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Home My WebLink AboutCCAP 11215 FINAL CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, January 12, 2015 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development (P&D) Committee meets at 7:15 pm. City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Holmes (II) Mayor Public Announcements (III) City Manager Public Announcements Police Department Oath of Office and Introduction of New Managers Sergeant Jodie Hart Commander Angelo Williams Deputy Chief Jason Parrott Jennifer Lin, Human Resources Division Manager, Administrative Services Gary Gerdes, Building & Inspection Services Division Manager, Community Development Department Dr. Martin Luther King Day Observances Holiday Trash Collections (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey 1 of 332 City Council Agenda January 12, 2015 Page 2 of 7 (VII) Report of the Standing Committees Administration & Public Works - Alderman Holmes Planning & Development - Alderman Fiske Human Services - Alderman Braithwaite (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of November 24, 2014 (M2) Approval of Minutes of the Regular City Council Meeting of December 1, 2014 (M3) Approval of Minutes of the Regular City Council Meeting of December 8, 2014 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through November 30, 2014 $2,615,630.57 City of Evanston Payroll through December 14, 2014 $2,637,436.82 City of Evanston Payroll through December 28, 2014 $2,591,719.85 (A2) FY2014 City of Evanston Bills – January 13, 2014 $4,932,715.24 FY2015 City of Evanston Bills – January 13, 2014 $2,503,241.52 Credit Card Activity Period Ending November 30, 2014 $124,226.06 For Action (A3.1) Approval of Agreement with Rose Pest Solutions for City Wide Rodent Control Services for the City of Evanston (RFP 14-61) Staff recommends City council authorize the City Manager to sign an agreement with Rose Pest Solutions (414 Frontage Road, Northfield, IL) for the provision of rodent control services to residences in Evanston in the amount of $22,880 for the period of February 1, 2015 to February 1, 2016. Funding is provided by Food and Environmental Health Account 100.24.2435.62605. For Action 2 of 332 City Council Agenda January 12, 2015 Page 3 of 7 (A3.2) Approval of 2015 CIPP Sewer Rehabilitation Contract A with Insituform Technologies USA, LLC (Bid 15-01) Staff recommends that City Council authorize the City Manager to execute a contract for the 2015 Cured-In-Place Pipe Lining Contract A with Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO) in the amount of $310,979.10. Funding is provided by the Sewer Fund, Account 515.71.7420.62461, which has an allocation of $535,000 for this type of sewer rehabilitation work. For Action (A3.3) Approval of an Amendment to the Agency Agreement with Northwestern University for the Management of the Natural Gas Purchase and an Amendment to the Agreement for the Purchase of Natural Gas for 16 City Owned Buildings Staff recommends that the City Council authorize the City Manager to negotiate and execute Amendment 2 to the Agency Agreement with Northwestern University for the management of the natural gas purchase. The amendment extends the term of the agreement through August 31, 2021. Staff also recommends that the City Council authorize the City Manager to negotiate and execute Amendment 6 to the agreement with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston, TX) for the purchase of natural gas for 16 City owned buildings when the strike price is below $4.10 per MMBTU. The amended term of the agreement will be effective September 1, 2016 through August 31, 2021. For Action (A3.4) Approval of Contract with Hipskind Technology Solutions Group for City of Evanston Computer Data Storage Area Network Project (Bid 14-64) Staff recommends City Council authorize the City Manager to execute a contract for the bid for the City of Evanston Computer Data Storage Area Network project with Hipskind Technology Solutions Group (Two Westbrook Corporate Center, Suite 250, Westchester, IL) in the amount of $250,396.16. Funding is provided by Capital Improvement Fund Account 415.19.1450.65515. For Action (A4) Approval of Change Order No. 1 for 2014 CIPP Sewer Rehabilitation Contract B (Bid 14-43) Staff recommends the City Council authorize the City Manager to execute Change Order No. 1 for the 2014 CIPP Sewer Rehabilitation Contract B with Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO). This change order will increase the contract amount by $28,474, from $230,584 to $259,058. It will also extend the contract duration by 61 days from November 30, 2014 to January 30, 2015. Funding is available in the Sewer Fund through savings achieved in other accounts. For Action 3 of 332 City Council Agenda January 12, 2015 Page 4 of 7 (A5) Ordinance 109-O-14, Adding Title 3, Chapter 31, Regarding Transportation Network Providers City staff submits Ordinance 109-O-14 for City Council consideration. City staff was directed to draft an ordinance to regulate transportation network providers such as Uber, Sidecar, and Lyft. City staff reviewed and considered comparable ride-share statutes from similarly situated jurisdictions, including the recently enacted Chicago Ordinance. For Introduction (A6) Ordinance 124-O-14, Amending Title 10, Motor Vehicles and Traffic, Chapter 6, Traffic Schedules, Section 2 (B), Authority to Remove Vehicles The Transportation/Parking Committee and City staff recommend that the City Council adopt Ordinance 124-O-14, amending Title 10, Chapter 6, Section 2(A) adding Line 18 to allow towing for vehicles physically obstructing a fire hydrant and adding Section 2(B) providing 48-hour notice when temporary tow signs are posted. For Introduction (A7) Ordinance 7-O-15, Residential Exemption Parking District ‘B’ Staff and the Transportation/Parking Committee recommend that the City Council adopt Ordinance 7-O-15. amending the City Code by creating Subsection 10-11- 10 (M), Schedule X to include two hour parking limits between 9 am and 9 pm on Church Street and Hinman Avenue. For Introduction (A8) Ordinance 143-O-14, Decreasing the Number of Class D Liquor Licenses for Carmen’s of Evanston, Inc., 1241 Chicago Avenue Staff recommends City Council adoption of Ordinance 143-O-14, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), to decrease the number of authorized Class D liquor licenses from fifty-two (52) to fifty-one (51) due to closing of Carmen’s of Evanston, Inc., dba Carmen’s of Evanston (“Company”), 1241 Chicago Avenue. For Introduction (A9) Ordinance 1-O-15, Authorizing the City Manager to Negotiate with Ward Eight LLC for the Sale of City-Owned Real Property Located at 629-631 Howard Street Staff recommends approval of Ordinance 1-O-15, authorizing the City Manager to negotiate for the sale of City-owned Real Property located at 629-631 Howard Street, Evanston to Ward Eight LLC. A two-thirds majority of City Council is required to adopt Ordinance 1-O-15. Suspension of the Rules is requested for introduction and adoption by City Council on January 12, 2015. For Introduction and Action 4 of 332 City Council Agenda January 12, 2015 Page 5 of 7 PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 3-O-15, Granting a Special Use for a Type 2 Restaurant, Jimmy John’s Gourmet Sandwiches, at 1241 Chicago Avenue The Zoning Board of Appeals and City staff recommend adoption of Ordinance 3- O-15 granting a special use permit for a Type 2 Restaurant, Jimmy John’s Gourmet Sandwiches, in the B1 Business District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. For Introduction (P2) Ordinance 154-O-14 Zoning Ordinance Text Amendment Amendment to Chapter 16 Off-street Parking and Loading Regarding Parking Requirements for Increased Residential Density The Plan Commission and staff recommend adoption of Ordinance 154-O-14 to modify Chapter 16 Off-street Parking and Loading to establish parking requirements for increase in residential density (number of dwelling units) on a property. For Introduction HUMAN SERVICES COMMITTEE (H1) Resolution 1-R-15 Authorizing the City Manager to Adjust Tenant Lease Conditions at the Noyes Cultural Arts Center as of January 1, 2015 The Human Services Committee and staff recommend City Council adoption of Resolution 1-R-15 authorizing the City Manager to adjust tenant lease conditions at the Noyes Cultural Arts Center as of January 1, 2015. For Action (H2) Resolution 2-R-15 Authorizing the City Manager to Enter into Twelve Month Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center The Human Services Committee and staff recommend City Council adoption of Resolution 2-R-15 authorizing the City Manager to enter into twenty (20) renewal agreements for a twelve (12) month lease term for spaces at the Noyes Cultural Arts Center. For Action (H3) Resolution 3-R-15 Authorizing the City Manager to Enter into a Five Month Lease Agreement with the Evanston Art Center for Studio Space at the Noyes Cultural Arts Center The Human Services Committee and staff recommend City Council adoption of Resolution 3-R-15 authorizing the City Manager to enter into an agreement for a five-month lease term for the Evanston Art Center to lease spaces at the Noyes Cultural Arts Center. For Action 5 of 332 City Council Agenda January 12, 2015 Page 6 of 7 (H4) Resolution 5-R-15, Authorizing the City Manager to Negotiate and Execute a Memorandum of Understanding with the Evanston Art Center Concerning its Move from the Harley Clarke Mansion, and Harley Clarke Mansion Status Update and Next Steps It is recommended that the City Council: 1) receive this report; 2) adopt Resolution 5-R-15 authorizing the City Manager to negotiate and execute a memorandum of understanding with the Evanston Arts Center concerning its move from the Harley Clarke Mansion; 3) consider recommendation of the Human Services Committee to solicit additional public input on next options for the Mansion; 4) provide other direction to the City Manager as appropriate. For Action (H5) Approval of Request for Proposal for Evanston Animal Shelter and Animal Welfare Program (RFP 15-08) The Human Services Committee and the Animal Control Board recommend City Council approval to issue a Request for Proposal to establish a partnership with a volunteer animal organization (VAO) for management of the Evanston Animal Shelter and to provide administration of adoption and related services for cats and dogs. For Action RULES COMMITTEE (O1) Ordinance 151-O-14, Amending the City Code and Merging the Evanston Arts Council and the Public Art Committees The Rules Committee and staff recommend City Council adoption of Ordinance 151-O-14, which amends the City Code to merge the Evanston Arts Council and the Public Art Committee into one committee. This ordinance was introduced at the December 8, 2014 City Council meeting. For Action APPOINTMENTS (APP1)For Reappointment to: Plan Commission Jim Ford 6 of 332 City Council Agenda January 12, 2015 Page 7 of 7 MEETINGS SCHEDULED THROUGH JANUARY 2015 Upcoming Aldermanic Committee Meetings Mon, Jan 20 7 pm City Council meeting: Exec Session Wed, Jan 21 6:30 pm M/W/EBE Advisory Committee Thur, Jan 22 5:30 pm Emergency Telephone Board Fri, Jan 23 7 am Housing & Homelessness Commission Mon, Jan 26 6 pm A&PW, P&D, City Council meetings Tues, Jan 27 7:30 pm Housing & Community Dev Act Ctte Wed, Jan 28 6 pm Transportation/Parking Committee Wed, Jan 28 7:30 pm Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 7 of 332 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, November 24, 2014 Roll Call: Alderman Wynne Alderman Rainey Alderman Wilson Alderman Burrus Alderman Holmes Alderman Fiske Alderman Tendam Alderman Braithwaite Alderman Grover Presiding: Mayor Elizabeth B. Tisdahl Mayor Tisdahl called the Regular Meeting of the City Council to order at 8:17 pm once a quorum was established. Mayor Public Announcements Mayor Tisdahl thanked the City’s staff for the achievement of presenting solid information. She also mentioned that Senator Biss is very interested in facts and is a good representative for all of us. City Manager Public Announcements Holiday Tree Lighting, November 29, 2014 Shop Local: Small Business Saturday, November 29, 2014 Holiday Trash Collections Communications: City Clerk City Clerk had no communications. Public Comment Georgina Valle-Starling spoke about funding for the vital records office in the 2015 budget, stating one person cannot accomplish effective customer services for the residents. Michael Tanner the president of the library board urged the council to support the library budget and tax levy. Junad Rizki spoke against the water rate hike and is still awaiting the report he had requested. Nathan Hailburten Funeral Director spoke in support of continued funding for the vital records office. John Walsh spoke about the Central Street overlay district and the zoning ordinance’s text amendment. Jim Hughs spoke in support of the 2015 library budget and tax levy. 8 of 332 City Council Agenda November 24, 2014 Page 2 of 9 Tiffany Rice spoke in support of the 2015 library budget and tax levy, and the partnership with the DJ Coleman Foundation in the area of youth violence. Prisicilla Giles spoke in support of continued funding for the vital records office. She also spoke in reference to the Emerson Square Project. Ben Schapiro spoke in support of the 2015 library budget and tax levy. Betty Ester wanted to know what is the 3 percent that will be cut off from the 2015 budget Items not approved on Consent Agenda: (A3.1) Approval of Contract with A. Lamp Concrete Contractors Inc. for the Civic Center Sustainable Parking Lot Reconstruction (Bid 14-60) Staff recommends the City Council authorize the City Manager to execute a contract awarding the Civic Center Sustainable Parking Lot reconstruction contract to A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $1,400,000. Funding is provided by: a Metropolitan Water Reclamation District (MWRD) Grant of $750,000 and by $650,000 from the Parking Fund. For Action (A6) Resolution 91-R-14, Fiscal Year 2015 Budget of the City of Evanston Staff recommends City Council adoption of Resolution 91-R-14 which approves the FY 2015 Budget of the City of Evanston, in the amount of $265,110,667. For Action (A7) Ordinance 148-O-14, Amending Class P Liquor License, Allowing for Sale of Alcohol in Containers with Volumes of 200 mL or Greater Local Liquor Commissioner recommends City Council adoption of Ordinance 148-O-14, which amends Evanston City Code of 2012 Subsection 3-4-6(P) to permit the retail sale of alcohol in containers with volumes equal to or greater than 200 mL for off-premise consumption. Suspension of the Rules is requested to permit introduction and action by City Council on November 24, 2014. For Introduction and Action (A8) Ordinance 133-O-14: City of Evanston 2014 Tax Levy Staff requests City Council adoption of Tax Levy Ordinance 133-O-14, which levies the annual property tax for General Fund Operations, Illinois Municipal Retirement Fund, Police and Fire Pension Funds, and General Assistance Fund. This ordinance was introduced at the October 25, 2014 City Council meeting. (A10) Ordinance 135-O-14: Evanston Public Library 2014 Tax Levy Staff requests City Council adoption of Tax Levy Ordinance 135-O-14 which levies the annual property tax for the Evanston Public Library. This ordinance was introduced at the October 25, 2014 City Council meeting. For Action (A11) Ordinance 137-O-14 Amending the Evanston City Code Title 7, Chapter 12, Relating to the City Waterworks System “Charges, Rates, Fees and 9 of 332 City Council Agenda November 24, 2014 Page 3 of 9 Penalties” Staff recommends City Council adoption of Ordinance 137-O-14 Amending the Evanston City Code, Title 7, Chapter 12, Relating to the City Waterworks System “Charges, Rates, Fees and Penalties”. Staff is recommending a ten percent (10%) water rate increase. Effective January 1, 2015, the minimum charges and the quantity charge are proposed to increase by ten percent. This ordinance was introduced at the November 10, 2014 City Council meeting. For Action (A13) Ordinance 128-O-14 Authorizing the Lease of 2022 Central Street, Evanston with 2022 Central LLC d/b/a Lush Wine & Spirits Staff recommends adoption of Ordinance 128-O-14, authorizing the City Manager to negotiate and execute a Commercial Lease with 2022 Central LLC d/b/a Lush Wine & Spirits for the lease of City-owned real property located at 2022 Central Street, Evanston. This ordinance was introduced at the November 10, 2014 City Council meeting. For Action (P1) Ordinance 145-O-14, Granting a Special Use for a Single Family Detached Dwelling at 1513 Greenleaf Street The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 145-O-14 granting a special use permit for a single family detached dwelling in the B1 Business District at 1513 Greenleaf Street. The requested special use permit will allow for the rehabilitation of a blighted property in an existing neighborhood business district. The applicant has complied with all zoning requirements, and meets all of the standards for a special use in the B1 Business District. For Introduction (P3) Ordinance 147-O-14, Granting a Special Use for a Type 2 Restaurant, Domino’s Pizza, at 911 Foster Street The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 147-O-14 granting a special use permit for a Type 2 Restaurant, Domino’s Pizza, in the B1 Business District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Suspension of the Rules is requested to permit introduction and action by City Council on November 24, 2014. For Introduction and Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of November 10, 2014 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through November 2, 2014 $2,645,921.30 10 of 332 City Council Agenda November 24, 2014 Page 4 of 9 (A2) City of Evanston Bills – November 25, 2014 $2,878,029.39 For Action (A3.2) Approval of Purchase of Insurance/Renewals– Property, Excess Liability & Excess Worker’s Compensation for Fiscal Year 2015 Staff recommends City Council approval to purchase the outlined insurance policies at a total cost of $552,224, which will renew all insurance coverage for the City for Fiscal Year 2015. Funding is provided by the Insurance Fund FY2015 budget of 610,000, Accounts 7800.62615 and 7800.66044. For Action (A3.3) Approval of Contracts for Water Treatment Chemicals for Purchase in FY 2015 (Bid 14-62) Staff recommends that City Council authorize the City Manager to execute contracts with the following vendors to supply water treatment chemicals for FY2015: 1) USALCO (1120 Middle River Road, Baltimore, MD) in the amount of $192,330.40 to supply aluminum sulfate (alum); 2) JCI Jones (1765 Ringling Blvd., Sarasota, FL) in the amount of $35,292 to supply chlorine; 3) Key Chemical Inc. (9503 Dovewood Place, Waxhaw, NC) in the amount of $133,011 to supply HFS acid (fluoride); 4) Polydyne Inc. (One Chemical Plant Road, Riceboro, GA) in the amount of $23,120 to supply polymer; and 5) Carus Corporation (315 Fifth Street, Peru, IL) in the amount of $93,525 to supply blended phosphate. The total of these proposed purchases is $477,278.40. Funding is provided by Water Fund Business Unit 7110. For Action (A3.4) Approval of Financial Assistance through the Façade Improvement Program for Bangers and Lace Staff recommends approval of financial assistance for a façade improvement project for Bangers and Lace, a new restaurant and tavern, located at 810 Grove Street, on a 50/50 cost sharing basis in an amount not to exceed $10,500. Funding is provided by the Economic Development Fund’s Business District Improvement Fund (5300.65522). For Action (A3.5) Approval of Service Agreement for the 2014 Certificate of Rehabilitation Program with the James B. Moran Center for Youth Advocacy Staff recommends that City Council authorize the City manager to execute a renewal of an agreement between the City of Evanston and the James B. Moran Center for Youth Advocacy (1123 Emerson, Suite 203 Evanston, IL) to provide legal services for not less than 9 Evanston residents to secure certificates of rehabilitation in an amount not to exceed $30,000. Funding is provided by a $30,000 allocation approved in the City’s 2014 Community Development Block Grant budget. For Action (A4) Resolution 83-R-14, Authorizing the Execution of an Agreement to 11 of 332 City Council Agenda November 24, 2014 Page 5 of 9 Purchase Property for a Park and Accept a Dedication of Land for the New Ashland Avenue Extended Roadway within the Emerson Square Subdivision Staff recommends City Council adoption of Resolution 83-R-14, authorizing the execution of an agreement to purchase property for a park and accept a dedication of land for the new Ashland Avenue extended roadway, all within the Emerson Square Subdivision. For Action (A5) Resolution 89-R-14, Amending the FY 2014 Budget Staff recommends City Council adoption of Resolution 89-R-14, authorization to amend the FY 2014 Budget. The proposed amendment would increase FY 2014 General Fund budgeted expenditures by $1,622,053 from $89,012,485 to $90,634,538. For Action For Action (A9) Ordinance 134-O-14: 2014 Special Service Area #4 Tax Levy Staff requests City Council adoption of Tax Levy Ordinance 134-O-14, which levies the annual property tax for Special Service Area #4. This ordinance was introduced at the October 25, 2014 City Council meeting. For Action (A12) Ordinance 136-O-14, Amending Subsection 3-4-6-(A) Regarding Retail Sale of Wine and Beer for Consumption Off Premises Local Liquor Commissioner recommends City Council adoption of Ordinance 136-O-14, which permits the retail sale of wine, refrigerated beer, and/or unrefrigerated beer in original packaging for consumption off the premises with the retail sale of food products. This ordinance was introduced at the November 10, 2014 City Council meeting. For Action (A14) Ordinance 140-O-14 Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 10, Schedule X (C):Two-Hour Limited Parking on Ewing Avenue Staff recommends that City Council adopt Ordinance 140-O-14 amending Title 10, Chapter 11, Section 10, Schedule X (C), by including the east side of Ewing Avenue from Harrison Street to the restricted thirty (30) minute space at Central Street, as limited two-hour parking between the hours of 9 o’clock (9:00) A.M and six o’clock (6:00) P.M., on any day except Sunday and national holidays. This ordinance was introduced at the November 10, 2014 City Council meeting. For Action (A15) Ordinance 141-O-14 Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 10, Schedule X (F) 6: Residential Exemption Parking District A on Noyes Street Staff recommends that City Council adopt Ordinance 141-O-14 amending Title 10, Chapter 11, Section 10, Schedule X (F) 6: Residential Exemption Parking 12 of 332 City Council Agenda November 24, 2014 Page 6 of 9 District A. This amendment would eliminate the residential permit exemption for the two hour parking restrictions in the 800 and 900 blocks of Noyes Street to better manage the increased business activity in that area. This ordinance was introduced at the November 10, 2014 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P2) Ordinance 146-O-14, Granting a Special Use for Commercial Indoor Recreation, Barre Code, at 604 Davis Street The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 146-O-14 granting a special use permit for Commercial Indoor Recreation, Barre Code, at 604 Davis Street. The requested special use permit will allow a new business within the city that will utilize a currently vacant space in an existing downtown retail district. The applicant has complied with all zoning requirements, and meets all of the standards for a special use in the D2 Downtown Retail Core District. For Introduction (P4) Ordinance 144-O-14, Zoning Ordinance Text Amendment: Modifications to Central Street Overlay District (oCSC) The Plan Commission and staff recommend City Council adoption of Ordinance 114-O-14 to modify certain portions of Section 6-15-14 Central Street Overlay District (oCSC). For Introduction (P5) Ordinance 120-O-14, Granting a Special Use for a Daycare Center-Child at 1909-1911 Howard Street The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 120-O-14 granting a special use permit for a Daycare Center-Child in the C1 Commercial District at 1909-1911 Howard Street. In response to a request at the October 13, 2014 P&D meeting, the applicant has now provided a Letter of Intent outlining the proposed tenant lease that commenced September 1, 2014. For Introduction Alderman Rainey motioned for approval of Consent Agenda and Alderman seconded the motion. With a Roll Call vote of 9-0 the Consent Agenda was approved. Items for discussion (A3.1) Approval of Contract with A. Lamp Concrete Contractors Inc. for the Civic Center Sustainable Parking Lot Reconstruction (Bid 14-60) Staff recommends the City Council authorize the City Manager to execute a contract awarding the Civic Center Sustainable Parking Lot reconstruction contract to A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $1,400,000. Funding is provided by: a Metropolitan Water 13 of 332 City Council Agenda November 24, 2014 Page 7 of 9 Reclamation District (MWRD) Grant of $750,000 and by $650,000 from the Parking Fund. For Action Alderman Holmes motioned for approval and Alderman Grover seconded it. After discussion this item was held over in committee. (A6) Resolution 91-R-14, Fiscal Year 2015 Budget of the City of Evanston Staff recommends City Council adoption of Resolution 91-R-14 which approves the FY 2015 Budget of the City of Evanston, in the amount of $265,110,667. For Action Alderman Holmes motioned for approval and Alderman Grover seconded it. With a Roll Call vote of 9-0 the motion was passed with the Library’s budget being removed. (A7) Ordinance 148-O-14, Amending Class P Liquor License, Allowing for Sale of Alcohol in Containers with Volumes of 200 mL or Greater Local Liquor Commissioner recommends City Council adoption of Ordinance 148-O-14, which amends Evanston City Code of 2012 Subsection 3-4-6(P) to permit the retail sale of alcohol in containers with volumes equal to or greater than 200 mL for off-premise consumption. Suspension of the Rules is requested to permit introduction and action by City Council on November 24, 2014. For Introduction and Action Alderman Holmes motioned for approval and Alderman Rainey seconded it. Roll Call 9- 0 and the motion passed. (A8) Ordinance 133-O-14: City of Evanston 2014 Tax Levy Staff requests City Council adoption of Tax Levy Ordinance 133-O-14, which levies the annual property tax for General Fund Operations, Illinois Municipal Retirement Fund, Police and Fire Pension Funds, and General Assistance Fund. This ordinance was introduced at the October 25, 2014 City Council meeting. For Action Alderman Holmes motioned for approval and Alderman Rainey seconded. Roll Call 9-0 and the motion passed. (A10) Ordinance 135-O-14: Evanston Public Library 2014 Tax Levy Staff requests City Council adoption of Tax Levy Ordinance 135-O-14 which levies the annual property tax for the Evanston Public Library. This ordinance was introduced at the October 25, 2014 City Council meeting. For Action Alderman Holmes motioned for approval and seconded by Alderman Braithwaite. Alderman Rainey motioned to hold this item and it was seconded by Alderman Burrus. Roll Call vote was 5-4 and the motion failed. (Aldermen Holmes, Rainey, Burrus, Braithwaite voted nay). Held until Rules Committee Meeting. (A11) Ordinance 137-O-14 Amending the Evanston City Code Title 7, Chapter 12, Relating to the City Waterworks System “Charges, Rates, Fees and Penalties” Staff recommends City Council adoption of Ordinance 137-O-14 Amending the Evanston City Code, Title 7, Chapter 12, Relating to the City Waterworks System 14 of 332 City Council Agenda November 24, 2014 Page 8 of 9 “Charges, Rates, Fees and Penalties”. Staff is recommending a ten percent (10%) water rate increase. Effective January 1, 2015, the minimum charges and the quantity charge are proposed to increase by ten percent. This ordinance was introduced at the November 10, 2014 City Council meeting. For Action Alderman Holmes motioned for approval seconded by Alderman Tendam. A Roll Call vote was taken with a 5-4 and the motion passed. Voting nay were Aldermen Holmes, Rainey, Burrus, Braithwaite. (A13) Ordinance 128-O-14 Authorizing the Lease of 2022 Central Street, Evanston with 2022 Central LLC d/b/a Lush Wine & Spirits Staff recommends adoption of Ordinance 128-O-14, authorizing the City Manager to negotiate and execute a Commercial Lease with 2022 Central LLC d/b/a Lush Wine & Spirits for the lease of City-owned real property located at 2022 Central Street, Evanston. This ordinance was introduced at the November 10, 2014 City Council meeting. For Action Alderman Holmes motioned for approval and it was seconded by Alderman Tendam. A Roll Call vote was 7-2 and it passed. (Aldermen Wilson and Fiske voted nay). (P1) Ordinance 145-O-14, Granting a Special Use for a Single Family Detached Dwelling at 1513 Greenleaf Street The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 145-O-14 granting a special use permit for a single family detached dwelling in the B1 Business District at 1513 Greenleaf Street. The requested special use permit will allow for the rehabilitation of a blighted property in an existing neighborhood business district. The applicant has complied with all zoning requirements, and meets all of the standards for a special use in the B1 Business District. For Introduction Alderman Fiske motioned for approval and seconded by Alderman Braithwaite. A Roll Call vote was 9-0 and the motion passed. (P3) Ordinance 147-O-14, Granting a Special Use for a Type 2 Restaurant, Domino’s Pizza, at 911 Foster Street The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 147-O-14 granting a special use permit for a Type 2 Restaurant, Domino’s Pizza, in the B1 Business District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Suspension of the Rules is requested to permit introduction and action by City Council on November 24, 2014. For Introduction and Action Alderman Fiske motioned for approval and seconded by Alderman Wynne. A Roll Call vote was 9-0 and the motion passed. Call of the Wards 3rd ward alderman wished everyone a happy thanksgiving 15 of 332 City Council Agenda November 24, 2014 Page 9 of 9 4th ward alderman wished everyone a happy thanksgiving and requested an additional meeting to address the library tax levy issue. 5th ward alderman agreed and also asked that the special meeting address Domino’s pizza. The Central Evanston Business Association (CEBA) held their open house earlier today, and also announced a prayer service will be held at 7:00 pm tomorrow at the Unitarian Church for Ferguson, Missouri. 6th ward alderman spoke about November for raising awareness of men’s cancers. 7th ward alderman offered prayers and condolences for Ferguson Missouri and spoke about her recent trip to the National League of Cities Conference, where Evanston was recognized for its’ achievement in the STAR Communities program. 8th ward alderman spoke about the recent memorial service for retired city attorney Jack Seigel and requested the council pass a resolution honoring him, which has been done by all the other cities where he served. 1st ward alderman agreed with the 8th ward alderman about Mr. Seigel and announced a 1st ward meeting at 7pm on Tuesday December 12 at the library. 2nd ward alderman praised the organizers of the recent CEBA open house and offered condolences and prayers for Ferguson, Missouri. City Council Agenda November 24, 2014 Page City Manager Bobkiewicz thanked the Council for their approval of the budget and thanked the budget team for their work on preparing it. There will be a special city council meeting next week will be scheduled for 6:30 pm on Monday, December 1st. Clerk Greene thanked the Council and residents for the condolences he received on the passing of his father. 8th ward Alderman Rainey also thanked staff for the decision to transition the City to a calendar budget year. Alderman Wilson motioned for adjournment and it was seconded. A Voice Vote was accomplished with a positive answer, and the meeting ended at 10:10 P.M. Submitted by, Hon. Rodney Greene, MMC / City Clerk 16 of 332 SPECIAL CITY COUNCIL MEETING Monday, December 1, 2014 6:30 p.m. CITY OF EVANSTON, ILLINOIS Council Chambers Lorraine H. Morton Civic Center 2100 Ridge Avenue, Evanston, IL Roll Call: Alderman Wilson Alderman Burrus Alderman Holmes Alderman Fiske Alderman Tendam Alderman Braithwaite Alderman Grover Alderman Wynne Alderman Rainey Public Comment: Following persons spoke concerning the Library: Michael Tanen asked for severalty during the meeting. He stated the accusations need to stop. He went on expressing the views of the Library Board and the underfunding of the Public Library. He asked for support from the Council for the Library’s Budget as he passed out a packet to all of the Dias members except the Clerk. Vaishali Patel read a statement letter from Corey Corman who could not attend due to a previous meeting (letter was not given to the Clerk). Lori Keenan is the co-President of the Evanston Public Library Friends and she was asking support for the Library Board’s budget. She also spoke against the behavior of two Aldermen at last week’s meetings. Michele Hay a spokesman for Brummel Park area and is asking that a library be placed in southern end of Evanston Kristen James PTA Council President and a parent with kids in three Evanston Schools. She spoke in support of the Public Library and asked the Council to partner with the Library. David Marzali is a supporter of Public Library, but also the CEO Center for Economic Progress who have partnered with the Library. His company assists low income families in preparing taxes and other services. Alderman Rainey asked the speaker the cost to providing the service. Andi Drileck is Vice Pres. of Workforce Services providing training classes and other 17 of 332 services while renting space from the library. Junad Rizki stated he supports good use of the money and suggests the use of the Howard Street Outpost to be changed into a library instead of a proposed coffee shop. Alderman Rainey shouted out a comment following Mr. Rizki’s comments. Rolanda Burris is a patron of the library and they are the heart of the neighborhood on Central Street. She also expressed her appreciation for the services and activities. Rainer Huemer spoke in support of the Library and the partnerships that are connected with the Library. Joan Hickman spoke highly of the staff of the library and wanted to give Connie a raise Diana Allen is the asst. ESL coordinator at Oakton Community College has formed a partnership with the Library over the past. Antonieta Diaz she works for Connection and they serve all persons from all sorts of life. They help them from their rented space in the Public Library Richard Kuntz stated he was appalled to learn that certain Aldermen who were not in support of the Library. Jessica Odonie has a local law office in Evanston as a lawyer. She has worked with persons to who are interested in starting small businesses from Next Chapter Evanston, as she also asked for help from the Council. Items for Consideration (SP1) Ordinance 135-O-14: Evanston Public Library 2014 Tax Levy For Action Alderman Grover motioned to approve the Ordinance and it was seconded by Alderman Fiske. Ald. Wilson stated he supported the passing of the ordinance, and Mayor Tisdahl stated she supports the Library as well. The Roll Call vote was 7-2 to approve (Aldermen Rainey and Burrus voted nay). (SP2) Ordinance 147-O-14, Granting a Special Use for a Type 2 Restaurant, Domino’s Pizza, at 911 Foster Street For Action Mayor Tisdahl read the notice to accept the proposed ordinance and it was seconded. Ald. Fiske stated she had voted against the suspension of the Rules to allow citizens the opportunity to input their concerns which did not happen. Ald. Holmes stated the citizens in her ward are definitely in support of the Restaurant, and the owner has placed significant amount of money into the property and wanted to move forward. A Roll Call vote was taken with a 8-1 vote for approval (Alderman Fiske voted nay). Mayor Tisdahl stated since the items for discussion were completed is there a motion for adjournment. Aldermen Fiske and Rainey questioned whether or not there would be Call of the Wards. The Mayor stated it was not mentioned on the Agenda. Alderman Rainey stated she was concerned with some of the comments that were made. She wanted the social services to be communicated to all of the residents. City Manager stated there are some residents who are not being communicated to, but he will come back in January with answers to Ald. Rainey’s concerns. Ald. Fiske then stated there will be a 1st ward meeting tomorrow night at the Library. The Mayor stated the meeting was adjourned at 7:45 pm. Submitted by, Hon. Rodney Greene, MMC / City Clerk 18 of 332 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, December 8, 2014 Roll Call: Alderman Wilson Alderman Burrus Alderman Holmes Alderman Fiske Alderman Tendam Alderman Braithwaite Alderman Grover Alderman Wynne Alderman Rainey Presiding: Mayor Elizabeth B. Tisdahl The Regular Meeting of the City Council was called to order by the Mayor at 8:25 P.M. Mayor Public Announcements The Mayor wished a Happy Holiday to everyone. City Manager Public Announcements United Way Neighborhood Network Announcement was made by Marsha Mc Mann. She announced that Evanston has been added to the Neighborhood Community Network 40th Anniversary of Nutcracker on Ice, December 12-14, 2014 was announced by Mr. Robert Lloyd, Manager Robert Crown Center. He also introduced three of the skaters who then passed out complimentary tickets to the members on the Dias. Resources for a Peaceable City: Evanston 2015 was presented by Joey Rodgers, and she also presented the Council members a copy of “Resources for a Peaceable City” booklet. This booklet contained information to direct people to services within and outside of the City. They also will have copies for the residents that will have a small fee attached to it. First Night Evanston, December 31, 2014 was presented by City Manager Bobkiewicz, and he instructed all to visit the website to obtain further information. Holiday Trash Collections Schedules were made by Mr. James Maiworm, Asst. Dir. Operations/Facilities. All collections will be two days later than the usual pickup dates. All are placed on the website for further information. Communications: City Clerk The Clerk had no communications. Public Comment John Walsh spoke concerning the item P4 Zoning Ordinance Richard Weiland spoke of his concerns for the Harley-Clarke Mansion. He wanted to make sure the land around and under the Mansion remains Madelyn DuCree she asked the Council members to stand up for justice for all people. 19 of 332 City Council Agenda December 8, 2014 Page 2 of 12 She mentioned the various groups in Evanston are standing up for justice. Carlis B. Sutton spoke of concerns for West Evanston Plan and he gave 7 points of concerns I favor of the residents; bike lanes, water increase, traffic flow on Emerson, affordable housing, purchase of 1823 Church to name a few. He wished Lorraine Morton a Happy birthday. Items not approved on Consent Agenda: (A5) Approval of Downtown Evanston FY2015 Request for Budget Contribution Share Staff recommends City Council approval of funding for Downtown Evanston as follows: $323,000 from the Special Service Area # 4 (SSA #4) for downtown operations and maintenance; $98,000 from the Economic Development Fund for supplemental marketing and economic development activities; and, $98,670 equally split equally between the Washington National TIF and Economic Development fund for additional maintenance contract reimbursements. For Action (A7) Approval of 2015 First Night Evanston Funding Request Staff recommends that the City Council consider the request for funding in the amount of $5,000 by Emily Guthrie of First Night Evanston. Funding is provided by the Economic Development Fund, Account 225.21.5300.65525. For Action (A13) Ordinance 142-O-14, Decreasing the Number of Class C-1 Liquor Licenses for Here’s Wings II – Evanston, LLC dba Buffalo Wild Wings, 1741 Maple Avenue Staff recommends adoption of Ordinance 142-O-14, which amends Evanston City Code of 2012 Subsection 3-4-6-(C-1), as amended, to decrease the number of authorized Class C-1 liquor licenses from seven (7) to six (6). Here’s Wings II – Evanston, LLC dba Buffalo Wild Wings (“Company”), 1741 Maple Avenue, is closed. For Introduction (A14) Ordinance 153-O-14 Authorizing the City Manager to Negotiate and Execute a Commercial Lease with Christopher Casas for lease of City-Owned Real Property Located at 633 Howard Staff recommends adoption of Ordinance 153-O-14, authorizing the City Manager to negotiate and execute a lease with Christopher Casas for lease of City-owned Real Property located at 633 Howard. Christopher Casas’ coffee operation will operate a coffee roasting operation as well as a dine-in and take away coffee bar at the location. The City Council will need to approve the Ordinance by a two-thirds majority vote per City Code Section 1-17-4-1. Tenant Improvements for this property will be funded from the Howard/Ridge TIF District (Account #5860.56010, which is the account for monthly rental accruals from City-owned properties. Suspension of the Rules is requested for introduction and adoption by City Council on December 8, 2015. For Introduction & Action 20 of 332 City Council Agenda December 8, 2014 Page 3 of 12 (A15) Ordinance 123-O-14 Authorizing the City Manager to Negotiate and Execute a Lease Agreement for Property Located at 745 Howard Street for the Evanston Police Department’s Outpost Staff recommends approval of Ordinance 123-O-14, authorizing the City Manager to negotiate and execute a lease agreement for property located at 745 Howard Street for the Evanston Police Department’s Outpost”. The leasing of property at 745 Howard Street will relocate the Police Outpost to a new area of Howard Street and permit leasing of the current Outpost property located at 633 Howard Street. The City Council will need to approve the Ordinance by a two- thirds majority vote per City Code Section 1-17-4-1. Funding is provided for improvements and monthly rent from the Howard/Ridge TIF District (Account #5860.56010). Suspension of the Rules is requested for introduction and adoption by City Council on December 8, 2015. For Introduction & Action (P4) Ordinance 144-O-14, Zoning Ordinance Text Amendment: Modifications to Central Street Overlay District (oCSC) The Plan Commission and staff recommend City Council adoption of Ordinance 114-O-14 to modify certain portions of Section 6-15-14 Central Street Overlay District (oCSC). This ordinance was introduced at the November 24, 2014 City Council meeting. For Action (O1) Approval of Harley Clarke Mansion Update and Memorandum of Understanding for Moving Assistance for the Evanston Arts Center Staff and the Human Services Committee recommends that the City Council: 1) receive this report; 2) direct the City Manager to send an amended lease termination letter to the Evanston Arts Center extending the lease on 2603 Sheridan Road to May 31, 2015; 3) authorize the City Manager to enter into an agreement with the Evanston Arts Center providing for moving assistance; 4) direct the City Manager to request written update from Illinois Department of Natural Resources on its intentions to complete negotiations for sale of mansion and lease of property and to return to January Human Services Committee with update. For Action (O2) Approval of Human Services Funding Summit Recommendations The Human Services Committee and staff recommend implementation of the following as they relate to Mental Health Board and Community Development Block Grant (CDBG) Funding beginning in the 2016 fiscal year: 1) Combine the two applications into one to create a universal application for both funding types. 2) Hold universal hearings to review applications for funding. 3) Consider appointing an Alderman to the Mental Health Board. 4) Hold a joint meeting between the Mental Health Board, the Housing and Community Development Act Committee and the Human Services Committee in January, 2015 to discuss priorities for funding. 21 of 332 City Council Agenda December 8, 2014 Page 4 of 12 For Action (O3) Approval of Boards, Committees and Commissions Update and Recommendations Pursuant to the Rules Committee discussion concerning the City’s Boards, Committees, and Commissions, the Rules Committee and staff recommend that the City Council: 1) receive the report; 2) designate City Council liaisons to all boards and commissions that currently do not have the Mayor or member of City Council as members; 3) approve the “Board and Commission Training and Communications Plan” and direct the City Manager to implement; 4) direct the City Manager and Corporation Counsel to conduct a review of existing rules for Boards and Commissions; and 5) direct the City Manager to return to the Rules Committee in June, 2015 with an update on the implementation of the Plan and review of rules. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of November 17, 2014 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through November 16, 2014 $2,726,063.08 (A2) City of Evanston Bills – December 9, 2014 $19,906,477.33 Credit Card Activity Period Ending October 31, 2014 $ 142,832.15 For Action (A3.1) Approval of Contract with A. Lamp Concrete Contractors Inc. for the Civic Center Sustainable Parking Lot Reconstruction (Bid 14-60) Staff recommends the City Council authorize the City Manager to execute a contract awarding the Civic Center Sustainable Parking Lot reconstruction contract to A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $1,400,000. Funding is provided by: a Metropolitan Water Reclamation District (MWRD) Grant of $750,000 and by $650,000 from the Parking Fund. This item was held in committee on November 24, 2014. For Action (A3.2) Approval of Contract with Construction Consulting & Disbursement Services, Inc. for Minor Improvements at Chandler-Newberger Center (Bid 14-58) Staff recommends City Council authorize the City Manager to execute a contract for minor improvements to the Chandler-Newberger Center (Chandler) with Construction Consulting & Disbursement Services, Inc. (CCDS) (5836 Lincoln 22 of 332 City Council Agenda December 8, 2014 Page 5 of 12 Avenue, Suite #200, Morton Grove, IL) in the amount of $88,842.86. Funding is provided by the Capital Improvement Fund, Account. 415568.65510. (Bid 14-58) For Action (A3.3) Approval of Contract with KLF Enterprises for 2015 Debris & Leaf Hauling (Bid 14-63) Staff recommends that City Council authorize the City Manager to execute a contract for debris & leaf hauling with KLF Enterprises (2300 W. 167th Street, Markham, IL) in the amount of $126,000. Funding is provided by the Water Fund, Sewer Fund and General Fund, with a FY 2015 budget allocation in the amount of $126,000. For Action (A3.4) Approval of Service Agreement with Connelly’s Academy for Martial Arts Instruction at the Levy Center Staff recommends that the City Manager be authorized to execute a sole source agreement with Connelly’s Academy (9750 Karlov Avenue, Skokie, IL) through December 2016 for a martial arts program at the Levy Senior Center. All expenses for the program are covered by participation fees. For Action (A3.5) Approval of Sheridan Road/Chicago Avenue Phase I & Phase II Engineering Services Contract with Christopher B. Burke Engineering, Ltd. (RFQ 14-16) Staff recommends City Council authorize the City Manager to execute an agreement for Phase I & Phase II engineering services for the Sheridan Road Improvement Project and Sheridan Road/ Chicago Avenue Bike Path in the amount of $850,676, with Christopher B. Burke Engineering, Ltd. (9575 W. Higgins Road, Suite 600, Rosemont, IL). Funding is provided by: ITEP Grant of $331,924; $418,752 from the 2015 Capital Improvement Fund (Account 416445); and by $100,000 from the Washington National TIF. For Action (A4.1) Approval of Change Order No. 1 for Sheridan Road Water Main Improvement Project (RFQ 14-16) Staff recommends City Council authorize the City Manager to execute Change Order No. 1 for engineering services for water main improvements along Sheridan Road in the amount of $358,036, with Christopher B. Burke Engineering, Ltd. (9575 W. Higgins Road, Suite 600, Rosemont, IL). Funding is provided by the 2015 Capital Improvement Plan Water Fund Project Account. For Action (A4.2) Approval of Change Order No. 1 for 2014 Manhole Lining (Bid 14-57) Staff recommends City Council authorize the City Manager to execute Change Order No. 1 for the 2014 Manhole Lining contract with National Power Rodding Corporation (2500 W. Arthington Street, Chicago, IL). This change order will extend the contract duration by 182 days to May 31, 2015. There will be no change to the original contract amount of $133,600.00. 23 of 332 City Council Agenda December 8, 2014 Page 6 of 12 For Action (A6) Approval of Grant Agreement with Youth Organizations Umbrella (Y.O.U.) to Provide Subcontract Services for Outreach Program Staff recommends that City Council authorize the City Manager to execute a grant agreement between the City of Evanston and Youth Organizations Umbrella (Y.O.U.) (1027 Sherman Avenue, Evanston, IL) to provide subcontract services for year two of the Street Outreach Program grant. This agreement, received from Y.O.U. on November 18, 2014 shall begin September 30, 2014 and remain in effect until September 29, 2015 and shall be renewed annually upon notification of grant award. The City will receive $38,539 during the grant period from Y.O.U. for outreach services being provided under this agreement. For Action (A8) Approval of 2014 Post Bond Issuance Report Staff recommends the City Council review and place the 2014 Post Bond Issuance Report on file. For Action (A9) Resolution 111-R-14 Authorizing a Lease Agreement with Latino Resources for Office Space at the Civic Center Staff recommends City Council adoption of Resolution 111-R-14 authorizing the City Manager to negotiate the lease of office space with Latino Resources at the rate of $250 per month for 12 months for 260 square feet of space on the ground floor of the Civic Center (Suite G203). For Action Staff recommends review and adoption by the City Council of the following twelve (12) abatement resolutions (Items A10.1 to A10.12). The Resolutions will abate (decrease) the amount of the 2014 property tax levy needed to retire the outstanding general obligation debt. Generally, abated debt amounts are funded through sources other than property taxes such as TIF incremental revenue, water/sewer receipts, and parking garage revenues. The City’s total abatement for 2014 is $8,970,382. (A10.1)Resolution 96-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 96-R-14 abatement for General Obligation Bonds, Series 2006. For Action (A10.2)Resolution 97-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 97-R-14 abatement for General Obligation Bonds, Series 2006B. For Action (A10.3)Resolution 98-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 98-R-14 abatement for General Obligation Bonds, Series 2007. For Action 24 of 332 City Council Agenda December 8, 2014 Page 7 of 12 (A10.4)Resolution 99-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 99-R-14 abatement for General Obligation Bonds, Series 2008B. For Action (A10.5)Resolution 100-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 100-R-14 abatement for General Obligation Bonds, Series 2008C. For Action (A10.6)Resolution 101-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 101-R-14 abatement for General Obligation Bonds, Series 2008D. For Action (A10.7)Resolution 102-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 102-R-14 abatement for General Obligation Bonds, Series 2010B. For Action (A10.8)Resolution 103-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 103-R-14 abatement for General Obligation Bonds, Series 2011A. For Action (A10.9)Resolution 104-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 104-R-14 abatement for General Obligation Bonds, Series 2012A. For Action (A10.10)Resolution 105-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 105-R-14 abatement for General Obligation Bonds, Series 2013A. For Action (A10.11)Resolution 106-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 106-R-14 abatement for General Obligation Bonds, Series 2013B. For Action (A10.12)Resolution 107-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 107-R-14 abatement for General Obligation Bonds, Series 2014A. For Action (A11) Resolution 94-R-14, Dempster Street Traffic Signal Modernization and 25 of 332 City Council Agenda December 8, 2014 Page 8 of 12 Coordination Project Phase III Construction and Construction Engineering Agreements Staff recommends adoption of Resolution 94-R-14 authorizing the City Manager to sign the Local Agency Agreement for Federal Participation with the Illinois Department of Transportation (IDOT) to fund the City’s share of the construction costs, and the Construction Engineering Services Agreement for Federal Participation with Hampton, Lenzini and Renwick, Inc., (HLR) (380 Shepard Drive, Elgin IL) in the amount of $118,300.00 for the Dempster Street traffic signal modernization and coordination project. Funding is provided by the FY2015 Capital Improvement Fund, Account 415941. A grant of $792,000 was received for this project from the Federal Congestion Mitigation and Air Quality Improvement (CMAQ) program. For Action (A12) Resolution 95-R-14, Sheridan Road/Forest Avenue Signal Modernization Project (Main Street to Dempster Street) (RFQ 10-91) For Action Staff recommends adoption of Resolution 95-R-14, authorizing the City Manager to negotiate and execute a construction funding agreement with Illinois Department of Transportation (IDOT) for Sheridan Road/Forest Avenue signal modernization project (Main Street to Dempster Street) and to execute a contract (RFQ 10-91) with Stanley Consultants Ltd., (8501 West Higgins Road, Suite 730, Chicago, IL), in the not to exceed amount of $95,933 to provide the Phase III construction engineering services. The City received $475,860 through the North Shore Council of Mayors for this project. Additional funding is provided by the FY2015 Capital Improvement Fund, Account 416443. For Action (A16) Resolution 113 -R-14 Authorizing the City Manager to Negotiate a Contract for the Purchase of Real Property Located at 1823 Church Street Staff recommends approval of Resolution 113-R-14 authorizing the City Manager to negotiate and execute a contract for the purchase of Real Property located at 1823 Church Street for an amount not to exceed $315,000. Funding is provided by the Economic Development Fund, Other Charges Account #225.5300.62605. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Resolution 93-R-14 Designating the Portion of Garrett Place, East of Sheridan Road to the Cul De Sac, with the Honorary Street Name Sign, “Shakespeare Garden Founder’s Way” The Citizens’ Advisory Committee on Public Place Names recommends approval of Resolution 93-R-14. For Action (P2) Resolution 90-R-14 Authorizing a Memorandum of Understanding with the Regional Transportation Authority (RTA) for a Transit-Oriented 26 of 332 City Council Agenda December 8, 2014 Page 9 of 12 Development (TOD) Parking Regulations Update City staff recommends adoption of Resolution 90-R-14 authorizing the City Manager to negotiate and execute a memorandum of understanding with the RTA (175 W. Jackson Blvd., Suite 1650, Chicago IL) to allow the RTA to provide staff and/or consultant services to examine the parking regulations in Metra and CTA transit-served areas. There will be no cost incurred by the City for these services. For Action (P3) Ordinance 146-O-14, Granting a Special Use for Commercial Indoor Recreation, Barre Code, at 604 Davis Street The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 146-O-14 granting a special use permit for Commercial Indoor Recreation, Barre Code, at 604 Davis Street. The requested special use permit will allow a new business within the city that will utilize a currently vacant space in an existing downtown retail district. The applicant has complied with all zoning requirements, and meets all of the standards for a special use in the D2 Downtown Retail Core District. This ordinance was introduced at the November 24, 2014 City Council meeting. For Action RULES COMMITTEE (O4) Ordinance 151-O-14, Amending the City Code and Merging the Evanston Arts Council and the Public Art Committees The Rules Committee and staff recommend City Council adoption of Ordinance 151-O-14, which amends the City Code to merge the Evanston Arts Council and the Public Art Committee into one committee. For Introduction (O5) Resolution 108-R-14, Opposing Senate Bill 16 Mayor Tisdahl and the Rules Committee recommend City Council adoption of Resolution 108-R-14 opposing SB 16. The school boards of Evanston Township High School District 202 and Evanston/Skokie School District adopted a joint resolution opposing the bill on November 3. For Action APPOINTMENTS (APP1)For appointment to: Preservation Commission Elliott Dudnik Alderman Rainey motioned for approval of the Consent Agenda, seconded by Alderman Holmes. Roll Call vote was 9-0 and the Consent Agenda was approved. Items for discussion: 27 of 332 City Council Agenda December 8, 2014 Page 10 of 12 (A5) Approval of Downtown Evanston FY2015 Request for Budget Contribution Share Staff recommends City Council approval of funding for Downtown Evanston as follows: $323,000 from the Special Service Area # 4 (SSA #4) for downtown operations and maintenance; $98,000 from the Economic Development Fund for supplemental marketing and economic development activities; and, $98,670 equally split equally between the Washington National TIF and Economic Development fund for additional maintenance contract reimbursements. For Action Ald. Holmes motioned for approval and seconded by Ald. Grover. The vote was 9-0 and the motion passed. (A7) Approval of 2015 First Night Evanston Funding Request Staff recommends that the City Council consider the request for funding in the amount of $5,000 by Emily Guthrie of First Night Evanston. Funding is provided by the Economic Development Fund, Account 225.21.5300.65525. For Action Ald. Holmes motioned for approval and seconded by Ald. Tendam. Vote was 8-1 (Ald. Burrus voted nay). The motion passed. (A13) Ordinance 142-O-14, Decreasing the Number of Class C-1 Liquor Licenses for Here’s Wings II – Evanston, LLC dba Buffalo Wild Wings, 1741 Maple Avenue Staff recommends adoption of Ordinance 142-O-14, which amends Evanston City Code of 2012 Subsection 3-4-6-(C-1), as amended, to decrease the number of authorized Class C-1 liquor licenses from seven (7) to six (6). Here’s Wings II – Evanston, LLC dba Buffalo Wild Wings (“Company”), 1741 Maple Avenue, is closed. For Introduction Ald. Holmes motioned for approval and seconded by Ald. Tendam. Rules were Suspended a vote was taken and was 9-0 and the motion passed. (A14) Ordinance 153-O-14 Authorizing the City Manager to Negotiate and Execute a Commercial Lease with Christopher Casas for lease of City-Owned Real Property Located at 633 Howard Staff recommends adoption of Ordinance 153-O-14, authorizing the City Manager to negotiate and execute a lease with Christopher Casas for lease of City-owned Real Property located at 633 Howard. Christopher Casas’ coffee operation will operate a coffee roasting operation as well as a dine-in and take away coffee bar at the location. The City Council will need to approve the Ordinance by a two-thirds majority vote per City Code Section 1-17-4-1. Tenant Improvements for this property will be funded from the Howard/Ridge TIF District (Account #5860.56010, which is the account for monthly rental accruals from City-owned properties. Suspension of the Rules is requested for introduction and adoption by City Council on December 8, 2015. For Introduction & Action Ald. Holmes motioned for approval and seconded by Ald. Rainey. The vote was 8-1 (Ald. Wilson voted nay), and it passed. 28 of 332 City Council Agenda December 8, 2014 Page 11 of 12 (A15) Ordinance 123-O-14 Authorizing the City Manager to Negotiate and Execute a Lease Agreement for Property Located at 745 Howard Street for the Evanston Police Department’s Outpost Staff recommends approval of Ordinance 123-O-14, authorizing the City Manager to negotiate and execute a lease agreement for property located at 745 Howard Street for the Evanston Police Department’s Outpost”. The leasing of property at 745 Howard Street will relocate the Police Outpost to a new area of Howard Street and permit leasing of the current Outpost property located at 633 Howard Street. The City Council will need to approve the Ordinance by a two- thirds majority vote per City Code Section 1-17-4-1. Funding is provided for improvements and monthly rent from the Howard/Ridge TIF District (Account #5860.56010). Suspension of the Rules is requested for introduction and adoption by City Council on December 8, 2015. For Introduction & Action Ald. Holmes motioned for approval and seconded by Ald. Grover. The vote was 7-2 (Ald. Wilson and Fiske voted nay), and the motion passed. (P4) Ordinance 144-O-14, Zoning Ordinance Text Amendment: Modifications to Central Street Overlay District (oCSC) The Plan Commission and staff recommend City Council adoption of Ordinance 114-O-14 to modify certain portions of Section 6-15-14 Central Street Overlay District (oCSC). This ordinance was introduced at the November 24, 2014 City Council meeting. For Action Ald. Fiske motioned for approval and seconded by Ald. Rainey. The vote was 8-1 (Ald. Fiske voted nay), and the motion passed. (O1) Approval of Harley Clarke Mansion Update and Memorandum of Understanding for Moving Assistance for the Evanston Arts Center Staff and the Human Services Committee recommends that the City Council: 1) receive this report; 2) direct the City Manager to send an amended lease termination letter to the Evanston Arts Center extending the lease on 2603 Sheridan Road to May 31, 2015; 3) authorize the City Manager to enter into an agreement with the Evanston Arts Center providing for moving assistance; 4) direct the City Manager to request written update from Illinois Department of Natural Resources on its intentions to complete negotiations for sale of mansion and lease of property and to return to January Human Services Committee with update. For Action Ald. Burrus motioned for approval and the vote was 9-0 and the motion passed. (O2) Approval of Human Services Funding Summit Recommendations The Human Services Committee and staff recommend implementation of the following as they relate to Mental Health Board and Community Development Block Grant (CDBG) Funding beginning in the 2016 fiscal year: 1) Combine the two applications into one to create a universal application for both funding types. 2) Hold universal hearings to review applications for funding. 3) Consider 29 of 332 City Council Agenda December 8, 2014 Page 12 of 12 appointing an Alderman to the Mental Health Board. 4) Hold a joint meeting between the Mental Health Board, the Housing and Community Development Act Committee and the Human Services Committee in January, 2015 to discuss priorities for funding. For Action Ald. Burrus motioned for approval and seconded by Ald. Holmes. The motion passed with a voice vote. (O3) Approval of Boards, Committees and Commissions Update and Recommendations Pursuant to the Rules Committee discussion concerning the City’s Boards, Committees, and Commissions, the Rules Committee and staff recommend that the City Council: 1) receive the report; 2) designate City Council liaisons to all boards and commissions that currently do not have the Mayor or member of City Council as members; 3) approve the “Board and Commission Training and Communications Plan” and direct the City Manager to implement; 4) direct the City Manager and Corporation Counsel to conduct a review of existing rules for Boards and Commissions; and 5) direct the City Manager to return to the Rules Committee in June, 2015 with an update on the implementation of the Plan and review of rules. For Action Ald. Burrus motioned for approval and seconded for. With a voice vote the motion passed. Call of the Wards: Ward 4, Ald. Wilson had no report. Ward 5, Ald. Holmes thanked the Council’s support for purchase of 1823 Church, and she invited all to the 5th ward Holiday celebration 7 PM Thursday, December 18th. Ward 6, Ald. Tendam wanted to welcome his mom to his ward and wished everyone a safe and Happy Holiday. Ward 7, Ald. Grover she thanked the Evanston Symphony Orchestra for a wonderful presentation and the ETHS Acapella singers and other performers. Ward 8, Ald. Rainey she congratulated Anjana Hansen for her Judgeship. Ward 9, Ald. Burrus she commented on the Evanston Symphony Orchestra’s performance. Ward 1, Ald. Fiske she wished everyone a Happy New Year, Hanukah, and Christmas. Ward 2, Ald. Braithwaite wished Lorraine Morton a Happy birthday, and invited his 2nd ward residents to his ward meeting to further discuss issues of concern. Ward 3, Ald. Wynne she looks forward to next year serving with her Council colleques. Ald. Wilson motioned to convene into Executive Session to discuss Minutes, Personnel, Litigation, and a Voice Vote was taken after it was seconded by Ald. Grover. The meeting ended at 9:30 pm. Submitted by, Hon. Rodney Greene, MMC City Clerk of Evanston 30 of 332 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, January 12, 2015 6 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN HOLMES, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF December 8, 2014 III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through November 30, 2014 $2,615,630.57 City of Evanston Payroll through December 14, 2014 $2,637,436.82 City of Evanston Payroll through December 28, 2014 $2,591,719.85 (A2) FY2014 City of Evanston Bills – January 13, 2014 $4,932,715.24 FY2015 City of Evanston Bills – January 13, 2014 $2,503,241.52 Credit Card Activity Period Ending November 30, 2014 $124,226.06 For Action (A3.1) Approval of Agreement with Rose Pest Solutions for City Wide Rodent Control Services for the City of Evanston (RFP 14-61) Staff recommends City council authorize the City Manager to sign an agreement with Rose Pest Solutions (414 Frontage Road, Northfield, IL) for the provision of rodent control services to residences in Evanston in the amount of $22,880 for the period of February 1, 2015 to February 1, 2016. Funding is provided by Food and Environmental Health Account 100.24.2435.62605. For Action (A3.2) Approval of 2015 CIPP Sewer Rehabilitation Contract A with Insituform Technologies USA, LLC (Bid 15-01) Staff recommends that City Council authorize the City Manager to execute a contract for the 2015 Cured-In-Place Pipe Lining Contract A with Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO) in the amount of $310,979.10. Funding is provided by the Sewer Fund, Account 515.71.7420.62461, which has an allocation of $535,000 for this type of sewer rehabilitation work. For Action Rev. 1/9/2015 11:43:57 AM 31 of 332 (A3.3) Approval of an Amendment to the Agency Agreement with Northwestern University for the Management of the Natural Gas Purchase and an Amendment to the Agreement for the Purchase of Natural Gas for 16 City Owned Buildings Staff recommends that the City Council authorize the City Manager to negotiate and execute Amendment 2 to the Agency Agreement with Northwestern University for the management of the natural gas purchase. The amendment extends the term of the agreement through August 31, 2021. Staff also recommends that the City Council authorize the City Manager to negotiate and execute Amendment 6 to the agreement with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston, TX) for the purchase of natural gas for 16 City owned buildings when the strike price is below $4.10 per MMBTU. The amended term of the agreement will be effective September 1, 2016 through August 31, 2021. For Action (A3.4) Approval of Contract with Hipskind Technology Solutions Group for City of Evanston Computer Data Storage Area Network Project (Bid 14-64) Staff recommends City Council authorize the City Manager to execute a contract for the bid for the City of Evanston Computer Data Storage Area Network project with Hipskind Technology Solutions Group (Two Westbrook Corporate Center, Suite 250, Westchester, IL) in the amount of $250,396.16. Funding is provided by Capital Improvement Fund Account 415.19.1450.65515. For Action (A4) Approval of Change Order No. 1 for 2014 CIPP Sewer Rehabilitation Contract B (Bid 14-43) Staff recommends the City Council authorize the City Manager to execute Change Order No. 1 for the 2014 CIPP Sewer Rehabilitation Contract B with Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO). This change order will increase the contract amount by $28,474, from $230,584 to $259,058. It will also extend the contract duration by 61 days from November 30, 2014 to January 30, 2015. Funding is available in the Sewer Fund through savings achieved in other accounts. For Action (A5) Ordinance 109-O-14, Adding Title 3, Chapter 31, Regarding Transportation Network Providers City staff submits Ordinance 109-O-14 for City Council consideration. City staff was directed to draft an ordinance to regulate transportation network providers such as Uber, Sidecar, and Lyft. City staff reviewed and considered comparable ride-share statutes from similarly situated jurisdictions, including the recently enacted Chicago Ordinance. For Introduction Rev. 1/9/2015 11:43:57 AM 32 of 332 (A6) Ordinance 124-O-14, Amending Title 10, Motor Vehicles and Traffic, Chapter 6, Traffic Schedules, Section 2 (B), Authority to Remove Vehicles The Transportation/Parking Committee and City staff recommend that the City Council adopt Ordinance 124-O-14, amending Title 10, Chapter 6, Section 2(A) adding Line 18 to allow towing for vehicles physically obstructing a fire hydrant and adding Section 2(B) providing 48-hour notice when temporary tow signs are posted. For Introduction (A7) Ordinance 7-O-15, Residential Exemption Parking District ‘B’ Staff and the Transportation/Parking Committee recommend that the City Council adopt Ordinance 7-O-15. amending the City Code by creating Subsection 10-11- 10 (M), Schedule X to include two hour parking limits between 9 am and 9 pm on Church Street and Hinman Avenue. For Introduction (A8) Ordinance 143-O-14, Decreasing the Number of Class D Liquor Licenses for Carmen’s of Evanston, Inc., 1241 Chicago Avenue Staff recommends City Council adoption of Ordinance 143-O-14, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), to decrease the number of authorized Class D liquor licenses from fifty-two (52) to fifty-one (51) due to closing of Carmen’s of Evanston, Inc., dba Carmen’s of Evanston (“Company”), 1241 Chicago Avenue. For Introduction (A9) Ordinance 1-O-15, Authorizing the City Manager to Negotiate with Ward Eight LLC for the Sale of City-Owned Real Property Located at 629-631 Howard Street Staff recommends approval of Ordinance 1-O-15, authorizing the City Manager to negotiate for the sale of City-owned Real Property located at 629-631 Howard Street, Evanston to Ward Eight LLC. A two-thirds majority of City Council is required to adopt Ordinance 1-O-15. Suspension of the Rules is requested for introduction and adoption by City Council on January 12, 2015. For Introduction and Action IV. ITEMS FOR DISCUSSION (APW1)Newspaper Box Program For Discussion V. COMMUNICATIONS VI. ADJOURNMENT Rev. 1/9/2015 11:43:57 AM 33 of 332 Administration and Public Works Committee Meeting Minutes of December 8, 2014 Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: D. Holmes, J. Grover, C. Burrus, P. Braithwaite, A. Rainey STAFF PRESENT: D. Stoneback, M. Lyons, G. Farrar, W. Bobkiewicz, C. Plante, S. Nagar, T. Turner, E. Storlie, J. McRae, K. Danczak-Lyons, Chief Eddington, J. Lasik STAFF ABSENT: J. Nyden, B. Dorneker, L. Jeschke, M. Muenzer, M. Sumar, S. Robinson, L. Biggs, J. Williams-Kinsel, Chief Klaiber, C. Hurley, J. Maiworm, E. Thomas-Smith, R. Voss, Mayor Tisdahl, A. Porta, A. Thorpe PRESIDING OFFICIAL: Ald. Holmes I. DECLARATION OF QUORUM A quorum being present, Ald. Holmes called the meeting to order at 6:07 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF NOVEMBER 24, 2014 Ald. Burrus moved to approve the minutes of the November 24, 2014 A&PW meeting as submitted, seconded by Ald. Rainey. The Minutes of the November 24, 2014 meeting were approved unanimously 5-0. III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through November 16, 2014 $2,726,063.08 (A2) City of Evanston Bills – December 9, 2014 $19,906,477.33 Credit Card Activity Period Ending October 31, 2014 $ 142,832.15 For Action Ald. Holmes moved to approve the City of Evanston Payroll (A1) through November 16, 2014, seconded by Ald. Grover. The Committee voted unanimously 5-0 to approve the payroll. Ald. Holmes moved to approve the City of Evanston Bills through December 9, 2014 and Credit Card activity for the period ending October 31, 2014, seconded by Ald. Grover. The Committee voted unanimously 5-0 to approve the bills and credit card activity. (A3.1) Approval of Contract with A. Lamp Concrete Contractors Inc. for the Civic Center Sustainable Parking Lot Reconstruction (Bid 14-60) Staff recommends the City Council authorize the City Manager to execute a contract awarding the Civic Center Sustainable Parking Lot reconstruction contract to A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount DRAFT – NOT APPROVED 34 of 332 Administration and Public Works Committee Meeting Minutes of 12-8-14 Page 2 of 13 of $1,400,000. Funding is provided by: a Metropolitan Water Reclamation District (MWRD) Grant of $750,000 and by $650,000 from the Parking Fund. This item was held in committee on November 24, 2014. For Action Ald. Braithwaite moved to recommend City Council authorize the City Manager to execute a contract awarding the Civic Center Sustainable Parking Lot reconstruction contract to A. Lamp Concrete Contractors Inc. in the amount of $1,400,000, seconded by Ald. Grover. At the November 24, 2014 Council Meeting Ald. Grover requested that this item be held for additional information about the Hobby Lobby lawsuit that Ozinga filed, which challenged the contraceptive mandate of the Affordable Care Act. She requested additional information from staff. Corporation Council Farrar stated that staff did research this issue. In 2013, prior to the Supreme Court’s decision in the Hobby Lobby case in 2014, Ozinga filed a Freedom of Exercise, a religion based component challenge to the Affordable Care Act. The contraceptive mandate will be governed by the Supreme Court decision. Ald. Grover withdrew her concern. She explained that it was an important issue, but given that Ozinga is only 1% of the contract, she doesn’t want to hold up the proceedings. Ald. Rainey stated that because the business is local it received preferred status for the contract. She suggested that Rules Committee review the rules about this. Ald. Burrus asked if staff contacted Ozinga. Corporation Council Farrar confirmed that Ozinga council contacted the City, but that no substantive discussions took place. Ald. Burrus requested more information about the company’s policies. Ald. Grover expressed hope that Ozinga has since adopted more progressive policies around contraceptive care. The Committee voted unanimously 5-0 to recommend approval of the contract. (A3.2) Approval of Contract with Construction Consulting & Disbursement Services, Inc. for Minor Improvements at Chandler-Newberger Center (Bid 14- 58) Staff recommends City Council authorize the City Manager to execute a contract for minor improvements to the Chandler-Newberger Center (Chandler) with Construction Consulting & Disbursement Services, Inc. (CCDS) (5836 Lincoln Avenue, Suite #200, Morton Grove, IL) in the amount of $88,842.86. Funding is provided by the Capital Improvement Fund, Account. 415568.65510. (Bid 14-58) For Action Ald. Burrus moved to recommend City Council authorize the City Manager to execute a contract for minor improvements to the Chandler-Newberger Center 35 of 332 Administration and Public Works Committee Meeting Minutes of 12-8-14 Page 3 of 13 (Chandler) with Construction Consulting & Disbursement Services, Inc. (CCDS) in the amount of $88,842.86, seconded by Ald. Grover. The Committee voted unanimously 5-0 to recommend approval of the contract. (A3.3) Approval of Contract with KLF Enterprises for 2015 Debris & Leaf Hauling (Bid 14-63) Staff recommends that City Council authorize the City Manager to execute a contract for debris & leaf hauling with KLF Enterprises (2300 W. 167th Street, Markham, IL) in the amount of $126,000. Funding is provided by the Water Fund, Sewer Fund and General Fund, with a FY 2015 budget allocation in the amount of $126,000. For Action Ald. Rainey moved to recommend City Council authorize the City Manager to execute a contract for debris & leaf hauling with KLF Enterprise in the amount of $126,000, seconded by Ald. Grover. The Committee voted unanimously 5-0 to recommend approval of the contract. (A3.4) Approval of Service Agreement with Connelly’s Academy for Martial Arts Instruction at the Levy Center Staff recommends that the City Manager be authorized to execute a sole-source agreement with Connelly’s Academy (9750 Karlov Avenue, Skokie, IL) through December 2016 for a martial arts program at the Levy Senior Center. All expenses for the program are covered by participation fees. For Action Ald. Grover moved to recommend that the City Manager be authorized to execute a sole-source agreement with Connelly’s Academy through December 2016 for a martial arts program at the Levy Senior Center, seconded by Ald. Burrus. The Committee voted unanimously 5-0 to recommend approval of the agreement. (A3.5) Approval of Sheridan Road/Chicago Avenue Phase I & Phase II Engineering Services Contract with Christopher B. Burke Engineering, Ltd. (RFQ 14-16) Staff recommends City Council authorize the City Manager to execute an agreement for Phase I & Phase II engineering services for the Sheridan Road Improvement Project and Sheridan Road/ Chicago Avenue Bike Path in the amount of $850,676, with Christopher B. Burke Engineering, Ltd. (9575 W. Higgins Road, Suite 600, Rosemont, IL). Funding is provided by: ITEP Grant of $331,924; $418,752 from the 2015 Capital Improvement Fund (Account 416445); and by $100,000 from the Washington National TIF. For Action Ald. Holmes moved to authorize the City Manager to execute an agreement for Phase I & Phase II engineering services for the Sheridan Road Improvement Project and Sheridan Road/ Chicago Avenue Bike Path in the amount of 36 of 332 Administration and Public Works Committee Meeting Minutes of 12-8-14 Page 4 of 13 $850,676, with Christopher B. Burke Engineering, Ltd., seconded by Ald. Grover. The Committee voted unanimously 5-0 to recommend approval of the agreement. (A4.1) Approval of Change Order No. 1 for Sheridan Road Water Main Improvement Project (RFQ 14-16) Staff recommends City Council authorize the City Manager to execute Change Order No. 1 for engineering services for water main improvements along Sheridan Road in the amount of $358,036, with Christopher B. Burke Engineering, Ltd. (9575 W. Higgins Road, Suite 600, Rosemont, IL). Funding is provided by the 2015 Capital Improvement Plan Water Fund Project Account. For Action Ald. Braithwaite moved to recommend City Council authorize the City Manager to execute Change Order No. 1 for engineering services for water main improvements along Sheridan Road in the amount of $358,036, with Christopher B. Burke Engineering, Ltd. (9575 W. Higgins Road, Suite 600, Rosemont, IL), seconded by Ald. Grover. At Ald. Rainey’s inquiry, Director of Utilities Dave Stoneback clarified that the original project did not include replacing the water main. When the decision was made to replace the water main Ald. Rainey asked if this was considered a sole source business. Assistant City Manager Marty Lyons stated that the original contract was approved April 28, 2004. Subsequent to that date and as a result of the Capital Improvements Planning Process, it was decided that the water main needed to be replaced first. Staff decided on the change order rather than a bidding of a second service. Assistant City Manager Lyons stated that staff has had the opportunity to review the qualifications of staff and compare the prices for similar services. He confirmed that this would be the best way to move forward. The Committee voted unanimously 5-0 to recommend approval of the Change Order. (A4.2) Approval of Change Order No. 1 for 2014 Manhole Lining (Bid 14-57) Staff recommends City Council authorize the City Manager to execute Change Order No. 1 for the 2014 Manhole Lining contract with National Power Rodding Corporation (2500 W. Arthington Street, Chicago, IL). This change order will extend the contract duration by 182 days to May 31, 2015. There will be no change to the original contract amount of $133,600.00. For Action Ald. Burrus moved to recommend City Council authorize the City Manager to execute Change Order No. 1 for the 2014 Manhole Lining contract with National Power Rodding Corporation extending the contract duration by 182 days to May 31, 2015, seconded by Ald. Grover. 37 of 332 Administration and Public Works Committee Meeting Minutes of 12-8-14 Page 5 of 13 Ald. Rainey stated that the project was delayed due to weather. The Committee voted unanimously 5-0 to recommend approval of the Change Order. (A5) Approval of Downtown Evanston FY2015 Request for Budget Contribution Share Staff recommends City Council approval of funding for Downtown Evanston as follows: $323,000 from the Special Service Area # 4 (SSA #4) for downtown operations and maintenance; $98,000 from the Economic Development Fund for supplemental marketing and economic development activities; and, $98,670 equally split equally between the Washington National TIF and Economic Development fund for additional maintenance contract reimbursements. For Action Ald. Rainey moved to recommend City Council approval of funding for Downtown Evanston as follows: $323,000 from the Special Service Area # 4 (SSA #4) for downtown operations and maintenance; $98,000 from the Economic Development Fund for supplemental marketing and economic development activities; and, $98,670 equally split equally between the Washington National TIF and Economic Development fund for additional maintenance contract reimbursements, seconded by Ald. Grover. Annie Coakley, Executive Director of Downtown Evanston, introduced herself and several members of her staff. She reviewed a presentation explaining all Downtown Evanston offers the City and the costs the organization incurs as a result of landscaping and trash removal. She highlighted the events her organization offered for the City including Let’s Dance and Big Bite Night and discussed upcoming events. She also detailed the services offered to the City including maps, brochures and holiday décor and she described the Downtown Evanston gift card. She further described past funding and explained her current request in greater detail. She closed by describing the organization’s goals for 2015. Ald. Holmes asked about attendance for the tree lighting ceremony. Ms. Coakley stated that she didn’t have exact numbers, but according to pictures, the numbers looked smaller. She is investigating ways to increase attendance. Ms. Coakley did state that she got an email from American Express stating that Small Business Saturday is gaining popularity with 60% of people recognizing it as an event. Ald. Burrus asked if First Night has approached Downtown Evanston with a request for funding. Ms. Coakley stated that she is waiting for confirmation from her Business Manager, but she believes her organization donated $1,000 last year. The Committee voted unanimously 5-0 to recommend approval of the funding. (A6) Approval of Grant Agreement with Youth Organizations Umbrella (Y.O.U.) to Provide Subcontract Services for Outreach Program Staff recommends that City Council authorize the City Manager to execute a grant agreement between the City of Evanston and Youth Organizations Umbrella (Y.O.U.) (1027 Sherman Avenue, Evanston, IL) to provide subcontract services for 38 of 332 Administration and Public Works Committee Meeting Minutes of 12-8-14 Page 6 of 13 year two of the Street Outreach Program grant. This agreement, received from Y.O.U. on November 18, 2014 shall begin September 30, 2014 and remain in effect until September 29, 2015 and shall be renewed annually upon notification of grant award. The City will receive $38,539 during the grant period from Y.O.U. for outreach services being provided under this agreement. For Action Ald. Grover moved to recommend City Council authorize the City Manager to execute a grant agreement between the City of Evanston and Youth Organizations Umbrella (Y.O.U.) (1027 Sherman Avenue, Evanston, IL) to provide subcontract services for year two of the Street Outreach Program grant. This agreement, received from Y.O.U. on November 18, 2014 shall begin September 30, 2014 and remain in effect until September 29, 2015 and shall be renewed annually upon notification of grant award. The City will receive $38,539 during the grant period from Y.O.U. for outreach services being provided under this agreement, seconded by Ald. Burrus. The Committee voted unanimously 5-0 to recommend approval of the grant. (A7) Approval of 2015 First Night Evanston Funding Request Staff recommends that the City Council consider the request for funding in the amount of $5,000 by Emily Guthrie of First Night Evanston. Funding is provided by the Economic Development Fund, Account 225.21.5300.65525. For Action Ald. Holmes moved to recommend City Council consider the request for funding in the amount of $5,000 by Emily Guthrie of First Night Evanston, seconded by Ald. Braithwaite. Stewart Rosenburg, Program Director of First Night Evanston, discussed the successes of last year’s event and talked about plans for this year’s event. Programing that reflects the diversity of Evanston. Ald. Burrus asked about the budget. Corporate foundation donation amount is listed, but not the actual corporations that donated. Dollar amounts are not specified. She noted that the numbers are all clean; she requested to know which local entities were providing donations. The City already dedicated $1,000 to the event. Proceeds from last year were $30,000 over anticipated revenue. She questioned the additional $5,000 request to supply local nonprofits with free buttons. Ald. Burrus asked if the City could reimburse the organization for the donated buttons. She also requested a list of the nonprofits and the specific number of buttons provided to clients served. Mr. Rosenburg explained that First Night was paying artists more this year than last year. The organization provided free buttons last year, but will not be able to provide as many since they are paying the artists more this year. The advance purchase price of a button is $20. He stated that it is an incredible value given the talent. He then described some of the performers and stated that the event is family and community friendly. Ald. Burrus recapped that 250 people from six different organizations would receive free buttons. 39 of 332 Administration and Public Works Committee Meeting Minutes of 12-8-14 Page 7 of 13 Mr. Rosenburg listed the organizations that would be served. Ald. Burrus stated that those organizations received other City funds and that providing more money seems like double dipping. Ald. Grover pointed out that the agencies are a conduit for reaching Evanston residents. She was open to supporting First Night, but would like to know who was using the buttons. She would like to gather data to see how to best serve population. She made the comparison to subsidized library and beach passes. Mr. Rosenburg stated that he would welcome City assistance. Ald. Grover stated that the goal is to reach a broad range of diverse people using the outposts in the community. Mr. Rosenburg providing buttons to get community support not compensate costs. He wants to encourage inclusiveness and create a community event. Ald. Rainey stated that the value of the button is the cost to produce it. The performers and venues are already paid for. She recognized that the organization is hoping for high attendance, but the event will go on no matter the number of attendees. She questioned why First Night wouldn’t just donate the buttons and clarified that the organization was looking for $5,000 in revenue. There was discussion about the value of performers and performances. Ald. Rainey stated a concern that the buttons will be underused. Ald. Braithwaite congratulated First Night on its success, but also expressed concern over expenses. He asked that final budget numbers be provided in January. He also encouraged use of local vendors for printing, marketing and other services. Mr. Rosenburg stated that the main expense is the talent. Ald. Burrus reiterated her concerns over the expenses and lack of detail. She questioned the cost of the Festival Manager and City services. She agreed that First Night is doing good work, but she isn’t voting for it because the costs are overinflated. Ald. Holmes asked if the organization was encouraging local performers to donate time. She also asked if some City service fees could be waived. City Manager Wally Bobkiewicz, stated that this is one of the special events enumerated in the Evanston City Code and there are no permit fees associated with the event. The City tried for the past six months to get more information about the organization’s needs. This request was received last week, but he felt that this is an important City event. He stated that he was looking forward to having more time to work with the organization to identify needs and discuss the budget further. 40 of 332 Administration and Public Works Committee Meeting Minutes of 12-8-14 Page 8 of 13 Ald. Rainey asked why the City fees were in the budget and if the organization was actually accounting for them. Mr. Rosenburg stated that he didn’t prepare the budget and couldn’t address the question. There was some discussion about the line items of the budget. City Manager Bobkiewicz explained his recent history working with the organization’s Executive Director. He stated that the City fees had been waived and that he will work with the organization to get better information. He went on to state that it is an excellent event and he encouraged the Committee to consider the request. Ald. Braithwaite requested the actual budget from this year’s event. Mr. Bobkiewicz reiterated that City staff could work with the organization to get more information, but that it is a great event. The Committee voted 4-1 to recommend approval of the funding with Ald. Burrus opposed. (A8) Approval of 2014 Post Bond Issuance Report Staff recommends the City Council review and place the 2014 Post Bond Issuance Report on file. For Action Ald. Braithwaite moved to recommend City Council review and place the 2014 Post Bond Issuance Report on file, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to recommend approval. (A9) Resolution 111-R-14 Authorizing a Lease Agreement with Latino Resources for Office Space at the Civic Center Staff recommends City Council adoption of Resolution 111-R-14 authorizing the City Manager to negotiate the lease of office space with Latino Resources at the rate of $250 per month for 12 months for 260 square feet of space on the ground floor of the Civic Center (Suite G203). For Action Ald. Burrus moved to recommend City Council adopt Resolution 111-R-14 authorizing the City Manager to negotiate the lease of office space with Latino Resources at the rate of $250 per month for 12 months for 260 square feet of space on the ground floor of the Civic Center (Suite G203), seconded by Ald. Rainey. Elena Garcia, Executive Director of Latino Resources, spoke to request support for the lease agreement. She described all the services her organization offers and ways the organization can expand with an office space. She described other partnerships as examples of ways her organization works well in Evanston and all the benefits a partnership with the City would provide for Latino residents. She thanked the Committee and solicited questions. 41 of 332 Administration and Public Works Committee Meeting Minutes of 12-8-14 Page 9 of 13 The Committee voted unanimously 5-0 to adopt the resolution. Staff recommends review and adoption by the City Council of the following twelve (12) abatement resolutions (Items A10.1 to A10.12). The Resolutions will abate (decrease) the amount of the 2014 property tax levy needed to retire the outstanding general obligation debt. Generally, abated debt amounts are funded through sources other than property taxes such as TIF incremental revenue, water/sewer receipts, and parking garage revenues. The City’s total abatement for 2014 is $8,970,382. (A10.1)Resolution 96-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 96-R-14 abatement for General Obligation Bonds, Series 2006. (A10.2)Resolution 97-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 97-R-14 abatement for General Obligation Bonds, Series 2006B. (A10.3)Resolution 98-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 98-R-14 abatement for General Obligation Bonds, Series 2007. (A10.4)Resolution 99-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 99-R-14 abatement for General Obligation Bonds, Series 2008B. (A10.5)Resolution 100-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 100-R-14 abatement for General Obligation Bonds, Series 2008C. (A10.6)Resolution 101-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 101-R-14 abatement for General Obligation Bonds, Series 2008D. (A10.7)Resolution 102-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 102-R-14 abatement for General Obligation Bonds, Series 2010B. (A10.8)Resolution 103-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 103-R-14 abatement for General Obligation Bonds, Series 2011A. (A10.9)Resolution 104-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 104-R-14 abatement for General Obligation Bonds, Series 2012A. (A10.10)Resolution 105-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 105-R-14 abatement for General Obligation Bonds, Series 2013A. 42 of 332 Administration and Public Works Committee Meeting Minutes of 12-8-14 Page 10 of 13 (A10.11)Resolution 106-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 106-R-14 abatement for General Obligation Bonds, Series 2013B. (A10.12)Resolution 107-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 107-R-14 abatement for General Obligation Bonds, Series 2014A. For Action Ald. Rainey moved to recommend City Council adopt Resolutions 96-R-14, 97- R-14, 98-R-14, 99-R-14, 100-R-14, 101-R-14, 102-R-14, 103-R-14, 104-R-14, 105- R-14, 106-R-14 and 107-R-14, seconded by Ald. Grover. The Committee voted unanimously 5-0 to adopt the resolutions. (A11) Resolution 94-R-14, Dempster Street Traffic Signal Modernization and Coordination Project Phase III Construction and Construction Engineering Agreements Staff recommends adoption of Resolution 94-R-14 authorizing the City Manager to sign the Local Agency Agreement for Federal Participation with the Illinois Department of Transportation (IDOT) to fund the City’s share of the construction costs, and the Construction Engineering Services Agreement for Federal Participation with Hampton, Lenzini and Renwick, Inc., (HLR) (380 Shepard Drive, Elgin IL) in the amount of $118,300.00 for the Dempster Street traffic signal modernization and coordination project. Funding is provided by the FY2015 Capital Improvement Fund, Account 415941. A grant of $792,000 was received for this project from the Federal Congestion Mitigation and Air Quality Improvement (CMAQ) program. For Action Ald. Grover moved to recommend City Council adopt Resolution 94-R-14 authorizing the City Manager to sign the Local Agency Agreement for Federal Participation with the Illinois Department of Transportation (IDOT) to fund the City’s share of the construction costs, and the Construction Engineering Services Agreement for Federal Participation with Hampton, Lenzini and Renwick, Inc., (HLR) in the amount of $118,300.00 for the Dempster Street traffic signal modernization and coordination project, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to adopt the resolutions. (A12) Resolution 95-R-14, Sheridan Road/Forest Avenue Signal Modernization Project (Main Street to Dempster Street) (RFQ 10-91) For Action Staff recommends adoption of Resolution 95-R-14, authorizing the City Manager to negotiate and execute a construction funding agreement with Illinois Department of Transportation (IDOT) for Sheridan Road/Forest Avenue signal modernization project (Main Street to Dempster Street) and to execute a contract (RFQ 10-91) with Stanley Consultants Ltd., (8501 West Higgins Road, Suite 730, Chicago, IL), in the not to exceed amount of $95,933 to provide the Phase III construction engineering 43 of 332 Administration and Public Works Committee Meeting Minutes of 12-8-14 Page 11 of 13 services. The City received $475,860 through the North Shore Council of Mayors for this project. Additional funding is provided by the FY2015 Capital Improvement Fund, Account 416443. For Action Ald. Holmes moved to recommend City Council adopt 95-R-14, authorizing the City Manager to negotiate and execute a construction funding agreement with Illinois Department of Transportation (IDOT) for Sheridan Road/Forest Avenue signal modernization project (Main Street to Dempster Street) and to execute a contract (RFQ 10-91) with Stanley Consultants Ltd., in the not to exceed amount of $95,933 to provide the Phase III construction engineering services, seconded by Ald. Grover. The Committee voted unanimously 5-0 to adopt the resolution. (A13) Ordinance 142-O-14, Decreasing the Number of Class C-1 Liquor Licenses for Here’s Wings II – Evanston, LLC dba Buffalo Wild Wings, 1741 Maple Avenue Staff recommends adoption of Ordinance 142-O-14, which amends Evanston City Code of 2012 Subsection 3-4-6-(C-1), as amended, to decrease the number of authorized Class C-1 liquor licenses from seven (7) to six (6). Here’s Wings II – Evanston, LLC dba Buffalo Wild Wings (“Company”), 1741 Maple Avenue, is closed. For Introduction Ald. Braithwaite moved to recommend adoption of Ordinance 142-O-14, which amends Evanston City Code of 2012 Subsection 3-4-6-(C-1), as amended, to decrease the number of authorized Class C-1 liquor licenses from seven (7) to six (6), seconded by Ald. Burrus. The Committee voted unanimously 5-0 to adopt the ordinance. (A14) Ordinance 153-O-14 Authorizing the City Manager to Negotiate and Execute a Commercial Lease with Christopher Casas for lease of City-Owned Real Property Located at 633 Howard Staff recommends adoption of Ordinance 153-O-14, authorizing the City Manager to negotiate and execute a lease with Christopher Casas for lease of City-owned Real Property located at 633 Howard. Christopher Casas’ coffee operation will operate a coffee roasting operation as well as a dine-in and take away coffee bar at the location. The City Council will need to approve the Ordinance by a two-thirds majority vote per City Code Section 1-17-4-1. Tenant Improvements for this property will be funded from the Howard/Ridge TIF District (Account #5860.56010, which is the account for monthly rental accruals from City-owned properties. Suspension of the Rules is requested for introduction and adoption by City Council on December 8, 2014. For Introduction & Action Ald. Burrus moved to recommend City Council adopt Ordinance 153-O-14, authorizing the City Manager to negotiate and execute a lease with Christopher Casas for lease of City-owned Real Property located at 633 Howard. Christopher Casas’ coffee operation will operate a coffee roasting operation as well as a dine-in and take away coffee bar at the location, seconded by Ald. Rainey. 44 of 332 Administration and Public Works Committee Meeting Minutes of 12-8-14 Page 12 of 13 Christopher Casas, co-owner of La Macchina, came to speak in support of the ordinance. He described the scope of his business and the clients served. He described the use of the Outpost to include classes and a retail element to his current business and solicited questions. Several Alderman spoke in support of Mr. Casas’s business and the economic development of the Howard area. The Committee voted unanimously 5-0 to suspend the rules adopt the ordinance. (A15) Ordinance 123-O-14 Authorizing the City Manager to Negotiate and Execute a Lease Agreement for Property Located at 745 Howard Street for the Evanston Police Department’s Outpost Staff recommends approval of Ordinance 123-O-14, authorizing the City Manager to negotiate and execute a lease agreement for property located at 745 Howard Street for the Evanston Police Department’s Outpost”. The leasing of property at 745 Howard Street will relocate the Police Outpost to a new area of Howard Street and permit leasing of the current Outpost property located at 633 Howard Street. The City Council will need to approve the Ordinance by a two-thirds majority vote per City Code Section 1-17-4-1. Funding is provided for improvements and monthly rent from the Howard/Ridge TIF District (Account #5860.56010). Suspension of the Rules is requested for introduction and adoption by City Council on December 8, 2014. For Introduction & Action Ald. Rainey moved to recommend City Council approve Ordinance 123-O-14, authorizing the City Manager to negotiate and execute a lease agreement for property located at 745 Howard Street for the Evanston Police Department’s Outpost”. The leasing of property at 745 Howard Street will relocate the Police Outpost to a new area of Howard Street and permit leasing of the current Outpost property located at 633 Howard Street, seconded by Ald. Grover. The Committee voted unanimously 5-0 to adopt the ordinance. (A16) Resolution 113-R-14 Authorizing the City Manager to Negotiate a Contract for the Purchase of Real Property Located at 1823 Church Street Staff recommends approval of Resolution 113-R-14 authorizing the City Manager to negotiate and execute a contract for the purchase of Real Property located at 1823 Church Street for an amount not to exceed $315,000. Funding is provided by the Economic Development Fund, Other Charges Account #225.5300.62605. For Action Ald. Holmes moved to recommend City Council approve Resolution 113-R-14 authorizing the City Manager to negotiate and execute a contract for the purchase of Real Property located at 1823 Church Street for an amount not to exceed $315,000, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to approve the resolution. IV. ITEMS FOR DISCUSSION Update presentation on the Emerson/Green Bay Road Project presented by Sat 45 of 332 Administration and Public Works Committee Meeting Minutes of 12-8-14 Page 13 of 13 Nagar, Senior Engineer. VI. COMMUNICATIONS No communications to report. VII. ADJOURNMENT Ald. Grover moved to adjourn, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to adjourn. The meeting was adjourned at 7:27p.m. Respectfully submitted, Jessica Wingader 46 of 332 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: January 8, 2015 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. This list includes just over $1.4 million in debt service/bond payments made in FY2015. Continuing in 2015, the bills list will not include the Evanston Public Library. The Library bills will be included for informational purposes in the Treasurer’s Monthly Report. Summary: Payroll – November 17, 2014 through November 30, 2014 $2,615,630.57 Payroll – December 1, 2014 through December 14, 2014 $2,637,436.82 Payroll – December 15, 2014 through December 28, 2014 $2,591,719.85 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – January 13, 2014 FY: 2014 $4,932,715.24 General Fund Amount – Bills list $ 1,056,960.40 General Fund Amount – Supplemental list $ 4,288.91 General Fund Total: $ 1,061,249.31 FY: 2015 $2,503,241.52 General Fund Amount – Bills list $ 933.00 TOTAL AMOUNT OF BILLS LIST & PAYROLL $15,280,744.00 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Credit Card Activity – Period End November 30, 2012 $ 111,700.60 Credit Card Activity – Period Ending November 30, 2014 $124,226.06 Attachments: Bills List, November Credit Card Transactions Credit Card Transactions For City Council meeting of January 12, 2015 Item A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 47 of 332 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01/13/2015 100 GENERAL FUND 100 GENERAL SUPPORT 10260 CITY OF EVANSTON PETTY CASH REIMBURSEMENT-PETTY CASH 628.00 10290 CITY OF EVANSTON - PETTY CASH REIMBURSEMENT-PETTY CASH 324.93 10290 CITY OF EVANSTON - PETTY CASH REIMBURSEMENT-PETTY CASH 350.13 21639 EYE MED VISION CARE *VISION INSURANCE PREMIUM 3,056.13 21640 METLIFE SMALL BUSINESS CENTER *DENTAL INSURANCE PREMIUM 19,915.69 21640 GUARDIAN *DENTAL INSURANCE PREMIUM 14,796.25 21650 NATIONAL GUARDIAN LIFE INSURANCE CO.NGL INSURANCE GROUP-MONTHLY INVOICE 339.39 21680 RTA TRANSIT BENEFIT FARE PROGRAM *RTA TRANSIT BENEFIT RELOAD 1,742.75 22725 VERIZON WIRELESS COMMUNICATION CHARGES 1,562.39 22730 BANK OF AMERICA *PURCHASING CARD-NOVEMBER 124,226.06 41307 F.E. MORAN, INC.2013 HVAC IMPROVEMENT -6,700.00 41340 CITY OF EVANSTON - PETTY CASH OPERATIONAL FUNDS-SPEC. OPS.2,500.00 41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS-CASE #14-25477 685.00 41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS-CASE #14-27525 440.00 41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS-CASE #14-28555 1,121.00 100 GENERAL SUPPORT Total 164,987.72 1505 CITY MANAGER 62360 PUBLIC TECHNOLOGY, INC.CITY MEMBERSHIP 5,000.00 64540 AT & T MOBILITY *COMMUNICATION CHARGES 408.07 65095 OFFICE DEPOT OFFICE SUPPLIES 221.44 1505 CITY MANAGER Total 5,629.51 1510 PUBLIC INFORMATION 62205 ALLEGRA PRINT & IMAGING SNOW DOOR HANGERS 695.00 62205 ON TRACK FULFILLMENT INC.500 CITY RESOURCES CARDS 110.00 62665 EVANSTON COMMUNITY TV VIDEOGRAPHY FOR LIVABILITY 250.00 62665 EVANSTON COMMUNITY TV VIDEOGRAPHY OPEN MEETINGS ACT 225.00 1510 PUBLIC INFORMATION Total 1,280.00 1535 SUSTAINABILTY GRANT 65125 WHEEL & SPROCKET *TAIL LIGHTS-PEDAL BRIGHT EVENT 2,400.00 1535 SUSTAINABILTY GRANT Total 2,400.00 1705 LEGAL ADMINISTRATION 62130 FRIEDMAN, CHAYA TRANSCRIPTION OF HEARING 750.00 62345 FEDERAL EXPRESS CORP.SHIPPING CHARGES 39.22 62509 SUSAN D BRUNNER HEARING OFFICER 1,330.00 62509 JEFFREY D. GREENSPAN HEARING OFFICER 930.00 62509 LAW OFFICE OF MITCHELL C. EX HEARING OFFICER 1,770.00 65010 WEST GROUP PAYMENT CTR MONTHLY SUBSCRIPTION 726.68 65010 WEST GROUP PAYMENT CTR MONTHLY WEST LAW CHARGES 1,005.59 65095 OFFICE DEPOT OFFICE SUPPLIES 111.43 1705 LEGAL ADMINISTRATION Total 6,662.92 1905 ADM.SERVICES- GENERAL SUPPORT 65095 OFFICE DEPOT OFFICE SUPPLIES 126.51 1905 ADM.SERVICES- GENERAL SUPPORT Total 126.51 1910 FINANCE DIVISION - REVENUE 51620 HANSEN, JON REIMBURSEMENT-TRANSFER TAX 5.00 51620 BRILLIANT ELECTRIC HEATING & COOLING RETURNED CODE BOOK 28.00 51620 ROBBINS, SALOMON & PATT, LTD.TRANSFER TAX OVERPAYMENT 50.00 52010 DAYAN, SALOMON WHEEL TAX PAID TWICE 75.00 62431 DUNBAR ARMORED ARMORED CAR SERVICES 1,152.21 64541 AZAVAR TECHNOLOGIES UTILITY TAX AUDIT 51.92 65095 OFFICE DEPOT OFFICE SUPPLIES 136.51 1910 FINANCE DIVISION - REVENUE Total 1,498.64 1915 HUMAN RESOURCE DIVI. - PAYROLL 65095 TEUTEBERG INC PAYROLL CHECKS 3,197.26 1915 HUMAN RESOURCE DIVI. - PAYROLL Total 3,197.26 1920 FINANCE DIVISION - ACCOUNTING 62185 ACCOUNTEMPS *ACCOUNTING SERVICES 2,144.64 62185 ACCOUNTEMPS *ACCOUNTS PAYABLE COORD 1,361.64 62185 ACCOUNTEMPS *COLLECTIONS COORD 2,192.26 62185 ACCOUNTEMPS ACCOUNTING SERVICE 3,493.42 62185 ACCOUNTEMPS COLLECTIONS COORD 2,879.17 62280 FEDERAL EXPRESS CORP.SHIPPING 626.69 65095 TEUTEBERG INC A/P CHECKS 1,827.07 1920 FINANCE DIVISION - ACCOUNTING Total 14,524.89 1925 FINANCE DIVISION - PURCHASING 62185 GOV TEMPS USA, LLC BUSINESS DIVERSITY COMPLIANCE OFFICER W/E 11/16/14 1,102.50 62185 GOV TEMPS USA, LLC BUSINESS DIVERSITY COMPLIANCE OFFICER W/E 11/02/14 1,837.50 62185 GOV TEMPS USA, LLC BUSINESS DIVERSITY COMPLIANCE OFFICER W/E 12/06/14 1,102.50 62185 GOV TEMPS USA, LLC BUSINESS DIVERSITY COMPLIANCE OFFICER W/E 11/23/14 1,102.50 148 of 332 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01/13/2015 62185 GOV TEMPS USA, LLC BUSINESS DIVERSITY COMPLIANCE OFFICER W/E 11/09/14 1,102.50 65095 OFFICE DEPOT OFFICE SUPPLIES 53.02 1925 FINANCE DIVISION - PURCHASING Total 6,300.52 1929 HUMAN RESOURCE DIVISION 62274 ERGOMETRICS SHIPPING CHARGES FOR TEST MATERIALS 35.48 62274 ILLINOIS STATE POLICE BACKGROUND CHECKS 150.00 62274 LASER ASSOC., STEPHEN A.PRE EMPLOYMENT TESTING POLICE 900.00 62274 LASER ASSOC., STEPHEN A.PRE EMPLOYMENT TESTING-POLICE 3,150.00 62274 TRANS UNION CORP TRANS UNION--MONTHLY INVOICE 204.17 62295 CASEY B. SOLOMON REIMBURSEMENT-ILPELRA CONFERENCE 367.08 62509 ERGOMETRICS TESTING SERVICES 432.00 62509 EVERGREEN SOLUTIONS LLC CLASS & COMPENSATION STUDY 4,875.00 62630 I.D.E.S. / IL. DEPARTMENT OF EMPLMT SEC *UNEMPLOYMENT INSURANCE 3 QTR 2014 25,041.17 65095 OFFICE DEPOT OFFICE SUPPLIES 71.87 65125 SAM'S CLUB DIRECT *SUPPLIES-DRINKS 57.77 65125 SAM'S CLUB DIRECT *SUPPLIES-FOOD 44.63 65125 BAG TAGS INC.LANYARDS FOR LIVABILITY ACADEMY 1,050.00 1929 HUMAN RESOURCE DIVISION Total 36,379.17 1932 INFORMATION TECHNOLOGY DIVI. 62175 IRON MOUNTAIN OSDP OFFSITE DATA PROTECTION 593.83 62175 IRON MOUNTAIN OSDP OFF-SITE DATE STORAGE 633.04 62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS SHIN & MYSLIWIEC 78.00 62250 SMS SYSTEMS MAINTENANCE SERVICES, INC.COMPUTER HARDWARE MAINTENANCE 4,920.00 62250 SMS SYSTEMS MAINTENANCE SERVICES, INC.COMPUTER HARDWARE MAINTENANCE SERVICE 485.80 62280 FEDERAL EXPRESS CORP.SHIPPING 12.97 62340 ORACLE AMERICA, INC.COMPUTER SOFTWARE-ORACLE LICENSING 418.08 62340 ORACLE AMERICA, INC.COMPUTER SOFTWARE-ORACLE LICENSING 418.13 62340 ORACLE AMERICA, INC.SOFTWARE UPDATES 491.51 64505 AT & T *COMMUNICATION CHARGES 380.43 64505 CALL ONE COMMUNICATION CHARGES 6,405.90 64540 VERIZON WIRELESS COMMUNICATION CHARGES 1,292.34 65095 OFFICE DEPOT OFFICE SUPPLIES 1,026.62 65095 OFFICE DEPOT PRINTER TONER 248.08 65555 ORACLE AMERICA, INC.ORACLE QUARTERLY PAYMENT 22,786.20 65615 A & R SHARED SERVICE CENTER COMMUNICATION CHARGES 583.33 1932 INFORMATION TECHNOLOGY DIVI. Total 40,774.26 1941 PARKING ENFORCEMENT & TICKETS 62451 NORTH SHORE TOWING INVOICE FOR IMMOBILIZATION PROGRAM - NOV 2014 1,650.00 64005 COMED UTILITIES 78.35 64540 NEXTEL *COMMUNICATION CHARGES 410.89 1941 PARKING ENFORCEMENT & TICKETS Total 2,139.24 2120 HOUSING REHABILITATION 62285 FEDERAL EXPRESS CORP.SHIPPING 19.93 64540 NEXTEL *COMMUNICATION CHARGES 63.32 2120 HOUSING REHABILITATION Total 83.25 2126 BUILDING INSPECTION SERVICES 52090 UNITED SEALANTS AND WATERPROOFING PERMIT REFUND-CANCELLED JOB 105.00 62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL 800.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 2,184.00 62464 SAFEBUILT ILLINOIS BACKUP INSPECTIONS & PLAN REVIEWS 3,030.05 64540 NEXTEL *COMMUNICATION CHARGES 193.73 65040 SMITH MAINTENANCE COMPANY JANITORIAL SERVICE 77.40 65095 OFFICE DEPOT OFFICE SUPPLIES 66.88 65625 ERGO DEPOT, LLC SIT/STAND DESKS 2,163.15 2126 BUILDING INSPECTION SERVICES Total 8,620.21 2205 POLICE ADMINISTRATION 62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICE 3,043.98 62245 EVANSTON CAR WASH & DETAIL CENTER EPD CAR WASHES 128.00 62360 NELSON, KELLI VICTIM SERVICE ADVOCATE 1,451.70 62360 WILD CROW COMMUNICATION, INC DEPLOYMENT MEETINGS 525.00 62375 WEST GROUP PAYMENT CTR INFORMATION CHARGES 607.01 64005 COMED UTILITIES 2.32 64005 COMED UTILITIES 5.51 64015 NICOR UTILITIES 531.59 65085 FIRE MARK BOARD-UP SERVICES 320.00 65085 EVANSTON IMPRINTABLES, INC.EPD-CITIZENS POLICE ACADEMY 605.00 65125 EVANSTON FUNERAL & CREMATION BODY REMOVAL 962.00 65125 BARTZ, ZACHARY CAMERA INSTALLATION 90.00 65125 RAMSAY, OZZIE DEPOSIT-EPD PICTURES 1,125.00 68205 NATIONAL AWARD SERVICES RETIREMENT PLAQUE 55.00 2205 POLICE ADMINISTRATION Total 9,452.11 2210 PATROL OPERATIONS 65020 J. G. UNIFORMS, INC VEST 862.00 249 of 332 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01/13/2015 65020 SCHWEIZER EMBLEM COMPANY EPD PATCH 847.00 65020 VCG UNIFORM RIBBONS 280.00 65020 VCG UNIFORM UNIFORMS 800.00 65020 VCG UNIFORM UNIFORMS 2,498.95 65020 ARTISTIC ENGRAVING STAR REPAIRS 479.50 2210 PATROL OPERATIONS Total 5,767.45 2215 CRIMINAL INVESTIGATION 65125 JP MORGAN CHASE BANK, N.A.SUBPOENA PROCESSING 93.00 2215 CRIMINAL INVESTIGATION Total 93.00 2240 POLICE RECORDS 65095 OFFICE DEPOT OFFICE SUPPLIES-AWARD SEALS 8.70 65095 OFFICE DEPOT OFFICE SUPPLIES-BANKERS BOXES/DESK PADS 315.82 65095 OFFICE DEPOT OFFICE SUPPLIES-BINDERS/POST-ITS 143.74 65095 OFFICE DEPOT OFFICE SUPPLIES-CDR'S 63.10 65095 OFFICE DEPOT OFFICE SUPPLIES-CERTIFICATES 23.97 65095 OFFICE DEPOT OFFICE SUPPLIES-FAX DRUM 177.74 65095 OFFICE DEPOT OFFICE SUPPLIES-FAX TONER 71.24 65095 OFFICE DEPOT OFFICE SUPPLIES-FILE JACKETS 21.91 65095 OFFICE DEPOT OFFICE SUPPLIES-FOLDERS 6.88 65095 THE PRINTED WORD, INC.BUSINESS CARDS 35.00 2240 POLICE RECORDS Total 868.10 2245 COMMUNICATIONS 64540 NEXTEL *COMMUNICATION CHARGES 2,356.73 2245 COMMUNICATIONS Total 2,356.73 2250 SERVICE DESK 62425 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 181.00 62425 COLLEY ELEVATOR CO.ELEVATOR REPAIR 385.00 65040 SUPREME SALES CO., INC.PRISONER SLIPPERS 116.82 65040 SMITH MAINTENANCE COMPANY JANITORIAL SUPPLIES 258.50 65125 FEDERAL EXPRESS CORP.SHIPPING 15.42 65625 FORWARD SPACE LLC D/B/A OFFICE FILE STORAGE 1,692.78 2250 SERVICE DESK Total 2,649.52 2251 311 CENTER 64505 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 64505 AT & T *311 SERVICE NOV 400.05 2251 311 CENTER Total 438.06 2255 OFFICE-PROFESSIONAL STANDARDS 61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 308.10 2255 OFFICE-PROFESSIONAL STANDARDS Total 308.10 2260 OFFICE OF ADMINISTRATION 62295 COOK COUNTY SHERIFF'S TRAINING INST.TRAINING-NEW RECRUITS 6,210.00 62295 EVANSTON ATHLETIC CLUB HEALTH CLUB USAGE-NOVEMBER 2014 347.20 62295 NORTHWEST POLICE ACADEMY TRAINING 50.00 62295 ILLINOIS STATE POLICE ACADEMY TRAINING 101.20 64565 COMCAST CABLE UTILITIES 24.29 2260 OFFICE OF ADMINISTRATION Total 6,732.69 2270 TRAFFIC BUREAU 65125 OEHLERKING, CHRISTOPHER TOW REFUND 150.00 2270 TRAFFIC BUREAU Total 150.00 2280 ANIMAL CONTROL 52020 CHIEGER, KATHRYN REIMBURSEMENT-PET LICENSE 10.00 62225 ANDERSON PEST CONTROL PEST MANAGEMENT-DECEMBER 2014 52.76 64015 NICOR UTILITIES 1,455.36 65025 PASENKO, VICKY VET SERVICES 1,420.00 65125 BETTER METHODS LARGE TRASH CAN LINERS 303.25 65125 HILLS PET NUTRITION CAT FOOD 433.68 65125 MCCORMICK ANIMAL HOSPITAL VET SERVICES 1,503.15 65125 PETSMART KITTY LITTER 84.29 65125 PETSMART PET SUPPLIES 80.28 2280 ANIMAL CONTROL Total 5,342.77 2305 FIRE MGT & SUPPORT 62235 HENRICHSEN FIRE & SAFETY EXTINGUISHER RECHARGE 290.40 62235 STATE CHEMICAL MFG CO.JANITORIAL SUPPLIES 189.00 64015 NICOR UTILITIES 2,880.08 64540 NEXTEL *COMMUNICATION CHARGES 503.11 64540 VERIZON WIRELESS COMMUNICATION CHARGES 152.04 65020 AIR ONE EQUIPMENT BOOTS 2,749.00 65020 AIR ONE EQUIPMENT NEW HIRE PPE 525.00 65020 AIR ONE EQUIPMENT NEW HIRE TURNOUT GEAR 2,355.00 65020 AIR ONE EQUIPMENT TURN OUT GEAR 3,286.90 350 of 332 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01/13/2015 65020 CHICAGO PROTECTIVE APPAREL PPE- HOODS 1,473.40 65020 ON TIME EMBROIDERY, INC.UNIFORMS 3,373.70 65050 FOX VALLEY FIRE & SAFETY ANSUL SERVICE 110.75 65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 207.95 65070 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SERVICE 372.37 65125 SAM'S CLUB DIRECT *SUPPLIES-DRINKS 55.28 65125 EVANSTON IMPRINTABLES, INC.CFA SUPPLIES 261.20 2305 FIRE MGT & SUPPORT Total 18,785.18 2310 FIRE PREVENTION 62250 ZOLL DATA SYSTEMS SOFTWARE SUPPORT 550.00 2310 FIRE PREVENTION Total 550.00 2315 FIRE SUPPRESSION 62210 AIR ONE EQUIPMENT AIR QUALITY TEST 135.00 62210 AIR ONE EQUIPMENT COMPRESSOR SERVICE 631.00 62210 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 466.86 62295 JEFFREY B. MCDERMOTT REIMBURSEMENT-PARAMEDIC LICENSE 41.75 62295 UNIVERSITY OF ILLINOIS FIREFIGHTER TRAINING 300.00 62295 UNIVERSITY OF ILLINOIS OFFICER TRAINING 1,350.00 62295 UNIVERSITY OF ILLINOIS TRAINING 300.00 62295 FIRE SERVICE WOMEN OF ILLINOIS FSWI MEMBERSHIP 100.00 62295 ROEDER, RYAN REIMBURSEMENT-FIREFIGHTER TRAINING 550.00 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY FIREFIGHTER TRAINING 380.00 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING 350.00 62295 KEVIN J. ROCHE II REIMBURSEMENT-RIT UNDER FIRE 260.12 62295 DOMINIC RODRIGUEZ REIMBURSEMENT-PARAMEDIC LICENSE 41.75 62295 ANDREW L JAKUS REIMBURSEMENT-IFSI TRAINING 345.62 62430 SMITH MAINTENANCE COMPANY JANITORIAL SERVICE 626.19 62523 AIR ONE EQUIPMENT EMS SUPPLIES 144.85 62605 STATE CHEMICAL MFG CO.JANITORIAL SERVICE 766.49 65085 RUSSO POWER EQUIPMENT REPAIR PARTS 169.94 65125 ILLINOIS FIRE CHIEFS ASSOCIATION FLAG 87.00 65625 SUPER VACUUM MANUFACTURING CO, INC.REPAIR TO LIGHT TOWER 3,977.12 2315 FIRE SUPPRESSION Total 11,023.69 2407 HEALTH SERVICES ADMIN 65095 OFFICE DEPOT OFFICE SUPPLIES 734.64 2407 HEALTH SERVICES ADMIN Total 734.64 2435 FOOD AND ENVIRONMENTAL HEALTH 52046 NORTHWESTERN UNIVERSITY REIMBURSEMENT-RENTAL REGISTRATION 100.00 62345 COOK COUNTY RECORDER OF DEEDS RECORDINGS 120.00 62469 UNITED SERVICES BY PERMACO, INC.IL VACANT PROPERTY GRANT 501.00 62474 CANEVA, CARL REIMBURSEMENT-APHA EXPO 189.66 62477 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 68.65 62477 NEXTEL *COMMUNICATION CHARGES 60.97 62477 VERIZON WIRELESS COMMUNICATION CHARGES 172.22 64540 NEXTEL *COMMUNICATION CHARGES 284.85 64540 VERIZON WIRELESS COMMUNICATION CHARGES 174.24 65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICES 351.00 65095 OFFICE DEPOT OFFICE SUPPLIES 186.68 2435 FOOD AND ENVIRONMENTAL HEALTH Total 2,209.27 2440 VITAL RECORDS 62490 ILLINOIS DEPARTMENT OF PUBLIC HEALTH DEATH CERTIFICATES 1,184.00 65095 MSF GRAPHICS, INC.BIRTH CERTIFICATES 1,235.00 65095 OFFICE DEPOT OFFICE SUPPLIES 30.75 2440 VITAL RECORDS Total 2,449.75 2455 COMMUNITY HEALTH 62468 NATIONAL CINEMEDIA, LLC MEDIA SERVICES 2,800.00 62490 EVANSTON TOWNSHIP HIGH SCHOOL OUTPATIENT PHARMACY REIMBURSEMENT 8,369.38 65095 OFFICE DEPOT OFFICE SUPPLIES 28.68 2455 COMMUNITY HEALTH Total 11,198.06 2460 COMMUNITY PURCHASED SERVICES 62490 PRESENCE BEHAVIORAL HEALTH MENTAL HEALTH SERVICES FOR OCT-DEC 2014 18,333.33 67010 CHILDCARE NETWORK OF EVANSTON FY14 COMMUNITY PURCHASED SERVICES 25,618.40 67015 PEER SERVICES, INC.FY14 COMMUNITY PURCHASED SERVICES 18,911.55 67030 FAMILY FOCUS FY14 COMMUNITY PURCHASED SERVICES 7,100.65 67040 LAF OF CHICAGO FY14 COMMUNITY PURCHASED SERVICES 2,912.95 67045 Y.O.U.FY14 COMMUNITY PURCHASED SERVICES 19,031.25 67050 JAMES B. MORAN CENTER FOR YOUTH FY14 COMMUNITY PURCHASED SERVICES 7,719.20 67065 HOUSING OPTIONS FOR THE MENTALLY ILL FY14 COMMUNITY PURCHASED SERVICES 11,724.20 67070 SHORE COMMUNITY SERVICES FY14 COMMUNITY PURCHASED SERVICES 6,193.90 67085 EVANSTON/NORTHSHORE YWCA FY14 COMMUNITY PURCHASED SERVICES 1,210.45 67090 CHILD CARE CENTER OF EVANSTON FY14 COMMUNITY PURCHASED SERVICES 3,814.20 67110 CONNECTIONS FOR THE HOMELESS FY14 COMMUNITY PURCHASED SERVICES 5,367.70 67125 INFANT WELFARE SOCIETY FY14 COMMUNITY PURCHASED SERVICES 12,287.95 451 of 332 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01/13/2015 67140 NORTH SHORE SENIOR CENTER FY14 COMMUNITY PURCHASED SERVICES 7,719.20 67145 METROPOLITAN FAMILY SERVICES FY14 COMMUNITY PURCHASED SERVICES 12,616.70 67146 NORTHWEST CENTER AGAINST SEXUAL ASSAULT FY14 COMMUNITY PURCHASED SERVICES 2,712.95 2460 COMMUNITY PURCHASED SERVICES Total 163,274.58 2499 GENERAL ASSISTANCE 62910 CHILD CARE CENTER OF EVANSTON FY14 COMMUNITY PURCHASED SERVICES 1,020.00 62940 LEGAL ASSISTANCE FOUNDATION OF CHICAGO FY14 COMMUNITY PURCHASED SERVICES 796.25 62980 NORTH SHORE SENIOR CENTER FY14 COMMUNITY PURCHASED SERVICES 1,990.00 63067 CHILDCARE NETWORK OF EVANSTON FY14 COMMUNITY PURCHASED SERVICES 6,507.50 63068 HOUSING OPTIONS FOR THE MENTALLY ILL FY14 COMMUNITY PURCHASED SERVICES 2,985.00 63069 JAMES B. MORAN CENTER FOR YOUTH FY14 COMMUNITY PURCHASED SERVICES 1,990.00 63070 PEER SERVICES, INC.FY14 COMMUNITY PURCHASED SERVICES 4,985.00 63071 SHORE COMMUNITY SERVICES FY14 COMMUNITY PURCHASED SERVICES 1,683.75 67030 FAMILY FOCUS FY14 COMMUNITY PURCHASED SERVICES 1,908.75 67045 Y.O.U.FY14 COMMUNITY PURCHASED SERVICES 5,968.75 67110 CONNECTIONS FOR THE HOMELESS FY14 COMMUNITY PURCHASED SERVICES 1,405.00 67111 EVANSTON/NORTHSHORE YWCA FY14 COMMUNITY PURCHASED SERVICES 373.75 67125 INFANT WELFARE SOCIETY FY14 COMMUNITY PURCHASED SERVICES 5,671.25 67145 METROPOLITAN FAMILY SERVICES FY14 COMMUNITY PURCHASED SERVICES 3,206.25 67146 NORTHWEST CENTER AGAINST SEXUAL ASSAULT FY14 COMMUNITY PURCHASED SERVICES 746.25 2499 GENERAL ASSISTANCE Total 41,237.50 2605 DIRECTOR OF PUBLIC WORKS 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 2605 DIRECTOR OF PUBLIC WORKS Total 38.01 2610 MUNICIPAL SERVICE CENTER 62225 SMITHEREEN PEST MANAGEMENT SERVICES RODENT CONTROL 93.00 62430 SMITH MAINTENANCE COMPANY JANITORIAL SERVICE 1,450.68 62440 RAYNOR DOOR COMPANY OVERHEAD DOOR MAINTENANCE SERVICE CENTER 1,570.23 62440 RAYNOR DOOR COMPANY SERVICE CENTER REPAIR AND OVERHEAD MAINTENANCE 1,656.50 64015 NICOR UTILITIES 1,044.69 65090 CINTAS FIRST AID & SUPPLY FIRST AID 97.23 65090 CINTAS FIRST AID & SUPPLY FIRST AID 110.66 2610 MUNICIPAL SERVICE CENTER Total 6,022.99 2625 ENGINEERING 62210 FEDEX KINKO'S - CAS SHIPPING 60.37 62280 FEDERAL EXPRESS CORP.SHIPPING 18.38 2625 ENGINEERING Total 78.75 2640 TRAF. SIG. & ST. LIGHT. MAINT 64008 MC SQUARED ENERGY UTILITIES 178.01 65070 BROWN TRAFFIC PRODUCTS PEDESTRIAN PUSH BUTTONS 1,400.00 65070 BROWN TRAFFIC PRODUCTS TRAFFIC SIGNAL BASES 1,470.00 65070 GRAYBAR ELECTRIC STREET LIGHT FIXTURES 1,491.25 65070 ELCAST LIGHTING STREET LIGHT FIXTURE REPAIR 1,410.00 65070 ELCAST LIGHTING STREET LIGHT FIXTURE REPAIR 1,500.00 2640 TRAF. SIG. & ST. LIGHT. MAINT Total 7,449.26 2650 PARKS AND FORESTRY ADMIN 64540 NEXTEL *COMMUNICATION CHARGES 610.61 2650 PARKS AND FORESTRY ADMIN Total 610.61 2655 PARKS & FORESTRY MAINT. & OPER. 62195 CLESEN WHOLESALE HOLIDAY WREATHS 8,687.50 62195 LANDSCAPE CONCEPTS MANAGEMENT, INC.GREEN BAY RD LANDSCAPE MAINTENANCE 2,553.72 62199 CONSERV FS GRASS SEED FOR ATHLETIC FIELDS 5,325.00 62199 MIDWEST FENCE COMPANY CROWN PARK FENCE REPAIR 1,381.00 62199 NATIONAL AWARD SERVICES MEMORIAL BENCH PLAQUE 40.00 62199 NUTOYS LEISURE PRODUCTS PLAYGROUND REPAIR PARTS 332.80 62199 RUSSO POWER EQUIPMENT FERTILIZER FOR ATHLETIC FIELDS 774.50 62199 MARTENSON TURF PRODUCTS, INC.STRIPING PAINTING FOR ATHLETIC FIELDS 408.90 62199 HOWARD L. WHITE & ASSOCIATES. INC.BENCHES FOR CHURCH/DODGE AND LEAH LOMAR PARK 6,250.00 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING 110.00 62385 SUNRISE TREE SERVICE INC REMOVED DISEASED ELM TREE 6,830.00 64540 NEXTEL *COMMUNICATION CHARGES 78.24 65005 ARTHUR CLESEN, INC.GRASS SEED 950.00 65005 DEVROOMEN HOLLAND GARDEN PRODUCTS BULBS 564.44 65005 WEST CENTRAL MUNICIPAL CONFERENCE TREE PURCHASE 53,133.76 65015 CONSERV FS CHEMICALS 585.80 65055 NORTH SHORE TOWING TOW & HOOK 65.00 65055 RUSSO POWER EQUIPMENT CARBURETOR 50.04 65055 RUSSO POWER EQUIPMENT GRASS SEED 1,349.85 65055 RUSSO POWER EQUIPMENT STARTER COVER 52.67 65055 RUSSO POWER EQUIPMENT VALVE 14.14 65625 ARLINGTON POWER EQUIPMENT REPLACEMENT CHAIN SAWS 4,903.24 2655 PARKS & FORESTRY MAINT. & OPER. Total 94,440.60 552 of 332 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01/13/2015 2665 STREETS AND SANITATION ADMINIS 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING 100.00 64540 NEXTEL *COMMUNICATION CHARGES 1,433.27 64540 VERIZON WIRELESS COMMUNICATION CHARGES 380.10 2665 STREETS AND SANITATION ADMINIS Total 1,913.37 2670 STREET AND ALLEY MAINTENANCE 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING 110.00 62415 THELEN MATERIALS, LLC TRUCKING OF LEAVES 6,975.00 65055 ARROW ROAD CONSTRUCTION HOT ASPHALT MIX CONTRACT EXTENSION 285.48 65055 PETER BAKER & SON CO.FY2014 COLD PATCH MATERIAL PURCHASE 6,554.40 65055 OZINGA CHICAGO RMC, INC.CONCRETE CONTRACT EXTENSION 4,104.50 65085 RUSSO POWER EQUIPMENT MINOR TOOLS AND EQUI0PMENT 654.63 65090 RUSSO POWER EQUIPMENT SAFETY EQUIPMENT 191.99 2670 STREET AND ALLEY MAINTENANCE Total 18,876.00 2677 FACILITIES 62225 ANDERSON PEST CONTROL PEST CONTROL CIVIC CENTER 576.20 62225 COMCAST CABLE CABLE 61.39 62225 MARK VEND COMPANY VENDING SERVICE 457.38 62225 RANDALL INDUSTRIES REPLACEMENT GENIE AWP25 SDC SINGLE MAN LIFT 8,260.00 62225 DUSTCATCHERS, INC.FLOOR MAT SERVICE 836.00 62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICE 4,669.91 64015 NICOR UTILITIES 1,127.39 64540 NEXTEL *COMMUNICATION CHARGES 515.54 65040 WAREHOUSE DIRECT INC.JANITORIAL SUPPLIES 644.57 65050 ADDISON STEEL INC.SERVICE CENTER REPAIR 64.00 65050 PATTEN INDUSTRIES EMERGENCY GENERATOR REPAIR 1,635.00 65050 RAYNOR DOOR COMPANY OVERHEAD DOOR MAINTENANCE FIRE STATION 1 134.55 65050 RAYNOR DOOR COMPANY OVERHEAD DOOR MAINTENANCE FIRE STATION 3 379.49 65050 ANIXTER INTERNATIONAL ANIXTER-AUDIO CABLE -4TH OF JULY 3,646.12 65050 DYNAMIC COLORS, INC.NOYES CENTER PAINTING-ROOM 108 5,384.00 65090 CINTAS FIRST AID & SUPPLY FIRST AID 339.98 65090 GENERAL MEDICAL DEVICES CERTIFICATION AND MAINTENANCE 2014 6,825.00 2677 FACILITIES Total 35,556.52 2680 SNOW AND ICE CONTROL 62451 ALERT TOWING, INC.TOWING RETAINER FEE - FIRST PAYMENT 90.00 62451 EMERGENCY ROAD SERVICE, INC.TOWING RETAINER FEE - FIRST PAYMENT 90.00 62451 G & J TOWING C/O JOSE QUETELL, JR.TOWING RETAINER FEE - FIRST PAYMENT 90.00 62451 LOUIE'S TOWING C/O JOSE L. NEGRON TOWING RETAINER FEE - FIRST PAYMENT 90.00 62451 NORTH SHORE TOWING TOWING RETAINER FEE - FIRST PAYMENT 90.00 62451 WWF TOWING C/O JIMMY WILLIAMS TOWING RETAINER FEE - FIRST PAYMENT 90.00 62451 A1 DEPENDABLE ROADSIDE ASSISTANCE TOWING RETAINER FEE - FIRST PAYMENT 90.00 62451 EXPRESS TOWING AND RECOVERY TOWING RETAINER FEE - FIRST PAYMENT 90.00 62451 T & C TOWING SERVICE, INC.TOWING RETAINER FEE - FIRST PAYMENT 90.00 62451 VIC'S TOWING, INC.TOWING RETAINER FEE - FIRST PAYMENT 90.00 62451 FRANCISCO DE JESUS DBA PONCH TOWING TOWING RETAINER FEE - FIRST PAYMENT 90.00 62451 ULRIC RECOVERY, INC.TOWING RETAINER FEE - FIRST PAYMENT 90.00 62451 FREEDOM TOWING, INC.TOWING RETAINER FEE - FIRST PAYMENT 180.00 62451 MONARCA TOWING SERVICE, INC.TOWING RETAINER FEE - FIRST PAYMENT 90.00 62451 T-BONE TOWING TOWING RETAINER FEE - FIRST PAYMENT 90.00 62451 ALPHA CARRIER EXPERTS, INC.TOWING RETAINER FEE - FIRST PAYMENT 270.00 62451 MOBILE TRANSPORT, LLC TOWING RETAINER FEE - FIRST PAYMENT 270.00 62451 FRANKSA TOWING TOWING RETAINER FEE - FIRST PAYMENT 90.00 65015 MORTON SALT FY2014 ROCK SALT 203,167.06 2680 SNOW AND ICE CONTROL Total 205,237.06 3005 REC. MGMT. & GENERAL SUPPORT 62280 FEDERAL EXPRESS CORP.SHIPPING 34.02 62295 WOODSON, LEONARD B REIMBURSEMENT-SPECIAL OLYMPICS TRAINING 115.00 64540 NEXTEL *COMMUNICATION CHARGES 57.62 3005 REC. MGMT. & GENERAL SUPPORT Total 206.64 3020 REC GENERAL SUPPORT 65025 SAM'S CLUB DIRECT *SUPPLIES-FARMERS MARKET 135.25 65025 SAM'S CLUB DIRECT *SUPPLIES-FOOD 501.52 65125 VERIZON WIRELESS COMMUNICATION CHARGES 418.11 3020 REC GENERAL SUPPORT Total 1,054.88 3025 PARK UTILITIES 64005 COMED UTILITIES 4,061.49 64005 MC SQUARED ENERGY UTILITIES 2,017.19 64015 NICOR UTILITIES 615.95 3025 PARK UTILITIES Total 6,694.63 3030 CROWN COMMUNITY CENTER 64005 MC SQUARED ENERGY UTILITIES 3,203.34 64015 NICOR UTILITIES 440.60 65025 SAM'S CLUB DIRECT *SUPPLIES-FOOD 170.24 653 of 332 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01/13/2015 65025 SAM'S CLUB DIRECT *SUPPLIES-HALLOWEEN TREATS 221.09 65110 SAM'S CLUB DIRECT *SUPPLIES-HALLOWEEN TREATS 45.72 65110 SAM'S CLUB DIRECT *SUPPLIES-PRESCHOOL 58.60 65110 SAM'S CLUB DIRECT *SUPPLIES-REC PROGRAM 237.49 3030 CROWN COMMUNITY CENTER Total 4,377.08 3035 CHANDLER COMMUNITY CENTER 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICE 62.40 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICE 31.20 62505 DIANA UNGER FENCING INSTRUCTION 2,362.89 62518 ALARM DETECTION SYSTEMS, INC.ANNUAL FIRE TEST 1,158.60 64005 MC SQUARED ENERGY UTILITIES 1,353.12 64015 NICOR UTILITIES 376.65 64540 NEXTEL *COMMUNICATION CHARGES 134.99 65040 LAPORT INC JANITORIAL SUPPLIES 546.49 65050 GRAINGER, INC., W.W.FLOOR MATS FOR HALLWAYS 538.32 65050 GRAINGER, INC., W.W.FLUORESCENT LAMPS FOR HALLWAY 256.68 65070 ALLEGRA PRINT & IMAGING DEPARTMENT CAMP BANNER 259.00 65095 OFFICE DEPOT OFFICE SUPPLIES 197.18 65110 BSN SPORTS ZOMBIE SCRAMBLE SUPPLIES 32.46 65110 DOERNER, RAY *REIMBURSEMENT-SUPPLIES 317.47 65110 WILL ENTERPRISES INDOOR SOCCER T-SHIRTS 123.00 3035 CHANDLER COMMUNITY CENTER Total 7,750.45 3040 FLEETWOOD JOURDAIN COM CT 62225 STA-KLEEN INC.SCHEDULED EQUIPMENT MAINTENANCE 39.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 41.00 64005 MC SQUARED ENERGY UTILITIES 2,807.25 64015 NICOR UTILITIES 302.75 64540 NEXTEL *COMMUNICATION CHARGES 81.62 65025 CATHOLIC CHARITIES OF CHICAGO MEAL PROGRAM 489.50 65095 OFFICE DEPOT OFFICE SUPPLIES 388.09 65110 COMCAST CABLE COMMUNICATION CHARGES 102.47 65110 CINTAS CORPORATION #769 MAT CLEANING SERVICE 163.04 3040 FLEETWOOD JOURDAIN COM CT Total 4,414.72 3050 RECREATION OUTREACH PROGRAM 62490 GENERATION COPY INC PRINTING OF FLYER FOR CHRISTMAS GIVEAWAY 135.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 33.33 3050 RECREATION OUTREACH PROGRAM Total 168.33 3055 LEVY CENTER SENIOR SERVICES 56045 ILLINOIS DEPT OF REVENUE *SALES TAX NOVEMBER 33.00 62295 THOMPSON, AUDREY *REIMBURSEMENT OMBUDSMAN TRAINING 245.28 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 44.94 62505 CONNELLY'S ACADEMY TAE KWON DO INSTRUCTION 6,561.30 62505 VISSER, VIVIAN PROVIDED SILK PAINTING WORKSHOP 85.00 62505 TAJ BELLY DANCE INSTRUCTION SEPT - OCT 2014 360.00 62507 FORWARD SPACE LLC D/B/A OFFICE CHAIR DOLLIE FOR LEVY CENTER 1,350.00 62507 FORWARD SPACE LLC D/B/A OFFICE CHAIR DOLLIES FOR NOYES CENTER 450.00 62509 CINTAS CORPORATION #769 MAT CLEANING SERVICE 140.70 62511 COMCAST CABLE COMMUNICATION CHARGES 134.08 64005 MC SQUARED ENERGY UTILITIES 4,442.07 64015 NICOR UTILITIES 532.13 64540 NEXTEL *COMMUNICATION CHARGES 27.26 65025 SAM'S CLUB DIRECT *SUPPLIES-FOOD 167.96 65040 LAPORT INC JANITORIAL SUPPLIES 317.17 65050 SAM'S CLUB DIRECT *SUPPLIES 43.92 65095 ILLINOIS PAPER COMPANY OFFICE PAPER 434.20 65095 OFFICE DEPOT OFFICE SUPPLIES 96.06 65095 CHEMCRAFT INDUSTRIES, INC.KAIVAC NO TOUCH CLEANING SYSTEM SUPPLIES 1,552.33 65110 MOBILE MINI, INC.MONTHLY STORAGE UNIT 111.58 3055 LEVY CENTER SENIOR SERVICES Total 17,128.98 3080 BEACHES 64005 MC SQUARED ENERGY UTILITIES 153.23 64540 NEXTEL *COMMUNICATION CHARGES 214.54 3080 BEACHES Total 367.77 3095 CROWN ICE RINK 62205 EVANSTON ROUNDTABLE LLC AD FOR NUTCRACKER ON ICE 367.00 62245 JORSON & CARLSON BLADE SHARPENING 106.47 62251 MCCAULEY MECHANICAL SERVICE RC CIRCUIT SETTER REPAIR 3,425.00 62375 JEAN'S GREENS, INC.NOVEMBER SERVICE OF PLANTS 100.00 62375 JEAN'S GREENS, INC.DECEMBER SERVICE OF PLANTS 100.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 79.00 62507 POSITIVE CONNECTIONS, INC.6.13.14 ROBERT CROWN TO BRUNSWICK 110.00 62507 POSITIVE CONNECTIONS, INC.6.17.14 ROBERT CROWN TO ETHS 253.00 62507 POSITIVE CONNECTIONS, INC.6.17.14 ROBERT CROWN TO EVANSTON LIBRARY 88.00 62508 SHAWN PFEIFFER REFEREE FOR ADULT BROOMBALL 90.00 754 of 332 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01/13/2015 62508 MATTHEW LEVI REFEREE FOR ADULT BROOMBALL 30.00 62508 KRISTOFER KNUTSON REFEREE FOR ADULT BROOMBALL 60.00 62508 LAPPING, RENEE SCORE KEEPER FOR ADULT BROOMBALL 26.00 64005 MC SQUARED ENERGY UTILITIES 9,610.03 64540 NEXTEL *COMMUNICATION CHARGES 115.80 3095 CROWN ICE RINK Total 14,560.30 3130 SPECIAL RECREATION 62315 FEDERAL EXPRESS CORP.SHIPPING 26.12 64540 NEXTEL *COMMUNICATION CHARGES 31.78 3130 SPECIAL RECREATION Total 57.90 3140 BUS PROGRAM 64540 NEXTEL *COMMUNICATION CHARGES 27.26 3140 BUS PROGRAM Total 27.26 3150 PARK SERVICE UNIT 64540 NEXTEL *COMMUNICATION CHARGES 54.52 3150 PARK SERVICE UNIT Total 54.52 3215 YOUTH ENGAGEMENT DIVISION 62210 ON TRACK FULFILLMENT INC.PRINTING OF TRIFOLD MSYEP BROCHURE 425.00 62490 YOUTH JOB CENTER OF EVANSTON BUILDING CAREER PATHWAYS EMPLOYMENT PROGRAM 40,000.00 3215 YOUTH ENGAGEMENT DIVISION Total 40,425.00 3605 ECOLOGY CENTER 56045 ILLINOIS DEPT OF REVENUE *SALES TAX NOVEMBER 65.00 62490 PRINCE CORPORATION BIRDSEED FOR RESALE BLANKET PO 2014 399.56 62490 KEVIN SPARKMON PRIVATE SECURITY 136.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 64.97 62518 ALARM DETECTION SYSTEMS, INC.QUARTERLY BURGLAR ALARM MONITORING 124.41 64005 MC SQUARED ENERGY UTILITIES 443.04 65040 LAPORT INC JANITORIAL SUPPLIES 107.62 65095 OFFICE DEPOT OFFICE SUPPLIES 416.33 3605 ECOLOGY CENTER Total 1,756.93 3610 ECO-QUEST DAY CAMP 64540 NEXTEL *COMMUNICATION CHARGES 22.68 3610 ECO-QUEST DAY CAMP Total 22.68 3710 NOYES CULTURAL ARTS CENTER 62205 EVANSTON ROUNDTABLE LLC AD FOR NOYES STUDIOS RENTAL 302.00 62210 MSF GRAPHICS, INC.NOYES 2014 PARKING PERMITS 113.40 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICE 39.14 64005 MC SQUARED ENERGY UTILITIES 1,713.87 64015 NICOR UTILITIES 403.00 64540 NEXTEL *COMMUNICATION CHARGES 79.38 3710 NOYES CULTURAL ARTS CENTER Total 2,650.79 3720 CULTURAL ARTS PROGRAMS 62210 ON TRACK FULFILLMENT INC.500 LINEAR POSTCARDS 80.00 62490 EUREST C/O SANDY FARAG CATERING FOR BRIGHT NIGHTS 2,934.09 62490 HARVEY PRANIAN ARTS AND HUMANITIES MONTH EXPENSES 800.00 65095 ALLEGRA PRINT & IMAGING PRINTING OF #10 OFFICE ENVELOPES 322.00 65110 GESCHEIDLE, SUSAN REIMBURSEMENT-SUPPLIES 78.97 3720 CULTURAL ARTS PROGRAMS Total 4,215.06 3806 CIVIC CENTER SERVICES 64015 NICOR UTILITIES 578.01 3806 CIVIC CENTER SERVICES Total 578.01 100 GENERAL FUND Total 1,056,960.40 175 GENERAL ASSISTANCE FUND 4605 GENERAL ASSISTANCE ADMIN 62185 PAYLOCITY W2/1099 PROCESSING 103.25 62315 PITNEY BOWES LEASE AGREEMENT 213.00 62490 OAKTON COMMUNITY COLLEGE GED REGISTRATION 31.00 62655 XEROX CORPORATION LEASE AGREEMENT 739.45 64578 BEHAVIORAL SERVICES CENTER GENERAL ASSISTANCE 32.79 65095 OFFICE DEPOT OFFICE SUPPLIES 42.03 4605 GENERAL ASSISTANCE ADMIN Total 1,161.52 175 GENERAL ASSISTANCE FUND Total 1,161.52 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 62295 POWER PHONE INC EMERGENCY MEDICAL DISPATCH ON-LINE TRAINING 2,552.00 855 of 332 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01/13/2015 62509 CHICAGO COMMUNICATIONS, LLC.EQUIPMENT REPAIR 300.00 62509 IRON MOUNTAIN OSDP OFF-SITE DATA PROTECTION MONTHLY EXPENSES 349.28 62509 PREON POWER 2014 MAINTENANCE AGREEMENT 1,350.00 62509 SIMPLEX GRINNELL SERVICE AGREEMENT 1,497.00 64505 AT & T *COMMUNICATION CHARGES 10,550.59 64505 AT & T COMMUNICATION CHARGES-DECEMBER 2014 72.65 64505 AT & T COMMUNICATION CHARGES-NOVEMBER 2014 550.22 64540 NEXTEL *COMMUNICATION CHARGES 1,559.28 64540 VERIZON WIRELESS COMMUNICATION CHARGES-NOVEMBER 2014 2,964.78 65085 POWER PHONE INC EMERGENCY MEDICAL DISPATCH ON-LINE TRAINING 1,805.00 65085 COMMUNICATIONS LABORATORIES STANDARD LICENSE 2014 598.00 65095 HENRY SCHEIN / EASY DENTAL DISCIDE WIPES 94.20 5150 EMERGENCY TELEPHONE SYSTM Total 24,243.00 205 EMERGENCY TELEPHONE (E911) FUND Total 24,243.00 210 SPECIAL SERVICE AREA (SSA) #4 FUND 5160 SPECIAL SERVICE AREA #4 51015 COOK COUNTY COLLECTOR SPECIAL SERVICE AREA NO.4 TAXES 564.24 5160 SPECIAL SERVICE AREA #4 Total 564.24 210 SPECIAL SERVICE AREA (SSA) #4 FUND Total 564.24 215 CDBG FUND 5220 CDBG ADMINISTRATION 65095 OFFICE DEPOT OFFICE SUPPLIES 70.58 65625 ERGO DEPOT, LLC SIT/STAND DESKS 721.04 5220 CDBG ADMINISTRATION Total 791.62 215 CDBG FUND Total 791.62 225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 62136 PETERSON APPRAISAL GROUP, LTD.APPRAISAL SERVICES 1,900.00 62605 ONSHORE NETWORKS, LLC *NETWORK GIGABIT PROJECT 9,000.00 62659 OAKTON COMMUNITY COLLEGE CDL TRAINING AND CERTIFICATION 8,000.00 62660 P. S. IT'S SOCIAL D/B/A CURT'S CAFE GRANT PAYMENT FOR STUDENTS 3,962.50 62662 WILD CROW COMMUNICATION, INC AMLI EVANSTON ARTIST IN RESIDENCE 120.00 62770 FEDERAL EXPRESS CORP.*SHIPPING 13.93 65522 SUN-TIMES MEDIA ADS FOR EVANSTON EDGE 444.00 65522 EVANSTON ROUNDTABLE LLC ADS FOR EVANSTON EDGE 302.00 65522 HECKY'S *REIMBURSEMENT-FACADE IMPROVEMENT 1,250.00 65522 MINUTEMAN PRESS SHOP SMALL EVANSTON 266.48 65522 ROBINSON DESIGN LOGO DESIGN 700.00 65522 EVANSTON NOW, LLC ADS FOR SMALL BUSINESS SATURDAY/SHOP EVANSTON 500.00 65522 HOWARD STREET BUSINESS ASSOCIATION SUMMER/WINTER PLANTINGS AND DUES 292.00 65525 FIRST NIGHT EVANSTON *EVENT FIRST NIGHT EVANSTON 5,000.00 5300 ECON. DEVELOPMENT FUND Total 31,750.91 225 ECONOMIC DEVELOPMENT FUND Total 31,750.91 250 AFFORDABLE HOUSING FUND 5465 AFFORDABLE HOUSING 65535 OPEN COMMUNITIES HOME SHARING PROGRAM 17,500.00 5465 AFFORDABLE HOUSING Total 17,500.00 250 AFFORDABLE HOUSING FUND Total 17,500.00 305 SPECIAL SERVICE AREA (SSA) #5 FUND 5480 COMMUNITY DEVELOPMENT 51015 COOK COUNTY COLLECTOR SPECIAL SERVICE AREA NO. 5 TAXES 645.60 5480 COMMUNITY DEVELOPMENT Total 645.60 305 SPECIAL SERVICE AREA (SSA) #5 FUND Total 645.60 320 DEBT SERVICE FUND 5709 2008D BONDS 62350 WELLS FARGO BANK GO SERIES 2008D 250.00 5709 2008D BONDS Total 250.00 320 DEBT SERVICE FUND Total 250.00 956 of 332 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01/13/2015 330 HOWARD-RIDGE TIF FUND 5860 HOWARD RIDGE TIF 56010 VON MEDVEY MANAGEMENT, LLC *745 HOWARD STREET LEASE 2,000.00 56010 SMITH MAINTENANCE COMPANY JANITORIAL SERVICE 340.00 64015 NICOR *UTILITIES 38.11 64015 NICOR UTILITIES 336.03 5860 HOWARD RIDGE TIF Total 2,714.14 330 HOWARD-RIDGE TIF FUND Total 2,714.14 415 CAPITAL IMPROVEMENTS FUND 4150 CAPITAL PROJECTS 415398 62135 LEATHERS & ASSOCIATES, INC.PENNY PARK DESIGN SERVICES 1,100.00 589105 62135 TESKA ASSOCIATES, INC.FOUNTAIN SQUARE VISIONING 5,715.00 416127 62145 SMITHGROUPJJR, INC.RFP 14-37, CHURCH STREET BOAT RAMP 15,861.66 62280 FEDERAL EXPRESS CORP.SHIPPING 29.70 416447 62385 GEOGRAPHIC INFORMATION SERVICES, INC.CITY WORKS IMPLEMENTATION 2,888.25 416458 65510 NOLAND SALES CORPORATION FLEETWOOD-FLOOR TILES 7,997.00 416458 65510 NOLAND SALES CORPORATION FURNITURE PARTS FLEETWOOD JOURDAIN 190.00 415827 65510 O'HARA CONSTRUCTION FIRE STATION #2 INTERIOR RENOVATION BID 30,014.55 416458 65510 O'HARA CONSTRUCTION FITNESS CENTER CEILING INSTALLATION 19,791.09 415175 65515 CENTRAL RUG & CARPET CO.CARPET FLOOR TILES 9,486.00 415857 65515 CHICAGOLAND PAVING CONTRACTORS, INC.*2013 DAVIS ST IMPROVEMENT PROJECT-JDE 72,545.00 415857 65515 CIORBA GROUP, INC.BRIDGE INSPECTIONS 4,620.00 415864 65515 CIORBA GROUP, INC.SAFE ROUTES-CONSTRUCTION ENGINEERING 1,675.46 65515 COOK COUNTY RECORDER OF DEEDS RECORDINGS 80.00 416052 65515 LURVEY LANDSCAPE SUPPLY LANDSCAPING 236.60 416448 65515 DOME CORPORATION OF NORTH AMERICA SALT DOME REPLACEMENT BID 14-18 140,886.00 415857 65515 FINKBINER EQUIPMENT CO.*PAVEMENT GRINDING MACHINE RENTAL 15,870.31 416052 65515 MIDWEST GROUNDCOVERS SERVICE CENTER LANDSCAPE 839.50 415857 65515 A LAMP CONCRETE CONTRACTORS, INC.A LAMP-CIP 3 184,665.09 415857 65515 A LAMP CONCRETE CONTRACTORS, INC.A LAMP-W/M & STREET R/S CIP2 187,918.89 415942 65515 ESI CONSULTANTS, LTD EMERSON/RIDGE/GREEN BAY PROJECT 65,026.92 65515 PLCS CORP. DBA GREMLEY & BIEDERMANN, INC SPECIAL ASSESSMENTS 375.00 415175 65625 FORWARD SPACE LLC D/B/A OFFICE LAW DEPT. GUEST CHAIRS 4,098.60 415175 65625 FORWARD SPACE LLC D/B/A OFFICE OFFICE CHAIR 714.19 415688 65653 F.E. MORAN, INC.2013 HVAC IMPROVEMENT 15,239.44 4150 CAPITAL PROJECTS Total 787,864.25 415 CAPITAL IMPROVEMENTS FUND Total 787,864.25 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 51600 WANG, CYNTHIA REFUND-GARAGE SPACE 36.00 53405 WANG, CYNTHIA REFUND-GARAGE SPACE 114.00 53510 COOK COUNTY COLLECTOR *PARKING TAXES 110.16 62431 DUNBAR ARMORED ARMORED CAR SERVICES 5,036.00 64540 NEXTEL *COMMUNICATION CHARGES 227.44 65095 OFFICE DEPOT OFFICE SUPPLIES 51.44 700506 65515 DUNCAN PARKING TECHNOLOGIES, INC.PARKING METERS UPGRADE 14,355.00 65515 NEW WORLD SYSTEMS *SYSTEM CONFIGURATION 20,985.00 65515 NEW WORLD SYSTEMS SYSTEM CONFIGURATION FEE 1,668.93 68205 VERIZON WIRELESS COMMUNICATION CHARGES 76.23 7005 PARKING SYSTEM MGT Total 42,660.20 7015 PARKING LOTS & METERS 62230 DOOR SYSTEMS, INC.DOOR REPLACEMENT SERVICE 2,091.15 62245 TOTAL PARKING SOLUTIONS, INC.PAY STATION MAINTENANCE AND WEB OFFICE SUPPORT 16,380.00 62375 CTA/AB MONTHLY RENT LOT 19 BENSON,CHURCH,UNIVERSITY PL 990.00 62375 GTC MAIN STREET, INC.*LOT 15 LEASE 2ND INSTALL 2013 5,467.63 64005 COMED UTILITIES 199.52 65070 DUNCANPARKING TECHNOLOGIES, INC.MONTHLY AUTOTRAX FEE - BACK OFFICE (NOVEMBER 2014)12,375.75 65070 PASSPORT PARKING, INC`MONTHLY MOBILE PAY FEES NOVEMBER 2014 (FY 2014)2,159.50 7015 PARKING LOTS & METERS Total 39,663.55 7025 CHURCH STREET GARAGE 53500 COOK COUNTY COLLECTOR *PARKING TAXES 1,280.20 62509 DATAPARK USA, INC.PARKING ACCESS AND REVENUE CONTROL MAINTENANCE 1,000.00 64005 MC SQUARED ENERGY UTILITIES 5,177.93 64505 CALL ONE COMMUNICATION CHARGES 994.03 65050 BIOTEK CORPORATION DE ICING CHEMICALS FOR PARKING DECKS-FY2014 952.02 65050 DATAPARK USA, INC.TRANSPONDER TAGS 2,655.04 7025 CHURCH STREET GARAGE Total 12,059.22 7036 SHERMAN GARAGE 53500 COOK COUNTY COLLECTOR *PARKING TAXES 1,934.50 62225 BIOTEK CORPORATION DE ICING CHEMICALS FOR PARKING DECKS-FY2014 1,500.00 62425 THYSSENKRUPP ELEVATOR ELEVATOR SERVICES (2014)25,052.31 1057 of 332 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01/13/2015 62509 DATAPARK USA, INC.PARKING ACCESS AND REVENUE CONTROL MAINTENANCE 2,550.00 62660 INLAND AMERICAN RETAIL MANAGEMENT LLC MAINTENANCE 7,016.41 64005 MC SQUARED ENERGY UTILITIES 11,601.34 64505 AT & T *COMMUNICATION CHARGES 265.22 64505 CALL ONE COMMUNICATION CHARGES 1,814.36 65050 DATAPARK USA, INC.TRANSPONDER TAGS 2,955.04 7036 SHERMAN GARAGE Total 54,689.18 7037 MAPLE GARAGE 53500 COOK COUNTY COLLECTOR *PARKING TAXES 1,781.68 53510 COOK COUNTY COLLECTOR *PARKING TAXES 459.00 62225 BIOTEK CORPORATION DE ICING CHEMICALS FOR PARKING DECKS-FY2014 2,400.00 62225 BIOTEK CORPORATION DE ICING CHEMICALS FOR PARKING DECKS-FY2014 284.69 62509 DATAPARK USA, INC.PARKING ACCESS AND REVENUE CONTROL MAINTENANCE 2,000.00 64005 MC SQUARED ENERGY UTILITIES 11,113.98 64015 NICOR UTILITIES 83.41 64505 CALL ONE COMMUNICATION CHARGES 1,271.50 68205 DATAPARK USA, INC.TRANSPONDER TAGS 2,955.04 7037 MAPLE GARAGE Total 22,349.30 505 PARKING SYSTEM FUND Total 171,421.45 510 WATER FUND 7100 WATER GENERAL SUPPORT 12200 NORTHWEST WATER COMMISSION TRUE UP PAYMENT WATER CONTRACT 180,696.64 22700 HAUBRICH, L DOUBLE PAYMENT OF FINAL BILL 97.81 22700 STOIMENOFF, TREVOR WATER OVERPAYMENT 356.81 22700 MORNING SIDE TERR CONDO CAGAN WATER OVERPAYMENT 1,805.11 22700 ASHRAF YOUSSEF WATER OVERPAYMENT 92.27 56140 ILLINOIS DEPT OF REVENUE *SALES TAX NOVEMBER 468.00 62210 EVANSTON BLUE PRINT CO., INC.SEWER DAILY WORK REPORTS 120.00 62295 PAUL B. BRUNGER REIMBURSEMENT-OPERATOR'S LICENSE 240.00 62295 GLENVIEW, VILLAGE OF NIPSTA TRENCHING & COMPETENT PERSON TRAINING 210.00 62295 VICKI J. BINER REIMBURSEMENT-HARRIS NORTH STAR CONFERENCE 40.00 62295 CARNAHAN, REID REIMBURSEMENT-OPERATOR'S LICENSE 240.00 62315 FEDERAL EXPRESS CORP.OVERNIGHT SHIPPING 15.26 64505 BYTRONICS, INC., BASIN TECH CENTRE MONTHLY SUPPORTS FOR DIG TRACK TICKETS 138.60 64540 NEXTEL *COMMUNICATION CHARGES 237.43 65095 OFFICE DEPOT OFFICE SUPPLIES 175.55 7100 WATER GENERAL SUPPORT Total 184,933.48 7105 PUMPING 64005 MC SQUARED ENERGY UTILITIES 107,494.38 64015 NICOR UTILITIES 1,035.78 64505 CALL ONE COMMUNICATION CHARGES 156.94 64540 NEXTEL *COMMUNICATION CHARGES 190.82 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02 7105 PUMPING Total 108,953.94 7110 FILTRATION 64540 NEXTEL *COMMUNICATION CHARGES 163.56 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02 65015 U.S. ALUMINATE ALUMINA TRIHYDRATE (PER SPEC)34,060.85 65015 KEY CHEMICAL, INC.HYDROFLUOSILIC ACID (PER SPEC)12,362.58 7110 FILTRATION Total 46,663.01 7115 DISTRIBUTION 62210 ON TRACK FULFILLMENT INC.MAILING & POSTAGE 34.68 62210 ON TRACK FULFILLMENT INC.MAILING & POSTAGE 75.00 62275 ON TRACK FULFILLMENT INC.MAILING & POSTAGE 80.00 62275 ON TRACK FULFILLMENT INC.MAILING & POSTAGE 20.74 64540 NEXTEL *COMMUNICATION CHARGES 343.14 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02 65055 MID AMERICAN WATER OF WAUCONDA INC.18" MJRW GATE VALVE WITH ACCESSORIES 9,084.00 65055 MID AMERICAN WATER OF WAUCONDA INC.WATER DISTRIBUTION SYSTEM MATERIALS (14-06)19,778.40 65055 HD SUPPLY WATERWORKS, LTD.REPAIR CLAMPS 1,668.00 65055 G & M TRUCKING, INC.GRANULAR MATERIALS (14-06) 1-YEAR EXTENSION 4,141.67 7115 DISTRIBUTION Total 35,301.65 7120 WATER METER MAINTENANCE 62245 WATER SERVICES COMPANY METER TESTING 385.21 64540 NEXTEL *COMMUNICATION CHARGES 62.54 65070 WATER SERVICES COMPANY METER TESTING 1,084.79 7120 WATER METER MAINTENANCE Total 1,532.54 7125 OTHER OPERATIONS 65080 WATER PRODUCTS CO.VALVES BOXES 3,355.00 7125 OTHER OPERATIONS Total 3,355.00 1158 of 332 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01/13/2015 7130 WATER CAPITAL OUTLAY 65550 RUSH TRUCK CENTERS OF ILLINOIS, INC #920 REPLACEMENT VEHICLE 133,297.00 65702 AIR ONE EQUIPMENT SCBA EQUIPMENT 17,895.00 65702 GREELEY AND HANSEN ELECTRICAL SAFETY PROGRAM AND TRAINING 9,950.00 65702 DITCH WITCH MIDWEST HAMMERHEAD MOLE 4,820.00 7130 WATER CAPITAL OUTLAY Total 165,962.00 510 WATER FUND Total 546,701.62 513 WATER DEPR IMPRV & EXTENSION FUND 7330 WATER FUND DEP, IMP, EXT 62145 CDM SMITH, INC.14-10 RESERVOIR PLANNING STUDY 13,202.66 733092 62145 TANK INDUSTRY CONSULTANTS ENG. SVCS STANDPIPE PAINTING (RFP 13-61)8,968.50 733105 65515 GLENBROOK EXCAVATING & CONCRETE INC.FINISHED WATER METERING (BID 13-69)42,987.47 733101 65515 WATER RESOURCES AMI SYSTEM (13-04) - REMAINING AMOUNT 99,069.51 733103 65515 FER-PAL CONSTRUCTION USA, LLC WATER MAIN LINING - WASHINGTON STREET 6,141.81 733122 65515 DAHME MECHANICAL INDUSTRIES, INC.CHLORINE FEED SYSTEM IMPROVEMENTS 20,682.90 733102 65515 A LAMP CONCRETE CONTRACTORS, INC.A LAMP-W/M & STREET R/S CIP2 256,079.68 7330 WATER FUND DEP, IMP, EXT Total 447,132.53 513 WATER DEPR IMPRV & EXTENSION FUND Total 447,132.53 515 SEWER FUND 7400 SEWER MAINTENANCE 62415 G & L CONTRACTORS, INC DEBRIS HAULING (13-63)6,720.00 742520 62461 C.T.R. SYSTEMS, INC.2014 CIPP SPOT LINE SEWER REHAB (14-13)48,114.00 64540 NEXTEL *COMMUNICATION CHARGES 226.09 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 7400 SEWER MAINTENANCE Total 55,098.10 7420 SEWER IMPROVEMENTS 742521 65515 A LAMP CONCRETE CONTRACTORS, INC.A LAMP-CIP 3 206,000.00 65515 A LAMP CONCRETE CONTRACTORS, INC.A LAMP-W/M & STREET R/S CIP2 34,026.35 7420 SEWER IMPROVEMENTS Total 240,026.35 515 SEWER FUND Total 295,124.45 520 SOLID WASTE FUND 7685 REFUSE COLLECT & DISPOSAL 56155 ILLINOIS DEPT OF REVENUE *SALES TAX NOVEMBER 60.00 62405 WELLS FARGO BANK, N.A.*FY2014 SWANCC CAPITAL, OPERATIONS AND MANAGEMENT FEE 70,373.60 62415 GROOT RECYCLING & WASTE SERVICES FY2014 RESIDENTIAL REFUSE COLLECTION 138,186.00 62415 GROOT RECYCLING & WASTE SERVICES NORTHWESTERN STUDENT MOVE OUT FALL 3,266.07 62415 SOLID WASTE AGENCY RECYCLING TRANSFER FEE 753.83 68310 WELLS FARGO BANK, N.A.*FY2014 SWANCC CAPITAL, OPERATIONS AND MANAGEMENT FEE 3,088.42 7685 REFUSE COLLECT & DISPOSAL Total 215,727.92 7690 RESIDENTIAL RECYCLING COL 64015 NICOR UTILITIES 378.55 7690 RESIDENTIAL RECYCLING COL Total 378.55 7695 YARD WASTE COLLECTION 62415 GROOT RECYCLING & WASTE SERVICES 2014 YARD WASTE COLLECTION 71,574.00 7695 YARD WASTE COLLECTION Total 71,574.00 520 SOLID WASTE FUND Total 287,680.47 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING 100.00 64505 CALL ONE COMMUNICATION CHARGES 379.56 64540 NEXTEL *COMMUNICATION CHARGES 190.82 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 65095 OFFICE DEPOT OFFICE SUPPLIES 88.19 7705 GENERAL SUPPORT Total 796.58 7710 MAJOR MAINTENANCE 62240 CARQUEST EVANSTON EQUIPMENT SCANNER 3,395.00 62240 CARQUEST EVANSTON ROBINAIR A/C MACHINE 4,037.49 62275 UNITED PARCEL SERVICE SHIPPING 11.67 62295 CHICAGO PARTS & SOUND, LLC FORD TRAINING 640.00 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 585.72 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 835.12 65015 1ST AYD CORPORATION AEROSOL CHEMICALS 877.44 1259 of 332 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01/13/2015 65035 CITY WELDING SALES & SERVICE INC.WELDING GASSES 207.16 65035 PALATINE OIL COMPANY, INC 7,129 GALLONS BIODIESEL 21,839.85 65035 PALATINE OIL COMPANY, INC 7000 GALLONS DIESEL 21,184.80 65035 PALATINE OIL COMPANY, INC 8000 GALLONS 87 OCTANE 17,149.68 65035 PALATINE OIL COMPANY, INC 8000 GALLONS UNLEADED 20,234.74 65060 ATLAS BOBCAT, INC.RUBBER EDGE 1,325.10 65060 BUCK BROTHERS, INC.#604 BROOM SHOE 190.66 65060 CUMBERLAND SERVICENTER #704 HEAD FILTER 389.88 65060 CUMBERLAND SERVICENTER #714 OUTSIDE REPAIR 663.59 65060 CUMBERLAND SERVICENTER BOWER MOTOR SWITCH 208.29 65060 CUMBERLAND SERVICENTER DOOR LATCH 83.92 65060 CUMBERLAND SERVICENTER FUEL PUMP 452.47 65060 DOUGLAS TRUCK PARTS WATER REMOVER 81.36 65060 GROVER WELDING COMPANY #718 HOPPER REPAIR 636.69 65060 GROVER WELDING COMPANY #923 WELD REPAIR 80.00 65060 CHICAGO HARLEY-DAVIDSON SIREN BOXES AND LIGHTING 4,200.00 65060 HAVEY COMMUNICATIONS INC.#161 EMERGENCY LIGHTING 570.45 65060 HAVEY COMMUNICATIONS INC.#27 NEW UPLIFT 2,335.50 65060 HAVEY COMMUNICATIONS INC.#27 REMOVAL 125.00 65060 HAVEY COMMUNICATIONS INC.#35 RED LED WARNING LIGHT 58.95 65060 HAVEY COMMUNICATIONS INC.CAR #71 UPLIFT 2,820.60 65060 HAVEY COMMUNICATIONS INC.LIGHT & SIREN CONTROL SYSTEM 104.50 65060 HAVEY COMMUNICATIONS INC.PA/AIR HORN 29.50 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERY PURCHASES 1,359.40 65060 LEACH ENTERPRISES, INC.1/2 FP FLAT FACE 69.79 65060 LEACH ENTERPRISES, INC.3 AIR DRYERS 238.52 65060 LEACH ENTERPRISES, INC.AIR DRYER CORE 493.12 65060 LEACH ENTERPRISES, INC.AXLE WASHER 59.04 65060 LEACH ENTERPRISES, INC.BRAKE CHAMBERS 469.61 65060 LEACH ENTERPRISES, INC.DESICCANT CARTRIDGE 254.60 65060 LEACH ENTERPRISES, INC.DIESEL FUEL ADDITIVE 254.05 65060 LEACH ENTERPRISES, INC.FILTERS 146.40 65060 LEACH ENTERPRISES, INC.RETURNED PARTS -66.67 65060 LEACH ENTERPRISES, INC.STOP LIGHT SWITCH 37.61 65060 MONROE TRUCK EQUIPMENT 6 FILTERS 83.64 65060 MONROE TRUCK EQUIPMENT ANTI ICING PUMP FITTINGS 1,138.24 65060 MONROE TRUCK EQUIPMENT HYDRAULIC CYLINDER 679.82 65060 MONROE TRUCK EQUIPMENT LIQUID MELTER FITTING 234.40 65060 MONROE TRUCK EQUIPMENT SALT SPREADER 112.21 65060 MOTION INDUSTRIES INC.BALL BEARINGS PUMP 14.61 65060 MOTION INDUSTRIES INC.BEARINGS 49.92 65060 NORTH SHORE TOWING #50 TIE CHANGE 50.00 65060 NORTH SHORE TOWING #504 TOW & HOOK 145.00 65060 NORTH SHORE TOWING #931 TOW & HOOK 95.00 65060 NORTH SHORE TOWING WINCHING 15.00 65060 PATTEN INDUSTRIES GASKET 59.16 65060 RUNNION EQUIPMENT CO.OSHA INSPECTION & REPAIRS #583 3,963.71 65060 RUSSO POWER EQUIPMENT SPREADER CONTROL 800.04 65060 SPRING ALIGN #321 BUSHING KIT 371.12 65060 SPRING ALIGN NEW SPRINGS 470.00 65060 STANDARD EQUIPMENT COMPANY #720 ACTUATOR 1,975.63 65060 STANDARD EQUIPMENT COMPANY HOSE PVC 154.54 65060 STANDARD EQUIPMENT COMPANY HYDRAULIC CYLINDER 1,022.60 65060 STANDARD EQUIPMENT COMPANY HYDRAULIC MOTOR 635.52 65060 STANDARD EQUIPMENT COMPANY PIN-QUICK RELEASE 11.24 65060 STANDARD EQUIPMENT COMPANY SHAFT KEY 33.10 65060 STANDARD EQUIPMENT COMPANY STREET SWEEPER PARTS 2,327.82 65060 STANDARD EQUIPMENT COMPANY TAILGATE PARTS 200.74 65060 STANDARD EQUIPMENT COMPANY TRUCK # 956 REPAIRS 37,178.96 65060 VERMEER MIDWEST CHIPPER BLADE 69.00 65060 SKF LUBRICATION SYSTEMS USA AUTO LUBE FITTINGS 134.57 65060 SKF LUBRICATION SYSTEMS USA HYDRAULIC FITTINGS 1,127.27 65060 WHOLESALE DIRECT INC JUMPER BOX 178.62 65060 WHOLESALE DIRECT INC LIGHTING 101.56 65060 WEST SIDE EXCHANGE #568 WORK LIGHT 159.58 65060 WEST SIDE EXCHANGE #680 HYDRAULIC FITTINGS 89.46 65060 WEST SIDE EXCHANGE #953 BACK HOE LOADER PARTS 425.97 65060 WEST SIDE EXCHANGE #953 FITTINGS 13.63 65060 WEST SIDE EXCHANGE #953 FREIGHT FOR STARTER 20.63 65060 WEST SIDE EXCHANGE #954 STARTER INSTALL 1,395.28 65060 WEST SIDE EXCHANGE 4 WORK LIGHTS 463.08 65060 WEST SIDE EXCHANGE FLOOD LAMP 257.83 65060 GEIB INDUSTRIES, INC.#722 HYDRAULIC HOSE 191.86 65060 ICEMANN ARENA SERVICES #426 REPAIRS 1,054.30 65060 GLOBAL EMERGENCY PRODUCTS, INC.#321 EXHAUST TUBE 757.93 65060 GLOBAL EMERGENCY PRODUCTS, INC.LIGHTING 267.20 65060 GLOBAL EMERGENCY PRODUCTS, INC.SEAT BELT 3-POINT 242.73 65060 GLOBAL EMERGENCY PRODUCTS, INC.TUBE COOLANT 479.61 65060 BILL'S AUTO & TRUCK REPAIR #449 BLOWER MOTOR REPAIRS 515.09 65060 A & A TRANSMISSION CORP.#2005 REPAIRS 290.00 1360 of 332 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01/13/2015 65060 A & A TRANSMISSION CORP.#2015 REPAIRS 667.20 65060 CARQUEST EVANSTON #322 RADIATOR CAP 12.06 65060 CARQUEST EVANSTON #342 BRAKE PADS 169.16 65060 CARQUEST EVANSTON #626 OIL PRESS SWITCH 11.56 65060 CARQUEST EVANSTON #932 BRAKE PADS 100.08 65060 CARQUEST EVANSTON 12V EXTENSION CORD 19.00 65060 CARQUEST EVANSTON AIR FILTERS 462.01 65060 CARQUEST EVANSTON BRACKET 4.50 65060 CARQUEST EVANSTON BRAKE FLUID 115.14 65060 CARQUEST EVANSTON BRAKE ROTOR 26.51 65060 CARQUEST EVANSTON COOLANT FILTERS 37.80 65060 CARQUEST EVANSTON DRAIN VALVES 144.32 65060 CARQUEST EVANSTON FAN BELTS 40.90 65060 CARQUEST EVANSTON FUEL CAP 8.15 65060 CARQUEST EVANSTON FUEL FILTERS 274.54 65060 CARQUEST EVANSTON HYDRAULIC FITTINGS 385.78 65060 CARQUEST EVANSTON INFLATOR/DGT GAUGE 49.71 65060 CARQUEST EVANSTON LIGHTS 33.60 65060 CARQUEST EVANSTON MED THREADLOCKER 62.58 65060 CARQUEST EVANSTON OCTANE BOOST & LEAD SUB 72.72 65060 CARQUEST EVANSTON OIL & AIR FILTER 239.09 65060 CARQUEST EVANSTON PVC SPLIT LOOM 19.00 65060 CARQUEST EVANSTON RADIATOR CAP 9.73 65060 CARQUEST EVANSTON RADIATOR CAP 4.31 65060 CARQUEST EVANSTON RETURNED PARTS -49.71 65060 CARQUEST EVANSTON SWITCH 79.18 65060 CARQUEST EVANSTON TIE STRAPS 19.00 65060 GOLF MILL FORD #113 BATTERY REPLACED 253.95 65060 GOLF MILL FORD #14 CONTROL ARM 241.18 65060 GOLF MILL FORD #145 ENGINE COOLER 370.60 65060 GOLF MILL FORD #163 ENGINE REPAIR 678.77 65060 GOLF MILL FORD #166 MIRROR ASSY 148.50 65060 GOLF MILL FORD #301 BRAKE PARTS 672.58 65060 GOLF MILL FORD #301 FRONT PADS/ROTORS 209.90 65060 GOLF MILL FORD #504 ENGINE REPAIR 1,351.60 65060 GOLF MILL FORD #51 MOTOR MOUNT 75.81 65060 GOLF MILL FORD #51 RADIATOR HOSE 47.46 65060 GOLF MILL FORD #51 TRANS MOUNT 97.36 65060 GOLF MILL FORD #528 FUSE BOX 219.59 65060 GOLF MILL FORD #544 RUNNING BOARD 300.59 65060 GOLF MILL FORD #551 WIPER NOZZLES 16.40 65060 GOLF MILL FORD #57 TRAILING ARMS 241.18 65060 GOLF MILL FORD #626 OIL PRESSURE SWITCH 34.06 65060 GOLF MILL FORD #68 CONTROL ARMS 241.18 65060 GOLF MILL FORD #931 DOOR LATCH & SWITCH 53.17 65060 GOLF MILL FORD #931 ENGINE REPAIR 1,345.68 65060 GOLF MILL FORD #932 BELTS & PULLEYS 329.32 65060 GOLF MILL FORD BOLT 15.40 65060 GOLF MILL FORD RADIATOR CAP 17.10 65060 GOLF MILL FORD RETURNED PARTS -284.06 65060 GOLF MILL FORD WIPER NOZZLES & HOSE 16.40 65060 R.N.O.W., INC.TAIL GATE SEAL 448.41 65060 SUBURBAN ACCENTS, INC.#59 GRAPHICS 125.00 65060 SUBURBAN ACCENTS, INC.CITY LOGOS 169.10 65060 SUBURBAN ACCENTS, INC.LARGE CITY LOGOS 372.00 65060 ORLANDO AUTO TOP #549 REAR SLIDER REPLACED 675.00 65060 CHICAGO PARTS & SOUND, LLC ALTERNATOR ASY 431.73 65060 CHICAGO PARTS & SOUND, LLC BRAKE PARTS 590.14 65060 CHICAGO PARTS & SOUND, LLC BRAKE ROTORS 948.60 65060 ADVANCED PROCLEAN INC.POWER WASHING EQUIPMENT 931.10 65060 PALATINE OIL COMPANY, INC BULK OIL 5,565.10 65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR CHUCK ATTACHMENT 8.99 65060 APC STORES, INC., DBA BUMPER TO BUMPER FILTERS 68.36 65060 APC STORES, INC., DBA BUMPER TO BUMPER LAMP 64.92 65060 APC STORES, INC., DBA BUMPER TO BUMPER MOUNTING BRACKET 35.28 65060 APC STORES, INC., DBA BUMPER TO BUMPER RATCHET STRAPS 45.76 65060 APC STORES, INC., DBA BUMPER TO BUMPER RETURNED PARTS -109.95 65060 APC STORES, INC., DBA BUMPER TO BUMPER THERMOSTAT 14.18 65060 THE CHEVROLET EXCHANGE #63 BATTERY CABLES 189.11 65060 THE CHEVROLET EXCHANGE #63 RADIATOR 201.57 65060 THE CHEVROLET EXCHANGE #67 REPLACE RADIATOR 1,001.59 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #314 BRAKES 1,354.60 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #314 CALIPERS 629.97 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #314 HOSE 94.66 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #451 BLOWER MOTOR 215.24 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #451 CLIMATE CONTROL 555.25 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #612 BRAKE CHAMBER 99.28 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #623 THROTTLE VALUE 368.73 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #704 FUEL TRANSFER PUMP 177.38 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #736 Z-FILTERS 66.12 1461 of 332 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01/13/2015 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #923 EXHAUST REPAIR 208.69 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC HUB LOCKS 33.76 65060 MILLER HYDRAULIC SERVICE, INC.CYLINDER REPAIR 628.22 65060 MILLER HYDRAULIC SERVICE, INC.HYDRAULIC CYLINDER REBUILD 753.26 65060 MILLER HYDRAULIC SERVICE, INC.REBUILD ACTUATOR 628.22 65065 WENTWORTH TIRE SERVICE #613 TIRE REPAIR 140.00 65065 WENTWORTH TIRE SERVICE #714 TIRE REPAIR 295.00 65065 WENTWORTH TIRE SERVICE #718 TIRES 191.00 65065 WENTWORTH TIRE SERVICE #721 TIRES 867.95 65065 WENTWORTH TIRE SERVICE 12 NEW TIRES 1,294.56 65065 WENTWORTH TIRE SERVICE 4 NEW TIRES 3,372.50 65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASES 719.34 65065 WENTWORTH TIRE SERVICE TIRE PURCHASES 133.00 65065 WENTWORTH TIRE SERVICE TIRE REPAIR 112.00 65065 WENTWORTH TIRE SERVICE TIRE SERVICE 205.00 65065 WENTWORTH TIRE SERVICE TIRE SERVICE 119.00 65070 HIGH PSI LTD.PRESSURE WASHER REPAIRS 496.69 65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 131.83 7710 MAJOR MAINTENANCE Total 204,106.70 600 FLEET SERVICES FUND Total 204,903.28 601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 62375 UNITED RENTALS ROLLER RENTAL FOR STREET DIVISION 905.86 65550 ATLAS BOBCAT, INC.ROTARY BROOM ATTACHMENTS FOR TOOLCATS 10,998.00 65550 HAVEY COMMUNICATIONS INC.#161 EMERGENCY LIGHTING 570.45 65550 HAVEY COMMUNICATIONS INC.#27 NEW UPLIFT 2,335.50 65550 HAVEY COMMUNICATIONS INC.#27 REMOVAL 125.00 65550 HAVEY COMMUNICATIONS INC.#35 RED LED WARNING LIGHT 58.95 65550 HAVEY COMMUNICATIONS INC.CAR #71 UPLIFT 2,820.60 65550 HAVEY COMMUNICATIONS INC.LIGHT & SIREN CONTROL SYSTEM 104.50 65550 HAVEY COMMUNICATIONS INC.PA/AIR HORN 29.50 65550 CURRIE MOTORS VEHICLE REPLACEMENTS 432 44,394.00 7780 VEHICLE REPLACEMENTS Total 62,342.36 601 EQUIPMENT REPLACEMENT FUND Total 62,342.36 605 INSURANCE FUND 7800 RISK MANAGEMENT 62110 SAFETY NATIONAL CASUALTY CORPORATION AUDIT WORKERS COMPENSATION 13,001.00 62266 CCMSI CLAIMS TRUE UP FEE 3/13 - 2/14 34,150.00 62310 SEAN E. MALLOY REIMBURSEMENT-FMS SEMINAR 1,551.36 65085 AIR ONE EQUIPMENT TURN OUT GEAR 28,160.03 66054 SENIORS CHOICE *INSURANCE PREMIUM 1,955.79 7800 RISK MANAGEMENT Total 78,818.18 7801 EMPLOYEE BENEFITS 57235 NCPERS GROUP LIFE INSURANCE NCPERS GROUP LIFE INSURANCE-MONTHLY INVOICE 144.00 66050 HSA BANK, A DIVISION OF WEBSTER BANK N.A HSA BANK-MONTHLY INVOICE 19.25 7801 EMPLOYEE BENEFITS Total 163.25 605 INSURANCE FUND Total 78,981.43 700 FIRE PENSION FUND 8000 FIREFIGHTERS' PENSION 61755 ROMANO BROTHERS *CONTINUING EDUCATION REFUND 400.00 8000 FIREFIGHTERS' PENSION Total 400.00 700 FIRE PENSION FUND Total 400.00 Grand Total 4,019,133.27 1562 of 332 CITY OF EVANSTON BILLS LIST FY 2014 PERIOD ENDING 01/13/2015 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT GENERAL 2315.53675 VARIOUS AMBULANCE REFUNDS 2,831.54 100.21705 VARIOUS RECTRAC REFUNDS 1,457.37 4,288.91 INSURANCE VARIOUS VARIOUS WORKERS COMP 14,971.26 VARIOUS VARIOUS WORKERS COMP 4,862.27 VARIOUS VARIOUS WORKERS COMP 14,012.86 VARIOUS VARIOUS WORKERS COMP 10,570.16 VARIOUS VARIOUS CASUALTY LOSS 26,365.24 70,781.79 NSP2 VARIOUS BRINSHORE DEVELOPMENT LLC REAL ESTATE ACTIVITIES #67 50,198.34 50,198.34 SEWER 7610.68305 IEPA LOAN DISBURSEMENT SEWER FUND 90,535.08 7570.68305 IEPA LOAN DISBURSEMENT SEWER FUND 272,601.06 7530.68305 IEPA LOAN DISBURSEMENT SEWER FUND 76,555.83 7535.68305 IEPA LOAN DISBURSEMENT SEWER FUND 50,007.81 7540.68305 IEPA LOAN DISBURSEMENT SEWER FUND 150,776.12 7550.68305 IEPA LOAN DISBURSEMENT SEWER FUND 129,962.47 770,438.37 VARIOUS VARIOUS TWIN EAGLE NATURAL GAS - NOVEMBER, 2014 17,874.56 17,874.56 913,581.97 Grand Total 4,932,715.24 PREPARED BY DATE APPROVED BY DATE 1663 of 332 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01/13/2015 FY 2015 100 GENERAL FUND 2205 POLICE ADMINISTRATION 62360 PIONEER PRESS 2015 MEMBERSHIP 108.00 62380 CRITICAL REACH 2015 MEMBERSHIP 825.00 2205 POLICE ADMINISTRATION Total 933.00 100 GENERAL FUND Total 933.00 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 62360 SUNGARD PUBLIC SECTOR USERS GROUP 2015 MEMBERSHIP 195.00 62360 APCO INTERNATIONAL 2015 MEMBERSHIP 92.00 62509 PREON POWER MAINTENANCE AGREEMENT 1,350.00 65085 COMMUNICATIONS LABORATORIES STANDARD LICENSE 2015 598.00 5150 EMERGENCY TELEPHONE SYSTM Total 2,235.00 205 EMERGENCY TELEPHONE (E911) FUND Total 2,235.00 Grand Total 3,168.00 1764 of 332 CITY OF EVANSTON BILLS LIST FY 2015 PERIOD ENDING 01/13/2015 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT VARIOUS IPBC HEALTH INSURANCE PREMIUM 1,069,810.40 1,069,810.40 VARIOUS VARIOUS WELLS FARGO DEBT SERVICE PAYMENTS- DUE 01/01/2015 1,430,263.12 1,430,263.12 2,500,073.52 Grand Total 2,503,241.52 PREPARED BY DATE APPROVED BY DATE 1865 of 332 Bank of America Credit Card Statement for the Period ending November 30, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTERTHE HOME DEPOT 1902 $ 55.13 11/06/201464505 TELECOMMUNICATIONS CARRIER LINE CH PAINT FOR 311311 CENTEROFFICE DEPOT #1105 $ 25.37 11/06/201464505 TELECOMMUNICATIONS CARRIER LINE CH RUBBER STAMP FOR 311311 CENTERSNAPENGAGE CHAT $ 49.00 11/17/201464505 TELECOMMUNICATIONS CARRIER LINE CH MONTHLY 311 COST FOR LIVE CHAT AND LIVE TEXT.311 CENTERICMA INTERNET $ 175.00 11/17/201464505 TELECOMMUNICATIONS CARRIER LINE CH YEARLY DUES ICMAADMN SVCS / ADMINEBS $ 25.00 11/06/201462295 TRAINING & TRAVELILCMA METRO LUNCHEON REGISTRATION FOR MARTIN LYONSADMN SVCS / ADMINMARRIOTT CONF CTR NORM $ (0.01) 11/11/2014 62295 TRAINING & TRAVELGFOA CONFERENCEADMN SVCS / ADMINCITY OF EVANSTON-CH $ 2.00 11/12/201462295 TRAINING & TRAVELPARKING FOR CELTIC KNOT SPEAKING ENGAGEMENTADMN SVCS / ADMINSUN TIMES ADV $ 241.60 11/14/201462205 ADVERTISINGPUBLIC HEARING AND TAX LEVY ADS FOR 2015 PROPOSED BUDGETADMN SVCS / ADMINAPL ITUNES.COM/BILL $ 10.99 11/17/2014 62295 TRAINING & TRAVEL BOOK PURCHASEADMN SVCS / ADMINCITY OF EVANSTON $ 3.00 11/17/2014 62295 TRAINING & TRAVEL PARKING FOR CHIEF'S LUNCHEONADMN SVCS / FINANCETRIBUNE MEDIA GROUP $ 1,814.00 11/05/2014 62145 ENGINEERING SERVICESAD NOTICE CLARK ST BEACH BIRD HABITAT RESTORATION 415424 LAKEFRONT CLARK ST BIRD ADMN SVCS / FINANCESUN TIMES ADV $ 70.40 11/11/2014 62474 HEALTH PROTECTION GRANTAD NOTICE RFP 14-61 CITY WIDE RODENT CONTROL PROGRAMADMN SVCS / FINANCESUN TIMES ADV $ 88.00 11/18/2014 62205 ADVERTISINGAD NOTICE RFP 14-52 RECORDING EVANSTON LANDMARK STATUS ON DEEDS AND INVENTORYADMN SVCS /HUMAN RESASTD $ 229.00 11/05/2014 62360 MEMBERSHIP DUES MEMBERSHIP IN ASSOCIATION FOR TRAINING & DEV.ADMN SVCS /HUMAN RESSAFETY STAR $ 390.00 11/17/2014 65125 OTHER COMMODITIESSAFETY SCOREBOARDS - PW & UTILITIESADMN SVCS /HUMAN RESIL GOVMT FIN OFF ASSOC $ 250.00 11/20/201462512 RECRUITMENT SERVICESPOSTING FOR ACCOUNTING MANAGERADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ 392.67 11/03/201465555 PERSONAL COMPUTER EQ3 USB DOCKING STATIONS FOR FINANCE AND RECADMN SVCS/INFO SYSBC. BASECAMP 2479787 $ 20.00 11/03/201464545 (IS ONLY) PERSONAL COMP SOFTWAREMONTHLY BASECAMP. TERMINATING ACCOUNT NEXT MONTH. MOVING TO ASANA.ADMN SVCS/INFO SYSAMAZON.COM $ 6.97 11/05/201465555 PERSONAL COMPUTER EQDRY ERASE MARKERSADMN SVCS/INFO SYSAMAZON.COM $ 65.99 11/05/201465555 PERSONAL COMPUTER EQWHITE BOARDADMN SVCS/INFO SYSAMAZON.COM $ 77.64 11/06/201465555 PERSONAL COMPUTER EQ8 KEYBOARDSADMN SVCS/INFO SYSAMAZON.COM $ 63.60 11/06/201465555 PERSONAL COMPUTER EQ8 OPTICAL MICEADMN SVCS/INFO SYSBRAVESOFTTECH $ 187.50 11/06/201464545 (IS ONLY) PERSONAL COMP SOFTWARE IRIS SUPPORT.ADMN SVCS/INFO SYSAMAZON.COM $ 54.61 11/06/201465555 PERSONAL COMPUTER EQPRINTER TRANSFER ROLLERADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 54.10 11/13/201465555 PERSONAL COMPUTER EQ4 SETS OF SPEAKERS AND WIPES FOR ELECTRONICSADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 189.48 11/17/201465555 PERSONAL COMPUTER EQREPLACEMENT BATTERY FOR UPSADMN SVCS/INFO SYSADOBE SYSTEMS, INC. $ 49.99 11/19/201462340 IS SUPPORT FEESMONTHLY CREATIVE CLOUDADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 189.48 11/20/201465555 PERSONAL COMPUTER EQREPLACEMENT BATTERY FOR UPSADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 28.99 11/24/201465555 PERSONAL COMPUTER EQREPLACEMENT LAPTOP BATTERYADMN SVCS/INFO SYSADOBE SYSTEMS, INC. $ 29.99 11/26/201465555 PERSONAL COMPUTER EQADOBE CLOUD SUBSCRIPTIONADMN SVCS/PARKIING SVCSTHE HOME DEPOT 1902 $ 381.22 11/03/201465050 BUILDING MAINTENANCE MATERIALGAS LEAF BLOWER, 2 CYCLE OIL, UTILITY HEATER AND MINOR MAINTENANCE TOOLS FOR SHERMAN AND ADMN SVCS/PARKIING SVCSANDERSON PEST SOLUTION $ 100.00 11/05/2014 65050 BUILDING MAINTENANCE MATERIALMONTHLY PEST CONTROL INVOICE (CHURCH ST. GARAGE)ADMN SVCS/PARKIING SVCSVCG UNIFORM $ 356.15 11/05/201465020 CLOTHINGUNIFORMS FOR NEWLY HIRED PEO.ADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 40.91 11/06/201465050 BUILDING MAINTENANCE MATERIAL SUPPLIES TO REFURBISH SALT SPREADER (TRUCK)ADMN SVCS/PARKIING SVCSOPTICS PLANET INC $ 269.99 11/06/201465020 CLOTHINGUNIFORM COAT FOR PEO.ADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 25.96 11/07/201465050 BUILDING MAINTENANCE MATERIAL PAINT FOR PARKING METER DOMES.ADMN SVCS/PARKIING SVCSBULBS.COM INC $ 19.94 11/10/201465050 BUILDING MAINTENANCE MATERIAL LAMP TESTER FOR SHERMAN PLAZA LOBBY FIXTURES.ADMN SVCS/PARKIING SVCSEVANSTON SIGNS AND GRA $ 300.00 11/10/201462230 SVC TO MAINTAIN MAINSSIGNS FOR PARKING LOTSADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 33.99 11/11/201465085 MINOR EQUIP & TOOLSMINOR TOOLS (1/2X5 1/2 WEDGE ANCHOR)January 12, 2015Page 1 of 1966 of 332 Bank of America Credit Card Statement for the Period ending November 30, 2014ADMN SVCS/PARKIING SVCSCHICAGO BATTERY $ 46.16 11/14/2014 65050 BUILDING MAINTENANCE MATERIAL BATTERY FOR GATOR REPAIR (MAPLE GARAGE)ADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 16.97 11/14/2014 65050 BUILDING MAINTENANCE MATERIAL PAINT FOR PARKING METER DOMESADMN SVCS/PARKIING SVCSCARQUEST 2759 $ 23.33 11/14/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR GATOR REPAIR (MAPLE GARAGE)ADMN SVCS/PARKIING SVCSCARQUEST 2759 $ 2.65 11/14/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR GATOR REPAIR (MAPLE GARAGE)ADMN SVCS/PARKIING SVCSBULBS.COM INC $ 231.71 11/17/2014 65050 BUILDING MAINTENANCE MATERIAL LAMPS FOR SHERMAN PLAZA LOBBY.ADMN SVCS/PARKIING SVCSADVANCE AUTO PARTS #88 $ 1.74 11/17/2014 65050 BUILDING MAINTENANCE MATERIAL MINOR TOLLS 1/2" DRIVE SOCKETS.ADMN SVCS/PARKIING SVCSTHE HOME DEPOT 1902 $ 12.64 11/17/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR GATOR REPAIR (MAPLE GARAGE)ADMN SVCS/PARKIING SVCSCARQUEST 2759 $ 113.97 11/20/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CHARGERS FOR PAY STATION BATTERIESADMN SVCS/PARKIING SVCSAMAZON.COM $ 179.34 11/21/2014 65020 CLOTHINGCOAT FOR NEWLY HIRED PEO.ADMN SVCS/PARKIING SVCSOPTICS PLANET INC $ (269.99) 11/24/2014 65020 CLOTHINGOPTICS PLANET UNABLE TO FULFILL ORDER FOR PEO COAT. CREDIT OF $269.99.ADMN SVCS/PARKIING SVCS259 E ERIE $ 30.00 11/24/2014 62295 TRAINING & TRAVELPARKING FEE FOR SITE VISITS (PARKING AND REVENUE CONTROL SYSTEM)ADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 34.98 11/25/2014 65050 BUILDING MAINTENANCE MATERIAL BATTERY CLAMP AND ANALOG TESTER.ADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 6.46 11/25/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR GATOR REPAIR (MAPLE GARAGE)ADMN SVCS/PARKIING SVCSEVANSTON SIGNS AND GRA $ 110.00 11/28/2014 62230 SVC TO MAINTAIN MAINS PARKING SIGNS FOR LOT 4 AND SHERMAN GARAGEADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ (10.90) 11/28/201465050 BUILDING MAINTENANCE MATERIAL TESTER RETURN. DID NOT WORK PROPERLY.CITY COUNCIL ADMINPRESTONS FLOWERS $ 62.00 11/05/201462370 EXPENSE ALLOWANCEFLOWERS FOR THE DECEASED FATHER OF FORMER 9TH WARD ALDERMAN (HANSEN)CITY COUNCIL ADMINAMTRAK .CO3150652059114 $ 45.90 11/13/2014 62295 TRAINING & TRAVELONE WAY TRAIN TICKET FROM SPRINGFIELD, IL TO CHICAGO FOR NWMC FOR MAYORCITY COUNCIL ADMINAMTRAK .CO3150631066339 $ 45.90 11/13/2014 62295 TRAINING & TRAVELONE WAY TRAIN TICKET FROM SPRINGFIELD, IL TO CHICAGO, IL DEC. 3, 2014 FOR MAYOR (NWMC)CITY COUNCIL ADMINAMTRAK .CO3150605051259 $ 45.90 11/13/2014 62295 TRAINING & TRAVELONE WAY TRAIN TICKET FROM SPRINGFIELD, IL TO CHICAGO, IL FOR MAYOR (NWMC)CITY COUNCIL ADMINAMTRAK .CO3150671071124 $ 45.90 11/13/2014 62295 TRAINING & TRAVELONE WAY TRAIN TICKET TO SPRINGFIELD, IL NOVEMBER 18, 2014 FOR NWMC FOR MAYORCITY COUNCIL ADMINAMTRAK .CO3150656059904 $ 91.80 11/13/2014 62295 TRAINING & TRAVELROUND TRIP TRAIN TICKET FOR DECEMBER 2014-CHICAGO, IL TO SPRINGFIELD FOR MAYOR (NWMC)CITY COUNCIL ADMINCOMCAST CHICAGO $ (321.16) 11/20/2014 64505 TELECOMMUNICATIONS CARRIER LINE CHREIMBURSEMENT FOR HIGH SPEED INTERNET ONLY FOR 8TH WARD ALDERMAN (SEPT., OCT., NOV. & DEC. CITY COUNCIL ADMINAMTRAK - J3150605051259 $ (45.90) 11/24/201462295 TRAINING & TRAVELREIMBURSEMENT FOR ONE WAY TRAIN TICKET SPRINGFIELD, IL TO CHICAGO, IL NOV. 21 FOR MAYOR CITY COUNCIL ADMINAMTRAK - J3150671071124 $ (45.90) 11/26/201462295 TRAINING & TRAVELREIMBURSEMENT FOR ONE WAY TRAIN TICKET SPRINGFIELD, IL TO CHICAGO DEC. 3, 2014 FOR MAYOR CITY COUNCIL ADMINAMTRAK - J3150656059904 $ (91.80) 11/26/201462295 TRAINING & TRAVELREIMBURSEMENT FOR ROUND-TRIP TRAIN TICKET CHICAGO, IL TO SPRINGFIELD, IL DEC. 1, 2014 FOR CITY MGR'S OFFTRATTORIA DOC INC $ 174.00 11/03/2014 65025 FOODCOUNCIL FOODCITY MGR'S OFFFACEBOOK GQ49W6JDV2 $ 56.80 11/03/2014 62205 ADVERTISING WEB ADVERTISINGCITY MGR'S OFFJEWEL #3456 $ 70.78 11/04/2014 65025 FOODHUMAN SERVICES FUNDING SUMMITCITY MGR'S OFFWP ENGINE INC $ 104.00 11/04/2014 62340 IS SUPPORT FEES WEB HOSTINGCITY MGR'S OFFIN MULTILINGUAL CONNE $ 356.52 11/05/2014 62205 ADVERTISINGTRANSLATION FOR DIVERSITY AND INCLUSION SURVEY AND EVANSTON LIFE WINTERCITY MGR'S OFFADOBE SYSTEMS, INC. $ 19.99 11/06/2014 64545 (IS ONLY) PERSONAL COMP SOFTWARE CREATIVE CLOUD MONTHLY SUBSCRIPTION C. AGNEWCITY MGR'S OFFFS JOTFORM $ 9.95 11/06/2014 64545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY SUBSCRIPTIONCITY MGR'S OFFIN MULTILINGUAL CONNE $ 259.56 11/06/2014 62205 ADVERTISINGTRANSLATIONS FOR YOUTH & YOUNG ADULT PROGRAM INFORMATIONCITY MGR'S OFFADOBE SYSTEMS, INC. $ 49.99 11/07/2014 64545 (IS ONLY) PERSONAL COMP SOFTWARE ADOBE SOFTWARECITY MGR'S OFFPANINO'S PIZZERIA OR $ 98.13 11/07/2014 62295 TRAINING & TRAVEL FIRE ADMIN STAFF LUNCHCITY MGR'S OFFZAPIER.COM $ 15.00 11/07/2014 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARECITY MGR'S OFFASANA $ 800.00 11/10/2014 64545 (IS ONLY) PERSONAL COMP SOFTWAREMONTHLY MEMBERSHIP TO ORGANIZATIONAL SOFTWARECITY MGR'S OFFFORMSTACK, LLC $ 750.71 11/10/2014 64545 (IS ONLY) PERSONAL COMP SOFTWARE ONLINE PAYMENT SOFTWARECITY MGR'S OFFGOOGLE GOOGLE STORAGE $ 1.99 11/12/201464545 (IS ONLY) PERSONAL COMP SOFTWARE DATA STORAGE SOFTWARECITY MGR'S OFFPANINO'S PIZZERIA OR $ 168.45 11/14/201462295 TRAINING & TRAVELLUNCH & LEARN: OPEN MEETINGS ACTJanuary 12, 2015Page 2 of 1967 of 332 Bank of America Credit Card Statement for the Period ending November 30, 2014CITY MGR'S OFFAMAZON.COM $ 77.96 11/14/2014 65625 FURNITURES AND FIXTURES MAT FOR SIT/STAND DESKCITY MGR'S OFFAMAZON.COM $ 233.91 11/17/2014 65625 FURNITURES AND FIXTURES 3 MATS FOR SIT/STAND DESKSCITY MGR'S OFFICMA INTERNET $ 848.00 11/17/2014 62360 MEMBERSHIP DUES MEMBERSHIP DUES FOR E. STORLIECITY MGR'S OFFBKF BOOKFRESH $ 24.90 11/17/2014 62512 RECRUITMENT SERVICESRECRUITING SOFTWARECITY MGR'S OFFSUN TIMES ADV $ 494.00 11/18/201462205 ADVERTISINGSHOP EVANSTON ADVERTISEMENTCITY MGR'S OFFPOTBELLY 005 $ 169.25 11/18/201465025 FOODCOUNCIL FOODCITY MGR'S OFFADOBE SYSTEMS, INC. $ 19.99 11/19/201464545 (IS ONLY) PERSONAL COMP SOFTWARE MEMBERSHIP FOR INDESIGNCITY MGR'S OFFAMAZON MKTPLACE PMTS $ 170.77 11/19/201465095 OFFICE SUPPLIESTV CAM FOR ALDERMANIC LIBRARYCITY MGR'S OFFFOOD4LESS #0558 $ 82.98 11/20/201465125 OTHER COMMODITIESLIVABILITY ACADEMYCITY MGR'S OFFNAGW INC $ 100.00 11/20/201462360 MEMBERSHIP DUESMEMBERSHIP IN NAGWCITY MGR'S OFFSTUDENTS PUBLISHING CO $ 396.00 11/20/201465522 BUSINESS DISTRICT IMPROVEMENTS SHOP EVANSTON THREE QUARTER PAGE ADSCITY MGR'S OFFJEWEL #3456 $ 3.29 11/21/201465125 OTHER COMMODITIESLIVABILITY ACADEMYCITY MGR'S OFFJEWEL #3465 $ 14.99 11/21/201465125 OTHER COMMODITIESLIVABILITY ACADEMYCITY MGR'S OFFNATIONAL AWARDS $ 140.00 11/21/201462210 PRINTINGPRINTINGCITY MGR'S OFFOFFICE MAX $ 41.31 11/21/201465125 OTHER COMMODITIESSUPPLIES - 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117.29 11/05/2014 65050 BUILDING MAINTENANCE MATERIAL BEACH HOUSE HEATING PARTS.PRCS/FACSTANDARD PIPE $ 51.36 11/05/2014 65050 BUILDING MAINTENANCE MATERIAL FIREHOUSE #3 SLOP SINK SUPPLIES.PRCS/FACTHE HOME DEPOT 1902 $ 84.35 11/05/2014 65050 BUILDING MAINTENANCE MATERIALFLASHLIGHTS, PLUNGERS AND MAINTENANCE MATERIALS.PRCS/FACSTANDARD PIPE $ 11.11 11/05/2014 65085 MINOR EQUIP & TOOLS MINOR PARTS FOR REPAIR AND MAINTENANCE.PRCS/FACTHE HOME DEPOT 1902 $ 12.82 11/05/2014 65050 BUILDING MAINTENANCE MATERIALMORTAR AND TROWELS FOR REPAIRS AND MAINTENANCE.PRCS/FACRIDDIFORD ROOFING COMP $ 947.00 11/05/2014 65050 BUILDING MAINTENANCE MATERIALREPAIR SUPPLIES AND MATERIALS FOR CIVIC CENTER UPKEEP.January 12, 2015Page 6 of 1971 of 332 Bank of America Credit Card Statement for the Period ending November 30, 2014PRCS/FACWW GRAINGER $ 94.01 11/05/2014 65050 BUILDING MAINTENANCE MATERIAL V-BELTS FOR SERVICE CENTER MAINTENANCE.PRCS/FACAIR CLEANING SPECIALIS $ 685.52 11/06/2014 65050 BUILDING MAINTENANCE MATERIAL AIR FILTERS FOR CIVIC CENTER AND HEAT PUMPS.PRCS/FACLEMOI ACE HARDWARE $ 8.96 11/06/2014 65085 MINOR EQUIP & TOOLS FIREHOUSE #2 SUPPLIES FOR THE KITCHEN.PRCS/FACTHE HOME DEPOT 1902 $ 45.97 11/06/2014 65050 BUILDING MAINTENANCE MATERIALNEOPRENE GLOVES FOR MAINTENANCE AT CIVIC CENTER.PRCS/FACTHE HOME DEPOT 1902 $ 420.96 11/06/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR CIVIC CENTER MAINTENANCE AND UPKEEP.PRCS/FACSQ PETE THE PAINTER, $ 1,450.00 11/07/2014 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER PAINTING SUPPLIES.PRCS/FACPURE ELECTRIC $ 51.36 11/07/2014 65050 BUILDING MAINTENANCE MATERIAL DATA CENTER SUPPLIES AND EQUIPMENT.PRCS/FACPAYPAL JSCBOWHUNTE $ 99.99 11/07/2014 65050 BUILDING MAINTENANCE MATERIAL FOR CIVIC CENTER FLOURESCENT LAMPS.PRCS/FACABLE DISTRIBUTORS $ 683.95 11/07/2014 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR BUILDING MAINTENANCE.PRCS/FACSTANDARD PIPE $ 941.47 11/07/2014 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR CEILING FIXTURES AND BUILDING MAINTENANCE.PRCS/FACPAYPAL DEREK PRICE $ 299.80 11/07/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR CIVIC CENTER MAINTENANCE.PRCS/FACWW GRAINGER $ 44.27 11/07/2014 65050 BUILDING MAINTENANCE MATERIAL SERVICE CENTER REPAIR PARTS.PRCS/FACTHE HOME DEPOT 1902 $ 16.19 11/07/2014 65050 BUILDING MAINTENANCE MATERIALTROWELS, PAINT BRUSHES AND OTHER SUPPLIES FOR MAINTENANCE.PRCS/FACSTANDARD PIPE $ 46.78 11/10/2014 65050 BUILDING MAINTENANCE MATERIAL BUILDING MATERIALS AND MAINTENANCE SUPPLIES.PRCS/FACPURE ELECTRIC $ 244.23 11/10/2014 65050 BUILDING MAINTENANCE MATERIALCONDUITS AND COMPRESSOR FOR REPAIR AND MAINTENANCE.PRCS/FACTHE HOME DEPOT 1902 $ (143.88) 11/10/2014 65515 OTHER IMPROVEMENTSCREDIT FOR FOUNTAIN SQUARE ACTIVITIES LIGHTING.PRCS/FACPURE ELECTRIC $ 21.43 11/10/201465050 BUILDING MAINTENANCE MATERIAL FIREHOUSE #2 BOLTS AND SUPPLIES.PRCS/FACJEWEL #3465 $ 75.21 11/10/201462295 TRAINING & TRAVELMATERIALS FOR CITY MANAGER MEETING.PRCS/FACTHE HOME DEPOT 1902 $ 399.00 11/10/201465085 MINOR EQUIP & TOOLSTOOLS FOR CARPENTRY SHOP.PRCS/FACPURE ELECTRIC $ 49.41 11/10/201465050 BUILDING MAINTENANCE MATERIAL WIRES AND SUPPLIES FOR REPAIR.PRCS/FACLEMOI ACE HARDWARE $ 19.96 11/11/201465085 MINOR EQUIP & TOOLSANTI-FREEZE FLUID FOR MAINTENANCE.PRCS/FACNSC NORTHERN SAFETY CO $ 25.38 11/11/201465050 BUILDING MAINTENANCE MATERIALELASTIC SUPPLY PARTS FOR CIVIC CENTER MAINTENANCE.PRCS/FACSTANDARD PIPE $ 240.98 11/11/2014 65050 BUILDING MAINTENANCE MATERIAL FIREHOUSE #4 REPAIRS AND MAINTENANCE.PRCS/FACSTANDARD PIPE $ 53.83 11/11/2014 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES FOR NOYES TOILET.PRCS/FACWW GRAINGER $ 198.95 11/12/2014 65050 BUILDING MAINTENANCE MATERIAL BUILDING MAINTENANCE AND REPAIR MATERIALS.PRCS/FACSTANDARD PIPE $ 243.36 11/12/2014 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR LIBRARY MAINTENANCE.PRCS/FACLEMOI ACE HARDWARE $ 20.46 11/12/2014 65050 BUILDING MAINTENANCE MATERIAL ROSE GARDEN SHUT OFF SUPPLIES.PRCS/FACSTANDARD PIPE $ 319.80 11/13/2014 65050 BUILDING MAINTENANCE MATERIALCROWN COMMUNITY CENTER MAINTENANCE AND REPAIR SUPPLIES.PRCS/FACSTANDARD PIPE $ 436.60 11/13/2014 65050 BUILDING MAINTENANCE MATERIALDROP IN ANCHOR AND BUILDING MAINTENANCE EQUIPMENT.PRCS/FACSQ MIDWEST ENVIRONMEN $ 1,046.46 11/13/2014 65050 BUILDING MAINTENANCE MATERIAL EQUIPMENT FOR CIVIC CENTER REPAIRS.PRCS/FACSTANDARD PIPE $ 385.09 11/13/2014 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR BUILDING REPAIR AND MAINTENANCE.PRCS/FACTHE HOME DEPOT 1902 $ 25.72 11/13/2014 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR REPAIR AND MAINTENANCE.PRCS/FACANDERSON LOCK CO $ 674.59 11/13/201465050 BUILDING MAINTENANCE MATERIAL PADLOCKS AND CLOSERS FOR CIVIC CENTER.PRCS/FACPURE ELECTRIC $ 26.50 11/13/201465050 BUILDING MAINTENANCE MATERIAL SALT DOME SUPPLIES.PRCS/FACTHE HOME DEPOT 1902 $ 100.00 11/13/201465050 BUILDING MAINTENANCE MATERIAL SAW STAND AND PARTS FOR MAINTENANCE.PRCS/FACTHE HOME DEPOT 1902 $ 37.96 11/13/201465085 MINOR EQUIP & TOOLSSCREWDRIVER SET FOR MAINTENANCE AND REPAIRS.PRCS/FACABLE DISTRIBUTORS $ 77.76 11/13/201465050 BUILDING MAINTENANCE MATERIAL TUBING AND ACCESS PANELS FOR CIVIC CENTER.PRCS/FACJOHNSTONE SUPPLY OF NI $ 8.99 11/13/201465050 BUILDING MAINTENANCE MATERIAL VALVE COILS FOR CIVIC CENTER MAINTENANCE.PRCS/FACSTANDARD PIPE $ 309.66 11/14/201465050 BUILDING MAINTENANCE MATERIALCLAMPS, COUPLINGS AND BUILDING MAINTENANCE MATERIALS.PRCS/FACPURE ELECTRIC $ 341.00 11/14/2014 65050 BUILDING MAINTENANCE MATERIALCONNECTORS, COVER BOXES AND SUPPLIES FOR MAINTENANCE.January 12, 2015Page 7 of 1972 of 332 Bank of America Credit Card Statement for the Period ending November 30, 2014PRCS/FACABLE DISTRIBUTORS $ 82.69 11/14/2014 65050 BUILDING MAINTENANCE MATERIAL COUPLING AND SUPPLIES.PRCS/FACTHE HOME DEPOT 1902 $ 145.38 11/14/2014 65050 BUILDING MAINTENANCE MATERIALFOR CIVIC CENTER HEAT PUMPS AND MAINTENANCE TOOLS.PRCS/FACLEMOI ACE HARDWARE $ 62.37 11/14/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR CIVIC CENTER EXHAUST FAN.PRCS/FACACTIVE ELECTRIC SUPPLY $ 107.82 11/14/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR CIVIC CENTER MAIN LOBBY SPOT LIGHT.PRCS/FACLEMOI ACE HARDWARE $ 61.96 11/14/2014 65050 BUILDING MAINTENANCE MATERIALSHOVELS AND PUSHER FOR CIVIC CENTER MAINTENANCE.PRCS/FACLEMOI ACE HARDWARE $ 35.15 11/17/2014 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER PAINT MATERIALS.PRCS/FACTHE HOME DEPOT 1902 $ 10.67 11/17/2014 65085 MINOR EQUIP & TOOLSMINOR TOOLS AND EQUIPMENT FOR BUILDING MAINTENANCE.PRCS/FACTHE HOME DEPOT 1902 $ 16.83 11/17/2014 65085 MINOR EQUIP & TOOLSMINOR TOOLS FOR CIVIC CENTER MAINTENANCE.PRCS/FACPURE ELECTRIC $ 121.26 11/17/201465050 BUILDING MAINTENANCE MATERIAL SALT DOME BUILDING MAINTENANCE SUPPLIES.PRCS/FACSTANDARD PIPE $ 72.37 11/17/201465050 BUILDING MAINTENANCE MATERIALSTEEL WASHERS, ANCHORS AND NUTS FOR BUILDING REPAIR.PRCS/FACTHE HOME DEPOT 1902 $ 5.74 11/17/2014 65050 BUILDING MAINTENANCE MATERIAL TOOLS AND EQUIPMENT FOR CIVIC CENTER REPAIRS.PRCS/FACLEMOI ACE HARDWARE $ 36.30 11/17/2014 65085 MINOR EQUIP & TOOLSWASHERS, NAILS AND SCREWS FOR MAINTENANCE.PRCS/FACSTANDARD PIPE $ 223.46 11/18/201465050 BUILDING MAINTENANCE MATERIAL BUILDING MAINTENANCE MATERIALS AND SUPPLIES.PRCS/FACSTANDARD PIPE $ 64.69 11/18/201465050 BUILDING MAINTENANCE MATERIAL BUILDING MAINTENANCE MATERIALS.PRCS/FACJOHNSTONE SUPPLY OF NI $ 119.66 11/18/201465050 BUILDING MAINTENANCE MATERIAL VALVES AND MAINTENANCE SUPPLIES.PRCS/FACSTANDARD PIPE $ 507.29 11/19/201465050 BUILDING MAINTENANCE MATERIAL BUILDING MAINTENANCE MATERIALS.PRCS/FACWW GRAINGER $ 1,300.00 11/19/201465050 BUILDING MAINTENANCE MATERIAL CIRCUIT BREAKER FOR LIBRARY MAINTENANCE.PRCS/FACNSC NORTHERN SAFETY CO $ 69.34 11/19/201465090 SAFETY EQUIPMENTSAFETY EQUIPMENT AND TOOLS.PRCS/FACLEMOI ACE HARDWARE $ 14.99 11/19/201465050 BUILDING MAINTENANCE MATERIAL WASHING MACHINE HOSE FOR REPAIR.PRCS/FACTHE HOME DEPOT 1902 $ 68.85 11/20/201465050 BUILDING MAINTENANCE MATERIALCAULK AND MATERIALS FOR MAINTENANCE AND REPAIR.PRCS/FACABLE DISTRIBUTORS $ 61.03 11/20/2014 65050 BUILDING MAINTENANCE MATERIAL CLIPS AND VALVES FOR MAINTENANCE.PRCS/FACPURE ELECTRIC $ 416.86 11/20/2014 65050 BUILDING MAINTENANCE MATERIALCONDUITS, WIRES AND SUPPLIES FOR MAINTENANCE AND REPAIR.PRCS/FACBORNQUIST, INC. $ 83.00 11/20/2014 65050 BUILDING MAINTENANCE MATERIAL MAINTENANCE SUPPLIES AND EQUIPMENT.PRCS/FACWW GRAINGER $ 210.66 11/20/2014 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR CIVIC CENTER REPAIRS AND UPKEEP.PRCS/FACIN ENVIRONMENTAL SERV $ 250.00 11/20/2014 65050 BUILDING MAINTENANCE MATERIAL NOYES TESTING EQUIPMENT.PRCS/FACSTANDARD PIPE $ 50.17 11/20/2014 65050 BUILDING MAINTENANCE MATERIALREPAIR PARTS FOR THE ECOLOGY CENTER SINK/FAUCET.PRCS/FACSTANDARD PIPE $ 86.60 11/20/2014 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES FOR ECOLOGY CENTER SINKS.PRCS/FACSTANDARD PIPE $ 61.52 11/20/2014 65085 MINOR EQUIP & TOOLS WASHERS, NUTS AND MAINTENANCE MATERIALS.PRCS/FACTHE HOME DEPOT 1902 $ 40.72 11/20/2014 65050 BUILDING MAINTENANCE MATERIALWOOD FILLER AND GLUE FOR CIVIC CENTER REPAIR AND MAINTENANCE.PRCS/FACTHE HOME DEPOT 1902 $ 38.24 11/21/2014 65050 BUILDING MAINTENANCE MATERIAL DRILL BITS AND CEMENT FOR CIVIC CENTER UPKEEP.PRCS/FACABLE DISTRIBUTORS $ 22.66 11/21/2014 65050 BUILDING MAINTENANCE MATERIAL MAINTENANCE MATERIALS AND SUPPLIES.PRCS/FACABLE DISTRIBUTORS $ 136.16 11/21/2014 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR HEATER.PRCS/FACABLE DISTRIBUTORS $ 547.72 11/21/2014 65050 BUILDING MAINTENANCE MATERIALPARTS FOR HEATING AND CIVIC CENTER MAINTENANCE.PRCS/FACLEMOI ACE HARDWARE $ 18.97 11/21/2014 65050 BUILDING MAINTENANCE MATERIAL TOOLS AND MATERIALS FOR REPAIRS.PRCS/FACTHE HOME DEPOT 1902 $ 14.49 11/24/2014 65085 MINOR EQUIP & TOOLSBATTERY PACKS AND SUPPLIES.PRCS/FACTHE HOME DEPOT 1902 $ 97.75 11/24/201465050 BUILDING MAINTENANCE MATERIALBUILDING AND MAINTENANCE MATERIALS FOR CIVIC CENTER UPKEEP.PRCS/FACPURE ELECTRIC $ 183.55 11/24/2014 65050 BUILDING MAINTENANCE MATERIALCARBIDE HOLE CUTTER FOR SALT DOME MAINTENANCE.PRCS/FACABLE DISTRIBUTORS $ 82.41 11/24/2014 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER PARTS FOR MAINTENANCE AND REPAIR.PRCS/FACABLE DISTRIBUTORS $ (31.40) 11/24/201465050 BUILDING MAINTENANCE MATERIAL CREDIT FOR PRIOR PURCHASE.PRCS/FACNSC NORTHERN SAFETY CO $ 253.12 11/24/201465090 SAFETY EQUIPMENTGOGGLES AND GLOVES.January 12, 2015Page 8 of 1973 of 332 Bank of America Credit Card Statement for the Period ending November 30, 2014PRCS/FACTHE HOME DEPOT 1902 $ 39.98 11/24/2014 65090 SAFETY EQUIPMENTHEAVY DUTY GLOVES FOR SAFETY.PRCS/FACABLE DISTRIBUTORS $ 77.57 11/24/201465050 BUILDING MAINTENANCE MATERIAL MAINTENANCE MATERIALS AND SUPPLIES.PRCS/FACPURE ELECTRIC $ 406.10 11/24/201465050 BUILDING MAINTENANCE MATERIALMATERIALS AND EQUIPMENT FOR MAINTENANCE AND REPAIRS.PRCS/FACRUBBERCAL INC $ 603.00 11/24/2014 65050 BUILDING MAINTENANCE MATERIAL MATS FOR NOYES PIVEN SPACE.PRCS/FACTHE HOME DEPOT 1902 $ 201.12 11/24/2014 65050 BUILDING MAINTENANCE MATERIALPARTS FOR CIVIC CENTER UPKEEPS AND MAINTENANCE.PRCS/FACABLE DISTRIBUTORS $ 56.34 11/24/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR HOWARD BUILDING MAINTENANCE.PRCS/FACAMAZON.COM $ 72.68 11/24/2014 65085 MINOR EQUIP & TOOLS PROTECTIVE CASE FOR CITY PHONE.PRCS/FACEVANSTON SIGNS AND GRA $ 200.00 11/24/2014 65050 BUILDING MAINTENANCE MATERIAL SIGN FOR CLOSING OF PARK.PRCS/FACPURE ELECTRIC $ 134.97 11/24/2014 65050 BUILDING MAINTENANCE MATERIALSTEEL COMPRESSORS AND COVER BOXES FOR MAINTENANCE AND REPAIR.PRCS/FACTHE HOME DEPOT 1902 $ 26.87 11/24/2014 65050 BUILDING MAINTENANCE MATERIAL TOOLS AND EQUIPMENT FOR CIVIC CENTER UPKEEP.PRCS/FACNSC NORTHERN SAFETY CO $ 66.50 11/24/2014 65090 SAFETY EQUIPMENT WORK GLOVES AND SAFETY GLASSES.PRCS/FACSTANDARD PIPE $ 156.39 11/25/2014 65050 BUILDING MAINTENANCE MATERIAL CLAMPS AND MAINTENANCE SUPPLIES.PRCS/FACSTANDARD PIPE $ 50.53 11/25/2014 65050 BUILDING MAINTENANCE MATERIAL REPAIR SUPPLIES FOR BUILDING D.PRCS/FACSTANDARD PIPE $ 26.12 11/26/2014 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER CLOSET SUPPLIES.PRCS/FACSOUTHSIDE CONTROL $ 152.65 11/26/2014 65050 BUILDING MAINTENANCE MATERIAL MAINTENANCE MATERIALS AND SUPPLIES.PRCS/FACSTANDARD PIPE $ 30.23 11/26/2014 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR BUILDING MAINTENANCE AND REPAIR.PRCS/FACTHE HOME DEPOT 1902 $ 132.77 11/26/2014 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR MAINTENANCE AND REPAIR.PRCS/FACIN ENVIRONMENTAL SERV $ 250.00 11/26/2014 65050 BUILDING MAINTENANCE MATERIAL NOYES TESTING SERVICES AND EQUIPMENT.PRCS/FACTHE HOME DEPOT 1902 $ 27.87 11/26/2014 65050 BUILDING MAINTENANCE MATERIALPAINTBRUSHES AND WATERSEAL SUPPLIES FOR REPAIR AND MAINTENANCE.PRCS/FACG AND O THERMAL SUPPLY $ 48.08 11/26/201465050 BUILDING MAINTENANCE MATERIAL RADIATOR VALVES FOR REPAIRS.PRCS/FACTHE HOME DEPOT 1902 $ 36.24 11/26/201465050 BUILDING MAINTENANCE MATERIALREPAIR PATCHES AND COUPLINGS FOR MAINTENANCE AND REPAIR.PRCS/FACNSC NORTHERN SAFETY CO $ 175.07 11/26/2014 65090 SAFETY EQUIPMENT TOOLS AND SAFETY EQUIPMENT FOR CIVIC CENTER.PRCS/FACTHE HOME DEPOT 1902 $ 22.41 11/28/2014 65050 BUILDING MAINTENANCE MATERIAL ACCESS PANEL MOUNTS FOR CIVIC CENTER.PRCS/FACTHE HOME DEPOT 1902 $ 6.17 11/28/2014 65085 MINOR EQUIP & TOOLS CHISEL FOR MAINTENANCE AND REPAIRS.PRCS/FACPURE ELECTRIC $ 80.36 11/28/2014 65050 BUILDING MAINTENANCE MATERIAL CODING TAPE AND SHOP SUPPLIES.PRCS/FACPURE ELECTRIC $ 837.19 11/28/2014 65050 BUILDING MAINTENANCE MATERIAL INSULATED RINGS AND SUPPLIES FOR LEVY.PRCS/FACFULLIFE SAFETY $ 348.26 11/28/2014 65090 SAFETY EQUIPMENTINSULATION FOR BUILDING MAINTENANCE.PRCS/FACSTANDARD PIPE $ 74.44 11/28/201465050 BUILDING MAINTENANCE MATERIALMATERIALS FOR BUILDING MAINTENANCE AND SUPPLIES.PRCS/FACPURE ELECTRIC $ 224.00 11/28/2014 65050 BUILDING MAINTENANCE MATERIAL SALT DOME MAINTENANCE SUPPLIES AND EQUIPMENT.PRCS/FACTHE HOME DEPOT 1902 $ 40.40 11/28/2014 65050 BUILDING MAINTENANCE MATERIAL TOOLS AND EQUIPMENT FOR CIVIC CENTER UPKEEP.PRCS/FACABLE DISTRIBUTORS $ 16.04 11/28/2014 65050 BUILDING MAINTENANCE MATERIAL VALVE FOR HEATING AND SUPPLIES.PRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 30.46 11/03/2014 65110 REC PROGRAM SUPPLIESSET BUILDING MATERIAL FOR CHILDRENS THEATREPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 116.31 11/03/201465025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRDOLRTREE 673 00006734 $ 20.00 11/03/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR CHILDRENS THEATREPRCS/FLEETWOOD JOUR CNTRTHE SALVATION ARMY 3 $ 28.12 11/03/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR CHILDRENS THEATREPRCS/FLEETWOOD JOUR CNTRWALGREENS #0252 $ 9.77 11/03/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR CHILDRENS THEATREPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 88.73 11/03/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR HALLOWEEN EVENTPRCS/FLEETWOOD JOUR CNTRWALGREENS #2619 $ 7.96 11/03/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR ZOMBIE SCRAMBLEPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 78.52 11/05/201465025 FOODMILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 176.73 11/05/201465110 REC PROGRAM SUPPLIESSET BUILDING MATERIAL FOR CHILDRENS THEATREJanuary 12, 2015Page 9 of 1974 of 332 Bank of America Credit Card Statement for the Period ending November 30, 2014PRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 37.94 11/05/2014 65110 REC PROGRAM SUPPLIESSET BUILDING MATERIAL FOR CHILDRENS THEATREPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 137.27 11/05/201465025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 146.82 11/05/201465025 FOODSUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTRTARGET 00020792 $ 18.00 11/05/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR THE HOBBITPRCS/FLEETWOOD JOUR CNTRJO-ANN STORES #2117 $ 2.95 11/06/201465110 REC PROGRAM SUPPLIESITEMS FOR HOBBITPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 919.25 11/06/201465025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 558.19 11/06/201465025 FOODSUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTRTARGET 00009282 $ 4.37 11/06/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR HOBBITPRCS/FLEETWOOD JOUR CNTRUSI ED GOV $ 116.59 11/07/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR LAMINATING MACHINEPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 78.54 11/10/201465025 FOODSUPPLIES FOR BUILDINGPRCS/FLEETWOOD JOUR CNTRJO-ANN STORES #2117 $ 49.94 11/10/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR THE HOBBITPRCS/FLEETWOOD JOUR CNTRJOANN FABRIC #0957 $ 9.78 11/10/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR THE HOBBITPRCS/FLEETWOOD JOUR CNTRJO-ANN STORES #2117 $ 6.00 11/10/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR THE HOBBITPRCS/FLEETWOOD JOUR CNTRTARGET.COM $ 15.94 11/10/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR THE HOBBITPRCS/FLEETWOOD JOUR CNTRDOLRTREE 635 00006353 $ 4.00 11/10/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR THE HOBBITPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 28.83 11/11/201465040 JANITORIAL SUPPLIESBUILDING SUPPLIESPRCS/FLEETWOOD JOUR CNTRNICKEL CITY $ 540.00 11/12/201462507 FIELD TRIPSOUTING FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 43.45 11/12/201465025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 143.85 11/12/201465025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 121.72 11/12/201465025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 78.52 11/12/201465025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 61.01 11/12/201465025 FOODSUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTRUNIQUE THRIFT SHERIDAN $ 42.33 11/12/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR THE HOBBITPRCS/FLEETWOOD JOUR CNTRBLICK ART 800 447 1892 $ 23.34 11/13/201465110 REC PROGRAM SUPPLIESITEMS FOR THE HOBBITPRCS/FLEETWOOD JOUR CNTRDOLRTREE 635 00006353 $ 7.00 11/13/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR THE HOBBITPRCS/FLEETWOOD JOUR CNTRUIC FLAMES ATHLETICS $ 250.00 11/17/201462507 FIELD TRIPSOUTING FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 37.66 11/17/201465025 FOODSUPPLIES FOR COOKINGPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 21.77 11/17/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR COOKING PROGRAMPRCS/FLEETWOOD JOUR CNTRMICHAELS STORES 3849 $ 17.96 11/17/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR COOKING PROGRAMPRCS/FLEETWOOD JOUR CNTRJOANN FABRIC #0957 $ 122.12 11/17/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR COOKING PROGRAMPRCS/FLEETWOOD JOUR CNTRMICHAELS STORES 3849 $ 50.94 11/17/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR THE HOBBITPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 99.61 11/17/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR THE HOBBITPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 179.69 11/19/201465025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 60.72 11/19/201465025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 78.52 11/19/201465025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 34.97 11/20/201465025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRKENNY THE KLEENER-SKOK $ 44.00 11/21/201465110 REC PROGRAM SUPPLIESCLEANING OF TABLECLOTHSPRCS/FLEETWOOD JOUR CNTRHOUSE OF RENTAL $ 109.50 11/24/201462375 RENTALSRENTAL OF SCREENSPRCS/FLEETWOOD JOUR CNTREVANSTON SIGNS AND GRA $ 310.00 11/24/201462210 PRINTINGSIGNS FOR MAYORS HOLIDAY FOOD AND TOY DRIVEPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 5.37 11/24/201465025 FOODSUPPLIES FOR AFTER SCHOOLJanuary 12, 2015Page 10 of 1975 of 332 Bank of America Credit Card Statement for the Period ending November 30, 2014PRCS/FLEETWOOD JOUR CNTRROSES WHEAT FREE BAKER $ 5.00 11/24/201465025 FOODSUPPLIES FOR CAST PARTYPRCS/FLEETWOOD JOUR CNTRROSES WHEAT FREE BAKER $ 22.00 11/24/201465025 FOODSUPPLIES FOR CAST PARTYPRCS/FLEETWOOD JOUR CNTRPAPA JOHN'S 01012 $ 100.75 11/24/201465025 FOODSUPPLIES FOR CAST PARTYPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 56.53 11/24/201465025 FOODSUPPLIES FOR CAST PARTYPRCS/FLEETWOOD JOUR CNTRROSES WHEAT FREE BAKER $ 17.00 11/24/201465025 FOODSUPPLIES FOR CAST PARTYPRCS/FLEETWOOD JOUR CNTRSAMSCLUB #6444 $ 141.58 11/24/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR CAST PARTYPRCS/FLEETWOOD JOUR CNTRDRAMATIC PUBLISHING CO $ 340.00 11/24/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR CHILDRENS THEATREPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 131.23 11/24/201465025 FOODSUPPLIES FOR COOKING ACTIVITYPRCS/FLEETWOOD JOUR CNTRPAPA JOHN'S 01012 $ 74.25 11/24/201465025 FOODSUPPLIES FOR THE CAST PARTYPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 21.98 11/24/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR THEATREPRCS/FLEETWOOD JOUR CNTRMICHAELS STORES 3849 $ 19.49 11/25/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR COOKING AND SENIOR BINGOPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 8.00 11/26/201465025 FOODCOOKING SUPPLIESPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 24.45 11/26/201465025 FOODCOOKING SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 78.52 11/26/201465025 FOODMILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 39.23 11/26/201465025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 181.39 11/26/201465025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 38.54 11/28/201465025 FOODSUPPLIES FOR HOLIDAY PROJECTPRCS/LEVY SEN CNTRJEWEL #3487 $ 17.45 11/03/201465025 FOODFOOD FOR ZOMBIE SCRAMBLE PARTYPRCS/LEVY SEN CNTRLITTLE CAESARS 1257 00 $ 155.00 11/03/201465025 FOODPIZZA FOR ZOMBIE SCRAMBLE VOLUNTEERSPRCS/LEVY SEN CNTRAM SOCIETY AGING $ 475.00 11/03/201462295 TRAINING & TRAVELREGISTRATION FOR AIA CONFERENCEPRCS/LEVY SEN CNTRCLASSICAL GLASS $ 75.60 11/03/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR GLASS CLASSESPRCS/LEVY SEN CNTRCLASSICAL GLASS $ 424.09 11/03/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR GLASS CLASSESPRCS/LEVY SEN CNTRAMSTERDAM PRNT & LITHO $ 333.04 11/05/201465110 REC PROGRAM SUPPLIESCALENDARS FOR THE SENIOR BREAKFAST - TO BE REIMBURSED BY THE LEVY SENIOR CENTER PRCS/LEVY SEN CNTRSHERWIN WILLIAMS #3365 $ 90.84 11/06/2014 65050 BUILDING MAINTENANCE MATERIAL PAINT FOR NOYESPRCS/LEVY SEN CNTRCERAMIC SUPPLY CHICAGO $ 300.35 11/06/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CERAMICS CLASSESPRCS/LEVY SEN CNTREVANSTON ROUNDTABLE $ 735.00 11/07/2014 62205 ADVERTISINGFULL PAGE AD - ROUNDTABLE LAKESHORE ARTS FESTIVALPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 141.02 11/07/2014 65050 BUILDING MAINTENANCE MATERIAL JANITORIAL SUPPLIES FOR NOYESPRCS/LEVY SEN CNTRIDSUPERSTOR $ 102.50 11/10/2014 65095 OFFICE SUPPLIESCARDS FOR EVANSTON BENEFIT CARD & FITNESS PASSESPRCS/LEVY SEN CNTRILLINOIS PARK RECREAT $ 10.00 11/12/2014 62295 TRAINING & TRAVEL CEU FEEPRCS/LEVY SEN CNTRSUPERIOR INDUSTRIAL SP $ 97.68 11/12/2014 65050 BUILDING MAINTENANCE MATERIAL JANITORIAL SUPPLIES - LEVYPRCS/LEVY SEN CNTRILLINOIS PARK & RECREA $ 244.00 11/20/2014 62360 MEMBERSHIP DUES IPRA MEMBERSHIP RENEWAL - KARENPRCS/LEVY SEN CNTRJEWEL #3487 $ 47.06 11/24/2014 65025 FOODFOOD FOR CONCERTPRCS/NOYES CNTROCS SOLUTIONS $ 6.95 11/03/2014 62490 OTHER PROGRAM COSTSEVANSTONARTSBUZZ.COM MONTHLY WEB HOSTING FEEPRCS/NOYES CNTRAMAZON.COM $ 71.39 11/10/2014 65110 REC PROGRAM SUPPLIES ARTS CAMP RESTOCKING BASICSPRCS/NOYES CNTRFOOD4LESS #0558 $ 20.95 11/14/2014 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTRAMAZON.COM $ 44.25 11/17/2014 65110 REC PROGRAM SUPPLIES YAP REUNION SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ (1.99) 11/21/201465110 REC PROGRAM SUPPLIESTAX REFUND FROM VENDOR FROM A MONTH AGOPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 12.18 11/24/201465110 REC PROGRAM SUPPLIESSPRING BREAK CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 33.95 11/24/201465110 REC PROGRAM SUPPLIESWINTER BREAK CAMP SUPPLIESPRCS/NOYES CNTRSHERWIN WILLIAMS #3365 $ 90.84 11/25/201465050 BUILDING MAINTENANCE MATERIAL PAINT FOR STUDIOS AT NOYES CENTERJanuary 12, 2015Page 11 of 1976 of 332 Bank of America Credit Card Statement for the Period ending November 30, 2014PRCS/NOYES CNTRD & D FINER FOODS $ 14.92 11/26/2014 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTRNELSON HARKINS INDUSTR $ 153.38 11/26/2014 62210 PRINTINGNAME STRIPS FOR NOYES CENTER DIRECTORYPRCS/PARKS FORESTRYHAROLD'S TRUE VALUE HD $ (11.97) 11/03/2014 65085 MINOR EQUIP & TOOLSRETURN FOR MINOR TOOLS AND SUPPLIES.PRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 22.00 11/04/201465085 MINOR EQUIP & TOOLSTOOLS AND MATERIALS FOR MAINTENANCE.PRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 62.96 11/04/201465085 MINOR EQUIP & TOOLSTOOLS AND MATERIALS FOR MAINTENANCE.PRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 32.79 11/05/201465085 MINOR EQUIP & TOOLSNUTS AND BOLTS FOR MAINTENANCE AND REPAIR.PRCS/PARKS FORESTRYCARQUEST 2759 $ 19.53 11/05/201465085 MINOR EQUIP & TOOLSTOOLS AND MATERIALS FOR MAINTENANCE.PRCS/PARKS FORESTRYINTL SOC ARBORICULTURE $ 255.00 11/06/201462360 MEMBERSHIP DUESMEMBERSHIP DUES FOR INTERNATIONAL SOCIETY OF ARBORICULTURISTS.PRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 8.79 11/06/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PURCHASE FOR MAINTENANCE SUPPLIES.PRCS/PARKS FORESTRYAHLBORN EQUIPMENT, INC $ 782.10 11/07/2014 65085 MINOR EQUIP & TOOLS ARBORIST SUPPLIES AND TOOLS.PRCS/PARKS FORESTRYAHLBORN EQUIPMENT, INC $ 782.10 11/07/2014 65085 MINOR EQUIP & TOOLS MINOR ARBORIST SUPPLIES AND EQUIPMENT.PRCS/PARKS FORESTRYEREPLACEMENTPARTS.COM $ 58.19 11/07/2014 65005 LANDSCAPE MATERIALS PARTS FOR PARK MAINTENANCE.PRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 16.98 11/10/2014 65085 MINOR EQUIP & TOOLSNUTS, BOLTS AND MINOR SUPPLIES AND EQUIPMENT.PRCS/PARKS FORESTRYSPRINKLERWAREHOUSE. $ 29.49 11/11/201465085 MINOR EQUIP & TOOLSTOOLS AND MATERIALS FOR REPAIRS AND MAINTENANCE.PRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 102.27 11/12/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS IMPROVEMENT AND MAINTENANCE MATERIALS.PRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 9.99 11/12/2014 65085 MINOR EQUIP & TOOLS TOOLS AND MATERIALS FOR MAINTENANCE.PRCS/PARKS FORESTRYBUY THE YARD $ 87.00 11/12/2014 65085 MINOR EQUIP & TOOLS TOOLS AND MATERIALS FOR UPKEEP AND REPAIR.PRCS/PARKS FORESTRYREINDERS T&I - KEYED $ 412.61 11/13/2014 65005 LANDSCAPE MATERIALS PARK IMPROVEMENT MATERIALS AND SUPPLIES.PRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 290.25 11/14/2014 65085 MINOR EQUIP & TOOLSSTEEL T-POST AND SUPPLIES.PRCS/PARKS FORESTRYCARQUEST 2759 $ 14.81 11/14/201465085 MINOR EQUIP & TOOLSTOOLS AND MATERIALS FOR MAINTENANCE.PRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 29.59 11/17/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS MAINTENANCE SUPPLIES AND MATERIALS.PRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 5.84 11/17/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS PURCHASE FOR MAINTENANCE SUPPLIES.PRCS/PARKS FORESTRYARLINGTON POWER EQUIPM $ 43.61 11/18/201465085 MINOR EQUIP & TOOLSBLOWER REPAIR TOOLS.PRCS/PARKS FORESTRYSAFETY SUPPLY ILLINOIS $ 462.48 11/18/201465085 MINOR EQUIP & TOOLSGLOVES FOR MAINTENANCE.PRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 15.96 11/18/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS IMPROVEMENT MATERIALS AND SUPPLIES.PRCS/PARKS FORESTRYBERLAND'S INC $ 44.37 11/18/201465085 MINOR EQUIP & TOOLSKNIVES AND TOOLS FOR MAINTENANCE.PRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 14.99 11/19/201465085 MINOR EQUIP & TOOLSTHREADLOCKER FOR MAINTENANCE AND REPAIRS.PRCS/PARKS FORESTRYCSWEA $ 120.00 11/19/201462295 TRAINING & TRAVELTRAINING/CONFERENCE MEETING.PRCS/PARKS FORESTRYRUSSO HARDWARE - SCHIL $ 8.64 11/20/201465085 MINOR EQUIP & TOOLSPURCHASE FOR HONDA ENGINE SPRING.PRCS/PARKS FORESTRYCARQUEST 2759 $ 16.00 11/21/201465085 MINOR EQUIP & TOOLSMINOR TOOLS AND MATERIALS FOR MAINTENANCE.PRCS/PARKS FORESTRYREINDERS T&I - KEYED $ 471.54 11/21/201465005 LANDSCAPE MATERIALSPARK SUPPLIES AND MATERIALS.PRCS/PARKS FORESTRYREINDERS T&I - KEYED $ 97.28 11/21/201465005 LANDSCAPE MATERIALSPARTS FOR PARK MAINTENANCE AND IMPROVEMENT.PRCS/PARKS FORESTRYSAFETY SUPPLY ILLINOIS $ 24.31 11/24/201465085 MINOR EQUIP & TOOLSCHARGE FOR SHIPPING OF GLOVES.PRCS/PARKS FORESTRYACE HARDWARE $ (55.03) 11/24/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS CREDIT FOR MAINTENANCE MATERIALS.PRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 126.67 11/24/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS MAINTENANCE SUPPLIES AND MATERIALS.PRCS/PARKS FORESTRYACE HARDWARE $ 55.03 11/24/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSPURCHASE FOR MAINTENANCE SUPPLIES AND MATERIALS.PRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 105.34 11/26/2014 65085 MINOR EQUIP & TOOLSCHRISTMAS DECORATIONS FOR CIVIC CENTER.PRCS/PARKS FORESTRYMICHAELS STORES 8625 $ 43.25 11/26/201465085 MINOR EQUIP & TOOLSCHRISTMAS DECORATIONS FOR CIVIC CENTER.PRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 11.98 11/26/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS MAINTENANCE SUPPLIES AND MATERIALS.PRCS/PARKS FORESTRYMENARDS MORTON GROVE $ 43.84 11/28/201465085 MINOR EQUIP & TOOLSCHRISTMAS DECORATIONS FOR CIVIC CENTER.January 12, 2015Page 12 of 1977 of 332 Bank of America Credit Card Statement for the Period ending November 30, 2014PRCS/RBT CROWN CNTRHOMER`S ICE CREAM $ 8.25 11/03/201465110 REC PROGRAM SUPPLIESDRY ICE FOR HALLOWEEN PARTY.PRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 21.32 11/03/201465110 REC PROGRAM SUPPLIESITEMS FOR PRESCHOOLPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 59.22 11/03/201465025 FOODSNACKPRCS/RBT CROWN CNTRTRADER JOE'S #702 QPS $ 45.84 11/03/201465025 FOODSNACK/GLUTEN, VEGGIE AND DAIRY FREE OPTIONSPRCS/RBT CROWN CNTRCHALET NURSERY $ 59.94 11/03/201465110 REC PROGRAM SUPPLIESSTRAW, AND CORNSTALKS FOR HALLOWEEN PARTIES.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 110.13 11/04/201465025 FOODFULL DAY SNACK FOR THE AFTER SCHOOL PROGRAM.PRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 48.65 11/04/201465025 FOODSNACKSPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 58.66 11/04/201465025 FOODSNACKSPRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 145.76 11/04/201465025 FOODSNACKS FOR AFTER SCHOOL AND PRESCHOOL PROGRAMS.PRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 103.24 11/04/2014 65025 FOODSNACKS FOR SCHOOL AGE PROGRAMS.PRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 154.19 11/04/2014 65025 FOODSNACKS FOR SCHOOL AGE PROGRAMS.PRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 152.40 11/04/2014 65025 FOODSNACKS FOR SCHOOL AGE PROGRAMS.PRCS/RBT CROWN CNTRPETSMART INC 427 $ 65.28 11/04/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CLASSROOM PETS.PRCS/RBT CROWN CNTRHOUSE OF RENTAL $ 775.00 11/04/2014 65110 REC PROGRAM SUPPLIES TABLE RENTAL FOR FLEA MARKET.PRCS/RBT CROWN CNTRWALGREENS #4218 $ 36.95 11/05/2014 65110 REC PROGRAM SUPPLIESCOT BLANKETS, HAND SOAPPRCS/RBT CROWN CNTRGOODS OF EVANSTON LLC $ 44.43 11/05/201465110 REC PROGRAM SUPPLIESFRAMING FOR ICE SHOW CERTIFICATEPRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 32.49 11/05/201465070 OFFICE/OTHER EQ TO MAINTN MATERIAL LOBBY FLOOR MATS.PRCS/RBT CROWN CNTRWALGREENS #4218 $ 6.00 11/05/201465095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RBT CROWN CNTRSTICKERSBANNERS $ 234.95 11/06/201441213 RESERVE CROWN ADVISORY BOARD NUTCRACKER PHOTO BOOTH.PRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 118.82 11/11/201465110 REC PROGRAM SUPPLIESPLAYMOBIL TOYSPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 36.30 11/11/201465025 FOODSNACKSPRCS/RBT CROWN CNTRPAYPAL WAYFAIR LLC $ 86.10 11/11/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR ICE SHOW.PRCS/RBT CROWN CNTRBRUNSWICK ZONE NILES $ 390.50 11/12/201462507 FIELD TRIPSFIELD TRIPSPRCS/RBT CROWN CNTRDISCOUNT SCHOOL SUPPLY $ 2.98 11/12/201465110 REC PROGRAM SUPPLIESFUEL SURCHARGEPRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 32.49 11/12/201465070 OFFICE/OTHER EQ TO MAINTN MATERIAL LOBBY FLOOR MATS.PRCS/RBT CROWN CNTRNAEYC SALES $ 155.00 11/12/201462360 MEMBERSHIP DUESMEMBERSHIPPRCS/RBT CROWN CNTRDISCOUNT SCHOOL SUPPLY $ 218.49 11/12/201465110 REC PROGRAM SUPPLIESPRESCHOOL SUPPLIES (TAKE TWO)PRCS/RBT CROWN CNTRENCHANTED CASTLE $ 150.00 11/13/201462507 FIELD TRIPSSCHOOL'S OUT DAY FIELD TRIP.PRCS/RBT CROWN CNTRENCHANTED CASTLE $ 150.00 11/13/201462507 FIELD TRIPSSCHOOL'S OUT DAY FIELD TRIP.PRCS/RBT CROWN CNTRENCHANTED CASTLE $ 33.00 11/13/201462507 FIELD TRIPSSCHOOL'S OUT DAY FIELD TRIP.PRCS/RBT CROWN CNTRENCHANTED CASTLE $ 150.00 11/13/201462507 FIELD TRIPSSCHOOL'S OUT DAY FIELD TRIP.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 17.94 11/13/201465025 FOODSNACKSPRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 55.95 11/13/201465025 FOODSNACKSPRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 66.58 11/13/201465025 FOODSNACKS FOR VARIOUS SCHOOL AGE PROGRAMS.PRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 49.81 11/13/201465025 FOODSNACKS FOR VARIOUS SCHOOL AGE PROGRAMS.PRCS/RBT CROWN CNTRU-HAUL-EVANSTON #75876 $ 21.58 11/14/201465110 REC PROGRAM SUPPLIESADDITIONAL COST FOR TRUCK RENTAL TO PICK UP ICE SHOW DONATION.PRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 68.65 11/14/2014 65110 REC PROGRAM SUPPLIES CLASSROOM SUPPLIES FOR VARIOUS PROGRAMS.PRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 49.81 11/14/2014 65025 FOODFOOD FOR PRESCHOOL/AFTERSCHOOL PROGRAMSPRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 31.35 11/14/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SCHOOL AGE PROGRAMS.PRCS/RBT CROWN CNTRTICKETPRINTINGCOM $ 862.87 11/14/2014 62210 PRINTINGTICKETS FOR NUTCRACKER ICE SHOWS.January 12, 2015Page 13 of 1978 of 332 Bank of America Credit Card Statement for the Period ending November 30, 2014PRCS/RBT CROWN CNTRU-HAUL-EVANSTON #75876 $ 84.65 11/14/2014 65110 REC PROGRAM SUPPLIES TRUCK RENTAL FOR EQUIPMENT PICK UP.PRCS/RBT CROWN CNTRCURTAIN CALL COSTUMES $ 966.73 11/17/201465110 REC PROGRAM SUPPLIESADDITIONAL COSTUMES FOR ICE SHOW.PRCS/RBT CROWN CNTRSUN TIMES ADV $ 494.00 11/17/201462205 ADVERTISINGADVERTISING FOR ICE SHOW.PRCS/RBT CROWN CNTRCURTAIN CALL COSTUMES $ 900.77 11/17/201465110 REC PROGRAM SUPPLIESCOSTUMES FOR ICE SHOW.PRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ (49.81) 11/17/201465025 FOODCREDITED AMOUNT FOR FOODPRCS/RBT CROWN CNTRJOHNSON LOCKSMITH INC $ 25.00 11/17/201465070 OFFICE/OTHER EQ TO MAINTN MATERIAL KEYSPRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 32.49 11/18/201465070 OFFICE/OTHER EQ TO MAINTN MATERIAL MATS FOR LOBBY AREA.PRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 16.94 11/18/201465025 FOODSNACKSPRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 5.98 11/18/201465025 FOODSNACKSPRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 149.87 11/18/201465025 FOODSNACKS FOR THE AFTER SCHOOL AND PRESCHOOL AGE PROGRAMS.PRCS/RBT CROWN CNTRCURTAIN CALL COSTUMES $ 443.81 11/19/201465110 REC PROGRAM SUPPLIESCURTAINS FOR ICE SHOW.PRCS/RBT CROWN CNTRJEWEL #3487 $ 34.96 11/20/201465025 FOODFOOD AND SUPPLIES FOR EVENING SKATING PARENTS RECEPTION.PRCS/RBT CROWN CNTRDD/BR #338026 Q35 $ 19.98 11/20/2014 65025 FOODSKATING PARENT RECEPTION MEETING.PRCS/RBT CROWN CNTRRITE LOCK & SAFE $ 41.60 11/21/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL KEYSPRCS/RBT CROWN CNTRCROWN TROPHY 54 $ 77.85 11/24/2014 65110 REC PROGRAM SUPPLIES BROOMBALL TROPHIESPRCS/RBT CROWN CNTRSSI SCHOOL SPECIALTY $ 111.80 11/24/201465110 REC PROGRAM SUPPLIESDIAPER CHANGING PAPER (TAKE TWO)PRCS/RBT CROWN CNTRBRUNSWICK ZONE NILES $ 851.00 11/24/201462507 FIELD TRIPSFIELD TRIPSPRCS/RBT CROWN CNTRCERAMIC SUPPLY CHICAGO $ 476.60 11/24/201465110 REC PROGRAM SUPPLIESGLAZES FOR POTTERY PROGRAMSPRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 32.49 11/24/201465070 OFFICE/OTHER EQ TO MAINTN MATERIAL MATS FOR LOBBY AREA.PRCS/RBT CROWN CNTROFFICE DEPOT #510 $ 84.67 11/24/201465095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RBT CROWN CNTRBOTANY BAY INC $ 774.00 11/25/201465070 OFFICE/OTHER EQ TO MAINTN MATERIAL CHEMICAL TREATMENT FOR WATER TOWER.PRCS/RBT CROWN CNTRCROWN TROPHY 54 $ 500.00 11/25/201465110 REC PROGRAM SUPPLIESNUTCRACKER PINSPRCS/RBT CROWN CNTRPETSMART INC 427 $ 16.38 11/26/201465110 REC PROGRAM SUPPLIESSUPPLIES FOR CLASSROOM PETS.PRCS/RBT CROWN CNTRPARKS PLUMBING & SEWER $ 153.47 11/28/201465070 OFFICE/OTHER EQ TO MAINTN MATERIAL CONSULTING FOR DRAINS OUTSIDE.PRCS/RBT CROWN CNTRUNIQUE PRODUCTS & SERV $ 257.00 11/28/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR FLOOR MACHINE.PRCS/RBT CROWN CNTRDISCOUNT SCHOOL SUPPLY $ 189.74 11/28/201465110 REC PROGRAM SUPPLIESRUG (TAKE TWO)PRCS/RBT CROWN CNTRFOX VALLEY FIR00 OF 00 $ 587.00 11/28/201465050 BUILDING MAINTENANCE MATERIAL SERVICE CALL REPLACEMENT OF BATTERIES.PRCS/RBT CROWN CNTRTHE HOME DEPOT 1902 $ 57.98 11/28/201465050 BUILDING MAINTENANCE MATERIALWRENCH SET, WASHER FLUID, AND STAINLESS STEAL ROD.PRCS/RBT CROWN CNTRTHE HOME DEPOT 1902 $ 169.73 11/28/2014 65050 BUILDING MAINTENANCE MATERIALXMAS LIGHTS, LIGHT BULBS, SURGE PROTECTORS, AND BATTERIES.PRCS/RECREATIONLLLREPTILE AND SUPPLY $ 327.79 11/03/2014 62490 OTHER PROGRAM COSTS ANIMAL CARE SUPPLIESPRCS/RECREATIONBRUNSWICK ZONE DEERF $ 204.00 11/03/2014 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONNCTRC $ 80.00 11/03/201462360 MEMBERSHIP DUESMAINTENANCE FEES FOR CTRS CREDENTIAL ( MYRA GORMANPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.75 11/03/2014 62295 TRAINING & TRAVELPARKING METER FOR SWIM PROGRAM AT MCGAW YMCAPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.25 11/03/2014 65110 REC PROGRAM SUPPLIESPAY METER AT CITY LOT OUTSIDE OF MCGAW YMCA FOR SPECIAL RECREATION SWIM PROGRAMPRCS/RECREATIONTHE HOME DEPOT 1902 $ 108.08 11/03/2014 65110 REC PROGRAM SUPPLIESZOMBIE RUN SUPPLIESPRCS/RECREATIONJEWEL #3428 $ 43.32 11/04/201465025 FOODCHIPS, CHEESE, MILK, VEGETABLES, CHICKEN FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONSERVICE SANITATION $ 125.00 11/04/2014 62375 RENTALSPORT A POTTY RENTAL FOR FARMERS' MARKET OCTOBER 2014PRCS/RECREATIONMICHAELS STORES 8625 $ 22.31 11/04/2014 65110 REC PROGRAM SUPPLIES TOY DRIVE AND OFFICE SUPPLIESPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.25 11/05/2014 65110 REC PROGRAM SUPPLIES PARKING FOR MEETINGPRCS/RECREATIONTHE HOME DEPOT 1902 $ 59.95 11/06/2014 62490 OTHER PROGRAM COSTSANIMAL CARE - HABITAT REFINISHING/ CLEANINGJanuary 12, 2015Page 14 of 1979 of 332 Bank of America Credit Card Statement for the Period ending November 30, 2014PRCS/RECREATIONCENTURY THEATRES 43QPS $ 518.00 11/06/2014 62507 FIELD TRIPSFLEETWOOD JOURDAIN CENTER AFTERSCHOOL PROGRAM FIELD TRIP TO THEATREPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 23.98 11/07/2014 65110 REC PROGRAM SUPPLIESERIKA'S IPAD CASEPRCS/RECREATIONMENARDS MORTON GROVE $ 15.96 11/07/201465095 OFFICE SUPPLIESPLASTIC TOTES FOR STORAGE AT FARMERS' MARKETPRCS/RECREATIONPOWER SYSTEMS $ 35.17 11/10/201465110 REC PROGRAM SUPPLIES4 LB MEDICINE BALLPRCS/RECREATIONCLASSIC BOWL $ 142.00 11/10/201462507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 11/10/201462490 OTHER PROGRAM COSTSPARKING FOR MEETINGPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 11/10/201462295 TRAINING & TRAVELPARKING METER FOR SWIM PROGRAM AT MCGAW YMCAPRCS/RECREATIONTHE SPORTS ZONE FIRESI $ 11.16 11/10/2014 62295 TRAINING & TRAVELPDS LUNCHPRCS/RECREATIONJEWEL #3428 $ 41.55 11/11/201465025 FOODEGGS, CHEESE, VEGETABLES, FLOUR, BISQUICK FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONVERMONT SYSTEMS INC $ 130.00 11/11/2014 62235 OFFICE EQUIPMENT MAINT. PRCS APP RECTRAC DATABASE ACCESSPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.25 11/12/2014 65110 REC PROGRAM SUPPLIES PARKING FOR MEETINGPRCS/RECREATIONVOGUE FABRICS $ 22.99 11/14/2014 65110 REC PROGRAM SUPPLIESFABRIC TO COVER CHAIRS FOR OFFICEPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 11/17/201465110 REC PROGRAM SUPPLIESPARKING FOR MEETINGPRCS/RECREATIONPETSMART INC 427 $ 65.83 11/17/201462490 OTHER PROGRAM COSTSANIMAL FOODPRCS/RECREATIONJEWEL #3456 $ 11.61 11/17/201462490 OTHER PROGRAM COSTSANIMAL FOODPRCS/RECREATIONNORTHERN SUBURBAN SPEC $ 150.00 11/17/201462507 FIELD TRIPSENTRY FEE FOR BOWLERS COMPETING IN BOWLING MEETPRCS/RECREATIONBLICK ART 800 447 1892 $ 48.18 11/17/2014 65110 REC PROGRAM SUPPLIES GAFFER TAPEPRCS/RECREATIONBRUNSWICK ZONE DEERF $ 210.00 11/17/2014 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 11/17/201462295 TRAINING & TRAVELPARKING METER FOR SWIM PROGRAM AT MCGAW YMCAPRCS/RECREATIONJEWEL #3428 $ 33.30 11/18/2014 65025 FOODCOCONUT WATER, MILK, CHEESE, POTATOES, FROZEN FRUIT, VEGETABLES, GROUND TURKEY FOR AFTER-PRCS/RECREATIONFOSTER SMITH MAIL ORDR $ 48.48 11/18/2014 62490 OTHER PROGRAM COSTS HAY FOR ANIMAL CAREPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.25 11/19/2014 65110 REC PROGRAM SUPPLIES PARKING FOR MEETINGPRCS/RECREATIONLLLREPTILE AND SUPPLY $ 39.94 11/19/2014 62490 OTHER PROGRAM COSTS ANIMAL FOODPRCS/RECREATIONILLINOIS PARK & RECREA $ 244.00 11/19/2014 62360 MEMBERSHIP DUES IPRA MEMBERSHIPPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 11/19/2014 62295 TRAINING & TRAVELPARKING METER FOR SWIM PROGRAM AT MCGAW YMCAPRCS/RECREATIONFOX VALLEY SPECIAL $ 66.00 11/20/2014 62507 FIELD TRIPS ENTRY FEE FOR SWIMMERS COMPETING IN SWIM MEETPRCS/RECREATIONTHE UPS STORE #1037 $ 10.77 11/21/2014 65110 REC PROGRAM SUPPLIESART SUPPLIESPRCS/RECREATIONTHE UPS STORE #1037 $ 9.90 11/21/201465110 REC PROGRAM SUPPLIESART SUPPLIESPRCS/RECREATIONTHE UPS STORE #1037 $ (10.77) 11/21/201465110 REC PROGRAM SUPPLIESART SUPPLIES (RETURN)PRCS/RECREATIONTHE HOME DEPOT 1902 $ 92.21 11/21/201465110 REC PROGRAM SUPPLIESBUILDING PROJECT SUPPLIESPRCS/RECREATIONILLINOIS ASSOC OF PARK $ 315.00 11/21/201462295 TRAINING & TRAVELIPRA CONFERENCE REGISTRATIONPRCS/RECREATIONTHE HOME DEPOT 1902 $ (7.94) 11/21/201465110 REC PROGRAM SUPPLIESRETURNED ITEMPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.50 11/24/201465110 REC PROGRAM SUPPLIESPARKING FOR MEETINGPRCS/RECREATIONILLINOIS PARK & RECREA $ 244.00 11/24/201462360 MEMBERSHIP DUESIPRA MEMBERSHIP RENEWALPRCS/RECREATIONBRUNSWICK ZONE DEERF $ 204.00 11/24/201462507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONTHE HOME DEPOT 1902 $ 33.38 11/24/201465110 REC PROGRAM SUPPLIESPROJECT BUILDING SUPPLIESPRCS/RECREATIONFOOD4LESS #0558 $ 15.66 11/25/201465025 FOODSNACK FOODPRCS/RECREATIONEVANSTON IMPRINTABLES $ 671.22 11/26/201465020 CLOTHINGCLOTHING FOR SPECIAL OLYMPICS MEETSPRCS/RECREATIONNATIONAL RECREATION & $ 60.00 11/26/201462295 TRAINING & TRAVELCPRP RENEWALPRCS/RECREATIONILLINOIS PARK & RECREA $ 244.00 11/28/201462360 MEMBERSHIP DUESIPRA ANNUAL MEMBERSHIP FOR MYRA GORMANJanuary 12, 2015Page 15 of 1980 of 332 Bank of America Credit Card Statement for the Period ending November 30, 2014PRCS/RECREATIONJEWEL #3487 $ 10.34 11/26/201462490 OTHER PROGRAM COSTSANIMAL CAREPRCS/RECREATIONPETSMART INC 427 $ 6.99 11/26/201462490 OTHER PROGRAM COSTSSPLIT - ANIMAL CARE- RAT FOOD (60.36%)PRCS/RECREATIONPETSMART INC 427 $ 4.59 11/26/201465110 REC PROGRAM SUPPLIESSPLIT - PROGRAM-WORM BIN WORMS (39.64%)PRCS/RECREATIONTHE HOME DEPOT 1902 $ 25.35 11/28/201462490 OTHER PROGRAM COSTSSPLIT - ANIMAL CARE-ENCLOSURE PREP (76.08%)PRCS/RECREATIONTHE HOME DEPOT 1902 $ 7.97 11/28/201465110 REC PROGRAM SUPPLIESSPLIT - PROGRAM SUPPLIES (23.92%)PRCS/YOUTH ENGAGEMENTCPS/NORTH FRANKLIN#Q02 $ 28.00 11/03/201462295 TRAINING & TRAVELPARKING FEE FOR MEETING WITH STAFF AT SKILLS FOR CHICAGOLAND'S FUTUREPRCS/YOUTH ENGAGEMENTGIGIO S $ 62.14 11/17/2014 65025 FOODPIZZA FOR YOUTH MEETING AT MASON PARK FIELD HOUSE.PRCS/YOUTH ENGAGEMENTWALGREENS #15364 $ 3.06 11/17/2014 65025 FOODWATER FOR YOUTH MEETING AT MASON PARK FIELD HOUSE.PUBLIC WORKS/ADMINBLUESTONE RESTAURANT $ 32.34 11/03/201462295 TRAINING & TRAVELLUNCH MEETING AND TRAINING.PUBLIC WORKS/ADMINENTERPRISE RENT-A-CAR $ 664.00 11/05/201462295 TRAINING & TRAVELCONFERENCE MEETING/TRAINING.PUBLIC WORKS/ADMINAMER SOC CIVIL ENGINEE $ 255.00 11/06/201462295 TRAINING & TRAVELCONFERENCE MEETING/TRAINING.PUBLIC WORKS/ADMINSQ EVANSTON CHICKEN S $ 215.25 11/06/201465125 OTHER COMMODITIESDEPARTMENT SAFETY/SNOW CONTROL MEETING.PUBLIC WORKS/ADMINCHILI'S #409 $ 374.93 11/07/201465125 OTHER COMMODITIESDEPARTMENT SAFETY AND SNOW CONTROL MEETING.PUBLIC WORKS/ADMINDIXIE KITCHEN & BAIT S $ 100.00 11/07/201465125 OTHER COMMODITIESDEPARTMENT SAFETY/SNOW CONTROL MEETING.PUBLIC WORKS/ADMINJEWEL #3428 $ 14.43 11/07/201462295 TRAINING & TRAVELLUNCH MEETING/CONFERENCE.PUBLIC WORKS/ADMINBENNISONS BAKERY INC $ 53.01 11/07/201462295 TRAINING & TRAVELMEETING/CONFERENCE.PUBLIC WORKS/ADMINDD/BR #338026 Q35 $ 51.21 11/07/201462295 TRAINING & TRAVELSUPPLIES FOR MEETING.PUBLIC WORKS/ADMINOFFICE DEPOT #510 $ 23.93 11/12/201465095 OFFICE SUPPLIESLAPTOP COMPUTER BAG FOR ANGELEO ALONZO.PUBLIC WORKS/ADMINCOMPUTER TRAINING S $ 289.00 11/13/201462295 TRAINING & TRAVELMEETING/TRAINING.PUBLIC WORKS/ADMINCROWN TROPHY 54 $ 137.50 11/14/201465515 OTHER IMPROVEMENTSCROWN TROPHY MATERIALS FOR PAINT EVANSTON PLOW AWARDS.PUBLIC WORKS/ADMINGFS MKTPLC #1915 $ 67.80 11/18/2014 65095 OFFICE SUPPLIESCITY COUNCIL PAINT EVANSTON PLOW CEREMONY.PUBLIC WORKS/ADMINJEWEL #3487 $ 58.96 11/18/201465095 OFFICE SUPPLIESCITY COUNCIL PAINT EVANSTON POLOW EVENT.PUBLIC WORKS/ADMINCOST PLUS WLD #147 $ 118.67 11/19/201462295 TRAINING & TRAVELFOOD AND SUPPLIES FOR MEETING/TRAINING.PUBLIC WORKS/ADMINTAGS BAKERY $ 44.33 11/19/201462295 TRAINING & TRAVELFOOD FOR CONFERENCE MEETING/TRAINING.PUBLIC WORKS/ADMININ FOL TAPE $ 395.88 11/20/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSMATERIALS AND SUPPLIES TO MAINTAIN REPAIRS AND IMPROVEMENTS.PUBLIC WORKS/ADMINSIGNSDIRECT $ 211.28 11/20/2014 65050 BUILDING MAINTENANCE MATERIAL SIGNS FOR PUBLIC WORKS PROJECTS.PUBLIC WORKS/ADMINTHE HOME DEPOT 1902 $ 31.94 11/24/2014 65050 BUILDING MAINTENANCE MATERIAL"K" FIRE EXTINGUISHERS FOR CIVIC CENTER EMPLOYEE LUNCH ROOM.PUBLIC WORKS/ADMINSMARTSIGN $ 16.62 11/25/2014 65050 BUILDING MAINTENANCE MATERIAL"DO NOT LOCK DOOR" SIGN FOR CIVIC CENTER EMPLOYEE EXERCISE ROOM.PUBLIC WORKS/ADMINAED SUPERSTORE $ 404.20 11/28/2014 65050 BUILDING MAINTENANCE MATERIALAED SIGNS (DOOR, WALL DIRECTIONAL) FOR VARIOUS CITY BUILDINGS.PUBLIC WORKS/ADMINAMERICAN PUBLIC WORKS $ 40.00 11/28/2014 62295 TRAINING & TRAVEL CONFERENCE/MEETING.PUBLIC WORKS/ADMINOFFICE DEPOT #510 $ 29.99 11/28/2014 65095 OFFICE SUPPLIESLABEL MAKER FOR PW ADMIN.PUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 194.99 11/03/201465060 MATERIALS TO MAINTAIN AUTOSMALE CONNECTORSPUBLIC WORKS/FLEETWW GRAINGER $ 39.73 11/05/201465060 MATERIALS TO MAINTAIN AUTOSSAFETY SHACKLES, 3 DIFFERENT SIZESPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 53.91 11/06/201465060 MATERIALS TO MAINTAIN AUTOSAIR HOSE CONNECTORSPUBLIC WORKS/FLEETWW GRAINGER $ 53.76 11/06/201465060 MATERIALS TO MAINTAIN AUTOSALLOY SAFETY SHACKLEPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ (58.76) 11/06/201465060 MATERIALS TO MAINTAIN AUTOSCREDIT FOR RETURNED PARTSPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 207.51 11/07/201465060 MATERIALS TO MAINTAIN AUTOSCIRCUIT BREAKERSPUBLIC WORKS/FLEETWW GRAINGER $ 391.10 11/10/201465060 MATERIALS TO MAINTAIN AUTOSWEATHERPROOF CONNECTORSPUBLIC WORKS/FLEETKEN JONES TIRES $ 317.97 11/11/201465060 MATERIALS TO MAINTAIN AUTOSKUBOTA TIRESPUBLIC WORKS/FLEETGLOVEAMERICA.COM $ 336.60 11/12/201465090 SAFETY EQUIPMENTBLACK NITILE GLOVESJanuary 12, 2015Page 16 of 1981 of 332 Bank of America Credit Card Statement for the Period ending November 30, 2014PUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 107.92 11/13/2014 65060 MATERIALS TO MAINTAIN AUTOSSWITCHESPUBLIC WORKS/FLEETPAYPAL STUSSWITCHS $ 22.00 11/17/201465060 MATERIALS TO MAINTAIN AUTOSROCKER SWITCH #607PUBLIC WORKS/FLEETWW GRAINGER $ 107.52 11/17/201465060 MATERIALS TO MAINTAIN AUTOSSAFETY SHACKLESPUBLIC WORKS/FLEETLEMOI ACE HARDWARE $ 41.97 11/18/201465060 MATERIALS TO MAINTAIN AUTOSAUTO MAINTENANCE MATERIALS AND REPAIRS.PUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 406.70 11/19/201465060 MATERIALS TO MAINTAIN AUTOSSUPPLIES FOR AUTO MAINTENANCE.PUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 67.48 11/19/201465060 MATERIALS TO MAINTAIN AUTOSTRUCK PARTS AND SUPPLIES.PUBLIC WORKS/FLEETAMAZON MKTPLACE PMTS $ 9.99 11/20/201465060 MATERIALS TO MAINTAIN AUTOSGRINDER AND SUPPLIES.PUBLIC WORKS/FLEETALLIED ELECTRONICS INC $ 53.61 11/24/201465060 MATERIALS TO MAINTAIN AUTOSAUTO PARTS AND SUPPLIES.PUBLIC WORKS/FLEETZORO TOOLS INC $ 83.90 11/24/201465060 MATERIALS TO MAINTAIN AUTOSTOOLS AND SUPPLIES FOR AUTO MAINTENANCE.PUBLIC WORKS/FLEETMAGID GLOVE AND SAF $ 573.62 11/25/201465060 MATERIALS TO MAINTAIN AUTOSGLOVES AND SUPPLIES.PUBLIC WORKS/FLEETWW GRAINGER $ 32.88 11/25/201465060 MATERIALS TO MAINTAIN AUTOSTRUCK SUPPLIES AND PARTS.PUBLIC WORKS/FLEETWW GRAINGER $ 23.01 11/26/201465060 MATERIALS TO MAINTAIN AUTOSMAINTENANCE SUPPLIES AND TOOLS.PUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 213.44 11/26/201465060 MATERIALS TO MAINTAIN AUTOSPARTS AND MAINTENANCE SUPPLIES.PUBLIC WORKS/ST&SANITATIONLEMOI ACE HARDWARE $ 40.94 11/03/201465085 MINOR EQUIP & TOOLSMATERIALS FOR STREET REPAIR AND MAINTENANCE.PUBLIC WORKS/ST&SANITATIONTHE HOME DEPOT 1902 $ 12.74 11/05/201465085 MINOR EQUIP & TOOLSNUTS AND BOLTS FOR MAINTENANCE AND REPAIRS.PUBLIC WORKS/ST&SANITATIONDUNKIN #306178 Q35 $ 197.83 11/10/201462295 TRAINING & TRAVELMEETING WITH CITY MANAGER.PUBLIC WORKS/ST&SANITATIONEVANSTON LUMBER $ 201.04 11/13/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS LUMBER FOR CONSTRUCTION CREWS.PUBLIC WORKS/ST&SANITATIONMONROE TRUCK EQUIP $ 605.25 11/13/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSPAVEMENT TEMP READOUT FOR SNOW AND ICE EQUIPMENT.PUBLIC WORKS/ST&SANITATIONCITY WELDING SALES AND $ 266.12 11/13/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PROPANE FOR HOT BOXES.PUBLIC WORKS/ST&SANITATIONLEMOI ACE HARDWARE $ 33.99 11/14/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ANCHORS FOR BIKE RACKS.PUBLIC WORKS/ST&SANITATIONPURE ELECTRIC $ 325.90 11/14/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ELECTRICAL FITTING FOR DOME.PUBLIC WORKS/ST&SANITATIONOFFICE DEPOT #510 $ 94.32 11/14/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIES.PUBLIC WORKS/ST&SANITATIONTHE HOME DEPOT 1902 $ 104.91 11/17/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS HAMMER DRILL BITS FOR REPAIR AND MAINTENANCE.PUBLIC WORKS/ST&SANITATIONMOTO PHOTO PORTRAIT $ 38.21 11/17/201465085 MINOR EQUIP & TOOLSPHOTOS FOR PAINT EVANSTON PLOWS.PUBLIC WORKS/ST&SANITATIONDD/BR #338026 Q35 $ 124.95 11/18/201462295 TRAINING & TRAVELCOFFEE FOR PAINT EVANSTON PLOW AWARDS.PUBLIC WORKS/ST&SANITATIONJEWEL #3487 $ 294.92 11/18/201462295 TRAINING & TRAVELFOOD FOR PAINT EVANSTON PLOW AWARDS.PUBLIC WORKS/ST&SANITATIONOHIO VALLEY AG LLC $ 87.59 11/18/201465085 MINOR EQUIP & TOOLSHOSE CLAMPS FOR BRINE MACHINE HOSES.PUBLIC WORKS/ST&SANITATIONHALLORAN AND YAUCH $ 682.50 11/18/201465005 LANDSCAPE MATERIALSREPLACEMENT PARTS FOR BENT PARK IRRIGATION CONTROLLERS.PUBLIC WORKS/ST&SANITATIONHALLORAN AND YAUCH $ 1,362.00 11/18/2014 65005 LANDSCAPE MATERIALSREPLACEMENT PARTS FOR LOVELACE PARK IRRIGATION CONTROLLERS.PUBLIC WORKS/ST&SANITATIONWING STOP # 376 $ 150.00 11/19/2014 62295 TRAINING & TRAVEL FOOD FOR PAINT EVANSTON PLOWS.PUBLIC WORKS/ST&SANITATIONOZINGA BROTHERS $ 920.82 11/20/2014 65050 BUILDING MAINTENANCE MATERIAL OZINGA CONCRETE FOR REPAIRS AND MAINTENANCE.PUBLIC WORKS/ST&SANITATIONOZINGA BROTHERS $ 964.08 11/20/2014 65050 BUILDING MAINTENANCE MATERIAL OZINGA CONCRETE FOR REPAIRS AND MAINTENANCE.PUBLIC WORKS/ST&SANITATIONOZINGA BROTHERS $ 1,135.06 11/20/201465050 BUILDING MAINTENANCE MATERIAL OZINGA CONCRETE FOR STREET REPAIRS.PUBLIC WORKS/ST&SANITATIONTHE HOME DEPOT 1902 $ 147.18 11/21/201465085 MINOR EQUIP & TOOLSMATERIALS TO SECURE LIDS ON RECYCLING FANCY CANS.PUBLIC WORKS/ST&SANITATIONOHIO VALLEY AG LLC $ 26.75 11/24/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS HOSE CLAMP GASKETS FOR BRINE MACHINE HOSES.PUBLIC WORKS/ST&SANITATIONTHE HOME DEPOT 1902 $ 637.29 11/26/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS TOOL KITS FOR REPAIR AND MAINTENANCE.PUBLIC WORKS/ST&SANITATIONTHE HOME DEPOT 1902 $ 84.00 11/28/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTSANCHORING ADHESIVE FOR DAVIS STREET BENCH INSTALLATION.PUBLIC WORKS/ST&SANITATIONTHE HOME DEPOT 1902 $ (26.97) 11/28/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS CREDIT ISSUED FOR PURCHASE.PUBLIC WORKS/ST&SANITATIONJEWEL #3456 $ 19.53 11/28/201465125 OTHER COMMODITIESDRINKS FOR SAFETY MEETING.PUBLIC WORKS/ST&SANITATIONTHE HOME DEPOT 1902 $ 117.94 11/28/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS INSTALLATION SUPPLIES FOR MAINTENANCE.January 12, 2015Page 17 of 1982 of 332 Bank of America Credit Card Statement for the Period ending November 30, 2014PUBLIC WORKS/ST&SANITATIONBROWN`S CHICKEN & P $ 217.72 11/28/2014 62295 TRAINING & TRAVEL STREETS AND SANITATION LUNCH.PUBLIC WORKS/TRANSOFFICE DEPOT #510 $ 15.99 11/21/2014 65095 OFFICE SUPPLIESCARD STOCK FOR OFFICE USE.UTILITIES/ADMINAMAZON.COM $ 152.62 11/10/201462235 OFFICE EQUIPMENT MAINT.2-COMFORT FLOOR MATS.UTILITIES/ADMINERGO DEPOT LLC $ 1,438.00 11/10/201462235 OFFICE EQUIPMENT MAINT.2-SIDE DESKS (ONE FOR THE WATER PRODUCTION SUPERINTENDENT'S OFFICE AND ONE FOR THE UTILITIES/ADMINPSMJ RESOURCES INC $ 1,195.00 11/17/2014 62295 TRAINING & TRAVELA/E/C PROJECT MANAGEMENT BOOTCAMP CONFERENCE IN CHICAGO, IL. MAY 5 & 6, 2015.UTILITIES/ADMINPAYPAL IAEP $ 35.00 11/24/2014 62295 TRAINING & TRAVELILLINOIS ASSOCIATION OF ENVIRONMENTAL PROFESSIONALS SEMINAR FOR THE MANAGEMENT UTILITIES/ADMINPANINO'S PIZZERIA OR $ 54.54 11/24/2014 62295 TRAINING & TRAVELPIZZA LUNCH FOR MEETING WITH THE PUBLIC WORKS DIRECTOR AND ENGINEERING.UTILITIES/DISTWW GRAINGER $ 176.40 11/05/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PIPE INSULATION.UTILITIES/DISTZIEBELL WATER SERVI $ 518.00 11/11/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 24"X2" STAINLESS STEEL SERVICE SEAL.UTILITIES/DISTWW GRAINGER $ 56.80 11/12/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PLUGS FOR OLD CORPS.UTILITIES/DISTWW GRAINGER $ 302.30 11/12/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PLUGS FOR OLD CORPS.UTILITIES/DISTZIEBELL WATER SERVI $ 131.09 11/14/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 1 1/2" FLARE WYE.UTILITIES/DISTZIEBELL WATER SERVI $ 518.00 11/14/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 24"X2" STAINLESS STEEL SERVICE SEAL.UTILITIES/DISTMARRIOTT 337J8 SD MAR $ 658.35 11/24/201462295 TRAINING & TRAVELHOTEL ACCOMMODATIONS FOR THE NORTH STAR CONFERENCE IN SAN DIEGO, CA. 11/18/14-11/22/14.UTILITIES/DISTZIEBELL WATER SERVI $ 1,450.18 11/28/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 18" RETANING GLANDS.UTILITIES/FILTRATIONOSI BATTERIES $ 32.35 11/03/2014 65085 MINOR EQUIP & TOOLS CORDLESS TOOL BATTERIES.UTILITIES/FILTRATIONAMAZON.COM $ 53.79 11/03/2014 65085 MINOR EQUIP & TOOLS SCADA LAPTOP MOUSE.UTILITIES/FILTRATIONCENTURY TOOL & EQUIPME $ 76.87 11/04/2014 65085 MINOR EQUIP & TOOLS CORDLESS TOOL BATTERIES.UTILITIES/FILTRATIONB&H PHOTO, 800-606-696 $ 393.98 11/06/2014 65515 OTHER IMPROVEMENTS SECURITY CAMERA CONTROLLER.UTILITIES/FILTRATIONAMAZON.COM $ 38.56 11/10/2014 65050 BUILDING MAINTENANCE MATERIAL BASIN DOOR HANDLES.UTILITIES/FILTRATIONWWW.NORTHERNSAFETY.COM $ 254.10 11/10/2014 65090 SAFETY EQUIPMENTNEW EMPLOYEE SAFETY EQUIPMENT.UTILITIES/FILTRATIONNORTH SHORE UNIFORM IN $ 119.95 11/10/201465020 CLOTHINGNEW EMPLOYEE UNIFORMS.UTILITIES/FILTRATIONNORTH SHORE UNIFORM IN $ 99.95 11/10/201465020 CLOTHINGNEW EMPLOYEE UNIFORMS.UTILITIES/FILTRATIONTFS FISHER SCI ATL $ 264.00 11/10/201465075 MEDICAL & LAB SUPPLIESPH 4 STANDARD, EC MUG FOR MEMBRANE FILTRATION.UTILITIES/FILTRATIONTFS FISHER SCI ATL $ 66.31 11/11/201465075 MEDICAL & LAB SUPPLIESETHYL ALCOHOL.UTILITIES/FILTRATIONTHE HOME DEPOT 1902 $ 50.45 11/12/201465050 BUILDING MAINTENANCE MATERIAL CONCRETE FOR BASIN UPGRADE.UTILITIES/FILTRATIONNSC NORTHERN SAFETY CO $ 116.47 11/13/201465090 SAFETY EQUIPMENTEMPLOYEE SAFETY BREATHING RESPIRATORS.UTILITIES/FILTRATIONAMAZON.COM $ 107.14 11/17/201465090 SAFETY EQUIPMENTEMPLOYEE SAFETY BREATHING RESPIRATORS.UTILITIES/FILTRATIONTFS FISHER SCI ATL $ 1,261.70 11/17/201465075 MEDICAL & LAB SUPPLIESEZ PAK MEMBRANE FILTERS.UTILITIES/FILTRATIONULINE SHIP SUPPLIES $ 502.41 11/18/201465050 BUILDING MAINTENANCE MATERIAL EQUIPMENT TABLE.UTILITIES/FILTRATIONVWR INTERNATIONAL INC $ 251.52 11/19/201465075 MEDICAL & LAB SUPPLIESACETATE BUFFER FOR CHLORINE TITRATION.UTILITIES/FILTRATIONVWR INTERNATIONAL INC $ 275.30 11/19/201465075 MEDICAL & LAB SUPPLIESPHENYLARSINE OXIDE FOR CHLORINE TITRATION.UTILITIES/FILTRATIONMCMASTER-CARR $ 19.34 11/20/201465070 OFFICE/OTHER EQ TO MAINTN MATERIAL FLANGE GASKETS.UTILITIES/FILTRATIONVWR INTERNATIONAL INC $ 201.45 11/20/201465075 MEDICAL & LAB SUPPLIESKIMWIPES.UTILITIES/FILTRATIONTFS FISHER SCI CHI $ 190.52 11/20/201465075 MEDICAL & LAB SUPPLIESPIPETS, FILTER PAPER FOR TSS.UTILITIES/FILTRATIONRAINS FLO MANUFACTURIN $ 637.96 11/20/201465050 BUILDING MAINTENANCE MATERIAL SLOW MIX GLAND PACKING.UTILITIES/FILTRATIONWALGREENS #2619 $ 10.32 11/21/201465075 MEDICAL & LAB SUPPLIESDISTILLED WATER FOR FECAL WATER BATH.UTILITIES/FILTRATIONWW GRAINGER $ 81.86 11/24/201465040 JANITORIAL SUPPLIESFLOOR DEGREASER SOAP.UTILITIES/FILTRATIONWW GRAINGER $ 43.44 11/24/201465050 BUILDING MAINTENANCE MATERIAL SAMPLE PUMP BEARINGS.UTILITIES/FILTRATIONCARDINAL PUMP COMPANY $ 93.50 11/24/201465050 BUILDING MAINTENANCE MATERIAL SAMPLE PUMP GASKETS.January 12, 2015Page 18 of 1983 of 332 Bank of America Credit Card Statement for the Period ending November 30, 2014UTILITIES/FILTRATIONENVIRONMENTAL RESOURCE $ 282.54 11/24/2014 65075 MEDICAL & LAB SUPPLIES STANDARDS FOR PERFORMANCE TESTING.UTILITIES/FILTRATIONWW GRAINGER $ 650.18 11/24/2014 65050 BUILDING MAINTENANCE MATERIAL STEAM HEATING VALVES.UTILITIES/FILTRATIONHACH COMPANY $ 1,236.39 11/24/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TURBIDIMETER CALIBRATION STANDARD.UTILITIES/FILTRATIONALL SEALS $ 84.39 11/25/2014 65050 BUILDING MAINTENANCE MATERIAL SAMPLE PUMP SEALS.UTILITIES/FILTRATIONAMITY HOSPITAL SERVI $ 230.00 11/26/2014 65075 MEDICAL & LAB SUPPLIESAUTOCLAVE MAINTENANCE.UTILITIES/FILTRATIONONEPOINTE SOLUTIONS $ 446.00 11/26/201465070 OFFICE/OTHER EQ TO MAINTN MATERIAL LABORATORY TABLETOP.UTILITIES/FILTRATIONNEWARKINONE-US00000109 $ 118.01 11/26/201465050 BUILDING MAINTENANCE MATERIAL UPS COOLING FANS.UTILITIES/FILTRATIONAMAZON MKTPLACE PMTS $ 44.69 11/28/201465085 MINOR EQUIP & TOOLSPLASTIC PIPE CUTTER BLADE.UTILITIES/FILTRATIONAMAZON.COM $ 93.54 11/28/201465085 MINOR EQUIP & TOOLSPLASTIC PIPE CUTTER.UTILITIES/FILTRATIONAMAZON MKTPLACE PMTS $ 128.59 11/28/201465085 MINOR EQUIP & TOOLSSHOP TOOL BATTERIES.UTILITIES/FILTRATIONAIR ONE EQUIPMENT INC $ 75.00 11/28/201465090 SAFETY EQUIPMENTSPECTACLE KIT FOR SCBA.UTILITIES/FILTRATIONAFFILIATED STEAM EQUIP $ 991.70 11/28/201465070 OFFICE/OTHER EQ TO MAINTN MATERIAL STEAM TRAPS.UTILITIES/PUMPINGMID AMERCIAN WATER $ 92.00 11/05/201465050 BUILDING MAINTENANCE MATERIAL 4" UNIFANGE.UTILITIES/PUMPINGMCMASTER-CARR $ 269.56 11/07/201465702 WATER GENERAL PLANTSUPPLIES FOR THE SOUTH STANDPIPE STAIRCASE.UTILITIES/PUMPINGANDERSON PUMP & PROCES $ 447.10 11/11/201465035 PETROLEUM PRODUCTSFILTERS FOR ANNUAL LUBE.UTILITIES/PUMPINGANDERSON PUMP & PROCES $ 23.50 11/11/201465035 PETROLEUM PRODUCTSFREIGHT FOR FILTERS FOR ANNUAL LUBE.UTILITIES/PUMPINGWW GRAINGER $ 369.43 11/11/201465085 MINOR EQUIP & TOOLSWELDING SUPPLIES.UTILITIES/PUMPINGTHE HOME DEPOT 1902 $ 237.00 11/13/201465070 OFFICE/OTHER EQ TO MAINTN MATERIAL MICROWAVE AND NEW UTILITY SINK.UTILITIES/PUMPINGWW GRAINGER $ 317.35 11/17/201465050 BUILDING MAINTENANCE MATERIAL LOW TEMP SWITCH FOR THE NEW METER VAULT.UTILITIES/PUMPINGFOX CROFT EQPT.& SVC.I $ 890.61 11/21/201465035 PETROLEUM PRODUCTSCHLORINE EQUIPMENT REBUILD KITS.UTILITIES/PUMPINGGASSNIFFER.COM $ 379.40 11/21/201465035 PETROLEUM PRODUCTSCHLORINE LEAK DETECTOR.UTILITIES/PUMPINGE-CONOLIGHT $ 132.41 11/21/201465050 BUILDING MAINTENANCE MATERIAL LED REPLACEMENT FOR THE SERVICE BUILDING LIGHT.UTILITIES/PUMPINGABLE DISTRIBUTORS $ 25.84 11/21/201465070 OFFICE/OTHER EQ TO MAINTN MATERIAL T STAT FOR THE CLASSROOM.UTILITIES/PUMPINGPROJECTOR PEOPLE $ 1,465.00 11/25/201465702 WATER GENERAL PLANTCLASSROOM PROJECTOR.UTILITIES/PUMPINGHAROLD'S TRUE VALUE HD $ 64.07 11/28/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALREPLACEMENT SPARE KEYS FOR THE GATES AND RESERVOIRS.UTILITIES/PUMPINGPICKUP SPEC $ 228.50 11/28/2014 65090 SAFETY EQUIPMENTTOOL BOX STEP FOR VEHICLE #915.UTILITIES/SEWERSEWER EQUIPMENT CO. OF $ 70.21 11/10/201465070 OFFICE/OTHER EQ TO MAINTN MATERIAL TRAILER RODDER PUMP PARTS.UTILITIES/SEWERSTANDARD EQUIPMENT CO. $ 515.86 11/12/201462245 OTHER EQ MAINTVACTOR TUBE.UTILITIES/SEWERVOLLMAR CLAY PRODUCTS $ 420.00 11/13/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS PRE-CAST MATERIAL.TOTAL ALL OTHER $ 124,226.06 January 12, 2015Page 19 of 1984 of 332 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Evonda Thomas-Smith Director, Health and Human Services Department Carl Caneva, Assistant Director Subject: Agreement for City Wide Rodent Control Services for the City of Evanston (RFP# 14-61) Date: December 19, 2014 Recommended Action: Staff recommends City council authorize the City Manager to sign an agreement with Rose Pest Solutions (414 Frontage Road, Northfield, IL) for the provision of rodent control services to residences in Evanston in the amount of $22,880.00 for the period of February 1, 2015 to February 1, 2016. Funding Source; Funding is provided by Food and Environmental Health Account 100.24.2435.62605. Summary: The City of Evanston has been providing rodent control services dating back as far as the 1940s. Historically, staff in the Health and Human Services Department has provided the service. However, in 2011 the City of Evanston was overwhelmed with requests for service regarding rodents. Rose Pest Control was hired in the last quarter of 2011 to address rodent control in residential housing. In 2012 the City Council directed the Health Department to extend the practice of rodent control beyond single family housing and owner occupied rental dwellings to include all residential housing (townhomes, condominiums, multi-unit apartment buildings). As the service has become more popular in the community requests have increased. To provide services the contractor has provided for 6 months of service in 2012, 8 months in 2013, and finally 9 months in 2014. The RFP will provide for a full year of service. Memorandum For City Council meeting of January 12, 2015 Item A3.1 Business of City by Motion: Rodent Control Services For Action 85 of 332 In November 2014 the City of Evanston developed the Request for Proposal for City- Wide Rodent Control Services. Applicants needed to show the total cost and indicated their firms had the capacity to address all residential requests for the city. The table on the following page summarizes the bids for RFP# 14-61. Staff was unable to locate any Pest Control Firms in Evanston and there were no bids submitted from Evanston businesses. Bid Summaries Company Cost for Service Evidence of capacity Chemwise 5050 Newport Dr. Suite #1 Rolling Meadows, IL 60008 $29,280.00 Provides services for Mt. Prospect, Schaumburg and Elmhurst. Contracts are for select city buildings. No information submitted on providing residential services. Rose Pest Solutions 414 Frontage Road Northfield, IL 60093 $22,880.00 Provides residential rodent services for Glencoe, Oak Park, and is current vendor for Evanston. Smithereen 7400 N. Melvina Niles, IL 60714 $30,000.00 Provides services for Naperville, Northlake, Midlothian, and Kane County. Services are for governmental buildings. No information submitted on providing residential services. Terminix 655 W. Grand Ave. Suite 150 Elmhurst, IL 60126 $16,850.00 No information submitted regarding similar services for municipalities. Allied Services 12761 Western Ave. Blue Island, Il 60406 $22,584.00 Provides services for more than 30 municipal governments. Services for government buildings. No information submitted on providing residential services. Anderson Pest Solutions 501 W. Lake Street Suite 204 Elmhurst, IL 60126 $43,160.00 Provides spot treatment for residences in Morton Grove, Countryside. Full coverage for city buildings and residential for Lincolnwood and Evergreen Park. 86 of 332 Evaluation of Bids Although two of the bids (Terminix and Allied Services) indicate a lower annual cost than the recommended vendor, Rose Pest Solutions, neither has indicated the capacity to handle the scope of the services provided by the City of Evanston. Furthermore, as Rose Pest Solutions is the current vendor, its staff has been trained on the 311 request tracking system and has maintained a high level of customer service in the two years the company has been contracted by the City of Evanston. Rose Pest Solutions is the lowest bidder with experience providing the high level of service expected by the City of Evanston. Attachments Map and Report of Service Requests 87 of 332 NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGAN1200 1800 29002300200019001600400100 200 800 900 1000 1700 2100 2700 2800 500 2100 2700 340030002200160015001000500300300 1100 1200 1300 1800 1900 2300 2900 900 28002500270025007006005002400 1400 1500 1900 2200 2300 2600 350026002400180017001500120011001000800600 2500 2600 300 400 600 800 700 2800 3600230020002200130012001100700200400 1600 200 1000 380033001700900900200500 2000 1300 1600 2500 2400 370026002400210019001400100300100700 1400 1500 2200 100 1100 1700 2000 320031002100180013001400800600400Rat Service RequestsMore Less Main Road Local Street Railroad Water City Boundary 0 0.5 10.25 Mile 1:31,680 1 inch = 0.5 mile City of EvanstonRat Service Requests1/1/2014 - 6/30/2014 8/6/2014 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. RatServiceRequests.mxd 88 of 332 Total Rodent/Rat Service Requests reported to 311: Jan 1, to Jun 30, 2014: 210 Jan 1, to Jun 30, 2013: 122 Jan 1, to Jun 30, 2013: 149 14 36 31 31 3 20 8 33 30 4 5 26 12 15 5 19 9 12 8 11 0 5 10 15 20 25 30 35 40 Rats/Rodents by Ward (January-June 2013-2014) Jan-Jun 2014 Total Jan-Jun 2013 Total 89 of 332 To: Evonda Thomas-Smith Director, Health and Human Services Dept. Carl Caneva, Assistant Director From: Tammi Turner, Purchasing Manager Subject: Agreement for City Wide Rodent Control Services for the City of Evanston, Bid 14-61 Date: January 12, 2015 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, Bid 14-61, Agreement for City Wide Rodent Control Services for the City of Evanston precludes subcontracting opportunities. Therefore, a waiver is granted. Memorandum Bid 14-61, Agreement for City Wide Rodent Control Services for the City of Evanston, M/W/EBE Waiver 1.12.2015 90 of 332 For City Council meeting of January 12, 2015 Item A3.2 Business of the City by Motion: 2015 CIPP Sewer Rehabilitation Contract A For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Utilities Director Lara Biggs, Superintendent – Construction & Field Services Subject: 2015 CIPP Sewer Rehabilitation Contract A (Bid No. 15-01) Date: December 30, 2014 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the 2015 Cured-In-Place Pipe Lining Contract A (Bid No. 15-01) with Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO) in the amount of $310,979.10. Funding Source: Funding for this work will be from the Sewer Fund, Account 515.71.7420.62461, which has an allocation of $535,000 for this type of sewer rehabilitation work. Summary: This contract includes the rehabilitation of approximately 4,950 feet of combined sewer and main ranging in size from 9-inch diameter to 24-inch diameter at 23 different sites. A location map indicating where the work will take place is attached. The sewer mains were identified as needing rehabilitation during the closed circuit TV inspection of sewer mains under or adjacent to streets scheduled for resurfacing during the 2015 construction season. The sewer rehabilitation work is to be completed by April 15, 2015. The contract documents for this project were sent only to the seven contractors pre- qualified to perform this type of work as a result of RFQ 13-60. These contractors submitted information demonstrating that the product they intend to use meets specific minimum requirements; that they are trained and approved to install the product; and that they have a minimum amount of experience installing the product. Council approved the pre-qualification of these contractors on October 28, 2013. A list of the prequalified contractors is attached. Memorandum 91 of 332 Bids for the subject project were opened and publicly read on Tuesday, December 23, 2014. Four of the seven pre-qualified contractors submitted bids for this project. Contractor Information: Contractor Address Insituform Technologies, USA, Inc 17988 Edison Avenue, Chesterfield, MO Kenny Construction Company 2215 Sanders Road, Suite 400, Northbrook, IL Michels Corporation 817 W. Main Street, Brownsville, WI Visu-Sewer of Illinois, LLC 9014 S. Thomas Avenue, Bridgeview, IL The submitted bids can not be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening, or until February 21, 2015. The bids were reviewed by Lara Biggs, Superintendent – Construction & Field Services. Attached is a bid tabulation summary showing the bid results from the four contractors that submitted. Pricing Summary: Contractor Bid Price Kenny Construction Company $267,040.00 Visu-Sewer of Illinois, LLC $269,257.50 Insituform Technologies, USA, Inc $310,979.10 SAK Construction, LLC $335,238.75 While Kenny Construction has the lowest price, they have requested a waiver for the City’s Local Employment Program (LEP) Ordinance and M/W/EBE program. The second lowest bidder, Visu-Sewer, also requested a waiver of the LEP requirements and most of the M/W/EBE goal. The third lowest bidder, Insituform, has indicated they will comply with the LEP requirements and a majority of the M/W/EBE goal. Therefore, staff is recommending award to Insituform. Insituform has completed many CIPP sewer rehabilitation projects with the City of Evanston, and staff is satisfied with the quality of their work. The following is a summary of the M/W/EBE and LEP information for each bidder: Bidder Bid Price Difference from Low Bid M/W/EBE Compliance LEP Compliance Kenny Construction $267,000.00 -- 0% Waiver Requested Visu-Sewer $269,257.50 $2,217.50 0.9% ($2,500) Waiver Requested Insituform Technologies $310,979.10 $43,939.10 18.3% ($57,015.65) Yes Michels $335,238.75 $68,198.75 0.7% ($2,250) Yes 92 of 332 Insituform’s estimate for total labor on this job is 1,013 hours, and the LEP requirement is 15% of this amount, or 152 hours. Based on prevailing wage rates, this is equal to approximately $5,800 in wages that will be paid to an Evanston resident. Alternatives: The Council can elect to choose Kenny Construction as the lowest, qualified bidder, but this would require granting a waiver for compliance with the LEP program. Legislative History: On October 28, 2013, the City Council approved the list of pre-qualified CIPP rehabilitation contractors (RFP 13-60). Attachments: 2015 CIPP Sewer Rehabilitation Contract A Location Map List of Prequalified Contractors Approved by City Council on October 28, 2013 Bid Tabulation for 2015 CIPP Sewer Rehabilitation Contract A (Bid 15-01) M/W/EBE Compliance Review Memo 93 of 332 94 of 332 Prequalification For Cured-In-Place Pipe (CIPP) Rehabilitation 2014-2016 Contractor Address Contact Phone Hoerr Construction, Inc. 1601-D W. Luthy Drive Peoria, IL Max P. Hoerr II (847)919-8200 Insituform Technologies USA, LLC 11351 W. 183rd Street Orland Park, IL Kevin Coburn (262)695-2340 Kenny Construction Company 2215 Sander Road, Suite 400 Northbrook, IL Pat Szyska (636)530-8000 Michels Corporation 817 W. Main Street Brownsville, WI Carrie Preston (630)231-3880 Pipeline Solutions LLC/ American Pipe Liners, Inc. PO box 394 Highland Park, IL Chris Tucker (920)924-4300 SAK Construction 864 Hoff Road O’ Fallen, MO Boyd Hirtz (734)481-0872 Visu-Sewer, Inc. W320 N4855 Betker Drive Pewaukee, WI Randy Belanger (636)379-2350 95 of 332 ItemPipe Dia (in)StreetBasinUp MHDown MHQuant UnitKenny Const Visu-Sewer Insituform Michels19 Bennett AveB04 6620 6600 342 LF $10,260.00 $11,200.50 $11,901.60 $14,706.002 12 Ridge AveB82 10436 10416 316 LF $14,220.00 $12,324.00 $13,777.60 $15,800.003 15 Ridge AveB82 10725 10720 86 LF $4,300.00 $4,300.00 $5,048.20 $5,590.004 15 Ridge AveB82 10730 10725 224 LF $11,200.00 $11,200.00 $13,148.80 $14,560.005 15 Ridge AveB82 10735 10730 345 LF $17,250.00 $17,250.00 $19,458.00 $22,425.006 12 Sherman AvB82 3220 3218 129 LF $5,805.00 $5,031.00 $8,191.50 $6,450.007 10 McDaniel AvB09 2616 2614 169 LF $6,760.00 $5,534.75 $5,762.90 $6,253.008 10 McDaniel AvB09 2614 2612 278 LF $11,120.00 $9,104.50 $9,479.80 $10,286.009 15 Pitner AveB09 4050 4000 328 LF $16,400.00 $16,400.00 $18,794.40 $21,320.0010 12 Dempster StB07 20600 20000 212 LF $9,540.00 $8,268.00 $12,402.00 $10,600.0011 9 Dempster StB07 17450 17400 217 LF $6,510.00 $7,106.75 $7,312.90 $9,331.0012 9 Dempster StB07 17410 17400 212 LF $6,360.00 $6,943.00 $7,144.40 $9,116.0013 18 Wesley AveB08 4300 4275 49 LF $2,940.00 $3,956.75 $4,650.10 $4,361.0014 18 Wesley AveB08 4400 4300 91 LF $5,460.00 $7,348.25 $8,635.90 $8,099.0015 15 Brown AveB11 8300 8200 312 LF $15,600.00 $15,600.00 $18,220.80 $20,280.0016 18 Brown AveB11 8200 8100 316 LF $18,960.00 $25,517.00 $22,910.00 $28,124.0017 10 Dodge AveB13 7020 7010 222 LF $8,880.00 $7,270.50 $9,346.20 $8,214.0018 24 Dodge AveB13 5400 5300 319 LF $33,495.00 $35,568.50 $41,470.00 $39,237.0019 15 Howard StB13 5403 5401 163 LF $8,150.00 $8,150.00 $9,828.90 $10,595.0020 15 Howard StB13 05403-1 5403 195 LF $9,750.00 $9,750.00 $11,758.50 $12,675.0021 9 Alley, N Main, E Hinman B83 11673 11670 36 LF $1,080.00 $1,179.00 $4,053.60 $1,548.0022 12 Hinman AveB83 11755 11750 145 LF $6,525.00 $5,655.00 $8,700.00 $7,250.0023 15 Keeney StB83 17600 17000 242 LF $12,100.00 $12,100.00 $15,730.00 $15,730.0024175 EA $21,875.00 $21,875.00 $21,577.50 $30,187.50255 EA $2,500.00 $625.00 $1,675.50 $2,501.25Total$267,040.00 $269,257.50 $310,979.10 $335,238.75BID TABULATION2015 CIPP CONTRACT A (15-01)Reinstate LateralsTrim Protruding Taps which Inhibit Installation96 of 332 To: David Stoneback, Utilities Director Lara Biggs, Superintendent – Construction & Field Services From: Tammi Turner, Purchasing Manager Subject: 2015 CIPP Sewer Rehabilitation Contract A, Bid 15-01 Date: January 12, 2015 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. With regard to 2015 CIPP Sewer Rehabilitation Contract A, in the base bid amount of $310,979.10, the primary contractor Insituform Technologies USA, has subcontracted the following: Name of M/W/EBE Scope of Work Contract Amount % MBE EBE WBE Barricade Lites Inc. Marking $6,683.60 X Sheridan Plumbing Sewer Control $50,332.05 X Total M/W/EBE $57,015.65 18% Insituform Technologies USA has requested a waiver for the remaining 7% MWEBE participation goal. A 7% MWEBE waiver is granted. Insituform Technologies USA will receive credit for 18% M/W/EBE participation. Cc: Marty Lyons, Assistant City Manager/CFO Memorandum Bid 15-01, 2015 CIPP Sewer Rehabilitation Contract A, M/W/EBE Memo, 01.12.2015 97 of 332 For City Council meeting of January 12, 2014 Item A3.3 Business of the City by Motion: Natural Gas Purchase For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Director of Utilities Subject: Approval of an Amendment to the Agency Agreement for the Management of the Natural Gas Purchase and an Amendment to the Agreement for the Purchase of Natural Gas for 16 City Owned Buildings. Date: December 23, 2014 Recommended Action: Staff recommends that the City Council authorize the City Manager to negotiate and execute Amendment 2 to the Agency Agreement with Northwestern University for the management of the natural gas purchase. The amendment would extend the term of the agreement through August 31, 2021. Staff also recommends that the City Council authorize the City Manager to negotiate and execute Amendment 6 to the agreement with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston, TX 77056) for the purchase of natural gas for 16 City owned buildings when the strike price is below $4.10 per MMBTU. The amended term of the agreement would be effective September 1, 2016 through August 31, 2021. Funding Source: The cost for natural gas is billed to the various accounts that support the buildings that are purchasing natural gas through this contract. Please see attached Exhibit 1 that lists the buildings being served by this agreement and the accounts that are being charged. Northwestern University will administer the natural gas purchase for the City at no additional cost. Background: On April 12, 2011 the City Council authorized the City Manager to execute an Agency Agreement between the City and Northwestern University to manage the City’s natural gas purchase for 16 City owned buildings through October 31, 2013. Council also authorized the City Manager to negotiate and execute an agreement and several amendments with Twin Eagle Resource Management for the procurement of natural gas for these buildings. Memorandum 98 of 332 Exhibit 2 indicates the conditions of the agreement and amendments with Twin Eagle for the purchase of natural gas. Analysis: Purchasing natural gas in conjunction with Northwestern has been advantageous to the City for several reasons. As one of the largest purchasers of natural gas in Illinois, Northwestern watches the gas market closely and purchases gas at opportunistic pricing based on advice provided to them from the supplier that they have worked with for nearly twenty years. Natural gas prices are at a major cycle low. Although 2014 started out with a record low natural gas storage quantity, natural gas supply has been prolific and is on pace to achieve a record storage injection to balance out the storage deficit. Major increase demand for natural gas is anticipated for manufacturing liquefied natural gas (LNG) as well as for use in Mexico and other industrial areas. In order to be prepared to purchase gas in conjunction with Northwestern, staff is recommending that the City lock into a fixed price for natural gas to be supplied between September 1, 2016 and August 31, 2021 when the purchase price is at or below $4.10 per MMBTU. Similar to the current agreement, the City would lock in a fixed price for seventy percent (70%) of its anticipated monthly gas use. The remaining monthly gas supply requirement would be purchased at the first of the month index via Chicago Citygate as published by NGI’s Bidweek Survey, plus an administrative fee of $0.0040 per therm. If the index price is too high, withdrawal of previously purchased natural gas from storage would occur. Legislative History: The City Council authorized the City Manager to execute an agreement with Twin Eagle Resource Management, LLC on April 12, 2011. Amendments to the agreement were authorized on the following dates: Amendments 1 & 2 on April 12, 2011 Amendment 3 on January 9, 2012, Amendment 4 on April 1, 2013. Amendment 5 on July 22, 2013 The City Council authorized the City Manager to execute an Agency Agreement with Northwestern University on April 12, 2011. Amendment 1 to the Agency Agreement was authorized on July 22, 2013. 99 of 332 Attachments: Exhibit 1 – City Owned Buildings proposed to be supplied with Natural Gas under the proposed agreement with Twin Eagle Resource Management Exhibit 2 – Conditions of the Agreements for the Purchase of Natural Gas Proposed Amendment No. 2 to the Agency Agreement with Northwestern University Proposed Amendment No. 6 Twin Eagle Resource Management, LLC 100 of 332 101 of 332 102 of 332 103 of 332 104 of 332 For City Council meeting of January 12, 2015 Item A3.4 Business of the City by Motion: Data Storage Purchase For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Jose Calderon, IT Division Manager Subject: City of Evanston Storage Area Network Project, Bid 14-64 Date: January 6, 2015 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for the bid for the City of Evanston Storage Area Network project with Hipskind Technology Solutions Group, located at Two Westbrook Corporate, Center Suite 250, Westchester, IL 60154, in the amount of $250,396.16. Funding Source: Capital Improvements Fund Account # 415.19.1450.65515 Summary: Work on this project includes the purchase of hardware and software licensing that will accommodate the city’s increasing data-storage requirements. On October 23rd, 2014 the City issued bid documents and on November 11th, 2014 the City received and publicly read one (1) bid. Bid results were as follows: Vendor Base Bid Hipskind Technology Solutions Group $332,588.98 Hipskind is a Dell Premier Partner and responded with an original bid of $332,588.98. Dell was available and answered questions the city had on pricing they provided to Hipskind. Subsequently, leveraging end of year marketing funds and the Midwestern Higher Education Compact (MHEC) Contract, Hipskind provided a revised quote of $250,396.16. There were no other bidders, and therefore no alternate bids to reference. Memorandum 105 of 332 The City’s IT network relies on local hard disk network storage to enable services such as email, video surveillance, and network file storage. Nearly every technical solution that the city supports requires local data storage. Because of the frequency and amount of data being written to the network, local storage is a more cost effective solution than cloud storage. The City’s current email system, Microsoft Exchange 2003, is over 10 years old and no longer supported by the manufacturer. An upgrade to a newer version of the product will first require storage that can accommodate the migration of existing data, as well as provide additional storage for enhanced user functionality. In the past year alone the city has implemented over 50 additional video surveillance cameras throughout City buildings. As part of a FEMA Buffer Zone Protection Program (BZPP), the city was able to expand video surveillance at the Utilities Water Treatment Plant by 36 cameras. 4 cameras were installed on the NE and SE corners of ETHS. Additionally, over 18 surveillance cameras have been deployed between Fleetwood- Jourdain Community Center and the Robert Crown Center. In total, the City hosts and stores footage from over 200 surveillance cameras. Replacing paper forms with a paperless process is made possible with network storage that can accommodate the transaction of these files. Through the use of electronic document management solution, Laserfiche, Evanston Police have digitized over 50,000 documents. The bid addresses both hardware and software needs that will allow us to accommodate the growing amount of digital content being stored on our networks. ------------------------------------------------------------------------------------- Attachments: MWEBE Memo 106 of 332 To: Martin Lyons, Assistant City Manager/CFO Jose Calderon, IT Division Manager From: Tammi Turner, Purchasing Manager Subject: City of Evanston Storage Area Network Project, Bid 14-64 Date: January 12, 2015 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, Bid 14-64, City of Evanston Storage Area Network Project precludes subcontracting opportunities. Therefore, a waiver is granted. Memorandum Bid 14-64, City of Evanston Storage Area Network Project, M/W/EBE Waiver 1.12.2015 107 of 332 For City Council meeting of January 12, 2015 Item A4 Business of the City by Motion: Change Order #1 for 2014 CIPP Sewer Contract B For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Utilities Director Lara Biggs, Superintendent – Construction & Field Services Subject: Approval of Change Order No. 1 for 2014 CIPP Sewer Rehabilitation Contract B (Bid 14-43) Date: December 30, 2014 Recommended Action: Staff recommends the City Council authorize the City Manager to execute Change Order No. 1 for the 2014 CIPP Sewer Rehabilitation Contract B (Bid 14-43) with Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO). This change order will increase the contract amount by $28,474.00, from $230,584.00 to $259,058.00. It will also extend the contract duration by 61 days from November 30, 2014 to January 30, 2015. Funding Source: The original project funding is from two sources. Funding in the amount of $130,551.00 is from the Sewer Fund, Account 515.71.7420.62461, which has an FY 2014 budget of $515,000. Funding in the amount of $100,033.00 is provided from the Washington National TIF Fund, which has an FY 2014 allocation of $185,000 for this project. This change order will be funded from the Sewer Fund, but exceeds the original FY 2014 budget. Funding is available in the Sewer Fund through savings achieved in other accounts. Summary: City Council awarded the original contract on September 22, 2014. The City Manager authorized this change order as an emergency purchase so that the contractor could order materials and complete the work in January 2015. Because CIPP lining is not done when snow or rain is forecast, this type of work is difficult to complete during February and March. City Council was notified of this in a memo distributed in the City Manager Weekly Report dated December 12, 2014. A copy of the memo is attached for reference. Memorandum 108 of 332 Legislative History: City Council authorized the original contract with Insituform on September 22, 2014. The City Manager authorized Change Order 1 as an emergency purchase on December 11, 2014. Attachments: Memo from the City Manager Weekly Report dated December 11, 2014 Change Order No. 1 for the 2014 CIPP Contract B 109 of 332 To: Wally Bobkiewicz, City Manager From: David Stoneback, Director of Utilities Lara Biggs, Superintendent – Construction & Field Services Subject: Approval of Change Order No. 1 for 2014 CIPP Sewer Rehabilitation Contract B (Bid 14-43) as an Emergency Purchase Date: December 11, 2014 Recommended Action: Staff recommends the City Manager execute Change Order No. 1 for the 2014 CIPP Sewer Rehabilitation Contract B (Bid 14-43) with Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO). The change order will be executed as an emergency purchase. This change order will increase the contract amount by $28,474.00, from $230,584.00 to $259,058.00. It will also extend the contract duration by 61 days from November 30, 2014 to January 30, 2015. Funding Source: The original project funding is from two sources. Funding in the amount of $130,551.00 is from the Sewer Fund, Account 515.71.7420.62461, which has an FY 2014 budget of $515,000. Funding in the amount of $100,033.00 is provided from the Washington National TIF, which has an FY 2014 allocation of $185,000 for this project. This change order will be funded from the Sewer Fund, but exceeds the original FY 2014 budget. Funding is available in the Sewer Fund through savings achieved in other accounts. Background: City Council awarded the original contract on September 22, 2014. This contract includes the rehabilitation of approximately 2,977 feet of combined sewer main ranging in size from 8-inch diameter to 30-inch diameter at 14 different sites. A location map indicating where the work is taking place is attached for your reference. Analysis: Site 1(alley north of Dartmouth Place and east of Orrington Avenue) was added to the list because a significant portion of the sewer has cracking along the top of the pipe and this sewer intersected Dartmouth Place, which was on the list of streets being resurfaced in 2014. However, this segment of sewer being lined does not end in a full- sized manhole. Because the sewer is 30-inches in diameter, the inlet at the location cannot be used as the endpoint in the lining process. Instead, the contractor needs to Memorandum 18 of 22110 of 332 use the next manhole north of the segment endpoint. This would require the lining of an additional 206 feet of 30-inch sewer. Staff had previously televised this segment and determined there was significant cracking, but left the segment off of the contract because of funding limitations at that time. Therefore, staff is proposing to proceed with lining the additional segment at a cost increase of $28,474.00. This cost is based on the bid price for 30” sewer lining of $134/ft, which is very competitive (the average price of 30” sewer lining over the last several years is $175/ft). Executing the change order quickly will allow the contractor to complete the work by January 30, 2015 at their original low bid price. This change order includes a time extension of 61 days, which will allow the contractor time to order the additional materials and complete the installation. The new completion date would be January 30, 2015. Legislative History: The City Council approved contract award to Insituform Technologies on September 22, 2014. Attachments: 2014 CIPP Sewer Rehabilitation Contract B Map Insituform Proposal for Change Order No. 1 19 of 22111 of 332 20 of 22112 of 332 113 of 332 For City Council meeting of January 12, 2015 ItemA5 Ordinance 109-O-14, Adding Title 3, Chapter 31, Regarding Transportation Network Providers For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 109-O-14, Adding Title 3, Chapter 31, Regarding Transportation Network Providers Date: January 12, 2015 Recommended Action: City staff submits City Council for consideration Ordinance 109-O-14. Summary: City staff was directed to draft an ordinance to regulate transportation network providers such as Uber, Sidecar, and Lyft. City staff reviewed and considered comparable ride- share statutes from similarly situated jurisdictions. Proposed Ordinance 109-O-14 borrows from the recently enacted Chicago Ordinance in scope and language. Under the Ordinance: • Applicants and operators of transportation network providers must be at least twenty-one (21) years of age. Sections 3-31-5 and 3-31-18. • Applicants can obtain either a “Class A license” or a “Class B license.” Licensees who operate no more than twenty hours per week shall obtain a Class A license at an annual fee of ten thousand dollars ($10,000.00). Licensees who operate more than twenty hours per week shall obtain a Class B license at an annual fee of twenty-five thousand dollars ($25,000.00). These are the same fees as the Chicago Ordinance. Section 3-31-3. • Transportation network providers must comply with all insurance requirements under federal, state and city laws. Section 3-31-9(A). • Providers must provide both commercial general liability insurance and commercial automobile liability insurance, each in an amount not less than one million dollars ($1,000,000.00). Sections 3-31-9(B) and 3-31-9(C). • Operators are required to stay away from cabstands. Section 3-31-18. • All licenses granted by the City of Evanston are deemed a revocable privilege and not a right. Section 3-31-2. Memorandum 114 of 332 • Providers must serve disabled individuals and must provide services in underserved areas. Sections 3-31-14 and 3-31-18(G). • Failure to comply with the provisions set forth in Ordinance 109-O-14 shall result in a seven hundred dollar ($700.00) fine for each violation. Section 3-31-23. Legislative History: The Law Department prepared Ordinance 109-O-14 following City Council direction. It was held in committee pending further state action at the General Assembly veto session. No comprehensive state regulations were in fact adopted, hence, staff is resubmitting this ordinance for consideration which is in line with the regulatory structure existent in Chicago. Attachments: Ordinance 109-O-14 Page 2 of 2 115 of 332 1/7/2015 109-O-14 AN ORDINANCE Adding Title 3, Chapter 31, Regarding Transportation Network Providers NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Legislative Statement. At the time of passage of this Ordinance, the City of Evanston determined that there is a need for the regulation of transportation network providers to mandate certain standards, requirements, and consumer protections of said providers for the benefit of City of Evanston residents and visitors. The City determined that by regulating transportation network providers, compliant providers will provide adequate services while affording consumers protections in line with City standards. In recognition of the need to regulate ride-share programs, this Ordinance hereby creates a process to regulate transportation network providers. Article VII, Section (6)a of the Illinois Constitution of 1970 states that, “a home rule unit may exercise any power and perform any function pertaining to its government and affairs including, but not limited to, the power… to license.” As a home rule uni t, the City of Evanston’s powers shall be construed liberally. Scadron v. City of Des Plaines, 153 Ill.2d 164 (1992). This ordinance is presumed constitutional and the burden of rebutting that strong presumption is on the party challenging the validity of the statute to clearly demonstrate a constitutional violation. Napleton v. Village of Hinsdale, 229 Ill.2d 116 of 332 109-O-14 296, 306 (2008). It is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid. Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747, (2nd Dist. 1991). A court has a duty to uphold the constitutionality of a statute/ordinance when reasonably possible, and if a statute’s/ordinance’s construction is doubtful, the court will resolve the doubt in favor the statute’s/ordinance’s validity. Id. citing to People ex rel. Sherman v. Cryns, 203 Ill.2d 264, 291 (2003). City Council and City staff reviewed and considered comparable ride-share statutes from similarly situated jurisdictions. Furthermore, Governor Patrick Quinn, in his veto message of Illinois House Bill 4075 regulating ride-share companies, stated that while Illinois legislation would be overly broad in regulating ride-share programs, home rule communities are best tailored to consider, adopt, and enforce ride-share regulations at the local level. H.R. 4075, 98th Gen Assemb., Reg. Sess. (Ill. 2014). The City Council finds that that there is a compelling governmental interest in implementing reasonable regulations on transportation network providers and that such regulations are essential in the promotion of commerce while affording consumers proper protections. Mandating certain standards and requirements within the City under this Ordinance will also promote the health, safety, and welfare of City residents and visitors alike. All prospective and future licenses granted pursuant to this Chapter are expressly declared to be a revocable privilege, not a right. SECTION 2: Title 3 of the Evanston City Code of 2012, as amended, is hereby further amended by adding a new Chapter 31, which shall read as follows: CHAPTER 31: TRANSPORTATION NETWORK PROVIDERS 117 of 332 109-O-14 3-31-1: DEFINITIONS: For purposes of this Chapter the following definitions shall apply: ACTIVE DRIVER A transportation network driver who has provided service in response to four or more prearranged transportation service requests within a 30-day period. CITY MANAGER The City of Evanston City Manager or his/her designee. COMPENSATION Any payment or donation received, or economic or business benefit obtained, for providing a transportation network service. DRIVER The holder of, or a person that is required to hold, a transportation network provider license issued pursuant to this Chapter. LICENSEE The holder of, or a person that is required to hold, a transportation network provider license issued pursuant to this Chapter. LICENSE A transportation network provider license OPERATION OF A TRANSPORTATION NETWORK VEHICLE / OPERATING A TRANSPORTATION NETWORK VEHICLE / OPERATE A TRANSPORTATION NETWORK VEHICLE Offering, making available, or using a transportation network vehicle to provide a transportation network service, including any time when a driver is logged onto the transportation network provider's Internet- enabled application or digital platform showing that the driver is available to pick up passengers; when a passenger is in the vehicle; when the provider's dispatch records show that the vehicle is dispatched; or when the driver has accepted a dispatch and is enroute to provide a transportation network service to a passenger. PREARRANGED TRANSPORTATION SERVICE A transportation service that is offered and accepted through a licensee's Internet- enabled application or digital platform before the transportation commences PLACE OF BUSINESS A location where (1) the City may send, and the licensee shall accept, notices of hearing or other notices from the City; and (2) the licensee maintains its business and financial records relating to its license PROVIDER A person that offers or provides a transportation network service. SERVICE A prearranged transportation service 118 of 332 109-O-14 offered or provided for compensation using an Internet-enabled application or digital platform to connect potential passengers with transportation network drivers. The term "transportation network service" does not include a "ridesharing arrangement” as that term is defined in Section 2 of the Illinois Ridesharing Arrangements Act, codified at 625 ILCS 30/2. TRANSPORTATION NETWORK DRIVER An individual affiliated with a transportation network provider or with a person who is affiliated with a provider to transport passengers for compensation using a transportation network vehicle. TRANSPORTATION NETWORK LICENSEE The holder of, or a person that is required to hold, a transportation network provider license issued pursuant to this Chapter. TRANSPORTATION NETWORK PROVIDER A person that offers or provides a transportation network service. TRANSPORTATION NETWORK SERVICE A prearranged transportation service offered or provided for compensation using an Internet-enabled application or digital platform to connect potential passengers with transportation network drivers. The term "transportation network service" does not include a "ridesharing arrangement” as that term is defined in Section 2 of the Illinois Ridesharing Arrangements Act, codified at 625 ILCS 30/2. TRANSPORTATION NETWORK VEHICLE Any vehicle used to provide a transportation network service. VEHICLE AGE The age of a vehicle computed by totaling the number of the years from the model year to the calendar year, including both. For example, a vehicle with a model year of 2009 has a vehicle age of 4 years in the 2012 calendar year (2009 + 2010 + 2011 + 2012). WHEELCHAIR-ACCESSIBLE TRANSPORTATION NETWORK VEHICLE A transportation network vehicle that a person in a wheelchair may enter and exit independently or with assistance while seated in a wheelchair. A wheelchair- accessible transportation network vehicle shall safely secure and restrain the wheelchair, shall have only side entries for passengers, and shall comply with all 119 of 332 109-O-14 applicable standards provided by law for wheelchair-accessible vehicles, including standards specified by applicable ordinances and regulations adopted by the City. 3-31-2: TRANSPORTATION NETWORK PROVIDER LICENSE – REQUIRED: (A) No person shall engage in a transportation network provider business in the City without a transportation network provider license issued pursuant to this Chapter. (B) No vehicle shall be used as a transportation network vehicle in the City except by a driver affiliated with a transportation network provider licensed pursuant to this Chapter. (C) It shall be unlawful for any transportation network provider licensed by another jurisdiction to provide a transportation network service within the corporate boundaries of the City, except where the passengers have as their destination the community in which such provider is licensed. (D) A transportation network vehicle operated by a driver affiliated with a provider licensed by another jurisdiction may come into the City to discharge passengers whose trip originated outside of the City. (E) Any prospective and future licenses granted pursuant to this Chapter may be denied, rescinded, or revoked by the City. 3-31-3: TRANSPORTATION NETWORK PROVIDER LICENSE – LICENSE CLASSES: (A) The City Manager may issue or renew two classes of transportation network provider licenses: (i) Class A transportation network provider license, referenced in this Section as, "Class A license"; and (ii) Class B transportation network provider license, referenced in this Section as, “Class B license.” 1. A Class A license shall apply to licensees whose average transportation network service operation is not more than 20 hours per week, as calculated pursuant to Subsection (A)(4) of this Section. 2. A Class B license shall apply to licensees whose average transportation network service operation is more than 20 hours per week, as calculated pursuant to Subsection (A)(4) of this Section. 3. For the initial license period, applicants may choose to apply for a Class A or a Class B license. An applicant who is issued a Class A license must within six months after the issuance of the license provide data to the City 120 of 332 109-O-14 Manager, as the City Manager prescribes, that shows the licensee is operating in compliance with this Chapter. 4. Weekly Average Transportation Network Service Operation Calculations a. For purposes of the initial license period, a licensee's weekly average transportation network service operation shall be calculated by dividing the total number of hours the licensee's active drivers are operating transportation network vehicles in the City, including trips originated in the City, for a three-month consecutive period following the issuance of the license with the licensee's total number of active drivers multiplied by the number of weeks in the three-month period. b. For purposes of license renewal applications, an applicant's weekly average transportation network service operation shall be calculated by dividing the total number of hours the applicant's active drivers have been operating transportation network vehicles in the City, including trips originated in the City, for a six-month period immediately before the license renewal application with the licensee's total number of active drivers multiplied by the number of weeks in the six-month period. (B) The City Manager may, from time to time, require licensees to provide data, as the City Manager prescribes, to audit their compliance with this Chapter. After conducting such audit, if the City Manager determines that any licensee is operating in violation of this Chapter, the City Manager may require such licensee to comply with this Chapter. Nothing provided in this Subsection shall be construed to prohibit the City Manager from taking other enforcement actions, as provided in this Chapter, against any person that violates this Chapter. 3-31-4: TRANSPORTATION NETWORK PROVIDER LICENSE – FEE AND LICENSE TERM: (A) The annual fee for the issuance or renewal of a transportation network provider license shall be: 1. $10,000.00 for a Class A transportation network provider license; or 2. $25,000.00 for a Class B transportation network provider license. The license fee shall be paid as a precondition to issuance or renewal of the license and shall not be prorated. (B) Except for the initial license period, a transportation network provider license shall be issued or renewed for a one-year license term starting on January 1. 121 of 332 109-O-14 (C) Nothing in this Section shall affect the rights of the City to impose or collect any other applicable tax upon the use or operation of a transportation network vehicle in addition to the license fee specified in this Section. (D) A transportation network provider license is non-transferable. 3-31-5: TRANSPORTATION NETWORK PROVIDER LICENSE – APPLICATION: (A) Application for the issuance or renewal of a transportation network provider license shall be made in writing to the City Manager on a form provided by the City Manager and signed and sworn to by the applicant or, if the applicant is a corporation, limited liability company, or partnership, by its authorized agent. Each application shall contain at a minimum: 1. If the license applicant is an individual: a. The individual's full name, social security number, residence address, business address, business e-mail address and business telephone number; b. Proof that the applicant is at least 21 years of age; 2. If the license applicant is a corporation: a. The corporate name, business address and telephone number of the applicant; b. The date and state of incorporation; c. The full names, titles, social security numbers, residence addresses, e- mail addresses and residence telephone numbers of its corporate officers, and of those stockholders who own 25 percent or more of its voting shares, and of its authorized agent; d. Proof that all corporate officers are at least 21 years of age; and e. Proof that the corporation is in good standing under the laws of the State of Illinois. 3. If the license applicant is a partnership or limited liability company: a. The name, business address or principal office address and telephone number of the applicant; b. The full names, social security numbers, residence addresses, e- mail addresses and residence telephone numbers of (a) the three members who own the highest percentage interests in such partnership or limited liability company, (b) the general partner of a partnership, (c) the managing member of a limited liability company, (d) the applicant's authorized agent, and (e) any other member who owns a 25 percent or more interest therein; c. The full name, address, e-mail address and telephone number of a 122 of 332 109-O-14 person authorized to receive notices issued pursuant to this Chapter; and d. Proof that all persons, partners, managers, managing members and members, as applicable, are at least 21 years of age. (B) In addition to the license application requirements listed in Subsection (A) of this Section, and in addition to any other information that the City Manager may reasonably require in connection with the issuance or renewal of a license, any applicant for license issuance or renewal shall provide to the City Manager, in a manner the City Manager prescribes: 1. The full name, driver's license number and address of drivers registered with the applicant; 2. The license plate number, registered owner and the vehicle identification numbers of the transportation network vehicles registered with the applicant with a document attesting that each such vehicle meets the inspection and vehicle standard requirements provided in this Chapter; 3. A list of wheelchair- accessible transportation network vehicles registered with the applicant, if any; and 4. The applicant's insurance policies as provided in Section 3-31-9. 3-31-6: TRANSPORTATION NETWORK PROVIDER LICENSE – QUALIFICATIONS FOR LICENSE: (A) In order to qualify for a transportation network provider license, whether upon initial application or upon application for renewal of a license: 1. An applicant shall be in compliance with all applicable City, State of Illinois and federal laws; 2. An applicant shall have a place of business according to requirements applicable to that applicant, as follows: a. With respect to any corporate or limited liability company applicant, the company shall be organized or qualified to do business under the laws of the State of Illinois and have a place of business in the City of Chicago or the City of Evanston; or b. With respect to any partnership applicant, the partnership shall have a place of business in the City of Chicago or the City of Evanston; or c. With respect to any individual applicant, the applicant shall be a citizen or legal resident of the United States, residing and domiciled in the City of Evanston. (B) In determining whether an applicant is qualified for a transportation network provider license, or the renewal thereof, the City Manager shall take into 123 of 332 109-O-14 consideration: 1. The character and reputation of the applicant or its members, officers or directors, including, if applicable, the disciplinary record of the applicant, or of any officer or director of a corporate applicant, as a City license holder; 2. The applicant's ability to provide lawful, safe, suitable and comfortable service; the applicant's ability to engage qualified transportation network drivers and eligible transportation network vehicles; and the applicant's ability to provide service to customers with disabilities; 3. The applicant's ability to maintain mandated insurance; and 4. The applicant's financial ability to pay all judgments and awards which may be rendered for any cause arising out of the operation of a transportation network provider business. (C) No applicant is eligible for a license if any transportation network provider license held by the applicant, or by any officer or director of a corporate applicant or partner of a partnership applicant, has been revoked within the previous five years, or if the applicant, or any officer or director of a corporate applicant or partner in a partnership applicant, within the five years immediately preceding the date of his application, has been either convicted, or in custody, under parole or under any other noncustodial supervision resulting from a conviction in a court of any jurisdiction for the commission of any felony as defined by Article 2 of the Illinois Criminal Code of 2012, codified at 720 ILCS 5/2-0.5 et seq., or its equivalent under federal or other jurisdictional law. (D) Eligibility for issuance of any license under this Chapter shall be a continuing requirement for maintaining such license. Nothing in this Chapter shall create a vested right in the issuance or renewal of any license issued under this Chapter. No administrative act taken by the City before, during or after the license application or renewal procedure shall create a vested right in the issuance or renewal of any license issued under this Chapter. 3-31-7: TRANSPORTATION NETWORK PROVIDER LICENSE – INVESTIGATION AND ISSUANCE: (A) Upon receipt of an application for the issuance or renewal of a transportation network provider license, the City Manager may investigate the applicant for compliance with all applicable provisions of this Code, including but not limited to, the applicant's compliance or ability to comply with the license qualification requirements specified in City Code 3-31-6. (B) Every individual applicant shall be required to submit to fingerprinting and shall provide photos of the applicant to the City Manager. The authorized agent of every corporate, limited liability company, or partnership applicant shall be required to submit to fingerprinting and shall provide photos of the authorized agent to the City Manager. Applicants shall be responsible for the costs of 124 of 332 109-O-14 fingerprinting and photos. (C) As part of the application process, fees sufficient to cover the costs of processing fingerprints and photos will be assessed in addition to the license fees set forth in this Code. The fingerprinting and photo fees will be assessed regardless of whether the license applied for is issued or denied. The amount of the fees shall be prescribed by the City Manager. (D) If an application for the renewal of a license is denied, the applicant may within ten days of the mailing of notice of the denial make a written demand upon the City Manager for a hearing. Upon receipt of a timely written demand for a hearing the City Manager shall conduct a hearing. If at such a hearing the applicant establishes through competent evidence that the denial was based upon incorrect findings, the City Manager may issue the license. If at such a hearing the denial is found to have been based upon correct findings, the denial shall become final. After entry of a final denial, the applicant shall be ineligible to make a new application for a period of 18 months. Any person seeking an appeal of a denial shall be responsible for paying all costs related to a hearing, including but not limited to, court reporter costs. The appeal rights in this subsection shall only apply to license renewals. 3-31-8: TRANSPORTATION NETWORK PROVIDER LICENSE – RESCISSION: The City Manager shall have the power to rescind, pursuant to this Section, any transportation network provider license erroneously or illegally issued or renewed pursuant to this Section. In order for such a rescission to be effective, the City Manager shall notify the licensee of the date the rescission will take effect. The notice shall be provided by first-class mail or in person. The City Manager shall indicate in such notice the basis for the rescission and shall also indicate a date and time, prior to the proposed rescission date, upon which the licensee may appear before the City Manager, or his or her designee, to contest the proposed rescission. If a licensee fails to appear, the rescission will become final. A licensee shall have no right to request a continuance of such contested hearing. Following the appearance of the licensee before the City Manager, the City Manager may affirm or reverse the rescission decision based upon the evidence presented by the licensee. The City Manager's decision shall be in writing and shall be mailed to the licensee at least five days before a license rescission is effective. A licensee may appeal the City Manager's decision to any court of competent jurisdiction. 3-31-9: TRANSPORTATION NETWORK PROVIDER LICENSE – INSURANCE REQUIRED: (A) Every licensee and transportation network driver shall comply with all applicable insurance requirements mandated by federal, State of Illinois, and City laws, (B) Each applicant for the issuance or renewal of a transportation network provider 125 of 332 109-O-14 license shall provide proof that the applicant has: 1. Commercial general liability insurance to secure payment by the applicant of any final judgment or settlement of any claim against the applicant or employees of the applicant's transportation network provider business. Such insurance shall be primary and noncontributory; name the City of Evanston as an additional insured; and include a provision requiring 30 days' advance notice to the City of Evanston Corporation Counsel prior to cancellation or lapse, or any change of the policy. 2. Commercial automobile liability insurance to secure payment by the applicant of any financial judgment or settlement of any claim against the applicant or the applicant's transportation network drivers resulting from any occurrence arising out of or caused by the operation of a transportation network vehicle. The licensee shall provide 30 days' advance notice to the City Manager prior to cancellation or lapse, or any change of the policy. (C) Such insurance policies shall provide at least the following minimum coverage: 1. Commercial general liability insurance with limits of not less than $1,000,000.00 per occurrence, for bodily injury, personal injury, and property damage; and 2. Commercial automobile liability insurance with a combined single limit for bodily injury and property damage of $1,000,000.00 per occurrence, covering liability resulting from any occurrence arising out of or caused by the operation of a transportation network vehicle (including owned, hired, and non-owned vehicles) while the applicant's transportation network driver has accepted a ride until the completion of the ride; and automobile liability insurance with limits for bodily injury and property damage not less than the minimum amount required under Section 7-601 of the Illinois Vehicle Code, codified at 625 ILCS 5/7-601, per occurrence, covering liability resulting from any occurrence arising out of or caused by the operation of a transportation network vehicle (including owned, hired, and non-owned vehicles) while the applicant's transportation network driver is logged onto the transportation network provider's Internet-enabled application or digital platform showing that the driver is available to pick up passengers until such driver accepts a ride. (D) The insurance policies required in this Section shall be: 1. Available to cover claims as specified in this Section regardless of whether a driver maintains insurance adequate to cover any portion of the claim; 2. Disclosed on the licensee's Internet-enabled application and website in the form of a certificate of insurance, and 3. Maintained in force at all times that the transportation network provider 126 of 332 109-O-14 offers or provides transportation network service. 4. Any disclaimers in an insurance policy or certificate of insurance which purport to disclaim any coverages required under this Chapter are declared to be null and void under the public policy of the City of Evanston and the State of Illinois. (E) No transportation network provider license shall be issued unless the applicant first provides copies of the insurance policies required in this Section to the City of Evanston Corporation Counsel. (F) Any driver shall provide to any authorized law enforcement officer, in addition to any applicable insurance, proof of the insurance policies required by this Section in case of an accident involving a transportation network vehicle while he is operating a transportation network vehicle. 3-31-10: TRANSPORTATION NETWORK VEHICLES – OWNERSHIP AND STANDARDS: (A) No licensee shall own, provide financing for the obtaining, leasing, or ownership of, or have a beneficial interest in transportation network vehicles. (B) In addition to all other applicable legal requirements, it shall be unlawful for any person to operate or cause to be operated any transportation network vehicle unless such vehicle: 1. Has a manufacturer's rated seating capacity of less than ten persons, including the transportation network driver; 2. Has at least two doors and meets applicable Federal Motor Vehicle Safety Standards for vehicles of its size, type and proposed use; 3. Is a coupe, sedan, or light-duty vehicle, including a van, minivan, sport utility vehicle, pickup truck, hatchback or convertible; 4. Has not been issued the title class of "salvage," "rebuilt," "junk," "total loss," or any equivalent classification in any jurisdiction; and 5. Has a vehicle age of six years or less if the licensee dispatching the vehicle is a Class B transportation network licensee. The City Manager is authorized to permit dispatching of vehicles older than the vehicle age limit provided in this Subparagraph (5), as provided by rule, for a period not more than 2 years if such vehicle is inspected by the City and has passed such inspection. (C) No vehicle licensed as a taxi or public transportation vehicle in any jurisdiction shall be operated as a transportation network vehicle. However, nothing provided in this Chapter shall be construed to prohibit or limit the utilization of an Internet- enabled application or digital platform for the provision of prearranged ride services by taxicabs or other vehicles for hire pursuant to City Code Title 3, Chapter 17. 127 of 332 109-O-14 (D) The licensee and the licensee's driver shall be jointly and severally liable if the licensee knowingly permits the licensee's driver to use a vehicle that does not meet the requirements for a transportation network vehicle. 3-31-11: TRANSPORTATION NETWORK VEHICLES – INSPECTIONS: (A) No Class A transportation network provider licensee shall allow any vehicle to be used as a transportation network vehicle unless such vehicle is inspected according to standards approved by the City Manager, and has passed such inspection. A driver engaged by a Class A licensee shall maintain complete documentation of such inspection in the vehicle at all times while being used to provide transportation network services, and a written copy of such documentation shall be provided to the City Manager upon request. (B) Prior to using any transportation network vehicle, and annually thereafter, a Class B transportation network licensee or a driver engaged by such licensee shall have the vehicle inspected at a City-licensed motor vehicle repair shop or at a facility designated by the City Manager, and maintain complete documentation of such inspections in the vehicle at all times while being used to provide transportation network services, and a written copy of such documentation shall be provided to the City Manager upon request. To pass such inspection, a transportation network vehicle shall, at a minimum, be rust-free and shall pass the following inspections: 1. Foot brakes; 2. Emergency brakes; 3. Steering mechanism; 4. Windshield; 5. Rear window and other glass; 6. Windshield wipers; 7. Headlights; 8. Tail lights; 9. Turn indicator lights; 10. Stop lights; 11. Front seat adjustment mechanism; 12. Doors (open, close, lock); 13. Horn; 14. Speedometer; 15. Bumpers; 16. Muffler and exhaust system; 17. Condition of tires, including tread depth; 18. Interior and exterior rear view mirrors; 19. Safety belts for driver and passenger(s); 20. Drivetrain, including the transmission and universal joints; 21. Axles and wheels, including ball joints; and 128 of 332 109-O-14 22. If the vehicle is a wheelchair-accessible vehicle, it shall also be inspected for compliance with legally required safety standards. (C) The licensee and the licensee's driver shall be jointly and severally liable for any violation of this Section. 3-31-12: TRANSPORTATION NETWORK VEHICLES – DISTINCTIVE SIGNAGE AND EMBLEM: (A) A transportation network vehicle shall display, in a form approved by the City, consistent and distinctive signage at all times while being used to provide transportation network services. The distinctive signage shall be sufficiently large and color contrasted (i) as to be readable during daylight hours at a distance of at least 50 feet, and (ii) to identify a particular vehicle associated with a particular licensee. Acceptable forms of distinctive signage include, but are not limited to, symbols or signs on vehicle doors, roofs, or grilles. Magnetic or other removable distinctive signage is acceptable. Licensees shall file an illustration of their distinctive signage with the City Manager. (B) A transportation network vehicle shall display a consistent and distinctive emblem at all times while being used to provide transportation network services. The City Manager is authorized to specify the manner of display, method of issuance, design and contents of such emblem. Emblems displayed on wheelchair-accessible transportation network vehicles shall specify or mark that such vehicles are wheelchair- accessible. 3-31-13: TRANSPORTATION NETWORK VEHICLES – COMMERCIAL ADVERTISEMENTS PROHIBITED: Commercial advertisements shall not be displayed on the exterior or in the interior of a transportation network vehicle. 3-31-14: TRANSPORTATION NETWORK VEHICLES – ACCESSIBILITY: (A) Effective January 1, 2015, the Internet-enabled application or digital platform used by a licensee to connect drivers and passengers shall be accessible to customers who are blind, visually impaired, deaf and hard of hearing. (B) Such application or platform shall provide customers with an opportunity to indicate whether they require a wheelchair-accessible transportation network vehicle. Licensees shall provide service to customers who require a wheelchair- accessible transportation network vehicle either by: (1) connecting such customers with the licensee's drivers who operate wheelchair-accessible transportation network vehicles; or (2) entering into a service agreement with other persons that dispatch wheelchair-accessible vehicles in order to dispatch such vehicles through the licensee's application or platform. City Code Section 3- 129 of 332 109-O-14 31-10(A) shall not be construed to prohibit licensees from entering into a service agreement with persons that dispatch wheelchair-accessible transportation vehicles as provided in this Subsection. Such application or platform shall allow customers to designate whether or not they need a wheelchair-accessible transportation network vehicle in setting their customer's profile with the licensee. In addition, if such application or digital platform allows drivers to rate their passengers, licensees shall train their drivers not to discriminate against people with disabilities in their passenger ratings. It shall be a violation of this Chapter for a driver to rate a passenger based upon a disability. (C) In addition to the inspection requirements specified in City Code Section 3-31-11, wheelchair-accessible vehicles shall be inspected by the City for compliance with legally required safety standards before such vehicles are used as wheelchair- accessible transportation network vehicles. 3-31-15 TRANSPORTATION NETWORK DRIVERS – REQUIREMENTS: (A) No Class B transportation network provider licensee shall engage any person as a transportation network driver unless the person possesses a valid restricted public chauffeur license issued by the City pursuant to City Code Section 3-17-4 and rules and regulations promulgated thereto. (B) No Class A transportation network provider licensee shall engage any person as a transportation network driver unless the licensee ascertains, in a process approved by the City Manager, that the person: 1. Possesses and has possessed a valid Illinois State driver's license, or a valid driver's license of another state, district or territory of the United States, for at least one year prior to applying to become a transportation network driver; 2. Is at least 21 years of age; 3. Has not been convicted of reckless driving, hit and run, or driving with a suspended or revoked license; and has not been convicted of or placed on supervision for two or more offenses involving traffic regulations governing the movement of vehicles, or whose Illinois driver's license has not been suspended or revoked pursuant to Section 6-206 of the Illinois Vehicle Code, codified at 625 ILCS 5/6-206, within the 12 months immediately prior to applying to become a transportation network driver; 4. Has successfully completed a transportation network driver's training program approved by the City Manager and conducted by the licensee or other authorities approved by the City Manager. In addition to other applicable requirements, such training program must cover topics related to providing service to people with disabilities; 5. Has not, within the five years immediately preceding his application to be a driver, been either found guilty by a court of any jurisdiction, In custody, on parole, or under any other non-custodial supervision resulting from a 130 of 332 109-O-14 finding or determination of guilt by a court of any jurisdiction for (i) the commission of any felony as defined by Article 2 of the Illinois Criminal Code of 2012, codified at 720 ILCS 5/2-0.5 et seq., (ii) any crime involving moral turpitude, (iii) the. illegal sale or possession of any controlled substance, (iv) indecent solicitation of a child or any criminal sexual abuse or similar crime, or (v) operating a motor vehicle while under the influence of alcohol or narcotic drugs; and 6. Has not had a public chauffer license or restricted public chauffeur license suspended, revoked or non-renewed by the City within the five years immediately preceding his application to be a driver. (C) Any Class A transportation network provider licensee shall (1) perform a criminal background check on each transportation network driver applicant; (2) obtain each transportation network driver applicant's driving record; and (3) ascertain that all the requirements of Subsection (b) are met before engaging a transportation network driver. 1. Any Class A transportation network provider licensee shall maintain and enforce a zero-tolerance policy for intoxicating substances. Such policy shall promote zero tolerance using a combination of appropriate means that may include education, random testing, assistance programs and counseling, among other measures. 2. One year after engaging a driver, and annually thereafter, each Class A transportation network provider licensee shall ascertain that the driver is still eligible to be a transportation network driver by verifying that the driver meets all of the requirements specified in this Section, including the criminal background check requirement specified in Subsection (b)(2), and shall keep records of such verification for a period of three years and shall submit such records to the City Manager upon request. (D) If any licensee engages an ineligible driver or if any Class A transportation network provider licensee fails to annually ascertain the eligibility of each driver such licensee engages, the licensee shall be liable for the violation of this Section and shall also be jointly and severally liable with the ineligible driver for any violation of this Chapter by the ineligible driver. (E) Eligibility for engagement as a driver under this Chapter shall be a continuing requirement for remaining so engaged. Nothing in this Chapter shall be construed as requiring or mandating that the City ascertain eligibility of drivers. The licensee, at all times, shall be solely responsible for compliance with this Section. 3-31-16 TRANSPORTATION NETWORK DRIVER – INTOXICATING SUBSTANCE POLICY: (A) In addition to the prohibitions set forth in City Code Title 3, Chapter 17, any 131 of 332 109-O-14 licensee shall include on its website, mobile application and riders' receipts, a notice or information on the licensee's zero-tolerance policy for intoxicating substances and the methods to report a transportation network driver whom the rider reasonably suspects was under the influence of drugs or alcohol during the ride. The website and mobile application shall include a phone number or mobile application call function and email address to report the zero-tolerance complaint. A licensee shall comply with any request for information made by the City related to any zero-tolerance complaint. 3-31-17 DRIVER – IDENTIFICATION CARD: The licensee shall issue an identification card to drivers that such licensee engages. Such identification card shall have the name of the driver and a photograph permanently attached to the identification card. A ll transportation network drivers shall display the identification card at all times while operating a transportation network vehicle in the City of Evanston. 3-31-18 OPERATING REGULATIONS: (A) In addition to all other applicable requirements provided by law, it shall be unlawful for any person: 1. Who is under the age of twenty-one years to operate a transportation network vehicle; 2. To operate a transportation network vehicle while under the influence of alcoholic beverages or controlled substances other than medication prescribed by a physician, provided that such prescribed medication does not warn that the user not operate machinery while taking the medication; 3. To operate, or cause to be operated, a transportation network vehicle in any area where the operation of such vehicle is prohibited by applicable law; 4. To operate a transportation network vehicle within the City while not in possession of a valid driver's license issued by a state, district or territory of the United States; 5. To operate, or cause to be operated, a transportation network vehicle that does not meet the vehicle standard and inspection requirements specified in this Chapter; or 6. To transport or cause to be transported more than seven passengers on any given ride in a vehicle. (B) No person may drink any alcoholic liquor while such person is operating or being transported by a transportation network vehicle, nor may any person transport, carry, possess or have any alcoholic liquor while being transported by a transportation network vehicle, except in the original package with the seal unbroken. For purposes of this Subsection the term "alcoholic liquor'' has the meaning ascribed to that term in City Code Section 3-4-1. 132 of 332 109-O-14 (C) No licensee or transportation network driver shall solicit potential passengers. Transportation network vehicles may only be used to provide prearranged transportation service. For purposes of this Subsection, the term “solicit” means an appeal by words or gestures for immediate patronage of a transportation network vehicle by a licensee or a transportation network driver upon the public way attempting to direct people to a transportation network vehicle that is parked, stopped, standing or moving upon the public way. (D) No transportation network driver shall accept or respond to passengers' or potential passengers' requests for service via traditional street hail, including hand gestures and verbal statements. (E) No transportation network vehicle shall be parked on any public way for a time longer than is reasonably necessary to accept passengers in answer to a prearranged transportation service and no passenger shall be accepted except as provided in Subsection (C) of this Section. No transportation network vehicle shall park or loiter at a City of Evanston taxicab stand established pursuant to City Code Section 3-17-5-4. (F) The Internet-enabled application or digital platform used by a licensee to connect drivers and passengers shall display for a passenger: 1. The identification card of the transportation network driver; 2. A picture of the transportation network vehicle the driver is approved to use, including the license plate number of the vehicle, and the make, model and model year of the vehicle; 3. The City's 311 service center number the passenger may use to report complaints; and 4. Whether smoking is permitted in the vehicle. If such application or digital platform allows drivers to rate their passengers, it shall have a feature that allows passengers to opt-out from being rated by drivers. (F) Any licensee shall clearly disclose, on the licensee's on-line enabled application or digital platform and website, that the licensee is a transportation network provider. Additionally, the disclosure shall state that each licensee is required to maintain insurance policies as specified in Section 3-31-9. Any licensee shall provide proof of insurance policies required in Section 3-31-9 to each transportation network driver before the driver begins providing service and for as long as the driver remains available to provide service. (G) Licensees shall have an affirmative duty to respond to requests for service in underserved areas. (H) Any transportation network driver shall, in the transportation network vehicle at all times: 133 of 332 109-O-14 1. Carry proof of the insurance policies required in Section 3-31-9 covering the vehicle; 2. Carry an electronic or paper copy of the agreement or terms of service between the driver and the transportation network provider; and 3. Display the vehicle's distinctive emblem issued pursuant to City Code Section 3-31-12. (I) All licensees and drivers must comply with all Federal, State of Illinois and City of Evanston non-discrimination laws. No licensee shall discriminate against any potential or existing employee, driver or passenger on account of race, color, sex, gender identity, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, military discharge status or source of income. (J) Any transportation network driver must comply with all Federal, State of Illinois and City of Evanston non-discrimination laws by accepting, without extra charge, riders with service animals. (K) Any terms or conditions in the agreement between the licensee and the transportation network driver, or between the licensee and any customer, that would act as a waiver of the licensee’s liability to the driver, the customer, or to the public, are declared to be contrary to public policy, null, void and unenforceable. (L) Any terms or conditions in the agreement between a licensee and a transportation network driver that would prohibit the driver from engaging as a transportation network driver with other licensees are declared to be contrary to public policy, null, void and unenforceable. (M) Transportation network vehicles shall be kept clean at all times they are used to provide a transportation network service. The City of Evanston shall be the sole authority in determining whether the vehicle is clean or not. 3-31-19: RESTRICTIONS ON HOURS OF OPERATION (A) All licensees must implement processes to ensure that no transportation vehicle driver operates a transportation network vehicle for more than 10 hours within a 24 hour period. (B) No transportation network vehicle driver shall operate a transportation network vehicle for one or more licensees for more than 10 hours within a 24 hour period. (C) No vehicle shall be used in the operation of a transportation network vehicle by one or more drivers for more than 10 hours within a 24 hour period. 134 of 332 109-O-14 3-31-20: SERVICE CHARGES AND FARE RATES: (A) Licensees may charge compensation for service based on distance travelled or time elapsed during service, or based on distance travelled and time elapsed during service, or a flat prearranged fare, or a suggested donation. (B) Any licensee shall display the licensee's fare rate on such licensee's website and Internet-enabled application or digital platform used by the licensee to connect drivers and passengers. In addition, any licensee shall display a button for displaying a fare quote for any requested trip on the licensee's Internet-enabled application or digital platform in the same size and graphics as the licensee's trip request button. 3-31-21: RECORDS AND REPORTS: (A) Every licensee shall keep accurate books and records of account of the licensee's operations at the licensee's place of business in the City for a minimum of three years. Such records shall be submitted for inspection upon the request of the City Manager. Such records shall also be maintained and shall be produced in an electronic format or any other format required by the City. (B) Each licensee shall provide the following data to the City Manager, at such times and in a format and manner prescribed by the City Manager: 1. The number and percentage of the licensee's customers within the City who requested wheelchair accessible vehicles and the number of filled requests; 2. The number and percentage of rides requested and accepted, and the number of rides requested and not accepted, by the licensee's drivers, organized according to the geographic parameters and time frames specified by the City Manager; 3. Information on any accident or other incident that involved the licensee's driver and that was reported to the licensee, the cause of the incident, and the amount paid, if any, for compensation to any party in each incident. The report will contain information as to the date of the incident, the time of the incident, and the amount that was paid pursuant to the licensee's insurance policy. Also, the report will provide the total number of incidents involving the licensee's driver during the year; 4. The average and mean number of hours and miles each of the licensee's drivers spent driving for the licensee; and 5. Only for purposes of law enforcement or emergency response, real-time tracking of the licensee's drivers and vehicles, including access to the driver's identifying information, GPS location data, and whether or not the driver is engaged with a passenger. If specialized hardware or software is required for real-time tracking, the licensee shall provide the specialized hardware or software to the City. 135 of 332 109-O-14 (C) Nothing provided in this Section shall be construed to require licensees to provide personally identifiable passenger information to the City. 3-31-22 LICENSE – SUSPENSION OR REVOCATION: (A) The City Manager may seek all applicable penalties, including but not limited to fines, license suspension, and license revocation in addition to restitution or other equitable relief against any licensee that violates this Chapter or any rules or regulations adopted pursuant to this Chapter. (B) Before any suspension or revocation or fine is imposed, or equitable relief is ordered, the licensee shall be notified of the specific charges against him and of his right to a hearing. (C) If the City Manager has information provided by a law enforcement agency or any court of law that a licensee has been charged with the commission of a felony, as defined in Article 2 of the Illinois Criminal Code of 2012, codified at 720 ILCS 5/2-0.5 et seq., arising in connection with the transportation network provider business, the City Manager shall immediately suspend all licenses of the licensee until final adjudication is made with respect to such charges. (D) Any person whose transportation network provider license is revoked under this Chapter shall be ineligible to receive another transportation network provider license under the same or a different name for a period of five years following revocation. (E) In addition to the powers authorized in this Section, the City Manager may seek suspension, revocation or may decline to renew a provider's license in accordance with other applicable sections of this Code. 3-31-23 VIOLATION – PENALTY: (A) Any licensee who violates this Chapter or any rule or regulation promulgated hereunder shall be fined $750.00 for each such violation. Each day that any violation shall continue shall be deemed a separate and distinct offense. (B) Any person other than a licensee who violates any of the provisions of this Chapter or any rule or regulation promulgated hereunder, shall be fined $750.00 for each such violation. Each day that any violation shall continue shall be deemed a separate and distinct offense. (C) In addition to fines, penalties for any violation of this Chapter, as applicable, may include license suspension, rescission, non-renewal, revocation and/or vehicle impoundment. 136 of 332 109-O-14 3-31-24 IMPOUNDMENT OF VEHICLE – NOTIFICATION OF OWNER – PENALTY: (A) In addition to any other applicable penalty, the owner of record of any motor vehicle that is used for the transportation or the solicitation for the transportation of passengers for compensation in violation of this Chapter shall be liable to the City for an administrative penalty of $2,000.00 plus any applicable towing and storage fees. Any such vehicle shall be subject to seizure and impoundment pursuant to this Section. This Subsection shall not apply if the vehicle used in the violation was stolen at that time and the theft was reported to the appropriate police authorities within 24 hours after the theft was discovered or reasonably should have been discovered. (B) Whenever a police officer has probable cause to believe that a vehicle is subject to seizure and impoundment pursuant to this Section, the police officer shall provide for the towing of the vehicle to a facility controlled by the City or its agents. Before or at the time the vehicle is towed, the police officer shall notify any person identifying himself as the owner of the vehicle or any person who is found to be in control of the vehicle at the time of the alleged violations, of the fact of the seizure and of the vehicle owner's right to request a vehicle impoundment hearing. 3-31-25: ENFORCEMENT – RULES AND REGULATIONS: (A) Upon request, a driver shall display to the City Manager, or other person authorized to enforce this Chapter, a physical or electronic record of a ride in progress sufficient to establish that it was a prearranged transportation service. To the extent that trip records are contained on electronic devices, drivers are not required to relinquish custody of the devices in order to make the required display. (B) If any person files a complaint against a licensee or driver with the City Manager, in addition to all other powers and remedies provided under this Code, the City Manager shall have the right to inspect the licensee's records and transportation network vehicles associated with the licensee as necessary to investigate and resolve the complaint. If the complaint involves a driver not licensed as a public chauffeur by the City, the City Manager may provide the complaint to the licensee or licensees that engaged the driver. Nothing provided in this Section shall be construed to prohibit the City Manager from investigating any complaint against a transportation network driver or from taking appropriate enforcement action in accordance with this Chapter, including the listing of such driver as ineligible to be a transportation network driver. (C) The City Manager is authorized to enforce this Chapter, and to adopt rules and regulations for the proper administration and enforcement of this Chapter. (D) Every license holder shall display distinctive signage and emblem as required by 137 of 332 109-O-14 City Code Section 3-31-12. If a transportation network vehicle does not display said signage and emblem as required by this Chapter, then the license holder of the vehicle and the transportation network provider shall be prohibited from using or permitting the use of the vehicle as a transportation network vehicle in the City. 3-31-26: FARE RATES HIGHER THAN REGULAR RATES: (A) A licensee licensed under this Chapter may charge passengers at a higher fare rate than the regular fare rate displayed in the licensee's Internet- enabled application or digital platform only if such licensee or such licensee's dispatch complies with all of the following requirements: 1. The licensee or the licensee's dispatch through the licensee's or the dispatch's Internet-enabled application or digital platform and e-mail accounts of the licensee's subscribers provide public notice of the time period when the higher fare rate would apply: and 2. The licensee's or the licensee's dispatch Internet-enabled application or digital platform clearly provides to a customer requesting a trip the option to obtain the total reasonable fare estimate of the trip in a range expressed in dollars and cents in addition to any applicable rate multiplier. The on-screen prompt for the choice to decline the fare estimate shall be smaller in size than the on-screen prompt to accept that estimate. 3. The customer requesting the ride expressly agrees to the fare estimate unless pursuant to Subsection (A)(2) the customer has chosen to decline the estimate offered when accepting the ride on the licensee's or the licensee's dispatch Internet-enabled application or digital platform. SECTION 3: This ordinance shall take effect May 1, 2015. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect 138 of 332 109-O-14 without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2015 Adopted: _________________, 2015 Approved: ___________________________, 2015 ________________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Approved as to form: ________________________________ W. Grant Farrar, Corporation Counsel 139 of 332 For City Council Meeting of January 12, 2015 Item A6 Ordinance 124-O-14: Authority to Remove Vehicles (Tow) For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Rickey A. Voss, Parking/Revenue Manager Subject: Ordinance 124-O-14, Amending Title 10, Motor Vehicles and Traffic, Chapter 6, Traffic Schedules, Section 2 (B), Authority to Remove Vehicles (Tow) Date: December 18, 2014 Recommended Action: The Transportation/Parking Committee and City staff recommend that the City Council consider amending Title 10, Chapter 6, Section 2(A) adding Line 18 to allow towing for vehicles physically obstructing a fire hydrant and adding Section 2(B) providing 48-hour notice when temporary tow signs are posted. Summary: Title 10-6-2(A)8, is used when a motor vehicle is in a tow-away zone in order to enforce violations involving vehicles that are obstructing access to fire hydrants. Staff recommends that obstructing a fire hydrant be added as 10-6-2(A)18, when the motor vehicle is physically obstructing access to a fire hydrant. Past internal policy and practice has required that vehicles subject to tow on a public street or place are provided 48-hour notice when temporary signs are posted. Staff recommends that the 48-hour provision be added to the code to ensure that proper notice is given by the City and that such tow-away zones shall clearly indicate the temporary tow-away zone, date and time. The change does not relinquish the right to remove any and all vehicles under emergency and other provisions set forth in 10-6- 2(A). Legislative History The Transportation/Parking Committee recommended approval on December 17, 2014. --------------------------------------------------------------------- Attached: Ordinance 124-O-14 Memorandum 140 of 332 10/8/2014 124-O-14 AN ORDINANCE Amending Section 10-6-2: Authority to Remove Vehicles (T ow) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 10-6-2 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 10-6-2: Authority to Remove Vehicles (Tow) (A) The City Manager or his/her designee is hereby authorized to immediately and without prior notice tow away, or cause to be towed away, any vehicle on any public street, public place or private property in the following circumstances: 1. When the motor vehicle is an accident involved motor vehicle; 2. When the motor vehicle is a hazardous vehicle; 3. When the motor vehicle is a derelict motor vehicle; 4. When the motor vehicle is a snow emergency obstruction; 5. When the motor vehicle is a street cleaning obstruction; 6. When the motor vehicle is a tree cutting obstruction; 7. When the motor vehicle is a street or sewer maintenance obstruction vehicle; 8. When the motor vehicle is a tow away zone obstruction vehicle; 9. When the motor vehicle is not operable due to the arrest of the owner or operator; 10. When the motor vehicle is an abandoned, lost or reported stolen vehicle; 11. When the motor vehicle is a reserved residential wheelchair bound obstruction vehicle; 12. When the vehicle is a nonmotorized obstruction vehicle; 13. When the motor vehicle is a wheel lock immobilized vehicle pursuant to police order; 14. When the vehicle is on private property and is parked there without consent of the property owner, proprietor, or agent of the property; provided: a) that signs posted on the property give notice that parking is prohibited, and b) that the person requesting the tow signs a statement 141 of 332 124-O-14 ~2~ that he/she is the owner, proprietor, or agent of the property and that he/she has authority to request the tow. 15. When the motor vehicle violates the provisions of Subsection 9-5-23(A)4 of this Code; 16. When the vehicle was reportedly used in the commission of a crime; 17. When a crime was reported, or is suspected to have occurred, within any part of the vehicle.; 18. When the motor vehicle is physically obstructing access to a fire hydrant. (B) The City Manager or his/her designee is hereby authorized to immediately tow, or cause to be towed away, any vehicle on any public street or public place when a temporary tow-away zone has been posted by the authority of the City with 48 hour notice. Such tow-away zones shall clearly indicate the temporary tow-away zone date and time. (C) The Chief of Police shall promulgate rules and regulations in the form of a special order for the implementation of this Chapter. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 142 of 332 124-O-14 ~3~ Introduced: _________________, 2015 Adopted: ___________________, 2015 Approved: __________________________, 2015 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 143 of 332 For City Council meeting of January 12, 2015 Item A7 Ordinance 7-O-15, Residential Exemption Parking District ‘B’ For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Rickey A. Voss, Revenue/Parking Manager Subject: Ordinance 7-O-15, Residential Exemption Parking District ‘B’ Date: January 5, 2015 Recommended Action: Staff and the Transportation/Parking Committee recommend that the City Council consider amending the City Code, by: (1) Amending Section 10-11-10, Schedule X (C), Residential Exemption Parking District ‘B’ to remove Hinman Avenue (both sides, Lake Street to Clark Street) and to remove Church Street (both sides, Hinman Avenue to Judson Avenue); and (2) Creating Subsection 10-11-10, Schedule X (M): No person shall park a motor vehicle for a period of time longer than two (2) hours between the hours of nine o'clock (9:00) A.M. and nine o'clock (9:00) P.M. on any day except Sunday and national holidays upon the designated streets or portions and to add Hinman Avenue (both sides, Lake Street to Clark Street) and to add Church Street (both sides, Hinman Avenue to Judson Avenue). Summary: In recent months there has been an increase in vehicles parked after 6:00 P.M. in Residential Exemption Parking District “B”. The concern is that employees of the business district just west of the area and others that seek free parking are using the area after 4:00 P.M. to park their vehicles, thus restricting access to those spaces to residents possessing a Residential Exemption Parking District ‘B’ Permit residing in the area. Staff conducted a five (5) day parking survey from the hours of 4:00 P.M. to 10:00 P.M. beginning on June 18, 2014 to determine the rate of occupancy. The survey area included 1400 – 1700 Hinman Avenue, 1400 – 1700 Judson Avenue, 300 – 400 Church Street and 200 – 400 Davis Street. The average occupancy for the entire survey area did not show a significant impact on occupancy (peak average 50%); however, the survey revealed that the average rate of occupancy during the week for Hinman Avenue Memorandum 144 of 332 was 76% with an average peak of 84% to 89% during six different two (2) hour periods. There were a total of 1,352 different plates captured during the survey: 130 (10%) registered to the survey area, 294 (22%) other Evanston, 149 (11%) out of state and 779 (57%) other Illinois. The amendment would extend the current two (2) hour parking restriction (without a permit) while maintaining the residential permit exemption for Residential Parking District ‘B’. Legislative History: The Transportation/Parking Committee recommended approval on December 17, 2014. Alderman Fiske supports the recommendation. ------------------------------------------------------------------------------------- Attachments: Ordinance 7-O-15 145 of 332 1/1/2015 7-O-15 AN ORDINANCE Amending City Code Section 10-11-10, Schedule X (C), And Adding Subsection 10-11-10 (M), Schedule X (M) To Include Two Hour Parking Limits Between 9:00 A.M. and 9:00 P.M. NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: That Section 10-11-10, Schedule X (C) of the Evanston City Code of 2012, as amended , which limits parking on certain City streets to two (2)-hour periods between 9:00 a.m. and 6:00 p.m. on days other than Sundays and national holidays, is hereby further amended to remove the following: Church Street Both Sides, Chicago Avenue to Sheridan Road Hinman Avenue Both Sides, Lake Street to Clark Street SECTION 2: That Section 10-11-10, Schedule X (C) of the Evanston City Code of 2012, as amended , which limits parking on certain City streets to two (2)-hour periods between 9:00 a.m. and 6:00 p.m. on days other than Sundays and national holidays, is hereby further amended to add the following: Church Street Both Sides, Chicago Avenue to Hinman Avenue Church Street Both Sides, Judson Avenue to Sheridan Road SECTION 3: That Section 10-11-10 of the Evanston City Code of 2012, is hereby amended to add Subsection (M), Schedule X (M) as follows: SCHEDULE X (M) (M) No person shall park a motor vehicle for a period of time longer than two (2) hours between the hours of nine o'clock (9:00) A.M. and nine o'clock (9:00) P.M. on any day except Sunday and national holidays upon the designated streets or portions 146 of 332 7-O-15 ~2~ thereof: Church Street Both Sides, Hinman Avenue to Judson Avenue Hinman Avenue Both Sides, Lake Street to Clark Street SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced:_________________, 2015 Adopted:___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 147 of 332 For City Council meeting of January 12, 2015 Item A8 Ordinance 143-O-14: Decreasing Class D Liquor License Carmen’s of Evanston For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 143-O-14, Decreasing the Number of Class D Liquor Licenses for Carmen’s of Evanston, Inc., dba Carmen’s of Evanston, 1241 Chicago Avenue Date: December 29, 2014 Recommended Action: Staff recommends City Council adoption of Ordinance 143-O-14. Summary: Ordinance 143-O-14 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty-two (52) to fifty-one (51). Carmen’s of Evanston, Inc., dba Carmen’s of Evanston (“Company”), 1241 Chicago Avenue, is no longer open at this location and therefore does not require a Class D liquor license. This “housekeeping” ordinance amends the City Code to reflect the decrease in Class D liquor licenses. ------------------------------------------------------------------------------------- Attachments: Ordinance 143-O-14 Memorandum 148 of 332 12/29/2014 143-O-14 AN ORDINANCE Amending City Code Section 3-4-6-(D) to Decrease the Number of Class D Liquor Licenses from Fifty-Two to Fifty-One (Carmen’s of Evanston, Inc., d/b/a “Carmen’s of Evanston”, 1241 Chicago Avenue) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by decreasing the number of Class D liquor licenses from fifty-two (52) to fifty-one (51) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding class D licenses only during the period when their patrons are offered a complete meal. The applicants for the renewal of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be $2,800.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be $2,940.00. No more than fifty-two (52)fifty-one (51) such licenses shall be in force at any one (1) time. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 149 of 332 143-O-14 ~2~ SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2015 Adopted: ___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 150 of 332 For City Council meeting of January 12, 2015 Item A9 Ordinance 1-O-15: Negotiate the Sale of 629-631 Howard Street For Introduction & Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager Johanna Nyden, Economic Development Division Manager Subject: Ordinance 1-O-15, Authorizing the City Manager to Negotiate with the Ward Eight LLC for the Sale of City-Owned Real Property Located at 629- 631 Howard Street Date: January 1, 2015 Recommended Action: Staff recommends City Council adoption of Ordinance 1-O-15, “Authorizing the City Manager to Negotiate with the Ward Eight, LLC for the Sale of City-Owned Real Property Located at 629-631 Howard Street, Evanston, Illinois.” The sale of City- owned real property is a two-step process; an ordinance must be adopted to authorize the City Manager to negotiate the sale of property followed by an ordinance at a later date that authorizes the City Manager to execute a sales contract that memorializes said negotiations. A two-thirds majority of City Council is required to adopt Ordinance 1-O-15. Suspension of the Rules is requested for introduction and adoption by City Council on January 12, 2015. Summary: In March 2012, the City of Evanston executed a lease-to-own agreement with Anne Carlson and Cody Modeer to lease and ultimately purchase (at a later date) City-owned property located at 629-631 Howard Street. The purchase and lease of the property is part of an ongoing effort to revitalize and reinvest in the Howard Street corridor through the use of the Howard/Ridge Tax Increment Financing District. A clause of the lease-to- own agreement provides that Mr. Modeer and Ms. Carlson must exercise the option to purchase at the end of the third year of the lease; end of third year of the lease is March 2015. All rental income generated from March 2012 until present would be credited toward the ultimate purchase price; agreed upon initial purchase price in the agreement is $362,650. On December 29, 2014, Ms. Carlson provided notice to the City that they would like to exercise the option to purchase the property as articulated in the agreement with the City. Memorandum 151 of 332 Ordinance 1-O-15 authorizes the City Manager to negotiate the sale of 629-631 Howard Street to Ward Eight LLC. Mr. Modeer and Ms. Carlson are in the process of creating a separate LLC that will purchase the property. In accordance with City Code, public notice for the negotiation of this sale was published on January 8, 2015 in the Evanston Review (Pioneer Press). Public notice of the sale is required to be published at least once in a daily or weekly newspaper in general circulation in the City. The public notice must be published not less than 15 days and no more than 30 days prior to the date by which the City will consider the adoption of the ordinance for the sale of the property. A subsequent ordinance to be introduced at the January 26, 2014 meeting will authorize the City Manager to execute the negotiated sales contract to sell the property to Modeer Properties. Background: In 2012, Ms. Carlson and Mr. Modeer converted two vacant ground floor commercial spaces into a single commercial space that is occupied by a cocktail lounge and restaurant. Two residential units were rehabilitated by the City on the upper two floors at affordable rental rates; both units are currently rented and Mr. Modeer and Ms. Carlson have rented one of these units since June 2012. Attachments: Ordinance 1-O-15 Copy of Executed Lease-to-Own Agreement for 629-631 Howard Street 152 of 332 12/29/2014 1-O-15 AN ORDINANCE Authorizing the City Manager to Negotiate the Sale of City-Owned Real Property Located at 629-631 Howard Street NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: On February 27, 2012, the City Council adopted Ordinance 26- O-12 authorizing a 5-year lease agreement with Ward Eight, LLC, an Illinois limited liability company (“Ward Eight”) and granted an option to purchase the Subject Property and Ward Eight wishes to exercise this option. SECTION 2: The City Manager is hereby authorized and directed to negotiate with Ward Eight, LLC for the sale of the City’s interests in the real estate legally described in Exhibit A, attached hereto and incorporated herein by reference, with a real property address of 629-631 Howard Street, Evanston, Illinois (the “Subject Property”). SECTION 3: Pursuant to Subsection 1-17-4-2-(B) of the Evanston City Code, 2012, as amended (the “City Code”), an affirmative vote of two-thirds (⅔) of the elected Aldermen is required to accept the recommendation of the City Manager on the negotiation authorized herein. The City reserves the right to reject any and all negotiations. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: If any provision of this Ordinance or application thereof to any 153 of 332 1-O-15 ~2~ person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 7: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Ayes: ______________ Nays: ______________ Introduced:_________________, 2015 Adopted:___________________, 201 5 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 154 of 332 1-O-15 ~3~ EXHIBIT A LEGAL DESCRIPTION LOT 6 AND THE EAST 0.62 FEET OF LOT 5 IN BLOCK 1 IN NILES HOWARD TERMINAL ADDITIONAL, BEING A SUBDIVISION OF THE SOUTH 6.25 CHAINS (412 ½ FEET) OF THAT PART OF THE NORTHEAST ¼ OF SECTION 30, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, LYING WEST OF THE RIGHT OF WAY OF THE CHICAGO AND NORTH WESTERN RAILROAD IN COOK COUNTY, ILLINOIS. Real property address: 629-631 Howard Street, Evanston, Illinois 60202 PIN: 11-30-209-024-0000 155 of 332 156 of 332 157 of 332 158 of 332 159 of 332 160 of 332 161 of 332 162 of 332 163 of 332 164 of 332 165 of 332 166 of 332 167 of 332 168 of 332 169 of 332 170 of 332 171 of 332 172 of 332 173 of 332 174 of 332 175 of 332 176 of 332 177 of 332 For Administration and Public Works meeting of January 12, 2015 Item APW1 Newspaper Box Consolidation Program For Discussion To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Sat Nagar, P.E., Assistant Director for Engineering & Infrastructure Rajeev Dahal, Senior Project Manager Subject: Newspaper Box Program Date: January 2, 2015 Recommended Action: Staff recommends approval to continue with the installation of multi-compartment newspaper boxes citywide to permit newspaper vendors and eliminate the random placement of newspaper racks within the City’s right of way. Funding Source: Funding for the newspaper boxes will be from the CIP Pedestrian Safety Fund, 415937. Summary: Staff presented the newspaper box consolidation concept plan to the Administration and Public Works Committee on April 28, 2014. The benefits of consolidation are: providing better walkable/accessible sidewalk area, reducing clutter, improving maintenance, and providing uniformity. Public Works Department staff notified the publications regarding the program and installed seven multi-compartment newspaper boxes along the Church Street and Davis Street corridors. Permit applications have been received from and issued to 15 publications. If approved by City Council, staff will continue its inventory and notification in preparation of expanding the program city-wide. Staff will present a discussion at the Administration and Public Works Committee on the details of the initial newspaper box installations. Memorandum 178 of 332 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, January 12, 2015 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF DECEMBER 8, 2014 III. ITEMS FOR CONSIDERATION (P1) Ordinance 3-O-15, Granting a Special Use for a Type 2 Restaurant, Jimmy John’s Gourmet Sandwiches, at 1241 Chicago Avenue The Zoning Board of Appeals and City staff recommend adoption of Ordinance 3-O- 15 granting a special use permit for a Type 2 Restaurant, Jimmy John’s Gourmet Sandwiches, in the B1 Business District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. For Introduction (P2) Ordinance 154-O-14 Zoning Ordinance Text Amendment Amendment to Chapter 16 Off-street Parking and Loading Regarding Parking Requirements for Increased Residential Density The Plan Commission and staff recommend adoption of Ordinance 154-O-14 to modify Chapter 16 Off-street Parking and Loading to establish parking requirements for increase in residential density (number of dwelling units) on a property. For Introduction IV. ITEM FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 179 of 332 Planning & Development Committee Meeting Minutes of December 8, 2014 – 7:15 p.m. Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, J. Grover, D. Holmes, A. Rainey, M. Tendam D. Wilson, M. Wynne STAFF PRESENT: M. Jones, M. Masoncup, M. Muenzer, B. Newman, L. Pearson PRESIDING OFFICIAL: Ald. Fiske I. DECLARATION OF QUORUM A quorum being present, Chair Fiske called the meeting to order at 7:26 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF NOVEMBER 24, 2014 Ald. Wynne moved to approve the minutes of the November 24, 2014 meeting, seconded by Ald. Tendam. Ald. Grover moved to amend the minutes regarding P3) Ordinance 147-0-14 as follows: “The Committee voted 6-1, with Chair Fiske opposed, to suspending the rules.” The Committee voted unanimously 7-0 to approve the November 24, 2014 minutes as amended. III. ITEMS FOR CONSIDERATION (P1) Resolution 93-R-14 Designating the Portion of Garrett Place, East of Sheridan Road to the Cul De Sac, with the Honorary Street Name Sign, “Shakespeare Garden Founder’s Way” The Citizens’ Advisory Committee on Public Place Names recommends approval of Resolution 93-R-14. For Action Ald. Grover moved to recommend approval of Ordinance 93-O-14, seconded by Ald. Tendam. Wally Bobkiewicz, City Manager, said there had also been a request for way-finding signs. Ald. Grover said she believed The Evanston Garden Club desired to have both the honorary sign and the way-finding signs. Chair Fiske said the rules, which only allow temporary honorary signs and they must only be named after individuals, need to be discussed further. Ald. Tendam, Rainey and Holmes agreed that both types of signs should be posted. Ald. Holmes said honorary signs are often not removed after the 10 year period. At Ald. Rainey’s request, Trish Barr, President of the Garden Club of Evanston explained that it was founded 100 years ago and that they would love to have both signs. She said the garden is difficult to find and the way-finding signs would be DRAFT – NOT APPROVED 180 of 332 Planning & Development Committee Meeting Minutes of December 8, 2014 Page 2 of 3 helpful. She added that the garden is free to attend and there are many events planned for this anniversary year. Ald. Rainey moved to recommend approval of the honorary sign with a reference to way-finding signs/historic markers, seconded by Ald. Tendam. At Chair Fiske’s inquiry, Mr. Bobkiewicz said per past practice, these signs can be adopted as an exception to the rule. The Committee voted unanimously 7-0 to recommend approval of Ordinance 93-O-14 and reference way-finding signs/historic markers. Chair Fiske said the issue will be brought to the Human Services Committee and that she would like to recognize some other organizations, such as the 2nd Baptist Church and Bookman’s Alley. (P2) Resolution 90-R-14 Authorizing a Memorandum of Understanding with the Regional Transportation Authority (RTA) for a Transit-Oriented Development (TOD) Parking Regulations Update City staff recommends that the City Council adopt Resolution 90-R-14 authorizing the City Manager to negotiate and execute a memorandum of understanding with the RTA (175 W. Jackson Blvd., Suite 1650, Chicago IL) to allow the RTA to provide staff and/or consultant services to examine the parking regulations in Metra and CTA transit-served areas. There will be no cost incurred by the City for these services. For Action Ald. Holmes moved to recommend approval of Resolution 90-R-14, seconded by Ald. Tendam. Ald. Grover was away from the dais. The Committee voted unanimously 6-0 to recommend approval of Resolution 90-R-14. IV. ITEMS FOR DISCUSSION (PD1) Presentation on the Implementation of the West Evanston Plan In May 2007, City Council adopted the West Evanston Master Plan, which covered an area of primarily vacant or underutilized industrial properties, the former Mayfair railroad right-of-way and embankment, and the adjacent Church/Dodge commercial district. Staff will provide a presentation on the steps taken, which include revising the zoning ordinance, making streetscape improvements, and encouraging new businesses and housing development For Discussion Lorrie Pearson, Planning & Zoning Division Manager, and Meagan Jones, Economic Development Coordinator, explained the implementation steps that have occurred since adoption of the West Evanston Master Plan: • TIF and sub areas created • Consultants hired 181 of 332 Planning & Development Committee Meeting Minutes of December 8, 2014 Page 3 of 3 • Goals of the West End Master Plan: o Create parks o Parkways o Life-cycle housing o Affordable housing o Re-connect the community • Accomplishments in the TIF and vicinity: o Frio Gelato o Emerson Square o NSP2 Housing o Church St. Village o Widened sidewalk o Convenience store at 1901 Church o Bike paths o Strange Lofts improvements o Church and Dodge Streetscape o City acquisition of 2 blighted homes: 1708-10 Darrow o Starbucks at Dempster and Dodge o Erie Health Center o Sidewalk at Pitner and Dempster o Burger King upgraded • Future goals: o Upgrade Walgreens on Green Bay o Continue Emerson Ridge reconfiguration o Re-activate 1823 Church St. building o More façade improvements Ald. Grover commented that it is great to see the accomplishments, though they have taken patience. Ald. Braithwaite thanked staff for the presentation, explaining that it was done in response to an inquiry and said staff should come up with a list of the priorities of the City, businesses and residents, rather than return to the Plan Commission, and continue to improve the streets, landscaping, signs and facades. Ald. Holmes thanked staff for the presentation, commenting that the progress has been slow and difficult – nothing had been done for 50 years - but she is excited about the future prospects. She noted that Y.O.U. will be built in the 1900 block of Church and more streetscape work will be done. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT Ald. Rainey moved to adjourn, seconded by Ald. Grover. The Committee voted unanimously 7-0 to adjourn. The meeting was adjourned at 8:10 p.m. Respectfully submitted, Bobbie Newman 182 of 332 For City Council meeting of January 12, 2015 Item P1 Ordinance 3-O-15 Special Use for a Type 2 Restaurant, Jimmy John’s Gourmet Sandwiches, at 1241 Chicago Avenue For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Lorrie Pearson, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Ellen Cholewa, Zoning Intern Subject: Ordinance 3-O-15, Granting a Special Use for a Type 2 Restaurant, Jimmy John’s Gourmet Sandwiches, at 1241 Chicago Avenue Date: December 30, 2014 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 3-O-15 granting a special use permit for a Type 2 Restaurant, Jimmy John’s Gourmet Sandwiches, in the B1 Business District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Summary 1241 Chicago Avenue is located on the east side of Chicago Avenue, midblock between Dempster and Hamilton Streets in the B1 Business District, and is surrounded by similar commercial uses as well as residential uses. The applicant proposes to operate Jimmy John’s Gourmet Sandwiches, a Type 2 Restaurant, featuring a quick-serve style of cold- cut sandwiches. The restaurant will feature seating for approximately 40 patrons, but anticipates the majority of customers will carry-out or order delivery. Jimmy John’s Gourmet Sandwiches intends to use bicycles as the primary means of delivery to lessen the impact on the neighboring residential area and promote sustainable green practices. The rear parking lot, which is accessible via the alley off of Dempster Street, features seven parking spaces dedicated for Jimmy John’s use along with six spaces for the adjacent salon business. Delivery bicycles will also utilize the parking lot. The applicant does not anticipate using all of the available parking on the property due to heavy employee reliance on bicycles and public transit. Commissary deliveries to the restaurant will occur before 6:30 a.m. and produce deliveries will occur 2-3 times per week prior to 11 a.m. Both types of deliveries will take place via the alley. Memorandum 183 of 332 Jimmy John’s Gourmet Sandwiches intends to operate from 9 a.m. to 10 p.m., 7 days a week. Alcohol will not be served on the premises. No changes to the exterior of the building are proposed other than signage. The applicant has agreed to follow the Litter Collection and Garbage Pickup Plans. Neighborhood Benefit The neighborhood will benefit from having a well-established, global business that will enhance the business district by occupying a currently underutilized commercial space. Comprehensive Plan The Evanston Comprehensive General Plan encourages the use of existing spaces along existing commercial corridors that can add sales tax revenue and encourage vibrant business districts. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. Jimmy John’s Gourmet Sandwiches will utilize the restaurant space previously occupied by Carmen’s Pizza and will serve the surrounding community while promoting sustainable practices by utilizing bicycle deliveries. Legislative History December 16, 2014: The ZBA recommended unanimous approval of the special use permit for a Type 2 Restaurant with the following conditions: 1. Hours of Operation between 6 a.m. and 11 p.m., Sunday-Thursday and 6 a.m. to midnight, Friday-Saturday. 2. Must comply with Litter Collection and Garbage Pick-Up Plans 3. Employees may not park on the street. Attachments Proposed Ordinance 3-O-15 December 16, 2014 ZBA Draft Meeting Minutes ZBA Findings December 16, 2014 ZBA Packet - http://www.cityofevanston.org/assets/ZBA%20Packet%2012.16.14.pdf 184 of 332 12/23/2014 3-O-15 AN ORDINANCE Granting a Special Use Permit for a Type 2 Restaurant Located at 1241 Chicago Avenue in the B1 Business District (“Jimmy John’s”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on December 16, 2014, pursuant to proper notice, to consider case no. 14ZMJV-0147, an application filed by Thomas E. Ryan, III, lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1241 Chicago Avenue (the “Subject Property”) and located in the B1 Business District, for a Special Use Permit to establish, pursuant to Subsection 6-9-2-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Jimmy John’s,” on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of January 12, 2015, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 14ZMJV-0147; and WHEREAS, at its meetings of January 12, 2015 and January 20, 2015, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, 185 of 332 3-O-15 ~2~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Type 2 Restaurant on the Subject Property as applied for in case no. 14ZMJV- 0147. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Litter Collection Plan: The Applicant shall implement and adhere to a Litter Collection Plan that requires the policing of an area located within a radius of two hundred fifty feet (250’) of the Subject Property. The Applicant shall police this area at least once every three (3) hours during the hours the Special Use is in operation and shall keep it free of all litter, from any source. For the purpose of this ordinance, “litter” shall include, but is not limited to: food, food waste, and beverages; solid waste, including paper, wrappings, containers, cardboard, napkins, straws, utensils, plates, cans, glass, crockery, cigarette butts, ashes and similar materials; animal waste and dead animals; yard clippings and leaves; and all other waste materials which, if thrown or deposited as herein prohibited, may create a danger to public health, safety, or welfare. C. Hours of Operation: The Applicant shall operate the Type 2 Restaurant authorized by this ordinance only between the hours of 6:00 a.m. and 11:00 p.m. on Sunday through Thursday, and only between the hours of 6:00 a.m. and 12:00 midnight on Friday and Saturday. D. Employee Parking: Employees shall not park on the street during hours of operation. 186 of 332 3-O-15 ~3~ E. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 187 of 332 3-O-15 ~4~ Introduced:_________________, 2015 Adopted:___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 188 of 332 3-O-15 ~5~ EXHIBIT A LEGAL DESCRIPTION LOT 22 IN SUBDIVISION OF THE WEST HALF OF BLOCK 76 IN NORTHWESTERN UNIVERSITY SUBDIVISION OF THE NORTH HALF OF THE NORTH HALF EAST OF CHICAGO AVENUE, SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PINs: 11-19-200-004 COMMONLY KNOWN AS: 1241 Chicago Avenue, Evanston, Illinois. 189 of 332 Page 1 of 2 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, December 16, 2014 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Matt Rodgers, Violetta Cullen, Mary Beth Berns, Beth McLennan, Andrew Gallimore, Myrna Arevalo Members Absent: Scott Gingold Staff Present: Melissa Klotz, Mario Treto Chair: Matt Rodgers Declaration of Quorum With a quorum present, Chair Rodgers called the meeting to order at 7:02pm. Approval of Minutes The minutes from the November 18, 2014 Zoning Board of Appeals meeting were motioned for approval. Ms. Cullen made the motion and it was seconded by Ms. Berns. The motion was approved 5-0, 1 member abstained. New Business 1241 Chicago Avenue ZBA 14ZMJV-0147 Thomas E. Ryan, III, lessee, applies for a special use permit for a Type 2 Restaurant, Jimmy John’s Gourmet Sandwiches, at 1241 Chicago Avenue. 1241 Chicago Avenue is located in the B1 Business District, which requires a special use permit for a Type 2 Restaurant to operate (Zoning Code Section 6-9-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. . Ms. Klotz read the case into the record. Tom Ryan II and Tom Ryan III, lessees, explained the proposal: • Quick service • Bicycle delivery • Interior remodel only • Also operate the Jimmy John’s on Sherman Avenue • Hours of Operation: 10 a.m. to 9 p.m., 7 days a week • 12-15 employees during lunch shift; 7 employees for dinner shift • 7-8 parking spaces are provided in parking lot for Jimmy John’s (most employees do not drive) • 2-3 produce deliveries per week before 9 a.m. Other deliveries will occur before 6:30 a.m. via rear entrance • Approximately 65% of sales is delivery; 80% of deliveries occur via bike • Staff has noted no complaints about the Jimmy John’s store on Sherman Avenue • No exterior changes are being proposed other than signage • Delivery vehicles will park at rear, including bikes Ms. Berns noted that the Sherman Avenue location often parks delivery vehicles on the street. Chair Rodgers stated the increase in alley traffic is nominal due to 80-85% of deliveries occurring via bicycle. 190 of 332 Page 2 of 2 Zoning Board of Appeals Mr. Ryan, III, expressed the hope to eventually have all orders delivered via bicycle within a year or two. Michael Pine, 1210 Chicago Avenue, stated his concerns stemming from bad experiences with the traffic generated from Trader Joe’s. He is worried that customers might double park and further aggravate the traffic that already exists. He suggested that the parking spaces in front of Jimmy John’s be restricted to 20 minute maximums. He also stated concern over the safety of those who may try to park across the street and dash across Chicago Avenue. Mr. Ryan, II. clarified that the alley running alongside the property does not empty directly out onto Chicago Avenue. Ms. Klotz noted that there is a short term parking space located by the dry cleaning business. The ZBA entered into deliberations. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Ms. Berns motioned to recommend approval of the proposal with the following conditions: 1. Hours of Operation: 6 a.m. to 11 p.m., Sunday-Thursday and 6 a.m. to midnight, Friday- Saturday 2. Litter Collection/Garbage Pick Up Plan 3. Employees cannot park on the street. The motion was seconded by Mr. Gallimore and approved 6-0. ZBA Rules Update New rules will be effective on January 1, 2015. Mr. Gallimore motioned to approve the new rules. The motion was seconded by Ms. Cullen and approved 6-0. 2015 Schedule The meeting scheduled on January 20, 2015 has been moved to January 27, 2015. The meeting on September 15, 2015 has been cancelled. Ms. Cullen motioned to approve the 2015 Schedule. The motion was seconded by Mr. Gallimore and approved 6-0. The meeting adjourned at 8:20 p.m. 191 of 332 P LANNING AND Z ONING D IVISION 847-866-2930 zoning@cityofevanston.org Community Development Department 847-448-8126 www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3700 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on December 16, 2014, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-9-2-3 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 6-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 6-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 6-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 6-0 Case Number: 14ZMJV-0147 Address or Location: 1241 Chicago Avenue Applicant: Thomas E. Ryan III Proposed Special Use: Restaurant-Type 2, Jimmy John’s Gourmet Sandwiches, in B1 District 192 of 332 P LANNING AND Z ONING D IVISION 847-866-2930 zoning@cityofevanston.org Community Development Department 847-448-8126 www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3700 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 6-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 6-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 6-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 6-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 6-0 and, based upon these findings, and upon a vote __6__ in favor & __0__ against Recommends to the City Council _____ approval without conditions __x__ approval with conditions specifically: 1. Hours of Operation between 6 a.m. and 11 p.m., Sunday-Thursday and 6 a.m. to midnight, Friday-Saturday. 2. Litter Collection and Garbage Plan. 3. Employees may not park on the street. _____ denial of the proposed special use. Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ____ ___X___ Myrna Arevalo __X__ ____ _______ Scott Gingold _____ ____ ___X___ Beth McLennan __X__ ____ ___X___ Matt Rodgers __X__ ____ ___X___ Violetta Cullen __X__ ____ ___X___ Andrew Gallimore __X__ ____ 193 of 332 For City Council meeting of January 12, 2015 Item P2 Ordinance 154-O-14: Off-Street Parking Requirements For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Department Lorrie Pearson, Planning and Zoning Administrator Damir Latinovic, Neighborhood and Land Use Planner Subject: Ordinance 154-O-14 Zoning Ordinance Text Amendment Amendment to Chapter 16 Off-street Parking and Loading regarding parking requirements for increased residential density. 14PLND-0151 Date: December 29, 2014 Recommended Action: The Plan Commission and staff recommend adoption of Ordinance 154-O-14 to modify Chapter 16 Off-street Parking and Loading to establish parking requirements for increase in residential density (number of dwelling units) on a property. Summary Following a concern raised by the Zoning Board of Appeals and per an Aldermanic reference, staff investigated the need for parking requirements when new dwelling units are established within an existing building. Chapter 16 Off-street Parking and Loading of the Zoning Ordinance requires certain number of parking spaces be provided for each principal use, including residential uses. A single family home is required to have two parking spaces, while a multiple-family dwelling needs to provide a certain number of parking spaces based on the number of bedrooms in each unit. Per Section 6-16-1-2 – Exemption from Off-street Parking and Loading Requirement for Existing Buildings and Uses, however, a conversion of a building or unit that increases the number of dwelling units in that building without the increase in overall gross floor area is exempt from the requirement to provide new parking spaces for the new dwelling units. For example, if zoning permitted an increase in the number of units on a lot, a single family home could be converted into a two-flat or 3-unit building without the need for additional parking spaces under the current regulations. A typical 3-unit building would need up to six parking spaces based on the number of bedrooms in each unit. Therefore, a conversion of this type could create a deficit of up to four parking spaces. Memorandum 194 of 332 Staff is proposing to modify this provision so that a conversion of an existing residential building that results in an increase in the number of dwelling units must meet applicable parking requirements for the new units. Staff’s proposal includes keeping the current exclusion applicable to the downtown districts so as not to discourage higher densities in the downtown area where public transit is available. The proposed amendment would also require all new coach house dwelling units to provide one parking space per unit. A coach house is considered an accessory use and therefore currently is not required to have separate parking spaces. A coach house was originally permitted to house servants of the principal home on the property and later evolved into housing occupied by relatives of the property owner. Lately, however, coach house dwelling units have been established and are rented out to persons unrelated to the owner of the principal home. As a result, the use of the coach house is no longer accessory to the principal home and the tenants often generate a need for their own parking space. Staff’s proposal is summarized in the table below: Current Parking Requirement Proposed Parking Requirement (outside of D and RP districts) Increase in Residential Density within existing building (no Gross Floor Area addition) Exempt Same as new developments: SFR = 2 Two-Family Dwelling = 1.5/unit Attached Single-Fam. Dwelling = 1.5/unit Multiple-Family Dwellings: One or fewer Bedrooms = 1.25/unit Two Bedroom Units = 1.5/unit Three or more Bedrooms = 2/unit Coach House 0 1 per each dwelling unit in Coach House Staff investigated how other similar communities in the area and around the country regulate increase in residential density. As outlined in the Plan Commission packet, all other communities surveyed, including Oak Park, Chicago, Cambridge, MA and Berkeley, CA do require new parking spaces be provided for any new dwelling units. The proposed Text Amendment meets the standards of approval. The proposal is consistent with the Comprehensive General Plan’s objective to maintain the appealing character of Evanston’s neighborhoods while guiding their change. Requiring parking spaces for new dwelling units within residential areas where conversions of single- family and two-family homes into multiple-family homes is likely to happen will lessen the impact of increased demand for on-street parking. The proposed text amendment would allow only those conversions that can provide adequate on-site parking spaces and thereby do not negatively affect surrounding properties and the character of the existing neighborhoods. Legislative History December 10, 2014 – The Plan Commission unanimously recommended approval of the proposed text amendment 195 of 332 Attachments Proposed Ordinance 154-O-14 Plan Commission Minutes 12/10/2014 (Draft) Plan Commission Packet for 12/10/2014 196 of 332 12/3/2014 154-O-14 AN ORDINANCE Amending the Text of the Zoning Ordinance Regarding Increased Parking Requirements As Related to Residential Density WHEREAS, on December 10, 2014, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 14PLND-0151 to consider an amendment to the text of Title 6 of the Evanston City Code of 1979, as amended (the “Zoning Ordinance”), relating to increasing the parking requirements for increases in residential density; and WHEREAS, the Plan Commission received testimony and made written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed amendments met the standards for text amendments, and recommended City Council approval thereof; and WHEREAS, at its meeting of January 12, 2015, the Planning and Development Committee of the City Council considered and adopted the findings and recommendation of the Plan Commission in case no. 14PLND-0151 and recommended City Council approval thereof; and WHEREAS, at its meetings of January 12, 2015 and January 26, 2015, the City Council considered and adopted the records and recommendations of the Plan Commission and the Planning and Development Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 197 of 332 154-O-14 ~2~ SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Section 6-16-1-2 of the Zoning Ordinance is hereby amended to read as follows: 6-16-1-2 - EXEMPTION FROM OFF-STREET PARKING AND LOADING REQUIREMENTS FOR EXISTING BUILDINGS AND USES. Changes in the use or intensity of use of a building and/or land area, which do not include construction of a new building, or building addition (i.e., increase in gross floor area), shall be exempt from the parking and loading requirements of this Chapter, except in the following cases: (A) Changes in a use or intensity of a use regarding medical or dental offices in the business, commercial, office or transitional manufacturing districts. (B) Changes in use to religious institution in the business, commercial, or downtown districts. (C) Increases in density of a residential use outside of the downtown or research park districts. SECTION 3: Section 6-15-14-7, Table 16-B, of the Zoning Ordinance is hereby further amended by adding the following under “Residential”: Coach House 1 parking space for each dwelling unit within the coach house SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 198 of 332 154-O-14 ~3~ SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 7: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2015 Adopted:___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 199 of 332 DRAFT Page 1 of 4 Plan Commission Minutes 12/10/2014 MEETING MINUTES PLAN COMMISSION Wednesday, December 10, 2014 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Jim Ford, Terri Dubin, Carol Goddard, Lenny Asaro, Andrew Pigozzi, Members Absent: Scott Peters (Chair), Kwesi Steele, Colby Lewis, Richard Shure Associate Members Present: Seth Freeman Associate Members Absent: David Galloway, Stuart Opdycke Staff Present: Damir Latinovic, Neighborhood and Land Use Planner Lorrie Pearson, Planning and Zoning Administrator Mario Treto, Assistant City Attorney Presiding Member: Jim Ford, Chairman Pro Tempore A. CALL TO ORDER / DECLARATION OF QUORUM With Chairman Peters absent, Commission Ford volunteered to act as the chairperson pro tempore. Commissioner Asaro made a motion to elect Commissioner Ford as the chair person for the meeting. Commissioner Goddard seconded the motion. A voice vote was taken and the motion was approved by voice call 5-0. Chairman Pro Tempore Ford called the meeting to order at 7:00 P.M. He explained the general meeting procedure, schedule, agenda items, time limits on public testimony and opportunities for cross examination of witnesses. Chairman Pro Tempore Ford concluded the opening statement by saying that the Plan Commission forwards a recommendation to the City Council which makes the final determination on any matters discussed by the Plan Commission. … B. NEW BUSINESS TEXT AMENDMENT TO THE ZONING ORDINANCE 14PLND-0151 Parking Requirements for Increase in Residential Density Specifically consider a text amendment, pursuant to City Code Title 6, Zoning, to Chapter 16 – Off-street Parking and Loading, regarding the increase in parking requirements for the increase in residential use density. Mr. Damir Latinovic, Neighborhood and Land Use Planner, presented the Staff Report. 200 of 332 DRAFT Page 2 of 4 Plan Commission Minutes 12/10/2014 Staff proposes that conversions of existing buildings to increase residential density be required to provide parking spaces as any new development. Coach houses should also be required to provide one parking place per dwelling unit. Downtown Districts (D, RP) are to remain exempt to encourage density where transit is available. Mr. Latinovic explained the four standards and stated that all standards are satisfied. Commissioner Goddard asked how a facility would provide 1.5 spaces. Mr. Latinovic explained that 1.5 would be rounded up to 2. For buildings such as a duplex, two units would require 3 parking spaces. Commissioner Pigozzi asked for clarification that existing two or three-flats without garages or off-street parking are exempt and would be considered legal non-conforming if no dwelling units were being added, to which Mr. Latinovic said, yes. Commissioner Freeman asked if the structure would still be exempt if the property changed ownership, to which Mr. Latinovic answered, yes. Commissioner Freeman then asked what need the proposal serves. Mr. Latinovic explained that this issue was first brought up at a Zoning Board of Appeals (ZBA) meeting. Converting a single-family residence into a three-flat currently crates a parking deficit. As a result, parking for new dwelling units would spill onto the street. Discussion followed regarding residential projects and properties where new parking spaces would be required. Chairman Pro Tempore Ford asked if anyone from the audience would like to ask any questions before getting into general comments about the proposal. Ms. Jessica Feldman, 450 Davis Street, inquired where it would be possible for a single- family residence to be converted into a two or three-flat. Mr. Latinovic explained that most districts allow for various types of housing. The only districts where converting a single-family dwelling into a multi-unit dwelling would be prohibited would be in a R1 or R2 district. Mr. Matt Rodgers, 133 Clyde Avenue, ZBA Chairman, explained that this text amendment started with a case that was heard in front of the ZBA where a single family residence was to be converted into a three-flat. The case only came before the ZBA because of a 20-sq. ft. increase in the building footprint, which in turn triggered a parking requirement. The applicant later eliminated the square footage increase in order to avoid the parking requirement and was able to convert a three-bedroom single family home into an eight-bedroom three-unit building without the need for additional parking. Mr. Rodgers brought this issue to City Council where Alderman Fiske made an aldermanic reference for staff to explore a text amendment. Commissioner Asaro remarked that the rationale makes sense to increase the number of parking spaces when a number of units increases. He stated that he did not realize how frequently these cases happen and the amendment seems to make sense. Discussion followed on other possible issues that arise when an increase in density is proposed. 201 of 332 DRAFT Page 3 of 4 Plan Commission Minutes 12/10/2014 Chairman Pro Tempore Ford stated his agreement with Commissioner Asaro and surmised that the amendment would be a reasonable solution to the parking problem. Mr. Pigozzi noted that this amendment seems logical and even though it cannot control the number of cars retained at a single-family residence, it can help ease the burden on street parking for conversions. Chairman Pro Tempore Ford closed Public Comment portion of the hearing. Commissioner Freeman agreed that there is a gap in the code for single-family conversion parking requirements; however he does not see how it should apply to coach houses. Chairman Pro Tempore Ford asked if any part of the City Code specifically referenced a change in use status when for example the children of property owners move out of the coach house and renters move in. Mr. Latinovic answered that if the property becomes a rental, it must be registered with the City. Mr. Asaro pointed out that the proposed ordinance says that an existing coach house is exempt. Upon a question by Commissioner Freeman, Mr. Latinovic stated that adding a bathroom and a kitchen would make the coach house an additional dwelling, and therefore, for a new dwelling unit parking would be required. Chairman Pro Tempore Ford noted that this amendment will at least solve a part of the parking problem. The Commission might need to accept that they are imposing a burden on new coach house owners and not on others; however, this happens all the time. Upon a question by Mr. Pigozzi, Mr. Latinovic stated only new coach houses and other increases in density will be held to this new requirement. If for some reason, the requirement places a hardship on the property, the owners are still able to apply for a variance. Chairman Pro Tempore Ford asked how the requirement would be triggered, to which Mr. Latinovic answered that a building permit for bedrooms, bathrooms, or kitchen facilities would trigger the requirement. Chairman Pro Tempore Ford noted that no serious reservations had been raised with respect to multi-family units, only coach houses. He asked if the Commission would like to address them separately or in a single motion. The Commission agreed to address both multi-family and coach houses in a single motion. There being no further discussion, Chairman Pro Tempore Ford invited a motion. Commissioner Pigozzi made a motion to approve the proposed text amendment as proposed by staff. Commissioner Asaro seconded the motion. 202 of 332 DRAFT Page 4 of 4 Plan Commission Minutes 12/10/2014 A voice vote was taken and the motion was approved by voice call 5-0. Mr. Latinovic reminded everyone about the special Plan Commission Meeting scheduled for Wednesday, December 17, 2014 for the Planned Development at 1571 Maple Avenue. He has received the required materials from the applicants that the Commission requested and received materials from the opposition. Materials will be posted as soon as possible. C. ADJOURNMENT There being no further discussion, Commissioner Dubin made a motion to adjourn the meeting. Commissioner Goddard seconded the motion. A voice vote was taken and the motion was approved by voice call 5-0. The meeting was adjourned at 7:50 pm. Respectfully Submitted, Damir Latinovic Neighborhood and Land Use Planner Community Development Department 203 of 332 PLAN COMMISSION CASE # 14PLND-0151 Zoning Ordinance Text Amendment Parking Requirements for Increase in Residential Density 204 of 332 1 | P a g e To: Chair and Members of the Plan Commission From: Mark Muenzer, Director of Community Development Lorrie Pearson, Planning and Zoning Administrator Damir Latinovic, Neighborhood and Land Use Planner Subject: Zoning Ordinance Text Amendment Amendment to Chapter 16 Off-street Parking and Loading regarding parking requirements for increased residential density. 14PLND-0151 Date: December 5, 2014 Request Staff recommends approval of the Zoning Ordinance Text Amendment to modify Chapter 16 Off-street Parking and Loading to establish parking requirements for increase in residential density (number of dwelling units) on a property. Notice The Application has been filed in conformance with applicable procedural and public notice requirements. Analysis Background The Zoning Board of Appeals raised concern that per Zoning Ordinance, the increase in residential density without the increase in gross floor area of the building is not required to provide any new on-site parking spaces. The inquiry subsequently received an Aldermanic reference for staff to investigate the need for parking requirements when new dwelling units are established within an existing building. Proposal Overview Chapter 16 Off-street Parking and Loading of the Zoning Ordinance requires certain number of parking spaces be provided for each principal use on a property. Table 16-B – Schedule of Minimum Off-Street Parking Requirements lists parking requirements for a variety of industrial, commercial and residential uses. The existing main residential use parking requirements are summarized in the table below: Use Parking Space Requirement Memorandum 205 of 332 2 | P a g e Single Family Detached 2 Two-Family Dwellings 1.5 per dwelling unit Single-Family attached dwellings 1.5 per dwelling unit Multiple-Family dwellings One or fewer bedroom units 1.25 per dwelling unit Two bedroom units 1.5 per dwelling unit Three or more bedroom units 2 per dwelling unit Per Section 6-16-1-2 – Exemption from Off-street Parking and Loading Requirement for Existing Buildings and Uses, conversion of a building or unit that increases the number of dwelling units in that building without the increase in overall gross floor area is exempt from the requirement to provide new parking spaces for the new dwelling units. As such, a single family home for example, which is required to have two parking spaces could be converted into a two-flat or 3-unit building without the need for additional parking spaces. A typical two-family dwelling structure would need three parking spaces and a 3-unit building would need up to six parking spaces depending on the number of bedrooms in each unit. Therefore, a conversion of a single-family home into a 3-unit building could create a deficit of up to four parking spaces which could negatively affect the surrounding area due to increased demand for on-street parking. Staff is proposing to modify this provision (except in the downtown D and RP districts) so that any conversion of an existing residential use that results in an increase in the number of dwelling units or bedrooms does have to meet applicable parking requirements for all units per the table above (Draft Ordinance attached). Even though increase in the residential density within existing buildings is less likely to occur in the downtown districts due to the available housing stock, staff recommends keeping the current exclusion applicable to the downtown districts so as not to discourage higher densities in the downtown area due to availability of public transit. Accessory Uses – Coach House Per Section 6-16-3-2 – Parking Spaces for Accessory Uses parking spaces for accessory uses are not required. The accessory uses are subordinate, related to and serve the principal use. Consequently, the demand for parking generated by the accessory use is expected to be associated with the demand generated by the principal use on the property. A coach house, a secondary or accessory dwelling located on the same zoning lot as the principal dwelling unit, is considered an accessory use and therefore does not have to provide any on-site parking spaces. A coach house is typically a detached garage with a dwelling unit on the 2nd floor and was originally permitted to house servants of the principal home on the property. The coach house later evolved into housing often occupied by children or relatives of the property owner. Lately, however, coach house dwelling units have been established and are rented out to persons unrelated to the owner of the principal home. As such, the use of the coach house is no longer accessory to the principal home and the tenants often generate need for their own parking space. 206 of 332 3 | P a g e Staff is proposing to require all couch house dwelling units to provide one parking space for such unit. (Ordinance attached) If the use of a coach house is considered accessory, such as when it is occupied by a family relative that may share access to vehicles with the principal home, the property owner may apply for zoning variation from the parking requirement. Staff’s proposal is summarized in the table below: Current Parking Requirement Proposed Parking Requirement Increase in Residential Density within existing building (no Gross Floor Area addition) Exempt Same as new developments: SFR = 2 Two-Family Dwelling = 1.5/unit Attached Single-Fam. Dwelling = 1.5/unit Multiple-Family Dwellings: One or fewer Bedrooms = 1.25/unit Two Bedroom Units = 1.5/unit Three or more Bedrooms = 2/unit Coach House 0 1 per dwelling unit in Coach House Regulations in Other Municipalities Staff has researched parking requirements for residential uses in similar surrounding communities and comparable communities around the country. All other communities require that any new dwelling units established within an existing building must provide a certain number of parking spaces (usually based on the total number of dwelling units). The sole exception is the City of Chicago where the addition of only one additional dwelling unit within a building 50 years old or more is not required to provide additional parking spaces. The comparison between the communities is summarized in the table below. Community # of parking spaces required for additional dwelling units within existing building: Coach House/Accessory Dwelling Unit parking requirement Evanston 0 0 Oak Park, IL Based on # of bedrooms in each unit: Studio = 1; 1BR = 1.5; 2BR = 1.5; 3+BR = 2 N/A 207 of 332 4 | P a g e Chicago, IL Based on # of dwelling units: SFR = 2; Two-Unit = 1.5/unit; Three + Units = 1/unit; Downtown Multifamily = 0.55/unit *Parking reduction allowed for PDs or within TOD Overlay Districts. *Buildings over 50 years old may add one additional unit without the requirement for additional parking. N/A Arlington Heights, IL Based on # of dwelling units: SFR = 2/unit; Two-Unit = 2/unit; Multifamily = 1.5/unit; *Downtown Multifamily based on # bedrooms in each unit: Studio and 1BR = 1/unit 2BR = 1.25/unit 3BR = 1.5/unit N/A Columbus, OH Based on # of dwelling units: SFR, Two-Unit and Three-Unit bldgs. = 2/unit; 4+Unit bldgs. = 1.5/unit *Parking requirements within the University Districts are reduced based on various square footage formulas. 2/unit Berkeley, CA Based on Zoning District: Low Density Residential District: 1 per each dwelling unit. Higher Density Residential Districts and Commercial Districts: 1 per each dwelling unit up to 10 units. Over 10 units = 1/1,000 sq. ft. Downtown Districts: 1 per 3 units 1/unit Standards of Approval The proposed Zoning Ordinance Text Amendment meets the standards for approval of amendments per Section 6-3-4-5 of the City Code. The proposal is consistent with the Comprehensive General Plan’s objective to maintain the appealing character of Evanston’s neighborhoods while guiding their change. The proposal is also consistent with the objective to recognize the impact of increased housing density on the quality of the neighborhood. Requiring parking spaces for new dwelling units within residential areas where conversions of single family and two-family homes into multiple-family homes is likely to happen will lessen the impact of increased demand for on-street parking. Proposals for increase in residential density would only be approved if they can meet the parking requirement and thereby complement the existing neighborhood. 208 of 332 5 | P a g e Maintaining the existing exemption for the downtown area will also encourage density in the areas where public transit is readily available and there is less need for private parking spaces. This is consistent with the Comprehensive Plan’s call for action to encourage creative adaptive reuse of existing deteriorating buildings with minimum adverse effects. The proposed text amendment will not have any adverse effects on the values of the properties in the area. If approved, the proposed text amendment would allow only those projects that can provide adequate on-site parking spaces and are thereby compatible with the overall character of surrounding developments and can be well integrated within the existing neighborhood. Recommendation Staff believes the proposed text amendment to establish parking requirements for increase in residential density meets the standards of approval as outlined above. Staff recommends the Plan Commission make a positive recommendation to the City Council regarding for the proposed text amendment. Attachments  Draft Ordinance 154-O-14 209 of 332 For City Council meeting of January 12, 2015 Item H1 Resolution 1-R-15: Adjusting Noyes Tenant Lease Conditions For Action To: Honorable Mayor and Members of the City Council Members of the Human Services Committee From: Joe McRae, Director of Parks, Recreation and Community Services Christina Ferraro, Assistant Director of Community Services Subject: Resolution 1-R-15 Authorizing the City Manager to Adjust Tenant Lease Conditions at the Noyes Cultural Arts Center as of January 1, 2015 Date: January 12, 2015 Recommended Action: Staff and the Human Services Committee recommend adoption of Resolution 1-R-15 authorizing the City Manager to adjust tenant lease conditions at the Noyes Cultural Arts Center (NCAC) as of January 1, 2015. Summary: At its February 13, 2012 meeting, the City Council authorized the City Manager to continue working with a new Noyes Tenants Association on operational and space issues at the NCAC, potential amendments to 2012 leases as appropriate and new lease conditions for City Council consideration. Those discussions developed a series of changes to the operation of the NCAC which led the City Council to approve Resolution 39-R-12. Staff recommends that the City Council approve Resolution 1-R-15 to replace 39- R-12. This resolution replaces Resolution 39-R-12 which is deleted in its entirety. Proposed Changes to Tenant Lease Conditions as of January 1, 2015: 1. The City will enter into leases with tenants from one (1) to five (5) years as standard. This is a change from 3 years to 5 years. 2. Tenants will be responsible for submitting reports to the City each year certifying their tenancy of twenty five hours per week and community service provided by the lease agreement. This is a change from submitting reports every six months to each year. 3. Tenants will be able to sublease their space as desired. Primary tenants must occupy their studios for more than 6 months of the year, for 25 hours per week. Memorandum 210 of 332 All subleases must be filed with the City of Evanston. This is a change from tenants able to sublease their space for no longer than half time to clarifying the primary tenant must occupy the space for more than six (6) months of the year. Proposed Changes to Noyes Tenant Association (NTA) responsibilities as of January 1, 2015: 1. Remove the responsibility of NTA reviewing reports from tenants certifying their tenancy and the community service provided. This will be a staff function and no longer a NTA function. 2. Review requirements for community service of tenants as needed and make recommendations to the City for any additions or changes. This is a change from NTA reviewing requirements for community service of tenants annually to reviewing them as needed. 3. Review any subleases of 90 days duration or more. This is a change from the NTA reviewing all subleases to only those longer than 90 days. 4. Together with the Evanston Arts Council, the NTA will review applications of new tenants at Noyes and make recommendations to the City on suitability of new tenants. This change now includes the Evanston Arts Council joining the NTA in reviewing applications. 5. The NTA will develop and implement marketing strategies for the NCAC to be implemented by City staff. This now includes City staff working with the NTA to fulfill this function. 6. Remove the responsibility of the NTA working with the City on specific capital fundraising for facility-wide capital projects at NCAC. This is a change to the NTA reviewing annual and five year capital improvement program for NCAC and making recommendations to City on spending priorities. 7. There continues to be a sub-fund in which the NTA may makes recommendations to City staff on how to spend this fund regarding priorities in the NCAC. This fund is the remaining dollars after NCAC revenue (rent, parking fees, community usage/rental, etc.) cover NCAC expenses (utilities, custodian costs, snow and trash removal, service contracts for elevators and burglar alarms, etc.). This fund is business unit 3710. Legislative History: The Human Services Committee reviewed and recommended approval of Resolution 1-R-15 at their January 5, 2015 meeting. Attachment: Resolution 1-R-15 Resolution 39-R-12 211 of 332 212 of 332 213 of 332 214 of 332 215 of 332 216 of 332 217 of 332 For City Council meeting of January 12, 2015 H2 Resolution 2-R-15: Twelve-month Noyes Studio Lease with Resident Artists For Action To: Honorable Mayor and Members of the City Council Members of the Human Services Committee From: Joe McRae, Director of Parks, Recreation and Community Services Christina Ferraro, Assistant Director of Community Services Subject: Resolution 2-R-15 Authorizing the City Manager to Enter into Twelve Month Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center Date: January 12, 2015 Recommended Action: The Human Services Committee and staff recommend City Council adoption of Resolution 2-R-15 authorizing the City Manager to enter into twenty (20) renewal agreements for a twelve (12) month lease term for the artist leases for spaces at the Noyes Cultural Arts Center (NCAC). Funding Source: Revenues are deposited into the Noyes Cultural Arts Business Unit 3710. Summary: The studio leases are for a twelve (12) month term (01/01/2015-12/31/2015). The lease agreements for the resident artist studios at the NCAC are renewed annually to allow the option for fee increases and to gain approval of the tenants’ current year community service proposals. The proposed 2015 twelve (12) month lease rates include a three percent (3%) increase from 2014. Resident Artist Discipline Studio 2015 monthly rate Community Service Actors Gymnasium Circus and performing arts Theatre, 100, A (storage) $4,862.56 $8,752.61 Art Encounter Visual arts org., classes and workshops 104 $ 575.15 $1,035.26 Memorandum 218 of 332 Barbara Goldsmith Sculptor B-10.A $ 353.93 $ 637.07 Etc. Music Community Music School 213 $1,094.25 $1,969.65 Evanston Children's Choir Children’s Choir Instruction 107 $1,284.32 $2,311.77 Fay Kaiser Singer / voice lessons 218 $ 279.84 $ 503.71 Jack and Elise Lerman Visual artists offering classes 211, 216 $1,294.99 $2,330.99 Jennifer Presant Oil painter 217 $ 973.18 $1,751.73 Laura and Leslie Hirshfield Visual artist/cloisonné enameling B-6 $ 916.97 $1,650.55 Maggie Weiss Textile artist/quilt maker 221 $1,036.55 $1,865.79 Z. Malik V Schiff Painter Painter Sculpter 214 $ 615.42 $1,107.75 Mary Anne Brown Metal smith/jewelry design B-10.B $ 537.99 $ 968.39 Naomi Sondak Painter 224 $ 155.88 $ 280.58 Piven Theatre Workshop Theatre classes/workshop and performances 110, 105, 103, 102 $5,494.55 $9,890.19 S. Ganch S. Oettinger J. Rea Visual artists 215 $1,155.84 $2,080.52 Sally Piepmeier Visual artist/writer 212 $ 345.52 $ 621.93 Sarah Kaiser Drawing, Painting, Printmaking, Teaching 220 $ 293.83 $ 528.89 There are currently studio vacancies at NCAC: rooms 108, 109, 222. Applications were accepted and potential studio leases for those spaces will be presented at the City Council meeting in February 2015. Studio 219 will also be available beginning Feb 1, 2015. The theatre is also vacant at NCAC. A request for proposals was posted offering the space as flexible space through May 31, 2015. A potential permanent tenant will be sought for September 2015 – May 2016 and will be presented at the City Council meeting in the spring or summer of 2015. Legislative History: The Human Services Committee reviewed and recommended approval of Resolution Page 2 of 3 219 of 332 2-R-15 at their January 5, 2015 meeting. Attachments: Resolution 2-R-15 Copy of Studio Master Lease Exhibit B fee chart Page 3 of 3 220 of 332 12/16/2014 2-R-15 A RESOLUTION Authorizing the City Manager to Enter into Twelve Month Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City of Evanston, twenty (20) renewals of studio leases by and between the City and resident artists of the Noyes Cultural Arts Center. The leases shall be in substantial conformity with the leases marked as Exhibit A (Master Studio Lease) attached hereto and incorporated herein by reference. SECTION 2: That the City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the leases as may be determined to be in the best interests of the City. SECTION 3: That this Resolution 2-R-15 shall be in full force and effect from and after its passage and approval in the manner provided by law. ________________________________ Elizabeth B. Tisdahl, Mayor Attest: ___________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 221 of 332 1-R-11 ~2~ EXHIBIT A MASTER STUDIO LEASE 222 of 332 LEASE AGREEMENT FOR THE PREMISES LOCATED AT 927 NOYES STREET, EVANSTON, ILLINOIS, BY AND BETWEEN THE CITY OF EVANSTON, LANDLORD AND [TENANT], TENANT 223 of 332 INDEX Section Title Page Number 1 SECTION 1. DESCRIPTION OF PREMISES ........................................................................... 2 SECTION 2. TERM ................................................................................................................... 2 SECTION 3. RENT .................................................................................................................... 2 SECTION 4. COMMON FACILITIES ........................................................................................ 3 SECTION 5. USE OF PREMISES ............................................................................................ 5 SECTION 6. SIGNS .................................................................................................................. 8 SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS ............................................................................................................ 8 SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT ............................. 8 SECTION 9. REPAIRS AND MAINTENANCE ......................................................................... 9 SECTION 10. UTILITIES .......................................................................................................... 10 SECTION 11. TAXES ............................................................................................................... 10 SECTION 12. INSURANCE ...................................................................................................... 10 SECTION 13. SUBLETTING; ASSIGNMENT .......................................................................... 11 SECTION 14. SURRENDER OF PREMISES; HOLDING OVER ............................................. 11 SECTION 15. INDEMNIFICATION AND LIENS ....................................................................... 12 SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS ................................. 12 SECTION 17. DEFAULT AND REMEDIES .............................................................................. 13 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION ................... 15 SECTION 19. REMOVAL OF OTHER LIENS .......................................................................... 15 SECTION 20. REMEDIES NOT EXCLUSIVE ........................................................................... 16 SECTION 21. EXPENSES OF ENFORCEMENT ..................................................................... 16 SECTION 22. EMINENT DOMAIN ............................................................................................ 16 SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION ............................. 17 SECTION 24. PEACEFUL ENJOYMENT ................................................................................. 17 SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS .................................... 17 SECTION 26. AMENDMENTS TO BE IN WRITING ................................................................. 17 SECTION 27. PARTIES BOUND .............................................................................................. 17 SECTION 28. NOTICES ........................................................................................................... 17 SECTION 29. MISCELLANEOUS ............................................................................................ 18 SECTION 30. VENUE AND JURISDICTION ............................................................................ 19 SECTION 31. FORCE MAJEURE ............................................................................................ 19 224 of 332 2 This Lease Agreement (the “Agreement” or “Lease”) shall take effect as of the date of execution of the Agreement by the City (the “Effective Date”). This Lease is by and between The City of Evanston, an Illinois home rule municipality and owner of subject Property (“Landlord”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, “Landlord”, and [TENANT], [TENANT DESCRIPTION] (“Tenant”). Landlord and Tenant may be referred to collectively as the “Parties”. SECTION 1. DESCRIPTION OF PREMISES Landlord leases to Tenants spaces [LEASED SPACES], located on the [LEASED SPACE LOCATION] floor of the property with a street address of 927 Noyes Street, Evanston, Illinois 60201 (the “Premises”), situated within the Landlord’s 3-story building located at the same common address and legally described on Exhibit A (the “Property”) and commonly known as the Noyes Cultural Arts Center (“NCAC”). The Property has various uses including artist workshops, resident young adult summer camp classes, art exhibits, and many other uses. The term “Common Facilities” as used in this Agreement will include those areas and facilities within the Property (outside of the Premises) for the nonexclusive use of Tenants in common with other authorized users, and includes, but is not limited to, sidewalks, parking area, planted areas (excluding the adjoining park area), common area restrooms and open means of ingress and egress. Tenants will have the non- exclusive right to use the Common Facilities, including the washrooms referenced above. SECTION 2. TERM The term of this Agreement will be for one year, January 1, 2015 – December 31, 2015 (the “Term”). Tenants must provide Landlord with 90 days’ notice to request a renewal of the Agreement for the Premises. Landlord, in its sole discretion, may decide that a Renewal Term is not necessary and in the best interests of the City. Renewal of the Agreement must be authorized by written consent of the Parties and must be authorized by the City Council. SECTION 3. RENT A. RATE: Tenants agree to pay Landlord an annual rental payment (the “Rent”) in accordance with the following schedule: 1. For the period of January 1st – December 31st (twelve months), the Rent rate is $[RENT RATE] per month, for total Rent of $[TOTAL RENT] for the twelve months. B. PAYMENTS. The Rent outlined in Section 3[A][1] above shall be paid in accordance with said Section. C. Any and all Rent PAYMENTS under this Lease shall be mailed to: City of Evanston Parks, Recreation, and Community Services Department 2100 Ridge Avenue, First Floor Evanston, IL 60201 225 of 332 3 D. PROPERTY FEES SCHEDULE: Attached as Exhibit B is a schedule of fees for all tenants of the Property, if applicable, including Tenant (“NCAC Property Fees”). To the extent incurred by Tenant, the NCAC Property Fees specified on the fee schedule will be invoiced separately and shall be paid by the due date listed on the invoice. To the extent incurred by Tenants, the NCAC Property Fees are to be paid by Tenants regardless of the applicable rental rate specified in Section 3 [A]. Tenants acknowledges that they will reimburse the City for use of the Common Facilities (as specified on Exhibit B) after the standard business hours set by the City and the Association, which hours shall not be less than the following hours throughout the Term (including any Extended Term): 8:00 a.m. – 11:00 p.m. Monday – Friday; 8:30 a.m. – 11:00 p.m. on Saturday; and 10 a.m. – 6:00 p.m. on Sunday (the “Business Hours”). E. SURCHARGE: 1. Tenant acknowledges and agrees that all non-Evanston residents (individuals only) are assessed a 20% surcharge on rent. The 20% surcharge will not be applicable to non-Evanston resident Sub-lessees if the Lessee (individuals only) is an Evanston resident. The 20% surcharge is applicable to a non-Evanston resident Sub- lessee only if and when the Sub-lessee assumes the remainder of the entire lease or a co-lease, or upon termination by Lessee or the Lessor. In order for an Organization to be exempt from incurring a 20% surcharge, its principal place of business must be in Evanston. Organizations must attach Articles of Incorporation to this Lease. 2. Monthly rental charges assessed to Sub-lessees will not be in excess of one-half the rent charged to Lessee by the Lessor. A written sublease agreement between the Lessee and Sub-lessee must be given to the Lessor covering the lease terms prior to Sub-lessee’s use of space. The sublease agreement must include the payment schedule and the dollar amount paid by Sub-lessee to Lessee. Community service obligations assessed to Sub-lessee are in addition to the full obligation assessed to Lessee. Therefore, the Community Engagement obligations assessed to Lessee will not decrease as a result of a sublease. SECTION 4. COMMON FACILITIES A. MAINTENANCE BY LANDLORD: Tenants acknowledge that they have leased the Premises for many years and receive the Premises, Common Facilities and remainder of the Property in as-is condition, and acknowledge that the Landlord has made no representations to the condition or has made any repairs to same. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises or Property. Landlord shall, when necessary, as determined by Landlord, in its reasonable discretion or when required by applicable laws, perform, repair and maintain all of the following: 1. Exterior maintenance, including the foundation, exterior walls, slab, common area doors and roof; 2. A refuse container to be shared by all tenants in the Property to be located at the Property in reasonable proximity to the Premises. Landlord will contract, to have trash hauled from such container with reasonable frequency; 226 of 332 4 3. Electric facilities and systems, gas facilities and systems and the HVAC unit(s) and systems (including the portions of such systems serving the Premises exclusively); 4. Plumbing and water facilities and systems (including the portions of such systems serving the Premises exclusively); 5. Fire and life safety systems and fire alarm systems, including inspections thereof (including the portions of such systems serving the Premises exclusively); 6. Hallways, stair rails, and related elements, and restrooms and other Common Facilities, including the parking lot serving the Property; 7. Snow and ice removal, including salting, from front walkway of Premises and parking spaces in front of the Property within 48 hours of any snow event with accumulation of an 1 inch or more; and 8. Change light bulbs, ballasts and tubes in any fluorescent or comparable light fixtures in the Premises. Notwithstanding the foregoing, Tenant will change light bulbs, ballasts and tubes which are considered specialty lighting and related to performance activities. 9. Maintain the HVAC units in the Premises, the HVAC units are the property of the Landlord and shall remain in the Premises at the end of the Term. B. MAINTENANCE BY TENANTS: 1. Interior non-structural Premises maintenance and all fixtures and property within the Premises other than (a) utility, HVAC or fire/life safety facilities and systems and (b) any items Landlord is required to maintain pursuant to Section 4[A]; 2. All refuse from Premises to be placed in appropriate containers and Tenants cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials; 3. The Tenants will at all times maintain all of the Premises in a clean, neat and orderly condition. The Tenants will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenants shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary Business Hours (as defined in Section 3[E]) at the Tenant’s request. 4. Tenants will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 4[A]), in good repair. Tenants shall be responsible for repairs, damages and losses for damages sustained outside the Premises to other NCAC tenant’s personal property or leased area attributable to Tenant’s negligence or intentional misconduct, subject to Section 12[E]. All such damage must be reported in writing to the Director of Parks, 227 of 332 5 Recreation and Community Services, or his/her designee, by the next City of Evanston business day, after discovery of such damage by Tenants. 5. Repairs by Tenants must have prior written approval by the Director of Parks, Recreation and Community Services, or his or her designee, and must occur within thirty (30) days of such approval unless the Director of Parks, Recreation and Community Services, or his or her designee, gives a prior written request or grants approval for an extension beyond the thirty (30) days (or unless such repairs cannot reasonably be completed within thirty (30) days, in which case, Tenant shall have such additional time as is reasonably required). If Tenants fail to make the necessary repairs by the date determined by the Lessor, the Landlord has the option to make the necessary repairs and Tenants agree to promptly pay for those repairs upon presentation of an invoice by the Landlord to the Tenant. Tenants are required upon lease termination to leave space in good repair and condition. Maintenance and repair issues which constitute a life and safety hazard must be corrected within twenty-four (24) hours after discovery by Tenants, provided that the issue can be fixed within that time frame. If the issue cannot be fixed within twenty-four (24) hours after discovery by Tenants, the Tenants must provide a schedule for repair within one (1) business day after discovery by Tenants to the Director of Parks, Recreation and Community Services for approval, which cannot be unreasonably withheld. SECTION 5. USE OF PREMISES A. PURPOSES: Tenants will use the Premises to operate a [TENANT SPECIFIC USE OF PREMISES], and other related business and uses incidental thereto, and no part of the Premises will be used for any other purpose without the prior written consent of Landlord (the “Permitted Use”). If Tenants endeavors to apply for a liquor license for the Premises, the Landlord gives its written consent for said application to be submitted and reviewed by the City in conformance with the City Code procedures, as amended. The City agrees to cause such license to be granted if Tenants meets applicable requirements. B. HOURS OF OPERATION AND LANDLORD ACCESS: 1. Tenant’s use of the Premises shall only be for the permitted use. Tenants shall have the right to conduct their business in the Premises during the Business Hours (as defined in Section 3[E]) of the Property. In addition, Tenants’ staff, agents, employees and contractors may access the Premises twenty-four hours a day, seven days a week, but shall not have access to the interior Common Facilities after the Business Hours (as defined in Section 3[C]) of the Property. The Property will be closed on holidays/days as observed by the City of Evanston (but Tenants will still have access to the Premises). 2. The Landlord shall have the right to retain a set of keys to the Premises, and Tenants shall not change any locks for the Premises to any other lock, other than a lock consistent with the Landlord’s master lock for the Property. The Tenants shall permit the Landlord to erect, use and maintain pipes, ducts, wiring and conduits in and through the Premises concealed to the greatest extent possible, above ceiling, under floor or in walls that don’t reduce the square footage of the Premises and don’t materially affect Tenants’ use of the Premises. The Landlord shall have the right to enter upon the Premises with 24 hours prior written notice or without notice in case of an emergency, to control heat, electricity and air conditioning, to inspect the same, and to make such 228 of 332 6 repairs, alterations, improvements or additions to the Premises or the NCAC, as the Landlord may deem necessary or desirable. Tenants will not cease any Rent payments while repairs, alterations, improvements, or additions are being made, by reason of loss or interruption of business of the Tenants, or otherwise, provided Landlord shall complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days (including, without limitation, as a result of a casualty or a condemnation or the repairs required in connection therewith), the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. Notwithstanding anything to the contrary contained herein, Landlord shall not have the right to alter the Premises except as expressly required or permitted hereunder. Notwithstanding the foregoing, if the repairs, alterations, improvements, or additions are at a Tenant’s request or if the repairs are necessitated by a Tenant’s actions, then the Tenants may not cease any rent for any period, unless the Premises are unusable as a result of the negligence or intentional misconduct of Landlord or its agents, employees or contractors. If a Tenant shall not be personally present to open and permit an entry into Premises, at any time, when for any reason an entry therein shall be necessary or permissible, the Landlord or the Lessor's agents may enter the same by using the key, or may forcibly enter the same, without rendering the Landlord or such agents liable therefore (if during such entry the Landlord or the Lessor's agents shall accord reasonable care to Tenants’ property), and without in any manner affecting the obligations and covenants of this Lease. 3. Nothing herein contained, however, shall be deemed or construed to impose upon the Landlord any obligations, responsibility or liability whatsoever, for the care, supervision or repair of the Premises or any part thereof, other than as herein provided. The Landlord shall also have the right at any time without the same constituting an actual or constructive eviction and without incurring any liability to the Tenants therefore, to change the arrangement and/or location of Common Facilities, including entrances or passageways, doors and doorways, and corridors, stairs, toilets or public parts of the NCAC, and to close Common Facilities (as and when reasonably necessary for Landlord to perform its obligations hereunder or exercise its rights or as necessary due to Force Majeure), including entrances, doors, corridors or other facilities. The Landlord shall not be liable to the Tenants for any expense, injury, loss or damage resulting from work done by persons other than the Landlord in or upon, or the use of, any adjacent or nearby building, land, street, or alley. C. LOCKING OF PREMISES: All doors to the Premises must be kept locked at all times except during the Business Hours (as defined in Section 3[E]). Tenants shall not open the door to anyone in the late hours. The door may not be propped open for any reason. During normal Business Hours (as defined in Section 3[E]) for the Property, patrons and users of the Property shall have access to the Common Facilities. Tenants shall not have use of Common Facilities after the Business Hours (as defined in Section 3[E]) unless Tenant pays the Facilities Fee (as specified in Exhibit B) for keeping the Property and the Common Facilities open. D. STORAGE OF INFLAMMABLE MATERIALS: Tenants agree that they will not permit to be kept at the Premises any gasoline, distillate or other petroleum product, or other substance of an explosive or inflammable nature as may endanger any part of the premises 229 of 332 7 without the written consent of the Landlord, provided that Tenants can maintain customary cleaning products in the Premises. E. USE IMPAIRING STRUCTURAL STRENGTH: The Tenants will not permit the Premises to be used in any manner that will impair the structural strength of the Premises, or permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building’s foundations or structural strength. F. GARBAGE DISPOSAL: The Tenants will not incinerate any garbage or debris in or about the Premises, and will cause all containers, rubbish, garbage and debris stored in the Premises to be placed in the refuse container supplied by Landlord for the Property before accumulation of any substantial quantity. G. PUBLIC REGULATIONS: In the conduct of its business on the Premises, Tenants will observe and comply with all laws, ordinances and regulations of public authorities. Tenants acknowledge that the Property is owned by the City of Evanston and therefore no smoking will be permitted at the Property. H. OTHER MISUSE: Tenants will not permit any unlawful or immoral practice with or without his knowledge or consent, to be committed or carried on in the Premises by Tenants or any other person. Tenant will not use or allow the use of the Premises for any purpose whatsoever that will injure the reputation of the Premises or of the building of which they are a part. I. PARKING REGULATIONS: The NCAC has a total of fifty (50) parking spaces, consisting of thirty-five (35) permit spaces (including four [4] marked for compact cars) and twelve (12) metered spaces and three (3) handicapped spaces in the Property parking lot, which is Lot #51 and is immediately adjacent to the Premises (the “Property Parking Lot”). The Landlord acknowledges that it will not decrease the total number of parking spaces in the Property Parking Lot during the Lease Term, but Landlord reserves the right to reconfigure the parking lot and/or increase the parking spaces. For the permit parking spaces, annual parking permit fees shall be in accordance with the schedule previously referenced as Exhibit B and be billed separately. Parking permit fees are not prorated and will change over the Term of the Lease at the discretion of the Landlord. All annual parking permits issued will be billed on a monthly basis and are not returnable with the exception of permits which are transferred. There will be a $25.00 transfer fee assessed for all annual permits which are to be reissued unless: 1) the old permit or remnants of the old permit is returned displaying the lot number and the permit number minimally; or 2) proof that the vehicle was sold by producing a bill of sale. Monthly and annual parking permits for the Property Parking Lot are authorized only for Leaseholders, Sub-Tenants, staff and/or students attending classes at Noyes on a regular basis and Landlord will not permit businesses (or other invitees) outside of the NCAC to get permits for the Property Parking Lot. Use of permits is on a first-come, first serve basis for spaces available in the Property Parking Lot. Parking permits are not to be transferred to vehicles other than the vehicle for which the permit was issued unless prior written approval by the Director of Parks, Recreation and Community Services is obtained. Parking Permit privileges will be considered by the Director of Parks, Recreation and Community Services or designee for other regular NCAC users on a case-by-case basis. All Authorization Forms must be signed by Tenants or their authorized designee(s), and by an NCAC staff member before parking permits can be purchased. Temporary one-day parking permits are available for individuals attending special functions at the NCAC, and for visitors and others using the NCAC, who are pre- 230 of 332 8 approved by the Director of Parks, Recreation and Community Services or designee. Temporary parking permits are not available to parents or caregivers waiting for students attending classes or to attendees of performances. Tenants understand, and will inform their staff, students and patrons to observe all posted parking regulations. Parking permits will not be issued to individuals with an expired driver’s license. Landlord will maintain the current parking lot serving the Property as a parking lot throughout the term of this Lease. SECTION 6. SIGNS Tenants may apply for signage (temporary and permanent signage) for the exterior and interior of the Premises, at its own expense, in order to conduct the business of Tenants. Tenants acknowledge that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenants agree to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenants shall be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenants must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold its consent to a reasonably sized sign over the new entrance to the Premises. SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS Except as provided by Illinois law and except to the extent arising from the negligence or intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of this Lease by Landlord, Landlord will not be liable to Tenants for any damage or injury to Tenants or Tenants’ property occasioned by the failure of Landlord to keep the Premises in repair, and shall not be liable for any injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of which they are a part nor from the escape of steam or hot water from any radiator, nor for any such damage or injury occasioned by water, snow or ice being upon or coming through the roof, skylight, trap door, stairs, walks or any other place upon or near the Premises, or otherwise, nor for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or negligence or co-tenants or of other persons, occupants of the same building or of adjoining or contiguous buildings or of owners of adjacent or contiguous property, or of Landlord’s agents or Landlord, all claims for any such damage or injury being hereby expressly waived by Tenants. Notwithstanding the foregoing, if any portion of the Premises unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT A. USE OF PARTIALLY DAMAGED PREMISES: On damage or destruction by a casualty to the Premises, Tenants will continue to use them for the operation of its business to the extent practicable 231 of 332 9 B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF PREMISES: Either Party will have the right to terminate this Agreement if, the Premises is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of the Premises as a whole. If such damage occurs, this termination will be affected by written notice to the other Party, delivered within 90 days of the damage. C. REPAIRS BY LANDLORD: If the Premises are damaged by a casualty before or after the start of the Agreement, then Landlord will immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no later than sixty days after damage has occurred, proceed to repair the Property. Repairs will include any improvements made by Landlord or by Tenants with Landlord’s consent, on the same plan and design as existed immediately before the damage occurred, subject to those delays reasonably attributable to governmental restrictions or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original materials as reasonably procured in regular channels of supply. Wherever cause beyond the power of the party affected causes delay, the period of delay will be added to the period in this lease for completion of the work, reconstruction or replacement. D. REDUCTION OF RENT DURING REPAIRS: If a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage No rent will be payable while the Premises is wholly unoccupied pending the repair of casualty damage. E. FIRE AND CASUALTY. If the Premises are entirely destroyed by fire or another act of God, and Landlord elects to not rebuild the Premises, then this Agreement shall be terminated effective as of the date of the casualty. SECTION 9. REPAIRS AND MAINTENANCE Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenants shall keep the interior, non-structural portions of the Premises in a clean condition, and in good repair, all according to the statutes and ordinances in such cases made and provided, and the directions of public officers thereunto duly authorized, all at Tenants’ own expense, and shall yield the same back to Landlord, upon the termination of this Agreement, whether such termination shall occur by expiration of the term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by fire and reasonable wear and tear excepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenant shall make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises shall not thus be kept in good repair and in a clean condition by Tenants, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Agreement or an interference with the possession of the Premises by Tenants, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenants agree to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenants shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. 232 of 332 10 Tenants will also be in compliance with all laws and regulations during the entire term of this Agreement, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Agreement. SECTION 10. UTILITIES Landlord agrees to pay before delinquency all charges for gas, water, heat, electricity, power and other similar charges incurred by Landlord or Tenants with respect to the Premises or the Property during the Term of this Agreement and Tenants’ occupancy of the Premises. SECTION 11. TAXES If applicable, Tenants will pay before delinquency all taxes levied on Tenants’ fixtures, equipment and personal property on the demised Premises, whether or not affixed to the real property. Landlord will pay all real estate taxes for the Property. SECTION 12. INSURANCE A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be maintained by the respective parties will be obtained from good and solvent insurance companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best Company will be acceptable. B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenants agree that they will, at their expense, maintain a policy of insurance, written by responsible insurance carriers, approved by Landlord that will insure Tenants against liability for injury to or death of persons or damage to property occurring about the Premises. Landlord will be named as an additional insured. The liability under insurance will be at least $1 million for any one person injured or killed or any one occurrence, $2 million general aggregate coverage for any one accident, and $ 100,000.00 property damage. Tenants will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenants’ carrier (during the term of the Lease, including Premises Improvement construction) and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises. Annually, Tenant shall provide copies of the insurance policy and all endorsements thereto to Landlord. Tenant shall send the policy to the Law Department on or before January 1st of every year this Lease is in effect. If the Tenant fails to comply with this requirement, that shall constitute a default by Tenant. C. TENANTS TO OBTAIN WORKER’S COMPENSATION INSURANCE: Tenants agree to maintain employees’ Worker’s Compensation insurance required under Illinois law. D. TENANTS TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: The Tenants agree to maintain on all trade fixtures and personal property in the Premises, a policy of insurance approved by the Landlord of at least 90% of the insurable replacement value of all trade fixtures and personal property. E. LANDLORD TO OBTAIN FIRE INSURANCE ON PREMISES: Landlord agrees to maintain during this Agreement, a policy of property insurance covering any peril generally included in the classification ISO Causes of Loss – Special Form (a “Special Form Policy”) and covering at least 80% of the full replacement cost of the Premises and Property (or Landlord may self-insure for such coverage). If permitted without additional charge, Landlord will cause to 233 of 332 11 be endorsed on its property insurance, and any extended coverage policy or policies, the waiver of right of subrogation. Landlord hereby agrees to waive any claims against Tenant and its agents and employees to the extent the same could be covered by a Special Form Policy, regardless if the same is maintained by the City. F. TENANTS’ WAIVER OF CASUALTY INSURANCE PROCEEDS: If the Premises are damaged by fire or other casualty insured against, Tenants agree to claim no interest in any insurance settlement arising out of any loss where premiums are paid by Landlord, or where Landlord is named as sole beneficiary, and that it will sign all documents required by Landlord or the insurance company necessary in connection with the settlement of any loss. G. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN: If the Premises, including any improvements, were to be damaged in any manner, and the receipt of any insurance proceeds or other reimbursement for such damage would result in the realization of taxable gain for federal or state purposes, then the party to whom the gain would be taxed will have the right to take all action respecting proceeds or reimbursements necessary to enable party to comply with any regulations of the appropriate taxing authorities, so that the gain will not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any repairs to any part of the improvements in the event of damage. H. TENANTS’ FAILURE TO INSURE: Should Tenants fail to keep in effect and pay for insurance as required by this section, the Landlord may terminate this Lease immediately. SECTION 13. SUBLETTING; ASSIGNMENT The Tenants shall be allowed to sublet a portion of the Premises to another entity or individual(s) (“Sub-Tenant”) for a period of eighty nine (89) days or less and Tenants do not need the Lessor’s consent. If the Tenants seek to sublet a portion of the Premises to a Sub- Tenant for a period of time ninety (90) days or more, then the Tenants must have the written consent of the Landlord and such consent shall not be unreasonably withheld. For all subleases, the Tenants shall obtain a certificate of insurance from the Sub-Tenant prior to commencement of the sublease, naming the City of Evanston as an additional insured for the period of occupancy. If Tenant, or any one or more of the Tenants, if there be more than one, shall make an assignment for the benefit of creditors, or shall file for bankruptcy protection, Landlord may terminate this Agreement, and in such event Tenant shall at once pay Landlord a sum of money equal to the entire amount of rent reserved by this Agreement for the then unexpired portion of the term hereby created less the reasonable rental value (as defined in Section 17[G] below) of the Premises as liquidated damages. At Landlord’s option, should Landlord consent to any assignment or sublease of the demised Premises, Tenant shall nevertheless remain liable for all terms and conditions of this Agreement until the expiration of the Agreement term stated above. SECTION 14. SURRENDER OF PREMISES; HOLDING OVER Tenants will, at the termination of this Lease, leave the Premises in as good condition as they are in at the time of entry by Tenants, except for reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenants. On vacating, Tenants will leave the Premises clear of all rubbish and debris. If Tenants retain possession of the Premises or any part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at its option within thirty days after termination of the term serve written notice upon Tenants that 234 of 332 12 such holding over constitutes the creation of a month to month tenancy, upon the terms of this Agreement. Tenants shall also pay to Landlord all damages sustained by Landlord resulting from retention of possession by Tenants. The provisions of this paragraph shall not constitute a waiver by Landlord of any right of re-entry as hereinafter set forth; nor shall receipt of any rent or any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 15. INDEMNIFICATION AND LIENS A. LIENS AND ENCUMBRANCES: The Tenants will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenants on the Premises. Tenant wills, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenants contest any lien so filed in good faith and pursues an active defense of said lien, Tenants shall not be in default of this paragraph. However, in the event of any final judgment against Tenants regarding such lien, Tenants agree to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B. DISCHARGE OF LIEN: If Tenants fail to fully discharge any claim, lien, claim of lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted for the foreclosure of any lien or encumbrance, and if judgment is rendered against Tenants either by a court of competent jurisdiction or by arbitration and Tenants still persists in non-payment of the same within the 60 days set forth above, Landlord will have the right at any time after expiration of the 60-day period, to pay the lien or encumbrance. All amounts so paid will be repaid by the Tenants on demand, together with interest at the rate of __10__% per year from the date of payment and shall be considered additional rent owed to Landlord by Tenants. C. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenants shall protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct, or (ii) any negligence or willful misconduct of Tenants, or their agents, employees or contractors. D. INDEMNIFICATION OF TENANTS. Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Tenants, or its agents, employees or contractors, or by the breach of this Lease by Tenants, Landlord shall protect, defend, indemnify and save Tenants and their officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Common Facilities, which is not the result of Tenants’ negligence, or willful misconduct or (ii) any negligence or willful misconduct of Landlord, or its agents, employees or contractors. SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS Tenants shall allow Landlord or any person authorized by Landlord reasonable access to the Premises during the Business Hours (as defined in Section 3[E]) for the purpose of 235 of 332 13 examining or exhibiting the same, or to make any repairs or alterations thereof which Landlord may see fit to make (provided that Landlord cannot make voluntary alterations or modifications to the Premises without Tenant’s consent). If the Tenants do not exercise the Option to renew the Lease and/or will be vacating the Premises at or prior to the end of the Term, Tenants will also allow Landlord to have placed upon the Premises at all times notices of “For Sale” and/or “For Rent” and Tenants will not interfere with the same. SECTION 17. DEFAULT AND REMEDIES A. EVENT OF DEFAULT: Any one of the following events shall be deemed to be an event of default hereunder by Tenants subject to Tenants’ right to cure: 1. Tenants shall fail to pay any item of Base Rent at the time and place when and where due and does not cure such failure within five (5) business days after Rent is due; 2. Tenants shall fail to maintain the insurance coverage as set forth herein; 3. Tenants shall fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of rent, and shall not cure, any such failure, within fifteen (15) days after written notice to the Tenants of such failure; 4. Tenants shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy; or B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants’ right to cure: 1. Terminate this Lease, in which event Tenants shall immediately surrender the Premises to Landlord, but if Tenants fail to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent, or damages for breach of contract, enter upon the Premises and expel or remove and with or without notice of such election or any notice or demand whatsoever, this Agreement shall thereupon terminate and upon the termination of Tenants’ right of possession, as aforesaid, whether this Agreement be terminated or not, Tenants agree to surrender possession of the Premises immediately, without the receipt of any demand for rent, notice to quit or demand for possession of the Premises whatsoever and hereby grants to Landlord full and free license to enter into and upon the Premises or any part thereof, to take possession thereof with or (to the extent permitted by law) without process of law, and to expel and to remove Tenants or any other person who may be occupying the Premises or any part thereof, and Landlord may use such force in and about expelling and removing Tenants and other persons as may reasonably be necessary, and Landlord may re-possess itself of the Premises, but such entry of the Premises shall not constitute a trespass or forcible entry or detainer, nor shall it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or promise in this Agreement contained to be performed by Tenants. Tenants agree to indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. 236 of 332 14 2. Landlord may recover from Tenants upon demand all of Landlord’s costs, charges and expenses, including the fees and costs of counsel, agents and others retained by Landlord which have been incurred by Landlord in enforcing Tenants’ obligations hereunder, subject to Landlord prevailing on its claims. 3. Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of the Premises or of fixtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by the Landlord to the Tenants. The Landlord may terminate this Agreement if the Tenants remain in default (beyond any applicable notice and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Tenants, or the giving or making of any notice or demand, whether according to any statutory provision or not, or any act or series of acts except written waiver, shall not be construed as a waiver of Landlord’s rights to act without notice or demand or of any other right hereby given Landlord, or as an election not to proceed under the provisions of this Agreement. D. TENANTS’ OBLIGATION TO PAY DEFICIENCIES: If rentals received by the Landlord from re-letting the Premises under the provisions of this section are insufficient to pay all expenses and amounts due, Tenants will pay any deficiencies to the Landlord on demand and be declared in default for failure to pay. E. LANDLORD’S RIGHT TO PERFORM TENANTS’ DUTIES AT TENANTS’ COST: If in Landlord’s judgment any default by Tenants will jeopardize the Premises or the rights of Landlord, Landlord may, without notice, elect to cure Tenants’ default and Tenants will reimburse Landlord, with interest, on 10-days’ notice by Landlord to Tenants. F. LANDLORD’S RIGHT TO TERMINATE AGREEMENT: If there is an event of default by Tenants as stated in Paragraph A of this section, Landlord may, without further notice, terminate this Agreement and all interest of Tenants and may take possession of the Premises by legal proceedings. G. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL TO RENT RESERVED: If this Agreement is terminated by Landlord due to any event of default by Tenants, Landlord will be entitled to recover from Tenants, at termination, the excess, if any, of the rent reserved in this Agreement for the balance of the term over the reasonable rental value of the Premises for the same period. The “reasonable rental value” will be the amount of rental Landlord can obtain as rent for the balance of the term. H. LANDLORD’S REMEDIES CUMULATIVE: All of the remedies given to Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will not impair its right to exercise any other right or remedy. Landlord shall not look to the property or assets of any direct or indirect partner, member, manager, shareholder, director, officer, principal, employee or agent of Tenants in seeking either to enforce Tenants’ obligations under this Agreement or to satisfy a judgment for Tenants’ failure to perform such obligations; and none of such parties shall be personally liable for the performance of Tenants’ obligations under this Agreement. 237 of 332 15 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION A. NOYES CENTER TENANT’S ASSOCIATION: The Tenants acknowledge and agree that it has the right to be a member of the Noyes Center Tenant’s Association (the “Association”) formed by the tenants of the Property. The Association will provide advisory guidance and opinions to City staff on many issues, including, tenant responsibilities and duties with respect to the Property and its Common Area. The Association is structured to focus on certain tasks and advise the City on issues such as the following examples: (a) Provide answers to general questions about offerings by Noyes tenants and directions to studios; (b) Review requirements for community engagement of tenants as needed and make recommendations to the City for any additions or changes; (c) Review any subleases of tenantsof ninety (90) days duration or more; (d) Review proposed annual operating budget for Center and proposed rental increases; (e) Review annual and five year capital improvement program for Center and make recommendations to City on spending priorities; and (f) Together with the Evanston Arts Council, review applications of new tenants at Noyes and make recommendations to City on spending priorities. B. COMMUNITY ENGAGEMENT: Tenants will develop reasonable set programs (e.g. donated tickets for certain events, community theater events [including use of theater or other portions of the Premises by other not-for-profit organizations, and scholarships) to be a steward for the arts in the community. By April 1, 2015, the Tenants will have an action plan developed to address its community engagement program and review its proposed program in consultation with the City Manager and the NCAC Association. If Tenants do not provide an action plan within the time period provided or provide the community engagement programs established between the parties, the Landlord shall send written notice of default, providing Tenants with 14 (fourteen) days to cure the default. The annual value of the Community Engagement provided by Tenants shall be not less than $2,728.94 for the period between January 1, 2015 through May 31, 2015 (“Minimum Community Engagement”). Any overage provided by Tenants above the Minimum Community Engagement level for either of the prior two (2) years can be applied as a credit to any deficiency for the current calendar year. If Tenants do not provide the Community Engagement by December 31, 2015 as required and does not cure the default within 15 days of written notice, then Tenants shall pay Landlord a fee equal to 15% of the three month’s rent outlined Section 3[A] ($125.55) less the value of the Community Engagement provided during the calendar year. SECTION 19. REMOVAL OF OTHER LIENS In event any lien upon Landlord’s title results from any act or neglect of Tenants and Tenants fail to remove said lien within thirty (30) days after Landlord’s notice to do so, Landlord may remove the lien by paying the full amount thereof or otherwise and without any investigation or contest of the validity thereof and Tenants shall pay Landlord upon request the amount paid out by Landlord in such behalf, including Landlord’s costs, expenses and attorney’s fees. If Tenants demonstrate to Landlord that Tenants are contesting the validity of said lien in good faith, then Landlord shall allow Tenants to so contest such lien until either Tenant either abandons such contest or a final verdict is reached in a court of competent jurisdiction. Any amount advanced on behalf of Tenants shall be paid to Landlord by Tenants within 30 days after such advancement is made together with interest at 9% per annum and such amount shall be considered additional rentals (including any overage provided in either of the two [2] immediately preceding years). 238 of 332 16 SECTION 20. REMEDIES NOT EXCLUSIVE The obligation of Tenants to pay the rent reserved hereby during the balance of the term hereof, or during any extension hereof, shall not be deemed to be waived, released or terminated, by the service of any five-day notice, other notice to collect, demand for possession, or notice that the tenancy hereby created will be terminated on the date therein named, the institution of any action of forcible detainer or ejectment or any judgment for possession that may be rendered in such action, or any other act or acts resulting in the termination of Tenants’ right to possession of the Premises. The Landlord may collect and receive any rent due from Tenants and payment or receipt thereof shall not waive or affect any such notice, demand, suit or judgment, or in any manner whatsoever waive, affect, change, modify or alter any rights or remedies which Landlord may have by virtue hereof. SECTION 21. EXPENSES OF ENFORCEMENT Tenants, if Landlord is the prevailing party, shall pay upon demand all Landlord’s costs, charges and expenses, including attorney’s fees, agents fees and fees of others retained by Landlord, incurred in enforcing any of the obligations of Tenants under this Agreement, or in any litigation, negotiation or transaction in which Landlord shall, without Landlord’s fault become involved through or on account of any action or omission of Tenants regarding this Agreement. Landlord, if Tenants are the prevailing party, shall pay upon demand all Tenants’ costs, charges and expenses, incurred in enforcing any of the obligations of Landlord under this Agreement, or in any litigation, negotiation or transaction in which Tenant shall, without Tenants’ fault become involved through or on account of any action or omission of Landlord regarding this Agreement. SECTION 22. EMINENT DOMAIN A. MORE THAN 30 PERCENT TAKEN: If 30 percent or more of the Premises are taken for a public or quasi-public use, this Agreement will terminate as of the date of the physical taking, and the Parties will be released from all further liability. B. LESS THAN 30 PERCENT TAKEN: If the taking affects less than 30 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the Premises and place them in tenantable condition within 120 days after the date of the actual physical taking. However, if 25% percent or more of the Premises as a whole is taken, the Landlord may elect to terminate this Agreement, notwithstanding that less than 30 percent of the Premises were taken. On termination, the parties will be released from all further liability under this Agreement. C. ABATEMENT OF RENT: During any repair, Tenants will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenants will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement (attributable to the portion of the Premises taken) and the remainder of the fixed minimum monthly rental shall be forever waived and forgiven by Landlord. 239 of 332 17 D. RIGHT TO CONDEMNATION AWARD: Any award made in any condemnation proceeding for the taking of any part of the Premises will be the sole property of Landlord, except that Tenants can make a claim for the unamortized portion of the cost incurred by Tenants for the Premises Improvements. SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION Except as expressly set forth in Section 25, Tenants will not be released from its obligation should their possession of the Premises be interfered with by adoption of any law, ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenants will not be released by any order of abatement or judgment preventing use of the premises on the ground that the Premises or the business operated there constitutes a legally recognized nuisance. SECTION 24. PEACEFUL ENJOYMENT Landlord covenants and warrants that it is the owner of the Property and Premises, and that Tenants, on payment of rents and performance of the conditions, covenants, and agreements to be performed by it, may enjoy the Premises without interruption or disturbance. Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar encumbrance affecting the Property, as of the date hereof. SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS No waiver of any breach of any condition of this Agreement will be construed to be a waiver of any other breach of provision, covenant or condition. SECTION 26. AMENDMENTS TO BE IN WRITING This Agreement may be modified or amended only in writing signed by Landlord and Tenants. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Landlord and Tenants. SECTION 27. PARTIES BOUND Every provision of this Agreement will bind the parties and their legal representatives. The term “legal representatives” is used in its broadest meaning and includes, in addition to assignees, every person, partnership, corporation or association succeeding to any interest in this Agreement. Every covenant, agreement and condition of this Agreement will be binding on Tenant’s successors and assignees. Any sublease, concession or license agreement will be subject and subordinate to this Lease. SECTION 28. NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certified mail to the following addresses for the parties (or at such other address as the applicable party may designate in a written notice to the other party): 240 of 332 18 If to the City: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Fax: 847-448-8083 Fax: 847-448-8093 If to Tenants: [TENANT] 927 Noyes Street Evanston, IL 60201 Service will be deemed complete at the time of the leaving of notice or within 2 days after mailing. In the event that it appears that Tenants are avoiding the service of any notice and is not present at the Premises for a period of more than 14 consecutive days, notices may be served by posting such notice upon the Premises. Notice shall than be deemed effective 5 days after such posting. SECTION 29. MISCELLANEOUS A. Provisions typed on this Agreement and all riders attached to this Agreement and signed by Landlord and Tenant are hereby made a part of this Agreement. B. Tenant shall keep and observe such reasonable rules and regulations now or hereafter required by Landlord, which may be necessary for the proper and orderly care of the building of which the Premises are a part. C. All covenants, promises, representations and agreements herein contained shall be binding upon, apply and inure to the benefit of Landlord and Tenants and their respective heirs, legal representatives, successors and assigns. D. The rights and remedies hereby created are cumulative and the use of one remedy shall not be taken to excuse or waive the right to the use of another. E. The words “Landlord” and “Tenant” wherever used in this Agreement shall be construed to mean Landlords or Tenants in all cases where there is more than one Landlord or Tenant herein; and the necessary grammatical changes shall be assumed in each case as though full expressed. F. This Agreement and any written and signed Amendments and/or Riders hereto shall constitute the entire agreement between the parties, and any oral representations made by one party to the other are considered merged herein. G. In all cases where Landlord’s consent is required, Landlord’s consent shall not be unreasonably withheld. H. This Agreement may be executed in multiple copies, each of which shall constitute an original. 241 of 332 19 SECTION 30. VENUE AND JURISDICTION The Parties agree the this Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. SECTION 31. FORCE MAJEURE Other than for Landlord’s and Tenantss obligations under this Lease that can be performed by the payment of money, whenever a period of time is herein prescribed for action to be taken by either party hereto, such time period will be extended by a period equal to the period of any delays in performance by the applicable party due to any of the following events (“Force Majeure”): (i) Acts of God, (ii) strike or other such labor difficulties not specific to any labor issue existing only at the Property, (iii) extraordinary weather conditions greatly exceeding norms for the greater metropolitan area where the Premises located, (iv) extraordinary scarcity of or industry-wide inability to obtain supplies, parts or employees to furnish such services, or (v) or any cause whatsoever beyond a party’s control. For purposes of this Section 31, a cause or event shall not be deemed to be beyond a party's control, if it is within the control of such party's agents, employees or contractors. 242 of 332 20 IN WITNESS WHEREOF, both of said Landlord and Tenants caused this Agreement to be executed as of the date signed by the Landlord. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: __________________________________ Date: ____________________ Its: City Manager, Wally Bobkiewicz Tenant: [TENANT], [TENANT DESCRIPTION] By: _________________________________ Its: _________________________________ 243 of 332 21 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY PARCEL 1: BLOCK 1 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART EAST OF THE CENTER LINE OF RIDGE AVENUE OF THE SOUTH ½ OF THE NORTH ½ OF THE SOUTH WEST ¼, AND THAT PART BETWEEN THE WEST LINE OF BLOCK 92 OF THE VILLAGE OF EVANSTON AND THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD OF THE NORTH ½ OF THE NORTH ½ OF THE SOUTH ½ OF THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 2: LOTS 12 TO 21, BOTH INCLUSIVE, IN BLOCK 2 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID TAIT’S SUBDIVISION RECORDED MARCH 8, 1906, AS DOCUMENT NUMBER 3829417, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 12 IN BLOCK 2 IN TAIT’S SUBDIVISION, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 3: LOTS 1, 2, 3 AND 4 IN BLOCK 1 IN A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF LOT 1 AND NORTH OF THE LOTS 2, 3 AND 4 IN SAID BLOCK 1, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 4: LOTS 1, 2, 3, 4 AND THE EAST 19 FEET OF LOT 5 IN BLOCK 2 IN A BURROUGHS’ ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID SUBDIVISION RECORDED APRIL 15, 1893, AS DOCUMENT NUMBER 1850049; TOGETHER WITH THE VACATED 16 FOOT ALLEY LYING EAST OF THE EAST LINE OF LOT 5 AND WEST OF THE WEST LINE OF SAID LOTS 1, 2, 3 AND 4 IN SAID BLOCK 2, ALSO TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 4 IN BLOCK 2, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 5: THAT PART OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: 244 of 332 22 COMMENCING AT A POINT ON THE NORTH LINE OF NOYES STREET, WHICH IS 323.8 FEET EAST OF THE INTERSECTION OF SAID NORTH LINE OF NOYES STREET WITH THE CENTER LINE OF RIDGE AVENUE; THEN CONTINUING EAST ALONG THE NORTH LINE OF NOYES STREET, 125 FEET; THENCE NORTH 115.5 FEET TO THE SOUTH LINE OF LAND FORMERLY OWNED AND OCCUPIED BY ALONZO BURROUGHS, BEING NOW THE SOUTH LINE OF A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION, AFORESAID; THENCE WEST ALONG THE LAST DESCRIBED LINE, 125 FEET TO THE EAST LINE OF THE WEST ½ OF SAID LOT 16 (BEING ALSO THE EAST LINE OF FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF THE LOT 16 IN ASSESSOR’S DIVISION, AFORESAID): THENCE SOUTH ALONG THE LAST DESCRIBED LINE, 115.5 FEET TO THE PLACE OF BEGINNING, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 6: LOTS 3 AND 4 IN FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 7: ALL THAT PART OF VACATED ERVIN COURT LYING SOUTH OF THE SOUTH LINE OF COLFAX STREET AND NORTH OF THE NORTH LINE OF NOYES STREET, SAID ERVIN COURT HAVING BEEN VACATED BY CITY OF EVANSTON ORDINANCE DATED NOVEMBER 23, 1931, AND RECORDED MARCH 23, 1932, AS DOCUMENT NUMBER 11063489, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Real property address: 927 Noyes, Evanston, Illinois 60201 PIN:11-07-114-027-0000 245 of 332 EXHIBIT B NOYES CULTURAL ARTS CENTER PROPERTY FEES SCHEDULE 246 of 332 Exhibit BJanuary 1, 2014FY 2015FEEDESCRIPTIONNOTESAIR CONDITIONERS & AIR HANDLING UNITS$93.73 Monthly fee for studios ranging between 1-500 sq. ft. " "$125.66Monthly fee for studios ranging over 500 and up to 1,000 sq. ft. " "$156.56Monthly fee for studios ranging over 1,000 and up to 2000 sq. ft. " "$186.43Monthly fee for studios over2,000 sq. ft.KEYS$5.00First two (2) keys to all Leased spaces with a Lessor installed lock are free. KILNSTBA Monthly fee for tabletop models " TBA Monthly fee for floor modelsNOYES GALLERIES$40.00 Hourly rate for all usersPARKING - LOT #51$30.00 Monthly fee for each permit " " "$5.00 Daily fee for each permitSERVICE (UTILITY) FEE$66.00Flat daily rate for all users if Bldg. is occupied other than normal Bldg. hours.STUDIO #106*$20.00 Tenant rate/hourly for performances relative to lease Same rate if Theatre is used " "$20.00 Tenant rate/hourly for all other arts activities relative to lease Same rate if Theatre is used " "$40.00Tenant rate/hourly for reception relative to Lessee's approved activities. " " $42.00 " "$52.00 Non-Tenant Non-for-Profit or Individual rate/hourly for arts related events.• Thanksgiving Day, Thursday, November 26, 2015• Day After Thanksgiving, Friday, November 27, 2015 • Christmas Eve, Thursday, December 24, 2015• Christmas Day, Friday, December 25, 2015• Labor Day, Monday, September 7, 2015• New Year's Day, Wednesday, January 1, 2015• Day Before Fourth of July, Friday, July 3, 2015Non-Tenant Evanston Non-for-Profit or Individual rate/hourly for arts related eventsOBSERVED HOLIDAYS 2015• Dr. Martin Luther King, Jr.'s Birthday, Monday, January 19, 2015• Memorial Day, Monday, May 25, 2015• Fourth of July, Saturday, July 4, 2015LESSEE: ______________DATE:___________ 247 of 332 For City Council meeting of January 12, 2015 Item H3 Resolution 3-R-15: Five-month Noyes Studio Lease with Evanston Art Center For Action To: Honorable Mayor and Members of the City Council Members of the Human Services Committee From: Joe McRae, Director of Parks, Recreation and Community Services Christina Ferraro, Assistant Director of Community Services Subject: Resolution 3-R-15, Authorizing the City Manager to Enter into an Agreement for a Five-month Lease with the Evanston Art Center for Studio Space at the Noyes Cultural Arts Center. Date: January 12, 2015 Recommended Action: The Human Services Committee and staff recommend City Council adoption of Resolution 3-R-15 authorizing the City Manager to enter into an agreement for a five- month lease term for the Evanston Art Center to lease spaces at the Noyes Cultural Arts Center. Funding Source: Revenues are deposited into the Noyes Cultural Arts Business Unit 3710. Summary: This is a studio lease for a five-month term (01/01/2015-05/31/2015) for the Evanston Art Center. They will continue to rent four spaces in the basement at Noyes Cultural Art Center (NCAC). They are scheduled to move into new space at 1717 Central Street, Evanston by June 1, 2015. In the event this date needs to be postponed, the five- month lease agreement will be amended at that time. There is a 3% rate increase in the 2015 rental rate: $3,638.58 which yields $2,728.94 for community service in the five month term. Legislative History: The Human Services Committee reviewed and recommended approval of Resolution 3-R-15 at their January 5, 2015 meeting. Memorandum 248 of 332 Attachments: Resolution 3-R-15 Copy of Studio Master Lease Exhibit B fee chart Page 2 of 2 249 of 332 12/16/2014 3-R-15 A RESOLUTION Authorizing the City Manager to Enter into a Five Month Lease Agreement for Studio Spaces at the Noyes Cultural Arts Center BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City of Evanston, a five month studio lease renewal by and between the City and the Evanston Art Center in the Noyes Cultural Arts Center (“NCAC”). The lease shall be for the period from January 1, 2015, through May 31, 2015. The lease shall be in substantial conformity with the lease marked as Exhibit A, attached hereto and incorporated herein by reference. SECTION 2: That the City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the leases as may be determined to be in the best interests of the City. SECTION 3: That this Resolution 3-R-15 shall be in full force and effect from and after its passage and approval in the manner provided by law. ________________________________ Elizabeth B. Tisdahl, Mayor Attest: ___________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 250 of 332 1-R-11 ~2~ EXHIBIT A MASTER STUDIO LEASE 251 of 332 LEASE AGREEMENT FOR THE PREMISES LOCATED AT 927 NOYES STREET, EVANSTON, ILLINOIS, BY AND BETWEEN THE CITY OF EVANSTON, LANDLORD AND EVANSTON ART CENTER, TENANT 252 of 332 INDEX Section Title Page Number 1 SECTION 1. DESCRIPTION OF PREMISES ........................................................................... 2 SECTION 2. TERM ................................................................................................................... 2 SECTION 3. RENT .................................................................................................................... 2 SECTION 4. COMMON FACILITIES ........................................................................................ 3 SECTION 5. USE OF PREMISES ............................................................................................ 5 SECTION 6. SIGNS .................................................................................................................. 8 SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS ............................................................................................................ 8 SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT ............................. 9 SECTION 9. REPAIRS AND MAINTENANCE ......................................................................... 9 SECTION 10. UTILITIES .......................................................................................................... 10 SECTION 11. TAXES ............................................................................................................... 10 SECTION 12. INSURANCE ...................................................................................................... 10 SECTION 13. SUBLETTING; ASSIGNMENT .......................................................................... 11 SECTION 14. SURRENDER OF PREMISES; HOLDING OVER ............................................. 12 SECTION 15. INDEMNIFICATION AND LIENS ....................................................................... 12 SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS ................................. 13 SECTION 17. DEFAULT AND REMEDIES .............................................................................. 13 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION ................... 15 SECTION 19. REMOVAL OF OTHER LIENS .......................................................................... 15 SECTION 20. REMEDIES NOT EXCLUSIVE ........................................................................... 16 SECTION 21. EXPENSES OF ENFORCEMENT ..................................................................... 16 SECTION 22. EMINENT DOMAIN ............................................................................................ 16 SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION ............................. 17 SECTION 24. PEACEFUL ENJOYMENT ................................................................................. 17 SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS .................................... 17 SECTION 26. AMENDMENTS TO BE IN WRITING ................................................................. 17 SECTION 27. PARTIES BOUND .............................................................................................. 17 SECTION 28. NOTICES ........................................................................................................... 18 SECTION 29. MISCELLANEOUS ............................................................................................ 18 SECTION 30. VENUE AND JURISDICTION ............................................................................ 19 SECTION 31. FORCE MAJEURE ............................................................................................ 19 253 of 332 2 This Lease Agreement (the “Agreement” or “Lease”) shall take effect as of the date of execution of the Agreement by the City (the “Effective Date”). This Lease is by and between The City of Evanston, an Illinois home rule municipality and owner of subject Property (“Landlord”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, “Landlord”, and Evanston Art Center, an Illinois corporation (“Tenant”). Landlord and Tenant may be referred to collectively as the “Parties”. SECTION 1. DESCRIPTION OF PREMISES Landlord leases to Tenants spaces B-1, B-2, B-12 and B-13, located on the basement floor of the property with a street address of 927 Noyes Street, Evanston, Illinois 60201 (the “Premises”), situated within the Landlord’s 3-story building located at the same common address and legally described on Exhibit A (the “Property”) and commonly known as the Noyes Cultural Art Center (“NCAC”). The Property has various uses including artist workshops, resident young adult summer camp classes, art exhibits, and many other uses. The term “Common Facilities” as used in this Agreement will include those areas and facilities within the Property (outside of the Premises) for the nonexclusive use of Tenants in common with other authorized users, and includes, but is not limited to, sidewalks, parking area, planted areas (excluding the adjoining park area), common area restrooms and open means of ingress and egress. Tenants will have the non- exclusive right to use the Common Facilities, including the washrooms referenced above. SECTION 2. TERM The term of this Agreement will be for five months, January 1, 2015 – May 31, 2015 (the “Term”). Tenants must provide Landlord with 90 days’ notice to request a renewal of the Agreement for the Premises. Landlord, in its sole discretion, may decide that a Renewal Term is not necessary and in the best interests of the City. Renewal of the Agreement must be authorized by written consent of the Parties and must be authorized by the City Council. SECTION 3. RENT A. RATE: Tenants agree to pay Landlord an annual rental payment (the “Rent”) in accordance with the following schedule: 1. For the period of January 1st – May 31st (five months), the Rent rate is $3,638.58 (Three Thousand Six Hundred Thirty Eight and 58/100 Dollars) per month, for total Rent of $18,192.90 (Eighteen Thousand One Hundred Ninety Two and 90/100 Dollars) for the five months. B. PAYMENTS. The Rent outlined in Section 3[A][1] above shall be paid in accordance with said Section. C. Any and all Rent PAYMENTS under this Lease shall be mailed to: City of Evanston Parks, Recreation, and Community Services Department 254 of 332 3 2100 Ridge Avenue, First Floor Evanston, IL 60201 D. PROPERTY FEES SCHEDULE: Attached as Exhibit B is a schedule of fees for all tenants of the Property, if applicable, including Tenant (“NCAC Property Fees”). To the extent incurred by Tenant, the NCAC Property Fees specified on the fee schedule will be invoiced separately and shall be paid by the due date listed on the invoice. To the extent incurred by Tenants, the NCAC Property Fees are to be paid by Tenants regardless of the applicable rental rate specified in Section 3 [A]. Tenants acknowledges that they will reimburse the City for use of the Common Facilities (as specified on Exhibit B) after the standard business hours set by the City and the Association, which hours shall not be less than the following hours throughout the Term (including any Extended Term): 8:00 a.m. – 11:00 p.m. Monday – Friday; 8:30 a.m. – 11:00 p.m. on Saturday; and 10 a.m. – 6:00 p.m. on Sunday (the “Business Hours”). E. SURCHARGE: 1. Tenant acknowledges and agrees that all non-Evanston residents (individuals only) are assessed a 20% surcharge on rent. The 20% surcharge will not be applicable to non-Evanston resident Sub-lessees if the Lessee (individuals only) is an Evanston resident. The 20% surcharge is applicable to a non-Evanston resident Sub- lessee only if and when the Sub-lessee assumes the remainder of the entire lease or a co-lease, or upon termination by Lessee or the Lessor. In order for an Organization to be exempt from incurring a 20% surcharge, its principal place of business must be in Evanston. Organizations must attach Articles of Incorporation to this Lease. 2. Monthly rental charges assessed to Sub-lessees will not be in excess of one-half the rent charged to Lessee by the Lessor. A written sublease agreement between the Lessee and Sub-lessee must be given to the Lessor covering the lease terms prior to Sub-lessee’s use of space. The sublease agreement must include the payment schedule and the dollar amount paid by Sub-lessee to Lessee. Community service obligations assessed to Sub-lessee are in addition to the full obligation assessed to Lessee. Therefore, the Community Engagement obligations assessed to Lessee will not decrease as a result of a sublease. SECTION 4. COMMON FACILITIES A. MAINTENANCE BY LANDLORD: Tenants acknowledge that they have leased the Premises for many years and receive the Premises, Common Facilities and remainder of the Property in as-is condition, and acknowledge that the Landlord has made no representations to the condition or has made any repairs to same. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises or Property. Landlord shall, when necessary, as determined by Landlord, in its reasonable discretion or when required by applicable laws, perform, repair and maintain all of the following: 1. Exterior maintenance, including the foundation, exterior walls, slab, common area doors and roof; 255 of 332 4 2. A refuse container to be shared by all tenants in the Property to be located at the Property in reasonable proximity to the Premises. Landlord will contract, to have trash hauled from such container with reasonable frequency; 3. Electric facilities and systems, gas facilities and systems and the HVAC unit(s) and systems (including the portions of such systems serving the Premises exclusively); 4. Plumbing and water facilities and systems (including the portions of such systems serving the Premises exclusively); 5. Fire and life safety systems and fire alarm systems, including inspections thereof (including the portions of such systems serving the Premises exclusively); 6. Hallways, stair rails, and related elements, and restrooms and other Common Facilities, including the parking lot serving the Property; 7. Snow and ice removal, including salting, from front walkway of Premises and parking spaces in front of the Property within 48 hours of any snow event with accumulation of an 1 inch or more; and 8. Change light bulbs, ballasts and tubes in any fluorescent or comparable light fixtures in the Premises. Notwithstanding the foregoing, Tenant will change light bulbs, ballasts and tubes which are considered specialty lighting and related to performance activities. 9. Maintain the HVAC units in the Premises, the HVAC units are the property of the Landlord and shall remain in the Premises at the end of the Term. B. MAINTENANCE BY TENANTS: 1. Interior non-structural Premises maintenance and all fixtures and property within the Premises other than (a) utility, HVAC or fire/life safety facilities and systems and (b) any items Landlord is required to maintain pursuant to Section 4[A]; 2. All refuse from Premises to be placed in appropriate containers and Tenants cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials; 3. The Tenants will at all times maintain all of the Premises in a clean, neat and orderly condition. The Tenants will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenants shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary Business Hours (as defined in Section 3[D]) at the Tenant’s request. 4. Tenants will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 4[A]), in good repair. Tenants shall be responsible for repairs, damages and losses for 256 of 332 5 damages sustained outside the Premises to other NCAC tenant’s personal property or leased area attributable to Tenant’s negligence or intentional misconduct, subject to Section 12[E]. All such damage must be reported in writing to the Director of Parks, Recreation and Community Services, or his/her designee, by the next City of Evanston business day, after discovery of such damage by Tenants. 5. Repairs by Tenants must have prior written approval by the Director of Parks, Recreation and Community Services, or his or her designee, and must occur within thirty (30) days of such approval unless the Director of Parks, Recreation and Community Services, or his or her designee, gives a prior written request or grants approval for an extension beyond the thirty (30) days (or unless such repairs cannot reasonably be completed within thirty (30) days, in which case, Tenant shall have such additional time as is reasonably required). If Tenants fail to make the necessary repairs by the date determined by the Lessor, the Landlord has the option to make the necessary repairs and Tenants agree to promptly pay for those repairs upon presentation of an invoice by the Landlord to the Tenant. Tenants are required upon lease termination to leave space in good repair and condition. Maintenance and repair issues which constitute a life and safety hazard must be corrected within twenty-four (24) hours after discovery by Tenants, provided that the issue can be fixed within that time frame. If the issue cannot be fixed within twenty-four (24) hours after discovery by Tenants, the Tenants must provide a schedule for repair within one (1) business day after discovery by Tenants to the Director of Parks, Recreation and Community Services for approval, which cannot be unreasonably withheld. SECTION 5. USE OF PREMISES A. PURPOSES: Tenants will use the Premises to operate a visual arts organization, hold jewelry classes, produce figurative clay sculptures, and other related business and uses incidental thereto, and no part of the Premises will be used for any other purpose without the prior written consent of Landlord (the “Permitted Use”). If Tenants endeavors to apply for a liquor license for the Premises, the Landlord gives its written consent for said application to be submitted and reviewed by the City in conformance with the City Code procedures, as amended. The City agrees to cause such license to be granted if Tenants meets applicable requirements. B. HOURS OF OPERATION AND LANDLORD ACCESS: 1. Tenant’s use of the Premises shall only be for the permitted use. Tenants shall have the right to conduct their business in the Premises during the Business Hours (as defined in Section 3[D]) of the Property. In addition, Tenants’ staff, agents, employees and contractors may access the Premises twenty-four hours a day, seven days a week, but shall not have access to the interior Common Facilities after the Business Hours (as defined in Section 3[D]) of the Property. The Property will be closed on holidays/days as observed by the City of Evanston (but Tenants will still have access to the Premises). 2. The Landlord shall have the right to retain a set of keys to the Premises, and Tenants shall not change any locks for the Premises to any other lock, other than a lock consistent with the Landlord’s master lock for the Property. The Tenants shall permit the Landlord to erect, use and maintain pipes, ducts, wiring and conduits in and through the Premises concealed to the greatest extent possible, above ceiling, under 257 of 332 6 floor or in walls that don’t reduce the square footage of the Premises and don’t materially affect Tenants’ use of the Premises. The Landlord shall have the right to enter upon the Premises with 24 hours prior written notice or without notice in case of an emergency, to control heat, electricity and air conditioning, to inspect the same, and to make such repairs, alterations, improvements or additions to the Premises or the NCAC, as the Landlord may deem necessary or desirable. Tenants will not cease any Rent payments while repairs, alterations, improvements, or additions are being made, by reason of loss or interruption of business of the Tenants, or otherwise, provided Landlord shall complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days (including, without limitation, as a result of a casualty or a condemnation or the repairs required in connection therewith), the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. Notwithstanding anything to the contrary contained herein, Landlord shall not have the right to alter the Premises except as expressly required or permitted hereunder. Notwithstanding the foregoing, if the repairs, alterations, improvements, or additions are at a Tenant’s request or if the repairs are necessitated by a Tenant’s actions, then the Tenants may not cease any rent for any period, unless the Premises are unusable as a result of the negligence or intentional misconduct of Landlord or its agents, employees or contractors. If a Tenant shall not be personally present to open and permit an entry into Premises, at any time, when for any reason an entry therein shall be necessary or permissible, the Landlord or the Lessor's agents may enter the same by using the key, or may forcibly enter the same, without rendering the Landlord or such agents liable therefore (if during such entry the Landlord or the Lessor's agents shall accord reasonable care to Tenants’ property), and without in any manner affecting the obligations and covenants of this Lease. 3. Nothing herein contained, however, shall be deemed or construed to impose upon the Landlord any obligations, responsibility or liability whatsoever, for the care, supervision or repair of the Premises or any part thereof, other than as herein provided. The Landlord shall also have the right at any time without the same constituting an actual or constructive eviction and without incurring any liability to the Tenants therefore, to change the arrangement and/or location of Common Facilities, including entrances or passageways, doors and doorways, and corridors, stairs, toilets or public parts of the NCAC, and to close Common Facilities (as and when reasonably necessary for Landlord to perform its obligations hereunder or exercise its rights or as necessary due to Force Majeure), including entrances, doors, corridors or other facilities. The Landlord shall not be liable to the Tenants for any expense, injury, loss or damage resulting from work done by persons other than the Landlord in or upon, or the use of, any adjacent or nearby building, land, street, or alley. C. LOCKING OF PREMISES: All doors to the Premises must be kept locked at all times except during the Business Hours (as defined in Section 3[D]). Tenants shall not open the door to anyone in the late hours. The door may not be propped open for any reason. During normal Business Hours (as defined in Section 3[D]) for the Property, patrons and users of the Property shall have access to the Common Facilities. Tenants shall not have use of Common Facilities after the Business Hours (as defined in Section 3[D]) unless Tenant pays the Facilities Fee (as specified in Exhibit B) for keeping the Property and the Common Facilities open. 258 of 332 7 D. STORAGE OF INFLAMMABLE MATERIALS: Tenants agree that they will not permit to be kept at the Premises any gasoline, distillate or other petroleum product, or other substance of an explosive or inflammable nature as may endanger any part of the premises without the written consent of the Landlord, provided that Tenants can maintain customary cleaning products in the Premises. E. USE IMPAIRING STRUCTURAL STRENGTH: The Tenants will not permit the Premises to be used in any manner that will impair the structural strength of the Premises, or permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building’s foundations or structural strength. F. GARBAGE DISPOSAL: The Tenants will not incinerate any garbage or debris in or about the Premises, and will cause all containers, rubbish, garbage and debris stored in the Premises to be placed in the refuse container supplied by Landlord for the Property before accumulation of any substantial quantity. G. PUBLIC REGULATIONS: In the conduct of its business on the Premises, Tenants will observe and comply with all laws, ordinances and regulations of public authorities. Tenants acknowledge that the Property is owned by the City of Evanston and therefore no smoking will be permitted at the Property. H. OTHER MISUSE: Tenants will not permit any unlawful or immoral practice with or without his knowledge or consent, to be committed or carried on in the Premises by Tenants or any other person. Tenant will not use or allow the use of the Premises for any purpose whatsoever that will injure the reputation of the Premises or of the building of which they are a part. I. PARKING REGULATIONS: The NCAC has a total of fifty (50) parking spaces, consisting of thirty-five (35) permit spaces (including four [4] marked for compact cars) and twelve (12) metered spaces and three (3) handicapped spaces in the Property parking lot, which is Lot #51 and is immediately adjacent to the Premises (the “Property Parking Lot”). The Landlord acknowledges that it will not decrease the total number of parking spaces in the Property Parking Lot during the Lease Term, but Landlord reserves the right to reconfigure the parking lot and/or increase the parking spaces. For the permit parking spaces, annual parking permit fees shall be in accordance with the schedule previously referenced as Exhibit B and be billed separately. Parking permit fees are not prorated and will change over the Term of the Lease at the discretion of the Landlord. All annual parking permits issued will be billed on a monthly basis and are not returnable with the exception of permits which are transferred. There will be a $25.00 transfer fee assessed for all annual permits which are to be reissued unless: 1) the old permit or remnants of the old permit is returned displaying the lot number and the permit number minimally; or 2) proof that the vehicle was sold by producing a bill of sale. Monthly and annual parking permits for the Property Parking Lot are authorized only for Leaseholders, Sub-Tenants, staff and/or students attending classes at Noyes on a regular basis and Landlord will not permit businesses (or other invitees) outside of the NCAC to get permits for the Property Parking Lot. Use of permits is on a first-come, first serve basis for spaces available in the Property Parking Lot. Parking permits are not to be transferred to vehicles other than the vehicle for which the permit was issued unless prior written approval by the Director of Parks, Recreation and Community Services is obtained. Parking Permit privileges will be considered by the Director of Parks, Recreation and Community Services or designee for other regular NCAC users on a case-by-case basis. All Authorization Forms must be signed by 259 of 332 8 Tenants or their authorized designee(s), and by an NCAC staff member before parking permits can be purchased. Temporary one-day parking permits are available for individuals attending special functions at the NCAC, and for visitors and others using the NCAC, who are pre- approved by the Director of Parks, Recreation and Community Services or designee. Temporary parking permits are not available to parents or caregivers waiting for students attending classes or to attendees of performances. Tenants understand, and will inform their staff, students and patrons to observe all posted parking regulations. Parking permits will not be issued to individuals with an expired driver’s license. Landlord will maintain the current parking lot serving the Property as a parking lot throughout the term of this Lease. SECTION 6. SIGNS Tenants may apply for signage (temporary and permanent signage) for the exterior and interior of the Premises, at its own expense, in order to conduct the business of Tenants. Tenants acknowledge that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenants agree to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenants shall be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenants must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold its consent to a reasonably sized sign over the new entrance to the Premises. SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS Except as provided by Illinois law and except to the extent arising from the negligence or intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of this Lease by Landlord, Landlord will not be liable to Tenants for any damage or injury to Tenants or Tenants’ property occasioned by the failure of Landlord to keep the Premises in repair, and shall not be liable for any injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of which they are a part nor from the escape of steam or hot water from any radiator, nor for any such damage or injury occasioned by water, snow or ice being upon or coming through the roof, skylight, trap door, stairs, walks or any other place upon or near the Premises, or otherwise, nor for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or negligence or co-tenants or of other persons, occupants of the same building or of adjoining or contiguous buildings or of owners of adjacent or contiguous property, or of Landlord’s agents or Landlord, all claims for any such damage or injury being hereby expressly waived by Tenants. Notwithstanding the foregoing, if any portion of the Premises unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. 260 of 332 9 SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT A. USE OF PARTIALLY DAMAGED PREMISES: On damage or destruction by a casualty to the Premises, Tenants will continue to use them for the operation of its business to the extent practicable B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF PREMISES: Either Party will have the right to terminate this Agreement if, the Premises is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of the Premises as a whole. If such damage occurs, this termination will be affected by written notice to the other Party, delivered within 90 days of the damage. C. REPAIRS BY LANDLORD: If the Premises are damaged by a casualty before or after the start of the Agreement, then Landlord will immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no later than sixty days after damage has occurred, proceed to repair the Property. Repairs will include any improvements made by Landlord or by Tenants with Landlord’s consent, on the same plan and design as existed immediately before the damage occurred, subject to those delays reasonably attributable to governmental restrictions or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original materials as reasonably procured in regular channels of supply. Wherever cause beyond the power of the party affected causes delay, the period of delay will be added to the period in this lease for completion of the work, reconstruction or replacement. D. REDUCTION OF RENT DURING REPAIRS: If a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage No rent will be payable while the Premises is wholly unoccupied pending the repair of casualty damage. E. FIRE AND CASUALTY. If the Premises are entirely destroyed by fire or another act of God, and Landlord elects to not rebuild the Premises, then this Agreement shall be terminated effective as of the date of the casualty. SECTION 9. REPAIRS AND MAINTENANCE Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenants shall keep the interior, non-structural portions of the Premises in a clean condition, and in good repair, all according to the statutes and ordinances in such cases made and provided, and the directions of public officers thereunto duly authorized, all at Tenants’ own expense, and shall yield the same back to Landlord, upon the termination of this Agreement, whether such termination shall occur by expiration of the term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by fire and reasonable wear and tear excepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenant shall make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises shall not thus be kept in good repair and in a clean condition by Tenants, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Agreement or an interference with the possession of the Premises by Tenants, and 261 of 332 10 Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenants agree to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenants shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. Tenants will also be in compliance with all laws and regulations during the entire term of this Agreement, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Agreement. SECTION 10. UTILITIES Landlord agrees to pay before delinquency all charges for gas, water, heat, electricity, power and other similar charges incurred by Landlord or Tenants with respect to the Premises or the Property during the Term of this Agreement and Tenants’ occupancy of the Premises. SECTION 11. TAXES If applicable, Tenants will pay before delinquency all taxes levied on Tenants’ fixtures, equipment and personal property on the demised Premises, whether or not affixed to the real property. Landlord will pay all real estate taxes for the Property. SECTION 12. INSURANCE A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be maintained by the respective parties will be obtained from good and solvent insurance companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best Company will be acceptable. B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenants agree that they will, at their expense, maintain a policy of insurance, written by responsible insurance carriers, approved by Landlord that will insure Tenants against liability for injury to or death of persons or damage to property occurring about the Premises. Landlord will be named as an additional insured. The liability under insurance will be at least $1 million for any one person injured or killed or any one occurrence, $2 million general aggregate coverage for any one accident, and $ 100,000.00 property damage. Tenants will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenants’ carrier (during the term of the Lease, including Premises Improvement construction) and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises. Annually, Tenant shall provide copies of the insurance policy and all endorsements thereto to Landlord. Tenant shall send the policy to the Law Department on or before January 1st of every year this Lease is in effect. If the Tenant fails to comply with this requirement, that shall constitute a default by Tenant. C. TENANTS TO OBTAIN WORKER’S COMPENSATION INSURANCE: Tenants agree to maintain employees’ Worker’s Compensation insurance required under Illinois law. D. TENANTS TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: The Tenants agree to maintain on all trade fixtures and personal property in the Premises, a policy of insurance approved by the Landlord of at least 90% of the insurable replacement value of all trade fixtures and personal property. 262 of 332 11 E. LANDLORD TO OBTAIN FIRE INSURANCE ON PREMISES: Landlord agrees to maintain during this Agreement, a policy of property insurance covering any peril generally included in the classification ISO Causes of Loss – Special Form (a “Special Form Policy”) and covering at least 80% of the full replacement cost of the Premises and Property (or Landlord may self-insure for such coverage). If permitted without additional charge, Landlord will cause to be endorsed on its property insurance, and any extended coverage policy or policies, the waiver of right of subrogation. Landlord hereby agrees to waive any claims against Tenant and its agents and employees to the extent the same could be covered by a Special Form Policy, regardless if the same is maintained by the City. F. TENANTS’ WAIVER OF CASUALTY INSURANCE PROCEEDS: If the Premises are damaged by fire or other casualty insured against, Tenants agree to claim no interest in any insurance settlement arising out of any loss where premiums are paid by Landlord, or where Landlord is named as sole beneficiary, and that it will sign all documents required by Landlord or the insurance company necessary in connection with the settlement of any loss. G. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN: If the Premises, including any improvements, were to be damaged in any manner, and the receipt of any insurance proceeds or other reimbursement for such damage would result in the realization of taxable gain for federal or state purposes, then the party to whom the gain would be taxed will have the right to take all action respecting proceeds or reimbursements necessary to enable party to comply with any regulations of the appropriate taxing authorities, so that the gain will not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any repairs to any part of the improvements in the event of damage. H. TENANTS’ FAILURE TO INSURE: Should Tenants fail to keep in effect and pay for insurance as required by this section, the Landlord may terminate this Lease immediately. SECTION 13. SUBLETTING; ASSIGNMENT The Tenants shall be allowed to sublet a portion of the Premises to another entity or individual(s) (“Sub-Tenant”) for a period of eighty nine (89) days or less and Tenants do not need the Lessor’s consent. If the Tenants seek to sublet a portion of the Premises to a Sub- Tenant for a period of time ninety (90) days or more, then the Tenants must have the written consent of the Landlord and such consent shall not be unreasonably withheld. For all subleases, the Tenants shall obtain a certificate of insurance from the Sub-Tenant prior to commencement of the sublease, naming the City of Evanston as an additional insured for the period of occupancy. If Tenant, or any one or more of the Tenants, if there be more than one, shall make an assignment for the benefit of creditors, or shall file for bankruptcy protection, Landlord may terminate this Agreement, and in such event Tenant shall at once pay Landlord a sum of money equal to the entire amount of rent reserved by this Agreement for the then unexpired portion of the term hereby created less the reasonable rental value (as defined in Section 17[G] below) of the Premises as liquidated damages. At Landlord’s option, should Landlord consent to any assignment or sublease of the demised Premises, Tenant shall nevertheless remain liable for all terms and conditions of this Agreement until the expiration of the Agreement term stated above. 263 of 332 12 SECTION 14. SURRENDER OF PREMISES; HOLDING OVER Tenants will, at the termination of this Lease, leave the Premises in as good condition as they are in at the time of entry by Tenants, except for reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenants. On vacating, Tenants will leave the Premises clear of all rubbish and debris. If Tenants retain possession of the Premises or any part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at its option within thirty days after termination of the term serve written notice upon Tenants that such holding over constitutes the creation of a month to month tenancy, upon the terms of this Agreement. Tenants shall also pay to Landlord all damages sustained by Landlord resulting from retention of possession by Tenants. The provisions of this paragraph shall not constitute a waiver by Landlord of any right of re-entry as hereinafter set forth; nor shall receipt of any rent or any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 15. INDEMNIFICATION AND LIENS A. LIENS AND ENCUMBRANCES: The Tenants will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenants on the Premises. Tenant wills, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenants contest any lien so filed in good faith and pursues an active defense of said lien, Tenants shall not be in default of this paragraph. However, in the event of any final judgment against Tenants regarding such lien, Tenants agree to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B. DISCHARGE OF LIEN: If Tenants fail to fully discharge any claim, lien, claim of lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted for the foreclosure of any lien or encumbrance, and if judgment is rendered against Tenants either by a court of competent jurisdiction or by arbitration and Tenants still persists in non-payment of the same within the 60 days set forth above, Landlord will have the right at any time after expiration of the 60-day period, to pay the lien or encumbrance. All amounts so paid will be repaid by the Tenants on demand, together with interest at the rate of __10__% per year from the date of payment and shall be considered additional rent owed to Landlord by Tenants. C. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenants shall protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct, or (ii) any negligence or willful misconduct of Tenants, or their agents, employees or contractors. D. INDEMNIFICATION OF TENANTS. Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Tenants, or its agents, employees or contractors, or by the breach of this Lease by Tenants, Landlord shall protect, defend, indemnify and save Tenants and their officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that 264 of 332 13 occurs in the Common Facilities, which is not the result of Tenants’ negligence, or willful misconduct or (ii) any negligence or willful misconduct of Landlord, or its agents, employees or contractors. SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS Tenants shall allow Landlord or any person authorized by Landlord reasonable access to the Premises during the Business Hours (as defined in Section 3[E]) for the purpose of examining or exhibiting the same, or to make any repairs or alterations thereof which Landlord may see fit to make (provided that Landlord cannot make voluntary alterations or modifications to the Premises without Tenant’s consent). If the Tenants do not exercise the Option to renew the Lease and/or will be vacating the Premises at or prior to the end of the Term, Tenants will also allow Landlord to have placed upon the Premises at all times notices of “For Sale” and/or “For Rent” and Tenants will not interfere with the same. SECTION 17. DEFAULT AND REMEDIES A. EVENT OF DEFAULT: Any one of the following events shall be deemed to be an event of default hereunder by Tenants subject to Tenants’ right to cure: 1. Tenants shall fail to pay any item of Base Rent at the time and place when and where due and does not cure such failure within five (5) business days after Rent is due; 2. Tenants shall fail to maintain the insurance coverage as set forth herein; 3. Tenants shall fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of rent, and shall not cure, any such failure, within fifteen (15) days after written notice to the Tenants of such failure; 4. Tenants shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy; or B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants’ right to cure: 1. Terminate this Lease, in which event Tenants shall immediately surrender the Premises to Landlord, but if Tenants fail to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent, or damages for breach of contract, enter upon the Premises and expel or remove and with or without notice of such election or any notice or demand whatsoever, this Agreement shall thereupon terminate and upon the termination of Tenants’ right of possession, as aforesaid, whether this Agreement be terminated or not, Tenants agree to surrender possession of the Premises immediately, without the receipt of any demand for rent, notice to quit or demand for possession of the Premises whatsoever and hereby grants to Landlord full and free license to enter into and upon the Premises or any part thereof, to take possession thereof with or (to the extent permitted by law) without process of law, and to expel and to remove Tenants or any other person who may be occupying the Premises or any part thereof, and Landlord may 265 of 332 14 use such force in and about expelling and removing Tenants and other persons as may reasonably be necessary, and Landlord may re-possess itself of the Premises, but such entry of the Premises shall not constitute a trespass or forcible entry or detainer, nor shall it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or promise in this Agreement contained to be performed by Tenants. Tenants agree to indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. 2. Landlord may recover from Tenants upon demand all of Landlord’s costs, charges and expenses, including the fees and costs of counsel, agents and others retained by Landlord which have been incurred by Landlord in enforcing Tenants’ obligations hereunder, subject to Landlord prevailing on its claims. 3. Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of the Premises or of fixtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by the Landlord to the Tenants. The Landlord may terminate this Agreement if the Tenants remain in default (beyond any applicable notice and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Tenants, or the giving or making of any notice or demand, whether according to any statutory provision or not, or any act or series of acts except written waiver, shall not be construed as a waiver of Landlord’s rights to act without notice or demand or of any other right hereby given Landlord, or as an election not to proceed under the provisions of this Agreement. D. TENANTS’ OBLIGATION TO PAY DEFICIENCIES: If rentals received by the Landlord from re-letting the Premises under the provisions of this section are insufficient to pay all expenses and amounts due, Tenants will pay any deficiencies to the Landlord on demand and be declared in default for failure to pay. E. LANDLORD’S RIGHT TO PERFORM TENANTS’ DUTIES AT TENANTS’ COST: If in Landlord’s judgment any default by Tenants will jeopardize the Premises or the rights of Landlord, Landlord may, without notice, elect to cure Tenants’ default and Tenants will reimburse Landlord, with interest, on 10-days’ notice by Landlord to Tenants. F. LANDLORD’S RIGHT TO TERMINATE AGREEMENT: If there is an event of default by Tenants as stated in Paragraph A of this section, Landlord may, without further notice, terminate this Agreement and all interest of Tenants and may take possession of the Premises by legal proceedings. G. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL TO RENT RESERVED: If this Agreement is terminated by Landlord due to any event of default by Tenants, Landlord will be entitled to recover from Tenants, at termination, the excess, if any, of the rent reserved in this Agreement for the balance of the term over the reasonable rental value of the Premises for the same period. The “reasonable rental value” will be the amount of rental Landlord can obtain as rent for the balance of the term. 266 of 332 15 H. LANDLORD’S REMEDIES CUMULATIVE: All of the remedies given to Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will not impair its right to exercise any other right or remedy. Landlord shall not look to the property or assets of any direct or indirect partner, member, manager, shareholder, director, officer, principal, employee or agent of Tenants in seeking either to enforce Tenants’ obligations under this Agreement or to satisfy a judgment for Tenants’ failure to perform such obligations; and none of such parties shall be personally liable for the performance of Tenants’ obligations under this Agreement. SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION A. NOYES CENTER TENANT’S ASSOCIATION: The Tenants acknowledge and agree that it has the right to be a member of the Noyes Center Tenant’s Association (the “Association”) formed by the tenants of the Property. The Association will provide advisory guidance and opinions to City staff on many issues, including, tenant responsibilities and duties with respect to the Property and its Common Area. The Association is structured to focus on certain tasks and advise the City on issues such as the following examples: (a) Provide answers to general questions about offerings by Noyes tenants and directions to studios; (b) Review requirements for community engagement of tenants as needed and make recommendations to the City for any additions or changes; (c) Review any subleases of tenantsof ninety (90) days duration or more; (d) Review proposed annual operating budget for Center and proposed rental increases; (e) Review annual and five year capital improvement program for Center and make recommendations to City on spending priorities; and (f) Together with the Evanston Art Council, review applications of new tenants at Noyes and make recommendations to City on spending priorities. B. COMMUNITY ENGAGEMENT: Tenants will develop reasonable set programs (e.g. donated tickets for certain events, community theater events [including use of theater or other portions of the Premises by other not-for-profit organizations, and scholarships) to be a steward for the arts in the community. By April 1, 2015, the Tenants will have an action plan developed to address its community engagement program and review its proposed program in consultation with the City Manager and the NCAC Association. If Tenants do not provide an action plan within the time period provided or provide the community engagement programs established between the parties, the Landlord shall send written notice of default, providing Tenants with 14 (fourteen) days to cure the default. The annual value of the Community Engagement provided by Tenants shall be not less than $2,728.94 for the period between January 1, 2015 through May 31, 2015 (“Minimum Community Engagement”). Any overage provided by Tenants above the Minimum Community Engagement level for either of the prior two (2) years can be applied as a credit to any deficiency for the current calendar year. If Tenants do not provide the Community Engagement by December 31, 2015 as required and does not cure the default within 15 days of written notice, then Tenants shall pay Landlord a fee equal to 15% of the three month’s rent outlined Section 3[A] ($125.55) less the value of the Community Engagement provided during the calendar year. SECTION 19. REMOVAL OF OTHER LIENS In event any lien upon Landlord’s title results from any act or neglect of Tenants and Tenants fail to remove said lien within thirty (30) days after Landlord’s notice to do so, Landlord may remove the lien by paying the full amount thereof or otherwise and without any investigation or contest of the validity thereof and Tenants shall pay Landlord upon request the amount paid out by Landlord in such behalf, including Landlord’s costs, expenses and attorney’s 267 of 332 16 fees. If Tenants demonstrate to Landlord that Tenants are contesting the validity of said lien in good faith, then Landlord shall allow Tenants to so contest such lien until either Tenant either abandons such contest or a final verdict is reached in a court of competent jurisdiction. Any amount advanced on behalf of Tenants shall be paid to Landlord by Tenants within 30 days after such advancement is made together with interest at 9% per annum and such amount shall be considered additional rentals (including any overage provided in either of the two [2] immediately preceding years). SECTION 20. REMEDIES NOT EXCLUSIVE The obligation of Tenants to pay the rent reserved hereby during the balance of the term hereof, or during any extension hereof, shall not be deemed to be waived, released or terminated, by the service of any five-day notice, other notice to collect, demand for possession, or notice that the tenancy hereby created will be terminated on the date therein named, the institution of any action of forcible detainer or ejectment or any judgment for possession that may be rendered in such action, or any other act or acts resulting in the termination of Tenants’ right to possession of the Premises. The Landlord may collect and receive any rent due from Tenants and payment or receipt thereof shall not waive or affect any such notice, demand, suit or judgment, or in any manner whatsoever waive, affect, change, modify or alter any rights or remedies which Landlord may have by virtue hereof. SECTION 21. EXPENSES OF ENFORCEMENT Tenants, if Landlord is the prevailing party, shall pay upon demand all Landlord’s costs, charges and expenses, including attorney’s fees, agents fees and fees of others retained by Landlord, incurred in enforcing any of the obligations of Tenants under this Agreement, or in any litigation, negotiation or transaction in which Landlord shall, without Landlord’s fault become involved through or on account of any action or omission of Tenants regarding this Agreement. Landlord, if Tenants are the prevailing party, shall pay upon demand all Tenants’ costs, charges and expenses, incurred in enforcing any of the obligations of Landlord under this Agreement, or in any litigation, negotiation or transaction in which Tenant shall, without Tenants’ fault become involved through or on account of any action or omission of Landlord regarding this Agreement. SECTION 22. EMINENT DOMAIN A. MORE THAN 30 PERCENT TAKEN: If 30 percent or more of the Premises are taken for a public or quasi-public use, this Agreement will terminate as of the date of the physical taking, and the Parties will be released from all further liability. B. LESS THAN 30 PERCENT TAKEN: If the taking affects less than 30 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the Premises and place them in tenantable condition within 120 days after the date of the actual physical taking. However, if 25% percent or more of the Premises as a whole is taken, the Landlord may elect to terminate this Agreement, notwithstanding that less than 30 percent of the Premises were taken. On termination, the parties will be released from all further liability under this Agreement. C. ABATEMENT OF RENT: During any repair, Tenants will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining 268 of 332 17 during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenants will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement (attributable to the portion of the Premises taken) and the remainder of the fixed minimum monthly rental shall be forever waived and forgiven by Landlord. D. RIGHT TO CONDEMNATION AWARD: Any award made in any condemnation proceeding for the taking of any part of the Premises will be the sole property of Landlord, except that Tenants can make a claim for the unamortized portion of the cost incurred by Tenants for the Premises Improvements. SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION Except as expressly set forth in Section 25, Tenants will not be released from its obligation should their possession of the Premises be interfered with by adoption of any law, ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenants will not be released by any order of abatement or judgment preventing use of the premises on the ground that the Premises or the business operated there constitutes a legally recognized nuisance. SECTION 24. PEACEFUL ENJOYMENT Landlord covenants and warrants that it is the owner of the Property and Premises, and that Tenants, on payment of rents and performance of the conditions, covenants, and agreements to be performed by it, may enjoy the Premises without interruption or disturbance. Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar encumbrance affecting the Property, as of the date hereof. SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS No waiver of any breach of any condition of this Agreement will be construed to be a waiver of any other breach of provision, covenant or condition. SECTION 26. AMENDMENTS TO BE IN WRITING This Agreement may be modified or amended only in writing signed by Landlord and Tenants. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Landlord and Tenants. SECTION 27. PARTIES BOUND Every provision of this Agreement will bind the parties and their legal representatives. The term “legal representatives” is used in its broadest meaning and includes, in addition to assignees, every person, partnership, corporation or association succeeding to any interest in this Agreement. Every covenant, agreement and condition of this Agreement will be binding on Tenant’s successors and assignees. Any sublease, concession or license agreement will be subject and subordinate to this Lease. 269 of 332 18 SECTION 28. NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certified mail to the following addresses for the parties (or at such other address as the applicable party may designate in a written notice to the other party): If to the City: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Fax: 847-448-8083 Fax: 847-448-8093 If to Tenants: Evanston Art Center 927 Noyes Street Evanston, IL 60201 Service will be deemed complete at the time of the leaving of notice or within 2 days after mailing. In the event that it appears that Tenants are avoiding the service of any notice and is not present at the Premises for a period of more than 14 consecutive days, notices may be served by posting such notice upon the Premises. Notice shall than be deemed effective 5 days after such posting. SECTION 29. MISCELLANEOUS A. Provisions typed on this Agreement and all riders attached to this Agreement and signed by Landlord and Tenant are hereby made a part of this Agreement. B. Tenant shall keep and observe such reasonable rules and regulations now or hereafter required by Landlord, which may be necessary for the proper and orderly care of the building of which the Premises are a part. C. All covenants, promises, representations and agreements herein contained shall be binding upon, apply and inure to the benefit of Landlord and Tenants and their respective heirs, legal representatives, successors and assigns. D. The rights and remedies hereby created are cumulative and the use of one remedy shall not be taken to excuse or waive the right to the use of another. E. The words “Landlord” and “Tenant” wherever used in this Agreement shall be construed to mean Landlords or Tenants in all cases where there is more than one Landlord or Tenant herein; and the necessary grammatical changes shall be assumed in each case as though full expressed. F. This Agreement and any written and signed Amendments and/or Riders hereto shall constitute the entire agreement between the parties, and any oral representations made by one party to the other are considered merged herein. 270 of 332 19 G. In all cases where Landlord’s consent is required, Landlord’s consent shall not be unreasonably withheld. H. This Agreement may be executed in multiple copies, each of which shall constitute an original. SECTION 30. VENUE AND JURISDICTION The Parties agree the this Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. SECTION 31. FORCE MAJEURE Other than for Landlord’s and Tenantss obligations under this Lease that can be performed by the payment of money, whenever a period of time is herein prescribed for action to be taken by either party hereto, such time period will be extended by a period equal to the period of any delays in performance by the applicable party due to any of the following events (“Force Majeure”): (i) Acts of God, (ii) strike or other such labor difficulties not specific to any labor issue existing only at the Property, (iii) extraordinary weather conditions greatly exceeding norms for the greater metropolitan area where the Premises located, (iv) extraordinary scarcity of or industry-wide inability to obtain supplies, parts or employees to furnish such services, or (v) or any cause whatsoever beyond a party’s control. For purposes of this Section 31, a cause or event shall not be deemed to be beyond a party's control, if it is within the control of such party's agents, employees or contractors. 271 of 332 20 IN WITNESS WHEREOF, both of said Landlord and Tenants caused this Agreement to be executed as of the date signed by the Landlord. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: __________________________________ Date: ____________________ Its: City Manager, Wally Bobkiewicz Tenant: EVANSTON ART CENTER, an arts organization By: _________________________________ Its: _________________________________ 272 of 332 21 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY PARCEL 1: BLOCK 1 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART EAST OF THE CENTER LINE OF RIDGE AVENUE OF THE SOUTH ½ OF THE NORTH ½ OF THE SOUTH WEST ¼, AND THAT PART BETWEEN THE WEST LINE OF BLOCK 92 OF THE VILLAGE OF EVANSTON AND THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD OF THE NORTH ½ OF THE NORTH ½ OF THE SOUTH ½ OF THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 2: LOTS 12 TO 21, BOTH INCLUSIVE, IN BLOCK 2 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID TAIT’S SUBDIVISION RECORDED MARCH 8, 1906, AS DOCUMENT NUMBER 3829417, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 12 IN BLOCK 2 IN TAIT’S SUBDIVISION, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 3: LOTS 1, 2, 3 AND 4 IN BLOCK 1 IN A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF LOT 1 AND NORTH OF THE LOTS 2, 3 AND 4 IN SAID BLOCK 1, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 4: LOTS 1, 2, 3, 4 AND THE EAST 19 FEET OF LOT 5 IN BLOCK 2 IN A BURROUGHS’ ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID SUBDIVISION RECORDED APRIL 15, 1893, AS DOCUMENT NUMBER 1850049; TOGETHER WITH THE VACATED 16 FOOT ALLEY LYING EAST OF THE EAST LINE OF LOT 5 AND WEST OF THE WEST LINE OF SAID LOTS 1, 2, 3 AND 4 IN SAID BLOCK 2, ALSO TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 4 IN BLOCK 2, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 5: THAT PART OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: 273 of 332 22 COMMENCING AT A POINT ON THE NORTH LINE OF NOYES STREET, WHICH IS 323.8 FEET EAST OF THE INTERSECTION OF SAID NORTH LINE OF NOYES STREET WITH THE CENTER LINE OF RIDGE AVENUE; THEN CONTINUING EAST ALONG THE NORTH LINE OF NOYES STREET, 125 FEET; THENCE NORTH 115.5 FEET TO THE SOUTH LINE OF LAND FORMERLY OWNED AND OCCUPIED BY ALONZO BURROUGHS, BEING NOW THE SOUTH LINE OF A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION, AFORESAID; THENCE WEST ALONG THE LAST DESCRIBED LINE, 125 FEET TO THE EAST LINE OF THE WEST ½ OF SAID LOT 16 (BEING ALSO THE EAST LINE OF FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF THE LOT 16 IN ASSESSOR’S DIVISION, AFORESAID): THENCE SOUTH ALONG THE LAST DESCRIBED LINE, 115.5 FEET TO THE PLACE OF BEGINNING, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 6: LOTS 3 AND 4 IN FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 7: ALL THAT PART OF VACATED ERVIN COURT LYING SOUTH OF THE SOUTH LINE OF COLFAX STREET AND NORTH OF THE NORTH LINE OF NOYES STREET, SAID ERVIN COURT HAVING BEEN VACATED BY CITY OF EVANSTON ORDINANCE DATED NOVEMBER 23, 1931, AND RECORDED MARCH 23, 1932, AS DOCUMENT NUMBER 11063489, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Real property address: 927 Noyes, Evanston, Illinois 60201 PIN:11-07-114-027-0000 274 of 332 EXHIBIT B NOYES CULTURAL ART CENTER PROPERTY FEES SCHEDULE 275 of 332 Exhibit BJanuary 1, 2014FY 2015FEEDESCRIPTIONNOTESAIR CONDITIONERS & AIR HANDLING UNITS$93.73 Monthly fee for studios ranging between 1-500 sq. ft. " "$125.66Monthly fee for studios ranging over 500 and up to 1,000 sq. ft. " "$156.56Monthly fee for studios ranging over 1,000 and up to 2000 sq. ft. " "$186.43Monthly fee for studios over2,000 sq. ft.KEYS$5.00First two (2) keys to all Leased spaces with a Lessor installed lock are free. KILNSTBA Monthly fee for tabletop models " TBA Monthly fee for floor modelsNOYES GALLERIES$40.00 Hourly rate for all usersPARKING - LOT #51$30.00 Monthly fee for each permit " " "$5.00 Daily fee for each permitSERVICE (UTILITY) FEE$66.00Flat daily rate for all users if Bldg. is occupied other than normal Bldg. hours.STUDIO #106*$20.00 Tenant rate/hourly for performances relative to lease Same rate if Theatre is used " "$20.00 Tenant rate/hourly for all other arts activities relative to lease Same rate if Theatre is used " "$40.00Tenant rate/hourly for reception relative to Lessee's approved activities. " " $42.00 " "$52.00 Non-Tenant Non-for-Profit or Individual rate/hourly for arts related events.• Thanksgiving Day, Thursday, November 26, 2015• Day After Thanksgiving, Friday, November 27, 2015 • Christmas Eve, Thursday, December 24, 2015• Christmas Day, Friday, December 25, 2015• Labor Day, Monday, September 7, 2015• New Year's Day, Wednesday, January 1, 2015• Day Before Fourth of July, Friday, July 3, 2015Non-Tenant Evanston Non-for-Profit or Individual rate/hourly for arts related eventsOBSERVED HOLIDAYS 2015• Dr. Martin Luther King, Jr.'s Birthday, Monday, January 19, 2015• Memorial Day, Monday, May 25, 2015• Fourth of July, Saturday, July 4, 2015LESSEE: ______________DATE:___________ 276 of 332 To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Subject: Resolution 5-R-15 Authorizing Memorandum of Understanding with the Evanston Arts Center Concerning its Move from the Harley Clarke Mansion; and Harley Clarke Mansion Status Update and Next Steps Date: January 8, 2015 Recommended Action: It is recommended that the City Council: 1) receive this report; 2) adopt Resolution 5-R- 15 authorizing the City Manager to negotiate and execute a memorandum of understanding with the Evanston Arts Center concerning its move from the Harley Clarke Mansion; 3) consider recommendation of the Human Services Committee to solicit additional public input on next options for the Mansion; 4) provide other direction to the City Manager as appropriate. Background: At the December 1, 2014 meeting of the Human Services Committee the City Manager made several recommendations regarding the Evanston Arts Center and the Harley Clarke Mansion. The committee considered and approved 3 of the 4 recommendations and held one, the waiving of permit fees for the new location of the Evanston Arts Center. At its January 5, 2015 meeting, the Human Services Committee recommended to the City Council that the City waive $25,000 of permit fees associated with the Arts Center move from the Mansion. Resolution 5-R-15 authorizes the City Manager to enter into a Memorandum of Understanding implementing the items pertaining to the Arts Center move from the Mansion. In December, the City Manager requested a written update from Illinois Department of Natural Resources (IDNR) on its intentions to complete negotiations for sale of the Harley Clarke mansion and lease of property and has received no response. On January 5, 2015 the City received a letter from the IDNR declining to continue with negotiations for the mansion since it would require the purchase of the building and the land to move forward with the transaction. In addition, the senior staff of IDNR that the For City Council meeting of January 12, 2015 Item H4 Resolution 5-R-15: MOU with Evanston Arts Center & Harley Clarke Mansion Update For Action Memorandum 277 of 332 City has been negotiating with will be leaving the agency in January, 2015 with the election of Governor-elect Rauner and it was unclear what the needs of IDNR would be in a Rauner Administration. With the withdrawal of IDNR, I believe it is prudent to explore other options for the deteriorating property, including estimates for the demolition of the structure. I do not believe the City will find another agency or group that will be able to invest in the needed repairs of the building and have a use consistent with the City Council’s desired future low impact uses of the building. Once the building is vacated by the Evanston Arts Center, I believe the City must move quickly on next steps for the building to not allow it to stand empty for any period of time. At its January 5, 2015 meeting, the Human Services Committee discussed this issue and considered the idea of gathering additional resident input on this issue. In order to have a full discussion of options, the Committee referred the issue of next steps to the full City Council for consideration. Staff is requesting that the City Council consider the Committee’s idea of gathering additional resident input on issue and provide direction to staff as appropriate. I recommend that if additional community dialogue is desired, that a June 1, 2015 deadline be established for decision making by the City Council to coincide with the vacation of the mansion by the Arts Center. Attachment Resolution 5-R-15 278 of 332 1/8/2015 5-R-15 A RESOLUTION Authorizing the City Manager to Negotiate and Execute a Memorandum of Understanding with the Evanston Art Center Concerning its Move from the Harley Clarke Mansion WHEREAS, the City of Evanston owns certain real property commonly known as 2603 Sheridan Road, Evanston, Illinois 60201 (the “Harley Clarke Mansion”) and in 1996 entered into a lease of the property to the Evanston Art Center; WHEREAS, the Evanston Art Center failed, at its sole cost and expense, to maintain and make all necessary repairs and improvements (interior, exterior, structural, non-structural, electrical, and ventilation) to the Harley Clarke Mansion as required by the lease, resulting in potential life-safety hazards in the subject property; WHEREAS, on February 10, 2014, the City Council of the City of Evanston authorized the City Manager to issue a notice of lease termination to the Evanston Art Center for the Harley Clarke Mansion with a lease termination date of January 31, 2015; WHEREAS, this notice of lease termination followed the Evanston Art Center’s failure to comply with the terms of the lease; WHEREAS, the City Manager issued a notice of lease termination letter to the Evanston Art Center for the Harley Clarke Mansion, whereby the lease for the subject property would terminate on January 31, 2015, and the 279 of 332 5-R-15 ~ 2 ~ Evanston Art Center confirmed receipt of and agreed to bound by said termination notice; WHEREAS, as a result of the City of Evanston’s termination of the Harley Clarke Mansion lease, the Evanston Art Center will relocate to another property to operate and headquarter its community cultural center operations; WHEREAS, the Evanston Art Center recently purchased property at 1717 Central Street, Evanston, Illinois, to move its operations from the Harley Clarke Mansion; WHEREAS, in order to facilitate its move from the Harley Clarke Mansion, a move facilitated by the City of Evanston’s notice of lease termination, the Evanston Art Center requests certain assistance; WHEREAS, pursuant to a Memorandum of Understanding to be executed by and between the City of Evanston and the Evanston Art Center, any assistance given to the Evanston Art Center to aid in its relocation from the Harley Clarke Mansion to 1717 Central Street, is given as a result of the City of Evanston’s decision to terminate the lease for the Harley Clarke Mansion; WHEREAS, the City of Evanston as a home rule entity is not bound by the terms of this Resolution or any subsequent Memorandum of Understanding authorized by Resolution to provide similar assistance to any other individuals/entities/organizations that may seek the same in the future; WHEREAS, this Resolution or any subsequent Memorandum of Understanding authorized by this Resolution shall be considered non- precedential, is of no force and effect applicable to any other situation, and that 280 of 332 5-R-15 ~ 3 ~ no third-party beneficiaries shall be held to benefit from such Memorandum of Understanding; and WHEREAS, based on the recommendations made by the Human Services Committee on December 1, 2014 and January 5, 2015 respectively, the City Council of the City of Evanston authorizes the City Manager to provide certain assistance to aid the Evanston Art Center in its move from the Harley Clarke Mansion. NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to negotiate and execute a memorandum of understanding with the Evanston Art Center, in a form approved by the Corporation Counsel, to substantially conform to the following terms: (a) Extend the Harley Clarke Mansion lease from January 31, 2015 to May 31, 2015; (b) Provide additional trash and recycling containers, at no cost, for the Evanston Art Center’s use while it vacates the Harley Clarke Mansion; (c) Provide the Evanston Art Center with $5,000.00 (five thousand dollars) for assistance with professional moving services; and (d) Provide the Evanston Art Center with a total waiver of City of Evanston fees (building permit; fire alarm/sprinkler; water line tap; and fire hydrant) related to its move in an amount not to exceed $25,000.00 (twenty-five thousand dollars) in value. 281 of 332 5-R-15 ~ 4 ~ SECTION 2: That this Resolution 5-R-15 shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Adopted: ________________, 2015 282 of 332 For City Council meeting of January 12, 2015 Item H5 Business of the City by Motion: RFP for Volunteer Animal Shelter Organization For Action To: Honorable Mayor and Members of the City Council From: Richard Eddington, Chief of Police Aretha Barnes, Deputy Police Chief Louis Gergits, Manager of Finance and Budget, Police Department Subject: Consideration of Request for Proposal for Evanston Animal Shelter and Animal Welfare Program (RFP 15-08) Date: January 8, 2015 Recommended Action: The Human Services Committee and the Animal Control Board recommend City Council approval to issue a Request for Proposal to establish a partnership with a volunteer animal organization (VAO) for management of the Evanston Animal Shelter and to provide administration of adoption and related services for cats and dogs. (RFP 15-08) Attachments: RFP 15-08 Memorandum 283 of 332 REQUEST FOR PROPOSAL NUMBER: 15-08 for EVANSTON ANIMAL SHELTER AND ANIMAL WELFARE PROGRAM PROPOSAL DEADLINE: 2:00 P.M., February 27, 2015 Room 4200, Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201 PRE-PROPOSAL MEETING: Non-mandatory 10:00 A.M., January 30, 2015 Evanston Animal Shelter 2310 Oakton Street Evanston, Illinois 60202 SEALED PROPOSALS TO BE RETURNED TO: CITY OF EVANSTON PURCHASING DIVISION, ROOM 4200 LORRAINE H. MORTON CIVIC CENTER 2100 RIDGE AVENUE EVANSTON, ILLINOIS 60201 PHONE (847)866-2935 * FAX (847)448-8128 284 of 332 Table of Contents NOTICE TO PROPOSERS ............................................................................................. 2 1.0 INTRODUCTION ....................................................................................................... 3 2.0 SCOPE OF SERVICES ............................................................................................. 4 2.1 Public Shelter and Adoption Program Operation ............................................... 4 2.2 Animal Intake ........................................................................................................ 4 2.3 Administration ...................................................................................................... 5 2.4 Community Partnerships and Involvement ......................................................... 5 2.5 Adoption, Placement or Transfer of Animals ...................................................... 5 2.6 Fundraising and Marketing ..................................................................................... 6 2.7 Reporting Requirements ......................................................................................... 6 3.0 INSURANCE ............................................................................................................. 7 4.0 SUBMITTAL REQUIREMENTS ................................................................................ 7 4.1 Structure of Agency, Experience and Qualifications ......................................... 8 4.2 Operations and Reporting .................................................................................... 8 4.3 Service Approach ................................................................................................. 9 4.4 Community Involvement .................................................................................... 10 4.5 Efforts toward Sustainability ............................................................................. 10 5.0 EVALUATION CRITERIA ........................................................................................ 10 6.0 SELECTION PROCESS ......................................................................................... 11 7.0 PROPOSED SCHEDULE ....................................................................................... 12 8.0 QUESTIONS REGARDING RFP ............................................................................ 12 9.0 GENERAL TERMS AND CONDITIONS .................................................................. 12 Exhibit A - DISCLOSURE OF OWNERSHIP INTERESTS ............................................ 17 Exhibit B - CONFLICT OF INTEREST FORM ............................................................... 21 Exhibit C - ACKNOWLEDGEMENT OF UNDERSTANDING ........................................ 22 Exhibit D- ANTI-COLLUSION AFFIDAVIT AND PROPOSER’S CERTIFICATION ....... 23 Exhibit E - PROFESSIONAL SERVICES AGREEMENT .............................................. 24 1 285 of 332 CITY OF EVANSTON NOTICE TO PROPOSERS Sealed proposals will be received by the Purchasing Office in Room 4200, Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201, until 2:00 P.M. local time on February 27, 2015. Proposals shall cover the following: The Evanston Animal Shelter and Animal Welfare Program RFP #15-08 The City of Evanston’s Police Department is seeking proposals from experienced organizations for operations of the Evanston Animal Shelter. The contract term desired is for a period of three years. Organizations interested in this RFP are invited to attend a non-mandatory meeting on January 30, 2015, at 10:00 A.M. at the Evanston Animal Shelter, 2310 Oakton Street, Evanston, Illinois 60202. All organizations intending to submit a proposal for this project are encouraged to attend to discuss the proposed work and receive answers to questions related to the project. The full RFP document will be available in the Purchasing Office on January 20, 2015 or via the City’s website: www.cityofevanston.org/business/bids-proposals/ or Demandstar at: www.demandstar.com. The City (the City of Evanston) in accordance with the laws of the State of Illinois, hereby notifies all organizations that it will affirmatively ensure that the contract(s) entered into pursuant to this notice will be awarded to the successful firm without discrimination on the grounds of race, color, religion, sex, age, sexual orientation marital status, disability, familial status or national origin. The City if Evanston reserves the right to reject any or all submittals or to accept the submittal(s) deemed most advantageous to the City. Each Proposer shall be required to submit with his/her proposal a Disclosure of Ownership Interest Statement Form in accordance with Section 1-18-1 et seq. of the City Code. Failure to submit such information may result in the disqualification of such proposal. JacQuera Calvert Purchasing Specialist 2 286 of 332 1.0 INTRODUCTION The City of Evanston, Illinois (City) seeks to establish a partnership with a volunteer animal organization (VAO) for management of the City’s Animal Shelter (Shelter) and administration of its adoption and related services for cats and dogs. The Evanston Animal Control Board (the Board) oversees operation of the Shelter, built in 1987 and located at 2310 Oakton Street, Evanston, working in unison with the City’s two full-time Animal Control Wardens and one part-time Shelter Aide. The Shelter is managed in compliance with all City of Evanston policies and can house 20-25 dogs and 25-30 cats. The Board and the Shelter believe in a No Kill model of animal sheltering. This means every animal at the Evanston Animal Shelter is treated with complete medical care, with the goal of achieving live outcomes for at least 90% of sheltered pets. 2 This philosophy is further reflected in the Shelter’s mission statement: “The Evanston Animal Shelter and Adoption Center is committed to providing compassionate and humane care for Evanston's abandoned, abused and relinquished animals and to find them loving homes through rehabilitation, adoption, foster care and rescue. We further serve the community as a proactive resource for education, counseling and support. We fulfill this mission by striving to provide shelter animals with medical and physical care, enrichment, training and rehabilitation to ensure that animals have the best chance of successful adoption. Our commitment also includes the following goals: programs such as low-cost spay/neuter and vaccination; trap, neuter, return for feral cats; support to senior citizens and other vulnerable populations who can no longer afford to keep their pets; and public education and counseling regarding responsible pet care.” Euthanasia is reserved only for those dogs that are vicious and pose a threat to the public as determined by certified animal behaviorists and the Animal Control Warden and those cats and dogs that are irremediably suffering, in which medical treatment cannot alleviate their condition. Our Live Outcome Rate is calculated by All Live Outcomes (typically adoptions, fosters, transfers to rescues, return to owners) divided by Total Outcomes (live outcomes plus deaths in shelter and euthanasia). At the Evanston Animal Shelter animals with ringworm, parvovirus, feline immunodeficiency virus (FIV), feline leukemia virus (FeLV) and other virulent diseases and lifelong conditions are treated with veterinary care and appropriate protocols. FIV and FeLV cats may be adopted into forever homes. 3 287 of 332 Financial responsibility for the Shelter will be divided between the City and the VAO. The City will be responsible for the payment of utilities, minor repairs, and capital improvements. The VAO will be responsible for operating, administrative, and fund- raising expenses. This is to include, but not limited to the following: • Food and litter • Medical care including initial care, routine care, emergency care, medicine, medical supplies • Pet supplies including harnesses, leashes, kongs, bones, enrichment toys, furniture The contract term desired is for a period of three years. 2.0 SCOPE OF SERVICES The awarded VAO shall adhere to service expectations based upon current practices and public expectations, as follows: 2.1 Public Shelter and Adoption Program Operation Animals in the public shelter and adoption program will be treated with care and respect, and will be provided a clean, comfortable and healthful environment. Programing will be provided to minimize stress levels, and address social and exercise needs, health of the animals being the primary consideration. All cats will receive socialization in and out of cages. All dogs will receive enrichment activities and on-site behavior training. When appropriate, dogs will receive off-site training with approved/vetted trainers at VAO expense. The VAO will develop and follow a clear set of protocols regarding Shelter admission and intake procedures, care and welfare of animals, employee and volunteer conduct, and Shelter operations. This will include, but not limited to staff guidelines, policy statements, operation manuals, and instructional manuals. The VAO will be familiar with the “Guidelines for Standards of Care in Animal Shelters,” published by the Association of Shelter Veterinarians. The VAO will establish convenient and regular business hours, including weekend hours. VAO employees and volunteers will have training or experience appropriate to their positions. The VAO will provide shelter orientation, animal specific basic training, animal specific enhanced training, written training manuals available online and updated as needed. VAO will be responsible for volunteer recruitment, management and supervision. VAO will staff shifts sufficient to provide established care requirements. VAO will establish and maintain Junior Volunteer program. VAO will establish and maintain parent/child volunteer program. VAO will establish programs to leverage Northwestern University volunteer opportunities. The VAO will maintain multiple methods for communication with volunteers. Shelter and adoption facilities will be kept secure. 2.2 Animal Intake Companion animals impounded by the City of Evanston and delivered to the Shelter 4 288 of 332 will be accepted. Stray companion animals delivered to the Shelter by Evanston residents will be accepted up to Shelter capacity as negotiated with City of Evanston. Dogs will be accepted without breed-specific restrictions. Each animal’s physical condition, medical needs and behavior will be assessed upon arrival at the Shelter. Veterinary services will be available at the Shelter for performance, within available resources, of medically necessary treatment. Animals will be vaccinated, treated for fleas and worms, and groomed as necessary for the animal’s health and comfort within 72 hours of in-take. Animals in medical distress at the time of pick-up will be treated by a veterinarian and will be in a medically stable condition before being brought to the Shelter. Aftercare will be the responsibility of the VAO. An animal that is dangerous or suspected of carrying highly infectious disease will be accepted if suitable quarantine areas are available. Animals will be assigned housing with consideration for species, sex, medical condition, behavior and temperament. 2.3 Administration Good recordkeeping and tracking of individual animals will be maintained in the Shelter. The Shelter’s financial accounting will be separate from the financial activity of the VAO. The VAO will coordinate with the City to achieve seamless and efficient data- management across shelter, adoption, enforcement and licensing programs. 2.4 Community Partnerships and Involvement Volunteers, foster families, and rescue organizations comprise important parts of the Shelter program. These aspects of the Shelter program will be encouraged, and recruitment, screening, training and retention of fostering and shelter and adoption volunteers will be provided by the VAO. Partnerships with community groups, veterinary service providers, other animal welfare agencies and rescue groups will be developed and maintained by the VAO. Good customer service is a priority. All internal and external customers will be treated with respect, patience, and consideration. Public lost-and-found reporting opportunities will be provided. 2.5 Ad option, Placement or Transfer of Animals Every reasonable effort will be made to identify each animal’s owner and return the animal to its owner prior to release of the animal through adoption, placement with a rescue agency or transfer to an animal welfare agency. An animal that has been released from the Shelter no longer will be the Shelter’s responsibility. Kittens and puppies will be placed in foster settings as soon as possible. Animals will be held in accordance with the City Code prior to eligibility for adoption, transfer to another animal welfare agency or placement with a rescue group. Minimum holding requirements are as follows: • Unlicensed dogs or dogs whose owners are unknown will be held for 72 hours before being eligible for adoption or transfer. • If a dog’s owner is known, the owner must be notified within 24 hours and the dog must be held for 120 hours after notification to the owner before being eligible for adoption or transfer. • The holding requirement for cats and other animals is 72 hours, the same as 5 289 of 332 for unlicensed dogs. Animals deemed dangerous or which are under legal holds are subject to additional holding requirements. • Adoption is to be promoted through a variety of outreach strategies, to include advertising, internet and offsite events. • Cats and dogs are to be spayed or neutered and micro-chipped as a condition of adoption. • Dogs and cats are to be licensed prior to release from the Shelter. • If any animal that has been transferred to another animal welfare agency, foster family or rescue agency is deemed non-adoptable or is to be euthanized for any reason the VAO will notify the City so as to ascertain whether that animal should be returned to the Evanston Shelter. 2.6 Fundraising and Marketing The VAO is responsible for all fundraising activities. The VAO will actively promote the Evanston Animal Shelter by developing an integrated marketing plan to include social media, marketing materials, adoption events, community partnership events, community outreach/educational events, and other venues. The VAO will establish and maintain a donation box collection team. The VAO will establish and maintain a consolidated database of Shelter supporters to include, but not limited to adopters, donors, fosters, volunteers, and other contributors. 2.7 Reporting Requirements The VAO will use appropriate software to record and effectively maintain/manage Shelter data in cooperation with the City. The software will be compatible with software used by and approved by the City’s Animal Control Staff. Monthly reports on Shelter activities and dispositions of animals will be made by the VAO to the City and will be available to the public. Reports will include the following data: • Number of impounded animals received from animal control staff • Number of stray animals accepted from residents • Number of animals returned to owners • Number of animals adopted • Number and destinations of animals transferred out of shelter to other animal welfare agencies or placed with rescue groups • Number of animals stolen • Number of animals dead upon arrival • Number of animals that died while in care of the shelter • Number of volunteer hours contributed • Summary of donations received • Amount of shelter and adoption fees paid • Number of visits from perspective adopters 6 290 of 332 • Number of requested animal relinquishments from non-Evanston residents • Other data as requested. In coordination with the City of Evanston, the VAO will provide current content for timely public access to information concerning the Animal Shelter, adoption and related services via website. This will include a lost and found register, information on unclaimed animals and animals available for adoption, transfer or placement, monthly data reports, opportunities for volunteer and fostering animals, and other information. A member of the VAO will occupy a position on the Board of Animal Control. There will be a quarterly review between the Board and the VAO for the duration of the three-year contract. 3.0 INSURANCE During the term of this Agreement the VAO will carry and maintain, at the VAO’s own cost but with such companies as are reasonably acceptable to the City, all necessary liability insurance (which shall include as a minimum the requirements set forth below), for damages caused or contributed to by the VAO, and insuring the VAO against claims which may arise out of or result from the VAO’s performance or failure to perform the Services hereunder. The VAO must provide an insurance certificate naming the City of Evanston as an additional insured and will provide a variety of insurances including: • Comprehensive general liability - $3,000,000 combined single limit for each occurrence of bodily injury and property damage – designating the City as Additional Insured • Workers Compensation - Statutory Limits • Automobile Liability - $1,000,000 per occurrence for all claims arising out of bodily injuries or death and property damages. • Errors and omissions or professional liability insurance - $1,000,000 The surety and the insurance company must have not less than an A+ rating from the Alfred M. Best Co., Inc. and be approved by the City of Evanston. The VAO’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice hand-delivered or delivered by registered mail to the City. 4.0 SUBMITTAL REQUIREMENTS In response to a solicitation, respondents should fully answer each question in the items listed below, giving complete information regarding current and relevant references. Answers will be evaluated and scored as outlined in Section 5, Evaluation Criteria. Please restate the question before stating the answer in your written response. 7 291 of 332 4.1 Structure of Agency, Experience and Qualifications a. Name of agency, address, telephone number. b. Please describe the structure and organization of your agency. c. Is your agency a registered 501(c) (3) organization, a public agency, or a private entity? d. How many years has your agency been in operation? e. How many personnel does your agency employ? f. Describe your organization’s experience running an animal-shelter facility. g. Describe your organization’s experience providing adoption services. h. Relate your organization’s experience interacting with: • public agencies, • volunteers, and • agencies and individuals concerned with the welfare of animals. i. Name the person(s) who would be directly responsible to the City and describe their experience and qualifications, including their ability to facilitate complex contractual service needs. Will this person(s) be located at the Shelter? In addition, provide qualifications and experience of other key staff likely to be assigned to provide the services. Describe their roles and duties. j. If a registered 501(c)(3) organization, provide your organization’s Form 990 for the last two years. If your agency is not a 501(c)(3), provide financial data for the last two years in the form of tax forms or annual reports. If this information is not available, provide written explanation of why it is inaccessible. k. What are your live outcome rates for the last two years? If you do not have outcome rates for the last two years, explain why. How do you calculate your live outcome rates? 4.2 Operations and Reporting a. Facilities: • Describe how the Shelter will be utilized and your plans for routine, day to day operations and maintenance. • If you will be using outside facilities in addition to the Shelter, describe them and provide their locations. • If you will not be utilizing the Shelter, describe the facility you will be using. b. Describe how your organization will accomplish the following goals while operating within the Shelter under contract with the City: • Treating the animals with respect and putting their health and welfare foremost. • Providing the animals a clean, comfortable and healthful environment. • Addressing the animals’ social and exercise needs. • Maintaining a low-stress facility for the animals. c. How will you create a comfortable environment for potential adopters, volunteers and staff? d. What level of access will you have to a qualified veterinarian and veterinarian technician? • What hours will they be available at the facility? 8 292 of 332 • If there will not be access to a veterinarian or veterinarian technician at the facility, how will animals be assessed physically upon arrival and cared for medically while in your care? • Describe the coordination of veterinarians, volunteers of the VAO, and Animal Control Wardens for the care of the animals. e. Will your organization be able to accommodate convenient and regular business hours of operation, including weekend hours? Provide your intended hours of operation. f. Detail your timeline for implementation of the services outlined in the specifications. g. What is your capacity to quarantine animals for observation, and what procedures will you use to track custody location, changes in physical condition, and human or other interactions for any animals held as evidence in criminal cases, including abuse, neglect, or vicious animal cases? h. Describe how you will provide public accountability for the disposition of animals sheltered under agreement with the City. i. What software application or other information systems will you use to track animals sheltered and adopted? Describe its ability to grant the public access to view and post lost or found animals, view adoptable animals, and ascertain disposition of sheltered animals. j. Describe how you will keep a detailed inventory of animals, including but not limited to individual identifying code or name, date of intake, type, breed, sex, whether fertile, license if any, microchip information if any, vaccination records, from whom received, owner’s name if known, notation of animal code citations, medical or rehabilitation treatments provided, and whether adopted, transferred, or placed with a rescue agency. k. Describe your capability and experience in providing monthly electronic reports consistent with the required data described in Section 2.6 Reporting Requirements. l. Delineate your strategy for providing public transparency within operations. 4.3 Service Approach a. What is your organization’s animal care, sheltering and adoption philosophy? b. Describe the animal rehabilitation programs your organization would use while providing services. Include medical and behavioral rehabilitation programs. c. State how you would screen adoptive families. d. How will you encourage and advertise adoption opportunities? e. Discuss how your organization will transition adoptable animals into their new homes. f. What approach would you take on the fostering of animals? g. Does your organization have experience working with companion animals including cats, dogs and small animals? Are there companion animals for which your agency would not be able to provide services? 9 293 of 332 4.4 Community Involvement a. How would you engage with and provide outreach to the community at large? b. Describe your organization’s use of volunteers, foster homes and work with rescue organizations. c. How will you recruit, train and utilize community volunteers and foster families? d. How will you develop and maintain community partnerships with other animal welfare organizations, rescue groups. e. How will you screen foster families before placing animals with them? f. Do you have a current foster and volunteer base? If so, how many contacts are within each? g. Describe the training provided to volunteers for basic medical care for the animals such as administering pills or applying eye drops. h. Please provide copies of guidelines, protocols, procedures, and training manuals for employees and volunteers. 4.5 Efforts toward Sustainability The City of Evanston is interested in products and services that lessen the negative impact on human health and the environment. a. Report on your performance in any of the following areas relevant to your organization’s operations and services. [You may include existing reports or other company materials which demonstrate sustainability efforts.] • Green office and energy efficiency practices • Community engagement • Support for underserved populations • Sustainable material sourcing • Waste reduction and prevention (including waste management plans and tactics to reduce, reuse, and recycle) • Water conservation measures • Alternative transportation practices • Mission-related sustainability practices/sustainable business policy b. Discuss how your organization’s efforts might be incorporated into or benefit the work performed for the City. 5.0 EVALUATION CRITERIA The City will select the successful organization through an evaluation process based on the organization’s having met the specifications outlined. A review committee will evaluate in detail all proposals submitted. During the evaluation process the City may require that a respondent’s representative answer questions with regard to the proposal and/or make a formal presentation to the review committee. The review committee will make a contract recommendation based on the criteria set forth below. This contract will be forwarded to the City Council for final approval. 10 294 of 332 The evaluation criteria listed below will be used in the selection of the successful respondent: 1. Structure of Agency, Qualifications and Experience (20 points) 2. Operations and Reporting (20 points) 3. Service Approach (20 points) 4. Community Involvement (15 points) 5. Cost of Services (20 points) 6. Respondent’s Efforts toward Promoting Sustainability (5 points) Written Proposal Total Possible Points: 100 6.0 SELECTION PROCESS The City will select an organization on the basis of its being closely configured to the solicitation submittal requirements and the evaluation criteria stated above, as well as its having demonstrated a willingness to execute an acceptable written contract. The City reserves the right to reject any or all proposals and to request written clarification of proposals and supporting materials from the respondent. While it is the intent of the City to award a single organization, the City reserves the right to award in part or in whole and to select multiple organizations, depending on whichever decision is deemed to be most advantageous to the City. Responses may be rejected if the organization fails to perform any of the following: 1. One or more of the provisions established. 2. Competence, experience, and the ability to provide the services described in the solicitation. 3. Submission, on or before the deadline and fully completed, of all required forms. 4. An oral presentation, upon request 5. Additional information, upon request Discussions and/or interviews may be conducted with responding organizations in order to clarify certain elements. All proposals will be afforded fair and equal opportunity for clarification. In the conduct of such clarification there will be no disclosure of information derived from competing organizations. The selection will be done by the City’s review committee and will be recommended to the City Council for final approval. If the City is unable to reach agreement with the selected organization, the City will discontinue negotiations with the selected organization and begin negotiations with the organization ranked second and so on until an agreement is reached. The organization to be recommended to the City Council will be the one whose proposal is determined to be the most advantageous to the City in consideration of all evaluation factors. Criteria other than those listed will not be factored into the evaluation. 11 295 of 332 7.0 PROPOSED SCHEDULE The tentative schedule and project process is as follows: Solicitation issued ............................................................................. January 20, 2015 Non-mandatory pre-proposal conference and walk-through ............. January 30, 2015 Last day to submit questions ............................................................. February 6, 2015 Final addendum issued ..................................................................... February 13, 2015 Submission due ................................................................................ February 27, 2015 Tentative City Council award of contract ........................................... March 23, 2015 Contract effective .............................................................................. April 1, 2015 8.0 QUESTIONS REGARDING RFP All questions related to this RFP should be submitted in writing to JacQuera Calvert, Purchasing Specialist at Jcalvert@cityofevanston.org with a copy to Deputy Chief Barnes at ABarnes@cityofevanston.org. 9.0 GENERAL TERMS AND CONDITIONS A. Confidentiality In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. The Purchasing Specialist will endeavor to advise the firm of any request for the disclosure of the material so marked with “TRADE SECRET”, “CONFIDENTIAL”, or “PROPRIETARY”, and give the firm or other submitting party the opportunity to seek a 12 296 of 332 court order to protect such materials from disclosure. If the requested material was submitted by a party other than the firm, then the firm shall be solely responsible for notifying the submitting party of the request. The City’s sole responsibility is to notify the firm of the request for disclosure, and the City shall not be liable for any damages resulting out of such disclosure, whether such disclosure is deemed required by law, by an order of court or administrative agency, or occurs through inadvertence, mistake, negligence on the part of the City or its officers, or employees. B. Withdrawal of Proposal Proposals may be withdrawn prior to the submittal deadline. Withdrawal may be attained by written request; however, no offer can be withdrawn within the ninety (90) day period which occurs after the time is set for closing. Proposers who withdraw their proposals prior to the designated date and time may still submit another proposal if done in accordance with the proper time frame. C. Exceptions to Specifications Exceptions to these specifications shall be listed and explained on a separate page titled “Exceptions to Specifications”, which shall be prepared by the Proposer. This page shall then be attached to these documents and submitted at the same time as the proposal. Each exception must refer to the page number and paragraph to which it is relevant. The nature and reasoning of each exception shall be explained in its entirety. Any exceptions to these specifications may be cause for rejection of the proposal. D. Hold Harmless The contractor agrees to hold harmless the City of Evanston and all of its agents, servants, and employees against any and all lawsuits, claims, demands, liabilities, losses, and/or expenses; including court costs and attorneys’ fees on account of injury to any person, or any death resulting from such injury, or any damage to property which may have arisen from work specifically related to the contract and/or project. E. Addenda Any and all changes to these documents are valid only if they are included via written addendum to all respondents. Each respondent should acknowledge receipt of any addenda by indicating same in their proposal submission. Each respondent acknowledging receipt of any addenda is responsible for the contents of the addenda and any changes to the proposal therein. Failure to acknowledge any addenda may cause the proposal to be rejected. Addenda information is available over the internet at www.demandstar.com, or by contacting the Purchasing Office, 847-866-2935. F. Term The contract is for three years. The City may terminate a contract for either cause or convenience. G. Non-Appropriation of Funds 13 297 of 332 The City of Evanston reserves the right to terminate in whole or in part f the contract in the event that sufficient funds to complete the contract are not appropriated by The City of Evanston’s City Council. H. Property of the City All discoveries and documents produced as a result of any service or project undertaken on behalf of the City of Evanston shall become the property of the City. I. Payment Terms The consultant shall submit invoices detailing the services provided, project, professional staff, and hours. Payment shall be made in accordance with the Local Government Prompt Payment Act. Please note that failure to provide a detailed invoice could result in delay of payment and include termination of any agreement. J. Disclosures and Potential Conflicts of Interest The City of Evanston’s Code of Ethics prohibits public officials or employees from performing or participating in an official act or action with regard to a transaction in which he has or knows he will thereafter acquire an interest for profit, without full public disclosure of such interest. This disclosure requirement extends to the spouse, children and grandchildren, and their spouses, parents and the parents of a spouse, and brothers and sisters and their spouses. To ensure full and fair consideration of all proposals, the City of Evanston requires all Proposers including owners or employees to investigate whether a potential or actual conflict of interest exists between the Proposer and the City of Evanston, its officials, and/or employees. If the Proposer discovers a potential or actual conflict of interest, the Proposer must disclose the conflict of interest in its proposal, identifying the name of the City of Evanston official or employee with whom the conflict may exist, the nature of the conflict of interest, and any other relevant information. The existence of a potential or actual conflict of interest does NOT, on its own, disqualify the disclosing Proposer from consideration. Information provided by Proposers in this regard will allow the City of Evanston to take appropriate measures to ensure the fairness of the proposal process. The City requires all Proposers to submit a certification, enclosed with this RFP, that the Proposer has conducted the appropriate investigation and disclosed all potential or actual conflicts of interest. K. Protests Any actual or prospective Proposer, who is aggrieved in connection with the solicitation or award of a contract, may protest to the Purchasing Office. The protest shall be submitted in writing within ten (10) calendar days after such aggrieved person knows or should have known of the facts giving rise thereto.  The Proposer shall submit any protests or claims regarding this solicitation to the Purchasing Office. 14 298 of 332  A pre-bid protest must be filed five (5) days before the bid opening or proposal submittal.  A pre-award protest must be filed no later than ten (10) days after the bid opening date or proposal deadline.  A post-award protest must be filed no later than ten (10) days after the award of the Contract. All claims by a Proposer against the City relating to a contract shall be submitted in writing to the Purchasing Specialist. The City will only consider protests that are properly and timely submitted. All protests or claims must set forth the name and address of the protester, the contract number, the grounds for the protest or claim, and the course of action that the protesting party desires the Purchasing Specialist to take. Statements shall be sworn and submitted under penalty of perjury. L. Authority To Resolve Protests And Contract Claims Protests: The Purchasing Specialist shall have the authority to consider and resolve a protest of an aggrieved Proposer, actual or prospective, concerning the solicitation or award of a contract. The City shall issue a written decision and that decision is final. Contract Claims: The Purchasing Specialist, after consulting with Corporation Counsel, shall have the authority to resolve contract claims, subject to the approval of the City Manager or City Council, as applicable, regarding any settlement that will result in a change order or contract modification. Each Proposer, by submitting a response to this RFP, expressly recognizes the limitations on its rights to protest provided in this Section and expressly waives all other rights and remedies and agrees that the decision on the protest is final and conclusive. If a Proposer disregards, disputes or does not follow the exclusive protest remedies provided in this Section, it shall indemnify and hold the City and its officers, employees, agents and consultants harmless from and against all liabilities, fees and costs, including legal and consultant fees and costs, and damages incurred or suffered as a result of such Proposer’s actions. Each Proposer, by submitting a response to this RFP, shall be deemed to have irrevocably and unconditionally agreed to this indemnity obligation. M. Litigation For purposes of this Section, the following terms are defined as follows: “issue” means any prior or pending litigation or investigation, either civil or criminal, or any governmental agency action or proceeding (the “issue”), which may affect the performance of the services to be rendered herein. For purposes of this Section, an “issue” shall also include any criminal, civil, or administrative penalty or finding imposed 15 299 of 332 against any covered individual. An issue occurring within seven (7) years of the date preceding the date of the Proposer’s response shall be disclosed by the Proposer. “covered individual” means any principal, president, managing partner, or vice- president, affiliated in anyway with the Firm, and the Firm’s employees or subcontractors. All proposers shall identify and describe with particularity any issue. The City, and not Proposer, has the sole discretion to determine whether an issue may affect the performance of the services. Failure of any Proposer to comply with this mandatory obligation shall, at the City’s sole discretion, result in the Proposer’s response being deemed non-responsive and not responsible. Failure of any Proposer to comply with the obligation specified herein may result in the voiding any subsequent contract award to Proposer if the City discovers upon the exercise of its customary due diligence that Proposer failed to comply with the mandatory obligation in this Section. The City reserves all rights to take any other actions in the case of a Proposer’s non-compliance with this Section. N. Subcontractors If any firm submitting a proposal intends on subcontracting out all or any portion of the engagement, that fact, and the name of the proposed subcontracting firm(s) must be clearly disclosed in the proposal. Following the award of the contract, no additional subcontracting will be allowed without the prior written consent of the City of Evanston. O. Contact with City Personnel All Proposers are prohibited from making any contact with the City Manager, City Council, or any other official or employee of the City with regard to the Project, other than in the manner and to the person(s) designated herein. The Purchasing Specialist reserves the right to disqualify any Proposer found to have contacted City Personnel in any manner with regard to the Project. Additionally, if it is determined that the contact with City Personnel was in violation of any provision of 720 ILCS 5/33EE, the matter may be referred to the Cook County State’s Attorney for review and prosecution. P. Costs Incurred The City of Evanston assumes no responsibility or liability for costs incurred by the Proposer prior to the execution of a contract. This includes costs incurred by the Proposer as a result of preparing a response to this RFP. 16 300 of 332 Exhibit A DISCLOSURE OF OWNERSHIP INTERESTS The City of Evanston Code Section 1-18-1 et seq. requires all persons (APPLICANT) seeking to do business with the City to provide the following information with their proposal. Every question must be answered. If the question is not applicable, answer with "NA". APPLICANT NAME: ______________________________________ APPLICANT ADDRESS: ______________________________________ TELEPHONE NUMBER: ______________________________________ FAX NUMBER: ______________________________________ APPLICANT is (Check One) ( ) Corporation ( ) Partnership ( ) Sole Owner ( ) Association Other ( ) ________________________________________________________ Please answer the following questions on a separate attached sheet if necessary. SECTION I - CORPORATION 1a. Names and addresses of all Officers and Directors of Corporation. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 1b. (Answer only if corporation has 33 or more shareholders.) Names and addresses of all those shareholders owning shares equal to or in excess of 3% of the proportionate ownership interest and the percentage of shareholder interest. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material required herein.) _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 17 301 of 332 1c. (Answer only if corporation has fewer than 33 shareholders.) Names and addresses of all shareholders and percentage of interest of each herein. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material requested herein.) ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ SECTION 2 - PARTNERSHIP/ASSOCIATION/JOINT VENTURE 2a. The name, address, and percentage of interest of each partner whose interests therein, whether limited or general, is equal to or in excess of 3%. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 2b. Associations: The name and address of all officers, directors, and other members with 3% or greater interest. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ SECTION 3 - TRUSTS 3a. Trust number and institution. ______________________________________________________________________ 3b. Name and address of trustee or estate administrator. ______________________________________________________________________ ______________________________________________________________________ 18 302 of 332 3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total entity. ______________________________________________________________________ ______________________________________________________________________ SECTION 4 - ALL APPLICANTS - ADDITIONAL DISCLOSURE 4a. Specify which, if any, interests disclosed in Section 1, 2, or 3 are being held by an agent or nominee, and give the name and address of principal. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 4b. If any interest named in Section 1,2, or 3 is being held by a "holding" corporation or other "holding" entity not an individual, state the names and addresses of all parties holding more than a 3% interest in that "holding" corporation or entity as required in 1(a), 1(b), 1(c), 2(a), and 2(b). ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 4c. If "constructive control" of any interest named in Sections 1,2, 3, or 4 is held by another party, give name and address of party with constructive control. ("Constructive control" refers to control established through voting trusts, proxies, or special terms of venture of partnership agreements.) ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ I have not withheld disclosure of any interest known to me. Information provided is accurate and current. ______________________ ______________________________________ Date Signature of Person Preparing Statement 19 303 of 332 ______________________________________ Title ATTEST: ____________________________ Notary Public (Notary Seal) Commission Expires: _____________________ 20 304 of 332 Exhibit B-- CONFLICT OF INTEREST FORM ___________________________________________________, hereby certifies that it has conducted an investigation into whether an actual or potential conflict of interest exists between the bidder, its owners and employees and any official or employee of the City of Evanston. Proposer further certifies that it has disclosed any such actual or potential conflict of interest and acknowledges if bidder/Proposer has not disclosed any actual or potential conflict of interest, the City of Evanston may disqualify the bid/proposal. ______________________________________________________________________ (Name of Bidder/Proposer if the Bidder/Proposer is an Individual) (Name of Partner if the Bidder/Proposer is a Partnership) (Name of Officer if the Bidder/Proposer is a Corporation) The above statements must be subscribed and sworn to before a notary public. Subscribed and Sworn to this _____ day of ______________, 2015. Notary Public Failure to complete and return this form may be considered sufficient reason for rejection of the bid / proposal. 21 305 of 332 Exhibit C - ACKNOWLEDGEMENT OF UNDERSTANDING THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED The undersigned hereby certifies that they have read and understand the contents of this solicitation and attached service agreements, and agree to furnish at the prices shown any or all of the items above, subject to all instructions, conditions, specifications and attachments hereto. Failure to have read all the provisions of this solicitation shall not be cause to alter any resulting contract or to accept any request for additional compensation. By signing this document, the Proposer hereby certifies that they are not barred from bidding on this contract as a result of bid rigging or bid rotating or any similar offense (720 ILCS S/33E-3, 33E-4). Authorized Signature: ........................................................................ Company Name: ............................................................................... .......................................................................................................... Typed/Printed Name: ....................................................................... Date: .................................................................................................. Title: .................................................................................................. .......................................................................................................... Telephone Number:........................................................................... Email: ................................................................................................ Fax Number: ..................................................................................... .......................................................................................................... 22 306 of 332 Exhibit D- ANTI-COLLUSION AFFIDAVIT AND PROPOSER’S CERTIFICATION ______________________________________, being first duly sworn, deposes and says that he is ________________________________________ .......................................................................................................... (Partner, Officer, Owner, Etc.) of ................................................................................................... .......................................................................................................... ________________________________ .......................................................................................................... (Proposer) The party making the foregoing proposal or bid, that such bid is genuine and not collusive, or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person; to fix the bid price element of said bid, or of that of any other bidder, or to secure any advantage against any other bidder or any person interested in the proposed contract. The undersigned certifies that he is not barred from bidding on this contract as a result of a conviction for the violation of State laws prohibiting bid-rigging or bid-rotating. (Name of Bidder if the Bidder is an Individual) (Name of Partner if the Bidder is a Partnership) (Name of Officer if the Bidder is a Corporation) The above statements must be subscribed a sworn to before a notary public. Subscribed and Sworn to this ________ day of _____________________, 2015 __________________________________________ Notary Public Commission Expires: ________________________ Failure to complete and return this form may be considered sufficient reason for rejection of the bid. 23 307 of 332 Exhibit E - PROFESSIONAL SERVICES AGREEMENT CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for [Insert name of the project] (“the Project”) THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this ___ day of ________________, 20___, between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the “City”), and [Insert Professional Service Provider’s name here], with offices located at [Insert address here], (hereinafter referred to as the “Consultant”). COMMENCEMENT DATE Consultant shall commence the Services on ____________ or no later than three (3) DAYS AFTER City executes and delivers this Agreement to Consultant. II. COMPLETION DATE Consultant shall complete the Services by ____________. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. III. PAYMENTS Expenses incurred for the provision of services are the responsibility of the VAO. 24 308 of 332 IV. DESCRIPTION OF SERVICES Consultant shall perform the services (the “Services”) set forth here: operation of the Evanston Animal Shelter as defined by RFP15-08 and as set forth in VAO response to this RFP. V. GENERAL PROVISIONS A. Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City’s direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Consultant is an independent Consultant and is solely responsible for all taxes, withholdings, and other statutory or contractual obligations of any sort, including but not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non-party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its subconsultants provide false information, or fail to be or remain in compliance with this Agreement, the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all performance guarantees as respects Consultant’s work and all indemnity and insurance requirements. The Consultant shall obtain prior approval from the City prior to subcontracting with any entity or person to perform any of the work required under this Agreement. If the Consultant subcontracts any of the services to be performed under this Agreement, the subconsultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of 25 309 of 332 to another entity or person without the City’s prior written consent. The Consultant shall be responsible for the accuracy and quality of any subconsultant’s work. All subconsultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every subconsultant that does work or provides Services under this Agreement. The Consultant shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by OSHA relative to this Project, as necessary. Consultant shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B. Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services, (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C. Termination. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non-appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein. D. Independent Consultant. Consultant’s status shall be that of an independent Consultant and not that of a servant, agent, or employee of City. Consultant shall not 26 310 of 332 hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto. E. Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. F. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Consultant shall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Consultant may retain copies of the same for Consultant’s own general reference. G. Payment. Expenses incurred for provision of services is the responsibility of the VAO. H. Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Consultant shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. 27 311 of 332 I. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subConsultants’ work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. 28 312 of 332 J. Insurance. Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not less than $3,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Section. The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy(ies) which name the City as an Additional Insured for all of Consultant’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Consultant and its subcontractors from the requirements set forth herein. Consultant expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. K. Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party 29 313 of 332 unless Consultant shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. L. Use of City’s Name or Picture of Property. Consultant shall not in the course of performance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party. M. No Assignments or Subcontracts. Consultant shall not assign or subcontract all or any part or its rights or obligations hereunder without City’s express prior written approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City. N. Compliance with Applicable Statutes, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statutes, ordinances and regulations, at Consultant’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of Consultant’s officers, employees, subcontractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. O. Liens and Encumbrances. Consultant, for itself, and on behalf of all subcontractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City 30 314 of 332 property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all subcontractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by City. Consultant shall protect City from all liens for labor performed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any subConsultant, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services. P. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. Q. Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding. R. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. S. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. T. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. U. Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. 31 315 of 332 V. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. VI. EQUAL EMPLOYMENT OPPORTUNITY In the event of the Consultant’s noncompliance with any provision of Section 1-12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Consultant agrees as follows: A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B. That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII. SEXUAL HARASSMENT POLICY The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A. The illegality of sexual harassment; B. The definition of sexual harassment under State law; C. A description of sexual harassment utilizing examples; D. The Consultant’s internal complaint process including penalties; E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and 32 316 of 332 F. Protection against retaliation as provided to the Department of Human Rights. VIII. CONSULTANT CERTIFICATIONS A. Consultant acknowledges and agrees that should Consultant or its subconsultant provide false information, or fail to be or remain in compliance with the Agreement, the City may void this Agreement. B. Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. C. If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction. D. Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4). E. In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F. Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G. If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement. H. Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. IX. INTEGRATION This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the 33 317 of 332 opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof. IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. CONSULTANT: CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 By ________________________ By:________________________ Its: ________________________ Its: City Manager FEIN Number: _______________ Date: _____________________ Date: _______________________ 34 318 of 332 For City Council meeting of January 12, 2014 Item O1 Ordinance 151-O-14: Merging of Evanston Arts Council and Public Art Committee For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Jennifer Lasik, Cultural Arts Coordinator; Subject: Ordinance 151-O-14, Amending the City Code and Merging the Evanston Arts Council and the Public Art Committees Date: December 8, 2014 Recommended action: The Rules Committee and staff recommend City Council adoption of Ordinance 151-O- 14, which amends the City Code to merge the Evanston Arts Council and the Public Art Committee into one committee. This ordinance was introduced at the December 8, 2014 City Council meeting. Background: The City of Evanston has two sections of code that deal with the arts. Title 2, Chapter 1 establishes the Evanston Arts Council and outlines its responsibilities and scope. Title 7, Chapter 16 outlines a program for “Public Works of Art” and establishes a Public Art Committee to oversee the program. Staff has evaluated the roles and responsibilities of the Evanston Arts Council and the Public Art Committee and has held numerous conversations with the members of the two committees about how to maximize communication, efficiency and effectiveness. Both the Evanston Arts Council and the Public Art Committee have voted to send joint recommendations to the City Council for the above action. Discussion: Currently, the City of Evanston has a mayorally-appointed Arts Council and a mayorally- appointed Public Art Committee which each meet once per month (with various other subcommittee meetings.) Merging the committees so that all members will simply sit on the Evanston Arts Council and using working groups to accomplish tasks and projects related to the “Public Works of Art” program will allow the program to be more strategic and more central to the goals Memorandum 319 of 332 and vision of the Arts Council. It will also strengthen and streamline the advisory and legislative capacity of the Evanston Arts Council and will maximize staff time and focus. Legislative History: On December 1, 2014, the City of Evanston Rules Committee approved the changes to the ordinance, with one amendment, changing the requisite number of Arts Council members from 15 to 12. Attachments: Ordinance 151-O-14 Page 2 of 2 320 of 332 11/25/2014 12/2/2014 151-O-14 AN ORDINANCE Amending City Code Title 2, Chapter 1“Arts Council” And Amending City Code Title 7, Chapter 16 “Works of Art” NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: SECTION 1: Title 2, Chapter 1 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: CHAPTER 1. ARTS COUNCIL 2-1-1. ESTABLISHMENT. There is hereby established the Evanston Arts Council which shall be composed of twelve (12) fifteen (15) members to be appointed by the Mayor with the advice and consent of the City Council. No person shall be eligible for appointment to the Arts Council unless such person be a resident of the City or is employed within the City in a position other than Alderman, officer or employee of the City. 2-1-2. RATIONALE. The Arts Council shall encourage the involvement of citizens in artistic expression and aid in the coordination of private and public artistic and cultural endeavors in order to increase public support of such activities. 2-1-3. TERMS OF OFFICE. All appointees to the Arts Council shall serve terms of three (3) years or until their successors are appointed and confirmed; provided, however, that initially, three (3) members shall be appointed for terms of one year; three (3) members shall be appointed for terms of two (2) years; and three (3) members shall be appointed for terms of three (3) years. The six (6) members appointed pursuant to Ordinance 36-0-00 shall be appointed as follows: 2-1-4. POWERS. The Evanston Arts Council shall be vested with the following powers. 321 of 332 151-O-14 (A) To maintain an office properly equipped to discharge its functions. (B) To have a director and suitable staff appointed by the City Manager in consultation with the Arts Council. (C) To recommend to the City Council, annually and at such other times as it deems advisable, municipal assistance for artists, art organizations and cultural organizations located within the City; provided, however, that such recommendation shall not impinge upon nor limit the powers of such organizations to conduct private fundraising activities among the citizens of the City. (D) To review requests for and to grant financial and services support to individuals and organizations for arts and cultural purposes. (E) To coordinate, insofar as the individual organizations choose to participate, the activities of all artistic and cultural organizations within the City. (F) To sponsor and conduct, with or without admission charge, all types of exhibitions, shows, productions, displays and facilities pertaining to the visual and performing arts and related cultural activities. (G) To advise the Mayor, the City Council and the appropriate boards and commissions as to the adequacy and availability of space for the presentation of artistic and cultural activities and as to possible means of satisfying such unmet needs. (H) To adopt rules for meetings, the transaction of its business and to keep a record of its transactions, findings and determinations. (I) To perform any other acts or engage in other transactions prescribed by the ordinances of the City as to subsequent action of the City Council, and to have all powers necessary to or incidental to the foregoing. (J) To prepare and recommend to the City Council a comprehensive plan of cultural improvements looking to the present and future. The Arts Council shall make an annual report of its objectives and accomplishments. (K) To administer the City’s Public Art Program, including the following: 1. Administer the public art program and public art plan, with assistance and guidance from the Public Works Department and other departments responsible for specific construction projects. The public art plan, reviewed and revised annually, will include a plan for the development of a public art project or projects for each construction project. 2. Recommend specific guidelines for public art projects to include: a. Process for community participation in all phases of the public art project including, but not limited to, site selection, artist selection and dedication. b. Contractual details for the commissioning or purchase of works of art. c. Projected time line for each public art project. 3. Review design, execution and installation of works of art for public art projects. 322 of 332 151-O-14 4. Advise private developers in the selection of works of art for settings accessible to the public. 5. Oversee the process as part of the public art program for the removal and deaccessioning of works of art from the City art collection. 2-1-5. FUNDING PROVISIONS. The City Council shall determine its annual level of funding of the Evanston Arts Council. The Evanston Arts Council programs shall be funded, as much as possible, from funds other than those from the general fund of the City. None of the above sections, without prior approval by the City Council, shall include the power to obligate the City for compensation to any person, organization or agency. 2-1-6. PUBLIC ART PROGRAM (WORKS OF ART). The City Council acknowledges that works of art enhance the visual and sensory environment in the City, contributing thereby to the quality of life in the City. Works of art accessible to the public stimulate the economy of the City. The City Council therefore acknowledges and adopts as public policy for the City an undertaking to provide works of art in public places and facilities to an extent which is reasonable and proper using available public and private funds and in accord with a public process. Thus the purpose of this Chapter shall be as follows: (A) To provide a process by which the City shall acquire and maintain works of art, including but, not limited to, commissioning works of art; (B) To identify and administer a Public Art Fund for acquisition, maintenance and disposition of works of art; (C) To establish and administer a Public Art Plan and a public art program; (D) To dispose of works of art. 2-1-7. DEFINITIONS. The following definitions shall pertain to this Chapter: ARTS COUNCIL. The Evanston Arts Council. CITY ART COLLECTION. All works of art which are owned and maintained by the City of Evanston, pursuant to this Chapter. COMMITTEE. The Public Art Committee of the Evanston Arts Council, established as a subcommittee of the Arts Council acting in an advisory capacity to the Arts Council and City Council, with membership appointed by the Mayor. 323 of 332 151-O-14 CONSTRUCTION PROJECT. Any capital project at least fifty percent (50%) of the cost of which is paid by the City of Evanston which results in the construction of a new building having one or more floors and wherein the cost of construction exceeds one million dollars ($1,000,000.00). PUBLIC ART FUND. A dedicated interest-bearing account within the City General Fund into which shall be deposited all art funding authorized by this Chapter together with other monies as the City Council shall authorize for works of art as well as funds contributed to the City for works of art. PUBLIC ART PLAN. The written plan outlining all proposed public art projects coincident with and as an adjunct to the Capital Improvements Plan of the City of Evanston including the location, budget, projected selection process and other factors established by the public art program for each public art project. PUBLIC ART PROGRAM. The written policies and procedures which provide for the systematic recommended collection and recommended expenditure of public funds and funds donated to the City for the purchase of works of art; the maintenance of works of art for a public art project; the administration of the Public Art Plan for which designated funds are being deposited into the interest-bearing Public Art Fund; and the disposition of works of art. PUBLIC ART PROJECT. Any single project identified in the public art plan and involving the policies and procedures of the public art program which results or may result in the installation of a work of art as part of the City art collection. WORKS OF ART. All forms of original, artist-produced creations of visual art, including, but not limited to, sculpture, murals, mosaics, paintings, earthworks, etc. Not included in this definition are reproductions of original works of art; decorative, ornamental or functional elements which are designed by a building architect; mass produced objects; and directional or other functional elements, such as supergraphics, signing, color coding and maps, except where an artist is employed. (Ord. No. 87-0-94) 324 of 332 151-O-14 2-1-8. PUBLIC ART PROJECTS. The Arts Council shall prepare a Public Art Program and a Public Art Plan which shall include an identification of known, projected and recommended public art projects. All construction projects shall have recommended public art project(s) associated therewith which shall be included in the Public Art Plan. The goal for funds from public revenue sources for each public art project associated with each construction project may be up to but no more than one percent (1%) of the cost of any such construction project as estimated in the most recent Capital Improvements Plan of the City. The total estimated cost of any construction project hereunder shall exclude amounts for real property acquisition, demolition, furniture, financing costs, streets, sewers and infrastructure construction, if any. The total estimated cost of a construction project for which funding is determined for each public art project shall include actual construction costs, design fees, construction management and other related costs of the construction project. 2-1-9. RESPONSIBILITIES. To carry out its responsibilities hereunder, the Arts Council shall: (A) Develop and recommend policies, guidelines and processes for the implementation of the public art program. Policy issues shall include but not be limited to the following: 1. Method of selection of artists and art for each public art project; 2. Incentives for the inclusion of works of art in private developments; 3. Maintenance and conservation of works of art; 4. Deaccessioning and removal of works of art where necessary; 5. Acquisition of private funding, gifts, exhibits and loan of works of art. (B) Develop a Public Art Plan in concert with the most recent Capital Improvements Plan. (C) Review, revise as appropriate, and recommend for adoption by the City Council, the adoption of a public art program and a Public Art Plan; funding of public art projects; selection of artists and/or works of art for public art projects; allocation of payments for the design, execution and placement of works of art and such other acts consistent with this Chapter. 2-1-10. CULTURAL ARTS COORDINATOR. The City may employ a Cultural Arts Coordinator to work closely with the Arts Council, other originating agencies and departments, private developers, and artists. 325 of 332 151-O-14 2-1-11. CITY COORDINATION. The Cultural Arts Coordinator will work closely with the Arts Council, other originating agencies and departments, private developers, and artists to manage details of contracts, specifications, time tables, fee schedules, and other aspects of public art projects. 2-1-12. PENALTY. (A) It shall be unlawful for any person to remove without authorization, deface, paint over, or otherwise damage any public art in the City. Any person who shall be found to have violated any of the provisions of this Chapter shall be guilty of an offense punishable as follows: 1. The fine for a first violation is two hundred dollars ($200.00). 2. The fine for a second violation is five hundred dollars ($500.00). 3. The fine for a third or subsequent violation is seven hundred fifty dollars ($750.00). (B) The fines provided for herein shall not be construed as limiting the power of an administrative hearing officer to impose other penalties and remedies as provided for by applicable legislation. In addition, to the fines specified above, any person found to have violated this Chapter shall pay for all costs to replace the public art. (C) Administration: The Cultural Arts Coordinator or his/her designee is charged with the administration of this Subsection. SECTION 2: Title 7, Chapter 16 of the Evanston City Code of 2012, as amended, is hereby further amended and deleted in its entirety: CHAPTER 16. WORKS OF ART 7-16-1. PURPOSE. The City Council acknowledges that works of art enhance the visual and sensory environment in the City, contributing thereby to the quality of life in the City. Works of art accessible to the public also stimulate the economy of the City. The City Council therefore acknowledges and adopts as public policy for the City an undertaking to provide works of art in public places and facilities to an extent which is reasonable and proper using available public and private funds and in accord with a public process. Thus the purpose of this Chapter shall be as follows: (A) To provide a process by which the City shall acquire and maintain works of art, including but, not limited to, commissioning works of art; 326 of 332 151-O-14 (B) To identify and administer a Public Art Fund for acquisition, maintenance and disposition of works of art; (C) To establish and administer a Public Art Plan and a public art program; (D) To dispose of works of art. 7-16-2. DEFINITIONS. The following definitions shall pertain to this Chapter: ARTS COUNCIL. The Evanston Arts Council. CITY ART COLLECTION. All works of art which are owned and maintained by the City of Evanston, pursuant to this Chapter. COMMITTEE. The Public Art Committee of the Evanston Arts Council, established as a permanent body of the Arts Council acting in an advisory capacity to the Arts Council and City Council, with membership appointed by the Mayor. CONSTRUCTION PROJECT. Any capital project at least fifty percent (50%) of the cost of which is paid by the City of Evanston which results in the construction of a new building having one or more floors and wherein the cost of construction exceeds one million dollars ($1,000,000.00). PUBLIC ART FUND. A dedicated interest-bearing account within the City General Fund into which shall be deposited all art funding authorized by this Chapter together with other monies as the City Council shall authorize for works of art as well as funds contributed to the City for works of art. PUBLIC ART PLAN. The written plan outlining all proposed public art projects coincident with and as an adjunct to the Capital Improvements Plan of the City of Evanston including the location, budget, projected selection process and other factors established by the public art program for each public art project. PUBLIC ART PROGRAM. The written policies and procedures which provide for the systematic recommended collection and recommended expenditure of public funds and funds donated to the City for the purchase of works of art; the maintenance of works of art for a public art project; the administration of the Public Art Plan for which designated funds 327 of 332 151-O-14 are being deposited into the interest-bearing Public Art Fund; and the disposition of works of art. PUBLIC ART PROJECT. Any single project identified in the public art plan and involving the policies and procedures of the public art program which results or may result in the installation of a work of art as part of the City art collection. WORKS OF ART. All forms of original, artist-produced creations of visual art, including, but not limited to, sculpture, murals, mosaics, paintings, earthworks, etc. Not included in this definition are reproductions of original works of art; decorative, ornamental or functional elements which are designed by a building architect; mass produced objects; and directional or other functional elements, such as supergraphics, signing, color coding and maps, except where an artist is employed. (Ord. No. 87-0-94) 7-16-3. PUBLIC ART FUND. There is hereby created and established a dedicated interest-bearing account designated the public art fund, within the general fund into which shall be deposited monies described in this Chapter, other monies as the City Council shall designate, and such contributions, gifts and grants from individuals, groups and corporations as may be voluntarily contributed for public art projects. Contributions, gifts and grants to the City deposited into the public art fund shall be administered according to the public art program and public art plan. Contributions, gifts and grants may be used as part of the total allocation for public art projects associated with specific construction projects. Monies from the public art fund shall be expended for the selection, acquisition, installation, display, maintenance and disposition of works of art for any public art project and for the administration of the public art program and public art plan. Administrative costs associated with the public art program should be budgeted from noncity funds whenever possible. 7-16-4. PUBLIC ART COMMITTEE. (A) Composition; Appointment; Qualifications. The mayor shall appoint, with approval of the City Council, a standing committee of fifteen (15) members. Members of the public art committee shall reside or work in Evanston. The committee shall include at least eight (8) art professionals as well as representatives from the fields of architecture, landscape architecture, City planning, and/or engineering. Appointees shall have knowledge of contemporary public art, architecture, land use and City planning, and the Evanston community. From time to time, department heads from 328 of 332 151-O-14 other City departments, agencies, and from other boards and commissions shall be asked to serve as advisors to the public art committee on an interim basis when a public art project involving their particular department or agency is anticipated. A member of the Arts Council shall be appointed as one of the fifteen (15) committee members. In addition, the chair of the public art committee will sit as an ex officio member of the Evanston Arts Council, if not already an appointed member of the Evanston Arts Council. The public art committee will annually elect its own chair. (B) Terms Of Office; Vacancies. All appointees to the committee shall serve terms of three (3) years or until their successors are appointed and confirmed; provided, however, that initially, three (3) members shall be appointed for terms of one year; three (3) members shall be appointed for terms of two (2) years; and three (3) members shall be appointed for terms of three (3) years. The six (6) members appointed pursuant to Ordinance 80-0-00 shall be appointed as follows: three (3) members for terms of three (3) years; and three (3) members for terms of two (2) years. Members of the committee shall not serve for more than two (2) full terms, and vacancies shall be filled for the remaining portion of a vacant term by the mayor with approval of the City Council. All members shall serve as volunteers. (C) Functions. The public art committee will operate as a standing committee of the Arts Council. The primary purpose of the committee is to prepare and administer the public art program, the public art plan and public art projects under the direction of the Arts Council and pursuant to approval of the City Council. Functions further include, but are not limited to: 1. Developing of a public art program and a public art plan, with assistance and guidance from the Public Works Department and other departments responsible for specific construction projects. The public art plan, reviewed and revised annually, will include a plan for the development of a public art project or projects for each construction project. 2. Recommending specific guidelines for public art projects to include: a. Process for community participation in all phases of the public art project including site selection, artist selection and dedication. b. Contractual details for the commissioning or purchase of works of art. c. Projected time line for each public art project. 3. Reviewing design, execution and installation of works of art for public art projects. 4. Advising private developers in the selection of works of art for settings accessible to the public. 5. Overseeing the process as part of the public art program for the removal and deaccessioning of works of art from the City art collection. 329 of 332 151-O-14 7-16-5. PUBLIC ART PROJECTS. The Public Art Committee, with advice and consent of the Arts Council, shall prepare a public art program and a Public Art Plan which shall include an identification of known, projected and recommended public art projects. All construction projects shall have recommended public art project(s) associated therewith which shall be included in the Public Art Plan. The goal for funds from public revenue sources for each public art project associated with each construction project may be up to but no more than one percent (1%) of the cost of any such construction project as estimated in the most recent Capital Improvements Plan of the City. The total estimated cost of any construction project hereunder shall exclude amounts for real property acquisition, demolition, furniture, financing costs, streets, sewers and infrastructure construction, if any. The total estimated cost of a construction project for which funding is determined for each public art project shall include actual construction costs, design fees, construction management and other related costs of the construction project. 7-16-6. ARTS COUNCIL AUTHORITY. To carry out its responsibilities hereunder, the Arts Council shall: (A) Administer the Public Art Committee and assist the Committee to develop and recommend policies, guidelines and processes for the implementation of the public art program. Policy issues shall include but not be limited to the following: 1. Additional qualifications for future appointments to the Committee; 2. Method of selection of artists and art for each public art project; 3. Incentives for the inclusion of works of art in private developments; 4. Maintenance and conservation of works of art; 5. Deaccessioning and removal of works of art where necessary; 6. Acquisition of private funding, gifts, exhibits and loan of works of art. (B) Direct the Public Art Committee to develop a Public Art Plan in concert with the most recent Capital Improvements Plan. (C) Review, revise as appropriate, and recommend for adoption by the City Council, upon receipt from the Committee, the adoption of a public art program and a Public Art Plan; funding of public art projects; selection of artists and/or works of art for public art projects; allocation of payments for the design, execution and placement of works of art and such other acts consistent with this Chapter. 7-16-7. PUBLIC ART COORDINATOR. The City may employ a Public Art Coordinator to work closely with the Committee, other originating agencies and departments, private developers, and artists to manage details of contracts, specifications, time tables, fee schedules, and other aspects of 330 of 332 151-O-14 public art projects. The Coordinator shall report to the Executive Director of the Arts Council. 7-16-8. PENALTY. (A) It shall be unlawful for any person to remove without authorization, deface, paint over, or otherwise damage any public art in the City. Any person who shall be found to have violated any of the provisions of this Chapter shall be guilty of an offense punishable as follows: 1. The fine for a first violation is two hundred dollars ($200.00). 2. The fine for a second violation is five hundred dollars ($500.00). 3. The fine for a third or subsequent violation is seven hundred fifty dollars ($750.00). (B) The fines provided for herein shall not be construed as limiting the power of an administrative hearing officer to impose other penalties and remedies as provided for by applicable legislation. In addition, to the fines specified above, any person found to have violated this Chapter shall pay for all costs to replace the public art. (C) Administration: The Director of Parks, Recreation and Community Development ("Director") or his/her designee is charged with the administration of this Subsection. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 331 of 332 151-O-14 SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2014 Adopted:___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 332 of 332