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HomeMy WebLinkAbout09.15.15 Actions CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Tuesday, September 15, 2015 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development (P&D) Committee meets at 7:15 p.m. City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Grover (II) Mayor Public Announcements and Proclamations Hispanic Heritage Month (III) City Manager Public Announcements United Way Evanston Day of Caring, September 19, 2015 (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. One resident spoke about the City’s procedures for sale of real estate One resident spoke about gun range regulations One resident spoke about gun range regulations One resident spoke about gun range regulations City Council Agenda September 15, 2015 Page 2 of 9 (VI) Consent Agenda: Alderman Rainey (VII) Report of the Standing Committees Administration & Public Works - Alderman Rainey Planning & Development - Alderman Holmes Human Services - Alderman Grover (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} 5th Ward Alderman announced a 5th Ward meeting on September 17, 2015 at 7:00 p.m. at the Fleetwood-Jourdain Community Center, located at 1655 Foster Street. 7th Ward Alderman announced a 7th Ward meeting on September 17, 2015 at 7:00 p.m. at the Evanston Arts Center, located at 1717 Central Street. 8th Ward Alderman announced the annual Bike the Ridge ride on September 27, 2015 from 9:00 a.m. to 1:00 p.m. along Ridge Avenue, between Howard and Church streets. (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of August 17, 2015 For Action Approved on consent agenda. (M2) Approval of Minutes of the Regular City Council Meeting of August 31, 2015 For Action Approved on consent agenda. ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through August 9, 2015 $2,916,529.11 City of Evanston Payroll through August 23, 2015 $2,939,724.14 (A2) FY2015 City of Evanston Bills – September 16, 2015 $6,378,586.48 Credit Card Activity – Period Ending July 31, 2015 $ 230,027.21 For Action Approved on consent agenda. (A3.1) Approval of Contract Extension with Third Millennium Associates, Inc. for City Council Agenda September 15, 2015 Page 3 of 9 the 2016 Wheel Tax Print, Mail and Fulfillment Services City staff recommends that the City Council authorize the City Manager to execute a contract extension for print, mail and fulfillment services with Third Millennium Associates, Inc. (4200 Cantera Drive, Suite 105, Warrenville, IL) effective September 1, 2015 – August 31, 2016. The estimated annual cost for production is $26,500 and processing is estimated at $35,400. Funding is provided by Revenue Account 100.19.1910.52010 and Expense Account 100.19.1910.65045. For Action Approved on consent agenda. (A3.2) Approval of Contract with Schroeder & Schroeder Inc. for Paving of the Alley North of Greenwood Street, East of Maple Avenue (Bid 15-56) Staff recommends that City Council authorize the City Manager to execute a contract for the 2015 CDBG Sidewalk Replacement Project with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL) in the amount of $157,772.50. Funding is provided by CDBG Funds (Account 215.21.5170.62480). For Action Approved on consent agenda. (A4.1) Approval of Change Order No. 1 for the 2015 CIP 3 Street Resurfacing Project to Pave Fire Station #2 Parking Lot (Bid 15-44) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2015 CIP 3 Street Resurfacing Project with J.A. Johnson Paving Inc. (1025 Addison Court, Arlington Heights, IL) in the amount of $47,447.45 for Fire Station #2 parking lot paving. Funding is provided by the CIP Street Resurfacing Account 415.26.4150.65515/415855. For Action Approved on consent agenda. (A4.2) Approval of Change Order No. 2 for 2014 Manhole Lining (Bid 14-57) Staff recommends the City Council authorize the City Manager to execute Change Order No. 2 for the 2014 Manhole Lining contract with National Power Rodding Corporation (2500 W. Arthington Street, Chicago, IL). This change order will increase the contract amount by $23,930.50, from $133,600.00 to $157,530.50. Funding is provided by the Sewer Fund (Account 515.71.7400.62461). For Action Approved on consent agenda. (A5) Resolution 73-R-15, Intergovernmental Agreement with Evanston/Skokie School District 65 for Video Communication Specialist Staff recommends City Council adopt Resolution 73 -R-15, “Authorizing the City Manager to Execute an Intergovernmental Agreement with the Evanston/Skokie School District No. 65 to Cost Share for a Video Telecommunications Specialist to Broadcast Meetings for Both Public Bodies.” This intergovernmental agreement outlines compensation to the City in the amount of $25,000 per year City Council Agenda September 15, 2015 Page 4 of 9 for services provided by the City’s Video Communication Specialist to District 65. It also provides a framework for duties undertaken by this employee to support broadcasting of the District 65 Board meetings. For Action Approved on consent agenda. (A6) Resolution 77-R-15, Easement Agreement with the Metropolitan Water Reclamation District of Greater Chicago Staff recommends that City Council adopt Resolution 77 -R-15 authorizing the City Manager to execute an easement agreement with the Metropolitan Water Reclamation District of Greater Chicago. This easement allows the City to maintain and repair three existing storm sewers adjacent to the North Shore Channel. For Action Approved on consent agenda. (A7) Resolution 78-R-15: Easement Agreement with the Metropolitan Water Reclamation District of Greater Chicago Staff recommends that City Council adopt Resolution 78-R-15 authorizing the City Manager to execute an easement agreement with the Metropolitan Water Reclamation District of Greater Chicago. This easement allows the City to maintain and repair four existing storm sewers at two locations. For Action Approved on consent agenda. (A8) Resolution 71-R-15 Authorizing a Lease Agreement with North Shore Senior Center for Office Space at the Civic Center Staff recommends City Council adoption of Resolution 71 -R-15 authorizing the City Manager to negotiate the lease of office space with North Shore Senior Center at the rate of $577 per month for 12 months for 577 square feet of space on the ground floor of the Civic Center (Suite G204 & G205). For Action Approved on consent agenda. (A9) Resolution 93-R-15 Authorizing a Lease Agreement with Housing Options for Office Space at the Civic Center Staff recommends City Council adoption of Resolution 93-R-15 authorizing the City Manager to negotiate the lease of office space with Housing Options for 12 months for 2,940 square feet of space on the ground floor of the Civic Center (Suite G310 to G361) at the rate of $2,940 per month. For Action Approved on consent agenda. (A10) Resolution 86-R-15, Authorizing Extension of a Sublease Agreement with SEG Café for Property at the Metra Station, 1826 Central Street Staff recommends City Council adoption of Resolution 86-R-15 which authorizes a ten month extension of the current sublease agreement between SEG Café, City Council Agenda September 15, 2015 Page 5 of 9 LLC and The City of Evanston. This sublease is for property leased to the City by the Union Pacific Railroad at 1826 Central Street. For Action Approved on consent agenda. (A11) Resolution 95-R-15 Supporting the Voter Empowerment Act of 2015 and the Voting Rights Amendment Act of 2015 The Mayor and staff recommend that City Council adopt Resolution 95 -R-15 supporting the passage of the Voter Empowerment Act of 2015 and the Voting Rights Amendment Act of 2015 by the U.S. Congress. For Action Approved on consent agenda. (A1 2) Ordinance 107-O-15, Limited Parking on Lincoln Street The Transportation and Parking Committee and staff recommend that City Council adopt Ordinance 107-O-15 establishing limited parking, no longer than four (4) hours between the hours of 9:00 A.M. and 6:00 P.M. Monday through Friday, on Lincoln Street (north side, Ridge Avenue west to Sanitary District Canal). For Introduction Approved on consent agenda. (A13) Ordinance 108-O-15, Parking Meter Zone at Chandler-Newberger Parking Lot 21. The Transportation and Parking Committee and staff recommend that City Council adopt Ordinance 108-O-15 adding twelve (12) meters at Parking Lot #21, 1028 Central Street – Chandler-Newberger Center. The maximum limit for these meters shall be fifteen (15) hours per day between the hours of 9:00 A.M. to 6:00 P.M. at a rate of $0.25 per hour. For Introduction Approved on consent agenda. (A14) Ordinance 114-O-15, Authorizing the City Manager to Execute Sales Contract with NRG Acquisitions, LLC for the Sale of City-Owned Real Property Located at 1821 Ridge Avenue Staff recommends that City Council adopt Ordinance 114-O-15, “Authorizing the City Manager to Enter into a Real Estate Contract for the Sale of the Certain City- Owned Real Property at 1821 Ridge Avenue to N RG Acquisitions, LLC ” for the amount of $230,000. A two-thirds majority of City Council is required to adopt Ordinance 114-O-15. For Introduction Rules suspended for Introduction and Action. Passed 7-0. (A15) Ordinance 116-O-15, Implementing a Reorganization and Consolidation of the Executive Departments in the City of Evanston Staff recommends City Council adoption of Ordinance 116 -O-15 to amend Title 1, Chapter 9 of the Evanston City Code of 2012 as a legislative enactment City Council Agenda September 15, 2015 Page 6 of 9 implementing organizational realignment and consolidation of the City’s Executive Departments to ensure a stable City Budget, and that community standards for City services and livability are met. For Introduction Approved on consent agenda. (A16) Ordinance 111-O-15 Amending Section 9-2-3 (B) of the Evanston City Code to Increase Fire Department Ambulance Transport Fee Staff recommends that City Council adopt Ordinance 111-O-15 amending Section 9-2-3 of the Evanston City Code. The amendment will increase ambulance transport fees. This ordinance was introduced at the August 31, 2015 City Council meeting, and referred back to the Administration and Public Works Committee. For Action Approved on consent agenda. (A17) Ordinance 110-O-15 Amending Title 10, Schedule XVII of the Evanston City Code to Increase Parking Violation Penalties Staff recommends that City Council adopt Ordinance 110 -O-15, amending Title 10, Schedule XVII, of the Evanston City Code, “Parking Violation Penalties”, Section 10-11-17. The amendment will increase the penalty for various parking fines. This ordinance was introduced at the August 31, 2015 City Council meeting, and referred back to the Administration and Public Works Committee. For Action Held in committee until September 21, 2015 City Council meeting. PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 117-O-15, granting a Special Use for a Financial Institution, First Bank & Trust, at 520 Main Street The Zoning Board of Appeals and staff recommend City Council adoption of Ordinance 117-O-15 granting special use approval for a ground floor Financial Institution, First Bank & Trust, in the C1a Commercial Mixed Use District and the oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements, and meets all standards for a special use for this district. For Introduction Approved on consent agenda. (P2) Ordinance 118-O-15, Granting a Special Use for a Type 2 Restaurant, Maxwell Style Grill, at 999 Howard Street The Zoning Board of Appeals and staff recommend City Counc il adoption of Ordinance 118-O-15 granting a special use permit for a Type 2 Restaurant, Maxwell Style Grill, in the C1 Commercial District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. For Introduction Rules suspended for Introduction and Action. Passed 7-0. City Council Agenda September 15, 2015 Page 7 of 9 (P3) Ordinance 119-O-15 Granting Zoning Relief for a 70’ Building Height for a Concrete Plant Enclosure for Ozinga RMC, 2525 Oakton Street The Zoning Board of Appeals and staff recommend City Council adoption of Ordinance 119-O-15 granting zoning relief to construct a 70’ high concrete plant enclosure where a maximum height of 60’ is allowed in the I3 General Industrial District for Ozinga RMC at 2525 Oakton Street. The ZBA found the proposal meets all standards for variations. The application complies with all other zoning requirements. For Introduction Approved on consent agenda. (P4) Ordinance 109-O-15, Amending Firearm Range Licensing Requirements Staff recommends City Council adoption of Ordinance 109-O-15 to amend licensing regulations applicable to Firearm Ranges within Title 3 of the City Code to add application requirements, license conditions, insurance requirements, and right of inspection. For Introduction Approved on consent agenda. (P5) Ordinance 105-O-15, Granting a Special Use for a Daycare Center - Child, Little Green Tree House, at 2812-2814 Central Street Staff recommends City Council adoption of Ordinance 105-O-15 granting special use approval for a Daycare Center - Child, Little Green Tree House at 2812-2814 Central Street in the B1a Business District and Central Street Overlay District. The Zoning Board of Appeals recommended denial of the requested special use, due to the lack of parking available for the proposed use. Following the ZBA hearing, the applicant identified additional parking alternatives for the employees and daily needs of the daycare. This ordinance was introduced at the August 17, 2015 City Council meeting. For Action Approved on consent agenda. (P6) Ordinance 112-O-15, Granting Zoning Relief for the Number of Dwelling Units, Number of Parking Spaces, and Parking Lot Aisle Width at 609 South Boulevard Staff recommends adoption of Ordinance 112-O-15 granting zoning relief to establish 16 dwelling units where a maximum of 12 dwelling units are permitted, 16 parking spaces where 27 parking spaces are required, and a 10’ two -way drive aisle with a 46’ double module width where 24’ two -way drive aisle with a 60’ double module width are required by Code. The proposal did not receive a positive nor negative recommendation from the ZBA. This ordinance was introduced at the August 17, 2015 City Council meeting. For Action Approved on consent agenda. HUMAN SERVICES COMMITTEE (H1) Approval of the 2015 Emergency Solutions Grant Recommendation City Council Agenda September 15, 2015 Page 8 of 9 The Human Services Committee, Housing & Homelessness Commission and staff recommend approval of the 2015 Emergency Solutions Grant (ESG) allocations totaling $144,818: $133,957 to two social ser vices agencies that provide housing and services for individuals and families who are homeless or at risk of homelessness, and $10,861 to the City of Evanston for grant administration. Funding is provided by the City’s 2015 Emergency Solutions Grant entitlement allocation from the U.S. Department of Housing & Urban Development (Account 100.10060.004.2128.55275). For Action Approved on consent agenda. (H2) Resolution 89-R-15, Lease Agreement for the Noyes Street Theater (“Theater”) at the Noyes Cultural Arts Center (“NCAC”) with Mudlark Theater Company The Human Services Committee and staff recommend City Council adoption of Resolution 89-R-15 authorizing the City Manager to enter into a new agreement for an eight (8) month lease term for the Noyes Street Theater (“Theater”) at the Noyes Cultural Arts Center (“NCAC”) with Mudlark Theater Company. For Action Approved on consent agenda. ECONOMIC DEVELOPMENT COMMITTEE (O1) Approval of Storefront Modernization Program Application for 1900 Greenwood St. The Economic Development Committee and staff recommend approval for financial assistance through the Storefront Modernization Program to Spatz & Associates, owner of 1900 Greenwood Street in an amount not to exceed $39,200. The scope of the proposed exterior improvements to the building includes the construction of additional windows and doors and the installation of awnings, lighting, decorative metalwork, and ADA access. For Action Approved on consent agenda. MEETINGS SCHEDULED THROUGH SEPTEMBER 2015 Upcoming Aldermanic Committee Meetings Wed, Sept 16 6:30 pm M/W/EBE Advisory Committee Wed, Sept 16 7 pm NU-City Committee Mon, Sept 21 7 pm City Council meeting Thurs, Sept 24 5:30 pm Emergency Telephone Board Thurs, Sept 24 7 pm Housing & Community Dev Act Committee Fri, Sept 25 7 am Housing & Homelessness Commission Mon, Sept 28 6 pm A&PW, P&D, City Council meetings Tues, Sept 29 7 pm Housing & Community Dev Act Committee City Council Agenda September 15, 2015 Page 9 of 9 Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.