of $3,767,440. Funding will be provided from the Water Fund (Account 513.71.7330.65515 – 415450). For Action Approved on consent agenda. (A3.4) Approval of Agreement with the Youth Job Center of Evanston Inc. for 2015-16 Building Career Pathways to Sustainable Employment Program City Council Agenda November 23, 2015 Page 4 of 9 Staff recommends that City Council authorize the City Manager to execute the 2015 agreement with the Youth Job Center of Evanston Inc. (YJC) (1114 Church Street, Evanston, IL) to provide fifteen disconnected and unemployed young adults who are low to moderate income Evanston residents (ages 18 -25) with a career pathway plan that leads to educational/work trade certification, etc., in an amount not to exceed $80,000 for FY 2015-16. Funding is budgeted in Parks, Recreation and Community Services, Account 100.30.3215.62490. For Action Approved on consent agenda. (A3.5) Approval of Increased Allocation for a Back-up Building Inspection and Plan Review Services Contract (SAFEbuilt) Staff recommends City Council authorization for the City Manager to execute an increase to the back-up Building Inspection and Plan Review S ervices contract agreement from $20,000 to a not to exceed amount of $40,000 with SAFEbuilt, Inc. (3755 Precision Drive, Suite 140, Loveland, CO). The FY 2015 cost of back- up plan review and inspection services is expected to exceed the allocated budget amount of $25,000. The additional expense will be covered by a residual balance in designated Community Development Department accounts. For Action Approved on consent agenda. (A3.6) Approval of Emergency Engineering Services for Police/Fire Headquarters Data Center Staff recommends approval of agreement for engineering services for emergency improvements to the Police/Fire Headquarters Data Center in the amounts of $24,500 with McGuire Engineers (300 South Riverside Plaza, Suite, 1650, Chicago, IL). Funding is provided by FY2015 Facilities Contingency Account (415.26.4150.62145.415179). For Action Approved on consent agenda. (A3.7) Approval of Emergency UPS Pre-Purchase for Police/Fire Headquarters Data Center Staff recommends approval of an emergency pre-purchase for contractor reassignment of a new 40kVA UPS (uninterruptible power supply) unit for the Police/Fire Headquarters Data Center in the amount of $40,850 from Kramer Datapower Inc. (530 Keystone Drive, Warrendale, PA). Funding is provided by FY2015 Facilities Contingency Account (415.26.4150.65502.415179). For Action Approved on consent agenda. (A4) Approval of Change Order #1 with Havey Communications for Emergency Lighting and Sirens (Bid #13-15) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the purchase of emergency lighting, sirens and after-market products and services with Havey Communications Inc., City Council Agenda November 23, 2015 Page 5 of 9 (28835 Herky Drive # 117, Lake Bluff, IL). This Change Order will expand the scope of the contract to include the installation of equipment for 4 additional police vehicles purchased in 2015. The cost of this change order is not to exceed $28,904. Funding is provided by the Fleet Maintenance Fund (600.26.7710.65060). For Action Approved on consent agenda. (A5) Approval of Revisions to Street Sweeping Schedule The Parking & Transportation Committee and staff recommend revising the City’s street sweeping schedule in order to encourage compliance, ensure the streets are cleaned of seasonal organic matter, and create clearer communication to residents, visitors, and workers. For Action Held in committee until December 14, 2015. (A6) Resolution 104-R-15: Fiscal Year 2016 Budget of the City of Evanston Staff recommends that City Council adopt Resolution 104-R-15 adopting the FY 2016 Budget of the City of Evanston, in the amount of $304,494,806. For Action Approved on consent agenda. (A7 ) Ordinance 136-O-15: City of Evanston 2015 Tax Levy Staff requests adoption of Tax Levy Ordinance 136-O-15, which levies the annual property tax for General Fund Operations, Illinois Municipal Retirement Fund, Police and Fire Pension Funds, and General Assistance Fund. This ordinance was introduced at the October 24, 2015 City Council meeting. For Action Approved on consent agenda. (A8 ) Ordinance 137-O-15: 2015 Special Service Area #4 Tax Levy Staff requests adoption of Tax Levy Ordinance 137-O-15, which levies the annual property tax for Special Service Area #4. This ordinance was introduced at the October 24, 2015 City Council meeting. For Action Approved on consent agenda. (A9 ) Ordinance 138-O-15: 2015 Special Service Area #6 Tax Levy Staff requests adoption of Tax Levy Ordinance 138-O-15, which levies the annual property tax for Special Service Area #6. This ordinance was introduced at the October 24, 2015 City Council meeting. For Action Approved on consent agenda. (A10) Ordinance 139-O-15: Evanston Public Library 2015 Tax Levy The Library Board requests adoption of Tax Levy Ordinance 139-O-15 which levies the annual property tax for the Evanston Public Library. This ordinance was introduced at the October 24, 2015 City Council meeting. City Council Agenda November 23, 2015 Page 6 of 9 For Action Take off consent agenda. Passed 9-0. (A11) Ordinance 151-O-15, Amending Section 10-11-8, Schedule VIII (A), Parking Prohibited at all times to Include Barton Avenue, both Sides, Howard Street North to the First Alley. The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 151-O-15 prohibiting parking on the 100 block of Barton Avenue. This ordinance was introduced at the November 9, 2015 City Council meeting. For Action Approved on consent agenda. (A12) Ordinance 152-O-15, Amending Section 10-11-22, Schedule XXII (B) to Include Dobson Street, West of Ridge Avenue to the Dead End, and Barton Avenue from the First Alley North of Howard Street to the CTA Right of Way. The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 152-O-15 establishing residents only parking on Barton Avenue and Dobson Street. This ordinance was introduced at the November 9, 2015 City Council meeting. For Action Approved on consent agenda. (A13) Ordinance 147-O-15, Increasing the Number of Class D Liquor Licenses for Nakorn, Inc., d/b/a Nakorn, 1622 Orrington Avenue Local Liquor Commissioner and Board recommend City Council adoption of Ordinance 147-O-15, which amends Evanston City Code of 2012 Subsection 3 - 4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from forty-seven (47) to forty-eight (48), and permit issuance of a Class D license to Nakorn, Inc., d/b/a Nakorn, 1622 Orrington Avenue. This ordinance was introduced at the November 9, 2015 City Council meeting. For Action Approved on consent agenda. (A14) Ordinance 148-O-15, Increasing the Number of Class D Liquor Licenses for Coffee House Holdings, Inc., d/b/a Starbucks Coffee #2444, 519 Main Street Local Liquor Commissioner and Board recommend City Council adoption of Ordinance 148-O-15, which amends Evanston City Code of 2012 Subsection 3 - 4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from forty-eight (48) to forty-nine (49), and permit issuance of a Class D license to Coffee house Holdings, Inc., d/b/a Starbucks #2444, 519 Main Street. This ordinance was introduced at the November 9, 2015 City Council meeting. For Action Approved on consent agenda. (A15) Ordinance 150-O-15, Increasing the Number of Class C-1 Liquor Licenses City Council Agenda November 23, 2015 Page 7 of 9 for 27 Live, LLC Liquor Control Board and staff recommend City Council adoption of Ordinance 150-O-15, which amends Evanston City Code of 2012 Subsection 3 -4-6-(C-1), as amended, to increase the number of authorized Class C-1 liquor licenses from four (4) to five (5), and permit issuance of a Class C-1 license to 27 Live, LLC, d/b/a 27 Live, 1012 Church Street. This ordinance was introduced at the November 9, 2015 City Council meeting. For Action Approved on consent agenda. PLANNING & DEVELOPMENT COMMITTEE (P1) Resolution 117-R-15 , 1030 Forest Avenue Subdivision Staff recommends adoption of Resolution 117 -R-15 to grant approval of the proposed subdivision of the property located at 1030 Forest Avenue from one lot into two lots. . For Action Approved on consent agenda. (P2) Ordinance 157-O-15, granting a Special Use for a Commercial Indoor Recreation Facility, 9 Round Fitness, at 1706 Central Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 157-O-15 granting special use approval for a Commercial Indoor Recreation facility, 9 Round Fitness, at 1706 Central Street in the B1a Business District and oCSC Central Street Overlay District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this d istrict. Suspension of the Rules is requested for Introduction and Action on November 23, 2015. . For Introduction and Action Suspension of the rules for introduction and action. Approved on consent agenda. (P3) Ordinance 158-O-15, Granting an Amendment to a Special Use for a Daycare Center – Child, Little Green Tree House, at 2812-2814 Central Street Staff recommends adoption of Ordinance 158-O-15 to amend two conditions required by special use Ordinance 105 -O-15 that granted approval for Daycare Center-Child at 2812-2814 Central Street in September 2015. The amendment preserves the intent of the conditions while providing clarity regarding the parking requirements that will be imposed on the tenant and special use operator, Little Green Tree House. Suspension of the Rules is requested for Introduction and Action on November 23, 2015. . For Introduction and Action Suspension of the rules for introduction and action. Approved on consent agenda. (P4) Ordinance 60-O-15, Amendments to the Inclusionary Housing Ordinance City Council Agenda November 23, 2015 Page 8 of 9 Staff recommends City Council adoption of Ordinance 60-O-15, amendments to the Inclusionary Housing Ordinance (IHO). The Ordinance covers all new developments with five or more units within Transit Oriented Development (TOD) areas and ten or more units outside of TOD areas. It applies to for sale and rental developments, and condo conversions, and requires a minimum 10% of affordable units on site, or a fee in lieu of $100,000 per unit if the development is within a TOD area or $75,000 per unit if outside of a TOD ar ea. If the affordable units are provided on site, the developer would be entitled to density bonuses and reduction in parking requirements. This ordinance was introduced at the October 26, 2015 City Council meeting and held for the November 23, 2015 City Council meeting on November 9, 2015. . For Action Taken off consent. Amendment to include sunset provision. Amendment fails. Alds. Tendam, Grover, Rainey, Braithwaite, Wynne, Holmes voted no. Passed 6-3. Alds. Rainey, Fiske, Wilson voted no. APPOINTMENTS (APP1) For Reappointment to: Arts Council Greg Allen Arts Council Carole Bass Arts Council Lisa Degliantoni Arts Council Fran Joy Arts Council Dino Robinson Arts Council Nan Stein For Action Approved on consent agenda. MEETINGS SCHEDULED THROUGH DECEMBER 2015 Upcoming Aldermanic Committee Meetings Wed, Dec 2 7:30 pm Economic Development Committee Mon, Dec 7 6 pm Rules Committee Mon, Dec 7 7:30 pm Human Services Committee Mon, Dec 14 6 pm A&PW, P&D, City Council meetings Tues, Dec 15 7 pm Housing & Community Dev Act Committee Wed, Dec 16 6 pm Transportation/Parking Committee Wed, Dec 16 6:30 pm M/W/EBE Advisory Committee Fri, Dec 18 7 am Housing & Homelessness Commission City Council Agenda November 23, 2015 Page 9 of 9 Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.