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HomeMy WebLinkAbout06.22.15 Actions CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, June 22, 2015 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development (P&D) Committee meeting has been cancelled. City Council meeting will convene after conclusion of the A&PW meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Braithwaite (II) Mayor Public Announcements and Proclamations Cahill Plumbing – 125th Year Anniversary (III) City Manager Public Announcements July 4th Activities; Parade Grand Marshall Paul D’Agostino I Heart Evanston Trees Fundraising Campaign Recycling Fair July 11, 2015 (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. Six residents spoke about agenda item P2 Ordinance 51-O-15, Zoning Ordinance Text Amendment for Firearm Ranges. One resident spoke about Harley Clarke. City Council Agenda June 22, 2015 Page 2 of 9 (VI) Special Order of Business: Parks and Facilities 2016-2018 Proposed Capital Improvement Plan (VII) Consent Agenda: Alderman Rainey (VII) Report of the Standing Committees Administration & Public Works - Alderman Rainey Planning & Development - Alderman Holmes Human Services - Alderman Braithwaite (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} The 2nd Ward Alderman Congratulated 5th Ward Alderman and city staff on several recent community events, including Evanston Sings!, the opening of the Fleetwood Jourdain Art Gallery, and opening of Gibbs Morrison Cultural Center as well as Race Against Hate and Custer Fair over the weekend. The 3rd Ward Alderman agreed. The 4th ward alderman announced joint 1st & 4th ward meeting on July 14 about Fountain Square. The 5th Ward Alderman thanked the 2nd Ward Alderman, the Mayor, and residents for participation in all of the recent community events over the weekend. The 6th Ward Alderman thanked the 5th Ward Alderman and the organizers of the annual Race Against Hate, and announced an upcoming Starlight Concert at 7:00 on Tuesday. Food trucks will be there beginning at 5:30. The 7th Ward Alderman requested that staff begin developing business regulation requirements for gun shop operators, and congratulated the 5th Ward Alderman on a successful weekend. The 8th Ward Alderman asked that area businesses obtain an post the “no guns allowed” signs on their doors and requested that landlords and condo associations be allowed to do the same. The 9th Ward Alderman announced a 9th Ward Meeting being held Thursday at the Levy Center at 7:00. The 1st Ward Alderman announced the joint 1st & 4th Ward meeting about Fountain Square and said that postcards would be going out to residents soon and requested that Staff research funding opportunities and needs for the deconstruction of the Harley Clarke Mansion and restoration of the City Council Agenda June 22, 2015 Page 3 of 9 natural land and dune habitat. Thanks to the public works department for the duckling ramps at Arrington Lagoon and congratulations to City Manager Bobkiewicz on his recent election as president of the Rotary Club. The Mayor encouraged residents and staff to use the extra purple line train, particularly Thursday evening when the CTA will be conducting their headcount. City Manager Bobkiewicz congratulated Mayor Tisdahl on the end of her term as president of the Northwest Municipal Conference and reminded the council of several calendar changes regarding meeting dates. (IX) Executive Session (X) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Approval of Parks and Facilities 2016-2018 Proposed Capital Improvement Plan Staff recommends City Council approval of the proposed Parks and Facilities 2016-2018 Capital Improvement Plan. The plan identifies the capital improvement projects for park renovations and facilities upgrades throughout the City with priority rankings. For Action Approved 9-0 CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of June 8, 2015 (M2) Approval of Minutes of the Regular City Council Meeting of June 15, 2015 For Action Approved on consent agenda ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through May 31, 2015 $2,696,771.10 (A2) FY2015 City of Evanston Bills – June 23, 2015 $2,959,780.93 For Action Approved on consent agenda (A3.1) Approval of Agreement with CDM Smith for Engineering Services for Water Treatment Plant Reliability Improvements (RFP 15-27) Staff recommends City Council authorize the City Manager to execute an agreement for Engineering Services for Water Treatment Plant Reliability City Council Agenda June 22, 2015 Page 4 of 9 Improvements with CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL ) in the not-to-exceed amount of $225,113. Funding is provided by the Water Fund, Capital Improvement Account 513.71.7330.62140 – 733094, which has a FY 2015 budget allocation of $3,500,000. For Action Approved on consent agenda (A3.2) Approval of One-year Contract Extension with Water Resources, Inc. for the Water Meter Purchase Contract (Bid 14-33) Staff recommends that City Council authorize the City Manager to execute a one- year contract extension of the Water Meter Purchase contract with Water Resources, Inc. (390 Sadler Avenue, Elgin, IL) in the amount of $70,000. Funding is provided by the Water Fund accounts 510.71.7120.65070 and 510.71.7125.65080. There is no price increase for this contract extension. For Action Approved on consent agenda (A3.3) Approval of Contract with Sheridan Plumbing & Sewer for Pitner Avenue Water Main Lining (Bid 15-39) Staff recommends that City Council authorize the City Ma nager to execute a contract for Water Main Lining – Pitner Avenue with Sheridan Plumbing & Sewer (6754 W. 74th Street, Bedford Park, IL) in the amount of $314,800.00. Funding is provided by the Water Fund, Account 513.71.7330.65515, which has an allocation of $3,487,600 for water main improvements. For Action Approved on consent agenda (A3.4) Approval of the Purchase of Two Replacement Vehicles Staff recommends City Council approval for the replacement purchase of two vehicles in the amount of $285,962 as follows: an EMT Unit for Evanston Fire Department from Foster Coach Sales Incorporated (903 Prosperity Drive, Sterling, IL) in the amount of $261,477 and a pick-up truck for Parks, Recreation, and Community Development from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the amount of $24,485. Funding is provided by the Equipment Replacement Fund Account 601.26.7780.65550. For Action Approved on consent agenda (A3.5) Approval of Renewal of Building Automation Service Agreement for HVAC Systems with Siemens Building Technologies, Inc. Staff recommends City Council authorize the City Manager to execute a single source service agreement for the Building Automation System at the Police Headquarters/911 Center with Siemens Building Technologies, Inc., (585 Slawin Court, Mount Prospect, IL) in the amount of $25,824 for FY 2015 to cover hardware/software and service visits for the building’s HVAC systems. There is no increase from last year. Funding is provided by the Facilities Account 100.26.2677.62509, which has a FY 2015 budget of $74,845. For Action City Council Agenda June 22, 2015 Page 5 of 9 Approved on consent agenda (A3.6) Approval of Renewal of Building Automation Service Agreement for HVAC Systems with Schneider Electric Staff recommends City Council authorize the City Manager to execute a single source service agreement with Schneider Electric (17475 Palmer Blvd., Homewood, IL) in the amount of $25,032 for the Building Automation System (BAS) at eight City facilities. Funding is provided by the Facilities Account 100.26.2677.62509, which has a FY 2015 budget of $74,845. For Action Approved on consent agenda (A3.7) Approval of Participation in a Joint Contract for Pavement Patching Staff recommends that City Council authorize the City Manager to approve a contract award through the Municipal Partnering Initiative for Pavement Patching services with Johnson Paving (1025 Addison Ct., Arlington Heights, IL) in the amount of $150,000. Funding is provided by the Capital Improvement Fund Account 415.26.4150.65515 of which $150,000 is budgeted for the supplemental patching program. For Action Approved on consent agenda (A3.8) Approval of Contract Award to Kovilic Construction Co. Inc., for the Church Street Boat Ramp Improvement Project, (Bid 15-29) Staff recommends City Council authorize the City Manager to execute a contract for the Church Street Boat Ramp Improvement Project with Kovilic Construction Co. Inc., (3721 N. Carnation Street, Franklin Park, IL), in the amount of $613,027. Funding of $470,000 is provided by the FY2015 Capital Improvement Plan (Account #415.26.4150.65515/416127) and a $200,000 grant from the Illinois Department of Natural Resources. For Action Approved on consent agenda (A3.9) Approval of Purchase of Cisco Hardware and Software Licenses from Heartland Business Systems Staff recommends City Council authorize the single source purchase of Cisco Networking Equipment and Licensing from Heartland Business Systems, (5400 Patton Drive, Unit 4B, Lisle, IL) in the amount of $223,266.87 to replace existing core networking hardware that has reached end of serviceable life from the manufacturer. Funding is provided by the Capital Improvement Fund Account 4150.65515. For Action Approved on consent agenda (A3.10)Approval of Contract with WreckCon Specs for Demolition of City-Owned Property at 717 Howard Street Staff recommends that City Council authorize the City Manager to execute a contract for the demolition of improvements located at 717 Howard Street with City Council Agenda June 22, 2015 Page 6 of 9 WreckCon Specs (2115 Wesley Avenue, Evanston, IL) in the amount of $27,500. Funding is provided by Howard-Ridge TIF (Account # 330.99.5860.56010). The current balance is $63,606.67. For Action Approved on consent agenda (A4) Approval of Church Street/Evanston Township High School Bike Path Project Change Order #1 Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2015 Water Main Replacement & Street Resurfacing CIP I Project (Bid 15-13) with A. Lamp Concrete Contractors Inc. (1900 W right Blvd., Schaumburg, IL) in the amount of $140,215. This Change Order will expand the scope of the contract to include the construction of a bike path on Evanston Township High School property and on the south side of Church Street. Funding is provided by the ETHS/Church Street Bike Path CIP Project 416141 which has a budget of $250,000. For Action Approved on consent agenda (A5) Resolution 65-R-15, Designation of Illinois Municipal Retirement Fund (IMRF) Authorized Agent Staff recommends that City Council adopt Resolution 65-R-15, appointing Jennifer Lin as the IMRF Authorized Agent. For Action Approved on consent agenda (A6) Resolution 62-R-15, Resolution Relating to Prevailing Wage for Public Works Projects Staff recommends that City Council adopt Resolution 62-R-15, in order to comply with the provisions of the Illinois Prevailing Wage Act, 820 ILCS 130/0.01, et seq. (the “Act”). For Action Approved on consent agenda (A7) Resolution 64-R-15 Easement Agreement with Northwestern Universit y for Alley Paving Staff recommends City Council adoption of Resolution 64-R-15, authorizing the City Manager to negotiate and execute a temporary construction easement agreement with Northwestern University for City-owned alleys located west of Sheridan Road and north of Garrett Place and Haven Street. For Action Approved on consent agenda (A8) Resolution 67-R-15 Contract with Logan Consulting Services for Diversity and Inclusion Interactive Workshop for Evanston Police Department Staff recommends City Council adopt Resolution 67-R-15, authorizing the City Manager to execute a contract for the Evanston Police Department’s Diversity City Council Agenda June 22, 2015 Page 7 of 9 and Inclusion Interactive Workshop Series with Dr. Gilo Kwesi Logan, President of Logan Consulting Services (Evanston, Illinois) at a total cost of $55,000. Funding is provided by the Police Department’s Administrative Training and Travel Account 100.22.2260.62295. For Action Approved on consent agenda (A9) Resolution 68-R-15 Intergovernmental Agreement with the Illinois Department of Transportation for Street Maintenance Staff recommends that City Council adopt Resolution 68-R-15 which authorizes the City Manager to execute an intergovernmental agreement for street maintenance with the Illinois Department of Transportation. This agreement will allow for the reimbursement of routine maintenance of state routes including surface and pothole repairs, litter disposal, and other routine operational services. For Action Approved on consent agenda (A10) Ordinance 81-O-15, Authorizing Commercial Lease of Property Located at 1823 Church Street with Pie Café, LLC Staff recommends City Council adoption of Ordinance 81 -O-15 authorizing the City Manager to negotiate and execute a Lease Agreement Lease with First Slice Pie Café to rent commercial kitchen and storage space at the Gibbs-Morrison Cultural Center. For Introduction Approved on consent agenda (A11) Ordinance 82-O-15, amending Title 10, Motor Vehicles and Traffic, Chapter 11, Section 13, Schedule XIII: Commercial Vehicles of Excessive Weight Prohibition, Lincoln Street Staff recommends that the City Council adopt Ordinance 82-O-15, amending Title 10, Chapter 11, Section 13, and Schedule XIII: Commercial Vehicles of Excessive Weight Prohibited from Using Certain Streets by deleting Lincoln Street, Sheridan Road east to the dead end . For Introduction Approved on consent agenda (A12) Ordinance 77-O-15, Decreasing the Number of Class D Liquor Licenses for Signature Food Solutions, Inc., d/b/a Chicago’s Home of Chicken and Waffles III, 2424 Dempster Street Staff recommends City Council adoption of Ordinance 77-O-15, which amends Evanston City Code of 2012 Subsection 3 -4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty (50) to forty-nine (49). Signature Food Solutions, Inc., d/b/a Chicago’s Home of Chicken and Waffles III (“Company”), 2424 Dempster Street, closed its business. Suspension of the rules: For Introduction & action Off consent City Council Agenda June 22, 2015 Page 8 of 9 Approved 9-0 (A13) Ordinance 78-O-15, Decreasing the Number of Class D Liquor Licenses for Lupita’s, Inc., d/b/a Lupita’s Mexican Restaurant, 700 Main Street Staff recommends City Council adoption of Ordinance 78-O-15, which amends Evanston City Code of 2012 Subsection 3 -4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from forty-nine (49) to forty-eight (48). Lupita’s, Inc., d/b/a Lupita’s Mexican Restaurant (“Company”), 700 Main Street, closed its business. Suspension of the rules: For Introduction & action Off consent Approved 9-0 (A14) Ordinance 69-O-15, Establishing Special Service Area No. 6 in the City of Evanston The Economic Development Committee and staff recommend adoption of Ordinance 69-O-15, establishing Special Service Area Number 6 (SSA No. 6) in the City of Evanston. SSA No. 6 is intended to provide marketing as well as aesthetic and streetscape improvements such as signage, lighting, landscaping, additional garbage collections and holiday decorations for the commercial corridors along Chicago Avenue, Main Street, and Dempster Street in Southeast Evanston. The ordinance establishes the geographic boundaries, duration, and tax cap for the SSA. For Introduction Approved on consent agenda PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 66-O-15, Amendments to Design and Project Review (DAPR) Ordinance City staff recommends adoption of Ordinance 66 -O-15 to institute minor clean-up revisions to the DAPR Ordinance. This ordinance was introduced at the June 8, 2015 City Council meeting. For Action Approved on consent agenda (P2) Ordinance 51-O-15, Zoning Ordinance Text Amendment for Firearm Ranges The Plan Commission and staff recommend approval of the Zoning Ordinance Text Amendment to create a definition and land use regulations for Firearm Ranges. This ordinance was introduced at the June 8, 2015 City Council meeting. For Action Off consent Amendment proposed removing language regarding distance requirements Amendment approved 9-0 City Council Agenda June 22, 2015 Page 9 of 9 Approved as amended 9-0 APPOINTMENTS (APP1) For Reappointment to: Housing and Homelessness Commission Suzanne Calder Housing and Homelessness Commission Sidney Caselberry For Action Approved on consent agenda MEETINGS SCHEDULED THROUGH JULY 2015 Upcoming Aldermanic Committee Meetings Mon, June 29 6:30 pm Inclusionary Housing Workshop Mon, July 6 6 pm Rules Committee Mon, July 6 7:30 pm Human Services Committee Wed, July 7 6 pm Transportation/Parking Committee Wed, July 7 7 pm Economic Development Committee Mon, July 13 6 pm A&PW, P&D, City Council meetings Wed, July 15 6:30 pm M/W/EBE Advisory Committee Mon, July 20 7 pm City Council meeting: Exec Session Tues, July 21 7 pm Housing & Community Dev Act Committee Wed, July 22 6 pm Transportation/Parking Committee Wed, July 22 7:30 pm Economic Development Committee Thurs, July 23 5:30 pm Emergency Telephone Board Fri, July 24 7 am Housing & Homelessness Commission Mon, July 27 6 pm A&PW, P&D, City Council meetings Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.