HomeMy WebLinkAboutCCAP 2915 FINAL
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, February 9, 2015
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm.
City Council meeting will convene after conclusion of the P&D meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Wilson
(II) Mayor Public Announcements
(III) City Manager Public Announcements
2014 Police Crime Statistics
1st Installment Property Tax Payments Due March 3, 2015
Women out Walking (WOW) Kickoff & Orientation, Saturday, March 21, 2015
National “Kick Butts Day” – Campaign for Tobacco Free Kids, March 18, 2015
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Burrus
Planning & Development - Alderman Fiske
Human Services - Alderman Braithwaite
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City Council Agenda February 9, 2015 Page 2 of 9
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of January 26, 2015.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through January 25, 2015 $2,640,312.33
(A2) FY2014 City of Evanston Bills – February 10, 2015 $1,509,705.68
FY2015 City of Evanston Bills – February 10, 2015 $2,185,481.03
Credit Card Activity for Period Ending December 31, 2014 $ 155,492.73
For Action
(A3.1) Approval of Annual Harley Davidson Lease Agreements with City Limits
Harley Davidson Inc. for the Evanston Police Department
Staff recommends that City Council authorize the City Manager to execute a one
year lease agreement with City Limits Harley Davidson Inc. (2015 N. Rand Road
in Palatine, IL) in the amount of $28,875 for the period of June 1, 2015 to May
31, 2016 for seven (7) leased Harley Davidson motorcycles for the Evanston
Police Department. Funding is provided by the Vehicle Replacement Fund,
Vehicle Lease Charges Account (7780.62402) with a FY2015 budget of
$35,000.00 for this lease expense.
For Action
(A3.2) Approval of Contract Extension with Denler Inc. for 2015 Crack Sealing
Program
Staff recommends City Council authorize the City Manager to approve a contract
extension for the 2015 Crack Sealing Contract with Denler Inc. (19148 S 104th
Ave. Mokena, IL) in the amount of $50,000. Last year the City participated as a
member of the Municipal Partnership Initiative to collectively bid this work. This is
the last of two possible contract extensions. Funding is provided by the Street
Maintenance Account (2670.62509), which has $70,000 budgeted for FY 2015.
For Action
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(A3.3) Approval of 2015 Cured-In-Place Pipe Lining Contract A (Bid 15-01)
Per Committee direction, this item was held to be reviewed by the Minority
Women and Evanston Business (M/W/EBE) Committee and City staff. Based on
this review the City Council can either: 1) award the bid to Insituform
Technologies USA, LLC, (17988 Edison Ave, Chesterfield, MO) as the third
lowest bidder in the amount of $310,979.10, but as the bidder in compliance with
the Local Employment Program and the highest MWEBE goal response at
18.3%, or 2) award to Kenny Construction (2215 Sander Road Northbrook, IL) in
the amount of $267,040.00 and accept the waiver for LEP and M/W/EBE goals.
Funding is provided by the Sewer Fund, Account 515.71.7420.62461 which has
an allocation of $535,000 for this type of work. This agenda item was held in
Committee on January 12, 2015.
For Action
(A3.4) Approval of Estimated Annual User Charge for 2015 with the Metropolitan
Water Reclamation District of Greater Chicago for Disposal of Sludge
Staff recommends City Council authorize payment of the Annual User Charge for
2015 with the Metropolitan Water Reclamation District of Greater Chicago for
disposal of sludge generated as part of the water treatment process up to the
amount of $395,000. Funding is provided by the Water Fund, Account
7110.62420. This account has a budget of $395,000 specifically allocated for
sludge disposal.
For Action
(A3.5) Approval of Expenditure of Public, Education & Government (PEG) Funds
to Evanston/Skokie School District 65 and Evanston Township High School
District 202 for FY2014 Equipment Purchases
Staff recommends City Council authorization for expenditure of $105,751.56 in
Public, Education & Government (PEG) Funds for equipment purchases for the
Education Channels for fiscal year 2014. Fund distribution is for $60,005.30 to
District 202 and $45,746.26 to District 65. Funding is provided by the PEG Fund
Revenue Account 100.15.1510.52181, which has 2014 revenue of $131,576.18.
For Action
(A3.6) Approval of Professional Consulting Services for Recording Landmark
Status on Deeds and Inventory (RFP 14-52)
Staff recommends that the City Council authorize the City Manager to negotiate
and execute a contract for recording Landmark status on deeds and inventory of
477 landmark buildings with The Lakota Group (212 West Kinzie Street, Chicago,
IL) at a cost of $36,153. Funding is provided by a 70/30 Grant Agreement
between the State of Illinois Historic Preservation Agency (IHPA) and the City of
Evanston. The City’s share (30%) is $15,960.00, which includes $11,970 in-kind
(i.e. City staff time and the contribution of qualified volunteers) and $3,990 from
the Community Development budget (Account 100.21.2105.62185). The total
cost of the project is $53,200.
For Action
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City Council Agenda February 9, 2015 Page 4 of 9
An overview memo of the Ladd Arboretum Bike Path Project precedes the following two
agenda Items for Action (A4.1 and A4.2).
(A4.1) Resolution 4-R-15, Ladd Arboretum Bike Path Project Funding Agreement
with Illinois Department of Transportation (IDOT)
Staff requests City Council adoption of Resolution 4-R-15, authorizing the City
Manager to execute a construction funding agreement with Illinois Department of
Transportation (IDOT) for the Ladd Arboretum Bike Path Project. Project funding
of $465,433 is provided by FY2015 Capital Improvement Plan (CIP) (Account
416455) and by $580,000 in Federal funding through the Illinois Transportation
Enhancement Program (ITEP).
For Action
(A4.2) Approval of Agreement with Terra Engineering, Ltd. for Construction
Engineering Services for the Ladd Arboretum Bike Path, (RFQ 15-06)
Staff recommends that City Council authorize the City Manager to execute a
construction engineering services agreement for the Ladd Arboretum Bike Path
Project with Terra Engineering Ltd. (225 W. Ohio Street, Chicago, IL) at a total
cost of $73,064.25. Project funding of $465,433 is provided by FY2015 CIP
(Account 416455) and by $580,000 in Federal funding through the Illinois
Transportation Enhancement Program (ITEP).
For Action
(A5) Resolution 17-R-15, CMAQ Application for Green Bay Road Improvement,
Asbury Avenue to McCormick Blvd
Staff recommends City Council adoption of Resolution 17-R-15, which authorizes
the City Manager to submit a Congestion Mitigation and Air Quality Program
(CMAQ) application for the Green Bay Road Improvements from Asbury Avenue
to McCormick Blvd. The CMAQ funding request will be up to 80% of the project’s
construction cost, or $1,920,000. The remaining 20% of the construction cost
($480,000) will be the local share which must be budgeted in the FY 2016 Capital
Improvement Program.
For Action
(A6) Resolution 14-R-15, Dodge Avenue Bike Lane Project Funding Agreement
with Illinois Department of Transportation (IDOT)
Staff recommends adoption of Resolution 14-R-15, authorizing the City Manager
to execute a construction funding agreement with Illinois Department of
Transportation (IDOT) for the Dodge Avenue Bike Lane Project. The City
received $480,000 of Congestion Mitigation Air Quality (CMAQ) Funds through
the Chicago Metropolitan Planning Agency (CMAP) to construct the bike lane on
Dodge Avenue from Howard Street to Church Street. The City is responsible for
20% of project costs, $120,180, which is provided by FY 2015 Capital
Improvement Project Account 415.26.4150.65515.
For Action
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(A7) Resolution 18-R-15, Motor Fuel Tax Funds for Roadway Construction
Staff recommends City Council adoption of Resolution 18-R-15 authorizing the
use of Motor Fuel Tax Funds (MFT) in the amount of $1,700,000 for street
resurfacing. Funding is provided by the Motor Fuel Tax Fund (Fund # 200).
For Action
(A8) Resolution 16-R-15, Regarding Transportation Network Providers (“TNP”)
City staff recommends adoption of Resolution 16-R-15, regarding adoption of
State of Illinois standards for Transportation Network Providers.
For Action
(A9) Resolution 12-R-15, Lease Terms for Studio Space at the Noyes Cultural
Arts Center (NCAC)
Staff recommends adoption of Resolution 12-R-15 authorizing the City Manager
to enter into two new agreements for nine month lease terms for studio space at
the Noyes Cultural Arts Center (NCAC) with Actors Gymnasium and Maria
DeLaPaz Gaitan.
For Action
(A10) Ordinance 23-O-15, Authorizing Agreement for Mutual Aid Box Alarm
System (M.A.B.A.S.)
The Evanston Fire Department recommends City Council adoption of Ordinance
23-O-15 authorizing the Mutual Aid Box Alarm System (MABAS) First Addendum
to the MABAS Master Agreement. MABAS is a mutual aid system designed to
provide speed of response of emergency resources to the stricken community
during an ongoing emergency. The Evanston Fire Department has been a
member of the MABAS since 1989 (Ordinance 97-O-89).
For Introduction
(A11) Ordinance 138-O-14, Building and Zoning Permit/Inspection Fee Revisions
Staff recommends City Council adoption of Ordinance 138-O-14 which includes
Building and Zoning permit/inspection fee revisions to reflect current practices
and standards. Proposed changes are in accordance with similarly-situated
municipalities. The proposed revisions will minimally impact the 2015 Community
Development budget and are projected to generate approximately additional
$97,850 in revenue for the general fund (about 1% of the department’s 2014
revenue).
For Introduction
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(A12) Ordinance 17-O-15, Regulating Commercial Refuse Receptacles
Staff recommends City Council adoption of Ordinance 17-O-15, amending City
Code Section 8-4-6, “General Receptacle Requirements,” by regulating
commercial refuse receptacles. Ordinance 17-O-15 proposes a comprehensive
regulation for commercial refuse receptacles modeled after the City of Chicago’s
requirements, while tailored for the best interest of the health, safety, and welfare
of City of Evanston residents.
For Introduction
(A13) Ordinance 15-O-15, Decreasing the Number of Class D Liquor Licenses for
The Noyes Café, Inc., dba Noyes Street Cafe, 828 Noyes Street
Staff recommends City Council adoption of Ordinance 15-O-15, which amends
Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the
number of authorized Class D liquor licenses from fifty-one (51) to fifty (50), due
to closing of the Noyes Café, Inc., dba Noyes Street Cafe (“Company”), 828
Noyes Street,
For Introduction
(A14) Ordinance 16-O-15, Amending Subsection 3-4-6-(C) of the City Code to
Allow the Sale of Alcoholic Liquor on Sundays at 11:00 a.m.
Local Liquor Commissioner recommends City Council adoption of Ordinance 16-
O-15, which amends Evanston City Code of 2012 Subsection 3-4-6(C) to permit
the retail sale of alcohol on any given Sunday beginning at 11:00 a.m.
For Introduction
(A15) Ordinance 150-O-14, Amending and Revising Portions of City Code Title 3,
Chapter 4 “Liquor Control Regulations”
Staff recommends City Council adoption of Ordinance 150-O-14, which makes
minor changes to current Liquor Control Regulations to conform with any updates
to the Illinois Liquor Control Act.
For Introduction
(A16) Ordinance 149-O-14 Amending the Water Supply Contract with the
Northw est Water Commission
Staff recommends City Council adoption of Ordinance 149-O-14 authorizing the
City Manager to execute Amendment No. 2 to the amended and restated Water
Supply Contract between the Northwest Water Commission and the City of
Evanston. The proposed amendment provides language that would allow
Evanston to feed two chemicals directly into the Commission’s pipeline. This
ordinance was introduced at the January 26, 2014 City Council meeting.
For Action
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(A17) Ordinance 10-O-15, Amending City Code Title 4, Chapter 5, “Plumbing
Code” to Adopt the Illinois Plumbing Code
Staff recommends City Council adoption of Ordinance 10-O-15, amending City
Code Title 4, Chapter 5, “Plumbing Code.” This ordinance would adopt the Illinois
Plumbing Code (“IPC”) in its current form, without modification. The Illinois
Department of Public Health requires all municipalities to adopt the most current
IPC. This ordinance was introduced at the January 26, 2014 City Council
meeting.
For Action
(A18) Ordinance 2-O-15, Authorizing the City Manager to Enter into a Real Estate
Contract for the Sale of City-Owned Real Property at 629-631 Howard Street
to Ward Eight, LLC
Staff recommends City Council adoption of Ordinance 2-O-15, “Authorizing the
City Manager to Enter into a Real Estate Contract for the Sale of Certain City-
Owned Real Property Located at 629-631 Howard Street, Evanston, Illinois.” A
two-thirds majority of City Council is required to adopt Ordinance 2-O-15. This
ordinance was introduced at the January 26, 2014 City Council meeting.
For Action
(A19) Ordinance 14-O-15, Amending City Code Section 3-4-6-(P) to Allow for the
Retail Sale of Alcohol for On-Site Consumption
Local Liquor Commissioner recommends City Council adoption of Ordinance 14-
O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(P), as
amended, to permit the retail sale of alcohol for on-site consumption by persons
of at least twenty-one (21) years of age. This ordinance was introduced at the
January 26, 2014 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Approval of 2015 Open Communities Landlord Tenant Program
The Housing and Homelessness Commission and staff recommend approval of a
$35,000 renewal grant to Open Communities to continue the Evanston Landlord
Tenant Program through December 31, 2015. Funding is provided by the City’s
Affordable Housing Fund, Account 250.21.5465.62490
For Action
(P2) Ordinance 18-O-15, Granting a Special Use for a Wholesale Goods
Establishment for Few Spirits at 2308 Main Street
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 18-O-15 granting a special use permit for a Wholesale Goods
Establishment for Few Spirits in the C1 Commercial District. The applicant has
complied with all zoning requirements, and meets all of the standards for a
special use for this district.
For Introduction
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(P3) Resolution 15-R-15 designating 1823 Church Street, Evanston, Illinois, the
“Morrison Cultural Center”
Staff recommends approval of Resolution 15-R-15, which would designate the
property located at 1823 Church Street (formerly known as the BooCoo Cultural
Center) the “Morrison Cultural Center” named for Dr. William H. “Doc” Morrison.
For Action
(P4) Ordinance 13-O-15, Granting Zoning Relief for an Open Parking Space in
the Front Yard at 521 Ridge Avenue
The Zoning Board of Appeals recommends the adoption of Ordinance 13-O-15
granting zoning relief to establish one open parking space in the front yard at 521
Ridge Avenue. City staff recommends that if City Council chooses to approve
the zoning relief, a condition be imposed for the removal of the extraneous curb
cut and driveway apron on Elmwood Avenue. This ordinance was introduced at
the January 26, 2014 City Council meeting.
For Action
(P5) Ordinance 12-O-15, Granting a Special Use for a Type 2 Restaurant,
Clucker’s Charcoal Chicken, at 1936 Maple Avenue
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 12-O-15 granting a special use permit for a Type 2 Restaurant,
Clucker’s Charcoal Chicken, in the B1 Business District. This ordinance was
introduced at the January 26, 2014 City Council meeting.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Approval of Financial Assistance through the Façade Improvement
Program for Lucky Platter
The Economic Development Committee and staff recommend approval of
financial assistance for a façade improvement project for Lucky Platter located at
514 Main Street, on a 50/50 cost sharing basis in an amount not to exceed
$10,000. Funding is provided by Business District Improvement Account
(21.225.5300.65522), with a FY2015 Budget of $250,000.
For Action
(O2) Resolution 9-R-15, Authorizing the City Manager to Negotiate the
Modification of the Loan Agreement with Corrado Cutlery, 1634 Payne
Street
The Economic Development Committee and staff recommend City Council
adoption of Resolution 9-R-15, authorizing the City Manager to negotiate a
modification of the loan agreement with Corrado Cutlery.
For Action
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City Council Agenda February 9, 2015 Page 9 of 9
The Economic Development Committee recommends that City Council consider
adopting the following resolutions (Agenda Items O3 and O4) authorizing the City
Manager to negotiate and execute a funding agreement with ZS Associates in support
of the renovation of office space for a new global headquarters at One Rotary Center
located at 1560 Sherman Avenue in downtown Evanston.
(O3) Resolution 19-R-15 Authorizing the City Manager to Negotiate and Execute
a Forgivable Loan Agreement with ZS Associates
Resolution 19-R-15 authorizes a forgivable loan for ZS Associates in the amount
of $300,000 from the Economic Development Fund to offset the cost of moving to
1560 Sherman and a portion of the build out.
For Action
(O4) Resolution 10-R-15 Authorizing the City Manager to Negotiate and Execute
a Hotel-Motel Tax Sharing Agreement with ZS Associates, Inc.
Resolution 10-R-15 authorizes an eight-year hotel-motel tax sharing agreement
with ZS Associates.
For Action
(O5) Resolution 20-R-15 “Authorizing the City Manager to Initiate a Request for
Qualifications and Request for Proposal Process for the Repurposing of
City-Owned Real Property Located at 2222 Oakton Street”
The Economic Development Committee and staff recommend City Council
adoption of Resolution 20-R-15 authorizing the City Manager to initiate a
Request for Qualifications and Request for Proposal Process for Repurposing
of City-Owned Real Property Located at 2222 Oakton Street”.
For Action
MEETINGS SCHEDULED THROUGH FEBRUARY 2015
Upcoming Aldermanic Committee Meetings
Tues, Feb 17 7:30 pm Housing & Community Dev Act Ctte
Wed, Feb 18 5:30 pm City-School Liaison Committee (at ETHS)
Wed, Feb 18 6:30 pm M/W/EBE Advisory Committee
Mon, Feb 23 6 pm A&PW, P&D, City Council meetings
Wed, Feb 25 6 pm Transportation/Parking Committee
Wed, Feb 25 7:30 pm Economic Development Committee
Fri, Feb 27 7 am Housing & Homelessness Commission
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, January 26, 2015
Roll Call: Alderman Grover Alderman Wynne
Alderman Rainey Alderman Wilson
Alderman Burrus Alderman Holmes
Alderman Fiske Alderman Tendam
Alderman Braithwaite
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order at 8:01 PM, after a
quorum was established with the Roll Call
Mayor Public Announcements and Proclamation
Black History Month February 2015
African American Achievement Awards will occur at ETHS on January 27th at 7:00 PM
Evanston Town Hall Meeting on Saturday, January 31, 2015 in the Levy Center 1:00 pm-
3:00 pm (sponsored by Dr. James founder of Hope)
United States Conference of Mayors 1st Place Award for National Summer Youth Jobs
Challenge (she passed the acrylic award around the Dias). Mr. McRae, Deputy City
Manager announced the Job Fair 8:00 am-1:00pm at ETHS on March 28th.
City Manager Public Announcements
Earth Hour Contest: was presented by Catherine Hurley, Sustainability Manager.
Evanston has been chosen as one of three around the world as a US Earth Hour Capital.
“We Love Evanston” is the contest to vote for your favorite city to win this contest.
Discussion of February City Council Meeting Dates was shared by the City Manager. He
suggested to meet not on February 16th but have a meeting on February 23rd. Starting
the AP&W meeting at 6 PM, the P&D meeting to follow immediately, and then the Council
immediately after that. The Council members agreed with the suggestion. He also
announced no Rules Committee meeting for February 2nd is cancelled and the Human
Services Committee will be on Feb. 2nd at 6:00.
Communications: City Clerk
Clerk Greene announced the early voting will take place on March 23, 2015 – April 4,
2015 here in the Lorraine H. Morton Civic Center, room 2200. Times for voting will be
posted later. The Last day to register is March 10, 2015. Election day is April 7, 2015. 10 of 567
City Council Agenda January 26, 2015 Page 2 of 8
Public Comment
The following residents spoke on SP1 (Penny Park):
George Rieger is a 40 year resident who was also involved with the planning of the park.
Lauren Barski she presented letters from the 5th grade students at Dawes who support
keeping the park.
Tom Sheridan
Alex Anon believes the current structure could be
Katie Young a 5th grader read her remarks and shared her petition with her school and
soccer team. She asked to keep the Park and just renovate not demolish. The Clerk
received her petition.
Eula Biss expressed her vision and the excited energy that’s viewed by the neighbors.
Chris Gaggero has a daughter in the 5th grade at Dewey and talked about the history of
the city and the park, and the structure of the park should stay the same.
Marc Casady is a Park & Recreation Board member who encouraged all to come to
their meetings
Junad Rizki was concerned with the issue of what’s going on with the water
department, and he wants Northwestern to pay if and when the tank will be moved.
Non-Agenda items:
Eric Paset Parking issues (Custer/Main) talked about the unfair parking tickets he
and his employees have received and he is looking for help. City Manager instructed
Ms. Nyden to go out and talk with Mr. Paset to solve his complaint.
Virginia Mann (animal control) the suggestion was to have a Professional shelter run
by experienced shelter Professionals who could best serve Evanston pets and owners.
Martha Moser (Revolution Spin) spoke of her concerns and issues with
Margaret Tarr (Revolution Spin)
Items not approved on Consent Agenda:
(A12) Ordinance 109-O-14, Adding Title 3, Chapter 31, Regarding Transportation
Network Providers
City staff submits Ordinance 109-O-14 for City Council consideration. City staff
was directed to draft an ordinance to regulate transportation network providers
such as Uber, Sidecar, and Lyft. This ordinance was held at the Administration
and Public Works Committee on January 12, 2015.
For Introduction
(P3) Ordinance 152-O-14, Amending Hotel-Motel Tax to Add Bed and Breakfast
Establishments
Staff submits at request of Alderman Fiske consideration of Ordinance 152-O-14
which expands the type of accommodations subject to the Hotel-Motel Tax.
For Introduction
SPECIAL ORDER OF BUSINESS
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(SP1) Penny Park Project Update and Request for City Council Direction
Staff request City Council receive this update regarding the Penny Park
improvement process and provide direction to staff on how to proceed with the
Penny Park improvement project including the type of material to be used for the
playground equipment, ADA compliance issues and potential restroom and
pavilion additions.
For Discussion
Alderman Tendam motioned to have the item to go to the Parks & Recreation Board for
further evaluation and direction to address the concerns from the citizens. It was
seconded by Alderman Burrus and a Voice Vote to send to the board was agreed on.
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of January 12, 2015.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through January 11, 2015 $2,853,768.41
(A2) FY2014 City of Evanston Bills – January 27, 2015 $1,150,586.73
FY2015 City of Evanston Bills – January 27, 2015 $ 252,606.25
For Action
(A3.1) Approval of Sole Source Renewal of Annual Accela (PAL) Maintenance and
Support Agreement
Staff recommends that City Council authorize the City Manager to renew the
existing sole source agreement with Accela Inc. (2633 Camino Ramon, San
Ramon, CA), year 9 of the City’s 10 year contract in the amount of $128,362.82.
This renewal agreement will cover the period of March 15, 2015 through March
14, 2016. Funding is provided from the Information Technology Division
Computer Licensing and Support Account 100.19.1932.62340 with a 2015
Budget of $138,850.
For Action
(A3.2) Approval of Sole Source Renewal of Police Service Agreement with
Motorola Solutions, Inc.
Staff recommends that City Council authorize the City Manager to renew the
annual sole source service agreement with Motorola Solutions, Inc. (1309 East
Algonquin Road., Schaumburg, IL) for the amount of $77,092.92. The Agreement
is effective from January 1, 2015 through December 31, 2015. Funding will be
provided by the Emergency Telephone System Service Agreements & Contracts
Account 205.22.5150.62509 with a FY2015 Budget of $237,000.
For Action
(A3.3) Approval of Sole Source Renewal of Otis Elevator Maintenance Contract
Staff recommends that City Council authorize the City Manager to renew the sole
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City Council Agenda January 26, 2015 Page 4 of 8
source service and maintenance agreement with OTIS Elevator Corporation (949
Oak Creek Drive, Lombard, IL) for the elevators at the Service and Civic Centers,
and Maple Avenue and Church Street parking garages for a 1-year term at a cost
of $64,208.76. The proposed 1-year service agreement is effective January 1,
2015 to December 31, 2015, and provides for a decrease from last year’s fees of
approximately 7 percent. Funding is provided by budgeted accounts for the four
structures.
For Action
(A3.4) Approval of Solid Waste Agency of Northern Cook County (SWANCC)
Disposal Fees for FY 2015
Staff recommends City Council approval of the 2015 refuse disposal fees to
SWANCC (Solid Waste Agency of Northern Cook County) in not to exceed
amounts of $60,000 for capital costs, $800,000 for operations and maintenance
and $20,000 in recycling transfer fees. Funding is provided by the Solid Waste
Fund Accounts: 520.26.7685.68310 (capital); 520.26.7685.62405 (operations
and maintenance); and 520.26.7690.62415 (recycling).
For Action
(A3.5) Approval of Renewal of the Service Provider Agreement with Presence
Behavioral Health
Staff recommends that City Council authorize the City Manager to renew the
Service Provider Agreement with Presence Behavioral Health (Presence Health)
for the provision of 24-hour Crisis Line Access, Mental Health Crisis Intervention
and various community outreach and education services at a cost of $73,333.33.
The agreement is dated January 1, 2015 to December 31, 2015. Funding is
provided by the Health and Human Services Department Account
176.24.4651.62491.
For Action
(A4) Approval of Change Order No. 2 for 48-Inch Diameter Water Intake
Improvements (Bid 14-04)
Staff recommends City Council authorize the City Manager to execute Change
Order No. 2 for the 48-Inch Diameter Intake Improvements with Lake Erie Diving,
Inc. (362 Blackbrook Road, Painesville, OH). This change order will extend the
contract duration by 110 days from April 12, 2015 to July 31, 2015. There will be
no change to the current contract amount of $1,403,122.
For Action
(A5) Town of Evanston FY2013 Audited Annual Financial Report
Town of Evanston FY 2014 Jan-April 30 Audited Annual Financial Report
Staff recommends that the Town of Evanston FY2013 Audited Annual Financial
Report and the FY2014 Jan-April Audited Annual Financial Report be accepted
and placed on file.
For Action: Accept and Place on File
(A6) Resolution 6-R-15 Authorizing that Payments Relating to the FY 2015
Capital Improvement Plan (C.I.P) Projects Be Reimbursed by the
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City Council Agenda January 26, 2015 Page 5 of 8
Subsequent 2015 General Obligation (G.O.) Bond Issuance
Staff recommends City Council adoption of Resolution 6-R-15 authorizing that
payments relating to FY2015 Capital Improvement Plan (C.I.P.) project
expenditures up to $14,320,650 be reimbursed by the subsequent 2015
General Obligation (G.O.) bond issuance.
For Action
(A7) Resolution 7-R-15, Modification of Loan Terms for Chicago’s Home of
Chicken & Waffles Located at 2424 Dempster Street
Staff submits for consideration Resolution 7-R-15 a modification of terms of the
loan agreement between the City of Evanston and Chicago’s Home of Chicken
and Waffles.
For Action
(A8) Ordinance 149-O-14 Amending the Water Supply Contract with the
Northwest Water Commission
Staff recommends City Council adoption of Ordinance 149-O-14 authorizing the
City Manager to execute Amendment No. 2 to the amended and restated Water
Supply Contract between the Northwest Water Commission and the City of
Evanston. The proposed amendment provides language that would allow
Evanston to feed two chemicals directly into the Commission’s pipeline.
For Introduction
(A9) Ordinance 10-O-15, Amending City Code Title 4, Chapter 5, “Plumbing
Code” to Adopt the Illinois Plumbing Code
Staff recommends City Council adoption of Ordinance 10-O-15, amending City
Code Title 4, Chapter 5, “Plumbing Code.” This ordinance would adopt the Illinois
Plumbing Code (“IPC”) in its current form, without modification. The Illinois
Department of Public Health requires all municipalities to adopt the most current
IPC.
For Introduction
(A10) Ordinance 2-O-15, Authorizing the City Manager to Enter into a Real Estate
Contract for the Sale of City-Owned Real Property at 629-631 Howard Street
to Ward Eight, LLC
Staff recommends City Council adoption of Ordinance 2-O-15, “Authorizing the
City Manager to Enter into a Real Estate Contract for the Sale of Certain City-
Owned Real Property Located at 629-631 Howard Street, Evanston, Illinois.” A
two-thirds majority of City Council is required to adopt Ordinance 2-O-15.
For Introduction
(A11) Ordinance 14-O-15, Amending City Code Section 3-4-6-(P) to Allow for the
Retail Sale of Alcohol for On-Site Consumption
Local Liquor Commissioner recommends City Council adoption of Ordinance 14-
O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(P), as
amended, to permit the retail sale of alcohol for on-site consumption by persons
of at least twenty-one (21) years of age.
For Introduction
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City Council Agenda January 26, 2015 Page 6 of 8
(A13) Ordinance 124-O-14, Amending Title 10, Motor Vehicles and Traffic,
Chapter 6, Traffic Schedules, Section 2 (B), Authority to Remove Vehicles
The Transportation/Parking Committee and City staff recommend that the City
Council adopt Ordinance 124-O-14, amending Title 10, Chapter 6, Section 2(A)
adding Line 18 to allow towing for vehicles physically obstructing a fire hydrant
and adding Section 2(B) providing 48-hour notice when temporary tow signs are
posted. This ordinance was introduced at the January 12, 2015 City Council
meeting.
For Action
(A14) Ordinance 7-O-15, Residential Exemption Parking District ‘B’
Staff and the Transportation/Parking Committee recommend that the City Council
adopt Ordinance 7-O-15. amending the City Code by creating Subsection 10-11-
10 (M), Schedule X to include two hour parking limits between 9 am and 9 pm on
Church Street and Hinman Avenue. This ordinance was introduced at the
January 12, 2015 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 13-O-15, Granting Zoning Relief for an Open Parking Space in
the Front Yard at 521 Ridge Avenue
The Zoning Board of Appeals recommends the adoption of Ordinance 13-O-15
granting zoning relief to establish one open parking space in the front yard at 521
Ridge Avenue. City staff recommends that if City Council chooses to approve
the zoning relief, a condition be imposed for the removal of the extraneous curb
cut and driveway apron on Elmwood Avenue.
For Introduction
(P2) Ordinance 12-O-15, Granting a Special Use for a Type 2 Restaurant,
Clucker’s Charcoal Chicken, at 1936 Maple Avenue
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 12-O-15 granting a special use permit for a Type 2 Restaurant,
Clucker’s Charcoal Chicken, in the B1 Business District.
For Introduction
(P4) Ordinance 3-O-15, Granting a Special Use for a Type 2 Restaurant, Jimmy
John’s Gourmet Sandwiches, at 1241 Chicago Avenue
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 3-
O-15 granting a special use permit for a Type 2 Restaurant, Jimmy John’s
Gourmet Sandwiches, in the B1 Business District. The applicant has complied
with all zoning requirements, and meets all of the standards for a special use for
this district. This ordinance was introduced at the January 12, 2015 City Council
meeting.
For Action
APPOINTMENTS
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City Council Agenda January 26, 2015 Page 7 of 8
(APP1)For Appointment to:
Harley Clarke Citizens Committee Gary Schumacher
Harley Clarke Citizens Committee Amina DiMarco
Harley Clarke Citizens Committee Linda Damashek
Harley Clarke Citizens Committee Steve Hagerty
Harley Clarke Citizens Committee Dawn Zeinemann
Commission On Aging Susan Morse
Commission On Aging David Sutor
Ladd Arboretum Committee Wendy Pollock
Ladd Arboretum Committee Charles Smith
Public Safety Civil Service Commission Mary Erickson
For Action
Alderman Rainey motioned for approval of the Consent Agenda and seconded by
Alderman Tendam. With a 9-0 Roll Call Vote the Consent Agenda was approved.
Items for discussion:
(A12) Ordinance 109-O-14, Adding Title 3, Chapter 31, Regarding Transportation
Network Providers
City staff submits Ordinance 109-O-14 for City Council consideration. City staff
was directed to draft an ordinance to regulate transportation network providers
such as Uber, Sidecar, and Lyft. This ordinance was held at the Administration
and Public Works Committee on January 12, 2015.
For Introduction
Alderman Holmes stated the committee decided to hold and to have staff design a
Resolution that would mirror the State’s regulations and it was seconded by
Alderman Burrus.
(P3) Ordinance 152-O-14, Amending Hotel-Motel Tax to Add Bed and Breakfast
Establishments
Staff submits at request of Alderman Fiske consideration of Ordinance 152-O-14
which expands the type of accommodations subject to the Hotel-Motel Tax.
For Introduction
Alderman Fiske stated the item was held in committee for more information from staff.
Call of the Wards:
Ward 7, Ald. Grover thanked Ald. Tendam for a great joint meeting. She also
mentioned the State of the Schools Event, Thursday, Jan. 29th at 7 PM at ETHS.
Ward 8, Ald. Rainey announced the joint 8th and 9th ward meeting on February 5th at ]
Little Beans Café, and she reached out to Women’s League of Voters to come and
register residents including herself.
Ward 9, Ald. Burrus is looking forward to seeing all at their joint meeting she also
extended an invitation to the press. She will include in her March newsletter the School
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City Council Agenda January 26, 2015 Page 8 of 8
district candidates. Valley Produce will be in attendance as well.
Ward 1, Ald. Fiske sent out best wishes for Ricky Voss’s speedy recovery, and Marty
Lyons one of the walking wounded.
Ward 2, Ald. Braithwaite reminded 2nd ward residents of the February 12th ward
meeting at 7 PM.
Ward 3, Ald. Wynne had no report.
Ward 4, Ald. Wilson had no report.
Ward 5, Ald. Holmes said she had the opportunity to be at Chicken & Waffle with other
residents and friends to welcome the Jackie Robinson West Little League
Championship team.
Ward 6, Ald. Tendam he thanked Ald. Grover for a great joint meeting that was
successful as well as thanking the staff that helped as well.
Mayor Tisdahl asked for a motion to adjourn and it was 2nd by Ald. Burrus. The Regular
Meeting of the City Council ended at 9:50 PM. with a Voice Vote.
Submitted by,
Hon. Rodney Greene, MMC
City Clerk
All documents that were presented during the meeting can be viewed in the
Clerk’s Office, room 1220 in the Lorraine H. Morton Civic Center.
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, February 9, 2015
6 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN BURRUS, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF January 26, 2015
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through January 25, 2015 $2,640,312.33
(A2) FY2014 City of Evanston Bills – February 10, 2015 $1,509,705.68
FY2015 City of Evanston Bills – February 10, 2015 $2,185,481.03
Credit Card Activity for Period Ending December 31, 2014 $ 155,492.73
For Action
(A3.1) Approval of Annual Harley Davidson Lease Agreements with City Limits
Harley Davidson Inc. for the Evanston Police Department
Staff recommends that City Council authorize the City Manager to execute a one
year lease agreement with City Limits Harley Davidson Inc. (2015 N. Rand Road
in Palatine, IL) in the amount of $28,875 for the period of June 1, 2015 to May
31, 2016 for seven (7) leased Harley Davidson motorcycles for the Evanston
Police Department. Funding is provided by the Vehicle Replacement Fund,
Vehicle Lease Charges Account (7780.62402) with a FY2015 budget of
$35,000.00 for this lease expense.
For Action
(A3.2) Approval of Contract Extension with Denler Inc. for 2015 Crack Sealing
Program
Staff recommends City Council authorize the City Manager to approve a contract
extension for the 2015 Crack Sealing Contract with Denler Inc. (19148 S 104th
Ave. Mokena, IL) in the amount of $50,000. Last year the City participated as a
member of the Municipal Partnership Initiative to collectively bid this work. This is
the last of two possible contract extensions. Funding is provided by the Street
Maintenance Account (2670.62509), which has $70,000 budgeted for FY 2015.
For Action
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(A3.3) Approval of 2015 Cured-In-Place Pipe Lining Contract A (Bid 15-01)
Per Committee direction, this item was held to be reviewed by the Minority
Women and Evanston Business (M/W/EBE) Committee and City staff. Based on
this review the City Council can either: 1) award the bid to Insituform
Technologies USA, LLC, (17988 Edison Ave, Chesterfield, MO) as the third
lowest bidder in the amount of $310,979.10, but as the bidder in compliance with
the Local Employment Program and the highest MWEBE goal response at
18.3%, or 2) award to Kenny Construction (2215 Sander Road Northbrook, IL) in
the amount of $267,040.00 and accept the waiver for LEP and M/W/EBE goals.
Funding is provided by the Sewer Fund, Account 515.71.7420.62461 which has
an allocation of $535,000 for this type of work. This agenda item was held in
Committee on January 12, 2015.
For Action
(A3.4) Approval of Estimated Annual User Charge for 2015 with the Metropolitan
Water Reclamation District of Greater Chicago for Disposal of Sludge
Staff recommends City Council authorize payment of the Annual User Charge for
2015 with the Metropolitan Water Reclamation District of Greater Chicago for
disposal of sludge generated as part of the water treatment process up to the
amount of $395,000. Funding is provided by the Water Fund, Account
7110.62420. This account has a budget of $395,000 specifically allocated for
sludge disposal.
For Action
(A3.5) Approval of Expenditure of Public, Education & Government (PEG) Funds
to Evanston/Skokie School District 65 and Evanston Township High School
District 202 for FY2014 Equipment Purchases
Staff recommends City Council authorization for expenditure of $105,751.56 in
Public, Education & Government (PEG) Funds for equipment purchases for the
Education Channels for fiscal year 2014. Fund distribution is for $60,005.30 to
District 202 and $45,746.26 to District 65. Funding is provided by the PEG Fund
Revenue Account 100.15.1510.52181, which has 2014 revenue of $131,576.18.
For Action
(A3.6) Approval of Professional Consulting Services for Recording Landmark
Status on Deeds and Inventory (RFP 14-52)
Staff recommends that the City Council authorize the City Manager to negotiate
and execute a contract for recording Landmark status on deeds and inventory of
477 landmark buildings with The Lakota Group (212 West Kinzie Street, Chicago,
IL) at a cost of $36,153. Funding is provided by a 70/30 Grant Agreement
between the State of Illinois Historic Preservation Agency (IHPA) and the City of
Evanston. The City’s share (30%) is $15,960.00, which includes $11,970 in-kind
(i.e. City staff time and the contribution of qualified volunteers) and $3,990 from
the Community Development budget (Account 100.21.2105.62185). The total
cost of the project is $53,200.
For Action
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An overview memo of the Ladd Arboretum Bike Path Project precedes the following two
agenda Items for Action (A4.1 and A4.2).
(A4.1) Resolution 4-R-15, Ladd Arboretum Bike Path Project Funding Agreement
with Illinois Department of Transportation (IDOT)
Staff requests City Council adoption of Resolution 4-R-15, authorizing the City
Manager to execute a construction funding agreement with Illinois Department of
Transportation (IDOT) for the Ladd Arboretum Bike Path Project. Project funding
of $465,433 is provided by FY2015 Capital Improvement Plan (CIP) (Account
416455) and by $580,000 in Federal funding through the Illinois Transportation
Enhancement Program (ITEP).
For Action
(A4.2) Approval of Agreement with Terra Engineering, Ltd. for Construction
Engineering Services for the Ladd Arboretum Bike Path, (RFQ 15-06)
Staff recommends that City Council authorize the City Manager to execute a
construction engineering services agreement for the Ladd Arboretum Bike Path
Project with Terra Engineering Ltd. (225 W. Ohio Street, Chicago, IL) at a total
cost of $73,064.25. Project funding of $465,433 is provided by FY2015 CIP
(Account 416455) and by $580,000 in Federal funding through the Illinois
Transportation Enhancement Program (ITEP).
For Action
(A5) Resolution 17-R-15, CMAQ Application for Green Bay Road Improvement,
Asbury Avenue to McCormick Blvd
Staff recommends City Council adoption of Resolution 17-R-15, which authorizes
the City Manager to submit a Congestion Mitigation and Air Quality Program
(CMAQ) application for the Green Bay Road Improvements from Asbury Avenue
to McCormick Blvd. The CMAQ funding request will be up to 80% of the project’s
construction cost, or $1,920,000. The remaining 20% of the construction cost
($480,000) will be the local share which must be budgeted in the FY 2016 Capital
Improvement Program.
For Action
(A6) Resolution 14-R-15, Dodge Avenue Bike Lane Project Funding Agreement
with Illinois Department of Transportation (IDOT)
Staff recommends adoption of Resolution 14-R-15, authorizing the City Manager
to execute a construction funding agreement with Illinois Department of
Transportation (IDOT) for the Dodge Avenue Bike Lane Project. The City
received $480,000 of Congestion Mitigation Air Quality (CMAQ) Funds through
the Chicago Metropolitan Planning Agency (CMAP) to construct the bike lane on
Dodge Avenue from Howard Street to Church Street. The City is responsible for
20% of project costs, $120,180, which is provided by FY 2015 Capital
Improvement Project Account 415.26.4150.65515.
For Action
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(A7) Resolution 18-R-15, Motor Fuel Tax Funds for Roadway Construction
Staff recommends City Council adoption of Resolution 18-R-15 authorizing the
use of Motor Fuel Tax Funds (MFT) in the amount of $1,700,000 for street
resurfacing. Funding is provided by the Motor Fuel Tax Fund (Fund # 200).
For Action
(A8) Resolution 16-R-15, Regarding Transportation Network Providers (“TNP”)
City staff recommends adoption of Resolution 16-R-15, regarding adoption of
State of Illinois standards for Transportation Network Providers.
For Action
(A9) Resolution 12-R-15, Lease Terms for Studio Space at the Noyes Cultural
Arts Center (NCAC)
Staff recommends adoption of Resolution 12-R-15 authorizing the City Manager
to enter into two new agreements for nine month lease terms for studio space at
the Noyes Cultural Arts Center (NCAC) with Actors Gymnasium and Maria
DeLaPaz Gaitan.
For Action
(A10) Ordinance 23-O-15, Authorizing Agreement for Mutual Aid Box Alarm
System (M.A.B.A.S.)
The Evanston Fire Department recommends City Council adoption of Ordinance
23-O-15 authorizing the Mutual Aid Box Alarm System (MABAS) First Addendum
to the MABAS Master Agreement. MABAS is a mutual aid system designed to
provide speed of response of emergency resources to the stricken community
during an ongoing emergency. The Evanston Fire Department has been a
member of the MABAS since 1989 (Ordinance 97-O-89).
For Introduction
(A11) Ordinance 138-O-14, Building and Zoning Permit/Inspection Fee Revisions
Staff recommends City Council adoption of Ordinance 138-O-14 which includes
Building and Zoning permit/inspection fee revisions to reflect current practices
and standards. Proposed changes are in accordance with similarly-situated
municipalities. The proposed revisions will minimally impact the 2015 Community
Development budget and are projected to generate approximately additional
$97,850 in revenue for the general fund (about 1% of the department’s 2014
revenue).
For Introduction
(A12) Ordinance 17-O-15, Regulating Commercial Refuse Receptacles
Staff recommends City Council adoption of Ordinance 17-O-15, amending City
Code Section 8-4-6, “General Receptacle Requirements,” by regulating
commercial refuse receptacles. Ordinance 17-O-15 proposes a comprehensive
regulation for commercial refuse receptacles modeled after the City of Chicago’s
requirements, while tailored for the best interest of the health, safety, and welfare
of City of Evanston residents.
For Introduction
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(A13) Ordinance 15-O-15, Decreasing the Number of Class D Liquor Licenses for
The Noyes Café, Inc., dba Noyes Street Cafe, 828 Noyes Street
Staff recommends City Council adoption of Ordinance 15-O-15, which amends
Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the
number of authorized Class D liquor licenses from fifty-one (51) to fifty (50), due
to closing of the Noyes Café, Inc., dba Noyes Street Cafe (“Company”), 828
Noyes Street,
For Introduction
(A14) Ordinance 16-O-15, Amending Subsection 3-4-6-(C) of the City Code to
Allow the Sale of Alcoholic Liquor on Sundays at 11:00 a.m.
Local Liquor Commissioner recommends City Council adoption of Ordinance 16-
O-15, which amends Evanston City Code of 2012 Subsection 3-4-6(C) to permit
the retail sale of alcohol on any given Sunday beginning at 11:00 a.m.
For Introduction
(A15) Ordinance 150-O-14, Amending and Revising Portions of City Code Title 3,
Chapter 4 “Liquor Control Regulations”
Staff recommends City Council adoption of Ordinance 150-O-14, which makes
minor changes to current Liquor Control Regulations to conform with any updates
to the Illinois Liquor Control Act.
For Introduction
V. COMMUNICATIONS
VI. ADJOURNMENT
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Administration and Public Works Committee Meeting
Minutes of January 26, 2015
Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: D. Holmes, J. Grover, C. Burrus, P. Braithwaite, A. Rainey
STAFF PRESENT: D. Stoneback, G. Farrar, W. Bobkiewicz, J. Williams-Kinsel, J.
Nyden, Mayor Tisdahl, L. Jeschke, M. Lyons, L. Biggs, J.
Maiworm, B. Dorneker, S. Robinson, C. Hurley, R. Eddington, J.
Calderon, E. Storlie
STAFF ABSENT: M. Muenzer, M. Sumar, Chief Klaiber, E. Thomas-Smith, R.
Voss, A. Porta, A. Thorpe
PRESIDING OFFICIAL: Ald. Holmes
I. DECLARATION OF A QUORUM
A quorum being present, Ald. Holmes called the meeting to order at 6:08
p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF January 12, 2015
Ald. Burrus moved to approve the minutes of the January 12, 2015 A&PW
meeting as submitted, seconded by Ald. Braithwaite.
The minutes of the January 12, 2015 meeting were approved unanimously
5-0.
Citizen Comments
Junad Rizki, 2784 Sheridan, questioned which organization would be responsible
for paying for A4 and urged City Council to review the Water Supply Contract
with the Northwest Water Commission.
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through January 11, 2015 $2,853,768.41
For Action
Ald. Holmes moved to approve the City of Evanston Payroll (A1) through
January 11, 2015, seconded by Ald. Grover.
The Committee voted unanimously 5-0 to approve the payroll.
(A2) FY2014 City of Evanston Bills – January 27, 2015 $1,150,586.73
FY2015 City of Evanston Bills – January 27, 2015 $ 252,606.25
For Action
DRAFT – NOT
APPROVED
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Page 2 of 11
Ald. Holmes moved to approve the City of Evanston Bills for fiscal year
2014 through January 27, 2015 and the City of Evanston Bills for fiscal year
2015 through January 27, 2015, seconded by Ald. Burrus.
Ald. Rainey requested a photo of the art on Sherman to go with the description.
Marty Lyons replied that staff was currently looking for pictures; the contract only
included a written description.
City Manager Wally Bobkiewicz replied that a tour took place in 2012. The piece
includes multiple panes of glass and is best viewed at night. He suggested
another tour and offered to take a video of the piece.
The Committee voted unanimously 5-0 to approve the bills.
(A3.1) Approval of Sole Source Renewal of Annual Accela (PAL) Maintenance and
Support Agreement
Staff recommends that City Council authorize the City Manager to renew the
existing sole source agreement with Accela Inc. (2633 Camino Ramon, San
Ramon, CA), year 9 of the City’s 10 year contract in the amount of $128,362.82.
This renewal agreement will cover the period of March 15, 2015 through March
14, 2016. Funding is provided from the Information Technology Division
Computer Licensing and Support Account 100.19.1932.62340 with a 2015
Budget of $138,850.
For Action
Ald. Braithwaite moved to recommend City Council authorize the City
Manager to renew the existing sole source agreement with Accela Inc.
(2633 Camino Ramon, San Ramon, CA), year 9 of the City’s 10 year contract
in the amount of $128,362.82, Ald. Burrus seconded.
Ald. Rainey requested a definition of PAL.
IT Division Manager Jose Calderon replied that PAL stands for Permits and
Licensing.
The Committee voted unanimously 5-0 to recommend renewal of the
agreement.
(A3.2) Approval of Sole Source Renewal of Police Service Agreement with
Motorola Solutions, Inc.
Staff recommends that City Council authorize the City Manager to renew the
annual sole source service agreement with Motorola Solutions, Inc. (1309 East
Algonquin Road., Schaumburg, IL) for the amount of $77,092.92. The Agreement
is effective from January 1, 2015 through December 31, 2015. Funding will be
provided by the Emergency Telephone System Service Agreements & Contracts
Account 205.22.5150.62509 with a FY2015 Budget of $237,000.
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Minutes of 1- 26-15
Page 3 of 11
For Action
Ald. Burrus moved to recommend City Council authorize the City Manager
to renew the annual sole source service agreement with Motorola
Solutions, Inc. (1309 East Algonquin Road., Schaumburg, IL) for the
amount of $77,092.92. The Agreement is effective from January 1, 2015
through December 31, 2015, seconded by Ald. Grover.
The Committee voted unanimously 5-0 to recommend renewal of the
agreement.
(A3.3) Approval of Sole Source Renewal of Otis Elevator Maintenance Contract
Staff recommends that City Council authorize the City Manager to renew the sole
source service and maintenance agreement with OTIS Elevator Corporation (949
Oak Creek Drive, Lombard, IL) for the elevators at the Service and Civic Centers,
and Maple Avenue and Church Street parking garages for a 1-year term at a cost
of $64,208.76. The proposed 1-year service agreement is effective January 1,
2015 to December 31, 2015, and provides for a decrease from last year’s fees of
approximately 7 percent. Funding is provided by budgeted accounts for the four
structures.
For Action
Ald. Rainey moved to recommend City Council authorize the City Manager
to renew the sole source service and maintenance agreement with OTIS
Elevator Corporation (949 Oak Creek Drive, Lombard, IL) for the elevators
at the Service and Civic Centers, and Maple Avenue and Church Street
parking garages for a 1-year term at a cost of $64,208.76, seconded by Ald.
Grover.
The Committee voted unanimously 5-0 to recommend renewal of the
agreement.
(A3.4) Approval of Solid Waste Agency of Northern Cook County (SWANCC)
Disposal Fees for FY 2015
Staff recommends City Council approval of the 2015 refuse disposal fees to
SWANCC (Solid Waste Agency of Northern Cook County) in not to exceed
amounts of $60,000 for capital costs, $800,000 for operations and maintenance
and $20,000 in recycling transfer fees. Funding is provided by the Solid Waste
Fund Accounts: 520.26.7685.68310 (capital); 520.26.7685.62405 (operations
and maintenance); and 520.26.7690.62415 (recycling).
For Action
Ald. Grover moved to recommend City Council approval of the 2015 refuse
disposal fees to SWANCC (Solid Waste Agency of Northern Cook County)
in not to exceed amounts of $60,000 for capital costs, $800,000 for
operations and maintenance and $20,000 in recycling transfer fees,
seconded by Ald. Braithwaite.
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Page 4 of 11
Ald. Rainey asked about audits and if the communities involved reviewed
numbers.
Ald. Holmes asked if staff reviewed alternative providers.
Ald. Rainey asked about the charges and requested to know where the garbage
was sent.
Director of Public Works Suzette Robinson replied that the waste was taken to
Wisconsin and that internal audits were performed. Staff visited transfer station
and monitored trucks.
Ald. Rainey asked about the capital costs.
Director Robinson replied that the capital costs are set each year and that the
City is paying off bonds. Each year a budget is created. No improvements are
made without the Board’s approval. The Mayor and City Manager both sit on the
board.
Ald. Grover pointed out that all reports and information were available on the
SWANCC website.
Assistant City Manager Marty Lyons pointed out that SWANCC’s current
Executive Director, David Van Vooren, could come and present to the
Committee.
There was discussion about different transfer stations and office locations. There
was also discussion about a past lawsuit against SWANCC.
Ald. Holmes requested a presentation.
Director Robinson agreed to arrange a presentation for one of the third Monday
meetings in the upcoming months.
The Committee voted unanimously 5-0 to approve the renewal of the
agreement.
(A3.5) Approval of Renewal of the Service Provider Agreement with Presence
Behavioral Health
Staff recommends that City Council authorize the City Manager to renew the
Service Provider Agreement with Presence Behavioral Health (Presence Health)
for the provision of 24-hour Crisis Line Access, Mental Health Crisis Intervention
and various community outreach and education services at a cost of $73,333.33.
The agreement is dated January 1, 2015 to December 31, 2015. Funding is
provided by the Health and Human Services Department Account
176.24.4651.62491.
For Action
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Page 5 of 11
Ald. Holmes moved to recommend City Council authorize the City Manager
to renew the Service Provider Agreement with Presence Behavioral Health
(Presence Health) for the provision of 24-hour Crisis Line Access, Mental
Health Crisis Intervention and various community outreach and education
services at a cost of $73,333.33. The agreement is dated January 1, 2015 to
December 31, 2015, seconded by Ald. Burrus.
Ald. Braithwaite requested more information on the services provided.
City Manager Bobkiewicz explained that Evonda Thomas-Smith was out sick, but
that he could attest to the good relationship between the service provider and the
City’s Fire and Police Departments. Specific numbers are available in the packet.
The service was a missing component and fulfills a need.
The Committee voted unanimously 5-0 to approve the renewal of the
agreement.
(A4) Approval of Change Order No. 2 for 48-Inch Diameter Water Intake
Improvements (Bid 14-04)
Staff recommends City Council authorize the City Manager to execute Change
Order No. 2 for the 48-Inch Diameter Intake Improvements with Lake Erie Diving,
Inc. (362 Blackbrook Road, Painesville, OH). This change order will extend the
contract duration by 110 days from April 12, 2015 to July 31, 2015. There will be
no change to the current contract amount of $1,403,122.
For Action
Ald. Braithwaite moved to recommend City Council authorize the City
Manager to execute Change Order No. 2 for the 48-Inch Diameter Intake
Improvements with Lake Erie Diving, Inc. (362 Blackbrook Road,
Painesville, OH), seconded by Ald. Grover.
The Committee voted unanimously 5-0 to approve the Change Order.
(A5) Town of Evanston FY2013 Audited Annual Financial Report
Town of Evanston FY 2014 Jan-April 30 Audited Annual Financial Report
Staff recommends that the Town of Evanston FY2013 Audited Annual Financial
Report and the FY2014 Jan-April Audited Annual Financial Report be accepted
and placed on file.
For Action: Accept and Place on File
Ald. Burrus moved to accept and place on file the Town of Evanston
FY2013 Audited Annual Financial Report and the FY2014 Jan-April Audited
Annual Financial Report, seconded by Ald. Grover.
The Committee voted unanimously 5-0 to accept and place the reports on
file.
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(A6) Resolution 6-R-15 Authorizing that Payments Relating to the FY 2015
Capital Improvement Plan (C.I.P) Projects Be Reimbursed by the
Subsequent 2015 General Obligation (G.O.) Bond Issuance
Staff recommends City Council adoption of Resolution 6-R-15 authorizing that
payments relating to FY2015 Capital Improvement Plan (C.I.P.) project
expenditures up to $14,320,650 be reimbursed by the subsequent 2015
General Obligation (G.O.) bond issuance.
For Action
Ald. Rainey moved to recommend City Council adoption of Resolution 6-R-
15 authorizing that payments relating to FY2015 Capital Improvement Plan
(C.I.P.) project expenditures up to $14,320,650 be reimbursed by the
subsequent 2015 General Obligation (G.O.) bond issuance, seconded by
Ald. Grover.
The Committee voted unanimously 5-0 to adopt the resolution.
(A7) Resolution 7-R-15, Modification of Loan Terms for Chicago’s Home of
Chicken & Waffles Located at 2424 Dempster Street
Staff submits for consideration Resolution 7-R-15 a modification of terms of the
loan agreement between the City of Evanston and Chicago’s Home of Chicken
and Waffles.
For Action
Ald. Grover moved to accept Resolution 7-R-15 a modification of terms of
the loan agreement between the City of Evanston and Chicago’s Home of
Chicken and Waffles, seconded by Ald. Braithwaite.
Ald. Rainey pointed out that there were two different proposals, one by the
borrower and one by staff.
Ald. Braithwaite replied that owners met with staff and agreed to move forward
with staff’s recommendation.
Economic Development Division Manager Johanna Nyden replied that City staff
was working with the owners to modify the loan by adjusting the amortization
schedule, but that the loan terms and interest rate would be the same. The
changes are comparable to other loans.
Ald. Rainey moved staff proposal to change the terms from a 20 year
amortization rate to a 30 year amortization rate, but maintaining the interest rate
and loan due date of March 1, 2020. The new payment would begin March 1,
2015.
ED Division Manager Nyden confirmed and added that the outstanding balance
of the existing loan would be added to the total loan.
The Committee voted unanimously 5-0 to accept the modification terms.
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(A8) Ordinance 149-O-14 Amending the Water Supply Contract with the
Northwest Water Commission
Staff recommends City Council adoption of Ordinance 149-O-14 authorizing the
City Manager to execute Amendment No. 2 to the amended and restated Water
Supply Contract between the Northwest Water Commission and the City of
Evanston. The proposed amendment provides language that would allow
Evanston to feed two chemicals directly into the Commission’s pipeline.
For Introduction
Ald. Holmes moved to recommend City Council adopt Ordinance 149-O-14
authorizing the City Manager to execute Amendment No. 2 to the amended
and restated Water Supply Contract between the Northwest Water
Commission and the City of Evanston, seconded by Ald. Grover.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A9) Ordinance 10-O-15, Amending City Code Title 4, Chapter 5, “Plumbing
Code” to Adopt the Illinois Plumbing Code
Staff recommends City Council adoption of Ordinance 10-O-15, amending City
Code Title 4, Chapter 5, “Plumbing Code.” This ordinance would adopt the Illinois
Plumbing Code (“IPC”) in its current form, without modification. The Illinois
Department of Public Health requires all municipalities to adopt the most current
IPC.
For Introduction
Ald. Braithwaite moved to recommend City Council adopt Ordinance 10-O-
15, amending City Code Title 4, Chapter 5, “Plumbing Code” seconded by
Ald. Burrus.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A10) Ordinance 2-O-15, Authorizing the City Manager to Enter into a Real Estate
Contract for the Sale of City-Owned Real Property at 629-631 Howard Street
to Ward Eight, LLC
Staff recommends City Council adoption of Ordinance 2-O-15, “Authorizing the
City Manager to Enter into a Real Estate Contract for the Sale of Certain City-
Owned Real Property Located at 629-631 Howard Street, Evanston, Illinois.” A
two-thirds majority of City Council is required to adopt Ordinance 2-O-15.
For Introduction
Ald. Burrus moved to recommend City Council adopt Ordinance 2-O-15,
“Authorizing the City Manager to Enter into a Real Estate Contract for the
Sale of Certain City-Owned Real Property Located at 629-631 Howard
Street, Evanston, Illinois” seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A11) Ordinance 14-O-15, Amending City Code Section 3-4-6-(P) to Allow for the
Retail Sale of Alcohol for On-Site Consumption
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Page 8 of 11
Local Liquor Commissioner recommends City Council adoption of Ordinance 14-
O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(P), as
amended, to permit the retail sale of alcohol for on-site consumption by persons
of at least twenty-one (21) years of age.
For Introduction
Ald. Rainey moved to recommend City Council adopt Ordinance 14-O-15,
which amends Evanston City Code of 2012 Subsection 3-4-6-(P), as
amended, to permit the retail sale of alcohol for on-site consumption by
persons of at least twenty-one (21) years of age, seconded by Ald. Burrus.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A12) Ordinance 109-O-14, Adding Title 3, Chapter 31, Regarding Transportation
Network Providers
City staff submits Ordinance 109-O-14 for City Council consideration. City staff
was directed to draft an ordinance to regulate transportation network providers
such as Uber, Sidecar, and Lyft. This ordinance was held at the Administration
and Public Works Committee on January 12, 2015.
For Introduction
Ald. Grover moved to recommend Ordinance 109-O-14 for City Council
consideration.
Ald. Rainey commended staff on the memo and presentation of options. She
approved of letting the State regulate.
City Manager Bobkiewicz thanked City Council Grant Farrar and stated that State
regulation is now available. He recommends the Council direct the City Manager
to have staff prepare a resolution stating that the City of Evanston wishes to have
the State of Illinois and those laws govern the activities of the Transportation
Network Providers. City staff would ensure that the businesses operating in
Evanston would have the appropriate licensing with the State.
Ald. Burrus agreed that it was a great approach.
Ald. Grover pointed out that the State legislation addressed the primary concerns
of public safety and consumer protection. The instant feedback mechanism
enhances consumer protection as drivers get instant ratings on cleanliness and
professionalism. She supports relying on State regulation.
City Manager Bobkiewicz restated the request to have the Committee direct staff
to prepare the appropriate resolution.
Ald. Grover moved to direct the City Manager to have staff prepare a
resolution stating that Illinois state law would regulate the licensing and
operations of Transportation Network Providers, seconded by Ald.
Tendam.
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The Committee voted unanimously 5-0 to direct staff to draft the resolution.
IV. ITEMS FOR DISCUSSION
(APW1)Multi-Family Recycling Pilot
Staff recommends conducting a recycling pilot program aimed at increasing
recycling in multi-family dwellings.
For Discussion
Director Robinson presented a report on the Multi-Family Recycling Pilot
program. She opened by reviewing the current recycling operations including
residential recycling, special pick-ups, business district/parking lot recycling and
business district/parking lot refuse. She provided the hours of operation and a
graph showing amounts collected since 2003. Recycled material collection has
increased from 6 thousand tons to 9 thousand tons, but the City has reached a
plateau. City staff proposes offering recycling options to multi-family units as a
way of providing services to more Evanston residents; students and small
businesses in particular have requested this service. She reviewed the fall pilot
program which resulted in units saving money and diverting more materials to
recycling. As a result of that success, she proposed expanding the pilot program
and area. No extra staff would be needed since existing staff and equipment
would be used to accommodate the program. She provided a scheduled for pick
up and the number of addresses that would receive services. Ms. Robinson
stated that the program would meet the Council’s stated goal of a 30% diversion
rate. She outlined the benefits, including the financial benefits and closed by
reviewing next steps. Staff will monitor the collection rates for three months and
report findings in July 2015.
Ald. Rainey asked about the distribution of educational materials.
Director Robinson replied that staff was engaging with building maintenance.
Ald. Rainey encouraged stronger outreach including talking to building residents,
distributing postcards, and putting clear directions on all collection receptacles.
Director Robinson pointed out that the receptacles were labeled.
Ald. Rainey asked why the cans were black and not blue.
Director Robinson replied that the receptacles came from the recycling center
and were repurposed.
Ald. Grover agreed with Ald. Rainey and suggested that residents may not know
how to recycle and education is critical. She agrees that the pilot program
addresses needs and is very pragmatic. She expressed interest in Evanston’s
recycling capacity.
Director Robinson stated that City wide diversion is 15% so there is great
capacity and potential to divert more.
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Ald. Holmes suggested Aldermen promote at ward meetings and perhaps work
with schools to educate children on recycling.
Director Robinson stated that she was working with Sustainable Programs
Coordinator Catherine Hurley to promote ideas within community.
Ald. Rainey stated that in Portland, OR it is against the law for disposing food
waste. There was discussion around food waste and ways to reduce waste.
There was further discussion around Evanston’s recycling requirements and
containers.
(APW2)Treated Water Storage Report
Staff is requesting City Council consideration of the Utilities Department plan to:
1) prepare an RFP to hire a consultant for the rehabilitation of clearwells 1-4, and
2) prepare an RFP to select a consultant to provide the engineering services for
a new 5 million gallon clearwell at or near the current location.
Citizen Comments
Junad Rizki commented on the way the program would be funded and
questioned which organizations would be responsible. He expressed concerns
that water rates would increase, that projects would cost too much and take too
long to complete.
Richard Lanyon, Chair of the Utilities Commission, opened by explaining the role
of the Utilities Commission and offered support for alternative B, repair, and
alternative C, replacement. He further stated that replacement would be the best
option and provided reasons for his claim. He closed by further stating
recommendations from the Utilities Commission.
Ald. Rainey asked if the contract with the Northwest Water Commission included
a partial payment provision.
Mr. Lanyon replied that it did.
For Discussion
Director of Utilities Dave Stoneback provided a report on the treated water
storage study provided by CDM. He opened by defining a clearwell and
describing the storage units and facilities and explaining the concerns as
identified by the CDM study. He reviewed the key findings in depth, the
modifications suggested by the report, and the improvements that would result
from the modifications. He then outlined next steps including the repairs to
clearwells 1-4 and the inspection and maintenance of clearwells 5-8. He then
reviewed the four options for the 1934 clearwell structure; a lifecycle cost
analysis was used to determine the best option. Director Stoneback reviewed the
results of the analysis and the options. Staff recommends replacement and
Director Stoneback offered loan options. He discussed rehabilitation plans and a
timeline for work, financial obligations and repayment options. As a result of the
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structured payment plan, Director Stoneback stressed that there would be no
increase in water rates. He closed by calling for questions.
V. COMMUNICATIONS
No communications to report.
VI. ADJOURNMENT
Ald. Burrus moved to adjourn, seconded by Ald. Braithwaite.
The Committee voted unanimously 5-0 to adjourn. The meeting was
adjourned at 7:20p.m.
Respectfully submitted,
Jessica Wingader
33 of 567
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Tera Davis, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: February 04, 2015
Recommended Action: Staff recommends approval of the City of Evanston Payroll and
Bills List. Continuing in 2015, the bills list will not include the Evanston Public Library.
The Library bills will be included for informational purposes in the Treasurer’s Monthly
Report.
Summary:
Payroll – January 12, 2015 through January 25, 2015 $2,640,312.33
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – February 10, 2015
FY: 2014 $1,509,705.68
General Fund Amount – Bills list $ 345,677.02
FY: 2015 $ 2,185,481.03
General Fund Amount – Bills list $ 294,316.70
TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 6,335,499.04
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Card Activity – Period End November 30, 2012 $ 111,700.60
Credit Card Activity – Period Ending December 31, 2014 $155,492.73
Attachments: Bills List, December Credit Card Transactions editCard Transactions
For City Council meeting of February 09, 2015 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
34 of 567
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.10.2015 FY2014
100 GENERAL FUND
100 GENERAL SUPPORT
13040 ILLINOIS PAPER COMPANY COE COPY PAPER 2,898.00
13040 MSF GRAPHICS, INC.COE ENVELOPES 407.40
22730 BANK OF AMERICA *PURCHASING CARD-DECEMBER 14 155,492.73
41340 NOBILE, MATAIAS RETURN-UNCLAIMED PROPERTY 128.35
41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS-CASE #14-31654 727.68
100 GENERAL SUPPORT Total 159,654.16
1505 CITY MANAGER
62295 WALTER BOBKIEWICZ BUSINESS MEALS FOR FY2014 2,808.70
1505 CITY MANAGER Total 2,808.70
1510 PUBLIC INFORMATION
62205 MARIACHI NORTHWESTERN ENTERTAINMENT-HISPANIC HERITAGE MONTH 300.00
1510 PUBLIC INFORMATION Total 300.00
1705 LEGAL ADMINISTRATION
62345 PACER SERVICE CENTER ELECTRONIC RESEARCH 90.90
65010 WEST GROUP PAYMENT CTR ELECTRONIC LEGAL SUBSCRIPTION 528.09
65010 WEST GROUP PAYMENT CTR LEGAL SUBSCRIPTION 807.69
1705 LEGAL ADMINISTRATION Total 1,426.68
1910 FINANCE DIVISION - REVENUE
62449 ILLINOIS SECRETARY OF STATE SUSPENDED LICENSE FEE 30.00
65095 OFFICE DEPOT OFFICE SUPPLIES 51.02
1910 FINANCE DIVISION - REVENUE Total 81.02
1920 FINANCE DIVISION - ACCOUNTING
62185 SMART RESOURCES, INC *EXECUTIVE ASSISTANT 1,155.20
1920 FINANCE DIVISION - ACCOUNTING Total 1,155.20
1925 FINANCE DIVISION - PURCHASING
62185 GOV TEMPS USA, LLC BUSINESS DIVERSITY COMPLIANCE OFFICER W/E 10.17.14 1,837.50
62185 GOV TEMPS USA, LLC BUSINESS DIVERSITY COMPLIANCE OFFICER W/E 10.24.14 1,837.50
62185 GOV TEMPS USA, LLC BUSINESS DIVERSITY COMPLIANCE OFFICER W/E 12.04.14 1,102.50
1925 FINANCE DIVISION - PURCHASING Total 4,777.50
1929 HUMAN RESOURCE DIVISION
62160 ILLINOIS STATE POLICE BACKGROUND CHECKS 40.00
62270 NORTH SHORE ENH OMEGA OMEGA PHYSICALS-QUARTERLY INVOICE 10,244.00
62509 EAP CONSULTANTS, INC.EAP CONSULTANTS-MONTHLY INVOICE 988.20
1929 HUMAN RESOURCE DIVISION Total 11,272.20
1932 INFORMATION TECHNOLOGY DIVI.
65555 DELL COMPUTER CORP.VMWARE LICENSING SERVER 19,705.00
1932 INFORMATION TECHNOLOGY DIVI. Total 19,705.00
1941 PARKING ENFORCEMENT & TICKETS
64005 COMED UTILITIES-DECEMBER 2014 88.41
64540 NEXTEL *COMMUNICATION CHARGES 414.08
1941 PARKING ENFORCEMENT & TICKETS Total 502.49
2120 HOUSING REHABILITATION
64540 NEXTEL *COMMUNICATION CHARGES 65.72
2120 HOUSING REHABILITATION Total 65.72
2126 BUILDING INSPECTION SERVICES
52080 SANTUCHO, LAURA PARTIAL REFUND 14INTR-0123 197.00
52090 SANTUCHO, LAURA PARTIAL REFUND 14INTR-0123 90.00
52095 SANTUCHO, LAURA PARTIAL REFUND 14INTR-0123 38.00
52110 SANTUCHO, LAURA PARTIAL REFUND 14INTR-0123 25.00
62425 ELEVATOR INSPECTION SERVICE ELEVATOR SERVICES (2014)3,809.00
64540 NEXTEL *COMMUNICATION CHARGES 97.70
2126 BUILDING INSPECTION SERVICES Total 4,256.70
35 of 567
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.10.2015 FY2014
2205 POLICE ADMINISTRATION
62375 WEST GROUP PAYMENT CTR INFORMATION CHARGES-DECEMBER 2014 310.91
62375 WEST GROUP PAYMENT CTR INFORMATION CHARGES-NOVEMBER 2014 310.91
64005 COMED UTILITIES-DECEMBER 2014 227.16
64015 NICOR UTILITIES-DECEMBER 2014 334.10
2205 POLICE ADMINISTRATION Total 1,183.08
2210 PATROL OPERATIONS
65020 J. G. UNIFORMS, INC UNIFORMS 890.00
65020 KIESLER POLICE SUPPLY, INC.UNIFORMS 631.56
2210 PATROL OPERATIONS Total 1,521.56
2240 POLICE RECORDS
65095 OFFICE DEPOT OFFICE SUPPLIES-APPOINTMENT REFILL 9.00
65095 OFFICE DEPOT OFFICE SUPPLIES-CLOCK/FOLDER 50.45
65095 OFFICE DEPOT OFFICE SUPPLIES-CREDIT -87.77
65095 OFFICE DEPOT OFFICE SUPPLIES-FILE 13.29
65095 OFFICE DEPOT OFFICE SUPPLIES-FOLDER/FILE BOX 380.09
65095 OFFICE DEPOT OFFICE SUPPLIES-HANGING FILE FOLDERS 182.10
65095 OFFICE DEPOT OFFICE SUPPLIES-PHOTO REFILL 139.96
65095 OFFICE DEPOT OFFICE SUPPLIES-SURGE OUTLET 20.01
2240 POLICE RECORDS Total 707.13
2245 COMMUNICATIONS
64540 NEXTEL *COMMUNICATION CHARGES 0.60
2245 COMMUNICATIONS Total 0.60
2250 SERVICE DESK
65125 FEDERAL EXPRESS CORP.SHIPPING-PROPERTY 12.34
2250 SERVICE DESK Total 12.34
2255 OFFICE-PROFESSIONAL STANDARDS
61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 76.50
2255 OFFICE-PROFESSIONAL STANDARDS Total 76.50
2260 OFFICE OF ADMINISTRATION
62295 NORTH EAST REGIONAL TRAINING TRAINING 875.00
62295 STANLEY G. SAMSON TUITION REIMBURSEMENT-NSSF LE PROGRAM 325.00
62295 JUST, CLARA MEALS-EFFECTIVE INTERNET PRESENTATIONS 45.00
62295 CORRIE SVENDSON MEALS-INTERVIEWS AND INTERROGATIONS 45.00
62295 CHELSEA BROWN MEALS-ARREST AND SEARCH 45.00
62295 JEFFREY FAISON MEALS-ARREST AND SEARCH 45.00
62295 CHRISTOPHER SEEBACHER MEALS-FTO TRAINING 75.00
62295 RYAN CARRIGAN MEALS-FTO TRAINING 75.00
64565 COMCAST CABLE UTILITIES-DECEMBER 2014 24.21
2260 OFFICE OF ADMINISTRATION Total 1,554.21
2280 ANIMAL CONTROL
64015 NICOR UTILITIES-DECEMBER 2014 194.96
2280 ANIMAL CONTROL Total 194.96
2305 FIRE MGT & SUPPORT
64015 NICOR UTILITIES-DECEMBER 2014 2,516.78
64540 NEXTEL *COMMUNICATION CHARGES 503.94
65020 EVANSTON IMPRINTABLES, INC.UNIFORMS 1,034.69
65020 CHICAGO PROTECTIVE APPAREL UNIFORMS 1,448.20
2305 FIRE MGT & SUPPORT Total 5,503.61
2315 FIRE SUPPRESSION
53675 ANDRES MEDICAL BILLING DECEMBER AMBULANCE CHARGES 7,575.32
65095 OFFICE DEPOT OFFICE SUPPLIES 283.79
2315 FIRE SUPPRESSION Total 7,859.11
2407 HEALTH SERVICES ADMIN
65095 OFFICE DEPOT OFFICE SUPPLIES 105.98
2407 HEALTH SERVICES ADMIN Total 105.98
36 of 567
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.10.2015 FY2014
2435 FOOD AND ENVIRONMENTAL HEALTH
62210 ALLEGRA PRINT & IMAGING WINDOW ENVELOPES 286.00
62345 COOK COUNTY RECORDER OF DEEDS RECORDINGS 120.00
62469 NELS J. JOHNSON TREE EXPERTS, INC.REMOVAL OF TREES 325.00
62474 TEPIC LANDSCAPING, INC.MOWING AND CLEANING OF PROPERTIES 3,637.50
62477 NEXTEL *COMMUNICATION CHARGES 61.02
64540 NEXTEL *COMMUNICATION CHARGES 285.10
2435 FOOD AND ENVIRONMENTAL HEALTH Total 4,714.62
2610 MUNICIPAL SERVICE CENTER
64015 NICOR UTILITIES-DECEMBER 2014 1,124.47
65020 SILK SCREEN EXPRESS, INC.AFSCME UNIFORM PURCHASE-FALL 2014 19,788.37
65095 OFFICE DEPOT OFFICE SUPPLIES 196.31
2610 MUNICIPAL SERVICE CENTER Total 21,109.15
2630 TRAFFIC ENGINEERING
65095 OFFICE DEPOT OFFICE SUPPLIES 10.43
2630 TRAFFIC ENGINEERING Total 10.43
2640 TRAF. SIG. & ST. LIGHT. MAINT
64008 MC SQUARED ENERGY UTILITIES-DECEMBER 2014 322.46
65070 MIDWEST FENCE COMPANY EMERGENCY GUARD RAIL REPAIRS 3,581.00
65070 UTILITY DYNAMICS CORPORATION LUMINAIRE SHIELDS 490.00
2640 TRAF. SIG. & ST. LIGHT. MAINT Total 4,393.46
2650 PARKS AND FORESTRY ADMIN
64540 NEXTEL *COMMUNICATION CHARGES 611.80
65010 EVANSTON SIGNS GRAPHICS, INC.BANNERS 168.00
2650 PARKS AND FORESTRY ADMIN Total 779.80
2655 PARKS & FORESTRY MAINT. & OPER.
62195 COMED UTILITIES-DECEMBER 2014 31.68
64540 NEXTEL *COMMUNICATION CHARGES 78.41
2655 PARKS & FORESTRY MAINT. & OPER. Total 110.09
2665 STREETS AND SANITATION ADMINIS
64540 NEXTEL *COMMUNICATION CHARGES 1,443.33
65095 OFFICE DEPOT OFFICE SUPPLIES 209.57
65625 PATTEN INDUSTRIES GENERATOR RENTAL FOR SERVICE CENTER 2,378.75
2665 STREETS AND SANITATION ADMINIS Total 4,031.65
2670 STREET AND ALLEY MAINTENANCE
65055 OZINGA CHICAGO RMC, INC.CONCRETE 1,680.00
2670 STREET AND ALLEY MAINTENANCE Total 1,680.00
2677 FACILITIES
64540 NEXTEL *COMMUNICATION CHARGES 512.07
65040 WAREHOUSE DIRECT INC.JANITORIAL SUPPLIES FOR CIVIC CENTER 2,867.37
65050 CHEMSEARCH DRAIN COBRA PROGRAM FACILITIES 560.00
2677 FACILITIES Total 3,939.44
3005 REC. MGMT. & GENERAL SUPPORT
64540 NEXTEL *COMMUNICATION CHARGES 57.66
3005 REC. MGMT. & GENERAL SUPPORT Total 57.66
3020 REC GENERAL SUPPORT
62210 ACTION PRINTING PRINTING OF EVANSTON LIFE MAGAZINE 18,257.11
3020 REC GENERAL SUPPORT Total 18,257.11
3025 PARK UTILITIES
64005 COMED UTILITIES-DECEMBER 2014 1,158.87
64005 MC SQUARED ENERGY UTILITIES-DECEMBER 2014 2,003.47
3025 PARK UTILITIES Total 3,162.34
37 of 567
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.10.2015 FY2014
3030 CROWN COMMUNITY CENTER
64005 MC SQUARED ENERGY UTILITIES-DECEMBER 2014 2,926.67
64015 NICOR UTILITIES-DECEMBER 2014 113.44
65050 FOX VALLEY FIRE & SAFETY FIRE ALARM REPAIR 859.00
65050 FOX VALLEY FIRE & SAFETY QUARTERLY SPRINKLER INSPECTION 174.00
65050 M.C. GLASS & MIRROR LLC REPLACE GLASS ON DOOR: ROOM C 183.17
3030 CROWN COMMUNITY CENTER Total 4,256.28
3035 CHANDLER COMMUNITY CENTER
62245 ALARM DETECTION SYSTEMS, INC.ALARM SERVICE 388.41
62506 NORTHWESTERN UNIVERSITY WORK STUDY STAFF 2,424.80
64005 MC SQUARED ENERGY UTILITIES-DECEMBER 2014 1,341.35
64015 NICOR UTILITIES-DECEMBER 2014 235.35
64540 NEXTEL *COMMUNICATION CHARGES 50.04
3035 CHANDLER COMMUNITY CENTER Total 4,439.95
3040 FLEETWOOD JOURDAIN COM CT
64005 MC SQUARED ENERGY UTILITIES-DECEMBER 2014 2,791.28
64015 NICOR UTILITIES-DECEMBER 2014 318.70
64540 NEXTEL *COMMUNICATION CHARGES 81.76
65095 ILLINOIS PAPER COMPANY OFFICE PAPER 130.40
65110 FOX VALLEY FIRE & SAFETY ALARM SERVICE 378.00
65110 TOBIN, CHRISTOPHER CLEAN & URETHANE GYM FLOOR / DANCE STUDIO 475.00
3040 FLEETWOOD JOURDAIN COM CT Total 4,175.14
3045 FLEETWOOD/JOURDAIN THEATR
62375 ROSS, MICHAEL ECT FALL 2015 LIGHTING AND AUDIO 1,426.40
62375 ROSS, MICHAEL SOUND SERVICE 350.00
62505 AGUIRRE, NICHOLIA THEATRE PROGRAMS 1,036.00
62505 JUNEITHA SHAMBEE PROFESSIONAL SERVICES (NOT OTH 1,081.50
62511 KEVIN SPARKMON PRIVATE SECURITY FOR RENTAL WITH ALCOHOL 136.00
3045 FLEETWOOD/JOURDAIN THEATR Total 4,029.90
3055 LEVY CENTER SENIOR SERVICES
61062 KEVIN SPARKMON PRIVATE SECURITY FOR RENTAL WITH ALCOHOL 384.00
64005 MC SQUARED ENERGY UTILITIES-DECEMBER 2014 4,387.54
64015 NICOR UTILITIES-DECEMBER 2014 330.67
64540 NEXTEL *COMMUNICATION CHARGES 27.32
3055 LEVY CENTER SENIOR SERVICES Total 5,129.53
3080 BEACHES
64005 MC SQUARED ENERGY UTILITIES-DECEMBER 2014 110.64
64540 NEXTEL *COMMUNICATION CHARGES 215.01
3080 BEACHES Total 325.65
3095 CROWN ICE RINK
62245 MCCAULEY MECHANICAL SERVICE COMPRESSOR ICE MAKER #2 577.00
62245 MCCAULEY MECHANICAL SERVICE HEAT PUMP REPAIR 384.50
62245 MCCAULEY MECHANICAL SERVICE MATERIALS FOR LOBBY AC REPAIRS 1,494.45
62245 MCCAULEY MECHANICAL SERVICE REPAIR GYM UNIT 1,336.00
62245 MCCAULEY MECHANICAL SERVICE REPAIR OF ICE INK COMPRESSORS 690.00
62245 PARKS PLUMBING & SEWER INVESTIGATION & CONSULT: WATER INFILTRATION 149.00
62245 SCS PRODUCTIONS LIGHTING FOR THE NUTCRACKER ICE SHOW 5,206.00
62251 MCCAULEY MECHANICAL SERVICE REPAIR TO COMPRESSOR ICE MAKER #3 1,106.80
64005 MC SQUARED ENERGY UTILITIES-DECEMBER 2014 8,780.01
64015 NICOR UTILITIES-DECEMBER 2014 340.30
64540 NEXTEL *COMMUNICATION CHARGES 161.71
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 1,203.90
65095 NEXTIME, INC TIME CARDS FOR OFFICE 64.83
65110 MCCAULEY MECHANICAL SERVICE REPAIR OF ICE INK COMPRESSORS 2,623.00
65110 SCHWARTZHOFF CLEANERS CLEANING & STORAGE FOR ICE SHOW BACKDROPS 700.00
65110 REVOLUTION, LLC NUTCRACKER ICE SHOW COSTUMES 5,750.73
3095 CROWN ICE RINK Total 30,568.23
3130 SPECIAL RECREATION
64540 NEXTEL *COMMUNICATION CHARGES 31.84
3130 SPECIAL RECREATION Total 31.84
38 of 567
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.10.2015 FY2014
3140 BUS PROGRAM
64540 NEXTEL *COMMUNICATION CHARGES 27.32
3140 BUS PROGRAM Total 27.32
3150 PARK SERVICE UNIT
64540 NEXTEL *COMMUNICATION CHARGES 54.64
3150 PARK SERVICE UNIT Total 54.64
3215 YOUTH ENGAGEMENT DIVISION
62205 EVANSTON SIGNS GRAPHICS, INC.TABLECLOTHS FOR RESOURCE FAIR 320.00
3215 YOUTH ENGAGEMENT DIVISION Total 320.00
3605 ECOLOGY CENTER
64005 MC SQUARED ENERGY UTILITIES-DECEMBER 2014 473.60
65050 SPECIALTY FLOORS, INC.FLOOR CLEANING 1,195.00
3605 ECOLOGY CENTER Total 1,668.60
3610 ECO-QUEST DAY CAMP
64540 NEXTEL *COMMUNICATION CHARGES 22.72
3610 ECO-QUEST DAY CAMP Total 22.72
3710 NOYES CULTURAL ARTS CENTER
64005 MC SQUARED ENERGY UTILITIES-DECEMBER 2014 1,644.76
64015 NICOR UTILITIES-DECEMBER 2014 416.26
64540 NEXTEL *COMMUNICATION CHARGES 79.52
3710 NOYES CULTURAL ARTS CENTER Total 2,140.54
3720 CULTURAL ARTS PROGRAMS
62506 NORTHWESTERN UNIVERSITY WORK STUDY OCT 1 - DEC 31 2014 379.50
62511 FRERK, THOMAS G ARTIST FOR WINTER BREAK CAMP 250.00
3720 CULTURAL ARTS PROGRAMS Total 629.50
3806 CIVIC CENTER SERVICES
64005 COMED UTILITIES-DECEMBER 2014 276.14
64015 NICOR UTILITIES-DECEMBER 2014 610.84
3806 CIVIC CENTER SERVICES Total 886.98
100 GENERAL FUND Total 345,677.02
195 NEIGHBORHOOD STABILIZATION FUND
5006 PROGRAM DEVILERY
62490 AMERICAN MARKETING SERVICES, INC.REGISTRANT DATABASE 195.00
5006 PROGRAM DEVILERY Total 195.00
195 NEIGHBORHOOD STABILIZATION FUND Total 195.00
205 EMERGENCY TELEPHONE (E911) FUND
5150 EMERGENCY TELEPHONE SYSTM
62509 IRON MOUNTAIN OSDP OFF-SITE DATA PROTECTION MONTHLY EXPENSES 403.86
65625 CHICAGO COMMUNICATIONS, LLC.FIRE TONE ALERTING SYSTEM 21,981.50
5150 EMERGENCY TELEPHONE SYSTM Total 22,385.36
205 EMERGENCY TELEPHONE (E911) FUND Total 22,385.36
215 CDBG FUND
5203 HANDYMAN
63095 GOSS & ASSOCIATES, INC.HANDY MAN PROGRAM 433.48
5203 HANDYMAN Total 433.48
5240 PUBLIC SERVICES
63045 JAMES B. MORAN CENTER CERTIFICATE OF REHABILITATION PROGRAM 30,000.00
5240 PUBLIC SERVICES Total 30,000.00
215 CDBG FUND Total 30,433.48
39 of 567
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.10.2015 FY2014
225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
62660 LITTLE BEANS CAFE EVANSTON *EQUIPMENT FOR COMMERCIAL CAFE 35,000.00
5300 ECON. DEVELOPMENT FUND Total 35,000.00
225 ECONOMIC DEVELOPMENT FUND Total 35,000.00
330 HOWARD-RIDGE TIF FUND
5860 HOWARD RIDGE TIF
64015 NICOR UTILITIES-DECEMBER 2014 408.08
5860 HOWARD RIDGE TIF Total 408.08
330 HOWARD-RIDGE TIF FUND Total 408.08
415 CAPITAL IMPROVEMENTS FUND
4150 CAPITAL PROJECTS
416447 62385 DAVEY RESOURCE GROUP INVENTORY AND GPS-PUBLIC TREES 1,865.00
416447 62385 GEOGRAPHIC INFORMATION SERVICES CITY WORKS IMPLEMENTATION 1,367.25
415827 65510 O'HARA CONSTRUCTION FIRE STATION #2 INTERIOR RENOVATION 45,957.60
416458 65510 O'HARA CONSTRUCTION FLEETWOOD AND CIVIC CENTER CEILING INSTALLATION 1,319.91
415857 65515 V3 COMPANIES 2015 STREET IMPROVEMENT TOPOGRAPHIC SURVEY 14,000.01
415175 65625 FORWARD SPACE LLC D/B/A OFFICE CONFERENCE ROOM CHAIRS FOR PW 2,370.50
415568 65050 MCCAULEY MECHANICAL SERVICE REPAIR ROBERT CROWN LOBBY HEATER 4,696.00
4150 CAPITAL PROJECTS Total 71,576.27
415 CAPITAL IMPROVEMENTS FUND Total 71,576.27
505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
53510 COOK COUNTY COLLECTOR *PARKING TAX 661.70
64540 NEXTEL *COMMUNICATION CHARGES 227.77
7005 PARKING SYSTEM MGT Total 889.47
7015 PARKING LOTS & METERS
62375 MCGAW YMCA 4TH QTR PARKING METER COLLECTIONS 2,473.39
64005 COMED UTILITIES-DECEMBER 2014 232.65
7015 PARKING LOTS & METERS Total 2,706.04
7025 CHURCH STREET GARAGE
53500 COOK COUNTY COLLECTOR *PARKING TAX 1,129.37
64005 MC SQUARED ENERGY UTILITIES-DECEMBER 2014 5,781.85
7025 CHURCH STREET GARAGE Total 6,911.22
7036 SHERMAN GARAGE
53500 COOK COUNTY COLLECTOR *PARKING TAX 1,706.64
64005 MC SQUARED ENERGY UTILITIES-DECEMBER 2014 12,655.75
7036 SHERMAN GARAGE Total 14,362.39
7037 MAPLE GARAGE
53500 COOK COUNTY COLLECTOR *PARKING TAX 1,497.41
53510 COOK COUNTY COLLECTOR *PARKING TAX 459.00
64005 MC SQUARED ENERGY UTILITIES-DECEMBER 2014 10,813.08
68205 ROYAL SECURITY SERVICE, INC MAINTENANCE 1,921.80
7037 MAPLE GARAGE Total 14,691.29
505 PARKING SYSTEM FUND Total 39,560.41
40 of 567
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.10.2015 FY2014
510 WATER FUND
7100 WATER GENERAL SUPPORT
56145 SUTHER, WILLIAM PERMIT REFUND 13CCCD-0221 40.00
62245 CDM SMITH, INC.SCADA SUPPORT SERVICES (14-02)22,885.11
62315 FEDERAL EXPRESS CORP.POSTAGE FOR SHIPPING 15.26
65070 CDM SMITH, INC.SCADA SUPPORT SERVICES (14-02)10,280.28
7100 WATER GENERAL SUPPORT Total 33,220.65
7105 PUMPING
62230 LAKE ERIE DIVING, INC.REPAIR ON THE HEATED INTAKE SYSTEM 14,849.00
64005 COMED UTILITIES-DECEMBER 2014 21.90
64005 MC SQUARED ENERGY UTILITIES-DECEMBER 2014 70,484.54
64005 HULSINGER ELECTRIC REPAIR ON HEATER INTAKE SYSTEM 8,125.00
64015 NICOR UTILITIES-DECEMBER 2014 1,197.04
7105 PUMPING Total 94,677.48
7110 FILTRATION
62420 METROPOLITAN WATER RECLAIMATION ANNUAL USER FEE FOR SLUDGE REMOVAL 44,316.88
64540 NEXTEL *COMMUNICATION CHARGES 27.32
65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE 2,920.00
7110 FILTRATION Total 47,264.20
7120 WATER METER MAINTENANCE
64540 VERIZON WIRELESS WIRELESS CHARGE 109.68
7120 WATER METER MAINTENANCE Total 109.68
7125 OTHER OPERATIONS
62460 HARRIS COMPUTER SYSTEMS WATER BILLING EBILLING MODIFICATIONS 2,000.00
7125 OTHER OPERATIONS Total 2,000.00
510 WATER FUND Total 177,272.01
513 WATER DEPR IMPRV & EXTENSION FUND
7330 WATER FUND DEP, IMP, EXT
62145 CDM SMITH, INC.14-10 RESERVOIR PLANNING STUDY 10,526.40
733105 62145 BAXTER & WOODMAN INC.ENGR SVCS FLOW METER & CHEM FEED (12-151)7,262.03
733074 62145 CAROLLO ENGINEERS, INC WATER PLANT INTAKE IMPR ENGR SVS (12-113)11,692.77
733108 65515 THE GARLAND COMPANY, INC.WATER TREATMENT FACILITY ROOF REPLACEMENTS 702,215.91
7330 WATER FUND DEP, IMP, EXT Total 731,697.11
513 WATER DEPR IMPRV & EXTENSION FUND Total 731,697.11
520 SOLID WASTE FUND
7690 RESIDENTIAL RECYCLING COL
64005 COMED UTILITIES-DECEMBER 2014 249.83
64015 NICOR UTILITIES-DECEMBER 2014 239.10
7690 RESIDENTIAL RECYCLING COL Total 488.93
520 SOLID WASTE FUND Total 488.93
600 FLEET SERVICES FUND
7705 GENERAL SUPPORT
64540 NEXTEL *COMMUNICATION CHARGES 191.24
7705 GENERAL SUPPORT Total 191.24
7710 MAJOR MAINTENANCE
65060 HAVEY COMMUNICATIONS INC.#69 REMOVAL & UPLIFT 4,469.55
65060 HAVEY COMMUNICATIONS INC.#71 EQUIPMENT REPAIR 250.00
65060 HAVEY COMMUNICATIONS INC.#83 LIGHT REPAIRS 184.50
65060 HAVEY COMMUNICATIONS INC.4 MICROPHONES 102.92
65060 MONROE TRUCK EQUIPMENT HYDRAULIC CYLINDER 703.08
65060 CARQUEST EVANSTON 5 AIR FILTERS 197.46
65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & ACCESSORIES 13.34
65060 CARQUEST EVANSTON BRAKE PADS 86.22
65060 CARQUEST EVANSTON FUEL FILTER 53.48
41 of 567
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.10.2015 FY2014
65060 CARQUEST EVANSTON HYDRAULIC FITTINGS 65.40
65060 CARQUEST EVANSTON INTERIOR HEATER 35.28
65060 CARQUEST EVANSTON PIGTAIL/SOCKET -4.39
65060 CARQUEST EVANSTON RETURN PARTS -141.12
65060 CARQUEST EVANSTON STD MINIATURE LAMP 25.00
65060 CARQUEST EVANSTON STEERING SHAFT 70.51
65060 CARQUEST EVANSTON T-STAT 13.03
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC SPRING 272.42
65065 POMP'S TIRE SERVICE, INC.PURSUIT TIRES 1,841.32
7710 MAJOR MAINTENANCE Total 8,238.00
600 FLEET SERVICES FUND Total 8,429.24
601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS
65550 HAVEY COMMUNICATIONS INC.#69 REMOVAL & UPLIFT 4,469.55
65550 HAVEY COMMUNICATIONS INC.#71 EQUIPMENT REPAIR 250.00
65550 HAVEY COMMUNICATIONS INC.#83 LIGHT REPAIRS 184.50
65550 HAVEY COMMUNICATIONS INC.4 MICROPHONES 102.93
7780 VEHICLE REPLACEMENTS Total 5,006.98
601 EQUIPMENT REPLACEMENT FUND Total 5,006.98
Grand Total 1,468,129.89
42 of 567
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.10.2015 FY2014
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
VARIOUS
VARIOUS TWIN EAGLE NATURAL GAS - DECEMBER, 2014 41,575.79
41,575.79
41,575.79
Grand Total 1,509,705.68
PREPARED BY DATE
APPROVED BY DATE
43 of 567
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.10.2015 FY2015
100 GENERAL FUND
100 GENERAL SUPPORT
21639 EYE MED VISION CARE EYE MED-MONTHLY INV. JAN.2015 3,229.36
21640 GUARDIAN DENTAL- MONTHLY INV. JAN.2015 15,622.83
21641 GUARDIAN DENTAL- MONTHLY INV. FEB.2015 15,499.32
21650 NATIONAL GUARDIAN LIFE INSURANCE INSURANCE- MONTHLY INV.FEB.2015 339.39
21680 RTA TRANSIT BENEFIT PROGRAM *RTA TRANSIT BENEFIT RELOAD 1,870.25
100 GENERAL SUPPORT Total 36,561.15
1505 CITY MANAGER
62360 ALLIANCE FOR INNOVATION, INC.ANNUAL DUES-2015 3,980.00
64540 AT & T MOBILITY *COMMUNICATION CHARGES 163.66
1505 CITY MANAGER Total 4,143.66
1525 MISC. BUSINESS OPERATIONS
68205 EVANSTON ART CENTER MOVING EXPENSES HARLEY CLARKE MANSION 30,000.00
1525 MISC. BUSINESS OPERATIONS Total 30,000.00
1705 LEGAL ADMINISTRATION
62130 TRANSCRIPTION PROFESSIONALS TRANSCRIPTION FOR LITIGATION 337.83
62509 SUSAN D BRUNNER HEARING OFFICER 2,940.00
62509 JEFFREY D. GREENSPAN HEARING OFFICER 1,890.00
62509 LAW OFFICE OF MITCHELL C. EX HEARING OFFICER 1,680.00
1705 LEGAL ADMINISTRATION Total 6,847.83
1910 FINANCE DIVISION - REVENUE
51620 HILL, REBECCA TRANSFER TAX REFUND 725.00
1910 FINANCE DIVISION - REVENUE Total 725.00
1920 FINANCE DIVISION - ACCOUNTING
62185 ACCOUNTEMPS ACCOUNTING SERVICE 1,023.96
62185 ACCOUNTEMPS COLLECTIONS COORD 590.40
62280 FEDERAL EXPRESS CORP.SHIPPING CHARGES 21.50
65095 OFFICE DEPOT OFFICE SUPPLIES 129.25
1920 FINANCE DIVISION - ACCOUNTING Total 1,765.11
1929 HUMAN RESOURCE DIVISION
62509 EAP CONSULTANTS, INC.EAP CONSULTANTS-MONTHLY INVOICE-FEB 2015 939.60
65095 OFFICE DEPOT OFFICE SUPPLIES 93.71
1929 HUMAN RESOURCE DIVISION Total 1,033.31
1932 INFORMATION TECHNOLOGY DIVI.
62175 IRON MOUNTAIN OSDP OFFSITE DATA PROTECTION 635.88
62250 SMS SYSTEMS MAINTENANCE SERVICES, INC.COMPUTER HARDWARE MAINTENANCE 485.80
62340 SHI INTERNATIONAL CORP ANTI-VIRUS APPLIANCE VIRTUAL 8,105.50
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 3,567.93
64505 AT & T COMMUNICATION CHARGES 190.29
64505 CALL ONE COMMUNICATION CHARGES 7,014.49
65095 OFFICE DEPOT OFFICE SUPPLIES 1,442.39
65095 OFFICE DEPOT SUPPLIES 595.92
65615 COMCAST CABLE COMMUNICATION CHARGES 3,863.20
65615 COMCAST CABLE INTERNET CHARGES 92.85
1932 INFORMATION TECHNOLOGY DIVI. Total 25,994.25
1941 PARKING ENFORCEMENT & TICKETS
52505 I & R PROPERTIES, LLC IBC 2012 BOOK RETURN 94.00
1941 PARKING ENFORCEMENT & TICKETS Total 94.00
2105 PLANNING & ZONING
62210 ALLEGRA PRINT & IMAGING ENVELOPES BLACK AND WHITE 265.00
2105 PLANNING & ZONING Total 265.00
2126 BUILDING INSPECTION SERVICES
52090 SOTNICK, JULIAN PERMIT REFUND 15PLMB-0006 70.00
62645 MICROSYSTEMS INC.MICROFILM STORAGE 857.47
65095 OFFICE DEPOT OFFICE SUPPLIES 125.71
2126 BUILDING INSPECTION SERVICES Total 1,053.18
44 of 567
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.10.2015 FY2015
2205 POLICE ADMINISTRATION
52545 LIDDELL, ELSIE FALSE ALARM REFUND 110.00
62360 NELSON, KELLI VICTIM SERVICE ADVOCATE 1,845.26
62360 NORTHERN IL. POLICE ALARM SYSTEM LANGUAGE LINE 1,205.00
62360 NORTHERN IL. POLICE ALARM SYSTEM LANGUAGE LINE 3,300.00
62360 OFFICETEAM TEMPORARY EMPLOYEE 510.00
68205 NATIONAL AWARD SERVICES RETIREMENT PLAQUE 45.00
2205 POLICE ADMINISTRATION Total 7,015.26
2210 PATROL OPERATIONS
65085 SAFARILAND, LLC EVIDENCE SUPPLIES 761.43
65125 BEST TECHNOLOGY SYSTEMS, INC.HAZARDOUS WASTE REMOVAL 420.00
2210 PATROL OPERATIONS Total 1,181.43
2215 CRIMINAL INVESTIGATION
65085 MID-STATES ORGANIZED CRIME INFO CENTER 2015 MEMBERSHIP 300.00
2215 CRIMINAL INVESTIGATION Total 300.00
2225 SOCIAL SERVICES BUREAU
62360 ASSOCIATION OF POLICE SOCIAL WORKERS 2015 MEMBERSHIP-POLICE SOCIAL WORKERS 140.00
2225 SOCIAL SERVICES BUREAU Total 140.00
2240 POLICE RECORDS
65095 MSF GRAPHICS, INC.PRINTING-DAILY ACTIVITY SHEET 348.40
2240 POLICE RECORDS Total 348.40
2250 SERVICE DESK
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 1,014.69
2250 SERVICE DESK Total 1,014.69
2251 311 CENTER
64505 AT & T *311 SERVICE 400.05
2251 311 CENTER Total 400.05
2305 FIRE MGT & SUPPORT
65020 EVANSTON IMPRINTABLES, INC.UNIFORMS 60.00
2305 FIRE MGT & SUPPORT Total 60.00
2310 FIRE PREVENTION
62210 GENERATION COPY INC PRINTING 400.00
2310 FIRE PREVENTION Total 400.00
2315 FIRE SUPPRESSION
62295 ILLINOIS FIRE CHIEFS ASSOCIATION OFFICER TRAINING 300.00
62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY FIREFIGHTER TRAINING 1,400.00
65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 498.66
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 184.22
65085 W S DARLEY & CO REPAIR PARTS 138.57
65625 MUNICIPAL EMERGENCY SERVICES LIGHTS 1,300.00
2315 FIRE SUPPRESSION Total 3,821.45
2407 HEALTH SERVICES ADMIN
62360 ILLINOIS PUBLIC HEALTH ASSOCIATION AFFILIATE RENEWAL INVOICE 500.00
65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00
65095 OFFICE DEPOT OFFICE SUPPLIES 28.49
65125 NAOMI RUTH COHEN INSTITUTE 14TH ANNUAL MENTAL HEALTH CONFERENCE 175.00
2407 HEALTH SERVICES ADMIN Total 742.49
2435 FOOD AND ENVIRONMENTAL HEALTH
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 78.00
62469 B.H. SUHR & COMPANY, INC.REMOVAL OF TRASH 575.00
62477 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 55.64
65095 OFFICE DEPOT OFFICE SUPPLIES 159.59
2435 FOOD AND ENVIRONMENTAL HEALTH Total 868.23
45 of 567
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.10.2015 FY2015
2440 VITAL RECORDS
65095 MSF GRAPHICS, INC.PRINTING 280.80
2440 VITAL RECORDS Total 280.80
2610 MUNICIPAL SERVICE CENTER
62446 PATTEN INDUSTRIES GENERATOR RENTAL 1,912.50
2610 MUNICIPAL SERVICE CENTER Total 1,912.50
2640 TRAF. SIG. & ST. LIGHT. MAINT
65070 ELCAST LIGHTING STREETLIGHT FIXTURE REPAIR 1,500.00
2640 TRAF. SIG. & ST. LIGHT. MAINT Total 1,500.00
2655 PARKS & FORESTRY MAINT. & OPER.
62199 NATIONAL AWARD SERVICES MEMORIAL PLAQUES 60.00
2655 PARKS & FORESTRY MAINT. & OPER. Total 60.00
2677 FACILITIES
62225 MARK VEND COMPANY ALDERMANIC LIBRARY VENDING SERVICE 91.73
2677 FACILITIES Total 91.73
2680 SNOW AND ICE CONTROL
65015 MORTON SALT ROCK SALT 161,630.69
2680 SNOW AND ICE CONTROL Total 161,630.69
3055 LEVY CENTER SENIOR SERVICES
62505 ULTIMATE FITNESS BOXING INSTRUCTOR 939.20
62509 CINTAS MAT CLEANING SERVICE 174.85
65025 CATHOLIC CHARITIES OF CHICAGO CONGREGATE MEAL PROGRAM 2,736.75
65110 MOBILE MINI, INC.MONTHLY POD RENTAL 111.58
3055 LEVY CENTER SENIOR SERVICES Total 3,962.38
3605 ECOLOGY CENTER
62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 64.97
3605 ECOLOGY CENTER Total 64.97
3710 NOYES CULTURAL ARTS CENTER
62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 39.14
3710 NOYES CULTURAL ARTS CENTER Total 39.14
100 GENERAL FUND Total 294,316.70
175 GENERAL ASSISTANCE FUND
4605 GENERAL ASSISTANCE ADMIN
64578 PRESENCE BEHAVIORAL HEALTH MENTAL HEALTH SERVICES 215.05
4605 GENERAL ASSISTANCE ADMIN Total 215.05
175 GENERAL ASSISTANCE FUND Total 215.05
205 EMERGENCY TELEPHONE (E911) FUND
5150 EMERGENCY TELEPHONE SYSTM
62295 POWER PHONE INC EMERGENCY MEDICAL DISPATCH CERTIFICATION 3,828.00
62509 PATTEN INDUSTRIES DIESEL GENERATOR ANNUAL MAINT SERVICE 1,396.68
64505 AT & T COMMUNICATION CHARGES 5,472.12
5150 EMERGENCY TELEPHONE SYSTM Total 10,696.80
205 EMERGENCY TELEPHONE (E911) FUND Total 10,696.80
330 HOWARD-RIDGE TIF FUND
5860 HOWARD RIDGE TIF
62346 COOK COUNTY TREASURER 629 HOWARD STREET 3,711.73
5860 HOWARD RIDGE TIF Total 3,711.73
330 HOWARD-RIDGE TIF FUND Total 3,711.73
46 of 567
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.10.2015 FY2015
415 CAPITAL IMPROVEMENTS FUND
4150 CAPITAL PROJECTS
415857 65515 V3 COMPANIES 2015 STREET TOPOGRAPHIC SURVEY 5,599.99
4150 CAPITAL PROJECTS Total 5,599.99
415 CAPITAL IMPROVEMENTS FUND Total 5,599.99
505 PARKING SYSTEM FUND
7025 CHURCH STREET GARAGE
64505 CALL ONE COMMUNICATION CHARGES 1,031.04
7025 CHURCH STREET GARAGE Total 1,031.04
7036 SHERMAN GARAGE
64505 AT & T COMMUNICATION CHARGES 135.91
64505 CALL ONE COMMUNICATION CHARGES 1,809.64
7036 SHERMAN GARAGE Total 1,945.55
7037 MAPLE GARAGE
64505 CALL ONE COMMUNICATION CHARGES 1,263.76
7037 MAPLE GARAGE Total 1,263.76
505 PARKING SYSTEM FUND Total 4,240.35
510 WATER FUND
7100 WATER GENERAL SUPPORT
62210 EVANSTON BLUE PRINT CO., INC.PRINTING OF DAILY WORK REPORTS 240.00
62340 DLT SOLUTIONS AUTODESK BLDG DESIGN SUITE-MAINT FEE 1,947.68
64505 JULIE INC ANNUAL JULIE FEES 9,310.65
65095 OFFICE DEPOT OFFICE SUPPLIES 603.51
7100 WATER GENERAL SUPPORT Total 12,101.84
7105 PUMPING
64505 CALL ONE COMMUNICATION CHARGES 157.64
7105 PUMPING Total 157.64
7115 DISTRIBUTION
62210 ON TRACK FULFILLMENT INC.POSTAGE & MAILING OF RPZ NOTICES 85.00
62275 ON TRACK FULFILLMENT INC.POSTAGE & MAILING OF RPZ NOTICES 61.20
7115 DISTRIBUTION Total 146.20
510 WATER FUND Total 12,405.68
520 SOLID WASTE FUND
7685 REFUSE COLLECT & DISPOSAL
62405 WELLS FARGO BANK, N.A.SWANCC TRANSFER STATION FEES 132,067.10
62415 LAKESHORE WASTE SERVICES, LLC FY2015 CONDOMINIUM REFUSE COLLECTION 33,333.33
68310 WELLS FARGO BANK, N.A.SWANCC TRANSFER STATION FEES 5,805.84
7685 REFUSE COLLECT & DISPOSAL Total 171,206.27
7695 YARD WASTE COLLECTION
62415 GROOT RECYCLING & WASTE SERVICES FY2015 RESIDENTIAL REFUSE COLLECTION 138,186.00
7695 YARD WASTE COLLECTION Total 138,186.00
520 SOLID WASTE FUND Total 309,392.27
600 FLEET SERVICES FUND
7705 GENERAL SUPPORT
62275 UNITED PARCEL SERVICE SHIPPING CHARGES 15.09
64505 CALL ONE COMMUNICATION CHARGES 456.32
7705 GENERAL SUPPORT Total 471.41
47 of 567
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.10.2015 FY2015
7710 MAJOR MAINTENANCE
62240 METRO TANK AND PUMP COMPANY FUEL DISPENSER REPAIR 723.75
62240 METRO TANK AND PUMP COMPANY RETRACTOR ASSEMBLY 367.50
62355 CINTAS #22 WEEKLY UNIFORM SERVICE 441.34
62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 835.12
65035 PALATINE OIL COMPANY, INC 14,000 GALS DIESEL FUEL 26,129.60
65060 CUMBERLAND SERVICENTER #704 ENGINE SEAL 138.79
65060 CUMBERLAND SERVICENTER #712 PTO SHAFT 203.68
65060 CUMBERLAND SERVICENTER 3 SEALS 138.79
65060 CUMBERLAND SERVICENTER 4 AIR FILTERS 354.30
65060 CUMBERLAND SERVICENTER ENGINE REPAIRS ON #704 INV#37210 4,005.51
65060 CUMBERLAND SERVICENTER EXHAUST FITTINGS 713.24
65060 CUMBERLAND SERVICENTER TURBO CHARGER FOR #712 3,327.16
65060 CUMBERLAND SERVICENTER TURBO STUD 38.00
65060 DOUGLAS TRUCK PARTS RACOR FILTER 164.00
65060 FLINK COMPANY PLOW BOLTS/NUTS 791.63
65060 GROVER WELDING COMPANY #524 WELD REPAIR 965.17
65060 GROVER WELDING COMPANY #615 WELD REPAIR 57.81
65060 GROVER WELDING COMPANY #618 WELD REPAIR 597.71
65060 GROVER WELDING COMPANY #634 WELD REPAIR 588.42
65060 GROVER WELDING COMPANY #637 WELD REPAIR 622.71
65060 GROVER WELDING COMPANY #638 WELD REPAIR 646.03
65060 GROVER WELDING COMPANY SALT SPREADER #635 595.80
65060 GROVER WELDING COMPANY WELD REPAIR 1,418.21
65060 HAVEY COMMUNICATIONS INC.100 WATT AIR HORN 299.40
65060 HAVEY COMMUNICATIONS INC.LED LIGHTS 307.85
65060 HAVEY COMMUNICATIONS INC.LIGHTING REPAIR 67.90
65060 INTERSTATE BATTERY 3 BATTERIES #307 324.58
65060 INTERSTATE BATTERY 5 BATTERIES 479.40
65060 INTERSTATE BATTERY BATTERY 87.32
65060 LEACH ENTERPRISES, INC.2 MARKER KITS 55.76
65060 LEACH ENTERPRISES, INC.AUTO SLACK 324.20
65060 LEACH ENTERPRISES, INC.BARREL WASHER SOLVENT 109.00
65060 LEACH ENTERPRISES, INC.MARKER KIT 223.04
65060 LEACH ENTERPRISES, INC.SPRING BRAKE 301.36
65060 NORTH SHORE TOWING #69 NEW TIRE 25.00
65060 NORTH SHORE TOWING TIRE REPLACEMENT 75.00
65060 NORTH SHORE TOWING TOW #449 TO IL BUS 290.00
65060 RUSSO POWER EQUIPMENT #601 CAP 9.75
65060 RUSSO POWER EQUIPMENT #601 NOZZLE 78.36
65060 RUSSO POWER EQUIPMENT #601 NOZZLE REPAIR 785.27
65060 RUSSO POWER EQUIPMENT HYDRAULIC CYLINDER 547.00
65060 SPRING ALIGN OUTSIDE REPAIR 153.96
65060 STANDARD EQUIPMENT COMPANY #668 JOYSTICK 598.15
65060 WHOLESALE DIRECT INC WIPER BLADES 202.93
65060 ILLINOIS AUTO ELECTRIC FUEL HOSE 59.83
65060 INLAND POWER GROUP MODULATOR 123.14
65060 GLOBAL EMERGENCY PRODUCTS, INC.#323 TRANS PUMP SWITCH 632.84
65060 BILL'S AUTO & TRUCK REPAIR #449 ELECTRICAL REPAIR 197.10
65060 BILL'S AUTO & TRUCK REPAIR #449 FUEL PRESSURE REPAIRS 996.44
65060 BILL'S AUTO & TRUCK REPAIR #451 HEATER REPAIRS 2,353.07
65060 CARQUEST EVANSTON #67 SWAY BAR LINK KIT`14.66
65060 CARQUEST EVANSTON #763 BRAKE JOB 272.89
65060 CARQUEST EVANSTON ALTERNATOR BELTS 12.58
65060 CARQUEST EVANSTON AUTOMATIC BELT TENSIONERS 26.24
65060 CARQUEST EVANSTON BRAKE HOSE 20.34
65060 CARQUEST EVANSTON FUEL LINE 23.00
65060 CARQUEST EVANSTON PIGTAILS 34.68
65060 CARQUEST EVANSTON RETURN PARTS -5.38
65060 GOLF MILL FORD #205 SWAY BAR LINKS 56.74
65060 GOLF MILL FORD #251 BRAKE JOB 542.47
65060 GOLF MILL FORD #56 SOCKET 14.24
65060 GOLF MILL FORD #56 WINDOW SWITCH 63.70
65060 GOLF MILL FORD #576 SWITCH 50.38
65060 GOLF MILL FORD #621 REAR TAIL LIGHT ASSY 38.33
65060 GOLF MILL FORD #763 BRAKE JOB 542.65
65060 GOLF MILL FORD DOOR HARDWARE 93.55
65060 GOLF MILL FORD LAMP ASY 67.86
65060 GOLF MILL FORD RESISTOR 24.33
48 of 567
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.10.2015 FY2015
65060 GOLF MILL FORD TRANS FILTER 36.47
65060 WENTWORTH TIRE SERVICE 1 TIRE 510.45
65060 ORLANDO AUTO TOP GLASS REPAIR 200.00
65060 ORLANDO AUTO TOP REBUILD SEAT CUSHION 150.00
65060 ORLANDO AUTO TOP REBUILD SEAT CUSHION GRAY 150.00
65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.#137 BODY REPAIRS 990.83
65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.#571 ALIGNMENT 228.00
65060 CHICAGO PARTS & SOUND, LLC 2 FILTER ASSEMBLY 42.13
65060 CHICAGO PARTS & SOUND, LLC BRAKE PARTS 533.06
65060 CHICAGO PARTS & SOUND, LLC ELEMENT ASY- AIR CLEANER 61.57
65060 CHICAGO PARTS & SOUND, LLC PUMP ASY- WATER 73.23
65060 APC STORES, INC., DBA BUMPER TO BUMPER #576 ELECTRONIC CATALOG 18.89
65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULIC HOSE 66.38
65060 APC STORES, INC., DBA BUMPER TO BUMPER P.S. PUMP 186.99
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC BLOCK HEATER 150.93
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC FILTER 153.84
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC MIRROR 94.26
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC MIRROR ASSY 163.96
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC SIDE MIRRORS 466.01
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC STARTER 421.61
65060 MILLER HYDRAULIC SERVICE, INC.HYDRAULIC CYLINDER REPAIR 414.06
65065 WENTWORTH TIRE SERVICE 2 TIRES 730.24
65065 WENTWORTH TIRE SERVICE 4 TIRES 730.94
65065 WENTWORTH TIRE SERVICE TIRES 181.00
65085 KOWALEWSKI, JASON TOOL ALLOWANCE 800.00
65085 DENNIS R LAWRENCE TOOL ALLOWANCE 800.00
65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 139.04
7710 MAJOR MAINTENANCE Total 63,959.07
600 FLEET SERVICES FUND Total 64,430.48
605 INSURANCE FUND
7801 EMPLOYEE BENEFITS
66050 HSA BANK, A DIVISION OF WEBSTER BANK HSA BANK-MONTHLY INVOICE 19.25
66054 SENIORS CHOICE SENIOR CHOICE-MONTHLY INVOICE-FEB. 2015 2,255.43
7801 EMPLOYEE BENEFITS Total 2,274.68
605 INSURANCE FUND Total 2,274.68
Grand Total 707,283.73
49 of 567
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.10.2015 FY2015
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
INSURANCE
VARIOUS IPBC HEALTH INSURANCE PREMIUM 1,078,820.22
VARIOUS VARIOUS CASUALTY LOSS 54,139.35
1,132,959.57
SEWER
7565.68305 IEPA LOAN DISBURSEMENT SEWER FUND 180,453.35
7620.68305 IEPA LOAN DISBURSEMENT SEWER FUND 164,784.38
345,237.73
1,478,197.30
Grand Total 2,185,481.03
PREPARED BY DATE
APPROVED BY DATE
50 of 567
Bank of America Credit Card for the Period ending December 31, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTERSNAPENGAGE CHAT $ 49.00 12/15/201464505 TELECOMMUNICATIONS CARRIER LINE CHMONTHLY SERVICE CHARGE FOR 311 LIVE CHAT AND LIVE TEXT.ADMN SVCS / ADMIN IL GOVMT FIN OFF ASSOC $ 50.00 12/03/2014 62295 TRAINING & TRAVELIGFOA CONFERENCE REGISTRATION - ALEX THORPEADMN SVCS / ADMIN TEXACO 0309183 $ 40.00 12/04/2014 62295 TRAINING & TRAVELFRADULENT CHARGE FROM CARD ENDING 8455ADMN SVCS / ADMIN CLAIM ADJ/TEXACO 0309183 $ (40.00) 12/11/2014 62295 TRAINING & TRAVELFRADULENT CHARGE REIMBURSED BY BANK OF AMERICAADMN SVCS / ADMIN NIU OUTREACH $ 99.00 12/15/2014 62295 TRAINING & TRAVELILCMA SEVENTH ANNUAL ILLINOIS FINANCIAL FORECAST FORUMADMN SVCS / ADMIN CITY OF EVANSTON-CH $ 2.00 12/17/2014 62295 TRAINING & TRAVELPARKING FOR BUSINESS BREAKFASTADMN SVCS / ADMIN DENGEOS SKOKIE $ 1,875.00 12/18/2014 62605 OTHER CHARGESCHRISTMAS PARTYADMN SVCS / ADMIN JEWEL #3428 $ 26.88 12/22/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMN SVCS / FINANCE SUN TIMES ADV $ 83.20 12/16/2014 65010 BOOKS, PUBLICATIONS, MAPSRFP 15-04 RESIDENTIAL TOILET INSTALL PROGRAM AD NOTICE 71.7100.65010ADMN SVCS / FINANCE TRIBUNE PUBLISHING COM $ 1,730.00 12/23/2014 62145 ENGINEERING SERVICESRFQ 15-06 LADD ARBORETUM BIKE PATH CONSTRUCTION ENGINEERING SERVICES AD NOTICE PROJECT 416455 - LADD ARBORETUM MULTIUSE TRAIL 4150.62145ADMN SVCS / FINANCE SUN TIMES ADV $ 72.00 12/24/2014 62205 ADVERTISINGBID 15-05 LEASE AGREEMENT FOR SEVEN (7) HARLEY DAVIDSON MOTORCYCLES AD NOTICE 7705.62205ADMN SVCS /HUMAN RES ADCO SAFETY AWARD STOR $ 934.60 12/01/2014 65125 OTHER COMMODITIESSAFETY KEYCHAINSADMN SVCS /HUMAN RES WASHINGTON/FRANKLIN SE $ 37.00 12/11/2014 62295 TRAINING & TRAVELWC - HUI LIU APPELLATE COURT ORAL ARGUMENTS PARKING FEEADMN SVCS/INFO SYS WWW.LOGMEIN.COM $ 514.62 12/01/2014 65555 PERSONAL COMPUTER EQCITYWIDE ANNUAL LICENSE FOR REMOTE ACCESSADMN SVCS/INFO SYS BC. BASECAMP 2479787 $ 20.00 12/03/201464545 (IS ONLY) PERSONAL COMP SOFTWAREMONTHLY BASECAMP SOFTWARE. FINAL MONTH, MOVED TO ASANA.ADMN SVCS/INFO SYS AMAZON.COM $ 99.90 12/04/2014 65555 PERSONAL COMPUTER EQ5 USB CHARGERS AND 5 LIGHTNING TO USB CABLESADMN SVCS/INFO SYS LEXJET $ 3,004.00 12/04/2014 65555 PERSONAL COMPUTER EQPLOTTER FOR GIS AND CMO.ADMN SVCS/INFO SYS LEXJET $ 85.00 12/05/2014 65555 PERSONAL COMPUTER EQDELIVERY FOR PLOTTERADMN SVCS/INFO SYS DMI DELL K-12/GOVT $ 1,201.13 12/10/2014 65555 PERSONAL COMPUTER EQ7 MONITORS 22 INCH FOR BYOD USERSADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 196.38 12/10/2014 65555 PERSONAL COMPUTER EQUPS BATTERY REPLACEMENTADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 27.99 12/12/2014 65555 PERSONAL COMPUTER EQ320 GB SATA HDADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 5.99 12/12/2014 65555 PERSONAL COMPUTER EQREPLACEMENT FUSER SLEEVE FOR POLICE PATROL PRINTERADMN SVCS/INFO SYS AMAZON.COM $ 349.99 12/16/2014 65555 PERSONAL COMPUTER EQ42 IN LG TV FOR ROOM 2401ADMN SVCS/INFO SYS AMAZON.COM $ 79.52 12/17/2014 65555 PERSONAL COMPUTER EQ8 MICROSOFT BASIC MICEADMN SVCS/INFO SYS AMAZON.COM $ 79.60 12/17/2014 65555 PERSONAL COMPUTER EQ8 MICROSOFT WIRED KEYBOARDSADMN SVCS/INFO SYS B&H PHOTO, 800-606-696 $ 1,929.88 12/17/2014 65555 PERSONAL COMPUTER EQTONER FOR PLOTTERADMN SVCS/INFO SYS CRUCIAL.COM $ 309.90 12/18/2014 65555 PERSONAL COMPUTER EQ10 2GB DIMMS OF RAMADMN SVCS/INFO SYS ADOBE SYSTEMS, INC. $ 49.99 12/18/2014 62340 IS SUPPORT FEESMONTHLY CREATIVE CLOUDADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 260.20 12/19/2014 65555 PERSONAL COMPUTER EQMOUNT FOR TV IN 2401ADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 49.99 12/19/2014 65555 PERSONAL COMPUTER EQSTAPLES FOR COPIERSADMN SVCS/INFO SYS AMAZON.COM $ 339.99 12/22/2014 65555 PERSONAL COMPUTER EQPROJECT FOR RECREATIONADMN SVCS/INFO SYS AMAZON.COM $ 317.41 12/22/2014 65555 PERSONAL COMPUTER EQUPS REPLACEMENT BATTERYADMN SVCS/INFO SYS ADOBE SYSTEMS, INC. $ 29.99 12/26/2014 65555 PERSONAL COMPUTER EQCREATIVE CLOUD MEMBERSHIPADMN SVCS/INFO SYS SHI CORP $ 509.89 12/31/2014 65555 PERSONAL COMPUTER EQSURFACE PRO 3 AND KEYBOARD IT DEMOADMN SVCS/PARKIING SVCS ANDERSON PEST SOLUTION $ 100.00 12/02/2014 65050 BUILDING MAINTENANCE MATERIALMONTHLY PEST MANAGEMENT SERVICE INVOICE CHURCH STREET GARAGE.ADMN SVCS/PARKIING SVCS VCG UNIFORM $ 153.95 12/04/2014 65020 CLOTHINGPARKING ENFORCEMENT UNIFORMS FOR NEW OFFICER.ADMN SVCS/PARKIING SVCS OFFICE MAX $ 192.27 12/11/2014 65050 BUILDING MAINTENANCE MATERIALTONER FOR COPIERS AT THE 1800 MAPLE PARKING METER OFFICE.ADMN SVCS/PARKIING SVCS LEMOI ACE HARDWARE $ 35.45 12/12/2014 65050 BUILDING MAINTENANCE MATERIAL PAINTING SUPPLIES FOR 1800 MAPLEADMN SVCS/PARKIING SVCS THE HOME DEPOT 1902 $ 144.08 12/15/2014 65050 BUILDING MAINTENANCE MATERIALMETER SHOP TOOLS AND SUPPLIES (DRILL BITS, LATEX GLOVES, SCREWDRIVERS, BOLT CUTTERS, ETC.)ADMN SVCS/PARKIING SVCS JIMMY JOHN'S # 44 - EC $ 8.96 12/17/2014 62295 TRAINING & TRAVELFOOD FOR STAFF MEMBER. WHEEL TAX FULFILMENT (LUNCH)ADMN SVCS/PARKIING SVCS JIMMY JOHN'S # 44 - EC $ 70.02 12/17/2014 62295 TRAINING & TRAVELLUNCH FOR REVENUE STAFF (WHEEL TAX PROCESSING)ADMN SVCS/PARKIING SVCS GRUBHUB FOOD ORDER $ 99.84 12/18/2014 62295 TRAINING & TRAVELLUNCH FOR REVENUE STAFF (WHEEL TAX PROCESSING)ADMN SVCS/PARKIING SVCS J.P. COOKE $ 28.93 12/19/2014 65045 LICENSING/REGULATORY SUPPLIES SERVICE DOG TAGFebruary 9, 2015Page 1 of 1651 of 567
Bank of America Credit Card for the Period ending December 31, 2014ADMN SVCS/PARKIING SVCS LEMOI ACE HARDWARE $ 10.48 12/19/2014 65050 BUILDING MAINTENANCE MATERIAL SPARY PAINT FOR PARKING METER REPAIR.ADMN SVCS/PARKIING SVCS NORTH SHORE UNIFORM IN $ 447.00 12/22/2014 65020 CLOTHING UNIFORM SHIRTS FOR PARKING ENFORCEMENT STAFF.ADMN SVCS/PARKIING SVCS WW GRAINGER $ 423.72 12/23/2014 65050 BUILDING MAINTENANCE MATERIAL LAMPS FOR SHERMAN PLAZA LOBBIESADMN SVCS/PARKIING SVCS VCG UNIFORM $ 161.90 12/30/2014 65020 CLOTHINGUNIFORM TROUSERS AND GLOVES FOR A PARKING ENFORCEMENT OFFICERCITY COUNCIL ADMIN PANINO'S PIZZERIA OR $ 130.95 12/03/2014 65025 FOOD DINNER FOR 12/1/14 RULES COMMITTEE MEETINGCITY COUNCIL ADMIN US CONF OF MAYORS $ 625.00 12/09/2014 62295 TRAINING & TRAVELREGISTRATION FEE FOR US CONFERENCE OF MAYORS CONFERENCE JAN 20-24, 2015, WASHINGTON, DC FOR THE MAYORCITY COUNCIL ADMIN DENGEOS SKOKIE $ 1,500.00 12/18/2014 65125 OTHER COMMODITIESA PORTION OF THE CATERING INVOICE FOR THE ALL STAFF HOLIDAY LUNCHEON 12/12/14CITY MGR'S OFF ADOBE SYSTEMS, INC. $ 19.99 12/01/201464545 (IS ONLY) PERSONAL COMP SOFTWARE INDESIGN MEMBERSHIP FOR C. AGNEWCITY MGR'S OFF JEWEL #3487 $ 215.35 12/01/2014 65125 OTHER COMMODITIES LIVABILITY ACADEMYCITY MGR'S OFF BIZNESS APPS $ 59.00 12/01/201464545 (IS ONLY) PERSONAL COMP SOFTWARE MOBILE APP SUBSCRIPTION 11.28.14-12.28.14CITY MGR'S OFF CLAIM ADJ/NAF NAF GRILL-EVANSTON $ (144.97) 12/01/2014 62295 TRAINING & TRAVEL REFUND FOR CULTURAL ARTS LUNCHEONCITY MGR'S OFF FACEBOOK 3HHR27JDV2 $ 112.21 12/01/2014 62205 ADVERTISINGWEB ADVERTISINGCITY MGR'S OFFBARNES&NOBLE COM $ 25.73 12/04/2014 62295 TRAINING & TRAVELCOMMUNITY BUILDER'S HANDBOOK FOR J. LASIKCITY MGR'S OFFJEWEL #3487 $ 67.75 12/04/2014 65125 OTHER COMMODITIESLIVABILITY ACADEMYCITY MGR'S OFFJEWEL #3428 $ 131.07 12/04/2014 65125 OTHER COMMODITIESLIVABILITY ACADEMYCITY MGR'S OFFWP ENGINE INC $ 104.00 12/04/2014 62340 IS SUPPORT FEESWEB HOSTINGCITY MGR'S OFFADOBE SYSTEMS, INC. $ 19.99 12/08/201464545 (IS ONLY) PERSONAL COMP SOFTWAREACROBAT PROFESSIONAL SUBSCRIPTION 11.14CITY MGR'S OFFHECKYS.COM $ 134.52 12/08/2014 65025 FOODCOUNCIL FOODCITY MGR'S OFFADOBE SYSTEMS, INC. $ 49.99 12/08/201464545 (IS ONLY) PERSONAL COMP SOFTWARECREATIVE CLOUD SUBSCRIPTIONCITY MGR'S OFFFS JOTFORM $ 9.95 12/08/201464545 (IS ONLY) PERSONAL COMP SOFTWAREJOTFORM PREMIUM MONTHLYCITY MGR'S OFFJEWEL #3487 $ 171.76 12/08/2014 65125 OTHER COMMODITIESLIVABILITY ACADEMYCITY MGR'S OFFERGO DEPOT LLC $ 4,319.00 12/08/2014 62160 EMPLOYMENT TESTING SERVICES SIT/STAND DESKS FOR HUMAN RESOURCES DEPT.CITY MGR'S OFFDMI DELL BUS ONLINE $ 58.42 12/08/2014 65095 OFFICE SUPPLIESSLIM ADAPTERS FOR DELL SYSTEMSCITY MGR'S OFFZAPIER.COM $ 15.00 12/08/201464545 (IS ONLY) PERSONAL COMP SOFTWAREWEB SOFTWARECITY MGR'S OFFASANA $ 800.00 12/09/201464545 (IS ONLY) PERSONAL COMP SOFTWAREMONTHLY SUBSCRIPTION 12.6.14-1.5.15CITY MGR'S OFFPANINO'S PIZZERIA OR $ 107.30 12/10/2014 65025 FOODCOUNCIL FOODCITY MGR'S OFFJEWEL #3487 $ 37.97 12/12/2014 65125 OTHER COMMODITIESLIVABILITY ACADEMYCITY MGR'S OFFGOOGLE GOOGLE STORAGE $ 1.99 12/12/201464545 (IS ONLY) PERSONAL COMP SOFTWAREWEB STORAGECITY MGR'S OFFOFFICE MAX $ 46.86 12/15/2014 62205 ADVERTISINGMAYOR'S FOOD & TOY DRIVECITY MGR'S OFFAMAZON.COM $ 15.05 12/17/2014 65095 OFFICE SUPPLIESHDMI CONNECTION CABLECITY MGR'S OFFBKF BOOKFRESH $ 24.90 12/17/2014 62512 RECRUITMENT SERVICESHR RECRUITING SOFTWARECITY MGR'S OFFHILTON ORRINGTON FB $ 191.77 12/17/2014 62295 TRAINING & TRAVELSENIOR MANAGERS PLANNING BREAKFASTCITY MGR'S OFFGOLDEN OLYMPIC RESTAUR $ 98.00 12/18/2014 62295 TRAINING & TRAVELDEPARTMENT HEAD ANNUAL BREAKFASTCITY MGR'S OFFPOTBELLY 005 $ 160.80 12/19/2014 65025 FOODCOUNCIL FOODCITY MGR'S OFFADOBE SYSTEMS, INC. $ 19.99 12/19/201464545 (IS ONLY) PERSONAL COMP SOFTWAREINDESIGN MEMBERSHIPCITY MGR'S OFFAMAZON.COM $ 21.01 12/22/2014 62295 TRAINING & TRAVELBELKIN AV CABLECITY MGR'S OFFPRINTABLE PROMOTION $ 882.38 12/22/2014 65125 OTHER COMMODITIESRECOGNITION PLAQUESCITY MGR'S OFFSUN TIMES ADV $ 1,041.00 12/23/2014 65522 BUSINESS DISTRICT IMPROVEMENTS EVANSTON EDGE ADSCITY MGR'S OFFISSUU $ 19.00 12/24/201464545 (IS ONLY) PERSONAL COMP SOFTWAREWEB PUBLISHING SOFTWARECITY MGR'S OFFWPY ONEREACH $ 125.00 12/26/201464505 TELECOMMUNICATIONS CARRIER LINE CHSOFTWARE FOR TEXTING TO 311CITY MGR'S OFFBKF BOOKFRESH $ 24.90 12/29/2014 65125 OTHER COMMODITIESDRUG TESTING SOFTWARECITY MGR'S OFFBIZNESS APPS $ 59.00 12/30/201464545 (IS ONLY) PERSONAL COMP SOFTWAREMOBILE APP SUBSCRIPTION 12.28.14-1.28.15CITY MGR'S OFFADOBE SYSTEMS, INC. $ 19.99 12/31/201464545 (IS ONLY) PERSONAL COMP SOFTWAREACROBAT PROFESSIONAL FOR J. WINGADERFebruary 9, 2015Page 2 of 1652 of 567
Bank of America Credit Card for the Period ending December 31, 2014COMM ECON DEV/ADMIN FACEBOOK QVCX87EPV2 $ 15.88 12/01/2014 65522 BUSINESS DISTRICT IMPROVEMENTS HOLIDAY ADVERTISINGCOMM ECON DEV/ADMIN CRAIN COMMUNICATIONS $ 79.00 12/10/2014 65010 BOOKS, PUBLICATIONS, MAPS ANNUAL CRAIN'S SUBSCRIPTION - MARK MUENZERCOMM ECON DEV/ADMIN SUN TIMES ADV $ 64.00 12/16/2014 62205 ADVERTISING PUBLIC NOTICE - ZBA - ORDER #892246COMM ECON DEV/ADMIN CITY OF EVANSTON-METER $ 1.50 12/18/2014 62295 TRAINING & TRAVELLEADERSHIP EVANSTON PRESENTATION PARKINGCOMM ECON DEV/ADMIN AMERICAN PLANNING ASSO $ 730.00 12/19/2014 62295 TRAINING & TRAVEL2015 APA NATIONAL PLANNING CONFERENCE REGISTRATIONCOMM ECON DEV/ADMIN SUN TIMES ADV $ 32.00 12/19/2014 62205 ADVERTISINGPUBLIC NOTICE - PLAN COMMISSION - ORDER #894602COMM ECON DEV/ADMIN AMERICAN 00123964487720 $ 358.20 12/22/2014 62295 TRAINING & TRAVELAIRFARE TO APA NATIONAL PLANNING CONFERENCE 4/18/15-4/25/15COMM ECON DEV/ADMIN ILFLS COM $ 59.95 12/26/2014 62490 OTHER PROGRAM COSTSMONTHLY SUBSCRIPTION FEE FOR ILFLSCOMM ECON DEV/ADMIN TINT - TINTUP.COM $ 50.00 12/29/2014 62659 PARTNERSHIP CONTRIBUTION SUBSCRIPTION TO PLUS PLANCOMM ECON DEV/ADMIN DLX FOR SMALLBUSINESS $ 44.60 12/30/2014 65095 OFFICE SUPPLIES1098 FORMS FOR EHCCOMM ECON DEV/ADMIN SUN TIMES ADV $ 33.60 12/31/2014 65010 BOOKS, PUBLICATIONS, MAPS NOTICE PUBLICATION FOR SALE OF 629-631 HOWARDFIRE/ADMINANSTON UNITED 01626084777166 $ 60.00 12/02/2014 62360 MEMBERSHIP DUESBAG CHECK ANISTONFIRE/ADMINANSTON CURB $ 40.00 12/02/2014 62360 MEMBERSHIP DUESGROUND TRANSPORTATIONFIRE/ADMINANSTON TGI FRIDAYS # 2486 $ 14.93 12/02/2014 62360 MEMBERSHIP DUESMEAL ON ROADFIRE/ADMINANSTON QUICK CONNECT 20251013 $ 8.83 12/03/2014 62360 MEMBERSHIP DUESAIRPORT TRAVEL EXPENSEFIRE/ADMINANSTON UNITED 01626085297841 $ 25.00 12/03/2014 62360 MEMBERSHIP DUESBAG CHECKFIRE/ADMINANSTON UNITED 01626084777166 $ (60.00) 12/03/2014 62360 MEMBERSHIP DUESBAG CHECK CREDITFIRE/ADMINANSTON THE HOME DEPOT 1902 $ 87.94 12/03/2014 65085 MINOR EQUIP & TOOLSKEROSENE T22FIRE/ADMINANSTON THE HOME DEPOT 1902 $ 24.97 12/05/2014 65085 MINOR EQUIPMENT AND TOOLS SMALL TOOLS T22FIRE/ADMINANSTON UNITED 01626087164575 $ 25.00 12/08/2014 62360 MEMBERSHIP DUESBAG CHECKFIRE/ADMINANSTON THE HOME DEPOT 1902 $ 18.98 12/08/2014 65085 MINOR EQUIP & TOOLSCLEANING SUPPLIESFIRE/ADMINANSTON THE HOME DEPOT 1902 $ 45.88 12/08/2014 65085 MINOR EQUIP & TOOLSCLEANING SUPPLIESFIRE/ADMINANSTON CURB $ 41.00 12/08/2014 62360 MEMBERSHIP DUESGROUND TRANSPORTATIONFIRE/ADMINANSTON QUARTET DIGITAL PRINTI $ 64.61 12/08/2014 62210 PRINTINGMENTORING BOOK - CAND GRAHMFIRE/ADMINANSTON THE HOME DEPOT 1902 $ 116.91 12/08/2014 62245 OTHER EQ MAINTSNOW SHOVELSFIRE/ADMINANSTON LEMOI ACE HARDWARE $ 199.96 12/08/2014 65085 MINOR EQUIP & TOOLSSNOW SHOVELSFIRE/ADMINANSTON THE HOME DEPOT 1902 $ 307.00 12/12/2014 65125 OTHER COMMODITIESCLEANING SUPPLIES STA 3FIRE/ADMINANSTON AMAZON.COM $ 43.63 12/12/2014 62245 OTHER EQ MAINTHONOR GUARD MATERIALS - CASEFIRE/ADMINANSTON EINSTEIN BROS BAGELS13 $ 18.40 12/12/2014 62360 MEMBERSHIP DUESMEETING REFRESHMENTSFIRE/ADMINANSTON WITMER PUBLIC SAFETY G $ 324.98 12/15/2014 62245 OTHER EQ MAINTHONOR GUARD - MATERIALS FOR BELLFIRE/ADMINANSTON AMAZON.COM $ 70.66 12/15/2014 62245 OTHER EQ MAINTHONOR GUARD MATERIALS - CASESFIRE/ADMINANSTON TARGET 00009274 $ 48.99 12/15/2014 62245 OTHER EQ MAINTPHOTO SUPPLIESFIRE/ADMINANSTON QUARTET DIGITAL PRINTI $ 145.04 12/16/2014 62210 PRINTINGPRINTING OF RULES/REGSFIRE/ADMINANSTON DD/BR #338026 Q35 $ 44.66 12/19/2014 65125 OTHER COMMODITIESMABAS DIVE TRAINING REHABILITATIONFIRE/ADMINANSTON QUARTET DIGITAL PRINTI $ 346.29 12/19/2014 62210 PRINTINGPRINTING OF STRATEGIC PLANFIRE/ADMINANSTON AT&T CA13 6712 $ 90.00 12/22/2014 65125 OTHER COMMODITIESCELL PHONE LIFE PROOF PROTECTION CASEFIRE/ADMINANSTON HEARTLAND SERVICES $ 85.34 12/22/2014 62235 OFFICE EQUIPMENT MAINT.KEYBOARD FOR AMBULANCE 21 EMS COMPUTERFIRE/ADMINANSTON WALGREENS #4218 $ 54.47 12/22/2014 62245 OTHER EQ MAINTREPAIR PARTSFIRE/ADMINANSTON BEST BUY 00003137 $ 38.15 12/22/2014 65085 MINOR EQUIPMENT AND TOOLS REPAIR PARTSFIRE/ADMINANSTON THE HOME DEPOT 1902 $ 11.27 12/23/2014 65085 MINOR EQUIPMENT AND TOOLS REPAIR PARTSFIRE/ADMINANSTON WITMER PUBLIC SAFETY G $ 45.98 12/24/2014 62245 OTHER EQ MAINTSTROBE LIGHT E25 RASP BAGFIRE/ADMINANSTON THE HOME DEPOT 1902 $ 42.97 12/26/2014 65085 MINOR EQUIPMENT AND TOOLS REPAIR PARTSFIRE/ADMINANSTON THE HOME DEPOT 1902 $ 19.97 12/26/2014 65085 MINOR EQUIPMENT AND TOOLS REPAIR PARTSFIRE/ADMINANSTON LEMOI ACE HARDWARE $ 2.41 12/29/2014 65085 MINOR EQUIPMENT AND TOOLS REPAIR PARTSHEALTHNORTHSHORE UNIVERSITY $ 5.50 12/04/2014 62295 TRAINING & TRAVELEVONDA THOMAS-SMITH -RACE AND HEALTH CARE: DEALING WITH THE DISPARITYHEALTHAPHA EDONOREDUEPUBS $ 200.00 12/05/2014 62360 MEMBERSHIP DUESAMERICAN PUBLIC HEALTH ASSOCIATION MEMBERSHIP. ETHOMAS-SMITHHEALTHPARKINGMETER4 87724279 $ 8.00 12/15/201462468 IL TOBACCO FREE COMMUNITIES GRANTPARKING- MAYOR RECIPIENT OF RESPIRATORY HEALTH ASSOCIATION 2014 "MAKING A DIFFERENCE IN TOBACCO CONTROL"HEALTHBESTBUYCOM699656003971 $ 286.66 12/16/2014 62646 IL HIV SURVEILLANCE GRANT SCANNER FOR COMMUNICABLE DISEASEHEALTHBEST BUY 00003020 $ (23.67) 12/16/2014 62646 IL HIV SURVEILLANCE GRANT SCANNER FOR COMMUNICABLE DISEASEHEALTHWWW.AATPOFILLINOIS.COM $ 120.00 12/19/2014 62295 TRAINING & TRAVELWORKING WITH DIFFICULT AND RESISTANT CLIENTS TRAINING, TTHOMPSONLAW/LEGALARDC $ 390.40 12/11/2014 62360 MEMBERSHIP DUESMEMBERSHIP FOR HENRY FORDLAW/LEGALDEFENSE RESEARCH INSTI $ 160.00 12/15/2014 62360 MEMBERSHIP DUESMEMBERSHIP FOR GRANT FARRARLAW/LEGALCOOKEFILE-14GV7BRG $ 143.94 12/16/2014 62345 COURT COSTS/LITIGATIONELECTRONIC FILINGLAW/LEGALCOOKEFILE-14CM88AB $ 3.95 12/17/2014 62345 COURT COSTS/LITIGATIONELECTRONIC FILINGLAW/LEGALLAW BULLETIN/INDEX PUB $ 299.00 12/17/2014 65010 BOOKS, PUBLICATIONS, MAPS LEGAL PUBLICATIONLAW/LEGALAMERICAN BAR ASSOCIATI $ 291.40 12/22/2014 65010 BOOKS, PUBLICATIONS, MAPS LEGAL PUBLICATIONSLAW/LEGALCOOKEFILE-14AKJG2A $ 3.95 12/31/2014 62345 COURT COSTS/LITIGATIONELECTRONIC FILINGFebruary 9, 2015Page 3 of 1653 of 567
Bank of America Credit Card for the Period ending December 31, 2014POLICE DEPT/ADMIN AVIS RENT-A-CAR 1 $ 428.40 12/02/2014 62515 RENTAL SERVICESRENTAL FOR INVESTIGATIONPOLICE DEPT/ADMIN TRAVEL INSURANCE POLIC $ 21.46 12/03/2014 62295 TRAINING & TRAVELAIRFARE TO WOMEN'S LEADERSHIP CONFERENCEPOLICE DEPT/ADMIN US FLEET TRACKING LLC $ 39.95 12/03/2014 41340 RESERVE NARCOTICS SEIZURE GPS SERVICEPOLICE DEPT/ADMIN SHILOG LTD $ 479.18 12/03/2014 65125 OTHER COMMODITIESSURFACE DISINFECTANTPOLICE DEPT/ADMIN UNITED 01629204269475 $ 64.00 12/04/2014 62295 TRAINING & TRAVELAIRFARE TO WOMEN'S LEADERSHIP CONFERENCEPOLICE DEPT/ADMIN UNITED 01624305082282 $ 390.20 12/04/2014 62295 TRAINING & TRAVELAIRFARE TO WOMEN'S LEADERSHIP CONFERENCEPOLICE DEPT/ADMIN UNITED 01629204269486 $ 72.00 12/04/2014 62295 TRAINING & TRAVELAIRFARE TO WOMEN'S LEADERSHIP CONFERENCEPOLICE DEPT/ADMIN PANERA BREAD #645 $ 179.71 12/04/2014 65025 FOODFOOD FOR POLICE AND FIRE FOUNDATION MEETINGPOLICE DEPT/ADMIN PANERA BREAD #645 $ 27.58 12/08/2014 65025 FOODBREAKFAST FOR CLERGY AT PRAYER SERVICEPOLICE DEPT/ADMIN AVIS RENT-A-CAR 1 $ 106.32 12/08/2014 62515 RENTAL SERVICESRENTAL FOR INVESTIGATIONPOLICE DEPT/ADMIN SAMSCLUB #6444 $ 27.96 12/10/2014 65025 FOODREFRESHMENTS FOR MEETINGPOLICE DEPT/ADMIN TREE HOUSE HUMANE SOCI $ 340.00 12/11/2014 62605 OTHER CHARGESVETERINARIAN SERVICESPOLICE DEPT/ADMIN ULINE SHIP SUPPLIES $ 103.60 12/12/2014 65125 OTHER COMMODITIESCABLE TIES AND FLOOR TAGSPOLICE DEPT/ADMIN REVIVAL ANIMAL HEALTH $ 168.95 12/12/2014 65125 OTHER COMMODITIESPET CARRIERS AND DISINFECTANTPOLICE DEPT/ADMIN PORTER LEE CORPORATION $ 260.00 12/12/2014 65095 OFFICE SUPPLIESRESIN RIBBONS FOR BEAST SYSTEM PRINTERPOLICE DEPT/ADMIN PEAVEY CORP. $ 155.10 12/16/2014 65125 OTHER COMMODITIESINVESTIGATION SUPPLIESPOLICE DEPT/ADMIN MARATHON PETRO102376 $ 40.00 12/16/2014 65035 PETROLEUM PRODUCTSREFUELPOLICE DEPT/ADMIN PESI INC $ 199.99 12/17/2014 62295 TRAINING & TRAVELMENTAL HEALTH TRAINING FOR VICTIM ADVOCATEPOLICE DEPT/ADMIN TOWER SELF PARK $ 38.00 12/17/2014 62295 TRAINING & TRAVELPARKING FOR DOWNTOWN CHICAGO MEETINGPOLICE DEPT/ADMIN AMAZON MKTPLACE PMTS $ 317.40 12/17/2014 65125 OTHER COMMODITIESSURVEILLANCE CAMERASPOLICE DEPT/ADMIN POLICE EXECUTIVE RESEA $ 475.00 12/18/2014 62360 MEMBERSHIP DUESANNUAL MEMBERSHIPPOLICE DEPT/ADMIN TREE HOUSE HUMANE SOCI $ 255.00 12/18/2014 62605 OTHER CHARGESVETERINARIAN SERVICESPOLICE DEPT/ADMIN INTERNATIONAL TRANSACTION FEE $ 0.08 12/19/2014 62341 INTERNET SOLUTION PROVIDERS ERRONEOUS CHARGE - CREDIT FORTHCOMINGPOLICE DEPT/ADMIN BLS JOTFORM $ 9.95 12/19/2014 62341 INTERNET SOLUTION PROVIDERS ERRONEOUS CHARGE - CREDIT FORTHCOMINGPOLICE DEPT/ADMIN BEST BUY 00003137 $ 281.15 12/19/2014 65085 MINOR EQUIP & TOOLSPHONE CASES AND BELT CLIPSPOLICE DEPT/ADMIN BRAMER ANIMAL HOSPITAL $ 31.50 12/19/2014 62605 OTHER CHARGESVETERINARIAN SERVICESPOLICE DEPT/ADMIN SAMSCLUB #6444 $ 20.96 12/22/2014 65025 FOODCHRISTMAS COOKIES FOR VOLUNTEERSPOLICE DEPT/ADMIN INTERNATIONAL TRANSACTION FEE $ (0.08) 12/22/2014 62341 INTERNET SOLUTION PROVIDERS CREDIT FOR ERRONEOUS CHARGEPOLICE DEPT/ADMIN BLS JOTFORM $ (9.95) 12/22/2014 62341 INTERNET SOLUTION PROVIDERS CREDIT FOR ERRONEOUS CHARGEPOLICE DEPT/ADMIN CIRCLE K 1387 $ 32.50 12/22/2014 65035 PETROLEUM PRODUCTSREFUELPOLICE DEPT/ADMIN AMAZONPRIME MEMBERSHIP $ 99.00 12/26/2014 62360 MEMBERSHIP DUESANNUAL MEMBERSHIPPOLICE DEPT/ADMIN EVANSTON FLOWERS & $ 387.00 12/26/2014 65125 OTHER COMMODITIESMEMORIAL ARRANGEMENTS FOR 6 FUNERALSPOLICE DEPT/ADMIN GEOFEEDR $ 333.33 12/26/2014 62341 INTERNET SOLUTION PROVIDERS SOCIAL MEDIA ENGAGEMENT PLATFORMPOLICE DEPT/ADMIN UNITED 01624328035315 $ 590.20 12/29/2014 62295 TRAINING & TRAVELAIRFARE TO NATIONAL CONFERENCEPOLICE DEPT/ADMIN FBI NATIONAL ACADEMY A $ 475.00 12/29/2014 62295 TRAINING & TRAVELNATIONAL CONFERENCEPOLICE DEPT/ADMIN VCG UNIFORM $ 240.35 12/31/2014 65020 CLOTHING2 BLACKINGTON BADGES WITH STARSPRCS/CHAND NEWB CNTR ORBIT SKATE CENTER $ 25.00 12/02/2014 62507 FIELD TRIPSFIELD TRIP DEPOSIT FOR WINTER ULTIMATE ADVENTURE CAMP FIELD TRIPPRCS/CHAND NEWB CNTR ILLINOIS ASSOC OF PARK $ 160.00 12/05/2014 62295 TRAINING & TRAVELREGISTRATION FOR IPRA CONFERENCE WORKSHOPSPRCS/CHAND NEWB CNTR WM SUPERCENTER #1735 $ 28.86 12/08/2014 65110 REC PROGRAM SUPPLIESHOLIDAY DECORATIONS AND COLORING PENCILS FOR CHANDLERPRCS/CHAND NEWB CNTR TARGET 00009274 $ 77.19 12/10/2014 65110 REC PROGRAM SUPPLIESSNACKS AND JUICE FOR OAKEN'S TRADING POSTPRCS/CHAND NEWB CNTR THE HOME DEPOT 1902 $ 329.55 12/11/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALPAINT FOR HALLWAYS AND WASHROOMS, ROLLERS, OTHER PAINT SUPPLIESPRCS/CHAND NEWB CNTR ARC SERVICES/TRAINING $ 70.00 12/15/2014 62490 OTHER PROGRAM COSTSPER PERSON FEES FOR AMERICAN RED CROSS BABYSITTER TRAININGPRCS/CHAND NEWB CNTR ILLINOIS PAPER & COPIE $ 85.70 12/15/2014 65095 OFFICE SUPPLIESWHITE PAPER FOR COPY MACHINEPRCS/CHAND NEWB CNTR HAROLD'S TRUE VALUE HD $ 23.99 12/18/2014 62235 OFFICE EQUIPMENT MAINT.PAINTING SUPPLIESPRCS/CHAND NEWB CNTR HAROLD'S TRUE VALUE HD $ 23.99 12/19/2014 65050 BUILDING MAINTENANCE MATERIAL PAINT FOR TOUCH UP JOBSPRCS/CHAND NEWB CNTR DOLRTREE 673 00006734 $ 44.00 12/22/2014 65110 REC PROGRAM SUPPLIESCANDY CANES, PENS AND DECORATIONS FOR BREAKFAST WITH SANTA, TAX AMOUNT SHOWN IN SUMMARY, BUT NO TAX CHARGED ON RECEIPTPRCS/CHAND NEWB CNTR PARTY CITY $ 11.98 12/22/2014 65110 REC PROGRAM SUPPLIESDEOCRATION FOR BREAKFAST WITH SANTAPRCS/CHAND NEWB CNTR WAL-MART #5276 $ 39.92 12/22/2014 65110 REC PROGRAM SUPPLIESLIGHTS AND GARLAND FOR BREAKFAST WITH SANTAPRCS/CHAND NEWB CNTR AMAZON MKTPLACE PMTS $ 39.12 12/22/2014 65110 REC PROGRAM SUPPLIESPUZZLES FOR PLAY SCHOOLPRCS/CHAND NEWB CNTR AMAZON MKTPLACE PMTS $ 19.99 12/22/2014 65110 REC PROGRAM SUPPLIESPUZZLES FOR PLAY SCHOOLPRCS/CHAND NEWB CNTR PARTY CITY $ 137.28 12/22/2014 65110 REC PROGRAM SUPPLIESTABLE CLOTHS, PLATES, GOODY BAG GIFTS AND DECORATIONS FOR BREAKFAST WITH SANTAPRCS/CHAND NEWB CNTR LASER QUEST #55 $ 160.00 12/24/2014 62507 FIELD TRIPSDEPOSIT FOR WINTER ULTIMATE ADVENTURE CAMP FIELD TRIPPRCS/CHAND NEWB CNTR ILLINOIS PARK RECREAT $ 259.00 12/24/2014 62360 MEMBERSHIP DUESIPRA MEMBERSHIP 2015PRCS/CHAND NEWB CNTR ORBIT SKATE CENTER $ 63.00 12/30/2014 62507 FIELD TRIPSROLLER SKATING FIELD TRIPPRCS/COMMUNITY SERVICES U OF IL ONLINE PAYMENT $ 300.00 12/03/2014 62295 TRAINING & TRAVELGOVERNOR'S CONFERENCE REGISTRATION - REIMBURSED BY GRANTFebruary 9, 2015Page 4 of 1654 of 567
Bank of America Credit Card for the Period ending December 31, 2014PRCS/COMMUNITY SERVICES JEWEL #3487 $ 40.64 12/05/2014 65025 FOODCOMMISSION ON AGING REFRESHMENTSPRCS/COMMUNITY SERVICES AMPCO PARKING RUSH ST $ 12.25 12/08/2014 62295 TRAINING & TRAVELPARKING FEE - GOVERNOR'S CONFERENCEPRCS/COMMUNITY SERVICES INTERPARK - 516 N RUSH $ 48.00 12/12/2014 62295 TRAINING & TRAVELPARKING FEE - GOVERNOR'S CONFERENCE - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICES MARRIOTT 33738 CHICAGO $ 327.32 12/15/2014 62295 TRAINING & TRAVELGOVERNOR'S CONFERENCE - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICES GFS MKTPLC #1915 $ 4,800.00 12/22/2014 62490 OTHER PROGRAM COSTSPURCHASE OF TURKEYS FOR MAYOR'S HOLIDAY EVENTPRCS/COMMUNITY SERVICES CENTURY THEATRES 43QPS $ 84.50 12/23/2014 62507 FIELD TRIPSFLEETWOOD AFTER SCHOOL PROGRAM FIELD TRIP TO MOVIEPRCS/ECOLOGY CNTR PETSMART INC 427 $ 15.57 12/04/2014 62490 OTHER PROGRAM COSTSANIMAL CAREPRCS/ECOLOGY CNTR RODENTPRO COM LLC $ 120.50 12/05/2014 62490 OTHER PROGRAM COSTSANIMAL CARE-RODENTSPRCS/ECOLOGY CNTR THE HOME DEPOT 1902 $ 22.41 12/05/2014 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIESPRCS/ECOLOGY CNTR LLLREPTILE AND SUPPLY $ 29.99 12/09/2014 62490 OTHER PROGRAM COSTSANIMAL CAREPRCS/ECOLOGY CNTR JEWEL #3456 $ 3.20 12/09/2014 62490 OTHER PROGRAM COSTSANIMAL CARE ~ FOODPRCS/ECOLOGY CNTR WEST END FLORIST AND G $ 127.10 12/12/2014 65110 REC PROGRAM SUPPLIESINDOOR EVERGREEN CENTERPIECE CLASS MATERIALSPRCS/ECOLOGY CNTR JEWEL #3487 $ 4.64 12/15/2014 62490 OTHER PROGRAM COSTSANIMAL CARE FRESH FOODPRCS/ECOLOGY CNTR AMAZON.COM $ 128.58 12/15/2014 62490 OTHER PROGRAM COSTSANIMAL CARE-ENCLOSUREPRCS/ECOLOGY CNTR PETSMART INC 427 $ 22.99 12/15/2014 62490 OTHER PROGRAM COSTSANIMAL CARE-PAPER BEDDINGPRCS/ECOLOGY CNTR ILLINOIS ASSOC OF PARK $ 230.00 12/16/2014 62295 TRAINING & TRAVELIPRA CONFERENCE REGISTRATIONPRCS/ECOLOGY CNTR ULINE SHIP SUPPLIES $ 196.95 12/16/2014 62490 OTHER PROGRAM COSTSLIFEVEST RACK WHEELS - REIMBURSED BY EEAPRCS/ECOLOGY CNTR LLLREPTILE AND SUPPLY $ 92.82 12/17/2014 62490 OTHER PROGRAM COSTSANIMAL CARE-ENCLOSURESPRCS/ECOLOGY CNTR JOHNSON OUTDOOR WTRCRA $ 415.40 12/18/2014 62490 OTHER PROGRAM COSTSCANOE PADDLES - REIMBURSED BY EEAPRCS/ECOLOGY CNTR THE HOME DEPOT 1902 $ 367.97 12/18/2014 62490 OTHER PROGRAM COSTSLIFEVEST RACK MATERIALS - REIMBURSED BY EEAPRCS/ECOLOGY CNTR JEWEL #3428 $ 12.94 12/19/2014 62490 OTHER PROGRAM COSTSSPLIT - ANIMAL FOOD (37.62%)PRCS/ECOLOGY CNTR JEWEL #3428 $ 21.46 12/19/2014 65110 REC PROGRAM SUPPLIESSPLIT - WINTER FREEZE CAMP FOOD (62.38%)PRCS/ECOLOGY CNTR PETSMART INC 2525 $ 269.97 12/22/2014 62490 OTHER PROGRAM COSTSANIMAL CARE-ENCLOSURESPRCS/ECOLOGY CNTR MICHAELS STORES 1040 $ 20.81 12/22/2014 65110 REC PROGRAM SUPPLIESECOFREEZE CAMP CRAFT SUPPLIESPRCS/ECOLOGY CNTR PETSMART INC 427 $ 63.97 12/24/2014 62490 OTHER PROGRAM COSTSANIMAL BEDDINGPRCS/ECOLOGY CNTR K2 CORPORATION- SPORTS $ 286.20 12/30/2014 62490 OTHER PROGRAM COSTSSNOW SHOE POLES - REIMBURSED BY EEAPRCS/ECOLOGY CNTR K2 CORPORATION- SPORTS $ 11.23 12/30/2014 62490 OTHER PROGRAM COSTSSNOW SHOE POLES SHIPPING - REIMBURSED BY EEAPRCS/ECOLOGY CNTR JEWEL #3456 $ 12.66 12/31/2014 65025 FOODSPLIT - SNACK FOR WINTER BREAK CAMP (70.92%)PRCS/ECOLOGY CNTR JEWEL #3456 $ 5.19 12/31/2014 62490 OTHER PROGRAM COSTSSPLIT -ANIMAL CARE FRESH FOOD (29.08%)PRCS/FACLEMOI ACE HARDWARE $ 26.98 12/01/2014 65050 BUILDING MAINTENANCE MATERIAL SP EV TREE LIGHTING.PRCS/FACLEMOI ACE HARDWARE $ 30.98 12/01/2014 65050 BUILDING MAINTENANCE MATERIAL SP EV TREE LIGHTING.PRCS/FACSTANDARD PIPE $ 70.28 12/02/2014 65085 MINOR EQUIP & TOOLSREPAIR AND MAINTENANCE PARTS FOR MAPLE STREET GARAGE.PRCS/FACSTANDARD PIPE $ 259.34 12/02/2014 65050 BUILDING MAINTENANCE MATERIAL WINTER OPEN FOR PARKS.PRCS/FACSOUTHSIDE CONTROL $ 47.66 12/03/2014 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER UPKEEP SUPPLIES.PRCS/FACPURE ELECTRIC $ 805.00 12/03/2014 65050 BUILDING MAINTENANCE MATERIAL LEVY BOLLARD BASES.PRCS/FACLEMOI ACE HARDWARE $ 26.09 12/03/2014 65085 MINOR EQUIP & TOOLSNAILS, SCREWS AND MINOR TOOLS AND EQUIPMENT.PRCS/FACTHE HOME DEPOT #8598 $ 100.00 12/03/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR BUILDING UPKEEP AND REPAIR.PRCS/FACTHE HOME DEPOT 1902 $ 363.74 12/03/2014 65510 BUILDINGS (CAP PROJECTS) PARTS FOR FLEETWOOD REPAIR.PRCS/FACTHE HOME DEPOT 1902 $ 19.92 12/03/2014 65050 BUILDING MAINTENANCE MATERIAL RODDING FOR FIREHOUSE #2.PRCS/FACTHE HOME DEPOT 1902 $ 54.82 12/04/2014 65510 BUILDINGS (CAP PROJECTS) CARPET BLADES AND KNIFE FOR FLEETWOOD REPAIRS.PRCS/FACTHE HOME DEPOT 1902 $ 68.78 12/04/2014 65050 BUILDING MAINTENANCE MATERIAL COUPLINGS, SCREWDRIVER SET AND REPAIR MATERIALS.PRCS/FACLEMOI ACE HARDWARE $ 11.99 12/04/2014 65050 BUILDING MAINTENANCE MATERIAL LIQUID PLUMBER FOR BUILDING UPKEEP AND MAINTENANCE.PRCS/FACWINZER USA $ 247.00 12/04/2014 65085 MINOR EQUIP & TOOLSORANGE NITRILE GLOVES FOR EMPLOYEES.PRCS/FACSTANDARD PIPE $ 587.50 12/04/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR MAPLE AVE. REPAIRS.PRCS/FACAMAZON MKTPLACE PMTS $ 43.47 12/04/2014 65085 MINOR EQUIP & TOOLSPURCHASE FOR CITYY IPAD ACCESSORIES.PRCS/FACTHE HOME DEPOT #8598 $ (18.60) 12/04/2014 65050 BUILDING MAINTENANCE MATERIAL REFUND FROM PURCHASE.PRCS/FACSTANDARD PIPE $ 73.27 12/04/2014 65050 BUILDING MAINTENANCE MATERIAL REPAIR PARTS FOR FIREHOUSE #2.PRCS/FACTHE HOME DEPOT 1902 $ 123.53 12/04/2014 65510 BUILDINGS (CAP PROJECTS) SUPPLIES FOR FLEETWOOD REPAIRS.PRCS/FACANDERSON LOCK CO $ 440.31 12/05/2014 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER DOOR EQUIPMENT AND SUPPLIES.PRCS/FACTHE HOME DEPOT 1902 $ 180.96 12/05/2014 65050 BUILDING MAINTENANCE MATERIAL SAW KIT AND PLIERS FOR BUILDING UPKEEP AND REPAIR.PRCS/FACLEMOI ACE HARDWARE $ 12.99 12/05/2014 65085 MINOR EQUIP & TOOLSSHOP MATERIALS.PRCS/FACTHE HOME DEPOT 1902 $ 47.88 12/05/2014 65510 BUILDINGS (CAP PROJECTS)STEEL SCRAPER BLADE AND TOOLS FOR FLEETWOOD REPAIRS.PRCS/FACTHE HOME DEPOT 1902 $ 23.94 12/08/2014 65510 BUILDINGS (CAP PROJECTS) FLOOR TILING SUPPLIES FOR FLEETWOOD.PRCS/FACTHE HOME DEPOT 1902 $ 22.62 12/08/2014 65050 BUILDING MAINTENANCE MATERIAL KITCHEN SINK PARTS FOR CITY BUILDING IN WARD 8.PRCS/FACABLE DISTRIBUTORS $ 25.69 12/08/2014 65085 MINOR EQUIP & TOOLSMINOR TOOLS AND SUPPLES FOR BUILDING REPAIRS.February 9, 2015Page 5 of 1655 of 567
Bank of America Credit Card for the Period ending December 31, 2014PRCS/FAC THE HOME DEPOT 1902 $ 161.54 12/08/2014 65050 BUILDING MAINTENANCE MATERIAL NOYES EQUIPMENT AND SUPPLIES.PRCS/FAC STANDARD PIPE $ 370.64 12/08/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR BUILDING REPAIR AND MAINTENANCE.PRCS/FAC THE HOME DEPOT 1902 $ 2.78 12/08/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR CIVIC CENTER UPKEEP.PRCS/FAC SOUTHSIDE CONTROL $ 317.53 12/08/2014 65050 BUILDING MAINTENANCE MATERIAL REPAIR SUPPLIES AND EQUIPMENT.PRCS/FAC WW GRAINGER $ 439.32 12/09/2014 65050 BUILDING MAINTENANCE MATERIAL CHANDLER EXTERIOR LIGHTS PURCHASE.PRCS/FAC PAYPAL INTERNATION $ 60.00 12/09/2014 62295 TRAINING & TRAVEL CONCRETE REPAIR SEMINAR.PRCS/FAC WW GRAINGER $ 815.85 12/09/2014 65050 BUILDING MAINTENANCE MATERIAL ECOLOGY LED LAMPS.PRCS/FAC EPCO PAINT STORE 1252 $ 95.66 12/09/2014 65050 BUILDING MAINTENANCE MATERIAL PAINT SUPPLIES FOR BUILDING UPKEEP AND MAINTENANCE.PRCS/FAC EVANSTON GLASS & MIRRO $ 435.00 12/09/2014 65050 BUILDING MAINTENANCE MATERIALPURCHASE FOR THERMOPANE WINDOW REPAIR AT SERVICE CENTER.PRCS/FAC DREISILKER ELEC MOT $ 210.46 12/10/2014 65050 BUILDING MAINTENANCE MATERIAL FAN BLADES AND MOTOR FOR BUILDING UPKEEP.PRCS/FAC THE HOME DEPOT 1902 $ 552.63 12/10/2014 65050 BUILDING MAINTENANCE MATERIAL NOYES EQUIPMENT AND REPAIR SUPPLIES.PRCS/FAC LEMOI ACE HARDWARE $ 22.98 12/10/2014 65085 MINOR EQUIP & TOOLS PURCHASE FOR MINOR TOOLS AND SUPPLIES.PRCS/FAC THE HOME DEPOT 1902 $ 11.54 12/11/2014 65050 BUILDING MAINTENANCE MATERIAL BENT PARK REPAIR PARTS AND MAINTENANCE.PRCS/FAC JOHNSON LOCKSMITH INC $ 17.45 12/11/2014 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER SUPPLIES AND EQUIPMENT.PRCS/FAC STANDARD PIPE $ 576.35 12/11/2014 65050 BUILDING MAINTENANCE MATERIAL LIBRARY REPAIRS PARTS.PRCS/FAC LENNOX INDUSTRIES $ 720.41 12/11/2014 65050 BUILDING MAINTENANCE MATERIALMOTOR MOUNTS AND BLOWERS FOR BUILDING UPKEEP AND MAINTENANCE.PRCS/FAC STANDARD PIPE $ 500.00 12/11/2014 65050 BUILDING MAINTENANCE MATERIAL NOYES SEWER PIPE PARTS.PRCS/FAC STANDARD PIPE $ 500.00 12/11/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR NOYES PIPE REPAIRS.PRCS/FAC STANDARD PIPE $ 131.83 12/11/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR NOYES REPAIRS AND MAINTENANCE.PRCS/FAC STANDARD PIPE $ 264.54 12/11/2014 65050 BUILDING MAINTENANCE MATERIAL PIPE FOR NOYES.PRCS/FAC CLARK-DEVON HARDWA $ 100.58 12/12/2014 65050 BUILDING MAINTENANCE MATERIAL BRACKETS AND SUPPLIES FOR BUILDING MAINTENANCE.PRCS/FAC JEWEL #3428 $ 39.90 12/12/2014 62295 TRAINING & TRAVEL ICE AND SUPPLIES FOR EMPLOYEE MEETING.PRCS/FAC DRAPERY CENTER INC $ 265.00 12/12/2014 65050 BUILDING MAINTENANCE MATERIALSUPPLIES FOR NEW HEALTH DEPARTMENT OFFICE CONSTRUCTION.PRCS/FAC THE HOME DEPOT 1902 $ 29.20 12/12/2014 65050 BUILDING MAINTENANCE MATERIAL TOOLS AND EQUIPMENT FOR REPAIR AND UPKEEP.PRCS/FAC STANDARD PIPE $ 37.80 12/15/2014 65085 MINOR EQUIP & TOOLS BRACKETS AND SUPPLIES FOR BUILDING REPAIR.PRCS/FAC STANDARD PIPE $ (128.14) 12/15/2014 65050 BUILDING MAINTENANCE MATERIAL CREDIT FOR PURCHASE.PRCS/FAC STANDARD PIPE $ 85.65 12/15/2014 65050 BUILDING MAINTENANCE MATERIAL DRAIN PIPE PARTS FOR BUILDING D.PRCS/FAC THE HOME DEPOT 1902 $ 253.52 12/15/2014 65050 BUILDING MAINTENANCE MATERIAL EQUIPMENT AND SUPPLIES FOR NOYES.PRCS/FAC THE HOME DEPOT 1902 $ 435.54 12/15/2014 65050 BUILDING MAINTENANCE MATERIAL EQUIPMENT AND SUPPLIES FOR NOYES.PRCS/FAC WW GRAINGER $ 396.70 12/15/2014 65050 BUILDING MAINTENANCE MATERIAL FLEET SERVICES CONTRACTORS.PRCS/FAC ACTIVE ELECTRIC SUPPLY $ 6.45 12/15/2014 65085 MINOR EQUIP & TOOLS MINOR SUPPLIES FOR BUILDING MAINTENANCE.PRCS/FAC THE HOME DEPOT 1902 $ 34.19 12/15/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR CIVIC CENTER REPAIR AND UPKEEP.PRCS/FAC THE HOME DEPOT 1902 $ 24.49 12/15/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR SERVICE CENTER UPKEEP.PRCS/FAC THE HOME DEPOT 1902 $ 32.42 12/15/2014 65050 BUILDING MAINTENANCE MATERIALTOOLS AND EQUIPMENT FOR BUILDING MAINTENANCE AND REPAIRS.PRCS/FAC THE HOME DEPOT 1902 $ 62.15 12/15/2014 65085 MINOR EQUIP & TOOLS TOOLS AND EQUIPMENT FOR REPAIRS AND UPKEEP.PRCS/FAC DREISILKER ELEC MOT $ 73.21 12/16/2014 65050 BUILDING MAINTENANCE MATERIAL REPAIR SUPPLIES AND UPKEEP EQUIPMENT.PRCS/FAC PURE ELECTRIC $ 805.00 12/17/2014 65050 BUILDING MAINTENANCE MATERIAL LEVY BOLLARD BASES.PRCS/FAC STANDARD PIPE $ 20.02 12/17/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR BUILDING UPKEEP AND REPAIR.PRCS/FAC PURE ELECTRIC $ 805.00 12/17/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR LEVY BALLARD BASES.PRCS/FAC THE HOME DEPOT 1902 $ 32.73 12/17/2014 65085 MINOR EQUIP & TOOLS SHOP SUPPLIES AND TOOLS.PRCS/FAC CHICAGO BATTERY $ 92.89 12/18/2014 65050 BUILDING MAINTENANCE MATERIAL LIGHTNING DETECTOR CHARGES.PRCS/FAC ALLAN J COLEMAN CO INC $ 196.80 12/18/2014 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR CIVIC CENTER UPKEEP AND REPAIR.PRCS/FAC PURE ELECTRIC $ 74.96 12/18/2014 65510 BUILDINGS (CAP PROJECTS) WEIGHTROOM EQUIPMENT FOR FLEETWOOD.PRCS/FAC LENNOX INDUSTRIES $ 17.73 12/19/2014 65050 BUILDING MAINTENANCE MATERIAL BLOWER AND HOUSING FOR BUILDING UPKEEP AND REPAIR.PRCS/FAC LENNOX INDUSTRIES $ 99.94 12/19/2014 65050 BUILDING MAINTENANCE MATERIAL BUILDING UPKEEP SUPPLIES AND EQUIPMENT.PRCS/FAC INTERSTATE ALL BATTERY $ 266.32 12/19/2014 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER EM LIGHTING.PRCS/FAC PURE ELECTRIC $ 127.48 12/22/2014 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER EM LIGHTING.PRCS/FAC THE HOME DEPOT 1902 $ 209.86 12/22/2014 65050 BUILDING MAINTENANCE MATERIAL CONCRETE LEVELER FOR REPAIR AND UPKEEP.PRCS/FAC JOHNSON LOCKSMITH INC $ 4.90 12/22/2014 65050 BUILDING MAINTENANCE MATERIAL MINOR TOOLS AND EQUIPMENT.PRCS/FAC THE HOME DEPOT 1902 $ 234.25 12/22/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR FLEETWOOD REPAIR AND MAINTENANCE.PRCS/FAC THE HOME DEPOT 1902 $ 41.12 12/22/2014 65510 BUILDINGS (CAP PROJECTS) PARTS FOR FLEETWOOD REPAIRS.PRCS/FAC PURE ELECTRIC $ 28.00 12/22/2014 65510 BUILDINGS (CAP PROJECTS) WEIGHT ROOM EQUIPMENT FOR FLEETWOOD.PRCS/FAC WW GRAINGER $ 125.64 12/23/2014 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER JANITOR CART.PRCS/FAC ABLE DISTRIBUTORS $ 111.63 12/23/2014 65050 BUILDING MAINTENANCE MATERIAL INTERMITTENT PILOT IGNITION MODULE FOR CIVIC CENTER.PRCS/FAC STANDARD PIPE $ 112.11 12/23/2014 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES FOR BUILDING D.PRCS/FAC EVANSTON SIGNS AND GRA $ 20.00 12/24/2014 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER SIGNS AND SUPPLIES.PRCS/FAC THE HOME DEPOT 1902 $ 187.31 12/24/2014 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER SUPPLIES AND REPAIR EQUIPMENT.PRCS/FAC LEMOI ACE HARDWARE $ 9.99 12/24/2014 65050 BUILDING MAINTENANCE MATERIAL MAINE BRANCH LIBRARY PARKING MATERIALS.PRCS/FAC THE HOME DEPOT 1902 $ 31.20 12/24/2014 65050 BUILDING MAINTENANCE MATERIAL MAINE BRANCH LIBRARY PARKING.February 9, 2015Page 6 of 1656 of 567
Bank of America Credit Card for the Period ending December 31, 2014PRCS/FAC PURE ELECTRIC $ 108.00 12/24/2014 65510 BUILDINGS (CAP PROJECTS) MATERIALS AND EQUIPMENT FOR FLEETWOOD.PRCS/FAC WW GRAINGER $ 833.54 12/24/2014 65510 BUILDINGS (CAP PROJECTS) MATERIALS FOR FLEETWOOD 2ND FLOOR LIGHTS.PRCS/FAC STANDARD PIPE $ 46.38 12/24/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR FIREHOUSE REPAIR.PRCS/FAC THE HOME DEPOT 1902 $ 191.85 12/24/2014 65510 BUILDINGS (CAP PROJECTS) PARTS FOR FLEETWOOD REPAIRS.PRCS/FAC THE HOME DEPOT 1902 $ 13.97 12/24/2014 65510 BUILDINGS (CAP PROJECTS) WEIGHT ROOM EQUIPMENT AND SUPPLIES.PRCS/FAC THE HOME DEPOT 1902 $ 7.45 12/26/2014 65050 BUILDING MAINTENANCE MATERIAL MAINE BRANCH LIBRARY PARKING MATERIALS.PRCS/FAC ACTIVE ELECTRIC SUPPLY $ 213.28 12/26/2014 65050 BUILDING MAINTENANCE MATERIAL MAINE BRANCH LIBRARY PARKING MATERIALS.PRCS/FAC CENTRAL RUG 1 $ 90.00 12/26/2014 65510 BUILDINGS (CAP PROJECTS) MATERIALS FOR FLEETWOOD.PRCS/FAC LEMOI ACE HARDWARE $ 19.99 12/29/2014 65085 MINOR EQUIP & TOOLS EXTENSION CORD FOR BUILDING MAINTENANCE.PRCS/FAC LEMOI ACE HARDWARE $ 2.99 12/29/2014 65510 BUILDINGS (CAP PROJECTS) FIREHOUSE #2 HEATING CONTROLS.PRCS/FAC THE HOME DEPOT 1902 $ 15.68 12/29/2014 65510 BUILDINGS (CAP PROJECTS) FIREHOUSE #2 HEATING CONTROLS.PRCS/FAC ABLE DISTRIBUTORS $ 208.85 12/30/2014 65050 BUILDING MAINTENANCE MATERIALEQUIPMENT AND SUPPLIES FOR CIVIC CENTER LOBBY LIGHT AND POWER TRANSFORMER.PRCS/FAC STANDARD PIPE $ 190.91 12/30/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR CIVIC CENTER 4TH FLOOR STAIRWELL REPAIR.PRCS/FAC WW GRAINGER $ 513.12 12/31/2014 65050 BUILDING MAINTENANCE MATERIAL OUTSIDE LIGHTS FOR POLICE DEPARTMENT.PRCS/FAC WINZER USA $ 889.36 12/31/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR CIVIC CENTER REPAIR AND UPKEEP.PRCS/FAC STANDARD PIPE $ 44.13 12/31/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR LIBRARY MAINTENANCE.PRCS/FAC STANDARD PIPE $ 64.48 12/31/2014 65050 BUILDING MAINTENANCE MATERIAL SERVICE CENTER RESTROOM PARTS.PRCS/FLEETWOOD JOUR CNTR TARGET 00009274 $ 55.94 12/01/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 79.40 12/03/2014 65025 FOODMILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRBLICK ART 800 447 1892 $ 172.91 12/03/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR BACKDROPSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 120.53 12/03/2014 65025 FOODSUPPLIES FOR SENIOR BINGOPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 950.46 12/04/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 34.74 12/04/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 213.67 12/04/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGIGIO S $ 66.35 12/04/2014 65025 FOODSUPPLIES FOR MASON PARKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 83.66 12/08/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRSAMSCLUB #6444 $ 53.31 12/08/2014 65025 FOODSUPPLIES FOR FINAL GIRLS PROGRAMPRCS/FLEETWOOD JOUR CNTRBATH & BODY WORKS 0052 $ 196.40 12/08/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR GIRLS FINAL PROGRAMPRCS/FLEETWOOD JOUR CNTRSUBWAY 00467514 $ 105.00 12/08/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR GIRLS PROGRAMPRCS/FLEETWOOD JOUR CNTRWALGREENS #2619 $ 75.00 12/08/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR SKATE PARTYPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 80.00 12/11/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 95.32 12/11/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 150.85 12/11/2014 65025 FOODSUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTRRADIOSHACK COR00164988 $ 90.40 12/11/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR AUDIO SYSTEMPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 20.47 12/12/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 18.74 12/12/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR MASONPRCS/FLEETWOOD JOUR CNTRSKY HIGH SPORTS NILES $ 48.75 12/15/2014 62507 FIELD TRIPSOUTING FOR MASON PARKPRCS/FLEETWOOD JOUR CNTRSKY HIGH SPORTS NILES $ 80.00 12/15/2014 62507 FIELD TRIPSOUTING FOR MASON PARKPRCS/FLEETWOOD JOUR CNTRSKY HIGH SPORTS NILES $ 36.00 12/15/2014 62507 FIELD TRIPSOUTING FOR MASON PARKPRCS/FLEETWOOD JOUR CNTRMUSEUM OF SCIENCE & IN $ 717.50 12/16/2014 62507 FIELD TRIPSFIELD TRIP FOR AFTER SCHOOLFebruary 9, 2015Page 7 of 1657 of 567
Bank of America Credit Card for the Period ending December 31, 2014PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 80.00 12/17/2014 65025 FOOD MILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 181.18 12/17/2014 65025 FOOD SUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 35.96 12/17/2014 65025 FOOD SUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTR ULINE SHIP SUPPLIES $ 640.00 12/18/2014 65110 REC PROGRAM SUPPLIES BAGS FOR FOOD AND TOY DRIVEPRCS/FLEETWOOD JOUR CNTR U-HAUL-EVANSTON #75876 $ 72.57 12/18/2014 65110 REC PROGRAM SUPPLIES RENTAL FOR FOOD AND TOY DRIVEPRCS/FLEETWOOD JOUR CNTR GIORDANO`S OF EVANSTON $ 63.50 12/18/2014 65025 FOOD SUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 104.79 12/18/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR FOOD AND TOY DRIVEPRCS/FLEETWOOD JOUR CNTRWALGREENS #4218 $ 23.97 12/18/2014 65110 REC PROGRAM SUPPLIESTAPE FOR FOOD AND TOY DRIVEPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 24.29 12/19/2014 65025 FOODSUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTRSQ EVANSTONQUICKSIGNS $ 921.25 12/19/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR FOOD AND TOY DRIVEPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 155.34 12/19/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR FOOD AND TOY DRIVEPRCS/FLEETWOOD JOUR CNTRVOGUE FABRICS $ 45.73 12/19/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR KWANZAA PRODUCTIONPRCS/FLEETWOOD JOUR CNTRWAL-MART #1998 $ 188.10 12/19/2014 65025 FOODSUPPLIES FOR MAYORS HOLIDAY PROGRAMPRCS/FLEETWOOD JOUR CNTRWAL-MART #1998 $ 158.40 12/19/2014 65025 FOODSUPPLIES FOR MAYORS HOLIDAY PROGRAMPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 17.12 12/19/2014 65025 FOODSUPPLIES FOR MAYORS HOLIDAY PROGRAMPRCS/FLEETWOOD JOUR CNTRJEWEL #3428 $ 91.90 12/19/2014 65025 FOODSUPPLIES FOR MAYORS HOLIDAY PROGRAMPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 296.24 12/22/2014 65025 FOODBREAKFAST WITH SANTAPRCS/FLEETWOOD JOUR CNTRWING STOP # 376 $ 140.45 12/22/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR FOOD AND TOY DRIVEPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 896.60 12/22/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR FOOD AND TOY DRIVEPRCS/FLEETWOOD JOUR CNTRDD/BR #338026 Q35 $ 119.88 12/22/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR FOOD AND TOY DRIVEPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 43.76 12/22/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HOLIDAY PROJECTPRCS/FLEETWOOD JOUR CNTRUS TOY CO INC 2 $ 124.03 12/22/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HOLIDAY PROJECTSPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 33.36 12/23/2014 65025 FOODHOLIDAY SUPPLIES FOR MASONPRCS/FLEETWOOD JOUR CNTRDOLRTREE 3059 00030593 $ 58.00 12/23/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HOLIDAY PROJECTSPRCS/FLEETWOOD JOUR CNTRBEST BUY 00003137 $ 59.99 12/23/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR MASONPRCS/FLEETWOOD JOUR CNTRTARGET 00009274 $ 28.47 12/23/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR STORAGEPRCS/FLEETWOOD JOUR CNTRKENNY THE KLEENER-SKOK $ 111.50 12/24/2014 65110 REC PROGRAM SUPPLIESCLEANING OF TABLE CLOTHSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 286.63 12/24/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 23.92 12/24/2014 65025 FOODSUPPLIES FOR FJPRCS/FLEETWOOD JOUR CNTRDOLRTREE 673 00006734 $ 19.00 12/24/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR MASONPRCS/FLEETWOOD JOUR CNTROLD COUNTRY BUFFET #00 $ 312.01 12/29/2014 62507 FIELD TRIPSOUTING FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRNICKEL CITY $ 252.00 12/29/2014 62507 FIELD TRIPSOUTING FOR AFTER SCHOOLFebruary 9, 2015Page 8 of 1658 of 567
Bank of America Credit Card for the Period ending December 31, 2014PRCS/FLEETWOOD JOUR CNTR NAVY PIER GROUP SALES $ 833.00 12/29/2014 62507 FIELD TRIPS OUTING FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTR GFS MKTPLC #1915 $ 84.81 12/29/2014 65025 FOODSUPPLIES FOR KWANZAAPRCS/FLEETWOOD JOUR CNTRSUBWAY 00467514 $ 60.00 12/29/2014 65025 FOODSUPPLIES FOR KWANZAAPRCS/FLEETWOOD JOUR CNTRSUBWAY 00467514 $ 180.00 12/29/2014 65025 FOODSUPPLIES FOR KWANZAAPRCS/FLEETWOOD JOUR CNTRSUBWAY 00467514 $ 180.00 12/29/2014 65025 FOODSUPPLIES FOR KWANZAAPRCS/FLEETWOOD JOUR CNTRSUBWAY 00467514 $ 180.00 12/29/2014 65025 FOODSUPPLIES FOR KWANZAAPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 55.24 12/29/2014 65025 FOODSUPPLIES FOR KWANZAA PROGRAMPRCS/FLEETWOOD JOUR CNTRGIGIO S $ 70.05 12/29/2014 65025 FOODSUPPLIES FOR MASON PARKPRCS/FLEETWOOD JOUR CNTRCROWN TROPHY 54 $ 77.60 12/30/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HOLIDAY TOURNAMENTPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 40.00 12/31/2014 65025 FOODMILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 126.00 12/31/2014 65040 JANITORIAL SUPPLIESSUPPLIES FOR DANCE STUDIOPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 11.97 12/31/2014 65040 JANITORIAL SUPPLIESSUPPLIES FOR DANCE STUDIO FLOORPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 126.00 12/31/2014 65040 JANITORIAL SUPPLIESSUPPLIES FOR DANCE STUDIO FLOORSPRCS/FLEETWOOD JOUR CNTRSAMS CLUB #6444 $ 57.97 12/31/2014 65025 FOODSUPPLIES FOR RETIREMENTPRCS/LEVY SEN CNTR TIME OUT NEW YORK $ 499.99 12/02/2014 62205 ADVERTISINGLAKESHORE ARTS FESTIVAL ADVERTISINGPRCS/LEVY SEN CNTR AMAZON.COM $ 78.83 12/03/2014 65110 REC PROGRAM SUPPLIESBACK-UP SURGE PROTECTORPRCS/LEVY SEN CNTR PARTY CITY $ 105.84 12/04/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HOLIDAY BREAKFAST. WAS REIMBURSED BY THE LEVY SENIOR CENTER FOUNDATIONPRCS/LEVY SEN CNTR THE HOME DEPOT 1902 $ 19.54 12/05/2014 65050 BUILDING MAINTENANCE MATERIAL BUILDING SUPPLIESPRCS/LEVY SEN CNTR DAVIS TRANSPORTATION L $ 654.00 12/05/2014 62507 FIELD TRIPSDAYTRIP "CHRISTMAS BROADWAY" FOR SENIORSPRCS/LEVY SEN CNTR DAVIS TRANSPORTATION L $ 200.00 12/05/2014 62507 FIELD TRIPSDEPOSIT FOR SENIOR TRIPPRCS/LEVY SEN CNTR GFS MKTPLC #1915 $ 189.24 12/05/2014 65025 FOODFOOD FOR HOLIDAY BREAKFAST. WAS REIMBURSED BY THE LEVY SENIOR CENTER FOUNDATION.PRCS/LEVY SEN CNTR DD/BR #338026 Q35 $ 27.96 12/05/2014 65025 FOODROUNDTABLE FOR PROFESSIONALS AGE FRIENDLY EVANSTON!PRCS/LEVY SEN CNTR PHEASANT RUN RESORT ST $ 564.00 12/08/2014 62507 FIELD TRIPSDAYTRIP ADMISSION TO SHOW FOR SENIORSPRCS/LEVY SEN CNTR GFS MKTPLC #1915 $ 63.96 12/08/2014 65025 FOODKITCHEN SUPPLIES FOR LUNCH PROGRAMPRCS/LEVY SEN CNTR JEWEL #3487 $ 34.93 12/08/2014 65110 REC PROGRAM SUPPLIESPOINSETTAS FOR HOLIDAY PARTYPRCS/LEVY SEN CNTR AM SOCIETY AGING $ 515.00 12/10/2014 62295 TRAINING & TRAVELNATIONAL AMER SOC AGING CONFERENCE IN CHICAGO MARCH 2015PRCS/LEVY SEN CNTR AM SOCIETY AGING $ 225.00 12/12/2014 62360 MEMBERSHIP DUES MEMBERSHIP FOR THE AMERICAN SOCIETY ON AGINGPRCS/LEVY SEN CNTR LLLREPTILE AND SUPPLY $ 1,247.44 12/15/2014 62490 OTHER PROGRAM COSTSECOLOGY CRITTERS SUPPLIES: TANKS, FILTERS, TIMERS, BULBS, ETCPRCS/LEVY SEN CNTR RK WEST INC $ 857.50 12/15/2014 62490 OTHER PROGRAM COSTSPERSONAL FLOATATION DEVICES FOR CANOEING PROGRAM AT ECOLOGY. REIMBURSED BY EVANSTON ENVIRONMENTAL ASSOCIATION.PRCS/LEVY SEN CNTR MARIAN HEATH GREETING $ 224.48 12/16/2014 65110 REC PROGRAM SUPPLIES CARDS FOR THE LEVY CENTER GIFT SHOPPRCS/LEVY SEN CNTR DD/BR #338026 Q35 $ 20.99 12/17/2014 65025 FOODAGE FRIENDLY EVANSTON! TASKFORCE MEETINGPRCS/LEVY SEN CNTR 7-ELEVEN 27070 $ 3.29 12/18/2014 65025 FOODAGE FRIENDLY EVANSTON TASKFORCE MEETINGPRCS/LEVY SEN CNTR EPCO PAINT STORE 1252 $ 508.04 12/22/2014 65050 BUILDING MAINTENANCE MATERIAL PAINT FOR NOYES CENTERPRCS/LEVY SEN CNTR THE HOME DEPOT 1902 $ 70.38 12/26/2014 65050 BUILDING MAINTENANCE MATERIAL CLEANING SUPPLIES FOR BUILDINGPRCS/LEVY SEN CNTR THE HOME DEPOT 1902 $ 5.98 12/26/2014 65050 BUILDING MAINTENANCE MATERIAL OVEN CLEANER FOR KITCHENPRCS/NOYES CNTRD & D FINER FOODS $ 15.15 12/01/2014 65110 REC PROGRAM SUPPLIESEARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTRMALNATIS 22 $ 94.75 12/01/2014 65025 FOODYAP REUNION FOODPRCS/NOYES CNTROCS SOLUTIONS $ 6.95 12/02/2014 62490 OTHER PROGRAM COSTSEVANSTONARTBUZZ.COMPRCS/NOYES CNTRFOOD4LESS #0558 $ 49.78 12/08/2014 65110 REC PROGRAM SUPPLIESCHRISTMAS BREAK CAMP SUPPLIESPRCS/NOYES CNTROLDE ENGLISH CRACKERS $ 17.20 12/08/2014 65110 REC PROGRAM SUPPLIESCHRISTMAS BREAK CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 51.99 12/11/2014 65110 REC PROGRAM SUPPLIESALL ARTS PROGRAMS SUPPLIES (BUTCHER PAPER)PRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 18.99 12/11/2014 65110 REC PROGRAM SUPPLIESJUG GLUE ALL ARTS PROGRAM SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 15.60 12/11/2014 65110 REC PROGRAM SUPPLIESWINTER BREAK CAMP SUPPLIESFebruary 9, 2015Page 9 of 1659 of 567
Bank of America Credit Card for the Period ending December 31, 2014PRCS/NOYES CNTR AMAZON MKTPLACE PMTS $ 19.95 12/15/2014 65110 REC PROGRAM SUPPLIES WINTER BREAK CAMP SUPPLIESPRCS/NOYES CNTR AMERICANS FOR THE ARTS $ 150.00 12/17/2014 62360 MEMBERSHIP DUES MEMBERSHIP LASIK AND ALLYNPRCS/NOYES CNTR D & D FINER FOODS $ 28.92 12/17/2014 65110 REC PROGRAM SUPPLIES WINTER BREAK SUPPLIESPRCS/NOYES CNTR D & D FINER FOODS $ 15.72 12/30/2014 65110 REC PROGRAM SUPPLIES WINTER BREAK SUPPLIESPRCS/PARKS FORESTRY ARBORWEAR LLC $ 969.95 12/04/2014 65085 MINOR EQUIP & TOOLS ARBORIST PLANTS AND MATERIALS.PRCS/PARKS FORESTRY DES PLAINES MATERIAL & $ 537.50 12/05/2014 65085 MINOR EQUIP & TOOLSBANDING SUPPLIES.PRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 24.71 12/05/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES FOR PURCHASE.PRCS/PARKS FORESTRY HAROLD'S TRUE VALUE HD $ 7.49 12/05/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES PURCHASE.PRCS/PARKS FORESTRY HAROLD'S TRUE VALUE HD $ 36.96 12/05/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES.PRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 14.56 12/05/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSEQT MAINTENANCE SUPPLY PURCHASE.PRCS/PARKS FORESTRY FISHER EQUIPMENT $ 594.70 12/08/2014 65085 MINOR EQUIP & TOOLSBANDING SUPPLIES.PRCS/PARKS FORESTRY FISHER EQUIPMENT $ 832.68 12/08/2014 65085 MINOR EQUIP & TOOLSBANDING SUPPLIES.PRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 72.00 12/08/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSEQT MAINTENANCE SUPPLIES PURCHASE.PRCS/PARKS FORESTRY CITY WELDING SALES AND $ 35.61 12/08/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES PURCHASE.PRCS/PARKS FORESTRY CARQUEST 2759 $ 62.50 12/08/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES PURCHASE.PRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 79.96 12/08/2014 65085 MINOR EQUIP & TOOLSTARPS FOR TOP SOIL.PRCS/PARKS FORESTRY DES PLAINES MATERIAL & $ 950.00 12/08/2014 65085 MINOR EQUIP & TOOLSTOP SOIL MATERIALS.PRCS/PARKS FORESTRY ARBOR DAY FOUNDATION W $ 10.00 12/09/2014 62360 MEMBERSHIP DUESARBOR DAY FOUNDATION MEMBERSHIP DUES.PRCS/PARKS FORESTRY ARBORWEAR LLC $ 65.00 12/09/2014 65085 MINOR EQUIP & TOOLSARBORIST PANTS.PRCS/PARKS FORESTRY CARQUEST 2759 $ 164.99 12/09/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES PURCHASE.PRCS/PARKS FORESTRY DES PLAINES MATERIAL & $ 750.00 12/09/2014 65085 MINOR EQUIP & TOOLSTOP SOIL MATERIALS.PRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 135.57 12/10/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES PURCHASE.PRCS/PARKS FORESTRY DES PLAINES MATERIAL & $ 850.00 12/10/2014 65085 MINOR EQUIP & TOOLSTOP SOIL MATERIALS.PRCS/PARKS FORESTRY CARQUEST 2759 $ 9.98 12/11/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES PURCHASE.PRCS/PARKS FORESTRY LEMOI ACE HARDWARE $ 25.00 12/11/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES PURCHASE.PRCS/PARKS FORESTRY STOCOTE PRODUCTS INC $ 667.78 12/12/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSEQT MAINTENANCE MATERIALS.PRCS/PARKS FORESTRY DD/BR #338026 Q35 $ 119.95 12/12/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSEQT MAINTENANCE MATERIALS.PRCS/PARKS FORESTRY DES PLAINES MATERIAL & $ 492.50 12/12/2014 65085 MINOR EQUIP & TOOLSTOP SOIL MATERIALS.PRCS/PARKS FORESTRY CONTINENTAL RESEARCH C $ 341.69 12/15/2014 65090 SAFETY EQUIPMENTSAFETY SUPPLY PURCHASE.PRCS/PARKS FORESTRY DES PLAINES MATERIAL & $ 850.00 12/15/2014 65085 MINOR EQUIP & TOOLSTOP SOIL MATERIALS.PRCS/PARKS FORESTRY PARTSTREE.COM $ 61.97 12/16/201462199 PRK MAINTENANCE & FURNITUR REPLACEEQT MAINTENANCE SUPPLIES PURCHASE FOR PARKS.PRCS/PARKS FORESTRY EPCO PAINT STORE 1252 $ 52.23 12/16/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSEQT MAINTENANCE SUPPLIES PURCHASE.PRCS/PARKS FORESTRY CINTAS 60A SAP $ 100.16 12/17/2014 65085 MINOR EQUIP & TOOLSCINTAS FIRST AID SUPPLIES.PRCS/PARKS FORESTRY CINTAS 60A SAP $ 77.62 12/17/2014 65085 MINOR EQUIP & TOOLSCINTAS FIRST AID SUPPLIES.PRCS/PARKS FORESTRY LEMOI ACE HARDWARE $ 10.99 12/17/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSEQT MAINTENANCE MATERIALS.PRCS/PARKS FORESTRY STOCOTE PRODUCTS INC $ 621.62 12/17/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSEQT MAINTENANCE MATERIALS.PRCS/PARKS FORESTRY WW GRAINGER $ 97.08 12/17/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSEQT MAINTENANCE MATERIALS.PRCS/PARKS FORESTRY WW GRAINGER $ 7.25 12/17/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSEQT MAINTENANCE MATERIALS.PRCS/PARKS FORESTRY WW GRAINGER $ 161.80 12/17/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSEQT MAINTENANCE MATERIALS.PRCS/PARKS FORESTRY REINDERS T&I - KEYED $ 152.02 12/17/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES PURCHASE.PRCS/PARKS FORESTRY LEMOI ACE HARDWARE $ 69.97 12/17/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES PURCHASE.February 9, 2015Page 10 of 1660 of 567
Bank of America Credit Card for the Period ending December 31, 2014PRCS/PARKS FORESTRY LEMOI ACE HARDWARE $ 25.45 12/18/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES PURCHASE.PRCS/PARKS FORESTRY RADIOSHACK COR00164145 $ 24.99 12/19/2014 65010 BOOKS, PUBLICATIONS, MAPS CASE FOR CITY IPAD MINI.PRCS/PARKS FORESTRY ARLINGTON POWER EQUIPM $ 295.20 12/19/2014 65085 MINOR EQUIP & TOOLSCHAINSAW CHAIN.PRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 21.97 12/19/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES PURCHASE.PRCS/PARKS FORESTRY KENDALL HILL NURSER $ 77.25 12/22/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES PURCHASE.PRCS/PARKS FORESTRY CITY WELDING SALES AND $ 61.12 12/23/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES PURCHASE.PRCS/PARKS FORESTRY DES PLAINES MATERIAL & $ 850.00 12/23/2014 65085 MINOR EQUIP & TOOLSTOP SOIL MATERIALS.PRCS/PARKS FORESTRY DES PLAINES MATERIAL & $ 850.00 12/23/2014 65085 MINOR EQUIP & TOOLSTOP SOIL MATERIALS.PRCS/PARKS FORESTRY DES PLAINES MATERIAL & $ 850.00 12/24/2014 65085 MINOR EQUIP & TOOLSTOP SOIL MATERIALS.PRCS/PARKS FORESTRY LEMOI ACE HARDWARE $ 39.99 12/30/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES PURCHASE.PRCS/RBT CROWN CNTR EVANSTON NOW LLC $ 300.00 12/01/2014 62205 ADVERTISINGNUTCRACKER ICE SHOW ADVERTISING.PRCS/RBT CROWN CNTR GFS MKTPLC #1915 $ 185.08 12/02/2014 65025 FOODAFTER SCHOOL ADVENTURE SNACKPRCS/RBT CROWN CNTR GFS MKTPLC #1915 $ 62.91 12/02/2014 65110 REC PROGRAM SUPPLIESAFTER SCHOOL ADVENTURE SUPPLIESPRCS/RBT CROWN CNTR PETSMART INC 427 $ 53.21 12/02/2014 65110 REC PROGRAM SUPPLIESANIMAL SUPPLIESPRCS/RBT CROWN CNTR DISCOUNT SCHOOL SUPPLY $ 193.90 12/02/2014 65110 REC PROGRAM SUPPLIESCLASSROOM SUPPLIES FOR SCHOOL AGE PROGRAMS.PRCS/RBT CROWN CNTR CROWN TROPHY 54 $ 74.38 12/02/2014 65110 REC PROGRAM SUPPLIESNUTCRACKER PINS.PRCS/RBT CROWN CNTR GFS MKTPLC #1915 $ 188.76 12/02/2014 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR GFS MKTPLC #1915 $ 108.40 12/02/2014 65110 REC PROGRAM SUPPLIESPRESCHOOL SUPPLIESPRCS/RBT CROWN CNTR UFIRST LAUNDRY SVCS $ 32.49 12/03/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALMATTED CARPETS FOR LOBBY AREA.PRCS/RBT CROWN CNTR OLD COUNTRY BUFFET #00 $ 158.69 12/04/2014 62507 FIELD TRIPSAFTER SCHOOL PROGRAM FIELD TRIP.PRCS/RBT CROWN CNTR OLD COUNTRY BUFFET #00 $ 25.08 12/04/2014 62507 FIELD TRIPSAFTER SCHOOL PROGRAM FIELD TRIP.PRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 35.90 12/04/2014 65025 FOODPRESCHOOL MILKPRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 21.27 12/04/2014 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR WALGREENS #4218 $ 100.93 12/05/2014 65110 REC PROGRAM SUPPLIESPRESCHOOL MEDICAL SUPPLIESPRCS/RBT CROWN CNTR WILMETTE BICYCLE & SPO $ 120.00 12/05/2014 65110 REC PROGRAM SUPPLIESRENTAL SKATE SHARPENING.PRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 13.36 12/05/2014 65025 FOODSNACKSPRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 16.74 12/05/2014 65025 FOODSNACKSPRCS/RBT CROWN CNTR MICHAELS STORES 3849 $ 46.98 12/08/2014 65110 REC PROGRAM SUPPLIESART SUPPLIES FOR CLASS.PRCS/RBT CROWN CNTR THOMPSON BRANDS LLC $ 379.67 12/08/2014 65025 FOODCANDY NUTCRACKERS FOR ICE SHOW.PRCS/RBT CROWN CNTR US TOY CO INC 2 $ 84.28 12/08/2014 65110 REC PROGRAM SUPPLIESCLASSROOM EQUIPMENT FOR SCHOOL AGE PROGRAMS.PRCS/RBT CROWN CNTR PARTY CITY $ 22.89 12/08/2014 65110 REC PROGRAM SUPPLIESDECORATIONS AND SUPPLIES FOR CLASS PARTIES.PRCS/RBT CROWN CNTR PARTY CITY $ 166.80 12/08/2014 65110 REC PROGRAM SUPPLIESDECORATIONS FOR ICE SHOW.PRCS/RBT CROWN CNTR TARGET 00009274 $ 76.11 12/08/2014 65110 REC PROGRAM SUPPLIESDECORATIONS FOR LOBBY AND OFFICE.PRCS/RBT CROWN CNTR MENARDS MORTON GROVE $ 182.44 12/08/2014 65110 REC PROGRAM SUPPLIESPROP SUPPLIES FOR ICE SHOW SET.PRCS/RBT CROWN CNTR U-HAUL-EVANSTON #75876 $ 9.18 12/08/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALPROPANE FOR ICE EDGER.PRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 15.56 12/09/2014 65110 REC PROGRAM SUPPLIESPRESCHOOL HAND SOAPPRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 16.74 12/09/2014 65025 FOODPRESCHOOL MILKPRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 6.94 12/09/2014 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR UFIRST LAUNDRY SVCS $ 32.49 12/10/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALCARPET MATS FOR LOBBY AREA.PRCS/RBT CROWN CNTR THE HOME DEPOT 1902 $ 183.54 12/10/2014 65110 REC PROGRAM SUPPLIESPROP SUPPLIES FOR ICE SHOW.PRCS/RBT CROWN CNTR NONSTOP DANCING $ 125.00 12/11/2014 65110 REC PROGRAM SUPPLIESCOSTUMES FOR ICE SHOW.PRCS/RBT CROWN CNTR PAPA JOHN'S 01012 $ 127.63 12/11/2014 65025 FOODNUTCRACKER VOLUNTEERS DURING SET UP.PRCS/RBT CROWN CNTR GRACE ENTERPRISES $ 1,000.00 12/11/2014 62210 PRINTINGPROGRAMS FOR NUTCRACKER ON ICE PRODUCTTION.PRCS/RBT CROWN CNTR WALGREENS #4218 $ 35.01 12/11/2014 65025 FOODSNACKS FOR PROGRAM.PRCS/RBT CROWN CNTR THE HOME DEPOT 1902 $ 92.69 12/11/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR ICE SHOW.PRCS/RBT CROWN CNTR VOGUE FABRICS $ 134.14 12/12/2014 65110 REC PROGRAM SUPPLIESMATERIAL FOR ICE SHOW COSTUMES.PRCS/RBT CROWN CNTR THE HOME DEPOT 1902 $ 134.95 12/12/2014 65110 REC PROGRAM SUPPLIESNUTCRACKER SET SUPPLIES.PRCS/RBT CROWN CNTR SCHOLASTIC BOOK CLUB $ 55.00 12/12/2014 65110 REC PROGRAM SUPPLIESPRESCHOOL BOOKSPRCS/RBT CROWN CNTR WALGREENS #4218 $ 13.26 12/12/2014 65025 FOODSNACKSPRCS/RBT CROWN CNTR WALGREENS #4218 $ 22.05 12/15/2014 65110 REC PROGRAM SUPPLIESBATTERIESPRCS/RBT CROWN CNTR THE HOME DEPOT 1902 $ 60.85 12/15/2014 65050 BUILDING MAINTENANCE MATERIAL EXTENSION CORDS, AND CIRCUIT BREAKERS.PRCS/RBT CROWN CNTR RMC INC $ 602.00 12/15/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALLEAKING VALVE.PRCS/RBT CROWN CNTR TARGET 00009274 $ 11.96 12/15/2014 65110 REC PROGRAM SUPPLIESMATERIALS FOR SHOW.PRCS/RBT CROWN CNTR DD/BR #338026 Q35 $ 71.95 12/15/2014 65025 FOODREFREHSMENTS FOR FRIDAY MATINEE ICE SHOW VOLUNTEERS.February 9, 2015Page 11 of 1661 of 567
Bank of America Credit Card for the Period ending December 31, 2014PRCS/RBT CROWN CNTR SQ LEONARD SMITH $ 850.00 12/15/2014 41213 RESERVE CROWN ADVISORY BOARDSEARCHLIGHTS FOR 40TH ANNIVERSARY NUTCRACKER ICE SHOW.PRCS/RBT CROWN CNTR GFS MKTPLC #1915 $ 74.31 12/15/2014 65025 FOODSNACKSPRCS/RBT CROWN CNTR GFS MKTPLC #1915 $ 127.82 12/15/2014 65025 FOODSNACKS FOR PROGRAMS.PRCS/RBT CROWN CNTR UFIRST LAUNDRY SVCS $ 32.49 12/16/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALCARPETED MATS FOR LOBBY AREA.PRCS/RBT CROWN CNTR GFS MKTPLC #1915 $ 94.62 12/16/2014 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR GFS MKTPLC #1915 $ 40.90 12/16/2014 65110 REC PROGRAM SUPPLIESPRESCHOOL SUPPLIESPRCS/RBT CROWN CNTR HOUSE OF RENTAL $ 166.50 12/16/2014 41213 RESERVE CROWN ADVISORY BOARD TRUCK RENTAL TO PICK UP DONATION.PRCS/RBT CROWN CNTR PETSMART INC 427 $ 86.40 12/17/2014 65110 REC PROGRAM SUPPLIESPRESCHOOL ANIMAL SUPPLIESPRCS/RBT CROWN CNTR JEWEL #3428 $ 14.95 12/17/2014 65025 FOODPRESCHOOL MILKPRCS/RBT CROWN CNTR TRADER JOE'S #702 QPS $ 15.92 12/17/2014 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR JEWEL #3428 $ 44.14 12/17/2014 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR STARBUCKS #09559 EVANS $ 50.00 12/18/2014 65110 REC PROGRAM SUPPLIESGIFT CERTICATES FOR THEME SKATE EVENT.PRCS/RBT CROWN CNTR RMC INC $ 601.00 12/18/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALVALVE REPAIRS.PRCS/RBT CROWN CNTR IN GOURMET GORILLA, I $ 497.80 12/19/2014 65025 FOODPRESCHOOL LUNCHPRCS/RBT CROWN CNTR IN GOURMET GORILLA, I $ 500.00 12/19/2014 65025 FOODPRESCHOOL LUNCHPRCS/RBT CROWN CNTR IN GOURMET GORILLA, I $ 500.00 12/19/2014 65025 FOODPRESCHOOL LUNCHPRCS/RBT CROWN CNTR IN GOURMET GORILLA, I $ 500.00 12/19/2014 65025 FOODPRESCHOOL LUNCHPRCS/RBT CROWN CNTR IN GOURMET GORILLA, I $ 500.00 12/19/2014 65025 FOODSNACKS FOR PRESCHOOL PROGRAMS.PRCS/RBT CROWN CNTR IN GOURMET GORILLA, I $ 385.10 12/19/2014 65025 FOODSNACKS FOR PRESCHOOL PROGRAMS.PRCS/RBT CROWN CNTR IN GOURMET GORILLA, I $ 500.00 12/19/2014 65025 FOODSNACKS FOR PRESCHOOL PROGRAMS.PRCS/RBT CROWN CNTR TARGET 00009274 $ 43.22 12/22/2014 65110 REC PROGRAM SUPPLIESCHRISTMAS DECORATIONS FOR OFFICE AREA AND TREES.PRCS/RBT CROWN CNTR BRUNSWICK ZONE NILES $ 616.00 12/22/2014 62507 FIELD TRIPSFIELD TRIPS.PRCS/RBT CROWN CNTR MCDONALD'S M6867 OF $ 50.00 12/22/2014 65110 REC PROGRAM SUPPLIESGIFT CERTICATES FOR ICE SKATING THEME EVENT.PRCS/RBT CROWN CNTR WALGREENS #4218 $ 8.19 12/22/2014 65110 REC PROGRAM SUPPLIESPRESCHOOL PHOTOSPRCS/RBT CROWN CNTR WALGREENS #4218 $ 66.41 12/22/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR THE FROZEN SKATE EVENT.PRCS/RBT CROWN CNTR PETSMART INC 427 $ 45.65 12/23/2014 65110 REC PROGRAM SUPPLIESPRESCHOOL ANIMAL SUPPLIESPRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 128.01 12/23/2014 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR IN GOURMET GORILLA, I $ 1,496.56 12/23/2014 65025 FOODSNACKS FOR PRESCHOOL PROGRAMS.PRCS/RBT CROWN CNTR IN NEIL ESTRICK GALLE $ 463.75 12/24/2014 65110 REC PROGRAM SUPPLIESKILN REPAIRPRCS/RBT CROWN CNTR IN NEIL ESTRICK GALLE $ 474.00 12/24/2014 65110 REC PROGRAM SUPPLIESKILN REPAIRPRCS/RBT CROWN CNTR GAND MUSIC & SOUND $ 540.00 12/24/2014 65110 REC PROGRAM SUPPLIESWIRELESS HEADSETS FOR ICE SHOW.PRCS/RBT CROWN CNTR ENCHANTED CASTLE $ 221.00 12/26/2014 62507 FIELD TRIPSFIELD TRIPPRCS/RBT CROWN CNTR TRADER JOE'S #702 QPS $ 49.31 12/29/2014 65025 FOODPRESCHOOL SNACKSPRCS/RBT CROWN CNTR PAPER SOURCE $ 20.18 12/29/2014 65110 REC PROGRAM SUPPLIESWINDOW STICKERS FOR FROZEN SKATE EVENT.PRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 11.16 12/30/2014 65025 FOODPRESCHOOL MILKPRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 12.91 12/30/2014 65110 REC PROGRAM SUPPLIESPRESCHOOL SUPPLIESPRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 51.21 12/30/2014 65025 FOODWINTER BREAK CAMP SNACKSPRCS/RBT CROWN CNTR UFIRST LAUNDRY SVCS $ 32.49 12/31/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALCARPETED MATS FOR LOBBY AREA.PRCS/RBT CROWN CNTR PETSMART INC 427 $ 13.36 12/31/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CLASSROOM PETS.PRCS/RBT CROWN CNTR ORBIT SKATE CENTER $ 223.51 12/31/2014 62507 FIELD TRIPSWINTER BREAK CAMP FIELD TRIPPRCS/RECREATIONORIENTAL TRADING CO $ 68.36 12/01/2014 65110 REC PROGRAM SUPPLIESTABLE COVERS, GIFT BAGS, PICTURE MAGNETS FOR HOLIDAY PARTYPRCS/RECREATIONVISTAPR VISTAPRINT.COM $ 85.61 12/03/2014 65110 REC PROGRAM SUPPLIESHOLIDAY CARDS SENT TO THE VENDORS AT THE FARMERS' MARKETPRCS/RECREATIONFOOD4LESS #0558 $ 57.39 12/05/2014 65025 FOODREFRESHMENTS FOR PRCS DEPT RETREATPRCS/RECREATIONMICHAELS STORES 2037 $ 70.02 12/08/2014 22790 EMPLOYEE ADVISORY COMMITTEE COE STAFF LUNCHEON- TABLE AND ROOM DECORATIONSPRCS/RECREATIONMICHAELS STORES 2037 $ 48.53 12/08/2014 22790 EMPLOYEE ADVISORY COMMITTEE COE STAFF LUNCHEON- TABLE DECORATIONSPRCS/RECREATIONDUNKIN #306178 Q35 $ 108.98 12/08/2014 65025 FOODPRCS STAFF RETREAT REFRESHMENTSPRCS/RECREATIONMICHAELS STORES 2037 $ (52.52) 12/08/2014 65110 REC PROGRAM SUPPLIESRETURN OF PRODUCTS DUE TO OVERCHARGEPRCS/RECREATIONTARGET 00009282 $ 50.75 12/09/2014 22790 EMPLOYEE ADVISORY COMMITTEE COE STAFF LUNCHEON- PAPER PRODUCTSPRCS/RECREATIONDOLRTREE 673 00006734 $ 10.00 12/10/2014 22790 EMPLOYEE ADVISORY COMMITTEE COE STAFF LUNCHEON- DECORATIONSPRCS/RECREATIONMICHAELS STORES 3849 $ 25.62 12/10/2014 22790 EMPLOYEE ADVISORY COMMITTEE COE STAFF LUNCHEON- DECORATIONSPRCS/RECREATIONPARTY CITY $ 21.87 12/10/2014 22790 EMPLOYEE ADVISORY COMMITTEE COE STAFF LUNCHEON- PAPER PRODUCTSPRCS/RECREATIONMICHAELS STORES 8625 $ 55.74 12/10/2014 65125 OTHER COMMODITIESPRCS STAFF LUNCHEON- CRAFT ACTIVITYPRCS/RECREATIONMICHAELS STORES 3849 $ 65.95 12/10/2014 65125 OTHER COMMODITIESPRCS STAFF LUNCHEON- CRAFT ACTIVITYPRCS/RECREATIONVISTAPR VISTAPRINT.COM $ (46.50) 12/10/2014 65110 REC PROGRAM SUPPLIESREFUND FOR OVER CHARGEPRCS/RECREATIONGFS MKTPLC #1915 $ 85.37 12/11/2014 22790 EMPLOYEE ADVISORY COMMITTEE COE STAFF LUNCHEON- TABLECLOTHES AND DESSERTSPRCS/RECREATIONTARGET 00009274 $ 44.95 12/12/2014 65110 REC PROGRAM SUPPLIESCHILD SIZE GROCERY CARTS FOR THE FARMERS' MARKETPRCS/RECREATIONMALNATIS 22 $ 300.00 12/15/2014 65025 FOODCATERED PASTA AND SALAD FOR HOLIDAY PARTYFebruary 9, 2015Page 12 of 1662 of 567
Bank of America Credit Card for the Period ending December 31, 2014PRCS/RECREATION CENTURY THEATRES 43QPS $ 309.50 12/15/2014 62507 FIELD TRIPSFIELD TRIP FOR RCC AFTERSCHOOL PROGRAM -(NUTCRACKER WEEKEND)PRCS/RECREATION ILLINOIS PAPER & COPIE $ 538.00 12/15/2014 65095 OFFICE SUPPLIESPAPER SUPPLIES FOR PARKS AND RECREATION PROGRAMSPRCS/RECREATIONFOOD4LESS #0558 $ 19.60 12/15/2014 65025 FOODPEPSI, 7UP, AND ICE CREAM FOR HOLIDAY PARTYPRCS/RECREATIONFOOD4LESS #0558 $ (1.15) 12/15/2014 65025 FOODREFUND OF TAX CHARGE FOR PURCHASEPRCS/RECREATIONOFFICE DEPOT #510 $ 39.71 12/16/2014 65110 REC PROGRAM SUPPLIESBINDERS FOR COACH WORKSHOP, DESK CALENDERPRCS/RECREATIONTARGET 00009274 $ 99.59 12/16/2014 65125 OTHER COMMODITIESPRCS STAFF LUNCHEON- CRAFT ACTIVITYPRCS/RECREATIONGFS MKTPLC #1915 $ 195.03 12/16/2014 65125 OTHER COMMODITIESPRCS STAFF LUNCHEON- FOODPRCS/RECREATIONVISTAPR VISTAPRINT.COM $ (6.64) 12/16/2014 65110 REC PROGRAM SUPPLIESREFUND FOR OVERCHARGEPRCS/RECREATION200 W RANDOLPH SELF PA $ 16.00 12/17/2014 62295 TRAINING & TRAVELPARKING FEE FOR BOAT RAMP IMPROVEMENT MEETING WITH OVERSIGHT AGENCIESPRCS/RECREATIONDOLRTREE 673 00006734 $ 35.50 12/17/2014 65125 OTHER COMMODITIESPRCS STAFF LUNCHEON- CRAFT ACTIVITYPRCS/RECREATIONMALNATIS 22 $ 407.42 12/18/2014 65125 OTHER COMMODITIESPRCS STAFF LUNCHEON- FOODPRCS/RECREATIONMALNATIS 22 $ 377.43 12/18/2014 65125 OTHER COMMODITIESPRCS STAFF LUNCHEON- FOODPRCS/RECREATIONMOTION WATER SPORTS IN $ (57.98) 12/19/2014 65110 REC PROGRAM SUPPLIESRETURN OF FAULTY TUBEPRCS/RECREATIONGFS MKTPLC #1915 $ 11.98 12/22/2014 65025 FOODFOOD FOR BREAKFAST WITH SANTA EVENTPRCS/RECREATIONGFS MKTPLC #1915 $ 701.81 12/22/2014 62490 OTHER PROGRAM COSTSPURCHASE OF TURKEYS FOR MAYOR'S HOLIDAY EVENTPRCS/RECREATIONSTUDENT TRANSPORTATION $ 400.00 12/23/2014 62507 FIELD TRIPSSPLIT - BUS RENTAL FOR DEPARTMENT'S FIELD TRIPS 3040.62507 (40%)PRCS/RECREATIONSTUDENT TRANSPORTATION $ 600.00 12/23/2014 62507 FIELD TRIPSSPLIT - BUS RENTAL FOR DEPARTMENT'S FIELD TRIPS 3095.62507 (60%)PRCS/RECREATIONPLUG N PAY INC $ 47.30 12/26/2014 62490 OTHER PROGRAM COSTSWEB TRAC SERVICE FEE FOR PROCESSING CREDIT CARD TRANSACTIONS FOR REC TRACPRCS/RECREATIONPLUG N PAY INC $ 161.78 12/26/2014 62490 OTHER PROGRAM COSTSWEB TRAC SERVICE FEE FOR PROCESSING CREDIT CARD TRANSACTIONS FOR REC TRACPRCS/RECREATIONAMAZONPRIME MEMBERSHIP $ 99.00 12/29/2014 65125 OTHER COMMODITIESDISPUTED CHARGE- CONTACTED MASTERCARD CREDIT PENDINGPRCS/RECREATIONOFFICE DEPOT #510 $ 24.00 12/31/2014 65110 REC PROGRAM SUPPLIESBINDERS FOR COACH WORKSHOPPRCS/YOUTH ENGAGEMENT RED LIGHT ENFORCEMENT $ 102.50 12/12/2014 62490 OTHER PROGRAM COSTSCITY OUTREACH WORKER OUTREACH VEHICLE COSTS.PRCS/YOUTH ENGAGEMENT SQ EVANSTON CHICKEN S $ 166.48 12/15/2014 65025 FOODFOOD FOR TEEN SUMMIT AT MASON PARK FIELD HOUSEPRCS/YOUTH ENGAGEMENT WALGREENS #2619 $ 6.11 12/15/2014 65025 FOODWATER FOR TEEN SUMMIT AT MASON PARK FIELD HOUSEPUBLIC WORKS/ADMIN TARGET 00011684 $ 120.96 12/01/2014 62295 TRAINING & TRAVELSUPPLIES FOR MEETING/TRAINING.PUBLIC WORKS/ADMIN NSC NORTHERN SAFETY CO $ 105.77 12/02/2014 65090 SAFETY EQUIPMENTSAFETY SUPPLIES AND EQUIPMENT.PUBLIC WORKS/ADMIN EVANSTON SIGNS AND GRA $ 36.00 12/03/2014 65050 BUILDING MAINTENANCE MATERIAL AED SIGNS FOR CIVIC CENTERPUBLIC WORKS/ADMIN NSC NORTHERN SAFETY CO $ 120.71 12/03/2014 65090 SAFETY EQUIPMENTSAFETY SUPPLIES AND EQUIPMENT.PUBLIC WORKS/ADMIN LEMOI ACE HARDWARE $ 9.98 12/04/2014 65050 BUILDING MAINTENANCE MATERIAL MINOR TOOLS AND EQUIPMENT.PUBLIC WORKS/ADMIN COMPUTER TRAINING S $ (289.00) 12/04/2014 62295 TRAINING & TRAVELREFUND FOR PURCHASE.PUBLIC WORKS/ADMIN MURRAY AND TRETTEL, IN $ 1,050.00 12/05/2014 65515 OTHER IMPROVEMENTSSITE SPECIFIC SNOW TOTALS.PUBLIC WORKS/ADMIN OFFICE DEPOT #510 $ 25.97 12/10/2014 65090 SAFETY EQUIPMENTUSB DRIVES FOR ENGINEERINGPUBLIC WORKS/ADMIN OFFICE DEPOT #510 $ 29.99 12/12/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALOFFICE SUPPLIES.PUBLIC WORKS/ADMIN FASTENAL COMPANY01 $ 233.57 12/12/2014 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES AND EQUIPMENT FOR MAINTENANCE.PUBLIC WORKS/ADMIN EVANSTON IMPRINTABLES $ 235.15 12/15/2014 65090 SAFETY EQUIPMENTSAFETY COAT AND VESTS FOR ENGINEERING.PUBLIC WORKS/ADMIN FULLIFE SAFETY $ 340.00 12/17/2014 65090 SAFETY EQUIPMENTEQUIPMENT AND SUPPLIES FOR BUILDING MAINTENANCE.PUBLIC WORKS/ADMIN FULLIFE SAFETY $ 192.08 12/17/2014 65090 SAFETY EQUIPMENTSAFETY EQUIPMENT AND SUPPLIES.PUBLIC WORKS/ADMIN NSC NORTHERN SAFETY CO $ 222.83 12/22/2014 65090 SAFETY EQUIPMENTSAFETY EQUIPMENT AND SUPPLIES.PUBLIC WORKS/ADMIN NSC NORTHERN SAFETY CO $ 167.76 12/22/2014 65090 SAFETY EQUIPMENTSAFETY EQUIPMENT AND SUPPLIES.PUBLIC WORKS/ADMIN MIDWEST FENCE CORPORAT $ 3,305.82 12/23/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSGUARD RAIL REPAIR.PUBLIC WORKS/ADMIN U OF IL ONLINE PAYMENT $ 50.00 12/26/2014 62295 TRAINING & TRAVELREGISTRATION FOR TRAINING/CLASS.PUBLIC WORKS/ADMIN DICK'S CLOTHING&SPORTI $ 199.90 12/29/2014 65050 BUILDING MAINTENANCE MATERIAL DUMBBELLS FOR FITNESS ROOM AT CIVIC CENTER.PUBLIC WORKS/ADMIN DICK'S CLOTHING&SPORTI $ 9.98 12/29/2014 65050 BUILDING MAINTENANCE MATERIAL DUMBBELLS FOR FITNESS ROOM AT CIVIC CENTER.PUBLIC WORKS/ADMIN AMERICAN PUBLIC WORKS $ 390.00 12/31/2014 62295 TRAINING & TRAVELAPWA AWARDS LUNCHEON.PUBLIC WORKS/FLEET IMPERIAL SUPPLIES $ 55.49 12/04/2014 65060 MATERIALS TO MAINTAIN AUTOS RECIPRICATING SAW BLADESPUBLIC WORKS/FLEET WW GRAINGER $ (32.88) 12/05/2014 65060 MATERIALS TO MAINTAIN AUTOS FLUORESCENT BULBS DELIVERED BROKENPUBLIC WORKS/FLEET LEMOI ACE HARDWARE $ 22.95 12/08/2014 65060 MATERIALS TO MAINTAIN AUTOS NUTS/BOLTSPUBLIC WORKS/FLEET LEMOI ACE HARDWARE $ 18.99 12/10/2014 65060 MATERIALS TO MAINTAIN AUTOS TIMER FOR #316PUBLIC WORKS/FLEET ZORO TOOLS INC $ 227.63 12/15/2014 65085 MINOR EQUIPMENT AND TOOLS RATCHET PULLERPUBLIC WORKS/FLEET AMAZON MKTPLACE PMTS $ 141.64 12/16/2014 65085 MINOR EQUIP & TOOLSJUMPER PACKPUBLIC WORKS/FLEET HERMS PALACE $ 46.00 12/16/2014 65025 FOODLUNCH FOR FIRE DEPARTMENT MEETINGFebruary 9, 2015Page 13 of 1663 of 567
Bank of America Credit Card for the Period ending December 31, 2014PUBLIC WORKS/FLEET AMAZON MKTPLACE PMTS $ 7.37 12/16/2014 65085 MINOR EQUIP & TOOLS POWER CORD FOR JUMOER PACKPUBLIC WORKS/FLEET IMPERIAL SUPPLIES $ 67.54 12/17/2014 65060 MATERIALS TO MAINTAIN AUTOS SNOW BRUSHESPUBLIC WORKS/FLEET IMPERIAL SUPPLIES $ 81.46 12/18/2014 65060 MATERIALS TO MAINTAIN AUTOS NUTS/BOLTSPUBLIC WORKS/FLEET LEMOI ACE HARDWARE $ 37.97 12/19/2014 65060 MATERIALS TO MAINTAIN AUTOS PAINTPUBLIC WORKS/FLEET JOHN DEERE PUBLICATION $ 70.85 12/30/2014 65060 MATERIALS TO MAINTAIN AUTOS PARTS MANUAL JOHN DEERE GATORSPUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 12.97 12/01/2014 65085 MINOR EQUIP & TOOLSCONCRETE MIXER DRILL ATTACHMENT FOR UPKEEP AND REPAIR.PUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 19.36 12/01/2014 65085 MINOR EQUIP & TOOLS HOME DEPOT EXTENSION CORDS FOR TRUCKS.PUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 8.91 12/01/2014 65085 MINOR EQUIP & TOOLS PROPANE TORCH KIT.PUBLIC WORKS/ST&SANITATION LEMOI ACE HARDWARE $ 17.94 12/05/2014 65085 MINOR EQUIPMENT AND TOOLS LIGHT BULBS FOR PARKING GARAGE.PUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 11.76 12/08/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS ANCHORING SUPPLIES FOR TRUCKS.PUBLIC WORKS/ST&SANITATION WW GRAINGER $ 419.69 12/09/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS STORAGE BIN AND WEIGHT SCALE FOR SNOW AND ICE.PUBLIC WORKS/ST&SANITATION CONTINENTAL RESEARCH C $ 358.24 12/10/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS WINTER GLOVES AND RUST PAINT.PUBLIC WORKS/ST&SANITATION DIECASTMODELSWHOLES $ 57.89 12/11/2014 65125 OTHER COMMODITIES SUPPLIES FOR DEPARTMENT GATHERING.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH -O'HARE D $ 100.51 12/12/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS 5 GALLON EMULSION FOR STREET REPAIR AND MAINTENANCE.PUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 26.50 12/12/2014 65085 MINOR EQUIP & TOOLS CHAIN FOR OPERATIONS.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - O'HARE $ 284.05 12/12/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS SURFACE ASPHALT FOR STREET REPAIRS.PUBLIC WORKS/ST&SANITATION RUSSO HARDWARE - SCHIL $ 331.98 12/15/2014 65625 FURNITURES AND FIXTURES PURCHASE FOR LAWNMOWER ENGINE AND GLOVES.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - O'HARE $ 227.24 12/15/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSSURFACE ASPHALT PURCHASE FOR STREET REPAIR AND MAINTENANCE.PUBLIC WORKS/ST&SANITATION REHRIG PACIFIC COMPANY $ 1,475.00 12/16/2014 65625 FURNITURES AND FIXTURES 95 GALLON RECYCLING LIDS.PUBLIC WORKS/ST&SANITATION CONTINENTAL RESEARCH C $ 55.65 12/16/2014 65090 SAFETY EQUIPMENTICE CLEATS FOR EMPLOYEES.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - O'HARE $ 227.24 12/16/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSSURFACE ASPHALT FOR STREET REPAIR AND MAINTENANCE.PUBLIC WORKS/ST&SANITATION REHRIG PACIFIC COMPANY $ 1,337.50 12/17/2014 65625 FURNITURES AND FIXTURES 65 GALLON RECYCLING LIDS.PUBLIC WORKS/ST&SANITATION CROWN TROPHY 54 $ 60.00 12/17/2014 65125 OTHER COMMODITIESPLAQUE FOR EMPLOYEE RETIREMENT.PUBLIC WORKS/ST&SANITATION LEMOI ACE HARDWARE $ 25.23 12/17/2014 65085 MINOR EQUIP & TOOLSSUPPLIES AND EQUIPMENT FOR EMPLOYEES.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - O'HARE $ 170.43 12/17/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSSURFACE ASPHALT FOR STREET REPAIR AND MAINTENANCE.PUBLIC WORKS/ST&SANITATION CONTINENTAL RESEARCH C $ 601.07 12/17/2014 65090 SAFETY EQUIPMENTWINTER GLOVES FOR STREETS AND SANITATION.PUBLIC WORKS/ST&SANITATION INTERSTATE ALL BATTERY $ 251.10 12/18/2014 65115 TRAFFIC CONTROL SUPPLIES BATTERIES FOR BARRICADE LIGHTS.PUBLIC WORKS/ST&SANITATION OFFICE DEPOT #510 $ 56.47 12/18/2014 65625 FURNITURES AND FIXTURES DRY ERASE BOARDS FOR SPECIAL PICKUP PROGRAM.PUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 29.69 12/18/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSPARTS FOR SALT SPREADER.PUBLIC WORKS/ST&SANITATION RUSSO HARDWARE - SCHIL $ 563.50 12/18/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSSALT FOR THE SERVICE CENTER DECK.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - O'HARE $ 170.43 12/18/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSSURFACE ASPHALT FOR STREET REPAIR AND MAINTENANCE.PUBLIC WORKS/ST&SANITATION INTERNATIONAL MUNICIPA $ 75.00 12/18/2014 62295 TRAINING & TRAVELTRAINING AND MEMBERSHIP CHARGES.PUBLIC WORKS/ST&SANITATION INTERNATIONAL MUNICIPA $ 85.00 12/18/2014 62295 TRAINING & TRAVELTRAINING AND MEMBERSHIP CHARGES.PUBLIC WORKS/ST&SANITATION U OF IL ONLINE PAYMENT $ 68.00 12/19/2014 62295 TRAINING & TRAVELPESTICIDE LICENSING AND TESTING.February 9, 2015Page 14 of 1664 of 567
Bank of America Credit Card for the Period ending December 31, 2014PUBLIC WORKS/ST&SANITATION TRAFFIC CONTROL AND PR $ 450.60 12/19/2014 65115 TRAFFIC CONTROL SUPPLIES STREET SIGN FACES.PUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 45.97 12/22/2014 65085 MINOR EQUIP & TOOLS CHAIN TO SECURE RECYCLING CAN LIDS.PUBLIC WORKS/ST&SANITATION OHIO VALLEY AG LLC $ 208.04 12/24/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS PARTS FOR SALT BRINE ROOM.PUBLIC WORKS/ST&SANITATION OFFICE MAX $ 78.47 12/29/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALTIME CARD LABELS.PUBLIC WORKS/ST&SANITATION EPCO PAINT STORE 1252 $ 406.96 12/30/2014 65115 TRAFFIC CONTROL SUPPLIES NEW BARRICADE BOARDS.PUBLIC WORKS/ST&SANITATION EVANSTON LUMBER $ 309.60 12/30/2014 65115 TRAFFIC CONTROL SUPPLIES SAFETY PAINT FOR NEW BARRICADE BOARDS.PUBLIC WORKS/ST&SANITATION REHRIG PACIFIC COMPANY $ 1,442.51 12/31/2014 65625 FURNITURES AND FIXTURES BLUE RECYCLING DUMPSTERS.PUBLIC WORKS/ST&SANITATION REHRIG PACIFIC COMPANY $ 1,442.51 12/31/2014 65625 FURNITURES AND FIXTURES BLUE RECYCLING DUMPSTERS.PUBLIC WORKS/ST&SANITATION RUSSO HARDWARE - SCHIL $ 105.04 12/31/2014 65085 MINOR EQUIP & TOOLS MINOR EQUIPMENT FOR STREET REPAIR AND MAINTENANCE.PUBLIC WORKS/ST&SANITATION ROADSAFE 1001 $ 1,000.00 12/31/2014 65115 TRAFFIC CONTROL SUPPLIES STREET SIGN MATERIALS.PUBLIC WORKS/TRANS THE UPS STORE #1037 $ 22.75 12/10/2014 65085 MINOR EQUIP & TOOLSSHIPPING COST FOR SAMPLE STREET LIGHT PARTS.PUBLIC WORKS/TRANS PURE ELECTRIC $ 192.90 12/11/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALBULBS FOR STREET LIGHTS.PUBLIC WORKS/TRANS OFFICE DEPOT #510 $ 76.93 12/11/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIES.PUBLIC WORKS/TRANS PURE ELECTRIC $ 358.62 12/18/2014 65115 TRAFFIC CONTROL SUPPLIES BULBS FOR STREET LIGHTS AND TRAFFIC SIGNAL.PUBLIC WORKS/TRANS PURE ELECTRIC $ 74.85 12/22/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOURESCENT LAMPS FOR HOWARD STREET SIGN.PUBLIC WORKS/TRANS INST OF TRANS ENGINEER $ 280.00 12/30/2014 62360 MEMBERSHIP DUESMEMBERSHIP AND TRAINING DUES.PUBLIC WORKS/TRANS ILSTATE FIRE MARSHAL B $ 143.29 12/31/2014 62509 SERVICE AGREEMENTS/CONTRACTS BOILER AND AND PRESSURE VESSEL INSPECTION.UTILITIES/ADMINSFI PHOTOSBYSHUTTERFLY $ 100.41 12/04/2014 62295 TRAINING & TRAVELERROR CHARGE. CREDIT WILL BE ISSUED ON THE NEXT STATEMENT.UTILITIES/ADMIND & D FINER FOODS $ 29.30 12/22/2014 68205 PUBLIC WKS CONTINGENCIESPOP AND PLASTIC CUPS FOR THE SAFETY MEETING HOLIDAY LUNCHEON.UTILITIES/ADMINPANINO'S PIZZERIA OR $ 89.83 12/22/2014 65125 OTHER COMMODITIESSPLIT - FOOD FOR SAFETY MEETING HOLIDAY LUNCHEON (29.3%)UTILITIES/ADMINPANINO'S PIZZERIA OR $ 216.71 12/22/2014 68205 PUBLIC WKS CONTINGENCIESSPLIT - FOOD FOR SAFETY MEETING HOLIDAY LUNCHEON (70.7%)UTILITIES/DISTIN MSFGRAPHICS $ 750.00 12/01/2014 62210 PRINTINGPRINTING OF TEMPORARY WATER SHUT-OFF DOOR HANGERS, AND EMERGENCY WATER SHUT-OFF DOOR HANGERS.UTILITIES/DISTTHE HOME DEPOT 1902 $ 225.14 12/04/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSPARTS FOR VEHICLE #920.UTILITIES/DISTTHE HOME DEPOT 1902 $ 213.84 12/10/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSPARTS FOR VEHICLE #920.UTILITIES/DISTMETAL SUPERMARKETS $ 937.75 12/10/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSPARTS FOR VEHICLE #920.UTILITIES/DISTMETAL SUPERMARKETS $ 696.98 12/17/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSPARTS FOR VEHICLE #920.UTILITIES/DISTTHE HOME DEPOT 1902 $ 69.64 12/18/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSPARTS FOR VEHICLE #920.UTILITIES/DISTAMERICAN WATER WORKS A $ 150.00 12/19/2014 62295 TRAINING & TRAVELREGISTRATION FOR WATERCON 2015 CONFERENCE.UTILITIES/DISTHD SUPPLY WATERWORKS 4 $ 788.63 12/22/2014 65080 MERCHANDISE FOR RESALE 8" MJ VALVE (NOT OVERSIZED).UTILITIES/DISTHD SUPPLY WATERWORKS 4 $ (1,452.28) 12/22/2014 65080 MERCHANDISE FOR RESALE CREDIT FOR ERROR CHARGE.UTILITIES/DISTHD SUPPLY WATERWORKS 4 $ 1,452.28 12/22/2014 65080 MERCHANDISE FOR RESALEERROR CHARGE, CREDIT IS LISTED ON THIS MONTH'S STATEMENT.UTILITIES/DISTHD SUPPLY WATERWORKS 4 $ 394.98 12/22/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSMARKING PAINT.UTILITIES/DISTMCMASTER-CARR $ 50.70 12/22/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSPARTS FOR VEHICLE #920.UTILITIES/FILTRATION CANNON WATER TECHNO $ 245.15 12/02/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALCHEMICAL FEED PUMP REBUILD KIT.UTILITIES/FILTRATION VWR INTERNATIONAL INC $ 247.60 12/02/2014 62465 OUTSIDE LAB SERVICESMICROBIAL CONTROLS FOR QC.February 9, 2015Page 15 of 1665 of 567
Bank of America Credit Card for the Period ending December 31, 2014UTILITIES/FILTRATION DREISILKER ELEC MOT $ 187.35 12/02/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALUNIT HEATER MOTOR.UTILITIES/FILTRATION PURE ELECTRIC $ 134.40 12/03/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL CONDUIT.UTILITIES/FILTRATION MCMASTER-CARR $ 36.62 12/04/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALV-BELT PULLEY.UTILITIES/FILTRATION WW GRAINGER $ 103.16 12/09/2014 65085 MINOR EQUIP & TOOLSDIGITAL CALIPER AND SCISSORS.UTILITIES/FILTRATION AMERICAN WATER WORKS A $ 250.00 12/10/2014 62295 TRAINING & TRAVELREGISTRATION FOR THE WATERCON 2015 CONFERENCE.UTILITIES/FILTRATION MCMASTER-CARR $ 107.62 12/12/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALHOSE AND CLAMPS.UTILITIES/FILTRATION AFFILIATED STEAM EQUIP $ 13.26 12/15/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALFREIGHT.UTILITIES/FILTRATION HD SUPPLY WATERWORKS 4 $ 225.80 12/15/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALPIPE SPOOL PIECE.UTILITIES/FILTRATION AFFILIATED STEAM EQUIP $ 471.00 12/15/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALSTEAM TRAPS.UTILITIES/FILTRATION HAWKINS INC $ 352.10 12/16/2014 65015 CHEMICALSGRANULAR CHLORINE.UTILITIES/FILTRATION ROBERT BROOKE & ASSOCI $ 38.18 12/16/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALLOCKER PARTS.UTILITIES/FILTRATION WW GRAINGER $ 67.48 12/16/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALNUT DRIVERS AND BATTERIES.UTILITIES/FILTRATION IN ICL CALIBRATION LA $ 116.72 12/16/2014 62465 OUTSIDE LAB SERVICESYEARLY CALIBRATION FOR MAXIMUM REGISTERING.UTILITIES/FILTRATION CINTAS 60A SAP $ 50.78 12/17/2014 65075 MEDICAL & LAB SUPPLIESFIRST AID SUPPLY.UTILITIES/FILTRATION VWR INTERNATIONAL INC $ 149.79 12/17/2014 62465 OUTSIDE LAB SERVICESPOTASSIUM IODIDE, STD PH 10, STD PH 7.UTILITIES/FILTRATION BEST BUY 00003137 $ 799.99 12/17/2014 65515 OTHER IMPROVEMENTSSECURITY MONITOR.UTILITIES/FILTRATION THE HOME DEPOT 1902 $ 80.36 12/18/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALPIPE FITTINGS.UTILITIES/FILTRATION VWR INTERNATIONAL INC $ 92.70 12/22/2014 62465 OUTSIDE LAB SERVICESPIPETTE CANISTER.UTILITIES/FILTRATION WW GRAINGER $ 72.23 12/23/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALCUTTING OIL AND MACHINE SCREWS.UTILITIES/FILTRATION AMAZON.COM $ 82.85 12/23/2014 65085 MINOR EQUIP & TOOLSTOOL CABINET.UTILITIES/FILTRATION ULINE SHIP SUPPLIES $ 262.60 12/24/2014 65040 JANITORIAL SUPPLIESHAND TOWELS AND DISPENSER.UTILITIES/FILTRATION ADVANCED DOOR CONTROL $ 286.83 12/26/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALDOOR CLOSER.UTILITIES/FILTRATION AUTOMATIONDIRECT.COM $ 90.00 12/30/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALPOWER SUPPLIES.UTILITIES/FILTRATION MSC $ 54.60 12/30/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALPVC FITTINGS.UTILITIES/FILTRATION AFFILIATED STEAM EQUIP $ 50.87 12/30/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALSTRAINERS (PIPE FITTINGS).UTILITIES/FILTRATION WEARGUARD 81377577 $ 224.44 12/31/2014 65020 CLOTHINGUNIFORM JACKET AND CITY LOGO SET-UP FEE.UTILITIES/PUMPINGWW GRAINGER $ 230.50 12/02/2014 65035 PETROLEUM PRODUCTSPORTABLE HEATERS FOR THE SERVICE BUILDING.UTILITIES/PUMPINGESCO PRODUCTS INC $ 63.76 12/03/2014 65035 PETROLEUM PRODUCTSOIL LEVEL SIGHT GLASSES.UTILITIES/PUMPINGWW GRAINGER $ 171.82 12/04/2014 65035 PETROLEUM PRODUCTSABSORBENT PADS FOR OIL BARRELS.UTILITIES/PUMPINGWW GRAINGER $ 655.10 12/09/2014 65035 PETROLEUM PRODUCTSMISCELLANEOUS MATERIALS FOR ANNUAL LUBE.UTILITIES/PUMPINGCOTTERMAN COMPANY $ 1,095.44 12/15/2014 65702 WATER GENERAL PLANTLADDER FOR THE SERVICE BUILDING.UTILITIES/PUMPINGUS PLASTICS/NEATLY SMA $ 35.22 12/15/2014 65035 PETROLEUM PRODUCTSOIL SAMPLE BOTTLE FOR ANNUAL LUBE.UTILITIES/PUMPINGPATTEN $ 395.90 12/16/2014 65035 PETROLEUM PRODUCTSTACHOMETER FOR #7 HIGH LIFT PUMP.UTILITIES/PUMPINGPATTEN $ 488.25 12/18/2014 65035 PETROLEUM PRODUCTS#4 HIGH LIFT PUMP TURBOCHARGER CARTRIDGE.UTILITIES/PUMPINGINDUSTRIAL SAFETY GEAR $ 46.13 12/18/2014 65035 PETROLEUM PRODUCTSCONTROL ROOM FLASHLIGHT.UTILITIES/PUMPINGLOVEGREEN SAFETY INC $ 73.26 12/18/2014 65035 PETROLEUM PRODUCTSDISCONNECT SWITCH FOR #4 HIGH LIFT PUMP.UTILITIES/PUMPINGWATER SERVICE CONS $ 222.63 12/18/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALREBUILD KIT FOR THE AIR COMPRESSOR RPZ.UTILITIES/PUMPINGDGI SUPPLY $ 437.92 12/19/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALREPLACEMENT BLADES FOR THE BANDSAW.UTILITIES/PUMPINGPATTEN $ 123.63 12/23/2014 65035 PETROLEUM PRODUCTSREPLACEMENT GASKETS FOR #3 AND #4 HIGH LIFT PUMPS ENGINE.UTILITIES/PUMPINGAUTOMATIONDIRECT.COM $ 186.00 12/30/2014 65035 PETROLEUM PRODUCTSLED INDICATORS FOR THE LOW LIFT MCCORMICK METER.UTILITIES/PUMPINGBESTOP, INC $ 14.90 12/31/2014 65035 PETROLEUM PRODUCTSSTEP BRACKET FOR VEHICLE #925.UTILITIES/SEWERAMAZON.COM $ 116.58 12/10/201462245 OTHER EQ MAINTBUMPER HITCH STEP FOR VEHICLE #910.ALL OTHER STATEMENT TOTAL $ 155,492.73 February 9, 2015Page 16 of 1666 of 567
For City Council meeting of February 9, 2015 Item A3.1
Business of the City by Motion: Harley Davidson Leases for Police Department
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Richard Eddington, Chief of Evanston P.D.
Lonnie Jeschke, CPFP, Manager, Fleet Services
Subject: Annual Harley Davidson Lease Agreements for the Evanston Police
Department (Bid 15-05)
Date: January 21, 2015
Recommended Action:
The staff of the Fleet Services Division of the Public Works Department and staff of the
Evanston Police Department recommend City Council approval for the City Manager to
sign a one (1) year lease agreement with City Limits Harley Davidson Inc. located at
2015 N. Rand Road in Palatine, Illinois 60074 in the amount of $28,875.00 for the
period of June 1, 2015 to May 31, 2016 for seven (7) leased Harley Davidson
motorcycles for the Evanston Police Department.
Funding Source:
The Vehicle Replacement Fund, Vehicle Lease Charges (7780.62402) has a budgeted
amount of $35,000.00 for this lease expense.
Summary:
Historically, the Fleet Services Division of the Public Works Department has utilized and
leveraged state bid pricing for leasing of motorcycles for the Evanston Police
Department through the Central Management Service (CMS) which typically provides a
bid award for the Illinois State Police Department. This year, there was no such bid
award for this type of lease agreement. Therefore, staff from Fleet Services and the
E.P.D. created a technical bid specification for leasing Harley Davidson motorcycles. A
bid document was created and prepared with the Purchasing Division (Bid # 15-05) for
a one (1) year lease agreement for 2015 - 2016 with two (2) additional one (1) year
options to renew in 2016 -2017 and 2017 - 2018. The bid went out for publication in the
Pioneer Press, and to seven (7) Harley Davidson Dealers during the first week of
January 2015 with a bid opening date of January 20, 2015.
Memorandum
67 of 567
Three (3) bids were received. One (1) from Chicago Harley-Davidson located in
Glenview Illinois, one (1) from Woodstock Harley-Davidson located in Woodstock Illinois
and one (1) from City-Limits Harley-Davidson located in Palatine Illinois. In the most
recent ten (10) years, all three (3) of these Harley Davidson dealers have provided the
City of Evanston with leased motorcycles throughout this ten (10) year period.
Vendor Lease Year Unit Price $$ Unit Price $$ X 7 =
Extended Price $$
2015 - 2016 $7,744.88 $54,214.66
Chicago H.D. Glenview 2016 - 2017 $8,554.28 $59,879.96
2017 - 2018 $9,406.28 $65,843.96
Total = $179,938.58
2015 - 2016 $4,500.00 $31,500.00
Woodstock H.D. 2016 - 2017 $4,700.00 $32,900.00
2017 - 2018 $4,900.00 $34,300.00
Total = $98,700.00
2015 - 2016 $4,125.00 $28,875.00
City Limits H.D. Palatine 2016 - 2017 $4,725.00 $33,075.00
2017 - 2018 $4,725.00 $33,075.00
Total = $95,025.00
Based on the outcome of the three (3) bids received, staff recommends this bid (#15-
05) be awarded to City Limits Harley-Davidson with the two (2) one (1) year renewal
options based on funding and City Council approval.
The Evanston Police Department has utilized leased Harley Davidson motorcycles for
their Traffic Division on a seasonal basis for many years. In addition, City Limits Harley
Davidson in Palatine is in relatively close proximity to Evanston which minimizes out-of-
service time of the motorcycles and the officers who operate them when the required
1,000 mile check of operation and oil is required as mandated by the manufacturer that
is contained within the “lease agreement”.
Attachment:
Copy of City Limits Harley-Davidson Lease Agreement
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For City Council meeting of February 9, 2015 Item A3.2
Business of the City by Motion: Crack Sealing Contract
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Jim Maiworm, Asst. Director of Public Works Operations & Maintenance
Subject: Contract Extension for 2015 Crack Sealing Program
Date: January 10, 2015
Recommended Action:
Staff recommends City Council authorize the City Manager to approve a contract
extension for the 2015 Crack Sealing Contract to the lowest responsive and responsible
bidder, Denler Inc. (19148 S 104th Ave. Mokena, IL 60448) in the amount of $50,000.
Last year the City participated as a member of the Municipal Partnership Initiative to
collectively bid this work. This is the last of two possible contract extensions.
Funding Source:
Funding for this work will be from the General Fund Street Maintenance Account
2670.62509 in the amount of $50,000, which has $70,000 budgeted for contract
maintenance for Fiscal Year 2015.
Summary:
Six years ago, the Streets and Sanitation Division implemented a crack sealing program
designed to extend the life of recently resurfaced streets in Evanston. Crack sealing is
performed three to five years after the street is resurfaced. The cracks need to be
sealed as they develop to prevent moisture and road salt from seeping into the base,
which can lead to potholes and more serious road failures. The streets to be sealed
each year are selected based on available funding, previous resurfacing year, and road
condition surveys conducted in the field by Public Works staff.
The City has partnered with other north shore and northwest suburban communities
under the municipal partnership initiative spearheaded by the Village of Glenview to
contract for crack sealing. The following communities are participating in the purchase:
Glenview, Morton Grove, Wilmette, Winnetka, Skokie, Glencoe, Buffalo Grove, Highland
Park and Lincolnshire. As a result of the partnership, a bid was let on February 21,
2013 and Denler Inc. was found to be the lowest responsible bidder. As a result, a
contract extension was awarded based on a price of $01.25 per pound. This is the last
Memorandum
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of two possible contract extensions. A price comparison from an alternate vendor found
a cost of $1.60 per pound which reinforces Denler as a cost effective vendor.
Priority locations for crack sealing this year include:
Street From To
Lake Street Pitner Elmwood
Dempster Ridge Lake Shore Blvd
Asbury Emerson Green Bay Road
South Blvd Sheridan Chicago
Sheridan Rd South Blvd South City limits
Sheridan Rd North City Limits Isabella
Oak Ave Lake Dempster
Church St. Dodge Ave Ridge Ave
Main St Asbury Maple
Secondary locations are:
Park Place Gross Point Rd Central Park
Thayer St. Gross Point Rd Central Park
Orrington Ave
Forest
Greenwood
Foster
Main St
Asbury
Noyes
Burnham Pl.
Darrow
Page 2 of 2
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For City Council meeting of February 9, 2015 Item A3.3
Business by Motion: Approval of Cured-in Place Pipe Lining Contract A
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Wally Bobkiewicz, City Manager
Martin Lyons, Assistant City Manager/Chief Financial Officer
Subject: 2015 Cured-In-Place Pipe Lining Contract A (Bid No 15-01)
Date: February 5, 2015
Recommended Action:
Staff recommended that the City Council award the 2015 Cured In Place Pipe Lining
Contract A (bid No. 15-01) to Insituform Technologies USA, LLC at the Janauary 12,
2015 Administration and Public Works Committee meeting (Attachment A). Per
Committee direction, this item was held to be reviewed by the Minority Women and
Evanston Business (M/W/EBE) Committee, Purchasing Staff, Law Staff, and the
Operating Department. Based on this review the City Council can either:
1. Award the bid to Insituform Technologies USA, LLC, (17988 Edison Ave,
Chesterfield, MO) as the third lowest bidder in the amount of $310,979.10, but as
the bidder in compliance with the City Local Employment Program. Insituform
also provides the highest MWEBE goal response at 18.3%
2. Or award to Kenny Construction (2215 Sander Road Northbrook, IL) in the
amount of $267,040.00 and accept the waiver for LEP which is provided as
Attachment B. Also provided is the portion of the ordinance that would allow the
Council to accept this waiver as Attachment C. Kenny Construction requested a
waiver for all M/W/EBE goals and therefore has 0% compliance.
The M/W/EBE Committee Recommended that Kenny Construction be charged the 1%
penalty and be awarded the contract, however there is no provision in the LEP
Ordinance to penalize a vendor for non-compliance prior to the contract being
completed.
Funding Source:
Funding for this work will be from the Sewer Fund, Account 515.71.7420.62461 which
has an allocation of $535,000 for this type of sewer rehabilitation work.
Summary:
In the December 30 memo (Attachment A), Utilities Director Dave Stoneback
recommended that Council approve the contract with Insituform. This company would
meet 18.3% of the M/W/EBE goal and the amended LEP requirements contained within
the City Code Subsection 1-17-1(C). Their response was, however, $43,939 higher
Memorandum
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than the lowest bid response (Kenny Construction). The item was sent back to the
M/W/EBE Committee and staff for discussion and consideration.
During their January 21, 2015 meeting, the Minority Women and Evanston Business
Committee discussed the item and weighed the LEP ordinance benefits against the
increase in fees which ultimately affects the Evanston taxpayer. The Committee
directed staff to determine if the lowest bidder could be awarded the contract while the
LEP Waiver was denied. This would effectively charge the lowest bidder an additional
1% penalty which would go towards workforce development programming by the City.
However, the LEP Ordinance does not provide for the denial of a waiver and
assessment of a penalty. Section 1-17-1(C)(5) of the City Code states that in order to
apply for a waiver, the contractor must submit certain documentation demonstrating that
the contractor utilized the local resident database and provided certain notification to
residents. The lowest bidder (Kenny Construction) did not make those efforts.
Accordingly, Administrative Department/Purchasing staff is recommending an award on
February 9, 2015 to Insituform on this bid.
Staff also reviewed the LEP ordinance, an excerpt of which is provided as Attachment
C. The relevant section is shown below.
6. Business and Workforce Development Coordinator
a. The Business and Workforce Development Coordinator shall determine,
based on the required documentation and conditions cited by the contractor that
make compliance unfeasible, whether to grant the waiver prior to the award of
the contract. Examples of such conditions include, but are not limited to:
1) Intermittent service by one trade throughout the life of the project.
2) Nonavailability of resident(s) necessary to fulfill craft position(s)
required for the project.
Attachment A includes the MWEBE analysis and also shows that the Insituform bid
included 152 hours of labor performed by an Evanston resident. The resident will
perform “sewer work, flagging, general labor. The position(s) would be as a Laborer.”
Of the four responses, Insituform is the only company who meets a substantial portion
of the MWEBE Goal at 18.3% (the other responses were 0% - Kenny Construction,
0.9%, and 0.7%).
Utilities Staff is confident in working with Insituform or Kenny Construction because both
have performed appropriately in the past as well as their pre-qualification that they can
successfully perform the work.
The M/W/EBE Committee will continue to review new options to encourage LEP
compliance. Working with staff, the Committee has updated the workforce eligibility list
that contractors may access. The Committee also plans to recommend multiple training
sessions to improve and expand the LEP labor pool, making compliance easier for
bidding firms.
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Attachments:
Attachment A – January 12, 2015 A&PW Committee Agenda Item
Attachment B – Kenny Construction LEP Waiver Form
Attachment C – LEP Ordinance Section Allowing for Waiver
Attachment D –January 15, 2015 M/W/EBE Development Committee Memo from
Utilities Director David Stoneback
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For City Council meeting of January 12, 2015 Item A3.2
Business of the City by Motion: 2015 CIPP Sewer Rehabilitation Contract A
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Utilities Director
Lara Biggs, Superintendent – Construction & Field Services
Subject: 2015 CIPP Sewer Rehabilitation Contract A (Bid No. 15-01)
Date: December 30, 2014
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2015 Cured-In-Place Pipe Lining Contract A (Bid No. 15-01) with Insituform
Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO) in the amount of
$310,979.10.
Funding Source:
Funding for this work will be from the Sewer Fund, Account 515.71.7420.62461, which
has an allocation of $535,000 for this type of sewer rehabilitation work.
Summary:
This contract includes the rehabilitation of approximately 4,950 feet of combined sewer
and main ranging in size from 9-inch diameter to 24-inch diameter at 23 different sites.
A location map indicating where the work will take place is attached. The sewer mains
were identified as needing rehabilitation during the closed circuit TV inspection of sewer
mains under or adjacent to streets scheduled for resurfacing during the 2015
construction season. The sewer rehabilitation work is to be completed by April 15,
2015.
The contract documents for this project were sent only to the seven contractors pre-
qualified to perform this type of work as a result of RFQ 13-60. These contractors
submitted information demonstrating that the product they intend to use meets specific
minimum requirements; that they are trained and approved to install the product; and
that they have a minimum amount of experience installing the product. Council
approved the pre-qualification of these contractors on October 28, 2013. A list of the
prequalified contractors is attached.
Memorandum
ATTACHMENT A
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Bids for the subject project were opened and publicly read on Tuesday, December 23,
2014. Four of the seven pre-qualified contractors submitted bids for this project.
Contractor Information:
Contractor Address
Insituform Technologies, USA, Inc 17988 Edison Avenue, Chesterfield, MO
Kenny Construction Company 2215 Sanders Road, Suite 400, Northbrook, IL
Michels Corporation 817 W. Main Street, Brownsville, WI
Visu-Sewer of Illinois, LLC 9014 S. Thomas Avenue, Bridgeview, IL
The submitted bids can not be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening, or until February 21, 2015. The bids were reviewed by
Lara Biggs, Superintendent – Construction & Field Services. Attached is a bid
tabulation summary showing the bid results from the four contractors that submitted.
Pricing Summary:
Contractor Bid Price
Kenny Construction Company $267,040.00
Visu-Sewer of Illinois, LLC $269,257.50
Insituform Technologies, USA, Inc $310,979.10
SAK Construction, LLC $335,238.75
While Kenny Construction has the lowest price, they have requested a waiver for the
City’s Local Employment Program (LEP) Ordinance and M/W/EBE program. The
second lowest bidder, Visu-Sewer, also requested a waiver of the LEP requirements
and most of the M/W/EBE goal. The third lowest bidder, Insituform, has indicated they
will comply with the LEP requirements and a majority of the M/W/EBE goal. Therefore,
staff is recommending award to Insituform. Insituform has completed many CIPP sewer
rehabilitation projects with the City of Evanston, and staff is satisfied with the quality of
their work. The following is a summary of the M/W/EBE and LEP information for each
bidder:
Bidder Bid Price
Difference
from
Low Bid
M/W/EBE
Compliance
LEP
Compliance
Kenny Construction $267,000.00 --0%Waiver
Requested
Visu-Sewer $269,257.50 $2,217.50
0.9%
($2,500)
Waiver
Requested
Insituform Technologies $310,979.10 $43,939.10
18.3%
($57,015.65)Yes
Michels $335,238.75 $68,198.75
0.7%
($2,250)Yes
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Insituform’s estimate for total labor on this job is 1,013 hours, and the LEP requirement
is 15% of this amount, or 152 hours. Based on prevailing wage rates, this is equal to
approximately $5,800 in wages that will be paid to an Evanston resident.
Alternatives:
The Council can elect to choose Kenny Construction as the lowest, qualified bidder, but
this would require granting a waiver for compliance with the LEP program.
Legislative History:
On October 28, 2013, the City Council approved the list of pre-qualified CIPP
rehabilitation contractors (RFP 13-60).
Attachments:
2015 CIPP Sewer Rehabilitation Contract A Location Map
List of Prequalified Contractors Approved by City Council on October 28, 2013
Bid Tabulation for 2015 CIPP Sewer Rehabilitation Contract A (Bid 15-01)
M/W/EBE Compliance Review Memo
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Prequalification For
Cured-In-Place Pipe (CIPP) Rehabilitation 2014-2016
Contractor Address Contact Phone
Hoerr Construction, Inc. 1601-D W. Luthy Drive
Peoria, IL Max P. Hoerr II (847)919-8200
Insituform Technologies
USA, LLC
11351 W. 183rd Street
Orland Park, IL Kevin Coburn (262)695-2340
Kenny Construction
Company
2215 Sander Road, Suite 400
Northbrook, IL Pat Szyska (636)530-8000
Michels Corporation 817 W. Main Street
Brownsville, WI Carrie Preston (630)231-3880
Pipeline Solutions LLC/
American Pipe Liners, Inc.
PO box 394
Highland Park, IL Chris Tucker (920)924-4300
SAK Construction 864 Hoff Road
O’ Fallen, MO Boyd Hirtz (734)481-0872
Visu-Sewer, Inc. W320 N4855 Betker Drive
Pewaukee, WI Randy Belanger (636)379-2350
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To: David Stoneback, Utilities Director
Lara Biggs, Superintendent – Construction & Field Services
From: Tammi Turner, Purchasing Manager
Subject: 2015 CIPP Sewer Rehabilitation Contract A, Bid 15-01
Date: January 12, 2015
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City has established a 25% M/W/EBE subcontracting
participation goal for general contractors.
With regard to 2015 CIPP Sewer Rehabilitation Contract A, in the base bid amount
of $310,979.10, the primary contractor Insituform Technologies USA, has
subcontracted the following:
Name of M/W/EBE Scope of Work Contract
Amount
%MBE EBE WBE
Barricade Lites Inc. Marking $6,683.60 X
Sheridan Plumbing Sewer Control $50,332.05 X
Total M/W/EBE $57,015.65 18%
Insituform Technologies USA has requested a waiver for the remaining 7%
MWEBE participation goal. A 7% MWEBE waiver is granted. Insituform
Technologies USA will receive credit for 18% M/W/EBE participation.
Cc: Marty Lyons, Assistant City Manager/CFO
Memorandum
Bid 15-01, 2015 CIPP Sewer Rehabilitation Contract A, M/W/EBE Memo, 01.12.201584 of 567
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Attachment C
SECTION 2: That Title 1, Chapter 17, Section 1(c), of the Evanston City
Code of 1979, as amended, is hereby further amended to read as follows:
(C) Local Employment Program:
1. Definitions: For the purposes of this subsection (C), the Employment
Program, the following terms shall be defined as follows:
CONTRACT: The written agreement to provide services established between the city
and a contractor, including, but not limited to, a redevelopment agreement between the
city and any contractor or party.
CONTRACTOR: An individual, partnership, corporation, joint venture or other legal
entity entering into a contract, or a subcontract of whatever tier, for a public works
project.
DESK REVIEW: A method of monitoring compliance with the Local Employment
Program in which the Business and Workforce Development Coordinator contacts a
contractor or subcontractor to gather relevant information or request relevant
documentation.
EMERGENCY WORK: Work necessitated by an imminent threat to the property of the
city or the health, safety, or welfare of its citizens.
GENERAL CONTRACTOR: An entity that enters into a contract directly with the city.
The general contractor may also be known as the prime contractor.
LOCAL RESIDENT DATABASE: A database maintained by the city's Business and
Workforce Development Coordinator containing the names of local residents who have
expressed interest in employment on city public works projects.
NEW HIRE: Any employee of a contractor who is not listed on the contractor's last
quarterly tax statement and was hired prior to or during the commencement of work on
a public works project contract subject to the requirements of the Local Employment
Program.
ON SITE MONITORING: The Business and Workforce Development Coordinator’s act
of visiting the site of a public works project to ensure compliance with the requirements
of the Local Employment Program.
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Attachment C
PUBLIC WORKS PROJECT: Any construction, alteration, demolition, or repair work
done under contract and paid for in whole or in part from city funds.
RESIDENT: Any person whose domicile is in the city. The domicile is an individual's one
and only true, fixed and permanent home and principal establishment. In order to qualify
as a resident for purposes of the Local Employment Program, an individual must have
established domicile within the city at least thirty (30) days prior to commencing work on
any public works project subject to the Local Employment Program.
SUBCONTRACT: A contract that exists between the general contractor and a
subcontractor or between subcontractors of any tier.
SUBCONTRACTOR: An entity that enters into a contract with the general contractor or
another subcontractor.
TIER: The level of relationship to the prime contractor of a subcontractor who enters
into a contract under a prime contractor or another subcontractor to perform a portion of
the work on a project.
2. Work Hours And New Hire Requirements:
a. Unless prohibited by federal, state, or local law, all contractors entering
into contracts with the City for public works projects valued at two hundred fifty
thousand dollars ($250,000) shall ensure that:
1) fifteen percent (15%) of the total work hours are performed at the
construction site by City of Evanston residents, as laborers and/or trade
persons; and
2) a minimum of one Evanston resident is hired.
b. The effectiveness of the Local Employment Program regarding the
minimum percentage of work hours and residents hired will be evaluated by city
staff after two (2) years of implementation.
c. These requirements shall bind the contractor both with respect to persons
working directly for the contractor and to subcontractors, regardless of tier or
phase of the project, hired to perform any portion of the contracted work. The
contractor shall ensure that subcontractors comply with the requirements of the
Local Employment Program. It shall be the responsibility and obligation of the
contractor that all contracts are in overall compliance with this subsection (C) and
all the requirements listed herein.
87 of 567
Attachment C
d. Requirements of the Local Employment Program are satisfied if the
contractor already employs Evanston residents sufficient to meet fifteen percent
(15%) of the project's total work hours. Some or all of these requirements may be
waived if a waiver is obtained from the city pursuant to subsection (C)5 of this
section.
3. Contracts, Bid Documents, Subcontracts: Where appropriate and
consistent with law, contracts and bid documents shall incorporate the Local
Employment Program by reference and shall provide that the failure of any contractor or
subcontractor to comply with any of its requirements shall be deemed a material breach
of the contract or subcontract entitling the city to all the remedies and damages
available for material breach of a contract. All subcontracts shall expressly acknowledge
the city's status as a third party beneficiary to the subcontract and further expressly
acknowledge that the city, as a third party beneficiary, shall have the right to enforce the
provisions of the Local Employment Program. Contracts and bid documents shall
require bidders, contractors and subcontractors to maintain records necessary for
monitoring their compliance with the Local Employment Program.
4. Automatic Review: This subsection (C) shall be reviewed to address
any deficiencies on a bi-annual basis by the Minority, Women and Evanston Business
Enterprise Development Committee.
5. Waiver:
a. The contractor may request that the Business and Workforce
Development Coordinator waive all or a portion of the requirements imposed
under the Local Employment Program. Such requests must be in writing and
must be received by the Business and Workforce Development Coordinator prior
to the award of any public works project contract. In order to apply for a waiver,
the contractor must submit:
1) Documentation to the Business and Workforce Development
Coordinator demonstrating that:
a) The contractor utilized the local resident database to attempt
to satisfy the Local Employment Program hiring requirement.
b) The contractor notified residents of the employment
opportunities available for the project. Such notification must have
appeared in the employment section of a newspaper of local general
circulation. Additionally, the Illinois department of employment security's
office located in Evanston, Illinois, must have been notified of the
employment opportunities. All notices must have stated that all qualified
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Attachment C
applicants would receive consideration without regard to race, color,
religion, sex or national origin.
c) The contractor, for a contract utilizing union labor, contacted
in writing Chicagoland labor unions to request a resident for employment
on the project.
2) Any additional documents requested by the Business and
Workforce Development Coordinator in order to evaluate the waiver
request.
6. Business and Workforce Development Coordinator
a. The Business and Workforce Development Coordinator shall determine,
based on the required documentation and conditions cited by the contractor that
make compliance unfeasible, whether to grant the waiver prior to the award of
the contract. Examples of such conditions include, but are not limited to:
1) Intermittent service by one trade throughout the life of the project.
2) Nonavailability of resident(s) necessary to fulfill craft position(s)
required for the project.
b. If circumstances arise subsequent to the issuance of the contract, the
results of which the contractor believes will prevent satisfying the Local
Employment Program requirements, the contractor will immediately notify the
Business and Workforce Development Coordinator by requesting in writing a
waiver of the percentage that cannot be met. The Business and Workforce
Development Coordinator or his or her designee shall meet with the applicant as
necessary and issue a decision within five (5) business days, including a
determination as to any retroactive liability for failure to achieve the goals for
work undertaken prior to the application for such a waiver.
7. Local Resident Selection: It is the contractor’s responsibility to meet
the requirement of the Local Employment Program. In order to satisfy the work hours
and/or new hire requirements of the Local Employment Program, contractors working
under a collective bargaining agreement shall contact the appropriate local union hall to
request a resident. If a resident is not available for dispatch by that union hall, the
contractor shall contact the Business and Workforce Development Coordinator or his or
her designee to request an available Evanston resident. The Business and Workforce
Development Coordinator or his or her designee will thereafter provide the name of a
resident matching the qualifications defined by the contractor to the local union hall and
that resident will be dispatched to the contractor within three (3) business days in
accordance with the lawful hiring hall rules of the respective union. Failure of the
89 of 567
Attachment C
Business and Workforce Development Coordinator to provide an individual shall not
relieve the contractor from their responsibility to comply with the Local Employment
Program.
In order to satisfy the work hours and/or new hire requirement of the Local Employment
Program, contractors working in the absence of a collective bargaining agreement shall
contact the Business and Workforce Development Coordinator or his or her designee to
request an available Evanston resident from the local resident database. The Business
and Workforce Development Coordinator or his or her designee will provide the name of
a resident matching the qualifications identified by the contractor within three (3)
business days.
8. Reporting Requirements: The contractor shall submit reports as required
by the city in order to comply with the Local Employment Program. These reports may
include weekly certified payroll records for all crafts within five (5) working days of the
end of each payroll period. Additionally, the city may require a weekly or monthly
summary of the information that would be obtainable from the certified payroll regarding
local hire by craft. These reports, if required, must show the person-hours on a laborer
and/or trade person basis and, in the case of certified payroll records, identify the
address, new hires, and trade and status (journeyperson or apprentice) of all employees
on the project. All reports must have an original signature and be signed by an
authorized officer of the company under penalty of perjury. The city will make a copy of
all required forms available to contractors.
Nothing in the Local Employment Program is intended to eliminate the requirement of a
contractor to maintain certified payrolls or of the subcontractors to provide certified
payrolls to the contractor, or for any contractor to provide certified payrolls to any party
that requests them, as required under Illinois state law.
9. Monitoring: The Business and Workforce Development Coordinator or
his or her designee will monitor compliance with the requirements of the Local
Employment Program by means including, but not limited to, desk reviews or on site
monitoring. Audits of compliance may require the review of documents such as certified
payrolls, canceled checks, or quarterly wage and withholding reports. Full scale
investigations of noncompliance or violations will be on an as needed basis as
determined by the Business and Workforce Development Coordinator.
A contractor that fails to provide requested documents or misrepresents material facts in
such documents shall be deemed to be noncompliant with the local employment
program.
10. Post-Award Meeting: At its discretion, the Business and Workforce
Development Coordinator or his or her designee may require the contractor to attend a
post-award meeting to familiarize the contractor with the Local Employment Program
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Attachment C
requirements and to identify the individual by position and name if available. If
requested by the contractor post-award, or at any time during the project, the city shall
hold such a meeting within ten (10) business days.
11. Penalty: If the contractor or subcontractor should fail to meet the total
percentage of resident project hours for any reason, without having received a waiver
as outlined in Section C-5 above, the City may impose a fine up to one percent (1.0%)
of the approved project price in total. Contractors or subcontractors that are out of
compliance due to a resident termination or resignation, shall immediately notify the
Business and Workforce Development Coordinator of this occurrence within two (2)
business days. Subsequently, the contractor or subcontractor shall have five (5)
additional business days to replace a terminated or resigned worker with another
resident. If the contractor or subcontractor fails to make the replacement or to notify the
Business and Workforce Development Coordinator of this occurrence, the offending
party will also be subject to a penalty up to one percent (1.0%) of the approved project
price. If the noncompliant contractor makes a good faith effort to replace the resident,
the fine may be waived.
At the sole discretion of the City, a contractor or subcontractor that has violated the
terms of the Local Employment Program within a three-year period may be determined
a non-responsible bidder and excluded from bidding on future projects for a period of
not less than one year.
At the sole discretion of the City, an employee that has been hired through the LEP may
be removed from the program for a period of not less than one year for failing to adhere
to program guidelines or due to termination by the contractor for cause. Such
termination process will be reviewed by the Business and Workforce Development
Coordinator.
12 Workforce Reserve Account: The City shall establish a reserve account for the
deposit of all penalty funds within the General Fund. This account may be utilized for
the support of the LEP and other Workforce development programs as follows:
• The MWEBE Committee shall receive a report on the balance of penalty funds as
of the end of the fiscal year no later than March 31 after the close of that year.
• The MWEBE Committee shall recommend utilization of these funds for
placement in the next year’s proposed budget in accordance with current LEP
and Workforce Development program goals.
• Both program goals and recommended expenditure of funds will be subject to
approval by the City Council.
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Attachment D
To: Chair and Members of the M/W/EBE Development Committee
From: David D, Stoneback, Utilities Director
Subject: Local Employment Program Utilization on
Small Diameter Cured In Place Pipe (CIPP) Rehabilitation Projects
Date: January 15, 2015
Recommended Action:
Staff recommends that small diameter Cured In Place Pipe (CIPP) rehabilitation
projects be excluded from the requirements of the Local Employment Program (LEP)
ordinance. Instead, the Sewer Fund would transfer 1% of the project award amount to
a fund utilized to train Evanston residents in the construction trades at the time of the
project award.
Background:
Small diameter sewer rehabilitation projects utilizing the CIPP process are awarded
annually by the Utilities Department for the rehabilitation of the City’s combined sewer
system. This type of work is highly specialized. Evanston requires contractors that bid
on these projects to be prequalified by submitting information demonstrating that the
product they intend to use meets specific minimum requirements; that they are trained
and approved to install the product; and that they have a minimum amount of
experience installing the product.
Generally 15 to 25 sections of sewer mains ranging in size form 9-inch to 24-inch
diameter are rehabilitated under the contracts. Each section of sewer main is
rehabilitated in one day and the contractor completes the sewer lining work in 2 to 3
weeks. As such, there is minimal meaningful work for a local resident to perform and
very limited time to train an inexperienced resident to work on these projects. None of
the contractors who have previously completed small diameter sewer projects have met
the LEP requirements.
Analysis:
Staff recommended award of the 2015 CIPP Sewer Rehabilitation Contract A (Bid No.
15-01) to the City Council on January 12, 2015. The first two low bidders requested a
waiver to the LEP requirements. Staff recommended award of the project to the third
low bidder who indicated that they intended to comply with the LEP requirements.
However because their bid price was $43,939.10 higher than the low bidder, several
Memorandum
92 of 567
Attachment D
aldermen expressed concern if this was a good use of City funds, especially since it
appears as though the Evanston resident would only work approximately 152 hours and
earn approximately $5,800 in wages.
Staff would like to recommend award of the 2015 CIPP Sewer Rehabilitation Contract A
(Bid No. 15-01) to the low bidder for a cost of $267,040 at the February 9, 2015 City
Council meeting, with the condition that the Sewer Fund would transfer $2,670 to a fund
to help train Evanston residents in the construction trades.
Summary:
Upon acceptance of staff’s recommendation, the Utilities Department will work with the
Legal Department to modify the current LEP ordinance to exclude the small diameter
CIPP rehabilitation projects and stipulate that one percent (1%) of the contract award
amount be transferred to a fund to be used to train Evanston residents in the
construction trades.
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For City Council meeting of February 9, 2015 Item A3.4
Business of the City by Motion: Annual Sludge Disposal Fee
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Kevin Lookis, Water Production Superintendent
Subject: Estimated Annual User Charge for 2015 with the Metropolitan Water
Reclamation District of Greater Chicago for Disposal of Sludge Generated
as Part of the Water Treatment Process
Date: January 28, 2015
Recommended Action:
Staff recommends City Council authorize payment of the Annual User Charge for 2015
with the Metropolitan Water Reclamation District of Greater Chicago (District) for
disposal of sludge generated as part of the water treatment process up to the amount of
$395,000.
Funding Source:
Funding for this work will be from the Water Fund, Account 7110.62420. This account
has a budget of $395,000 specifically allocated for District user charges for sludge
disposal.
Background:
The initial phase of the water treatment process involves adding coagulants to raw Lake
Michigan water in order to form a “floc” which helps to trap and solidify impurities in the
water and allow them to settle out prior to filtration. This material settles out as part of
the mixing, sedimentation and settling process into basins located underground on the
north side of the Water Treatment Facility. During October and April of each year, this
sediment, or sludge, is removed from the basins by manually washing and rinsing it into
a sewer and sending it to the District for treatment. The makeup of this sludge varies
greatly depending on the time of the year, the turbidity (cloudiness) of the raw water and
the quantity of water treated. The sludge is analyzed for biological oxygen demand
(BOD) and suspended solids (SS) prior to pumping to the District and the cost for
treatment is based on the levels of these parameters as well as the volume of sludge
that has been produced.
Memorandum
94 of 567
Analysis:
The District has established the preliminary estimated annual user charge for 2015 at
$380,290.71. This amount is proposed to be paid over 4 quarterly installments with the
first payment of $95,072.68 due in February, 2015. The District clearly states on the
User Charge Estimate that the quarterly payments may be revised based on new data
submitted to the District. Historically, the District has revised the payment amount every
year. Therefore, staff is recommending authorization of payment up to the 2015
approved budget amount for sludge disposal. In the event payments exceed the
approved budget amount, staff would seek approval to modify the budget allocation.
Attachments:
MWRDGC Estimated Annual User Charge for 2015
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For City Council meeting of February 9, 2015 Item: A3.5
Business of the City by Motion: PEG Fund Distribution
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Deputy City Manager
Subject: Expenditure of Public, Education & Government (PEG) Funds to
Evanston/Skokie School District 65 and Evanston Township High School
District 202 for equipment purchases used to support PEG channels
Date: January 30, 2105
Recommended Action
Staff recommends City Council authorization for expenditure of $105,751.56 in Public,
Education & Government (PEG) Funds for equipment purchases for the Education
Channels for fiscal year 2014. Fund distribution is for $60,005.30 to District 202 and
$45,746.26 to District 65.
Funding Source
PEG Fund Revenue Account 100.15.1510.52181 has 2014 revenues of $131,576.18.
Expenses will be charged to account 100.15.1510.64004 – PEG Fund Distribution
Summary
Under state law, a current portion of Comcast and AT&T franchise fees are dedicated to
the Evanston PEG Channels (Channel 6, 16, 18 & 19) to be used strictly for broadcast
and production equipment.
Representatives from the organizations met to review equipment purchases and
discuss allocating the PEG Funds. There was group consensus that that the money
should be distributed in the above fashion.
Background
In Fiscal Year 2013 the budgeted amount was $100,000. School District 65 received
$6,500; District 202 received $30,000 and ECTV (Evanston Community Television)
received $70,000. In 2014, both districts invested heavily in equipment to modernize
Memorandum
1
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their facilities, accounting for the increase over last year. They were the priority
investments based on equipment age and failure capability.
2015 expenditures will likely focus more on equipment purchases for channels 6 & 16.
Attachments:
D202 2014 Expenditures
D65 2014 Expenditures
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Q U O T E
Number EVA092914
Date Sep 29, 2014601 S. LaSalle St., Suite 701, Chicago, IL 60605
t. 312-994-9270 f. 312-341-0401
Sold To Ship To
Evanston Township High School Evanston Township High School
William Jenkins William Jenkins
1600 Dodge Avenue
Evanston, IL 60201
1600 Dodge Avenue
Evanston, IL 60201
Phone (847) 424-7360 Phone (847) 424-7360
Fax Fax
Salesperson P.O. Number Ship Via Terms
ISS Sales Team
Line Qty Part Number Description Unit Price Ext. Price
1 4 $3,799.99 $15,199.961SO-HXRNX5U Sony HXR-NX5U Professional, HD
Camcorder w/SDI Connection
2 4 $1,350.00 $5,400.001LI-LX10STUDIO Professional 2-Stage Tripod System
w/Dolly, Dual Handles and Fluid Head
3 4 $199.99 $799.961LI-ZFC5HD Variable Speed Zoom, Focus, Power and
Recording, Tripod Remote Control
4 2 $1,400.00 $2,800.001PR-FLEX17 Complete, On-Camera Teleprompter Pkg.
(Includes- Software, Monitor and Mounts)
5 1 $95.00 $95.001PR-REMKEY Wireless USB Remote for Flip-Q Software
(PC and MAC)
6 1 $3,595.00 $3,595.001CO-COMSTARXT5 COMSTAR-XT5 Wireless Intercom System
w/5 Headsets
7 4 $849.95 $3,399.801DE-WFORM7SDI On Camera, 7" LED Monitor, w/Waveform,
Vector Scope and 3G-SDI I/O
8 1 $425.00 $425.001ME-TLC4S 6 Output, Program/Preview, Tally Light
Controller for TriCaster
9 4 $54.95 $219.801ME-TL2H On Camera, Hot Shoe Mount, Tally Light
10 8 $469.00 $3,752.001FL-FIL220AWD 4 x 55W (1000W Equivalent) Fluorescent
Video Light w/Wireless Dimming
11 8 $162.00 $1,296.001MAT-B429742 2' to 4' Telescoping Light Hanger w/Pipe
Clamp
12 2 $40.45 $80.901ISS-CABLE Custom Length, Belden 1694 HDSDI Cable
w/BNC Connectors (25')
13 6 $89.95 $539.701ISS-CABLE Custom Length, Belden 1694 HDSDI Cable
w/BNC Connectors (50')
QUOTE VAILD FOR 30 DAYS, UNLESS OTHERWISE NOTED - PRICES SUBJECT TO CHANGE - TRAINING MUST OCCUR WITHIN 6 MONTHS OF PURCHASE - PRICES BASED UPON
TOTAL PURCHASE - ALL DELIVERY, TRAINING OR CONSULTING SERVICES TO BE BILLED AT PUBLISHED RATES FOR EACH ACTIVITY INVOLVED - GENERALLY ALL HARDWARE
COMPUTER COMPONENTS PROPOSED ABOVE ARE COVERED BY A LIMITED ONE YEAR WARRANTY, COVERING PARTS AND LABOUR FOR HARDWARE ONLY AND ON A DEPOT
BASIS - WE SPECIFICALLY DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OR WITH REGARD
TO ANY LICENSED PRODUCTS. WE SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS, BUSINESS, GOODWILL, DATA, INTERRUPTION OF BUSINESS, NOR FOR INCIDENTIAL
OR CONSEQUENTIAL MERCHANTABILITY OR FITNESS OF PURPOSE, DAMAGES RELATED TO THIS AGREEEMENT. MINIMUM 15% RESTOCKING FEE WITH ORIGINAL
PACKAGING. **TAX EXEMPTION REQUIRES PROPER DOCUMENTATION**
Page 1 of 2Created on 09/29/14 13:52:22 by QuoteWerks 99 of 567
Line Qty Part Number Description Unit Price Ext. Price
14 1 $24.99 $24.991ISS-HDMICABLE Custom Length, Type-A Male to Male HDMI
w/Ethernet & 3D Support (25')
15 1 $150.00 $150.001ISS-CABLEPACK Custom Equipment Cables Needed for
Installation (Includes Mini SDI, DVI and
CAT5e Cables)
16 1 $1,150.00 $1,150.001ISS-INT Professional Equipment Set Up and
Integration
17 1 $750.00 $750.001ISS-TRAIN Professional On Site Training and
Workflow Customization
18 2 $379.00 $758.001SP-SCOREBOT Custom Built Scoreboard to Internet
Interface
19 2 $249.00 $498.001SP-DATA Annual SportzCast Data Service (1-YR)
SubTotal $40,934.11
Tax $0.00
Shipping $575.00
Total $41,509.11
Deposit Required $20,754.56
QUOTE VAILD FOR 30 DAYS, UNLESS OTHERWISE NOTED - PRICES SUBJECT TO CHANGE - TRAINING MUST OCCUR WITHIN 6 MONTHS OF PURCHASE - PRICES BASED UPON
TOTAL PURCHASE - ALL DELIVERY, TRAINING OR CONSULTING SERVICES TO BE BILLED AT PUBLISHED RATES FOR EACH ACTIVITY INVOLVED - GENERALLY ALL HARDWARE
COMPUTER COMPONENTS PROPOSED ABOVE ARE COVERED BY A LIMITED ONE YEAR WARRANTY, COVERING PARTS AND LABOUR FOR HARDWARE ONLY AND ON A DEPOT
BASIS - WE SPECIFICALLY DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OR WITH REGARD
TO ANY LICENSED PRODUCTS. WE SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS, BUSINESS, GOODWILL, DATA, INTERRUPTION OF BUSINESS, NOR FOR INCIDENTIAL
OR CONSEQUENTIAL MERCHANTABILITY OR FITNESS OF PURPOSE, DAMAGES RELATED TO THIS AGREEEMENT. MINIMUM 15% RESTOCKING FEE WITH ORIGINAL
PACKAGING. **TAX EXEMPTION REQUIRES PROPER DOCUMENTATION**
Page 2 of 2Created on 09/29/14 13:52:22 by QuoteWerks 100 of 567
Q U O T E
Number EVA092214
Date Jul 30, 2014601 S. LaSalle St., Suite 701, Chicago, IL 60605
t. 312-994-9270 f. 312-341-0401
Sold To Ship To
Evanston Township High School Evanston Township High School
William Jenkins William Jenkins
1600 Dodge Avenue
Evanston, IL 60201
1600 Dodge Avenue
Evanston, IL 60201
Phone (847) 424-7360 Phone (847) 424-7360
Fax Fax
Salesperson P.O. Number Ship Via Terms
ISS Sales Team
Line Qty Part Number Description Unit Price Ext. Price
1 1 $9,999.00 $9,999.001LS-HD510 5-Input, Portable, HD Video Production
Switcher
2 1 $3,595.00 $3,595.001CO-COMSTARXT5 COMSTAR-XT5 Wireless Intercom System
w/5 Headsets
3 1 $995.00 $995.001ISS-TRAIN Professional On Site Training and
Workflow Customization
4 2 $495.00 $990.001LS-BROADCASTER Portable HD Streaming Box
SubTotal $15,579.00
Tax $0.00
Shipping $165.00
Total $15,744.00
Deposit Required $7,872.00
QUOTE VAILD FOR 30 DAYS, UNLESS OTHERWISE NOTED - PRICES SUBJECT TO CHANGE - TRAINING MUST OCCUR WITHIN 6 MONTHS OF PURCHASE - PRICES BASED UPON
TOTAL PURCHASE - ALL DELIVERY, TRAINING OR CONSULTING SERVICES TO BE BILLED AT PUBLISHED RATES FOR EACH ACTIVITY INVOLVED - GENERALLY ALL HARDWARE
COMPUTER COMPONENTS PROPOSED ABOVE ARE COVERED BY A LIMITED ONE YEAR WARRANTY, COVERING PARTS AND LABOUR FOR HARDWARE ONLY AND ON A DEPOT
BASIS - WE SPECIFICALLY DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OR WITH REGARD
TO ANY LICENSED PRODUCTS. WE SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS, BUSINESS, GOODWILL, DATA, INTERRUPTION OF BUSINESS, NOR FOR INCIDENTIAL
OR CONSEQUENTIAL MERCHANTABILITY OR FITNESS OF PURPOSE, DAMAGES RELATED TO THIS AGREEEMENT. MINIMUM 15% RESTOCKING FEE WITH ORIGINAL
PACKAGING. **TAX EXEMPTION REQUIRES PROPER DOCUMENTATION**
Page 1 of 1Created on 09/24/14 14:08:27 by QuoteWerks 101 of 567
Willam Jenkins
Reference #EVANSTON TOWNSHIP HIGH SCHOOL
ETHS031814-CR March 18, 2014
ITEM DESCRIPTION Quan
SOFTWARE CTRL+R SOFTWARE (PTZ Camera Control)1
PAN TILT HEAD RUSHWORKS PT-MINI (payload up to six pounds) for LANC cameras 2
MUX 4 CHANNELS DC POWER + RS-422 SERIAL OVER CAT5 1
$220
Price 2,752
Installation & Training 0
Sales Tax
*Shipping & Handling
Travel Expenses 0
This Proposal is valid for 30 days. TOTAL $2,752
*UPS Ground
24/7 Email • Phone • Workstation Access • Software Version Upgrades & Enhancements
PTZ CAMERA CONTROL SOFTWARE & PERIPHERALS
The CTRL R software runs on Windows 7 or Windows 8 operating systems.
CUSTOMER SUPPORT
Annual System Assurance Plan (ASAP) first year included renewable yearly
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For City Council meeting of February 9, 2015 Item A3.6
Business of the City by Motion: Professional Consultant for Recording Landmark
Status on Deeds and Inventory
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Mark Muenzer, Director of Community Development
Lorrie Pearson, Planning & Zoning Administrator
Carlos D. Ruiz, Preservation Coordinator
Subject: Professional Consulting Services for Recording Landmark Status on
Deeds and Inventory (RFP 14-52)
Date: January 29, 2015
Recommended Action:
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a contract for recording Landmark status on deeds and inventory of 477
landmark buildings to The Lakota Group (212 West Kinzie Street, 3rd Floor, Chicago,
Illinois 60654) at a cost of $36,153.
Funding Source:
The funding for this contract comes from a 70/30 Grant Agreement between the State of
Illinois Historic Preservation Agency (IHPA) and the City of Evanston. The IHPA will
reimburse an amount not to exceed $37,240 to the City for recording Evanston
Landmark Status on Deeds and Inventory. This amount is the State Grant/Federal
Share (70%), and the City’s share (30%) is $15,960.00, which includes $11,970 in-kind
(i.e. City staff time and the contribution of qualified volunteers) and $3,990 from the
Community Development budget (Account #100.21.2105.62185). The total cost of the
project is $53,200.
Summary:
In order to fulfill the Grant Agreement with the IHPA and procure the services of a
professional consultant, staff issued Request for Proposal (RFP) #14-52 to hire a
consultant to inventory 477 landmark buildings and assist with the preparation of
documents to record the landmark status of properties on deeds. On January 6, 2015,
the Purchasing Department received proposals from two professional consulting firms
as noted below:
Consultant Address
Wiss, Janney, Elstner Associates, Inc. 330 Pfingsten Road, Northbrook, IL 60062
The Lakota Group 212 West Kinzie Street, 3rd floor, Chicago, IL 60062
Memorandum
109 of 567
An Evaluation Team was formed to review and evaluate the proposals consisting of the
following members: JacQuera Calvert/Purchasing, Lorrie L. Pearson/Planning & Zoning,
Diane Williams/Preservation Commissioner, Garry Shumaker/Preservation
Commissioner and Carlos D. Ruiz/Planning & Zoning. Following individual review of the
proposals, the Evaluation team met and reviewed both proposals based on an
evaluation rating provided by the Purchasing Department as noted below:
1. Qualifications - Firm Experience (20 pts)
2. Qualifications – Project Manager/team Experience (20 pts)
3. Project Approach (20 pts)
4. Cost (10 pts)
5. Completeness of Proposal (10 pts)
6. Executing Contract Agreement (10 pts)
7. M/W/EBE (10 pts)
At the evaluation team meeting it was discussed how each proposal had approached all
seven rating categories. A set of additional questions to clarify expenditures, hourly
rates, time commitment and tasks distribution between consultants and City staff and
volunteers was sent to both consultants. Responses were transmitted to each team
member for their review.
The evaluation team assigned the Wiss, Janney, Elstner Associates, Inc. proposal 87
points out of 100 and The Lakota Group proposal 89 points out of 100. The evaluation
team reached a consensus that The Lakota Group proposal at a cost of $36,153 offers
a better fit for the project because it clearly delineates the dedicated work hours and the
tasks to be performed by the City staff and volunteers and the tasks to be performed by
The Lakota Group. It also offers an experienced team for the inventory of the
landmarks, data collecting and input of data to electronic files for the creation of
interactive mapping to be accessible through the internet.
Based on the scoring results, the evaluation team recommends awarding the contract to
The Lakota Group at a total cost of $36,153.
Legislative History:
On March 24, 2014 City Council authorized the City Manager to sign a grant agreement
for $37,240 with the Illinois Historic Preservation Agency (IHPA) to inventory and record
with the Cook County Recorder of Deeds designated Evanston landmarks located
outside local Evanston Historic Districts. The grant is $37,240 to be reimbursed to the
City, with the City’s match of $15,960 ($3,990 cash and $11,970 in-kind).
Attachments:
M/W/EBE Memo
Page 2 of 2
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RFP 1452, Recording Evanston Landmark Status on Deeds and Inventory
M/W/EBE Memo, 02.09.2015
To: Mark Muenzer, Director of Community Development
Lorrie Pearson, Planning and Zoning Administrator
Carlos D. Ruiz, Senior Planner – Preservation Coordinator
From: Tammi Turner, Purchasing Manager
Subject: Request for Proposal 1452, Recording Evanston Landmark Status on
Deeds and Inventory
Date: February 9, 2015
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract. With regard to the
recommendation for RFP 1452, Recording Evanston Landmark Status on Deeds
and Inventory, the Lakota Group is found to be in initial compliance with the goal.
The Lakota Group total base bid is $36,153.00, and will receive 26.4% credit.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Bailey Edward Design,
Inc.
Design $9,550.00 26.4% X
Total M/W/EBE $9,550.00 100%
Cc: Martin Lyons, Assistant City Manager/CFO
Memorandum
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For City Council meeting of February 9, 2015 Items A4.1 & A4.2
Ladd Arboretum Path Update and Overview
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Subject: Ladd Arboretum Multi-use Path Update and Overview
Date: February 5, 2015
Originally constructed in the early 1960s, the Ladd Arboretum is both a public park and
a living outdoor museum, designed with a wide variety of horticultural collections
intended for year round viewing, exploration and education. In February, 2013, the City
of Evanston was awarded funds through the Illinois Department of Transportation’s
Illinois Transportation Enhancement Program (ITEP) to replace the path. The objective
of ITEP is to allocate resources to support alternate modes of transportation. The
proposed project for the Ladd Arboretum Path is eligible for ITEP funds because it will
provide an alternative transportation option to workplaces and school and improve the
existing path by making it more accommodating and/or accessible for pedestrian and
bicycle use.
Below are a number of key points and photos in response to inquiries received at a
meeting with the Ladd Arboretum Committee and in subsequent emails regarding the
Ladd Arboretum Bike Path Project:
Ownership of Improvements
Roughly 40% of the existing path and 100% of the new sidewalk are located within the
City's right of way.
Proposed Path Alignment and Impacts
The proposed path is exactly the same width as the existing path (8 feet). A 2 foot wide
safety clearance on both sides of the path will also be provided. This safety clearance is
required by IDOT for all multi-use paths, regardless of the paving materials used. The
clearance will impact a small number of shrubs.
The proposed path will result in the removal of three trees and according to the City's
forestry head, Paul D'Agostino, two trees are old and in poor health. The third tree will
not survive the path reconstruction. All three trees would need to be removed
regardless of the path's paving materials.
Memorandum
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Proposed Path Material
The plan that was approved by the City Council on March 10, 2014 called for an asphalt
path to ensure year round accessibility and usability. This was the least costly
alternative. After hearing concerns from the public, the paving material was changed to
permeable concrete, a more environmentally friendly material with a more natural look.
Permeable concrete is more sustainable and will reduce flooding in the Arboretum
thereby increasing its usability. (See Photo 1 and 2, before and after photos of the
Lagoon Path)
The cost of permeable concrete is more expensive than asphalt but is comparable to
the stabilized crushed granite used on the walking trails within Perkins Woods. A cost
comparison of permeable concrete versus asphalt is below:
Construction Material Cost
Asphalt $289,626
Permeable Concrete $642,775
Underdrain for permeable concrete $109,438
Additional Cost for Permeable Pavement $462,587
Please note Federal funding for this project will pay 80% of construction and
construction engineering costs up to a maximum of $580,000.
Path Use
Public Works is required to provide improvements that meet all State and Federal
accessibility requirements. Knowing that the Ladd Arboretum is adjacent to Over the
Rainbow, a housing facility for adults with physical disabilities, providing an accessible
facility for year round use and enjoyment is even more critical. Recently, the City
completed reconstruction of the Bridge Street Bridge which included widening of the
bridge sidewalks, thus providing area residents with improved access to the Ladd
Arboretum site. This path project will ensure that all residents (on wheels or walking) will
have access to and through the arboretum all year round. (See Photo 3 Ladd Path)
A 700 foot long sidewalk is being added along McCormick just west of Prairie to provide
a more visible and direct access for children walking to Kingsley Elementary and Haven
Middle School that cross with the crossing guard located at Prairie & McCormick. See
attached safe walk route map for Kingsley elementary and school service area maps for
both Kingsley and Haven.
The sidewalk addition will result in the transplanting of one small tree and will prevent
children from walking in the street. (See Photos 4, 5 and 6)
Students Counts at McCormick Blvd/Prairie Ave/Ladd Arboretum
Year 2013 2014
Average Students per day 65 74
Page 2 of 8
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Winter Maintenance
The use of snow removal equipment is not recommended for stabilized crushed stone
but can be used on the permeable concrete or asphalt. The inability to plow the path
makes it unusable for three to four months out of the year. Crushed stone ruts making it
more difficult for wheels to traverse. The rutting and depressions that occur with
crushed stone also results in ponding during the warmer months and ice in the winter.
(See Photos 7 and 8 of Perkins Woods)
Comparison Sites
Multi-use paths at the botanic gardens, the Morton Arboretum and the forest preserves
(Cook and DuPage Counties) are constructed of asphalt. (See Photo 9 of the Morton
Arboretum’s Multi-Use Path)
Project Status
We have received IDOT approval for the path and sidewalk construction. If permeable
path construction proceeds as currently proposed, the project will be let by IDOT in April
2015 and construction will occur in the summer and fall of 2015. If paving material is
revised to asphalt, the project will be let by IDOT in June 2015 and construction will
occur in late summer and fall of 2015.
Page 3 of 8
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Photos
Photo 1 Lagoon 2011 Crushed
Stone Path Similar to Ladd
Photo 2 Lagoon
2014 Permeable Concrete Path
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Photo 3 Ladd Path
Winter 2015
Photo 4 McCormick Winter 2015
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Photo 6 McCormick Winter 2015
Photo 5 McCormick Winter 2015
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Photo 8 Perkins Woods
Winter 2015
Photo 7 Perkins Woods
Winter 2015
Page 7 of 8
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Photo 9 Asphalt Multi-Use Path at
Morton Arboretum
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For City Council meeting of February 9, 2015 Item A4 .1
Resolution: 4-R-15 Ladd Arboretum Bike Path Project
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Sat Nagar, P.E., Assistant Director for Engineering & Infrastructure
Stefanie Levine, Senior Project Manager
Subject: Resolution 4-R-15 Ladd Arboretum Bike Path Project
Date: February 9, 2015
Recommended Action:
Staff requests City Council adoption of Resolution 4-R-15, authorizing the City Manager
to execute a construction funding agreement with Illinois Department of Transportation
(IDOT) for the Ladd Arboretum Bike Path Project.
Funding Sources
Local Share FY 2015 CIP #416455: $465,433
ITEP: $580,000
Total: $1,045,433
Summary:
The City received $580,000 of Federal Funds through the Illinois Transportation
Enhancement Program (ITEP) to reconstruct the existing bike path at the Ladd
Arboretum. The Phase II Design (construction plans) for the project is complete. The
construction plans have been submitted to the Illinois Department of Transportation
(IDOT) for letting. The plans have been approved by IDOT – District 1 and the project is
scheduled for the April 2015 letting. Construction is expected to start in the summer of
2015.
Once this project is completed, it will provide the following benefits:
• Installation of a new 8 foot wide porous concrete bike path from Emerson Street to
Green Bay Road.
Attachments:
Resolution 4-R-15
Memorandum
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12/18/14
4-R-15
A RESOLUTION
Authorizing the City Manager to Sign a
Local Agency Agreement for Federal Participation with the Illinois
Department of Transportation for the Ladd Arboretum Bike Path
Project
WHEREAS, the City of Evanston (“City”) and Illinois Department of
Transportation (“IDOT”), in the interest to promote safe and efficient movement of
bicycle and pedestrian traffic, desire to implement the reconstruction of a bicycle
pathway within the Ladd Arboretum from Emerson Street to Green Bay Road (See map,
attached hereto as Exhibit A), said services to be identified as State Section:
13-00267-00-BT, State Job: C-91-248-13, and Project Number: TE-00D1(914),
(hereinafter the “Project”); and
WHEREAS, the parties hereto are desirous of said Project in that same will
be of immediate benefit to the residents of the area and will be permanent in nature; and
WHEREAS, the State of Illinois and the City wish to avail themselves of
Federal funds committed to improve this Project; and
WHEREAS, the City Council of the City of Evanston has determined it is
in the best interests of the City to enter into said Local Agency Agreement,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Manager is hereby authorized to execute and
the City Clerk hereby authorized to attest to the Local Agency Agreement for Federal
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4-R-15
~2~
Participation made with IDOT, attached hereto as Exhibit B and made a part hereof by
reference.
SECTION 2: That the City Manager is hereby authorized and directed to
negotiate any additional conditions of the Local Agency Agreement as may be
determined to be in the best interests of the City.
SECTION 3: That this Resolution 4-R-15 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2015
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4-R-15
~3~
Exhibit A
Project Location Map
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NORTHEXHIBIT A - LOCATION MAPSCALE: 1"= 400'-0"GREEN BAY ROADUNION PACIFIC RAILROADNORTH
SHORE
CHANNE
LNORTH SHORE CHANNELSKOKIE
SIMPSON STREETEMERSON STREETMcCORM
ICK
BOU
LE
VARDMcCORMICK BOULEVARDGOLF ROADBRIDGE STREETPAYNE STREETSIMPSON STREETNOYES STREETGRANT STREETCOLFAX STREETFOSTER STREETKINGSLEYSCHOOLHAVENSCHOOLBENNETT AVENUE McDANIEL AVENUEPIONEER ROAD
HARTREY AVENUE
GREY AVENUE
BROWN AVENUE
DODGE AVENUE
PRAIRIE AVENUENOYES STREETSIMPSON STREETDODGE AVENUE
BROWN AVENUE
GREY AVENUE
HARTREY AVENUE
DARROW AVENUE
DEWEY AVENUE
JACKSON AVENUE
ASHLAND AVENUE
WESLEY AVENUE
ASBURY AVENUE BUTLERPARKTWIGGSPARKBECKPARKFOSTERFIELDFLEETWOOD-JOURDAINCOMMUNITYCENTERPROJECT BOUNDARY127 of 567
4-R-15
~4~
Exhibit B
Local Agency Agreement between the City of Evanston and the
Illinois Department of Transportation
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Local Agency
City of Evanston
State Contract
X
Day Labor
Local Contract
RR Force Account
Local Agency Agreement
for Federal Participation
Section
13-00267-00-BT
Fund Type
STE
ITEP and/or SRTS Number
120005
Construction Engineering Right-of-Way
Job Number Project Number Job Number Project Number Job Number Project Number
C-91-248-13 TE-00D1(914)
This Agreement is made and entered into between the above local agency hereinafter referred to as the “LA” and the state of Illinois,
acting by and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LA jointly propose to
improve the designated location as described below. The improvement shall be constructed in accordance with plans prepared by, or
on behalf of the LA, approved by the STATE and the STATE’s policies and procedures approved and/or required by the Federal
Highway Administration hereinafter referred to as “FHWA”.
Location
Local Name Ladd Arboretum Bike Path Route N/A Length 5636 ft
Termini Emerson Street to Green Bay Road
Current Jurisdiction City of Evanston TIP Number 02-13-0005 Existing Structure No N/A
Project Description
Bike path reconstruction from Emerson Street to Green Bay Road within Evanston's Ladd Arboretum.
Division of Cost
Type of Work % % LA % Total
Participating Construction 528,000 ( * ) ( ) 444,369 ( BAL ) 972,369
Non-Participating Construction ( ) ( ) ( )
Preliminary Engineering ( ) ( ) ( )
Construction Engineering 52,000 ( * ) ( ) 21,064 ( BAL ) 73,064
Right of Way ( ) ( ) ( )
Railroads ( ) ( ) ( )
Utilities ( ) ( ) ( )
Materials
TOTAL $ 580,000 $ $ 465,433 $ 1,045,433
* Maximum FHWA (STE) Participation 80% Not to Exceed $580,000. Shortfall
to be covered by the LA in the event the Federal allocation differs from this amount.
NOTE:
The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal
and State participation. The actual costs will be used in the final division of cost for billing and reimbursment.
If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above.
Local Agency Appropriation
By execution of this Agreement, the LA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to
fund the LA share of project costs. A copy of the resolution or ordinance is attached as an addendum.
Method of Financing (State Contract Work)
METHOD A---Lump Sum (80% of LA Obligation)
METHOD B--- Monthly Payments of due by the of each successive month.
METHOD C---LA’s Share Balance divided by estimated total cost multiplied by actual progress payment.
(See page two for details of the above methods and the financing of Day Labor and Local Contracts)
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Agreement Provisions
THE LA AGREES:
(1) To acquire in its name, or in the name of the state if on the state highway system, all right-of-way necessary for this project in
accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act
of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STATE that all
requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be
cooperatively determined by representatives of the LA, and STATE and the FHWA, if required.
(2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in
accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems.
(3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction
of the proposed improvement.
(4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied
by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required.
(5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA, the completed improvement, or that
portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above.
(6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and
Nondiscrimination Regulations required by the U.S. Department of Transportation.
(7) To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to
provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this
section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for
which adequate books, records and supporting documentation are not available to support their purported disbursement.
(8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of
the proposed improvement.
(9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA.
(10) (State Contracts Only) That the method of payment designated on page one will be as follows:
Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE within thirty (30)
calendar days of billing, in lump sum, an amount equal to 80% of the LA’s estimated obligation incurred under this
Agreement. The LA will pay to the STATE the remainder of the LA’s obligation (including any nonparticipating costs)
within thirty (30) calendar days of billing in a lump sum, upon completion of the project based upon final costs.
Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified
amount each month for an estimated period of months, or until 80% of the LA’s estimated obligation under the
provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA’s obligation (including
any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs.
Method C - Progress Payments. Upon receipt of the contractor’s first and subseque nt progressive bills for this improvement, the
LA will pay to the STATE within thirty (30) calendar days of reciept, an amount equal to the LA’s share of the
construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for
nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid.
Failure to remit the payment(s) in a timely manner as required under Methods A, B, or C, shall allow the STATE to internally offset,
reduce, or deduct the arrearage from any payment or reimbursement due or about to become due and payable from the STATE to
LA on this or any other contract. The STATE, at its sole option, upon notice to the LA, may place the debt into the the Illinois
Comptroller’s Offset System (30 ILCS 105/10.05) or take such other and further action as my be required to recover the debt.
(11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, material and services
necessary to construct the complete project.
(12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this preliminary
engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in
which this agreement is executed, the LA will repay the STATE any Federal funds received under the terms of this Agreement.
(13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close
of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any Federal
Funds received under the terms of this Agreement.
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(14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to
the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield,
Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad
related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for
railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office.
Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for
review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic
signals should also be coordinated with the IDOT’s District Bureau of Operations.
The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to
requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local
Roads and Streets office.
Engineer’s Payment Estimates in accordance with the Division of Cost on page one.
(15) And certifies to the best of its knowledge and belief its officials:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
(b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal,
State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property;
(c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with
commission of any of the offenses enumerated in item (b) of this certification; and
(d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local)
terminated for cause or default.
(16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract, including
procurement of materials and leases of equipment.
(17) (State Contracts) That execution of this agreement constitutes the LA’s concurrence in the award of the construction contract to the
responsible low bidder as determined by the STATE.
(18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LA’s certification that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or
any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any
cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant,
loan or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of
a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions;
(c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties
(including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
(19) To regulate parking and traffic in accordance with the approved project report.
(20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes.
(21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in
accordance with current Illinois Compiled Statutes.
(22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the
improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting
documentation is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other
documentation supporting the requested reimbursement amount.
(23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the
project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000).
(24) Upon completion of this phase of the improvement, the LA will submit to the STATE a complete and detailed final invoice with all
applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date
of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the
improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed.
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(25) (Single Audit Requirements) That if the LA expends $500,000 or more a year in federal financial assistance they shall have an
audit made in accordance with the Office of Management and Budget (OMB) Circular No. A-133. LA’s that expend less than
$500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE (Office of Finance
and Administration, Audit Coordination Section, 2300 South Dirksen Parkway, Springfield, Illinois, 62764), within 30 days after the
completion of the audit, but no later than one year after the end of the LA’s fiscal year. The CFDA number for all highway planning
and construction activities is 20.205.
(26) That the LA is required to register with the System for Award Management or SAM (formerly Central Contractor Registration
(CCR)), which is a web-enabled government-wide application that collects, validates, stores, and disseminates business information
about the federal government’s trading partners in support of the contract award and the electronic payment processes. To register
or renew, please use the following website: https://www.sam.gov/portal/public/SAM/#1.
THE STATE AGREES:
(1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity
of the LA’s certification of compliance with Titles II and III requirements.
(2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the
STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a
satisfactory bid.
(3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and
to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and
Engineer’s Payment Estimates in accordance with the Division of Cost on page one.
(4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction
work:
(a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient
cost information and show evidence of payment by the LA;
(b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by
STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE.
IT IS MUTUALLY AGREED:
(1) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard
Specifications for Road and Bridge Construction.
(2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve
the proposed improvement for Federal-aid participation or the contract covering the construction work contemplated herein is not
awarded within three years of the date of execution of this Agreement.
(3) This Agreement shall be binding upon the parties, their successors and assigns.
(4) For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the award and
performance of any USDOT – assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26.
The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and
administration of USDOT – assisted contracts. The LA’s DBE program, as required by 49 CFR part 26 and as approved by
USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved
program, the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.). In the absence
of a USDOT – approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under the
provisions of the STATE’s USDOT approved Disadvantaged Business Enterprise Program.
(5) In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further
payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate
or otherwise make available funds for the work contemplated herein.
(6) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or
amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its
application
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ADDENDA
Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement.
Number 1- Location Map, Number 2 – Local Appropriation Resolution.
(Insert addendum numbers and titles as applicable)
The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this
Agreement and all exhibits indicated above.
APPROVED APPROVED
Local Agency State of Illinois
Department of Transportation
Elizabeth B. Tisdahl
Name of Official (Print or Type Name) Erica J. Borggren, Acting Secretary Date
Mayor By:
Title (County Board Chairperson/Mayor/Village President/etc.) Aaron A. Weatherholt, Deputy Director of Highways Date
Omer Osman, Director of Highways/Chief Engineer Date
(Signature) Date
The above signature certifies the agency’s TIN number is Michael A. Forti, Chief Counsel Date
36-6005870 conducting business as a Governmental
Entity.
DUNS Number 074390907 Tony Small, Director of Finance and Administration Date
NOTE: If signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required.
133 of 567
To: Honorable Mayor, Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Sat Nagar, P.E., Assistant Director of Engineering & Infrastructure
Stefanie Levine, PLA, Senior Project Manager
Subject: Recommendation for Construction Engineering Services for the Ladd
Arboretum Bike Path, RFQ #15-06
Date: February 9, 2015
Recommendation
Staff recommends that City Council authorize the City Manager to execute a
construction engineering services agreement for the Ladd Arboretum Bike Path Project
with Terra Engineering Ltd. located at 225 W. Ohio Street, 4th Floor, Chicago, Illinois
60654 at a total cost of $73,064.25.
Funding Sources
Local Share FY 2015 CIP #416455: $465,433
ITEP: $580,000
Total: $1,045,433
Discussion
In 2013 the City received $580,000 in Federal funding through the Illinois Transportation
Enhancement Program (ITEP) to reconstruct the deteriorated bike path through the
Ladd Arboretum. Construction documents were prepared by staff and the project is
currently scheduled for IDOT’s April 2015 letting. As an IDOT let project, construction
engineering services are extensive must follow federal and IDOT requirements. As a
result, staff issued a Request for Qualifications, as required by IDOT, to secure the
services of a consultant engineer to perform the required services.
On January 16, 2015, the Purchasing Department received qualification statements
from ten professional consulting firms as noted below:
Memorandum
For City Council meeting of February 9, 2015 Item A4.2
Business of the City by Motion: Ladd Arboretum Path Construction Engineering
For Action
134 of 567
Consultant Address
Christopher B. Burke
Engineering. Ltd.
9575 W. Higgins Road, Suite 600, Rosemont, Illinois
60018
DLZ
8619 W. Bryn Mawr Ave., Suite 602, Chicago, Illinois
60631
ESI Consultants, Ltd.
1979 North Mill Street, Suite 100, Naperville, Illinois
60563
Infrastructure Engineering,
Inc. 33 W. Monroe, Suite 1540, Chicago, Illinois 60603
KPFF 630 Davis Street, 5th Floor, Evanston, Illinois 60201
K-Plus Engineering, Llc.
15 Spinning Wheel Road, Suite 320, Hinsdale, Illinois
60521
Morris Engineering, Inc. 5100 Lincoln Avenue, Lisle, Illinois 60532
Stanley Consultants, Inc.
8501 W. Higgins Road, Suite 730, Chicago, Illinois
60631
Terra Engineering, Ltd. 225 W. Ohio Street, 4th Floor, Chicago, Illinois 60654
TranSystems
1475 E. Woodfield Road, Suite 600, Schaumburg,
Illinois 60173
A committee was developed to review and evaluate the qualification statements
consisting of the following members: Alex Thorpe/Administrative Services, Suzette
Robinson/Public Works, Sat Nagar/Public Works and Stefanie Levine/Public Works.
Each committee member individually reviewed the qualification statements based on
evaluation criteria outlined in the project’s RFQ as stated below:
1. Qualifications and Expertise (35%)
2. Experience of Staff Assigned to Project (35%)
3. Organization and Completeness of Proposal (20%)
4. M/W/EBE Participation (10%)
Following qualification statement review, the committee met to discuss the submissions
and develop a short-list for interview. The committee then interviewed the top four
candidate firms. After the interviews, the committee met again to discuss the
consultants, score the short-listed firms, and determine which firm to recommend for the
project award. A scoring breakdown of the four interviewed firms is as follows:
Consultant
Qualifications
& Expertise
(35)
Experience of
Staff Assigned
to Project (35)
Proposal
Organization
and
Completeness
(20)
Proposed
M/W/EBE
(10)
Total (100)
Christopher Burke 28 24 18 8 78
Stanley Consultants 28 24 18 8 78
Terra Engineering 33 33 18 10 94
TranSystems 29 27 18 8 82
135 of 567
Following consultant scoring and committee discussion, staff determined that Terra
Engineering Ltd. was the most qualified consultant for the project and subsequently
contacted Terra to negotiate a scope and fee as required by IDOT’s RFQ process.
The committee therefore recommends Terra Engineering Ltd. be awarded this work as
they have been identified as the most qualified firm. Terra Engineering Ltd. has
significant previous experience with similar projects and a demonstrated understanding
of the required work. Terra Engineering Ltd. is also in compliance with the City’s
M/W/EBE participation goal (see attached M/W/EBE memo for additional information).
Funding for these services will be paid through a 80% federal / 20% local cost sharing
agreement.
-------------------------------------------------------------------------------------
Attachments:
Terra Engineering Ltd. cost proposal
MWEBE Memo
136 of 567
DF-824-039REV 12/04COST ESTIMATE OF CONSULTANT SERVICESFIRMTERRA Engineering, Ltd.DATE 01/29/15PSBLadd Arboretum Bike PathOVERHEAD RATE1.4999PRIME/SUPPLEMENTPrimeCOMPLEXITY FACTOR0DBEOVERHEAD IN-HOUSEOutside SERVICES% OFDROPITEMMANHOURS PAYROLL&DIRECT FIXED DirectBYDBE TOTAL GRANDBOXFRINGE BENF COSTS FEECosts OTHERS TOTALTOTAL(A)(B)( C )(D)(E)(F)(G)(H)(B-G)Project Management8 476.88 715.27 176.45 1,368.60 1.87%Construction Inspection440 16,288.80 24,431.573,250.006,026.8620,508.56 70,505.79 96.50%Admin8 176.16 264.22 65.18 505.56 0.69%Preconstruction Meeting4 238.44 357.64 88.22 684.30 0.94% Subconsultant DL0.00 0.00 0.00%TOTALS460 17,180.28 25,768.70 3,250.00 6,356.70 0.00 20,508.56 0.0073,064.25100.00%DBE0.00%DBECOST PLUS FIXED FEEPREPARED BY THE AGREEMENTS UNITPrinted 1/29/2015 3:13 PM137 of 567
DF-824-039REV 12/04PAYROLL ESCALATION TABLEFIXED RAISESFIRM NAMETERRA Engineering, Ltd.DATE 01/28/15PRIME/SUPPLEMENTPrime0.00PTB NO.Ladd Arboretum Bike Path CONTRACT TERM3MONTHS OVERHEAD RATE149.99%START DATE6/1/2015COMPLEXITY FACTORRAISE DATE1/1/2016% OF RAISE3.00%ESCALATION PER YEAR6/1/2015-8/31/2015 33 = 100.00% = 1.0000The total escalation for this project would be:0.00%Bureau of Design and EnvironmentPrinted 1/28/2015 4:22 PM138 of 567
DF-824-039
REV 12/04
PAYROLL RATES
FIRM NAME TERRA Engineering, LtdDATE 01/28/15
PRIME/SUPPLEMENT Prime
PSB NO.Ladd Arboretum Bike Path
ESCALATION FACTOR 0.00%
CLASSIFICATION CURRENT RATE CALCULATED RATE
Senior Project Manager $59.61 $59.61
Project Manager $37.02 $37.02
Admin $22.02 $22.02
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
PREPARED BY THE AGREEMENTS UNITPrinted 1/28/2015 4:23 PM
139 of 567
Subconsultants
FIRM NAME TERRA Engineering, Ltd.DATE 01/29/15
PRIME/SUPPLEMENT Prime
PSB NO.Ladd Arboretum Bike Path
NAME Direct Labor Total Contribution to Prime Consultant
Environmental Design Int 7,983.16 0.00
American Geoengineerin 12,525.40 0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total 20,508.56 0.00
140 of 567
DF-824-039REV 12/04AVERAGE HOURLY PROJECT RATESFIRMTERRA Engineering, Ltd.PSBLadd Arboretum Bike PathDATE01/29/15PRIME/SUPPLEMENTPrimeSHEET 1OF1PAYROLL AVGTOTAL PROJECT RATESProject Management Construction Inspection AdminPreconstruction Meeting HOURLY Hours% Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdCLASSIFICATION RATESPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgSenior Project Manag59.61122.61% 1.568100.00% 59.61 4100.00% 59.61 Project Manager 37.0244095.65% 35.41 440100.00% 37.02 Admin22.0281.74% 0.38 8100.00% 22.02 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS460100% $37.35 8 100.00% $59.61 440 100% $37.02 8 100% $22.02 4 100% $59.61 0 0% $0.00PREPARED BY THE AGREEMENTS UNITPrinted 1/29/2015 3:18 PM141 of 567
COMPANY NAME:
PTB NUMBER:
TODAY'S DATE:
ITEM ALLOWABLE UTILIZE
W.O. ONLY
QUANTITY
J.S. ONLY
CONTRACT
RATE TOTAL
Per Diem (per GOVERNOR’S TRAVEL CONTROL
BOARD)Up to state rate maximum $0.00 $0.00
Lodging (per GOVERNOR’S TRAVEL CONTROL
BOARD)Actual cost (Up to state rate maximum)$0.00 $0.00
Air Fare Coach rate, actual cost, requires minimum two weeks' notice,
with prior IDOT approval $0.00 $0.00
Vehicle Mileage (per GOVERNOR’S TRAVEL
CONTROL BOARD)Up to state rate maximum $0.00 $0.00
Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day X 50 $65.00 $3,250.00
Vehicle Rental Actual cost (Up to $55/day)$0.00 $0.00
Tolls Actual cost $0.00 $0.00
Parking Actual cost $0.00 $0.00
Overtime Premium portion (Submit supporting documentation) $0.00 $0.00
Shift Differential Actual cost (Based on firm's policy) $0.00 $0.00
Overnight Delivery/Postage/Courier Service Actual cost (Submit supporting documentation) $0.00 $0.00
Copies of Deliverables/Mylars (In-house) Actual cost (Submit supporting documentation) $0.00 $0.00
Copies of Deliverables/Mylars (Outside) Actual cost (Submit supporting documentation) $0.00 $0.00
Project Specific Insurance Actual cost $0.00 $0.00
Monuments (Permanent) Actual cost $0.00 $0.00
Photo Processing Actual cost $0.00 $0.00
2-Way Radio (Survey or Phase III Only) Actual cost $0.00 $0.00
Telephone Usage (Traffic System Monitoring Only) Actual cost $0.00 $0.00
CADD Actual cost (Max $15/hour)$0.00 $0.00
Web Site Actual cost (Submit supporting documentation) $0.00 $0.00
Advertisements Actual cost (Submit supporting documentation) $0.00 $0.00
Public Meeting Facility Rental Actual cost (Submit supporting documentation) $0.00 $0.00
Public Meeting Exhibits/Renderings & Equipment Actual cost (Submit supporting documentation) $0.00 $0.00
Recording Fees Actual cost $0.00 $0.00
Transcriptions (specific to project) Actual cost $0.00 $0.00
Courthouse Fees Actual cost $0.00 $0.00
Storm Sewer Cleaning and Televising Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00
Traffic Control and Protection Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00
Aerial Photography and Mapping Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00
Utility Exploratory Trenching Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00
Testing of Soil Samples* Actual cost $0.00 $0.00
Lab Services* Actual cost (Provide breakdown of each cost) $0.00 $0.00
Equipment and/or Specialized Equipment Rental* Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
TOTAL DIRECT COST $3,250.00
*If other allowable costs are needed and not listed, please add in the above spaces provided.
LEGEND
W.O. = Work Order
J.S. = Job Specific
TERRA Engineering, Ltd.
Ladd Arboretum Bike Path
1/28/2015
Direct Costs Check Sheet
PRINTED 1/28/2015 BDE 436 (Rev. 09/30/13)142 of 567
DF-824-034REV 12/04PAYROLL ESCALATION TABLEANNIVERSARY RAISESFIRM NAMEEnvironmental Design InternationalDATE01/29/15PRIME/SUPPLEMENTTERRA ENGINEERING LTDPTB NO.LADD Arboretum Bike PathCONTRACT TERM3MONTHS OVERHEAD RATE144.74%START DATE6/1/2015COMPLEXITY FACTOR0RAISE DATE7/1/2016% OF RAISE3.00%ESCALATION PER YEARDETERMINE THE MID POINT OF THE AGREEMENT1.5CALCULATE THE ESCALATION FACTOR TO THE MIDPOINT OF THE CONTRACT0.38%The total escalation for this project would be: 0.38%Bureau of Design and EnvironmentPrinted 1/29/2015 3:20 PM143 of 567
DF-824-034
REV 12/04
PAYROLL RATES
FIRM NAME Environmental Design Int DATE 01/29/15
PRIME/SUPPLEMENT TERRA ENGINEERING LTD
PTB NO.LADD Arboretum Bike Path (15-06)
ESCALATION FACTOR 0.38%
CLASSIFICATION CURRENT RATE CALCULATED RATE
Program Manager $70.00 $70.00
Construction Inspector $36.20 $36.34
QA/QC $56.00 $56.21
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
PREPARED BY THE AGREEMENTS UNITPrinted 1/29/2015 3:21 PM
144 of 567
DF-824-034REV 12/04COST ESTIMATE OF CONSULTANT SERVICESFIRMEnvironmental Design InternationalDATE01/29/15PTBLADD Arboretum Bike Path (15-06) OVERHEAD RATE1.4474PRIME/SUPPLEMENTTERRA ENGINEERING LTDCOMPLEXITY FACTOR0CPFF = 14.5 % [DL + R(DL) + OH(DL) + IHDCDBE OVERHEAD IN-HOUSEOutside SERVICES% OFDROPITEMMANHOURS PAYROLL&DIRECT FIXED Direct BYDBETOTAL GRANDBOXFRINGE BENF COSTS FEECosts OTHERS TOTALTOTAL(A)(B)( C )(D)(E)(F)(G)(H)(B-G)DBEProject Management4 280.00 405.27 99.36784.64784.64 9.83%DBEConstruction Inspection32 1,162.74 1,682.96675.00510.504,031.204,031.20 50.50%DBEQA/QC Construction16 899.36 1,301.73 332.762,533.862,533.86 31.74%DBEPre-Construction Mtg4 224.84 325.43 83.19633.46633.46 7.94% Subconsultant DL0.00 0.00 0.00%TOTALS56 2,566.94 3,715.39 675.00 1,025.82 0.00 0.00 7,983.167,983.16100.00%DBE 100.00%DBECOST PLUS FIXED FEEPREPARED BY THE AGREEMENTS UNITPrinted 1/29/2015 3:21 PM145 of 567
DF-824-034REV 12/04AVERAGE HOURLY PROJECT RATESFIRMEnvironmental Design InternationalPTBLADD Arboretum Bike Path (15-06)DATE01/29/15PRIME/SUPPLEMENTTERRA ENGINEERING LTDSHEET 1OF1PAYROLL AVGTOTAL PROJECT RATES Project Management Construction Inspection QA/QC Construction Pre-Construction Mtg HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdCLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. AvgProgram Manager 70.0047.14% 5.004100.00% 70.00 Construction Inspector 36.343257.14% 20.76 32100.00% 36.34 QA/QC 56.212035.71% 20.08 16100.00% 56.214100.00% 56.21 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS56 100% $45.84 4 100% $70.00 32 100% $36.34 16 100% $56.21 4 100% $56.21 0 0% $0.00PREPARED BY THE AGREEMENTS UNITPrinted 1/29/2015 3:21 PM146 of 567
COMPANY NAME:
PTB NUMBER:
TODAY'S DATE:
ITEM ALLOWABLE UTILIZE
W.O. ONLY
QUANTITY
J.S. ONLY
CONTRACT
RATE TOTAL
Per Diem (per GOVERNOR’S TRAVEL CONTROL
BOARD)Up to state rate maximum $0.00 $0.00
Lodging (per GOVERNOR’S TRAVEL CONTROL
BOARD)Actual cost (Up to state rate maximum)$0.00 $0.00
Air Fare Coach rate, actual cost, requires minimum two weeks' notice,
with prior IDOT approval $0.00 $0.00
Vehicle Mileage (per GOVERNOR’S TRAVEL
CONTROL BOARD)Up to state rate maximum $0.00 $0.00
Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day X 10 $65.00 $650.00
Vehicle Rental Actual cost (Up to $55/day)$0.00 $0.00
Tolls Actual cost $0.00 $0.00
Parking Actual cost $0.00 $0.00
Overtime Premium portion (Submit supporting documentation) $0.00 $0.00
Shift Differential Actual cost (Based on firm's policy) $0.00 $0.00
Overnight Delivery/Postage/Courier Service Actual cost (Submit supporting documentation) $0.00 $0.00
Copies of Deliverables/Mylars (In-house) Actual cost (Submit supporting documentation) $0.00 $0.00
Copies of Deliverables/Mylars (Outside) Actual cost (Submit supporting documentation) $0.00 $0.00
Project Specific Insurance Actual cost $0.00 $0.00
Monuments (Permanent) Actual cost $0.00 $0.00
Photo Processing Actual cost $0.00 $0.00
2-Way Radio (Survey or Phase III Only) Actual cost $0.00 $0.00
Telephone Usage (Traffic System Monitoring Only) Actual cost $0.00 $0.00
CADD Actual cost (Max $15/hour)$0.00 $0.00
Web Site Actual cost (Submit supporting documentation) $0.00 $0.00
Advertisements Actual cost (Submit supporting documentation) $0.00 $0.00
Public Meeting Facility Rental Actual cost (Submit supporting documentation) $0.00 $0.00
Public Meeting Exhibits/Renderings & Equipment Actual cost (Submit supporting documentation) $0.00 $0.00
Recording Fees Actual cost $0.00 $0.00
Transcriptions (specific to project) Actual cost $0.00 $0.00
Courthouse Fees Actual cost $0.00 $0.00
Storm Sewer Cleaning and Televising Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00
Traffic Control and Protection Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00
Aerial Photography and Mapping Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00
Utility Exploratory Trenching Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00
Testing of Soil Samples* Actual cost $0.00 $0.00
Lab Services* Actual cost (Provide breakdown of each cost) $0.00 $0.00
Equipment and/or Specialized Equipment Rental* Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
TOTAL DIRECT COST $650.00
*If other allowable costs are needed and not listed, please add in the above spaces provided.
LEGEND
W.O. = Work Order
J.S. = Job Specific
Environmental Design International, Inc.
Ladd Arboretum Bike Path
1/28/2015
Direct Costs Check Sheet
PRINTED 1/29/2015 BDE 436 (Rev. 09/30/13)147 of 567
Cost Estimation for QC Concrete Testing
11327
IDOT Contract No.
Job No. C-91-248-13
Letting.
District No.One
Project:
Code No.Item Unit Quantity Qty, CY Pours Hours Technicians No.Rate Amounts
CONCRETE
42300400
PORTLAND CEMENT
CONCRETE DRIVEWAY
PAVEMENT, 8 INCH SQ YD 18.00 0.5 8 Level I Field Tech.1 $96.15 $384.60
42400200
PORTLAND CEMENT
CONCRETE SIDEWALK 5 INCH SQ FT 5,850.00 1 8 Level I Field Tech.1 $96.15 $769.20
60600605 CONCRETE CURB, TYPE B FOOT 495.00 1 8 Level I Field Tech.1 $96.15 $769.20
60603800
COMBINATION CONCRETE
CURB AND GUTTER, TYPE B-
6.12 FOOT 169.00 0.5 8 Level I Field Tech.1 $96.15 $384.60
XXXXXXX
POROUS PORTLAND CEMENT
CONCRETE BIKE PATH 6 INCH SQ YD 5,080.00 2 8 Level I Field Tech.3 $96.15 $4,615.20
SOIL
20201200
REMOVAL AND DISPOSAL OF
UNSUITABLE MATERIAL CU YD 1,463.00 1 8 Level I Field Tech.1 $96.15 $769.20
35101800
AGGREGATE BASE COURSE,
TYPE B 6"SQ YD 872.00 1 8 Level I Field Tech.1 $96.15 $769.20
AMERICAN GEOENGINEERING, INC.
399-A Wall Street . Glendale Heights, IL 60139, P (630) 894-9800, F (630) 894-9868
61B16
Estimated Cost:$12,525.40
Sub-Contractor No. (Certified DBE)
Ladd Arboretum Bike Path, Evanston, IL
Contract 61B16_Ladd Arboretum Bike Path_Evanston Page 1 of 2
148 of 567
ASPHALT
40603335
HOT-MIX ASPHALT SURFACE
COURSE, MIX "D" N50 TON 9.00 1 8 Level I Field Tech.1 $96.15 $769.20
8
QC Plan Review Hr 2 $100.00 $200.00
Each 36 $25.00 $900.00
Concrete Cylinder Pick-up Trip 6 $80.00 $480.00
Proctor Each 1 $150.00 $150.00
Gradations, Each 1 $85.00 $85.00
Day 2 $60.00 $120.00
Analytical Testing for CCDD Requirement Sample 0 $2,500.00 $0.00
Travel Charges Trip 8 $70.00 $560.00
Project Management & Reports Each 8 $100.00 $800.00
TOTAL $12,525.40
NOTES:
1) The Number of Pours and/or days of work are approximate.
2) A minimum 4-hour charge for cancellation of Job.
3) A minimum 8-hour charge applies to all field technician work.
4) Overtime to be charged at 1.5 times for any hours over 8 hours/day on weekdays and work done during night time.
5) Overtime to be charged at 2 times for any hours spent on Sunday and holidays.
6) If number of pours exceed the specified, billing will be on an hourly rate basis according to the rates in this Quote.
7) RR Protection Liability Insurance will be charged at actual cost.
Nuclear gauge rental
Concrete Cylinder Comp. Strength (4X8)
Contract 61B16_Ladd Arboretum Bike Path_Evanston Page 2 of 2
149 of 567
July 28, 2014
Subject:PRELIMINARY ENGINEERING
Consultant Unit
Prequalification File
Jamil Bou-Saab
TERRA ENGINEERING, LTD.
225 W. Ohio Street, 4th Floor
Chicago, IL 60654
Dear Jamil Bou-Saab,
We have completed our review of your "Statement of Experience and Financial
Condition" (SEFC) which you submitted for the fiscal year ending Dec 31, 2013.
Your firm's total annual transportation fee capacity will be $19,200,000.
Your firm's payroll burden and fringe expense rate and general and administrative
expense rate totaling 149.99% are approved on a provisional basis. The actual rate
used in agreement negotiations may be determined by our Office of Quality
Compliance and Review in a pre-award audit.
Your firm is required to submit an amended SEFC through the Engineering
Prequalification & Agreement System (EPAS) to this office to show any additions or
deletions of your licensed professional staff or any other key personnel that would
affect your firm's prequalification in a particular category. Changes must be
submitted within 15 calendar days of the change and be submitted through the
Engineering Prequalification and Agreement System (EPAS).
Your firm is prequalified until December 31, 2014. You will be given an additional
six months from this date to submit the applicable portions of the "Statement of
Experience and Financial Condition" (SEFC) to remain prequalified.
Sincerely,
John Baranzelli
Acting Bureau Chief
Bureau of Design & Environment
150 of 567
CATEGORY STATUS
Highways - Roads and Streets X
Special Services - Surveying X
Highways - Freeways X
Special Services - Sanitary X
Hydraulic Reports - Waterways: Typical X
Special Services - Construction Inspection X
Structures - Highway: Simple X
Special Studies - Feasibility X
Location Design Studies - Reconstruction/Major Rehabilitation X
Structures - Highway: Advanced Typical X
Special Studies - Traffic Studies X
Special Studies - Traffic Signals X
Location Design Studies - Rehabilitation X
Geotechnical Services - Structure Geotechnical Reports (SGR)X
Location Design Studies - New Construction/Major Reconstruction X
Special Studies - Location Drainage X
Structures - Highway: Typical X
Special Services - Landscape Architecture X
Special Studies - Safety X
X PREQUALIFIED
A NOT PREQUALIFIED, REVIEW THE COMMENTS UNDER CATEGORY VIEW FOR
DETAILS IN EPAS.
S PREQUALIFIED, BUT WILL NOT ACCEPT STATEMENTS OF INTEREST
SEFC PREQUALIFICATIONS FOR TERRA ENGINEERING, LTD.
151 of 567
152 of 567
October 30, 2014
Subject:PRELIMINARY ENGINEERING
Consultant Unit
Prequalification File
Deborah Sawyer
ENVIRONMENTAL DESIGN INTERNATIONAL
33 West Monroe Street
Suite 1825
Chicago , IL 60603
Dear Deborah Sawyer,
We have completed our review of your "Statement of Experience and Financial
Condition" (SEFC) which you submitted for the fiscal year ending Dec 31, 2013.
Your firm's total annual transportation fee capacity will be $9,200,000.
Your firm's payroll burden and fringe expense rate and general and administrative
expense rate totaling 144.74% are approved on a provisional basis. The actual rate
used in agreement negotiations may be determined by our Office of Quality
Compliance and Review in a pre-award audit.
Your firm is required to submit an amended SEFC through the Engineering
Prequalification & Agreement System (EPAS) to this office to show any additions or
deletions of your licensed professional staff or any other key personnel that would
affect your firm's prequalification in a particular category. Changes must be
submitted within 15 calendar days of the change and be submitted through the
Engineering Prequalification and Agreement System (EPAS).
Your firm is prequalified until December 31, 2014. You will be given an additional
six months from this date to submit the applicable portions of the "Statement of
Experience and Financial Condition" (SEFC) to remain prequalified.
Sincerely,
John Baranzelli
Acting Bureau Chief
Bureau of Design & Environment
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CATEGORY STATUS
Special Services - Asbestos Abatement Surveys X
Hydraulic Reports - Waterways: Complex X
Highways - Freeways X
Special Studies - Feasibility X
Special Services - Surveying X
Special Services - Construction Inspection X
Special Studies - Location Drainage X
Location Design Studies - Reconstruction/Major Rehabilitation X
Location Design Studies - Rehabilitation X
Hydraulic Reports - Waterways: Typical X
Airports - Design X
Highways - Roads and Streets X
Special Services - Sanitary X
Special Services - Hazardous Waste: Simple X
X PREQUALIFIED
A NOT PREQUALIFIED, REVIEW THE COMMENTS UNDER CATEGORY VIEW FOR
DETAILS IN EPAS.
S PREQUALIFIED, BUT WILL NOT ACCEPT STATEMENTS OF INTEREST
SEFC PREQUALIFICATIONS FOR ENVIRONMENTAL DESIGN
INTERNATIONAL
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To: Suzette Robinson, Director of Public Works
Sat Nagar, P.E., Assistant Director of Public Works
Stefanie Levine, PLA, Senior Project Manager
From: Tammi Turner, Purchasing Manager
Subject: Request for Qualification 15-06
Recommendation for Construction Engineering Services for the Ladd
Arboretum Bike Path
Date: February 9, 2015
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract. With regard to RFQ 15-06,
Construction Engineering Services for the Ladd Arboretum with Terra Engineering
Ltd. is found to be in initial compliance with the goal by performing approximately
100% of the contract work to certified M/W/EBE’s.
Terra Engineering Ltd. total base bid is $73,064.25, and will receive 100% credit.
Name of M/W/EBE Scope of Work Contract
Amount
% MBE WBE EBE
Terra Engineering Ltd
225 W. Ohio St. 4th flr
Chicago, IL 60654
Engineering
Svs.
$73,064.25 100% X
Total M/W/EBE $73,064.25 100%
Cc: Martin Lyons, Assistant City Manager/CFO
Memorandum
RFQ No. 15-06, Construction Engineering Services for the Ladd Arboretum, M/W/EBE Memo, 2.09.2015 155 of 567
For City Council meeting of February 9, 2015 Item A5
Resolution 17-R-15: CMAQ Grant Application
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Sat Nagar, P.E., Asst. Director of Engineering & Infrastructure
Subject: Resolution 17-R-15 CMAQ Application for Green Bay Road Improvement,
Asbury Avenue to McCormick Blvd.
Date: January 30, 2015
Recommended Action:
Staff recommends adoption of Resolution 17-R-15, which authorizes the City Manager
to submit a Congestion Mitigation and Air Quality Program (CMAQ) application for the
Green Bay Road Improvements from Asbury Avenue to McCormick Blvd.
Funding Source:
The preliminary cost for the project’s construction including construction engineering is
estimated at $2,400,000. The CMAQ funds request will be up to 80% of the project’s
construction cost, or $1,920,000. The remaining 20% of the construction cost will be the
local share which must be budgeted in the FY 2016 Capital Improvement Program.
Congestion Mitigation and Air Quality Fund $1,920,000
FY 2016 Capital Improvement Program $480,000
Discussion:
Green Bay Road is classified as a minor arterial and truck route. Green Bay Road is a
four-lane cross section roadway (two lanes in each direction and left turn lanes at
intersections) within the City limits. The projects limits are from the intersection of
Asbury Ave at Green Bay Rd north to McCormick Blvd. There are 3 signalized
intersections within the project limits: McCormick Blvd, Noyes Street and Simpson
Street. The existing pavement is in fair to poor condition.
The CMAQ Program is a federally funded program administered by the Chicago
Metropolitan Planning Agency (CMAP). The program is design to support project that
will mitigate congestion, such as lane reduction and signal modernization. The call for
projects for 2015 requires the completion of Phase I Engineering to be eligible for
funding. We are working with ESI Consultants to complete the Phase I Engineering by
Memorandum
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June this year and in summer to complete the construction plans (Phase II Engineering)
for 2016 construction. CMAQ applications must be reviewed by the planning liaison
prior to submission to CMAP. The deadline to submit applications for North Shore
Planning Liaison review is Friday, February 13.
Attachments:
Resolution 17-R-15
Green Bay Corridor Map
Page 2 of 2
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2/2/2015
17-R-15
A RESOLUTION
Authorizing the City Manager to Submit an Application for Grant
Funds from the Congestion Mitigation and Air Quality Control Program
for the Green Bay Road Improvements from Asbury Avenue to
McCormick Boulevard
WHEREAS, the Congestion Mitigation and Air Quality Control (“CMAQ”)
program, is a federal grant program operated by the Chicago Metropolitan Planning
Agency (“CMAP”) in partnership with other state agencies, local governments, interest
groups, and citizens, designed to enhance the transportation system and encourage
more livable communities; and
WHEREAS, CMAQ funding can be requested to support projects that will
mitigate transportation congestion, such as lane reduction and signal modernization ;
and
WHEREAS, the CMAQ Program funds eighty percent (80%) of the
subject project cost and the remaining twenty percent (20%) must be matched by the
respective program participant for the payment of construction engineering and
construction costs; and
WHEREAS, the City is preparing a CMAQ application for the
construction of the Green Bay Road Improvements from Asbury Avenue to McCormick
Boulevard (hereinafter referred to as the “Project”); and
WHEREAS, the total Project cost is estimated to be $2,400,000.00 (Two
Million Four Hundred Thousand and no/100 Dollars) and the City seeks to apply to
CMAP for $1,920,000.00 (One Million Nine Hundred Twenty Thousand and no/100
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17-R-15
~2~
Dollars) of CMAQ funds for the Project and the City’s twenty percent match portion for
the Project will be $480,000.00 (Four Hundred Eighty Thousand and no/100 Dollars),
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized to submit the CMAQ
Application for federal funds to CMAP and the City Clerk is hereby authorized and
directed to attest, on behalf of the City of Evanston.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the application as may be determined to be in
the best interests of the City.
SECTION 3: This Resolution 17-R-15 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene , City Clerk
Adopted: ________________, 2015
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160 of 567
For City Council meeting of February 9, 2015 Item A6
Resolution: 14-R-15 Dodge Avenue Bike Lane Project
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Sat Nagar, P.E., City Engineer
Subject: Resolution 14-R-15, Regarding Dodge Avenue Bike Lane Project Funding
Date: February 9, 2015
Recommended Action:
Staff recommends adoption of Resolution 14-R-15, authorizing the City Manager to
execute a construction funding agreement with Illinois Department of Transportation
(IDOT) for Dodge Avenue Bike Lane Project.
Funding Source
FY 2015 CIP# 415.26.4150.65515: $120,180
CMAQ Funding: $480,000
Total: $600,180
Summary:
The City received $480,000 of Congestion Mitigation Air Quality (CMAQ) Funds through
the Chicago Metropolitan Planning Agency (CMAP) to construct the bike lane on Dodge
Avenue from Howard Street to Church Street. The Phase II Design (construction plans)
for the project is complete. The construction plans have been submitted to the Illinois
Department of Transportation (IDOT) for letting. The plans have been approved by
IDOT – District 1 and the project is scheduled for the April 2015 letting. Construction is
expected to start in the summer of 2015. As part of the project protected bike lanes will
be constructed on Dodge Avenue from Howard Street to Church Street.
Attachments:
Resolution 14-R-15
Location Map
Memorandum
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1/26/2015
14-R-15
A RESOLUTION
Authorizing the City Manager to Execute the Construction Funding
Agreement with the Illinois Department of Transportation for the
Dodge Avenue Bike Lane
WHEREAS, the City of Evanston (“City”) and the Illinois Department of
Transportation (“IDOT”), in the interest to promote safe and efficient roadway system, desire
to construct a protected on-street bike lane on Dodge Avenue from Howard Street to Church
Street (See map, attached hereto as Exhibit A, said services to be identified as State
Section: 13-00268-00-BT and Project Number: 61-B19 (hereinafter, the “PROJECT”); and
WHEREAS, the parties hereto are desirous of said PROJECT in that same will
be of immediate benefit to the residents of the area and will be permanent in nature; and
WHEREAS, the State of Illinois and the City wish to avail themselves of
Federal funds committed to improve this PROJECT; and
WHEREAS, the City Council of the City of Evanston has determined it is in the
best interests of the City to enter into said Agreement,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Manager is hereby authorized to execute and the
City Clerk hereby authorized to attest to the Local Agency Agreement for Federal
Participation made with IDOT, attached hereto as Exhibit B, made a part hereof.
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14-R-15
~2~
SECTION 2: That the City Manager is hereby authorized and directed to
negotiate any additional conditions of the Agreement as may be determined to be in the best
interests of the City.
SECTION 3: That this Resolution 14-R-15 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2015
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14-R-15
~3~
EXHIBIT A
Project Location Map
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PLANS FOR PROPOSEDFEDERAL AID HIGHWAY165 of 567
14-R-15
~4~
EXHIBIT B
Local Agency Agreement for Federal Participation
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Local Agency
City of Evanston
State Contract
X
Day Labor
Local Contract
RR Force Account
Local Agency Agreement
for Federal Participation
Section
13-00268-00-BT
Fund Type
CMAQ
ITEP and/or SRTS Number
Construction Engineering Right-of-Way
Job Number Project Number Job Number Project Number Job Number Project Number
C-91-26-15 61- B19
This Agreement is made and entered into between the above local agency hereinafter referred to as the “LA” and the state of Illinois,
acting by and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LA jointly propose to
improve the designated location as described below. The improvement shall be constructed in accordance with plans prepared by, or
on behalf of the LA, approved by the STATE and the STATE’s policies and procedures approved and/or required by the Federal
Highway Administration hereinafter referred to as “FHWA”.
Location
Local Name Dodge Avenue Protected Bike Lane Route N/A Length 2 miles
Termini Howard Street to Church Street
Current Jurisdiction City of Evanston TIP Number 02-14-0001 Existing Structure No N/A
Project Description
Construction of Protecetd on-street bike lane on Dodge Avenue from Howard Street to Church Street
Division of Cost
Type of Work % % LA % Total
Participating Construction 480,000 ( * ) ( ) 120180 ( BAL ) 600,180
Non-Participating Construction ( ) ( ) ( )
Preliminary Engineering ( ) ( ) ( )
Construction Engineering ( * ) ( ) ( BAL )
Right of Way ( ) ( ) ( )
Railroads ( ) ( ) ( )
Utilities ( ) ( ) ( )
Materials
TOTAL $ 480,000 $ $ 120,180 $ 600,180
* Maximum FHWA (CMAQ) Participation 80% Not to Exceed $480,000.
NOTE:
The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal
and State participation. The actual costs will be used in the final division of cost for billing and reimbursment.
If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above.
Local Agency Appropriation
By execution of this Agreement, the LA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to
fund the LA share of project costs. A copy of the resolution or ordinance is attached as an addendum.
Method of Financing (State Contract Work)
METHOD A---Lump Sum (80% of LA Obligation)
METHOD B--- Monthly Payments of due by the of each successive month.
METHOD C---LA’s Share Balance divided by estimated total cost multiplied by actual progress payment.
(See page two for details of the above methods and the financing of Day Labor and Local Contracts)
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Agreement Provisions
THE LA AGREES:
(1) To acquire in its name, or in the name of the state if on the state highway system, all right-of-way necessary for this project in
accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act
of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STATE that all
requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be
cooperatively determined by representatives of the LA, and STATE and the FHWA, if required.
(2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in
accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems.
(3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction
of the proposed improvement.
(4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied
by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required.
(5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA, the completed improvement, or that
portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above.
(6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and
Nondiscrimination Regulations required by the U.S. Department of Transportation.
(7) To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to
provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this
section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for
which adequate books, records and supporting documentation are not available to support their purported disbursement.
(8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of
the proposed improvement.
(9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA.
(10) (State Contracts Only) That the method of payment designated on page one will be as follows:
Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE within thirty (30)
calendar days of billing, in lump sum, an amount equal to 80% of the LA’s estimated obligation incurred under this
Agreement. The LA will pay to the STATE the remainder of the LA’s obligation (including any nonparticipating costs)
within thirty (30) calendar days of billing in a lump sum, upon completion of the project based upon final costs.
Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified
amount each month for an estimated period of months, or until 80% of the LA’s estimated obligation under the
provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA’s obligation (including
any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs.
Method C - Progress Payments. Upon receipt of the contractor’s first and subseque nt progressive bills for this improvement, the
LA will pay to the STATE within thirty (30) calendar days of reciept, an amount equal to the LA’s share of the
construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for
nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid.
Failure to remit the payment(s) in a timely manner as required under Methods A, B, or C, shall allow the STATE to internally offset,
reduce, or deduct the arrearage from any payment or reimbursement due or about to become due and payable from the STATE to
LA on this or any other contract. The STATE, at its sole option, upon notice to the LA, may place the debt into the the Illinois
Comptroller’s Offset System (30 ILCS 105/10.05) or take such other and further action as my be required to recover the debt.
(11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, material and services
necessary to construct the complete project.
(12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this preliminary
engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in
which this agreement is executed, the LA will repay the STATE any Federal funds received under the terms of this Agreement.
(13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close
of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any Federal
Funds received under the terms of this Agreement.
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(14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to
the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield,
Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad
related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for
railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office.
Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for
review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic
signals should also be coordinated with the IDOT’s District Bureau of Operations.
The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to
requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local
Roads and Streets office.
Engineer’s Payment Estimates in accordance with the Division of Cost on page one.
(15) And certifies to the best of its knowledge and belief its officials:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
(b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal,
State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property;
(c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with
commission of any of the offenses enumerated in item (b) of this certification; and
(d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local)
terminated for cause or default.
(16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract, including
procurement of materials and leases of equipment.
(17) (State Contracts) That execution of this agreement constitutes the LA’s concurrence in the award of the construction contract to the
responsible low bidder as determined by the STATE.
(18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LA’s certification that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or
any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any
cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant,
loan or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of
a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions;
(c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties
(including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
(19) To regulate parking and traffic in accordance with the approved project report.
(20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes.
(21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in
accordance with current Illinois Compiled Statutes.
(22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the
improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting
documentation is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other
documentation supporting the requested reimbursement amount.
(23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the
project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000).
(24) Upon completion of this phase of the improvement, the LA will submit to the STATE a complete and detailed final invoice with all
applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date
of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the
improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed.
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(25) (Single Audit Requirements) That if the LA expends $500,000 or more a year in federal financial assistance they shall have an
audit made in accordance with the Office of Management and Budget (OMB) Circular No. A-133. LA’s that expend less than
$500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE (Office of Finance
and Administration, Audit Coordination Section, 2300 South Dirksen Parkway, Springfield, Illinois, 62764), within 30 days after the
completion of the audit, but no later than one year after the end of the LA’s fiscal year. The CFDA number for all highway planning
and construction activities is 20.205.
(26) That the LA is required to register with the System for Award Management or SAM (formerly Central Contractor Registration
(CCR)), which is a web-enabled government-wide application that collects, validates, stores, and disseminates business information
about the federal government’s trading partners in support of the contract award and the electronic payment processes. To register
or renew, please use the following website: https://www.sam.gov/portal/public/SAM/#1.
THE STATE AGREES:
(1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity
of the LA’s certification of compliance with Titles II and III requirements.
(2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the
STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a
satisfactory bid.
(3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and
to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and
Engineer’s Payment Estimates in accordance with the Division of Cost on page one.
(4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction
work:
(a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient
cost information and show evidence of payment by the LA;
(b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by
STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE.
IT IS MUTUALLY AGREED:
(1) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard
Specifications for Road and Bridge Construction.
(2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve
the proposed improvement for Federal-aid participation or the contract covering the construction work contemplated herein is not
awarded within three years of the date of execution of this Agreement.
(3) This Agreement shall be binding upon the parties, their successors and assigns.
(4) For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the award and
performance of any USDOT – assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26.
The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and
administration of USDOT – assisted contracts. The LA’s DBE program, as required by 49 CFR part 26 and as approved by
USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved
program, the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter fo r
enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.). In the absence
of a USDOT – approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under the
provisions of the STATE’s USDOT approved Disadvantaged Business Enterprise Program.
(5) In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further
payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate
or otherwise make available funds for the work contemplated herein.
(6) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or
amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its
application
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ADDENDA
Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement.
Number 1- Location Map, Number 2 – Local Appropriation Resolution.
(Insert addendum numbers and titles as applicable)
The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this
Agreement and all exhibits indicated above.
APPROVED APPROVED
Local Agency State of Illinois
Department of Transportation
Wally Bobkiewicz
Name of Official (Print or Type Name) Erica J. Borggren, Acting Secretary Date
City Manager By:
Title (County Board Chairperson/Mayor/Village President/etc.) Aaron A. Weatherholt, Deputy Director of Highways Date
Omer Osman, Director of Highways/Chief Engineer Date
(Signature) Date
The above signature certifies the agency’s TIN number is Michael A. Forti, Chief Counsel Date
36-6005870 conducting business as a Governmental
Entity.
DUNS Number 074390907 Tony Small, Director of Finance and Administration Date
NOTE: If signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required.
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For City Council meeting of February 9, 2015 Item A7
Resolution 18-R-15: Motor Fuel Tax Funds for Roadway Construction
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Sat Nagar, P.E., Asst. Director of Engineering & Infrastructure
Dan Manis, P.E., Senior Project Manager
Subject: Resolution 18-R-15 Motor Fuel Tax Funds Use for Roadway Construction
Date: January 29, 2015
Recommended Action:
The Evanston Department of Public Works recommends City Council adoption of
Resolution 18-R-15 authorizing the use of Motor Fuel Tax Funds (MFT) in the amount of
$1,700,000 for street resurfacing.
Funding Source:
This project will be funded through the Motor Fuel Tax Fund (Fund # 200).
Summary:
The City’s Street Resurfacing Program is funded through the Motor Fuel Tax Fund
(MFT) and through the Capital Improvement (CIP) Fund. It is proposed that six streets
be improved through the use of the City’s MFT Fund. The proposed contract work
consists of curb replacement, grinding/milling street surface, base repair, adjustment of
drainage/utility structures and street resurfacing, as well as any necessary incidental
construction. The Engineering & Infrastructure Division has completed the design of
these street projects in-house. The streets included in the 2015 MFT Program are listed
below.
Memorandum
Page 1 of 2
172 of 567
2015 MFT Street Resurfacing Project
Street From To
Davis Street Fowler Avenue Pitner Avenue
Elmwood Avenue Crain Street Dempster Street
Hartrey Avenue Cleveland Street Washington Street
Hinman Avenue South Boulevard Main Street
Otto Lane Cul-de-Sac Highland Avenue
Ridge Avenue Garnett Place Noyes Street
Ridge Avenue Central Street Isabella Street
With Council approval of this resolution, the Engineering staff will bid the MFT Street
Resurfacing Project and bring back the recommendation to award the construction
contract in early April 2015. It is anticipated that construction will begin in May 2015.
Attachments:
Resolution 18-R-15
2015 MFT Streets Map
Page 2 of 2
173 of 567
1/27/2015
18-R-15
A RESOLUTION
Authorizing the City Manager to Sign an Illinois Department of
Transportation Resolution for Improvement by Municipality under the
Illinois Highway Code for Improvements to Various Evanston Streets
WHEREAS, in order to facilitate the free flow of traffic and insure safety to
the motoring public, the City of Evanston and the Illinois Department of Transportation
(“IDOT”), are desirous of entering into an Illinois Department of Transportation Resolution
for Improvement by Municipality under the Illinois Highway Code, a copy of which is
attached hereto and incorporated herein as Exhibit 1, for improvements to various streets
within the City of Evanston; and
WHEREAS, said roadway improvements consist of curb replacement, base
repair, drainage/utility structure adjustment, and resurfacing the pavement with necessary
incidental construction; and
WHEREAS, it is necessary for the City Manager to execute the IDOT
Resolution for Improvement by Municipality Under the Illinois Highway Code, allocating a
portion of the City’s Motor Fuel Tax funds in the principal amount of One Million Seven
Hundred Thousand and no/100 Dollars ($1,700,000.00) to pay for said street
improvements; and
WHEREAS, the City Council has determined that it is in the best interests
of the City to execute the aforementioned resolution for certain street improvements,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
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18-R-15
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SECTION 1: That the City Manager is hereby authorized to sign and the
City Clerk is hereby authorized to attest to the Resolution for Improvement by Municipality
under the Illinois Highway Code between the City of Evanston and IDOT, attached hereto
as Exhibit 1.
SECTION 2: That the City Manager is hereby authorized and directed to
negotiate any additional conditions with IDOT for the City roadway construction using
the City’s Motor Fuel Tax Funds.
SECTION 3: That this Resolution 18-R-15 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2015
175 of 567
18-R-15
~3~
EXHIBIT 1
Resolution for Improvement by Municipality Under the
Illinois Highway Code
176 of 567
Printed 1/28/2015 BLR 09111 (Rev. 11/06)
Resolution for Improvement by
Municipality Under the Illinois
Highway Code
BE IT RESOLVED, by the Council of the
Council or President and Board of Trustees
City of Evanston Illinois
City, Town or Village
that the following described street(s) be improved under the Illinois Highway Code:
Name of Thoroughfare Route From To
Davis Street Fowler Avenue Pitner Avenue
Elmwood Avenue Crain Street Dempster Street
Hartrey Avenue Cleveland Street Washington Street
Hinman Avenue South Boulevard Main Street
Otto Lane Cul-de-Sac Highland Avenue
Ridge Avenue Garnett Place Noyes Street
Ridge Avenue Central Street Isabella Street
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of Curb replacement, base repair, drainage/utility Structure
adjustment, asphalt grinding and resurfacing the pavement with necessary incidental construction
estimated construction cost ($1,700,000)
and shall be constructed various feet wide
and be designated as Section 15-00274-00-RS
2. That there is hereby appropriated the (additional Yes No) sum of One million seven hundred thousand
Dollars ( 1700000 ) for the
improvement of said section from the municipality’s allotment of Motor Fuel Tax funds.
3. That work shall be done by Contract ; and,
Specify Contract or Day Labor
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation.
Approved I, Clerk in and for the
City of Evanston
City, Town or Village
County of Cook , hereby certify the
Date foregoing to be a true, perfect and complete copy of a resolution adopted
by the Council
Council or President and Board of Trustees
Department of Transportation at a meeting on
Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
day of
Regional Engineer
(SEAL)
Clerk City, Town, or Village Clerk
177 of 567
HARRISON STMEADOW-LARK LNGLENVIEW RD
THAYER ST
ARBORLN
KNOX
CIRHIGHLAND AVELAWNDALE AVEPARK PL
EWING AVECOLFAX ST
BENNETT AVEBRADLEY PLFOSTER STST
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HARRISON STWALNUT AVEGREY AVEDODGE AVEDARROW AVEDEWEY AVEASHLAND AVEEMERSON ST
LYONS ST
MADISON STOAK
AVEOAKCLARK STASBURY AVECASE ST
FOSTER ST
CLINTON PL
LINDEN PL
UNIVERSITY PL
CLARK
S
T
CLYDE AVEHINMAN
AVE
INGLESIDE PK
GREELEYHILLSIDE LN
NOYES
CULVER
ISABELLA ST
PAYNE ST
CALVIN CIR LAWNDALE AVETHAYER ST
PARK PL
PITNER AVELAKE STLEMAR AVEDEMPSTER STHARTREY AVEPR
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BROWNLIVINGSTON ST
THELIN CTASHLAND AVEJACKSON AVEWESLEY AVECRAINASBURY AVESHERMAN AVECHICAGO
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MILBURN PK
DEMPSTER STGROSS POINT RDPAYNE
DARTMOUTH PL PROSPECT AVECOWPER AVECENTRAL ST
LINCOLNWOOD DRELGI
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WOODLAND RD
PITNER AVENATHANIEL PL
CHURCH ST
NOYES ST
RICHMOND AVEWARREN STGREY AVEGREYHOVLAND CTBROWN AVEG
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DARROW AVESOUTH BLVDDARROW AVELYONS STWOODBINE AVEJENKS ST
WASHINGTON STASHLAND AVECROFT LNWESLEY AVEROSALIE ST
BARTON AVELEE STRIDGE
AVEOAK AVEMAPLE AVELINCO LN ST
CASE PL
LAKE ST
CHURC
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TORRINGTON AVEINGLESIDE PL
FOREST AVETECH DR
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SIMPSON STHASTINGS AVEOTTO LN
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GAFFIELD PL
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GREENWOOD STHINMAN AVESHERMAN AVEHAVEN ST
EUCLIDPARK PL
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SQLAKE SHORE BLVDSH
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CRAWFORD AVECOLFAX PL
TRINITY CT
HARTZELL ST
NORMANDY PL HURD AVEMcDANIEL AVEWADE CTMARTHA LNHARTZELL ST
PITNER ALYGREENWOOD STMcCORMICK BLVDGREY AVEKEENEY ST
GREENLEAF ST
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PAYNE ST
ISABELLA ST
FLORENCE AVECLEVELAND STDEWEY AVECOLFAX TER
CENTRAL ST
CHANCELLOR
WASHINGTON STRIDGE AVEGARNETT PL
LEONARD PL
BRUMMEL ST
MULFORD STMAPLE AVEELG
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COLFAX STRIDGE AVERIDGE TER
DAVIS S
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DARTMOUTH PL
CHICAGO
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KEDZIE ST
MAIN ST
FOREST AVEARTSCIRCLE DR
ARNOLD PLSHERIDAN RDPRINCETON AVEMARCY AVEISABELLA ST
LINCOLN ST
THAYER ST
HAWTHORNE LN
LINCOLN ST
COLFAX STLIVINGSTON
DODGE AVEGROVE ST
HARRISONBROADWAY AVECHANCELLOR ST
FOSTER STJACKSON LIVINGSTON
DOBSON ST
HARVARD TER
SOUTH BLVDRIDGE CTRIDGEAVESIMPSON STBRYANT AVEOAKTON ST
EMERSON ST
MONTICELLO PL
HINMAN AVEKEENEY ST
GREENLEAF ST
MICHIGAN AVEBURNHAM PLPRINCETONWELLINGTON CTC
R
A
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LINCOLNWOOD DRBRUMMEL PLMcCORMICK BLVDMcDANIEL AVEMcDANIEL AVESIMPSON ST
OAKTON ST
MADISON PLLAUREL AVEPIONEER RDPAYNE STELM AVESEWARD STBROWN AVELEE ST GREY AVEGREY AVEDOBSON STDODGE AVESEWARD STDEWEY AVEWESLEY AVEWESLEY AVEELINOR PL
DAVIS STWESLEY E
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NOYES ST
GRANTGIRARD AVESEWARD STELMWOOD AVEREBA PL
NOYES CTGARRISON AVESHERIDAN RD
CALLAN AVEGROVE
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CALLANJUDSON AVELAKESIDE CT
HAMILTON ST
HAYES
CLIFFORD STBERNARD PLTHAYER
PARK PL
CENTRAL PARK AVEGRANT STEWING AVEMcDANIEL AVECENTRAL ST
HARTREY AVEFOWLER AVELELAND AVELYONS ST
BRUMMEL STDEWEY AVEKEENEY STDODGE AVEMAIN STDARROW AVEGRANT ST
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WILDER STEASTWOOD AVEASHLAND AVEASBURY AVEWESLEY AVEASBURY AVEHAMPTON PKYHULL TER
AUSTIN STPRATT CTRIDGE AVEBENSON AVECENTRAL ST
SHERIDAN PL
R OS L Y N P L
HOWARD STCUSTER AVEMILBURN ST
SHERIDAN RDFOREST PLCAMPUS DREDGEMERE CTNORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGAN37002300
2700
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300
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100
4001600700
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2600 110050060010001200180026002002500
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100033002800
13002015 MFT Location Map.mxd 12/10/2010
0 0.5 10.25 Mile
´
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
2015 MFT RESURFACING OF VARIOUS STREETS,(15-00274-00-RS)
City of Evanston Department of Public Works
MFT STREET RESURFACING
178 of 567
For City Council meeting of February 9, 2015 Item A8
Resolution 16-R-15, Regarding Transportation Network Providers
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Resolution 16-R-15, Regarding Transportation Network Providers (“TNP”)
Date: January 26, 2015
Recommended Action:
City staff recommends adoption of Resolution 16-R-15.
Summary:
Public Act 98-1173 was signed into law on January 12, 2015 and sets minimum
standards for mandatory insurance coverage and background checks for TNPs.
Following Council’s direction, staff prepared this resolution regarding Transportation
Network Provider services in Evanston.
Legislative History:
n/a
Alternatives:
n/a
Attachments:
Resolution 16-R-15
Memorandum
179 of 567
1/27/2015
16-R-15
A RESOLUTION REGARDING TRANSPORTATION
NETWORK PROVIDER SERVICES IN THE CITY OF EVANSTON
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Legislative Statement. In January 2015, the City Council
considered, but did not adopt, Ordinance 109-O-14. Concurrent with the Council’s
legislative deliberations on that ordinance, Public Act 98-1173 was signed into law in Illinois
on January 12, 2015. The standards set forth in that Act grant prudent protections to users
of Transportation Network Provider (“TNP”) services in the City of Evanston. These
standards will be enforced by the City equitably and fairly for all TNPs. The TNP business
model operating in Evanston is in its early stages, and therefore, the City Council
determined it is premature at this time to adopt a comprehensive regulatory framework
which may need to be substantively revised in the near term as the TNP business model
evolves. Given the special circumstances present in Evanston with the City Council’s
commitment to sustainable transportation alternatives, TNP regulations may disincentivize
sustainability.
Nothing in the legislative Record shall be held to diminish or impair the City of
Evanston’s right to equitably enforce all necessary provisions of the Illinois Vehicle Code
and other applicable state and federal law. Further, nothing in the Record shall in any way
impair or diminish the immunities conferred upon the City by the Local Governmental and
Local Governmental Employees Tort Immunity Act, 745 ILCS 10/ et seq. The City Council
180 of 567
16-R-15
~2~
retains the right to revisit these policy issues on a continuing basis as the TNP business
model evolves and/or as the state regulatory framework adjusts.
SECTION 2: The City Manager and his/her designees are hereby authorized
and directed to enforce state and federal regulations applicable to TNP services in
the City, specifically including, but not limited to, Illinois Public Act 98-1173, as may be
amended from time to time.
SECTION 3: That this Resolution 16-R-15 shall be in full force and effect
from and after the date of its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2015
181 of 567
For City Council meeting of February 9, 2015 Item A9
Resolution 12-R-15: Lease Agreements for Noyes Cultural Arts Center Studios
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Joe McRae, Director of Parks, Recreation and Community Services
Christina Ferraro, Assistant Director of Community Services
Subject: Resolution 12-R-15 Lease Terms for Studio Space at the Noyes Cultural
Arts Center (NCAC)
Date: February 2, 2015
Recommended Action:
Staff recommends approval of Resolution 12-R-15 authorizing the City Manager to enter
into two new agreements for nine month lease terms for studio space at the Noyes
Cultural Arts Center (NCAC) with Actors Gymnasium and Maria DeLaPaz Gaitan.
Funding Source:
Revenues are deposited into the Noyes Cultural Arts Business Unit 3710.
Summary:
The studio leases are for a nine month term (03/01/2015 - 12/31/2015).
Resident Artist Discipline Studio 2015
monthly rate
Community
Service
Actors
Gymnasium
Circus & performing
arts
108 $1,281.00 $1,729.35
Maria DeLaPaz
Gaitan
Painting, drawing,
digital design
109 $ 287.25 $ 387.75
The Noyes Tenants Association reviewed the five applications that were received for
the two available studios and recommended the two applicants indicated above; City
staff concurs with their recommendation. These two studios are vacant due to Next
Theatre moving out of Room 108 and Art Encounter moving out of Room 109 and into
Room 104 last year.
Memorandum
182 of 567
In the past, the Actors Gym would sublease from other tenants in NCAC to host their
classes as they were in need of more space. With Actors Gym in Room 108, they will
no longer have to sublease and will be able to expand their program. They are
occupying less space than the maximum allowed within the lease agreement.
Maria DeLaPaz Gaitan is a new tenant and Evanston resident. She will add diversity to
the NCAC.
Rooms 219 and 222 are now vacant. The application process will begin and potential
tenants will be presented at the May 2015 City Council meeting. The theatre is also
vacant at NCAC; a potential tenant will be sought for September 2015 – May 2016 and
will be presented at the City Council meeting in the spring or summer of 2015.
Legislative History:
The February 2, 2015, Human Services Committee meeting was cancelled. As a result,
staff recommends the leases for approval at the February 9, 2015 Administration and
Public Works Committee.
Attachments:
Resolution 12-R-15
Copy of Studio Master Lease
Exhibit B fee chart
Page 2 of 2
183 of 567
1/22/2014
12-R-15
A RESOLUTION
Authorizing the City Manager to Enter into Nine Month Lease
Agreements for Studio Spaces at the Noyes Cultural Arts Center
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS:
SECTION 1: That the City Manager is hereby authorized and
directed to sign, and the City Clerk hereby authorized and directed to attest on
behalf of the City of Evanston, two (2) studio leases by and between the City
and resident artists of the Noyes Cultural Arts Center. The leases shall be in
substantial conformity with the leases marked as Exhibit A (Nine Month Master
Studio Lease) attached hereto and incorporated herein by reference.
SECTION 2: That the City Manager is hereby authorized and
directed to negotiate any additional terms and conditions of the leases as may
be determined to be in the best interests of the City.
SECTION 3: That this Resolution 12-R-15 shall be in full force
and effect from and after its passage and approval in the manner provided by
law.
________________________________
Elizabeth B. Tisdahl, Mayor
Attest:
___________________________
Rodney Greene, City Clerk Adopted: __________________, 2015
184 of 567
1-R-11
~2~
EXHIBIT A
NINE MONTH MASTER STUDIO LEASE
185 of 567
LEASE AGREEMENT FOR THE PREMISES LOCATED AT 927 NOYES STREET,
EVANSTON, ILLINOIS, BY AND BETWEEN
THE CITY OF EVANSTON, LANDLORD
AND
[TENANT], TENANT
186 of 567
INDEX
Section Title Page Number
1
SECTION 1. DESCRIPTION OF PREMISES ........................................................................... 2
SECTION 2. TERM ................................................................................................................... 2
SECTION 3. RENT .................................................................................................................... 2
SECTION 4. COMMON FACILITIES ........................................................................................ 3
SECTION 5. USE OF PREMISES ............................................................................................ 5
SECTION 6. SIGNS .................................................................................................................. 8
SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD
PERSONS ............................................................................................................ 8
SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT ............................. 8
SECTION 9. REPAIRS AND MAINTENANCE ......................................................................... 9
SECTION 10. UTILITIES .......................................................................................................... 10
SECTION 11. TAXES ............................................................................................................... 10
SECTION 12. INSURANCE ...................................................................................................... 10
SECTION 13. SUBLETTING; ASSIGNMENT .......................................................................... 11
SECTION 14. SURRENDER OF PREMISES; HOLDING OVER ............................................. 11
SECTION 15. INDEMNIFICATION AND LIENS ....................................................................... 12
SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS ................................. 12
SECTION 17. DEFAULT AND REMEDIES .............................................................................. 13
SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION ................... 15
SECTION 19. REMOVAL OF OTHER LIENS .......................................................................... 15
SECTION 20. REMEDIES NOT EXCLUSIVE ........................................................................... 16
SECTION 21. EXPENSES OF ENFORCEMENT ..................................................................... 16
SECTION 22. EMINENT DOMAIN ............................................................................................ 16
SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION ............................. 17
SECTION 24. PEACEFUL ENJOYMENT ................................................................................. 17
SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS .................................... 17
SECTION 26. AMENDMENTS TO BE IN WRITING ................................................................. 17
SECTION 27. PARTIES BOUND .............................................................................................. 17
SECTION 28. NOTICES ........................................................................................................... 17
SECTION 29. MISCELLANEOUS ............................................................................................ 18
SECTION 30. VENUE AND JURISDICTION ............................................................................ 19
SECTION 31. FORCE MAJEURE ............................................................................................ 19
187 of 567
2
This Lease Agreement (the “Agreement” or “Lease”) shall take effect as of the date of
execution of the Agreement by the City (the “Effective Date”). This Lease is by and between
The City of Evanston, an Illinois home rule municipality and owner of subject Property
(“Landlord”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook
County, Illinois, “Landlord”, and [TENANT], [TENANT DESCRIPTION] (“Tenant”). Landlord
and Tenant may be referred to collectively as the “Parties”.
SECTION 1. DESCRIPTION OF PREMISES
Landlord leases to Tenants spaces [LEASED SPACES], located on the [LEASED
SPACE LOCATION] floor of the property with a street address of 927 Noyes Street, Evanston,
Illinois 60201 (the “Premises”), situated within the Landlord’s 3-story building located at the
same common address and legally described on Exhibit A (the “Property”) and commonly
known as the Noyes Cultural Arts Center (“NCAC”).
The Property has various uses including artist workshops, resident young adult summer
camp classes, art exhibits, and many other uses. The term “Common Facilities” as used in this
Agreement will include those areas and facilities within the Property (outside of the Premises)
for the nonexclusive use of Tenants in common with other authorized users, and includes, but is
not limited to, sidewalks, parking area, planted areas (excluding the adjoining park area),
common area restrooms and open means of ingress and egress. Tenants will have the non-
exclusive right to use the Common Facilities, including the washrooms referenced above.
SECTION 2. TERM
The term of this Agreement will be for nine months, March 1, 2015 – December 31, 2015
(the “Term”). Tenants must provide Landlord with 90 days’ notice to request a renewal of the
Agreement for the Premises. Landlord, in its sole discretion, may decide that a Renewal Term
is not necessary and in the best interests of the City. Renewal of the Agreement must be
authorized by written consent of the Parties and must be authorized by the City Council.
SECTION 3. RENT
A. RATE: Tenants agree to pay Landlord an annual rental payment (the “Rent”) in
accordance with the following schedule:
1. For the period of March 1st – December 31st (nine months), the Rent rate
is $[RENT RATE] per month, for total Rent of $[TOTAL RENT] for the nine months.
B. PAYMENTS. The Rent outlined in Section 3[A][1] above shall be paid in
accordance with said Section.
C. Any and all Rent PAYMENTS under this Lease shall be mailed to:
City of Evanston
Parks, Recreation, and Community
Services Department
2100 Ridge Avenue, First Floor
Evanston, IL 60201
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3
D. PROPERTY FEES SCHEDULE: Attached as Exhibit B is a schedule of fees for
all tenants of the Property, if applicable, including Tenant (“NCAC Property Fees”). To the
extent incurred by Tenant, the NCAC Property Fees specified on the fee schedule will be
invoiced separately and shall be paid by the due date listed on the invoice. To the extent
incurred by Tenants, the NCAC Property Fees are to be paid by Tenants regardless of the
applicable rental rate specified in Section 3 [A]. Tenants acknowledges that they will reimburse
the City for use of the Common Facilities (as specified on Exhibit B) after the standard
business hours set by the City and the Association, which hours shall not be less than the
following hours throughout the Term (including any Extended Term): 8:00 a.m. – 11:00 p.m.
Monday – Friday; 8:30 a.m. – 11:00 p.m. on Saturday; and 10 a.m. – 6:00 p.m. on Sunday (the
“Business Hours”).
E. SURCHARGE:
1. Tenant acknowledges and agrees that all non-Evanston residents
(individuals only) are assessed a 20% surcharge on rent. The 20% surcharge will not be
applicable to non-Evanston resident Sub-lessees if the Lessee (individuals only) is an
Evanston resident. The 20% surcharge is applicable to a non-Evanston resident Sub-
lessee only if and when the Sub-lessee assumes the remainder of the entire lease or a
co-lease, or upon termination by Lessee or the Lessor. In order for an Organization to
be exempt from incurring a 20% surcharge, its principal place of business must be in
Evanston. Organizations must attach Articles of Incorporation to this Lease.
2. Monthly rental charges assessed to Sub-lessees will not be in excess of
one-half the rent charged to Lessee by the Lessor. A written sublease agreement
between the Lessee and Sub-lessee must be given to the Lessor covering the lease
terms prior to Sub-lessee’s use of space. The sublease agreement must include the
payment schedule and the dollar amount paid by Sub-lessee to Lessee. Community
service obligations assessed to Sub-lessee are in addition to the full obligation assessed
to Lessee. Therefore, the Community Engagement obligations assessed to Lessee will
not decrease as a result of a sublease.
SECTION 4. COMMON FACILITIES
A. MAINTENANCE BY LANDLORD: Tenants acknowledge that they have leased
the Premises for many years and receive the Premises, Common Facilities and remainder of
the Property in as-is condition, and acknowledge that the Landlord has made no representations
to the condition or has made any repairs to same. The Landlord or Landlord’s staff or other
representatives have made no representations or assurances that it will alter or remodel the
Premises or Property. Landlord shall, when necessary, as determined by Landlord, in its
reasonable discretion or when required by applicable laws, perform, repair and maintain all of
the following:
1. Exterior maintenance, including the foundation, exterior walls, slab,
common area doors and roof;
2. A refuse container to be shared by all tenants in the Property to be
located at the Property in reasonable proximity to the Premises. Landlord will contract,
to have trash hauled from such container with reasonable frequency;
189 of 567
4
3. Electric facilities and systems, gas facilities and systems and the HVAC
unit(s) and systems (including the portions of such systems serving the Premises
exclusively);
4. Plumbing and water facilities and systems (including the portions of such
systems serving the Premises exclusively);
5. Fire and life safety systems and fire alarm systems, including inspections
thereof (including the portions of such systems serving the Premises exclusively);
6. Hallways, stair rails, and related elements, and restrooms and other
Common Facilities, including the parking lot serving the Property;
7. Snow and ice removal, including salting, from front walkway of Premises
and parking spaces in front of the Property within 48 hours of any snow event with
accumulation of an 1 inch or more; and
8. Change light bulbs, ballasts and tubes in any fluorescent or comparable
light fixtures in the Premises. Notwithstanding the foregoing, Tenant will change light
bulbs, ballasts and tubes which are considered specialty lighting and related to
performance activities.
9. Maintain the HVAC units in the Premises, the HVAC units are the
property of the Landlord and shall remain in the Premises at the end of the Term.
B. MAINTENANCE BY TENANTS:
1. Interior non-structural Premises maintenance and all fixtures and property
within the Premises other than (a) utility, HVAC or fire/life safety facilities and systems
and (b) any items Landlord is required to maintain pursuant to Section 4[A];
2. All refuse from Premises to be placed in appropriate containers and
Tenants cannot dispose of construction building materials in the standard refuse
containers and must arrange for special pick-ups and containers for said materials;
3. The Tenants will at all times maintain all of the Premises in a clean, neat
and orderly condition. The Tenants will not use the Premises in a manner that will
violate or make void or inoperative any policy of insurance held by the Landlord. The
Tenants shall pay the Landlord for overtime wages for staff and for any other related
expenses incurred in the event that repairs, alterations or other work in the Premises
required or permitted hereunder are not made during ordinary Business Hours (as
defined in Section 3[E]) at the Tenant’s request.
4. Tenants will keep the interior non-structural portions of the Premises,
including all interior, non-structural walls, surfaces and appurtenances (other than
systems and any other items that Landlord is required to maintain pursuant to Section
4[A]), in good repair. Tenants shall be responsible for repairs, damages and losses for
damages sustained outside the Premises to other NCAC tenant’s personal property or
leased area attributable to Tenant’s negligence or intentional misconduct, subject to
Section 12[E]. All such damage must be reported in writing to the Director of Parks,
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Recreation and Community Services, or his/her designee, by the next City of Evanston
business day, after discovery of such damage by Tenants.
5. Repairs by Tenants must have prior written approval by the Director of
Parks, Recreation and Community Services, or his or her designee, and must occur
within thirty (30) days of such approval unless the Director of Parks, Recreation and
Community Services, or his or her designee, gives a prior written request or grants
approval for an extension beyond the thirty (30) days (or unless such repairs cannot
reasonably be completed within thirty (30) days, in which case, Tenant shall have such
additional time as is reasonably required). If Tenants fail to make the necessary repairs
by the date determined by the Lessor, the Landlord has the option to make the
necessary repairs and Tenants agree to promptly pay for those repairs upon
presentation of an invoice by the Landlord to the Tenant. Tenants are required upon
lease termination to leave space in good repair and condition. Maintenance and repair
issues which constitute a life and safety hazard must be corrected within twenty-four (24)
hours after discovery by Tenants, provided that the issue can be fixed within that time
frame. If the issue cannot be fixed within twenty-four (24) hours after discovery by
Tenants, the Tenants must provide a schedule for repair within one (1) business day
after discovery by Tenants to the Director of Parks, Recreation and Community Services
for approval, which cannot be unreasonably withheld.
SECTION 5. USE OF PREMISES
A. PURPOSES: Tenants will use the Premises to operate a [TENANT SPECIFIC
USE OF PREMISES], and other related business and uses incidental thereto, and no part of the
Premises will be used for any other purpose without the prior written consent of Landlord (the
“Permitted Use”). If Tenants endeavors to apply for a liquor license for the Premises, the
Landlord gives its written consent for said application to be submitted and reviewed by the City
in conformance with the City Code procedures, as amended. The City agrees to cause such
license to be granted if Tenants meets applicable requirements.
B. HOURS OF OPERATION AND LANDLORD ACCESS:
1. Tenant’s use of the Premises shall only be for the permitted use. Tenants
shall have the right to conduct their business in the Premises during the Business Hours
(as defined in Section 3[E]) of the Property. In addition, Tenants’ staff, agents,
employees and contractors may access the Premises twenty-four hours a day, seven
days a week, but shall not have access to the interior Common Facilities after the
Business Hours (as defined in Section 3[C]) of the Property. The Property will be closed
on holidays/days as observed by the City of Evanston (but Tenants will still have access
to the Premises).
2. The Landlord shall have the right to retain a set of keys to the Premises,
and Tenants shall not change any locks for the Premises to any other lock, other than a
lock consistent with the Landlord’s master lock for the Property. The Tenants shall
permit the Landlord to erect, use and maintain pipes, ducts, wiring and conduits in and
through the Premises concealed to the greatest extent possible, above ceiling, under
floor or in walls that don’t reduce the square footage of the Premises and don’t materially
affect Tenants’ use of the Premises. The Landlord shall have the right to enter upon the
Premises with 24 hours prior written notice or without notice in case of an emergency, to
control heat, electricity and air conditioning, to inspect the same, and to make such
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repairs, alterations, improvements or additions to the Premises or the NCAC, as the
Landlord may deem necessary or desirable. Tenants will not cease any Rent payments
while repairs, alterations, improvements, or additions are being made, by reason of loss
or interruption of business of the Tenants, or otherwise, provided Landlord shall
complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if
a portion of the Premises is unusable for the purpose contemplated hereunder for a
period of greater than 5 days (including, without limitation, as a result of a casualty or a
condemnation or the repairs required in connection therewith), the fixed minimum
monthly rental will be equitably reduced in the proportion that the unusable part of the
Premises bears to the whole. The determination of the unusable space shall be
reasonably determined by the Landlord based on square footage. Notwithstanding
anything to the contrary contained herein, Landlord shall not have the right to alter the
Premises except as expressly required or permitted hereunder. Notwithstanding the
foregoing, if the repairs, alterations, improvements, or additions are at a Tenant’s
request or if the repairs are necessitated by a Tenant’s actions, then the Tenants may
not cease any rent for any period, unless the Premises are unusable as a result of the
negligence or intentional misconduct of Landlord or its agents, employees or contractors.
If a Tenant shall not be personally present to open and permit an entry into Premises, at
any time, when for any reason an entry therein shall be necessary or permissible, the
Landlord or the Lessor's agents may enter the same by using the key, or may forcibly
enter the same, without rendering the Landlord or such agents liable therefore (if during
such entry the Landlord or the Lessor's agents shall accord reasonable care to Tenants’
property), and without in any manner affecting the obligations and covenants of this
Lease.
3. Nothing herein contained, however, shall be deemed or construed to
impose upon the Landlord any obligations, responsibility or liability whatsoever, for the
care, supervision or repair of the Premises or any part thereof, other than as herein
provided. The Landlord shall also have the right at any time without the same
constituting an actual or constructive eviction and without incurring any liability to the
Tenants therefore, to change the arrangement and/or location of Common Facilities,
including entrances or passageways, doors and doorways, and corridors, stairs, toilets
or public parts of the NCAC, and to close Common Facilities (as and when reasonably
necessary for Landlord to perform its obligations hereunder or exercise its rights or as
necessary due to Force Majeure), including entrances, doors, corridors or other facilities.
The Landlord shall not be liable to the Tenants for any expense, injury, loss or damage
resulting from work done by persons other than the Landlord in or upon, or the use of,
any adjacent or nearby building, land, street, or alley.
C. LOCKING OF PREMISES: All doors to the Premises must be kept locked at all
times except during the Business Hours (as defined in Section 3[E]). Tenants shall not open the
door to anyone in the late hours. The door may not be propped open for any reason. During
normal Business Hours (as defined in Section 3[E]) for the Property, patrons and users of the
Property shall have access to the Common Facilities. Tenants shall not have use of Common
Facilities after the Business Hours (as defined in Section 3[E]) unless Tenant pays the Facilities
Fee (as specified in Exhibit B) for keeping the Property and the Common Facilities open.
D. STORAGE OF INFLAMMABLE MATERIALS: Tenants agree that they will not
permit to be kept at the Premises any gasoline, distillate or other petroleum product, or other
substance of an explosive or inflammable nature as may endanger any part of the premises
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without the written consent of the Landlord, provided that Tenants can maintain customary
cleaning products in the Premises.
E. USE IMPAIRING STRUCTURAL STRENGTH: The Tenants will not permit the
Premises to be used in any manner that will impair the structural strength of the Premises, or
permit the installment of any machinery or apparatus the weight or vibration of which may tend
to impair the building’s foundations or structural strength.
F. GARBAGE DISPOSAL: The Tenants will not incinerate any garbage or debris
in or about the Premises, and will cause all containers, rubbish, garbage and debris stored in
the Premises to be placed in the refuse container supplied by Landlord for the Property before
accumulation of any substantial quantity.
G. PUBLIC REGULATIONS: In the conduct of its business on the Premises,
Tenants will observe and comply with all laws, ordinances and regulations of public authorities.
Tenants acknowledge that the Property is owned by the City of Evanston and therefore no
smoking will be permitted at the Property.
H. OTHER MISUSE: Tenants will not permit any unlawful or immoral practice with
or without his knowledge or consent, to be committed or carried on in the Premises by Tenants
or any other person. Tenant will not use or allow the use of the Premises for any purpose
whatsoever that will injure the reputation of the Premises or of the building of which they are a
part.
I. PARKING REGULATIONS: The NCAC has a total of fifty (50) parking spaces,
consisting of thirty-five (35) permit spaces (including four [4] marked for compact cars) and
twelve (12) metered spaces and three (3) handicapped spaces in the Property parking lot, which
is Lot #51 and is immediately adjacent to the Premises (the “Property Parking Lot”). The
Landlord acknowledges that it will not decrease the total number of parking spaces in the
Property Parking Lot during the Lease Term, but Landlord reserves the right to reconfigure the
parking lot and/or increase the parking spaces. For the permit parking spaces, annual parking
permit fees shall be in accordance with the schedule previously referenced as Exhibit B and be
billed separately. Parking permit fees are not prorated and will change over the Term of the
Lease at the discretion of the Landlord. All annual parking permits issued will be billed on a
monthly basis and are not returnable with the exception of permits which are transferred. There
will be a $25.00 transfer fee assessed for all annual permits which are to be reissued unless: 1)
the old permit or remnants of the old permit is returned displaying the lot number and the permit
number minimally; or 2) proof that the vehicle was sold by producing a bill of sale.
Monthly and annual parking permits for the Property Parking Lot are authorized only for
Leaseholders, Sub-Tenants, staff and/or students attending classes at Noyes on a regular basis
and Landlord will not permit businesses (or other invitees) outside of the NCAC to get permits
for the Property Parking Lot. Use of permits is on a first-come, first serve basis for spaces
available in the Property Parking Lot. Parking permits are not to be transferred to vehicles other
than the vehicle for which the permit was issued unless prior written approval by the Director of
Parks, Recreation and Community Services is obtained. Parking Permit privileges will be
considered by the Director of Parks, Recreation and Community Services or designee for other
regular NCAC users on a case-by-case basis. All Authorization Forms must be signed by
Tenants or their authorized designee(s), and by an NCAC staff member before parking permits
can be purchased. Temporary one-day parking permits are available for individuals attending
special functions at the NCAC, and for visitors and others using the NCAC, who are pre-
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approved by the Director of Parks, Recreation and Community Services or designee.
Temporary parking permits are not available to parents or caregivers waiting for students
attending classes or to attendees of performances. Tenants understand, and will inform their
staff, students and patrons to observe all posted parking regulations. Parking permits will not be
issued to individuals with an expired driver’s license. Landlord will maintain the current parking
lot serving the Property as a parking lot throughout the term of this Lease.
SECTION 6. SIGNS
Tenants may apply for signage (temporary and permanent signage) for the exterior and
interior of the Premises, at its own expense, in order to conduct the business of Tenants.
Tenants acknowledge that there are limitations from the City of Evanston Municipal Code of
2012, as amended, and the Code governs the application process and the details regarding
size, type, and number of signs and Tenants agree to be bound by such ordinances. Landlord
cannot make representations in a lease agreement that Tenants shall be entitled additional
signage, a certain number of signs and/or dimensions of proposed signage, because the
Tenants must make an application to the Sign Review Board, as provided by Code, but
Landlord will not withhold its consent to a reasonably sized sign over the new entrance to the
Premises.
SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS
Except as provided by Illinois law and except to the extent arising from the negligence or
intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of
this Lease by Landlord, Landlord will not be liable to Tenants for any damage or injury to
Tenants or Tenants’ property occasioned by the failure of Landlord to keep the Premises in
repair, and shall not be liable for any injury done or occasioned by wind or by or from any defect
of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or
from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or
down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or
waste pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of
which they are a part nor from the escape of steam or hot water from any radiator, nor for any
such damage or injury occasioned by water, snow or ice being upon or coming through the roof,
skylight, trap door, stairs, walks or any other place upon or near the Premises, or otherwise, nor
for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco,
nor for any damage or injury arising from any act, omission or negligence or co-tenants or of
other persons, occupants of the same building or of adjoining or contiguous buildings or of
owners of adjacent or contiguous property, or of Landlord’s agents or Landlord, all claims for
any such damage or injury being hereby expressly waived by Tenants. Notwithstanding the
foregoing, if any portion of the Premises unusable for the purpose contemplated hereunder for a
period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the
proportion that the unusable part of the Premises bears to the whole. The determination of the
unusable space shall be reasonably determined by the Landlord based on square footage.
SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT
A. USE OF PARTIALLY DAMAGED PREMISES: On damage or destruction by a
casualty to the Premises, Tenants will continue to use them for the operation of its business to
the extent practicable
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B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF PREMISES:
Either Party will have the right to terminate this Agreement if, the Premises is damaged by a
casualty to an extent exceeding two-thirds of the reconstruction cost of the Premises as a
whole. If such damage occurs, this termination will be affected by written notice to the other
Party, delivered within 90 days of the damage.
C. REPAIRS BY LANDLORD: If the Premises are damaged by a casualty before
or after the start of the Agreement, then Landlord will immediately, on receipt of insurance
proceeds paid in connection with casualty damage, but no later than sixty days after damage
has occurred, proceed to repair the Property. Repairs will include any improvements made by
Landlord or by Tenants with Landlord’s consent, on the same plan and design as existed
immediately before the damage occurred, subject to those delays reasonably attributable to
governmental restrictions or failure to obtain materials, labor or other causes, whether similar or
dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original
materials as reasonably procured in regular channels of supply. Wherever cause beyond the
power of the party affected causes delay, the period of delay will be added to the period in this
lease for completion of the work, reconstruction or replacement.
D. REDUCTION OF RENT DURING REPAIRS: If a portion of the Premises is
unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed
minimum monthly rental will be equitably reduced in the proportion that the unusable part of the
Premises bears to the whole. The determination of the unusable space shall be reasonably
determined by the Landlord based on square footage No rent will be payable while the
Premises is wholly unoccupied pending the repair of casualty damage.
E. FIRE AND CASUALTY. If the Premises are entirely destroyed by fire or another
act of God, and Landlord elects to not rebuild the Premises, then this Agreement shall be
terminated effective as of the date of the casualty.
SECTION 9. REPAIRS AND MAINTENANCE
Except to the extent any of the following is Landlord’s obligation pursuant to Section
4[A], Tenants shall keep the interior, non-structural portions of the Premises in a clean
condition, and in good repair, all according to the statutes and ordinances in such cases made
and provided, and the directions of public officers thereunto duly authorized, all at Tenants’ own
expense, and shall yield the same back to Landlord, upon the termination of this Agreement,
whether such termination shall occur by expiration of the term, or in any other manner
whatsoever, in the same condition of cleanliness and repair as at the date of the execution
hereof, loss by fire and reasonable wear and tear excepted. Except to the extent any of the
following is Landlord’s obligation pursuant to Section 4[A], Tenant shall make all necessary
repairs and renewals upon Premises and replace broken fixtures with material of the same size
and quality as that broken. If, however, the Premises shall not thus be kept in good repair and
in a clean condition by Tenants, as aforesaid, Landlord may enter the same, or by Landlord’s
agents, servants or employees, without such entering causing or constituting a termination of
this Agreement or an interference with the possession of the Premises by Tenants, and
Landlord may replace the same in the same condition of repair and cleanliness as existed at the
date of execution hereof, and Tenants agree to pay Landlord, in addition to the rent hereby
reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenants
shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or
electric fixtures.
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Tenants will also be in compliance with all laws and regulations during the entire term of
this Agreement, except for repairs required of the Landlord to be made and damage occasioned
by fire, hurricane or other causes as provided for in this Agreement.
SECTION 10. UTILITIES
Landlord agrees to pay before delinquency all charges for gas, water, heat, electricity,
power and other similar charges incurred by Landlord or Tenants with respect to the Premises
or the Property during the Term of this Agreement and Tenants’ occupancy of the Premises.
SECTION 11. TAXES
If applicable, Tenants will pay before delinquency all taxes levied on Tenants’ fixtures,
equipment and personal property on the demised Premises, whether or not affixed to the real
property. Landlord will pay all real estate taxes for the Property.
SECTION 12. INSURANCE
A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be
maintained by the respective parties will be obtained from good and solvent insurance
companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best Company
will be acceptable.
B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenants agree that they will, at
their expense, maintain a policy of insurance, written by responsible insurance carriers,
approved by Landlord that will insure Tenants against liability for injury to or death of persons or
damage to property occurring about the Premises. Landlord will be named as an additional
insured. The liability under insurance will be at least $1 million for any one person injured or
killed or any one occurrence, $2 million general aggregate coverage for any one accident, and $
100,000.00 property damage. Tenants will obtain an endorsement and Certificate of Insurance
naming the Landlord as an additional insured from Tenants’ carrier (during the term of the
Lease, including Premises Improvement construction) and all contractors during the
construction of the Premises Improvements and any other renovation or construction at the
Premises. Annually, Tenant shall provide copies of the insurance policy and all endorsements
thereto to Landlord. Tenant shall send the policy to the Law Department on or before January
1st of every year this Lease is in effect. If the Tenant fails to comply with this requirement, that
shall constitute a default by Tenant.
C. TENANTS TO OBTAIN WORKER’S COMPENSATION INSURANCE: Tenants
agree to maintain employees’ Worker’s Compensation insurance required under Illinois law.
D. TENANTS TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: The
Tenants agree to maintain on all trade fixtures and personal property in the Premises, a policy
of insurance approved by the Landlord of at least 90% of the insurable replacement value of all
trade fixtures and personal property.
E. LANDLORD TO OBTAIN FIRE INSURANCE ON PREMISES: Landlord agrees
to maintain during this Agreement, a policy of property insurance covering any peril generally
included in the classification ISO Causes of Loss – Special Form (a “Special Form Policy”) and
covering at least 80% of the full replacement cost of the Premises and Property (or Landlord
may self-insure for such coverage). If permitted without additional charge, Landlord will cause to
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be endorsed on its property insurance, and any extended coverage policy or policies, the waiver
of right of subrogation. Landlord hereby agrees to waive any claims against Tenant and its
agents and employees to the extent the same could be covered by a Special Form Policy,
regardless if the same is maintained by the City.
F. TENANTS’ WAIVER OF CASUALTY INSURANCE PROCEEDS: If the
Premises are damaged by fire or other casualty insured against, Tenants agree to claim no
interest in any insurance settlement arising out of any loss where premiums are paid by
Landlord, or where Landlord is named as sole beneficiary, and that it will sign all documents
required by Landlord or the insurance company necessary in connection with the settlement of
any loss.
G. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN: If the
Premises, including any improvements, were to be damaged in any manner, and the receipt of
any insurance proceeds or other reimbursement for such damage would result in the realization
of taxable gain for federal or state purposes, then the party to whom the gain would be taxed will
have the right to take all action respecting proceeds or reimbursements necessary to enable
party to comply with any regulations of the appropriate taxing authorities, so that the gain will
not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay
any repairs to any part of the improvements in the event of damage.
H. TENANTS’ FAILURE TO INSURE: Should Tenants fail to keep in effect and pay
for insurance as required by this section, the Landlord may terminate this Lease immediately.
SECTION 13. SUBLETTING; ASSIGNMENT
The Tenants shall be allowed to sublet a portion of the Premises to another entity or
individual(s) (“Sub-Tenant”) for a period of eighty nine (89) days or less in conformance with the
original use stated in Section 5[A] and Tenants do not need the Lessor’s consent. If the
Tenants seek to sublet a portion of the Premises to a Sub-Tenant for a period of time ninety (90)
days or more, then the Tenants must have the written consent of the Landlord and such consent
shall not be unreasonably withheld. For all subleases, the Tenants shall obtain a certificate of
insurance from the Sub-Tenant prior to commencement of the sublease, naming the City of
Evanston as an additional insured for the period of occupancy. If Tenant, or any one or more of
the Tenants, if there be more than one, shall make an assignment for the benefit of creditors, or
shall file for bankruptcy protection, Landlord may terminate this Agreement, and in such event
Tenant shall at once pay Landlord a sum of money equal to the entire amount of rent reserved
by this Agreement for the then unexpired portion of the term hereby created less the reasonable
rental value (as defined in Section 17[G] below) of the Premises as liquidated damages. At
Landlord’s option, should Landlord consent to any assignment or sublease of the demised
Premises, Tenant shall nevertheless remain liable for all terms and conditions of this Agreement
until the expiration of the Agreement term stated above.
SECTION 14. SURRENDER OF PREMISES; HOLDING OVER
Tenants will, at the termination of this Lease, leave the Premises in as good condition as
they are in at the time of entry by Tenants, except for reasonable use and wear, acts of God, or
damage by casualty beyond the control of Tenants. On vacating, Tenants will leave the
Premises clear of all rubbish and debris. If Tenants retain possession of the Premises or any
part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at
its option within thirty days after termination of the term serve written notice upon Tenants that
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such holding over constitutes the creation of a month to month tenancy, upon the terms of this
Agreement. Tenants shall also pay to Landlord all damages sustained by Landlord resulting
from retention of possession by Tenants. The provisions of this paragraph shall not constitute a
waiver by Landlord of any right of re-entry as hereinafter set forth; nor shall receipt of any rent or
any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this
Agreement for a breach of any of the covenants herein.
SECTION 15. INDEMNIFICATION AND LIENS
A. LIENS AND ENCUMBRANCES: The Tenants will hold the Landlord harmless
from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of
any work or activity of Tenants on the Premises. Tenant wills, within sixty (60) days after filing of
any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense,
including a reasonable attorney’s fees. Provided, however, in the event that Tenants contest
any lien so filed in good faith and pursues an active defense of said lien, Tenants shall not be in
default of this paragraph. However, in the event of any final judgment against Tenants
regarding such lien, Tenants agree to pay such judgment and satisfy such lien within 60 days of
the entry of any such judgment.
B. DISCHARGE OF LIEN: If Tenants fail to fully discharge any claim, lien, claim of
lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted for the
foreclosure of any lien or encumbrance, and if judgment is rendered against Tenants either by a
court of competent jurisdiction or by arbitration and Tenants still persists in non-payment of the
same within the 60 days set forth above, Landlord will have the right at any time after expiration
of the 60-day period, to pay the lien or encumbrance. All amounts so paid will be repaid by the
Tenants on demand, together with interest at the rate of __10__% per year from the date of
payment and shall be considered additional rent owed to Landlord by Tenants.
C. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this
Agreement, and except to the extent caused by the negligence or willful misconduct of Landlord,
or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenants
shall protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys,
and employees harmless from and against any and all obligations, liabilities, costs, damages,
claims and expenses of whatever nature arising from (i) any matter, condition or thing that
occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct, or
(ii) any negligence or willful misconduct of Tenants, or their agents, employees or contractors.
D. INDEMNIFICATION OF TENANTS. Except as otherwise provided in this
Agreement, and except to the extent caused by the negligence or willful misconduct of Tenants,
or its agents, employees or contractors, or by the breach of this Lease by Tenants, Landlord
shall protect, defend, indemnify and save Tenants and their officers, directors, agents, attorneys,
and employees harmless from and against any and all obligations, liabilities, costs, damages,
claims and expenses of whatever nature arising from (i) any matter, condition or thing that
occurs in the Common Facilities, which is not the result of Tenants’ negligence, or willful
misconduct or (ii) any negligence or willful misconduct of Landlord, or its agents, employees or
contractors.
SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS
Tenants shall allow Landlord or any person authorized by Landlord reasonable access to
the Premises during the Business Hours (as defined in Section 3[E]) for the purpose of
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examining or exhibiting the same, or to make any repairs or alterations thereof which Landlord
may see fit to make (provided that Landlord cannot make voluntary alterations or modifications
to the Premises without Tenant’s consent). If the Tenants do not exercise the Option to renew
the Lease and/or will be vacating the Premises at or prior to the end of the Term, Tenants will
also allow Landlord to have placed upon the Premises at all times notices of “For Sale” and/or
“For Rent” and Tenants will not interfere with the same.
SECTION 17. DEFAULT AND REMEDIES
A. EVENT OF DEFAULT: Any one of the following events shall be deemed to be
an event of default hereunder by Tenants subject to Tenants’ right to cure:
1. Tenants shall fail to pay any item of Base Rent at the time and place
when and where due and does not cure such failure within five (5) business days after
Rent is due;
2. Tenants shall fail to maintain the insurance coverage as set forth herein;
3. Tenants shall fail to comply with any term, provision, condition or
covenant of this Lease, other than the payment of rent, and shall not cure, any such
failure, within fifteen (15) days after written notice to the Tenants of such failure;
4. Tenants shall make a general assignment the benefit of creditors, or shall
admit in writing its inability to pay its debts as they become due or shall file a petition in
bankruptcy; or
B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default,
Landlord shall have the option to pursue any one or more of the following remedies subject to
the laws of the State of Illinois and the Tenants’ right to cure:
1. Terminate this Lease, in which event Tenants shall immediately surrender
the Premises to Landlord, but if Tenants fail to do so, Landlord may, without further
notice and without prejudice to any other remedy Landlord may have for possession or
arrearages in rent, or damages for breach of contract, enter upon the Premises and
expel or remove and with or without notice of such election or any notice or demand
whatsoever, this Agreement shall thereupon terminate and upon the termination of
Tenants’ right of possession, as aforesaid, whether this Agreement be terminated or not,
Tenants agree to surrender possession of the Premises immediately, without the receipt
of any demand for rent, notice to quit or demand for possession of the Premises
whatsoever and hereby grants to Landlord full and free license to enter into and upon
the Premises or any part thereof, to take possession thereof with or (to the extent
permitted by law) without process of law, and to expel and to remove Tenants or any
other person who may be occupying the Premises or any part thereof, and Landlord may
use such force in and about expelling and removing Tenants and other persons as may
reasonably be necessary, and Landlord may re-possess itself of the Premises, but such
entry of the Premises shall not constitute a trespass or forcible entry or detainer, nor
shall it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant,
agreement or promise in this Agreement contained to be performed by Tenants.
Tenants agree to indemnify Landlord for all loss and damage which Landlord may suffer
by reason of such lease termination, whether through inability to re-let the Premises, or
through decrease in Rent, or otherwise.
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2. Landlord may recover from Tenants upon demand all of Landlord’s costs,
charges and expenses, including the fees and costs of counsel, agents and others
retained by Landlord which have been incurred by Landlord in enforcing Tenants’
obligations hereunder, subject to Landlord prevailing on its claims.
3. Pursuit of any of the foregoing remedies shall not preclude pursuit of any
other remedy herein provided or available to Landlord at law or in equity, or constitute a
forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord.
C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S
RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of the
Premises or of fixtures and equipment will be construed as an election by Landlord to terminate
this Agreement unless a written notice is given by the Landlord to the Tenants. The Landlord
may terminate this Agreement if the Tenants remain in default (beyond any applicable notice
and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it
falls due, or after knowledge of any breach hereof by Tenants, or the giving or making of any
notice or demand, whether according to any statutory provision or not, or any act or series of
acts except written waiver, shall not be construed as a waiver of Landlord’s rights to act without
notice or demand or of any other right hereby given Landlord, or as an election not to proceed
under the provisions of this Agreement.
D. TENANTS’ OBLIGATION TO PAY DEFICIENCIES: If rentals received by the
Landlord from re-letting the Premises under the provisions of this section are insufficient to pay
all expenses and amounts due, Tenants will pay any deficiencies to the Landlord on demand
and be declared in default for failure to pay.
E. LANDLORD’S RIGHT TO PERFORM TENANTS’ DUTIES AT TENANTS’
COST: If in Landlord’s judgment any default by Tenants will jeopardize the Premises or the
rights of Landlord, Landlord may, without notice, elect to cure Tenants’ default and Tenants will
reimburse Landlord, with interest, on 10-days’ notice by Landlord to Tenants.
F. LANDLORD’S RIGHT TO TERMINATE AGREEMENT: If there is an event of
default by Tenants as stated in Paragraph A of this section, Landlord may, without further
notice, terminate this Agreement and all interest of Tenants and may take possession of the
Premises by legal proceedings.
G. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL TO
RENT RESERVED: If this Agreement is terminated by Landlord due to any event of default by
Tenants, Landlord will be entitled to recover from Tenants, at termination, the excess, if any, of
the rent reserved in this Agreement for the balance of the term over the reasonable rental value
of the Premises for the same period. The “reasonable rental value” will be the amount of rental
Landlord can obtain as rent for the balance of the term.
H. LANDLORD’S REMEDIES CUMULATIVE: All of the remedies given to Landlord
in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will
not impair its right to exercise any other right or remedy. Landlord shall not look to the property
or assets of any direct or indirect partner, member, manager, shareholder, director, officer,
principal, employee or agent of Tenants in seeking either to enforce Tenants’ obligations under
this Agreement or to satisfy a judgment for Tenants’ failure to perform such obligations; and
none of such parties shall be personally liable for the performance of Tenants’ obligations under
this Agreement.
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SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION
A. NOYES CENTER TENANT’S ASSOCIATION: The Tenants acknowledge and
agree that it has the right to be a member of the Noyes Center Tenant’s Association (the
“Association”) formed by the tenants of the Property. The Association will provide advisory
guidance and opinions to City staff on many issues, including, tenant responsibilities and duties
with respect to the Property and its Common Area. The Association is structured to focus on
certain tasks and advise the City on issues such as the following examples: (a) Provide answers
to general questions about offerings by Noyes tenants and directions to studios; (b) Review
requirements for community engagement of tenants as needed and make recommendations to
the City for any additions or changes; (c) Review any subleases of tenantsof ninety (90) days
duration or more; (d) Review proposed annual operating budget for Center and proposed rental
increases; (e) Review annual and five year capital improvement program for Center and make
recommendations to City on spending priorities; and (f) Together with the Evanston Arts
Council, review applications of new tenants at Noyes and make recommendations to City on
spending priorities.
B. COMMUNITY ENGAGEMENT: Tenants will develop reasonable set programs
(e.g. donated tickets for certain events, community theater events [including use of theater or
other portions of the Premises by other not-for-profit organizations, and scholarships) to be a
steward for the arts in the community. By May 1, 2015, the Tenants will have an action plan
developed to address its community engagement program and review its proposed program in
consultation with the City Manager and the NCAC Association. If Tenants do not provide an
action plan within the time period provided or provide the community engagement programs
established between the parties, the Landlord shall send written notice of default, providing
Tenants with 14 (fourteen) days to cure the default. The annual value of the Community
Engagement provided by Tenants shall be not less than $[MINIMUM COMMUNITY
ENGAGEMENT AMOUNT] for the period between March 1, 2015 through December 31, 2015
(“Minimum Community Engagement”). Any overage provided by Tenants above the Minimum
Community Engagement level for either of the prior two (2) years can be applied as a credit to
any deficiency for the current calendar year. If Tenants do not provide the Community
Engagement by December 31, 2015 as required and does not cure the default within 15 days of
written notice, then Tenants shall pay Landlord a fee equal to 15% of the nine month’s rent
outlined Section 3[A] ($[INSERT 15% OF 9 MONTHS RENT]) less the value of the Community
Engagement provided during the calendar year.
SECTION 19. REMOVAL OF OTHER LIENS
In event any lien upon Landlord’s title results from any act or neglect of Tenants and
Tenants fail to remove said lien within thirty (30) days after Landlord’s notice to do so, Landlord
may remove the lien by paying the full amount thereof or otherwise and without any
investigation or contest of the validity thereof and Tenants shall pay Landlord upon request the
amount paid out by Landlord in such behalf, including Landlord’s costs, expenses and attorney’s
fees. If Tenants demonstrate to Landlord that Tenants are contesting the validity of said lien in
good faith, then Landlord shall allow Tenants to so contest such lien until either Tenant either
abandons such contest or a final verdict is reached in a court of competent jurisdiction. Any
amount advanced on behalf of Tenants shall be paid to Landlord by Tenants within 30 days
after such advancement is made together with interest at 9% per annum and such amount shall
be considered additional rentals (including any overage provided in either of the two [2]
immediately preceding years).
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SECTION 20. REMEDIES NOT EXCLUSIVE
The obligation of Tenants to pay the rent reserved hereby during the balance of the term
hereof, or during any extension hereof, shall not be deemed to be waived, released or
terminated, by the service of any five-day notice, other notice to collect, demand for possession,
or notice that the tenancy hereby created will be terminated on the date therein named, the
institution of any action of forcible detainer or ejectment or any judgment for possession that
may be rendered in such action, or any other act or acts resulting in the termination of Tenants’
right to possession of the Premises. The Landlord may collect and receive any rent due from
Tenants and payment or receipt thereof shall not waive or affect any such notice, demand, suit
or judgment, or in any manner whatsoever waive, affect, change, modify or alter any rights or
remedies which Landlord may have by virtue hereof.
SECTION 21. EXPENSES OF ENFORCEMENT
Tenants, if Landlord is the prevailing party, shall pay upon demand all Landlord’s costs,
charges and expenses, including attorney’s fees, agents fees and fees of others retained by
Landlord, incurred in enforcing any of the obligations of Tenants under this Agreement, or in any
litigation, negotiation or transaction in which Landlord shall, without Landlord’s fault become
involved through or on account of any action or omission of Tenants regarding this Agreement.
Landlord, if Tenants are the prevailing party, shall pay upon demand all Tenants’ costs,
charges and expenses, incurred in enforcing any of the obligations of Landlord under this
Agreement, or in any litigation, negotiation or transaction in which Tenant shall, without Tenants’
fault become involved through or on account of any action or omission of Landlord regarding
this Agreement.
SECTION 22. EMINENT DOMAIN
A. MORE THAN 30 PERCENT TAKEN: If 30 percent or more of the Premises are
taken for a public or quasi-public use, this Agreement will terminate as of the date of the
physical taking, and the Parties will be released from all further liability.
B. LESS THAN 30 PERCENT TAKEN: If the taking affects less than 30 percent of
the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s expense to
repair the Premises and place them in tenantable condition within 120 days after the date of the
actual physical taking. However, if 25% percent or more of the Premises as a whole is taken,
the Landlord may elect to terminate this Agreement, notwithstanding that less than 30 percent of
the Premises were taken. On termination, the parties will be released from all further liability
under this Agreement.
C. ABATEMENT OF RENT: During any repair, Tenants will be required to pay only
that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining
during repairs bears to the entire area leased. On completion of repairs, the fixed minimum
monthly rental will be adjusted in proportion to the repaired area, and Tenants will be required to
pay the adjusted fixed minimum monthly rental in accordance this Agreement (attributable to the
portion of the Premises taken) and the remainder of the fixed minimum monthly rental shall be
forever waived and forgiven by Landlord.
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D. RIGHT TO CONDEMNATION AWARD: Any award made in any condemnation
proceeding for the taking of any part of the Premises will be the sole property of Landlord,
except that Tenants can make a claim for the unamortized portion of the cost incurred by
Tenants for the Premises Improvements.
SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION
Except as expressly set forth in Section 25, Tenants will not be released from its
obligation should their possession of the Premises be interfered with by adoption of any law,
ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenants
will not be released by any order of abatement or judgment preventing use of the premises on
the ground that the Premises or the business operated there constitutes a legally recognized
nuisance.
SECTION 24. PEACEFUL ENJOYMENT
Landlord covenants and warrants that it is the owner of the Property and Premises, and
that Tenants, on payment of rents and performance of the conditions, covenants, and
agreements to be performed by it, may enjoy the Premises without interruption or disturbance.
Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar
encumbrance affecting the Property, as of the date hereof.
SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS
No waiver of any breach of any condition of this Agreement will be construed to be a
waiver of any other breach of provision, covenant or condition.
SECTION 26. AMENDMENTS TO BE IN WRITING
This Agreement may be modified or amended only in writing signed by Landlord and
Tenants. It may not be amended or modified by oral agreements between the Parties unless
they are in writing duly executed by Landlord and Tenants.
SECTION 27. PARTIES BOUND
Every provision of this Agreement will bind the parties and their legal representatives.
The term “legal representatives” is used in its broadest meaning and includes, in addition to
assignees, every person, partnership, corporation or association succeeding to any interest in
this Agreement. Every covenant, agreement and condition of this Agreement will be binding on
Tenant’s successors and assignees. Any sublease, concession or license agreement will be
subject and subordinate to this Lease.
SECTION 28. NOTICES
All notices or demands that either party may need to serve under this Agreement may be
served on the other party by mailing a copy by registered or certified mail to the following
addresses for the parties (or at such other address as the applicable party may designate in a
written notice to the other party):
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If to the City: with a copy to:
City Manager Corporation Counsel
2100 Ridge Avenue 2100 Ridge Avenue
Evanston, IL 60201 Evanston, IL 60201
Fax: 847-448-8083 Fax: 847-448-8093
If to Tenants:
[TENANT]
927 Noyes Street
Evanston, IL 60201
Service will be deemed complete at the time of the leaving of notice or within 2 days
after mailing. In the event that it appears that Tenants are avoiding the service of any notice and
is not present at the Premises for a period of more than 14 consecutive days, notices may be
served by posting such notice upon the Premises. Notice shall than be deemed effective 5 days
after such posting.
SECTION 29. MISCELLANEOUS
A. Provisions typed on this Agreement and all riders attached to this Agreement and
signed by Landlord and Tenant are hereby made a part of this Agreement.
B. Tenant shall keep and observe such reasonable rules and regulations now or
hereafter required by Landlord, which may be necessary for the proper and orderly care of the
building of which the Premises are a part.
C. All covenants, promises, representations and agreements herein contained shall
be binding upon, apply and inure to the benefit of Landlord and Tenants and their respective
heirs, legal representatives, successors and assigns.
D. The rights and remedies hereby created are cumulative and the use of one
remedy shall not be taken to excuse or waive the right to the use of another.
E. The words “Landlord” and “Tenant” wherever used in this Agreement shall be
construed to mean Landlords or Tenants in all cases where there is more than one Landlord or
Tenant herein; and the necessary grammatical changes shall be assumed in each case as
though full expressed.
F. This Agreement and any written and signed Amendments and/or Riders hereto
shall constitute the entire agreement between the parties, and any oral representations made by
one party to the other are considered merged herein.
G. In all cases where Landlord’s consent is required, Landlord’s consent shall not be
unreasonably withheld.
H. This Agreement may be executed in multiple copies, each of which shall
constitute an original.
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SECTION 30. VENUE AND JURISDICTION
The Parties agree the this Agreement shall be governed by and interpreted in
accordance with the laws of the State of Illinois and that venue for any disputes shall be in the
Circuit Court of Cook County, Illinois.
SECTION 31. FORCE MAJEURE
Other than for Landlord’s and Tenantss obligations under this Lease that can be
performed by the payment of money, whenever a period of time is herein prescribed for action
to be taken by either party hereto, such time period will be extended by a period equal to the
period of any delays in performance by the applicable party due to any of the following events
(“Force Majeure”): (i) Acts of God, (ii) strike or other such labor difficulties not specific to any
labor issue existing only at the Property, (iii) extraordinary weather conditions greatly exceeding
norms for the greater metropolitan area where the Premises located, (iv) extraordinary scarcity
of or industry-wide inability to obtain supplies, parts or employees to furnish such services, or (v)
or any cause whatsoever beyond a party’s control. For purposes of this Section 31, a cause or
event shall not be deemed to be beyond a party's control, if it is within the control of such party's
agents, employees or contractors.
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IN WITNESS WHEREOF, both of said Landlord and Tenants caused this Agreement to
be executed as of the date signed by the Landlord.
Landlord:
THE CITY OF EVANSTON,
an Illinois home rule municipal corporation
By: __________________________________ Date: ____________________
Its: City Manager, Wally Bobkiewicz
Tenant:
[TENANT],
[TENANT DESCRIPTION]
By: _________________________________
Its: _________________________________
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21
EXHIBIT A
LEGAL DESCRIPTION OF PROPERTY
PARCEL 1:
BLOCK 1 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO
EVANSTON, A SUBDIVISION OF THAT PART EAST OF THE CENTER LINE OF RIDGE
AVENUE OF THE SOUTH ½ OF THE NORTH ½ OF THE SOUTH WEST ¼, AND THAT
PART BETWEEN THE WEST LINE OF BLOCK 92 OF THE VILLAGE OF EVANSTON AND
THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD OF THE NORTH ½ OF THE
NORTH ½ OF THE SOUTH ½ OF THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41
NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,
ILLINOIS;
PARCEL 2:
LOTS 12 TO 21, BOTH INCLUSIVE, IN BLOCK 2 IN TAIT’S SUBDIVISION OF BLOCK 4 OF
ORRINGTON ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID TAIT’S
SUBDIVISION RECORDED MARCH 8, 1906, AS DOCUMENT NUMBER 3829417,
TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 12
IN BLOCK 2 IN TAIT’S SUBDIVISION, AFORESAID, ALL IN THE SOUTH WEST ¼ OF
SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL
MERIDIAN, IN COOK COUNTY, ILLINOIS;
PARCEL 3:
LOTS 1, 2, 3 AND 4 IN BLOCK 1 IN A. BURROUGHS’ ADDITION TO EVANSTON, A
SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING
WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S
DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE
THIRD PRINCIPAL MERIDIAN, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF
LOT 1 AND NORTH OF THE LOTS 2, 3 AND 4 IN SAID BLOCK 1, ALL IN THE SOUTH WEST
¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL
MERIDIAN, IN COOK COUNTY, ILLINOIS;
PARCEL 4:
LOTS 1, 2, 3, 4 AND THE EAST 19 FEET OF LOT 5 IN BLOCK 2 IN A BURROUGHS’
ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID SUBDIVISION
RECORDED APRIL 15, 1893, AS DOCUMENT NUMBER 1850049; TOGETHER WITH THE
VACATED 16 FOOT ALLEY LYING EAST OF THE EAST LINE OF LOT 5 AND WEST OF THE
WEST LINE OF SAID LOTS 1, 2, 3 AND 4 IN SAID BLOCK 2, ALSO TOGETHER WITH THE
VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 4 IN BLOCK 2,
AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH,
RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS;
PARCEL 5:
THAT PART OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07,
TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN,
DESCRIBED AS FOLLOWS:
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COMMENCING AT A POINT ON THE NORTH LINE OF NOYES STREET, WHICH IS 323.8
FEET EAST OF THE INTERSECTION OF SAID NORTH LINE OF NOYES STREET WITH THE
CENTER LINE OF RIDGE AVENUE; THEN CONTINUING EAST ALONG THE NORTH LINE
OF NOYES STREET, 125 FEET; THENCE NORTH 115.5 FEET TO THE SOUTH LINE OF
LAND FORMERLY OWNED AND OCCUPIED BY ALONZO BURROUGHS, BEING NOW THE
SOUTH LINE OF A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT
PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO,
EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION, AFORESAID;
THENCE WEST ALONG THE LAST DESCRIBED LINE, 125 FEET TO THE EAST LINE OF
THE WEST ½ OF SAID LOT 16 (BEING ALSO THE EAST LINE OF FOSTER AND KLINE’S
ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF THE LOT 16 IN
ASSESSOR’S DIVISION, AFORESAID): THENCE SOUTH ALONG THE LAST DESCRIBED
LINE, 115.5 FEET TO THE PLACE OF BEGINNING, ALL IN THE SOUTH WEST ¼ OF
SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL
MERIDIAN, IN COOK COUNTY, ILLINOIS;
PARCEL 6:
LOTS 3 AND 4 IN FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A
SUBDIVISION OF THE WEST ½ OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL
SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL
MERIDIAN, IN COOK COUNTY, ILLINOIS;
PARCEL 7:
ALL THAT PART OF VACATED ERVIN COURT LYING SOUTH OF THE SOUTH LINE OF
COLFAX STREET AND NORTH OF THE NORTH LINE OF NOYES STREET, SAID ERVIN
COURT HAVING BEEN VACATED BY CITY OF EVANSTON ORDINANCE DATED
NOVEMBER 23, 1931, AND RECORDED MARCH 23, 1932, AS DOCUMENT NUMBER
11063489, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE
14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
Real property address: 927 Noyes, Evanston, Illinois 60201
PIN:11-07-114-027-0000
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EXHIBIT B
NOYES CULTURAL ARTS CENTER PROPERTY FEES SCHEDULE
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Exhibit BJanuary 1, 2014FY 2015FEEDESCRIPTIONNOTESAIR CONDITIONERS & AIR HANDLING UNITS$93.73 Monthly fee for studios ranging between 1-500 sq. ft. " "$125.66Monthly fee for studios ranging over 500 and up to 1,000 sq. ft. " "$156.56Monthly fee for studios ranging over 1,000 and up to 2000 sq. ft. " "$186.43Monthly fee for studios over2,000 sq. ft.KEYS$5.00First two (2) keys to all Leased spaces with a Lessor installed lock are free. KILNSTBA Monthly fee for tabletop models " TBA Monthly fee for floor modelsNOYES GALLERIES$40.00 Hourly rate for all usersPARKING - LOT #51$30.00 Monthly fee for each permit " " "$5.00 Daily fee for each permitSERVICE (UTILITY) FEE$66.00Flat daily rate for all users if Bldg. is occupied other than normal Bldg. hours.STUDIO #106*$20.00 Tenant rate/hourly for performances relative to lease Same rate if Theatre is used " "$20.00 Tenant rate/hourly for all other arts activities relative to lease Same rate if Theatre is used " "$40.00Tenant rate/hourly for reception relative to Lessee's approved activities. " " $42.00 " "$52.00 Non-Tenant Non-for-Profit or Individual rate/hourly for arts related events.• Thanksgiving Day, Thursday, November 26, 2015• Day After Thanksgiving, Friday, November 27, 2015 • Christmas Eve, Thursday, December 24, 2015• Christmas Day, Friday, December 25, 2015• Labor Day, Monday, September 7, 2015• New Year's Day, Wednesday, January 1, 2015• Day Before Fourth of July, Friday, July 3, 2015Non-Tenant Evanston Non-for-Profit or Individual rate/hourly for arts related eventsOBSERVED HOLIDAYS 2015• Dr. Martin Luther King, Jr.'s Birthday, Monday, January 19, 2015• Memorial Day, Monday, May 25, 2015• Fourth of July, Saturday, July 4, 2015LESSEE: ______________DATE:___________ 210 of 567
For City Council meeting of February 9, 2015 Item A10
Ordinance 23-O-15 – Approval of Agreement of M.A.B.A.S.
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Greg Klaiber, Fire Chief
Subject: Ordinance 23-O-15 for Approval of Agreement of Mutual Aid Box Alarm
System (M.A.B.A.S.)
Date: January 29, 2015
Recommended Action:
The Evanston Fire Department recommends City Council adoption of Ordinance 23-O-
15 authorizing the Mutual Aid Box Alarm System (MABAS) First Addendum to the
MABAS Master Agreement. MABAS is a mutual aid system designed to provide speed
of response of emergency resources to the stricken community during an ongoing
emergency. The Evanston Fire Department has been a member of the MABAS since
1989 (Ordinance 97-O-89).
This First Addendum to the MABAS Master Agreement in the State of Illinois, last
amended prior to 2000, is meant to incorporate in its entirety the terms included within
the Master Agreement except as specifically changed herein. In the event there is a
conflict between the terms and conditions of the Master Agreement and this Addendum,
this Addendum shall be controlling.
Purpose:
The purpose is to gain compliance with the Federal Emergency Management Agency
(FEMA) Recovery Policy (RP9523.6) reference “Mutual Aid Agreements for Public
Assistance and Fire Management Assistance”. The purpose includes eligibility of
MABAS-Illinois resources and capabilities for Federal Declaration of Disaster
reimbursements under the Stafford Act.
Intent:
The intent of the MABAS Contract Addendum is NOT to begin or establish fees or cost
for mutual aid services provided through the MABAS system but rather establish a
guideline for recouping and making whole communities who provide MABAS mutual aid
at events which might be prolonged in nature (8 hours or more), and provide
mechanisms to donate the cost of services provided. Further, through the Addendum’s
Memorandum
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signing and MABAS Member Agency elected and appointed Boards satisfy eligibility
requirements for noted FEMA Recovery Policy RP9523.6.
The First Addendum to the MABAS Master Agreement in the State of Illinois states the
fee structure for apparatus and equipment shall be based on FEMA or Office of the
State Fire Marshal (OSFM) rate schedules, and personnel costs are “usual and
customary” pursuant to collective bargaining agreement, benefit ordnance or
compensation policy. This fee structure coincides with Evanston’s Annual Fee
Ordinance.
Attachments:
23-O-15
FEMA Recovery Policy RP9523.6
Page 2 of 2
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1/28/2015
23-O-15
AN ORDINANCE
Authorizing Addendum to Mutual Aid Box Alarm System Agreement
WHEREAS, the Constitution of the State of Illinois, 1970, Article VII,
Section 10, authorizes units of local government to contract or otherwise associate
among themselves in any manner not prohibited by law or ordinance; and,
WHEREAS, the "Intergovernmental Cooperation Act", 5 ILCS 22011 et
seq., provides that any power or powers, privileges or authority exercised or which may
be exercised by a unit of local government may be exercised and enjoyed jointly with
any other unit of local government; and,
WHEREAS, Section 5 of the "Intergovernmental Cooperation Act", 5 ILCS
220/5, provides that any one or more public agencies may contract with any one or
more public agencies to perform any governmental service, activity or undertaking
which any of the public agencies entering into the contract is authorized by law to
perform, provided that such contract shall be authorized by the governing body of each
party to the contract; and,
WHEREAS, the parties hereto are units of local government as defined by
the Constitution of the State of Illinois, 1970, Article VII, Section 10, and the
Intergovernmental Cooperation Act; and,
WHEREAS, the Mayor and the Council of the City of Evanston have
determined that it is in the best interests of this unit of local government and its
residents to enter into an Addendum to the Mutual Aid Box Alarm System Agreement to
secure to each the benefits of mutual aid in fire protection, firefighting, rescue,
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23-O-15
~2~
emergency medical services and other activities for the protection of life and property
from an emergency or disaster and to provide for communications procedures, training
and other necessary functions to further the provision of said protection of life and
property from an emergency or disaster.
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: That the Mayor and the Clerk be and are hereby authorized
and directed to execute an Addendum to the Mutual Aid Box Alarm System Agreement,
a copy of said Addendum being attached hereto as Exhibit A and being made a part
hereof.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: If any provision of this Ordinance 23-O-15 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 23-O-15 that
can be given effect without the invalid application or provision, and each invalid
application of this Ordinance 23-O-15 is severable.
SECTION 5: This Ordinance 23-O-15 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
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23-O-15
~3~
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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23-O-15
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STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CLERK’S CERTIFICATE
I, ________________________________, the duly qualified and acting Clerk of
the City of Evanston, Cook County, Illinois, do hereby certify that attached hereto is a
true and correct copy of an Ordinance entitled:
23-O-15
AN ORDINANCE
Authorizing Addendum to Mutual Aid Box Alarm System Agreement
which Ordinance was duly adopted by said Council at a meeting held on the ______
day of ________, 20____.
I do further certify that a quorum of said Council was present at said meeting,
and that the Council complied with all the requirements of the Illinois Open Meetings Act
and its own policies, rules or regulations concerning the holdings of meetings and the
taking of action during meetings.
IN WITNESS WHEREOF, I have hereunto set my hand this ____ day of
__________, 20___.
_____________________________
Clerk
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EXHIBIT A
Addendum to the Mutual Aid Box Alarm System Agreement
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee (A&PW)
From: Mark Muenzer, Director of Community Development
Lorrie Pearson, Planning and Zoning Administrator
Gary Gerdes, Building and Inspection Services Manager
Maleka Sumar, Management Analyst
Subject: Ordinance 138-O-14, Building and Zoning Permit/Inspection Fee
Revisions
Date: January 29, 2015
Recommended Action
Staff recommends City Council adoption of Ordinance 138-O-14 which includes Building
and Zoning permit/inspection fee revisions to reflect current practices and standards.
Proposed changes are in accordance with similarly-situated municipalities. The
proposed revisions will minimally impact the 2015 Community Development budget and
are projected to generate approximately $97,850 in additional revenue for the general
fund (about 1% of the department’s 2014 revenue).
Summary
The current fee structure for building and zoning applications and services, such as
building inspections, plan reviews, permit variation requests and zoning analysis
requests, is complex and difficult for customers to decipher and staff proposes
numerous revisions.
Building Permit/Plan Review Fee Background
Staff is proposing plan review fee amendments based on an influx of plan review update
requests with significant changes after a building permit has been issued. In most
cases, staff starts a new review of plans which requires a considerable amount time to
complete. Plan examiners review approximately 325 post-permit plan revisions
annually.
Staff also proposes a fee of fifty percent (50%) of the original cost of the permit for
reinstatement of the permit, though in no case shall a permit be issued or renewed for a
fee less than fifty dollars ($50.00). A considerable amount of time and resources are
required to conduct a re-review of the project and reinstate a permit which is almost
equivalent to generating a new permit. Building permit staff processes approximately
200 permit reinstatements per year.
Memorandum
For City Council Meeting of February 9, 2015 Item A11
Ordinance 138-O-14 - Permit Fee Ordinance
For Introduction
1
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Staff conducted a review of other municipalities and proposes a fee that is closely
aligned to those communities:
Municipality Building Permit Reinstatement/Extension Fee
City of Chicago 25% of original fee; minimum of $50
Village of Clarendon Hills Extension: greater of $107 or 1/3 original fee
Reinstatement: permit cost doubled
City of Darien 50% of original fee
Village of Glendale Heights 50% of original fee
Village of Montgomery New permit required upon expiration
Village of Oak Park Extension: 25% of original fee
City of Palos Hills 50% of original fee
City of Prospect Heights 50% of original fee; additional late fees possible
Village of Wilmette Extension: 100% of the original fee
Village of Western Springs 100% of original fee
Village of Westmont Extension: fee based on unfinished portion
Expiration: 100% of original fee; other penalties possible
Village of Worth 50% of original fee
Additionally, staff accepts all residential and commercial project plans for no upfront
charge. Plan review service fees are charged only at the time of permit issuance. Staff
is running into an issue of non-responses from applicants which results in no
compensation for the time and resources allocated to plan reviews. Building permit staff
has approximately 100 plans from the past few years that were never picked up after
multiple attempts to contact the applicant. Staff is proposing an upfront (non-
refundable) nominal fee of $25.00 for residential plans and $100.00 for commercial
plans to partially cover City costs.
Building inspection staff is also facing a recurring challenge of last-minute inspection
cancellations and missed inspections. Staff proposes a $45.00 fee for failure to cancel
a scheduled inspection within 24 hours of the inspection time. A re-inspection fee has
also been clarified in the proposed ordinance. Approximately 150 inspections are either
missed or cancelled last minute on an annual basis.
Staff also proposes standardization of the elevator inspection fee by simplifying the
current complex tiered fee structure into two main categories. The first category
includes buildings that are five stories and under with an annual inspection fee of
$70.00 (includes two semi-annual inspections). Whereas the second category includes
buildings that are over five stories with an annual inspection fee of $120 (includes two
semi-annual inspections). There will be no major impact on the revenue by
implementing this recommendation.
Zoning Fee Background
The proposed amendment simplifies how fees are assessed and includes in the
schedule fees for services that were not previously listed but that require significant staff
time and materials to process.
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To simplify the fee structure, the proposed revisions combine fee categories when
possible. For example, there are currently nine different fee categories for applications
for variations. The revisions propose four categories to distinguish between 1) minor/
fence variations, 2) major variations for residential properties, 3) major variations for
commercial properties, and 4) a new fee for major variations needed after
commencement of construction.
The zoning analysis is also a commonly requested service with a complicated fee
structure. The fee is currently set with a base fee of $50 plus an additional $85 to $130,
depending on the size of the project. The base fee has not always been consistently
collected, so the proposed revision would set a flat fee of $100 - $150 depending on the
size of the project. This change is technically a reduction in the fee outlined by the
schedule, but is a slight increase in fee over current practice.
Simplification also occurs by including in the flat fee the direct costs for the mailing of
public notices, rather than calculating that fee on a case-by-case basis depending on
the number of notices that are required to be sent. For example, to apply for a special
use permit an applicant currently needs to contact the Zoning Office to calculate the
number of notices based on the site’s location and multiply that by the current postage
costs to determine the mailing fee, which is then added to the base application fee.
This amendment proposes to assess a single flat fee for applications so that customers
know the application costs up front.
Also, while processing recent requests for extensions and amendments to Planned
Developments, it became evident that the fee schedule does not address some
requested services that require significant resources to process.
An example is a major adjustment to a Planned Development, which the fee schedule
currently does not reference. The proposal suggests a fee of $2000 be assessed to
partially cover the cost of public notification mailing and processing of the case through
Plan Commission.
The proposed revisions also attempt to better reflect the resources required for
processing large development applications. Planned Developments are complex
projects often involving multiple iterations and therefore multiple staff reviews,
community meetings, and more than one public hearing. The current fee is $3,000
(plus a mailing fee which varies, but can be $800+ for a downtown site), and the
proposed new fee is a flat $5,000, including the mailing fee.
Although the proposed changes are primarily designed to simplify the fee structure, the
new fees would be a slight increase over current fees. Nonetheless, fees are generally
less than what is charged by other area municipalities, as shown by the tables below,
and would result in an estimated increase of less than $30,000 in annual revenue for all
zoning-related fees.
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Wilmette * Skokie * Current Evanston Fee
(plus mailing costs
avg. $75)
Proposed
Evanston Fee
(flat fee)
Variation -
Residential
$394 $60 + $300
per variance
$165 - $275 $350
Variation –
Commercial
$394 $60 + $400
per variance
$275 - $475 $600
* Mailing responsibility, including costs, are placed on the applicant in these other jurisdictions
Oak Park * Highland
Park*
Current Evanston Fee
(plus mailing costs
avg. $75 - $800)
Proposed
Evanston Fee
(flat fee)
Variation –
After
construction
begins
$2,750 Same as
fee before
construction
Same as fee before
construction
$1,500
Special Use
Permit
$675 $1,000 $275 - $475 $600
Planned
Development
$2,000 $2,000
(initial
submittal)
$1,000 each
revised
submittal
$3,000
$5,000
* Mailing responsibility, including costs, are placed on the applicant in these other jurisdictions
Attachment
Ordinance 138-O-14
4
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1/29/2015
138-O-14
AN ORDINANCE
Amending Ordinance 20-O-14 Regarding the City of Evanston
Permit Fee Schedule
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Ordinance 20-O-14, which established certain
fees relating to permits, licenses, and review or inspection procedures, is hereby
deleted in its entirety and the Permit Fee Schedule, attached hereto as Exhibit A
and incorporated herein by reference, hereby substituted in lieu thereof.
SECTION 2: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 3: That if any provision of this ordinance or application
thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this
ordinance that can be given effect without the invalid application or provision,
and each invalid provision or invalid application of this ordinance is severable.
SECTION 4: That this ordinance shall be in full force and effect
from and after its passage, approval and publication in the manner
provided by law.
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Introduced: _________________, 2015
Adopted: ___________________, 201 5
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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EXHIBIT A
PERMIT FEE SCHEDULE
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TABLE OF CONTENTS
I BUILDING PERMIT FEES 2
II ZONING AND PLAN REVIEW FEES 3
III ELECTRICAL PERMITS 8
IV PLUMBING PERMITS 11
V WATER & SEWER PERMITS 11
VI GAS PIPING PERMITS 12
VII LAWN SPRINKLER PERMITS 12
VIII AUTOMATIC FIRE SUPPRESSION SYSTEM PERMITS 12
IX MECHANICAL PERMIT FEES 13
X LIFT, ELEVATOR & ESCALATOR FEES 13
XI BUILDING MOVING PERMITS 14
XII DEMOLITION PERMITS 14
XIII DRIVEWAY PERMITS 14
XIV SIGNS, AWNINGS, AND CANOPIES 14
XV MISCELLANEOUS PERMITS AND LICENSES 15
XVI TENT PERMIT FEES 16
XVII ANNUAL PERMIT FEES 16
XVIII PENALTY FEES 16
XIX WAIVER OF BUILDING PERMIT FEES 16
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I. BUILDING PERMIT FEES:
A. BASIS OF BUILDING PERMIT FEES: For the purpose of determining a
basis for computing building permit fees, the established cost of construction shall be
determined by the Director of Community Development as follows:
1. The Director of Community Development will accept an estimate
furnished to him by the applicant for the permit at the time of the application.
2. In every instance where a building permit is issued with a
construction valuation of one hundred thousand dollars ($100,000.00) or more, the
property owner and general contractor shall provide to the City at the conclusion of
construction a sworn contractor's statement indicating the full and final construction cost
of the project, less land cost. Upon presentation of said sworn statement, any permit
fees due the City for costs over and above the cost-valuation submitted as construction
valuation on the permit application form shall be immediately paid to the City. In cases
of a construction cost less than the estimated valuation, the City shall refund the
difference to the property owner or general contractor.
3. In cases of estimated construction valuation of less than one
hundred thousand dollars ($100,000.00), the property owner and general contractor
shall submit a sworn contractor's statement upon the written request of the Director of
Community Development.
4. In cases of dispute of valuation, the owner shall produce, upon
request of the Director of Community Development, copies of all contracts, change
orders, and final waivers of lien for the subject building which may be submitted, at the
discretion of the Director, to an architectural firm for review and a written cost opinion.
Fees for the said review are to be paid by the property owner. Upon completion of the
review, the Director shall render a final ruling as to fees due or to be refunded.
5. No final Certificate of Occupancy shall be issued until said sworn
statement is submitted, and permit fees adjusted accordingly, and such fees and all
costs, e.g., those relating to valuation disputes, are paid.
6. The plan review fee will be assessed on refunded permits or
withdrawn projects.
7. The following fee structure includes first and second plan reviews.
If a third and any subsequent review is required prior to permit issuance, a fee of ten
percent (10%) of the original fee shall apply to the final cost per additional review. A
post permit plan review shall be assessed at one hundred percent (100%) of the original
fee.
B. FEES FOR BUILDING PERMITS: The Fee to be charged for permits
authorized by the City Code shall be paid to the City Collector and shall be paid as provided
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herein. No permit or amendment thereto shall be issued without the fee being paid.
Pursuant to Section 105.5 of the 2012 International Building Code as amended by City
Code Section 4-2-2, a building permit shall, without further action by the City, automatically
expire and be rendered null, void and of no further force or effect, if the permit holder does
not begin work authorized by the permit within one-hundred and eighty (180) calendar days
of permit issuance, unless an extension is granted in accordance with Subsection 2 of
Section 105.5 of the 2012 International Building Code as amended by City Code Section 4-
2-2. A fee of fifty percent (50%) of the original cost of permit shall be charged for
reinstatement of permit; provided, however, that in no case shall a permit be issued or
renewed for a fee less than fifty dollars ($50.00).
1. The fee for cost of work valuation of less than or equal to one
million dollars ($1,000,000.00) shall be as follows:
Building Permit Fees (Title 4, Chapter 2):
Estimated Construction Cost Permit Fees
1 - 100 $ 28.00
101 - 1,000 $ 48.00
1,001 - 2,000 $ 64.00
2,001 - 4,000 $ 88.00
4,001 - 6,000 $ 124.00
6,001 - 8,000 $ 160.00
8,001 - 10,000 $ 196.00
10,001 - 12,000 $ 230.00
12,001 - 16,000 $ 293.00
16,001 - 20,000 $ 357.00
The fee shall be three hundred fifty-seven dollars ($357.00) plus thirteen dollars and fifty
cents ($13.50) for each additional one thousand dollars ($1,000.00), or part of one
thousand dollars ($1,000.00), of cost of work valuation over twenty thousand dollars
($20,000.00) until one million dollars ($1,000,000.00).
2. The fee for cost of work valuation greater than one million dollars
($1,000,000.00) shall be seventeen dollars and fifty cents ($17.50) for each one
thousand dollars ($1,000.00), or part of one thousand dollars ($1,000.00), of cost of
work over one dollar ($1.00).
C. FENCE FEES: The fee for a permit to erect or install a fence shall be
computed at the rate of twenty dollars ($20.00) for the first one hundred lineal feet (100’)
or fraction thereof plus six dollars ($6.00) for each additional one hundred feet (100’) or
fraction thereof.
II. ZONING AND PLAN REVIEW FEES
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A. Plan review fee shall be based upon building floor area, computed in
square feet from the exterior dimensions of length and width of each floor, including all
basements, cellars, garages, and storage areas. A minimum non-refundable fee of
twenty-five dollars ($25.00) shall be charged at the time of submission for all residential
projects. A minimum non-refundable fee of one-hundred dollars ($100.00) shall be
charged at the time of submission for all commercial projects. These fees shall be
credited towards the final cost of plan reviews.
B. PLAN REVIEW FEES:
Work Value Plan Review Fee
$ 0 - $ 9,999 $ 25.00
$ 10,000 - $ 49,999 $ 50.00
$ 50,000 - $ 99,999 $ 90.00
$ 100,000 - $ 149,999 $ 150.00
$ 150,000 - $ 199,999 $ 200.00
$ 200,000 - $ 499,999 $ 0.002310 *
$ 500,000 - $ 999,999 $ 0.002156 *
$ 1,000,000 - $ 1,499,999 $ 0.001848 *
$ 1,500,000 - $ 1,999,999 $ 0.001386 *
$ 2,000,000 - $ 2,999,999 $ 0.001232 *
$ 3,000,000 - $ 3,999,999 $ 0.001078 *
$ 4,000,000 - $ 4,999,999 $ 0.000924 *
$ 5,000,000 - $ 9,999,999 $ 0.000770 *
$10,000,000 - and above $ 0.000616 *
* Where a fee multiplier is given, the Plan Review Fee is computed as the product of the
appropriate fee multiplier and the work value.
C. ZONING ANALYSIS FEE:
There shall be a base fee of fifty dollars ($50.00) for each zoning analysis issued
pursuant to a request for analysis, except in cases where an application is filed solely
for the purpose of correcting deficiencies identified in a previous analysis, in which case
a fee of twenty-five dollars ($25.00) shall be paid. For zoning analyses of proposed
construction of 0-10,000 square feet, the fee shall be eighty-fiveone-hundred dollars
($85100.00). For proposed construction of more than 10,000 square feet, the fee shall
be one hundred thirty fifty dollars ($1530.00). Said fee(s) shall not apply to City
proposals. The fee for a zoning analysis on a revised proposal shall be the same as the
fee for the initial proposal. The fee for zoning analysis analyses done pursuant to an
application for a building permit for which a permit is subsequently issued may be
deducted from the building permit fee.
D. CONSULTANT PLAN EXAMINATION:
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Fees hereby established shall not be applied to plan reviews to be conducted by
agencies other than the Department of Community Development when such review is
recommended by the Director. The applicant will pay to the City of Evanston such fees,
as set by that agency and approved by the City Council.
E. MINIMUM INSPECTION/ REINSPECTION FEES:
The minimum charge for any required trade (structural, mechanical, electrical or
plumbing inspection) shall be forty-five dollars ($45.00). There shall be a minimum
reinspection fee of forty-five dollars ($45.00) for each subsequent inspection. A
minimum fee for missed inspection for any required trade or failure to cancel a
scheduled inspection within twenty-four hours 24 hours of the inspection shall be forty-
five dollars ($45.00) for each inspector.
F. CERTIFICATE OF OCCUPANCY:
The fee for a final Certificate of Occupancy for residential buildings shall be twenty
dollars ($20.00) for each residential dwelling unit. The fee to be charged for all other
uses shall be fifty dollars ($50.00). The fee to be charged for a Certificate of Occupancy
for part of a residential building (Temporary Certificate of Occupancy) shall be twenty
dollars ($20.00) in addition to the fee for the final Certificate of Occupancy. A Temporary
Certificate of Occupancy for a portion of any commercial and/or institutional industrial
building shall be one hundred twenty-five dollars ($125.00) for thirty (30) days.
G. ZONING BOARD OF APPEALS FEES:
Any application for a special use, a variation, or a unique use, shall be accompanied by
a fee according to the following schedule:
Special and Unique Use Application Fees
Planned Development
or Planned
Development
Amendment
$35,000.00 Special or unique use in the
following districts: B1, B2, B3, C1,
C1a, C2, D1, D2, D3, D4, RP, O1.
I1, I2, I3, U1, U2, U3, OS, and oH
$
365.00
Planned Development
Major Adjustment
$2,000.00
Planned Development
Minor Adjustment or
Amendment for
Extension
$500.00
Hospital Uses $
6001,100.00
Special or unique use for all uses
in the MU, MUE, T1, and T2
districts other than single, two and
$
365.00
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multiple family uses
Drive-in Uses $1,0001,100.
00
Special and unique use in all
residential districts and for single,
two and multiple family uses in the
MU, MUE, T1, and T2 districts
$
240.00
Special or Unique Uses $600.00
Substitution for an
existing special use
$
300400.00
Notwithstanding the previous schedule, a fee of only sixty dollars ($60.00) shall be
charged for a special use involving only a one or two-family dwelling of accessory
structures or uses thereto.
Variation Application Fees
All variations in the following districts: B1, B2, B3, C1, C1a, C2, D1, D2, D3,
D4, RP, O1. I1, I2, I3, U1, U2, U3, OS, and oH
$ 475.00
All variations in the following districts for uses other than single family, two
family and multiple family dwellings: MU, MUE, T1, and T2
$ 475.00
Minor, major and family necessity variations in the following districts: R4,
R5, and R6
$ 250.00
Minor, major, and family necessity variations for multiple family uses in the
following districts: MU, MUE, T1, and T2
$ 275.00
Minor, major, and family necessity variations for single family, and two
family uses in the following districts: MU, MUE, T1, and T2
$ 275.00
All variations in the following districts: R1, R2, and R3 $ 165.00
Fence variations in the following districts for owner occupied single family,
two family and multiple family dwellings: R4, R5, R6, MU, MUE, T1, and T2
$ 165.00
Fence variations in the following districts for uses other than owner
occupied single family, two family and multiple family dwellings: R4, R5, and
R6
$ 275.00
Fence variations in the following districts for single family, two family and
multiple family dwellings that are not owner occupied: MU, MUE, T1, and T2
$ 275.00
All major and family necessity variations for single family and two family
dwellings
$350.00
All major and family necessity variations for uses other than single family
and two family dwellings
$600.00
All minor and fence variations $250.00
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Variation Application Fees
All major variations sought after commencement of construction $1,500.00
The specified fee shall be applicable to each special use or variation included in an
application except that any application for variations for an owner occupied residence
within the R1, R2, or R3 Districts shall require only the applicable fee for a single
variation and any applicable fee for a special use.
H. ZONING AMENDMENT FEES:
Any petition for amendment to the text or map of the Zoning Ordinance shall be
accompanied by a fee of five six hundred dollars ($500600.00).
I. TRANSCRIPT DEPOSIT & FEES:
In addition to the fees set forth in II.G and II.H supra, all petitions and applications to the
Zoning Board of Appeals and to the Plan Commission shall be accompanied by a
transcript deposit of one hundred fifty dollars ($150.00) to be applied against the cost of
preparing a verbatim transcript, except no deposit shall be required for properties
containing single and two-family dwellings and for which the Zoning Board of Appeals is
the final authority. Actual transcript preparation costs shall be paid by the applicant,
appellant or petitioner, at a charge of seven dollars and fifty cents ($7.50) per page of
transcript for proceedings before the hearing body. In the event that actual transcript
costs exceed one hundred fifty dollars ($150.00), the applicant shall be responsible for
the actual transcript costs. In the event that the actual transcript costs do not exceed
the one hundred fifty dollars ($150.00) deposit, the resulting balance between the actual
costs and the deposit shall be refunded to the applicant. An applicant may request that
the City arrange for the production of the transcript within an expedited time frame of
less than the normal number of days. The applicant shall pay a fee for the production of
the expedited transcript of one dollar and fifty cents ($1.50) per page of transcript in
addition to the basic charge. Alternatively, The applicant may arrange to supply
verbatim transcripts of all proceedings regarding the application to the Board of
Commission, provided further that the required transcript deposit fee shall be refunded
to the applicant when a copy of verbatim transcripts, reflecting all proceedings regarding
an application before the Board or Commission, is supplied to the Secretary. Transcript
deposits and fees shall not apply to references to the Zoning Board of Appeals or the
Plan Commission from the City Council.
J.I. FEES FOR REQUEST FOR CERTIFICATES OF ZONING COMPLIANCE:
Any application for a Certificate of Zoning Compliance pursuant to Section 6-3-2 of the
Zoning Ordinance shall be accompanied by the following fees.
Major Home Occupation Permits $ 25.00
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Administrative Interpretations, Temporary Uses and all other requests for
Certificates of Zoning Compliance for single-family dwellings, two-family
dwellings and multiple family dwellings with no more than three dwelling
units.proposed projects or existing buildings of 0-10,000 square feet.
$
25100.00
Administrative Interpretations, Temporary Uses and all other requests for
Certificates of Zoning Compliance for multiple family dwellings with more
than three dwellings and all other uses for proposed projects or existing
buildings of more than 10,000 square feet.
$
50150.00
Notwithstanding the previous schedule, in instances where the application for a Certificate
of Zoning Compliance is accompanied by a request for a zoning analysis the fee provisions
of II C, “Zoning Analysis Fee” shall supersede the fee provisions of this item II J.
K.J. PLAT APPROVAL FEES:
Fees for City Council approval of plats of subdivision or consolidation shall be two three
hundred dollars ($200300.00) per plat.
L.K. ZONING FEE WAIVER:
Notwithstanding the fee schedule set forth in II.G and II.H supra, and the deposit
schedule set forth in II.I, the City Council shall have the authority to waive in whole or in
part any fee or deposit for any hearing before the Zoning Administrator, Plan
Commission or Zoning Board of Appeals, for referrals by any governmental agency, or
for any other party when such fee would present hardship. An applicant for such a
hardship waiver must present his request in writing to the Committee of the Whole
outlining the degree of such hardship. Consideration may be given, among other
reasons, to the extent to which the hardship was created by Council action, and the
financial state of the applicant.
M.L. APPEALS:
Any appeal of an order or final decision made by the Zoning Administrator shall be
accompanied by a fee of one two hundred hundred fifty dollars ($100250.00).
III. ELECTRICAL PERMIT FEES:
A. BASIS FOR FEES:
Electrical fees shall be computed according to circuits and amperes. The term “circuit”
as used in the current National Electrical Code, shall mean ant set of branch wiring
conductors which have been extended from a distribution center, and which may be
utilized for the transmission of electrical energy. A minimum inspection fee in
accordance with Section II-E hereof shall also be added.
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1. In all use groups as defined in the current Adopted Electrical Code
of the City of Evanston, the inspection fee for each nominal 15-ampere or 20-ampere
two-wire branch circuit, Including fixtures, sockets or receptacles shall be:
B. ELECTRICAL PERMIT FEES: (Title 4, Chapter 7)
Circuits 15 Amperes 20 Amperes 30 Amperes 40 Amperes 50 Amperes
1 $ 12.00 $ 15.00 $ 24.00 $ 30.00 $ 36.00
2 $ 22.00 $ 29.00 $ 44.00 $ 58.00 $ 66.00
3 $ 30.00 $ 41.00 $ 60.00 $ 82.00 $ 90.00
4 $ 40.00 $ 53.00 $ 80.00 $106.00 $120.00
5 $ 48.00 $ 65.00 $ 96.00 $130.00 $144.00
6 $ 56.00 $ 75.00 $112.00 $150.00 $168.00
7 $ 64.00 $ 84.00 $128.00 $168.00 $192.00
8 $ 69.00 $ 94.00 $138.00 $188.00 $207.00
9 $ 78.00 $101.00 $156.00 $202.00 $234.00
10 $ 84.00 $110.00 $168.00 $220.00 $252.00
11 $ 89.00 $118.00 $178.00 $236.00 $267.00
12 $ 95.00 $124.00 $190.00 $248.00 $285.00
13 $ 98.00 $132.00 $196.00 $264.00 $294.00
14 $103.00 $140.00 $206.00 $280.00 $309.00
15 $110.00 $146.00 $220.00 $292.00 $330.00
16 $115.00 $152.00 $222.00 $304.00 $333.00
17 $118.00 $157.00 $236.00 $314.00 $354.00
18 $123.00 $165.00 $246.00 $330.00 $369.00
19 $125.00 $171.00 $250.00 $342.00 $375.00
20 $128.00 $176.00 $256.00 $352.00 $384.00
21 $130.00 $182.00 $260.00 $364.00 $390.00
22 $133.00 $189.00 $266.00 $378.00 $399.00
23 $134.00 $198.00 $268.00 $396.00 $402.00
24 $138.00 $204.00 $276.00 $408.00 $414.00
25 $143.00 $210.00 $286.00 $420.00 $429.00
Additional 15 or 20 amperes:
26-50 $ 9.00 each additional circuit
51-75 $ 8.00 each additional circuit
76-100 $ 6.00 each additional circuit
over 100 $ 4.00 each additional circuit
Additional 30 or 40 amperes:
26-50 $18.00 each additional circuit
51-75 $16.00 each additional circuit
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PERMIT FEE SCHEDULE
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76-100 $12.00 each additional circuit
over 100 $ 8.00 each additional circuit
Additional 50 amperes:
26-50 $27.00 each additional circuit
51-75 $24.00 each additional circuit
76-100 $18.00 each additional circuit
over 100 $12.00 each additional circuit
BC. The Inspection fee for the inspection of each electric motor or current-
consuming device shall be as follows:
One HP or larger $ 19.00
Each additional motor $ 8.00
Heating device $ 19.00
Each additional heating device $ 8.00 + .55 per KW
CD. The fees for the inspection of electrical interior communication systems
and burglar and shall be as follows:
Low voltage burglar, communication systems $ 30.00
The plan review fees for low voltage fire alarms are conducted by agencies other than the
Department of Community Development. The applicant will pay fees as set by that
agency. The plan review fees are in addition to the permit fees set forth in this ordinance.
DE. Permit fees for new services shall be as follows:
60-ampere service $ 21.00
each additional meter $ 12.00
100-ampere service $ 30.00
each additional meter $ 12.00
200-ampere service $ 38.00
each additional meter $ 12.00
400-ampere service $ 45.00
each additional meter $ 12.00
600-ampere service $ 80.00
each additional meter $ 12.00
800-ampere service $ 120.00
each additional meter $ 12.00
1000-ampere service $ 150.00
each additional meter $ 12.00
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PERMIT FEE SCHEDULE
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1200-ampere service $ 200.00
each additional meter $ 12.00
1400-ampere service $ 240.00
each additional meter $ 12.00
1600-ampere service $ 260.00
each additional meter $ 12.00
1800-ampere service $ 300.00
each additional meter $ 12.00
For service ampere rating other than those
listed, fee will be for each additional 100
amperes or fraction
$ 20.00
1. Feeders: Feeders installed or increased in amperage on a separate
installation shall be the same as service fees above.
2. New wires: Changing, moving, or altering any wiring apparatus,
machinery or device in any way where new wires of a different size or, of a greater or
lesser length, are installed, shall be classed as new work and a fee covering such work
shall be required in accordance with the foregoing fee schedules.
IV. PLUMBING PERMIT FEES:
The fees for permits for the installation, alteration or extension of a plumbing system shall be:
1. Replacement of fixtures *$ 10.00 each
2. New installation of fixtures *$ 15.00 each
3. Water service or any alterations -
each unit or floor
$ 25.00
4. Hot water heaters, new or
replacement
$ 25.00 each
* Definition of Fixture: Any device having either a water supply or drain connected to the
plumbing system.
A minimum inspection fee in accordance with Section II-E hereof shall also be added.
V. WATER & SEWER - PERMITS:
The fee to be charged for sewer installation and repairs shall be as follows:
Sewer repair $ 45.00
Water Service repair $ 45.00
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PERMIT FEE SCHEDULE
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Swimming pools $ 40.00
Sewer tap per 1.0 inch $ 7.00
Sewer Installation - first 50 $ 45.00
Each additional 50 feet (or fraction thereof) $ 15.00
Basins - per basin $ 45.00
VI. GAS PIPING - PERMITS:
The fee for permits for installation of gas piping shall be twenty-five dollars ($25.00) for
the first (25) lineal feet, plus ten dollars ($10.00) for (25) lineal feet or fraction thereof.
VII. LAWN SPRINKLERS - PERMITS:
The permit fee for lawn sprinkling systems shall be thirty dollars ($30.00) plus one dollar
($1.00) per head.
VIII. FIRE PLAN REVIEW FEES:
The following fee structure shall include the first plan review, a re-review, permit and
system acceptance testing. If a third review and subsequent review is required, a fee of
fifty percent (50%) of the original fee shall be applied to the final cost.
The permit fees for fire related systems are as follows:
Sprinkler System Permit and Plan Review Fee
1 to 5 heads $100.00
6 to 20 heads $200.00
21 to 100 heads $350.00
101 to 200 heads $500.00
201 to 300 heads $600.00
Over 300 heads $700.00 + $1 per sprinkler head over 300
Fire Pump Review and Permit Fees (If not part of system)
Flat Fee of $200.00
Standpipe Fees (If not part of system)
Flat Fee of $200.00
Gas Suppression Systems
1 to 50 pounds $225.00
51 to 100 pounds $350.00
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PERMIT FEE SCHEDULE
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101 to 200 pounds $450.00
Over 200 pounds $600 plus $.50 cents per pounds over 200
Fire Alarm System Permit Fee and Plan Review Fee
1 to 10 devices $200.00
11 to 25 devices $300.00
26 to 50 devices $425.00
51 to 75 devices $550.00
Over 75 devices $700.00 plus $5 per device
Wet Chemical Kitchen Hood Suppression System
Per hood $225.00
IX. MECHANICAL PERMIT FEES:
A. Fee based on mechanical contract price:
Value of Contract More Than Less Than Fee
$ 0.00 $ 500.00 $ 20.00
$ 501.00 $ 1,000.00 $ 30.00
$ 1,001.00 $ 3,000.00 $ 45.00
$ 3,001.00 $ 5,000.00 $ 60.00
$ 51001.00 $10,000.00 $112.00
$10,001.00 $25,000.00 $256.00
$25,001.00 $50,000.00 $500.00
Above $50,000.00 add $ 10.00 per $ 1,000.00
B. New or Replacement Furnace or A/C Unit: $40.00
C. New or Replacement Boiler: $40.00
D. New or Replacement Process Equipment: $40.00
X. LIFT FEES:
A. ELEVATORS (NEW AND EXISTING):
1. Five stories and under: $70.00 each elevator per year (two semi-
annual inspections).
2. Over five stories: $120.0070.00 plus $10.00 per additional story per
each elevator per year (two semi-annual inspections).
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PERMIT FEE SCHEDULE
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B. ESCALATORS: $570.00 each escalator per year (two semi-annual
inspections).
C. HELICOPTER USAGE FOR CONSTRUCTION: Five hundred dollar
($500.00) fee plus any costs incurred by the City for public safety.
D. EXISTING ELEVATOR AND ESCALATOR SEMI-ANNUAL INSPECTIONS:
1. Five stories and under: $50.00 per elevator.
2. Six or more stories: $75.00 per elevator.
XI. BUILDING MOVING PERMIT:
The fees will be assessed at the cost of city services.
XII. BUILDING DEMOLITION PERMITS:
The fee for demolition permits shall be computed on the cubic volume of the building or
structure to be demolished as follows:
Fifty dollar ($50.00) basic fee plus five dollars ($5.00) for each one thousand (1,000)
cubic feet of volume. The cubic volume shall include the basement and/or cellar.
BONDS (Demolition Permit): No demolition contractor shall perform work within the City
unless, prior thereto he shall have filed in the Office of the City Clerk liability and surety
of performance bonds in the sum of $150,000 to $300,000 in a form approved by the
Corporation Counsel, upon sureties approved by the City Clerk. Any permits will be
conditioned upon the applicant’s prior indemnification of the City from all claims arising
out of work performed in the City by virtue of any permit issued to the demolition
contractor, or by the Department of Community Development, and conditioned upon the
restoration of any portion of public right-of-ways or excavations made by the permittee
or at its direction to a safe and presentable condition. Such restorations shall be
maintained in good order for a reasonable period thereafter.
XIII. DRIVEWAY PERMITS:
The fee for driveway permits shall be twenty-five dollars ($25.00) for residential
buildings and fifty dollars ($50.00) for all other driveways. "Residential buildings" are
defined in the Zoning Ordinance.
XIV. SIGNS, AWNINGS, AND CANOPIES:
A. SIGN PERMIT FEES:
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1. Non-illuminated Signs (unless temporary): $21.00
2. Illuminated Signs & Scoreboards: $25.00 plus $0.20 per sq. ft. of gross
surface area of each face thereof.
3. Temporary Signs: $20.00
4. Marquees, Fixed Canopies and Fixed
Awnings:
$26.00 plus $0.26 per sq. ft. of plan
area.
5. Retractable Canopies, Fixed Awnings, and
Retractable Awnings:
$26.00 plus $0.26 per sq. ft. of plan
area.
B. ANNUAL SIGN INSPECTION FEE:
Signs, Awnings with signage, and Canopies: Any sign, awning with signage, or canopy
with signage, having a total surface area less than or equal to twenty-six square feet is
subject an eleven dollar ($11.00) annual fee. The annual fee for any sign, awning with
signage, or canopy with signage, having a total surface area more than twenty-six
square feet is seventeen dollars ($17.00).
Illuminated Signs, Awnings and Canopies: Any illuminated sign, awning or canopy is
subject to an annual surcharge of three dollars ($3.00) is addition to any fee based upon
surface area.
C. APPEALS FOR VARIATION FROM SIGN ORDINANCE: $175.00
D. SIGN PENALTY FEES:
If the annual sign fees are not paid within (60) days of date of renewal, the City of
Evanston reserves the right to double the annual fees. If the annual fee is not paid
within (120) days of the date renewal, the annual fee will be tripled.
XV. MISCELLANEOUS PERMITS AND LICENSES:
A. STATIONARY ENGINEERS AND WATER TENDERS LICENSE: The fee to
be charged for the original license and for the annual renewal license shall be as follows:
Stationary Engineer $ 50.00 annually
B. CONTRACTORS REGISTRATION/LICENSE FEES:
The fee to be charged for the original license and for the annual renewal license shall
be as follows:
Building Contractors $ 100.00 Residential
$ 125.00 Commercial
Drain Layers $ 50.00
Electrical Contractors $ 50.00
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PERMIT FEE SCHEDULE
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HVAC Contractors $ 100.00
C. TANK PERMITS:
The fee for installation of tanks to be used for the storage or handling of flammable
liquids and chemicals shall be eleven dollars ($11.00) for each one thousand (1,000)
gallons of capacity. The minimum fee for a tank removal is twenty-two dollars ($22.00).
XVI. TENT PERMIT FEES: $30.00
XVII. ANNUAL PERMIT FEES:
A. The fees to be charged for annual permits issued for a twelve (12) month
period for minor repairs and additions to existing installations shall be as follows:
Electrical $400.00
Plumbing $400.00
Carpentry $400.00
XVIII. PENALTY FEES:
If work is commenced without a permit having been obtained, the permit fee shall be
increased by seventy-five percent (75%) or two hundred fifty dollars ($250.00),
whichever is greater.
XIX. WAIVER OF BUILDING PERMIT FEES:
Notwithstanding the fees set forth in Sections I, III, IV, V, VI, VII, IX, and X hereof, the
City Council shall have the authority to waive in whole or in part any fees or deposit for
any building permit for any governmental agency, or for any other party when such fee
would present a substantial hardship. An applicant for such a hardship waiver must
present his request in writing to the Planning & Development Committee outlining the
degree of such hardship. Consideration may be given, among other reasons, to the
extent to which the hardship was created by the Council action, and the financial state
of the applicant.
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For City Council meeting of February 9, 2015 Item A12
Ordinance 17-O-15: Commercial Refuse Receptacles
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Evonda Thomas-Smith, Director of Health and Human Services
Department
Carl Caneva, Assistant Director of Health and Human Services
Department
Subject: Ordinance 17-O-15: Regulating Commercial Refuse Receptacles
Date: January 29, 2015
Recommended Action:
Staff recommends City Council adoption of Ordinance 17-O-15: Amending City Code
Section 8-4-6, “General Receptacle Requirements,” by Regulating Commercial Refuse
Receptacles.
Summary:
City staff was directed to draft an ordinance to regulate commercial refuse receptacles.
Staff reviewed and compared commercial refuse container requirements from similarly
situated jurisdictions. Ordinance 17-O-15 proposes a comprehensive regulation for
commercial refuse receptacles modeled after the City of Chicago’s requirements, while
tailored for the best interest of the health, safety, and welfare of City of Evanston
residents.
• Ordinance 17-O-15 requires commercial waste receptacles to be “leak-resistant,
rodent-resistant, lidded, constructed of impervious material and subject to the
inspection of the City of Evanston Health and Human Services Department….”
Section 8-4-6(F).
• Failure to comply shall result in a seventy-five dollar fine per day. Section 8-4-
15(C).
Similarly situated municipalities have commercial waste container requirements
incorporated into the municipality’s code, along with an associated fine for
noncompliance. The City of Chicago requires commercial refuse containers to be “leak-
resistant, rodent-resistant, and lidded … constructed of impervious material and subject
to the inspection of the department of health and the department of streets and
sanitation.” City of Chicago Municipal Code 7-28-210(b). The City of Elk Grove
Memorandum
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requires metal or plastic suitable containers sold commercially for the specific purpose
of garbage and refuse disposal. The City of Oak Park requires trash to be placed into a
tightly covered trash container.
Based on surrounding municipalities and the aforementioned research, City staff
recommends the approval of Ordinance 17-O-15.
Attachments:
Ordinance 17-O-15
Page 2 of 2
253 of 567
1/29/2015
17-O-15
AN ORDINANCE
Amending City Code Section 8-4-6, “General Receptacle
Requirements,” By Regulating Commercial Refuse Receptacles
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 8-4-6 of the Evanston City Code of 2012, as amended
(“City Code”), is hereby further amended to read as follows:
8-4-6. - GENERAL RECEPTACLE REQUIREMENTS.
(A) Residential. Garbage containers used at residences with four (4) or less dwelling
units shall be either the ninety five (95) gallon or sixty five (65) gallon roll-out
carts provided by the City. Each additional roll-out refuse cart will require the
payment of a monthly fee of two dollars fifty cents ($2.50).
(B) Location. Refuse collection containers shall be located aboveground. No
collection will be made from containers set into the ground unless such
containers were being serviced by City provided municipal solid waste collection
service or a private scavenger as of the effective date hereof.
(C) City Provided Containers.
1. Refuse roll-out carts or dumpsters provided by the City will be imprinted
with a serial number and stamped with the City seal to identify the roll-out
carts. Ownership of the refuse carts shall remain with the City and
unauthorized removal of said carts shall be a violation of this Chapter.
2. Roll-out carts specifically marked for yard wastes and purchased through
the office of the Director of Public Works are acceptable containers and
will be collected by City crews. These carts are the property of the
purchaser. Yard waste roll-out carts are maintained and repaired by the
City as a courtesy but residents are responsible for paying for any
replacements that are needed.
3. The roll-out carts used for refuse will be maintained and repaired by the
City. The City will replace the City issued roll-out cart for refuse free of
charge when it determines that a replacement is needed.
(D) Yard Waste. Kraft paper bags used for yard waste shall have a maximum
capacity of thirty (30) gallons and weigh no more than fifty (50) pounds when
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filled. Branches shall not exceed four inches (4") in diameter and/or four feet (4')
in length. Branch and trimming bundles shall not exceed three feet (3') in
diameter.
(E) Container Labeling. All municipal solid waste collection containers provided by
private scavengers shall:
1. Display the name and address of the premises they serve in conspicuous
lettering. Said lettering is to be maintained in a clean and legible condition.
Containers shall be situated so that the required lettering is visible from
the public way.
2. Be registered annually with the Director of Public Works or the City
Manager or his/her designee(s) on the form provided by him/her and
requiring the name, address, and telephone number of the owner and
operator of the premises serviced by said containers, the number of
containers, the capacity of each, their location, the name, address, and
telephone number of the scavenger service, and the frequency of
scavenger pick ups. The registrant shall update the information provided
within ten (10) days of a change.
3. If located in the downtown zoning districts, shall be maintained with their
lids shut and locked, except when depositing or removing waste.
(F) Commercial Waste Receptacles. Commercial waste receptacles required by this
Chapter shall be shall be leak-resistant, rodent-resistant, lidded, constructed of
impervious material and subject to the inspection of the City of Evanston Health and
Human Services Department.
SECTION 2: Subsection 8-4-15 of the City Code, is hereby further amended to
read as follows:
8-4-15. - PENALTY.
(A) Any person who shall violate the provisions of this Chapter except Sections 8-4-
6(F), 8-4-7, 8-4-12, 8-4-13, and 8-4-14 of this Chapter, shall be punishable by a
fine of not less than twenty five dollars ($25.00) nor more than five hundred
dollars ($500.00). A separate offense shall be deemed committed for each day
such violation occurs or continues.
(B) Any person who shall violate Section 8-4-7 of this Chapter shall be punishable by
a fine of not less than fifty dollars ($50.00) nor more than five hundred dollars
($500.00). A separate offense shall be deemed committed for the unauthorized
collection of each receptacle containing recyclable materials.
(C) Any person who shall violate Section 8-4-6(F) of this Chapter shall be punishable
by a fine of seventy-five dollars ($75.00). Each day that a receptacle is found to
be in violation shall constitute a separate and distinct offense. In addition, the
owner of a commercial waste receptacle, if different from a solid waste collection
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service provider, shall be jointly and severally liable with the solid waste
collection service provider for any violation of Section 8-4-6(F).
SECTION 3: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 4: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 5: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance 17-O-15 is severable.
SECTION 6: This Ordinance 17-O-15 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of February 9, 2015 Item A13
Ordinance 15-O-15: Decreasing Class D Liquor License Noyes Street Cafe
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 15-O-15, Decreasing the Number of Class D Liquor Licenses
for The Noyes Café, Inc., dba Noyes Street Cafe, 828 Noyes Street
Date: January 20, 2015
Recommended Action:
Staff recommends City Council adoption of Ordinance 15-O-15.
Summary:
Ordinance 15-O-15 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to decrease the number of authorized Class D liquor licenses from fifty-one
(51) to fifty (50). The Noyes Café, Inc., dba Noyes Street Cafe (“Company”), 828 Noyes
Street, is no longer open at this location and therefore does not require a Class D liquor
license. This “housekeeping” ordinance amends the City Code to reflect the decrease
in Class D liquor licenses.
-------------------------------------------------------------------------------------
Attachments:
Ordinance 15-O-15
Memorandum
257 of 567
1/20/2015
15-O-15
AN ORDINANCE
Amending City Code Section 3-4-6-(D)
to Decrease the Number of Class D Liquor Licenses
from Fifty-One to Fifty
(The Noyes Café, Inc., d/b/a “Noyes Street Cafe ”, 828 Noyes Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as
amended, is hereby further amended by decreasing the number of Class D liquor
licenses from fifty-one (51) to fifty (50) to read as follows:
(D) CLASS D licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license may
be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a "restaurant", as defined in
Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding
class D licenses only during the period when their patrons are offered a complete
meal. The applicants for the renewal of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time
of application.
The annual single-payment fee for initial issuance or renewal of such license shall
be $2,800.00.
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this
Chapter, shall be $2,940.00.
No more than fifty-one (51)fifty (50) such licenses shall be in force at any one (1)
time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
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any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2015
Adopted: ___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of February 9, 2015 Item A14
Ordinance 16-O-15: Amending C Liquor License – Sunday hours
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 16-O-15, Amending Subsection 3-4-6-(C) of the City Code to
Allow the Sale of Alcoholic Liquor on Sundays at 11:00 a.m.
Date: January 20, 2015
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 16-O-15.
Summary:
Ordinance 16-O-15 amends Evanston City Code of 2012 Subsection 3-4-6(C) to permit
the retail sale of alcohol on any given Sunday beginning at 11:00 a.m. The City of
Evanston’s (“City”) Class C liquor license allows for the sale of alcoholic liquor for
consumption on premises while food is available for hotels or restaurants in the core
area. Currently, Class C liquor license holders are permitted to sell alcohol on any
given Sunday beginning at 12:00 noon. This Ordinance permits the sale of alcohol on
any given Sunday beginning at 11:00 a.m. This Ordinance also incorporates language
from the liquor code, detailing the permitted hours of alcohol service, into the specific
Class C Liquor License provisions. The request comes from Jason Balla speaking on
behalf of The Stained Glass.
Legislative History:
At the December 11, 2015 Liquor Control Review Board (“LLCB”) hearing, the Board
met and reviewed the aforementioned business with Mr. Balla. The LLCB discussed
the issues regarding amending the hours to allow for alcohol service on any given
Sunday from beginning at 12:00 noon to 11:00 a.m. The Local Liquor Commissioner
and LLCB members were all in favor of amending the C license classification to allow
for an 11:00 a.m. start time to serve alcohol for on -site consumption. Ordinance 16-O-
15 reflects this amendment.
-------------------------------------------------------------------------------------
Attachment:
Ordinance 16-O-15
Minutes of the December 11, 2014 Liquor Control Review Board Meeting
Memorandum
260 of 567
1/20/2015
16-O-15
AN ORDINANCE
Amending Subsection 3-4-6-(C) of the City Code
to Allow the Sale of Alcoholic Liquor on Sundays at 11:00 A.M.
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-4-6-(C) of the Evanston City Code of 2012, as
amended, is hereby further amended by changing the hours of service for any given
Sunday, to read as follows:
(C) CLASS C licenses, which shall authorize the sale on the premises specified of
alcoholic liquor only for consumption on the premises while food is available.
Such licenses may be issued only to hotels or restaurants in the core area.
Establishments holding C licenses must have some food service available when
alcoholic liquor is being sold. The meaning of “hotel,” “restaurant,” and “core
area” shall be as defined in Section 3-4-1 of this Chapter. The applicant for the
renewal only of such licenses may elect to pay the amount required herein
semiannually. Such election shall be made at the time of application.
1. The sale of alcoholic liquor shall not take place between the hours of 1:00
a.m. and 11:00 a.m., except that sales may be made up to 2:00 a.m. on
Friday, Saturday, Sunday mornings and up to 2:00 a.m. on the mornings of
January 1, Memorial Day, July 4, Labor Day and Thanksgiving; however, no
such sales shall be made between 2:00 a.m. and 11:00 a.m. on Sunday.
The annual single payment fee for initial issuance or renewal of such license
shall be $4,300.00.
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this
Chapter, shall be $4,515.00.
No more than twenty-two (22) such licenses shall be in force at any one time.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
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provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
_________________________, 2015
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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Page 1 of 2
MEETING MINUTES
Liquor Control Board
Thursday, December 11, 2014 11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Mayor Elizabeth Tisdahl, Marion Macbeth, Dave Skrodzki; Byron
Wilson
Members Absent: Dick Peach
Staff Present: W. Grant Farrar, Theresa Whittington
Others Present: Paul Hletko (Few Spirits); Alderman Melissa Wynne (Ward 3); Nikki
Hiltwein; Jason Balla (The Stained Glass)
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
CALL TO ORDER
The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at
11:00 a.m.
NEW BUSINESS
Few Spirits LLC, Few Spirits, 918 Chicago Avenue, Evanston, IL 60202
Consideration of an amendment to class P (Craft Distillery) to allow for sale of alcohol
for on premise consumption. Paul Hletko (PH) explained that the license modification is
being sought primarily for special events such as Few Friday events etc. The idea is to
draw people into the tasting room.
Dave Skrodzki asked how the proposal differs from what is currently allowed. PH
explained that the code currently only allows for a pour or tasting. PH is seeking an
amendment to allow for full 2 oz. pours that can also be used in cocktails. The cocktails
would be made exclusively from Few brand liquor.
Mayor Tisdahl asked if there would be food offered to patrons. PH responded that there
are not plans to install a kitchen but that he plans to offer snacks and food trucks.
Alderman Wynne asked where the food trucks would park. PH responded that they
would park in the alley. The expected frequency at this point in time is about once a
week.
Grant Farrar directed PH to reach out to the Director of Parking, Rick Voss, for
clarification on the parking requirement for businesses. PH stated that the tasting room
only holds approximately 10-12 people. The plan is to develop a high end cocktail
lounge limited to a small crowd. Alderman Wynne asked about the hours. PH stated that
the hours would be 5-8:30 pm.
Grant Farrar asked PH to submit a revised plan along with excerpts from relevant State
statute that allows for on-site consumption at distilleries.
263 of 567
Page 2 of 2
Nikki Hiltwein asked if the changes to Class P would impact Sketchbook brewery (Class
P-1). Grant Farrar explained that they are entirely different license classes.
The request for amendment was approved by the board. The matter of amendment
approval will be placed on the agenda of the 1/26/15 City Council meeting, pending
receipt of requested documentation.
Sketchbook Brewing Company, 825 Chicago Avenue, Evanston, IL 60202
No representative of Sketchbook Brewing was present at the meeting. Matter removed
from the agenda.
The Stained Glass, 1735 Benson Ave., Evanston, IL 60201
Consideration of an amendment to class C (restaurant/core area) to allow for service of
alcohol to begin on Sundays at 11:00 a.m. Jason Balla (owner) requested an
amendment to Sunday hours to allow for alcohol service to begin at 11:00 a.m. the
liquor code currently allows alcohol service to begin at Noon on Sundays. The change
to 11:00 am would allow Mr. Balla to offer alcoholic drinks during his Sunday brunch.
The Mayor supported the request and directed Theresa Whittington to send a courtesy
notice to the Aldermen of the core area and to send notice to all other Class C
licensees.
The request for amendment was approved by the board. The matter of amendment
approval will be tentatively placed on the agenda of the 1/26/15 City Council meeting,
pending submission of requested courtesy notices.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl, Mayor at 11:22 a.m., December 11, 2014.
Respectfully Submitted,
Theresa Whittington
Liquor Licensing Manager, Legal Department
264 of 567
For City Council meeting of February 9, 2015 Item A15
Ordinance 150-O-14: Liquor Control Code Regulations
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 150-O-14, Amending and Revising Portions of City Code Title
3, Chapter 4 “Liquor Control Regulations”
Date: February 2, 2015
Recommended Action:
Staff recommends City Council adoption of Ordinance 150-O-14.
Summary:
Periodic revisions to the Liquor Control Regulations are needed to update the liquor
classes chart. This Ordinance makes minor changes to current Liquor Control
Regulations to conform with any updates to the Illinois Liquor Control Act. Text
amendments are proposed to use standard language across all licensing classes.
-------------------------------------------------------------------------------------
Attachments:
Ordinance 150-O-14
Memorandum
265 of 567
2/2/2014
150-O-14
AN ORDINANCE
Amending and Revising Portions of City Code Title 3, Chapter 4
“Liquor Control Regulations”
NOW, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-4-1 of the Evanston City Code of 2012, as
amended, is hereby further amended to include the following definition:
ALCOHOL SERVER Any person who sells or serves open containers of alcoholic
beverages at retail and anyone whose job description entails
the checking of identification for the purchase of open
containers of alcoholic beverages at retail or for entry into the
licensed premises. This definition does not include (i) a
distributor or importing distributor conducting product sampling
or a registered tasting representative; (ii) a volunteer serving
alcoholic beverages at a charitable function; or (iii) an
instructor engaged in training or educating on the proper
technique for using a system that dispenses alcoholic
beverages.
SECTION 2: Section 3-4-3(A) of the Evanston City Code of 2012, as
amended, is hereby further amended and revised to read as follows:
(A) License Required.
1. It shall be unlawful to sell, manufacture, bottle, blend, possess on the
premises, or offer for sale in the City any alcoholic liquor without having a
liquor dealer's license, or in violation of the terms of such license.
2. Each license shall terminate one (1) year from the date of issuance;
3. Any licensee may renew his/her license at the expiration thereof, provided:
a. that he/she is then qualified to receive a license;
b. is a current State of Illinois liquor license holder;
c. and the premises for which such renewal license is sought are
suitable for such purpose; and
d. if a corporation, furnishes proof satisfactory to the City that it is a
corporation in good standing at the time of renewal.
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This renewal privilege shall not be construed as a vested right or will
prevent the City Council from decreasing the number of licenses to be
issued within its jurisdiction.
SECTION 3: Section 3-4-4 of the Evanston City Code of 2012, as
amended, is hereby further amended and revised to read as follows:
3-4-4. – APPLICATION FOR LICENSES.
Written applications for licenses shall be made to the local liquor control commissioner
and signed by the applicant, or by a duly authorized agent thereof. All applications shall
be verified by oath or affidavit and contain the following statements and information.
(A) The name, age and address of the applicant in the case of an individual; in the
case of a copartnership, the persons entitled to share in the profits thereof; and in
the case of a corporation, the date of incorporation, the objects for which it was
organized, a summary of its activities during the past year, and the names and
addresses of the officers, directors, all persons owning directly or beneficially
more than five percent (5%) of the stock of such corporation and the person
operating as manager of the premises.
(B) The citizenship of the applicant, the place of his/her birth, and if a naturalized
citizen, the time and place of his/her naturalization.
(C) The character of business of the applicant; and in the case of a corporation, the
objects for which it was formed.
(D) The length of time said applicant has been in business of that character, or in the
case of a corporation, the date when its charter was issued.
(E) The amount of goods, wares and merchandise on hand at the time application is
made.
(F) The location and description of the premises or place of business which is to be
operated under such license.
(G) A statement whether applicant has made application for a similar or other license
on premises other than that described in the application, and the disposition of
such application.
(H) A statement that applicant is not disqualified to receive a license by reason of
any matter or thing contained in this Chapter, laws of this state, or the ordinances
of the City, and a statement as to whether applicant has ever been convicted of a
felony.
(I) A statement that applicant does not owe any debt or unpaid tax to the City of any
kind.
(J) Whether a previous license by any state or subdivision thereof, or by the federal
government has been revoked or suspended, and the reasons thereof.
(K)(J) A statement that the applicant understands and shall not violate any of the laws
of the state of Illinois, or of the United States, or any ordinances of the City in the
conduct of his/her place of business. This statement will also recite that all
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applicants acknowledge that they shall read this Chapter and that they agree and
understand that they are bound by it.
(L)(K) Before any license shall be issued on such application, the applicant shall furnish
a bond with a corporate surety, such corporate surety to be a surety company
regularly authorized to act as surety and to be approved by the local liquor
control commissioner. Such bond shall provide against any violation by the
principal, his/her agents or employees of any of the terms of this Chapter or any
Chapter, rules and regulations now in force or which may hereafter be in force in
the City affecting the operation of such business. The penalty of such bond shall
be two thousand five hundred dollars ($2,500.00).
In lieu of such corporate surety, such applicant may furnish a bond to the City
with two (2) sureties who shall be residents of the City and each of whom shall
be able to schedule real estate owned by him/her in the City of a market value of
twice the penalty of such bond over and above any encumbrances, taxes,
assessments, homestead rights and liens of any character. Such proposed
surety shall file with the local liquor control commissioner a schedule setting forth
the street address, as well as the legal description of the real estate owned by
him; the names of all persons interested therein, whether or not the same is
improved; if improved, the nature of the improvements thereon; whether or not
the same is encumbered and if encumbered, the amount and nature of the
encumbrance; whether or not the same is subject to homestead rights, listing any
unpaid taxes except current taxes and unpaid special assessments, and any
other liens, if any; the approximate estimated value of such property over and
above encumbrances, and such other information as the local liquor control
commissioner may request to aid him/her in determining the sufficiency of the
bond. Such schedule shall be sworn to by the proposed surety.
(M)(L) Before any liquor license shall be issued on such liquor license application and
renewal, the applicant shall furnish a valid certificate of liquor liability (dram shop)
insurance to the local liquor control commissioner. Such insurance policy shall
cover the applicant, be issued by a responsible insurance company authorized
and licensed to do business in the state of Illinois, and specifically name the City
of Evanston as an additional insured in the aggregate amount of one million
dollars ($1,000,000.00). The insurance policy required by this Subsection shall
be in effect prior to the issuance of any liquor license and be for a term of at least
twelve (12) months, and shall coincide with the period the liquor license is in
effect.
SECTION 4: Section 3-4-5 of the Evanston City Code of 2012, as
amended, is hereby further amended and revised to read as follows:
3-4-5. – RESTRICTIONS ON LICENSES.
No such license shall be issued to:.
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(A) A person who is not a resident of the City;
(B) A person who is not of good character and reputation in the community in which
he/she resides;
(C) A person who is not a citizen of the United States;
(D) A person convicted of a felony under any federal or state law if the local liquor
control commissioner determines, after investigation, that such person is not
sufficiently rehabilitated to warrant the public trust;
(E) A person convicted of being the keeper of or is keeping a house of ill fame;
(F) A person convicted of pandering or other crime or misdemeanor opposed to
public decency and morality;
(G) A person whose license under this Chapter was revoked;
(H) A person who, at the time of application for renewal of any license issued
hereunder, would not be eligible for such license under a first application;
(I) A copartnership, unless all of the members of such copartnership shall be
qualified to obtain a license;
(J) A corporation, if any officer, manager or director thereof, or any stockholder or
stockholders owning directly or beneficially in the aggregate more than five
percent (5%) of the stock of such corporation, would not be eligible to receive a
license hereunder for any reason other than citizenship and residence within the
political subdivision;
(K) A corporation unless it is incorporated in Illinois and is in good standing with the
Illinois Secretary of State;
(L) , or unless it isIs a foreign corporation which is qualified under the Business
Corporation Act, 805 ILCS 6-5/1.01 et seq., to transact business in Illinois;
(M)(L) A person whose place of business is conducted by a manager or agent unless
said manager or agent possesses the same qualifications required of the
licensee;
(N)(M) A person convicted of a violation of any federal or state law concerning the
manufacture, possession or sale of alcoholic liquor, or who shall have forfeited
his/her bond to appear in court to answer charges for any such violation;
(O)(N) A person who does not own the premises for which a license is sought, or does
not have a lease thereon for the full period for which the license is issued;
(P)(O) Any elected public official; or an employee of the City or an appointee to any
board or commission of the City, which employee or appointee is charged with
the responsibility of administering or enforcing this Chapter;
(Q)(P) Any applicant who shall fail to be eligible for and receive a license to sell
alcoholic liquor from the state of Illinois, except where such applicant fails to be
eligible due to the location requirements of the state;
(R)(Q) A person who is not a beneficial owner of the business to be operated by the
licensee;
(S)(R) A person convicted of gambling pursuant to the Illinois Criminal Code, 720 ILCS
5/28-1, 28-3, as amended;
(T)(S) A person who owes any debt or unpaid tax to the City;
(U)(T) Any person to whom issuance of a liquor license is prohibited by the Illinois
Liquor Control Act of 1934, as amended, 235 ILCS 5/1 et seq.
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150-O-14
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SECTION 5: Section 3-4-6 of the Evanston City Code of 2012, as
amended, is hereby further amended and revised to read as follows:
3-4-6. - CLASSIFICATION AND LICENSE FEES.
Licenses issued hereunder shall be divided into the classes provided for in this Section.
Class Type Consume
oOn sSite
Consume
oOff sSite
Initial
fFees
Renew
fFee
Licenses Location
lLimit
Permitted
hHours
A Restaurant/
Beer and
Wine Shop
Liquor Beer,
wW ine
$5,000 $5,000 0 None 10 a.m.—9/10
p.m. (Mon-
Thurs);
10 a.m. – 10
p.m. (Fri-Sat);
12 p.m.—
9 p.m. (Sun)
B Movie
tTheater
Liquor None $5,000 $5,000 1 Core 11 a.m.—
1 a.m.
C Hotel or
rRestaurant
Liquor None $4,300 $4,300 2322 Core 11 a.m.—
21 a.m. (Mon-
Thurs); 11
a.m. – 2 a.m.
(Fri – Sat); 12
p.m. – 1 a.m.
(Sun)
C1 Hotel or
Restaurant
Liquor None $8,000 $8,000 56 Core 11 a.m.—
32 a.m. (Sun
– Wed); 11
a.m. – 3 a.m.
(Thurs-Sat)
D Restaurant Liquor None $2,800 $2,800 4950 None 11 a.m.—
21 a.m. (Mon-
Thurs); 11
a.m. – 2 a.m.
(Fri-Sat); 12
p.m. – 1 a.m.
(Sun)
E Package
sStore
None Liquor $25,000 $4,100 2 None 8 a.m.—
Midnight
F Grocery None Liquor $35,000 $11,500 78 Store over
12,000 sq.
ft. (product
display)
8 a.m.—
Midnight
G Grocery None Beer/Wine $20,000 $4,100 1 Store over
12,000 sq.
ft. (product
display)
8 a.m.—
Midnight
H Restaurant Liquor None $2,800 $2,800 1 None 11 a.m.—
10 p.m.
(Mon—Sat);
12 p.m.—
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150-O-14
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Class Type Consume
oOn sSite
Consume
oOff sSite
Initial
fFees
Renew
fFee
Licenses Location
lLimit
Permitted
hHours
10 p.m. (Sun)
I Restaurant/
pPackage
sStore
Liquor Liquor $7,500 $7,500 1 None 8 a.m.—
2 a.m.12 p.m.
– 10 p.m.
(Sun-Thurs);
12 p.m. – 11
p.m. (Fri-Sat)
J Brewpub Liquor Beer $7,500 $7,500 2 Core 10 a.m.—
10 p.m.
(Mon—Thu);
10 a.m.—
11 p.m.
(Fri—Sun)11
a.m. – 1 a.m.
(Mon-Thurs);
11 a.m. – 2
a.m. (Fri-Sat);
12 p.m. – 1
a.m. (Sun)
K Wine, Beer,
and Spirits
Shop Beer
and wine
shop
Tasting Wine, Beer,
and
Spiritswine
$5,000 $5,000 3 Store
under
5,000 sq.
ft.
8 a.m.—
Midnight
L Grocery None Liquor $5,000 $5,000 1 Store
between
5,000 and
7,000 sq.
ft. (product
display)
8 a.m.—
Midnight
M Wine Sale—
Retail
Delivery
None Wine $5,000 $5,000 1 None 8 a.m.—
Midnight
N Beer-
mMaking
cClasses,
eEtc.
Beer
Sampling
Beer $1,500 $1,575 0 10 a.m.—
10 p.m.
(Monday,
Tuesday,
Wednesday or
–Thurs)day;
10 a.m.—
11 p.m.
(Friday or –
Sat)urday; 12
p.m.—
10 p.m.
(Sun)day
O Reserved
Auto Service
Station
No Beer $2,000 $2,000 1 None 8 a.m. -
midnight
P Craft
Distillery
Sampling Liquor $1,800 $1,800 1 None 10 a.m.—
101 p.m.
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Class Type Consume
oOn sSite
Consume
oOff sSite
Initial
fFees
Renew
fFee
Licenses Location
lLimit
Permitted
hHours
(Mon-Thurs);
10 a.m. – 11
p.m. (Fri –
Sat); 12:00
p.m. – 10 p.m.
(Sun)
P-1 Craft Brewery Beer
Sampling
Beer $1,800 $1,800 1 None 10 a.m.—
10/1112 p.m.
(Mon-Thurs);
10 a.m. – 1
a.m. (Fri-Sat);
12 p.m. – 12
a.m. (Sun)
P-2 Craft Brewery Beer Beer $4,000 $4,000 1 None 10 a.m.—12
p.m. (Mon–
Thu); 10 a.m.
– 1:00 a.m.
(Fri-Sat);
12:00 p.m. –
12:00
a.m.(Sun)
Q Retirement
Facility
Liquor None $1,800 $1,800 3 None 11 a.m.—
12 a.m. (2
a.m. on
special
holidays)
R University Liquor None $4,300 $4,300 2 University
aArea
11 a.m.—
1 a.m. (Mon-
Thurs); 11
a.m. – 2 a.m.
(Fri-Sat); 12
p.m. 1
a.m.(Sun)
S Veterans
Groups
Liquor None $500 $500 1 None 119 a.m.—
12 a.m.
S-1 Non-Profit
Organization
s
Liquor None $500 $500 0 None 11 a.m.—
1 a.m. (Mon–
Thu); 11 a.m.
– 2 a.m. (Fri-
Sat); 12 p.m.
– 1 a.m. (Sun)
T Catering Beer, Wine None $1,800 $1,800 2 None 10 a.m.—1/2
a.m. (Mon-
Fri); 10 a.m. –
2 a.m. (Sat-
Sun)
U Theater Beer, Wine None $1,300
500
$1,300
500
01 Not in
pPublic
bBuildings
1 hour before
performance
and at
intermission
V Live Music Liquor None $8,000 $8,000 0 Core 4 p.m.—2/3
272 of 567
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Class Type Consume
oOn sSite
Consume
oOff sSite
Initial
fFees
Renew
fFee
Licenses Location
lLimit
Permitted
hHours
Venues a.m. (Mon-
Thurs); 4 p.m.
– 3 a.m. (Fri-
Sun)
X, Y Reserved
Z1—Z4 One-dDay
lLicenses
Varies None Varies Varies 10 a.m.—
10:30 p.m.
(Sun-Thurs);
10 a.m. -/
2 a.m. (Fri-
Sun)
(A) CLASS A licenses, which shall authorize the retail sale of wine, refrigerated beer,
and/or unrefrigerated beer, in original packages, for consumption off the
premises that is incidental and complementary to the retail sale of bake at home
pizzas, salads, fine cheeses, deli and gourmet food products, and related
accessories. Each Class A license shall be issued subject to the following
conditions:
1. Class A licenses shall authorize the retail sale only of wine, imported beer,
and American craft beer, and of no other alcoholic liquors, for
consumption off the premises.
2. Not more than twenty (20) percent of total gross square foot area of the
licensed premises may be designated for the sale of wine, refrigerated
beer, and/or unrefrigerated beer. No tobacco product of any kind shall be
sold or offered for sale on the licensed premises.
3. Class A licensees must have at least one (1) BASSET-certified site
Manager on-premises at all times.
4. The sale of wine, and/or beer shall be limited to the hours of 10:00 a.m.
until 9:00 p.m. Monday through Thursday; 10:00 a.m. until 10:00 p.m.
Friday through Saturday; 12:00 noon until 9:00 p.m. on Sunday.
The applicant for the renewal only of such licenses may elect to pay the amount herein
semiannually. Such election shall be made at the time of application.
The annual single payment fee for initial issuance or renewal of such license shall be
five thousand dollars ($5,000.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be
five thousand one hundred sixty dollars ($5,160.00).
No more than zero (0) such license(s) shall be in force at any one (1) time.
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(B) Class B licenses, which shall authorize the sale, as described herein, of alcoholic
liquor, for consumption on the premises of a cinema, having a minimum seating
capacity of eight hundred (800) and located in the Core District, while food
service is available. Establishments holding cClass B licenses must have some
food service available and at least one (1) BASSET-certified site manager on the
premises when alcoholic liquor is being sold. Each cClass B license shall be
subject to the following conditions:
1. Sale, Possession and Consumption: Sale of alcoholic liquor shall be
restricted to the café and temporary bar area only. Possession and
consumption of alcoholic liquor shall be permitted in the café area and in
viewing auditoriums pursuant to Section 3-4-6(B)2.
2. Restrictions on Alcohol in Auditoriums: A cClass B licensee may permit
patrons to exit the café and temporary bar area while possessing or
consuming alcoholic liquor if the licensee first verifies that every such
patron:
a. Is at least twenty-one (21) years of age;
b. Is wearing a wristband, issued by a BASSET-certified employee of
the licensee, that indicates the patron is at least twenty-one (21)
years of age;
c. Has in his/her possession no more than one (1) alcoholic beverage
served in an open plastic container of a different color, size and
design than those in which non-alcoholic beverages are served;
d. Is viewing a motion picture rated PG-13 or R by the Motion Picture
Association of America, or attending a special event approved by
the local liquor commissioner pursuant to Section 3-4-6(B)3.
3. Special Event: Upon approval by the local liquor commissioner of a
request submitted by the licensee for a special event to be held at the arts
cinema, the sale and consumption of alcoholic liquor on the premises
during a special event shall be permitted pursuant to the terms of Section
3-4-6(B)2.
4. Special Event Waiver: For a special event, the restrictions of Section 3-4-
6(B)3 may be waived, in writing, by the local liquor commissioner if he/she
finds that alternative procedures proposed by the licensee will prevent
underage persons from being served alcoholic liquor. Such a waiver may
be granted only after a review of the licensee's written proposal of
alternate practices. The licensee shall submit any request for a waiver and
the accompanying written proposal at the same time he/she seeks the
local liquor commissioner's approval for a special event under Section 3-4-
6(B)3. If such a waiver is granted, it shall be effective only for the special
event as described in the application and shall cease to have effect at the
conclusion of said special event.
5. Hours: The sale of alcoholic liquor shall only take place from 11:00 a.m. to
1:00 a.m. Sunday through Saturday and while the licensed premises is
274 of 567
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~10~
open for the showing of motion pictures or a special event pursuant to
Section 3-4-6(B)3. Under no circumstances shall alcoholic liquor be
served more than one (1) hour prior to the advertised showing time of the
first motion picture to be screened on any day, or any special event.
6. Restrictions: No licensee shall employ on its premises any person under
the age of twenty-one (21) years to attend bar, or to pour, draw, or mix
alcoholic liquor on said premises.
7. Liability: A licensee shall be liable for any alcohol consumption by any
person younger than twenty-one (21) years of age on the licensed
premises, regardless of whether the alcohol was purchased from the
licensee.
The applicant for the renewal only of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance or renewal of such license shall be
five thousand dollars ($5,000.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be
five thousand two hundred fifty dollars ($5,250.00).
No more than one (1) such licenseslicense(s) shall be in force at any one (1) time.
(C) CLASS C licenses, which shall authorize the sale on the premises specified of
alcoholic liquor only for consumption on the premises while food is available.
Such licenses may be issued only to hotels or restaurants in the core area.
Establishments holding Class C licenses must have some food service available
when alcoholic liquor is being sold. The meanings of "hotel," "restaurant," and
"core area" shall be as defined in Section 3-4-1 of this Chapter.
The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance or renewal of such license shall be
four thousand three hundred dollars ($4,300.00).
The total fee required hereunder for renewal applicants electing to make semiannua l
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
four thousand five hundred fifteen dollars ($4,515.00).
No more than twenty-two (22) such licenseslicense(s) shall be in force at any one (1)
time.
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(C-1) CLASS C-1 licenses, which shall authorize the sale on the premises specified of
alcoholic liquor only for consumption on the premises while food is available.
Such licenses may be issued only to hotels or restaurants in the core area.
Establishments holding cClass C-1 licenses must have some food service
available when alcoholic liquor is being sold. The meanings of "hotel,"
"restaurant" and "core area" shall be as defined in Section 3-4-1 of this Chapter.
1. The sale of alcoholic liquor shall not take place between the hours of 2:00
a.m. and 11:00 a.m., except that sales may be made up to 3:00 a.m. on
Friday, Saturday, Sunday mornings and up to 3:00 a.m. on the mornings
of January 1, Memorial Day, July 4, Labor Day and Thanksgiving.
The applicant for the renewal only of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance or renewal of such license shall be
eight thousand dollars ($8,000.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
eight thousand four hundred dollars ($8,400.00).
No more than six (6) such licenseslicense(s) shall be in force at any one (1) time.
(D) CLASS D licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a "restaurant", as defined in
Section 3-54-1 of this Chapter. Alcoholic liquor may be sold in restaurants
holding cClass D licenses only during the period when their patrons are offered a
complete meal.
The applicants for the renewal only of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time of
application.
The annual single-payment fee for initial issuance or renewal of such license shall be
two thousand eight hundred dollars ($2,800.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-54-7 of this Chapter, shall be
two thousand nine hundred forty dollars ($2,940.00).
No more than fifty (50) such licenseslicense(s) shall be in force at any one (1) time.
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(E) CLASS E licenses, which shall authorize in the retail package store area the
retail sale in package stores of alcoholic liquor in original packages to persons of
at least twenty-one (21) years of age for consumption off the premises. The
applicant for a class E license shall pay a first year license fee of twenty-five
thousand dollars ($25,000.00). Thereafter, the annual fee for a class E license
shall be four thousand one hundred dollars ($4,100.00). Each cClass E license
shall be subject to the following conditions:
1. It shall be unlawful for a cClass E licensee to sell a single container of
beer unless the volume of the container is equal to or greater than forty
(40) fluid ounces or 1.18 liters. It shall be unlawful for a licensee to bundle,
tape, package, or otherwise manipulate single containers of beer for sale
as a set. Any such manipulation of packaging shall be a violation of this
Subsection. Nothing in this Subsection shall be construed as prohibiting
the sale of packages containing six (6) single containers of beer, including
such packages consisting of various single containers of beer chosen by
the consumer.
2. It shall be unlawful for a cClass E licensee to sell a single container of
wine unless the container is greater than sixteen (16) fluid ounces or
0.473 liter.
3. It shall be unlawful for a cClass E licensee to sell a single container of
alcoholic liquor, except beer and wine which are regulated by Subsections
(E)1 and (HE)2 of this Section, unless the container is greater than sixteen
(16) fluid ounces or 0.473 liter.
4. The sale of alcoholic liquor at retail pursuant to the cClass EH license may
begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not
be sold after the hour of 12:00 midnight on any day.
The applicant for a Class E license shall pay a first year license fee of twenty-five
thousand dollars ($25,000.00). Thereafter, the annual fee for a Class E license shall be
four thousand one hundred dollars ($4,100.00).
The total number of class E licenses in force at any two (2) time shall not exceed two
(2). No more than two (2) such license(s) shall be in force at any one (1) time.
(F) CLASS F licenses, which shall authorize the retail sale of alcoholic liquor in
grocery stores, combination stores as defined in Section 3-4-1 of this Chapter,
and wholesale clubs requiring membership in original packages to persons of at
least twenty-one (21) years of age for consumption off the premises. Class F
licenses shall also authorize the tasting of alcoholic liquor not exceeding the
limits set forth herein. The applicant for such license shall pay an initial fee of
thirty-five thousand dollars ($35,000.00) and thereafter an annual fee of eleven
thousand five hundred dollars ($11,500.00).
1. It shall be unlawful for a cClass F licensee to sell a single container of
beer unless the volume of the container is greater than forty (40) ounces
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or 1.18 liters. It shall be unlawful for a licensee to bundle, tape, package,
or otherwise manipulate single containers of beer for sale as a set. Any
such manipulation of packaging shall be a violation of this Subsection.
Nothing in this Subsection shall be construed as prohibiting the sale of
packages containing six single containers of beer, including such
packages consisting of various single containers of beer chosen by the
consumer.
2. It shall be unlawful for a cClass F licensee to sell a single container of
wine unless the container is greater than sixteen (16) fluid ounces or
0.473 liters.
3. It shall be unlawful for a cClass F licensee to sell a single container of
alcoholic liquor, except beer and wine which are regulated by Subsections
(F)1 and (F)2 of this Section, unless the container is greater than sixteen
(16) fluid ounces or 0.473 liters.
4. The sale of alcoholic liquor at retail pursuant to the cClass F license may
begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not
be sold after the hour of 12:00 midnight on any day.
5. No such license may be granted to an establishment that is located within
five hundred (500) feet of a licensee holding a cClass F liquor license.
6. A cClass F licensee shall provide a minimum of twelve thousand (12,000)
square feet of production, preparation, and display area in which products
are prepared and are for sale.
7. Class F licenses shall permit the tasting of samples of the alcoholic liquor
permitted to be sold under this classification, on the licensed premises
during authorized hours of business. No charge, cost, fee, or other
consideration of any kind shall be levied for any such tasting. Licensees
shall not provide more than three (3) free tastings, each of which shall not
exceed one (1) fluid ounce for wine, two (2) fluid ounces for beer and one-
quarter (.25) fluid ounce for distilled alcohol, to any person in a day.
Licensees must have at least one (1) BASSET-certified site manager on-
premises whenever offering alcoholic liquor for tastings. Licensees must
provide food service when offering alcoholic liquor for tastings.
The applicant for a Class F license shall pay a first year license fee of thirty-five
thousand dollars ($35,000.00). Thereafter, the annual fee for a Class F license shall be
eleven thousand five hundred dollars ($11,500.00).
The total number of class F licenses in effect at any one (1) time shall not exceed eight
(8).No more than eight (8) such license(s) shall be in force at any one (1) time.
(G) CLASS G licenses, which shall authorize the retail sale of beer and wine in
grocery stores and combination stores as defined in Section 3-4-1 of this
Chapter, and in original packages to persons of at least twenty-one (21) years of
age for consumption off the premises. The applicant for such license shall pay an
initial fee of twenty thousand dollars ($20,000.00) and thereafter an annual fee of
four thousand one hundred dollars ($4,100.00).
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1. It shall be unlawful for a cClass G licensee to sell a single container of
beer unless the volume of the container is greater than forty (40) ounces
or 1.18 liters. It shall be unlawful for a licensee to bundle, tape, package,
or otherwise manipulate single containers of beer for sale as a set. Any
such manipulation of packaging shall be a violation of this Subsection.
Nothing in this Subsection shall be construed as prohibiting the sale of
packages containing six (6) single containers of beer, including such
packages consisting of various single containers of beer chosen by the
consumer.
2. It shall be unlawful for a cClass G licensee to sell a single container of
wine unless the container is greater than sixteen (16) fluid ounces or
0.473 liter.
3. The sale of alcoholic liquor at retail pursuant to the cClass G license may
begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not
be sold after the hour of 12:00 midnight on any day.
4. A cClass G licensee shall provide a minimum of twelve thousand (12,000)
square feet of production, preparation, and display area in which products
are prepared and are for sale.
The applicant for a Class G license shall pay a first year license fee of thirty-five
thousand dollars ($35,000.00). Thereafter, the annual fee for a Class G license shall be
eleven thousand five hundred dollars ($11,500.00).
The total number of class G licenses in effect at any one (1) time shall not exceed one
(1). No more than one (1) such license(s) shall be in force at any one (1) time.
(H) Class H licenses, which shall authorize the sale in restaurants of alcoholic liquor
for consumption on the premises where sold. No such license may be granted to
or retained by an establishment in which the facilities for food preparation and
service are not primarily those of a "restaurant," as defined in Section 3-4-1 of
this Chapter. Alcoholic liquor may be sold in restaurants holding cClass H
licenses only during the period when patrons are offered a complete meal. The
sale of alcoholic liquor shall only take place from 11:00 a.m. to 10:00 p.m.,
Monday through Saturday and from 12:00 noon to 10:00 p.m. on Sunday. No
alcoholic liquor may be consumed on the premises after 10:30 p.m., Sunday
through Saturday.
The applicants for the renewal of such licenses may elect to pay the amount herein
required herein semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance or renewal of such license shall be
two thousand eight hundred dollars ($2,800.00).
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The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
two thousand nine hundred forty dollars ($2,940.00).
No more than one (1) such licenseslicense(s) shall be in force at any one (1) time.
(I) CLASS I licenses, which shall authorize the retail sale in a restaurant of alcoholic
liquor for both consumption on the licensed premises where sold, and for
consumption off the premises. No Class I license may be granted to or retained
by an establishment in which the facilities for food preparation and service are
not primarily those of a "restaurant", as defined in Section 3-4-1 of this Chapter.
Each Class I license shall be subject to the following conditions:
1. The Class I license requires the licensee to operate both the restaurant and retail
sales area. The licensee shall not assign the privilege to operate the retail sales
area. Class I licenses authorize retail sales of alcoholic liquor in original
packages to persons of at least twenty-one (21) years of age for consumption off
the premises.
2. It shall be unlawful for a Class I licensee to sell a single container of wine in its
original package unless the volume of the container is greater than or equal to
375 milliliters.
3. It shall be unlawful for a Class I licensee to sell a single container of beer in its
original package unless the volume of the container is greater than or equal to
ten (10) ounces or 295 milliliters.
4. It shall be unlawful for a Class I licensee to sell a single container of an alcoholic
spirit in its original package unless the volume of the container is greater than or
equal to 200 milliliters.
5. A Class I licensee shall sell alcoholic liquor in original packages for off-premises
consumption at a cash register designated for the sale of such alcoholic liquor
and which is operated by a person of at least twenty-one (21) years of age.
6. Alcoholic liquor may be sold in restaurants holding Class I licenses for
consumption on the licensed premises only when their patrons are offered
expanded food service during the hours set forth in this Section. An expanded
food service shall consist of such items as sandwiches, flatbreads, empanadas,
hot dogs, salads, or other similar a la carte items to customers who are
purchasing a wine, beer, or alcoholic spirit.
7. The sale of alcoholic liquor for both on premises consumption, and for
consumption off the premises, shall begin after twelve (12:00) p.m. Monday
through Sunday. Alcoholic liquor shall not be sold after the hour of 10:00 p.m. on
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any Sunday through Thursday. Alcoholic liquor shall not be sold after the hour of
11:00 p.m. on any given Friday or Saturday.
8. Class I licenses shall permit the tasting of samples of beer, wine, and alcoholic
spirits, permitted to be sold under this classification, on the licensed premises
during authorized hours of business. No charge, cost, fee, or other consideration
of any kind shall be levied for any such tasting. Licensees shall not provide more
than three (3) free samples, each of which shall not exceed one (1) fluid ounce
for wine, two (2) fluid ounces for beer, and one-quarter (0.25) fluid ounce for
alcoholic spirits, to any person in a day. Licensees must have at least one (1)
BASSET-certified site Manager on-premises whenever offering wine, beer, or
alcoholic spirits for tasting. Licensees must provide food service when offering
wine, beer, and/or alcoholic spirits for tasting.
9. Class I license fees are as follows:
The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual single-payment fee for initial issuance or renewal of such license shall be
$7,500.00.
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter,
shall be $7,875.00.
No more than one (1) such license(s) shall be in force at any one (1) time.
(J) CLASS J licenses, which shall authorize the retail sale of beer in combination
brewpub restaurants, which beer is brewed by the licensee at any of its
designated premises in a brew pub for consumption on or off the licensed
premises and the sale of alcoholic liquor excluding beer for consumption on the
premises where sold. Notwithstanding any of the foregoing, the on-premises
consumption of beer and other alcoholic liquor is permitted only in the restaurant
area.
No cClass J license may be granted to, or retained by, an establishment in which the
facilities for food preparation and service are not primarily those of a "restaurant," as
defined in Section 3-4-1 of this Chapter. Establishments holding cClass J licenses must
have some food service available when alcoholic liquor, including beer brewed at any of
the licensee's designated locations, is being sold. Class J licenses authorize retail sales
of beer for off-premises consumption only in original packages to persons of at least
twenty-one (21) years of age, cClass J licenses shall be issued only to premises located
within the core area.
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Each cClass J license shall be subject to the following conditions:
1. It shall be unlawful for a cClass J licensee to sell a single container of beer
for off-premises consumption unless the container is greater than or equal
to forty (40) fluid ounces or 1.18 liters.
2. Beer purchased in original packages for consumption off the licensed
premises shall not be consumed in the restaurant. All beer sold for
consumption off the premises shall be placed in a paper or plastic bag
prior to its delivery to the purchaser.
3. During authorized hours of business, cClass J licensees may offer for
onsite consumption samples of beer brewed by the licensee and permitted
to be sold pursuant to this classification. Licensees shall not provide more
than three (3) free samples, each of which shall not exceed two (2) fluid
ounces, to any person in a day. Licensees may sell for onsite consumption
samples of the beer permitted to be produced and sold pursuant to this
classification, provided the total quantity of the sampling package,
regardless of the number of containers in which the beer is being served,
does not exceed sixteen (16) fluid ounces.
4. It shall be unlawful for the holder of a cClass J license to offer for sale at
retail any beer in original packages for consumption off the premises
where sold before the hour of 10:00 a.m., or after the hour of 10:00 p.m.,
on Monday through Thursday; before the hour of 10:00 a.m., or after the
hour of 11:00 p.m., Friday and Saturday; and before the hour of 12:00
noon and after the hour of 10:00 p.m. on Sunday.
5. The combination brewpub restaurant must have a valid brew pub license
from the State of Illinois for the brewing of beer.
The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual fee for such license shall be seven thousand five hundred dollars
($7,500.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable to the provisions of Section 3-4-7 of this Chapter, shall be seven
thousand eight hundred seventy-five dollars ($7,875.00).
No more than two (2) such licenseslicense(s) shall be in force at any one (1) time.
(K) Class K licenses, which shall authorize the retail sale of alcoholic liquor, wine and
beer to persons of at least twenty-one (21) years of age as set forth herein.
1. It shall be unlawful for a Class K licensee to sell a single sealed container
of wine unless the container is greater than or equal to sixteen (16) fluid
ounces or 0.473 liters.
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2. The sale of alcoholic liquor at retail pursuant to the cClass K license may
begin after 8:00 a.m. Monday through Sunday. Alcoholic liquor shall not
be sold after the hour of 12:00 midnight on any day.
3. Wine tasting shall be permitted during authorized hours of business.
Licensees shall not provide more than three (3) free samples, each of
which shall not exceed one (1) fluid ounce, to any person in a day.
Licensees may sell wine samples, but the volume of any wine sample sold
shall not exceed six (6) fluid ounces and the total volume of all samples
sold to a person in a day shall not [exceed] twelve (12) fluid ounces.
Licensees shall not provide and/or sell more than a total of fifteen (15)
fluid ounces of wine samples to any person in a day. Beer tasting of only
the beers permitted to be sold under this classification for consumption off-
premises shall be permitted during authorized hours of business.
Licensees shall not provide more than three (3) free samples, each of
which shall not exceed two (2) fluid ounces, to any person in a day.
Licensees may sell beer samples, but the volume of any beer sample sold
shall not exceed twelve (12) fluid ounces and the total volume of all
samples sold to a person in a day shall not exceed twenty-four (24) fluid
ounces. Licensees shall not provide and/or sell more than a total of thirty
(30) fluid ounces of beer samples to any person in a day. Licensees must
have at least one (1) BASSET-certified site manager on-premises
whenever offering wine and beer for tasting. Licensees must provide food
service when offering wine and beer for tasting.
4. The licensed premises shall not exceed a gross area of five thousand
(5,000) square feet total.
5. Not less than ten percent (10%) but not more than twenty percent (20%)
of total gross square foot area of the licensed premises shall be
designated for the sale of food.
6. Not more than ten percent (10%) of total gross square foot area of the
licensed premises may be designated for the sale of beer.
7. Not more than two percent (2%) of total gross square foot area of the
licensed premises may be designated for the sale of alcoholic liquor other
than wine and beer.
The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance or renewal of such license shall be
five thousand dollars ($5,000.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be
five thousand one hundred sixty dollars ($5,160.00).
No more than three (3) such licenseslicense(s) shall be in force at any one (1) time.
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(L) CLASS L licenses, which shall authorize the retail sale of alcoholic liquor in a
grocery store in original packages to persons of at least twenty-one (21) years of
age for consumption off the premises. "Grocery store" is defined in Section 3-4-1
of this Chapter.
The annual fee for such license shall be five thousand dollars ($5,000.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be
five thousand two hundred fifty dollars ($5,250.00).
1. It shall be unlawful for a cClass L licensee to sell a single container of beer
unless the volume of the container is equal to or greater than forty (40)
fluid ounces or 1.18 liters.
2. It shall be unlawful for a cClass L licensee to sell a single container of
wine unless the container is greater than or equal to sixteen (16) fluid
ounces or 0.473 liters.
3. It shall be unlawful for a cClass L licensee to sell a single container of
alcoholic liquor, except beer and wine which are regulated by Subsections
(VL)1 and (VL)2 of this Section, unless the volume of the container is
greater than sixteen (16) fluid ounces or 0.473 liters.
4. The sale of alcoholic liquor at retail pursuant to the cClass L license may
begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not
be sold after the hour of 12:00 midnight on any day.
5. A cClass L licensee shall provide a minimum of five thousand (5,000)
square feet to a maximum of seven thousand five hundred (7,500) square
feet of production, preparation, and display area in which products are
prepared and are for sale.
6. The retail package area shall occupy no more than ten (10) percent of the
total floor space (including office, bathroom and kitchen space).
The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual fee for such license shall be five thousand dollars ($5,000.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be
five thousand two hundred fifty dollars ($5,250.00).
The total number of class L licenses in force at any one (1) time shall not exceed one
(1). No more than one (1) such license(s) shall be in force at any one (1) time.
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(M) CLASS M licenses, which shall authorize the off premises sale, packaging of
orders and delivery of original, factory sealed packages of wine for consumption.
The applicant for such license shall pay an initial fee of five thousand dollars
($5,000.00) and thereafter an annual fee of five thousand one hundred sixty
dollars ($5,160.00).
1. A licensee under this cClass M may deliver wine that is sold to retail
customers in this state. All deliveries must be made only to a person which
is at least 21 years of age. The deliveries must be made for personal use
and not for resale purposes. A licensee may sell and deliver wine to a
retail customer in the licensee's licensed premises.
2. It shall be unlawful for a cClass M licensee to sell or deliver wine from a
premises that is mobile. It shall be unlawful for a cClass M licensee to sell
a single container of wine unless the container is greater than or equal to
sixteen (16) fluid ounces or 0.473 liters.
3. The sale of wine at retail pursuant to the cClass M license may begin after
8:00 a.m., Monday through Sunday. Wine shall not be sold after the hour
of 12:00 midnight on any day.
4. Any deliveries of wine to a retail customer by the licensee or a carrier used
by the licensee shall only be made after verifying by inspecting
government issued photo identification that the recipient is at least twenty-
one (21) years of age, obtaining the signature of the recipient of the wine
upon delivery, and determining that the recipient is not visibly intoxicated
at the time of delivery. If a licensee uses a carrier service for delivery, that
licensee shall be liable for any violation of this subsection.
The applicant for such license shall pay an initial fee of five thousand dollars
($5,000.00) and thereafter an annual fee of five thousand one hundred sixty dollars
($5,160.00).
The total number of class M licenses in effect at any one (1) time shall not exceed one
(1). No more than one (1) such license(s) shall be in force at any one (1) time.
(N) CLASS N licenses, which shall authorize the retail sale of beer as part of brew-it-
yourself beer-making classes, parties, events, demonstrations, and similar
activities, all of which attended exclusively by persons at least twenty-one (21)
years of age, offered to the retail purchasers for a fee, which retail sale may
include:
(1)1. Tastings of beer that has been brewed on the premises;
(2)2. Storage on the premises of beer during its fermentation process; and
(3)3. Delivery of finished beer to the purchaser for consumption off the
premises.
It shall be unlawful for the holder of a cClass N license to provide a sample of or sell any
beer before the hour of 10:00 a.m. or after the hour of 10:00 p.m. on any Monday,
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Tuesday, Wednesday or Thursday; before the hour of 10:00 a.m. or after the hour of
11:00 p.m. on any Friday or Saturday; and before the hour of 12:00 p.m. and after the
hour of 10:00 p.m. on any Sunday.
The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance and renewal of such license shall be
one thousand five hundred dollars ($1,500.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be
one thousand five hundred seventy-five dollars ($1,575.00).
No more than zero (0) such licenseslicense(s) shall be in force at any one (1) time.
(O) CLASS O licenses, which shall authorize the retail sale of beer in automobile
service stations as defined in Section 3-4-1 of this Chapter, and in original
packages to persons of at least twenty-one (21) years of age for consumption off
the premises. The applicant for such license shall pay an initial fee of $2,000.00
and thereafter an annual fee of $2,000.00.
1. It shall be unlawful for a Class O licensee to sell a single container of beer
unless the volume of the container is greater than forty (40) ounces or
1.18 liters. It shall be unlawful for a licensee to bundle, tape, package, or
otherwise manipulate single containers of beer for sale as a set. Any such
manipulation of packaging shall be a violation of this subsection.
2. The retail sale of beer pursuant to the Class O license may begin after
8:00 a.m., Monday through Sunday. Beer shall not be sold after the hour
of 12:00 midnight on any day. The retail sale of beer area on the
premises shall occupy no more than five hundred (500’) square feet of
floor space.
3. No sale of beer shall be allowed to any patron who is occupying a motor
vehicle at the time of sale.
4. No sale of beer shall be allowed from a drive-in window or other similar
opening in the licensed premises to any patron.
The annual single payment fee for initial issuance or renewal of such license shall be
two thousand dollars ($2,000.00).
The total number of Class O licenses in effect at any one (1) time shall not exceed zero
(0). No more than one (1) such license(s) shall be in force at any one (1) time.
(P) CRAFT DISTILLERY licenses, which shall authorize the on-site production and
storage of alcohol in quantities not to exceed thirty thousand (30,000) gallons for
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one (1) year after the effective date of this amendatory ordinance and thirty-five
thousand (35,000) gallons thereafter, the sale of such alcohol to persons of at
least twenty-one (21) years of age for consumption off-premises, and on-site
sampling of such alcohol. Sales of alcohol manufactured outside the facility are
prohibited. Such craft distillery licenses shall be issued subject to the following
conditions:
1. It shall be unlawful for a cClass P licensee to sell a container of alcohol for
off-premises consumption unless the container is greater than or equal to
200 milliliters in volume.
2. Class P licensees may, during authorized hours of business, offer
samples of the alcohol permitted to be produced and sold pursuant to this
classification. Licensees shall not provide more than three (3) free
samples, each of which shall not exceed one-quarter (0.25) fluid ounce, to
any person in a day. Licensees may sell samples, but the volume of any
sample sold shall not exceed one (1) fluid ounce and the total volume of
all samples sold to a person in a day shall not exceed two and one-half
(2.5) fluid ounces. Licensees shall not provide and/or sell more than two
and one-half (2.5) fluid ounces of samples to any person in a day. Class P
licensees must have at least one (1) BASSET-certified site manager on
premises whenever offering samples of alcohol. Class P licensees must
provide food service when offering samples of alcohol.
3. It shall be unlawful for the holder of a cClass P license to provide a sample
of or sell any alcohol before the hour of 10:00 a.m. or after the hour of
10:00 p.m. on any Monday, Tuesday, Wednesday, or Thursday; before
the hour of 10:00 a.m. or after the hour of 11:00 p.m. Friday and Saturday;
and before the hour of 12:00 noon and after the hour of 10:00 p.m. on
Sunday.
4. Every cClass P licensee must have a valid craft distiller license from the
State of Illinois.
5. Every employee of a cClass P licensee who participates in the production
of alcohol, pursuant to this license class, must be BASSET-certified.
The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance or renewal of such license shall be
one thousand eight hundred dollars ($1,800.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
one thousand eight hundred ninety dollars ($1,890.00).
No more than one (1) such licenseslicense(s) shall be in force at any one (1) time.
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(P-1) CRAFT BREWERY license shall authorize the on-site production and storage of
craft beer in quantities not to exceed nine hundred thirty thousand (930,000)
gallons (or 30,000 barrels) per year and the sale of such beer for consumption
off-premises. It also authorizes on-site sampling consumption of such beer by
persons of at least twenty-one (21) years of age. Such craft brewery licenses
shall be issued subject to the following conditions:
1. It shall be unlawful for a Class P-1 licensee to sell a container of beer for
off-premises consumption unless the volume of the container is equal to or
greater than thirty-two (32) ounces or 0.94 liters.
2. Class P-1 licensees may during authorized hours of business, offer for on-
site consumption samples of beer permitted to be produced and sold
pursuant to this classification. Licensees who limit activity to sampling
only, as specified herein, shall provide limited food service such as
cheese, crackers, snack food or other similar deli-style items to customers
who are sampling craft beer.
3. Class P-1 licensees must have at least one (1) BASSET-certified site
manager on-premises whenever beer is available for on-site consumption.
All persons who sell, open, pour, dispense or serve craft beer shall be
BASSETT certified. Class P-1 licensees must provide food service
whenever beer is available for on-site consumption, in accordance with
the specifications applicable to sampling for on-site consumption. The
licensee is strictly liable for complying with all provisions regarding food
service. Craft beer product samples for on-site consumption shall be
dispensed only in containers provided by the licensee. No alcoholic liquor
shall be brought onto the licensed premises or consumed on the licensed
premises other than the craft beer offered for sampling. Licensees shall
not provide more than three (3) free samples, each of which shall not
exceed two (2) fluid ounces, to any person in a day.
4. It shall be unlawful for the holder of a Class P-1 license to provide a
sample of or sell any beer between the hours of 12:00 a.m. and 10:00
a.m. on any Monday, Tuesday, Wednesday, Thursday or Friday; between
the hours of 1:00 a.m. and 10:00 a.m. on any Saturday; and between the
hours of 1:00 a.m. and 12:00 p.m. on any Sunday.
5. Every Class P-1 licensee must have a valid Class 3 Brewer's License from
the State of Illinois. Every licensee shall maintain accurate records as to
the total gallonage of beer manufactured on the premises and the total
gallonage of beer manufactured on the premises and sold for consumption
off-premises. Licensee shall produce said records to the City upon
request.
6. Every employee of a Class P-1 licensee who participates in the production
and sale of beer, pursuant to this license class, must be BASSET-certified.
The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
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The annual single payment fee for initial issuance or renewal of such license shall be
$1,800.00.
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
$1,890.00.
No more than one (1) such licenseslicense(s) shall be in force at any one (1) time.
(P-2) CRAFT BREWERY license shall authorize the on-site production and storage of
craft beer in quantities not to exceed nine hundred thirty thousand (930,000)
gallons (or 30,000 barrels) per year and the sale of such beer for consumption
off-premises. It also authorizes on-site sampling and retail sale for consumption
of such beer by persons of at least twenty-one (21) years of age. Such craft
brewery licenses shall be issued subject to the following conditions:
1. It shall be unlawful for a Class P-2 licensee to sell a container of beer for
off-premises consumption unless the volume of the container is equal to or
greater than twenty-two (22) ounces or .65 liters.
2. Class P-2 licensees may during authorized hours of business offer for
onsite consumption samples of beer, or beer for retail sale, the beer
permitted to be produced and sold pursuant to this classification.
Licensees who offer servings of beer for retail sale shall provide expanded
food service which includes such items as sandwiches, flatbreads,
empanadas, hot dogs, salads, or other similar a la carte items to
customers who are purchasing a craft beer serving(s). Licensees may
arrange for the presence and operation of a mobile food vehicle on or
adjacent to the licensed premises during authorized hours of business to
serve food to customers. Only mobile food vehicle vendors licensed
pursuant to Title 8, Chapter 23 of the City Code shall be allowed to be
present and operate. Licensees required to provide expanded food service
shall comply with all applicable requirements of Title 8, Chapter 6 of the
City Code.
3. Class P-2 licensees must have at least one (1) BASSET-certified site
manager on-premises whenever beer is available for on-site consumption.
All persons who sell, open, pour, dispense or serve craft beer shall be
BASSETT certified. Class P-2 licensees must provide food service
whenever beer is available for on-site consumption, in accordance with
the specifications applicable to retail sale for on-site consumption. The
licensee is strictly liable for complying with all provisions regarding food
service. Craft beer for product sampling or retail sale for on-site
consumption shall be sold and dispensed only in containers provided by
the licensee. Craft beer servings for consumption on premises shall be
dispensed in containers no larger than sixteen (16) ounces. Craft beer
sold within the licensed premises for consumption on the premises shall
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not be removed from the licensed premises. No alcoholic liquor shall be
brought onto the licensed premises or consumed on the licensed premises
other than the craft beer sold at retail or offered for sampling.
4. It shall be unlawful for the holder of a Class P-2 license to provide a
sample of or sell any beer between the hours of 12:00 a.m. and 10:00
a.m. on any Monday, Tuesday, Wednesday, Thursday or Friday; between
the hours of 1:00 a.m. and 10:00 a.m. on any Saturday; and between the
hours of 1:00 a.m. and 12:00 p.m. on any Sunday.
5. Every Class P-2 licensee must have a valid Class 3 Brewer's License from
the State of Illinois. Every licensee shall maintain accurate records as to
the total gallonage of beer manufactured on the premises and the total
gallonage of beer manufactured on the premises and sold for consumption
off-premises. Licensee shall produce said records to the City upon
request.
6. Every employee of a Class P-2 licensee who participates in the production
and sale of beer, pursuant to this license class, must be BASSET-certified.
The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance or renewal of such license shall be
four thousand dollars ($4,000.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
four thousand ninety dollars ($4,090.00).
No more than one (1) such licenseslicense(s) shall be in force at any one (1) time.
(Q) CLASS Q licenses, which shall authorize the sale on the premises specified of
alcoholic liquor only for consumption upon the premises while food service is
available. Such licenses shall be issued only to premises owned, operated and
maintained by a "retirement community," "retirement home," or "retirement hotel,"
all as defined in Section 3-4-1 of this Chapter. Establishments holding cClass Q
licenses must provide meals as part of the price of accommodations. Sales of
alcoholic liquor by cClass Q licensees shall be to residents of the institution,
invited guests and staff of the licensee only.
The sale of alcoholic liquor shall only take place from 11:00 a.m. to 12:00 midnight
Monday through Sunday, except that sales may be made up to 2:00 a.m. on the
morning of January 1, Memorial Day, Labor Day, and Thanksgiving Day.
The applicant for the renewal only of such license may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
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The annual single payment fee for initial issuance or renewal of such license shall be
one thousand eight hundred dollars ($1,800.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be
one thousand eight hundred ninety dollars ($1,890.00).
No more than three (3) such licenseslicense(s) shall be in force at any one (1) time.
(R) CLASS R licenses, which shall authorize the sale on the premises specified of
alcoholic liquor only for consumption upon the premises while food service is
available. Such licenses shall be issued only to premises owned, operated and
maintained by not for profit educational institutions within the designated
university areas. Establishments holding cClass R licenses must have some food
service available when alcoholic liquor is being sold. Sales of alcoholic liquor by
cClass R licensees shall be to students, faculty, alumni, invited guests and staff
of the licensee only. The term "university area" shall be as defined in Section 3-4-
1 of this Chapter.
The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual fee for such license shall be four thousand three hundred dollars
($4,300.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be
four thousand five hundred fifteen dollars ($4,515.00).
No more than two (2) such licenseslicense(s) shall be in force at any one (1) time.
(S) CLASS S licenses, which shall authorize the sale of alcoholic liquors for
consumption only on the premises where sold and limited to members and their
guests which may be issued only to nationally chartered veterans' organizations,
maintaining permanent club quarters irrespective of the size of their
memberships. The applicants for the renewal only of such licenses may elect to
pay the amount required herein semiannually or annually. Such election shall be
made at the time of application.
It shall be unlawful for the holder of a Class S license to sell or permit to be sold or
given away any alcoholic liquor between the hours of 2:00 a.m. and 9:00 a.m. All
patrons and customers shall leave the premises not later than ten (10) minutes following
the closing hours herein established.
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The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance or renewal of such license shall be
five hundred dollars ($500.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
five hundred twenty-five ($525.00).
No more than one (1) such licenseslicense(s) shall be in force at any one (1) time.
(S-1) CLASS S-1 licenses, which shall authorize the sale of alcoholic liquors for
consumption only on the premises where sold and limited to their guests, which
may be issued only to locally chartered non-profit organizations that are based
within the City of Evanston, irrespective of the size of their organization.
The applicants for the renewal only of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance and renewal of such license shall be
five hundred dollars ($500.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be
five hundred twenty five dollars ($525.00)
No more than zero (0) such licenseslicense(s) shall be in force at any one (1) time.
(T) CLASS T licenses, which shall authorize the sale of beer and wine for
consumption on the premises where served, only to invited guests at private,
catered functions. Such licenses shall be issued only to businesses defined as
catering establishments under Title 6 of this Code and having a current Evanston
business license. Catering establishments holding Class T licenses must have
food service available when beer and wine are being served. The service of beer
and wine shall be by employees of the licensed catering business. Class T
licensees shall serve beer or wine only to invited guests at catered functions.
Such licenses shall be issued only for the premises owned, operated, or
maintained by the licensed catering business or for the location in which the
licensed catering business shall serve food, beer and wine. The service of beer
and wine shall only take place from 10:00 a.m. to 1:00 a.m.; except, that service
may be made up to 2:00 a.m. on Saturday and Sunday mornings. The sale of
beer and wine shall be deemed to occur at the address of the catering
establishment.
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The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance or renewal of such license shall be
one thousand eight hundred dollars ($1,800.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
one thousand eight hundred ninety dollars ($1,890.00).
No more than two (2) such licenseslicense(s) shall be in force at any one (1) time.
(U) Class U licenses, which shall authorize the sale of beer and wine for
consumption on the premises where served, limited to patrons of a theater
presenting live stage performances during a period limited to one (1) hour prior to
the start of the performance and during intermission(s); provided, that sales and
consumption are restricted to lobby areas. The sale of beer and wine is
prohibited in theaters located in public buildings.
The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance or renewal of such license shall be
five hundred dollars ($500.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
five hundred twenty-five dollars ($525.00).
No more than one (1) such licenseslicense(s) shall be in force at any one (1) time.
The sale of beer and wine is prohibited in theaters located in public buildings.
(V) Class V licenses, which shall authorize the sale of alcoholic liquor for
consumption on the premises where sold, when such premises is operated for
the primary purpose of presenting live musical performances, for compensation.
Patrons may be served at tables or at a bar installed to accommodate such
service. Such licenses may be issued only to establishments located in the core
area. The meaning of "core area" and live musical performance shall be as
defined in Section 3-4-1 of this Chapter.
1. The sale of alcoholic liquor shall not take place between the hours of 2:00
a.m. and 4:00 p.m., except that sales may be made up to 3:00 a.m., on
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Friday, Saturday, Sunday mornings and up to 3:00 a.m., on the mornings
of January 1, Memorial Day, July 4, Labor Day, and Thanksgiving.
2. The sale of alcoholic liquor shall not take place more than two (2) hours
before a live performance begins, nor more than two (2) hours after the
end of a live performance.
The applicant for the renewal only of such licenses may elect to pay the amount herein
semiannually. Such election shall be made at the time of application.
The annual single payment fee for initial issuance or renewal of such license shall be
eight thousand dollars ($8,000.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
eight thousand four hundred ($8,400.00).
The sale of alcoholic liquor shall not take place between the hours of 2:00 a.m. and 4:00
p.m., except that sales may be made up to 3:00 a.m., on Friday, Saturday, Sunday
mornings and up to 3:00 a.m., on the mornings of January 1, Memorial Day, July 4,
Labor Day, and Thanksgiving. The sale of alcoholic liquor shall not take place more
than two (2) hours before a live performance begins, nor more than two (2) hours after
the end of a live performance.
No more than zero (0) such licenseslicense(s) shall be in force at any one (1) time.
(X) Class X. Reserved.
(Y) Class Y. Reserved.
(Z-1) Special-one day licenses, which shall authorize the sale on the premises
specified of beer and wine only for events conducted by an educational,
business, fraternal, political, civic, religious, or not for profit organization. Such
special one-day licenses shall be issued subject to the following conditions:
1. No more than twelve (12) special one-day licenses shall be issued to any
sales address in any one (1) calendar year.
2. No applicant shall receive more than twelve (12) special one-day licenses
within any one (1) calendar year.
3. Only Evanston entities may receive the special one-day license.
"Evanston entities" are hereby defined to include individuals residing
within the City, including businesses, educational, fraternal, political, civic,
religious, and not for profit organizations with a permanent address
located within the City.
4. The license shall authorize the consumption of beer and wine only.
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5. The sale of beer and wine shall only take place from 10:00 a.m. to 10:30
p.m. (Sunday through Thursday), and from 10:00 a.m. to 2:00 a.m. (Friday
through Sunday).
6. The license shall be issued to and valid only for the "sales premises"
described on the application.
7. The application shall contain the following information:
a. The name of applicant, address and telephone number.
b. The "sales premises" for which the license is applicable, a
description of the approximate area of the sales premises, whether
or not it is indoors or outside, and whether the event will be held on
public or private property.
c. Whether or not the event is sponsored by a religious organization.
d. The hours of operation of the event, the sale date, the name of the
property owner, and a written statement of consent from the
property owner (if other than the applicant).
e. The person's name, telephone number and address who is
responsible for conducting the event, and who will be on the
premises during the actual event.
f. A statement that:
If I (we) am (are) granted this special liquor license, I (we)
specifically recognize and agree that the Mayor may revoke this
license at any time at the absolute discretion of the Mayor; and
upon acceptance of this special liquor license, the holder
specifically acknowledges the special privilege of obtaining this type
of license and consents to all requirements, including the
requirement of immediate forfeiture without reason.
g. Signature of applicant.
h. A statement that:
No person under twenty-one (21) years of age will be
allowed to purchase or sell packaged alcoholic liquor at licensed
event.
8. A copy of a certificate of liquor liability insurance, naming the City as
certificate holder for the period during which beer and wine will be sold.
9. The fee for a cClass Z-1 liquor license shall be one hundred fifty dollars
($150.00), and shall be deposited with the application.
10. No special Z-1 license shall be required for the following:
a. Gratuitous service of beer and wine on streets, alleys, sidewalks,
parkways, public parkways and within public buildings, by
neighborhood organizations to which a block party permit has been
issued by the City Manager.
b. Sale of beer and wine in business districts at licensed special
events by holders of current liquor licenses, at locations
immediately adjacent to their regularly licensed premises.
11. No special Z-1 licenses shall be issued in the university districts for sales
on property owned by Northwestern University without the written consent
of Northwestern University.
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12. Applications for Z-1 licenses shall be submitted to the local liquor control
commissioner in accordance with the provisions of this Subsection Z1.
The local liquor control commissioner shall have the authority to grant or
refuse to grant any license.
13. No special Z-1 license shall be issued unless the owner/manager/staff of
the establishment at which the event will be held has received BASSET
training within the previous three (3) years and will be on-site for the
duration of the event. Alternatively, the representative of the sponsoring
entity organizing the event must have received BASSET training within the
previous three (3) years and will be on-site for the duration of the event.
(Z-2) Special one-day licenses, which shall authorize the sale on the premises
specified of alcoholic liquor only for events conducted by an educational,
business, fraternal, political, civic, religious, or not-for-profit organization. Such Z-
2 licenses shall be issued subject to the following conditions:
1. No more than twelve (12) Z-2 licenses shall be issued to any sales
address in any one (1) calendar year.
2. No applicant shall receive more than twelve (12) Z-2 licenses within any
one (1) calendar year.
3. Only Evanston entities may receive the Z-2 license. "Evanston entities"
are hereby defined to include individuals residing within the City, including
businesses, educational, fraternal, political, civic, religious, and not-for-
profit organizations with a permanent address located within the City.
4. The sale of alcoholic liquor shall only take place from 10:00 a.m. to 10:30
p.m., Sunday through Thursday, and from 10:00 a.m. to 2:00 a.m., Friday
through Sunday.
5. The license shall be issued to and valid only for the "sales premises"
described on the application.
6. The application shall contain the following information:
a. The name of applicant, address and telephone number.
b. The "sales premises" for which the license is applicable, a
description of the approximate area of the sales premises, whether
or not it is indoors or outside, and whether the event will be held on
public or private property.
c. Whether or not the event is sponsored by a religious organization.
d. The hours of operation of the event, the sale date, the name of the
property owner, and a written statement of consent from the
property owner (if other than the applicant).
e. The person's name, telephone number, and address who is
responsible for conducting the event, and who will be on the
premises during the actual event.
f. A statement that:
If I (we) am (are) granted this special liquor license, I (we)
specifically recognize and agree that the Mayor may revoke this
license at any time at the absolute discretion of the Mayor; and
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upon acceptance of this special liquor license, the holder
specifically acknowledges the special privilege of obtaining this type
of license and consents to all requirements, including the
requirement of immediate forfeiture without reason.
g. Signature of applicant.
h. A statement that:
No person under twenty-one (21) years of age will be
allowed to purchase or sell alcoholic liquor at licensed event.
7. A copy of a certificate of liquor liability insurance, naming the City as
certificate holder for the period during which liquor will be sold.
8. The fee for a Class Z-2 liquor license shall be one hundred fifty dollars
($150.00), and shall be deposited with the application.
9. No special one-day liquor license shall be required for the following:
a. Gratuitous service of alcoholic liquor on streets, alleys, sidewalks,
parkways, public parkways and within public buildings, by
neighborhood organizations to which a block party permit has been
issued by the City Manager.
b. Sale of alcoholic liquor in business districts at licensed special
events by holders of current liquor licenses, at locations
immediately adjacent to their licensed premises.
10. No Z-2 liquor licenses shall be issued in the university districts for sales on
property owned by Northwestern University without the written consent of
Northwestern University.
11. Applications for Z-2 licenses shall be submitted to the local liquor control
commissioner in accordance with the provisions of this Subsection Z-2.
The local liquor control commissioner shall have the authority to grant or
refuse to grant all special one-day licenses. Before issuing any Z-2 liquor
license, the Liquor Control Commissioner shall notify the Alderman of the
Ward wherein the "sales premises" described on the application is
located.
12. No one-day liquor license shall be issued unless the owner/manager/staff
of the establishment at which the event will be held has received BASSET
training within the previous three (3) years and will be on-site for the
duration of the event. Alternatively, the representative of the sponsoring
entity organizing the event must have received BASSET training within the
previous three (3) years and will be on-site for the duration of the event.
(Z-3) CLASS Z-3 special one-day city owned building liquor licenses, which shall
authorize the service of beer and wine only on the premises of the following
facilities: Chandler-Newberger Center (1028 Central Street), Robert Crown
Community Center/Ice Rink (1701 Main Street), Ecology Center (2024
McCormick Boulevard), Evanston Arts Center (2603 Sheridan Road), Noyes
Cultural Arts Center (927 Noyes Avenue), Levy Senior Center (300 Dodge
Avenue), the Fleet-wood-Jourdain Community Center (1655 Foster Avenue), and
the Evanston Public Library (1703 Orrington Avenue). Such special one-day
licenses shall be issued subject to the following conditions:
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1. The license shall authorize the consumption of beer and wine only.
2. The service of beer and wine shall only take place from 10:00 a.m. to
10:30 p.m. (Sunday through Thursday) and from 10:00 a.m. to 12:00
midnight (Friday and Saturday), provided also that food is made available
during those hours.
3. The license shall be issued to and valid only for the "service premises"
described with particularity in the license. A license to use a particular
"service premises" is not a license to use any other portion of the building.
Chandler-Newberger Center, Robert Crown Community Center/Ice Rink,
and Fleetwood-Jourdain Community Center shall be closed to the general
public during the hours of service of beer and wine authorized by a cClass
Z-3 liquor license.
4. The application, which shall be submitted no later than twenty-one (21)
days prior to the date of the service date sought, shall contain the
following information:
a. The name of applicant, address and phone number.
b. The "service premises" for which the license is applicable, a
description of the approximate area of the service premises.
c. The hours of operation of the event, the service date, the address,
completion of a signed rental agreement, security deposit, and
approval of the director of parks/forestry and recreation department
or his/her designee.
d. The name, telephone number and address of the person who is
responsible for conducting the event, and who will be on the
premises during the actual event. Such person(s) must be at least
twenty-one (21) years of age.
e. A statement that the applicant will provide security for the event, if
and as required by the City.
f. A statement that:
If I (we) am (are) granted this special liquor license, I (we)
specifically recognize and agree that the Mayor may revoke this
license at any time at the absolute discretion of the Mayor; and
upon acceptance of this special liquor license, the holder
specifically acknowledges the special privilege of obtaining this type
of license and consents to all requirements, including the
requirement of immediate forfeiture without reason.
g. Signature of applicant.
5. A copy of a certificate of liquor liability insurance, naming the City as
additional insured in the amount of one million dollars ($1,000,000.00) for
the period during which liquor will be sold.
6. The fee for a cClass Z-3 liquor license shall be seventy-five dollars
($75.00) for residents and two hundred sixty-five dollars ($265.00) for
nonresidents, and shall be deposited with the application.
7. Applications for special one-day cClass Z-3 liquor licenses shall be
submitted to the liquor control commissioner in accordance with the
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provisions of this Subsection Z-3. The liquor control commissioner shall
have the authority to grant or refuse to grant all special one-day liquor
licenses.
8. No more than one (1) such license shall be granted per any facility, per
day.
(Z-4) CLASS Z-4 special one-day city owned building liquor licenses, which shall
authorize the service of alcoholic liquor only on the premises of the following
facilities: Chandler-Newberger Center (1028 Central Street), Robert Crown
Community Center/Ice Rink (1701 Main Street), Ecology Center (2024
McCormick Boulevard), Evanston Arts Center (2603 Sheridan Road), Noyes
Cultural Arts Center (927 Noyes Avenue), Levy Senior Center (300 Dodge
Avenue), the Fleet-wood-Jourdain Community Center (1655 Foster Avenue), and
the Evanston Public Library (1703 Orrington Avenue). Such special one-day
licenses shall be issued subject to the following conditions:
1. The license shall authorize the consumption of alcoholic liquor.
2. The service of alcoholic liquor shall only take place from 10:00 a.m. to
10:30 p.m. (Sunday through Thursday) and from 10:00 a.m. to 12:00
midnight (Friday and Saturday), provided also that food is made available
during those hours.
3. The license shall be issued to and valid only for the "service premises"
described with particularity in the license. A license to use a particular
"service premises" is not a license to use any other portion of the building.
Chandler-Newberger Center, Robert Crown Community Center/Ice Rink,
and Fleetwood-Jourdain Community Center shall be closed to the general
public during the hours of service of alcoholic liquor authorized by a
cClass Z-4 liquor license.
4. The application, which shall be submitted no later than twenty-one (21)
days prior to the date of the service date sought, shall contain the
following information:
a. The name of applicant, address and phone number.
b. The "service premises" for which the license is applicable, a
description of the approximate area of the service premises.
c. The hours of operation of the event, the service date, the address,
completion of a signed rental agreement, security deposit, a nd
approval of the Director of Parks, Recreation & Community
Services or his/her designee.
d. The name, telephone number and address of the person who is
responsible for conducting the event, and who will be on the
premises during the actual event. Such person(s) must be at least
twenty-one (21) years of age.
e. A statement that the applicant will provide security for the event, if
and as required by the City.
f. A statement that:
If I (we) am (are) granted this special liquor license, I (we)
specifically recognize and agree that the Mayor may revoke this
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license at any time at the absolute discretion of the Mayor; and
upon acceptance of this special liquor license, the holder
specifically acknowledges the special privilege of obtaining this type
of license and consents to all requirements, including the
requirement of immediate forfeiture without reason.
g. Signature of applicant.
5. A copy of a certificate of liquor liability insurance, naming the City as
additional insured in the amount of one million dollars ($1,000,000.00) for
the period during which liquor will be sold.
6. The fee for a cClass Z-4 liquor license shall be one hundred fifteen dollars
($115.00) for residents and three hundred forty dollars ($340.00) for
nonresidents, and shall be deposited with the application.
7. Applications for special one-day cClass Z-4 liquor licenses shall be
submitted to the liquor control commissioner in accordance with the
provisions of this Subsection Z-4. The liquor control commissioner shall
have the authority to grant or refuse to grant any Class Z-4 license.
8. No more than one (1) such license shall be granted per any facility, per
day.
SECTION 6: Section 3-4-8 of the Evanston City Code of 2012, as
amended, is hereby further amended and revised to read as follows:
3-4-8. - LICENSE CONDITIONS.
(A) Transfer of License. A license shall be purely a personal privilege, good for
only one (1) year after issuance unless it is revoked. A license shall not constitute
property, nor shall it be subject to attachment, garnishment or execution, nor shall it
be alienable or transferable, voluntarily or involuntarily, or subject to being
encumbered or hypothecated. Such license shall cease upon the death of the
licensee and shall not descend by the laws of testate or intestate devolution;
provided, that executors or administrators of the estate of any deceased licensee, and
the trustee of any insolvent or bankrupt licensee, when such estate consists in part of
alcoholic liquor under the order of the appropriate court, may exercise the privileges
of the deceased or insolvent or bankrupt licensee after the death of such decedent, or
such insolvency or bankruptcy, until the expiration of such license but not longer than
six (6) months after the death, bankruptcy or insolvency of such licensee. A licensee
who owes any unpaid debt or tax to the City shall first pay any debt or tax to the City
prior to renewal of the license.
(B) Change in Personnel.
1. Any changes in partnerships, officers, directors, persons holding directly
or beneficially more than five percent (5%) of the stock or ownership
interest, or managers of establishments licensed under this Chapter,
shall be reported in writing to the local liquor control commissioner
within ten (10) days of the change. All new personnel shall meet all the
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standards of this Chapter and must otherwise qualify to hold a liquor
license. All such changes in personnel shall be subject to review by the
local liquor control commissioner.
2. When a license has been issued to a partnership and a change of
ownership occurs resulting in a partnership interest by one who is not
eligible to hold a liquor license, said license shall terminate.
3. When a license has been issued to a corporation and a change takes
place in officers, directors, shareholders of more than five (5) percent of
the stock or managers resulting in the holding of office or such shares of
stock by one (1) who is not eligible for a license, said license shall
terminate.
4. When a license has been issued to an individual who is no longer
eligible for a license, said license shall terminate.
5. When a licensee ceases to operate and closes its business premises,
said license shall terminate.
(C) Termination or Transfer of License.
1. When a license terminates as set forth in Subsections (A) and (B) of this
Section, the maximum number of licenses in force for the respective
license classification pursuant to Section 3-4-6 of this Chapter shall be
reduced by one (1) for each license so terminated.
2. A transfer of license or a change in personnel as set forth in
Subsections (A) and (B) of this Section shall be reported in writing to the
liquor control commissioner within ten (10) days of the transfer or
change.
(D) Change of Location. A liquor license shall permit the sale of alcoholic liquor
only on the premises described in the application and license. Such location
may be changed only upon a written permission to make such change issued
by the liquor control commissioner. No change of location shall be permitted
unless the proposed new location is a proper one for the sale of alcoholic
liquor under the laws of this state and the ordinances of the City.
(E) Peddling. It shall be unlawful to peddle alcoholic liquor in the City.
(F) Sales on Credit. No person shall sell or furnish alcoholic liquor at retail to any
person on credit or in exchange for any goods, wares or merchandise, or in
payment for any services rendered. This subsection shall not prohibit any hotel
from permitting checks or statements for liquor to be signed by regular guests
residing at said hotel and charged to the accounts of said guests. This
subsection shall not prohibit payment by credit or debit card for the purchase of
liquor in the original package or container for consumption off the premises.
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(G) Class C, C1 and Class D License Holders, Restrictions. Sale of alcoholic liquor
on the licensed premises of class C, C1 and class D licensees shall be
permitted only to those persons intending to purchase a meal for consumption
on the premises. The holder of a class C, C1 or class D license shall not sell or
give away alcoholic liquor to any person unless he/she has reasonable
grounds to believe that the recipient of such alcoholic liquor intends to
consume a meal on the premises.
(H) Pro Rata License Fee Credit for Change in License Classification. If during the
term of the current license, a licensee applies for a license of a class with a
higher fee than their current license, any payments made for the original license
will be applied to the new license. The term of the license will remain the sam e.
SECTION 7: Section 3-4-9 of the Evanston City Code of 2012, as
amended, is hereby further amended and revised to read as follows:
3-4-9. - CLOSING HOURS.
No person licensed hereunder as a seller of alcoholic liquor, unless otherwise
stated in Section 3-4-6,, other than persons holding class I licenses shall sell or permit
to be sold or given away any alcoholic liquor between the hours of 1:00 a.m. and 11:00
a.m., except that sales may be made up to two o'clock (2:00) a.m., on Saturday and
Sunday mornings and on the morning of January 1, Memorial Day, Labor Day and
Thanksgiving; however, no such sales shall be made between 2:00 a.m. and 12:00
noon on Sunday. No person licensed hereunder as a seller of alcoholic liquor with a
class I license shall sell or permit to be sold or given away any alcoholic liquor between
the hours of 2:00 a.m. and 9:00 a.m. All patrons and customers shall leave the premises
not later than ten (10) minutes following the closing hours herein established.
SECTION 8: Section 3-4-12 of the Evanston City Code of 2012, as
amended, is hereby further amended and revised to read as follows:
3-4-12. - EMPLOYMENT OF MINORS.
(A) No licensee or, representative, agent or employee of such licensee shall
employ on its premises any person under the age of eighteen (18) years to
attend bar, or to pour, draw, mix or serve alcoholic liquor on said premises.
(B) No licensee of a cClass HE liquor license or any representative, agent or
employee of such licensee engaging in the retail sale of packaged alcoholic
liquor shall employ on its premises any person under the age of twenty-one
(21) years to sell packaged alcoholic liquor.
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SECTION 9: Section 3-4-14(A) of the Evanston City Code of 2012, as
amended, is hereby further amended and revised to read as follows:
(A) Violation; Hearing. The local liquor control commissioner may revoke or
suspend any license issued by him/her if he/she determines the licensee has
violated any of the provisions of this Chapter, or any applicable rules or
regulations established by the local liquor control commissioner or the ILCC. A
licensee who is determined to owe a debt or unpaid tax to the City after being
licensed under this Chapter may have his/her license suspended or revoked.
No liquor license shall be revoked or suspended except after a public hearing
by the local liquor control commissioner with a fourteen (14)three (3) day
written notice to the licensee affording the licensee an opportunity to appear
and defend. All such hearings under this subsection shall be conducted
pursuant to the rules of procedure adopted by the local liquor control
commissioner on June 18, 2012, as amended. If the local liquor control
commissioner has reason to believe that any continued operation of a
particular licensed premises will immediately threaten the welfare of the
community, he/she may, upon the issuance of a written order stating the
reason for such conclusion and without notice or hearing, order the licensed
premises closed for not more than seven (7) days. The licensee shall have an
opportunity to be heard during that period. If a licensee is conducting another
business or businesses on the licensed premises, such order shall not be
applicable to such other business or businesses. Any licensee which has an
order of suspension or revocation entered against it shall post the
suspension/revocation order, in a form prescribed by the local liquor control
commissioner, on all entrance(s) to the licensed premises. If a licensee
removes, conceals, tampers, defaces, alters such order, or permits any other
person to tamper, alter or deface such order, that licensee shall be fined two
thousand dollars ($2,000.00). A licensee shall be held strictly liable for any
removal, concealment, tampering, defacement, or alteration of such order. If a
licensee appeals a suspension or revocation order to the ILCC, the licensee
shall first request permission from the local liquor control commissioner to
remove the suspension or revocation order from the entrance(s) to the
licensed premises.
SECTION 10: Section 3-4-17(A) of the Evanston City Code of 2012, as
amended, is hereby further amended and revised to read as follows:
(A) Acts Of LicenseesEmployees. Every act or omission which violates any
provision of this Chapter or the Illinois Liquor Control Act 235 ILCS 5/3-1 et
seq., by any officer, director, manager, or other agent or employee of the
licensee, shall be deemed to be the act of the licensee or employer. The
licensee or employer shall be strictly liable in the same manner as if the act or
omission has been done or omitted by the licensee personally.
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SECTION 11: Section 3-4-18 of the Evanston City Code of 2012, as
amended, is hereby further amended and revised to read as follows:
(A) It shall be unlawful for any liquor licensee of any licensed establishment to sell,
deliver, serve, prepare, pour, mix or draw alcoholic liquor for consumption on
the premises, unless the owner(s), and all site manager(s), and all alcohol
server(s) have successfully completed a state of Illinois liquor control
commission certified beverage alcohol sellers and servers education and
training (BASSET) program required by the local liquor control commissioner.
All persons hired, performing, and working as a site manager must have a
BASSET training certificate before a liquor license is issued.
(B) All original and subsequent renewal applications for all liquor classes of
Section 3-4-6 of this Chapter, excluding classes Z3 and Z4, shall be
accompanied with proof of completion of a state certified beverage alcohol
sellers and servers education and training (BASSET) training program for all
owners, all alcohol servers, and all site managers supervising the selling,
delivering, serving, preparing, pouring, mixing or drawing of alcoholic
beverages.
(C) At least one (1) BASSET certified owner or site manager shall be present on
premises during times when alcoholic liquor is being served or sold. No
alcoholic liquor shall be served or sold without such owner or site manager
being present. All licensed premises which offer samples of alcoholic liquor
under this Chapter shall ensure that all employees or servers providing such
samples have completed the alcohol awareness training program in
accordance with this Section.
(D) Any person successfully completing the alcohol awareness training program
shall keep on file with the licensee proof of current qualifications, the certificate
of course completion and picture identification of participant. A certificate of
training belongs to the server, and a server may transfer a certificate of training
to a different employer, but shall not transfer a certificate of training to another
server. Proof of completion shall be presented to the local liquor control
commissioner or to any law enforcement officer upon request.
(E) It shall be the responsibility of the owner(s) and/or site manager(s) who have
successfully completed the alcohol awareness training program to ensure all
alcohol servers obtained and completed training in basic responsible alcohol
service as required in 235 ILCS 5/6-27.1, as amended.train and educate all
employees of alcohol service and awareness. The owner(s) and site
manager(s) shall ensure compliance with all applicable provisions of this
Chapter by all employees of the licensed premises concerning the service and
sale of alcoholic liquor.
SECTION 12: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
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SECTION 13: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 14: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 15: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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For Council Meeting of February 9, 2015 Item A16
Ordinance 149-O-14: Amending the Water Supply Contract
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Subject: Ordinance 149-O-14 Amending the Water Supply Contract with the
Northwest Water Commission
Date: January 5, 2015
Recommended Action:
Staff recommends City Council adoption of Ordinance 149-O-14 authorizing the City
Manager to execute Amendment No. 2 to the Amended and Restated Water Supply
Contract between the Northwest Water Commission and the City of Evanston. The
proposed amendment provides language that would allow Evanston to feed two
chemicals directly into the Commission’s pipeline This ordinance was introduced at the
January 26, 2014 City Council meeting.
.
Background:
In accordance with the current water supply contract, Evanston provides water to the
Commission that meets or exceeds all water quality standards at the point of delivery.
However it has been determined that modifying the feed point location of two chemicals,
fluoride and ortho-polyphosphate, after the point of delivery would improve the
treatment process and result in some financial savings.
The existing fluoride feed point is located at the front end of the treatment process, into
the flash mix basin. As a result, some of the fluoride chemical is lost during the
flocculation and sedimentation process. Due to the uncertainty of the quantity of the
chemical that will be lost, fluoride is slightly overfed to make sure that the fluoride
residual in the finished water is in compliance with State regulations.
Moving the fluoride feed point to the end of the treatment process will result in a cost
savings for the fluoride lost during the treatment process. It will also allow staff to more
accurately maintain an appropriate fluoride residual. Having the ability to accurately
maintain an appropriate fluoride residual could have a significant impact if the State
reduces the range for fluoride compliance to a level of 0.6-0.8 mg/l.
Phosphate is currently fed into the treatment process as the water leaves the clearwells
prior to high lift pumping. This feed point does not provide efficient mixing of the
Memorandum
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chemical. There have been periods when the phosphate residual has been difficult to
maintain based on different high lift pump combinations being utilized.
Analysis:
Staff requested a modification of the contract language to allow the quality of water
standards to be met at the point of delivery, or at such other point(s) as may be
approved by the Commission and Evanston. Staff and the Commission are still working
out the specific design details to implement the new chemical feed points, but execution
of this amendment will allow for the modification to occur.
Legislative History:
Evanston and the Commission entered into the original Water Supply Contract on
March 4, 1981.
Evanston and the Commission executed the Amended and Restated Water Supply
Contract on April 27, 1995.
Council approved Resolution 54-R-08, authorizing the City Manager to execute
Amendment No. 1 to the Amended and Restated Water Supply, on September 22,
2008.
Attachments
Ordinance 149-O-14
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12/31/2014
149-O-14
AN ORDINANCE
Authorizing the City Manager to Approve and Execute Amendment No.
2 to the Amended and Restated Water Supply Contract Between the
Northwest Water Commission and the City of Evanston
WHEREAS, the City of Evanston (“City”) entered into a Water Supply
Contract with the Northwest Water Commission (“Commission”) in 1981 for the purpose
of providing a supply of potable water to the Commission; and
WHEREAS, the City and the Commission entered into an Amended and
Restated Water Supply Contract (“Restated Contract”) to clarify and supplement the
original contract; and
WHEREAS, in 2008, the City and the Commission approved Amendment
No. 1 to the Restated Contract.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized and directed to
execute Amendment No. 2 to Amended and Restated Water Supply Contract Between
the Northwest Water Commission and the City of Evanston (“Amendment”) by and
between the City and the Commission, attached hereto as Exhibit “A” and incorporated
herein by reference is the Amendment.
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SECTION 3: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Amendment as he may determine to be in the
best interests of the City.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 7: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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EXHIBIT A
AMENDMENT NO. 2 TO AMENDED AND RESTATED WATER SUPPLY CONTRACT
BETWEEN THE NORTHWEST WATER COMMISSION AND THE CITY OF
EVANSTON
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For City Council Meeting of February 9, 2014 Item A17
Ordinance 10-O-15: Amending the City of Evanston Plumbing Code
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee (A&PW)
From: Mark Muenzer, Director of Community Development
Gary Gerdes, Building & Inspection Services Division Manager
Subject: Ordinance 10-O-15: Amending City Code Title 4, Chapter 5, “Plumbing
Code”
Date: January 14, 2015
Recommended Action
Staff recommends City Council adoption of Ordinance 10-O-15: Amending City Code
Title 4, Chapter 5, “Plumbing Code.” This ordinance was introduced at the January 26,
2014 City Council meeting.
Background
The power to promulgate a minimum plumbing code of standards and the power to
regulate and license plumbers is exercised by the Illinois Department of Public Health
(“IDPH”) and may not be authorized by any unit of local government, including home
rule units. The Illinois Plumbing Code (“IPC”) was updated in April 2014. The adoption
of Ordinance 10-O-15 would be the approval of that latest edition in conformance with
State law. This measure would adopt the IPC in its current form, without modification.
IDPH requires all municipalities to adopt the most current IPC with the intent to create
uniformity across the plumbing trade so contractors are not confronted with different
code requirements in different municipalities. The 2014 Illinois Plumbing Code can be
found at the following link:
http://www.ilga.gov/commission/jcar/admincode/077/07700890sections.html
Summary
The Community Development Department plans to enforce the current IPC consistent
with applicable law. The latest version of the IPC essentially eliminates any IPC
amendments enforced by municipalities that had not been previously approved by the
IDPH. Future amendments can be submitted to the IDPH for review and approval but
must be supported by scientific or technical documentation to justify the amendment.
Attachments
Ordinance 10-O-15
Memorandum
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1/14/2015
10-O-15
AN ORDINANCE
Amending City Code Title 4, Chapter 5,
“Plumbing Code”
WHEREAS, the City Evanston may regulate against various nuisances
and public offenses under the Illinois Municipal Code, and as a home rule entity,
legislate to protect the health, welfare and safety of its residents; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970,
which states that the “powers and functions of home rule units shall be construed
liberally,” was written “with the intention that home rule units be given the broadest
powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164, 174-75 (1992)); and
WHEREAS, pursuant to 65 ILCS 5/1-2-1, the City may make all rules and
regulations to carry into effect the powers granted to the City, such broad and general
grant of authority complementing the City’s home rule powers; and
WHEREAS, the City Council of the City of Evanston considers it in the
public interest to update its Plumbing Code to reflect the updated changes from the
State of Illinois Department of Public Health’s Illinois Plumbing Code , ILL. ADMIN. CODE
tit. 77 § 890 (2014), and in conformance with all applicable laws, as its standard
requirements of plumbing in the City of Evanston; and
WHEREAS, at meetings held in compliance with the provisions of the
Illinois Open Meetings Act (5 ILCS 120/1 et seq.), the City Council considered this
Ordinance, heard public comment, made findings; and
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WHEREAS, it is well-settled law in Illinois that the legislative judgment of
the City Council must be considered presumptively valid (see Glenview State Bank v.
Village of Deerfield, 213 Ill.App.3d 747 (2nd Dist. 1991)) and is not subject to courtroom
fact-finding (see People ex rel. Sherman v. Cryns, 203 Ill.2d 264, 291 (2003)); and
WHEREAS, these revisions to Title 4 of the Evanston City Code of 2012,
as amended (the “Plumbing Code”), are intended to reflect the City’s conformance to
the State’s requirement of adopting the Illinois Plumbing Code,
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: Section 4-5-1 of the Plumbing Code, “Adoption,” is hereby
further amended to read as follows:
4-5-1. - ADOPTION.
(A) Pursuant to the authority granted by 65 ILCS 5/1-2-4, and pursuant to its home
rule powers, the City of Evanston hereby adopts by reference the 20142
Illinois Plumbing CodeInternational Plumbing Code, ILL. ADMIN. CODE tit. 77 §
890 (2014), with the additions, deletions, exceptions, and other amendments
set forth in this Chapter. All advisory or text notes, other than the rules and
regulations contained in the 2012 Plumbing Code adopted hereby, are
expressly excluded from this Chapter.
(B) Any reference in the 20142 Illinois Plumbing CodeInternational Plumbing Code
to "Administrative AuthorityAuthorities Having Jurisdiction" or "Building Official"
shall refer to the City's Manager of Building and Inspection Services. Any
reference to "municipality" shall mean the City of Evanston.
(C) In the event that any provision of the 2012 International Plumbing Code
adopted hereby is in conflict with any provision(s) of the City Code, the
more/most stringent shall control.
SECTION 2: Section 4-5-2 of the Plumbing Code, “Amendments,” is
hereby further amended to read as follows:
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4-5-2. - AMENDMENTS.
Means of Appeal: This Section shall be deleted in its entirety from the 2012
International Plumbing Code, adopted hereby.
SECTION 3: Section 4-5-3 of the Plumbing Code, “Additional
Requirements,” is hereby further amended to read as follows:
4-5-3. - ADDITIONAL REQUIREMENTS.
The following are requirements additional to the 20142 Illinois Plumbing Code. In the
event that any provision of City Code Section 4-5-3 is in conflict with the 2014 Illinois
Plumbing Code, as amended, the 2014 Illinois Plumbing Code shall prevail.International
Plumbing Code:
(A) Existing Plumbing: Where a health or safety hazard exists by reason of an
existing plumbing installation, or lack thereof, the owner's agent shall install
additional plumbing or make such corrections as are necessary to abate such
nuisance and bring the plumbing installation within the provisions of this Code.
Plumbing fixtures not maintained shall be disconnected, removed, and sealed.
(B) Safety: Any part of a structure or premises which is changed, altered, or for
which replacement is required as a result of the installation, alteration,
renovation, or replacement of a plumbing system, or any part thereof, shall be
left in a safe, nonhazardous condition. All penetrations through fire rated
construction shall be fire stopped with a through penetration protection system
approved by the Building Official.
(C) Installation: All plumbing installed within the City of Evanston shall be installed
in accordance with the 20142 Illinois Plumbing CodeInternational Plumbing
Code. If required by the Code Official, an approved backflow prevention device
is necessary for the safety of the public water supply system, the Utilities
Director will give notice to the property owner or person in charge (collectively,
"property owner") of the building structure or premises to install such an
approved device immediately. The property owner shall, at his/her own
expense, immediately install such an approved device at a location and in a
manner in accordance with the 2012 International Plumbing Code; State
of2014 Illinois Plumbing Code; Illinois Environmental Agency Rules and
Regulations, Title 35: Environmental Protection, Subtitle F: Public Water
Supply, Chapter I: Pollution Control Board, Part 607: Operation and Record
Keeping, Section 607.104: Cross Connections; and all applicable local
regulations, and shall have inspections and tests made of such approved
devices upon installation and annually thereafter, at a minimum. The property
owner shall maintain records to document that testing, servicing, and repairs
are conducted as required.
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(D) Right Of Entry: A City inspector, who shall be a licensed plumber, shall have
the right to enter at any reasonable time any property served by a connection
to the public water supply or distribution system of the City for the purpose of
verifying information submitted by the property owner or person in charge of
the building, structure, or premises regarding the required cross connection
control inspection. On demand, the property owner or person in charge of the
building, structure, or premises so served shall furnish to the Code Official,
his/her authorized agent, or approved cross connection control device
inspector any information which these individuals may request regarding the
piping system or systems or water use on such property. The Code Official or
his/her authorized agents shall have a right to enter at any reasonable time
any property served by a connection to the public water supply or distribution
system of the City for the purpose of verifying information submitted by the
property owner or person in charge of the building, structure, or premises
regarding the required cross connection inspection.
(E) Contamination: The occupant or property owner of the building, structure, or
premises responsible for back siphoned material or contamination of the
potable water supply system which occurs through an illegal cross connection
or an improperly installed, maintained, or repaired device, or a device which
has been bypassed, must bear the cost of cleanup of the potable water supply
system. Said costs to include, but not be limited to, overhead and
administrative costs of the City and any other costs reasonably incurred by the
City in the cleanup.
(F) Discharge to Sanitary Drainage System: Every plumbing fixture, drain,
appliance, or appurtenance thereof which is to receive water or waste, or
discharge any liquid wastes or sewage, shall discharge to the sanitary
drainage system of the structure in accordance with the requirements of this
Chapter. Building drains shall be constructed of either service weight cast iron
or Schedule 40 PVC pipe and fittings the minimum pipe size for below ground
drainage shall be four inches (4"). Underground piping shall be laid on a firm
bed of sand or gravel for its entire length, except where support is otherwise
provided and approved by a City Plumbing Inspector. Six inches (6") of
compacted stone, sand, or other approved material shall be provided under
pipe and minimum of twelve inches (12") of stone or sand shall be provided
above the crown of the pipe. The remaining soil fill shall be compacted in
compliance with Metropolitan Water Reclamation District bedding regulations.
The transition between the building drain and the building sewer shall be made
with either ductile iron or extra heavy cast iron pipe extending from inside the
building foundation wall to a minimum of five feet (5') past the outside of the
foundation wall.
(G) Automatic Clothes Washing Machine Floor Drains: A pan or receptor with a
drain, or an impervious floor with a floor drain, shall be required for all
automatic clothes washing machines in multi-family and commercial
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occupancies. Also, a pan or receptor with a drain, or an impervious floor with a
floor drain, shall be required for all water heaters.
(H) Underground Piping: Piping installed in underground plumbing systems shall
be protected from structural damage by an approved method of installation
which accounts for the conditions of the installation and application and the
type of piping material. In new construction, all plumbing shall be overhead.
Footings, grade beams and/or foundation walls shall be properly sleeved or
cored in compliance with a design from a licensed design professional to
accommodate for the proper installation of the buildings plumbing system.
(I) Sillcocks: All buildings have a minimum of two (2) frost-proof, anti-siphon type
sillcocks.
(J) Public Toilet Room Drains: All public toilet rooms, including employee facilities,
shall be graded into floor drains.
(K) Unmaintained Plumbing Fixtures: All plumbing fixtures not maintained shall be
disconnected, removed, and sealed.
(L) Corrosion: Pipes subject to corrosion by passing through or under corrosive fill
including, but not limited to, cinders, concrete or other corrosive material, shall
be protected against external corrosion by a protective coating, wrapping, or
other means that will resist such corrosion. All copper pipe shall be adequately
protected against galvanic action by proper insulation against contact with
other metals.
(M) Freezing: Water service piping shall be installed below recorded frost
penetration, but not less than five feet, zero inches (5'0") below grade.
Plumbing piping in any exterior building walls or in any areas subjected to
freezing temperatures shall be protected against freezing by insulation or heat
or both.
(NL) Sewer Depth: Building sewers shall be a minimum of four feet, zero inches
(4'0") below grade.
(O) Water Service Pipe: The water service pipe extending from the City distribution
system to the building shall be sufficient in size to provide an adequate flow of
water to meet the requirement of the entire building during peak demand. The
minimum size for the new water service shall be one inch (1") copper pipe.
Irrigation system load values shall be included in the calculations. New water
service lines shall be continuous from the corporation stop to the curb stop with
no splices or fittings. All water service pipe or underground distribution pipe to
be ductile iron, cast iron, or type K copper tube. Water service piping shall
terminate within five feet (5') of a structure's interior foundation wall.
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(P) Water Distribution, Waste, and Vent Pipe: All water distribution pipes shall be
metallic. Nonmetallic pipe is prohibited. Copper pipe must be type L or type M.
All main or branch soil, waste and vent pipes within a building shall be of cast
iron, galvanized steel, galvanized wrought iron, Type M copper, or PVC
Schedule 40 above grade or floor. All PVC piping shall be joined by
manufacturers fitting and couplings only. PVC primer shall be purple, clear
primer is not permitted. No cellular core PVC pipe shall be allowed. No-hub
cast iron pipe, fittings and couplings shall be for above-ground use only.
(Q) Building Sewer Pipe: Building sewer pipe, in a separate trench from the water
service, shall be limited to cast iron, concrete, vitrified clay tile, plastic pipe
(type SDR 26 only), or ductile iron pipe. The building (house) drain is to be cast
iron with rubber gasket joints or lead and oakum joints, or in cases of corrosive
waste or soil conditions, use polypropylene pipe (PVC) or polyvinyl chloride
pipe and fittings, for a minimum distance of five feet, zero inches (5'0") from
the foundation (building) wall.
(R) Building Sewer Pipe in Trench with Water Service: Where the building sewer is
installed in the same trench as the water service, the building sewer pipe shall
conform to one of the standards for cast iron pipe, copper, or copper alloy
tubing, or PVC plastic pipe listed in Section 890, Appendix A, Table A, of the
State of Illinois Plumbing Code. No cell core plastic pipe shall be permitted.
(SM) Subsoil Drain Pipe: Subsoil drains shall be open jointed, horizontally split or
perforated pipe. Footing drains to be connected to the sump pump as
discharge shall be made to storm or combination sewers, and not to sanitary
sewers. All windows wells require drains. The drains shall be connected to
drain tile, and drain into sump.
(TN) Roof Drains: Roof drains shall conform to ASME A112.21.2. Buildings in R1,
R2 and R3 zoning districts, and all one- and two-family dwelling units shall
drain roof stormwater by gutters and downspouts to the front and rear of the
property in a manner which will not disturb adjoining property. No connections
to the combined sewer shall be made in the above zoning districts. All roofs of
buildings not mentioned above may drain directly in the storm sewer system.
(UO) Car Wash Facilities: Unless designed to use thirty (30) gallons or less of water
per wash, new car wash facilities or replacement of existing facilities shall be
equipped with water recycling systems.
(VP) Reduced Pressure Principle Backflow Preventers: A reduced pressure
principle backflow prevention assembly (RPZ) shall be installed in the water
service supplying food service, manufacturing or production establishments.
RPZ's shall conform to ASSE 1013, 1047 AWWA C511 or CSA CAN/CSA-
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B64.4. These devices shall be allowed where subject to continuous pressure
conditions. The relief opening shall discharge by air gap and shall be
prevented from being submerged. All domestic and fire suppression water
systems located within one thousand, seven hundred feet (1,700') of a
nonpotable water source and all fire safety systems that contain such additives
as antifreeze shall be equipped with a reduced pressure principle backflow
preventer (RPZ).
(W) Sub-Slab and Sub-Cellar Plumbing:
1. Building Drains: Building drains shall be constructed of ductile iron or
extra heavy cast iron minimum, and transitions to uncommon material
shall be through a lead and oakum type joint. Where plumbing must
pass through a footing, grade beam or foundation wall not inclusive of
the building drain, it shall be through a sleeve of building drain-quality
materials or through a cored hole which is approved by licensed design
professional.
2. Cast Iron: Cast iron may be used for sub-slab and sub-cellar plumbing
provided it is of at least minimum service weight.
3. PVC: PVC may be used for sub-slab and sub-cellar plumbing, except
building drains, provided that:
a. It is bedded with no less than six inches (6") of self-compacting
gravel at the time of inspection; and
b. Sanitary and storm distribution and lateral PVC plumbing shall be
constructed of Schedule 40 PVC with solvent type welds.
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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SECTION 6: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 7: That this Ordinance 10-O-15 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
_________________________, 2015
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of February 9, 2015 Item A1 8
Ordinance 2-O-15: Real Estate Sales Contract for 629-631 Howard Street
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Wally Bobkiewicz, City Manager
Johanna Nyden, Economic Development Division Manager
Subject: Ordinance 2-O-15, Authorizing the City Manager to Enter into a Real
Estate Contract for the Sale of Certain City-Owned Real Property at 629-
631 Howard Street to Ward Eight, LLC
Date: January 14, 2015
Recommended Action:
Staff recommends City Council adoption of Ordinance 2-O-15, “Authorizing the City
Manager to Enter into a Real Estate Contract for the Sale of Certain City-Owned Real
Property Located at 629-631 Howard Street, Evanston, Illinois.” A two-thirds majority
of City Council is required to adopt Ordinance 2-O-15. This ordinance was introduced
at the January 26, 2014 City Council meeting.
Summary:
In March 2012, the City of Evanston executed a lease-to-own agreement with Anne
Carlson and Cody Modeer to lease and ultimately purchase (at a later date) City-owned
property located at 629-631 Howard Street. The purchase and lease of the property is
part of an ongoing effort to revitalize and reinvest in the Howard Street corridor through
the use of the Howard/Ridge Tax Increment Financing District. A clause of the lease-to-
own agreement provides that Mr. Modeer and Ms. Carlson must exercise the option to
purchase at the end of the third year of the lease; end of third year of the lease is March
2015. On December 29, 2014, Ms. Carlson provided notice to the City that they would
like to exercise the option to purchase the property as articulated in the agreement with
the City. On January 12, 2015, City Council adopted Ordinance 1-O-15, “Authorizing
the City Manager to Negotiate the Sale of City-Owned Real Property at 629-631
Howard Street, Evanston, Illinois”.
Mr. Modeer and Ms. Carlson have not missed any rental payments from March 2012 to
the present. As a result, the total rent paid is $48,472. This total amount will be
credited toward the sale of the property. All rental income generated from March 2012
until present would be credited toward the ultimate purchase price; agreed upon initial
Memorandum
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purchase price in the agreement is $362,650, therefore purchase price will be $314,178.
If approved, closing will be scheduled for late February or early March and the price
may be adjusted to reflect any additional rent paid between now and that time.
In accordance with City Code, public notice for the negotiation of this sale was
published on January 8, 2015 in the Evanston Review (Pioneer Press). Public notice of
the sale is required to be published at least once in a daily or weekly newspaper in
general circulation in the City. The public notice must be published not less than 15
days and no more than 30 days prior to the date by which the City will consider the
adoption of the ordinance for the sale of the property.
Background:
In 2012, Ms. Carlson and Mr. Modeer converted two vacant ground floor commercial
spaces into a single commercial space that is occupied by a cocktail lounge and
restaurant. Two residential units were rehabilitated by the City on the upper two floors
at affordable rental rates; both units are currently rented and Mr. Modeer and Ms.
Carlson have rented one of these units since June 2012.
Attachments:
Ordinance 2-O-15
Copy of Sales Contract for 629-631 Howard Street
Copy of Executed Lease-to-Own Agreement for 629-631 Howard Street
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1/14/2014
2-O-15
AN ORDINANCE
Authorizing the City Manager to Enter into a Real Estate Contract
for the Sale of the Certain City-Owned Real Property at 629-631
Howard Street, Evanston, Illinois to Ward Eight, LLC
THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Legislative Statement.
At the time of passage of this ordinance, the City of Evanston owns real property
with a real property address of 629-631 Howard Street, Evanston, Illinois, legally
described in Exhibit A attached hereto and incorporated herein by reference (the
“Subject Property”).
The City Council of the City of Evanston determine that ownership of the three-
story building which contains a commercial business on the first floor and two
residential units on the remaining two floors at the Subject Property is no longer
necessary, appropriate, required, or in the best interest of the City of Evanston. The
City Council determined that the best interest of the City of Evanston would be served
by the sale of the Subject Property to the City’s commercial tenant, Ward Eight, LLC, an
Illinois limited liability company. On February 27, 2012, the City Council adopted
Ordinance 26-O-12 authorizing a 5-year lease agreement with Ward Eight and granted
an option to purchase the Subject Property and Ward Eight wishes to exercise this
option.
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Pursuant to Ordinance 1-O-15, the City Council, by a vote of two-thirds (2/3) of
the elected Aldermen then holding office directed that the Subject Property be sold by
negotiation on behalf of the City. Negotiations commenced and concluded. The City
Manager recommends that a sale between the City of Evanston as Seller, and Ward
Eight, LLC as Buyer, be hereby accepted by the City Council for the aforesaid
Property legally described in Exhibit A. The City Council finds and determines that the
best interests of the City of Evanston and its residents will be served by conveying the
aforesaid Subject Property to Ward Eight, LLC on terms consistent with the Agreement
for Purchase and Sale of Real Estate and in a form acceptable to the Corporation
Counsel prior to execution, the proposed agreement is attached as Exhibit B and
incorporated herein by reference (hereinafter, the “Agreement”).
SECTION 2: That the negotiated sale of the Subject Property to Ward
Eight, LLC, as Buyer is hereby accepted by the City Council of the City of Evanston
for the real Property legally described in Exhibit A and commonly known as 629-631
Howard Street, Evanston, Illinois.
SECTION 3: The City Manager is hereby authorized and directed to sign
the real estate sale agreement after it is in form acceptable to the Corporation Counsel,
and the City Clerk is hereby authorized and directed to attest, the Agreement for
Purchase and Sale of Real Estate in Exhibit B, pursuant to the terms of which the
Property shall be conveyed. The City Manager is further authorized to negotiate any
changes or additional terms and conditions with respect to the sale of the aforesaid
Property as the City Manager may deem fit and proper.
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SECTION 4: The City Manager and the City Clerk, respectively, are
hereby authorized and directed to execute, attest, and delivery such other documents,
agreements, and certificates as may be necessary to the sale herein authorized, which
are in a form acceptable to the Corporation Counsel.
SECTION 5: Pursuant to Subsection 1-17-4-2-(B) of the Evanston City
Code, 2012, as amended (the “City Code”), an affirmative vote of two-thirds (⅔) of the
elected Aldermen is required to accept the recommendation of the City Manager on the
negotiation authorized herein. The City reserves the right to reject any and all
negotiations.
SECTION 6: Pursuant to City Code Subsection 1-17-4-2-(B)-3, Notice of
Intent to Sell and Lease Certain Real Estate was published in the Sun Times, a
newspaper in general circulation in the City, on January 8, 2015. Said publication was
neither less than fifteen (15) nor more than thirty (30) days before the date on which the
City Council considered adoption of this ordinance authorizing the City Manager to
execute a sales contract as the result of a negotiated sale.
SECTION 7: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 8: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 9: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
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given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 10: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Ayes: ______________
Nays: ______________
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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EXHIBIT A
LEGAL DESCRIPTION
LOT 6 AND THE EAST 0.62 FEET OF LOT 5 IN BLOCK 1 IN NILES HOWARD
TERMINAL ADDITIONAL, BEING A SUBDIVISION OF THE SOUTH 6.25 CHAINS
(412 ½ FEET) OF THAT PART OF THE NORTHEAST ¼ OF SECTION 30,
TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN,
LYING WEST OF THE RIGHT OF WAY OF THE CHICAGO AND NORTH WESTERN
RAILROAD IN COOK COUNTY, ILLINOIS.
Real property address: 629-631 Howard Street, Evanston, Illinois 60202
PIN: 11-30-209-024-0000
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EXHIBIT B
REAL ESTATE PURCHASE AND SALE AGREEMENT
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6786978_2
REAL ESTATE CONTRACT
THIS REAL ESTATE CONTRACT (“Contract”) is entered into as of the ___ day of
December, 2014 (“Effective Date”), by and between the City of Evanston, an Illinois municipal
corporation (“Seller”) and Ward Eight, LLC, an Illinois limited liability company. The Seller
and Buyer shall be referred to herein collectively as the “Parties”.
In consideration of the covenants and agreements set forth herein, and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties
hereto covenant and agree as follows:
1. Property. Seller hereby agrees to convey to Buyer and Buyer hereby agrees to
purchase from Seller all of Seller’s interest in the real property described on Exhibit A attached
hereto and all improvements located thereon and all appurtenances thereto (the “Realty”), and
Seller’s interest, if any, in the personal property described on Exhibit B attached hereto (the
“Personalty”). The Realty and Personalty are sometimes collectively referred to herein as the
“Property”. The Realty has a street address of 629-631 Howard Street, Illinois 60202 and the
leased by the Buyer from the Seller per Commercial Lease and Option Agreement dated March
15, 2012 (the “Lease”).
2. Purchase Price. The purchase price for the Property is Three Hundred Sixty-
Two Thousand Six Hundred Fifty and no/100 Dollars ($362,650.00) (“Purchase Price”) and shall
be paid as follows:
(a) The Buyer will pay the January and February rent per the Lease agreement
as earnest money for this transaction. The Earnest Money will be used as a credit at
Closing and non-refundable if the Closing between the Parties under this Contract does
not occur; and
(b) The entire Purchase Price, subject to closing prorations and credits for rent
paid during the Lease Term per the aforementioned Lease shall be paid to Seller in cash
by wire transfer of immediately available funds at the Closing.
3. Seller’s Representation and Warranty. Seller hereby warrants and represents
to Buyer that Seller has the authority necessary to enter into this Contract and comply with
Seller’s obligations hereunder.
The representation and warranty made by Seller in this Section 3 shall be true as of the
Closing Date (as defined below) hereof and shall survive the Closing of this transaction for a
period of one (1) year.
4. Survey Contingency. Buyer, at its sole expense, shall obtain a survey (the
“Survey”) of the Realty prepared by a land surveying company registered in the same state as the
Realty. If Buyer elects to obtain a Survey, Buyer agrees to (i) have such Survey certified to the
Title Company and to the Seller, and (ii) provide Seller with a copy of such Survey. Buyer shall
have three (3) days from the Effective Date to obtain and deliver to Seller a copy of the Survey
and, in writing any objection to a matter shown on the Survey which materially affects the Realty
or Buyer’s intended use of the Realty (“Survey Objections”). If within such three (3) day period,
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Buyer fails to (a) obtain and deliver a copy of the Survey to Seller, and/or (b) deliver written
notice of Survey Objections to Seller, then Buyer is deemed to have waived all rights to object
to, is deemed to have approved, and shall accept title to the Realty subject to, any matters shown
on the Survey. If within such three (3) day period, Buyer obtains and delivers a copy of the
Survey to Seller and delivers written notice of Survey Objections to Seller, Seller shall have five
(5) business days after receipt of Buyer’s objection notice to notify Buyer in writing what, if
anything, Seller agrees to do to cure such Survey Objections. Failure of Seller to respond within
said five (5) business day period shall indicate that Seller elects not to cure the Survey
Objections. Seller shall have no obligation to cure any Survey Objections or incur any expense
with respect thereto. Upon receipt of notice from Seller indicating that Seller elects not to pursue
a cure of any Survey Objection, Buyer shall have two (2) business days after delivery of such
notice from Seller to deliver notice to Seller terminating this Contract, in which event the earnest
money shall be disbursed to Buyer and the parties shall have no further obligations hereunder
except those provisions that expressly survive. If Buyer does not terminate this Contract
pursuant to the immediately preceding sentence within said two (2) business day period, then
Buyer is deemed to have waived all rights to object to, is deemed to have approved, and shall
accept title to the Realty subject to such uncured Survey Objection(s). If Seller pursues a cure
and is unable to cure the Survey Objections by the Closing Date, then Buyer shall have the
option, as its sole right, to either terminate this Contract on the Closing Date (in which event the
earnest money shall be disbursed to Buyer and the parties shall have no further obligations
hereunder except those provisions that expressly survive), or close on the purchase of the
Property with no Purchase Price reduction, in which case Buyer is deemed to have approved any
uncured Survey Objections and waived any rights against Seller relating thereto.
5. Title Contingency. Promptly after the Effective Date, Seller shall deliver or
cause to be delivered to Buyer a current commitment (the “Commitment”) for an owner’s title
insurance policy for the Realty issued by a title agent selected by Seller using a nationally
recognized title insurance underwriter (the “Title Company”). Buyer shall have five (5) business
days after receipt of the Commitment to deliver to Seller in writing any objection to a matter
shown on the Commitment which materially affects the Realty or Buyer’s use of the Realty
(“Title Objections”). If Buyer fails to deliver notice of Title Obje ctions to Seller within said five
(5) business day period, Buyer shall be deemed to have fully accepted the Commitment and all
matters disclosed therein. If Buyer delivers notice of Title Objections to Seller within said five
(5) business day period, Seller shall have ten (10) days after receipt of Buyer’s objection notice
(the “Title Cure Period”) to notify Buyer in writing what, if anything, Seller agrees to do to cure
the Title Objections. Failure of Seller to respond within the Title Cure Period shall indicate that
Seller elects not to cure the Title Objections. Seller shall have no obligation to cure any Title
Objection or incur any expense with respect thereto. If Seller elects not to cure one or more of
the Title Objections, as Buyer’s sole right, Buyer shall have two (2) business days after the end
of the Title Cure Period to deliver notice to Seller terminating this Contract, in which event the
earnest money shall be disbursed to Buyer and the parties shall have no further obligations
hereunder except those provisions that expressly survive. If Buyer does not terminate this
Contract during said two business day period, Buyer is deemed to have accepted any uncured
Title Objections. If Seller pursues a cure and is unable to cure a Title Objection by the Closing
Date, then Buyer shall have the option, as its sole right, to either terminate this Contract (in
which event the earnest money shall be disbursed to Buyer and the parties shall have no further
obligations hereunder except those provisions that expressly survive), or close on the purchase of
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the Realty with no Purchase Price reduction, in which case Buyer is deemed to have accepted
any uncured Title Objections and waived any rights against Seller relating thereto. Buyer shall
make its election under the immediately preceding sentence within one (1) business day after
Seller notifies Buyer that it was unable to cure one or more Title Objections If Buyer does not
terminate this Contract during said one (1) business day period, Buyer is deemed to have
accepted any uncured Title Objections.
Notwithstanding anything to the contrary herein, the following matters shall be deemed
“Permitted Exceptions” and Buyer shall have no right to object to any of said matters on the
Commitment or Survey:
(a) municipal and zoning ordinances and agreements entered under them,
agreements with any municipality regarding the development of the Property, building
and use restrictions and covenants, and State and/or Federal statutes and regulations;
(b) recorded easements for the distribution of utility and municipal services;
(c) property taxes and special assessments levied in the year of closing and
subsequent years;
(d) such other matters disclosed by the Survey, which are not objected to by
Buyer within the three (3) day period described in Section 4 above, or are waived or
approved or deemed waived or approved by Buyer pursuant to Section 4 above, or if
Buyer does not obtain and deliver a copy of the survey to Seller within the 7 -day period
described in Section 4 above, then any matters that would be shown on a current accurate
and complete survey;
(e) such other matters as disclosed by the Commitment and waived or
accepted or deemed waived or accepted by Buyer pursuant to this Section 5;
(f) the standard or general exceptions contained in the Commitment; and
(g) acts done or suffered to be done by Buyer or its affiliates or anyone
claiming by, through or under Buyer or its affiliates.
Buyer’s obligation to purchase the Realty is conditioned upon the Title Company being
prepared to issue, at Closing, a current, standard owner’s title insurance policy (or a marked-up
and binding commitment therefor), without extended coverage over the printed standard or
general exceptions, in the amount of the Purchase Price allocated to the Realty insuring Buyer as
the fee simple owner of the Realty as of the date of recording the deed, subject to the Permitted
Exceptions (“Title Policy”).
6. Inspection Contingency. During the fifteen (15) day period immediately
following the Effective Date (the “Inspection Period”), Buyer, at its sole expense, may obtain an
inspection of all buildings and related improvements located on the Realty and/or a current Phase
I environmental assessment of the Realty. Buyer shall not have the right to conduct any
sampling or other invasive testing of the water, soil, air or building improvements on or beneath
the Property without Seller’s express prior written consent. Buyer shall repair a ny damage done
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6786978_2 4
to the Property by any such inspection. Buyer shall insure that any party entering onto the Realty
for purposes of inspection maintains commercially reasonable liability insurance naming Seller
as an additional insured, and upon request of Seller and prior to any such party entering onto the
Realty, Buyer shall deliver to Seller a certificate of insurance evidencing that such insurance is in
place. Buyer shall indemnify, defend and hold Seller harmless from and against any loss, cost,
liability or expense Seller may incur resulting from any such inspection. Buyer shall have until
the end of the Inspection Period to terminate this Contract by written notice to Seller resulting
from Buyer’s objection to any matter shown in an inspection report or Phase I environmental
assessment, which materially affects the Realty or Buyer’s intended use of the Realty. If Buyer
does not deliver a written notice to Seller before the end of the Inspection Period terminating this
Contract, then Buyer is deemed to have waived this inspection contingency and any right to
object to the condition of the Property. In no event shall Seller be required to cure any matter to
which the Buyer objects relating to the condition of the Property. If this Contract is terminated
by Buyer for any reason other than a default by Seller, then, as a condition to the return of any
earnest money deposited hereunder, Buyer shall, within five (5) business days after termination
of this Contract, cause to be delivered to Seller copies of any and all non-proprietary reports,
tests, results and analyses in Buyer’s possession or under Buyer’s control, including, but not
limited to, all title reports, surveys, environmental reports, geotechnical analyses, and traffic
reports, at no cost or expense to Seller. Seller’s rights and Buyer’s obligations under this Section
6 shall survive the Closing or any termination of this Contract.
7. No Representations or Warranties; AS-IS Condition.
(a) Buyer is hereby purchasing the Property in “AS-IS, WHERE-IS”
condition and “with all faults”, and agrees that it relies upon no warranties,
representations or statements by Seller, or any other persons for Seller, in entering into
this Contract or in closing the transactions described herein, except for the expre ss
representation and warranty set forth in Section 3 hereof. Buyer’s closing on the
acquisition of the Property shall constitute conclusive evidence that Buyer is satisfied
with the condition of and title to the Property and has waived or satisfied Buyer ’s survey,
title and inspection contingencies set forth in Sections 4 through 6 above. In closing and
completing this transaction, Buyer will have relied exclusively upon its own inspections
and reviews, and not upon any representation or warranty of Seller or its agents or
employees except those expressly set forth in Section 3 above.
(b) Except for the express representation and warranty set forth in Section 3
hereof, Seller makes no warranties, representations or statements whatsoever, express or
implied, concerning or relating to the Property, including without limitation: the income
or expenses of the Property; zoning and building codes and other similar restrictions;
availability or cost of utilities; the condition of the soils on the Property, the
environmental condition of the Property; the presence or absence of any hazardous
substances, hazardous materials, petroleum, or any substances regulated by federal, state
or local law in, on or under the Property; compliance of the Property with any law,
regulation, ordinance or similar requirement, including without limitation the Americans
with Disabilities Act; or the physical condition of the Property or any improvements
thereon. Buyer acknowledges that no agents, employees, brokers or other persons are
authorized to make any representations or warranties for Seller.
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6786978_2 5
(c) Buyer acknowledges and agrees that any Personalty to be conveyed in this
transaction from Seller to Buyer will be transferred by quit claim bill of sale, with no
representation, warranty or guaranty, expressed or implied, regarding the condition of or
the title to such Personalty, and Buyer further agrees to accept such Personalty in its “AS-
IS/WHERE IS” condition at closing.
(d) Buyer (and any party claiming through or under Buyer) hereby agrees that
following the Closing, Seller shall be fully and finally released from any and all claims or
liabilities against the Seller relating to or arising on account of the condition of or title to
the Property, including without limitation, any matters specifically referenced in this
Contract. This Section 7(a) through (d) shall survive the Closing.
8. Closing. The closing of this transaction (the “Closing”) shall take place within
seven (7) days after the expiration of the Inspection Period (the “Closing Date”), at the offices of
the Chicago Title and Trust Company or at such other time and place as may be agreed upon by
Buyer and Seller. At Closing, Buyer shall deliver to the Title Company by wire transfer to an
account designated by the Title Company, immediately available funds in the amount of the
Purchase Price, as adjusted by any prorations and closing costs provided for herein, and such
affidavits, resolutions and other documents agreed between the parties, required for a legal
conveyance of real estate in the state where the Realty is located or otherwise required by the
Title Company to issue the Title Policy.
At the Closing, Seller shall deliver to the Title Company a Quit Claim Deed conveying
Seller’s interest in the Realty to Buyer, subject only to the Permitted Exceptions, a Quit Claim
bill of sale conveying Seller’s interest, if any, in the Personalty to Buyer, if applicable, and such
affidavits, resolutions and other documents agreed between the parties, required for a legal
conveyance of real estate in the state where the Realty is located or otherwise required by the
Title Company to issue the Title Policy. All prorations required hereunder shall be computed as
of the Closing Date. Possession of the Property shall be delivered to Buyer on the Closing Date,
subject to the Permitted Exceptions. Buyer shall pay for recording the deed. Seller shall pay the
title insurance premium for the Title Policy to be issued to Buyer and gap coverage or
endorsement charges. Buyer shall pay for all other endorsement charges and the title insurance
premium for any loan policy, including endorsement charges related thereto. All escrow fees
and Title Company closing charges shall be shared equally by Seller and Buyer, except Buyer
shall pay any escrow fees and other charges related to Buyer’s loan, if any. All other closing
costs, including without limitation, state, county and municipal transfer taxes and other recording
fees, shall be allocated as customary in the state and municipality in which the Realty is located.
9. Taxes.
(a) Taxes for Years Prior to Closing. Seller will pay in full all general real
property taxes that are levied with respect to the Realty for tax years prior to the year of
closing. Seller shall receive a credit at Closing for the Buyer’s prorated portion of the
real estate taxes due under the Commercial Lease Agreement dated March 15, 2012,
except Buyer will not receive a credit for the portion that was owed under the
Commercial Lease Agreement.
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(b) Tax Challenges. If any tax challenge is ongoing with respect to the Realty
for general real estate taxes levied for any tax years prior to the year of Closing, Seller
will receive the full benefit of any refund arising out of such tax challenge. If any tax
challenge commenced by Seller results in a reduction in taxes for the general real estate
taxes levied for the year of Closing, the parties shall reprorate taxes for the year of
Closing upon receipt of the actual tax bill or adjusted tax bill. This Section 9(b)
expressly survives Closing.
(c) Taxes for Current Year of Closing. All general real property taxes that are
levied with respect to the Realty for the year of Closing will be prorated at the rate of
100% between Buyer and Seller as of the business day immediately prior to the Closing
Date.
10. Tenant Lease. Buyer expressly assumes the obligations under the
residential lease agreement (“Unit 1 Lease”) by and between the Seller and Marcus T. Yakhnis
and Nicole R. Mikels dated April 10, 2014. The Unit 1 Lease term is April 9, 2014 – March 31,
2015 for a monthly rental rate of Nine Hundred Seventy-Nine and 00/100 Dollars ($979.00).
The Tenants paid a security deposit of $979.00 to the Seller at the time of the Unit 1 Lease
execution and it will be assigned to Buyer at Closing.
11. Special Assessments. If applicable, at Closing Seller will pay all special
assessments that were levied prior to the Effective Date. All special assessments levied after the
Effective Date shall be paid exclusively by Buyer. Real estate taxes and special assessments
shall not be re-prorated after the Closing, except as provided in Section 9(b), above. Prepaid
expenses (including homeowner’s association or similar assessments), if any, paid by Seller shall
be prorated on a per diem basis as of the Closing Date, and Seller shall receive a payment at the
Closing, in addition to the Purchase Price, equal to the allocated portion of such prepaid
expenses attributable to periods on and after the Closing Date.
12. Municipal Agreements. Seller and Buyer agree that upon Closing, Buyer will
assume any and all responsibilities and obligations under all existing development agreements,
declarations, escrow agreements and other agreements affecting the Property. In addition, Buyer
shall comply, at Buyer’s sole expense, with all requirements imposed under any such agreement
or by any state, federal or local governmental entity or agency including, without limitation, any
requirement to construct infrastructure, construct improvements, install sidewalks and parkway
trees and landscaping, and to escrow funds, post letters of credit or any other required security in
connection with the development of the Property. On or before Closing, Buyer shall, at Buyer’s
sole expense, replace any funds or letters of credit deposited in connection with any such
agreement or requirement. Buyer’s failure to do so on or before the Closing Date shall be a
default under this agreement. The parties agree that all development work is Buyer’s sole
responsibility and shall be performed at Buyer’s sole cost and expense. Buyer shall indemnify,
defend and hold Seller harmless from and against any and all losses, actions, liabilities, damages,
costs and expenses, including reasonable attorneys’ fees, incurred by Seller in connection with
the failure by Buyer to observe or perform any of the obligations pursuant to this Section 11.
Buyer and Seller agree that this paragraph shall be self-operative but, if requested by Seller,
Buyer shall execute a document in recordable form evidencing the agreements set forth in this
Section. To the extent Seller, any of its affiliates, or any predecessor owner of the Property is
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entitled to a refund of any funds (including the proceeds of any letter of credit drawn upon) or
other security deposited with respect to the Property before the Closing, any such refund shall be
and remain the property of Seller or its applicable affiliate, and to the extent Buyer receives any
such refund before or after the Closing, Buyer shall remit such refund to Seller or its affiliate
within five (5) days after Buyer’s receipt therefor. Seller’s right and Bu yers obligations under
this Section 11 shall survive the Closing.
13. Condemnation. If before the Closing, any of the Realty is condemned under the
power of eminent domain, is the subject of a threatened condemnation, or is conveyed to a
condemning authority in lieu of condemnation, Seller shall notify Buyer in writing of the threat,
condemnation or conveyance within five (5) business days of its occurrence. Buyer shall within
ten (10) days of the notice have the option of (a) proceeding with the Closing (without any
reduction in the Purchase Price) and receiving the award or condemnation payment (or an
assignment thereof, if the same is not received by Closing), or (b) canceling this Contract and
receiving back the earnest money deposited, and the parties shall have no further obligations
hereunder except those provisions that expressly survive.
14. Indemnification. Buyer shall indemnify, defend and hold Seller harmless from
and against any and all losses, claims, actions, liabilities, damages, liens, costs and expenses,
including reasonable attorneys’ fees, incurred by Seller (or its agents, consultants or affiliates)
arising out of or related to (i) any activities upon the Property by Buyer, its agents, contractors
and employees, or (ii) the failure by Buyer to observe or perform any of its covenants,
representations or obligations under this Contract. This Section 13 shall survive the Closing or
termination of this Contract.
15. Notices. All notices required or permitted to be given hereunder shall be in
writing and delivered by certified mail, postage prepaid, or by overnight delivery service, or shall
be personally served or sent via facsimile with confirmation of transmission, to Buyer and Seller
at the following addresses:
SELLER: City of Evanston
City Manager, Wally Bobkiewicz
2100 Ridge Avenue
Evanston, IL, 60201
With a copy to: City of Evanston
Corporation Counsel, W. Grant Farrar
2100 Ridge Avenue
Evanston, IL 60201
BUYER: Ward Eight, LLC
629 Howard Street
Evanston, IL 60202
Notices may be given on behalf of a party by their respective attorneys named above. All
notices shall be deemed received either when actually received or three (3) days after posting (if
mailed), one business day after deposit with the delivery service (if sent by overnight delivery),
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or when delivered (if personally delivered), or if sent by facsimile transmission, upon
transmission as evidenced by the confirmation slip generated by the sender’s facsimile machine .
Either party may change the above addresses by written notice to the other.
16. Default. If before the Closing, Buyer defaults in the full and timely performance
of any of its obligations hereunder, Seller shall be entitled to cancel this Contract and receive and
retain the earnest money deposited hereunder as liquidated damages, the parties agreeing that in
the event of a default hereunder before the Closing, actual damages would be impossible to
calculate; provided, however, notwithstanding anything contained herein to the contrary, nothing
contained in this Section 15 shall: (i) limit Seller’s rights or remedies with respect to a breach or
default by Buyer after the Closing or of a covenant or obligation that survives the Closing or a
termination of this Contract; or (ii) limit Buyer’s indemnification obligations under this Contract,
and Seller shall be entitled to any and all rights and remedies available at law and/or in equity if
Buyer defaults in the full and timely payment and performance of Buyer’s indemnif ication
obligations under this Contract, or any of Buyer’s covenants or obligations after the Closing, or
any covenant or obligation that survives the Closing or a termination of this Contract. If Seller
breaches any representation or warranty set forth in this Contract or defaults in the full and
timely performance of any of its obligations hereunder, Buyer, as its sole and exclusive remedy,
may elect to either terminate this Contract and receive a refund of the earnest money (in which
case the parties shall have no further obligations hereunder except those provisions that expressly
survive) or seek specific performance, provided that any action for specific performance must be
commenced within forty-five (45) days after Buyer obtains knowledge of Seller’s default. If no
such action is commenced within said 45-day period, Buyer shall be deemed to have waived its
right to bring or pursue an action for specific performance. Buyer hereby expressly waives,
relinquishes and releases any other right or remedy available to it at law, in equity or otherwise
by reason of Seller’s default of its obligations hereunder, including, without limitation, any rights
Buyer may have to bring an action to recover direct, consequential, punitive or any other
damages.
17. Real Estate Commissions. Seller hereby represents and warrants that it has not
engaged the services of real estate agent, broker or firm in connection with the Property or this
real estate transaction. Seller hereby agrees to defend, indemnify and hold Buyer harmless from
any and all loss, cost or expense from any claim for real estate commission made by any agent,
broker or firm engaged by Seller in connection with the Property or this transaction. Buyer
hereby represents and warrants that it has not engaged the services of any real estate agent,
broker or firm in connection with the Property or this real estate transaction. Buyer hereby agrees
to defend, indemnify and hold Seller harmless from any and all loss, cost or expense from any
claim for real estate commission made by any agent, broker or firm engaged by Buyer in
connection with the Property or this transaction. Each party’s rights and obligations under this
Section 16 shall survive the Closing or any termination of this Contract.
18. Entire Agreement. This Contract contains the entire agreement between Seller
and Buyer and there are no other terms, conditions, promises, understandings, statements or
representations, express or implied, regarding the transaction contemplated hereby. This Contract
may be amended only by a further written document signed by each of the parties.
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19. Assignment. Buyer shall have the right to assign this Contract without Seller's
prior written consent only to any entity owned and/or controlled by Buyer or its principals,
provided that not less than five (5) business days before the Closing, Buyer gives notice of such
assignment to Seller accompanied by reasonable evidence that the assignee is owned and/or
controlled by Buyer. All other assignments shall require Seller’s prior writt en consent, which
may be withheld in Seller’s sole discretion. Notwithstanding the foregoing, if this Contract is
assigned by Buyer hereunder, Buyer shall remain jointly and severally liable, along with the
assignee, for the Buyer’s obligations under this Contract. Buyer shall cause any permitted
assignee to acknowledge in writing that it will be bound by all of the terms and conditions of this
Contract, with said acknowledgement set forth in a form subject to Seller’s reasonable approval.
This Section 18 shall survive the Closing or termination of this Contract.
20. Successors and Assigns. Subject to Section 18 above, the provisions of this
Contract shall be binding upon and inure to the benefit of the parties hereto and their respective
heirs, successors, assigns, executors, administrators and legal representatives.
21. Captions. The captions of the paragraphs in this Contract have been inserted for
convenience of reference only and shall in no way modify or restrict any provision hereof or be
used to construe any of the provisions hereof.
22. Severability. If any provision of this Contract is held invalid or unenforceable,
the invalidity or unenforceability shall be limited to the particular provision(s) involved and shall
not affect the validity or enforceability of the remaining provisions.
23. Counterparts and Transmittal of Signatures. This Contract may be executed
in one or more counterparts, and all such executed counterparts shall constitute the same
agreement. A signed copy of this Contract transmitted by facsimile or email shall be treated as
an original and shall be binding against the party whose signature appears on such copy.
24. Exculpation. Buyer agrees to look solely to Seller’s interest in the Property for
the satisfaction of any liability or obligation arising under or in connection with this Contract, the
transactions contemplated hereby or the documents executed pursuant hereto, or for the
performance of any of the covenants, warranties or other agreements contained herein or therein,
and Buyer shall not collect or attempt to collect any judgment or other amounts out of any assets
of Seller other than Seller’s interest in the Property. Further, Buyer agrees that it does not have
and will not have any claims or causes of action against any disclosed or undisclosed officer,
director, employee, trustee, shareholder, partner, member, principal, parent, subsidiary or other
affiliate of Seller, or any officer, director, employee, trustee, shareholder, partner, member or
principal of any such parent, subsidiary or other affiliate, arising under or in connection with this
Contract, the transactions contemplated hereby or the documents executed pursuant hereto. The
terms of this Section 23 shall survive the Closing and any termination of this Contract for any
reason.
25. Miscellaneous.
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(a) All questions with respect to the construction or interpretation of this
Contract shall be determined in accordance with the laws of the State of Illinois, without
regard to conflict of law rules. Time is of the essence of this Contract.
(b) If any date upon which action is required under this Contract shall be a
Saturday, Sunday or legal holiday, the date for such action shall be extended to the first
day after such date which is not a Saturday, Sunday or legal holiday.
[NO FURTHER TEXT ON THIS PAGE]
[SIGNATURE PAGE FOLLOWS IMMEDIATELY]
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IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed as
of the day and year first above written.
Date:__________________ SELLER:
City of Evanston, an Illinois municipal corporation
By: Wally Bobkiewicz
Title: City Manager
Date:__________________ BUYER:
Ward Eight, LLC
____________________________________
By: Anne Carlson
Title: Manager
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EXHIBIT A
LEGAL DESCRIPTION OF THE PROPERTY
LOT 6 AND THE EAST 0.62 FEET OF LOT 5 IN BLOCK 1 IN NILES HOWARD
TERMINAL ADDITIONAL, BEING A SUBDIVISION OF THE SOUTH 6.25 CHAINS (412
½ FEET) OF THAT PART OF THE NORTHEAST ¼ OF SECTION 30, TOWNSHIP 41
NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, LYING WEST OF
THE RIGHT OF WAY OF THE CHICAGO AND NORTH WESTERN RAILROAD IN COOK
COUNTY, ILLINOIS.
Real property address: 629-631 Howard Street, Evanston, Illinois, 60202
PIN: 11-30-209-024-0000
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EXHIBIT B
PERSONAL PROPERTY
All personal property, if any, located on the Realty (other than any personal property owned by a
tenant, as applicable)
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For City Council meeting of February 9, 2015 Item A19
Ordinance 14-O-15: P Liquor License Sale of Alcohol for On Site Consumption
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 14-O-15, Amending City Code Section 3-4-6-(P) to Allow for
the Retail Sale of Alcohol for On-Site Consumption
Date: January 12, 2015
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 14-O-15.
This ordinance was introduced at the January 26, 2014 City Council meeting.
Summary:
Ordinance 14-O-15 amends Evanston City Code of 2012 Subsection 3-4-6-(P), as
amended, to permit the retail sale of alcohol for on-site consumption by persons of at
least twenty-one (21) years of age during the hours of noon to 10:00 p.m. on any
Sunday through Thursday and during the hours of noon and 11:00 p.m. on any Friday
and Saturday. Each individual serving shall contain no more than two (2) fluid ounces
of alcohol, and a licensee can sell no more than a total of ten (10) fluid ounces of
alcohol per person for on-site consumption per day. Alcohol to be sold for on-site
consumption must be manufactured on-site, excluding aperitifs and liqueurs. Business
Representative Paul Hletko requested the revision of the Class P Liquor Permit in line
with his evolving business model.
Legislative History:
At the December 11, 2014 Liquor Control Review Board meeting, Company requested
consideration to allow for sale of alcohol for on-site consumption for the Class P Liquor
License and the Board recommended the approval of the proposed amendment.
Alderman Wynne and other 3rd Ward residents were present at the meeting to hear the
particulars regarding the proposed revision.
Attachments:
Ordinance 14-O-15
Minutes of the December 11, 2014 Liquor Control Review Board meeting
Memorandum
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1/15/2015
14-O-15
AN ORDINANCE
Amending City Code Section 3-4-6-(P) to Allow for the Retail Sale of
Alcohol for On-Site Consumption
NOW, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-4-6-(P) of the Evanston City Code of 2012, as
amended, is hereby further amended and revised to read as follows:
(P) CRAFT DISTILLERY licenses, which shall authorize the on-site production and
storage of alcohol in quantities not to exceed thirty thousand (30,000) gallons for
one (1) year after the effective date of this amendatory ordinance and thirty-five
thousand (35,000) gallons thereafter, the sale of such alcohol to persons of at
least twenty-one (21) years of age for consumption off-premises, and on-site
sampling of such alcohol. It also authorizes on-site sampling and retail sale for
consumption of such alcohol by persons of at least twenty-one (21) years of age.
Sales of alcohol (1) not classified as aperitifs and/or liqueurs; and (2)
manufactured outside the facility are prohibited. Such craft distillery licenses shall
be issued subject to the following conditions:
1. It shall be unlawful for a class P licensee to sell a container of alcohol for
off-premises consumption unless the container is greater than or equal to
200 milliliters in volume.
2. Class P licensees may, during authorized hours of business, offer
samples of the alcohol, or alcohol for retail sale, the alcohol permitted to
be produced and sold pursuant to this classification. Licensees shall not
provide more than three (3) free samples, each of which shall not exceed
one-quarter (0.25) fluid ounce, to any person in a day. Licensees may sell
samplesalcohol for on-site consumption, but the volume of alcohol per
servingany sample sold shall not exceed one (1)two (2) fluid ounces and
the total volume of all samplesalcohol servings sold to any person in a day
shall not exceed two and one-half (2.5)ten(10) fluid ounces. Licensees
shall not provide and/or sell more than two and one-half (2.5) fluid ounces
of samples to any person in a day. Class P licensees must have at least
one (1) BASSET-certified site manager on premises whenever alcohol is
available for on-site consumptionoffering samples of alcohol. All persons
who sell, open, pour, dispense or serve alcohol shall be BASSETT
certified. Class P licensees must provide food service whenever alcohol is
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available for on-site consumption, in accordance with the specifications
applicable to retail sale for on-site consumption. The licensee is strictly
liable for complying with all provisions regarding food service. Alcohol for
product sampling or retail sale for on-site consumption shall be sold and
dispensed only in containers provided by the licensee. Alcohol sold within
the licensed premises for consumption on the premises shall not be
removed from the licensed premises.when offering samples of alcohol.
3. It shall be unlawful for the holder of a class P license to provide a sample
of or sell any alcohol for off-site consumption before the hour of 10:00 a.m.
or after the hour of 10:00 p.m. on any Monday, Tuesday, Wednesday, or
Thursday; before the hour of 10:00 a.m. or after the hour of 11:00 p.m.
Friday and Saturday; and before the hour of 12:00 noon and after the hour
of 10:00 p.m. on Sunday.
4. It shall be unlawful for the holder of a class P license to sell any alcohol for
on-site consumption before the hour of noon or after the hour of 10:00
p.m. on any Sunday, Monday, Tuesday, Wednesday, or Thursday; and
before the hour of noon or after the hour of 11:00 p.m. Friday and
Saturday.
5. Every class P licensee must have a valid craft distiller license from the
State of Illinois. Every licensee shall maintain accurate records as to (1)
the total gallonage of alcohol manufactured on the premises; and (2) the
total gallonage of alcohol sold to individuals not holding a State liquor
license. Licensee shall produce said records to the City upon request.
5.6. Every employee of a class P licensee who participates in the production of
alcohol, pursuant to this license class, must be BASSET-certified.
The annual single payment fee for initial issuance or renewal of such license shall be
one thousand eight hundred dollars ($1,800.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
one thousand eight hundred ninety dollars ($1,890.00).
No more than one (1) such licenses shall be in force at any one (1) time.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
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without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 9: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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MEETING MINUTES
Liquor Control Board
Thursday, December 11, 2014 11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Mayor Elizabeth Tisdahl, Marion Macbeth, Dave Skrodzki; Byron
Wilson
Members Absent: Dick Peach
Staff Present: W. Grant Farrar, Theresa Whittington
Others Present: Paul Hletko (Few Spirits); Alderman Melissa Wynne (Ward 3); Nikki
Hiltwein; Jason Balla (The Stained Glass)
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
CALL TO ORDER
The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at
11:00 a.m.
NEW BUSINESS
Few Spirits LLC, Few Spirits, 918 Chicago Avenue, Evanston, IL 60202
Consideration of an amendment to class P (Craft Distillery) to allow for sale of alcohol
for on premise consumption. Paul Hletko (PH) explained that the license modification is
being sought primarily for special events such as Few Friday events etc. The idea is to
draw people into the tasting room.
Dave Skrodzki asked how the proposal differs from what is currently allowed. PH
explained that the code currently only allows for a pour or tasting. PH is seeking an
amendment to allow for full 2 oz. pours that can also be used in cocktails. The cocktails
would be made exclusively from Few brand liquor.
Mayor Tisdahl asked if there would be food offered to patrons. PH responded that there
are not plans to install a kitchen but that he plans to offer snacks and food trucks.
Alderman Wynne asked where the food trucks would park. PH responded that they
would park in the alley. The expected frequency at this point in time is about once a
week.
Grant Farrar directed PH to reach out to the Director of Parking, Rick Voss, for
clarification on the parking requirement for businesses. PH stated that the tasting room
only holds approximately 10-12 people. The plan is to develop a high end cocktail
lounge limited to a small crowd. Alderman Wynne asked about the hours. PH stated that
the hours would be 5-8:30 pm.
Grant Farrar asked PH to submit a revised plan along with excerpts from relevant State
statute that allows for on-site consumption at distilleries.
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Page 2 of 2
Nikki Hiltwein asked if the changes to Class P would impact Sketchbook brewery (Class
P-1). Grant Farrar explained that they are entirely different license classes.
The request for amendment was approved by the board. The matter of amendment
approval will be placed on the agenda of the 1/26/15 City Council meeting, pending
receipt of requested documentation.
Sketchbook Brewing Company, 825 Chicago Avenue, Evanston, IL 60202
No representative of Sketchbook Brewing was present at the meeting. Matter removed
from the agenda.
The Stained Glass, 1735 Benson Ave., Evanston, IL 60201
Consideration of an amendment to class C (restaurant/core area) to allow for service of
alcohol to begin on Sundays at 11:00 a.m. Jason Balla (owner) requested an
amendment to Sunday hours to allow for alcohol service to begin at 11:00 a.m. the
liquor code currently allows alcohol service to begin at Noon on Sundays. The change
to 11:00 am would allow Mr. Balla to offer alcoholic drinks during his Sunday brunch.
The Mayor supported the request and directed Theresa Whittington to send a courtesy
notice to the Aldermen of the core area and to send notice to all other Class C
licensees.
The request for amendment was approved by the board. The matter of amendment
approval will be tentatively placed on the agenda of the 1/26/15 City Council meeting,
pending submission of requested courtesy notices.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl, Mayor at 11:22 a.m., December 11, 2014.
Respectfully Submitted,
Theresa Whittington
Liquor Licensing Manager, Legal Department
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PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, February 9, 2015
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF JANUARY 26, 2015
III. ITEMS FOR CONSIDERATION
(P1) Approval of 2015 Open Communities Landlord Tenant Program
The Housing and Homelessness Commission and staff recommend approval of a
$35,000 renewal grant to Open Communities to continue the Evanston Landlord
Tenant Program through December 31, 2015. Funding is provided by the City’s
Affordable Housing Fund, Account 250.21.5465.62490
For Action
(P2) Ordinance 18-O-15, Granting a Special Use for a Wholesale Goods
Establishment for Few Spirits at 2308 Main Street
The Zoning Board of Appeals and City staff recommend the adoption of Ordinance
18-O-15 granting a special use permit for a Wholesale Goods Establishment for Few
Spirits in the C1 Commercial District. The applicant has complied with all zoning
requirements, and meets all of the standards for a special use for this district.
For Introduction
(P3) Resolution 15-R-15 designating 1823 Church Street, Evanston, Illinois, the
“Morrison Cultural Center”
Staff recommends approval of Resolution 15-R-15, which would designate the
property located at 1823 Church Street (formerly known as the BooCoo Cultural
Center) the “Morrison Cultural Center” named for Dr. William H. “Doc” Morrison
For Action
IV. ITEM FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Planning & Development Committee Meeting
Minutes of January 26, 2015
7:15 p.m.
Council Chambers - Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Fiske, J. Grover, D. Holmes, A. Rainey, M. Tendam
D. Wilson, M. Wynne
STAFF PRESENT: M. Masoncup, M. Muenzer, B. Newman
PRESIDING OFFICIAL: Ald. Fiske
I. DECLARATION OF QUORUM
A quorum being present, Chair Fiske called the meeting to order at 7:35 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF JANUARY 12 , 2015
Ald. Rainey moved to approve the minutes of the January 12, 2015 meeting,
seconded by Ald. Tendam.
The Committee voted unanimously 7-0 to approve the January 12, 2015
minutes.
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 13-O-15, Granting Zoning Relief for an Open Parking Space in
the Front Yard at 521 Ridge Avenue
The Zoning Board of Appeals recommends the adoption of Ordinance 13-O-15
granting zoning relief to establish one open parking space in the front yard at 521
Ridge Avenue. City staff recommends that if City Council chooses to approve the
zoning relief, a condition be imposed for the removal of the extraneous curb cut and
driveway apron on Elmwood Avenue.
For Introduction
Ald. Rainey moved to introduce Ordinance 13-O-15, seconded by Ald. Tendam.
Chair Fiske called those who wished to speak to the podium.
Ald. Burrus said the project is in her ward and she supports it.
The Committee voted by majority 6-1 with Chair Fiske opposed, to introduce
Ordinance 13-O-15.
(P2) Ordinance 12-O-15, Granting a Special Use for a Type 2 Restaurant,
Clucker’s Charcoal Chicken, at 1936 Maple Avenue
The Zoning Board of Appeals and City staff recommend the adoption of Ordinance
12-O-15 granting a special use permit for a Type 2 Restaurant, Clucker’s Charcoal
Chicken, in the B1 Business District.
For Introduction
DRAFT –
NOT APPROVED
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Planning & Development Committee Meeting
Minutes of January 26, 2015
Page 2 of 2
Ald. Holmes moved to introduce Ordinance 12-O-15, seconded by Ald. Tendam.
The Committee voted unanimously 7-0 to introduce Ordinance 12-O-15.
(P3) Ordinance 152-O-14, Amending Hotel-Motel Tax to Add Bed and Breakfast
Establishments
Staff submits at request of Alderman Fiske consideration of Ordinance 152-O-14
which expands the type of accommodations subject to the Hotel-Motel Tax.
For Introduction
Mark Muenzer, Director of Community Development, explained that the Law Dept.
had prepared the ordinance at the request of Chair Fiske.
Ald. Rainey said:
• The only licensed B&B has turned out to be exquisite, and not a party house
• Taxing this B&B will cost more than the revenue it will collect
• Regulations inhibit a flourish of many B&B’s
Ald. Ra iney moved to retain the item on agenda until an accounting of all the
illegal B&B’s is provided by staff, seconded by Ald. Tendam.
Wally Bobkiewicz, City Manager, discussed the rules about “holding in committee”
as they pertain to City Council versus P&D.
The Committee voted by majority, 4-3 with Chair Fiske, Ald. Wilson and Ald.
Wynne opposed, to hold the item in committee until information is provided
about how much revenue will be generated, what it costs staff to bill an entity
and an accounting of illegal B&B’s.
Chair Fiske argued that there are more B&B’s popping up.
IV. ITEMS FOR DISCUSSION
There were no items for discussion.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
Ald. Wynne moved to adjourn, seconded by Ald. Wilson.
The Committee voted unanimously 7-0 to adjourn.
The meeting was adjourned at 7:47 p.m.
Respectfully submitted,
Bobbie Newman
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For City Council meeting of February 9, 2015 Item P1
Business of the Council by Motion: Open Communities Landlord Tenant Program
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Sarah Flax, Housing and Grants Administrator
Mary Ellen Poole, Housing Planner
Subject: Approval of 2015 Open Communities Landlord Tenant Program
Date: January 29, 2015
Recommended Action
The Housing and Homelessness Commission and staff recommend approval of a
$35,000 renewal grant to Open Communities to continue the Evanston Landlord Tenant
Program. The City has partnered with Open Communities to provide tenant landlord
services to Evanston residents and property owners since August 1, 2011. In 2014, the
City of Evanston provided a grant of $35,000. This renewal grant would fund the
continuation of services from January 1 through December 31, 2015.
Funding Source:
Funding is provided by the City’s Affordable Housing Fund, Account 250.21.5465.62490
Discussion
Open Communities provides responses and guidance on housing related issues raised
by Evanston landlords and tenants, and upholds Evanston’s Landlord-Tenant
ordinance. Open Communities has proven expertise with landlord tenant issues and the
capacity to deliver services at the Levy Center and the Lorraine H. Morton Civic Center.
The recommendation of $35,000 is level funding with 2014.
Open Communities has provided the following services and met the following goals
from September 2013-August 2014:
• Responded to 319 calls from Evanston residents relating to renting and landlord
tenant issues from September 2013-August 2014, an average of 26 calls per
month.
• Participated in two Northwestern Housing Fairs in Dec. 2013 and January 2014
• Met with and trained the Evanston Police Department Problem Solving Team in
January 2014
Memorandum
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• Provided assistance to low income tenants living at 319 Dempster Ave. on rights
and responsibilities in February 2014
• Provided a training for City 311 staff in February 2014
• Conducted a property manager/landlord training in March 2014
• Conducted a tenant training on rights and responsibilities in April 2014
• Worked with the tenants of 1620 Washington, a 5-unit rental building going
through foreclosure to avoid displacement
• Advised tenants in the TBRA program who were experiencing conflicts with their
landlord on their rights.
Open Communities maintains detailed records of the number of calls received and the
nature of the issues/questions. Examples include concerns about repairs, security
deposits, evictions and early termination of a lease. A summary of calls/cases from
September 2013 through August 2014 is attached. In addition, Open Communities’ staff
tracks their time spent working with Evanston clients as well as the incomes of
households assisted.
Open Communities maintains office hours at the Levy Center on the first Thursday of
the month and at Civic Center on remaining Thursdays from 9am – Noon in room 3108
to provide convenient access for Evanston clients. Clients may also set up meeting
times outside those hours with Open Communities by calling 847-501-5760.
The Open Communities renewal grant agreement would run from January 1– December
31, 2015. Open Communities deliverables would include:
• Responding to approximately 33 Evanston calls/cases each month, or an
estimated 400 calls/cases in total. This represents an increase of approximately
20%.
• Conducting at least two City-wide trainings for tenants and landlords and one
with the Evanston Police Department to answer questions about tenant landlord
issues and rights. New topics not addressed in 2014 would be presented.
• Managing/maintaining the Landlord Tenant Project website, which includes
details of Evanston’s ordinance (http://landlordtenantproject.org).
• Assisting the City with special projects, including: the revision of the fair housing
brochure to incorporate new amendments to the Evanston Human Rights
ordinance, curriculum design for the Safe and Healthy Homes initiative, advising
tenants and/or landlords at troubled buildings.
Open Communities will continue to provide monthly reports detailing the Evanston
caseload as well as to maintain office hours at the Civic Center and Levy Center.
Payments would be made in March 2015 and July 2015, pending receipt of the monthly
reports.
Attachments
Summary data of cases handled (including map) and other Landlord-Tenant activities
undertaken by Open Communities from September 2013 – August 2014.
Page 2
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Evanston Landlord-Tenant Cases September 2013-August 2014
Note: Not all cases are listed on the map, as some individuals declined to provide an address.
LANDLORDS
TENANTS
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Figure 1: Number of Landlord/Tenant Cases, September 2013-August 2014:
Table 1: Monthly Breakdown of Cases by Type, Sept 2013-August 2014:
Month Landlord Tenant Total
September 5 23 28
October 2 14 16
November 2 17 19
December 3 10 13
January 5 12 17
February 6 33 39
March 6 27 33
April 6 20 26
May 5 27 32
June 5 25 30
July 11 23 34
August 6 26 32
September 2013-August 2014 62 257 319
0
5
10
15
20
25
30
35
Landlord-Tenant Case Volume:
September 2013-August 2014
LANDLORD
TENANT
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Figure 2: Frequency of Grievance by Type, September 2013-August 2014:
Note: The total number of recorded grievances, 425, is greater than the amount of cases, 319, because many
cases feature 2 or 3 different issues that need to be addressed.
The distribution of grievances is the best indicator available to determine the focus of our trainings and
educational events.
Table 2: Type of Grievance by Percentage (Aggregate), September 2013-August 2014
Type of Grievance Percent of Total
Maintenance 22%
Eviction 19%
Disturbance 14%
Security Deposits 14%
Early Termination 10%
Lease Concerns 8%
Pest Problems 5%
Utilities 3%
Subletting 2%
Foreclosure Eviction 1%
Lock Out 1%
93
80
61
58
42
35
23
15 10
4 4
Maintenance
Eviction
Disturbance
Security Deposits
Early Termination
Lease Concerns
Pest Problems
Utilities
Subletting
Foreclosure Eviction
Lock Out
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Figure 3: Annual Case Volume by Evanston City Ward:
The fairly scattered distribution indicates that this service reaches all parts of the city. The housing stock in
Wards 6 and 7 is primarily single-family with high rates of home-ownership, hence their singificantly lower
totals.
0
10
20
30
40
50
60
70
Case Volume by Ward:
September 2013-August 2014
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September 2013:
The caller is a single father living with two children West Evanston. He came home to find the door locked in
his unit and the windows were screwed shut. The tenant was behind in rent and the landlord locked him out.
After calling Open Communities the tenant called 911 and had an officer come over, the tenant was able to
get back in his unit, but decided it was unsafe to stay in the unit. The tenant has secured a new apartment,
but has also obtained legal representation through a private attorney. Right now they are working on setting
up a settlement agreement to compensate the tenant. The tenant moved into a different apartment with a
better landlord and management company in south Evanston.
October 2013:
See attached blog.
November 2013:
The caller is a new landlord and recently purchased a new rental unit in Evanston. He called to learn about
being a landlord and how to rent the unit to a voucher holder. Staff helped him gather all the correct
information to give to the tenants and referred him to the Community Investment Corporation for property
management training. The landlord hopes to lease up the unit by December 1, 2013.
December 2013:
The caller is a new landlord and recently purchased a new rental unit in Evanston. The landlord had a tenant
moving out and wanted to now the security deposit rules. The tenant had caused some minor damage and
the landlord wanted to make sure he was properly withholding money from the deposit. The landlord
followed the proper rules and was able to cover his damages while returning the remainder of the deposit to
the tenant.
January 2014:
A landlord in Evanston called because his tenant was making repeated calls for repairs in his unit. The landlord
noticed that the damage was not normal wear and tear on the unit; rather it was due to negligence and
vandalism. Staff explained that the landlord can charge the tenant for the damage to the unit and if the
tenant does not pay it can be added to the next rental payment with a 14 day notice. The landlord put
together the notice and the tenant paid the amount due.
February 2014:
A tenant lives in a basement unit in Evanston and she is newly pregnant. The landlord had tried to do some
repairs on the heater a few weeks prior and they were not working well. The tenant complained of headaches
and was worried about carbon monoxide. The landlord was not fixing the heater properly and the tenant
decided the best solution was to move. After moving the landlord stated the tenant must pay rent for the
term of the lease. Staff helped the tenant put together a 30 day notice to correct. The landlord received the
notice and let the tenant out of her lease and excused her from paying rent from the date she moved out.
March 2014:
A tenant is a returned veteran from Afghanistan and was renting a room in Evanston. When the tenant moved
in the landlord became very aggressive and constantly threatening to kick the tenant out. The tenant decided
to move from this situation in order to protect himself, Evanston Police were involved. After moving the
landlord refused to return his security deposit or prepaid rent. The tenant had paid three months in advance
plus a security deposit. Staff helped the tenant draft a letter demanding the money back. The tenant received
a check a week later.
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April 2014:
The tenant’s shower in her unit was broken and she called the landlord to fix the problem. The landlord did fix
the shower, but it still did not work properly. After numerous calls to the landlord he refused to return to fix
the shower. Open Communities helped the tenant complete a repair and deduct and the tenant has
contracted with a plumber to properly fix the problem. For the month of May the tenant will pay her rent
minus the portion paid to the plumber to fix the shower.
May 2014:
The caller is a landlord who wants to rent her condo out in Evanston. She had a tenant with a Housing Choice
Voucher come to view the unit and was rather skeptical. After speaking to Open Communities and learning
about the program she felt more comfortable and decided to rent to the tenant with the HCV. The condo
board found out about the tenant with the vouchers and tried to stop the owner from renting. The owner
used the fact sheets about Source of Income discrimination and said they cannot stop her from renting to
qualified tenants. The tenant is scheduled to move in on June 1, 2014.
June 2014:
The caller is going through a divorce and wants to leave her unit for a more affordable place. When she
approached her landlord about terminating her lease the landlord would not allow it. The tenant called Open
Communities who helped her understand how to sublet and what the process is. The tenant is now searching
for new Sublette’s beginning in July 2014.
July 2014:
A landlord in Evanston was interested in properly paying the security deposit interest owed to tenants after
they moved out. Open Communities was able to discuss proper measures for paying security deposit interest
as well as the importance of that as a protection for tenants. The landlord also wanted “best practices” advice
and we were able to provide move-in checklists, information on how to properly issue notices, as well as bed
bug and wear-and-tear fact sheets that the landlord can share with new tenants to create clearer agreements.
Case was closed after the landlord issued security deposit interest correctly with proper calculations.
August 2014:
A tenant in Evanston had moved out of a unit two weeks after the lease ended, but offered to pay the landlord
pro-rated rent for the additional time in the unit. The landlord filed for possession of the unit even though the
pro-rated rent check was accepted, and the tenant never responded because they had already moved out. The
landlord returned their check to them in person a few days before the sheriff was due for the eviction
summons. The tenants were able to reconcile this discrepancy through the court and have since moved into a
new dwelling unit, despite the landlord’s unwillingness to call ahead to cancel the sheriff’s summon. The case
was closed after tenant rights and eviction information was presented to the tenant and Open Communities
made legal referrals to handle potential legal eviction questions on their record.
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Tuesday, 15 October 2013
New Beginnings
[Photo: Monique, Jay and their children in front of their home]
We met with Monique to ask her about her success story and she began by saying that she just “took it one step at a time
with a trusted path, asked questions and had options. Brendan answered a lot of questions for us.”
About two years ago, Monique contacted Brendan Saunders, our director of Organizing and Advocacy, because she
found out that the apartment she was renting was in foreclosure, due to letter from an Open Communities outreach
worker*. She remembers Brendan reassuring her to “just hang tight.” He informed her of her rights as a renter; she had at
least 90 days until she could be asked to move out**. “It gave us a measure of ‘you don’t have to panic here.’ You do have
rights" said Monique.
Simultaneously, things were looking up for her family. The other families moved out so she was able to take in two rescue
dogs that live in the basement apartment. “My kids’ dreams came true.” Monique decided to look at things in a positive
light. She had 90 days since she received the letter to move out, which happened to fall on Christmas Day. “I saw it as a
new beginning whether I got to stay in the building or if I was supposed to move on.”
Monique really loves her community in Evanston. “It is diverse and close to the lake.” She didn’t want to have to change
her two children’s schools. Signs started being posted that the water would be turned off. Monique and her husband, Jay,
started paying the water bill and the gas bill upstairs so that pipes didn’t bust during the winter. They were thinking of
buying the building when the investment firm that bought the building contacted them. Monique mentioned this to the man
on the phone. “He took a little sliver of a door that was open” and asked her to bid. As they bid back and forth, it was clear
they wanted to make this a “win-win”; a quick flip for the firm to make money and allowing an Evanston family to own a
house and stay in Evanston.
A deal was made but there were delays with the bank. “Things were drawn out for months and we hadn’t even paid any
rent to the firm.” Right as they were about the close, Jay became unemployed and had a month until he began his new
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job. The investment firm then let Monique and Jay rent the place until the employment confirmation paperwork could be
processed.
Today, Monique and Jay live with their two children in the building they own. The total process from final foreclosure date
to ownership date was 11 months. They are now landlords for a family who rent upstairs and “it is obvious a friendship is
forming.” They just moved from Chicago to Evanston as their family continues to grow. Open Communities is working to
train Monique and her husband how to be effective property managers. This service is available due to a generous grant
for Landlord and Tenant Education and Dispute Resolution from the City of Evanston.
“My recommendation to anyone in foreclosure is ‘don’t panic’”. Months after contacting Open Communities, Monique’s
family went from being renters with unreliable landlords to potentially homeless to landlords with new friendly neighbors.
Congratulations to you, Monique and Jay! It pays to see the light and this is truly the new beginning you envisioned on
that sunny day at the post office when you received your 90-day letter.
*The Cook County Circuit Court Foreclosure Mediation Program, as administered by The Chicago Community
Trust, provides free housing counseling and legal services to Cook County homeowners and families in foreclosure. The
program is aimed at helping homeowners resolve their mortgage cases in the most timely and respectful manner
possible. To participate in the mediation program, you must be a resident of Cook County who has a received a
foreclosure summons. To participate, call the toll free help line at 877-895-2444 or request an appointment on-line
at www.CookCountyForeclosureHelp.org.
**This would not have been possible without the support of both the City of Evanston and the Woods Fund of Chicago.
- See more at: http://www.open-communities.org/blog_direct_link.cfm/blog_id/49923#sthash.So6WAMUQ.dpuf
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Organizing Services:
• Open Communities has been working with the residents at 1620 Washington Street after they found
out their building was in foreclosure. Initially Open Communities met with the residents to talk about
their rights and the process of a foreclosure for multifamily renters. The residents wanted to remain in
their building and were looking for a way to stay. Open Communities connected them with Rob
Anthony from Community Partners for Affordable Housing. Rob viewed the unit and decided that it
was a good investment and he would like to make an offer on the building. During this time the
residents had received legal summons to go to court and Open Communities helped connect the
residents to Lawyers’ Committee for Better Housing for legal representation. The offer was proposed
to the realtor who stated that Fannie Mae (owners of the property) might not be interested. Open
Communities contacted James Yoo at Representative Jan Schakowsky’s staff to start a conversation
with Fannie Mae. Fannie Mae was interested in the offer and began working with CPAH to set up a
deal. An agreement was reached and a closing date is scheduled for November 7, 2014. CPAH will be
rehabbing all the units and will allow all the units to remain affordable. Two possibly three families will
be remaining in the building. One family was able to purchase a single family home through one CPAH.
• Open Communities worked with a group of students from 1021 Garnett Place. The group called
because the unit was dirty and had some building code violations. The residents wanted to break lease
and move into a safer location. Open Communities helped the residents write 30 day notices to
correct and the landlord did correct the violations. Some of the residents had already signed a lease
with a new place prior to the 30 day notice to correct and were stuck with two leases. Open
Communities helped the residents understand how to sublet and helped then through the process to
find sublettees and in turn be protected from having multiple leases. Open Communities helped the
residents act with one voice and have one conversation with the landlord, also Open Communities
helped the residents set up a documentation system in order to keep track of all interactions with the
landlord. In the end the residents were able to stay and live out their lease.
• Open Communities worked with residents at 2113-2115 Maple Ave. The property was purchased by a
new owner who wanted to rehab the units immediately. The manager of the property claimed that
the City of Evanston had condemned the building and the residents had to leave. After investigation it
was found out that this was not true. Open Communities met with the residents and helped draft a
letter stating their situation and offering to leave their lease early, but not in the timeframe the
manager provided. When the manager said they had to leave immediately she stated an engineer saw
the property and claimed it was unsafe, the residents were engineering students at Northwestern and
demanded to see the report. When the manager could not produce the report the residents
demanded the right to live out their lease. In the end the residents decided to consolidate into one
unit and even break their lease early at the end of summer term (July) rather than remain until the end
of August. The manager threatened legal action and the group contacted legal services who helped
them draft a second letter. In the end the residents moved at the end of July and got their security
deposits returned in full. Also, the residents were able to negotiate a lower rent for the few months
they were inconvenienced by the construction happening on the building.
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Calendar of Events:
December 2013: Northwestern Student Housing Fair 190 People Attended
January 2014: Northwestern Housing Fair 227 People Attended
Evanston Police Problem Solving Team Training 13 People Attended
February 2014: 319 Dempster Tenant Training 13 People Attended
311 Services Training 12 People Attended
March 2014: Property Manager/Owner Training 26 People Attended
April 2014: Tenant Training 19 People Attended
CIC Property Management Training (Fair Housing) 7 People Attended
July 2014: Friendly witness to case involving an Evanston property owner
A total of 507 people were reached about landlord and tenant rights and responsibilities through Open
Communities outreach events and trainings.
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Ward 1 Landlord-Tenant Profile Figure 1: Frequency of Grievance by Type, September 2013-August 2014:
Table 1: Landlord-Tenant Cases, Cumulative Volume September 2011-Present:
Figure 2: Ward 1 Intake Map September 2013-August 2014:
5
6
2
1
5
1
1 1
Maintenance
Eviction
Disturbance
Security Deposits
Lease Concerns
Pest Problems
Early Termination (0)
Utilities
Subletting
Foreclosure Eviction (0)
Lock Out (0)
Year Landlord Tenant Total
(Sep-Dec) 2011 0 9 9
2012 2 15 17
2013 2 13 15
(Jan-Aug) 2014 3 14 17
Program Totals 7 51 58
LANDLORDS
TENANTS
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Ward 2 Landlord-Tenant Profile Figure 1: Frequency of Grievance by Type, September 2013-August 2014:
Table 1: Landlord-Tenant Cases, Cumulative Volume September 2011-Present:
Year Landlord Tenant Total
(Sep-Dec only) 2011 5 14 19
2012 8 23 31
2013 14 28 42
(Jan-Aug) 2014 6 21 27
Program Totals 33 86 119 Figure 2: Ward 2 Intake Map September 2013-August 2014:
13
13
7
10
6
0 4
0
0 0
1 Maintenance
Eviction
Disturbance
Security Deposits
Lease Concerns
Pest Problems
Early Termination (0)
Utilities (0)
Subletting (0)
Foreclosure Eviction (0)
Lock Out
LANDLORDS
TENANTS
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Ward 3 Landlord-Tenant Profile Figure 1: Frequency of Grievance by Type, September 2013-August 2014:
Table 1: Landlord-Tenant Cases, Cumulative Volume September 2011-Present:
Year Landlord Tenant Total
(Sep-Dec only) 2011 0 16 16
2012 8 28 36
2013 2 37 39
(Jan-Aug) 2014 3 19 22
Program Totals 13 100 113 Figure 2: Ward 3 Intake Map September 2013-August 2014:
10
6
8 3
5
5
4
4 1
0 0 Maintenance
Eviction
Disturbance
Security Deposits
Lease Concerns
Pest Problems
Early Termination
Utilities
Subletting
Foreclosure Eviction (0)
Lock Out (0)
LANDLORDS
TENANTS
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Ward 4 Landlord-Tenant Profile Figure 1: Frequency of Grievance by Type, September 2013-August 2014:
Table 1: Landlord-Tenant Cases, Cumulative Volume September 2011-Present:
Year Landlord Tenant Total
(Sep-Dec only) 2011 1 17 18
2012 2 22 24
2013 7 23 30
(Jan-Aug) 2014 2 20 22
Program Totals 12 82 94 Figure 2: Ward 4 Intake Map September 2013-August 2014:
10
2
8
5
3
2
6
1 2 1 1
Maintenance
Eviction
Disturbance
Security Deposits
Lease Concerns
Pest Problems
Early Termination
Utilities
Subletting
Foreclosure Eviction
Lock Out
LANDLORDS
TENANTS
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Ward 5 Landlord-Tenant Profile Figure 1: Frequency of Grievance by Type, September 2013-August 2014:
Table 1: Landlord-Tenant Cases, Cumulative Volume September 2011-Present:
Year Landlord Tenant Total
(Sep-Dec only) 2011 3 26 29
2012 14 45 59
2013 2 39 41
(Jan-Aug) 2014 11 36 47
Program Totals 30 146 176 Figure 2: Ward 5 Intake Map September 2013-August 2014:
18
18
10
14
5
1
6
6 2
1
2
Maintenance
Eviction
Disturbance
Security Deposits
Lease Concerns
Pest Problems
Early Termination
Utilities
Subletting
Foreclosure Eviction
Lock Out
LANDLORDS
TENANTS
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Ward 6 Landlord-Tenant Profile Figure 1: Frequency of Grievance by Type, September 2013-August 2014:
Table 1: Landlord-Tenant Cases, Cumulative Volume September 2011-Present:
Year Landlord Tenant Total
(Sep-Dec only) 2011 1 7 8
2012 2 8 10
2013 2 7 9
(Jan-Aug) 2014 5 7 12
Program Totals 10 29 39 Figure 2: Ward 6 Intake Map September 2013-August 2014:
4
6
3
3
0
1
3
0
1
0 0 Maintenance
Eviction
Disturbance
Security Deposits
Lease Concerns (0)
Pest Problems
Early Termination
Utilities (0)
Subletting
Foreclosure Eviction (0)
Lock Out (0)
LANDLORDS
TENANTS
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Ward 7 Landlord-Tenant Profile Figure 1: Frequency of Grievance by Type, September 2013-August 2014:
Table 1: Landlord-Tenant Cases, Cumulative Volume September 2011-Present:
Year Landlord Tenant Total
(Sep-Dec only) 2011 1 4 5
2012 3 10 13
2013 6 11 17
(Jan-Aug) 2014 4 6 10
Program Totals 14 31 45 Figure 2: Ward 7 Intake Map September 2013-August 2014:
2
4
2 4
2
0
3
0 0 0 0
Maintenance
Eviction
Disturbance
Security Deposits
Lease Concerns (0)
Pest Problems (0)
Early Termination
Utilities (0)
Subletting (0)
Foreclosure Eviction (0)
Lock Out (0)
LANDLORDS
TENANTS
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Ward 8 Landlord-Tenant Profile Figure 1: Frequency of Grievance by Type, September 2013-August 2014:
Table 1: Landlord-Tenant Cases, Cumulative Volume September 2011-Present:
Year Landlord Tenant Total
(Sep-Dec only) 2011 3 23 26
2012 11 47 58
2013 8 48 56
(Jan-Aug) 2014 6 35 41
Program Totals 28 153 181 Figure 2: Ward 8 Intake Map September 2013-August 2014:
19
16
13
12
5
9
5 2 2 2
0 Maintenance
Eviction
Disturbance
Security Deposits
Lease Concerns
Pest Problems
Early Termination
Utilities
Subletting
Foreclosure Eviction
Lock Out (0)
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Ward 9 Landlord-Tenant Profile Figure 1: Frequency of Grievance by Type, September 2013-August 2014:
Table 1: Landlord-Tenant Cases, Cumulative Volume September 2011-Present:
Year Landlord Tenant Total
(Sep-Dec only) 2011 3 8 11
2012 13 33 46
2013 3 32 35
(Jan-Aug) 2014 7 25 32
Program Totals 26 98 124 Figure 2: Ward 9 Intake Map September 2013-August 2014:
12
10
8 6
5
4
10
1 1
0 0 Maintenance
Eviction
Disturbance
Security Deposits
Lease Concerns
Pest Problems
Early Termination
Utilities
Subletting
Foreclosure Eviction (0)
Lock Out (0)
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For City Council meeting of February 9, 2015 Item P2
Ordinance 18-O-15 Special Use for a Wholesale Goods Establishment for Few Spirits at
2308 Main Street
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Lorrie Pearson, Planning and Zoning Administrator
Melissa Klotz, Zoning Planner
Subject: Ordinance 18-O-15, Granting a Special Use for a Wholesale Goods
Establishment for Few Spirits at 2308 Main Street
Date: January 27, 2015
Recommended Action
The Zoning Board of Appeals and City staff recommend City Council adoption of
Ordinance 18-O-15 granting a special use permit for a Wholesale Goods Establishment
for Few Spirits in the C1 Commercial District. The applicant has complied with all
zoning requirements, and meets all of the standards for a special use for this district.
Summary
2308 Main Street is located on the south side of Main Street, between Fowler and Pitner
Avenues in the C1 Commercial District, just east of the Food 4 Less commercial center.
The property is surrounded by a mixture of commercial and light industrial uses.
The applicant proposes to expand the existing Wholesale Goods Establishment located
at 2310 Main Street that received special use approval in 2013. Few Spirits is an
established Evanston distillery that produces spirits such as whiskey and gin at 918
Chicago Avenue. Once produced, the spirits are transferred to the Main Street location
for aging, bottling, and wholesaling. The proposed special use expansion will
approximately double the size of the wholesaling facility and utilize a second existing
loading dock. No consumption of alcohol or tastings will occur at wholesale space. The
applicant intends to sublease a small portion of the space to a commercial use that will
front Main Street.
Memorandum
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Both product deliveries and shipments utilize mid-sized, commercial trucks that can be
fully accommodated by the site’s driveway, rear turnaround and loading docks.
Deliveries to the site occur once a week on Mondays, and shipments from the site occur
twice a week. One employee will be on-site to supervise the automated bottling from 9
a.m. to 6 p.m. With the expansion, the space will bottle a maximum of 10,000 units per
day. Off-street parking spaces are available in the rear of the building as well as in the
front parking lot.
City staff is not aware of any objections to the proposed expansion and new special use
permit, and has not received any zoning complaints related to the existing facility.
Neighborhood Benefit
The neighborhood will benefit from having a locally-owned and operated business utilize
a long-time vacant space in an existing commercial/industrial area.
Comprehensive Plan
The Evanston Comprehensive General Plan encourages the use of existing spaces
along existing commercial corridors that can add sales tax revenue and encourage
vibrant business districts. The Comprehensive Plan specifically includes:
Objective: Promote the growth and redevelopment of business,
commercial, and industrial areas.
Objective: Retain and attract businesses in order to strengthen
Evanston’s economic base.
Few Spirits will use a long-time vacant space as it expands its operations and increases
Evanston’s economic base.
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Legislative History
January 27, 2015: The ZBA recommended unanimous approval of the special use
permit for a Wholesale Goods Establishment with the following condition:
1) The project must be in substantial compliance with the documents and
testimony on record.
Attachments
Proposed Ordinance 18-O-15
January 27, 2015 ZBA Draft Meeting Minutes
ZBA Findings
January 27, 2015 ZBA Packet –
http://www.cityofevanston.org/assets/ZBA%20Packet%2001.27.15%20final.pdf
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1/26/2015
18-O-15
AN ORDINANCE
Granting a Special Use Permit for a Wholesale Goods Establishment
Located at 2308 Main Street in the C1 Commercial Zoning District
(“Few Spirits”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on January 27,
2015, pursuant to proper notice, to consider case no. 14ZMJV-0142, an application by
Todd Paul (the “Applicant”), lessee of the property legally described in Exhibit A,
attached hereto and incorporated herein by reference, commonly known as 2308 Main
Street (the “Subject Property”) and located in the C1 Commercial Zoning District, for a
Special Use Permit to establish, pursuant to Subsection 6-10-2-3 of Title 6 of the
Evanston City Code, 2012, as amended (the “Zoning Ordinance”), a Wholesale Goods
Establishment on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and findings that the application for a Wholesale Goods
Establishment met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance
and recommended City Council approval thereof; and
WHEREAS, at its meeting of February 9, 2015, the City Council’s
Planning and Development Committee (“P&D Committee”) considered and adopted the
ZBA’s record and findings, and recommended City Council approval thereof; and
WHEREAS, at its meetings of February 9 and February 23, 2015, the City
Council considered and adopted the respective records, findings, and recommendations
of the ZBA and P&D Committee,
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18-O-15
~2~
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Wholesale Goods Establishment applied for in case no. 14ZMJV-0142.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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18-O-15
~3~
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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18-O-15
~4~
EXHIBIT A
Legal Description
PARCEL 1:
LOT 1 IN GENERAL DYNAMICS-EVANSTON INDUSTRIAL PARK, A SUBDIVISION OF PART OF THE
SOUTHWEST ¼ OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD
PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS.
PARCEL 2:
THAT PART OF THE NORTHWEST ¼ OF THE SOUTHWEST ¼ OF SECTION 24, TOWNSHIP 41
NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, BOUNDED AND DESCRIBED AS
FOLLOWS:
BEGINNING AT A POINT ON THE SOUTH LINE OF MAIN STREET (WHICH BEARS DUE EAST AND
WEST FOR THE PURPOSE OF THIS DESCRIPTION), DISTANT 56.50 FEET NORTHWESTERLY,
MEASURED AT RIGHT ANGLES, FROM THE CENTER LINE OF THE MOST SOUTHEASTERLY OR
SOUTH-BOUND TRAIN TRACK OF THE CHICAGO AND NORTHWESTERN TRANSPORTATION
COMPANY AS SAID MAIN TRACK IS NOW LOCATED; THENCE SOUTH 30 DEGREES, 19 MINUTES,
38 SECONDS W EST, A DISTANCE OF 47.63 FEET, THENCE NORTH 59 DEGREES, 05 MINUTES, 08
SECONDS EAST, A DISTANCE OF 412 FEET, MOR OR LESS, TO A POINT DISTANT 25 FEET
NORTHWESTERLY, MEASURED AT RIGHT ANGLES FROM THE CENTER LINE OF THE MOST
NORTHWESTERLY OR NORTH-BOUND MAIN TRACK OF SAID TRANSPORTATION COMPANY, AS NO
LOCATED; THENCE NORTHEASTERLY PARALLEL WITH THE LAST SAID MAIN TRACK CENTER LINE,
A DISTANCE OF 123 FEET, MORE OR LESS, TO A POINT ON THE SOUTH LINE OF SAID MAIN
STREET; THENCE DUE W EST ALONG SAID SOUTH LINE OF MAIN STREET, A DISTANCE OF 20
FEET, MORE OR LESS, TO THE POINT OF THE BEGINNING (EXCEPTING THEREFROM THAT PART, IF
ANY, LYING SOUTHEASTERLY OF A LINE PARALLEL WITH AND DISTANT 15 FEET
NORTHWESTERLY, MEASURED AT RIGHT ANGLES FROM THE CENTER LINE OF CHICAGO AND
NORTHWESTERN TRANSPORTATION COMPANY YARD TRACK ICC NO. B-23, AS NOW LOCATED,
BEING THE FIRST TRACK EASTERLY OF THE ABOVE-DESCRIBED REAL ESTATE, ALL IN COOK
COUNTY, ILLINOIS.
PIN: 10-24-300-009-0000
COMMONLY KNOWN AS: 2308 Main Street, Evanston, Illinois.
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Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, January 27, 2015
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Matt Rodgers, Violetta Cullen, Mary Beth Berns, Beth McLennan,
Andrew Gallimore, Myrna Arevalo, Scott Gingold
Members Absent:
Staff Present: Melissa Klotz, Mario Treto, Lorrie Pearson
Chair: Matt Rodgers
Declaration of Quorum
With a quorum present, Chair Rodgers called the meeting to order at 7:05 pm.
Approval of Minutes
The minutes from the January 6, 2015 Zoning Board of Appeals meeting were motioned for
approval. Ms. Arevalo made the motion and it was seconded by Ms. McLennan. The motion
was approved 7-0, with 2 corrections.
New Business
1111 Noyes Street ZBA 14ZMJV-0153
Andrew Venamore, zoning specialist, applies for major zoning relief to construct a 1.5-car
detached garage. The applicant requests 32.8% building lot coverage where a maximum 30%
is allowed (Zoning Code Section 6-8-2-7), a .5’ east interior side yard setback where 3’ is
required (Zoning Code Section 6-8-2-8-C-4), and a 1’ west interior side yard setback where 3’ is
required (Zoning Code Section 6-8-2-8-C-4). The Zoning Board of Appeals is the determining
body for this case.
.
Ms. Klotz read the case into the record.
Andrew Venamore, architect, explained the proposal:
• Want to replace parking pad with 1.5-car garage for 1 car and storage
• Small and oddly shaped lot (narrows)
• Small house (has little storage)
• Existing concrete retaining wall due to grade change
• Submitted Exhibit A – 4 photos
• Concrete wall and grade change make it difficult to increase garage setbacks
• Will construct retaining wall along east property line to preserve neighbor’s fence and
grade change
Chair Rodgers asked whether the siding will match the house: Yes
Ms. Berns asked whether the patio was included in the impervious surface calculation and the
applicant responded yes. Ms. Berns noted the building permit plan needs to show the 19’
dimension of the garage.
At Mr. Gingold’s inquiry about drainage, Mr. Venamore said the gable roof is to drain north and
south- onto the retaining wall on the south side and gravel on the north side to prevent ground
erosion.
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Page 2 of 5
Zoning Board of Appeals
Ms. Berns asked how a new retaining wall will fit in the .5’ east setback, and Mr. Venamore
explained the new retaining wall will either be 4” of concrete or railroad ties.
Mr. Venamore said stairs will be added at the southeast corner of the garage where the
retaining wall ends for access to the small area along the east property line, for maintenance
purposes of both the property owner and the adjacent property owner who has a fence abutting
the property line.
The ZBA entered into deliberations:
Chair Rodgers noted the lot is small and an odd shape. Since the lot narrows at the rear, it is
not possible to comply with the required setbacks. The proposed garage is the minimum
change is necessary to achieve a usable garage.
The Standards were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
Mr. Gingold motioned for approval of the proposal. The motion was seconded by Mr. Gallimore
and approved 7-0 with the condition that the garage is constructed within substantial compliance
of the documents and testimony on record.
2409 Crawford Avenue ZBA 14ZMJV-0158
Rozma Bokari, property owner, applies for major zoning relief to construct a 1-car attached
carport. The applicant requests a 2’ south interior side yard setback where 5’ is required
(Zoning Code Section 6-8-3-7-A-3). The Zoning Board of Appeals is the determining body for
this case.
Ms. Klotz read the case into the record.
Rozma Bokari, property owner, explained the proposal:
• No new concrete on driveway; the carport will cover the existing parking space within the
driveway
• Putting a garage at rear of property is too far away for homeowner needs, and there is
already a parking space right next to the house where the carport is proposed.
Ms. Berns said she thinks there is a viable location at the rear of the property and the hardship
is specific to the property owner, not the property.
At Mr. Gingold’s inquiry about the roof and draining, Ms. Bokari said the carport roof will slope
towards the south property line like the house does, but will follow a gutter to a downspout
towards the rear of the property.
Ms. Berns said the downspout can extend towards the northeast to stay away from neighboring
property.
The ZBA entered into deliberations.
Chair Rodgers said he is concerned over the request being due to the owner, not the property,
but since the curb cut and driveway are existing, it is the minimum change necessary as
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Page 3 of 5
Zoning Board of Appeals
opposed to constructing a new garage and driveway at the rear of the property and tearing out
the existing driveway and curb cut.
Ms. McLennan agreed the plan proposed is the minimum change necessary, as opposed to a
new garage at rear. Ms. Berns disagreed, because a rear garage would be entirely compliant,
and noted the ZBA does not consider finances for a project to be a hardship.
The ZBA entered into deliberations.
The Standards were addressed:
1. Yes
2. Yes
3. Yes – Rodgers, Cullen, McLennan, Gallimore, Arevalo
No – Berns, Gingold
4. Yes
5. Yes
6. Yes
7. Yes – Rodgers, Cullen, McLennan, Gallimore, Arevalo, Gingold
No – Berns
8. Yes
Ms. McLennan motioned for approval with the following conditions:
1. The downspout be extended a minimum of 5’ away from the adjacent property line
2. The carport can never be enclosed into habitable space
3. The project must be in substantial compliance with the documents and testimony on
record.
The motion was seconded by Ms. Arevalo and approved 5-2 with Ms. Berns and Mr. Gingold
opposing.
915 Foster Street ZBA 14ZMJV-0157
Kathryn Ebert, lessee, applies for a special use permit for a Commercial Indoor Recreation
facility, Foster Dance Studio, at 915 Foster Street. The applicant proposes to expand the
existing use into the adjacent vacant space. 915 Foster Street is located in the B1 Business
District, which requires a special use permit for a Commercial Indoor Recreation facility to
operate (Zoning Code Section 6-9-2-3). The Zoning Board of Appeals makes a
recommendation to City Council, the determining body for this case.
Ms. Klotz read the case into the record.
Kathryn Ebert, lessee, and Healy Rice, architect, explained the proposal:
• Propose to expand into vacant space behind studio they’ve occupied for over 3 years
• Currently they have two studios and need a third
• Space will be for more spread out choreography
• Space will serve adults and children
• No change in hours proposed
• Maximum increase of 10% in students anticipated
• No exterior changes proposed to the building
Chair Rodgers asked if a waiting room, studio and office space will be added in the rear: Yes
Ms. Berns asked and the applicant responded:
Will there be performances there? Nothing for which they are selling tickets.
Parking? 2 current spaces, will be able to use 2 more in the rear parking lot that is shared with
Domino’s Pizza; don’t really need more; the lot across the street is free after 4 p.m. during the
dance studio’s busiest time. Also, many students carpool, walk or take public transportation.
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Zoning Board of Appeals
Ms. Klotz said there are no known zoning complaints.
Chair Rodgers asked if staff is aware whether businesses are permitted to use the Northwestern
University parking lot, and Ms. Pearson said staff has not reached out to NU but many recent
applicants have.
The ZBA entered into deliberations.
The Standards were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. Berns motioned to recommend approval of the proposal with the following conditions:
1. 6am – 10 pm hours of operation
2. Substantial compliance with the documents and testimony on record
3. Employees utilize off-street parking to the best of their ability
The motion was seconded by Ms. Cullen and recommended for approval 7-0.
2308 Main Street
Todd Paul, lessee, applies for a special use permit for a Wholesale Goods Establishment, Few
Spirits, at 2308 Main Street. The applicant proposes to expand the existing use into the
adjacent vacant space. 2308 Main Street is located in the C1 Commercial District, which
requires a special use permit for Wholesale Goods Establishments to operate (Zoning Code
Section 6-10-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the
determining body for this case.
Todd Paul, lessee, explained the proposal:
• Want to expand existing use, which obtained a special use permit for a Wholesale
Goods Establishment in 2013, into adjacent vacant space
• Space to be used for storage for pallets, barrels of spirits, as well as a small automated
bottling area
• No additional staff needed due to the increased floor area
• No exterior modifications to the building
At Mr. Gingold’s inquiry, Mr. Paul explained that they do not need the entire space so they will
sublease the front area to another user (unknown at this point).
Ms. Klotz explained that bottling is accessory to the principal use of wholesaling.
Chair Rodgers asked about the fire code issue mentioned at DAPR, and Ms. Klotz replied that it
was not resolved at DAPR, but a building permit would be contingent on compliance with any
applicable fire codes.
Mr. Treto agreed that accessory bottling is acceptable within the wholesaling use per City Code.
The ZBA entered into deliberations.
The Standards were addressed:
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Page 5 of 5
Zoning Board of Appeals
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Mr. Gallimore motioned to recommend approval of the proposal with the condition the project is
within substantial compliance of the documents and testimony on record.
The motion was seconded by Ms. McLennan and recommended for approval 7-0.
Ms. Klotz noted the next ZBA hearing is Tuesday, February 3rd, and the following meeting that is
scheduled for February 17th will be cancelled due to a lack of items.
The meeting was adjourned at 8:20 p.m.
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P LANNING AND Z ONING D IVISION 847-448-4311 zoning@cityofevanston.org
Community Development Department 847-448-8126 www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202, Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on January 27, 2015, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 7-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 7-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 7-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 7-0
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 7-0
Case Number: 14ZMJV-0142
Address or
Location:
2308 Main Street
Applicant: Todd Paul
Proposed
Special Use:
Wholesale Goods Establishment, Few Spirits
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P LANNING AND Z ONING D IVISION 847-448-4311 zoning@cityofevanston.org
Community Development Department 847-448-8126 www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202, Evanston, IL 60201
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 7-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 7-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 7-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 7-0
and, based upon these findings, and upon a vote
__7__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
__x__ approval with conditions specifically:
1. The project must be in substantial compliance of the documents and testimony
on record.
_____ denial of the proposed special use.
Attending: Vote:
Aye No
___X__ Mary Beth Berns __X__ ____
___X___ Myrna Arevalo __X__ ____
___X___ Scott Gingold __X__ ____
___X___ Beth McLennan __X__ ____
___X___ Matt Rodgers __X__ ____
___X___ Violetta Cullen __X__ ____
___X___ Andrew Gallimore __X__ ____
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For City Council meeting of February 9, 2015 Item: P3
Resolution 15-R-15: Morrison Cultural Center
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Joe McRae, Director of Parks, Recreation and Community Services
Christina Ferraro, Assistant Director of Community Services
Subject: Resolution 15-R-15 designating 1823 Church Street, Evanston, Illinois, the
“Morrison Cultural Center”
Date: February 2, 2015
Recommended Action:
Staff recommends City Council adoption of Resolution 15-R-15.
Summary:
The City of Evanston purchased the property located at 1823 Church Street, formerly
known as the BooCoo Cultural Center, in January 2015. Resolution 15-R-15 would
designate this property the “Morrison Cultural Center” named for Dr. William H. “Doc”
Morrison. Dr. Morrison established the “Morrison’s Pharmacy” at 1823 Church Street in
1931after moving to Evanston with his wife Edna Taylor Morrison. He operated the
drug store for 50 years and was an active member of the Evanston community.
Attachments:
Resolution 15-R-15
Memorandum
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1/26/2015
15-R-15
A RESOLUTION
Designating 1823 Church Street, Evanston, Illinois the
“Morrison Cultural Center”
WHEREAS, Dr. William H. Morrison, was a long-time Evanston resident
and owner and local pharmacist of Morrison's Pharmacy at 1823 Church Street for more
than 50 years; and
WHEREAS, during his lifetime he has had a continuous, positive presence
in Evanston and has left an indelible mark of leadership, foresight, and service thereon;
and
WHEREAS, the City wishes to proclaim and acknowledge the
contributions of Dr. William H. Morrison,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That appreciation is hereby expressed to Dr. William H.
Morrison, for his service to the community of the City of Evanston, by designating 1823
Church Street, Evanston, Illinois, the “Morrison Cultural Center.”
SECTION 2: That this Resolution 15-R-15 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
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15-R-15
~2~
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2015
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For City Council meeting of February 9, 2015 Item P4
Ordinance 13-O-15: Application for Open Parking Space in the Front Yard at 521 Ridge
Avenue
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Lorrie Pearson, Planning and Zoning Administrator
Melissa Klotz, Zoning Planner
Ellen Cholewa, Zoning Intern
Subject: Ordinance 13-O-15, Granting Zoning Relief for an Open Parking Space in
the Front Yard at 521 Ridge Avenue
Date: January 14, 2015
Recommended Action
The Zoning Board of Appeals recommends the adoption of Ordinance 13-O-15 granting
zoning relief to establish one open parking space in the front yard at 521 Ridge Avenue.
City staff recommends that if City Council chooses to approve the zoning relief, a
condition be imposed for the removal of the extraneous curb cut and driveway apron on
Elmwood Avenue. The applicant has complied with all other zoning requirements, and
the ZBA found the proposal meets the standards for variances in the R1 District. This
ordinance was introduced at the January 26, 2014 City Council meeting.
Summary
521 Ridge Avenue is located on the east side of Ridge Avenue between South
Boulevard and Oakton Street in the R1 Single Family Residential District and is
surrounded by similar residential uses. The property features a single-family residence
on a through lot that borders Ridge Avenue to the front and Elmwood Avenue to the
rear. A 2-car detached garage is located at the rear of the property off of Elmwood
Avenue approximately 175 feet from the rear of the house. An extraneous curb cut and
driveway apron exist next to the detached garage, likely from a barn that existed on the
property many years ago.
The applicants propose to establish one open parking space in the front yard. The
parking space will be located near the front of the house, set back approximately 53 feet
from the property line and partially hidden from view by a mature pine tree. A new curb
Memorandum
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cut and asphalt driveway off of Ridge Avenue will lead to a parking pad that also serves
as a turn-around to avoid backing out onto Ridge.
The proposed parking space is intended be a temporary parking location for unloading
and guest vehicles. The existing detached garage at the rear of the property off of
Elmwood Avenue is approximately 175 feet from the house and features a moderate
grade change throughout the yard. The applicants believe the walk from the garage to
the house will become arduous as they age, especially given the grade change. The
applicants also believe the grade change makes it difficult to construct a driveway off of
Elmwood through the rear yard up to the first-floor level of the house.
The applicants do not intend to use the parking space for overnight parking of their own
vehicles. The applicants are working with adjacent neighbors to address any potential
concerns such as vehicle headlights shining toward other properties. City staff has not
received any letters of objection to the proposal.
Neighborhood Benefit
Many properties in this area feature driveways onto Ridge Avenue due to a lack of alley
access, though 521 Ridge does feature alternative access via Elmwood Avenue.
Careful consideration should be given as to whether an additional curb cut on Ridge
Avenue for the proposed parking space would be a safety hazard to the high traffic
volume on Ridge and therefore cause a negative effect on the surrounding
neighborhood.
Comprehensive Plan
The Evanston Comprehensive General Plan notes consideration of the effect of housing
on the quality of neighborhoods and surrounding areas, and the importance of guiding
changes to housing. The Comprehensive General Plan specifically includes:
Objective: Maintain the appealing character of Evanston’s
neighborhoods while guiding their change.
Objective: Recognize the effect of housing on the quality of
neighborhoods.
The requested zoning relief for one open parking space in the front yard would allow the
property owners, who have resided at the property for over 40 years, the convenience
of an at-grade unloading and parking area with easy access to the home as they age.
Legislative History
January 6, 2015: The ZBA recommended 5-2 approval of the requested variances with
the following conditions:
1. Remove the extraneous curb cut and driveway apron off of Elmwood
Avenue.
2. The project must be within substantial compliance with the documents and
testimony on record.
Attachments
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Proposed Ordinance 13-O-15
January 6, 2015 ZBA Draft Meeting Minutes
ZBA Findings
January 6, 2015 ZBA Packet-
http://www.cityofevanston.org/assets/01.06.15%20ZBA%20Packet.pdf
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1/12/2015
13-O-15
AN ORDINANCE
Granting Major Variations Related to 521 Ridge Avenue in the R1
Single-Family Residential Zoning District
WHEREAS, Kenneth Hazlett (the “Applicant”), architect of the property
commonly known as 521 Ridge Avenue (the “Subject Property”), located within the R1
Single-Family Residential zoning district and legally described in Exhibit A, attached
hereto and incorporated herein by reference, submitted an application seeking approval
of Major Variations to zoning requirements imposed by Subsections 6-4-6-3-B-18, 6-8-
2-8-A-1, and 6-16-2-1-C-1 of Title 6 of the Evanston City Code of 2012, as amended
(the “Zoning Ordinance”); and
WHEREAS, the Applicant requests the following Major Variations:
(A) The Applicant requests an open parking space that is not within thirty feet (30’) of
the rear property line where open parking is only permitted within thirty feet (30)
of a rear property line;
(B) The Applicant requests open parking in the front yard where open parking is
prohibited;
(C) The Applicant requests open parking in front of the principal structure where
open parking is prohibited; and
WHEREAS, on January 6, 2015, the Zoning Board of Appeals (“ZBA”),
pursuant to proper notice, held a public hearing in case no. 14ZMJV-0156 to consider
the application, received testimony, and made written records and findings that the
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application did meet the standards for Major Variations set forth in Subsection 6-3-8-12-
(E) of the Zoning Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of January 26, 2015, the Planning and
Development (“P&D”) Committee of the City Council considered and accepted the
ZBA’s recommendation, and recommended City Council approve the Major Variations,
as requested; and
WHEREAS, at its meetings of January 26, 2015 and February 9, 2015,
the City Council considered and adopted the recommendation of the P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council hereby adopts the P&D Committee’s
records, findings, and recommendations, and hereby approves, pursuant to Subsection
6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property
applied for in case no. 14ZMJV-0156 and described hereinabove.
SECTION 3: The Major Variations approved hereby are as follows:
(A) Approval to allow an open parking space that is not within thirty feet (30’) of the
rear property line. Subsection 6-4-6-3-B-18 permits open parking only within
thirty feet (30’) of a rear property line.
(B) Approval to allow open parking in the front yard. Subsection 6-8-2-8-A-1
prohibits open parking in the front yard.
(C) Approval to allow open parking in front of the principal structure. Subsection 6-
16-2-1-C-1 prohibits open parking in front of the principal structure.
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SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Major Variations granted
hereby, violation of any of which shall constitute grounds for penalties or revocation
thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
(A) Compliance with Requirements: The Applicant shall develop and use the
Subject Property in substantial compliance with all applicable legislation, with the
testimony and representations of the Applicant to the ZBA, the P&D Committee,
and the City Council, and the approved plans and documents on file in this case.
(B) Curb Cut and Driveway Apron: The Applicant must remove the extraneous
curb cut and driveway apron along Elmwood Avenue.
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 6: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same.
SECTION 7: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 8: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 9: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
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without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 10: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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EXHIBIT A
Legal Description
LOT 2 IN INGLEHART’S ADDITION TO EVANSTON, A SUBDIVISION OF 12.50 ACRES IN THE
SOUTHWEST ¼ OF SECTION 19, EAST OF RIDGE ROAD, KNOWN AS LOTS 5 TO 7 OF
ASSESSOR’S DIVISION, BY G.M. HUNTOON, A PLAT OF THE SOUTH ½ OF THE SOUTHWEST ¼ OF
SECTION 19, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN
COOK COUNTY, ILLINOIS.
PIN: 11-19-327-004-0000
Commonly Known As: 521 Ridge Avenue, Evanston, Illinois
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Page 1 of 5
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, January 6, 2015
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Matt Rodgers, Violetta Cullen, Mary Beth Berns, Beth McLennan,
Andrew Gallimore, Myrna Arevalo, Scott Gingold
Members Absent:
Staff Present: Melissa Klotz, Mario Treto, Lorrie Pearson
Chair: Matt Rodgers
Declaration of Quorum
With a quorum present, Chair Rodgers called the meeting to order at 7:05 pm.
Approval of Minutes
The minutes from the December 16, 2014 Zoning Board of Appeals meeting were motioned for
approval. Ms. Cullen made the motion and it was seconded by Mr. Gallimore. The motion was
approved 5-0, 1 member abstained.
New Business
2524 Cowper Avenue ZBA 14ZMJV-0152
Vince Weber, architect, applies for major zoning relief to convert an existing one-car attached
garage into livable space with an addition, and construct a one-story mudroom addition and two-
car detached garage. The applicant requests 36.4% building lot coverage where a maximum
30% is allowed (Zoning Code Section 6-8-2-7), a 26.2’ front yard setback where 27’ is required
(Zoning Code Section 6-8-2-8-A-1), and a 2.9’ north interior side yard setback where 5’ is
required (Zoning Code Section 6-8-2-8-A-3). The Zoning Board of Appeals is the determining
body for this case.
.
Ms. Klotz read the case into the record.
Vince Weber, architect, explained the proposal:
• Owners have resided there since 2007
• More living space is needed (home office, music room, and storage space)
• Want to be able to protect car from weather elements; existing garage can’t fit any cars
with a lawnmower, etc.
• Wish to remove driveway for greener front yard
• Substandard lot size
• Parking will become compliant with new 2-car detached garage instead of existing 1-car
attached garage
• All nearby properties have rear garages
• Meets all the Standards
Jason Hecker, owner, further explained the proposal:
• Want to stay in home, but need more living space
• Neighbors to the north and south have no objections
Ms. Berns asked if an impervious surface variance was necessary. Ms. Klotz answered that the
variance had been revised out of the application. The impervious surface coverage percentage
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Page 2 of 5
Zoning Board of Appeals
will remain the same by removing the driveway and using pavers for the walkways. The zoning
analysis provided in the packet is outdated.
Chair Rodgers inquired as to what was currently on top of the garage. Mr. Weber answered
that a roof deck with bedroom accessibility was located there and stated the door would be
replaced with an egress window.
Ms. Berns asked why the proposed garage roof line is higher than the mudroom roof. Mr.
Weber noted that there is a step down to mudroom level.
The ZBA entered into deliberations.
Ms. McLennan stated her approval of the proposal since the impervious surface coverage is not
increasing.
The Standards were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
Mr. Gingold motioned to recommend approval of the proposal with the following conditions:
1. Pervious pavers required for rear walk.
2. Driveway and apron must be removed.
The motion was seconded by Ms. Cullen and approved 7-0.
1936 Maple Avenue ZBA 14ZMJV-0155
Reed Merdinger, potential lessee, applies for a special use permit for a Type 2 Restaurant,
Clucker’s Charcoal Chicken, at 1936 Maple Avenue. 1936 Maple Avenue is located in the B1
Business District, which requires a special use permit for a Type 2 Restaurant to operate
(Zoning Code Section 6-9-2-3). The Zoning Board of Appeals makes a recommendation to City
Council, the determining body for this case.
Ms. Klotz read the case into the record.
Reed Merdinger, potential lessee, explained the proposal:
• Upscale fast casual
• Charcoal-grilled healthy product
• Like location because near campus
• Anticipate 40% delivery, 5%pickup (which is why it is considered a Type-2)
• Employees/deliveries will use on-site lot and Northwestern University parking lot
• Hours of operation: 11 a.m. to 11 p.m.
• Most employees will use public transit
• Maximum of 8-10 employees per shift
• Truck deliveries to occur in rear parking lot between 8-10 a.m., 2-3 times per week
• Agree to Litter Collection Plan
• Plan to eventually obtain liquor license
• Will use existing black iron venting
Mr. Gingold stated that he wanted to condition that employees cannot park on the street, to
which the rest of the ZBA agreed.
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Zoning Board of Appeals
Luke Farrin, adjacent property owner, stated that his garage abuts the alley and it can be
difficult to maneuver during the winter. Mr. Merdinger responded that the deliveries will not take
long. If deliveries conflict with when Mr. Farrin exits his residential garage, they can work it out.
The ZBA entered into deliberations.
Ms. Berns noted that hours of operation should be somewhat limited due to the close proximity
of residential uses.
The Standards were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Mr. Gingold motioned to recommend approval of the proposal with the following conditions:
1. Hours of Operation: 9 a.m. to 11 p.m., 7 days a week
2. Employees may not park on the street.
3. Must comply with Litter Collection and Garbage Pick-Up Plans
4. The project must be in substantial compliance of the documents and testimony on record
The motion was seconded by Ms. McLennan and approved 7-0.
521 Ridge Avenue ZBA 14ZMJV-0156
Kenneth Hazlett, architect, applies for major zoning relief to establish one open parking space in
the front yard. The applicant requests an open parking space that is not within 30’ of the rear
property line where open parking is only permitted within 30’ of a rear property line (Zoning
Code Section 6-4-6-3-B-18), open parking in the front yard where open parking is prohibited
(Zoning Code Section 6-8-2-8-A-1), and open parking in front of the principal structure where
open parking is prohibited (Zoning Code Section 6-16-2-1-C-1). The Zoning Board of Appeals
makes a recommendation to City Council, the determining body for this case.
Ms. Klotz read the case into the record.
Ken Hazlett, architect, explained the proposal:
• Huge grade change from rear yard, which is a very long yard
• Just want a front yard drop off place; not meant to act as a permanent parking space
• Considered running driveway up from the back of the property, but it would end up 1-
story lower than the house and would require stairs. Need accessible entrance because
they plan to live in the house as the owners age.
Harold Gerber, owner, further explained the proposal:
• Front parking would only be for dropping off purposes
• Very difficult for elderly friends who visit the property
• Discussed project with neighbors and will address any concerns that may arise
Pater Canberres, concerned citizen, asked what concerns have been raised amongst
neighbors. Mr. Gerber responded that headlights shining into neighbor’s kitchen to the north
are a concern, so they are installing a solid wall/fence to mediate. There will be no overnight
parking except for occasional guests.
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Zoning Board of Appeals
Mr. Canberres asked if other properties north of Oakton have 2 curb cuts. Chair Rodgers stated
that some properties do, others might have circular drives. Ms. Klotz noted that a circular drive
is not allowed at this property due to inadequate lot width.
Chair Rodgers asked if there was a parking space in the rear next to the garage. Mr. Gerber
said the space was left over from many years ago when the property had a barn.
The ZBA entered into deliberations.
Ms. Berns noted that the hardship sounds like it was created by the owner.
Ms. McLennan asked if the curb cut onto Ridge Avenue would be okay. Ms. Klotz responded
that a curb cut off the alley is preferred, but not an option. The Public Works representative at
the DAPR meeting had no concerns since the car will turn around and not have to back out on
to Ridge.
Mr. Gingold noted that this lot is unique and that the hardship was not created by the owner.
Chair Rodgers stated that this property has good access off of Elmwood Avenue with plenty of
space for parking not located in the front yard. Mr. Gingold noted that front yard parking on
Ridge is common, to which Chair Rodgers countered that this was true for houses with no other
access. This property has access off of Elmwood.
Mr. Gallimore noted that the +150’ walk from the garage creates a hardship as the owners age.
Ms. Berns asked Mr. Gallimore if he would feel the same way if the owners were young, to
which he responded, yes, no matter what age that is a long walk to unload items.
Ms. Cullen noted that locating the garage closer to shorten the walk would add a lot of
pavement to the backyard.
The Standards were addressed:
1. Yes
2. Yes-Arevalo, Gingold, Gallimore, McLennan, Cullen
No- Rodgers, Berns
3. Yes- Arevalo, Gingold, Gallimore, McLennan, Cullen
No- Rodgers, Berns
4. Yes- Arevalo, Gingold, Gallimore, McLennan, Cullen, Rodgers
No-Berns
5. Yes
6. Yes
7. Yes- Arevalo, Gingold, Gallimore, McLennan, Cullen
No- Rodgers, Berns
Mr. Gingold motioned to recommend approval of the proposal with the following conditions:
1. Remove old, extraneous curb cut off of Elmwood Avenue.
2. The project must be in substantial compliance of the documents and testimony on
record.
The motion was seconded by Mr. Gallimore and approved 5-2.
Election of ZBA Vice Chair.
Mr. Gingold motioned to appoint Ms. McLennan to ZBA Vice Chair. The motion was seconded
by Ms. Cullen and approved 7-0.
Ms. Klotz reminded the Board that the next ZBA meeting will take place in Room 2200.
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Page 5 of 5
Zoning Board of Appeals
The meeting adjourned at 8:35 p.m.
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P LANNING AND Z ONING D IVISION 847‐866‐2930 | zoning@cityofevanston.org
Community Development Department 847‐448‐8126 à www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3700 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on January 6, 2015, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearings, based upon the standards for major variances specified in Section 6-4-6-3-B-
18, Section 6-8-2-8-A-1, and Section 6-16-2-1-C-1 of the Zoning Ordinance:
Standard Finding
(A) The requested variation will not have a
substantial adverse impact on the use,
enjoyment or property values of adjoining
properties;
___X___Met _____Not Met
7-0
(B) The requested variation is in keeping with
the intent of the zoning ordinance;
___X___Met _____Not Met
5-2
(C) The alleged hardship or practical difficulty is
peculiar to the property;
___X___Met _____Not Met
5-2
(D) The property owner would suffer a particular
hardship or practical difficulty as
distinguished from a mere inconvenience if
the strict letter of the regulations were to be
___X___Met _____Not Met
6-1
Case Number: 14ZMJV-0156
Address or
Location:
521 Ridge Avenue
Applicant: Kenneth Hazlett
Proposed
Special Use:
Open Parking Space in the Front Yard
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P LANNING AND Z ONING D IVISION 847‐866‐2930 | zoning@cityofevanston.org
Community Development Department 847‐448‐8126 à www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3700 Evanston, IL 60201
carried out;
(E) The purpose of the variation is not based
exclusively upon a desire to extract
additional income from the property; or there
is a public benefit;
___X___Met _____Not Met
7-0
(F) The alleged difficulty or hardship has not
been created by any person having an
interest in the property;
__X___Met _____Not Met
7-0
(G) The requested variation is limited to the
minimum change necessary to alleviate the
particular hardship or practical difficulty
which affects the property;
__X___Met _____Not Met
5-2
and, based upon these findings, and upon a vote
__5__ in favor & __2__ against
Recommends to the City Council
_____ approval without conditions
__x__ approval with conditions specifically:
1. Remove the old, extraneous curb cut off of Elmwood Avenue.
2. The project must be in substantial compliance of the documents and testimony
on record.
_____ denial of the proposed special use.
__________________________________________ Date: _____________
Matt Rodgers
Zoning Board of Appeals Chair
Attending: Vote:
Aye No
___X__ Mary Beth Berns _____ _X__
___X___ Myrna Arevalo __X__ ____
___X___ Scott Gingold __X__ ____
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P LANNING AND Z ONING D IVISION 847‐866‐2930 | zoning@cityofevanston.org
Community Development Department 847‐448‐8126 à www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3700 Evanston, IL 60201
___X___ Beth McLennan __X__ ____
___X___ Matt Rodgers _____ _X__
___X___ Violetta Cullen __X__ ____
___X___ Andrew Gallimore __X__ ____
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For City Council meeting of February 9, 2015 Item P5
Ordinance 12-O-15: Special Use for a Type 2 Restaurant, Clucker’s Charcoal Chicken, at
1936 Maple Avenue
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Lorrie Pearson, Planning and Zoning Administrator
Melissa Klotz, Zoning Planner
Ellen Cholewa, Zoning Intern
Subject: Ordinance 12-O-15, Granting a Special Use for a Type 2 Restaurant,
Clucker’s Charcoal Chicken, at 1936 Maple Avenue
Date: January 13, 2015
Recommended Action
The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 12-
O-15 granting a special use permit for a Type 2 Restaurant, Clucker’s Charcoal
Chicken, in the B1 Business District. The applicant has complied with all zoning
requirements, and meets all of the standards for a special use for this district. This
ordinance was introduced at the January 26, 2014 City Council meeting.
Summary
1936 Maple Avenue is located on the west side of Maple Avenue, midblock between
Foster Street and Garnett Place in the B1 Business District, and is surrounded by
similar commercial uses as well as residential uses. The applicant proposes to operate
Clucker’s Charcoal Chicken, a Type 2 Restaurant, offering fast-casual dining and a
substantial amount of delivery service. Pending approval of a liquor license, beer and
wine will also be available to customers. The applicant currently owns and operates a
Clucker’s Charcoal Chicken in Highwood, Illinois.
Clucker’s Charcoal Chicken intends to operate from 11 a.m. to 11 p.m. seven days a
week. Seating will accommodate approximately 26 seated patrons. Sixteen parking
spaces are located on-site for all uses within the building. The applicant anticipates the
restaurant will feature 8-10 employees per shift, and most employees will utilize public
transportation or walk to work. Deliveries to the restaurant will occur at the rear of the
building via the alley between 8 a.m. and 10 a.m. two to three times per week. Vehicles
Memorandum
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that deliver to customers will either park on-site or in the Northwestern parking lot
across the street. The applicant expects 40% of business to be delivery.
New signage will be added to the exterior. No other exterior modifications are
proposed. The applicant has agreed to follow the Litter Collection and Garbage Pickup
Plan.
One adjacent property owner raised concerns about delivery trucks blocking access to
his garage that is just north of the subject property off of the alley. The applicant
committed to working with the adjacent property owner to ensure deliveries do not
interfere with the garage access.
Neighborhood Benefit
The neighborhood will benefit from having a well-established, health-conscious
business that will enhance the surrounding area by occupying a currently underutilized
commercial space and encourage economic revitalization.
Comprehensive Plan
The Evanston Comprehensive General Plan encourages the use of existing spaces
along existing commercial corridors that can add sales tax revenue and encourage
vibrant business districts. The Comprehensive Plan specifically includes:
Objective: Promote the growth and redevelopment of business,
commercial, and industrial areas.
Objective: Retain and attract businesses in order to strengthen
Evanston’s economic base.
Clucker’s Charcoal Chicken will utilize the restaurant space that is currently vacant and
was previously occupied by Café Mud, and will encourage pedestrian activity and
economic revitalization in the surrounding business district.
Legislative History
January 6, 2015: The ZBA recommended unanimous approval of the special use
permit for a Type 2 Restaurant with the following conditions:
1. Hours of Operation between 9 a.m. and 11 p.m., 7 days a week
2. Employees may not park on the street
3. Must comply with Litter Collection and Garbage Pick-Up Plans
4. The project must be in substantial compliance of the documents and
testimony on record
Attachments
Proposed Ordinance 12-O-15
January 6, 2015 ZBA Draft Meeting Minutes
ZBA Findings
January 6, 2015 ZBA Packet -
http://www.cityofevanston.org/assets/01.06.15%20ZBA%20Packet.pdf
429 of 567
1/12/2015
12-O-15
AN ORDINANCE
Granting a Special Use Permit for a Type 2 Restaurant Located at
1936 Maple Avenue in the B1 Business District (“Clucker’s Charcoal
Chicken”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on January 6, 2015,
pursuant to proper notice, to consider case no. 14ZMJV-0155, an application filed by
Reed Merdinger, potential lessee of the property legally described in Exhibit A, attached
hereto and incorporated herein by reference, commonly known as 1936 Maple Avenue
(the “Subject Property”) and located in the B1 Business District, for a Special Use Permit
to establish, pursuant to Subsection 6-9-2-3 of the Evanston City Code, 2012, as
amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Clucker’s Charcoal Chicken,”
on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning
Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of January 26, 2015, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 14ZMJV-0155; and
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12-O-15
~2~
WHEREAS, at its meetings of January 26, 2015 and February 9, 2015,
the City Council considered and adopted the respective records, findings, and
recommendations of the ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Type 2 Restaurant on the Subject Property as applied for in case no. 14ZMJV-
0155.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Litter Collection Plan: The Applicant shall implement and adhere to a Litter
Collection Plan that requires the policing of an area located within a radius of two
hundred fifty feet (250’) of the Subject Property. The Applicant shall police this
area at least once every three (3) hours during the hours the Special Use is in
operation and shall keep it free of all litter, from any source. For the purpose of
this ordinance, “litter” shall include, but is not limited to: food, food waste, and
beverages; solid waste, including paper, wrappings, containers, cardboard,
napkins, straws, utensils, plates, cans, glass, crockery, cigarette butts, ashes and
similar materials; animal waste and dead animals; yard clippings and leaves; and
all other waste materials which, if thrown or deposited as herein prohibited, may
create a danger to public health, safety, or welfare.
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12-O-15
~3~
C. Hours of Operation: The Applicant shall operate the Type 2 Restaurant
authorized by this ordinance only between the hours of 9:00 a.m. and 11:00 p.m.,
seven days a week.
D. Employee Parking: Employees shall not park on the street during hours of
operation.
E. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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12-O-15
~4~
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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12-O-15
~5~
EXHIBIT A
LEGAL DESCRIPTION
PARCEL 1:
THE SOUTH 30 FEET OF LOTS 45, 46, 47, AND 48 IN J.B. HOBB’S SUBDIVISION OF PART OF THE
SOUTH HALF OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 18,
TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, W EST OF RIDGE
AVENUE OR GREEN BAY ROAD, IN COOK COUNY, ILLINOIS.
PARCEL 2:
THE NORTH 80 FEET OF LOTS 45, 46, 47 AND 48 IN J.B. HOBB’S SUBDIVISION OF PART OF THE
SOUTH HALF OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 18,
TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, W EST OF RIDGE
AVENUE OR GREEN BAY ROAD, IN COOK COUNTY, ILLINOIS.
PINs: 11-18-107-044-0000
COMMONLY KNOWN AS: 1936 Maple Avenue, Evanston, Illinois.
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Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, January 6, 2015
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Matt Rodgers, Violetta Cullen, Mary Beth Berns, Beth McLennan,
Andrew Gallimore, Myrna Arevalo, Scott Gingold
Members Absent:
Staff Present: Melissa Klotz, Mario Treto, Lorrie Pearson
Chair: Matt Rodgers
Declaration of Quorum
With a quorum present, Chair Rodgers called the meeting to order at 7:05 pm.
Approval of Minutes
The minutes from the December 16, 2014 Zoning Board of Appeals meeting were motioned for
approval. Ms. Cullen made the motion and it was seconded by Mr. Gallimore. The motion was
approved 5-0, 1 member abstained.
New Business
2524 Cowper Avenue ZBA 14ZMJV-0152
Vince Weber, architect, applies for major zoning relief to convert an existing one-car attached
garage into livable space with an addition, and construct a one-story mudroom addition and two-
car detached garage. The applicant requests 36.4% building lot coverage where a maximum
30% is allowed (Zoning Code Section 6-8-2-7), a 26.2’ front yard setback where 27’ is required
(Zoning Code Section 6-8-2-8-A-1), and a 2.9’ north interior side yard setback where 5’ is
required (Zoning Code Section 6-8-2-8-A-3). The Zoning Board of Appeals is the determining
body for this case.
.
Ms. Klotz read the case into the record.
Vince Weber, architect, explained the proposal:
• Owners have resided there since 2007
• More living space is needed (home office, music room, and storage space)
• Want to be able to protect car from weather elements; existing garage can’t fit any cars
with a lawnmower, etc.
• Wish to remove driveway for greener front yard
• Substandard lot size
• Parking will become compliant with new 2-car detached garage instead of existing 1-car
attached garage
• All nearby properties have rear garages
• Meets all the Standards
Jason Hecker, owner, further explained the proposal:
• Want to stay in home, but need more living space
• Neighbors to the north and south have no objections
Ms. Berns asked if an impervious surface variance was necessary. Ms. Klotz answered that the
variance had been revised out of the application. The impervious surface coverage percentage
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Zoning Board of Appeals
will remain the same by removing the driveway and using pavers for the walkways. The zoning
analysis provided in the packet is outdated.
Chair Rodgers inquired as to what was currently on top of the garage. Mr. Weber answered
that a roof deck with bedroom accessibility was located there and stated the door would be
replaced with an egress window.
Ms. Berns asked why the proposed garage roof line is higher than the mudroom roof. Mr.
Weber noted that there is a step down to mudroom level.
The ZBA entered into deliberations.
Ms. McLennan stated her approval of the proposal since the impervious surface coverage is not
increasing.
The Standards were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
Mr. Gingold motioned to recommend approval of the proposal with the following conditions:
1. Pervious pavers required for rear walk.
2. Driveway and apron must be removed.
The motion was seconded by Ms. Cullen and approved 7-0.
1936 Maple Avenue ZBA 14ZMJV-0155
Reed Merdinger, potential lessee, applies for a special use permit for a Type 2 Restaurant,
Clucker’s Charcoal Chicken, at 1936 Maple Avenue. 1936 Maple Avenue is located in the B1
Business District, which requires a special use permit for a Type 2 Restaurant to operate
(Zoning Code Section 6-9-2-3). The Zoning Board of Appeals makes a recommendation to City
Council, the determining body for this case.
Ms. Klotz read the case into the record.
Reed Merdinger, potential lessee, explained the proposal:
• Upscale fast casual
• Charcoal-grilled healthy product
• Like location because near campus
• Anticipate 40% delivery, 5%pickup (which is why it is considered a Type-2)
• Employees/deliveries will use on-site lot and Northwestern University parking lot
• Hours of operation: 11 a.m. to 11 p.m.
• Most employees will use public transit
• Maximum of 8-10 employees per shift
• Truck deliveries to occur in rear parking lot between 8-10 a.m., 2-3 times per week
• Agree to Litter Collection Plan
• Plan to eventually obtain liquor license
• Will use existing black iron venting
Mr. Gingold stated that he wanted to condition that employees cannot park on the street, to
which the rest of the ZBA agreed.
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Zoning Board of Appeals
Luke Farrin, adjacent property owner, stated that his garage abuts the alley and it can be
difficult to maneuver during the winter. Mr. Merdinger responded that the deliveries will not take
long. If deliveries conflict with when Mr. Farrin exits his residential garage, they can work it out.
The ZBA entered into deliberations.
Ms. Berns noted that hours of operation should be somewhat limited due to the close proximity
of residential uses.
The Standards were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Mr. Gingold motioned to recommend approval of the proposal with the following conditions:
1. Hours of Operation: 9 a.m. to 11 p.m., 7 days a week
2. Employees may not park on the street.
3. Must comply with Litter Collection and Garbage Pick-Up Plans
4. The project must be in substantial compliance of the documents and testimony on record
The motion was seconded by Ms. McLennan and approved 7-0.
521 Ridge Avenue ZBA 14ZMJV-0156
Kenneth Hazlett, architect, applies for major zoning relief to establish one open parking space in
the front yard. The applicant requests an open parking space that is not within 30’ of the rear
property line where open parking is only permitted within 30’ of a rear property line (Zoning
Code Section 6-4-6-3-B-18), open parking in the front yard where open parking is prohibited
(Zoning Code Section 6-8-2-8-A-1), and open parking in front of the principal structure where
open parking is prohibited (Zoning Code Section 6-16-2-1-C-1). The Zoning Board of Appeals
makes a recommendation to City Council, the determining body for this case.
Ms. Klotz read the case into the record.
Ken Hazlett, architect, explained the proposal:
• Huge grade change from rear yard, which is a very long yard
• Just want a front yard drop off place; not meant to act as a permanent parking space
• Considered running driveway up from the back of the property, but it would end up 1-
story lower than the house and would require stairs. Need accessible entrance because
they plan to live in the house as the owners age.
Harold Gerber, owner, further explained the proposal:
• Front parking would only be for dropping off purposes
• Very difficult for elderly friends who visit the property
• Discussed project with neighbors and will address any concerns that may arise
Pater Canberres, concerned citizen, asked what concerns have been raised amongst
neighbors. Mr. Gerber responded that headlights shining into neighbor’s kitchen to the north
are a concern, so they are installing a solid wall/fence to mediate. There will be no overnight
parking except for occasional guests.
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Mr. Canberres asked if other properties north of Oakton have 2 curb cuts. Chair Rodgers stated
that some properties do, others might have circular drives. Ms. Klotz noted that a circular drive
is not allowed at this property due to inadequate lot width.
Chair Rodgers asked if there was a parking space in the rear next to the garage. Mr. Gerber
said the space was left over from many years ago when the property had a barn.
The ZBA entered into deliberations.
Ms. Berns noted that the hardship sounds like it was created by the owner.
Ms. McLennan asked if the curb cut onto Ridge Avenue would be okay. Ms. Klotz responded
that a curb cut off the alley is preferred, but not an option. The Public Works representative at
the DAPR meeting had no concerns since the car will turn around and not have to back out on
to Ridge.
Mr. Gingold noted that this lot is unique and that the hardship was not created by the owner.
Chair Rodgers stated that this property has good access off of Elmwood Avenue with plenty of
space for parking not located in the front yard. Mr. Gingold noted that front yard parking on
Ridge is common, to which Chair Rodgers countered that this was true for houses with no other
access. This property has access off of Elmwood.
Mr. Gallimore noted that the +150’ walk from the garage creates a hardship as the owners age.
Ms. Berns asked Mr. Gallimore if he would feel the same way if the owners were young, to
which he responded, yes, no matter what age that is a long walk to unload items.
Ms. Cullen noted that locating the garage closer to shorten the walk would add a lot of
pavement to the backyard.
The Standards were addressed:
1. Yes
2. Yes-Arevalo, Gingold, Gallimore, McLennan, Cullen
No- Rodgers, Berns
3. Yes- Arevalo, Gingold, Gallimore, McLennan, Cullen
No- Rodgers, Berns
4. Yes- Arevalo, Gingold, Gallimore, McLennan, Cullen, Rodgers
No-Berns
5. Yes
6. Yes
7. Yes- Arevalo, Gingold, Gallimore, McLennan, Cullen
No- Rodgers, Berns
Mr. Gingold motioned to recommend approval of the proposal with the following conditions:
1. Remove old, extraneous curb cut off of Elmwood Avenue.
2. The project must be in substantial compliance of the documents and testimony on
record.
The motion was seconded by Mr. Gallimore and approved 5-2.
Election of ZBA Vice Chair.
Mr. Gingold motioned to appoint Ms. McLennan to ZBA Vice Chair. The motion was seconded
by Ms. Cullen and approved 7-0.
Ms. Klotz reminded the Board that the next ZBA meeting will take place in Room 2200.
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The meeting adjourned at 8:35 p.m.
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P LANNING AND Z ONING D IVISION 847‐866‐2930 | zoning@cityofevanston.org
Community Development Department 847‐448‐8126 à www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3700 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on January 6, 2015, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearings, based upon the standards for special uses specified in Section 6-9-2-3 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 7-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 7-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 7-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 7-0
Case Number: 14ZMJV-0155
Address or
Location:
1936 Maple Avenue
Applicant: Reed Merdinger
Proposed
Special Use:
Restaurant-Type 2, Clucker’s Charcoal Chicken, in B1 District
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P LANNING AND Z ONING D IVISION 847‐866‐2930 | zoning@cityofevanston.org
Community Development Department 847‐448‐8126 à www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3700 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 7-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 7-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 7-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 7-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 7-0
and, based upon these findings, and upon a vote
__7__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
__x__ approval with conditions specifically:
1. Hours of Operation between 9 a.m. and 11 p.m., 7 days a week.
2. Employees may not park on the street.
3. Litter Collection and Garbage Plan
4. The project must be in substantial compliance of the documents and testimony
on record.
_____ denial of the proposed special use.
__________________________________________ Date: _____________
Matt Rodgers
Zoning Board of Appeals Chair
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P LANNING AND Z ONING D IVISION 847‐866‐2930 | zoning@cityofevanston.org
Community Development Department 847‐448‐8126 à www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3700 Evanston, IL 60201
Attending: Vote:
Aye No
___X__ Mary Beth Berns __X__ ____
___X___ Myrna Arevalo __X__ ____
___X___ Scott Gingold __X__ ____
___X___ Beth McLennan __X__ ____
___X___ Matt Rodgers __X__ ____
___X___ Violetta Cullen __X__ ____
___X___ Andrew Gallimore __X__ ____
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For City Council meeting of February 9, 2014 Item O1
Business of the City by Motion: Façade Improvement for Lucky Platter
For Action
To: Honorable Mayor and Members of the City Council
From: Johanna Nyden, Economic Development Division Manager
Meagan Jones, Economic Development Coordinator
Subject: Approval of Financial Assistance through the Façade Improvement
Program for Lucky Platter
Date: January 29, 2015
Recommended Action:
The Economic Development Committee and staff recommend approval of financial
assistance for a façade improvement project for Lucky Platter located at 514 Main
Street (PIN: 11-19-401-008-0000), on a 50/50 cost sharing basis in an amount not to
exceed $10,000.
Funding Source:
The Economic Development Committee and staff recommend utilizing funds from the
Economic Development Fund’s Business District Improvement Account
(21.225.5300.65522). The approved Fiscal Year 2015 Budget allocated a total of
$250,000 for this account to fund both the Façade Improvement and Great Merchant
Grant programs. To date no money has been spent or allocated from this account.
Summary:
The façade improvement project proposed for Lucky Platter is for upgrades to its
existing location at 514 Main Street. The project includes extensive improvements to the
restaurant’s façade with tuckpointing, painting, installation of new windows, signage,
lighting and an accessible entryway. This project is eligible under the guidelines of the
program. The store owners secured four bids for this project and in total, the work is
estimated to cost $21,339. The storefront is a total of 35 linear feet which would make
Lucky Platter eligible for up to $10,000 for work associated with property on a 50/50
cost sharing basis.
The property owner is in support of the project; however, the bank lender for the project
is not amenable to the potential of having a lien placed on the property. The Economic
Development Committee recommends a personal guarantee in lieu of the lien.
Memorandum
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The property owner is in good standing with their property taxes according to the Cook
County Treasurer’s office.
Legislative History:
At its January 28, 2015 meeting, the Economic Development Committee voted
unanimously (10 - 0) to recommend the approval of this project to City Council with the
condition that a personal guarantee for this amount be signed in lieu of a lien.
Attachments:
- Application
- Estimates
- Before photos of property
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For City Council meeting of February 9, 2015 Item O2
Resolution 9-R-15: Corrado Cutlery Request to Modify Loan Agreement
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Johanna Nyden, Economic Development Manager
Paul Zalmezak, Senior Economic Development Coordinator
Subject: Resolution 9-R-15, Authorizing the City Manager to Negotiate the
Modification of the Loan Agreement with Corrado Cutlery
Date: January 29, 2015
Recommendation:
The Economic Development Committee and staff recommend City Council adoption of
Resolution 9-R-15, authorizing the City Manager to negotiate a modification of the loan
agreement with Corrado Cutlery.
Funding Source
Not Applicable
Summary
Jim Bilger, owner of Corrado Cutlery, has relocated his business from 716 Main Street
to 1634 Payne Street to refocus on its web-based business because he has not
experienced the level of retail sales he anticipated.
On November 14, 2011, City Council approved a loan of $31,500 for expenses
associated with the interior build out of the space. Fifty percent of the loan is forgivable
if the terms of the loan are satisfactorily met. Mr. Bilger is current on this loan and will
continue making loan payments until the scheduled expiration date in April 2015.
However Section II(d) of the agreement requires the City to collect the forgivable portion
of the loan if Corrado Cutlery fails to comply with all terms of the Agreement. By closing
the retail storefront before the end of the loan term, Mr. Bilger is not in compliance with
Section III(m) which gives the City the authority to “exercise its rights pursuant to the
security agreement” (attached). Furthermore, with the less than anticipated revenues,
Mr. Bilger was unable to hire two full time employees during the three years in operation
violating Section III(j) of the Loan Agreement.
As outlined in Section 1 of the Security Agreement, the City has secured rights to “all
furnishings installed at the property” paid for with the economic development loan
Memorandum
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including “furniture, fixtures, furnishings, and equipment.” City funds were used to
purchase and install cabinets, upgrade electrical, purchase and install of a transparent
storefront glass security screen, carpeting, and a storefront sign.
Staff seeks, with a recommendation from the Economic Development Committee, City
Council authorization for the City Manager to negotiate a modification of the Loan
Agreement by allowing Mr. Bilger to settle the default in this Agreement by remaining
current on loan payments through the end of the loan term April 2015. Mr. Bilger
worked diligently to maintain his business on Main Street for three years despite the low
sales volume. Furthermore, he has relocated his business in Evanston on Payne Street
and is considering offering a small retail presence for those customers who prefer to
purchase/pick up their product directly. Staff believes that forcing Mr. Bilger to comply
with Section II(d) by forcing repayment of the forgivable portion of the loan would cause
undue harm on his business moving forward.
Legislative History
At its January 28, 2015 meeting, the Economic Development Committee voted 10-0 to
recommend the City Council authorize the city manager to negotiate the loan
modification
Attachments:
-Economic Development Committee Memo
-Resolution 9-R-15
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1/27/2015
9-R-15
A RESOLUTION
Authorizing the City Manager to Negotiate and Execute a Loan
Modification with Corrado Cutlery, LLC
WHEREAS, the City of Evanston and Corrado Cutlery, LLC, an Illinois limited
liability company (“Corrado Cutlery”) entered into a construction loan agreement (the “Loan
Agreement”) dated January 25, 2012 for a loan in the principal amount of Thirty-One
Thousand Five Hundred and no/100 Dollars ($31,500.00) (the “Loan”), the Loan
Agreement is attached and incorporated herein as Exhibit 1; and; and
WHEREAS, the Loan was provided to Corrado Cutlery to fund the renovation
of the commercial storefront at 716 Main Street for the future operation of a retail goods
establishment at the property; and
WHEREAS, the Loan Agreement specifies that if Corrado Cutlery paid half of
the Loan ($15,750.00) and complied with certain public benefits, which includes the (a)
creation of two (2) full-time positions and one (1) part-time position, and (b) Corrado
Cutlery must remain a Tenant at the renovated Property throughout the Loan Term, half of
the Loan would be forgiven;
WHEREAS, Corrado Cutlery seeks certain amendments to the terms of the
Loan Agreement, including deleting the requirement that 2 full-time employee positions and
one part-time employee must be created and removing the requirement that the business
must be located at the property (the “Loan Modifications”); and
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9-R-15
~2~
WHEREAS, the City Council of the City of Evanston has determined that the
best interests of the City would be served by modifying the terms of the Loan and to maintain
an existing business,
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized to negotiate and
execute a loan modification with Corrado Cutlery, LLC based on the following
modifications: (a) delete Section 3(j), which currently requires Corrado Cutlery to create 2
full-time employees and 1 part-time employee; and (b) delete references to the
requirement that Corrado Cutlery must operate its business at 716 Main Street.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the loan agreement, mortgage and promissory note
as he may determine to be in the best interests of the City and in a form acceptable to the
Corporation Counsel. Prior to the City’s execution of the modified Loan Documents, the
Borrower must be in good standing with the State of Illinois and must comply with all
requests for documents prior to any loan modification.
SECTION 3: This Resolution 9-R-15 shall be in full force and effect from and
after its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2015
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9-R-15
~3~
EXHIBIT 1
CONSTRUCTION LOAN AGREEMENT
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For Economic Development Committee meeting of January 28, 2015 Item: 3C
Corrado Cutlery Request to Modify Loan Agreement
Item for Consideration
To: Chair and Members of the Economic Development Committee
From: Wally Bobkiewicz, City Manager
Johanna Nyden, Economic Development Manager
Paul Zalmezak, Senior Economic Development Coordinator
Subject: Corrado Cutlery Request to Modify Loan Agreement
Date: January 16, 2015
Recommended Action
Staff recommends approval of a recommendation to City Council authorizing the City
Manager to negotiate the modification of the loan agreement with Corrado Cutlery.
Summary
Jim Bilger, owner of Corrado Cutlery, has relocated his business from 716 Main Street
to 1634 Payne Street to refocus on its web-based business. Corrado Cutlery has not
experienced the level of retail sales on Main Street anticipated in the business plan
presented to the Economic Development Committee on October 26, 2011. At this
meeting, the Economic Development Committee recommended that the city council
approve a loan of $31,500 for expenses associated with the interior build out of the
space. Fifty percent of the loan is forgivable if the terms of the loan are satisfactorily
met. Mr. Bilger is current on this loan and will continue making loan payments until the
scheduled expiration date in April 2015.
However Section II(d) of the agreement requires the City to collect the forgivable portion
of the loan if Corrado Cutlery fails to comply with all terms of the Agreement. By closing
the retail storefront before the end of the loan term, Mr. Bilger is not in compliance with
Section III(m) which gives the city the authority to “exercise its rights pursuant to the
security agreement” (attached). Furthermore, with the less than anticipated revenues,
Mr. Bilger was unable to hire two full time employees during the three years in operation
violating Section III(j) of the Loan Agreement.
As outlined in Section 1 of the Security Agreement, the city has secured rights to “all
furnishings installed at the property” paid for with the economic development loan
including “furniture, fixtures, furnishings, and equipment.” The city funds were used to
purchase and install cabinets, upgrade electrical, purchase and install of a transparent
storefront glass security screen, carpeting, and a storefront sign.
Memorandum
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Staff seeks a recommendation from the Economic Development Committee to the City
Council to modify the Loan Agreement by allowing Mr. Bilger to settle the default in this
Agreement by remaining current on loan payments through the end of the loan term
April 2015. Mr. Bilger worked diligently to maintain his business on Main Street for
three years despite the low sales volume. Furthermore, he has relocated his business
in Evanston on Payne Street and is considering offering a small retail presence for
those customers who prefer to purchase/pick up their product directly. Staff believes
that forcing Mr. Bilger to comply with Section II(d) by forcing repayment of the forgivable
portion of the loan would cause undue harm on his business moving forward.
Background
Corrado Cutlery was founded in 1905 in downtown Chicago and remained there until
2002. Corrado Cutlery’s product mix focuses on the best quality knives, scissors,
manicuring implements, Swiss Army products, men’s shaving, shave creams, optical
goods, and toiletries, and also offers knife and scissor sharpening services
Jim Bilger, President and sole owner of Corrado Cutlery, LLC acquired a stake in the
company in 1991 and has been sole owner since 2005. Mr. Bilger is an Evanston
resident. Prior to opening on Main Street, he operated Corrado Cutlery as an online
business in Evanston from his office at 1522 Greenleaf (www.corradocutlery.com).
Attachments
-Loan Agreement
-Security Agreement
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For City Council meeting of February 9, 2015 Items O3 and O4
Resolution 19-R-15: Forgivable Loan Agreement with ZS Associates
Resolution 10-R-15: Hotel-Motel Tax Sharing Agreement with ZS Associates
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Johanna Nyden, Economic Development Manager
Paul Zalmezak, Senior Economic Development Coordinator
Subject: Resolution 19-R-15 Authorizing the City Manager to Negotiate and
Execute a Forgivable Loan Agreement with ZS Associates
Resolution 10-R-15 Authorizing the City Manager to Negotiate and
Execute a Hotel-Motel Tax Sharing Agreement with ZS Associates, Inc.
Date: January 29, 2015
Recommendation:
The Economic Development Committee recommends City Council consider authorizing
the City Manager to negotiate and execute a funding agreement with ZS Associates in
support of the renovation of office space for a new global headquarters at One Rotary
Center located at 1560 Sherman Avenue in downtown Evanston. This request includes
$300,000 in relocation assistance and a hotel room occupancy tax sharing agreement
for existing and future hotel tax payments.
O3 Resolution 19-R-15 Authorizing the City Manager to Negotiate and Execute a
Forgivable Loan Agreement with ZS Associates
O4 Resolution 10-R-15 Authorizing the City Manager to Negotiate and Execute a
Hotel-Motel Tax Sharing Agreement with ZS Associates, Inc.
Funding Source
Staff recommends funding the retention of ZS Associates with Economic Development
Fund Balance (#225.21.5300.62662) and a share of future hotel-motel tax revenues.
Summary
ZS Associates was founded in 1983 by Andy Zoltners and Prabha Sinha, both PhDs
who were teaching at Northwestern University. They combined academic research with
business leadership to grow the company over the last 30 years into one of the world’s
Memorandum
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leading sales and marketing consulting firms with 22 offices globally. ZS provides a
range of sales and marketing strategies to the pharmaceutical industry in addition to
business-to-business organizations across all industries. ZS employees approximately
3,400 people globally, with approximately 1,900 in India.
Staff has been working with ZS Associates for several years as it considered options for
relocating its world headquarters from 1800 Sherman when its lease expires 12/31/2019
(with a termination option in 2017). ZS is the only non-Northwestern University entity in
the building, spread out over several non-contiguous floors. The owner of 1800
Sherman, Northwestern University, has indicated its need for the space ZS Associates
occupies in the building and the lease will not be renewed.
ZS has considered several options to relocate its world headquarters including
consolidating space at an existing downtown Chicago location, other local communities,
and Evanston. In recent weeks ZS Associates has identified office space at One Rotary
Center (1560 Sherman) that would meet its needs and has entered into entered into a
15 year lease on the space beginning January 1, 2017.
The lease is subject to two contingencies which give ZS the ability to withdraw from the
commitment before March 31, 2015: 1) a satisfactory termination agreement with
Northwestern University; and 2) financial assistance from the City of Evanston. ZS
Associates reports they have negotiated a satisfactory termination agreement with
Northwestern University. Northwestern University has agreed to reduce the termination
fee to $375,000 from $860,000 and forgo an estimated $1.5 million in rent. The
Economic Development Committee directed the City Manager to ask Northwestern
University to further reduce the termination fee. The University’s response to this
request is attached to this memo.
ZS Associate’s lease of 47,000 square feet in the Rotary Building not only resolves the
vacancy challenge at the Rotary Building created by Pivot Point’s recent decision to
relocate from Evanston in the near future, but creates a more valuable building with two
significant global headquarters under one roof. Rotary International and ZS Associates
have compatible workforces and a shared global focus. Additionally, ZS Associates will
benefit from the amenity spaces Rotary International has built in recent years, including
state of the art conferencing with foreign language translation capabilities.
ZS Associates estimates the cost of building the new 47,000 square foot headquarters
on the 6th, 7th, and 8th floors of 1560 Sherman will exceed $7 million as summarized in
the table that follows. Rotary is contributing $85 per square foot for tenant
improvements resulting in a total cost to ZS Associates of approximately $3 million.
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Description Cost Cost /
Sq Ft
Tenant Improvements $4,230,000 $90
Furniture, Fixtures & Equipment $1,739,000 $37
Soft Costs (architects, other consultants) $470,000 $10
Moving Costs $246,750 $5
Early Termination Fee $375,000
Total $7,060,750 $150
Rotary International Tenant Improvement
Allowance
-$3,995,000 $85
ZS Associates Responsibility $3,065,750
On the 6th floor, ZS Associates is planning a showcase space that will serve as a
reception area for clients, conference rooms, and interview space. The space will help
with recruiting and retaining talent. The cost of this space is estimated to be $1,370,000
($137/sq ft). ZS Associates is seeking $750,000 from the City of Evanston to cover the
cost of constructing this space and guarantee the retention of their global headquarters
in Evanston.
The City’s assistance will allow ZS Associates to expedite the decision to execute the
lease at the Rotary Building. Contiguous space of the quantity large enough to
accommodate their headquarters plans is not often available in Evanston. The
opportunity to find comparable space in Evanston in the future is highly uncertain.
Furthermore, time is of the essence. Rotary International’s March 31, 2015 contingency
deadline: 1) allows for the relocation of existing tenants to upper floors (nine months
through end of 2015); 2) provides the time ZS needs to build out the space (12 months
beginning 2016); and 3) allows ZS Associates to open for operations in 2017.
Proposed Loan Terms and Tax Sharing Agreement
Staff recommends a forgivable loan funded through a combination of Economic
Development Fund and hotel tax revenue sharing. A total of $300,000 from the
Economic Development Fund Balance is recommended to offset the cost of moving to
1560 Sherman and a portion of the build out. The first draw against the Economic
Development Fund Balance would occur in budget year 2016 when ZS Associates
begins construction.
In addition to the proposed loan, staff recommends a hotel occupancy tax revenue
sharing agreement detailed in Resolution 10-R-15, attached. ZS Associates currently
generates approximately 5,000 hotel room nights per year in downtown Evanston which
yields approximately $60,000 in hotel occupancy tax revenue annually. ZS Associates
anticipates increasing the number of hotel room nights in future years as its business
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continues to grow and it relocates its largest annual meeting from Skokie to downtown
Evanston.
Staff proposes providing ZS Associates 50% of the existing annual hotel occupancy tax
revenue generated by ZS Associates hotel bookings not to exceed $30,000 for a period
of eight years beginning January 1, 2016. To incentivize ZS Associates to host
additional meetings in, and relocate larger meetings to, downtown Evanston, Staff
proposes to share 75% of hotel occupancy tax revenue above their current level totaling
an amount not to exceed $22,500 annually for a period of eight years beginning January
1, 2016.
The following are proposed terms and conditions of the funding agreement:
1) The loan would be forgivable over a period of 8 years.
2) In the event ZS Associates closes the headquarters during the terms of the
agreement, a portion of the City’s investment would be repaid based on portion
of loan forgiven;
3) City would issue the $300,000 following the issuance of a Final Certificate of
Occupancy at 1560 Sherman.
4) For a period of eight years, on an annual basis, the City will reimburse 50% of
the hotel tax revenue up to a total of $30,000.
5) For a period of eight years, on an annual basis, the City will reimburse 75% of
the hotel tax revenue from the room nights by ZS Associates above the current
level at an amount not to exceed $22,500 annually.
6) Forgivable loan would be recorded against the deed
7) ZS Associates will maintain at least 325 employees at the headquarters during
the term of the agreement
8) ZS Associates will employ five participants in the Mayor’s Summer Youth
Employment Program each year of the agreement.
Staff will work with ZS Associates to identify a plan for supporting the Evanston Non-
Profit community through volunteerism and/or sponsorships
Public Benefits
In addition to the $2 million in estimated annual expenditures in Evanston by ZS
Associates employees, (generating approximately $40,000 in annual sales tax
revenues) ZS Associates commits to participate in the Mayor’s Summer Youth
Employment Program by hiring at least five participants annually. Furthermore, ZS
Associates long term lease of 47,000 square feet in the Rotary Building solidifies the
value of the real estate asset from a property tax assessment perspective.
In addition, staff is pursuing a number of additional public benefits more directly linked
to the City’s livability goals. ZS Associates commits to the following:
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1. Recycling and waste reduction through onsite recycling containers;
2. Encouraging multi-modal transportation through commuter benefits program
using pre-tax dollars;
3. Housing assistance costs by offsetting costs of realtor, application fees, closing
and commission costs, and travel expenses;
4. Health insurance coverage exceeding 50% of the cost of health insurance
premiums for full time employees; and
5. Wages that surpass Cook County’s per capita annual income of $30,048.
Legislative History
The Economic Development Committee considered this matter at its January 28, 2015
meeting. The Committee voted to refer the matter for consideration by the City Council.
Attachments:
Resolution 19-R-15
Loan Agreement
Resolution 10-R-15
Hotel Motel Tax Revenue Sharing Agreement
Economic Development Committee Memo
Communication from Northwestern University, February 3, 2015
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1/27/2015
19-R-15
A RESOLUTION
Authorizing the City Manager to Negotiate and Execute a Forgivable
Loan Agreement with ZS Associates, Inc.
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized to execute the
Forgivable Loan Agreement, attached hereto as Exhibit 1, the terms are incorporated
herein by reference, with ZS Associates, Inc., an Illinois corporation.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Forgivable Loan Agreement as he may
determine to be in the best interests of the City and in a form acceptable to the
Corporation Counsel.
SECTION 3: That this Resolution 19-R-15 shall be in full force and effect
from and after the date of its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2015
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EXHIBIT 1
Forgivable Loan Agreement
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FORGIVABLE LOAN AGREEMENT
This Forgivable Loan Agreement (the “Agreement”), is entered into by and between THE
CITY OF EVANSTON, an Illinois municipal corporation (“Lender”) and ZS ASSOCIATES,
INC., an Illinois corporation (“Borrower”) and effective as of the last date executed on the
signature page:
RECITALS
WHEREAS, it has been determined by Lender that an economic development and
unique opportunity exists which warrants funding to Borrower from the Economic Development
Fund (“ED Fund”); and
WHEREAS, the Borrower requested funding to cover costs of relocation and renovation
costs for the commercial office space to be located at 1560 Sherman Avenue, Evanston, IL 60201
(“Subject Property”) in order to move its office from 1800 Sherman Avenue to the Subject
Property and will be leasing approximately 47,000 square feet of office space (the “Project”);
and
WHEREAS, the City seeks to retain the City’s largest commercial business with ED
funds, and
WHEREAS, the Lender has authorized an expenditure of up to Three Hundred Thousand and
no/100 Dollars ($300,000.00) for a forgivable loan to the Borrower to cover a portion of the
expected project budget, under such terms and conditions as may be prescribed by the Lender
below, for purposes of project financial assistance to cover some of the Project costs and provide a
financial incentive to remain an Evanston business; and
WHEREAS, the City Council has approved Borrower for participation in this Agreement,
subject to the terms and conditions of the Agreement,
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated
herein by this reference, and the mutual obligations of the parties as herein expressed, the City
and Borrower agree as follows:
AGREEMENT
A. DEFINITIONS
The following terms shall have the following meanings whenever used in this
Agreement, except where the context clearly indicates otherwise. Any ambiguity as to the
intended meaning or scope of the terms set forth below will be resolved solely by the City
through its designated representative.
1. “Borrower” means the company, ZS Associates, Inc., applying for funding for
renovations to the Subject Property and determined eligible participate in this
Agreement.
2. “Completion Date” means the date that the contractor has finished the Project
pursuant to the building permit issued by the City and a Final Certificate of
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Occupancy has been issued, and to the satisfaction of Borrower, as evidenced by
final payment to the contractor from Property Owner and the issuance of a
certificate of substantial completion issued by the architect for the Project to the
Property Owner.
3. “Director” means the City’s Assistant City Manager and Director of
Administrative Services, Martin Lyons, who is responsible for managing and
administering this Agreement on behalf of the City.
4. “Loan” means the total amount of the funds from the ED Fund loaned to
Borrower for purposes of assisting with the funding the Project, which shall not
exceed Three Hundred Thousand and no/100 Dollars ($300,000.00), the amount
approved by City Council Resolution 19-R-15
5. “Loan Term” means how long the Loan exists and expiration of the Parties
requirements under this Agreement, which is eight (8) years in this Agreement.
6. “Date of Reimbursement” means the date that the Lender issues the
reimbursement payment to Borrower which is after the Final Certificate of
Occupancy is issued for the Building. If the reimbursement is made by check, it
will be the date shown on the check. If reimbursement is made by electronic
funds transfer, it will be the date the Loan funds electronically transferred to the
Borrower.
7. “Project” means the improvements to be completed on the Property as proposed
by Borrower.
8. “Subject Property” means the real property at 1560 Sherman Avenue, Evanston,
IL 60201 and commonly known as “One Rotary Center”. Borrower will be
leasing a significant portion of the Subject Property.
9. “Total Project Expenditure” means the total actual Project costs incurred by and
paid for by Borrower or Property Owner including the costs of construction,
materials, fixtures, and supplies.
B. LOAN
1. Principal Amount: Subject to the term and conditions of the Agreement, the
Lender hereby agrees to provide Borrower the principal sum of up to Three
Hundred Thousand and no/100 Dollars ($300,000.00) (the “Loan”), to be
amortized and forgivable over a period of eight (8) years ((96) ninety-six months)
calculated on 365 day calendar and commences on the Last Date of
Reimbursement (the “Loan Term”), but subject to earlier forgiveness under the
circumstances described in Section C(3) below. The Loan Term and
reimbursement obligations shall not commence until the City’s issuance of debt
necessary to fund this project has commenced. The City shall undertake and
diligently pursue the issuance of such debt on a timely basis so that the proceeds
of such debt shall be available to the City for reimbursement when the other
conditions to reimbursement set out in Section D(1) have been satisfied.
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2. Interest Rate: Interest will accrue from the Last Date of Reimbursement of the
Loan funds at the rate of LIBOR per annum on the unpaid balance. As used
herein, “LIBOR” shall mean the 30-day LIBOR rate quoted in the most recently
published edition of The Wall Street Journal. If a default occurs and not cured,
repayment of principal and interest shall commence immediately in accordance
with the provisions set forth below. The Loan is not transferable. The interest
rate will be calculated on the Date of Reimbursement and when the Loan
Forgiveness Schedule is ratified. For illustrative purposes in the Loan
Forgiveness Schedule, the LIBOR rate is set at 3.00%.
3. Amortization Schedule for the Loan: The outstanding principal balance of the
Loan is divided by the total number of years, 8, in the Loan Term, and the
resulting figure will be the “installment”. The first anniversary date of the Loan
shall be one year after the
4. Forgiveness Schedule: Date of Reimbursement and on said anniversary date, and
every year thereafter, the Loan will be forgiven in accordance with the schedule to
be attached as Exhibit A (the “Loan Forgiveness Schedule”). The forgiveness
schedule is for illustration purposes and not the final Loan Forgiveness Schedule,
which will be formed after the Last Date of the Reimbursement.
5. Guaranty: To support repayment of the Loan, the Borrower will ensure that a
guaranty for all principal and interest under the Loan which remains unforgiven
over the Loan Term is issued (the “Guaranty”), which is attached as Exhibit B
and incorporated herein as if fully restated.
C. CONDITIONS OF FORGIVENESS
The Loan is conditioned on the completion and satisfaction of each part of this Section C
and confirmed by the Director and/or his designee. If Borrower fails to perform any condition
fully set forth herein, it shall be considered an Event of Default, defined in Section N. The
Conditions of Forgiveness are as follows:
1. Project Completion:
a. Borrower shall cause the Property Owner to develop the Subject
Property in conformance with the building permit authorized by the
Building & Inspection Services Division of the Community
Development Department, for the construction and operation of the
headquarters office use of the Subject Property, which will consist of
leasing 47,000 gross square feet of office space. Borrower
acknowledges that this Agreement is conditioned on the Borrower
renovating the Subject Property and remaining a Tenant of the Subject
Property with approximately the same size of leased commercial space
during the Loan Term. If a portion of the Borrower’s leased space is
reduced or the lease is terminated prior to the end of the Loan Term,
which is an immediate default of this Agreement.
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b. Borrower shall provide documentation that bids for the Project were
sought by the Project’s general contractor from no less than three
subcontractors for each trade, of which one must be an Evanston-based
subcontractor. If an Evanston-based subcontractor is not available to
seek bids from based on the scope, scale or special requirements of the
Project work, this requirement will be waived upon confirmation from
City staff that bid solicitation to Evanston based businesses was pursued
by the general contractor.
2. Recording Memorandum of Forgivable Loan Agreement: Borrower shall receive
authority from the Property Owner permitting the recording of a memorandum
summarizing this Agreement against the Subject Property (“Memorandum of
Forgivable Loan Agreement”), which is attached as Exhibit C.
3. Taxable Uses Only: Borrower warrants that it will not allow the Property Owner
to lease to, or otherwise allow any religious, charitable or other entity which is
entitled to an exemption from real property taxes to occupy, the commercial
portions of the Subject Property until the Loan Term expires.
D. TERMS OF REIMBURSEMENT
1. Reimbursement Payment Requirements: Reimbursement payment shall NOT be
paid out until: (a) City Council has approved the Agreement; (b) the Agreement is
executed; (c) Project work has completed; and (d) the Final Certificate of
Occupancy has been issued.
2. Borrower hereby agrees to comply with all terms and conditions of this
Agreement.
3. Reimbursement requests to the Director or his designee shall contain the
following:
a. All contractor invoices detailing the specific tasks completed in
accordance with approved Project and Borrower must attach a spreadsheet
outlining the breakdown of the Project costs attributable to the ED Funds
loaned;
c. Proof of payment of all invoices for all expenditures for the Project
covered by this Loan; and
d. Final lien releases.
5. The Reimbursement payment will be made in a lump sum after the requirements
of this Section are met.
6. The Director or his designee will not issue any Reimbursement to the Borrower if
there is any violation of any law, ordinance, code, regulation, or Agreement term.
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Lastly, Borrower must be current with all City of Evanston accounts prior to any
reimbursement.
7. The total amount of the Loan will be forgiven in accordance with the schedule
attached as Exhibit A (“Loan Forgiveness Schedule”) but subject to earlier
forgiveness under the circumstances described in Section C(3) above. At the end
of the Loan Term, the Loan will be deemed forgiven and the balance will be zero
and the Guaranty is released.
E. BORROWER’S RESPONSIBILITIES
1. The Borrower shall be responsible for hiring a licensed general contractor to
complete the Project. The Director or his designee may require submission of
proof of the State License issued to the selected general contractor.
3. The Borrower is responsible for contacting the appropriate City departments to
arrange for obtaining all necessary approvals and/or permits required for
construction and completion of the Project.
4. The Borrower is responsible for managing, monitoring, and scheduling the
construction of the Project and ensuring its compliance with all applicable federal,
State, and local laws and regulations.
5. Borrower shall during the Term, and for a period of 2 years following the
expiration of the Term, keep and make available for the inspection, examination
and audit by City or City’s authorized employees, agents or representatives, at all
reasonable time, all records respecting the services and expenses incurred by
Borrower, including without limitation, all book, accounts, memoranda, receipts,
ledgers, canceled checks, and any other documents indicating, documenting,
verifying or substantiating the cost and appropriateness of any and all expenses.
6. The Borrower shall be fully responsible for ensuring that all invoices from the
contractors, suppliers, vendors and/or other third parties are paid and shall only
seek reimbursement after payment has been disbursed by Borrower.
F. THE CITY’S RESPONSIBILITIES
1. Within a reasonable time after Borrower submits a request for a Reimbursement,
the City will review the information provided by Borrower under Section D.
2. Director or his designee shall review Borrower’s request and accompanying
documents for a Reimbursement Payment. If Borrower meets all its terms,
conditions, and obligations under this Agreement, the Director or his designee
shall issue the Payment in a lump sum up to the total amount of the Loan in
accordance with the Local Government Prompt Payment Act, after City’s receipt
of the documentation submitted by Borrower in Section D(3).
G. INSURANCE
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1. During the entire period in which work on the Project is performed until
termination of this Agreement, the Borrower shall cause to be obtained and
maintained in full force and effect during said period the following insurance
policies: Comprehensive General Liability Insurance in a general aggregate
amount of not less than $1,000,000, $1,000,000 Products and Completed
Operations Aggregate, and $1,000,000 each occurrence.
2. All deductibles on any policy shall be the responsibility of the primary holder of
such policy and shall not be the responsibility of the City of Evanston.
3. Borrower shall provide evidence of required insurance to the Director before
execution of this Agreement. Borrower shall cause the City to be named as an
additional insured for the Loan period.
H. OBLIGATION TO REFRAIN FROM DISCRIMINATION
1. Borrower covenants and agrees for itself, its successors and its assigns to the
Property, or any part thereof, that it will not discriminate against any employee or
applicant for employment because of race, color, religion, sex, sexual orientation,
marital status, national origin or ancestry, or age or physical or mental disabilities
that do not impair ability to work, and further that it will examine all job
classifications to determine if minority persons or women are underutilized and
will take appropriate affirmative action to rectify any such underutilization.
2. That, if it hires additional employees in order to perform this contract, or any
portion hereof, it will determine the availability of minorities and women in the
area(s) from which it may reasonably recruit and it will hire for each job
classification for which employees are hired in such a way that minorities and
women are not underutilized.
3. That, in all solicitations or advertisements for employees placed by it or on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital
status, national origin, ancestry, or disability.
I. NO AGENCY CREATED
The Borrower and any contractor, supplier, vendor or any third party hired by Borrower
to complete the Project are not agents or create any employment relationship with the City.
J. INDEMNIFICATION AND HOLD HARMLESS
Borrower shall defend, indemnify and hold harmless City and its officers, elected and
appointed officials, agents, and employees from any and all liability, losses, or damages as a
result of claims, demands, suits, actions, or proceedings of any kind or nature, including without
limitation costs, and fees, including attorney’s fees, judgments or settlements, resulting from or
arising out of any negligent or willful act or omission on the part of the Borrower or the Property
Owner or their respective employees and agents during the performance of this Agreement. Such
indemnification shall not be limited by reason of the enumeration of any insurance coverage
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herein provided. This provision shall survive completion, expiration, or termination of this
Agreement. Nothing contained herein shall be construed as prohibiting City, or its officers,
agents, or employees, from defending through the selection and use of their own agents,
attorneys, and experts, any claims, actions or suits brought against them. Borrower shall be liable
for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits.
Nothing herein shall be construed as a limitation or waiver of defenses available to City and
employees and agents, including without limitation the Illinois Local Governmental and
Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City
Corporation Counsel’s option, Borrower must defend all suits brought upon all such Losses and
must pay all costs and expenses incidental to them, but the City has the right, at its option, to
participate, at its own cost, in the defense of any suit, without relieving Borrower of any of its
obligations under this Agreement. Any settlement of any claim or suit related to activities
conducted under this Project by Borrower must be made only with the prior written consent of
the City Corporation Counsel, if the settlement requires any action on the part of the City. No
member, official, agent, legal counsel or employee of the City shall be personally liable to the
Borrower or Property Owner, or any successor in interest, in the event of any default or breach
by the City or for any amount which may become due to Borrower or Property Owner, or
successor or on any obligation under the terms of this Agreement.
K. COMPLIANCE WITH LAW
The Borrower agrees to comply, and shall cause the Property Owner to comply, with all
the requirements now in force, or which may hereafter be in force, of all municipal, county, state
and federal authorities, pertaining to the development and use of the Property, construction of the
Project, ongoing operations conducted on the Property, and use of Loan funds. In addition,
pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession
of others whom the City has contracted with to perform a governmental function are covered by
the Act and subject to disclosure within limited statutory timeframes (five (5) working days with
a possible five (5) working day extension). Upon notification from the City that it has received a
Freedom of Information Act request that calls for records within the Borrower’s or Property
Owner’s control, the Borrower shall promptly provide all requested records to the City so that
the City may comply with the request within the required timeframe. The City and the Borrower
shall cooperate to determine what records are subject to such a request and whether or not any
exemptions to the disclosure of such records, or part thereof, are applicable. The Borrower shall
indemnify and defend the City from and against all claims arising from the City’s exceptions to
disclosing certain records which the Borrower may designate as proprietary or confidential.
Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor
or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over
the City, shall not be a violation of this Section.
L. DEFAULT; REMEDIES; DISPUTE RESOLUTION
1. Notice of Default: In the event of failure by either party hereto substantially to
perform any material term or provision of this Agreement, including but not
limited to conditions contained in Sections C and D, the non-defaulting party shall
have those rights and remedies provided herein, provided that such non-defaulting
party has first provided to the defaulting party a written notice of default in the
manner required by Section N hereof identifying with specificity the nature of the
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alleged default and the manner in which said default may be satisfactorily be
cured.
2. Cure of Default: Upon the receipt of the notice of default, the alleged defaulting
party shall promptly commence to cure, correct, or remedy such default within a
15-day period, and shall continuously and diligently prosecute such cure,
correction or remedy to completion.
3. City Remedies not Exclusive; Repayment of Pro Rata Share of Loan: If an Event
of Default occurs, which Borrower has not cured within the timeframe set forth in
subparagraph 2 above, the City, at its option, may terminate this Agreement
and/or may institute legal action in law or in equity to cure, correct, or remedy
such default, enjoin any threatened or attempted violation, or enforce the terms of
this Agreement. In the event of a Default by Borrower that occurs after the City
has disbursed in whole or in part the Loan funds, the “Pro Rata Repayment
Amount” and interest, at the rate of LIBOR + 1% per annum shall be due and
payable within 30 days of Default. The amount due and owing following an
Event of Default, which is not cured by Borrower, shall be calculated according to
the Date of Default and the amount outstanding from the Loan Forgiveness
Schedule, outlined in Exhibit A. All payments shall be first credited to accrued
interest, next to attorney’s fees and costs which may be owing from time to time,
and then to principal. Payments shall be made to City at the address set forth in
Section M herein or at such other address as City may direct pursuant to notice
delivered to Borrower in accordance with Section M.
4. Borrower’s Exclusive Remedies: The parties acknowledge that the City would not
have entered into this Agreement if it were to be liable in damages under, or with
respect to, this Agreement or any of the matters referred to herein, including the
Project, except as provided in this Section. Accordingly, Borrower shall not be
entitled to damages or monetary relief for any breach of this Agreement by the
City or arising out of or connected with any dispute, controversy, or issue
between Borrower and the City regarding this Agreement or any of the matters
referred to herein, the parties agreeing that declaratory and injunctive relief and
specific performance shall be Borrower’s sole and exclusive judicial remedies.
M. TERMINATION
If Borrower shall fail to cure any Event of Default upon notice and within the time for
cure provided for in Section L above, the City may, by written notice to the Borrower, terminate
this Agreement. Such termination shall trigger the repayment of the “Pro Rata Repayment
Amount” as defined in Section L above. Borrower may not terminate this Agreement without
the express written consent of City.
N. NOTICES
All notices permitted or required hereunder must be in writing and shall be effected by (i )
personal delivery, (ii) first class mail, registered or certified, postage fully prepaid, or (iii)
reputable same-day or overnight delivery service that provides a receipt showing date and time
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of delivery, addressed to the following parties, or to such other address as any party may, from
time to time, designate in writing in the manner as provided herein:
If to the Lender: City of Evanston
Attn: Wally Bobkiewicz, City Manager
2100 Ridge Avenue
Evanston, IL 60201
With a copy to: City of Evanston
Attn: W. Grant Farrar, Corporation Counsel
2100 Ridge Avenue
Evanston, IL 60201
If to the Borrower ZS Associates, Inc.
(prior to construction Completion): Attn: Prabhakant Sinha
1800 Sherman Avenue, Suite 700
Evanston, IL 60201
If to Borrower ZS Associates, Inc.
(after construction completion): Attn: Prabhakant Sinha
1800 Sherman Avenue, Suite 700
Evanston, IL 60201
Any written notice, demand or communication shall be deemed received immediately if
personally delivered or delivered by delivery service to the addresses above, and shall be deemed
received on the third day from the date it is postmarked if delivered by registered or certified
mail.
O. APPLICABLE LAW
The internal laws of the State of Illinois without regard to principles of conflicts of law
shall govern the interpretation and enforcement of this Agreement.
P. ATTORNEY’S FEES
In the event that the City commences any action, suit, or other proceeding to remedy,
prevent, or obtain relief from a breach of this Agreement by Borrower, or arising out of a breach
of this Agreement by Borrower, the City shall recover from the Borrower as part of the judgment
against Borrower, its attorneys’ fees and costs incurred in each and every such action, suit, o r
other proceeding.
Q. SURVIVAL OF TERMS, BINDING UPON SUCCESSORS
The covenants, terms, conditions, representations, warranties, Agreements and
undertakings set forth in this Agreement (and specifically including, without limitation, those
covenants, terms, conditions, representations, warranties, Agreements and undertakings which
survive the termination of this Agreement) shall be binding upon and inure to the benefit of the
Parties hereto and their respective successors, assigns and legal representatives.
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R. CONFLICT OF INTEREST
1. No member, official, or employee of the City shall have any personal interest,
direct or indirect, in this Agreement, nor shall any such member, official, or
employee participate in any decision relating to the Agreement which affects his
personal interests or the interests of any corporation, partnership, or association in
which he/she is, directly or indirectly, interested.
2. The Borrower warrants that it has not paid or given, and will not pay or give, any
third person any money or other consideration for obtaining this Agreement.
S. BINDING EFFECT
This Agreement, and the terms, provisions, promises, covenants and conditions hereof,
shall be binding upon and shall inure to the benefit of the parties hereto and their respective
heirs, legal representatives, successors and assigns.
T. AUTHORITY TO SIGN
John O’Donnell hereby represents that he executes this Agreement on behalf of Borrower
and has the full authority to do so and to bind Borrower to perform pursuant to the terms and
conditions of this Agreement.
U. COUNTERPARTS
This Agreement may be executed by each party on a separate signature page, and when
the executed signature pages are combined, shall constitute one single instrument.
V. ENTIRE AGREEMENT AND SEVERABILITY
1. This Agreement and the Exhibits and references incorporated into this Agreement
express all understandings of the parties concerning the matters covered in this
Agreement. This Agreement integrates all of the terms and conditions mentioned
herein or incidental hereto, and supersedes all negotiations or previous
agreements between the parties with respect to all or any part of the subject matter
hereof. The Agreement may be amended from time to time with the written
consent of the Parties hereto.
2. If any provision, condition, covenant or other clause, sentence or phrase of this
Agreement is held invalid by a court of competent jurisdiction, such provision
shall be deemed to be excised and the invalidity thereof shall not affect any other
provision, condition, covenant or other clause, sentence or phrase contained
herein. Notwithstanding the foregoing, if any such invalid provision goes to the
essence of this Agreement so that the purposes of the Agreement cannot be
fulfilled, then this Agreement shall terminate as of the date of such judgment.
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W. NO WAIVER
No failure of either the City or the Borrower to insist upon the strict performance by the
other of any covenant, term or condition of this Agreement, nor any failure to exercise any right
or remedy consequent upon a breach of any covenant, term, or condition of this Agreement, shall
constitute a waiver of any such breach or of such covenant, term or condition. No waiver of any
breach shall affect or alter this Agreement, and each and every covenant, condition, and term
hereof shall continue in full force and effect.
X. FORCE MAJEURE
Performance by any party hereunder shall not be deemed to be in default where delays or
defaults are due to war, insurrection, strikes, lockouts, riots, floods, earthquakes, fires, casualties,
acts of God, acts of the public enemy, restrictive governmental laws and regulations, epidemics,
quarantine restrictions, freight embargoes, lack of transportation or labor and material shortages.
An extension of time for any such cause shall be for the period of the delay, which period shall
commence to run from the time of the commencement of the cause, provided that written notice
by the party claiming such extension is sent to the other party not more than thirty (30) days after
the commencement of the cause or not more than thirty (30) days after the party claiming such
extension could have first reasonably recognized the commencement of the cause, whichever is
later.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have caused this Agreement to be
executed on the date executed by the Lender.
OWNER:
ZS ASSOCIATES, INC., an Illinois corporation
By:
Christopher Wright
Its President
Dated: ________________________
LENDER:
CITY OF EVANSTON, an Illinois municipal
corporation
By:
Wally Bobkiewicz
Its City Manager
Dated: ________________________
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STATE OF ________ )
) SS.
COUNTY OF _______ )
I, ______________________________________, a Notary Public in and for said
County, in the State aforesaid, DO HEREBY CERTIFY that Christopher Wright in his capacity
as president of ZS Associates, Inc., an Illinois corporation, personally known to me to be the
same person whose name is subscribed to the foregoing instrument as such president, appeared
before me this day in person and acknowledged that he signed and delivered the said instrument
as his own free and voluntary act, and as the free and voluntary act of said corporation, for the
uses and purposes therein set forth.
GIVEN under my hand and notarial seal this _____ day of ________________, 2015.
My Commission Expires:
STATE OF ILLINOIS )
) SS.
COUNTY OF COOK )
I, ______________________, a Notary Public in and for said County, in the State
aforesaid, DO HEREBY CERTIFY that Wally Bobkiewicz, as City Manager of the City of
Evanston, Illinois, personally known to me to be the same person whose name is subscribed to
the foregoing instrument as such Wally Bobkiewicz, appeared before me this day in person and
acknowledged that he signed and delivered the said instrument as his own free and voluntary act,
and as the free and voluntary act of said municipality, for the uses and purposes therein set forth.
GIVEN under my hand and notarial seal this _____ day of ________________, 2015.
My Commission Expires:
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EXHIBIT A
LOAN FORGIVENESS SCHEDULE
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EXHIBIT B
GUARANTY
Borrower: ZS Associates, Inc.
Lender: City of Evanston
Guarantor: Christopher Wright
Principal Amount: $300,000
Loan Term: 8 years (96 months)
Guaranty Term: 8 Years
CONTINUING GUARANTEE OF PAYMENT AND PERFORMANCE. For good and
valuable consideration, Guarantor absolutely and unconditionally guarantees full and punctual
payment and satisfaction of the Indebtedness of Borrower to Lender, and the performance and
discharge of all Borrower’s obligations under the Agreement. This is a guaranty of payment and
performance and not of collection, so Lender can enforce this Guaranty against Guarantor even
when Lender has not exhausted Lender’s remedies against anyone else obligated to pay the
Indebtedness or against any collateral securing the Indebtedness, this Guaranty or any other
guaranty of the indebtedness. Guarantor will make any payments to Lender or its order, on
demand, in legal tender of the United States of America, in same-day funds, without set-off or
deduction, or counterclaim, and will otherwise perform Borrower’s obligations under the Note
and Related Documents. Under this Guaranty, Guarantor’s liability is limited to Borrower’s
obligations under the Agreement.
INDEBTEDNESS. The word “‘Indebtedness” as used in this Guaranty means all of the
principal amount outstanding from time to time and at any one or more times, accrued unpaid
interest thereon and all collection costs and legal expenses related thereto permitted by law,
attorneys’ fees, arising from Borrower’s obligations under the Agreement.
CONTINUING GUARANTY. THIS IS A “CONTINUING GUARANTY” UNDER WHICH
GUARANTOR AGREES TO GUARANTEE THE FULL AND PUNCTUAL PAYMENT.
DURATION OF GUARANTY. This Guaranty will take effect when received by Lender
without the necessity of any acceptance by Lender, or any notice to Guarantor or to Borrower,
and will continue in full force until end of the tenth year (120th month) of the Loan. If Guarantor
elects to revoke this, Guaranty, Guarantor may only do so in writing. Guarantor’s written notice
of revocation must be mailed to Lender; by certified mail, at Lender’s address lis ted above or
such other place as Lender may designate in writing. This Guaranty shall bind Guarantor’s
estate as to the Indebtedness created both before and after Guarantor’s death or incapacity,
regardless of Lander’s actual notice of Guarantor’s death, Subject to the foregoing, Guarantor’s,
executor or administrator or other legal representative may terminate this Guaranty in the same
manner in which Guarantor might have terminated it and with the some effect. Release of any
other guarantor or termination of any other guaranty of the Indebtedness shall not affect the
ability of Guarantor under this guaranty.
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GUARANTOR’S AUTHORIZATION TO LENDER. Guarantor authorizes Lender, either
before or after any revocation hereof upon written notice to Guarantor by Lender, without
lessening Guarantor’s liability under this Guaranty, from time to time (A) to take and hold
security for the payment of this Guaranty or the Indebtedness, and exchange, enforce, waive,
subordinate, fail or decide not to perfect, and release any such security, with or without the
substitution of new collateral; (B) to determine how, when and what application of payments and
credits shall be made on the Indebtedness; and (C) to apply such security and direct the order or
manner of sale thereof, including without limitation. any non-judicial sale permitted by the terms
of the controlling security agreement or deed of trust, as Lender in its discretion may determine;
GUARANTOR’S REPRESENTATIONS AND WARRANTIES. Guarantor represents and
warrants to Lender that (A) no representations or agreements of any kind have been made to
Guarantor which would limit or qualify in any way the terms of this Guaranty; (B) Guarantor has
full power, right and authority to enter into this Guaranty; (C) the provisions of this Guaranty do
not conflict with or result in a default under any agreement or other instrument binding upon
Guarantor and do not result in a violation of any law, regulation, court decree or order applicable
to Guarantor; (D) upon Lender’s request, Guarantor will provide to Lender financial and credit
information in form acceptable to Lender, and all such financial information which currently has
been, and all future financial information which will be provided Lender is and will be, true and
correct in all material respects and fairly present Guarantor’s financial condition as of the dates
the financial information is provided; (E) no material adverse change has occurred in
Guarantor’s financial condition since the date of the most recent financial statements provided to
Lender and no event has occurred which may materially adversely affect Guarantor’s financial
condition; and (J) Guarantor has established adequate means of obtaining from Borrower on a
continuing basis information regarding Borrower’s financial condition. Guarantor agrees to keep
Lender adequately informed from any relevant facts, events, or circumstances which might in
any way affect Guarantor’s risks under this Guaranty.
GUARANTOR’S WAIVERS. Except as prohibited by applicable law, Guarantor waives any
right to require Lender (A) to continue lending money or to extend other credit to Borrower; (B)
to proceed directly against or exhaust any collateral held by Lender from Borrower, any other
guarantor, or any other person; and (C) to pursue any other remedy within Lender’s power;
SUBORDINATION OF BORROWER DEBTS TO GUARANTOR. Guarantor agrees that
the indebtedness, whether now existing or hereafter created, shall be superior to any claim that
Guarantor may now have or hereafter acquire against Borrower, whether or not Borrower
becomes insolvent. Guarantor hereby expressly subordinates any claim Guarantor may have
against Borrower, upon an account whatsoever, to any claim that Lender may now or hereafter
have against Borrower. In the event of insolvency and consequent liquidation of the assets of
Borrower, through bankruptcy, by an assignment for the benefit of creditors, by voluntary
liquidation, or otherwise, the assets of Borrower applicable to the payment of the claims of both
Lender and Guarantor shall be paid to Lender and shall be first applied by Lender to the
indebtedness. Guarantor does hereby assign to Lender all claims which it may have or acquire
against Borrower or against any assignee or trustee in bankruptcy of Borrower; provided
however, that such assignment shall be effective only for the purpose of assuring to Lender full
payment in legal tender of the Indebtedness.
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MISCELLANEOUS PROVISIONS. The following miscellaneous provisions are a part of this
Guaranty:
Amendments. This Guaranty together with the Agreement, constitutes the entire
understanding and agreement of the parties as to the matters set forth in this Guaranty, No
alteration of or amendment to this· Guaranty shall be effective unless given in writing
and signed by both parties.
Caption Headings. Caption headings in this Guaranty are for convenience purposes only
and are not to be used to interpret or define the provisions of this Guaranty.
Governing law. This Guaranty will be governed by federal law applicable to Lender and,
to the extent not preempted by federal law, the laws of the State of Illinois without regard
to its conflicts of law provisions.
Integration. Guarantor further agrees that Guarantor has read and fully understands the
terms of this Guaranty; Guarantor has had the opportunity to be advised by Guarantor’s
attorney with respect to this Guaranty; the Guaranty fully reflects Guarantor’s inten tions
and parol evidence is not required to interpret the terms of this Guaranty. Guarantor
hereby indemnifies and holds Lender harmless from all losses, claims, damages, and
costs (including Lender’s attorneys’ fees) suffered or incurred by Lender as a result of
any breach by Guarantor of the warranties, representations and agreements of this
paragraph.
Interpretation. In all cases where there is more than one Borrower or Guarantor, then all
words used in this Guaranty in the singular shall be deemed to have been used in the
plural where the context and construction so require; and where there is more than one
Borrower named in this Guaranty or when this Guaranty is executed by more than one
Guarantor, the words “Borrower” and “Guarantor” respectively shall mean all and
anyone or more of them. The words “Guarantor,” “Borrower,” and “Lender” include the
heirs, successors, assigns, and transferees of each of them, If a court finds that any
provision of this Guaranty is not valid or should not be enforced, that fact by itself will
not mean that the rest of this Guaranty will not be valid or enforced. Therefore, a court
will enforce the rest of the provisions of this Guaranty even if a provision of this
Guaranty may be found to be invalid or unenforceable. If anyone or more of Borrower or
Guarantor are corporations, partnerships, limited liability companies, or similar entities, it
is not necessary for Lender to inquire into the powers of Borrower or Guarantor or of the
officers, directors, partners, managers, or other agents acting or purporting to act on their
behalf, and any indebtedness made or created in reliance upon the professed exercise of
such powers shall be guaranteed under this Guaranty.
Notices. Any notice required to be given under this Guaranty shall be given in writing,
and, except for revocation notices by Guarantor, shall be effective when actually
delivered, when actually received by tele-facsimile (unless, otherwise required by law)
when deposited with a nationally recognized overnight courier, or, if mailed, when
deposited in the United States mail, as first class, certified or registered mail postage
prepaid, directed to the addresses shown near the beginning of this Guaranty. All
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revocation notices by Guarantor shall be in writing and shall be effective upon delivery to
Lender as provided in the section of this Guaranty entitled “DURATION OF
GUARANTY.” Any party may change its address for notices under this Guaranty by
giving formal written notice to the other parties, specifying that the purpose of the notice
is to change the party’s address, For notice purposes, Guarantor agrees to keep Lender
informed at all times of Guarantor’s current address.
No Waiver by Lender. Lender shall not be deemed to have waived any rights under this
Guaranty unless such waiver is given in writing and signed by Lender. No delay or
omission on the part of Lender in exercising any right shall operate as a waiver of such
right or any other right. A waiver by Lender of a provision of this Guaranty shall not
prejudice or constitute a waiver of Lender’s right otherwise to demand strict compliance
with that provision or any other provision of this Guaranty. No prior waiver by Lender,
nor any course of dealing between Lender and Guarantor, shall constitute a waiver of any
of Lender’s rights or of any of Guarantor’s obligations as to any future transactions,
Whenever the consent of Lender is required under this Guaranty, the granting of such
consent by Lender in any Instance shall not constitute continuing consent to subsequent
instances where such consent is required and in all cases such consent may be granted or
withheld in the sole discretion of Lender.
Successors and Assigns. Subject to any limitations stated in this Guaranty on transfer of
Guarantor’s interest, this Guaranty shall be binding upon and inure to the benefit of the
parties, their successors and assigns.
DEFINITIONS. The following capitalized words and terms shall have the following meanings
when used in this Guaranty. Unless specifically stated to the contrary, all references to dollar
amounts shall mean amounts in lawful money of the United States of America. Words and terms
used in the singular shall include the plural, and the plural shall include the singular, as the
context may require. Words and terms not otherwise defined in this Guaranty shall have the
meanings attributed to such terms in the Uniform Commercial Code:
Borrower. The word “Borrower” means ZS Associates, Inc., and its successors and
assigns.
GAAP. The word “GAAP” means generally accepted accounting principles.
Guarantor. The word “Guarantor” means the individual, Christopher Wright.
Guaranty. The word “Guaranty” means this guaranty from Guarantor to Lender.
Indebtedness. The word “Indebtedness” means Borrower’s indebtedness to Lender as
more particularly described in this Guaranty.
Lender. The word “Lender” means City of Evanston, and its successors and assigns.
Note. The word “Note” means and includes without limitation all of Borrower’s
promissory notes and/or credit agreements evidencing Borrower’s loan obligations in
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favor of Lander, together with all renewals of, extensions of, modifications of,
substitutions for promissory notes or credit agreements.
Related Documents. The words “Related Documents” mean all promissory notes, credit
agreements, loan agreements, environmental agreements, guaranties, security
‘agreements, mortgages, deeds of trust, security deeds, collateral mortgages, and all other
instruments, agreements and documents, whether now or hereafter existing, executed in
connection with the Indebtedness.
GUARANTOR ACKNOWLEDGES HAVING READ ALL THE PROVISIONS OF THIS
GUARANTY AND AGREES TO ITS TERMS, IN ADDITION, EACH GUARANTOR
UNDERSTANDS THAT THIS GUARANTY IS EFFECTIVE UPON GUARANTOR’S
EXECUTION AND DELIVERY OF THIS GUARANTY TO THE LENDER UNDER
AND THAT THE GUARANTY WILL CONTINUE UNTIL TERMINATED IN THE
MANNER SET FORTH IN THE SECTION TITLED “DURATION OF GUARANTY”,
NO FORMAL ACCEPTANCE BY LENDER IS NECESSARY TO MAKE THIS
GUARANTY EFFECTIVE, THIS GUARANTY IS DATED ________________, 2015.
GUARANTOR:
Christopher Wright
By: _________________________________
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EXHIBIT C
MEMORANDUM OF FORGIVABLE LOAN AGREEMENT
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1/21/2015
10-R-15
A RESOLUTION
Authorizing the City Manager to Negotiate and Execute a Hotel-Motel
Tax Sharing Agreement with ZS Associates, Inc.
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized to execute the
Hotel-Motel Tax Sharing Agreement, attached hereto as Exhibit 1, the terms are
incorporated herein by reference, with ZS Associates, Inc., an Illinois corporation.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Hotel-Motel Tax Sharing Agreement as he
may determine to be in the best interests of the City and in a form acceptable to the
Corporation Counsel.
SECTION 3: That this Resolution 10-R-15 shall be in full force and effect
from and after the date of its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2015
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EXHIBIT 1
Hotel-Motel Tax Sharing Agreement
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HOTEL-MOTEL TAX SHARING AGREEMENT
THIS HOTEL-MOTEL TAX SHARING AGREEMENT (“Agreement”) is entered
into this”), by and between the CITY OF EVANSTON, Illinois, an Illinois home rule municipal
corporation (the “City”), and ZS ASSOCIATES, INC. an Illinois corporation (the
“Proprietor”) (individually, the City and Proprietor are referred to herein as a “Party” and
collectively referred to as the “Parties”).
RECITALS:
WHEREAS, the City is a home rule municipality in accordance with Section 6(a) of
Article VII of the Constitution of the State of Illinois of 1970; and
WHEREAS, Proprietor operates a sales and marketing consultant business at 1800
Sherman Avenue, Evanston, Illinois and seeks to move its office and leased 47,000 square feet of
office space at the commercial building known as One Rotary Center at 1560 Sherman Avenue,
Evanston, Illinois (the “Property”); and
WHEREAS, Proprietor will be renovating its leased spaced at the Property for its
business (the “Project”); and
WHEREAS, the Parties agree that extraordinary costs associated with the Project
renovations require certain incentives from the City, and the incentives that will be offered to
offset the Projects costs in the form of rebates from the City’s portion of the local hotel-motel
taxes generated by employee and client stays at hotels and motels in the City of Evanston; and
WHEREAS, the City desires to retain existing businesses, diversify the tax base, create
new jobs, and provide for the general enhancement of the tax base of the City for the benefit of
the City and its residents; and
WHEREAS, the City has determined that providing financial assistance in the form of a
hotel-motel tax sharing agreement is a proper exercise of its home rule powers and the City
Council has made the following findings with respect to the Property and the Project; and
A. The Project is expected to create and maintain job opportunities within the City;
B. The Project will serve to further stabilize areas adjacent to the Property;
C. The Proprietor meets high standards of credit-worthiness and financial strength;
D. The Project will maintain the neighborhood commercial base of the City; and
E. This Agreement is made in the best interest of the City.
WHEREAS, the City has agreed, pursuant to the terms of this Agreement, to provide
certain hotel-motel tax sharing provisions in order to insure the economic feasibility of the
Project which will have the benefits described above,
AGREEMENTS:
NOW, THEREFORE, in consideration of the foregoing Recitals, the covenants, terms
and conditions hereinafter set forth and other valuable consideration, the receipt and sufficiency
of which are acknowledged, it is mutually agreed by the Parties hereto as follows:
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SECTION 1: Recitals. The Parties hereby agree that the Recitals set forth hereinabove are
incorporated herein by reference, as if fully set forth herein.
SECTION 2: Rebate.
A. Rebate: This Agreement is limited only for the hotel-motel tax revenue generated from
hotels or motels booked by the Proprietors employees, clients or prospective clients, or
meeting/conference attendees for ZS Associates business related functions only (“Qualifying
Customers”).
1. First Tier Rebate: The City agrees to rebate a portion of its revenue from the
Hotel-Motel Tax transactions authorized by City Code of 2012, as amended, and received from
the Illinois Department of Revenue. The First Tier Rebate issued to the Proprietor will be based
on the number of rooms booked at Evanston hotels or motels. The City shall rebate $6.00 to the
Proprietor for each room and up to a maximum of 5,000 rooms annually ($6 X 5,000 = $30,000).
2. Second Tier Rebate: If the First Rebate threshold is met and the total annual
hotel or motel rooms rented under this Agreement by Qualifying Customers exceeds 5,000
rooms for a year, the City agrees to rebate a portion of its revenue at the rate of $9 per room up
to a total of 2,500 rooms annually ($9 X 2,500 = $22,500). The Second Tier Rebate rate will
only be calculated for the number of rooms over 5,000, meaning the elevated Rebate amount is
limited to 2,500 rooms above the first 5,000 rooms.
3. Maximum Rebate Total: In no event will Proprietor’s Rebate exceed a total value
of the combined First Tier Rebate and Second Tier Rebate, Fifty-Two Thousand Five Hundred
and no/100 Dollars ($52,500). The Rebate issued also does not fluctuate based on the room rate
assessed by the hotel or motel or increase based on inflation over the Rebate Term of this
Agreement.
B. Rebate Term:
1. The rebate term shall be eight (8) years (the “Rebate Term”) commencing on
January 1, 2016 (“Rebate Term Commencement Date”) and expire on December 31, 2024.
2. The Proprietor may not petition for any additional extensions or renewals of this
Agreement.
C. Rebate Payments: After receipt of the hotel-motel tax revenue and tax data from the
Illinois Department of Revenue, the City will issue the Rebate within 30 days of the request for
the annual Rebate payment. Any failure to transmit the hotel-motel tax revenue data and revenue
by the Illinois Department of Revenue shall not be considered an Event of Default of the City
and cannot be cured by the City.
D. Conditions Precedent to Rebate Payment: The following shall be conditions precedent
to the City’s obligation to pay any monies to the Proprietor under the Rebate for the initial
payment:
1. Receipt of an annual certification submitted by Proprietor attesting to the number of
hotel or motel rooms rented by employees, clients or prospective clients, or meeting/conference
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attendees hosted by Proprietor. The certification should have a detailed spreadsheet attached
which outlines the hotel-motel transactions by hotel and date. The form certification that
Proprietor shall utilize during the Term is attached as Exhibit A.
2. Conditioned on the City receiving information from the State of Illinois related to
hotel-motel tax for the Proprietor, the City shall have thirty (30) days after receipt of these
documents within which to verify the sufficiency of the information contained within the
produced documents.
3. The Proprietor must not be in default of any term of this Agreement or in default
of any term of the Forgivable Loan Agreement dated __________, 2015 executed between the
Parties (the “Forgivable Loan”), the terms of which are incorporated herein by reference.
4. Proprietor must be in good standing on any and all City accounts, including but
not limited to real estate tax payments to Cook County, wheel tax payments, parking tickets,
water bills, and fines.
SECTION 3. Proprietor’s Responsibilities.
The Hotel-Motel Tax Sharing Agreement is conditioned on the completion and satisfaction of
each part of this Section 3 and confirmed by the Director and/or his designee. If Proprietor fails
to perform any condition fully set forth herein, it shall be considered an Event of Default, defined
in Section 9. For the Term of this Agreement, Proprietor’s responsibilities shall include the
following:
A. Summary of Project: Proprietor shall renovate the Property in accordance with its
representations to the City’s Economic Development Committee, City Council, and City staff.
Said conversion and improvement (the “Project”) includes: demolition of portions of the
Property building; environmental remediation efforts (asbestos abatement); update mechanicals;
refurbishing the interior for office use, repair and detail work; sealcoating/striping the parking lot
for car storage; and other improvements as determined.
1. Proprietor shall maintain and operate the ZS Associates business at the Property
for the term of this Agreement. Proprietor is permitted, provided it obtains any necessary local
approvals, to contract for a portion of the Property to be operated by a separate and unrelated
business related to automotive and body shop work.
2. Proprietor shall construct and complete the Project in a good and workmanlike
manner in accord with all Federal, State and local laws and regulations. The Proprietor, at its
expense, shall secure or cause to be secured any and all permits, documents, zoning relief, or
plats which may be required for the Project by City Code, and any other governmental agencies
having jurisdiction over such construction, development or work, or such portion of the work
being performed, including, without limitation, any applications and permits, documents or plats
which may be required to be obtained from any local, federal or state environmental protection
agency, or from any other agency which may have or exercise any jurisdiction of any type
whatsoever in connection with the Project. Except as provided in this Agreement, the costs of
the Project shall be borne and paid for by the Proprietor or its landlord.
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3. Proprietor shall obtain at least three (3) bids for the Renovations, at least one (1)
of the contractors providing an estimate shall be an Evanston-based company. In the event no
Evanston-based contractor is identified, Proprietor must provide written notice attesting to this
fact to City staff.
C. Mayor’s Summer Youth Employment Program: Proprietor shall coordinate with the
City’s Youth and Young Adult Program Manager to employ two (2) Evanston youth residents to
work for Proprietor during the summer through the Mayor’s Summer Youth Employment
Program each year of the Term.
D. Philanthropy Efforts. City staff and Proprietor will work during the first 6 months of
the Term to identify a plan to support the Evanston non-profit community through volunteerism
and/or sponsorship (the “Non-Profit Engagement Plan”). The implementation of the Non-
Profit Engagement Plan will be evaluated by City staff on an annual basis in conjunction with the
issuance of the Rebate. If Proprietor is held to not be in compliance with the Philanthropy efforts
outlined in the Non-Profit Engagement Plan, it agrees to work diligently to address any and all
shortfalls within the plan.
E. Sale or Transfer prior to end of Term:
1. If Proprietor sells or transfers in whole or in part any of the businesses listed in
Section 2(A) to any unrelated entity or individual, it shall be considered an Event of Default.
2. If Proprietor vacates the Subject Property for a different location or reduces the
footprint within the leased Subject Property by more than 20%, it shall be considered an Event of
Default.
3. If Proprietor reduces its full-time employee staff working at the Subject Property
below 320 people, it shall be considered an Event of Default. As of the Effective Date, the
Proprietor employs 325 people at its headquarters location at 1800 Sherman and must retain
during the entire Term at least 320 persons in a full-time employment status at the Evanston
headquarters location.
F. Notwithstanding any other provision of this Agreement, in the event that Proprietor (i)
declares insolvency or bankruptcy; (ii) makes an assignment for the benefit of creditors; or (iii) is
unable to meet its financial obligations, then this Agreement shall be deemed terminated and of
no further force and effect, and the Parties are relieved of all covenants, conditions, obligations
and liabilities hereunder.
G. Proprietor acknowledges and agrees that the provisions of this Agreement shall be a
matter of public record and subject to disclosure under the Freedom of Information Act, 5 ILCS
140/1 et seq., and other transparency reporting to the City Council, as shall any and all payments
made by the City to Proprietor pursuant to this Agreement.
H. Proprietor shall throughout the Rebate Term and for a period of two (2) years following
the expiration of the Rebate Term, keep and make available for the inspection, examination and
audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all
records respecting the services and expenses incurred by Proprietor, relating to the Hotel-Motel
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Tax Sharing Agreement and the Project, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents indicating,
documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If
any invoice submitted by Proprietor is found to have been overstated, Proprietor shall provide
City an immediate refund of the overpayment together with interest at the highest rate permitted
by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit
respecting such invoice.
SECTION 4. City Responsibilities.
A. In consideration of Proprietor’s work on the Project, the City agrees to issue the Rebate to
Proprietor for the hotel-motel tax revenue generated from hotels or motels booked by the
Proprietors employees, clients or prospective clients, or meeting/conference attendees for ZS
Associates business related functions only. The City shall disburse to Proprietor the Rebate as
specified in Section 2(A) until the expiration of the Term on an annual basis and in compliance
with Section 2(E).
B. Notwithstanding anything to the contrary herein contained, the City shall have no
obligation to disburse to Proprietor any portion of the City’s Hotel-Motel Tax Share accruing or
arising after the expiration of the Rebate Term.
SECTION 5. Casualty/Extension of Term.
In the event of a casualty or destruction of substantially all of the improvements on the Subject
Property during the term of this Agreement, and Property Owner or Proprietor elects not to
rebuild said improvements or fails to promptly commence and diligently pursue said
reconstruction and recommence its retail operations on the Property within twelve (12) months
after the date of said casualty, the City shall only be responsible for a Rebate to the date of
Casualty and any repayment responsibilities after said date will be null and void.
SECTION 6. Indemnification.
Proprietor shall defend, indemnify and hold harmless City and its officers, elected and appointed
officials, agents, and employees from any and all liability, losses, or damages as a result of
claims, demands, suits, actions, or proceedings of any kind or nature, including without
limitation costs, and fees, including attorney’s fees, judgments or settlements, resulting from or
arising out of any negligent or willful act or omission on the part of the Proprietor or its
subcontractors, employees, agents or subcontractors during the performance of this Agreement.
Such indemnification shall not be limited by reason of the enumeration of any insurance
coverage herein provided. This provision shall survive completion, expiration, or termination of
this Agreement. Nothing contained herein shall be construed as prohibiting City, or its officers,
agents, or employees, from defending through the selection and use of their own agents,
attorneys, and experts, any claims, actions or suits brought against them. Proprietor shall be
liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or
suits. Nothing herein shall be construed as a limitation or waiver of defenses available to City
and employees and agents, including without limitation the Illinois Local Governmental and
Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City
Corporation Counsel’s option, Proprietor must defend all suits brought upon all such Losses and
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must pay all costs and expenses incidental to them, but the City has the right, at its option, to
participate, at its own cost, in the defense of any suit, without relieving Proprietor of any of its
obligations under this Agreement. Any settlement of any claim or suit related to activities
conducted under this Project by Proprietor must be made only with the prior written consent of
the City Corporation Counsel, if the settlement requires any action on the part of the City. No
member, official, agent, legal counsel or employee of the City shall be personally liable to the
Proprietor, or any successor in interest in the event of any default or breach by the City or for any
amount which may become due to Proprietor or successor or on any obligation under the terms
of this Agreement.
SECTION 7. Mutual Assistance. Proprietor and the City agree to do all things practicable and
reasonable to carry out the terms and provisions of this Agreement and to aid and assist each
other in carrying out the terms hereof.
SECTION 8. Anti-Discrimination and Minority Business Participation.
A. Proprietor agrees to comply with all applicable laws prohibiting discrimination against
any employee or applicant for employment because of race, color, religion, sex, national origin
or sexual orientation. Proprietor agrees to make good faith, commercially reasonable efforts to
have its general contractor and major subcontractors, to the extent they hire new employees and
can include minorities, women and City residents to work on the Project. Nothing herein shall
require Proprietor or its contractors or major subcontractors to displace any employees in its
current work force to achieve the foregoing goal.
B. Notwithstanding the foregoing provisions, Proprietor shall be entitled to employ union
labor hereunder pursuant to the rules, regulations and practices of applicable unions.
SECTION 9. Event of Default and Default Remedies.
A. Notice of Default: In the event of failure by either party to substantially perform any material
term or provision of this Agreement, including but not limited to conditions contained in
Sections 2 and 3 (“Event of Default”), the non-defaulting party shall have those rights and
remedies provided herein, provided that such non-defaulting party has first provided to the
defaulting party a written notice of default in the manner required by Section 14 hereof
identifying with specificity the nature of the alleged default and the manner in which said default
may be satisfactorily be cured.
B. Cure of Default: Upon the receipt of the notice of default, the alleged defaulting party shall
promptly commence to cure, correct, or remedy such default within a 15-day period, and shall
continuously and diligently prosecute such cure, correction or remedy to completion.
C. City Remedies not Exclusive: If an Event of Default occurs, which Proprietor has not cured
within the timeframe set forth in subparagraph B above, the City, at its option, may terminate
this Agreement and/or may institute legal action in law or in equity to cure, correct, or remedy
such default, enjoin any threatened or attempted violation, or enforce the terms of this
Agreement.
D. Reimbursement of Rebate:
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1. If a Default by Proprietor is not cured under Section 9(B), the Proprietor may be
responsible for reimbursement of the last Rebate issued depending on the date of Default (the
“Date of Default”). If the Default is discovered after the City has paid the Rebate which
encompasses the date of Default, then Proprietor must reimburse the City for the full Rebate.
Meaning, if the Proprietor defaults in the fall quarter and the City issues an annual payment for
the fall and winter quarters in January the following year, and the City subsequently discovers or
the Proprietor reports the Default in February, then the Proprietor shall reimburse the City for the
last Rebate issued.
2. If a Default is discovered before the City has issued the Rebate for the period of
time encompassing the Default, the City shall not issue a Rebate for said subject period. In
addition, the City will not issue a partial or pro-rated Rebate to Proprietor to the date of Default.
3. The “Date of Default” shall mean the date on which the Proprietor violates any
condition of the Agreement and it is not cured within the applicable time period. The Proprietor
has an affirmative obligation to report any and all Defaults to the City.
E. Proprietor’s Exclusive Remedies: The parties acknowledge that the City would not have
entered into this Agreement if it were to be liable in damages under, or with respect to, this
Agreement or any of the matters referred to herein, including the Project, except as provided in
this Section. Accordingly, Proprietor shall not be entitled to damages or monetary relief for any
breach of this Agreement by the City or arising out of or connected with any dispute,
controversy, or issue between Proprietor and the City regarding this Agreement or any of the
matters referred to herein, the parties agreeing that declaratory and injunctive relief and specific
performance shall be Proprietor sole and exclusive judicial remedies.
SECTION 10. Entire Agreement. This Agreement sets forth all the promises,
inducements, Agreements, conditions and understandings between Proprietor and City relative to
the subject matter hereof, and there are no promises, Agreements, conditions or understandings,
either oral or written, express or implied, between them, other than are herein set forth.
SECTION 11. Survival of Terms, Binding upon Successors. The covenants, terms,
conditions, representations, warranties, agreements and undertakings set forth in this Agreement
shall be binding upon and inure to the benefit of the Parties hereto and their respective
successors, assigns and legal representatives.
SECTION 12. Governing Law and Attorney’s Fees. The validity, meaning and effect
of this Agreement shall be determined in accordance with the laws of the State of Illinois. In the
event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain
relief from a breach of this Agreement by Proprietor, or arising out of a breach of this Agreement
by Proprietor, the City shall recover from the Proprietor as part of the judgment against
Proprietor, its attorneys’ fees and costs incurred in each and every such action, suit, or other
proceeding.
SECTION 13. Force Majeure. Performance by any party hereunder shall not be deemed
to be in default where delays or defaults are due to war, insurrection, strikes, lockouts, riots,
floods, earthquakes, fires, casualties, acts of God, acts of the public enemy, restrictive
governmental laws and regulations, epidemics, quarantine restrictions, freight embargoes, lack of
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transportation or labor and material shortages. An extension of time for any such cause shall be
for the period of the delay, which period shall commence to run from the time of the
commencement of the cause, provided that written notice by the party claiming such extension is
sent to the other party not more than thirty (30) days after the commencement of the cause or not
more than thirty (30) days after the party claiming such extension could have first reasonably
recognized the commencement of the cause, whichever is later.
SECTION 14. Notices. Any notice, request, demand or other communication made in
connection with this Agreement shall be in writing and shall be deemed to have been duly given,
served and received on the date of delivery, if delivered to the persons identified below in
person, by courier service or by facsimile copy transmitted on a business day before 5:00 p.m., or
the next business day thereafter if not so transmitted (with original copy mailed the same day in
accordance with the provisions of this Paragraph), or five (5) business days after mailing if
mailed by certified mail, postage prepaid, return receipt requested, addressed as follows:
If to the City: Wally Bobkiewicz, City Manager
2100 Ridge Avenue
Evanston, IL 60201
with a Copy to: Grant Farrar, Corporation Counsel
2100 Ridge Avenue
Evanston, IL 60201
If to Proprietor: ZS Associates, Inc.
(prior to construction Completion): Attn: Prabhakant Sinha
1800 Sherman Avenue, Suite 700
Evanston, IL 60201
ZS Associates, Inc.
(after construction completion): Attn: Prabhakant Sinha
1800 Sherman Avenue, Suite 700
Evanston, IL 60201
SECTION 15. Severability. If any provision, condition, covenant or other clause,
sentence or phrase of this Agreement is held invalid by a court of competent jurisdiction, such
provision shall be deemed to be excised and the invalidity thereof shall not affect any other
provision, condition, covenant or other clause, sentence or phrase contained herein.
Notwithstanding the foregoing, if any such invalid provision goes to the essence of this
Agreement so that the purposes of the Agreement cannot be fulfilled, then this Agreement shall
terminate as of the date of such judgment.
SECTION 16. City Approval. A copy of the ordinance (or other City action) approving
of the terms and conditions of this Agreement and authorizing and directing the City Manager to
execute this Agreement on the City’s behalf, certified by the City Clerk, shall be provided to
Proprietor.
SECTION 17. Third Parties. The City and Proprietor agree that this Agreement is for
the benefit of the Parties hereto and not for the benefit of any third party beneficiary. Except as
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otherwise provided herein, no third party shall have any right(s) or claim(s) against the City that
may arise from this Agreement.
SECTION 18. Amendments. This Agreement may be amended from time to time with
the written consent of the Parties hereto.
SECTION 19. Execution of this Agreement. This Agreement shall be signed last by the
City and the City Manager shall affix the date on which he/she signs and approves this
Agreement on the first page hereof, which date shall be the effective date of this Agreement.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date executed by the Lender.
PROPRIETOR:
ZS ASSOCIATES, INC., an Illinois corporation
By:
Christopher Wright
Its President
Dated: _______________________
LENDER:
CITY OF EVANSTON, an Illinois municipal
corporation
By:
Wally Bobkiewicz
Its City Manager
Dated: _______________________
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11
STATE OF ________ )
) SS.
COUNTY OF _______ )
I, ______________________________________, a Notary Public in and for said
County, in the State aforesaid, DO HEREBY CERTIFY that Christopher Wright in his capacity
as president of ZS Associates, Inc., an Illinois corporation, personally known to me to be the
same person whose name is subscribed to the foregoing instrument as such president, appeared
before me this day in person and acknowledged that he signed and delivered the said instrument
as his own free and voluntary act, and as the free and voluntary act of said corporation, for the
uses and purposes therein set forth.
GIVEN under my hand and notarial seal this _____ day of ________________, 2015.
My Commission Expires:
STATE OF ILLINOIS )
) SS.
COUNTY OF COOK )
I, ______________________, a Notary Public in and for said County, in the State
aforesaid, DO HEREBY CERTIFY that Wally Bobkiewicz, as City Manager of the City of
Evanston, Illinois, personally known to me to be the same person whose name is subscribed to
the foregoing instrument as such Wally Bobkiewicz, appeared before me this day in person and
acknowledged that he signed and delivered the said instrument as his own free and voluntary act,
and as the free and voluntary act of said municipality, for the uses and purposes therein set forth.
GIVEN under my hand and notarial seal this _____ day of ________________, 2015.
My Commission Expires:
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12
EXHIBIT A
HOTEL-MOTEL TAX ANNUAL CERTIFICATION
The Proprietor is required to complete and sign this affidavit on an annual basis, starting on or
around January 1, 2017. The Proprietor shall certify the total number of hotel or motel rooms
rented by employees, clients or prospective clients, or meeting/conference attendees hosted by
Proprietor.
This certification must be accompanied by a detailed spreadsheet attached which outlines the
hotel-motel transactions by hotel or motel, dates, rate assessed, and other pertinent information
that the City may request to complete the review and reconciliation of the hotel-motel tax
generated by ZS Associates on an annual basis.
I, Christopher Wright, President of ZS Associates, Inc., affirm under penalties of perjury and
upon personal knowledge that the contents of the foregoing certification are true and accurate.
__________________________ _______________________
Name (Print) Date
__________________________
Name (Signature)
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For Economic Development Committee meeting of January 28, 2015 Item: 3D
ZS Associates Request for Financial Assistance
Item for Consideration
To: Chair and Members of the Economic Development Committee
From: Wally Bobkiewicz, City Manager
Johanna Nyden, Economic Development Manager
Paul Zalmezak, Senior Economic Development Coordinator
Subject: ZS Associates Request for Financial Assistance for Relocation to 1560
Sherman Avenue “One Rotary Center”
Date: January 13, 2015
Recommended Action
Staff recommends approval of a recommendation to City Council authorizing the City
Manager to negotiate and execute a funding agreement with ZS Associates in support
of the renovation of office space for a new global headquarters at One Rotary Center
located at 1560 Sherman Avenue in downtown Evanston. This request would include
$300,000 in relocation assistance and a hotel room occupancy tax sharing agreement
for existing and future hotel tax payments.
Funding Source
Staff recommends funding the retention of ZS Associates with Economic Development
Fund Balance (#225.21.5300.62662)
Summary
At the April 29, 2014 meeting of the Economic Development Committee, Rotary
International and Pivot Point presented a renovation and expansion plan that included
new entrance signage, canopy, and an expansion and remodeling of the Rotary
Building annex building to give Pivot Point an enhanced presence to draw more
students to the academy. Staff was in discussions with Rotary and Pivot Point to
determine a level of financial assistance the city could provide to assist with the cost of
this renovation in an effort to retain Pivot Point’s headquarters in Evanston. Staff
recently learned that Pivot Point has decided to relocate its headquarters from
downtown Evanston resulting in a potential significant vacancy at 1560 Sherman as well
as daily traffic in Evanston’s from Pivot Point employees and students.
ZS Associates has been headquartered in Evanston since its founding in 1983. Today
the company staffs 3,400 employees worldwide. ZS Associates is Evanston’s largest
Memorandum
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for-profit property tax-paying company, employing 325 people, mostly graduate-degreed
individuals with average annual salaries of $110,000. ZS Associates has experienced
employment growth of 15% each of the last three years. In 2013, ZS Associates paid
over $400,000 in property taxes. Restaurants and retailers benefit from ZS Associates
employee expenditures with annual sales of approximately $2 million based on staff
estimates. ZS Associates hosts a number of meetings in Evanston throughout the year
accounting for, by their estimates, approximately 5,000 hotel room nights in 2014.
Staff has been working with ZS Associates for several years as it considered options for
relocating its world headquarters from 1800 Sherman when its lease expires 12/31/2019
(with a termination option in 2017). ZS is the only non-Northwestern University entity in
the building, spread out over several non-contiguous floors. The owner of 1800
Sherman, Northwestern University, has indicated its need for the space ZS Associates
occupies in the building and the lease will not be renewed. ZS has considered several
options to relocate its world headquarters including consolidating space at an existing
downtown Chicago location, other local communities, and Evanston. In recent weeks
ZS Associates has identified office space at One Rotary Center (1560 Sherman) that
would meet its needs.
As summarized in the attached proposal, ZS Associates is seeking to relocate their
headquarters from 1800 Sherman Avenue to implement a new office space model
designed to accommodate future growth and profitability and enhance brand, recruiting,
retention, and employee productivity. ZS Associates has determined this can be
achieved at 1560 Sherman by creating a modern space with a reduced square foot per
employee requirement, yet increased productivity as it includes more collaborative
space for internal uses, more “hoteling” (i.e. smaller spaces for employees who travel
more often), fewer dedicated offices and better conferencing, interviewing and amenity
areas.
With these considerations in mind, after a lengthy space search conducted by their real
estate consultants Savills Studley, Inc., ZS Associate’s has identified 47,000 square feet
at 1560 Sherman Avenue (One Rotary Center) and has entered into a 15 year lease on
the space beginning January 1, 2017. The lease is subject to contingencies, including
the ability to withdraw from the commitment before March 31, 2015 if unable to secure
both a satisfactory termination agreement with Northwestern University and financial
assistance from the City of Evanston.
ZS Associate’s plans to lease 47,000 square feet in the Rotary Building not only
resolves the vacancy challenge created by Pivot Point’s decision to relocate, but
creates a more valuable building for downtown Evanston with two significant global
headquarters under one roof. Rotary International and ZS Associates have compatible
workforces and a shared global focus. Additionally, ZS Associates will benefit from the
amenity spaces Rotary International has built in recent years, including state of the art
conferencing with foreign language translation capabilities.
Request for Financial Assistance
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ZS Associates estimates the cost of building the new 47,000 square foot headquarters
on the 6
th, 7th, and 8th floors of 1560 Sherman will exceed $7 million as summarized in
the table that follows. Rotary is contributing $85 per square foot for tenant
improvements resulting in a total cost to ZS Associates of approximately $3 million.
Description Cost Cost /
Sq Ft
Tenant Improvements $4,230,000 $90
Furniture, Fixtures & Equipment $1,739,000 $37
Soft Costs (architects, other consultants) $470,000 $10
Moving Costs $246,750 $5
Early Termination Fee $375,000
Total $7,060,750 $150
Rotary International Tenant Improvement
Allowance
-$3,995,000 $85
ZS Associates Responsibility $3,065,750
On the 6th floor, ZS Associates is planning a showcase space that will serve as a
reception area for clients, conference rooms, and interview space. The space will help
with recruiting and retaining talent. The cost of this space is estimated to be $1,370,000
($137/sq ft). ZS Associates is seeking $750,000 from the City of Evanston to cover the
cost of constructing this space and guarantee the retention of their global headquarters
in Evanston.
The City’s assistance will allow ZS Associates to expedite the decision to execute the
lease at the Rotary Building. Contiguous space of the quantity large enough to
accommodate their headquarters plans is not often available in Evanston. The
opportunity to find comparable space in Evanston in the future is highly uncertain.
Proposed Loan Terms
Staff recommends utilization of a forgivable loan funded through a combination of
Economic Development Fund and hotel tax revenue sharing. A total of $300,000 from
the Economic Development Fund Balance is recommended to offset the physical cost of
moving to 1560 Sherman and a portion of the build out. The first draw against the
Economic Development Fund Balance would occur in budget year 2016 when ZS
Associates begins construction.
Hotel Occupancy Tax Revenue Sharing Proposal
ZS Associates currently generates approximately 5,000 hotel room nights per year in
downtown Evanston which yields approximately $60,000 in hotel occupancy tax
revenue annually. ZS Associates anticipates increasing the number of hotel room
nights in future years as its business continues to grow and it relocates its largest
annual meeting from Skokie to downtown Evanston.
Staff proposes a hotel sales tax revenue sharing agreement with ZS Associates
providing 50% of the existing annual hotel occupancy tax revenue not to exceed
$30,000 for a period of eight years beginning January 1, 2016. To incentivize ZS
Associates to host additional meetings in, and relocate larger meetings to, downtown
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Evanston, Staff proposes to share 75% of hotel occupancy tax revenue above their
current level totaling an amount not to exceed $22,500 annually for a period of eight
years beginning January 1, 2016.
The following are proposed terms and conditions of the funding agreement:
1) The loan would be forgivable over a period of 8 years.
2) In the event ZS Associates closes the headquarters during the terms of the
agreement, a portion of the City’s investment would be repaid based on portion
of loan forgiven;
3) City would issue the $300,000 following the issuance of a Final Certificate of
Occupancy at 1560 Sherman.
4) For a period of eight years, on an annual basis, the City will reimburse 50% of
the hotel tax revenue up to a total of $30,000.
5) For a period of eight years, on an annual basis, the City will reimburse 75% of
the hotel tax revenue from the room nights by ZS Associates above the current
level at an amount not to exceed $22,500 annually.
6) Forgivable loan would be recorded against the deed
7) ZS Associates will maintain at least 325 employees at the headquarters during
the term of the agreement
8) ZS Associates will employ two participants in the Mayor’s Summer Youth
Employment Program each year of the agreement.
9) Staff will work with ZS Associates to identify a plan for supporting the Evanston
Non-Profit community through volunteerism and/or sponsorships.
Public Benefits
In addition to the $2 million in estimated annual expenditures in Evanston by ZS
Associates employees, (generating approximately $40,000 in annual sales tax
revenues) ZS Associates commits to participate in the Mayor’s Summer Youth
Employment Program by hiring at least two participants annually. Furthermore, ZS
Associates long term lease of 47,000 square feet in the Rotary Building solidifies the
value of the real estate asset from a property tax assessment perspective.
In addition, staff is pursuing a number of additional public benefits more directly linked
to the City’s livability goals. ZS Associates commits to the following:
1. Recycling and waste reduction through onsite recycling containers;
2. Encouraging multi-modal transportation through commuter benefits program
using pre-tax dollars;
3. Housing assistance costs by offsetting costs of realtor, application fees, closing
and commission costs, and travel expenses;
4. Health insurance coverage exceeding 50% of the cost of health insurance
premiums for full time employees; and
5. Wages that surpass Cook County’s per capita annual income of $30,048.
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Background
ZS Associates was founded in 1983 by Andy Zoltners and Prabha Sing, both PhDs who
were teaching at Northwestern University. They combined academic research with
business leadership to grow the company over the last 30 years into one of the world’s
leading sales and marketing consulting firms with 22 offices globally. ZS provides a
range of sales and marketing strategies to the pharmaceutical industry in addition to
business-to-business organizations across all industries. ZS employees approximately
3,400 people globally, with approximately 1,900 in India.
Attachments
-ZS Associates Request for Funding
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Bobkiewicz, Wally
From:Nim Chinniah [nim.chinniah@northwestern.edu]
Sent:Tuesday, February 03, 2015 12:14 PM
To:Tisdahl, Elizabeth; Bobkiewicz, Wally
Subject:ZS Lease
Page 1 of 1
02/03/2015
Dear Mayor Tisdahl and Wally,
Following our discussions, I am writing to provide more information and context for the University’s lease
negotiations with ZS Associates. First, I would like to reaffirm the University’s commitment to seeing ZS remain
in Evanston. Through the years, the University and ZS have developed mutually beneficial lease arrangements
that have included the University providing rent abatements, physical improvements to the space, and
extensions to the lease. In this most recent round of discussions, I provided options to Graham Webster, COO of
ZS, in terms of the length of the lease, and opportunities to terminate the lease early to secure more long term
space for them in Evanston. The concessions by Northwestern included giving up future rental income and
waiving 50 percent of the lease termination fee. These terms were accepted by ZS and they have made it very
clear to me that they have found this process fair and reasonable.
It is my understanding that the ZS is seeking assistance from the City to support the firm's staying in Evanston. I
believe that is separate and distinct from the agreement between the University and ZS. By working
cooperatively with ZS and providing concessions on the lease agreement, the University has and continues to do
its part to keep ZS vibrant and in Evanston. We hope the city Council will make a similar decision to enable ZS to
stay in Evanston.
Best regards,
Nim.
Nim Chinniah
Executive Vice President
Northwestern University
Rebecca Crown Center
633 Clark Street, Room 2217
Evanston, IL 60208
847.491.8419
nim.chinniah@northwestern.edu
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For City Council meeting of February 9, 2015 Item O5
Resolution 20-R-15: RFQ for 2222 Oakton Street
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Johanna Nyden, Economic Development Division Manager
Subject: Resolution 20-R-15 “Authorizing the City Manager to Initiate a Request
for Qualifications and Request for Proposal Process for the Repurposing
of City-Owned Real Property Located at 2222 Oakton Street”
Date: January 30, 2015
Recommended Action:
The Economic Development Committee and staff recommend City Council adoption of
Resolution 20-R-15 “Authorizing the City Manager to Initiate a Request for
Qualifications and Request for Proposal Process for Repurposing of City-Owned Real
Property Located at 2222 Oakton Street”.
Funding Source:
Not applicable at this time.
Background:
The future utilization of the former Evanston Recycling Center at 2222 Oakton Street
has been an item of discussion over the past few years. The item was discussed most
recently at the February meeting of the Economic Development Committee. Prior to
that in 2011, a group convened to consider potential future uses for the property. Most
recently a coalition of youth sports groups was interested in a long term lease of the
property for recreational programming.
The property is adjacent to James Park and fronts Oakton Street. The property is
comprised of an approximately 13,700 square foot building on a 41,500 square foot lot.
The property is currently utilized for City equipment storage.
Request for Qualifications/Proposals:
Recently several entities have approached the City with interest in the property. The
proposed uses have been combined dining and entertainment-based uses. Based on
the type and recent influx of interest in this property on a key commercial corridor, a
Request for Qualifications/Proposals (RFQ/P) is recommended as a way to manage
Memorandum
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interest in the property. Through this process, the property is presented to the
development community as a potential redevelopment opportunity with defined use
parameters. The RFQ/P process is a two-step process:
1) Developers and interested parties are asked to submit qualifications and capacity
to complete a redevelopment based on a set of parameters set forth through a
solicitation from the City. The set of parameters are outlined in a formal public
document.
2) The submissions of qualifications are evaluated and from the total submissions,
several are identified as having the capacity to complete the redevelopment.
This group, or “short list”, is then asked to provide their proposal for
redevelopment of the site. From the proposals, a preferred development concept
can be created.
There are several benefits to this process. First, the outcome creates the opportunity to
attract an entity that has capacity for a project of this type. This is because the potential
pool of users is first evaluated based on qualifications, experience, and capacity for
redevelopment rather than through a rendering or concept depicted in a proposal. This
process is also attractive to respondents. Parties that would likely do this type of project
are often hesitant to expend resources to develop a proposal for redevelopment if they
are one of a dozen proposals for a site. However, they are much more likely to submit
qualifications for consideration to be selected to submit proposals because they are not
being asked to expend resources to create something new.
Attachments:
Resolution 20-R-15
Map of Property
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1/30/2015
20-R-15
A RESOLUTION
Authorizing the City Manager to Initiate a Request for Qualifications
and Request for Proposal Process for the Repurposing of City-Owned
Real Property Located at 2222 Oakton Street
WHEREAS, the City owns certain real property located at 2222 Oakton
Street in Evanston, Illinois (PIN: 10-25-100-23-0000) and commonly known as the
“Recycling Center”; and
WHEREAS, the City seeks to create commercial redevelopment
opportunities throughout its commercial corridors in which property is developed to its
highest and best use; and
WHEREAS, the City seeks to attract real estate development
professionals to redevelopment City-owned real property located at 2222 Oakton Street
through a fair, transparent, and competitive process; and
WHEREAS, the Economic Development Committee recommended on
January 28, 2015 that the City engage in a two-step process that includes 1) a Request
for Qualifications from real estate development professionals and 2) a Request for
Proposals from individuals and parties that are determined to be qualified in the first
step of the process,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized and directed to draft
an application and guidelines for determining qualified real estate development
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20-R-15
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professionals, disseminate said application and guidelines publicly, and solicit
responses seeking qualified real estate redevelopment professionals for real estate
located at 2222 Oakton Avenue.
SECTION 2: This resolution authorizes the City Manager to review
responses of qualifications from real estate redevelopment professionals and identify
qualified real estate development professionals from the Request for Qualifications
phase.
SECTION 3: The resolution directs the City Manager to oversee and
manage a process for soliciting proposals for the proposed redevelopment of the
property located at 2222 Oakton Street from real estate development professionals
identified in the Request for Qualifications stage of this two-step process.
SECTION 4: This Resolution 20-R-15 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2015
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Evanston Recycling Ctr.
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