HomeMy WebLinkAbout02.09.15 Actions
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, February 9, 2015
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm.
City Council meeting will convene after conclusion of the P&D meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Wilson
(II) Mayor Public Announcements
(III) City Manager Public Announcements
2014 Police Crime Statistics
1st Installment Property Tax Payments Due March 3, 2015
Women out Walking (WOW) Kickoff & Orientation, Saturday, March 21, 2015
National “Kick Butts Day” – Campaign for Tobacco Free Kids, March 18, 2015
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
Eleven Residents commented on (A4.1) Ladd Arboretum Bike Path Project Funding
Agreement.
Resident commented on the Harley Clarke Mansion
(VI) Consent Agenda: Alderman Rainey
(VII) Report of the Standing Committees
City Council Agenda February 9, 2015 Page 2 of 10
Administration & Public Works - Alderman Burrus
Planning & Development - Alderman Fiske
Human Services - Alderman Braithwaite
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
4th Ward Alderman announces a 4 th Ward Meeting will be held on Wednesday, February
25, 2015 at 7:00 pm
5th Ward Alderman announces a 5th Ward meeting will be held on Thursday February 19,
2015 at 7:00 pm and invites everyone to attend the renaming of 1823 Church Street to
the Gibbs-Morrison Cultural Center on Saturday, February 28, 2015 at 6:30 pm
2nd Ward Alderman announces a 2nd Ward meeting will be held on Thursday, February
12, 2015 at 3:00 pm
3rd Ward Alderman remembers the life of former 3 rd Ward Alderman William E.
Lauterbach
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of January 26, 2015.
For Action
Approved on Consent Agenda
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through January 25, 2015 $2,640,312.33
(A2) FY2014 City of Evanston Bills – February 10, 2015 $1,509,705.68
FY2015 City of Evanston Bills – February 10, 2015 $2,185,481.03
Credit Card Activity for Period Ending December 31, 2014 $ 155,492.73
For Action
Approved on Consent Agenda
(A3.1) Approval of Annual Harley Davidson Lease Agreements with City Limits
Harley Davidson Inc. for the Evanston Police Department
Staff recommends that City Council authorize the City Manage r to execute a one
year lease agreement with City Limits Harley Davidson Inc. (2015 N. Rand Road
in Palatine, IL) in the amount of $28,875 for the period of June 1, 2015 to May
31, 2016 for seven (7) leased Harley Davidson motorcycles for the Evanston
Police Department. Funding is provided by the Vehicle Replacement Fund,
Vehicle Lease Charges Account (7780.62402) with a FY2015 budget of
$35,000.00 for this lease expense.
City Council Agenda February 9, 2015 Page 3 of 10
For Action
Approved on Consent Agenda
(A3.2) Approval of Contract Extension with Denler Inc. for 2015 Crack Sealing
Program
Staff recommends City Council authorize the City Manager to approve a contract
extension for the 2015 Crack Sealing Contract with Denler Inc. (19148 S 104th
Ave. Mokena, IL) in the amount of $50,000. Last year th e City participated as a
member of the Municipal Partnership Initiative to collectively bid this work. This is
the last of two possible contract extensions. Funding is provided by the Street
Maintenance Account (2670.62509), which has $70,000 budgeted for FY 2015.
For Action
Approved on Consent Agenda
(A3.3) Approval of 2015 Cured-In-Place Pipe Lining Contract A (Bid 15-01)
Per Committee direction, this item was held to be reviewed by the Minority
Women and Evanston Business (M/W /EBE) Committee and City staff. Based on
this review the City Council can either: 1) award the bid to Insituform
Technologies USA, LLC, (17988 Edison Ave, Chesterfield, MO) as the third
lowest bidder in the amount of $310,979.10, but as the bidder in compliance with
the Local Employment Program and the highest MWEBE goal response at
18.3%, or 2) award to Kenny Construction (2215 Sander Road Northbrook, IL) in
the amount of $267,040.00 and accept the waiver for LEP and M/W/EBE goals.
Funding is provided by the Sewer Fund, Account 515.71.7420.62461 which has
an allocation of $535,000 for this type of work. This agenda item was held in
Committee on January 12, 2015.
For Action
Approved on Consent Agenda
(A3.4) Approval of Estimated Annual User Charge for 2015 with the Metropolitan
Water Reclamation District of Greater Chicago for Disposal of Sludge
Staff recommends City Council authorize payment of the Annual User Charge for
2015 with the Metropolitan Water Reclamation District of Greater Chicago for
disposal of sludge generated as part of the water treatment process up to the
amount of $395,000. Funding is provided by the Water Fund, Account
7110.62420. This account has a budget of $395,000 specifically allocated for
sludge disposal.
For Action
Approved on Consent Agenda
(A3.5) Approval of Expenditure of Public, Education & Government (PEG) Funds
to Evanston/Skokie School District 65 and Evanston Township High School
District 202 for FY2014 Equipment Purchases
Staff recommends City Council authorization for expenditure of $105,751.56 in
Public, Education & Government (PEG) Funds for equipment purchases for the
Education Channels for fiscal year 2014. Fund distribution is for $60,005.30 to
City Council Agenda February 9, 2015 Page 4 of 10
District 202 and $45,746.26 to District 65. Funding is provided by the PEG Fund
Revenue Account 100.15.1510.52181, which has 2014 revenue of $131,576.18.
For Action
Approved on Consent Agenda
(A3.6) Approval of Professional Consulting Services for Recording Landmark
Status on Deeds and Inventory (RFP 14-52)
Staff recommends that the City Council authorize the City Manager to negotiate
and execute a contract for recording Landmark status on deeds and inventory of
477 landmark buildings with The Lakota Group (212 West Kinzie Street, Chicago,
IL) at a cost of $36,153. Funding is provided by a 70/30 Grant Agreement
between the State of Illinois Historic Preservation Agency (IHPA) and the City of
Evanston. The City’s share (30%) is $15,960.00, which includes $11,970 in-kind
(i.e. City staff time and the contribution of qualified volunteers) an d $3,990 from
the Community Development budget (Account 100.21.2105.62185). The total
cost of the project is $53,200.
For Action
Approved on Consent Agenda
An overview memo of the Ladd Arboretum Bike Path Project precedes the following two
agenda Items for Action (A4.1 and A4.2).
(A4.1) Resolution 4-R-15, Ladd Arboretum Bike Path Project Funding Agreement
with Illinois Department of Transportation (IDOT)
Staff requests City Council adoption of Resolution 4-R-15, authorizing the City
Manager to execute a construction funding agreement with Illinois Department of
Transportation (IDOT) for the Ladd Arboretum Bike Path Project. Project funding
of $465,433 is provided by FY2015 Capital Improvement Plan (CIP) (Account
416455) and by $580,000 in Federal funding through the Illinois Transportation
Enhancement Program (ITEP).
For Action
Held until 2/23/15 City Council meeting
(A4.2) Approval of Agreement with Terra Engineering, Ltd. for Construction
Engineering Services for the Ladd Arboretum Bike Path, (RFQ 15-06)
Staff recommends that City Council authorize the City Manager to execute a
construction engineering services agreement for the Ladd Arboretum Bike Path
Project with Terra Engineering Ltd. (225 W. Ohio Street, Chicago, IL) at a total
cost of $73,064.25. Project funding of $465,433 is provided by FY2015 CIP
(Account 416455) and by $580,000 in Federal funding through the Illinois
Transportation Enhancement Program (ITEP).
For Action
Held until 2/23/15 City Council meeting
City Council Agenda February 9, 2015 Page 5 of 10
(A5) Resolution 17-R-15, CMAQ Application for Green Bay Road Improvement,
Asbury Avenue to McCormick Blvd
Staff recommends City Council adoption of Resolution 17-R-15, which authorizes
the City Manager to submit a Congestion Mitigation and Air Quality Program
(CMAQ) application for the Green Bay Road Improvements from Asbury Avenue
to McCormick Blvd. The CMAQ funding request will be up to 80% of the project’s
construction cost, or $1,920,000. The remaining 20% of the construction cost
($480,000) will be the local share which must be budgeted in the FY 2016 Capital
Improvement Program.
For Action
Approved on Consent Agenda
(A6) Resolution 14-R-15, Dodge Avenue Bike Lane Project Funding Agreement
with Illinois Department of Transportation (IDOT)
Staff recommends adoption of Resolution 14-R-15, authorizing the City Manager
to execute a construction funding agreement with Illinois Department of
Transportation (IDOT) for the Dodge Avenue Bike Lane Project. The City
received $480,000 of Congestion Mitigation Air Quality (CMAQ) Funds through
the Chicago Metropolitan Planning Agency (CMAP) to construct the bike lane on
Dodge Avenue from Howard Street to Church Street. The City is responsible for
20% of project costs, $120,180, which is provided by FY 2015 Capital
Improvement Project Account 415.26.4150.65515.
For Action
Approved on Consent Agenda
(A7) Resolution 18-R-15, Motor Fuel Tax Funds for Roadway Construction
Staff recommends City Council adoption of Resolution 18 -R-15 authorizing the
use of Motor Fuel Tax Funds (MFT) in the amount of $1,700,000 for street
resurfacing. Funding is provided by the Motor Fuel Tax Fund (Fund # 200).
For Action
Approved on Consent Agenda
(A8) Resolution 16-R-15, Regarding Transportation Network Providers (“TNP”)
City staff recommends adoption of Resolution 16-R-15, regarding adoption of
State of Illinois standards for Transportation Network Providers.
For Action
Approved on Consent Agenda
(A9) Resolution 12-R-15, Lease Terms for Studio Space at the Noyes Cultural
Arts Center (NCAC)
Staff recommends adoption of Resolution 12-R-15 authorizing the City Manager
to enter into two new agreements for nine month lease terms for studio space at
the Noyes Cultural Arts Center (NCAC) with Actors Gymnasium and Maria
DeLaPaz Gaitan.
For Action
Approved on Consent Agenda
City Council Agenda February 9, 2015 Page 6 of 10
(A10) Ordinance 23-O-15, Authorizing Agreement for Mutual Aid Box Alarm
System (M.A.B.A.S.)
The Evanston Fire Department recommends City Council adoption of Ordinance
23-O-15 authorizing the Mutual Aid Box Alarm System (MABAS) First Addendum
to the MABAS Master Agreement. MABAS is a mutual aid system designed to
provide speed of response of emergency resources to the stricken community
during an ongoing emergency. The Evanston Fire Department has been a
member of the MABAS since 1989 (Ordinance 97-O-89).
For Introduction
Approved on Consent Agenda
(A11) Ordinance 138-O-14, Building and Zoning Permit/Inspection Fee Revisions
Staff recommends City Council adoption of Ordinance 138-O-14 which includes
Building and Zoning permit/inspection fee revisions to reflect current practices
and standards. Proposed changes are in accordance with similarly-situated
municipalities. The proposed revisions will minimally impact the 2015 Communit y
Development budget and are projected to generate approximately additional
$97,850 in revenue for the general fund (about 1% of the department’s 2014
revenue).
For Introduction
Approved on Consent Agenda
(A12) Ordinance 17-O-15, Regulating Commercial Refuse Receptacles
Staff recommends City Council adoption of Ordinance 17-O-15, amending City
Code Section 8-4-6, “General Receptacle Requirements,” by regulating
commercial refuse receptacles. Ordinance 17-O-15 proposes a comprehensive
regulation for commercial refuse receptacles modeled after the City of Chicago’s
requirements, while tailored for the best interest of the health, safety, and welfare
of City of Evanston residents.
For Introduction
Approved on Consent Agenda
(A13) Ordinance 15-O-15, Decreasing the Number of Class D Liquor Licenses for
The Noyes Café, Inc., dba Noyes Street Cafe, 828 Noyes Street
Staff recommends City Council adoption of Ordinance 15-O-15, which amends
Evanston City Code of 2012 Subsection 3 -4-6-(D), as amended, to decrease the
number of authorized Class D liquor licenses from fifty-one (51) to fifty (50), due
to closing of the Noyes Café, Inc., dba Noyes Street Cafe (“Company”), 828
Noyes Street,
For Introduction
Held off Consent Agenda for introduction and action, Approved 8-0
(A14) Ordinance 16-O-15, Amending Subsection 3-4-6-(C) of the City Code to
Allow the Sale of Alcoholic Liquor on Sundays at 11:00 a.m.
Local Liquor Commissioner recommends City Council adoption of Ordinance 16 -
O-15, which amends Evanston City Code of 2012 Subsection 3-4-6(C) to permit
the retail sale of alcohol on any given Sunday beginning at 11:00 a.m.
For Introduction
City Council Agenda February 9, 2015 Page 7 of 10
Approved on Consent Agenda
(A15) Ordinance 150-O-14, Amending and Revising Portions of City Code Title 3,
Chapter 4 “Liquor Control Regulations”
Staff recommends City Council adoption of Ordinance 150-O-14, which makes
minor changes to current Liquor Control Regulations to conform with any updates
to the Illinois Liquor Control Act.
For Introduction
Approved on Consent Agenda
(A16) Ordinance 149-O-14 Amending the Water Supply Contract with the
Northwest Water Commission
Staff recommends City Council adoption of Ordinance 149-O-14 authorizing the
City Manager to execute Amendment No. 2 to the amended and restated Water
Supply Contract between the Northwest Water Commission and the City of
Evanston. The proposed amendment provides language that would allow
Evanston to feed two chemicals directly into the Commission’s pipeline. This
ordinance was introduced at the January 26, 2014 City Council meeting.
For Action
Approved on Consent Agenda
(A17) Ordinance 10-O-15, Amending City Code Title 4, Chapter 5, “Plumbing
Code” to Adopt the Illinois Plumbing Code
Staff recommends City Council adoption of Ordinance 10-O-15, amending City
Code Title 4, Chapter 5, “Plumbing Code.” This ordinance would adopt the Illinois
Plumbing Code (“IPC”) in its current form, without modification. The Illinois
Department of Public Health requires all municipalities to adopt the most current
IPC. This ordinance was introduced at the January 26, 2014 City Council
meeting.
For Action
Approved on Consent Agenda
(A18) Ordinance 2-O-15, Authorizing the City Manager to Enter into a Real Estate
Contract for the Sale of City-Owned Real Property at 629-631 Howard Street
to Ward Eight, LLC
Staff recommends City Council adoption of Ordinance 2 -O-15, “Authorizing the
City Manager to Enter into a Real Estate Contract for the Sale of Certain City -
Owned Real Property Located at 629 -631 Howard Street, Eva nston, Illinois.” A
two-thirds majority of City Council is required to adopt Ordinance 2-O-15. This
ordinance was introduced at the January 26, 2014 City Council meeting.
For Action
Approved on Consent Agenda
(A19) Ordinance 14-O-15, Amending City Code Section 3-4-6-(P) to Allow for the
Retail Sale of Alcohol for On-Site Consumption
Local Liquor Commissioner recommends City Council adoption of Ordinance 14 -
O-15, which amends Evanston City Code of 2012 Subsection 3 -4-6-(P), as
amended, to permit the retail sale of alcohol for on-site consumption by persons
City Council Agenda February 9, 2015 Page 8 of 10
of at least twenty-one (21) years of age. This ordinance was introduced at the
January 26, 2014 City Council meeting.
For Action
Approved on Consent Agenda
PLANNING & DEVELOPMENT COMMITTEE
(P1) Approval of 2015 Open Communities Landlord Tenant Program
The Housing and Homelessness Commission and staff recommend approval of a
$35,000 renewal grant to Open Communities to continue the Evanston Landlord
Tenant Program through December 31, 2015. Funding is provided by the City’s
Affordable Housing Fund, Account 250.21.5465.62490
For Action
Approved on Consent Agenda
(P2) Ordinance 18-O-15, Granting a Special Use for a Wholesale Goods
Establishment for Few Spirits at 2308 Main Street
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 18-O-15 granting a special use permit for a Wholesale Goods
Establishment for Few Spirits in the C1 Commercial District. The applicant has
complied with all zoning requirements, and meets all of the standards for a
special use for this district.
For Introduction
Approved on Consent Agenda
(P3) Resolution 15-R-15 designating 1823 Church Street, Evanston, Illinois, the
“Morrison Cultural Center”
Staff recommends approval of Resolution 15-R-15, which would designate the
property located at 1823 Church Street (formerly known as the BooCoo Cultural
Center) the “Morrison Cultural Center” named for Dr. William H. “Doc” Morrison.
For Action
Amended to designate 1823 Church Street the Gibbs-Morrison Cultural Center,
Approved 8-0
(P4) Ordinance 13-O-15, Granting Zoning Relief for an Open Parking Space in
the Front Yard at 521 Ridge Avenue
The Zoning Board of Appeals recommends the adoption of Ordinance 13 -O-15
granting zoning relief to establish one open parking space in the front yard at 521
Ridge Avenue. City staff recommends that if City Council chooses to approve
the zoning relief, a condition be imposed for the removal of the extraneous curb
cut and driveway apron on Elmwood Avenue. This ordinance was introduced at
the January 26, 2014 City Council meeting.
For Action
Held off Consent Agenda, Approved 7-1
(P5) Ordinance 12-O-15, Granting a Special Use for a Type 2 Restaurant,
Clucker’s Charcoal Chicken, at 1936 Maple Avenue
City Council Agenda February 9, 2015 Page 9 of 10
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 12-O-15 granting a special use permit for a Type 2 Restaurant,
Clucker’s Charcoal Chicken, in the B1 Business District. This ordinance was
introduced at the January 26, 2014 City Council meeting.
For Action Approved on Consent Agenda
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Approval of Financial Assistance through the Façade Improvement
Program for Lucky Platter
The Economic Development Committee and staff recommend approval of
financial assistance for a façade improvement project for Lucky Platter located at
514 Main Street, on a 50/50 cost sharing basis in an amount not to exceed
$10,000. Funding is provided by Business District Improvement Account
(21.225.5300.65522), with a FY2015 Budget of $250,000.
For Action
Approved on Consent Agenda
(O2) Resolution 9-R-15, Authorizing the City Manager to Negotiate the
Modification of the Loan Agreement with Corrado Cutlery, 1634 Payne
Street
The Economic Development Committee and staff recommend City Council
adoption of Resolution 9-R-15, authorizing the City Manager to negotiate a
modification of the loan agreement with Corrado Cutlery.
For Action
Approved on Consent Agenda
The Economic Development Committee recommends that City Council consider
adopting the following resolutions (Agenda Items O3 and O4) authorizing the City
Manager to negotiate and execute a funding agreement with ZS Associates in
support of the renovation of office space for a new global headquarters at One
Rotary Center located at 1560 Sherman Avenue in downtown Evanston.
(O3) Resolution 19-R-15 Authorizing the City Manager to Negotiate and Execute
a Forgivable Loan Agreement with ZS Associates
Resolution 19-R-15 authorizes a forgivable loan for ZS Associates in the amount
of $300,000 from the Economic Development Fund to offset the cost of moving to
1560 Sherman and a portion of the build out.
For Action
Held off Consent Agenda, Approved 8-0
(O4) Resolution 10-R-15 Authorizing the City Manager to Negotiate and Execute
a Hotel-Motel Tax Sharing Agreement with ZS Associates, Inc.
Resolution 10-R-15 authorizes an eight-year hotel-motel tax sharing agreement
with ZS Associates.
For Action
Held off Consent Agenda, Approved 8-0
City Council Agenda February 9, 2015 Page 10 of 10
(O5) Resolution 20-R-15 “Authorizing the City Manager to Initiate a Request for
Qualifications and Request for Proposal Process for the Repurposing of
City-Owned Real Property Located at 2222 Oakton Street”
The Economic Development Committee and staff recommend City Council
adoption of Resolution 20-R-15 authorizing the City Manager to initiate a
Request for Qualifications and Request for Proposal Process for Repurposing
of City-Owned Real Property Located at 2222 Oakton Street”.
For Action
Approved on Consent Agenda
MEETINGS SCHEDULED THROUGH FEBRUARY 2015
Upcoming Aldermanic Committee Meetings
Tues, Feb 17 7:30 pm Housing & Community Dev Act Ctte
Wed, Feb 18 5:30 pm City-School Liaison Committee (at ETHS)
Wed, Feb 18 6:30 pm M/W/EBE Advisory Committee
Mon, Feb 23 6 pm A&PW, P&D, City Council meetings
Wed, Feb 25 6 pm Transportation/Parking Committee
Wed, Feb 25 7:30 pm Economic Development Committee
Fri, Feb 27 7 am Housing & Homelessness Commission
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.