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CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, December 14, 2015 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee meets at 7:15 p.m. City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS (I)Roll Call – Begin with Alderman Grover (II)Mayor Public Announcements and Proclamations Report on Evanston Own It Holiday Food and Toy Distribution (III)City Manager Public Announcements Kwanzaa Celebration, December 26, 2015 First Night Evanston, December 31, 2015 Update on Canal Shores Golf Course Update Report on Nuisance Properties Holiday Trash Collection Schedule (IV)Communications: City Clerk (V)Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI)Special Order of Business: Retirement of Alderman Jane Grover (VII)Consent Agenda: Alderman Rainey (VIII)Report of the Standing Committees1 of 516 City Council Agenda December 14, 2015 Page 2 of 10 Administration & Public Works - Alderman Grover Planning & Development - Alderman Tendam Human Services - Alderman Grover (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Resolution 126-R-15, Recognizing Retirement of Alderman Jane Grover Staff recommends approval of commendatory Resolution 126-R-15 for Alderman Jane Grover’s years of service as a member of the Evanston City Council. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting November 23, 2015 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through November 15, 2015 $2,700,861.89 City of Evanston Payroll through November 29, 2015 $2,645,321.35 (A2) FY2015 City of Evanston Bills – December 15, 2015 $4,637,276.57 Credit Card Activity for period ending October 31, 2015 $ 179,418.31 For Action 2 of 516 City Council Agenda December 14, 2015 Page 3 of 10 (A3.1) Approval of Contract with Kenny Construction Company for Large Diameter Sewer Rehabilitation – Mulford Street Extension (Bid 15-61) Staff recommends that City Council authorize the City Manager to execute a contract in the amount of $624,802 with Kenny Construction Company (2215 Sanders Road Suite 400, Northbrook, IL) for the Large Diameter Sewer Rehabilitation – Mulford Street Extension, contingent upon receiving the appropriate loan funding from the Illinois Environmental Protection Agency (IEPA). IEPA loan funding for this work will be routed through the Sewer Fund, Capital Improvement Account 513.71.7420.65515-733114, which has an FY 2016 budget allocation of $980,000 for this project. For Action (A3.2) Approval of Contract with ESI Consultants Ltd. for Isabella Street Bridge Deck Rehabilitation Project (RFP 15-48) Staff recommends that City Council authorize the City Manager to execute an agreement for Engineering Design Services related to the Isabella Street Bridge Deck Rehabilitation Project (RFP 15-48) with ESI Consultants Ltd. (1979 N. Mill Street, Suite 100, Naperville, IL) in the amount of $34,800. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515 – 416439). For Action (A3.3) Approval of Contract for the Management and Operations of Three Self- Park Facilities with SP+ Municipal Services (RFP #15-65) Staff recommends that City Council authorize the City Manager to execute a contract for the management and operations of three City-owned Self-Park Facilities with SP+ Municipal Services (200 E Randolph Street, Suite 5475, Chicago, IL) for 2016 in the amount of $1,508,500, and for the second year 2017, in the amount of $1,490,925 with two one year optional extensions. This represents a reduction of nearly $140,000 from the 2015 cost. The three self- park facilities are Maple Ave Parking Garage, Sherman Ave. Parking Garage and Church St. Parking Garage. Funding will be provided by the Parking Fund (Accounts 505.19.7025.62400, 505.19.7036.62400; and 505.19.7037.62400.) For Action (A3.4) Approval of Agreement for City Wide Rodent Control Services with Rose Pest Solutions (RFP 15-58) Staff recommends City council authorize the City Manager to execute an agreement with Rose Pest Solutions for the provision of rodent control services to residences in Evanston in the amount of $22,880.00 for the period of February 1, 2016 to February 1, 2017. Funding is provided by Licensed Pest Control Services Account 100.24.2435.62495. For Action 3 of 516 City Council Agenda December 14, 2015 Page 4 of 10 (A3.5) Approval of Police/Fire Headquarters Data Center Emergency Construction Agreement with Nesko Design/Build Electric Staff recommends the City Council authorize the City Manager execute an agreement for Police/Fire Headquarters Data Center Emergency Construction Services in the amount of $159,708 with Nesko Design/Build Electric (3111 S. 26th Avenue, Broadview, IL). Funding will be provided by the Capital Improvement Program General Obligation Bonds (Account 415.40.4116.65502 – 415179) and from E911 Funds (Account 205.22.5150.65625). This is an emergency project and was not budgeted in 2015. For Action (A3.6) Approval of Single Source Service Agreement with Motorola, Inc. for 911 Center Staff recommends that City Council authorize the City Manager to execute the renewal of the annual single source Service Agreement with Motorola, Inc. (1309 East Algonquin Road., Schaumburg, IL) for the amount of $79,386.36. The Agreement is effective from January 1, 2016 through December 31, 2016. Funding is provided by the Emergency Telephone System Account (205.22.5150.62509). For Action (A3.7) Approval of Renewal of Single Source Building Automation Service Agreement for HVAC Systems with Schneider Electric Staff recommends that City Council authorize the City Manager to execute a three year, single source service agreement for the Building Automation System (BAS) with Schneider Electric, (17475 Palmer Blvd., Homewood, IL) in the amount of $25,752 for FY 2016, $26,436 for FY 2017 and $27,132 for FY 2018 to cover hardware/software and service visits for HVAC systems in 8 City buildings. Funding is provided by Facilities Service Agreements Account (100.26.2677.62509). For Action (A3.8) Approval of Expenditure of Public, Education & Government (PEG) Funds to Evanston/Skokie School District 65 and Evanston Township High School District 202 Staff recommends City Council authorization for expenditure of $71,017.97 in Public, Education & Government (PEG) Funds for equipment purchases for the Education Channels for fiscal year 2015. Fund distribution is for $39,017.97 to District 202 and $32,000 to District 65. Expenses will be charged to account 100.15.1510.64004 – PEG Fund Distribution For Action 4 of 516 City Council Agenda December 14, 2015 Page 5 of 10 (A3.9) Approval of Service Agreement for the 2015 Certificate of Rehabilitation Program with James B. Moran Center for Youth Advocacy Staff recommends that City Council authorize the City manager to execute an agreement with the James B. Moran Center for Youth Advocacy (1123 Emerson, Suite 203 Evanston, IL) to provide legal services for not less than 9 Evanston residents to secure certificates of rehabilitation in an amount not to exceed $30,000. Funding for this agreement is provided by a $30,000 allocation approved in City’s 2015 Community Development Block Grant budget. For Action (A4) Approval of Proposed 2016 City Council Meeting Dates Staff recommends that City Council approve the 2016 City Council meeting dates. For Action (A5) FY2015 3rd Quarter Financial Report Staff recommends City Council accept and place on file the FY2015 3rd Quarter Financial Report. For Action: Accept and Place on File (A6) 2015 Post Bond Issuance Report Staff recommends the City Council review and place the 2015 Post Bond Issuance Report on file. For Action: Accept and Place on File (A7) Resolution 125-R-15 Authorizing the Transfer of Motor Fuel Tax Funds for General Maintenance of Streets Staff recommends City Council adoption of Resolution 125-R-15 which authorizes the transfer $700,000 of Motor Fuel Tax Funds for general maintenance of streets by City forces. The fund transfer was approved as part of 2015 budget. For Action Staff recommends review and adoption by the City Council of the following twelve (12) abatement resolutions (Items A8.1 to A8.12). The Resolutions will abate (decrease) the amount of the 2015 property tax levy needed to retire the outstanding general obligation debt. Generally, abated debt amounts are funded through sources other than property taxes such as TIF incremental revenue, water/sewer receipts, and parking garage revenues. The City’s total abatement for 2015 is $8,884,363. (A8.1) Resolution 105-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 105-R-15 abatement for General Obligation Bonds, Series 2006. For Action 5 of 516 City Council Agenda December 14, 2015 Page 6 of 10 (A8.2)Resolution 107-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 107-R-15 abatement for General Obligation Bonds, Series 2007. For Action (A8.3) Resolution 108-R-15 General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 108-R-15 abatement for General Obligation Bonds, Series 2008B. For Action (A8.4) Resolution 109-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 109-R-15 abatement for General Obligation Bonds, Series 2008C. For Action (A8.5) Resolution 111-R-15 General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 111-R-15 abatement for General Obligation Bonds, Series 2010B. For Action (A8.6) Resolution 112-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 112-R-15 abatement for General Obligation Bonds, Series 2011A. For Action (A8.7) Resolution 113-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 113-R-15 abatement for General Obligation Bonds, Series 2012A. For Action (A8.8) Resolution 114-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 114-R-15 abatement for General Obligation Bonds, Series 2013A. For Action (A8.9) Resolution 115-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 115-R-15 abatement for General Obligation Bonds, Series 2013B. For Action (A8.10)Resolution 116-R-15 General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 116-R-15 abatement for General Obligation Bonds, Series 2014A. For Action 6 of 516 City Council Agenda December 14, 2015 Page 7 of 10 (A8.11)Resolution 110-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 110-R-15 abatement for General Obligation Bonds, Series 2015A. For Action (A8.12)Resolution 106-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 106-R-15 abatement for General Obligation Bonds, Series 2015B. For Action (A9) Approval of Revisions to Street Sweeping Schedule The Parking & Transportation Committee and staff recommend revising the City’s street sweeping schedule in order to encourage compliance, ensure the streets are cleaned of seasonal organic matter, and create clearer communication to residents, visitors, and workers. This item was held until the December 14, 2015 meeting to permit additional discussions regarding the street cleaning needs of various neighborhoods in Evanston. For Action (A10) Ordinance 166-O-15: Revision to Snow Emergency Parking Restrictions Staff requests adoption of Ordinance 166-O-15, which amends City Code Subsection 10-4-13(D)(2) to allow Snow Emergency Parking Restrictions throughout the year during declared Snow Emergencies. Staff recommends suspension of the rules in order to finalize rules for snow emergency to be conveyed on new street signage that will be in development in December 2015/January 2016. For Introduction and Action (A11) Ordinance 115-O-15: Authorizing the Sale of Used Copiers Owned by the City of Evanston Staff recommends City Council adoption of ordinance 115-O-15, which authorizes the sale of 24 surplus copiers to Arcoa Group/Midwest Copier Exchange for $1,975. For Introduction (A12) Ordinance 159-O-15, Authorizing the Sale of Surplus Property: Fleet Vehicles Staff recommends that City Council adopt Ordinance 159-O-15 which directs the City Manager to offer the sale of vehicles owned by the City through public auction. These auctions include venues such as America’s Auto Auction and/or other live auctions, as well as other online auctions as these vehicles become available. For Introduction 7 of 516 City Council Agenda December 14, 2015 Page 8 of 10 PLANNING & DEVELOPMENT COMMITTEE (P1) Approval of Vacation Rental License for 1890 Maple Avenue, Unit # 404E City staff recommends approval of a vacation rental license for a guest apartment in the E2 Apartments, Unit #404E for the property located at 1890 Maple Avenue. . For Action (P2) Ordinance 161-O-15, granting a Special Use for a Commercial Indoor Recreation Facility, North Shore Athletics, at 614 Dempster Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 161-O-15 granting special use approval for a Commercial Indoor Recreation facility, North Shore Athletics, at 614 Dempster Street in the B2 Business District and oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Suspension of the Rules is requested for Introduction and Action by City Council on December 14, 2015. . For Introduction and Action (P3) Ordinance 154-O-15, Zoning Ordinance Text Amendment – Addition of Rentals to the Automobile and Recreational Vehicle Sales Use The Plan Commission and staff recommend adoption of the Zoning Ordinance Text Amendment to add Rentals to the Automobile and Recreational Vehicle Sales Use and update “Automobile” to “Motor Vehicle”. The proposed amendment will ensure that motor vehicle and truck rental uses are accounted for within the Zoning Code and allowed in the same manner as motor vehicle and recreational vehicle sales uses. . For Introduction (P4) Ordinance 165-O-15, Zoning Ordinance Text Amendment – Modifications to Which Structures and Surfaces are Included in the Calculation of Maximum Impervious Surface Coverage and Building Lot Coverage Regulations The Plan Commission and staff recommend adoption of the Zoning Ordinance Text Amendment to modify which deck structures and surfaces are included in the calculation of maximum impervious surface coverage and building lot coverage calculations. . For Introduction 8 of 516 City Council Agenda December 14, 2015 Page 9 of 10 ECONOMIC DEVELOPMENT COMMITTEE (O1) Approval of Downtown Evanston FY2016 Request for Budget Contribution Share The Economic Development Committee and staff recommend City Council approval of funding for Downtown Evanston as follows: 1) $370,000 from the Special Service Area # 4 (SSA #4) for downtown operations and maintenance; 2) $98,670 equally split equally between the Washington National TIF and the Economic Development Fund for additional maintenance contract reimbursements; and 3) $98,000 from the Economic Development Fund for supplemental marketing and economic development activities. . For Action (O2) Approval of Storefront Modernization Program Application for 2200 Green Bay Road, Northstar Heating and Cooling The Economic Development Committee and staff recommend approval for financial assistance through the Storefront Modernization Program to 2200 Green Bay Road in an amount not to exceed $10,000. Funding is provided by the Economic Development Fund’s Business District Improvement Account (225.21.5300.65522). For Action (O3) Approval of Storefront Modernization Program Application for 1806 Church Street The Economic Development Committee and staff recommend approval of financial assistance through the Storefront Modernization Program to 1806 Church Street., LLC, owner of 1806 Church Street in an amount not to exceed $50,000. Funding is provided by the Economic Development Fund’s Business District Improvement Account (225.21.5300.65522). . For Action (O4) Approval of Storefront Modernization Program Application for Dance Center Evanston, 1934 Dempster Street The Economic Development Committee and staff recommend approval for financial assistance through the Storefront Modernization Program to Dance Center Evanston, 1934 Dempster Street, in an amount not to exceed $50,000. Funding is provided by the Economic Development Fund’s Business District Improvement Account (225.21.5300.65522). . For Action 9 of 516 City Council Agenda December 14, 2015 Page 10 of 10 (O5) Approval of Storefront Modernization Program Application for Sketchbook Brewing Company, 821 Chicago Avenue The Economic Development Committee and staff recommend approval for financial assistance, through the Storefront Modernization Program, to Sketchbook Brewing Company at 821 Chicago Avenue in an amount not to exceed $2,319.83. Funding is provided by the Economic Development Fund’s Business District Improvement Account (225.21.5300.65522). . For Action (O6) Resolution 118-R-15, Evanston Entrepreneurship Support for Sunshine Enterprises Staff and the Economic Development Committee recommend City Council approve Resolution 118-R-15 authorizing the City Manager to negotiate and execute a grant agreement with Sunshine Gospel Ministries, an Illinois not-for- profit corporation, d/b/a “Sunshine Enterprises” for an amount not to exceed $50,000 to help facilitate business creation opportunities for primarily low- and moderate-income Evanston residents. Funding is provided by the Community Development Block Grant’s Economic Development Fund (215.21.5260.63064), which has $275,457.33 reserved for economic development projects. . For Action MEETINGS SCHEDULED THROUGH JANUARY 11, 2015 Upcoming Aldermanic Committee Meetings Wed, Dec 16 6:30 pm M/W/EBE Advisory Committee Fri, Dec 18 7 am Housing & Homelessness Commission Mon, Jan 4 6 pm Rules Mon, Jan 4 7:30 pm Human Services Thurs, Jan 7 7 pm Housing & Homelessness Commission Mon, Jan 11 6 pm A&PW, P&D, City Council Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 10 of 516 For City Council meeting of December 14, 2015 Item SP1 Resolution 126-R-15: Commending Alderman Jane Grover For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Subject: Resolution 126-R-15 Date: December 4, 2015 Recommended Action: Staff recommends approval of commendatory Resolution 126-R-15 for Alderman Jane Grover’s years of service as a member of the Evanston City Council. Summary: The City Council expresses great appreciation to Alderman Grover for her service to the City, and regrets the occasion of her retirement owing to her appointment as Outreach Principal at the Chicago Metropolitan Agency for Planning. ------------------------------------------------------------------------------------- Attachments: Resolution 126-R-15 Memorandum 11 of 516 12/4/2015 126-R-15 A RESOLUTION Upon the Occasion of the Retirement of Alderman Jane Grover WHEREAS, Jan Grover served as Alderman of the Seventh Ward of the City of Evanston during the years 2009 through 2015; and WHEREAS, Alderman Grover served as a member of the following Boards, Commissions, Committees and Panels: Administration & Public Works; Planning & Development; Human Services; Rules; Economic Development; City- School Liaison Committee; 911 Emergency Telephone System; and Lighthouse Landing; and WHEREAS, Alderman Grover has served the citizens of her ward and the entire City with distinction, giving freely of her time, energy and ability, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Council does hereby express great appreciation to Alderman Grover for her service to the City, and regrets the occasion of her retirement. SECTION 2: That a copy of this Resolution, executed by the Mayor and attested to by the City Clerk, be sent to Alderman Grover. Attest: Elizabeth B. Tisdahl, Mayor Rodney Greene, City Clerk Adopted: , 2015 12 of 516 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, November 23, 2015 7:35pm Roll Call: Alderman Tendam Alderman Grover Alderman Rainey Alderman Miller Alderman Fiske Alderman Braithwaite Alderman Wynne Alderman Wilson Alderman Holmes Presiding: Mayor Elizabeth B. Tisdahl Mayor Tisdahl called the Regular Meeting of the City Council to order at 7:35 pm after the Roll Call determined a quorum was represented. Mayor Public Announcements and Proclamations: • Delta Sigma Theta Sorority Inc. Evanston North Shore Alumnae Chapter “Red and White Day” on November 23, 2015 • Announced the locations where everyone can drop off toy and food donations, and the different ways to donate (via mail or the web) • Announced the invitation she received to have dinner with a Syrian Refugees last Friday. Expressed the appreciation the refugees had for the City of Evanston’s residents, workers and schools. City Manager Public Announcements: • Promotion of Captain Paul Polep to Fire Department Division Chief Deputy City Clerk Terrier performed the swearing-in after an introduction for the Captain by Chief Klaiber • Promotion of Sergeant Melissa Sacluti to Police Commander Deputy City Clerk Terrier performed the swearing-in after an introduction for the Sergeant by Chief Eddington • Shop Evanston for the Holidays & Small Business Saturday, November 28 Johanna Nyden Leonard, Economic Development Division Manager, & Cindy Plante, Economic Development Specialist gave a brief presentation which included a short video of the events and Evanston Small Businesses that will be participating in the Small Business Saturday event. • Holiday Trash Collection Schedule Paul D’Agostino, Environmental Services Bureau Chief, announced 13 of 516 City Council Agenda November 23, 2015 Page 2 of 9 the schedule for trash and recycling pick-up for the Thanksgiving holiday. • Snow Plan Presentation Jim Maiworm, Infrastructure Maintenance Bureau Chief, gave a brief presentation on what to expect this winter season, he also announced the time frame and order of how street cleaning and sidewalk cleaning will be performed. • City Department Organizational Update • Marty Lyons, Assistant City Manager/CFO, announced the updates for the City Manager’s Office and the departments moving in and out under that division. • Ericka Storlie, Deputy City Manager/Director Admin. Services, announced her goals and changes for the Admin Services Division. • Dave Stoneback, Director of Public Works Agency, he introduced the removal of two departments and how they were replaced by the Public Works Agency. He did a brief walk through of what departments were under the Public Works Agency. • Evonda Thomas-Smith, Director of Health and Human Services, had brief changes and introduced the two division managers. • Mark Muenzer, Director of Community Development, explained what departments were under his division and the new positions available in the near future. • Gregory Klaiber, Fire Chief, introduced the three new division leads for the Fire Department. City Clerk Communications: No communications. Public Comment: 1. Elizabeth Meatins – Gave her opinion to the Council about why they should approve ORD 60-O-15, Amendments to the Inclusionary Housing Ordinance 2. Barbara Sittler – Spoke about why she is in approval of ORD 60-O-15. 3. Fr. Robert Oldershaw – Thanked the Council and Staff for all the hard work put into ORD 60-O-15 and to approve the ORD. 4. Bart Hirsch – Urged the Council to approve the ORD 60-O-15. 5. Margherita Andreotti – Spoke of her support for ORD 60-O-15. 6. Pamela McKenzie – Thanked the Council and Staff for their hard work and why Council should approve ORD 60-O-15. 7. Sue Sowle – Gave her opinion why Council should approve the ORD 60-O-15. 8. Brian Nielsen – Spoke on why the Council should approve the ORD 60-O-15. 9. Carlis B. Sutton – Gave his opinion why the Council should approve the ORD 60-O-15. 10. Michael Tannen – Gave a brief presentation on what the EPL 2015 Tax Levy ORD 139-O-15, and urged the Council to vote for the ORD. 11. Anne Heinz – Spoke on ORD 60-O-15 and why the Council should VOTE YES. 12. Trudi Davis – Spoke briefly on why there should be a vote of YES for ORD 60-O-15. 13. Bret Lortie – Spoke on why Council should vote YES for ORD 60-O-15. 14. Richard Ashley – Spoke on why the Council should vote for the ORD 60-O-15. 15. Betty Landis - Spoke on why the Council should vote for the ORD 60-O-15. 16. Rick Kinnebrew - Spoke on why the Council should vote for the ORD 60-O-15. 17. Robert Tredray - Spoke on why the Council should vote for the ORD 60-O-15. 18. Brendan Saunders - Spoke on why the Council should vote for the ORD 60-O-15. 14 of 516 City Council Agenda November 23, 2015 Page 3 of 9 19. Betty Ester - Spoke on why the Council should vote for the ORD 60-O-15. 20. Valierie Gherold – Spoke about her property located at 2047 Asbury, and about being on the list of problem properties in Evanston. She also requested that her property be taken off the list. SPECIAL ORDER OF BUSINESS (SP1) Approval of Emerson/Ridge/Green Bay Pedestrian Street Light Options Staff recommends City Council select a preferred pedestrian light style to be incorporated into the Emerson/Ridge/Green Bay Road Intersection Improvements to be bid by the Illinois Department of Transportation in March 2016 for construction beginning May 2016. Staff will give a presentation of the various options available. For Action - APPROVED CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting November 9, 2015 For Action - APPROVED ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through November 1, 2015 $2,581,399.48 (A2) FY2015 City of Evanston Bills – November 24, 2015 $4,925,231.66 For Action - APPROVED (A3.1) Approval of Contracts for Water Treatment Chemicals for FY2016 (Bid 15- 57) Staff recommends that City Council authorize the City Manager to execute contracts with the following five vendors to supply water treatment chemicals in response to Bid 15-57: 1) Univar USA (8201 S 212th St, Kent, WA) in the amount of $148,844.50 to supply aluminum sulfate (alum); 2) Alexander Chemical (1901 Butterfield Road, Downers Grove, IL) in the amount of $35,063 to supply chlorine; 3) Mosaic-Fishhawk (13830 Circa Crossing Dr, Lithia, FL) in the amount of $123,600 to supply HFS acid (fluoride); 4) Polydyne Inc. (One Chemical Plant Road, Riceboro, GA) in the amount of $19,200 to supply polymer; and 5) Carus Corporation (315 Fifth Street, Peru, IL) in the amount of $91,744.80 to supply blended phosphate. The total of these proposed purchases is $418,452.30. Funding is provided by the Water Fund. For Action - APPROVED (A3.2) Approval of Purchase of Insurance/Renewals for Property, Excess Liability & Excess Worker’s Compensation for Fiscal Year 2016 15 of 516 City Council Agenda November 23, 2015 Page 4 of 9 Staff recommends City Council approval to purchase the outlined policies at a total cost of $531,440. The policies will renew all insurance coverage for the City for Fiscal Year 2016. All coverage exclusive of Worker’s Compensation is budgeted at $490,000, and Worker’s Compensation is budgeted at $130,000, for a FY2016 total of $620,000. Funding is provided by the Insurance Fund Business Unit 7800, Object Codes 62615 & 66044. For Action - APPROVED (A3.3) Approval of Contract with Bolder Contractors, Inc. for Sheridan Road Water Main Lining (Bid No. 15-60) Staff recommends City Council authorize the City Manager to execute a contract for the Sheridan Road Water Main Lining with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL) in the amount of $3,767,440. Funding will be provided from the Water Fund (Account 513.71.7330.65515 – 415450). For Action - APPROVED (A3.4) Approval of Agreement with the Youth Job Center of Evanston Inc. for 2015-16 Building Career Pathways to Sustainable Employment Program Staff recommends that City Council authorize the City Manager to execute the 2015 agreement with the Youth Job Center of Evanston Inc. (YJC) (1114 Church Street, Evanston, IL) to provide fifteen disconnected and unemployed young adults who are low to moderate income Evanston residents (ages 18-25) with a career pathway plan that leads to educational/work trade certification, etc., in an amount not to exceed $80,000 for FY 2015-16. Funding is budgeted in Parks, Recreation and Community Services, Account 100.30.3215.62490. For Action - APPROVED (A3.5) Approval of Increased Allocation for a Back-up Building Inspection and Plan Review Services Contract (SAFEbuilt) Staff recommends City Council authorization for the City Manager to execute an increase to the back-up Building Inspection and Plan Review Services contract agreement from $20,000 to a not to exceed amount of $40,000 with SAFEbuilt, Inc. (3755 Precision Drive, Suite 140, Loveland, CO). The FY 2015 cost of back-up plan review and inspection services is expected to exceed the allocated budget amount of $25,000. The additional expense will be covered by a residual balance in designated Community Development Department accounts. For Action - APPROVED (A3.6) Approval of Emergency Engineering Services for Police/Fire Headquarters Data Center Staff recommends approval of agreement for engineering services for 16 of 516 City Council Agenda November 23, 2015 Page 5 of 9 emergency improvements to the Police/Fire Headquarters Data Center in the amounts of $24,500 with McGuire Engineers (300 South Riverside Plaza, Suite, 1650, Chicago, IL). Funding is provided by FY2015 Facilities Contingency Account (415.26.4150.62145.415179). For Action - APPROVED (A3.7) Approval of Emergency UPS Pre-Purchase for Police/Fire Headquarters Data Center Staff recommends approval of an emergency pre-purchase for contractor reassignment of a new 40kVA UPS (uninterruptible power supply) unit for the Police/Fire Headquarters Data Center in the amount of $40,850 from Kramer Datapower Inc. (530 Keystone Drive, Warrendale, PA). Funding is provided by FY2015 Facilities Contingency Account (415.26.4150.65502.415179). For Action - APPROVED (A4) Approval of Change Order #1 with Havey Communications for Emergency Lighting and Sirens (Bid #13-15) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the purchase of emergency lighting, sirens and after-market products and services with Havey Communications Inc., (28835 Herky Drive # 117, Lake Bluff, IL). This Change Order will expand the scope of the contract to include the installation of equipment for 4 additional police vehicles purchased in 2015. The cost of this change order is not to exceed $28,904. Funding is provided by the Fleet Maintenance Fund (600.26.7710.65060). For Action - APPROVED (A5) Approval of Revisions to Street Sweeping Schedule The Parking & Transportation Committee and staff recommend revising the City’s street sweeping schedule in order to encourage compliance, ensure the streets are cleaned of seasonal organic matter, and create clearer communication to residents, visitors, and workers. For Action – HELD IN COMMITTEE FOR DEC. MEETING (A6) Resolution 104-R-15: Fiscal Year 2016 Budget of the City of Evanston Staff recommends that City Council adopt Resolution 104-R-15 adopting the FY 2016 Budget of the City of Evanston, in the amount of $304,494,806. For Action - APPROVED (A7) Ordinance 136-O-15: City of Evanston 2015 Tax Levy Staff requests adoption of Tax Levy Ordinance 136-O-15, which levies the annual property tax for General Fund Operations, Illinois Municipal 17 of 516 City Council Agenda November 23, 2015 Page 6 of 9 Retirement Fund, Police and Fire Pension Funds, and General Assistance Fund. This ordinance was introduced at the October 24, 2015 City Council meeting. For Action - APPROVED (A8) Ordinance 137-O-15: 2015 Special Service Area #4 Tax Levy Staff requests adoption of Tax Levy Ordinance 137-O-15, which levies the annual property tax for Special Service Area #4. This ordinance was introduced at the October 24, 2015 City Council meeting. For Action - APPROVED (A9) Ordinance 138-O-15: 2015 Special Service Area #6 Tax Levy Staff requests adoption of Tax Levy Ordinance 138-O-15, which levies the annual property tax for Special Service Area #6. This ordinance was introduced at the October 24, 2015 City Council meeting. For Action - APPROVED (A10) Ordinance 139-O-15: Evanston Public Library 2015 Tax Levy The Library Board requests adoption of Tax Levy Ordinance 139-O-15 which levies the annual property tax for the Evanston Public Library. This ordinance was introduced at the October 24, 2015 City Council meeting. For Action – PASSES (VOTE: 9-0) (A11) Ordinance 151-O-15, Amending Section 10-11-8, Schedule VIII (A), Parking Prohibited at all times to Include Barton Avenue, both Sides, Howard Street North to the First Alley. The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 151-O-15 prohibiting parking on the 100 block of Barton Avenue. This ordinance was introduced at the November 9, 2015 City Council meeting. For Action - APPROVED (A12) Ordinance 152-O-15, Amending Section 10-11-22, Schedule XXII (B) to Include Dobson Street, West of Ridge Avenue to the Dead End, and Barton Avenue from the First Alley North of Howard Street to the CTA Right of Way. The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 152-O-15 establishing residents only parking on Barton Avenue and Dobson Street. This ordinance was introduced at the November 9, 2015 City Council meeting. For Action - APPROVED (A13) Ordinance 147-O-15, Increasing the Number of Class D Liquor Licenses for Nakorn, Inc., d/b/a Nakorn, 1622 Orrington Avenue Local Liquor Commissioner and Board recommend City Council adoption 18 of 516 City Council Agenda November 23, 2015 Page 7 of 9 of Ordinance 147-O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from forty-seven (47) to forty-eight (48), and permit issuance of a Class D license to Nakorn, Inc., d/b/a Nakorn, 1622 Orrington Avenue. This ordinance was introduced at the November 9, 2015 City Council meeting. For Action - APPROVED (A14) Ordinance 148-O-15, Increasing the Number of Class D Liquor Licenses for Coffee House Holdings, Inc., d/b/a Starbucks Coffee #2444, 519 Main Street Local Liquor Commissioner and Board recommend City Council adoption of Ordinance 148-O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from forty-eight (48) to forty-nine (49), and permit issuance of a Class D license to Coffee house Holdings, Inc., d/b/a Starbucks #2444, 519 Main Street. This ordinance was introduced at the November 9, 2015 City Council meeting. For Action - APPROVED (A15) Ordinance 150-O-15, Increasing the Number of Class C-1 Liquor Licenses for 27 Live, LLC Liquor Control Board and staff recommend City Council adoption of Ordinance 150-O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(C-1), as amended, to increase the number of authorized Class C-1 liquor licenses from four (4) to five (5), and permit issuance of a Class C-1 license to 27 Live, LLC, d/b/a 27 Live, 1012 Church Street. This ordinance was introduced at the November 9, 2015 City Council meeting. For Action - APPROVED PLANNING & DEVELOPMENT COMMITTEE (P1) Resolution 117-R-15 , 1030 Forest Avenue Subdivision Staff recommends adoption of Resolution 117-R-15 to grant approval of the proposed subdivision of the property located at 1030 Forest Avenue from one lot into two lots. . For Action - APPROVED (P2) Ordinance 157-O-15, granting a Special Use for a Commercial Indoor Recreation Facility, 9 Round Fitness, at 1706 Central Street 19 of 516 City Council Agenda November 23, 2015 Page 8 of 9 The Zoning Board of Appeals and City staff recommend adoption of Ordinance 157-O-15 granting special use approval for a Commercial Indoor Recreation facility, 9 Round Fitness, at 1706 Central Street in the B1a Business District and oCSC Central Street Overlay District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Suspension of the Rules is requested for Introduction and Action on November 23, 2015. . For Introduction and Action – SUSPENSION OF THE RULES (APPROVED FOR ACTION) (P3) Ordinance 158-O-15, Granting an Amendment to a Special Use for a Daycare Center – Child, Little Green Tree House, at 2812-2814 Central Street Staff recommends adoption of Ordinance 158-O-15 to amend two conditions required by special use Ordinance 105-O-15 that granted approval for Daycare Center-Child at 2812-2814 Central Street in September 2015. The amendment preserves the intent of the conditions while providing clarity regarding the parking requirements that will be imposed on the tenant and special use operator, Little Green Tree House. Suspension of the Rules is requested for Introduction and Action on November 23, 2015. . For Introduction and Action– SUSPENSION OF THE RULES (APPROVED FOR ACTION) (P4) Ordinance 60-O-15, Amendments to the Inclusionary Housing Ordinance Staff recommends City Council adoption of Ordinance 60-O-15, amendments to the Inclusionary Housing Ordinance (IHO). The Ordinance covers all new developments with five or more units within Transit Oriented Development (TOD) areas and ten or more units outside of TOD areas. It applies to for sale and rental developments, and condo conversions, and requires a minimum 10% of affordable units on site, or a fee in lieu of $100,000 per unit if the development is within a TOD area or $75,000 per unit if outside of a TOD area. If the affordable units are provided on site, the developer would be entitled to density bonuses and reduction in parking requirements. This ordinance was introduced at the October 26, 2015 City Council meeting and held for the November 23, 2015 City Council meeting on November 9, 2015. . For Action – PASSES (VOTE: 6-3) (After an open discussion occurred between the Alderman and a few questions for Mark Muenzer and Sarah Flax) Alderman Miller motioned to have a sunset amendment added to the ORD 60-O-15 to put an expiration of Dec. 31, 2020. Alderman Wilson seconded. Did not pass with a VOTE 3(ayes) to 6(nays). 20 of 516 City Council Agenda November 23, 2015 Page 9 of 9 APPOINTMENTS (APP1) For Reappointment to: Arts Council Greg Allen Arts Council Carole Bass Arts Council Lisa Degliantoni Arts Council Fran Joy Arts Council Dino Robinson Arts Council Nan Stein For Action – APPROVED CALL OF THE WARDS Ward 6 – Alderman Tendam wished everyone a HAPPY THANKSGIVING! Ward 7 – Alderman Grover wished everyone a HAPPY THANKSGIVING! Ward 8 – Alderman Rainey wished everyone a HAPPY THANKSGIVING! Ward 9 – Alde rman Miller wished everyone a HAPPY THANKSGIVING! Ward 1 – Alderman Fiske reminded everyone of the Ward 1 upcoming meeting which will be on December 1, 2015, subject: 831 Emerson, and gave her condolences to the family of Tony Kelley. Ward 2 – Ald erman Braithwaite announced his 16 year anniversary and wished everyone a HAPPY THANKSGIVING! Ward 3 – Alderman Wynne wished everyone a HAPPY THANKSGIVING! Ward 4 – Alderman Wilson wished everyone a HAPPY THANKSGIVING! He also gave his thoughts and opinions about the resident’s inquiry about her property located at 2047 Asbury Ave. Ward 5 – Alderman Holmes wished everyone a HAPPY THANKSGIVING! She also gave her thoughts and opinions in regards to the property located at 2047 Asbury Ave, gave her condolences to the family of Tony Kelley, and announced the upcoming performance of the “Evanston Sings Choir” this Saturday November 28, 2015 at 6pm at Ebenezer Church. A Motion to adjourn was made and seconded, and the Regular Meeting of the City Council ended at 10:10 PM with a Voice Vote.. Submitted by, Akäsha S. Terrier Deputy City Clerk 21 of 516 Page 1; Rev. 12/10/2015 2:56:20 PM ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, December 14, 2015 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN GROVER, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF NOVEMBER 23, 2015 III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through November 15, 2015 $2,700,861.89 City of Evanston Payroll through November 29, 2015 $2,645,321.35 (A2) FY2015 City of Evanston Bills – December 15, 2015 $4,637,276.57 Credit Card Activity for period ending October 31, 2015 $ 179,418.31 For Action (A3.1) Approval of Contract with Kenny Construction Company for Large Diameter Sewer Rehabilitation – Mulford Street Extension (Bid 15-61) Staff recommends that City Council authorize the City Manager to execute a contract in the amount of $624,802 with Kenny Construction Company (2215 Sanders Road Suite 400, Northbrook, IL) for the Large Diameter Sewer Rehabilitation – Mulford Street Extension, contingent upon receiving the appropriate loan funding from the Illinois Environmental Protection Agency (IEPA). IEPA loan funding for this work will be routed through the Sewer Fund, Capital Improvement Account 513.71.7420.65515-733114, which has an FY 2016 budget allocation of $980,000 for this project. For Action 22 of 516 Page 2; Rev. 12/10/2015 2:56:20 PM (A3.2) Approval of Contract with ESI Consultants Ltd. for Isabella Street Bridge Deck Rehabilitation Project (RFP 15-48) Staff recommends that City Council authorize the City Manager to execute an agreement for Engineering Design Services related to the Isabella Street Bridge Deck Rehabilitation Project (RFP 15-48) with ESI Consultants Ltd. (1979 N. Mill Street, Suite 100, Naperville, IL) in the amount of $34,800. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515 – 416439). For Action (A3.3) Approval of Contract for the Management and Operations of Three Self- Park Facilities with SP+ Municipal Services (RFP #15-65) Staff recommends that City Council authorize the City Manager to execute a contract for the management and operations of three City-owned Self-Park Facilities with SP+ Municipal Services (200 E Randolph Street, Suite 5475, Chicago, IL) for 2016 in the amount of $1,508,500, and for the second year 2017, in the amount of $1,490,925 with two one year optional extensions. This represents a reduction of nearly $140,000 from the 2015 cost. The three self- park facilities are Maple Ave Parking Garage, Sherman Ave. Parking Garage and Church St. Parking Garage. Funding will be provided by the Parking Fund (Accounts 505.19.7025.62400, 505.19.7036.62400; and 505.19.7037.62400.) For Action (A3.4) Approval of Agreement for City Wide Rodent Control Services with Rose Pest Solutions (RFP 15-58) Staff recommends City council authorize the City Manager to execute an agreement with Rose Pest Solutions for the provision of rodent control services to residences in Evanston in the amount of $22,880.00 for the period of February 1, 2016 to February 1, 2017. Funding is provided by Licensed Pest Control Services Account 100.24.2435.62495. For Action (A3.5) Approval of Police/Fire Headquarters Data Center Emergency Construction Agreement with Nesko Design/Build Electric Staff recommends the City Council authorize the City Manager execute an agreement for Police/Fire Headquarters Data Center Emergency Construction Services in the amount of $159,708 with Nesko Design/Build Electric (3111 S. 26th Avenue, Broadview, IL). Funding will be provided by the Capital Improvement Program General Obligation Bonds (Account 415.40.4116.65502 – 415179) and from E911 Funds (Account 205.22.5150.65625). This is an emergency project and was not budgeted in 2015. For Action 23 of 516 Page 3; Rev. 12/10/2015 2:56:20 PM (A3.6) Approval of Single Source Service Agreement with Motorola, Inc. for 911 Center Staff recommends that City Council authorize the City Manager to execute the renewal of the annual single source Service Agreement with Motorola, Inc. (1309 East Algonquin Road., Schaumburg, IL) for the amount of $79,386.36. The Agreement is effective from January 1, 2016 through December 31, 2016. Funding is provided by the Emergency Telephone System Account (205.22.5150.62509). For Action (A3.7) Approval of Renewal of Single Source Building Automation Service Agreement for HVAC Systems with Schneider Electric Staff recommends that City Council authorize the City Manager to execute a three year, single source service agreement for the Building Automation System (BAS) with Schneider Electric, (17475 Palmer Blvd., Homewood, IL) in the amount of $25,752 for FY 2016, $26,436 for FY 2017 and $27,132 for FY 2018 to cover hardware/software and service visits for HVAC systems in 8 City buildings. Funding is provided by Facilities Service Agreements Account (100.26.2677.62509). For Action (A3.8) Approval of Expenditure of Public, Education & Government (PEG) Funds to Evanston/Skokie School District 65 and Evanston Township High School District 202 Staff recommends City Council authorization for expenditure of $71,017.97 in Public, Education & Government (PEG) Funds for equipment purchases for the Education Channels for fiscal year 2015. Fund distribution is for $39,017.97 to District 202 and $32,000 to District 65. Expenses will be charged to account 100.15.1510.64004 – PEG Fund Distribution For Action (A3.9) Approval of Service Agreement for the 2015 Certificate of Rehabilitation Program with James B. Moran Center for Youth Advocacy Staff recommends that City Council authorize the City manager to execute an agreement with the James B. Moran Center for Youth Advocacy (1123 Emerson, Suite 203 Evanston, IL) to provide legal services for not less than 9 Evanston residents to secure certificates of rehabilitation in an amount not to exceed $30,000. Funding for this agreement is provided by a $30,000 allocation approved in City’s 2015 Community Development Block Grant budget. For Action (A4) Approval of Proposed 2016 City Council Meeting Dates Staff recommends that City Council approve the 2016 City Council meeting dates. For Action 24 of 516 Page 4; Rev. 12/10/2015 2:56:20 PM (A5) FY2015 3rd Quarter Financial Report Staff recommends City Council accept and place on file the FY2015 3rd Quarter Financial Report. For Action: Accept and Place on File (A6) 2015 Post Bond Issuance Report Staff recommends the City Council review and place the 2015 Post Bond Issuance Report on file. For Action: Accept and Place on File (A7) Resolution 125-R-15 Authorizing the Transfer of Motor Fuel Tax Funds for General Maintenance of Streets Staff recommends City Council adoption of Resolution 125-R-15 which authorizes the transfer $700,000 of Motor Fuel Tax Funds for general maintenance of streets by City forces. The fund transfer was approved as part of 2015 budget. For Action Staff recommends review and adoption by the City Council of the following twelve (12) abatement resolutions (Items A8.1 to A8.12). The Resolutions will abate (decrease) the amount of the 2015 property tax levy needed to retire the outstanding general obligation debt. Generally, abated debt amounts are funded through sources other than property taxes such as TIF incremental revenue, water/sewer receipts, and parking garage revenues. The City’s total abatement for 2015 is $8,884,363. (A8.1) Resolution 105-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 105-R-15 abatement for General Obligation Bonds, Series 2006. For Action (A8.2)Resolution 107-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 107-R-15 abatement for General Obligation Bonds, Series 2007. For Action (A8.3) Resolution 108-R-15 General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 108-R-15 abatement for General Obligation Bonds, Series 2008B. For Action (A8.4) Resolution 109-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 109-R-15 abatement for General Obligation Bonds, Series 2008C. For Action 25 of 516 Page 5; Rev. 12/10/2015 2:56:20 PM (A8.5) Resolution 111-R-15 General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 111-R-15 abatement for General Obligation Bonds, Series 2010B. For Action (A8.6) Resolution 112-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 112-R-15 abatement for General Obligation Bonds, Series 2011A. For Action (A8.7) Resolution 113-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 113-R-15 abatement for General Obligation Bonds, Series 2012A. For Action (A8.8) Resolution 114-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 114-R-15 abatement for General Obligation Bonds, Series 2013A. For Action (A8.9) Resolution 115-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 115-R-15 abatement for General Obligation Bonds, Series 2013B. For Action (A8.10)Resolution 116-R-15 General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 116-R-15 abatement for General Obligation Bonds, Series 2014A. For Action (A8.11)Resolution 110-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 110-R-15 abatement for General Obligation Bonds, Series 2015A. For Action (A8.12)Resolution 106-R-15, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 106-R-15 abatement for General Obligation Bonds, Series 2015B. For Action (A9) Approval of Revisions to Street Sweeping Schedule The Parking & Transportation Committee and staff recommend revising the City’s street sweeping schedule in order to encourage compliance, ensure the streets are cleaned of seasonal organic matter, and create clearer communication to residents, visitors, and workers. This item was held until the December 14, 2015 meeting to permit additional discussions regarding the street cleaning needs of various neighborhoods in Evanston. For Action 26 of 516 Page 6; Rev. 12/10/2015 2:56:20 PM (A10) Ordinance 166-O-15: Revision to Snow Emergency Parking Restrictions Staff requests adoption of Ordinance 166-O-15, which amends City Code Subsection 10-4-13(D)(2) to allow Snow Emergency Parking Restrictions throughout the year during declared Snow Emergencies. Staff recommends suspension of the rules in order to finalize rules for snow emergency to be conveyed on new street signage that will be in development in December 2015/January 2016. For Introduction and Action (A11) Ordinance 115-O-15: Authorizing the Sale of Used Copiers Owned by the City of Evanston Staff recommends City Council adoption of ordinance 115-O-15, which authorizes the sale of 24 surplus copiers to Arcoa Group/Midwest Copier Exchange for $1,975. For Introduction (A12) Ordinance 159-O-15, Authorizing the Sale of Surplus Property: Fleet Vehicles Staff recommends that City Council adopt Ordinance 159-O-15 which directs the City Manager to offer the sale of vehicles owned by the City through public auction. These auctions include venues such as America’s Auto Auction and/or other live auctions, as well as other online auctions as these vehicles become available. For Introduction IV. ITEMS FOR DISCUSSION VI. COMMUNICATIONS VII. ADJOURNMENT 27 of 516 Page 1; Rev. 12/9/2015 2:14:49 PM Administration and Public Works Committee Meeting Minutes of November 23, 2015 James C. Lytle Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: A. Rainey, J. Grover, D. Holmes, P. Braithwaite, B. Miller STAFF PRESENT: M. Lyons, D. Stoneback, G. Farrar, R. Voss, L. Biggs, C. Hurley, E. Storlie, B. Dorneker, O. Murillo, T. Turner, W. Bobkiewicz, J. Maiworm, K. Brown, D. Manis. G. Gerdes, K. Danczak-Lyons STAFF ABSENT: S. Flax, J. Leonard, R. Dahal, P. D’Agostino, A. Khatkhate, S. Ciolek, M. Muenzer, S. Nagar, S. Levine, E. Thomas-Smith, P. Zalmezak, J. Lasik PRESIDING OFFICIAL: Ald. Grover I. DECLARATION OF A QUORUM: ALDERMAN GROVER, CHAIR A quorum being present, Ald. Grover called the meeting to order at 6:03 p.m. II. APPROVAL OF MINUTES OF REGULAR MEETING OF NOVEMBER 9, 2015 Ald. Rainey moved to accept the Minutes of November 9, 2015 A&PW meeting as submitted, seconded by Ald. Braithwaite. The Minutes of the November 9, 2015 A&PW meeting were approved unanimously 5-0. III. PAINT EVANSTON PLOWS CONTEST AWARD WINNERS Mayor Tisdahl and Public Works Agency Director Dave Stoneback announced the Paint Evanston Plows award winners. This year’s theme was “Think Outside the Bag.” Contest Participants: Saint Athanasius School, Haven Middle School, Pope John XXIII School, Lincoln Elementary School, Chute Middle School, Nichols Middle School, Washington Elementary School, Lincolnwood Elementary School, Willard Elementary School, Dawes Elementary School Evastonian Choice Award: Pope John XXIII School Mayor’s Choice Award: Saint Athanasius School and Lincoln Elementary School Best Theme Award: Lincolnwood Elementary School IV. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through November 1, 2015 $2,581,399.48 (A2) FY2015 City of Evanston Bills – November 24, 2015 $4,925,231.66 DRAFT - NOT APPROVED 28 of 516 Page 2; Rev. 12/9/2015 2:14:49 PM For Action Ald. Braithwaite moved to recommend the City of Evanston payroll through November 1, 2015 and bills through November 24, 2015, seconded by Ald. Holmes. Ald. Rainey opposed the rehab and improvement of the health offices as capital expenditures and asked staff to reconsider. Assistant City Manager Lyons will review the account numbers in question and reclassify the expenditures from capital to the general fund. After discussion, the Committee voted unanimously 5-0 to approve the payroll and bills. (A3.1) Approval of Contracts for Water Treatment Chemicals for FY2016 (Bid 15- 57) Staff recommends that City Council authorize the City Manager to execute contracts with the following five vendors to supply water treatment chemicals in response to Bid 15-57: 1) Univar USA (8201 S 212th St, Kent, WA) in the amount of $148,844.50 to supply aluminum sulfate (alum); 2) Alexander Chemical (1901 Butterfield Road, Downers Grove, IL) in the amount of $35,063 to supply chlorine; 3) Mosaic-Fishhawk (13830 Circa Crossing Dr, Lithia, FL) in the amount of $123,600 to supply HFS acid (fluoride); 4) Polydyne Inc. (One Chemical Plant Road, Riceboro, GA) in the amount of $19,200 to supply polymer; and 5) Carus Corporation (315 Fifth Street, Peru, IL) in the amount of $91,744.80 to supply blended phosphate. The total of these proposed purchases is $418,452.30. Funding is provided by the Water Fund. For Action Ald. Miller moved to recommend City Council authorize the City Manager to execute contracts with five vendors to supply water treatment chemicals in response to Bid 15-57, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the contracts. (A3.2) Approval of Purchase of Insurance/Renewals for Property, Excess Liability & Excess Worker’s Compensation for Fiscal Year 2016 Staff recommends City Council approval to purchase the outlined policies at a total cost of $531,440. The policies will renew all insurance coverage for the City for Fiscal Year 2016. All coverage exclusive of Worker’s Compensation is budgeted at $490,000, and Worker’s Compensation is budgeted at $130,000, for a FY2016 total of $620,000. Funding is provided by the Insurance Fund Business Unit 7800, Object Codes 62615 & 66044. For Action Ald. Rainey moved to recommend City Council approval to purchase the outlined policies at a total cost of $531,440 to renew all insurance coverage for the City for Fiscal Year 2016, seconded by Ald. Holmes. At Ald. Miller’s inquiry, Corporation Counsel Grant Farrar confirmed the largest claim paid before the City became self-insured was $5 million and $1 million after 29 of 516 Page 3; Rev. 12/9/2015 2:14:49 PM self-insurance. After discussion, the Committee voted unanimously 5-0 to approve the purchase. (A3.3) Approval of Contract with Bolder Contractors, Inc. for Sheridan Road Water Main Lining (Bid No. 15-60) Staff recommends City Council authorize the City Manager to execute a contract for the Sheridan Road Water Main Lining with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL) in the amount of $3,767,440. Funding will be provided from the Water Fund (Account 513.71.7330.65515 – 415450). For Action Ald. Holmes moved to recommend City Council authorize the City Manager to execute a contract for the Sheridan Road Water Main Lining with Bolder Contractors, Inc. in the amount of $3,767,440, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the contract. (A3.4) Approval of Agreement with the Youth Job Center of Evanston Inc. for 2015-16 Building Career Pathways to Sustainable Employment Program Staff recommends that City Council authorize the City Manager to execute the 2015 agreement with the Youth Job Center of Evanston Inc. (YJC) (1114 Church Street, Evanston, IL) to provide fifteen disconnected and unemployed young adults who are low to moderate income Evanston residents (ages 18-25) with a career pathway plan that leads to educational/work trade certification, etc., in an amount not to exceed $80,000 for FY 2015-16. Funding is budgeted in Parks, Recreation and Community Services, Account 100.30.3215.62490. For Action Ald. Braithwaite moved to recommend City Council authorize the City Manager to execute the 2015 agreement with the Youth Job Center of Evanston Inc. (YJC) to provide fifteen disconnected and unemployed young adults who are low to moderate income Evanston residents (ages 18-25) with a career pathway plan that leads to educational/work trade certification, etc., in an amount not to exceed $80,000 for FY 2015-16, seconded by Ald. Holmes. At Ald. Rainey’s inquiry, Youth and Young Adult Program Manager Kevin Brown explained that the program is advertised through the City’s e-mail list, advertisements and outreach team in the community and businesses. He added that the program is beginning its 4th year. Most of the participants are employed permanently after their training is complete. There is also an opportunity for participants to obtain credentials and certifications. After discussion, the Committee voted unanimously 5-0 to approve the recommendation. 30 of 516 Page 4; Rev. 12/9/2015 2:14:49 PM (A3.5) Approval of Increased Allocation for a Back-up Building Inspection and Plan Review Services Contract (SAFEbuilt) Staff recommends City Council authorization for the City Manager to execute an increase to the back-up Building Inspection and Plan Review Services contract agreement from $20,000 to a not to exceed amount of $40,000 with SAFEbuilt, Inc. (3755 Precision Drive, Suite 140, Loveland, CO). The FY 2015 cost of back- up plan review and inspection services is expected to exceed the allocated budget amount of $25,000. The additional expense will be covered by a residual balance in designated Community Development Department accounts. For Action Ald. Miller moved to recommend City Council authorization for the City Manager to execute an increase to the back-up Building Inspection and Plan Review Services contract agreement from $20,000 to a not to exceed amount of $40,000 with SAFEbuilt, Inc., seconded by Ald. Holmes. The Committee voted unanimously 5-0 to approve the contract. (A3.6) Approval of Emergency Engineering Services for Police/Fire Headquarters Data Center Staff recommends approval of agreement for engineering services for emergency improvements to the Police/Fire Headquarters Data Center in the amount of $24,500 with McGuire Engineers (300 South Riverside Plaza, Suite, 1650, Chicago, IL). Funding is provided by FY2015 Facilities Contingency Account (415.26.4150.62145.415179). For Action Ald. Rainey moved to recommend approval of agreement for engineering services for emergency improvements to the Police/Fire Headquarters Data Center in the amount of $24,500 with McGuire Engineers, seconded by Ald. Miller. The Committee voted unanimously 5-0 to approve the agreement. (A3.7) Approval of Emergency UPS Pre-Purchase for Police/Fire Headquarters Data Center Staff recommends approval of an emergency pre-purchase for contractor reassignment of a new 40kVA UPS (uninterruptible power supply) unit for the Police/Fire Headquarters Data Center in the amount of $40,850 from Kramer Datapower Inc. (530 Keystone Drive, Warrendale, PA). Funding is provided by FY2015 Facilities Contingency Account (415.26.4150.65502.415179). For Action Ald. Holmes moved to recommend approval of an emergency pre-purchase for contractor reassignment of a new 40kVA UPS (uninterruptible power supply) unit for the Police/Fire Headquarters Data Center in the amount of $40,850 from Kramer Datapower Inc., seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the purchase. 31 of 516 Page 5; Rev. 12/9/2015 2:14:49 PM (A4) Approval of Change Order #1 with Havey Communications for Emergency Lighting and Sirens (Bid #13-15) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the purchase of emergency lighting, sirens and after-market products and services with Havey Communications Inc., (28835 Herky Drive # 117, Lake Bluff, IL). This Change Order will expand the scope of the contract to include the installation of equipment for 4 additional police vehicles purchased in 2015. The cost of this change order is not to exceed $28,904. Funding is provided by the Fleet Maintenance Fund (600.26.7710.65060). For Action Ald. Braithwaite moved recommend City Council authorize the City Manager to execute Change Order No. 1 to the contract for the purchase of emergency lighting, sirens and after-market products and services with Havey Communications Inc., expanding the scope of the contract to include the installation of equipment for 4 additional police vehicles purchased in 2015 in the not to exceed amount of $28,904, seconded by Ald. Grover. The Committee voted unanimously 5-0 to approve the purchase. (A5) Approval of Revisions to Street Sweeping Schedule The Parking & Transportation Committee and staff recommend revising the City’s street sweeping schedule in order to encourage compliance, ensure the streets are cleaned of seasonal organic matter, and create clearer communication to residents, visitors, and workers. For Action Ald. Miller moved to recommend revising the City’s street sweeping schedule in order to encourage compliance, ensure the streets are cleaned of seasonal organic matter, and create clearer communication to residents, visitors, and workers, seconded by Ald. Grover. Ald. Rainey is completely opposed to Citywide once a month street sweeping. She requests twice a month cleaning or exempt her ward from this schedule. Her ward is the only one that borders Chicago and needs more frequent cleaning. City Manager Bobkiewicz will speak with Ald. Rainey about adjustments in her ward. He suggested moving forward with the recommendation so that signage represents the accurate schedule, snow routes and 311 contact information. Ald. Braithwaite proposed holding this item to take a closer look at the streets. At Ald. Grover’s inquiry, City Manager Bobkiewicz stated that the goal is to get approval in time to have signage ready for street sweeping season in the spring. Streets are not being properly cleaned because of low compliance and cars being ticketed and towed stemming from confusion of current signage. The Committee voted unanimously 5-0 to keep this item in committee until December 14, 2015. 32 of 516 Page 6; Rev. 12/9/2015 2:14:49 PM (A6) Resolution 104-R-15: Fiscal Year 2016 Budget of the City of Evanston Staff recommends that City Council adopt Resolution 104-R-15 adopting the FY 2016 Budget of the City of Evanston, in the amount of $304,494,806. For Action Ald. Rainey moved to recommend that City Council adopt Resolution 104- R-15 adopting the FY 2016 Budget of the City of Evanston, in the amount of $304,494,806, seconded by Ald. Braithwaite. Ald. Braithwaite expressed frustration that he did not receive a budget memo regarding the Neighborhood Improvement Fund and Main Street improvements. He requested the numbers behind the plan. City Manager Bobkiewicz explained that this issue was raised at the prior City Council meeting where the funding requirement of $20,000 was confirmed by Assistant City Manager Lyons. He noted direction from the Council to amend the capital budget to include Main Street infrastructure projects, which has been completed. The Neighborhood Improvement Fund issue is separate from the budget and can be appropriately agendized. Ald. Grover made a reference back to the committee to discuss the Neighborhood Improvement Fund at the January meeting. At Ald. Miller’s inquiry, Assistant City Manager Lyons explained that the Howard Hartrey TIF will close at the end of 2016. Any fund balance left at the end of the year will be distributed to the appropriate taxing bodies. There is a capital improvement project of the shopping center entrance scheduled in 2016. The estimated ending fund balance is approximately $300,000. Ald. Rainey thanked the Budget staff for one of the best budgets she has seen in years. She appreciates all the work by staff in spite of the budget mess in Springfield. After discussion, the Committee voted unanimously 5-0 to adopt the resolution. V. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT Ald. Holmes moved to adjourn, seconded by Ald. Braithwaite. The meeting was adjourned at 6:55pm. 33 of 516 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: December 09, 2015 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Continuing in 2015, the bills list will not include the Evanston Public Library. The Library bills will be included for informational purposes in the Treasurer’s Monthly Report. Summary: Payroll – November 02, 2015 through November 15, 2015 $2,700,861.89 Payroll – November 16, 2015 through November 29, 2015 $2,645,321.35 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – December 15, 2015 $4,637,276.57 General Fund Amount – Bills list $ 787,575.72 TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 9,983,459.81 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Credit Card Activity – Period End November 30, 2012 $ 111,700.60 Credit Card Activity – Period Ending October 31, 2015 $ 179,418.31 Attachments: Bills List, October Credit Card Transactions For City Council meeting of December 14, 2015 Item A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 34 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2015 100 GENERAL FUND 100 GENRAL SUPPORT 10260 CITY OF EVANSTON PETTY CASH PETTY CASH REIMBURSEMENT 468.33 21639 EYE MED VISION CARE EYEMED MONTHLY INVOICE 3,045.28 21640 METLIFE SMALL BUSINESS CENTER DENTAL INSURANCE PREMIUM - DECEMBER 2015 20,428.19 21640 GUARDIAN DENTAL INSURANCE PREMIUM - DECEMBER 2015 15,110.60 21680 RTA TRANSIT BENEFIT FARE PROGRAM *RTA TRANSIT BENEFIT PROGRAM 3,373.50 22725 VERIZON WIRELESS COMMUNICATION CHARGES 9,203.11 22730 BANK OF AMERICA *PURCHASING CARD-OCT. 2015 179,418.31 41307 OFFICE DEPOT OFFICE SUPPLIES 34.51 41335 ILLINOIS DEPT OF REVENUE *SALES TAX OCTOBER 2015 33.00 41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE #15-24049 1,756.00 41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE #15-26809 505.00 41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE #15-16867 270.00 100 GENRAL SUPPORT Total 233,645.83 1505 CITY MANAGER 62205 EVANSTON NOW, LLC ECONOMIC DEVELOPMENT & CITY PROMOTIONS ADVERTISING 975.00 62210 ALLEGRA PRINT & IMAGING PRINTING CARDS FOR EMPLOYEE APPRECIATION 96.00 62360 PUBLIC TECHNOLOGY, INC.ANNUAL MEMBERSHIP FEE 2016 5,000.00 62509 AVI SYSTEMS, INC.SERVICE AGREEMENT CHAMBERS BROADCAST EQUIPMENT 3,750.00 64540 AT & T MOBILITY *COMMUNICATION CHARGES 163.67 65095 OFFICE DEPOT OFFICE SUPPLIES 22.70 1505 CITY MANAGER Total 10,007.37 1510 PUBLIC INFORMATION 62205 EVANSTON ROUNDTABLE LLC ADVERTISING WINTER PREPAREDNESS & SMALL BUSINESS SATURDAY 1,121.00 62205 ON TRACK FULFILLMENT INC.1ST WARD POSTCARD PRINTING 442.88 62210 IMAGIC LEVY BUS WRAP ADVERTISEMENT 1,620.00 62665 AVI SYSTEMS, INC.BROADCAST EQUIPMENT 15,543.00 1510 PUBLIC INFORMATION Total 18,726.88 1580 COMMUNITY ARTS 66040 OFFICE DEPOT OFFICE SUPPLIES 46.03 66040 EUREST CATERING BRIGHT NIGHT FOR ARTS 3,346.25 1580 COMMUNITY ARTS Total 3,392.28 1705 LEGAL ADMINISTRATION 52040 ILLINOIS STATE POLICE FINGER PRINTING FEE 89.25 62509 SUSAN D BRUNNER HEARING OFFICER 2,380.00 62509 JEFFREY D. GREENSPAN HEARING OFFICER 960.00 62509 LAW OFFICE OF MITCHELL C. EX HEARING OFFICER 1,635.00 65010 WEST GROUP PAYMENT CTR LEGAL BOOKS 115.00 65010 WOLTERS KLUWER LEGAL BOOKS 401.00 65095 TRANSCRIPTION PROFESSIONALS TRANSCRIPTION SERVICE 892.42 1705 LEGAL ADMINISTRATION Total 6,472.67 1910 FINANCE DIVISION - REVENUE 52010 LYNN, SHIRLEY WHEEL TAX REFUND (CITIZEN QUALIFIED FOR EBC DISCOUNT)37.50 52010 NEUMANN, ANITA WHEEL TAX REFUND (CITIZEN QUALIFIED FOR EBC DISCOUNT)37.50 52010 KISHNER, BLANCHE L WHEEL TAX REFUND (CITIZEN QUALIFIED FOR EBC DISCOUNT)37.50 61055 QUALITY PLACEMENT AUTHORITY FEE FOR 2 TEMPORARY WORKERS 9,754.24 62449 DUNCAN PARKING TECHNOLOGIES, INC.PROCESSING AND PARKING CITATIONS 60,352.03 1910 FINANCE DIVISION - REVENUE Total 70,218.77 1920 FINANCE DIVISION - ACCOUNTING 62185 ACCOUNTEMPS ACCOUNTING SERVICES 1,303.23 62280 FEDERAL EXPRESS CORP.SHIPPING 553.46 65095 OFFICE DEPOT OFFICE SUPPLIES 135.97 1920 FINANCE DIVISION - ACCOUNTING Total 1,992.66 1925 FINANCE DIVISION - PURCHASING 65095 OFFICE DEPOT OFFICE SUPPLIES 253.38 1925 FINANCE DIVISION - PURCHASING Total 253.38 1929 HUMAN RESOURCE DIVISION 62160 THEODORE POLYGRAPH SERVICE, INC.EMPLOYMENT TESTING-POLICE 150.00 62160 THEODORE POLYGRAPH SERVICE, INC.TESTING-POLICE 150.00 62274 INSTITUTE FOR PUBLIC SAFETY PERSONNEL RECRUITMENT-FIRE 8,950.00 62360 STATE OF IL DEPT OF EMPLOYMENT SECURITY *SECOND QTR. IDES PAYMENT 20,743.92 62512 ILLINOIS CITY/COUNTY MANAGEMENT ASSOC.RECRUITMENT-COMMUNITY DEVELOPMENT 50.00 62512 GOVERNMENT JOBS dba NEOGOV RECRUITMENT-CITYWIDE 2,431.50 62512 THE BLUE LINE RECRUITMENT-POLICE 298.00 62512 VOORHEES ASSOCIATES DBA GOVHR USA ADVERTISING FOR POSITION VACANCY 6,651.00 65095 OFFICE DEPOT OFFICE SUPPLIES 79.76 65125 NATIONAL AWARD SERVICES YEAR-END EMPLOYEE APPRECIATION 1,070.89 1929 HUMAN RESOURCE DIVISION Total 40,575.07 1932 INFORMATION TECHNOLOGY DIVI. 62250 AT & T DATACOMM MASON PARK NETWORKING EQUIPMENT 4,111.25 62250 DELL COMPUTER CORP.SUPPORT RENEWAL VMWARE HOSTS 9,012.62 62250 SMS SYSTEMS MAINTENANCE SERVICES, INC.COMPUTER HARDWARE 485.80 62250 SMS SYSTEMS MAINTENANCE SERVICES, INC.HARDWARE MAINTENANCE CORE ROUTERS 4,920.00 62340 NEXTREQUEST COMPANY DBA NEXTREQUEST NEXT REQUEST FOIA SOFTWARE 5,023.00 62340 GOVDELIVERY, INC.EMERGENCY NOTIFICATION SYSTEM 4,997.50 135 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2015 64505 AT & T COMMUNICATION CHARGES 229.38 64505 CALL ONE COMMUNICATION CHARGES 5,782.30 65555 DELL COMPUTER CORP.DESKTOP COMPUTER FOR LOU GERGITS 128.98 65555 OPENDNS 1-YEAR OPEN DNS SERVICE 13,600.00 65615 COMMUNICATION REVOLVING FUND COMMUNICATION CHARGES 450.00 1932 INFORMATION TECHNOLOGY DIVI. Total 48,740.83 1941 PARKING ENFORCEMENT & TICKETS 52505 AMERICAN TRAFFICE SOLUTIONS, INC PARKING TICKET OVERPAYMENT 35.00 52505 FLOOD, VINCENT PARKING TICKET OVERPAYMENT 25.00 52505 JAMES, CYNTHIA PARKING TICKET OVERPAYMENT 40.00 62451 NORTH SHORE TOWING INVOICE FOR IMMOBILIZATION PROGRAM 10/1 - 10/31/2015 2,700.00 62451 NORTH SHORE TOWING INVOICE FOR IMMOBILIZATION PROGRAM 11/1 - 11/30/2015 2,245.00 62451 BAKER, IAN TOW REFUND 185.00 1941 PARKING ENFORCEMENT & TICKETS Total 5,230.00 2101 COMMUNITY DEVELOPMENT ADMIN 62210 ALLEGRA PRINT & IMAGING BUSINESS CARD KATIE KNAPP 39.00 65095 OFFICE DEPOT OFFICE SUPPLIES 11.38 2101 COMMUNITY DEVELOPMENT ADMIN Total 50.38 2126 BUILDING INSPECTION SERVICES 52080 VALLI PRODUCE OF EVANSTON REFUND: BUILDING PERMIT 20,221.04 52080 U.S. SOLAR NETWORK REFUND: BUILDING/PLUMBING PERMIT 586.00 52090 U.S. SOLAR NETWORK REFUND: BUILDING/PLUMBING PERMIT 200.00 52095 CURRENT ELECTRIC REFUND: BUILDING PERMIT 96.00 52110 U.S. SOLAR NETWORK REFUND: BUILDING/PLUMBING PERMIT 100.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR SERVICE 100.00 62425 TEUTEBERG INC PRINTING MATERIAL 456.79 62464 SAFEBUILT ILLINOIS BACKUP INSPECTIONS & PLAN REVIEWS 3,530.74 65095 OFFICE DEPOT OFFICE SUPPLIES 110.95 65095 TEUTEBERG INC PRINTING MATERIAL 31.59 2126 BUILDING INSPECTION SERVICES Total 25,433.11 2128 EMERGENCY SOLUTIONS GRANT 67110 CONNECTIONS FOR THE HOMELESS 2014 ESG GRANT 279.12 67110 CONNECTIONS FOR THE HOMELESS 2015 ESG GRANT 8,336.11 67111 EVANSTON/NORTHSHORE YWCA 2015 ESG GRANT 15,000.00 2128 EMERGENCY SOLUTIONS GRANT Total 23,615.23 2205 POLICE ADMINISTRATION 62272 NORTHERN ILLINOIS POLICE ALARM SYSTEM LANGUAGE LINE 28.30 62272 WEST GROUP PAYMENT CTR INFORMATION CHARGES 326.46 62272 WILD CROW COMMUNICATION, INC DEPLOYMENT MEETING 300.00 62360 POLICE EXECUTIVE RESEARCH FORUM MEMBERSHIP DUES 2016 475.00 62370 CHELSEA BROWN DINNER DANCE 203.24 64015 NICOR UTILITIES 231.23 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 1,079.85 2205 POLICE ADMINISTRATION Total 2,644.08 2210 PATROL OPERATIONS 62295 CARTER, KENNETH MEALS-SUSPICION INDICATORS 45.00 62295 CARTER, KENNETH TRAINING-SUICIDE BOMBERS 18.00 62295 NORTH EAST MULTI-REGIONAL TRAINING INC INTERVIEWS & INTERROGATIONS 125.00 62295 NORTH EAST MULTI-REGIONAL TRAINING INC LAW REVIEW FOR PEACE OFFICERS 100.00 62295 POLICE EXECUTIVE RESEARCH FORUM TRAINING-2016 SENIOR MANAGEMENT FOR POLICE 9,000.00 62295 BLUELINE TRAINING CORPS DEFENSIVE TACTICS 2,999.00 62295 DAVID CHERREY TRAINING-SUICIDE BOMBERS 38.00 62295 PHILLIP R. LANG TRAINING-SUICIDE BOMBERS 24.00 62490 EVANSTON FUNERAL & CREMATION BODY REMOVAL 724.00 62490 LAUNDRY WORLD PRISONER BLANKETS 210.00 65020 O'HERRON CO., INC., RAY UNIFORMS 340.89 65020 VCG UNIFORM UNIFORMS 800.00 65040 SUPERIOR INDUSTRIAL SUPPLY CREDIT-JANITORIAL SUPPLIES -21.44 2210 PATROL OPERATIONS Total 14,402.45 2240 POLICE RECORDS 65095 OFFICE DEPOT OFFICE SUPPLIES-BATTERY/WIPES 26.47 65095 OFFICE DEPOT OFFICE SUPPLIES-BINDER CLIPS/TAPE/TAPE 83.43 65095 OFFICE DEPOT OFFICE SUPPLIES-DESK PAD 168.00 65095 OFFICE DEPOT OFFICE SUPPLIES-FAX 284.99 65095 OFFICE DEPOT OFFICE SUPPLIES-FAX/CALENDAR 295.48 65095 OFFICE DEPOT OFFICE SUPPLIES-PLANNER 111.53 65095 OFFICE DEPOT OFFICE SUPPLIES-STAPLES 4.04 65095 OFFICE DEPOT OFFICE SUPPLIES-TAPE 22.49 2240 POLICE RECORDS Total 996.43 2250 SERVICE DESK 62425 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 181.00 2250 SERVICE DESK Total 181.00 2251 311 CENTER 64505 DELL COMPUTER CORP.DESKTOP FOR 311 WITH 2 MONITORS 1,041.94 64505 AT & T *311 SERVICE 400.26 2251 311 CENTER Total 1,442.20 236 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2015 2260 OFFICE OF ADMINISTRATION 62295 KLOPACK, STEVEN MEALS-SUSPICION INDICATORS 15.00 62295 LOGAN CONSULTING SERVICES, LLC DIVERSITY & INCLUSION PROGRAM 19,000.00 62295 SERVATIUS, DALTON MEALS-STREET CRIME 45.00 62295 JEFFREY FAISON TRAINING-ACTIVE SHOOTER RESPONSE 300.00 62295 DAVID CHERREY MEALS-SUSPICION INDICATORS 60.00 62295 PHILLIP R. LANG MEALS-SUSPICION INDICATORS 60.00 65085 DELL COMPUTER CORP.DESKTOP COMPUTER FOR LOU GERGITS 792.31 2260 OFFICE OF ADMINISTRATION Total 20,272.31 2270 TRAFFIC BUREAU 62490 NORTH SHORE TOWING DEBRIS 10.00 62490 NORTH SHORE TOWING TOW & HOOK 255.00 2270 TRAFFIC BUREAU Total 265.00 2285 PROBLEM SOLVING TEAM 62210 EVANSTON IMPRINTABLES, INC.CPD 692.40 2285 PROBLEM SOLVING TEAM Total 692.40 2305 FIRE MGT & SUPPORT 64015 NICOR UTILITIES 996.08 65020 TODAY'S UNIFORMS INC.UNIFORMS 6,851.89 2305 FIRE MGT & SUPPORT Total 7,847.97 2315 FIRE SUPPRESSION 65095 OFFICE DEPOT OFFICE SUPPLIES -10.77 2315 FIRE SUPPRESSION Total -10.77 2407 HEALTH SERVICES ADMIN 65095 OFFICE DEPOT OFFICE SUPPLIES 131.28 2407 HEALTH SERVICES ADMIN Total 131.28 2435 FOOD AND ENVIRONMENTAL HEALTH 62295 CHARLOTTE PICARD REIMBURSEMENT:IPHA/IDPH CONFERENCE 274.01 62360 ILLINOIS ASSOC OF CODE ENFORCEMENT REGISTRATION FEES 100.00 62476 OFFICE DEPOT OFFICE SUPPLIES -74.97 62477 VERIZON WIRELESS COMMUNICATION CHARGES 205.68 62494 ILLINOIS STATE POLICE BACKGROUND CHECK 119.75 62605 EVANSTON SIGNS GRAPHICS, INC.SIGNAGE 128.00 62605 ROSE PEST SOLUTIONS SPECIAL "HOT AREA" RODENT 587.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 119.60 65095 OFFICE DEPOT OFFICE SUPPLIES 58.19 2435 FOOD AND ENVIRONMENTAL HEALTH Total 1,517.26 2440 VITAL RECORDS 62490 GIBERT, KEYNA *REFUND: BIRTH CERTIFICATES 19.00 65095 MSF GRAPHICS, INC.BIRTH CERTIFICATE RECEIPTS 84.50 2440 VITAL RECORDS Total 103.50 2605 DIRECTOR OF PUBLIC WORKS 62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS FOR BUREAU CHIEFS 117.00 2605 DIRECTOR OF PUBLIC WORKS Total 117.00 2610 MUNICIPAL SERVICE CENTER 62225 ANDERSON PEST CONTROL PEST CONTROL SERVICES 464.20 62518 ALARM DETECTION SYSTEMS, INC.ALARM SYSTEM CONTRACT AND MAINTENANCE 142.50 64015 NICOR UTILITIES 551.07 65090 CINTAS FIRST AID & SUPPLY FIRST AID MAINTENANCE AND SERVICE 131.29 2610 MUNICIPAL SERVICE CENTER Total 1,289.06 2640 TRAF. SIG. & ST. LIGHT. MAINT 64006 COMED UTILITIES 15,862.27 64007 COMED UTILITIES 7,307.57 64008 COMED UTILITIES 62.43 64008 MC SQUARED ENERGY UTILITIES 37.02 65070 UTILITY DYNAMICS CORPORATION 513 RIDGE AVE - RELOCATE STREET LIGHT 4,996.00 2640 TRAF. SIG. & ST. LIGHT. MAINT Total 28,265.29 2655 PARKS & FORESTRY MAINT. & OPER. 53667 WEST CENTRAL MUNICIPAL CONFERENCE 120 TREES AND PLANTING SERVICES 3,450.00 53737 WEST CENTRAL MUNICIPAL CONFERENCE 120 TREES AND PLANTING SERVICES 7,294.69 62195 ANTON'S GREENHOUSES & GARDEN CTRS 278 CHRISTMAS WREATHS 8,687.50 62195 TURF CARE LANDSCAPING, INC.MAIN ST. STREETSCAPE LANDSCAPE MAINTENANCE 3,024.00 62195 LANDSCAPE CONCEPTS MANAGEMENT, INC.GREEN BAY ROAD LANDSCAPE MAINTENANCE 2,579.00 62195 LANDSCAPE CONCEPTS MANAGEMENT, INC.CALLAN AVE. STREETSCAPE LANDSCAPE MAINTENANCE 311.25 62199 NATIONAL AWARD SERVICES ENGRAVING 20.00 62199 NUTOYS LEISURE PRODUCTS DOUBLE CLEVIS W/ BOLTS, NYLON SPACERS 52.80 62199 NUTOYS LEISURE PRODUCTS VARIOUS HARDWARE 916.00 62385 NELS J. JOHNSON TREE EXPERTS, INC.TREE TRIMMING 575.00 62385 SUNRISE TREE SERVICE INC CRANE RENTAL - DISMANTLE AND INSTALL XMAS TREE 1,050.00 65005 WEST CENTRAL MUNICIPAL CONFERENCE 120 TREES AND PLANTING SERVICES 21,181.07 65050 RUSSO POWER EQUIPMENT CHAINSAW GRINDER 288.99 65070 RUSSO POWER EQUIPMENT AIR FILTER 81.92 65070 RUSSO POWER EQUIPMENT DECOMPRESSION VALVE 77.52 337 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2015 65070 RUSSO POWER EQUIPMENT GASKET 3.74 2655 PARKS & FORESTRY MAINT. & OPER. Total 49,593.48 2665 STREETS AND SANITATION ADMINIS 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING 225.00 65095 OFFICE DEPOT OFFICE SUPPLIES 118.07 65625 COMPASS COM SOFTWARE MONTHLY VEHICLE TRACKING FEE 179.40 2665 STREETS AND SANITATION ADMINIS Total 522.47 2670 STREET AND ALLEY MAINTENANCE 62415 KLF TRUCKING TRUCKING OF LEAVES 16,900.00 62415 KLF TRUCKING TRUCKING OF LEAVES FOR 2015 SEASON 1,300.00 65055 PETER BAKER & SON CO.UPM/COLD PATCH PURCHASE 7,761.00 65055 OZINGA CHICAGO RMC, INC.CONCRETE PURCHASE 453.00 65055 ARROW ROAD CONSTRUCTION HOT ASPHALT MIX 1,798.16 2670 STREET AND ALLEY MAINTENANCE Total 28,212.16 2677 FACILITIES 62225 DUSTCATCHERS, INC.FLOOR MAT SERVICE 189.00 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY SAFETY TRAINING AND EDUCATION 630.00 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING 75.00 62509 SMITH MAINTENANCE COMPANY JANITORIAL EQUIPMENT MAINTENANCE 9,790.76 64015 NICOR UTILITIES 494.08 65050 MARK VEND COMPANY VENDING MACHINE ITEMS 208.97 65050 PATTEN INDUSTRIES EQUIPMENT RENTAL 1,912.50 65050 PATTEN INDUSTRIES GENERATOR RENTAL 1,912.50 65050 RAYNOR DOOR COMPANY OVERHEAD DOOR MAINTENANCE 1,774.72 65050 SMITHEREEN PEST MANAGEMENT SERVICES PEST CONTROL SERVICES 93.00 65050 DUSTCATCHERS, INC.RUG AND MAT SERVICES AND UPKEEP 229.00 65095 OFFICE DEPOT OFFICE SUPPLIES 170.75 2677 FACILITIES Total 17,480.28 3005 REC. MGMT. & GENERAL SUPPORT 62490 DELL COMPUTER CORP.LATITUDE E7440 FOR CHRISTINA FERRARO 1,012.79 3005 REC. MGMT. & GENERAL SUPPORT Total 1,012.79 3010 REC. BUSINESS & FISCAL MGMT 65095 OFFICE DEPOT OFFICE SUPPLIES 251.40 3010 REC. BUSINESS & FISCAL MGMT Total 251.40 3020 REC GENERAL SUPPORT 62210 ACTION PRINTING PRINTING OF EVANSTON LIFE MAGAZINE 16,419.53 3020 REC GENERAL SUPPORT Total 16,419.53 3025 PARK UTILITIES 64005 COMED UTILITIES 5,446.77 64005 MC SQUARED ENERGY UTILITIES 1,735.76 64015 NICOR UTILITIES 183.45 3025 PARK UTILITIES Total 7,365.98 3030 CROWN COMMUNITY CENTER 62505 GARY KANTOR MAGIC CLASSES 210.00 62505 3 POINT ATHLETICS PAYMENT FOR BASKETBALL PROGRAM 3,126.75 64005 MC SQUARED ENERGY UTILITIES 3,029.42 64015 NICOR UTILITIES 104.49 65050 NORTH SHORE ELECTRIC INC ELECTRICAL WORK 236.25 65050 SUPERIOR INDUSTRIAL SUPPLY CUSTODIAL SUPPLIES 493.96 65070 GRAINGER, INC., W.W.MAINTENANCE SUPPLIES 355.50 65095 OFFICE DEPOT OFFICE SUPPLIES 57.79 3030 CROWN COMMUNITY CENTER Total 7,614.16 3035 CHANDLER COMMUNITY CENTER 62495 ANDERSON PEST CONTROL PEST CONTROL 31.20 62505 E-TOWN TENNIS YOUTH & ADULT TENNIS INSTRUCTION 2015 6,197.70 62507 ALLTOWN BUS SERVICE INC.FIELD TRIP CANCELLATION FEE 150.00 62507 ALLTOWN BUS SERVICE INC.FIELD TRIP LATE FEE 225.00 64005 MC SQUARED ENERGY UTILITIES 1,137.48 64015 NICOR UTILITIES 161.07 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 165.20 65095 OFFICE DEPOT OFFICE SUPPLIES 104.85 3035 CHANDLER COMMUNITY CENTER Total 8,172.50 3040 FLEETWOOD JOURDAIN COM CT 62225 CINTAS CORPORATION #769 CLEANING FLOOR MATS 148.96 62511 SHELTON, PATRICK *ENTERTAINMENT-DJ 150.00 62511 KEVIN SPARKMON SECURITY FOR PRIVATE RENTAL 135.00 64005 MC SQUARED ENERGY UTILITIES 3,167.32 64015 NICOR UTILITIES 207.92 65025 SMIGO MANAGEMENT GROUP CONGREGATE MEAL PROGRAM 702.30 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 401.68 65040 GILLESPIE, WILL NOVEMBER SERVICE ON LOBBY FISH TANK 75.00 65050 STA-KLEEN INC.BAFFLE WITH CLIPS 41.00 65095 OFFICE DEPOT OFFICE SUPPLIES 501.99 65110 COMCAST CABLE CABLE SERVICES 105.02 3040 FLEETWOOD JOURDAIN COM CT Total 5,636.19 438 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2015 3045 FLEETWOOD/JOURDAIN THEATR 62511 AGUIRRE, NICHOLIA REHEARSAL PRODUCTION MEETING AND DIRECTOR 1,189.50 62511 PROCOM SOUND SYSTEMS TEST AND REPAIR SOUND SYSTEMS 259.00 62511 SINGLETON, PHOENIX LIGHTING DESIGN EQUIPMENT FOR THE THEATER 400.00 62511 LYNN ZIEHE DESIGN & SEW COSTUMES FOR THE EVANSTON THEATER 350.00 65095 OFFICE DEPOT OFFICE SUPPLIES 33.19 3045 FLEETWOOD/JOURDAIN THEATR Total 2,231.69 3050 RECREATION OUTREACH PROGRAM 62511 SHELTON, PATRICK DJ SERVICE FOR THE MIDDLE SCHOOL PARTY ON DEC. 18,150.00 3050 RECREATION OUTREACH PROGRAM Total 150.00 3055 LEVY CENTER SENIOR SERVICES 56045 ILLINOIS DEPT OF REVENUE *SALES TAX OCTOBER 2015 50.00 62210 ALLEGRA PRINT & IMAGING LUNCH TICKETS 25.00 62495 ANDERSON PEST CONTROL PEST CONTROL LEVY 44.94 62505 COMPUTER TRAINING & SUPPORT SERVICES ONE ON ONE COMPUTER TRAINING 75.00 62505 CONNELLY'S ACADEMY FALL TKD CLASS INSTRUCTION 6,194.40 62505 SHARON ROSMAN FACILITATE 6 MONTHS OF PERSONAL GROWTH BOOK CLUB 300.00 62507 DAVIS TRANSPORTATION BUS FOR SENIOR TRIP REIMBURSED BY LSCF 400.00 62695 JUDON, ARNETT TAXI COUPON REIMBURSEMENT 2,760.00 62695 303 TAXI TAXI COUPON REIMBURSEMENT 8,232.00 64005 MC SQUARED ENERGY UTILITIES 5,294.65 64015 NICOR UTILITIES 233.50 65025 SMIGO MANAGEMENT GROUP CONGREGATE MEAL VENDOR - LEVY 5,244.85 65110 MOBILE MINI, INC.MONTHLY STORAGE POD RENTAL 111.58 65110 RUSSELL LANE, LLC TICKETS, LUNCH AND MUSEUM TOUR 315.00 65110 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 194.85 3055 LEVY CENTER SENIOR SERVICES Total 29,475.77 3080 BEACHES 64005 MC SQUARED ENERGY UTILITIES 119.14 64015 NICOR UTILITIES 74.22 3080 BEACHES Total 193.36 3095 CROWN ICE RINK 62245 JORSON & CARLSON ICE SCRAPER KNIVES SHARPENED 35.49 62375 JEAN'S GREENS, INC.MONTHLY PLANT SERVICE 100.00 62508 LEVI, SHANNON ADULT BROOMBALL LEAGUE SCOREKEEPER 45.00 62508 LEVI, SHANNON ADULT BROOMBALL SCORE KEEPER 135.00 62508 CHAVANNES, SEBASTIEN ADULT BROOMBALL REFEREE 180.00 62508 CHAVANNES, SEBASTIEN ADULT BROOMBALL LEAGUE REFEREE 90.00 62508 SHAWN PFEIFFER ADULT BROOMBALL LEAGUE REFEREE 70.00 62508 SHAWN PFEIFFER ADULT BROOMBALL REFEREE 315.00 62508 MATTHEW LEVI ADULT BROOMBALL LEAGUE REFEREE 35.00 62508 MATTHEW LEVI ADULT BROOMBALL REFEREE 105.00 64005 MC SQUARED ENERGY UTILITIES 9,088.25 64015 NICOR UTILITIES 313.45 65110 REVOLUTION, LLC 2015 NUTCRACKER COSTUMES 3,010.00 3095 CROWN ICE RINK Total 13,522.19 3100 SPORTS LEAGUES 65110 HILLSIDE LANDSCAPE, INC REPAIR AND REPLACEMENT OF SOD AT JAMES PARK 16,670.00 3100 SPORTS LEAGUES Total 16,670.00 3215 YOUTH ENGAGEMENT DIVISION 62490 DELL COMPUTER CORP.2 LAPTOPS FOR RECREATION 1,659.86 3215 YOUTH ENGAGEMENT DIVISION Total 1,659.86 3225 GIBBS-MORRISON CULTURAL CENTER 62225 COMED UTILITIES 325.96 3225 GIBBS-MORRISON CULTURAL CENTER Total 325.96 3605 ECOLOGY CENTER 62210 ALLEGRA PRINT & IMAGING MARKET BANNERS - ECOLOGY CENTER 311.00 62490 KEVIN SPARKMON SECURITY FOR PRIVATE RENTAL 120.00 64005 MC SQUARED ENERGY UTILITIES 402.09 65040 LAPORT INC JANITORIAL SUPPLIES 14.80 65110 MOBILE MINI, INC.TEMPORARY STORAGE POD DURING CONSTRUCTION 536.45 3605 ECOLOGY CENTER Total 1,384.34 3710 NOYES CULTURAL ARTS CENTER 64005 MC SQUARED ENERGY UTILITIES 1,492.82 64015 NICOR UTILITIES 296.05 3710 NOYES CULTURAL ARTS CENTER Total 1,788.87 3720 CULTURAL ARTS PROGRAMS 62490 MATTHEW DOHERTY DESIGN GRAPHIC ARTIST 3,960.00 62507 ALLTOWN BUS SERVICE INC.ARTS CAMP TRIP 122.00 62511 ACADEMY OF MEXICAN DANCE AND MUSIC PERFORMANCE FOR DAY OF THE DEAD EVENT 1,200.00 62515 HOUSE OF RENTAL TABLES AND CANOPY FOR FARMERS MARKET 794.00 62515 BG PRODUCTION, INC EQUIPMENT AND SUPPLIES 2,882.50 3720 CULTURAL ARTS PROGRAMS Total 8,958.50 539 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2015 3806 CIVIC CENTER SERVICES 64005 COMED UTILITIES 138.07 64015 NICOR UTILITIES 285.25 3806 CIVIC CENTER SERVICES Total 423.32 100 GENERAL FUND Total 787,575.72 175 GENERAL ASSISTANCE FUND 4605 GENERAL ASSISTANCE ADMIN 65095 OFFICE DEPOT OFFICE SUPPLIES 126.43 4605 GENERAL ASSISTANCE ADMIN Total 126.43 175 GENERAL ASSISTANCE FUND Total 126.43 176 HEALTH AND HUMAN SERVICES 4651 HEALTH & HUMAN SERVICES 62491 PRESENCE BEHAVIORAL HEALTH MENTAL HEALTH SERVICES-OCT. 2015 6,444.44 62491 PRESENCE BEHAVIORAL HEALTH MENTAL HEALTH SERVICES-SEPT. 2015 6,444.44 4651 HEALTH & HUMAN SERVICES Total 12,888.88 176 HEALTH AND HUMAN SERVICES Total 12,888.88 200 MOTOR FUEL TAX FUND 5100 MOTOR FUEL TAX - ADMINISTRATION 65515 J.A. JOHNSON PAVING CO 2015 CIP III - STREET RESURFACING PROJECT BID #15-44 39,619.90 415855 65515 A LAMP CONCRETE CONTRACTORS, INC.2015 MFT STREET RESURFACING BID 15-14 81,984.82 5100 MOTOR FUEL TAX - ADMINISTRATION Total 121,604.72 200 MOTOR FUEL TAX FUND Total 121,604.72 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 62509 PREON POWER PREVENTIVE MAINTENANCE & BATTERY REPLACEMENT 4,625.00 64505 AT & T COMMUNICATION CHARGES 5,487.11 65085 CHICAGO COMMUNICATIONS, LLC.RADIO TOWER LIGHTNING STRIKE REPAIRS 10,032.50 65085 TYCO INTEGRATED SECURITY LLC INSTALLATION CHARGES 1,187.38 65625 SUNGARD PUBLIC SECTOR, INC.CAD UPGRADE PROJECT (CONTRACT #150676) 2015 PAYMENT 240,961.00 5150 EMERGENCY TELEPHONE SYSTM Total 262,292.99 205 EMERGENCY TELEPHONE (E911) FUND Total 262,292.99 215 CDBG FUND 5170 PUBLIC IMPROVEMENTS 63030 SCHROEDER & SCHROEDER INC 2015 CDBG BLOCK SIDEWALK REPLACEMENT PROJECT BID 15-49 7,705.17 5170 PUBLIC IMPROVEMENTS Total 7,705.17 5187 REHAB CONSTRUCTION ADMIN 62490 COOK COUNTY RECORDER OF DEEDS RECORDINGS 100.00 65095 TEUTEBERG INC PRINTING MATERIAL 46.62 5187 REHAB CONSTRUCTION ADMIN Total 146.62 215 CDBG FUND Total 7,851.79 225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 62660 EVANSTON ROUNDTABLE LLC ADVERTISING WINTER PREPAREDNESS & SMALL BUSINESS SATURDAY 675.00 62660 EVANSTON NOW, LLC ECONOMIC DEVELOPMENT & CITY PROMOTIONS ADVERTISING 325.00 62662 EVANSTON ROUNDTABLE LLC MAIN-DEMPSTER SSA SMALL BUSINESS SATURDAY AD 798.00 62662 SPECIALTY PREMIUM GROUP LOVE LOCAL TOTE BAGS SMALL BUSINESS -MAIN-DEMPSTER SSA 2,677.00 65522 CRESCENT MOON KITCHEN, INC. *REIMBURSEMENT: FACADE IMPROVEMENT GRANT 17,888.00 65522 TRIPDONATION LLC STOREFRONT MODERNIZATION GRANT 928 CHICAGO AVE 9,885.00 65525 FIRST NIGHT EVANSTON *FIRST NIGHT EVANSTON FUNDING 5,000.00 5300 ECON. DEVELOPMENT FUND Total 37,248.00 225 ECONOMIC DEVELOPMENT FUND Total 37,248.00 320 DEBT SERVICE FUND 5706 2006B BONDS 62350 WELLS FARGO BANK G.O. SERIES 2006B 500.00 5706 2006B BONDS Total 500.00 5707 2007 BONDS 62350 WELLS FARGO BANK G.O. SERIES 2007 250.00 5707 2007 BONDS Total 250.00 5716 2013 B BONDS 62350 WELLS FARGO BANK G.O. SERIES 2013B 750.00 5716 2013 B BONDS Total 750.00 640 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2015 5718 2015 B BONDS62716 CHAPMAN & CUTLER *2015A AND 2015B ISSUANCE 11,415.00 62716 PUBLIC FINANCIAL MANAGEMENT, INC.*2015 B BONDS ISSUANCE 21,250.00 5718 2015 B BONDS Total 32,665.00 5719 2015 A BONDS 62716 CHAPMAN & CUTLER *2015A AND 2015B ISSUANCE 11,415.00 62716 MOODY'S INVESTORS SERVICE *2015 A BONDS ISSUANCE 18,500.00 62716 PUBLIC FINANCIAL MANAGEMENT, INC.*2015 A BONDS ISSUANCE 21,250.00 5719 2015 A BONDS Total 51,165.00 320 DEBT SERVICE FUND Total 85,330.00 330 HOWARD-RIDGE TIF FUND 5860 HOWARD RIDGE TIF 56010 VON MEDVEY MANAGEMENT, LLC MONTHLY RENT POLICE OUTPOST 745 HOWARD 1,000.00 5860 HOWARD RIDGE TIF Total 1,000.00 330 HOWARD-RIDGE TIF FUND Total 1,000.00 415 CAPITAL IMPROVEMENTS FUND 4150 CAPITAL PROJECTS 415959 62145 CHRISTOPHER B. BURKE ENGINEERING, LTD.SHERIDAN RD/CHICAGO AVE PHASE I & II ENGINEERING SERVICES 19,669.58 415424 65502 CLAUSS BROTHERS, INC.BID #15-38, CLARK STREET BEACH BIRD SANCTUARY 3,456.00 416127 65502 KOVILIC CONSTRUCTION CO.BID #15-29, CHURCH STREET BOAT RAMP IMPROVEMENTS 80,668.66 416456 65502 KOVILIC CONSTRUCTION CO.BID #15-29, CHURCH STREET BOAT RAMP IMPROVEMENTS 187,715.84 415177 65510 MIDWEST PRESSURE WASHING & RESTORATION CONSTRUCTION SERVICES, GENERAL 22,000.00 415177 65510 MIDWEST PRESSURE WASHING & RESTORATION SCAFFOLDING MAINTENANCE AND RE 33,590.00 65515 CENTRAL RUG & CARPET CO.CHANGE ORDER TO COMPLETED PO #595, ADDITIONAL WORK DONE 2,400.00 415179 65515 CENTRAL RUG & CARPET CO.G300 CONFERENCE CARPET TILES 4,600.00 415885 65515 IL DEPT OF TRANSPORTATION BRIDGE ST BRIDGE CONSTRUCTION 27,789.26 416443 65515 IL DEPT OF TRANSPORTATION SHERIDAN RD SIGNAL MODERNIZATION - CITY SHAR CONSTR COST 62,521.70 65515 STANLEY CONSULTANTS INC.SHERIDAN RD SIGNAL MODERNIZATION 35,349.08 415179 65515 RAYES BOILER & WELDING, LTD SERVICE CENTER BOILER EXHAUST REPAIR SERVICES 16,350.00 415855 65515 J.A. JOHNSON PAVING CO 2015 CIP III - STREET RESURFACING PROJECT BID #15-44 597.59 415937 65515 J.A. JOHNSON PAVING CO ADDITIONAL PAVEMENT PATCHING 153,452.00 415860 65515 TRIGGI CONSTRUCTION, INC.2015 SPECIAL ASSESSMENT PAVING - VARIOUS ALLEYS BID #15-52 120,219.30 415885 65515 ALLIANCE CONTRACTORS, INC.CENTRAL STREET BRIDGE EMERGENCY REPAIR BID #15-45 162,975.00 65515 ROBINSON, CHRISTOPHER PAINTING GIBBS MORRISON 1,980.00 415183 65515 A LAMP CONCRETE CONTRACTORS, INC.CENTRAL ST STREETSCAPE PROJECT BID #15-43 242,579.18 415855 65515 ESI CONSULTANTS, LTD EMERSON/RIDGE/GREENBAY PHASE II SERVICES RFQ13-12 108,383.04 65515 VALUE REMODELING INC *GIBBS MORRISON- CONSTRUCTION 5,400.00 415941 65515 HAMPTON, LENZINI AND RENWICK, INC.DEMPSTER ST. TRAFFIC SIGNAL MODERZATION & COORDINATION 29,380.84 4150 CAPITAL PROJECTS Total 1,321,077.07 415 CAPITAL IMPROVEMENTS FUND Total 1,321,077.07 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 415189 65515 A LAMP CONCRETE CONTRACTORS, INC.A LAMP CIVIC CENTER SUSTAINABLE PARKING LOT BID 14-60 165,062.79 700518 65515 A LAMP CONCRETE CONTRACTORS, INC.CENTRAL ST STREETSCAPE PROJECT BID #15-43 49,704.80 65515 NEW WORLD SYSTEMS *NEW WORLD YEAR END PAYMENTS 40,227.00 7005 PARKING SYSTEM MGT Total 254,994.59 7015 PARKING LOTS & METERS 62245 TOTAL PARKING SOLUTIONS, INC.CALE PAY STATION 3 G MODEM UPGRADE - TERMINALS 781.00 62375 CTA/AB MONTHLY RENT LOT 19 - BENSON - CHURCH TO UNIVERSITY PLACE 990.00 65070 PASSPORT PARKING, INC`MONTHLY MOBILE PAY FEE SEPTEMBER 2015 4,198.60 65070 TOTAL PARKING SOLUTIONS, INC.RECEIPT PAPER FOR PARKING TERMINALS 643.00 7015 PARKING LOTS & METERS Total 6,612.60 7025 CHURCH STREET GARAGE 53515 FAGAN, LILA ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1088 25.00 53515 STONE, JOSEPH ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1321 25.00 53515 KIRSCHBAUM, GERALD ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 905 25.00 53515 CARTON, SAM ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1317 25.00 53515 KAECHELE, JUSTIN ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1341 25.00 53515 ZHANG, TAYLOR ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1041 25.00 53515 MENEFEE, HEATHER ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 891 25.00 53515 MELOAN, RACHEL ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 357 25.00 53515 JEKAL, ANGELA ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 53 25.00 53515 KIM, JASON ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 608 25.00 53515 BOMBERG, FAY ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1338 25.00 53515 HYMAN, ANDREW ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1282 25.00 53515 VIA, GEORGE ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 910 25.00 53515 KIM, YOUNGYEON ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1234 25.00 53515 SCALETTA, TYLER ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1103 25.00 53515 MALKI, AARON ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1301 25.00 53515 KATZ, DANIELLE ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1308 25.00 53515 SCHUMAN, CHARLES ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1311 25.00 53515 HEMPLE, SCOTT ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1251 25.00 53515 SHEN, LINHUI ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1372 25.00 53515 MUROHH, BORIS ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 918 25.00 741 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2015 53515 SCHUPPNER, HANNAH ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1245 25.00 53515 ROGERS, JOSHUA ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1196 25.00 53515 ANILAL, NANDO ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 227 25.00 53515 WALD, GERHARD ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK #198 25.00 53515 ACCELERATE/ ATHLETICO ACCESS CARD DEPOSIT REFUND - CHURCH SELF PARK # 356, 1183, 1132 75.00 53515 VAZQUEZ, CANDIDA ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1012 25.00 53515 BIVINS, MATTHEW ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1137 25.00 53515 MARINO, JOSH ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1203 25.00 53515 ELLIOTT, MELISA ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 438 25.00 53515 NORTHSHORE VILLAGE ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1184 25.00 53515 JIANG, DANIEL ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 636 25.00 53515 OSUJI, OBINNA ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1356 25.00 62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT 25,617.50 62509 REVCON TECHNOLOGIES, INC.OPERATING COSTS DECEMBER 2015 - GARAGE MONITORING SYSTEM 1,590.00 62509 HUB PARKING TECHNOLOGY USA, INC.MONTHLY SERVICE AGREEMENT - PARCS EQUIPMENT DECEMBER 2015 1,000.00 64005 MC SQUARED ENERGY UTILITIES 3,255.16 64505 CALL ONE COMMUNICATION CHARGES 842.51 68205 SIMPLEX TIME RECORDER CHURCH STREET - REPLACE FIRE ALARM BATTERIES 320.32 68205 HUB PARKING TECHNOLOGY USA, INC.HUB REPAIR AND LABOR COSTS 530.00 7025 CHURCH STREET GARAGE Total 34,030.49 7036 SHERMAN GARAGE 53515 MUROKH, BORIS ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2873 25.00 53515 PRESCOUTER, INC.ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #200 25.00 53515 ELLISON, ERIN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #58 25.00 53515 DEGUE, ADRIENNE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2600 25.00 53515 DAVIES, ALEX ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #1577 25.00 53515 XIE, WEI ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #3144 25.00 53515 SACKETT, KYLE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2801 25.00 53515 YOUNG, STEPHANIE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #3350 25.00 53515 VILLANUEVA, JORDAN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2748 25.00 53515 TOKHTAMYSHEVA, YELENA ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #3126 25.00 53515 MUZZY, CARISSA ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #3017 25.00 53515 XIA, JIWEI ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2187 25.00 53515 BARANSKI, JACEK ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2857 25.00 53515 HEINZMANN, BROOKE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2546 25.00 53515 NORBOT, SCOTT ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2782 25.00 53515 THE AUTO CLUB GROUP (ATTN: JANET HOLSTON)ACCESS CARD DEPOSIT REFUND - SHERMAN SELF PARK #2854,271,2846, 2847 100.00 53515 WICKS, ED ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #3313 25.00 53515 HALL, ANDREW ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2546 25.00 53515 TOPE, KELSEY ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #1129 25.00 53515 LOCKERMAN, MATHEW ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #150 25.00 53515 GUTOWSKI, KIRSTEN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #3138 25.00 53515 BUBANJ, MARIJA ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #152 25.00 53515 MENDEZ, ARTURO ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #1860 25.00 53515 O'MEARA, WALTER ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #128 25.00 53515 HOLLAND, MARCEY ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #3134 25.00 53515 TUMURTUYA, OYU ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2081 25.00 53515 DAVIS, CARL ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #783 25.00 53515 EIDEN, LAUREN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #152 25.00 53515 SPINDLER, CARRIE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #1721 25.00 53515 NOVAK, MICHELLE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #159 25.00 53515 TSVETKORA, GERGANA ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #3076 25.00 53515 BARNES, JAMES ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #3150 25.00 53515 TZAKIS, NICHOLAS ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2721 25.00 53515 HONG, BEAN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #886 25.00 53515 XIA, NING ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #3071 25.00 53515 HAAS, CHRIS ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #1892 25.00 53515 GERHART, SAMANTHA ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #978 25.00 53515 TOMS, ELIZABETH ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #3184 25.00 53515 AVDIC, NEFIRA ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #1679 25.00 53515 CALHOON, JEFFREY ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2828 25.00 53515 SKONIECZY, LAUREN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #1640 25.00 53515 BROWN, ALISON ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #1016 25.00 53515 EISELE, HEATHER ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #873 25.00 53515 EDWARDS, AMY ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #1543 25.00 53515 SHEN, MINGZHU ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2895 25.00 53515 TRIPLETT, SAM ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #55161 25.00 53515 KIRINCIC, IVAN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2770 25.00 53515 THORN, HOLLY ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #1739 25.00 53515 LENNIE, MICHAEL ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #3315 25.00 53515 WAN, SARAH ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #1639 25.00 53515 WHEELER, ERIN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #1938 25.00 53515 STEIN, MICHAEL ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #216 25.00 53515 LUSHCHAN, MAKSIM ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #1562 25.00 53515 BENGERI MILLIND ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2601 25.00 53515 LUSHER, SUSAN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2733 25.00 53515 MARTINICO, AMANDA ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2748 25.00 53515 GREEN, DANIEL ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #983 25.00 53515 ZHAO, QIAN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #3102 25.00 53515 SHABTAY, TALIA ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #3116 25.00 53515 ERAWAN, ALDY ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2873 25.00 53515 MYEFSKI, JOHN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #1739 25.00 53515 ORLANDO, KELLY ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2792 25.00 53515 COHEN, STEVEN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2568 25.00 842 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2015 53515 STERLING, ZANE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #1679 25.00 53515 GROCHOCINSKI, CASEY ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #1062 25.00 53515 MITESH PATEL / 7-ELEVEN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2868 25.00 53515 DOLD, MELANIE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #3160 25.00 53515 FRITZ, ANDREW ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #3276 25.00 53515 SCHUSTER, JOSEPH ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #1668 25.00 53515 DOMINQUEZ, VERONICA ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #60 25.00 53515 MUELLER, NICOLE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2765 25.00 53515 SHANNON MARTIN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2533 25.00 53515 KAREN MCKINLAY ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #2818 25.00 62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT 59,164.12 62509 REVCON TECHNOLOGIES, INC.OPERATING COSTS DECEMBER 2015 - GARAGE MONITORING SYSTEM 4,506.00 62509 EAP CONSULTANTS, INC.EAP MONTHLY INVOICE-CONSULTING SERVICES 907.00 62509 HUB PARKING TECHNOLOGY USA, INC.MONTHLY SERVICE AGREEMENT - PARCS EQUIPMENT DECEMBER 2015 2,550.00 62660 MB EVANSTON SHERMAN, L.L.C.SALT INVOICE 186.93 64005 MC SQUARED ENERGY UTILITIES 6,306.25 64505 AT & T COMMUNICATION CHARGES 155.47 64505 CALL ONE COMMUNICATION CHARGES 1,844.71 68205 HUB PARKING TECHNOLOGY USA, INC.HUB REPAIR AND LABOR COSTS 230.00 7036 SHERMAN GARAGE Total 77,750.48 7037 MAPLE GARAGE 53515 MUNDELEIN POLICE DEPARTMENT ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3707 25.00 53515 VILLAGE OF NORTHBROOK ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3668 25.00 53515 KAUSHAL, VARUN ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #2904 25.00 53515 SHAIKH, HAMMAD ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #2991 25.00 53515 GOODMAN, CATHERINE ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3044 25.00 53515 JACOBSON, KELSEY ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3788 25.00 53515 TRENBETH, BRITTANY ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3643 25.00 53515 VALENZUELA, EVELYN ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3648 25.00 53515 OVIEDO, PAULA ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3017 25.00 53515 SAKALA, GOLIATH ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #2369 25.00 53515 JIAO, YIKE ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #2556 25.00 53515 BROTTMAN, DANIEL ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3780 25.00 53515 JAYARA, VINOD ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3514 25.00 53515 DEMARIA, RICHARD ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #2058 25.00 53515 DEUTSCHLE, KATHRIN ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3747 25.00 53515 RANNEY, ALEX ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3528 25.00 53515 HANO, PAT ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3638 25.00 53515 COHN, NIUIAM ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3786 25.00 53515 HUIZENGA, ELIZABETH ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3328 25.00 53515 POULOS, KELLIE ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3342 25.00 53515 BAUER, VICTORIA ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3106 25.00 53515 RETSKY, RACHEL ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3374 25.00 53515 CACAYURAN, REBECCA ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #2724 25.00 53515 WILSON, MYLES ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3702 25.00 53515 NOLAN, KELSEY ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #1715 25.00 53515 ZHANG, LINGYAN ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #2735 25.00 53515 WISNIEWSKI, JACK ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #2189 25.00 53515 SPRAGUE, DAVE ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #2048 25.00 53515 ALLEN, LAURA ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3197 25.00 53515 FILICKO, ABIGAIL ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #1741 25.00 53515 SENGUPTA, ANIRUDDHA ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3170 25.00 53515 HOWELL, KAYLA ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3793 25.00 53515 WHITE, GARRISON ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3789 25.00 53515 ZHU, HONGYU ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #2382 25.00 53515 MARTIN, ERIC ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3258 25.00 53515 HOLDMAN, MICHAEL ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3506 25.00 53515 VILLAGE OF HAZEL CREST ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #2028 25.00 53515 VILLAGE OF SKOKIE (ATTN: TRAINING UNIT)ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3623 25.00 53515 METZHER, KURT ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #2014 25.00 53515 HOFFMAN, JON ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #2277 25.00 53515 HUEY, SARAH ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3698 25.00 53515 ROMAN, JESUS ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3451 25.00 53515 LAURA DIANA CIRSTEA ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #2489 25.00 53515 PORZEZINSKI, DANIEL ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3416 25.00 53515 BREMER, ERIK ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3044 25.00 53515 FARKAS, HALEY ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3522 25.00 53515 HOU, JUSTIN ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3784 25.00 53515 HUNTER, JANE ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #1889 25.00 53515 CHEN, SHIYI ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #1741 25.00 53515 NICHOLS, DYLAN ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3786 25.00 53515 MCMENAMIN, SUSAN ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #1987 25.00 53515 DIETCH, JORDAN ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #1781 25.00 53515 ZHAO, KEVIN ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #2061 25.00 53515 MUELLER, LISA ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3739 25.00 53515 SHIAO, ANDREW ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3281 25.00 53515 JONES, DAVID ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #1588 25.00 53515 QU, ZHENGYANG ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #2847 25.00 53515 BRENMAN, AMY ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3413 25.00 53515 DUKE, DAVID ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3796 25.00 53515 ZAIJING, SUN ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3334 25.00 53515 MCGRANE, ERIN ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3686 25.00 53515 BRENNEMAN, JEFF ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3765 25.00 53515 GERSTENBERGER, SARAH ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #1713 25.00 943 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2015 53515 SHIVELY, BRETT ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3593 25.00 53515 ERIKSON, WENDY ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3225 25.00 53515 LIU, ERIC ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #3706 25.00 53515 MCKINNEY, CHELSEA ACCESS CARD DEPOSIT REFIND - MAPLE AVE SELF PARK #2890 25.00 53515 PIEDONG LIA C/O JIANNIXE LI ACCESS CARD DEPOSIT REFIND - MAPLE AVE SELF PARK #2028 25.00 53515 KAJTEZOVIC, SUADA ACCESS CARD DEPOSIT REFIND - MAPLE AVE SELF PARK #3735 25.00 62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT 51,887.64 62509 REVCON TECHNOLOGIES, INC.OPERATING COSTS DECEMBER 2015 - GARAGE MONITORING SYSTEM 3,021.60 62509 HUB PARKING TECHNOLOGY USA, INC.MONTHLY SERVICE AGREEMENT - PARCS EQUIPMENT DECEMBER 2015 2,000.00 64005 MC SQUARED ENERGY UTILITIES 5,515.29 64505 CALL ONE COMMUNICATION CHARGES 1,302.97 7037 MAPLE GARAGE Total 65,452.50 505 PARKING SYSTEM FUND Total 438,840.66 510 WATER FUND 510 WATER SUPPORT 22700 KINZIE REAL ESTATE GROUIP OVERPAYMENT OF WATER ACCOUNT # 2241929-00 82.56 22700 ALTI SOURCE SINGLE FAMILY INC.OVERPAYMENT OF WATER ACCOUNT # 1183482-01 139.44 22700 FIELD ASSET SERVICES OVERPAYMENT OF WATER ACCOUNT # 2260050-00 63.38 22700 ELLS, TREVOR OVERPAYMENT OF WATER ACCOUNT # 2260380-09 203.32 22700 NIMROD, RAYMOND OVERPAYMENT OF WATER ACCOUNT # 2290550-03 69.72 22700 SEBRING OVERPAYMENT OF WATER ACCOUNT # 2292630-00 155.18 22700 NEU, JOHN OVERPAYMENT OF WATER ACCOUNT # 3340760-00 72.64 22700 MATHIAS, WILLIAM OVERPAYMENT OF WATER ACCOUNT # 4430531-04 112.34 22700 GISTOVER, BRIAN OVERPAYMENT OF WATER ACCOUNT # 4470290-00 104.57 22700 TAYLOR, DOUGLAS OVERPAYMENT OF WATER ACCOUNT # 4470290-00 106.22 22700 TOBIN, RAYMOND OVERPAYMENT OF WATER ACCOUNT # 6630410-00 87.86 22700 DONALD BUSHMAN OVERPAYMENT OF WATER ACCOUNT # 6650132-00 137.65 22700 TERRY, CAROLYN OVERPAYMENT OF WATER ACCOUNT # 0111210-00 268.46 22700 WESLEY REALTY GROUP OVERPAYMENT OF WATER ACCOUNT # 3372170-06 110.70 510 WATER SUPPORT Total 1,714.04 7100 WATER GENERAL SUPPORT 56140 ILLINOIS DEPT OF REVENUE *SALES TAX OCTOBER 2015 467.00 56145 HORIZON GROUP REALTY HOLDINGS, LLC REFUND:FIRE HYDRANT DEPOSIT 1,234.58 62210 EVANSTON BLUE PRINT CO., INC.SCAN OF PLANS 17.00 62245 CDM SMITH, INC.SCADA SUPPORT SERVICES (14-02)2,753.85 62340 DLT SOLUTIONS AUTODESK BUILDING DESIGN SUITE PREMIUM LICENSE RENEWAL 1,950.06 64505 BYTRONICS, INC., BASIN TECH CENTRE MONTHLY SUPPORT FOR DIG TRACK TICKETS 109.00 65050 ROTH BROS., INC.WARRANTY ROOF INSPECTION-HIGH LIFT PS 479.17 65070 CDM SMITH, INC.SCADA SUPPORT SERVICES (14-02)3,820.23 65095 OFFICE DEPOT OFFICE SUPPLIES 223.58 7100 WATER GENERAL SUPPORT Total 11,054.47 7105 PUMPING 64005 COMED UTILITIES 72.56 64005 MC SQUARED ENERGY UTILITIES 65,862.21 64015 NICOR UTILITIES 739.78 64505 CALL ONE COMMUNICATION CHARGES 178.16 65085 FALCON ELECTRIC, INC.UPS FOR THE NORTH STANDPIPE 2,012.80 65085 GIRARD CHEMICAL CO.BOILER CHEMICALS & TREATMENT FOR 2015-2016 SEASON 1,450.00 7105 PUMPING Total 70,315.51 7110 FILTRATION 62245 ALL-TYPES ELEVATORS, INC.PASSENGER ELEVATOR-2015 CODE UPDATES 560.00 62465 EUROFINS EATON ANALYTICAL FY 2015 LABORATORY TESTING- ROUTINE COMPLIANCE 967.66 65015 CARBONITE FILTER CORP ANTHRACITE FILTER MEDIA PER ATTACHED SPEC 19,995.00 65015 JCI JONES CHEMICALS, INC.LIQUID CHLORINE (BID 14-62)2,544.00 7110 FILTRATION Total 24,066.66 7115 DISTRIBUTION 62210 ON TRACK FULFILLMENT INC.PRINT & MAIL OF RPZ CARDS 40.25 62275 ON TRACK FULFILLMENT INC.PRINT & MAIL OF RPZ CARDS 75.00 62415 KLF TRUCKING 2015 DEBRIS HAULING 7,150.00 65051 ARROW ROAD CONSTRUCTION HOT ASPHALT MIX 846.18 65055 MID AMERICAN WATER OF WAUCONDA INC.2015 DISTRIBUTION SYSTEM MATERIALS (#14-06)715.00 7115 DISTRIBUTION Total 8,826.43 7120 WATER METER MAINTENANCE 62245 WATER SERVICES COMPANY EST 18 TO 25 LRG METER TESTING, REPAIR/PARTS AND/OR RETEST 1,300.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 118.38 7120 WATER METER MAINTENANCE Total 1,418.38 7125 OTHER OPERATIONS 62180 BURNS & MCDONNELL WATER PLANT VALUATION 32,211.40 62315 NFOSEND, INC ANNUAL COST OF WATER BILLING 3,227.16 7125 OTHER OPERATIONS Total 35,438.56 7131 CAPITAL IMPROVEMENTS 415185 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.SHERIDAN RD/CHICAGO AVE PHASE I & II ENGINEERING SERVICES 5,934.01 7131 CAPITAL IMPROVEMENTS Total 5,934.01 510 WATER FUND Total 158,768.06 1044 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2015 513 WATER DEPR IMPRV & EXTENSION FUND 7330 WATER FUND DEP, IMP, EXT 733128 62145 CDM SMITH, INC.ENGR SVCS FOR REHAB OF 1914 & 1924 CLEARWELLS RFP 15-20 6,515.27 733092 62145 TANK INDUSTRY CONSULTANTS ENGINEERING SERVICES-STANDPIPE PAINTING (RFP 13-61)19,155.84 733092 65515 AMERICAN SUNCRAFT CO., INC.REPAIR & REPAINTING OF THE NORTH & SOUTH STANDPIPES 669,541.19 733128 65515 WALSH CONSTRUCTION COMPANY II REHAB OF CONCRETE IN WATER PLANT CLEARWELLS 32,667.79 7330 WATER FUND DEP, IMP, EXT Total 727,880.09 513 WATER DEPR IMPRV & EXTENSION FUND Total 727,880.09 515 SEWER FUND 7400 SEWER MAINTENANCE 62315 NFOSEND, INC ANNUAL COST OF WATER BILLING 2,205.50 62455 NFOSEND, INC ANNUAL COST OF WATER BILLING 1,021.66 7400 SEWER MAINTENANCE Total 3,227.16 7420 SEWER IMPROVEMENTS 742517 65515 DANIEL CREANEY COMPANY TOPOGRAPHICAL SURVEY 3,400.00 7420 SEWER IMPROVEMENTS Total 3,400.00 515 SEWER FUND Total 6,627.16 520 SOLID WASTE FUND 7685 REFUSE COLLECT & DISPOSAL 56155 ILLINOIS DEPT OF REVENUE *SALES TAX OCTOBER 2015 52.00 62390 LAKESHORE WASTE SERVICES, LLC CONDO REFUSE COLLECTION-NOVEMBER 34,650.00 62390 LAKESHORE WASTE SERVICES, LLC CONDO REFUSE COLLECTION-DECEMBER 34,650.00 62415 GROOT RECYCLING & WASTE SERVICES SOLID WASTE COLLECTION-DECEMBER 137,502.45 7685 REFUSE COLLECT & DISPOSAL Total 206,854.45 7690 RESIDENTIAL RECYCLING COL 62415 COLLECTIVE RESOURCE INC.COLLECTION OF PLASTIC BAG AND FILM PACKAGING 59.00 64015 NICOR UTILITIES 158.50 7690 RESIDENTIAL RECYCLING COL Total 217.50 7695 YARD WASTE COLLECTION 62415 GROOT RECYCLING & WASTE SERVICES YARD WASTE COLLECTION 76,630.00 7695 YARD WASTE COLLECTION Total 76,630.00 520 SOLID WASTE FUND Total 283,701.95 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 64505 CALL ONE COMMUNICATION CHARGES 504.92 7705 GENERAL SUPPORT Total 504.92 7710 MAJOR MAINTENANCE 62245 METRO TANK AND PUMP COMPANY ANNUAL FUEL LINE & LEAK TESTS 2,863.00 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 159.46 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 408.02 62355 CINTAS CORPORATION #769 WEEKLY UNIFORM SERVICE 204.01 65015 CONTINENTAL RESEARCH CORP.MELT-AWAY DE-ICER 402.06 65060 1ST AYD CORPORATION CHEMICALS FOR SHOP 906.70 65060 EQUIPMENT DEPOT OF ILLINOIS #144 FORK LIFT SERVICE 111.29 65060 EQUIPMENT DEPOT OF ILLINOIS #944 FORK LIFT SERVICE 114.60 65060 CUMBERLAND SERVICENTER #704 FUEL FILTERS 111.00 65060 CUMBERLAND SERVICENTER 3 AIR FILTERS 136.48 65060 CUMBERLAND SERVICENTER DOOR LATCH 158.85 65060 CUMBERLAND SERVICENTER SWITCH-WORK BRAKE 63.82 65060 DUXLER TIRE & CAR CENTER #99 WHEEL BALANCE 40.00 65060 HAVEY COMMUNICATIONS INC.#104 WARNING LIGHTS 548.00 65060 HAVEY COMMUNICATIONS INC.#40 RETRO FIT NEW CAR 9,065.00 65060 HAVEY COMMUNICATIONS INC.#46 NEW POLICE VEHICLE 9,065.00 65060 HAVEY COMMUNICATIONS INC.#53 NEW POLICE VEHICLE 9,304.00 65060 HAVEY COMMUNICATIONS INC.#56 NEW DOCKING STATION 544.00 65060 HAVEY COMMUNICATIONS INC.#72 INSTALL GUN RACK 684.00 65060 SES INC SNOW MELTER #600 REPAIRS 9,303.07 65060 STANDARD EQUIPMENT COMPANY #668 CONVEYOR CHAIN 123.84 65060 STANDARD EQUIPMENT COMPANY #956 DEBRIS HOSE 641.18 65060 STANDARD EQUIPMENT COMPANY 954 WATER GUN QUICK COUPLERS 98.34 65060 STANDARD EQUIPMENT COMPANY CAN LIFTER TIPPER VALVE 1,087.32 65060 STANDARD EQUIPMENT COMPANY DIRT SHOES 193.25 65060 STANDARD EQUIPMENT COMPANY KEYWAYS 79.44 65060 STANDARD EQUIPMENT COMPANY OPERATOR TRAINING 1,282.50 65060 STANDARD EQUIPMENT COMPANY R&L NOZZLES FOR SWEEPER 129.12 65060 TRI STATE HYDRAULICS INC HYDRAULIC & PTO PUMP #613 3,773.08 65060 VERMEER MIDWEST CHIPPER BLADE RESHARPENING 72.00 65060 WHOLESALE DIRECT INC BUCKET 5/16' CHAIN 342.29 65060 WHOLESALE DIRECT INC RECEIVER COMBO HITCH 218.36 1145 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2015 65060 WINTER EQUIPMENT CO, INC SNOW PLOW BLADES 2,503.82 65060 ZARNOTH BRUSH WORKS, INC.SWEEPER SIDE BRROM AND MAIN BROOMS 1,514.00 65060 WEST SIDE EXCHANGE #550 SEALS 45.56 65060 WEST SIDE EXCHANGE #566 FUEL PUMP 179.41 65060 WEST SIDE EXCHANGE #680 HOOK ATTACHMENT 359.65 65060 TEREX UTILITIES, INC.#163 PTO PRESSURE SWITCH REPAIR 818.48 65060 TEREX UTILITIES, INC.ANNUAL OSHA INSPECTION & REPAIRS #159 2,805.72 65060 INTERSTATE POWER SYSTEMS, INC.FUEL CAP (FIRE DEPT)38.54 65060 INTERSTATE POWER SYSTEMS, INC.TRANS MODULATOR 109.73 65060 HERITAGE CRYSTAL CLEAN ANTI FREEZE 976.01 65060 GLOBAL EMERGENCY PRODUCTS, INC.#311 LIGHT HEAD 275.63 65060 GLOBAL EMERGENCY PRODUCTS, INC.#321 DRAIN ROD 133.75 65060 GLOBAL EMERGENCY PRODUCTS, INC.POWER STEERING DIPSTICK 30.72 65060 GLOBAL EMERGENCY PRODUCTS, INC.RESERVOIR COOLANT 147.27 65060 CARQUEST EVANSTON 18 GAUGE WIRE 24.00 65060 CARQUEST EVANSTON TIRE REPAIR INSERTS 47.50 65060 GOLF MILL FORD #35 REAR AXEL SEALS 20.86 65060 GOLF MILL FORD #51 DOOR WINDOW SWITCH 17.60 65060 GOLF MILL FORD #51 STARTER 322.83 65060 GOLF MILL FORD #516 FUEL PUMP & FILTER 425.20 65060 GOLF MILL FORD #516 ICP SENSOR 320.11 65060 GOLF MILL FORD #931 FUEL FILLER REPAIR 334.76 65060 GOLF MILL FORD FIRE DEPT. DEFROST 20.86 65060 POMP'S TIRE SERVICE, INC.4 NEW TIRES 531.64 65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.#602 BODY REPAIRS 2,740.34 65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.BODY DAMAGE REPAIRS TRUCK #734 4,547.21 65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.BODY REPAIRS TO TRUCK #502 2,985.58 65060 CHICAGO PARTS & SOUND, LLC BRAKE PADS 576.41 65060 CHICAGO PARTS & SOUND, LLC RETURN: STARTER MOTOR -100.00 65060 ADVANCED PROCLEAN INC.POWER WASHING 1,138.50 65060 MID-TOWN PETROLEUM ACQUISITION LLC DBA:195 GAL D.E.F 502.25 65060 APC STORES, INC., DBA BUMPER TO BUMPER CLR/MARKER LAMP 61.12 65060 APC STORES, INC., DBA BUMPER TO BUMPER FOG LAMP RELAY 24.57 65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL FILTER 56.80 65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRALIC FITTINGS 333.52 65060 APC STORES, INC., DBA BUMPER TO BUMPER REEL HYDRAULIC HOSE 1,433.85 65060 APC STORES, INC., DBA BUMPER TO BUMPER SAE 30 OIL 58.68 65065 WENTWORTH TIRE SERVICE NEW TIRE 249.87 65065 WENTWORTH TIRE SERVICE RECAP TIRE 163.50 65065 WENTWORTH TIRE SERVICE TIRE REPAIR 265.00 65090 DOUGLAS TRUCK PARTS FIRE EXTINGUISHER 239.40 7710 MAJOR MAINTENANCE Total 79,513.33 600 FLEET SERVICES FUND Total 80,018.25 601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 65550 STANDARD EQUIPMENT COMPANY STREET SWEEPER REPLACEMENT #667 185,820.00 7780 VEHICLE REPLACEMENTS Total 185,820.00 601 EQUIPMENT REPLACEMENT FUND Total 185,820.00 700 FIRE PENSION FUND 8000 FIREFIGHTERS' PENSION 61755 NCPERS *MEMBERSHIP RENEWAL 250.00 61755 FOSTER & FOSTER *REVIEW OF BENEFIT 375.00 61755 BURKE, BURNS & PINELLI, LTD.*LEGAL FEES 1,483.42 8000 FIREFIGHTERS' PENSION Total 2,108.42 700 FIRE PENSION FUND Total 2,108.42 Grand Total 4,520,760.19 1246 of 516 CITY OF EVANSTON BILLS LIST PERIOD 12.15.2015 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT INSURANCE VARIOUS VARIOUS WORKERS COMP 11,921.74 VARIOUS VARIOUS WORKERS COMP 11,903.66 VARIOUS VARIOUS WORKERS COMP 2,155.90 25,981.30 SEWER 7610.68305 IEPA LOAN DISBURSEMENT SEWER FUND 90,535.08 90,535.08 116,516.38 Grand Total 4,637,276.57 PREPARED BY DATE APPROVED BY DATE 1347 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2015REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTER ORANGE CAB COMPANY $ 47.00 10/02/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH AIRPORT TRANSPORTATION FOR 2 SEATTLE ICMA CONFERENCE311 CENTER HYATT HOTELS $ 973.56 10/02/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH LODGING ICMA CONFERENCE SEATTLE311 CENTER WALGREENS #2619 $ 15.66 10/05/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH BATTERIES311 CENTER CHIPOTLE 0087 $ 10.00 10/14/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH 2 - GIFT CARDS/311 CHALLENGE311 CENTER WALGREENS #4218 $ 10.00 10/14/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH 2 - GIFT CARDS/311 CHALLENGE311 CENTER TARGET 00009274 $ 10.00 10/14/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH 2 - GIFT CARDS/311 CHALLENGE311 CENTER JEWEL #3487 $ 10.00 10/14/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH 2 - GIFT CARDS/311 CHALLENGE311 CENTER STARBUCKS #00255 EVANS $ 10.00 10/14/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH 2 - GIFT CARDS/311 CHALLENGE311 CENTER ANDY'S FROZEN CUSTAR $ 10.00 10/14/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH 2 - GIFT CARDS/311 CHALLENGE311 CENTER OFFICEMAX/OFFICE DEPOT $ 14.48 10/14/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH SUPPLIES FOR 311 CHALLENGE311 CENTER CHEESIE'S PUB GR $ 5.00 10/15/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 GIFT CARD311 CENTER CHEESIE'S PUB GR $ 5.00 10/15/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 GIFT CARD311 CENTER GHB - EVANSTON $ 10.00 10/15/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 GIFT CARDS (2)311 CENTER SNAPENGAGE CHAT $ 49.00 10/15/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 MONTHLY FEE LIVE CHAT311 CENTER WPY ONEREACH $ 127.00 10/16/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 MONTHLY LIVE TEXT FEE311 CENTER SQ BENNISON'S BAKERY $ 23.44 10/23/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH MEETING CITY OF AURORAADMN SVCS / ADMIN IL GOVMT FIN OFF ASSOC $ 135.00 10/07/2015 62295 TRAINING & TRAVELIGFOA CONFERENCE REGISTRATION - MARTIN LYONSADMN SVCS / ADMINLAZ PARKING 600507 $ 15.00 10/09/2015 62295 TRAINING & TRAVELPARKING FOR CTA MEETINGADMN SVCS / ADMINCITY OF EVANSTON-CH $ 2.00 10/12/2015 62295 TRAINING & TRAVELPARKING FOR LUNCH MEETING WITH ERIKA STORLIEADMN SVCS / ADMINUNCLE JULIO'S OLD ORCH $ 53.22 10/26/2015 62295 TRAINING & TRAVELMORTON GROVE/NILES WATER SALES LUNCH MEETINGADMN SVCS / FINANCETRIBUNE PUBLISHING COM $ 61.09 10/06/2015 65015 CHEMICALSAD NOTICE BID 15-57 WATER TREATMENT CHEMICALSADMN SVCS / FINANCETRIBUNE PUBLISHING COM $ 77.09 10/06/2015 68205 PUBLIC WKS CONTINGENCIESAD NOTICE RFP 15-65 THE MANAGEMENT AND OPERATIONS OF THREE SELF-PARK FACILITIESADMN SVCS / FINANCE JETS PIZZA IL 05 $ 51.91 10/12/2015 62295 TRAINING & TRAVEL LUNCH PURCHASED FOR BUDGET TEAMADMN SVCS / FINANCE TRIBUNE PUBLISHING COM $ 69.09 10/20/2015 56010 PROPERTY SALES AND RENTALSAD NOTICE RFP 15-66 HOWARD ST THEATRE ARCHITECTURE/ENGINEERING DESIGN SERVICESADMN SVCS /ACCOUNTING IL GOVMT FIN OFF ASSOC $ 150.00 10/21/2015 62295 TRAINING & TRAVELIGFOA -GASB PENSION TRAININGADMN SVCS /HUMAN RES ACCURATE BIOMETRICS $ 330.00 10/09/2015 62160 EMPLOYMENT TESTING SERVICESFINGERPRINTINGADMN SVCS /HUMAN RES AMAZON.COM $ 40.96 10/12/2015 65095 OFFICE SUPPLIESCORK BOARDADMN SVCS /HUMAN RES AMAZON.COM AMZN.COM/BI $ 71.94 10/13/2015 65095 OFFICE SUPPLIESSAFETY BINDERSADMN SVCS /HUMAN RES AMAZON.COM AMZN.COM/BI $ 83.93 10/14/2015 65095 OFFICE SUPPLIESSAFETY BINDERSADMN SVCS /HUMAN RES PANINO'S PIZZERIA OR $ 54.45 10/16/2015 62310 HR ONLY - CITY WIDE TRAININGPIZZA FOR OCTOBER 2015 LUNCH AND LEARNADMN SVCS /HUMAN RES VALLI PRODUCE $ 8.81 10/19/2015 62310 HR ONLY - CITY WIDE TRAININGSUPPLIES FOR TRAINING ACTIVITYADMN SVCS /HUMAN RES AMERICAN PAYROLL ASSOC $ 219.00 10/20/2015 62360 MEMBERSHIP DUESAPA RENEWAL MEMBERSHIP 2015-2016 FOR PATRICIA FORDADMN SVCS /HUMAN RES AMAZON MKTPLACE PMTS $ 150.21 10/26/2015 65095 OFFICE SUPPLIESSAFETY BINDERSADMN SVCS /HUMAN RES FEDEXOFFICE 00036053 $ 35.86 10/30/2015 65095 OFFICE SUPPLIESLAMINATIONADMN SVCS/INFO SYSAMAZON.COM $ 53.93 10/01/2015 65555 PERSONAL COMPUTER EQ1 48 PORT PATCH PANELADMN SVCS/INFO SYSAMAZON.COM $ 59.04 10/01/2015 65555 PERSONAL COMPUTER EQ2 WALL MOUNT PATCH PANELSADMN SVCS/INFO SYSADOBE ACROBAT PRO $ 14.99 10/01/2015 62340 IS SUPPORT FEESADOBE CREATIVE CLOUD ACROBATADMN SVCS/INFO SYSMALNATIS 22 $ 32.00 10/05/2015 65025 FOODLUNCH- PIZZA - EMERGENCY IT OUTAGE WORK.ADMN SVCS/INFO SYSGLOBALKNOWLEDGETRAININ $ 2,885.75 10/08/2015 62295 TRAINING & TRAVELTOM TABAKA VMWARE TRAINING.December 14, 2015Page 1 of 2348 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2015ADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 5.99 10/08/2015 65555 PERSONAL COMPUTER EQUSB CABLEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 2,409.80 10/09/2015 62340 IS SUPPORT FEES(9) CISCO VOIP PHONE - HOUSING OPTIONSADMN SVCS/INFO SYSCOMCAST CHICAGO CS 1X $ 186.17 10/09/2015 62341 INTERNET SOLUTION PROVIDERSMASON PARK COMCAST INTERNET/TVADMN SVCS/INFO SYSAMAZONPRIME MEMBERSHIP $ 99.00 10/12/2015 65555 PERSONAL COMPUTER EQAMAZON PRIME MEMBERSHIPADMN SVCS/INFO SYSDNH GODADDY.COM $ 167.97 10/12/2015 62340 IS SUPPORT FEESEPL WEBSITE CERTIFICATE.ADMN SVCS/INFO SYSEDITME $ 49.00 10/14/2015 62340 IS SUPPORT FEESMONTHLY EDITME SUBSCRIPTION.ADMN SVCS/INFO SYSMICROSOFT STORE $ 106.24 10/15/2015 65555 PERSONAL COMPUTER EQOFFICE 365 1 YEAR SUBSCRIPTIONADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ (8.69) 10/15/2015 65555 PERSONAL COMPUTER EQREFUND ON TAX FOR PRINTER TRAY PURCHASED FROM AMAZONADMN SVCS/INFO SYSMICROSOFT STORE $ (6.64) 10/15/2015 65555 PERSONAL COMPUTER EQTAX REFUND FOR OFFICE 365 1 YEAR SUBSCRIPTIONADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 77.32 10/19/2015 65555 PERSONAL COMPUTER EQIMPRINT 9100 CUMULUSPRO COMFORT MATADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 77.32 10/19/2015 65555 PERSONAL COMPUTER EQIMPRINT 9100 CUMULUSPRO COMFORT MAT,ADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 77.32 10/19/2015 65555 PERSONAL COMPUTER EQIMPRINT 9100 CUMULUSPRO COMFORT MAT,ADMN SVCS/INFO SYSADOBE CREATIVE CLOUD $ 49.99 10/19/2015 62340 IS SUPPORT FEESMONTHLY CREATIVE CLOUDADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 63.99 10/19/2015 65555 PERSONAL COMPUTER EQMS EXCEL 2013 FOR BUDGET TEAMADMN SVCS/INFO SYSHELLO HELLOFAX $ 74.92 10/22/2015 62340 IS SUPPORT FEESHELLO FAX SERICEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 11.96 10/23/2015 65555 PERSONAL COMPUTER EQ4 WHITE BOARD MARKERSADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 415.98 10/23/2015 65555 PERSONAL COMPUTER EQHP 3015 PRINTER FOR PD 911ADMN SVCS/INFO SYSADOBE CREATIVE CLOUD $ 49.99 10/26/2015 62340 IS SUPPORT FEESCREATIVE CLOUD MEMBERSHIP.ADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 420.00 10/28/2015 65555 PERSONAL COMPUTER EQ2 CISCO 7965 IP PHONESADMN SVCS/INFO SYSCDW GOVERNMENT $ 2,520.00 10/28/2015 62340 IS SUPPORT FEESADOBE CLOUD TEAM ACCOUNTADMN SVCS/INFO SYSZENDESK, INC. $ 377.00 10/29/2015 62340 IS SUPPORT FEESIT HELPDESK SOFTWAREADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 49.74 10/30/2015 65555 PERSONAL COMPUTER EQ2 MICRO SD CARDS 64GB FOR PD CAMERASADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ 876.05 10/30/2015 62665 CONTRIBUTIONS TO OTHER AGENCIES PC FOR ANDERSON IN CMOADMN SVCS/PARKIING SVCS ANDERSON PEST SOLUTION $ 100.00 10/02/2015 65050 BUILDING MAINTENANCE MATERIALMONTHLY EXTERMINATING SERVICES CHURCH GARAGE.ADMN SVCS/PARKIING SVCS THE HOME DEPOT 1902 $ 99.35 10/12/2015 65050 BUILDING MAINTENANCE MATERIALCONCRETE FOR PARKING METER POLES.ADMN SVCS/PARKIING SVCS AMAZON.COM $ 564.30 10/14/2015 65045 LICENSING/REGULATORY SUPPLIES10 PROTECTIVE CASES FOR IPAD MINI 3. PARKING ENFORCEMENT OFFICERS.ADMN SVCS/PARKIING SVCS LEMOI ACE HARDWARE $ 119.80 10/14/2015 65050 BUILDING MAINTENANCE MATERIALPARKING METER POLES.ADMN SVCS/PARKIING SVCS EVANSTON SIGNS AND GRA $ 258.42 10/15/2015 65050 BUILDING MAINTENANCE MATERIALPARKING LOT SIGNS REPLACED DUE TO LANGUAGE.ADMN SVCS/PARKIING SVCS CITY OF EVANSTON PAY A $ 2.00 10/15/2015 65050 BUILDING MAINTENANCE MATERIALTEST FOR PARKING METERS.ADMN SVCS/PARKIING SVCS EVANSTON SIGNS AND GRA $ 724.88 10/29/2015 62230 SVC TO MAINTAIN MAINSPARKING METER STICKERS COMPLETE TOWN REPLACEMENT HALF ORDER.ADMN SVCS/PARKIING SVCS EVANSTON SIGNS AND GRA $ 724.88 10/29/2015 62230 SVC TO MAINTAIN MAINSPARKING METER STICKERS FOR COMPLETE TOWN REPLACEMENT HALF ORDER.CITY COUNCIL ADMINCOMCAST CHICAGO CS 1X $ 113.40 10/02/2015 64505 TELECOMMUNICATIONS CARRIER LINE CHHIGH SPEED INTERNET ONLY FOR 3RD WARD ALDERMAN'S HOME - AUGUST AND SEPTEMBER 2015CITY COUNCIL ADMIN COMCAST CHICAGO CS 1X $ 63.95 10/02/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH HIGH SPEED INTERNET ONLY FOR 5TH WARD ALDERMAN'S HOME - SEPTEMBER 2015CITY COUNCIL ADMIN PANINO'S PIZZERIA OR $ 138.70 10/07/2015 65025 FOODDINNER FOR OCTOBER 5, 2015 RULES COMMITTEE MEETINGCITY COUNCIL ADMIN ARES HOTEL $ 636.25 10/12/2015 62295 TRAINING & TRAVELHOTEL ACCOMMODATION FOR ALD. GROVER - NATIONAL LEAGUE OF CITIES CONFERENCE, NOV. 4-7, 2015, NASHVILLE, TNCITY COUNCIL ADMIN NATIONAL LEAGUE OF CIT $ 800.00 10/15/2015 62295 TRAINING & TRAVELREGISTRATION FEE FOR ALD. GROVER - NATIONAL LEAGUE OF CITIES CONFERENCE, NOV. 4-7, 2015, NASHVILLE, TNCITY COUNCIL ADMIN OWW ORBITZ.COM $ 21.98 10/16/2015 62295 TRAINING & TRAVELAIRFARE FOR ALD. GROVER - NATIONAL LEAGUE OF CITIES CONFERENCE, NOV. 4-7, 2015, NASHVILLE, TNCITY COUNCIL ADMIN AMERICAN 00145714995904 $ 17.98 10/19/2015 62295 TRAINING & TRAVELAIRFARE FOR ALD. GROVER - NATIONAL LEAGUE OF CITIES CONFERENCE, NOV. 4-7, 2015, NASHVILLE, TNCITY COUNCIL ADMIN AMERICAN 00177241185472 $ 319.20 10/19/2015 62295 TRAINING & TRAVELAIRFARE FOR ALD. GROVER - NATIONAL LEAGUE OF CITIES CONFERENCE, NOV. 4-7, 2015, NASHVILLE, TNCITY COUNCIL ADMIN THE GREAT FRAME UP $ 58.50 10/20/2015 65095 OFFICE SUPPLIES FRAMES FOR PROCLAMATIONSDecember 14, 2015Page 2 of 2349 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2015CITY COUNCIL ADMIN PRESTONS FLOWERS $ (60.00) 10/26/2015 62370 EXPENSE ALLOWANCECREDIT FOR A CHARGE IN ERROR.CITY MGR'S OFFFACEBOOK PZ6RQ8WDV2 $ 25.00 10/01/2015 62205 ADVERTISINGADVERTISING ON FACEBOOKCITY MGR'S OFFMCCORMICK ANIMAL HOSPI $ 1,783.10 10/01/2015 62509 SERVICE AGREEMENTS/CONTRACTSPAYMENT OF AUGUST INVOICES.CITY MGR'S OFFWPENGINE.COM $ 104.00 10/05/2015 62340 IS SUPPORT FEESWEBSITE HOSTINGCITY MGR'S OFFADOBE CREATIVE CLOUD $ 53.11 10/07/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE ADOBE SUBSCRTPTION RENEWALCITY MGR'S OFFZAPIER.COM/CHARGE $ 15.00 10/07/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARECITY MGR'S OFFSPOTLYTE LABS LLC SPLT $ 49.00 10/07/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARECITY MGR'S OFFALLEGRA MARKETING PRIN $ 39.00 10/12/2015 62210 PRINTINGAGNEW BUSINESS CARDSCITY MGR'S OFFGOOGLE GOOGLE STORAGE $ 1.99 10/12/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEB STORAGECITY MGR'S OFFPANERA BREAD #645 $ 134.47 10/13/2015 65025 FOODCOUNCIL FOODCITY MGR'S OFFMALNATIS 22 $ 149.43 10/14/2015 66040 GENERAL ADMINISTRATIONARTS COUNCIL SPECIAL MEETINGCITY MGR'S OFFUNDERGROUND PRINTING $ 356.36 10/15/2015 62490 OTHER PROGRAM COSTSCOMMUNITY AMBASSADOR T-SHIRTSCITY MGR'S OFFBENNISONS BAKERY INC $ 59.41 10/15/2015 65025 FOODCOUNCIL FOOD - JOAN BARR-SMITH ALD LIBRARY DEDICATIONCITY MGR'S OFFTAGS BAKERY $ 31.90 10/19/2015 65025 FOODCOUNCIL FOOD - JOAN BARR-SMITH ALD LIBRARYCITY MGR'S OFFSTRIKINGLY $ 24.95 10/19/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE DOMAIN NAME REGISTRATIONCITY MGR'S OFFBKF BOOKFRESH $ 29.85 10/19/2015 62512 RECRUITMENT SERVICESHR RECRUITING SOFTWARECITY MGR'S OFFTHE COPY ROOM, INC $ 460.00 10/19/2015 62512 RECRUITMENT SERVICESRECRUITMENT FOR DIRECTOR PARKS, RECREATION, COMMUNITY SERVICES DEPTCITY MGR'S OFFHOOTSUITE MEDIA INC. $ 107.88 10/19/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARECITY MGR'S OFFBIG GAME PROMOTIONS $ 245.00 10/20/2015 62205 ADVERTISINGAD SUPPORTING ETHS SPORTSCITY MGR'S OFFWHOLEFDS GBR #10570 $ 224.94 10/20/2015 65025 FOODCOUNCIL FOOD - JOAN BARR-SMITH ALD LIBRARYCITY MGR'S OFFD & D FINER FOODS $ 41.81 10/22/2015 65025 FOODCITY-SCHOOL MEETING REFRESHMENTSCITY MGR'S OFFTAGS BAKERY $ 25.39 10/26/2015 65025 FOODCOUNCIL FOOD - BUDGETCITY MGR'S OFFVALLI PRODUCE $ 15.75 10/26/2015 65025 FOODCOUNCIL FOOD - 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I SERGEANTPOLICE DEPT/ADMIN 71930 - MLK SELF PARK $ 23.00 10/28/2015 62295 TRAINING & TRAVELPARKING FOR INTERNATIONAL ASSOCIATION OF CHIEFS OF POLICE CONFERENCE - MONDAYPOLICE DEPT/ADMIN 71930 - MLK SELF PARK $ 23.00 10/29/2015 62295 TRAINING & TRAVELPARKING FOR INTERNATIONAL ASSOCIATION OF CHIEFS OF POLICE CONFERENCE - TUESDAYPOLICE DEPT/ADMIN AMAZON MKTPLACE PMTS $ 395.00 10/30/2015 65095 OFFICE SUPPLIESINOVA NETCLOCK (JULY 18TH LIGHTNING STRIKE DAMAGE REPLACEMENT)POLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 159.96 10/30/2015 65095 OFFICE SUPPLIESMONITOR STANDPRCS/CHAND NEWB CNTR FACEBOOK ASQQM8A8J2 $ 45.00 10/01/2015 62490 OTHER PROGRAM COSTSBOOSTED POSTS ON FACEBOOK FOR HARVEST CELEBRATION & ZOMBIE SCRAMBLEPRCS/CHAND NEWB CNTR JOHNSON LOCKSMITH INC $ 9.80 10/01/2015 62490 OTHER PROGRAM COSTSCOPIES OF KEYS FOR PADLOCKS ON LAKEFRONT FACILITIESPRCS/CHAND NEWB CNTR MIGHTY MITES AWARDS $ 122.00 10/07/2015 65110 REC PROGRAM SUPPLIESTROPHIES FOR FALL ADULT SOFTBALL LEAGUEPRCS/CHAND NEWB CNTR TARGET 00009274 $ 86.50 10/08/2015 65110 REC PROGRAM SUPPLIESSNACKS AND CUPS FOR PLAY SCHOOL PROGRAM, DECORATING SUPPLIES FOR OFFICE AND ZOMBIE SCRAMBLEPRCS/CHAND NEWB CNTR THE HOME DEPOT 1902 $ 79.94 10/09/2015 65050 BUILDING MAINTENANCE MATERIALBATTERY PACK FOR BLACK AND DECKER SWEEPER.PRCS/CHAND NEWB CNTR HAROLD'S TRUE VALUE HD $ 44.99 10/14/2015 65110 REC PROGRAM SUPPLIESTARP COVERS FOR HAY AND WOOD --ZOMBIE SCRAMBLEPRCS/CHAND NEWB CNTR HAROLD'S TRUE VALUE HD $ 9.99 10/15/2015 65050 BUILDING MAINTENANCE MATERIALLIGHT BULB FOR STAIRWAYPRCS/CHAND NEWB CNTR MEETUP.COM $ 59.94 10/16/2015 62205 ADVERTISINGPOST ON MEETUP.COM TO PROMOTE AND ADVERTISE TIME TOGETHER PROGRAM.PRCS/CHAND NEWB CNTR MICHAELS STORES 2037 $ 82.70 10/19/2015 65110 REC PROGRAM SUPPLIESDECORATIONS AND CHALLENGES SUPPLIES FOR ZOMBIE SCRAMBLEPRCS/CHAND NEWB CNTR BLICK ART 800 447 1892 $ 27.58 10/19/2015 65110 REC PROGRAM SUPPLIESSUPPLIES FOR 2-YEAR OLD PLAY SCHOOL MESSY MASTERPIECES CLASSPRCS/CHAND NEWB CNTR TARGET 00009274 $ 72.29 10/19/2015 65110 REC PROGRAM SUPPLIESSUPPLIES FOR ART PROJECTS FOR PLAY SCHOOL, GOLDFISH FOR TIME TOGETHER PROGRAM.PRCS/CHAND NEWB CNTR ARC SERVICES/TRAINING $ 50.00 10/20/2015 62360 MEMBERSHIP DUES RED CROSS PARTICIPANT FEES (INCLUDED IN CLASS FEE WE CHARGE)PRCS/CHAND NEWB CNTR ORIENTAL TRADING CO $ 103.84 10/20/2015 65110 REC PROGRAM SUPPLIESSCABS FOR ZOMBIES FOR ZOMBIE SCRAMBLEPRCS/CHAND NEWB CNTR MICHAELS STORES 2037 $ 29.01 10/23/2015 65110 REC PROGRAM SUPPLIESDECORATIONS FOR ZOMBIE SCRAMBLE PARTY AREADecember 14, 2015Page 6 of 2353 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2015PRCS/CHAND NEWB CNTR TARGET 00009274 $ 8.52 10/23/2015 65110 REC PROGRAM SUPPLIES RAIN PONCHOS FOR FLAG FOOTBALL REFEREESPRCS/CHAND NEWB CNTR TARGET 00009274 $ 23.97 10/27/2015 65110 REC PROGRAM SUPPLIESSTORAGE FOR ZOMBIE SCRAMBLE SUPPLIESPRCS/CHAND NEWB CNTR WALGREENS #2619 $ 92.40 10/29/2015 65110 REC PROGRAM SUPPLIESPHOTO-PARTICIPATION AWARDS FOR FLAG FOOTBALL TEAM MEMBERSPRCS/CHAND NEWB CNTR BSN SPORT SUPPLY GROUP $ 49.14 10/29/2015 65110 REC PROGRAM SUPPLIESSOCCER BALLS FOR SOCCER LEAGUEPRCS/CHAND NEWB CNTR IN NATIONAL AWARDS & $ 60.00 10/30/2015 65110 REC PROGRAM SUPPLIESENGRAVING AND REPAIR OF JUDON FOOTBALL TROPHIES FOR YOUTH FLAG FOOTBALL LEAGUEPRCS/CHAND NEWB CNTR WALGREENS #2619 $ 22.00 10/30/2015 65110 REC PROGRAM SUPPLIES PHOTO PARTICIPATION AWARDS FOR FLAG FOOTBALL LEAGUEPRCS/COMMUNITY SERVICES JEWEL #3487 $ 22.48 10/02/2015 65025 FOODCOMMISSION ON AGING MEETINGPRCS/COMMUNITY SERVICES JEWEL #3487 $ 55.58 10/16/2015 65025 FOODWHO'S GOT YOUR BACK - COMMUNITY EDUCATION PRESENTATIONPRCS/COMMUNITY SERVICES DRURY SPRINGFIELD IL $ 78.40 10/22/2015 62295 TRAINING & TRAVELREGIONAL OMBUDSMAN MEETINGPRCS/COMMUNITY SERVICES QUARTET DIGITAL PRINTI $ 208.14 10/23/2015 62210 PRINTINGPRINTING OF VOLUNTEER AND TRAINER'S MANUALS FOR LEVEL II OMBUDSMAN TRAININGPRCS/COMMUNITY SERVICES JIMMY JOHNS - 054 MOTO $ 47.11 10/28/2015 65025 FOODLUNCH FOR LEVEL II OMBUDSMAN TRAININGPRCS/COMMUNITY SERVICES SPOTHERO 312-566-7768 $ 25.00 10/29/2015 62295 TRAINING & TRAVEL PARKING FOR CMS MEETING - HOMECARE OMBUDSMAN PRESENTATIONPRCS/ECOLOGY CNTR SHERWIN WILLIAMS #3161 $ 13.98 10/01/2015 65110 REC PROGRAM SUPPLIES PAINT SAMPLESPRCS/ECOLOGY CNTR THE HOME DEPOT 1902 $ 12.87 10/05/2015 65005 LANDSCAPE MATERIALS GRADEN STAPLES (42.18%)PRCS/ECOLOGY CNTR THE HOME DEPOT 1902 $ 17.64 10/05/2015 65110 REC PROGRAM SUPPLIES PAINT SAMPLES (57.82%)PRCS/ECOLOGY CNTR AMAZON.COM $ 153.99 10/05/2015 65110 REC PROGRAM SUPPLIESPOPCORN MACHINEPRCS/ECOLOGY CNTRPETSMART INC 427 $ 7.98 10/06/2015 62490 OTHER PROGRAM COSTSANIMAL CARE-WORMS, MEALWORMSPRCS/ECOLOGY CNTRJEWEL #3456 $ 7.84 10/08/2015 62490 OTHER PROGRAM COSTSANIMAL CARE FRESH FOODPRCS/ECOLOGY CNTRAMAZON.COM AMZN.COM/BI $ 46.20 10/09/2015 65110 REC PROGRAM SUPPLIESOWL PELLETS FOR SCIENCE PROGRAMPRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 19.62 10/09/2015 65110 REC PROGRAM SUPPLIESPAINT SAMPLES FOR CLASSROOMPRCS/ECOLOGY CNTRFISH TECH $ 11.98 10/09/2015 62490 OTHER PROGRAM COSTSWORMSPRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 13.92 10/12/2015 65110 REC PROGRAM SUPPLIESPAINT SAMPLESPRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 3.27 10/12/2015 65110 REC PROGRAM SUPPLIESPAINT SAMPLES FOR CLASSROOMPRCS/ECOLOGY CNTRGFS STORE #1915 $ 4.99 10/12/2015 65025 FOODSPLIT - GRAHAM CRACKER FOR NIGHT HIKE (50%)PRCS/ECOLOGY CNTRGFS STORE #1915 $ 4.99 10/12/2015 65110 REC PROGRAM SUPPLIESSPLIT - SQUEEZE BOTTLES FOR ART PROJECT (50%)PRCS/ECOLOGY CNTRFOSTER SMITH MAIL ORDR $ 49.99 10/14/2015 62490 OTHER PROGRAM COSTSANIMAL CARE-HAYPRCS/ECOLOGY CNTRLLLREPTILE AND SUPPLY $ 44.94 10/15/2015 62490 OTHER PROGRAM COSTSANIMAL CARE-LIVE FOODPRCS/ECOLOGY CNTRILLINOIS ASSOC OF PARK $ 200.00 10/15/2015 62295 TRAINING & TRAVELIPRA CONFERENCEPRCS/ECOLOGY CNTRILLINOIS ASSOC OF PARK $ 200.00 10/15/2015 62295 TRAINING & TRAVELIPRA CONFERENCEPRCS/ECOLOGY CNTRAMAZON.COM AMZN.COM/BI $ (11.19) 10/15/2015 65110 REC PROGRAM SUPPLIESSHIPPING REFUND FOR OWL PELLETSPRCS/ECOLOGY CNTRJEWEL #3456 $ 5.90 10/15/2015 62490 OTHER PROGRAM COSTSSPLIT - ANIMAL CARE-FRESH FOOD (19.75%)PRCS/ECOLOGY CNTRJEWEL #3456 $ 23.98 10/15/2015 65110 REC PROGRAM SUPPLIESSPLIT - FRUIT FOR SMALL FRY SCIENCE AND LAUNDRY DETERGENT (80.25%)PRCS/ECOLOGY CNTRORIENTAL TRADING CO $ 122.81 10/16/2015 65110 REC PROGRAM SUPPLIESBUG A BOO PRIZESPRCS/ECOLOGY CNTRAMAZON MKTPLACE PMTS $ 43.84 10/19/2015 65110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE CHALLENGE-EYEBALLSPRCS/ECOLOGY CNTRAMAZON MKTPLACE PMTS $ 168.81 10/19/2015 65110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE SUPPLIESPRCS/ECOLOGY CNTRFOSTER SMITH MAIL ORDR $ 23.98 10/21/2015 62490 OTHER PROGRAM COSTSANIMAL CARE-BEDDINGPRCS/ECOLOGY CNTRAMAZON MKTPLACE PMTS $ 81.93 10/21/2015 65110 REC PROGRAM SUPPLIESBUG A BOO COSTUMESPRCS/ECOLOGY CNTRAMAZON MKTPLACE PMTS $ 21.72 10/21/2015 65110 REC PROGRAM SUPPLIESNATURE PALS SUPPLIES- MORTAR AND PESTLE FOR ART PROJECTPRCS/ECOLOGY CNTRAMAZON MKTPLACE PMTS $ 10.96 10/21/2015 65110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE CHALLENGE-EYEBALLSPRCS/ECOLOGY CNTRWM SUPERCENTER #1998 $ 87.17 10/23/2015 65110 REC PROGRAM SUPPLIESBUG A BOO SUPPILIES (49.1%)December 14, 2015Page 7 of 2354 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2015PRCS/ECOLOGY CNTR WM SUPERCENTER #1998 $ 90.35 10/23/2015 65110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE SUPPILIES (50.9%)PRCS/ECOLOGY CNTRJEWEL #3456 $ 6.50 10/26/2015 62490 OTHER PROGRAM COSTSANIMAL CARE- FRESH FOODPRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 12.87 10/26/2015 65005 LANDSCAPE MATERIALSGARDEN STAPLES (8.06%)PRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 146.86 10/26/2015 65110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE SUPPILIES (91.94%)PRCS/ECOLOGY CNTRPETSMART INC 427 $ 41.80 10/27/2015 62490 OTHER PROGRAM COSTSANIMAL CARE-LIVE FOOD, CLEANING SUPPLIES, LITTER PANPRCS/ECOLOGY CNTRTHE HOME DEPOT 1961 $ 64.35 10/28/2015 65005 LANDSCAPE MATERIALSGARDEN SUPPLIES- FABRIC STAPLESPRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 34.23 10/28/2015 65050 BUILDING MAINTENANCE MATERIALGROUTPRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ (14.97) 10/29/2015 65050 BUILDING MAINTENANCE MATERIALRETURN - GROUTPRCS/ECOLOGY CNTRMENARDS MORTON GROVE I $ 141.90 10/30/2015 65050 BUILDING MAINTENANCE MATERIALGROUTPRCS/FACPURE ELECTRIC $ 112.79 10/01/2015 65050 BUILDING MAINTENANCE MATERIALCAMERAS FOR POLICE DEPARTMENT.PRCS/FACSTANDARD PIPE $ 113.18 10/01/2015 65050 BUILDING MAINTENANCE MATERIALCOMMUNITY GARDEN REPIPING MATERIALS.PRCS/FACCONNEXION $ 111.70 10/01/2015 65050 BUILDING MAINTENANCE MATERIALINSULATED MULTI TAP PORT AND SUPPLIES FOR CIVIC CENTER UPKEEP AND REPAIR.PRCS/FACSTANDARD PIPE $ 108.59 10/01/2015 65050 BUILDING MAINTENANCE MATERIALPARTS FOR JAMES PARK UPKEEP AND MAINTENANCE.PRCS/FACANDERSON LOCK CO $ 618.35 10/01/2015 65050 BUILDING MAINTENANCE MATERIALSHOP SUPPLIES AND STOCK.PRCS/FACABLE DISTRIBUTORS $ 174.80 10/01/2015 65050 BUILDING MAINTENANCE MATERIALSUPPLIES FOR CHANDLER UPKEEP AND MAINTENANCE.PRCS/FACPAYPAL TRIANGLEIND $ 47.00 10/02/2015 65050 BUILDING MAINTENANCE MATERIALAIR FILTERS FOR SERVICE CENTER AIR HANDLING UNIT.PRCS/FACPURE ELECTRIC $ 529.10 10/02/2015 65050 BUILDING MAINTENANCE MATERIALBUILD-OUT MATERIALS FOR POLICE OUTPOST.PRCS/FACTHE HOME DEPOT 1902 $ 65.59 10/02/2015 65050 BUILDING MAINTENANCE MATERIALBUTANE REFILL, DUCT TAPE, FUNNELS AND MATERIALS FOR BUILDING MAINTENANCE AND UPKEEP.PRCS/FAC APEX CONTROLS $ 373.43 10/02/2015 65050 BUILDING MAINTENANCE MATERIAL DAMPER MOTOR CONTROL FOR SERVICE CENTER BOILER.PRCS/FAC JOHNSTONE SUPPLY OF NI $ 306.73 10/02/2015 65050 BUILDING MAINTENANCE MATERIAL FURNACE PARTS FOR JAMES PARK MAINTENANCE.PRCS/FAC STANDARD PIPE $ 33.20 10/02/2015 65050 BUILDING MAINTENANCE MATERIAL JAMES PARK DRINKING FOUNTAIN PARTS AND SUPPLIES.PRCS/FAC STANDARD PIPE $ 131.49 10/02/2015 65050 BUILDING MAINTENANCE MATERIALJAMES PARK TOOLS AND SUPPLIES FOR MAINTENANCE AND UPKEEP.PRCS/FACTHE HOME DEPOT 1902 $ 395.48 10/02/2015 65515 OTHER IMPROVEMENTSMATERIAL FOR POLICE OUTPOST AT 745 HOWARD ST.PRCS/FACABLE DISTRIBUTORS $ 75.35 10/02/2015 65050 BUILDING MAINTENANCE MATERIALPARTS FOR HOWARD APARTMENTS UPKEEP AND MAINTENANCE.PRCS/FACJOHNSTONE SUPPLY OF NI $ (19.99) 10/02/2015 65050 BUILDING MAINTENANCE MATERIALREFUND FOR PURCHASE.PRCS/FACWW GRAINGER $ 7.20 10/02/2015 65050 BUILDING MAINTENANCE MATERIALSAFETY SIGN, STEP UP DESIGN FOR BUILDING MAINTENANCE.PRCS/FACANDERSON LOCK CO $ 361.94 10/02/2015 65050 BUILDING MAINTENANCE MATERIALSHOP SUPPLIES AND STOCK.PRCS/FACTHE HOME DEPOT 1902 $ 144.34 10/02/2015 65050 BUILDING MAINTENANCE MATERIALSUPPLIES FOR CIVIC CENTER UPKEEP AND REPAIR.PRCS/FACCONNEXION $ 16.58 10/02/2015 65050 BUILDING MAINTENANCE MATERIALTOOLS FOR N. ROBINSON FACILITIES PERSONNEL.PRCS/FACLAB DEVELOPMENT $ 80.86 10/05/2015 65050 BUILDING MAINTENANCE MATERIALBUILD-OUT MATERIALS AND SUPPLIES FOR POLICE OUTPOST.PRCS/FACTHE HOME DEPOT 1902 $ 104.99 10/05/2015 65050 BUILDING MAINTENANCE MATERIALCABLES, MOUNTING PAD AND PAINTING SUPPLIES FOR BUILDING UPKEEP.PRCS/FACTHE HOME DEPOT 1902 $ (45.68) 10/05/2015 65515 OTHER IMPROVEMENTSCREDIT FOR PURCHASE.PRCS/FACWW GRAINGER $ 47.76 10/05/2015 65050 BUILDING MAINTENANCE MATERIALFUSES FOR FIRESTATION #2 BOILER.PRCS/FACSTANDARD PIPE $ 53.54 10/05/2015 65050 BUILDING MAINTENANCE MATERIALLAGOON PARTS, UPKEEP SUPPLIES AND MATERIALS.PRCS/FACTHE HOME DEPOT 1902 $ 267.24 10/05/2015 65515 OTHER IMPROVEMENTSMATERIAL FOR POLICE OUTPOST AT 745 HOWARD ST.PRCS/FACPURE ELECTRIC $ 61.60 10/05/2015 65050 BUILDING MAINTENANCE MATERIALMATERIALS TO REPAIR LIGHT ISSUES FOR NORTH BRANCH LIBRARY.PRCS/FACLEMOI ACE HARDWARE $ 30.72 10/05/2015 65050 BUILDING MAINTENANCE MATERIALPARTS AND SUPPLIES FOR FLEETWOOD MAIN AIR HANDLER UNIT.PRCS/FACSTANDARD PIPE $ (159.58) 10/05/2015 65050 BUILDING MAINTENANCE MATERIALREFUND FOR PURCHASE.PRCS/FACTHE HOME DEPOT 1902 $ 16.74 10/05/2015 65050 BUILDING MAINTENANCE MATERIALSTAFF SUPPLIES AND TOOLS.PRCS/FACAMAZON MKTPLACE PMTS $ 190.42 10/05/2015 65515 OTHER IMPROVEMENTSSUPPLIES AND MATERIALS FOR GROUND FLOOR CONFERENCE ROOM.December 14, 2015Page 8 of 2355 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2015PRCS/FAC THE HOME DEPOT 1902 $ 90.25 10/05/2015 65050 BUILDING MAINTENANCE MATERIAL TOOLS AND SUPPLIES FOR BUILDING MAINTENANCE AND REPAIR.PRCS/FAC THE HOME DEPOT 1902 $ 213.60 10/05/2015 65515 OTHER IMPROVEMENTSTOOLS AND SUPPLIES FOR SERVICE CENTER SHOP.PRCS/FACWW GRAINGER $ 98.04 10/06/2015 65050 BUILDING MAINTENANCE MATERIALFUSES FOR FIRESTATION 5 BOILER.PRCS/FACJOHNSTONE SUPPLY OF NI $ 330.49 10/06/2015 65050 BUILDING MAINTENANCE MATERIALMAINTENANCE PARTS FOR FIRESTATION #2.PRCS/FACCONNEXION $ 72.08 10/06/2015 65050 BUILDING MAINTENANCE MATERIALPURCHASE FOR CIVIC CENTER UPKEEP AND MAINTENANCE SUPPLIES.PRCS/FACJOHNSTONE SUPPLY OF NI $ 74.50 10/06/2015 65050 BUILDING MAINTENANCE MATERIALTRUCK STOCK AND SUPPLIES.PRCS/FACOWL HARDWOOD LUMBE $ 1,135.68 10/07/2015 65050 BUILDING MAINTENANCE MATERIALOWL LUMBER FOR CIVIC CENTER COUNCIL CHAMBERS REPAIR AND MAINTENANCE.PRCS/FACTHE HOME DEPOT 1902 $ 64.21 10/07/2015 65050 BUILDING MAINTENANCE MATERIALPARTS FOR LAGOON UPKEEP AND REPAIR.PRCS/FACBEST BUY 00003137 $ 29.99 10/08/2015 65085 MINOR EQUIP & TOOLSCASE FOR BAS LAPTOP FOR WORK SITES.PRCS/FACABLE DISTRIBUTORS $ 350.00 10/08/2015 65050 BUILDING MAINTENANCE MATERIALHOT WATER HEATER PUMP PARTS FOR FLEETWOOD JOURDAIN.PRCS/FACOWL HARDWOOD LUMBE $ 1,085.12 10/08/2015 65050 BUILDING MAINTENANCE MATERIALOWL LUMBER FOR CIVIC CENTER COUNCIL CHAMBERS REPAIR AND MAINTENANCE.PRCS/FACSTANDARD PIPE $ 214.97 10/08/2015 65050 BUILDING MAINTENANCE MATERIALTOILET PARTS AND SUPPLIES.PRCS/FACTHE HOME DEPOT 1902 $ 11.52 10/09/2015 65050 BUILDING MAINTENANCE MATERIALBUG KILLER SPRAY FOR MASON PARK.PRCS/FACTHE HOME DEPOT 1902 $ 43.41 10/09/2015 65050 BUILDING MAINTENANCE MATERIALKICK PLATES AND TOOLS FOR BUILDING MAINTENANCE AND UPKEEP.PRCS/FACTHE HOME DEPOT 1902 $ 204.64 10/09/2015 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR OFFICE REMODELING AND RENOVATION AT CIVIC CENTER SHOP AREA.PRCS/FACSTANDARD PIPE $ 347.70 10/09/2015 65050 BUILDING MAINTENANCE MATERIALNOYES 2ND FLOOR TOILET DRAIN OPENER PURCHASE.PRCS/FACSTANDARD PIPE $ 303.21 10/09/2015 65050 BUILDING MAINTENANCE MATERIALNOYES 2ND FLOOR TOILET PARTS.PRCS/FACANDERSON LOCK CO $ 826.25 10/12/2015 65050 BUILDING MAINTENANCE MATERIALCORE KEYWAY AND OPERATING KEY FOR POLICE DEPARTMENT.PRCS/FACTHE HOME DEPOT 1902 $ 334.48 10/12/2015 65050 BUILDING MAINTENANCE MATERIALDEHUMIDIFIER FOR COACH HOUSE PROPERTY.PRCS/FACENTERPRISE RENT-A-CAR $ 17.50 10/12/2015 65050 BUILDING MAINTENANCE MATERIALERRONEOUS CREDIT CARD PAYMENT, PAID BY STAFF.PRCS/FACTHE HOME DEPOT 1902 $ 268.23 10/12/2015 65515 OTHER IMPROVEMENTSMATERIAL FOR POLICE OUTPOST AT 745 HOWARD ST.PRCS/FACTHE HOME DEPOT 1902 $ 1,473.10 10/12/2015 65515 OTHER IMPROVEMENTSMATERIALS AND SUPPLIES FOR CIVIC CENTER GROUND FLOOR CONFERENCE ROOM.PRCS/FACTHE HOME DEPOT 1902 $ 1,376.58 10/12/2015 65515 OTHER IMPROVEMENTSMATERIALS FOR CIVIC CENTER GROUND FLOOR CONFERENCE ROOM.PRCS/FACCONNEXION $ 225.00 10/12/2015 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR CIVIC CENTER OFFICE LIGHTS.PRCS/FACTHE HOME DEPOT 1902 $ 138.38 10/12/2015 65050 BUILDING MAINTENANCE MATERIALPAINTING SUPPLIES FOR BUILDING MAINTENANCE.PRCS/FACWALGREENS #2619 $ 19.95 10/12/2015 65050 BUILDING MAINTENANCE MATERIALPARK CLOSING BAGS AND MATERIALS.PRCS/FACLEMOI ACE HARDWARE $ 11.97 10/12/2015 65050 BUILDING MAINTENANCE MATERIALPARK CLOSING PAINT AND MARKING TOOLS.PRCS/FACANDERSON LOCK CO $ 22.49 10/12/2015 65050 BUILDING MAINTENANCE MATERIALSTOCK SUPPLIES AND TOOLS.PRCS/FACTHE HOME DEPOT 1902 $ 50.38 10/12/2015 65050 BUILDING MAINTENANCE MATERIALTOOLS AND SUPPLIES FOR CIVIC CENTER UPKEEP AND REPAIR.PRCS/FACTHETELECOMSPOT.COM $ 194.63 10/13/2015 65050 BUILDING MAINTENANCE MATERIALCALL BOX PURCHASE FOR FIRESTATION #4.PRCS/FACSTANDARD PIPE $ 133.92 10/13/2015 65050 BUILDING MAINTENANCE MATERIALPARK CLOSING AND SHUT DOWN MATERIALS.PRCS/FACSTANDARD PIPE $ 1,362.18 10/13/2015 65515 OTHER IMPROVEMENTSPURCHASE FOR GARAGE RISERS.PRCS/FACOFFICE DEPOT #510 $ 27.96 10/13/2015 65050 BUILDING MAINTENANCE MATERIALSERVICE CENTER UPKEEP SUPPLIES AND MATERIALS.PRCS/FACLEMOI ACE HARDWARE $ 61.94 10/13/2015 65515 OTHER IMPROVEMENTSSHOP TOOLS FOR THE SERVICE CENTER.PRCS/FACPURE ELECTRIC $ 58.23 10/14/2015 65050 BUILDING MAINTENANCE MATERIALBUILD-OUT MATERIALS FOR CIVIC CENTER GROUND FLOOR OFFICE.PRCS/FACVOICESONIC $ 358.88 10/14/2015 65050 BUILDING MAINTENANCE MATERIALCALL BOX PURCHASE FOR FIRESTATION #4.PRCS/FACTHE HOME DEPOT 1902 $ 168.05 10/14/2015 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER BUILDING MAINTENANCE MATERIALS AND SUPPLIES.PRCS/FACTHE HOME DEPOT 1902 $ 82.47 10/14/2015 65515 OTHER IMPROVEMENTSCIVIC CENTER GROUND FLOOR CONFERENCE ROOM SUPPLIES AND MATERIALS.PRCS/FACTHE HOME DEPOT 1902 $ 48.00 10/14/2015 65515 OTHER IMPROVEMENTSCIVIC CENTER GROUND FLOOR CONFERENCE ROOM.PRCS/FACWW GRAINGER $ 554.25 10/14/2015 65050 BUILDING MAINTENANCE MATERIALMAINTENANCE AND UPKEEP SUPPLIES AND TOOLS FOR VARIOUS CITY BUILDINGS.December 14, 2015Page 9 of 2356 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2015PRCS/FAC JOHNSTONE SUPPLY OF NI $ 67.50 10/14/2015 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR FLEETWOOD JOURDAIN BOILER AND WATER VALVE.PRCS/FAC STANDARD PIPE $ 345.26 10/15/2015 65050 BUILDING MAINTENANCE MATERIALLEVY WATER HEATER PARTS AND SUPPLIES.PRCS/FACSTANDARD PIPE $ 500.00 10/15/2015 65050 BUILDING MAINTENANCE MATERIALLEVY WATER HEATER PARTS AND SUPPLIES.PRCS/FACSERVICEMASTER RESTORAT $ 1,475.00 10/15/2015 65515 OTHER IMPROVEMENTSMATERIALS AND UPKEEP SUPPLIES FOR ACKERMAN PARK.PRCS/FACLEMOI ACE HARDWARE $ 19.40 10/15/2015 65050 BUILDING MAINTENANCE MATERIALOUTSIDE LIGHTS FOR MAIN LIBRARY.PRCS/FACSTANDARD PIPE $ 84.45 10/16/2015 65050 BUILDING MAINTENANCE MATERIALANIMAL SHELTER UPKEEP MATERIALS AND SUPPLIES.PRCS/FACSTANDARD PIPE $ 197.28 10/16/2015 65050 BUILDING MAINTENANCE MATERIALELECTRIC PUMP PART FOR PARK CLOSING.PRCS/FACIN A & J SEWER SERVIC $ 305.00 10/16/2015 65050 BUILDING MAINTENANCE MATERIALFIREHOUSE #3 PUMPING OF TRIPLE BASIN PARTS.PRCS/FACSTANDARD PIPE $ 87.23 10/16/2015 65050 BUILDING MAINTENANCE MATERIALLEVY DRAIN OPENER PURCHASE.PRCS/FACTHE HOME DEPOT 1902 $ 69.94 10/16/2015 65515 OTHER IMPROVEMENTSMATERIALS AND SUPPLIES FOR GROUND FLOOR CONFERENCE ROOM RENOVATION.PRCS/FACTHE HOME DEPOT 1902 $ 247.01 10/16/2015 65050 BUILDING MAINTENANCE MATERIALPOLICE DEPARTMENT OUTPOST MATERIALS AND SUPPLIES.PRCS/FACWW GRAINGERPITTSBURGH $ (1,150.00) 10/16/2015 65050 BUILDING MAINTENANCE MATERIALREFUND FOR PURCHASE.PRCS/FACTHE HOME DEPOT 1902 $ 16.56 10/16/2015 65050 BUILDING MAINTENANCE MATERIALREPAIR SUPPLIES AND UPKEEP MATERIALS.PRCS/FACTHE HOME DEPOT 1902 $ 258.47 10/16/2015 65050 BUILDING MAINTENANCE MATERIALSHOP TOOLS AND SUPPLIES.PRCS/FACOFFICE DEPOT #510 $ 96.97 10/16/2015 65515 OTHER IMPROVEMENTSTOOLS AND SUPPLIES FOR SERVICE CENTER.PRCS/FACJOHNSTONE SUPPLY OF NI $ 28.00 10/19/2015 65050 BUILDING MAINTENANCE MATERIALAC WRENCH SET FOR BUILDING MAINTENANCE.PRCS/FACTHE HOME DEPOT 1902 $ 24.18 10/19/2015 65515 OTHER IMPROVEMENTSCIVIC CENTER GROUND FLOOR CONFERENCE ROOM.PRCS/FACTHE HOME DEPOT 1902 $ (21.97) 10/19/2015 65515 OTHER IMPROVEMENTSCREDIT FOR SALES TAX FOR MATERIAL FOR POLICE OUTPOST AT 745 HOWARD ST.PRCS/FACCARQUEST 2759 $ 39.84 10/19/2015 65050 BUILDING MAINTENANCE MATERIALLAGOON SHUTDOWN SUPPLIES.PRCS/FACTHE HOME DEPOT 1902 $ 266.07 10/19/2015 65515 OTHER IMPROVEMENTSMATERIAL FOR POLICE OUTPOST AT 745 HOWARD ST.PRCS/FACALLAN J COLEMAN CO INC $ 170.70 10/19/2015 65515 OTHER IMPROVEMENTSMATERIALS AND SUPPLIES FOR SERVICE CENTER.PRCS/FACTHE HOME DEPOT 1902 $ 47.88 10/19/2015 65050 BUILDING MAINTENANCE MATERIALPOLICE DEPARTMENT SUPPLIES AND MATERIALS.PRCS/FACSTANDARD PIPE $ 510.04 10/20/2015 65050 BUILDING MAINTENANCE MATERIALFIRESTATION #5 UPKEEP MATERIALS AND SUPPLIES.PRCS/FACSTANDARD PIPE $ 25.32 10/20/2015 65050 BUILDING MAINTENANCE MATERIALLEVY WATER HEATER PARTS AND MATERIALS.PRCS/FACTYCOINTEGRATEDSECURITY $ 207.67 10/20/2015 65515 OTHER IMPROVEMENTSMATERIALS AND SUPPLIES FOR ART CENTER UPKEEP.PRCS/FACLEMOI ACE HARDWARE $ 13.98 10/20/2015 65050 BUILDING MAINTENANCE MATERIALMINOR UPKEEP AND MAINTENANCE SUPPLIES.PRCS/FACANDERSON LOCK CO $ 240.75 10/20/2015 65050 BUILDING MAINTENANCE MATERIALSTOCK SUPPLIES AND TOOLS.PRCS/FACSTANDARD PIPE $ 135.10 10/20/2015 65050 BUILDING MAINTENANCE MATERIALUPKEEP MATERIALS AND SUPPLIES FOR POLICE DEPARTMENT AND LEVY CENTER.PRCS/FACTHE HOME DEPOT 1902 $ 118.98 10/21/2015 65515 OTHER IMPROVEMENTSMATERIAL FOR POLICE OUTPOST AT 745 HOWARD ST.PRCS/FACOFFICE DEPOT #510 $ 27.47 10/21/2015 65515 OTHER IMPROVEMENTSMATERIALS FOR SERVICE CENTER SHOP.PRCS/FACABLE DISTRIBUTORS $ 124.29 10/21/2015 65050 BUILDING MAINTENANCE MATERIALPARTS FOR FLEETWOOD BOILER RELIEF VALVES.PRCS/FACLEMOI ACE HARDWARE $ 12.99 10/21/2015 65050 BUILDING MAINTENANCE MATERIALTOOLS AND SHOP SUPPLIES.PRCS/FACTHE HOME DEPOT 1902 $ 64.14 10/21/2015 65050 BUILDING MAINTENANCE MATERIALTOOLS AND SHOP SUPPLIES.PRCS/FACTHE HOME DEPOT 1902 $ 217.11 10/22/2015 65050 BUILDING MAINTENANCE MATERIALHAMMER DRILL BIT, SEALANT AND SUPPLIES FOR BUILDING UPKEEP AND MAINTENANCE.PRCS/FACTHE HOME DEPOT 1902 $ 91.65 10/23/2015 65050 BUILDING MAINTENANCE MATERIALFIREHOUSE AND HEADQUARTER UPKEEP SUPPLIES AND MAINTENANCE TOOLS.PRCS/FACUNITES STATES FIRE PRO $ 1,392.50 10/23/2015 65050 BUILDING MAINTENANCE MATERIALFIRESTATION #1 UPKEEP SUPPLIES AND MATERIALS.PRCS/FACEVANSTON GLASS AND MIR $ 496.00 10/23/2015 65050 BUILDING MAINTENANCE MATERIALLAMINATE GLASS FOR COUNCIL CHAMBERS AND ALDERMANIC TRANSOMS.PRCS/FACSTANDARD PIPE $ 164.47 10/23/2015 65050 BUILDING MAINTENANCE MATERIALMATERIALS AND SUPPLIES FOR FIRESTATION #1.PRCS/FACSTANDARD PIPE $ 14.21 10/23/2015 65050 BUILDING MAINTENANCE MATERIALMINOR SUPPLIES FOR FIRESTATION #1.PRCS/FACTHE HOME DEPOT 1902 $ 91.21 10/23/2015 65050 BUILDING MAINTENANCE MATERIALOUTPOST UPKEEP TOOLS AND MATERIALS.December 14, 2015Page 10 of 2357 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2015PRCS/FAC THE HOME DEPOT 1902 $ 56.36 10/23/2015 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR CIVIC CENTER UPKEEP AND REPAIR.PRCS/FAC STANDARD PIPE $ 563.58 10/23/2015 65050 BUILDING MAINTENANCE MATERIALPLUMBING MATERIALS FOR STAFF FOR BUILDING MAINTENANCE AND UPKEEP.PRCS/FACABLE DISTRIBUTORS $ 960.02 10/23/2015 65050 BUILDING MAINTENANCE MATERIALREFRIGERANT SCALES FOR TRUCKS.PRCS/FACSTANDARD PIPE $ 70.26 10/23/2015 65050 BUILDING MAINTENANCE MATERIALREPAIR AND UPKEEP SUPPLIES FOR NOYES.PRCS/FACAIR CYCLE OFFICE $ 1,329.00 10/23/2015 65050 BUILDING MAINTENANCE MATERIALSERVICE CENTER BULB EATER COMPONENTS.PRCS/FACAMAZON MKTPLACE PMTS $ 42.96 10/23/2015 65050 BUILDING MAINTENANCE MATERIALSHOP TOOLS AND SUPPLIES.PRCS/FACTHE HOME DEPOT 1902 $ 43.44 10/23/2015 65050 BUILDING MAINTENANCE MATERIALSUPPLIES FOR SEWARD MAINTENANCE.PRCS/FACTHE HOME DEPOT 1902 $ 86.40 10/23/2015 65050 BUILDING MAINTENANCE MATERIALTAPE PURCHASE AND TWO WAY RADIO FOR STAFF.PRCS/FACSTANDARD PIPE $ 38.01 10/23/2015 65050 BUILDING MAINTENANCE MATERIALUPKEEP MATERIALS AND BUILDING MAINTENANCE SUPPLIES FOR POLICE DEPARTMENT.PRCS/FACPURE ELECTRIC $ 630.78 10/26/2015 65050 BUILDING MAINTENANCE MATERIALBUILD-OUT LIGHTS FOR HOWARD PROPERTY AND PARKS.PRCS/FACPURE ELECTRIC $ 49.60 10/26/2015 65050 BUILDING MAINTENANCE MATERIALELECTRICAL SUPPLIES FOR BUILDING UPKEEP AND REPAIR.PRCS/FACSTEINER ELEC ELK GROVE $ 278.00 10/26/2015 65050 BUILDING MAINTENANCE MATERIALGENERATOR CALL OUT FOR FIRESTATION #5.PRCS/FACCONNEXION $ 85.45 10/26/2015 65050 BUILDING MAINTENANCE MATERIALLIBRARY BOILER CONTROL FUSES AND PARTS PURCHASE.PRCS/FACTHE HOME DEPOT 1902 $ 36.89 10/26/2015 65050 BUILDING MAINTENANCE MATERIALOUTPOST MAINTENANCE SUPPLIES AND MATERIALS.PRCS/FACTHE HOME DEPOT 1902 $ 103.10 10/26/2015 65050 BUILDING MAINTENANCE MATERIALPAINTING SUPPLIES AND MATERIALS PURCHASE.PRCS/FACTHE HOME DEPOT 1902 $ 86.96 10/26/2015 65050 BUILDING MAINTENANCE MATERIALPARTS AND TOOLS FOR TRUCK STOCK AND FIRE STATION #2.PRCS/FACBEST BUY 00003012 $ 49.99 10/26/2015 65050 BUILDING MAINTENANCE MATERIALPROTECTIVE COVER FOR IPAD PURCHASE.PRCS/FACSTANDARD PIPE $ 36.78 10/26/2015 65050 BUILDING MAINTENANCE MATERIALSTAFF SUPPLIES AND TOOLS.PRCS/FACSTANDARD PIPE $ 29.46 10/26/2015 65050 BUILDING MAINTENANCE MATERIALSUPPLIES FOR FIRESTATION #1.PRCS/FACCONNEXION $ 69.57 10/26/2015 65050 BUILDING MAINTENANCE MATERIALTRUCK STOCK SUPPLIES AND TOOLS.PRCS/FACWALGREENS #2619 $ 16.76 10/27/2015 65050 BUILDING MAINTENANCE MATERIALBAGS FOR PARK CLOSING.PRCS/FACCONNEXION $ 42.79 10/27/2015 65050 BUILDING MAINTENANCE MATERIALLIGHTING SUPPLIES AND MATERIALS PURCHASE.PRCS/FACCONNEXION $ 348.50 10/28/2015 65050 BUILDING MAINTENANCE MATERIALBOILER CONTROL PARTS FOR LIBRARY UPKEEP.PRCS/FACTHE HOME DEPOT 1902 $ 184.05 10/28/2015 65050 BUILDING MAINTENANCE MATERIALFLEET SERVICE AND BOAT RAMP TOOLS AND EQUIPMENT.PRCS/FACTHE HOME DEPOT 1902 $ 22.91 10/28/2015 65050 BUILDING MAINTENANCE MATERIALMINOR MATERIALS AND UPKEEP SUPPLIES.PRCS/FACSTANDARD PIPE $ 128.08 10/28/2015 65050 BUILDING MAINTENANCE MATERIALPARTS AND EQUIPMENT FOR FIRESTATION #1.PRCS/FACABLE DISTRIBUTORS $ 237.25 10/28/2015 65050 BUILDING MAINTENANCE MATERIALPARTS FOR COACH HOUSE AND NOYES BOILER.PRCS/FACPURE ELECTRIC $ 282.02 10/28/2015 65050 BUILDING MAINTENANCE MATERIALPARTS FOR LIGHTS REPAIR IN MASON PARK.PRCS/FACWW GRAINGER $ 61.24 10/28/2015 65050 BUILDING MAINTENANCE MATERIALPARTS FOR SERVICE CENTER DATA ROOM AIR CONDITIONER MOTOR BELT.PRCS/FACTHE HOME DEPOT 1902 $ 32.50 10/28/2015 65050 BUILDING MAINTENANCE MATERIALSTOCK SUPPLIES FOR BUILDING UPKEEP.PRCS/FACSTANDARD PIPE $ 87.23 10/28/2015 65050 BUILDING MAINTENANCE MATERIALTOILET PARTS FOR POLICE DEPARTMENT 2ND FLOOR.PRCS/FACTHE HOME DEPOT 1902 $ 65.14 10/29/2015 65050 BUILDING MAINTENANCE MATERIAL4 INCH ROUND FLEX AND PARTS FOR FIRESTATION #2.PRCS/FACJOHNSON LOCKSMITH INC $ 22.35 10/29/2015 65050 BUILDING MAINTENANCE MATERIALDUPLICATE KEYS FOR CIVIC CENTER.PRCS/FACCONNEXION $ 146.71 10/29/2015 65050 BUILDING MAINTENANCE MATERIALEXIT SIGN FOR POLICE DEPARTMENT.PRCS/FACTHE HOME DEPOT 1902 $ 88.80 10/29/2015 65050 BUILDING MAINTENANCE MATERIALPARKS AND BUILDING CLOSING PARTS AND ANTI-FREEZE.PRCS/FACCONNEXION $ 256.65 10/30/2015 65050 BUILDING MAINTENANCE MATERIALDATA CONNECTION EQUIPMENT FOR GIBBS MORRISON.PRCS/FACSTANDARD PIPE $ 67.46 10/30/2015 65050 BUILDING MAINTENANCE MATERIALFIRESTATION #1 UPKEEP AND MAINTENANCE MATERIALS.PRCS/FACSTANDARD PIPE $ 314.54 10/30/2015 65050 BUILDING MAINTENANCE MATERIALLEVY CENTER PARTS AND SUPPLIES FOR UPKEEP AND REPAIR.PRCS/FACCONNEXION $ 1.82 10/30/2015 65050 BUILDING MAINTENANCE MATERIALMINOR SUPPLIES FOR NOYES UPKEEP.PRCS/FACSTANDARD PIPE $ 301.74 10/30/2015 65050 BUILDING MAINTENANCE MATERIALPARTS FOR NOYES UPKEEP AND REPAIR.December 14, 2015Page 11 of 2358 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2015PRCS/FAC STANDARD PIPE $ 201.75 10/30/2015 65050 BUILDING MAINTENANCE MATERIALPUMP KIT AND BUILDING MAINTENANCE SUPPLIES.PRCS/FACSTANDARD PIPE $ 98.08 10/30/2015 65050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE PARTS AND SUPPLIES.PRCS/FACTHE HOME DEPOT 1902 $ 56.91 10/30/2015 65050 BUILDING MAINTENANCE MATERIALSHOP TOOLS AND SUPPLIES.PRCS/FACSTANDARD PIPE $ 59.54 10/30/2015 65050 BUILDING MAINTENANCE MATERIALSUPPLIES AND MATERIALS FOR CIVIC CENTER UPKEEP.PRCS/FLEETWOOD JOUR CNTR PARTY CITY $ 14.45 10/01/2015 65110 REC PROGRAM SUPPLIESAFTER SCHOOL PROGRAM FALL SUPPLIES & DECORATIONS.PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 53.71 10/05/2015 65025 FOODFJCC SUPPER SUPPLIESPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 251.91 10/05/2015 65025 FOODSENIOR FOOD BINGOPRCS/FLEETWOOD JOUR CNTR DOLRTREE 673 00006734 $ 20.00 10/06/2015 62511 ENTERTAINMENT SERVICESSENIOR BINGOPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 86.65 10/07/2015 65025 FOODFJCC AFTERSCHOOL MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 145.42 10/07/2015 65025 FOODFJCC AFTERSCHOOL SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 34.78 10/07/2015 65025 FOODMASON PARK MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 44.42 10/07/2015 65025 FOODMASON PARK SNACKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 17.37 10/07/2015 65025 FOODSENIOR FOOD, BINGOPRCS/FLEETWOOD JOUR CNTR RADIOSHACK COR00164145 $ 56.47 10/08/2015 65110 REC PROGRAM SUPPLIESCUBS WILD CARD GAME 2 WAY SPLITTER & 100 FOOT RG-6 QUAD CABLEPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 613.67 10/08/2015 65025 FOODFJCC AFTERSCHOOL FOODPRCS/FLEETWOOD JOUR CNTR CENTURY THEATRES 439 $ 222.40 10/08/2015 62507 FIELD TRIPSFJCC AFTERSCHOOL TRIPPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 550.01 10/08/2015 65025 FOODFLEETWOOD/MASON SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR PAPA JOHN'S #01012 $ 80.00 10/08/2015 65025 FOODLUNCH FOR MASON PARK OUT OF SCHOOL DAYPRCS/FLEETWOOD JOUR CNTR EVANSTON IMPRINTABL $ 209.24 10/09/2015 65110 REC PROGRAM SUPPLIESAFTER SCHOOL PROGRAM STAFF SHIRTS.PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 21.78 10/09/2015 65025 FOODAFTERSCHOOL SNACKPRCS/FLEETWOOD JOUR CNTR EVANSTON IMPRINTABL $ 134.10 10/09/2015 65110 REC PROGRAM SUPPLIESSTAFF SHIRTSPRCS/FLEETWOOD JOUR CNTR COMCAST CHICAGO CS 1X $ 105.03 10/12/2015 64540 TELECOMMUNICATIONS - WIRCABLE INVOICE FOR THE CENTERPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 22.27 10/12/2015 65025 FOODCUB GAME POPCORN SUPPLIESPRCS/FLEETWOOD JOUR CNTR PAPA JOHN'S #01012 $ 62.40 10/12/2015 65025 FOODCUBS WATCH PARTY PIZZAPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 9.78 10/12/2015 65025 FOODFJCC AFTERSCHOOL SUPPER SUPPLIESPRCS/FLEETWOOD JOUR CNTR PARTY CITY $ 229.63 10/12/2015 65110 REC PROGRAM SUPPLIESHALLOWEEN SUPPLIESPRCS/FLEETWOOD JOUR CNTR WWW.TICKETPRINTING.COM $ 184.38 10/12/2015 62210 PRINTINGTICKETS FOR EVANSTON CHILDREN'S THEATREPRCS/FLEETWOOD JOUR CNTR WWW.TICKETPRINTING.COM $ 51.57 10/12/2015 62210 PRINTINGTICKETS FOR TATOR TOT THEATREPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 106.44 10/14/2015 65025 FOODFJCC AFTERSCHOOL SNACK AND SUPPER SUPPLIESPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 121.43 10/14/2015 65025 FOODFJCC AND MASON PARK MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 93.70 10/14/2015 65025 FOODMASON PARK SNACK SUPPLIESPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 11.49 10/15/2015 65025 FOODFJCC AFTERSHCOOL SNACKPRCS/FLEETWOOD JOUR CNTR CHICAGO COSTUME WAREHO $ 46.53 10/19/2015 65110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE ITEMSPRCS/FLEETWOOD JOUR CNTR UNIQUE THRIFT WESTERN $ 114.43 10/20/2015 65110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE ITEMSPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 85.33 10/21/2015 65025 FOODFJCC AFTERSCHOOL MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 10.99 10/21/2015 65025 FOODFJCC AFTERSCHOOL MILKPRCS/FLEETWOOD JOUR CNTR GOEBBERTS FARM AND GAR $ 450.00 10/21/2015 62507 FIELD TRIPSFJCC FIELD TRIPPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 157.62 10/21/2015 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 34.45 10/21/2015 65025 FOODMASON PARK MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 123.73 10/21/2015 65025 FOODMASON PARK SNACKDecember 14, 2015Page 12 of 2359 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2015PRCS/FLEETWOOD JOUR CNTR HOUSE OF RENTAL $ 695.00 10/21/2015 62511 ENTERTAINMENT SERVICESSTAGE FOR FOSTER SENIOR FASHON SHOWPRCS/FLEETWOOD JOUR CNTR DOLRTREE 673 00006734 $ 12.00 10/21/2015 65110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE ITEMSPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 15.96 10/22/2015 65040 JANITORIAL SUPPLIESKITCHEN CLEANING SUPPLIESPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 46.27 10/23/2015 65110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE ITEMSPRCS/FLEETWOOD JOUR CNTR THE ORIGINAL GINO'S EA $ 114.65 10/26/2015 62507 FIELD TRIPSFIELD TRIP LUNCHPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 12.86 10/26/2015 65110 REC PROGRAM SUPPLIESGIBBS KITCHEN PEACE PARTY SUPPLIESPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 120.41 10/26/2015 65110 REC PROGRAM SUPPLIESMIDDLE SCHOOL PARTY CONCESSIONPRCS/FLEETWOOD JOUR CNTR PARTY CITY $ 23.97 10/26/2015 65110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE ITEMSPRCS/FLEETWOOD JOUR CNTR JOANN FABRIC #0957 $ 116.95 10/27/2015 62375 RENTALSTATER TOT COSTUMESPRCS/FLEETWOOD JOUR CNTR US TOY CO INC 2 $ (16.10) 10/27/2015 62375 RENTALSTATER TOT THEATRE COSTUMESPRCS/FLEETWOOD JOUR CNTR US TOY CO INC 2 $ 63.04 10/27/2015 62375 RENTALSTATER TOT THEATRE COSTUMESPRCS/FLEETWOOD JOUR CNTR EVANSTON IMPRINTABL $ 60.00 10/27/2015 65110 REC PROGRAM SUPPLIESZOMBIE T-SHIRTSPRCS/FLEETWOOD JOUR CNTR DRAMATIC PUBLISHING CO $ 12.22 10/28/2015 62511 ENTERTAINMENT SERVICESCELL PHONE RINGS SCRIPTPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 86.65 10/28/2015 65025 FOODFJCC AFTERSCHOOL MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 46.92 10/28/2015 65025 FOODFJCC AFTERSCHOOL PROJECTPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 181.10 10/28/2015 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 34.78 10/28/2015 65025 FOODMASON PARK MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 67.91 10/28/2015 65025 FOODMASON PARK SNACKPRCS/FLEETWOOD JOUR CNTR JO-ANN STORES #2117 $ (17.23) 10/28/2015 62375 RENTALSTATER TOT COSTUMESPRCS/FLEETWOOD JOUR CNTR JO-ANN STORES #2117 $ 10.77 10/28/2015 62375 RENTALSTATER TOT THEATREPRCS/FLEETWOOD JOUR CNTR WINDY CITY GARDEN CENT $ 21.00 10/29/2015 65110 REC PROGRAM SUPPLIESHOLODAY PUMPKINSPRCS/FLEETWOOD JOUR CNTR SQ PREMIER BLEACHER R $ 600.00 10/30/2015 62245 OTHER EQ MAINTGYMNASIUM BLEACHER SERVICE & REPAIR.PRCS/FLEETWOOD JOUR CNTR WAL-MART #2816 $ 5.64 10/30/2015 65110 REC PROGRAM SUPPLIESHALLOWEEN HAUNTED HOUSE SUPPLIES.PRCS/FLEETWOOD JOUR CNTR PARTY CITY $ 78.78 10/30/2015 65110 REC PROGRAM SUPPLIESHALOWEEN BAGSPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 8.98 10/30/2015 65040 JANITORIAL SUPPLIESVAC BELTSPRCS/LEVY SEN CNTRJACOB HENRY MANSION $ 575.00 10/01/2015 62507 FIELD TRIPSSENIOR TRIPPRCS/LEVY SEN CNTRULINE SHIP SUPPLIES $ 115.52 10/02/2015 65110 REC PROGRAM SUPPLIESFOAM BOARDS FOR ZOMBIE SCRAMBLEPRCS/LEVY SEN CNTRWAL-MART #1998 $ 50.52 10/05/2015 65025 FOODCANDY FOR ZOMBIE SCRAMBLEPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 126.03 10/05/2015 65040 JANITORIAL SUPPLIESMAINTENANCE SUPPLIES FOR GIBBSPRCS/LEVY SEN CNTRAMAZON.COM $ 51.46 10/05/2015 65050 BUILDING MAINTENANCE MATERIALSUPPLIES FOR SHOWER REPAIRPRCS/LEVY SEN CNTRIL TOLLWAY-MISS TOLL P $ 1.90 10/06/2015 62509 SERVICE AGREEMENTS/CONTRACTSTOLL FOR YYAPRCS/LEVY SEN CNTRUNION LEAGUE CLUB OF C $ 34.00 10/07/2015 62295 TRAINING & TRAVELAARP MEETING AGE FRIENDLYPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 46.82 10/07/2015 65110 REC PROGRAM SUPPLIESPAINTPRCS/LEVY SEN CNTRDELPHI GLASS CORPORATI $ 175.32 10/09/2015 65110 REC PROGRAM SUPPLIESSUPPLIES FOR GLASS FUSION CLASSESPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 59.93 10/16/2015 65050 BUILDING MAINTENANCE MATERIALMAINTENANCE SUPPLIESPRCS/LEVY SEN CNTRGFS STORE #1915 $ 153.47 10/16/2015 65025 FOODSUPPLIES FOR SENIOR LUNCH PROGRAMPRCS/LEVY SEN CNTRDAVIS TRANPORTATION LL $ 200.00 10/19/2015 62507 FIELD TRIPSSENIOR TRIP TRANSPORTATIONPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 51.94 10/26/2015 65110 REC PROGRAM SUPPLIESGROUTPRCS/LEVY SEN CNTRLITTLE CAESARS 1257 00 $ 327.50 10/26/2015 65025 FOODPIZZA FOR ZOMBIE SCRAMBLEPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 11.04 10/26/2015 65095 OFFICE SUPPLIESREPLACEMENT CORD FOR LAPTOP COMPUTERDecember 14, 2015Page 13 of 2360 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2015PRCS/LEVY SEN CNTR INSTPARTS MPCSTUFF $ 65.50 10/26/2015 62245 OTHER EQ MAINT REPLACEMENT PARTS FOR PORTABLE SPEAKERPRCS/LEVY SEN CNTR U-HAUL-EVANSTON #75876 $ 9.98 10/27/2015 65110 REC PROGRAM SUPPLIESPROPANE TANK REFILLPRCS/LEVY SEN CNTRGFS STORE #1915 $ 46.44 10/28/2015 65025 FOODSUPPLIES FOR SENIOR LUNCH PROGRAMPRCS/NOYES CNTRCITY OF EVANSTON-CH $ 8.00 10/01/2015 62295 TRAINING & TRAVELONE STATE IL CONF PARKINGPRCS/NOYES CNTRMIDWEST TIME RECORDER $ 103.00 10/01/2015 62225 BLDG MAINT SVCSTIME RECORDERPRCS/NOYES CNTRTHE HOME DEPOT 1902 $ 331.31 10/05/2015 65050 BUILDING MAINTENANCE MATERIALJANITORIAL SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 3.99 10/06/2015 65110 REC PROGRAM SUPPLIESEARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 77.14 10/07/2015 65110 REC PROGRAM SUPPLIESARTS CAMP PARTIES AND EARLY CHILDHOOD AND RESTOCK SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 34.80 10/07/2015 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 13.19 10/07/2015 65110 REC PROGRAM SUPPLIESETHNIC DVD'S AND EARLY CHILDHOOD FINGERPAINT PAPERPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 9.72 10/07/2015 65110 REC PROGRAM SUPPLIESETHNIC FESTIVAL DVD SUPPLIESPRCS/NOYES CNTRTHE HOME DEPOT 1902 $ 71.46 10/09/2015 65110 REC PROGRAM SUPPLIESETHNIC ARTS SUPPLIESPRCS/NOYES CNTRTHE COPY ROOM, INC $ 40.00 10/14/2015 62210 PRINTINGDAY OF DEAD POSTERSPRCS/NOYES CNTRHOMEDEPOT.COM $ 138.23 10/15/2015 65110 REC PROGRAM SUPPLIESDRESS UP RACK AND MIRROR FOR ARTS CAMPPRCS/NOYES CNTRORIENTAL TRADING CO $ 116.59 10/19/2015 65110 REC PROGRAM SUPPLIESDAY OF THE DEAD SUPPLIESPRCS/NOYES CNTRHOMEDEPOT.COM $ 55.99 10/19/2015 65110 REC PROGRAM SUPPLIESUNBREAKABLE MIRROR FOR DRESS UP AND FACEPAINTINGPRCS/NOYES CNTRORIENTAL TRADING CO $ 105.49 10/26/2015 65110 REC PROGRAM SUPPLIESDAY OF THE DEAD SUPPLIESPRCS/NOYES CNTRUS TOY CO INC 2 $ 82.12 10/27/2015 65110 REC PROGRAM SUPPLIESDIA DE LOS MUERTOS SUPPLIESPRCS/NOYES CNTRPAYPAL ARTENCOUNTE $ 73.00 10/28/2015 62295 TRAINING & TRAVELART FAIR ADMISSIONPRCS/PARKS FORESTRYKEEN EDGE $ 202.76 10/05/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TORO MOWER EQUIPMENT (GREENWAYS)PRCS/PARKS FORESTRYUS CONF OF MAYORS $ 399.00 10/06/2015 62295 TRAINING & TRAVELU.S. CONFERENCE OF MAYORS - MUNICIPAL WASTE MANAGEMENT ASSOCIATION FALL SUMMITT REGISTRATIONPRCS/PARKS FORESTRY REINDERS - SUSSEX CS $ 406.18 10/07/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPLACEMENT PARTS FOR SMALL ENGINE MACHINES (GREENWAYS)PRCS/PARKS FORESTRY THE UPS STORE #1037 $ 20.37 10/08/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GROUND COMMERCIAL FREIGHT WITH TRACKINGPRCS/PARKS FORESTRY ILLINOIS ARBORIST ASSN $ 2,320.00 10/13/2015 62295 TRAINING & TRAVELILLINOIS ARBORIST ASSOCIATION - ANNUAL CONFERENCE REGISTRATIONPRCS/PARKS FORESTRYILLINOIS ARBORIST ASSN $ 755.00 10/13/2015 62295 TRAINING & TRAVELILLINOIS ARBORIST ASSOCIATION - TRAQ REGISTRATION AND ISA MEMBER DUES FOR KEVIN WARDPRCS/PARKS FORESTRY ILLINOIS ARBORIST ASSN $ 840.00 10/14/2015 62295 TRAINING & TRAVELILLINOIS ARBORIST ASSOCIATION - ANNUAL CONFERENCE REGISTRATIONPRCS/PARKS FORESTRYCARQUEST 2759 $ 26.93 10/14/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TRACTOR BATTERY AND MINIATURE LAMPS (GREENWAYS)PRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 29.31 10/14/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WASHERS, NUTS, AND BOLTSPRCS/PARKS FORESTRYILLINOIS ARBORIST ASSN $ 300.00 10/15/2015 62295 TRAINING & TRAVELILLINOIS ARBORIST ASSOCIATION - ANNUAL CONFERENCE REGISTRATIONPRCS/PARKS FORESTRYREINDERS - SUSSEX CS $ 126.85 10/16/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARTS FOR SMALL ENGINE REPAIR (GREENWAYS)PRCS/PARKS FORESTRYCITY WELDING SALES AND $ 97.21 10/19/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WELDING GASES FOR MACHINE REPAIR (GREENWAYS)PRCS/PARKS FORESTRYEREPLACEMENTPARTS.COM $ 49.07 10/20/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR FILTERSPRCS/PARKS FORESTRYREINDERS - SUSSEX CS $ 167.72 10/20/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARTS FOR SMALL MACHINE REPAIR (GREENWAYS)PRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 49.69 10/21/2015 62199 PRK MAINTENANCE & FURNITUR REPLACE MORTAR MIX AND MALLETPRCS/PARKS FORESTRYREINDERS - SUSSEX CS $ 90.97 10/26/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR FILTERPRCS/PARKS FORESTRYCARQUEST 2759 $ 17.91 10/29/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WD-40 LUBRICANTPRCS/PARKS FORESTRYREINDERS - SUSSEX CS $ 152.40 10/30/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BLADE FOR MOWER (GREENWAYS)PRCS/RBT CROWN CNTRTRADER JOE'S #702 QPS $ 105.77 10/01/2015 65025 FOODLUNCH / SNACK - PRESCHOOLPRCS/RBT CROWN CNTRRADIOSHACK COR00164145 $ 18.97 10/01/2015 65110 REC PROGRAM SUPPLIESMONO STEREO PLUGS AND CABLES.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 15.54 10/02/2015 65025 FOODAFTER SCHOOL PROGRAM SNACK, MILK.December 14, 2015Page 14 of 2361 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2015PRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 12.95 10/02/2015 65025 FOODMILK FOR PRESCHOOL SNACK.PRCS/RBT CROWN CNTR GFS STORE #1915 $ 111.75 10/05/2015 65110 REC PROGRAM SUPPLIES AFTER SCHOOL PROGRAM SNACK SUPPLIES.PRCS/RBT CROWN CNTR GFS STORE #1915 $ 138.19 10/05/2015 65025 FOODAFTER SCHOOL PROGRAM SNACKS.PRCS/RBT CROWN CNTR GFS STORE #1915 $ 148.31 10/05/2015 65025 FOODAFTER SCHOOL PROGRAM SNACKS.PRCS/RBT CROWN CNTR RITE LOCK & SAFE $ 19.00 10/05/2015 65050 BUILDING MAINTENANCE MATERIAL KEYS FOR FACILITY.PRCS/RBT CROWN CNTR TRADER JOE'S #702 QPS $ 37.37 10/05/2015 65025 FOODSNACKPRCS/RBT CROWN CNTR TRADER JOE'S #702 QPS $ 40.41 10/06/2015 65025 FOODLUNCH / SNACK - PRESCHOOLPRCS/RBT CROWN CNTR US FIGURE SKATING $ 265.97 10/08/2015 62360 MEMBERSHIP DUESMEMBERSHIP FEES.PRCS/RBT CROWN CNTRUS FIGURE SKATING $ 1,635.19 10/08/2015 62490 OTHER PROGRAM COSTSUS FIGURE SKATING TACK ON FEES.PRCS/RBT CROWN CNTRBEST BUY 00003137 $ 22.98 10/08/2015 62490 OTHER PROGRAM COSTSWARRANTY FOR MICROWAVE OVEN.PRCS/RBT CROWN CNTRTHE HOME DEPOT 1902 $ 54.81 10/09/2015 65050 BUILDING MAINTENANCE MATERIALPAINT, AND 3 RUBBER WHEEL CASTERS.PRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 32.49 10/12/2015 65110 REC PROGRAM SUPPLIESAFTER SCHOOL PROGRAM TREASURE BOX TOYS.PRCS/RBT CROWN CNTROFFICEMAX/OFFICE DEPOT $ 43.14 10/12/2015 65095 OFFICE SUPPLIESASSORTED COLOR PAPER, MARKERS, AND OTHER SUPPLIES.PRCS/RBT CROWN CNTRWILMETTE BICYCLE & SPO $ 100.00 10/13/2015 65110 REC PROGRAM SUPPLIESRENTAL SKATE SHARPENING.PRCS/RBT CROWN CNTRVALLI PRODUCE $ 81.30 10/14/2015 65025 FOODLUNCH - SNACK (PRESCHOOL)PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 15.04 10/14/2015 65025 FOODMILKPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 11.75 10/14/2015 65025 FOODMILKPRCS/RBT CROWN CNTRTRADER JOE'S #702 QPS $ 144.53 10/15/2015 65025 FOODLUNCH - SNACKPRCS/RBT CROWN CNTRTRADER JOE'S #702 QPS $ 5.97 10/15/2015 65110 REC PROGRAM SUPPLIESPUMPKINS - HALLOWEEN DECORATIONPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 93.18 10/16/2015 65025 FOODAFTER SCHOOL PROGRAM LUNCH / SNACK.PRCS/RBT CROWN CNTRTHE HOME DEPOT 1902 $ 13.61 10/16/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PLAY SAND, AND FENDER WASHER.PRCS/RBT CROWN CNTRGFS STORE #1915 $ 161.46 10/16/2015 62490 OTHER PROGRAM COSTSSNACKS FOR PRESCHOOL PROGRAMS.PRCS/RBT CROWN CNTRGFS STORE #1915 $ 114.63 10/16/2015 62490 OTHER PROGRAM COSTSSNACKS FOR SCHOOL AGE PROGRAMS.PRCS/RBT CROWN CNTRWISC CTR DIST BOXOFFIC $ 1,561.25 10/19/2015 65110 REC PROGRAM SUPPLIESSKATE AMERICA TICKETS.PRCS/RBT CROWN CNTRVALLI PRODUCE $ 82.08 10/20/2015 65025 FOODLUNCH/SNACK (PRESCHOOL)PRCS/RBT CROWN CNTRVALLI PRODUCE $ 9.96 10/20/2015 65025 FOODMILKPRCS/RBT CROWN CNTROFFICEMAX/OFFICE DEPOT $ 17.43 10/21/2015 65110 REC PROGRAM SUPPLIESPAPER, CARD STOCK.PRCS/RBT CROWN CNTRTRADER JOE'S #702 QPS $ 30.65 10/23/2015 65025 FOODSNACKPRCS/RBT CROWN CNTRDIDIER FARMS. $ 60.00 10/26/2015 62490 OTHER PROGRAM COSTSAFTER SCHOOL PROGRAM FIELD TRIP.PRCS/RBT CROWN CNTRDIDIER FARMS. $ 170.00 10/26/2015 62490 OTHER PROGRAM COSTSAFTER SCHOOL PROGRAM FIELD TRIP.PRCS/RBT CROWN CNTRDIDIER FARMS. $ 170.00 10/26/2015 62490 OTHER PROGRAM COSTSAFTER SCHOOL PROGRAM FIELD TRIP.PRCS/RBT CROWN CNTRBOTANY BAY CHEMICAL CO $ 769.90 10/26/2015 62245 OTHER EQ MAINTCHEMICAL TREATMENT FOR WATER TOWER.PRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 128.00 10/26/2015 65110 REC PROGRAM SUPPLIESHALLOWEEN SUPPLIESPRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 135.45 10/26/2015 65110 REC PROGRAM SUPPLIESHALLOWEEN TOYSPRCS/RBT CROWN CNTRMOBILE MINI $ 112.77 10/26/2015 62490 OTHER PROGRAM COSTSRENTAL FEE FOR PROGRAM EQUIPMENT STORAGE POD.PRCS/RBT CROWN CNTRUFIRST UNIFIRST CORP $ 433.70 10/27/2015 62245 OTHER EQ MAINTLOBBY MATS AND MOP HEADS.PRCS/RBT CROWN CNTRTRADER JOE'S #702 QPS $ 170.06 10/27/2015 65025 FOODLUNCH / SNACKPRCS/RBT CROWN CNTRVALLI PRODUCE $ 8.96 10/27/2015 65025 FOODMILKPRCS/RBT CROWN CNTRVALLI PRODUCE $ 8.96 10/27/2015 65025 FOODMILKPRCS/RBT CROWN CNTRVALLI PRODUCE $ 13.78 10/27/2015 65025 FOODSNACKDecember 14, 2015Page 15 of 2362 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2015PRCS/RBT CROWN CNTR WEISSMAN DESIGNS FOR D $ 73.79 10/28/2015 65110 REC PROGRAM SUPPLIES COSTUMES FOR ICE SHOW.PRCS/RBT CROWN CNTR ORIENTAL TRADING CO $ 171.58 10/30/2015 65110 REC PROGRAM SUPPLIESHALLOWEEN DECORATIONS AND SUPPLIES FOR THEME SKATES AND PARTIES.PRCS/RBT CROWN CNTRTRADER JOE'S #702 QPS $ 79.82 10/30/2015 65025 FOODSNACKPRCS/RECREATIONMICHAELS STORES 3849 $ 23.57 10/01/2015 65110 REC PROGRAM SUPPLIESFARMERS' MARKET CRAFT SUPPLIES FOR SPUD CLUBPRCS/RECREATIONWM PORT SUPPLY #400 $ 70.90 10/01/2015 62235 OFFICE EQUIPMENT MAINT.FOAM AEROSOL SEALANTPRCS/RECREATIONEVANSTON IMPRINTABL $ 140.62 10/01/2015 65020 CLOTHINGSTAFF POLO SHIRTSPRCS/RECREATIONEVANSTON IMPRINTABL $ 224.50 10/01/2015 65020 CLOTHINGSTAFF POLO SHIRTSPRCS/RECREATIONBIMBO BAKERIES 7506 $ 50.28 10/02/2015 65025 FOODFARMERS' MARKET-VENDOR APPRECIATION BREAKFASTPRCS/RECREATIONAMAZON.COM $ 43.72 10/02/2015 62235 OFFICE EQUIPMENT MAINT.RESPIRATORS AND RESPIRATOR FILTERSPRCS/RECREATIONREDBOX DVD RENTAL $ 3.50 10/05/2015 62490 OTHER PROGRAM COSTSAFTERSCHOOL PROGRAM ENTERTAINMENTPRCS/RECREATIONPLUG N PAY INC $ 99.22 10/05/2015 62490 OTHER PROGRAM COSTSCREDIT CARD FEES FOR PROCESSING PROGRAM REGISTRATIONS ON LINE.PRCS/RECREATIONPLUG N PAY INC $ 38.30 10/05/2015 62490 OTHER PROGRAM COSTSCREDIT CARD FEES FOR PROCESSING PROGRAM REGISTRATIONS ON LINE.PRCS/RECREATIONWAL-MART #1998 $ (24.83) 10/05/2015 65110 REC PROGRAM SUPPLIESCREDIT/RETURN DUE TO TAX BEING ON THE BILLPRCS/RECREATIONWAL-MART #1998 $ 24.83 10/05/2015 65110 REC PROGRAM SUPPLIESFARMERS' MARKET COOKING SUPPLIESPRCS/RECREATIONWM SUPERCENTER #1998 $ 22.73 10/05/2015 65110 REC PROGRAM SUPPLIESFARMERS' MARKET COOKING SUPPLIES ( NO TAX)PRCS/RECREATIONKAUFMAN BAGEL & DELICA $ 38.06 10/05/2015 65025 FOODFARMERS' MARKET- VENDOR APPRECIATION BREAKFASTPRCS/RECREATION837 - BRUNSWICK ZONE - $ 162.00 10/05/2015 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONGFS STORE #1915 $ 24.78 10/05/2015 65110 REC PROGRAM SUPPLIESREFUND/RETURN SINCE THERE WAS TAX ON THE RECEIPTPRCS/RECREATIONWAL-MART #2816 $ 59.04 10/05/2015 65110 REC PROGRAM SUPPLIESSHORTS FOR FLAG FOOTBALL TOURNAMENTPRCS/RECREATIONPALOS SPORTS $ 64.13 10/05/2015 65110 REC PROGRAM SUPPLIESTRACK AND FIELD EQUIPMENTPRCS/RECREATIONJEWEL #3428 $ 53.77 10/06/2015 65025 FOODPASTA, SPICE, CHICKEN, VEGETABLES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONSERVICE SANITATION $ 130.00 10/06/2015 62375 RENTALSPORT A POTTY RENTAL FOR FARMERS' MARKETPRCS/RECREATIONAMAZON.COM $ 249.99 10/06/2015 62235 OFFICE EQUIPMENT MAINT.POWER WASHERPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.25 10/07/2015 65110 REC PROGRAM SUPPLIESMETER AT YMCA LOTPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 10/07/2015 62490 OTHER PROGRAM COSTSPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMPRCS/RECREATIONLEMOI ACE HARDWARE $ 108.01 10/08/2015 65040 JANITORIAL SUPPLIESBRUSHES, NUTS AND BOLTS, TAPEPRCS/RECREATIONCOST PLUS WLD #147 $ 8.11 10/12/2015 65110 REC PROGRAM SUPPLIESFARMERS' MARKET HALLOWEEN FEST CONTAINERSPRCS/RECREATION837 - BRUNSWICK ZONE - $ 150.00 10/12/2015 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONHARBOR FREIGHT CATALOG $ 52.47 10/12/2015 62513 COMMUNITY PICNIC-SP EVENTSREPLACEMENT HAND TRUCK FOR DEPARTMENTPRCS/RECREATIONJEWEL #3428 $ 72.53 10/13/2015 65025 FOODPUDDING, CRACKERS, CHICKEN, VEGETABLES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATION VZWRLSS PRPAY AUTOPAY $ 20.00 10/14/2015 62295 TRAINING & TRAVELINTERNET ACCESS DURING NRPA CONFERENCE --CANCELLED AFTER MONTH OF USE.PRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 10/14/2015 62490 OTHER PROGRAM COSTSPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMPRCS/RECREATIONUS TOY CO INC 2 $ 12.51 10/15/2015 65110 REC PROGRAM SUPPLIESFARMERS' MARKET HALLOWEEN FEST PUMPKIN DECORATIONSPRCS/RECREATIONVOGUE FABRICS INC $ 18.94 10/15/2015 65110 REC PROGRAM SUPPLIESMATERIAL FOR TABLE AT BIRD SANCTUARY DEDICATIONPRCS/RECREATIONCERAMIC SUPPLY CHICAGO $ 510.64 10/15/2015 65110 REC PROGRAM SUPPLIESPOTTERY SUPPLIES FOR REC CLASSESPRCS/RECREATIONBASS PRO ONLINE $ (39.98) 10/15/2015 65110 REC PROGRAM SUPPLIESRETURN OF TAX CHARGED IN ERROR ON LAST CREDIT CARD STATEMENTPRCS/RECREATIONWEST MARINE 1305 $ 51.42 10/16/2015 65040 JANITORIAL SUPPLIESCAULK AND DECK SCREWSPRCS/RECREATIONSQ MORSELS PATISSERIE $ 75.00 10/19/2015 65025 FOODCUPCAKES FOR BIRD SANCTUARY DEDICATIONPRCS/RECREATIONGFS STORE #1915 $ 190.89 10/19/2015 65025 FOODFARMERS' MARKET VENDOR APPRECIATION- LUNCHPRCS/RECREATIONVALLI PRODUCE $ 5.90 10/19/2015 65025 FOODFOOD FOR BIRD SANCTUARY DEDICATION EVENT.December 14, 2015Page 16 of 2363 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2015PRCS/RECREATION JEWEL #3428 $ 4.08 10/19/2015 65025 FOODITEMS/FOOD FOR BIRD SANCTUARY DEDICATION EVENT.PRCS/RECREATION 837 - BRUNSWICK ZONE - $ 156.00 10/19/2015 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATION SQ NICHOLS FARM & ORC $ 160.00 10/19/2015 65110 REC PROGRAM SUPPLIES PUMPKINS FOR THE HALLOWEEN FEST AT THE FARMERS' MARKETPRCS/RECREATION LEMOI ACE HARDWARE $ 25.45 10/20/2015 65040 JANITORIAL SUPPLIES NUTS, TOWELS, CLEANERPRCS/RECREATION JEWEL #3428 $ 59.60 10/20/2015 65025 FOODPASTA, GROUND TURKEY, YOGURT, ROLLS FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATION CITY OF EVANSTON PAY A $ 2.00 10/21/2015 62490 OTHER PROGRAM COSTSPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMPRCS/RECREATIONB&H PHOTO, 800-606-696 $ 69.00 10/22/2015 62295 TRAINING & TRAVELAUDIO EQUIPMENT TO RECORD TRAININGPRCS/RECREATIONNCTRC $ 105.00 10/23/2015 62360 MEMBERSHIP DUESANNUAL FEE FOR NATIONAL COUNCIL FOR THERAPEUTIC RECREATION CERTIFICATION FOR MYRA GORMANPRCS/RECREATION EVANSTON SIGNS AND GRA $ 20.00 10/23/2015 62513 COMMUNITY PICNIC-SP EVENTS COMMUNITY PICNIC SIGN CHANGESPRCS/RECREATION SQ SETTLERS POND ANIM $ 70.50 10/26/2015 62507 FIELD TRIPSADMISSION FEE FOR FALL FESTIVAL TRIPPRCS/RECREATION GFS STORE #1915 $ 98.42 10/26/2015 65025 FOODFARMERS' MARKET VENDOR APPRECIATION LUNCHPRCS/RECREATION 837 - BRUNSWICK ZONE - $ 162.00 10/26/2015 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATION A-Z ENTERTAINMENT $ 1,360.00 10/26/2015 62490 OTHER PROGRAM COSTSPAYMENT FOR DJ COMPANY....DJ AND DANCERSPRCS/RECREATIONSQ TO THE POINT SHARP $ 24.00 10/26/2015 65110 REC PROGRAM SUPPLIESSHARPENING OF SCISSORS AT THE FARMERS' MARKETPRCS/RECREATIONUNIQUE THRIFT WESTERN $ 58.46 10/27/2015 65110 REC PROGRAM SUPPLIESCOSTUMES FOR STAFF FOR HALLOWEEN FESTPRCS/RECREATIONMICHAELS STORES 1040 $ 14.94 10/27/2015 65025 FOODFARMERS' MARKET VENDOR APPRECIATION SNACKPRCS/RECREATIONJEWEL #3428 $ 70.99 10/27/2015 65025 FOODRICE, SEASONING, APPLE FILLING, TORTILLAS, ROLLS, VEGETABLES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATION CITY OF EVANSTON PAY A $ 1.25 10/28/2015 65110 REC PROGRAM SUPPLIESMETER AT YMCAPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 10/28/2015 62490 OTHER PROGRAM COSTSPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMPRCS/RECREATIONVERMONT SYSTEMS INC $ 250.00 10/30/2015 62295 TRAINING & TRAVELTRAINING WEBEX REGISTRATION SOFTWARE UPGRADEPRCS/YOUTH ENGAGEMENT HOLIDAY INN EXPRESS CR $ 1,555.36 10/05/2015 62509 SERVICE AGREEMENTS/CONTRACTSRELOCATION EXPENSEPRCS/YOUTH ENGAGEMENT HOLIDAY INN EXPRESS CR $ 147.14 10/05/2015 62509 SERVICE AGREEMENTS/CONTRACTSRELOCATION EXPENSEPRCS/YOUTH ENGAGEMENT HOLIDAY INN EXPRESS CR $ 147.14 10/05/2015 62509 SERVICE AGREEMENTS/CONTRACTSRELOCATION EXPENSEPRCS/YOUTH ENGAGEMENT HOLIDAY INN EXPRESS CR $ 1,555.36 10/05/2015 62509 SERVICE AGREEMENTS/CONTRACTSRELOCATION EXPENSEPRCS/YOUTH ENGAGEMENT UIC PRKG LOT 4 POLK $ 10.00 10/06/2015 62295 TRAINING & TRAVELSAFER FOUNDATION VIOLENCE REDUCTION POLICY CONFERENCE UICPRCS/YOUTH ENGAGEMENT HOLIDAY INN EXPRESS CR $ 1,001.66 10/12/2015 62509 SERVICE AGREEMENTS/CONTRACTSRELOCATION EXPENSEPRCS/YOUTH ENGAGEMENT FEDEXOFFICE 00036053 $ 5.46 10/12/2015 62509 SERVICE AGREEMENTS/CONTRACTSRELOCATION EXPENSEPRCS/YOUTH ENGAGEMENT HOLIDAY INN EXPRESS CR $ 1,001.66 10/12/2015 62509 SERVICE AGREEMENTS/CONTRACTSRELOCATION EXPENSEPRCS/YOUTH ENGAGEMENT HOLIDAY INN EXPRESS CR $ 899.20 10/15/2015 62509 SERVICE AGREEMENTS/CONTRACTSRELOCATION EXPENSEPRCS/YOUTH ENGAGEMENT HOLIDAY INN EXPRESS CR $ 899.20 10/15/2015 62509 SERVICE AGREEMENTS/CONTRACTSRELOCATION EXPENSEPRCS/YOUTH ENGAGEMENT THE HOME DEPOT 1902 $ 65.33 10/19/2015 62509 SERVICE AGREEMENTS/CONTRACTSRELOCATION EXPENSEPRCS/YOUTH ENGAGEMENT HOLIDAY INN EXPRESS CR $ 449.36 10/19/2015 62509 SERVICE AGREEMENTS/CONTRACTSRELOCATION EXPENSEPRCS/YOUTH ENGAGEMENT HOLIDAY INN EXPRESS CR $ 274.79 10/20/2015 62509 SERVICE AGREEMENTS/CONTRACTSRELOCATION EXPENSEPRCS/YOUTH ENGAGEMENT HOLIDAY INN EXPRESS CR $ 714.34 10/20/2015 62509 SERVICE AGREEMENTS/CONTRACTSRELOCATION EXPENSEPRCS/YOUTH ENGAGEMENT HOLIDAY INN EXPRESS CR $ 274.79 10/20/2015 62509 SERVICE AGREEMENTS/CONTRACTSRELOCATION EXPENSEPRCS/YOUTH ENGAGEMENT PARKINGMETER1 87724279 $ 3.00 10/26/2015 62295 TRAINING & TRAVELMEETING WITH POTENTIAL MSYEP VENDOR - PARKINGPUBLIC WORKS/ADMINOFFICE DEPOT #510 $ 92.92 10/02/2015 65095 OFFICE SUPPLIESHANGING FILE FOLDERS AND PAINT EVANSTON PLOWS AWARDS STATIONARYPUBLIC WORKS/ADMINTHE HOME DEPOT 1902 $ 13.56 10/05/2015 62199 PRK MAINTENANCE & FURNITUR REPLACE DRILL BITSPUBLIC WORKS/ADMINENTERPRISE RENT-A-CAR $ 636.00 10/05/2015 62370 EXPENSE ALLOWANCERENTAL CAR FOR CONSTRUCTION SEASONPUBLIC WORKS/ADMINSAFETY SUPPLY ILLINOIS $ 108.50 10/08/2015 65090 SAFETY EQUIPMENTGLASSES, GLOVES, AND RESPIRATORSDecember 14, 2015Page 17 of 2364 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2015PUBLIC WORKS/ADMIN SAFETY SUPPLY ILLINOIS $ 80.13 10/09/2015 65090 SAFETY EQUIPMENTGLASSES, GLOVES, AND RESPIRATORSPUBLIC WORKS/ADMINMIDWEST FENCE CORPORAT $ 2,461.00 10/09/2015 65115 TRAFFIC CONTROL SUPPLIESGUARD RAIL REPAIR - SHERIDAN RD.PUBLIC WORKS/ADMINMIDWEST FENCE CORPORAT $ 1,651.00 10/09/2015 65115 TRAFFIC CONTROL SUPPLIESGUARD RAIL REPAIRS - ASBURY & CRAINPUBLIC WORKS/ADMINTHE HOME DEPOT 1902 $ 3,943.00 10/09/2015 65625 FURNITURES AND FIXTURESSHED FOR SHELTERPUBLIC WORKS/ADMINLEMOI ACE HARDWARE $ 16.97 10/12/2015 62199 PRK MAINTENANCE & FURNITUR REPLACE GLOVESPUBLIC WORKS/ADMINAMERICAN WATER WORKS A $ 32.00 10/19/2015 62295 TRAINING & TRAVELAWWA SEMINARPUBLIC WORKS/ADMINTRAFFIC CONTROL AND PR $ 385.40 10/23/2015 65115 TRAFFIC CONTROL SUPPLIESTRAFFIC CONTROL AND PROTECTION - SIGN POSTSPUBLIC WORKS/ADMINPARKINGMETER4 87724279 $ 8.00 10/23/2015 62295 TRAINING & TRAVELUNION PACIFIC MEETING - PARKINGPUBLIC WORKS/ADMINTHE HOME DEPOT 1902 $ 21.96 10/26/2015 65090 SAFETY EQUIPMENTGLOVESPUBLIC WORKS/ADMINHALFMOON EDUCATION $ 269.00 10/29/2015 62295 TRAINING & TRAVELPDH SEMINARPUBLIC WORKS/FLEETWW GRAINGER $ 81.90 10/02/2015 65060 MATERIALS TO MAINTAIN AUTOSSPLIT BOLT CONNECTORSPUBLIC WORKS/FLEETNORTHSHORE TRUCK & EQU $ 1,273.00 10/05/2015 65060 MATERIALS TO MAINTAIN AUTOSPULL TARP FOR DUMPTRUCK 623PUBLIC WORKS/FLEETSHELL OIL 57444168702 $ 492.80 10/07/2015 65035 PETROLEUM PRODUCTSPOLICE MOTORCYCLE FUELPUBLIC WORKS/FLEETLEMOI ACE HARDWARE $ 8.99 10/08/2015 65060 MATERIALS TO MAINTAIN AUTOSSPRAY PAINT FOR WHEELS ON #602PUBLIC WORKS/FLEETIPASS AUTOREPLENISH #5 $ 40.00 10/12/2015 65060 MATERIALS TO MAINTAIN AUTOSI PASS REPLENISH POOL CARSPUBLIC WORKS/FLEETLEMOI ACE HARDWARE $ 44.98 10/13/2015 65060 MATERIALS TO MAINTAIN AUTOSSPECIAL NUTSPUBLIC WORKS/FLEETJOHNSON LOCKSMITH INC $ 19.60 10/14/2015 65060 MATERIALS TO MAINTAIN AUTOSREPLACEMENT KEYSPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 854.32 10/14/2015 65060 MATERIALS TO MAINTAIN AUTOSSTEEL CABINETS AND MISC SUPPLIES FOR SHOPPUBLIC WORKS/FLEETAMAZON MKTPLACE PMTS $ 14.17 10/15/2015 65085 MINOR EQUIPMENT AND TOOLSNEW CAMERA SERVICE PROTECTION PLANPUBLIC WORKS/FLEETAMAZON.COM $ 108.00 10/15/2015 65085 MINOR EQUIP & TOOLSNEW DIGITAL CAMERA FOR SHOPPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 67.07 10/20/2015 65060 MATERIALS TO MAINTAIN AUTOSBATTERY TERMINALSPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 402.34 10/20/2015 65060 MATERIALS TO MAINTAIN AUTOSDRILL BITS, WASHERS, ECTPUBLIC WORKS/FLEETNOR NORTHERN TOOL $ 73.84 10/20/2015 65060 MATERIALS TO MAINTAIN AUTOSWIRE REEL CADDYPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 441.10 10/21/2015 65060 MATERIALS TO MAINTAIN AUTOSSTEEL CABINETSPUBLIC WORKS/FLEETLEMOI ACE HARDWARE $ 2.99 10/26/2015 65060 MATERIALS TO MAINTAIN AUTOSNUTS/SCREWSPUBLIC WORKS/FLEETLEMOI ACE HARDWARE $ 35.97 10/28/2015 65060 MATERIALS TO MAINTAIN AUTOSROTARY DRILL BITS, FLAT WASHERS AND HXCPPUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 75.42 10/01/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS EMULSIONPUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 107.64 10/01/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 398.35 10/01/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ST&SANITATION SPRAYING SYSTEMS COMPA $ 63.64 10/02/2015 65085 MINOR EQUIP & TOOLSPARTS FOR 629 HOT BOXPUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 98.32 10/02/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 104.42 10/02/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 221.09 10/02/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ST&SANITATION HARBOR FREIGHT TOOLS 1 $ 143.64 10/05/2015 65085 MINOR EQUIP & TOOLSSAFETY GLOVESPUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 587.98 10/08/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ST&SANITATION FISHER EQUIPMENT $ 836.32 10/08/2015 65115 TRAFFIC CONTROL SUPPLIESSTRAPPING FOR STREET SIGNSPUBLIC WORKS/ST&SANITATION MIDWEST FENCE CORPORAT $ 1,181.00 10/09/2015 65625 FURNITURES AND FIXTURESGUARD RAIL REPAIR (STREET)PUBLIC WORKS/ST&SANITATION MIDWEST FENCE CORPORAT $ 1,181.00 10/09/2015 65625 FURNITURES AND FIXTURESGUARD RAIL REPAIR (STREET)PUBLIC WORKS/ST&SANITATION MIDWEST FENCE CORPORAT $ 990.00 10/09/2015 65625 FURNITURES AND FIXTURESGUARD RAIL REPAIR (STREET)PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 134.07 10/09/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXDecember 14, 2015Page 18 of 2365 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2015PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 367.87 10/09/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ST&SANITATION LEMOI ACE HARDWARE $ (2.40) 10/12/2015 65085 MINOR EQUIP & TOOLSBOLT - AERATOR CREDITPUBLIC WORKS/ST&SANITATION LEMOI ACE HARDWARE $ 8.98 10/12/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BOLT - AERATORSPUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 566.88 10/12/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ST&SANITATION TRAFFIC CONTROL AND PR $ 1,083.80 10/12/2015 65115 TRAFFIC CONTROL SUPPLIESTRAFFIC DELINEATORSPUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 109.82 10/12/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS TRASH BAGS FOR BUSINESS DISTRICT COLLECTIONPUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 9.97 10/15/2015 65085 MINOR EQUIP & TOOLSBOLT - AERATORPUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 583.96 10/15/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 65.46 10/15/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ST&SANITATION LEMOI ACE HARDWARE $ 16.90 10/16/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MASKING TAPE (PAINT EVANSTON PLOWS)PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 130.31 10/16/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ST&SANITATION ROADSAFE 1001 $ 347.23 10/16/2015 65115 TRAFFIC CONTROL SUPPLIESTRAFFIC SIGNPUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 558.84 10/19/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 115.21 10/19/2015 65085 MINOR EQUIP & TOOLSSTREET - ANCHORSPUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 96.66 10/19/2015 65085 MINOR EQUIP & TOOLSSTREETS - NOZZLE & HOSEPUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 106.29 10/19/2015 65085 MINOR EQUIP & TOOLSSUPPLIES FOR TEMPORARY SIGNSPUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 184.76 10/20/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 248.39 10/21/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ST&SANITATION LEMOI ACE HARDWARE $ 15.51 10/22/2015 65085 MINOR EQUIP & TOOLSBOLTS - SPECIALTYPUBLIC WORKS/ST&SANITATION REHRIG PACIFIC COMPANY $ 1,201.00 10/22/2015 65625 FURNITURES AND FIXTURESTWO 2-YARD REFUSE DUMPSTERSPUBLIC WORKS/ST&SANITATION ROADSAFE 1001 $ 353.31 10/23/2015 65115 TRAFFIC CONTROL SUPPLIESTRAFFIC SIGNSPUBLIC WORKS/ST&SANITATION ROADSAFE 1001 $ 315.02 10/23/2015 65115 TRAFFIC CONTROL SUPPLIESTRAFFIC SIGNSPUBLIC WORKS/ST&SANITATION ROADSAFE 1001 $ 987.84 10/23/2015 65115 TRAFFIC CONTROL SUPPLIESTRAFFIC SIGNSPUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 123.58 10/26/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 627.08 10/27/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ST&SANITATION ROADSAFE 1001 $ 353.28 10/28/2015 65115 TRAFFIC CONTROL SUPPLIESTRAFFIC SIGNSPUBLIC WORKS/ST&SANITATION ROADSAFE 1001 $ 716.37 10/28/2015 65115 TRAFFIC CONTROL SUPPLIESTRAFFIC SIGNSPUBLIC WORKS/ST&SANITATION TRAFFICSAFETYWAREHOUSE $ 1,107.67 10/28/2015 65115 TRAFFIC CONTROL SUPPLIESTRAFFIC SIGNSPUBLIC WORKS/ST&SANITATION ROADSAFE 1001 $ 594.17 10/28/2015 65115 TRAFFIC CONTROL SUPPLIESTRAFFIC SIGNSPUBLIC WORKS/ST&SANITATION CITY WELDING SALES AND $ 18.31 10/29/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PROPANE FILL 20LBPUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 210.96 10/30/2015 65115 TRAFFIC CONTROL SUPPLIESHARDWARE FOR TARP REPAIRPUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 196.65 10/30/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 386.71 10/30/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 52.00 10/30/2015 65085 MINOR EQUIP & TOOLSSMALL TOOLSPUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 59.91 10/30/2015 65085 MINOR EQUIP & TOOLSSTREETS - PUSH BROOMSPUBLIC WORKS/ST&SANITATION REHRIG PACIFIC COMPANY $ 1,096.94 10/30/2015 65625 FURNITURES AND FIXTURESTWO 2-YARD REFUSE DUMPSTERSPUBLIC WORKS/TRANSO'LEARY'S CONTRACTORS $ 880.00 10/07/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CUTOFF SAWPUBLIC WORKS/TRANSULINE SHIP SUPPLIES $ 48.47 10/08/2015 65095 OFFICE SUPPLIESOFFICE SUPPLIES: SHIPPING LABELSPUBLIC WORKS/TRANSIMPARK00220091A $ 40.00 10/19/2015 62295 TRAINING & TRAVELCDOT MEETING - PARKINGPUBLIC WORKS/TRANSPURE ELECTRIC $ 435.48 10/30/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STREET LIGHT BULBSDecember 14, 2015Page 19 of 2366 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2015UTILITIES/ADMIN AWWA.ORG $ 660.00 10/05/2015 62295 TRAINING & TRAVELREGISTRATION FOR THE 2016 AWWA ANNUAL CONFERENCE & EXPOSITION.UTILITIES/ADMINPARKINGMETER4 87724279 $ 5.00 10/09/2015 62295 TRAINING & TRAVELPARKING TO ATTEND MEETING IN CHICAGO.UTILITIES/ADMINPANINO'S PIZZERIA OR $ 80.47 10/12/2015 62295 TRAINING & TRAVELPIZZA LUNCH FOR STAFF WORKING THE FALL PUBLIC TOURS OF THE WATER TREATMENT PLANT.UTILITIES/ADMIN AWWA.ORG $ 660.00 10/19/2015 62295 TRAINING & TRAVEL2016 AWWA CONFERENCE & EXPOSITION REGISTRATION FOR CATHERINE HURLEY.UTILITIES/ADMINAWWA.ORG $ 660.00 10/19/2015 62295 TRAINING & TRAVEL2016 AWWA CONFERENCE & EXPOSITION REGISTRATION FOR DAVE STONEBACK.UTILITIES/ADMINAWWA.ORG $ 660.00 10/19/2015 62295 TRAINING & TRAVEL2016 AWWA CONFERENCE & EXPOSITION REGISTRATION FOR LARA BIGGS.UTILITIES/DISTHD SUPPLY WATERWORKS 4 $ 405.60 10/02/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 12" MJ GLANDS.UTILITIES/DISTMID AMERCIAN WATER $ 265.00 10/14/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS COPPER DISKS (PLUGS).UTILITIES/DISTBAUDVILLE INC. $ 100.40 10/20/2015 65095 OFFICE SUPPLIESNAME PLATES FOR THE ENVIRONMENT BOARD MEMBERS.UTILITIES/DISTJEWEL #3428 $ 33.99 10/23/2015 62295 TRAINING & TRAVELCAKE FOR THE OCTOBER SAFETY MEETING.UTILITIES/DISTWWW.IDENTI-TAPE.COM $ 1,310.58 10/23/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MARKING TAPE (FOR FIRE HYDRANTS).UTILITIES/DISTHD SUPPLY WATERWORKS 4 $ 522.50 10/26/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MARKING PAINT.UTILITIES/DISTCARQUEST 2759 $ 40.03 10/27/2015 65080 MERCHANDISE FOR RESALEGREASE GUN (TAPPING MACHINE).UTILITIES/DISTTHE HOME DEPOT 1902 $ 216.81 10/28/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SMALL TOOLS.UTILITIES/DISTINDUSTRIAL TEST SYSTEM $ 427.08 10/28/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS TEST STRIPS.UTILITIES/DISTWW GRAINGER $ 146.08 10/30/2015 65085 MINOR EQUIP & TOOLSAIR TOOL OIL.UTILITIES/DISTWW GRAINGER $ 185.76 10/30/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ANTI-FREEZE (FOR B-BOXES).UTILITIES/FILTRATIONSUPPLYHOUSE.COM $ 198.35 10/01/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BALL VALVES.UTILITIES/FILTRATIONGARVIN INDUSTRIES $ 269.00 10/01/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CONDUIT UNISTRUT CLAMPS.UTILITIES/FILTRATIONDGI SUPPLY $ 138.32 10/01/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CUTTING FLUID.UTILITIES/FILTRATION1000BULBS.COM $ 102.50 10/01/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HALOGEN WORK LIGHT BULBS.UTILITIES/FILTRATIONMCMASTER-CARR $ 24.28 10/01/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STRAINER CLOTH.UTILITIES/FILTRATIONWW GRAINGER $ 168.29 10/01/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WATER PIPE NIPPLES.UTILITIES/FILTRATIONSUPPLYHOUSE.COM $ 58.39 10/01/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WATER PIPE NIPPLES.UTILITIES/FILTRATIONSUPPLYHOUSE.COM $ 76.01 10/01/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WATER PIPE NIPPLES.UTILITIES/FILTRATIONAMERICAN WATER WORKS A $ 48.00 10/02/2015 62295 TRAINING & TRAVELAWWA SEMINAR: ANNUAL REGULATORY UPDATE.UTILITIES/FILTRATIONSUPPLYHOUSE.COM $ 7.50 10/02/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BALL VALVES.UTILITIES/FILTRATIONFIREHOSEDIRECT $ 525.38 10/02/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BASIN CLEANING FIRE HOSES.UTILITIES/FILTRATIONFIREHOSEDIRECT $ 655.76 10/02/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BASIN CLEANING FIRE HOSES.UTILITIES/FILTRATIONULINE SHIP SUPPLIES $ 88.06 10/02/2015 65040 JANITORIAL SUPPLIESHAND PAPER TOWELS.UTILITIES/FILTRATIONHACH COMPANY $ 1,130.39 10/02/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TURBIDIMETER CALIBRATION STANDARD.UTILITIES/FILTRATIONWW GRAINGER $ 406.30 10/05/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL BUILDING WIRE.UTILITIES/FILTRATIONWW GRAINGER $ 47.30 10/05/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL BUILDING WIRE.UTILITIES/FILTRATIONGARVIN INDUSTRIES $ 128.38 10/05/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL CONDUIT CONNECTORS.UTILITIES/FILTRATIONPURE ELECTRIC $ 134.40 10/05/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL CONDUIT.UTILITIES/FILTRATIONULINE SHIP SUPPLIES $ 111.59 10/05/2015 65040 JANITORIAL SUPPLIESMOP HANDLES AND MOP HEADS.UTILITIES/FILTRATIONWWW.SUPERBRIGHTLEDS.CO $ 81.77 10/06/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BASIN CLEANING LIGHTS.UTILITIES/FILTRATIONAMAZON MKTPLACE PMTS $ 64.95 10/06/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL LIQUID TIGHT CONDUIT.UTILITIES/FILTRATIONAMAZON.COM AMZN.COM/BI $ 43.77 10/07/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TELEPHONE.UTILITIES/FILTRATIONSUPPLYHOUSE.COM $ 11.25 10/08/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BALL VALVE.December 14, 2015Page 20 of 2367 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2015UTILITIES/FILTRATION 1000BULBS.COM $ 56.43 10/08/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BASIN CLEANING LIGHTS.UTILITIES/FILTRATION WW GRAINGER $ 127.16 10/08/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL BUILDING WIRE.UTILITIES/FILTRATION GARVIN INDUSTRIES $ 119.50 10/08/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL CONDUIT CLAMPS.UTILITIES/FILTRATION AMAZON MKTPLACE PMTS $ 59.10 10/08/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL CONDUIT CONNECTORS.UTILITIES/FILTRATION WYNRIGHT CORPORATIO $ 450.00 10/08/2015 62245 OTHER EQ MAINT SPLIT - FILTER DIVISION: HOIST INSPECTION/CERTIFICATION. (50%)UTILITIES/FILTRATION WYNRIGHT CORPORATIO $ 450.00 10/08/2015 62245 OTHER EQ MAINT SPLIT - PUMPING DIVISION: HOIST INSPECTION/CERTIFICATION. (50%)UTILITIES/FILTRATION WWW.SUPERBRIGHTLEDS.CO $ 106.73 10/09/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BASIN CLEANING LIGHTS.UTILITIES/FILTRATION APEX CONTROLS $ 148.14 10/09/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HVAC CONTROL SENSOR.UTILITIES/FILTRATION GEMPLER'S $ 175.90 10/12/2015 65020 CLOTHINGCOLD WEATHER FACE MASKS AND RESPIRATORS.UTILITIES/FILTRATION GEMPLER'S $ 55.13 10/12/2015 65020 CLOTHINGCOLD WEATHER FACE MASKS.UTILITIES/FILTRATION AMAZON.COM $ 44.79 10/12/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CPVC PIPE GLUE.UTILITIES/FILTRATION AMAZON.COM AMZN.COM/BI $ 18.56 10/12/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CPVC PIPE GLUE.UTILITIES/FILTRATION AIR ONE EQUIPMENT INC $ (239.00) 10/12/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CREDIT FOR RETURNED SCBA CABINET.UTILITIES/FILTRATION GEMPLER'S $ 211.45 10/12/2015 65020 CLOTHINGRAIN JACKETS.UTILITIES/FILTRATION AMAZON.COM AMZN.COM/BI $ 6.70 10/12/2015 65085 MINOR EQUIP & TOOLSSOCKET WRENCH ADAPTER.UTILITIES/FILTRATIONCONCRETE FASTENING SYS $ 111.00 10/13/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TAPCON SCREWS.UTILITIES/FILTRATIONSUPPLYHOUSE.COM $ 18.50 10/13/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WATER PIPE NIPPLES.UTILITIES/FILTRATIONTOPSAFETYGE $ 112.74 10/14/2015 65020 CLOTHINGCOLD WEATHER GLOVES.UTILITIES/FILTRATIONJEWEL #3456 $ 47.86 10/15/2015 65015 CHEMICALSBLEACH FOR CLEARWELL DISINFECTION.UTILITIES/FILTRATIONBELNICK INC. $ 30.72 10/15/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CORROSION PROOF FOLDING CHAIR.UTILITIES/FILTRATIONWWW.SUPERBRIGHTLEDS.CO $ 50.49 10/15/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DAMP PROOF LED LIGHTS.UTILITIES/FILTRATIONWW GRAINGER $ 66.76 10/15/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL CONNECTORS.UTILITIES/FILTRATIONWW GRAINGER $ 47.25 10/15/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HOSE NOZZLE ADAPTER.UTILITIES/FILTRATIONPLATT ELECTRIC 800 $ 322.57 10/16/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL APPLETON ELECTRICAL JUNCTION BOXES.UTILITIES/FILTRATIONGARVIN INDUSTRIES $ 84.00 10/16/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EMT CONDUIT SUPPORTS.UTILITIES/FILTRATIONWORKINGPERSONSTORE.COM $ 145.00 10/16/2015 65020 CLOTHINGSTEEL TOE RUBBER BOATS.UTILITIES/FILTRATIONAMITY HOSPITAL SERVI $ 165.00 10/19/2015 65075 MEDICAL & LAB SUPPLIESAUTOCLAVE MAINTENANCE.UTILITIES/FILTRATIONCABLES FOR LESS $ 38.07 10/19/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL COMPUTER CAT 6 PATCH CABLES.UTILITIES/FILTRATIONAMAZON.COM AMZN.COM/BI $ 26.20 10/19/2015 65040 JANITORIAL SUPPLIESGARBAGE CAN LINERS.UTILITIES/FILTRATIONWW GRAINGER $ 72.13 10/19/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GARDEN HOSE CONNECTORS.UTILITIES/FILTRATIONULINE SHIP SUPPLIES $ 42.23 10/19/2015 65040 JANITORIAL SUPPLIESHAND SOAP DISPENSER.UTILITIES/FILTRATIONWW GRAINGER $ 11.55 10/19/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HOSE ADAPTER.UTILITIES/FILTRATIONAMAZON.COM $ 132.99 10/19/2015 65040 JANITORIAL SUPPLIESSECURITY CAMERA SUB SWITCH.UTILITIES/FILTRATIONTHE HOME DEPOT 1902 $ 49.00 10/19/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SINK FAUCET.UTILITIES/FILTRATIONWW GRAINGER $ 8.10 10/20/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GARDEN HOSE WASHERS.UTILITIES/FILTRATIONWORKINGPERSONSTORE.COM $ 30.00 10/20/2015 65020 CLOTHINGSTEEL TOE OVERSHOE BOOTS.UTILITIES/FILTRATIONPAYPAL BEARINGSINC $ 274.20 10/21/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BEARINGS (ORDER WAS CANCELLED).UTILITIES/FILTRATIONPAYPAL BEARINGSINC $ (274.20) 10/21/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CREDIT FOR CANCELLED ORDER.UTILITIES/FILTRATIONWILKENS-ANDERSON COMPA $ 132.46 10/21/2015 65075 MEDICAL & LAB SUPPLIESFLUORIDE STD 1 & 10 PPM & TISAB.UTILITIES/FILTRATIONWW GRAINGER $ 324.00 10/21/2015 65035 PETROLEUM PRODUCTSFOOD GRADE GREASE.December 14, 2015Page 21 of 2368 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2015UTILITIES/FILTRATION CSC - 1956 $ 287.92 10/21/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SIGNAL WIRE.UTILITIES/FILTRATION FIREHOSEDIRECT $ 350.00 10/23/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BASIN CLEANING HOSES.UTILITIES/FILTRATION FULLIFE SAFETY CENTER $ 155.00 10/26/2015 65090 SAFETY EQUIPMENT CALIBRATION FOR GAS DETECTION MONITORS.UTILITIES/FILTRATION FASTENAL COMPANY01 $ 238.77 10/26/2015 65035 PETROLEUM PRODUCTS FOOD GRADE GREASE CARTRIDGES.UTILITIES/FILTRATION FULLIFE SAFETY CENTER $ 589.95 10/26/2015 65090 SAFETY EQUIPMENT MOUNTING BRACKETS FOR FALL RESTRAINT.UTILITIES/FILTRATION MCMASTER-CARR $ 174.90 10/26/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL GREASE ZERKS.UTILITIES/FILTRATION FULLIFE SAFETY CENTER $ 165.66 10/26/2015 65090 SAFETY EQUIPMENT SUPPLIES BREATHING AIR ADAPTERS.UTILITIES/FILTRATION WW GRAINGER $ 220.69 10/27/2015 65090 SAFETY EQUIPMENT LOCKOUT TAG OUT EQUIPMENT.UTILITIES/FILTRATION AMERICAN WATER WORKS A $ 42.00 10/28/2015 62295 TRAINING & TRAVEL AWWA SEMINAR: CHLORINE PROPERTIES, EQUIPMENT, SAFETY & SECURITY.UTILITIES/FILTRATION BRADY WORLDWIDE INC. $ 54.98 10/29/2015 65090 SAFETY EQUIPMENT LOCKOUT TAG OUT TAGS.UTILITIES/FILTRATION WW GRAINGER $ 152.67 10/29/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MACHINE OIL AND GFCI CORDS.UTILITIES/FILTRATION BUSHNELL INCORPORATED $ 1,067.36 10/29/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PVC FITTINGS.UTILITIES/PUMPING GIH C & H DISTRIBTRS $ 1,288.70 10/02/2015 65085 MINOR EQUIP & TOOLSSAFETY RAILS AROUND THE SUCTION WELL OPENINGS.UTILITIES/PUMPINGUSA BLUE BOOK $ 404.95 10/05/2015 65085 MINOR EQUIP & TOOLSPARTS FOR PRIMING POT REBUILDS.UTILITIES/PUMPINGANDERSON LOCK CO $ 107.74 10/06/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PILASTER DOOR LOCK FOR THE NORTH STANDPIPE.UTILITIES/PUMPINGLESMAN INSTRUMENTS $ 316.00 10/07/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ANTENNAS FOR C FACTOR TESTER.UTILITIES/PUMPINGWW GRAINGER $ 75.24 10/07/2015 65090 SAFETY EQUIPMENTSAFETY GLASSES.UTILITIES/PUMPINGWW GRAINGER $ 24.96 10/07/2015 65090 SAFETY EQUIPMENTSAFETY GLASSES.UTILITIES/PUMPINGWW GRAINGER $ 223.55 10/08/2015 65085 MINOR EQUIP & TOOLSSCBA BRACKET GAUGE ISOLATOR.UTILITIES/PUMPINGUS PLASTICS/NEATLY SMA $ 55.63 10/09/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL1-GALLON JUGS FOR CHILDREN'S ACTIVITIES ON THE PUBLIC TOURS OF THE WATER TREATMENT PLANT.UTILITIES/PUMPING INDUSTRIAL TEST SYSTEM $ 374.11 10/09/2015 65085 MINOR EQUIP & TOOLS CHLORINE COLORIMETERS AND REAGENTS.UTILITIES/PUMPING WW GRAINGER $ 300.86 10/09/2015 65035 PETROLEUM PRODUCTS FILTERS AND OUTLETS FOR ANNUAL LUBE.UTILITIES/PUMPING WW GRAINGER $ 562.33 10/09/2015 65035 PETROLEUM PRODUCTS FILTERS FOR ANNUAL LUBE.UTILITIES/PUMPING ZORO TOOLS INC $ 214.79 10/09/2015 65085 MINOR EQUIP & TOOLS SAFETY SWITCH FOR THE NEW UPS.UTILITIES/PUMPING SAFETYSUPPLYWAREHOUSE. $ 325.50 10/09/2015 65085 MINOR EQUIP & TOOLSSAFETY VESTS AND CHLORINE DOT PLACARDS.UTILITIES/PUMPINGWW GRAINGER $ 16.08 10/14/2015 65085 MINOR EQUIP & TOOLSBACK ORDERED NIPPLE.UTILITIES/PUMPINGWW GRAINGER $ 241.11 10/14/2015 65085 MINOR EQUIP & TOOLSMATERIALS FOR THE NORTH STANDPIPE POST PAINTING.UTILITIES/PUMPINGTHE HOME DEPOT 1902 $ 447.92 10/14/2015 65085 MINOR EQUIP & TOOLSMATERIALS FOR THE NORTH STANDPIPE POST PAINTING.UTILITIES/PUMPINGMOTION INDUSTRIES IL33 $ 146.07 10/15/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BEARINGS FOR TAPPING MACHINE.UTILITIES/PUMPINGWW GRAINGER $ 280.50 10/16/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 1/2" VALVE STEM PACKING.UTILITIES/PUMPINGUSA SAFETY $ 292.92 10/16/2015 65085 MINOR EQUIP & TOOLSIDOT APPROVED CHLORINE TANK TRANSPORTER.UTILITIES/PUMPINGLOWES #01748 $ 268.20 10/21/2015 65085 MINOR EQUIP & TOOLSMATERIALS FOR THE NORTH STANDPIPE POST PAINTING.UTILITIES/PUMPINGTIME CLOCK SUPPLYCOM $ 332.00 10/22/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TIME CLOCK.UTILITIES/PUMPINGWW GRAINGER $ 675.56 10/23/2015 65085 MINOR EQUIP & TOOLSREPLACEMENT OF TWO FAILING MILTIMETERS.UTILITIES/PUMPINGWW GRAINGER $ 228.96 10/27/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CYLINDER TAGS, AND SOLDER.UTILITIES/PUMPINGDWYER INSTRUMENTS INC $ 350.26 10/27/2015 65085 MINOR EQUIP & TOOLSPARTS FOR PRIMING POT REBUILDS.UTILITIES/PUMPINGWW GRAINGER $ 225.00 10/28/2015 65035 PETROLEUM PRODUCTSGREASE FOR ANNUAL LUBE.UTILITIES/PUMPINGWW GRAINGER $ 675.00 10/28/2015 65035 PETROLEUM PRODUCTSGREASE FOR ANNUAL LUBE.UTILITIES/PUMPINGMOTION INDUSTRIES EB99 $ 100.78 10/28/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS OIL SEALS TAPPING MACHINE.UTILITIES/PUMPINGWW GRAINGER $ 855.00 10/30/2015 65085 MINOR EQUIP & TOOLSIR VIEWING WINDOWS FOR INCOMING FEEDER.December 14, 2015Page 22 of 2369 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2015UTILITIES/PUMPINGWW GRAINGER $ 96.64 10/30/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LOCK OUTS FOR VALVES.UTILITIES/PUMPINGALLIED ELECTRONICS INC $ 141.95 10/30/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PANEL METER FOR C FACTOR TESTER.UTILITIES/PUMPINGDWYER INSTRUMENTS INC $ 138.20 10/30/2015 65085 MINOR EQUIP & TOOLSPARTS FOR PRIMING POT REBUILDS.UTILITIES/PUMPINGDWYER INSTRUMENTS INC $ 463.50 10/30/2015 65085 MINOR EQUIP & TOOLSPARTS FOR PRIMING POT REBUILDS.UTILITIES/SEWERSAF-T-GARD INTERNATION $ 251.99 10/06/2015 65090 SAFETY EQUIPMENTEAR PROTECTION.UTILITIES/SEWERSUPER CASUALS $ 399.80 10/12/2015 65090 SAFETY EQUIPMENTWINTER HEAD LINERS.UTILITIES/SEWERSTANDARD EQUIPMENT CO. $ 473.65 10/13/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HOSE REEL FOR VEHICLE #956.UTILITIES/SEWERHD SUPPLY WATERWORKS 4 $ 356.60 10/20/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PVC PIPE AND FILTER FABRIC.UTILITIES/SEWERLURVEY LANDSCAPE S $ 215.20 10/22/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BLACK DIRT FOR THE NORTH STANDPIPE.UTILITIES/SEWERCELLULAR CONN 577 $ 54.99 10/26/2015 65085 MINOR EQUIP & TOOLSCELL PHONE CASE.UTILITIES/SEWERCELLULAR CONN 577 $ 34.99 10/26/2015 65085 MINOR EQUIP & TOOLSCELL PHONE GLASS GUARD.UTILITIES/SEWERLURVEY LANDSCAPE S $ 511.10 10/27/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BLACK DIRT FOR THE NORTH STANDPIPE.UTILITIES/SEWERLURVEY LANDSCAPE S $ 848.70 10/27/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SOD FOR THE NORTH STANDPIPE.ALL OTHER STATEMENT TOTAL $ 179,418.31 December 14, 2015Page 23 of 2370 of 516 For City Council meeting of December 14, 2015 Item A3.1 Business of the City by Motion: Large Diameter Sewer Rehabilitation For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Lara Biggs, Bureau Chief – Capital Planning & Engineering/City Engineer Kristin Rehg, Senior Project Manager Subject: Large Diameter Sewer Rehabilitation – Mulford Street Extension (Bid No. 15-61) Date: November 30, 2015 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract in the amount of $624,802.00 with Kenny Construction Company (2215 Sanders Road Suite 400, Northbrook, IL 60062) for the Large Diameter Sewer Rehabilitation – Mulford Street Extension (Bid No. 15-61), contingent upon receiving the appropriate loan funding from the Illinois Environmental Protection Agency (IEPA). Funding Source: It is anticipated that the IEPA will provide loan funding from the State Revolving Fund in an amount up to $643,546 for construction of this project. This amount includes a contingency of up to 3% above the bid price of the project. With this funding, all eligible construction costs would be funded by a loan repaid over 20 years at 1.85% interest. IEPA loan funding for this work will be routed through the Sewer Fund, Capital Improvement Account 513.71.7420.65515-733114, which has an FY 2016 budget allocation of $980,000 for this project. Bid pricing was more favorable than expected, and the low bid is significantly less than the budget allocation. Project Summary: The contract includes rehabilitation of approximately 1,924 feet of large diameter (45” – 54”) combined sewer main along the Mulford Street right-of-way starting at Dodge Avenue and extending west to the western boundary of James Park. A project location map is attached. This is a critical large diameter interceptor sewer that serves much of southwest Evanston. The piping is over 100 years old and has become significantly deteriorated. Memorandum 71 of 516 The contract period is 180 days. It is anticipated that most of the work will take place in late winter/early spring 2016, with final restoration taking place later in the spring as soon as the weather allows. This project is anticipated to receive loan funding from the IEPA State Revolving Fund. IEPA has approved a Project Plan and is reviewing the City’s loan application for this project. In order to comply with the IEPA loan program rules, this project was bid with three modifications from the standard City contracts: 1. The Contractor must demonstrate good faith efforts to meet State of Illinois established Disadvantaged Business Enterprise (DBE) utilization goals (5% for MBEs and 12% for WBEs). 2. The Contractor must pay wages not less than those prevailing under the Federal Davis-Bacon Wage Act. 3. Compliance with the Local Employment Program Ordinance was not required, as the IEPA loan program does not allow a local hiring preference. An additional departure from Evanston’s standard procedure is a two-step contract award process. At this juncture, the City Manager can issue a Notice of Intent to Award to the lowest responsive and responsible bidder. IEPA will then review the bid package and provide a formal loan offer to Evanston if all criteria have been met and sufficient funding is still available. Upon receipt of the formal loan offer from IEPA, the City Manager may then execute a contract with the low bidder. Bid Analysis: This contract was advertised on Demandstar and in the Chicago Tribune. Bids were opened and publicly read on Tuesday, November 17, 2015. A total of three bids were received as summarized below. A detailed bid tabulation is attached for reference. The submitted bids cannot be withdrawn or canceled for a period of 120 calendar days following the bid opening, or until March 16, 2016. Contractor Information Contractor: Address: Kenny Construction Company 2215 Sanders Rd. Ste. 400, Northbrook, IL Insituform Technologies USA, LLC 17988 Edison Avenue, Chesterfield, MO Michels Corporation 817 West Main St, Brownsville, WI Pricing Summary Contractor: Base Bid Price: Kenny Construction Company $624,802.00 Insituform Technologies USA, LLC $656,864.10 Michels Corporation $716,616.00 The bids were reviewed by Lara Biggs, Bureau Chief – Capital Planning & Engineering/City Engineer. Based on anticipated funding and the bids received, staff is recommending issuance of a Notice of Intent to Award a contract in the amount of $624,802.00 to Kenny Construction Company. 72 of 516 Kenny Construction has successfully completed similar projects for the City of Evanston, including previous large diameter sewer rehabilitation projects and the City’s 2015 Small Diameter CIPP Sewer Rehabilitation Contract A. IEPA Loan Program Documentation: IEPA cannot guarantee the loan until the City completes the loan application. In order to complete the loan application, the City must submit: • A copy of Council Meeting minutes authorizing the City Manager to award the contract contingent upon receipt of IEPA funding. • A copy of Kenny Construction’s bid package including all required certification forms and demonstrating compliance with State DBE requirements. Kenny Construction included all forms and certifications required by IEPA as part of their bid package. They also complied with the City of Evanston’s requirements including submittal of a 5% bid bond. Kenny Construction’s bid does not include any DBE utilization. Kenny Construction did advertise in the Chicago Tribune to solicit DBE subcontractors in compliance with IEPA’s requirements, and received only one subcontracting proposal from a DBE, though it was not cost competitive. Kenny Construction provided proof of publication of an advertisement for DBE participation 16 days prior to the bid, and provided the required DBE certification forms with their bid. This generally meets the requirements of the IEPA DBE program, although the IEPA will complete a final review prior to their formal loan offer. Attachments: Project Location Map Bid Tabulation for Bid 15-61 Large Diameter Sewer Rehabilitation – Mulford Street Extension 73 of 516 Large Diameter Sewer Rehabilitation Mulford Street Extension Project Location Map 74 of 516 Unit Price 1Ext Price Unit Price Ext Price Unit Price Ext Price Unit Price Ext Price1 Cured-In-Place Pipe Liner – 45” Foot 609 $370.79 $225,812 $248.00 $151,032 $276.40 $168,328 $351.00 $213,7592 Cured-In-Place Pipe Liner – 51” Foot 680 $535.60 $364,208 $358.00 $243,440 $335.30 $228,004 $375.00 $255,0003 Cured-In-Place Pipe Liner – 54” Foot 635 $607.70 $385,890 $358.00 $227,330 $405.10 $257,239 $386.00 $245,1104 Trim Protruding Service Connections Each 1 $2,060.00 $2,060 $1,500.00 $1,500 $1,675.40 $1,675 $1,247.00 $1,2475 Service Connection Reinstatement Each 1 $2,060.00 $2,060 $1,500.00 $1,500 $1,618.60 $1,619 $1,500.00 $1,500TOTAL BID$980,030 $624,802 $656,864 $716,6161 Unit prices in City of Evanston estimate reflect the addition of a 3% contingency to each pay item as required by IEPA for cost estimating on SRF loan projects.LARGE DIAMETER SEWER REHABILITATION - MULFORD STREET EXTENSIONBID NO. 15-61SUMMARY OF BIDSItem DescriptionUnit QuantityCity ofKennyInsituformEvanstonMichelsCorporationTechnologiesConstruction75 of 516 For City Council meeting of December 14, 2015 Item A3.2 Business of the City by Motion: Isabella Bridge Rehabilitation For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Sat Nagar, P.E., Senior Project Manager Subject: Isabella Street Bridge Deck Rehabilitation Project (RFP 15-48) Date: December 1, 2015 Recommended Action: Staff recommends that City Council authorize the City Manager to execute an agreement for Engineering Design Services related to the Isabella Street Bridge Deck Rehabilitation Project (RFP 15-48) with ESI Consultants Ltd. (1979 N. Mill Street, Suite 100, Naperville, IL 60563) in the amount of $34,800.00. Funding Source: Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515 – 416439). Background: The Isabella Street Bridge over the North Shore Channel was constructed in 1977 and carries one lane of traffic in each direction. A sidewalk exists on both the north and south side for pedestrian access. The bridge deck has deteriorated significantly and needs rehabilitation to protect the superstructure. The beams and substructure are in good condition as per the last bridge inspection. The concrete cover on the bridge deck has deteriorated, and some of the deck reinforcement has been exposed. City maintenance crews have completed minor deck patching over the past few years, but a full rehabilitation of the deck slab is needed to extend service life of the bridge. Analysis: City staff developed a Request For Proposal (RFP) for the Isabella Street Bridge Deck Rehabilitation Project. The RFP was advertised on Demandstar and in the Chicago Tribune. Proposals for the project were received on July 30, 2015. The following nine consulting firms submitted the proposals: Memorandum 76 of 516 Consultant Address Alfred Benesch & Company 205 N. Michigan Avenue, Chicago Ciorba Group 5507 N. Cumberland Avenue, Chicago Civiltech Engineering 450 E. Devon Avenue, Itasca ESI Consultants 1979 N. Mill Street, Suite 100, Naperville Hampton, Lenzini & Renwick Inc. (HLR) 380 Shepherd Drive, Elgin Infrastructure Engineering Inc. 33 W. Monroe Street, Suite 1540, Chicago KPFF Consulting Engineers 630 Davis Street, 5th Floor, Evanston Stanley Consultants 8501 W. Higgins Road, Chicago TERRA Engineering Ltd. 225 W. Ohio Street, Chicago Project costs presented in the proposals were as follows: Consultant Cost TERRA Engineering Ltd. $30,000.00 ESI Consultants $34,800.00 Ciorba Group $36,195.00 Hampton, Lenzini & Renwick Inc. (HLR) $42,100.00 Stanley Consultants $44,778.00 KPFF Consulting Engineers $47,594.00 Civiltech Engineering $48,188.00 Alfred Benesch & Company Non-responsive Infrastructure Engineering Inc. Non-responsive The proposals were reviewed by: • David Stoneback – Public Works Agency Director • Jim Maiworm – Bureau Chief Infrastructure Maintenance • Sat Nagar, P.E. – Senior Project Manager • Rajeev Dahal – Senior Transportation Engineer • Linda Thomas – Purchasing Specialist The proposals were rated and interviews were conducted with the top three firms. Including information from the interviews, the final scoring of the proposals is as follows: 77 of 516 Qualification & Expertise (25%) Price (30%) Proposal Organization & Completeness (25%) M/W/EBE Participation (10%) Willingness to Execute City’s Agreement (10%) Total (100%) ESI 23 24 23 10 10 90 HLR 24 21 20 8 10 83 Civiltech 21 16 21 10 10 79 Ciorba Group 23 22 22 0 0 77 Stanley Consultants 20 20 21 10 5 76 Terra Engineering 17 23 16 10 10 76 KPPFF Engineers 21 17 14 10 10 72 Alfred Benesch Non Responsive Infrastructure Engineering Non Responsive ESI was selected as the best candidate to provide the engineering services. They have an extensive structural engineering division that includes bridge design and construction experience. They also have previous experience of working with IDOT and the City of Evanston, and their work has been satisfactory on previous projects. Staff is recommending award of design engineering services only at this time. Once the construction documents are complete and ESI’s work has continued to be good, staff will ask City Council to award construction engineering services to ESI at that time. While the final cost of construction engineering may change depending on the project elements included in the final design, ESI has provided a current estimate of $45,000 for construction engineering services. ESI is satisfying their M/W/EBE goal by having APEX consulting as sub-consultants. The total value of the M/W/EBE subcontracted work is 25% of the total contract amount. The M/W/EBE schedule and supporting documentation has been reviewed and approved as indicated in the attached memo. Attachments: M/W/EBE Participation Review Memo 78 of 516 RFP 15-48, Isabella Street Bridge Deck Rehabilitation, M/W/EBE Memo, 12.14.2015 To: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Sat Nagar, P.E., Senior Project Manager From: Tammi Turner, Purchasing Manager Subject: Isabella Street Bridge Deck Rehabilitation, RFP 15-48 Date: December 14, 2015 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Isabella Street Bridge Deck Rehabilitation, RFP 15-48, ESI Consultants, Ltd., is found to be in compliance with the goal. ESI Consultants, Ltd., total base bid is $34,800.00, and they will receive 25% initial credit. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE APEX Consulting Engineers 111E. Wacker Drive St. 520 Chicago, IL 60601 Civil Engineering $8,700.00 25% X Total M/W/EBE $8,700.00 25% CC: Marty Lyons, Assistant City Manager / CFO Memorandum 79 of 516 For City Council meeting of December 14, 2015 Item A3.3 Business of the City by Motion – Parking Management and Operations For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Rickey A. Voss, Division Manager, Parking/Fleet Subject: Recommendation to Award the Contract for the Management and Operations of Three Self-Park Facilities to SP+ Municipal Services in the 2016 first year amount of $1,508,500 and the 2017 second year amount of $1,490,925 (RFP #15-65) Date: December 3, 2015 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the Management and the Operations of Three City Owned Self-Park Facilities to SP+ Municipal Services, 200 East Randolph Street, Suite 5475, Chicago, IL 60601 in the 2016 first year amount of $1,508,500 and the 2017 second year amount of $1,490,925 and two one year optional extensions. (RFP #15-65). This represents a reduction of nearly $140,000 from the 2015 cost. The three self-park facilities are Maple Ave Parking Garage, Sherman Ave. Parking Garage and Church St. Parking Garage. Funding Sources: Funding for the project will be provided by the following Parking Fund Accounts: Church Street Garage (505.19.7025.62400); Sherman Avenue Garage (505.19.7036.62400); and Maple Avenue Garage (505.19.7037.62400). The FY 2016 total budget for the project is $1,672,588. Summary: In October 2015, the City issued a Request for Proposal (RFP) for the Management and the Operations of Three Self-Park Facilities. The purpose of the RFP was to seek proposals to provide a cost effective “First-Class” level of management and operation for the three downtown self-park parking garages 24-hours daily, 7 days per week, year- round including holidays. Services shall include supervision, management, customer relations, cashiering, security, custodial and maintenance services. The vendor must support, but is not limited to the support of, the following management and operational services: Memorandum 80 of 516 Page 2 of 4 1) Hire, train, and supervise all staff required to provide a cost-effective first-class level of customer relations and support, cashiering, bookkeeping, and custodial maintenance. 2) Staff supervisory/management level staff are on-site during all active hours of operations to provide supervision and direction of cashiers, customer service representatives, bookkeepers, custodial staff, and security officers. 3) Patrol the parking facilities daily to note any maintenance issues, equipment problems, signage needs, safety concerns, and to ensure the accuracy of parking access and revenue control counts. 4) Handle daily customer service for overall parking operations, including but not limited to, transient and monthly parking, regulations, area directions, distribution of materials (when requested by City), etc. 5) Calculate, invoice, collect, account for, safeguard, and turn over to the City all revenues from parking and service fees derived from the operation of each facility. 6) Provide bookkeeping, invoicing, accounting, and auditing services to verify operations and to ensure that all expenses are valid, necessary, and within budget. 7) Coordinating with City staff to provide the highest-quality maintenance and custodial services for all three facilities. 8) Provide daily/periodic parking access and revenue control preventative maintenance on parking access and revenue control equipment as specified by the manufacturer. 9) Remove water, snow and ice from all exposed sidewalks, garage entry/exit areas and pedestrian walk areas. 10)Provide security services to monitor the CCTV systems and patrol the facilities 24 hours daily 365 days per year. Listed below are the three (3) Garage Management and Operations vendors that responded to the City’s RFP: Consultant Address SP+ Municipal Services 200 East Randolph Street, Suite 5475, Chicago, IL 60601 ABM Parking Services 100 North LaSalle Street, Suite 1700, Chicago, IL 60601 Imperial Parking (U.S.), LLC dba Impark 954 W. Washington, Suite 200, Chicago, IL 60607 81 of 516 Page 3 of 4 A selection team consisting of the Director of Administrative Services, Parking/Fleet Manager, Parking Facilities Supervisor and Administrative Services Management Analyst reviewed all of the proposals. The vendors profiles were reviewed based on several criteria including qualifications and experience, organization and completeness of proposal, product and maintenance cost, implementation schedule, management and operations solution, contract and participation in the Minority, Women and Evanston Business Enterprise (M/W/EBE) Program. Management Costs by Year and M/W/EBE Participation Company Cost M/W/EBE (Expected 25%) SP+ Municipal Services 2016* $1,508,500.00 35% 2017 $1,490,925.00 Total: $2,999,425.00 ABM Parking 2016 $1,429,490.00 Requests 100% waiver 2017 $1,501,575.00 Total: $2,931,065.00 Imperial Parking (U.S), LLC dba Impark 2016 $2,073,198.00 27.9% 2017 $2,123,345.00 Total: $4,196,543.00 *Includes a one-time expense of up to $61,000. Upon completion of the review process, staff determined that based on the experience managing our parking structures, of our current vendor SP+ Municipal Services, having exceeded the 25% M/W/EBE RFP recommendation and within 2.30% of the 2 year bid proposed by ABM Parking. It is recommended that the the overall management and operations solution be awarded to SP+ Municipal Services. The proposal for the annual first year expenses of $1,508,500.00, represents a reduction of nearly $140,000 versus the 2015 budget and a savings to the City of Evanston of over 12% over the initial term of the agreement. Furthermore, the second year expense total represents just 3% increase over the first year expense. The City is uniquely positioned to further capitalize on its investment in the new SkiData Parking Access and Revenue Control System (PARCS) equipment and enhance its automated capabilities through SP+'s Remote Management Services. Through some hardware and software upgrades to the forthcoming Commend intercoms, which SP+ will purchase and install at no cost to the City of Evanston, SP+ will be able to reduce non-essential, on-site labor in the three automated facilities. Remote Management Services will bring 82 of 516 Page 4 of 4 the City expense savings due to reduced payroll, offering multiple customer service representatives 24/7- 365 days a year and allowing for enhanced functionality with the SkiData Parking Access and Revenue Control System (PARCS) equipment that will serve to strengthen the relationship between the parking facilities and local merchants. The one-time estimated cost of $61,000 is for staffing while the transition to Commend is completed. SP+ Municipal Services meets the City’s M/W/EBE expectation of 25% (35%), Imperial Parking dba Impark 27.9% and ABM requests a 100% waiver of the M/W/EBE requirement. Currently SP+ Municipal Services employs one (1) Evanston resident at the parking garages. Attachments: Score Sheet M/W/EBE Memo 83 of 516 Garage Mgt. and Operations RFP 15-65 Initial Ratings Firm Reviewer Qualifications - Firm Exp 20 pts Project Approach 20 pts Cost 20 pts Completeness of Proposal 20 pts Executing Contract Agreement 10 pts M/W/EBE 10 pts Total Score 100 pts Voss 18 17 19 19 8 0 81 Rivera 17 15 13 15 6 0 66 Storlie 18 17 20 8 10 0 73 Thorpe 18 19 20 20 9 9 95 TOTAL 18 17 18 16 8 2 79 Voss 19 18 18 17 8 10 90 Rivera 18 18 18 20 10 10 94 Storlie 20 19 19 9 10 10 87 Thorpe 19 20 20 19 10 10 98 TOTAL 19 19 19 16 10 10 92 Voss 18 16 13 16 10 10 83 Rivera 18 15 15 17 10 10 85 Storlie 18 18 14 9 10 10 79 Thorpe 19 20 18 18 10 9 94 TOTAL 18 17 15 15 10 10 85 ABM Impark SP+ 84 of 516 RFP 15-65, Management and Operations of Three Self-Park Facilities, M/W/EBE Memo, 12.14.2015 To: Erika Storlie, Deputy City Manager/Director of Administrative Services Rickey A. Voss, Division Manager, Parking/Fleet From: Tammi Turner, Purchasing Manager Subject: Contract for the Management and Operations of Three Self-Park Facilities, RFP 15-65 Date: December 14, 2015 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Contract for the Management and Operations of Three Self-Park Facilities, RFP 15-65, SP+ Municipal Services, is found to be in compliance with the goal. SP+ Municipal Services, total base bid is $1,447,500.00, for FY 2016, and they will receive 36% initial credit. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Monterrey Security Consultants, Inc. 2223 S. Blue Island Ave. Chicago, IL 60608-4412 Security $493,967.00 34.1% X Servon Group Inc. 4625 N. 25th Avenue Schiller Park, IL 60176 Operations Management $27,840.00 1.9% X Total M/W/EBE $521,807.00 36% CC: Marty Lyons, Assistant City Manager / CFO Memorandum 85 of 516 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Evonda Thomas-Smith Director, Health and Human Services Department Carl Caneva, Assistant Director Subject: Agreement for City Wide Rodent Control Services for the City of Evanston (RFP# 15-58) Date: November 23, 2015 Recommended Action: Staff recommends City council authorize the City Manager to execute an agreement with Rose Pest Solutions for the provision of rodent control services to residences in Evanston in the amount of $22,880.00 for the period of February 1, 2016 to February 1, 2017. Funding Source; Funding is provided by Account 100.24.2435.62495 Licensed Pest Control Services. Summary: The City of Evanston has been providing rodent control services dating back as far as the 1940s. Historically, staff in the Health and Human Services Department has provided the service. However, in 2011 the City of Evanston was overwhelmed with requests for service regarding rodents. Rose Pest Control was hired in the last quarter of 2011 to address rodent control in residential housing. In 2012 the City Council directed the Health Department to extend the practice of rodent control beyond single family housing and owner occupied rental dwellings to include all residential housing (townhomes, condominiums, multi-unit apartment buildings). As the service has become more popular in the community requests have increased. To provide services the contractor has provided for 6 months of service in 2012, 8 months in 2013, and finally 9 months in 2014. This RFP will provide for a full year of service. In 2015, there were again an increased number of rodent requests. This has led to an additional service. This request includes high volume treatments in areas where the volume of requests and evidence of an infestation is observed. A pilot high volume treatment was performed in September of 2015. During the overnight trapping 78 traps were set in an alley and 18 rats were collected the next morning. In 2016, part of the RFP calls for more of these treatments in high volume areas. Memorandum For City Council meeting of December 14, 2015 Item A3.4 Business of the City by Motion: City Wide Rodent Control Services For Action 86 of 516 Due to the popularity of the program the City of Evanston has continued to see the volume of requests build. Year 2012 2013 2014 2015 Number of Requests 376 390 771 1097* (As of 10/16/2015) In November 2014 the City of Evanston developed the Request for Proposal for City- Wide Rodent Control Services. Applicants needed to show the total cost and indicated their firms had the capacity to address all residential requests for the city. The table on the following page summarizes the bids for RFP# 15-58. Staff was unable to locate any Pest Control Firms in Evanston and there were no bids submitted from Evanston businesses. Bid Summaries Company Cost for Service Evidence of capacity Chemwise 5050 Newport Dr. Suite #1 Rolling Meadows, IL 60008 $22,840.00 Provides services for Mt. Prospect, Schaumburg and Elmhurst. Contracts are for select city buildings. No information submitted on providing residential services. Rose Pest Solutions 414 Frontage Road Northfield, IL 60093 $22,880.00 Provides residential rodent services for Glencoe, Oak Park, and is current vendor for Evanston. Smithereen 7400 N. Melvina Niles, IL 60714 $30,000.00 Provides services for Naperville, Northlake, Midlothian, and Kane County. Services are for governmental buildings. No information submitted on providing residential services. A-Rid-A-Pest Incomplete application did not include pricing RFP indicates the company cannot provide the requested service without subcontracting Pest Management Services 12761 Western Blue Island, IL 60406 $15,960.00 Provides treatment for property management organizations no treatment for municipalities or residential treatment programs. 87 of 516 Evaluation of Bids Although two of the bids (Pest Management Services and Chemwise) indicate a lower annual cost than the recommended vendor, Rose Pest Solutions, neither has indicated the capacity to handle the scope of the services provided by the City of Evanston. Furthermore, as Rose Pest Solutions is the current vendor, its staff has been trained on the 311 request tracking system and has maintained a high level of customer service in the two years the company has been contracted by the City of Evanston. Rose Pest Solutions is the lowest bidder with experience providing the high level of service expected by the City of Evanston. Attachments: Memo Regarding City-wide Pest Control Program Rose Pest Solutions Bid Response M/W/EBE Memo 88 of 516 To: Honorable Mayor and Members of the City Council From: Carl Caneva, Assistant Director, Health and Human Services Subject: Rodent Management Program Date: December 9, 2015 Increased Service Requests The City of Evanston’s Health and Human Services Department has seen a rise in requests for rodent treatment from 376 in 2012 to over 1200 request in 2015. The Department has continued to engage residents of Evanston, encouraging the request for service calls to 311. Transparency and education have been two hallmarks of the program and the increased calls for service speak to the effectiveness of this effort. In August of 2014, the City released the first “heat map”. Prior to the release of the map the department had received 173 requests for service. In the 60 days after the map was released and received local media coverage 277 more requests were received. This trend continued as more heat maps were developed for distribution and City actions were covered by local news in the spring of 2015, leading to a higher volume of requests for service. Program Improvements 2015 City Health and Human Services Staff worked with Rose Pest Control to replicate a treatment model used in Baltimore, MD. The practice involved placing snap traps with food and set to snap overnight. The rodents would feed without consequence the first night so they would become comfortable with the traps in their environment. During the second night, the traps would again be supplied with food and the traps would be set. This practice was performed at a private residences and 9 rodents were caught. The same activity was applied to an alleyway that had seen an increase in requests and burrows observed. During the overnight alley treatment 18 rodents were trapped. These pilots were successful and will be continued in 2016. In addition, the City has experienced difficulty when addressing rodent harborage along the mass transit lines. In 2015 the City Manager’s Office assisted with identifying appropriate personnel that would respond to concerns about easement management. Memorandum 89 of 516 Page 2 of 4 This resulted in the clearing areas along the Yellow Line and will help the department with future rodent management. City of Evanston Rodent Program The City of Evanston’s Rodent Program is unique in that it is a collaborative response from Health and Human Services, Public Works and the City Manager’s Office. External partners aiding the City in its efforts include Rose Pest Control, Bell Laboratories, and the Centers for Disease Control and Prevention (CDC). The City has contracted Pest Control Service with Rose Pest Control beginning in 2012 with part-time contracts, then expanding to annual 12 month contracts in 2013. Rose Pest Control Customer Service staff has been trained on utilizing 311 to provide services and track performance. When residents create a 311 request about rodents Rose Pest Control receives the request and schedules a time for inspection. Each request asks the resident to complete a release of liability and also perform an inspection of their home to assure any elements that encourage rodents are removed from the property. The last step is important in the success of the treatment. Rodents are prey animals that are fearful of new items in their environment. The placement of a bait box in a backyard does not assure the animal will take the bait. All other resources the rodent relies on must be removed. The bait boxes that are placed at the residences may not be touched by the rodents until they become accustomed to them in their environment. Rodents also store up to a week’s worth of food in their burrows, and adds to the timeliness of the bait working. Rose Pest Control and The City of Evanston recognize that poison is a tool but is not the only means to remove rodents. National programs and best practices from the CDC have shown that an approach known as Integrated Pest Management (IPM) is more effective than any poison. The concept of IPM involves removing all environmental conditions encouraging rodents (dense short shrubbery, food sources, and repair of buildings) then using poison as a last resort. Challenges The Health and Human Services Department utilizes the International Property Maintenance Code (2012) and the local Nuisance Codes to address any violations observed with regard to rodents. This is not an easy right or wrong proposition rather it is nuanced as often residents that request services often have conditions encouraging rodents on their residential property. In the case of neglected refuse or weeds this is a simple solution and can be addressed by ordinance citation and enforcement measures. 90 of 516 Page 3 of 4 Properties that are well kept also encourage rodents, presenting staff with unique challenges, examples appear below. Figure 1. Rodent feeding in a bird feeder Figure 2. Well maintained backyard with food sources and low dense foliage Placing a bait box in the yards in either of the pictures is ineffective. Rodents will have no reason to feed from a bait box until sources of food are removed. Staff meets with residents to provide education and develop plans to limit food, suggesting alternative plantings and removal of feeders for periods of time. Comparable Programs The City of Evanston hosted a Pest Control meeting with representatives from Oak Park, Stickney Township and Skokie. Each has a Health Department providing services for Rodents. In each case, requests the municipalities have observed increases in rodent requests in their respective jurisdictions. Evanston is the only of the communities to provide the pilot overnight treatment. This group will continue to meet to discuss possible partnerships and program improvements. In 2015 the National Association of City and County Health Organizations (NACCHO) released a review of rodent programs across the United States. One of interest is in New York city which performed a Rodent Reservoir Analysis using data to map historic 91 of 516 Page 4 of 4 areas of rodent activity and removing elements in the environment that encourage rodents. Continued Improvement 2016 City staff will continue to meet regularly with residents in areas where rodents are observed and provide education and enforce codes where necessary. In the Spring of 2016, staff and Rose Pest Control will perform surveys of areas with high volumes of requests utilizing the CDC’s Rodent Block Inspection. In addition to surveys bait stations will be placed in areas to monitor for activity. Staff will monitor request volume and pair it with observed burrows and rodent activity to determine locations for overnight alleyway treatments. The Health and Human Services Department will report regularly to the Council via the Friday Packet and Public Meetings on the status of the program to improve on the program’s transparency. 92 of 516 93 of 516 94 of 516 95 of 516 96 of 516 97 of 516 98 of 516 99 of 516 100 of 516 101 of 516 102 of 516 103 of 516 104 of 516 105 of 516 106 of 516 107 of 516 108 of 516 109 of 516 110 of 516 111 of 516 112 of 516 113 of 516 114 of 516 115 of 516 116 of 516 117 of 516 118 of 516 119 of 516 120 of 516 121 of 516 122 of 516 123 of 516 RFP 15-58, Agreement for City Wide Rodent Control Services for the City of Evanston, M/W/EBE Waiver 12.14.2015 To: Evonda Thomas-Smith, Director, Health and Human Services Carl Caneva, Assistant Director, Health and Human Services From: Tammi Turner, Purchasing Manager Subject: RFP 15-58, Agreement for City Wide Rodent Control Services for the City of Evanston Date: December 14, 2015 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, RFP 15-58, the Agreement for City Wide Rodent Control Services for the City of Evanston precludes subcontracting opportunities. Therefore, a waiver is granted. CC: Martin Lyons, Assistant City Manager/Chief Financial Officer Memorandum 124 of 516 For City Council meeting of December 14, 2015 Item A3.5 Business of the City by Motion: Police/Fire HQ Data Center – Emergency Construction Services For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Deputy City Manager / Adminstrative Services Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Stefanie Levine, PLA, Senior Project Manager Subject: Police/Fire Headquarters Data Center – Emergency Construction Services Date: December 14, 2015 Recommended Action: Staff recommends the City Council authorize the City Manager execute an agreement for Police/Fire Headquarters Data Center Emergency Construction Services in the amount of $159,708.00 with Nesko Design/Build Electric (3111 S. 26th Avenue, Broadview, Illinois). Funding Source: Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65502 – 415179) and from E911 Funds (Account 205.22.5150.65625). This is an emergency project and was not budgeted in 2015. Background Information: On November 4, 2015 the data center controlling all emergency communications systems citywide including police/fire radio and 911 lost power and was out of operation for approximately one hour. The failure occurred as a result of ongoing improvements to the City’s IT network which overloaded the data center’s electrical system. Electrical service has since been restored but a number of data systems have been disabled in order to prevent another overload. Immediate correction of this deficiency is paramount to preventing impacts to the City’s emergency operations. Due to the critical nature of the work, electrical engineering services were procured on November 6, 2015 to evaluate the conditions, determine the appropriate corrective actions, prepare documents required for the improvements and assist an electrical contractor with the installation. The following improvements were determined to be required: 1. Installation of a new 40kVA UPS in the building’s basement Memorandum 125 of 516 2. Installation of a new cooling/exhaust system for the UPS including architectural modifications in the basement to provide security for the device 3. Installation of a new 225 amp distribution panel routed to the data center from the main electrical service in the basement and a new 100 amp distribution panel serving the UPS’s cooling/exhaust system. 4. Connection of the new UPS system to the Siemens building automation system as well as alarm notification to the 911 Center to indicate UPS activation. Analysis: On November 11, 2015, pricing documents were issued to four electrical contractors. A mandatory pre-bid meeting and walk through was held on November 17, 2015 to review the scope of work and address contractor questions. Contractor pricing was received by December 4, 2015 with the following results: Contractor Name Location Base Bid Contingency Allowance (10%) Alternate 1 Total Bid Nesko Design/Build Electric Broadview, Illinois $133,392.00 $13,340.00 $12,976.00 $159,708.00 D and J Electric, Inc. Chicago, Illinois $145,000.00 $14,500.00 $29,000.00 $188,500.00 JMS Electric, Inc. Schaumburg, Illinois $185,000.00 $18,500.00 $13,750.00 $217,250.00 Rex Electric Technologies, Llc. Chicago, Illinois No bid No bid No bid No bid Alternate 1 represents the additional cost to provide circuit breaker monitoring equipment as requested by IT staff. As this addition is fairly common in data center applications and will help prevent the potential for exceeding capacity on individual circuits in the future, staff recommends the item for approval. All contractors invited to bid on this project were selected by the consulting electrical engineer (McGuire Engineers) based on prior experience working with them on similar projects. Staff and McGuire have reviewed the bids received and McGuire has indicated they are highly confident in Nesko’s ability to complete this work properly and effectively. Staff therefore recommends approval of this contract to Nesko Design/Build Electric in the total amount of $159,708.00 so that work can commence immediately. Nesko currently anticipates the work will require approximately two months. Assuming work begins in the next few days, completion is anticipated in late January or early February 2016. Attachments: Contractor’s proposal 126 of 516 BF - 1 1454 Elmwood 911 Emergency Electrical Modifications November 11th , 2015 BID FORM 1454 ELMWOOD AVE. 911 EMERGENCY DISTRIBUTION MODIFICATIONS EVANSTON, IL 60201 Dear Bidder: You are invited to submit your proposal for the modification of the existing 911 call center emergency electrical distribution. Below is a detailed outline of the Scope of Work. The Scope of Work involves the installation of (1) new 40kVA UPS (pre-purchased by the City) (2) new electrical panels, new switches in the existing building switchgear, modifications to existing distribution and feeders between the existing distribution and existing building equipment and emergency panels, construction of a new UPS room, new split system condensing unit and exhaust fan to serve the new UPS room, associated BAS and fire alarm work. The documents shall be submitted for permit to the City of Evanston by the Owner directly. The Scope of Work shall include warranty, start-up and training on all new equipment. Coordinate warranty scope with City representative during Bid. The equipment, its associated accessories, warranty, start-up and training will be assigned to the installing Contractor. Assignment of Work: The Electrical Contractor shall be the prime Contractor for this project and shall hold all sub-contracts required to complete all work indicated in the Construction Documents. Contract Documents: 1) Bid Form 2) Bid Drawings prepared by McGuire Engineers and dated 11.11.2015 3) Mitsubishi schematics 4) City of Evanston General Conditions – The City of Evanston General Conditions document governs where a conflict exists with this document Any objections to the terms of the Contractor Services Agreement (Exhibit E in the City of Evanston General Conditions) must be noted in your bid proposal. Any questions that Bidders may have should be directed to Erika L. Bolger with McGuire Engineers at 312-930-2273, or via e-mail at ebolger@mepcinc.com. Pre-Bid Walk Through: Description: Mandatory Pre-Bid kick off meeting and walk through Tuesday November 17th Time: 8:00AM Location: Meet in main building lobby All parties required to complete the Bid shall be present at the pre-Bid walk through. Bid Submission: 127 of 516 BF - 2 1454 Elmwood 911 Emergency Electrical Modifications November 11th , 2015 Bid forms shall be signed by an authorized person. The lowest or any Bid will not necessarily be accepted. The Owner reserves the right to reject any or all bids and to accept any Bid. Provide an itemized list of all materials, equipment, services, and warranties included in the Bid, including manufacturer, model, capacity, and duration of service, if appropriate. Any and all approved deviations from the Basis of Design (B.O.D.) shall be clearly detailed in the Bid submission. The Contractor is required to address all associated implications regarding deviations from the B.O.D. within his Bid proposal (IE structural, physical sizes, ventilation requirements, scheduling, etc.). The Bid submission of an alternate to the B.O.D. does not guarantee acceptance. The Bid submission shall include a preliminary construction schedule indicating overall anticipated construction timeframe as well as major milestones. The Bid submission shall include contractor execution of Exhibits B, C and D located in the attached City of Evanston General Conditions. Note that the selected Contractors employee’s working in the building will be required to submit to a security clearance check. Use of Owner’s Preferred Consultant The Contractor is required to hire the Owner’s building BAS contractor for all BAS work. Cost for consulting services shall be included in the Bid. John Dwan Siemens Building Technologies 847-493-7732 John.dwan@siemens.com Award and Schedule Award of the contract is anticipated within (3) days of receipt of the proposals. The Contractor shall include a construction schedule with milestones in the proposal as well as an estimation of any shut downs or premium time work required. A purchase order will be executed with the successful Bidder and subsequently assigned to the installing Contractor. Date, Time and Place of Bid Proposers are to have the completed bid proposal delivered (via email) by the date and time noted below: Date: Thursday November 24, 2015 Time: No later than 2:00 PM Place: McGuire Engineers 300 S. Riverside Plaza, Suite#1650, Chicago IL, 60606 Attn: Erika L. Bolger ebolger@mepcinc.com Having read and examined the Contract Documents, including without limitation the Drawings and Specifications as stated above and the following Addenda: Addendum Number Date of Receipt _______________________________ _______________________________ 128 of 516 BF - 3 1454 Elmwood 911 Emergency Electrical Modifications November 11th , 2015 _______________________________ _______________________________ _______________________________ _______________________________ The undersigned Bidder proposes to perform the scope of work in accordance with the Contract Documents, for: 1454 Elmwood Ave. Emergency Electrical Modifications Evanston, IL 60201 as per the following: 1. EMEREGNCY ELECTRICAL MODIFICATIONS TOTAL LUMP SUM OFALL LABOR AND MATERIALS (including items listed below), for the sum of: $______________________________ Sum in words__________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ 2. EMEREGNCY ELECTRICAL MODIFICATIONS 10% CONSTRUCTION CONTINGENCY IN ADDITION TO BASE CONTRACT (including items listed below), for the sum of: $______________________________ Sum in words__________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ 3. ALTERNATE FOR INDIVIDUAL CIRCUIT BREAKER MONITORING (including items listed below), for the sum of: $______________________________ Sum in words__________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ BIDDER'S CERTIFICATION 129 of 516 BF - 4 1454 Elmwood 911 Emergency Electrical Modifications November 11th , 2015 The Bidder hereby acknowledges that the following representations in this Bid are material and not mere recitals: 1. The Bidder has read and understands the Contract Documents and agrees to comply with all requirements of the Contract Documents, regardless of whether the Bidder has actual knowledge of the requirements and regardless of any statement or omission made by the Bidder which might indicate a contrary intention. 2. The Bidder represents that the bid is based upon the Standards specified by the Contract Documents. 3. The Bidder has no outstanding questions regarding the interpretation or clarification of the Contract Documents. 4. The Bidder and each person signing on behalf of the Bidder certifies, and in the case of a joint or combined bid, each party thereto certifies as to such party's entity, under penalty of perjury, that to the best of the undersigned's knowledge and belief: (a) the Bid Price, any Unit Prices and any Alternate Bid in the bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition as to any matter relating to such Bid Price, Unit Prices or Alternate bid with any other Bidder; (b) unless otherwise required by law, the Bid Price, any Unit Prices and any Alternate bid in the bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to the bid opening, directly or indirectly, to any other Bidder who would have any interest in the Bid Price, Unit Prices or Alternate bid; (c) no attempt has been made or will be made by the Bidder to induce any other individual, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition. 6. The successful Bidder will execute the Contract Form, if a Contract is awarded on the basis of this bid, with no changes to the contract form other than as authorized by law. ANY OBJECTIONS TO THE CONTRACT FORM MUST BE STATED IN THE PROPOSAL. 7. The Bidder certifies that upon the execution of the Contract Form, the Contractor will make a good faith effort to ensure that all of the Contractor's employees, while working on the site of the Project, will not purchase, transfer, use or possess illegal drugs or alcohol or abuse prescription drugs in any way. 8. The Contractor acknowledges that all Work shall be completed within the time established in the Contract Documents. 9. Bidder agrees to furnish any information requested to evaluate the responsibility of the Bidder. If the Bidder is a corporation, partnership, sole proprietorship, or limited liability Corporation, an officer, partner or principal of the Bidder, as applicable, shall print or type the legal name of the Bidder on the line provided and sign the Bid Form. If the Bidder is a joint venture, an officer, partner or principal, as applicable, of each member of the joint venture shall print or type the legal name of the applicable member on the line provided and sign the Bid Form. 130 of 516 BF - 5 1454 Elmwood 911 Emergency Electrical Modifications November 11th , 2015 Name (Print): Authorized Signature: Title: Company Name: Mailing Address: Telephone Number: (______) ______________ Facsimile Number (_____) Where Incorporated: Type of Business (circle one): Corporation partnership sole proprietorship limited Liability Corporation Federal ID Number: 131 of 516 DECEMBER2015 SUBJECT COE EMERGENCY SYSTEM PERIOD MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SAT/SUN 1 2 3 4 5/6 1 PROJECT AWARD PROCUREMENT OF MATERIAL WEEK notes 7 8 9 10 11 12/13 2 NESKO START ONSITE UPS DELIVERY WEEK notes 14 15 16 17 18 19/20 3 WEEK notes 21 22 23 24 25 26/27 4 PANELS ONSITE CHRISTMAS DAY *NO WORK* WEEK notes 2-3 WEEK LEADTIME 28 29 30 31 / 5 WEEK notes 6 WEEK notes 132 of 516 JANUARY2016 SUBJECT PERIOD MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SAT/SUN 1 2/3 1 NEW YEARS DAY *NO WORK* WEEK notes 4 5 6 7 8 9/10 2 CUT OVER 2ND FLOOR IT ROOM (OVERNIGHT) WEEK notes 11 12 13 14 15 16/17 3 MECHANICAL EQUIPMENT ONSITE WEEK notes EQUIPMENT 5 WEEK LEADTIME 18 19 20 21 22 23/24 4 WEEK notes 25 26 27 28 29 30/31 5 FINAL TESTING AND CLOSEOUT WEEK notes 6 WEEK notes 133 of 516 For City Council meeting of December 14, 2015 Item A3.6 Business of the City by Motion: 911 Motorola Agreement: Single Source Renewal For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Rich Eddington, Chief of Police Perry Polinski, Communications Coordinator Subject: 911 Motorola Agreement: Single Source Renewal Date: December 2, 2015 Recommended Action: Staff recommends thet City Council authorize the City Manager to execute the renewal of the annual single source Service Agreement with Motorola, Inc. (1309 East Algonquin Road., Schaumburg, IL 60196) for the amount of $79,386.36. The Agreement is effective from January 1, 2016 through December 31, 2016. Funding Source: Funding will be provided by the Emergency Telephone System account 205.22.5150.62509 (Service Agreements & Contracts) with a Budget of $80,000.00. Summary: Prior to construction of the existing 9-1-1 Center in 1994, the City had a conglomerate of hardware. When a problem arose, it was difficult to pinpoint which vendor was responsible for the correction. When the “new” 9-1-1 Center was being designed, it was decided that Motorola would be our vendor to avoid the aforementioned “serviceability” issues. Therefore, the radio equipment, consoles, E911 phone system, and portables & mobiles were all purchased from and installed by Motorola. The core mission of the E9-1-1 Communications Center is to serve as the community’s point of access to public safety resources and as a resource to public safety first responders by providing information, additional resources, and communication links. The Motorola Service Agreement maintains critical processes that support the mission of the E9-1-1 Communications Center which includes radio equipment: consoles, E911 phone system, portables, and mobile (in-car) radios. Memorandum 134 of 516 The 2015 Service Agreement with Motorola was $77,092.92. The cost to renew for 2016 ($79,386.36) reflects a 3% increase in the base services provided over last year, and the first increase since 2012. Legislative History: FY16 Emergency Telephone System budget approved at the meeting of September 24, 2015. Attachments Service Agreement Service Terms and Conditions 135 of 516 SERVICES AGREEMENT Attn: National Service Support/4th fl Contract Number: S00001018471 1301 East Algonquin Road Contract Modifier: RN13-NOV-15 10:12:27 (800) 247-2346 Date: 12/09/2015 Company Name:Evanston Police Dept, City Of Required P.O.: Yes Attn:Customer # : 1000195588 Billing Address:1454 Elmwood Ave Bill to Tag # : 0001 City, State, Zip:Evanston,IL,60201 Contract Start Date: 01/01/2016 Customer Contact:Perry Polinski Contract End Date: 12/31/2016 Phone:(847)866-5070 Anniversary Day: Dec 31st Payment Cycle: QUARTERLY PO # : TBD QTY MODEL/OPTION SERVICES DESCRIPTION MONTHLY EXT EXTENDED AMT ***** Recurring Services ***** SVC01SVC1102C ASTRO DISPATCH SERVICE $163.33 $1,959.96 1 SVC242AC ENH: DISPATCH CENTER LOCATION 12 SVC244AA ENH: CONVENTIONAL SITE 1 SVC455AE ENH: DISPATCH SITE SVC01SVC1101C ASTRO INFRASTRUCTURE REPAIR W/ADV REPL $757.97 $9,095.64 3 SVC261AA ENH: CONVENTIONAL SITE 8 SVC262AA ENH: CONVENTIONAL STATION 4 SVC264AA ENH: CONVENTIONAL OPER POSITION 2 SVC455AE ENH: DISPATCH SITE SVC01SVC1104C ASTRO TECHNICAL SUPPORT $53.93 $647.16 3 SVC139AA ENH: CONVENTIONAL SITE 8 SVC140AA ENH: CONVENTIONAL STATION 4 SVC142AA ENH: CONVENTIONAL OPERATOR POS 1 SVC455AE ENH: DISPATCH SITE SVC01SVC1220C ASTRO SFS LITE SERVICE AGREEMENT $340.20 $4,082.40 108 SVC27AA ENH: XTS5000 SVC01SVC1405C NETWORK PREVENTATIVE MAINTENANCE A $192.60 $2,311.20 8 SVC212AA ENH: GROUND ACCESSIBLE STATION 4 SVC213AA ENH: GROUND ACCESSIBLE OPERATO 9 SVC214AA ENH: GROUND ACCESSIBLE RECEIVE 4 SVC850AA SITE PM ACCESS A SVC01SVC1410C ONSITE INFRASTRUCTURE RESPONSE-STANDARD $1,585.47 $19,025.64 3 SVC218AA ENH: ONSITE INFRASTRUCTURE RESPONSE-SITE 8 SVC219AA STATION(S) 4 SVC220AA OPERATOR POSITIONS 9 SVC221AA RECEIVER SITES 1 SVC455AE ENH: DISPATCH SITE 1 SVC986AA DISPATCH CENTER LOCATION SVC01SVC1423C LOCAL RADIO SUPPORT SERVICE $269.52 $3,234.24 136 of 516 108 SVC27AB ENH: XTS5000 SVC01SVC2007C SP-ONSITE INFRA RESP $903.21 $10,838.52 6 WORKSTATION SVC02SVC0029C SP-ASTRO INFRASTRUCTURE REPAIR/ADV REPL $105.45 $1,265.40 1 NETWORK(S) SVC02SVC0039A SP-INFRASTRUCTURE SOFTWARE INSTALL $225.78 $2,709.36 1 PLANT PSAP SVC02SVC0081A MISSION CONTROL $1,011.12 $12,133.44 1 SITE(S) SVC02SVC0082A SOFTWARE FIRMWARE SUPPORT $1,006.95 $12,083.40 3 SITE(S) SPECIAL INSTRUCTIONS - ATTACH STATEMENT OF WORK FOR PERFORMANCE DESCRIPTIONS Subtotal - Recurring Services $6,615.53 $79,386.36 Subtotal - One-Time Event Services $ .00 $ .00 Total $6,615.53 $79,386.36 Taxes -- Grand Total $6,615.53 $79,386.36 THIS SERVICE AMOUNT IS SUBJECT TO STATE AND LOCAL TAXING JURISDICTIONS WHERE APPLICABLE, TO BE VERIFIED BY MOTOROLA. Subcontractor(s)City State MOTOROLA RADIO SUPPORT CENTER ELGIN IL MOTOROLA SYSTEM SUPPORT CENTER ELGIN IL MOTOROLA - STARCOM 21 (DO999)SCHAUMBU RG IL MOTOROLA SYSTEM SUPPORT CTR-CALL CENTER DO066 SCHAUMBU RG IL MOTOROLA SYSTEM SUPPORT-TECHNICAL SUPPORT DO068 SCHAUMBU RG IL AIRBUS DS COMMUNICATIONS, INC.TEMECULA CA CHICAGO COMMUNICATIONS LLC ELMHURST IL I received Statements of Work that describe the services provided on this Agreement. Motorola's Service Terms and Conditions, a copy of which is attached to this Service Agreement, is incorporated herein by this reference. AUTHORIZED CUSTOMER SIGNATURE TITLE DATE CUSTOMER (PRINT NAME) MOTOROLA REPRESENTATIVE(SIGNATURE)TITLE DATE PATTY BLOCKER 847-683-9560 MOTOROLA REPRESENTATIVE(PRINT NAME) PHONE Company Name: Evanston Police Dept, City Of Contract Number: S00001018471 Contract Modifier: RN13-NOV-15 10:12:27 Contract Start Date: 01/01/2016 Contract End Date: 12/31/2016 137 of 516 Service Terms and Conditions. Rev 1.12.12.doc (CSA formatted) Service Terms and Conditions Motorola Solutions, Inc. (“Motorola”) and the customer named in this Agreement (“Customer”) hereby agree as follows: Section 1 APPLICABILITY These Service Terms and Conditions apply to service contracts whereby Motorola will provide to Customer either (1) maintenance, support, or other services under a Motorola Service Agreement, or (2) installation services under a Motorola Installation Agreement. Section 2 DEFINITIONS AND INTERPRETATION 2.1. “Agreement” means these Service Terms and Conditions; the cover page for the Service Agreement or the Installation Agreement, as applicable; and any other attachments, all of which are incorporated herein by this reference. In interpreting this Agreement and resolving any ambiguities, these Service Terms and Conditions take precedence over any cover page, and the cover page takes precedence over any attachments, unless the cover page or attachment states otherwise. 2.2. “Equipment” means the equipment that is specified in the attachments or is subsequently added to this Agreement. 2.3. “Services” means those installation, maintenance, support, training, and other services described in this Agreement. Section 3 ACCEPTANCE Customer accepts these Service Terms and Conditions and agrees to pay the prices set forth in the Agreement. This Agreement becomes binding only when accepted in writing by Motorola. The term of this Agreement begins on the “Start Date” indicated in this Agreement. Section 4 SCOPE OF SERVICES 4.1. Motorola will provide the Services described in this Agreement or in a more detailed statement of work or other document attached to this Agreement. At Customer’s request, Motorola may also provide additional services at Motorola’s then-applicable rates for the services. 4.2. If Motorola is providing Services for Equipment, Motorola parts or parts of equal quality will be used; the Equipment will be serviced at levels set forth in the manufacturer’s product manuals; and routine service procedures that are prescribed by Motorola will be followed. 4.3. If Customer purchases from Motorola additional equipment that becomes part of the same system as the initial Equipment, the additional equipment may be added to this Agreement and will be billed at the applicable rates after the warranty for that additional equipment expires. 4.4. All Equipment must be in good working order on the Start Date or when additional equipment is added to the Agreement. Upon reasonable request by Motorola, Customer will provide a complete serial and model number list of the Equipment. Customer must promptly notify Motorola in writing when any Equipment is lost, damaged, stolen or taken out of service. Customer’s obligation to pay Ser vice fees for this Equipment will terminate at the end of the month in which Motorola receives the written notice. 4.5. Customer must specifically identify any Equipment that is labeled intrinsically safe for use in hazardous environments. 138 of 516 Service Terms and Conditions. Rev 1.12.12.doc (CSA formatted) 4.6. If Equipment cannot, in Motorola’s reasonable opinion, be properly or economically serviced for any reason, Motorola may modify the scope of Services related to that Equipment; remove that Equipment from the Agreement; or increase the price to Service that Equipment. 4.7. Customer must promptly notify Motorola of any Equipment failure. Motorola will respond to Customer's notification in a manner consistent with the level of Service purchased as indicated in this Agreement. Section 5 EXCLUDED SERVICES 5.1. Service excludes the repair or replacement of Equipment that has become defective or damaged from use in other than the normal, customary, intended, and authorized manner; use not in compliance with applicable industry standards; excessive wear and tear; or accident, liquids, power surges, neglect, acts of God or other force majeure events. 5.2. Unless specifically included in this Agreement, Service excludes items that are consumed in the normal operation of the Equipment, such as batteries or magnetic tapes.; upgrading or reprogramming Equipment; accessories, belt clips, battery chargers, custom or special products, modified units, or software; and repair or maintenance of any transmission line, antenna, microwave equipment, tower or tower lighting, duplexer, combiner, or multicoupler. Motorola has no obligations for any transmission medium, such as telephone lines, computer networks, the internet or the worldwide web, or for Equipment malfunction caused by the transmission medium. Section 6 TIME AND PLACE OF SERVICE Service will be provided at the location specified in this Agreement. When Motorola performs service at Customer’s location, Customer will provide Motorola, at no charge, a non -hazardous work environment with adequate shelter, heat, light, and power and with full and free access to the Equipment. Waivers of liability from Motorola or its subcontractors will not be imposed as a site access requirement. Customer will provide all information pertaining to the hardware and software elements of any system with which the Equipment is interfacing so that Motorola may perform its Services. Unless otherwise stated in this Agreement, the hours of Service will be 8:30 a.m. to 4:30 p.m., local time, excluding weekends and holidays. Unless otherwise stated in this Agreement, the price for the Services exclude any charges or expenses associated with helicopter or other unusual access requirements; if these charges or expenses are reasonably incurred by Motorola in rendering the Services, Customer agrees to reimburse Motorola for those charges and expenses. Section 7 CUSTOMER CONTACT Customer will provide Motorola with designated points of contact (list of names and phone numbers) that will be available twenty-four (24) hours per day, seven (7) days per week, and an escalation procedure to enable Customer’s personnel to maintain contact, as needed, with Motorola. Section 8 PAYMENT Unless alternative payment terms are stated in this Agreement, Motorola will invoice Customer in advance for each payment period. All other charges will be billed monthly, and Customer must pay each invoice in U.S. dollars within twenty (20) days of the invoice date. Customer will reimburse Motorola for all property taxes, sales and use taxes, excise taxes, and other taxes or assessments that are levied as a result of Services rendered under this Agreement (except income, profit, and franchise taxes of Motorola) by any governmental entity. 139 of 516 Service Terms and Conditions. Rev 1.12.12.doc (CSA formatted) Section 9 WARRANTY Motorola warrants that its Services under this Agreement will be free of defects in materials and workmanship for a period of ninety (90) days from the date the performance of the Services are completed. In the event of a breach of this warranty, Customer’s sole remedy is to require Motorola to re- perform the non-conforming Service or to refund, on a pro-rata basis, the fees paid for the non- conforming Service. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Section 10 DEFAULT/TERMINATION 10.1. If either party defaults in the performance of this Agreement, the other party will give to the non- performing party a written and detailed notice of the default. The non-performing party will have thirty (30) days thereafter to provide a written plan to cure the default that is acceptable to the other party and begin implementing the cure plan immediately after plan approval. If the non-performing party fails to provide or implement the cure plan, then the injured party, in addition to any other rights available to it under law, may immediately terminate this Agreement effective upon giving a written notice of termination to the defaulting party. 10.2. Any termination of this Agreement will not relieve either party of obligations previously incurred pursuant to this Agreement, including payments which may be due and owing at the time of termination. All sums owed by Customer to Motorola will become due and payable immediately upon termination of this Agreement. Upon the effective date of termination, Motorola will have no further obligation to provide Services. Section 11 LIMITATION OF LIABILITY Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty, negligence, strict liability in tort, or otherwise, will be limited to the direct damages recoverable under law, but not to exceed the price of twelve (12) months of Service provided under this Agreement. ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS AGREEMENT OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS AGREEMENT. No action for contract breach or otherwise relating to the transactions contemplated by this Agreement may be brought more than one (1) year after the accrual of the cause of action, except for money due upon an open account. This limitation of liability will survive the expiration or termination of this Agreement and applies notwithstanding any contrary provision. Section 12 EXCLUSIVE TERMS AND CONDITIONS 12.1. This Agreement supersedes all prior and concurrent agreements and understandings between the parties, whether written or oral, related to the Services, and there are no agreements or representations concerning the subject matter of this Agreement except for those expressed herein. The Agreement may not be amended or modified except by a written agreement signed by authoriz ed representatives of both parties. 12.2. Customer agrees to reference this Agreement on any purchase order issued in furtherance of this Agreement, however, an omission of the reference to this Agreement will not affect its applicability. In no event will either party be bound by any terms contained in a Customer purchase order, acknowledgement, or other writings unless: the purchase order, acknowledgement, or other writing specifically refers to this Agreement; clearly indicate the intention of both parties to override and modify 140 of 516 Service Terms and Conditions. Rev 1.12.12.doc (CSA formatted) this Agreement; and the purchase order, acknowledgement, or other writing is signed by authorized representatives of both parties. Section 13 PROPRIETARY INFORMATION; CONFIDENTIALITY; INTELLECTUAL PROPERTY RIGHTS 13.1. Any information or data in the form of specifications, drawings, reprints, technical information or otherwise furnished to Customer under this Agreement will remain Motorola’s property, will be deemed proprietary, will be kept confidential, and will be promptly returned at Motorola's request. Customer may not disclose, without Motorola's written permission or as required by law, any confidential information or data to any person, or use confidential information or data for any purpose other than performing its obligations under this Agreement. The obligations set forth in this Section survive the expiration or termination of this Agreement. 13.2. Unless otherwise agreed in writing, no commercial or technical information disclosed in any manner or at any time by Customer to Motorola will be deemed secret or confidential. Motorola will have no obligation to provide Customer with access to its confidential and proprietary information, including cost and pricing data. 13.3. This Agreement does not grant directly or by implication, estoppel, or otherwise, any ownership right or license under any Motorola patent, copyright, trade secret, or other intellectual property, including any intellectual property created as a result of or related to the Equipment sold or Services performed under this Agreement. Section 14 FCC LICENSES AND OTHER AUTHORIZATIONS Customer is solely responsible for obtaining licenses or other authorizations required by the Federal Communications Commission or any other federal, state, or local government agency and for complying with all rules and regulations required by governmental agencies. Neither Motorola nor any of its employees is an agent or representative of Customer in any governmental matters. Section 15 COVENANT NOT TO EMPLOY During the term of this Agreement and continuing for a period of two (2) years thereafter, Customer will not hire, engage on contract, solicit the employment of, or recommend employment to any third party of any employee of Motorola or its subcontractors without the prior written authorization of Motorola. This provision applies only to those employees of Motorola or its subcontractors who are responsible for rendering services under this Agreement. If this provision is found to be overly broad under applicable law, it will be modified as necessary to conform to applicable law. Section 16 MATERIALS, TOOLS AND EQUIPMENT All tools, equipment, dies, gauges, models, drawings or other materials paid for or furnished by Motorola for the purpose of this Agreement will be and remain the sole property of Motorola. Customer will safeguard all such property while it is in Customer’s custody or control, be liable for any loss or damage to this property, and return it to Motorola upon request. This property will be held by Customer for Motorola’s use without charge and may be removed from Customer’s premises by M otorola at any time without restriction. Section 17 GENERAL TERMS 17.1. If any court renders any portion of this Agreement unenforceable, the remaining terms will continue in full force and effect. 141 of 516 Service Terms and Conditions. Rev 1.12.12.doc (CSA formatted) 17.2. This Agreement and the rights and duties of the parties will be interpreted in accordance with the laws of the State of Illinois. 17.3. Failure to exercise any right will not operate as a waiver of that right, power, or privilege. 17.4. Neither party is liable for delays or lack of performance resulting from any causes that are beyond that party’s reasonable control, such as strikes, material shortages, or acts of God. 17.5. Motorola may subcontract any of the work, but subcontracting will not relieve Motorola of its duties under this Agreement. 17.6. Except as provided herein, neither Party may assign this Agreement or any of its rights or obligations hereunder without the prior written consent of the other Party, which consent will not be unreasonably withheld. Any attempted assignment, delegation, or transfer without the necessary consent will be void. Notwithstanding the foregoing, Motorola may assign this Agreement to any of its affiliates or its right to receive payment without the prior consent of Customer. In addition, in the event Motorola separates one or more of its businesses (each a “Separated Business”), whether by way of a sale, establishment of a joint venture, spin-off or otherwise (each a “Separation Event”), Motorola may, without the prior written consent of the other Party and at no additional cost to Motorola, assign this Agreement such that it will continue to benefit the Separated Business and its affiliates (and Motorola and its affiliates, to the extent applicable) following the Separation Event. 17.7. THIS AGREEMENT WILL RENEW, FOR AN ADDITIONAL ONE (1) YEAR TERM, ON EVERY ANNIVERSARY OF THE START DATE, IF AND ONLY IF, CUSTOMER SO ELECTS IN WRITING NO LESS THAN THIRTY (30) DAYS PRIOR TO THAT ANNIVERSARY DATE. At the anniversary date, Motorola may adjust the price of the Services to reflect its current rates. 17.8. If Motorola provides Services after the termination or expiration of this Agreement, the terms and conditions in effect at the time of the termination or expiration will apply to those Services and Customer agrees to pay for those services on a time and materials basis at Motorola’s then effective hourly rates. 142 of 516 For City Council meeting of December 14, 2015 Item A3.7 Business of the City by Motion: 2016-2018 Renewal of BAS Agreement with Schneider Electric For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Sean Ciolek, Division Manager of Facilities Management Subject: 2016-2018 Renewal of Building Automation Service Agreement for HVAC Systems with Schneider Electric Date: December 1, 2015 Recommended Action: Staff recommends City Council authorize the City Manager to execute a three year, single source service agreement for the Building Automation System (BAS) with Schneider Electric, 17475 Palmer Blvd., Homewood, IL 60430 in the amount of $25,752.00 for FYI 2016, $26,436.00 for FYI 2017 and $27,132.00 for FYI 2018 to cover hardware/software and service visits for HVAC systems in 8 City buildings. The City facilities included in this service agreement are as follows: Fleetwood-Jourdain Center Levy Senior Center Chandler-Newberger Center Lorraine H. Morton Civic Center Municipal Service Center Fire Station #3 Robert Crown Center Fire Station #5 Funding Source: Facilities Account (100.26.2677.62509) Summary: The City of Evanston currently has the existing Andover (Schneider) BAS in place for eight facilities. The Andover (Schneider) BAS is a proprietary system and requires an annual service and maintenance agreement to ensure that the system is functioning properly and receiving the necessary upgrades that are required. Schneider is also familiar with our systems and buildings. The BAS allows Facilities Management staff to view operation of the HVAC systems at each of these eight locations from remote locations 24 hours a day. This is a critical function that allows staff to respond to alarms that warn of issues occurring with the HVAC systems. This can be done remotely so that on-call staff can assess the urgency Memorandum 143 of 516 of the situation and determine whether the problem needs to be resolved in the field or can be adjusted remotely without visiting the facility. These systems save time, energy and increase the efficiency of the equipment. Staff is requesting approval for multi-year service and maintenance agreement for FY2016, FY2017 and FY2018. Since the building automation system is proprietary software developed by only one company there are no other competitors that can offer the service. Attachments: Schneider Electric Proposal 144 of 516 Schneider Electric | Buildings Business 17475 Palmer Blvd. Homewood, IL 60430 USA Tel. +1 708-271-4700 Fax +1 708-271-4701 www.schneider-electric.com/buildings August 17, 2015 Re; Agreement renewal costing for years 2016, 2017 and 2018 Site Name: City of Evanston Schneider Electric has several multi-year agreements Attn: Mr. Sean Ciolek in place which eases the renewal processes. RE: Andover Controls System Full Service Agreement future Thank you for the opportunity to present you with a proposal for a service agreement with Schneider Electric. Service agreements are an excellent way to maximize the value of your building and the systems installed in it. Our service agreements are designed to continually meet the dynamic and changing needs of your business and the facilities that support them. By investing in a service agreement, you can take advantage of the features and functionality in your system and receive the full value it was designed to deliver. Please review the enclosed proposal and I will call you to follow up and answer any questions you may have. We look forward helping you to achieve success in your business. Sincerely, Gary E Bjankini Service Account Representative Schneider Electric 708-899-4841 cell 708-271-4841 direct 145 of 516 Schneider Electric | Buildings Business Page 2 of 11 BAS CONTROLS MAINTENANCE SUMMARY City of Evanston Scheduled Inspections: Schneider Electric will provide 9 (8) hour-site inspections per year. The maintenance tasking procedures, which our technicians precisely follow, are based on the equipment manufacturers and Schneider Electric’s recommendations, equipment application and our extensive experience. Service Procedures for TAC Equipment and Peripherals Devices: 1. Andover Equipment All Andover Controllers will be checked accordingly to manufacturers’ specifications. All power supply and input rail voltages will be checked for proper ranges. CX batteries are to be replaced per the manufacturer’s recommendations. 2. Panels The interior of the Andover Control Panels will be checked for dust and debris and cleaned. The TAC workstation will be checked for dust build-up and cleaned. 3. Temperature Sensors; Space Duct and Well All temperature sensors are checked by software and or handheld indicator to verify the actual temperature. 4. Humidity Sensors All humidity, CO2, CO, and Smoke sensors will be checked by the manufactures specifications. A hand held indicator/calibrator or test kit will be used to test and calibrate, if necessary. 5. Transducers and Safety Devices The pressure for each transducer will be checked at the field panel and compared to the reading at the device. Transducers shall be tested for proper operation and calibration in relation to the device they are controlling. I.e. valves, dampers, etc. Low Limit Thermostats will be tested. High and Low Static safety devices will be checked. 6. Chillers and Boiler Software A Schneider Electric Technician will observe the operation of these systems. The set point to the temperature reading for chilled water; hot water for the converter and perimeter will be examined. 146 of 516 Schneider Electric | Buildings Business Page 3 of 11 7. Supply Fan Software The operation of each supply fan will be observed by a Schneider Electric Technician. Each set point in respect to the temperature reading or static pressure for the discharge air, mixed air, return air, hot deck, cold deck, space temperature and fan static will be examined, if applicable. 8. Mixed Air Control A Schneider Electric Technician will visually check position of fan dampers. Schneider Electric will monitor mixed air temperature and change mixed air temperature to watch modulation of dampers. 9. Supply Fan Status Devices A Schneider Electric Technician will shut off each individual fan and verify that Andover has checked a loss of airflow. If the Status device does not respond, an Schneider Electric Technician will calibrate to check and adjust the cut off set point, then test it again. 10. Pump Status Devices A Schneider Electric Technician will shut off one pump at a time. The Andover software will be checked to see if it received a loss of water flow. If needed, the device will be calibrated and the test will be performed again. 147 of 516 Schneider Electric | Buildings Business Page 4 of 11 Full Agreement Overview City of Evanston Corrective Maintenance and Component Replacement Coverage: The main objective of this service agreement is to ensure your TAC system and equipment operates with optimal efficiency. During the course of executing the maintenance tasking procedures, our technicians are trained to identify impending problems and repair them before they cause unplanned downtime. Remote Technical Service Support: Includes support over the telephone during normal business hours: Monday – Friday 8 am - 5 pm. This will provide engineers priority access to remote technical support personnel when they are unsure of system operation or detect a problem. Off-Hours Technical Telephone Support: Includes support over the telephone after hours Monday through Friday, Saturday, Sunday and Holidays if no physical response if required. Demand Service Call Coverage: Beyond the scheduled inspections, Schneider Electric will provide scheduled demand service calls during normal business hours Monday – Friday 8 am - 5 pm, to minimize downtime. Emergency Call Coverage: Even with the comprehensive care provided in this program, occasional failures can occur. Schneider Electric will be available for emergency response between scheduled visits, Monday through Sunday, including holidays, 24 hours per day, to minimize downtime. Emergency after hours calls are priced at a discount to you with this contract. The additional charges for emergency calls will be billed at the premium rate less the preferred hourly rate. Database Protection: Schneider Electric will back up your system files and database during each quarterly scheduled service visit. A copy of this backup will be stored on-site as well as at Schneider Electric’s branch location. Scheduled database back-ups are designed to significantly reduce downtime in the event of a database or hardware failure. Service Documentation: We will document all scheduled and unscheduled service work showing the time, date, name of service technician, and equipment identification and brief description of work. Hardware Repair Service: There is no charge to replace any worn, failed or doubtful component listed on the attached equipment list during normal or off business hours. Software Revisions: Any minor software revision requested to original installed points will be programmed by Schneider Electric Software specialists at no additional charge. Major changes will be charged per quote at the Schneider Electric preferred hourly rate. Performance Assurance Program: Schneider Electric will meet with you annually or more frequently upon request, to evaluate and make modifications, if necessary, to this maintenance program in order to ensure that it continues to meet both your business and technical requirements. 148 of 516 Schneider Electric | Buildings Business Page 5 of 11 BAS Work Description Summary Procedure #1: Service Maintenance for Host Computer Workstation Task Hardware: Apply hardware firmware updates Hardware: Check cable connections Hardware: Check hardware for signs for preemptive failure Hardware: Restart System Operating System: Apply Windows Updates Operating System: Apply Service Packs Operating System: Check system logs Operating System: Check memory resource allocation Operating System: Check disk resource allocation Operating System: Defragment disks *Anti-Virus: Verify definitions *Anti-Virus: Run full system scan * If Anti-Virus is not installed or current, Schneider Electric can install, renew and maintain existing or new Anti-Virus software at an additional cost. Procedure #2: Service Maintenance for Schneider Electric Controller Taps / Modems Task Check operation of TAP and modem communication Check all cables and connectors Connect to all nodes on the Controller and Sub LAN to record functional abnormalities Check and verify third party communication software via dialing into site Complete report 149 of 516 Schneider Electric | Buildings Business Page 6 of 11 Procedure #3: Review of System Operation Task Check alarm file and PC summary for any points in alarm mode Check PC summary for points in test mode Check PC summary for points in manual mode Check PC summary for any ‘old data’ Check PC summary for any points inhibited Check messages file for the following message types: Command errors, Test on / off points, Manual on / off, Station restore, Host / Link / PC / LAN reconfigure Station Save on each controller and create backup of system (archive files) Complete report Procedure #4: Service Maintenance for Temperature and Humidity Calibration Task Prior to any work being executed, Schneider Electric will seek approval from maintenance operator Schneider Electric will coordinate with operator to determine any problem areas Once the operator has submitted temperature / humidity problem list, Schneider Electric will verify readings Schneider Electric will place certified thermometer / % RH meter at location of sensor Allow settling time before taking final reading Compare actual measured reading to controller reading Record offset of point Verify and adjust to within 1 degree or 5% of % RH Check system is fully operational and acknowledge any alarms Complete report 150 of 516 Schneider Electric | Buildings Business Page 7 of 11 Procedure #5: Service Maintenance for Power Fail Restart Sequences Task Prior to any work being executed, Schneider Electric will seek approval from maintenance operator Make notation of existing controller set points Verify Event Sequence (Create this sequence if it does not exist) Make necessary changes to Event Sequence for proper restore action Complete report Required equipment: Computer Procedure #6: Service Maintenance for DDC Controllers Task Prior to any work being executed, Schneider Electric will seek approval from maintenance operator Check all DC and AC Power supplies for proper voltage levels Verify controller operation and communication on LAN Visually inspect circuit boards Clean Controller Panel Verify panel I/O schedule is correct Inspect panels, cabling and connections for damage and corrosion Complete report Maintained TAC Equipment City of Evanston 151 of 516 Schneider Electric | Buildings Business Page 8 of 11 Schneider Electric will check those field devices, controllers, and network elements as indicated below. This is recommended for all sites to maintain original condition of installed and commissioned systems. This is accomplished by providing the necessary testing and calibration, identifying defects and potential problem areas, and reducing the likelihood that emergencies will occur. QUANTITY EQUIPMENT DESCRIPTION LOCATION 01 CX9900 w/Modem Master Controller Levy Senior Center 01 LCX810 Infinet Controller Levy Senior Center 43 TCX865 Infinet Controllers Levy Senior Center 03 TCX845 Infinet Controllers Levy Senior Center 01 CMX240 w/Modem Master Controller Chandler-Newberger 04 TCX851 Infinet Controllers Chandler-Newberger 05 TCX865 Infinet Controllers Chandler-Newberger 04 EMX155 Expansion Modules Chandler-Newberger 01 EMX150 Expansion Module Chandler-Newberger 01 AC256 w/Modem Master Controller Robert Crown Ice Arena 01 IOU Board Input/Output Controller Robert Crown Ice Arena 01 CX9900 w/Modem Master Controller Firehouse # 3 02 LCX810 Infinet Controllers Firehouse # 3 14 I2865 Infinet Controllers Firehouse # 3 01 TCX852 Infinet Controllers Firehouse # 3 02 EMX160 Expansion Modules Firehouse # 3 01 EMX150 Expansion Module Firehouse # 3 01 CX9900 NetController Boiler Room 01 PS120/240-AC85 Power Supply Boiler Room 01 I2814 Infinet Controller Boiler Room 01 CX9900 NetController 8 Nodes Fleetwood Jordain 02 I2920 Infinet Controllers Fleetwood Jordain 02 I2810 Infinet Controllers Fleetwood Jordain 01 BCX1 Master Controller Civic Center Cooling Twr 01 I2814 Infinet Controller Civic Center Cooling Twr 01 I2810 Infinet Controller Civic Center Cooling Twr 152 of 516 Schneider Electric | Buildings Business Page 9 of 11 01 bCX9640 Master Controller Firehouse #5 14 I2865 Infinet Controller Firehouse #5 02 I2810 Infinet Controller Firehouse #5 01 I2857 Infinet Controller Firehouse #5 01 I2920 Infinet Controller Firehouse #5 01 I2814 Infinet Controller Firehouse #5 FULL SERVICE AGREEMENT SUMMARY City of Evanston Emergency calls after hours are priced at a discount to you with this contract. The additional charges for emergency calls will be billed at the premium rate less the preferred hourly rate. Includes 9 – (8) hour scheduled maintenance visits by a Schneider Electric Technician, Programmer, Network Specialist, or other technical Schneider Electric resource as appropriate for task completion. Beyond the scheduled inspections, Schneider Electric will provide scheduled demand service calls during normal business hours Monday – Friday 8 am - 5 pm, to minimize downtime. There is no charge to replace any worn, failed or doubtful component listed on the attached equipment list during normal or off working hours. No corrective measures or repairs will be performed without Owner authorization to proceed. Includes unlimited technical phone support during normal and off business hours. Master controller backup batteries are included in the agreement and are replaced per the manufacturer’s recommendations. A Schneider Electric I.T. representative will be scheduled quarterly for on-site backups. The backups are put on DVD and kept off-site in Schneider Electric storage. All off-site hour activities will be documented and communicated for owner tracking. Purchaser agrees to pay the seller in advance the sum of $___________ throughout the terms of this agreement. Full Service Agreement Annual Pricing for year 2016 $25,752.00 Pricing for year 2017 $26,436.00 Pricing for year 2018 $27,132.00 153 of 516 Schneider Electric | Buildings Business Page 10 of 11 CUSTOMER ACCEPTANCE City of Evanston This agreement shall remain in effect for the period of _________________________________ from the date of acceptance and shall be renewable upon the authorization of both parties. Schneider Electric Buildings Business may withdraw the above quotation if not accepted within thirty (30) days. CITY OF EVANSTON ACKNOWLEDGES THAT HE/SHE HAS READ AND UNDERSTANDS THIS AGREEMENT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. FURTHER, THE CITY OF EVANSTON AGREES THAT THIS IS THE COMPLETE AND EXCLUSIVE STATEMENT OF THE AGREEMENT BETWEEN THE PARTIES, WHICH SUPERSEDED ALL PROPOSALS, OR PRIOR AGREEMENTS, ORAL OR WRITTEN AND ALL OTHER COMMUNICATIONS BETWEEN THE PARTIES RELATING TO THE SUBJECT MATTER OF THIS AGREEMENT. Schneider Electric By: _______________________________________________________________ Title: ______________________________________________________________ Date: _______________________ Owner/Authorized Agent’s Acceptance By: _______________________________________________________________________ Title: ______________________________________________________________________ Date: _____________________________________________________________________ Total: ________________________________ P.O. No. _____________________________ 154 of 516 Schneider Electric | Buildings Business Page 11 of 11 155 of 516 1 For City Council meeting of February 9, 2015 Item: A3.8 Business of the City by Motion: PEG Fund Distribution For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Subject: Expenditure of Public, Education & Government (PEG) Funds to Evanston/Skokie School District 65 and Evanston Township High School District 202 for equipment purchases used to support PEG channels Date: December 8, 2015 Recommended Action Staff recommends City Council authorization for expenditure of $71,017.97 in Public, Education & Government (PEG) Funds for equipment purchases for the Education Channels for fiscal year 2015. Fund distribution is for $39,017.97 to District 202 and $32,000.00 to District 65. Funding Source PEG Fund Revenue Account 100.15.1510.52181 has year to date 2015 revenues of $106,312.53 and is budgeted for 130,000.00. Expenses will be charged to account 100.15.1510.64004 – PEG Fund Distribution Summary Under state law, a current portion of Comcast and AT&T franchise fees are dedicated to the Evanston PEG Channels (Channel 6, 16, 18 & 19) to be used strictly for broadcast and production equipment. Representatives from the organizations met to review equipment purchases and discuss allocating the PEG Funds. There was group consensus that that the monies should be distributed in the above fashion. Background Memorandum 156 of 516 In Fiscal Year 2014 the budgeted amount was $130,000. School District 65 received $45,746.26 and District 202 received $60,005.30. The City of Evanston will spend the remainder of the 2015 state mandated funds on upgrades to its own broadcast equipment at the Civic Center and the Service Center in support of channels 6 & 16. Attachments: District 202 2015 Proposed Expenditures District 65 2015 Proposed Expenditures 157 of 516 1 212-502-9422 / 877-863-7823 The B&H SuperStore: 420 9th Ave. at 34th St. in New York City Visit and Experience B&H whenever you're in New York Dear William Jenkins William requested to send you a link to a Shopping Cart at bhphotovideo.com. B&H Photo PC Pro Workstation HP Z840 Mid-Level DaVinci Resolve Turnkey with Tangent Wave Panel B&H #TURHPZ840K03 � Mfr # Qty: 1 Product Highlights • HP Z840 Minitower Workstation • 2 x 2.4 GHz Intel Xeon E5-2620 v3 6- Core • Upgraded to 32GB of RAM Price:$12,315.41 Item Total:$ 12,315.41 158 of 516 2 Sony Sony UWP-D Integrated Digital Dual Combo Wireless ENG Basic Kit (UHF ... 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With the Mobile App Sign up for News & Special Offers The B&H Gift Card Great Gift for Anyone Browse Our Interactive Catalog Contact Us | Return Policy | Shipping & Delivery | Payments | Privacy & Security Please note that B&H does not process web orders from Friday evening to Saturday evening. Weekend hours © 2000-2014 B & H Foto & Electronics Corp. Follow B&H on To unsubscribe from promotional emails click here 163 of 516 To: Erika Storlie, City of Evanston From: Joe Caravello, Evanston/Skokie School District 65 Melissa Messinger, Evanston/Skokie School District 65 Date: 12/08/2015 Re: District 65 Proposed Broadcasting Equipment Purchases 21015-2016 Cc: Dr. Paul Goren, Superintendent of Schools, Evanston/Skokie District 65 _______________________________________________________________ Evanston/Skokie School District 65 would like to initiate the purchase to upgrade broadcast equipment. This is being done in an ongoing effort to improve the quality of video production and enhance services provided to the Evanston/Skokie community. District 65 uses this broadcast equipment to provide live and on-demand coverage of several Board of Education meetings per month. The proposed expenditures would include both equipment and technical services for installation. Funds used for the purchases would be provided through the Evanston City Council’s approval of expenditure of Public, Education, and Government (PEG) funds. The following is a list of equipment and services that are needed: Four new HD cameras that are compatible with the current broadcasting equipment New audio system that will include speakers, wireless microphones, tabletop microphones, and replace old audio snake New projection presentation system that will include high lumens projector, stationary computer, (2) 60’’ televisions, and A/V wiring Additional XLR cables for Finance Meetings will be purchased Estimated Costs including equipment and labor: $32,000 164 of 516 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Robert Dorneker, Interim Dir. Parks, Recreation & Community Services Christina Ferraro, Assistant Director Community Services Kevin L. Brown, Community Services Manager Subject: Approval of Service Agreement for the 2015 Certificate of Rehabilitation Program with James B. Moran Center for Youth Advocacy Date: December 14, 2015 Recommended Action: Staff recommends that City Council authorize the City manager to execute an agreement with the James B. Moran Center for Youth Advocacy (1123 Emerson, Suite 203 Evanston, IL 60201) to provide legal services for not less than 9 Evanston residents to secure certificates of rehabilitation in an amount not to exceed $30,000. Funding Source: Funding for this program agreement is from a $30,000 allocation approved in 2015 City’s Community Development Block Grant budget. Costs amount to approximately $3,300 per participant. The City of Evanston shall be financially responsible for the furtherance of the program. The James B. Moran Center would be responsible for handling the payment of direct and indirect costs for not less than 9 (@$3,300 each); which include legal services, filing fees, supportive materials, transportation fees and if necessary assistance with child care on days that such assistance would be necessary. Summary: Certificates of rehabilitation are an essential resource that can offer support reentry to those Evanston residents that have a criminal record and thus promote public safety by lifting statutory bars to jobs, licenses or other necessities such as housing that result from a conviction history. The Youth and Young Adult Division staff has been performing outreach in the community and have identified individuals that would greatly benefit from this program. This agreement for services is to facilitate year three of the “Certificate of Rehabilitation Program”. The intention of the program is to obtain Memorandum For City Council meeting of December 14, 2015 Item A3.9 Business of the City by Motion: Moran Center Rehabilitation Agreement For Action 165 of 516 certificates of rehabilitation from the Circuit Court of Cook County, pursuant to 730 ILCS 5/5-5.5-5 et. seq., for qualified ex-offenders who reside in Evanston, IL. These certificates lift statutory bars to jobs, licenses or other necessities such as housing that result from a conviction history. It would give those selected an opportunity to demonstrate rehabilitation or a commitment to rehabilitation. The state of Illinois is one of the states that have laws in place that authorize certificates of rehabilitation or other similar means of removing legal barriers arising from a criminal record separate and apart from seeking a pardon. Staff identified the James B. Moran Center for Youth Advocacy as a partner for this pilot program, based on their ability to perform the services and current outstanding community work of providing services for low-income Evanston young adults and their families with legal representation. The Moran Center has the legal expertise, social work services components and community partnerships to manage this program. Additionally, over the last three years, they have also provided assistance and resources to individuals participating in our “Building Career Pathways to Sustainable Employment Program” and other individuals that our Outreach team identified as needing assistance. Program Results 69 Clients have had their criminal records sealed 122 Clients have received a partial sealing of their criminal records 27 Clients have had their records expunged 1 Client has received state Clemency 19 Certificates of Rehabilitation awarded 300 Evanston Residents have participated in program orientation Listed below is a summary of the scope of work to be performed by the James B. Moran Center: James B. Moran will secure certificates of rehabilitation which could also include criminal records sealing or partial sealing, expungement, or pardon/executive clemency for not less than 9 Evanston residents that have a criminal record, and who meet the prerequisites contained in the legislation. Prospective clients that have conviction(s) for the following are not eligible: a Class X felony; any felony that resulted in “great bodily harm or permanent disability”; conviction for aggravated DUI or aggravated domestic battery; and offenses that require post-release registration (sex offenses, offenses against children, rape, arson, etc.). 166 of 516 Individuals will receive the following assistance: (a) an initial assessment to determine the extent of criminal history and eligibility for the Certificate of Rehabilitation; (b) creation and development of personal history and references to be presented to the Circuit Court Judge; (c) mentoring from a licensed attorney; (d) assistance in obtaining all police, probation, and parole reports; (e) covering of costs associated with processing fees if ineligible for a fee waiver; (f) submission of all required legal documentation, filings and petitions at Circuit Court and States Attorney's Office; (g) legal representation during candidate court appearances and (h) assistance for childcare, transportation and supplemental support materials. The Moran Center will work with City outreach staff to identify, recruit, and service potential clients in the City of Evanston, and keep records of such. Finally, provide regular updates to City of Evanston staff on the status of individuals being served, including a summary of expenditures, encumbered and available balance. Attachment: 2015 Agreement with James B. Moran Center for Youth Advocacy Youth 167 of 516 1 CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for Certificate of Rehabilitation Program 2015 THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this 8th day of December, 2015, between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the “City”), and the James B. Moran Center for Youth Advocacy, with offices located at 1123 Emerson, Suite 203, Evanston, Illinois, (hereinafter referred to as the “Consultant”). Compensation for all basic Services (“the Services”) provided by the Consultant pursuant to the terms of this Agreement shall not exceed $30,000. I. COMMENCEMENT DATE Consultant shall commence the Services on December 14, 2015 or no later than three (3) DAYS AFTER City executes and delivers this Agreement to Consultant. II. COMPLETION DATE Consultant shall complete the primary scope of services by July 31, 2016. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. III. PAYMENTS City shall pay Consultant those fees as provided here: Payment shall be made upon the completion of each task for a project, as set forth in Exhibit A – Project 168 of 516 2 Milestones and Deliverables. Any expenses in addition to those set forth here must be specifically approved by the City in writing in advance. IV. DESCRIPTION OF SERVICES Consultant shall perform the services (the “Services”) set forth here: Services are those as defined in Exhibit A. Services may include, if any, other documented discussions and agreements regarding scope of work and cost (Exhibit D). V. GENERAL PROVISIONS A. Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City’s direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Consultant is an independent Consultant and is solely responsible for all taxes, withholdings, and other statutory or contractual obligations of any sort, including but not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non- party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its sub consultants provide false information, or fail to be or remain in compliance with this Agreement, the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all performance guarantees as respects Consultant’s work and all indemnity and insurance requirements. 169 of 516 3 The Consultant shall obtain prior approval from the City prior to subcontracting with any entity or person to perform any of the work required under this Agreement. If the Consultant subcontracts any of the services to be performed under this Agreement, the subconsultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. The Consultant shall be responsible for the accuracy and quality of any subconsultant’s work. All subconsultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every subconsultant that does work or provides Services under this Agreement. The Consultant shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by OSHA relative to this Project, as necessary. Consultant shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B. Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services, (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C. Termination. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non-appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written 170 of 516 4 notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein. D. Independent Consultant. Consultant’s status shall be that of an independent Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto. E. Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. F. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Consultant shall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Consultant may retain copies of the same for Consultant’s own general reference. All other training materials, assessment tools, documents, and forms developed by Consultant for purposes other than fulfilling its obligations under this Agreement are and shall remain property of Consultant. The City may use said materials for training purposes only pursuant to this Agreement. Usage of said materials by the City beyond the scope of this Agreement shall require Consultant’s written consent. 171 of 516 5 G. Payment. Invoices for payment shall be submitted by Consultant to City at the address set forth above, together with reasonable supporting documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice and all such supporting documentation. H. Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Consultant shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. I. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1- 101 et seq. At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under 172 of 516 6 this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subconsultants’ work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. J. Insurance. Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not less than $3,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Section. The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy(ies) which name the City as an Additional Insured for all of Consultant’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Consultant’s certificate of insurance shall contain a 173 of 516 7 provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Consultant and its subcontractors from the requirements set forth herein. Consultant expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. K. Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. 174 of 516 8 L. Use of City’s Name or Picture of Property. Consultant shall not in the course of performance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party without the City’s express written consent. M. No Assignments or Subcontracts. Consultant shall not assign or subcontract all or any part or its rights or obligations hereunder without City’s express prior written approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City. N. Compliance with Applicable Statues, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statues, ordinances and regulations, at Consultant’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of Consultant’s officers, employees, subcontractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. O. Liens and Encumbrances. Consultant, for itself, and on behalf of all subcontractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all subcontractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by City. Consultant shall protect City from all liens for labor performed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any subConsultant, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services. P. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be 175 of 516 9 effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. Q. Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding. R. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. S. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. T. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. U. Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. V. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. VI. EQUAL EMPLOYMENT OPPORTUNITY In the event of the Consultant’s noncompliance with any provision of Section 1- 12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. 176 of 516 10 During the performance of the contract, the Consultant agrees as follows: A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B. That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII. SEXUAL HARASSMENT POLICY The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2- 105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A. The illegality of sexual harassment; B. The definition of sexual harassment under State law; C. A description of sexual harassment utilizing examples; D. The Consultant’s internal complaint process including penalties; E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and F. Protection against retaliation as provided to the Department of Human Rights. VIII. CONSULTANT CERTIFICATIONS A. Consultant acknowledges and agrees that should Consultant or its subconsultant provide false information, or fail to be or remain in compliance with the Agreement, the City may void this Agreement. B. Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. 177 of 516 11 C. If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction. D. Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4). E. In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F. Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G. If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement. H. Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. IX. INTEGRATION This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract 178 of 516 12 form consistent with this Agreement and Exhibits hereto shall be part hereof. IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. CONSULTANT: CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 By ________________________ By:________________________ Its: ________________________ Its: _______________________ FEIN Number: _______________ Date: _____________________ Date: _______________________ 179 of 516 13 EXHIBIT A This EXHIBIT A to that certain Consulting Agreement dated 14th day of December, 2015 between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and the James B. Moran Center sets forth the Commencement and Completion Date, Services, Fees, and Reimbursable Expenses as follows: COMMENCEMENT DATE: December 14, 2015 COMPLETION DATE: July 31, 2016 FEES: The City of Evanston shall be financially responsible for the furtherance of the program and the direct and indirect costs specifically determined to be $29,700 for not less than 9 program participants (@ approximately $3,300 each); $3000 for certificate for rehabilitation, criminal records sealing, expungement, and executive clemency legal services for each participant ; $300 for supportive services that include transportation, childcare and supplies. The James B. Moran Center will provide an invoice to the City requesting payment. This will be submitted in accordance with the Consultant invoice submittal deadlines; schedule will be provided by City. If the invoice needs adjustment or explanation, Consultant will work with the City to adjust or explain the invoice. Once the invoice is agreed upon by both parties, it shall be submitted for processing and be paid by the City billing procedure. SERVICES/SCOPE OF WORK: This agreement for services is to facilitate year two of the “Certificate of Rehabilitation Program”. The intention of the program is to obtain certificates of rehabilitation for qualified ex-offenders that reside in Evanston, Il. These certificates lift statutory bars to jobs, licenses or other necessities such as housing that result from a conviction history. Certificates are used to provide a way for qualified people with criminal records to demonstrate rehabilitation or a commitment to rehabilitation. They are an evidence based practice and resource that supports reentry and promotes public safety. Scope of the “Certificate of Rehabilitation Program” for the City of Evanston includes the following components: The James B Moran Center will secure Certificates of Rehabilitation and or which could also include criminal records sealing, expungement, or pardon/executive clemency for not less than 9 " Evanston” residents that have a criminal record, and who meet the prerequisites contained in the legislation. Prospective clients that have the following are not eligible: a Class X felony; any felony that resulted in “great bodily harm or permanent disability”; conviction for aggravated DUI or aggravated domestic battery; 180 of 516 14 and offenses that require post-release registration (sex offenses, offenses against children, rape, arson, etc). Individuals will receive the following assistance: (a) an initial assessment to determine the extent of criminal history and eligibility for the Certificate of Rehabilitation; (b) creation and development of personal history and references to be presented to the Circuit Court Judge; (c) mentoring from a licensed attorney; (d) assistance in obtaining all police, probation, and parole reports; (e) covering of costs associated with processing fees if ineligible for a fee waiver; (f) submission of all required legal documentation, filings and petitions at Circuit Court and States Attorney's Office; (g) legal representation during candidate court appearances and (h) provide assistance for childcare, transportation and supplemental support materials. OTHER SERVICES: A. The James B. Moran Center will work with City staff to identify, recruit, and service potential clients in the City of Evanston, and keep records of such. The Center will provide regular updates to City of Evanston staff on the status of individuals being served, including a summary of expenditures, encumbered and available balance. 181 of 516 1 For City Council Meeting of December 14, 2015 ItemA4 Business of the City by Motion: 2016 City Council Meeting Dates For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager Leticia Blackman, Deputy City Clerk Subject: Proposed 2016 City Council Meeting Dates Date: December 3, 2015 Recommended Action Staff recommends that City Council approve the 2016 City Council meeting dates. Attachment Proposed 2016 City Council Meeting Dates Memorandum 182 of 516 CITY COUNCIL MEETINGS (Proposed Dates) 2016 January 11 July 11 19 (Tuesday)* 18 (City Manager Evaluation) 25 25 February 08 August 15** 15 President’s Day* 22 March 14 September 12 21 * 19 * 28 26 April 11 October 10 18 * 17* 25 24 May 09 November 14 16* 21 * 23 28 June 13 December 12 20 * 27 City Council meetings are scheduled to begin immediately following the conclusion of the Planning & Development Committee meetings that begin at 7:15pm. The Alderman starting roll-call for a Special Meeting will be the same Alderman to start roll-call at the next Regular Meeting. * This meeting will begin at 7:00 p.m. ** 3rd Monday of month 183 of 516 184 of 516 7For the City Council Meeting of September 20, 2010 2nd Quarter Financial Report For City Council meeting of December 14, 2015 Item A5 Third Quarter Financial Report for Fiscal Year 2015 For Action: For Acceptance and Placement on File To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Ashley King, Budget & Finance Manager CC: Wally Bobkiewicz, City Manager Subject: Third Quarter Financial Report for Fiscal Year 2015 Date: December 14, 2015 Recommended Action: Staff recommends City Council accept and place the Third Quarter Financial Report for FY 2015 on file. Summary: The City ended the third quarter of the 2015 fiscal year with lower balances than the third quarter of 2014 or the second quarter of 2015, due to a number of factors. A majority of this difference is in the following funds: Balance Differences Cash Fund Balance Cas h Fund Balance Cash Fund Balance 2014 2014 2015 2015 Difference Difference General Fund 10,328,206 20,438,571 5,925,461 16,970,318 (4,402,745) (3,468,253) Capital Improvement Fund 12,936,638 12,352,310 5,418,696 4,517,477 (7,517,942) (7,834,833) Water Fund 11,192,012 12,401,763 5,459,838 5,395,830 (5,732,174) (7,005,933) Sewer Fund 4,259,962 4,740,598 2,488,630 4,200,914 (1,771,332) (539,684) All Other Funds 53,450,492 60,810,095 51,956,481 57,744,962 (1,494,011) (3,065,133) TOTAL 92,167,310 110,743,337 71,249,106 88,829,501 (20,918,204) (21,913,836) The Capital, Water, and Sewer Funds were lowered intentionally due to the City’s desire to spend those funds on projects rather than have higher fund balances. 2015 included standpipe painting and intake improvements from the Water Fund, cured-in-place pipe lining in the Sewer Fund, and replacement/street resurfacing in the Capital Fund. Staff will continue to monitor and report on the performance of City enterprise fund revenues and expenditures throughout FY 2015. Memorandum 185 of 516 - 2 - Through June 30, 2015 there was a General Fund surplus of $3.3M. During the third quarter of 2014, the surplus was $4.1M. Through the third quarter of 2015, there is a $2M surplus. The City ended the third quarter of 2015 fiscal year with lower balances than the third quarter of 2014 due to several factors: • Property taxes are $692,398 lower than this time last year because the City adopted this decrease for the 2015 Budget (page 62 of 2015 budget). • Natural Gas Utility Tax revenue is weather dependent and 2015 is $351,141 lower due to 2014 having an especially harsh winter • Telecommunications Tax continues to decrease. At this point, this revenue is $233,139 lower than this time last year. Staff has noted this revenue source will decline due to a shift in consumers opting out of additional phone lines as well as moving to internet based phone services (which are not taxable). • Building permits are $2.2 million lower than this point last year. As can be seen on the attached chart, fund balance and cash balance comparisons of 2014 against 2015 began to deviate in July. In July 2014, there was a building permit issued for just under $4 million. As previously reported, staff anticipates the building permit line item ending 2015 at $1.2 million under budget. • State, County, and Other Grants are over $250,000 lower than last year due to the continued State budgeting crisis. On December 7, 2015 the State passed legislation allowing municipal funding. This revenue is expected by year end. Attached are summaries of the City’s funds for the third quarter of FY 2015. In reviewing these reports, please note the following: • A majority of the revenues are recorded at the time they are actually received (permits, property taxes, fees, etc.), however, some revenues are recorded at the time of notification of the revenue being earned by the City (sales, income, telecommunications taxes, etc). • While some major revenues are received on a monthly basis, other revenues are received less uniformly throughout the year. An example is property taxes, which are billed bi-annually and then distributed by the County as payments are received. Wheel tax (also known as vehicle license) is another example of City revenue received in a non-monthly manner. The majority of vehicle license revenue is received in November and December due to the renewal period opening in October. This revenue is payment for the full year vehicles license for the following year. Residents pay their 2016 vehicle license in 2015. • Operating expenses are incurred on a uniform basis for items such as payroll, utilities, fuel, etc., and on an as needed basis for supplies, equipment and specific outsourced services. General Fund Revenues: General Fund revenues through the September 30, 2015 were $67.9M or 74% of budget, or slightly under the 75% budget target. For comparison, the third quarter financial report typically reports revenues greater than 78% due to the uneven timing of receipts as noted above. The third quarter performance of major General Fund revenue 186 of 516 - 3 - sources is summarized below: • Through September 30, 2015 property tax revenue was $11,194,279 or 97% of budget. • State income tax was recorded in the amount of $6,252,770.35 through June 30, 2015, achieving 83% of the budget target for this revenue item. State income tax is typically received in arrears by one or two months. Through Q3 in 2015 the state income tax is $875,000 higher than what was received in Q3 of 2014. • Regular sales tax revenue in FY 2015 was $7,160,853 or 70% of budget. Home rule sales tax revenue in FY 2015 was $4,376,736 or 71% of budget. Staff anticipates that December sales tax revenues will bring year-end totals for these items closer to budget targets. These revenues were increased by approximately $600,000 and are approximately $300,000 higher than revenues received by these items at this time last year. • Real estate transfer tax through September 30, 2015 totaled $2,539,945.80 achieving 88% of the budget target for this item. Actual revenues are approximately $500,000 higher than 2014 for the same time period. • Through September 30, 2015, licenses, permits, and fees were approximately 60% of budget. Building permit revenue was $3,790,726 or 57% of budget. The City’s Building Permit revenue budget for 2015 is $6,700,000. This included a building permit for the Northwestern University Lakefront Athletic Complex. This building permit was anticipated to come in during the fourth quarter of 2015. Due to extended review by the Army Corps of Engineers, the building permit is now anticipated to be received in the first quarter of 2016. This permit is estimated to bring in $4 million in revenue. It was budgeted at $3 million. Due to additional unanticipated building throughout the City, the estimated year end revenue is $1,200,000 below budget. • In short, while the City is operating at a slight surplus currently, it is anticipated to no longer be operating at a surplus at the end of 2015. General Fund Expenditures: Through September 30, 2015, General Fund expenditures were $65,959,005 or 72% of budget. It is important to note, for the General Fund, many expenditures / disbursements are not made evenly throughout the year. For example: • Seasonal employee wages in Parks, Recreation and Community Services are typically charged during the summer months. • Police Department assigns additional patrol details during the summer months. • There have been minor snow events in November and December. These costs will be reflected in the year-end financial report. • As noted in the monthly financial report, the City will also have three pay periods in December 2015, each at is approximately $2.6 million. If the Q3 surplus remains constant, it will be utilized to cover the final additional payroll in December (the City is not paying any additional payroll costs, this is just an issue of timing between monthly reporting and bi-weekly payrolls) Overall, 2015 Q3 General Fund expenses are $177,339 less than Q3 2014 General Fund expenses. 187 of 516 - 4 - Enterprise Funds: Revenues and expenses for the Parking, Water, and Sewer Funds were all below the 75% budget target through September 30, 2015. Revenues in the Solid Waste Fund were 75% of budget and expenses are running at 74% percent of budget, yielding and operating surplus for the year of $162,755. Similar to the General Fund, many enterprise fund revenues and expenses / disbursements do not occur evenly throughout the fiscal year. Attachments Attachment 1: General Fund Cash and Fund Balance Chart Attachment 2: September 30, 2015 Monthly Financial Report Attachment 3: September 30, 2015 Investment Update 188 of 516 189 of 516 190 of 516 191 of 516 192 of 516 193 of 516 194 of 516 195 of 516 196 of 516 January February March April May June July August September October November December FY 2015 Unreserved Fund Balance 17,350,271$ 17,704,926$ 21,823,492$ 21,070,998$ 20,159,923$ 19,573,881$ 13,460,405$ 13,534,424$ 16,970,318$ FY 2014 Unreserved Fund Balance 17,321,904$ 17,910,959$ 21,166,294$ 20,395,607$ 20,882,214$ 19,058,144$ 19,999,271$ 22,595,599$ 20,438,571$ FY 2015 Cash Balance 5,232,590$ 6,567,371$ 10,786,783$ 8,666,475$ 8,237,917$ 7,501,885$ 6,692,927$ 9,614,255$ 5,925,461$ FY 2014 Cash Balance 4,173,079$ 6,745,425$ 10,059,258$ 9,101,839$ 8,474,680$ 7,167,254$ 9,635,823$ 12,266,622$ 10,328,206$ $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 City of Evanston General Fund Comparison of Fund and Cash Balances Fiscal Year 2014 vs Fiscal Year 2015 FY 2015 Unreserved Fund Balance FY 2014 Unreserved Fund Balance FY 2015 Cash Balance FY 2014 Cash Balance FY 2015 Unreserved Fund Balance FY 2014 Unreserved Fund Balance FY 2015 Cash Balance FY 2014 Cash Balance 197 of 516 To: Wally Bobkiewicz, City Manager Martin Lyons, Asst. City Manager/CFO From: David Meimers, Accounting Manager/Controller Subject: FY2015 – 3rd Quarter - Cash and Investment Report Date: November 11, 2015 Attached please find the Cash and Investment report as of September 30, 2015. A comparison between the 2015 second quarter investment report and 2015 third quarter indicates a increase in combined cash & investments of $6,059,582 from $75,822,560 to $65,582,951. Cash and investment changes from the previous period are summarized below: The net increase of $6.06M in cash and investments was primarily due to second quarter property tax installments $6.1M. As of September 30, 2015, ledger balances showing the highest percentage of total deposits was held by First Bank and Trust at approximately $32.3M, or 45% of the City’s $71.6M in cash and investments followed by US Bank with $26.6M or 37% of the total. The remaining funds were invested with PMA or Chase Bank and a remaining liquidating trust balance with IMET. This is in compliance with the City’s investment policy to ensure no financial institution should have greater than 50% of the city’s total deposits. If you have any questions on this report or would like to discuss in greater detail, please contact me by phone at (847) 866-2905 or by e-mail at dmeimers@cityofevanston.org. 9/30/2015 6/30/2015 Change Cash 33,307,231$ 28,862,177$ 4,445,054$ Investments 38,335,302 36,720,774 1,614,528 Total 71,642,533$ 65,582,951$ 6,059,582$ Memorandum 198 of 516 For Acceptance and Placement on File For Action For City Council meeting of December 14, 2015 Item A6 Post Bond Issuance Report For Action: Accept and Place on File To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/CFO David Meimers, Accounting Manager Subject: 2015 Post Bond Issuance Report Date: December 01, 2015 Recommended action: Staff recommends the City Council review and place the 2015 Post Bond Issuance Report on file. Summary: The City of Evanston adopted a Post-Issuance Procedures Manual in October 2012. This Manual outlines the procedures used in compliance with Internal Revenue Codes and applicable U.S. Treasury Regulations necessary to maintain the tax exemption of the interest on bonds issued by the City. Annual Review and Reports: Not less often than once per year, the Compliance Officer should conduct a review of records and other information described in these Procedures to determine whether any or all of the bonds comply with the tax requirements applicable to such bonds. At the close of each bond issue City Staff review the transcripts of the bonds to ensure compliance with the Code and Regulations as noted above. No violations of the Internal Revenue Code or U. S. Treasury Regulations were discovered during the review of bond transcripts for the 2015A and 2015B bonds as issued by the City and approved by the City Council. In the event of such a violation, the Chief Financial Officer of the City would take remedial actions described in the Regulations or the Tax Exempt Bonds Voluntary Closing Agreement Program described in Treasury Notice 2008-31 or any successor guidance. Below is a current listing of our outstanding Bonds as of the end of 2015. Memorandum 199 of 516 City of Evanston Oustanding General Obligation Debt Final Maturity Balance as of Name of Issue Date of Issuance Date December 31, 2015 Series 2006 7/19/2006 12/1/2026 8,840,000 Series 2006B* 12/27/2006 12/1/2023 1,880,000 Series 2007 5/24/2007 12/1/2027 12,535,000 Series 2008A 5/7/2008 12/1/2021 2,115,000 Series 2008B 5/7/2008 12/1/2018 6,340,000 Series 2008C 5/7/2008 12/1/2028 9,145,000 Series 2008D 12/10/2008 12/1/2016 235,000 Series 2010A 8/16/2010 12/1/2029 5,350,000 Series 2010B 8/16/2010 12/1/2019 4,105,000 Series 2011A 8/1/2011 12/1/2031 14,504,998 Series 2012A 7/26/2012 12/1/2032 11,935,000 Series 2013A 7/31/2013 12/1/2033 11,965,000 Series 2013B 10/30/2013 12/1/2025 22,465,000 Series 2014A 8/6/2014 12/1/2034 11,700,000 Series 2015A 11/10/2015 12/1/2035 13,095,000 Series 2015B* 11/10/2015 12/1/2022 11,075,000 147,284,998 *2006 B - Refunded through issuance of Series 2015B (Series 2006B last payment 1/1/2016) The Post-Issuance Compliance Manual can be found on the City’s Transparency Web- Site at http://www.cityofevanston.org/transparency/budget-financial-reports/. Legislative History: None 200 of 516 Page 1 of 1 For City Council meeting of December 14, 2015 Item A7 Resolution 125-R-15: Authorization for Motor Fuel Tax Funds Transfer For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Martin Lyons, Asst. City Manager/CFO David Stoneback, Public Works Agency Director Subject: Resolution 125-R-15 Authorizing Motor Fuel Tax Funds for General Maintenance of Streets Date: December 3, 2015 Recommended Action: Staff recommends City Council adoption of Resolution 125-R-15 which authorizes the transfer $700,000 of Motor Fuel Tax Funds for general maintenance of streets by City forces. The fund transfer was approved as part of 2015 budget. Summary: The Motor Fuel Tax Fund (MFT) is distributed to municipalities through the Illinois Department of Transportation (IDOT). The MFT allotment amount is based on population of the municipality and is collected as part of the gasoline tax through the Department of Revenue. The MFT Funds are held for the Municipalities by the Illinois Department of Transportation (IDOT) as an unobligated balance in the City’s MFT account. The City Council of the municipality must approve a resolution in order to make use of the unobligated balance. The Motor Fuel Tax (MFT) Fund has been used by the City for several years for general maintenance of streets and in-house engineering services. General maintenance of streets performed by City forces consists of street asphalt and concrete patching, street cleaning, and snow and ice removal. Even though the City Council approved the use of these funds when the 2015 budget was passed, the attached resolution needs to be approved to transfer the funds from the MFT Fund to the General Fund. The Streets & Sanitation Division documents the record of the expenditures on street maintenance and transmits them annually to IDOT for approval. Attachment Resolution 125-R-15 Memorandum 201 of 516 12/1/2015 125-R-15 A RESOLUTION Authorizing the City Manager to Sign an IDOT Resolution In Order to Transfer Money from the Motor Fuel Tax Fund to the General Fund for the General Maintenance of City Streets WHEREAS, the City of Evanston is a home rule unit of government and operates under the Budget Officer form of Illinois governmental budgeting; and WHEREAS, the City Council previously approved the 2015 fiscal year budget, which included a fund transfer from the Motor Fuel Tax fund (“MFT Fund”) to the City’s General Fund for the purpose of general maintenance of streets by City staff, including street cleaning and snow and ice removal; and WHEREAS, the Illinois Department of Transportation (“IDOT”) distributes MFT Fund moneys to the City and holds them for the City as an unobligated balance in the City’s MFT Fund account; and WHEREAS , the City Council must approve the resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code, attached hereto as Exhibit A and incorporated herein by reference (the “IDOT Resolution”), in order to transfer the unobligated balance of the MFT Fund to the General Fund for general maintenance of streets, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 202 of 516 125-R-15 ~2~ SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk authorized and directed to attest on behalf of the City, the IDOT Resolution. SECTION 2: The City Budget Officer shall promptly transfer the amount of seven hundred thousand dollars ($700,000.00) from the MFT Fund to the General Fund for the purpose of general maintenance of streets in the City of Evanston. SECTION 3: The uses and expenditures from the General Fund for general maintenance of streets within the City are all for lawful corporate purposes. SECTION 4: This Resolution, 125-R-15, shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 203 of 516 125-R-15 ~3~ EXHIBIT A IDOT Resolution for Maintenance of Streets and Highways by the Municipality under the Illinois Vehicle Code 204 of 516 Printed 12/8/2015 BLR 14230 (Rev. 07/15/13) Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code BE IT RESOLVED, by the Council of the (Council or President and Board of Trustees) City of Evanston , Illinois, that there is hereby (City, Town or Village) (Name) appropriated the sum of $700,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2015 (Date) to December 31, 2015 . (Date) BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing expenditures from and balances remaining in the account(s) for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Schaumburg , Illinois. I, Clerk in and for the (City, Town or Village) of , County of hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the at a meeting on (Council or President and Board of Trustees) Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of . (SEAL) Clerk (City, Town or Village) Approved Regional Engineer Department of Transportation Date 205 of 516 Local Public Agency: County: Maintenance Period Preliminary Engineering Engineering Inspection Material Testing Advertising Bridge Inspections Submitted:Approved: Municipal Estimate of Maintenance Costs Cook 1/1/2015 to 12/31/2015 Section Number: Estimated Cost of Maintenance Operations 15-0000-00-GM City of Evanston Maintenance Maint. Group Insp. Req. For Group I, IIA, IIB, or III Est Total Operation Unit Item Operation Cost Improved Street Maintenance Labor Hours 5000.00 40.00 200,000.00 250,000.00 (No. Description)Item Unit Quantity Price Cost 40,000.00 - Equipment No.2.00 20,000.00 128,000.00 155,000.00 Equipment No.2.00 13,500.00 27,000.00 Improved Street Cleaning Labor Hours 3200.00 40.00 - Snow Removal & Ice Control Labor Hours 4000.00 35.00 140,000.00 295,000.00 80,000.00 Material Ton 1071.00 70.00 74,970.00 Equipment No.4.00 20,000.00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - Total Estimated Maintenance Operation Cost 700,000.00 Estimated Cost MFT Portion Other Funds - Totals: Maintenance Maint Eng Date Date Municipal Official Title Regional Engineer Total Estimated Maintenance Engineering Cost - Total Estimated Maintenance Cost 700,000.00 - - - - - - Printed on 12/7/2015 4:34 PM BLR 14231(Rev 02/18/14) 206 of 516 For City Council Meeting of December 14, 2015 Items A8.1 – A8.12 Resolutions 105-R-15 through 116-R-15: 2015 Debt Service Property Tax Abatements For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Treasurer David Meimers, Accounting Manager Subject: Debt Service Property Tax Abatements Date: December 10, 2015 Recommended action: Staff recommends review and adoption of the attached twelve (12) abatement resolutions by the City Council. The resolutions will abate (decrease) the amount of the 2015 property tax levy needed to retire the outstanding general obligation debt. Generally, abated debt amounts are funded through sources other than property taxes such as TIF incremental revenue, water/sewer receipts, special assessments and parking garage revenues. Summary: Attachments 1, 2 and 3 of this report provide a summary of the City’s total abatement of $8,884,363. SERIES 2006 Resolution 105-R-15 abates a portion of the 2015 levy required for Series 2006 not to exceed $11,000,000 General Obligation Bonds. These Bonds were issued to provide funds for the City’s annual capital improvements program. Resolution 105-R-15 abates $52,176 from the 2015 levy of $1,111,618. Funds for the abatement are derived from $52,176 available from special assessment funds. SERIES 2007 Resolution 107-R-15 abates a portion of the 2015 levy required for Series 2007 not to exceed $33,500,000 General Obligation Bonds. These Bonds were issued to refund the remaining portion of Series 1997 and to partially refund Series 1999. Resolution 107-R- 15 abates $505,956 from the 2015 levy of $2,126,356. Funds for the abatement are derived from $68,194 from special assessment funds, $178,150 from Parking Fund, and $259,612 from the Sewer Fund. Memorandum 207 of 516 SERIES 2008B Resolution 108-R-15 abates a portion of the 2015 levy required for Series 2008B not to exceed $30,610,000 General Obligation Bonds. These Bonds were issued for a current refunding of Series 2002A. Resolution 108-R-14 abates the entire amount of $2,369,362 of 2014 Tax levy. Funds for the abatement of $2,369,362 are derived from the Washington National TIF. SERIES 2008C Resolution 109-R-15 abates a portion of the 2015 levy required for 2008C not to exceed $13,815,000 General Obligation Bonds. These Bonds were issued to fund the City’s annual capital improvements. Resolution 109-R-14 abates $228,785 from the 2015 levy of $969,424. Funds for the abatement are derived from $38,777 from special assessments and $190,008 from the Sewer Fund. SERIES 2010B Resolution 111-R-15 abates a portion of the 2015 levy required for 2010B not to exceed $9,166,678 General Obligation Bonds. These Bonds were issued to pay off the City’s early retirement incentive (ERI) cost to IMRF. Resolution 111-R-15 abates the entire $1,042,940 of the 2015 tax levy. Funds for the abatement of $1,042,940 are derived from various other funds (Attachment – 3 included for listing of funds). SERIES 2011A Resolution 112-R-15 abates a portion of the 2015 levy required for 2011A not to exceed $19,300,000 General Obligation Bonds. These Bonds were issued to provide financing for public improvement projects, make deposits into certain debt service funds of the City’s Sewerage System and refund certain outstanding obligations. Resolution 112-R- 15 abates $406,330 from the 2015 levy of $1,231,006. Funds for the abatement of $239,972 are derived from Water Fund and $166,358 from Sewer Fund. SERIES 2012A Resolution 113-R-15 abates a portion of the 2015 levy required for 2012A not to exceed $16,220,000 General Obligation Bonds. These Bonds were issued to provide financing for public improvement projects, make deposits into certain debt service funds of the City’s Sewerage System and refund certain outstanding obligations. Resolution 113-R- 15 abates the $792,096 from the 2015 levy of $1,231531. Funds for the abatement of $300,444 are derived from Water Fund, $416,872 from Special Service District #5 (SSD#5) and $74,780 from Sewer Fund. SERIES 2013A Resolution 114-R-15 abates a portion of the 2015 levy required for 2013A not to exceed $12,700,000 General Obligation Bonds. These Bonds were issued to fund the City’s public improvement projects and to provide for debt service funds of the City’s Sewerage System. Resolution 114-R-15 abates $221,207 from the 2015 levy of 208 of 516 $995,295. Funds for the abatement are derived from $26,050 from Special Assessments, $152,672 from Water Fund and $42,485 from the Sewer Fund. SERIES 2013B Resolution 115-R-15 abates a portion of the 2015 levy required for 2013B not to exceed $30,000,000 General Obligation Bonds. These Bonds were issued to current refund Series 2004, 2004B and 2005 Bonds. Resolution 115-R-15 abates $1,368,512 from the 2015 levy of $4,554,750. Funds for the abatement are derived from $1,329,012 from the Washington National TIF Fund and $39,500 from the Special Assessments Fund. SERIES 2014A Resolution 116-R-15 abates a portion of the 2015 levy required for 2014A not to exceed $13,000,000 General Obligation Bonds. These Bonds were issued to fund the City’s public improvement projects. Resolution 116-R-15 abates $229,712 from the 2015 levy of $902,712. Funds for the abatement of $197,162 are derived from the Water Fund and $32,550 from Special Assessments. SERIES 2015A Resolution 110-R-15 abates a portion of the 2015 levy required for 2015A not to exceed $14,000,000 General Obligation Bonds. These Bonds were issued to fund the City’s public improvement projects. Resolution 110-R-15 abates $414,610 from the 2015 levy of $935,577. Funds for the abatement of $385,508 are derived from the Water Fund and $29,102 from Special Assessments. SERIES 2015B Resolution 106-R-15 abates a portion of the 2015 levy required for Series 2015B not to exceed $11,475,000 General Obligation Bonds. These Bonds were issued to refund a portion of Series 2006B outstanding Bonds. Resolution 106-R-15 abates all of the 2015 levy of $1,252,677. Funds for the abatement are derived from a transfer from the General Fund 2016 Adopted Budget. The total amount of the tax year 2015 property tax levy for Debt Service prior to adjusting for the above abatement resolutions is $19,843,325. This gross levy amount is then adjusted for the abatements totaling $8,884,363, resulting in a net levy in the FY2016 budget of $10,958,962. Attachments: Abatement Summary Schedule Tax year 2015 GO Debt Summary 2010B Bonds – IMRF ERI Liability Abatement Resolutions 105-R-15 to 116-R-15 209 of 516 Attachment - 1 City of Evanston Abatement Summary Schedule By Funding Source Tax Levy Year 2015 Series Year General Fund SW TIF II Water Sewer W/N TIF Parking Special Assessment SSD#5 Library Various funds Total - 2006 Bonds 52,176 52,176 2006B Bonds - 2007 Bonds 259,612 178,150 68,194 505,956 2008B Bonds 2,369,362 2,369,362 2008C Bonds 190,008 38,777 228,785 2008D Bonds - 2010B Bonds 1,042,940 *1,042,940 2011A Bonds 239,972 166,358 406,330 2012A Bonds 300,444 74,780 416,872 792,096 2013A Bonds 152,672 42,485 26,050 221,207 2013B Bonds - 1,329,012 39,500 1,368,512 2014A Bonds 197,162 32,550 229,712 2015A Bonds 385,508 29,102 414,610 2015B bonds 1,252,677 1,252,677 Total 1,252,677 - 1,275,758 733,243 3,698,374 178,150 286,349 416,872 - 1,042,940 8,884,363 - Attachment enclosed showing abatement from various funds 10,958,962 19,843,325 Funding Sources Outside Property Tax Levy 210 of 516 Attachment 2 General Obligation Debt Summary --- Property Tax Supported Debt (Tax Year 2016) Levy year 2015 Bond Series and amount not to exceed per ordinance Total Principal Interest Series 2006 $11,000,000 1,111,618 685,000 426,618 Series 2007 $33,500,000 2,126,356 1,575,000 551,356 Series 2008A $3,800,000 398,538 305,000 93,538 Series 2008B $30,610,000 2,369,362 2,095,000 274,362 Series 2008C $13,815,000 969,425 530,000 439,425 Series 2008D $20,000,000 244,400 235,000 9,400 Series 2010A $6,500,000 477,138 310,000 167,138 Series 2010 B $9,166,678 1,042,940 925,000 117,940 Series 2011 A $19,300,000 1,231,006 720,000 511,006 Series 2012 A $16,220,000 1,231,531 870,000 361,531 Series 2013A $12,700,000 995,295 535,000 460,295 Series 2013B $30,000,000 4,554,750 3,920,000 634,750 Series 2014A $13,000,000 902,712 470,000 432,712 Series 2015A $14,000,000 935,577 445,000 490,577 Series 2015B $11,475,000 1,252,677 1,000,000 252,677 Total 19,843,325 14,620,000 5,223,325 Abatements by Bond Issue Total Principal Interest Series 2006 52,176 50,000 2,176 Series 2007 505,956 425,000 80,956 Series 2008B 2,369,362 2,095,000 274,362 Series 2008C 228,785 125,080 103,705 Series 2008D - - - Series 2010A - - Series 2010B 1,042,940 925,000 117,940 Series 2011A 406,330 237,874 168,456 Series 2012A 792,096 637,827 154,269 Series 2013A 221,207 122,837 98,370 Series 2013B 1,368,512 1,250,020 118,492 Series 2014A 229,712 125,000 104,712 Series 2015A 414,610 200,000 214,610 Series 2015B 1,252,677 1,000,000 252,677 Total Amount To Be Abated 2015 8,884,363 7,193,638 1,690,725 Property Tax Supported Levy after Abatement Total Principal Interest Series 2006 1,059,442 635,000 424,442 Series 2007 1,620,400 1,150,000 470,400 Series 2008A 398,538 305,000 93,538 Series 2008B - - - Series 2008C 740,640 404,920 335,720 Series 2008D 244,400 235,000 9,400 Series 2010 A 477,138 310,000 167,138 Series 2010 B - - - Series 2011 A 824,676 482,126 342,550 Series 2012 A 439,435 232,173 207,262 Series 2013A 774,088 412,163 361,925 Series 2013B 3,186,238 2,669,980 516,258 Series 2014A 673,000 345,000 328,000 Series 2015A 520,967 245,000 275,967 Series 2015B - - - Total Property Tax Supported Levy - Year 2015 10,958,962 7,181,362 3,256,633 211 of 516 Total Principal Interest Series 2006 Series 2006 1,111,618 685,000 426,618 Less Transfer from GF - Less Special Assessment Fund 52,176 50,000 2,176 Total Abatement from Debt Service Fund Resources 52,176 50,000 2,176 Net Property TAX LEVY 2015 1,059,442 635,000 424,442 Series 2007 Total Principal Interest Series 2007 2,126,356 1,575,000 551,356 Less Transfer from GF - Less Sewer Fund (1998)259,612 225,000 34,612 Less Parking Fund (1997)178,150 160,000 18,150 Less Special Assessment Fund 68,194 40,000 28,194 Total Abatement from Debt Service Fund Resources 505,956 425,000 80,956 Net Property TAX LEVY 2015 1,620,400 1,150,000 470,400 Series 2008A Total Principal Interest Series 2008 398,538 305,000 93,538 Net Property TAX LEVY 2015 398,538 305,000 93,538 Series 2008B Total Principal Interest Series 2008 2,369,362 2,095,000 274,362 Less Washington National TIF (2002A)2,369,362 2,095,000 274,362 Net Property TAX LEVY 2015 - - - Series 2008C Total Principal Interest Series 2008C 969,425 530,000 439,425 Less Special Assessment Fund 38,777 21,200 17,577 Less Sewer Fund 190,008 103,880 86,128 Total Abatement from Debt Service Fund Resources 228,785 125,080 103,705 Net Property TAX LEVY 2015 740,640 404,920 335,720 Series 2008D Total Principal Interest Series 2008D 244,400 235,000 9,400 Less Washington National TIF - - - Total Abatement from Debt Service Fund Resources - - - Net Property TAX LEVY 2015 244,400 235,000 9,400 Series 2010A Total Principal Interest Series 2010A 477,138 310,000 167,138 Net Property TAX LEVY 2015 477,138 310,000 167,138 Series 2010B Total Principal Interest Series 2010B Total Principal Interest Series 2010B 1,042,940 925,000 117,940 Less IMRF Transfers From all Funds 1,042,940 925,000 117,940 Net Property TAX LEVY 2015 - - - Series 2011A Total Principal Interest Series 2011A 1,231,006 720,000 511,006 Less Water debt service 239,972 140,536 99,436 Less Sewer debt service (Sewer Surcharge Revenue)116,783 68,305 48,478 Less Sewer debt service 49,575 29,033 20,542 Total Abatement from Debt Service Fund Resources 406,330 237,874 168,456 212 of 516 Net Property TAX LEVY 2015 824,676 482,126 342,550 Series 2012A Total Principal Interest Series 2012A 1,231,531 870,000 361,531 Excess levy resulting from refunding of 2002C Bonds Less Abatements from SSD # 5 416,872 405,000 11,872 Less Sewer debt service (Sewer Surcharge Revenue)74,780 52,827 21,953 Less Water debt service 300,444 180,000 120,444 Total Abatement from Debt Service Fund Resources 792,096 637,827 154,269 Net Property TAX LEVY 2015 439,435 232,173 207,262 Series 2013A Total Principal Interest Series 2013A 995,295 535,000 460,295 Less Special Assessment Fund 26,050 20,000 6,050 Less Sewer debt service (Sewer Surcharge Revenue)42,485 22,837 19,648 Less Water debt service 152,672 80,000 72,672 Total Abatement from Debt Service Fund Resources 221,207 122,837 98,370 Net Property TAX LEVY 2015 774,088 412,163 361,925 Series 2013B Total Principal Interest Series 2013B 4,554,750 3,920,000 634,750 Less Special Assessment Fund 39,500 25,000 14,500 Less Washington National TIF (Sherman Garage)1,329,012 1,225,020 103,992 Total Abatement from Debt Service Fund Resources 1,368,512 1,250,020 118,492 Net Property TAX LEVY 2015 3,186,238 2,669,980 516,258 Series 2014A Total Principal Interest Series 2014A 902,712 470,000 432,712 Less Special Assessment Fund 32,550 25,000 7,550 Less Water debt service 197,162 100,000 97,162 Total Abatement from Debt Service Fund Resources 229,712 125,000 104,712 Net Property TAX LEVY 2015 673,000 345,000 328,000 Series 2015A Total Principal Interest Series 2015A 935,577 445,000 490,577 Less Special Assessment Fund 29,102 20,000 9,102 Less Water debt service 385,508 180,000 205,508 Total Abatement from Debt Service Fund Resources 414,610 200,000 214,610 Net Property TAX LEVY 2015 520,967 245,000 275,967 Series 2015B Total Principal Interest Series 2015B (2006B Refunding)1,252,677 1,000,000 252,677 Less Transfer from GF 1,252,677 1,000,000 252,677 Total Abatement from Debt Service Fund Resources 1,252,677 1,000,000 252,677 Net Property TAX LEVY 2015 - - - 213 of 516 Attachment - 3 2010 B Bonds - IMRF ERI Liability Abatement by Funds FY 2016 ( 2015 Tax Levy) GENERAL FUND 723,257 LIBRARY FUND 80,490 NSP 0 E911 12,540 CDBG 3,275 ECONOMIC DEVELOPMENT 15,398 PARKING 30,558 WATER 95,534 SEWER 25,448 SOLID WASTE 20,233 FLEET 26,897 INSURANCE 9,309 TOTAL 1,042,939 214 of 516 12/02/2015 105-R-15 A RESOLUTION Abating Taxes Levied for the Year 2015 Heretofore Levied to Pay Principal and Interest on Not to Exceed $11,000,000 General Obligation Corporate Purpose Bonds, Series 2006, of the City of Evanston Cook County, Illinois WHEREAS, on the 26th day of June, 2006, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 73-O-06 entitled: An Ordinance providing for the issuance of not to exceed $11,000,000 General Obligation Corporate Purpose Bonds, Series 2006, of the City of Evanston, Cook County, Illinois, and in the accompanying Bond Order providing for the levy and Collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Fifty-Two Thousand, One Hundred Seventy-Six Dollars ($52,176.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Eleven Million Dollars ($11,000,000.00) General Obligation 215 of 516 105-R-15 ~2~ Corporate Purpose Bonds, Series 2006, of the City of Evanston, Cook County, Illinois, passed June 26, 2006, as Ordinance 73-O-06, be and the same hereby are abated for the year 2015 by the amount of Fifty-Two Thousand, One Hundred Seventy-Six Dollars ($52,176.00). SECTION 2: That the City Manager, upon passage of this Resolution 105-R-15, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 73-O-06 and the accompanying Bond Order for the year 2015 in the amount of Fifty-Two Thousand, One Hundred Seventy-Six Dollars ($52,176.00) SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 105-R-15 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 216 of 516 11/02/2015 107-R-15 A RESOLUTION Abating Taxes Levied for the Year 2015 Heretofore Levied to Pay Principal and Interest on Not to Exceed $33,500,000 General Obligation Corporate Purpose Bonds, Series 2007, of the City of Evanston Cook County, Illinois WHEREAS, on the 23rd day of April, 2007, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 43-O-07 entitled: An Ordinance providing for the issuance of not to exceed $33,500,000 General Obligation Corporate Purpose Bonds, Series 2007, of the City of Evanston, Cook County, Illinois, and in the accompanying Bond Order providing for the levy and Collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Five Hundred Five Thousand, Nine Hundred Fifty-Six Dollars ($505,956.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Thirty-Three Million, Five Hundred Thousand Dollars 217 of 516 107-R-15 ~2~ ($33,500,000.00) General Obligation Corporate Purpose Bonds, Series 2007, of the City of Evanston, Cook County, Illinois, passed April 23, 2007, as Ordinance 43-O-07, be and the same hereby are abated for the year 2015 by the amount of Five Hundred Five Thousand, Nine Hundred Fifty-Six Dollars ($505,956.00) SECTION 2: That the City Manager, upon passage of this Resolution 107-R-15, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 43-O-07 and the accompanying Bond Order for the year 2015 in the amount of Five Hundred Five Thousand, Nine Hundred Fifty-Six Dollars ($505,956.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 107-R-15 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 218 of 516 12/02/2015 108-R-15 A RESOLUTION Abating Taxes Levied for the Year 2015 Heretofore Levied to Pay Principal and Interest on Not to Exceed $30,610,000 General Obligation Corporate Purpose Bonds, Series 2008B, of the City of Evanston Cook County, Illinois WHEREAS, on the 24th day of March, 2008, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 49-O-08 entitled: An Ordinance providing for the issuance of not to exceed $48,735,000 General Obligation Corporate Purpose Bonds, Series 2008A, Series 2008B, and Series 2008C, of the City of Evanston, Cook County, Illinois, and in the accompanying Bond Order providing for the levy and Collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Two Million, Three Hundred Sixty-Nine Thousand, Three Hundred Sixty-Two Dollars ($2,369,362.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Forty Eight Million, Seven Hundred Thirty-Five Thousand Dollars 219 of 516 99-R-14 ~2~ ($48,735,000.00) General Obligation Corporate Purpose Bonds, Series 2008A, Series 2008B, and Series 2008C, of the City of Evanston, Cook County, Illinois, passed March 24, 2008, as Ordinance 49-O-08, be and the same hereby are abated for the year 2015 by the amount of Two Million, Three Hundred Sixty- Nine Thousand, Three Hundred Sixty-Two Dollars ($2,369,362.00). SECTION 2: That the City Manager, upon passage of this Resolution 108-R-15, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 49-O-08 and the accompanying Bond Order for the year 2015 in the amount of Two Million, Three Hundred Sixty- Nine Thousand, Three Hundred Sixty-Two Dollars ($2,369,362.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 108-R-15 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 220 of 516 12/02/2015 109-R-15 A RESOLUTION Abating Taxes Levied for the Year 2015 Heretofore Levied to Pay Principal and Interest on Not to Exceed $13,815,000 General Obligation Corporate Purpose Bonds, Series 2008C, of the City of Evanston, Cook County, Illinois WHEREAS, on the 24th day of March, 2008, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 49-O-08 entitled: An Ordinance providing for the issuance of not to exceed $48,735,000 General Obligation Corporate Purpose Bonds, Series 2008A, Series 2008B, and Series 2008C, of the City of Evanston, Cook County, Illinois, and in the accompanying Bond Order providing for the levy and Collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Two Hundred Twenty-Eight Thousand, Seven Hundred Eighty-Five Dollars ($228,785.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Forty Eight Million, Seven Hundred Thirty-Five Thousand Dollars ($48,735,000.00) General Obligation Corporate Purpose Bonds, Series 2008A, 221 of 516 109-R-15 ~2~ Series 2008B, and Series 2008C, of the City of Evanston, Cook County, Illinois, passed March 24, 2008, as Ordinance 49-O-08, be and the same hereby are abated for the year 2015 by the amount of Two Hundred Twenty-Eight Thousand, Seven Hundred Eighty-Five Dollars ($228,785.00). SECTION 2: That the City Manager, upon passage of this Resolution 109-R-15, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 49-O-08 and the accompanying Bond Order for the year 2015 in the amount of Two Hundred Twenty-Eight Thousand, Seven Hundred Eighty-Five Dollars ($228,785.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 109-R-15 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 222 of 516 12/02/2015 111-R-15 A RESOLUTION Abating Taxes Levied for the Year 2015 Heretofore Levied to Pay Principal and Interest on Not to Exceed $9,166,678 General Obligation Bonds, Series 2010B, of the City of Evanston, Cook County, Illinois WHEREAS, on the 9th day of August, 2010, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 65-O-10 entitled: An Ordinance providing for the issuance of one or more series of General Obligation Bonds, Series 2010, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of One Million, Forty-Two Thousand, Nine Hundred Forty Dollars ($1,042,940.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of General Obligation Bonds, Series 2010B, of the City of Evanston, Cook County, 223 of 516 111-R-15 ~2~ Illinois, passed August 9, 2010, as Ordinance 65-O-10, be and the same hereby are abated for the year 2015 by the amount of One Million, Forty-Two Thousand, Nine Hundred Forty Dollars ($1,042,940.00). SECTION 2: That the City Manager, upon passage of this Resolution 111-R-15, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 65-O-10 and the accompanying Bond Order for the year 2015 in the amount of One Million, Forty-Two Thousand, Nine Hundred Forty Dollars ($1,042,940.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 111-R-15 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 224 of 516 12/02/2015 112-R-15 A RESOLUTION Abating Taxes Levied for the Year 2015 Heretofore Levied to Pay Principal and Interest on Not to Exceed $19,300,000 General Obligation Bonds, Series 2011A, of the City of Evanston, Cook County, Illinois WHEREAS, on the 11th day of July, 2011, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 59-O-11 entitled: An Ordinance providing for the issuance of one or more series of General Obligation Bonds, Series 2011, of the City of Evanston, Cook County, Illinois, in the aggregate principal amount of not to exceed $19,300,000, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Four Hundred Six Thousand, Three Hundred Thirty Dollars ($406,330.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of 225 of 516 112-R-15 ~2~ General Obligation Bonds, Series 2011A, of the City of Evanston, Cook County, Illinois, passed July 11, 2011, as Ordinance 59-O-11, be and the same hereby are abated for the year 2015 by the amount of Four Hundred Six Thousand, Three Hundred Thirty Dollars ($406,330.00). SECTION 2: That the City Manager, upon passage of this Resolution 112-R-15, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 59-O-11 and the accompanying Bond Order for the year 2015 in the amount of Four Hundred Six Thousand, Three Hundred Thirty Dollars ($406,330.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 112-R-15 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 226 of 516 12/02/2015 113-R-15 A RESOLUTION Abating Taxes Levied for the Year 2015 Heretofore Levied to Pay Principal and Interest on Not to Exceed $16,220,000 General Obligation Bonds, Series 2012A, of the City of Evanston, Cook County, Illinois WHEREAS, on the 9th day of July, 2012, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 67-O-12 entitled: An Ordinance providing for the issuance of one or more series of not to exceed $16,220,000 General Obligation Corporate Purpose Bonds, Series 2012A, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Seven Hundred Ninety-Two Thousand, Ninety-Six Dollars ($792,096.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of General Obligation Bonds, Series 2012A, of the City of Evanston, Cook County, 227 of 516 113-R-15 ~2~ Illinois, passed July 9, 2012, as Ordinance 67-O-12, be and the same hereby are abated for the year 2015 by the amount of Seven Hundred Ninety-Two Thousand, Ninety-Six Dollars ($792,096.00). SECTION 2: That the City Manager, upon passage of this Resolution 113-R-15, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 67-O-12 and the accompanying Bond Order for the year 2015 in the amount of Seven Hundred Ninety-Two Thousand, Ninety-Six Dollars ($792,096.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 113-R-15 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 228 of 516 12/02/2015 114-R-15 A RESOLUTION Abating Taxes Levied for the Year 2015 Heretofore Levied to Pay Principal and Interest on Not to Exceed $12,700,000 General Obligation Bonds, Series 2013A, of the City of Evanston, Cook County, Illinois WHEREAS, on the 22nd day of July, 2013, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 84-O-13 entitled: An Ordinance providing for the issuance of one or more series of not to exceed $12,700,000 General Obligation Bonds, Series 2013A, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Two Hundred Twenty-One Thousand, Two Hundred Seven Dollars ($221,207.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of General Obligation Bonds, Series 2013A, of the City of Evanston, Cook County, 229 of 516 114-R-15 ~2~ Illinois, passed July 22, 2013, as Ordinance 84-O-13, be and the same hereby are abated for the year 2015 by the amount of Two Hundred Twenty-One Thousand, Two Hundred Seven Dollars ($221,207.00). SECTION 2: That the City Manager, upon passage of this Resolution 114-R-15, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 84-O-13 and the accompanying Bond Order for the year 2015 in the amount of Two Hundred Twenty-One Thousand, Two Hundred Seven Dollars ($221,207.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 114-R-15 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 230 of 516 12/02/2015 115-R-15 A RESOLUTION Abating Taxes Levied for the Year 2015 Heretofore Levied to Pay Principal and Interest on Not to Exceed $30,000,000 General Obligation Bonds, Series 2013B, of the City of Evanston, Cook County, Illinois WHEREAS, on the 28th day of October, 2013, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 114-O-13 entitled: An Ordinance providing for the issuance of one or more series of not to exceed $30,000,000 General Obligation Refunding Bonds, Series 2013B, of the City of Evanston, Cook County, Illinois, for refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of One Million, Three Hundred Sixty-Eight Thousand, Five Hundred Twelve Dollars ($1,368,512.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of 231 of 516 115-R-15 ~2~ General Obligation Bonds, Series 2013B, of the City of Evanston, Cook County, Illinois, passed October 28, 2013, as Ordinance 114-O-13, be and the same hereby are abated for the year 2015 by the amount of One Million, Three Hundred Sixty-Eight Thousand, Five Hundred Twelve Dollars ($1,368,512.00). SECTION 2: That the City Manager, upon passage of this Resolution 115-R-15, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 114-O-13 and the accompanying Bond Order for the year 2015 in the amount of One Million, Three Hundred Sixty-Eight Thousand, Five Hundred Twelve Dollars ($1,368,512.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 115-R-15 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 232 of 516 12/02/2015 116-R-15 A RESOLUTION Abating Taxes Levied for the Year 2015 Heretofore Levied to Pay Principal and Interest on Not to Exceed $13,000,000 General Obligation Bonds, Series 2014A, of the City of Evanston, Cook County, Illinois WHEREAS, on the 28th day of July, 2014, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 91-O-14 entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $13,000,000 General Obligation Corporate Purpose Bonds, Series 2014, of the City of Evanston, Cook County, Illinois, for capital improvement purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. and WHEREAS, there is available from other sources the amount of Two Hundred Twenty-Nine Thousand, Seven Hundred Twelve Dollars ($229,712.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of General Obligation Bonds, Series 2014A of the City of Evanston, Cook County, 233 of 516 116-R-15 ~2~ Illinois, passed July 28, 2014, as Ordinance 91-O-14, be and the same hereby are abated for the year 2015 by the amount of Two Hundred Twenty-Nine Thousand, Seven Hundred Twelve Dollars ($229,712.00). SECTION 2: That the City Manager, upon passage of this Resolution 116-R-15, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 91-O-14 and the accompanying Bond Order for the year 2015 in the amount of Two Hundred Twenty-Nine Thousand, Seven Hundred Twelve Dollars ($229,712.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 116-R-15 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 234 of 516 12/02/2015 110-R-15 A RESOLUTION Abating Taxes Levied for the Year 2015 Heretofore Levied to Pay Principal and Interest on Not to Exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2015A, of the City of Evanston Cook County, Illinois WHEREAS, on the 12th day of October 2015, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 124-O-15 entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2015A and one or more series of not to exceed $11,475,000 General Obligation Refunding Bonds, Series 2015B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. and WHEREAS, there is available from other sources the amount of Four Hundred Fourteen Thousand, Six Hundred Ten Dollars ($414,610) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: 235 of 516 110-R-15 ~2~ SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Eleven Million Four Hundred Seventy-Five Thousand Dollars ($14,000,000.00) General Obligation Bonds, Series 2015A, of the City of Evanston, Cook County, Illinois, passed October 12, 2015, as Ordinance 124-O-15, be and the same hereby are abated for the year 2015 by the amount of Four Hundred Fourteen Thousand, Six Hundred Ten Dollars ($414,610). SECTION 2: That the City Manager, upon passage of this Resolution 106-R-15, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 124-O-15 and the accompanying Bond Order for the year 2015 in the amount of Four Hundred Fourteen Thousand, Six Hundred Ten Dollars ($414,610). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 106-R-15 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor 236 of 516 110-R-15 ~3~ Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 237 of 516 12/02/2015 106-R-15 A RESOLUTION Abating Taxes Levied for the Year 2015 Heretofore Levied to Pay Principal and Interest on Not to Exceed $11,475,000 General Obligation Corporate Purpose Bonds, Series 2015B, of the City of Evanston Cook County, Illinois WHEREAS, on the 12th day of October 2015, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 124-O-15 entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2015A and one or more series of not to exceed $11,475,000 General Obligation Refunding Bonds, Series 2015B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. and WHEREAS, there is available from other sources the amount of One Million, Two Hundred Fifty-Two Thousand, Six Hundred Seventy-Seven Dollars ($1,252,677) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: 238 of 516 106-R-15 ~2~ SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Eleven Million Four Hundred Seventy-Five Thousand Dollars ($11,475,000.00) General Obligation Bonds, Series 2015B, of the City of Evanston, Cook County, Illinois, passed October 12, 2015, as Ordinance 124-O-15, be and the same hereby are abated for the year 2015 by the amount of One Million, Two Hundred Fifty-Two Thousand, Six Hundred Seventy-Seven Dollars ($1,252,677). SECTION 2: That the City Manager, upon passage of this Resolution 106-R-15, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 124-O-15 and the accompanying Bond Order for the year 2015 in the amount of One Million, Two Hundred Fifty-Two Thousand, Six Hundred Seventy-Seven Dollars ($1,252,677) SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 106-R-15 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor 239 of 516 106-R-15 ~3~ Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 240 of 516 For City Council meeting of December 14, 2015 Item A9 Business of the City by Motion: Revision to Street Cleaning Schedule For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager James Maiworm, Infrastructure Maintenance Bureau Chief Johanna Leonard, Economic Development Manager Subject: Revision of Street Sweeping Schedule Date: November 13, 2015 Recommended Action: The Parking & Transportation Committee and staff recommend revising the City’s street sweeping schedule in order to encourage compliance, ensure the streets are cleaned of seasonal organic matter, and create clearer communication to residents, visitors, and workers. Funding Source: Not applicable. Discussion: On November 23, 2015, the Administration and Public Works Committee discussed changes to the street cleaning schedule to facilitate the creation of signage throughout Evanston that provided greater clarity on the days of the week within a month that streets would be swept. The item was held until the December 14, 2015 meeting to permit additional discussions with Infrastructure Maintenance Bureau Chief, James Maiworm on the street cleaning needs of various neighborhoods in Evanston. The City’s current street sweeping schedule breaks out two types of streets that are swept: 1) streets that offer parking on only one side of the street and 2) streets that offer parking on both sides of the street. Streets that offer parking on one side of the street are swept once a month on a specific day of the month (e.g. third Monday, fourth Monday, etc.); streets that offer parking on two sides of the street are swept every three weeks on the same day of the week (e.g. Tuesday, Wednesday, etc.). The current street sweeping schedule is from April 1 through November 30. In the case of streets that offer parking on two sides, in order to determine which date the street will be cleaned, one has to look at a printed schedule to determine the date every three weeks that the street will be swept. Unfortunately, the signs for the street sweeping on two-sided streets do not indicate dates, but do indicate the day of the week the street will be swept. For example, street signs on two-sided parking streets might Memorandum 241 of 516 indicate street sweeping occurs on Thursdays on one side of the street and Fridays on the other, however the street sweeping only happens every third week. This information is not communicated on the signs and it is therefore the responsibility of the person parking to determine if that particular Thursday or Friday falls on a date on which street sweeping will occur. Staff examined potential shifts in the street sweeping schedule to address the confusion over what is communicated in the signs as well as a need to clean more often when significant organic matter accumulates at the end of the fall and after a winter of snow. Staff developed a proposed revision to the schedule that includes: • Sweeping each side of two-sided parking streets once a month instead of every three weeks. Therefore it can be easily communicated that street sweeping happens on a specific day of the week (i.e. third Tuesday, fourth Friday, etc.) • Expanding the season for sweeping from April 1 through November 30 to March 1 through December 15. This provides extra time at both ends of the season for cleaning. • Sweeping would occur through the fourth week of the month, additional “fifth” days of the month could be used for specially scheduled targeted additional sweeping work throughout Evanston. These locations would include a “special” posting for additional cleanings. Additionally, signs have been developed to better reflect these potential changes. The discussion of the change of signs and schedule occurred at the October 12, 2015 City Council meeting. The PowerPoint from that meeting provides examples of the proposed signs. Additional changes to signs were suggested at that meeting and are attached to this memorandum. According to City Code, 10-4-12. – Street Cleaning, any changes to the schedule of the street sweeping must be approved by the Administration and Public Works Committee: “To facilitate the cleaning of streets within the City, signs giving notice of the street cleaning schedule shall be posted on streets or portions thereof by the City Manager or his/her designee. Where such signs are posted, it is a violation of this Section to park a vehicle on the days and between the times specified on the signs. Any changes to the street cleaning schedule must be approved by the administration and public works committee.” Links to Documents of Interest: -Current Street Sweeping Schedule – one-sided parking -Current Street Sweeping Schedule – two-sided parking -Powerpoint Highlighting Proposed Changes (October 12, 2015) Legislative History: The Parking & Transportation Committee considered this matter at its October 28, 2015 meeting and voted unanimously to recommend to the Administration and Public Works Committee revisions to the schedule. Attachments: Revised Street Cleaning/Snow Removal Signs 242 of 516 No Parking Regulations After 4-inch Snowfall Odd Dates 8am–6pm Street Cleaning Snow Emergency Information: Call 311 March 1–Dec 15 3rd Thursday of Month 9am–1pm 243 of 516 No Parking Regulations After 4-inch Snowfall Odd Dates 8am–6pm Street Cleaning Snow Emergency Information: Call 311 March 1–Dec 15 3rd Thursday of Month 12pm–4pm 244 of 516 March 1–Dec 15 1st & 3rd Thurs. of Month 4–7am After 2-inch Snowfall 11pm–6am Snow Route No Parking Regulations Information: Call 311 Street Cleaning 245 of 516 For City Council meeting of December 14, 2015 Item A10 Ordinance 166-O-15: Amending Snow Emergency Parking Restrictions For Introduction & Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager James Maiworm, Infrastructure Maintenance Bureau Chief Johanna Leonard, Economic Development Manager Subject: Adoption of Ordinance 166-O-15 - Amending City Code to Allow Snow Emergency Parking Restrictions Throughout the Year During Snow Emergencies Date: December 7, 2015 Recommended Action: Staff recommends adoption of Ordinance 166-O-15, which will amend the City Code to allow snow emergency parking restrictions throughout the year during snow emergencies. Staff recommends suspension of the rules in order to finalize rules for snow emergency to be conveyed on new street signage that will be in development in December 2015/January 2016. Funding Source: Not applicable. Summary: The City’s Code, Section 10-4-13 addresses snow emergency parking restrictions. A snow emergency can be declared following the accumulation of four inches (4”) of snow within a 24-hour period, or may be declared by the City Manager, or his/her designee. The City Code also goes on to stipulate that snow emergency parking restrictions may only occur from December 1 through March 31. Once a snow emergency has been declared, parking is prohibited on certain sides of the street depending on the particular date the snow emergency has started and the length of City snow removal operations. Staff proposes removal of the language that stipulates a range of dates for calling a snow emergency in order to provide flexibility in the event there is a snow event that produces accumulation of snow outside of the date range identified in the City Code’s date range. Attachments: -Ordinance 166-O-15 Memorandum 246 of 516 12/3/2015 166-O-15 AN ORDINANCE Amending City Code Subsection 10-4-13(D)(2) to Allow Snow Emergency Parking Restrictions Throughout the Year During Declared Snow Emergencies NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Subsection 10-4-13(D)(2) of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (2) Snow Emergency Parking Restrictions. On all streets within the City limits, other than designated snow routes, where signs have been erected giving notice thereof, and when a snow emergency has been declared as defined in Subsection (C) of this Section, parking is hereby prohibited from December 1 through March 31 on the even numbered side of the street on even dates of the month and on the odd numbered side of the street on odd dates of the month between the hours of eight o'clock (8:00) A.M. and six o'clock (6:00) P.M. the following day, a period of thirty four (34) hours. SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect 247 of 516 166-O-15 ~2~ without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2015 Adopted: _________________, 2015 Approved: ___________________________, 2015 ________________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Approved as to form: ________________________________ W. Grant Farrar, Corporation Counsel 248 of 516 Page 1 of 2 For City Council meeting of December 14, 2015 Item A11 Ordinance 115-O-15: Sale of Used Copiers For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Director of Administrative Services Jose Calderon, Information Technology Division Manager Subject: Ordinance 115-O-15: Authorizing the Sale of Used Copiers owned by the City of Evanston Date: December 1, 2015 Recommended Action: Staff recommends City Council adoption of ordinance 115-O-15 authorizing the sale of used copiers to Arcoa Group/Midwest Copier Exchange, 3300 Washington St., Waukegan, IL 60085 for $1,975. Funding Payment will be credited to Revenue Account: 1932.56045 Summary: On October 12, 2015 the City Council authorized the City Manager to execute a contract for the Copier Purchase and Maintenance Service (RFP 15-02) with the Chicago Office Technology Group (COTG) in the amount of $143,732 to purchase replacement printers and copiers throughout the City of Evanston. Of the 33 copiers being replaced, 24 are owned by the City of Evanston, and 9 are leased from COTG. Leased copiers will be shipped and returned to the vendor. COTG was not interested in purchasing any of the 24 copiers owned by the City of Evanston. Because of this, staff reached out to Midwest Copier Exchange and obtained a quote to sell them the 24 copiers for $1,975. The copiers being replaced have reached the end of their serviceable life from the manufacturer and have required constant repair by third-party support. Staff researched several options for disposing of copiers including online auction websites. Selling to Midwest Copier Exchange was determined to be the most efficient and effective as the cost shipping the old copiers would be more than their auction resale price. Memorandum 249 of 516 Page 2 of 2 Attachments Ordinance 115-O-15 Purchase Quote 250 of 516 11/17/2015 115-O-15 AN ORDINANCE Authorizing the Sale of Used Copiers Owned by the City of Evanston WHEREAS, the City Council of the City of Evanston (the “City”) has determined it is no longer necessary, practical, or economical, nor in the best interests of the City, to retain ownership of 24 used copy machines that have far surpassed their useful life; and WHEREAS, the copiers are estimated to have a total value of $3,000 and described in Exhibit A with the model numbers and copier names, which is attached hereto and incorporated herein by reference; and WHEREAS, the City Council has determined that it is in the best interests of the City to sell said surplus copiers to the highest bidder, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-3-(B) of the Evanston City Code of 2012, as amended, the City Council hereby authorizes and directs the City Manager to sell the aforementioned surplus copiers, upon terms and conditions deemed reasonable, necessary, and in the best interests of the City, to Midwest Copier Exchange for the sale of price of $1,975.00. 251 of 516 115-O-15 ~2~ SECTION 3: Upon payment of the sale price, the City Manager is hereby authorized to convey evidence of ownership of aforesaid surplus copiers to Midwest Copier Exchange. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced:_________________, 2015 Adopted:___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 252 of 516 115-O-15 ~3~ EXHIBIT A LIST OF COPIERS TO BE SOLD Make Model Serial # RICOH Aficio MP 2000L / RICOH L7087240019 RICOH Aficio MP 4000 M5595100266 RICOH Aficio MP 6000 M9295100371 RICOH Aficio SP LD260 T372M800036 LANIER LD155V K6080100078 LANIER LD320DL L7087140316 LANIER LD320DL L7087140337 LANIER LD320DL L7087240004 LANIER LD320DL L7087140612 LANIER LD320DL L7087140181 LANIER LD320DL L7086940270 LANIER LD320DL L7087040007 LANIER LD320DL L7087040217 RICOH MP 3350 M6395200332 LANIER MP 3350/LD433 M6395100524 LANIER MP 3350/LD433 M6395100866 LANIER MP 3350/LD433 M6395100765 LANIER MP 3350/LD433 M6395100861 LANIER MP 3350/LD433 M6395100858 LANIER MP 3350/LD433 M6395100858 LANIER MP 3350/LD433 M6395100556 LANIER MP 3350B/LD433B M6395200077 LANIER MP 4000/LD040 M5595100402 LANIER pro 906EX V0881200567 253 of 516 ARCOA GROUP City of Evanston PROPOSAL OF TRANSPORT AND ELECTRONIC WASTE IT SERVICES These pages contain a new solution for The City of Evanston in securely managing I.T. Assets. Carlos Carrillo ITAD Consultant 254 of 516 Page 1 of 5 345 Lakewood Avenue Waukegan, Illinois 60085 SCOPE of Work ARCOA Group (“ARCOA”) proposes a comprehensive IT asset disposition (ITAD) program to The City of Evanston. (“THE CITY OF EVANSTON”), effectively managing and maximizing the value of all of your end-of-use electronic assets in a manner acceptable to THE CITY OF EVANSTON . All assets will be managed in compliance with all local, state, federal laws and R2 certification standards. I. Scope of Services A. ARCOA will collect end of use IT assets and e-waste from THE CITY OF EVANSTON’s designated locations, with the security of ARCOA logistics, in order to eliminate any chain of custody concerns, unless otherwise agreed upon by ARCOA Group and THE CITY OF EVANSTON. B. ARCOA will provide the materials needed for packing, (i.e.: pallets, cubic yard boxes, shrink wrap) and equipment necessary to load pallets and boxes, (i.e.: pallet jacks, hand trucks etc…). C. Electronic assets received by ARCOA will be handled in accordance with R2, ISO 14001, OHSAS 18001 Certifications and EPA environmental health and safety laws and certification standards. D. ARCOA will work with THE CITY OF EVANSTON’s Management Team to identify and incorporate best practices based on THE CITY OF EVANSTON’s success of past events, likes and dislikes of former e-waste programs to ensure a successful e-waste program. E. Data sensitive material will be handled in accordance with R2 Certification standards resulting in Data Destruction to National Institute of Standards and Technology standards (NIST), and render equipment unusable or otherwise destroyed. II. Asset Recycling Program Assets that are determined to not have resale value will be processed via de-manufacturing. We are a certified bulk processor and maintain R2, ISO 14001 certifications and EPA registration. We choose to de-manufacture the material as opposed to shredding which further allows us to maximize the value of each commodity. All hard drives and other data sensitive equipment are put through a degaussing process (NIST and HIPAA compliant) and each piece of equipment is sorted by type of material and then de-manufactured down to raw commodities to be sold to audited consumers. We do not sell whole units, unless specified as re-marketable. A. All items will be processed at our company owned, R2 Certified, facility to ensure comprehensive risk management and proper end of life processing. B. ARCOA will provide certified electronic recycling services to THE CITY OF EVANSTON to the standard of the R2 certified recycling platform. Recycling services will include: sorting of all assets, de-manufacturing and recovery of commodities (i.e. circuit boards, metals, plastics, cords, etc.). 255 of 516 Page 2 of 5 345 Lakewood Avenue Waukegan, Illinois 60085 C. All equipment with data storage received by ARCOA will be processed in accordance with the R2 standard and will ultimately be wiped or rendered unusable and otherwise destroyed accordingly. D. A certificate of destruction and recycling will be provided to THE CITY OF EVANSTON for all items recycled at the end of the month in which the items were recycled. E. All items requiring “make, model and serial number” will be listed accordingly (Optional service, see price matrix). F. Current items that ARCOA agrees to pay THE CITY OF EVANSTON are subject to review and are as follows: PC’s, LCD monitors, laptops and servers. Prices that ARCOA agrees to pay for these assets are defined in the price matrix below. a G. ARCOA will provide proof of zero tolerance landfill usage at THE CITY OF EVANSTON’s request. H. Recycling of materials outside of those listed in the price matrix under “Cost Items” will be recycled at no charge to THE CITY OF EVANSTON. I. Open door policy for planned or unannounced site audits of the ARCOA’s facility by THE CITY OF EVANSTON as requested. III. Service Request Process A. Request a Pick-Up THE CITY OF EVANSTON will notify their established Account Representative at ARCOA of their request for a pick-up, unless otherwise agreed upon scheduled service. ARCOA’s designated Account Representative will respond to The City of Evanston’s request within 24 hours. THE CITY OF EVANSTON will provide the total amount of itemized equipment and may “request” a day for the pick up to be completed. ARCOA, in our best efforts, will arrange for the pick up to be completed on the date requested or the next available option, most convenient to The City of Evanston and ARCOA. We always recommend providing as much notice as possible, to avoid delays in scheduling. Scheduled date of pick up is: UNKNOWN B. Receipt of assets After arriving at our processing facility located in Waukegan, IL, the first step is for your assets to be weighed in before they make their way to their new home or being de- manufactured for commodities. 1. Once assets are received, we weigh the load and then sort the material into two categories: Re-marketable and Recyclable 2. All recyclable material will go through standard recycling process in full compliance R2 certification (see “End of Life Recycling”). 3. All assets for re-marketing will go through standard protocol for such (see Re- marketing). 4. THE CITY OF EVANSTON will have access to our customer portal to track the status of each lot. 256 of 516 Page 3 of 5 345 Lakewood Avenue Waukegan, Illinois 60085 IV. Data & Asset Security A. ARCOA will provide the following Certificates: Certificate of Recycling B. ARCOA will provide the following reports within 30 days of receipt of assets. These reports will be sent out electronically at the time of competition, and then mailed to the designated The City of Evanston Contact. Bill of Lading for all pick up requests Lot Mass Balance Report for all pick-ups, which will provide a detailed breakdown of the types and weights of material collected. Downstream chain-of-custody reports are available to The City of Evanston at any time. V. General Instructions / Terms and Conditions A. ARCOA will adhere to The City of Evanston’s Safety and Security regulations. B. ARCOA will make arrangements with THE CITY OF EVANSTON’s Director of Transportation and Parking for Loading Dock scheduling. C. ARCOA will comply with all applicable Federal, State and Local Regulations D. ARCOA maintains, at all times, compliance to Federal and State Labor and Environmental Health and Safety regulations, R2 Certification, EPA Regulations as well as OSHA and OHSAS 18001 Health and Safety Labor regulations E. ARCOA has prepared a Certificate of Insurance Liability with The City of Evanston ’s Insurance Requirements – Please see attached document VI. Sustainability A. R2 defines focus materials, or materials that can pose environmental concern, and outlines how these materials should be managed to ensure environmental and worker safety. B. Prohibits the export of equipment and components containing focus materials to developing countries unless the transaction is legal under both the export and import countries’ laws and the receiving facility is state-of-the-art Export Policy ARCOA Group does utilize the international market place. We do so per R2 standards and only sell processed commodities that are ready for re-melt to recover the precious metals and other commodities. We do not export whole units unless items are approved for sale under our remarketing terms outlined above. Our down-stream consumers are audited by our upper management team annually via onsite audits at their facilities. 257 of 516 Page 4 of 5 345 Lakewood Avenue Waukegan, Illinois 60085 We work with refineries and consumers globally that guarantee that the material is properly handled. We do this to maximize asset value and recycle responsibly. Price Matrix Charge Equipment Cost / Revenue CRT Monitors ($15.00) Televisions ($25.00) Alkaline batteries ($0.75lb) Copier total Value – Based off of the copiers condition $2900 Service Cost / Revenue per Item Environmental Impact Report No Cost Data Sanitation No Cost End-of-life recycling No Cost Full Asset Audit (Make, Model, Serial # Included) Per item ($10.00) Audit (Make, Model, Serial #) ($6.00) Data Tape Destruction ($5.00) Asset Re-marketing Revenue Share (THE CITY OF EVANSTON ./ ARCOA) 50% / 50% Logistics per Location Cost / Revenue per Item Per location (Estimate based of off 13 locations) ($650) Estimate ($50) Per copier (Estimate based of off 11 copiers) ($275) Estimate ($25) Total logistics Estimated cost ($925) You will be a cut a check for the remaining balance of the copier pick-ups. Copiers must have an elevator access or be on flat ground. If we need a stair climber for any locations we charge $150 to bring out the stair climber and $10 per stair. Key Personnel 258 of 516 Page 5 of 5 345 Lakewood Avenue Waukegan, Illinois 60085 1) Carlos Carrillo - Primary Contact ITAD Consultant/ Account Manager (ccarrillo@arcoausa.com/224-214-3019) 9 years in Electronics Sales, Service and Asset Management 10 years in Sales/Customer Service 2) Jeff Datkuliak (jdatkuliak@arcoausa.com/224-214-3012) Vice President of Corporate Development 12 years of experience in recycling services Specializing in managing environmental risk & proper processing Corporate Asset Management Workload: ARCOA employs over 70 staff members with a fully owned and operated logistics fleet. We have over 200,000 square feet of processing space. Our business model is designed to meet the criteria set forth by our customers and therefore our availably is ample. ARCOA has grown experientially, within the past 4 years alone, because of this business model, and will continue to grow to fit the needs of our current and future customers. _________________________ _________________________ The City of Evanston ARCOA Group 259 of 516 For City Council Meeting of December 14, 2015 Item A12 Ordinance 159-O-15: Authorizing the Sale of a Surplus Fleet Vehicle For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Acting Director of Administrative Services Rickey A. Voss, Interim Manager of Fleet Services Subject: Ordinance 159-O-15, Sale of Surplus Property Fleet Vehicles Date: November 24, 2015 Recommended Action: Staff recommends that City Council adopt Ordinance 159-O-15 which directs the City Manager to offer the sale of vehicles owned by the City through public auction. These auctions include venues such as America’s Auto Auction and/or other live auctions, as well as other online auctions as these vehicles become available. Summary: The Fleet Services Division typically participates in two to three vehicle and equipment auctions per year in the Northern Illinois area. The auctions are provided on behalf of America’s Auto Auction, 14001 S. Karlov Avenue, Crestwood, Illinois 60554. America’s Auto Auction is the Northwest Municipal Conference Suburban Purchasing Cooperative’s “bid winner” for auction services for member municipalities. This request authorizes the Fleet Services Division of the Administrative Services Department to sell the vehicles listed in the table below through Northwest Municipal Vehicle Auction sponsored by America’s Auto Auction or any subsequent online internet auction to the highest bidder. All net proceeds from the auction will be credited to account number 7780.56065, “Sale of Surplus Property.” Memorandum 260 of 516 SURPLUS FLEET VEHICLES/EQUIPMENT Cost Center Department Vehicle # Vehicle Make Vehicle Model Year V.I.N. # Overall Condition L.T.D. Miles 2225 E.P.D. SOCIAL SERVICES 80 Ford C.V. 2009 2FAHP71V39X105041 Totaled 55,359 2315 E.F. & L.S.S. 313 Pierce Lance 1991 4P1CT02G5MA000730 Very Poor 78,926 7115 PUBLIC WORKS AGENCY 927 Ford LT8000 1995 1FDZY82E0SVA19690 Poor 60,481 Attachments: Ordinance 159-O-15: Authorizing the Sale of a Surplus Fleet Vehicle Owned by the City of Evanston (Northwest Municipal Vehicle Auction) 261 of 516 11/23/2015 159-O-15 AN ORDINANCE Authorizing the Sale of Surplus Fleet Vehicles Owned by the City of Evanston (Northwest Municipal Vehicle Auction) WHEREAS, the City Council of the City of Evanston (the “City”) has determined it is no longer necessary, practical, or economical, nor in the best interests of the City, to retain ownership of a certain surplus fleet vehicle that has a value in excess of one thousand five hundred dollars ($1,500.00) and is described in Exhibit A, which is attached hereto and incorporated herein by reference; and WHEREAS, the City Council has determined that it is in the best interests of the City to sell said surplus fleet vehicle to the highest bidder, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-3-(B) of the Evanston City Code of 2012, as amended, the City Council hereby authorizes and directs the City Manager to sell the aforementioned surplus fleet vehicle, upon terms and conditions deemed reasonable, necessary, and in the best interests of the City, to the highest bidder at America’s Auto Auctions, the Northwest Municipal Conference Suburban Purchasing Cooperative’s “bid winner” for auction services for member municipalities to be held on or around Tuesday, January 19, 2016 at the Manheim Arena located at 14001 S. Karlov Avenue, Crestwood, Illinois 60554, or at any subsequent America’s 262 of 516 159-O-15 ~2~ Auto Auctions Services online auction. SECTION 3: Upon payment of the price indicated by the America’s Auto Auction Services, the City Manager is hereby authorized to convey evidence of ownership of aforesaid surplus fleet vehicle to the America’s Auto Auction Service. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced:_________________, 2015 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 263 of 516 159-O-15 ~3~ EXHIBIT A SURPLUS FLEET VEHICLES/EQUIPMENT Cost Center Department Vehicle # Vehicle Make Vehicle Model Year V.I.N. # Overall Conditio n L.T.D. Miles 2285 E.P.D. YOUTH SERVICES 80 Ford C.V. 2009 2FAHP71V39X105041 Totaled 55,359 2315 E.F. & L.S.S. 313 Pierce Arrow 1991 4P1CTO2G5MA000730 Very Poor 78,815 2265 PUBLIC WORKS AGENCY 927 Ford 1995 1FDZY820SVA19690 Poor 60,481 264 of 516 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, December 14, 2015 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I.CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN TENDAM, CHAIR II.APPROVAL OF REGULAR MEETING MINUTES OF NOVEMBER 23, 2015 III.ITEMS FOR CONSIDERATION (P1) . Approval of Vacation Rental License for 1890 Maple Avenue, Unit # 404E City staff recommends approval of a vacation rental license for a guest apartment in the E2 Apartments, Unit #404E for the property located at 1890 Maple Avenue. For Action (P2) Ordinance 161-O-15, granting a Special Use for a Commercial Indoor Recreation Facility, North Shore Athletics, at 614 Dempster Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 161-O-15 granting special use approval for a Commercial Indoor Recreation facility, North Shore Athletics, at 614 Dempster Street in the B2 Business District and oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Suspension of the Rules is requested for Introduction and Action by City Council on December 14, 2015. . For Introduction and Action (P3) Ordinance 154-O-15, Zoning Ordinance Text Amendment – Addition of Rentals to the Automobile and Recreational Vehicle Sales Use The Plan Commission and staff recommend adoption of the Zoning Ordinance Text Amendment to add Rentals to the Automobile and Recreational Vehicle Sales Use and update “Automobile” to “Motor Vehicle”. The proposed amendment will ensure that motor vehicle and truck rental uses are accounted for within the Zoning Code and allowed in the same manner as motor vehicle and recreational vehicle sales uses. . For Introduction 265 of 516 Planning & Development Committee Meeting Agenda Page 2 of 2 December 14, 2015 (P4) Ordinance 165-O-15, Zoning Ordinance Text Amendment – Modifications to Which Structures and Surfaces are Included in the Calculation of Maximum Impervious Surface Coverage and Building Lot Coverage Regulations The Plan Commission and staff recommend adoption of the Zoning Ordinance Text Amendment to modify which deck structures and surfaces are included in the calculation of maximum impervious surface coverage and building lot coverage calculations. . For Introduction IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 266 of 516 Planning & Development Committee Meeting Minutes of November 23, 2015 7:15 p.m. Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, J. Grover, D. Holmes, A. Rainey, M. Tendam, D. Wilson, M. Wynne STAFF PRESENT: S. Flax, M. Masoncup, M. Muenzer, B. Newman PRESIDING OFFICIAL: Ald. Tendam I. DECLARATION OF QUORUM A quorum being present, Chair Tendam called the meeting to order at 7:15 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF OCTOBER 26 2015 Ald. Rainey moved to approve the minutes of the October 26, 2015 meeting, seconded by Ald. Holmes. The Committee voted unanimously 7-0 to approve the October 26, 2015 minutes. III. ITEMS FOR CONSIDERATION (P1) Resolution 117-R-15 , 1030 Forest Avenue Subdivision Staff recommends adoption of Resolution 117-R-15 to grant approval of the proposed subdivision of the property located at 1030 Forest Avenue from one lot into two lots. For Action Ald. Wynne moved approval, seconded by Ald. Fiske. The Committee voted unanimously 7-0 to approve Resolution 117-R-15. (P2) Ordinance 157-O-15, granting a Special Use for a Commercial Indoor Recreation Facility, 9 Round Fitness, at 1706 Central Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 157- O-15 granting special use approval for a Commercial Indoor Recreation facility, 9 Round Fitness, at 1706 Central Street in the B1a Business District and oCSC Central Street Overlay District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Suspension of the Rules is requested for Introduction and Action on November 23, 2015. For Introduction and Action Ald. Fiske moved to introduce and take action on Ordinance 157-O-15, seconded by Ald. Grover. DRAFT – NOT APPROVED 267 of 516 Planning & Development Committee Meeting Page 2 of 2 Minutes of November 23, 2015 The Committee voted unanimously 7-0 to introduce and approve Ordinance 157-O-15. (P3) Ordinance 158-O-15, Granting an Amendment to a Special Use for a Daycare Center – Child, Little Green Tree House, at 2812-2814 Central Street Staff recommends adoption of Ordinance 158-O-15 to amend two conditions required by special use Ordinance 105-O-15 that granted approval for Daycare Center-Child at 2812-2814 Central Street in September 2015. The amendment preserves the intent of the conditions while providing clarity regarding the parking requirements that will be imposed on the tenant and special use operator, Little Green Tree House. Suspension of the Rules is requested for Introduction and Action on November 23, 2015. For Introduction and Action Ald. Fiske moved to introduce and take action on Ordinance 158-O-15, seconded by Ald. Holmes. The Committee voted unanimously 7-0 to introduce and approve Ordinance 158-O-15. Chair Tendam announced that this was Bobbie Newman’s last meeting and thanked her. Ms. Newman thanked the Committee for the honor to serve them. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT The meeting was adjourned at 7:19 p.m. Respectfully submitted, Bobbie Newman 268 of 516 For City Council meeting of December 14, 2015 Item P1 Business of the City by Motion – Vacation Rental License 1890 Maple Ave #404E For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Evonda Thomas-Smith, Director, Health & Human Services Department Ellyn Golden, Environmental Health Licensing Coordinator Subject: Vacation Rental License for 1890 Maple Avenue, Unit # 404E Date: December 3, 2015 Recommended Action: City staff recommends approval of a vacation rental license for a guest apartment, Unit #404E for the property located at 1890 Maple Avenue. Summary: Unit # 404E is located in the E2 Apartments at 1890 Maple Avenue, located on the west side of Maple Avenue at the corner of Emerson Street. The applicant proposes to operate a Vacation Rental, which will meet the following Standards and Procedures as required by ordinance 50-O-13: Standard 1. The proposed Vacation Rental will not cause a negative cumulative effect when its effect is considered in conjunction with the effect of other Vacation Rentals in the immediate neighborhood. Currently, there are no other licensed Vacation Rentals within the city, there is no negative cumulative effect. Standard 2. The Vacation Rental will not have a substantial adverse impact on the use, enjoyment, or property values of adjoining properties. The property (unit #404E) is part of a 356-unit multiple-family residential apartment building. The use of the proposed vacation rental unit will be similar in nature to other residential units within the building. Standard 3 The proposed Vacation Rental will comply with the rules and regulations contained herein. The application has complied thus far with all applicable rules and regulations, including notification of all property owners with 250’ of the subject property. Standard 4. The proposed Vacation Rental is not likely to have an adverse effect upon the public health, welfare, or safety. The subject property does not feature any open zoning or property standards violations. According to police records the property is not considered a nuisance premise. City staff is not aware of any issues specific to the site that could become concerns if the property operates as a Vacation Rental. Memorandum 269 of 516 Attachments: Vacation Rental License Applicaton Public Notice Aerial View of Property Copy of Vacation Rental Ordinance 50-O-13 270 of 516 271 of 516 272 of 516 12/3/2015 Google Maps https://www.google.com/maps/@42.051806,87.6858452,210m/data=!3m1!1e3 1/1 Imagery ©2015 DigitalGlobe, Sanborn, U.S. Geological Survey, Map data ©2015 Google 50 ft 273 of 516 274 of 516 275 of 516 276 of 516 277 of 516 278 of 516 279 of 516 280 of 516 281 of 516 282 of 516 For City Council meeting of December 14, 2015 Item P2 Ordinance 161-O-15: Commercial Indoor Recreation Facility, North Shore Athletics, at 614 Dempster Street For Introduction & Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 161-O-15, granting a Special Use for a Commercial Indoor Recreation Facility, North Shore Athletics, at 614 Dempster Street Date: December 3, 2015 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 161-O- 15 granting special use approval for a Commercial Indoor Recreation facility, North Shore Athletics, at 614 Dempster Street in the B2 Business District and oDM Dempster- Main Overlay District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Suspension of the Rules is requested for Introduction and Action by City Council on December 14, 2015. Summary 614 Dempster Street is located on the south side of Dempster Street, just east of the CTA and Metra tracks in the B2 Business District and the oDM Dempster-Main Overlay District. The property is surrounded by commercial uses within the Dempster Street corridor and is adjacent to the railway embankment. The one-story stand-alone building was previously occupied by Hand Me Downs: A Children’s Resale Store. The applicant has owned and operated Edgewater Athletic Club in Chicago for the last 13 years. He plans to operate North Shore Athletics, a small fitness studio, in the 2,000 square foot space in the front part of the stand-alone commercial building. There is a separate space in the rear of the building that the property owner currently uses for storage. The applicant plans to offer 45-minute fitness classes six times per day, with a half hour break between classes. Classes will use small weights, bands, and ropes for workouts. Personal training will occur when classes are not taking place. The facility will operate from 6am – 9pm on weekdays, and 7am – 6pm on weekends. The business will utilize Memorandum 283 of 516 two full-time employees and three to four part time independent trainers. There are four parking spaces at the rear of the property available for use. The applicant states background music that is not amplified will be played, but at a low level so that customers can hear direction from the trainers. Rubber flooring will be added, and a second bathroom may be added if required. No exterior modifications will be made to the building other than signage. City staff has received inquiries about the proposal, but has not received any objections to the business in question. Neighborhood Benefit The neighborhood will benefit from a new business that fulfills the need in the community. The proposed business will also occupy a vacant commercial space within the Dempster Street corridor. Comprehensive Plan The Evanston Comprehensive General Plan encourages the use of vacant spaces along existing commercial corridors to enhance the vibrancy of business districts. Legislative History November 17, 2015: The ZBA unanimously recommended approval of the special use for a Commercial Indoor Recreation facility with the following conditions: 1. Hours of operation shall not exceed 6am – 9pm, seven days a week. 2. Employees cannot park on the street. 3. Substantial compliance with the documents and testimony on record. Attachments Proposed Ordinance 161-O-15 November 17, 2015 ZBA Meeting Minutes ZBA Findings November 17, 2015 ZBA Packet – http://www.cityofevanston.org/assets/ZBA-packet-20151117.pdf 284 of 516 11/12/2015 161-O-15 AN ORDINANCE Granting a Special Use Permit for a Commercial Indoor Recreational Facility Located at 614 Dempster Street in the B2 Business and the oDM Dempster-Main Overlay Districts (“North Shore Athletics”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on November 17, 2015, pursuant to proper notice, to consider case no. 15ZMJV-0096, an application filed by Derek DeLapp, lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 614 Dempster Street (the “Subject Property”) and located in the B2 Business and oDM Dempster-Main Overlay Districts, for a Special Use Permit to establish, pursuant to Subsections 6-9-5-3 and 6- 15-14-7 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Commercial Indoor Recreational Facility, “North Shore Athletics,” on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Commercial Indoor Recreational Facility met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of December 14, 2015, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 15ZMJV-0096; and 285 of 516 161-O-15 ~2~ WHEREAS, at its meeting of December 14, 2015, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Commercial Indoor Recreational Facility on the Subject Property as applied for in case no. 15ZMJV-0096. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Hours of Operation: The Applicant shall operate the Commercial Indoor Recreational Facility authorized by this ordinance only between the hours of 6:00 a.m. and 9:00 p.m. on any given day. C. Employee Parking: Employees shall not park on residential streets during hours of operation. D. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. 286 of 516 161-O-15 ~3~ SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2015 Adopted:___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 287 of 516 161-O-15 ~4~ EXHIBIT A LEGAL DESCRIPTION THAT PORTION OF LOTS 4 AND 5 IN THE RESUBDIVISION OF NORTH 175 FEET OF BLOCK 1 IN SNYDER’S ADDITION TO EVANSTON, BOUNDED AND DESCRIBED AS FOLLOWS: COMMENCING ON THE NORTH LINE OF SAID LOTS AT A POINT 50 FEET EAST OF THE RIGHT OF W AY OF CHICAGO AND NORTHWESTERN RAILROAD, MEASURED AT RIGHT ANGLES TO THE EAST LINE OF SAID RIGHT OF W AY, RUNNING THENCE SOUTH ON A LINE PARALLEL TO SAID 50 FEET EASTWARDLY OF SAID RIGHT OF W AY TO THE SOUTH LINE OF SAID LOT 4, THENCE EAST ON THE SOUTH LINE OF LOT 4 TO THE EAST LINE OF SAID LOT 4, THENCE NORTH ON THE EAST LINE THEREOF, A DISTANCE OF 128 FEET TO THE NORTH LINE THEREOF, THENCE W EST ON THE NORTH LINE OF SAID LOTS 4 AND 5 TO THE POINT OF BEGINNING IN COOK COUNTY, ILLINOIS. PIN: 11-19-105-001-0000 COMMONLY KNOWN AS: 614 Dempster Street, Evanston, Illinois. 288 of 516 Page 1 of 2 Zoning Board of Appeals APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, November 17, 2015 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Matt Rodgers, Myrna Arevalo, Mary Beth Berns, Mary McAuley, Scott Gingold, Violetta Cullen Members Absent: Andrew Gallimore Staff Present: Melissa Klotz Chair: Matt Rodgers Declaration of Quorum With a quorum present, Chair Rodgers called the meeting to order at 7:00 pm. Approval of Minutes The minutes from the November 3, 2015 Zoning Board of Appeals meeting were motioned for approval by Ms. Berns and seconded by Ms. McAuley. The motion was approved 4-0 with two abstentions. New Business 614 Dempster Street ZBA 15ZMJV-0096 Derek DeLapp, lessee, applies for a special use permit for a Commercial Indoor Recreation Facility, North Shore Athletics, at 614 Dempster Street. 614 Dempster Street is located in the B2 Business District and the oDM Dempster-Main Overlay District, which requires a special use permit for a Commercial Indoor Recreation Facility to operate (Zoning Code Section 6-9-3-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Derek DeLapp, operator, explained the proposal: Small boutique fitness training center Been in fitness industry for +30 years Currently own Edgewater Athletic Club (since 2002) and have expanded two times during that period Offer small group classes including yoga, circuit training, stretching, light weights, etc. 6 classes per day of 4-6 people. Popular classes will be capped at 12 people 30 minute classes plus warm up/cool down Hours of operation 6:15am – 7:45pm for classes; close at 9pm 30 minute breaks between classes Stand-alone brick building with train tracks immediately abutting on one side, so noise won’t be an issue No dropping of large weights. Use small weights only, and floors will have mats Need 60 members to join in the first 3 months, anticipate 125-130 members at capacity Ample street parking 2 full-time employees and 2-4 part-time independent contractors (maximum 2 employees per shift) 3-4 parking spaces on site dedicated for this use Most employees live within walking distance and will not drive to work 289 of 516 Page 2 of 2 Zoning Board of Appeals Open for individual training when classes are not in session No exterior changes proposed No food or merchandise planned at this time Ms. McAuley asked if the back space of the building could be leased to someone else in the future or if this business hopes to eventually expand into that space, and the applicant responded that the back area is used for personal storage by the property owner. There is no current plan to lease that space to anyone else nor for this use to expand into that space. Chair Rodgers asked if the building will need sprinklers, and the applicant responded that he has requested a waiver on that requirement from the Fire Department. The waiver is currently under review. The ZBA entered into deliberations. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Mr. Gingold motioned for approval of the proposal with the following conditions: 1. Hours of operation shall not exceed 6am – 9pm, seven days a week. 2. Employees cannot park on the street. 3. Substantial compliance with the documents and testimony on record. The motion was seconded by Ms. Cullen, and unanimously approved. The meeting was adjourned at 7:30pm. 290 of 516 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on November 17, 2015, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 6-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 6-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 6-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 6-0 Case Number: 15ZMJV-0096 Address or Location: 614 Dempster Street Applicant: Derek DeLapp Proposed Special Use: Commercial Indoor Recreation, North Shore Athletics 291 of 516 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 6-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 6-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 6-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 6-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 6-0 and, based upon these findings, and upon a vote __6__ in favor & __0__ against Recommends to the City Council _____ approval without conditions _____ denial of the proposed special use __x__ approval with conditions specifically: 1. Hours of operation shall not exceed 6am – 9pm, seven days a week. 2. Employees cannot park on the street. 3. Substantial compliance with the documents and testimony on record. Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ____ ___X___ Myrna Arevalo __X__ ____ ___X___ Scott Gingold __X__ ____ ___X___ Matt Rodgers __X__ ____ ___X___ Violetta Cullen __X__ ____ _______ Andrew Gallimore _____ ____ ___X___ Mary McAuley __X__ ____ 292 of 516 For City Council meeting of December 14, 2015 Item P3 Ordinance 154-O-15: Addition of Rentals to the Motor Vehicle Use Zoning Ordinance For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Subject: Ordinance 154-O-15, Zoning Ordinance Text Amendment – Addition of Rentals to the Automobile and Recreational Vehicle Sales Use 15PLND-0097 Date: November 30, 2015 Recommended Action: The Plan Commission and staff recommend adoption of the Zoning Ordinance Text Amendment to add Rentals to the Automobile and Recreational Vehicle Sales Use and update “Automobile” to “Motor Vehicle”. The proposed amendment will ensure that motor vehicle and truck rental uses are accounted for within the Zoning Code and allowed in the same manner as motor vehicle and recreational vehicle sales uses. Background Automobile and Recreational Vehicle Sales is currently a permitted use in the C2 Commercial District and the I2 Industrial District. The Zoning Ordinance does not include a definition of the use. As explained in the C2 District’s purpose statement, Section 6-10-4-1 of the Zoning Code, uses such as Automobile and Recreational Vehicle Sales were placed in these districts due to their inherent nature which may create substantial negative impacts when located close to residential areas. Automobile and truck leasing/rental has gained popularity with all automobile dealerships now offering vehicles for lease. There are also several establishments such as Enterprise, Hertz and U-Haul that offer only vehicles for lease/rental. While there are a number of locations within Evanston that rent automobiles or trucks, this use is not specifically addressed within the Zoning Code. Currently, if a proposed use proposes to sell and lease/rent vehicles, such establishment is categorized as Automobile and Recreational Vehicle Sales use. If however, an establishment proposed to only lease/rent vehicles (such as U-Haul truck rental or Enterprise rent-a-car) such use has been in the past classified as Retail Service Establishment, despite the fact that Memorandum 293 of 516 such establishments operate and have the same impact as a typical automobile sales establishment. Proposal Overview During the Plan Commission public hearing, several suggestions were made to staff’s proposed text amendment. Commissioners noted that it was important to recognize that while both vehicles sales and rentals often take place in the same location, they may also operate separately. Also noted was the need to make sure all vehicle types were taken into account. As such, staff is proposing the following updates to the Code as they relate to vehicle sales and rental: Exchanging the word “automobile” for “motor vehicle”, which is defined in Section 6-18- 3. Definitions, in the noted sections below. Adding a reference of “rental” vehicle operations to the currently listed automobile and recreational vehicle sales use described in the Purpose Statement of the C2 Commercial District: 6-10-4-1. Purpose Statement The C2 commercial district is intended to provide suitable locations for general business and commercial activities including automobile motor vehicle and recreational vehicle sales, rental and services and other similar establishments that, due to their inherent nature, may create substantial negative impacts when located close to residential areas. As Automobile and Recreational Vehicle Sales are permitted by right within the C2 and I2 zoning districts, staff is proposing the following updates to Section 6-10-4-2. Permitted Uses for the C2 Commercial District as well as Section 6-14-3-2. Permitted Uses for the I2 General Industrial District: 6-10-4-2. Permitted Uses Automobile Motor Vehicle and recreational vehicle sales and/or rental. 6-14-3-2. Permitted Uses Automobile Motor Vehicle and recreational vehicle sales and/or rental. The District Use Matrix, which is used for reference to check if a certain use is allowed within a certain zoning district, would also need to be updated to the following: Appendix A. District Use Matrices Automobile Motor Vehicle and Recreational Vehicle Sales and/or Rental. Additionally, since the definition of Open Sales Lots specifically calls out automobile and recreational vehicle sales as not being included in that use, staff is also proposing to add the reference of vehicle renting to the definition of Open Sales Lots for clarification and consistency: 6-18-13. Definitions 294 of 516 Any zoning lot or portion of a zoning lot used for retail sales in which said sales or the inspection of merchandise by prospective purchasers predominantly occurs outside of an area enclosed by walls. Open sales lot does not include the following uses: uses allowed and/or regulated in Section 6-4-8-3, "Permitted Temporary Use Regulations," of this Title; automobile motor vehicle and recreational vehicle sales and/or rental; sales of plants for landscaping or gardening; the "farmers' market" as defined and regulated by Title 3, "Business Regulations," Chapter 25, "Farmers' Market" of this Code. (Ord. 114-0-02) The proposed amendment will ensure that motor vehicle and truck rental uses are accounted for within the Zoning Code and allowed in the same manner as motor vehicle and recreational vehicle sales uses. Most establishments that originally started as solely leasing/rental facilities now also offer some used vehicles for sale, including Hertz and Enterprise. The establishments that offer vehicles for sale or rental have very similar characteristics with similar layout, hours of operation, traffic generation and impact on surrounding uses. Legislative History November 11, 2015 – The Plan Commission unanimously recommended approval of the proposed text amendment, as modified above, with a 7-0 vote. Attachments Proposed Ordinance 154-O-15 Plan Commission Meeting Minutes 11/11/2015 - Draft Link to Plan Commission Packet for 11/11/2015 295 of 516 11/9/2015 11/10/2015 154-O-15 AN ORDINANCE Amending Portions of the City Code to Include Motor Vehicle and Recreational Vehicle Rental as a Permitted Use in the C2 Commercial and the I2 General Industrial Zoning Districts WHEREAS, on November 11, 2015, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 15PLND-0097 to consider an amendment to the text of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”), to include the addition of rentals to the Automobile and Recreational Vehicle Sales use in the C2 Commercial and the I2 General Industrial Zoning Districts; and WHEREAS, the Plan Commission received testimony and made written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed amendment meets the standards for text amendments, and recommended City Council approval thereof; and WHEREAS, at its meeting of December 14, 2015, the Planning and Development Committee of the City Council considered and adopted the findings and recommendation of the Plan Commission in case no. 15PLND-0097 and recommended City Council approval thereof; and WHEREAS, at its meetings of December 14, 2015 and January 11, 2016, the City Council considered and adopted the records and recommendations of the Plan Commission and the Planning and Development Committee, 296 of 516 154-O-15 ~2~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Subsection 6-10-4-1 of the Zoning Ordinance , “Purpose Statement” for the C2 Commercial Zoning District, is hereby amended to read as follows: 6-10-4-1. – PURPOSE STATEMENT. The C2 commercial district is intended to provide suitable locations for general business and commercial activities including motor vehicle and recreational vehicle sales, rental, and services, and other similar establishments that, due to their inherent nature, may create substantial negative impacts when located close to residential areas. SECTION 3: Subsection 6-10-4-2 of the Zoning Ordinance, “Permitted Uses” for the C2 Commercial Zoning District, is hereby amended to read as follows: 6-10-4-2. – PERMITTED USES. The following uses are permitted in the C2 district: Automobile and recreational vehicle sales. Automobile repair service establishment. Automobile service station. Business or vocational school. Caterer. Commercial indoor recreation. Commercial outdoor recreation. Commercial shopping center. Cultural facility. Educational institution —Private. Educational institution —Public. Financial institution. Food store establishment. Funeral services excluding on-site cremation. Government institution. Motor vehicle and recreational vehicle sales and/or rental. 297 of 516 154-O-15 ~3~ Neighborhood garden. Office. Public utility. Recording studio. Religious institution. Restaurant—Type 1. Retail goods establishment. Retail services establishment. Trade contractor (when having no outside storage). Wholesale goods establishment. SECTION 4: Subsection 6-14-3-2 of the Zoning Ordinance, “Permitted Uses” for the I2 General Industrial Zoning District, is hereby amended to read as follows: 6-14-3-2. – PERMITTED USES. The following uses are permitted in the I2 district: Automobile and recreational vehicle sales. Automobile body repair establishment. Automobile repair service establishment. Automobile service station. Commercial parking garage. Commercial parking lot. Craft-brewery. Funeral services excluding on site creation. Government institution. Industrial service establishment. Light manufacturing. Motor vehicle and recreational vehicle sales and/or rental. Neighborhood garden. Office. Public transportation center. Public utility. Trade contractor. Warehouse establishment. Wholesale goods establishment. SECTION 5: The definition of “LOT, OPEN SALES,” in Subsection 6-18- 3 of the City Code, is hereby further amended to read as follows: 298 of 516 154-O-15 ~4~ LOT, OPEN SALES: Any zoning lot or portion of a zoning lot used for retail sales in which said sales or the inspection of merchandise by prospective purchasers predominantly occurs outside of an area enclosed by walls. Open sales lot does not include the following uses: uses allowed and/or regulated in Section 6 -4- 8-3, "Permitted Temporary Use Regulations," of this Title; automobilemotor vehicle and recreational vehicle sales and/or rental; sales of plants for landscaping or gardening; the "farmers' market" as defined and regulated by Title 3, "Business Regulations," Chapter 25, "Farmers' Market" of this Code. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 9: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2015 Adopted:___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor 299 of 516 154-O-15 ~5~ Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 300 of 516 DRAFT Page 1 of 5 Plan Commission Minutes 11/11/2015 MEETING MINUTES PLAN COMMISSION Wednesday, November 11, 2015 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Room 2404 Members Present: Jim Ford (Chair), Colby Lewis, Peter Isaac, Terri Dubin, Andrew Pigozzi, Patrick Brown Members Absent: Simon Belisle, Kwesi Steele Associate Members Present: Associate Members Absent: Seth Freeman, David Galloway, Scott Peters, Lenny Asaro, Staff Present: Damir Latinovic, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Presiding Member: Jim Ford, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Ford called the meeting to order at 7:00 P.M. 2. APPROVAL OF MEETING MINUTES: September 9, 2015 Commissioner Lewis made a motion to approve the minutes from September 9, 2015. Commissioner Dubin seconded the motion. A voice vote was taken and the minutes were approved unanimously. 3. NEW BUSINESS Chairman Ford explained the general meeting procedure, schedule, agenda items, time limits on public testimony and opportunities for cross examination of witnesses. Chairman Ford concluded by saying that the Plan Commission forwards a recommendation to the City Council which makes the final determination on any matters discussed by the Plan Commission. B. ZONING ORDINANCE TEXT AMENDMENT 15PLND-0097 Addition of Rentals to the Automobile and Recreational Vehicle Sales Use A Zoning Ordinance Text Amendment to City Code Title 6, Zoning, to add vehicle rental to the Automobile and Recreational Vehicle Sales Use 301 of 516 DRAFT Page 2 of 5 Plan Commission Minutes 11/11/2015 Ms. Jones presented the staff report. She explained that the proposed amendment is an attempt to codify a use, automobile rental, which operates in various locations throughout the City but is not addressed directly in the zoning code. She also stated that staff proposed to add the use to Automobile and Recreational Vehicle Sales uses due to the uses having similar operations. She continued, stating that there was some discussion of using “and/or” since the uses may or may not operate in the same location but staff decided to leave the final decision to include that wording to the Commission. Commissioner Lewis inquired about the assumptions regarding rental and car dealership locations and stated that car rental facilities and car dealerships may have varying amounts of traffic. Ms. Jones replied, stating that in practice that may be the case due to the increased frequency of car use in rental facilities. Commissioner Lewis asked where the C2 Commercial and I2 Industrial districts are located in Evanston and if the proposed text amendment would affect the use of the current locations. Ms. Jones replied that the C2 districts are located throughout the City largely among major arterial roads. She then directed attention to the list of current rental facilities, pointing out that they are in varying districts and stated that the existing locations were considered to be retail service establishments, which are allowed in a larger number of zoning districts. The proposed text amendment, though more directly addressing the use, would cause some current facilities to become legally nonconforming. Chairman Ford clarified that should an entity wish to open outside of the C2 or I2 district they would have to apply for a variance. Ms. Jones stated that would indeed be allowed in districts where automobile and recreational vehicle sales are a special use, however, there are no other districts where this is the case. Commissioner Lewis confirmed that the proposed text amendment is not looking to change the use per say but is simply adding wording to address vehicle rentals. He then asked why specifically the C2 and I2 zoning districts were being specified in the amendment. Ms. Jones replied that staff is adding vehicle rental use to sections of the code where automobile and recreational vehicle sales use is currently addressed. The C2 and I2 districts are the two districts that permit automobile and recreational vehicle sales. Commissioner Goddard voiced concern that recently approved developments which have significantly reduced parking could benefit from a rental facility. The proposed text amendment appears to make providing vehicle options more restrictive. Commissioner Lewis agreed, then inquired how car-sharing figures into rental regulations. Ms. Jones answered that in many cases, the Zipcars are located in parking lots which are regulated differently from car rental and sales facilities. Additionally, in recent instances, approved planned developments have had car sharing spaces set aside which are reviewed throughout the planned development approval process. Mr. Latinovic added that car-share spaces have evolved over time. Several of the major car rental businesses that provide car-sharing services will occasionally reach 302 of 516 DRAFT Page 3 of 5 Plan Commission Minutes 11/11/2015 out to property owners and come to an agreement regarding placing their vehicles on a property’s parking lot. Those agreements include private negotiations that the city does not get involved unless there is a need to ensure the number of required parking spaces is maintained. Planned Developments typically include car sharing spaces which are open to not just residents but the public as well. This proposal addresses the typical car or truck rental business such as a Hertz or Enterprise and seeks to make sure there are clear and consistent regulations for those uses. Commissioners Dubin and Goddard inquired how the proposed text amendment would affect the ability of the existing Enterprise facility in the City owned Maple Avenue parking garage to remain open. Mr. Latinovic explained that the Maple Avenue location is unique since it is located within the City’s parking garage and the Research Park zoning district, requiring different oversight. For other facilities where there is just a small office space being used as the primary point of sales or rental while cars are parked off-site elsewhere, the business would be regulated as a leasing office. The proposed text amendment is addressing those facilities with on- site parking lots around them. Commissioner Dubin asked for clarification on the differences between car rental and car leasing. Mr. Latinovic explained that they are considered the same . The Enterprise location in question is occupying a retail space on ground floor and its rental vehicles are on-site but within the parking deck. Chairman Ford asked if the concern is for where cars are stored versus the property use itself. Latinovic clarified that the proposed amendment is intended to cover a loophole where truck or vehicle rental facilities are not specifically addressed. Commissioner Isaac asked if the City regulated where Zipcar keeps their cars. Mr. Latinovic replied that staff does not actively regulate Zipcar locations; however, if a property owner approaches the City with intent to lease spaces for car-sharing, the City would then get involved. Mr. Latinovic continued, stating that it is generally good practice to allow car-sharing due to research that shows that approximately 15 cars are being taken off road for every car sharing vehicle. Commissioner Lewis inquired how the City regulates a property that leases its parking spaces. Mr. Latinovic stated that staff is unable to regulate unless the leasing activity is brought to staff’s attention. At that point staff can look more closely at the property and follow-up code enforcement would be site specific. Commissioner Isaac asked if the zoning code requires car sharing spaces on a property to be used solely for that property’s residents. He indicated that if this is not the case an owner could rent spaces to only the public instead of the property’s residents. Mr. Latinovic stated that the code does have requirements that a property provide on-site parking for residents or the other commercial uses on the property. If staff learns that a property is not complying with those standards, the property is in violation of the code and regulations would be enforced. Chairman Ford inquired about the Regional Transit Authority (RTA) grant the City was awarded to study parking requirements. A short discussion followed and Chairman Ford requested that staff look not only at parking but also the use of cars 303 of 516 DRAFT Page 4 of 5 Plan Commission Minutes 11/11/2015 within Transit Oriented Development areas in order to provide a data on the use of car sharing. Latinovic replied that the City is indeed working with RTA to address parking requirements specifically in TOD areas and that staff hopes to have a plan in near future which will provide data on actual vehicle use and parking. Commissioner Lewis inquired if there will be attention towards temporary use of parking spaces. Mr. Latinovic stated that the code currently does allows for multiple uses to share a parking area. Chairman Ford asked if the Commission had any proposed modifications to the amendment. Commissioner Isaac expressed that neither automobiles nor recreational vehicles are defined which brings up a question of what could be considered a vehicle. Ms. Jones agreed, saying that while automobile is not defined, motor vehicle is. Commissioner Lewis clarified that it appears that the text amendment is using specific terms as opposed to general wording that covers more vehicles. A brief discussion followed as to whether or not to exchange “automobile and recreational vehicle” for “motor vehicle” as well as whether or not to use “and/or” in place of “and” with regards to the rental use. Chairman Ford asked if there were any comments from the Public on this matter. Jessica Feldman, resident, asked if campers and RV’s would fall into motor vehicle use. After a brief discussion it was agreed that these vehicles did not fall into that definition due to their ability to be disconnected from self-propelled wheeled vehicles. It was then suggested that the proposed amendment be revised so that only “automobile” be replaced with “motor vehicle”. Chairman Ford summarized that the proposed changes are to replace “automobile” with “motor vehicle” in addition to replacing “and” with “and/or”. Commissioner Lewis made a motion to recommend approval of the text amendment as amended. Commissioner Goddard seconded the motion. A roll call vote was taken and the motion was approved 7-0. Ayes: Commissioners Pigozzi, Lewis, Dubin, Goddard, Isaac, Brown and Chairman Ford Nays: None 6. ADJOURNMENT There being no further discussion, Commissioner Dubin made a motion to adjourn the meeting. Commissioner Goddard seconded the motion. A voice vote was taken and the motion was approved by voice call 7-0. 304 of 516 DRAFT Page 5 of 5 Plan Commission Minutes 11/11/2015 The meeting was adjourned at 8:18 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 305 of 516 For City Council meeting of December 14, 2015 Item P4 Ordinance 165-O-15: Modification to Calculation of Maximum Impervious Surface For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Subject: Ordinance 165-O-15, Zoning Ordinance Text Amendment – Modifications to Which Structures and Surfaces are Included in the Calculation of Maximum Impervious Surface Coverage and Building Lot Coverage Regulations 15PLND-0080 Date: November 30, 2015 Recommended Action: The Plan Commission and staff recommend adoption of the Zoning Ordinance Text Amendment to modify which deck structures and surfaces are included in the calculation of maximum impervious surface coverage and building lot coverage calculations. Background Ensuring proper drainage of stormwater is one of many services the City is tasked to manage. A key regulation in helping to mitigate stormwater run-off into the City’s drainage system and adjacent properties has been the implementation of maximum impervious surface requirements. The zoning ordinance defines impervious surface in section 6-18-3 as the following: Any hard surfaced, manmade area that does not readily absorb or retain water. Each residential zoning district (R1-R6), as well as the Hospital Overlay (oH) district, regulates the maximum amount of impervious surface allowed for each zoning lot. This maximum is a ratio which is calculated by dividing the total defined net impervious surface on the zoning lot by the area of the zoning lot. Each residential zoning district includes the Impervious Surface section that defines the maximum impervious surface ratio within the district and includes a description of what type of structures and surfaces are to be included in the calculation of that ratio. Section 6-8-2-10 Impervious Surface Memorandum 306 of 516 (included in attachments and referenced below) for R-1 Zoning District is similarly outlined in all residential districts. The maximum impervious surface ratio and maximum building lot coverage for each of these districts is as follows: Zoning District Maximum Impervious Surface Lot Coverage Maximum Building Lot Coverage R1 45% 30% R2 55% 40% R3 60% 45% R4 55% 40% R4a 55% 40% R5 60% 45% R6 65% 50% oH 70% 55% Additionally, each residential district also permits a Porch Exemption (included in attachments) which allows for 50% of certain porches to be excluded from the calculation of both maximum building lot coverage and maximum impervious surface coverage. For reference, Section 6-8-2-11 Porch Exemption within the R1 Residential District is attached. The language for this exemption is similarly repeated within each residential zoning district’s regulations. Staff is not proposing any changes to the Porch Exemption sections. Proposal Overview Changes to Definition of Impervious Surface Coverage and Building Lot Coverage In order to ensure that regulations best provide for mitigation of possible stormwater runoff and assure residential lots are not overbuilt, as well as to create consistency in what is considered an impervious surface, staff is proposing the following changes to the definitions of impervious surface and building lot coverage: 6-18-3. - DEFINITIONS. LOT COVERAGE, BUILDING: The ratio between the ground floor areas of all buildings or structures, including covered or uncovered decks attached to the principal building or free-standing, on a lot and the total area of the lot. Additionally, staff is proposing the following changes to all Impervious Surface sections in all residential districts as it relates to including decks in the calculation of impervious IMPERVIOUS SURFACE: Any hard surfaced, manmade area that does not readily absorb or retain water, including but not limited to any paved, asphalt or concrete areas, parking and graveled driveway areas and sidewalks, 307 of 516 surface coverage (Section 6-8-2-10 is demonstrated below with the R1 Residential District regulations): 6-8-2-10. - IMPERVIOUS SURFACE. (A) The maximum impervious surface ratio for the R1 district is forty-five percent (45%). (B) The impervious surface ratio is calculated by dividing the total defined net impervious surfaces on the zoning lot by the area of the zoning lot. (C) The total defined net impervious surfaces on the zoning lot are all areas included in building lot coverage plus any hard surfaced, nonnaturally occurring area that does not readily absorb water, including, but not limited to, any paved, asphalt or concrete areas, parking and graveled driveway areas, graveled areas, swimming pools, sidewalks, and paved recreation areas subject to the following exemptions: 1. Any area, including open parking, paved or unpaved, included in the calculation of building lot coverage, shall not be twice counted in the calculation of total defined net impervious surface. 2. Subject to the porch exemption of Section 6-8-8-10 of this Chapter, the following standards govern the classification of structures commonly called porches, decks, platforms and terraces as impervious surface or pervious surface: (a) All such structures to the extent that they are covered by a solid roof, are impervious surfaces, but (b) All such structures to the extent that they are open to the sky or covered by a trellis or arbor type covering are pervious or impervious subject to Subsections (C)2(c) through (C)2(f) of this Section. (c) All such structures to the extent that they cover asphalt or concrete or similarly treated areas having virtually no porosity, are impervious surfaces, but d) All such structures to the extent that they cover an area that maintains a demonstrable level of porosity whether soil, sand, gravel, or similar material regardless of whether such an area is finished with paving blocks are pervious or impervious subject to Subsections (C)2(a), (C)2(b), (C)2€ and (C)2(f) of this Section. (e) All such structures to the extent that they are designed to shed water rather than allow water to fall between individual planks, slats, or other type of flooring are impervious surfaces, but (f) All such structures to the extent that they are designed to allow water to fall between individual planks, slats, or other type of flooring are pervious or impervious subject to Subsections (C)2(a) through (C)2(d) of this Section. 308 of 516 2. Subject to the porch exemption of Section 6-8-2-11 of this Chapter, the following standards govern the classification of structures commonly called porches, decks, platforms and terraces: (a) All such structures to the extent that they cover an area that maintains a demonstrable level of porosity whether soil, sand, gravel, or similar pervious material, and are designed to allow water to fall between individual planks, slats or other type of flooring material are pervious and although part of building lot coverage, do not count towards impervious surface coverage. 3. Twenty percent (20%) of areas covered by paving blocks and/or Thirty percent (30%) of areas covered by pervious paving systems to the extent that they cover an area that maintains a demonstrable level of porosity whether soil, sand, gravel, or similar material shall be excluded from the calculation of net impervious surfaces. (D) Driveways or walkways legally existing as of the effective date hereof may be replaced or repaired, provided that the replacing or the repairing is in the same or lesser dimensions as existed on the effective date hereof. Regulations for the Hospital Overlay district and Porch Exemptions are not proposed to be changed. In summary, staff is proposing to classify uncovered decks as part of building lot coverage. Currently only decks with roof covers are counted towards building lot coverage. However, uncovered decks with openings between slats and permeable surface underneath would not be counted towards impervious surface coverage. Currently, all types of decks are counted towards impervious surface coverage. Staff believes the proposed changes will better align zoning regulations with City-wide efforts for improved stormwater management, reduce overcrowding on residential lots and assure certain level of open space is maintained on residential properties. Simplification of the regulations will provide consistency within the Municipal Code as it relates to impervious surfaces; decrease confusion as to how and what type of decks are regarded and ultimately ensure a reduced amount of stormwater run-off generated on residential properties. Legislative History November 11, 2015 – The Plan Commission unanimously recommended approval of the proposed text amendment. October 21, 2015 – The Zoning Committee of the Plan Commission unanimously recommended approval of the text amendment with minor edits to the language regarding paving systems and graveled areas. September 16, 2015 – The Zoning Committee of the Plan Commission voted to continue the text amendment discussion until the October 21, 2015 committee meeting and requested edits to the wording determining pervious and impervious surfaces. 309 of 516 Attachments Proposed Ordinance 165-O-15 Plan Commission Meeting Minutes 11/11/2015 - Draft Link to Plan Commission Packet for 11/11/2015 310 of 516 12/3/2015 165-O-15 AN ORDINANCE Amending Portions of the City Code to Amend the Impervious Surface Coverage and Building Lot Coverage Regulations WHEREAS, on November 11, 2015, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 15PLND-0080 to consider an amendment to the text of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”), to modify which structures and surfaces are included in the calculation of maximum impervious surface coverage and building lot coverage regulations; and WHEREAS, the Plan Commission received testimony and made written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed amendment meets the standards for text amendments, and recommended City Council approval thereof; and WHEREAS, at its meeting of December 14, 2015, the Planning and Development Committee of the City Council considered and adopted the findings and recommendation of the Plan Commission in case no. 15PLND-0080 and recommended City Council approval thereof; and WHEREAS, at its meetings of December 14, 2015 and January 11, 2016, the City Council considered and adopted the records and recommendations of the Plan Commission and the Planning and Development Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 311 of 516 165-O-15 ~2~ SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Subsections 6-8-2-10(C), 6-8-3-9(C), 6-8-4-9(C), 6-8-5- 9(C), 6-8-6-9(C), 6-8-7-9(C), and 6-8-8-9(C) of the Zoning Ordinance are hereby amended to read as follows: (C) The total defined net impervious surfaces on the zoning lot are all areas included in building lot coverage plus any hard surfaced, nonnaturally occurring area that does not readily absorb water, including, but not limited to, any paved, asphalt or concrete areas, parking and graveled driveway areas, graveled areas, swimming pools, sidewalks, and paved recreation areas subject to the following exemptions: 1. Any area, including open parking, paved or unpaved, included in the calculation of building lot coverage, shall not be twice counted in the calculation of total defined net impervious surface. 2. Subject to the porch exemption of Section 6-8-8-10 of this Chapter, the following standards govern the classification of structures commonly called porches, decks, platforms and terraces as impervious surface or pervious surface: (a) All such structures to the extent that they are covered by a solid roof, are impervious surfaces, but (b) All such structures to the extent that they are open to the sky or covered by a trellis or arbor type covering are pervious or impervious subject to Subsections (C)2(c) through (C)2(f) of this Section. (c) All such structures to the extent that they cover asphalt or concrete or similarly treated areas having virtually no porosity, are impervious surfaces, but (d) All such structures to the extent that they cover an area that maintains a demonstrable level of porosity whether soil, sand, gravel, or similar material regardless of whether such an area is finished with paving blocks are pervious or impervious subject to Subsections (C)2(a), (C)2(b), (C)2€ and (C)2(f) of this Section. (e) All such structures to the extent that they are designed to shed water rather than allow water to fall between individual planks, slats, or other type of flooring are impervious surfaces, but (f) All such structures to the extent that they are designed to allow water to fall between individual planks, slats, or other type of flooring are pervious or impervious subject to Subsections (C)2(a) through (C)2(d) of this Section. 312 of 516 165-O-15 ~3~ 2. Subject to the porch exemption of Section 6-8-2-11 of this Chapter, the following standards govern the classification of structures commonly called porches, decks, platforms and terraces: (a) All such structures to the extent that they cover an area that maintains a demonstrable level of porosity whether soil, sand, gravel, or similar pervious material, and are designed to allow water to fall between individual planks, slats or other type of flooring material are pervious and although part of building lot coverage, do not count towards impervious surface coverage. 3. Twenty percent (20%) of areas covered by paving blocks and/or Thirty percent (30%) of areas covered by pervious paving systems to the extent that they cover an area that maintains a demonstrable level of porosity whether soil, sand, gravel, or similar material shall be excluded from the calculation of net impervious surfaces. SECTION 3: The definition of “Impervious Surface” in City Code Subsection 6-18-3 of the Zoning Ordinance, “Definitions,” is hereby amended to read as follows: SECTION 4: The definition of “Lot Coverage, Building” in City Code Subsection 6-18-3 of the Zoning Ordinance, “Definitions,” is hereby amended to read as follows: LOT COVERAGE, BUILDING: The ratio between the ground floor areas of all buildings or structures, including covered or uncovered decks attached to the principal building or free-standing, on a lot and the total area of the lot. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. IMPERVIOUS SURFACE: Any hard surfaced, manmade area that does not readily absorb or retain water, including but not limited to any paved, asphalt or concrete areas, parking and graveled driveway areas and sidewalks, 313 of 516 165-O-15 ~4~ SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 20___ Adopted:___________________, 20___ Approved: __________________________, 20___ _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 314 of 516 DRAFT Page 1 of 4 Plan Commission Minutes 11/11/2015 MEETING MINUTES PLAN COMMISSION Wednesday, November 11, 2015 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Room 2404 Members Present: Jim Ford (Chair), Colby Lewis, Peter Isaac, Terri Dubin, Andrew Pigozzi, Patrick Brown Members Absent: Simon Belisle, Kwesi Steele Associate Members Present: Associate Members Absent: Seth Freeman, David Galloway, Scott Peters, Lenny Asaro, Staff Present: Damir Latinovic, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Presiding Member: Jim Ford, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Ford called the meeting to order at 7:00 P.M. 2. APPROVAL OF MEETING MINUTES: September 9, 2015 Commissioner Lewis made a motion to approve the minutes from September 9, 2015. Commissioner Dubin seconded the motion. A voice vote was taken and the minutes were approved unanimously. 3. NEW BUSINESS Chairman Ford explained the general meeting procedure, schedule, agenda items, time limits on public testimony and opportunities for cross examination of witnesses. Chairman Ford concluded by saying that the Plan Commission forwards a recommendation to the City Council which makes the final determination on any matters discussed by the Plan Commission. A. ZONING ORDINANCE TEXT AMENDMENT 15PLND-0080 Modifications to Which Structures and Surfaces are Included in the Calculation of Maximum Impervious Surfaces Coverage and Building Lot Coverage 315 of 516 DRAFT Page 2 of 4 Plan Commission Minutes 11/11/2015 A Zoning Ordinance Text Amendment to City Code Title 6, Zoning, to modify which structures and surfaces are included in the calculation of maximum impervious surface coverage and building lot coverage. Ms. Jones presented the staff report. The proposal is for a text amendment which would modify which structures and surfaces would be included in the calculation of maximum impervious surface coverage and building lot coverage in the Impervious Surface sections of each of the residential district zoning ordinances. Additionally, it would adjust the definition of impervious surface and building lot coverage within the Definitions section of the Zoning Code. The proposed text amendment is a revised version following two discussions of the Zoning Committee on September 16, 2015 and October 21, 2015 respectively. The intent of the proposed text amendment would simplify the language of the Impervious Surface ordinance and enable staff to better regulate the amount of impervious surfaces on residential lots. Commissioner Isaac inquired about the reasons behind including decks as a part of building lot coverage and indicated that the amendment seemed to actually make decks impervious due to their inclusion in that coverage calculation. He also explained that it could introduce a loophole wherein the homeowner is actually able to place more impervious surface on a lot and not actually solve the issue of stormwater runoff. Ms. Jones replied that there were a number of options considered prior to creating the current form of the text amendment. She explained that the Zoning committee discussions centered on greater ease of code interpretation as well as allowing for some flexibility for the homeowners while still enabling some level of regulation by City staff. Commissioner Ford stated that there seemed to be 4 categories of items to look at: items or structures that are ground surface, such as patios; items that are raised, such as decks; and within each of those categories, pervious and impervious surfaces. He explained that the existing ordinance takes the non-permeable surfaces into account; therefore, it was the raised structures and their permeability that the Zoning Committee struggled with. Commissioner Isaac provided an example to clarify his concern explaining he feels that allowing an exemption for pervious decks could create an issue with increased impervious surfaces on a lot. He then suggested that decks be fully regulated if that is the intent and not allow an exemption. Ms. Jones replied that intent of the exemptions is to allow for more flexibility in determining impervious versus pervious surfaces and enable homeowners to prove a level of porosity. She continued stating that the building lot coverage change will enable staff to have some control over the lot coverage and it will only be counted once in the maximum impervious surface calculation. Mr. Latinovic stated that the intent of the amendment is to include decks as part of building lot coverage but, if they have qualifying characteristics, allow them to be considered permeable surfaces. He continued, stating that, as the ordinance is set up currently, all decks are considered impervious surfaces. The Zoning Committee considered this to be unfair given some decks have open slats and cover pervious 316 of 516 DRAFT Page 3 of 4 Plan Commission Minutes 11/11/2015 surfaces. To avoid having a property owner placing a deck over their entire lot it was decided to include decks as part of building lot coverage. Commissioner Isaac asked if there was any consideration of providing a certain percentage towards the permeability of decks based on the size of the lot. Mr. Latinovic replied that yes this was considered. He stated that the code currently allows a 20% discount for paving blocks and there were discussions to possibly do something similar for decks but ultimately it was decided that providing only a discount for a structure that actually allows for full permeability was not appropriate. This then created modifications to provide more discretion and an increase in the discount for paving systems towards impervious surface coverage to 30% Commissioner Lewis asked if the deck counting toward building lot coverage would ultimately affect the size of a home. Mr. Latinovic replied that this is correct; the change could ultimately affect house size. Chairman Ford clarified that the proposed and existing regulations are subject to the variance process. Mr. Latinovic emphasized that yes, a variance from all of the regulations discussed can still be requested. Chairman Ford opened up the hearing for public comment. Mr. Andrew McGonigle introduced himself and was sworn in. He then explained that the proposed text amendment before the Commission is a vast improvement over what was originally proposed and thanked the Committee and staff for the work that was done. He brought up the issue of permeable decks and how there are ways that homeowners could adjust surfaces below their deck to make them impervious, therefore, it was important to keep some language that enabled homeowners to show and maintain some level of porosity for their decks. He emphasized that consideration of all water retaining surfaces still needs to occur but open discussion has, in his opinion, created an adequately updated text amendment. Chairman Ford asked if any members of the Commission had an amendment to what was proposed. Commissioner Isaac replied that he does not but appreciated the answers to his questions and concerns. Chairman Ford then explained that the genesis for the proposed text amendment was from Zoning Board of Appeals’ case. There was confusion with the current text in the code and a clearer directive that people could more easily understand was needed. Commissioner Pigozzi inquired as to whether the proposed amendment only applies to single family residences and is viewed as small step toward a larger movement of having more permeable surfaces used in the City. He stated that it was good to encourage people to use green technology and agreed with Mr. McGonigle in that it may be better to encourage people to retain stormwater runoff on their properties. Chairman Ford responded, saying that he believes the current building code requires properties to drain stormwater runoff onto their property, not into the sewer system or onto neighboring property. Downspouts are directed onto homeowner’s property in these cases. 317 of 516 DRAFT Page 4 of 4 Plan Commission Minutes 11/11/2015 Mr. Lewis stated that an incentive does exist, which has been raised from 20% to 30%, and encourages use of pervious paving systems. Mr. Pigozzi then asked what the public benefit would be if an owner keeps water on their property versus draining into the City’s storm sewers. Ms. Jones replied that though the water may be retained on site for some time, it eventually makes its way to the public infrastructure. The proposed text amendment is meant to ease stormwater run-off on both public and private properties. Commissioner Goddard made a motion to recommend approval of the text amendment. Commissioner Pigozzi seconded the motion. A roll call vote was taken and the motion was approved 7-0. Ayes: Commissioners Lewis, Dubin, Goddard, Pigozzi, Isaac, Brown and Chairman Ford Nays: None 6. ADJOURNMENT There being no further discussion, Commissioner Dubin made a motion to adjourn the meeting. Commissioner Goddard seconded the motion. A voice vote was taken and the motion was approved by voice call 7-0. The meeting was adjourned at 8:18 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 318 of 516 For City Council meeting of December 14, 2015 Item O1 Business of the City by Motion:FY2016 Downtown Evanston Funding For Action To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager Johanna Leonard, Economic Development Division Manager Paul Zalmezak, Senior Economic Development Coordinator Subject: Downtown Evanston FY2016 Request for Budget Contribution Share Date: December 3, 2015 Recommended Action: The Economic Development Committee and staff recommend City Council approval of funding for Downtown Evanston as follows: • $370,000 from the Special Service Area # 4 (SSA #4) for downtown operations and maintenance • $98,670 equally split equally between the Washington National TIF and the Economic Development fund for additional maintenance contract reimbursements • $98,000 from the Economic Development Fund for supplemental marketing and economic development activities Discussion: Funding for Downtown Evanston comes from three basic sources: Special Service Area #4: Downtown Evanston is requesting a recommendation to City Council to levy $370,000 for 2016. Downtown Evanston’s budget shows funding at $323,000. By authorizing the higher levy, Downtown Evanston will take advantage of all of the available tax dollars up to their tax cap rate. During the year, if tax revenues come in at an amount greater than $323,000, the City can adjust the quarterly contribution from the Economic Development Fund below the $98,000 shown in the budget request. Because SSA taxes are distributed to the City through property tax billing, Downtown Evanston will invoice the City quarterly for disbursements. Maintenance Contract Reimbursements: Downtown Evanston is requesting that the City maintain (i.e. 2015 levels) its $98,670 share of the $180,000 maintenance contract for 2016. The City Council approved Downtown Evanston’s maintenance contract on November 23, 2015. The City reimburses Downtown Evanston for Memorandum 319 of 516 supplemental/additional maintenance services. Landscape Concepts Management is the current vendor. The contract is between Downtown Evanston and the vendor. City of Evanston Contribution: Downtown Evanston is seeking $98,000 for 2016 supplemental marketing and economic development activities as outlined in the attached proposal. The contributions will be invoiced quarterly. Legislative History: The Economic Development Committee on December 2, 2015 voted unanimously 8-0 to recommended approval. Attachments: Downtown Evanston 2016 Budget Proposal 320 of 516 Downtown Evanston CY2016 Proposed Budget Budget Line Item Definitions The following definitions are intended to aid City staff and the City Council in understanding the approach to this budget as a full-time operation. Income and expense line items are described for background purposes. Income Line Items Special Service Area #4 (SSA #4): This line item, $323,000 in the 2016 Budget, is the proceeds from the self-imposed-tax paid by commercial property owners within the SSA’s legally defined geography. These proceeds are collected by the City of Evanston. Downtown Evanston invoices the City of Evanston’s Finance Department quarterly for these proceeds. Unfortunately, based on the preliminary 2015 tax assessor’s calculation for this district, the maximum tax that will be produced from the .1464 limiting rate is $323,000. We are requesting that the City levy an amount of $370,000, however our budget shows funding at $323,000. By authorizing the higher levy, we will take advantage of all of the available tax dollars up to our tax cap rate. During the year, if tax revenues come in at an amount greater than $323,000, the City can adjust the quarterly contribution from the Economic Development Fund below the $128,000 shown in our budget request. This method will allow Downtown Evanston to receive some combination of taxes and contributions which will equal $549,670. City of Evanston Contribution: As described in Ordinance #67-O-07, the City may make a contribution to Downtown Evanston from one of four funds—the Washington National TIF Special Tax Allocation Fund, the Economic Development Fund, and any appropriate City Council approved funding source. The projected amount for CY2016 is recommended to be $98,670. As with SSA #4 payments, the expectation is that these contributions will be invoiced quarterly. As is noted above the contribution amount may need to be adjusted downward based on the final levy collection for 2015 under the tax cap rate of .1464. Maintenance Contract Reimbursements: The maintenance contract with the downtown maintenance contractors (currently Landscape Concepts Management) is approved by Downtown Evanston’s Executive Board. The contract is between Downtown Evanston and the sub –contractor, Landscape Concepts Management. Certain services provided through the Downtown Evanston sub -contract are services performed at the needs of the district, flower plantings, additional garbage pickup and sidewalk maintenance. These reimbursements are for these special services. This agreement, expressing these services, between Downtown Evanston and the City is then signed by the City Manager after Council approval. 321 of 516 2 Due to the decrease in SSA #4 funding, Downtown Evanston is requesting the agreement be revised to share the contract this year at 50/50 as in the previous years. Contributions: This projection represents an agreed upon contribution by Northwestern University as owner of 1800 Sherman Avenue. Northwestern has agreed to this contribution. As with the other key revenue categories, the plan is to invoice quarterly for these proceeds. Marketing Program Reimbursements: Several Downtown Evanston marketing programs are conducted jointly with downtown business owners. Participating businesses partially pay for these initiatives. These programs include street banners, cooperative advertising, and radio advertising on WBEZ, Big Bite Night and more “walk” events in 2016. Sponsorship income from Its Thursday dance, Oktoberfest and the Tree Lighting event are also included in this category. Interest Income: Downtown Evanston maintains an insured money market account, in addition to its operating checking account, with First Bank & Trust. Some interest income is received annually from deposits to this account prior to any transfer to the checking account. Expense Line Items Expenses are divided into general categories—Marketing, Events, Directory and Print, Display Ads, Maintenance, Holiday Decorations, Payroll, and Administrative. These categories were separated for reviewer clarity. Marketing: The Marketing budget comprises of marketing downtown Evanston generally, moving into 2016 the goal is to market “Experience Evanston” to the Chicago market and surrounding suburbs. The second tier of marketing is for the Evanston market and that is to “Shop Evanston”. In 2015 we redirected more resources to digital advertising and reduced print advertising, this has allowed for us to better track the success of our ads with website analytics and click through information. Paid ads on Facebook have also proved to be very successful. The commercial real estate message is different than our audience of shoppers, diners and entertainment seekers, this message and portion of the budget aims to attract new and expanding retailers to help fill vacancies. Other marketing efforts will be in conjunction with the Economic Development staff to market larger developments as well as available office space. Downtown Evanston’s ongoing campaign to enhance downtown’s image as an office location remains a high priority. Examples: 322 of 516 3 The annual registrations and printing expense for two International Council of Shopping Centers meetings in Chicago. These two events attract retailers and site locators seeking locations throughout the Midwest. The second meeting features presentations by retailers providing site specifics. City staff and Downtown Evanston staff attend both events. Downtown Evanston has hired a vendor to create a 1 minute video highlighting the assets and events put on downtown. Variations in expense for the commercial real estate category. The commercial real estate expenses differ from general marketing. Reaching those decision makers through advertising and outreach to the office broker community requires a different approach. There are local and regional channels for ongoing image development; most are trade publications, print and electronic. In 2016, as with all marketing the focus will be mainly electronic and through traditional networking. Downtown Evanston continues its membership with Loopnet which is a tool to identify potential retail tenants to locate in Evanston. This line item will also assist with the purchase of updated demographic data. Events: Certain events, unless retail promotions, do not ‘ring registers.’ They provide visibility for the broader downtown offering. These line items include event specific expenses only. In 2015, Downtown Evanston hosted a large scale sponsored and ticketed event to assist with diversifying our funding stream. As a first time event, we did not bring in the revenue from this event to be considered a fundraiser in 2015, but hope to sell more sponsorship in 2016. The ‘It’s Thursday’ dance series is the second largest event, including expenses for bookings and performers for the eight-week series. In 2015 we increased the program by two weeks by decreasing the amount paid to each performer. The Sidewalk Sale expense is for a small amount of direct expense specific to that retail promotion. Smaller line items recognize event specific expense for Big Bite Night and we will continue some first time efforts started in 2015; including themed “walks” or “strolls”. Map and Guide and Website: In 2015 a new design and layout was completed for the downtown directory, including using action words and color coordination from our brand and logo. This map and guide, requires frequent updates, therefore, it will be printed four times each year, the first print of the new design was in August, to date 14,000 copies have been printed and have distributed 10,000. Also, in 2015, we revamped our website to provide consistent design, a mobile friendly application with a focus on photos in keeping with today’s website trend. 323 of 516 4 Gift Card: The Gift Card expense line item includes printing of cards, a guide and envelope. This line item also includes all the fees associated with the gift card program which has increased due to online sales and increase of sales. Display Ads: The street pole banners expense in 2015 was $15,500 to design, print and install the 2016 banners. The banners reflect the design and branding of the map and guide, using the same colors with the appropriate action words. Maintenance: The primary Downtown Evanston contract is currently with Landscape Concepts Management. This contract will be extended to December 2016. The contract includes: maintenance and seasonal plantings for 18 planters, extra trash removal, sidewalk maintenance and maintenance of some street level and planter beds throughout downtown. Within maintenance, there are additional funds included in this line item for plant materials and event maintenance such as Big Bite Nite and The Tree Lighting. This also represents costs to purchase any materials excluded from the larger maintenance sub-contract. Downtown Evanston along with Public Works and Economic Development staff are researching a new method to provide these services. The contract will then be split allowing for a maintenance company to provide the maintenance and a landscaping company to provide the landscaping. This split contract will likely be in place for 2017. Holiday Décor: In 2005 Downtown Evanston purchased the current décor, which included 105 snowflakes and 166 lighted wreaths. Since then, the value of these items has depleted, and currently the cost is only for installation and dismantle. In 2015, Downtown Evanston switched to a more local vendor which resulted in a cost savings. The additional monies available in the line item have been used to install an enhanced decoration of live holly and ribbon on 90 street poles. In 2016 we will begin looking to change the décor on a lease agreement system. In FY 2009, Downtown Evanston approved the purchase of LED lights for the Holiday Tree at Fountain Square. These lights use less power, and will also be removed from the tree after the season and stored for re-use each year. This product is under warranty for 5 years, therefore, pending no damage to the lights no new purchase will be necessary. Payroll/Benefits/Taxes/Fees: This line item represents the largest expense category. Full-time salaries for an Executive Director and a Business Development and Marketing Manager to provide the special services is budgeted for $142,000. Medical benefits for full-time staff will be available from the City of Evanston. This arrangement is typical among similar downtown organizations. The estimate shown applies the single rate for the City’s 324 of 516 5 PPO & HMO on an annual basis less a 30% employee contribution for these benefits. Also included in this line item is a 3% match for retirement plan. Included in the budget is a part time bookkeeper that generally works 2-3 hours per week and manages the accounting system and works in tandem with the Executive Director and Downtown Evanston’s accounting firm and Treasurer on financial matters. Administrative- non personnel: This line item includes the day-to-day cost of operating the Downtown Evanston office. The current lease at 820 Davis is up in February 2016, staff is currently working to find a new lease option. 325 of 516 Downtown Evanston Annual Board Meeting + Reception Thursday, November 19, 2015, 4:00pm – 6:00 pm The Merion – Crystal Ballroom 326 of 516 Meeting Overview Board Structure 2015 Events Overview 2015 Design Changes Landscaping Banners Website 2015 Business New and Coming Soon Retail Attraction & Retention Efforts 2016 Looking Ahead Questions & Comments 327 of 516 2015 Board Members Board of Directors Class 1 Elaine Kemna-Irish, E.D. Evanston Chamber of Commerce Class 2 Chris Rackham, NAI Hiffman (909 Davis) Andrew McDonald, Rotary International (1560 Sherman) Ami Mayo, Golub & Co. (1603 Orrington) Lori Stein, McCaffrey Interests (Church Street Plaza) Mike McGuigan, The Hilton Orrington/Evanston Hotel (1710 Orrington) Lyndsay Major, Inland American Retail (Sherman Plaza) Kristin Enger, Podolsky (500 Davis) Beth Dote, Park Evanston (1630 Chicago) Vacancy (1007 Church) Adrian Brewington, Hilton Garden Inn Chicago North Shore/Evanston (1818 Maple) 328 of 516 2015 Board Structure Class 3 Wally Bobkiewicz, City Manager, City of Evanston Marty Lyons, Assistant City Manager/Chief Financial Officer, City of Evanston Class 4 Rob Gilbert, Arthur Hill & Co.(900 Clark St.) Howard Kain, First Bank & Trust of Evanston (820 Davis St.) Dan Kelch, property owner and restauranteur (804 and 1026 Davis St.) Alan Anderson, Northwestern University Chris Mailing, 1027 Davis Street LLC (1027 Davis St.) Jim Nash, Farnsworth Hill Lynn Robinson Phillips, Robinson Rental (1609 Sherman) Class 5 Jim Corirossi, residential property owner Hank Goldman, residential property owner 329 of 516 2015 Executive Board •Chris Mailing, Chair – property owner, 1027 Davis Street, LLC (Class 4) •Dan Kelch, Treasurer – property owner and restaurateur, 804 and 1026 Davis (Class 4) •Adrian Brewington, Secretary – Hilton Garden Inn Chicago North Shore/Evanston (Class 2) •Jim Corirossi – residential property owner (Class 5) •Andrew McDonald – Rotary International (Class 2) •Mike McGuigan – Hilton Orrington (Class 2) •Lori Stein – McCaffrey Interests/Church Street Plaza (Class 2) 330 of 516 Social Media Snapshots May: 5220 November: 6,172 May: 3580 November: 3947 May: 430 November: 822 331 of 516 2015 EVENTS •Summer Recap •Fall & Winter Events 332 of 516 It’s Thursday, Let’s Dance •Thursdays, 7-9pm from June 11 to August 13 •8 of bands at $500 each •LYFE Kitchen: “It's Thursday, Lets Dance was a great way to bring the community of Evanston together with delicious food and exciting entertainment.” 333 of 516 Purple Line Pilot Events June 15-19; June 29-July 3 AM flyer promotion at Belmont and Davis June 22-26 EAC Fun Run – June 24 65 runners; free beer at Bangers and Lace Wine Walk – June 25 135 walkers at 15 stores Ads placed: WBEZ, CTA, 4 Chicago Reader email ads, and paid Facebook ads 334 of 516 Wine Walk – June 25, 5:30-8pm 15 Businesses – 135 Wine Walkers! From Merchants “The Wine Walk was a success for The Spice & Tea Exchange. About 85 guests came into our store…about one- third made purchases, so we definitely realized a revenue boost.” Galleria in Evanston: “We can't wait to participate next year! This brought so many new customers into our store!!” From Wine Walkers “The wine got us through their doors, but the unique Evanston businesses and their friendly and informative owners and staff will have us coming back.” “Fabulous event last night! My mom and I only got through about 5 of the venues because we were having so much fun!!” 335 of 516 Sidewalk Sale – July 24-26 Over 100 participating businesses Becky and Me Toys: "This year's sidewalk sale (a must do event) was the busiest of all, with customers lined up when we opened." 10 local artists Ads placed: Chicago Reader, Evanston Now, Roundtable, CTA rail cards, paid Facebook Promotion: DE, City of Evanston and CNSVB social media and newsletters 336 of 516 Where’s Waldo Scavenger Hunt – July 2015 20 participating businesses Spice and Tea Exchange: “We enjoyed participating, especially having the kids' enthusiasm as they explored the store. Where's Waldo did bring in many new guests to our store. ” 337 of 516 Annual Fall Events Kits, Cats and Kids Block Party Thursday, September 24, 5-7pm Partners: Northwestern University, City of Evanston, Chamber of Commerce, Downtown Evanston, Districts #202 & #65 Block party with NU/ETHS marching bands, kids activities, food trucks and live music Big Bite Night Sunday, October 4, 3-5pm Partners: Northwestern University, Downtown Evanston Incoming NU students tour downtown trying free samples from 38 restaurants, checked in 1500 students 338 of 516 Fall Event Photos 339 of 516 Evanston Oktoberfest – NEW! When: Sunday, October 11, 12-5pm Where: University Place & Oak Avenue (Farmer’s Market location) What: Fundraiser for Downtown Evanston Ticketed event (GA & VIP) for samples of Evanston’s craft breweries (Smylie Brothers, Peckish Pig, Sketchbook Brewing, Temperance & FEW Spirits) Local food available for purchase Live music, activities for kids and families Who: 462 tickets sold! Ad Placement: Evanston Now, WBEZ, Tribune, XRT, Chicago Reader, Roundtable, Evanston Magazine, Boosted Facebook Ads 340 of 516 Special thanks to our event sponsors and to Northwestern University for the event location! Presenting (Barrel) Sponsor e2 Apartments Barrel Sponsors Church Street Plaza Hilton Orrington Keg Sponsor First Bank & Trust Pint Sponsor Hyatt House Dempster Auto Already making changes and adding new elements for 2016! 341 of 516 462 attendees All ages! Who Was There? 342 of 516 Oktoberfest Look Book 343 of 516 Oktoberfest Look Book 344 of 516 Art and Cultural Events in Downtown Evanston One State Together in the Arts Conference o September 27 – 29 at Hilton Orrington o More than 400 people o Organized Dine Around on Sept. 27 with North Shore Convention & Visitors Bureau 345 of 516 Open House Chicago in Evanston - October 17-18 o 13 sites in Evanston – 5 in downtown o Ad placed in Tribune guide – 500,000 copies o Created and printed 2000 dining guides Sites and Visitors Evanston History Center (Dawes House)—2104 FEW Spirits Distillery—903 First Presbyterian Church of Evanston—923 Frances Willard House Museum— 2008 Grosse Point Lighthouse— 1226 Lake Street Church of Evanston— 534 Margarita European Inn— 698 Music Institute of Chicago Nichols Concert Hall— 547 Northwestern University, Alice Millar Chapel— 1543 Northwestern University, Charles Deering Library— 1277 Northwestern University, Dearborn Observatory— 600 One Rotary Center— 444 Sigma Alpha Epsilon National Headquarters— 1500 Woman's Club of Evanston— 430 Downtown Evanston Welcomes New Event 346 of 516 People and Sites! 347 of 516 EAT. SHOP. REPEAT #ShopEvanston for the Holidays Holiday Tree Lighting – Friday, November 20th 4:50 pm Music by Evanston Children’s Choir 5:30 pm TREE LIGHTING! 6:00 pm Jazz Quartet 6:00 to 7:30 pm Holiday Festivities Warm cocoa stations Letters to Santa at First Northern Credit Union, 1705 Sherman & Church Street Plaza Take photos with Charlie Brown and Snoopy and Mrs. Claus at Church Street Plaza Take photos with Santa at The Merion FREE Parking at the downtown Parking Garages Visit the new website for details: www.downtownevanston.org 348 of 516 EAT. SHOP. REPEAT #ShopEvanston for the Holidays #ShopSmall on Saturday, November 28th for Small Business Saturday For every $100 spent at a locally owned store, $68 stays in the community! Free Trolley – Stops on Davis, Central, Main and Dempster from 11:30am – 5:30pm Cookie Crawl - 12 downtown businesses Santa at Downtown Evanston’s office, 2pm-4pm Social Media – videos of shop owners, residents and politicians asking everyone to #ShopEvanston to support our local economy 349 of 516 EAT. SHOP. REPEAT #ShopEvanston for the Holidays November 20th – December 19th “Liz at the Biz” Scavenger Hunt, enter raffle to receive an Evanston Made gift basket December 10th – Warm Bevvy Walk, sign up to attend this event to visit 15 stores downtown and sample a different warm beverage at each location! Joy to The World! An Evanston-wide Holiday Window Decorating Contest. Visit participating businesses between November 28th and December 10th to vote for your favorite! BUY the perfect gift for anyone – Downtown Evanston Gift Card! Instagram Loop Giveaway 350 of 516 Holiday Advertising Roundtable – ½ page in Nov. 5 issue and full-page “Evanston Is” magazine EvanstonNow – banner ads, 2 enewsletters, pop-up ad (Nov Chicago Reader – banner/skyscraper ads; enewsletter; print ad in Gift Guide issue WBEZ – sixteen 15 second radio spots; co-op with businesses WTTW “Check Please!” – sidebar ads; enewsletter Daily Northwestern – ½ page ad in 11/13 issue Tribune Local Holiday Special Issue – ½ page EvanstonNow WTTW Check Please! Tribune Local 351 of 516 Gift Card Program Current Gift Card Program YTD 2015 Sold 1,054- $47,899.43 2474 transactions totaling $53,465 in downtown Evanston Program Requirements $10,000 annual expenses Administrative time on program Possible Gift Card Program -- Giftcard.com $500 annual fee No DE admin Online only 352 of 516 DESIGN •Landscaping •Banner Program •Website 353 of 516 Landscape Design Changes to landscaping contract Research original downtown plans Teska as horticultural consultant RFP results Opportunity to enhance Downtown Highland Park Business Partnership 354 of 516 Street Banner Program 135 banners purchased to date Installation NEXT WEEK! 355 of 516 Website 356 of 516 BUSINESS New and Coming Soon Retail Attraction & Retention o Blade Sign Program o Northwestern Flex Meal Plan o Activating Space o Art and Culture 357 of 516 New Businesses! Grazia Studio – 624 Grove St. The Funky Monk – 618 ½ Church St. Dragonfly – 1501 Chicago Ave. (moved from 1309 Chicago) Midwest College of Oriental Medicine – 1601 Sherman Ave. Table to Stix Ramen – 1007 Davis St. PharmaCannis – 1804 Maple Ave. Kefi Greek Tavern – 1014 Church St. 358 of 516 Coming Soon! Epic Burger – 1622 Sherman Ave. Boiling Point – 620 Davis St. Exhale Spa – e2 Apartments Simply Pure Rx – 1607 Benson Ave. Lulu’s, Taco Diablo, Five & Dime – 1026 Davis St. Red Robin Burger Works – 1704 Maple Ave. La Cocinita – 1625 Chicago Ave. Kami Salon - 359 of 516 Business Attraction New promotional brochure ICSC events and networking Door to door approach Downtown Evanston small business video 360 of 516 Business Retention Crain’s Small Business Seminar October 8, 2015 “How to Internet Proof Your Business” – 65 attendees Panelists & Moderator – 3 local businesses as panelists, including Bookends and Beginnings co-owner “Dine Around” events to support restaurants Hotel Concierge Downtown Tours Tips and Trends Newsletters Parents/Family Bloggers Event 361 of 516 Blade Sign Program 362 of 516 Northwestern University Flex Meal Plan Meeting with Northwestern University and City of Evanston: Pilot program for Spring 2016 Additions to preferred vendor list 363 of 516 Activating Downtown Evanston Temporary Public Art Installation – Flourish by Evanston artist Heather Hancock Located on wall of Other Brother Coffee (Grove St. & Sherman Ave.) Installed through end of September – look for more next summer 364 of 516 Big Games (Scrabble, Jenga, Chess) Pop-Up Shop Grove Street Pilot Parklet Daytime Farmer’s Market Spring 2016 7-8 Vendors 1603 Orrington Plaza Increase #tweetseats summer program Sandcastle Event at Clark St. Beach Activating Downtown Evanston in 2016 365 of 516 LOOKING AHEAD Organizational Public Realm 366 of 516 2016 Ideas - Organizational Psychographic data Infographics Stakeholder Meetings How do you get your info? How do you feel about our brand? Benchmarking Exercise Creation of Subcommittees Merchant Restaurant Resident 367 of 516 2016 Ideas – Public Realm Panhandling Education Campaign – Donation Stations “Show the LOVE” trolley shopping/ dining event for Valentines Day DIVVY Bike Station and Billboard Advertising Applying for NEA “Our Town” Grant for public art Public Space enhancements 368 of 516 Grove Street Pilot Parklet To transform public space from a car-orientated streetscape to a human centered environment. A parklet (sometimes called a people spot) creates more public space in a congested pedestrian corridor. Supports local business by increasing foot traffic and creating a unique destination near shops. Help to foster community and neighborhood development by providing space for conversation, meetings and relaxation. 369 of 516 Fountain Square Reimagined 370 of 516 Dates to Remember Tree Lighting – Friday, November 20th at Fountain Square, 4:45pm Start time Small Business Saturday in Downtown Evanston Saturday, November 28 Women’s Club Cornicopia Friday, November 20 – Sunday, November 22 “Liz at the Biz” Scavenger Hunt November 28th – December 10th Warm Bevvy Walk December 10th Holiday Window Decorating Contest November 28th – December 11th First Night Evanston December 31 371 of 516 Wrap Up Board Structure Events Design Business Questions & Comments 372 of 516 Questions or Comments Annie Coakley Executive Director 847-570-4724 acoakley@downtownevanston.org Laura Brown Business Development & Marketing Manager 847-866-6319 lbrown@downtownevanston.org 373 of 516 For City Council meeting of December 14, 2015 Item O2 Business of the City by Motion: Storefront Modernization for 2200 Green Bay Road, Northstar Heating and Cooling For Action To: Honorable Mayor and Members of the City Council From: Johanna Leonard, Economic Development Manager Cindy Plante, Economic Development Specialist Subject: Storefront Modernization Program Application for 2200 Green Bay Road, Northstar Heating and Cooling Date: December 14, 2015 Recommended Action: The Economic Development Committee and staff recommend approval for financial assistance, through the Storefront Modernization Program, to 2200 Green Bay Road (PIN: 10-12-416-005-0000) in an amount not to exceed $10,000. Funding Source: Staff recommends utilizing funds from the Economic Development Fund’s Business District Improvement Fund (225.21.5300.65522). The approved Fiscal Year 2016 Budget allocated a total of $250,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $0 has been spent from this account, leaving $250,000 available for expenditure. Background: The Storefront Modernization Program provides a financial incentive to property owners and their commercial tenants to reinvest in the exterior appearance of their property or business. Applicants are eligible to receive a forgivable loan of up to 50% of the total qualifying project cost. Applicants must obtain three written bids for the renovation work proposed, with at least one of the three bids being provided by an Evanston-based contractor. The program is intended to help improve the aesthetics of a commercial building while simultaneously improving the overall aesthetics of a business district. (For more detailed information, please refer to the Program Guidelines online.) Summary: The applicant, Charles Davidson, is a representative of the building owner, who is seeking to begin a complete exterior renovation of the commercial building at 2200 Green Bay Road. Currently the property is leased to Northstar Heating and Cooling, under a lease agreement that ends in December of 2017. The scope of work proposed Memorandum 374 of 516 involves the demolition and reconstruction of the entire façade of the building along Green Bay Road. The newly-reconstructed frontage will include new windows, signage, awnings, and doors. The renovation is intended to improve the aesthetics of the building while also improving the building’s energy efficiency and accessibility for people with disabilities. The applicant obtained cost estimates for the proposed work from three general contractors, including two from within Evanston. The average of the three estimates provided was $67,891 and the work proposed is eligible under the guidelines of the program. The building in question has a total of 35 linear feet of frontage along Green Bay Road, making the applicant eligible for a maximum of $10,000 in assistance for work associated with the project, though the owners intend to spend considerably more on building renovations. According to the Cook County Treasurer’s office, the property owner is in good standing with their property taxes. Based on the width of the building frontage and the bids obtained for the proposed work, staff recommends that the Economic Development Committee recommend to City Council approval of financial assistance for this project for the total amount not to exceed $10,000. Legislative History: The Economic Development Committee considered this item at its December 2, 2015 meeting. The item was recommended to the City Council for approval by a unanimous vote (9-0). Attachments: Storefront Modernization Program Application for 2200 Green Bay Rd. 375 of 516 376 of 516 377 of 516 378 of 516 379 of 516 380 of 516 381 of 516 382 of 516 383 of 516 I HAVE PREPARED, OR CAUSED TO BE PREPARED UNDER MY DIRECT SUPERVISION,THE ATTACHED PLANS AND SPECIFICATIONS AND STATE THAT TO THE BEST OF MYKNOWLEDGE AND BELIEF AND TO THE EXTENT OF MY CONTRACTUAL OBLIGATIONTHEY ARE IN COMPLIANCE WITH THE ENVIRONMENTAL BARRIERS ACT [410 ILCS 25]AND THE ILLINOIS ACCESSIBILITY CODE (71 III. ADM. CODE 400).SIGNED:/ARCHITECT OF RECORD/ARCHITECTS CERTIFICATION AND SEAL:I HEREBY CERTIFY THAT THESE PLANS WERE PREPARED UNDER MY PERSONALSUPERVISION AND THAT TO THE BEST OF MY KNOWLEDGE AND BELIEFCONFORM TO ALL LAWS AND ORDINANCES OF THE CITY OF EVANSTON, ILLINOISSIGNED BY:DATE:GREENBAY ROADASHLAND AVE.2-STORY FRAME RESIDENCE1-STORY BRICK BUILDING1 1/2 STORY FRAMERESIDENCE1-STORY BRICK BUILDING #2200PROJECT SCOPE•IBC 2012•USE GROUP - B (OFFICES)•SPRINKLERED•HEIGHT LIMITATIONS - 3 STORIES/55' +1 STORY/20 FEET = 4 STORIES/75'•FLOOR AREA LIMITATIONS - 19 000 SQ.F./FLOOR x 3 = 57000 SQ.F.•CONSTRUCTION TYPE SELECTED - III B•OCCUPANT LOAD:•- BUSINESS OFFICE AREA = 5069 SQ.F./100 = 51•(ACTUAL NUMBER OF EMPLOYEES - 10)•TRAVEL DISTANCE LISTED - 300'•MIN. NUMBER OF EXITS = 2•DEAD END CORRIDORS - 20' MAX.•DOOR SIZE: MIN. WIDTH 32" CLEAR, MAX. WIDTH 48", MIN. NEIGHT 80"•FIRE RESISTIVE CONSTRUCTION: - STRUCTURAL FRAME - 0 HR - EXTERIOR BEARING WALLS - 2 HR - INTERIOR BEARING WALLS 0 - 0 HR - NON-BEARING EXTERIOR WALLS AND PARTITIONS - 1 HR (DEPENDS ON DISTANCE) - NON-BEARING INTERIOR WALLS AND PARTITIONS - 0 - FLOOR CONSTRUCTION, INCLUDING SECONDARY MEMBERS - 0 - ROOF CONSTRUCTION - 0•FIRE PROTECTION SYSTEMS - YES•STANDPIPE SYSTEMS - NOMIN. DESIGN LOADS:OFFICES -50 PSF LIVE LOAD, 20 PSF DEAD LOADROOF -30 PSF LIVE, 15 PSF DEADGROUND SNOW LOAD -30 PSF, FLAT ROOF SNOW LOAD - 30 PSFBASIC WIND SPEED -90 MPHDRAWINGS AND GENERAL PROVISIONS OF THE CONTRACT INCLUDING "GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION" (LATEST EDITION). "SUPPLEMENTARY GENERAL CONDITIONS" AND DIVISION 1 SPECIFICATION SECTIONS,APPLY TO THIS WORK AND SHALL BE PART OF THE CONTRACT FOR THIS PROJECT. ALL CONTRACTORS SHALL CONSULT THEM IN DETAIL FOR INSTRUCTIONS PERTAINING TO WORK TO BE DONE FOR EACH TRADE.ALL WORK TO BE DONE IN ACCORDANCE WITH THE LATEST REQUIREMENTS OF ALL LOCAL, STATE, NATIONAL AND FEDERAL CODES, LAWS AND REGULATIONS, INCLUDING OSHA, FOR EACH SPECIFIC TRADE.ALL CONTRACTORS SHALL VISIT SITE, VERIFY EXISTING CONDITIONS AND FAMILIARIZE THEMSELVES WITH SAME BEFORE SUBMITTING BIDS.ALL CONTRACTORS SHALL COORDINATE WORK AND WORK SCHEDULE WITH ALL OTHER TRADES TO MINIMIZE CONFLICTS, ERRORS OR DAMAGE TO EXISTING FACILITIES.ALL CONTRACTORS TO DO ALL CUTTING, CHANNELING, SLEEVES, OPENINGS, INCLUDING PATCHING FOR THEIR RESPECTIVE TRADES. ALL PATCHING OF CUTS, OPENINGS AND/OR DAMAGE CAUSED BY YOUR WORK SHALL BE DONE BY TRADESMENTRAINED WITH THAT WORK AND PAID FOR THIS BY CONTRACTOR. CUTTING OF STRUCTURAL MEMBERS IS PROHIBITED.ALL CONTRACTORS TO SUBMIT NECESSARY DRAWINGS FOR INSPECTION AND/OR REVIEW AND APPROVAL AS REQUIRED. THIS CONTRACTOR TO COORDINATE PAYMENT OF PERMIT FEES WITH GENERAL CONTRACTOR. SUBMIT 6 COPIES OF SHOPDRAWINGS ON ALL EQUIPMENT, PIPING SYSTEMS AND SPECIAL MATERIALS TO ARCHITECT, FOR APPROVAL BEFORE FABRICATION. UPON COMPLETION OF WORK, SUBMIT 6 COPIES OF AS-BUILT DRAWINGS TO ARCHITECT.ALL CONTRACTORS SHALL BE RESPONSIBLE FOR REMOVAL OF ALL CARTONS, CRATES, DEBRIS ETC., INCLUDING DEBRIS FROM EQUIPMENT FURNISHED TO THEM BY OTHERS, FOR ALL WORK UNDER THEIR RESPECTIVE TRADES. ALL TO BEREMOVED COMPLETELY FROM PREMISES. IF FOR ANY REASON CONTRACTOR DOES NOT COMPLY, THE OWNER WILL ORDER CLEANUP AND REMOVAL BY OTHERS, AND BACKCHARGE THE OFFENDING CONTRACTOR AND/OR CONTRACTORS. DEBRISTO BE REMOVED DAILY.ALL WORK SHALL BE GUARANTEED BY THE CONTRACTOR FOR ONE YEAR AFTER COMPLETION AND FINAL ACCEPTANCE BY THE OWNER. GUARANTEE SHALL BE COMPLETE, COVERING ALL DEFECTS IN EQUIPMENT, MATERIAL, AND WORKMANSHIPDEVELOPING WITHIN THE GUARANTEE PERIOD. ALL GUARANTEE WORK SHALL BE DONE WITHOUT ADDITIONAL COST TO THE OWNER.ALL WORK SHALL BE CONCEALED WHERE POSSIBLE. RUN IN STRAIGHT LINES PARALLEL TO BUILDING CONSTRUCTION. PROVIDE FOR MAXIMUM HEADROOM. COORDINATE WITH OTHER TRADES. FINAL ACCEPTANCE OF ALL WORK BY OWNERSHALL BE A CONDITION FOR COMPLETION OF THE WORK. ALL CONTRACTORS SHALL VERIFY LOCATION OF ALL SERVICES INDICATED ON THE DRAWINGS OR AS REQUIRED FOR THE COMPLETION OF WORK.CONTRACTOR SHALL ARRANGE FOR ALL TECHNICAL INSTRUCTION OF OWNERS OPERATING PERSONNEL AND SHALL FURNISH 3 SETS OF MANUALS IN BOUND FORM, EACH CONTAINING DATA COVERING CAPACITIES, MAINTENANCE AND OPERATIONOF EACH MAJOR ITEM OF EQUIPMENT AND APPARATUS INCLUDING PERFORMANCE CURVES, LUBRICATION SCHEDULE AND PARTS.THE MANUFACTURERS' INSTALLATION INSTRUCTIONS SHALL BE AVAILABLE ON THE JOB SITE AT THE TIMES OF INSPECTION FOR EACH PIECE OF EQUIPMENT. LISTING AND LABELING FOR EQUIPMENT LOCATED OUTDOORS SHALL ALSO BEAVAILABLE.CONTRACTOR SHALL BE LICENSED TO DO WORK IN THE CITY OF EVANSTON, ILLINOIS.Copyright C 2015 StudioVIM LLCDrawn By:Project No.:Checked By:Scale:Sheet No.As indicated11/10/2015 7:58:11 PMS:\PROJECTS\2015\Proposals and projects without number\2200 Greenbay - Dan Bleier\2200 Greenbay Road, Evanston.rvtA-100-CD1234567FRONT FACADE REMODELING2200 GREENBAY ROAD, EVANSTON, IL6O2O1VMKMSITE PLAN, GEN.NOTESNo.DescriptionDate1 ISSUED FOR PRELIMINARY BID 11/07/2015 1" = 20'-0"3SITE PLAN1CODE ANALYSISSCALE:NONE2APPLICABLE BUILDING CODESSCALE:NONE2012 International Building Code (IBC)2012 International Residential Code for One and Two Family Dwellings (IRC)2012 International Plumbing Code2012 International Mechanical Code2012 International Fuel Gas Code2011 National Electric Code (NFPA 70)2012 NFPA Life Safety Code 1012012 International Fire Code2012 International Energy Conservation CodeState of Illinois Plumbing CodeState of Illinois Accessibility CodeIllinois Energy Conservation Code3DESIGN LOADSSCALE:NONE5CERTIFICATION AND SEALSCALE:NONESHEET INDEXSHEET NUMBER SHEET NAMEA-100-CD SITE PLAN, GEN. NOTESA-101-CD DEMOLITION AND FLOOR PLANSA-102-CD RCPA-201-CD SECTIONS, ELEVATION & 3D4SHEET INDEXSCALE:NONE 1 1/2" = 1'-0"6GENERAL CONTRACT NOTESFRONT FACADE REMODELING FOR:OFFICE BUILDING2200 GREENBAY ROAD, EVANSTON, IL 60201384 of 516 PROVIDE TEMPORARY 1 HR FIRE RATED WALL, SEPARATINGWORK AREA FROM OFFICE WITH 3'-0" EXIT DOOR. MAINTAIN3'-0" MIN.CLEAR PASSAGE TO STREET FOR EGRESS.1A-201-CDDEMOLITION AREA - REMOVE EXISTINGSUSPENDED CEILING, LIGHT FIXTURES(4), REGISTERS (4S, 1R), DUCTWORK.EXISTING STEEL BEAM TO REMAINREMOVE PARTS OF THIS WALL. SEE ELEVATIONS.REMOVE WALL AND STOREFRONT. V.I.F.UTILITIES LOCATIONS AND CONDITION.20' - 1"28' - 0"2A-201-CD1A-201-CD8"26' - 3 1/2"1' - 0 1/2"3' - 3 1/2"3' - 3 1/2"3' - 3 1/2"1' - 6 1/2"3' - 6"1' - 6 1/2"3' - 3 1/2"3' - 3 1/2"3' - 3 1/2"NEW 6" METAL STUD FRAME WALL WITH4" FULL FACE BRICK VENEER ON THEEXTERIOR SIDE. LINE UP WITH EXISTINGSTEEL BEAM ABOVENEW ALUMINUM STOREFRONTNEW TEMPERED GLASS ALUMINUM FRONTDOOR. CONTRACTOR V.I.F. SIDEWALK LEVELAND PROVIDE ACCESSIBLE TRESHOLD.EXISTING OFFICE - N.I.C.PROPERTY LINENEW PAVEMENT /TBD/19' - 2"30' - 0"GENERAL DEMOLITION NOTES1. DEMOLITION CONTRACTOR TO COORDINATE & REVIEW ALL CONSTRUCTION DOCUMENTS &DETERMINE THE EXTENT OF DEMOLITION WORK & BECOME FAMILIAR WITH THEM THOROUGHLY BEFOREPERFORMING ANY DEMOLITION WORK. BY THE ACT OF SUBMITTING A BID, THE CONTRACTOR WILL BEDEEMED TO HAVE COMPLIED WITH THE FOREGOING, TO HAVE ACCEPTED SUCH CONDITIONS AND TOHAVE MADE ALLOWANCES THEREFORE IN PREPARING HIS BID.2. THESE DRAWINGS WERE PREPARED BASED ON INFORMATION ATTAINED FROM ON-SITE SURVEYING -CONTRACTOR TO VERIFY ALL EXISTING CONDITIONS IN FIELD PRIOR TO DEMOLITION & NOTIFY THISOFFICE IN CASE OF DISCREPANCIES BEFORE PROCEEDING. DEMOLITION IS TO BE EXECUTED SO AS NOTTO DISTURB EXISTING STRUCTURAL & ROOFING SYSTEMS. (EXCEPT WHERE NOTED) VERIFY ALLCONSTRUCTION TO BE REMOVED THAT IS NOT INTEGRAL TO STRUCTURAL SYSTEM PRIOR TODEMOLITION.3. SWEEP AND VACUUM THE FLOOR AFTER DEBRIS REMOVAL. DO NOT USE AN OIL BASED SWEEPINGCOMPOUND. ALL AREAS ARE TO BE CLEAN.4. REMOVE ALL EXISTING MECHANICAL, PLUMBING AND ELECTRICAL SYSTEMS THAT WILL NOT BEUTILIZED IN NEW WORK CONSTRUCTION.5. DEMOLITION RESPONSIBILITIES ARE NOT NECESSARILY LIMITED TO THOSE LISTED HERE. WORKINCLUDES REMOVAL AND LEGAL DISPOSAL OF ALL EXISTING ITEMS THAT ARE NOT UTILIZED IN THEFINISHED PROJECT. REMOVE ALL ITEMS SPECIFICALLY INDICATED IN THE DRAWINGS AND ITEMS WHICHARE NECESSARY TO BE REMOVED IN ORDER TO FACILITATE THE FINISHED PROJECT.6. GENERAL CONTRACTOR TO COORDINATE WITH NEW WORK, WHERE EXISTING CONCRETE SLABS AREREMOVED FOR THE INSTALLATION OF PLUMBING OR ELECTRICAL SYSTEMS.7. SUBMIT WRITTEN REQUEST IN ADVANCE OF CUTTING OR ALTERING ELEMENTS WHICH AFFECT: A. STRUCTURAL INTEGRITY OF ELEMENT B. INTEGRITY OF WEATHER EXPOSED OR MOISTURE RESISTANT ELEMENTS.8. PATCH ALL PENETRATIONS RESULTING FROM REMOVAL OF UTILITIES.9. REMOVE EXISTING AND NOT TO BE USED LIGHTING FIXTURES, DUCTWORK, ELECTRICAL CONDUITETC., UNLESS NOTED OTHERWISE , THROUGHOUT SPACE.10. CONTRACTOR SHALL NOTIFY THE ARCHITECT OF EXISTING CONDITIONS THAT ARE EXPOSED DURINGDEMOLITION THAT MAY AFFECT OR INTERFERE WITH ANY NEW WORK.12. ALL DIMENSIONS SHOWN AS EXISTING SHOULD BE FIELD VERIFIED BY CONTRACTOR PRIOR TODEMOLITION.13. DEMOLITION AREAS SHOWN ARE APPROXIMATE. G.C. TO VERIFY WITH CONSTRUCTION DWG'S PRIORTO DEMOLITION15. G.C. PROVIDES TEMPORARY LIGHTING DURING DEMOLITION.16. PROVIDE PHOTOGRAPHS OR VIDEOTAPE, SUFFICIENTLY DETAILED, OF EXISTING CONDITIONS OFADJOINING CONSTRUCTION AND SITE IMPROVEMENTS THAT MIGHT BE MISCONSTRUED AS DAMAGECAUSED BY DEMOLITION OPERATIONS.17. IDENTIFY AND ACCURATELY LOCATE CAPPED UTILITIES AND OTHER SUBSURFACE STRUCTURAL,ELECTRICAL, OR MECHANICAL CONDITIONS ON THE RECORD DRAWINGS.18. REGULATORY REQUIREMENTS: COMPLY WITH GOVERNING EPA NOTIFICATION REGULATIONS BEFORESTARTING DEMOLITION. COMPLY WITH HAULING AND DISPOSAL REGULATIONS OF AUTHORITIES HAVINGJURISDICTION.19. STORAGE OR SALE OF REMOVED ITEMS OR MATERIALS ON-SITE WILL NOT BE PERMITTED.20. SURVEY THE CONDITION OF THE BUILDING TO DETERMINE WHETHER REMOVING ANY ELEMENT MIGHTRESULT IN A STRUCTURAL DEFICIENCY OR UNPLANNED COLLAPSE OF ANY PORTION OF THE STRUCTUREOR ADJACENT STRUCTURES DURING DEMOLITION.21. PERFORM SURVEYS AS THE WORK PROGRESSES TO DETECT HAZARDS RESULTING FROMDEMOLITION ACTIVITIES.22. UTILITY REQUIREMENTS: LOCATE, IDENTIFY, SHUT OFF, DISCONNECT, AND SEAL OR CAP OFFUTILITY SERVICES SERVING STRUCTURE AREAS TO BE DEMOLISHED. PROVIDE TEMPORARY SERVICESDURING INTERRUPTIONS TO EXISTING UTILITIES TO REMAIN, AS ACCEPTABLE TO OWNER AND TOGOVERNING AUTHORITIES.22. DRAIN, PURGE, OR OTHERWISE REMOVE, COLLECT, AND DISPOSE OF CHEMICALS, GASES,EXPLOSIVES, ACIDS, FLAMMABLES, OR OTHER DANGEROUS MATERIALS BEFORE PROCEEDING WITHDEMOLITION OPERATIONS.23. CONDUCT DEMOLITION OPERATIONS AND REMOVE DEBRIS TO ENSURE MINIMUM INTERFERENCEWITH ROADS, STREETS, WALKS, AND OTHER ADJACENT OCCUPIED AND USED FACILITIES.24. CONDUCT DEMOLITION OPERATIONS TO PREVENT INJURY TO PEOPLE AND DAMAGE TO ADJACENTBUILDINGS, FACILITIES, AND SITE IMPROVEMENTS TO REMAIN. ENSURE SAFE PASSAGE OF PEOPLEAROUND DEMOLITION AREA.25. PROVIDE AND MAINTAIN INTERIOR AND EXTERIOR SHORING, BRACING, OR STRUCTURAL SUPPORT TOPRESERVE STABILITY AND PREVENT MOVEMENT, SETTLEMENT, OR COLLAPSE OF BUILDING AREAS TO BEDEMOLISHED. CONTRACTOR TO VERIFY WITH ARCHITECT FOR THE PROPER BRACING AT ALL LOCATIONS.26. EXPLOSIVES: USE OF EXPLOSIVES WILL NOT BE PERMITTED.27. USE WATER MIST, TEMPORARY ENCLOSURES, AND OTHER SUITABLE METHODS TO LIMIT THE SPREADOF DUST AND DIRT. COMPLY WITH GOVERNING ENVIRONMENTAL PROTECTION REGULATIONS.28. REMOVE AND TRANSPORT DEBRIS IN A MANNER THAT WILL PREVENT SPILLAGE ON ADJACENTSURFACES AND AREAS.29. DAMAGES: PROMPTLY REPAIR DAMAGES TO ADJACENT FACILITIES CAUSED BY DEMOLITIONOPERATIONS.30. DISPOSAL: PROMPTLY DISPOSE OF DEMOLISHED MATERIALS. DO NOT ALLOW DEMOLISHEDMATERIALS TO ACCUMULATE ON-SITE.A. DO NOT BURN DEMOLISHED MATERIALS.B. TRANSPORT DEMOLISHED MATERIALS OFF OWNER'S PROPERTY AND LEGALLY DISPOSE OF THEM.31. PROVIDE TEMPORARY WASHROOM FACILITIES & FIRST AID KIT. (COMPLY WITH LOCAL CODEREQUIREMENTS).ELECTRICAL DEMOLITION GENERAL NOTES:1. PROVIDE TEMPORARY LIGHTING/POWER, DURING AND AFTER DEMOLITION FOR ALL AREAS WITHINLIMITS OF THIS CONTRACT. SUCH SERVICE SHALL BE TAKEN FROM EXISTING PANELBOARDS, ANDEXISTING EQUIPMENT MAY BE UTILIZED WHERE FEASIBLE.2. ELECTRICALLY DISCONNECT ALL ELECTRICAL EQUIPMENT BEING REMOVED BY DEMOLITION BACK ATPANELBOARD. AFTER TESTING TO DETERMINE "POWER-OFF" TO EQUIPMENT, REMOVE AND DISPOSEOF EQUIPMENT, UNLESS SPECIFICALLY NOTED OTHERWISE.3. ALL CONDUIT AND WIRE REMOVED SHALL BE REMOVED COMPLETELY BACK TO SOURCE, ANDWHERE REQUIRED BRANCH OVER-CURRENT PROTECTION DEVICES SHALL BE TEMPORARILY LABELED"SPARE".4. EXISTING ELECTRICAL EQUIPMENT INCLUDING, BUT NOT LIMITED TO, LIGHT FIXTURES, SWITCHES,RECEPTACLES, TELEPHONE AND DATA OUTLETS, FIRE ALARM DEVICES, SOUND SYSTEM DEVICES,DOOR BELLS, LOCATED WITHIN THE LIMITS OF DEMOLITION, AND THEIR ASSOCIATED CONDUIT ANDWIRING SHALL BE ELECTRICALLY DISCONNECTED AND REMOVED BY THIS CONTRACTOR UNLESSNOTED OTHERWISE.PROVIDE NEW CONDUIT AND WIRE (TO MATCH EXISTING), TO MAINTAIN CONTINUITY OF SERVICE FORLIGHTING WHICH SHALL REMAIN BOTH INSIDE AND OUTSIDE THE AREA OF DEMOLITION.5. ELECTRICALLY DISCONNECT ALL MOTORS, AIR HANDLERS, AIR CONDITIONING UNITS, PUMPS, ETC.AS REQUIRED FOR COMPLETE DISCONNECTION AND REMOVAL. REMOVE ALL CONDUIT AND WIRINGCOMPLETELY BACK TO SOURCE.6. DISCONNECT AND REMOVE CONDUIT AND WIRING COMPLETELY. NO CONDUIT OR WIRING SHALL BEABANDONED WHICH IS NO LONGER IN USE.EXAMINATION OF EXISTING CONDITIONS:VISIT THE SITE AND CAREFULLY EXAMINE THE BUILDING ELECTRICAL SYSTEMS SO AS TO BECOMEFAMILIAR WITH EXISTING CONDITIONS AND DIFFICULTIES THAT WILL ATTEND THE EXECUTION OF THEWORK, BEFORE SUBMITTING PROPOSALS. SUBMISSION OF A PROPOSAL WILL BE EVIDENCE THATSUCH EXAMINATION HAS BEEN MADE AND LATER CLAIMS FOR LABOR, EQUIPMENT OR MATERIALSBECAUSE OF DIFFICULTIES ENCOUNTERED, WILL NOT BE RECOGNIZED.MECHANICAL DEMOLITION GENERAL NOTES1. ALL EXISTING ABANDONED PIPING SYSTEMS, DUCTWORK SYSTEMS, AND ALL EXISTING SYSTEMSTHAT SERVED REMOVED EQUIPMENT OR FIXTURES SHALL BE REMOVED.2. ALL CUTTING OF IN-PLACE CONSTRUCTION REQUIRED FOR DEMOLITION OF THE MECHANICAL WORKSHALL BE DONE AT THE EXPENSE OF THE MECHANICAL CONTRACTOR EXCEPT AS SPECIFICALLY SHOWNON THE DRAWINGS OR HEREINAFTER SPECIFIED. WORK SHALL BE PERFORMED BY CRAFTSMENSKILLED IN THEIR RESPECTIVE TRADES.3. THE PREMISES SHALL BE KEPT IN A CLEAN AND ORDERLY CONDITION DURING CONSTRUCTION. ALLWASTE AND UNUSABLE MATERIALS SHALL BE PROMPTLY REMOVED FROM THE SITE.4. ALL SALVAGE SHALL REMAIN PROPERTY OF THE OWNER; HOWEVER, THE CONTRACTOR SHALLDISPOSE OF ANY OR ALL SALVAGE THE OWNER ELECTS NOT TO KEEP.5. REFER TO DRAWINGS FOR WALLS, CEILINGS, ETC. THAT ARE TO BE REMOVED.6. FIELD VERIFY EXISTING CONDITIONS PRIOR TO PROCEEDING WITH ANY DEMOLITION WORK ANDNOTIFY ARCHITECT OF ANY DISCREPANCIES.7. OPENING IN FLOORS, WALLS, CEILINGS, ROOFS, ETC. AS A RESULT OF REMOVED PIPING, DUCTWORK,EQUIPMENT, FIXTURE, ETC. SHALL BE TEMPORARILY PATCHED. GENERAL CONTRACTOR TOCOORDINATE THIS WORK WITH THE OVERALL WORK. WORK SHALL BE PERFORMED BY CRAFTSMENSKILLED IN THEIR RESPECTIVE TRADES.8. THE INTENT OF THE DEMOLITION IS TO REMOVE THE ITEMS IN THEIR ENTIRETY; TO INCLUDE ALLASSOCIATED SUPPORTS, BASES, ANCHORAGE, HANGERS, CONTROLS, PIPING, ETC. AND CAP EXISTINGSYSTEMS TO REMAIN AT MAINS OR OTHER ACTIVE BRANCH LINES.9. ITEMS REMOVED SHALL BE LEGALLY DISPOSED OFF THE SITE.6" CONT.6" CONT.PLATE WELDINGMIN.2-8MIN.1/4AT ENDS2-83/16AT ENDSANGLE LINTELS{3/8" PL{5/16" PL1/4" PLLINTELS1/42-8UNLESS NOTED OTHERWISE, EXPANSION ANCHORS SHALL BE1/2" DIA HILTI KWIK BOLT II OR EQUIVALENT WITH A MINIMUM5" EMBEDMENT. EXPANSION ANCHORS SHALL PROVIDE AMINIMUM ALLOWABLE TENSION CAPACITY = 4800 LB. AND AMINIMUM ALLOWABLE SHEAR CAPACITY = 5000 LB. WITHSHEAR PLANE ACTING THROUGH BOLT BODY.UNLESS NOTED OTHERWISE, ADHESIVE ANCHORS SHALL BE 1/2"DIA HILTI HVA HAS SUPER ADHESIVE ANCHORS OR EQUIVALENTWITH A MINIMUM 6" EMBEDMENT. ADHESIVE ANCHORS SHALLPROVIDE A MINIMUM ALLOWABLE TENSION CAPACITY = 8500 LB.AND A MINIMUM ALLOWABLE SHEAR CAPACITY = 9200 LB. WITHSHEAR PLANE ACTING THROUGH BOLT BODY.ANCHORING NOTESGALV. MASONRYTIES @ 16" O.C.EA. SIDE- FOR ALL EXTERIOR OPENINGS THE FOLLOWING LINTEL SIZES SHALL BE USEDUNLESS NOTED OTHERWISE:- PROVIDE LINTELS FOR EACH WYTHE OF MASONRY U.N.O.1. ALL LINTELS TO HAVE MIN.4" BEARINGS BOTH SIDES U.N.O.2. ALL LINTELS IN EXTERIOR CONSTRUCTION SHALL BE HOT-DIPPED GALVANIZED.3. ALL PLATES ARE 1" LESS THAN WALL WIDTH AND SHALL EXTEND TO FULL LENGTHOF OPENING ONLY.4. PROVIDE GALVANIZED MASONRY TIES @16" EACH SIDE OF WIDE FLANGED STEELLINTELS.5. SEE ARCHITECTURAL DRAWINGS FOR B/LINTEL BEARING ELEVATIONS.Copyright C 2015 StudioVIM LLCDrawn By:Project No.:Checked By:Scale:Sheet No.As indicated11/10/2015 7:58:12 PMS:\PROJECTS\2015\Proposals and projects without number\2200 Greenbay - Dan Bleier\2200 Greenbay Road, Evanston.rvtA-101-CD1234567FRONT FACADE REMODELING2200 GREENBAY ROAD, EVANSTON, IL6O2O1VMKMDEMOLITION ANDFLOOR PLANSNo.DescriptionDate1 ISSUED FOR PRELIMINARY BID 11/07/2015 1/4" = 1'-0"1DEMOLITION PLAN 1/4" = 1'-0"2FLOOR PLAN 1/4" = 1'-0"4LINTELS AND ANCHORS385 of 516 01 - Level 10"02 - B/Susp. Clg9' - 2"1' - 6"3' - 6"1' - 6 1/2"2' - 2"14' - 6"EXISTING ROOFSTRUCTURE AND ROOFING.PROVIDE NEW PARAPETWALL FLASHING.NEW CEMENTITIOUS WALLCAPS TO MATCH EXISTINGEXISTINGSUSPENDEDCEILING+9'-2"NEW ALUMINUMSTOREFRONT/DARK BRONZE/B1 - Level B2-3' - 6"3' - 0"1' - 0"1' - 0"1' - 0"2' - 6"1' - 0"NEW CONCRETEFOUNDATION AND FOOTINGNEW 6" METAL STUD FRAMED WALL WITHFULL FACE BRICK VENEER ON EXTERIOR SIDENEW METAL AWNINGS PER MFR DETAILING.01 - Level 10"02 - B/Susp. Clg9' - 2"1A-201-CD9' - 2"+0"+17'-0"+18'-2 1/2"8"28' - 4"8"9' - 10 1/2"6' - 7"9' - 10 1/2"2' - 0 1/2"01 - Level 10"02 - B/Susp. Clg9' - 2"9' - 9 1/2"REMOVE PART OF EXISTING WALL TO FORM ANGLEDSTRUCTURE. PROVIDE NEW END BRICK COURSE.+17'-1 1/2"Copyright C 2015 StudioVIM LLCDrawn By:Project No.:Checked By:Scale:Sheet No. 1/4" = 1'-0"11/10/2015 7:58:32 PMS:\PROJECTS\2015\Proposals and projects without number\2200 Greenbay - Dan Bleier\2200 Greenbay Road, Evanston.rvtA-201-CD1234567FRONT FACADE REMODELING2200 GREENBAY ROAD, EVANSTON, IL6O2O1VMKMSECTIONS,ELEVATION & 3DNo.DescriptionDate1 ISSUED FOR PRELIMINARY BID 11/07/2015 1/4" = 1'-0"1SECTION THRU ENTRANCE DOOR 1/4" = 1'-0"2EAST ELEVATION3NORTH EAST PERSPECTIVE4SOUTH EAST PERSPECTIVE 1/4" = 1'-0"5PARTIAL NORTH ELEVATION386 of 516 387 of 516 Combs Carpentry & Construction 827 ½ Forest Ave 3N Evanston, IL 60202 Ph: (847) 924-4560 Email: combscarpentry@gmail.com Client: Charles Davidson CDG Real Estate Development Services Project Address: 2200 Green Bay Road City-State-Zip: Evanston Il 60201 Contact #: 847-275-2123 Email: cdavidson@cdgrealestatedevelopment.com Date: 11/11/15 Proposal Description: Façade remodel Temporary partition • Build temporary partition 1 hr rated wall separating work area from office with 3’-0” egress door. Demo • Remove existing grid ceiling. • Demo all electrical and hvac back to beam line. • Remove all flooring. • Remove roofing and framing back to beam line. • Demo entire existing façade down to foundation Keeping portions of wall to the south wall. • Provide all traffic control under a ROW permit to close the South Bound Lane of Green Bay Road for 1 day of demolition. • ComEd will need to safe of the overhead Power lines. • Dispose of all debris off site. New façade construction • Dig frame and pour new foundation for front wall per plans. • Frame new front wall per plans with openings for new storefront. Sheet exterior of wall and prep for brick. • Lay all new brickwork and all other masonry work. • Install new bronze aluminum storefront door and windows. • Tie in new wall to existing roof and install all flashings and capstones. 388 of 516 • Complete all interior and exterior electrical work. • Tie in new duct work to existing. • Hang tape and prime all new drywall. • Trim all electrical. • Rework ceiling grid and install all new ceiling tiles. • Tuckpoint existing south wall that was saved. • Install all new awnings. • Pour new concrete walkways for entrance. Grand total: $45,000.00 389 of 516 November 12, 2015 BUDGET PROPOSAL CDG Inc. Evanston, IL ATT: Charles Davison Quote No.: 1014/3185 Facade Replacement Dear Charles, Meccor Industries, Limited is pleased to submit this Budget Proposal Facade replacement Per the Plans Dated November 7, 2015 for the Front Facade Remodeling for 2200 Green Bay Road. We will provide the following scope of services along with a General Foreman to manage the project. SCOPE OF WORK Temporary Partition We will provide a 1 hr temporary inside of the existing building Demo We plan to remove the entire facade along Green Bay Road including the Foundation Provide all traffic control under a ROW permit to close the South Bound Lane of Green Bay Road for 1 day of demolition. ComEd will need to safe of the overhead Power lines. Remove any flooring and roofing back to the column line. Relocate any duct work in the soffit Relocate any power in the soffit. New Facade Provide new Foundation, Framing, Storefront Glass, Door, and awnings pr plan. New lighting and switches will be brought to the interior of the exterior wall. New drywall along interior of the wall. All duct work will be tied into the existing suspended ceiling. Tie existing ceiling tiles into the new Wall. The south Wall will be protected and pointed at the end of the project. New sidewalk entrance per plan GENERAL CONTRACTORS • MISCELLANEOUS METALS 3933 OAKTON STREET SKOKIE, IL 60076 PHONE: 847•676•0202 FAX: 847•676•0385 390 of 516 Excluded Items: 1. Permits, Bonds or fees. 2. Premium time-unless specified. 3. Removal or disposal of hazardous materials. 4. Tax. 5. Unforeseen conditions. We propose to furnish the above, complete in accordance with the above specifications for the sum of: Ninety-Two Thousand Five Hundred Fifty-Five and 00/100 Dollars………….……..$92,550.00 SCHEDULE OF VALUES SCHEDULE Subject to the finalization of details and notice to proceed. SPECIFICATIONS Pricing is based on standard working hours. Company badge on all our personnel. SPECIAL CONDITIONS AND TERMS All material is guaranteed to be as specified. All work to be completed in a substantial workmanlike manner according to specifications submitted per standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary Insurance. Our workers are fully covered by Workman’s Compensation Insurance. All accounts are subject to a service charge of 1 1/2% per month after 30 days. This proposal may be withdrawn by us if not accepted within 30 days. We wish to thank you for the opportunity afforded us in submitting this proposal, and trust that it will meet with your approval. Should you require additional information or have any questions, please feel free to contact me at (847) 676-0202. Respectfully Submitted, Meccor Industries, Ltd. Kim Abney Project Manager Acceptance of Proposal The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified: Accepted this _________Day of ____________, 2015 391 of 516 __________________________________________ (company name) __________________________________________ (Authorized signature) 392 of 516 393 of 516 For City Council meeting of December 14, 2015 Item O3 Business of the City by Motion; Storefront Modernization for 1806 Church Street For Action To: Honorable Mayor and Members of the City Council From: Johanna Leonard, Economic Development Division Manager Cindy Plante, Economic Development Specialist Subject: Storefront Modernization Program Application for 1806 Church Street Date: December 14, 2015 Recommended Action: Staff and the Economic Development Committee recommend approval of financial assistance, through the Storefront Modernization Program, to 1806 Church Street., LLC, owner of 1806 Church Street (PIN: 10-13-400-013-0000) in an amount not to exceed $50,000. Funding Source: Staff recommends utilizing funds from the Economic Development Fund’s Business District Improvement Fund (225.21.5300.65522). The approved Fiscal Year 2016 Budget allocated a total of $250,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $0 has been spent from this account, leaving $250,000 available for expenditure. Background: The Storefront Improvement Program provides a financial incentive to property owners and their commercial tenants to reinvest in the exterior appearance of their property or business. In early 2015, Economic Development Committee approved a program update that expanded the program guidelines to also allow for up to $50,000 for interior build-out projects in commercial storefronts located along targeted business corridors west of Ridge Avenue or retail goods establishments throughout the City. As with the previous Façade Program guidelines, applicants are eligible to receive a forgivable loan of up to 50% of the total qualifying project cost. In order to apply, applicants must provide three written bids for the renovation work proposed, with at least one of the three bids being provided by an Evanston-based contractor. The program is intended to help modernize commercial building stock, encourage retail development, and improving the overall aesthetics and vitality of Evanston’s business districts. (For more detailed information, please refer to the Program Guidelines online.) Memorandum 394 of 516 Summary: Applicant Adam Cordell of 1806 Church St., LLC recently acquired the property at 1806 Church Street and is seeking assistance with interior renovation of the building, which contains three commercial storefronts at 1806 Church, 1806-1/2 Church, and 1626 Darrow Ave. Prior to the applicant’s acquisition of the property, it had been bank-owned for several years and the two long-vacant storefront spaces had fallen into disrepair. In order to attract new tenants and put the building back into productive use, the applicant intends to tuckpoint the exterior of the building and renovate the interior spaces, including repainting and installing new plumbing, electrical, HVAC, windows, and flooring. The 1806 Church Street building is eligible for interior build-out funding by virtue of its location on Church Street west of Ridge Avenue. The applicant submitted 3 bids for the renovations to be completed, including two from Evanston-based general contractors. For the entire scope of work proposed, the average of the three bids was $226,112, making the applicant eligible for the maximum grant amount of $50,000. Based on the building’s location and the bids obtained for this project, staff and Economic Development Committee recommend approval of financial assistance for this project for the total amount not to exceed $50,000. Legislative History: The Economic Development Committee considered this item at its December 2, 2015 meeting. The item was recommended to the City Council for approval by a unanimous vote (9-0). Attachments: Storefront Modernization Program Application for 1806 Church Street 395 of 516 All documents can be submitted via email to Meagan M. Jones at mmjones@cityofevanston.org OR delivered to the Economic Development Division Office at 2100 Ridge Avenue, Suite 3600. 396 of 516 397 of 516 398 of 516 399 of 516 Date:__________ City of Evanston Department of Community and Economic Development 2100 Ridge Avenue Evanston, IL 60201 Economic Development Staff: I acknowledge that the tenant, ______________________________(name of applicant), in my building located at ____________________________(street address), is applying to participate in the “City of Evanston Façade Improvement Program.” I have read the terms and conditions applying to this program and authorize this tenant to pursue participation in this program. I further consent to the recordation against this property of a Declaration of Covenants affecting the property and agree to furnish the following documents if and when this project is approved by the Evanston City Council: Legal Description of PropertySignedDeclaration of Covenants Affecting Real PropertySigned Certification of Ownership and Consent (included in the Program Agreement) Signed, _________________________ (Print name) _________________________ (Signature) 400 of 516 401 of 516 WORK A: TYPE OF IMPROVEMENT Estimates Name of Contractor Location of Contractor Total Estimated Costs 1 Renaissance Realty Evanston 32,500.00$ 2 J&P Contractors Chicago 30,000.00$ 3 AAA-1 Masonry Chicago 29,585.00$ Average Estimate for Work 30,695.00$ Highest Estimate 32,500.00$ Lowest Estimate 29,585.00$ WORK B: TYPE OF IMPROVEMENT Estimates Name of Contractor Location of Contractor Total Estimated Costs 1 Renaissance Realty Evanston 30,350.00$ 2 J&P Contractors Chicago 35,000.00$ 3 Beverly Glass Chicago 29,960.00$ Average Estimate for Work 31,770.00$ Highest Estimate 35,000.00$ Lowest Estimate 29,960.00$ WORK C: TYPE OF IMPROVEMENT Estimates Name of Contractor Location of Contractor Total Estimated Costs 1 Renaissance Realty Evanston 3,150.00$ 2 J&P Contractors Chicago 4,000.00$ 3 Metro Electric Evanston 7,600.00$ Average Estimate for Work 4,916.67$ Highest Estimate 7,600.00$ Lowest Estimate 3,150.00$ WORK D: TYPE OF IMPROVEMENT Estimates Name of Contractor Location of Contractor Total Estimated Costs 1 Renaissance Realty Evanston 13,200.00$ 2 J&P Contractors Chicago 11,500.00$ 3 N/A Average Estimate for Work 12,350.00$ Highest Estimate 13,200.00$ Lowest Estimate 11,500.00$ WORK E: TYPE OF IMPROVEMENT Estimates Name of Contractor Location of Contractor Total Estimated Costs 1 Renaissance Realty Evanston 7,500.00$ 2 J&P Contractors Chicago 6,000.00$ 3 Average Estimate for Work 6,750.00$ Highest Estimate 7,500.00$ Lowest Estimate 6,000.00$ WORK F: TYPE OF IMPROVEMENT Estimates Name of Contractor Location of Contractor Total Estimated Costs 1 Renaissance Realty Evanston 41,715.00$ 2 J&P Contractors Chicago 51,500.00$ 3 Combs Construction Evanston 39,615.00$ Average Estimate for Work 44,276.67$ Highest Estimate 51,500.00$ Lowest Estimate 39,615.00$ GRIND AND TUCKPOINTING WINDOWS AND DOORS EXTERIOR LIGHTING Façade Improvements GC and Construction Management INTERIOR DEMO OF 1ST FLOOR UNITS ROUGH FRAMING, DRYWALL, TRIM, SUBFLOOR, TILING, AND CABINETRY INSTALL 402 of 516 WORK G: TYPE OF IMPROVEMENT Estimates Name of Contractor Location of Contractor Total Estimated Costs 1 Renaissance Realty Evanston 22,340.00$ 2 J&P Contractors Chicago 20,000.00$ 3 Metro Electric Evanston 16,550.00$ Average Estimate for Work 19,630.00$ Highest Estimate 22,340.00$ Lowest Estimate 16,550.00$ WORK H: TYPE OF IMPROVEMENT Estimates Name of Contractor Location of Contractor Total Estimated Costs 1 Renaissance Realty Evanston 11,435.00$ 2 J&P Contractors Chicago 18,000.00$ 3 George Velchev Evanston 10,200.00$ Average Estimate for Work 13,211.67$ Highest Estimate 18,000.00$ Lowest Estimate 10,200.00$ WORK I: TYPE OF IMPROVEMENT Estimates Name of Contractor Location of Contractor Total Estimated Costs 1 Renaissance Realty Evanston 27,750.00$ 2 J&P Contractors Chicago 25,500.00$ 3 Oasis Heating and Cooling Chicago 45,000.00$ Average Estimate for Work 32,750.00$ Highest Estimate 45,000.00$ Lowest Estimate 25,500.00$ WORK J: TYPE OF IMPROVEMENT Estimates Name of Contractor Location of Contractor Total Estimated Costs 1 Renaissance Realty Evanston 9,600.00$ 2 J&P Contractors Chicago 8,000.00$ 3 EcoTec Skokie 6,570.00$ Average Estimate for Work 8,056.67$ Highest Estimate 9,600.00$ Lowest Estimate 6,570.00$ WORK K: TYPE OF IMPROVEMENT Estimates Name of Contractor Location of Contractor Total Estimated Costs 1 Renaissance Realty Evanston 6,550.00$ 2 J&P Contractors Chicago 10,000.00$ 3 Alterier Floors Park Ridge 6,291.50$ Average Estimate for Work 7,613.83$ Highest Estimate 10,000.00$ Lowest Estimate 6,291.50$ WORK L: TYPE OF IMPROVEMENT Estimates Name of Contractor Location of Contractor Total Estimated Costs 1 Renaissance Realty Evanston 7,500.00$ 2 J&P Contractors Chicago 6,000.00$ 3 Mark Lear Chicago 9,500.00$ Average Estimate for Work 7,666.67$ Highest Estimate 9,500.00$ HARDWOOD FLOORS MATERIAL AND INSTALLATION PAINTING INTERIOR OF 1ST FLOOR STORE FRONTS ALL ELECTRICAL WORK FOR 1ST FLOOR PLUMBING (2 BATHROOMS AND 3 WET BARS WITH FIXTURE ALLOWANCE) HVAC FOR 1ST FLOOR UNITS (3 FURNACES AND 2 AC UNITS) INSULATION 403 of 516 Lowest Estimate 6,000.00$ WORK M: TYPE OF IMPROVEMENT Estimates Name of Contractor Location of Contractor Total Estimated Costs 1 Renaissance Realty Evanston 17,875.00$ 2 J&P Contractors Chicago 21,500.00$ 3 N/A Average Estimate for Work 19,687.50$ Highest Estimate 21,500.00$ Lowest Estimate 17,875.00$ Interior Store Front Units GC and Construction Management 404 of 516 November 16, 2015 To Adam Cordell 1806 Church St Evanston, IL 60201 Job Façade Renovation – 1806 Church St, Evanston, IL 60201 The following is a proposal for Renaissance Construction In c to serve as general contractor for the renovation of the facades at 1806-06.5 Church St (north facade) and 1626-32 Darrow Avenue (East façade). This proposal includes cutting 4 new masonry openings on the east façade, complete grinding and tuckpointing of 100% of both facades, 3 new storefront window packages, 4 new aluminum and glass doors and exterior lighting per plans dated 10/12/2015. I t e m D e s c r i p t i o n L i n e P r i c e A Cut in 4 new masonry on east façade. 100% grind and tuckpoint north and east façade $32,500 B Provide and install clear anodized aluminum windows and doors per plan $30,350 C Provide and install 11 outside light fixtures with 2 timers and outside convenience outlet $3,150 D Provide and design engineering, construction management, carpentry and general conditions to complete façade renovation project $13,200 S u b t o t a l S a l e s T a x T o t a l $79,200 405 of 516 November 16, 2015 To Adam Cordell 1806 Church St Evanston, IL 60201 Job Storefront Modernization – 1806 Church St, Evanston, IL 60201 The following is a proposal for Renaissance Construction Inc to serve as general contractor for the modernization of 3 storefront units at 1806, 1806.5 Church St, and 1626 Darrow Avenue. I t e m D e s c r i p t i o n L i n e P r i c e E Complete demolition of 3 storefront units $7,500 F Rough framing, drywall, trim carpentry, tile baths, install cabinetry $41,715 G Rough and trim electric including new 100 amp 20 circuit panels distribution and installation of outlets, switches, lighting with fixtures allowance $22,340 H Rough and trim plumbing to complete installation of 2 bathrooms and 3 wet bars with fixture allowance $11,435 I Provide and install 3 furnaces, A/C condensors and related ductwork, lines, thermostats and registers $27,750 J Provide and install insulation and sound proofing in 3 storefront units $9,600 K Provide, install, sand, and finish 3.25” white oak hardwood floors $6,550 L Painting material and labor to paint all interior walls and ceilings of storefront units $7,500 M Provide design engineering, construction management, general conditions to complete the 3 storefront unit modernization project $17,875 S u b t o t a l S a l e s T a x T o t a l $152,265 406 of 516 Line Item Description Total A Grinding and Tuckpointing Exterior $ 30,000.00 B Exterior Glass Windows and Doors $ 35,000.00 C Exterior Lighting $ 3,000.00 D GC for Exterior $ 11,500.00 E Gut 1st Floor Units and Haul Garbage $ 6,000.00 F Framing as per plan. Labor only. $ 15,500.00 F Framing material as per plan. Materials. $ 11,000.00 F Drywall insulation and tape $ 9,500.00 F Tile Labor $ 3,500.00 F Trim material $ 6,000.00 F Wet Bar Material Allowance and Installation $ 6,000.00 G New Electrical per plans for 1st floor units $ 20,000.00 H Plumbing as per plan for 1st floor units $ 18,000.00 I HVAC 3 furnaces and 2 ac units for 1st floor units $ 25,500.00 J Insulation for Exterior Walls and Soundproofing for ceiling and interior walls $ 8,000.00 K Hardwood Floor Material and Installation Allowance $ 10,000.00 L Painting $ 6,000.00 M GC for Interior Store Front Units $ 21,500.00 Total $ 246,000.00 407 of 516 408 of 516 409 of 516 Commercial Bid Proposal Date 10/9/2015 Estimate #13916 Contractor/Owner CORDELL, ADAM 1806 CHURCH ST. EVANSTON, IL. 60201 Job Location 1806 CHURCH ST. EVANSTON, IL. 60201 Beverly Glass Service 10430 S. Western Ave. Chicago, IL 60643-2508 P:773.445.8211 F:773.445.7637 BeverlyGlass@comcast.net Project/Job #15-104 Rep MikeR Signature _____________________________________Total Item DescriptionQty Total FG-3000 Series Beverly Glass Service will provide new storefront windows and doors according to plans by; Studiovim, dated: 09/20/2015. ~ Storefront Windows and Doors, North Elevation Two (2) Window Opening: 108" x 42" and Two (2) Door Openings: 3'0" x 7'0". Frame: Oldcastle B.E., FG-3000, 2" x 4-1/2", Thermally Broken, Multiplane, Flushed Glazed, Center Set, Screw Spline, 1" Glass Stops. Doors: OBE, Narrow Stile, Series 212 with standard rails and no transom, Pivots Hinges, Push/Pull Handle Set, Keyed Cylinder with Thumbturn Lock Set, Threshold, Weatherstripping, Surface Mount Closer. Finish: Dark Bronze Anodized Glass: 1" Clear or Bronze Insulated Units. Tempered or Safety Glass as required per Federal and Glazing Industry codes. Includes Materials, Installation, Caulk and Seal for Completion. 2 5,800.00 DOOR ~ Doors: East Elevation, Roof Top and 1st Floor. Two (2) Door Openings: 3'0" x 7'0". Frame: Oldcastle B.E., FG-3000, 2" x 4-1/2", Thermally Broken, Multiplane, Flushed Glazed, Center Set, Screw Spline, 1" Glass Stops. Doors: OBE, Narrow Stile, Series 212 with standard rails and no transom, Pivots Hinges, Push/Pull Handle Set, Keyed Cylinder with Thumbturn Lock Set, Threshold, Weatherstripping, Surface Mount Closer. Finish: Dark Bronze Anodized. Glass: 1" Clear or Bronze Tempered Insulated Units. Includes Materials, Installation, Caulk and Seal for Completion. 2 3,700.00 Storefront ~ Storefront Awing Windows, North Elevation Two (2) Openings, 108" x 18" which will have three (3) aluminum awing window. Frame: Oldcastle B.E., FG-3000, 2" x 4-1/2", Thermally Broken, Multiplane, Flushed Glazed, Center Set, Screw Spline, 1" Glass Stops. Finish: Dark Bronze Anodized Glass: 1" Clear or Bronze Insulated Units. Includes materials, installtion, caulk and seal for completion. 2 4,500.00 SLIDING WINDOW ~ Sliding Windows #4. A-107-CD Four (4) 7'6" x 2'2" Openings will have Aluminum Sliding window with one (1) stationary center window and two (2) side sliding windows. FRAME: CRYSTAL 6200 SERIES: This Crystal® ThermoBlok™ aluminum heavy commercial slider window features a high performance frame structure. The 4-1/4"with Heavey Duty Extrusion, ThermoBlok™ Sash & Frame. Continuous Anti-Drift Clip Lock Rails, Continuous Meeting Pull Rail, Dual Stainless Steel Roller Bearings, Stainless Steel Reinforced Frame Roller Track, Drop-In Glazing Bead, and Screen. Finish: Dark Bronze Anodized. Glass: 1" Clear or Bronze Insulated Units. Includes materials, installation, caulk and seal for completion. 4 4,080.00 Page 1410 of 516 Commercial Bid Proposal Date 10/9/2015 Estimate #13916 Contractor/Owner CORDELL, ADAM 1806 CHURCH ST. EVANSTON, IL. 60201 Job Location 1806 CHURCH ST. EVANSTON, IL. 60201 Beverly Glass Service 10430 S. Western Ave. Chicago, IL 60643-2508 P:773.445.8211 F:773.445.7637 BeverlyGlass@comcast.net Project/Job #15-104 Rep MikeR Signature _____________________________________Total Item DescriptionQty Total Windows ~ UpStairs Windows, East and North Elevations Six (6) Openings: 90" x 42", which will be divided into three (3) sections. Frame: Oldcastle B.E., FG-3000, 2" x 4-1/2", Thermally Broken, Multiplane, Flushed Glazed, Center Set, Screw Spline, 1" Glass Stops. Finish: Dark Bronze Anodized. Glass: 1" Clear or Bronze Insulated Units. Includes materials, installation, caulk and seal for completion. 6 9,720.00 Windows ~ 2nd Floor, Rear Windows, South Elevation. One (1) Openings: 78" x 42", which will be divided into three (3) sections. One (1) Opening: 42" x 42", which will be divided into two (2) sections. Frame: Oldcastle B.E., FG-3000, 2" x 4-1/2", Thermally Broken, Multiplane, Flushed Glazed, Center Set, Screw Spline, 1" Glass Stops. Finish: Dark Bronze Anodized. Glass: 1" Clear or Bronze Insulated Units. Includes materials, installation, caulk and seal for completion. 2 2,160.00 Commercial Contrac... All agreements contingent upon strikes, accidents or delays beyond our control. Beverly Glass assumes no responsibility for unavoidable gaps or spaces caused by the condition of the walls or unevenness & out of square and level measurements. No interior or exterior finishing work is included or will be provided by Beverly Glass Service, including; floors, ceilings, walls, electricity, alarms, carpentry, painting/touch-up, break-metal and capping. Prices are based on standard colors of manufacturer, unless other is listed. Nonunion labor. Any items not specifically listed and priced in above bid proposal are excluded; any changes from this proposed estimate to materials listed will cause a change in pricing. All estimates are valid for 30 days. Standard one (1) year warranty on parts and labor only. 1 0.00 Deposit & Payment ... PAYMENT TERMS: A 50% deposit is required on ALL orders prior to the purchase and/or fabrication of any glass. All orders are custom made. Once work begins, deposits are nonreturnable. Balance is due, prior or day of: delivery, installation, completion, or pickup. Final payment to be made in cash, certified funds, check, or pre-arranged approved credit card. 1 0.00 Page 2 $29,960.00 411 of 516 Quantity:Price:Sum:Tax: Date Company’s Representative Date X George Velchev Buyer's Signature DUE The above prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. TOTAL DOWN PAYMENT BALANCE C.O.D Materials: Type: Service:Price:City / Zip:City/Zip:Fax:Job Site:Address:Office:Name:Email:Home:(773) 918-5053 CONTRACT ____georgevelch@yahoo.com INVOICE ____Date:Contact:Cell:George Velchev9227 Ewing Ave PROPOSAL ____Evanston, IL 60203 412 of 516 QUOTE October 15, 2015 Mark Lear Painting 312-493-3482 Marklear245@gmail.com TO Adam Cordell 1630 Darrow Ave Evanston, IL 60201 310-948-4321 SALESPERSON JOB PAYMENT TERMS DUE DATE 1806 Church St, 1806.5 Church St, 1632 Darrow Ave QTY DESCRIPTION UNIT PRICE LINE TOTAL 1 Paint all interior walls of 1st floor units $9,500.00 $9,500.00 SUBTOTAL SALES TAX TOTAL Thank you for your business! 413 of 516 Oasis Heating and Cooling, Inc 5736 N. Western Avenue, Phone: 773-320-5395 Chicago, IL 60659 Fax: 773-271-5395 oasisheating@sbcglobal.net Chicago, IL 60659 Date: October 28, 2015 To: Adam Cordell Project: 1806 Church street , Evanston, IL Oasis heating proposes to provide and install HVAC system at the address above in accordance with the city of Evanston code SECOND FLOOR Install 2 ) American Standard furnaces single stage,40,000 btu’s 95 %efficiency Install 2) American Standard 2 ton condensers ,13 Seer efficiency,R410-A refrigerant Install 2) American Standard 2 ton cooling coils Install copper refrigerant lines Install plastic pads under condensers Install plastic pan under the furnaces Install low voltage wiring Install pvc condensate drains Install 2 ) American Standard humidifiers with humidistat Install 2 ) Honeywell programmable digital thermostats Install pvc exhaust piping Install exhaust piping Install supply and return ductwork (insulate where necessary ) Install supply and return grills and registers 2nd Floor Price $25,000.00 414 of 516 Oasis Heating and Cooling Oasis Heating and Cooling, Inc 5736 N. Western Avenue, Phone: 773-320-5395 Chicago, IL 60659 Fax: 773-271-5395 oasisheating@sbcglobal.net FIRST FLOOR Install 3 x “American Standard” 60 000 Btu’s 95+ efficiency furnace ,single stage (up flow or down flow) Install 3 x “American Standard” 3 TON cased coil R410A Install 3 x “American Standard” condensers 13 seer efficiency R-410-A REFRIGERANT Install 3 x “American Standard” 6” bypass humidifier Install 3 x programmable digital thermostats Install exhaust piping for the bathroom kitchen and laundry Install all supply and return ductwork (insulate where necessary) Install supply and return grills and registers Install copper refrigerant lines Install pvc exhaust piping Install pvc condensate drain lines Install low voltage wiring Install plastic pad under condensers Install plastic pans under furnaces 1st Floor Price $45,000.00 Note : Commercial units should have fresh air intake and exhaust fan installed (This would be extra) All work done by Oasis is guaranteed for 1 year. All equipment carries a parts warranty for 5 years per the manufacture. All work to be done in a professional manner. Cordially, Chicago License #1800480 Mike Causevic (President) Accepted by………………………………….. Date: ………………………………. 415 of 516 Oasis Heating and Cooling Oasis Heating and Cooling, Inc 5736 N. Western Avenue, Phone: 773-320-5395 Chicago, IL 60659 Fax: 773-271-5395 oasisheating@sbcglobal.net 416 of 516 For City Council meeting of December 14, 2015 Item O4 Business of the City by Motion: Storefront Modernization Application 1934 Dempster Street, Dance Center Evanston For Action To: Honorable Mayor and Members of the City Council From: Johanna Leonard, Economic Development Manager Cindy Plante, Economic Development Specialist Subject: Storefront Modernization Program Application for Dance Center Evanston, 1934 Dempster Street Date: December 14, 2015 Recommended Action: The Economic Development Committee and staff recommend approval for financial assistance through the Storefront Modernization Program to Dance Center Evanston, 1934 Dempster Street, in an amount not to exceed $50,000. Funding Source: Staff recommends utilizing funds from the Economic Development Fund’s Business District Improvement Fund (225.21.5300.65522). The approved Fiscal Year 2016 Budget allocated a total of $250,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $0 has been spent from this account, leaving $250,000 available for expenditure. Background: The Storefront Modernization Program provides a financial incentive to property owners and their commercial tenants to reinvest in the exterior appearance of their property or business. In early 2015, Economic Development Committee approved a program update that expanded the program guidelines to also allow for up to $50,000 for interior build-out projects in commercial storefronts located along targeted business corridors west of Ridge Avenue or retail goods establishments throughout the City. As with the previous Façade Program guidelines, applicants are eligible to receive a forgivable loan of up to 50% of the total qualifying project cost. In order to apply, applicants must provide three written bids for the renovation work proposed, with at least one of the three bids being provided by an Evanston-based contractor. The program is intended to help modernize commercial building stock, encourage retail development, and improving the overall aesthetics and vitality of Evanston’s business districts. (For more detailed information, please refer to the Program Guidelines online.) Memorandum 417 of 516 Summary: Dance Center Evanston recently expanded its footprint at 1934 Dempster Street within the Evanston Plaza Shopping Center, taking over the adjacent storefront space at 1938 Dempster with the intent of building out additional classroom and performance space. Renovation of the new space began over the summer with significant assistance from the property owner, Azzuri of Evanston. Tenant improvements provided by the property owner included the installation of new electrical systems, HVAC, bathrooms, and fire sprinklers. Dance Center Evanston spent additional money on additional HVAC work and the installation of new flooring and a moveable wall to create additional classroom space. The applicants seek funding for the final phase of renovating the storefront into a multi- use classroom and performance space, specifically by installing custom-built collapsible theater seating for 96. Upon completion, the new theater and classroom space will be available for use by Dance Center Evanston’s classes and performing ensembles as well as other fitness and performing arts organizations throughout the Evanston community, bringing additional traffic to a previously-vacant space in Evanston Plaza. Dance Center Evanston has a 7-year lease on the space with two additional 5-year options to renew beyond the initial lease term. This application is the first to seek funding for interior work through the expanded Storefront Modernization Program. By virtue of its location on Dempster Street west of Ridge Avenue, Dance Center Evanston is eligible to apply for funding for interior work even though it isn’t a retail goods establishment. Similar to the former Façade Improvement Program, funding is provided on a 50/50 basis, up to a maximum of $50,000. Because the extent of the renovations being undertaken by Dance Center Evanston, $50,000 is the maximum amount they would be eligible for. Eligible build-out expenses listed in the program guidelines include HVAC, carpentry, electrical, mechanical systems, plumbing, and hazmat remediation among others. The seating system proposed for Dance Center Evanston’s new space will provide seating for up to 96 people in a custom-built telescoping seating system that folds away when not in use, allowing for the theater area to continue being used as a classroom when performances and rehearsals are not scheduled. Because of the specific type of seating and mechanical specifications needed, and because the seating system is being installed over a sprung dance floor, only one out-of-state vendor could be identified that was able to provide the seating and installation needed to fit the space. The same company, Titan Carter/Audience Systems has also constructed seating for similar performing arts facilities at Northwestern University and the Old Town School of Folk Music. Because Dance Center Evanston meets the program guidelines for interior build out funding, staff and Economic Development Committee recommend approval of financial assistance for this project for the total amount not to exceed $50,000. 418 of 516 Legislative History: The Economic Development Committee considered this item at its December 2, 2015 meeting. The item was recommended to the City Council for approval by a unanimous vote (9-0). Attachments: Storefront Modernization Program Application for Dance Center Evanston 419 of 516 420 of 516 DANCE CENTER EVANSTON’S NARRATIVE for STOREFRONT MODERNIZATION PROGRAM 11/15/15 Provide a narrative of your proposed project. Include information on portions of the building that will be improved and what particular work activities will be completed. Dance Center Evanston is requesting improvement funds to be applied to the installation of a Permanent Retractable Seating System in the newly constructed Studio5, which will allow the space to used for both performances and (when retracted) classes. The system will expand to a depth of 17 feet and will comfortably seat 96 audience members. In its retracted position, it will only take up 8 feet of depth in the room, thereby allowing the needed space for dance classes to be conducted. BACKGROUND: Dance Center Evanston has been in the Evanston community for 22years. The first 10 in downtown Evanston at 610 Davis Street and the following 12 at the Evanston Plaza, at 1934 Dempster. We currently have over 750 students many of which take multiple classes per week, bringing our student population up to over 2000 attendees per week. As of last year DCE offered 150 classes per week using five large teaching studios. (four of which were at 1934 Dempster, and one in another storefront in Evanston Plaza at 1958 Dempster). This past summer, DCE expanded into the empty space directly next door, adding 6000 square feet to it’s current 8000 square feet, totaling 15,000 square feet. This allowed DCE to relinquish the 1958 space, and operate under one roof. The newly added 6000 square foot space (which has been empty for the past 20 years) has been divided into two classrooms by a moveable wall, which when retracted, allows for enough open space to convert to a 100 seat theater. This is what DCE is attempting to do, equip our new 6000 sq. foot space with seating, lighting, sound equipment and curtains, so that it can function as a viable dance, music and theatrical performance space. In addition to the seating, we will be installing theatrical lighting, sound, and curtains. Though we see this as an easily convertible, informal performing space, our aim is to outfit the theater with fully professional-level equipment, to make it an attractive venue for many performing artists. The new theater will be called Studio5 and will be available on weekends for performances of all kinds Provide a narrative of sustainability measures that will be employed in the project. The sustainability of Studio5 will be supported by the following uses: 1. Classes offered by DCE in studios 5A and 5B four nights a week and on Saturday mornings. 2. Use of the performing space by DCE’s resident companies who will rent the space for performances. There are seven resident companies that currently rehearse on a regular basis at 421 of 516 the DCE; Evanston Dance Ensemble, ede2, Elements Contemporary Ballet, Be the Groove, enidsmithdance, Glenn Leslie Classic Tap, Cartier Collective. 3. Classroom rental by outside groups offering dance workshops, intensives and fitness classes. Groups include, but not limited to; Midwest Cecchetti Ballet Workshops, Inaside Dance Intensive, SuzyCrawford Fitness, BeMoved, Rehabilitation Institute Chicago. 4. The theater will be rented to outside groups for their performances. They will pay a rental rate for the space. 5. Studio5 will present it’s own professional performance series, bringing some of Chicago’s most notable dance companies to our community. 6. Dance Center Evanston will use Studio5 to present final showings of its classes, camps and workshops. Provide a narrative of how our proposed project will improve accessibility at your building. Until this point Construction of the Studio5 has been a joint project of the Azurri Group, (new landlords of Evanston Plaza and owners of Valli Produce). In entering into our lease, which is a 7 year lease with two 5 year options to renew, the Landlord agreed to bring the space into compliance with code requirements. (the space had been empty for 20 years). They installed men’s and women’s bathrooms and dressing rooms, ran new electrical, installed 2 new rooftop HVAC units, raised and brought up to operation the overhead sprinkler system and made it operable, put in new double doors which lead to the back alley, opened a wall so that the current studio could be connected to the new studio. Current Investment on the part of the Landlord has been significant, however the exact figures are are unknown to me. Dance Center Evanston has contributed significant tenant improvements; installing the acoustical moveable wall, building a 4000 square foot sprung dance floor with a marley overlay, appropriate for dance, new portable barres, new sound system, new mirrors, new front entrance vestibule, re-curbing one of the new rooftop HVAC units. The investment on the part of the Dance Center in the past three months was approximately $100,000. The seating system we would like to install is built and installed by a company called Audience Systems. They have installed these in many performing arts spaces, including the Old Town School of Folk Music’s Szold Hall and in the Opera Theater in the new music building at Northwestern University. Why the system must be tiered and retractable The seating system must be tiered in order for the audience to see the performers. Since the stage area is not actually raised, the audience must be. The reason the system must retract is so that the space can be quickly and easily converted from performing space, back to two classrooms with the moveable wall back in place. This will allow easier use on the part of all of the companies and groups who might want to use the space for performances. After much research, Audience Systems is the market leader in retractable seating systems and has the best product for our needs. Once installed, their system will allow us the flexibility to create open space, or open the seating system for a 96 - 120 seat audience. (two rows can be added in front of the sytstem.) They have the best engineered solution on the market today. 422 of 516 City of Evanston | Community & Economic Development Department | Economic Development Division p: 847.448.8100 | info@evanstonedge.com Page 7 of 8 Letter of Support INSTRUCTIONS: If you are a tenant applying for funding, please have the property owner complete and sign the following letter and submit this with your application. Date:__________ City of Evanston Department of Community and Economic Development 2100 Ridge Avenue Evanston, IL 60201 Economic Development Staff: I acknowledge that the tenant, ______________________________(name of applicant), in my building located at ____________________________(street address), is applying to participate in the “City of Evanston Façade Improvement Program.” I have read the terms and conditions applying to this program and authorize this tenant to pursue participation in this program. I further consent to the recordation against this property of a Declaration of Covenants affecting the property and agree to furnish the following documents if and when this project is approved by the Evanston City Council: • Legal Description of Property • Signed Declaration of Covenants Affecting Real Property • Signed Certification of Ownership and Consent (included in the Program Agreement) Signed, _________________________ (Print name) _________________________ (Signature) 423 of 516 City of Evanston | Community & Economic Development Department | Economic Development Division p: 847.448.8100 | info@evanstonedge.com Page 8 of 8 "I certify that all of the information contained in this document, all statements, information, and exhibits that I am submitting for the property listed in this form under 'property information' is true and accurate and to the best of my knowledge. I certify that I have reviewed the Program Guidelines and Program Agreement form associated with the City of Evanston's Facade Improvement Program." Agreement of Understanding Digital Signature of Applicant: Insert Date: To submit your application, send the following to the Economic Development Division: -This completed Application Form -Copies of Color Photographs -Copies of all bids for proposed work Return to: Economic Development Division Attn: Meagan M. Jones 2100 Ridge Avenue Evanston, IL 60201 or mmjones@cityofevanston.org 424 of 516 425 of 516 426 of 516 427 of 516 428 of 516 429 of 516 430 of 516 431 of 516 432 of 516 433 of 516 434 of 516 435 of 516 436 of 516 437 of 516 438 of 516 439 of 516 Audience Systems (go to http://www.audiencesystems.com/solutions/tx-‐platforms to see images of the following options and extras) Retractable Seating Choose from-‐ ☒ TX Platform ☐ RCS Fully Automatic Platform OPTIONS: ☒ Fixed retractable system; ideal for installations where the unit is anchored into one position. Retraction Options: ☒ Detachable push-‐button pendant, with integrated motors ☐ Manually using two pull handles, if size and weight allow Chair Fold-‐down Options: ☒ Set to fold down automatically as the platforms retract ☐ Manually folded down in groups prior to retraction Chair options: ☒ Accolade-‐ recommended for studio theaters, slim profile, optional armrests and other features ☐ Zenith – plastic chair ☐ Espace 628 Safety Railings Type: ☒ Self-‐storing rails-‐ stay on the unit as it retracts, stacking to the side of the platforms ☐ Folding rails-‐fold directly onto the system’s aisle before retraction ☐ Removable rails-‐simply lift from the telescopic system and stored in a separate location Safety Railings Material ☒ Steel tube ☐ Perforated steel designs ☐ Timber CHOOSE FROM THESE OPTIONS ONCE LAYOUT AND CONFIGURATION IS DETERMINED Row Options: ☐ Double Row Depth; ideal where a low ceiling or balcony restricts the number of rows. 440 of 516 EXTRA FEATURES THAT MAY BE ADDED: Fascia Panels: ☐ Cover panels for when the system is retracted; aisle panels manually slid out when system is open Removable Drapes and panels: ☐ Cover the sides, rear, front, to hide the structure and prevent unwanted access 441 of 516 centerline of performing area line of vestibule wall, moved over from what is now shown on architectural plans aisle with intermediate steps (5) rows of 6 seats = 30 (5) rows of 6 seats = 30 (5) rows of 12 seats = 60 TOTAL SEATING SHOWN THIS SCHEME IS 120 442 of 516 9'-6" CONFIRMCEILING TRUSS SPACE STOREFRONT BRACE MINIMUM CLEARANCERECOMMENDED BYMANUFACTURER (2100 MM)6'-10 5/8"Face of column Steel Column4" raised floor 3'-7 3/4"above raised floorthis row would be folding chairs 14'-4 3/4" DANCE CENTER EVANSTON DIAGRAM OF SEATING ROWS L.KIDERA APRIL 27, 2015 USING THE MINIMUM CLEARANCE FROM THE TOP ROW TO CEILING OR CEILING OBSTRUCTION ( IN OUR CASE THE ANGLED "KICKERS") AND, USING THE MINIMUM ROW RISE OFFERED BY THIS MANUFACTURER ( AUDIENCE SYSTEMS, TX-ACCOLADE) , IT STILL LOOKS LIKE WE CAN GET ONE ROW ON THE FLOOR, AND 4 RAISED ROWS. 443 of 516 Uniclass L8411 EPIC Q411 444 of 516 445 of 516 446 of 516 447 of 516 448 of 516 For City Council meeting of December 14, 2015 Item O5 Business of the City by Motion: Storefront Modernization Application 821 Chicago Avenue, Sketchbook Brewing Company For Action To: Honorable Mayor and Members of the City Council From: Johanna Leonard, Economic Development Manager Cindy Plante, Economic Development Specialist Subject: Storefront Modernization Program Application for Sketchbook Brewing Company, 821 Chicago Avenue Date: December 14, 2015 Recommended Action: The Economic Development Committee and staff recommend approval for financial assistance, through the Storefront Modernization Program, to Sketchbook Brewing Company at 821 Chicago Avenue in an amount not to exceed $2,319.83. Funding Source: Staff recommends utilizing funds from the Economic Development Fund’s Business District Improvement Fund (225.21.5300.65522). The approved Fiscal Year 2016 Budget allocated a total of $250,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $0 has been spent from this account, leaving $250,000 available for expenditure. In the event that the project is completed prior to the end of Fiscal Year 2015, funds will be provided from the 2015 budget, which has $88,040 remaining. Background: The Storefront Modernization Program provides a financial incentive to property owners and their commercial tenants to reinvest in the exterior appearance of their property or business. Applicants are eligible to receive a forgivable loan of up to 50% of the total qualifying project cost. Applicants must obtain three written bids for the renovation work proposed, with at least one of the three bids being provided by an Evanston-based contractor. The program is intended to help improve the aesthetics of a commercial building while simultaneously improving the overall aesthetics of a business district. (For more detailed information, please refer to the Program Guidelines online.) Summary: Sketchbook Brewing Company has been operating for over a year in its current alley location behind Chicago Avenue, and is currently working on an expansion that will add Memorandum 449 of 516 expanded retail space and a taproom with 13 feet of frontage along Chicago Avenue. Interior renovations have been underway for some time, and the owners of the business are now requesting funding for improved signage to be installed on the building façade to help promote the expanded location. The signage plan proposed for the space at 821 Chicago Avenue includes the installation of a metal sign above the door and windows as well as an illuminated neon sign in the window and vinyl logo sign on the door. Drawings are included as part of the application, which also includes 3 estimates for each aspect of the work as required by the program guidelines. The average of the estimates provided was $4,639.67, making Sketchbook Brewing Company eligible for a maximum reimbursement of $2,319.83 under the program guidelines. Based on the building frontage and bids obtained for this project, staff and Economic Development Committee recommend approval of financial assistance for this project for the total amount not to exceed $2,319.83. Legislative History: The Economic Development Committee considered this item at its December 2, 2015 meeting. The item was recommended to the City Council for approval by a unanimous vote (9-0). Attachments: Storefront Modernization Program Application for Sketchbook Brewing Company 450 of 516 451 of 516 452 of 516 453 of 516 454 of 516 455 of 516 456 of 516 457 of 516 458 of 516 459 of 516 460 of 516 461 of 516 462 of 516 463 of 516 464 of 516 465 of 516 466 of 516 467 of 516 468 of 516 For City Council meeting of December 14, 2015 Item O6 Resolution 118-R-15: Grant Agreement with Sunshine Gospel Ministries For Action To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager Paul Zalmezak, Senior Economic Development Coordinator Subject: Resolution 118-R-15 , Sunshine Enterprises Evanston Entrepreneurship Support Date: December 3, 2015 Recommended Action: Staff and the Economic Development Committee recommend City Council adopt Resolution 118-R-15 Authorizing the City Manager to negotiate and execute a grant agreement with Sunshine Gospel Ministries, an Illinois not-for-profit corporation, d/b/a “Sunshine Enterprises” for an amount not to exceed $50,000 to help facilitate business creation opportunities for primarily low- and moderate-income Evanston residents. Funding Source: The Economic Development Committee approved staff’s recommendation to utilize the Community Development Block Grant Economic Development Fund (215.21.5260.63064). The account has $275,457.33 reserved for economic development projects. The fund was established in 2012 to provide: 1) Access to capital, particularly gap financing, to businesses that create or retain jobs for low/moderate income residents or provide needed goods and services to low/moderate income neighborhoods; 2) Technical assistance (business consulting) to expand entrepreneurial efforts/business start-ups; and 3) Funds to improve the facades of retail/commercial buildings in neighborhood business districts in the City’s Neighborhood Revitalization Strategy Area. Sunshine Enterprise’s program meets a CDBG national objective by providing technical assistance to primarily low- and moderate-income entrepreneurs and microenterprises (businesses with no more than five employees, including the owner) in the City’s Neighborhood Revitalization Strategy Area, which is prioritized for CDBG funding in the City’s Consolidated Plan. Low and moderate income is defined as persons making 80% or less of the area median income which is $60,800 for a family of four. The CDBG defined income limits for Cook County are summarized in the attachments. Memorandum 469 of 516 Summary: Sunshine Enterprises is seeking $150,000 in total from the City of Evanston to launch three classes in Evanston in 2016. Sunshine Enterprises’ total budget for the Evanston Hub will be $218,500 for 2016. The project budget is detailed below. The program will be offered three times annually in twelve week sessions to cohorts of up to 20 individuals. The target population for Evanston is low-to-moderate individuals, with a geographic focus on west Evanston. While Sunshine Enterprises currently conducts a pilot Community Business Academy program once a week out of the Lorraine H. Morton Civic Center, the goal is to move programs into the Gibbs-Morrison Cultural Center by 2016. Sunshine Enterprises Community Business Academy Proposed Budget - Evanston 2016 [1] Payroll FTE Title Office Budget 1 HUB Trainer Evanston $40,000.00 0.3 HUB assistant Evanston $12,000.00 0.3 SE Director of Strategy and Communications Chicago $23,000.00 0.3 SE Program Director Chicago $25,000.00 0.2 Executive Director Chicago $20,000.00 0.2 Payroll / HR/ Financial Coordinator Chicago $6,000.00 0.3 Communication Assistant Chicago $6,000.00 0.2 Intern(s) Evanston $5,000.00 Subtotal $137,000.00 Payroll Taxes Unemployment Insurance, Workers Compensation, FICA $20,550.00 Total Payroll $157,550.00 Other [2] Annual Audit $1,500.00 RTC Certification $5,000.00 RTC Program Materials $3,000.00 IT & Technology $3,000.00 Copier and Printing $1,000.00 Travel and Training $3,000.00 Marketing $5,000.00 50% of Start Something Challenge $25,000.00 Office Supply $1,000.00 Insurance $1,500.00 Occupancy (office and program locations) $12,000.00 Total Other $61,000.00 Budget Total $218,550.00 [1]Includes cost of Community Business Academies, Business Accelerator Services, and Start Something Challenge [2] Pro-rata share of overall Sunshine Enterprises budget (43% of Activities/costs) 470 of 516 Funding for Sunshine Enterprises would occur in three phases. The Economic Development Committee on December 2, 2015 approved funding of $50,000 for the first cohort scheduled for January through April 2016. Upon completion of the first cohort, Sunshine Enterprises would return to the Economic Development Committee in the fourth quarter of 2016 to provide a report to the Committee on its programs, the progress of participants, and other “report-back” information stipulated in the funding agreement. Based on the results of the progress report, the Economic Development Committee would then consider approval of an additional $50,000 in funding for the second cohort to be scheduled in Summer 2016, and subsequently a third cohort scheduled for Fall 2016. As Sunshine Enterprises grows the Evanston-based north side hub of its operations, it would seek additional funding for the Year 2 portions of the program for the 2017 year, for an amount no greater than $75,000. After following similar report back and funding renewal to 2016, Year 3 (2018) could include a request for an amount no greater than $50,000. Financial assistance to Sunshine Gospel Ministries dba Sunshine Enterprises in an amount not to exceed $50,000 for the Winter cohort in 2016 will help facilitate business creation opportunities for Evanston residents. At the beginning of each cohort (Winter, Spring, Fall), Sunshine Enterprises will provide a list of program registrants. Staff will provide a payment of up to $25,000 to Sunshine Enterprises upon confirming 75% of the cohort participants are Evanston residents or Evanston-based business. Payment will be reduced proportionally (i.e. $2,500 per participant) if Sunshine Enterprises fails to register a cohort of 75% Evanston participants. An additional payment of $25,000 will be released upon receipt of the summary report at the end of each cohort. Upon the completion of each cohort, Sunshine Enterprises will present a report to staff summarizing the individual accomplishments of each participant including: 1. Participant contact information 2. Participant salary information (required by CDBG) 3. Type of business 4. Status of business 5. Plan for ongoing business acceleration services support (if applicable), 6. Explanation for no further support (if applicable). Furthermore, on a quarterly basis Sunshine Enterprises will provide an aggregated report focusing on four key metrics: 1. Number of New Businesses Started: Defined as an individual actively engaged in selling a product or service, generating sales 2. Number of Businesses Strengthened: Defined as a business that successfully completes a significant, tangible project with Community Business Academy (such as developing a new website) that makes measurable improvements in the business that will lead to increased revenue, profitability, and sustainability 471 of 516 3. Number of Businesses Expanded: Defined as a business that increases in revenue, creates new jobs, moves from part-time to full-time, or upgrades its physical location from home-based to leased commercial/retail space 4. Number of New Jobs Created: Defined as a full-time equivalency (FTE) calculation of new full-time, part-time, and temporary jobs created during a year by a business for its owner or non-owner employees. Information for each of these key metrics will be provided based on activities undertaken by Evanston residents as compared to non-Evanston residents and where businesses are opened (within Evanston or outside of Evanston). During the agreement period, Sunshine Enterprises will continue to monitor progress of previous participants in these reports – in essence, building a database of program performance and a means for city staff to assist with potential business attraction and expansion efforts. Sunshine Enterprises projects the following outcomes for 2016 (this is in addition to the pilot program already launched in Evanston): Sunshine Enterprises 2016 Projections Total Business Served 60 In Business 30 Planning Stages 24 Other Path 6 New Business Starts 6 Jobs Created 12 Sunshine Enterprises agrees to prioritize Evanston resident participants in the program and believes it can serve up to 60 residents in 2016. In following years, it anticipates serving up to 80. As the north side hub of Sunshine Enterprises, Sunshine recognizes the importance of prioritize Evanston resident participants. However, it may be difficult to exclude people who live just across a boundary, or move during the class. Furthermore, the program has a multi-year vision that foresees the CDBG portion decreasing to 30% or less of the long term funding. It may be beneficial to the City to have a sustainable program that impacts not only Evanston but the surrounding communities, particularly Rogers Park. Background: On September 2, 2015, staff presented a workforce development vision to the Economic Development Committee recognizing that the City’s comprehensive approach to Workforce Development can be strengthened, building off of the success of the Mayor’s Summer Youth Employment Program, the Career Pathways partnership with Youth Job Center, and Curt’s Café skills training. In addition to “earn and learn” workforce development models in eight key industries (IT, Sales, Business & Financial, Healthcare, Office & Administrative, Transportation, Food Service, and Manufacturing) staff recommended further exploration of minority-led and minority-focused entrepreneurship training. 472 of 516 Entrepreneurship is a key pathway to economic growth and an alternative route for those who may not be a good fit for job placement in traditional corporate “9 to 5” or small business environments. Staff has identified an entrepreneurship training and coaching program offered by Sunshine Enterprises that has the potential to launch Evanston-based startups founded by our targeted population. Sunshine Enterprises helps low-income entrepreneurs build strong businesses that provide income and employment to owners, strengthen families, and contribute to the economic health of communities. The program “supports women, minorities, immigrants and other traditionally marginalized populations to start and grow successful businesses by investing in the entrepreneurial spirit that already exists in distressed communities.” Overall goals for the program include jobs created, new business generated, and existing businesses being strengthened or expanded all in order to help empower families to lift out of poverty. Sunshine Enterprises has implemented a successful launch of the Rising Tide Capital Community Business Academy program in Chicago’s Woodlawn Neighborhood. Sunshine Enterprises is the first licensee of Rising Tide Capital of Jersey City, NJ. As summarized on the Rising Tide Capital website, “The Community Business Academy (CBA) is an intensive course in basic business management and planning, where entrepreneurs gain hands-on familiarity with the fundamental concepts, tools, and skills needed to plan and run a successful business. The Community Business Academy is designed specifically for the start-up entrepreneur with little or no business experience or someone in the process of growing a micro-business.” As summarized in Sunshine Enterprises economic development funding application attached, the core programs are broken into two main components. The Community Business Academy comprises a twelve-session, 36-hour course in business planning and management, taught by experienced instructors in a hands-on environment. Graduates then enter into Business Acceleration Services to receive year-round coaching from experienced small business owners. These coaches work individually with entrepreneurs to help them set goals, develop action steps, and identify and overcome obstacles to success. The program also includes a schedule of advanced seminars, master classes, and networking events with marketplace and industry experts. When entrepreneurs are ready for financing, SE helps them prepare financial documentation and refine business plans, and connects them to a network of local micro-lending partners. Sunshine Enterprises launched a pilot Evanston-based program on September 26, 2015 serving a cohort of twenty Evanston residents. Sunshine Enterprises has hired Robin Simmons as the local liaison to help identify local entrepreneurs and to coordinate and teach the weekly entrepreneurship curriculum. The classes are taught on Saturday mornings at the Civic Center. The fall 2015 calendar of classes is attached. Legislative History 473 of 516 The Economic Development Committee voted unanimously 8-0 on December 3, 2015 to recommend approval of the program and funding of $50,000 for the Winter 2016 cohort with the opportunity to request funding for two additional cohorts based on performance. Attachments: Resolution 118-R-15 Grant Agreement with Sunshine Gospel Ministries Sunshine Enterprises Economic Development Assistance Application 474 of 516 12/3/2015 118-R-15 A RESOLUTION Authorizing the City Manager to Execute a CDBG Grant Agreement with Sunshine Gospel Ministries d/b/a “Sunshine Enterprises ” NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized and directed to sign a grant agreement between the City and Sunshine Gospel Ministries, an Illinois not-for- profit corporation, d/b/a “Sunshine Enterprises” attached hereto as Exhibit 1 and incorporated herein by reference (the “Agreement”). SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreement as he may determine to be in the best interests of the City. SECTION 3: This Resolution 118-R-15 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 475 of 516 118-R-15 ~ 2 ~ EXHIBIT 1 Grant Agreement By and Between the City and Sunshine Gospel Ministries d/b/a Sunshine Enterprises 476 of 516 1 CITY OF EVANSTON COMMUNITY DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT This AGREEMENT is made on this _____ day of ____________ 2015, by and between the City of Evanston, an Illinois Municipal Corporation (hereinafter “CITY”) and the Sunshine Gospel Ministries, an Illinois not-for-profit corporation, d/b/a “Sunshine Enterprises” (hereinafter “SUBRECIPIENT”). RECITALS WHEREAS, the program described herein is being funded by a Grant from the City of Evanston, Illinois as part of the City's Community Development Block Grant (CDBG) program, which is authorized under Title I of the Housing and Community Development Act of 1974, as amended, and the City will utilize CDBG funds from 2011 – 2013 to fund the program; and WHEREAS, it has been determined by the City that an economic development opportunity exists which warrants funding to Subrecipient from the City’s CDBG program fund; and WHEREAS, the Grantee requested funding for workforce development cohort program focused on providing services to minorities and women with intensive courses in basic business management and planning, where entrepreneurs gain hands on familiarity with fundamental concepts, tools and skills needed to plan and run a business; and WHEREAS, the Grantor has authorized an expenditure of up to $50,000 as a grant to Grantee to pay a portion of the expected project budget to host the workforce development cohorts in Evanston for primarily Evanston residents, under such terms and conditions that are prescribed by the Grantor below; and WHEREAS, the City Council approves Grantee for participation and funding under this Grant Agreement, subject to the terms and conditions of the Agreement, and NOW, THEREFORE, the CITY and the SUBRECIPIENT, in consideration of the mutual covenants set forth below, hereby agree as follows; having first found the foregoing recitals as fact: AGREEMENT I. APPENDICES TO AGREEMENT: All Appendices (A through C) attached to this Agreement are incorporated and made a part of this Agreement as referenced herein. SUBRECIPIENT agrees to abide by and follow all terms and conditions as set forth in said Appendices. II. WORK TO BE PERFORMED BY SUBRECIPIENT: In exchange for receiving CDBG grant funds from the CITY for the Workforce Development Cohort Program (hereinafter “Program”), the SUBRECIPIENT shall be responsible for administering the Program as described in Appendix A in a manner satisfactory to the CITY and consistent with any standards required as a condition of providing these funds. SUBRECIPIENT commits to 477 of 516 2 the program goals, including the number of people to be served, number of participants who are expected to be Evanston residents and who are expected to meet HUD definition of low-or-moderate-income-persons, and outcome measures as outlined in Appendix A. Subrecipient warrants that it will complete income certifications for the participants in the cohort Program. SUBRECIPIENT agrees to expend the total amount of CDBG funds covered in this Agreement solely for the agreed upon activities and in accordance with the conditions outlined in this Agreement and the budget in Appendix B. III. GENERAL COMPLIANCE WITH APPLICABLE LAWS: SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (HUD regulations concerning Community Development Block Grants). The SUBRECIPIENT also agrees to comply with all other applicable Federal, state and local laws, regulations, and policies governing the funds provided under this agreement. SUBRECIPIENT additionally agrees to comply with any changes issued to the CITY's CDBG program by HUD. SUBRECIPIENT understands that changes issued to the CITY’s CDBG program by HUD may materially alter the terms of this Agreement. IV. LENGTH OF AGREEMENT: The term of this Agreement shall begin no sooner than January 1, 2016 and end on April 31, 2016 or one cohort term (whichever is shorter). Payment of CDBG grant funds by the CITY to the SUBRECIPIENT shall occur for eligible services and/or activities performed by the SUBRECIPIENT during the term of this Agreement unless this Agreement has been extended. This Agreement may be extended by written mutual agreement between the CITY and SUBRECIPIENT for a specific period of time as long as the SUBRECIPIENT is performing in accordance with the terms of the Agreement. SUBRECIPIENT understands that the amount of appropriation will not change as a result of any extension. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the SUBRECIPIENT has control over CDBG funds, including any program income. V. AMOUNT OF APPROPRIATION: The total appropriation of CDBG funds for the Program shall be for an amount not to exceed Fifty Thousand and no/100 dollars ($50,000.00). The SUBRECIPIENT understands that the amount of this appropriation may be adjusted during the program year due to funding alterations made by the United States Congress, HUD, and/or the CITY. Any new local appropriations shall occur upon approval by the Economic Development Committee and the Evanston City Council. SUBRECIPIENT understands that the awarding of the grant under this Agreement in no way implies the continued financial support of the program or services of the SUBRECIPIENT by the CITY beyond the specific period of this Agreement. VI. PAYMENT OF CDBG FUNDS TO SUBRECIPIENT: The CITY agrees to fund the Program in the form of a grant in a total amount not to exceed Fifty Thousand and no/100 dollars ($50,000.00). Such funds shall be paid to the SUBRECIPIENT according to the schedule in Appendix C. The CITY CANNOT disperse any grant funds until this Agreement has been executed by both parties (24 CFR Sec. 570.503 (a)). a. The SUBRECIPIENT understands that this Agreement is for a Public Services Program and that payments shall be made per the schedule in Appendix C. 478 of 516 3 b. The SUBRECIPIENT understands that disbursement will be contingent upon the SUBRECIPIENT ensuring compliance with any applicable federal, state, and CITY requirements. c. No disbursement will be made by the CITY unless all required reports (including beneficiary, performance, financial and narrative reports ) have been submitted and approved by CITY staff. Payment may be withheld pending receipt and approval of all required documentation. d. The disbursements shall not exceed $2,500 per student, for a total of $50,000 per cohort session of Grantee’s training program. If Grantee enrolls less than 75% of Evanston based business as participants in the cohort, the funding for that cohort will be reduced proportionally. For example, if there are 18 registrants in a cohort session and more than 5 people are not Evanston residents or Evanston based businesses, the funding will be reduced by $2,500 per student under the threshold level of 75% must be Evanston residents or individuals with Evanston based businesses and reside outside of Evanston. e. Disbursements shall be according to the schedule outlined in Appendix C: The City shall disburse Grant funds to Grantee no later than ten (10) business days after the Manager receives proof, which he/she deems satisfactory in his/her discretion, that: Grantee has enrolled Evanston residents or individuals with Evanston based businesses in cohort for the Project. VII. SUSPENSION OR TERMINATION: a. Suspension or Termination by CITY: The SUBRECIPIENT understands and agrees that if SUBRECIPIENT materially fails to comply with any or all provisions of this Agreement, the CITY may in its sole discretion suspend or terminate this Agreement. 1. Material non-compliance includes, but is not limited to, the following: i. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, executive orders, and HUD guidelines, policies or directives as may become applicable at any time; ii. Failure, for any reason, of the SUBRECIPIENT to fulfill in a timely and proper manner its obligations under this Agreement; iii. Ineffective or improper use of funds provided under this Agreement; or iv. Submission of reports by the SUBRECIPIENT to the CITY that is late, or incorrect or incomplete in any material respect. 2. As a result of material non-compliance, the CITY may take one or more of the following actions: i. Temporarily withhold cash payments pending correction of the deficiency by the SUBRECIPIENT. More severe enforcement action may be undertaken by the CITY if the deficiency is not corrected; ii. Disallow (that is, deny both use of funds and matching credit for) all or part of the cost of the activity or action not in compliance; iii. Wholly or partially suspend or terminate the current award for the SUBRECIPIENT's program; iv. Withhold further awards for the program; or 479 of 516 4 v. Take other remedies that may be legally available including, but not limited to, seeking compensatory and/or liquidated damages for breach of this Agreement, or injunctive or equitable relief in any court of competent jurisdiction. b. Termination for Convenience by CITY or SUBRECIPIENT: Either the CITY or the SUBRECIPIENT may terminate the award of funds under this Agreement in whole or in part if either determines that the goals indicated in the SUBRECIPIENT's proposal cannot be met. Termination is effected by the initiating party upon receipt of written notification by the other party setting forth: (1) the reasons for termination; (2) the effective date of termination; and (3) the portion to be terminated, in the case of partial termination. In the case of partial award termination, if the CITY in its sole discretion determines that the remaining portion of the award will not accomplish the purposes for which the award was made, i t may terminate the entire award. VIII. REGULAR MEETING REQUIREMENT: SUBRECIPIENT agrees to meet on a regular basis with the designated staff member of the CITY’s Community Development Department to discuss general and/or specific issues of this Agreement and to review the required reports. Furthermore, SUBRECIPIENT agrees to cooperate fully in any monitoring program, including on-site monitoring, developed, implemented or conducted by the CITY or by HUD. IX. RECORD REQUIREMENTS: SUBRECIPIENT shall provide the CITY, HUD, the Inspector General of the United States or any of their duly authorized representatives, access to any books, documents, papers and records of the SUBRECIPIENT which pertain to the CDBG-funded program for the purpose of monitoring, making audits, examinations, excerpts, transcripts and photocopying. a. SUBRECIPIENT shall be required to maintain all required records for a minimum of five (5) years after the SUBRECIPIENT's final audit and program close out by the CITY. SUBRECIPIENT shall establish and maintain a project file that contains the following sections: 1. General project correspondence and related items. 2. Financial source documentation and associated transactional documentation. 3. Procurement procedures and associated documents. 4. Compliance with applicable State and Federal regulations. 5. Program reports. 6. Documentation of persons benefiting from grant activities, including race/ethnicity and income to substantiate achievement of the CDBG National Objective of benefitting primarily persons of low and moderate income. 7. Personnel actions. 8. Acquisition and disposition of property. b. The records which, at a minimum, must be maintained are as follows: 480 of 516 5 1. Financial Records: The SUBRECIPIENT shall, at a minimum, maintain the following records for each grant received under separate agreement from the CITY: i. Cash Receipts Register: For recording of funds received in connection with the grant program. ii. Cash Disbursements Register: For recording checks issued for the withdrawal of funds from the agency's CDBG account(s). All disbursements must be supported by appropriate documentation (e.g.: payroll records, invoices, contracts, etc.) demonstrating the nature and use of each payment and showing approval of the program director or other authorized official. In addition, the SUBRECIPIENT agrees to provide to the CITY such financial reports and additional source documentation as the CITY may reasonably require and to comply with such reasonable additional financial control procedures as may be required to be retained in files maintained by the SUBRECIPIENT. iii. Payroll Records: A basic time and activity tracking system shall be maintained to substantiate the services and/or staff time charged to the project. This should include time sheets documenting each person's total time and time charged against the grant; time sheets must be signed by both the employee and authorized supervisor of the employee. 2. Economic Development Reporting: i. Income: Cohort Program participant incomes; ii. Summary of Program participant businesses: include a status of business, plan for ongoing business acceleration, services support (if applicable), and/or explanation for no further support (if applicable). iii. The reporting will include the number of new, expanded and strengthened businesses started by participants. Strengthened businesses means a significant tangible project that makes measurable improvements in the business that will lead to increased revenue, profitability and sustainability. Expanded businesses shall mean the business increases in revenue, creates new jobs, moves employees from part-time to full-time employees, or upgrades its physical location from home-based to leased commercial/retail space. New Jobs created is defined as full-time equivalency calculation of new full-time, part-time and temporary jobs created during a year by a business for its owner or non-owner employees. 3. Property Records: A record shall be maintained for each item of non- expendable property (over $200) acquired for the program. The record shall include: (1) description (including model and serial number) of the property; (2) the date of acquisition; and (3) the acquisition cost (showing the percentage of the total costs paid for out of this grant.) Additionally, a physical inventory shall be taken annually and reconciled with the inventory sheet. To ensure compliance with Federal requirements relating to the sale or disposition of real or personal property acquired through CDBG funds, the CITY shall be notified upon the intent to sell or 481 of 516 6 otherwise dispose of such property. Any sale or other disposition must have approval of the CITY prior to affecting the transaction. Proceeds from such sale shall be considered program income, and must be returned to the CITY per instructions noted in Paragraph XXI of this Agreement. X. REPORTING REQUIREMENTS: The SUBRECIPIENT agrees to provide the CITY Community Development Department and the CITY Housing & Community Development Act Committee with regular reports described below per the schedule in Appendix C, and any other reports which may be required by the CITY’s CDBG Program. Any additional requests for funding shall be made before the Economic Development Committee. SUBRECIPIENT agrees to provide the CITY with documents pertaining to: (1) procedures; (2) copies of all contracts and subcontracts for work financed in whole or in part with assistance provided under this Agreement; and (3) (if applicable) regularly updated schedule of program activities. a. REPORTING: Reports shall be submitted to staff by the SUBRECIPIENT throughout the term of the Program. See Appendix C for report due dates. All reports and required attachments may be viewed by members of the Housing & Community Development Act Committee. 1. The CITY reserves the right to withhold any of the SUBRECIPIENT's scheduled payments until such time as the CITY receives the SUBRECIPIENT's financial progress and performance reports. 2. Improperly prepared reports will not be accepted. Subsequent payments may be held pending receipt of accurate information together with any required source documentation. Upon receipt of improperly prepared or erroneous reports, field audit procedures may be initiated to evaluate the financial management, control and record keeping procedures utilized by the SUBRECIPIENT. In addition, the CITY's Housing & Community Development Act Committee may be notified and the CITY may require a meeting with the Executive Board of the SUBRECIPIENT to correct the situation. 3. SUBRECIPIENT understands that a pattern of late, improper, or erroneous reporting could be grounds for termination of this Agreement at the CITY’s sole discretion. 4. The CITY reserves the right to make appropriate adjustments for any funds previously paid out by the CITY but unexpended by the SUBRECIPIENT. 5. Reports shall consist of the following information: i. Beneficiary Demographic data: Client statistics (i.e., number of people served, their race/ethnicity and incomes) for the report period. ii. Program Accomplishments and Narrative: Indicating progress against program goals as outlined in Appendix A, and additional information in narrative format that elucidates program accomplishments, describes any unanticipated results, etc. iii. Financial Report: Indicating the budgeted expenses and revenues consistent with the 2013 appropriation for the grant project as shown in Appendix B and the actual revenues and expenditures for the period covered by the report. 482 of 516 7 iv. Supporting documentation: All program expenditures charged to the CDBG grant shall be supported with source documentation. Documentation may include copies of paid invoices, receipts, and time sheets signed by each employee paid with CDBG funds. Other documentation may be required by the CITY to document the amount expended in the report period. XI. ANNUAL AUDIT: The CITY’s Housing & Community Development Act Committee requires that all SUBRECIPIENTS prepare and submit to the CITY an audit of the financial records of the SUBRECIPIENT pertaining to the receipt and use of CDBG funds as required by OMB circular A-133. If the SUBRECIPIENT receives federal funds from sources other than the CITY's CDBG program, a combined single audit is permissible, provided said audit clearly identifies the amount of CITY CDBG funds received, the amount expended and encumbered, and the purposes of the expenditures. The CITY shall have the right to review and modify the scope of said audit. Said audit of CDBG funds shall encompass and be limited to the term of this Agreement. SUBRECIPIENT is responsible for clearly identifying and accounting for funds received and expended during separate program years; that is, an individual audit must distinguish expenditures and encumbrances made against funds received under separate Grant Agreements, particularly if the SUBRECIPIENT and the CITY operate under different fiscal years. XII. ALTERNATIVE FUNDING REPORTING REQUIREMENT: SUBRECIPIENT shall promptly notify the CITY if the SUBRECIPIENT receives funding (full or partial) that is incremental to the program budget from any and all sources for the performance of activities outlined under this Agreement. The SUBRECIPIENT further understands that the amount granted by the CITY may be reduced by the amount of such alternative funding. XIII. LINE ITEM BUDGET: The SUBRECIPIENT shall obtain written permission from the CITY staff member prior to any change (increase or decrease) of ten percent (10%) of the line item's budget or $500, whichever is less, to any account under the SUBRECIPIENT's line item budget which is attached hereto and identified as Appendix B. In order for the CITY to approve such a request, SUBRECIPIENT's written request shall contain, at a minimum: (1) the reason and justification for the change; (2) the amounts to be changed; and (3) a description of which line items are affected. Changes made without the CITY's prior approval may result in non-reimbursement of expenditures from those affected line items. XIV. NON-DISCRIMINATION: SUBRECIPIENT agrees that no person shall, on the grounds of race, color, sex, age, national origin, religious creed, financial status, sexual orientation, or disability be excluded from participation in, be denied the benefits of or be otherwise subjected to discrimination under any program or activity for which the SUBRECIPIENT receives financial assistance from or through the CITY. SUBRECIPIENT agrees to comply with: Title VI of the Civil Rights Act of 1964 (P.L. 88-352); Title VII of the Civil Rights Act of 1968 (P.L. 90-284); Section 104(b) and Section 109 of the Housing and Community Development Act of 1974, as amended; Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 483 of 516 8 1990, the Age Discrimination Act of 1975; Executive Order 11246, as amended and Executive Order 11063 as amended. SUBRECIPIENT agrees to include a statement of its non-discrimination policy in any printed or electronic information released to the public regarding Program activities. XV. EQUAL OPPORTUNITY POLICY/AFFIRMATIVE ACTION PLAN/CURRENT POLICY SETTING BODY INFORMATION: Pursuant to City Council Ordinance 24-R-79, the SUBRECIPIENT shall ensure the following documents have been provided to CITY staff: a. A copy of its policy on equal opportunity employment and a copy of its most current Affirmative Action Plan. b. The names and addresses of the current members of the Board of Directors or policy-setting body. XVI. WORKERS’ COMPENSATION: The SUBRECIPIENT shall provide Workers’ Compensation Insurance coverage for all of its employees involved in the performance of this Agreement. XVII. CHANGE IN REAL PROPERTY USE BY SUBRECIPIENT: SUBRECIPIENT may not change the use or planned use (including the beneficiaries of such use) of any real property acquired or improved in whole or in part using CDBG funds from that for which the acquisition or improvement was made unless the SUBRECIPIENT provides affected citizens and the CITY with reasonable notice of, and opportunity to comment on, any such proposed change, and either: a. The new use of such property qualifies as benefiting primarily low and moderate income persons, as determined at the CITY's sole discretion; or b. If the SUBRECIPIENT determines, after consultation with the CITY and affected citizens, that it is appropriate to change the use of the property to a use which does not benefit primarily low and moderate income persons, the SUBRECIPIENT may retain or dispose of the property for such use if the CITY's CDBG program is reimbursed in the amount of the current fair market value of the property less any portion thereof attributable to expenditures of non-CDBG funds for acquisition of, and improvements to, the property. This requirement shall be in force during the term of this Agreement and for five years following this Agreement's expiration date. XVIII. INDEMNITY: SUBRECIPIENT hereby assumes liability for and agrees to protect, hold harmless and indemnify the CITY and its assigns, officers, directors, employees, agents and servants from and against any and all liabilities, obligations, losses, damages, penalties, judgments, settlements, claims, actions, suits, proceedings, costs, expenses and disbursements, including legal fees and expenses, of whatever kind and nature, imposed on, incurred by or asserted against the CITY, its successors, assigns, officers, directors, employees, agents and servants, in any way relating to or arising out of any of the following or allegations, claims or charges of any of the following: a. The use or application of the Grant proceeds; b. The violation by the SUBRECIPIENT of any of its covenants or agreements under the Agreement; 484 of 516 9 c. Any tort or other action or failure to act done in connection with the performance or operation of the Program; d. Any act or failure to act of any officer, employee, agent or servant of the SUBRECIPIENT; e. Any injury to any person, loss of life, or loss or destruction of property in any way arising out of or relating to the performance or operation of the Program. The CITY agrees to notify the SUBRECIPIENT in writing of any claim or liability which the CITY believes to be covered under this paragraph. The CITY shall tender, and SUBRECIPIENT shall promptly accept tender of, defense in connection with any claim or liability in respect of which SUBRECIPIENT has agreed in writing that based on the claim or liability the CITY is entitled to indemnification under this paragraph; provided, however, that the counsel retained by SUBRECIPIENT to defend the CITY shall be satisfactory to the CITY; and that the CITY shall be kept fully informed of the status of the proceeding. In the event that the SUBRECIPIENT, within ten (10) days after receipt of notice from the CITY of a claim or liability which the CITY believes to be covered under this paragraph, fails to advise the CITY in writing that the SUBRECIPIENT agrees that the CITY is entitled to indemnification under this paragraph based on the claim or liability, the CITY, without waiving or prejudicing any claim or right it may have to indemnification, under this paragraph (including the recovery of legal fees and expenses), may retain its own counsel and present its own defense in connection with such claim or liability. The CITY shall not settle or compromise any claim, suit, action or proceeding in respect of which the SUBRECIPIENT has agreed in writing that the CITY is entitled to indemnification under this paragraph. Notwithstanding anything in the Agreement to the contrary, the indemnities contained in this paragraph shall survive the termination of the Agreement. XIX. INSURANCE AND BONDING: SUBRECIPIENT shall carry sufficient insurance coverage to protect contract assets from loss due to theft, fraud and/or undue physical damage, and as a minimum shall purchase a blanket fidelity bond covering all employees in an amount equal to any CDBG cash advances. SUBRECIPIENT shall comply with the bonding and insurance requirements of 24 CFR 84.31 and 84.48, Bonding and Insurance. XX. NON-PARTICIPATION BY CERTAIN PERSONS: SUBRECIPIENT agrees to exclude the following persons from participation in any aspect of this Agreement: a. SUBRECIPIENT agrees to not allow any member of, or delegate to, the United States Congress any share or part of this Agreement or to allow any benefit to arise from same. b. SUBRECIPIENT further agrees that no officer, employee, designee, agent or consultant of the CITY or the SUBRECIPIENT or member of the governing body of the CITY who exercises any functions or responsibilities with respect to the CITY’s CDBG program during his tenure or for one (1) year thereafter, will have any direct or indirect interest in any contract or subcontract, or the proceeds thereof, for the work to be performed in connection with the Project assisted under this Agreement. The SUBRECIPIENT shall incorporate or cause to be incorporated in all such contracts or subcontracts a provision prohibiting such 485 of 516 10 interest in conformance with the provisions of and pursuant to the purposes of this section. The provisions of 24 CFR Part 570.611, "Conflict of Interest" shall apply to the SUBRECIPIENT. c. Copeland “Anti-kickback” Act. – Any Contractor paid in full or part with CDBG funds will comply with the Copeland Anti-Kickback Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR part 3) that states whoever, by force, intimidation, or threat of procuring dismissal from employment, or by any other manner whatsoever induces any person employed in the construction, prosecution, completion or repair of any public building, public work, or building or work financed in whole or in part by loans or grants from the United Sates, to give up any part of the compensation to which he is entitled under his contract of employment, shall be fined under this title or imprisoned not more than five years, or both. XXI. PROGRAM INCOME: Program income shall herein be defined as gross income received by the SUBRECIPIENT directly derived or generated from the use of CDBG funds. When income is generated by an activity that is partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of CDBG funds used, and returned to the CITY's CDBG program or as otherwise specified herein in the approved proposal. Program income includes, but is not limited to, the following: a. Proceeds from the disposition by sale or long-term lease of real property purchased or improved with CDBG funds; b. Proceeds from the disposition of equipment purchased with CDBG funds; c. Gross income from the use or rental of real or personal property acquired, constructed or improved by the SUBRECIPIENT with CDBG funds, less the costs incidental to the generation of such income; d. Payments of principal and interest on loans made using CDBG funds; e. Proceeds from the sale of obligations secured by loans made with CDBG funds; f. Interest earned on funds held in a revolving fund account; and g. Interest earned on program income pending disposition of such income. SUBRECIPIENT understands and agrees that all program income shall be the property of the CITY, which shall have the exclusive right to determine the use and disposition of said income. SUBRECIPIENT will remit said income to the CITY. Said remittance shall be submitted annually and accompany the Final Report. Program income is to be: (check one) X 1) returned to the CITY at times determined by the CITY; or 2) retained by SUBRECIPIENT to undertake the following activities: If retained by SUBRECIPIENT, all activities undertaken with the use of said income will be governed by all provisions of this Agreement. All program income, regardless of source, shall be substantially disbursed for any or all eligible CDBG activities undertaken by the SUBRECIPIENT before additional cash payments are made to the SUBRECIPIENT from the CITY (pursuant to CDBG regulations at 24 CFR Sec. 570.504 (c)). Any income on hand when this Agreement expires or received after such expiration shall be paid to the CITY upon request. 486 of 516 11 XXII. RETURN OF UNEXPENDED FUNDS: SUBRECIPIENT agrees to return to the CITY any and all unexpended and/or unencumbered grant funds upon the completion or termination of the Program: a. If the work program cannot be completed, or if SUBRECIPIENT ceases to function as an operating entity, SUBRECIPIENT agrees to return to the CITY any and all unexpended and/or unencumbered grant funds. b. Within fifteen (15) days after the closing date of this Agreement, the SUBRECIPIENT shall submit to the CITY expenditure reports and documentation of all expenses or encumbrances during the time period covered by this Agreement. The CITY will then compare these expenditures with the amount of disbursements issued to the SUBRECIPIENT by the CITY. Disbursement of any final payment, if any, under the Agreement shall not be made until such a comparison has been completed to the CITY’s satisfaction. 1. If said expenditures and encumbrances are greater than the disbursements made to the SUBRECIPIENT, the CITY will issue a check to the SUBRECIPIENT for an amount equal to this difference, up to the amount of the authorized grant set forth in this Agreement. 2. If said expenditures and encumbrances are less than the disbursements, the CITY shall withhold the difference from any final payment to the SUBRECIPIENT. If after withholding any such difference, the expenditures and encumbrances are still less than the disbursements, the SUBRECIPIENT shall promptly pay to the CITY a check for the difference of these sums. c. Funds paid to SUBRECIPIENT in excess of the amount to which the SUBRECIPIENT is finally determined to be entitled constitute a debt to the CITY. If not paid as stipulated in the preceding paragraphs, the CITY may reduce the debt by: 1. Making an administrative offset against other requests for reimbursements under this or other contractual agreements with the SUBRECIPIENT; 2. Withholding advance payments otherwise due the SUBRECIPIENT; or 3. Other action permitted by law. d. A final adjustment will be made to reconcile with the completed audit or Final Grant Report of CDBG expenditures within thirty (30) days of the submission of audit to the CITY. Subsequent grant payments or awards will be withheld until audit or grant report is completed for the current year. Only the City Manager can release funds if audit or grant report is not reconciled. XXIII. INDEPENDENT CONTRACTOR: SUBRECIPIENT shall be and act as an independent contractor and not as a partner, joint venturer, or agent of the CITY and shall not bind nor attempt to bind CITY to any contract. SUBRECIPIENT is an independent contractor and is solely responsible for all taxes, withholdings, and other statutory or contractual obligations of any sort, including, but not limited to, Worker’s Compensation Insurance. SUBRECIPIENT agrees to defend, indemnify and hold the CITY harmless from any and all claims, damages, liability, attorney’s fees and expenses on account of: (1) a failure or an alleged failure by SUBRECIPIENT to satisfy any such obligations; or (2) any other action or inaction of SUBRECIPIENT. 487 of 516 12 XXIV. ADDITIONAL REGULATIONS: As a non-governmental entity, SUBRECIPIENT shall comply with the regulations, policies, guidelines, requirements and standards of federal management circulars No. A-122, “Cost Principles for Nonprofit Organizations,” or OMB No. A-21, “Cost Principles for Educational Institutions,” as applicable, and OMB Circular A-133, “Audits of Institutions of Higher Education and Other Nonprofit Institutions.” Audits shall be conducted annually, when required. SUBRECIPIENT shall also comply with the following provisions of the following attachments to OMB Circular No. A-110, “Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations” or the related CDBG program provision, as specified in this paragraph: a. Subpart A – “General”; b. Subpart B – “Pre-Award Requirements,” except for paragraph 84.12, “Forms for Applying for Federal Assistance”; c. Subpart C – “Post-Award Requirements,” except for: 1. Section 84.22, “Payment Requirements.” The CITY shall follow the standards of paragraph 85.20(b)(7) and 85.21 in making payments to SUBRECIPIENT; 2. Section 84.23, “Cost Sharing and Matching”; 3. Section 84.24, “Program Income.” In lieu of paragraph 84.24, SUBRECIPIENT shall follow CDBG program regulations at 570.504 regarding Program Income; 4. Section 84.25, "Revision of Budget and Program Plans"; 5. Section 84.32, "Real Property." In lieu of 84.32, CDBG SUBRECIPIENT shall follow CDBG program regulations at 570.505, Use of Real Property; 6. Section 84.34(g) "Equipment." In lieu of the disposition provisions of paragraph 84.34(g), the following applies: i. In all cases in which equipment is sold, the proceeds shall be program income (prorated to reflect the extent to which CDBG funds were used to acquire the equipment); and ii. Equipment not needed by the SUBRECIPIENT for CDBG activities shall be transferred to the CITY for the CDBG program or shall be retained after compensating the recipient; 7. Section 84.51(b), (c), (d), (e), (f), (g), and (h), "Monitoring the Reporting Program Performance"; 8. Section 84.52, "Financial Reporting"; 9. Section 84.53(b), "Retention and Access Requirements for Records,” applies with the following exceptions: i. The retention period referenced in paragraph 84.53(b) pertaining to individual CDBG activities shall be five years following grant close out; and ii. The retention period starts from the date of submission of the annual performance and evaluation report, as prescribed in 24 CFR 91.520 in which the specific activity is reported on for the final time rather than from the date of submission of the final expenditure report for the award; 488 of 516 13 10. Section 84.61 “Termination”. In lieu of the provision of 84.61, SUBRECIPIENT shall comply with 570.503(b)(7) Suspension and Termination; and d. Subpart D - "After-the Award Requirements", except for paragraph 84.71, "Closeout Procedures.” XXV. COMPLIANCE WITH FIRST AMENDMENT CHURCH/STATE PRINCIPLES: SUBRECIPIENT agrees to comply with the First Amendment Church/State Principles which state that CDBG funds may not be used for religious activities or provided to primarily religious entities for any activities, including secular activities. The following restrictions and limitations apply to the use of CDBG funds: a. As a general rule, CDBG funds may be used for eligible public services to be provided through a primarily religious entity, where the religious entity enters into an agreement with the CITY that, in connection with the provision of such services: 1. It will not discriminate against any employee or applicant for employment on the basis or religion and will not limit employment or give preference in employment to persons on the basis of religion; 2. It will not discriminate against any person applying for such public services on the basis of religion and will not limit such services or give preference to persons on the basis of religion; 3. It will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious proselytizing, and exert no other religious influence in the provision of such public services. b. Where the public services provided under paragraph a of this section are carried out on property owned by the primarily religious entity, CDBG funds may also be used for minor repairs to such property which are directly related to carrying out the public services where the cost constitutes in dollar terms only an incidental portion of the CDBG expenditure for the public services. XXVI. CERTIFICATION: To the best of its knowledge or belief, the SUBRECIPIENT certifies that: a. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement and the extension, continuation, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement; b. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with the federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit 489 of 516 14 Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; c. The undersigned shall require that the language of this certification be included in the award documents for all sub awards at all tiers (including subcontracts, sub- grants, agreements) and that all sub awardees shall certify and disclose accordingly; and d. This certification is a material representation of fact upon which reliance was placed when this Agreement was made or entered into. Submission of this certification is a prerequisite for making or entering this Agreement pursuant to Section 1352, Title 31, U.S.C. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. XXVII. SEVERABILITY: If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect. XXVIII. SECTION HEADINGS AND SUBHEADINGS: The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. XXIX. WAIVER: The CITY’s failure to act with respect to a breach by the SUBRECIPIENT does not waive the CITY’s right to act with respect to subsequent or similar breaches. The failure of the CITY to exercise or enforce any right or provision shall not constitute a waiver of such right or provision. XXX. ENTIRE AGREEMENT: This Agreement constitutes the entire agreement between the CITY and the SUBRECIPIENT for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the CITY and the SUBRECIPIENT with respect to this Agreement. XXXI. NOTICES: All notices, requests, demands and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon delivery, if delivered personally, or on the fifth (5th) day after mailing if sent by registered or certified mail, return receipt requested, first-class postage prepaid, as set forth below. Faxed or emailed communications are a convenience to the parties, and not a substitute for personal or mailed delivery. a. if the CITY, to: Nora Holden-Corbett Grants & Compliance Specialist 490 of 516 15 City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 Phone: (847) 448-8166 Email: nholden-corbett@cityofevanston.org With a copy to: Johanna Nyden Economic Development Division Manager 2100 Ridge Avenue Evanston, Illinois 60201 Phone: (847) 448-4311 Email: economicdevelopment@cityofevanston.org b. if the SUBRECIPIENT, to: Sunshine Gospel Ministries 501 E. 61st Street P.O. Box 377939 Chicago, Illinois 60637 XXXII. CHANGES TO AGREEMENT: The CITY and the SUBRECIPIENT agree that any and all alterations, variations, modifications, or waivers of provisions of this Agreement shall be valid only when they have been reduced to writing, duly signed by both parties and attached to the original of this Agreement. [REMAINDER OF THE PAGE LEFT INTENTIONALLY BLANK] 491 of 516 16 IN WITNESS, WHEREOF, the parties have executed this Agreement in triplicate. CITY OF EVANSTON SUBRECIPIENT BY:_________________________________ BY: ____________________________ Signature Signature NAME: Wally Bobkiewicz NAME:__________________________ TITLE: City Manager TITLE:__________________________ DATE: ______________________ DATE: __________________________ Distribution of Agreements: Original: CDBG File Copy: SUBRECIPIENT Copy: City Purchasing Department 492 of 516 17 CDBG PROGRAM DESCRIPTION AND GOALS APPENDIX A Project Narrative Sunshine Enterprises (SE) helps low-income entrepreneurs build strong businesses that provide income and employment to owners, strengthen families, and contribute to the economic health of communities. SE, having begun under Sunshine Gospel Ministries of Chicago in 2012, is the first licensee of Rising Tide Capital of Jersey City, NJ. The core programs are broken into two main components. The Community Business Academy (CBA) comprises a twelve-session, 36-hour course in business planning and management, taught by experienced instructors in a hands-on environment. CBA graduates then enter into Business Acceleration Services (BAS) to receive year-round coaching from experienced small business owners. These coaches work individually with entrepreneurs to help them set goals, develop action steps, and identify and overcome obstacles to success. The program also includes a schedule of advanced seminars, master classes, and networking events with marketplace and industry experts. When entrepreneurs are ready for financing, SE helps them prepare financial documentation and refine business plans, and connects them to a network of local micro-lending partners. Overall goals for the program include jobs created, new business generated, and existing businesses being strengthened or expanded all in order to help empower families to lift out of poverty. The target population for Evanston is low-to-moderate individuals, with a geographic focus on west Evanston. While Sunshine currently conducts a pilot CBA program once a week out of the Evanston Civic Center, the goal is to move programs into the Gibbs-Morrison Cultural Center by 2016. Business Acceleration Services will be available for CBA graduates upon commencement for each cohort. Advanced workshops and seminars will also be offered in conjunction with CBA. Start Something Challenge (SSC) was started and organized by Rising Tide Capital in New Jersey as a pitch competition for local entrepreneurs providing opportunity for capital, networking, and exposure for their businesses. As part of the challenge, participants receive hands-on coaching and mentoring in order to perfect an elevator pitch and ensure better chances of winning the competition. Funded by a network of corporate sponsors and investors, SSC runs twice a year 493 of 516 18 with prizes of $10,000, $7500, and $5000 respectively going to the 1st, 2nd and 3rd place finalists. Sunshine Enterprises plans to conduct its own Start Something Challenge in 2016 and is working with Rising Tide Capital on strategy and implementation. * All program activities predicated on successful outreach and marketing strategy being implemented in the preceding quarter. This work has already begun and will continue throughout the contract period. 494 of 516 19 Summary of Key Project Milestones Below is a timetable of activities for the current year, followed by a proposed timetable for 2016. Additional descriptions are below for related activities and projected program outcomes. 2015 Timeline CBA Pilot Program Began 9/26/15 with 15-20 participants for 12 weeks. Program participants begin BAS program by January 2016. 2016 Timeline 1st Quarter – CBA Cohort BAS **Funding is only for the 1st Quarter. 2nd Quarter – CBA Cohort BAS 3rd Quarter – CBA Cohort BAS | Start Something Challenge Pitch Competition 495 of 516 Summary of Key Project Milestones Program Outcomes SE performs quarterly and annual quantitative outcome measurement focusing on four key metrics: 1. Number of New Businesses Started: Defined as an individual actively engaged in selling a product or service, generating sales 2. Number of Businesses Strengthened: Defined as a business that successfully completes a significant, tangible project with CBA (such as developing a new website) that makes measurable improvements in the business that will lead to increased revenue, profitability, and sustainability 3. Number of Businesses Expanded: Defined as a business that increases in revenue, creates new jobs, moves from part-time to full-time, or upgrades its physical location from home-based to leased commercial/retail space 4. Number of New Jobs Created: Defined as a full-time equivalency (FTE) calculation of new full-time, part-time, and temporary jobs created during a year by a business for its owner or non-owner employees. 2014-2015 Outcomes Metrics. 2014 2015 Total Business Served 60 110 170 In Business 23 53 76 Planning Stages 11 43 54 Other Path 4 14 18 New Business Starts 3 8 11 Jobs Created 11 23 34 Approximately 48% of our clients are currently in business, while another 39% are in the planning stages to begin business operations. We would anticipate over time that outcomes for Evanston participants would follow a similar trajectory. Further, we’d partner with the City to help local entrepreneurs identify retail establishment opportunities in areas targeted for economic revitalization. 2016 Projected Outcomes Metrics. SE South SE Evanston Total Business Served 80 60 140 496 of 516 In Business 40 30 70 Planning Stages 32 24 56 Other Path 8 6 14 New Business Starts 8 6 14 Jobs Created 16 12 28 *Projections are based on average outcomes experienced to date and the numbers are projected for three cohorts and this funding agreement is for one cohort only. 497 of 516 APPENDIX B CDBG PROGRAM BUDGET Subrecipient: Sunshine Gospel Ministries dba Sunshine Enterprises Program: Community Business Academy Subrecipient: Sunshine Gospel Ministries dba Sunshine Enterprises Program: Community Business Academy Program Expenses Budget CDBG Funds Salary $ 50,000 $ 50,000 Business Accelerator Services provided $ 10,333 Start Something Challenge $ 8,333 Total: $ 68,666.67 $ 50,000.00 Program Funding Budget CDBG $ 50,000 1 FTE Hub Lead Trainer .3 FTE Hub assistant .3 FTE Director of Strategy and Communications .3 FTE Program Director .2 FTE Executive Director .2 Payroll/HR/Financial Coordinator .2 Communications Assistant Private Donations $ 18,667 Business Accelerator Services provided Start Something Challenge Total: $ 68,667 498 of 516 Appendix C City of Evanston 2014 CDBG Program Schedule for Reporting and Disbursement of Funds This Program will submit program and financial reports on a quarterly schedule. The payments will be in accordance with the schedule outlined below. Payments are contingent upon the execution of the SUBRECIPIENT AGREEMENT, receipt of program and financial reports, as well as source documents that substantiate CDBG-funded expenditures. The reimbursement shall not exceed $2,500 per student, for a total of $50,000 per cohort session of Grantee’s training program. If Grantee enrolls less than 75% of individuals with Evanston based businesses and/or Evanston residents as participants in the cohort, the funding for that cohort will be reduced proportionally. For example, if there are 18 registrants in a cohort session and more than 5 people are not Evanston residents or have businesses that are based in Evanston, the funding will be reduced by $2,500 per student under the threshold level of 75% must be Evanston residents or Evanston based businesses of individuals residing outside of Evanston. 2016 Cohort Program Disbursement Schedule: First Cohort: $25,000 at time of submission of registrants $25,000 at the completion of the cohort session and submission of time and activity tracking report for the cohort 499 of 516 City of Evanston Economic Development General Funding Application Sunshine Enterprises 500 of 516 General Economic Development Assistance Funding Application This application should be used when requesting funds from the Economic Development Fund, tax increment financing (TIF) districts, and Community Development Block Grants. Additional information may be required depending on the total amount and source of funding sought. Consult the overview document for more information. General Business Information: Sunshine Gospel Ministries dba Sunshine Enterprises Company Name 501 East 61st Street Chicago, IL 60637 Address City State Zip Code Joel Hamernick, Executive Director 312.446.7264 Contact Person Title Phone Number joel@sunshinegospel.org www.sunshineenterprises.com Email Address Website EIN_____36-2317631________________________ DUNS #_____ 6170238330000________________ Do you already have a business in Evanston? Yes No If yes, City of Evanston Business License No (or other state ID #): Do you have locations outside of Evanston? Yes No If yes, attach additional page with other location information Parent Company Information (if different from General Business Information) 501 of 516 Company Name Address City State Zip Code Contact Person Title Phone Number Email Address Website Company Information Business Industry: Current number of employees: 18 Full time: 10 Part time: 8 Projected number of employees after funding: 21 Full time: 12 Part time: 9 Average Annual Compensation (Full-Time Employees) 2014: 54,000 2015 (projected): 56,000 2016 (projected): 58,000 Estimated taxes and fees paid to Evanston 2014-2016: 502 of 516 Table of Contents Section 1. Project Summary and Funding Request ....................................................... 5 Project Narrative ................................................................................................................................ 5 Summary of Key Project Milestones ............................................................................................ 6 Program Activities ......................................................................................................................................... 6 Program Outcomes ........................................................................................................................................ 7 Section 2. Project Budget ....................................................................................................... 9 Section 4. Business Plan ..................................................................................................... 10 Attachment A: CDBG Section 108 ............................................................................................... 12 Attachment B: CDBG Section 108 | Eligible Activities under §570.203 ........................ 13 503 of 516 Section 1. Project Summary and Funding Request Project Narrative Sunshine Enterprises (SE) helps low-income entrepreneurs build strong businesses that provide income and employment to owners, strengthen families, and contribute to the economic health of communities. SE, having begun under Sunshine Gospel Ministries of Chicago in 2012, is the first licensee of Rising Tide Capital of Jersey City, NJ. The core programs are broken into two main components. The Community Business Academy (CBA) comprises a twelve-session, 36-hour course in business planning and management, taught by experienced instructors in a hands-on environment. CBA graduates then enter into Business Acceleration Services (BAS) to receive year- round coaching from experienced small business owners. These coaches work individually with entrepreneurs to help them set goals, develop action steps, and identify and overcome obstacles to success. The program also includes a schedule of advanced seminars, master classes, and networking events with marketplace and industry experts. When entrepreneurs are ready for financing, SE helps them prepare financial documentation and refine business plans, and connects them to a network of local micro-lending partners. Overall goals for the program include jobs created, new business generated, and existing businesses being strengthened or expanded all in order to help empower families to lift out of poverty. The target population for Evanston is low-to-moderate individuals, with a geographic focus on west Evanston. While Sunshine currently conducts a pilot CBA program once a week out of the Evanston Civic Center, the goal is to move programs into the Gibbs-Morrison Cultural Center by 2016. 504 of 516 Summary of Key Project Milestones Below is a timetable of activities for the current year, followed by a proposed timetable for 2016. Additional descriptions are below for related activities and projected program outcomes. Program Activities* 2015 Timeline CBA Pilot Program Begins Sep 26th with 15-20 participants for the next 12 weeks Pilot Program commences on December 19th followed by a graduation ceremony on December 21st Program participants begin BAS program by January 2016 2016 Timeline 1st Quarter – CBA Cohort BAS 2nd Quarter – CBA Cohort BAS 3rd Quarter – CBA Cohort BAS | Start Something Challenge Pitch Competition Business Acceleration Services will be available for CBA graduates upon commencement for each cohort. Advanced workshops and seminars will also be offered in conjunction with CBA. Start Something Challenge (SSC) was started and organized by Rising Tide Capital in New Jersey as a pitch competition for local entrepreneurs providing opportunity for capital, networking, and exposure for their businesses. As part of the challenge, participants receive hands-on coaching and mentoring in order to perfect an elevator pitch and ensure better chances of winning the competition. Funded by a network of corporate sponsors and investors, SSC runs twice a year with prizes of $10,000, $7500, and $5000 respectively going to the 1st, 2nd and 3rd place finalists. Sunshine Enterprises plans to conduct its own Start Something Challenge in 2016 and is working with Rising Tide Capital on strategy and implementation. * All program activities predicated on successful outreach and marketing strategy being implemented in the preceding quarter. This work has already begun and will continue throughout the contract period. 505 of 516 Summary of Key Project Milestones (continued) Program Outcomes SE performs quarterly and annual quantitative outcome measurement focusing on four key metrics: 1. Number of New Businesses Started: Defined as an individual actively engaged in selling a product or service, generating sales 2. Number of Businesses Strengthened: Defined as a business that successfully completes a significant, tangible project with CBA (such as developing a new website) that makes measurable improvements in the business that will lead to increased revenue, profitability, and sustainability 3. Number of Businesses Expanded: Defined as a business that increases in revenue, creates new jobs, moves from part-time to full-time, or upgrades its physical location from home-based to leased commercial/retail space 4. Number of New Jobs Created: Defined as a full-time equivalency (FTE) calculation of new full-time, part-time, and temporary jobs created during a year by a business for its owner or non-owner employees. 2014-2015 Outcomes Metrics. 2014 2015 Total Business Served 60 110 170 In Business 23 53 76 Planning Stages 11 43 54 Other Path 4 14 18 New Business Starts 3 8 11 Jobs Created 11 23 34 Approximately 48% of our clients are currently in business, while another 39% are in the planning stages to begin business operations. We would anticipate over time that outcomes for Evanston participants would follow a similar trajectory. Further, we’d partner with the City to help local entrepreneurs identify retail establishment opportunities in areas targeted for economic revitalization. 506 of 516 2016 Projected Outcomes Metrics. SE South SE Evanston Total Business Served 80 60 140 In Business 40 30 70 Planning Stages 32 24 56 Other Path 8 6 14 New Business Starts 8 6 14 Jobs Created 16 12 28 *Projections are based on average outcomes experienced to date. 2016 Funding Request: $150,000 507 of 516 Section 2. Project Budget Billed as services delivered: 3 Community Business Academies @$50,000/ea $150,000 Business Accelerator Services provided $ 31,000 Start Something Challenge $ 25,000 Total 2016 Budget $215,000 Budget Breakdown: Payroll $148,000 (includes 15% for FICA/UEI/WC) 1 FTE Hub Lead Trainer .3 FTE Hub assistant .3 FTE Director of Strategy and Communications .3 FTE Program Director .2 FTE Executive Director .2 Payroll/HR/Financial Coordinator .2 Communications Assistant Other $33,000 Annual audit RTC Certification IT & Technology Copier and Printing Travel & Training Marketing Office Supply Curriculum Insurance Occupancy Start Something Challenge $25,000 (50% of overall costs) 508 of 516 Section 4. Business Plan Sunshine Enterprises (SE) is developing a growth strategy that will include the development of 5 “Hubs” over the coming 5 years. SE will operate out of our Woodlawn/Southside headquarters, and develop an Evanston based Northside Hub. The Hub strategy will allow the cultivation of multiple community partners in 5 distinct areas around the city. Each Hub will have dedicated staff, as well as leverage the SE HQ team’s strength, creating expertise, demonstrated outcomes, and overall efficiencies. The Hub strategy will assume the cultivation of the following programs, added year over year in each location: Community Business Academy 1 in Year 1 3 in Year 2 4 in Year 3 and future Business Accelerator Services One on one coaching and mentoring offered to all CBA Grads Business Plan preparation in Capital Access Readiness track Help Desk Services (financial, marketing, legal, technology) Start Something Challenge Pitch competition Spanish Language Programming (Year 3) High Level SE 3 year projections: 2015 2016 2017 2018 2019 Entreps Served (20/CBA) 110 160 240 320 380 HUBS 1 2 3 4 5 CBAs 6 8 12 16 19 Budget 403,500 598,000 778,000 960,000 1,068,000 509 of 516 Attachment A: CDBG Section 108 Sunshine Enterprises has been designed specifically to assist low-to-moderate income individuals through equipping them to start and grow sustainable businesses as a means of strengthening families and thereby transforming struggling communities. Approximately 92% of our clients are African-American and come from neighborhoods experiencing 20-30% unemployment. Roughly 60% of clients fall at or below 50% of the median income level, while another 35% fall at or below 80% of the median income level. As outlined under CDBG National Objectives, SE focuses on achieving income benefits for clients through two main areas of (1) providing training and technical assistance to microenterprises and (2) job creation through business growth and development for LMI individuals. 510 of 516 Attachment B: CDBG Section 108 | Eligible Activities under §570.203 The related eligible activities of SE for CDBG fall under economic development as outlined under 24 CFR 570.203 as a community development initiative, specifically with respect to parts (b) as assistance and support to private, for-profit business (microenterprises) and (c) marketing, outreach and recruitment efforts, as well as correlating program management activities. 511 of 516 Board of Directors Jonathan Webb, President (since 2011) jwebb@thelomgroup.com 312 399.6325 The LOM Group David Hoover, Board Officer (since 2006) Dhoover32@comcast.net 847.392.9300 NIMEC Jay Schommer CPA., Treasurer (since 2007) Jayschommer@111Morgan.net (773) 610-‐4349 SmithBucklin Corp Ralph O’Donnell, Board Officer (since 2010) ralphoathome@gmail.com 630.546.4463 Retired Craig Kaplowitz, Secretary (since 2006) ckaplowitz@comcast.net 847-‐917-‐1754 Judson University Joel Hamernick, Executive Director (since 2001) Joel@sunshinegospel.org 312.446.7264 512 of 516 Communications Coordinator Program ManagerNorthside Hub Region Coordinator HUB 3Hub 2Hub 1 Business Accerlation Services Strategy and Development Institutional Partnerships Community and Local Partnerships Outreach & CommunicationsInstructors Coaches, Advisors Community Business Academy EXECUTIVE DIRECTOR ORGANIZATIONAL CHART BOARD ADMIN SUPPORT SUNSHINE ENTERPRISES Program Director DIRECTOR OF STRATEGIC PARTNERSHIPS 513 of 516 514 of 516 515 of 516 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM HUD 2015 INCOME LIMITS Area Covered by this Ruling: CHICAGO MSA, INCLUDING COOK COUNTY EFFECTIVE MARCH 6, 2015 There are three income limits used for determining and reporting eligibility for programs and services funded by the Community Development Block Grant (CDBG): 30% of the area median income, 50% of the area median income, and 80% of the area median income. The 80% of area median income level represents the maximum allowable family income for an individual to be eligible for a program or service funded by CDBG. A family is defined as all persons who are related by blood, marriage or adoption living in the same household. Family Size 80% of Median 50% of Median 30% of Median 1 $ 42,600 $ 26,600 $ 16,000 2 48,650 30,400 18,250 3 54,750 34,200 20,550 4 60,800 38,000 24,250 5 65,700 41,050 28,410 6 70,550 44,100 32,570 7 75,400 47,150 36,730 8 80,300 50,200 40,890 City of Evanston Community Development Department Effective: March 6, 2015; subject to change. 516 of 516