HomeMy WebLinkAboutccpacket20151123CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, November 23, 2015
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee meets at 7:15 p.m.
City Council meeting will convene after conclusion of the P&D meeting.
ORDER OF BUSINESS
(I)Roll Call – Begin with Alderman Tendam
(II)Mayor Public Announcements and Proclamations
Delta Sigma Theta Sorority Inc. Evanston North Shore Alumnae Chapter “Red
and White Day”
(III)City Manager Public Announcements
Promotion of Captain Paul Polep to Fire Department Division Chief
Promotion of Sergeant Melissa Sacluti to Police Commander
Shop Evanston for the Holidays & Small Business Saturday, November 28
Holiday Trash Collection Schedule
Snow Plan Presentation
City Department Organizational Update
(IV)Communications: City Clerk
(V)Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
(VI)Special Order of Business: Emerson/Ridge/Green Bay Viaduct Street Light
Options
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City Council Agenda November 23, 2015 Page 2 of 8
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Grover
Planning & Development - Alderman Tendam
Human Services - Alderman Grover
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) Approval of Emerson/Ridge/Green Bay Pedestrian Street Light Options
Staff recommends City Council select a preferred pedestrian light style to be
incorporated into the Emerson/Ridge/Green Bay Road Intersection
Improvements to be bid by the Illinois Department of Transportation in March
2016 for construction beginning May 2016. Staff will give a presentation of the
various options available.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting November 9, 2015
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through November 1, 2015 $2,581,399.48
(A2) FY2015 City of Evanston Bills – November 24, 2015 $4,925,231.66
For Action
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City Council Agenda November 23, 2015 Page 3 of 8
(A3.1) Approval of Contracts for Water Treatment Chemicals for FY2016 (Bid 15-
57)
Staff recommends that City Council authorize the City Manager to execute
contracts with the following five vendors to supply water treatment chemicals in
response to Bid 15-57: 1) Univar USA (8201 S 212th St, Kent, WA) in the amount
of $148,844.50 to supply aluminum sulfate (alum); 2) Alexander Chemical (1901
Butterfield Road, Downers Grove, IL) in the amount of $35,063 to supply
chlorine; 3) Mosaic-Fishhawk (13830 Circa Crossing Dr, Lithia, FL) in the amount
of $123,600 to supply HFS acid (fluoride); 4) Polydyne Inc. (One Chemical Plant
Road, Riceboro, GA) in the amount of $19,200 to supply polymer; and 5) Carus
Corporation (315 Fifth Street, Peru, IL) in the amount of $91,744.80 to supply
blended phosphate. The total of these proposed purchases is $418,452.30.
Funding is provided by the Water Fund.
For Action
(A3.2) Approval of Purchase of Insurance/Renewals for Property, Excess Liability
& Excess Worker’s Compensation for Fiscal Year 2016
Staff recommends City Council approval to purchase the outlined policies at a
total cost of $531,440. The policies will renew all insurance coverage for the City
for Fiscal Year 2016. All coverage exclusive of Worker’s Compensation is
budgeted at $490,000, and Worker’s Compensation is budgeted at $130,000, for
a FY2016 total of $620,000. Funding is provided by the Insurance Fund Business
Unit 7800, Object Codes 62615 & 66044.
For Action
(A3.3) Approval of Contract with Bolder Contractors, Inc. for Sheridan Road Water
Main Lining (Bid No. 15-60)
Staff recommends City Council authorize the City Manager to execute a contract
for the Sheridan Road Water Main Lining with Bolder Contractors, Inc. (316 Cary
Point Drive, Cary, IL) in the amount of $3,767,440. Funding will be provided from
the Water Fund (Account 513.71.7330.65515 – 415450).
For Action
(A3.4) Approval of Agreement with the Youth Job Center of Evanston Inc. for
2015-16 Building Career Pathways to Sustainable Employment Program
Staff recommends that City Council authorize the City Manager to execute the
2015 agreement with the Youth Job Center of Evanston Inc. (YJC) (1114 Church
Street, Evanston, IL) to provide fifteen disconnected and unemployed young
adults who are low to moderate income Evanston residents (ages 18-25) with a
career pathway plan that leads to educational/work trade certification, etc., in an
amount not to exceed $80,000 for FY 2015-16. Funding is budgeted in Parks,
Recreation and Community Services, Account 100.30.3215.62490.
For Action
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City Council Agenda November 23, 2015 Page 4 of 8
(A3.5) Approval of Increased Allocation for a Back-up Building Inspection and
Plan Review Services Contract (SAFEbuilt)
Staff recommends City Council authorization for the City Manager to execute an
increase to the back-up Building Inspection and Plan Review Services contract
agreement from $20,000 to a not to exceed amount of $40,000 with SAFEbuilt,
Inc. (3755 Precision Drive, Suite 140, Loveland, CO). The FY 2015 cost of back-
up plan review and inspection services is expected to exceed the allocated
budget amount of $25,000. The additional expense will be covered by a residual
balance in designated Community Development Department accounts.
For Action
(A3.6) Approval of Emergency Engineering Services for Police/Fire Headquarters
Data Center
Staff recommends approval of agreement for engineering services for emergency
improvements to the Police/Fire Headquarters Data Center in the amounts of
$24,500 with McGuire Engineers (300 South Riverside Plaza, Suite, 1650,
Chicago, IL). Funding is provided by FY2015 Facilities Contingency Account
(415.26.4150.62145.415179).
For Action
(A3.7) Approval of Emergency UPS Pre-Purchase for Police/Fire Headquarters
Data Center
Staff recommends approval of an emergency pre-purchase for contractor
reassignment of a new 40kVA UPS (uninterruptible power supply) unit for the
Police/Fire Headquarters Data Center in the amount of $40,850 from Kramer
Datapower Inc. (530 Keystone Drive, Warrendale, PA). Funding is provided by
FY2015 Facilities Contingency Account (415.26.4150.65502.415179).
For Action
(A4) Approval of Change Order #1 with Havey Communications for Emergency
Lighting and Sirens (Bid #13-15)
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 to the contract for the purchase of emergency lighting,
sirens and after-market products and services with Havey Communications Inc.,
(28835 Herky Drive # 117, Lake Bluff, IL). This Change Order will expand the
scope of the contract to include the installation of equipment for 4 additional
police vehicles purchased in 2015. The cost of this change order is not to exceed
$28,904. Funding is provided by the Fleet Maintenance Fund
(600.26.7710.65060).
For Action
(A5) Approval of Revisions to Street Sweeping Schedule
The Parking & Transportation Committee and staff recommend revising the City’s
street sweeping schedule in order to encourage compliance, ensure the streets
are cleaned of seasonal organic matter, and create clearer communication to
residents, visitors, and workers.
For Action
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City Council Agenda November 23, 2015 Page 5 of 8
(A6) Resolution 104-R-15: Fiscal Year 2016 Budget of the City of Evanston
Staff recommends that City Council adopt Resolution 104-R-15 adopting the FY
2016 Budget of the City of Evanston, in the amount of $304,494,806.
For Action
(A7) Ordinance 136-O-15: City of Evanston 2015 Tax Levy
Staff requests adoption of Tax Levy Ordinance 136-O-15, which levies the
annual property tax for General Fund Operations, Illinois Municipal Retirement
Fund, Police and Fire Pension Funds, and General Assistance Fund. This
ordinance was introduced at the October 24, 2015 City Council meeting.
For Action
(A8) Ordinance 137-O-15: 2015 Special Service Area #4 Tax Levy
Staff requests adoption of Tax Levy Ordinance 137-O-15, which levies the
annual property tax for Special Service Area #4. This ordinance was introduced
at the October 24, 2015 City Council meeting.
For Action
(A9) Ordinance 138-O-15: 2015 Special Service Area #6 Tax Levy
Staff requests adoption of Tax Levy Ordinance 138-O-15, which levies the
annual property tax for Special Service Area #6. This ordinance was introduced
at the October 24, 2015 City Council meeting.
For Action
(A10) Ordinance 139-O-15: Evanston Public Library 2015 Tax Levy
The Library Board requests adoption of Tax Levy Ordinance 139-O-15 which
levies the annual property tax for the Evanston Public Library. This ordinance
was introduced at the October 24, 2015 City Council meeting.
For Action
(A11) Ordinance 151-O-15, Amending Section 10-11-8, Schedule VIII (A), Parking
Prohibited at all times to Include Barton Avenue, both Sides, Howard Street
North to the First Alley.
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 151-O-15 prohibiting parking on the 100 block of Barton
Avenue. This ordinance was introduced at the November 9, 2015 City Council
meeting.
For Action
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City Council Agenda November 23, 2015 Page 6 of 8
(A12) Ordinance 152-O-15, Amending Section 10-11-22, Schedule XXII (B) to
Include Dobson Street, West of Ridge Avenue to the Dead End, and Barton
Avenue from the First Alley North of Howard Street to the CTA Right of
Way.
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 152-O-15 establishing residents only parking on Barton
Avenue and Dobson Street. This ordinance was introduced at the November 9,
2015 City Council meeting.
For Action
(A13) Ordinance 147-O-15, Increasing the Number of Class D Liquor Licenses for
Nakorn, Inc., d/b/a Nakorn, 1622 Orrington Avenue
Local Liquor Commissioner and Board recommend City Council adoption of
Ordinance 147-O-15, which amends Evanston City Code of 2012 Subsection 3-
4-6-(D), as amended, to increase the number of authorized Class D liquor
licenses from forty-seven (47) to forty-eight (48), and permit issuance of a Class
D license to Nakorn, Inc., d/b/a Nakorn, 1622 Orrington Avenue. This ordinance
was introduced at the November 9, 2015 City Council meeting.
For Action
(A14) Ordinance 148-O-15, Increasing the Number of Class D Liquor Licenses for
Coffee House Holdings, Inc., d/b/a Starbucks Coffee #2444, 519 Main Street
Local Liquor Commissioner and Board recommend City Council adoption of
Ordinance 148-O-15, which amends Evanston City Code of 2012 Subsection 3-
4-6-(D), as amended, to increase the number of authorized Class D liquor
licenses from forty-eight (48) to forty-nine (49), and permit issuance of a Class D
license to Coffee house Holdings, Inc., d/b/a Starbucks #2444, 519 Main Street.
This ordinance was introduced at the November 9, 2015 City Council meeting.
For Action
(A15) Ordinance 150-O-15, Increasing the Number of Class C-1 Liquor Licenses
for 27 Live, LLC
Liquor Control Board and staff recommend City Council adoption of Ordinance
150-O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(C-1), as
amended, to increase the number of authorized Class C-1 liquor licenses from
four (4) to five (5), and permit issuance of a Class C-1 license to 27 Live, LLC,
d/b/a 27 Live, 1012 Church Street. This ordinance was introduced at the
November 9, 2015 City Council meeting.
For Action
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City Council Agenda November 23, 2015 Page 7 of 8
PLANNING & DEVELOPMENT COMMITTEE
(P1) Resolution 117-R-15 , 1030 Forest Avenue Subdivision
Staff recommends adoption of Resolution 117-R-15 to grant approval of the
proposed subdivision of the property located at 1030 Forest Avenue from one lot
into two lots.
. For Action
(P2) Ordinance 157-O-15, granting a Special Use for a Commercial Indoor
Recreation Facility, 9 Round Fitness, at 1706 Central Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
157-O-15 granting special use approval for a Commercial Indoor Recreation
facility, 9 Round Fitness, at 1706 Central Street in the B1a Business District and
oCSC Central Street Overlay District. The applicant has complied with all zoning
requirements, and meets all of the standards for a special use for this district.
Suspension of the Rules is requested for Introduction and Action on November
23, 2015.
. For Introduction and Action
(P3) Ordinance 158-O-15, Granting an Amendment to a Special Use for a
Daycare Center – Child, Little Green Tree House, at 2812-2814 Central
Street
Staff recommends adoption of Ordinance 158-O-15 to amend two conditions
required by special use Ordinance 105-O-15 that granted approval for Daycare
Center-Child at 2812-2814 Central Street in September 2015. The amendment
preserves the intent of the conditions while providing clarity regarding the parking
requirements that will be imposed on the tenant and special use operator, Little
Green Tree House. Suspension of the Rules is requested for Introduction and
Action on November 23, 2015.
. For Introduction and Action
(P4) Ordinance 60-O-15, Amendments to the Inclusionary Housing Ordinance
Staff recommends City Council adoption of Ordinance 60-O-15, amendments to
the Inclusionary Housing Ordinance (IHO). The Ordinance covers all new
developments with five or more units within Transit Oriented Development (TOD)
areas and ten or more units outside of TOD areas. It applies to for sale and rental
developments, and condo conversions, and requires a minimum 10% of
affordable units on site, or a fee in lieu of $100,000 per unit if the development is
within a TOD area or $75,000 per unit if outside of a TOD area. If the affordable
units are provided on site, the developer would be entitled to density bonuses
and reduction in parking requirements. This ordinance was introduced at the
October 26, 2015 City Council meeting and held for the November 23, 2015 City
Council meeting on November 9, 2015.
. For Action
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City Council Agenda November 23, 2015 Page 8 of 8
APPOINTMENTS
(APP1) For Reappointment to:
Arts Council Greg Allen
Arts Council Carole Bass
Arts Council Lisa Degliantoni
Arts Council Fran Joy
Arts Council Dino Robinson
Arts Council Nan Stein
For Action
MEETINGS SCHEDULED THROUGH DECEMBER 2015
Upcoming Aldermanic Committee Meetings
Wed, Dec 2 7:30 pm Economic Development Committee
Mon, Dec 7 6 pm Rules Committee
Mon, Dec 7 7:30 pm Human Services Committee
Mon, Dec 14 6 pm A&PW, P&D, City Council meetings
Tues, Dec 15 7 pm Housing & Community Dev Act Committee
Wed, Dec 16 6 pm Transportation/Parking Committee
Wed, Dec 16 6:30 pm M/W/EBE Advisory Committee
Fri, Dec 18 7 am Housing & Homelessness Commission
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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For City Council meeting of November 23, 2015 Item SP1
Emerson/Ridge/Green Bay Project Streetlights Update
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Sat Nagar, P.E., Senior Project Manager
Subject: Emerson/Ridge/Green Bay Project Pedestrian Streetlights
Date: November 16, 2015
Recommended Action:
Staff recommends City Council select a preferred pedestrian light style to be
incorporated into the Emerson/Ridge/Green Bay Road Intersection Improvements to be
bid by the Illinois Department of Transportation in March 2016 for construction
beginning May 2016. Staff will give a presentation of the various options available.
Background Information:
The Emerson/Ridge/Green Bay Road Intersection Improvements project will include
geometric changes at the intersection, as well as a variety of other safety
improvements. The limits of this project include:
• Green Bay Road – Ridge to McCormick
• Emerson Street – Asbury to Oak
• Ridge Avenue – Clark to Garnett
• Asbury Avenue – Emerson to Green Bay
Because of the changes in the intersection layout, many existing streetlights will be
removed and replaced, and new streetlights will be installed. The proposed light poles
to be installed were presented at the September 21, 2015 City Council meeting.
Summary:
Pedestrian lights will be attached to main street pole lights just above pedestrian level.
Staff is presenting three fixtures to select from. The table below provides the cost and
functional comparison between these pedestrian lights.
Memorandum
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Type of Pedestrian
Light
Functionality
Cost
Tear Drop Style
Spreads light around at the fixtures level
in addition to lighting the sidewalk. The
light is not contained.
Varies from $1,000
to $1,500 based on
the lumen package.
Tear Drop with Skirt
The light does not disperse above the
fixture. The light is contained to
illuminate the sidewalk.
Varies from $1,200
to $1,500 based on
the lumen package.
Holophane Style
ATBO Full Cut Off
Fixture
The light does not disperse above the
fixture. The light is contained to
illuminate the sidewalk. The fixture
appearance is contemporary.
Varies from $350 to
$450 based on
lumen package.
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, November 9, 2015
Roll Call: Alderman Wilson Alderman Miller
Alderman Holmes Alderman Fiske
Alderman Tendam Alderman Braithwaite
Alderman Grover Alderman Wynne
Alderman Rainey
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order at 7:07pm.
Mayor Public Announcements:
Mayor Tisdahl proclaimed that the month of November 2015 as Hospice and Palliative
care month. She also proclaimed that November 12, 2015 as Remembrance Day and
encouraged citizens to increase their understanding and awareness of care at the end
of life. Mayor Tisdahl announced that she is Board member of Metropolitan Mayors
Caucus and that Springfield will be allowing us to have the local distributor fund.
City Manager Public Announcements:
City Manager Bobkiewiecz thanked Carl Johnson for loaning the City his art exhibition
anthology which was in the Council Chambers since August 2014. He welcomed
Evanston Artist Peggy Lipschutz to the City Council Chambers. Peggy Lipschutz is 96
years old and she has been painting since 1937. Ms. Lipschutz work will be available in
the City Council Chambers until next fall.
City Clerk Communication: – Deputy City Clerk Blackman had no communications
Public Comment:
1. Junad Rizki – Requested that the City Council table the Straw Dog proposal
until the budget crises in Springfield is resolved.
2. Reverend Debra Bullock – Thanked the City Council for considering the
proposed Ordinance for Inclusionary Housing and asked the Council to pass the
Ordinance as it stands.
3. Mike Vasilko – Recommended the City Council pass the Ordinance for
Inclusionary Housing and spoke in favor of the Straw Dog proposal. 11 of 335
City Council Agenda November 9, 2015 Page 2 of 10
4. Suzanne Calder - Spoke in favor of the Inclusionary Housing Ordinance and
urged the City Council to pass the Ordinance.
5. Brendan Saunders – Recommended the City Council to pass the Ordinance for
Inclusionary Housing.
6. Elliot Zashin – Praised the staff for all of their hard work on the Ordinance for
Inclusionary Housing and asked the City Council to pass the Ordinance.
7. Matt Rodgers – Spoke in favor of Memorandum of Understanding with Straw
Dog Theater Company.
8. Emily Berezowsky – Spoke in favor of Memorandum of Understanding with
Straw Dog Theater Company.
9. Kathy Miller – Praised staff for their incredible work and urged the City Council
to pass the amendment for the Inclusionary Housing.
10. Reverend Betty Landis – Urged the City Council to pass the Ordinance on
Inclusionary Housing.
11. Isaac Rven – Asked the City Council to help with affordable housing.
12. Kim Ulbreck – Spoke in favor of Inclusionary Housing and hope that the City
Council will pass the Ordinance.
13. Pricilla Giles – Spoke in favor of the Inclusionary Housing Ordinance.
14. Barbara Janes – Urged the City Council to un-table the Harley Clarke proposal.
CONSENT AGENDA
(M1) Approval of Minutes of the Special City Council Meeting of October 24, 2015
(M2) Approval of Minutes of the Regular City Council Meeting of October 26, 2015
For Action
Approved on the consent agenda
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through October 18,, 2015 $2,673,716.04
(A2) FY2015 City of Evanston Bills – November 10, 2015 $3,124,924.22
Credit Card Activity Ending September 30, 2015 $ 160,148.69
For Action
Approved on the consent agenda
(A3.1) Approval of Contract for 30-Inch Gate Valve with HD Supply Waterworks
(Bid 15-64)
Staff recommends that the City Council authorize the City Manager to execute a
contract for the purchase of one 30-Inch Gate Valve with HD Supply Waterworks
(29950 Skokie Highway, Lake Bluff, IL) in the amount of $25,050. Funding is
provided by the Water Fund (Account 513.71.7330.65515 – 733129). This valve
is to be used on the Sheridan Road Water Main Lining project
For Action
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City Council Agenda November 9, 2015 Page 3 of 10
Approved on the consent agenda
(A3.2) Approval of Contracts for Snow Towing Operations
Staff recommends that City Council authorize the City Manager to execute
contract(s) for Snow Towing Services in an amount not to exceed $60,000 with
various towing companies. (See list provided.) Funding for snow towing
contractors is provided by the General Fund Snow and Ice Control Account
(100.40.4550.62451).
For Action
Approved on the consent agenda
(A4) Approval of Change Order No. 1 for Ecology Center Classroom Extension
(Bid 15-34)
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 to the contract for the Ecology Center Classroom Extension
with Construction Consulting & Disbursement Services, (5836 Lincoln Ave.,
Morton Grove, IL), in the amount of $36,735.55. This change order will increase
the contract amount from $192,959.00 to $229,694.55 and will increase the
contract time by 60 days. Funding is provided by the Capital Improvement
Program (Account 415.26.415.65515 – 415416).
For Action
Approved on the consent agenda
(A5) Approval of Downtown Evanston Holiday Parking Rates
The Transportation/Parking Committee and staff recommend that the City
Council consider approving free holiday parking in the City’s three Downtown
Self-Park Garages and Lot 60 located at 1234 Chicago Avenue on weekdays
between 5 p.m. and 12 midnight and all day on Saturday beginning Thursday,
November 26, 2015 through Saturday, January 2, 2016.
For Action
Approved on the consent agenda
(A6) Resolution 103-R-15, Urging Illinois State Leaders to Release Non-General
Fund Revenues Payable to Local Governments
Mayor Tisdahl recommends that City Council adopt Resolution 103-R-15 which
calls upon the Governor and General Assembly to take action to immediately
release all non-general fund revenues owed to local governments.
For Action
Approved on the consent agenda
(A7) Ordinance 151-O-15, Amending Section 10-11-8, Schedule VIII (A), Parking
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City Council Agenda November 9, 2015 Page 4 of 10
Prohibited at all times to Include Barton Avenue, both Sides, Howard Street
North to the First Alley.
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 151-O-15 prohibiting parking on the 100 block of Barton
Avenue.
For Introduction
Approved on the consent agenda
(A8) Ordinance 152-O-15, Amending Section 10-11-22, Schedule XXII (B) to
Include Dobson Street, West of Ridge Avenue to the Dead End, and Barton
Avenue from the First Alley North of Howard Street to the CTA Right of
Way.
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 152-O-15 establishing residents only parking on Barton
Avenue and Dobson Street.
For Introduction
Approved on the consent agenda
(A9) Ordinance 142-O-15, Decreasing Number of Class C-1 Liquor Licenses for
Clarke’s on Orrington, Inc., d/b/a Las Maria’s, 1639 Orrington
Staff recommends City Council adoption of Ordinance 142-O-15, which amends
Evanston City Code of 2012 Subsection 3-4-6-(C-1), as amended, to decrease
the number of authorized Class C-1 liquor licenses from five (5) to four (4).
Clarke’s on Orrington, Inc., d/b/a Las Maria’s, 1639 Orrington Avenue, closed its
business.
For Introduction
Rules Suspended 9-0
Approved on the consent agenda
(A10) Ordinance 143-O-15, Decreasing the Number of Class D Liquor Licenses for
Montarra Restaurant Group, LLC d/b/a Terra an American Bistro, 2676
Green Bay Road
Staff recommends City Council adoption of Ordinance 143-O-15, which amends
Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the
number of authorized Class D liquor licenses from forty-nine (49) to forty-eight
(48). Montarra Restaurant Group, LLC, d/b/a Terra an American Bistro, 2676
Green Bay Road, closed its business.
For Introduction
Rules Suspended 9-0
Approved on the consent agenda
(A11) Ordinance 144-O-15, Decreasing the Number of Class D Liquor Licenses for
825 Corp. d/b/a Dixie Kitchen and Bait Shop, 825 Church Street
Staff recommends City Council adoption of Ordinance 144-O-15, which amends
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City Council Agenda November 9, 2015 Page 5 of 10
Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the
number of authorized Class D liquor licenses from forty-eight (48) to forty-seven
(47). 825 Corp., d/b/a Dixie Kitchen and Bait Shop, 825 Church Street, closed its
business.
For Introduction
Rules Suspended 9-0
Approved on the consent agenda
(A12) Ordinance 145-O-15, Decreasing the Number of Class U Liquor Licenses for
Piccolo Theatre, Inc. d/b/a Piccolo Theatre, 600 Main Street
Staff recommends City Council adoption of Ordinance 145-O-15, which amends
Evanston City Code of 2012 Subsection 3-4-6-(U), as amended, to decrease the
number of authorized Class U liquor licenses from one (1) to zero (0). Piccolo
Theatre, Inc., d/b/a Piccolo Theatre, 600 Main Street, is not renewing its liquor
license.
For Introduction
Rules Suspended 9-0
Approved on the consent agenda
(A13) Ordinance 147-O-15, Increasing the Number of Class D Liquor Licenses for
Nakorn, Inc., d/b/a Nakorn, 1622 Orrington Avenue
Local Liquor Commissioner and Board recommend City Council adoption of
Ordinance 147-O-15, which amends Evanston City Code of 2012 Subsection 3-
4-6-(D), as amended, to increase the number of authorized Class D liquor
licenses from forty-seven (47) to forty-eight (48), and permit issuance of a Class
D license to Nakorn, Inc., d/b/a Nakorn, 1622 Orrington Avenue.
For Introduction
Approved on the consent agenda
(A14) Ordinance 148-O-15, Increasing the Number of Class D Liquor Licenses for
Coffee House Holdings, Inc., d/b/a Starbucks Coffee #2444, 519 Main Street
Local Liquor Commissioner and Board recommend City Council adoption of
Ordinance 148-O-15, which amends Evanston City Code of 2012 Subsection 3-
4-6-(D), as amended, to increase the number of authorized Class D liquor
licenses from forty-eight (48) to forty-nine (49), and permit issuance of a Class D
license to Coffee house Holdings, Inc., d/b/a Starbucks #2444, 519 Main Street.
For Introduction
Approved on the consent agenda
(A15) Ordinance 149-O-15, Decreasing the Number of Class C Liquor Licenses for
27 Live, LLC, d/b/a 27 Live, 1012 Church Street,
Liquor Control Board and staff recommend City Council adoption of Ordinance
149-O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as
amended, to decrease the number of authorized Class C liquor licenses from
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City Council Agenda November 9, 2015 Page 6 of 10
twenty-two (22) to twenty-one (21) in order for 27 Live, 1012 Church Street, to
upgrade its liquor license from Class C to Class C-1.
For Introduction
Rules Suspended 9-0
Approved on the consent agenda
(A16) Ordinance 150-O-15, Increasing the Number of Class C-1 Liquor Licenses
for 27 Live, LLC
Liquor Control Board and staff recommend City Council adoption of Ordinance
150-O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(C-1), as
amended, to increase the number of authorized Class C-1 liquor licenses from
four (4) to five (5), and permit issuance of a Class C-1 license to 27 Live, LLC,
d/b/a 27 Live, 1012 Church Street.
For Introduction
Approved on the consent agenda
(A17) Ordinance 153-O-15, Decreasing the Number of Class C Liquor Licenses for
Bravo Brio Restaurant Group, Inc. d/b/a Bravo Cucina Italiana, 1701 Maple
Avenue
Staff recommends City Council adoption of Ordinance 153-O-15, which amends
Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to decrease the
number of authorized Class C liquor licenses from twenty-one (21) to twenty (20).
Bravo Brio Restaurant Group, Inc., d/b/a Bravo Cucina Italiana, 1701 Maple
Avenue, closed its business.
For Introduction
Rules Suspended 9-0
Approved on the consent agenda
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 135-O-15 Granting Major Zoning Relief for Parking at 309-323
Howard Street
The Zoning Board of Appeals and City staff recommend approval of Ordinance
135-O-15 granting major zoning relief for zero parking spaces where twelve
parking spaces are required for the conversion of second floor office space into
nine dwelling units at 309-323 Howard Street. The applicant has complied with all
other zoning requirements, and meets the standards for variations. This
ordinance was introduced at the October 26, 2015 City Council meeting.
. For Action
Approved on the consent agenda
(P2) Ordinance 133-O-15, Granting a Special Use for a Type 2 Restaurant,
Harold’s Chicken & Fish, at 337 Howard Street
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The Zoning Board of Appeals and City staff recommend adoption of Ordinance
133-O-15 granting a special use permit for Type 2 Restaurant, Harold’s Chicken
& Fish, in the B3 Business District. The applicant has complied with all zoning
requirements, and meets all of the standards for a special use for this district.
This ordinance was introduced at the October 26, 2015 City Council meeting.
. For Action
Approved on the consent agenda
(P3) Ordinance 134-O-15 Granting Major Zoning Relief for One Open Parking
Space at 839 Hartrey Avenue
The Zoning Board of Appeals and City staff recommend denial of Ordinance 134-
O-15 granting major zoning relief for one open parking space in the front yard
with street access where alley access is present. The ZBA found the proposal
does not meet the standards for variations. Specifically, the requested zoning
relief does not keep with the intent of the Zoning Ordinance, and there is no
practical difficulty that is peculiar to the property since the property features
compliant alley access and parking spaces. This ordinance was introduced at the
October 26, 2015 City Council meeting.
. For Action
Removed from the consent agenda
Motion passed 5-4
Alderman Holmes, Alderman Miller, Alderman Fiske, and Alderman Wynne
voted no
(P4) Ordinance 60-O-15, Amendments to the Inclusionary Housing Ordinance
Staff recommends City Council adoption of Ordinance 60-O-15, amendments to
the Inclusionary Housing Ordinance (IHO). The Ordinance covers all new
developments with five or more units within Transit Oriented Development (TOD)
areas and ten or more units outside of TOD areas. It applies to for sale and rental
developments, and condo conversions, and requires a minimum 10% of
affordable units on site, or a fee in lieu of $100,000 per unit if the development is
within a TOD area or $75,000 per unit if outside of a TOD area. If the affordable
units are provided on site, the developer would be entitled to density bonuses
and reduction in parking requirements. This ordinance was introduced at the
October 26, 2015 City Council meeting.
. For Action
Item held until November 23, 2015 City Council meeting
HUMAN SERVICES COMMITTEE
(H1) Resolution 101-R-15, Authorizing a Lease for Office Space at the Civic
Center with Latino Resources
. Human Services Committee and staff recommend City Council adoption of
Resolution 101-R-15 authorizing the City Manager to negotiate the lease of office
space with Latino Resources at the rate of $125 per month for 18 months for 260
square feet of space on the ground floor of the Civic Center (Suite G203)
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For Action
Approved on the consent agenda
(H2) Approval of FY2016 Mental Health Board Funding Allocations
Human Services Committee, Mental Health Board and staff recommend that City
Council approve allocations in the amount of $737,055 to social service agencies
to provide needed social services to Evanston residents. Funding is provided by
the FY 2016 Human Services Fund (#176).
For Action
Removed from the consent agenda
Amendment to remove $30,000 funding for Trilogy (referred back to Human
Services Committee)
Motion passed 7-0
Alderman Holmes and Alderman Braithwaite left the dais
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Resolution 102-R-15, Authorizing a Memorandum of Understanding for the
Future Development and Lease of Two City-Owned Parcels at 717 Howard
and 721-723 Howard Street”
The Economic Development Committee and staff recommend that the City
Council adopt Resolution 102-R-15, authorizing the City Manager to execute a
Memorandum of Understanding with Strawdog Theatre Company for the
development and lease of two City-owned parcels at 717 Howard and 721-723
Howard Street.
. For Action
Removed from the consent agenda
Motion passed 9-0 with a unanimous voice vote
(O2) Approval of Storefront Improvement Program Application for Dave’s Rock
Shop, 711 Main Street
The Economic Development Committee and staff recommend approval for
financial assistance through the Storefront Modernization Program to Dave’s
Rock Shop at 711 Main Street in an amount not to exceed $4,500. The project
includes a custom made wooden sign and sculptural element to be installed as
part of the exterior facade. Funding is provided by the Economic Development
Fund’s Business District Improvement Account (5300.65522).
. For Action
Approved on the consent agenda
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APPOINTMENTS
(APP1)For Appointment To:
Human Relations Commission Michael Bergmann
Human Relations Commission James Puricelli
. For Action
Approved on the consent agenda
SPECIAL ORDER OF BUSINESS
(SP1) FY2016 Budget Discussion
No final action will be taken regarding the FY2016 Proposed Budget. This is a
continuation of the Council budget discussions begun on October 19, 2015.
Budget documents are available here: http://www.cityofevanston.org/city-budget/
For Discussion
Alderman Holmes moved to add an additional $100,000 to the Police and
Fire Pension Fund and it was seconded by Alderman Grover.
Motioned Passed 9-0
Call of the Wards:
Alderman Wilson – 4th Ward – No report
Alderman Holmes – 5th Ward – 5th Ward meeting on Thursday, November 19th where
Chief Eddington and a Representative from the Cook County Sheriff office will be there
to discuss public safety.
Alderman Tendam – 6th Ward – He gave his heartfelt condolences to the family of
Debra Graham who passed away last week.
Alderman Grover – 7th Ward – Shared Alderman Tendam sentiments regarding the
passing of Debra Graham. The City of Evanston was recognized for several awards at
the National League of Cities conferece in Nashville such as reducing childhood
obesity, First Lady Michelle Obama “Let’s Move it” initiative, the City was recognized for
being among 59 cities for transferring communities into healthier places (winning a total
of five gold medals), and for the 2nd consecutive year in a row the City won Tech
Innovation award.
Alderman Rainey – 8th Ward - Thanked Alderman Grover for her fabulous tweets while
at the National League of Cities conference in Nashville. She attended a candlelit vigil in
Elks Park for Kaylyn Pryor who was killed in Englewood due to gun violence. She also
thanked her fellow Council members for their support going forward with the Howard
Theater project.
Alderman Miller – 9th Ward – No report
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Alderman Fiske – 1st Ward – No report
Alderman Braithwaite – 2nd Ward – Shared Alderman Rainey sentiments regarding
the loss of Kaylyn Pryor. He shared that another young woman by the name of Miss
Craig also passed away leaving behind two young children. He also asked that the
Legal Department look into updating the nuisance ordinance as well as how many times
that particular ordinance has been used. There will be a 2nd ward meeting this Thursday
to review the year 2015 and talk about goals for 2016.
Alderman Wynne – 3rd Ward – She gave her condolences to the family of Debra
Graham. She also wished everyone a happy Veteran’s Day and don’t just thank people
for their service but ask them for their stories.
Alderman Wilson motioned to convene into Executive Session to discuss Security
Procedures and Minutes. The Regular Meeting of the City Council ended at 9:19 PM.
Respectively Submitted by
Leticia A. Blackman
Leticia A. Blackman
Deputy City Clerk
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, November 23, 2015
6:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN GROVER, CHAIR
II. PAINT EVANSTON PLOWS CONTEST AWARD WINNERS
III. APPROVAL OF MINUTES OF REGULAR MEETING OF NOVEMBER 9, 2015
IV. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through November 1, 2015 $2,581,399.48
(A2) FY2015 City of Evanston Bills – November 24, 2015 $4,925,231.66
For Action
(A3.1) Approval of Contracts for Water Treatment Chemicals for FY2016 (Bid 15-
57)
Staff recommends that City Council authorize the City Manager to execute
contracts with the following five vendors to supply water treatment chemicals in
response to Bid 15-57: 1) Univar USA (8201 S 212th St, Kent, WA) in the amount
of $148,844.50 to supply aluminum sulfate (alum); 2) Alexander Chemical (1901
Butterfield Road, Downers Grove, IL) in the amount of $35,063 to supply
chlorine; 3) Mosaic-Fishhawk (13830 Circa Crossing Dr, Lithia, FL) in the amount
of $123,600 to supply HFS acid (fluoride); 4) Polydyne Inc. (One Chemical Plant
Road, Riceboro, GA) in the amount of $19,200 to supply polymer; and 5) Carus
Corporation (315 Fifth Street, Peru, IL) in the amount of $91,744.80 to supply
blended phosphate. The total of these proposed purchases is $418,452.30.
Funding is provided by the Water Fund.
For Action
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(A3.2) Approval of Purchase of Insurance/Renewals for Property, Excess Liability
& Excess Worker’s Compensation for Fiscal Year 2016
Staff recommends City Council approval to purchase the outlined policies at a
total cost of $531,440. The policies will renew all insurance coverage for the City
for Fiscal Year 2016. All coverage exclusive of Worker’s Compensation is
budgeted at $490,000, and Worker’s Compensation is budgeted at $130,000, for
a FY2016 total of $620,000. Funding is provided by the Insurance Fund Business
Unit 7800, Object Codes 62615 & 66044.
For Action
(A3.3) Approval of Contract with Bolder Contractors, Inc. for Sheridan Road Water
Main Lining (Bid No. 15-60)
Staff recommends City Council authorize the City Manager to execute a contract
for the Sheridan Road Water Main Lining with Bolder Contractors, Inc. (316 Cary
Point Drive, Cary, IL) in the amount of $3,767,440. Funding will be provided from
the Water Fund (Account 513.71.7330.65515 – 415450).
For Action
(A3.4) Approval of Agreement with the Youth Job Center of Evanston Inc. for
2015-16 Building Career Pathways to Sustainable Employment Program
Staff recommends that City Council authorize the City Manager to execute the
2015 agreement with the Youth Job Center of Evanston Inc. (YJC) (1114 Church
Street, Evanston, IL) to provide fifteen disconnected and unemployed young
adults who are low to moderate income Evanston residents (ages 18-25) with a
career pathway plan that leads to educational/work trade certification, etc., in an
amount not to exceed $80,000 for FY 2015-16. Funding is budgeted in Parks,
Recreation and Community Services, Account 100.30.3215.62490.
For Action
(A3.5) Approval of Increased Allocation for a Back-up Building Inspection and
Plan Review Services Contract (SAFEbuilt)
Staff recommends City Council authorization for the City Manager to execute an
increase to the back-up Building Inspection and Plan Review Services contract
agreement from $20,000 to a not to exceed amount of $40,000 with SAFEbuilt,
Inc. (3755 Precision Drive, Suite 140, Loveland, CO). The FY 2015 cost of back-
up plan review and inspection services is expected to exceed the allocated
budget amount of $25,000. The additional expense will be covered by a residual
balance in designated Community Development Department accounts.
For Action
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(A3.6) Approval of Emergency Engineering Services for Police/Fire Headquarters
Data Center
Staff recommends approval of agreement for engineering services for emergency
improvements to the Police/Fire Headquarters Data Center in the amounts of
$24,500 with McGuire Engineers (300 South Riverside Plaza, Suite, 1650,
Chicago, IL). Funding is provided by FY2015 Facilities Contingency Account
(415.26.4150.62145.415179).
For Action
(A3.7) Approval of Emergency UPS Pre-Purchase for Police/Fire Headquarters
Data Center
Staff recommends approval of an emergency pre-purchase for contractor
reassignment of a new 40kVA UPS (uninterruptible power supply) unit for the
Police/Fire Headquarters Data Center in the amount of $40,850 from Kramer
Datapower Inc. (530 Keystone Drive, Warrendale, PA). Funding is provided by
FY2015 Facilities Contingency Account (415.26.4150.65502.415179).
For Action
(A4) Approval of Change Order #1 with Havey Communications for Emergency
Lighting and Sirens (Bid #13-15)
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 to the contract for the purchase of emergency lighting,
sirens and after-market products and services with Havey Communications Inc.,
(28835 Herky Drive # 117, Lake Bluff, IL). This Change Order will expand the
scope of the contract to include the installation of equipment for 4 additional
police vehicles purchased in 2015. The cost of this change order is not to exceed
$28,904. Funding is provided by the Fleet Maintenance Fund
(600.26.7710.65060).
For Action
(A5) Approval of Revisions to Street Sweeping Schedule
The Parking & Transportation Committee and staff recommend revising the City’s
street sweeping schedule in order to encourage compliance, ensure the streets
are cleaned of seasonal organic matter, and create clearer communication to
residents, visitors, and workers.
For Action
(A6) Resolution 104-R-15: Fiscal Year 2016 Budget of the City of Evanston
Staff recommends that City Council adopt Resolution 104-R-15 adopting the FY
2016 Budget of the City of Evanston, in the amount of $304,494,806.
For Action
V. ITEMS FOR DISCUSSION
VI. COMMUNICATIONS
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VII. ADJOURNMENT
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Administration and Public Works Committee Meeting
Minutes of November 9, 2015
James C. Lytle Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: A. Rainey, J. Grover, D. Holmes, P. Braithwaite, B. Miller
STAFF PRESENT: M. Lyons, D. Stoneback, G. Farrar, S. Flax, R. Voss, B.
Dorneker, O. Murillo, T. Turner, W. Bobkiewicz, Chief
Eddington, A. Khatkhate, S. Ciolek
STAFF ABSENT: L. Biggs, J. Leonard, R. Dahal, P. D’Agostino, M. Muenzer, C.
Hurley, S. Nagar, E. Storlie, S. Levine, E. Thomas-Smith, P.
Zalmezak, J. Lasik
PRESIDING OFFICIAL: Ald. Grover
I. DECLARATION OF A QUORUM: ALDERMAN GROVER, CHAIR
A quorum being present, Ald. Grover called the meeting to order at 6:05
p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF OCTOBER 26, 2015
Ald. Braithwaite moved to accept the Minutes of October 26, 2015 A&PW
meeting as submitted, seconded by Ald. Grover.
The Minutes of the October 26, 2015 A&PW meeting were approved
unanimously 5-0.
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through October 18, 2015 $2,673,716.04
(A2) FY2015 City of Evanston Bills – November 10, 2015 $3,124,924.22
Credit Card Activity Ending September 30, 2015 $ 160,148.69
For Action
Ald. Miller moved to recommend the City of Evanston bills through October
27, 2015, seconded by Ald. Braithwaite.
The Committee voted unanimously 5-0 to approve the bills.
(A3.1) Approval of Contract for 30-Inch Gate Valve with HD Supply Waterworks
(Bid 15-64)
Staff recommends that the City Council authorize the City Manager to execute a
contract for the purchase of one 30-Inch Gate Valve with HD Supply Waterworks
(29950 Skokie Highway, Lake Bluff, IL) in the amount of $25,050. Funding is
provided by the Water Fund (Account 513.71.7330.65515 – 733129). This valve
is to be used on the Sheridan Road Water Main Lining project
DRAFT -
NOT APPROVED
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For Action
Ald. Miller moved to recommend City Council authorize the City Manager to
execute a contract for the purchase of one 30-Inch Gate Valve with HD
Supply Waterworks in the amount of $25,050, seconded by Ald.
Braithwaite.
The Committee voted unanimously 5-0 to approve the contract.
(A3.2) Approval of Contracts for Snow Towing Operations
Staff recommends that City Council authorize the City Manager to execute
contract(s) for Snow Towing Services in an amount not to exceed $60,000 with
various towing companies. (See list provided.) Funding for snow towing
contractors is provided by the General Fund Snow and Ice Control Account
(100.40.4550.62451).
For Action
Ald. Rainey moved to recommend City Council authorize the City Manager
to execute contract(s) for Snow Towing Services in an amount not to
exceed $60,000 with various towing companies, seconded by Ald. Miller.
At Ald. Braithwaite’s inquiry, Purchasing Manager Tammi Turner explained that
during a snow emergency EPD calls the contractors on retainer. Assistant City
Manager Lyons added that a number of contractors can be called at one time.
Ald. Rainey noted that Evanston tow companies are not on the list for various
reasons, most notably because they do not have extra trucks to spare during
snow emergencies.
The Committee voted unanimously 5-0 to approve the contracts.
(A4) Approval of Change Order No. 1 for Ecology Center Classroom Extension
(Bid 15-34)
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 to the contract for the Ecology Center Classroom Extension
with Construction Consulting & Disbursement Services, (5836 Lincoln Ave.,
Morton Grove, IL), in the amount of $36,735.55. This change order will increase
the contract amount from $192,959.00 to $229,694.55 and will increase the
contract time by 60 days. Funding is provided by the Capital Improvement
Program (Account 415.26.415.65515 – 415416).
For Action
Ald. Holmes moved to recommend City Council authorize the City Manager
to execute Change Order No. 1 to the contract for the Ecology Center
Classroom Extension with Construction Consulting & Disbursement
Services in the amount of $36,735.55 increasing the contract amount from
$192,959.00 to $229,694.55 and increasing the contract time by 60 days,
seconded by Ald. Braithwaite.
The Committee voted unanimously 5-0 to approve the change order.
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(A5) Approval of Downtown Evanston Holiday Parking Rates
The Transportation/Parking Committee and staff recommend that the City
Council consider approving free holiday parking in the City’s three Downtown
Self-Park Garages and Lot 60 located at 1234 Chicago Avenue on weekdays
between 5 p.m. and 12 midnight and all day on Saturday beginning Thursday,
November 26, 2015 through Saturday, January 2, 2016.
For Action
Ald. Grover moved to recommend City Council consider approving free
holiday parking in the City’s three Downtown Self-Park Garages and Lot 60
located at 1234 Chicago Avenue on weekdays between 5 p.m. and 12
midnight and all day on Saturday beginning Thursday, November 26, 2015
through Saturday, January 2, 2016, seconded by Ald. Holmes.
The Committee voted unanimously 5-0 to approve the recommendation.
(A6) Resolution 103-R-15, Urging Illinois State Leaders to Release Non-General
Fund Revenues Payable to Local Governments
Mayor Tisdahl recommends that City Council adopt Resolution 103-R-15, which
calls upon the Governor and General Assembly to take action to immediately
release all non-general fund revenues owed to local governments.
For Action
Ald. Braithwaite moved to recommend City Council adoption of Resolution
103-R-15, which calls upon the Governor and General Assembly to take
action to immediately release all non-general fund revenues owed to local
governments, seconded by Ald. Grover.
The Committee voted unanimously 5-0 to adopt the resolution.
(A7) Ordinance 151-O-15, Amending Section 10-11-8, Schedule VIII (A), Parking
Prohibited at all times to Include Barton Avenue, both Sides, Howard Street
North to the First Alley
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 151-O-15 prohibiting parking on the 100 block of Barton
Avenue.
For Introduction
Ald. Miller moved to recommend City Council adopt Ordinance 151-O-15
prohibiting parking on the 100 block of Barton Avenue, seconded by Ald.
Grover.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A8) Ordinance 152-O-15, Amending Section 10-11-22, Schedule XXII (B) to
Include Dobson Street, West of Ridge Avenue to the Dead End, and Barton
Avenue from the First Alley North of Howard Street to the CTA Right of Way
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 152-O-15 establishing residents only parking on Barton
Avenue and Dobson Street.
For Introduction
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Ald. Rainey moved to recommend City Council adoption of Ordinance 152-
O-15 establishing residents only parking on Barton Avenue and Dobson
Street, seconded by Ald. Braithwaite.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A9) Ordinance 142-O-15, Decreasing Number of Class C-1 Liquor Licenses for
Clarke’s on Orrington, Inc., d/b/a Las Maria’s, 1639 Orrington
Staff recommends City Council adoption of Ordinance 142-O-15, which amends
Evanston City Code of 2012 Subsection 3-4-6-(C-1), as amended, to decrease
the number of authorized Class C-1 liquor licenses from five (5) to four (4).
Clarke’s on Orrington, Inc., d/b/a Las Maria’s, 1639 Orrington Avenue, closed its
business.
For Introduction
Ald. Holmes moved to suspend the rules and recommend that City Council
adopt Ordinance 142-O-15, which amends Evanston City Code of 2012
Subsection 3-4-6-(C-1), as amended, to decrease the number of authorized
Class C-1 liquor licenses from five (5) to four (4), seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
(A10) Ordinance 143-O-15, Decreasing the Number of Class D Liquor Licenses for
Montarra Restaurant Group, LLC d/b/a Terra an American Bistro, 2676
Green Bay Road
Staff recommends City Council adoption of Ordinance 143-O-15, which amends
Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the
number of authorized Class D liquor licenses from forty-nine (49) to forty-eight
(48). Montarra Restaurant Group, LLC, d/b/a Terra an American Bistro, 2676
Green Bay Road, closed its business.
For Introduction
Ald. Grover moved to suspend the rules and recommend adoption of
Ordinance 143-O-15, which amends Evanston City Code of 2012
Subsection 3-4-6-(D), as amended, to decrease the number of authorized
Class D liquor licenses from forty-nine (49) to forty-eight (48), seconded by
Ald. Rainey.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
(A11) Ordinance 144-O-15, Decreasing the Number of Class D Liquor Licenses for
825 Corp. d/b/a Dixie Kitchen and Bait Shop, 825 Church Street
Staff recommends City Council adoption of Ordinance 144-O-15, which amends
Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the
number of authorized Class D liquor licenses from forty-eight (48) to forty-seven
(47). 825 Corp., d/b/a Dixie Kitchen and Bait Shop, 825 Church Street, closed its
business.
For Introduction
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Ald. Grover moved to suspend the rules and recommend adoption of
Ordinance 144-O-15, which amends Evanston City Code of 2012
Subsection 3-4-6-(D), as amended, to decrease the number of authorized
Class D liquor licenses from forty-eight (48) to forty-seven (47), seconded
by Ald. Rainey.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
(A12) Ordinance 145-O-15, Decreasing the Number of Class U Liquor Licenses for
Piccolo Theatre, Inc. d/b/a Piccolo Theatre, 600 Main Street
Staff recommends City Council adoption of Ordinance 145-O-15, which amends
Evanston City Code of 2012 Subsection 3-4-6-(U), as amended, to decrease the
number of authorized Class U liquor licenses from one (1) to zero (0). Piccolo
Theatre, Inc., d/b/a Piccolo Theatre, 600 Main Street, is not renewing its liquor
license.
For Introduction
Ald. Grover moved to suspend the rules and recommend adoption of
Ordinance 145-O-15, which amends Evanston City Code of 2012
Subsection 3-4-6-(U), as amended, to decrease the number of authorized
Class U liquor licenses from one (1) to zero (0), seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
(A13) Ordinance 147-O-15, Increasing the Number of Class D Liquor Licenses for
Nakorn, Inc., d/b/a Nakorn, 1622 Orrington Avenue
Local Liquor Commissioner and Board recommend City Council adoption of
Ordinance 147-O-15, which amends Evanston City Code of 2012 Subsection 3-
4-6-(D), as amended, to increase the number of authorized Class D liquor
licenses from forty-seven (47) to forty-eight (48), and permit issuance of a Class
D license to Nakorn, Inc., d/b/a Nakorn, 1622 Orrington Avenue.
For Introduction
Ald. Braithwaite moved to recommend adoption of Ordinance 147-O-15,
which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to increase the number of authorized Class D liquor licenses
from forty-seven (47) to forty-eight (48), and permit issuance of a Class D
license to Nakorn, Inc., d/b/a Nakorn, 1622 Orrington Avenue, seconded by
Ald. Rainey.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A14) Ordinance 148-O-15, Increasing the Number of Class D Liquor Licenses for
Coffee House Holdings, Inc., d/b/a Starbucks Coffee #2444, 519 Main Street
Local Liquor Commissioner and Board recommend City Council adoption of
Ordinance 148-O-15, which amends Evanston City Code of 2012 Subsection 3-
4-6-(D), as amended, to increase the number of authorized Class D liquor
licenses from forty-eight (48) to forty-nine (49), and permit issuance of a Class D
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license to Coffee house Holdings, Inc., d/b/a Starbucks #2444, 519 Main Street.
For Introduction
Ald. Miller moved to recommend adoption of Ordinance 148-O-15, which
amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to
increase the number of authorized Class D liquor licenses from forty-eight
(48) to forty-nine (49), and permit issuance of a Class D license to Coffee
house Holdings, Inc., d/b/a Starbucks #2444, 519 Main Street, seconded by
Ald. Rainey.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A15) Ordinance 149-O-15, Decreasing the Number of Class C Liquor Licenses for
27 Live, LLC, d/b/a 27 Live, 1012 Church Street,
Liquor Control Board and staff recommend City Council adoption of Ordinance
149-O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as
amended, to decrease the number of authorized Class C liquor licenses from
twenty-two (22) to twenty-one (21) in order for 27 Live, 1012 Church Street, to
upgrade its liquor license from Class C to Class C-1.
For Introduction
Ald. Rainey moved recommend adoption of Ordinance 149-O-15, which
amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to
decrease the number of authorized Class C liquor licenses from twenty-two
(22) to twenty-one (21) in order for 27 Live, 1012 Church Street, to upgrade
its liquor license from Class C to Class C-1, seconded by Ald. Braithwaite.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A16) Ordinance 150-O-15, Increasing the Number of Class C-1 Liquor Licenses
for 27 Live, LLC
Liquor Control Board and staff recommend City Council adoption of Ordinance
150-O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(C-1), as
amended, to increase the number of authorized Class C-1 liquor licenses from
four (4) to five (5), and permit issuance of a Class C-1 license to 27 Live, LLC,
d/b/a 27 Live, 1012 Church Street.
For Introduction
Ald. Holmes moved to recommend adoption of Ordinance 150-O-15, which
amends Evanston City Code of 2012 Subsection 3-4-6-(C-1), as amended, to
increase the number of authorized Class C-1 liquor licenses from four (4) to
five (5), and permit issuance of a Class C-1 license to 27 Live, LLC, d/b/a 27
Live, 1012 Church Street, seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A17) Ordinance 153-O-15, Decreasing the Number of Class C Liquor Licenses for
Bravo Brio Restaurant Group, Inc. d/b/a Bravo Cucina Italiana, 1701 Maple
Avenue
Staff recommends City Council adoption of Ordinance 153-O-15, which amends
Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to decrease the
30 of 335
Page 7; Rev. 11/19/2015 4:21:49 PM
number of authorized Class C liquor licenses from twenty-one (21) to twenty (20).
Bravo Brio Restaurant Group, Inc., d/b/a Bravo Cucina Italiana, 1701 Maple
Avenue, closed its business.
For Introduction
Ald. Braithwaite moved to suspend the rules and recommend adoption of
Ordinance 153-O-15, which amends Evanston City Code of 2012
Subsection 3-4-6-(C), as amended, to decrease the number of authorized
Class C liquor licenses from twenty-one (21) to twenty (20), seconded by
Ald. Rainey.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Miller moved to adjourn, seconded by Ald. Braithwaite. The meeting
was adjourned at 6:23pm.
31 of 335
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Tera Davis, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: November 18, 2015
Recommended Action: Staff recommends approval of the City of Evanston Payroll and
Bills List. Continuing in 2015, the bills list will not include the Evanston Public Library.
The Library bills will be included for informational purposes in the Treasurer’s Monthly
Report.
Summary:
Payroll – October 18, 2015 through November 01, 2015 $2,581,399.48
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – November 24, 2015 $4,925,231.66
General Fund Amount – Bills list $ 209,145.43
TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 7,506,631.14
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Credit Card Activity – Period End November 30, 2012 $ 111,700.60
Attachments: Bills List
For City Council meeting of November 23, 2015 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
32 of 335
CITY OF EVANSTON
BILLS LIST
PERIDO ENDING 11.24.2015
100 GENERAL FUND
100 GENERAL SUPPORT
21639 EYE MED VISION CARE EYE MED MONTHLY INVOICE 3,035.13
21650 NATIONAL GUARDIAN LIFE INSURANCE CO.NGL INSURANCE-MONTHLY INVOICE 249.85
41340 CITY OF EVANSTON - PETTY CASH PETTY CASH-NET SPEC OPS 2,500.00
41420 THEUSCH, MATTHEW TRAINING-TRI-RIVER 100.00
100 GENERAL SUPPORT TOTAL 5,884.98
1505 CITY MANAGER
62360 ICMA ICMA MEMBERSHIP RENEWAL-STORLIE 864.00
62509 ALLEGRA PRINT & IMAGING COUNCIL CHAMBERS & LIBRARY WINDOW LETTERING 118.00
62509 ALLEGRA PRINT & IMAGING POLICE OUTPOST LETTERING 149.00
62509 IMAGIC NEW BUS ARTWORK WRAP 3,120.00
65095 OFFICE DEPOT OFFICE SUPPLIES 121.10
1505 CITY MANAGER Total 4,372.10
1510 PUBLIC INFORMATION
62205 EVANSTON ROUNDTABLE LLC ADVERTISING, BUDGET, & EVENTS 367.00
62665 LANGUAGE LINE SERVICES TRANSLATION SERVICES 62.82
1510 PUBLIC INFORMATION Total 429.82
1555 FINANCIAL ADMINISTRATION
64505 ANN RAINEY REIMBURSEMENT: HS INTERNET 684.24
1555 FINANCIAL ADMINISTRATION Total 684.24
1580 COMMUNITY ARTS
66040 ALLEGRA PRINT & IMAGING FLEETWOOD-JOURDAIN ART PLACARDS 84.00
66040 NORTHWESTERN UNIVERSITY CULTURAL FUND GRANT 140108 AWARD BLOCK MUSEUM 800.00
66040 SCOTT MOSSMAN REIMBURSEMENT FOR NOYES GALLERY SHOW 119.90
66040 MAJA RIOS JAZZ COMBO ONE STATE ARTS CONFERENCE 450.00
1580 COMMUNITY ARTS Total 1,453.90
1705 LEGAL ADMINISTRATION
52040 ILLINOIS STATE POLICE FINGER PRINTING FOR LIQUOR LICENSE APPLICATIONS 4,355.25
62345 FEDERAL EXPRESS CORP.SHIPPING 44.19
65010 WEST GROUP PAYMENT CTR LEGAL RESEARCH 870.30
1705 LEGAL ADMINISTRATION Total 5,269.74
1910 FINANCE DIVISION - REVENUE
65095 OFFICE DEPOT OFFICE SUPPLIES 851.43
1910 FINANCE DIVISION - REVENUE Total 851.43
1920 FINANCE DIVISION - ACCOUNTING
62185 ACCOUNTEMPS ACCOUNTING SERVICES 11,280.52
62185 ACCOUNTEMPS COLLECTIONS COORD 1,180.80
62280 FEDERAL EXPRESS CORP.SHIPPING 34.57
1920 FINANCE DIVISION - ACCOUNTING Total 12,495.89
1921 TAX ASSESSMENT ADVOCACY
62250 COMPUTER BITS, INC.SOFTWARE & HARDWARE MAINTENANCE 430.00
1921 TAX ASSESSMENT ADVOCACY Total 430.00
1929 HUMAN RESOURCE DIVISION
62160 ERGOMETRICS LICENSE RENEWAL-ERGOMETRICS-EMPLOYEE TESTING 1,200.00
62160 TRANS UNION CORP TRANS UNION BASIC FEE-EMPLOYEE TESTING 60.00
62160 QUEST DIAGNOSTICS CLINICAL LABORATORIES EMPLOYEE TESTING-QUEST DIAGNOSTICS 198.00
65095 OFFICE DEPOT OFFICE SUPPLIES 613.18
1929 HUMAN RESOURCE DIVISION Total 2,071.18
1932 INFORMATION TECHNOLOGY DIVI.
62175 IRON MOUNTAIN OSDP OFFSITE DATA STORAGE 545.74
62250 HEARTLAND BUSINESS SYSTEMS CISCO ROUTER UPGRADE INSTALL SERVICES 10,500.00
62340 CURRENT TECHNOLOGIES CORPORATION LICENSING FOR SECURITY CAMERAS SHERMAN GARAGE 407.34
62380 US BANK EQUIPMENT FINANCE COPIER CHARGES 3,529.27
64505 AT & T COMMUNICATION CHARGES 86.91
64540 VERIZON WIRELESS COMMUNICATION CHARGES 1,824.48
65095 OFFICE DEPOT OFFICE SUPPLIES 2,325.93
65615 COMCAST CABLE COMMUNICATION CHARGES 3,859.13
65615 COMMUNICATION REVOLVING FUND COMMUNICATION CHARGES 450.00
1932 INFORMATION TECHNOLOGY DIVI. Total 23,528.80
1941 PARKING ENFORCEMENT & TICKETS
62451 VIOLETTA ADRIEN TOW REFUND 145.00
62451 BRIAN LENDZION TOW REFUND 185.00
64005 COMED UTILITIES 92.56
1941 PARKING ENFORCEMENT & TICKETS Total 422.56
2105 PLANNING & ZONING
53695 HAMPSON, SEAN MINOR VARIANCE APP.-317 DARROW AVE 202.24
62210 ALLEGRA PRINT & IMAGING ENVELOPES 69.00
62210 ALLEGRA PRINT & IMAGING 3 CASES #10 WINDOW ENVELOPES 300.00
2105 PLANNING & ZONING Total 571.24
2126 BUILDING INSPECTION SERVICES
52090 KEVIN MALIA REFUND: PLUMBING PERMITS 90.00
62190 HAROLD'S TRUE VALUE HARDWARE GRAFFITI REMOVAL 37.97
62425 ELEVATOR INSPECTION SERVICE ELEVATOR SERVICE 150.00
65095 OFFICE DEPOT OFFICE SUPPLIES 55.88
2126 BUILDING INSPECTION SERVICES Total 333.85
133 of 335
CITY OF EVANSTON
BILLS LIST
PERIDO ENDING 11.24.2015
2128 EMERGENCY SOLUTIONS GRANT
67110 CONNECTIONS FOR THE HOMELESS 2014 ESG GRANT 6,572.44
67110 CONNECTIONS FOR THE HOMELESS 2015 ESG GRANT 4,309.91
2128 EMERGENCY SOLUTIONS GRANT Total 10,882.35
2205 POLICE ADMINISTRATION
62272 WILD CROW COMMUNICATION, INC DEPLOYMENT MEETINGS 600.00
62335 NET TRANSCRIPTS, INC.TRANSCRIPTS 20.25
62370 NATIONAL AWARD SERVICES RETIREMENT PLAQUE 140.00
64005 COMED UTILITIES 213.61
64015 NICOR UTILITIES 180.80
2205 POLICE ADMINISTRATION Total 1,154.66
2210 PATROL OPERATIONS
62490 EVANSTON FUNERAL & CREMATION BODY REMOVAL 2,524.00
65020 O'HERRON CO., INC., RAY UNIFORMS 101.98
65020 VCG UNIFORM UNIFORMS 3,308.65
2210 PATROL OPERATIONS Total 5,934.63
2225 SOCIAL SERVICES BUREAU
62490 KOLIAN, SUSAN SCHOOL CIRCLES PROJECT 687.50
2225 SOCIAL SERVICES BUREAU Total 687.50
2240 POLICE RECORDS
65095 OFFICE DEPOT OFFICE SUPPLIES-CDR 56.16
65095 OFFICE DEPOT OFFICE SUPPLIES-EASEL PAD/MARKERS/BINDERS 229.40
65095 OFFICE DEPOT OFFICE SUPPLIES-FOLDERS/PENS 50.98
65095 OFFICE DEPOT OFFICE SUPPLIES-LABELS FILE 36.40
65095 OFFICE DEPOT OFFICE SUPPLIES-PLANNER/CLIP/PENS/SHARPIE 133.69
65095 OFFICE DEPOT OFFICE SUPPLIES-STAPLER/MARKER/CLIP 43.18
65095 OFFICE DEPOT OFFICE SUPPLIES-TAPE 12.46
65095 OFFICE DEPOT OFFICE SUPPLIES-TAPE CARTRIDGE 39.98
65095 OFFICE DEPOT OFFICE SUPPLIES-TISSUE PAPER 10.89
2240 POLICE RECORDS Total 613.14
2250 SERVICE DESK
62425 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 181.00
65020 VCG UNIFORM UNIFORMS 96.90
65040 KRANZ, INC.JANITORIAL SUPPLIES 142.05
65125 SAFARILAND, LLC EVIDENCE SUPPLIES 275.05
2250 SERVICE DESK Total 695.00
2251 311 CENTER
64505 ACCELA, INC.311 CENTER ANNUAL SOFTWARE RENEWAL 9,357.00
64505 VERIZON WIRELESS COMMUNICATION CHARGES 38.01
2251 311 CENTER Total 9,395.01
2260 OFFICE OF ADMINISTRATION
62210 MSF GRAPHICS, INC.LOCKUP CARDS 330.00
62295 COLLEGE OF DUPAGE TRAINING 385.00
62295 EVANSTON ATHLETIC CLUB HEALTH CLUB DUES OCTOBER 2015 438.65
62295 EVANSTON ATHLETIC CLUB HEALTH CLUB DUES SEPTEMBER 2015 407.65
62295 PERRY J. POLINSKI MEALS-IPSTA CONFERENCE 45.00
62295 SPELLS, LOYCE MEALS-40 HOUR JUVENILE 75.00
62295 WIDEMAN, KYLE MEALS-GANG ENFORCEMENT 75.00
62295 THEUSCH, MATTHEW MEALS-IPSTA CONFERENCE 45.00
62295 Nathaniel Basner MEALS-GANG ENFORCEMENT 75.00
2260 OFFICE OF ADMINISTRATION Total 1,876.30
2270 TRAFFIC BUREAU
62490 NORTH SHORE TOWING TOW & HOOK 350.00
2270 TRAFFIC BUREAU Total 350.00
2280 ANIMAL CONTROL
62225 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 52.76
2280 ANIMAL CONTROL Total 52.76
2305 FIRE MGT & SUPPORT
62315 FEDERAL EXPRESS CORP.SHIPPING 34.83
62355 EVANSTON AWNING COMPANY CLEANING & REPAIR 350.00
62518 FIRST SIGNS OF FIRE EQUIPMENT ID 377.50
62518 PHYSIO-CONTROL, INC.EMS EQUIPMENT 485.60
64015 NICOR UTILITIES 959.75
64540 VERIZON WIRELESS COMMUNICATION CHARGES 152.04
65020 TODAY'S UNIFORMS INC.UNIFORMS 3,490.94
65095 OFFICE DEPOT OFFICE SUPPLIES 60.68
2305 FIRE MGT & SUPPORT Total 5,911.34
2310 FIRE PREVENTION
62295 FIRE INVESTIGATORS STRIKE FORCE TRAINING 90.00
2310 FIRE PREVENTION Total 90.00
2315 FIRE SUPPRESSION
62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY FIREFIGHTER TRAINING 1,475.00
62295 VILLAGE OF ROMEOVILLE FIRE ACADEMY TRAINING 475.00
62509 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 659.74
65625 VERIZON WIRELESS COMMUNICATION CHARGES 3,503.61
2315 FIRE SUPPRESSION Total 6,113.35
2407 HEALTH SERVICES ADMIN
65095 OFFICE DEPOT OFFICE SUPPLIES 23.45
2407 HEALTH SERVICES ADMIN Total 23.45
234 of 335
CITY OF EVANSTON
BILLS LIST
PERIDO ENDING 11.24.2015
2440 VITAL RECORDS
62490 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES 928.00
2440 VITAL RECORDS Total 928.00
2605 DIRECTOR OF PUBLIC WORKS
64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01
65095 OFFICE DEPOT OFFICE SUPPLIES 11.26
2605 DIRECTOR OF PUBLIC WORKS Total 49.27
2610 MUNICIPAL SERVICE CENTER
64015 NICOR UTILITIES 492.74
65090 CINTAS FIRST AID & SUPPLY CIVIC CENTER FIRST AID KIT 70.66
2610 MUNICIPAL SERVICE CENTER Total 563.40
2625 ENGINEERING
65095 OFFICE DEPOT OFFICE SUPPLIES 283.66
2625 ENGINEERING Total 283.66
2640 TRAF. SIG. & ST. LIGHT. MAINT
64006 COMED UTILITIES 109.96
64007 COMED UTILITIES 7,400.82
64008 MC SQUARED ENERGY UTILITIES 42.27
65070 BROWN TRAFFIC PRODUCTS SIGNAL MOUNTING PARTS 600.00
2640 TRAF. SIG. & ST. LIGHT. MAINT Total 8,153.05
2655 PARKS & FORESTRY MAINT. & OPER.
62195 CLESEN WHOLESALE BULBS 611.50
62195 COMED UTILITIES 23.23
62195 SKOKIE PARK DISTRICT 1/2 MAINTENANCE/OPERATIONS SOCCER/DOG PARK 8,592.79
62195 LANDSCAPE CONCEPTS MANAGEMENT, INC.2015 GREEN BAY ROAD LANDSCAPE MAINTENANCE 3,796.00
62195 LANDSCAPE CONCEPTS MANAGEMENT, INC.CALLAN AVE. STREETSCAPE LANDSCAPE MAINTENANCE 622.50
62199 NUTOYS LEISURE PRODUCTS TRACK RIDE BUMPERS 442.20
62385 THOMPSON, ALBERT REFUND: REMOVAL OF ELM TREES 450.00
65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 125.68
2655 PARKS & FORESTRY MAINT. & OPER. Total 14,663.90
2665 STREETS AND SANITATION ADMINIS
64540 VERIZON WIRELESS COMMUNICATION CHARGES 380.10
65625 ZIMMERMAN, RYAN WEATHER TRACKING AND FORECASTING 887.50
65625 COMPASS COM SOFTWARE MONTHLY VEHICLE TRACKING FEE 179.40
2665 STREETS AND SANITATION ADMINIS Total 1,447.00
2670 STREET AND ALLEY MAINTENANCE
62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING 225.00
62415 KLF TRUCKING 2015 DEBRIS HAULING 14,300.00
65070 ELCAST LIGHTING STREET LIGHT POLES & FIXTURES 1,440.00
65090 CINTAS FIRST AID & SUPPLY FIRST AID MAINTENANCE AND SERVICE 128.51
2670 STREET AND ALLEY MAINTENANCE Total 16,093.51
2677 FACILITIES
62225 COMCAST CABLE CABLE SERVICES 221.10
62225 LIONHEART ENGINEERING P.C.LEVY GENERATOR REPAIR 1,285.00
64015 NICOR UTILITIES 156.32
2677 FACILITIES Total 1,662.42
3020 REC GENERAL SUPPORT
62205 ALLEGRA PRINT & IMAGING FARMERS MARKET BANNERS 1,019.00
62490 BENNISONS BAKERIES MARKET VENDER LINK REIMBURSEMENT 33.00
62490 MINT CREEK FARM MARKET VENDER LINK REIMBURSEMENT 11.00
62490 TUSCAN HEN FOODS, LLC MARKET VENDER LINK REIMBURSEMENT 31.00
62490 DULCE CARAMEL CO.MARKET VENDER LINK REIMBURSEMENT 46.00
62490 FROSTY PRODUCTION MARKET VENDER LINK REIMBURSEMENT 60.00
62490 TC'S MIXES MARKET VENDER LINK REIMBURSEMENT 17.00
62490 THE CHEESE PEOPLE MARKET VENDER LINK REIMBURSEMENT 276.00
62490 SAFE HARBOR INVESTMENT HOLDINGS DBA AQUATERRA FARM MARKET VENDER LINK REIMBURSEMENT 21.00
62490 MARIGOLD HILL ORGANICS, LLC MARKET VENDER LINK REIMBURSEMENT 17.00
62490 JON FIRST MARKET VENDER LINK REIMBURSEMENT 106.00
62490 LAKE BREEZE ORGANICS MARKET VENDER LINK REIMBURSEMENT 347.00
62490 LYON'S FARM MARKET VENDER LINK REIMBURSEMENT 31.00
62490 HENRY'S FARM MARKET VENDER LINK REIMBURSEMENT 434.00
62490 HEARTLAND MEATS MARKET VENDER LINK REIMBURSEMENT 129.00
62490 K & K FARM'S MARKET VENDER LINK REIMBURSEMENT 267.00
62490 KINNIKINNICK FARM MARKET VENDER LINK REIMBURSEMENT 347.00
62490 ED GAST MARKET VENDER LINK REIMBURSEMENT 161.00
62490 ELKO'S PRODUCE AND GREENHOUSE MARKET VENDER LINK REIMBURSEMENT 107.00
62490 J.W. MORLOCK AND GIRLS MARKET VENDER LINK REIMBURSEMENT 70.00
62490 GENEVA LAKES PRODUCE MARKET VENDER LINK REIMBURSEMENT 115.00
62490 OLD TOWN OIL MARKET VENDER LINK REIMBURSEMENT 65.00
62490 NOFFKE FAMILY FARM MARKET VENDER LINK REIMBURSEMENT 58.00
62490 NICHOLS FARM & ORCHARD MARKET VENDER LINK REIMBURSEMENT 155.00
62490 ZELDENRUST FARM MARKET VENDER LINK REIMBURSEMENT 199.00
62490 SEEDLING MARKET VENDER LINK REIMBURSEMENT 30.00
62490 K.V. STOVER AND SON MARKET VENDER LINK REIMBURSEMENT 1,296.00
62490 SMITS FARMS MARKET VENDER LINK REIMBURSEMENT 48.00
62490 GREAT HARVEST BREAD CO.MARKET VENDER LINK REIMBURSEMENT 53.00
62490 GREEN ACRES MARKET VENDER LINK REIMBURSEMENT 47.00
62490 DEFLOURED LLC MARKET VENDER LINK REIMBURSEMENT 30.00
62490 FOODIE BITES INC MARKET VENDER LINK REIMBURSEMENT 27.00
62490 SWEETY PIES BAKERY CAKERY CAFE, LLC MARKET VENDER LINK REIMBURSEMENT 54.00
62490 RIVER VALLEY RANCH MARKET VENDER LINK REIMBURSEMENT 256.00
62490 PASSION HOUSE COFFEE ROASTERS MARKET VENDER LINK REIMBURSEMENT 25.00
65125 VERIZON WIRELESS COMMUNICATION CHARGES 456.12
3020 REC GENERAL SUPPORT Total 6,444.12
335 of 335
CITY OF EVANSTON
BILLS LIST
PERIDO ENDING 11.24.2015
3025 PARK UTILITIES
64005 COMED UTILITIES 1,287.11
64005 MC SQUARED ENERGY UTILITIES 1,826.75
3025 PARK UTILITIES Total 3,113.86
3030 CROWN COMMUNITY CENTER
64005 MC SQUARED ENERGY UTILITIES 3,015.35
64015 NICOR UTILITIES 100.81
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 578.96
65095 OFFICE DEPOT OFFICE SUPPLIES 52.19
3030 CROWN COMMUNITY CENTER Total 3,747.31
3035 CHANDLER COMMUNITY CENTER
62507 ALLTOWN BUS SERVICE INC.LEGOLAND FIELD TRIP 357.94
62507 ALLTOWN BUS SERVICE INC.SPORTS CAMP FIELD TRIP 751.50
64005 MC SQUARED ENERGY UTILITIES 1,496.14
64015 NICOR UTILITIES 138.71
3035 CHANDLER COMMUNITY CENTER Total 2,744.29
3040 FLEETWOOD JOURDAIN COM CT
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 78.00
62511 KEVIN SPARKMON SECURITY FOR PRIVATE RENTAL 135.00
64005 MC SQUARED ENERGY UTILITIES 4,218.39
64015 NICOR UTILITIES 161.64
65110 ALLTOWN BUS SERVICE INC.BUS TRIP FOR SUMMER 249.00
3040 FLEETWOOD JOURDAIN COM CT Total 4,842.03
3045 FLEETWOOD/JOURDAIN THEATR
62375 SERVICE SANITATION INC PORTABLE RESTROOM FACILITIES 520.00
62511 WRIGHT, TONY BALLOON ENTERTAINMENT FOR HALLOWEEN 250.00
3045 FLEETWOOD/JOURDAIN THEATR Total 770.00
3050 RECREATION OUTREACH PROGRAM
62490 ANDERSON PEST CONTROL LOVELACE PEST CONTROL 43.00
3050 RECREATION OUTREACH PROGRAM Total 43.00
3055 LEVY CENTER SENIOR SERVICES
61062 KEVIN SPARKMON SECURITY FOR PRIVATE RENTAL 120.00
62205 EVANSTON ROUNDTABLE LLC ADVERTISING, BUDGET, & EVENTS 675.00
62205 ON TRACK FULFILLMENT INC.POSTCARDS FOR LEVY LUNCH 335.00
62245 INSOLAR WINDOW TREATMENTS INC.REPAIR ROLLER SHADES IN BUILDING 533.00
62245 OLYMPIC SIGNS INC.REPAIR COSTS FOR SCROLLING MARQUEE 172.50
62245 SIMPLEX GRINNELL FIRE PANEL BATTERY CHANGED 481.64
62245 HALDEMAN-HOMME, INC.REPAIR - BASKETBALL HOOP 2,874.00
62295 THOMPSON, AUDREY REIMBURSEMENT: OMBUDSMAN RETREAT 258.72
62360 ASSOCIATION OF ILLINOIS SENIOR CENTERS LESLIE MEMBERSHIP AISC 75.00
62495 ANDERSON PEST CONTROL LEVY PEST CONTROL 44.94
62505 COMPUTER TRAINING & SUPPORT SERVICES ONE ON ONE COMPUTER TRAINING 50.00
62505 ARLENE M KASPIK TEACH 14 WEEKS OF SENIOR SQUARE DANCE 530.00
62511 COMCAST CABLE CABLE SERVICES 292.22
62695 303 TAXI TAXI COUPON REIMBURSEMENT 10,392.00
62695 AMERICAN CHARGE SERVICE TAXI COUPON REIMBURSEMENT 324.00
64005 MC SQUARED ENERGY UTILITIES 6,033.96
64015 NICOR UTILITIES 224.27
65050 CONNEXION ELECTRIC AND ENERGY SOLUTIONS LAMPS FOR UPLIGHTS IN GYM 168.90
65095 VERIZON WIRELESS COMMUNICATION CHARGES 38.01
65110 WILL ENTERPRISES SHIRTS FOR STAFF 139.81
3055 LEVY CENTER SENIOR SERVICES Total 23,762.97
3080 BEACHES
64005 MC SQUARED ENERGY UTILITIES 132.08
65040 SUPERIOR INDUSTRIAL SUPPLY CLEANING SUPPLIES 106.88
65045 ANDERSON PEST CONTROL BEACH OFFICE PEST CONTROL 43.00
3080 BEACHES Total 281.96
3095 CROWN ICE RINK
62245 CITY LIGHTING PRODUCTS LIGHTING BULBS 164.72
62245 JORSON & CARLSON BLADE MAINTENANCE 35.49
62245 JORSON & CARLSON BLADE SHARPENING 35.49
62375 JEAN'S GREENS, INC.MONTHLY PLANT MAINTENANCE 100.00
62490 HOUSE OF RENTAL FLEA MARKET RENTAL 825.00
62490 WRIGHT, TONY BALLOON ENTERTAINMENT FOR OPEN HOUSE 375.00
62495 ANDERSON PEST CONTROL MONTHLY PEST SERVICE 72.92
64005 MC SQUARED ENERGY UTILITIES 9,046.05
64015 NICOR UTILITIES 302.44
3095 CROWN ICE RINK Total 10,957.11
3100 SPORTS LEAGUES
65110 ANDERSON PEST CONTROL JAMES PARK PEST CONTROL 50.00
65110 ANDERSON PEST CONTROL LAGOON PEST CONTROL 35.00
3100 SPORTS LEAGUES Total 85.00
3225 GIBBS-MORRISON CULTURAL CENTER
62495 ANDERSON PEST CONTROL GIBBS PEST CONTROL 55.00
3225 GIBBS-MORRISON CULTURAL CENTER Total 55.00
3605 ECOLOGY CENTER
62490 KEVIN SPARKMON SECURITY FOR PRIVATE RENTAL 210.00
62495 ANDERSON PEST CONTROL FOG HOUSE PEST CONTROL 44.00
64005 MC SQUARED ENERGY UTILITIES 434.86
64015 NICOR UTILITIES 78.05
3605 ECOLOGY CENTER Total 766.91
436 of 335
CITY OF EVANSTON
BILLS LIST
PERIDO ENDING 11.24.2015
3610 ECO-QUEST DAY CAMP
62507 ALLTOWN BUS SERVICE INC.EXPLORERS TRIP TO TALKING FARM 285.00
62507 ALLTOWN BUS SERVICE INC.QUEST TRIP TO BOTANIC GARDENS 541.50
62507 ALLTOWN BUS SERVICE INC.QUEST TRIP TO COSLEY PARK 259.00
62507 ALLTOWN BUS SERVICE INC.SUMMIT TRIP TO LPZ 93.38
62507 ALLTOWN BUS SERVICE INC.TRAVELERS CAMP TO BOTANIC GARDEN 270.75
62507 ALLTOWN BUS SERVICE INC.TRAVELERS TRIP TO FIELD MUSEUM 342.38
3610 ECO-QUEST DAY CAMP Total 1,792.01
3710 NOYES CULTURAL ARTS CENTER
62365 EVANSTON ROUNDTABLE LLC ADVERTISING, BUDGET, & EVENTS 413.00
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 39.14
64005 MC SQUARED ENERGY UTILITIES 2,018.08
64015 NICOR UTILITIES 170.05
3710 NOYES CULTURAL ARTS CENTER Total 2,640.27
3720 CULTURAL ARTS PROGRAMS
62507 ALLTOWN BUS SERVICE INC.ARTS CAMP TRIP-ART INSTITUTE 311.25
3720 CULTURAL ARTS PROGRAMS Total 311.25
3806 CIVIC CENTER SERVICES
64005 COMED UTILITIES 138.07
64015 NICOR UTILITIES 226.84
3806 CIVIC CENTER SERVICES Total 364.91
100 GENERAL FUND Total 209,145.43
175 GENERAL ASSISTANCE FUND
4605 GENERAL ASSISTANCE ADMIN
62380 XEROX CORPORATION COPIER CHARGES 1,522.95
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 342.48
62490 OAKTON COMMUNITY COLLEGE GED REVIEW CLASSES 50.00
65095 OFFICE DEPOT OFFICE SUPPLIES 128.52
4605 GENERAL ASSISTANCE ADMIN Total 2,043.95
175 GENERAL ASSISTANCE FUND Total 2,043.95
176 HEALTH AND HUMAN SERVICES
4651 HEALTH & HUMAN SERVICES
62890 INFANT WELFARE SOCIETY FY15 COMMUNITY PURCHASE SERVICES 18,625.00
62940 LEGAL ASSISTANCE FOUNDATION OF CHICAGO FY15 COMMUNITY PURCHASE SERVICES 3,725.00
62970 CONNECTIONS FOR THE HOMELESS FY15 COMMUNITY PURCHASE SERVICES 7,425.00
62980 NORTH SHORE SENIOR CENTER FY15 COMMUNITY PURCHASE SERVICES 10,000.00
62990 METROPOLITAN FAMILY SERVICES FY15 COMMUNITY PURCHASE SERVICES 15,825.00
63067 CHILDCARE NETWORK OF EVANSTON FY15 COMMUNITY PURCHASE SERVICES 33,437.50
63068 HOUSING OPTIONS FOR THE MENTALLY ILL FY15 COMMUNITY PURCHASE SERVICES 14,725.00
63069 JAMES B. MORAN CENTER FOR YOUTH ADVOCACY FY15 COMMUNITY PURCHASE SERVICES 10,375.00
63070 PEER SERVICES, INC.FY15 COMMUNITY PURCHASE SERVICES 24,975.00
63071 SHORE COMMUNITY SERVICES FY15 COMMUNITY PURCHASE SERVICES 9,212.50
63120 MEALS AT HOME FY15 COMMUNITY PURCHASE SERVICES 2,000.00
67030 FAMILY FOCUS FY15 COMMUNITY PURCHASE SERVICES 9,025.00
67045 Y.O.U.FY15 COMMUNITY PURCHASE SERVICES 23,163.75
67090 CHILD CARE CENTER OF EVANSTON FY15 COMMUNITY PURCHASE SERVICES 5,500.00
67146 NORTHWEST CENTER AGAINST SEXUAL ASSAULT FY15 COMMUNITY PURCHASE SERVICES 3,750.00
4651 HEALTH & HUMAN SERVICES Total 191,763.75
176 HEALTH AND HUMAN SERVICES Total 191,763.75
195 NEIGHBORHOOD STABILIZATION FUND
5005 NSP-GENERAL ADMINISTRATION
62295 RENNORD, CHRISTINE A.REIMBURSEMENT: CDM CONFERENCE 121.05
5005 NSP-GENERAL ADMINISTRATION Total 121.05
195 NEIGHBORHOOD STABILIZATION FUND Total 121.05
200 MOTOR FUEL TAX FUND
5100 MOTOR FUEL TAX - ADMINISTRATION
65515 J.A. JOHNSON PAVING CO 2015 CIP III - STREET RESURFACING PROJECT BID #15-44 50,000.00
5100 MOTOR FUEL TAX - ADMINISTRATION Total 50,000.00
200 MOTOR FUEL TAX FUND Total 50,000.00
205 EMERGENCY TELEPHONE (E911) FUND
5150 EMERGENCY TELEPHONE SYSTM
62295 SUNGARD PUBLIC SECTOR USERS GROUP ASSC.MEMBERSHIP DUES 195.00
62509 CHICAGO COMMUNICATIONS, LLC.ZETRON IP FSA SERVICE AGREEMENT RENEWAL CONTRACT 660.00
62509 IRON MOUNTAIN OSDP OFF-SITE DATA PROTECTION MONTHLY EXPENSES 348.60
62509 PREON POWER EMERGENCY REPAIR CONTACTOR 940.00
64505 AT & T UTILITIES 517.15
64540 VERIZON WIRELESS UTILITIES 3,457.64
65085 RCM & ASSOCIATES EAR MOLD 86.00
5150 EMERGENCY TELEPHONE SYSTM Total 6,204.39
205 EMERGENCY TELEPHONE (E911) FUND Total 6,204.39
537 of 335
CITY OF EVANSTON
BILLS LIST
PERIDO ENDING 11.24.2015
210 SPECIAL SERVICE AREA (SSA) #4 FUND
5160 SPECIAL SERVICE AREA #4
62517 DOWNTOWN EVANSTON OPERATIONS AND MAINTENANCE AGREEMENT 80,750.00
5160 SPECIAL SERVICE AREA #4 Total 80,750.00
210 SPECIAL SERVICE AREA (SSA) #4 FUND Total 80,750.00
215 CDBG FUND
5170 PUBLIC IMPROVEMENTS
62840 SCHROEDER & SCHROEDER INC 2015 CDBG ALLEY PAVING PROJECT BID 15-56 104,777.33
63030 SCHROEDER & SCHROEDER INC 2015 CDBG BLOCK SIDEWALK REPLACEMENT PROJECT BID 15-49 69,346.58
5170 PUBLIC IMPROVEMENTS Total 174,123.91
5187 REHAB CONSTRUCTION ADMIN
62295 RENNORD, CHRISTINE A.REIMBURSEMENT: CDM CONFERENCE 242.08
5187 REHAB CONSTRUCTION ADMIN Total 242.08
5275 PUBLIC FACILITIES
62995 FAMILY FOCUS INC.WEISSBOURD-HOLMES COMMUNITY CENTER 18,931.00
5275 PUBLIC FACILITIES Total 18,931.00
215 CDBG FUND Total 193,296.99
225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
62659 DOWNTOWN EVANSTON ECONOMIC DEVELOPMENT GRANT 24,500.00
62660 P. S. IT'S SOCIAL D/B/A CURT'S CAFE GRANT REIMBURSEMENT 4,016.10
62662 MAKE IT BETTER LLC SHOP LOCAL ADVERTISEMENT 3,000.00
62662 ILLUMINIGHT LIGHTING, LLC *INSTALLATION OF HOLIDAY LIGHTS 6,750.00
65522 JOHN LEINEWEBER *LANDSCAPE AND AREA MAINTENANCE 3,000.00
5300 ECON. DEVELOPMENT FUND Total 41,266.10
225 ECONOMIC DEVELOPMENT FUND Total 41,266.10
240 HOME FUND
5430 HOME FUND
62295 RENNORD, CHRISTINE A.REIMBURSEMENT: CDM CONFERENCE 121.05
65535 CONNECTIONS FOR THE HOMELESS 2015 TBRA PROGRAM 14,580.19
5430 HOME FUND Total 14,701.24
240 HOME FUND Total 14,701.24
250 AFFORDABLE HOUSING FUND
5465 AFFORDABLE HOUSING
62490 FEDERAL EXPRESS CORP.SHIPPING 43.14
62490 GOSS & ASSOCIATES, INC.HANDYMAN PROGRAM 3,767.03
5465 AFFORDABLE HOUSING Total 3,810.17
250 AFFORDABLE HOUSING FUND Total 3,810.17
300 WASHINGTON NATIONAL TIF FUND
5470 WASHINGTON NAT'L TIF DS
62605 DOWNTOWN EVANSTON LANDSCAPING (INCLUDING DESIGN)24,667.50
5470 WASHINGTON NAT'L TIF DS Total 24,667.50
5476 CAPITAL PROJ.-WASHINGTON TIF
65515 QUARTET COPIES PRINTING-TIF REPORTS FOR JOINT REVIEW BOARD MAILING 105.40
5476 CAPITAL PROJ.-WASHINGTON TIF Total 105.40
300 WASHINGTON NATIONAL TIF FUND Total 24,772.90
310 HOWARD-HARTREY TIF FUND
5500 HOWARD-HARTREY TIF DEBT SRVCE
62605 AUTOBARN MOTORS, LTD.*REIMBURSEMENT: 222 HARTEY AVE REHAB 269,502.50
62605 AUTOBARN MOTORS, LTD.REIMBURSEMENT FOR 222 HARTREY AVE. REHAB 269,502.50
65515 QUARTET COPIES PRINTING-TIF REPORTS FOR JOINT REVIEW BOARD MAILING 105.40
5500 HOWARD-HARTREY TIF DEBT SRVCE Total 539,110.40
310 HOWARD-HARTREY TIF FUND Total 539,110.40
330 HOWARD-RIDGE TIF FUND
5860 HOWARD RIDGE TIF
56010 VON MEDVEY MANAGEMENT, LLC POLICE OUTPOST RENT FOR 745 HOWARD STREET 1,000.00
64015 NICOR UTILITIES 172.52
65515 QUARTET COPIES PRINTING-TIF REPORTS FOR JOINT REVIEW BOARD MAILING 105.40
5860 HOWARD RIDGE TIF Total 1,277.92
330 HOWARD-RIDGE TIF FUND Total 1,277.92
335 WEST EVANSTON TIF FUND
5870 WEST EVANSTON TIF
65515 QUARTET COPIES PRINTING-TIF REPORTS FOR JOINT REVIEW BOARD MAILING 105.40
5870 WEST EVANSTON TIF Total 105.40
335 WEST EVANSTON TIF FUND Total 105.40
638 of 335
CITY OF EVANSTON
BILLS LIST
PERIDO ENDING 11.24.2015
415 CAPITAL IMPROVEMENTS FUND
4150 CAPITAL PROJECTS
415424 65502 CLAUSS BROTHERS, INC.BID #15-38, CLARK STREET BEACH BIRD SANCTUARY 81,376.20
416456 65502 INTRINSIC PERENNIAL GARDENS, INC.BAKER PARK - PLANT MATERIAL PURCHASE 3,017.00
416456 65502 GOODMARK NURSERIES, LLC BAKER PARK - PLANT MATERIAL 2,413.00
65515 INSOLAR WINDOW TREATMENTS INC.WINDOW COVERINGS FOR GIBBS-MORRISON 5,667.00
415864 65515 GSG MATERIAL TESTING 50-50 SIDEWALK PROGRAM 3,982.50
415407 65515 GSG MATERIAL TESTING BAKER PARK RENOVATIONS 2,150.00
415183 65515 GSG MATERIAL TESTING CENTRAL STREET SIDEWALK 2,500.00
415416 65515 GSG MATERIAL TESTING CURRY PARK RENOVATIONS 1,350.00
415855 65515 GSG MATERIAL TESTING STREET RESURFACING CIP 3 5,100.00
415855 65515 GSG MATERIAL TESTING WATER MAIN AND STREET RESURFACING - CIP 1 4,345.00
65515 MITY-LITE INC.TABLES FOR COMMUNITY CENTER 2,193.65
415855 65515 J.A. JOHNSON PAVING CO 2015 CIP III - STREET RESURFACING PROJECT BID #15-44 330,854.67
415870 65515 J.A. JOHNSON PAVING CO 2015 CIP III - STREET RESURFACING PROJECT BID #15-44 27,102.90
415860 65515 TRIGGI CONSTRUCTION, INC.2015 SPECIAL ASSESSMENT PAVING - VARIOUS ALLEYS BID #15-52 412,989.85
65515 ROBINSON, CHRISTOPHER PAINTING GIBBS MORRISON 1,020.00
65515 MR. BAMBOO, INC.SAND & REFINISH BAMBOO FLOORING 6,682.50
415179 65515 CONNEXION ELECTRIC AND ENERGY SOLUTIONS LIGHT FIXTURES FOR CONFERENCE ROOM G300 2,616.00
415855 65515 A LAMP CONCRETE CONTRACTORS, INC.2015 CIP 1 WATER MAIN & STREET RESURFACING BID 15-13 208,659.00
416141 65515 A LAMP CONCRETE CONTRACTORS, INC.2015 CIP 1 WATER MAIN & STREET RESURFACING BID 15-13 6,021.45
415189 65515 A LAMP CONCRETE CONTRACTORS, INC.A LAMP CIVIC CENTER SUSTAINABLE PARKING LOT BID 14-60 64,609.52
65515 VALUE REMODELING INC VALUE REMODELING VINYL FLOORING FOR CIVIC CENTER 7,750.00
415941 65515 HAMPTON, LENZINI AND RENWICK, INC.DEMPSTER TRAFFIC SIGNAL MODERZATION/COORDINATION 24,253.84
415860 65515 PLCS CORP. DBA GREMLEY & BIEDERMANN, INC PLAT OF DEDICATION AND PLAT OF SURVEY 1,250.00
415175 65625 FORWARD SPACE LLC D/B/A OFFICE CONVENTIONAL PANELS 152.92
415175 65625 FORWARD SPACE LLC D/B/A OFFICE OFFICE FURNITURE FOR NEW HEALTH OFFICES 2,624.00
4150 CAPITAL PROJECTS Total 1,210,681.00
415 CAPITAL IMPROVEMENTS FUND Total 1,210,681.00
420 SPECIAL ASSESSMENT FUND
6000 SPECIAL ASSESSMENT
415860 65515 TRIGGI CONSTRUCTION, INC.2015 SPECIAL ASSESSMENT PAVING - VARIOUS ALLEYS BID #15-52 24,380.00
6000 SPECIAL ASSESSMENT Total 24,380.00
420 SPECIAL ASSESSMENT FUND Total 24,380.00
505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
53510 COOK COUNTY COLLECTOR *PARKING TAXES 110.00
415447 65515 GSG MATERIAL TESTING CIVIC CENTER PARKING LOT RECONSTRUCTION 1,830.00
415189 65515 A LAMP CONCRETE CONTRACTORS, INC.A LAMP CIVIC CENTER SUSTAINABLE PARKING LOT BID 14-60 146,904.66
68205 VERIZON WIRELESS COMMUNICATION CHARGES 76.17
7005 PARKING SYSTEM MGT Total 148,920.83
7015 PARKING LOTS & METERS
62230 TABLEAU SOFTWARE, INC.DATA SOFTWARE FOR ALEX THORPE. FOR COMPILATION AND 1,999.00
62375 MCGAW YMCA 3RD QTR PARKING METER COLLECTIONS 2,264.36
64005 COMED UTILITIES 337.58
65070 DUNCAN PARKING TECHNOLOGIES, INC.MONTHLY AUTOTRAX FEE - BACK OFFICE NOVEMBER 2015 12,586.00
65070 PAYMENT ALLIANCE INTERNATIONAL PINPAD FOR CREDIT CARD TERMINALS 423.00
65070 PAYMENT ALLIANCE INTERNATIONAL SMART CARD CONTACTLESS CREDIT CARD TERMINALS 786.25
7015 PARKING LOTS & METERS Total 18,396.19
7025 CHURCH STREET GARAGE
53500 COOK COUNTY COLLECTOR *PARKING TAXES 1,815.00
62509 REVCON TECHNOLOGIES, INC.MAINTENANCE AGREEMENT BILLING FOR AUGUST 2015 1,590.00
64005 MC SQUARED ENERGY UTILITIES 2,448.67
7025 CHURCH STREET GARAGE Total 5,853.67
7036 SHERMAN GARAGE
53500 COOK COUNTY COLLECTOR *PARKING TAXES 2,344.00
62509 REVCON TECHNOLOGIES, INC.MAINTENANCE AGREEMENT BILLING FOR AUGUST 2015 4,506.00
62509 EAP CONSULTANTS, INC.EAP CONSULTANTS-MONTHLY INVOICE-EMPLOYEE SERVICES 657.00
62660 INVEN TRUST PROPERTIES CORP.SHERMAN PLAZA MAINTENANCE 14,032.82
64005 MC SQUARED ENERGY UTILITIES 5,434.66
7036 SHERMAN GARAGE Total 26,974.48
7037 MAPLE GARAGE
53500 COOK COUNTY COLLECTOR *PARKING TAXES 1,771.00
53510 COOK COUNTY COLLECTOR *PARKING TAXES 459.00
62509 REVCON TECHNOLOGIES, INC.MAINTENANCE AGREEMENT BILLING FOR AUGUST 2015 3,021.60
64005 MC SQUARED ENERGY UTILITIES 4,826.64
64015 NICOR UTILITIES 85.20
7037 MAPLE GARAGE Total 10,163.44
505 PARKING SYSTEM FUND Total 210,308.61
510 WATER FUND
7100 WATER GENERAL SUPPORT
56145 QUALITY EXCAVATION, INC.FIRE HYDRANT DEPOSIT REFUND 300.00
62295 MEADE, ELEANORE REIMBURSEMENT: ISAWWA CONFERENCE 33.12
62315 FEDERAL EXPRESS CORP.SHIPPING 34.15
64505 BYTRONICS, INC., BASIN TECH CENTRE MONTHLY SUPPORT FOR DIG TRACK TICKETS 181.40
65095 OFFICE DEPOT OFFICE SUPPLIES 415.93
65555 DELL COMPUTER CORP.DESKTOP FOR DAVE STONEBACK 1,133.93
7100 WATER GENERAL SUPPORT Total 2,098.53
739 of 335
CITY OF EVANSTON
BILLS LIST
PERIDO ENDING 11.24.2015
7105 PUMPING
64005 COMED UTILITIES 88.30
64005 MC SQUARED ENERGY UTILITIES 76,596.78
64015 NICOR UTILITIES 726.09
64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02
7105 PUMPING Total 77,487.19
7110 FILTRATION
64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02
7110 FILTRATION Total 76.02
7115 DISTRIBUTION
64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01
65051 ARROW ROAD CONSTRUCTION HOT ASPHALT MIX 972.92
65055 MID AMERICAN WATER OF WAUCONDA INC.B-BOX REPAIR PARTS & PIGGY BACKS 1,973.00
65055 EAST JORDAN USA, INC.12" MJ CUT IN VALVE WITH ACCESSORIES 5,208.00
7115 DISTRIBUTION Total 8,191.93
7120 WATER METER MAINTENANCE
64540 VERIZON WIRELESS COMMUNICATION CHARGES 118.38
7120 WATER METER MAINTENANCE Total 118.38
7125 OTHER OPERATIONS
65080 ZIEBELL WATER SERVICE PRODUCTS INC 8"X6" TAPPING SLEEVE & VALVE WITH SS ACCESSORIES 2,469.12
7125 OTHER OPERATIONS Total 2,469.12
7130 WATER CAPITAL OUTLAY
65550 STANDARD EQUIPMENT COMPANY #925 NEW VACTOR 283,825.00
7130 WATER CAPITAL OUTLAY Total 283,825.00
510 WATER FUND Total 374,266.17
513 WATER DEPR IMPRV & EXTENSION FUND
7330 WATER FUND DEP, IMP, EXT
733092 62145 TANK INDUSTRY CONSULTANTS ENGINEERING SERVICES-STANDPIPE PAINTING (RFP 13-61)8,795.89
733128 65515 WALSH CONSTRUCTION COMPANY II REHAB OF CONCRETE IN WATER PLANT CLEARWELLS 122,951.57
415855 65515 A LAMP CONCRETE CONTRACTORS, INC.2015 CIP 1 WATER MAIN & STREET RESURFACING BID 15-13 19,050.00
733086 65515 A LAMP CONCRETE CONTRACTORS, INC.2015 CIP 1 WATER MAIN & STREET RESURFACING BID 15-13 392,057.76
7330 WATER FUND DEP, IMP, EXT Total 542,855.22
513 WATER DEPR IMPRV & EXTENSION FUND Total 542,855.22
515 SEWER FUND
7400 SEWER MAINTENANCE
62315 INFOSEND, INC.ANNUAL COST OF WATER BILLING (2ND YR OF CONTRACT)236.12
64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01
65051 OZINGA CHICAGO RMC, INC.CONCRETE PURCHASE 772.50
7400 SEWER MAINTENANCE Total 1,046.63
7420 SEWER IMPROVEMENTS
415855 65515 A LAMP CONCRETE CONTRACTORS, INC.2015 CIP 1 WATER MAIN & STREET RESURFACING BID 15-13 60,729.78
7420 SEWER IMPROVEMENTS Total 60,729.78
515 SEWER FUND Total 61,776.41
520 SOLID WASTE FUND
7685 REFUSE COLLECT & DISPOSAL
65625 VERIZON WIRELESS COMMUNICATION CHARGES 80.13
7685 REFUSE COLLECT & DISPOSAL Total 80.13
7690 RESIDENTIAL RECYCLING COL
64005 COMED UTILITIES 1,725.75
64015 NICOR UTILITIES 129.33
7690 RESIDENTIAL RECYCLING COL Total 1,855.08
520 SOLID WASTE FUND Total 1,935.21
600 FLEET SERVICES FUND
7705 GENERAL SUPPORT
64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01
7705 GENERAL SUPPORT Total 38.01
7710 MAJOR MAINTENANCE
62355 CINTAS #22 WEEKLY UNIFORM SERVICE 453.38
62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 297.42
65035 CITY WELDING SALES & SERVICE INC.WELDING GASES 129.45
65035 METRO TANK AND PUMP COMPANY FUEL PUMP REPAIRS 1,263.28
65035 MANSFIELD OIL COMPANY 7000 GAL BIO DIESEL 13,984.33
65035 MANSFIELD OIL COMPANY 7993 GAL UNLEADED 15,116.44
65060 CUMBERLAND SERVICENTER ELBOW PIPE 730.22
65060 CUMBERLAND SERVICENTER FIFTY 2 AXLE SAFETY COUPONS 1,150.00
65060 DOUGLAS TRUCK PARTS LAMPS FOR VEHICLES 111.56
65060 DUXLER TIRE & CAR CENTER #502 ALIGNMENT 109.00
65060 GROVER WELDING COMPANY #527 EXHAUST PIPE WILD REPAIR 180.00
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 5 BATTERIES 699.86
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 7 BATTERIES 612.92
65060 JOHNSON LOCKSMITH, INC.KEYS FOR BUS 13.25
840 of 335
CITY OF EVANSTON
BILLS LIST
PERIDO ENDING 11.24.2015
65060 LEACH ENTERPRISES, INC.1/4 MP PETCOCK 60.50
65060 NORTH SHORE TOWING #41 TIRE CHANGE 75.00
65060 NORTH SHORE TOWING #733 TOW TO G.M.F.125.00
65060 NORTH SHORE TOWING #M2 TOW TO POLICE STATION 65.00
65060 RUSSO POWER EQUIPMENT #617 CONTROL PENDANT 343.63
65060 RUSSO POWER EQUIPMENT #617 WORK LIGHT 158.21
65060 STANDARD EQUIPMENT COMPANY #617 HYD VALUE REPAIR 1,241.52
65060 STANDARD EQUIPMENT COMPANY #667 BEARING 150.39
65060 STANDARD EQUIPMENT COMPANY #668 ALTERNATOR 399.20
65060 STANDARD EQUIPMENT COMPANY #BATTERY DISCONNECT 177.94
65060 STANDARD EQUIPMENT COMPANY AIR SPRING ASSY KIT 306.75
65060 STANDARD EQUIPMENT COMPANY CIRCUIT LEVER SWITCH 112.83
65060 STANDARD EQUIPMENT COMPANY HOSE, PVC,BLUE,LAY 86.98
65060 WESTMONT AUTO PARTS #164 DRIVE SHAFT 406.24
65060 TERMINAL SUPPLY CO.T&B CABLE TIE 129.64
65060 UNITED PARCEL SERVICE SHIPPING 18.49
65060 WHOLESALE DIRECT INC 50WATT FAST ROTATOR 273.18
65060 WHOLESALE DIRECT INC ELECTRIC SPRING KIT 75.21
65060 WHOLESALE DIRECT INC HIGH-INTENSITY LAMP ASSY 106.45
65060 WEST SIDE EXCHANGE #609 SWITCH REPAIR KIT 381.27
65060 GLOBAL EMERGENCY PRODUCTS, INC.#321 HANDLES 187.66
65060 GLOBAL EMERGENCY PRODUCTS, INC.DRAIN VALVE 52.68
65060 GLOBAL EMERGENCY PRODUCTS, INC.HOSE COOLANT 183.38
65060 GLOBAL EMERGENCY PRODUCTS, INC.RETURN: HANDLE PADDLE -80.33
65060 GLOBAL EMERGENCY PRODUCTS, INC.TUBING 88.05
65060 CARQUEST EVANSTON #311 OIL FILTER 9.73
65060 CARQUEST EVANSTON EASY SEAL CLAMP 7.69
65060 CARQUEST EVANSTON MOTOR OIL 95.76
65060 CARQUEST EVANSTON WIRE LOOM 31.36
65060 GOLF MILL FORD #108 HEATER REPAIRS 437.66
65060 GOLF MILL FORD #259 MOLDINGS 34.74
65060 GOLF MILL FORD #261 REPLACE EXHAUST MANIFOLD 1,594.26
65060 GOLF MILL FORD #49 REAR SHOCKS 89.62
65060 GOLF MILL FORD #51 P/S WINDOW SWITCH 8.30
65060 GOLF MILL FORD #516 FUEL CONTROL MODULE 676.67
65060 GOLF MILL FORD #932 FUEL PIPE 150.72
65060 CHICAGO PARTS & SOUND, LLC #516 STARTER 429.85
65060 CHICAGO PARTS & SOUND, LLC FUEL FILTERS 293.95
65060 CHICAGO PARTS & SOUND, LLC RETURN: ALTERNATOR CORE -75.00
65060 CHICAGO PARTS & SOUND, LLC TRANS OIL 3 CASES 225.24
65060 ADVANCED PROCLEAN INC.POWER WASHING 1,969.05
65060 AMERICAN WELDING & GAS WELDING TIPS 37.50
65060 APC STORES, INC., DBA BUMPER TO BUMPER #164 SIDE MIRROR 44.53
65060 APC STORES, INC., DBA BUMPER TO BUMPER 13 FUEL FILTERS 182.33
65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTER 5.73
65060 APC STORES, INC., DBA BUMPER TO BUMPER CABIN AIR FILTER 22.96
65060 APC STORES, INC., DBA BUMPER TO BUMPER DRUM 5W30 OIL 720.09
65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL FILTER 28.89
65060 APC STORES, INC., DBA BUMPER TO BUMPER OCTANE BOOST 50.28
65060 APC STORES, INC., DBA BUMPER TO BUMPER POWER STEERING FLUID 40.68
65060 APC STORES, INC., DBA BUMPER TO BUMPER RETURN: BALL JOINTS -173.56
65060 APC STORES, INC., DBA BUMPER TO BUMPER RETURN: FUEL FILTER -71.28
65060 APC STORES, INC., DBA BUMPER TO BUMPER STARTING FLUID 205.92
65060 APC STORES, INC., DBA BUMPER TO BUMPER WEATHER STRIP 13.78
65060 THE CHEVROLET EXCHANGE #67 MOTOR MOUNTS 197.42
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #314 HEAD LIGHTS 305.55
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #450 HOSE 207.50
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC 623 WIPER TRANSMISSION 306.14
65065 WENTWORTH TIRE SERVICE #623 TIRE REPAIRS 157.00
65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 99.22
65090 ULINE NITRILE GLOVES 53.35
7710 MAJOR MAINTENANCE Total 48,389.61
600 FLEET SERVICES FUND Total 48,427.62
601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS
62375 UNITED RENTALS FINAL RENTAL BILL 391.00
62375 UNITED RENTALS ROLLER RENTAL 1,095.28
62402 NISSAN MOTOR ACCEPTANCE CORP LEASE FOR 3 NISSAN LEAFS VEHICLES 1,854.88
7780 VEHICLE REPLACEMENTS Total 3,341.16
601 EQUIPMENT REPLACEMENT FUND Total 3,341.16
700 FIRE PENSION FUND
8000 FIREFIGHTERS' PENSION
61755 BURKE, BURNS & PINELLI, LTD.*LEGAL FEES 89.21
61755 MORGAN STANLEY SMITH BARNEY *INVESTMENT ADVISORY FEES 14,394.29
8000 FIREFIGHTERS' PENSION Total 14,483.50
700 FIRE PENSION FUND Total 14,483.50
Grand Total 3,850,824.59
941 of 335
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11.24.2015
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
INSURANCE
VARIOUS VARIOUS WORKERS COMP 19,572.84
VARIOUS VARIOUS WORKERS COMP 10,058.75
VARIOUS VARIOUS CASUALTY LOSS 5,170.77
34,802.36
SEWER
7580.68305 IEPA LOAN DISBURSEMENT SEWER FUND 1,024,321.43
1,024,321.43
VARIOUS
VARIOUS TWIN EAGLE NATURAL GAS-OCTOBER, 2015 15,283.28
15,283.28
1,074,407.07
Grand Total 4,925,231.66
PREPARED BY DATE
APPROVED BY DATE
1042 of 335
For City Council meeting of November 23, 2015 Item A3.1
Business of the City by Motion: Water Treatment Chemical Contracts
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Catherine Hurley, Interim Water Production Bureau Chief
Subject: Approval of Contracts for Water Treatment Chemicals for Use in
FY 2016 (Bid 15-57)
Date: November 11, 2015
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute contracts
with the following five vendors to supply water treatment chemicals in response to Bid
15-57: 1) Univar USA (8201 S 212th St, Kent, WA) in the amount of $148,844.50 to
supply aluminum sulfate (alum), 2) Alexander Chemical (1901 Butterfield Road,
Downers Grove, IL) in the amount of $35,063 to supply chlorine, 3) Mosaic-Fishhawk
(13830 Circa Crossing Dr, Lithia, FL) in the amount of $123,600 to supply HFS acid
(fluoride), 4) Polydyne Inc. (One Chemical Plant Road, Riceboro, GA) in the amount of
$19,200 to supply polymer, and 5) Carus Corporation (315 Fifth Street, Peru, IL) in the
amount of $91,744.80 to supply blended phosphate. The total of these proposed
purchases is $418,452.30.
Funding Source:
Funding for the purchase of alum, chlorine, fluoride and polymer is in account
7110.65015, which has a budget allocation of $465,000.00 for FY2016. Blended
phosphate is purchased from account 7110.65030, which has a FY2016 budget
allocation of $101,000.
Background:
Bid specifications 15-57 were prepared for the purchase of water treatment chemicals
needed during FY2016. The bid for water treatment chemicals was advertised on in the
Chicago Tribune and on Demandstar. Bids were opened and publicly read on
November 10, 2015. The bid specifications provide for a one year contract with
selected vendors.
Memorandum
43 of 335
Five different chemicals are primarily used in the Evanston water treatment process.
Chlorine is used as a disinfectant, alum and polymer are used as coagulants, fluoride is
added to help prevent tooth decay, and a blended phosphate is added to coat the
interior of pipes to prevent lead and copper from leaching into the water.
Summary:
Staff has reviewed the chemical bids received on November 10, 2015. Attached is a
tabulation of the bid responses. Staff recommends acceptance of all of the apparent
low bids as responsive and responsible for alum, chlorine, fluoride, polymer and
blended phosphate and award of the contracts as indicated.
CHEMICAL: Alum
Below is a summary of the bid results obtained on November 10, 2015 from bid 15-57
for supplying alum during FY 2016.
Vendor Unit Price per ton
Chemtrade $499.00
USALCO $382.41
Univar USA $346.15
Rowell Chemical Corp $435.00
CHEMICAL: Chlorine
Below is a summary of the bid results obtained on November 10, 2015 from bid 15-57
for supplying chlorine during FY 2016. Please note that chlorine is supplied in both ton
cylinders (in a price per ton) and in 150 pound cylinders (in a price per cylinder).
Vendor
Unit Price per ton
(ton cylinder)
Unit Price per
150# cylinder
JCI Jones $339.50 $69.50
Alexander Chemical $316.00 $50.50
CHEMICAL: Fluoride
Below is a summary of the bid results obtained on November 10, 2015 from bid 15-57
for supplying HFS acid (fluoride) during FY 2016.
Vendor Unit Price per ton
Alexander Chemical $438.00
Mosaic-Fishhawk $412.00
Univar $437.89
Pencco, Inc $417.00
44 of 335
CHEMICAL: Polymer
Below is a summary of the bid results obtained on November 10, 2015 from bid 15-57
for supplying polymer during FY 2016.
Vendor Unit Price per ton
Polydyne $480.00
CHEMICAL: Blended phosphate
Below is a summary of the bid results obtained on November 10, 2015 from bid 15-57
for supplying blended phosphate during FY 2016.
Vendor Unit Price per gallon
Carus Chemical $4.2672
Shannon Chemical $8.83
Account 7110.65015 provides funding for the purchase of water treatment chemicals
except for the blended phosphate. This account has a budget allocation of $465,000 in
FY 2016. The contracts to supply the estimated quantity of alum, chlorine, HFS acid
and polymer will utilize $326,707.50 of this budget allocation as indicated below.
Chemical Unit Price Est. Quantity Total Cost
Alum $346.15 430 tons $148,844.50
Chlorine (1-ton cyl) $316.00 110 tons $ 34,760.00
Chlorine (150# cyl) $ 50.50 6 cylinders $ 303.00
HFS acid $412.00 300 tons $ 123,600.00
Polymer $480.00 40 tons $ 19, 200.00
TOTAL $326,707.50
Since a portion of the cost for blended phosphate is reimbursed by the Northwest Water
Commission, a separate account was established for purchasing this product
(7110.65030). Account 7110.65030 has a FY 2016 budget allocation of $101,000 and
is augmented by revenues paid by the Northwest Water Commission, which is
estimated at $45,000 for FY 2016.
Chemical Unit Price Est. Quantity Total Cost
Blended
Phosphate
$4.2672 21,500 gallons $91,744.80
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The cost for water treatment chemicals has stabilized for the last three bidding cycles.
This year costs decreased slightly in all categories. A table summarizing the last 5
years of costs and the percent change from FY2014 to FY2015 is shown below.
2011 2012 2013 2014 2015 2016
% Change
FY 2015 to
2016
Liquid Alum ($/ton) $416.52 $447.28 $447.28 $447.28 $447.28 $346.15 -23%
Chlorine ($/ton) $367.50 $424.50 $365.00 $365.00 $318.00 $316.00 -1%
Chlorine ($/150#) $50.00 $95.00 $94.00 $79.00 $52.00 $50.50 -3%
HFS Acid (fluoride)
($/ton)
$685.00 $596.00 $539.00 $519.00 $443.37 $412.00 -7%
Polymer ($/ton) $700.00 $870.00 $760.00 $538.00 $578.00 $480.00 -17%
Phosphate
($/gallon)
$4.83 $5.15 $4.98 $4.48 $4.35 $4.27 -2%
There are no sub-contracting abilities related to the purchase and use of these
materials. A waiver letter for M/W/EBE participation is attached.
Attachments
Bid Tabulation 15-57
M/W/EBE Waiver
46 of 335
BID TABULATION
BID # 15-57 WATER TREATMENT CHEMICALS
Bid Opening: November 10, 2015
Group A - Aluminum Sulfate
Vendor City/State Estimated
Quantity Unit Unit Bid Total Cost
Estimate
Chemtrade Parsippany, NJ 430 ton $499.00 $214,570.00
Usalco Baltimore, MD 430 ton $382.41 $164,436.30
Univar USA Kent, WA 430 ton $346.15 $148,844.50
Rowell Chemical Corp Hinsdale, IL 430 ton $435.00 $187,050.00
Group B - Liquid Chlorine
Vendor City/State Estimated
Quantity Unit Unit Bid Total Cost
Estimate
Alexander Chemical Downers Grove, IL 110 ton $316.00 $34,760.00
6 150#$50.50 $303.00
TOTAL $35,063.00
JCI Jones Beech Grove, IN 110 ton $339.50 $37,345.00
6 150# $69.50 $417.00
TOTAL $37,762.00
Vendor City/State Estimated
Quantity Unit Unit Bid Total Cost
Estimate
Alexander Chemical Corp Lisle, IL 300 ton $438.00 $131,400.00
Mosaic-Fishhawk Lithia, FL 300 ton $412.00 $123,600.00
Univar Kent, WA 300 ton $437.89 $131,367.00
Pencco, Inc.Sealy, TX 300 ton $417.00 $125,100.00
Vendor City/State Estimated
Quantity Unit Unit Bid Total Cost
Estimate
Polydyne Riceboro GA 40 tons $480.00 $19,200.00
Vendor City/State Estimated
Quantity Unit Unit Bid Total Cost
Estimate
Carus Belmont, NC 21,500 gallons $4.2672 $91,744.80
Shannon Chemical Malvern, PA 21,500 gallons $8.83 $189,845.00
Group C - HFS Acid
Group D - Polymer
Group E - Blended Polyphosphate
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Bid 15-57, Contract Award for Water Treatment Chemicals, M/W/EBE Waiver 11.23.2015
To: David Stoneback, Public Works Agency Director
Catherine Hurley, Interim Bureau Chief – Water Production
Kevin Zeoli, Filtration Chief, Water Production Bureau
From: Tammi Turner, Purchasing Manager
Subject: Bid 15-57, Contract Award for Water Treatment Chemicals
Date: November 23, 2015
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors. However, Bid 15-57,
the contract award for Water Treatment Chemicals precludes subcontracting
opportunities. Therefore, a waiver is granted.
CC: Martin Lyons, Assistant City Manager/Chief Financial Officer
Memorandum
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For City Council meeting of November 23, 2015 Item A3.2
Business by Motion: Insurance Renewals
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Purchase of Insurance/Renewals– Property, Excess Liability &
Excess Worker’s Compensation for Fiscal Year 2016
Date: November 20, 2015
Recommended Action:
Recommend approval to purchase the outlined policies at a total cost of $531,440. The
policies will renew all insurance coverage for the City for Fiscal Year 2016. All coverage
exclusive of Worker’s Compensation is budgeted at $490,000, and Worker’s
Compensation is budgeted at $130,000, for a FY2016 total of $620,000. Premium
quotations received reflected the market’s tightening and the slight increase in pricing
for all coverages.
Total Premiums
• General Liability (Excess) – Allied (first $10M layer) $142,105
– Gemini (second layer of $10M) $ 51,850 Subtotal $193,955
• Property – Affiliated FM $191,705
• Excess Worker’s Compensation – Safety National $113,540
• Crime – Chartis $ 7,492
• Cyber Liability - Beazley $ 24,748
$531,440
Funding Source:
Insurance Fund, Account Number 7800, Object Codes 62615 & 66044.
Summary:
The City is exposed to various risks of loss related to torts, theft, damage to and
destruction of assets, errors and omissions, and natural disasters. Current insurance
policies will expire on December 31, 2015. The City’s broker of record, Mesirow, Inc.,
took all insurance to underwriting and market.
Memorandum
49 of 335
Page 2 of 3
a. Property Insurance
The City maintains commercial all-risk insurance to cover damage to City facilities and
contents and other losses, including business interruption and loss of rents. The
coverage is subject to a deductible of $50,000 for each loss and each location. The
Total Insured Value of this coverage is $582,732,280 for FY2016.
Staff conducted an independent review of property insurance indications from various
carriers, including Affiliated FM (current carrier). The premium computations were
based upon the Total Insured Value. Several carriers declined to quote or were not
competitive on deductible or pricing.
Staff recommends award of property insurance renewal to Affiliated FM in the amount of
$191,705. This renewal pricing will only increase $25.00 versus FY2015 expiring
premium.
b. General Liability Insurance
The City currently maintains a self-insured retention (“SIR”) of $1.25 million with an
additional layer of excess insurance totaling $20 million. For purposes of prudent risk
management, it is advisable to maintain the current retention level and excess layer of
coverage such that the City gains additional protection/insured risk in the event of a
large loss. The incumbent carrier C.V. Starr exited the market in mid-2015.
Our early budget projections anticipated an increase in this placement given the market
exit of our current excess carrier. We also anticipated the market tightening an increase
the premium. Staff worked with Mesirow to ensure that the City’s program was
effectively marketed to several prospective carriers in order to obtain the most
competitive pricing and terms.
Staff is pleased to report that following an extensive conference with underwriting and
claims management at Allied Public Risk, it was able to secure a 10%/$15,000
reduction in premium for this First layer of coverage. Staff recommends binding with
new carrier Allied for $142,105 for the First layer of $10M coverage, and renewing
coverage with incumbent carrier Gemini for $51,850 for the Second layer of $10M
coverage.
c. Other Insurance Policies
The City also maintains in place insurance for the following areas: Excess Worker’s
Compensation and Crime. Workers’ Compensation premium payable decreased,
however, the City’s Self-Insured Retention will increase from $650,000 to $750,000.
Based upon the City’s claim history, this slight risk in increasing in the SIR is more than
balanced out by the $3,901 in premium savings from expiring. This renewal premium is
also $16,560 below budget. The renewal for the Crime policy is the same as expiring.
Cyber Liability is a recommended line of coverage that was first obtained in FY2014,
and a slight increase over expiring.
Staff recommends award of Property, Excess Liability, Crime, Cyber Liability and
Excess Worker’s Compensation renewal policies to the insurance companies as set
forth. These amounts are to be expended from the Insurance Fund which has sufficient
funds available for this purpose.
50 of 335
Page 3 of 3
d. Total Premiums
The chart below compares quoted premiums to a projected budget. Quoted premium
totals were $88,560 less than budgeted for FY2016.
2016 Premium 2016 Budget
• Property $191,705
• General Liability – Excess $193,955 (below)
• Crime $7,492
• Cyber $24,748 __________
$417,900 $490,000
• Excess Worker’s Compensation $113,540 $130,000
Total: $531,440 $620,000
Staff will manage remaining Insurance Fund accounts during 2015 to stay within the
total Fund budget.
Legislative History:
N/A.
51 of 335
City of Evanston - Program Structure 12/31/2015-2016
$2M
Employee
Theft
AIG
Crime and
Fiduciary
$25,000
Crime Ded.
Property
Building &
Business
Personal
Property
Loss Limit: $500,000,000 Eff 1/1/16 Affiliated Ins. Co.
$50,000 AOP
Deductible
Retention
$1,000,000
Lloyds
Eff 7/23/15-
16
Liquor
Liability
Excess Workers’
Comp./
Employers
Liability
IL
Statutory
EL: $1MM
Safety
National
Public Officials
Liability
Employment
Practices
Liability
General and
Employee
Benefits Liability
Excess Limit
$10 Million
Gemini Ins. Co.
Shared Layer
Law
Enforcement
Liability
$100,000
Retention
Loss
Limitation
$750,000 $1,250,000
Retention
See separate public officials bond listing
$1M agg
Beazley
$50,000
SIR
$10,000
Med.
$25,000
Heavy
Open
Lot: PD:
$100K
$1M occ/$3M agg Eff 5/25/15-5/25/16
Philadelphia
Cyber Liability Special
Events
Liability
$1M Occ.
$3M
Aggregate
Allied World
$9M
Occurrence
$9M
Aggregate
Allied World
$9M
Occurrence
$9M
Aggregate
Allied World
$9M
Occurrence
$9M Aggregate
Allied World
$9M
Occurrence
$9M
Aggregate
Allied World
$1M Occ.
Allied
World
$1M Occ.
$3M
Aggregate
Allied World
$1M Occ.
$3M
Aggregate
Allied World
$1M Occ.
$3M
Aggregate
Allied World
$1,250,000
Retention
$1,250,000
Retention
$1,250,000
Retention
$1,250,000
Retention
Auto
Liability
$9M
Occurrence
Allied
World
52 of 335
For City Council meeting of November 23, 2015 Item A3.3
Business of the City by Motion: Sheridan Road Water Main Lining
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Dan Manis, Senior Project Manager
Subject: Approval of Contract for Sheridan Road Water Main Lining
(Bid No. 15-60)
Date: November 12, 2015
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract for the
Sheridan Road Water Main Lining (Bid No. 15-60) with Bolder Contractors, Inc. (316
Cary Point Drive, Cary, IL) in the amount of $3,767,440.00.
Funding Source:
Funding will be provided from the Water Fund (Account 513.71.7330.65515 – 415450).
This project was budgeted at $3,770,000 for FY 2016. Additional funding in the amount
of $100,000 will be made available from funding set aside for the treated water storage
replacement project.
Background Information:
This project consists of the cured in place pipe (CIPP) lining of approximately 3,300 feet
of 18-inch diameter water main along Sheridan Road between Chicago Avenue and
Lincoln Street. This water main is over 100 years old and reaching the end of its useful
life. It has been identified for renewal in preparation for the Sheridan Road Street
Improvements scheduled to begin in 2017. This project also includes related open-cut
water main replacement of approximately 1,400 feet of various diameter water main at
the cross streets within the project limits. CIPP allows for the trenchless renewal of
water mains at a reduced cost and with less impact to the environment and traveling
public.
Analysis:
This bid was advertised on Demandstar and in the Pioneer Press. Bids for the project
were received and publicly read on November 3, 2015. Nine contractors attended the
mandatory pre-bid meeting and three contractors submitted bids for this project.
Memorandum
53 of 335
Contractor Information:
Contractor Address
Bolder Contractors, Inc. 316 Cary Point Drive, Cary, IL 60013
Sheridan Plumbing, Inc. 6754 W. 74th Street, Bedford Park, IL 60638
A. Lamp Concrete Contractors, Inc. 1900 Wright Blvd, Schaumburg, IL 60193
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening. The bids were reviewed by Dan Manis, Senior Project
Manager. Attached is a bid tabulation showing the detailed bid results.
The bid pricing received was as follows:
Contractor Total Bid Price
Bolder Contractors, Inc. $ 3,767,440.00
Sheridan Plumbing, Inc. $ 4,194,972.50
A. Lamp Concrete Contractors, Inc. Nonresponsive
The engineer’s estimate (prepared by HR Green, Inc.) for this contract is $3,214,591.00.
The A. Lamp Concrete bid was deemed nonresponsive due to deficiencies in the bid
proposal. This project involves work on large diameter water main (up to 36-inches),
and bidders were required to submit verifiable minimum qualifications due to the
complexity and criticality of this work. A. Lamp did not sufficiently demonstrate the
necessary qualifications to perform this work and has been determined to be non-
responsive.
A breakdown of funding for this project is as follows:
Account Summary
Project Funding: Sheridan Road Water Main Lining $ 3,770,000.00
Additional Funding Transfer from Treated Water Storage
Project + $ 100,000.00
Total Project Funding $ 3,870,000.00
Encumbrances: Construction Engineering by CBBEL - $ 64,160.00
Anticipated Encumbrances: Construction Material Testing - $ 9,000.00
Recommended Bid Award - $3,767,440.00
Balance Remaining $ 29,400.00
Staff recommends that the contract be awarded to Bolder Contractors for a total amount
of $3,767,440.00. This project is scheduled to begin in February 2016 and be
completed in May 2016.
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Bolder Contractors has completed various projects for the City, and staff has found their
work to be satisfactory. References provided with their bid proposal verified they meet
the qualification requirements.
The bid proposal indicated intent to meet the City’s M/W/EBE program goal and comply
with the Local Employment Program. A memo reviewing compliance with the City’s
M/W/EBE program goals is attached.
Legislative History:
On December 8, 2014, the City Council awarded engineering services for water main
improvements along Sheridan Road to Christopher B. Burke Engineering (CBBEL). HR
Green (EBE) was the sub-consultant awarded water main design services. CBBEL was
awarded construction engineering services.
Attachments:
Detailed Bid Tabulation
Memo on M/W/EBE Compliance
55 of 335
CITY OF EVANSTON
TABULATION OF BIDS FOR
SHERIDAN ROAD WATERMAIN IMPROVEMENTS
PW-BID-15-60
DATE: 11/3/15
TIME:2:00 P.M.
ATTENDED BY: KR
Item No.Items Unit Quantity Unit Price Cost UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
1 NON SPECIAL/SPECIAL WASTE DISPOSAL CU YD 300 $120.00 36,000.00$ $90.00 $27,000.00 $95.00 $28,500.00
2 SOIL DISPOSAL ANALYSIS LS 1 $1,800.00 1,800.00$ $10,000.00 $10,000.00 $3,500.00 $3,500.00
3 ROOT PRUNING EACH 15 $600.00 9,000.00$ $200.00 $3,000.00 $250.00 $3,750.00
4 TREE PRUNING EACH 10 $600.00 6,000.00$ $200.00 $2,000.00 $350.00 $3,500.00
5 TREE PROTECTION EACH 20 $600.00 12,000.00$ $200.00 $4,000.00 $150.00 $3,000.00
6 EXPLORATORY TRENCH, D <10 FT EACH 20 $900.00 18,000.00$ $600.00 $12,000.00 $2,000.00 $40,000.00
7 TEMPORARY FENCE LF 3000 $12.00 36,000.00$ $4.00 $12,000.00 $6.00 $18,000.00
8 SODDING, CLASS 1A SQ YD 718 $16.80 12,062.40$ $12.00 $8,616.00 $25.00 $17,950.00
9 TOPSOIL FURNISH AND PLACE, 4"SQ YD 718 $7.20 5,169.60$ $6.00 $4,308.00 $15.00 $10,770.00
10 INLET FILTERS EACH 49 $240.00 11,760.00$ $50.00 $2,450.00 $120.00 $5,880.00
11 TRENCH BACKFILL CU YD 1700 $84.00 142,800.00$ $22.00 $37,400.00 $106.00 $180,200.00
12 CIPP WATER MAIN LINING LF 3220 $354.00 1,139,880.00$ $320.00 $1,030,400.00 $300.00 $966,000.00
13 CIPP EXCAVATION PITS EACH 18 $1,440.00 25,920.00$ $5,000.00 $90,000.00 $15,000.00 $270,000.00
14 WATER MAIN, 6" (D.I.P., CI. 54), PUSH JOINT LF 775 $168.00 130,200.00$ $160.00 $124,000.00 $300.00 $232,500.00
15 WATER MAIN, 8" (D.I.P., CI. 54), PUSH JOINT LF 264 $192.00 50,688.00$ $200.00 $52,800.00 $400.00 $105,600.00
16 WATER MAIN, 18" (D.I.P., CI. 54), PUSH JOINT LF 380 $288.00 109,440.00$ $400.00 $152,000.00 $1,300.00 $494,000.00
17 WATER MAIN, 30" (D.I.P., CI. 54), PUSH JOINT LF 15 $372.00 5,580.00$ $900.00 $13,500.00 $2,950.00 $44,250.00
18 WATER MAIN, 36" (D.I.P., CI. 54), PUSH JOINT LF 10 $444.00 4,440.00$ $1,200.00 $12,000.00 $3,250.00 $32,500.00
19 WATER MAIN, 18" (D.I.P., Cl. 54), PUSH JOINT (COMBINED SEWER REPLACEMENT)LF 25 $288.00 7,200.00$ $250.00 $6,250.00 $165.00 $4,125.00
20 WATER MAIN LINE STOP 8"EACH 1 $8,400.00 8,400.00$ $15,000.00 $15,000.00 $18,500.00 $18,500.00
21 WATER VALVE, 6"EACH 10 $3,720.00 37,200.00$ $4,500.00 $45,000.00 $950.00 $9,500.00
22 WATER VALVE, 8"EACH 5 $4,080.00 20,400.00$ $6,000.00 $30,000.00 $1,750.00 $8,750.00
23 WATER VALVE, 18"EACH 5 $5,160.00 25,800.00$ $30,000.00 $150,000.00 $12,000.00 $60,000.00
24 WATER VALVE, 30" (FURNISHED BY CITY, INSTALL ONLY)EACH 1 $6,600.00 6,600.00$ $20,000.00 $20,000.00 $27,500.00 $27,500.00
25 FIRE HYDRANT, WM PIPE, AUXILIARY VALVE AND VALVE BOX, COMPLETE EACH 15 $10,440.00 156,600.00$ $18,000.00 $270,000.00 $8,000.00 $120,000.00
26 VALVE VAULTS, TYPE A, 6'-DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 5 $4,920.00 24,600.00$ $12,000.00 $60,000.00 $8,250.00 $41,250.00
27 VALVE BOX, COMPLETE EACH 16 $1,320.00 21,120.00$ $1,000.00 $16,000.00 $300.00 $4,800.00
28 CONNECTION TO EXISTING WATER MAIN 6", COMPLETE EACH 7 $2,640.00 18,480.00$ $8,000.00 $56,000.00 $9,200.00 $64,400.00
29 CONNECTION TO EXISTING WATER MAIN 8", COMPLETE EACH 3 $3,720.00 11,160.00$ $8,000.00 $24,000.00 $9,800.00 $29,400.00
30 CONNECTION TO EXISTING WATER MAIN 18", COMPLETE EACH 18 $8,400.00 151,200.00$ $9,000.00 $162,000.00 $8,500.00 $153,000.00
31 CONNECTION TO EXISTING WATER MAIN 30", COMPLETE EACH 2 $5,760.00 11,520.00$ $60,000.00 $120,000.00 $35,000.00 $70,000.00
32 CONNECTION TO EXISTING WATER MAIN 36", COMPLETE EACH 1 $7,320.00 7,320.00$ $120,000.00 $120,000.00 $55,000.00 $55,000.00
33 PRESSURE CONNECTION 4" X 6" (TEMPORARY UNIVERSITY CONNECTION)EACH 1 $11,040.00 11,040.00$ $30,000.00 $30,000.00 $12,000.00 $12,000.00
34 REMOVING VALVE BOXES EACH 11 $480.00 5,280.00$ $300.00 $3,300.00 $150.00 $1,650.00
35 WATER MAIN REMOVAL, 30"LF 9 $48.00 432.00$ $100.00 $900.00 $500.00 $4,500.00
36 WATER MAIN REMOVAL, 18"LF 31 $60.00 1,860.00$ $50.00 $1,550.00 $95.00 $2,945.00
37 RELOCATING FIRE HYDRANTS EACH 3 $1,440.00 4,320.00$ $4,000.00 $12,000.00 $5,725.00 $17,175.00
38 REMOVING FIRE HYDRANTS EACH 4 $1,080.00 4,320.00$ $2,000.00 $8,000.00 $5,000.00 $20,000.00
39 REMOVING VALVE VAULTS EACH 4 $960.00 3,840.00$ $2,000.00 $8,000.00 $1,250.00 $5,000.00
40 WATER SERVICE CONNECTION (SHORT) , 1" - 2", COMPLETE, OPEN CUT EACH 3 $5,040.00 15,120.00$ $7,000.00 $21,000.00 $8,000.00 $24,000.00
41 WATER SERVICE CONNECTION (SHORT), 4" - 6", COMPLETE, OPEN CUT EACH 2 $8,400.00 16,800.00$ $12,000.00 $24,000.00 $23,225.00 $46,450.00
42 WATER SERVICE CONNECTION (LONG) , 1" - 2" - DIRECTIONAL DRILLED EACH 15 $6,600.00 99,000.00$ $15,000.00 $225,000.00 $13,200.00 $198,000.00
43 WATER SERVICE CONNECTION (LONG), 4" - 6" - DIRECTIONAL DRILLED, COMPLETE EACH 1 $9,600.00 9,600.00$ $30,000.00 $30,000.00 $25,000.00 $25,000.00
44 WATER MAIN CASING, 15" (PVC C900 WM QUALITY PIPE)LF 142 $48.00 6,816.00$ $90.00 $12,780.00 $65.00 $9,230.00
45 PAVEMENT REMOVAL SQ YD 1500 $22.00 33,000.00$ $8.00 $12,000.00 $12.00 $18,000.00
46 PAVEMENT REMOVAL, TEMPORARY BINDER SURFACE REMOVAL 2", TRENCH BACKFILL REMOVAL 8"SQ YD 1500 $24.00 36,000.00$ $8.00 $12,000.00 $12.00 $18,000.00
47 SIDEWALK REMOVAL SQ FT 400 $7.00 2,800.00$ $9.00 $3,600.00 $6.00 $2,400.00
48 DRIVEWAY PAVEMENT REMOVAL SQ YD 40 $24.00 960.00$ $20.00 $800.00 $13.00 $520.00
49 COMBINATION CURB AND GUTTER REMOVAL LF 100 $12.00 1,200.00$ $9.00 $900.00 $10.00 $1,000.00
50 AGGREGATE BASE COURSE, TYPE B 5" (TEMPORARY SIDEWALK / PERMANENT SIDEWALK)SQ YD 50 $18.00 900.00$ $80.00 $4,000.00 $20.00 $1,000.00
51 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50, (TEMPORARY SIDEWALK), 2.5"TON 6 $280.00 1,680.00$ $500.00 $3,000.00 $1,500.00 $9,000.00
52 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50, 8.0"TON 680 $126.00 85,680.00$ $140.00 $95,200.00 $100.00 $68,000.00
53 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50, 2.0"TON 170 $132.00 22,440.00$ $150.00 $25,500.00 $125.00 $21,250.00
54 BITUMINOUS MATERIALS (PRIME COAT)GAL.150 $7.00 1,050.00$ $12.00 $1,800.00 $5.00 $750.00
55 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 400 $10.00 4,000.00$ $15.00 $6,000.00 $10.00 $4,000.00
56 DETECTABLE WARNING SQ FT 45 $34.80 1,566.00$ $70.00 $3,150.00 $45.00 $2,025.00
57 COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 (DOWELLED)LF 100 $36.00 3,600.00$ $50.00 $5,000.00 $55.00 $5,500.00
58 HOT-MIX ASPHALT DRIVEWAY PAVEMENT, 4"SQ YD 60 $72.00 4,320.00$ $140.00 $8,400.00 $50.00 $3,000.00
59 THERMOPLASTIC PAVEMENT MARKING - LETTERS AND SYMBOLS SQ FT 132 $5.00 660.00$ $40.00 $5,280.00 $6.25 $825.00
60 THERMOPLASTIC PAVEMENT MARKING - LINE 4"FOOT 6350 $1.00 6,350.00$ $1.00 $6,350.00 $1.75 $11,112.50
61 THERMOPLASTIC PAVEMENT MARKING - LINE 6"FOOT 2980 $3.00 8,940.00$ $1.20 $3,576.00 $2.75 $8,195.00
62 THERMOPLASTIC PAVEMENT MARKING - LINE 12"FOOT 1600 $4.00 6,400.00$ $2.00 $3,200.00 $5.75 $9,200.00
63 THERMOPLASTIC PAVEMENT MARKING - LINE 24"FOOT 320 $6.00 1,920.00$ $10.00 $3,200.00 $11.75 $3,760.00
64 PAVEMENT MARKING REMOVAL SQ FT 6000 $1.50 9,000.00$ $1.00 $6,000.00 $1.35 $8,100.00
65 RAISED REFLECTIVE PAVEMENT MARKER REMOVAL EACH 100 $12.00 1,200.00$ $50.00 $5,000.00 $5.25 $525.00
66 RAISED REFLECTIVE PAVEMENT MARKER EACH 100 $38.40 3,840.00$ $40.00 $4,000.00 $75.00 $7,500.00
67 STREET SWEEPING EACH 20 $480.00 9,600.00$ $1,000.00 $20,000.00 $600.00 $12,000.00
68 ARROWBOARD (TRAILER MOUNTED)CAL. MO.12 $720.00 8,640.00$ $500.00 $6,000.00 $115.00 $1,380.00
69 CHANGEABLE MESSAGE SIGN CAL. MO.15 $960.00 14,400.00$ $800.00 $12,000.00 $950.00 $14,250.00
70 CONSTRUCTION LAYOUT LS 1 $66,000.00 66,000.00$ $15,000.00 $15,000.00 $35,000.00 $35,000.00
71 TRAFFIC CONTROL, PROTECTION AND CONSTRUCTION STAGING LS 1 $372,000.00 372,000.00$ $360,000.00 $360,000.00 $325,000.00 $325,000.00
72 PAVEMENT MARKING TAPE, TYPE III - LETTERS AND SYMBOLS SQ FT 150 $4.00 600.00$ $6.00 $900.00 $3.00 $450.00
73 PAVEMENT MARKING TAPE, TYPE III 4"FOOT 8280 $0.90 7,452.00$ $1.00 $8,280.00 $1.30 $10,764.00
74 PAVEMENT MARKING TAPE, TYPE III 6"FOOT 5380 $2.50 13,450.00$ $2.00 $10,760.00 $1.70 $9,146.00
75 PAVEMENT MARKING TAPE, TYPE III 12"FOOT 240 $3.50 840.00$ $4.00 $960.00 $3.50 $840.00
76 PAVEMENT MARKING TAPE, TYPE III 24"FOOT 70 $5.50 385.00$ $8.00 $560.00 $9.00 $630.00
77 TEMPORARY PAVEMENT MARKING REMOVAL SQ FT 6000 $1.50 9,000.00$ $1.00 $6,000.00 $1.50 $9,000.00
78 DETECTOR LOOP REPLACEMENT AT SHERIDAN RD / FOSTER ST.LF 135 $30.00 4,050.00$ $18.00 $2,430.00 $35.00 $4,725.00
79 DETECTOR LOOP REPLACEMENT AT SHERIDAN RD / SORTHWESTERN PL.LF 90 $30.00 2,700.00$ $18.00 $1,620.00 $35.00 $3,150.00
80 DETECTOR LOOP REPLACEMENT AT SHERIDAN RD / NOYES ST.LF 270 $30.00 8,100.00$ $18.00 $4,860.00 $35.00 $9,450.00
81 DETECTOR LOOP REPLACEMENT AT SHERIDAN RD / LINCOLN ST.LF 270 $30.00 8,100.00$ $18.00 $4,860.00 $35.00 $9,450.00
82 PRE AND POST CONSTRUCTION SUBSURFACE VIDEO TAPING LF 3000 $3.00 9,000.00$ $9.00 $27,000.00 $18.00 $54,000.00
$3,767,440.00 $4,194,972.50 Nonresponsive
3,214,591.00$ $3,767,440.00 $4,194,972.50
316 CARY PT. DRIVE 6754 W. 74TH STREET
SCHAUMBURG, IL 60193CARY, IL 60013 BEDFORD PARK, IL 60638
TOTAL BID AS READ
AS CORRECTED
APPROVED
ENGINEER'S
ESTIMATE
NAME AND ADDRESS OF BIDDERS
ALAMP CONCRETE CONTRACTORS INCBOLDER CONTRACTORS SHERIDAN PLUMBING & SEWER
1900 WRIGHT BLVD.
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Bid 15-60, Sheridan Road Water Main Lining, (Bolder Contractors, Inc.), M/W/EBE Memo, 11.23.2015
To: David Stoneback, Chief of Public Works Agency
Lara Biggs, Capital Planning and Engineering Bureau Manager
Dan Manis, Senior Project Manager
From: Tammi Turner, Purchasing Manager
Subject: 2015 Sheridan Road Water Main Improvements, Water Lining,
Bid 15-60
Date: November 23, 2015
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City has established a 25% M/W/EBE subcontracting
participation goal for general contractors.
With regard to the Sheridan Road Water Main Lining, Bid 15-60 in the base bid
amount of $3,767,440.00, the primary contractor Bolder Contractors, Inc., has
subcontracted the following:
Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE
R. A. Seaton Contractors
1467 McKinley Ave.
Belvidere, IL
Water Main
Material
$360,000 9.5% X
Chicagoland Truckin Inc.
5494 W. Roosevelt Road
Chicago, IL
Trucking $100,000 2.75% X
Smith Maintenance Co.
205 W . Randolph Street
Chicago, IL
Traffic Control $95,000 2.5% X
Precision Pavement Markings
P.O. Box Elgin, IL
Pavement
Markings
$25,551 0.7% X
Sheridan Plumbing & Sewer
6754 W 74 Street
Bedford Park, IL
Water Services
Construction
$191,000 5% X
Sanchez Construction Svcs.
1950 W. 43rd
Chicago, IL
Asphalt Paving $169,000 4.5% X
Ozinga Ready Mix Concrete,
2525 W. Oakton,
Evanston, IL
Concrete
Material
$10,000 3% X
Total M/W/EBE $950,551 27.95%
Bolder Contractors, Inc. will receive credit for 27.95% M/W/EBE participation.
Memorandum
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Bid 15-60, Sheridan Road Water Main Lining, (Bolder Contractors, Inc.), M/W/EBE Memo, 11.23.2015
CC: Martin Lyons, Assistant City Manager/CFO
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For City Council meeting of November 23, 2015 Item A3.4
Business of the City by Motion: Agreement with Youth Job Center for Career
Pathways Program
for Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Bob Dorneker, Acting Dir., Parks, Recreation & Community Services Dept
Christina Ferraro, Assistant Dir., Community Services Division
Kevin L. Brown, Manager, Community Services Division
Subject: Building Career Pathways to Sustainable Employment Agreement with the
Youth Job Center of Evanston Inc. for 2015-16
Date: November 23, 2015
Recommended Action:
Staff recommend that City Council authorize the City Manager to execute the 2015
agreement with the Youth Job Center of Evanston Inc. (YJC) (1114 Church Street,
Evanston, IL 60201) to provide fifteen disconnected and unemployed young adults who
are low to moderate income Evanston residents (ages 18-25) with a career pathway
plan that leads to educational/work trade certification, etc., employment, supportive
services, career counseling, educational support and transportation assistance over 24
months in an amount not to exceed $80,000 for FY 2015-16.
Funding Source:
Funding for this agreement is budgeted in Parks, Recreation and Community Services,
Business Unit 100.30.3215.62490, Youth and Young Adult Engagement Division. Costs
amount to approximately $5,333 per participant.
The City of Evanston shall be financially responsible for the furtherance of the program.
The Youth Job Center of Evanston shall be the employer of record. The direct and
indirect costs shall be $45,000 for on the job training salaries for 15 program
participants (@$3000 each); $3000 for job readiness training; $6000 for supportive
services that include transportation and state certification and testing fees, and child
care for all program participants; $2000 for program materials and supplies; $24,000 for
mandatory orientation, intake and job-readiness assessment, skill building activities,
employability action plan, record documentation, job portfolio, mock interviews and
coaching, personalized job referrals, individualized career pathways counselor
consultations, and 6 month, 12 month, 18 month, and 24 month job retention bench
mark incentives and follow up.
Memorandum
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Summary:
In 2012, the City contracted with YJC to implement the pilot year of the Building Career
Pathways to Sustainable Employment Program. YJC was selected as a partner, because
it is a successful employment/training agency within the City that focuses upon job-
readiness and job-placement for at-risk youth and young adults. Its mission is “to prepare
youth ages 14-25 for success in the workplace and provide job-readiness, training and
employment support in partnership with employers.” YJC has a proven track record of
excellence placing more than 1,400 young people each year in various positions and has
developed many long-term relationships with employers who are committed to hiring
individuals after successful on the job training and credential attainment. Continued
utilization of the YJC avoids the duplication of services and provides the best method for
implementing the Youth and Young Adult Division’s Workforce Training and Employment
Programs. YJC has partnered with the city for many years in providing employment
services to Youth and Young Adults in the community and received CDBG funding for
such initiatives in 2014.
Our “Building Career Pathways to Sustainable Employment Program” has been
developed and modeled after successful national best practices. One such model was
highlighted in the Joyce Foundation’s July 2010 “Shifting Gears: State Innovation to
Advance Workers and the Economy in the Midwest” report. That report defined career
pathways as – “a series of connected education and training programs and support
services that enable individuals to get jobs in specific industries, and to advance over
time to successfully complete higher levels of education and work in that industry.”1
These programs include “embedded” or “stackable” credentials connected to each step
in the pathway. These credentials, such as occupational certificates, have value to
employers by themselves, and also build toward longer technical diplomas and degrees.
A more recent documentation and validation of this Workforce Training and
Employment approach can be found in the February 2011 publication “Pathways to
Prosperity – Meeting the Challenge of Preparing Young Americans For the 21st
Century”,(http://www.gse.harvard.edu/news_events/features/2011/Pathways_to_Prospe
rity_Feb2011.pdf) by the Harvard University Graduate School of Education. That report
details the success of using multiple pathways as a broader vision towards school
reform that includes expanded roles for employers and a new social compact for youth.
The results of the initial pilot program have been impressive and are consistent with
other national models using these workforce development strategies. From October
2012 to April 2015, 90% of the Career Pathways (61) interns were considered high risk
and faced multiple barriers to employment. In that same span, 80% of Career
Pathways interns completed Job Readiness Training. Fifty-three of the 61 interns
secured permanent employment with hourly wages ranging from $8.25 to $13.00 per
hour. Interns were placed in a wide range of industry types. Thirty-two percent were
placed in administrative positions, 25% obtained public sector positions, 15% placed in
retail, 8% placed in food service, 6% placed in transportation/logistics, 4% placed in
automotive, 4% placed in education/child care, 4% placed in security, and 2% placed in
healthcare.
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Interns obtained the following industry credentials: National Retail Federation (NRF),
Customer Service, PERC card, OSHA 10-hour card, Direct Support Professional (DSP),
Food Service Sanitation, Emergency Medical Technician (EMT), OCC Certifications
(Auto/Culinary), ServSafe, and Illinois Food Handler’s Card.
Participants in the program complete pre-meeting assessments and orientation with
division staff. Once completed, YJC and City staff develop individualized participant
caseloads. Participants are required to meet the minimum criterion that has been
established for the pathway they have chosen (i.e. skills assessment, availability, high
school diploma, etc.), as if they were directly applying to the positions.
All participants receive supportive services, career counseling, job readiness training
stipends, educational support, child care, and transportation assistance, if necessary.
They are eligible for 200+ hours of paid training for entry level positions leading to
educational/work trade certifications.
Listed below is a summary of the scope of work to be performed by YJC:
• Assume all costs for all training, materials, etc., including any additional
supplemental support needed to ensure an individual’s success such as
transportation vouchers.
• Pay job readiness stipends and subsidized wages earned during training
internship.
• Provide counseling and coaching, follow-up services to individuals. YJC will also
provide regularly scheduled updates to Youth and Young Adult Division staff on
the progress of individuals enrolled in the program.
Youth and Young Adult Division staff recruits young adults in the community and
identifies Evanston residents that would benefit from this program. Also, other city
departments, co-workers in the Recreation Division and partner agencies in the city
such as the Moran Center and Evanston School District 202 provide referrals to the
division.
Youth and Young Adult Program staff and YJC Job Counselors follow the progress of
individuals enrolled in the program and their placement in employment over a 24 month
period. Research shows that follow up services are critical to the success of disengaged
and disconnected “Opportunity Youth”. The partnership with YJC provides the
educational and workforce related resources that are not always available to the City of
Evanston.
Attachments:
2015 Agreement with Youth Job Center of Evanston Inc
2015 Program Report
1 Davis Jenkins. Career Pathways: Aligning Public Resources to Support Individual and
Regional Economic Advancement in the Knowledge Economy. Workforce Strategy Center,
August 2006
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CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
Building Career Pathways to Sustainable Employment Program 2015
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this
day of October, 2015, between the City of Evanston, an Illinois municipal corporation with
offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the
“City”), and Youth Job Center of Evanston, with offices located at 1114 Church Street,
Evanston, Illinois 60201 (hereinafter referred to as the “Consultant”). Compensation for all
basic Services (“the Services”) provided by the Consultant pursuant to the terms of this
Agreement shall not exceed $80,000.
I. COMMENCEMENT DATE
Consultant shall commence the Services on November, 2015 or no
later than three (3) DAYS AFTER City executes and delivers this
Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the Services by August 31, 2016. If this Agreement
provides for renewals after an initial term, no renewal shall begin until agreed to in
writing by both parties prior to the completion date of this Agreement.
III. PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A –
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Project Milestones and Deliverables. Any expenses in addition to those set
forth here must be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are
those as defined in Exhibit A.
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take into
account any and all applicable plans and/or specifications furnished by City, or by
others at City’s direction or request, to Consultant during the term of this Agreement.
All materials, buildings, structures, or equipment designed or selected by Consultant
shall be workable and fit for the intended use thereof, and will comply with all
applicable governmental requirements. Consultant shall require its employees to
observe the working hours, rules, security regulations and holiday schedules of City
while working and to perform its Services in a manner which does not unreasonably
interfere with the City’s business and operations, or the business and operations of
other tenants and occupants in the City which may be affected by the work relative to
this Agreement. Consultant shall take all necessary precautions to assure the safety
of its employees who are engaged in the performance of the Services, all equipment
and supplies used in connection therewith, and all property of City or other parties
that may be affected in connection therewith. If requested by City, Consultant shall
promptly replace any employee or agent performing the Services if, in the opinion of
the City, the performance of the employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this Agreement.
Consultant is an independent Consultant and is solely responsible for all taxes,
withholdings, and other statutory or contractual obligations of any sort, including but
not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords
any third-party beneficiary rights whatsoever to any non-party to this Agreement that
any non-party may seek to enforce. Consultant acknowledges and agrees that
should Consultant or its subconsultants provide false information, or fail to be or
remain in compliance with this Agreement, the City may void this Agreement. The
Consultant warrants and states that it has read the Contract Documents, and agrees
to be bound thereby, including all performance guarantees as respects Consultant’s
work and all indemnity and insurance requirements.
The Consultant shall obtain prior approval from the City prior to subcontracting
with any entity or person to perform any of the work required under this Agreement. If
the Consultant subcontracts any of the services to be performed under this
Agreement, the subconsultant agreement shall provide that the services to be
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performed under any such agreement shall not be sublet, sold, transferred, assigned
or otherwise disposed of to another entity or person without the City’s prior written
consent. The Consultant shall be responsible for the accuracy and quality of any
subconsultant’s work.
All subconsultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services provided by
this Agreement, such that it is binding upon each and every subconsultant that does
work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors, other
municipalities and local government officials, public utility companies, and others, as
may be directed by the City. This shall include attendance at meetings, discussions
and hearings as requested by the City. This cooperation shall extend to any
investigation, hearings or meetings convened or instituted by OSHA relative to this
Project, as necessary. Consultant shall cooperate with the City in scheduling and
performing its Work to avoid conflict, delay in or interference with the work of others,
if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time provided,
however, that no such amendment or modification shall be effective unless reduced
to writing and duly authorized and signed by the authorized representatives of the
parties.
B. Representation and Warranties. Consultant represents and warrants that:
(1) Consultant possesses and will keep in force all required licenses to perform the
Services, (2) the employees of Consultant performing the Services are fully qualified,
licensed as required, and skilled to perform the Services.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City terminates
this agreement, the City will make payment to Consultant for Services performed
prior to termination. Payments made by the City pursuant to this Agreement are
subject to sufficient appropriations made by the City of Evanston City Council. In the
event of termination resulting from non-appropriation or insufficient appropriation by
the City Council, the City’s obligations hereunder shall cease and there shall be no
penalty or further payment required. In the event of an emergency or threat to the life,
safety or welfare of the citizens of the City, the City shall have the right terminate this
Agreement without prior written notice. Within thirty (30) days of termination of this
Agreement, the Consultant shall turn over to the City any documents, drafts, and
materials, including but not limited to, outstanding work product, data, studies, test
results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel
spreadsheets, technical specifications and calculations, and any other such items
specifically identified by the City related to the Services herein.
D. Independent Consultant. Consultant’s status shall be that of an independent
Consultant and not that of a servant, agent, or employee of City. Consultant shall not
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hold Consultant out, nor claim to be acting, as a servant, agent or employee of City.
Consultant is not authorized to, and shall not, make or undertake any agreement,
understanding, waiver or representation on behalf of City. Consultant shall at its own
expense comply with all applicable workers compensation, unemployment insurance,
employer’s liability, tax withholding, minimum wage and hour, and other federal,
state, county and municipal laws, ordinances, rules, regulations and orders.
Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA),
and as the same may be amended from time to time, applicable state and municipal
safety and health laws and all regulations pursuant thereto.
E. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the interests of
City in respect to the Services being provided hereunder except as shall have been
expressly disclosed in writing by Consultant to City and consented to in writing to
City.
F. Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, photographs, charts, programs, models,
specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and
other documents or materials required to be furnished by Consultant hereunder,
including drafts and reproduction copies thereof, shall be and remain the exclusive
property of City, and City shall have the unlimited right to publish and use all or any
part of the same without payment of any additional royalty, charge, or other
compensation to Consultant. Upon the termination of this Agreement, or upon
request of City, during any stage of the Services, Consultant shall promptly deliver all
such materials to City. Consultant shall not publish, transfer, license or, except in
connection with carrying out obligations under this Agreement, use or reuse all or any
part of such reports and other documents, including working pages, without the prior
written approval of City, provided, however, that Consultant may retain copies of the
same for Consultant’s own general reference.
G. Payment. Invoices for payment shall be submitted by Consultant to City at
the address set forth above, together with reasonable supporting documentation, City
may require such additional supporting documentation as City reasonably deems
necessary or desirable. Payment shall be made in accordance with the Illinois Local
Government Prompt Payment Act, after City’s receipt of an invoice and all such
supporting documentation.
H. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents indicating,
documenting, verifying or substantiating the cost and appropriateness of any and all
expenses. If any invoice submitted by Consultant is found to have been overstated,
Consultant shall provide City an immediate refund of the overpayment together with
interest at the highest rate permitted by applicable law, and shall reimburse all of
City’s expenses for and in connection with the audit respecting such invoice.
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I. Indemnity. Consultant shall defend, indemnify and hold harmless the City
and its officers, elected and appointed officials, agents, and employees from any and
all liability, losses, or damages as a result of claims, demands, suits, actions, or
proceedings of any kind or nature, including but not limited to costs, and fees,
including attorney’s fees, judgments or settlements, resulting from or arising out of
any negligent or willful act or omission on the part of the Consultant or Consultant’s
subcontractors, employees, agents or subcontractors during the performance of this
Agreement. Such indemnification shall not be limited by reason of the enumeration of
any insurance coverage herein provided. This provision shall survive completion,
expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of their
own agents, attorneys, and experts, any claims, actions or suits brought against
them. The Consultant shall be liable for the costs, fees, and expenses incurred in the
defense of any such claims, actions, or suits. Nothing herein shall be construed as a
limitation or waiver of defenses available to the City and employees and agents,
including but not limited to the Illinois Local Governmental and Governmental
Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits
brought upon all such Losses and must pay all costs and expenses incidental to
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Consultant of any of its obligations under this
Agreement. Any settlement of any claim or suit related to this Agreement by
Consultant must be made only with the prior written consent of the City Corporation
Counsel, if the settlement requires any action on the part of the City.
To the extent permissible by law, Consultant waives any limits to the amount
of its obligations to indemnify, defend, or contribute to any sums due under any
Losses, including any claim by any employee of Consultant that may be subject to
the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related
law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding
Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations
it may have on its liability under the Illinois Workers Compensation Act, the Illinois
Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or remedy
work performed under this Agreement resulting from or arising out of any act or
omission, neglect, or misconduct in the performance of its Work or its
subConsultants’ work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
J. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
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(which shall include as a minimum the requirements set forth below) during the term
of this Agreement, for damages caused or contributed to by Consultant, and insuring
Consultant against claims which may arise out of or result from Consultant’s
performance or failure to perform the Services hereunder: (1) worker’s compensation
in statutory limits and employer’s liability insurance in the amount of at least
$500,000, (2) comprehensive general liability coverage, and designating City as
additional insured for not less than $3,000,000 combined single limit for bodily injury,
death and property damage, per occurrence, (3) comprehensive automobile liability
insurance covering owned, non-owned and leased vehicles for not less than
$1,000,000 combined single limit for bodily injury, death or property damage, per
occurrence, and (4) errors and omissions or professional liability insurance
respecting any insurable professional services hereunder in the amount of at least
$1,000,000. Consultant shall give to the City certificates of insurance for all Services
done pursuant to this Agreement before Consultant performs any Services, and, if
requested by City, certified copies of the policies of insurance evidencing the
coverage and amounts set forth in this Section. The City may also require
Consultant to provide copies of the Additional Insured Endorsement to said
policy(ies) which name the City as an Additional Insured for all of Consultant’s
Services and work under this Agreement. Any limitations or modification on the
certificate of insurance issued to the City in compliance with this Section that conflict
with the provisions of this Section shall have no force and effect. Consultant’s
certificate of insurance shall contain a provision that the coverage afforded under the
policy(s) will not be canceled or reduced without thirty (30) days prior written notice
(hand delivered or registered mail) to City. Consultant understands that the
acceptance of certificates, policies and any other documents by the City in no way
releases the Consultant and its subcontractors from the requirements set forth
herein. Consultant expressly agrees to waive its rights, benefits and entitlements
under the “Other Insurance” clause of its commercial general liability insurance policy
as respects the City. In the event Consultant fails to purchase or procure insurance
as required above, the parties expressly agree that Consultant shall be in default
under this Agreement, and that the City may recover all losses, attorney’s fees and
costs expended in pursuing a remedy or reimbursement, at law or in equity, against
Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services hereunder,
or Consultant may develop confidential information for City. Consultant agrees (i) to
treat, and to obligate Consultant’s employees to treat, as secret and confidential all
such information whether or not identified by City as confidential, (ii) not to disclose
any such information or make available any reports, recommendations and /or
conclusions which Consultant may make for City to any person, firm or corporation or
use the same in any manner whatsoever without first obtaining City’s written
approval, and (iii) not to disclose to City any information obtained by Consultant on a
confidential basis from any third party unless Consultant shall have first received
written permission from such third party to disclose such information.
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Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in
the possession of others whom the City has contracted with to perform a
governmental function are covered by the Act and subject to disclosure within limited
statutory timeframes (five (5) working days with a possible five (5) working day
extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Consultant’s control, the
Consultant shall promptly provide all requested records to the City so that the City
may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a request
and whether or not any exemptions to the disclosure of such records, or part thereof,
is applicable. Vendor shall indemnify and defend the City from and against all claims
arising from the City’s exceptions to disclosing certain records which Vendor may
designate as proprietary or confidential. Compliance by the City with an opinion or a
directive from the Illinois Public Access Counselor or the Attorney General under
FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a
violation of this Section.
L. Use of City’s Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of City’s
name nor the name of any affiliate of City, nor any picture of or reference to its
Services in any advertising, promotional or other materials prepared by or on behalf
of Consultant, nor disclose or transmit the same to any other party without the City’s
written consent.
M. No Assignments or Subcontracts. Consultant shall not assign or
subcontract all or any part or its rights or obligations hereunder without City’s express
prior written approval. Any attempt to do so without the City’s prior consent shall, at
City’s option, be null and void and of no force or effect whatsoever. Consultant shall
not employ, contract with, or use the services of any other architect, interior designer,
engineer, consultant, special contractor, or other third party in connection with the
performance of the Services without the prior written consent of City.
N. Compliance with Applicable Statutes, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal, state,
county, and municipal statutes, ordinances and regulations, at Consultant’s sole cost
and expense, except to the extent expressly provided to the contrary herein.
Whenever the City deems it reasonably necessary for security reasons, the City may
conduct at its own expense, criminal and driver history background checks of
Consultant’s officers, employees, subcontractors, or agents. Consultant shall
immediately reassign any such individual who in the opinion of the City does not pass
the background check.
O. Liens and Encumbrances. Consultant, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City
property or any improvements thereon in connection with any Services performed
under or in connection with this Agreement. Consultant further agrees, as and to the
extent of payment made hereunder, to execute a sworn affidavit respecting the
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payment and lien releases of all subcontractors, suppliers and materialmen, and a
release of lien respecting the Services at such time or times and in such form as may
be reasonably requested by City. Consultant shall protect City from all liens for labor
performed, material supplied or used by Consultant and/or any other person in
connection with the Services undertaken by consultant hereunder, and shall not at
any time suffer or permit any lien or attachment or encumbrance to be imposed by
any subConsultant, supplier or materialmen, or other person, firm or corporation,
upon City property or any improvements thereon, by reason or any claim or demand
against Consultant or otherwise in connection with the Services.
P. Notices. Every notice or other communication to be given by either party to
the other with respect to this Agreement, shall be in writing and shall not be effective
for any purpose unless the same shall be served personally or by United States
certified or registered mail, postage prepaid, addressed if to City as follows: City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing
Division and to Consultant at the address first above set forth, or at such other
address or addresses as City or Consultant may from time to time designate by
notice given as above provided.
Q. Attorney’s Fees. In the event that the City commences any action, suit, or
other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement
by Consultant, or arising out of a breach of this Agreement by Consultant, the City
shall recover from the Consultant as part of the judgment against Consultant, its
attorneys’ fees and costs incurred in each and every such action, suit, or other
proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be held
void, or unenforceable, the remaining portions hereof shall remain in full force and
effect.
T. Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out or due
to this Agreement shall be in Cook County, Illinois. The City shall not enter into
binding arbitration to resolve any dispute under this Agreement. The City does not
waive tort immunity by entering into this Agreement.
U. Time. Consultant agrees all time limits provided in this Agreement and any
Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall
continue to perform its obligations while any dispute concerning the Agreement is
being resolved, unless otherwise directed by the City.
V. Survival. Except as expressly provided to the contrary herein, all provisions
of this Agreement shall survive all performances hereunder including the termination
of the Consultant.
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VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-12-5
of the Evanston City Code, the Illinois Human Rights Act or any other applicable law,
the Consultant may be declared nonresponsible and therefore ineligible for future
contracts or subcontracts with the City, and the contract may be cancelled or voided
in whole or in part, and such other sanctions or penalties may be imposed or
remedies invoked as provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin
or ancestry, or age or physical or mental disabilities that do not impair ability to work,
and further that it will examine all job classifications to determine if minority persons
or women are underutilized and will take appropriate affirmative action to rectify any
such underutilization. Consultant shall comply with all requirements of City of
Evanston Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital status,
national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum,
the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and
directions on how to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its
subconsultant provide false information, or fail to be or remain in compliance with the
Agreement, the City may void this Agreement.
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B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act,
the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable
rules in performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or
a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant
certifies at least five years have passed since the date of the conviction.
D. Consultant certifies that it has not been convicted of the offense of bid rigging
or bid rotating or any similar offense of any State in the U.S., nor made any
admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-
4).
E. In accordance with the Steel Products Procurement Act, Consultant certifies
steel products used or supplied in the performance of a contract for public works shall
be manufactured or produced in the U.S. unless the City grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and as
applicable, has obtained an assumed name certificate from the appropriate authority,
or has registered to conduct business in Illinois and is in good standing with the
Illinois Secretary of State.
G. If more favorable terms are granted by Consultant to any similar governmental
entity in any state in a contemporaneous agreement let under the same or similar
financial terms and circumstances for comparable supplies or services, the more
favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set
forth herein. There are no covenants, promises, agreements, conditions or
understandings between the parties, either oral or written, other than those contained
in this Agreement. This Agreement has been negotiated and entered into by each
party with the opportunity to consult with its counsel regarding the terms therein. No
portion of the Agreement shall be construed against a party due to the fact that one
party drafted that particular portion as the rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or contract
form submitted by Consultant be part of this Agreement unless agreed to in a writing
signed by both parties and attached and referred to herein as an Addendum, and in
such event, only the portions of such proposal or contract form consistent with this
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Agreement and Exhibits hereto shall be part hereof.
IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By ________________________ By:________________________
Its: ________________________ Its: City Manager
FEIN Number: _______________ Date: _____________________
Date: _______________________
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EXHIBIT A
This EXHIBIT A to that certain Consulting Agreement dated day of October, 2015 between
the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and Youth Job
Center Of Evanston sets forth the Commencement and Completion Date, Services, Fees,
and Reimbursable Expenses as follows:
COMMENCEMENT DATE: October , 2015
COMPLETION DATE: August 31, 2016
FEES: The City of Evanston shall be financially responsible for the furtherance of the
program and the direct and indirect costs specifically determined to be $45,000 for 15
program participants (@$3000 each); $3000 for job readiness training; $6000 for supportive
services that include transportation and state certification and testing fees for all program
participants; $2000 for program materials and supplies; $24,000 for YJC Inc., career
pathways counseling staff and employment services.
The Youth Job Center will provide monthly invoices to the City requesting payment. This
will be submitted in accordance with the Consultant invoice submittal deadlines; schedule
will be provided by City. If the invoice needs adjustment or explanation, Consultant will work
with the City to adjust or explain the invoice. Once the invoice is agreed upon by both
parties, it shall be submitted for processing and be paid by the City billing procedure.
SERVICES/SCOPE OF WORK: This agreement for services is to facilitate year two of the
“Building Career Pathways to Sustainable Employment Program”
The scope of the pilot “Building Career Pathways to Sustainable Employment Program” for
the City of Evanston includes the following components:
The Youth Job Center of Evanston, Inc. “Sustainable Employment Program” shall provide
participants with subsidized wages and funding for continued educational advancement
directly aligned with the participant’s career pathway plan (e.g. paid training for C.N.A., with
a career pathway plan that leads to LPN certification, etc.), as well as supportive services,
career counseling, educational support and transportation assistance. The participating
employers in the program shall provide a long-term commitment to the participants through
permanent employment (after successful completion of on the job training and credential
attainment). While employed, the young adults will continue to receive program support as
they work toward further career progression with opportunities for advancement
1. YJC will provide an on-the-job training/internship program that will train up to 15
clients (ages 18-25) vetted and selected by representatives from YJC and the City of
Evanston.
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2. Positions shall be paid entry level and participants shall be provided with all required
background trainings.
3. Participants will be required to meet minimum criterion established by the parties that
may include skills assessment, participant availability, and high school diploma/GED.
4. YJC shall administer all program costs for trainings, materials, supplemental support
that may include transportation vouchers, uniforms, and subsidies for business attire.
5. YJC shall pay a training stipend to participants that successfully complete the job
readiness training.
6. YJC shall pay the work experience wages for participants that successfully complete
the post-training internship. Those wages shall cover approximately 200 or more
required hours.
7. YJC will provide ongoing counseling and coaching, and follow-up services to every
participant following the completion of the internship.
8. In collaboration with City of Evanston staff, YJC program staff will develop a career
pathways plan for participants that include evaluation and assessment.
9. YJC program staff to recruit and facilitate participant selection strategies and
activities in collaboration with City of Evanston staff.
10. YJC program staff to foster career counseling, coaching, mentoring and employment
retention activities.
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3%
44%
2%
90%
16%
16%
7%
39%
7%
Ward of the State
Single Parent
Pregnant
Low Income
Insecure Housing
High school dropout
Disability/Special…
Criminal Background
Basic Skill Deficiency
Participant's Barriers to Employment
City of Evanston Career Pathways Report
October 2012 - April 2015
The following is a report of the City of Evanston/Youth Job Center Career Pathways Program consisting of:
Program Highlights, Job Readiness Training (JRT), Participant Work Experience Placement, Overall Intern
Performance, Permanent Job Placement Outcomes and Program Recommendations.
Program Highlights
OVERVIEW
The YJC’s Career Pathways program continues to have a positive impact on the young people served in
Evanston, Illinois. The collaboration between the City of Evanston (COE) and the Youth Job Center (YJC) offers a
comprehensive 24-month program for under-skilled and at-risk youth. The recruitment and selection process is
a joint effort conducted by the YJC and COE Outreach staff. After participants are selected, YJC staff administers
the program. The following components are available to these participants:
• Training
o Job Readiness Training
o Industry Specific Job Skill Trainings
o Industry Specific Required Trainings
• Education
o Certifications
o Basic Skills Opportunity Program – to improve literacy and numeracy skills
• Employment referrals & placements
o Internships
o Direct Hires
• Ongoing employment support
o Transportation assistance
o Professional Clothing/Work clothes
o Study guides to increase skills
o Updated certification costs
COE interns are high-risk youth,
often with multiple barriers:
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The City of Evanston staff invested approximately $3,000/per participant to fund the program and received
regular updates from YJC staff throughout program delivery. The results since the program’s inception in
October 2012 are impressive: Of the 61 participants recruited, 51 participants were placed in subsidized work
experiences, with 53 ultimately placed in permanent positions. Of the participants, 11 completed certification
programs with 6 pending completion with three pending GEDs. Participants in our current cohort are nearing
completion of internships, and are already receiving offers of permanent placement from their employers. At
the conclusion of their internship, participants not placed will continue to receive job placement services from
YJC staff.
Job Readiness Training (JRT)
ENROLLMENT
Participant Placement
INTERNSHIP RECRUITMENT & PLACEMENT
•Total Interns: 61 participated in the COE
Program
•Funding: Approximately $3,000/per participant
from the COE
•Internship Industries: Retail, Healthcare, Social
Services, Food Service, Security, Education,
Public Administration, Sports/Recreation,
Construction, Administrative/Clerical,
Automotive Repair& Maintenance, and
Culinary/Food Prep
•Internship Worksites: Evanston School District
65, Manor Care Health Services, TJ Maxx,
Douglas Center, City of Evanston Public Works,
Fleetwood-Jourdain Community Center, Robert
Crown Community Center, Allied Barton Security
Services, NorthShore Solar, LLC, Presence
Healthcare, McGaw YMCA, Auto Barn, Duxler
Auto, Curt’s Café, Edzo’s Burgers, Midas and
Collective Resources
•Credentials Attained (and pending): National
Retail Federation (NRF) Customer Service, PERC
card, OSHA 10-hour card, Direct Support
Professional (DSP), Food Service Sanitation, and
Emergency Medical Technician (EMT), OCC
Certifications (Auto/Culinary) ServSafe, Illinois
Food Handler’s Card
•Total: 61 participants in the COE Program since October 2012
•Job Readiness Training Completion: - 49 COE participants completed JRT (80%)
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33%
27%
20%
20%
Advanced
Proficient
Competent
Poor
Intern Performance
SUPERVISOR EVALUATION
Job Placement
Recommendations
Our Employer Partners continue to share how YJC participants provide invaluable services
“They are good workers, very cooperative and willing to assist in whatever way possible, great attitude.”
Victor Edgar Sanchez, Owner Midas
“Dependable, always on time to work and ready to work.”
Erlene Howard, Owner Collective Resource
“I’m very pleased with his work ethic, his willingness to help everybody, and his initiative to get the job completed.”
Jim Janisch, Owner Supreme Auto
•Current Participant Performance Evaluation: When an intern has
reached 100 hours, a midpoint evaluation of performance is
conducted and permanent placement is determined. If there is no
prospect of permanent placement at the worksite, the YJC career
counselor leverages employer partnerships to secure
employment for the intern by the time the internship is
completed. In addition, at the completion of an internship, the
evaluation is conducted a second time, to determine the progress
of program participants. A meeting is then scheduled for the Youth
Job Center career advisor, the internship site supervisor, and the
participant. The purpose of this meeting is to discuss participants’
successes, areas of improvement, and the possibility of permanent
hire after the internship. Interns are evaluated on their
communication and interpersonal skills, work ethic and
professionalism, and specific workplace and career skills.
•Average Evaluation: Proficient, Competent, and Advanced (highest
to lowest)
•Permanent Hires: Of the 61 participants, 53 secured a
total of 58 placements between October 2012 and April,
2015.
o Participants may have more than one
placement and this can be a good thing. An
example of success: Participant increased
hourly wage from $8.25 to $13.00/hr, by
changing jobs.
•Anticipated Hires (Additional): The YJC is working with
unemployed interns to secure permanent positions.
Note: 90% of CP interns had multiple barriers, including
low basic skill levels as assessed and documented
through TABE testing.
6%
4%
15%
25%
2%
2%
8%
4%
4%
32%
Transportation/Log…
Security
Retail
Public…
Hospitality
Healthcare
Food Service
Education/Childcare
Automotive
Administrative
PERMANENT PLACMENT
INDUSTRY TYPES
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CERTIFICATION AND WORK EXPERIENCE IMPROVEMENT STRATEGIES
In FY16 YJC will continue to develop industry-specific trainings with a cohort model, allowing increased peer to peer support
and accountability. During the current Culinary and Automotive Career Pathways cohorts, YJC staff has seen increased
collaboration and support among participants. Discussions about the importance of showing up are not just led by the
trainer, but also by the participants in class. Participants share ideas, support each other’s dreams and see toward the
future. Staff is encouraged by this model, as they see the developing understanding in participants that their current actions
impact their future.
YJC employs a strong, hybrid-based Career Pathways model. YJC staff has developed Career Pathways tracks as a cohort-
based model for specific high-growth sectors including Auto Maintenance and Repair, Culinary, Healthcare, IT, and Security.
At the same time programs maintain flexibility in offering individualized career tracks to people interested in other fields.
Other fields supported include childcare, transportation/logistics, manufacturing, carpentry and the building trades. YJC
leverages its employer and community partnerships to serve each individual participant in the career path matching their
assessed skills and interests.
YJC staff will continue to provide strong staff and training support. Often participants have limited role models. YJC’s
trainers, Career Advisors, and mentors reflect powerful examples for these young people. Our participants face many
challenges that can derail their progress, and YJC staff continually support the participants until their 26th birthday to
improve life-skills in the following:
• Coping skills
• Decision making
• Promoting a healthy concept of self
• Accessible role models
• Maturity
• Common sense
• Responsibility
We have seen the most success when a participant has a true interest in their work. The Youth Job Center continues to
invest in new tools that better narrow a participant’s interests so that placements can be more successful from the start.
In summary, our improved strategies include:
1) More Career Pathways cohorts to increase peer sharing
2) Better assessment tools to invest in youth success
3) Development of in-house, psychological and trauma-based counseling to directly address endemic psychological
issues that affect the young people we serve
4) Continuation of strong employer and community partnerships
5) Improved monitoring and evaluation of YJC programs
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For City Council Meeting of November 23, 2015 Item A3.5
Business of the City by Motion: Increased Contract Amount for Back-up Building
Inspections and Plan Review Services
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee (A&PW)
From: Mark Muenzer, Director of Community Development
Gary Gerdes, Building & Inspection Services Division Manager
Maleka Sumar, Management Analyst
Subject: Increased Allocation for a Back-up Building Inspection and Plan Review
Services Contract (SAFEbuilt)
Date: November 9, 2015
Recommended Action
Staff recommends City Council authorization for the City Manager to execute an increase
to the back-up Building Inspection and Plan Review Services contract agreement from
$20,000 to a not to exceed amount of $40,000 with SAFEbuilt, Inc. (3755 Precision
Drive, Suite 140, Loveland, CO). The initial term of the contract was May 28, 2013 until
December 2013 with the municipality’s right to renew for two (2) additional one (1) year
periods plus 90 days. The City of Evanston signed the renewal agreements with
SAFEbuilt extending the contract to December 31, 2015.
Funding Source
The FY 2015 cost of back-up plan review and inspection services is expected to exceed
the allocated budget amount of $25,000 to $40,000. The Building and Inspection
Services Division has a budget of $25,000 in account number 100.21.2126.62464. The
additional expenses will be covered by a residual balance of $15,000 (year to date) in
account numbers 100.21.2126.62150 (construction engineering services),
100.21.2126.62295 (training and travel) and 100.21.2126.61010 (regular pay savings
from plan reviewer’s departure).
Summary
In 2012, the City of Evanston in collaboration with the Villages of Glenview, Kenilworth,
Wilmette and Winnetka began the development of a joint Request for Proposal (RFP)
for securing building plan review and building (structural/electric/plumbing/mechanical)
inspection services during peak season or while inspectors are out sick or on vacation.
SAFEbuilt was selected to provide the requested services and has been acting as the
City’s third party plan review and inspection services contractor since May, 2013.
Memorandum
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The City continues to experience strong building permit activity resulting in heavy
demand on plan review and inspection services. Also, the City’s commercial Plan
Reviewer has recently resigned creating additional need until the position can be filled.
SAFEbuilt has proven to be a valuable partner in meeting the City’s plan review and
inspection needs.
Below, please find a brief comparison of Building and Inspection Services activities in
2013, 2014 and 2015:
January – October
(Year to Date) 2013 2014 2015
Building Permit Applications Processed
3,137 3,353 3,584
Total Number of Inspections Conducted 5,617 6,042 6,260
Total Residential Plan Reviews 525 633 769
Total Construction Valuation $209,671,678 $427,789,340 $293,445,206
Total Permit Fees Collected $4,109,438 $7,647,942 $5,479,598
Attachment
Agreement with Safebuilt
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For City Council meeting of November 23, 2015 Item 3.6
Business by Motion: Emergency Engineering Services for 911 Center
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Deputy City Manager/Administrative Services Director
Lara Biggs, P.E., Bureau Chief
Stefanie Levine, PLA, Senior Project Manager
Subject: Emergency Engineering Services for Police/Fire Headquarters Data
Center
Date: November 18, 2015
Recommended Action:
Staff recommends approval of agreement for engineering services for emergency
improvements to the Police/Fire Headquarters Data Center in the amounts of $24,500
with McGuire Engineers located at 300 South Riverside Plaza, Suite, 1650, Chicago,
Illinois 60606.
Funding Sources:
FY 2015 Facilities Contingency (#415.26.4150.62145.415179)
Summary:
On November 4, 2015 the data center controlling all emergency communications
systems citywide including police/fire radio and 911 lost power and was out of operation
for approximately one hour. The failure occurred as a result of ongoing improvements to
the City’s IT network which overloaded the data center’s electrical system. Electrical
service has since been restored but a number of data systems have been disabled in
order to prevent another overload. Immediate correction of this deficiency is paramount
to preventing impacts to the City’s emergency operations.
Due to the critical nature of the work, McGuire Engineers was contacted on November
5, 2015 to evaluate the conditions, determine appropriate corrective actions, prepare
documents required for the improvements and assist an electrical contractor with the
installation. McGuire has been actively working on the project since November 6, 2015.
Mechanical and electrical contract documents were completed and released to
contractors for pricing on November 11, 2015. These documents have already been
reviewed and approved by the Building Division.
Memorandum
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The improvements needed are to expand the power capacity to the data center to allow
for more equipment to operate from the space which will require additional runs of
electric lines, as well as the replacement of the UPS (uninterruptible power supply)
which powers the room in the event of a loss of power. The UPS purchase is also on
the 11/23/2015 agenda. One additional purchase will be necessary to complete the
project and that is the electrical contractor who will run the power lines and place the
UPS into service. We anticipate the total for all the pieces of this project to be around
$110,000. After all of these improvements are made, the data center at the police
station will be able to handle existing operations and accommodate future growth for
years to come.
As we have moved to more and more computer based operations over the last 15 years
for police and fire, the data center has not increased its capacity for operations.
Additions to the data center had been piecemeal, with a piece of equipment or two
being added on occasion and the result was that eventually the room was full of
equipment and there was not enough power to accommodate all of it, nor was the UPS
correctly sized to handle the increased amount of servers. Now the data center will
have extra capacity and will be able to run critical city operations reliably and with
backup power systems in place.
Attachments:
Executed contract
Consultant proposal
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For City Council meeting of November 23, 2015 Item A3.7
Business by Motion: Emergency UPS Purchase for 911 Center
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Deputy City Manager/Administrative Services Director
Lara Biggs, P.E., Bureau Chief
Stefanie Levine, PLA, Senior Project Manager
Subject: Emergency UPS Pre-Purchase for Police/Fire Headquarters Data Center
Date: November 18, 2015
Recommended Action:
Staff recommends approval of an emergency pre-purchase for contractor reassignment
of a new 40kVA UPS (uninterruptible power supply) unit for the Police/Fire
Headquarters Data Center in the amount of $40,850.00 from Kramer Datapower Inc.
located at 530 Keystone Drive, Warrendale, PA 15086.
Funding Sources:
FY 2015 Facilities Contingency (#415.26.4150.65502.415179)
Summary:
On November 4, 2015 the data center controlling all emergency communications
systems citywide including police/fire radio and 911 lost power and was out of operation
for approximately one hour. The failure occurred as a result of ongoing improvements to
the City’s IT network which overloaded the data center’s electrical system. Electrical
service has since been restored but a number of data systems have been disabled in
order to prevent another overload. Immediate correction of this deficiency is paramount
to preventing impacts to the City’s emergency operations.
An electrical engineer has been engaged to evaluate the conditions, determine the
appropriate corrective actions, prepare documents required for the improvements and
assist an electrical contractor with the installation. Anticipated improvements include:
1. Installation of a new 40kVA UPS in the building’s basement
2. Installation of a new cooling/exhaust system as required for the UPS including
architectural modifications in the basement to provide security for the UPS
3. Installation of a new 225 amp distribution panel routed to the data center from the
main electrical service in the basement and a new 100 amp distribution panel
serving the UPS’s cooling/exhaust system.
Memorandum
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4. Connection of the new UPS system to the Siemens building automation system
as well as alarm notification to the 911 Center to indicate UPS activation.
The longest lead-time item in the scope of work is the new UPS. This device is critical to
the infrastructure as it provides brief carryover power from ComEd to generator during a
power failure. In order to expedite the installation, staff recommends pre-purchase of
this device for assignment to the pending installation contractor so that fabrication can
begin while contractors price out other aspects of the work. Three quotes for the UPS
were obtained as follows:
Company Location Base Price
Kramer Datapower
Inc. (Mitsubishi)
530 Keystone Drive, Warrendale, PA
15086
$36,350
Eaton Corporation 210 Windy Point Drive, Glendale
Heights, IL 60139
$36,400
Emerson Network
Power (Liebert)
251 Holbrook Drive, Wheeling, IL
60090
$45,000
Above the base price, staff obtained pricing from the lowest priced vendor (Kramer) for
annual preventative maintenance, a service which will be required to ensure proper
UPS operation. Therefore, staff also recommends purchasing three years of
preventative maintenance at this time at a total additional cost of $4,500.00.
Staff recommends approval of this purchase to Kramer Datapower Inc. for a total price
of $40,850.00 for several reasons: 1). Kramer’s pricing represents the lowest base cost,
2). Mitsubishi UPS units are utilized at other locations in the Police/Fire Headquarters,
therefore maintaining product consistency within the facility and 3) Kramer offers the
shortest lead time for product availability (2-1/2 weeks from purchase order issuance
versus 3 to 4 weeks from the other two vendors).
The UPS pre-purchase will be assigned to the pending installation contractor as soon
as an award is made. Delivery and installation of the UPS and other improvement items
associated with this work are currently estimated to occur in December 2015.
Attachments:
Vendor quote
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November 10, 2015
Subject: Mitsubishi DP1100A/40kVA/36kW UPS Quotation (Rev VI)
Kramer Datapower, Inc. is pleased to provide a budgetary Quotation on the Mitsubishi UPS for
the above referenced Project:
Qty Description
1 Mitsubishi M1100A/40kVA-36kW, 208 Volts in, 208/120 Volts out, 60Hz, .9 p/f
Fully Digital IGBT converter and inverter
Front-Access only
Converter walk-in
Pulse-Width Modulation (PWM) controls
High tolerance for over-load/over-current
Battery current-limit
Casters
High Efficiency
NETCOM2-SEC SNMP/Web Adapter
Dimensions: 19.7" W x 27” D x 55.1” H, Weight: 420 lbs
1 BC-29 External Battery Cabinet
Provides (35) minutes of run-time
(Includes Cable Kit for adjacent unit and Battery-Cabinet
configuration)
Dimensions: 29.77" W x 31” D x 55.11” H, Weight: 2,912 lbs
1 External Multi-Purpose (3)-Breaker Maintenance-Bypass Cabinet
W/ Kirk-Key Interlocks
Dimensions: 10"W x 25.5” D x 55.2” H, Weight: 160 lbs
Manufacturer’s Standard (2)-Year UPS Warranty
- 7*24 Start-Up Service (Mitsubishi standard training provided at time of
Start-Up, two-weeks advance-notice required for Start-Up)
- 7*24 Corrective Maintenance, (8)-hour response-time
Price (excluding freight and taxes)<<<<<<<<<<< $33,850.00
(Expedited Freight, Dock-Delivery, time-specific, all shipping from Warrendale,
Pa, no drop-shipments, call before delivery, no other specials: $2,500.00)
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Optional adders:
Qty (1) UPS Module only Extended Warranty<<<<<<ADD $1,800.00 per UPS
Module, per Year
(Valid Years 3-5, inc. remedial Parts & Labor, 7x24 basis for the UPS Module
only. Remedial Parts & Labor for Batteries, Peripherals & Options are not
included)
Qty (1) UPS Module only Preventative-Maintenance. <<.ADD $1,500.00 per UPS
Module, per Year
(Must be purchased during Warranty or with Extended Warranty, price is per In-
Warranty UPS Module, per Year, inc. one 5x9 UPS only inspection. Add 20% for
7x24 Service)
Qty (1) Battery Preventative-Maintenance<<<<<<<.ADD $800.00 per Year
(Must be purchased with UPS P/M Plan, price is per In-Warranty Battery String,
per Year, inc. two 5x9 Battery only inspections. Add 20% for 7x24 Service)
* The Mitsubishi product requires compression lugs for installation which are not
included in this proposal.
This Quotation is based on Mitsubishi standard product. All orders will be subject to all
applicable sales tax unless a current tax exemption certificate is on file covering that state
shown as the ship-to address or service location on your Purchase Order. To expedite order
processing, this Proposal must be referenced in your Purchase Order, and all Purchase Orders
must be made out to MEPPI C/o Kramer Datapower, Inc. Prices quoted herein are firm for thirty
(30) days from the date of this Proposal. The price does not include any applicable taxes,
freight, and does not include installation. Mitsubishi standard Terms and Conditions are an
integral part of this Proposal. Payment terms are “NET” thirty (30) days from date of shipment. A
1.5% per month interest charge will be applied to any balance outstanding after thirty (30) days.
Note: Lease terms available. Please contact us for terms and pricing.
After carefully reviewing our proposal, please address your purchase order as follows:
MEPPI
C/o: Kramer Datapower, Inc.
530 Keystone Drive
Warrendale, PA 15086
If you have questions concerning these numbers, please do not hesitate to contact us by
telephone at (847) 255-3140, or by FAX at (847) 255-3893.
Sincerely,
Robert Gaw
Kramer Datapower, Inc.
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For City Council meeting of November 23, 2015 Item A4
Business of the City by Motion: Change Order for Purchase of Lighting & Sirens
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Director of Administrative Services
Rickey Voss, Interim Fleet Manager
Subject: Emergency Lighting and Sirens (Bid #13-15) Change Order #1
Date: November 10, 2015
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute Change
Order No. 1 to the contract for the purchase of emergency lighting, sirens and after-
market products and services (Bid # 13-15) withHavey Communications Inc., 28835
Herky Drive # 117, Lake Bluff, Illinois 60044.This Change Order will expand the scope
of the contract to include the installation of equipment for 4 additional police vehicles
purchased in 2015. The cost of this change order is not to exceed $28,904 (PO 2015-
291).
Funding Source:
Funding for the project will be provided by the Fleet Maintenance Fund account
(600.26.7710.65060). The original estimated cost for the project was $68,973.60 based
on estimated configurations for 8 police vehicles. Payments to date amount to
$68,867.60. The change order includes final invoices of $29,210. Combining this
change order with the original bid of $68,973.60 results in total costs of $98,077.60.
Summary:
When this purchase order was originally created from bid 13-15, it was based on the
purchase of 8 vehicles and other emergency lighting purchases. On January 26, 2015
the council approved a second (2nd) renewal extension on Bid 13-15. At renewal the
purchase of 4 additional police vehicles in 2015 was not taken into consideration. In
addition the 12 vehicles purchased in 2015 required complete retro fits as the
equipment from the old Ford Crown Victoria vehicles could not be transferred to the new
police fleet of Ford Explorers, adding additional cost. The remaining invoices received in
October 2015 revealed that contract and purchase order would be exceeded.
Memorandum
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Page 2 of 2
Legislative History:
The recommendation to approve the contract award to Havey Communication, Inc. for
the purchase of emergency lighting, sirens and after-market products and services was
approved at the May 28, 2013 Council meeting. The first (1st) one year optional
extension was approved at the March 24, 2014 Council meeting. The second (2nd) one
year optional extension was approved at the January 26, 2015 Council meeting.
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City of Evanston
Administrative Services Department
Revenue/Parking Division
2015 Parking Access and Revenue Control System Project CIP # 415438
Change Order #1 (Contract Amendment)
Contractor:Havey Communications, Inc.
Contract:
Original Approval:Second one-year Opitional Renewal January 26, 2015
Original Contract Amount:$68,973.60
Proposed Change Order #1:$28,904.00
Revised Contract Amount:$98,077.60
Project Schedule: Start Date:January 26, 2015
Completion Date:October 31, 2015
Approvals:
For the Contractor:For the City:
____________________________________________________________
Signature Signature
_______________________________City Manager___________________
Title Title
Date: _________________________Date: _________________________
2013 Contract for the purchase of emergency lighting, sirens and after-
market products and services .
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For City Council meeting of November 23, 2015 Item A5
Business of the City by Motion: Revision to Street Cleaning Schedule
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Wally Bobkiewicz, City Manager
James Maiworm, Infrastructure Maintenance Bureau Chief
Johanna Leonard, Economic Development Manager
Subject: Revision of Street Sweeping Schedule
Date: November 13, 2015
Recommended Action:
The Parking & Transportation Committee and staff recommend revising the City’s street
sweeping schedule in order to encourage compliance, ensure the streets are cleaned of
seasonal organic matter, and create clearer communication to residents, visitors, and
workers.
Funding Source:
Not applicable.
Discussion:
The City’s current street sweeping schedule breaks out two types of streets that are
swept: 1) streets that offer parking on only one side of the street and 2) streets that offer
parking on both sides of the street. Streets that offer parking on one side of the street
are swept once a month on a specific day of the month (e.g. third Monday, fourth
Monday, etc.); streets that offer parking on two sides of the street are swept every three
weeks on the same day of the week (e.g. Tuesday, Wednesday, etc.). The current
street sweeping schedule is from April 1 through November 30.
In the case of streets that offer parking on two sides, in order to determine which date
the street will be cleaned, one has to look at a printed schedule to determine the date
every three weeks that the street will be swept. Unfortunately, the signs for the street
sweeping on two-sided streets do not indicate dates, but do indicate the day of the week
the street will be swept. For example, street signs on two-sided parking streets might
indicate street sweeping occurs on Thursdays on one side of the street and Fridays on
the other, however the street sweeping only happens every third week. This information
is not communicated on the signs and it is therefore the responsibility of the person
parking to determine if that particular Thursday or Friday falls on a date on which street
sweeping will occur.
Memorandum
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Staff examined potential shifts in the street sweeping schedule to address the confusion
over what is communicated in the signs as well as a need to clean more often when
significant organic matter accumulates at the end of the fall and after a winter of snow.
Staff developed a proposed revision to the schedule that includes:
• Sweeping each side of two-sided parking streets once a month instead of every
three weeks. Therefore it can be easily communicated that street sweeping
happens on a specific day of the week (i.e. third Tuesday, fourth Friday, etc.)
• Expanding the season for sweeping from April 1 through November 30 to March
1 through December 15. This provides extra time at both ends of the season for
cleaning.
• Sweeping would occur through the fourth week of the month, additional “fifth”
days of the month could be used for specially scheduled targeted additional
sweeping work throughout Evanston. These locations would include a “special”
posting for additional cleanings.
Additionally, signs have been developed to better reflect these potential changes. The
discussion of the change of signs and schedule occurred at the October 12, 2015 City
Council meeting. The PowerPoint from that meeting provides examples of the
proposed signs. Additional changes to signs were suggested at that meeting and are
attached to this memorandum.
According to City Code, 10-4-12. – Street Cleaning, any changes to the schedule of the
street sweeping must be approved by the Administration and Public Works Committee:
“To facilitate the cleaning of streets within the City, signs giving notice of the street
cleaning schedule shall be posted on streets or portions thereof by the City Manager or
his/her designee. Where such signs are posted, it is a violation of this Section to park a
vehicle on the days and between the times specified on the signs. Any changes to the
street cleaning schedule must be approved by the administration and public works
committee.”
Links to Documents of Interest:
-Current Street Sweeping Schedule – one-sided parking
-Current Street Sweeping Schedule – two-sided parking
-Powerpoint Highlighting Proposed Changes (October 12, 2015)
Legislative History:
The Parking & Transportation Committee considered this matter at its October 28, 2015
meeting and voted unanimously to recommend to the Administration and Public Works
Committee revisions to the schedule.
Attachments:
Revised Street Cleaning/Snow Removal Signs
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No Parking
Regulations
Dec 1–March 31
Odd Dates
8am–6pm
After 4-inch Snowfall
Snow Emergency
March 1–Dec 15
3rd Thursday
of Month
9am–1pm
Street Cleaning
Information: Call 311
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March 1–Dec 15
1st & 3rd Thurs.
of Month
4–7am
Dec 1–March 31
11pm–6am
After 2-inch Snowfall
Snow Route
No Parking
Regulations
Street Cleaning
Information: Call 311
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For City Council meeting of November 23, 2015 Item A6
Resolution 104-R-15: FY 2016 Budget of the City of Evanston
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Wally Bobkiewicz, City Manager
Martin Lyons, Assistant City Manager/CFO
Subject: Resolution 104-R-15: Fiscal Year 2016 Budget of the City of Evanston
Date: November 23, 2015
Recommended Action:
Staff recommends that City Council adopt Resolution 104-R-15 adopting the FY 2016
Budget of the City of Evanston, in the amount of $304,494,806.
Summary:
Staff recommends approval of the FY 2016 Budget of the City of Evanston, in the
amount of $304,494,806. Inter-fund transfers account for $52,948,468 of this number.
Excluding inter-fund transfers, the FY 2016 Budget is $251,546,338. The annual
budget is a policy document which sets the financial course for the City and defines the
service priorities provided to the community. It is the culmination of months of effort by
the City staff and public to balance available resources with the actual and desired
services required by Evanston residents, businesses, and visitors.
The FY 2016 Proposed Budget document was published on October 9, 2015. After
publishing the document, the City Council held public meetings and a public hearing in
order to determine priorities on the budget. A summary of the changes to the Proposed
Budget recommended for inclusion in the FY 2016 Adopted Budget were presented to
Council on November 9, 2015 and are included as Attachment C. During the November
9, 2015 meeting, Council requested two additional changes to the budget document:
1. An additional $100,000 to fund pensions
2. An additional $75,000 to the Capital Fund for Main Street Commons capital
project
A summary is provided below which shows the originally presented Proposed Budget at
$294,710,257 and the rationale for the FY2016 Budget Resolution at $304,494,806.
Memorandum
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2016 Budget Changes
2016 Proposed Budget 294,710,257$
Budget Balancing Worksheet Increases 1,518,998$
Howard Hartrey TIF Fund increase 800,000$
Capital Fund Increase 75,000$
Library Funds 7,390,551$
2016 Budget Adoption Resolution 304,494,806$
General Fund
In the initial draft, the General Fund proposed a $575,515 surplus after the
Budget Balancing Worksheet items. Including previously discussed changes
to the functioning of the animal shelter, pensions, and capital plan, the revised
budget includes a surplus of $432,515. The revision to the animal shelter and
the increase to the Capital Fund are the only differences. The entire
proposed and recommended Budget Balancing Worksheet can be seen as
Attachment B.
Eliminate Chief Animal Warden position (97,000)
Contribution to Evanston Animal Shelter Association 65,000
Transfer to Police & Fire Pension 100,000
Transfer to Capital Improvement Fund for CIP project 75,000
Surplus 575,515 432,515
Proposed
Budget
Recommended
Budget
Howard-Hartrey TIF—
Based on revised estimates, the Howard Street intersection and paving project is
being increased from $1.0 million to $1.6 million. Staff also recommends the
inclusion of economic development activity funding of $200,000, leaving a year-
end fund balance of just over $300,000.
Howard-Hartrey TIF-- starting fund balance $956,723
1,000,000 1,600,000 Interfund transfer for capital projects
Economic Development activities 200,000
Surplus 1,106,273 306,273
Proposed
Budget
Recommended
Budget
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Revenue Increases
As noted throughout the budget discussion, the 2016 Budget includes a 2%
property tax increase. This $800,000 increase is the only proposed revenue
adjustment aside from anticipated revenue growth.
Position Increases
The total FTE Count for the City of Evanston will increase by 1.9 over 2015 levels
as listed in the 2016 Proposed Budget and further explained in Attachment C.
The emphasis of new positions proposed in the 2016 budget is to increase
workforce development and better align staff with City Council goals.
2015 Tax Levy
The 2016 Proposed Budget includes a 2% increase to fund pensions. The
Evanston Public Library, which is included in this document, has a separate tax
levy, which is approved by the Library Board and recommended to the City
Council for approval each year. The overall Library increase is 0.3% due to their
decrease in debt service costs. Overall, the City of Evanston Tax Levy will
increase by 1.8% as seen in the chart on the following page.
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2014 ADOPTED
LEVY
2015
PROPOSED
L EVY
$ VARIANCE
INCREASE /
(DECREASE)
% VARIANCE
INCREASE /
(DECREASE)
GENERAL FUND
Gross Levy 8,841,731 8,556,481 (285,250) -3.2%
Loss Factor*176,835 171,130 (5,705) -3.2%
Net Levy - General Fund 8,664,896$ 8,385,351$ (279,545)$ -3.2%
GENERAL FUND - IMRF PENSION
Gross Levy 2,777,778 2,719,691 (58,087) -2.1%
Loss Factor*55,556 54,394 (1,162) -2.1%
Net Levy - IMRF Pension 2,722,222$ 2,665,297$ (56,925)$ -2.1%
GENERAL ASSISTANCE FUND
Gross Levy 1,376,074 816,327 (559,747) -40.7%
Loss Factor*27,521 16,327 (11,195) -40.7%
Net Levy - General Assistance 1,348,553$ 800,000$ (548,553)$ -40.7%
TOTAL CITY AND GA FUND $ 12,735,671 $ 11,850,648 $ (885,023)-6.9%
FIRE PENSION FUND
Gross Levy 6,185,281 7,215,168 1,029,887 16.7%
Loss Factor*123,706 144,303 20,597 16.7%
Net Levy - Fire Pension 6,061,575$ 7,070,865$ 1,009,290$ 16.7%
POLICE PENSION FUND
Gross Levy 8,551,232 9,240,755 689,523 8.1%
Loss Factor*171,025 184,815 13,790 8.1%
Net Levy - Police Pension 8,380,207$ 9,055,940$ 675,733$ 8.1%
DEBT SERVICE FUND
Gross Levy 11,275,348 11,275,348 - 0.0%
Loss Factor*225,507 225,507 - 0.0%
Net Levy - Debt Service 11,049,841$ 11,049,841$ -$ 0.0%
TOTAL CITY LEVY
Gross Levy 39,007,443 39,823,770 816,327 2.1%
Loss Factor*780,149 796,475 16,326 2.1%
TOTAL CITY NET LEVY $ 38,227,294 $ 39,027,294 $ 800,000 2.1%
LIBRARY FUND
Gross Levy 5,932,148 6,177,735 245,587
Loss Factor*118,643 123,555 4,912
Net Levy - Library 6,050,791$ 6,301,289$ 250,498$ 4.1%
LIBRARY FUND - DEBT SERVICE
Gross Levy 617,488 393,409 (224,079)
Loss Factor*12,350 7,714 (4,636)
Net Levy - Library Debt 629,838$ 401,123$ (228,715)$ -36.3%
TOTAL LIBRARY LEVY
Gross Levy 6,549,636 6,571,144 21,508
Loss Factor*130,993 131,269 276
TOTAL LIBRARY NET LEVY $ 6,680,628 $ 6,702,412 $ 21,784 0.3%
TOTAL LEVY
Gross Levy (All Levies)45,557,079 46,394,913 837,835 1.8%
Loss Factor*911,142 927,744 16,602 1.8%
TOTAL CITY, TOWN AND LIBRARY
LEVIES $ 44,907,922 $ 45,729,707 $ 821,784 1.8%
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Attachments:
Attachment A-- Resolution 104-R-15
Attachment B-- FY 2016 Budget Balancing Worksheet
Attachment C—FY 2016 Position Control
Attachment D—November 9th Council memo
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11/02/2015
104-R-15
A RESOLUTION
Approving the 2016 Fiscal year
Budget of the City of Evanston
WHEREAS, 65 ILCS 5/8-2-9.1 et seq. and Title 1, Chapter 8 of the City
Code, 2012, as amended, require the City Manager to submit to the City Council a
proposed budget for the ensuing fiscal year that presents a complete revenues and
expenditures plan for each fund; and
WHEREAS, in accordance with legal requirements, the City Manager
submitted the proposed budget for the 2016 fiscal year to the City Council for its review
and the required hearings on said budget were conducted and properly noticed to the
public thereto; and
WHEREAS, the City Council has reviewed the proposed budget, with a total
expenditure amount of $304,494,806.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals hereby found as fact and incorporated
herein by reference.
SECTION 2: That the City Council hereby adopts the City of Evanston’s
2016 fiscal year budget, with a total expenditure amount of $304,494,806, summarized in
the document attached hereto as Exhibit A and incorporated herein by reference, and
hereby directs the City Manager to implement said budget.
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104-R-15
- 2 -
SECTION 3: That this Resolution 104-R-15 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2015
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104-R-15
- 3 -
EXHIBIT A City of Evanston – Fiscal Year 2016 Adopted Budget Summary
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Revised Budget Balancing Worksheet-- 2016 Budget Attachment B
Proposed Adopted
TOTAL 2015 ADOPTED REVENUES (General Fund Baseline)91,434,635$ 91,434,635$
TOTAL 2015 ADOPTED EXPENDITURES (General Fund Baseline)91,335,314$ 91,335,314$ -$ -$
Proposed Revenue Growth for 2016 (no rate increases)
Sales Tax-Home Rule 309,000$ 309,000$
Parking Tickets 312,500$ 312,500$
State Use Tax 340,000$ 340,000$
Parking Tax 350,000$ 350,000$
Sales Tax-Basic 511,250$ 511,250$
Liquor Tax 550,000$ 550,000$
Additional Revenue Growth 157,019$ 157,019$
Building Permits 800,000$ 800,000$
Interfund transfer changes (revenue growth from other City funds)228,972$ 228,972$
General Fund Police Pension Levy (per GASB 67 & 68)9,055,940$ 9,055,940$
General Fund Fire Pension Levy (per GASB 67 & 68)7,070,865$ 7,070,865$
General Fund Police PPRT (per GASB 67 & 68)325,000$ 325,000$
General Fund Fire Pension PPRT (per GASB 67 & 68)280,000$ 280,000$
FY2016 Total Revenues with Revenue Growth-- 2016 BASELINE 111,725,181$ 111,725,181$ -$
Increase transfer from Economic Development Fund 250,000$ 250,000$
Transfer from Good Neighbor Fund into General Fund 500,000$ 500,000$
Net Property Tax Increase of $800,000 -$
Property Tax Transfer to Fire Pension (includes $400,000 property tax increase)1,009,290$ -$
Property Tax Transfer to Police Pension (includes $400,000 property tax increase)675,733$ -$
General Fund Property Tax Decrease (336,470)$ (336,470)$
General Assistance Tax Decrease (548,553)$ -$
FY2016 Total Revenues (Total Revenues w/ Trending + Proposed FY2016 Revenues)112,138,711$ 112,138,711$
TOTAL 2015 ADOPTED EXPENDITURES (General Fund Baseline)91,335,314$ 91,335,314$
FY2016 Expense Changes
IMRF Early Retirement Incentive Debt Service Increase 25,210$ 25,210$
Increase 3% Transfer to Fleet Fund 98,602$ 98,602$
Salary increases for 2016 Contract (2.4%-2.75%)2,390,000$ 2,390,000$
Utility and misc cuts (93,839)$ (93,839)$
Grant reduction (41,000)$ (41,000)$
Non-bargaining salary increases at 2%265,000$ 265,000$
Insurance reduction approx. 3%(267,500)$ (267,500)$
Salary budgeted at 99.5%(256,394)$ (256,394)$
General Fund Police Pension Levy transfer to Police Pension Fund (per GASB 67 & 68)9,055,940$ 9,055,940$
General Fund Fire Pension Levy transfer to Fire Pension Fund (per GASB 67 & 68)7,070,865$ 7,070,865$
General Fund Police PPRT transfer to Police Pension Fund (per GASB 67 & 68)325,000$ 325,000$
General Fund Fire PPRT transfer to Fire Pension Fund (per GASB 67 & 68)280,000$ 280,000$
Total 18,851,884$ 18,851,884$
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FY2016 Expenses with Contractual Increases-- 2016 BASELINE 110,187,198 110,187,198
Proposed Expense Changes for FY2016
New Job Training program (Good Neighbor Fund)100,000$ 100,000$
Reduce 1 FTE for Administrative Secretary (80,120)$ (80,120)$
Add 1 FTE for Electrical Inspector/Plan Reviewer 118,018$ 118,018$
Add 1 FTE Outreach worker (Good Neighbor Fund)80,000$ 80,000$
Add 1 FTE for Transportation and Mobility Coordinator N/A N/A
Reduce 1 FTE Community Engagement Specialist N/A N/A
Additional 0.4 FTE for Special Events Coordinator 40,000$ 40,000$
Eliminate Chief Animal Warden position (97,000)$
Contribution to Evanston Animal Shelter Association 65,000$
Increased job training programming 100,000$ 100,000$
Gibbs Morrison Cultural Center (includes 1.5 FTEs)195,000$ 195,000$
Reduction in Recruitment (off-year)(16,000)$ (16,000)$
Reduction in test administration (off-year)(11,500)$ (11,500)$
Reduction in employment testing services (off-year)(22,500)$ (22,500)$
Reduction in Service Agreement/Contracts (copier initial cost)(110,000)$ (110,000)$
Reduction in SWANCC fees (56,900)$ (56,900)$
Elimination of SWANCC Debt Services (60,000)$ (60,000)$
Public Works reorganization savings (200,000)$ (200,000)$
One-time transfer to Insurance Fund 400,000$ 400,000$
One-time transfer to Debt Service Fund 400,000$ 400,000$
One-time transfer to Capital Improvements Fund 500,000$ 500,000$
Transfer to Capital Fund for Main Street Sidewalk Engineering 75,000$
Transfer to Firefighter Pension Fund 43,000$
Transfer to Police Pension Fund 57,000$
111,563,196$ 111,706,196$
FY2016 Projected Surplus 575,515$ 432,515$
FY2016 Total Revenues (Total Revenues w/ Trending + Proposed FY2016 Revenues)112,138,711$ 112,138,711$
FY2016 Total Expenses (Total Expenses w/ Contractual Increases + Proposed FY2016 Expense Adjustments)111,563,196$ 111,706,196$
FY2016 Projected Surplus 575,515$ 432,515$
Projected surplus from baseline revenues and expenses 1,537,983$ 1,537,983$
Projected surplus from budget balancing worksheet 575,515$ 432,515$
FY2016 Total Expenses (Total Expenses w/ Contractual Increases + Proposed FY2016 Expense
Adjustments)
133 of 335
CITY OF EVANSTON
FY 2016 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Position Description
2015
Adopted
Budget FTE
2016
Proposed
Budget FTE Difference
1300 CITY COUNCIL
Mayor 0.00 0.00
Alderman 0.00 0.00
Mayor's Assistant 1.00 1.00
1300 CITY COUNCIL TOTAL 1.00 1.00
1400 CITY CLERK
City Clerk 0.00 0.00
Deputy City Clerk 2.00 2.00
1400 CITY CLERK TOTAL 2.00 2.00
LEGISLATIVE 3.00 3.00
1505 CITY MANAGER
City Manager 1.00 1.00
Executive Assistant 1.00 1.00
Administrative Secretary 1.00 1.00
Local Government Management Fellow 1.00 1.00
Deputy City Manager 1.00 1.00
Assistant to the City Manager 0.00 0.00
1505 CITY MANAGER TOTAL 5.00 5.00
1510 COMMUNITY ENGAGEMENT
Digital Services Coordinator 1.00 1.00
Community Engagement Coordinator 1.00 1.00
Community Engagement Division Manager 0.00 0.00
Community Engagement Specialist 2.00 1.00 1 position changed to Transportation & Mobility
Art Design Coordinator 1.00 1.00
1510 COMMUNITY ENGAGEMENT TOTAL 5.00 4.00
1535 SUSTAINABILITY
Sustainability Programs Coordinator 1.00 1.00
Sustainability Manager 0.00 0.00
1535 SUSTAINABILITY TOTAL 1.00 1.00
1580 COMMUNITY ARTS
Cultural Arts Coordinator 1.00 1.00
1580 COMMUNITY ARTS TOTAL 1.00 1.00
CITY ADMINISTRATION 12.00 11.00
1705 LEGAL ADMINISTRATION
Admin. Adjudication Manager 1.00 1.00
Admin. Adjudication Aide 2.00 2.00
Paralegal/Office Coordinator 1.00 1.00
Deputy City Attorney 1.00 1.00
Corporation Counsel/City Attorney 1.00 1.00
Assistant City Attorney I 1.00 1.00
Assistant City Attorney II 1.00 1.00
1705 LEGAL ADMINISTRATION TOTAL 8.00 8.00
LAW DEPARTMENT 8.00 8.00
1905 FINANCE
Administrative Secretary 1.00 1.00
Management Analyst 1.00 1.00
Senior Management Analyst 1.00 1.00
Budget Manager 1.00 1.00
Assistant Director, Administrative Services 0.00 0.00
Assistant City Manager/Chief Financial Officer 1.00 1.00
1905 FINANCE TOTAL 5.00 5.00
1910 REVENUE
Customer Service Representative 3.00 3.00
1910 REVENUE TOTAL 3.00 3.00
1915 PAYROLL
ATTACHMENT C
134 of 335
CITY OF EVANSTON
FY 2016 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Position Description
2015
Adopted
Budget FTE
2016
Proposed
Budget FTE Difference
Payroll Manager 1.00 1.00
Payroll/Pension Administrator 1.50 1.50
1915 PAYROLL TOTAL 2.50 2.50
1920 ACCOUNTING
Accounting Manager 1.00 1.00
Accounts Payable Coordinator 1.00 1.00
Senior Accountant 3.00 3.00
Payroll Pension Administrator 0.50 0.50
1920 ACCOUNTING TOTAL 5.50 5.50
1921 TAX ASSESSMENT REVIEW
Revenue/Tax Assessment Reviewer 1.00 1.00
1921 TAX ASSESSMENT REVIEW TOTAL 1.00 1.00
1925 PURCHASING
MWEBE/LEP and Workforce Development Coordinator 0.50 0.50
Business Workforce Development Coordinator 0.00 0.00
Purchasing Manager 1.00 1.00
Purchasing Specialist 2.00 2.00
1925 PURCHASING TOTAL 3.50 3.50
1929 HUMAN RESOURCES
Human Resources Assistant 2.00 2.00
Human Resources Specialist 2.00 2.00
HR Specialist/Training 1.00 1.00
Human Resources Division Manager 1.00 1.00
1929 HUMAN RESOURCES TOTAL 6.00 6.00
1932 INFORMATION TECHNOLOGY
Database Administrator 1.00 1.00
Network Supervisor 0.00 0.00
GIS Analyst 1.00 1.00
IT Analyst 1.00 1.00
Network Engineer 0.00 0.00
Network Administrator 2.00 2.00
Programmer Analyst 1.00 1.00
Technical Support Specialist I 2.00 2.00
Broadcast Operations Specialist 0.00 0.00
IT Division Manager 1.00 1.00
Applications Specialist 1.00 1.00
Applications Analyst 0.00 0.00
Technical Services Supervisor 0.00 0.00
Tech Support Supervisor 1.00 1.00
1932 INFORMATION TECHNOLOGY TOTAL 11.00 11.00
1941 PARKING ENFORCEMENT AND TICKETS
Parking Enforcement Officer 10.00 10.00
Parking Operations Clerk 1.00 1.00
Parking Enforcement Supervisor 0.00 0.00
Parking Enforcement Coordinator 1.00 1.00
1941 PARKING ENFORCEMENT AND TICKETS TOTAL 12.00 12.00
ADMINISTRATIVE SERVICES DEPARTMENT 49.50 49.50
2101 COMMUNITY DEVELOPMENT ADMINISTRATION
Director, Community Development 0.75 0.75
Management Analyst 1.00 1.00
Social Services Grants & Compliance Specialist 0.00 0.00
Exec Secretary (non-Dept Head)1.00 0.00 Eliminated in 2016 Budget
Transportation and Mobility Coordinator 0.00 1.00 Position reclassified from Community Engagement
Specialist
2101 COMMUNITY DEVELOPMENT ADMINISTRATION TOTAL 2.75 2.75
2105 PLANNING AND ZONING
Senior Planner 1.00 1.00
135 of 335
CITY OF EVANSTON
FY 2016 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Position Description
2015
Adopted
Budget FTE
2016
Proposed
Budget FTE Difference
Planning & Zoning Administrator 1.00 1.00
Neighborhood & Land Use Planer 1.00 1.00
Zoning Officer 1.00 1.00
Zoning Planner 1.00 1.00
2105 PLANNING AND ZONING TOTAL 5.00 5.00
2126 BUILDING INSPECTION SERVICES
Electrical Inspector II 1.00 1.00
Electrical Inspector/Plan Reviewer 0.00 1.00 Position added during 2016 Budget
Plumbing/Mechanical Inspector 2.00 2.00
Sign Inspector/Graffiti Tech 1.00 1.00
Struct Inspec/Plan Reviewer 1.00 1.00
Plan Review/Permits Supervisor 1.00 1.00
Building Construction Insp. Supervisor 1.00 1.00
Customer Service Representative 3.40 3.40
Build/Insp Serv. Division Manager 0.85 0.85
2126 BUILDING INSPECTION SERVICES TOTAL 11.25 12.25
COMMUNITY DEVELOPMENT DEPARTMENT 19.00 20.00
2205 POLICE ADMINISTRATION
Administrative Secretary 1.00 1.00
Chief of Police 1.00 1.00
Police Commander 1.00 1.00
2205 POLICE ADMINISTRATION TOTAL 3.00 3.00
2210 PATROL OPERATIONS
Police Commander 3.00 3.00
Police Officer 83.00 83.00
Police Sergeant 11.00 11.00
Deputy Chief 1.00 1.00
2210 PATROL OPERATIONS TOTAL 98.00 98.00
2215 CRIMINAL INVESTIGATION
Police Commander 1.00 1.00
Police Officer 12.00 12.00
Police Sergeant 2.00 2.00
Deputy Chief 1.00 1.00
2215 CRIMINAL INVESTIGATION TOTAL 16.00 16.00
2225 SOCIAL SERVICES BUREAU
Victim Advocate 3.00 3.00
Youth Advocate 2.00 2.00
2225 SOCIAL SERVICES BUREAU TOTAL 5.00 5.00
2230 JUVENILE BUREAU
Police Commander 1.00 1.00
Police Officer 7.00 7.00
Police Sergeant 1.00 1.00
2230 JUVENILE BUREAU TOTAL 9.00 9.00
2235 SCHOOL LIAISON
Police Officer 5.00 5.00
2235 SCHOOL LIAISON TOTAL 5.00 5.00
2240 POLICE RECORDS
Dir, Police Records Bureau 1.00 1.00
Records Input Operator 4.00 4.00
Review Officer 2.00 2.00
2240 POLICE RECORDS TOTAL 7.00 7.00
2245 COMMUNICATIONS
Telecommunicator 14.00 14.00
2245 COMMUNICATIONS TOTAL 14.00 14.00
2250 SERVICE DESK
136 of 335
CITY OF EVANSTON
FY 2016 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Position Description
2015
Adopted
Budget FTE
2016
Proposed
Budget FTE Difference
Court Liaison 1.00 1.00
Custodian I 1.00 1.00
Management Analyst 1.00 1.00
Property Officer 1.00 1.00
Service Desk Officer II 12.00 12.00
Deputy Chief 1.00 1.00
Service Desk Supervisor 1.00 1.00
311 Supervisor 1.00 1.00
2250 SERVICE DESK TOTAL 19.00 19.00
2251 PUBLIC INFORMATION
Service Desk Officer I 8.50 8.50
2251 PUBLIC INFORMATION TOTAL 8.50 8.50
2255 OFFICE OF PROFESSIONAL STANDARDS
Exec Secretary (non-Dept Head)1.00 1.00
Police Commander 1.00 1.00
Police Sergeant 1.00 1.00
2255 OFFICE OF PROFESSIONAL STANDARDS TOTAL 3.00 3.00
2260 OFFICE OF ADMINISTRATION
Management Analyst 1.00 1.00
Finance and Budget Manager 1.00 1.00
Training Coordinator 1.00 1.00
2260 OFFICE OF ADMINISTRATION TOTAL 3.00 3.00
2265 NEIGHBORHOOD ENFORCEMENT TEAM
Police Commander 1.00 1.00
Police Officer 12.00 12.00
Police Sergeant 2.00 2.00
2265 NEIGHBORHOOD ENFORCEMENT TEAM TOTAL 15.00 15.00
2270 TRAFFIC BUREAU
Police Officer 6.00 6.00
Police Sergeant 1.00 1.00
Towing Coordinator 1.00 1.00
2270 TRAFFIC BUREAU TOTAL 8.00 8.00
2275 COMMUNITY STRATEGIC BUREAU
Crime Analyst 1.00 1.00
2275 COMMUNITY STRATEGIC BUREAU TOTAL 1.00 1.00
2280 ANIMAL CONTROL
Animal Control Warden 1.00 1.00
Chief Animal Warden 1.00 1.00
PT Animal Warden 0.50 0.50
2280 ANIMAL CONTROL TOTAL 2.50 2.50
2285 PROBLEM SOLVING TEAM
Police Commander 1.00 1.00
Police Sergeant 1.00 1.00
Police Officer 8.00 8.00
2285 PROBLEM SOLVING TEAM TOTAL 10.00 10.00
POLICE DEPARTMENT 227.00 227.00
2305 FIRE MANAGEMENT & SUPPORT
Clerk II 1.00 1.00
Administrative Secretary 0.00 0.00
Fire Chief 1.00 1.00
Management Analyst 1.00 1.00
2305 FIRE MANAGEMENT & SUPPORT TOTAL 3.00 3.00
2310 FIRE PREVENTION
Division Chief, Fire 1.00 1.00
Fire Captain 2.00 2.00
137 of 335
CITY OF EVANSTON
FY 2016 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Position Description
2015
Adopted
Budget FTE
2016
Proposed
Budget FTE Difference
Fire Plan Reviewer 1.00 1.00
2310 FIRE PREVENTION TOTAL 4.00 4.00
2315 FIRE SUPPRESSION
Division Chief, Fire 2.00 2.00
Fire Captain 24.00 24.00
Firefighter 74.00 74.00
Shift Chief, Fire 3.00 3.00
2315 FIRE SUPPRESSION TOTAL 103.00 103.00
FIRE DEPARTMENT 110.00 110.00
2407 HEALTH SERVICES ADMINISTRATION
Director, Health & Human Services 1.00 1.00
Exec Secretary (to Dept. Head)1.00 1.00
2407 HEALTH SERVICES ADMINISTRATION TOTAL 2.00 2.00
2435 FOOD AND ENVIRONMENTAL HEALTH
Environmental Health Practitioner 3.00 3.00
Property Maint Inspector I 4.00 4.00
Secretary II 1.00 1.00
Communicable Dis Surv Specialist 1.00 1.00
Medical Director 0.10 0.10
Emergency Response Coordinator 1.00 1.00
Health License Coordinator 1.00 1.00
Customer Service Representative 1.00 1.00
Assistant Health Director 1.00 1.00
Health Field Staff Supervisor 1.00 1.00
2435 FOOD AND ENVIRONMENTAL HEALTH TOTAL 14.10 14.10
2440 VITAL RECORDS
Clerk III 1.00 1.00
2440 VITAL RECORDS TOTAL 1.00 1.00
2455 COMMUNITY HEALTH PROGRAM ADMINISTRATION
Secretary II 1.00 1.00
Management Analyst 1.00 1.00
General Assistance Specialist 1.00 1.00
Administrative Supervisor 0.00 0.00
Medical Billing Clerk 1.00 1.00
Public Health Educator 1.00 1.00
2455 COMMUNITY HEALTH PROGRAM ADMINISTR. TOTAL 5.00 5.00
HEALTH AND HUMAN SERVICES DEPARTMENT 22.10 22.10
2605 DIRECTOR OF PUBLIC WORKS
Part-Time Clerk 0.75 0.75
Director, Public Works 1.00 0.00 Position eliminated due to reorganization to Public
Works Agency
Exec Secretary (to Dept. Head)1.00 1.00
Administrative Supervisor 1.00 1.00
Special Projects Assistant 0.50 0.50
2605 DIRECTOR OF PUBLIC WORKS TOTAL 4.25 3.25
2610 MUNICIPAL SERVICE CENTER
Facility Maintenance Technician 1.00 1.00
Facility Services Worker 1.00 1.00
2610 MUNICIPAL SERVICE CENTER TOTAL 2.00 2.00
2620 INFRASTRUCTURE & ENGINEERING ADMINISTRATION
Special Projects Assistant 0.50 0.50
Assistant Director of Public Works - Engineering &
Infrastucture 1.00 1.00
Senior Project Manager, Facilities/Parks 1.00 1.00
Senior Project Manager, Construction/Design 1.00 1.00
138 of 335
CITY OF EVANSTON
FY 2016 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Position Description
2015
Adopted
Budget FTE
2016
Proposed
Budget FTE Difference
Senior Project Manager, Traffic/ROW Permits 1.00 1.00
2620 INFRASTRUCTURE & ENGINEERING ADMIN.4.50 4.50
2625 ENGINEERING
Civil Engineer II 2.00 2.00
Civil Engineer III 1.00 1.00
Engineering Associate II 2.00 2.00
ADA/CIP Project Manager 1.00 1.00
Construction Inspector 1.00 1.00
2625 ENGINEERING TOTAL 7.00 7.00
2630 TRAFFIC ENGINEERING
Civil Engineer II 1.00 1.00
Traffic Engineering Technician 0.50 0.50
2630 TRAFFIC ENGINEERING TOTAL 1.50 1.50
2640 TRAFFIC SIGNAL & STREET LIGHT MAINTENANCE
Traffic Electrician Leader 1.00 1.00
Traffic Electrician 3.00 3.00
2640 TRAFFIC SIGNAL & STREET LIGHT MAINT. TOTAL 4.00 4.00
2650 PARKS & FORESTRY ADMINISTRATION
Arborist 1.00 1.00
Special Projects Assistant 0.50 0.50
Assistant Director of Public Works - Foresty 1.00 1.00
Greenway Supervisor 1.00 1.00
2650 PARKS & FORESTRY ADMINISTRATION TOTAL 3.50 3.50
2655 PARKS & FORESTRY MAINTENANCE AND OPERATIONS
Equipment Operator II 3.00 3.00
General Tradesman 1.00 1.00
Parks/Forestry Crew Leader 6.00 6.00
Parks/Forestry Worker II 1.00 1.00
Parks/Forestry Worker III 19.00 19.00
2655 PARKS & FORESTRY MAINT. AND OPER. TOTAL 30.00 30.00
2665 OPERATIONS & MAINTENANCE ADMINISTRATION
Operations/Maintenance Manager, Streets/Sanitation 1.00 1.00
Special Projects Assistant 0.50 0.50
Assistant Director of Public Works - Operations &
Maintenance 1.00 1.00
Maintenance & Operations Chief, Streets/Environmental
Services 1.00 1.00
Supervisor: Streets 0.00 0.00
Operations/Maintenance Supervisor/HVAC 1.00 1.00
HVAC/Elec. Supervisor 0.00 0.00
Operations/Maintenance Supervisor/Building 1.00 1.00
General Trades Supervisor 0.00 0.00
Maintenance & Operations Manager, Building/Special
Facilities 1.00 1.00
Oper./Maint. Mgr - Facilities 0.00 0.00
2665 OPERATIONS & MAINTENANCE ADMINISTR. TOTAL 6.50 6.50
2670 STREET AND ALLEY MAINTENANCE
Equipment Operator I 1.00 1.00
Equipment Operator II 10.00 10.00
Equipment Operator III 3.00 3.00
Public Works Maint. Worker II 3.00 3.00
Public Works Maint. Worker III 3.00 3.00
PW Crew Leader 2.00 2.00
2670 STREET AND ALLEY MAINTENANCE TOTAL 22.00 22.00
2675 BUSINESS DISTRICT - PARK MAINTENANCE
Equipment Operator II 1.00 1.00
Parks/Forestry Crew Leader 1.00 1.00
139 of 335
CITY OF EVANSTON
FY 2016 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Position Description
2015
Adopted
Budget FTE
2016
Proposed
Budget FTE Difference
Parks/Forestry Worker II 3.00 3.00
Public Works Maint. Worker II 1.00 1.00
2675 BUSINESS DISTRICT - PARK MAINTENANCE TOTAL 6.00 6.00
2677 FACILITIES
Custodian I 1.00 1.00
Fac. Maint. Worker/Custodian II 1.00 1.00
Facility Services Worker 0.00 0.00
Facility Maint. Technician 0.00 0.00
Facilities Maint. Worker III 12.00 12.00
PT Custodian 0.20 0.20
Master Tradesman 2.00 2.00
2677 FACILITIES TOTAL 16.20 16.20
PUBLIC WORKS DEPARTMENT 107.45 106.45
3005 RECREATION MANAGEMENT & GENERAL SUPPORT
Director, Recreation & Comm. Services 1.00 1.00
Special Projects Assistant 1.00 1.00
Special Events Coordinator 0.40 Position added in 2016 Budget
Exec Secretary (to Dept. Head)1.00 1.00
3005 RECREATION MGMT & GENERAL SUPPORT 3.00 3.40
3010 RECREATION BUSINESS & FISCAL MANAGEMENT
Data Control Clerk 1.00 1.00
Recreation Support Specialist 1.00 1.00
Administrative Supervisor 1.00 1.00
3010 RECREATION BUSINESS & FISCAL MANAGEMENT 3.00 3.00
3020 RECREATION GENERAL SUPPORT
Asst. Director of Recr. & Comm. Services 2.00 2.00
Program Coordinator 0.40 0.40
3020 RECREATION GENERAL SUPPORT TOTAL 2.40 2.40
3030 CROWN COMMUNITY CENTER
Building Supervisor 1.00 1.00
Custodian II 1.00 1.00
Fac Maint. Worker/Cust II 1.00 1.00
Recreation Program Coordinator 1.00 1.00
PT After School Supervisor 0.50 0.50
PT Preschool Instructor 1.46 1.46
PT Custodian 1.60 1.60
Preschool Program Supervisor 1.00 1.00
3030 CROWN COMMUNITY CENTER TOTAL 8.56 8.56
3035 CHANDLER COMMUNITY CENTER
Clerk III 0.75 0.75
Recreation Manager 1.00 1.00
Recreation Program Coordinator 2.00 2.00
Program Supervisor 0.80 0.80
PT Custodian 1.53 1.53
Facilities Supervisor 0.40 0.40
3035 CHANDLER COMMUNITY CENTER TOTAL 6.48 6.48
3040 FLEETWOOD JOURDAIN COMMUNITY CENTER
Clerk II 0.50 0.50
Clerk III 1.70 1.70
Custodian II 1.00 1.00
Recreation Manager 1.00 1.00
Recreation Program Coordinator 1.00 1.00
Weekend/Evening Coordinator 1.00 1.00
Program Supervisor 0.75 0.75
After School Supervisor 0.00 0.00
PT Custodian 0.50 0.50
3040 FLEETWOOD JOURDAIN COMM. CENTER TOTAL 7.45 7.45
140 of 335
CITY OF EVANSTON
FY 2016 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Position Description
2015
Adopted
Budget FTE
2016
Proposed
Budget FTE Difference
3045 FLEETWOOD JOURDAIN THEATER
Recreation Program Coordinator 1.00 1.00
3045 FLEETWOOD JOURDAIN THEATER TOTAL 1.00 1.00
GIBBS-MORRISON CULTURAL CENTER
Program Staff 0.00 1.50 Positions added in 2016 Budget
3050 GIBBS-MORRISON CULTURAL CENTER TOTAL 0.00 1.50
3050 RECREATION OUTREACH
Program Supervisor 0.50 0.50
3050 RECREATION OUTREACH 0.50 0.50
3055 LEVY CENTER SENIOR SERVICES
Custodian I 2.00 2.00
Recreation Manager 1.00 1.00
Recreation Program Coordinator 2.00 2.00
Secretary II 1.00 1.00
PT Office Assistant 0.75 0.75
Facilities Supervisor 1.38 1.38
FT Bus Driver 0.00 0.00
PT Bus Driver 1.00 1.00
PT Custodian 1.37 1.37
Senior Citizen Ombudsman Manager 0.00 0.00
Senior Citizen Ombudsman 1.00 1.00
Senior Citizen Ombudsman Assistant 1.00 1.00
3055 LEVY CENTER SENIOR SERVICES TOTAL 12.50 12.50
3080 BEACHES
Recreation Manager 0.75 0.75
Recreation Services Manager 0.50 0.50
3080 BEACHES TOTAL 1.25 1.25
3095 CROWN ICE RINK
Clerk II 0.00 0.00
Clerk III 2.00 2.00
Secretary II 0.00 0.00
Office Coordinator 0.00 0.00
Recreation Program Coordinator 1.00 1.00
Program Supervisor 1.00 1.00
Assistant Program Coordinator 0.00 0.00
Recreation Manager 1.00 1.00
Office Assistant 0.60 0.60
Facilities Supervisor 0.89 0.89
PT Custodian 0.50 0.50
3095 CROWN ICE RINK TOTAL 6.99 6.99
3100 SPORTS LEAGUES
Recreation Services Manager 0.05 0.05
Program Supervisor 0.50 0.50
3100 SPORTS LEAGUES TOTAL 0.55 0.55
3130 SPECIAL RECREATION
Recreation Program Coordinator 1.60 1.60
Recreation Services Manager 0.25 0.25
Program Supervisor 0.46 0.46
3130 SPECIAL RECREATION TOTAL 2.31 2.31
3140 BUS PROGRAM
PT Bus Driver 1.15 1.15
3140 BUS PROGRAM TOTAL 1.15 1.15
3150 PARK SERVICE UNIT
Recreation Program Coordinator 0.25 0.25
Recreation Services Manager 0.20 0.20
PT Park Ranger 1.00 1.00
141 of 335
CITY OF EVANSTON
FY 2016 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Position Description
2015
Adopted
Budget FTE
2016
Proposed
Budget FTE Difference
3150 PARK SERVICE UNIT TOTAL 1.45 1.45
3215 YOUTH ENGAGEMENT
Youth-Young Adult Ast. Prog. Mgr.1.00 1.00
MWEBE/LEP and Workforce Development Coordinator 0.50 0.50
Youth-Young Adult Outreach Worker 1.90 2.90 Position added in 2016 Budget; funding from Good
Neighbor Fund
Community Services Manager 1.00 1.00
Youth-Young Adult Outreach Development Worker 3.00 3.00
3215 YOUTH ENGAGEMENT TOTAL 7.40 8.40
3605 ECOLOGY CENTER
Clerk III 1.00 1.00
Recreation Program Coordinator 1.00 1.00
Garden Coordinator 0.20 0.20
Facilities Supervisor 0.32 0.32
PT Custodian 0.25 0.25
Program Supervisor 1.00 1.00
3605 ECOLOGY CENTER TOTAL 3.77 3.77
3710 NOYES CULTURAL ARTS CENTER
Facilities Maint. Worker II 1.00 1.00
Office Assistant 0.35 0.35
Weekend/Evening Coordinator 0.00 0.00
PT Custodian 1.52 1.52
3710 NOYES CULTURAL ARTS CENTER TOTAL 2.87 2.87
3720 CULTURAL ARTS PROGRAMS
Recreation Program Coordinator 1.00 1.00
Festival Coordinator 0.60 0.60
3720 CULTURAL ARTS PROGRAMS TOTAL 1.60 1.60
PARKS, RECREATION, & COMM. SERV. DEPT.74.23 77.13
General Fund 632.28 634.18
2499 GENERAL ASSISTANCE ADMINISTRATION
Customer Service Representative 1.00 1.00
Human Services Specialist 0.00 0.00
General Assistance Specialist 3.00 3.00
2499 GENERAL ASSISTANCE ADMINISTRATION TOTAL 4.00 4.00
GENERAL ASSISTANCE FUND 4.00 4.00
4805 YOUTH SERVICES
Librarian I 4.09 4.09
Librarian III 1.00 1.00
Supervising Librarian 1.00 1.00
Library Assistant 5.21 5.21
4805 YOUTH SERVICES TOTAL 11.30 11.30
4806 ADULT SERVICES
Librarian I 5.03 5.03
Supervising Librarian 1.00 1.00
Library Assistant 3.37 3.37
Technology Associate 0.00 0.00
Library Clerk 2.80 2.80
Administrative Librarian 1.00 1.00
Virtual Services Librarian 1.00 1.00
4806 ADULT SERVICES TOTAL 14.20 14.20
4820 CIRCULATION
Circulation Manager 1.00 1.00
Clerk III 1.00 1.00
Library Aide II 1.53 1.53
Library Clerk 5.94 5.94
Shelver 5.85 5.85
142 of 335
CITY OF EVANSTON
FY 2016 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Position Description
2015
Adopted
Budget FTE
2016
Proposed
Budget FTE Difference
4820 CIRCULATION TOTAL 15.32 15.32
4825 NEIGHBORHOOD SERVICES
Librarian II 1.00 1.00
Librarian I 0.21 0.21
Branch Assistant 3.21 3.21
Library Clerk 1.59 1.59
4825 NEIGHBORHOOD SERVICES TOTAL 6.01 6.01
4835 TECHNICAL SERVICES
Librarian I 1.67 1.67
Librarian III 1.00 1.00
Library Assistant 2.00 2.00
Collection Development Manager 0.00 0.00
Library Clerk 2.28 2.28
4835 TECHNICAL SERVICES TOTAL 6.95 6.95
4840 MAINTENANCE
Custodian II 2.00 2.00
Custodian I 0.67 0.67
Security Monitor 1.67 1.67
Facilities Management Supervisor 1.00 1.00
4840 MAINTENANCE TOTAL 5.34 5.34
4845 ADMINISTRATION
Bookkeeper 1.00 1.00
Clerk III 1.00 1.00
Director, Library 1.00 1.00
Assistant Library Director 0.00 0.00
Administrative Services Manager 1.00 1.00
Administrative Assistant 1.33 1.33
Development Associate 0.00 0.00
Development Manager 1.00 1.00
Community Engagement Coordinator 0.00 0.00
Community Engagement Librarian 1.00 1.00
4845 ADMINISTRATION TOTAL 7.33 7.33
LIBRARY FUND 66.45 66.45
5005 NSP2
Housing and Grant Administrator 0.25 0.25
NSP2 Compliance Specialist 0.25 0.25
5005 NSP2 TOTAL 0.50 0.50
NSP2 FUND 0.50 0.50
5150 EMERGENCY TELEPHONE SYSTEM
Asst. Communications Coordinator 2.00 2.00
Communications Coordinator 1.00 1.00
Telecommunicator 2.00 2.00
5150 EMERGENCY TELEPHONE SYSTEM TOTAL 5.00 5.00
EMERGENCY TELEPHONE SYSTEM FUND 5.00 5.00
5187 HOUSING REHABILITATION
Housing Rehabilitation Specialist 1.00 1.00
Customer Service Representative 0.60 0.60
Build/Insp. Serv. Division Manager 0.15 0.15
5187 HOUSING REHABILITATION TOTAL 1.75 1.75
5220 CDBG ADMINISTRATION
Housing Planner 0.60 0.60
Housing and Grant Administrator 0.75 0.75
PT Financial Analyst 0.50 0.50
Grants & Compliance Specialist 0.00 0.00
Social Services Grants & Compliance Specialist 0.00 0.00
Construction Rehab Specialist 0.00 0.00
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CITY OF EVANSTON
FY 2016 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Position Description
2015
Adopted
Budget FTE
2016
Proposed
Budget FTE Difference
NSP2 Compliance Specialist 0.75 0.75
5220 CDBG ADMINISTRATION TOTAL 2.60 2.60
CDBG ADMINISTRATION FUND 4.35 4.35
5300 ECONOMIC DEVELOPMENT FUND
Director, Community Development 0.25 0.25
Senior Economic Development Coordinator 1.00 1.00
Economic Development Coordinator 1.00 1.00
Economic Development Division Mgr.1.00 1.00
Intergovernmental Affairs Coordinator 1.00 1.00
ICMA Fellow 1.00 1.00
Economic Development Specialist 1.00 1.00
5300 ECONOMIC DEVELOPMENT FUND TOTAL 6.25 6.25
ECONOMIC DEVELOPMENT FUND 6.25 6.25
5430 HOME FUND
Housing Planner 0.40 0.40
5430 HOME FUND TOTAL 0.40 0.40
HOME FUND 0.40 0.40
7005 PARKING SYSTEM MANAGEMENT
Finance Operations Coordinator 1.00 1.00
Traffic Engineering Technician 0.50 0.50
Parking Facilities Supervisor 1.00 1.00
Customer Service Representative 3.00 3.00
Revenue/Parking Manager 1.00 1.00
7005 PARKING SYSTEM MANAGEMENT TOTAL 6.50 6.50
7015 PARKING LOTS & METERS
Parking Repair Worker 3.00 3.00
Public Works Maint Wrkr II 4.00 4.00
Sanitation Supervisor 1.00 1.00
7015 PARKING LOTS & METERS TOTAL 8.00 8.00
7037 MAPLE AVENUE GARAGE
Facilities Maint. Wrkr II 0.00 0.00
Public Works Maint Wrkr II 1.00 1.00
7037 MAPLE AVENUE GARAGE TOTAL 1.00 1.00
PARKING SYSTEM FUND 15.50 15.50
7100 WATER GENERAL SUPPORT
Superintendent, Water Production 1.00 1.00
Exec Secretary (non-Dept Head)1.00 1.00
Management Analyst 1.00 1.00
Utilities Project Manager 0.00 0.00
Superintendent, Const & Fld Svcs 1.00 1.00
Director, Utilities 1.00 1.00
7100 WATER GENERAL SUPPORT TOTAL 5.00 5.00
7105 PUMPING
Division Chief, Pumping 1.00 1.00
Water/Sewer Mechanic 3.00 3.00
Water Maintenance Supervisor 1.00 1.00
Water Worker II 2.00 2.00
Water Worker I 0.00 0.00
Water Plant Operator 5.00 5.00
7105 PUMPING TOTAL 12.00 12.00
7110 FILTRATION
Chemist 1.00 1.00
Division Chief, Filtration 1.00 1.00
Water/Sewer Mechanic 3.00 3.00
Microbiologist 1.00 1.00
Water Maintenance Supervisor 1.00 1.00
Water Worker I 1.00 1.00
144 of 335
CITY OF EVANSTON
FY 2016 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Position Description
2015
Adopted
Budget FTE
2016
Proposed
Budget FTE Difference
Water Worker II 1.00 1.00
Water Plant Operator 5.00 5.00
7110 FILTRATION TOTAL 14.00 14.00
7115 DISTRIBUTION
Civil Engineer III 1.00 1.00
Division Chief, Distribution 0.50 0.50
Engineering/GIS Technician 1.00 1.00
Plumbing Inspector 0.50 0.50
Water Worker I 2.00 2.00
Water/Sewer Crew Leader 3.00 3.00
Water Distribution Supervisor 1.00 1.00
Water Worker III 3.00 3.00
7115 DISTRIBUTION TOTAL 12.00 12.00
7120 WATER METER MAINTENANCE
PT Clerk 0.50 0.50
Cust. Svs./Wtr Bill Coordinator 0.00 0.00
Meter Service Coordinator 1.00 1.00
7120 WATER METER MAINTENANCE TOTAL 1.50 1.50
WATER FUND 44.50 44.50
7400 SEWER MAINTENANCE
Division Chief, Distribution 0.50 0.50
Engineering/GIS Technician 1.00 1.00
Plumbing Inspector 0.50 0.50
Water Worker I 2.00 2.00
Water Worker II 1.00 1.00
Water/Sewer Crew Leader 4.00 4.00
Sewer Supervisor 1.00 1.00
Senior Sewer Supervisor 0.00 0.00
Sustainability Fellow 0.33 0.33
Water Worker III 1.00 1.00
7400 SEWER MAINTENANCE TOTAL 11.33 11.33
SEWER MAINTENANCE FUND 11.33 11.33
7685 REFUSE COLLECTION & DISPOSAL
Equipment Operator II 1.00 1.00
7685 REFUSE COLLECTION & DISPOSAL TOTAL 1.00 1.00
7690 RESIDENTIAL RECYCLING COLLECTION
Sustainability Fellow 0.66 0.66
Equipment Operator II 8.00 8.00
7690 RESIDENTIAL RECYCLING COLLECTION TOTAL 8.66 8.66
SOLID WASTE FUND 9.66 9.66
7705 GENERAL SUPPORT
Fleet Services Manager 1.00 1.00
Auto Shop Supervisor 1.00 1.00
7705 GENERAL SUPPORT TOTAL 2.00 2.00
7710 MAJOR MAINTENANCE
Equipment Mechanic III 7.00 7.00
PT Junior Mechanic 1.50 1.50
Lead Mechanic 1.00 1.00
Fleet Operations Coordinator 1.00 1.00
7710 MAJOR MAINTENANCE TOTAL 10.50 10.50
FLEET SERVICES FUND 12.50 12.50
7800 RISK MANAGEMENT
Exec. Secretary (to Dept. Head)1.00 1.00
Administrative Secretary 0.00 0.00
Assistant City Attorney I 1.00 1.00
Workers Comp. and Safety Manager 1.00 1.00
Safety Specialist 1.00 1.00
145 of 335
CITY OF EVANSTON
FY 2016 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Position Description
2015
Adopted
Budget FTE
2016
Proposed
Budget FTE Difference
7800 RISK MANAGEMENT TOTAL 4.00 4.00
7801 EMPLOYEE BENEFITS
Insurance Administrator 1.00 1.00
7801 EMPLOYEE BENEFITS TOTAL 1.00 1.00
INSURANCE FUND 5.00 5.00
Other Funds 185.44 185.44
All Funds 817.72 819.62
The chart above does not include re-organization changes to the Public Works Agency, Administrative Services, and the City Manager's Office. These reorganization
changes do not authorize an increase to the total FTE count.
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For City Council meeting of November 9, 2015 Item SP1
Special Order of Business: FY2016 City of Evanston Budget
For Discussion
To: Honorable Mayor and Members of the City Council
From: Budget Team
Subject: 2016 Proposed Budget
Date: October 27, 2015
The 2016 Proposed Budget was presented to Council on October 9, 2015. After a
variety of public meetings and hearings, it will be on the City Council agenda for
adoption on November 23, 2015.
For consideration at tonight’s Council meeting, staff offers the following changes to the
2016 Proposed Budget:
1. Amend the Budget Balancing Worksheet (BBWS) to include changes to the
Animal Shelter which have been reviewed separately. These changes result in a
savings of $32,000 The Revised BBWS is Attachment A. The revised projected
surplus will be $607,514.
2. Amend the Howard-Hartrey TIF to include an additional $600,000 in capital
expenses to be spent in 2016 and an additional $200,000 in economic
development activities. This will increase the 2016 expenses to $1,852,450 and
decrease the ending fund balance to approximately $306,273. The revised detail
is Attachment B.
The previously presented 2016 Proposed Budget included an overall budget of
$294,710,257. The 2016 resolution for adoption will include a new total of
$304,927,920.
2016 Proposed Budget Changes
2016 Proposed Budget (page 37) 294,710,257$
BBWS Increases (Attachment A) 1,343,998$
Howard Hartrey TIF Fund increases (Attachment B) 800,000$
Library Funds 8,073,665$
2016 Budget Adoption Resolution Amount 304,927,920$
Memorandum
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Item A7 For City Council meeting of November 23, 2015
Ordinance 136-O-15: City of Evanston 2015 Tax Levy
For Action
To:
From:
Subject:
Date:
Honorable Mayor and Members of the City Council
Martin Lyons, Assistant City Manager/Chief Financial Officer
Ashley King, Assistant Director of Administrative Services
Ordinance 136-O-15: City of Evanston 2015 Tax Levy
November 16, 2015
Recommended Action:
Staff requests adoption of Tax Levy Ordinance 136-O-15, which levies the annual
property tax for General Fund Operations, Illinois Municipal Retirement Fund (IMRF),
Police and Fire Pension Funds, and the General Assistance Fund.
Summary:
Each year the City of Evanston must levy a specific dollar amount with Cook County.
These property tax levies are used to pay for general operations of the City, IMRF,
Police and Fire Pension obligations, General Assistance Fund, Library
operations (Ordinance 139-O-16), Special Service Area (SSA) #4 (Ordinance 137-
O-15), and SSA #6 (Ordinance 138-O-15). The Library and SSA Levies have
been provided under separate cover. The County automatically levies the amounts
related to debt service (as budgeted in the Debt Service and Special Service Area #5
Funds), which is explained in greater detail below.
For the 2015 Levy (which will be collected in 2016), the General Fund Levy, the General
Assistance Fund Levy, the Library Fund Levy and the Special Service Area #4 Levy,
and Special Service Area #6 Levy are budgeted on a cash basis. The City has
budgeted on a cash basis to reflect the true cash inflow. Police and Fire Pension Levies
are done in accordance with the recent (1/1/15) actuarial recommendation by Foster
and Foster and approved jointly by the City and the Police and Firefighter Pension
Funds.
Please note that the levy for general obligation debt service is handled differently than a
municipal levy for general operating or pension contribution expenses. When a
municipality in Cook County issues general obligation debt, the debt maturity schedule
is filed with the County after issuance of the bonds, and the County will automatically
Memorandum
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levy an amount on behalf of the municipality to make the necessary debt payments for
both principal and interest. Therefore, the City of Evanston does not levy an annual
amount for debt service since the County already does so. Rather, the City must
approve and file the necessary abatements for any amounts the City does not desire
the County to automatically levy. These tax abatements will be presented to the City
Council for action on December 14, 2015.
The table below is a summary of the 2015 Levies (as extended with 2.0% loss ratio
added) as listed in the attached General Fund and Pension Tax Levy Ordinance:
General Corporate Levy (per FY16 proposed budget) $8,556,481
IMRF Pension Levy (Per FY16 proposed budget) $2,719,691
General Assistance Fund Levy (Per FY 16 proposed budget) $ 816,327
Fire Pension Levy (per FY16 proposed budget) $7,215,168
Police Pension Levy (per FY16 proposed budget) $9,240,755
Total Levy (excluding Debt Service and Library) $28,548,422
The corresponding total for 2014 Levy was $27,732,096. This change results in a net
increase of $816,327 or 2.09% from last year’s levy. Adding the Debt Service and
Library Fund levy, the total Proposed Levy for 2015 is $46,394,913, which includes the
loss factor of 2.0%. The 2014 Adopted Tax Levy including the loss factor was
$45,557,079 making the proposed increase 1.8% for all funds.
This 2015 Levy Estimate may change based on budget deliberations.
Questions regarding the Tax Levy may be directed to the City Treasurer at:
Martin Lyons
Treasurer
847.448.8082
mlyons@cityofevanston.org
149 of 335
10/24/2015
136-O-15
AN ORDINANCE
Levying Taxes in the City of Evanston, County of Cook,
and State of Illinois, for the Fiscal Year Beginning
January 1, 2016 and Ending December 31, 2016
WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual
budget for the fiscal year beginning January 1, 2016, and ending December 31, 2016,
which said Budget document was reviewed at a public hearing and copies of which said
Budget document have been continuously available for public inspection at the office of
the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston,
Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except
holidays; and
WHEREAS, said Budget document contains the expenditures to be made
with the monies collected through taxation and other sources during said fiscal year; and
WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local
government pursuant to the terms and provisions of Article VII of the 1970 Constitutio n
of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the
City of Evanston as a Home Rule unit of local government the power to tax;
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities of the City of
Evanston, Illinois, for the current fiscal year beginning January 1, 2016, there is hereby
levied on all real property subject to taxation within the corporate limits of said City of
Evanston as assessed and equalized for the year 2015 the sum of twenty-eight million,
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136-O-15
~2~
five hundred forty-eight thousand, four hundred twenty-two dollars ($28,548,422), being
the total of the budget legally made plus allowances for collection losses, which are to
be collected from the tax levy of the City of Evanston for the year 2015 and all corporate
purposes appropriated and specifically referred to in the annual Budget passed by the
City Council of the City of Evanston at a regular Council meeting held November 23,
2015. Budgeted Funds are to be collected from the tax levy of the current fiscal year of
the City of Evanston, Illinois, for:
General Corporate Levy (per FY16 proposed budget) $8,556,481
IMRF Pension Levy (Per FY16 proposed budget) $2,719,691
General Assistance Fund Levy (Per FY 16 proposed budget) $ 816,327
Fire Pension Levy (per FY16 proposed budget) $7,215,168
Police Pension Levy (per FY16 proposed budget) $9,240,755
Total Levy (excluding Debt Service and Library) $28,548,422
The specific amounts hereby levied for the various purposes and funds are designated
by being placed in separate columns under the heading “To Be Raised By Taxation,”
and are identified in that manner on the following pages of this Ordinance.
SECTION 2: That there be budgeted for the City of Evanston: A) eight
million, five hundred fifty-six thousand, four hundred eighty-one dollars ($8,556,481) for
the General Corporate Purposes; B) two million, seven hundred nineteen thousand, six
hundred ninety one dollars ($2,719,691) for the Illinois Municipal Retirement Fund
Pension(IMRF); C) eight hundred sixteen thousand, three hundred twenty-seven
dollars ($816,327) for the General Assistance Fund; D) seven million, two hundred
fifteen thousand, one hundred sixty-eight dollars ($7,215,168) for the Fire Pension
Fund; and D) nine million, two hundred forty thousand, seven hundred fifty-five dollars
($9,240,755) for the Police Pension Fund, as outlined in the City of Evanston Tax Levy
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136-O-15
~3~
Filing with Cook County FY 2016 Budget – Tax Levy Year 2015 to be Received in FY
2016, attached hereto as “Exhibit A” and incorporated herein by reference.
SECTION 3: That the foregoing recitals are found as fact and made
a part hereof.
SECTION 4: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 5: That this Ordinance 136-O-15 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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136-O-15
~4~
Exhibit A
City of Evanston Tax Levy filing with Cook County FY2016 Budget
- Tax Levy Year 2015 to be received in FY2016
153 of 335
Exhibit A
Amount Sources
Account Department Amount To Be Outside
Category Division Description Budgeted Levied Tax Levy
Salary & Benefits 100.1300/1400 City Council and Clerk 586,980$ 44,670 542,310.26$
Services and Supplies 100.1300/1400 City Council and Clerk 87,245 6,639 80,606
Other Charges 100.1300/1400 City Council and Clerk 13,936 1,061 12,875
688,161 52,370 635,791
Salary & Benefits 100.1505-1580 City Manager's Office 4,419,867 336,356 4,083,511
Services and Supplies 100.1505-1580 City Manager's Office 1,469,539 111,833 1,357,706
Other Charges 100.1505-1580 City Manager's Office 1,906,667 145,099 1,761,568
7,796,073 593,289 7,202,784
Salary & Benefits 100.1705/1710 Law 961,611 73,180 888,431
Services and Supplies 100.1705/1710 Law 143,564 10,925 132,639
Other Charges 100.1705/1710 Law 24,825 1,889 22,936
1,130,000 85,994 1,044,006
Salary & Benefits 100.1905-1999 Administrative Services 4,265,356 324,598 3,940,758
Services and Supplies 100.1905-1999 Administrative Services 2,474,351 188,300 2,286,051
Other Charges 100.1905-1999 Administrative Services 177,694 13,523 164,171
6,917,401 526,421 6,390,980
Salary & Benefits 100.2101-2715 Community Development 2,070,580 157,573 1,913,007
Services and Supplies 100.2101-2715 Community Development 146,839 11,175 135,664
Other Charges 100.2101-2715 Community Development 245,969 18,718 227,251
2,463,388 187,466 2,275,922
Salary & Benefits 100.2205-2290 Police 26,200,646 1,993,894 24,206,752
Services and Supplies 100.2205-2290 Police 612,928 46,644 566,284
Other Charges 100.2205-2290 Police 10,857,704 826,282 10,031,422
37,671,278 2,866,820 34,804,458
Salary & Benefits 100.2305-2320 Fire 12,969,246 986,972 11,982,274
Services and Supplies 100.2305-2320 Fire 428,023 32,573 395,450
Other Charges 100.2305-2320 Fire 9,161,473 697,197 8,464,276
22,558,742 1,716,742 20,842,000
Salary & Benefits 100.2405-4540 Health and Human Services 2,075,202 157,925 1,917,277
Services and Supplies 100.2405-4540 Health and Human Services 236,594 18,005 218,589
Other Charges 100.2405-4540 Health and Human Services 1,232,430 93,789 1,138,641
3,544,226 269,719 3,274,507
Salary & Benefits 100.2605-7690 Public Works 10,008,669 761,669 9,247,000
Services and Supplies 100.2605-7690 Public Works 2,271,896 172,893 2,099,003
Other Charges 100.2605-7690 Public Works 3,831,774 291,602 3,540,172
16,112,339 1,226,164 14,886,175
Salary & Benefits 100.3005-3950 Parks, Recreation/Community Services 6,663,852 507,126 6,156,726
Services and Supplies 100.3005-3950 Parks, Recreation/Community Services 3,747,829 285,213 3,462,616
Other Charges 100.3005-3950 Parks, Recreation/Community Services 893,909 68,027 825,882
11,305,590 860,366 10,445,224
Salary & Benefits N/A Total General Fund 70,222,009 5,343,962 64,878,047
Services and Supplies N/A Total General Fund 11,618,808 884,202 10,734,606
Other Charges N/A Total General Fund 28,346,381 2,157,187 26,189,194
110,187,198$ 8,385,351$ 101,801,847$
Collection Losses Collection Losses 171,130
Total General Corporate Purpose Tax Levy 8,556,481$
City of Evanston
Tax Levy Filing with Cook County
General Corporate Purpose Tax Levy - Tax Levy Year 2015 to be Received in FY 2016
154 of 335
IMRF Tax Levy 2015 Exhibit B
Account Number Description
2016 Budget
Proposed
61710 IMRF 0.00
$0.00
61710 IMRF 8,308.00
$8,308.00
61710 IMRF 17,801.00
$17,801.00
61710 IMRF 342,414.00
$342,414.00
61710 IMRF 75,524.00
$75,524.00
61710 IMRF 305,334.00
$305,334.00
61710 IMRF 150,580.00
$150,580.00
61710 IMRF 470,180.00
$470,180.00
61710 IMRF 15,606.00
$15,606.00
61710 IMRF 155,435.00
$155,435.00
61710 IMRF 0.00
$0.00
61710 IMRF 401,501.00
$401,501.00
61710 IMRF 722,614.00
$722,614.00
$2,665,297.00
$2,665,297.00
$2,665,297.00
Total Expenditures 2,719,691
Collection Losses 54,394
Net Levy 2,665,297
Expenditure Grand Totals:
Department Total: 40 - PUBLIC WORKS AGENCY
Expenditures Total
Fund Expenditure Total: 100 - GENERAL FUND
Department: 30 - PARKS, REC. AND COMMUNITY SERV.
Department Total: 30 - PARKS, REC. AND COMMUNITY SERV.
Department: 40 - PUBLIC WORKS AGENCY
Department Total: 24 - HEALTH
Department: 26 - PUBLIC WORKS
Department Total: 26 - PUBLIC WORKS
Department: 23 - FIRE MGMT & SUPPORT
Department Total: 23 - FIRE MGMT & SUPPORT
Department: 24 - HEALTH
Department Total: 21 - COMMUNITY DEVELOPMENT
Department: 22 - POLICE
Department Total: 22 - POLICE
Department: 19 - ADMINISTRATIVE SERVICES
Department Total: 19 - ADMINISTRATIVE SERVICES
Department: 21 - COMMUNITY DEVELOPMENT
Department Total: 15 - CITY MANAGER'S OFFICE
Department: 17 - LAW
Department Total: 17 - LAW
Department: 14 - CITY CLERK
Department Total: 14 - CITY CLERK
Department: 15 - CITY MANAGER'S OFFICE
Department Total: 12 - LEGISLATIVE
Department: 13 - CITY COUNCIL
Department Total: 13 - CITY COUNCIL
Fund: 100 - GENERAL FUND
Expenditures
Department: 12 - LEGISLATIVE
155 of 335
General Assistance Fund Tax Levy 2015 Exhibit C
Account Number Description
2016 Budget
Proposed
Sources Outside
Tax Levy
To be Raised by
Taxation 2015
Levy
Fund: 175 - GENERAL ASSISTANCE FUND
Expenditures
Salary & Benefit - Salary and Benefits
61615 LIFE INSURANCE 13.00 13.00
61010 REGULAR PAY 169,789.00 119,362.00 50,427.00
61510 HEALTH INSURANCE 21,229.00 21,229.00
61725 SOCIAL SECURITY 10,527.00 10,527.00
61730 MEDICARE 2,462.00 2,462.00
61710 IMRF 17,913.00 17,913.00
Account Classification Total: Salary & Benefit - Salary and Benefits $221,933.00 $171,506.00 $50,427.00
Serv & Supplies - Services and Supplies
62275 POSTAGE CHARGEBACKS 800.00 800.00
62295 TRAINING & TRAVEL 2,500.00 2,500.00
62360 MEMBERSHIP DUES 500.00 500.00
64566 RENTAL EXPENSE- GA CLIENT 200,000.00 200,000.00
64567 PERSONAL EXPENSE- GA CLIENT 500,000.00 500,000.00
64568 TRANSPORTATION EXPENSE- GA CLIENT 4,000.00
4,000.00
64569 50/50 WORK PROGRAM- GA CLIENT 1,500.00 1,500.00
64570 CLIENT OTHER NEEDS- GA CLIENT 500.00 500.00
64573 ALL OTHER PHYSICIANS- GA CLIENT 500.00 500.00
64577 EMERGENCY ROOM PHYSICIANS- GA
CLIENT
500.00
500.00
64578 PSYCH OUTPATIENT/MENTAL- GA CLIENT 300.00
300.00
64582 MORTGAGE/RENTAL EXPENSE-EAS CLIENT 30,000.00
30,000.00
64585 UTILITIES - COMED-EAS CLIENT 5,000.00 5,000.00
64586 UTILITIES - NICOR-EAS CLIENT 5,000.00 5,000.00
64587 UTILITIES - COE WATER -EAS CLIENT 5,000.00 5,000.00
64574 DRUGS- GA CLIENT 300.00 300.00
64584 FOOD VOUCHERS - EMERGENCY-EAS
CLIENT
500.00
500.00
65010 BOOKS, PUBLICATIONS, MAPS 1,000.00 1,000.00
65095 OFFICE SUPPLIES 1,000.00 1,000.00
Account Classification Total: Serv & Supplies - Services and Supplies $758,900.00 $0.00 $758,900.00
Capital Outlay - Capital Outlay
Account Classification Total: Capital Outlay - Capital Outlay $0.00 $0.00 $0.00
Ins & Chg Backs - Insurance and Other Chargebacks
Account Classification Total: Ins & Chg Backs - Insurance and Other Chargebacks$0.00 $0.00 $0.00
Miscellaneous - Miscellaneous
62490 OTHER PROGRAM COSTS 7,000.00 7,000.00
Account Classification Total: Miscellaneous - Miscellaneous $7,000.00 $0.00 $7,000.00
Business Unit Total: 4605 - GENERAL ASSISTANCE ADMIN $987,833.00 $171,506.00 $816,327.00
Department Total: 24 - HEALTH $987,833.00 $171,506.00 $816,327.00
Expenditures Total $987,833.00 $171,506.00 $816,327.00
Fund Expenditure Total: 175 - GENERAL ASSISTANCE FUND $987,833.00 $171,506.00 $816,327.00
Expenditure Grand Totals: $987,833.00 $171,506.00 $816,327.00
Total to be levied 816,327.00$
Loss Factor 16,327.00$
Amount to be raised by taxes 800,000.00$
156 of 335
Fire Pension Fund-- 2015 Tax Levy Exhibit D
Account Number Description
2016 Budget
Proposed
Sources Outside
Tax Levy
To be Raised by
Taxation 2015
Levy
61010 REGULAR PAY 0.00
61755 PENSION-ADMIN. EXPENSE 150,000.00 150,000.00
61770 RETIRED EMPLOYEES PENSION 5,450,000.00 0.00 5,450,000.00
61775 WIDOWS' PENSIONS 1,120,000.00 797,832.00 322,168.00
61785 DISABILITY PENSIONS 1,350,000.00 0.00 1,350,000.00
61790 SEPARATION REFUNDS 0.00 0.00
61795 QILDRO'S 93,000.00 0.00 93,000.00
61805 RESERVE FOR FUT.PEN.PAY 0.00 0.00
$8,163,000.00 $947,832.00 $7,215,168.00
$8,163,000.00 $947,832.00 $7,215,168.00
Total to be levied 7,215,168
Loss Factor 144,303
Amount to be raised by taxes 7,070,865
Fund Expenditure Total: 700 - FIRE PENSION FUND
Salary & Benefit - Salary and Benefits
Account Classification Total: Salary & Benefit - Salary and Benefits
Department: 23 - FIRE MGMT & SUPPORT
Business Unit: 8000 - FIREFIGHTERS' PENSION
Fund: 700 - FIRE PENSION FUND
Expenditures
157 of 335
Police Pension Fund-- 2015 Tax Levy Exhibit E
Account Number Description
2016 Budget
Proposed
Sources Outside
Tax Levy
To be Raised by
Taxation 2015 Levy
61755 PENSION-ADMIN. EXPENSE 250,000.00 250,000.00 0.00
61770 RETIRED EMPLOYEES PENSION 8,810,000.00 8,810,000.00
61775 WIDOWS' PENSIONS 1,000,000.00 1,000,000.00 0.00
61785 DISABILITY PENSIONS 690,000.00 556,245.00 133,755.00
61790 SEPARATION REFUNDS 275,000.00 275,000.00
61795 QILDRO'S 22,000.00 22,000.00
61805 RESERVE FOR FUT.PEN.PAY 0.00 0.00
$11,047,000.00 $1,806,245.00 $9,240,755.00
$11,047,000.00 $1,806,245.00 $9,240,755.00
-
Total to be levied 9,240,755
Loss Factor 184,815
Amount to be raised by taxes 9,055,940
Business Unit Total: 8100 - POLICEMEN'S PENSION
Business Unit: 8100 - POLICEMEN'S PENSION
Salary & Benefit - Salary and Benefits
Account Classification Total: Salary & Benefit - Salary and Benefits
Fund: 705 - POLICE PENSION FUND
Expenditures
Department: 22 - POLICE
158 of 335
Item A8 For City Council meeting of November 23, 2015
Ordinance 137-O-15: 2015 Special Service Area #4 Tax Levy
For Action
To:
From:
Subject:
Date:
Honorable Mayor and Members of the City Council
Martin Lyons, Assistant City Manager/Chief Financial Officer
Ashley King, Assistant Director, Admin Services
Ordinance 137-O-15, Special Service Area #4: 2015 Tax Levy
November 16, 2015
Recommended Action:
Staff requests adoption of Tax Levy Ordinance 137-O-15, which levies the annual
property tax for Special Service Area #4 in the amount of $329,592.
Summary:
Ordinance 137-O-15 is the annual tax levy for Special Service Area #4, which funds a
portion of the activities of Downtown Evanston. The 2015 Levy is based on the City’s
agreement with Downtown Evanston and on the FY 2016 Proposed Budget for the City
of Evanston. The total tax levy as extended for 2015 is $329,592.
As noted in the report for approval of the Downtown Evanston Budget, this Levy is equal
to the 2014 levy extended in 2015. The Proposed 2016 City Budget shows this levy at
$323,000 and once the loss collection is calculated the final number is $329,592.
Questions regarding this ordinance may be forwarded to:
Martin Lyons
Treasurer
847.448.8082
mlyons@cityofevanston.org
------------------------------------------------------------------------------------
Attachment:
Ordinance 137-O-15,
Memorandum
159 of 335
1021/2015
137-O-15
AN ORDINANCE
Levying Taxes for the Special Service Area No. 4 of
the City of Evanston, County of Cook, and State of Illinois,
for the Fiscal year Beginning January 1, 2016,
and Ending December 31, 2016
WHEREAS, the City of Evanston, Illinois is a Home Rule unit of
local government pursuant to the terms and provisions of Article VII of the 1970
Constitution of the State of Illinois, which said Constitution in Section 6(a) thereof
grants unto the City of Evanston as a Home Rule unit of government
the power to tax;
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities of the
Special Service Area No. 4 of the City of Evanston, Illinois, for the fiscal year
beginning January 1, 2016, there is hereby levied on all real property subject to
taxation within the limits of said Special Service Area No. 4 of the City of
Evanston as assessed and equalized for the year 2015, the sum of
three hundred twenty-nine thousand five hundred ninety-two dollars
($329,592.00), being the total 2016 budget plus allowances for collection
losses, which are to be collected from the tax levy of Special Service Area No.
4 of the City of Evanston for the year 2015. The specific amounts levied for the
various purposes and funds are designated by being placed in separate
160 of 335
137-O-15
columns under headings "To Be Raised By Taxation," and are identified in
that manner on the following pages of this Ordinance.
SECTION 2: That there be appropriated for the City of Evanston
Special Service Area No. 4:
Fund 210 – Special Service Area No. 4
Special Service Area No. 4
Fund
Budget Source Other
Than Taxation
Levy Taxes
Personal Services $182,949 $0 $182,949
Maintenance $180,784 $40,733 $140,051
Professional and Other $239,800 $239,800 $0
SUBTOTAL $603,533 $257,263 $323,000
Collection Losses $6,592
TOTAL TAXATION $329,592
SECTION 3: Per City ordinance 67-O-07 adopted July 9, 2007, under
no circumstances shall the total annual amount levied exceed 0.1464% of the
Special Service Area No. 4 equalized assessed valuation.
SECTION 4: That the foregoing recitals are found as fact and made a
part hereof.
SECTION 5: That all ordinances or parts of ordinances in conflict
herewith are repealed.
SECTION 6: That this ordinance 137-O-15 shall be in full force and
effect from and after its passage, approval, and publication in the manner provided
by law.
161 of 335
137-O-15
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, City Attorney
162 of 335
Item A9 For City Council meeting of November 23, 2015
Ordinance 138-O-15: 2015 Special Service Area #6 Tax Levy
For Action
To:
From:
Subject:
Date:
Honorable Mayor and Members of the City Council
Martin Lyons, Assistant City Manager/Chief Financial Officer
Ashley King, Assistant Director, Admin Services
138-O-15, Special Service Area #6: 2015 Tax Levy
November 16, 2015
Recommended Action:
Staff requests adoption of Tax Levy Ordinance 138-O-15, which levies the annual
property tax for Special Service Area #6 in the amount of $214,286.
Summary:
Ordinance 138-O-15 is the first annual tax levy for Special Service Area #6, which funds
a portion of the activities of the Dempster Street, Chicago Avenue, and Main Street
Special Service Area. The 2015 Levy is based on the City’s agreement with the newly
formed group and on the FY 2016 Proposed Budget for the City of Evanston. The total
tax levy as extended for 2015 is $214,286.
Questions regarding this ordinance may be forwarded to:
Martin Lyons
Treasurer
847.448.8082
mlyons@cityofevanston.org
------------------------------------------------------------------------------------
Attachment:
Ordinance 138-O-15
Memorandum
163 of 335
10/21/2015
138-O-15
AN ORDINANCE
Levying Taxes for the Special Service Area No. 6 of
the City of Evanston, County of Cook, and State of Illinois,
for the Fiscal year Beginning January 1, 2016,
and Ending December 31, 2016
WHEREAS, the City of Evanston, Illinois is a Home Rule unit of
local government pursuant to the terms and provisions of Article VII of the 1970
Constitution of the State of Illinois, which said Constitution in Section 6(a) thereof
grants unto the City of Evanston as a Home Rule unit of government
the power to tax;
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities of the
Special Service Area No. 6 of the City of Evanston, Illinois, for the fiscal year
beginning January 1, 2016, there is hereby levied on all real property subject to
taxation within the limits of said Special Service Area No. 6 of the City of
Evanston as assessed and equalized for the year 2015, the sum of two
hundred fourteen thousand, two hundred eighty-six dollars ($214,286),
being the total 2016 Budget plus allowances for collection losses, which are to
be collected from the tax levy of Special Service Area No. 6 of the City of
Evanston for the year 2015. The specific amounts levied for the various
purposes and funds are designated by being placed in separate columns
164 of 335
138-O-15
under headings "To Be Raised By Taxation," and are identified in that
manner on the following pages of this Ordinance.
SECTION 2: That there be appropriated for the City of Evanston
Special Service Area No. 6:
Special Service Area No. 6
Fund Budgeted Other Sources Levy Taxes
Professional and Other 214,286 - 214,286
TOTAL TAXATION 214,286$
Fund 350-- Special Service Area No. 6
SECTION 3: Per City ordinance 69-O-15 adopted July 13, 2015, under
no circumstances shall the total annual amount levied exceed 0.45% of the Special
Service Area No. 6 equalized assessed valuation.
SECTION 4: That the foregoing recitals are found as fact and made a
part hereof.
SECTION 5: That all ordinances or parts of ordinances in conflict
herewith are repealed.
SECTION 6: That this ordinance 138-O-15 shall be in full force and
effect from and after its passage, approval, and publication in the manner provided
by law.
165 of 335
138-O-15
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, City Attorney
166 of 335
Item A10 For City Council meeting of November 23, 2015
Ordinance 139-O-15: Evanston Library Fund 2015 Tax Levy
For Action
To:
From:
Subject:
Date:
Honorable Mayor and Members of the City Council
Karen Danczak Lyons, Library Director
Martin Lyons, Assistant City Manager/Chief Financial Officer
Ordinance 139-O-15: Evanston Library Fund 2015 Tax Levy
November 16, 2015
Recommended Action:
The Library Board requests adoption of Tax Levy Ordinance 139-O-15, which levies
the annual property tax for the Evanston Public Library in the amount of $6,177,735.
Summary:
The Library Fund Levy is proposed at $6,177,735. This request represents a 4.14%
increase over the 2014 Levy of $5,932,148.
Questions regarding this ordinance may be forwarded to:
Martin Lyons
Treasurer
847.448.8082
mlyons@cityofevanston.org
Karen Danczak Lyons
Library Director
847.448.8655
kdanczaklyons@cityofevanston.org
------------------------------------------------------------------------------------
Attachment:
Ordinance 139-O-15
Memorandum
167 of 335
10/21/2015
139-O-15
AN ORDINANCE
Levying Taxes for the Library Fund
in the City of Evanston, County of Cook,
and State of Illinois, for the Fiscal Year Beginning
January 1, 2016 and Ending December 31, 2016
WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual
budget for the fiscal year beginning January 1, 2016, and ending December 31, 2016,
which said Budget document was reviewed at a public hearing and copies of which said
Budget document have been continuously available for public inspection at the office of
the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston,
Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except
holidays; and
WHEREAS, said Budget document contains the expenditures to be made
with the monies collected through taxation and other sources during said fiscal year; and
WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local
government pursuant to the terms and provisions of Article VII of the 1970 Constitution
of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the
City of Evanston as a Home Rule unit of local government the power to tax;
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities for the Library
Fund of the City of Evanston, Illinois, for the current fiscal year beginning January 1,
2016, there is hereby levied on all real property subject to taxation within the corporate
168 of 335
139-O-15
~2~
limits of said City of Evanston as assessed and equalized for the year 2015 the sum of
Six Million, One Hundred Seventy-Seven Thousand, Seven Hundred Thirty Five Dollars
($6,177,735), being the total of the budget legally made plus allowances for collection
losses, which are to be collected from the tax levy of the City of Evanston for the year
2015 for Library Fund Purposes appropriated and specifically referred to in the annual
Budget passed by the City Council of the City of Evanston at a regular Council meeting
held November 23, 2015.
The specific amounts hereby levied for the Library Fund purposes is designated by
being placed in separate column under the heading “To Be Raised By Taxation,” and is
identified in that manner on the following pages of this Ordinance.
SECTION 2: That there be appropriated for the City of Evanston: The
sum of Six Million, One Hundred Seventy-Seven Thousand, Seven Hundred Thirty Five
Dollars ($6,177,735), for the Library Fund Purposes, as outlined in the City of Evanston
Tax Levy Filing with Cook County FY16 Budget – Tax Levy Year 2015 to be Received
in FY16, attached hereto as “Exhibit A” and incorporated herein by reference.
SECTION 3: That the foregoing recitals are found as fact and made
a part hereof.
SECTION 4: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 5: That this Ordinance 139-O-15 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
169 of 335
139-O-15
~3~
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
170 of 335
139-O-15
Exhibit A
City of Evanston Tax Levy filing with Cook County FY2016 Budget
- Tax Levy Year 2015 to be received in FY2016
171 of 335
Evanston Public Library
FY2016 Library Adopted Budget
Library Fund # 185
Sources To Be Raised by
FY2016 Outside Taxation
Library Division Adopted Budget Tax Levy 2015 Levy
185.48.4805 Youth Services 1,198,465$ 224,200$ 974,265$
185.48.4806 Adult Services 1,622,118$ 583,400$ 1,038,718$
185.48.4820 Circulation 655,409$ -$ 655,409$
185.48.4825 Neighborhood Services 459,394$ 33,600$ 425,794$
185.48.4835 Technical Services 693,352$ -$ 693,352$
185.48.4840 Maintenance 838,251$ -$ 838,251$
185.48.4845 Administration 1,510,153$ 81,762$ 1,428,391$
185.48.4850 Library Grants 20,000$ 20,000$ -$
6,997,142$ 942,962$ 6,054,180$
Youth Services 185.48.4805 Sources To Be Raised by
FY2016 Outside Taxation
Account Number Account Name Adopted Budget Tax Levy 2015 Levy
185.48.4805.61010 Regular Pay 465,530$ 465,530$
4805.61012 Library Substitutes 6,500$ 6,500$
4805.61050 Permanent Part-Time Pay 190,336$ 190,336$
4805.61055 Temporary Employees 16,400$ 16,400$
4805.61210 Longevity -$ -$
4805.61415 Termination Payouts 15,900$ 15,900$
4805.61510 Health Insurance 98,293$ 98,293$
4805.61615 Life Insurance 78$ 78$
4805.61710 IMRF Pension 67,298$ 67,298$
4805.61725 Social Security 39,903$ 39,903$
4805.61730 Medicare 9,333$ 9,333$
4805.62185 Consulting Services 14,300$ 14,300$ -$
4805.62341 Internet Solution Providers -$ -$
4805.62506 Work-Study Students 900$ 900$
4805.65100 Library Supplies 48,615$ 48,615$
4805.65503 Furniture, Fixtures and Equipment 15,600$ 15,600$ -$
4805.65628 Library Electronic Resources 3,600$ 3,600$ -$
4805.65630 Library Books 157,000$ 157,000$ -$
4805.65635 Periodicals 500$ 500$ -$
4805.65641 Audio Visual Collection 33,200$ 33,200$ -$
4805.66025 Early Retirement Incentive Debt 15,179$ 15,179$
1,198,465$ 224,200$ 974,265$
Adult Services 185.48.4806 Sources To Be Raised by
FY2016 Outside Taxation
Account Number Account Name Adopted Budget Tax Levy 2015 Levy
4806.61010 Regular Pay 547,981$ 547,981$
4806.61012 Library Substitutes 4,000$ 4,000$
4806.61050 Permanent Part-Time Pay 214,938$ 214,938$
4806.61210 Longevity -$ -$
4806.61415 Termination Payouts 10,400$ 10,400$
4806.61510 Health Insurance 84,225$ 84,225$
4806.61615 Life Insurance 46$ 46$
4806.61710 IMRF Pension 72,503$ 72,503$
4806.61725 Social Security 47,412$ 47,412$
4806.61730 Medicare 11,088$ 11,088$
4806.62341 Internet Solution Providers -$ -$
4806.62506 Work-Study Students 900$ 900$
4806.65100 Library Supplies 23,300$ 23,300$
4806.65503 Furniture, Fixtures and Equipment 1,200$ 1,200$
4806.65628 Library Electronic Resources 169,400$ 169,400$ -$
4806.65630 Library Books 306,900$ 306,900$ -$
4806.65635 Periodicals 15,700$ 15,700$ -$
4806.65641 Audio Visual Collection 91,400$ 91,400$ -$
4806.66025 Early Retirement Incentive Debt 20,725$ 20,725$
1,622,118$ 583,400$ 1,038,718$
Circulation 185.48.4820 Sources To Be Raised by
FY2016 Outside Taxation
Account Number Account Name Adopted Budget Tax Levy 2015 Levy
4820.61010 Regular Pay 191,228$ 191,228$
4820.61012 Library Substitutes 3,200$ 3,200$
4820.61050 Permanent Part-Time Pay 306,273$ 306,273$
4820.61210 Longevity -$ -$
4820.61415 Termination Payouts -$ -$
4820.61510 Health Insurance 42,818$ 42,818$
4820.61615 Life Insurance 67$ 67$
4820.61710 IMRF Pension 45,206$ 45,206$
4820.61725 Social Security 30,665$ 30,665$
Exhibit A
172 of 335
Evanston Public Library
FY2016 Library Adopted Budget
4820.61730 Medicare 7,172$ 7,172$
4820.62506 Work-Study Students 5,400$ 5,400$
4820.65100 Library Supplies 2,410$ 2,410$
4820.65503 Furniture, Fixtures and Equipment 7,600$ 7,600$
4820.66025 Early Retirement Incentive Debt 13,370$ 13,370$
655,409$ -$ 655,409$
Neighborhood Services 185.48.4825 Sources To Be Raised by
FY2016 Outside Taxation
Account Number Account Name Adopted Budget Tax Levy 2015 Levy
4825.61010 Regular Pay 80,265$ 80,265$
4825.61012 Library Substitutes 2,000$ 2,000$
4825.61050 Permanent Part-Time Pay 191,323$ 191,323$
4825.61055 Temporary Employees -$ -$
4825.61210 Longevity -$ -$
4825.61415 Termination Payouts 14,200$ 14,200$
4825.61510 Health Insurance 21,085$ 21,085$
4825.61615 Life Insurance 6$ 6$
4825.61710 IMRF Pension 25,933$ 25,933$
4825.61725 Social Security 16,800$ 16,800$
4825.61730 Medicare 3,929$ 3,929$
4825.62225 Building Maintenance Services 10,500$ 10,500$
4825.62341 Internet Solution Providers 3,000$ 3,000$
4825.62375 Rent 44,460$ 44,460$
4825.64015 Natural Gas 2,900$ 2,900$
4825.65100 Library Supplies 5,400$ 5,400$
4825.65503 Furniture, Fixtures and Equipment 900$ 900$
4825.65630 Library Books 29,900$ 29,900$ -$
4825.65635 Periodicals 1,500$ 1,500$ -$
4825.65641 Audio Visual Collection 2,200$ 2,200$ -$
4825.66025 Early Retirement Incentive Debt 3,093$ 3,093$
459,394$ 33,600$ 425,794$
Technical Services 48.4835 Sources To Be Raised by
FY2016 Outside Taxation
Account Number Account Name Adopted Budget Tax Levy 2015 Levy
4835.61010 Regular Pay 275,578$ 275,578$
4835.61050 Permanent Part-Time Pay 89,531$ 89,531$
4835.61210 Longevity -$ -$
4835.61415 Termination Payouts 3,900$ 3,900$
4835.61510 Health Insurance 36,126$ 36,126$
4835.61615 Life Insurance 86$ 86$
4835.61710 IMRF Pension 38,968$ 38,968$
4835.61725 Social Security 22,411$ 22,411$
4835.61730 Medicare 5,241$ 5,241$
4835.62340 Computer Licenses and Support 36,970$ 36,970$
4835.62341 Internet Solution Providers -$ -$
4835.65100 Library Supplies 13,000$ 13,000$
4835.65555 Personal Computer Equipment 49,220$ 49,220$
4835.65628 Library Electronic Resources 113,700$ 113,700$
4835.66025 Early Retirement Incentive Debt 8,621$ 8,621$
693,352$ -$ 693,352$
Maintenance 48.4840 Sources To Be Raised by
FY2016 Outside Taxation
Account Number Account Name Adopted Budget Tax Levy 2015 Levy
4840.61010 Regular Pay 252,645$ 252,645$
4840.61050 Permanent Part-Time Pay 98,178$ 98,178$
4840.61110 AFSCME Overtime Pay 9,300$ 9,300$
4840.61210 Longevity -$ -$
4840.61415 Termination Payouts 8,200$ 8,200$
4840.61510 Health Insurance 71,397$ 71,397$
4840.61615 Life Insurance 82$ 82$
4840.61626 Cell Phone Allowance 1,200$ 1,200$
4840.61630 Shoe Allowance 620$ 620$
4840.61710 IMRF Pension 37,615$ 37,615$
4840.61725 Social Security 21,213$ 21,213$
4840.61730 Medicare 4,961$ 4,961$
4840.62225 Building Maintenance Services 219,757$ 219,757$
4840.62235 Office Equipment Maintenance 12,000$ 12,000$
4840.62245 Other Equipment Maintenance 1,300$ 1,300$
4840.62305 Vehicle Maintenance 5,441$ 5,441$
4840.62309 Vehicle Replacement 4,743$ 4,743$
4840.64015 Natural Gas Chargeback 30,500$ 30,500$
4840.64505 Telecommuncations 2,160$ 2,160$
4840.65040 Janitorial Supplies 12,000$ 12,000$
4840.65050 Building Maintenance Materials 32,000$ 32,000$
173 of 335
Evanston Public Library
FY2016 Library Adopted Budget
4840.65503 Furniture, Fixtures and Equipment 7,500$ 7,500$
4840.66025 Early Retirement Incentive Debt 5,440$ 5,440$
838,251$ -$ 838,251$
Administration 48.4845 Sources To Be Raised by
FY2016 Outside Taxation
Account Number Account Name Adopted Budget Tax Levy 2015 Levy
4845.61010 Regular Pay 550,338$ 550,338$
4845.61050 Permanent Part-Time Pay 88,265$ 88,265$
4845.61415 Termination Payouts 18,200$ 18,200$
4845.61510 Health Insurance 108,373$ 108,373$
4845.61615 Life Insurance 288$ 288$
4845.61625 Automobile Allowance 7,200$ 7,200$
4845.61626 Cell Phone Allowance 1,200$ 1,200$
4845.61710 IMRF Pension 67,732$ 67,732$
4845.61725 Social Security 39,158$ 39,158$
4845.61730 Medicare 9,157$ 9,157$
4845.62185 Consulting Services 171,000$ 81,762$ 89,238$
4845.62205 Advertising 5,000$ 5,000$
4845.62210 Printing 6,000$ 6,000$
4845.62275 Postage Chargeback 1,900$ 1,900$
4845.62290 Tuition Reimbursement 5,000$ 5,000$
4845.62295 Training & Travel 42,025$ 42,025$
4845.62315 Postage 5,500$ 5,500$
4845.62360 Membership Dues 2,005$ 2,005$
4845.62380 Copy Machine Chargebacks 12,881$ 12,881$
4845.42431 Armored Car Services 500$ 500$
4845.62506 Work-Study Students 1,000$ 1,000$
4845.62705 Bank Service Charges 4,000$ 4,000$
4845.64540 Telecommunications - wireless 2,000$ 2,000$
4845.65095 Office Supplies 97,770$ 97,770$
4845.66025 Early Retirement Incentive Debt 13,661$ 13,661$
4845.66131 Transfer to General Fund 250,000$ 250,000$
1,510,153$ 81,762$ 1,428,391$
Library Grants 48.4850 Sources To Be Raised by
FY2016 Outside Taxation
Account Number Account Name Adopted Budget Tax Levy 2015 Levy
4850.61012 Library Substitutes -$
4850.61050 Permanent Part-Time Pay -$
4850.62185 Consulting Services 10,000$ 10,000$
4850.65100 Library Supplies 10,000$ 10,000$
4850.65125 Other Commodities -$
20,000$ 20,000$ -$
Expenditure Total 6,997,142$ 942,962$ 6,054,180$
Collection Losses 123,555$
6,177,735$
174 of 335
For City Council meeting of November 23, 2015 Items A11 & A12
(A11) Ordinance 151-O-15: Parking Prohibited Barton Avenue
(A12) Ordinance 152-O-15: Evanston Residents Only Parking Barton Avenue, and
Dobson Street
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Director of Administrative Services
Rickey A. Voss, Parking/Interim Fleet Manager
Subject: Ordinance 151-O-15: 100 Barton Avenue Parking Prohibited
Ordinance 152-O-15: Evanston Resident Only Parking District
Date: November 18, 2015
Recommended Action:
The Transportation/Parking Committee and staff recommend that the City Council adopt
the following ordinances.
(A11) Ordinance 151-O-15, amending Section 10-11-8, Schedule VIII (A), which
prohibits parking at all times to include Barton Avenue, both sides, Howard
Street north to the first alley.
(A12) Ordinance 152-O-15, amending Section 10-11-22, Schedule XXII (B) to
include Dobson Street, west of Ridge Avenue to the dead end, and Barton
Avenue from the first alley north of Howard Street to the CTA right of way.
Summary:
Alderman Rainey requested that the Transportation/Parking Committee consider
extending the current EVS E-2 Parking District (Evanston Resident Only Parking) to
include Dobson Street west of Ridge Avenue to the dead end and Barton Avenue from
the first alley north of Howard Street to the CTA right of way and to prohibit parking on
Barton Avenue, both sides, Howard Street north to the first alley.
In April 2015, the City captured license plates in the 100 block of Barton. There were a
total of 57 different plates recorded with 27 registered to Evanston, 15 registered to the
Chicago Area south of Howard, 12 from other areas and 3 that we could not secure
license information. This information coincides with resident complaints that out of area
residents are using the aforementioned streets to park overnight in the neighborhood
specifically on Barton Avenue. In addition, the service station is using Barton Avenue as
an area to store vehicles on the street. To avoid transferring the problem from Barton
Memorandum
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Avenue to Dobson Street, it is recommended that this area be added to the E-2 (EVS)
parking district.
Attachments:
Ordinance 151-O-15
Ordinance 152-O-15
Map
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10/29/2015
151-O-15
AN ORDINANCE
Amending City Code Section 10-11-8, Schedule VIII (A):
Parking Prohibited
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 10-11-8, Schedule VIII (A) of the Evanston City
Code of 2012, as amended, is hereby further amended to include the following:
Barton Avenue Both Sides, Howard Street north to the first alley
SECTION 2: That the findings and recitals contained herein are declared
to be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 4: That if any provision of this Ordinance 151-O-15 or
application thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this Ordinance
151-O-15 that can be given effect without the invalid application or provision, and each
invalid application of this Ordinance 151-O-15 is severable.
SECTION 5: That this Ordinance 151-O-15 shall be in full force and
effect from and after its passage, approval, and publication in the manner
provided by law.
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151-O-15
~2~
Introduced: _________________, 2015
Adopted: ___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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10/29/2015
152-O-15
AN ORDINANCE
Amending City Code Section 10-11-22
Evanston Resident Only Parking Districts
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: 10-11-22 of the Evanston City Code of 2012, as amended
(“City Code”), is hereby further amended to add the following:
SCHEDULE XXII (B): Evanston Resident Only Parking District E2
Barton Avenue Both sides From the north alley of Howard Street to the CTA
right of way.
Dobson Both Sides Ridge Avenue west to the dead end
SECTION 2: That the findings and recitals contained herein are declared
to be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 4: That if any provision of this Ordinance 152-O-15 or
application thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this Ordinance
152-O-15 that can be given effect without the invalid application or provision, and each
invalid application of this Ordinance 152-O-15 is severable.
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152-O-15
~2~
SECTION 5: That this Ordinance 152-O-15 shall be in full force and
effect from and after its passage, approval, and publication in the manner
provided by law.
Introduced: _________________, 2015
Adopted: ___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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EVS -2
Aerial imagery courtesy Cook County GIS
Tax Parcels
October 22, 2015 0 0.03 0.060.015 mi
0 0.055 0.110.0275 km
1:2,000
This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.Copyright 2015 City of Evanston181 of 335
Item A13 For City Council meeting of November 23, 2015
Ordinance 147-O-15: Increasing Class D Liquor License Nakorn
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 147-O-15, Increasing the Number of Class D Liquor Licenses
for Nakorn, Inc., d/b/a Nakorn, 1622 Orrington Avenue
Date: October 28, 2015
Recommended Action:
Local Liquor Commissioner and Board recommend City Council adoption of Ordinance
147-O-15. This ordinance was introduced at the November 9, 2015 City Council meeting.
Summary:
Ordinance 147-O-15 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to increase the number of authorized Class D liquor licenses from forty-seven
(47) to forty-eight (48), and permit issuance of a Class D license to Nakorn, Inc., d/b/a
Nakorn (“Company”), 1622 Orrington Avenue. This license will permit Company to retail
sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of
age for consumption on the premises. Application materials were submitted by
Company representative Samaporn Rattanopas.
Legislative History:
At the October 28, 2015 Liquor Control Review Board meeting, Company requested
consideration of application for a Class D liquor license
Alternatives:
N/A
-------------------------------------------------------------------------------------
Attachments:
Ordinance 147-O-15
Application
Minutes of the October 28, 2015 Liquor Control Review Board meeting
Memorandum
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10/28/2015
147-O-15
AN ORDINANCE
Amending City Code Section 3-4-6-(D) to Increase the Number of
Class D Liquor Licenses from Forty-Seven to Forty-Eight (Nakorn, Inc.,
dba “Nakorn”, 1622 Orrington Avenue)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
D Restaurant Liquor None $2,800 $2,800 4748 None 11 a.m.—
1 a.m. (Mon-
Thurs); 11
a.m. – 2 a.m.
(Fri-Sat); 12
p.m. – 1 a.m.
(Sun)
SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class D liquor
licenses from forty-seven (47) to forty-eight (48) to read as follows:
(D)CLASS D licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a "restaurant", as defined in
Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding
Class D licenses only during the period when their patrons are offered a
complete meal.
The applicant for the renewal only of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time of
application.
The annual single-payment fee for initial issuance or renewal of such license shall be
two thousand eight hundred dollars ($2,800.00).
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147-O-15
~2~
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
two thousand nine hundred forty dollars ($2,940.00).
No more than forty-seven (47)forty-eight (48) such license(s) shall be in force at any
one (1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2015
Adopted: ___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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Page 1 of 2
MEETING MINUTES
Liquor Control Board
Wednesday, October, 28, 2015 11:30 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Mayor Elizabeth Tisdahl; Marion Macbeth; Byron Wilson
Members Absent: Dick Peach
Staff Present: Grant Farrar, Theresa Whittington
Others Present: Sam Rattanopas (Nakorn); Mina Sudsaard (Nakorn); Gretchen
Chesley (Starbucks); Sara Smith (Starbucks); Jennifer Austin
(Starbucks); John Tasiopolous (27-Live); Gary Mendelson (27-
Live);
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
CALL TO ORDER
The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at
11:30 a.m.
NEW BUSINESS
Nakorn, Inc., d/b/a Nakorn, 1622 Orrington Avenue, Evanston, IL 60201
Mina Sudsaard (MS), co-owner of Nakorn, requested approval for issuance of a Class D
liquor license (restaurant/liquor). MS explained Nakorn is a full service restaurant that
will serve authentic Thai food. The philosophy is to offer good food and good drink.
Alcohol service will be part of the business plan and menu.
Board members reviewed the application in advance of the meeting and found it all in
order. The Local Liquor Control Commissioner asked the members if there were any
concerns over the request. None were voiced. The Board recommended issuing a
class D Liquor License to be introduced at the City Council meeting on November 9,
2015.
Coffee House Holdings, Inc., dba Starbucks Coffee #2444, 519 Main Street,
Evanston, IL 60202
Gretchen Chesley (GC), Counsel for Starbucks, requested approval for issuance of a
Class D liquor license (restaurant/liquor). GC explained that the Starbucks on Main
Street intends to follow the same “evenings” concept that is currently employed at the
Sherman Avenue Starbucks in downtown. Jennifer Austin (district manager) offered that
the Downtown Evanston Starbucks was a test case and the concept is now getting
rolled out to many more Starbucks stores throughout the country, Main Street included.
She further offered that the program has been successful at the Sherman Avenue store.
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Page 2 of 2
Board members reviewed the application in advance of the meeting and found it all in
order. The Local Liquor Control Commissioner asked the members if there were any
concerns over the request. None were voiced. The Board recommended issuing a
class D Liquor License to be introduced at the City Council meeting on November 9,
2015.
27 Live LLC, dba 27-Live, 1012 Church Street, Evanston, IL 60201
John Tasiopolous (JT), owner of 27-Live, requested approval for an upgrade from Class
C (Hotel or Restaurant/Liquor/1&2am) to Class C-1(Hotel or Restaurant/Liquor/2&3am).
JT explained that his business has evolved over time and now hosts a lot of special
events, such as mitzvahs, anniversaries, birthday parties and reunions etc. Many of his
customers have inquired about later hours and a class C-1 would allow 27-Live to
remain open 1 hour later each night (2 am Sun-Wed.; 3 am Thu-Sat). He recently lost a
customer to a location outside of Evanston because it offered later hours.
The Local Liquor Control Commissioner asked the members if there were any concerns
over the request. None were voiced. The Board recommended issuing a class C-1
Liquor License to be introduced at the City Council meeting on November 9, 2015.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl, Mayor at 11:38 a.m., October 28, 2015.
Respectfully Submitted,
Theresa Whittington
Liquor Licensing Manager, Legal Department
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For City Council meeting of November 23, 2015 Item A14
Ordinance 148-O-15: Increasing Class D Liquor License Starbucks #2444
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 148-O-15, Increasing the Number of Class D Liquor Licenses
for Coffee House Holdings, Inc., d/b/a Starbucks Coffee #2444, 519 Main
Street
Date: October 28, 2015
Recommended Action:
Local Liquor Commissioner and Board recommend City Council adoption of Ordinance
148-O-15. This ordinance was introduced at the November 9, 2015 City Council meeting.
Summary:
Ordinance 148-O-15 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to increase the number of authorized Class D liquor licenses from forty-eight
(48) to forty-nine (49), and permit issuance of a Class D license to Coffee house
Holdings, Inc., d/b/a Starbucks #2444 (“Company”), 519 Main Street. This license will
permit Company to retail sale of alcoholic liquor in restaurants only to persons of at
least twenty-one (21) years of age for consumption on the premises. Application
materials were submitted by Company representative Clarice Turner.
Legislative History:
At the October 28, 2015 Liquor Control Review Board meeting, Company requested
consideration of application for a Class D liquor license
Alternatives:
N/A
-------------------------------------------------------------------------------------
Attachments:
Ordinance 148-O-15
Application
See Agenda Item A13 for Minutes of the October 28, 2015 Liquor Control Review Board
meeting
Memorandum
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10/28/2015
148-O-15
AN ORDINANCE
Amending City Code Section 3-4-6-(D) to Increase the Number of
Class D Liquor Licenses from Forty-Eight to Forty-Nine (Coffee house
Holdings, Inc., dba “Starbucks Coffee #2444”, 519 Main Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
D Restaurant Liquor None $2,800 $2,800 4849 None 11 a.m.—
1 a.m. (Mon-
Thurs); 11
a.m. – 2 a.m.
(Fri-Sat); 12
p.m. – 1 a.m.
(Sun)
SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class D liquor
licenses from forty-eight (48) to forty-nine (49) to read as follows:
(D) CLASS D licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a "restaurant", as defined in
Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding
Class D licenses only during the period when their patrons are offered a
complete meal.
The applicant for the renewal only of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time of
application.
The annual single-payment fee for initial issuance or renewal of such license shall be
two thousand eight hundred dollars ($2,800.00).
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148-O-15
~2~
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
two thousand nine hundred forty dollars ($2,940.00).
No more than forty-eight (48)forty-nine (49) such license(s) shall be in force at any one
(1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2015
Adopted: ___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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Item A15 For City Council meeting of November 23, 2015
Ordinance 150-O-15: Increasing Class C-1 Liquor License for 27 Live
For Action
To:
From:
Subject:
Honorable Mayor and Members of the City Council
Administration & Public Works Committee
W.Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Ordinance 150-O-15, Increasing the Number of Class C-1 Liquor Licenses
for 27 Live, LLC
October 28, 2015
Date:
Recommended Action:
Liquor Control Board and staff recommend City Council adoption of Ordinance 150-
O-15. This ordinance was introduced at the November 9, 2015 City Council meeting.
Summary:
Company representative Gary Mendelson requested an upgrade of its liquor
license from Class C to Class C-1. Ordinance 149-O-15 (adopted by City Council on
November 9, 2015) amended Evanston City Code of 2012 Subsection 3-4-6-(C), as
amended, to decrease the number of authorized Class C liquor licenses from
twenty-two (22) to twenty-one (21). Ordinance 150-O-15 amends Evanston City
Code of 2012 Subsection 3-4-6-(C-1), as amended, to increase the number of
authorized Class C-1 liquor licenses from four (4) to five (5), and permit issuance
of a Class C-1 license to 27 Live, LLC, d/b/a 27 Live (“Company”), 1012 Church
Street. The Class C-1 license will permit Company to retail sale of alcoholic liquor
in restaurants only to persons of at least twenty-one (21) years of age for
consumption on the premises. This license will permit Company to retail sale on
the premises specified of alcoholic liquor only for consumption on the premises while
food is available until 3:00 am.
Legislative History:
At the October 28, 2015 Liquor Control Review Board meeting, Company
requested consideration of application for a Class C-1 liquor license
Memorandum
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-------------------------------------------------------------------------------------
Attachments:
Ordinance 150-O-15
Application
See Agenda Item A13 for Minutes of the October 28, 2015 Liquor Control
Review Board meeting
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10/28/2015
150-O-15
AN ORDINANCE
Amending City Code Section 3-4-6-(C-1) to Increase the Number of
Class C-1 Liquor Licenses from Four to Five
(27 Live, LLC., d/b/a “27 Live”, 1012 Church Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class C-1 of Table 1, Section 3-4-6 of the Evanston City
Code of 2012, as amended, is hereby further amended and revised as follows:
C-1 Hotel or
Restaurant
Liquor None $8,000 $8,000 45 Core 11 a.m.—
2 a.m. (Sun –
Wed); 11 a.m.
– 3 a.m.
(Thurs-Sat)
SECTION 2: Subsection 3-4-6-(C-1) of the Evanston City Code of 2012,
as amended, is hereby further amended by increasing the number of Class C-1 liquor
licenses from four (4) to five (5) to read as follows:
(C-1) CLASS C-1 licenses, which shall authorize the sale on the premises specified of
alcoholic liquor only for consumption on the premises while food is available.
Such licenses may be issued only to hotels or restaurants in the core area .
Establishments holding Class C-1 licenses must have some food service
available when alcoholic liquor is being sold. The meanings of "hotel,"
"restaurant" and "core area" shall be as defined in Section 3-4-1 of this Chapter.
1. The sale of alcoholic liquor shall not take place between the hours of 2:00
a.m. and 11:00 a.m., except that sales may be made up to 3:00 a.m. on
Friday, Saturday, Sunday mornings and up to 3:00 a.m. on the mornings
of January 1, Memorial Day, July 4, Labor Day and Thanksgiving.
The applicant for the renewal only of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time of
application.
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150-O-15
~2~
The annual single payment fee for initial issuance or renewal of such license shall be
eight thousand dollars ($8,000.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
eight thousand four hundred dollars ($8,400.00).
No more than four (4)five (5) such license(s) shall be in force at any one (1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2015
Adopted: ___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, November 23, 2015
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN TENDAM, CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF OCTOBER 26, 2015
III. ITEMS FOR CONSIDERATION
(P1) Resolution 117-R-15 , 1030 Forest Avenue Subdivision
Staff recommends adoption of Resolution 117-R-15 to grant approval of the
proposed subdivision of the property located at 1030 Forest Avenue from one lot into
two lots.
. For Action
(P2) Ordinance 157-O-15, granting a Special Use for a Commercial Indoor
Recreation Facility, 9 Round Fitness, at 1706 Central Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 157-
O-15 granting special use approval for a Commercial Indoor Recreation facility, 9
Round Fitness, at 1706 Central Street in the B1a Business District and oCSC Central
Street Overlay District. The applicant has complied with all zoning requirements, and
meets all of the standards for a special use for this district. Suspension of the Rules
is requested for Introduction and Action on November 23, 2015.
. For Introduction and Action
(P3) Ordinance 158-O-15, Granting an Amendment to a Special Use for a Daycare
Center – Child, Little Green Tree House, at 2812-2814 Central Street
Staff recommends adoption of Ordinance 158-O-15 to amend two conditions
required by special use Ordinance 105-O-15 that granted approval for Daycare
Center-Child at 2812-2814 Central Street in September 2015. The amendment
preserves the intent of the conditions while providing clarity regarding the parking
requirements that will be imposed on the tenant and special use operator, Little
Green Tree House. Suspension of the Rules is requested for Introduction and Action
on November 23, 2015.
. For Introduction and Action
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Planning & Development Committee Meeting Agenda Page 2 of 2
November 23, 2015
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Planning & Development Committee Meeting
Minutes of October 26, 2015
7:15 p.m.
Council Chambers - Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Fiske, J. Grover, D. Holmes, A. Rainey, M. Tendam,
D. Wilson, M. Wynne
STAFF PRESENT: S. Flax, M. Masoncup, M. Muenzer, O. Murillo, B. Newman
PRESIDING OFFICIAL: Ald. Holmes
I. DECLARATION OF QUORUM
A quorum being present, Chair Holmes called the meeting to order at 7:16 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF OCTOBER 12, 2015
Ald. Rainey moved to approve the minutes of the October 12, 2015 meeting,
seconded by Ald. Tendam.
The Committee voted unanimously 6-0 to approve the October 12, 2015
minutes. (Ald. Fiske had not yet arrived.)
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 132-O-15, Granting a Special Use for an Educational Institution,
Beacon Academy, at 1560 Sherman Avenue
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 132-
O-15 granting a special use permit for an Educational Institution - Private, Beacon
Academy, in the D3 Downtown Core Development District. The applicant has
complied with all zoning requirements, and meets all of the standards for a special
use for this district. Suspension of the Rules is requested for Introduction and Action
on October 26, 2016.
For Introduction and Action
Ald. Wilson moved approval, seconded by Ald. Rainey.
The Committee voted unanimously 6-0 for introduction and action of Ordinance
132-O-15.
(P2) Ordinance 135-O-15 Granting Major Zoning Relief for Parking at 309-323
Howard Street
The Zoning Board of Appeals and City staff recommend approval of Ordinance 135-
O-15 granting major zoning relief for zero parking spaces where twelve parking
spaces are required for the conversion of second floor office space into nine dwelling
units at 309-323 Howard Street. The applicant has complied with all other zoning
requirements, and meets the standards for variations.
For Introduction
Ald. Wynne moved to introduce Ordinance 135-O-15, seconded by Ald. Rainey.
The Committee voted unanimously 6-0 to introduce Ordinance 135-O-15.
DRAFT –
NOT APPROVED
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Planning & Development Committee Meeting Page 2 of 6
Minutes of October 26, 2015
Ald. Fiske arrived at the meeting.
(P3) Ordinance 133-O-15, Granting a Special Use for a Type 2 Restaurant,
Harold’s Chicken & Fish, at 337 Howard Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 133-
O-15 granting a special use permit for Type 2 Restaurant, Harold’s Chicken & Fish,
in the B3 Business District. The applicant has complied with all zoning requirements,
and meets all of the standards for a special use for this district.
For Introduction
Ald. Fiske moved to introduce Ordinance 133-O-15, seconded by Ald. Wynne.
The Committee voted unanimously 7-0 to introduce Ordinance 133-O-15.
(P4) Ordinance 134-O-15 Granting Major Zoning Relief for One Open Parking
Space at 839 Hartrey Avenue
The Zoning Board of Appeals and City staff recommend denial of Ordinance 134-O-
15 granting major zoning relief for one open parking space in the front yard with
street access where alley access is present. The ZBA found the proposal does not
meet the standards for variations. Specifically, the requested zoning relief does not
keep with the intent of the Zoning Ordinance, and there is no practical difficulty that
is peculiar to the property since the property features compliant alley access and
parking spaces.
For Introduction
Ald. Rainey moved to introduce Ordinance 134-O-15, seconded by Ald. Wilson.
Ald. Braithwaite said he has met with the family and driven by the location and this
situation is unique because it is at the end of a cul de sac street, in close proximity to
a busy daycare center. The family wants their father to age in our community. The
family is investing $7,000 to put a parking deck on their property. No residents
disagree. The requested parking deck is similar to others on the block.
Ald. Rainey said the ZBA recommended as an alternative to the front yard, that a
driveway be constructed from the alley to the house, to which Ald. Braithwaite replied
that it would be much more expensive and the family would still have the issue of
plowing the alley during heavy snow periods.
A handicap space is not feasible because the resident is not disabled.
The applicant said there are 7 houses on this block that have similar spots in front
that are just driveways, not leading to garages, and he is near the end of the block.
Ald. Rainey moved to introduce and recommended approval of Ordinance 134-
O-15, seconded by Ald. Wilson.
The Committee voted unanimously 7-0 to introduce Ordinance 134-O-15
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Planning & Development Committee Meeting Page 3 of 6
Minutes of October 26, 2015
(P5) Ordinance 60-O-15, Amendments to the Inclusionary Housing Ordinance
Staff recommends City Council adoption of Ordinance 60-O-15, Amendments to the
Inclusionary Housing Ordinance (IHO). The Ordinance covers all new developments
with five or more units within Transit Oriented Development (TOD) areas and ten or
more units outside of TOD areas. It applies to for sale and rental developments, and
condo conversions, and requires a minimum 10% of affordable units on site, or a fee
in lieu of $100,000 per unit if the development is within a TOD area or $75,000 per
unit if outside of a TOD area. If the affordable units are provided on site, the
developer would be entitled to density bonuses and reduction in parking
requirements. At the June 8, 2015 Planning and Development Committee meeting,
the Committee directed staff to organize a community meeting to gather feedback
from all stakeholders. A community meeting was held on June 29, 2015 for this
purpose
For Introduction
Sarah Flax, Housing & Grants Coordinator, presented the findings of research by her
and Planning & Zoning Administrator Damir Latinovic, of 500 communities across the
country. The amended Ordinance:
• Is critical to sustainability and livability goals
• Addresses stakeholders consensus of 6/29/15 meeting
• Adds transit oriented development areas
• Differentiates IHO requirements for TOD areas
• Provides higher developer incentives for on-site units in TOD areas
• Manages development costs & risk
• Impacts developer incentives
• Staff recommends additional research on other revenue sources for affordable
housing
At Ald. Fiske’s inquiry, Ms. Flax said recently approved buildings will not be affected
by the new ordinance.
At Ald. Grover’s request, Ms. Flax said the City could develop a goal/number of
affordable units to acquire.
Ald. Wynne noted that parking requirements will need to be revisited if Ordinance 60-
O-15 is adopted.
Ald. Rainey noted that the number of developments in the pipeline will not replace the
33,000 lost affordable units, so this is not an efficient way to replenish the stock.
Chair Holmes argued that it is a start.
Ald. Wilson said he would like to create more opportunities for investment so owners’
property values increase. He said, related to the affordable units that the Illinois
condo act states that every owner has to pay an assessment.
Chair Holmes called the public who wished to speak to the podium:
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Rev. Brett Lortie of the Unitarian Church said many members of his congregation live
in Rogers Park because they cannot afford to live in Evanston. He supports this
measure and hopes the City will act by the end of the year.
Jennifer O’Neil of the League of Women Voters commended staff’s research and the
process and said the Ordinance is well thought out. She supports and encourages
follow up and funding, and monitoring and reporting as part of the process.
Pastor Clare Tallon Ruen’s husband said she participates 4 times a year in hosting
housing at Grace Lutheran Church and they volunteer at St. Paul’s Lutheran Church.
He asked that the Ordinance is sent to City Council.
Joe Flint, a south Evanston resident and member of Grace Lutheran Church said
they are trying to address the need for affordable housing for people ages 18-24. He
would like his daughters to be able to afford to live in Evanston. The estimated 150
units the program would provide will make a difference.
Brendan Saunders of Open Communities, which provides services in Evanston, said
he cannot afford to live in Evanston. He requested that the Ordinance is moved
forward.
Jonathan Nieuwsma of 1408 Dempster encouraged more affordable housing near
transit.
Natalie Watson, Evanston resident, said she strongly supports the Ordinance,
especially in transit oriented developments which can help people who work in
Evanston to live in Evanston. She said Chicago Avenue, from Clark to Howard is all
transit oriented and asked the Committee to think holistically.
Nina Raskin of 2333 Central St. said she wishes other people could live in as nice a
neighborhood as where she lives. She thinks the Ordinance is just and fair and a first
step.
Jane Wickenkamp, a senior citizen, said she moved to Evanston 10 years ago said
this Ordinance may be the answer to her finding a rental she can afford. She said it
is a first step.
Tina Paden of 1122 Emerson said she is not opposed to the Ordinance but agrees
with Ald. Wilson and Rainey that it is not addressing the problem; new luxury
developers are paying in lieu of units and where is the money going? She said
affordable 3-4 bedroom units are needed. She said her family rents out affordable
housing units and asked what benefits these landlords are receiving.
Carlis Sutton of 1823 Darrow said he agrees with Ald. Rainey and Wilson and would
like to see a more aggressive approach for loans. He would like to see an automatic
set-aside to replace lost units.
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Timi Papas said she is in support of what seems to be a good effort, though it is not
enough. She said the City needs a library at Dodge and Dempster.
Mary Beth Roth of 1889 Maple said it is not perfect but it will make a difference for
the few it will benefit. It is a wonderful start and the right thing to do; the City must do
it.
Birch Burghardt of 2501 Ridgeway said Evanston can’t be hurt by having more
affordable housing.
Kim Ulbrick of Community Partners for Affordable Housing thanked staff and said she
is impressed with the progressive take on housing. She said the City and the non-
profits work in tandem. She said when the market is booming, it follows but when it
crashes, they can buy foreclosures.
Anne Heinz of 525 Judson, a member of the Board of Interfaith Action, said it was
hard to afford a place in Evanston when she was a graduate student at Northwestern,
but it is harder now. She would like her grandchildren to be able to live in a diverse
community.
Priscilla Bruncoi said the Ordinance is a good beginning but it doesn’t address the
poor people of Evanston that might have been the middle class before.
Chair Holmes moved to introduce Ordinance 60-O-15, seconded by Ald. Grover.
Ald. Fiske asked whether students are eligible for affordable housing, to which Ms.
Flax replied that they generally are not if they are supported by their parents. At Ald.
Fiske’s inquiry, Mr. Muenzer said the proposed bonuses will be added to the existing
bonuses.
Ald. Grover said she would like an evaluation of measurable progress towards goals,
who is not developing in Evanston because of the Ordinance, and the short and long
term effect of the Ordinance.
Ald. Tendam said he is encouraged by the enthusiasm and would like broader input
at the Council level; he agreed with Ald. Grover that passage will “turn the barge
around.” He added that Sue Carlson had said the downfall of programs is
compliance and collecting fines.
Ald. Rainey said the City has not created one affordable unit from all the money in
lieu it has collected. She said the Ordinance won’t affect the homeless or the
minimum wage social security or general assistance recipients and she believes it will
create a disincentive for developers, where we want to incentivize them.
Chair Holmes said it is a first step to replenish lost units, which has occurred
especially on the west side. She said it has been discussed for so long that this will
be a helpful first step.
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Ald. Rainey said the Committee should commit every penny received in lieu to
developing housing and not counseling. Ald. Holmes agreed and asked how the
Committee can help the landlords who are providing affordable housing.
The Committee voted unanimously 7-0 to introduce Ordinance 60-O-15.
IV. ITEMS FOR DISCUSSION
There were no items for discussion.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
The meeting was adjourned at 8:43 p.m.
Respectfully submitted,
Bobbie Newman
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For City Council meeting of November 23, 2015 Item P1
Resolution 117-R-15: 1030 Forest Avenue Subdivision
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Damir Latinovic, Planning and Zoning Administrator
Subject: Resolution 117-R-15 , 1030 Forest Avenue Subdivision
Date: November 12, 2015
Recommended Action:
Staff recommends adoption of Resolution 117-R-15 to grant approval of the proposed
subdivision of the property located at 1030 Forest Avenue from one lot into two lots.
Proposal
The 113-foot wide property is currently improved with a vacant single family home (the
Putnam House) located on the southern portion of the property. The proposed
subdivision would include the 63-foot wide south lot with the existing home, and a
vacant 50-foot wide north lot. The applicant plans to construct a new single family home
on the north lot.
The property is zoned R-1, Single-Family Residential. The proposed lots will exceed the
minimum lot dimension requirements for the district:
1030 Forest Ave
Subdivision
Minimum
Required
South Lot
1030 Forest Ave
North Lot
1032 Forest Ave
Lot Width 35 ft. 62.95 ft. 50 ft.
Lot Size 7,200 sq. ft. 11,836 sq. ft. 9,602 sq. ft.
The existing property is a historic landmark. The Putnam House, designed by Hallberg
& Sturm, Architects was constructed in 1901. The applicant is in the process of
completing the renovations to the existing home that include removal of the old sleeping
porch on the north side of the home and construction of a new breakfast room in rear of
the home.
On August 25, 2015, the Historic Preservation Commission reviewed and approved the
proposed renovation work to the existing home. The Commission also forwarded a
positive recommendation to the City Council for the approval of the proposed
subdivision. The design of the new home on the north lot will have to be reviewed and
approved by the Preservation Commission before the building permit is issued.
Memorandum
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Per Section 4-11-1, “Subdivisions,” of the City Code, the director of Public Works
Agency and City Engineer have reviewed the proposed subdivision and determined that
all required city infrastructure already exists in the neighborhood and no new public
infrastructure is needed. The applicant will have to construct new water and sewer line
connections serving the new home.
Standards of Approval
The proposed subdivision meets the standards for approval of subdivisions with historic
landmark buildings per Section 2-8-12 of the City Code. The proposed subdivision will
protect and preserve the existing landmark building on the south lot. The proposal will
also preserve the critical view of the landmark building from Forest Avenue. The
proposed subdivision will not have any adverse effects on the values of surrounding
properties in the area and will be in general harmony with the R-1 District.
Legislative History
August 25, 2015 – The Historic Preservation Commission recommended approval of the
proposed subdivision by a vote of 6-1 with one abstention.
Attachments
Resolution 117-R-15
Public Works Agency Director Memorandum dated November 7, 2015
Minutes of the Historic Preservation Commission meetings from August 25, 2015
Link to Historic Preservation Commission packet for August 25, 2015
http://www.cityofevanston.org/assets/Packet%20August%2025%2C%202015.pdf
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11/9/2015
117-R-15
A RESOLUTION
Approving the Final Plat of Subdivision for 1030 Forest Avenue
WHEREAS, pursuant to Subsection 4-11-1(B) of the Evanston City Code
of 2012, as amended (the “City Code”), the City Council may approve of a plat of
subdivision by means of a resolution; and
WHEREAS, application has been made pursuant to the provisions of City
Code Subsection 4-11-1(B) for the approval of the final Plat of Subdivision to subdivide
the property commonly known as “1030 Forest Avenue,” located in Evanston, Illinois
(the Subject Property”), legally described in Exhibit A, which is attached hereto and
incorporated herein by reference, into two (2) lots for the J &S Resubdivision; and
WHEREAS, the Historic Preservation Commission met on August 25,
2015, pursuant to proper notice, to consider case no. 15PRES-0280, an application filed
by James Kastenholz, for a subdivision of the Subject Property; and
WHEREAS, the Historic Preservation Commission, after hearing
testimony and receiving other evidence, made a written record and findings that the
application for a subdivision met the standards per Section 2-8-12(B) of the City Code
for a subdivision of a landmark property and recommended City Council approval of the
Final Plat of Subdivision for the 1030 Forest Avenue Subdivision, attached hereto as
Exhibit B and incorporated herein by reference, as requested, subject to certain
conditions; and
WHEREAS, at its meeting of November 23, 2015, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the Historic
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117-R-15
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Preservation Commission’s record and findings and recommended that City Council
accept the Preservation Commission’s recommendation and approve the re-subdivision
in case no. 15PRES-0280, as requested, subject to certain conditions; and
WHEREAS, the Applicant intends to subdivide the Subject Property,
located in Evanston, Illinois, to the new subdivided parcels of land legally described in
Exhibit C, which is attached hereto and incorporated herein by reference; and
WHEREAS, at its meeting of November 23, 2015, the City Council
considered and adopted the respective records, findings, and recommendations of the
Historic Preservation Commission and P&D Committee, as amended and hereby finds
that the proposed plat complies with all applicable provisions of Title 4, Chapter 11 of
the City Code,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Pursuant to Title 4, Chapter 11 of the City Code, the City
Council hereby approves the proposed Plat of Subdivision, attached hereto as Exhibit B
and incorporated herein by reference, subject to the following conditions:
(A) The final plat of subdivision shall substantially conform to the 1030 Forest
Avenue Subdivision plat prepared by B. H. Surh and Company, Inc. dated
September 10, 2015, except as such plat may be modified to conform to the City
Code, Resolution, and Ordinance; and
SECTION 3: The City Manager and/or his designee(s) is/are hereby
authorized and directed to sign, and the City Clerk hereby authorized and directed to
attest, any documents necessary to implement the terms of this resolution.
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117-R-15
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SECTION 4: This resolution shall be in full force and effect from and after
the date of its passage and approval in the manner required by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2015
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117-R-15
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EXHIBIT A
Current Survey
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117-R-15
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EXHIBIT B
Plat of Subdivision
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117-R-15
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EXHIBIT C
Legal Description
LOT 1
Lot 1 in J & S Resubdivision in Whites Addition to Evanston, in Section 19, Township 41
North, Range 14, East of the Third Principal Meridian, in Cook County, Illinois.
LOT 2
Lot 2 in J & S Resubdivision in Whites Addition to Evanston, in Section 19, Township 41
North, Range 14, East of the Third Principal Meridian, in Cook County, Illinois.
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To: Mark Muenzer, Director of Community Development
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Subject: Development at 1030 – 1032 Forest Avenue
Public Works Director Report
Date: November 7, 2015
Upon review of the proposed subdivision, and as required by Section 4-11-1 of the City
Code, the Public Works Agency Director and the City Engineer submit the following
report for the new subdivision located at 1032 Forest Avenue.
Right-of-Way to be Dedicated to the City of Evanston
None.
Infrastructure Easements to be Granted to the City of Evanston
None.
Public Improvements to be Constructed on Behalf of the City of Evanston
1030 Forest Avenue currently shares a curb cut for the driveway with 1026 Forest
Avenue. This may need to be modified in the future. Future developments may require
modification to the curb and/or the parkway, depending on the nature of the
improvements. Future developments may also require additional modifications to the
City’s distribution and sewer system. All such improvements as required by the City
shall be at the cost of the property owner.
Bond Requirements to Guarantee Future Infrastructure Improvements
None.
Memorandum
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APPROVED
Page 1 of 4
Preservation Commission
MEETING MINUTES
EVANSTON PRESERVATION COMMISSION
Tuesday, August 25, 2015,
7:00 P.M.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2402
Members Present: Elliott Dudnik, Julie Hacker, Sally Riessen Hunt, Ken Itle, Tim
Schmitt, Karl Vogel, Jack Weiss, and Diane Williams
Members Absent: Amy Riseborough
Staff Present: Carlos D. Ruiz Preservation Coordinator
Presiding Member: Diane Williams, Chair
Declaration of Quorum
With a quorum present, Chairman Williams called the meeting to order at 7:10 p.m.
…
E. 1030 Forest Avenue (L/LSHD) – John Eifler, applicant. Remove sleeping porch
addition on north side of residence and construct new breakfast room and deck at
west (rear side of house).
Scott Hargadon, James Kastenholtz (business partner) and John Eifler, architect, were
present. S. Hargadon said they view the proposed alteration, construction [partial
demolition] and subdivision as a unified petition, because the various aspects of the
petition namely the COA for the work they propose to do at the Putnam house and the
proposed subdivision are integral to what they believe is the best plan for the project.
The house was built in 1901; it stood empty for 10 years. There is evidence that there
was no maintenance. The original wood work is still there. John Eifler said they will
clean the exterior and keep the windows. The house has not been altered too much.
They proposed a breakfast room addition with wood exterior and stone foundation at the
back of the house, with a deck and stairs leading to the garage. The 1913 sleeping
porch addition to the north is no longer used as a sleeping porch. Windows were added
and the interior was plastered over. The steel lintel over the windows is rusted, there are
a lot issues with the addition‟s brick exterior. The steel framing is rusting; the foundation
is not structurally sound. By removing the north addition, they proposed to restore the
north elevation as it was.
In response to a question from Elliott Dudnik, Ken Itle said the issue is and it comes
down to, whether the Commission thinks that the sleeping porch addition, as an
272 of 335
APPROVED
Page 2 of 4
Preservation Commission
element, is a contributing character defining element to the house as it exists today. J.
Weiss said that the sleeping porch is not mentioned in the 2012 re-survey of the LSHD.
James Kastenholtz said it is going to be expensive to knock down the sleeping porch,
but it is going to be far more expensive to restore it, which makes the project unfeasible.
K. Vogel said as a realtor who has been in the house, the north addition does not make
sense at all.
Anita Turner of 1031 Forest asked if it is the intention to match the brick, the windows,
to match everything. J. Eifler said yes. They will harvest the brick from the north
addition. David Turner asked if the north elevation will be restored. J. Kastenholtz said
yes, to the extent possible. D. Turner said if the addition stays, the proposed new lot will
be smaller, which will make it less acceptable to the community. D. Williams said the
Commission received a letter from neighbors (David C and Priscilla Greene of 1043
Forest; Neal and Diane Robinson of 1039 Forest; Chris and Dawn Brown of 1047
Forest; and Sharon Watrous of 1048 Forest) expressing their strong objections to the
demolition of the north addition and the proposed subdivision. In response to Ms. Turner
question, J. Kastenholtz said the roof on the house will be replaced and the original
windows will be restored.
In response to T. Schmitt‟s question, J. Kastenholtz said if the subdivision is approved,
they will come back to the Commission for the construction of the new house, and by
this time next year have the existing landmark house ready for sale. C. Ruiz asked if
they were aware that any of the neighbors opposing the project attended the open
house. S. Hargadon said they were not aware that any of those neighbors attended the
open house. C. Ruiz asked if the plan for the existing house is to convert it into a two
flat. S. Hargadon said no. the lot is zoned R-1 single family home.
Tim Schmitt asked if the subdivision of the lot be submitted after the restoration of the
house. S. Hargadon said the work on the 1030 Forest is integral with the proposed
subdivision. D. Williams suggested discussing the subdivision before a decision is made
on the proposed work on the landmark house. The Commission proceeded to discuss
the next item, the proposed subdivision.
F. 1030 Forest Avenue (L/LSHD) - Advisory review to City Council – James
Kastenholtz, applicant. Request to subdivide property from 1 lot to 2 lots (w/ 63 ft.
wide lot at 1030 Forest and 50 ft. wide lot at 1032 Forest). [Subdivide one (1) lot of
record (Lots 20, 21, a portion of Lot 22) into two (2) lots of record. Applicant
proposes to construct single family residence on vacant lot at TBD time]
James Kastenholtz said he is a general contractor with experience restoring houses and
business partner with Scott Hargadon. They looked at real estate sales and determined
that there is a real opportunity to restore the house and the best way to fund the
restoration was to subdivide the property, at the same time it offers the opportunity to
create two spacious lots. They created a broad corridor between the two houses. It
allows the views of the landmark house. They would like to create a 50 ft. wide lot to the
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APPROVED
Page 3 of 4
Preservation Commission
north, which is about the medium size of the lots on the block. The 63 ft. wide that will
remain for the landmark, is the 3rd or 4th largest lot on the block. They see it as a way to
preserve the house and add to the neighborhood.
Based on Commissioners comments on the drawings for a new house on the proposed
new lot, S. Hargadon said they will not submit the final plat to the City Council until the
house has been approved for the subdivided lot. But they would like the Commission to
approve [recommend] the subdivision in advance. C. Ruiz said the standards for
subdivision state that the subdivision application shall “provide the location and design
of new structures and objects that are visually compatible with the landmark or areas,
properties, structures, sites and objects in the district.”
Scott Hargadon in response to the letter from the neighbors said, the basic proposition
is that the property to the north of the landmark is inextricably bound up with its historic
character. They disagree with that conclusion because the house does not face that
way; it really was designed to turn its back on it. There was never anything of particular
interest in that, other than grass. The fact the property exist and if it required to be sold
with the landmark, it creates a situation where the marketability of the landmark is
compromised, because with all that land, it really narrows the number of people who will
be willing to buy it, because the research with their realtors has indicated that not many
people would want to buy that property if it were otherwise unbuildable, because of the
continuing carried real estate taxes and the cost.
Scott Hargadon said they support historic preservation, they are trying to make a really
complicated project work, but for them to market the house by a hand strung down by
the rest of the lot, creates a marketing issue for them. On the other hand, if they could
do the subdivision, it creates an opportunity to working with the Commission to create
something that is a real indicator of how it can be done well, because one does not
often get the opportunity to build a new house in a historic district.
Scott Hargadon said if they would be allowed to work with the Commission, they will
come up with something that everybody will say „yes that works and it looks great‟. K.
Vogel said he was glad with the proposal as a whole, because conceivable someone
could apply for the demolition of the landmark house and proposed a 3-lot subdivision
instead.
It was motioned (J. Weiss) and seconded (J. Hacker) to issue a COA for removal of
the sleeping porch addition on the north side of the residence and construction of a new
breakfast room and deck on the rear west side of 1030 Forest Avenue in that standards
for alteration 1-10 apply. The motioned passed. Vote: 8 ayes, 0 nays.
It was motioned (J. Weiss) and seconded (E. Dudnik) to issue a COA for 1030 Forest
Avenue for new construction of the breakfast room and deck as construction standards
1, 3, 7, 8, 10, and 12-16 apply. The motion passed. Vote: 8 ayes, 0 nays.
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APPROVED
Page 4 of 4
Preservation Commission
It was motioned (J. Weiss) and seconded (E. Dudnik) to issue a COA for demolition at
1030 Forest Avenue for demolition of the sleeping porch in that standards for demolition
1-10 apply, The motion passed. Vote: 8 ayes, 0 nays.
It was motioned (E. Dudnik) and seconded (J. Weiss) that the Commission
recommends approval of the proposed subdivision [of 1030 Forest] that it complies with
the City Code Section 2-8-12 (B) 1. (a) through (e)] under the condition that the design
of a new structure will be subject to review and approval of the Preservation
Commission. The motion passed. Vote: 6 ayes, 1 nay (T. Schmitt) and 1 abstention (S.
Riessen Hunt)
…
DISCUSSION (No vote will be taken)
No discussion took place.
ADJOURNMENT
The meeting was moved (J. Hacker) and seconded (K. Itle) to adjourn. A voice vote
was taken and the motion was approved at 10:20 p.m., on August 25, 2015.
Respectfully Submitted,
Carlos D. Ruiz
Preservation Coordinator, Community Development Department
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For City Council meeting of November 23, 2015 Item P2
Ordinance 157-O-15: Special Use for a Commercial Indoor Recreation Facility, 9 Round
Fitness, at 1706 Central Street
For Introduction & Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Damir Latinovic, Planning and Zoning Administrator
Melissa Klotz, Zoning Planner
Subject: Ordinance 157-O-15, granting a Special Use for a Commercial Indoor
Recreation Facility, 9 Round Fitness, at 1706 Central Street
Date: November 12, 2015
Recommended Action
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 157-O-
15 granting special use approval for a Commercial Indoor Recreation facility, 9 Round
Fitness, at 1706 Central Street in the B1a Business District and oCSC Central Street
Overlay District. The applicant has complied with all zoning requirements, and meets all
of the standards for a special use for this district. Suspension of the Rules is requested
for Introduction and Action on November 23, 2015.
Summary
1706 Central Street is located on the southwest corner of Central Street and Eastwood
Avenue in the B1a Business District and the oCSC Central Street Corridor Overlay
District. The property is surrounded by commercial uses within the Central Street
corridor and single-family residences to the south. The ground-floor commercial space
is located within the recently constructed Central Station development, between
Coldwell Banker office and 10 Mile House restaurant.
9 Round Fitness proposes to operate a nine-station boxing-style fitness studio in the
1,200 square foot ground-floor commercial space. The operator has 15 years of
experience in personal training and fitness. The facility will not feature set class times.
Customers will enter the facility at their convenience, and then complete the nine-station
circuit in a total of 35-40 minutes. The applicant anticipates three to seven customers
will utilize the facility at any one time, though the facility could handle up to 27 patrons at
once.
Memorandum
276 of 335
The space will feature nine exercise stations, primarily comprised of boxing heavy-bags.
No person to person boxing will occur at the space. One employee will work per shift.
The proposed hours of operation of the facility are 6am-11am and 3pm-9pm on
weekdays, and 6am-11am and 3pm-6pm on weekends. Background music will play
when the business is in operation. The applicant intents to extensively sound-proof the
floor, walls, and ceiling of the space as required by the lease agreement and franchise
agreement with 9 Round to ensure noise and vibration are not affecting adjacent
businesses or residences. Boxing heavy-bags will be bolted into the floor rather than
hung from the ceiling to minimize the impact on the spaces above.
The applicant anticipates having a total of three employees. All employees currently
live in the immediate area and are not expected to drive to the establishment. The
applicant anticipates most customers will also live in the immediate area and walk to the
facility. There is no available parking on-site for customers.
No exterior modifications to the building are proposed other than signage. The interior
build-out will be minimal, but a second bathroom may be added. City staff has received
inquiries about the proposal, but has not received any objections to the business in
question.
Neighborhood Benefit
The neighborhood will benefit from a new local business which fulfills the need in the
community. The proposed business will also occupy a vacant commercial space within
the Central Street corridor.
Comprehensive Plan
The Evanston Comprehensive General Plan encourages the use of vacant spaces
along existing commercial corridors to enhance vibrancy of business districts.
Legislative History
November 3, 2015: The ZBA unanimously recommended approval of the special use
for a Commercial Indoor Recreation facility with the following conditions:
1. Hours of operation shall not exceed 6am – 9pm, seven days a week
2. Employees may not utilize on-street parking in residential neighborhoods.
3. The project must be in substantial compliance with the documents and testimony
on record.
Attachments
Proposed Ordinance 157-O-15
November 3, 2015 ZBA Draft Meeting Minutes
ZBA Findings
Additional Soundproofing Documents Submitted at ZBA
November 3, 2015 ZBA Packet –
http://www.cityofevanston.org/assets/zba-packet-20151103.pdf
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11/12/2015
157-O-15
AN ORDINANCE
Granting a Special Use Permit for a Commercial Indoor Recreational
Facility Located at 1706 Central Street in the B1a Business and the
oCSC Central Street Corridor Overlay Districts
(“9 Round Fitness”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on November 3,
2015, pursuant to proper notice, to consider case no. 15ZMJV-0090, an application filed
by James Battinus, Ken Battinus and Jeff Battinus, lessees of the property legally
described in Exhibit A, attached hereto and incorporated herein by reference, commonly
known as 1706 Central Street (the “Subject Property”) and located in the B1a Business
and oCSC Central Street Corridor Overlay Districts, for a Special Use Permit to establish,
pursuant to Subsections 6-9-5-3 and 6-15-14-7 of the Evanston City Code, 2012, as
amended (“the Zoning Ordinance”), a Commercial Indoor Recreational Facility, “9 Round
Fitness,” on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Commercial Indoor Recreational Facility met the standards for Special Uses in Section
6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of November 23, 2015, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 15ZMJV-0090; and
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WHEREAS, at its meeting of November 23, 2015, the City Council
considered and adopted the respective records, findings, and recommendations of the
ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Commercial Indoor Recreational Facility on the Subject Property as applied for in
case no. 15ZMJV-0090.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Hours of Operation: The Applicant shall operate the Commercial Indoor
Recreational Facility authorized by this ordinance only between the hours of 6:00
a.m. and 9:00 p.m. on any given day.
C. Employee Parking: Employees shall not park on residential streets during
hours of operation.
D. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
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SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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157-O-15
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EXHIBIT A
LEGAL DESCRIPTION
LOT 1 IN EASTWOOD OF EVANSTON PLAT OF CONSOLIDATION OF LOTS 5, 6, 7, 8, 9 AND 10 IN
BLOCK 9 IN NORTH EVANSTON, BEING A SUBDIVISION OF LOTS 11, 12, 13, 14, 15, 16 AND THE
WEST 4.3 ACRES OF LOT 17 IN GEORGE SMITH’S SUBDIVISION OF THE SOUTH PART OF THE
ARCHANGE QUILMETTE RESERVATION RECORDED IN BOOK 29, PAGE 58 OF MAPS AND ALSO
OF LOTS 1, 3 AND THAT PART OF LOT 2, LYING BETWEEN THE CHICAGO AND MILWAUKEE
RAILWAY AND THE W EST LINE OF LOT 3 PRODUCED TO THE NORTH LINE OF SECTION 12,
TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, OF ASSESSORS
PLAT OF EVANSTON, ACCORDING TO THE PLAT THEREOF RECORDED APRIL 13, 2012 AS
DOCUMENT NUMBER 1210431048, ALL IN COOK COUNTY, ILLINOIS.
PIN: 10-12-201-008-0000
COMMONLY KNOWN AS: 1706 Central Street, Evanston, Illinois.
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Page 1 of 2
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, November 3, 2015
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Matt Rodgers, Myrna Arevalo, Mary Beth Berns, Mary McAuley
Members Absent: Scott Gingold, Andrew Gallimore, Violetta Cullen
Staff Present: Melissa Klotz
Chair: Matt Rodgers
Declaration of Quorum
With a quorum present, Chair Rodgers called the meeting to order at 7:00 pm.
Approval of Minutes
The minutes from the October 6, 2015 Zoning Board of Appeals meeting were motioned for
approval by Ms. McAuley and seconded by Ms. Berns. The motion was approved 4-0.
New Business
1706 Central Street ZBA 15ZMJV-0090
James, Ken & Jeff Battinus, lessees, apply for a special use permit for a Commercial Indoor
Recreation Facility, 9 Round Fitness, at 1706 Central Street. 1706 Central Street is located in
the B1a Business District and the oCSC Central Street Corridor Overlay District, which requires
a special use permit for a Commercial Indoor Recreation Facility to operate (Zoning Code
Sections 6-9-5-3 & 6-15-14-7). The Zoning Board of Appeals makes a recommendation to City
Council, the determining body for this case.
Ms. Klotz read the case into the record.
Jeff & Jim Battinus explained the proposal:
30 minute, 9 round circuit training centering on kickboxing
All ages and demographics
No combative person to person boxing
Ceiling, walls, and floor will be soundproofed. Soundproofing specifics are required in
the lease agreement and franchise agreement
Bags will use hangman apparatus so that sound and vibration will not travel through the
walls or ceiling
Do not throw or drop heavy weights. Only use 5 lb kettle balls and small hand weights
Ms. McAuley asked if there are other 9 Round facilities in the area, and the applicant responded
that there is one opening soon in Chicago, and there are locations currently open in Barrington
and Arlington Heights. The Arlington Heights location is very similar to 1706 Central in that it is
a multi-unit building. There are more than 140 locations currently open throughout the country.
The applicants continued:
1 employee per shift, who will man the desk and provide training to clients
Anticipate 3-7 clients at a time, but theoretically could have 27 clients at a time (3 per
station)
Background music will be played, but quietly since the trainer gives instruction (not
amplified) the entire time
Will use landlord’s contractor for interior buildout
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Page 2 of 2
Zoning Board of Appeals
Parking: 57 street spaces within 2 block area of Central Street. No employees will drive
to the facility. Anticipate most clients will not drive – most will likely live nearby
No exterior changes to the building other than signage, which will comply with City
regulations
Hours of operation are anticipated at 8am-noon and 3pm-8pm six days a week (closed
on Sundays), but hours may change depending on demand
Ms. Berns asked how the business will be profitable if only 3-7 clients are anticipated at a time,
and the applicant explained that the 30 minute turnaround allows for the business to serve
approximately 500 people, who will each pay a monthly membership of $49-$69. Many people
will sign up because the price range is much cheaper than other gyms or personal trainers. The
franchise has a very sustainable business model – few or no locations have closed due to poor
performance.
The ZBA entered into deliberations.
Ms. McAuley voiced her support for the proposal, noting that the property owner has
soundproofing specifics in the lease agreement. Given that the property owner would not want
to negatively impact the other tenants, the lease agreement is a good indication of how this
operation will fit well at Central Station.
The Standards were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. Berns motioned for approval of the proposal with the following conditions:
1. Hours of operation shall not exceed 6am – 9pm, seven days a week.
2. Employees cannot park on residential streets.
3. Substantial compliance with the documents and testimony on record.
The motion was seconded by Ms. Arevalo, and unanimously approved.
The meeting was adjourned at 7:50pm.
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on November 3, 2015, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 4-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 4-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 4-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 4-0
Case Number: 15ZMJV-0090
Address or
Location:
1706 Central Street
Applicant: James, Ken, & Jeff Battinus
Proposed
Special Use:
Commercial Indoor Recreation, 9 Round Fitness
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 4-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 4-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 4-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 4-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 4-0
and, based upon these findings, and upon a vote
__4__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ approval with conditions specifically:
1. Hours of operation shall not exceed 6am-9pm seven days a week.
2. Employees cannot park on residential streets.
3. Substantial compliance with the documents and testimony on record.
Attending: Vote:
Aye No
___X__ Mary Beth Berns __X__ ____
___X___ Myrna Arevalo __X__ ____
_______ Scott Gingold _____ ____
___X___ Matt Rodgers __X__ ____
_______ Violetta Cullen _____ ____
_______ Andrew Gallimore _____ ____
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
___X___ Mary McAuley __X__ ____
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For City Council meeting of November 23, 2015 Item P3
Ordinance 158-O-15: Special Use for a Daycare Center – Child, Little Green Tree House,
at 2812-2814 Central Street
For Introduction & Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Damir Latinovic, Planning and Zoning Administrator
Melissa Klotz, Zoning Planner
Subject: Ordinance 158-O-15, Granting an Amendment to a Special Use for a
Daycare Center – Child, Little Green Tree House, at 2812-2814 Central
Street
Date: November 12, 2015
Recommended Action
City staff recommends adoption of Ordinance 158-O-15 to amend two conditions
required by special use Ordinance 105-O-15 that granted approval for Daycare Center-
Child at 2812-2814 Central Street in September 2015. The amendment preserves the
intent of the conditions while providing clarity regarding the parking requirements that
will be imposed on the tenant and special use operator, Little Green Tree House.
Summary
On September 15, 2015, City Council adopted Ordinance 105-O-15 granting special
use approval for a Daycare Center – Child, Little Green Tree House, in the B1a
Business District and oCSC Central Street Corridor Overlay District. The ordinance
included several conditions.
Conditions (D) and (G) of the approved ordinance relate to employee parking. The
applicant is proposing new language for the aforementioned conditions that would
minimize any ambiguity as to where employees of the business are allowed to park, and
provide clarity as to how the off-site parking requirements shall function long term. The
modifications do not compromise the intent of the original conditions.
Existing Conditions (D) and (G):
(D) Employee Parking: Employees may not utilize on-street parking in residential
neighborhoods during hours of operation.
Memorandum
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(G) Parking Lease Requirements: The Applicant shall enter into a private lease
agreement for a minimum of eleven (11) off-site parking spaces for the sole use of its
employees. Applicant shall provide the City with an initial parking report by November
15, 2016, evidencing the number of off-site parking being used by its employees. If the
Director of Community Development determines that the eleven (11) off-site parking
spaces are underutilized, the Director of Community Development may reduce or
eliminate the off-site parking space requirement as required by Ordinance 105-O-15.
The Applicant shall submit an annual parking report no later than November 15th of
every year that this provision is in effect.
Proposed Conditions re-labeled (C) and (F):
(C) Employee Parking: Employees may not utilize on-street parking in residential
neighborhoods during hours of operation. Central Street is not considered a residential
street and employees shall be permitted to park anywhere along Central Street.
(F) Parking Lease Requirements: The Applicant shall enter into a private lease
agreement for a minimum of eleven (11) off-site parking spaces for the sole use of its
employees. Applicant shall provide the City with an initial parking report by November
15, 2016, evidencing the number of off-site parking being used by its employees. The
evidence shall be in the form of an affidavit signed by the Applicant. If the Affidavit
states that the off-site parking spaces are not being used by the Applicant’s employees,
the Director of Community Development shall eliminate the off-site parking space
requirements. If the Affidavit states that a portion of the off-site parking spaces are
being used by the Applicant’s employees, the Director of Community Development may
reduce the off-site parking space requirements accordingly.
Legislative History
June 16, 2015: The ZBA unanimously recommended denial of the special use for a
Daycare Center – Child. The ZBA identified parking as the main concern and found the
proposal did not meet the standards of approval for Special Use.
August 17, 2015: The P&D Committee unanimously recommended approval of the
special use with conditions proposed in Ordinance 105-O-15, and the City Council
unanimously approved an introduction vote.
September 15, 2015: The City Council unanimously approved an action vote.
Attachments
Proposed Ordinance 158-O-15 (including previously adopted Ordinance 105-O-15 as
Exhibit 1)
Amendment Request Letter dated October 5, 2015
June 16, 2015 ZBA Packet -
http://www.cityofevanston.org/assets/ZBA%20packet%2006.16.15.pdf
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11/12/2015
158-O-15
AN ORDINANCE
Amending the Special Use Permit for a Child Daycare Center Located at
2812 – 2814 Central Street in the oCSC Central Street Overlay District
and B1a Business District
(“Little Green Tree House”)
WHEREAS, the City of Evanston, Cook County, Illinois, (the “City”) is a
home rule unit of government under the Illinois Constitution of 1970; and
WHEREAS, Article VII, Section 6a of the Illinois Constitution of 1970
confers certain powers upon home rule units, among which are the powers to regulate for
the protection of the public health, safety, and welfare; and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and
WHEREAS, the City has adopted a set of zoning regulations, set forth in
Title 6 of the Evanston City Code, 2012, as amended, (“the Zoning Ordinance”); and
WHEREAS, on September 15, 2015, the City enacted Ordinance 105-O-
15, attached hereto as Exhibit 1 and incorporated herein by reference; and
WHEREAS, pursuant to the provisions of the Zoning Ordinance,
Ordinance 105-O-15 granted a Special Use Permit for a Child Daycare Center on the
property located at 2812 – 2814 Central Street, Evanston, Illinois (the “Subject Property”),
which is legally described in Exhibit 1; and
WHEREAS, Section 3 of Ordinance 105-O-15 imposes specified
conditions on the use of the Subject Property, including: (i) Compliance with Applicable
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Requirements; (ii) Hours of Operation; (iii) Employee Parking; (iv) General Parking; (v)
Signage; (vi) Parking Lease Requirements; and (vii) Recordation; and
WHEREAS, Kevin Gazley (“the Applicant”), owner of the Child Daycare
Center on the Subject Property, requests amendments of two conditions imposed on the
Special Use Permit pursuant to Sections 3-D and 3-G of Ordinance 105-O-15; and
WHEREAS, on November 23, 2015, the Planning and Development
Committee (“P&D Committee”) of the City Council held a meeting, in compliance with the
provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), during which it
considered the Applicant’s request and recommended approval thereof by the City
Council; and
WHEREAS, at its meeting of November 23, 2015 the City Council
considered the P&D Committee’s recommendation, heard public comment, made
findings, and amended and adopted said recommendation, as amended; and
WHEREAS, it is well-settled law in Illinois that the legislative judgment of
the City Council must be considered presumptively valid (see Glenview State Bank v.
Village of Deerfield, 213 Ill.App.3d 747),
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Section 3 of Ordinance 105-O-15 is hereby amended in its
entirety and revised as follows:
“SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning
Ordinance, the City Council hereby imposes the following conditions on the
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Applicant’s Special Use Permit, violation of any of which shall constitute grounds
for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-
3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop
and use the Subject Property in substantial compliance with: all applicable
legislation; the Applicant’s testimony and representations to the ZBA, the
P&D Committee, and the City Council; and the approved plans and
documents on file in this case.
B. Hours of Operation: The Applicant shall operate the Child Daycare
Center authorized by this ordinance only between the hours of 7:00 a.m.
and 6:00 p.m. on any given day.
C. Employee Parking: Employees may not utilize on-street parking in
residential neighborhoods during hours of operation. Central Street is not
considered a residential street and employees shall be permitted to park
anywhere along Central Street.
D. General Parking: Five on-street parking spaces directly in front of 2812-
2814 Central Street shall be reserved as fifteen (15) minute
loading/unloading zones from 7:00 a.m. through 9:00 a.m. and 4:00 p.m.
and 6:00 p.m. on any given Monday through Friday for the use of all Central
Street Patrons.
E. Signage: The Applicant shall make a one-time payment of $150.00
towards the installation of signage in the loading/unloading zone, and an
annual payment of $1,170.00 due on or before January 31st of each year
Ordinance 105-O-15 is in effect to compensate the City for lost parking
revenue in the loading/unloading zone. For the first year in which the
Applicant requires the utilization of the aforementioned five parking spots,
Applicant agrees to pay to the City the prorated annual payment prior to the
City’s issuance of the Final Certificate of Occupancy.
F. Parking Lease Requirements: The Applicant shall enter into a private
lease agreement for a minimum of eleven (11) off-site parking spaces for
the sole use of its employees. Applicant shall provide the City with an initial
parking report by November 15, 2016, evidencing the number of off-site
parking being used by its employees. The evidence shall be in the form of
an affidavit signed by the Applicant. If the Affidavit states that the off-site
parking spaces are not being used by the Applicant’s employees, the
Director of Community Development shall eliminate the off-site parking
space requirements. If the Affidavit states that a portion of the off-site
parking spaces are being used by the Applicant’s employees, the Director
of Community Development may reduce the off-site parking space
requirements accordingly. If the Director of Community Development
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determines that the eleven (11) off-site parking spaces are underutilized,
the Director of Community Development may reduce or eliminate the off-
site parking space requirement as required by Ordinance 105-O-15. The
Applicant shall submit an annual parking report no later than November
15th of every year that this provision is in effect.
G. Recordation: Before it may operate the Special Use authorized by the
terms of this ordinance, the Applicant shall record, at its cost, a certified
copy of this ordinance with the Cook County Recorder of Deeds.
SECTION 3: The Applicant shall, at its cost, record a certified copy of
this ordinance, including all Exhibits attached hereto, with the Cook County Recorder of
Deeds, and provide a copy thereof to the City.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: Except as otherwise provided for in this Ordinance 158-O-
15, all applicable regulations of Ordinance 105-O-15, the Zoning Ordinance, and the
entire City Code shall apply to the Subject Property and remain in full force and effect
with respect to the use and development of the same. To the extent that the terms
and/or provisions of any of said documents conflict with any of the terms herein, this
Ordinance 158-O-15 shall govern and control.
SECTION 6: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 7: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
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SECTION 8: This Ordinance 158-O-15 shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law, and after
Applicant records a certified copy of it with the Cook County Recorder of Deeds.
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
______________________________
Ann Rainey, Mayor Pro Tem
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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EXHIBIT 1
Ordinance 105-O-15
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9/2/2015
105-0-15
AN ORDINANCE
Granting a Special Use Permit for a Child Daycare Center Located at
2812 -2814 Central Street in the oCSC Central Street Overlay District
and B1 a Business District
("Little Green Tree House")
WHEREAS, the Zoning Board of Appeals ("ZBA") met on June 16, 2015,
pursuant to proper notice, to consider case no. 15ZMJV-0036, an application filed by
Kevin Gazley, owner of the property legally described in Exhibit A, attached hereto and
incorporated herein by reference, commonly known as 2812 -2814 Central Street (the
"Subject Property") and located in the oCSC Central Street Overlay District and the B1a
Business District, for a Special Use Permit to establish, pursuant to Subsection 6-9-2-3 of
the Evanston City Code, 2012, as amended ("the Zoning Ordinance"), a Child Daycare
Center, "Little Green Tree House," on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Child Daycare Center did not meet the standards for Special Uses in Section 6-3-5 of the
Zoning Ordinance and recommended City Council deny the application; and
WHEREAS, at its meeting of August 17, 2015, the Planning and
Development Committee of the City Council ("P&D Committee") received input from the
public, carefully considered the ZBA's record and findings and recommended the City
Council reject the ZBA's recommendation and instead approve the application in case
no. 15ZMJV-0036; and
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105-0-15
WHIEREAS, at its meetings of August 17, 2015 and September 15, 2015,
the City Council considered the ZBA's and P&D Committee's records, findings, and
recommendations, and amended and adopted the recommendation of the P&D
Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, !LLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Child Daycare Center on the Subject Property as applied for in case no. 15ZMJV-
0036.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Applicant's Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant's testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
8. Hours of Operation: The Applicant shall operate the Child Daycare Center
authorized by this ordinance only between the hours of 7:00 a.m. and 6:00 p.m.
on any given day.
D. Employee Parking: Employees may not utilize on-street parking in residential
neighborhoods during hours of operation.
E. General· Parking: Five on-street parking spaces directly in front of 2812-2814
Central Street shall be reserved as fifteen (15) minute loading/unloading zones
from 7:00 a.m. through 9:00 a.m. and 4:00 p.m. and 6:00 p.m. on any given
Monday through Friday for the use of all Central Street Patrons.
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105-0-15
F. Signage: The Applicant shall make a one-time payment of $150.00 towards the
installation of signage in the loading/unloading zone, and an annual payment of
$1,170.00 due on or before January 31st of each year Ordinance 105-0-15 is in
effect to compensate the City for lost parking revenue in the loading/unloading
zone. For the first year in which the Applicant requires the utilization of the
aforementioned five parking spots, Applicant agrees to pay to the City the
prorated annual payment prior to the City's issuance of the Final Certificate of
Occupancy.
G. Parking Lease Requirements: The Applicant shall enter into a private lease
agreement for a minimum of eleven (11) off-site parking spaces for the sole use
of its employees. Applicant shall provide the City with an initial parking report by
November 15, 2016, evidencing the number of off-site parking being used by its
employees. If the Director of Community Development determines that the
eleven (11) off-site parking spaces are underutilized, the Director of Community
Development may reduce or eliminate the off-site parking space requirement as
required by Ordinance 105-0-15. The Applicant shall submit an annual parking
report no later than November 15th of every year that this provision is in effect.
H. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, "Applicant" shall be read as "Applicant's agents, assigns,
and successors in interest."
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
-3-298 of 335
105-0-15
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced ~6-\-fl , 2015
Adopted ~9\bN\~r \~ , 2015
Attest:
e, City Clerk
Approved:
~~,1\~r fl ,201s
:£!~
Approved as to form:
W. Grant Farrar, Corporation Counsel
-4-299 of 335
i 05-0-15
EXHIBIT A
LEGAL DESCR! PTION
LOTS 2 AND 3 IN BLOCK 4 IN E.T. PAUL'S ADDITION TO EVANSTON, A SUBDIVISION OF PART OF
THE NORTHEAST FRACTIONAL Y. OF SECTION 11 AND THE NORTHWEST FRACTIONAL Y. OF
SECTION 12, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN
COOK COUNTY, ILLINOIS,
PiNs: 10-11-202-011-0000
· 10-11-202-012-0000
COMMONLY KNOWN As: 2812 -2814 Central Street, Evanston, Illinois.
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Item P4 For City Council meeting of November 23, 2015
Ordinance 60-O-15: Amendments to Inclusionary Housing Ordinance
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Sarah Flax, Housing and Grants Administrator
Damir Latinovic, Planning and Zoning Administrator
Subject: Ordinance 60-O-15, Amendments to the Inclusionary Housing Ordinance
Date: October 30, 2015
Recommended Action
Staff recommends adoption of Ordinance 60-O-15, amendments to the Inclusionary
Housing Ordinance (IHO). The Ordinance covers all new developments with five or
more units within Transit Oriented Development (TOD) areas and ten or more units
outside of TOD areas. It applies to for sale and rental developments, and condo
conversions, and requires a minimum 10% of affordable units on site, or a fee in lieu of
$100,000 per unit if the development is within a TOD area or $75,000 per unit if outside
of a TOD area. If the affordable units are provided on site, the developer would be
entitled to density bonuses and reduction in parking requirements.
Update since October 26, 2015 P&D Committee Meeting
At the P&D Committee meeting on October 26, the Committee asked for the following
additional information:
•Number of units to be generated by the IHO – Goal. Staff projects that
approximately 250 affordable units (2,500 new total units) will be developed over
the next five years as a result of the amended IHO if the economic climate
remains substantially the same and development continues at its current pace.
•How zoning changes would be addressed. Language has been added to the IHO
ordinance in Section 5 stating that in the event of any conflict between the terms
and conditions of the ordinance and the zoning ordinance, the terms in the IHO
ordinance supersede those in the zoning ordinance until such time that the
zoning code changes are made in 2016. The target for completing those changes
would be mid-2016.
•If the IHO complies with Illinois Condominium Law. To address the question
regarding the Illinois Condominium Property Act, 765 ILCS 605/1 et seq. (the
“Act”), the Act’s provisions are not altered or amended in application by the IHO
as presented. Future owners, including income qualified buyers, will still have the
same rights and responsibilities under the Act. The IHO does not exempt buyers
Memorandum
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from assessments or fees imposed by the homeowners association. Affordability
is retained by reducing the purchase price of the units. Association fees are
included in the housing cost calculation, with mortgage principal and interest, real
estate taxes and private mortgage insurance.
• Clarification of the effective date of the ordinance. The effective date of the
ordinance is January 1, 2016. Language has been added in Section 6 to clarify
that projects for which completed permit and/or zoning applications are received
and deemed fully complete by staff before January 1, 2016 are not subject to the
amended IHO.
• Other actions to develop affordable housing. The Housing and Homelessness
Commission and staff will develop recommendations for additional methods to
raise funding for affordable housing in 2016. This may include impact fees on
commercial or residential development not covered by the amended IHO, an
increase in the transfer tax, etc. Zoning changes to facilitate development of
affordable housing will also be evaluated and recommended in 2016. This may
include accessory dwelling units such as coach houses, micro-units and
intergenerational co-housing.
• How to ensure that the mix of affordable units fit the needs of the community.
The bedroom mix of affordable units is required to be in equal proportion to the
bedroom mix of market rate units in the covered development. If fewer affordable
units are created than the mix of bedroom types in the development, the
affordable units must be larger units to address the need for affordable units for
families with children. See Section 5-7-7(F). The size of affordable units may be
based on property standards code rather than being the same size as market
rate units. See Section 5-7-7(G).
• Whether co-ops are included as covered developments under the amended IHO.
Co-ops are not included in the amended IHO. Although there are several co-ops
in Evanston, no new co-ops have been developed in recent years.
Summary of Community Meeting
Following the discussion about potential amendments to the Inclusionary Housing
Ordinance at the June 8, 2015 Planning and Development Committee meeting, the
Committee directed staff to organize a community meeting to gather feedback from all
stakeholders.
Staff held a community meeting on June 29, 2015 and invited all interested
stakeholders to provide input regarding the proposed amendments. Staff published the
meeting on the City website and sent emails to developers, lenders, realtors, housing
advocates, citizens who attended the June 8 P&D meeting and local media. A project
website (http://www.cityofevanston.org/planning-zoning/housing/inclusionary-housing-
ordinance/) was developed to provide information on the meeting with details about the
potential amendments proposed at the June 8 meeting. A special email address
(IHO@cityofevanston.org) to gather input from people who were unable to attend the
June 29 meeting and for additional comments from attendees was included on the
webpage. The community meeting was attended by approximately fifty people, including
several representatives from financial institutions, developers and a local architect. The
full list of attendees and comments received at the meeting and via email are posted on
the project website.
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In summary, most of the feedback received at meeting and via email was positive, with
most stakeholders generally agreeing that amendments to the existing Inclusionary
Housing Ordinance are necessary to address Evanston’s housing needs and because
the existing Ordinance did not result in allocation of any new affordable units. While
there was some disagreement on the number/percent of units that should be affordable
and what other sources of revenue to fund affordable units should be pursued to
address the loss of affordable housing in the City, the following were agreed upon by
most stakeholders:
• Expand the Inclusionary Housing Ordinance to cover both for sale
(condominium) and rental residential projects.
• Expand the Ordinance to cover developments with fewer than 25 units (current
requirement)
• Increase the fee-in-lieu of on-site affordable units, particularly for developments
close to transit (TOD areas)
• Provide developer incentives such as density bonuses, with higher densities
allowed closer to transit (TOD areas) for on-site units only
• Expand the rehab program to assist existing landlords to improve existing
housing stock but maintain it at an affordable level
• Develop other policies outside IHO to provide a steady funding mechanism for
affordable housing options and to reduce homelessness.
Proposed Amendments to Inclusionary Housing Ordinance
Based on the feedback received, staff has modified the proposed amendments as
follows:
• Expanding the definition of covered developments to include all new projects with
10 or more units outside of TOD areas and 5 or more units within TOD areas.
(previous proposal was for 10 or more units across the City)
• Include new rental projects and condo conversion projects in addition to all new
for-sale projects covered by current Ordinance (same as previous proposal)
• Differentiating income levels and sales prices for the 10% affordable unit set
aside by TOD and non-TOD areas. (Current ordinance is for 75% at 100% AMI
and 25% at 80% AMI):
o In TOD areas, 50% of units for HHs at 100% AMI and 50% for HHs at
80%
o Outside TOD areas, 50% at 120% AMI and 50% at 80% AMI
• Differentiating income levels and rents for the 10% affordable unit set aside by
TOD and non-TOD areas. (Previous proposal was for 60% AMI for all affordable
units across the City):
o In TOD areas, 50% of units for HHs at 60% AMI and 50% for HHS at 50%
o Outside TOD areas, 50% at 80% AMI and 50% at 60% AMI
• For developments that provide the required affordable housing units on site, the
developments would be entitled to the following bonuses:
Development Bonuses In TOD areas Outside of TOD areas
Density 20% bonus 10% bonus
Height 10% bonus 5% bonus
FAR 10% bonus 5% bonus
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• For developments that provide the required affordable housing units on site,
reduction in parking requirements to:
Parking
requirements
In TOD areas Outside of TOD areas Current parking
requirement
0-1 Bedroom 0.5 parking spaces 0.75 parking spaces 1.25 parking spaces
2 Bedroom 1 parking space 1.25 parking spaces 1.5 parking spaces
3 + Bedrooms 1.25 parking spaces 1.5 parking spaces 2 parking spaces
• Increase the fee-in-lieu of on-site affordable units to $100,000 per unit in TOD
areas and $75,000 outside of TOD areas. (Current Ordinance has a $40,000 fee-
in-lieu option).
• Using the property standards code to establish the minimum square footage for
affordable units based on unit type. (same as previous proposal)
• Increase the percentage of affordable units to 20% of total units for projects
receiving public funds (same as previous proposal)
• Maintain affordability of rental units for twenty-five years. (same as previous
proposal)
• Allow City Council to consider and accept alternative proposal for affordable units
or fees-in-lieu by a developer. (Same as current Ordinance and previous
proposal.)
• Establish a wait list for affordable rental and ownership units that prioritizes
income eligible Evanston residents and people who work in Evanston for the
affordable units. Wait list process would be contracted with one or more non-
profit affordable housing providers working with City Housing staff.
The following developer benefits in the current IHO would be maintained:
• Expedited application process
• Deferral of payment of building and plan review fees for the non-affordable
dwelling units until receipt of the first temporary certificate of occupancy
• Waiver of building permit and plan review fees for the affordable units
The proposed ordinance continues to include the option for developers to offer an
alternative equivalent action or request a reduction in requirements. Any alternatives or
reductions would be considered on a case-by-case basis by City Council.
In addition to strengthening the IHO, staff recommends the City explore impact fees on
large scale commercial developments and single-family developments based on scale
of private projects to assure the City will continue to fund development of affordable
housing and services for at-risk families. Furthermore, staff will at a later date present
additional zoning changes for City Council consideration that may result in increased
supply of affordable housing options throughout the City, such as enabling coach
houses to be rented out to individuals and households independent of the primary
household units on the property.
Background
Evanston lost 40% of housing units affordable to renters at 60% of the area median
income (AMI) and homebuyers at 80% AMI, between 2004 and 2013. This translates to
a unit loss of about 3,300 (Source: Illinois Affordable Housing Planning and Appeal Act).
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Staff research into strategies to address the growing need for affordable housing found
that more 500 communities have inclusionary housing policies that require developers
of new market rate housing to provide affordable units, as well. Inclusionary housing
supports Evanston’s sustainability and livability by providing affordable housing so lower
income Evanston workers can afford to in Evanston. This includes millenials, many of
whom are in relatively low-paying jobs and carry significant student loan debt.
Millennials already comprise 33.2% of the US labor force and will increase as younger
millenials complete their education and enter the workforce. Among millenials who head
a household, over 69% are renters, compared with 36.4% of all US householders that
rent. Inclusionary housing can also provide housing that is affordable to seniors living on
fixed incomes, and help prevent displacement of long-time residents.
.
Legislative History
October 26, 2015 – Planning and Development Committee voted unanimously to
introduce Ordinance 60-O-15, Amendments to the Inclusionary Housing Ordinance.
June 8, 2015 – Planning and Development Committee discussed proposed changes to
the Inclusionary Housing Ordinance 32-O-07 and directed staff to convene a
Community Meeting to gather feedback from stakeholders, including developers,
financial institution representatives, and affordable housing advocates.
April 27, 2015 – Planning and Development Committee discussed proposed
amendments to the Inclusionary Housing Ordinance 32-O-07 recommended by the
Housing and Homelessness Commission and staff.
July 28, 2014 – Planning and Development Committee discussed proposed
amendments to the Inclusionary Housing Ordinance 32-O-07 recommended by the
Housing and Homelessness Commission and staff.
March 26, 2007 – City Council approved the Inclusionary Housing Ordinance 32-O-07
on March 26, 2007.
Attachments
• Proposed Inclusionary Housing Ordinance 60-O-15
• TOD area maps and density bonuses example
• Link to Inclusionary Housing Ordinance Community Meeting Info
http://www.cityofevanston.org/planning-zoning/housing/inclusionary-housing-
ordinance/
• Link to June 8, 2015 P&D Packet Memo and its attachments
http://www.cityofevanston.org/assets/CCAP-20150610.pdf
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10/29/2015
10/21/2015
6/8/2015
4/21/2015
60-O-15
AN ORDINANCE
Amending Portions of City Code Title 5, Chapter 7 to Expand the
Application of the Inclusionary Housing Ordinance
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: Legislative Statement.
At the time of the passage of this ordinance, the City of Evanston observed a
noticeable decline in the diversity of the City’s housing stock as a result of increasing
property values and housing costs, and a reduction in the availability of affordable
housing. With the exception of housing subsidized by the City or other affordable
housing providers, privately developed new residential housing that is being built in the
City is generally not affordable to low and moderate income households.
The City determined that, without intervention, the trend toward increasing
housing prices would result in an inadequate supply of affordable housing for City
residents and local employees, which would have a negative impact on the
sustainability of the City, including employers’ abilities to maintain a local workforce, and
would otherwise be detrimental to the public health, safety and welfare of the City and
its residents.
The City has an existing inclusionary housing ordinance within the City Code of
2012, as amended (herein the “City Code”). Adding additional restrictions will bring
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60-O-15
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more developments within the purview of this affordable housing ordinance and will
better address the housing development issue at hand.
The court in Southwestern Ill. Dev. Auth. v. National City Environmental found
“that a lack of decent housing contributes to urban blight, crime, anti-social behavior,
disease, a higher need for public assistance, reduced tax revenues, and the migration
of workers and their families away from areas which fail to offer adequate, decent,
affordable housing”. 199 Ill.2d 225 at 261 (2002). There is a compelling and legitimate
public interest in requiring residential developments or developments which contain a
residential component to include a certain percentage of dwelling units in a proposed
development to be priced affordably for low and moderate income households or to
make a payment in accordance to the terms of this Chapter. The requirements provided
in the ordinance will allow the City to maintain a diverse population, provide affordable
housing for those who work or live in the City, and will promote the public health, safety,
and welfare of the residents of the City of Evanston.
SECTION 2: Title 5, Chapter 7, “Inclusionary Housing,” of the City Code
is hereby further amended to read as follows:
5-7-1. TITLE.
This chapter shall be titled and referred to as the INCLUSIONARY HOUSING
ORDINANCE.
5-7-2. PURPOSE AND INTENT.
The purpose of this Chapter is to promote the public health, safety, and welfare
of the residents of Evanston by requiring residential developments or
developments which contain a residential component to include a certain
percentage of dwelling units in a proposed development to be priced affordably
for low and moderate income households or to make a payment in accordance
with the terms of this Chapter. Based upon the review and consideration of
reports and analyses of the housing situation in the City, it is apparent that the
diversity of the City's housing stock has declined as a result of increasing
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property values and housing costs, and a reduction in the availability of
affordable housing; and that, with the exception of housing subsidized by the
City, the privately developed new residential housing that is being built in the City
generally is not affordable to low and moderate income households. The City
recognizes the need to provide affordable owner occupied and rental housing to
low and middle-income households in order to maintain a diverse population, and
to provide owner occupied and rental housing for those who live or work in the
City. Without intervention, the trend toward increasing housing prices and rental
rates will result in an inadequate supply of owner occupied and rental affordable
housing units for City residents and local employees, which will have a negative
impact upon the ability of local employers to maintain an adequate local work
force, and will otherwise be detrimental to the public health, safety, and welfare
of the City and its residents. Since the remaining land appropriate for new
residential development within the City is limited, it is essential that a reasonable
proportion of such land be developed into owner occupied dwelling units and
rental units that are affordable to low and moderate income households and
working families.
5-7-3. DEFINITIONS.
For the purposes of administering this Chapter, these definitions shall apply:
AFFORDABILITY
PERIOD, OWNER
OCCUPIED.
The time during which the affordability restrictions
imposed by this Chapter shall apply to owner
occupied affordable dwelling units. Owner
occupied affordable dwelling units covered by this
Chapter shall remain affordable in perpetuity or as
long as allowable by law. The affordability period
begins at the time of first occupancy of the affected
unit.
AFFORDABILITY
PERIOD,
RENTAL.
The time during which the affordability restrictions
imposed by this Chapter shall apply to leased
affordable dwelling units. Leased affordable
dwelling units covered by this Chapter shall remain
affordable for a period of twenty-five (25) years,
after which the requirements of this Chapter cease
to be controlling. The affordability period begins at
the time of first occupancy of the affected
Affordable Dwelling Unit.
AFFORDABLE
DWELLING UNIT.
All owner occupied or leased dwelling units in a
covered development as defined herein.
AFFORDABLE
HOUSING
AGREEMENT.
The document signed by the purchaser or lessee
of an affordable dwelling unit at the time of sale or
lease, along with such other legal documents as
may be required, detailing the affordability
requirements of the affordable dwelling unit.
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~4~
AFFORDABLE
HOUSING,
OWNER
OCCUPIED.
Decent, safe, sanitary housing that is: a) affordable
to "households that meet AMI parameters" as set
forth in this chapter; and b) to be sold only to
"qualified households" as defined herein. The cost
of the mortgage payment and relevant expenses (a
calculation of property taxes, homeowner's
insurance, and, when applicable, condominium or
homeowner association fees) of owner occupied
dwelling units shall not exceed thirty three percent
(33%) of the household's gross annual household
income (the total income of all adults over eighteen
(18) years of age in the household).
AFFORDABLE
HOUSING,
RENTAL.
Decent, safe, sanitary housing that is: a) affordable
to households with AMI parameters set forth in this
chapter; and b) to be leased only to "qualified
households" as defined herein.
APPLICANT. Any developer who applies to the department to
receive approval of a covered development
pursuant to this Chapter.
AREA MEDIAN
INCOME (AMI).
The median income level for the Chicago primary
metropolitan statistical area, as established and
defined in the annual schedule published by the
secretary of the United States Department of
Housing and Urban Development and adjusted for
household size.
CERTIFICATE OF
QUALIFICATION.
A certificate establishing a qualified household's
eligibility to purchase or lease an affordable
dwelling unit. Certificates of qualification shall be
valid for six (6) months.
COMMUNITY
LAND
TRUST.
A private, not for profit corporation which the city
may create or authorize organized exclusively for
charitable, cultural, or other purposes to acquire
and own land for the benefit of the city and low to
middle income persons, including the creation and
preservation of affordable housing.
CONSUMER
PRICE INDEX.
Consumer price index for all urban consumers as
published annually by the United States
department of labor, bureau of labor statistics.
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~5~
COVERED
DEVELOPMENT.
A development containing twenty-five (25) or more
dwelling units in a TOD area or a development
containing ten (10) or more dwelling units outside a
TOD area, on contiguous land under common
ownership or control by an applicant at one
location within the city, when such dwelling units
are to be sold or leased to owner-occupants or
tenants. The term “covered development” and the
regulations contained in this chapter shall not apply
to a development that is designed to provide
affordable dwelling units. The term "covered
development" includes, without limitation, the
following:
(A) A development that is new residential
construction or new mixed use construction with a
residential component.
(B) A development that is the renovation,
repurposing or reconstruction of an existing
multiple-family residential structure that changes
the use from rental to owner occupied units or vice
versa.
(C) A development that will change the use of an
existing building from nonresidential to residential.
(D) A development built in phases.
DEPARTMENT. The Evanston Community Development
Department or any successor agency, unless
otherwise indicated.
DEVELOPER. Any person, firm, corporation, partnership, limited
liability company, association, joint venture, or any
entity or combination of entities that develops
dwelling units, but does not include any
governmental entity.
DIRECTOR. The director of the City of Evanston Community
Development department or his/her designee.
HOUSING
PROVIDER.
A nonprofit entity designated by the city to own
affordable dwelling units.
INCLUSIONARY
HOUSING PLAN.
The plan submitted as part of a planned
development application which details the
development's compliance with the affordable
housing requirements of this chapter.
LOW INCOME
HOUSEHOLD.
For homebuyers: a household with a total income
equal to or below eighty percent (80%) of the AMI.
For renters: a household with a total income equal
to or below 50% of the AMI in TOD areas, and
equal to or below 60% of the AMI in all other areas.
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MARKET RATE
DWELLING
UNITS.
All owner occupied or rental dwelling units in a
covered development that are not affordable
dwelling units as defined herein.
MIDDLE INCOME
HOUSEHOLD.
For homebuyers: a A household with a total
income between eighty percent (80%) and one
hundred twenty percent (120%) of the AMI in TOD
areas, and between 80% and 120% of the AMI in
all other areas. For renters: a household with a
total income between 50% and 60% of the AMI in
TOD areas, and between 60% and 80% of the AMI
in all other areas.
PROPERTY,
RECEIVING
PUBLIC FUNDING
Any residential development or development
containing a residential component, existing or
new, that receives or has received any public
funds.
Public funding is any grant, loan, or subsidy from
any Federal, State or local agency or
instrumentality, including, but not limited to, the
disposition of real property for less than market
value, purchase money financing, construction
financing, permanent financing, the utilization of
bond proceeds and allocations of low income
housing tax credits.
Public funding shall not include the receipt of rent
subsidies pursuant to Section 8 of the United
States Housing Act of 1937, as amended, or an
exemption or abatement of real property taxes or
other such other programs of full or partial
exemption from or abatement of real property
taxation.
PROPERTY,
PRIVATELY
FUNDED.
Any residential development or development
containing a residential component, current or new,
that does not and has not received any public
funds.
QUALIFIED
HOUSEHOLD.
A household whose income has been verified as
meeting the AMI parameters for a household as
detailed in this Chapter and has received a
certificate of qualification from the developer or its
designee per section 5-7-6 of this chapter.
TRANSIT
ORIENTED
DEVELOPMENT
or TOD
A development pattern created around a transit
station that is characterized by higher density,
mixed uses, pedestrian environment, reduced
parking, and a direct and convenient access to the
transit station.
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TOD AREA The area that has the designation for an identified
transit station and the area around it. The district
area provides for development that is compatible
with and supportive of public transit and a
pedestrian-oriented environment.
TRANSIT
STATION
The area including the platform which supports
transit usage and that is owned and/or operated by
the transit agency.
5-7-4. REQUIREMENTS.
(A) General Requirement: For privately funded developments, ten percent
(10%) of the total number of dwelling units in a covered development shall
be affordable dwelling units. For properties receiving public funds, twenty
percent (20%) of the total number of dwelling units in a covered
development shall be affordable dwelling units.
(B) Calculation: To calculate the number of affordable dwelling units required
in a covered development, the total number of proposed dwelling units
shall be multiplied by ten or if applicable, twenty percent (10% / 20%).
When a requirement of this Ordinance results in a fraction, the following
rules apply:
1. Fractions of one-half and more are counted as a whole.
2. Fractions less than one-half are disregarded.
3. The above two rules are also applied in the computation of numbers of
dwelling units.
(C) TOD Areas: A TOD area may or may not be divided into zones of varying
development intensity, as described in this section. Central Street,
downtown, Chicago Avenue, etc. The initial boundaries and zones of each
TOD area are described in Appendix A.
5-7-5. COMPLIANCE PROCEDURES.
(A) Application. The applicant for approval of a covered development shall file
an application for approval of the affordable dwelling unit component of
the development on a form provided by the Community Development
Department and submit it with the application for approval of the
development. The application for development shall not be considered
complete without the information required by this chapter for the affordable
dwelling unit component. The application shall require, and the applicant
shall provide, among other things, general information about the nature
and scope of the covered development, as well as other documents and
information as this chapter and the department may require. The
application shall include the inclusionary housing plan referred to under
subsection (B) of this section.
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(B) Inclusionary Housing Plan. The applicant shall submit an inclusionary
housing plan on or before time of submission of a building permit that
outlines and specifies the covered development's compliance with each of
the applicable requirements of this chapter. The inclusionary housing plan
shall specifically contain, as a minimum, the following information
regarding the covered development:
1. A general description of the covered development.
2. The total number of market rate dwelling units and affordable
dwelling units in the covered development.
3. The number of bedrooms in each market rate dwelling unit and
each affordable dwelling unit.
4. The square footage of each market rate dwelling unit and each
affordable dwelling unit.
5. The general location of each affordable dwelling unit within the
covered development.
6. The pricing schedule for each affordable dwelling unit and each
market rate dwelling unit.
7. The phasing and construction schedule for each market rate
dwelling unit and each affordable dwelling unit.
8. Documentation and plans regarding the exterior and interior
appearances, materials, and finishes of the covered development
and each of its dwelling units.
9. A description of the marketing plan that the applicant proposes to
utilize and implement to promote the sale of the affordable dwelling
units within the covered development.
10. Any proposal to make a cash payment, per section 5-7-8 of this
chapter, or alternative equivalent action, per section 5-7-9 of this
chapter, in lieu of providing affordable dwelling units.
5-7-6. ELIGIBILITY AND PREFERENCE OF HOUSEHOLDS FOR AFFORDABLE
DWELLING UNITS.
(A) Certificate Of Qualification. The developer, or its designee, shall issue a
certificate of qualification to any household the developer, or its designee,
has verified meets the AMI threshold requirements for a "relevant
household" as set forth in this chapter.
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(B) Eligibility.
1. The affordable dwelling units within a covered development which
are for-sale shall be sold only to owner-occupant qualified
households whose primary residence shall be said affordable
dwelling units. and whose
a. TOD Area: For covered developments in a TOD Area, 50% of
units must be sold to households earning up to 100% AMI and 50%
of the units sold to households at 80% AMI, both adjusted for
household size.
b. Outside of TOD Area: For covered developments outside TOD
area, 50% of units must be sold to households earning up to 120%
AMI and 50% of the units sold to households at eighty percent
(80%) AMI, both adjusted for household size. household income
does not exceed one hundred percent (100%) of the AMI adjusted
for household size. At least twenty-five percent (25%) of the
affordable dwelling units shall be sold to qualified households
whose income is eighty percent (80%) of the AMI or less adjusted
for household size.
2. The affordable dwelling units within a covered development for rent
shall be leased only to tenants with qualified households whose
primary residence shall be said affordable dwelling unit.
a. TOD Area: For covered developments in a TOD Area, 50% of
units must be leased to households earning up to 60% AMI and
50% of the units leased to households at 50% AMI, both adjusted
for household size.
b. Outside of TOD Area: For covered developments outside a TOD
Area, 50% of units must be leased to households earning up to
80% AMI and 50% of the units leased to households at 60% AMI,
both adjusted for household size.
(C) Preference. Priority for affordable dwelling units will be given first to
qualified households who currently live in Evanston, or who have lived in
Evanston with a member of a household currently living in Evanston, or
and to households in which the head of the household or the spouse or
domestic partner works in Evanston.
(D) Waiting List. The City may create, or authorize the creation, of waiting
lists of households for affordable housing units in advance of the
construction of those units in order to prioritize households pursuant to
Section 5-7-6 (C) After the affordable units within the covered
development are fully occupied, households can may complete a
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preliminary income screening and request to be placed on a waiting list for
rental and ownership units. The waiting list will be prioritized with current
Evanston residents or with individuals who have lived in Evanston with a
member of a household currently living in Evanston, or and to households
in which the head of the household or the spouse or domestic partner
works in Evanston.
5-7-7. DISTRIBUTION AND ATTRIBUTES OF ON SITE AFFORDABLE DWELLING
UNITS.
(A) Location Of Affordable Dwelling Units. Affordable dwelling units shall be
dispersed among the market rate dwelling units throughout the covered
development.
(B) Phasing Of Construction. In a multiphase d development, all phases shall
include a proportion of affordable dwelling units throughout the covered
development. The affordable dwelling units shall never be the last units to
be built in any covered development.
(C) Exterior Appearance. The exterior appearance of the affordable dwelling
units in any covered development shall be visually compatible with the
market rate dwelling units in the covered development. External building
materials and finishes shall be substantially the same in type and quality
for affordable dwelling units as for market rate dwelling units.
(E) Interior Appearance and Finishes. Affordable dwelling units shall have the
same interior appearance and finishes as basic market rate dwelling units.
(F) Mix of Bedroom Types of Affordable UnitsThe bedroom mix of affordable
dwelling units shall be in equal proportion to the bedroom mix of the market
rate dwelling units within the covered development. If the bedroom mix
creates more options than the number of affordable dwelling units to be built,
the affordable dwelling units shall be built with the greater number of
bedrooms; e.g., if the bedroom mix provides for four (4) options: efficiency,
one bedroom, two (2) bedroom, or three (3) bedroom; but only three (3)
affordable dwelling units are to be built, then a one bedroom, a two (2)
bedroom, and a three (3) bedroom unit shall be built.
(G) Unit Size. Affordable dwelling units shall be similar to market rate dwelling
units with a comparable number of bedrooms and subject to the following
minimum standards for square footage size of the affordable dwelling unit:
Studio 500 square feet
1 Bedroom 750 square feet
2 Bedroom 900 square feet
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3 Bedroom 1,200 square feet
H) Energy Efficiency. Standard components related to energy efficiency,
including, but not limited to, mechanical equipment and plumbing,
insulation, windows, and heating and cooling systems, shall be the same
in market rate dwelling units and affordable dwelling units.
5-7-8. CASH PAYMENT IN LIEU OF PROVIDING AFFORDABLE DWELLING
UNITS.
As of right, an applicant may pay a fee in lieu of building each affordable dwelling
unit required by Section 4 of this chapter for the covered development.
(A) The fee in lieu amount per affordable dwelling unit shall be either one
hundred forty thousand dollars ($100,000 40,000) for units in a TOD area
or seventy-five thousand ($75,000) per affordable dwelling unit in a non-
TOD area. The fee in lieu is subject to annual review and revision by the
city council.
(B) All cash payments received pursuant to this chapter shall be deposited
directly into the affordable housing fund.
(C) Unless otherwise preempted by law, any fee in lieu shall be paid prior to
the issuance of a temporary certificate of occupancy for any dwelling unit
in the covered development.
(D) The in-lieu fee will be calculated at the time the applicant submits an
application for a building permit to the Community Development
department. The fee, as calculated, will be valid for two years following
the date it is calculated by the Community Development department and
cannot be reduced within the two-year period for reduction in number of
units.
5-7-9. ALTERNATIVE EQUIVALENT PROPOSAL.
An applicant may propose to meet the requirements of Section 4 of this chapter
by an alternative equivalent action, subject to the review and approval by the City
Council. A proposal for an alternative equivalent action may include, but is not
limited to, the construction of affordable dwelling units on another site, or
acquisition and enforcement of affordability restrictions on existing market rate
dwelling units so as to render them affordable dwelling units, or fewer on-site
affordable units at prices affordable to households at lower income levels, such
as 30% AMI. Any proposal shall show how the alternative proposed will increase
affordable housing opportunities in the city to an equal or greater extent than
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compliance with the express requirements of this chapter. Such proposals for
alternatives shall be considered on a case by case basis by the City Council and
may be approved at the City Council’s sole discretion, if the City Council
determines that such alternative will increase affordable housing opportunities in
the city to an equal or greater extent than compliance with the express
requirements of this chapter.
5-7-10. REDUCTION OF REQUIREMENTS.
Reduction. If the applicant presents clear and convincing financial evidence to the City
Council that full compliance with Section 4 of this chapter, payment in lieu as per
Section 8 of this chapter, or alternative equivalent action as per Section 9 of this
chapter, or any combination thereof would render the development financially infeasible,
the applicant may seek a reduction in the required number of affordable dwelling units
and/or payment in lieu as to render the project financially feasible. If such a reduction is
requested, a detailed explanation shall be provided which demonstrates the financial
infeasibility of full compliance with the requirements of this chapter.
5-7-11. AFFORDABILITY CONTROLS.
(A) Initial Sale Prices For Affordable Owner Occupied Dwelling Units.
1. Every affordable owner occupied dwelling unit required to be
established under this chapter shall be offered for sale or to a good
faith purchaser to be used for his or her own primary residence.
2. The affordability period with affordable owner occupied dwelling
units shall be for ninety-nine (99) years.
3. At least twenty five percent (25%) of affordable dwelling units shall
be priced so as to be affordable to households eighty percent
(80%) of AMI, shall be eligible to purchase such unit.
3. In calculating the sales prices of affordable dwelling units, the
following relationship between unit size and household size shall be
used to determine the income figure at which affordable housing
payments are calculated:
Unit Size Income Level for Household Size
Efficiency 1 Person
1 Bedroom 2 Persons
2 Bedrooms 3 Persons
3 Bedrooms 4 Persons
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4 Bedrooms 5 Persons
4.. Prices for a minimum of twenty-five percent (25%) of the sale units
shall be calculated on the basis of:
a. Housing payments at or below thirty-three one percent
(3331%) of the household income for a household at eighty
percent (80) the designated income eligibility level (80%,
100% or 120% of AMI)of AMI at the household size
corresponding to the size of the unit;
b. An available fixed rate thirty (30) year mortgage, consistent
with the average rate published from time to time by Freddie
Mac;
c. A down payment of no more than five percent (5%) of the
purchase price;
d. A calculation of property taxes;
e. A calculation of homeowner's insurance; and
f. A calculation of condominium or homeowner association
fees; and
g. A calculation of private mortgage insurance, if applicable.
5.. Prices for up to seventy-five percent (75%) of the affordable sale
units shall be calculated on the basis of:
a. Housing payments at or below thirty-three percent (33%) of
the household income for a household at one hundred
percent (100%) of AMI adjusted for household size;
b. An available fixed rate thirty (30) year mortgage, consistent
with the average rate published from time to time by Freddie
Mac;
c. A down payment of no more than five percent (5%) of the
purchase price;
d. A calculation of property taxes;
e. A calculation of homeowner's insurance; and
f. A calculation of condominium or homeowner association
fees; and
(B) Rental Rates for Affordable Dwelling Units
1. Fifty percent (50%) of the affordable dwelling units within the a
covered development in TOD shall have affordable rental rates at
6050% AMI and the remaining fifty percent (50%) of affordable
dwelling units shall have affordable rental rates at 3060% AMI,
pursuant to the annual rental rate schedule published by the Illinois
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Housing Development Authority. If an uneven number of total
affordable units are in the development, the additional affordable
unit shall be at 50% of the AMI.
2. Fifty percent (50%) of the affordable dwelling units within a covered
development that is not in a TOD area shall have affordable rental
rates at 60% AMI and the remaining 50% of affordable dwelling
units shall have affordable rental rates at 80% AMI, pursuant to the
annual rental rate schedule published by the Illinois Housing
Development authority. If an uneven number of total affordable
units are in the development, the additional affordable unit shall be
at 60% of the AMI.
3. If the most recent edition of the Illinois Housing Development
Authority report indicates a lower AMI than the previous edition, the
maximum allowable rent shall be adjusted accordingly.
4. The affordability period of an affected leased unit begins at the time
of the first occupancy of an affordable unit in the covered
development and continues for twenty-five (25) years, after which
the affordability requirements of this chapter cease to control the
unit.
5. A written lease is required for all leased affordable dwelling units,
except for units in an assisted living residence. Final lease
agreements are the responsibility of the landlord and the
prospective tenant. Tenants are responsible for security deposits
and the full amount of the rent as stated on the lease. All lease
provisions shall comply with applicable laws and regulations. The
landlord shall maintain copies of all leases entered into with a
certified household (including an income certification) and distribute
a copy to the City upon request.
(C) Procedure For Initial Sale Or Lease To The General Public.
1. Sixty (60) days prior to offering any affordable dwelling unit for sale
or rent, the applicant shall notify the department in writing of such
offering. The notice shall set forth the number, size, price, an d
location of affordable dwelling units offered, and shall provide a
description of each dwelling unit's finishes and availability. The
notice shall also include a copy of the inclusionary housing plan,
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and any such additional information the Director may reasonably
require in order to establish compliance with this chapter.
2. The prospective purchaser or lessee shall make application for a
"certificate of qualification" on a form provided by the Director. If the
developer, or its designee, determines an applicant is qualified
pursuant to the requirements of this chapter to purchase or lease
an affordable dwelling unit, he/she shall issue a "certificate of
qualification" to that applicant. An applicant must provide
documents to verify that he or she satisfies these requirements,
including an affidavit that the affordable dwelling unit will be his or
her primary residence and evidence of income, household size, and
residency or employment in Evanston. The developer, or its
designee, shall determine whether or not the prospective purchaser
or lessee satisfies the requirements of this chapter within six ten
(610) business days after receiving the completed application. The
developer shall, upon request by the Director, furnish
documentation to the City to demonstrate compliance with this
section (C).
3. The developer shall not sell or lease any affordable dwelling units
without a valid certificate of qualification for the prospective
purchaser/lessee.
(D) Agreement To Ensure Compliance During The Affordability Period. Prior
to issuance of a building permit for any covered development or
conveyance of title of any dwelling unit in any covered development, the
applicant shall have entered into an agreement with the city regarding the
specific requirements and restrictions imposed by the city council upon the
approved development. The applicant shall agree to execute any and all
documents deemed necessary by the city, including, without limitation,
deed restrictions, restrictive covenants, and other related instruments, to
ensure the continued affordability of the affordable dwelling units in
accordance with this chapter. The agreement shall set forth the
commitments and obligations of the city and the applicant, and shall
incorporate, among other documents, the inclusionary housing plan. If
applicable, the agreement shall also detail the fee in lieu or alternative
equivalent action of providing on site affordable dwelling units as set forth
in Sections 8 and 9 of this chapter respectively.
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Rental Compliance. The developer, or its designee, shall submit an annual
compliance report describing each affordable unit in detail including but
not limited to changes in tenancy, turnovers, and income certifications for
all new tenants upon request of the Director.
(F) Control Of Resale Prices. The maximum sales price, with the exception of
foreclosure sales, permitted on resale of an affordable dwelling unit shall
be based on the following formula:
1. The original purchase price plus:
a. An inflation adjustment of the original purchase price
calculated in accordance with the CPI, using the year of the
prior sale as the base year;
b. Allowances for closing costs and sales commissions paid by
the seller; and
c. The fair market value of approved improvements made to
the unit between the date of original sale and the date of
resale, up to an average of five thousand dollars ($5,000.00)
per year. "Approved improvements" are capital
improvements which add value to the home, prolong its
useful life or adapt it to new uses. Repairs to maintain the
home in good condition are not allowable capital
improvements. A list of general allowable capital
improvements shall be included in the affordability
documents signed by the purchaser.
(G) First Sale After Affordability Period Ends.
1. This subsection (G) shall apply in the event an affordability period
in perpetuity is unlawful or becomes unlawful. Upon the first sale of
an affordable dwelling unit after the affordability period ends, the
seller shall pay to the city out of the sale proceeds a percentage of
the difference between the actual sales price and the current
affordable resale price as determined pursuant to subsection (G) of
this section. Such sums shall be deposited into the affordable
housing fund. The percentage is based upon the number of years
the seller owned and occupied the unit, as follows:
Years of Ownership Share to Affordable Housing Fund
11 to 15 Years 50 Percent
6 to 10 Years 60 Percent
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1 to 5 Years 70 Percent
2. The Director shall determine whether the price and terms of a
resale covered by the preceding paragraph meet the requirements
of this chapter. Upon a finding of compliance, the Director shall
terminate the affordable housing controls and execute a recordable
release of all applicable mortgages and restrictions.
3. If an affordable dwelling unit is sold through a foreclosure or other
court ordered sale, the affordable restrictions are extinguished, but
any remaining net profit shall be returned to the department and
deposited into the affordable housing fund.
5-7-12. COMMUNITY LAND TRUST.
The City may create or authorize a community land trust to effectuate the
purposes of this chapter. Any established or designated land trusts must be
staffed by paid employees and be sufficiently operational, subject to the
discretion of the City.
5-7-13. INCENTIVES FOR APPLICANTS.
For any covered development project that complies with the requirements of this
chapter, the city shall follow the procedures described below and provide the
described incentives:
(A) Expedited Application Process: All applications shall be processed by all
city departments before other residential land use applications regardless
of the original submittal date.
(B) Fee Deferral: All city required fees related to the covered development
shall be for plan review, building permit fees or other similar development
review fees for the non-affordable dwelling units, which are not subject to
a fee waiver per subsection 5-7-13(C), shall be deferred for payment until
the issuance of the first temporary certificate of occupancy for a non-
affordable dwelling unit. The project applicant shall not receive a fee
deferral from payment for any other City fees associated with the covered
development, including but not limited to right-of-way fees, demolition
fees, and fees related to the commercial portion(s) of the development .
(C) Fee Waiver: All projects with a covered development which must comply
with the requirements of this Inclusionary Housing Ordinance shall be
exempt from all plan review, building permit fees or other similar
development review fees for the affordable units. Whenever a project
includes a combination of affordable and market rate housing units, fees
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shall be pro-rated appropriately as determined by the Director and no fees
associated with the commercial portion shall be deferred, if applicable.
The project applicant shall not receive a waiver from payment of any other
fees associated with the covered development, including but not limited to
right-of-way fees, demolition fees, or fees related to the commercial
portion(s) of the covered development. All city required fees that are
specifically related to affordable dwelling units built on the site of the
covered development shall be waived.
(D) Bonuses: Density, height, and FAR (floor area ratio) requirements
provided in Title 6 are hereby amended for covered developments that
provide on-site affordable units, the development is entitled to the
following bonuses:
Development Bonus In TOD Area Outside TOD Area
Density 20% bonus 10% bonus
Height 10% bonus 5% bonus
FAR 10% bonus 5% bonus
(E) Parking: Parking requirements provided in Title 6 are hereby amended for
covered developments that provide on-site affordable units, the parking
requirements for entire development provided in Title 6, Zoning Code,
shall be reduced to:
Parking
Requirements
In TOD Areas Outside TOD Area
0-1 Bedroom 0.5 parking spaces 0.75 parking spaces
2 Bedrooms 1 parking space 1.25 parking spaces
3+ Bedrooms 1.25 parking spaces 1.5 parking spaces
5-7-14. ENFORCEMENT.
(A) The provisions of this chapter shall apply to all agents, successors and
assignees of an applicant.
(B) The City may institute injunction, mandamus, or any other appropriate
legal actions or proceedings for the enforcement of this chapter. In
addition, any person, firm, or entity, whether as principal, agent, employee
or otherwise, who violates, disobeys, omits, neglects, or refuses to comply
with or resists the enforcement of any of the provisions of this chapter
shall be fined not less than two hundred dollars ($200.00) nor more than
five hundred dollars ($500.00) for each offense. Each day such violation or
failure to comply is permitted to exist after notification thereof shall
constitute a separate offense.
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5-7-15. ADMINISTRATION.
In order to ensure compliance with the provisions of this chapter, the City may
utilize a maximum of fifteen percent (15%) each year of funds from the affordable
housing fund for administration.
5-7-16. SEVERABILITY.
The provisions and sections of this chapter shall be deemed separable, and the
invalidity of any portion of this chapter shall not affect the validity of the
remainder.
SECTION 3: The findings in this Ordinance, and the Legislative Record,
are declared to be prima facie evidence of the law of the City of Evanston, and shall be
received in evidence as provided by the Illinois Compiled Statues, and the courts of the
State of Illinois.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: In the event of any conflict between the terms and conditions
of this Ordinance 60-O-15 and the terms of the Zoning Ordinance, Ordinance 60-O-15
shall supersede, prevail and dictate the law of the City of Evanston until such time as
the Zoning Ordinance is amended to address the regulations set forth herein. All other
regulations not addressed within this Ordinance 60-O-15 shall remain in full force and
effect in the City Code.
SECTION 6: This ordinance shall become effective on January 1, 2016.
All completed applications for building permit, for developments needing no zoning
relief, and all completed applications for a variance or special use permit, received after
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January 1, 2016 shall be subject to all provisions contained herein. Those completed
applications received prior to January 1, 2016 shall be subject to the provisions of the
preceding City Code provisions and exempted from the amended and additional
provisions provided herein.
Introduced: _________________, 2015
Adopted: ___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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Brummel St
Howa rd S t
Mulford St
Case Pl
Clyde Ave0 140 28070Feet ¯Howard St. TOD Area1/8 mile from CTA Station + prop. within 1/4 mile from Station and with frontage along Chicago Ave
Property within TOD area
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Permitted
Existing
Maximum w/
Site Dev.
Allowance
Proposed bonus w/ affordable
housing on site Permitted
Existing
Maximum w/
Site Dev.
Allowance
Proposed bonus w/ affordable
housing on site
Density 300 sq.ft. /DU 400 sq. ft. / DU
FAR 4.5 8 8.45 (10% increase)5.4 6 6.54 (10% increase)
Height 85'170'-220'178.5'- 228.5' (10% increase)105'145'155.5' (10% increase)
Parking Requirement
0-1BD-1.25; 2BD-
1.5; 3BD+=2 0-1BD=0.5; 2BD=1; 3BD+ = 1.25
0-1BD-1.25; 2BD-
1.5; 3BD+=2 0-1BD=0.5; 2BD=1; 3BD+ = 1.25
Permitted
Existing
Maximum w/
Site Dev.
Allowance
Proposed bonus w/ affordable
housing on site Permitted
Existing
Maximum w/
Site Dev.
Allowance
Proposed bonus w/ affordable
housing on site
Density
1500 sq. ft. for
first 4 units + 800
sq. ft. for each
additional unit 20% bonus 40% bonus (20% increase)900 sq. ft. /DU 20% bonus 40% bonus (20% increase)
FAR N/A N/A N/A 2 3 3.2 (10% increase)
Height 50 ft. / 5 stories 62'67' (10% increase)40' / 3 st.52'56' (10% increase)
Parking Requirement
0-1BD-1.25; 2BD-
1.5; 3BD+=2 0-1BD=0.5; 2BD=1; 3BD+ = 1.25 0-1BD=0.5; 2BD=1; 3BD+ = 1.25
Permitted
Existing
Maximum w/
Site Dev.
Allowance
Proposed bonus w/ affordable
housing on site Permitted
Existing
Maximum w/
Site Dev.
Allowance
Proposed bonus w/ affordable
housing on site
Density
1500 sq. ft. for
first 4 units + 800
sq. ft. for each
additional unit 20% bonus 30% bonus (10% increase)900 sq. ft. /DU 20% bonus 30% bonus (10% increase)
FAR N/A N/A N/A 2 3 3.1 (5% increase)
Height 50 ft. / 5 stories 62'64.5' (5% increase)40' / 3 st.52'54' (5% increase)
Parking Requirement
0-1BD-1.25; 2BD-
1.5; 3BD+=2
0-1BD=0.75; 2BD=1.25; 3BD+ =
1.5 0-1BD=0.75; 2BD=1.25; 3BD+ = 1.5
Examples of Proposed Developer Incentives
R5 B1a
D3 D4
Outside of TOD Areas
TOD Areas
R5 B1a
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