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HomeMy WebLinkAbout08.17.15 Actions CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, August 17, 2015 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development (P&D) Committee meets at 7:15 p.m. City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Tendam (II) Mayor Public Announcements (III) City Manager Public Announcements Recognition of Lonnie Jeschke, Fleet Services Division Manager Evanston Public Library Receives $15,000 Big Read Grant (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. One resident spoke about the repurposing condominium development at 609 South Boulevard. One resident spoke about the Tallmadge lighting contract. One resident spoke about proposals for FY 2015 budget adjustments. One resident spoke about the Consolidated Annual Financial Report, Recycling City Council Agenda August 17, 2015 Page 2 of 11 Center, and Howard Street tax increment financing. One resident spoke about the proposals for the FY 2015 budget adjustments. One resident spoke about a pre-apprenticeship program. (VI) Special Orders of Business (VII) Consent Agenda: Alderman Rainey (VIII) Report of the Standing Committees Administration & Public Works - Alderman Rainey Planning & Development - Alderman Holmes Human Services - Alderman Grover (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} 5th Ward Alderman announced 5th Ward meeting on August 20, 2015 at 7:00 p.m. at Fleetwood-Jourdain Community Center at 1655 Foster Street. 7th Ward Alderman announced 7th Ward meeting on September 17, 2015, with a location to be determined. 8th Ward Alderman thanked Lonnie Jeschke for his years of service to the City. 1st Ward Alderman announced a 1st Ward meeting on September 1, 2015 at 7:00 p.m. at the Evanston Public Library at 1703 Orrington Avenue. (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) FY 2015 Mid-Year Budget Report Staff recommends that: 1) City Council accept and place the Second Quarter Financial Report for FY 2015 on file; and 2) City Council direct the City Manager to implement adjustments to the FY2015 budget as re commended. For Action Acceptance of report, 9-0. (SP2) FY2015 Capital Improvement Plan Mid-Year Report Staff recommends City Council accept and place on file the FY 2015 Mid-Year Capital Improvement Plan Report. For Action: Accept and Place on File City Council Agenda August 17, 2015 Page 3 of 11 Acceptance of report, 9-0. CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of July 27, 2015 For Action Approved on consent agenda. ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through July 26, 2015 $3,004,573.21 (A2) FY2015 City of Evanston Bills – August 18, 2015 $4,737,412.34 Credit Card Activity – Period Ending June 30, 2015 $ 184,877.05 For Action Approved on consent agenda. (A3.1) Approval of Maintenance Plan Agreement for Sherman Plaza Staff recommends that City Council authorize the City Manager to execute an agreement with the Residences of Sherman Plaza and MB Evanston Sherman, LLC to continue maintenance services for Sherman Plaza at a cost of $115,000 for the period of August 23, 2015 through August 22, 2016. This agreement was originally approved in 2006. Funding is provided by the Parking Fund, Account 505.19.7036.62660. For Action Approved on consent agenda. (A3.2) Approval of Sole Source Purchase of Tallmadge Street Light Poles a nd Fixtures from GrayBar Electric Staff recommends City Council approval for the sole source purchase of 23 Union Metal Tallmadge street light poles and fixtures from Graybar Electric (9222 Orly Road, Indianapolis, IN) in the amount of $60,145 for the poles and $38,168.50 for the fixtures for a total amount of $98,313.50 . Funding for this purchase is provided by Capital Improvement Program projects: Pedestrian Safety (Project 416434) in the amount of $60,000, and Traffic Calming (Project 415870) in the amount of $40,000 for a total of $100,000 For Action Approved on consent agenda. (A3.3) Approval of Approval of Contract Renewal for Towing and Other Related Services with North Shore Towing Staff and the Transportation/Parking Committee recommend that City Council authorize the City Manager to execute a contract renewal for towing and other related services with North Shore Towing, Inc., (2527 Oakton Street, Evanston) effective August 1, 2015 – July 31, 2016. The estimated annual expenditure is $23,000. Funding is provided by the General Fund, Boot and Tows Account 100.19.1941.6245. City Council Agenda August 17, 2015 Page 4 of 11 For Action Approved on consent agenda. (A3.4) Approval of Contract with Joseph J. Henderson & Son, Inc. for Rehabilitation of Concrete in Water Plant Clearwells 1 and 2 (Bid 15-47) Staff recommends that City Council authorize the City Manager to execute a contract for the Rehabilitation of Concrete in Water Plant Clearwells 1 and 2 with Joseph J. Henderson & Son, Inc. (4288 Old Grand Avenue, Gurnee, I L) in the amount of $452,000. J.J. Henderson is compliant with the Local Employment Program whereas the low bidder, Walsh Construction at $302,874.10, requested a waiver of the Local Employment Program. Funding is provided by the Water Fund, Account 513.71.7330.65515. For Action City Manager was directed to review item and return to City Council for consideration at August 31, 2015 meeting. (A3.5) Approval of Three (3) Vehicle/Equipment Purchases Staff recommends City Council approval for the replacement purchase of: one Elgin Pelican Street Sweeper in the amount of $185,820; one Bobcat Toolcat sidewalk tractor with attachments in the amount of 69,479; and one Ford Escape in the amount of $19,513. Purchases are from the City’s purchasing cooperative partners. Funding is provided by the Equipment Replacement Fund Account 601.26.7780.65550 and the Parking Fund Account 505.19.7005.65515. For Action Approved on consent agenda. (A3.6) Approval of Contract Extension for Condo Refuse Collection Staff recommends City Council authorize the City Manager to execute a three year contract extension for the collection of condo refuse with Lakeshore Recycling Systems, Inc. (6132 W. Oakton Ave., Morton Grove, IL) at the rate of $6.30 per condo unit in the first year of the renewal (N ovember 1, 2015 – October 31, 2018). Funding is provided by the Solid Waste Fund account 520.26.7685.62390. For Action Approved on consent agenda. (A3.7) Approval of a Contract with Triggi Construction, Inc. for Paving of Various Alleys Contract (Bid 15-52) Staff recommends that City Council authorize the City Manager to execute a contract for the 2015 Paving of Various Alleys Project with Triggi Construction, Inc. (1975 Powis Road, West Chicago, IL) in the amount of $993,141.84. Funding will be provided from the Special Assessment Alley Paving Account 420.26.6000.65515/415860 in the amount of $125,000 and Capital Improvement Program (CIP) Alley Paving Account 415.26.4150.65515/415860 in the amount of $868,141.84. For Action Approved on consent agenda. City Council Agenda August 17, 2015 Page 5 of 11 (A3.8) Approval of 2015 Community Development Block Grant (CDBG) Sidewalk Replacement Project Contract with Schroeder & Schroeder Inc. (Bid 15-49) Staff recommends that City Council authorize the City Manager to execute a contract for the 2015 CDBG Block, Curb and Sidewalk Replacement Project with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL) in the amount of $106,145. Funding is provided by the Community Development Block Grant Fund Account 215.21.5170.63030. For Action Approved on consent agenda. (A3.9) Approval of Central Street Emergency Bridge Repair Contract Award (Bid 15-45) Staff recommends that City Council authorize the City Manager to execute a contract for the Central Street Emergency Bridge Repair Project with Alliance Contractors Inc. (1166 Lake Avenue, Woodstock, IL) in the amount of $162,975. Funding is provided from the CIP Account 415.26.4150.65515/415885. For Action Approved on consent agenda. (A3.10)Approval of Contract with Silk Screen Express, Inc. for AFSCME Uniforms (Bid 15-54) Staff recommends that City Council authorize the City Manager to execute a contract for the purchase of AFSCME Uniforms with Silk Screen Express, Inc. (7611 W. 185th Street, Tinley Park, IL) for a term of three years in a not-to- exceed total amount of $140,870 . Funding is provided by the General Fund Account 100.26.2610.65020 which has a budget of $78,998 in FY 2015. For Action Approved on consent agenda. (A3.11)Approval of 2015 CIPIII Street Resurfacing Construction Contract with J.A. Johnson Paving Inc. (Bid 15-44) Staff recommends that City Council authorize the City Manager to execute a contract for the 2015 CIPIII Street Resurfacing Project with J.A. Johnson Paving Inc. (1025 Addison Court, Arlington Heights, IL) in the amount of $917,719. Funding will be provided from the 2015 Motor Fuel Tax Fund, (100.26.5096.66515) in the amount of $350,000; the CIP Street Resurfacing Account (415.26.4150.65515/415855) in the amount of $539,719 ; and Neighborhood Traffic Calming Account (415.26.4150.65515/415870) in the amount of $28,000. For Action Approved on consent agenda. (A3.12)Approval of Additional Funding for 2015 Pavement Marking Program Staff recommends City Council authorization for additional funding in the amount of $50,000 to add additional locations to the 2015 Pavement Marking Program. The funds will be added to the existing contract with Superior Road Striping (1967 Cornell Court, Melrose Park, IL), currently in the amount of $50,000. $20,000 will be provided by the General Fund Street Maintenance Account City Council Agenda August 17, 2015 Page 6 of 11 (2670.62509) which has $70,000 budgeted for Fiscal Year 2015. The additional $30,000 will be provided by deferred 2015 CIP projects. For Action Approved on consent agenda. (A3.13)Approval of Additional Funding for Pavement Patching by J.A. Johnson Paving Staff recommends City Council approve additional funding in the amount of $150,000 for additional pavement patching locations. These additional funds would be added to the existing contract with J.A. Johnson Paving (Arlington Heights, IL). The additional funding will allow 21 more locations totaling 6,500 square yards of degraded pavement to be patched. Funding for this project was from the Capital Improvement Fund (415937.65515). For Action Approved on consent agenda. (A4.1) Approval of 2015 Parking Access and Revenue Control System Contract and Installation Change Order #1 (RFP 14-25) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2015 Parking Access and Revenue Control System with Automated Parking Technologies, L.L.C. (500 W. 18th Street, Suite 301, Chicago, IL). This Change Order will expand the scope of the contract to include the installation of a “credit card in and credit card out” payment process. The cost of this change order is not to exceed $38,136. Funding for the project will be provided by the Parking Fund Capital Improvement Account (505.19.7005.65515/415438). For Action Approved on consent agenda. (A4.2) Approval of Change Order No. 2 for Large Diameter Sewer Rehabilitation – Cleveland Street (Bid 14-46) Staff recommends that the City Council authorize the City Manager to execute Change Order No. 2, to the agreement with Insituform Technologies USA, LLC. (17988 Edison Avenue, Chesterfield, MO) for the Large Diameter Sewer Rehabilitation – Cleveland Street project. The change order will reduce the contract amount by $54,155.00, from $273,813.50 to $219,658.50. For Action Approved on consent agenda. (A4.3) Approval of Change Order No. 2 for 2014 CIPP Sewer Rehabilitation Contract B (Bid 14-43) Staff recommends the City Council authorize the City Manager to execute Change Order No. 2 for the 2014 CIPP Sewer Rehabilitation Contract B (Bid 14 - 43) with Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO). This change order will increase the contract amount by $3,010, from $259,058 to $262,068. Funding for this change order will be from the Washington National TIF Account (300.99.5476.65515). For Action City Council Agenda August 17, 2015 Page 7 of 11 Approved on consent agenda. (A4.4) Approval of Change Order for the Emerson/Ridge/Green Bay Project, (RFQ 13-12) Staff recommends City Council authorize the City Manager to execute Change Order No. 1 for engineering services for water m ain improvements along Emerson Street, Ridge Avenue and Green Bay Road with ESI Consultants, Ltd., (1979 N. Mill Street, Suite 100, Naperville, IL) in the amount of $56,250. Funding will be from Water Fund (Account 513.71.7330.65515), with a FY2015 remaining budget of $288,000. For Action Approved on consent agenda. (A5.1) Approval of Single Source Purchase of Public Safety Software from SunGard Public Sector, Inc. and Xerox Government Systems, LLC Staff recommends that the City Council authorize the City Manager to execute the single source software and service agreement from vendors SunGard Public Sector, Inc. (4000 OSSI Court, High Point, NC), in the amount of $543,541 and Xerox Government Systems, LLC (2900 100th St., Suite 309, Urbandale, IA) in the amount of $51,035 to upgrade from the current CAD (Computer Aided Dispatch) software for police and fire department operations, Funding will be provided by the Emergency Telephone System Fund (Account 205.22.5150.65625) with $240,961.00 from the 2015 budget and the remaining balance of $353,615.00 from the 2016 budget. A budget amendment for 2015 accompanies this item next on the agenda. For Action Approved on consent agenda. (A5.2) Resolution 81-R-15 Amending the 2015 Emergency Telephone System Fund Budget Staff recommends City Council adoption of Resolution 81 -R-15 to amend the 2015 budget for the Emergency Telephone System Fund by $240,961 to a total of $1,416,934. For Action Approved on consent agenda. (A6) FY2014 Comprehensive Annual Financial Report Staff recommends that City Council accept and file the FY2014 Comprehensive Annual Financial Report. For Action: Accept and Place on File Acceptance of report, 9-0. (A7) Other Post-Employment Benefits Report - December 31, 2014 GASB 45 Staff recommends this report be accepted and placed on file by City Council for use with the FY 2014 Annual Financial Report. For Action: Accept and Place on File Acceptance of report, 9-0. City Council Agenda August 17, 2015 Page 8 of 11 (A8) Approval of School District 202 Salt Agreement for 2015/16 School Year Staff is recommending City Council authorize the City Manager to execute an agreement with Evanston School District 202 for the sale of rock salt in the amount of $76.69 per ton for the period November 15, 2015 to April 15, 2016. This price includes a 10% administration and handling fee. This price reflects a $16.24 decrease in price as the overall price of salt has decreased. For Action Approved on consent agenda. (A9) Approval of School District 65 Salt Agreement for 2015/16 School Year Staff is recommending City Council authorize the City Manager to sign an agreement with Evanston School District 65 for the sale of rock salt in the amount of $76.69 per ton for the period November 15, 2015 to April 15, 2016. This price includes a 10% administration and handling fee. This price reflects a $16.24 decrease in price as the overall price of salt has decreased. For Action Approved on consent agenda. (A10) Approval of Application for the Storefront Modernization Program for 928 - 930 Chicago Avenue Staff recommends that City Council authorize financial assistance through the Storefront Modernization Program to Tripdonation, LLC, owner of 928 -930 Chicago Avenue in an amount not to exceed $10,503. Funding will be provided by the Economic Development Fund’s Business District Improvement Fund (225.21.5300.65522). For Action Approved on consent agenda. (A11) Resolution 80-R-15, Endorsing the Application of Little Beans Café Evanston LLC to the Cook County Assessor for Class 7a Status Designation for Commercial Development of the Vacant Property Located at 430 Asbury Avenue” Staff recommends City Council adoption of Resolution 80-R-15 “Endorsing the Application of Little Beans Café Evanston LLC to the Cook County Assessor for Class 7a Status Designation for Commercial Development of the Vacant Property Located at 430 Asbury Avenue, Evanston, Illinois. For Action Approved on consent agenda. (A12) Ordinance 102-O-15, Authorizing the City Manager to Execute a Sale Contract for City-Owned Real Property at 1941 Jackson Avenue City staff recommends City Council adoption of Ordinance 102-O-15 authorizing the City Manager to execute a sale contract for City-owned real property at 1941 Jackson Avenue to Community Partners for Affordable Housing (CPAH) for affordable housing. A two-thirds majority is required for adoption of this ordinance. Suspension of the Rules is requested for Introduction and Act ion by City Council on August 17, 2015. City Council Agenda August 17, 2015 Page 9 of 11 For Introduction and Action Rules suspended for Introduction and Action. Passed 9-0. (A13) Ordinance 83-O-15, Authorizing the Sale of Surplus Fleet Vehicles Staff recommends that City Council adopt Ordinance 83-O-15 authorizing the City Manager to offer to sell vehicles owned by the City through public auction at the special Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on or around Tuesday, October 13, 2015, or any other subsequent America’s Online Auction. This ordinance was introduced at the July 27, 2015 City Council meeting. For Action Approved on consent agenda. (A14) Ordinance 97-O-15 Amending the City Code to Establish a 4-Way Stop Control at the Intersection of Lake Street and Grey Avenue Staff recommends City Council adoption of Ordinance 97-O-15 which amends Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4 -Way Stop Control at the intersection of Lake Street and Grey Avenue, at the Evanston Township High School driveway (south entrance). This ordinance was introduced at the July 27, 2015 City Council meeting. For Action Approved on consent agenda. (A15) Ordinance 101-O-15, Regulating Panhandling and Soliciting Activities Staff recommends that City Council adopt Ordinance 101-O-15 to amend panhandling and solicitation regulations, which is both consistent with case law and provides uniformity regarding distance requirements for panhandling and soliciting at certain locations such as parking meters, pay stations, and automated teller machines. This ordinance was introduced at the July 27, 2015 City Council meeting. A further amendment to this ordinance is to be introduced in September 2015. Staff recommends continuation of this ordinance for consideration at the September 28, 2015 City Council meeting. For Action Held in committee until September 28, 2015 City Council meeting. PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 105-O-15, Granting a Special Use for a Daycare Center - Child, Little Green Tree House, at 2812-2814 Central Street Staff recommends City Council adoption of Ordinance 105-O-15 granting special use approval for a Daycare Center - Child, Little Green Tree House at 2812-2814 Central Street in the B1a Business District and oCSC Central Street Overlay District. The Zoning Board of Appeals recommended denial of the requested special use, due to the lack of parking available for the proposed use. Following the ZBA hearing, the applicant identified additional parking alternatives for the City Council Agenda August 17, 2015 Page 10 of 11 employees and daily needs of the daycare. For Introduction Approved on consent agenda. (P2) Ordinance 112-O-15, Granting Zoning Relief for the Number of Dwelling Units, Number of Parking Spaces, and Parking Lot Aisle Width at 609 South Boulevard City staff recommends adoption of Ordinance 112-O-15 granting zoning relief to establish 16 dwelling units where a maximum of 12 dwelling units are permitted, 16 parking spaces where 27 parking spaces are required, and a 10’ two -way drive aisle with a 46’ double module width where 24’ two -way drive aisle with a 60’ double module width are required by Code. The proposal did not receive a positive nor negative recommendation from the ZBA. For Introduction Approved on consent agenda. (P3) Ordinance 98-O-15, Amending the Zoning Map to Rezone 1402-1408 Brown Avenue from R2 to the R4 District The Plan Commission and staff recommend adoption of Ordinance 98-O-15 amending the Zoning Map to rezone the property commonly known as 1402 - 1408 Brown Avenue from R2, Single-Family Residential to R4, General Residential. This ordinance was introduced at the July 27, 2015 City Council meeting. For Action Approved on consent agenda. (P4) Ordinance 106-O-15, Granting a Special Use for a Type 2 Restaurant, Red Robin Burger Works, 1700 Maple Avenue The Zoning Board of Appeals and City staff recommend adoption of Ordinance 106-O-15 granting special use approval for a Type 2 Restaurant, Red Robin Burger Works at 1700 Maple Avenue in the RP Research Park District. The applicant has complied with all zoning requirements and meets all standards for a special use for this district. This ordinance was introduced at the July 27, 2015 City Council meeting. For Action Approved on consent agenda. (P5) Ordinance 104-O-15, Amending the City Code to Modify Window Sign Regulations The Sign Review and Appeals Board and staff recommend adoption of Ordinance 104-O-15, which amends the Sign Ordinance for window signs. The proposed amendments are the result of complaints to the City regarding signage installed on large vertical windows that span several floors without limitation to height. This ordinance was introduced at the July 27, 2015 City Council meeting. For Action Approved on consent agenda. City Council Agenda August 17, 2015 Page 11 of 11 ECONOMIC DEVELOPMENT COMMITTEE (O1) Resolution 82-R-15, Service Provider Agreement for Special Service Area #6 (Chicago-Main-Dempster) Staff and the Economic Development Committee recommend adoption of Resolution 82-R-15 authorizing execution of a Service Provider Agreement for Evanston’s Special Service Area (SSA) #6, which will govern the relationship between the City and the organization leading the SSA for its first two years of operation. For Action Approved on consent agenda. MEETINGS SCHEDULED THROUGH SEPTEMBER 2015 Upcoming Aldermanic Committee Meetings Fri, Aug 28 7 am Housing & Homelessness Commission Mon, Aug 31 7 pm Special City Council meeting: FY2016 Budget Wed, Sept 2 6 pm Transportation/Parking Committee Wed, Sept 2 7 pm Northwestern University/City Committee Wed, Sept 2 7:30 pm Economic Development Committee Tues, Sept 8 6 pm Rules Committee Tues, Sept 8 7 pm Housing & Community Dev Act Committee Tues, Sept 8 7:30 pm Human Services Committee Tues, Sept 15 6 pm A&PW, P&D, City Council meetings Wed, Sept 16 6:30 pm M/W/EBE Advisory Committee Mon, Sept 21 7 pm City Council meeting Thurs, Sept 24 5:30 pm Emergency Telephone Board Thurs, Sept 24 7 pm Housing & Community Dev Act Committee Fri, Sept 25 7 am Housing & Homelessness Commission Mon, Sept 28 6 pm A&PW, P&D, City Council meetings Tues, Sept 29 7 pm Housing & Community Dev Act Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.