Loading...
HomeMy WebLinkAboutccpacket20151012 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, October 12, 2015 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development (P&D) Committee meets at 7:15 p.m. City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Fiske (II) Mayor Public Announcements and Proclamations National Community Planning Month Open House Chicago: Presentation by Design Evanston (III) City Manager Public Announcements Government Finance Officers Association FY2015 Distinguished Budget Award Update on Street Cleaning and Sweeping for 2016 (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Special Order of Business: Harley Clarke Mansion (VII) Consent Agenda: Alderman Rainey 1 of 481 City Council Agenda October 12, 2015 Page 2 of 8 (VIII) Report of the Standing Committees Administration & Public Works - Alderman Rainey Planning & Development - Alderman Holmes Human Services - Alderman Grover (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Continuation of Discussion on Next Steps for Harley-Clarke Property At the September 21, 2015 City Council meeting the City Council discussed potential next steps for the City-owned Harley-Clarke property. No action on next steps was taken and no open houses were scheduled at that meeting. The discussion was continued to the next regular City Council meeting on October 12, 2015. The following documents have been added. 1. Memorandum from Mayor Elizabeth Tisdahl 2. Resolution 99-R-15 proposed by Alderman Miller For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of September 21, 2015 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through September 6, 2015 $2,742,732.65 City of Evanston Payroll through September 20, 2015 $2,791,906.95 (A2) FY2015 City of Evanston Bills – September 29, 2015 $2,743,442.73 FY2015 City of Evanston Bills – October 13, 2015 $8,706,796.56 Credit Card Activity – Period Ending August 31, 2015 $ 175,657.66 For Action 2 of 481 City Council Agenda October 12, 2015 Page 3 of 8 (A3.1) Approval of Contract Award to Chicago Office Technology Group for the Copier Purchase and Maintenance Service (RFP 15-02) Staff recommends City Council authorize the City Manager to execute a contract for the Copier Purchase and Maintenance Service with the Chicago Office Technology Group (3 Territorial Court, Bolingbrook, IL) in the amount of $143,732 to purchase replacement printers and copiers throughout the City. Funding is provided through IT Division account 100.19.1932.65555, Personal Computer Equipment with a 2015 budget of $284,200.00. For Action (A3.2) Approval of Contract Extension with Cannon Cochran Management Services Inc. for Third Party Administration of General Liability and Worker’s Compensation Claims Staff recommends City Council authorize the City Manager to execute a one-year extension for the purchase of claims administration services from Cannon Cochran Management Services Inc. (CCMSI) for automobile liability, general liability, and worker’s compensation claims at a cost of $93,500 for the contract year January 1, 2016 through December 31, 2016. Funding is provided by the FY 2016 Insurance Fund Account (605.99.7800.62266) with a FY2016 proposed budget allocation of $110,000. For Action (A3.3) Approval of Purchase of Trees and Planting Services for Fall Planting from Suburban Tree Consortium Staff recommends city Council approval of the purchase of 120 trees and planting services for 55 trees from Suburban Tree Consortium (STC) in the amount of $32,410.58. Funding is provided by: $28,000 from Forestry Operations (Account 100.26.2655.65005), and $5675 from Replant Express Program and $2340 from I Heart Evanston Trees (Account 100.26.2655.53737). For Action (A3.4) Approval of an Agreement with Continental Energy Solutions for City Facility Energy Efficiency Upgrades (RFP 15-50) Staff recommends City Council authorize the City Manager to execute an agreement for the City Facility Energy Efficiency Upgrades with Continental Energy Solutions (815 Commerce Drive, Oak Brook, IL) in the amount of $53,786. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.26.415.65515 – 415198). This project was budgeted at $50,000. Additional funding is available in the CIP from a reduction in the FY 2015 cost of the solar panel installation project. For Action 3 of 481 City Council Agenda October 12, 2015 Page 4 of 8 (A4.1) Approval of Change Order No. 1 for the 2013 Parking Meter and Pay Station Contract with Duncan Solutions (RFP12-147) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2013 Parking Meter Project with Duncan Solutions, Inc., (633 W. Wisconsin Avenue, Suite 1600, Milwaukee, WI). This change order will expand the scope of the contract to include the purchase of 153 additional meters in order to complete the project. The cost of this change order is not to exceed $75,880. Adding this change order to the original bid of $1,094,260 will result in a total cost of $1,170,140. Funding is provided by the Parking Fund Capital Improvement Account (505.19.7005.65515-701515). For Action (A4.2) Approval of 2015 50/50 Sidewalk Replacement Project Change Order No. 1 (Bid 15-25) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2015 50/50 Sidewalk Replacement Project with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL) for sidewalk replacement at Central Street & Stewart Avenue in the amount of $33,200. Funding is provided by the Parking Fund (Account 505.19.7005.65515 – 700514). For Action (A4.3) Approval of Change Order No. 1 for the Civic Center Sustainable Parking Lot Reconstruction (Bid 14-60) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the agreement for the Civic Center Sustainable Parking Lot Reconstruction project with A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $293,784, increasing the overall contract cost from $1,400,000 to $1,693,784. Funding is provided by the Parking Fund in the amount of $264,034 and a private developer contribution in the amount of $29,750. For Action (A4.4) Approval of Change Order No. 1 for Civic Center Chimney Repair Project Staff recommends City Council authorize the City Manager to execute a change order for the Lorraine H. Morton Civic Center (LHMCC) Boiler Building Tuckpointing & Porch Repairs project with Midwest Pressure Washing & Restoration, Inc. (115 S Rensselaer Street, Griffith, IN) in the amount of $75,590 to rebuild the top 15 feet of the chimney that is used to exhaust the heating system for the Civic Center. Funding is provided by the Capital Improvement Plan: $56,139.71 from the remaining balance of the Civic Center Boiler Building Renovations Project Account (415.26.4150.65515/415177) and $19,450.29 from the Facilities Contingency Account (415.26.4150.65515/415179). For Action 4 of 481 City Council Agenda October 12, 2015 Page 5 of 8 (A5) Approval of the January 1, 2015 Police and Firefighter Pension Actuarial Report The Police Pension Board, Firefighter Pension Board and Treasurer recommend that City Council review and approve the January 1, 2015 Actuarial Valuation for usage in the 2015 Tax Levy (receivable in 2016) for Police and Firefighter Pension funding purposes. For Action (A6) Resolution 75-R-15 , Authorizing an Intergovernmental Agreement with the Metropolitan Water Reclamation District for Participation in the Rain Barrel Program Staff recommends City Council adoption of Resolution 75-R-15 authorizing the City Manager to execute an Intergovernmental Agreement (IGA) with the Metropolitan Water Reclamation District (MWRD) for participation in the Rain Barrels Program. The MWRD does not charge for participation in the program or for the order and delivery of rain barrels. The Office of Sustainability will oversee the implementation of this agreement and the program it establishes. For Action (A7) Ordinance 123-O-15 Amending the City Code to Establish a 3-Way Stop Control at the Intersection of Dewey Avenue and Seward Street Staff recommends adoption of Ordinance 123-O-15 by which the City Council would amend Section 10-11-5(C), Schedule V(C) of the City Code to establish a 3-Way Stop Control at the intersection of Dewey Avenue and Seward Street. For Introduction (A8) Ordinance 125-O-15, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Staff recommends City Council adoption of Ordinance 125-O-15 authorizing the City to borrow up to $1,100,000 from the Illinois Environmental Protection Agency (IEPA) Water Pollution Control Loan Program for the construction of the Large Diameter Sewer Rehabilitation on the Mulford Street right-of-way extension west of Dodge Avenue, and authorizing the City Manager to execute the loan agreement with the IEPA. Debt service will be paid from the Sewer Fund. For Introduction (A9) Ordinance 127-O-15, Decreasing the Number of Class D Liquor Licenses for Italian Kitchen, Ltd. d/b/a Dave’s Italian Kitchen, 1635 Chicago Avenue Staff recommends City Council adoption of Ordinance 127-O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty-one (51) to fifty (50). Italian Kitchen, Ltd., d/b/a Dave’s Italian Kitchen (“Company”), 1635 Chicago Avenue, is not renewing its liquor license. For Introduction 5 of 481 City Council Agenda October 12, 2015 Page 6 of 8 (A10) Ordinance 128-O-15, Decreasing the Number of Class D Liquor Licenses for DMK Ventures – Noyes Street, LLC d/b/a DMK Burger & Fish, 815 Noyes Street Staff recommends City Council adoption of Ordinance 128-O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty (50) to forty-nine (49). DMK Ventures – Noyes Street, LLC, d/b/a DMK Burger & Fish (“Company”), 815 Noyes Street, is not renewing its liquor license. For Introduction (A11) Ordinance 124-O-15 Authorizing 2015 A and B General Obligation Bond Issue Staff recommends adoption of Ordinance 124-O-15 providing for the issuance of the FY 2015 A and B bond issues as follows: 2015 A General Obligation Bond not-to-exceed $14,000,000; and 2015 B General Obligation Refunding Bond not- to-exceed $11,475,000. The ordinance will be completed and signed after the bond sale date, which is tentatively scheduled for October 21, 2015. This ordinance was introduced at the September 21, 2015 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 120-O-15, Zoning Ordinance Text Amendment for Payday Loan Establishments The Plan Commission and staff recommend City Council adoption of Ordinance 120-O-15, a Zoning Ordinance Text Amendment to clarify the existing distance requirement between Payday Loan and Consumer Loan Establishments. The proposed amendment will make it easier for potential businesses to learn about the distance requirement at the same time they find out in which district the use is allowed, which currently is only the C2 Commercial District. For Introduction (P2) Ordinance 121-O-15 Zoning Ordinance Text Amendment Regarding Height Requirements for Planned Developments in the D3-Downtown Core Development District The Plan Commission and staff recommend City Council adoption of Ordinance 121-O-15, a Zoning Ordinance Text Amendment to specify that, for planned developments in the D3 District, the height of up to four (4) stories (or 40 feet, whichever is less) of parking levels may be excluded from the calculation of building height to match the current regulations in other downtown zoning districts. For Introduction 6 of 481 City Council Agenda October 12, 2015 Page 7 of 8 (P3) Ordinance 131-O-15, Granting an Extension to a Special Use for a Single Family Detached Dwelling at 1513 Greenleaf Street City staff recommends adoption of Ordinance 131-O-15 to extend the time to begin renovation for a single family detached dwelling originally approved in November 2014. Ordinance 131-O-15 grants approval to obtain a building permit and begin construction by June 24, 2016. For Introduction HUMAN SERVICES COMMITTEE (H1) Resolution 59-R-15, Authorizing the Amendment to the Animal Welfare Policy to Establish Operational Guidelines at the Evanston Animal Shelter and Adoption Center The Human Services Committee and staff recommend City Council adoption of Resolution 59-R-15 establishing operational guidelines for the Evanston Animal Shelter. For Action (H2) Resolution 97-R-15, Authorizing the City Manager to Negotiate and Execute a Grant Agreement with the Evanston Animal Shelter Association to Fund Operations at the Evanston Animal Shelter The Human Services Committee and staff recommend City Council adoption of Resolution 97-R-15 authorizing the City Manager to negotiate and execute an agreement with the Evanston Animal Shelter Association to fund operations of the Evanston Animal Shelter. Total cost of this agreement would be $65,000 per year and agreement will run concurrent with existing shelter operating agreement until May 31, 2017. For Action (H3) Resolution 90-R-15 Accepting Grant Awards In Order to Help Fund a Congregate Senior Meal Program at the Levy Senior Center and Fleetwood Jourdain Community Center Human Services Committee and staff recommend City Council adoption of Resolution 90-R-15 authorizing the City Manager to sign notification of grant awards to fund and operate a congregate senior meal program at the Levy Senior Center and Fleetwood-Jourdain Community Center. This is a reimbursement program in which the total amount of reimbursement the City will receive is solely dependent upon the number of lunches served and varies depending on the levels of participation. Overall budgeted expenses for the 2015/16 program are projected at $87,059. The City expects to provide a local cash match of $18,450 of the $87,059. For Action 7 of 481 City Council Agenda October 12, 2015 Page 8 of 8 (H4) Resolution 92-R-15 Authorizing the City Manager to Execute a Contract with Hoffman House Catering for Senior Meal Food Programs Staff and the Human Services Committee recommend City Council adoption of Resolution 92-R-15 authorizing the City Manager to execute a contract with Hoffman House Catering to provide a senior meal congregate program at the Levy Senior Center and Fleetwood-Jourdain Community Center for a period of October 1, 2015 through September 30, 2016 in the not–to-exceed amount of $4.44 per lunch meal. Total meal program contract value is projected at $37,478. This is a reimbursement meal program in which the total amount of reimbursement the City will receive and expenses is solely dependent upon the number of lunches served and varies depending on the levels of participation. Funding for this program is budgeted in the Fleetwood-Jourdain and Levy Center meal program expenditure accounts. For Action MEETINGS SCHEDULED THROUGH OCTOBER 2015 Upcoming Aldermanic Committee Meetings Mon, Oct 19 7 pm City Council: Joan Barr-Smith Aldermanic Library Dedication Tues, Oct 20 7 pm Housing & Community Dev Act Committee Wed, Oct 21 5:30 pm City-School Liaison Committee Wed, Oct 21 6:30 pm M/W/EBE Advisory Committee Thurs, Oct 22 5:30 pm Emergency Telephone Board Fri, Oct 23 7 am Housing & Homelessness Commission Sat, Oct 24 9 am Special City Council: Budget, Truth in Taxation Mon, Oct 26 6 pm A&PW, P&D, City Council meetings Wed, Oct 28 6 pm Transportation/Parking Committee Wed, Oct 28 7:30 pm Economic Development Committee Wed, Oct 28 7:30 pm Human Services Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 8 of 481 For City Council meeting of October 12, 2015 Item SP1 Discussion of Next Steps for Harley-Clarke Property For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Johanna Leonard, Economic Development Division Manager Subject: Continuation of Discussion on Next Steps for Harley-Clarke Property Date: October 8, 2015 Summary: At the September 21, 2015 City Council meeting the City Council discussed potential next steps for the City-owned Harley-Clarke property. No action on next steps was taken and no open houses were scheduled at that meeting. The discussion was continued to the next regular City Council meeting on October 12, 2015. The following documents have been added. 1. Memorandum from Mayor Elizabeth Tisdahl 2. Resolution 99-R-15 proposed by Alderman Miller The original materials included in the City Council packet on September 21, 2015 are also attached. Attachments: Memorandum from Mayor Elizabeth Tisdahl Proposed Resolution 99-R-15 from Alderman Brian Miller Harley Clarke City Council Materials – September 21, 2015 City Council meeting Memorandum 9 of 481 S:\Council Agenda\Final Agenda\2015\10.12.15\SP1 Harley Clarke\Tisdahl100815_HC.docx To: Members of the City Council From: Mayor Elizabeth Tisdahl Subject: Harley Clarke Mansion – Next Steps Date: October 8, 2015 It is my recommendation that the City Council direct the City Manager to develop a process for non-profit organizations to submit an application for their interest in a 99 year lease for the operation of the Harley Clarke Mansion and Coach House (“property”). The lease would carry a $1.00 per year cost. This application would be due on June 30, 2016 and include the following: 1. The qualifications and experience of the organization(s) proposing to use the property. 2. Description of proposed uses of the property. Only activities conducted by non-profit organizations will be allowed. 3. Description of potential impacts of uses on property and surrounding neighbors. 4. Description of how parking for proposed uses would be handled either through five dedicated spaces adjacent to property or off-site. 5. Documentation of bank balances equal to or in excess of $250,000 of applicant organization exclusively available for capital improvements to the property. The City of Evanston would not make any funds available for improvement to the property. If no applicant is selected by the City through this process, I believe the Mansion and Coach House should be deconstructed and the area returned solely to public park land. Memorandum 10 of 481 99-R-15 A RESOLUTION AUTHORIZING THE MANAGER OF THE CITY OF EVANSTON TO ISSUE A REQUEST FOR PROPOSALS FOR THE LEASEHOLD OF CITY OWNED REAL PROPERTY LOCATED AT 2603 SHERIDAN ROAD IN EVANSTON (COMMONLY KNOWN AS THE “HARLEY CLARKE MANSION”) WHEREAS, the City of Evanston owns the real property located at 2603 Sheridan Road in Evanston, Illinois (hereinafter, “the Harley Clarke Mansion”); and WHEREAS, the Harley Clarke Mansion has been vacant since May 30, 2015; and WHEREAS, Section 1-17-4-1 of the Evanston City Code permits the Evanston City Council to “authorize any municipal officer to execute on behalf of the City leases of real property of the City for a term not exceeding two (2) years…” by resolution; and NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council of the City of Evanston, Illinois authorizes the City Manager to enter into a lease with a qualified not-for-profit organization for a term not to exceed two years for the use of the Harley Clarke Mansion. SECTION 3: The lease shall commence on January 1, 2016 and terminate on December 31, 2017. In lieu of rental payments, the qualified not-for-profit 11 of 481 99-R-15 organization shall make capital improvements to the Harley Clarke Mansion in the amount of $41,666.67 per month (or $500,000.000 per annum). SECTION 4: All capital improvement funds shall be deposited in escrow. The City Manager, or his or her designee, shall authorize the expenditure of capital improvement funds for repairs to the Harley Clarke Mansion after meeting with the qualified not-for-profit organization on a quarterly basis for the term of the lease. The City Manager and not-for-profit organization shall establish meetings in July of 2016, January of 2017, July of 2017 and December of 2017 for the authorization of repairs. SECTION 5: If the qualified not-for-profit organization cannot demonstrate through financial statements that it possesses the requisite funds for capital improvements in the amount of $41,666.67 per month, the lease shall terminate and possession of the Harley Clarke Mansion shall revert to the City of Evanston. SECTION 6: Under the terms of the lease, the qualified not-for-profit organization shall be permitted to operate a Food Establishment, as defined in Title 8, Chapter 6 of the Evanston City Code. The City Manager, or his or her designee, shall set forth regulations of the Food Establishment to ensure minimal impact to the lakefront area surrounding the Harley Clarke Mansion. The qualified not-for-profit organization shall be permitted to sublease the use of the Harley Clarke Mansion for the purposes of providing event rental space. The qualified not-for-profit organization shall hold no more than one event per week. All Food Establishment operations and Event rentals shall comply with all applicable provisions of the Evanston City Code and other applicable laws and regulations. 12 of 481 99-R-15 SECTION 7: The City Council of the City of Evanston, Illinois may consider biannual extensions of the lease to the qualified not-for-profit organization after review of the organization’s performance under the leasehold agreement. SECTION 8: The qualified not-for-profit organization shall be determined by the issuance of a Request for Proposal by the City Manager. In the request for proposal, the City Manager shall consider the following criteria in determining the qualifications of the not-for-profit organization: a) The organizational structure and leadership; b) The financial capacity of the organization to complete the renovations to the Harley Clarke Mansion; c) The organization’s fundraising plan and capability; d) The organization’s plan for future use of the Harley Clarke Mansion; and/or e) The impact of the organization’s use of the Harley Clarke Mansion on the site of the mansion, its surrounding neighborhood and the City of Evanston. SECTION 9: Should the qualified not-for-profit fail to meet its obligations under the lease at any of its meetings with the City Manager and the leasehold of the not-for-profit organization is terminated, the City Manager shall be authorized to deconstruct the Harley Clarke Mansion and renovate the footprint of the building into open parkland. SECTION 10: This resolution 99-R-15 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. 13 of 481 99-R-15 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 14 of 481 Item SP1 For City Council meeting of September 21, 2015 Next Steps for Harley-Clarke Property For Discussion To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Johanna Leonard, Acting Deputy City Manager Subject: Recommendations to Determine Next Steps for the Harley Clarke Property Date: September 10, 2015 Recommended Action: Staff recommends that City Council: 1) direct the City Manager to prepare a draft Request for Proposals (RFP) in accordance with further direction on the future utilization of the Harley Clarke property (“the property”); 2) return to the City Council with this draft RFP on October 19, 2015 for further discussion; and 3) set a date(s) for the open house prior to the return to City Council. Summary: Staff is seeking direction from City Council on the development of an RFP to create a plan for the property. In order to prepare a draft RFP document, staff seeks direction from City Council on the following items: 1.What portion of the property should be included in the RFP document? Buildings only (mansion and coach house) or portions of surrounding land? 2. Should the specific property identified in question 1 be sold or long-term leased? What is an acceptable range for a long-term lease period? 3.Does the City wish to make a requirement that the owner/leaser/user of the property be a for-profit user or not-for-profit user? If so, are there any additional stipulations on the user of the property? 4.What to do with coach house in the short-term (address mold, peeling paint, etc.)? Once the responses to these questions have been addressed, staff can develop a draft RFP. Staff can return to City Council at the October 19, 2015 City Council meeting with a draft RFP for review and discussion. In advance of the October 19, 2015 meeting, an open house can be convened at the Harley Clarke property for interested parties to visit the space. Staff proposes offering the following two dates for open houses in order to best accommodate people wishing to visit the property: Saturday, October 10 at 9:00a- 10:30a (Northwestern University football has an away game that day) or Thursday, October 15 at 2:00p-3:30p. Memorandum 15 of 481 Background: The City’s former tenant, the Evanston Art Center, moved from the property to its new home at 1717 Central Street in May 2015. Staff is currently managing and monitoring the property; electricity, gas, and water services all currently function at the property. Pictures of the interior of the property taken on Thursday, August 27, 2015 and Friday, September 11, 2015 can be viewed on the City’s Harley-Clarke webpage. The coach house is comprised of two apartment units, a greenhouse, and a garage. The residential units have been vacant for more than 10 years, the garage has been used for storage, and the greenhouse is not currently in use. Staff has toured the coach house and has observed mold, significant peeling paint, and potentially other substances (further testing will be required to determine if any are hazardous) present in the apartment units and greenhouses. Based on staff’s inspection, it does not appear that the presence of mold is due to water damage (there was no observable interior damage), but rather due to seasonal humidity and trapping of moisture in the individual units. According to Facilities staff, the building was tested for lead over a decade ago and was found to be lead-free. At the June 8, 2015 City Council meeting, the Harley Clark Citizens’ Committee presented its findings from a multi-month exploration and discussion on the future of the Harley Clarke mansion. At that meeting, Committee Chair Steve Hagerty highlighted that there was no consensus on what to do with the property that could be derived from the Committee’s process, but provided an overview of the options considered and discussed at the Committee. These options included: • City retain the property and renovate for public use; • City demolish the building and redevelop the site as park land; • City sell the building and land, and allow it to be renovated for a commercial use, such as a hotel or event space; • City sell the building and land and allow the site to redeveloped under residential zoning; and • City sell or gift the building to an organization (PNP/Foundation) that would renovate and preserve it for public cultural and/or educational use. The report and other information on the Committee can be found here. There has been interest by individuals to view the property since the June 8, 2015 meeting. Some have expressed simple curiosity in viewing the inside of the property; others have interest in evaluating the feasibility of establishing business enterprises and not-for-profit ventures at the property. None of these parties have been granted permission to access the property; staff has explained to each of these entities that City Council is in the process of determining next steps and that no authority/direction has been provided to show the property. Staff recommends offering open house opportunities to accommodate interest in viewing the property. Information on research regarding dune restoration and historic home rehabilitation is attached to this memorandum. Attachments: 16 of 481 Summary of Research on Dune Restoration Summary of Research on Historic Home Rehabilitation Map of Property 17 of 481 To: Wally Bobkiewicz, City Manager From: Johanna Leonard, Acting Deputy City Manager Subject: Summary of Information on Dune Restoration Funding Resources Date: September 10, 2015 Summary: At the June 22, 2015 City Council meeting, Alderman Judy Fiske asked the City Manager to research information on opportunities to obtain grant funding for dune restoration for the property in the event the house is demolished at some future date. Staff identified a number of grant opportunities, including several that have potential to support dune restoration. Dune Restoration: Staff reviewed both state and federal agencies as well as private foundations that have program areas that the City and partners could potential seek funding from if dune restoration was necessary. Agencies and Foundations included: • Grand Victoria Foundation. From the GVF website: “We invest our resources to strengthen early education opportunities for young children, protect natural lands and waterways, and promote economic vitality through robust employment development.” Funding is available to registered public charities that engage in projects that “promote public policies, instituting high quality stewardship and conservation practices, and aligning resources and actions to maximize land and water health and resilience.” Letters of inquiry for grant programs are due the first Fridays in May and October. Projects that have been funded include restoration of wetlands and prairies, acquisition of land for conservation, organizational and operational support, and training activities. More information can be found at the Grand Victoria Foundation’s website. • Gaylord and Dorothy Donnelly Foundation. From the Foundation’s website, “We offer general operating and project-specific grants that lead to landscape-scale land preservation and stewardship. We support efforts throughout the Chicago region with a current focus on five priority landscapes: Calumet, Forest Preserves of Cook County, Grand Kankakee, Hackmatack National Wildlife Refuge and Midewin National Tallgrass Prairie. According to the Foundation’s website, several grant recipients over the past few years have had work associated with coastal management and dune restoration. Recipients have included the Dunes Learning Center, Save the Dunes Conservation Fund, and the Alliance for Great Lakes. Memorandum 18 of 481 • The Great Lakes Restoration Initiative awards approximately $13.9 million under a Request for Applications for projects each year that further the goals of the Great Lakes Restoration Initiative. The initiative is a partnership of federal, tribal, state, and local partners. Each year a series of categories are identified and applicants can apply if they meet that year’s initiatives. The 2015 categories identified are 1) Invasive Species Prevention; 2) Invasive Species Control; 3) Urban Watershed Management Implementation; 4) Agricultural Watershed Management Implementation; and 5) Maumee River Watershed Nutrient Prevention Pilot Program. Each year the categories are different, past grant categories have included items such as reducing exposure to toxic substances from fish consumption, Lake Erie Cooperative Science and Monitoring Initiative. Funding for these projects is through the U.S. EPA, U.S. Fish & Wildlife, and US Forest Service. • Sustain Our Great Lakes (SOGL). According to SOGL’s website, “The mission of Sustain Our Great Lakes (SOGL) is to sustain, restore and protect fish, wildlife and habitat in the Great Lakes basin by leveraging funding, building conservation capacity, and focusing partners and resources toward key ecological issues. Administered by the National Fish and Wildlife Foundation, the program receives funding and other support from ArcelorMittal, U.S. Environmental Protection Agency, U.S. Fish and Wildlife Service, U.S.D.A. Forest Service, National Oceanic and Atmospheric Administration, and U.S.D.A. Natural Resources Conservation Service. A significant portion of program funding is provided by the Great Lakes Restoration Initiative (GLRI), a federal program designed to protect, restore and enhance the Great Lakes ecosystem. The program achieves its mission, in part, by awarding competitive grants for on-the-ground habitat restoration. Funding priority is given to projects that restore aquatic connectivity, stream and riparian habitat, wetland habitat, and coastal habitat. Sustain Our Great Lakes offers funding annually, and grant awards range from $25,000 to $1.5 million. Eligible recipients include non-profit organizations, state, tribal and local governments, and educational institutions.” 19 of 481 To: Wally Bobkiewicz, City Manager From: Mark Muenzer, Community Development Director Carlos Ruiz, Senior Planner/Preservation Coordinator Johanna Leonard, Acting Deputy City Manager Subject: Summary of Information on Historic Preservation Date: September 10, 2015 Summary: Staff has compiled information on historic property preservation to be used in the ongoing discussions regarding the future of the Harley-Clarke property. This inventory was developed for discussion purposes, depending on the composition of the project (ownership, property use, scope of work, etc.) different incentives may not be eligible for utilization. Federal Historic Preservation Tax Credits. The federal tax credits reduce the amount of federal tax owed by owners whose buildings have been rehabilitated to meet certain criteria. Federal Rehabilitation Investment Tax Credits (ITC) are applied to an owner’s federal taxes owed or to future tax liabilities. The credit typically is worth a percentage of the cost of the renovation. The Passive Activity Limitations, the Alternative Minimum Tax, and the At-Risk Rules all affect the amount of credit an individual can claim in one year. Eligible owners may be individuals or businesses and must pay federal income taxes. Approximately $9,000 is the maximum credit any one individual can claim in any one year. Larger credit amounts, however, can be divided up and carried to other years. Property Tax Assessment Freeze Program. Rehabilitating your older home is rewarding in many ways, and with the Property Tax Assessment Freeze homeowners may be eligible for a financial incentive that can make the work even more attractive. The program can freeze the assessed value of historic owner-occupied, principal residences for a period of 8 years, followed by a four-year period during which the property’s assessed value steps up to an amount based upon its current market value. This results in 12 years of reduced property taxes. This program is administered free of charge as a benefit to Illinois property owners interested in rehabilitating their historic homes. 20% Rehabilitation Tax Credit for Historic Buildings. This incentive reduces the building owners’ federal income taxes by 20% of the project’s budget. Program only for income-producing depreciable property, properties rehabilitated for commercial, agricultural, industrial, rental residential. Owner-occupied housing is not eligible and the Memorandum 20 of 481 building must be a certified historic structure. Administered by the Illinois Historic Preservation Agency, National Park Service, and Internal Revenue Service (IRS). 10% Rehabilitation Tax Credit for Non-Historic Commercial Buildings Built Before 1936. This program reduces the building owners’ federal income taxes by 10% of the project’s budget. Ownership receives a credit of 10% of the amount spent to rehab a ‘non-historic’ building built before 1936. Buildings that are not listed on the National Register are eligible. Income-producing residential (i.e., apartments) and owner- occupied housing are not eligible. Owner must spend more than $5,000 or the Adjusted Basis (explained at the end of this document), whichever is larger, during a 24-month period. This program is administered by IRS; does not involve review by IHPA. 50% Disabled Access Tax Credit. This program reduces the building owners’ federal income taxes by 50% of the amount spent making a business handicap accessible, to a maximum of $5,000 of credit per year. Administered by the IRS. Syndication of the Federal Tax Credits. Syndication involves the transference of the tax credits to a corporate investor in exchange for additional equity capital that can help finance the project. There are many large corporate entities that can syndicate federal tax credits. One such entity is the for-profit arm of the National Trust for Historic Preservation: the National Trust Community Investment Corporation (NTCIC), which makes equity investments in real estate projects that qualify for federal historic tax credits and when available, state historic tax credits and New Markets Tax Credits. Cook County Class L Incentive Program. Administered by Cook County Assessor’s Office. This incentive provides a reduced property tax assessment ratio to a locally designated industrial or commercial property that has undergone a rehabilitation whose budget is at least 50% of the building’s market value. Preservation Easements. Administered by various entities. In Illinois, Landmarks Illinois is a non-profit preservation advocacy organization that accepts preservation easements. A preservation easement is a voluntary legal agreement between a property owner and a preservation organization to preserve and protect all open-air sides of a historic structure. Under current tax laws, an easement donation may qualify as a charitable contribution, with federal income-tax benefits, based on the value of the easement, as determined by a qualified appraiser Preservation Heritage Fund Grants. This grant program is administered by the Landmarks Illinois. This grant and loan program provides monetary assistance to preserve or protect significant structures or sites in the state of Illinois that are under threat of demolition, imminent deterioration, or are of such architectural importance that their preservation will benefit the public and Illinois community. The Architectural and Transportation Barrier Removal Deduction. Administered by the IRS. See also Chapter 11 in Publication 535, Business Expenses. This is the same program as the 50% Disabled Access Tax Credit. This is a deduction (not a credit) of up to $15,000 per year of the costs of making a facility or public transportation vehicle more accessible to, and usable by persons who are disabled or elderly by removing barriers. 21 of 481 Public Museum Grants Program. Administered by the Illinois Department of Natural Resources, Illinois State Museum. This program is designed to assist museums in expanding and upgrading facilities and creating new exhibits to enhance the ability of public museums to meet their missions. Matching Grants from the National Trust for Historic Preservation Administered by the National Trust for Historic Preservation. The National Trust has a variety of matching grant programs for non-capital projects, including the Preservation Services Fund, which provides funding to non-profit, public agencies, or educational institutions for consultant services, educational programs, or conferences. Donnelley Preservation Fund for Illinois: Provides non-profit organizations and public agencies matching grants from $500 to $5,000 (typically from $3,000 to $5,000) for preservation planning and education efforts. Funds may be used to obtain professional expertise in areas such as architecture, archeology, engineering, preservation planning, land-use planning, fund raising, organizational development and law as well as preservation education activities to educate the public, owners, and business owners. Many organizations have found that these funds provided the crucial boost to get a project off the ground and attract other potential contributors to the project. There is one grant round per year on February 1, with an additional round on June 1 and October 1, depending on the availability of funding. The Preservation Fund application is available online. Hart Family Fund for Small Towns: Assists small town preservation and revitalization initiatives around the country, with a focus on towns with populations of 5,000 or less. The Fund provides nonprofit organizations and public agencies matching grants from $5,000 to $10,000 for preservation planning and education efforts. Funds may be used to obtain professional expertise in areas such as architecture, archeology, engineering, preservation planning, land-use planning, fund raising, organizational development and law as well as preservation education activities. The Hart Family Fund uses the Preservation Fund application form, which is available for download from the National Trust website. Johanna Favrot Fund for Historic Preservation: Provides non-profit organizations and public agencies matching grants ranging from $2,500 to $10,000 for projects that contribute to the preservation or the recapture of an authentic sense of place. Individuals and for-profit businesses may apply only if the project for which funding is requested involves a National Historic Landmark. Funds may be used for professional advice, conferences, workshops and education programs. Cynthia Woods Mitchell Fund for Historic Interiors: Provides nonprofit organizations and public agencies matching grants ranging from $2,500 to $10,000 to assist in the preservation, restoration, and interpretation of historic interiors. Individuals and for-profit businesses may apply only if the project for which funding is requested involves a National Historic Landmark. Funds may be used for professional expertise, print and video communications materials, and education programs. 22 of 481 Jeffris Heartland Fund: Established by the Jeffris Family Foundation to support the development of important historic preservation projects in the states of Iowa, Illinois, Indiana, Michigan, Minnesota, Missouri, and Ohio. The fund makes grants in the range of $5,000 to $50,000 for Historic Structure Reports and other advanced planning studies. Funds must be matched dollar-for-dollar with cash from sources unrelated to the National Trust and the Jeffris Family Foundation. Established 501(c)(3) non-profit organizations or government agencies in partnership with a 501(c)(3) organization are eligible to apply. Applicants must be able to demonstrate the viability of their project through the submittal of early planning studies, and must be ready for the preparation of a Historic Structure Report, or other advanced planning studies, leading toward a community-centered capital fund drive. Projects in communities with more than 150,000 in population are NOT eligible to apply. Priority will be given to projects located outside of metropolitan areas. Illinois Clean Energy Community Foundation. The ICECF has a variety of grants for public and non-profit organizations to make energy efficiency upgrades to their properties. There are also grants for new construction and major renovation. 23 of 481 Coach House Harley ClarkeMansion Fog HousesLighthouseKeeper's Home PROPERTY LEASED TOLIGHTHOUSE PARK DISTRICT Central Street Milburn ParkSher idan Road Taxpayer: EXEMPT -LIGHT HOUSE PARK DIS~2.39 acres Taxpayer: EXEMPT -CITY OF EVANSTON~3.18 acres Taxpayer: EXEMPT -CITY OF EVANSTON~1.06 acres 0 50 100 Feet ´Harley Clarke Mansion Tax Parcel HarleyClarkeMansionMap.mxd - 9/15/2015 - 2013 aerial photographyThis map is provided "as is" without warranties of any kind.See www.cityofevanston.org/mapdisclaimers.html for more information.24 of 481 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, September 21, 2015 Roll Call: Alderman Rainey Alderman Wilson Alderman Miller Alderman Holmes Alderman Fiske Alderman Tendam Alderman Braithwaite Alderman Grover Alderman Wynne Presiding: Mayor Elizabeth B. Tisdahl Dedication of the James C. Lytle City Council Chambers was accomplished with a proclamation read by the Mayor. This was done in recognition of his two terms as Mayor and his accomplishments during his terms in office. Mr. Lytle was then presented with the framed proclamation, and he thanked the Council for the honor as he was not expecting it. A picture opt was then performed with the ribbon cutting ceremony that included Mr. Lytle, past Mayor Morton, present Mayor Tisdahl, Aldermen and a host of friends and relatives. A reception immediately followed the dedication and ribbon cutting ceremony. Mayor Public Announcements and Proclamations Ms. Portia Davis, the Assistant Youth & Young Adult Program Manager gave recognition to the 40 participants of the Mayor’s Summer Youth Employment Program. Each participant received a framed certificate honoring their successful involvement. Bike and Walk to School Day, October 7, 2015 City Manager Public Announcements Bike the Ridge, Sunday, September 27 was acknowledged by the City Manager, as he alluded that Alderman Rainey would give additional information later. Karen Lyons, Director of Public Library announced Evanston Public Library’s “First Annual Storytelling Festival”. This will occur October 9-11, 2015, and it is free to all. There will be nationally known story tellers as well as District 65 and Northwestern students. The Community Engagement Director gave recognition of Luke Stowe, Digital Services Coordinator who will be leaving the employment of the City to return to the public sector. Communications: City Clerk Clerk Greene announced the “3rd Annual Cook Off” to be held this Sunday, September 25 of 481 City Council Agenda September 21, 2015 Page 2 of 8 27, 2015. This event will feature the Evanston Police vs. the Evanston Firefighters from 4-6 pm at Whole Foods Market 1640 Chicago Ave. He also mentioned the DaeDae World Weekend event beginning Friday, 9/25/2015 at Fleetwood with various festivities from 7-10 pm. Then on Saturday, 9/26/2015 “The Challenge” at 11:30-1 pm for grades 6-12. From 3-5 pm on Saturday a basketball game between Dae Disciples vs. Team Old School. Public Comment Spoke on Gun Violence Carolyn Murry made comments concerning the news article in the Chicago Tribune. She accused the Mayor of statements made and she spoke of the unsolved homicides. She also gave her suggestions for strategies to the Mayor. Sharetta Smith had 4 questions (directed to the Police), as well as 4 suggestions to curb the violence to the Mayor. Lori Keenan spoke of the DaeDae Weekend events and she thanked Clerk Greene for making the initial announcement. She also spoke in favor of the proposal from the Evanston Lake House & Garden group for the Harley/Clarke property. Betty Ester, spoke in place of Lisa Bamberg Spoke on Harley/Clarke Alex Block, shared his organization’s (Evanston Lake House & Garden) thoughts for usage of the property and making the property presently public. John Walsh, spoke of the proposal their group have come up with for the use of the Harley/Clarke Mansion property. He stated they have a business plan and a website. Mike Vasilko, spoke in support of the property and he encourages the seeking of a for Profit organization. Jack Fameska, a 90 year resident spoke of the encroachment of NU and its garage andtold the council to pay attention. Diane Williams, is the chair of the Evanston Preservation Commission and stated that Harley/Clarke is the last of the great houses built before the stock market crash of 1929, and demolition is not an option. Marg Rosinsky, stated this property must stay as an open property just like Harms Woods, as she also recognized one of the Harms family member in attendance. Barbara Janes, spoke of the many 1000 Yard signs in all nine wards to keep the property under public control and not to a not-for-profit organization. She also reminded the Council they are elected to represent the public and to fulfill that obligation. Mike Lohr, stated he emailed the council with his statements and he is in support ofkeeping the property out of the hands of privateers, and to keep it open to the public. Robert Goodman, suggested to look at Cathy in Chicago for consideration of a not-for- Profit. Organization, and he too spoke of the shooting last week where his daughter was in attendance. Junad Rizky, spoke of the violating of the municipal code for the decisions to sell the property. He questioned the motivation of the Council and suggested it’s not for the public Mark White, Spoke of an endowment from the Vivian Myer legacy for the property that would attract people to Evanston. Shelia Sullivan, read a letter from her organization SEA. She stated you can’t move forward when the community is against it, and to keep the property public and the zoning as open space. 26 of 481 City Council Agenda September 21, 2015 Page 3 of 8 Lou Harms, an eighty six year old gentlemen who showed a diagram of the Evanston area of where the signs had been placed. Linda Damaster, presented a breakdown of the total cost to renovate the property. We should not give the wealthy favors, they owe us favors. Anna Roosevelt, she stated her support of the Evanston Lake House & Garden’s proposal. Ellie Federsen, reminded the council of the 6-3 vote two years ago against privatizing the property, and it’s up again as an issue. Carl Shered , is a gay male who was thankful for all the blue & yellow signs, and hope to keep open spaces for the public to maintain the diversity & safety. Spoke on the Howard Street Theater Judy Kemp, spoke of the importance of multiple cultural district in the arts for Evanston. Fran Joy, who is on the Arts Council and is in favor of the theater on Howard Street. Items not approved on Consent Agenda: SPECIAL ORDERS OF BUSINESS (SP1) Recommendations to Determine Next Steps for the Harley Clarke Property Staff recommends that City Council: 1) direct the City Manager to prepare a draft Request for Proposals (RFP) in accordance with further direction on the future utilization of the Harley Clarke property; 2) return to the City Council with this draft RFP on October 19, 2015 for further discussion; and 3) set a date(s) for the open house prior to the return to City Council. For Discussion (SP2) Staff will provide an update on the street lights for the Emerson/Ridge/Green Bay Improvement Project. As part of the project the existing street lights need to be relocated because of the sidewalk widening and intersection reconfiguration. For Discussion (A3) Approval of Design and Architecture Services for the Proposed Howard Street Theatre Staff recommends City Council direct the City Manager to seek bids for design and architectural services to develop conceptual and bid-level drawings for the Howard Street Theatre to be located at 717-723 Howard Street. Staff further recommends that City Council authorize the City Manager to spend up $40,000 for these services, provided by the lowest responsive and responsible bidder. Funding is provided by the Howard/Ridge TIF District Account 330.99.5860.56010. For Action (A4) Resolution 85-R-15, Utilities Easement Agreement with the Northwestern University for Colfax Street and Orrington Ave. Staff recommends that the City Council adopt Resolution 85-R-15 granting a utility easement to Northwestern University to cross the east-west alley located north of Colfax Street and east of Orrington Avenue to accommodate an 27 of 481 City Council Agenda September 21, 2015 Page 4 of 8 electrical duct. The easement will be granted for a 50-year period. Northwestern University will fund the project and will be assessed a utility easement fee of $5,500 which equals $100 annually plus a 10% administration fee for the duration of easement. For Action (A5) Resolution 96-R-15, Contract Extension with Groot Industries for Solid Waste Collection Staff recommends City Council adoption of Resolution 96-R-15 authorizing the City Manager to execute contract amendments to waste services agreements with Groot Industries (2500 Landmeier Road, Elk Grove Village, IL) and to renew these agreements. All agreements include a decrease in monthly cost for the first year. For Action (P2) Ordinance 119-O-15 Granting Zoning Relief for a 70’ Building Height for a Concrete Plant Enclosure for Ozinga RMC, 2525 Oakton Street The Zoning Board of Appeals and staff recommend City Council adoption of Ordinance 119-O-15 granting zoning relief to construct a 70’ high concrete plant enclosure where a maximum height of 60’ is allowed in the I3 General Industrial District for Ozinga RMC at 2525 Oakton Street. The ZBA found the proposal meets all standards for variations. The application complies with all other zoning requirements. This ordinance was introduced at the September 15, 2015 City Council meeting. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of September 15, 2015 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Approval of Single Source Purchase of Genetec License Plate Recognition System from Federal Signal Corporation Staff recommends City Council approval of the single source purchase of a Genetec License Plate Recognition (LPR) system from Federal Signal Corporation (2625 Federal Signal Drive, University Park, IL) in the amount of $50,500. Funding is provided by the Parking Fund, Account 505.19.7005.65515. For Action (A2) Approval of Contract with ESI Consultants, Ltd. For the Howard Street Traffic Signal & Intersection Improvement Project (RFP 15-51) Staff recommends that City Council authorize the City Manager to execute a contract with ESI Consultants, Ltd., (1979 N. Mill Street, Suite 100, Naperville, IL) in the amount of $59,500 to provide engineering services for a traffic signal and 28 of 481 City Council Agenda September 21, 2015 Page 5 of 8 intersection improvement project on Howard Street. Funding is provided by the Howard/Hartrey TIF Fund, Account 310.99.5500.65515/415430. For Action (A6) Ordinance 124-O-15 Authorizing 2015 A and B General Obligation Bond Issue Staff recommends adoption of Ordinance 124-O-15 providing for the issuance of the FY 2015 A and B bond issues as follows: 2015 A General Obligation Bond not-to-exceed $14,000,000; and 2015 B General Obligation Refunding Bond not- to-exceed $11,475,000. The ordinance will be completed and signed after the bond sale date, which is tentatively scheduled for October 15, 2015. For Introduction (A7) Ordinance 110-O-15 Amending Title 10, Schedule XVII of the Evanston City Code to Increase Parking Violation Penalties Staff recommends that City Council adopt Ordinance 110-O-15, amending Title 10, Schedule XVII, of the Evanston City Code, “Parking Violation Penalties”, Section 10-11-17. The amendment will increase the penalty for various parking fines. This ordinance was introduced at the August 31, 2015 City Council meeting, and referred back to the Administration and Public Works Committee for the September 15, 2015 meeting. For Action (A8) Ordinance 107-O-15, Limited Parking on Lincoln Street The Transportation and Parking Committee and staff recommend that City Council adopt Ordinance 107-O-15 establishing limited parking, no longer than four (4) hours between the hours of 9:00 A.M. and 6:00 P.M. Monday through Friday, on Lincoln Street (north side, Ridge Avenue west to Sanitary District Canal). This ordinance was introduced at the September 15, 2015 City Council meeting. For Action (A9) Ordinance 108-O-15, Parking Meter Zone at Chandler-Newberger Parking Lot 21. The Transportation and Parking Committee and staff recommend that City Council adopt Ordinance 108-O-15 adding twelve (12) meters at Parking Lot #21, 1028 Central Street – Chandler-Newberger Center. The maximum limit for these meters shall be fifteen (15) hours per day between the hours of 9:00 A.M. to 6:00 P.M. at a rate of $0.25 per hour. This ordinance was introduced at the September 15, 2015 City Council meeting. For Action (A10) Ordinance 116-O-15, Implementing a Reorganization and Consolidation of the Executive Departments in the City of Evanston Staff recommends City Council adoption of Ordinance 116-O-15 to amend Title 1, Chapter 9 of the Evanston City Code of 2012 as a legislative enactment implementing organizational realignment and consolidation of the City’s Executive Departments to ensure a stable City Budget, and that community 29 of 481 City Council Agenda September 21, 2015 Page 6 of 8 standards for City services and livability are met. This ordinance was introduced at the September 15, 2015 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 117-O-15, Granting a Special Use for a Financial Institution, First Bank & Trust, at 520 Main Street The Zoning Board of Appeals and staff recommend City Council adoption of Ordinance 117-O-15 granting special use approval for a ground floor Financial Institution, First Bank & Trust, in the C1a Commercial Mixed Use District and the oDM Dempster-Main Overlay District. Based on the September 15, 2015 Planning & Development and City Council meetings, the Ordinance has been updated for the hours of operation to exclude Sundays since the proposed Financial Institution will be closed on Sundays, and for all employees to park off- site at 935 Chicago Avenue as required by the approved Chicago & Main Planned Development. This ordinance was introduced at the September 15, 2015 City Council meeting. For Action (P3) Ordinance 109-O-15, Amending Firearm Range Licensing Requirements Staff recommends City Council adoption of Ordinance 109-O-15 to amend licensing regulations applicable to Firearm Ranges within Title 3 of the City Code to add application requirements, license conditions, insurance requirements, and right of inspection. This ordinance was introduced at the September 15, 2015 City Council meeting. For Action Alderman Rainey motioned for approval of the Consent Agenda and it was seconded by Alderman Holmes. A Roll Call vote was 8-0 (Alderman Braithwaite left the Dias @ 9:45 and returned @ 9:50 pm) and the Consent Agenda was approved. Items for discussion: (A3) Approval of Design and Architecture Services for the Proposed Howard Street Theatre Staff recommends City Council direct the City Manager to seek bids for design and architectural services to develop conceptual and bid-level drawings for the Howard Street Theatre to be located at 717-723 Howard Street. Staff further recommends that City Council authorize the City Manager to spend up $40,000 for these services, provided by the lowest responsive and responsible bidder. Funding is provided by the Howard/Ridge TIF District Account 330.99.5860.56010. For Action Alderman Rainey motioned for approval it was seconded. It was approved with a 7-2 vote. (A4) Resolution 85-R-15, Utilities Easement Agreement with the Northwestern 30 of 481 City Council Agenda September 21, 2015 Page 7 of 8 University for Colfax Street / Orrington Ave. Staff recommends that the City Council adopt Resolution 85-R-15 granting a utility easement to Northwestern University to cross the east-west alley located north of Colfax Street and east of Orrington Avenue to accommodate an electrical duct. The easement will be granted for a 50-year period. Northwestern University will fund the project and will be assessed a utility easement fee of $5,500 which equals $100 annually plus a 10% administration fee for the duration of easement. For Action Alderman Rainey motioned for approval it was seconded by Alderman Holmes. It was approved with a 9-0 vote. (A5) Resolution 96-R-15, Contract Extension with Groot Industries for Solid Waste Collection Staff recommends City Council adoption of Resolution 96-R-15 authorizing the City Manager to execute contract amendments to waste services agreements with Groot Industries (2500 Landmeier Road, Elk Grove Village, IL) and to renew these agreements. All agreements include a decrease in monthly cost for the first year. For Action Alderman Rainey stated this item was held in committee to have further discussion with Groot. (P2) Ordinance 119-O-15 Granting Zoning Relief for a 70’ Building Height for a Concrete Plant Enclosure for Ozinga RMC, 2525 Oakton Street The Zoning Board of Appeals and staff recommend City Council adoption of Ordinance 119-O-15 granting zoning relief to construct a 70’ high concrete plant enclosure where a maximum height of 60’ is allowed in the I3 General Industrial District for Ozinga RMC at 2525 Oakton Street. The ZBA found the proposal meets all standards for variations. The application complies with all other zoning requirements. This ordinance was introduced at the September 15, 2015 City Council meeting. For Action Alderman Holmes motioned for approval and it was seconded. The vote was 9-0 and the motion was approved. SPECIAL ORDERS OF BUSINESS (SP1) Recommendations to Determine Next Steps for the Harley Clarke Property Staff recommends that City Council: 1) direct the City Manager to prepare a draft Request for Proposals (RFP) in accordance with further direction on the future utilization of the Harley Clarke property; 2) return to the City Council with this draft RFP on October 19, 2015 for further discussion; and 3) set a date(s) for the open house prior to the return to City Council. For Discussion Acting City Manager, Johanna Leonard presented the various ideas for improving the Harley Clarke Property. The final discussion was to hold until October 12th. 31 of 481 City Council Agenda September 21, 2015 Page 8 of 8 (SP2) Staff will provide an update on the street lights for the Emerson/Ridge/Green Bay Improvement Project. As part of the project the existing street lights need to be relocated because of the sidewalk widening and intersection reconfiguration. For Discussion Mr. Lyons introduced Sat Nagar who gave a presentation of the options of lights to be more pedestrian and bike friendly. The Council gave permission to move forward with the plan of the spacing. CALL OF THE WARDS: Ward 8, Alderman Rainey stated it was upsetting for the backbiting of Aldermen to other Aldermen. We should not have any of that. The Council has shown a lack of leadership tonight and we need to make some decisions. The Levy family gave a $28,500 check to go for the purchase of the new center. She also mentioned the 9-1 Bike the Ridge on Sunday morning. Ward 9, Alderman Miller thoughts the discussion was great and looking forward to working with the Aldermen for two weeks to hatch out what to do with the Harley/Clarke Mansion. Ward 1, Alderman Fiske mentioned a late delivery of the invitation from Northshore Village. Ward 2, Alderman Braithwaite spoke of the two funerals this week as he extends his condolences to the families. Ward 3, Alderman Wynne had no report. Ward 4, Alderman Wilson announced his community meeting to discuss parking around three schools 6:30 pm on October 7th. Ward 5, Alderman Holmes extended her condolences to the Jackson family, and she stated they work on issues raised by Ms. Smith daily. Ward 6, Alderman Tendam also felt tonight was a disappointment. He would like to see more passion to the more important issues other than Harley/Clarke. Ward 7, Alderman Grover announced the Kits Cats & Kids block party is Thursday 5:30. The bands of Northwestern and ETHS will be playing together. She also thanked the Art Council for hosting the meeting last Thursday. She congratulated the Council for now serving in the James Lytle Council Chamber proudly. A motion to adjourn was moved and seconded. A voice vote was taken and the meeting ended at 10:26 PM. Submitted by, City Clerk, Rodney Greene, MMC 32 of 481 Page 1; Rev. 10/9/2015 11:27:44 AM ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, October 12, 2015 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN RAINEY, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF SEPTEMBER 15, 2015 III. APPROVAL OF MINUTES OF REGULAR MEETING OF SEPTEMBER 21, 2015 IV. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through September 6, 2015 $2,742,732.65 City of Evanston Payroll through September 20, 2015 $2,791,906.95 (A2) FY2015 City of Evanston Bills – September 29, 2015 $2,743,442.73 FY2015 City of Evanston Bills – October 13, 2015 $8,706,796.56 Credit Card Activity – Period Ending August 31, 2015 $ 175,657.66 For Action (A3.1) Approval of Contract Award to Chicago Office Technology Group for the Copier Purchase and Maintenance Service (RFP 15-02) Staff recommends City Council authorize the City Manager to execute a contract for the Copier Purchase and Maintenance Service with the Chicago Office Technology Group (3 Territorial Court, Bolingbrook, IL) in the amount of $143,732 to purchase replacement printers and copiers throughout the City. Funding is provided through IT Division account 100.19.1932.65555, Personal Computer Equipment with a 2015 budget of $284,200.00. For Action 33 of 481 Page 2; Rev. 10/9/2015 11:27:44 AM (A3.2) Approval of Contract Extension with Cannon Cochran Management Services Inc. for Third Party Administration of General Liability and Worker’s Compensation Claims Staff recommends City Council authorize the City Manager to execute a one-year extension for the purchase of claims administration services from Cannon Cochran Management Services Inc. (CCMSI) for automobile liability, general liability, and worker’s compensation claims at a cost of $93,500 for the contract year January 1, 2016 through December 31, 2016. Funding is provided by the FY 2016 Insurance Fund Account (605.99.7800.62266) with a FY2016 proposed budget allocation of $110,000. For Action (A3.3) Approval of Purchase of Trees and Planting Services for Fall Planting from Suburban Tree Consortium Staff recommends city Council approval of the purchase of 120 trees and planting services for 55 trees from Suburban Tree Consortium (STC) in the amount of $32,410.58. Funding is provided by: $28,000 from Forestry Operations (Account 100.26.2655.65005), and $5675 from Replant Express Program and $2340 from I Heart Evanston Trees (Account 100.26.2655.53737). For Action (A3.4) Approval of an Agreement with Continental Energy Solutions for City Facility Energy Efficiency Upgrades (RFP 15-50) Staff recommends City Council authorize the City Manager to execute an agreement for the City Facility Energy Efficiency Upgrades with Continental Energy Solutions (815 Commerce Drive, Oak Brook, IL) in the amount of $53,786. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.26.415.65515 – 415198). This project was budgeted at $50,000. Additional funding is available in the CIP from a reduction in the FY 2015 cost of the solar panel installation project. For Action (A4.1) Approval of Change Order No. 1 for the 2013 Parking Meter and Pay Station Contract with Duncan Solutions (RFP12-147) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2013 Parking Meter Project with Duncan Solutions, Inc., (633 W. Wisconsin Avenue, Suite 1600, Milwaukee, WI). This change order will expand the scope of the contract to include the purchase of 153 additional meters in order to complete the project. The cost of this change order is not to exceed $75,880. Adding this change order to the original bid of $1,094,260 will result in a total cost of $1,170,140. Funding is provided by the Parking Fund Capital Improvement Account (505.19.7005.65515-701515). For Action 34 of 481 Page 3; Rev. 10/9/2015 11:27:44 AM (A4.2) Approval of 2015 50/50 Sidewalk Replacement Project Change Order No. 1 (Bid 15-25) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2015 50/50 Sidewalk Replacement Project with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL) for sidewalk replacement at Central Street & Stewart Avenue in the amount of $33,200. Funding is provided by the Parking Fund (Account 505.19.7005.65515 – 700514). For Action (A4.3) Approval of Change Order No. 1 for the Civic Center Sustainable Parking Lot Reconstruction (Bid 14-60) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the agreement for the Civic Center Sustainable Parking Lot Reconstruction project with A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $293,784, increasing the overall contract cost from $1,400,000 to $1,693,784. Funding is provided by the Parking Fund in the amount of $264,034 and a private developer contribution in the amount of $29,750. For Action (A4.4) Approval of Change Order No. 1 for Civic Center Chimney Repair Project Staff recommends City Council authorize the City Manager to execute a change order for the Lorraine H. Morton Civic Center (LHMCC) Boiler Building Tuckpointing & Porch Repairs project with Midwest Pressure Washing & Restoration, Inc. (115 S Rensselaer Street, Griffith, IN) in the amount of $75,590 to rebuild the top 15 feet of the chimney that is used to exhaust the heating system for the Civic Center. Funding is provided by the Capital Improvement Plan: $56,139.71 from the remaining balance of the Civic Center Boiler Building Renovations Project Account (415.26.4150.65515/415177) and $19,450.29 from the Facilities Contingency Account (415.26.4150.65515/415179). For Action (A5) Approval of the January 1, 2015 Police and Firefighter Pension Actuarial Report The Police Pension Board, Firefighter Pension Board and Treasurer recommend that City Council review and approve the January 1, 2015 Actuarial Valuation for usage in the 2015 Tax Levy (receivable in 2016) for Police and Firefighter Pension funding purposes. For Action 35 of 481 Page 4; Rev. 10/9/2015 11:27:44 AM (A6) Resolution 75-R-15 , Authorizing an Intergovernmental Agreement with the Metropolitan Water Reclamation District for Participation in the Rain Barrel Program Staff recommends City Council adoption of Resolution 75-R-15 authorizing the City Manager to execute an Intergovernmental Agreement (IGA) with the Metropolitan Water Reclamation District (MWRD) for participation in the Rain Barrels Program. The MWRD does not charge for participation in the program or for the order and delivery of rain barrels. The Office of Sustainability will oversee the implementation of this agreement and the program it establishes. For Action (A7) Ordinance 123-O-15 Amending the City Code to Establish a 3-Way Stop Control at the Intersection of Dewey Avenue and Seward Street Staff recommends adoption of Ordinance 123-O-15 by which the City Council would amend Section 10-11-5(C), Schedule V(C) of the City Code to establish a 3-Way Stop Control at the intersection of Dewey Avenue and Seward Street. For Introduction (A8) Ordinance 125-O-15, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Staff recommends City Council adoption of Ordinance 125-O-15 authorizing the City to borrow up to $1,100,000 from the Illinois Environmental Protection Agency (IEPA) Water Pollution Control Loan Program for the construction of the Large Diameter Sewer Rehabilitation on the Mulford Street right-of-way extension west of Dodge Avenue, and authorizing the City Manager to execute the loan agreement with the IEPA. Debt service will be paid from the Sewer Fund. For Introduction (A9) Ordinance 127-O-15, Decreasing the Number of Class D Liquor Licenses for Italian Kitchen, Ltd. d/b/a Dave’s Italian Kitchen, 1635 Chicago Avenue Staff recommends City Council adoption of Ordinance 127-O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty-one (51) to fifty (50). Italian Kitchen, Ltd., d/b/a Dave’s Italian Kitchen (“Company”), 1635 Chicago Avenue, is not renewing its liquor license. For Introduction (A10) Ordinance 128-O-15, Decreasing the Number of Class D Liquor Licenses for DMK Ventures – Noyes Street, LLC d/b/a DMK Burger & Fish, 815 Noyes Street Staff recommends City Council adoption of Ordinance 128-O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty (50) to forty-nine (49). DMK Ventures – Noyes Street, LLC, d/b/a DMK Burger & Fish (“Company”), 815 Noyes Street, is not renewing its liquor license. For Introduction 36 of 481 Page 5; Rev. 10/9/2015 11:27:44 AM V. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 37 of 481 Page 1; Rev. 10/8/2015 10:19:55 AM Administration and Public Works Committee Meeting Minutes of September 15, 2015 Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: A. Rainey, D. Holmes, P. Braithwaite, J. Grover MEMBERS ABSENT: B. Miller STAFF PRESENT: M. Lyons, G. Farrar, O. Murillo, S. Nagar, R. Voss, D. Stoneback, E. Storlie, Chief Eddington, L. Biggs, Y. Capriccioso, DC Hohl STAFF ABSENT: W. Bobkiewicz, J. Maiworm, B. Dorneker, J. Calderon, S. Levine, E. Thomas-Smith, S. Flax, G. Gerdes, C. Plante, J. Lin, P. D’Agostino PRESIDING OFFICIAL: Ald. Rainey I. DECLARATION OF A QUORUM A quorum being present, Ald. Rainey called the meeting to order at 6:08p.m. II. APPROVAL OF MINUTES OF REGULAR MEETING OF AUGUST 17, 2015 Ald. Holmes moved to approve the minutes of the August 17, 2015 A&PW meeting as submitted, seconded by Ald. Grover. The Minutes of the August 17, 2015 meeting were approved unanimously 4- 0. III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through August 9, 2015 $2,916,529.11 City of Evanston Payroll through August 23, 2015 $2,939,724.14 (A2) FY2015 City of Evanston Bills – September 16, 2015 $6,378,586.48 Credit Card Activity – Period Ending July 31, 2015 $ 230,027.21 For Action Ald. Grover moved to recommend approval of the City of Evanston Payroll’s through August 9, 2015 and August 23, 2015 and FY 2015 bills through September 16, 2015 and credit card activity for the period ending July 31, 2015, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to approve the payrolls, bills and credit card activity. DRAFT – NOT APPROVED 38 of 481 Page 2; Rev. 10/8/2015 10:19:55 AM (A3.1) Approval of Contract Extension with Third Millennium Associates, Inc. for the 2016 Wheel Tax Print, Mail and Fulfillment Services City Staff recommends that the City Council authorize the City Manager to execute a contract extension for print, mail and fulfillment services with Third Millennium Associates, Inc. (4200 Cantera Drive, Suite 105, Warrenville, IL) effective September 1, 2015 – August 31, 2016. The estimated annual cost for production is $26,500 and processing is estimated at $35,400. Funding is provided by Revenue Account 100.19.1910.52010 and Expense Account 100.19.1910.65045. For Action Ald. Holmes moved to recommend City Council authorize the City Manager to execute a contract extension for print, mail and fulfillment services with Third Millennium Associates, Inc. effective September 1, 2015 – August 31, 2016, seconded by Ald. Grover. The Committee voted unanimously 4-0 to approve the contract extension. (A3.2) Approval of Contract with Schroeder & Schroeder Inc. for Paving of the Alley North of Greenwood Street, East of Maple Avenue (Bid 15-56) Staff recommends that City Council authorize the City Manager to execute a contract for the 2015 CDBG Alley Paving Project with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL) in the amount of $157,772.50. Funding is provided by CDBG Funds (Account 215.21.5170.62480). For Action Ald. Rainey moved to recommend City Council authorize the City Manager to execute a contract for the 2015 CDBG Alley Paving Project with Schroeder & Schroeder Inc. in the amount of $157,772.50, seconded by Ald. Holmes. The Committee voted unanimously 4-0 to approve the contract. (A4.1) Approval of Change Order No. 1 for the 2015 CIP 3 Street Resurfacing Project to Pave Fire Station #2 Parking Lot (Bid 15-44) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2015 CIP 3 Street Resurfacing Project with J.A. Johnson Paving Inc. (1025 Addison Court, Arlington Heights, IL) in the amount of $47,447.45 for Fire Station #2 parking lot paving. Funding is provided by the CIP Street Resurfacing Account 415.26.4150.65515/415855. For Action Ald. Braithwaite moved to recommend City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2015 CIP 3 Street Resurfacing Project with J.A. Johnson Paving Inc. in the amount of $47,447.45 for Fire Station #2 parking lot paving, seconded by Ald. Grover. The Committee voted unanimously 4-0 to approve the change order. 39 of 481 Page 3; Rev. 10/8/2015 10:19:55 AM (A4.2) Approval of Change Order No. 2 for 2014 Manhole Lining (Bid 14-57) Staff recommends the City Council authorize the City Manager to execute Change Order No. 2 for the 2014 Manhole Lining contract with National Power Rodding Corporation (2500 W. Arthington Street, Chicago, IL). This change order will increase the contract amount by $23,930.50, from $133,600.00 to $157,530.50. Funding is provided by the Sewer Fund (Account 515.71.7400.62461). For Action Ald. Grover moved to recommend City Council authorize the City Manager to execute Change Order No. 2 for the 2014 Manhole Lining contract with National Power Rodding Corporation increasing the contract amount by $23,930.50, from $133,600.00 to $157,530.50, seconded by Ald. Holmes. (A5) Resolution 73-R-15, Intergovernmental Agreement with Evanston/Skokie School District 65 for Video Communication Specialist Staff recommends City Council adopt Resolution 73-R-15, “Authorizing the City Manager to Execute an Intergovernmental Agreement with the Evanston/Skokie School District No. 65 to Cost Share for a Video Telecommunications Specialist to Broadcast Meetings for Both Public Bodies.” This intergovernmental agreement outlines compensation to the City in the amount of $25,000 per year for services provided by the City’s Video Communication Specialist to District 65. It also provides a framework for duties undertaken by this employee to support broadcasting of the District 65 Board meetings. For Action Ald. Holmes moved to recommend City Council adopt Resolution 73-R-15, “Authorizing the City Manager to Execute an Intergovernmental Agreement with the Evanston/Skokie School District No. 65 to Cost Share for a Video Telecommunications Specialist to Broadcast Meetings for Both Public Bodies,” seconded by Ald. Grover. At Ald. Rainey’s inquiry, Deputy City Manager Erika Storlie explained that per the agreement the allocation of hours between the City and school will be one third of a 37.5 hour work week. The City will bill extra for overage. After discussion, the Committee voted unanimously 4-0 to approve the agreement. (A6) Resolution 77-R-15, Easement Agreement with the Metropolitan Water Reclamation District of Greater Chicago Staff recommends that City Council adopt Resolution 77-R-15 authorizing the City Manager to execute an easement agreement with the Metropolitan Water Reclamation District of Greater Chicago. This easement allows the City to maintain and repair three existing storm sewers adjacent to the North Shore Channel. For Action Ald. Rainey moved to recommend City Council adopt Resolution 77-R-15 authorizing the City Manager to execute an easement agreement with the Metropolitan Water Reclamation District of Greater Chicago, seconded by 40 of 481 Page 4; Rev. 10/8/2015 10:19:55 AM Ald. Grover. The Committee voted unanimously 4-0 to approve the agreement. (A7) Resolution 78-R-15: Easement Agreement with the Metropolitan Water Reclamation District of Greater Chicago Staff recommends that City Council adopt Resolution 78-R-15 authorizing the City Manager to execute an easement agreement with the Metropolitan Water Reclamation District of Greater Chicago. This easement allows the City to maintain and repair four existing storm sewers at two locations. For Action Ald. Rainey moved to recommend City Council adopt Resolution 77-R-15 authorizing the City Manager to execute an easement agreement with the Metropolitan Water Reclamation District of Greater Chicago, seconded by Ald. Grover. The Committee voted unanimously 4-0 to approve the agreement. (A8) Resolution 71-R-15 Authorizing a Lease Agreement with North Shore Senior Center for Office Space at the Civic Center Staff recommends City Council adoption of Resolution 71-R-15 authorizing the City Manager to negotiate the lease of office space with North Shore Senior Center at the rate of $577 per month for 12 months for 577 square feet of space on the ground floor of the Civic Center (Suite G204 & G205). For Action Ald. Braithwaite moved to recommend City Council adoption of Resolution 71-R-15 authorizing the City Manager to negotiate the lease of office space with North Shore Senior Center at the rate of $577 per month for 12 months for 577 square feet of space on the ground floor of the Civic Center (Suite G204 & G205), seconded by Ald. Grover. The Committee voted unanimously 4-0 to approve the lease. (A9) Resolution 93-R-15 Authorizing a Lease Agreement with Housing Options for Office Space at the Civic Center Staff recommends City Council adoption of Resolution 93-R-15 authorizing the City Manager to negotiate the lease of office space with Housing Options for 12 months for 2,940 square feet of space on the ground floor of the Civic Center (Suite G310 to G361) at the rate of $2,940 per month. For Action Ald. Grover moved to recommend City Council adoption of Resolution 93- R-15 authorizing the City Manager to negotiate the lease of office space with Housing Options for 12 months for 2,940 square feet of space on the ground floor of the Civic Center (Suite G310 to G361) at the rate of $2,940 per month, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to approve the lease. 41 of 481 Page 5; Rev. 10/8/2015 10:19:55 AM (A10) Resolution 86-R-15, Authorizing Extension of a Sublease Agreement with SEG Café for Property at the Metra Station, 1826 Central Street Staff recommends City Council adoption of Resolution 86-R-15 which authorizes a ten month extension of the current sublease agreement between SEG Café, LLC and The City of Evanston. This sublease is for property leased to the City by the Union Pacific Railroad at 1826 Central Street. For Action Ald. Holmes moved to recommend City Council adoption of Resolution 86- R-15 which authorizes a ten month extension of the current sublease agreement between SEG Café, LLC and The City of Evanston, seconded by Ald. Grover. The Committee voted unanimously 4-0 to adopt the resolution. (A11) Resolution 95-R-15 Supporting the Voter Empowerment Act of 2015 and the Voting Rights Amendment Act of 2015 The Mayor and staff recommend that City Council adopt Resolution 95-R-15 supporting the passage of the Voter Empowerment Act of 2015 and the Voting Rights Amendment Act of 2015 by the U.S. Congress. For Action Ald. Rainey moved to recommend City Council adopt Resolution 95-R-15 supporting the passage of the Voter Empowerment Act of 2015 and the Voting Rights Amendment Act of 2015 by the U.S. Congress, seconded by Ald. Holmes. The Committee voted unanimously 4-0 to adopt the resolution. (A12) Ordinance 107-O-15, Limited Parking on Lincoln Street The Transportation and Parking Committee and staff recommend that City Council adopt Ordinance 107-O-15 establishing limited parking, no longer than four (4) hours between the hours of 9:00 A.M. and 6:00 P.M. Monday through Friday, on Lincoln Street (north side, Ridge Avenue west to Sanitary District Canal). For Introduction Ald. Rainey moved to recommend City Council adopt Ordinance 107-O-15 establishing limited parking, no longer than four (4) hours between the hours of 9:00 A.M. and 6:00 P.M. Monday through Friday, on Lincoln Street (north side, Ridge Avenue west to Sanitary District Canal), seconded by Ald. Holmes. At Ald. Holmes’ inquiry, Parking and Revenue Manager Rickey Voss explained that the City normally does not install meters in residential areas. The purpose is to prevent commuters and hospital employees to park elsewhere so that the spaces are usable for visitors to Chandler-Newberger Center. New rules would limit parking to four hours. Ald. Holmes noted that the immediate area is not residential. Ald. Grover spoke with hospital officials who said employees should have no reason to park in the 42 of 481 Page 6; Rev. 10/8/2015 10:19:55 AM neighborhood. There is sufficient free parking for employees in the hospital's parking garage. The Committee voted unanimously 4-0 to adopt the ordinance. (A13) Ordinance 108-O-15, Parking Meter Zone at Chandler-Newberger Parking Lot 21. The Transportation and Parking Committee and staff recommend that City Council adopt Ordinance 108-O-15 adding twelve (12) meters at Parking Lot #21, 1028 Central Street – Chandler-Newberger Center. The maximum limit for these meters shall be fifteen (15) hours per day between the hours of 9:00 A.M. to 6:00 P.M. at a rate of $0.25 per hour. For Introduction Ald. Braithwaite moved to recommend City Council adopt Ordinance 108-O- 15 adding twelve (12) meters at Parking Lot #21, 1028 Central Street – Chandler-Newberger Center. The maximum limit for these meters shall be fifteen (15) hours per day between the hours of 9:00 A.M. to 6:00 P.M. at a rate of $0.25 per hour, seconded by Ald. Holmes. The Committee voted unanimously 4-0 to approve (A14) Ordinance 114-O-15, Authorizing the City Manager to Execute Sales Contract with NRG Acquisitions, LLC for the Sale of City-Owned Real Property Located at 1821 Ridge Avenue Staff recommends that City Council adopt Ordinance 114-O-15, “Authorizing the City Manager to Enter into a Real Estate Contract for the Sale of the Certain City- Owned Real Property at 1821 Ridge Avenue to NRG Acquisitions, LLC ” for the amount of $230,000. A two-thirds majority of City Council is required to adopt Ordinance 114-O-15. For Introduction Ald. Grover moved to recommend City Council adopt Ordinance 114-O-15, “Authorizing the City Manager to Enter into a Real Estate Contract for the Sale of the Certain City-Owned Real Property at 1821 Ridge Avenue to NRG Acquisitions, LLC ” for the amount of $230,000, seconded by Ald. Braithwaite. Ald. Braithwaite moved to suspend the rules, seconded by Ald. Grover. The Committee voted unanimously 4-0 to suspend the rules and adopt the ordinance. (A15) Ordinance 116-O-15, Implementing a Reorganization and Consolidation of the Executive Departments in the City of Evanston Staff recommends City Council adoption of Ordinance 116-O-15 to amend Title 1, Chapter 9 of the Evanston City Code of 2012 as a legislative enactment implementing organizational realignment and consolidation of the City’s Executive Departments to ensure a stable City Budget, and that community standards for City services and livability are met. For Introduction 43 of 481 Page 7; Rev. 10/8/2015 10:19:55 AM Ald. Holmes moved to recommend City Council adoption of Ordinance 116- O-15 to amend Title 1, Chapter 9 of the Evanston City Code of 2012 as a legislative enactment implementing organizational realignment and consolidation of the City’s Executive Departments to ensure a stable City Budget, and that community standards for City services and livability are met, seconded by Ald. Grover. The Committee voted unanimously 4-0 to adopt the ordinance. (A16) Ordinance 111-O-15 Amending Section 9-2-3 (B) of the Evanston City Code to Increase Fire Department Ambulance Transport Fee Staff recommends that City Council adopt Ordinance 111-O-15 amending Section 9-2-3 of the Evanston City Code. The amendment will increase ambulance transport fees. This ordinance was introduced at the August 31, 2015 City Council meeting, and referred back to the Administration and Public Works Committee. For Action Ald. Rainey moved to recommend City Council adopt Ordinance 111-O-15 amending Section 9-2-3 of the Evanston City Code which will increase ambulance transport fees, seconded by Ald. Braithwaite. The Committee voted unanimously 4-0 to adopt the ordinance. (A17) Ordinance 110-O-15 Amending Title 10, Schedule XVII of the Evanston City Code to Increase Parking Violation Penalties Staff recommends that City Council adopt Ordinance 110-O-15, amending Title 10, Schedule XVII, of the Evanston City Code, “Parking Violation Penalties”, Section 10-11-17. The amendment will increase the penalty for various parking fines. This ordinance was introduced at the August 31, 2015 City Council meeting, and referred back to the Administration and Public Works Committee. For Action Ald. Braithwaite moved to recommend City Council adopt Ordinance 110-O- 15, amending Title 10, Schedule XVII, of the Evanston City Code, “Parking Violation Penalties”, Section 10-11-17, seconded by Ald. Grover. The Committee voted unanimously 4-0 to adopt the ordinance. IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT Ald. Grover moved to adjourn, seconded by Ald. Braithwaite. The meeting was adjourned at 6:31pm. 44 of 481 Page 1; Rev. 10/8/2015 10:20:16 AM Administration and Public Works Committee Meeting Minutes of September 21, 2015 Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: A. Rainey, J. Grover, D. Holmes, P. Braithwaite, B. Miller STAFF PRESENT: M. Lyons, W. Bobkiewicz, M. Masoncup, R. Voss, S. Nagar, R. Dahal, J. Leonard, T. Turner, C. Hurley, J. Lasik, O. Murillo STAFF ABSENT: B. Dorneker, J. Calderon, S. Levine, E. Thomas-Smith, S. Flax, G. Gerdes, L. Biggs, Y. Capriccioso, P. Zalmezak PRESIDING OFFICIAL: Ald. Rainey I.DECLARATION OF A QUORUM: ALDERMAN RAINEY, CHAIR A quorum being present, Ald. Rainey called the meeting to order at 6:07p.m. II.ITEMS FOR CONSIDERATION (A1) Approval of Single Source Purchase of Genetec License Plate Recognition System from Federal Signal Corporation Staff recommends City Council approval of the single source purchase of a Genetec License Plate Recognition (LPR) system from Federal Signal Corporation (2625 Federal Signal Drive, University Park, IL) in the amount of $50,500. Funding is provided by the Parking Fund, Account 505.19.7005.65515. For Action Ald. Miller moved to recommend City Council approval of the single source purchase of a Genetec License Plate Recognition (LPR) system from Federal Signal Corporation in the amount of $50,500, seconded by Ald. Grover. The Committee voted unanimously 5-0 to approve the purchase. (A2) Approval of Contract with ESI Consultants, Ltd. For the Howard Street Traffic Signal & Intersection Improvement Project (RFP 15-51) Staff recommends that City Council authorize the City Manager to execute a contract with ESI Consultants, Ltd., (1979 N. Mill Street, Suite 100, Naperville, IL) in the amount of $59,500 to provide engineering services for a traffic signal and intersection improvement project on Howard Street. Funding is provided by the Howard/Hartrey TIF Fund, Account 310.99.5500.65515/415430. For Action Ald. Grover moved to recommend City Council authorize the City Manager to execute a contract with ESI Consultants, Ltd., (1979 N. Mill Street, Suite 100, Naperville, IL) in the amount of $59,500 to provide engineering services for a traffic signal and intersection improvement project on DRAFT - NOT APPROVED 45 of 481 Page 2; Rev. 10/8/2015 10:20:16 AM Howard Street, seconded by Ald. Holmes. Ald. Rainey noted that there have been issues with the east driveway to the shopping center and hopes to install a sidewalk and a signal. The west entrance will also be reconfigured. She added that the City of Chicago will help with the cost of the signal. The Committee voted unanimously 5-0 to approve the contract. (A3) Approval of Design and Architecture Services for the Proposed Howard Street Theatre Staff recommends City Council direct the City Manager to seek bids for design and architectural services to develop conceptual and bid-level drawings for the Howard Street Theatre to be located at 717-723 Howard Street. Staff further recommends that City Council authorize the City Manager to spend up $40,000 for these services, provided by the lowest responsive and responsible bidder. Funding is provided by the Howard/Ridge TIF District Account 330.99.5860.56010. For Action Ald. Holmes moved to recommend City Council direct the City Manager to seek bids for design and architectural services to develop conceptual and bid-level drawings for the Howard Street Theatre to be located at 717-723 Howard Street and further recommends that City Council authorize the City Manager to spend up $40,000 for these services, provided by the lowest responsive and responsible bidder, seconded by Ald. Rainey. Public Comment Junad Rizki asked for clarification on the scope of the project. The previous proposal of $1.7 million failed to pass Council. Currently, the TIF only has $60,000. Will the City subsidize this project? Economic Development Manager Johanna Leonard explained that the contemplated space is now 717-723 Howard, which is different from the previous space of 727-729 Howard. This space will enable a larger footprint on a 1 story level, which will keep the costs lower. She added that all City-owned buildings on Howard Street are paying taxes if there is a tax generating use for the property. The City petitioned for 717 Howard to be removed from the tax list because it is a vacant lot. At Ald. Millers’ inquiry, Economic Development Manager Leonard confirmed that TIF funds are replenished by rent payments from Peckish Pig ($5,500 per month), Ward Eight ($2,700 per month) and the current tenant of 721 Howard. Assistant City Manager Lyons explained that the Howard Ridge TIF is 1 year away from step down. This TIF will have a solid revenue source for the next 10- 15 because of the expiration of the tax break on 415 Howard. At Ald. Grover’s inquiry, Economic Development Manager Leonard explained that there is movement in the theater market now and it is important to have a 46 of 481 Page 3; Rev. 10/8/2015 10:20:16 AM plan for the building in order to foster a partnership between the City and potential theatre company. She added that two qualified theater groups submitted their financials as part of the RFP. Ald. Miller is opposed to this project. He does not feel this is the correct process. There is no business plan or non-profit fundraising capital plan for a potential tenant in this space. City Manager Bobkiewicz agreed to share the various meeting minutes, notes and plans that brought us to this point. Ald. Grover noted the larger cultural arts plan in Evanston. After discussion, the Committee vote 4-1 to approve the design and architecture services with Ald. Miller opposed. (A4) Resolution 85-R-15, Utilities Easement Agreement with Northwestern University for Emerson Street Staff recommends that City Council adopt Resolution 85-R-15 granting a utility easement to Northwestern University to cross the east-west alley located north of Colfax Street and east of Orrington Avenue to accommodate an electrical duct. The easement will be granted for a 50-year period. Northwestern University will fund the project and will be assessed a utility easement fee of $5,500, which equals $100 annually plus a 10% administration fee for the duration of easement. For Action Ald. Rainey moved to recommend City Council adopt Resolution 85-R-15 granting a utility easement to Northwestern University to cross the east- west alley located north of Colfax Street and east of Orrington Avenue to accommodate an electrical duct for a 50-year period, seconded by Ald. Grover. The Committee voted unanimously 5-0 to adopt the resolution. (A5) Resolution 96-R-15, Contract Extension with Groot Industries for Solid Waste Collection Staff recommends City Council adoption of Resolution 96-R-15 authorizing the City Manager to execute contract amendments to waste services agreements with Groot Industries (2500 Landmeier Road, Elk Grove Village, IL) and to renew these agreements. All agreements include a decrease in monthly cost for the first year. For Action Ald. Braithwaite moved to recommend City Council adoption of Resolution 96-R-15 authorizing the City Manager to execute contract amendments to waste services agreements with Groot Industries and to renew these agreements which includes a decrease in monthly cost for the first year, seconded by Ald. Rainey. At Ald. Grover’s inquiry, Assistant City Manager Lyons explained that the City is in intergovernmental discussions with Skokie about waste hauling. We have seen 47 of 481 Page 4; Rev. 10/8/2015 10:20:16 AM a 15% decrease in our tipping fee with SWANCC. Alds. Holmes and Braithwaite have received numerous complaints from residents in their wards regarding missed trash, interactions with drivers and general services. City Manager Bobkiewicz suggested holding this item in committee until the October 12th meeting to address the service issues. He added that the City could opt to agree to a one year extension, which would not include a rate increase. Ald. Grover suggested staff preparing a heat map of 311 complaints for the next meeting for discussion. The Committee voted unanimously to hold this item in committee until the October 12th meeting. (A6) Ordinance 124-O-15 Authorizing 2015 A and B General Obligation Bond Issue Staff recommends adoption of Ordinance 124-O-15 providing for the issuance of the FY 2015 A and B bond issues as follows: 2015 A General Obligation Bond not-to-exceed $14,000,000; and 2015 B General Obligation Refunding Bond not- to-exceed $11,475,000. The ordinance will be completed and signed after the bond sale date, which is tentatively scheduled for October 15, 2015. For Introduction Ald. Miller moved to recommend adoption of Ordinance 124-O-15 providing for the issuance of the FY 2015 A and B bond issues as follows: 2015 A General Obligation Bond not-to-exceed $14,000,000; and 2015 B General Obligation Refunding Bond not-to-exceed $11,475,000, seconded by Ald. Holmes. The Committee voted unanimously 5-0 to adopt the ordinance. III. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT Ald. Braithwaite moved to adjourn at 6:53pm. 48 of 481 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: October 07, 2015 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. There will be two lists due to cancellation of September 28 Council meeting. Continuing in 2015, the bills list will not include the Evanston Public Library. The Library bills will be included for informational purposes in the Treasurer’s Monthly Report. Summary: Payroll – August 24, 2015 through September 06, 2015 $2,742,732.65 (Payroll includes employer portion of IMRF, FICA, and Medicare) Payroll – September 07, 2015 through September 20, 2015 $2,791,906.95 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – September 29, 2015 $2,743,442.73 General Fund Amount – Bills list $ 196,462.49 Bills List – October 13, 2015 $8,706,796.56 General Fund Amount – Bills list $ 508,351.27 General Fund Amount – Supplemental list $ 2,195.40 General Fund Total: $ 510,546.67 TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 16,984,878.89 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Credit Card Activity – Period End November 30, 2012 $ 111,700.60 Credit Card Activity – Period Ending August 31, 2015 $ 175,657.66 Attachments: Bills List, August Credit Card Transactions For City Council meeting of October 12, 2015 Item A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 49 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 09.29.2015 100 GENERAL FUND 100 GENERAL SUPPORT 21680 RTA TRANSIT BENEFIT FARE PROGRAM *RTA TRANSIT BENEFIT RELOAD 1,808.00 22725 VERIZON WIRELESS *COMMUNICATION CHARGES 10,488.41 100 GENERAL SUPPORT Total 12,296.41 1505 CITY MANAGER 62509 NICOR UTILITIES 504.89 1505 CITY MANAGER Total 504.89 1510 PUBLIC INFORMATION 62490 VENTURA, ILANA *SERVICES-HISPANIC HERITAGE MONTH 150.00 62490 GARCIA, VICTOR *SERVICES-HISPANIC HERITAGE MONTH 450.00 62490 JAROCHICANOS *SERVICES-HISPANIC HERITAGE MONTH 400.00 1510 PUBLIC INFORMATION Total 1,000.00 1705 LEGAL ADMINISTRATION 52570 POLICA, ERLIKH REFUND: TRAFFIC TICKET 40.00 62130 WEST GROUP PAYMENT CTR MONTHLY SUBSCRIPTION 807.69 65095 OFFICE DEPOT OFFICE SUPPLIES 33.41 65095 TRANSCRIPTION PROFESSIONALS TRANSCRIPTION SERVICE 184.62 1705 LEGAL ADMINISTRATION Total 1,065.72 1910 FINANCE DIVISION - REVENUE 51620 RUBIN, MORTON REFUND: TAX TRANSFER 262.79 51620 BILL CROCK 1323 NORTH MAPLE, LLC REFUND: TAX TRANSFER 2,000.00 56045 THIRD MILLENNIUM ASSOCIATES, INC.ANNUAL MAINTENANCE FEE 995.00 62431 DUNBAR ARMORED ARMORED CAR SERVICES 1,811.05 62449 ILLINOIS SECRETARY OF STATE, VEHICLE SUSPENDED LICENSE FEE 90.00 65095 OFFICE DEPOT OFFICE SUPPLIES 369.15 1910 FINANCE DIVISION - REVENUE Total 5,527.99 1915 HUMAN RESOURCE DIVI. - PAYROLL 65095 TEUTEBERG INC PAYROLL CHECKS 2,351.52 1915 HUMAN RESOURCE DIVI. - PAYROLL Total 2,351.52 1920 FINANCE DIVISION - ACCOUNTING 62185 ACCOUNTEMPS ACCOUNTING SERVICES 2,606.45 62185 ACCOUNTEMPS COLLECTION COORD 2,332.08 65095 OFFICE DEPOT OFFICE SUPPLIES 101.87 1920 FINANCE DIVISION - ACCOUNTING Total 5,040.40 1925 FINANCE DIVISION - PURCHASING 65095 OFFICE DEPOT OFFICE SUPPLIES 113.14 1925 FINANCE DIVISION - PURCHASING Total 113.14 1929 HUMAN RESOURCE DIVISION 62274 HEALTH ENDEAVORS, S.C.PRE-EMPLOYMENT TESTING-FIRE 735.00 62512 AMERICAN PLANNING ASSC RECRUITMENT-FIRE 100.00 62512 EVANSTON ROUNDTABLE LLC RECRUITMENT-FIRE 1,350.00 62512 THE BLUE LINE RECRUITMENT-FIRE 298.00 1929 HUMAN RESOURCE DIVISION Total 2,483.00 1932 INFORMATION TECHNOLOGY DIVI. 62250 SMS SYSTEMS MAINTENANCE SERVICES, INC.COMPUTER MAINTENANCE SERVICES 485.80 62340 CDW GOVERNMENT INC.MICROSOFT WINDOWS LICENSING VIRTUAL DESKTOPS 3,450.00 62380 US BANK EQUIPMENT FINANCE COPIER CHARGES 164.14 62380 CHICAGO OFFICE TECHNOLOGY GROUP COMMUNICATION CHARGES 3,132.61 64505 TYCO INTEGRATED SECURITY LLC ANNUAL ALARM SERVICE 960.83 64505 TYCO INTEGRATED SECURITY LLC QUARTERLY ALARM SERVICE 377.67 64505 AT & T COMMUNICATION CHARGES 229.26 64505 CALL ONE COMMUNICATION CHARGES 5,816.58 64540 VERIZON WIRELESS COMMUNICATION CHARGES 2,089.42 65095 OFFICE DEPOT OFFICE SUPPLIES 1,006.97 65095 OFFICE DEPOT OFFICE SUPPLIES-TONER 2,996.21 65555 AT&T DATA COMM WIRELESS ACCESS POINTS SHERMAN GARAGE VIDEO 1,434.31 65615 COMCAST CABLE COMMUNICATION CHARGES 3,867.26 65615 A & R SHARED SERVICE CENTER COMMUNICATION CHARGES 450.00 1932 INFORMATION TECHNOLOGY DIVI. Total 26,461.06 1941 PARKING ENFORCEMENT & TICKETS 52505 PETERSON, GRAHAM REFUND: TOW 345.00 64540 NEXTEL COMMUNICATION CHARGES 140.71 1941 PARKING ENFORCEMENT & TICKETS Total 485.71 2105 PLANNING & ZONING 62185 LAKOTA GROUP, INC.RECORDING & INVENTORY OF LANDMARKS 11,710.75 65095 OFFICE DEPOT OFFICE SUPPLIES 120.73 2105 PLANNING & ZONING Total 11,831.48 150 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 09.29.2015 2126 BUILDING INSPECTION SERVICES 52095 NORTH SHORE ELECTRIC INC REFUND: ELECTRICAL PERMIT 60.00 62190 ACS POWER WASH GRAFFITI REMOVAL 1,040.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 200.00 62464 SAFEBUILT ILLINOIS BACKUP INSPECTIONS & PLAN REVIEWS 2,931.76 65095 OFFICE DEPOT OFFICE SUPPLIES 71.75 2126 BUILDING INSPECTION SERVICES Total 4,303.51 2251 311 CENTER 64505 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 2251 311 CENTER Total 38.01 2305 FIRE MGT & SUPPORT 62270 HEALTH ENDEAVORS, S.C.FITNESS EVALUATIONS 3,360.00 62270 HEALTH ENDEAVORS, S.C.MEDICAL EVALUATIONS 9,913.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 152.04 65020 AIR ONE EQUIPMENT UNIFORMS 1,881.25 65020 KIESLER POLICE SUPPLY, INC.NAME TAG 108.00 65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 176.24 65095 OFFICE DEPOT OFFICE SUPPLIES 115.98 2305 FIRE MGT & SUPPORT Total 15,706.51 2310 FIRE PREVENTION 62250 ZOLL DATA SYSTEMS SOFTWARE MAINTENANCE 550.00 2310 FIRE PREVENTION Total 550.00 2315 FIRE SUPPRESSION 53675 ANDRES MEDICAL BILLING MONTHLY AMBULANCE- AUGUST 2015 8,653.28 62295 ACUTE CARE EDUCATION SYSTEMS, INC.FIREFIGHTER TRAINING 7,500.00 62295 MABAS DIVISION III FIREFIGHTER TRAINING 3,150.00 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY FIREFIGHTER TRAINING 700.00 62295 ADDISON FIRE PROTECTION DISTRICT #1 FIREFIGHTER TRAINING 75.00 62522 AIR ONE EQUIPMENT AIR QUALITY TEST 135.00 62522 AIR ONE EQUIPMENT COMPRESSOR REPAIR 1,864.33 62522 AIR ONE EQUIPMENT REPAIR PARTS 64.55 62522 DJS SCUBA LOCKER, INC.DIVE GEAR MAINTENANCE 2,518.40 65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 604.16 65085 AIR ONE EQUIPMENT TOOL REPAIR 48.75 65090 AIR ONE EQUIPMENT FIREFIGHTING FOAM 116.00 65090 AIR ONE EQUIPMENT METER CALIBRATION 70.00 65090 AIR ONE EQUIPMENT PPE MEDICAL 257.20 65090 AIR ONE EQUIPMENT REPAIR PARTS 438.00 65090 AIR ONE EQUIPMENT WATER RESCUE ROPE 100.00 65125 EMERGENCY MEDICAL PRODUCT EMS SUPPLIES 208.00 65625 EMERGENCY MEDICAL PRODUCT EMS SUPPLIES 861.20 65625 KIESLER POLICE SUPPLY, INC.BODY ARMOR 2,879.28 2315 FIRE SUPPRESSION Total 30,243.15 2407 HEALTH SERVICES ADMIN 65095 OFFICE DEPOT OFFICE SUPPLIES 235.72 2407 HEALTH SERVICES ADMIN Total 235.72 2435 FOOD AND ENVIRONMENTAL HEALTH 62477 VERIZON WIRELESS *COMMUNICATION CHARGES 205.80 64540 VERIZON WIRELESS *COMMUNICATION CHARGES 119.66 2435 FOOD AND ENVIRONMENTAL HEALTH Total 325.46 2440 VITAL RECORDS 62490 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES 712.00 65095 MSF GRAPHICS, INC.DEATH CERTIFICATES 1,375.00 2440 VITAL RECORDS Total 2,087.00 2455 COMMUNITY HEALTH 62490 ILLINOIS STATE POLICE BACKGROUND CHECKS-COST CENTER 01403 342.25 2455 COMMUNITY HEALTH Total 342.25 2605 DIRECTOR OF PUBLIC WORKS 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 2605 DIRECTOR OF PUBLIC WORKS Total 38.01 2610 MUNICIPAL SERVICE CENTER 62518 FOX VALLEY FIRE & SAFETY FIRE ALARM REPAIR 202.00 2610 MUNICIPAL SERVICE CENTER Total 202.00 2630 TRAFFIC ENGINEERING 52126 LANDHAUS CONSTRUCTION REFUND: RIGHT OF WAY PERMIT 490.00 2630 TRAFFIC ENGINEERING Total 490.00 251 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 09.29.2015 2640 TRAF. SIG. & ST. LIGHT. MAINT 64006 COMED UTILITIES 217.69 65070 BROWN TRAFFIC PRODUCTS TRAFFIC SIGNAL LOAD SWITCHES 1,050.00 65070 TRAFFIC TECHNICAL SUPPORT TRAFFIC SIGNAL CONTROLLER REPAIR 872.00 2640 TRAF. SIG. & ST. LIGHT. MAINT Total 2,139.69 2655 PARKS & FORESTRY MAINT. & OPER. 62199 JULIE CUTTER NOAH'S PLAYGROUND PAINTING 290.00 62385 WEST CENTRAL MUNICIPAL CONFERENCE MEMBERSHIP 575.00 65070 RUSSO POWER EQUIPMENT FIELD STRIPING PAINT 1,800.00 2655 PARKS & FORESTRY MAINT. & OPER. Total 2,665.00 2665 STREETS AND SANITATION ADMINIS 64540 VERIZON WIRELESS COMMUNICATION CHARGES 380.10 2665 STREETS AND SANITATION ADMINIS Total 380.10 2670 STREET AND ALLEY MAINTENANCE 62415 SHRED ALL RECYCLING SYSTEMS INC TIRE RECYCLING 407.22 2670 STREET AND ALLEY MAINTENANCE Total 407.22 2677 FACILITIES 62509 SIEMENS INDUSTRY, INC.BUILDING AUTOMATION SERVICE AGREEMENT - POLICE 25,824.00 65050 ANDERSON LOCK CO. LTD KEYPAD ASSEMBLY 444.98 65050 GRAINGER, INC., W.W.RPZ FOR CHURCH ST GARAGE 2,232.95 2677 FACILITIES Total 28,501.93 3020 REC GENERAL SUPPORT 62490 BENNISONS BAKERIES MARKET VENDER LINK REIMBURSEMENT 50.00 62490 DULCE CARAMEL CO.MARKET VENDER LINK REIMBURSEMENT 41.00 62490 FROSTY PRODUCTION MARKET VENDER LINK REIMBURSEMENT 226.00 62490 THE CHEESE PEOPLE MARKET VENDER LINK REIMBURSEMENT 174.00 62490 KATIC BREADS WHOLESALE, LLC MARKET VENDER LINK REIMBURSEMENT 78.00 62490 SAFE HARBOR INVESTMENT HOLDINGS MARKET VENDER LINK REIMBURSEMENT 86.00 62490 JON FIRST MARKET VENDER LINK REIMBURSEMENT 817.00 62490 TERESA'S FRUIT AND HERBS MARKET VENDER LINK REIMBURSEMENT 117.00 62490 LAKE BREEZE ORGANICS MARKET VENDER LINK REIMBURSEMENT 510.00 62490 LYON'S FARM MARKET VENDER LINK REIMBURSEMENT 265.00 62490 HENRY'S FARM MARKET VENDER LINK REIMBURSEMENT 545.00 62490 HEARTLAND MEATS MARKET VENDER LINK REIMBURSEMENT 117.00 62490 K & K FARM'S MARKET VENDER LINK REIMBURSEMENT 322.00 62490 KINNIKINNICK FARM MARKET VENDER LINK REIMBURSEMENT 243.00 62490 ED GAST MARKET VENDER LINK REIMBURSEMENT 317.00 62490 ELKO'S PRODUCE AND GREENHOUSE MARKET VENDER LINK REIMBURSEMENT 121.00 62490 J.W. MORLOCK AND GIRLS MARKET VENDER LINK REIMBURSEMENT 113.00 62490 GENEVA LAKES PRODUCE MARKET VENDER LINK REIMBURSEMENT 171.00 62490 OLD TOWN OIL MARKET VENDER LINK REIMBURSEMENT 73.00 62490 M AND D FARMS MARKET VENDER LINK REIMBURSEMENT 256.00 62490 NOFFKE FAMILY FARM MARKET VENDER LINK REIMBURSEMENT 185.00 62490 NICHOLS FARM & ORCHARD MARKET VENDER LINK REIMBURSEMENT 490.00 62490 ZELDENRUST FARM MARKET VENDER LINK REIMBURSEMENT 416.00 62490 SEEDLING MARKET VENDER LINK REIMBURSEMENT 103.00 62490 K.V. STOVER AND SON MARKET VENDER LINK REIMBURSEMENT 435.00 62490 SMITS FARMS MARKET VENDER LINK REIMBURSEMENT 117.00 62490 GREAT HARVEST BREAD CO.MARKET VENDER LINK REIMBURSEMENT 86.00 62490 GREEN ACRES MARKET VENDER LINK REIMBURSEMENT 188.00 62490 DEFLOURED LLC MARKET VENDER LINK REIMBURSEMENT 62.00 62490 MARILYN'S BAKERY MARKET VENDER LINK REIMBURSEMENT 51.00 62490 SWEETY PIES BAKERY CAKERY CAFE, LLC MARKET VENDER LINK REIMBURSEMENT 163.00 62490 RIVER VALLEY RANCH MARKET VENDER LINK REIMBURSEMENT 324.00 62490 TOMATE - FRESH KITCHEN MARKET VENDER LINK REIMBURSEMENT 12.00 65125 VERIZON WIRELESS COMMUNICATION CHARGES 456.12 3020 REC GENERAL SUPPORT Total 7,730.12 3025 PARK UTILITIES 64005 COMED UTILITIES 2,498.21 64015 NICOR UTILITIES 111.72 3025 PARK UTILITIES Total 2,609.93 3030 CROWN COMMUNITY CENTER 62505 GARY KANTOR AUGUST OPEN HOUSE MAGIC SHOW 425.00 62505 MICHELLE A. VAN DER KARR BALLROOM DANCE 8 WK SUMMER SESSION 500.00 3030 CROWN COMMUNITY CENTER Total 925.00 3035 CHANDLER COMMUNITY CENTER 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 31.20 62505 3 POINT ATHLETICS YOUTH BASKETBALL PROGRAM INSTRUCTION 3,143.25 65040 SUPERIOR INDUSTRIAL SUPPLY CUSTODIAN SUPPLIES AT CHANDLER 183.20 65095 OFFICE DEPOT OFFICE SUPPLIES 391.28 65110 LAPORT INC JANITORIAL SUPPLIES 19.14 3035 CHANDLER COMMUNITY CENTER Total 3,768.07 352 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 09.29.2015 3040 FLEETWOOD JOURDAIN COM CT 62225 STA-KLEEN INC. 6 MONTH HOOD CLEANING 330.00 62225 STA-KLEEN INC.YEARLY EQUIPMENT CLEANING STOVE 400.00 65110 COMCAST CABLE CABLE SERVICE 105.03 3040 FLEETWOOD JOURDAIN COM CT Total 835.03 3045 FLEETWOOD/JOURDAIN THEATR 62505 AGUIRRE, NICHOLIA DIRECTOR OF EVANSTON CHILDREN'S THEATRE 976.00 62509 HNETU SAIS PIANO MOVING 500.00 3045 FLEETWOOD/JOURDAIN THEATR Total 1,476.00 3050 RECREATION OUTREACH PROGRAM 62490 ANDERSON PEST CONTROL MONTHLY PEST SERVICE 43.00 3050 RECREATION OUTREACH PROGRAM Total 43.00 3055 LEVY CENTER SENIOR SERVICES 56045 ILLINOIS DEPT OF REVENUE *SALES TAX AUGUST 2015 25.00 62210 QUARTET COPIES SENIOR SERVICES BROCHURES 98.00 62245 SIMPLEX GRINNELL FIRE PANEL REPAIR 1,160.77 62245 SIMPLEX GRINNELL SECONDARY FIRE PANEL REPAIR 945.03 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 50.00 62495 ANDERSON PEST CONTROL REBATE AND CHECK SKUNK TRAP 65.00 62495 ANDERSON PEST CONTROL SKUNK TRAP BAITING BY POD 65.00 62505 CONNELLY'S ACADEMY TAE KWON DO CLASSES LEVY CENTER 2015 5,840.00 62505 TIMOTHY PLACE BALLROOM DANCE DEMO 80.00 62505 ATSUKO NOGUCHI SENIOR JAPANESE CLASS 245.00 62507 DAVIS TRANSPORTATION SENIOR BUS TRIP RENTAL-REIMBURSED BY LSCF 412.00 62511 COMCAST CABLE COMMUNICATION CHARGES 136.61 65020 WILL ENTERPRISES STAFF SHIRTS 600.00 65025 CATHOLIC CHARITIES OF CHICAGO AUGUST MEALS-CONGREGATE MEAL PROGRAM 2,981.50 65040 LAPORT INC JANITORIAL SUPPLIES 98.62 65050 SUPERIOR INDUSTRIAL SUPPLY CUSTODIAL SUPPLIES-LEVY 114.74 65095 OFFICE DEPOT OFFICE SUPPLIES 126.56 65095 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 3055 LEVY CENTER SENIOR SERVICES Total 13,081.84 3080 BEACHES 64015 NICOR UTILITIES 26.14 65045 ANDERSON PEST CONTROL MONTHLY PEST SERVICE 43.00 65045 VISUAL FITNESS INSTITUTE GUARD AND SECURITY SERVICES 325.00 65045 VISUAL FITNESS INSTITUTE VISION SCREEN FOR 80 LIFEGUARDS FOR 2015 SEASON 325.00 65110 HENRICHSEN FIRE & SAFETY PROFESSIONAL SERVICES 109.10 3080 BEACHES Total 828.24 3095 CROWN ICE RINK 62245 JORSON & CARLSON BLADE SHARPENING 70.98 62245 ARENASERV, LLC CLEAN STUDIO BENCHES & BOARDS 1,050.00 62375 JEAN'S GREENS, INC.PLANT SERVICE FOR AUGUST 100.00 62495 ANDERSON PEST CONTROL MONTHLY PEST SERVICE 79.00 65020 WILL ENTERPRISES STAFF SHIRTS 62.30 3095 CROWN ICE RINK Total 1,362.28 3100 SPORTS LEAGUES 65110 ANDERSON PEST CONTROL MONTHLY PEST SERVICE 35.00 3100 SPORTS LEAGUES Total 35.00 3225 GIBBS-MORRISON CULTURAL CENTER 62225 COMED UTILITIES 314.88 3225 GIBBS-MORRISON CULTURAL CENTER Total 314.88 3605 ECOLOGY CENTER 62495 ANDERSON PEST CONTROL MONTHLY PEST SERVICE 64.97 62495 ANDERSON PEST CONTROL MONTHLY PEST SERVICE 44.00 62518 ALARM DETECTION SYSTEMS, INC.QUARTERLY ALARM CHARGES 126.27 64015 NICOR UTILITIES 35.33 3605 ECOLOGY CENTER Total 270.57 3610 ECO-QUEST DAY CAMP 65020 WILL ENTERPRISES STAFF SHIRTS 236.25 3610 ECO-QUEST DAY CAMP Total 236.25 3710 NOYES CULTURAL ARTS CENTER 65050 LAPORT INC JANITORIAL SUPPLIES 773.99 65050 SUPERIOR INDUSTRIAL SUPPLY CUSTODIAL SUPPLY FOR NOYES CENTER 139.69 3710 NOYES CULTURAL ARTS CENTER Total 913.68 3720 CULTURAL ARTS PROGRAMS 62507 ALLTOWN BUS SERVICE INC.ARCHITECTURE CAMP FIELD TRIP 357.94 62509 UNDERGROUND PRINTING T-SHIRTS FOR ETHNIC AND LAKESHORE FESTIVALS 1,449.20 453 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 09.29.2015 62511 EVANSTON COMMUNITY MEDIA CENTER MEDIA CAMP 1,400.00 62511 CARVALHO, HANNAH PROFESSIONAL SERVICES 100.00 62511 EVANSTON HISTORY CENTER SUMMER CAMP FIELD TRIPS 500.00 65095 OFFICE DEPOT OFFICE SUPPLIES 82.50 65110 PATRICIA C BATTAGLIA REIMBURSEMENT: FAMILY ART SUPPLIES 326.08 3720 CULTURAL ARTS PROGRAMS Total 4,215.72 100 GENERAL FUND Total 196,462.49 175 GENERAL ASSISTANCE FUND 4605 GENERAL ASSISTANCE ADMIN 62380 XEROX CORPORATION COPY MACHINE CHARGES 1,068.19 64578 PRESENCE BEHAVIORAL HEALTH PATIENT CARE 583.48 4605 GENERAL ASSISTANCE ADMIN Total 1,651.67 175 GENERAL ASSISTANCE FUND Total 1,651.67 176 HEALTH AND HUMAN SERVICES FUND 4651 HEALTH & HUMAN SERVICES 62890 INFANT WELFARE SOCIETY FY15 COMMUNITY PURCHASE SERVICES 18,625.00 62940 LEGAL ASSISTANCE FOUNDATION OF CHICAGO FY15 COMMUNITY PURCHASE SERVICES 3,725.00 62970 CONNECTIONS FOR THE HOMELESS FY15 COMMUNITY PURCHASE SERVICES 7,425.00 62980 NORTH SHORE SENIOR CENTER FY15 COMMUNITY PURCHASE SERVICES 10,000.00 62990 METROPOLITAN FAMILY SERVICES FY15 COMMUNITY PURCHASE SERVICES 15,825.00 63067 CHILDCARE NETWORK OF EVANSTON FY15 COMMUNITY PURCHASE SERVICES 33,437.50 63068 HOUSING OPTIONS FOR THE MENTALLY ILL FY15 COMMUNITY PURCHASE SERVICES 14,725.00 63069 JAMES B. MORAN CENTER FOR YOUTH ADVOCACY FY15 COMMUNITY PURCHASE SERVICES 10,375.00 63070 PEER SERVICES, INC.FY15 COMMUNITY PURCHASE SERVICES 24,975.00 63071 SHORE COMMUNITY SERVICES FY15 COMMUNITY PURCHASE SERVICES 9,212.50 63120 MEALS AT HOME FY15 COMMUNITY PURCHASE SERVICES 2,000.00 67030 FAMILY FOCUS FY15 COMMUNITY PURCHASE SERVICES 9,025.00 67045 Y.O.U.FY15 COMMUNITY PURCHASE SERVICES 23,163.75 67090 CHILD CARE CENTER OF EVANSTON FY15 COMMUNITY PURCHASE SERVICES 5,500.00 67146 NORTHWEST CENTER AGAINST SEXUAL ASSAULT FY15 COMMUNITY PURCHASE SERVICES 3,750.00 4651 HEALTH & HUMAN SERVICES Total 191,763.75 176 HEALTH AND HUMAN SERVICES FUND Total 191,763.75 195 NEIGHBORHOOD STABILIZATION FUND 5032 1805 LYONS 62484 COMMUNITY PARTNERS FOR AFFORDABLE HOUSING *2015 TAX CREDIT-1941 JACKSON AVE 851.76 5032 1805 LYONS Total 851.76 195 NEIGHBORHOOD STABILIZATION FUND Total 851.76 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 64505 AT & T COMMUNICATION CHARGES 5,519.50 5150 EMERGENCY TELEPHONE SYSTM Total 5,519.50 205 EMERGENCY TELEPHONE (E911) FUND Total 5,519.50 215 CDBG FUND 5220 CDBG ADMINISTRATION 65095 OFFICE DEPOT OFFICE SUPPLIES 20.11 65095 OFFICE DEPOT OFFICE SUPPLIES 38.93 5220 CDBG ADMINISTRATION Total 59.04 5275 PUBLIC FACILITIES 63140 OAKTON ELEMENTARY SCHOOL PTA OAKTON OUTDOOR CLASSROOM 4,115.00 5275 PUBLIC FACILITIES Total 4,115.00 215 CDBG FUND Total 4,174.04 220 CDBG LOAN FUND 5280 CD LOAN 65535 METROPOLITAN APPRAISALS APPRAISAL 1720 GREY AVE 300.00 65535 LEAD INSPECTER USA LEAD ASSESSMENT 450.00 5280 CD LOAN Total 750.00 220 CDBG LOAN FUND Total 750.00 554 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 09.29.2015 225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 62605 IL DEPT OF COMMERCE & ECONOMIC OPPORTUNITY *RETURN OF GIGABIT GRANT 1,002,524.25 5300 ECON. DEVELOPMENT FUND Total 1,002,524.25 225 ECONOMIC DEVELOPMENT FUND Total 1,002,524.25 250 AFFORDABLE HOUSING FUND 5465 AFFORDABLE HOUSING 62490 GOSS & ASSOCIATES, INC.*HANDYMAN PROGRAM 3,359.58 62490 GOSS & ASSOCIATES, INC.HANDYMAN PROGRAM 2,047.73 5465 AFFORDABLE HOUSING Total 5,407.31 250 AFFORDABLE HOUSING FUND Total 5,407.31 300 WASHINGTON NATIONAL TIF FUND 5476 CAPITAL PROJ.-WASHINGTON TIF 62185 KANE, MCKENNA AND ASSOCIATES, INC.ANNUAL TIF REPORT PREPARATION 792.50 415959 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.SHERIDAN RD/CHICAGO AVE- ENGINEERING SERVICES 31,095.56 5476 CAPITAL PROJ.-WASHINGTON TIF Total 31,888.06 300 WASHINGTON NATIONAL TIF FUND Total 31,888.06 310 HOWARD-HARTREY TIF FUND 5500 HOWARD-HARTREY TIF DEBT SRVCE 62185 KANE, MCKENNA AND ASSOCIATES, INC.ANNUAL TIF REPORT PREPARATION 792.50 5500 HOWARD-HARTREY TIF DEBT SRVCE Total 792.50 310 HOWARD-HARTREY TIF FUND Total 792.50 315 SOUTHWEST TIF FUND 5540 SOUTHWEST TIF DEBT SERVIC 62185 KANE, MCKENNA AND ASSOCIATES, INC.ANNUAL TIF REPORT PREPARATION 792.50 5540 SOUTHWEST TIF DEBT SERVIC Total 792.50 315 SOUTHWEST TIF FUND Total 792.50 330 HOWARD-RIDGE TIF FUND 5860 HOWARD RIDGE TIF 56010 VON MEDVEY MANAGEMENT, LLC MONTHLY RENT FOR POLICE OUT POST-NOV 1,000.00 62185 KANE, MCKENNA AND ASSOCIATES, INC.ANNUAL TIF REPORT PREPARATION 792.50 64015 NICOR UTILITIES 113.01 5860 HOWARD RIDGE TIF Total 1,905.51 330 HOWARD-RIDGE TIF FUND Total 1,905.51 335 WEST EVANSTON TIF FUND 5870 WEST EVANSTON TIF 62185 KANE, MCKENNA AND ASSOCIATES, INC.ANNUAL TIF REPORT PREPARATION 792.50 5870 WEST EVANSTON TIF Total 792.50 335 WEST EVANSTON TIF FUND Total 792.50 415 CAPITAL IMPROVEMENTS FUND 4150 CAPITAL PROJECTS 415454 65515 CDS OFFICE TECHNOLOGIES PANASONIC EPD FIRE LAPTOPS 1,995.00 65515 HEARTLAND BUSINESS SYSTEMS CISCO HARDWARE SOFTWARE ROUTERS 27,925.99 4150 CAPITAL PROJECTS Total 29,920.99 4150 CAPITAL PROJECTS 416127 62145 SMITHGROUPJJR, INC.RFP 14-37, CHURCH STREET BOAT RAMP 978.31 415424 65502 CLAUSS BROTHERS, INC.BID #15-38, CLARK STREET BEACH BIRD SANCTUARY 4,400.91 65515 NATURE'S PERSPECTIVE LANDSCAPING *LANDSCAPING SERVICE-GIBBS-MORRISON CENTER 12,300.00 415864 65515 SCHROEDER & SCHROEDER INC 2015 50/50 SIDEWALK REPLACEMENT PROGRAM 187,170.30 65515 STANLEY CONSULTANTS INC.SHERIDAN RD SIGNAL MODERNIZATION 21,357.91 65515 SUPERIOR ROAD STRIPING INC PAVEMENT MARKING SERVICES 50,463.22 415177 65515 ENVIRONMENTAL SERVICES FIRM, INC.GROUND FLOOR CEILING TILE AND MASTIC 50.00 4150 CAPITAL PROJECTS Total 276,720.65 415 CAPITAL IMPROVEMENTS FUND Total 306,641.64 655 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 09.29.2015 420 SPECIAL ASSESSMENT FUND 6365 SPECIAL ASSESSMENT 65515 SCHROEDER & SCHROEDER INC 2014 ALLEY PAVING PROJECT BID 14-56 REMAINING FUNDS 15,189.55 6365 SPECIAL ASSESSMENT Total 15,189.55 420 SPECIAL ASSESSMENT FUND Total 15,189.55 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 53510 COOK COUNTY COLLECTOR *PARKING TAXES 110.00 62431 DUNBAR ARMORED ARMORED CAR SERVICES 5,657.50 64540 NEXTEL COMMUNICATION CHARGES 64.63 65095 OFFICE DEPOT OFFICE SUPPLIES 137.05 68205 VERIZON WIRELESS COMMUNICATION CHARGES 76.34 7005 PARKING SYSTEM MGT Total 6,045.52 7015 PARKING LOTS & METERS 64005 COMED UTILITIES 185.15 65070 DUNCAN PARKING TECHNOLOGIES, INC.MONTHLY AUTOTRAX FEE - BACK OFFICE AUGUST 2015 12,586.00 7015 PARKING LOTS & METERS Total 12,771.15 7025 CHURCH STREET GARAGE 53500 COOK COUNTY COLLECTOR *PARKING TAXES 1,541.00 62509 LIONHEART ENGINEERING P.C.ANNUAL SERVICE - BACK UP POWER GENERATOR (CHURCH)1,442.00 64505 CALL ONE COMMUNICATION CHARGES 1,069.73 7025 CHURCH STREET GARAGE Total 4,052.73 7036 SHERMAN GARAGE 53500 COOK COUNTY COLLECTOR *PARKING TAXES 2,066.00 62509 SEDGWICK, INC.ADMINISTRATIVE FEES-UNEMPLOYMENT INSURANCE 1,400.00 62509 LIONHEART ENGINEERING P.C.ANNUAL SERVICE - BACK UP POWER GENERATOR (SHERMAN)3,598.00 64505 AT & T COMMUNICATION CHARGES 157.60 64505 CALL ONE COMMUNICATION CHARGES 1,837.66 7036 SHERMAN GARAGE Total 9,059.26 7037 MAPLE GARAGE 53500 COOK COUNTY COLLECTOR *PARKING TAXES 1,458.00 53510 COOK COUNTY COLLECTOR *PARKING TAXES 459.00 64015 NICOR UTILITIES 84.61 64505 CALL ONE COMMUNICATION CHARGES 1,290.11 7037 MAPLE GARAGE Total 3,291.72 505 PARKING SYSTEM FUND Total 35,220.38 510 WATER FUND 7100 WATER GENERAL SUPPORT 56140 ILLINOIS DEPT OF REVENUE *SALES TAX AUGUST 2015 477.00 62210 ALLEGRA PRINT & IMAGING BANNER FOR STREETS ALIVE/GREEN LIVING FESTIVAL 135.00 62210 EVANSTON BLUE PRINT CO., INC.DISTRIBUTION WORK REPORTS 180.00 64505 BYTRONICS, INC., BASIN TECH CENTRE MONTHLY SUPPORT FOR DIG TRACK TICKETS 167.40 64505 BYTRONICS, INC., BASIN TECH CENTRE MONTHLY SUPPORT FOR DIGTRACK TICKETS 155.00 65095 OFFICE DEPOT OFFICE SUPPLIES 256.02 7100 WATER GENERAL SUPPORT Total 1,370.42 7105 PUMPING 64015 NICOR UTILITIES 27.71 64505 CALL ONE COMMUNICATION CHARGES 174.97 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02 7105 PUMPING Total 278.70 7110 FILTRATION 62465 EUROFINS EATON ANALYTICAL FY 2015 LABORATORY TESTING-ROUTINE COMPLIANCE 50.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02 65015 JCI JONES CHEMICALS, INC.LIQUID CHLORINE (BID 14-62)2,544.00 65015 KEY CHEMICAL, INC.HYDROFLUOROSILICIC ACID (BID 14-62)30,236.08 7110 FILTRATION Total 32,906.10 7115 DISTRIBUTION 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 65055 MID AMERICAN WATER OF WAUCONDA INC.2015 DISTRIBUTION SYSTEM MATERIALS (#14-06)4,373.00 7115 DISTRIBUTION Total 4,411.01 7120 WATER METER MAINTENANCE 65070 WATER RESOURCES WATER METER PURCHASE CONTRACT EXTENSION 2,268.57 7120 WATER METER MAINTENANCE Total 2,268.57 756 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 09.29.2015 7125 OTHER OPERATIONS 65080 MID AMERICAN WATER OF WAUCONDA INC.MJ VALVES (NOT OVERSIZED)3,673.00 65080 WATER PRODUCTS CO.TAPPING SLEEVES & VALVES 1,269.00 7125 OTHER OPERATIONS Total 4,942.00 510 WATER FUND Total 46,176.80 513 WATER DEPR IMPRV & EXTENSION FUND 7330 WATER FUND DEP, IMP, EXT 733092 62145 TANK INDUSTRY CONSULTANTS ENGINEERING SERVICES-STANDPIPE PAINTING (RFP 13-61)9,352.41 733092 65515 AMERICAN SUNCRAFT CO., INC.REPAIR & REPAINTING OF THE NORTH & SOUTH STANDPIPES 207,749.16 733104 65515 SHERIDAN PLUMBING AND SEWER WATER MAIN LINING - PITNER AVENUE 16,488.30 7330 WATER FUND DEP, IMP, EXT Total 233,589.87 513 WATER DEPR IMPRV & EXTENSION FUND Total 233,589.87 515 SEWER FUND 7400 SEWER MAINTENANCE 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 7400 SEWER MAINTENANCE Total 38.01 515 SEWER FUND Total 38.01 520 SOLID WASTE FUND 7685 REFUSE COLLECT & DISPOSAL 56155 ILLINOIS DEPT OF REVENUE *SALES TAX AUGUST 2015 124.00 62405 SOLID WASTE AGENCY NORTHERN COOK SWANCC SOLID WASTE FEES FOR FY2015 61,925.00 65625 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 7685 REFUSE COLLECT & DISPOSAL Total 62,087.01 7690 RESIDENTIAL RECYCLING COL 62415 COLLECTIVE RESOURCE INC.PILOT PROGRAM-COLLECTION OF PLASTIC BAG/FILM 88.00 64005 COMED UTILITIES 803.59 7690 RESIDENTIAL RECYCLING COL Total 891.59 520 SOLID WASTE FUND Total 62,978.60 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 64505 CALL ONE COMMUNICATION CHARGES 501.92 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 7705 GENERAL SUPPORT Total 539.93 7710 MAJOR MAINTENANCE 62315 UNITED PARCEL SERVICE SHIPPING 23.71 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 668.09 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 612.03 65015 CONTINENTAL RESEARCH CORP.SCORCH GUARD 255.89 65035 CITY WELDING SALES & SERVICE INC.WELDING GAS 129.45 65035 MANSFIELD OIL COMPANY 7000 GAL BIO DIESEL (B20)12,531.14 65035 MANSFIELD OIL COMPANY 7000 GALS DIESEL FUEL 14,001.30 65035 MANSFIELD OIL COMPANY 7996 GAL UNLEADED FUEL 14,782.29 65035 MANSFIELD OIL COMPANY 8000 GALS UNLEADED 22,524.49 65035 MID-TOWN PETROLEUM ACQUISITION LLC DBA:BULK OIL DELIVERY 1,686.33 65060 ATLAS BOBCAT, INC.#640 SPINDLE 193.49 65060 BIOTEK CORPORATION HAND SCRUB 278.79 65060 BUCK BROTHERS, INC.#435 CYLINDER REPLACEMENT 673.63 65060 BUCK BROTHERS, INC.RETURN PARTS -100.00 65060 CUMBERLAND SERVICENTER 2 SPEEDOMETER #718 & 720 1,090.24 65060 CUMBERLAND SERVICENTER 8 GAUGES 542.30 65060 CUMBERLAND SERVICENTER BRAKE SWITCH 38.92 65060 CUMBERLAND SERVICENTER DASH PANEL 315.36 65060 CUMBERLAND SERVICENTER SEAT HEIGHT VALVE 59.43 65060 CUMBERLAND SERVICENTER SWITCH 92.06 65060 CUMBERLAND SERVICENTER SWITCH-WORK BRAKE 123.55 65060 CUMBERLAND SERVICENTER VALVE AIR SEAT 59.43 65060 DOUGLAS TRUCK PARTS DIESEL FUEL ADDITIVE 150.00 65060 DOUGLAS TRUCK PARTS SWITCH PUSH BUTTON 235.68 65060 FREEWAY FORD TRUCK SALES BRACKET 192.74 65060 GROVER WELDING COMPANY #613 BUMPER AND FENDER REPAIR 1,792.50 65060 GROVER WELDING COMPANY WELDING REPAIR 120.00 65060 HAVEY COMMUNICATIONS INC.#12 SET UP 1,737.00 65060 HAVEY COMMUNICATIONS INC.#23 IDLE IGNITION OVER RIDE 287.80 65060 HAVEY COMMUNICATIONS INC.#25 CAR REMOVAL 1,816.00 65060 HAVEY COMMUNICATIONS INC.#76 NEW UPLIFT 5,000.75 65060 HAVEY COMMUNICATIONS INC.#82 UPLIFT 4,418.75 65060 HAVEY COMMUNICATIONS INC.#83 CAR SET-UP 4,418.75 857 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 09.29.2015 65060 HAVEY COMMUNICATIONS INC.#85 NEW UPLIFT 5,000.75 65060 HAVEY COMMUNICATIONS INC.CAR #26&79 SET UP 1,447.00 65060 HAVEY COMMUNICATIONS INC.EQUIPMENT FOR CAR #83 & 84 1,116.00 65060 HAVEY COMMUNICATIONS INC.SIREN/SWITCHING SYSTEM 1,045.00 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 3 BATTERIES 267.00 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 5 BATTERIES 973.96 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO AA/AAA BATTERIES 117.60 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERIES 35.88 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERY 78.08 65060 KUSSMAUL ELECTRONICS CO.SHORE CHARGER 562.25 65060 LEACH ENTERPRISES, INC.#658 BRAKE JOB 587.81 65060 LEACH ENTERPRISES, INC.#658 BRAKE PARTS 33.44 65060 LEACH ENTERPRISES, INC.4 WAY AIR VALVE 186.20 65060 LEACH ENTERPRISES, INC.AIR DRYER SPIN 399.11 65060 LEACH ENTERPRISES, INC.LEVELING VALVE 62.72 65060 LEACH ENTERPRISES, INC.NYLON TUBING 59.30 65060 LEACH ENTERPRISES, INC.RETURN PARTS -125.76 65060 MONROE TRUCK EQUIPMENT CABLE SHIFTERS 167.80 65060 MONROE TRUCK EQUIPMENT RETURN PARTS -125.46 65060 MONROE TRUCK EQUIPMENT RVC CABLE 85.38 65060 NORTH SHORE TOWING #315 TOW TO RUSH TRUCK 217.50 65060 NORTH SHORE TOWING #624 TOW TO RUSH 525.00 65060 NORTH SHORE TOWING #721 TO CUMBERLAND 612.50 65060 NORTH SHORE TOWING TOW #566 TO VERMEER 325.00 65060 SPRING ALIGN #323/324 AIR BAGS 461.62 65060 STANDARD EQUIPMENT COMPANY #954 HYDRAULIC TEMP REPAIRS 689.31 65060 STANDARD EQUIPMENT COMPANY 12 VOLT COIL 57.50 65060 STANDARD EQUIPMENT COMPANY CAN-LIFT ACTUATOR FOR REFUSE TRUCKS 2,057.95 65060 STANDARD EQUIPMENT COMPANY PARKER ELEMENT 360.28 65060 STANDARD EQUIPMENT COMPANY THREADED STUD 34.84 65060 VERMEER MIDWEST #563 JACK 85.18 65060 WHOLESALE DIRECT INC 50 WATT ROTATOR 95.48 65060 WHOLESALE DIRECT INC EMERGENCY LIGHTS 250.79 65060 ZARNOTH BRUSH WORKS, INC.STREET SWEEPER BROOMS...2,731.00 65060 GEIB INDUSTRIES, INC.HYDRAULIC HOSE 122.82 65060 BALTIC MARINE SERVICES, INC.#445 TRAILER REPAIRS 277.40 65060 BALTIC MARINE SERVICES, INC.#447 BATTERY REPAIRS 210.00 65060 TEREX UTILITIES, INC.#581 ANNUAL INSPECTIONS 450.00 65060 GLOBAL EMERGENCY PRODUCTS, INC.#321 ANNUAL PUMP TEST 2,016.66 65060 GLOBAL EMERGENCY PRODUCTS, INC.#322 PUMP PANEL REPAIRS 339.20 65060 GLOBAL EMERGENCY PRODUCTS, INC.CHROME FLANGE & LIGHT 128.55 65060 GLOBAL EMERGENCY PRODUCTS, INC.CLAMPS 104.39 65060 GLOBAL EMERGENCY PRODUCTS, INC.SHOCK ABSORBER 526.93 65060 RVM ENTERPRISES #668 HYDRAULIC HOSE 233.06 65060 RVM ENTERPRISES HYDRAULIC HOSE 425.50 65060 BILL'S AUTO & TRUCK REPAIR #450 WINDOW REPLACEMENT 920.99 65060 BILL'S AUTO & TRUCK REPAIR #504 ENTRY DOOR MOTOR 884.78 65060 CARQUEST EVANSTON #137 ALTERNATOR 177.59 65060 CARQUEST EVANSTON #137 BEARINGS 61.30 65060 CARQUEST EVANSTON #159 STARTER 131.51 65060 CARQUEST EVANSTON #524 OIL SEAL 87.98 65060 CARQUEST EVANSTON #810 FRONT BRAKES 119.57 65060 CARQUEST EVANSTON #810 REAR PADS 23.39 65060 CARQUEST EVANSTON #910 GENERATOR SERVICE 32.24 65060 CARQUEST EVANSTON 810 REAR ROTOR 68.58 65060 CARQUEST EVANSTON ALTERNATOR 177.59 65060 CARQUEST EVANSTON BRAKE PAD 106.87 65060 CARQUEST EVANSTON HYDRAULIC FILTER 7.39 65060 CARQUEST EVANSTON MINIATURE LAMP 8.30 65060 GOLF MILL FORD #108 REPLACE BLOWER MOTOR 329.33 65060 GOLF MILL FORD #24 TRANS REPAIRS 2,912.03 65060 GOLF MILL FORD #524 REPLACE EGR COOLER 490.91 65060 GOLF MILL FORD #619 P/S HOSE 79.10 65060 GOLF MILL FORD #83 HUB CAPS 194.04 65060 GOLF MILL FORD #917 RUNNING BOARDS 285.72 65060 CITY LIMITS HARLEY-DAVIDSON OIL 17.00 65060 R.N.O.W., INC.THROTTLE ADVANCE SWITCH 139.98 65060 R.N.O.W., INC.VALVE 238.14 65060 R.N.O.W., INC.WINCH CABLE 1,104.81 65060 SUBURBAN ACCENTS, INC.CITY LOGOS 35.00 65060 ORLANDO AUTO TOP #44 DOOR PANEL REPAIR 275.00 65060 ORLANDO AUTO TOP #67 SEAT DOOR PANEL REPAIRED 550.00 65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.BODY REPAIRS #917 2,971.18 65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.BODY REPAIRS TO #513 1,995.53 65060 CHICAGO PARTS & SOUND, LLC #524 BRAKE JOB 610.64 65060 CHICAGO PARTS & SOUND, LLC FILTERS 437.82 65060 ADVANCED PROCLEAN INC.POWER WASHING 1,726.10 65060 AMERICAN WELDING & GAS WELDING CABLE 133.98 65060 APC STORES, INC.#137 BRAKE JOB 324.95 65060 APC STORES, INC.#137 FILTERS/BELTS 41.84 65060 APC STORES, INC.#137 TENSIONER 77.78 958 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 09.29.2015 65060 APC STORES, INC.#737 TRANS FILTER 10.01 65060 APC STORES, INC.#920 FILTERS 150.32 65060 APC STORES, INC.10 W 30 OIL 37.08 65060 APC STORES, INC.5 W 40 OIL IN DRUM 1,313.69 65060 APC STORES, INC.5 W 40 OIL QTRS.56.28 65060 APC STORES, INC.AIR FILTER 93.93 65060 APC STORES, INC.BRAKE PADS 129.67 65060 APC STORES, INC.CERAMIC PADS 119.97 65060 APC STORES, INC.FUEL FILTER 136.92 65060 APC STORES, INC.HALOGEN BULBS 31.92 65060 APC STORES, INC.HORN 40.36 65060 APC STORES, INC.HOSE CONNECTORS 47.45 65060 APC STORES, INC.HYDRAULIC FITTINGS 457.14 65060 APC STORES, INC.MULTIPLE FILTERS 498.60 65060 APC STORES, INC.OIL FILTER 66.11 65060 APC STORES, INC.OIL SEAL 77.38 65060 APC STORES, INC.RETURN: CERAMIC W/ HARDWARE -41.69 65060 THE CHEVROLET EXCHANGE #45 REPLACE O2 SENSOR 285.56 65060 THE CHEVROLET EXCHANGE BRAKE ROTORS 351.00 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #315 COOLING SYSTEM REPAIR 188.10 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #577 COOLANT SENSOR 499.42 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #737 EXHAUST PIPE 177.54 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #920 FILTERS (TMA)463.14 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC CLAMPS 32.67 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC CRANKCASE BREATHER 243.05 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC EXHAUST PIPE 92.30 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC HOT FLAG 239.38 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC LIGHT 127.40 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC SWITCH 24.40 65065 WENTWORTH TIRE SERVICE 12 NEW TIRES 3,196.02 65065 WENTWORTH TIRE SERVICE 3 RECAP TIRES 498.49 65065 WENTWORTH TIRE SERVICE 6 NEW TIRES 2,185.44 65065 WENTWORTH TIRE SERVICE 8 NEW TIRES 3,693.12 65065 WENTWORTH TIRE SERVICE RECAP TIRES 430.50 65065 WENTWORTH TIRE SERVICE REPAIR TIRES 547.00 65065 WENTWORTH TIRE SERVICE TIRE SERVICE 442.00 65070 OFFICE DEPOT OFFICE SUPPLIES 2,130.34 65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 116.50 7710 MAJOR MAINTENANCE Total 153,031.88 600 FLEET SERVICES FUND Total 153,571.81 601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 62375 UNITED RENTALS ROLLER RENTAL FOR STREET DEPT.2,567.30 7780 VEHICLE REPLACEMENTS Total 2,567.30 601 EQUIPMENT REPLACEMENT FUND Total 2,567.30 605 INSURANCE FUND 7801 EMPLOYEE BENEFITS 66054 SENIORS CHOICE SENIOR CHOICE INSURANCE MONTHLY INVOICE 2,255.43 7801 EMPLOYEE BENEFITS Total 2,255.43 605 INSURANCE FUND Total 2,255.43 Grand Total 2,303,505.23 1059 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 09.29.2015 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT INSURANCE VARIOUS VARIOUS CASUALTY LOSS 35,699.32 VARIOUS VARIOUS WORKERS COMP 198,100.40 VARIOUS VARIOUS CASUALTY LOSS 6,675.24 VARIOUS VARIOUS WORKERS COMP 12,634.66 253,109.62 SEWER 7555.68305 IEPA LOAN DISBURSEMENT SEWER FUND 171,173.91 171,173.91 VARIOUS VARIOUS TWIN EAGLE NATURAL GAS -JULY, 2015 15,653.97 15,653.97 439,937.50 Grand Total 2,743,442.73 PREPARED BY DATE APPROVED BY DATE 1160 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.13.2015 100 GENERAL FUND 100 GENERAL SUPPORT 10260 CITY OF EVANSTON PETTY CASH PETTY CASH 424.99 10290 CITY OF EVANSTON - PETTY CASH PETTY CASH: RECREATION-LEVY 400.00 10290 CITY OF EVANSTON - PETTY CASH PETTY CASH: RECREATION 571.02 21639 EYE MED VISION CARE EYE MED MONTHLY INVOICE 3,055.62 21640 METLIFE SMALL BUSINESS CENTER DENTAL INSURANCE PREMIUM 20,315.76 21640 GUARDIAN DENTAL INSURANCE PREMIUM 14,976.85 21650 NATIONAL GUARDIAN LIFE INSURANCE CO.NGL INSURANCE-MONTHLY INVOICE 249.85 22730 BANK OF AMERICA *PURCHASING CARD #4355-AUG 2015 175,657.66 41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS-CASE # 13-33613 939.00 100 GENERAL SUPPORT Total 216,590.75 1400 CITY CLERK 65095 OFFICE DEPOT OFFICE SUPPLIES 242.66 1400 CITY CLERK Total 242.66 1505 CITY MANAGER 62280 FEDERAL EXPRESS CORP.*SHIPPING 121.87 64540 AT & T MOBILITY *COMMUNICATION CHARGES 162.93 65095 OFFICE DEPOT OFFICE SUPPLIES 2.14 1505 CITY MANAGER Total 286.94 1510 PUBLIC INFORMATION 62205 ALLEGRA PRINT & IMAGING PRINTING CARDS/ENV FOR MANAGER'S OFFICE 376.00 62205 ALLEGRA PRINT & IMAGING PRINTING PROPERTY MAINT DOOR HANGERS 203.00 62205 ON TRACK FULFILLMENT INC.GA POSTCARD MAILING ENGLISH/SPANISH 250.00 62205 QUARTET COPIES PRINTING AGE FRIENDLY BROCHURE 197.20 62205 QUARTET COPIES PRINTING ZOMBIE SCRAMBLE POSTERS 37.40 62205 MULTILINGUAL CONNECTIONS LLC ENEWS SPANISH TRANSLATION 117.18 62210 EVANSTON ROUNDTABLE LLC AD FOR LATINO RESOURCES 456.00 62458 QUARTET COPIES PRINTING POLICE CARDS AND LEVY CENTER PACKET 290.70 1510 PUBLIC INFORMATION Total 1,927.48 1580 COMMUNITY ARTS 66040 EVANSTON SYMPHONY ORCHESTRA HOLIDAY CONCERT SUPPORT 890.00 66040 ON TRACK FULFILLMENT INC.ART EXHIBIT POSTCARD MAILING 105.00 1580 COMMUNITY ARTS Total 995.00 1705 LEGAL ADMINISTRATION 62345 FEDERAL EXPRESS CORP.SHIPPING 33.67 62509 SUSAN D BRUNNER HEARING OFFICER 1,960.00 62509 JEFFREY D. GREENSPAN HEARING OFFICER 1,590.00 62509 LAW OFFICE OF MITCHELL C. EX HEARING OFFICER 1,980.00 65010 WEST GROUP PAYMENT CTR MONTHLY LEGAL SUBSCRIPTION 115.00 1705 LEGAL ADMINISTRATION Total 5,678.67 1910 FINANCE DIVISION - REVENUE 65095 OFFICE DEPOT OFFICE SUPPLIES 59.89 1910 FINANCE DIVISION - REVENUE Total 59.89 1920 FINANCE DIVISION - ACCOUNTING 62110 BAKER TILLY VIRCHOW KRAUSE, LLP AUDIT AND CAFR PREPARATION FEE 47,220.00 62185 ACCOUNTEMPS ACCOUNTING SERVICES 2,572.60 62185 ACCOUNTEMPS COLLECTION COORD 2,243.52 62280 FEDERAL EXPRESS CORP.SHIPPING 153.92 1920 FINANCE DIVISION - ACCOUNTING Total 52,190.04 1929 HUMAN RESOURCE DIVISION 62160 ILLINOIS STATE POLICE BACKGROUND CHECKS-POLICE-AUG 2015 500.00 62160 TRANS UNION CORP TRANS UNION BASIC FEE-EMPLOYEE TESTING 60.00 62160 THEODORE POLYGRAPH SERVICE, INC.THEODORE POLYGRAPH-POLICE 150.00 62274 STANDARD & ASSOCIATES, INC.TESTING-POLICE 1,512.72 65010 QUARTET COPIES RECRUITMENT-FIRE 132.40 65125 MALTI JETHANI REIMBURSEMENT: WELLNESS EVENT 317.40 1929 HUMAN RESOURCE DIVISION Total 2,672.52 1932 INFORMATION TECHNOLOGY DIVI. 62175 IRON MOUNTAIN OSDP OFFSITE DATA STORAGE 606.23 62250 SMS SYSTEMS MAINTENANCE SERVICES, INC.COMPUTER HARDWARE MAINTENANCE 485.80 62295 JOSE L CALDERON REIMBURSEMENT: PTI CIO SUMMIT 764.44 64505 TYCO INTEGRATED SECURITY LLC QUARTERLY FIRE ALARM SERVICES 2,432.39 64505 AT & T COMMUNICATION CHARGES 71.88 64505 CALL ONE COMMUNICATION CHARGES 6,215.68 65555 AT&T DATA COMM WIRELESS ACCESS POINTS SHERMAN GARAGE VIDEO 5,493.75 65615 A & R SHARED SERVICE CENTER COMMUNICATION CHARGES 450.00 1932 INFORMATION TECHNOLOGY DIVI. Total 16,520.17 1941 PARKING ENFORCEMENT & TICKETS 52505 CANNON, DOUGLAS *REFUND: PARKING TICKET 286.25 52530 CANNON, DOUGLAS *REFUND: PARKING TICKET 125.00 65095 OFFICE DEPOT OFFICE SUPPLIES -34.29 1941 PARKING ENFORCEMENT & TICKETS Total 376.96 161 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.13.2015 2126 BUILDING INSPECTION SERVICES 52080 WHOLE FOODS MARKET MIDWEST OFFICE REFUND: BUILDING PERMIT 3,118.22 52120 YOAV SHARON REFUND: HEATING VENT A/C PERMIT 52.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 450.00 2126 BUILDING INSPECTION SERVICES Total 3,620.22 2128 EMERGENCY SOLUTIONS GRANT 67110 CONNECTIONS FOR THE HOMELESS *2015 ESG GRANT 10,823.90 2128 EMERGENCY SOLUTIONS GRANT Total 10,823.90 2205 POLICE ADMINISTRATION 62210 MSF GRAPHICS, INC.PRINTING 812.46 62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 9,131.94 62272 NORTHERN ILLINOIS POLICE ALARM SYSTEM LANGUAGE LINE 45.60 62272 WEST GROUP PAYMENT CTR INFORMATION CHARGES 310.91 62272 WILD CROW COMMUNICATION, INC DEPLOYMENT MEETING 225.00 62490 QUEHL, PATRICE VICTIM SERVICES-PROJECT 139.52 64005 COMED UTILITIES 204.38 64005 COMED UTILITIES AUGUST 2015 207.53 64015 NICOR UTILITIES 154.28 65095 STEVENS, ROBERT REAR DOOR JAM DAMAGE 878.44 2205 POLICE ADMINISTRATION Total 12,110.06 2210 PATROL OPERATIONS 62240 EVANSTON CAR WASH & DETAIL CENTER CAR WASHES 158.09 62295 JOSEPH BUSH MEALS-SUPERVISION OF POLICE PERSONNEL 150.00 62490 EVANSTON FUNERAL & CREMATION BODY REMOVAL 600.00 62490 LAUNDRY WORLD PRISONER BLANKETS 259.00 65020 VCG UNIFORM UNIFORMS 45.00 65085 CDS OFFICE TECHNOLOGIES ANTENNAS 900.00 65085 TASER INTERNATIONAL 15' TASER CARTRIDGE 2,470.66 65125 SAFARILAND, LLC TRANSPORT HOODS 324.59 65125 BEST TECHNOLOGY SYSTEMS, INC.RANGE CLEANING 3,857.50 2210 PATROL OPERATIONS Total 8,764.84 2215 CRIMINAL INVESTIGATION 65095 CLAIMFOX CRIMINAL RESEARCH HOURS 48.15 2215 CRIMINAL INVESTIGATION Total 48.15 2240 POLICE RECORDS 65095 OFFICE DEPOT OFFICE SUPPLIES-BINDER 6.99 65095 OFFICE DEPOT OFFICE SUPPLIES-ENVELOPES 98.37 65095 OFFICE DEPOT OFFICE SUPPLIES-FILE SORTER 12.23 65095 OFFICE DEPOT OFFICE SUPPLIES-JACKET 51.99 65095 OFFICE DEPOT OFFICE SUPPLIES-LETTER OPENER 2.08 65095 OFFICE DEPOT OFFICE SUPPLIES-MARKERS 47.86 65095 OFFICE DEPOT OFFICE SUPPLIES-RUBBER BANDS 66.95 65095 OFFICE DEPOT OFFICE SUPPLIES-SHEETS/FOLDERS 63.40 65095 OFFICE DEPOT OFFICE SUPPLIES-TAPE CLIPS 77.37 65095 OFFICE DEPOT OFFICE SUPPLIES-TRAY 11.96 2240 POLICE RECORDS Total 439.20 2250 SERVICE DESK 62425 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 364.00 2250 SERVICE DESK Total 364.00 2251 311 CENTER 64505 AT & T *311 SERVICE 400.05 2251 311 CENTER Total 400.05 2260 OFFICE OF ADMINISTRATION 62295 TANYA JENKINS TRAINING-CPTED 240.00 62295 PARROTT, JASON S MEALS-FORCE SCIENCE 75.00 62295 BARNES, ARETHA MEALS-FORCE SCIENCE 75.00 62295 VIRANI, AMIN MEALS-ET SCHOOL 150.00 62295 KOSTE, DAGMARA MEALS-ET SCHOOL 150.00 62295 SCOTT SOPHIER MEALS-SUPERVISION SCHOOL 150.00 62295 N. U. CENTER FOR PUBLIC SAFTEY TRAINING-SUPERVISOR SCHOOL 900.00 62295 N. U. CENTER FOR PUBLIC SAFTEY TRAINING-SUPERVISOR SCHOOL 900.00 62295 EWA BONISLAWSKI MEALS-40 HOUR LAW REVIEW 75.00 64545 COMCAST CABLE COMMUNICATION CHARGES 48.42 2260 OFFICE OF ADMINISTRATION Total 2,763.42 2270 TRAFFIC BUREAU 62490 NORTH SHORE TOWING TOW & HOOK/DISREGARD 1,315.00 65125 JOEL HADLEY REFUND: TOW 225.00 2270 TRAFFIC BUREAU Total 1,540.00 2280 ANIMAL CONTROL 62225 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 52.76 62272 MCCORMICK ANIMAL HOSPITAL INJURED WILD LIFE RABIES TESTING 248.00 64015 NICOR UTILITIES AUGUST 2015 251.93 64015 NICOR ADVANCED ENERGY 8D05ND LOT BACK 148.25 64015 NICOR ADVANCED ENERGY NATURAL GAS 8D05ND 178.61 2280 ANIMAL CONTROL Total 879.55 262 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.13.2015 2285 PROBLEM SOLVING TEAM 65020 CHIEF SUPPLY CORPORATION PST BADGES 640.00 2285 PROBLEM SOLVING TEAM Total 640.00 2305 FIRE MGT & SUPPORT 62270 HEALTH ENDEAVORS, S.C.MEDICAL EVALUATIONS 511.00 62518 KC FITNESS SERVICE EQUIPMENT REPAIR 140.00 64015 NICOR UTILITIES 829.97 65020 TODAY'S UNIFORMS INC.UNIFORMS 6,683.49 65095 OFFICE DEPOT OFFICE SUPPLIES 196.42 2305 FIRE MGT & SUPPORT Total 8,360.88 2310 FIRE PREVENTION 52135 OFFICE EXPRESS ALARM BILLING SUPPLIES 1,370.00 62210 MINUTEMAN PRESS OPEN HOUSE MATERIAL 129.07 65095 ILLINOIS PAPER COMPANY COPY PAPER 434.20 2310 FIRE PREVENTION Total 1,933.27 2315 FIRE SUPPRESSION 62295 PAUL J. POLEP REIMBURSEMENT: IFSI TRAINING CLASSES 662.00 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING 350.00 62295 SEAN E. MALLOY REIMBURSEMENT: CONTINUING EDUCATION 379.00 62295 DJS SCUBA LOCKER, INC.TRAINING 4,010.00 62430 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 1,878.57 62509 DJS SCUBA LOCKER, INC.WATER RESCUE SERVICE 545.67 62522 AIR ONE EQUIPMENT BREATHING AIR REPAIR 456.00 65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 694.60 65085 W S DARLEY & CO REPAIR PARTS 44.05 2315 FIRE SUPPRESSION Total 9,019.89 2435 FOOD AND ENVIRONMENTAL HEALTH 62210 ALLEGRA PRINT & IMAGING ENVELOPES 379.00 62477 QUICKSERIES PUBLISHING INC.STAFF GUIDEBOOKS 464.10 65095 OFFICE DEPOT OFFICE SUPPLIES 106.79 2435 FOOD AND ENVIRONMENTAL HEALTH Total 949.89 2610 MUNICIPAL SERVICE CENTER 62430 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 4,352.04 62440 RAYNOR DOOR COMPANY OVERHEAD DOOR MAINTENANCE SERVICE CENTER 179.40 62518 ALARM DETECTION SYSTEMS, INC.INSTALLATION OF BURGLAR ALARM 53.63 64015 NICOR UTILITIES 489.60 65020 RELIABLE HIGH PERFORMANCE PRODUCTS, INC.RAINGEAR 486.40 65050 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES-SERVICE CENTER 296.31 65090 CINTAS CORPORATION #2 FIRST AID- SERVICE CENTER 161.34 65095 DEPENDABLE FIRE EQUIPMENT INC.FIRE EXTINGUISHERS INSPECTION 482.50 2610 MUNICIPAL SERVICE CENTER Total 6,501.22 2640 TRAF. SIG. & ST. LIGHT. MAINT 64008 MC SQUARED ENERGY UTILITIES 38.83 2640 TRAF. SIG. & ST. LIGHT. MAINT Total 38.83 2655 PARKS & FORESTRY MAINT. & OPER. 62195 JOHN DEERE LANDSCAPES, INC. / LESCO CREDIT FOR SALES TAX FOR INVOICE 71612642 -515.19 62195 JOHN DEERE LANDSCAPES, INC. / LESCO SEED LOT 6,239.49 62195 LANDSCAPE CONCEPTS MANAGEMENT, INC.2015 GREEN BAY ROAD LANDSCAPE MAINTENANCE (BID #15-10)1,898.00 62195 LANDSCAPE CONCEPTS MANAGEMENT, INC.CALLAN AVE. STREETSCAPE LANDSCAPE MAINTENANCE 311.25 62199 LURVEY LANDSCAPE SUPPLY CHURCH AND DODGE CONTAINER 484.00 62199 LURVEY LANDSCAPE SUPPLY ROSE GARDEN CHURCH AND DODGE PLANTS 179.40 62199 NATIONAL AWARD SERVICES CUSTOM BRONZE PLAQUE 391.00 62385 SAVATREE ONE ELM TREE 2,100.00 62385 SUNRISE TREE SERVICE INC EMERALD ASH BORER CONTROL (TREE-AGE)320.00 62385 THE MULCH CENTER PLAYGROUND SAFETY SURFACING 13,360.00 65005 BEAVER CREEK NURSERY GINKGO BILOBA 1,896.50 65005 CLESEN WHOLESALE CIVIC AND OTHER POTS 355.65 65005 CLESEN WHOLESALE FLEETWOOD PLANTS 58.50 65005 CLESEN WHOLESALE FOUNTAIN SQUARE PLANTS 34.65 65005 CLESEN WHOLESALE HOWARD/CHICAGO PERENNIALS 155.25 65005 CLESEN WHOLESALE LANDSCAPING 35.85 65005 CLESEN WHOLESALE POTS FALL& WINTER 662.25 65015 CERTIFIED LABORATORIES STING-X AEROSOL 760.51 65055 NATIONAL AWARD SERVICES PLASTIC PLATE 100.00 2655 PARKS & FORESTRY MAINT. & OPER. Total 28,827.11 2665 STREETS AND SANITATION ADMINIS 65625 COMPASS COM SOFTWARE AVL MONTHLY SERVICE CHARGE 1,973.40 2665 STREETS AND SANITATION ADMINIS Total 1,973.40 2670 STREET AND ALLEY MAINTENANCE 65115 TRAFFIC CONTROL & PROTECTION, INC.TRAFFIC CONTROL SIGNS 535.00 2670 STREET AND ALLEY MAINTENANCE Total 535.00 2677 FACILITIES 62225 CARRIER CORPORATION CHILLER REPAIR 2,000.00 62225 MARK VEND COMPANY VENDING SERVICE 308.95 363 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.13.2015 62225 DUSTCATCHERS, INC.FLOOR MAT SERVICE 189.00 62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 14,009.73 65050 PATTEN INDUSTRIES CHILLER REPAIR 2,102.76 65050 SERVICEMASTER CLEANING SERVICES 1,475.00 65050 SIMPLEX GRINNELL FIRE ALARM TEST 5,550.00 65050 AMERICAN BUILDING SERVICES HINGES 143.55 2677 FACILITIES Total 25,778.99 3010 REC. BUSINESS & FISCAL MGMT 65095 OFFICE DEPOT OFFICE SUPPLIES 364.11 3010 REC. BUSINESS & FISCAL MGMT Total 364.11 3020 REC GENERAL SUPPORT 62490 BENNISONS BAKERIES MARKET VENDER LINK REIMBURSEMENT 33.00 62490 TUSCAN HEN FOODS, LLC MARKET VENDER LINK REIMBURSEMENT 38.00 62490 FROSTY PRODUCTION MARKET VENDER LINK REIMBURSEMENT 249.00 62490 THE CHEESE PEOPLE MARKET VENDER LINK REIMBURSEMENT 73.00 62490 AMAZING KALE BURGER, INC.MARKET VENDER LINK REIMBURSEMENT 25.00 62490 SAFE HARBOR INVESTMENT HOLDINGS MARKET VENDER LINK REIMBURSEMENT 29.00 62490 JON FIRST MARKET VENDER LINK REIMBURSEMENT 494.00 62490 TERESA'S FRUIT AND HERBS MARKET VENDER LINK REIMBURSEMENT 78.00 62490 LAKE BREEZE ORGANICS MARKET VENDER LINK REIMBURSEMENT 182.00 62490 LYON'S FARM MARKET VENDER LINK REIMBURSEMENT 92.00 62490 HENRY'S FARM MARKET VENDER LINK REIMBURSEMENT 226.00 62490 K & K FARM'S MARKET VENDER LINK REIMBURSEMENT 258.00 62490 ED GAST MARKET VENDER LINK REIMBURSEMENT 213.00 62490 ELKO'S PRODUCE AND GREENHOUSE MARKET VENDER LINK REIMBURSEMENT 53.00 62490 J.W. MORLOCK AND GIRLS MARKET VENDER LINK REIMBURSEMENT 44.00 62490 GENEVA LAKES PRODUCE MARKET VENDER LINK REIMBURSEMENT 168.00 62490 M AND D FARMS MARKET VENDER LINK REIMBURSEMENT 132.00 62490 NOFFKE FAMILY FARM MARKET VENDER LINK REIMBURSEMENT 50.00 62490 NICHOLS FARM & ORCHARD MARKET VENDER LINK REIMBURSEMENT 118.00 62490 ZELDENRUST FARM MARKET VENDER LINK REIMBURSEMENT 252.00 62490 K.V. STOVER AND SON MARKET VENDER LINK REIMBURSEMENT 521.00 62490 ORGANIC PASTURES MARKET VENDER LINK REIMBURSEMENT 105.00 62490 SMITS FARMS MARKET VENDER LINK REIMBURSEMENT 43.00 62490 GREEN ACRES MARKET VENDER LINK REIMBURSEMENT 58.00 62490 SWEETY PIES BAKERY CAKERY CAFE, LLC MARKET VENDER LINK REIMBURSEMENT 50.00 62490 RIVER VALLEY RANCH MARKET VENDER LINK REIMBURSEMENT 203.00 62490 ENDLESS GREENS MARKET VENDER LINK REIMBURSEMENT 40.00 3020 REC GENERAL SUPPORT Total 3,827.00 3025 PARK UTILITIES 64005 COMED UTILITIES 1,416.86 64005 MC SQUARED ENERGY UTILITIES 1,696.54 64015 NICOR UTILITIES 74.33 3025 PARK UTILITIES Total 3,187.73 3030 CROWN COMMUNITY CENTER 64005 MC SQUARED ENERGY UTILITIES 3,426.96 64015 NICOR UTILITIES 92.24 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 517.56 3030 CROWN COMMUNITY CENTER Total 4,036.76 3035 CHANDLER COMMUNITY CENTER 62375 EVANSTON TOWNSHIP HIGH SCHOOL TENNIS COURT RENTALS 205.00 62505 E-TOWN TENNIS YOUTH & ADULT TENNIS INSTRUCTION 2015 5,765.20 62507 ALLTOWN BUS SERVICE INC.CAMP FIELD TRIP 829.51 62518 TYCO INTEGRATED SECURITY LLC REPAIR OF ALARM BATTERIES 303.58 64005 MC SQUARED ENERGY UTILITIES 1,909.94 64015 NICOR UTILITIES 126.42 3035 CHANDLER COMMUNITY CENTER Total 9,139.65 3040 FLEETWOOD JOURDAIN COM CT 62225 AGUIRRE, NICHOLIA TATER TOT THEATRE DIRECTOR 507.00 62225 SUPERIOR INDUSTRIAL SUPPLY CUSTODIAL SUPPLY 409.67 62225 GILLESPIE, WILL CLEANING FISH TANK 150.00 62225 SHANNON, ELDRIDGE TATER TOT PRODUCTION 200.00 62225 DUPONT, DAVID J.HARMONICA PLAYER 150.00 62225 JESSICA FORELLA STAGE PROPS AND LIGHTING SUPERVISOR 275.00 64005 MC SQUARED ENERGY UTILITIES 4,010.60 64015 NICOR UTILITIES 158.71 3040 FLEETWOOD JOURDAIN COM CT Total 5,860.98 3050 RECREATION OUTREACH PROGRAM 62490 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 43.00 62490 HENRICHSEN FIRE & SAFETY SERVICE FIRE EXTINGUISHER-LOVELACE 24.23 62509 MORAGNE, STACEY *COMMUNITY VIOLENCE OUTREACH 588.75 62509 HUSAIN, MIRZA *COMMUNITY VIOLENCE OUTREACH 2,350.00 62509 KEVIN SPARKMON GUARD AND SECURITY SERVICES 495.00 3050 RECREATION OUTREACH PROGRAM Total 3,500.98 3055 LEVY CENTER SENIOR SERVICES 61062 KEVIN SPARKMON GUARD AND SECURITY SERVICES 120.00 62205 QUARTET COPIES PRINTING POLICE CARDS AND LEVY CENTER PACKET 255.00 464 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.13.2015 62210 ALLEGRA PRINT & IMAGING PRINTING OF BIMONTHLY NEWSLETTER 619.00 62245 FOLDING PARTITION SERVICES REPAIR FOLDING PARTITION IN LINDEN ROOM 550.00 62245 CHEMCRAFT INDUSTRIES, INC.PARTS FOR KAIVAC REPAIR 283.00 62490 LEVY SENIOR CENTER FOUNDATION LSCF FUNDRAISER 8,433.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 44.94 62495 ANDERSON PEST CONTROL MONTHLY PEST SERVICE 55.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 15.00 62505 KOPPEL, SOL D.SENIOR BRIDGE CLASSES 300.00 62695 303 TAXI REIMBURSEMENT 6,522.00 64005 MC SQUARED ENERGY UTILITIES 6,534.38 64015 NICOR UTILITIES 212.64 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 32.56 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 615.82 65095 OFFICE DEPOT OFFICE SUPPLIES 413.35 65110 MOBILE MINI, INC.MONTHLY STORAGE POD RENTAL 111.58 65110 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 194.83 3055 LEVY CENTER SENIOR SERVICES Total 25,312.10 3080 BEACHES 64005 MC SQUARED ENERGY UTILITIES 159.80 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 710.46 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 301.46 65045 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 43.00 3080 BEACHES Total 1,214.72 3095 CROWN ICE RINK 62245 JORSON & CARLSON ICE BLADES CLEANED AND SHARPENED 35.49 62490 ALLTOWN BUS SERVICE INC.FIELD TRIP ATCHER ISLAND 747.00 62490 ALLTOWN BUS SERVICE INC.FIELD TRIP CLARK ST. BEACH 342.00 62508 LEVI, SHANNON ADULT BROOMBALL SCORE KEEPER 45.00 62508 CHAVANNES, SEBASTIEN ADULT BROOMBALL REFEREE 180.00 62508 SHAWN PFEIFFER ADULT BROOMBALL REFEREE 105.00 62508 MATTHEW LEVI ADULT BROOMBALL REFEREE 105.00 64005 MC SQUARED ENERGY UTILITIES 10,280.89 64015 NICOR UTILITIES 276.71 65095 ILLINOIS PAPER COMPANY OFFICE PAPER 261.21 3095 CROWN ICE RINK Total 12,378.30 3100 SPORTS LEAGUES 65110 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 50.00 65110 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 35.00 65110 HENRICHSEN FIRE & SAFETY REPAIR FIRE EXTINGUISHER-JAMES PARK 87.26 3100 SPORTS LEAGUES Total 172.26 3105 AQUATIC CAMP 65110 NORTHERN LAKE SAILBOATS BOOM ASSEMBLY - BOAT REPAIR 486.00 3105 AQUATIC CAMP Total 486.00 3215 YOUTH ENGAGEMENT DIVISION 62490 MCGAW YMCA MSYEP EMPLOYER REIMBURSEMENT 1,869.00 62490 ACTORS GYMNASIUM, INC MSYEP EMPLOYER REIMBURSEMENT 3,000.00 62490 L&J'S ENTERPRISES CAFE MSYEP EMPLOYER REIMBURSEMENT 1,100.00 62490 TOM TULLY REIMBURSEMENT 829.42 62490 T.E. AND COMPANY MSYEP EMPLOYER REIMBURSEMENT 4,016.00 3215 YOUTH ENGAGEMENT DIVISION Total 10,814.42 3605 ECOLOGY CENTER 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 44.00 64005 MC SQUARED ENERGY UTILITIES 527.00 65040 LAPORT INC JANITORIAL SUPPLIES 59.28 65095 OFFICE DEPOT OFFICE SUPPLIES 59.23 3605 ECOLOGY CENTER Total 689.51 3610 ECO-QUEST DAY CAMP 65110 HENRICHSEN FIRE & SAFETY NEW FIRE EXTINGUISHER-FOG HOUSE 195.66 3610 ECO-QUEST DAY CAMP Total 195.66 3710 NOYES CULTURAL ARTS CENTER 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 39.14 64005 MC SQUARED ENERGY UTILITIES 2,135.95 64015 NICOR UTILITIES 152.41 3710 NOYES CULTURAL ARTS CENTER Total 2,327.50 3720 CULTURAL ARTS PROGRAMS 62490 FEDERAL EXPRESS CORP.SHIPPING 59.79 62507 ALLTOWN BUS SERVICE INC.FIELD TRIP 228.00 62511 MARCELA SILVITA DIAZ BROWN DANCE INSTRUCTOR 100.00 62511 FRANCE YOLI JOSEPH EMCEEING THE MUSIC FOR ART FESTIVAL 100.00 3720 CULTURAL ARTS PROGRAMS Total 487.79 3806 CIVIC CENTER SERVICES 64005 COMED UTILITIES 276.14 64015 NICOR UTILITIES 226.71 3806 CIVIC CENTER SERVICES Total 502.85 565 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.13.2015 100 GENERAL FUND Total 508,351.27 175 GENERAL ASSISTANCE FUND 4605 GENERAL ASSISTANCE ADMIN 62380 XEROX CORPORATION COPY MACHINE CHARGES 577.22 65095 OFFICE DEPOT OFFICE SUPPLIES 19.32 4605 GENERAL ASSISTANCE ADMIN Total 596.54 175 GENERAL ASSISTANCE FUND Total 596.54 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 62509 CHICAGO COMMUNICATIONS, LLC.ZETRON IP FSA SERVICE AGREEMENT RENEWAL CONTRACT YEAR 2015/2016 3,375.00 62509 IRON MOUNTAIN OSDP OFF-SITE DATA PROTECTION 349.71 62509 MOTOROLA SOLUTIONS, INC.FIRE SERVICE AGREEMENT RENEWAL 8,798.40 62509 MOTOROLA, INC.POLICE SERVICE AGREEMENT RENEWAL 19,273.23 64505 AT & T UTILITIES AUGUST 2015 477.57 68205 CHICAGO COMMUNICATIONS, LLC.EMERGENCY FIRE ANTENNA, JUMPER, CONNECTOR REPLACEMENT AND TOWER 2,046.00 5150 EMERGENCY TELEPHONE SYSTM Total 34,319.91 205 EMERGENCY TELEPHONE (E911) FUND Total 34,319.91 210 SPECIAL SERVICE AREA (SSA) #4 FUND 5160 SPECIAL SERVICE AREA #4 62517 DOWNTOWN EVANSTON OPERATIONS AND MAINTENANCE AGREEMENT 80,750.00 5160 SPECIAL SERVICE AREA #4 Total 80,750.00 210 SPECIAL SERVICE AREA (SSA) #4 FUND Total 80,750.00 215 CDBG FUND 5220 CDBG ADMINISTRATION 62285 FEDERAL EXPRESS CORP.SHIPPING 20.50 5220 CDBG ADMINISTRATION Total 20.50 5240 PUBLIC SERVICES 62935 JAMES B. MORAN CENTER FOR YOUTH ADVOCACY LEGAL/SOCIAL WORK 12,500.00 62939 EVANSTON REBUILDING WAREHOUSE WORKFORCE TRAINING 7,500.00 62940 LEGAL ASSISTANCE FOUNDATION OF CHICAGO EVANSTON LEGAL SERVICES 3,000.00 62945 YOUTH JOB CENTER OF EVANSTON YOUTH EMPLOYMENT INITIATIVE 10,000.00 62954 HOUSING OPTIONS FOR THE MENTALLY ILL I-WORK PROGRAM 7,500.00 62955 EVANSTON/NORTHSHORE YWCA YWCA DOMESTIC VIOLENCE SERVICES 12,000.00 62980 NORTH SHORE SENIOR CENTER CASE MANAGEMENT SERVICES 7,500.00 62985 OPEN COMMUNITIES HOME SHARING PROGRAM 5,000.00 63072 EVANSTON SCHOLARS COLLEGE READINESS PROGRAM 3,000.00 63120 MEALS AT HOME FOOD FOR SENIORS AND PEOPLE W/DISABILITIES 7,500.00 63125 OPEN STUDIO PROJECT ART & ACTION PROGRAM 2,000.00 67030 FAMILY FOCUS INC.FUTURE FOCUS YOUTH PROGRAM 9,500.00 5240 PUBLIC SERVICES Total 87,000.00 215 CDBG FUND Total 87,020.50 220 CDBG LOAN FUND 5280 CD LOAN 62490 CHICAGO TITLE INSURANCE TITLE SERVICE 60.00 62490 COOK COUNTY RECORDER OF DEEDS RECORDING 84.00 62490 FEDERAL EXPRESS CORP.SHIPPING 26.82 65535 ADVANCED TREE CARE TREE REMOVAL-1814 GREY AVE 1,940.00 5280 CD LOAN Total 2,110.82 5285 MULTI FAM REHAB PROGRAM 62345 FEDERAL EXPRESS CORP.SHIPPING 33.53 5285 MULTI FAM REHAB PROGRAM Total 33.53 220 CDBG LOAN FUND Total 2,144.35 225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 62659 DOWNTOWN EVANSTON MARKETING AND ECONOMIC DEVELOPMENT 24,500.00 62659 NOW WE'RE COOKIN'*GRANT AGREEMENT 9,600.00 62660 REAL VALUATION SERVICES, LLC APPRAISAL REPORT 2222 OAKTON STREET 1,500.00 62662 MAKE IT BETTER LLC BUSINESS DISTRICT PROMOTION 3,000.00 5300 ECON. DEVELOPMENT FUND Total 38,600.00 225 ECONOMIC DEVELOPMENT FUND Total 38,600.00 666 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.13.2015 240 HOME FUND 5430 HOME FUND 65535 CONNECTIONS FOR THE HOMELESS *2015 TBRA PROGRAM-AUGUST 16,818.54 65535 CONNECTIONS FOR THE HOMELESS *2015 TBRA PROGRAM-JUNE 19,614.36 65535 COMMUNITY PARTNERS FOR AFFORDABLE HOUSING *REHAB WORK 1620 WASHINGTON STREET 60,700.00 5430 HOME FUND Total 97,132.90 240 HOME FUND Total 97,132.90 300 WASHINGTON NATIONAL TIF FUND 5470 WASHINGTON NAT'L TIF DS 62605 DOWNTOWN EVANSTON LANDSCAPING AND MAINTENANCE SERVICES 24,667.50 5470 WASHINGTON NAT'L TIF DS Total 24,667.50 5476 CAPITAL PROJ.-WASHINGTON TIF 65515 INSITUFORM TECHNOLOGIES 2014 CIPP CONTRACT B (14-43)11,644.40 5476 CAPITAL PROJ.-WASHINGTON TIF Total 11,644.40 300 WASHINGTON NATIONAL TIF FUND Total 36,311.90 310 HOWARD-HARTREY TIF FUND 5500 HOWARD-HARTREY TIF DEBT SRVCE 62605 AUTOBARN MOTORS, LTD.*222 HARTREY REHAB REIMBURSEMENT 424,055.00 5500 HOWARD-HARTREY TIF DEBT SRVCE Total 424,055.00 310 HOWARD-HARTREY TIF FUND Total 424,055.00 345 CHICAGO-MAIN TIF FUND 3400 CHICAGO-MAIN TIF LETTER OF CREDI 62483 CHICAGO & MAIN FUNDING MEMBER, INC *TIF FUNDING FOR CHICAGO/MAIN PROJECT 290,000.00 3400 CHICAGO-MAIN TIF LETTER OF CREDI Total 290,000.00 345 CHICAGO-MAIN TIF FUND Total 290,000.00 415 CAPITAL IMPROVEMENTS FUND 4150 CAPITAL PROJECTS 415454 65515 CDS OFFICE TECHNOLOGIES PANASONIC EPD FIRE LAPTOPS 170,840.00 4150 CAPITAL PROJECTS Total 170,840.00 4150 CAPITAL PROJECTS 415424 65502 CLAUSS BROTHERS, INC.BID #15-38, CLARK STREET BEACH BIRD SANCTUARY 17,830.44 415416 65502 G.A. JOHNSON AND SON BID #15-33 CURREY PARK RENOVATIONS 76,318.52 415407 65502 ELANAR CONSTRUCTION BID #15-32, BAKER PARK RENOVATIONS 123,387.48 415688 65510 CONSTRUCTION CONSULTING & DISBURSEMENT EVANSTON ECOLOGY CENTER CLASSROOM EXTENSION (A3.6, RFP 15-34)65,670.26 415688 65510 CONSTRUCTION CONSULTING & DISBURSEMENT *EVANSTON ECOLOGY CENTER CLASSROOM EXTENSION 42,117.12 415179 65515 CENTRAL RUG & CARPET CO.CARPET TILE FOR COUNCIL CHAMBERS 8,028.00 415941 65515 IL DEPT OF TRANSPORTATION DEMPSTER STREET TRAFFIC SIGNAL MODERZATION AND COORDINATION PROJ 47,113.94 65515 NATURE'S PERSPECTIVE LANDSCAPING PROFESSIONAL SERVICES (NOT OTH 1,215.00 65515 ROBINSON, CHRISTOPHER *REPAIR WORK TO GIBBS-MORRISON 1,200.00 415855 65515 A LAMP CONCRETE CONTRACTORS, INC.*2015 CIP 1 WATER MAIN & STREET RESURFACING BID 15-13 52,717.22 416141 65515 A LAMP CONCRETE CONTRACTORS, INC.*2015 CIP 1 WATER MAIN & STREET RESURFACING BID 15-13 117,988.10 415189 65515 A LAMP CONCRETE CONTRACTORS, INC.*A LAMP CIVIC CENTER SUSTAINABLE PARKING LOT BID 14-60 198,266.90 415183 65515 A LAMP CONCRETE CONTRACTORS, INC.*CENTRAL ST STREETSCAPE PROJECT BID #15-43 45,675.00 415455 65515 A LAMP CONCRETE CONTRACTORS, INC.*CENTRAL ST STREETSCAPE PROJECT BID #15-44 156,894.30 415855 65515 A LAMP CONCRETE CONTRACTORS, INC.2015 CIP 1 WATER MAIN & STREET RESURFACING BID 15-13 175,247.78 416141 65515 A LAMP CONCRETE CONTRACTORS, INC.2015 CIP 1 WATER MAIN & STREET RESURFACING BID 15-13 5,830.15 415189 65515 A LAMP CONCRETE CONTRACTORS, INC.A LAMP CIVIC CENTER SUSTAINABLE PARKING LOT BID 14-60 92,026.27 415855 65515 ESI CONSULTANTS, LTD EMERSON/RIDGE/GREENBAY PHASE II SERVICES RFQ13-12 128,415.73 415914 65515 HAMPTON, LENZINI AND RENWICK, INC.DEMPSTER STREET TRAFFIC SIGNAL MODERZATION AND COORDINATION PROJ 13,684.20 4150 CAPITAL PROJECTS Total 1,369,626.41 415 CAPITAL IMPROVEMENTS FUND Total 1,540,466.41 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 415438 65515 AUTOMATED PARKING TECHNOLOGIES *REPLACEMENT OF PARKING ACCESS & REVENUE CONTROL/3GARAGES 699,923.50 415189 65515 A LAMP CONCRETE CONTRACTORS, INC.*A LAMP CIVIC CENTER SUSTAINABLE PARKING LOT BID 14-60 198,266.90 415189 65515 A LAMP CONCRETE CONTRACTORS, INC.A LAMP CIVIC CENTER SUSTAINABLE PARKING LOT BID 14-60 92,026.27 7005 PARKING SYSTEM MGT Total 990,216.67 7015 PARKING LOTS & METERS 65070 PASSPORT PARKING, INC`FEE FOR PAY BY CELL OPTION 3,372.95 65504 WISS, JANNEY, ELSTNER ASSOCIATES INC.MAIN LIBRARY PARKING GARAGE ARCHITECTURAL SERVICES - RFP 15-31 10,600.00 7015 PARKING LOTS & METERS Total 13,972.95 7025 CHURCH STREET GARAGE 62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT 51,235.00 62509 CALL ONE COMMUNICATION CHARGES 836.57 62509 HUB PARKING TECHNOLOGY USA, INC.MONTHLY SERVICE AGREEMENT 1,000.00 767 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.13.2015 64005 MC SQUARED ENERGY UTILITIES 2,582.43 7025 CHURCH STREET GARAGE Total 55,654.00 7036 SHERMAN GARAGE 62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT 118,328.24 62509 EAP CONSULTANTS, INC.EAP CONSULTANTS-MONTHLY INVOICE-EMPLOYEE SERVICES 939.60 62509 HUB PARKING TECHNOLOGY USA, INC.MONTHLY SERVICE AGREEMENT 2,550.00 62660 INVEN TRUST PROPERTIES CORP.SHERMAN PLAZA MAINTENANCE 7,016.41 64005 MC SQUARED ENERGY UTILITIES 6,904.78 64505 CALL ONE COMMUNICATION CHARGES 1,839.90 7036 SHERMAN GARAGE Total 137,578.93 7037 MAPLE GARAGE 62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT 103,775.28 62509 CALL ONE COMMUNICATION CHARGES 1,287.00 62509 HUB PARKING TECHNOLOGY USA, INC.MONTHLY SERVICE AGREEMENT 2,000.00 64005 MC SQUARED ENERGY UTILITIES 5,191.96 7037 MAPLE GARAGE Total 112,254.24 505 PARKING SYSTEM FUND Total 1,309,676.79 510 WATER FUND 7100 WATER GENERAL SUPPORT 56145 AMDUR PRODUCTIONS REFUND: FIRE HYDRANT 300.00 62315 FEDERAL EXPRESS CORP.SHIPPING 25.96 65095 OFFICE DEPOT OFFICE SUPPLIES 114.75 7100 WATER GENERAL SUPPORT Total 440.71 7105 PUMPING 64005 COMED UTILITIES 70.42 64005 MC SQUARED ENERGY UTILITIES 79,831.91 64015 NICOR UTILITIES 705.52 64540 CALL ONE COMMUNICATION CHARGES 174.97 7105 PUMPING Total 80,782.82 7110 FILTRATION 65015 U.S. ALUMINATE LIQUID ALUMINUM SULFATE (BID 14-62)34,248.21 7110 FILTRATION Total 34,248.21 7115 DISTRIBUTION 62210 ON TRACK FULFILLMENT INC.PRINT & MAIL OF BACKFLOW PREVENTER POSTCARDS 75.00 62275 ON TRACK FULFILLMENT INC.PRINT & MAIL OF BACKFLOW PREVENTER POSTCARDS 36.05 7115 DISTRIBUTION Total 111.05 7120 WATER METER MAINTENANCE 62245 WATER SERVICES COMPANY EST 18 TO 25 LRG METER TESTING, REPAIR/PARTS AND/OR RETEST 1,010.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 114.03 7120 WATER METER MAINTENANCE Total 1,124.03 7130 WATER CAPITAL OUTLAY 65702 DANIEL CREANEY COMPANY TOPOGRAPHIC SURVEY-SOUTH TANK & DEWEY AVENUE 5,445.00 7130 WATER CAPITAL OUTLAY Total 5,445.00 510 WATER FUND Total 122,151.82 513 WATER DEPR IMPRV & EXTENSION FUND 7330 WATER FUND DEP, IMP, EXT 733092 62145 TANK INDUSTRY CONSULTANTS ENGINEERING SERVICES-STANDPIPE PAINTING (RFP 13-61)4,395.00 733104 65515 SHERIDAN PLUMBING AND SEWER WATER MAIN LINING - PITNER AVENUE 16,488.30 415855 65515 A LAMP CONCRETE CONTRACTORS, INC.*2015 CIP 1 WATER MAIN & STREET RESURFACING BID 15-13 134,173.25 733086 65515 A LAMP CONCRETE CONTRACTORS, INC.*2015 CIP 1 WATER MAIN & STREET RESURFACING BID 15-13 421,265.28 415855 65515 A LAMP CONCRETE CONTRACTORS, INC.2015 CIP 1 WATER MAIN & STREET RESURFACING BID 15-13 3,576.75 733086 65515 A LAMP CONCRETE CONTRACTORS, INC.2015 CIP 1 WATER MAIN & STREET RESURFACING BID 15-13 499,522.42 7330 WATER FUND DEP, IMP, EXT Total 1,079,421.00 513 WATER DEPR IMPRV & EXTENSION FUND Total 1,079,421.00 515 SEWER FUND 7400 SEWER MAINTENANCE 62461 NATIONAL POWER RODDING CORP.2014 STRUCTURE LINING (14-57)115,538.00 62461 MICHELS CORPORATION 2015 CIPP SPOT LINE SEWER REHAB (15-16)19,266.72 7400 SEWER MAINTENANCE Total 134,804.72 7420 SEWER IMPROVEMENTS 62461 INSITUFORM TECHNOLOGIES 2014 CIPP CONTRACT B (14-43)16,879.00 415855 65515 A LAMP CONCRETE CONTRACTORS, INC.*2015 CIP 1 WATER MAIN & STREET RESURFACING BID 15-13 56,535.12 415855 65515 A LAMP CONCRETE CONTRACTORS, INC.2015 CIP 1 WATER MAIN & STREET RESURFACING BID 15-13 24,412.85 7420 SEWER IMPROVEMENTS Total 97,826.97 515 SEWER FUND Total 232,631.69 868 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.13.2015 520 SOLID WASTE FUND 7685 REFUSE COLLECT & DISPOSAL 65625 VERIZON WIRELESS COMMUNICATION CHARGES 126.40 7685 REFUSE COLLECT & DISPOSAL Total 126.40 7690 RESIDENTIAL RECYCLING COL 64015 NICOR UTILITIES 124.40 7690 RESIDENTIAL RECYCLING COL Total 124.40 520 SOLID WASTE FUND Total 250.80 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 64540 CALL ONE COMMUNICATION CHARGES 501.92 7705 GENERAL SUPPORT Total 501.92 7710 MAJOR MAINTENANCE 62315 UNITED PARCEL SERVICE SHIPPING 6.10 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 312.92 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 408.02 65060 CERTIFIED LABORATORIES 400# DRUM OF PREMALUBE RED 2,353.33 65060 CUMBERLAND SERVICENTER #576 REPLACED STARTER 299.36 65060 CUMBERLAND SERVICENTER #721 OUTSIDE REPAIRS ON TRUCK 3,681.51 65060 CUMBERLAND SERVICENTER 10 CAB FILTERS 279.70 65060 DOUGLAS TRUCK PARTS FIRE EXTINGUISHER 53.37 65060 DOUGLAS TRUCK PARTS SAFETY TRIANGLES & EXTINGUISHERS 1,250.27 65060 DOUGLAS TRUCK PARTS SWITCH/PUSH BUTTON 111.82 65060 DUXLER TIRE & CAR CENTER #347 WHEEL BALANCE 40.00 65060 FREEWAY FORD TRUCK SALES #583 COOLANT RESV. TANK 143.33 65060 HAVEY COMMUNICATIONS INC.#108 & 133 SPOT LIGHT INSTALLED 1,097.40 65060 HAVEY COMMUNICATIONS INC.#60 UPLIFT NEW POLICE VEHICLE 7,716.00 65060 HAVEY COMMUNICATIONS INC.#76 STRIP 250.00 65060 LEACH ENTERPRISES, INC.6 LIGHTED TOGGLE SWITCHES 73.44 65060 LEACH ENTERPRISES, INC.DESICCANT CARTRIDGE 131.03 65060 MONROE TRUCK EQUIPMENT CONTROL CABLE 70.08 65060 NORTH SHORE TOWING #524 TOW TO GMF 290.00 65060 NORTH SHORE TOWING #99 TIRE CHANGE 75.00 65060 NORTHWEST TRUCKS INC #719 REAR CHAMBERS 581.60 65060 STANDARD EQUIPMENT COMPANY #954 CLAMP BLOCK 91.54 65060 STANDARD EQUIPMENT COMPANY 13 DIRT SHOES (SWEEPER)389.47 65060 STANDARD EQUIPMENT COMPANY CAN LIFT ACTUATOR 2,059.11 65060 STANDARD EQUIPMENT COMPANY THREADED STUD 8.04 65060 VERMEER MIDWEST #560 HUB 499.83 65060 VERMEER MIDWEST #560 TIGHTENER BELT 482.55 65060 VERMEER MIDWEST CHIPPER #566 AXLES REPLACED 4,970.01 65060 WARREN'S SHELL SERVICE #2016 UNDER COVER OUTSIDE REPAIRS 1,356.00 65060 WEST SIDE EXCHANGE # 609 FILTER 21.42 65060 WEST SIDE EXCHANGE #680 WIPER BLADE & PUMP 295.50 65060 WEST SIDE EXCHANGE 2 DRUMS HY GARD OIL 1,593.82 65060 GEIB INDUSTRIES, INC.#311 HUD HOSE 70.16 65060 GLOBAL EMERGENCY PRODUCTS, INC.CLAMP & EXHAUST GASKET 43.79 65060 BILL'S AUTO & TRUCK REPAIR #449 A/C REPAIR 1,397.11 65060 BILL'S AUTO & TRUCK REPAIR #451 SERVICE WHEEL CHAIR LIFT 107.46 65060 CARQUEST EVANSTON BULBS/CARB CLEANER 80.70 65060 GOLF MILL FORD #24 CLUSTER 653.46 65060 GOLF MILL FORD #50 D/S MOLDING 77.83 65060 GOLF MILL FORD #806 MIRROR GLASS 76.47 65060 GOLF MILL FORD 2 NEW KEY FAB 169.30 65060 GOLF MILL FORD NEUTRAL SWITCH 64.53 65060 CITY LIMITS HARLEY-DAVIDSON REPAIRS TO M4 DUE TO ACCIDENT 1,665.50 65060 ORLANDO AUTO TOP #44 SEAT & DOOR REPAIR 685.00 65060 ORLANDO AUTO TOP #50 REPLACE WINDSHIELD 635.00 65060 ORLANDO AUTO TOP REBUILT P/S DOOR PANEL TAHOE 275.00 65060 ADVANCED PROCLEAN INC.POWER WASHING 887.85 65060 APC STORES, INC., DBA BUMPER TO BUMPER #449 BELT 47.79 65060 APC STORES, INC., DBA BUMPER TO BUMPER #449 BELTS 55.58 65060 APC STORES, INC., DBA BUMPER TO BUMPER #560 OIL SEAL 16.18 65060 APC STORES, INC., DBA BUMPER TO BUMPER 1 ANTENNA 10.59 65060 APC STORES, INC., DBA BUMPER TO BUMPER 19 FILTERS 469.15 65060 APC STORES, INC., DBA BUMPER TO BUMPER 4 ANTENNAS 42.36 65060 APC STORES, INC., DBA BUMPER TO BUMPER 4 HYDRAULIC FITTINGS 52.36 65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTERS 257.98 65060 APC STORES, INC., DBA BUMPER TO BUMPER BELTS 68.18 65060 APC STORES, INC., DBA BUMPER TO BUMPER FILTERS 366.73 65060 APC STORES, INC., DBA BUMPER TO BUMPER GREASE GUN 15.54 65060 APC STORES, INC., DBA BUMPER TO BUMPER GREASE GUN COUPLER 19.99 65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULIC FILTER 70.58 65060 APC STORES, INC., DBA BUMPER TO BUMPER PIGTAIL 10.05 65060 APC STORES, INC., DBA BUMPER TO BUMPER PIGTAIL ECONOMY 4.06 65060 THE CHEVROLET EXCHANGE #44 P/S DOOR PANEL 325.34 65060 THE CHEVROLET EXCHANGE #45 BRAKE PEDAL PAD 6.87 65060 THE CHEVROLET EXCHANGE #45 STEP ASSY 550.00 969 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.13.2015 65060 THE CHEVROLET EXCHANGE BRAKE PADS 258.00 65060 THE CHEVROLET EXCHANGE KEY FAB 92.11 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #449 OIL PAN & BRAKE SHOE 440.23 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #449 SHOCKS 281.10 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #451 HARDLINE 191.54 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #451 TRANS COOLER LINES 139.92 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC FILTERS 522.02 65060 MILLER HYDRAULIC SERVICE, INC.REBUILD ACTUATOR 708.50 65065 WENTWORTH TIRE SERVICE #609 TIRE M/D 175.00 65065 WENTWORTH TIRE SERVICE 19 NEW TIRES 2,496.52 65065 WENTWORTH TIRE SERVICE 5 NEW TIRES 1,649.53 65065 WENTWORTH TIRE SERVICE TIRE SERVICE 287.00 65070 OFFICE DEPOT OFFICE SUPPLIES 57.81 65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 144.82 7710 MAJOR MAINTENANCE Total 47,714.16 600 FLEET SERVICES FUND Total 48,216.08 601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 65550 MIDWEST TRANSIT EQUIPMENT INC *PURCHASE OF REPLACEMENT #450 BUS -RECREATION DEPARTMENT 97,980.00 65550 CURRIE MOTORS #432 REPLACEMENT VEHICLE 23,555.00 7780 VEHICLE REPLACEMENTS Total 121,535.00 601 EQUIPMENT REPLACEMENT FUND Total 121,535.00 605 INSURANCE FUND 7800 RISK MANAGEMENT 62266 CCMSI INSURANCE CLAIMS AND ADMINISTRATION FEE 3RD QUARTER 23,375.00 62266 CCMSI INSURANCE CLAIMS AND ADMINISTRATION FEE 4TH QUARTER 23,375.00 62266 CCMSI INSURANCE CLAIMS TRUE UP FEE 10,672.00 66044 STATE TREASURER, ILLINOIS WORKERS'WORKERS COMPENSATION 2,164.92 7800 RISK MANAGEMENT Total 59,586.92 7801 EMPLOYEE BENEFITS 57230 PHILLIP, JOHN REFUND-OVERPAYMENT OF HEALTH PREMIUM 435.13 7801 EMPLOYEE BENEFITS Total 435.13 605 INSURANCE FUND Total 60,022.05 700 FIRE PENSION FUND 8000 FIREFIGHTERS' PENSION 61755 NORTHERN TRUST COMPANY *INVESTMENT FEES 2,551.74 61755 AMERICAN CENTER FOR SPINE & NEUROSURGERY *DOCTORS FEES 750.00 8000 FIREFIGHTERS' PENSION Total 3,301.74 700 FIRE PENSION FUND Total 3,301.74 Grand Total 6,116,955.75 1070 of 481 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.13.2015 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT GENERAL 2315.53675 VARIOUS AMBULANCE REFUNDS 2,195.40 2,195.40 INSURANCE VARIOUS IPBC HEALTH INSURANCE PREMIUM 1,041,300.34 VARIOUS VARIOUS CASUALTY LOSS 37,192.63 VARIOUS VARIOUS WORKERS COMP 33,959.77 1,112,452.74 SEWER 7560.68305 IEPA LOAN DISBURSEMENT SEWER FUND 140,310.49 7598.68305 IEPA LOAN DISBURSEMENT SEWER FUND 91,190.11 7545.68305 IEPA LOAN DISBURSEMENT SEWER FUND 271,499.04 7600.68305 IEPA LOAN DISBURSEMENT SEWER FUND 597,602.75 7617.68305 IEPA LOAN DISBURSEMENT SEWER FUND 360,420.70 1,461,023.09 VARIOUS VARIOUS TWIN EAGLE NATURAL GAS-AUGUST, 2015 14,169.58 14,169.58 2,589,840.81 Grand Total 8,706,796.56 PREPARED BY DATE APPROVED BY DATE 1171 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTER WPY ONEREACH $ 127.00 08/11/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 MONTHLY FEE LIVE TEXT311 CENTER BENNISONS BAKERY INC $ 18.12 08/13/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 TRAINING311 CENTER SNAPENGAGE CHAT $ 49.00 08/17/2015 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 MONTHLY LIVE CHAT FEATURE.ADMN SVCS / ADMIN IL GOVMT FIN OFF ASSOC $ 100.00 08/05/2015 62360 MEMBERSHIP DUESGFOA MEMBERSHIP - DAVID MEIMERSADMN SVCS / ADMINIL GOVMT FIN OFF ASSOC $ 325.00 08/05/2015 62295 TRAINING & TRAVELIGFOA ANNUAL CONFERENCE REGISTRATION - MARTIN LYONSADMN SVCS / ADMINJIMMY JOHN'S # 44 - EC $ 75.00 08/17/2015 65025 FOODPW/UTILITIES LUNCH MEETINGADMN SVCS / ADMINSAMS CLUB #6444 $ 12.73 08/25/2015 65095 OFFICE SUPPLIESRETIREMENT OF LONNIE JESCHKEADMN SVCS / ADMINSAMS CLUB #6444 $ 75.75 08/25/2015 65095 OFFICE SUPPLIESRETIREMENT OF LONNIE JESCHKEADMN SVCS / FINANCETRIBUNE PUBLISHING COM $ 89.09 08/04/2015 62225 BLDG MAINT SVCSAD NOTICE BID #15-53 MAIN LIBRARY WEATHERPROOFING - PHASE ONEADMN SVCS / FINANCEIL PROF LICENSE & FEE $ 91.50 08/10/2015 62360 MEMBERSHIP DUESIL PROF LICENSE RENEWAL FEE - CPAADMN SVCS / FINANCEIL GOVMT FIN OFF ASSOC $ 325.00 08/11/2015 62295 TRAINING & TRAVELIGFOA CONFERENCE FEE - ACCOUNTING MGRADMN SVCS / FINANCEDOWNTOWN EVANSTON $ 135.00 08/17/2015 62110 AUDITINGEMPLOYEE APPRECIATION FOR AUDIT WORKADMN SVCS / FINANCETRIBUNE PUBLISHING COM $ 3,763.20 08/21/2015 62205 ADVERTISINGTREASURE ANNUAL REPORT LEGAL ADVERTISEMENTADMN SVCS / FINANCETRIBUNE PUBLISHING COM $ 37.09 08/25/2015 62205 ADVERTISING2015 PREVAILING WAGE AD NOTICEADMN SVCS / FINANCESOUTHWES 5262137736011 $ 38.00 08/27/2015 62295 TRAINING & TRAVELFLIGHT FOR NWS CONFERENCEADMN SVCS /HUMAN RESBOXWOOD TECHNOLOGY $ 260.00 08/04/2015 62512 RECRUITMENT SERVICESFIELD STAFF SPECIALIST POSTING.ADMN SVCS /HUMAN RESPAYPAL APA-IL $ 100.00 08/05/2015 62512 RECRUITMENT SERVICESAPA JOB POSTINGADMN SVCS /HUMAN RESPAYPAL APA-IL $ 100.00 08/05/2015 62512 RECRUITMENT SERVICESAPA JOB POSTINGADMN SVCS /HUMAN RESAMAZON MKTPLACE PMTS $ (8.32) 08/05/2015 65095 OFFICE SUPPLIESREFUND OF SHIPPING COSTS FROM AMAZONADMN SVCS /HUMAN RESACCURATE BIOMETRICS $ 339.00 08/07/2015 62160 EMPLOYMENT TESTING SERVICESFINGERPRINTING ACCOUNT FILLADMN SVCS /HUMAN RESFOOD4LESS #0558 $ 13.93 08/12/2015 65125 OTHER COMMODITIESFOOD FOR WELLNESS EVENTADMN SVCS /HUMAN RESEINSTEIN BROS-ONLINE C $ 105.96 08/13/2015 62310 HR ONLY - CITY WIDE TRAININGBREAKFAST FOR Q3 NEW EE ORIENTATION.ADMN SVCS /HUMAN RESAMERICAN PAYROLL ASSOC $ 219.00 08/17/2015 62360 MEMBERSHIP DUESJOYCE SONIE APA ANNAUL MEMBERSHIP DUES FEEADMN SVCS /HUMAN RESAMERICAN PUBLIC WORKS $ 590.00 08/18/2015 62512 RECRUITMENT SERVICESAPA JOB POSTINGADMN SVCS /HUMAN RESCROWN TROPHY 54 $ 15.00 08/20/2015 65125 OTHER COMMODITIESRETIREMENT PLAQUE (VALLE STARLING)ADMN SVCS /HUMAN RESAMAZON MKTPLACE PMTS $ 65.98 08/25/2015 65095 OFFICE SUPPLIESNEW HIRE FLASH DRIVESADMN SVCS /HUMAN RESJIMMY JOHNS - 44 - MOT $ 82.64 08/28/2015 62295 TRAINING & TRAVELLUNCH FOR AUGUST LUNCH AND LEARN.ADMN SVCS /HUMAN RESPAYPAL NEWWORLDSYS $ 930.00 08/28/2015 62295 TRAINING & TRAVELNWS ANNUAL CONFERENCE FEEADMN SVCS /HUMAN RESUNITED 01624621455800 $ 264.20 08/31/2015 62295 TRAINING & TRAVELLIN NWS CONFERENCE AIR TRAVELADMN SVCS/INFO SYSMICROSOFT $ 499.00 08/03/2015 65555 PERSONAL COMPUTER EQMICROSOFT SUPPORT DNS ISSUEADMN SVCS/INFO SYSMICROSOFT $ 499.00 08/03/2015 65555 PERSONAL COMPUTER EQMICROSOFT SUPPORT FEEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 41.76 08/03/2015 65555 PERSONAL COMPUTER EQPRINTER TONERADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 489.98 08/03/2015 65555 PERSONAL COMPUTER EQREPLACEMENT PHONE DAMAGED BY LIGHTENING STRIKE.ADMN SVCS/INFO SYSZENDESK, INC. $ 377.00 08/03/2015 62340 IS SUPPORT FEESZENDESK MONTHLY FEEADMN SVCS/INFO SYSVERIZON WRLS M5920-01 $ 989.97 08/05/2015 62230 SVC TO MAINTAIN MAINS3 IPADS FOR PARKINGADMN SVCS/INFO SYSVERIZON WRLS M5920-01 $ 989.97 08/05/2015 62230 SVC TO MAINTAIN MAINS3 IPADS FOR VERIZONADMN SVCS/INFO SYSVERIZON WRLS M5920-01 $ 1,319.96 08/05/2015 62230 SVC TO MAINTAIN MAINS4 IPADS FOR PARKINGADMN SVCS/INFO SYSMICROSOFT $ (499.00) 08/05/2015 65555 PERSONAL COMPUTER EQREFUNDED MICROSOFT SUPPORT FEE FROM 7/31ADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 997.52 08/06/2015 65555 PERSONAL COMPUTER EQCISCO PHONES FOR NORTH SHORE SENIOR CENTER CIVIC CENTER SPACEOctober 19, 2015Page 1 of 2372 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015ADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 209.99 08/06/2015 65555 PERSONAL COMPUTER EQUPS NETWORK MANAGEMENT CARDADMN SVCS/INFO SYSDNH GODADDY.COM $ 51.99 08/07/2015 62340 IS SUPPORT FEESDOMAIN NAME RENEWALSADMN SVCS/INFO SYSHELLO HELLOFAX $ 7.10 08/11/2015 62340 IS SUPPORT FEESHELLOFAX MONTHLY PLAN UPGRADE.ADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 33.60 08/12/2015 65555 PERSONAL COMPUTER EQCABLE MANAGEMENT PANEL AND PATCH CABLES.ADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 779.90 08/12/2015 65555 PERSONAL COMPUTER EQNETWORK CABINET ENCLOSURE AND APC UPSADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 15.99 08/12/2015 65555 PERSONAL COMPUTER EQNETWORK CABLE TIESADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 19.65 08/12/2015 65555 PERSONAL COMPUTER EQNETWORK PANELADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 117.99 08/12/2015 65555 PERSONAL COMPUTER EQNETWORK PATCH PANEL. REQUESTING TAX REFUND.ADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 215.00 08/13/2015 65555 PERSONAL COMPUTER EQUPS NETWORK MANAGEMENT CARDADMN SVCS/INFO SYSEDITME $ 49.00 08/14/2015 62340 IS SUPPORT FEESMONTHLY EDITME ACCOUNTADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 249.38 08/17/2015 65100 LIBRARY SUPPLIESCISCO PHONE FOR LIBRARY CIRCULATIONADMN SVCS/INFO SYSADOBE CREATIVE CLOUD $ 49.99 08/19/2015 62340 IS SUPPORT FEESMONTHLY CREATIVE CLOUDADMN SVCS/INFO SYSHELLO HELLOFAX $ 59.95 08/24/2015 62340 IS SUPPORT FEESMONTHLY HELLOFAXADMN SVCS/INFO SYSSENTINEL TECHNOLOGIES $ 191.00 08/24/2015 65555 PERSONAL COMPUTER EQRACK POWER CABLEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 564.51 08/24/2015 65555 PERSONAL COMPUTER EQRICOH COLOR TONER FULL SETADMN SVCS/INFO SYSARIN $ 100.00 08/26/2015 62340 IS SUPPORT FEESANNUAL IP ADDRESS REGISTRATIONADMN SVCS/INFO SYSHELLO HELLOFAX $ 15.00 08/27/2015 62340 IS SUPPORT FEESHELLOFAX PORT FEEADMN SVCS/INFO SYSHELLO HELLOFAX $ 15.00 08/27/2015 62340 IS SUPPORT FEESHELLOFAX PORT FEEADMN SVCS/INFO SYSSENTINEL TECHNOLOGIES $ 941.00 08/28/2015 65555 PERSONAL COMPUTER EQAPC RACK MOUNTABLE UPSADMN SVCS/INFO SYSZENDESK, INC. $ 377.00 08/28/2015 62340 IS SUPPORT FEESMONTHLY ZENDESKADMN SVCS/INFO SYSCDW GOVERNMENT $ 823.74 08/31/2015 62245 AUTOMOTIVE EQ MAINTMICROSOFT LICENSING UTILITIES NEPTUNE SERVERADMN SVCS/PARKIING SVCSANDERSON PEST SOLUTION $ 100.00 08/04/2015 65050 BUILDING MAINTENANCE MATERIAL MONTHLY EXTERMINATING SERVICESADMN SVCS/PARKIING SVCSTHE HOME DEPOT 1902 $ 115.90 08/05/2015 68205 PUBLIC WKS CONTINGENCIESMETER PAINTING SUPPLIESADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 42.97 08/06/2015 68205 PUBLIC WKS CONTINGENCIESPAINT SUPPLIES FOR PARKING METER POLESADMN SVCS/PARKIING SVCSBENNISONS BAKERY INC $ 71.60 08/12/2015 62295 TRAINING & TRAVELCROSSING GUARD ORIENTATIONADMN SVCS/PARKIING SVCSTHE HOME DEPOT 1902 $ 66.43 08/12/2015 68205 PUBLIC WKS CONTINGENCIESPAINT SUPPLIES FOR PARKING METER POLESADMN SVCS/PARKIING SVCSTHE HOME DEPOT 1902 $ 41.72 08/13/2015 65050 BUILDING MAINTENANCE MATERIAL VARIOUS MAINTENANCE SUPPLIES FOR THE MAPLE GARAGE.ADMN SVCS/PARKIING SVCSACTIVE ELECTRIC SUPPLY $ 132.70 08/20/2015 65050 BUILDING MAINTENANCE MATERIAL SIGNS FOR THE MAPLE GARAGEADMN SVCS/PARKIING SVCSATM AND POS EQUIPMENT $ 610.00 08/21/2015 65095 OFFICE SUPPLIESNEW CREDIT CARD MACHINES FOR THE REVENUE OFFICE TO MEET PURCHASE CARD INDUSTRY COMPLIANCE.ADMN SVCS/PARKIING SVCS JEWEL #3456 $ 53.99 08/24/2015 65095 OFFICE SUPPLIES VALLE STARLING RETIREMENTADMN SVCS/PARKIING SVCS PAYPAL NEWWORLDSYS $ 1,395.00 08/26/2015 62295 TRAINING & TRAVEL NEW WORLD SYSTEMS CONFERENCE PACKAGEADMN SVCS/PARKIING SVCS AMERICAN 00123090126180 $ 214.20 08/27/2015 62295 TRAINING & TRAVEL FLIGHT FOR NWS CONFERENCE (1ST PORTION)ADMN SVCS/PARKIING SVCS AMERICAN 00106165471890 $ 27.92 08/27/2015 62295 TRAINING & TRAVELFLIGHT FOR NWS CONFERENCE (2ND PORTION)ADMN SVCS/PARKIING SVCSPANINO'S PIZZERIA OR $ 85.45 08/28/2015 62295 TRAINING & TRAVELFOOD FOR IN-SERVICE TRAINING FOR PARKING ENFORCEMENT.ADMN SVCS/PARKIING SVCSPANINO'S PIZZERIA OR $ 85.45 08/31/2015 62295 TRAINING & TRAVELFOOD FOR IN-SERVICE TRAINING FOR PARKING ENFORCEMENTADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 359.40 08/31/2015 68205 PUBLIC WKS CONTINGENCIESPOLES FOR THE PARKING METERSCITY COUNCIL ADMINTHE GREAT FRAME UP $ 227.40 08/04/2015 65095 OFFICE SUPPLIESFRAMES FOR PROCLAMATIONSCITY COUNCIL ADMINCOMCAST CHICAGO CS 1X $ 51.95 08/06/2015 64505 TELECOMMUNICATIONS CARRIER LINE CHHIGH SPEED INTERNET ONLY AT THE HOME OF 3RD WARD ALDERMAN FOR JULY 2015CITY COUNCIL ADMIN COMCAST CHICAGO CS 1X $ 137.40 08/06/2015 64505 TELECOMMUNICATIONS CARRIER LINE CHHIGH SPEED INTERNET ONLY AT THE HOME OF 5TH WARD ALDERMAN FOR THE MONTH OF JULY 2015CITY COUNCIL ADMIN PRESTONS FLOWERS $ 50.00 08/10/2015 62370 EXPENSE ALLOWANCECONGRATULATION FLOWERS FOR THE BIRTH OF MCRAE BABY FROM MAYOR AND CITY COUNCILOctober 19, 2015Page 2 of 2373 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015CITY COUNCIL ADMIN PRESTONS FLOWERS $ 60.00 08/13/2015 62370 EXPENSE ALLOWANCEGET WELL FLOWERS FOR 8TH WARD ALDERMAN FROM MAYOR AND CITY COUNCILCITY MGR'S OFF LUCKY PLATTER RESTAURA $ 225.48 08/03/2015 65025 FOODCOUNCIL FOODCITY MGR'S OFF WPY OCS SOLUTIONS $ 6.95 08/03/2015 66040 GENERAL ADMINISTRATIONEVANSTONARTSBUZZ.COMCITY MGR'S OFFEXPEDIA 1112717753807 $ 1,273.42 08/03/2015 62295 TRAINING & TRAVELMURILLO ICMA CONFERENCECITY MGR'S OFFFACEBOOK PRCC582EV2 $ 20.29 08/03/2015 62205 ADVERTISINGWEB ADVERTISINGCITY MGR'S OFFWPENGINE.COM $ 104.00 08/04/2015 62340 IS SUPPORT FEESWEB HOSTINGCITY MGR'S OFFHOMEDEPOT.COM $ (6.74) 08/05/2015 62415 DEBRIS REMOVAL CONTRACTUALCREDIT FOR PLASTIC FILM RECYCLING PROGRAMCITY MGR'S OFFPETSMART INC 427 $ 61.95 08/05/2015 62509 SERVICE AGREEMENTS/CONTRACTS LITTER & PILL CAPSULESCITY MGR'S OFFGFS STORE #1915 $ 62.38 08/06/2015 62509 SERVICE AGREEMENTS/CONTRACTS GLOVES, BLEACH, DETERGENTCITY MGR'S OFFADOBE ID CREATIVE CLD $ 19.99 08/06/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE INDESIGN MONTHLY SUBSCRIPTIONCITY MGR'S OFFALARM DETECTION SYSTEM $ 171.96 08/06/2015 62509 SERVICE AGREEMENTS/CONTRACTS PAYMENT FOR ALARM SYSTEM IN ANIMAL SHELTER BUILDINGCITY MGR'S OFFERGO DEPOT LLC $ 1,456.00 08/06/2015 66040 GENERAL ADMINISTRATIONRAISING DESKSCITY MGR'S OFFADOBE CREATIVE CLOUD $ 53.11 08/07/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE ADOBE SOFTWARECITY MGR'S OFFSPOTLYTE LABS LLC SPLT $ 49.00 08/07/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARECITY MGR'S OFFZAPIER.COM $ 15.00 08/07/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARECITY MGR'S OFFPRAIRIE MOON $ 230.00 08/10/2015 66040 GENERAL ADMINISTRATIONARTS COUNCILCITY MGR'S OFFGFS STORE #1915 $ 13.47 08/10/2015 66040 GENERAL ADMINISTRATIONARTS COUNCILCITY MGR'S OFFAMAZON MKTPLACE PMTS $ 304.47 08/10/2015 65555 PERSONAL COMPUTER EQCAMERA EQUIPMENTCITY MGR'S OFFCHICAGO PUBLIC MEDIA $ 975.00 08/10/2015 62205 ADVERTISINGETHNIC FESTIVAL PSASCITY MGR'S OFFCHICAGO PUBLIC MEDIA $ 250.00 08/10/2015 62205 ADVERTISINGFARMERS MARKET PSASCITY MGR'S OFFCHICAGO PUBLIC MEDIA $ 65.00 08/10/2015 62205 ADVERTISINGSTARLIGHT CONCERT PSACITY MGR'S OFFTREE HOUSE HUMANE SOCI $ 290.00 08/10/2015 62509 SERVICE AGREEMENTS/CONTRACTS TREE HOUSE PROVIDED SPAY/NEUTER SERVICES TO 6 CATSCITY MGR'S OFFPETSMART INC 427 $ 47.94 08/11/2015 62509 SERVICE AGREEMENTS/CONTRACTS 6 BAGS OF LITTERCITY MGR'S OFFAMAZON.COM $ 45.98 08/11/2015 65555 PERSONAL COMPUTER EQCOMPUTER EQUIPMENTCITY MGR'S OFFPOTBELLY 005 $ 82.50 08/11/2015 65025 FOODCOUNCIL FOODCITY MGR'S OFFAMAZON MKTPLACE PMTS $ 27.70 08/12/2015 65555 PERSONAL COMPUTER EQCOMPUTER CABLECITY MGR'S OFFGOOGLE GOOGLE STORAGE $ 1.99 08/12/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE GOOGLE STORAGECITY MGR'S OFFAMAZON.COM $ 88.46 08/12/2015 66040 GENERAL ADMINISTRATIONMAT FOR SIT/STAND DESKCITY MGR'S OFFAMAZON.COM $ 88.46 08/12/2015 66040 GENERAL ADMINISTRATIONMAT FOR SIT/STAND DESKCITY MGR'S OFFAMAZON.COM $ 88.46 08/12/2015 66040 GENERAL ADMINISTRATIONMAT FOR SIT/STAND DESKCITY MGR'S OFFAMAZON.COM AMZN.COM/BI $ 88.46 08/12/2015 66040 GENERAL ADMINISTRATIONMAT FOR SIT/STAND DESKCITY MGR'S OFFAMAZON.COM $ 88.46 08/12/2015 66040 GENERAL ADMINISTRATIONMAT FOR SIT/STAND DESKCITY MGR'S OFFAMAZON.COM $ 88.46 08/12/2015 66040 GENERAL ADMINISTRATIONMAT FOR SIT/STAND DESKCITY MGR'S OFFAMAZON.COM $ 88.46 08/12/2015 66040 GENERAL ADMINISTRATIONMAT FOR SIT/STAND DESKCITY MGR'S OFFAMAZON.COM AMZN.COM/BI $ 88.46 08/12/2015 66040 GENERAL ADMINISTRATIONMAT FOR SIT/STAND DESKCITY MGR'S OFFAMAZON.COM $ 88.46 08/12/2015 66040 GENERAL ADMINISTRATIONMAT FOR SIT/STAND DESKCITY MGR'S OFFAMAZON.COM $ 88.46 08/12/2015 66040 GENERAL ADMINISTRATIONMAT FOR SIT/STAND DESKCITY MGR'S OFFD & D FINER FOODS $ 7.14 08/13/2015 65025 FOODCOUNCIL FOODCITY MGR'S OFFPETSMART INC 427 $ 310.79 08/13/2015 62509 SERVICE AGREEMENTS/CONTRACTS MILK REPLACERS, LITTER AND BULK PURCHASE OF WET CAT FOODCITY MGR'S OFFGFS STORE #1915 $ 19.90 08/14/2015 62509 SERVICE AGREEMENTS/CONTRACTS BLEACHOctober 19, 2015Page 3 of 2374 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015CITY MGR'S OFF PANINO'S PIZZERIA OR $ 112.23 08/14/2015 65025 FOODCOUNCIL FOODCITY MGR'S OFF GFS STORE #1915 $ 6.08 08/14/2015 65025 FOODCOUNCIL FOODCITY MGR'S OFF GFS STORE #1915 $ 15.96 08/14/2015 62509 SERVICE AGREEMENTS/CONTRACTS GLOVESCITY MGR'S OFF AMAZON.COM $ 88.46 08/17/2015 65625 FURNITURES AND FIXTURES MAT FOR SIT/STAND DESKCITY MGR'S OFF BKF BOOKFRESH $ 29.85 08/17/2015 62512 RECRUITMENT SERVICESRECRUITING SOFTWARECITY MGR'S OFFZOETIS INC $ 1,009.75 08/18/2015 62509 SERVICE AGREEMENTS/CONTRACTS MEDICATION ORDER FOR CATS.CITY MGR'S OFFADOBE ID CREATIVE CLD $ 19.99 08/19/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE INDESIGN MONTHLY MEMBERSHIPCITY MGR'S OFFPET FOOD EXPERTS $ 588.50 08/20/2015 62509 SERVICE AGREEMENTS/CONTRACTS BULK DRY FOOD ORDER FOR DOGS/CATS.CITY MGR'S OFFMICHAELS STORES 8625 $ 60.92 08/20/2015 62513 COMMUNITY PICNIC-SP EVENTSCRAFT SUPPLIES FOR COMMUNITY PICNIC.CITY MGR'S OFFSPIRIT AI 48701167041740 $ 161.18 08/24/2015 62295 TRAINING & TRAVELJENSEN CONFERENCE ON BUILDING ENERGY CODES BENCHMARKINGCITY MGR'S OFFISSUU $ 19.00 08/24/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEB PUBLISHING SOFTWARECITY MGR'S OFFADOBE CREATIVE CLOUD $ 49.99 08/26/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE CREATIVE CLOUD MONTHLY MEMBERSHIPCITY MGR'S OFFAMAZON MKTPLACE PMTS $ 34.70 08/26/2015 62490 OTHER PROGRAM COSTSHISPANIC HERITAGE MONTHCITY MGR'S OFFPETSMART INC 427 $ 287.66 08/27/2015 62509 SERVICE AGREEMENTS/CONTRACTS BULK ORDER OF CAT FOOD.CITY MGR'S OFFBLUESTONE RESTAURANT $ 206.00 08/27/2015 65025 FOODCOUNCIL FOODCITY MGR'S OFFERGO DEPOT LLC $ 1,456.00 08/27/2015 66040 GENERAL ADMINISTRATIONOFFICE EQUIPMENTCITY MGR'S OFFERGO DEPOT LLC $ 728.00 08/27/2015 66040 GENERAL ADMINISTRATIONOFFICE EQUIPMENTCITY MGR'S OFFBKF BOOKFRESH $ 24.90 08/27/2015 65125 OTHER COMMODITIESRECRUITING SOFTWARECITY MGR'S OFFACT ARTS ALLIANCE ILLI $ 340.00 08/28/2015 62295 TRAINING & TRAVELLASIK ONE STATE ARTS CONFERENCECITY MGR'S OFFAMAZON.COM $ 65.70 08/28/2015 62509 SERVICE AGREEMENTS/CONTRACTS PURCHASED DOG CHEWS AND COLLARSCITY MGR'S OFFADOBE ACROBAT PRO $ 14.99 08/31/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE ACROBAT PROFESSIONAL MONTHLY MEMBERSHIPCITY MGR'S OFFVALLI PRODUCE $ 82.53 08/31/2015 62295 TRAINING & TRAVELMANAGERS ANNUAL MEETINGCITY MGR'S OFFBIZNESSAPPS $ 59.00 08/31/2015 64545 (IS ONLY) PERSONAL COMP SOFTWARE MOBILE APP SUBSCRIPTIONCITY MGR'S OFFMCCORMICK ANIMAL HOSPI $ 2,133.20 08/31/2015 62509 SERVICE AGREEMENTS/CONTRACTS PAID OFF INVOICES FOR JULY/AUGUSTCITY MGR'S OFFTREE HOUSE HUMANE SOCI $ 330.00 08/31/2015 62509 SERVICE AGREEMENTS/CONTRACTS TREE HOUSE PROVIDED SPAY/NEUTER SERVICES TO 7 CATSCITY OF EVANSTONEASTERN IL UNIVERSITY $ 400.00 08/31/2015 62295 TRAINING & TRAVELEARLY REGISTRATION FEE FOR THE ANNUAL EDUCATIONAL MEETING OF THE MUNICIPAL CLERKS OF ILLINOIS IN SPRINGFIELD, IL.COMM ECON DEV/ADMINTRIBUNE PUBLISHING COM $ 55.49 08/10/2015 62205 ADVERTISINGPUBLIC NOTICE - ZBA - ORDER#3491900COMM ECON DEV/ADMINTRADERS SELF PARK $ 24.00 08/21/2015 62295 TRAINING & TRAVELMARK MUENZER - PARKING FOR 8/19/15 CMAP MEETINGCOMM ECON DEV/ADMINTHE HOME DEPOT 1902 $ 89.75 08/24/2015 65085 MINOR EQUIP & TOOLSGRAFITTI REMOVAL SUPPLIESCOMM ECON DEV/ADMINILFLS COM $ 59.95 08/25/2015 62490 OTHER PROGRAM COSTSMONTHLY SUBSCRIPTION FOR ILLINOIS FORECLOSURE WEBSITECOMM ECON DEV/ADMINEB MOVE TOGETHER SHAR $ 400.00 08/31/2015 62295 TRAINING & TRAVELMARK MUENZER & DAMIR LATINOVIC - REGISTRATION FOR 9/28/15 - 9/30/15 NABSA ANNUAL MEETING, CHICAGOCOMM ECON DEV/ADMINEB INTERMEDIATE GIS W $ 85.00 08/31/2015 62295 TRAINING & TRAVELMEAGAN JONES - REGISTRATION FOR 9/18/15 APA GIS WORKSHOPFIRE/ADMINANSTONGFS STORE #1915 $ 18.98 08/03/2015 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONADOBE $ 10.61 08/03/2015 62235 OFFICE EQUIPMENT MAINT.REPLACEMENT SOFTWAREFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 239.99 08/04/2015 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONHAROLD'S TRUE VALUE HD $ 14.59 08/04/2015 62245 OTHER EQ MAINTREPAIR PARTSFIRE/ADMINANSTONSTATE CHEMIC STATE CHE $ 105.69 08/05/2015 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONSTATE CHEMIC STATE CHE $ 304.95 08/05/2015 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 62.32 08/06/2015 62245 OTHER EQ MAINTSMALL TOOLSFIRE/ADMINANSTONMILITARY LUGGAGE COMPA $ 157.63 08/10/2015 62245 OTHER EQ MAINTACTIVE SHOOTER SUPPLIESOctober 19, 2015Page 4 of 2375 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015FIRE/ADMINANSTON THE HOME DEPOT 1902 $ (7.50) 08/10/2015 65085 MINOR EQUIP & TOOLSRETURNSFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 17.23 08/10/2015 65085 MINOR EQUIP & TOOLSSMALL TOOLSFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 61.59 08/11/2015 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONAQUA JET CAR WASH $ 2.27 08/13/2015 65125 OTHER COMMODITIESVEHICLE WASHFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 38.32 08/14/2015 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 96.46 08/18/2015 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONAMBULANCE LICENSE FEE $ 101.75 08/19/2015 62605 OTHER CHARGESAMBULANCE LICENSE FEEFIRE/ADMINANSTONQUALITY ELEVATOR PRODU $ 52.90 08/19/2015 65085 MINOR EQUIPMENT AND TOOLSSMALL TOOLSFIRE/ADMINANSTONWORLDPOINT ECC $ 405.04 08/24/2015 65625 FURNITURES AND FIXTURESCITIZEN CPR SUPPLIESFIRE/ADMINANSTONBOOKENDS AND BEGINNING $ 228.75 08/24/2015 65010 BOOKS, PUBLICATIONS, MAPSTRAINING MATERIALFIRE/ADMINANSTONIN NATIONAL AWARDS & $ 95.00 08/24/2015 65125 OTHER COMMODITIESTRAINING ROOM DEDICATIONFIRE/ADMINANSTONAQUA JET CAR WASH $ 2.36 08/24/2015 65125 OTHER COMMODITIESVEHICLE WASHFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 2.49 08/25/2015 62245 OTHER EQ MAINTREPAIR PARTSFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 19.94 08/26/2015 62245 OTHER EQ MAINTBATTERIESFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 5.97 08/26/2015 65090 SAFETY EQUIPMENTREPAIR PARTSFIRE/ADMINANSTONC AND B WELDERS INC $ 1,475.00 08/27/2015 65625 FURNITURES AND FIXTURESE 22 HOSE BEDSFIRE/ADMINANSTONNFPA NATL FIRE PROTECT $ 301.55 08/27/2015 62245 OTHER EQ MAINTFIRE PREVENTION WEEK SUPPLIESFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 97.34 08/28/2015 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONRADIOSHACK COR00164145 $ 17.65 08/28/2015 62245 OTHER EQ MAINTREPAIR PARTSFIRE/ADMINANSTONBB CONVENIENCE QPS $ 33.84 08/28/2015 62295 TRAINING & TRAVELVEHICLE INSPECTIONFIRE/ADMINANSTONPIONEER PLAZA QPS $ 38.38 08/28/2015 62295 TRAINING & TRAVELVEHICLE INSPECTIONFIRE/ADMINANSTONWAL-MART #2816 $ 29.18 08/31/2015 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESHEALTHAPHA EDONOREDUEPUBS $ 200.00 08/12/2015 62360 MEMBERSHIP DUESAPHA MEMBERSHIP FOR (C. CANEVA)HEALTHAPHA EDONOREDUEPUBS $ 200.00 08/12/2015 62360 MEMBERSHIP DUESAPHA MEMBERSHIP FOR (K. PREIHS)HEALTHAPHA ANNUAL MEETING $ 495.00 08/13/2015 62474 HEALTH PROTECTION GRANTAPHA 143RD ANNUAL MEETING EXPO (REGISTRATION FOR C. CANEVA)HEALTHAPHA ANNUAL MEETING $ 495.00 08/13/2015 62371 WOMEN OUT WALKINGAPHA 143RD ANNUAL MEETING EXPO (REGISTRATION FOR K. PREIHS)HEALTHNASW IL NASW IL $ 370.00 08/13/2015 62295 TRAINING & TRAVELREGISTRATION FOR REGISTRATION TO THE NASW ILLINOIS STATEWIDE SOCIAL WORK CONFERENCE FOR TIFFANY THOMPSONHEALTH FREDPRYOR CAREERTRACK $ 49.00 08/17/2015 62295 TRAINING & TRAVELTRAINING FOR BRINA AUGUSTEHEALTHSMARTSIGN $ 379.50 08/19/2015 62210 PRINTINGDECALS FOR IDENTIFYING BAIT STATIONSHEALTHIDEXX DISTRIBUTION INC $ 403.62 08/21/2015 62472 BEACH WATER TESTING GRANTSUPPLIES FOR BEACH WATER TESTINGHEALTHFEDEX 402705870 $ 49.12 08/24/2015 62471 COOK CO-VECTOR SURVEILLANCE GRANT SHIPPING OF DEAD BIRD FOR WNV TESTINGHEALTHWALMART.COM $ 39.59 08/27/2015 62605 OTHER CHARGES2 OFFICE LAMPS FOR DIRECTORS OFFICEHEALTHWW GRAINGER $ 437.04 08/28/2015 65085 MINOR EQUIPMENT AND TOOLSSMOKE DETECTOR TESTER (FOR PROPERTY STANDARDS INSPECTORS)HEALTHFEDEX 403345701 $ 40.79 08/31/2015 62471 COOK CO-VECTOR SURVEILLANCE GRANT SHIPPING OF DEAD BIRD FOR WNV TESTINGLAW/LEGALNOTARY PUBLIC IL $ 84.00 08/03/2015 62360 MEMBERSHIP DUESNOTARY PUBLICLAW/LEGALBA LE $ 6.59 08/05/2015 65025 FOODFOODLAW/LEGALIMPARK00220091A $ 40.00 08/05/2015 62295 TRAINING & TRAVELTRIAL PARKING FEELAW/LEGALMETRA CENTRAL ST EVANS $ 42.75 08/06/2015 62130 LITIGATIONMETRA EXPENSE FOR TRIALLAW/LEGALDALEYCTRTRAFFIC CTR VC $ 30.64 08/06/2015 62295 TRAINING & TRAVELPARKING FOR TRIALLAW/LEGALMINUTEMAN PRESS $ 149.89 08/06/2015 62130 LITIGATIONTRIAL EXPENSESOctober 19, 2015Page 5 of 2376 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015LAW/LEGAL WABASH RANDOLPH GARAGE $ 14.00 08/07/2015 62130 LITIGATIONPARKINGLAW/LEGAL ASSOC CORPORATE COUNSE $ (1,425.00) 08/07/2015 62295 TRAINING & TRAVELREFUND - SEMINARLAW/LEGALUS COURTS.COM $ 3.95 08/10/2015 62130 LITIGATIONFILING FEELAW/LEGALUS COURTS.COM $ 3.95 08/11/2015 62130 LITIGATIONFILING FEELAW/LEGALUS COURTS.COM $ 3.95 08/17/2015 62130 LITIGATIONFILING FEELAW/LEGALTRIBUNE PUBLISHING COM $ 39.49 08/18/2015 62205 ADVERTISINGPUBLISHING FEELAW/LEGALAMAZON MKTPLACE PMTS $ 20.84 08/21/2015 65095 OFFICE SUPPLIESOFFICE SUPPLIESLAW/LEGALAMAZON MKTPLACE PMTS $ 44.90 08/24/2015 65095 OFFICE SUPPLIESOFFICE SUPPLIESLAW/LEGALCFK PEOPLEFINDERS $ 0.98 08/26/2015 62605 OTHER CHARGESRESEARCHLAW/LEGALCFK PEOPLEFINDERS $ 0.97 08/26/2015 62605 OTHER CHARGESRESEARCHLAW/LEGALIMLA $ 15.00 08/27/2015 62295 TRAINING & TRAVELIMLA TRAINING BREAKFASTPOLICE DEPT/ADMINBUDGET RENTACARTOLL $ 23.55 08/03/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINUS FLEET TRACKING $ 79.90 08/03/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINU-HAUL-EVANSTON #75876 $ 21.75 08/03/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINTENTHOUSVILL-EVANSTON $ 104.00 08/04/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINOFFICE DEPOT #510 $ 255.47 08/04/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINJEWEL #3428 $ 7.14 08/05/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINPANERA BREAD #645 $ 175.50 08/06/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINSAMS CLUB #6444 $ 372.58 08/07/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINBUDGET RENTACARTOLL $ 0.90 08/11/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINEB CCROCS ANNUAL TRAI $ 80.00 08/12/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINHUMINTELL LLC $ (300.00) 08/13/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINBAUDVILLE INC. $ (73.50) 08/14/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINULINE SHIP SUPPLIES $ 266.70 08/14/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINTARGET 00009274 $ 16.68 08/17/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINKOHL'S #648 $ 269.80 08/17/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINVAN METER & ASSOCIATES $ 170.00 08/17/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINCURT'S CAFE SOUTH $ 17.21 08/17/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINTHE HOME DEPOT 1902 $ 117.91 08/17/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINPAYPAL SAVE LIFE $ 400.00 08/18/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINPAYPAL SAVE LIFE $ (46.00) 08/18/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINEVIDENT INC $ 536.50 08/19/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINN AMERICA RESCUE PRODU $ 932.75 08/19/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ 128.13 08/21/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ 128.13 08/21/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ (13.73) 08/24/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINNU CPS REGISTRATION $ 750.00 08/24/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINDOJE`S FORENSIC SUP $ 364.44 08/27/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINSIEGELS UNIFORMS - EVA $ 364.35 08/27/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINIACP $ 350.00 08/28/2015 62295 TRAINING & TRAVELINTERNATIONAL ASSOCIATION OF CHIEF OF POLICE - NATIONAL CONFERENCE - OCTOBER 2015October 19, 2015Page 6 of 2377 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015POLICE DEPT/ADMIN NILEE FLOWERS/EVENT DE $ 63.00 08/28/2015 65125 OTHER COMMODITIES SUPPLIESPOLICE DEPT/ADMIN KRANZ INC $ 5.84 08/28/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINTARGET 00009274 $ 19.60 08/28/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINSMARTSIGN $ 165.74 08/31/2015 65125 OTHER COMMODITIESSUPPLIESPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ (13.73) 08/31/2015 65125 OTHER COMMODITIESSUPPLIESPRCS/CHAND NEWB CNTRFACEBOOK CZ58A8J8J2 $ 65.67 08/03/2015 62490 OTHER PROGRAM COSTSBOOSTED POSTS FOR FACEBOOKPRCS/CHAND NEWB CNTRFACEBOOK BZ58A8J8J2 $ 49.00 08/03/2015 62490 OTHER PROGRAM COSTSBOOSTED POSTS FOR FACEBOOKPRCS/CHAND NEWB CNTRLASER QUEST #55 $ 210.00 08/03/2015 62507 FIELD TRIPSFIELD TRIP FOR SUMMER CAMPPRCS/CHAND NEWB CNTRLASER QUEST #55 $ 161.00 08/03/2015 62507 FIELD TRIPSFIELD TRIP FOR SUMMER CAMPPRCS/CHAND NEWB CNTRNRPA-CONGRESS $ 485.00 08/03/2015 62295 TRAINING & TRAVELREGISTRATION FEE FOR PROGRAM MANAGER AT THE NRPA CONFERENCEPRCS/CHAND NEWB CNTRORIENTAL TRADING CO $ 80.00 08/03/2015 65110 REC PROGRAM SUPPLIESTABLECLOTHS, NAPKINS AND WINDOW DECALS FOR ZOMBIE SCRAMBLEPRCS/CHAND NEWB CNTRARC SERVICES/TRAINING $ 10.00 08/05/2015 62360 MEMBERSHIP DUESPER PERSON FEES FOR AMERICAN RED CROSS CPR REVIEW CLASSPRCS/CHAND NEWB CNTRHAROLD'S TRUE VALUE HD $ 9.56 08/06/2015 65050 BUILDING MAINTENANCE MATERIAL MISC. SUPPLIES-TAPEPRCS/CHAND NEWB CNTRLASER QUEST #55 $ 147.00 08/06/2015 62507 FIELD TRIPSSUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTRHAROLD'S TRUE VALUE HD $ 44.36 08/07/2015 65050 BUILDING MAINTENANCE MATERIALREPAIR SUPPLIES---FASTENERS, DOOR STOPS, DRILL BIT, OUTDOOR THERMOMETERPRCS/CHAND NEWB CNTR LEGOLAND DISCOVERY CEN $ 96.00 08/07/2015 62507 FIELD TRIPSSUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTRDOHENY POOL SUPPLIES $ 132.17 08/10/2015 62490 OTHER PROGRAM COSTSFRAUDULENT CHARGE, UNDER INVESTIGATIONPRCS/CHAND NEWB CNTRNRPA HOUSING $ 54.88 08/14/2015 62295 TRAINING & TRAVELDEPOSIT FOR HOTEL FOR PROGRAM MGR. AT NRPA CONFERENCE.PRCS/CHAND NEWB CNTRSPIRIT AI 48701164135480 $ 75.00 08/17/2015 62295 TRAINING & TRAVELBAGGAGE FEE FOR FLIGHT FROM CHICAGO TO VEGAS FOR NRPA CONFERENCEPRCS/CHAND NEWB CNTR LEGOLAND DISCOVERY CEN $ 90.00 08/17/2015 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/CHAND NEWB CNTRAMERICAN 00123553926760 $ 225.10 08/17/2015 62295 TRAINING & TRAVELFLIGHT FOR PROGRAM MANAGER FROM VEGAS TO CHICAGO FOR NRPA CONFERENCEPRCS/CHAND NEWB CNTR SPIRIT AI 48701164126550 $ 138.09 08/17/2015 62295 TRAINING & TRAVELFLIGHT FOR PROGRAM MGR. FROM CHICAGO TO VEGAS FOR NRPA CONFERENCEPRCS/CHAND NEWB CNTR TARGET 00009274 $ 36.97 08/17/2015 65110 REC PROGRAM SUPPLIESSTORAGE BINS FOR SUMMER CAMP CLEAN UP, MOVIE FOR ULT ADV CAMP BACK UPPRCS/CHAND NEWB CNTR SOLDIER FIELD $ 232.50 08/19/2015 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/CHAND NEWB CNTRORBIT SKATE CENTER $ 203.00 08/20/2015 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/CHAND NEWB CNTRORBIT SKATE CENTER $ 268.83 08/21/2015 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/CHAND NEWB CNTRLEGOLAND DISCOVERY CEN $ 78.00 08/24/2015 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/CHAND NEWB CNTRVERTICAL ENDEAVORS-GLE $ 274.00 08/24/2015 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/CHAND NEWB CNTRJC LICHT #1252 $ 96.82 08/26/2015 65050 BUILDING MAINTENANCE MATERIAL PAINT FOR CHANDLER HALLWAYS AND ROOMSPRCS/CHAND NEWB CNTRNATIONAL RECREATION & $ 60.00 08/27/2015 62360 MEMBERSHIP DUESNATIONAL PARK AND RECREATIONS ASSOC. TRAINING DUESPRCS/CHAND NEWB CNTRGIORDANOS OF EVANSTON $ 76.76 08/28/2015 65025 FOODCHANDLER CUSTODIAN STAFF MEETING AT LUNCH HOUR.PRCS/CHAND NEWB CNTRTARGET 00009274 $ 95.55 08/31/2015 65110 REC PROGRAM SUPPLIESGLUE, PLAY DOUGH, PAINT, STICKERS, ETC.. FOR PLAY SCHOOLPRCS/CHAND NEWB CNTRHAROLD'S TRUE VALUE HD $ 10.47 08/31/2015 65050 BUILDING MAINTENANCE MATERIAL MISC. REPAIR ITEMSPRCS/COMMUNITY SERVICESSPOTHERO 312-566-7768 $ 18.70 08/19/2015 62295 TRAINING & TRAVELPARKING FOR COURT CASE - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICESNASW ONLINE $ 190.00 08/25/2015 62360 MEMBERSHIP DUESNASW RENEWAL FOR SOCIAL WORK LICENSEPRCS/COMMUNITY SERVICESHILTON OAK BROOK HILLS $ 133.20 08/28/2015 62295 TRAINING & TRAVELADULT PROTECTIONS AND ADVOCACY CONFERENCE - REIMBURSED BY GRANTPRCS/ECOLOGYPETSMART INC 427 $ 67.34 08/03/2015 62490 OTHER PROGRAM COSTSANIMAL CARE-LIVE AND DRY FOODPRCS/ECOLOGYTHE HOME DEPOT 1902 $ 67.92 08/03/2015 62490 OTHER PROGRAM COSTSPLASTIC LINING FOR ANIMAL ENCLOSERPRCS/ECOLOGYTHE HOME DEPOT 1902 $ 78.49 08/03/2015 65110 REC PROGRAM SUPPLIESSHED FLOORING, BACKGATE KEYPRCS/ECOLOGYTHE HOME DEPOT 1902 $ 14.97 08/03/2015 65005 LANDSCAPE MATERIALSSHOVELOctober 19, 2015Page 7 of 2378 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015PRCS/ECOLOGY FISH TECH $ 19.74 08/03/2015 65110 REC PROGRAM SUPPLIES WORMSPRCS/ECOLOGY THE HOME DEPOT 1902 $ 148.97 08/05/2015 65110 REC PROGRAM SUPPLIESDRILLPRCS/ECOLOGYAMAZON MKTPLACE PMTS $ 15.13 08/05/2015 65110 REC PROGRAM SUPPLIESDUCK PLUCK PRIZESPRCS/ECOLOGYAMAZON MKTPLACE PMTS $ 3.59 08/05/2015 65110 REC PROGRAM SUPPLIESDUCK PLUCK PRIZESPRCS/ECOLOGYAMAZON MKTPLACE PMTS $ 52.80 08/06/2015 65110 REC PROGRAM SUPPLIESDUCK PLUCK PRIZESPRCS/ECOLOGYJEWEL #3456 $ 10.09 08/06/2015 62490 OTHER PROGRAM COSTSSPLIT -ANIMAL CARE-FRESH FOOD (17.96%)PRCS/ECOLOGYJEWEL #3456 $ 46.10 08/06/2015 65025 FOODSPLIT -CAMP FOOD-COOKOUT AND CAMPOUT (82.04%)PRCS/ECOLOGYGFS STORE #1915 $ 240.52 08/07/2015 65025 FOODCAMP FOOD COOK OUTPRCS/ECOLOGYHAROLD'S TRUE VALUE HD $ 41.48 08/07/2015 65110 REC PROGRAM SUPPLIESSUMMER SUMMIT FAMILY CAMPOUT SUPPILIESPRCS/ECOLOGYFISH TECH $ 23.03 08/07/2015 65110 REC PROGRAM SUPPLIESWORMSPRCS/ECOLOGYJEWEL #3456 $ 18.49 08/10/2015 65025 FOODCAMP FOOD-COOKOUTPRCS/ECOLOGYGFS STORE #1915 $ 24.98 08/10/2015 65025 FOODCAMP FOOD-SNACKPRCS/ECOLOGYTARGET 00009274 $ 15.56 08/10/2015 65110 REC PROGRAM SUPPLIESDUCK PLUCK PRIZESPRCS/ECOLOGYTHE HOME DEPOT 1902 $ 23.75 08/10/2015 65110 REC PROGRAM SUPPLIESREC SUPPLIES-SHEDPRCS/ECOLOGYFISH TECH $ 13.16 08/10/2015 65110 REC PROGRAM SUPPLIESWORMSPRCS/ECOLOGYJEWEL #3456 $ 44.90 08/12/2015 65025 FOODCAMP FOOD-COOKOUTPRCS/ECOLOGYGFS STORE #1915 $ 239.95 08/13/2015 65025 FOODCAMP FOOD-CAMPOUTPRCS/ECOLOGYHAROLD'S TRUE VALUE HD $ 11.77 08/13/2015 65110 REC PROGRAM SUPPLIESCAMPFIRE SUPPLIESPRCS/ECOLOGYFISH TECH $ 23.96 08/13/2015 65110 REC PROGRAM SUPPLIESWORMSPRCS/ECOLOGYLLLREPTILE AND SUPPLY $ 41.94 08/17/2015 62490 OTHER PROGRAM COSTSANIMAL CARE FOOD- LIVE FOODPRCS/ECOLOGYJEWEL #3456 $ 9.66 08/17/2015 65025 FOODCAMP FOODPRCS/ECOLOGYFISH TECH $ 19.74 08/17/2015 65110 REC PROGRAM SUPPLIESWORMSPRCS/ECOLOGYFOSTER SMITH MAIL ORDR $ 23.98 08/19/2015 62490 OTHER PROGRAM COSTSANIMAL CARE BEDDINGPRCS/ECOLOGYTHE HOME DEPOT 1902 $ 23.92 08/21/2015 65005 LANDSCAPE MATERIALSGARDEN SAFETY SUPPLIESPRCS/ECOLOGYTHE HOME DEPOT 1902 $ (50.94) 08/21/2015 62490 OTHER PROGRAM COSTSRETURNED PLASTIC LINING FOR ANIMAL ENCLOSERPRCS/ECOLOGYSAMSCLUB #6444 $ 56.46 08/21/2015 62490 OTHER PROGRAM COSTSTEEN BONFIRE- TABLE AND LANTERN BATTERIESPRCS/ECOLOGYJEWEL #3456 $ 10.56 08/24/2015 62490 OTHER PROGRAM COSTSTEEN BONFIRE-FIRE SUPPLIESPRCS/ECOLOGYFISH TECH $ 23.96 08/24/2015 65110 REC PROGRAM SUPPLIESWORMSPRCS/ECOLOGYPETSMART INC 427 $ 58.56 08/28/2015 62490 OTHER PROGRAM COSTSANIMAL CARE-LIVE FOOD AND ENCLOSURE CAVEPRCS/ECOLOGYJEWEL #3456 $ 10.89 08/31/2015 62490 OTHER PROGRAM COSTSANIMAL CARE-FRESH FOODPRCS/ECOLOGYGFS STORE #1915 $ 98.22 08/31/2015 65025 FOODCAMP FOOD- CAMPFIREPRCS/FLEETWOOD JOUR CNTR LOST ERAS $ 65.00 08/03/2015 65110 REC PROGRAM SUPPLIESCHAIR RENTAL FOR MAYA'S LAST POEMGLASSES FOR POP UP THEATREPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 18.46 08/03/2015 65110 REC PROGRAM SUPPLIESSET BUILDING FOR MAYA'S LAST POEMPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 219.47 08/03/2015 65025 FOODSUMMER FOOD PROGRAM - BREAKFASTPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 110.22 08/03/2015 65025 FOODSUMMER FOOD PROGRAM -SUPPLIESPRCS/FLEETWOOD JOUR CNTR EVANSTON IMPRINTABL $ 364.05 08/04/2015 65110 REC PROGRAM SUPPLIESPLAYGROUND PLUS T-SHIRTSPRCS/FLEETWOOD JOUR CNTR LEMOI ACE HARDWARE $ 9.99 08/04/2015 65110 REC PROGRAM SUPPLIESSET BUILDING FOR MAYA'S LAST POEMPRCS/FLEETWOOD JOUR CNTR FIGURE 53 $ 188.00 08/05/2015 65110 REC PROGRAM SUPPLIESPROGRAM FOR BACKGROUND LIGHTING AND SOUND FOR MAYAPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 169.99 08/05/2015 65025 FOODSENIOR PROGRAM - LUNCHPRCS/FLEETWOOD JOUR CNTR BLICK ART 800 447 1892 $ 148.39 08/05/2015 65110 REC PROGRAM SUPPLIESSIGN MAKING SUPPLIESOctober 19, 2015Page 8 of 2379 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015PRCS/FLEETWOOD JOUR CNTR DESIGN LAB CHICAGO $ 74.00 08/05/2015 65110 REC PROGRAM SUPPLIES STAGE SUPPLIESPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 109.70 08/05/2015 65025 FOODSUMMER FOOD PROGRAM - BREAKFASTPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 122.43 08/05/2015 65025 FOODSUMMER FOOD PROGRAM - MILKPRCS/FLEETWOOD JOUR CNTR DESIGN LAB CHICAGO $ 121.24 08/06/2015 65110 REC PROGRAM SUPPLIES LIGHTING FOR MAYA'S LAST POEMPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 62.96 08/06/2015 65110 REC PROGRAM SUPPLIESSET BUILDING FOR MAYA'S LAST POEMPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 192.00 08/06/2015 65025 FOODSUMMER FOOD PROGRAM - BREAKFASTPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 34.98 08/06/2015 65025 FOODSUMMER FOOD PROGRAM - MILKPRCS/FLEETWOOD JOUR CNTR K.C. FITNESS $ 610.00 08/07/2015 62245 AUTOMOTIVE EQ MAINTPREVENTATIVE MAINTENANCEPRCS/FLEETWOOD JOUR CNTR WALGREENS #2619 $ 12.98 08/07/2015 65110 REC PROGRAM SUPPLIESPROPS FOR MAYAPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 66.22 08/07/2015 65110 REC PROGRAM SUPPLIESSET BUILDING MATERALSPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 331.82 08/07/2015 65025 FOODSUMMER FOOD PROGRAM - BREAKFASTPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 69.96 08/07/2015 65025 FOODSUMMER FOOD PROGRAM - MILKPRCS/FLEETWOOD JOUR CNTR LEMOI ACE HARDWARE $ 68.40 08/10/2015 65110 REC PROGRAM SUPPLIESBUILDING SET SUPPLIESPRCS/FLEETWOOD JOUR CNTR VOGUE FABRICS INC $ 6.11 08/10/2015 65110 REC PROGRAM SUPPLIESCHILDREN'S THEATRE PROPSPRCS/FLEETWOOD JOUR CNTR SUBWAY 03466141 $ 34.00 08/10/2015 65025 FOODFOOD FOR TECH REHEARSALPRCS/FLEETWOOD JOUR CNTR GIORDANOS OF EVANSTON $ 192.75 08/10/2015 65025 FOODPLAYGROUND PLUS BOYS/GIRLS DAYPRCS/FLEETWOOD JOUR CNTR US TOY CO INC 2 $ 13.30 08/10/2015 65110 REC PROGRAM SUPPLIESPROPS FOR CHILDREN'S THEATREPRCS/FLEETWOOD JOUR CNTR LEMOI ACE HARDWARE $ 11.98 08/10/2015 65110 REC PROGRAM SUPPLIESTHEATRE SUPPLIES FOR MAYAPRCS/FLEETWOOD JOUR CNTR CROWN TROPHY 54 $ 80.25 08/12/2015 65110 REC PROGRAM SUPPLIESYOUNG ADULT BASKETBALL TROPHIESPRCS/FLEETWOOD JOUR CNTR GIGIO S $ 139.30 08/13/2015 65025 FOODBULLS BASKETBALL PROGRAM PIZZA PARTYPRCS/FLEETWOOD JOUR CNTR HECKYS BARBEQUE $ 75.00 08/13/2015 65025 FOODMAYA OPENING NIGHTPRCS/FLEETWOOD JOUR CNTR PARTY TIME PALACE $ 719.23 08/14/2015 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/FLEETWOOD JOUR CNTR GIGIO S $ 454.80 08/14/2015 65025 FOODKITS & CATS BASKETBALL PROGRAM PIZZA PARTYPRCS/FLEETWOOD JOUR CNTR CROWN TROPHY 54 $ 283.20 08/14/2015 65110 REC PROGRAM SUPPLIESKITS, CATS & BULLS BASKETBALL PROGRAM MEDALSPRCS/FLEETWOOD JOUR CNTR WALGREENS #2619 $ 65.00 08/17/2015 65110 REC PROGRAM SUPPLIESADULT SKATE NIGHT GIFT CARDSPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 966.91 08/18/2015 65025 FOOD52.47 - SUMMER FOOD BREAKFAST MILK 69.96 - SUMMER FOOD BREAKFAST MILK 95.82 - SUMMER FOOD BREAKFAST 319.23 - SUMMER FOOD BREAKFAST PRCS/FLEETWOOD JOUR CNTR PIER PARK FERRIS WHEEL $ 733.50 08/20/2015 62507 FIELD TRIPS PLAYGROUND PLUS FIELD TRIPPRCS/FLEETWOOD JOUR CNTR IN SPORTS IMPORTS, IN $ 523.00 08/21/2015 65110 REC PROGRAM SUPPLIES VOLLEYBALL FLOOR SLEEVES AND FLOOR PLATESPRCS/FLEETWOOD JOUR CNTR MICHAELS STORES 3849 $ 22.18 08/24/2015 65110 REC PROGRAM SUPPLIESCANDLES FOR GALAPRCS/FLEETWOOD JOUR CNTR GFS STORE #1915 $ 124.13 08/24/2015 65110 REC PROGRAM SUPPLIESITEMS FOR BLACK TIE GALAPRCS/FLEETWOOD JOUR CNTR IN GOOD NEWS LAUNDRY $ 75.00 08/24/2015 65110 REC PROGRAM SUPPLIESLAUNDRY FOR THE ENTIRE RUN OF MAYA'S LAST POEMPRCS/FLEETWOOD JOUR CNTR 802BRUNSWICKS BUFFALOBUFFALO GROVE $ 330.02 08/24/2015 62507 FIELD TRIPSPLAYGROUND PLUS FIELD TRIPPRCS/FLEETWOOD JOUR CNTR GFS STORE #1915 $ 70.90 08/26/2015 65025 FOODAFTER SCHOOL FOOD SERVICEPRCS/FLEETWOOD JOUR CNTR HOUSE OF RENTAL $ 50.00 08/26/2015 62515 RENTAL SERVICESITEMS FOR BLACK TIE GALAPRCS/FLEETWOOD JOUR CNTR GFS STORE #1915 $ 39.25 08/26/2015 65025 FOODMASON PARK MIDDLE SCHOOL DROP-INPRCS/FLEETWOOD JOUR CNTR GFS STORE #1915 $ 208.80 08/27/2015 65025 FOODAFTER SCHOOL PROGRAM FOOD SERVICEPRCS/FLEETWOOD JOUR CNTR GFS STORE #1915 $ 121.43 08/27/2015 65025 FOODMILK FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR WALGREENS #2619 $ 26.32 08/27/2015 65110 REC PROGRAM SUPPLIESPHOTO CASES FOR BLACK TIE GALAPRCS/FLEETWOOD JOUR CNTR GFS STORE #1915 $ 65.56 08/27/2015 65025 FOODSENIOR FOOD SUPPLIESPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 70.50 08/28/2015 65025 FOODEXTENDED CAMP LUNCHOctober 19, 2015Page 9 of 2380 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 67.57 08/28/2015 65025 FOODEXTENDED CAMP LUNCHPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 19.97 08/28/2015 65110 REC PROGRAM SUPPLIESPAINT FOR THEATREPRCS/FLEETWOOD JOUR CNTR GFS STORE #1915 $ 41.79 08/31/2015 65025 FOODFOOD ITEMS FOR BLACK TIE GALAPRCS/FLEETWOOD JOUR CNTR GFS STORE #1915 $ 45.71 08/31/2015 65025 FOODFOOD ITEMS FOR BLACK TIE GALAPRCS/FLEETWOOD JOUR CNTR SPIRIT HALLOWEEN 60314 $ 37.97 08/31/2015 65110 REC PROGRAM SUPPLIESGALA RECEPTION SUPPLIESPRCS/FLEETWOOD JOUR CNTR SPIRIT HALLOWEEN 60314 $ 174.83 08/31/2015 65110 REC PROGRAM SUPPLIESGALA RECEPTION SUPPLIESPRCS/FLEETWOOD JOUR CNTR HOUSE OF RENTAL $ 802.69 08/31/2015 65110 REC PROGRAM SUPPLIESTHEATER SUPPLIESPRCS/FLEETWOOD JOUR CNTR HOUSE OF RENTAL $ 74.08 08/31/2015 65110 REC PROGRAM SUPPLIESTHEATER SUPPLIESPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 34.84 08/03/2015 65040 JANITORIAL SUPPLIESHAND SOAPPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 227.57 08/03/2015 65050 BUILDING MAINTENANCE MATERIAL SPLIT - ECOLOGY TABLE STORAGE RACK (49.01%)PRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 189.83 08/03/2015 65110 REC PROGRAM SUPPLIESSPLIT - PERSONAL TRAINER STORAGE CART (40.88%)PRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 46.95 08/03/2015 62490 OTHER PROGRAM COSTSSPLIT - TEEN EVENT- SLINGSHOT (10.11%)PRCS/LEVY SEN CNTRUSA-CLEAN, INC. $ (9.73) 08/03/2015 62245 OTHER EQ MAINTTAX REFUNDPRCS/LEVY SEN CNTRAMAZON.COM $ 51.46 08/07/2015 65110 REC PROGRAM SUPPLIESCOMPOSTING SUPPLIESPRCS/LEVY SEN CNTRLIGHT OPERA WORKS $ 576.00 08/07/2015 62507 FIELD TRIPSSENIOR TRIPPRCS/LEVY SEN CNTRMOBILE MINI $ 223.16 08/11/2015 65110 REC PROGRAM SUPPLIESMONTHLY STORAGE POD RENTALSPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 73.62 08/14/2015 65050 BUILDING MAINTENANCE MATERIAL STORAGE RACK FOR CHAIRSPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 54.98 08/17/2015 62490 OTHER PROGRAM COSTSANIMAL PEN REPAIRSPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 55.82 08/17/2015 62490 OTHER PROGRAM COSTSTEEN SUMMER EVENT SUPPLIESPRCS/LEVY SEN CNTRPANERA BREAD #600645 $ 187.47 08/20/2015 62507 FIELD TRIPSLUNCH FOR SENIOR TRIPPRCS/LEVY SEN CNTRAMZ WEBSTAURANTSTORE C $ 231.96 08/21/2015 65050 BUILDING MAINTENANCE MATERIAL SOAP DISPENSERS FOR RESTROOMSPRCS/LEVY SEN CNTRSARPINOS PIZZA OF EVAN $ 23.42 08/21/2015 65025 FOODSTAFF TRAININGPRCS/LEVY SEN CNTRUSA-CLEAN, INC. $ 219.45 08/21/2015 62245 OTHER EQ MAINTTASKI FLOOR MACHINE REPAIRPRCS/LEVY SEN CNTRAMAZON.COM $ 139.99 08/26/2015 62490 OTHER PROGRAM COSTSGO PRO CAMERA FOR DEPTPRCS/LEVY SEN CNTRAMAZON.COM $ 105.78 08/27/2015 65110 REC PROGRAM SUPPLIESPROJECTION SCREENPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 12.78 08/27/2015 65050 BUILDING MAINTENANCE MATERIAL TABLE STORAGE RACKPRCS/LEVY SEN CNTRGFS STORE #1915 $ 54.01 08/31/2015 65025 FOODFOOD FOR LUNCH PROGRAMPRCS/LEVY SEN CNTREVANSTON SIGNS AND GRA $ 1,762.50 08/31/2015 65515 OTHER IMPROVEMENTSGIBSS-MORRISON SIGNAGEPRCS/LEVY SEN CNTRMENARDS MORTON GROVE $ 52.83 08/31/2015 62245 OTHER EQ MAINTLOCKER ROOM SHOWER REPAIRSPRCS/LEVY SEN CNTRWWW.NEWEGGBUSINESS.COM $ 2,849.97 08/31/2015 62482 CONSTRUCTIONMASON PARKS ELECTRONICS PER LOWES GRANTPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 17.71 08/31/2015 65110 REC PROGRAM SUPPLIESPAINT CABINET SUPPLIESPRCS/NOYES CNTRFRANK LLOYD WRIGHT TRU $ 191.00 08/03/2015 62507 FIELD TRIPSBALANCE FOR ARCHITECTURE CAMP FIELD TRIPPRCS/NOYES CNTRMALNATIS 22 $ 62.38 08/03/2015 65110 REC PROGRAM SUPPLIESCUSTODIAN THANK YOU LUNCHPRCS/NOYES CNTRDOLRTREE 673 00006734 $ 30.00 08/03/2015 65110 REC PROGRAM SUPPLIESFESTIVAL AUCTION SUPPLIESPRCS/NOYES CNTRTHE HOME DEPOT 1902 $ 216.66 08/03/2015 65110 REC PROGRAM SUPPLIESFESTIVAL SUPPLIESPRCS/NOYES CNTRWALGREENS #2619 $ 35.04 08/03/2015 65110 REC PROGRAM SUPPLIESFESTIVAL SUPPLIESPRCS/NOYES CNTROFFICE DEPOT #510 $ 18.58 08/03/2015 65110 REC PROGRAM SUPPLIESFESTIVAL SUPPLIESPRCS/NOYES CNTRFAMILY DOLLAR #6423 $ 8.00 08/03/2015 65110 REC PROGRAM SUPPLIESRULERS FOR ARCHITECTURE CAMPPRCS/NOYES CNTRD & D FINER FOODS $ 25.13 08/06/2015 65110 REC PROGRAM SUPPLIESARCHITECTURE CAMP SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 11.58 08/10/2015 65110 REC PROGRAM SUPPLIESARCHITECTURE CAMP EXTENDED CARE SUPPLIESOctober 19, 2015Page 10 of 2381 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015PRCS/NOYES CNTR FRANK LLOYD WRIGHT $ 23.49 08/10/2015 65110 REC PROGRAM SUPPLIESBOOKS FOR ARCHITECTURE CAMPPRCS/NOYES CNTRUSPS 16262202033308925 $ 5.95 08/10/2015 65110 REC PROGRAM SUPPLIESFESTIVAL AUCTION SUPPLIESPRCS/NOYES CNTRJEWEL #3428 $ 38.99 08/12/2015 65025 FOODFESTIVAL MEETINGPRCS/NOYES CNTROFFICE DEPOT #510 $ 4.99 08/12/2015 62210 PRINTINGFESTIVAL SUPPLIESPRCS/NOYES CNTRBENNISONS BAKERY INC $ 85.30 08/13/2015 65110 REC PROGRAM SUPPLIESELIZABETHAN CAMP CAKEPRCS/NOYES CNTRLOWES #02728 $ 238.00 08/14/2015 65110 REC PROGRAM SUPPLIESFIRE RINGS FOR END OF YEAR BONFIREPRCS/NOYES CNTRTHE HOME DEPOT 1902 $ 715.91 08/14/2015 65050 BUILDING MAINTENANCE MATERIAL NOYES ARTS CENTER DEHUMIDIFIERPRCS/NOYES CNTRD & D FINER FOODS $ 7.97 08/17/2015 65110 REC PROGRAM SUPPLIESEXTENDED CARE SNACKSPRCS/NOYES CNTRWM SUPERCENTER #1998 $ 43.52 08/17/2015 65110 REC PROGRAM SUPPLIESPEACE CAMP SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 42.88 08/17/2015 65110 REC PROGRAM SUPPLIESRENAISSANCE CAMP SUPPLIESPRCS/NOYES CNTRTARGET 00009274 $ 28.40 08/18/2015 65110 REC PROGRAM SUPPLIESPEACE CAMP TIE DYEPRCS/NOYES CNTRTRIBUNE PUBLISHING COM $ 700.00 08/21/2015 62205 ADVERTISINGFESTIVAL ADVERTISINGPRCS/NOYES CNTROFFICE DEPOT #510 $ 140.64 08/27/2015 65110 REC PROGRAM SUPPLIESFESTIVAL SUPPLIESPRCS/RBT CROWN CNTRSIX FLAGS GREAT AMEQPS $ 25.00 08/03/2015 62507 FIELD TRIPSBUS PARKING FEE.PRCS/RBT CROWN CNTRSIX FLAGS GREAT AMEQPS $ 25.00 08/03/2015 62507 FIELD TRIPSBUS PARKING FEE.PRCS/RBT CROWN CNTRGFS STORE #1915 $ 220.36 08/03/2015 65025 FOODCAMP SUPPLIES - FOODPRCS/RBT CROWN CNTRMOBILE MINI $ 112.77 08/03/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL RENTAL COST FOR STORAGE POD.PRCS/RBT CROWN CNTRGFS STORE #1915 $ 42.18 08/03/2015 65025 FOODSNACK SUPPLIESPRCS/RBT CROWN CNTRGFS STORE #1915 $ 76.77 08/03/2015 65025 FOODSNACKSPRCS/RBT CROWN CNTRGFS STORE #1915 $ 55.89 08/03/2015 65025 FOODSNACKS FOR LAST DAY OF CAMP.PRCS/RBT CROWN CNTRDOLRTREE 673 00006734 $ 85.00 08/03/2015 65110 REC PROGRAM SUPPLIESSUPPLIES FOR MINI CAMP.PRCS/RBT CROWN CNTRPETSMART INC 427 $ 55.32 08/04/2015 65110 REC PROGRAM SUPPLIESPETSUPPLIESPRCS/RBT CROWN CNTRENCHANTED CASTLE $ 455.75 08/06/2015 62507 FIELD TRIPSMINI CAMP FIELD TRIPPRCS/RBT CROWN CNTRTARGET 00009274 $ 89.98 08/07/2015 65110 REC PROGRAM SUPPLIESPROS ROOM ORGANIZATIONAL CUBBIESPRCS/RBT CROWN CNTRODYSSEY FUN WORLD $ 495.00 08/10/2015 62507 FIELD TRIPSMINI CAMP FIELD TRIPPRCS/RBT CROWN CNTRCLASSIC BOWL $ 228.00 08/10/2015 62507 FIELD TRIPSMINI CAMP FIELD TRIPPRCS/RBT CROWN CNTRBLICK ART 800 447 1892 $ 14.49 08/10/2015 65110 REC PROGRAM SUPPLIESPAINT FOR LTS OLYMPICSPRCS/RBT CROWN CNTRBLICK ART 800 447 1892 $ 41.95 08/10/2015 65110 REC PROGRAM SUPPLIESPAINT FOR LTS OLYMPICSPRCS/RBT CROWN CNTRPANINO'S PIZZERIA OR $ 46.15 08/10/2015 65110 REC PROGRAM SUPPLIESPIZZA FOR SKATERSPRCS/RBT CROWN CNTRU-HAUL-EVANSTON #75876 $ 10.37 08/10/2015 65050 BUILDING MAINTENANCE MATERIAL PROPANE FOR ICE EDGER.PRCS/RBT CROWN CNTRPETSMART INC 427 $ 25.99 08/12/2015 65110 REC PROGRAM SUPPLIESPET SUPPLIESPRCS/RBT CROWN CNTRPARTY TIME PALACE $ 399.54 08/13/2015 62507 FIELD TRIPSMINI CAMP FIELD TRIPPRCS/RBT CROWN CNTRWILMETTE BICYCLE & SPO $ 315.00 08/13/2015 65110 REC PROGRAM SUPPLIESRENTAL SKATE SHARPENING.PRCS/RBT CROWN CNTRSCHAUMBURG PARK DIS $ 319.75 08/14/2015 62507 FIELD TRIPSMINI-CAMP FIELD TRIPPRCS/RBT CROWN CNTRJC LICHT #1252 $ 386.64 08/14/2015 65050 BUILDING MAINTENANCE MATERIAL PAINTPRCS/RBT CROWN CNTRCLASSIC BOWL $ 196.00 08/17/2015 62507 FIELD TRIPSMINI CAMP FIELD TRIPPRCS/RBT CROWN CNTRUS FIGURE SKATING $ 127.50 08/18/2015 62360 MEMBERSHIP DUESMEMBERSHIPPRCS/RBT CROWN CNTRUS FIGURE SKATING $ 112.50 08/18/2015 62360 MEMBERSHIP DUESMEMBERSHIP DUES AND TESTSPRCS/RBT CROWN CNTRJC LICHT #1252 $ 139.27 08/18/2015 65050 BUILDING MAINTENANCE MATERIAL PAINTPRCS/RBT CROWN CNTRTHE HOME DEPOT 1902 $ 4.69 08/19/2015 65050 BUILDING MAINTENANCE MATERIAL CONCRETE MIX.October 19, 2015Page 11 of 2382 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015PRCS/RBT CROWN CNTR PROFESSIONAL SKATERS A $ 105.00 08/19/2015 62360 MEMBERSHIP DUES MEMBERSHIP DUES AND TESTSPRCS/RBT CROWN CNTR BOTANY BAY CHEMICAL CO $ 1,032.64 08/20/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CHEMICAL TREATMENT FOR WATER TOWER.PRCS/RBT CROWN CNTR EX3 $ 15.00 08/20/2015 62360 MEMBERSHIP DUES TESTING FEES FOR MEMBERSHIPPRCS/RBT CROWN CNTR THE HOME DEPOT 1902 $ 20.65 08/21/2015 65050 BUILDING MAINTENANCE MATERIAL MORTAR MIX FOR SIDEWALK REPAIR.PRCS/RBT CROWN CNTR THE HOME DEPOT 1902 $ 14.28 08/21/2015 65050 BUILDING MAINTENANCE MATERIAL STEEL HAND GROOVE, CONCRETE MIX.PRCS/RBT CROWN CNTR TARGET 00009274 $ 170.20 08/24/2015 65110 REC PROGRAM SUPPLIES CRAFT SUPPLIES - PRESCHOOLPRCS/RBT CROWN CNTR MINUTEMAN POWERBOSS-VI $ 193.20 08/24/2015 65040 JANITORIAL SUPPLIESFLOOR MACHINE REPAIR.PRCS/RBT CROWN CNTRWAYFAIR WAYFAIR $ 187.99 08/24/2015 65110 REC PROGRAM SUPPLIESPLAY KITCHEN - ROOM EPRCS/RBT CROWN CNTRWILMETTE BICYCLE & SPO $ 145.00 08/24/2015 65110 REC PROGRAM SUPPLIESRENTAL SKATE SHARPENING.PRCS/RBT CROWN CNTRVALLI PRODUCE $ 119.13 08/25/2015 65025 FOODLUNCH - SNACK (PRESCHOOL)PRCS/RBT CROWN CNTRTRADER JOE'S #702 QPS $ 76.11 08/25/2015 65110 REC PROGRAM SUPPLIESLUNCH - SNACK SUPPLIESPRCS/RBT CROWN CNTRWALGREENS #4218 $ 36.44 08/25/2015 65110 REC PROGRAM SUPPLIESPRESCHOOL SUPPLIESPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 30.11 08/26/2015 65025 FOODAFTER SCHOOL ADVENTURE SNACKS.PRCS/RBT CROWN CNTRVALLI PRODUCE $ 137.91 08/26/2015 65025 FOODLUNCH - SNACKPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 7.77 08/26/2015 65025 FOODMILK FOR SNACKS.PRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 34.08 08/26/2015 65110 REC PROGRAM SUPPLIESSUPPLIES FOR AFTER SCHOOL PROGRAM.PRCS/RBT CROWN CNTRVALLI PRODUCE $ (3.08) 08/26/2015 65025 FOODTAX REFUNDEDPRCS/RBT CROWN CNTRIL TOLLWAY-MISS TOLL P $ 13.30 08/28/2015 62507 FIELD TRIPSBUS TOLL FOR FIELD TRIP.PRCS/RBT CROWN CNTRCITY WELDING SALES AND $ 39.40 08/28/2015 65050 BUILDING MAINTENANCE MATERIAL LIQUID PROPANE.PRCS/RBT CROWN CNTRGFS STORE #1915 $ 215.39 08/28/2015 65110 REC PROGRAM SUPPLIESLUNCH & SNACK SUPPLIESPRCS/RBT CROWN CNTRPETSMART INC 427 $ 42.33 08/28/2015 65110 REC PROGRAM SUPPLIESPET SUPPLIESPRCS/RBT CROWN CNTRGFS STORE #1915 $ 17.06 08/28/2015 65025 FOODSNACKPRCS/RBT CROWN CNTRTCT ANDERSON'S $ 284.71 08/28/2015 65110 REC PROGRAM SUPPLIESSNOWPLOW SAM COSTUMEPRCS/RBT CROWN CNTRSTARBUCKS #23091 EVANS $ 16.30 08/31/2015 65110 REC PROGRAM SUPPLIESCOFFEE FOR JUDGES AND COACHESPRCS/RBT CROWN CNTRRITE LOCK & SAFE $ 11.40 08/31/2015 65050 BUILDING MAINTENANCE MATERIAL KEYS FOR CABINETS AND DOORS.PRCS/RBT CROWN CNTRAMAZONPRIME MEMBERSHIP $ 99.00 08/31/2015 62360 MEMBERSHIP DUESMEMBERSHIPPRCS/RBT CROWN CNTR#02502 JEWEL $ 270.34 08/31/2015 65110 REC PROGRAM SUPPLIESNUTCRACKER AUDITION FOODPRCS/RBT CROWN CNTRMOBILE MINI $ 112.77 08/31/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL RENTAL FEE FOR STORAGE POD.PRCS/RECREATIONLEMOI ACE HARDWARE $ 15.47 08/03/2015 62490 OTHER PROGRAM COSTSCABLE-TIES, FLY RIBBONPRCS/RECREATIONMICHAELS STORES 5057 $ 67.83 08/03/2015 65110 REC PROGRAM SUPPLIESDYE, INK PADS, BLOCK PAPER, TIE DYE FOR CAMPPRCS/RECREATIONCHICAGO BANDITS $ (50.00) 08/03/2015 62507 FIELD TRIPSFIELD TRIP CREDIT FROM SPECIAL RECREATION PROGRAM OUTING -FEWER PARTICIPANTS ATTENDEDPRCS/RECREATIONPARTY CITY $ 61.69 08/03/2015 65110 REC PROGRAM SUPPLIESLAKESHORE FESTIVAL TABLECLOTHESPRCS/RECREATION837 - BRUNSWICK ZONE - $ 114.00 08/03/2015 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONNRPA-CONGRESS $ 485.00 08/03/2015 62295 TRAINING & TRAVELREGISTRATION FOR NATIONAL PARK AND RECREATION CONFERENCE TRAINING FOR BOB DORNEKERPRCS/RECREATION TARGET 00020875 $ 108.91 08/03/2015 65110 REC PROGRAM SUPPLIES T-SHIRTS, SHEET AND BIRD SEED FOR CAMP ACTIVITIESPRCS/RECREATION CVS/PHARMACY #08760 $ 5.99 08/04/2015 65025 FOODOIL FOR POPCORN SNACK AT CAMPPRCS/RECREATION TARGET 00009274 $ 17.98 08/05/2015 62513 COMMUNITY PICNIC-SP EVENTSCRAFT SUPPLIES FOR COMMUNITY PICNICPRCS/RECREATIONTARGET 00009274 $ 35.06 08/05/2015 62513 COMMUNITY PICNIC-SP EVENTSCRAFT SUPPLIES FOR COMMUNITY PICNICPRCS/RECREATIONTARGET 00009274 $ 36.37 08/05/2015 62513 COMMUNITY PICNIC-SP EVENTSCRAFT SUPPLIES FOR COMMUNITY PICNICPRCS/RECREATIONPLUG N PAY INC $ 157.28 08/05/2015 62490 OTHER PROGRAM COSTSFEES FOR ONLINE CREDIT CARD REGISTRATIONS FOR RECREATION PROGRAM -RECTRACOctober 19, 2015Page 12 of 2383 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015PRCS/RECREATION PLUG N PAY INC $ 19.90 08/05/2015 62490 OTHER PROGRAM COSTSFEES FOR ONLINE CREDIT CARD REGISTRATIONS FOR RECREATION PROGRAM -RECTRACPRCS/RECREATION MURRAYS SPORTS $ 263.33 08/05/2015 65110 REC PROGRAM SUPPLIES SHACKLES, PINS, RINGS, RUDDER CAM KITPRCS/RECREATION SKY HIGH SPORTS NILES $ 95.00 08/06/2015 62507 FIELD TRIPS ADMISSION FEE FOR CAMP TRIP TO SKY HIGH SPORTSPRCS/RECREATION STUDENT TRANSPORTATION $ 270.00 08/06/2015 62507 FIELD TRIPSBUS RENTAL FOR SUMMER CAMP FIELD TRANSPORTATIONPRCS/RECREATIONLEMOI ACE HARDWARE $ 91.43 08/06/2015 65110 REC PROGRAM SUPPLIESCLAMPSPRCS/RECREATIONNOTEBAERT MUSEUM ADMIS $ 186.50 08/07/2015 62507 FIELD TRIPSADMISSION FEE FOR CAMP TRIP TO PEGGY NOTEBAERT MUSEUMPRCS/RECREATIONODYSSEY FUN WORLD $ 1,406.50 08/07/2015 62507 FIELD TRIPSFLEETWOOD SUMMER CAMP FIELD TRIPPRCS/RECREATIONOLD COUNTRY BUFFET #00 $ 270.48 08/07/2015 62507 FIELD TRIPSFLEETWOOD SUMMER CAMP FIELD TRIPPRCS/RECREATIONLAKE GENEVA CRUISE LIN $ 279.80 08/10/2015 62507 FIELD TRIPSFIELD TRIP FOR SPECIAL RECREATION PROGRAM PARTICIPANTSPRCS/RECREATIONSOLDIER FIELD $ 219.00 08/10/2015 62507 FIELD TRIPSFLEETWOOD SUMMER CAMP FIELD TRIPPRCS/RECREATIONOLD COUNTRY BUFFET #00 $ 354.20 08/10/2015 62507 FIELD TRIPSFLEETWOOD SUMMER CAMP FIELD TRIPPRCS/RECREATIONGIORDANOS OF EVANSTON $ 192.75 08/10/2015 62507 FIELD TRIPSFLEETWOOD SUMMER CAMP FIELD TRIPPRCS/RECREATION837 - BRUNSWICK ZONE - $ 90.00 08/10/2015 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONDOLRTREE 3649 00036491 $ 78.00 08/10/2015 62513 COMMUNITY PICNIC-SP EVENTSSUPPLIES FOR COMMUNITY PICNICPRCS/RECREATIONFISH TECH $ 9.87 08/10/2015 65110 REC PROGRAM SUPPLIESWORMSPRCS/RECREATIONSUN TIMES ADV $ 4,222.00 08/11/2015 62205 ADVERTISINGADVERTISING FEES FOR 2015 SUMMER FESTIVALS AND CONCERTSPRCS/RECREATIONTARGET 00009274 $ 10.09 08/11/2015 65110 REC PROGRAM SUPPLIESPOPSICLES AND WATER TOYS FOR CAMPPRCS/RECREATIONSERVICE SANITATION $ 130.00 08/11/2015 62375 RENTALSPORTAPOTTY RENTAL FOR FARMERS' MARKET (JULY)PRCS/RECREATIONSTUDENT TRANSPORTATION $ 330.00 08/12/2015 62490 OTHER PROGRAM COSTSBUS RENTAL FOR SUMMER CAMP FIELD TRANSPORTATIONPRCS/RECREATIONSTUDENT TRANSPORTATION $ 213.75 08/12/2015 62490 OTHER PROGRAM COSTSBUS RENTAL FOR SUMMER CAMP FIELD TRANSPORTATIONPRCS/RECREATIONSTUDENT TRANSPORTATION $ 467.50 08/12/2015 62507 FIELD TRIPSBUS RENTAL FOR SUMMER CAMP FIELD TRANSPORTATIONPRCS/RECREATIONSTUDENT TRANSPORTATION $ 360.00 08/12/2015 62507 FIELD TRIPSBUS RENTAL FOR SUMMER CAMP FIELD TRANSPORTATIONPRCS/RECREATIONFOOD4LESS #0558 $ 18.08 08/12/2015 65025 FOODCEREAL, MILK AND ROLLS FOR CAMP SNACKS AND PROJECTSPRCS/RECREATIONCVS/PHARMACY #08760 $ 7.00 08/12/2015 65025 FOODCOOKIES FOR CAMP SNACK ACTIVITYPRCS/RECREATIONLEMOI ACE HARDWARE $ 7.99 08/12/2015 65110 REC PROGRAM SUPPLIESPAINTPRCS/RECREATIONTARGET 00009274 $ 77.90 08/12/2015 62513 COMMUNITY PICNIC-SP EVENTSSTORAGE BINS FOR COMMUNITY PICNICPRCS/RECREATIONDOLRTREE 673 00006734 $ 12.50 08/12/2015 62513 COMMUNITY PICNIC-SP EVENTSSUPPLIES FOR COMMUNITY PICNICPRCS/RECREATIONSTUDENT TRANSPORTATION $ 225.00 08/14/2015 62507 FIELD TRIPSBUS RENTAL FOR SUMMER CAMP FIELD TRIP TRANSPORTATIONPRCS/RECREATIONSTUDENT TRANSPORTATION $ 247.50 08/14/2015 62507 FIELD TRIPSBUS RENTAL FOR SUMMER CAMP TRANSPORTATIONPRCS/RECREATIONPOSGLOBAL.COM $ 312.33 08/14/2015 65110 REC PROGRAM SUPPLIESMAGTEK CREDIT CARD READERPRCS/RECREATIONAMAZON.COM $ 384.99 08/14/2015 65110 REC PROGRAM SUPPLIESSNOW KONE MACHINE FOR FLEETWOODPRCS/RECREATIONPARK DISTRICT OF HIGHL $ 135.00 08/17/2015 62507 FIELD TRIPSADMISSION FEE FOR CAMP FIELD TRIP TO HIDDEN CREEK AQUAPARKPRCS/RECREATIONJEWEL #3456 $ 37.40 08/17/2015 65025 FOODBUNS, FRUIT, CONDIMENTS FOR CAMP COOKOUTPRCS/RECREATIONOFFICE DEPOT #510 $ 39.98 08/17/2015 65110 REC PROGRAM SUPPLIESDVDS AND DVD HOLDERS FOR CAMP PHOTOSPRCS/RECREATION837 - BRUNSWICK ZONE - $ 108.00 08/17/2015 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONOFFICE DEPOT #510 $ 61.51 08/17/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PENS, FORKS, STAPLER, HOLE PUNCHPRCS/RECREATIONSP K7 WATERSPORTS $ 422.54 08/17/2015 65110 REC PROGRAM SUPPLIESSUBWING, BAG AND ROPEPRCS/RECREATIONGFS STORE #1915 $ 120.05 08/17/2015 62513 COMMUNITY PICNIC-SP EVENTSSUPPPLIES FOR COMMUNITY PICNICPRCS/RECREATIONSTUDENT TRANSPORTATION $ 330.00 08/18/2015 62507 FIELD TRIPSBUS RENTAL FOR SUMMER CAMP TRANSPORTATIONPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 227.98 08/18/2015 65110 REC PROGRAM SUPPLIESPLASTIC WELDING KIT, HEAT GUN, PLASTIC RODSOctober 19, 2015Page 13 of 2384 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015PRCS/RECREATION AMAZON MKTPLACE PMTS $ 17.70 08/18/2015 65110 REC PROGRAM SUPPLIES REINFORCING MESHPRCS/RECREATION THE HOME DEPOT 1902 $ 67.78 08/21/2015 62513 COMMUNITY PICNIC-SP EVENTS BUILDOUT SUPPLIES FOR COMMUNITY PICNICPRCS/RECREATION BLICK ART 800 447 1892 $ 52.57 08/21/2015 62513 COMMUNITY PICNIC-SP EVENTS FACE PAINT SUPPLIES FOR COMMUNITY PICNICPRCS/RECREATION MILLEN HARDWARE $ 9.00 08/21/2015 65110 REC PROGRAM SUPPLIESLARGE BALL JAR FOR FARMERS' MARKETPRCS/RECREATIONSOUTHWES 5262136385643 $ 409.01 08/21/2015 62295 TRAINING & TRAVELTRANSPORTATION TO NATIONAL PARKS AND RECREATION CONFERENCE -SEPT 15-17TH FOR BOB DORNEKERPRCS/RECREATIONGFS STORE #1915 $ 325.56 08/24/2015 62513 COMMUNITY PICNIC-SP EVENTSFOOD SUPPLIES FOR COMMUNITY PICNICPRCS/RECREATIONGFS STORE #1915 $ 486.92 08/24/2015 62513 COMMUNITY PICNIC-SP EVENTSHOT DOG BUNS FOR COMMUNITY PICNICPRCS/RECREATIONTRADER JOE'S #702 QPS $ 11.96 08/24/2015 62513 COMMUNITY PICNIC-SP EVENTSNON-MEAT FOOD OPTION AT THE COMMUNITY PICNICPRCS/RECREATIONEVANSTON IMPRINTABL $ 754.20 08/25/2015 62513 COMMUNITY PICNIC-SP EVENTSCOMMUNITY PICNIC 2015 TSHIRTSPRCS/RECREATIONTHE HOME DEPOT 1902 $ 25.77 08/25/2015 62245 OTHER EQ MAINTOILPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 359.44 08/26/2015 65125 OTHER COMMODITIESOILPRCS/RECREATIONPAPER SOURCE $ 33.93 08/26/2015 62513 COMMUNITY PICNIC-SP EVENTSTHANK YOU CARDS FOR DONOR LETTERS FOR COMMUNITY PICNICPRCS/RECREATIONLEMOI ACE HARDWARE $ 4.99 08/28/2015 62245 OTHER EQ MAINTFUSESPRCS/RECREATIONWEST MARINE 1305 $ 493.40 08/28/2015 65110 REC PROGRAM SUPPLIESTHIS TRANSACTION WAS REVERSED ON 9/16 DUE TO THE TAX CHARGE. THIS REVERSAL WILL BE REFLECTED ON THE NEXT STATEMENT. THE PURCHASE WAS FOR OIL, RESIN, EPOXY AND LINE.PRCS/RECREATIONCHICAGO BULLS $ 690.00 08/31/2015 62507 FIELD TRIPSFALL FIELD TRIP FOR SPECIAL RECREATION PROGRAM PARTICIPANTSPRCS/RECREATIONNEW YORK-NEW YORK - RS $ 95.20 08/31/2015 62295 TRAINING & TRAVELNATIONAL PARKS AND RECREATION CONFERENCE HOUSING SEPT 15 -17 -BOB DORNEKERPRCS/YOUTH ENGAGEMENT IL TOLLWAY-MISS TOLL P $ 3.40 08/10/2015 65025 FOODLISLE TOLLWAY TO CLIENT UNION MEMBERSHIPPRCS/YOUTH ENGAGEMENT PAYLESSSHOESOU00020537 $ 204.95 08/10/2015 65090 SAFETY EQUIPMENTSAFETY SHOES FOR MR. DAVID PREAPPRENTICE PROGRAMPRCS/YOUTH ENGAGEMENTTHE HOME DEPOT 1902 $ 98.55 08/10/2015 65085 MINOR EQUIP & TOOLSTOOLS AND MATERIALS FOR MR. DAVID PREAPPRENTICE PROGRAMPRCS/YOUTH ENGAGEMENTIN CHICAGO JOBS COUNC $ 475.00 08/14/2015 62295 TRAINING & TRAVELCHICAGO JOBS COUNCIL STAFF TRAININGPRCS/YOUTH ENGAGEMENTWAL-MART #2816 $ 60.00 08/14/2015 62490 OTHER PROGRAM COSTSGIFT CARDS FOR MSYEP LAST DAY PICNIC / GAME DAYPRCS/YOUTH ENGAGEMENTDOLRTREE 673 00006734 $ 12.00 08/17/2015 62490 OTHER PROGRAM COSTSSUPPLIES FOR MSYEP GAME DAYPRCS/YOUTH ENGAGEMENTSPOTHERO 312-566-7768 $ 10.00 08/21/2015 62295 TRAINING & TRAVELCHICAGO JOBS COUNCIL TRAININGPRCS/YOUTH ENGAGEMENTGFS STORE #1915 $ 110.14 08/21/2015 65025 FOODREFRESHMENTS FOR KNOW YOUR RIGHTS & RESPONSIBILITY TRAININGSPRCS/YOUTH ENGAGEMENTCURT'S CAFE SOUTH $ 27.60 08/24/2015 65025 FOODFOOD FOR KNOW YOUR RIGHTS TRAININGPRCS/YOUTH ENGAGEMENTTHE UPS STORE 5757 $ 8.63 08/26/2015 62210 PRINTINGMAILED DHSEM PAYROLL AND TIMESHEETS FOR GRANTPRCS/YOUTH ENGAGEMENTWM SUPERCENTER #1998 $ 21.76 08/31/2015 65085 MINOR EQUIP & TOOLSSUPPLIES FOR YOUTH AND YOUNG ADULT HAIR CUT DAY BAR B-QUEPRCS/YOUTH ENGAGEMENTSAMS CLUB #6444 $ 277.40 08/31/2015 65025 FOODYOUTH AND YOUNG ADULT DIVISION HARIR CUT DAY - FOODPUBLIC WORKS/ADMINSPEEDWAY 05379 381 $ 29.21 08/03/2015 62295 TRAINING & TRAVELPURCHASE FOR OFFSITE MEETING/TRAINING.PUBLIC WORKS/ADMINENTERPRISE RENT-A-CAR $ 636.00 08/04/2015 62370 EXPENSE ALLOWANCERENTAL CAR FOR OFFSITE MEETING/TRAINING.PUBLIC WORKS/ADMINAMERICAN PUBLIC WORKS $ 75.00 08/07/2015 62295 TRAINING & TRAVELFEE FOR CONFERENCE/MEETING REGISTRATION.PUBLIC WORKS/ADMINOFFICE DEPOT #510 $ 21.99 08/07/2015 65095 OFFICE SUPPLIESOFFICE SUPPLIES-DATE STAMPER FOR MAIL, INVOICES, ETC.PUBLIC WORKS/ADMINACCESSDISPLAYGROUP $ 998.18 08/13/2015 62199 PRK MAINTENANCE & FURNITUR REPLACE DONATION FOR CLARK STREET BEACH BIRD SANCTUARY PROJECT.PUBLIC WORKS/ADMINGFS STORE #1915 $ 89.94 08/13/2015 62295 TRAINING & TRAVELEND OF THE PROGRAM SYEP LUNCH/FOOD AND ITEMS FOR LUNCH MEETING.PUBLIC WORKS/ADMINCROWN TROPHY 54 $ 120.00 08/18/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PLAQUE FOR STAFF RETIREMENT PARTY.PUBLIC WORKS/ADMINILLINOIS PARK RECREAT $ 704.00 08/21/2015 62360 MEMBERSHIP DUESMEMBERSHIP/TRAINING DUES.PUBLIC WORKS/ADMINCITY OF EVANSTON-SH $ 2.00 08/31/2015 62295 TRAINING & TRAVELPARKING FEE FOR DOWNTOWN MEETING.PUBLIC WORKS/FACJOHNSTONE SUPPLY OF NI $ 442.22 08/03/2015 65050 BUILDING MAINTENANCE MATERIAL ANIMAL AC INSTALLATION PARTS.PUBLIC WORKS/FACJOHNSON LOCKSMITH INC $ 46.35 08/03/2015 65050 BUILDING MAINTENANCE MATERIAL ANIMAL SHELTER AC INSTALLATION PARTS.October 19, 2015Page 14 of 2385 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015PUBLIC WORKS/FAC ABLE DISTRIBUTORS $ 900.00 08/03/2015 65050 BUILDING MAINTENANCE MATERIAL ANIMAL SHELTER AIR CONDITIONER PARTS AND INSTALLATION.PUBLIC WORKS/FAC ABLE DISTRIBUTORS $ 258.17 08/03/2015 65050 BUILDING MAINTENANCE MATERIAL ANIMAL SHELTER AIR CONDITIONER PARTS.PUBLIC WORKS/FAC THE HOME DEPOT 1902 $ 68.59 08/03/2015 65050 BUILDING MAINTENANCE MATERIAL ANIMAL SHELTER AIR CONDITIONER PARTS.PUBLIC WORKS/FAC THE HOME DEPOT 1902 $ 64.94 08/03/2015 65515 OTHER IMPROVEMENTSBATTERIES AND SUPPLY PARTS FOR CIVIC CENTER MAINTENANCE AND REPAIR.PUBLIC WORKS/FAC STANDARD PIPE $ 46.10 08/03/2015 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER AND SUPPLIES FOR TRUCK.PUBLIC WORKS/FAC THE HOME DEPOT 1902 $ 33.51 08/03/2015 65050 BUILDING MAINTENANCE MATERIAL DRINKING FOUNTAIN PARTS AND REPAIR.PUBLIC WORKS/FAC DD/BR #338026 Q35 $ 20.98 08/03/2015 65025 FOODDUNKIN DONUTS FOR T-BASEBALL LAST DAY PARTYPUBLIC WORKS/FAC PURE ELECTRIC $ 60.00 08/03/2015 65050 BUILDING MAINTENANCE MATERIAL FIRE 1 VOLUME CONTROL.PUBLIC WORKS/FAC WW GRAINGER $ 133.09 08/03/2015 65050 BUILDING MAINTENANCE MATERIAL FIRE HOUSE #3 AND FIRE HOUSE #2 BELTS.PUBLIC WORKS/FAC STANDARD PIPE $ 13.85 08/03/2015 65050 BUILDING MAINTENANCE MATERIAL FIREHOUSE #5 KITCHEN SPRAYER.PUBLIC WORKS/FAC ABLE DISTRIBUTORS $ 35.82 08/03/2015 65050 BUILDING MAINTENANCE MATERIAL FOAM INSTALLATION PERMA WRAP PURCHASE.PUBLIC WORKS/FAC STANDARD PIPE $ 49.91 08/03/2015 65050 BUILDING MAINTENANCE MATERIAL LAGOON PARTS FOR REPAIR AND RENOVATION.PUBLIC WORKS/FAC STANDARD PIPE $ 14.79 08/03/2015 65050 BUILDING MAINTENANCE MATERIAL NOYES BASEMENT TOILET PARTS.PUBLIC WORKS/FAC THE HOME DEPOT 1902 $ 49.29 08/03/2015 65050 BUILDING MAINTENANCE MATERIAL PAINTS FOR PARKS MAINTENANCE.PUBLIC WORKS/FAC CONNEXION $ 105.99 08/04/2015 65515 OTHER IMPROVEMENTS 2 HEAD LED W/CELL PURCHASE FOR CIVIC CENTER.PUBLIC WORKS/FAC CONNEXION $ 1,087.96 08/04/2015 65515 OTHER IMPROVEMENTS 52W LED PARTS FOR CIVIC CENTER MAINTENANCE.PUBLIC WORKS/FAC LEMOI ACE HARDWARE $ 12.99 08/04/2015 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER REPAIR SUPPLIES.PUBLIC WORKS/FAC ABLE DISTRIBUTORS $ 64.27 08/04/2015 65050 BUILDING MAINTENANCE MATERIAL NOYES AC PARTS PURCHASE.PUBLIC WORKS/FAC STANDARD PIPE $ 298.56 08/04/2015 65050 BUILDING MAINTENANCE MATERIAL RESTROOM SUPPLIES AND TOOLS.PUBLIC WORKS/FAC THE HOME DEPOT 1902 $ 19.64 08/05/2015 65085 MINOR EQUIP & TOOLSCIVIC CENTER SHOP SUPPLIES.PUBLIC WORKS/FACLEMOI ACE HARDWARE $ 27.96 08/05/2015 65050 BUILDING MAINTENANCE MATERIAL FOUNTAIN SQUARE RENOVATION MATERIALS.PUBLIC WORKS/FACPURE ELECTRIC $ 292.64 08/05/2015 65515 OTHER IMPROVEMENTSLED FLOODLIGHT PURCHASE.PUBLIC WORKS/FACABLE DISTRIBUTORS $ 245.98 08/05/2015 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR ANIMAL SHELTER AC INSTALLATION.PUBLIC WORKS/FACPURE ELECTRIC $ 315.22 08/05/2015 65515 OTHER IMPROVEMENTSPLUGS AND LOCKNUTS AND SUPPLIES FOR CIVIC CENTER MAINTENANCE AND REPAIR.PUBLIC WORKS/FACLEMOI ACE HARDWARE $ 2.49 08/05/2015 65050 BUILDING MAINTENANCE MATERIAL POLICE DEPARTMENT BOX PURCHASE.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 28.08 08/05/2015 65050 BUILDING MAINTENANCE MATERIAL WASP AND HORNET KILLER.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 38.52 08/06/2015 65050 BUILDING MAINTENANCE MATERIAL DRINKING FOUNTAIN SUPPLIES AND TOOLS.PUBLIC WORKS/FACSTANDARD PIPE $ 57.63 08/06/2015 65050 BUILDING MAINTENANCE MATERIAL JAMES PARK DRINKING FOUNTAIN PARTS.PUBLIC WORKS/FACSOUTHSIDE CONTROL $ 5.22 08/06/2015 65050 BUILDING MAINTENANCE MATERIAL NOYES FITTINGS AND BELTS FOR BUILDING REPAIR AND RENOVATION.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 14.11 08/06/2015 65050 BUILDING MAINTENANCE MATERIAL PAINT SUPPLIES PURCHASE.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 36.03 08/06/2015 62199 PRK MAINTENANCE & FURNITUR REPLACE PARK MAINTENANCE SUPPLIES.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 65.96 08/06/2015 65515 OTHER IMPROVEMENTSPARTS FOR CIVIC CENTER REPAIR.PUBLIC WORKS/FACSTANDARD PIPE $ 87.88 08/07/2015 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER LIGHTHOUSE SUPPLIES TOOLS AND EQUIPMENT.PUBLIC WORKS/FACSTANDARD PIPE $ 260.56 08/07/2015 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER REPAIR SUPPLIES AND TOOLS.PUBLIC WORKS/FACCONNEXION $ 11.00 08/07/2015 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER ROOM 2250 RENOVATION MATERIALS.PUBLIC WORKS/FACLEMOI ACE HARDWARE $ 13.92 08/07/2015 62199 PRK MAINTENANCE & FURNITUR REPLACE PARK MAINTENANCE SUPPLIES.PUBLIC WORKS/FACLEMOI ACE HARDWARE $ 14.28 08/07/2015 62199 PRK MAINTENANCE & FURNITUR REPLACE PARK MAINTENANCE SUPPLIES.PUBLIC WORKS/FACAMAZON MKTPLACE PMTS $ 189.96 08/07/2015 65515 OTHER IMPROVEMENTSPARTS FOR FOUNTAIN SQUARE UPKEEP AND MAINTENANCE.PUBLIC WORKS/FACENERGY CONTROL TECHNOL $ 136.52 08/07/2015 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR POLICE DEPARTMENT GUN RANGE.PUBLIC WORKS/FACMEYER LABORATORY $ 114.44 08/07/2015 65515 OTHER IMPROVEMENTSPARTS FOR SERVICE CENTER MAINTENANCE AND REPAIR.October 19, 2015Page 15 of 2386 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015PUBLIC WORKS/FAC THE HOME DEPOT 1902 $ 13.96 08/10/2015 65050 BUILDING MAINTENANCE MATERIAL 8 PACK BATTERY PURCHASE.PUBLIC WORKS/FAC THE HOME DEPOT 1902 $ 1,007.60 08/10/2015 65515 OTHER IMPROVEMENTSBUILDING RENOVATION MATERIALS AND SUPPLIES FOR CIVIC CENTER IMPROVEMENT.PUBLIC WORKS/FAC THE HOME DEPOT 1902 $ 17.20 08/10/2015 65050 BUILDING MAINTENANCE MATERIAL CAULKING TUBE AND REPAIR MATERIALS FOR CROWN CENTER.PUBLIC WORKS/FAC THE HOME DEPOT 1902 $ 143.18 08/10/2015 65515 OTHER IMPROVEMENTSCEILING AND PINE BOARD PARTS FOR BUILDING MAINTENANCE AND REPAIR.PUBLIC WORKS/FACCONNEXION $ 11.95 08/10/2015 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER ROOM 2250 MATERIALS AND RENOVATION SUPPLIES.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 12.15 08/10/2015 65045 LICENSING/REGULATORY SUPPLIES LAKE FRONT DRY WALLS AND CLEANING SUPPLIES.PUBLIC WORKS/FACAMAZON.COM AMZN.COM/BI $ 134.23 08/10/2015 65050 BUILDING MAINTENANCE MATERIAL TOOLS AND SUPPLIES FOR BUILDING MAINTENANCE AND REPAIR.PUBLIC WORKS/FACREINDERS T&I - KEYED $ 33.41 08/11/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/FACMENARDS MORTON GROVE $ 56.60 08/11/2015 62199 PRK MAINTENANCE & FURNITUR REPLACE PARK MAINTENANCE SUPPLIES.PUBLIC WORKS/FACSTANDARD PIPE $ 232.18 08/11/2015 65050 BUILDING MAINTENANCE MATERIALPURCHASES FOR MAINTENANCE MATERIALS FOR FROG HOUSE, CIVIC CENTER AND LAGOON.PUBLIC WORKS/FACSTANDARD PIPE $ 256.46 08/11/2015 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES FOR FIREHOUSE #5 KITCHEN REPAIRS.PUBLIC WORKS/FACILCA $ 90.00 08/11/2015 62295 TRAINING & TRAVELTRAINING.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 41.40 08/12/2015 65050 BUILDING MAINTENANCE MATERIAL BALL BEARING AND SHELF PURCHASE FOR BUILDING UPKEEP.PUBLIC WORKS/FACPURE ELECTRIC $ 161.03 08/12/2015 65515 OTHER IMPROVEMENTSCIVIC CENTER ROOM 2250 RENOVATION SUPPLIES AND TOOLS.PUBLIC WORKS/FACANDERSON LOCK CO $ 503.82 08/12/2015 65050 BUILDING MAINTENANCE MATERIAL DOOR CLOSER AND FASTENERS PURCHASE.PUBLIC WORKS/FACWW GRAINGER $ 702.74 08/12/2015 65050 BUILDING MAINTENANCE MATERIAL MAINE BRANCH LIBRARY REPAIR AND UPKEEP MATERIALS.PUBLIC WORKS/FACABLE DISTRIBUTORS $ 644.38 08/12/2015 65050 BUILDING MAINTENANCE MATERIAL PURCHASE FOR FIRESTATION #2 BOILER PUMPS.PUBLIC WORKS/FACSTANDARD PIPE $ 20.34 08/12/2015 65050 BUILDING MAINTENANCE MATERIAL PURCHASE FOR SUPPLIES.PUBLIC WORKS/FACPURE ELECTRIC $ 99.12 08/13/2015 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR BUILDING UPKEEP AND MAINTENANCE.PUBLIC WORKS/FACLEMOI ACE HARDWARE $ 72.89 08/13/2015 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR CIVIC CENTER BOILER ROOM.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 40.29 08/13/2015 65050 BUILDING MAINTENANCE MATERIAL PLYWOOD AND SUPPLIES FOR BUILDING UPKEEP.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 32.59 08/13/2015 65050 BUILDING MAINTENANCE MATERIAL SCREWDRIVER SET, KEY CABLE AND TOOLS FOR BUILDING MAINTENANCE.PUBLIC WORKS/FACABLE DISTRIBUTORS $ 80.55 08/13/2015 65050 BUILDING MAINTENANCE MATERIAL TRUCK STOCK SUPPLIES.PUBLIC WORKS/FACWW GRAINGER $ 159.54 08/14/2015 65050 BUILDING MAINTENANCE MATERIAL BELTS FOR CHANDLER REPAIR.PUBLIC WORKS/FACCONNEXION $ 171.87 08/14/2015 65050 BUILDING MAINTENANCE MATERIAL LEVY BOLLARDS PURCHASE.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 119.97 08/14/2015 65515 OTHER IMPROVEMENTSPAINT AND WALLPAPER PURCHASE FOR BUILDING UPKEEP.PUBLIC WORKS/FACJOHNSTONE SUPPLY OF NI $ 39.50 08/14/2015 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR CIVIC CENTER BOILER.PUBLIC WORKS/FACEQUIPARTS CORPORATION $ 239.05 08/14/2015 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR OUTDOOR DRINKING FOUNTAIN.PUBLIC WORKS/FACAMAZON MKTPLACE PMTS $ 291.18 08/14/2015 65515 OTHER IMPROVEMENTSPUMP SEAL KIT FOR BUILDING MAINTENANCE.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 83.91 08/14/2015 65050 BUILDING MAINTENANCE MATERIAL SHEET METAL TOOLS AND TRUCK STOCK.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 58.85 08/14/2015 65050 BUILDING MAINTENANCE MATERIAL VARIOUS TOOLS AND SUPPLIES FOR BUILDING UPKEEP AND MAINTENANCE.PUBLIC WORKS/FACPURE ELECTRIC $ 55.31 08/17/2015 65050 BUILDING MAINTENANCE MATERIAL LEVY BOLLARDS PURCHASE.PUBLIC WORKS/FACJOHNSON LOCKSMITH INC $ 13.25 08/17/2015 65050 BUILDING MAINTENANCE MATERIAL MINOR SUPPLIES AND KEY BELT.PUBLIC WORKS/FACPURE ELECTRIC $ 192.03 08/17/2015 65050 BUILDING MAINTENANCE MATERIAL NORTH BRANCH LIBRARY RENOVATION MATERIALS.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 67.60 08/17/2015 65515 OTHER IMPROVEMENTSPARTS FOR CIVIC CENTER UPKEEP AND REPAIR.PUBLIC WORKS/FACNSC NORTHERN SAFETY CO $ 167.27 08/17/2015 65515 OTHER IMPROVEMENTSREPAIR AND MAINTENANCE SUPPLIES FOR CIVIC CENTER.PUBLIC WORKS/FACAMAZONPRIME MEMBERSHIP $ 99.00 08/17/2015 65515 OTHER IMPROVEMENTSSERVICE CENTER REPAIR PARTS AND MAINTENANCE SUPPLIES.PUBLIC WORKS/FACLEMOI ACE HARDWARE $ 14.75 08/18/2015 65050 BUILDING MAINTENANCE MATERIAL NUTS, BOLTS AND MINOR TOOLS FOR BUILDING MAINTENANCE.PUBLIC WORKS/FACSTANDARD PIPE $ 79.74 08/18/2015 65050 BUILDING MAINTENANCE MATERIAL PARTS AND SUPPLIES FOR LAKEFRONT MAINTENANCE.PUBLIC WORKS/FACSTANDARD PIPE $ 225.21 08/18/2015 65050 BUILDING MAINTENANCE MATERIAL PURCHASE FOR DRINKING FOUNTAIN PARTS.October 19, 2015Page 16 of 2387 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015PUBLIC WORKS/FAC STANDARD PIPE $ 10.14 08/18/2015 65050 BUILDING MAINTENANCE MATERIAL PURCHASE FOR DRINKING FOUNTAIN REPLACEMENT PARTS.PUBLIC WORKS/FAC WW GRAINGER $ 112.96 08/18/2015 65050 BUILDING MAINTENANCE MATERIAL SERVICE CENTER AIR HANDLING UNIT.PUBLIC WORKS/FAC NSC NORTHERN SAFETY CO $ 230.94 08/19/2015 65515 OTHER IMPROVEMENTSCIVIC CENTER REPAIR PARTS PURCHASE.PUBLIC WORKS/FACLEMOI ACE HARDWARE $ 3.99 08/19/2015 65050 BUILDING MAINTENANCE MATERIAL PURCHASE FOR PARKS MAINTENANCE MATERIALS.PUBLIC WORKS/FACQUICK DELIVERY SERVICE $ 16.36 08/19/2015 65515 OTHER IMPROVEMENTSSERVICE CENTER REPAIR PARTS AND MAINTENANCE MATERIALS.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 25.46 08/20/2015 65050 BUILDING MAINTENANCE MATERIAL BOLTS AND BALL BEARING PURCHASE FOR BUILDING UPKEEP AND REPAIR.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 95.44 08/20/2015 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER BOILER PARTS PURCHASE.PUBLIC WORKS/FACSHAVITZ HEATING & AIR $ 345.00 08/20/2015 62225 BLDG MAINT SVCSDISPUTED CHARGE FOR GIBBS MORRISON GEOTHERMAL REPAIRS.PUBLIC WORKS/FACPURE ELECTRIC $ 29.50 08/20/2015 65050 BUILDING MAINTENANCE MATERIAL LEVY COURTYARD LIGHTS PURCHASE.PUBLIC WORKS/FACTEC #126 $ 122.04 08/20/2015 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR CHANDLER FOR REPAIR.PUBLIC WORKS/FACSTANDARD PIPE $ 41.67 08/20/2015 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR LEE STREET DRAIN LINE.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 41.18 08/20/2015 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR PARKS REPAIRS.PUBLIC WORKS/FACMALNATIS 22 $ 34.74 08/20/2015 65025 FOODPIZZA FOR THE LAST DAY OF SPEEDSKATING CAMPPUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 29.97 08/20/2015 65050 BUILDING MAINTENANCE MATERIAL PURCHASE FOR 5X8 FLEXOGEN FOR BUILDING MAINTENANCE.PUBLIC WORKS/FACHAROLD'S TRUE VALUE HD $ 19.33 08/20/2015 65050 BUILDING MAINTENANCE MATERIAL PURCHASE FOR FIREHOUSE #5 SPRAYER.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 56.53 08/21/2015 65050 BUILDING MAINTENANCE MATERIAL NOYES PARTS FOR DRINKING FOUNTAIN.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 1,089.42 08/21/2015 65515 OTHER IMPROVEMENTSPARTS FOR OUTPOST MAINTENANCE AND REPAIR.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 900.08 08/21/2015 65515 OTHER IMPROVEMENTSPARTS FOR OUTPOST MAINTENANCE AND REPAIR.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 62.45 08/24/2015 65515 OTHER IMPROVEMENTSCIVIC CENTER REPAIR PARTS AND MAINTENANCE MATERIALS.PUBLIC WORKS/FACABLE DISTRIBUTORS $ 77.14 08/24/2015 65050 BUILDING MAINTENANCE MATERIAL LOVELACE PARK AND TRUCK STOCK SUPPLIES.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 21.05 08/24/2015 65050 BUILDING MAINTENANCE MATERIAL MINOR SUPPLIES AND TOOLS FOR BUILDING UPKEEP.PUBLIC WORKS/FACSTANDARD PIPE $ 7.87 08/24/2015 65050 BUILDING MAINTENANCE MATERIAL MINOR TOOLS AND SUPPLIES.PUBLIC WORKS/FACSTANDARD PIPE $ 214.81 08/24/2015 65050 BUILDING MAINTENANCE MATERIAL REPAIR AND MAINTENANCE PARTS FOR CHICAGO AVE.PUBLIC WORKS/FACSTANDARD PIPE $ 44.90 08/24/2015 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES FOR BUILDING MAINTENANCE AND REPAIRS.PUBLIC WORKS/FACSTANDARD PIPE $ 79.86 08/24/2015 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES FOR LIBRARY MAINTENANCE AND REPAIRS.PUBLIC WORKS/FACJOHNSTONE SUPPLY OF NI $ 306.99 08/24/2015 65050 BUILDING MAINTENANCE MATERIAL TRUCK SUPPLIES AND MATERIALS FOR CIVIC CENTER UPKEEP.PUBLIC WORKS/FACLEMOI ACE HARDWARE $ 74.95 08/25/2015 65050 BUILDING MAINTENANCE MATERIAL FOUNTAIN SQUARE RENOVATION AND REPAIR MATERIALS.PUBLIC WORKS/FACCLARKE AQUATIC SERVICE $ 1,295.00 08/25/2015 65005 LANDSCAPE MATERIALSPARK AQUATIC MAINTENANCE SUPPLIES.PUBLIC WORKS/FACSTANDARD PIPE $ 32.13 08/25/2015 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR FIREHOUSE #2 MAINTENANCE.PUBLIC WORKS/FACEQUIPARTS CORPORATION $ 127.59 08/25/2015 65050 BUILDING MAINTENANCE MATERIAL PURCHASE FOR FOUNTAIN UPKEEP AND MAINTENANCE.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 129.51 08/25/2015 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES FOR COMMUNITY FAIR EVENT.PUBLIC WORKS/FACABLE DISTRIBUTORS $ 18.94 08/25/2015 65050 BUILDING MAINTENANCE MATERIAL TRUCK SUPPLIES PURCHASE.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 36.50 08/26/2015 65050 BUILDING MAINTENANCE MATERIAL MINOR SUPPLIES AND TOOLS FOR SERVICE CENTER.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 80.70 08/26/2015 65050 BUILDING MAINTENANCE MATERIAL PAINT AND UPKEEP SUPPLIES.PUBLIC WORKS/FACJC LICHT #1252 $ 21.99 08/26/2015 65050 BUILDING MAINTENANCE MATERIAL PAINT SUPPLIES PURCHASE.PUBLIC WORKS/FACSTANDARD PIPE $ 97.62 08/26/2015 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR FIREHOUSE #1 DRAIN LINE.PUBLIC WORKS/FACSTANDARD PIPE $ 583.46 08/26/2015 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR POLICE DEPARTMENT WOMEN'S LOCKER ROOM.PUBLIC WORKS/FACUNITES STATES FIRE PRO $ 454.81 08/26/2015 65050 BUILDING MAINTENANCE MATERIAL PURCHASE FOR FIREHOUSE #4 UPKEEP AND MAINTENANCE.PUBLIC WORKS/FACQUICK DELIVERY SERVICE $ 16.51 08/26/2015 65050 BUILDING MAINTENANCE MATERIAL SERVICE CENTER PARTS AND REPAIR MATERIALS.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 33.68 08/26/2015 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES AND TOOLS FOR BUILDING REPAIR AND UPKEEP.October 19, 2015Page 17 of 2388 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015PUBLIC WORKS/FAC SHERWIN WILLIAMS #3210 $ 80.76 08/27/2015 65515 OTHER IMPROVEMENTSCIVIC CENTER REPAIR PARTS AND SUPPLIES.PUBLIC WORKS/FACLEMOI ACE HARDWARE $ 7.40 08/27/2015 65050 BUILDING MAINTENANCE MATERIAL NUTS, BOLTS AND SCREWS FOR BUILDING UPKEEP.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 111.92 08/27/2015 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR ANIMAL SHELTER AIR CONDITIONER.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 35.68 08/27/2015 65050 BUILDING MAINTENANCE MATERIAL TOOLS AND SUPPLIES FOR ANIMAL SHELTER UPKEEP.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 65.53 08/28/2015 65050 BUILDING MAINTENANCE MATERIAL2X6 WOOD STUDS FOR PLUMBING WALL AT POLICE OUTPOST AT 745 HOWARD STREET.PUBLIC WORKS/FACSTANDARD PIPE $ 24.53 08/28/2015 65050 BUILDING MAINTENANCE MATERIAL FLOOR PLUGS FOR POLICE DEPARTMENT.PUBLIC WORKS/FACAMAZON.COM $ 24.78 08/28/2015 65050 BUILDING MAINTENANCE MATERIAL MINOR TOOLS AND SUPPLIES FOR CIVIC CENTER REPAIR AND MAINTENANCE.PUBLIC WORKS/FACSHERWIN WILLIAMS #3704 $ 13.00 08/28/2015 65050 BUILDING MAINTENANCE MATERIAL MINOR TOOLS AND SUPPLIES.PUBLIC WORKS/FACSTANDARD PIPE $ 53.45 08/28/2015 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR CHANDLER CENTER REPAIR AND MAINTENANCE.PUBLIC WORKS/FACSTANDARD PIPE $ 30.33 08/28/2015 65050 BUILDING MAINTENANCE MATERIAL POLICE DEPARTMENT DRAIN LINE PARTS.PUBLIC WORKS/FACAMAZON.COM $ 85.80 08/28/2015 65050 BUILDING MAINTENANCE MATERIAL SERVICE CENTER REPAIR PARTS AND MATERIALS.PUBLIC WORKS/FACACTIVE ELECTRIC SUPPLY $ 321.60 08/28/2015 65050 BUILDING MAINTENANCE MATERIAL STOCK SUPPLIES FOR BUILDING MAINTENANCE AND REPAIR.PUBLIC WORKS/FACA-Z ENTERTAINMENT $ 685.00 08/31/2015 62490 OTHER PROGRAM COSTSDJ PUBLIC SKATE FOR OPEN HOUSEPUBLIC WORKS/FACPURE ELECTRIC $ 63.30 08/31/2015 65050 BUILDING MAINTENANCE MATERIAL FIREHOUSE #2 SUPPLIES AND MATERIALS.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 13.95 08/31/2015 65050 BUILDING MAINTENANCE MATERIAL GLUE AND MINOR SUPPLIES FOR BUILDING UPKEEP AND MAINTENANCE.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 42.16 08/31/2015 62199 PRK MAINTENANCE & FURNITUR REPLACE PARK MAINTENANCE SUPPLIES.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 60.94 08/31/2015 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR JAMES PARK AND POLICE DEPARTMENT MAINTENANCE.PUBLIC WORKS/FACSTANDARD PIPE $ 56.14 08/31/2015 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR LEVY CENTER SEWER LINE.PUBLIC WORKS/FACFULLIFE SAFETY CENTER $ 242.00 08/31/2015 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR SERVICE CENTER REPAIR AND UPKEEP.PUBLIC WORKS/FACAMAZON.COM $ 393.54 08/31/2015 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR SERVICE CENTER UPKEEP AND REPAIR.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 139.79 08/31/2015 65050 BUILDING MAINTENANCE MATERIAL POLICE DEPARTMENT MAINTENANCE TOOLS AND SUPPLIES.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ (5.41) 08/31/2015 65050 BUILDING MAINTENANCE MATERIAL REFUND FOR PAYMENT.PUBLIC WORKS/FACLEMOI ACE HARDWARE $ 14.99 08/31/2015 65050 BUILDING MAINTENANCE MATERIAL SERVICE CENTER TOOLS AND SUPPLIES.PUBLIC WORKS/FLEETAMAZON.COM $ 14.13 08/04/2015 65085 MINOR EQUIP & TOOLS12 PAINT BRUSHESPUBLIC WORKS/FLEETAMAZON MKTPLACE PMTS $ 12.90 08/04/2015 65060 MATERIALS TO MAINTAIN AUTOS9VOLT BATTERY PIGTAILSPUBLIC WORKS/FLEETIL WEB PLATE RENEWAL $ 103.25 08/07/2015 65045 LICENSING/REGULATORY SUPPLIES LICENCP PLATE RENEWAL #447PUBLIC WORKS/FLEETAMAZON MKTPLACE PMTS $ 62.90 08/10/2015 65085 MINOR EQUIP & TOOLSGALLON OF RUSTOLEUM GRAY ENAMELPUBLIC WORKS/FLEETAMAZON.COM $ 97.98 08/11/2015 65060 MATERIALS TO MAINTAIN AUTOS3 GEARWRENCHES FOR STREET SWEEPERSPUBLIC WORKS/FLEETAMAZON MKTPLACE PMTS $ 34.67 08/11/2015 65060 MATERIALS TO MAINTAIN AUTOSWASP & FLY SPRAYS FOR GARAGEPUBLIC WORKS/FLEETWW GRAINGER $ 17.20 08/12/2015 65085 MINOR EQUIP & TOOLS4.5" CUT-OFF WHEELSPUBLIC WORKS/FLEETAMAZON.COM $ 57.14 08/12/2015 65060 MATERIALS TO MAINTAIN AUTOS50' 1" SPIRAL CUT HYDRAULIC HOSE WRAPPUBLIC WORKS/FLEETAMAZON.COM $ 57.14 08/12/2015 65060 MATERIALS TO MAINTAIN AUTOS50' 1" SPIRAL CUT HYDRAULIC HOSE WRAPPUBLIC WORKS/FLEETAMAZON MKTPLACE PMTS $ 11.14 08/12/2015 65095 OFFICE SUPPLIES9 X XX FOLDERS WITH CLASPPUBLIC WORKS/FLEETAMAZON.COM $ 21.48 08/12/2015 65060 MATERIALS TO MAINTAIN AUTOSAA AAA BATTERIES FOR SHOPPUBLIC WORKS/FLEETAMAZON MKTPLACE PMTS $ 9.99 08/12/2015 65060 MATERIALS TO MAINTAIN AUTOSWASP SPAYPUBLIC WORKS/FLEETAMAZON.COM $ 32.80 08/14/2015 65060 MATERIALS TO MAINTAIN AUTOSCOAT/HAT HOOKS FOR INSIDE OF TRUCK CABSPUBLIC WORKS/FLEETAMAZON MKTPLACE PMTS $ 31.99 08/14/2015 65095 OFFICE SUPPLIESEXECUTIVE PORTFOLIO CASEPUBLIC WORKS/FLEETAMAZON.COM $ 12.80 08/17/2015 65060 MATERIALS TO MAINTAIN AUTOSCLEANING WIPES FOR TRUCKSPUBLIC WORKS/FLEETAMAZON.COM $ 20.82 08/17/2015 65060 MATERIALS TO MAINTAIN AUTOSHD COAT HOOKS FOR TRUCKSPUBLIC WORKS/FLEETLEMOI ACE HARDWARE $ 27.96 08/21/2015 65060 MATERIALS TO MAINTAIN AUTOSSHOP SUPPLIESOctober 19, 2015Page 18 of 2389 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015PUBLIC WORKS/FLEET IPASS AUTOREPLENISH #5 $ 40.00 08/24/2015 65060 MATERIALS TO MAINTAIN AUTOS I PASS REPLENISH POOL CARSPUBLIC WORKS/FLEET BB CONVENIENCE QPS $ 15.92 08/27/2015 65060 MATERIALS TO MAINTAIN AUTOS FUEL IN POOL CAR TRIP TO PIERCEPUBLIC WORKS/FLEET AMAZON.COM $ 75.70 08/31/2015 65085 MINOR EQUIP & TOOLSDREMEL AND LARGE C-CLAMPPUBLIC WORKS/FLEETSHELL OIL 57444168702 $ 190.96 08/31/2015 65035 PETROLEUM PRODUCTSFUEL FOR EPD MOTORCYCLESPUBLIC WORKS/FLEETLEMOI ACE HARDWARE $ 59.98 08/31/2015 65085 MINOR EQUIPMENT AND TOOLSLOCKING C-CLAMPSPUBLIC WORKS/PARKS FORESTRY ARLINGTON POWER EQUIPM $ 24.52 08/03/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY CARQUEST 2759 $ 22.04 08/03/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY REINDERS T&I - KEYED $ 89.13 08/03/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY REINDERS T&I - KEYED $ 70.47 08/05/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY EREPLACEMENTPARTS.COM $ 47.61 08/05/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY ARLINGTON POWER EQUIPM $ 56.90 08/05/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY JC LICHT #1252 $ 146.61 08/05/2015 62199 PRK MAINTENANCE & FURNITUR REPLACE PARK MAINTENANCE MATERIALS.PUBLIC WORKS/PARKS FORESTRY EVANSTON LUMBER $ 14.40 08/06/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY REINDERS T&I - KEYED $ 308.38 08/06/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY CARQUEST 2759 $ 43.49 08/06/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY THE HOME DEPOT 1902 $ 39.93 08/07/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY EREPLACEMENTPARTS.COM $ 45.93 08/07/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY LEMOI ACE HARDWARE $ 43.98 08/10/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY LEMOI ACE HARDWARE $ 12.72 08/11/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARK MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY THE HOME DEPOT 1902 $ 94.92 08/12/2015 65005 LANDSCAPE MATERIALSBEE/WASP SPRAY AND WHITE MARKING PAINT PURCHASE.PUBLIC WORKS/PARKS FORESTRY WAREHOUSE DIRECT $ 280.56 08/12/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CARB AND COMBUSTION CLEANER PURCHASE.PUBLIC WORKS/PARKS FORESTRY REINDERS T&I - KEYED $ 189.14 08/12/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY REINDERS T&I - KEYED $ 95.18 08/13/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY EVANSTON LUMBER $ 69.00 08/13/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY REINDERS T&I - KEYED $ 439.11 08/14/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY REINDERS T&I - KEYED $ 219.38 08/14/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY ARLINGTON POWER EQUIPM $ 179.94 08/14/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY LEMOI ACE HARDWARE $ 20.99 08/17/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY LEMOI ACE HARDWARE $ 27.21 08/19/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY CARQUEST 2759 $ 162.12 08/21/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY REINDERS T&I - KEYED $ 151.86 08/21/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY REINDERS T&I - KEYED $ 17.20 08/24/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY STICKERGIAN $ 350.60 08/24/2015 65095 OFFICE SUPPLIESSTICKER GIANT-I HEART EVANSTON TREE STICKER PURCHASE.PUBLIC WORKS/PARKS FORESTRY CITY WELDING SALES AND $ 35.61 08/25/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY REINDERS T&I - KEYED $ 467.39 08/26/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY CARQUEST 2759 $ 33.81 08/26/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY THE HOME DEPOT 1902 $ 15.84 08/27/2015 65005 LANDSCAPE MATERIALSBEE/WASP SPRAY PURCHASE.PUBLIC WORKS/PARKS FORESTRY LEMOI ACE HARDWARE $ 8.99 08/27/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/PARKS FORESTRY REINDERS T&I - KEYED $ 36.04 08/28/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQT MAINTENANCE SUPPLIES.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 191.97 08/03/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ORANGE CRUSH SAND MIX FOR REPAIRS AND MAINTENANCE.October 19, 2015Page 19 of 2390 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015PUBLIC WORKS/ST&SANITATION SAF-T-GARD INTERNATION $ 93.60 08/03/2015 65090 SAFETY EQUIPMENT SAFETY GLASSES FOR STAFF.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 274.59 08/06/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ORANGE CRUSH SAND MIX PURCHASE.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 372.56 08/06/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ORANGE CRUSH SAND MIX.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 191.44 08/07/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ORANGE CRUSH SAND MIX PURCHASE.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 376.43 08/07/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ORANGE CRUSH SAND MIX PURCHASE.PUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 160.94 08/07/2015 65085 MINOR EQUIP & TOOLSTOOLS FOR MAINTENANCE AND UPKEEP.PUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 64.91 08/10/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ORANGE CRUSH SAND MIX PURCHASE.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 388.03 08/10/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ORANGE CRUSH SAND MIX PURCHASE.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 253.96 08/10/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ORANGE CRUSH SAND MIX PURCHASE.PUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 16.95 08/10/2015 65085 MINOR EQUIP & TOOLSSMALL TOOLS FOR STREET REPAIR AND MAINTENANCE.PUBLIC WORKS/ST&SANITATION LEMOI ACE HARDWARE $ 26.99 08/11/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ATHLETIC FIELDS PAD LOCKS (IRRIGATION BOX).PUBLIC WORKS/ST&SANITATION SAF-T-GARD INTERNATION $ 243.60 08/12/2015 65090 SAFETY EQUIPMENTSAFETY GLASSES FOR STAFF.PUBLIC WORKS/ST&SANITATION THE MORTON ARBORETUM - $ 45.00 08/12/2015 62295 TRAINING & TRAVELTRAINING CLASS FOR STAFF.PUBLIC WORKS/ST&SANITATION SPEEDWAY 06604 MAT $ 59.51 08/14/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS FUEL FOR D/O HOT BOX.PUBLIC WORKS/ST&SANITATION JEWEL #3456 $ 11.97 08/14/2015 62295 TRAINING & TRAVELICE FOR SAFETY MEETING/TRAINING.PUBLIC WORKS/ST&SANITATION SPEEDWAY 07190 776 $ 64.11 08/14/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ORANGE CRUSH SAND MIX PURCHASE.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 190.97 08/14/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ORANGE CRUSH SAND MIX PURCHASE.PUBLIC WORKS/ST&SANITATION ITR GARY TOLLS $ 2.20 08/14/2015 62295 TRAINING & TRAVELPARKING FOR TRAINING/MEETING.PUBLIC WORKS/ST&SANITATION SKYWAY CONCESSION CO $ 4.50 08/14/2015 62295 TRAINING & TRAVELTOLL FOR OFFSITE MEETING/TRAINING.PUBLIC WORKS/ST&SANITATION ITR WEST POINT TOLLS $ 3.80 08/14/2015 62295 TRAINING & TRAVELTOLLWAY CHARGE FOR OFFSITE MEETING/TRAINING.PUBLIC WORKS/ST&SANITATION BURRIS EQUIPMENT CO $ 1,120.00 08/19/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ATHLETIC FIELDS TOP DRESSER RENTAL.PUBLIC WORKS/ST&SANITATION JC LICHT #1252 $ 30.87 08/19/2015 65115 TRAFFIC CONTROL SUPPLIESOIL FOR PAINT MACHINE.PUBLIC WORKS/ST&SANITATION OFFICE DEPOT #510 $ 43.78 08/19/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS TOOLS AND OFFICE SUPPLIES.PUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 184.00 08/20/2015 65115 TRAFFIC CONTROL SUPPLIESTRAFFIC SIGN SUPPLIES.PUBLIC WORKS/ST&SANITATION ENGLEWOOD GAS & FOOQPS $ 81.94 08/24/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS FUEL 601 PICKUP FOR HOT BOX.PUBLIC WORKS/ST&SANITATION MARATHON PETRO092528 $ 62.61 08/24/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ORANGE CRUSH SAND MIX PURCHASE.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 257.83 08/24/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ORANGE CRUSH SAND MIX PURCHASE.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 128.92 08/24/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ORANGE CRUSH SAND MIX PURCHASE.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 137.29 08/25/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ORANGE CRUSH SAND MIX PURCHASE.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 567.88 08/25/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ORANGE CRUSH SAND MIX PURCHASE.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 134.07 08/26/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ORANGE CRUSH SAND MIX PURCHASE.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 598.03 08/26/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ORANGE CRUSH SAND MIX PURCHASE.PUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 59.88 08/27/2015 65085 MINOR EQUIP & TOOLS55 GALLON BAG PURCHASE.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 587.98 08/27/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ORANGE CRUSH SAND MIX PURCHASE.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 389.98 08/28/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ORANGE CRUSH SAND MIX PURCHASE.PUBLIC WORKS/ST&SANITATION ROADSAFE 1001 $ 1,064.73 08/28/2015 65115 TRAFFIC CONTROL SUPPLIESTRAFFIC SIGNS PURCHASE.PUBLIC WORKS/ST&SANITATION ROADSAFE 1001 $ 472.03 08/28/2015 65115 TRAFFIC CONTROL SUPPLIESTRAFFIC SIGNS.PUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 17.86 08/31/2015 65005 LANDSCAPE MATERIALSATHLETIC FIELD SUPPLIES.PUBLIC WORKS/ST&SANITATION PAYPAL ILLINOISREC $ 50.00 08/31/2015 62295 TRAINING & TRAVELILLINOIS RECYCLING ASSOCIATION WASTE AUDIT MATERIALS AND MANAGEMENT TRAINING WORKSHOP.PUBLIC WORKS/ST&SANITATION ORANGE CRUSH - SKOKIE $ 534.71 08/31/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ORANGE CRUSH SAND MIX PURCHASE.October 19, 2015Page 20 of 2391 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015PUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 21.99 08/31/2015 65085 MINOR EQUIPMENT AND TOOLS SMALL TOOLS FOR MAINTENANCE AND REPAIR.PUBLIC WORKS/ST&SANITATION SHERWIN INDUSTRIES $ 380.00 08/31/2015 65115 TRAFFIC CONTROL SUPPLIES TRAFFIC PAINT SUPPLIESPUBLIC WORKS/TRANS LEMOI ACE HARDWARE $ 29.94 08/03/2015 65085 MINOR EQUIP & TOOLSRUST STOP SPRAY PAINT.PUBLIC WORKS/TRANSBLACKBURN MANUFACTURIN $ 1,451.88 08/06/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL UTILITY MARKING PAINT.PUBLIC WORKS/TRANSGRAYBAR ELECTRIC COMPA $ 111.15 08/13/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BARE GROUND WIRE PURCHASE.PUBLIC WORKS/TRANSGRAYBAR ELECTRIC COMPA $ 456.86 08/14/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL UNDERGROUND STREET LIGHT CABLE PURCHASE.PUBLIC WORKS/TRANSTHE HOME DEPOT #8598 $ 83.14 08/14/2015 65090 SAFETY EQUIPMENTWOODEN STAKES AND SAFETY GLOVES.PUBLIC WORKS/TRANSPURE ELECTRIC $ 339.32 08/17/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL TAPE AND PHOTOCELLS.PUBLIC WORKS/TRANSGOLDAK INC $ 619.90 08/24/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL UTILITY LOCATOR PURCHASE.PUBLIC WORKS/TRANSLEMOI ACE HARDWARE $ 39.97 08/26/2015 65085 MINOR EQUIP & TOOLSBATTERIES PURCHASE.UTILITIES/ADMINAPPLE STORE #R089 $ 38.18 08/17/2015 64540 TELECOMMUNICATIONS - WIRIPHONE CASE TO REPLACE BROKEN CASE.UTILITIES/ADMINGARRETT POPCORN SHOP $ 230.99 08/26/2015 62295 TRAINING & TRAVELEMPLOYEE SAFETY PROGRAM INCENTIVE.UTILITIES/ADMINSARPINOS PIZZA OF EVAN $ 64.38 08/28/2015 62295 TRAINING & TRAVELLUNCH FOR STAFF MEETING.UTILITIES/ADMINWWW.AERIALIMPRESSIONS. $ 249.00 08/31/2015 65105 PHOTO/DRAFTING SUPPLIESAERIAL PHOTOGRAPHY DVD.UTILITIES/ADMININTERNATIONAL TRANSACTION FEE $ 1.99 08/31/2015 65105 PHOTO/DRAFTING SUPPLIESINTERNATIONAL TRANSACTION FEE FOR AERIAL PHOTOGRAPHY DVD PURCHASE.UTILITIES/DISTZIEBELL WATER SERVI $ 258.00 08/06/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MJ GASKETS.UTILITIES/DISTZIEBELL WATER SERVI $ 730.68 08/06/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS REDUCING COUPLING.UTILITIES/DISTIN EVANSTON ORGANICS $ 341.00 08/12/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BLACK DIRT.UTILITIES/DISTNORTH SHORE UNIFORM IN $ 208.95 08/13/2015 65020 CLOTHINGUNIFORMS FOR THE PLUMBING INSPECTOR.UTILITIES/DISTZIEBELL WATER SERVI $ 825.66 08/17/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BRASS PARTS AND END CAPS.UTILITIES/DISTZIEBELL WATER SERVI $ 250.00 08/17/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL THRUST BEARINGS (AP SMITH).UTILITIES/DISTHD SUPPLY WATERWORKS 4 $ 1,181.00 08/18/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MARKING PAINT AND B-BOX PARTS.UTILITIES/DISTHD SUPPLY WATERWORKS 4 $ 823.00 08/19/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MAGNETIC LOCATOR.UTILITIES/DISTHD SUPPLY WATERWORKS 4 $ 823.00 08/19/2015 65085 MINOR EQUIP & TOOLSMETAL LOCATOR.UTILITIES/DISTMID AMERCIAN WATER $ 532.00 08/21/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 8"X6" TEE.UTILITIES/DISTRUSSO POWER - HAINESVI $ 53.97 08/26/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LOCATING PAINT SPRAYER.UTILITIES/DISTWATER PRODUCTS COMPANY $ (1,269.00) 08/28/2015 65080 MERCHANDISE FOR RESALECREDIT FOR TAPPING VALVE.UTILITIES/DISTWATER PRODUCTS COMPANY $ 947.50 08/28/2015 65080 MERCHANDISE FOR RESALETAPPING SADDLE.UTILITIES/DISTWATER PRODUCTS COMPANY $ 1,269.00 08/28/2015 65080 MERCHANDISE FOR RESALETAPPING VALVE.UTILITIES/FILTRATIONLESMAN INSTRUMENTS $ 563.12 08/03/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 4-WAY SOLENOID REPAIR KITS.UTILITIES/FILTRATIONLESMAN INSTRUMENTS $ 557.60 08/03/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 4-WAY SOLENOID REPAIR KITS.UTILITIES/FILTRATIONTEQUIPMENT.NET $ 449.00 08/03/2015 65085 MINOR EQUIP & TOOLSDIGITAL VOLTMETER.UTILITIES/FILTRATIONTFS FISHER SCI CCH $ 126.85 08/03/2015 65075 MEDICAL & LAB SUPPLIESPOTATO DEXTROSE FOR DUTCH ELM DISEASE TESTING.UTILITIES/FILTRATIONBUSHNELL INCORPORATED $ 449.86 08/03/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PVC PIPE FITTINGS.UTILITIES/FILTRATIONBOLT DEPOT INC. $ 425.00 08/03/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL FASTENERS.UTILITIES/FILTRATIONZORO TOOLS INC $ (14.54) 08/04/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CREDIT FOR TAX CHARGED IN ERROR.UTILITIES/FILTRATIONTHE HOME DEPOT 1274 $ 900.00 08/05/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FRAUDULENT CHARGE.UTILITIES/FILTRATIONCLAIM ADJ/THE HOME DEPOT1274 $ (900.00) 08/10/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CLAIM ADJUSTMENT CREDIT FOR FRAUDULENT CHARGE.UTILITIES/FILTRATIONTHE HOME DEPOT 1902 $ 438.00 08/10/2015 65085 MINOR EQUIP & TOOLSWEED WHACKERS (2).UTILITIES/FILTRATIONWW GRAINGER $ 102.97 08/12/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EARPLUGS/CLEANOUT BLANK.October 19, 2015Page 21 of 2392 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015UTILITIES/FILTRATION BUSHNELL INCORPORATED $ 161.25 08/13/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PVC PIPE FITTINGS.UTILITIES/FILTRATION MCMASTER-CARR $ 70.00 08/13/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL VINYL TUBING.UTILITIES/FILTRATION ANALYTICAL TECHNOLOGY $ 214.05 08/20/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CHLORINE MONITOR SENSOR.UTILITIES/FILTRATION THE HOME DEPOT 1902 $ 555.32 08/20/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL COPPER PIPE AND PIPE FITTINGS.UTILITIES/FILTRATION WW GRAINGER $ 11.24 08/20/2015 65085 MINOR EQUIP & TOOLSHEX DRIVER.UTILITIES/FILTRATIONWW GRAINGER $ 16.99 08/20/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PIPE FITTINGS AND GREASE.UTILITIES/FILTRATIONSQ GURNEE DONUT SHOP $ 28.20 08/21/2015 62295 TRAINING & TRAVELFORKLIFT TRAINING DONUTS (FOR 3 CLASSES).UTILITIES/FILTRATIONFIRSTAIDPRODUC00 OF 00 $ 82.47 08/24/2015 65090 SAFETY EQUIPMENTFLUORIDE FIRST AID OINTMENT.UTILITIES/FILTRATIONAMAZON MKTPLACE PMTS $ 45.00 08/24/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PLC COMMUNICATION CABLE.UTILITIES/FILTRATIONWW GRAINGER $ 61.84 08/25/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CONCRETE ADHESIVE.UTILITIES/FILTRATIONGORDON ELECTRIC SUPPLY $ 45.43 08/25/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOTOR STARTER PROTECTION HEATERS.UTILITIES/FILTRATIONSUPERBREAKE $ 84.68 08/25/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOTOR STARTERS.UTILITIES/FILTRATIONVWR INTERNATIONAL INC $ 262.01 08/26/2015 65075 MEDICAL & LAB SUPPLIESPHENYLARSINE OXIDE FOR CHLORINE TITRATION.UTILITIES/FILTRATIONSUPERIOR INDUSTRIAL SP $ 68.33 08/26/2015 65040 JANITORIAL SUPPLIESTOILET PAPER AND HAND TOWELS.UTILITIES/FILTRATIONHACH COMPANY $ 98.89 08/28/2015 65075 MEDICAL & LAB SUPPLIESORGANIC STANDARDS FOR PHOSPHATE TESTING.UTILITIES/FILTRATIONTFS FISHER SCI PTO $ 164.22 08/28/2015 65075 MEDICAL & LAB SUPPLIESPH BUFFERS 4 AND 10.UTILITIES/FILTRATIONAWWA.ORG $ 90.50 08/31/2015 62295 TRAINING & TRAVELFILTER MAINTENANCE REFERENCE GUIDE.UTILITIES/FILTRATIONNALCO CROSSBOW WATER $ 257.02 08/31/2015 65075 MEDICAL & LAB SUPPLIESTANKS AND FILTERS FOR DEIONIZED WATER.UTILITIES/PUMPINGBATTERY MART OF WINCHE $ 223.38 08/03/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BATTERIES AND CHARGERS FOR MOTION DETECTORS.UTILITIES/PUMPINGDWYER INSTRUMENTS INC $ 625.34 08/03/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GASKETS FOR PRIMING POT REBUILDS.UTILITIES/PUMPINGAUTOMATIONDIRECT.COM $ 401.00 08/04/2015 65085 MINOR EQUIP & TOOLSFLEXIBLE CONDUIT AND FITTINGS.UTILITIES/PUMPINGWW GRAINGER $ 43.28 08/04/2015 65085 MINOR EQUIP & TOOLSSHAFT SEALS.UTILITIES/PUMPINGMEMECO SALES AND SERVI $ 457.00 08/07/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DPD FOR CHLORINE ANALYZERS.UTILITIES/PUMPINGTOOLTOPIA $ 79.00 08/07/2015 65085 MINOR EQUIP & TOOLSREPLACEMENT AIR RATCHET.UTILITIES/PUMPINGJMJ DISTRIBUTORS INC $ 69.01 08/10/2015 65085 MINOR EQUIP & TOOLSAIR RELEASES FOR FLOW TRANSMITTERS.UTILITIES/PUMPINGBEN MEADOWS $ 185.88 08/10/2015 65085 MINOR EQUIP & TOOLSLEVEL MARKERS FOR 54" WELL.UTILITIES/PUMPINGABLE DISTRIBUTORS $ 214.81 08/11/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARTS TO REPAIR HVAC EQUIPMENT.UTILITIES/PUMPINGMCMASTER-CARR $ 182.88 08/12/2015 65085 MINOR EQUIP & TOOLSBEARING BRONZE FOR VALVE PARTS.UTILITIES/PUMPINGWW GRAINGER $ 229.90 08/12/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CORK BOARD FOR SAFETY PROGRAM.UTILITIES/PUMPINGWW GRAINGER $ 498.40 08/12/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOTOR SHIMS, NETWORKING JACKS, AND HYDROMETER.UTILITIES/PUMPINGAQUA SCIENCE $ 358.00 08/13/2015 65085 MINOR EQUIP & TOOLSBOOSTER PUMP FOR LOW LIFT #5 DISCHARGE VALVE.UTILITIES/PUMPINGZORO TOOLS INC $ 656.37 08/13/2015 65085 MINOR EQUIP & TOOLSDISCONNECT FOR NEW INTAKE HEATERS.UTILITIES/PUMPINGJOHNSTONE SUPPLY OF NI $ 100.00 08/14/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HVAC STUDY GUIDE AND TEST PREPAYMENT.UTILITIES/PUMPINGE-CONOLIGHT $ 535.36 08/14/2015 65085 MINOR EQUIP & TOOLSLIGHTS FOR NORTH & SOUTH PILASTERS.UTILITIES/PUMPINGMCMASTER-CARR $ 64.34 08/17/2015 65085 MINOR EQUIP & TOOLS304 SST BAR STOCK FOR HEATER BRACKETS.UTILITIES/PUMPINGTESSCO TECHNOLOGIES $ 946.87 08/17/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ANTENNA TOWER FOR THE SOUTH STANDPIPE DCU.UTILITIES/PUMPINGWW GRAINGER $ 769.68 08/17/2015 65085 MINOR EQUIP & TOOLSEXHAUST FAN, THERMOSTAT, AND OIL ABSORBENT PADS.UTILITIES/PUMPINGALTERNATE FORCE $ 616.55 08/17/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SKED FOR REMOTE TANK RESCUE.UTILITIES/PUMPINGAUTOMATIONDIRECT.COM $ 546.00 08/18/2015 65085 MINOR EQUIP & TOOLSFLEXIBLE CONDUIT AND FITTING FOR THE NORTH STANDPIPE COMMUNICATIONS.UTILITIES/PUMPINGWW GRAINGER $ 53.34 08/19/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BATTERIES AND RELIEF VALVE.October 19, 2015Page 22 of 2393 of 481 Bank of America Credit Card Statement for the Period ending August 31, 2015UTILITIES/PUMPINGWW GRAINGER $ 191.01 08/19/2015 65085 MINOR EQUIP & TOOLSSTAINLESS STEEL TUBE, 5/8 NUTS, AND FLAT WASHERS.UTILITIES/PUMPINGBATTERY MART OF WINCHE $ 43.75 08/21/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BATTERY FOR FIRE ALARM SYSTEM.UTILITIES/PUMPINGTHE HOME DEPOT 1902 $ 274.23 08/26/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MATERIALS FOR FILTER DOCK CONCRETE.UTILITIES/PUMPINGWW GRAINGER $ 650.98 08/27/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRIC VALVE ACTUATOR, ALARM HORNS, AND PADLOCKS.UTILITIES/PUMPINGWW GRAINGER $ 41.29 08/28/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FLOOR CLEANER.UTILITIES/PUMPINGWW GRAINGER $ 1,155.52 08/28/2015 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIES.UTILITIES/PUMPINGKLINGSPOR ABRASIVES IN $ 456.95 08/28/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SANDING DISCS AND BELTS.UTILITIES/PUMPINGUSA BLUE BOOK $ 618.43 08/31/2015 65085 MINOR EQUIP & TOOLSFIRE HOSE AND GASKETS.UTILITIES/PUMPINGWW GRAINGER $ 62.34 08/31/2015 65085 MINOR EQUIP & TOOLSHOSE CLAMPS.UTILITIES/PUMPINGLAI, LTD $ 481.44 08/31/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REBUILD PARTS FOR PRIMING POTS.UTILITIES/PUMPINGAUTOMATIONDIRECT.COM $ 167.50 08/31/2015 65085 MINOR EQUIP & TOOLSTHERMOCOUPLE SENSOR AND HEATER CONTROLLER.UTILITIES/SEWERTHE HOME DEPOT 1902 $ 97.38 08/03/2015 62696 PUBLIC EDUCATIONBATHROOM VANITIES.UTILITIES/SEWERAMAZON MKTPLACE PMTS $ 15.98 08/03/2015 62696 PUBLIC EDUCATIONFAUCET AERATOR.UTILITIES/SEWERAMAZON MKTPLACE PMTS $ 18.05 08/04/2015 62696 PUBLIC EDUCATIONFAUCET AERATOR.UTILITIES/SEWERTHE HOME DEPOT 1902 $ 206.88 08/06/2015 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR CONDITIONING UNIT FOR THE FILTRATION DIVISION.UTILITIES/SEWERTHE HOME DEPOT 1902 $ 148.89 08/06/2015 62696 PUBLIC EDUCATIONPARTS FOR THE NEW BATHROOM VANITIES.UTILITIES/SEWERTHE HOME DEPOT 1902 $ 810.35 08/07/2015 65085 MINOR EQUIP & TOOLSMISCELLANEOUS TOOLS.UTILITIES/SEWERNSC NORTHERN SAFETY CO $ 772.92 08/12/2015 65090 SAFETY EQUIPMENTGLOVES AND SAFETY GLASSES.UTILITIES/SEWERWATER PRODUCTS COMPANY $ 299.40 08/12/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS RUBBER COUPLINGS.UTILITIES/SEWERNSC NORTHERN SAFETY CO $ 298.30 08/13/2015 65090 SAFETY EQUIPMENTWINTER GLOVES.UTILITIES/SEWERKINGSCOTE CHEMICALS, I $ 782.34 08/14/2015 65015 CHEMICALSTRACING DYE.UTILITIES/SEWERAMAZON MKTPLACE PMTS $ 46.50 08/14/2015 65090 SAFETY EQUIPMENTTRAFFIC SAFETY LIGHTS.UTILITIES/SEWERSAF-T-GARD INTERNATION $ 147.99 08/14/2015 65090 SAFETY EQUIPMENTWINTER GLOVES.UTILITIES/SEWERAMAZON MKTPLACE PMTS $ 126.50 08/14/2015 65090 SAFETY EQUIPMENTWINTER HATS.UTILITIES/SEWERHD SUPPLY WATERWORKS 4 $ 192.75 08/21/2015 65085 MINOR EQUIP & TOOLSB-BOX WRENCHES.UTILITIES/SEWERAMAZON.COM $ 68.19 08/24/2015 65085 MINOR EQUIP & TOOLSSTOP/SLOW TRAFFIC PADDLES.UTILITIES/SEWERAMAZON.COM $ 68.19 08/24/2015 65085 MINOR EQUIP & TOOLSSTOP/SLOW TRAFFIC PADDLES.UTILITIES/SEWERAMAZON.COM $ 68.19 08/25/2015 65085 MINOR EQUIP & TOOLSSTOP/SLOW TRAFFIC PADDLES.UTILITIES/SEWERAMAZON.COM $ 68.19 08/25/2015 65085 MINOR EQUIP & TOOLSSTOP/SLOW TRAFFIC PADDLES.UTILITIES/SEWERAMAZON MKTPLACE PMTS $ 44.84 08/27/2015 65085 MINOR EQUIP & TOOLSTROWELS.UTILITIES/SEWERVOLLMAR CLY PRODUCTS C $ 8.95 08/31/2015 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 6" PVC CAP.UTILITIES/SEWERFULLIFE SAFETY CENTER $ 977.25 08/31/2015 65090 SAFETY EQUIPMENTRESPIRATORS AND FIT TEST.UTILITIES/SEWERTHE HOME DEPOT 1902 $ 636.85 08/31/2015 65085 MINOR EQUIP & TOOLSSAWZALLS AND DRILL.ALL OTHER TOTAL $ 175,657.66 October 19, 2015Page 23 of 2394 of 481 For City Council meeting of October 12, 2015 Item A3.1 Business of the City by Motion: Printer and Copier Purchase For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Deputy City Manager/Acting Administrative Services Director Jose Calderon, Information Technology Division Manager Subject: Contract Award Recommendation to Chicago Office Technology Group for the Copier Purchase and Maintenance Service, RFP 15-02 Date: September 11, 2015 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for the Copier Purchase and Maintenance Service (RFP 15-02) with the Chicago Office Technology Group (COTG), located at 3 Territorial Court, Bolingbrook, IL 60440, in the amount of $143,732 to purchase replacement printers and copiers throughout the City of Evanston. Funding Source: Funding is provided through IT Division account 100.19.1932.65555, Personal Computer Equipment with a 2015 budget of $284,200.00. Summary: In April 2015 the City of Evanston solicited and received 3 proposals to RFP 15-02. Of the 3 proposals, only one vendor, COTG, responded with like hardware that was specified in the RFP. The proposal submitted by COTG provides State of Illinois contract pricing for Xerox hardware and toner/maintenance costs. Vendor Location COTG Bolingbrook, IL Regal Business Machines, Inc. Chicago, IL Toshiba Business Solutions Arlington Heights, IL Memorandum 95 of 481 The existing copiers being replaced were originally part of a 60-month lease agreement that expired in 2014. These copiers are prone to failure because of their age and are often out of service because of needed repair. The new copiers will serve as centralized printers and scanners throughout city locations. This contract includes implementation services, training, and the copier purchase price listed below. Additionally, there is a monthly service agreement for $951 which includes toner/maintenance for up-to 282,500 B&W and 7,500 color prints per month. After that quantity is reached a per-page amount is charged. An assessment printing needs at all City of Evanston locations was conducted in August 2014. During this assessment all copier and printer usage and locations were identified. This information was used to determine which model Xerox copier would provide the best value for the City of Evanston. Additionally, with the information obtained through this assessment, staff initiated a local printer consolidation initiative. Over 120 local printers were removed from service. By directing print traffic away from standalone printers and over to centralized copiers, the City of Evanston expects to save up to $800 96 of 481 a month because of the lower toner/per-page costs Xerox provides, as well as see additional savings thanks to reduced municipal electrical use. Attachments: COTG Quote MWEBE Memo 97 of 481 PRICE/COST FORMSCOTG Option #2 - State of Illinois contract pricingService Agreement Price Form (for Xerox 3655, 7855, and 7845)RatePer Black/white page (Network printers, non- copiers) and Xerox 3655$0.00960Per Color page (Network printers, non-copiers) $0.09600Per Black/white page (Copiers)$0.00460Per Color page (Copiers)$0.04500Per month for local printers only$15 each B&W$25 each colorPrinter Purchase PricesModelQuantityPurchase Price Per PrinterTotal CostBase Monthly Cost per unitBase for total quantityBlack/white included in baseColor included in baseTotal B/W base for quantityTotal Color for quantityXerox 36553$2,155.00$6,465.00Xerox 5945 w/ Staple Finisher2$4,979.00$9,958.00$18.60 $37.20 17,000 34,000 Xerox 5955 w/ Staple Finisher3$5,044.00$15,132.00$37.96 $113.88 21,200 63,600 Xerox 7855 w/ Staple Finisher & BookletMaker 1$11,764.00$11,764.00 - Xerox 53259$3,274.00$29,466.00$17.80 $160.20 6,000 54,000 Xerox 5955 w/ Staple Finisher2$5,044.00$10,088.00$37.96 $75.92 21,200 42,400 Xerox 7855 w/ Staple Finisher1$10,422.00$10,422.00 - Xerox 78302$5,414.00$10,828.00$140.00 $280.00 7,500 2,500 15,000 5,000 Xerox 5330 w/ Staple Finisher1$3,811.00$3,811.00$21.00 $21.00 10,000 10,000 - Xerox 5330 5$3,811.00$19,055.00$21.00 $105.00 10,000 50,000 - Xerox 7830 w/ Staple Finisher1$5,414.00$5,414.00$140.00 $140.00 7,500 2,500 7,500 2,500 Xerox 5325 w/ Staple Finisher1$3,274.00$3,274.00$17.80 $17.80 6,000 6,000 - Xerox 7845 w/ Staple Finisher1$8,055.00$8,055.00 - Grand Total$143,732.00 $951.00 41,000 5,000 282,500 7,500 Printer Lease PricesModelQuantity48 Month Price Per PrinterTotal CostBase Monthly CostBase for total quantityBlack/white included in baseColor included in baseTotal B/W base for quantityTotal Color for quantityXerox 3655 3 $46.01 $138.03Xerox 5945 w/ Staple Finisher2$106.30$212.60$18.60 $37.20 17,000 34,000 Xerox 5955 w/ Staple Finisher3$107.69$323.07$37.96 $113.88 21,200 63,600 Xerox 7855 w/ Staple Finisher & BookletMaker 1$251.16$251.16$0.00- Xerox 53259$69.90$629.10$17.80 $160.20 6,000 54,000 Xerox 5955 w/ Staple Finisher2$107.69$215.38$37.96 $75.92 21,200 42,400 Xerox 7855 w/ Staple Finisher1$222.51$222.51 $0.00- Xerox 78302$115.59$231.18$140.00 $280.00 7,500 2,500 15,000 5,000 Xerox 5330 w/ Staple Finisher1$81.36$81.36$21.00 $21.00 10,000 10,000 - Xerox 5330 5$81.36$406.82$21.00 $105.00 10,000 50,000 - Xerox 7830 w/ Staple Finisher1$115.59$115.59$140.00 $140.00 7,500 2,500 7,500 2,500 Xerox 5325 w/ Staple Finisher1$69.90$69.90$17.80 $17.80 6,000 6,000 - Xerox 7845 w/ Staple Finisher1$171.97$171.97$0.00- Grand Total$3,068.68$339.80 $951.00 41,000 5,000 282,500 7,500 This option utilized the State of Illinois CMS agreement # PSD4017714 All State Contract units come standard with copy-print-scan-e/fax-stapling and PostScript printing Due to the structuring of the State agreement, a base volume for each model has already been pre-negotiated The State of Illinois agreement utilizes several M/W/EBE partners for delivery and network installation*In addition to Xerox, the City will accept Kyocera Mita, Cannon, and Konica Minolta as alternatives. The City reserves the right to decline other recommended manufacturers or models not listed above.98 of 481 RFP 15-02, Copier Purchase and Maintenance Service, M/W/EBE Memo, 09.28.2015 To: Erika Storlie, Deputy City Manager/Acting Director of Administrative Services Jose Calderon, Information Technology Division Manager From: Tammi Turner, Purchasing Manager Subject: Copier Purchase and Maintenance Service, RFP 15-02 Date: September 28, 2015 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Copier Purchase and Maintenance Service, RFP 15-02, Chicago Office Technology Group, is found to be in partial compliance with the goal. Chicago Office Technology Group, total base bid is $143,732.00, and they will receive credit for 7% M/W/EBE participation. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Revere Consulting Co. 4942 Bay View Drive Richton Park, IL 60471 Computer System Integration $10,533.75 7% X Total M/W/EBE $10,533.75 7% Chicago Office Technology Group has requested a waiver for the remaining 18% MWEBE participation goal. An 18% MWEBE waiver is granted. Memorandum 99 of 481 Page 1 of 2 For City Council meeting of October 12, 2015 Item A3.2 Business of the City by Motion: General Liability and Worker’s Compensation For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/CFO W. Grant Farrar, Corporation Counsel Robert R. Gustafson, Safety & Worker’s Compensation Manager Subject: Contract Extension for Third Party Administration of General Liability and Worker’s Compensation Claims Date: August 25, 2015 Recommended Action: Staff recommends City Council authorize the City Manager to execute a one-year extension for the purchase of claims administration services from Cannon Cochran Management Services Inc. (CCMSI) for automobile liability, general liability, and worker’s compensation claims at a cost of $93,500.00 for the contract year January 1, 2016 through December 31, 2016. Funding Source Funding for this purchase is provided by the FY 2016 Insurance Fund Account (605.99.7800.62266) in the amount of $93,500.00 ($110,000.00 to be proposed during the budget process). Summary Staff has been satisfied with the services provided by CCMSI to date. The utilization of the services provided by CCMSI began March 1, 2009 for a contract period through February 29, 2012 at an annual rate of $145,000.00. An extension of that contract was requested, and granted, for the period March 1, 2012 through February 28, 2013 at an annual rate of $95,000.00. Prior to the expiration of the extension an RFP was conducted resulting in CCMSI being granted a subsequent contract for the period March 1, 2013 through December 31, 2015 (this time period in order to align the contract expiration with the City’s change to a calendar-year fiscal year) at an annual rate of $93,500.00 (the 10-month time period was pro-rated accordingly). This is the first extension request to the current professional services agreement. Services provided by CCMSI have allowed City of Evanston staff to continue to focus on long-range planning for injury prevention training, increasing employee safety Memorandum 100 of 481 Page 2 of 2 awareness, and risk management issues, resulting in continued reductions in general liability and worker’s compensation claims. Services provided by CCMSI for the City of Evanston include: handling of Worker’s Compensation, General Liability and Automobile Liability claims. The scope of these services for these claims includes, but is not limited to, managing and administering all claims; paying claims invoices in a timely manner; monitoring, investigating, overseeing and adjusting all actual and alleged claims; recommending reserves for unpaid reported claims and unpaid claims expenses; settling and closing claims in a timely manner so as to reduce potential liability for the City of Evanston; subrogation services for claims involving third-party interests. Prior to the end of this extension staff will solicit RFP’s to ensure continuity of services at a competitive price. Attachments: Professional Services Agreement 101 of 481 102 of 481 103 of 481 104 of 481 105 of 481 106 of 481 107 of 481 108 of 481 109 of 481 110 of 481 111 of 481 112 of 481 For City Council meeting of October 12, 2015 Item A3.3 Business of the City by Motion: Tree Purchase for Fall Planting For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Paul D’Agostino, Assistant Director of Public Works Subject: Purchase of Trees and Planting Services for Fall Planting Date: September 30, 2015 Recommended Action: Staff recommends City Council approval of the purchase of 120 trees and planting services for 55 trees from Suburban Tree Consortium (STC) in the amount of $32,410.58. Funding Source: Funding for this purchase is provided as follows: Source Account Amount Remaining Project Amount Forestry Operating Funds 100.26.2655.65005 $28,000.00 $ 24,395.76 Replant Express Program 100.26.2655.53667 N/A $ 5,675.00 I Heart Evanston Trees 100.26.2655.53737 N/A $ 2,340.00 Total $ 32,410.76 Background: In June of 2001, the City Council passed Ordinance 65-O-01, which authorized the City of Evanston to join and participate in the Suburban Tree Consortium (STC). In addition, Resolution 60-R-02 was passed in August 2002, which expressed the intent of the City of Evanston to remain a member of the STC as long as sufficient funding is budgeted. The benefit of this membership is that by merging orders with other municipalities, the City’s buying power is increased through economies of scale. Another advantage is the ability to pre-order specific tree species for five years into the future. This allows the nurseries to grow a large percentage of the exact tree species that the City will need in future years. The replant express program allows residents to pay $250 or $425 (the cost of a 2.5” or a 3.5” tree plus delivery) to be added to current planting list rather than waiting the two years it normally takes for a replacement tree. This program generated $5,675 in payments and this money is being used to purchase and plant fifteen additional trees. Memorandum 113 of 481 So far in 2015, the I Heart Evanston Trees campaign has collected $2,430 in donations from 40 donors. This money is being used to purchase and plant 11 additional trees. Analysis: The STC solicits quotes each spring and fall from participating nurseries on behalf of participating municipalities. In February 2015, staff sent a listing to the STC of the trees need for parkway planting during the fall season. The STC then solicited and received bids from member area nurseries to attempt to procure the trees. Using the STC, staff was able to locate all of the 2”/2.5” diameter tree species in the needed quantities, as well as twenty-one larger 3”/3.5” diameter trees, which specific residents requested and paid extra for. Residents were also able to choose the tree species for their parkway from a list of 4-5 available options. Fifty-one residents returned the form with their preferred choice of tree. After finalizing the quotes, the total for all 120 STC trees is $26,065.76, which includes delivery costs for the 65 trees being planted by City crews. The trees are being supplied by three nurseries - Beaver Creek Nursery, Inc. (6604 Randall Road, Poplar Grove, IL), Hinsdale Nurseries, Inc. (7200 S. Madison, Willowbrook, IL), and Possibility Place Nursery (7548 W. Monee-Manhattan Road, Monee, IL). In addition to the purchase price of the trees, the STC tree planting contractor, Pugsley & Lahaie, Ltd. (24414 N. Old McHenry Road, Lake Zurich, IL), has specific costs for planting different size trees, which are agreed to in writing with the STC and all member municipalities. Staff has set up a preliminary agreement with PLL for them to plant 55 of the trees for a total cost of $6,345.00. Once this agreement is approved, PLL will pick up their 55 trees directly from the nurseries, deliver them to the individual sites, and plant them. The detailed cost summary is as follows: Item Unit Price Quantity Extended Cost Purchase of 2” – 2.5” dia tree for parkway $ 198.09 97 $19,215.00 Purchase of 3” – 3.5” dia tree for parkway $ 259.29 21 $ 5,445.00 Purchase of 2” – 2.5” dia tree for park $ 210.00 2 $ 420.00 Contractor delivery and planting of 2” – 2.5” dia tree for parkway $ 96.00 40 $ 3,840.00 Contractor delivery and planting of 3” – 3.5” dia tree for parkway $ 167.00 15 $ 2,505.00 Delivery charges $ 985.76 1 Lump Sum $ 985.76 Total $32,410.76 Legislative History: Ordinance 65-O-01 was approved by City Council on 06/25/01 Resolution 60-R-02 was approved by City Council on 08/12/02 Attachments: Nursery order confirmations Planting contract cost agreement 114 of 481 115 of 481 116 of 481 117 of 481 118 of 481 119 of 481 120 of 481 For City Council meeting of October 12, 2015 Item A3.4 Business of the City by Motion: Energy Efficiency Upgrades For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Superintendent – Construction & Field Services Subject: City Facility Energy Efficiency Upgrades (RFP 15-50) Date: October 5, 2015 Recommended Action: Staff recommends City Council authorize the City Manager to execute an agreement for the City Facility Energy Efficiency Upgrades (RFP 15-50) with Continental Energy Solutions (815 Commerce Drive, Oak Brook, IL) in the amount of $53,786.00. Funding Source: Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.26.415.65515 – 415198). This project was budgeted at $50,000. Additional funding is available in the CIP from a reduction in the FY 2015 cost of solar panel installation project. Background: Since 2011, the City has had numerous energy audits conducted by various agencies and contractors on City facilities including the Levy Senior Center and the Lorraine H. Morton Civic Center. To date, few of the recommendations from these audits have been implemented. This project will begin implementing the energy efficiency recommendations listed in these energy audits. After reviewing the audits, it was decided to begin by implementing lighting upgrades. In this type of project, a high-energy use light fixture is changed to a light fixture of similar appearance that uses much less electricity to provide a similar intensity of light. Because of the significant decrease in electricity use, this type of project usually has a payback of less than three years. The facilities listed in the Request for Proposal (RFP) initially included the Civic Center, Levy Senior Center, Gibbs-Morrison Cultural Center, and the Evanston Ecology Center. At all of the facilities except the Civic Center, the City pays for the electricity use. The City had completed energy audits for all of the facilities except for the Gibbs-Morrison Cultural Center. Memorandum 121 of 481 Analysis: The request for proposal was advertised on Demandstar and in the Chicago Tribune. Proposals for the project were received on August 4, 2015. Three proposals were received: Consultant Address Connexion 2300 Main Street, Evanston, IL Continental Energy Solutions 815 Commerce Drive, Oak Brook, IL Twin Supplies, Ltd 1010 Jorie Blvd, Suite 124, Oak Brook, IL Initially contractors were invited to tour the four City facilities to provide lighting upgrade recommendations. Contractors were invited to submit proposals for work at the facilities, knowing that there was a project budget of $50,000. They were informed that the City would select the combination of projects that best met the City’s goals, including providing a good return on investment. Continental and Twin Supplies submitted total proposed projects in excess of the $50,000 budget with the understanding that staff would need to maintain the project budget. Connexion was found to be non-responsive based on the fact that their proposal was incomplete. The proposals were reviewed by: • Lara Biggs, Superintendent – Construction & Field Services • JacQuera Calvert, Purchasing Specialist • Sean Ciolek, Facilities Manager • Christina Ferraro, Assistant Director – Community Services, Parks and Recreation • Kumar Jensen, Sustainability Fellow • Jim Maiworm, Assistant Director – Operations and Maintenance The averaged scoring of the proposals was as follows: Selection Criteria Max Pts Continental Twin Supplies Connexion Firm Qualifications/Experience 25 21 20 Non- responsive Project Approach/Price 45 34 32 Completeness of Proposal 10 8 8 Willingness to Execute Agreement 10 10 10 M/W/EBE Program Participation 10 9 3 TOTALS 100 82 73 Twin Supplies’ proposal relied heavily on incentives that would need to be funded by the State of Illinois to make the costs reasonable. Continental’s proposal seemed more realistic, and their references were very good. 122 of 481 Based on the initial review, the best use of funding with the least disruption to the facility use was determined to be at Levy Senior Center and some minor work at the Civic Center. The work at the Levy Center has the additional benefit of replacing gym lighting that has been both difficult and expensive to maintain. A final cost proposal is attached. Major items of proposed work to be completed under this contract include the following: Levy Senior Center 1. Upgrade of the gym lighting and controls 2. Retrofit exterior soffits, bollard lights, trellis lights and low flood lights in courtyard 3. Improvements to exterior lighting, including converting the parking lot light poles to LED 4. Installation of occupancy sensors in classrooms Lorraine H. Morton Civic Center 1. Upgrades to lighting in the Parasol Room 2. Installation of occupancy sensors in 2nd floor offices A memo reviewing the M/W/EBE participation is attached. Attachments: Continental Energy Solutions final proposal dated 9/3/15 M/W/EBE Participation review memo dated 10/12/15 123 of 481 815 Commerce Drive Suite 100 Oak Brook, IL 60523 630.288.0200 630.288.0188 www.cecco.com September 3rd, 2015 City of Evanston Room 4200 Lorraine H. Morton Civic Center 2100 Ridge Avenue Evanston, Illinois 60201 Re: RFP- 15-50 City Facility Energy Efficiency Upgrades Kumar, We are pleased to submit our proposal for your lighting work at the above referenced location. Our Price for this work is Fifty Three Thousand Seven Hundred Eighty Six Dollars ($53,786)…. This proposal is based on RFP 15-50, scope of work and qualifications listed below. Scope of work: Levy Senior Center Total Labor Material Gym Lighting and lamps $12,017.00 $ 2,317.82 $ 9,699.18 hooks and cable $ 672.00 $ 370.85 $ 301.15 Data cable $ 1,268.00 $ 988.94 $ 279.06 Gym lighting Controls $ 978.00 $ 494.47 $ 483.53 Gym Up lights removal $ 1,180.00 $ 1,112.56 $ 67.44 Backstage lighting T12 to T8 $ 556.00 $ 370.85 $ 185.15 T8 lamps $ 45.00 $ - $ 45.00 Front Entry Up light sconces $ 3,576.00 $ 927.13 $ 2,648.87 Courtyard LED lamps for trellis $ 966.00 $ 352.31 $ 613.69 Courtyard low flood light retrofits $ 642.00 $ 259.60 $ 382.40 Bollard replacement lamps $ 4,089.00 $ 1,038.39 $ 3,050.61 Exterior Soffit lighting- LED lamp option only $ 3,731.00 $ 1,631.75 $ 2,099.25 Corner Sign lighting retrofit $ 587.00 $ 247.23 $ 339.77 Parking Lot light poles LED heads $10,471.00 $ 2,225.11 $ 8,245.89 parking lot round adaptors $ 284.00 $ - $ 284.00 Flag Pole ground light $ 468.00 $ 123.62 $ 344.38 Wall Occ Sensors $ 1,735.00 $ 741.70 $ 993.30 124 of 481 Civic Center Total Labor Material Room 4900- 2'x2' fixtures $ 4,482.00 $ 1,297.98 $ 3,184.02 Room 4900- 2'x2' EM fixtures $ 1,138.00 $ 123.62 $ 1,014.38 Room 4900- 10" can Removal $ 262.00 $ 247.23 $ 14.77 Room 4900- Wall Sconce $ 1,282.00 $ 618.09 $ 663.91 Kitchen T12 to T8 retrofit kits with lamps $ 535.00 $ 370.85 $ 164.15 OCC Sensors in 2nd floor selected rooms $ 2,822.00 $ 1,112.56 $ 1,709.44 TOTALS $53,786.00 $ 16,972.65 # $ 36,813.35 Qualifications: 1. All work to be performed by Local134 IBEW electrician during normal working hours (weekdays 7am- 3:30pm) 2. All work performed to comply with local code jurisdiction. 3. Continental has an EMR rating of .58 4. Continental Electric guarantees/warranties the electrical installation against defects in material or workmanship for a period of 1 year of final acceptance. 5. Client to provide area to dispose of garbage and removed fixtures. 6. Lighting circuits and panels are assumed to be in proper working order and able to handle the new load. 7. Client to provide location near the stage to install new control dimming switch prior to installation. 8. Client to ensure access will be available to all rooms during working hours specified in order to complete work. We appreciate the opportunity to quote your lighting needs and look forward to working with you on this project. Do not hesitate to contact me with any questions or concerns you may have. Sincerely, Cesar Romo Project Manager NABCEP Certified PV Installation Professional Continental Electrical Construction Company 630-288-0268- Direct 630-774-8727- Cell cromo@cecco.com cc: Brian Haug 125 of 481 RFP 15-50, City Facility Energy Efficiency Upgrades, M/W/EBE Memo, 10.12.2015 To: David Stoneback, Public Works Agency Director Lara Biggs, Superintendent – Construction & Field Services From: Tammi Turner, Purchasing Manager Subject: City Facility Energy Efficiency Upgrades, RFP 15-50 Date: October 12, 2015 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. With regard to the City Facility Energy Efficiency Upgrades, RFP 15-50 in the base bid amount of $53,786.00, the primary contractor Continental Energy Solutions, has subcontracted the following: Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Evergreen Supply Co 9901 S Torrence Ave Chicago, IL 60617 Electrical $6,723.25 12.5% X Express Electric Supply 11535 W 183rd Place Orland Park, IL 60467 Electrical Supply $6,723.25 12.5% X Total M/W/EBE $13,446.50 25% Continental Energy Solutions will receive credit for 25% M/W/EBE participation. CC: Martin Lyons, Assistant City Manager/CFO Erika Storlie, Deputy City Manager / Acting Director of Administrative Services Memorandum 126 of 481 For City Council meeting of October 12, 2015 Item A4.1 Business of the City by Motion: Parking Meter and Pay Station Contract For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Rickey A. Voss, Division Manager, Revenue/Parking Erika Storlie, Interim Director of Administrative Services Subject: 2013 Parking Meter and Pay Station Contract Change Order #1 Date: September 28, 2015 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2013 Parking Meter contract CIP Project #701515 (RFP#12-147) with Duncan Solutions, Inc., 633 W. Wisconsin Avenue, Suite 1600, Milwaukee, WI 53203. This Change Order will expand the scope of the contract to include the purchase of 153 additional meters in order to complete the project. The cost of this change order is not to exceed $75,880. Final costs are based on the Council and community decision that they wanted more meters and less pay boxes. This option costs more money than was originally estimated when the project was approved. Funding Source: Funding for the project will be provided by the Parking Fund Capital Improvement account (505.19.7005.65515 CIP #701515). The original estimated cost for the project was $1,094,260 based on estimated configuration. Adding this change order to the original bid of $1,094,260 results in total costs of $1,170,140. Summary: In November 2012, the City of Evanston issued a Request for Proposal (RFP) for the replacement of the City’s current parking meters. The goal of the project was to upgrade the City’s current coin-operated single-head parking meters with new technology. The City’s recommended parking meter solution would include the capability to accept currency in the form of both coins and credit cards. The new parking meter solution would also have the ability to be managed and monitored remotely and be capable of operating in a Pay-and-Display, Pay-by-Space, and/or Single Space Meter configuration. The City’s RFP provided vendors with the option of submitting a single head meter and/or multi-space parking station solution. Memorandum 127 of 481 Page 2 of 2 The recommended configuration of meters and multi-space pay stations resulted in an estimated amount of $1,094,260. Final costs are based on the Council and community decision that they wanted more meters and less pay boxes and that costs more money than was originally estimated when the project was approved. Legislative History: The recommendation to approve the contract award to Duncan Solutions, Inc. for the purchase of parking meters and pay stations was discussed at the July 22, 2013 Administration & Public Works Committee meeting and approved at the July 22, 2013 Council meeting. Attachments: Change Order 128 of 481 City of Evanston Admionistrative Services Department Revenue/Parking Division 2013 Parking Meters and Pay Station Project CIP # 701515 Change Order #1 (Contract Amendment) Contractor:Duncan Solutions Contract: Original Approval:July 22, 2013 Original Contract Amount:$1,094,260.00 Proposed Change Order #1:$75,880.00 Revised Contract Amount:$1,170,140.00 Project Schedule: Start Date:August 1, 2013 Completion Date:July 31, 2015 Approvals: For the Contractor:For the City: ____________________________________________________________ Signature Signature _______________________________City Manager___________________ Title Title Date: _________________________Date: _________________________ 2013 Parking Meters and Pay Station Purchase and Installation 129 of 481 Page 1 of 2 For City Council meeting of October 12, 2015 Item A4.2 Business of the City by Motion: 2015 50/50 Sidewalk Replacement Project Change Order For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: David Stoneback, Public Works Agency Director Sat Nagar, P.E., City Engineer Rajeev Dahal, Senior Project Manager Subject: 2015 50/50 Sidewalk Replacement Project Change Order No. 1 Date: October 1, 2015 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2015 50/50 Sidewalk Replacement Project (Bid No. 15-25) with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL 60076) for sidewalk replacement work at Central Street & Stewart Avenue in the amount of $33,200. Funding Source: Funding for this work will be from the Parking Fund (Account 505.19.7005.65515 – 700514). Background: The 2015 50/50 Sidewalk Replacement Project was awarded to Schroeder & Schroeder Inc. on April 27, 2015. This project provides for the replacement of sections of deteriorated sidewalk at the request of the property owner as a 50/50 cost share with the City. The Parking Lot Improvement Project at Central Street and Stewart Avenue was awarded to Chicagoland Paving in the amount of $419,900 (funded by the Parking Fund) by City Council on May 13, 2013. In addition to resurfacing the parking lot, the work included replacing adjacent sidewalks on Central Street and Stewart Avenue with porous concrete. When Chicagoland Paving completed the work, the sidewalks Memorandum 130 of 481 Page 2 of 2 immediately began to deteriorate. Because of the poor workmanship by the contractor, staff withheld payment to Chicagoland Paving. Of the original $419,900 contract amount, $123,110 was not paid to the contractor. Analysis: The scope of Change Order No. 1 includes the removal of the existing porous concrete sidewalks adjacent to the parking lot along Central Street and Stewart Avenue, installation of new concrete sidewalks, and replacement of the ADA accessible ramps. This work will be added as a change order to the 2015 50/50 Sidewalk Replacement Project. The cost for this change order is $33,200, which will be funded out of the unpaid balance for the for the original parking lot contract. Attachments: Change Order No. 1 131 of 481 City of Evanston Publics Works Department Engineering & Infrastructure Division 2015 50/50 Sidewalk Replacement Project Change Order #1 (Contract Amendment) Contractor:Schroeder & Schroeder Inc. Contract: Original Approval:April 27, 2015 Original Contract Amount:$356,610.00 Proposed Change Order #1:$33,200.00 Revised Contract Amount:$389,810.00 Project Schedule: Start Date:October 15, 2015 Completion Date:November 30, 2015 Approvals: For the Contractor:For the City: ____________________________________________________________ Signature Signature _______________________________City Manager___________________ Title Title Date: _________________________Date: _________________________ 2015 50/50 Sidewalk Replacement Project 132 of 481 For City Council meeting of October 12, 2015 Item A4.3 Business of the City by Motion: Civic Center Parking Lot Project Change Order For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: David Stoneback, Public Works Agency Director Sat Nagar, P.E., City Engineer Dan Manis, P.E., Senior Project Manager Catherine Hurley, Sustainability Programs Manager Subject: Civic Center Sustainable Parking Lot Reconstruction Change Order No. 1 Date: October 1, 2015 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the agreement for the Civic Center Sustainable Parking Lot Reconstruction project (Bid No. 14-60) with A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL 60193) in the amount of $293,784, increasing the overall contract cost from $1,400,000 to $1,693,784. Funding Source: Funding for this change order will be from the Parking Fund in the amount of $264,034 and a private developer contribution in the amount of $29,750. Background Information: The City Council awarded the original Civic Center Sustainable Parking Lot Reconstruction contract to A. Lamp Concrete Contractors on November 24, 2014. The scope of work included reconstruction of the Civic Center parking lot using different types of porous pavement materials. The project was funded by the Parking fund in the amount of $650,000 and from a MWRD grant in the amount of $750,000. Analysis: This change order includes three items: 1. Electric Vehicle (EV) Charging Stations – Staff recommends installing electric vehicle charging stations in the Civic Center parking lot to support electric vehicles recently added to the City’s fleet. On June 5, 2015, City Council Memorandum 133 of 481 Page 2 of 3 authorized the purchase of 3 Nissan Leaf all-electric vehicles to support the daily operations of the Community Development Department. EV charging stations are needed to power these vehicles. While both the Civic Center and the Service Center parking lots were evaluated as potential locations, installing the EV charging stations at the Civic Center will allow public access to the stations during the day, and the City vehicles can still be charged at night. The EV charging stations will also complement the other sustainable features of the new parking lot. Two dual-connection charging stations (4 connections total) will be installed in the Civic Center parking lot at the location provided in the attached map. The location was selected considering proximity to the available electric service, visibility for public use and accessibility for City staff. The equipment manufacturer is Charge Point Technologies. This is the same equipment that the City installed at the Maple Avenue and Sherman Plaza Garages over the last two years. The cost for this work is $36,078. 2. Oak Avenue Parking Lot Improvements – Parking Lot No. 27 is located on Oak Avenue north of Davis Street. The lot is in poor condition, and staff is recommending to proceed with a complete rehabilitation of the entire lot. Testing of the soil conditions determined that the parking lot site is a good candidate to install permeable pavement that will provide site drainage without installing a sewer system. Therefore, staff is recommending that the lot be rehabilitated using the same paver blocks that were installed in the Civic Center parking lot. The contractor has agreed to honor the Civic Center Sustainable Parking Lot Reconstruction project unit cost for this change order. The cost for this work is $211,956. 3. Water Service for Barn House LLC – The Barn Investment LLC is opening a full- service restaurant adjacent to Parking Lot No. 27. On July 13, 2015 the City Council adopted Resolution 60-R-15 providing an easement to the new restaurant through Parking Lot No. 27 for the purpose of providing an ADA- compliant walkway and for the installation of a water service to the restaurant. Staff recommends that the water service be installed as part of the parking lot improvement for both timing and efficiency purposes. The contractor provided a quote of $45,750 to install the water service. The Barn Investment LLC has agreed to reimburse the City $29,750 of this cost. The amount not being reimbursed totals $16,000 and is composed of traffic control ($5,000) and the, excavation and restoration of the service line area ($11,000). A summary of the total cost of this change order is as follows: Item Amount 1 – EV Charging Stations $ 36,078.00 2 – Oak Avenue Parking Lot Reconstruction $ 211,956.00 3 – Water Service for Barn House LLC $ 45,750.00 Total $ 293,784.00 134 of 481 Page 3 of 3 A summary of the total project cost is as follows: Original Award (approved by City Council on November 24, 2014) $1,400,000.00 Change Order 1 (under consideration) $ 293,784.00 Final Contract Amount $1,693,784.00 Attachments: Change Order proposal Proposed Oak Parking Lot Plan Location Maps 135 of 481 136 of 481 137 of 481 138 of 481 139 of 481 140 of 481 141 of 481 142 of 481 143 of 481 For City Council meeting of October 12, 2015 Item A4.4 Business of the City by Motion: Civic Center Boiler Building Chimney Repair For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Deputy City Manager/Acting Administrative Services Director Sean Ciolek, Facilities Manager Anil Khatkhate, Project Manager Subject: Change order #1 to the contract of Midwest Pressure Washing & Restoration, Inc. to remove and rebuild deteriorated chimney at Civic Center Boiler Building. Date: October 12, 2015 Recommended Action: Staff recommends City Council authorize the City Manager to execute a change order for the Lorraine H. Morton Civic Center (LHMCC) Boiler Building Tuckpointing & Porch Repairs project with Midwest Pressure Washing & Restoration, Inc. (115 S Rensselaer Street, Griffith, IN) in the amount of $75,590 to rebuild the top 15 feet of the chimney that is used to exhaust the heating system for the Civic Center. Funding Source: Funding is provided by the Capital Improvement Plan, $56,139.71 from the remaining balance of the Civic Center Boiler Building Renovations Project Account (415.26.4150.65515, Project # 415177) and $19,450.29 from the Facilities Contingency Account (415.26.4150.65515, Project # 415179). Discussion: As the contractor inspected the chimney to start tuckpointing work on the boiler room the contractor realized that the chimney is in very poor structural condition. The top few courses of inner wythe has collapsed into the chimney. The top few layers of veneer brick is also in very poor condition. It is the opinion of staff that this must be addressed immediately before the heating season starts as it presents a serious risk of collapsing. The flue for the Civic Center’s heating system is routed through this chimney and is critical for the operation of the boilers. Memorandum 144 of 481 Staff have talked to the contractor to verify the possibility of temporarily strengthening the structure until permanent repairs can be made in the spring. This was not advised for two reasons. First, there is a risk that the chimney could collapse further during the winter and that would render the heating system inoperable for the entire civic center for the duration of time that it would take for repairs to be made. Second, due to the condition of the chimney it is not safe to work inside of it, so short term repairs cannot be made due to safety concerns. The contractor does not want to take the risk of the chimney collapsing during the strengthening work. In addition, scaffolding is required to do any work on the chimney, strengthening or otherwise, and that makes up major cost of the project. The chimney is over of 80 feet high making any repair or replacement difficult. Staff requested that the contractor provide a change order request for removal and reconstruction of the top 15’ of chimney. The contractor’s quote is attached. The quote is broken down to labor & material $42,000, scaffolding and shoring $29,215 and engineered drawing for shoring $4,375 with the total cost of $75,590. The contract for the Boiler Building Tuckpointing and Porch Repair was approved by the City Council on May 11, 2015. Staff requests approval of change order to proceed with the rebuilding. The project is expected to take up to 3 weeks and during this time there will be no heat for the civic center building. Temperatures are warm this week but will get colder soon and therefore staff recommends that this work be completed as soon as possible. The tenant occupied apartment attached to the boiler room has a separate heating system and will not be affected by this work. Attachment: Change Order Contractor Proposal 145 of 481 City of Evanston Admionistrative Services Department Facilities Management Division Lorraine H. Morton Civic Center Boiler Building Tuckpointing & Porch Repairs Change Order #1 (Contract Amendment) Contractor:Midwest Pressure Washing & Restoration, Inc. Contract: Original Approval:May 11, 2015 Original Contract Amount:$26,784.00 Proposed Change Order #1:$75,590.00 Revised Contract Amount:$102,374.00 Project Schedule: Start Date:June 15, 2015 Completion Date:October 30, 2015 Approvals: For the Contractor:For the City: ____________________________________________________________ Signature Signature _______________________________City Manager___________________ Title Title Date: _________________________Date: _________________________ Lorraine H. Morton Civic Center Boiler Building Tuckpointing & Porch Repairs 146 of 481 _____________________________________________________________________________________________ TO: City of Evanston JOB SITE: Boiler House Chimney ATTN: Anil Khatkhate DATE: September 21, 2015 ________________________________________________________________________________________________________ We Hereby Propose the Following: All work is based on the area of the previous inspection. 1. Remove failed masonry, down 15’ from the top of the chimney. 2. Salvage as much face brick and backup brick as posable and store for reinstallation. 3. Rebuild chimney in kind, using salvaged materials along with new materials if needed. 4. Install new limestone cap, along with proper flashing and drip edge. 5. Install a cleanout opening at the base of chimney, so that removal of fallen masonry may happen. 6. Remove all fallen masonry from the base of the chimney and rebuild masonry at access opening. L&M $42,000.00 Scaffolding and Shoring $29,215.00 Engineered Drawings for Shoring $4,375.00 ___________________________________________________________________ Please include the following clarifications as part of this proposal: Owner to provide operational water spigot and 110 electric. Owner to supply parking, as necessary, for field vehicles. Portable washroom facilities are not included in price, if necessary. The quote assumes no lead or asbestos is present in the materials to be removed. It is the owner's responsibility to have testing performed. Abatement, if required, shall be performed by others. Price does not include winter protection, enclosures, or means to heat the masonry surfaces. Additional work that is not specifically outlined in this proposal shall be performed once a written change order is agreed upon and signed. The price does not include the cost of permits, if necessary. The cost for a structural engineer inspection, if required, shall be the owner's responsibility and is not included in the given quote. The quote does not include bonding. Should bonding of the project be required, additional charges will apply. Midwest Pressure Washing & Restoration, Inc. September 21, 2015 _______________________________________________________________________________________ All material is guaranteed to be as specified. All work is to be completed in a substantial workmanship manner according to specifications submitted per standard practices. Any alterations or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements are contingent upon strikes, accidents or delays beyond our control. Owner is to carry fire, tornado and other necessary insurance. Midwest Pressure Washing and Restoration, Inc.’s workers are fully covered by Workman’s Compensation insurance. MIDWEST PRESSURE WASHING AND RESTORATION, INC. PROPOSAL 115 S. RENSSELAER AVE, GRIFFITH, IN 46319 Page 1 of 2 PHONE: (219) 924-9700 FAX: (219) 924-9716 147 of 481 Boiler House Chimney Page 2 _________________________________________________ The above prices, specifications and conditions are satisfactory and are hereby accepted. Midwest Pressure Washing and Restoration, Inc. is authorized to do the work as speci fied. Payment will be made as outlined above. By accepting this quote, you are agreeing to pay 1 ½% accumulating interest every 30 days (not to exceed 18% annually) beginning on the 30th day after due date for any unpaid balance and to pay for any fees in curred by Midwest Pressure Washing & Restoration, Inc. in the collection of the accepted quoted amount that includes but is not limited to: attorney fees, collection fees and court costs. Authorized Signature: _________________________ Chris Rizzi Midwest Pressure Washing & Restoration, Inc. Signature: Date: 148 of 481 For City Council meeting of October 12, 2015 Item A5 Business of the City by Motion: Police and Firefighter Pension Actuarial Report For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Treasurer Timothy Schoolmaster, Police Pension Board Deron Daugherty, Fire Pension Board Subject: January 1, 2015 Police and Firefighter Pension Actuarial Report Date: October 7, 2015 Recommended Action: The Police Pension Board, Firefighter Pension Board and Treasurer recommend that City Council review and approve the January 1, 2015 Actuarial Valuation for usage in the 2015 Tax Levy (receivable in 2016) for Police and Firefighter Pension funding purposes. City staff and the Police and Firefighter Pension Boards recommend the Annual Actuarial Required Contribution (ARC) in the amount of $7,350,865 for the Firefighters’ Pension Fund, and $9,380,940 for the Police Pension Fund. As a part of the 2016 Proposed Budget, staff is recommending an increase to the total City tax levy of $800,000 or 2.1%, which will be used to fund the increase in pension costs from 2014. Funding Source: The funding of this study is being split three ways for 2014. The Police Pension and Firefighters Pension will each pay $6,000 and the General Fund will pay $6,000 for this report at a total cost of $18,000. Summary: During the spring and summer of 2015 the two pension board presidents and City Treasurer initiated a request for proposal in recognition of the fact that Tepfer Consulting Group (TCG) had provided the last four annual reports. TCG was not excluded from the RFP, however TCG did not submit a proposal for the 2015 study. The table below shows the annual fee from those vendors who submitted proposals. Memorandum 149 of 481 Page 2 of 3 MS AND ASSOC FOSTER AND FOSTER MILLIMAN NYHART YEAR 2015 $ 24,000 $ 18,000 $ 37,000 $ 15,000 2016 $ 24,000 $ 18,000 $ 38,000 $ 15,000 2017 $ 24,000 $ 18,500 $ 39,000 $ 15,000 After reviewing proposals from the above firms the review team unanimously selected Foster and Foster based on: • Firm Experience • Local Presence with an office in Oakbrook • Experience with Downstate Police and Firefighter pension funds • Experience with State of Illinois Actuarial statutes. They provided actuarial work for the State of Illinois Department of Insurance. • Price Below is a summary of the prior year and proposed Annual Required Contribution and funding levels. INTEREST RATE ASSUMPTION OF 6.5% Police Pension Fund Firefighter's Pension Fund 2015 City Recommend Minimum Contribution at 6.50%$8,705,207 $6,341,575 Funded Ratio 48.5%48.5% 2016 City Recommend Minimum Contribution at 6.50%$9,380,940 $7,350,865 Funded Ratio 47.4%44.8% Increase over 2015 Contribution $675,733 $1,009,290 TOTAL INCREASE IN CONTRIBUTION $1,685,023 The increase in the Annual Required Contribution from last year’s analysis is due to: • The inclusion of Administrative Expenses • Using Illinois Department of Insurance data for the following assumptions o 80% Married Assumption o In-Service Disability Incidence o Decrement Tables (Foster and Foster will provide details) • Mortality Table Changed to RP2000 Blue collar with no Loads By far the largest factor in the increase was the fact that the Mortality Table used previously showed deaths of participants sooner than experience or a standard RP2000 150 of 481 Page 3 of 3 Blue Collar table would show. If pensioners and/or spouses are actually living longer, the pension liability is greater. The City continues to pay a large portion of the tax levy to reduce the unfunded liability (basically double the amount used to cover the current year’s pension being earned). The entire increase above is approximately equal to a 4.0% tax levy increase, excluding the Library. As a part of the 2016 Proposed Budget staff is recommending decreases in both the General Fund and General Assistance Fund Levies (both without reductions in services), to reduce the proposed tax levy increase for all levies (excluding Library) to $800,000 or 2.1%. This actuarial review is not the only course of action available to the City and is above the minimum required level of funding as allowed under PA 96-1945. Using the Projected Unit Credit method last year as allowed by the state would have resulted in a funding level that was 30% below the City’s independent actuarial study, which we have now learned may not have been as high as needed given the change recommended by the new actuary. Both the Police and Firefighter Pension Boards are not willing to support the utilization of the state minimum contribution levels. Neither can support the utilization of an analysis that creates funding levels at a higher percentage ratio but requires less overall funding to achieve such a ratio. While the City has the option of using the State Minimum required calculation, this is not recommended for the following reasons: • Neither Pension Board would certify their agreement to this levy amount. • The Independent Actuary does not recommend using the State Minimum calculation, especially if the City’s goal is to become 90% funded by 2040. Attachments: Police Pension Actuarial Study Firefighter’s Pension Actuarial Study 151 of 481 CITY OF EVANSTON POLICE PENSION FUND ACTUARIAL VALUATION AS OF JANUARY 1, 2015 CONTRIBUTIONS APPLICABLE TO THE PLAN/FISCAL YEAR ENDED DECEMBER 31, 2015 152 of 481         One Oakbrook Terrace, Suite 720 Oakbrook Terrace, IL 60181 · (630) 620-0200 · Fax (239) 481-0634 · www.foster-foster.com October 6, 2015 Board of Trustees City of Evanston Police Pension Fund 2100 Ridge Avenue Evanston, IL 60201 Re: City of Evanston Police Pension Fund Dear Board: We are pleased to present to the Board this report of the annual actuarial valuation of the City of Evanston Police Pension Fund. The valuation was performed to determine whether the assets and contributions are sufficient to provide the prescribed benefits and to develop the appropriate funding requirements for the applicable plan year. The valuation has been conducted in accordance with generally accepted actuarial principles and practices, including the applicable Actuarial Standards of Practice as issued by the Actuarial Standards Board, and reflects laws and regulations issued to date pursuant to the provisions of Article 3, Illinois Pension Code, as well as applicable federal laws and regulations. In our opinion, the assumptions used in this valuation, as adopted by the Board of Trustees, represent reasonable expectations of anticipated plan experience. In conducting the valuation, we have relied on personnel, plan design, and asset information supplied by the Board of Trustees, financial reports prepared by the custodian bank and the actuarial assumptions and methods described in the Actuarial Assumptions section of this report. While we cannot verify the accuracy of all this information, the supplied information was reviewed for consistency and reasonableness. As a result of this review, we have no reason to doubt the substantial accuracy of the information and believe that it has produced appropriate results. This information, along with any adjustments or modifications, is summarized in various sections of this report. The undersigned is familiar with the immediate and long-term aspects of pension valuations and meets the Qualification Standards of the American Academy of Actuaries necessary to render the actuarial opinions contained herein. All of the sections of this report are considered an integral part of the actuarial opinions. To our knowledge, no associate of Foster & Foster, Inc. working on valuations of the program has any direct financial interest or indirect material interest in the City of Evanston, nor does anyone at Foster & Foster, Inc. act as a member of the Board of Trustees of the City of Evanston Police Pension Fund. Thus, there is no relationship existing that might affect our capacity to prepare and certify this actuarial report. 2153 of 481 If there are any questions, concerns, or comments about any of the items contained in this report, please contact me at 630-620-0200. Respectfully submitted, Foster & Foster, Inc. By: ______________________________ Jason L. Franken Enrolled Actuary #14-6888 JLF/lke Enclosures 3154 of 481 TABLE OF CONTENTS Section Title Page I Introduction a. Summary of Report 5 b. Changes Since Prior Valuation 7 c. Comparative Summary of Principal Valuation Results 8 II Valuation Information a.Development of Amortization Payment 13 b.Projection of Benefit Payments 14 c. Actuarial Assumptions and Methods 15 d. Valuation Notes 17 III Trust Fund 18 IV Member Statistics a. Statistical Data 20 b. Age and Service Distribution 21 c. Member Reconciliation 22 V Summary of Plan Provisions 23 VI Government Accounting Standards 25 Board Disclosure Information 4155 of 481 SUMMARY OF REPORT The regular annual actuarial valuation of the City of Evanston Police Pension Fund, performed as of January 1, 2015, has been completed and the results are presented in this Report. The contribution amounts set forth herein are applicable to the plan/fiscal year ended December 31, 2015. The contribution requirements, compared with those set forth in the January 1, 2014 actuarial report as issued by the Illinois Department of Insurance, are as follows: Valuation Date Applicable Plan/Fiscal Year End 1/1/2015 12/31/2015 1/1/2014 12/31/2014 Total Required Contribution $10,837,183 $10,091,357 % of Total Annual Payroll 73.7% 72.1% Member Contributions (Est.) 1,456,243 1,386,150 % of Total Annual Payroll 9.91% 9.91% City Required Contribution 9,380,940 8,705,207 % of Total Annual Payroll 63.8% 62.2% As you can see, the Total Required Contribution shows an increase when compared to the results determined in the January 1, 2014 actuarial valuation report as prepared by TCG Public Consulting, Ltd. This increase is primarily due to the assumption changes. The increase was offset in part by an investment return of 8.59% (Actuarial Asset basis) which exceeded the 6.50% assumption, and a reduction in the normal cost (cost of future benefits for currently active members, attributed to the current year). 5156 of 481 The balance of this Report presents additional details of the actuarial valuation and the general operation of the Fund. The undersigned would be pleased to meet with the Board of Trustees in order to discuss the Report and answer any pending questions concerning its contents. Respectfully submitted, FOSTER & FOSTER, INC. By: ______________________________ Jason L. Franken, FSA, EA, MAAA By: ______________________________ Heidi E. Andorfer, FSA, EA 6157 of 481 Plan Changes Since Prior Valuation No plan changes have occurred since the prior valuation. Actuarial Assumption/Method Changes Since Prior Valuation Since the prior valuation the following assumptions have been updated: 1. Mortality Rates were updated from the table used by TCG Public Consulting, Ltd., which was RP-2000 Combined Healthy Mortality (male) with a blue collar adjustment and a 200% load for participants under age 50 and 125% for participants age 50 and over. The new tables used in this valuation are the RP-2000 Combined Healthy Mortality with a blue collar adjustment for all healthy lives and the RP2000 Disabled Retiree Mortality table for disabled lives. 2. Retirement Rates, Termination Rates and Disability Rates were updated to align with the formal study commissioned by the Illinois Department of Insurance. This study used actual experience from all Police Plans in Illinois to derive experience-based assumptions. 3. The assumption for in-service disability incidence was increased from 15% to 70%. 4. The percent married assumption was changed from 85% to 80%. Since the prior valuation the following methods have been updated: 1. Administrative expenses were included in the development of this year’s recommended contribution, while they were not considered for the recommended contribution as shown in last year’s valuation as prepared by TCG Public Consulting, Ltd. 7158 of 481 COMPARATIVE SUMMARY OF PRINCIPAL VALUATION RESULTS New Assum/Mthd Old Assum/Mthd 1/1/2015 1/1/2015 1/1/2014 ¹ A. Participant Data Number Included Actives 163 163 165 Service Retirees 129 129 128 Beneficiaries 28 28 28 Terminated Vested 13 13 14 Disability Retirees 16 16 15 Total 349 349 350 Total Annual Payroll $14,694,679 $14,694,679 $13,987,391 Payroll Under Assumed Ret. Age14,694,679 14,694,679 13,987,391 Annual Rate of Payments to: Service Retirees 8,259,227 8,259,227 7,869,924 Beneficiaries 967,439 967,439 887,820 Terminated Vested² 120,142 120,142 0 Disability Retirees 644,450 644,450 585,996 B. Assets Actuarial Value 94,876,292 94,876,292 87,135,559 Market Value 99,687,542 99,687,542 90,763,143 C. Liabilities Present Value of Benefits Active Members Retirement Benefits 78,904,808 79,008,801 82,805,428 Disability Benefits 8,435,326 11,408,141 11,482,893 Death Benefits 2,112,435 3,570,184 2,889,920 Vested Benefits 8,478,994 2,801,979 2,989,547 Service Retirees 117,093,574 106,412,692 101,782,251 Beneficiaries 8,155,760 6,805,378 6,388,973 Terminated Vested 1,164,305 1,090,967 1,298,097 Disability Retirees 10,157,627 9,787,407 9,177,005 Total 234,502,829 220,885,549 218,814,114 ¹ Values reported for 1/1/2014 are consistent with the report issued by TCG Public Consulting, Ltd. ² The report issued by TCG Public Consulting, Ltd. did not include information about deferred monthly benefits for terminated vested participants. 8159 of 481 New Assum/Mthd Old Assum/Mthd 1/1/2015 1/1/2015 1/1/2014 ¹ C. Liabilities - (Continued) Present Value of Future Salaries 147,626,875 154,962,839 N/A Present Value of Future Member Cont. 14,629,823 15,356,817 N/A Normal Cost Retirement Benefits 2,507,558 2,614,672 2,811,058 Disability Benefits 562,656 747,720 708,052 Death Benefits 96,388 174,422 154,763 Vested Benefits 471,344 189,130 240,298 Total Normal Cost 3,637,946 3,725,944 3,914,171 Present Value of Future Normal Costs 34,223,136 36,481,406 39,245,031 Actuarial Accrued Liability Retirement Benefits 54,903,312 52,899,220 N/A Disability Benefits 3,072,041 4,084,696 N/A Death Benefits 1,264,771 1,972,427 N/A Vested Benefits 4,468,303 1,351,356 N/A Inactives 136,571,266 124,096,444 N/A Total Actuarial Accrued Liability 200,279,693 184,404,143 179,569,083 Unfunded Actuarial Accrued Liab (UAAL)105,403,401 89,527,851 92,433,524 Funded Ratio 47.4% 51.5% 48.5% D. Actuarial Present Value of Accrued Benefits Vested Accrued Benefits Inactives 136,571,266 124,096,444 N/A Actives 20,121,901 19,188,055 N/A Member Contributions 12,919,168 12,919,168 N/A Total 169,612,335 156,203,667 N/A Non-vested Accrued Benefits 3,180,268 3,206,086 N/A Total Present Value Accrued Benefits 172,792,603 159,409,753 N/A Increase (Decrease) in Present Value of Accrued Benefits Attributable to: Plan Amendments 0 N/A Assumption Changes 13,382,850 N/A New Accrued Benefits 0 N/A Benefits Paid 0 N/A Interest 0 N/A Other 0 N/A Total: 13,382,850 N/A ¹ Values reported for 1/1/2014 are consistent with the report issued by TCG Public Consulting, Ltd. 9160 of 481 New Assum/Mthd Old Assum/Mthd Valuation Date 1/1/2015 1/1/2015 1/1/2014 Applicable to Fiscal Year Ending 12/31/2015 12/31/2015 12/31/2014 ² E. Pension Cost Normal Cost (with interest)$3,874,412 $3,968,130 $4,168,592 % of Total Annual Payroll¹26.3 27.0 29.8 Administrative Expense (with interest)73,418 0 0 % of Total Annual Payroll¹0.5 0.0 0.0 Payment Required to Amortize Unfunded Actuarial Accrued Liability over 26 years (as of 1/1/2015)6,889,353 5,736,386 5,922,765 % of Total Annual Payroll¹46.9 39.0 42.3 Total Required Contribution 10,837,183 9,704,516 10,091,357 % of Total Annual Payroll¹73.7 66.0 72.1 Expected Member Contributions 1,456,243 1,456,243 1,386,150 % of Total Annual Payroll¹9.9 9.9 9.9 Expected City Contribution 9,380,940 8,248,273 8,705,207 % of Total Annual Payroll¹63.8 56.1 62.2 F. Past Contributions Plan Year Ending:12/31/2014 Total Required Contribution 9,822,528 City Requirement 8,257,475 Actual Contributions Made: Members 1,565,053 City 8,644,196 Total 10,209,249 G. Net Actuarial Gain (Loss)2,681,062 ¹ Contributions developed as of 1/1/2015 are expressed as a percentage of projected annual payroll at 1/1/2015 of $14,694,679. ² The results reported for 1/1/2014 are consistent with the TCG Public Consulting, Ltd. actuarial valuation. 10161 of 481 H. Schedule Illustrating the Amortization of the Amortizable Unfunded Actuarial Accrued Liability as of: Projected Amortizable Unfunded Year Accrued Liability 2015 $85,375,432 2016 84,035,482 2017 82,608,435 2022 73,955,213 2027 62,099,549 2037 23,601,550 2041 0 I. (i) 3 Year Comparison of Actual and Assumed Increases in Pensionable Compensation Actual Assumed ¹ Year Ended 12/31/2014 5.81%4.50% Year Ended 12/31/2013 N/A N/A Year Ended 12/31/2012 N/A N/A ¹ Assumed salary increases are according to a age-related table, with rates grading from 7.69% to 3.62% at age 55. The rate shown here is the expected increase for the active population in aggregate, given the age distribution of the active employees who were in both the prior and current valuation. (ii) 3 Year Comparison of Investment Return on Actuarial Value Actual Assumed Year Ended 12/31/2014 8.59%6.50% Year Ended 12/31/2013 N/A N/A Year Ended 12/31/2012 N/A N/A (iii) Average Annual Payroll Growth (a) Payroll as of:1/1/2015 $14,694,679 1/1/2005 (b) Total Increase 0.0% (c) Number of Years 10.00 (d) Average Annual Rate 0.0% 11162 of 481 STATEMENT BY ENROLLED ACTUARY This actuarial valuation was prepared and completed by me or under my direct supervision, and I acknowledge responsibility for the results. To the best of my knowledge, the results are complete and accurate, and in my opinion, the techniques and assumptions used are reasonable and meet the requirements and intent of the Illinois Pension Code and adhere to the Actuarial Standards of Practice. There is no benefit or expense to be provided by the plan and/or paid from the plan's assets for which liabilities or current costs have not been established or otherwise taken into account in the valuation. All known events or trends which may require a material increase in plan costs or required contribution rates have been taken into account in the valuation. __________________________________ Jason L. Franken, FSA, EA, MAAA Enrolled Actuary #14-6888 12163 of 481 DEVELOPMENT OF JANUARY 1, 2015 AMORTIZATION PAYMENT (1) Unfunded Actuarial Accrued Liability as of January 1, 2014 $92,433,524 ¹ (2) City's Normal Cost Applicable for the year 2,528,021 (3) Interest on (1) and (2) 6,172,500 (4) Sponsor Contributions to the System during the 8,644,196 year ending December 31, 2014 (5) Interest on (4) 280,936 (6) Expected UAAL as of January 1, 2015 $92,208,913 (1)+(2)+(3)-(4)-(5) (7) Change in UAAL Due to Actuarial (Gain)/Loss and Assumption Changes (a) (Gain)/Loss (2,681,062) (b) Assumption Changes 15,875,550 (c) Total 13,194,488 (8) Unfunded Actuarial Accrued Liability as of January 1, 2015 $105,403,401 Date Years 1/1/2015 Amortization Established Remaining Amount Amount 1/1/2015 26 85,375,432 6,468,876 Total 85,375,432 6,468,876 ¹ Note, this is based on the TCG Public Consulting, Ltd. actuarial valuation report. 13164 of 481 PROJECTION OF BENEFIT PAYMENTS Payments for Payments for Total Year Current Actives Current Inactives Payments 2015 455,219 9,916,871 10,372,090 2016 817,766 10,114,402 10,932,168 2017 1,121,096 10,345,619 11,466,715 2018 1,495,263 10,538,140 12,033,403 2019 1,888,794 10,741,063 12,629,857 2020 2,246,185 10,867,794 13,113,979 2021 2,643,911 10,980,978 13,624,889 2022 3,025,015 11,062,671 14,087,686 2023 3,461,729 11,125,421 14,587,150 2024 3,863,356 11,111,481 14,974,837 2025 4,279,041 11,059,318 15,338,359 2026 4,827,628 10,985,306 15,812,934 2027 5,335,449 10,873,651 16,209,100 2028 5,924,508 10,704,738 16,629,246 2029 6,511,100 10,507,921 17,019,021 2030 7,191,256 10,259,212 17,450,468 2031 7,937,426 9,970,707 17,908,133 2032 8,665,221 9,643,536 18,308,757 2033 9,406,878 9,297,754 18,704,632 2034 10,172,866 8,900,045 19,072,911 2035 10,911,874 8,470,696 19,382,570 2036 11,665,720 8,038,883 19,704,603 2037 12,303,064 7,559,333 19,862,397 2038 12,925,955 7,062,019 19,987,974 2039 13,480,459 6,552,874 20,033,333 2040 14,034,582 6,038,070 20,072,652 2041 14,572,043 5,524,080 20,096,123 2042 15,058,444 5,017,150 20,075,594 2043 15,459,826 4,523,378 19,983,204 2044 15,867,076 4,048,414 19,915,490 2045 16,161,947 3,596,940 19,758,887 2046 16,400,452 3,172,829 19,573,281 2047 16,523,142 2,778,870 19,302,012 2048 16,570,319 2,416,675 18,986,994 2049 16,556,867 2,087,141 18,644,008 2050 16,485,616 1,790,095 18,275,711 2051 16,358,936 1,524,886 17,883,822 2052 16,178,513 1,290,527 17,469,040 2053 15,946,446 1,085,120 17,031,566 2054 15,663,979 906,428 16,570,407 14165 of 481 ACTUARIAL ASSUMPTIONS AND METHODS Mortality Rate RP-2000 Combined Healthy Mortality with no projection and a blue collar adjustment. Disabled Mortality Rate RP-2000 Disabled Retiree Mortality with no projection. Interest Rate 6.50% per year compounded annually, net of investment related expenses. Retirement Age See table below. Disability Rate See table below. 70% of the disabilities are assumed to be in the line of duty. Termination Rate See table below. Salary Increases Graded schedule based on age. Payroll Growth None. Cost-of-Living Adjustment Tier 1: 3.00% per year after age 55. Those that retire prior to age 55 receive an increase of 1/12 of 3.00% for each full month since benefit commencement upon reaching age 55. Tier 2: 1.25% per year after the later of attainment of age 60 or first anniversary of retirement. Administrative Expenses Expenses paid out of the fund other than investment-related expenses are assumed to be equal to those paid in the previous year. Marital Status 80% of Members are assumed to be married. Spouse’s Age Males are assumed to be three years older than females. Age Increase 25 7.36% 30 5.48% 35 4.53% 40 4.02% 45 3.81% 50 3.68% 55+ 3.62% 15166 of 481 ACTUARIAL ASSUMPTIONS AND METHODS % Terminating % Becoming Disabled % Retiring During the Year During the Year During the Year * Age Rate Age Rate Age Rate 15 - 24 10.00% 20 0.05% <=49 0% 25 7.50% 25 0.05%50 - 54 20% 26 - 27 6.25% 30 0.22%55 - 59 25% 28 - 31 5.00% 35 0.26%60 - 62 33% 32 - 34 4.00% 40 0.40%63 - 69 50% 35 - 37 3.00% 45 0.65% >=70 100% 38 - 49 2.00% 50 0.95% >=50 3.50%55 1.30% 60 1.65% 65 2.00% *100% at 30 years of service. Funding Method Entry Age Normal Actuarial Cost Method. Actuarial Asset Method Investment gains and losses are smoothed over a 5-year period. Amortization Method Funding to a 90% funded ratio using the Level Dollar method over a period ending in 2040. 16167 of 481 VALUATION NOTES Total Annual Payroll is the projected annual rate of pay for the fiscal year following the valuation date of all covered members. Present Value of Benefits is the single sum value on the valuation date of all future benefits to be paid to current Members, Retirees, Beneficiaries, Disability Retirees and Vested Terminations. Normal (Current Year's) Cost is the current year's cost for benefits yet to be funded. Unfunded Accrued Liability is a liability which arises when a pension plan is initially established or improved and such establishment or improvement is applicable to all years of past service. Total Required Contribution is equal to the Normal Cost plus an amortization payment on the Unfunded Accrued Liability. The required amount is adjusted for interest according to the timing of contributions during the year. Entry Age Normal Cost Method - Under this method, the normal cost is the sum of the individual normal costs for all active participants. For an active participant, the normal cost is the participant’s normal cost accrual rate, multiplied by the participant’s current compensation. (a) The normal cost accrual rate equals: (i) the present value of future benefits for the participant, determined as of the participant’s entry age, divided by (ii) the present value of the compensation expected to be paid to the participant for each year of the participant’s anticipated future service, determined as of the participant’s entry age. (b) In calculating the present value of future compensation, the salary scale is applied both retrospectively and prospectively to estimate compensation in years prior to and subsequent to the valuation year based on the compensation used for the valuation. (c) The accrued liability is the sum of the individual accrued liabilities for all participants and beneficiaries. A participant’s accrued liability equals the present value, at the participant’s attained age, of future benefits less the present value at the participant’s attained age of the individual normal costs payable in the future. A beneficiary’s accrued liability equals the present value, at the beneficiary’s attained age, of future benefits. The unfunded accrued liability equals the total accrued liability less the actuarial value of assets. (d) Under this method, the entry age used for each active participant is the participant’s age at the time he or she would have commenced participation if the plan had always been in existence under current terms, or the age as of which he or she first earns service credits for purposes of benefit accrual under the current terms of the plan. 17168 of 481 CHANGES IN NET ASSETS AVAILABLE FOR BENEFITS December 31, 2014 Actuarial Asset Basis INCOME Contributions: Member 1,565,053 City 8,644,196 Total Contributions 10,209,249 Earnings from Investments Interest & Dividends 2,661,220 Net Increase in Fair Value of Investments 6,307,892 Change in Actuarial Value (1,183,666) Total Earnings and Investment Gains 7,785,446 EXPENSES Administrative Expenses: Investment Related* 293,979 Other 68,938 Total Administrative Expenses 362,917 Distributions to Members: Benefit Payments 9,776,130 Refund of Contributions/Transfers 114,915 Total Distributions 9,891,045 Change in Net Assets for the Year 7,740,733 Net Assets Beginning of the Year 87,135,559 Net Assets End of the Year** 94,876,292 *Investment Related expenses include investment advisory, custodial and performance monitoring fees. **Net Assets may be limited for actuarial consideration 18169 of 481 Plan Year Ending Gain/(Loss) 2015 2016 2017 2018 2019 12/31/2011 (3,207,261) (641,452) 0 0 0 0 12/31/2012 1,803,623 721,449 360,725 0 0 0 12/31/2013 4,195,519 2,517,311 1,678,208 839,104 0 0 12/31/2014 2,767,428 2,213,942 1,660,457 1,106,971 553,486 0 Total 4,811,250 3,699,390 1,946,075 553,486 0 Market Value of Assets, 12/31/2013 90,763,143 Contributions Less Benefit Payments & Administrative Expenses 249,266 Expected Investment Earnings * 5,907,705 Actual Net Investment Earnings 8,675,133 2015 Actuarial Investment Gain/(Loss) 2,767,428 *Expected Investment Earnings = 6.50% x (90,763,143 + 0.5 x 249,266) Market Value of Assets, 12/31/2014 99,687,542 (Gains)/Losses Not Yet Recognized (4,811,250) Actuarial Value of Assets, 12/31/2014 94,876,292 (A) 12/31/2013 Actuarial Assets: 87,135,559 (I) Net Investment Income: 1. Interest and Dividends 2,661,220 2. Net Increase in Fair Value of Investments 6,307,892 3. Change in Actuarial Value (1,183,666) 4. Investment Expenses (293,979) Total 7,491,467 (B) 12/31/2014 Actuarial Assets:94,876,292 Actuarial Asset Rate of Return = (2 x I) / (A + B - I):8.59% Market Value of Assets Rate of Return:9.54% 1/1/2015 Limited Actuarial Assets:94,876,292 Amounts Not Yet Recognized by Valuation Year Development of Investment Gain/(Loss) Development of Actuarial Value of Assets ACTUARIAL ASSET VALUATION December 31, 2014 Actuarial Assets for funding purposes are developed by recognizing the total actuarial investment gain or loss for each Plan Year over a five year period. In the first year, 20% of the gain or loss is recognized. In the second year 40%, in the third year 60%, in the fourth year 80%, and in the fifth year 100% of the gain or loss is recognized. The actuarial investment gain or loss is defined as the actual return on investments minus the actuarial assumed investment return. Actuarial Assets shall not be less than 80% nor greater than 120% of the Market Value of Assets. Gains/(Losses) Not Yet Recognized 19170 of 481 STATISTICAL DATA ¹ 1/1/2012 1/1/2013 1/1/2014 1/1/2015 Active Members Tier 1 Number N/A N/A N/A 134 Average Current Age N/A N/A N/A 41.7 Average Age at Employment N/A N/A N/A 27.9 Average Past Service N/A N/A N/A 13.8 Average Annual Salary N/A N/A N/A $94,738 Tier 2 Number N/A N/A N/A 29 Average Current Age N/A N/A N/A 28.6 Average Age at Employment N/A N/A N/A 26.5 Average Past Service N/A N/A N/A 2.1 Average Annual Salary N/A N/A N/A $68,958 Retirees & Beneficiaries Number N/A N/A 156 157 Average Current Age N/A N/A N/A 70.2 Average Annual Benefit N/A N/A $56,139 $58,769 Disability Retirees Number N/A N/A 15 16 Average Current Age N/A N/A N/A 59.8 Average Annual Benefit N/A N/A $39,066 $40,278 Terminated Vested Members Number N/A N/A 14 13 Average Current Age N/A N/A N/A 41.2 Average Annual Benefit N/A N/A $0 ² $24,028 ³ ¹ Foster & Foster does not have the complete historical data to include all information prior to 1/1/2015. ² The amounts of deferred benefits for terminated vested members was not provided in the report issued by TCG Public Consulting, Ltd. ³ Some of the terminated vested members shown in this column were entitled to future monthly benefits, while others were only entitled to a refund of member contributions. The average annual benefit shown is determined based on only the terminated vested members who are due a future monthly benefit. 20171 of 481 AGE AND SERVICE DISTRIBUTION PAST SERVICE AGE 0 12345-910-14 15-19 20-24 25-29 30+ Total 15 - 19 0 00000 0 0 0 0 0 0 20 - 24 3 00000 0 0 0 0 0 3 25 - 29 4 32803 0 0 0 0 0 20 30 - 34 1 212024 4 0 0 0 0 34 35 - 39 0 10221222 0 0 0 0 39 40 - 44 0 00004 8 5 0 0 0 17 45 - 49 0 00001 12 5 8 0 0 26 50 - 54 0 00000 0 1 5 7 0 13 55 - 59 0 00000 1 1 2 2 0 6 60 - 64 0 00000 1 1 0 2 0 4 65+ 0 00000 0 0 0 1 0 1 Total 8 6 3 12 2 44 48 13 15 12 0 163 21172 of 481 PARTICIPANT RECONCILIATION 1. Active lives a. Number in prior valuation 1/1/2014 165 b. Terminations i. Vested (partial or full) with deferred 0 benefits ii. Non-vested or full lump sum distribution 5 received c. Deaths i. Beneficiary receiving benefits 0 ii. No future benefits payable 0 d. Disabled 0 e. Retired 5 f. Voluntary withdrawal 0 g. Continuing participants 155 h. New entrants 8 i. Total active life participants in 1/1/2015 valuation 163 2. Non-Active lives (including beneficiaries receiving benefits) Service Retirees, Vested Receiving Receiving Receiving Vested Disability Death Benefits Deferred Benefits Benefits Total Participants, 1/1/2014 128 14 15 28 185 Retired 5 0 0 0 5 Vested Deferred 1 (1)000 Death, With Survivor (2)0020 Death, No Survivor (2)00(2)(4) Disabled 00 00 0 Refund of Contributions 00 00 0 Rehires 00 00 0 Data Corrections (1)0100 Participants, 1/1/2015 129 13 16 28 186 22173 of 481 SUMMARY OF CURRENT PLAN Article 3 Pension Fund The Plan is established and administered as prescribed by “Article 3. Police Pension Fund – Municipalities 500,000 and Under” of the Illinois Pension Code. Credited Service Years and fractional parts of years of service as a sworn police officer employed by the City. Normal Retirement Date Tier 1: Age 50 and 20 years of Credited Service. Tier 2: Age 55 with 10 years of service Benefit Tier 1: 50% of annual salary attached to rank on last day of service plus 2.50% of annual salary for each year of service over 20 years, up to a maximum of 75% of salary. The minimum monthly benefit is $1,000 per month. Tier 2: 2.50% per year of service times the average salary for the eight consecutive years prior to retirement times the number of years of service. The maximum benefit is 75% of average salary. Form of Benefit Tier 1: For married retirees, an annuity payable for the life of the Member; upon the death of the member, 100% of the Member’s benefit payable to the spouse until death. For unmarried retirees, the normal form is a Single Life Annuity. Tier 2: Same as above, but with 66 2/3% of benefit continued to spouse. Cost-of-Living Adjustment Tier 1: An annual increase equal to 3.00% per year after age 55. Those that retire prior to age 55 receive an increase of 1/12 of 3.00% for each full month since benefit commencement upon reaching age 55 Tier 2: An annual increase each January 1 equal to 3.00% per year or one-half of the annual unadjusted percentage increase in the consumer price index-u for the 12 months ending with the September preceding each November 1, whichever is less, of the original pension after the attainment of age 60 or first anniversary of pension start date whichever is later. Disability Benefit Eligibility Total and permanent as determined by the Board of Trustees. 23174 of 481 Benefit Amount A maximum of: a.) 65% of salary attached to the rank held by Member on last day of service, and; b.) The monthly retirement pension that the Member is entitled to receive if he or she retired immediately. For non-service connected disabilities, a benefit of 50% of salary attached to rank held by Member on last day of service. Pre-Retirement Death Benefit Service Incurred 100% of salary attached to rank held by Member on last day of service. Non-Service Incurred A maximum of: a.) 50% of salary attached to the rank held by Member on last day of service, and; b.) The monthly retirement pension earned by the deceased Member at the time of death, regardless of whether death occurs before or after age 50. For non-service deaths with less than 10 years of service, a refund of member contributions is provided. Contributions Employee 9.91% of Salary. City Remaining amount necessary for payment of Normal (current year’s) Cost and amortization of the accrued past service liability over a period ending in 2040. Vesting (Termination) Less than 10 years Refund of Member Contributions. 10 or more years Either the termination benefit, payable upon reaching age 60, provided contributions are not withdrawn, or a refund of member contributions. The termination benefit is 2.50% of annual salary held in the year prior to termination times creditable service. Board of Trustees The Board consists of two members appointed by the City, two active Members of the Police Department elected by the Membership and one retired Member of the Police Department elected by the Membership. 24175 of 481 DISCLOSURE INFORMATION PER STATEMENT NO. 27 OF THE GOVERNMENTAL ACCOUNTING STANDARDS BOARD ANNUAL PENSION COSTS AND RELATED INFORMATION Contribution rates as of 12/31/2014 City 58.7% Plan Members 9.91% Annual Pension Cost 8,248,103 Contributions made 8,644,196 Actuarial valuation date 1/1/2014 Actuarial cost method Entry Age Normal Amortization method Level % of payroll, closed Remaining amortization period 19.5 Years (as of 1/1/2014) Asset valuation method Five-Year Smoothed Actuarial assumptions: Investment rate of return 6.75% Projected salary increase** Graded from 7.69% to 3.62% ** Includes inflation at 2.50% Post Retirement COLA 3.00% Annual Percentage Net Year Pension of APC *Pension Ending Cost Contributed Obligation 12/31/2014 8,248,103 105%11,595,777 * Annual Pension Cost from City sources. 25176 of 481 The recent development of the Net Pension Obligation is as follows: 12/31/2014 Actuarially Determined Contribution (A)8,213,172 Interest on NPO 809,451 Adjustment to (A)(774,520) ---------- Annual Pension Cost 8,248,103 Contributions Made 8,644,196 ---------- Increase in NPO (396,093) NPO Beginning of Year 11,991,870 ---------- NPO End of Year 11,991,870 11,595,777 DISCLOSURE INFORMATION PER STATEMENT NO. 27 OF THE GOVERNMENTAL ACCOUNTING STANDARDS BOARD DEVELOPMENT OF NET PENSION OBLIGATION (NPO) 26177 of 481 ASSETS Cash and Cash Equivalents: Money Market Cash Total Cash and Equivalents Receivables: IMET Estimated Uncollectible From General Trust Fund From City Accrued Past Due Interest Total Receivable Investments: U.S. Gov't and Agency Obligations Stock Equities Corporate Bonds Mutual Funds Total Investments Total Assets LIABILITIES Total Liabilities NET POSITION RESTRICTED FOR PENSIONS MARKET VALUE 2,359,788 5,245 2,365,033 (1,698) 66,440 1,264,243 407,390 1,736,375 32,742,964 18,550,358 10,467,891 33,824,921 95,586,134 99,687,542 0 99,687,542 27178 of 481 ADDITIONS Contributions: Member 1,565,053 City 8,644,196 Total Contributions 10,209,249 Investment Income: Net Increase in Fair Value of Investments 6,307,892 Interest & Dividends 2,661,220 Less Investment Expense1 (293,979) Net Investment Income 8,675,133 Total Additions 18,884,382 DEDUCTIONS Distributions to Members: Benefit Payments 9,776,130 Refund of Contributions/Transfers 114,915 Total Distributions 9,891,045 Administrative Expenses 68,938 Total Deductions 9,959,983 Net Increase in Net Position 8,924,399 NET POSITION RESTRICTED FOR PENSIONS Beginning of the Year 90,763,143 End of the Year 99,687,542 ¹Investment Related expenses include investment advisory, custodial and performance monitoring fees. STATEMENT OF CHANGES IN FIDUCIARY NET POSITION FOR THE YEAR ENDED DECEMBER 31, 2014 Market Value Basis 28179 of 481 Plan Description Plan Administration Plan Membership as of January 1, 2014: Inactive Plan Members or Beneficiaries Currently Receiving Benefits 179 Inactive Plan Members Entitled to but Not Yet Receiving Benefits 6 Active Plan Members 165 350 Benefits Provided Normal Retirement: Disability Benefit: Pre-Retirement Death Benefit: The Board consists of two members appointed by the City, two active Members of the Police Department elected by the Membership and one retired Member of the Police Department elected by the Membership. Benefit: Tier 1: 50% of annual salary attached to rank on last day of service plus 2.50% of annual salary for each year of service over 20 years, up to a maximum of 75% of salary. The minimum monthly benefit is $1,000 per month. For non-service connected disabilities, a benefit of 50% of salary attached to rank held by Member on last day of service. Cost-of-Living Adjustment: Tier 1: An annual increase equal to 3.00% per year after age 55. Those that retire prior to age 55 receive an increase of 1/12 of 3.00% for each full month since benefit commencement upon reaching age 55. Tier 2: An annual increase each January 1 equal to 3.00% per year or one-half of the annual unadjusted percentage increase in the consumer price index-u for the 12 months ending with the September preceding each November 1, whichever is less, of the original pension after the attainment of age 60 or first anniversary of pension start date whichever is later. Eligibility: Total and permanent as determined by the Board of Trustees. Service Incurred: 100% of salary attached to rank held by Member on last day of service. Non-Service Incurred: A maximum of: a.) 50% of salary attached to the rank held by Member on last day of service, and; b.) The monthly retirement pension earned by the deceased Member at the time of death, regardless of whether death occurs before or after age 50. For non-service deaths with less than 10 years of service, a refund of member contributions is provided. NOTES TO THE FINANCIAL STATEMENTS (For the Year Ended December 31, 2014) The Plan provides retirement, termination, disability and death benefits. Date: Tier 1: Age 50 and 20 years of Credited Service. Tier 2: Age 55 with 10 years of service. Benefit Amount: A maximum of: a.) 65% of salary attached to the rank held by Member on last day of service, and; b.) The monthly retirement pension that the Member is entitled to receive if he or she retired immediately. Tier 2: 2.50% per year of service times the average salary for the eight consecutive years prior to retirement times the number of years of service. The maximum benefit is 75% of average salary. 29180 of 481 Contributions Investments Investment Policy: The following was the Board's adopted asset allocation policy as of December 31, 2014: Asset Class Target Allocation Domestic Equity Large Cap 52% Domestic Small Cap 5% International Developed Foreign 5% Fixed Income Investment Grade Corporate 8% Fixed Income Intermediate U.S. Treasuries 25% REITS 3% Cash 2% Total 100% Concentrations: Rate of Return: For the year ended December 31, 2014, the annual money-weighted rate of return on Pension Plan investments, net of pension plan investment expense, was 9.54 percent. 10 or more years: Either the termination benefit, payable upon reaching age 60, provided contributions are not withdrawn, or a refund of member contributions. The termination benefit is 2.50% of annual salary held in the year prior to termination times creditable service. Less than 10 years: Refund of Member Contributions. Vesting (Termination): The money-weighted rate of return expresses investment performance, net of investment expense, adjusted for the changing amounts actually invested. The Plan did not hold investments in any one organization that represent 5 percent or more of the Pension Plan's fiduciary net position. City: Remaining amount necessary for payment of Normal (current year’s) Cost and amortization of the accrued past service liability over a period ending in 2040. Employee: 9.91% of salary including longevity, but excluding overtime pay, holiday pay, bonus pay, merit pay or other cash benefit. 30181 of 481 The components of the net pension liability of the sponsor on December 31, 2014 were as follows: Total Pension Liability 189,324,239$ Plan Fiduciary Net Position (99,687,542)$ Sponsor's Net Pension Liability 89,636,697$ Plan Fiduciary Net Position as a percentage of 52.65% Total Pension Liability Actuarial Assumptions: Inflation 2.50% Salary Increases Graded by age from 7.69% to 3.62% at age 55 and later Investment Rate of Return 6.75% The long-term expected rate of return on pension plan investments was determined using a building-block method in which best-estimate ranges of expected future real rates of return (expected returns, net of pension plan These ranges are combined to produce the long term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. Best estimates of arithmetic real rates of return for each major asset class included in the pension plan's target asset allocation as of December 31, 2014 are summarized in the following table: Asset Class Domestic Equity Large Cap Domestic Small Cap International Developed Foreign Fixed Income Investment Grade Corporate Fixed Income Intermediate U.S. Treasuries REITS Cash Long Term Expected Real Rate of Return 5.35% 6.56% 5.85% NET PENSION LIABILITY OF THE SPONSOR investment expenses and inflation) are developed for each major asset class. The total pension liability was determined by an actuarial valuation as of January 1, 2014 updated to December 31, 2014 using the following actuarial assumptions. Mortality Rate: RP-2000 Combined Healthy Mortality with a Blue Collar Adjustment. Disabled Mortality Rate: RP-2000 Disabled Retiree Mortality. 2.50% 2.04% 5.92% -0.25% 31182 of 481 Discount Rate: The discount rate used to measure the total pension liability was 6.75 percent. 1% Decrease Current Discount Rate 1% Increase 5.75%6.75%7.75% Sponsor's Net Pension Liability 113,444,590$ 89,636,697$ 69,837,068$ The projection of cash flows used to determine the discount rate assumed that plan member contributions will be made at the current contribution rate and that sponsor contributions will be made at rates equal to the difference between actuarially determined contribution rates and the member rate. Based on those assumptions, the pension plan's fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. 32183 of 481 12/31/2014 01/00/1900 Total Pension Liability Service Cost 3,439,223 - Interest 12,284,036 - Changes of Benefit Terms - Differences Between Expected and Actual Experience - - Changes of Assumptions - - Contributions - Buy Back - - Benefit Payments, Including Refunds of Employee Contributions (9,891,045) - Net Change in Total Pension Liability 5,832,214 - Total Pension Liability - Beginning 183,492,025 - Total Pension Liability - Ending (a)189,324,239$ -$ Plan Fiduciary Net Position Contributions - Employer 8,644,196 - Contributions - Employee 1,565,053 - Contributions - Buy Back - - Net Investment Income 8,675,133 - Benefit Payments, Including Refunds of Employee Contributions (9,891,045) - Administrative Expense (68,938) - Other - Net Change in Plan Fiduciary Net Position 8,924,399 - Plan Fiduciary Net Position - Beginning 90,763,143 - Plan Fiduciary Net Position - Ending (b) $ 99,687,542 $- Net Pension Liability - Ending (a) - (b)89,636,697$ -$ Plan Fiduciary Net Position as a Percentage of the Total Pension Liability 52.65%#DIV/0! Covered Employee Payroll 13,537,726$ -$ Net Pension Liability as a Percentage of covered Employee Payroll 662.13%#DIV/0! SCHEDULE OF CHANGES IN NET PENSION LIABILITY AND RELATED RATIOS Last 10 Fiscal Years 33184 of 481 12/31/2014 01/00/1900 Actuarially Determined Contribution 8,257,475 - Contributions in Relation to the Actuarially Determined Contributions 8,644,196 - Contribution Deficiency (Excess)(386,721)$ -$ Covered Employee Payroll 13,537,726$ -$ Contributions as a Percentage of Covered Employee Payroll 63.85%#DIV/0! Notes to Schedule: Valuation Date:01/01/2014 Methods and assumptions used to determine contribution rates: Funding Method: Investment Return: Salary Increases: Age Increase % 25 4.8611 30 2.9848 35 2.0341 40 1.5239 45 1.3083 50 1.1846 55 1.1220 Payroll Growth:0% Cost-of-Living Adjustments: Entry Age Normal. An additional inflation allowance of 2.50% per year is added to the above. It was assumed that the Consumer Price Index - Urban (CPI-U) would increase 2.50% per year. SCHEDULE OF CONTRIBUTIONS Last 10 Fiscal Years Actuarially determined contribution rates are calculated as of January 1, one year prior to the end of the fiscal year in which contributions are reported. 6.75% per annum, compounded annually (net of expenses). Representative values of assumed salary increases are as follows: 34185 of 481 Actuarial Asset Method: Mortality Active Lives: Mortality Non-Active Lives: Termination: Age Rate of Withdrawal 25 0.0734 30 0.0416 35 0.0223 40 0.0119 45 0.0102 Disability Rates: Age Rate 25 0.0013 30 0.0026 35 0.0044 40 0.0071 45 0.0108 50 0.0159 The actuarial value of assets recognizes future gains and losses based on a 5-year smoothed market method as prescribed by Statue. In a 5-year smoothed market method, the current market value of assets is reduced (increased) for the current year and each of three succeeding years, by a portion of the gain/(loss) in market value during the prior year. Such gain/(loss) is determined as the excess/(deficit) of the current market value of assets over the market value of assets as of the prior year, increased to reflect interest at the actuarial rate and adjusted to reflect contributions and benefit payments during the prior year. The portion of such gain/(loss) by which the current market value of assets is reduced (increased) shall be 80% in the current year, 60% in the first succeeding year, 40% in the second succeeding year and 20% in the third succeeding year. Additionally, in accordance with government accounting standards, the actuarial value of assets is adjusted to remove any contributions receivable on the reporting date. It is assumed that terminated police officers will not be rehired. Incidence of disability amongst police officers eligible for disability benefits: 15% of disabilities amongst active police officers are assumed to be in the performance of their duty. RP-2000 Combined Healthy Mortality Table (male) with blue collar adjustment and with a 200% load for participants under age 50 and 125% for participants age 50 and over. Five percent (5%) of deaths amongst active police officers are assumed to be in the performance of their duty. RP-2000 Combined Healthy Mortality Table (male) with blue collar adjustment and with a 200% load for participants under age 50 and 125% for participants age 50 and over. Illustrative rates of withdrawal form the plan for reasons other than death or disability are as follows: 35186 of 481 Retirement Rates: Age Rate of Retirement Age 50 0.36 60 51 0.22 61 52 0.18 62 53 0.19 63 54 0.19 64 55 0.20 65 56 0.20 66 57 0.20 67 58 0.21 68 59 0.21 69 Marital Status: Spouse's Age:Wives are assumed to be 3 years older than their husbands. 85% of police officers are assumed to be married. 1.00 Retirement are assumed to occur between the ages of 50 and 69 in accordance with the following table: Rate of Retirement 0.22 0.30 0.57 0.65 0.74 0.83 0.91 0.39 0.48 36187 of 481 12/31/2014 01/00/1900 Annual Money-Weighted Rate of Return Net of Investment Expense 9.54%0.00% SCHEDULE OF INVESTMENT RETURNS Last 10 Fiscal Years 37188 of 481 General Information about the Pension Plan Plan Description Plan Membership as of January 1, 2014: Inactive Plan Members or Beneficiaries Currently Receiving Benefits 179 Inactive Plan Members Entitled to but Not Yet Receiving Benefits 6 Active Plan Members 165 350 Benefits Provided Normal Retirement: Disability Benefit: Eligibility: Total and permanent as determined by the Board of Trustees. Pre-Retirement Death Benefit: Service Incurred: 100% of salary attached to rank held by Member on last day of service. Non-Service Incurred: A maximum of: Benefit Amount: A maximum of: a.) 65% of salary attached to the rank held by Member on last day of service, and; b.) The monthly retirement pension that the Member is entitled to receive if he or she retired immediately. For non-service connected disabilities, a benefit of 50% of salary attached to rank held by Member on last day of service. a.) 50% of salary attached to the rank held by Member on last day of service, and; b.) The monthly retirement pension earned by the deceased Member at the time of death, regardless of whether death occurs before or after age 50. Tier 2: 2.50% per year of service times the average salary for the eight consecutive years prior to retirement times the number of years of service. The maximum benefit is 75% of average salary. Cost-of-Living Adjustment: Tier 1: An annual increase equal to 3.00% per year after age 55. Those that retire prior to age 55 receive an increase of 1/12 of 3.00% for each full month since benefit commencement upon reaching age 55. Tier 2: An annual increase each January 1 equal to 3.00% per year or one-half of the annual unadjusted percentage increase in the consumer price index-u for the 12 months ending with the September preceding each November 1, whichever is less, of the original pension after the attainment of age 60 or first anniversary of pension start date whichever is later. NOTES TO THE FINANCIAL STATEMENTS (For the Year Ended December 31, 2014) The Plan provides retirement, termination, disability and death benefits. Date: Tier 1: Age 50 and 20 years of Credited Service. Tier 2: Age 55 with 10 years of service. Benefit: Tier 1: 50% of annual salary attached to rank on last day of service plus 2.50% of annual salary for each year of service over 20 years, up to a maximum of 75% of salary. The minimum monthly benefit is $1,000 per month. The Plan is established and administered as prescribed by “Article 3. Police Pension Fund – Municipalities 500,000 and Under” of the Illinois Pension Code. The Board consists of two members appointed by the City, two active Members of the Police Department elected by the Membership and one retired Member of the Police Department elected by the Membership. 38189 of 481 Vesting (Termination): Contributions 10 or more years: Either the termination benefit, payable upon reaching age 60, provided contributions are not withdrawn, or a refund of member contributions. The termination benefit is 2.50% of annual salary held in the year prior to termination times creditable service. City: Remaining amount necessary for payment of Normal (current year’s) Cost and amortization of the accrued past service liability over a period ending in 2040. Less than 10 years: Refund of Member Contributions. Employee: 9.91% of salary including longevity, but excluding overtime pay, holiday pay, bonus pay, merit pay or other cash benefit. 39190 of 481 Net Pension Liability The Sponsor's net pension liability was measured as of December 31, 2014. The total pension liability used to calculate the net pension liability was determined as of that date. Actuarial Assumptions: Inflation 2.50% Salary Increases Graded by age from 7.69% to 3.62% at age 55 and later Investment Rate of Return 6.75% The long-term expected rate of return on pension plan investments was determined using a building-block method in which best-estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expenses and inflation) are developed for each major asset class. These ranges are combined to produce the long term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. Best estimates of arithmetic real rates of return for each major asset class included in the pension plan's target asset allocation as of December, 31 2014 are summarized in the following table: Asset Class Target Allocation Long Term Expected Real Rate of Return Domestic Equity Large Cap 52%5.35% Domestic Small Cap 5%6.56% International Developed Foreign 5%5.85% Fixed Income Investment Grade Corporate 8%2.50% Fixed Income Intermediate U.S. Treasuries 25%2.04% REITS 3%5.92% Cash 2%-0.25% Total 100% Discount Rate: The discount rate used to measure the total pension liability was 6.75 percent. The projection of cash flows used to determine the discount rate assumed that plan member contributions will be made at the current contribution rate and that sponsor contributions will be made at rates equal to the difference between actuarially determined contribution rates and the member rate. Based on those assumptions, the pension plan's fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. Disabled Mortality Rate: RP-2000 Disabled Retiree Mortality. Mortality Rate: RP-2000 Combined Healthy Mortality with a Blue Collar Adjustment. The total pension liability was determined by an actuarial valuation as of January 1, 2014 updated to December 31, 2014 using the following actuarial assumptions. 40191 of 481 Total Pension Liability Plan Fiduciary Net Position Net Pension Liability (a)(b)(a)-(b) Balances at December 31, 2013 $ 183,492,025 $ 90,763,143 $ 92,728,882 Changes for a Year: Service Cost 3,439,223 3,439,223 Interest 12,284,036 12,284,036 Differences Between Expected and Actual Experience - - Changes of Assumptions - - Changes of Benefit Terms - - Contributions - Employer 8,644,196 (8,644,196) Contributions - Employee 1,565,053 (1,565,053) Contributions - Buy Back - - - Net Investment Income 8,675,133 (8,675,133) Benefit Payments, Including Refunds of Employee Contributions (9,891,045) (9,891,045)- Administrative Expense (68,938)68,938 Other Changes - - - New Changes 5,832,214 8,924,399 (3,092,185) Balances at December 31, 2014 $ 189,324,239 $ 99,687,542 $ 89,636,697 Sensitivity of the net pension liability to changes in the discount rate. 1% Decrease Current Discount Rate 1% Increase 5.75%6.75%7.75% Sponsor's Net Pension Liability 113,444,590$ 89,636,697$ 69,837,068$ Pension plan fiduciary net position. Detailed information about the pension plan's fiduciary net position is available in a separately issued Plan financial report. Increase (Decrease) CHANGES IN NET PENSION LIABILITY 41192 of 481 For the year ended December 31, 2015 the Sponsor will recognize a pension expense of $7,584,177. On December 31, 2015 the Sponsor reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Deferred Outflows of Resources Deferred Inflows of Resources Differences Between Expected and Actual Experience - - Changes of Assumptions - - Net Difference Between Projected and Actual Earnings on Pension Plan Investments - 2,032,166 Total -$ 2,032,166$ Amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense as follows: OUTFLOW INFLOW Year ended September 30: 2016 -$-$ (508,042)$ (508,042)$ 2017 -$-$ (508,042)$ (508,042)$ 2018 -$-$ (508,041)$ (508,041)$ 2019 -$-$ (508,041)$ (508,041)$ 2020 -$-$ -$ -$ Thereafter -$-$ -$ -$ PENSION EXPENSE AND DEFERRED OUTFLOWS OF RESOURCES AND DEFERRED INFLOWS OF RESOURCES RELATED TO PENSIONS 42193 of 481 12/31/2014 01/00/1900 Total Pension Liability Service Cost 3,439,223 - Interest 12,284,036 - Changes of Benefit Terms - - Differences Between Expected and Actual Experience - - Changes of Assumptions - - Contributions - Buy Back - - Benefit Payments, Including Refunds of Employee Contributions (9,891,045) - Net Change in Total Pension Liability 5,832,214 - Total Pension Liability - Beginning 183,492,025 - Total Pension Liability - Ending (a) $ 189,324,239 $- Plan Fiduciary Net Position Contributions - Employer 8,644,196 - Contributions - Employee 1,565,053 - Contributions - Buy Back - - Net Investment Income 8,675,133 - Benefit Payments, Including Refunds of Employee Contributions (9,891,045) - Administrative Expense (68,938) - Other - - Net Change in Plan Fiduciary Net Position 8,924,399 - - Plan Fiduciary Net Position - Beginning 90,763,143 - Plan Fiduciary Net Position - Ending (b) $ 99,687,542 $- Net Pension Liability - Ending (a) - (b)89,636,697$ -$ Plan Fiduciary Net Position as a Percentage of the Total Pension Liability 52.65%#DIV/0! Covered Employee Payroll 13,537,726$ -$ Net Pension Liability as a Percentage of covered Employee Payroll 662.13%#DIV/0! SCHEDULE OF CHANGES IN NET PENSION LIABILITY AND RELATED RATIOS Last 10 Fiscal Years 43194 of 481 12/31/2014 01/00/1900 Actuarially Determined Contribution 8,257,475 - Contributions in Relation to the Actuarially Determined Contributions 8,644,196 - Contribution Deficiency (Excess) $ (386,721) $- Covered Employee Payroll 13,537,726$ -$ Contributions as a Percentage of Covered Employee Payroll 63.85%#DIV/0! Notes to Schedule: Valuation Date:01/01/2014 Methods and assumptions used to determine contribution rates: Funding Method:Entry Age Normal. Investment Return: Salary Increases: Age Increase % 25 4.8611 30 2.9848 35 2.0341 40 1.5239 45 1.3083 50 1.1846 55 1.1220 Payroll Growth:0% Cost-of-Living Adjustments: An additional inflation allowance of 2.50% per year is added to the above. It was assumed that the Consumer Price Index - Urban (CPI-U) would increase 2.50% per year. 6.75% per annum, compounded annually (net of expenses). Actuarially determined contribution rates are calculated as of January 1, one year prior to the end of the fiscal year in which contributions are reported. SCHEDULE OF CONTRIBUTIONS Last 10 Fiscal Years Representative values of assumed salary increases are as follows: 44195 of 481 Actuarial Asset Method: Mortality Active Lives: Mortality Non-Active Lives: Termination: Age Rate of Withdrawal 25 0.0734 30 0.0416 35 0.0223 40 0.0119 45 0.0102 It is assumed that terminated police officers will not be rehired. Disability Rates:Incidence of disability amongst police officers eligible for disability benefits: Age Rate 25 0.0013 30 0.0026 35 0.0044 40 0.0071 45 0.0108 50 0.0159 Illustrative rates of withdrawal form the plan for reasons other than death or disability are as follows: 15% of disabilities amongst active police officers are assumed to be in the performance of their duty. The actuarial value of assets recognizes future gains and losses based on a 5- year smoothed market method as prescribed by Statue. In a 5-year smoothed market method, the current market value of assets is reduced (increased) for the current year and each of three succeeding years, by a portion of the gain/(loss) in market value during the prior year. Such gain/(loss) is determined as the excess/(deficit) of the current market value of assets over the market value of assets as of the prior year, increased to reflect interest at the actuarial rate and adjusted to reflect contributions and benefit payments during the prior year. The portion of such gain/(loss) by which the current market value of assets is reduced (increased) shall be 80% in the current year, 60% in the first succeeding year, 40% in the second succeeding year and 20% in the third succeeding year. Additionally, in accordance with government accounting standards, the actuarial value of assets is adjusted to remove any contributions receivable on the reporting date. RP-2000 Combined Healthy Mortality Table (male) with blue collar adjustment and with a 200% load for participants under age 50 and 125% for participants age 50 and over. Five percent (5%) of deaths amongst active police officers are assumed to be in the performance of their duty. RP-2000 Combined Healthy Mortality Table (male) with blue collar adjustment and with a 200% load for participants under age 50 and 125% for participants age 50 and over. 45196 of 481 Retirement Rates: Age Rate of Retirement Age 50 0.36 60 51 0.22 61 52 0.18 62 53 0.19 63 54 0.19 64 55 0.2 65 56 0.2 66 57 0.2 67 58 0.21 68 59 0.21 69 Marital Status:85% of police officers are assumed to be married. Spouse's Age:Wives are assumed to be 3 years older than their husbands. 0.74 0.83 0.91 1.00 0.30 0.39 0.48 0.57 0.65 Retirement are assumed to occur between the ages of 50 and 69 in accordance with the following table: Rate of Retirement 0.22 46197 of 481 Net Pension Liability Deferred Inflows Deferred Outflows Pension Expense Beginning balance $ 92,728,882 $- $ 8,644,196 Total pension liability factors: Service cost 3,439,223 3,439,223 Interest 12,284,036 12,284,036 Changes in Benefit terms - - Contributions - Buy back - - Differences between expected and actual experience with regard to economic or demographic assumptions - - - Current year amortization - - - Changes in assumptions about future economic or demographic factors or other inputs - - - Current year amortization - - - Benefit payments (9,891,045) (9,891,045) Net change 5,832,214 - - 5,832,214 Plan fiduciary net position: Contributions - Employer 8,644,196 (8,644,196) Contributions - Employee 1,565,053 (1,565,053) Contributions - Buy back - - Net investment income 6,134,925 (6,134,925) Difference between projected and actual earnings on pension plan investments 2,540,208 2,540,208 - Current year amortization (508,042) - (508,042) Benefit payments (9,891,045) 9,891,045 Administrative expenses (68,938) 68,938 Other - - Net change 8,924,399 2,032,166 (8,644,196) 1,751,963 Ending Balance $ 89,636,697 $ 2,032,166 $- $ 7,584,177 COMPONENTS OF PENSION EXPENSE FISCAL YEAR DECEMBER 31, 2015 47198 of 481 CITY OF EVANSTON FIREFIGHTERS’ PENSION FUND ACTUARIAL VALUATION AS OF JANUARY 1, 2015 CONTRIBUTIONS APPLICABLE TO THE PLAN/FISCAL YEAR ENDED DECEMBER 31, 2015 199 of 481         One Oakbrook Terrace, Suite 720 Oakbrook Terrace, IL 60181 · (630) 620-0200 · Fax (239) 481-0634 · www.foster-foster.com October 6, 2015 Board of Trustees City of Evanston Firefighters’ Pension Fund 2100 Ridge Avenue Evanston, IL 60201 Re: City of Evanston Firefighters’ Pension Fund Dear Board: We are pleased to present to the Board this report of the annual actuarial valuation of the City of Evanston Firefighters’ Pension Fund. The valuation was performed to determine whether the assets and contributions are sufficient to provide the prescribed benefits and to develop the appropriate funding requirements for the applicable plan year. The valuation has been conducted in accordance with generally accepted actuarial principles and practices, including the applicable Actuarial Standards of Practice as issued by the Actuarial Standards Board, and reflects laws and regulations issued to date pursuant to the provisions of Article 4, Illinois Pension Code, as well as applicable federal laws and regulations. In conducting the valuation, we have relied on personnel, plan design, and asset information supplied by the Board of Trustees, financial reports prepared by the custodian bank and the actuarial assumptions and methods described in the Actuarial Assumptions section of this report. While we cannot verify the accuracy of all this information, the supplied information was reviewed for consistency and reasonableness. As a result of this review, we have no reason to doubt the substantial accuracy of the information and believe that it has produced appropriate results. This information, along with any adjustments or modifications, is summarized in various sections of this report. The undersigned is familiar with the immediate and long-term aspects of pension valuations, and meets the Qualification Standards of the American Academy of Actuaries necessary to render the actuarial opinions contained herein. All of the sections of this report are considered an integral part of the actuarial opinions. To our knowledge, no associate of Foster & Foster, Inc. working on valuations of the program has any direct financial interest or indirect material interest in the City of Evanston, nor does anyone at Foster & Foster, Inc. act as a member of the Board of Trustees of the City of Evanston Firefighters’ Pension Fund. Thus, there is no relationship existing that might affect our capacity to prepare and certify this actuarial report. 2200 of 481 If there are any questions, concerns, or comments about any of the items contained in this report, please contact us at 630-620-0200. Respectfully submitted, Foster & Foster, Inc. By: ______________________________ Jason L. Franken Enrolled Actuary #14-6888 JLF/lke Enclosures   3201 of 481 TABLE OF CONTENTS Section Title Page I Introduction a. Summary of Report 5 b. Changes Since Prior Valuation 7 c. Comparative Summary of Principal Valuation Results 8 II Valuation Information a. Development of January 1, 2015 Amortization Payment 13 b. Projection of Benefit Payments 14 c. Actuarial Assumptions and Methods 15 d. Valuation Notes 17 III Trust Fund 18 IV Member Statistics a. Statistical Data 20 b. Age and Service Distribution 21 c. Member Reconciliation 22 V Summary of Plan Provisions 23 VI Governmental Accounting Standards 26 Board Disclosure Information 4202 of 481 SUMMARY OF REPORT The regular annual actuarial valuation of the City of Evanston Firefighters’ Pension Fund, performed as of January 1, 2015, has been completed and the results are presented in this Report. The contribution amounts set forth herein are applicable to the plan/fiscal year ended December 31, 2015. The contribution requirements, compared with those set forth in the January 1, 2014 actuarial report as prepared by TCG Public Consulting, Ltd., are as follows: Valuation Date 1/1/2015 1/1/2014 Total Required Contribution $8,281,368 $7,084,948 % of Total Annual Payroll 84.1%77.0% Member Contributions (Est.) 930,503 870,020 % of Total Annual Payroll 9.455%9.455% City Required Contribution 7,350,865 6,214,928 % of Total Annual Payroll 78.0%67.5% As you can see, the Total Required Contribution, when expressed as a percentage of annual payroll, shows an increase when compared to the results determined in the January 1, 2014 actuarial valuation report. The primary reason for this increase is the change in assumptions used to develop this year’s recommended contribution. The recommended contribution for the year, when developed using the methods and assumptions used by TGC Public Consulting, Ltd., is somewhat lower than last year’s recommended contribution when expressed as a percentage of payroll, mostly due to an increase in annual payroll. After adjusting these methods and assumptions to what we believe more accurately reflects the plan’s anticipated experience, the recommended contribution for the year reflects a significant increase over last year’s recommended contribution, when expressed as a percentage of payroll. The plan experienced a mix of favorable and unfavorable experience. The favorable experience included an investment return (Actuarial Asset basis) of 6.96%, which exceeded the assumed return of 6.50%. This was balanced by an unfavorable increase in average salary of 6.92% for members who were in both the 2014 and 2015 valuations, exceeding the assumed average increase of 4.39% for these members. 5203 of 481 The balance of this Report presents additional details of the actuarial valuation and the general operation of the Fund. The undersigned would be pleased to meet with the Board of Trustees in order to discuss the Report and answer any pending questions concerning its contents. Respectfully submitted, FOSTER & FOSTER, INC. By: _______________________________ Jason L. Franken, FSA, EA, MAAA By: _______________________________ Heidi E. Andorfer, FSA, EA 6204 of 481 Plan Changes Since Prior Valuation There have been no plan changes since the prior valuation. Actuarial Assumption/Method Changes Since Prior Valuation The following method changes were made since the prior valuation: 1. Administrative expenses were included in the development of this year’s recommended contribution, while they were not considered for the recommended contribution as shown in last year’s valuation as prepared by TCG Public Consulting, Ltd. The following assumption changes were made since the prior valuation: 1. Mortality Rates were updated from the table used by TCG Public Consulting, Ltd., which was RP-2000 Combined Healthy Mortality (male) with a blue collar adjustment and a 200% load for participants under age 50 and 125% for participants age 50 and over. The new tables used in this valuation are the RP-2000 Combined Healthy Mortality with a blue collar adjustment for all healthy lives and the RP2000 Disabled Retiree Mortality table for disabled lives. 2. Retirement Rates, Termination Rates and Disability Rates were updated to align with the formal study commissioned by the Illinois Department of Insurance. This study used actual experience from all Fire Plans in Illinois to derive experience-based assumptions. 3. The assumption for in-service disability incidence was increased from 15% to 90%. 4. The percent married assumption was changed from 85% to 80%. 7205 of 481 COMPARATIVE SUMMARY OF PRINCIPAL VALUATION RESULTS New Assum/Mthd Old Assum/Mthd 1/1/2015 1/1/2015 1/1/2014 ¹ A. Participant Data Number Included Actives 107 107 104 Service Retirees 86 86 90 Beneficiaries 33 33 22 Terminated Vested 3 3 2 Disability Retirees 23 23 24 Total 252 252 242 Total Annual Payroll $9,841,383 $9,841,383 $9,201,691 Payroll Under Assumed Ret. Age 9,841,383 9,841,383 9,201,691 Annual Rate of Payments to: Service Retirees 5,493,139 5,493,139 5,148,864 Beneficiaries 1,060,442 1,060,442 697,836 Terminated Vested 0 0 0 Disability Retirees 1,242,564 1,242,564 1,266,996 B. Assets Actuarial Value 67,487,404 67,487,404 63,416,947 Market Value 68,241,712 68,241,712 65,024,941 C. LiabilitiesC. Liabilities Present Value of Benefits Active Members Retirement Benefits 56,692,928 50,122,306 52,875,671 Disability Benefits 8,210,688 12,302,585 14,601,533 Death Benefits 1,494,570 2,495,680 2,649,905 Vested Benefits 2,243,841 619,216 655,227 Service Retirees 79,412,776 72,670,557 65,413,002 Beneficiaries 9,086,068 7,704,697 4,166,751 Terminated Vested 108,515 108,515 66,799 Disability Retirees 19,779,141 19,037,993 20,003,019 Total 177,028,527 165,061,549 160,431,907 ¹ Values reported for 1/1/2014 are consistent with the report issued by TCG Public Consulting, Ltd. 8206 of 481 New Assum/Mthd Old Assum/Mthd 1/1/2015 1/1/2015 1/1/2014 ¹ C. Liabilities - (Continued) Present Value of Future Salaries 107,188,865 115,892,752 N/A Present Value of Future Member Cont. 10,134,707 10,957,660 N/A Normal Cost Retirement Benefits 1,859,951 1,653,170 1,725,318 Disability Benefits 479,783 613,260 693,693 Death Benefits 89,525 164,636 134,944 Vested Benefits 143,587 44,200 52,635 Total Normal Cost 2,572,846 2,475,266 2,606,590 Present Value of Future Normal Costs 26,509,069 27,546,508 29,765,050 Actuarial Accrued Liability Retirement Benefits 37,286,636 31,616,347 N/A Disability Benefits 3,173,011 5,418,383 N/A Death Benefits 588,443 703,762 N/A Vested Benefits 1,084,868 254,787 N/A Inactives 108,386,500 99,521,762 N/A Total Actuarial Accrued Liability 150,519,458 137,515,041 130,666,857 Unfunded Actuarial Accrued Liab (UAAL)83,032,054 70,027,637 67,429,910 Funded Ratio 44.8% 49.1% 48.5% D. Actuarial Present Value of Accrued BenefitsD. Actuarial Present Value of Accrued Benefits Vested Accrued Benefits Inactives 108,386,500 99,521,762 N/A Actives 17,222,404 15,446,284 N/A Member Contributions 8,095,493 8,095,493 N/A Total 133,704,397 123,063,539 N/A Non-vested Accrued Benefits 1,146,698 624,832 N/A Total Present Value Accrued Benefits 134,851,095 123,688,371 N/A Increase (Decrease) in Present Value of Accrued Benefits Attributable to: Plan Amendments 0 N/A Assumption Changes 11,162,724 N/A New Accrued Benefits 0 N/A Benefits Paid 0 N/A Interest 0 N/A Other 0 N/A Total: 11,162,724 N/A ¹ Values reported for 1/1/2014 are consistent with the report issued by TCG Public Consulting, Ltd. 9207 of 481 New Assum/Mthd Old Assum/Mthd Valuation Date 1/1/2015 1/1/2015 1/1/2014 Applicable to Fiscal Year Ending 12/31/2015 12/31/2015 12/31/2014 ² E. Pension Cost Normal Cost (with interest)$2,740,081 $2,636,158 $2,776,018 % of Total Annual Payroll¹27.8 26.8 30.2 Administrative Expense (with interest)55,645 0 0 % of Total Annual Payroll¹0.6 0.0 0.0 Payment Required to Amortize Unfunded Actuarial Accrued Liability over 26 years (as of 1/1/2015)5,485,642 4,541,191 4,308,930 % of Total Annual Payroll¹55.7 46.1 46.8 Total Required Contribution 8,281,368 7,177,349 7,084,948 % of Total Annual Payroll¹84.1 72.9 77.0 Expected Member Contributions 930,503 930,503 870,020 % of Total Annual Payroll¹9.5 9.5 9.5 Expected City Village Contribution 7,350,865 6,246,846 6,214,928 % of Total Annual Payroll¹74.6 63.4 67.5 F. Past Contributions Plan Year Ending:12/31/2014 Total Required Contribution 6,823,357 City Requirement 5,903,483 Actual Contributions Made: Members 919,874 City 6,527,697 Total 7,447,571 G. Net Actuarial Gain (Loss)(3,105,183) ¹ Contributions developed as of 1/1/2015 are expressed as a percentage of projected annual payroll at 1/1/2015 of $9,841,383. ² The results reported for 1/1/2014 are consistent with the TCG Public Consulting, Ltd. actuarial valuation. 10208 of 481 H. Schedule Illustrating the Amortization of the Amortizable Unfunded Actuarial Accrued Liability as of: Projected Amortizable Unfunded Year Accrued Liability 2015 $67,980,108 2016 66,913,174 2017 65,776,889 2022 58,886,765 2027 49,446,698 2037 18,792,688 2041 0 I. (i) 3 Year Comparison of Actual and Assumed Increases in Pensionable Compensation Actual Assumed ¹ Year Ended 12/31/2014 6.92%4.39% Year Ended 12/31/2013 N/A N/A Year Ended 12/31/2012 N/A N/A ¹ Assumed salary increases are according to a age-related table, with rates grading from 7.69% to 3.62% at age 55. The rate shown here is the expected increase for the active population in aggregate, given the age distribution of the active employees who were in both the prior and current valuation. (ii) 3 Year Comparison of Investment Return on Actuarial Value Actual Assumed Year Ended 12/31/2014 6.96%6.50% Year Ended 12/31/2013 N/A N/A Year Ended 12/31/2012 N/A N/A (iii) Average Annual Payroll Growth (a) Payroll as of:1/1/2015 $9,841,383 1/1/2005 (b) Total Increase 0.0% (c) Number of Years 10.00 (d) Average Annual Rate 0.0% 11209 of 481 STATEMENT BY ENROLLED ACTUARY This actuarial valuation was prepared and completed by me or under my direct supervision, and I acknowledge responsibility for the results. To the best of my knowledge, the results are complete and accurate, and in my opinion, the techniques and assumptions used are reasonable and meet the requirements and intent of the Illinois Pension Code and adhere to the Actuarial Standards of Practice. There is no benefit or expense to be provided by the plan and/or paid from the plan's assets for which liabilities or current costs have not been established or otherwise taken into account in the valuation. All known events or trends which may require a material increase in plan costs or required contribution rates have been taken into account in the valuation. __________________________________ Jason L. Franken, FSA, EA, MAAA Enrolled Actuary #14-6888 12210 of 481 DEVELOPMENT OF JANUARY 1, 2015 AMORTIZATION PAYMENT (1) Unfunded Actuarial Accrued Liability as of January 1, 2014 $67,429,910 ¹ (2) City's Normal Cost Applicable for the year 1,736,570 (3) Interest on (1) and (2) 4,495,821 (4) Sponsor Contributions to the System during the 6,527,697 year ending December 31, 2014 (5) Interest on (4) 212,150 (6) Expected UAAL as of January 1, 2015 $66,922,454 (1)+(2)+(3)-(4)-(5) (7) Change in UAAL Due to Actuarial (Gain)/Loss and Assumption Changes (a) (Gain)/Loss 3,105,183 (b) Assumption Changes 13,004,417 (c) Total 16,109,600 (8) Unfunded Actuarial Accrued Liability as of January 1, 2015 $83,032,054 Date Years 1/1/2015 Amortization Established Remaining Amount Amount 1/1/2015 26 67,980,108 5,150,837 Total 67,980,108 5,150,837 ¹ Note, this is based on the TCG Public Consulting, Ltd. actuarial valuation report. 13211 of 481 PROJECTION OF BENEFIT PAYMENTS Payments for Payments for Total Year Current Actives Current Inactives Payments 2015 286,481 7,898,787 8,185,268 2016 557,898 7,971,036 8,528,934 2017 815,432 8,118,140 8,933,572 2018 1,067,889 8,230,136 9,298,025 2019 1,324,067 8,331,456 9,655,523 2020 1,605,318 8,416,336 10,021,654 2021 1,875,596 8,469,230 10,344,826 2022 2,156,409 8,503,674 10,660,083 2023 2,473,420 8,536,632 11,010,052 2024 2,816,966 8,537,308 11,354,274 2025 3,184,596 8,520,231 11,704,827 2026 3,565,788 8,484,158 12,049,946 2027 3,961,619 8,427,437 12,389,056 2028 4,392,193 8,348,376 12,740,569 2029 4,801,649 8,245,223 13,046,872 2030 5,220,157 8,116,150 13,336,307 2031 5,649,518 7,959,692 13,609,210 2032 6,112,252 7,774,818 13,887,070 2033 6,601,425 7,560,780 14,162,205 2034 7,112,944 7,317,390 14,430,334 2035 7,652,744 7,081,837 14,734,581 2036 8,158,217 6,783,516 14,941,733 2037 8,639,737 6,458,618 15,098,355 2038 9,115,963 6,109,590 15,225,553 2039 9,547,789 5,739,411 15,287,200 2040 9,945,035 5,351,954 15,296,989 2041 10,277,606 4,951,911 15,229,517 2042 10,580,514 4,544,524 15,125,038 2043 10,836,827 4,135,494 14,972,321 2044 11,080,989 3,730,509 14,811,498 2045 11,241,802 3,335,147 14,576,949 2046 11,328,075 2,955,013 14,283,088 2047 11,362,947 2,594,825 13,957,772 2048 11,351,965 2,258,196 13,610,161 2049 11,299,269 1,948,296 13,247,565 2050 11,206,089 1,667,184 12,873,273 2051 11,074,856 1,415,688 12,490,544 2052 10,909,102 1,193,953 12,103,055 2053 10,709,902 1,000,847 11,710,749 2054 10,479,491 834,540 11,314,031 14212 of 481 ACTUARIAL ASSUMPTIONS AND METHODS Mortality Rate RP-2000 Combined Healthy Mortality with no projection and a blue collar adjustment. Disabled Mortality Rate RP-2000 Disabled Retiree Mortality with no projection. Interest Rate 6.50% per year compounded annually, net of investment related expenses. Retirement Age See table on following page. Disability Rate See table on following page. 90% of the disabilities are assumed to be in the line of duty. Termination Rate See table on following page. Salary Increases Graded schedule based on age. Payroll Growth None. Cost-of-Living Adjustment Tier 1: 3.00% per year after age 55. Those that retire prior to age 55 receive an increase of 1/12 of 3.00% for each full month since benefit commencement upon reaching age 55. Tier 2: 1.25% per year after the later of attain- ment of age 60 or first anniversary of retirement. Administrative Expenses Expenses paid out of the fund other than investment-related expenses are assumed to be equal to those paid in the previous year. Marital Status 80% of Members are assumed to be married. Spouse’s Age Males are assumed to be three years older than females. Age Increase 25 7.36% 30 5.48% 35 4.53% 40 4.02% 45 3.81% 50 3.68% 55+ 3.62% 15213 of 481 * 100% at 30 years of service. Funding Method Entry Age Normal Cost Method. Actuarial Asset Method Investment gains and losses are smoothed over a 5-year period. Amortization Method Funding to a 90% funded ratio using the Level Dollar method over a period ending in 2040. Age Rate Age Rate Age Rate 20 9.00% 20 0.10% 50 - 53 14.0% 25 5.00% 25 0.10% 54 - 59 20.0% 30 2.50% 30 0.20% 60 - 62 25.0% 35 2.00% 35 0.35% 63 - 64 33.0% 40 1.00% 40 0.50% 65 - 69 50.0% 45 1.00% 45 0.65% 70 100.0% 50 1.00% 50 1.00% 55 1.00% 55 1.50% 60 1.00% 60 3.00% 65 1.00% 65 4.25% % Terminating During the Year % Becoming Disabled During the Year % Retiring During the Year * 16214 of 481 VALUATION NOTES Total Annual Payroll is the projected annual rate of pay for the fiscal year following the valuation date of all covered members. Present Value of Benefits is the single sum value on the valuation date of all future benefits to be paid to current Members, Retirees, Beneficiaries, Disability Retirees and Vested Terminations. Normal (Current Year's) Cost is the current year's cost for benefits yet to be funded. Unfunded Accrued Liability is a liability which arises when a pension plan is initially established or improved and such establishment or improvement is applicable to all years of past service. Total Required Contribution is equal to the Normal Cost plus an amortization payment on the Unfunded Accrued Liability. The required amount is adjusted for interest according to the timing of contributions during the year. Entry Age Normal Cost Method - Under this method, the normal cost is the sum of the individual normal costs for all active participants. For an active participant, the normal cost is the participant’s normal cost accrual rate, multiplied by the participant’s current compensation. (a) The normal cost accrual rate equals: (i) the present value of future benefits for the participant, determined as of the participant’s entry age, divided by (ii) the present value of the compensation expected to be paid to the participant for each year of the participant’s anticipated future service, determined as of the participant’s entry age. (b) In calculating the present value of future compensation, the salary scale is applied both retrospectively and prospectively to estimate compensation in years prior to and subsequent to the valuation year based on the compensation used for the valuation. (c) The accrued liability is the sum of the individual accrued liabilities for all participants and beneficiaries. A participant’s accrued liability equals the present value, at the participant’s attained age, of future benefits less the present value at the participant’s attained age of the individual normal costs payable in the future. A beneficiary’s accrued liability equals the present value, at the beneficiary’s attained age, of future benefits. The unfunded accrued liability equals the total accrued liability less the actuarial value of assets. (d) Under this method, the entry age used for each active participant is the participant’s age at the time he or she would have commenced participation if the plan had always been in existence under current terms, or the age as of which he or she first earns service credits for purposes of benefit accrual under the current terms of the plan. 17215 of 481 CHANGES IN NET ASSETS AVAILABLE FOR BENEFITS December 31, 2014 Actuarial Asset Basis INCOME Contributions: Member 919,874 City 6,527,697 Total Contributions 7,447,571 Earnings from Investments Interest & Dividends 1,179,581 Net Realized Gain (Loss)0 Change in Actuarial Value 3,415,004 Total Earnings and Investment Gains 4,594,585 EXPENSES Administrative Expenses: Investment Related*191,768 Other 52,248 Total Administrative Expenses 244,016 Distributions to Members: Benefit Payments 7,727,683 Refund of Contributions/Transfers 0 Total Distributions 7,727,683 Change in Net Assets for the Year 4,070,457 Net Assets Beginning of the Year 63,416,947 Net Assets End of the Year** 67,487,404 *Investment Related expenses include investment advisory, custodial and performance monitoring fees. **Net Assets may be limited for actuarial consideration 18216 of 481 Plan Year Ending Gain/(Loss) 2015 2016 2017 2018 2019 12/31/2011 (1,945,156) (389,031) 0 0 0 0 12/31/2012 (97,940) (39,176) (19,588) 0 0 0 12/31/2013 2,859,775 1,715,865 1,143,910 571,955 0 0 12/31/2014 (666,688) (533,350) (400,013) (266,675) (133,338) 0 Total 754,308 724,309 305,280 (133,338) 0 Market Value of Assets, 12/31/2013 65,024,941 Contributions Less Benefit Payments & Administrative Expenses (332,360) Expected Investment Earnings *4,215,819 Actual Net Investment Earnings 3,549,131 2015 Actuarial Investment Gain/(Loss)(666,688) *Expected Investment Earnings = 6.50% x (65,024,941 + 0.5 x -332,360) Market Value of Assets, 12/31/2014 68,241,712 (Gains)/Losses Not Yet Recognized (754,308) Actuarial Value of Assets, 12/31/2014 67,487,404 (A) 12/31/2013 Actuarial Assets:63,416,947 (I) Net Investment Income: 1. Interest and Dividends 1,179,581 2. Realized Gains (Losses) 0 3. Change in Actuarial Value 3,415,004 4. Investment Expenses (191,768) Total 4,402,817 (B) 12/31/2014 Actuarial Assets:67,487,404 Actuarial Asset Rate of Return = (2 x I) / (A + B - I):6.96% Market Value of Assets Rate of Return:5.47% 1/1/2015 Limited Actuarial Assets:67,487,404 Amounts Not Yet Recognized by Valuation Year Development of Investment Gain/(Loss) Development of Actuarial Value of Assets ACTUARIAL ASSET VALUATION December 31, 2014 Actuarial Assets for funding purposes are developed by recognizing the total actuarial investment gain or loss for each Plan Year over a five year period. In the first year, 20% of the gain or loss is recognized. In the second year 40%, in the third year 60%, in the fourth year 80%, and in the fifth year 100% of the gain or loss is recognized. The actuarial investment gain or loss is defined as the actual return on investments minus the actuarial assumed investment return. Actuarial Assets shall not be less than 80% nor greater than 120% of the Market Value of Assets. Gains/(Losses) Not Yet Recognized 19217 of 481 STATISTICAL DATA ¹ 1/1/2012 1/1/2013 1/1/2014 1/1/2015 Active Members Tier 1 Number N/A N/A N/A 81 Average Current Age N/A N/A N/A 42.7 Average Age at Employment N/A N/A N/A 28.0 Average Past Service N/A N/A N/A 14.7 Average Annual Salary N/A N/A N/A $98,712 Tier 2 Number N/A N/A N/A 26 Average Current Age N/A N/A N/A 30.1 Average Age at Employment N/A N/A N/A 28.2 Average Past Service N/A N/A N/A 1.9 Average Annual Salary N/A N/A N/A $70,990 Retirees & Beneficiaries Number N/A N/A 112 119 Average Current Age N/A N/A N/A 68.5Average Current Age N/A N/A N/A 68.5 Average Annual Benefit N/A N/A $52,203 $55,072 Disability Retirees Number N/A N/A 24 23 Average Current Age N/A N/A N/A 62.2 Average Annual Benefit N/A N/A $52,792 $54,025 Terminated Vested Members Number N/A N/A 2 3 Average Current Age N/A N/A N/A 31.5 Average Annual Benefit N/A N/A $0 ² $0 ² ¹ Foster & Foster does not have the complete historical data to include all information prior to 1/1/2015. ² The terminated vested participants who are included in the valuation are awaiting a refund of employee contributions. Therefore, they will not be entitled to a future annual benefit from the plan. 20218 of 481 AGE AND SERVICE DISTRIBUTION PAST SERVICE AGE 0 12345-910-14 15-19 20-24 25-29 30+ Total 15 - 19 000000 0 0 0 0 0 0 20 - 24 100000 0 0 0 0 0 1 25 - 29 423200 0 0 0 0 0 11 30 - 34 1028116 0 0 0 0 0 28 35 - 39 100108 6 0 0 0 0 16 40 - 44 000103 11 4 0 0 0 19 45 - 49 000001 4 7 2 0 0 14 50 - 54 000000 0 0 3 7 0 10 55 - 59 000000 0 1 1 4 0 6 60 - 64 000000 0 1 0 1 0 2 65+0 0 0 0 0 0 0 0 0 0 0 065+0 0 0 0 0 0 0 0 0 0 0 0 Total 7 2 5 12 1 28 21 13 6 12 0 107 21219 of 481 PARTICIPANT RECONCILIATION 1. Active lives a. Number in prior valuation 1/1/2014 104 b. Terminations i. Vested (partial or full) with deferred 0 benefits ii. Non-vested or full lump sum distribution 1 received c. Deaths i. Beneficiary receiving benefits 0 ii. No future benefits payable 0 d. Disabled 0 e. Retired 3 f. Voluntary withdrawal 0 g. Continuing participants 100 h. New entrants 7 i. Total active life participants in 1/1/2015 valuation 107 2. Non-Active lives (including beneficiaries receiving benefits) Service Retirees, Vested Receiving Receiving Receiving Vested Disability DeathReceivingVestedDisabilityDeath Benefits Deferred Benefits Benefits Total Participants, 1/1/2014 90 2 24 22 138 Retired 3 0 0 0 3 Vested Deferred 01 00 1 Death, With Survivor 00 (1)1 0 Death, No Survivor (2)00(4)(6) Disabled 00 00 0 Refund of Contributions 00 00 0 Rehires 00 00 0 Data Corrections (5)00149 Participants, 1/1/2015 86 3 23 33 145 22220 of 481 SUMMARY OF CURRENT PLAN Article 4 Pension Fund The Plan is established and administered as prescribed by “Article 4. Firefighters’ Pension Fund – Municipalities 500,000 and Under” of the Illinois Pension Code. Credited Service Years and fractional parts of years of service as a sworn Firefighter employed by the City. Salary Annual salary, including longevity, attached to firefighter’s rank, as established by the municipality appropriation ordinance, excluding overtime pay, holiday pay and bonus pay. Normal Retirement Date Tier 1: Age 50 and 20 years of Credited Service. Tier 2: Age 55 with 10 years of service. Benefit Tier 1: 50% of annual salary attached to rank on last day of service plus 2.50% of annual salary for each year of service over 20 years, up to a maximum of 75% of salary. The minimum monthly benefit is $1,159.27 per month. Tier 2: 2.50% per year of service times the average salary for the eight consecutive years prior to retirement times the number of years of service. The maximum benefit is 75% of average salary. Form of Benefit Tier 1: For married retirees, an annuity payable for the life of the Member; upon the death of the member, 100% of the Member’s benefit payable to the spouse until death. For unmarried retirees, the normal form is a Single Life Annuity. Tier 2: Same as above, but with 66 2/3% of benefit continued to spouse. Cost-of-Living Adjustment Tier 1: Retirees: An annual increase equal to 3.00% per year after age 55. Those that retire prior to age 55 receive an increase of 1/12 of 3.00% for each full month since benefit commencement upon reaching age 55. 23221 of 481 Disabled Retirees: An annual increase equal to 3.00% per year of the original benefit amount beginning at age 60. Those that become disabled prior to age 60 receive an increase of 3.00% of the original benefit amount for each year since benefit commencement upon reaching age 60. Tier 2: An annual increase each January 1 equal to 3.00% per year or one-half of the annual unadjusted percentage increase in the consumer price index-u for the 12 months ending with the September preceding each November 1, whichever is less, of the original pension after the attainment of age 60 or first anniversary of pension start date whichever is later. Disability Benefit Eligibility Total and permanent as determined by the Board of Trustees. Seven years of service required for non-service connected disability. Benefit Amount A maximum of: a.) 65% of salary attached to the rank held by Member on last day of service, and; b.) The monthly retirement pension that the Member is entitled to receive if he or she retired immediately. For non-service connected disabilities, a benefit of 50% of salary attached to rank held by Member on last day of service. Pre-Retirement Death Benefit Service Incurred 100% of salary attached to rank held by Member on last day of service. Non-Service Incurred A maximum of: a.) 54% of salary attached to the rank held by Member on last day of service, and; b.) The monthly retirement pension earned by the deceased Member at the time of death, regardless of whether death occurs before or after age 50. Contributions Employee 9.455% of Salary. City Remaining amount necessary for payment of Normal (current year’s) Cost and amortization of the accrued past service liability over a period ending in 2040. 24222 of 481 Vesting (Termination) Less than 10 years Refund of Member Contributions. 10 or more years Either the termination benefit, payable upon reaching age 60, provided contributions are not withdrawn, or a refund of member contributions. The termination benefit is based on the monthly salary attached to the Member’s rank at separation from service. The following schedule applies: Service % of Salary 10 15.0% 11 17.6% 12 20.4% 13 23.4% 14 26.6% 15 30.0% 16 33.6% 17 37.4% 18 41.4% 19 45.6% Board of Trustees The Board consists of two members appointed by the City, two active Members of the Fire Department elected by the Membership and one retired Member of the Fire Department elected by the Membership. 25223 of 481 DISCLOSURE INFORMATION PER STATEMENT NO. 27 OF THE GOVERNMENTAL ACCOUNTING STANDARDS BOARD ANNUAL PENSION COSTS AND RELATED INFORMATION Contribution rates as of 12/31/2014 City 63.7% Plan Members 9.455% Annual Pension Cost 5,887,612 Contributions made 6,527,697 Actuarial valuation date 1/1/2014 Actuarial cost method Entry Age Normal Amortization method Level % of payroll, closed Remaining amortization period 19.5 Years (as of 1/1/2014) Asset valuation method Five-Year Smoothed Actuarial assumptions: Investment rate of return 6.75% Projected salary increase** Graded from 7.69% to 3.62% ** Includes inflation at 2.50% Post Retirement COLA 3.00% Annual Percentage Net Year Pension of APC * Pension Ending Cost Contributed Obligation 12/31/2014 5,887,612 111% 6,918,379 * Annual Pension Cost from City sources. 26224 of 481 The recent development of the Net Pension Obligation is as follows: 12/31/2014 Actuarially Determined Contribution (A) 5,865,595 Interest on NPO 510,196 Adjustment to (A) (488,179) ---------- Annual Pension Cost 5,887,612 Contributions Made 6,527,697 ---------- Increase in NPO (640,085) NPO Beginning of Year 7,558,464 ---------- NPO End of Year 7,558,464 6,918,379 DISCLOSURE INFORMATION PER STATEMENT NO. 27 OF THE GOVERNMENTAL ACCOUNTING STANDARDS BOARD DEVELOPMENT OF NET PENSION OBLIGATION (NPO) 27225 of 481 ASSETS Cash and Cash Equivalents: Money Market Cash Total Cash and Equivalents Receivables: From General Trust Fund From City Accrued Past Due Interest Total Receivable Investments: U.S. Gov't and Agency Obligations Stock Equities Corporate Bonds Mutual Funds Total Investments Total Assets LIABILITIES Payables: Vouchers Payable Total Liabilities NET POSITION RESTRICTED FOR PENSIONS MARKET VALUE 977,257 1,011,277 1,988,534 43,629 949,873 125,748 1,119,250 5,263,714 6,166,001 12,224,505 41,484,694 65,138,914 68,246,698 4,986 4,986 68,241,712 STATEMENT OF FIDUCIARY NET POSITION DECEMBER 31, 2014 28226 of 481 ADDITIONS Contributions: Member 919,874 City 6,527,697 Total Contributions 7,447,571 Investment Income: Net Increase in Fair Value of Investments 2,561,318 Interest & Dividends 1,179,581 Less Investment Expense1 (191,768) Net Investment Income 3,549,131 Total Additions 10,996,702 DEDUCTIONS Distributions to Members: Benefit Payments 7,727,683 Total Distributions 7,727,683 Administrative Expenses 52,248 Total Deductions 7,779,931 Net Increase in Net Position 3,216,771 NET POSITION RESTRICTED FOR PENSIONS Beginning of the Year 65,024,941 End of the Year 68,241,712 ¹Investment Related expenses include investment advisory, custodial and performance monitoring fees. STATEMENT OF CHANGES IN FIDUCIARY NET POSITION FOR THE YEAR ENDED DECEMBER 31, 2014 Market Value Basis 29227 of 481 Plan Description Plan Administration Plan Membership as of January 1, 2014: Inactive Plan Members or Beneficiaries Currently Receiving Benefits 136 Inactive Plan Members Entitled to but Not Yet Receiving Benefits 2 Active Plan Members 104 242 Benefits Provided Normal Retirement: Cost-of-Living Adjustment: Pre-Retirement Death Benefit: Benefit: A maximum of: a.) 65% of salary attached to the rank held by Member on last day of service, and; b.) The monthly retirement pension that the Member is entitled to receive if he or she retired immediately. For non-service connected disabilities, a benefit of 50% of salary attached to rank held by Member on last day of service. The Board consists of two members appointed by the City, two active Members of the Fire Department elected by the Membership and one retired Member of the Fire Department elected by the Membership. Benefit: Tier 1: 50% of annual salary attached to rank on last day of service plus 2.50% of annual salary for each year of service over 20 years, up to a maximum of 75% of salary. The minimum monthly benefit is $1,159.27 per month. Tier 2: 2.50% per year of service times the average salary for the eight consecutive years prior to retirement times the number of years of service. The maximum benefit is 75% of average salary. Disabled Retirees: An annual increase equal to 3.00% per year of the original benefit amount beginning at age 60. Those that become disabled prior to age 60 receive an increase of 3.00% of the original benefit amount for each year since benefit commencement upon reaching age 60. Eligibility: Total and permanent as determined by the Board of Trustees. Seven years of service required for non-service connected disability. Disability Benefit: Tier 2: An annual increase each January 1 equal to 3.00% per year or one-half of the annual unadjusted percentage increase in the consumer price index-u for the 12 months ending with the September preceding each November 1, whichever is less, of the original pension after the attainment of age 60 or first anniversary of pension start date whichever is later. NOTES TO THE FINANCIAL STATEMENTS (For the Year Ended December 31, 2014) The Plan provides retirement, termination, disability and death benefits. Date: Tier 1: Age 50 and 20 years of Credited Service. Tier 2: Age 55 with 10 years of service. Tier 1: Retirees: An annual increase equal to 3.00% per year after age 55. Those that retire prior to age 55 receive an increase of 1/12 of 3.00% for each full month since benefit commencement upon reaching age 55. Service Incurred: 100% of salary attached to rank held by Member on last day of service. Non-Service Incurred: A maximum of: a.) 54% of salary attached to the rank held by Member on last day of service, and; b.) The monthly retirement pension earned by the deceased Member at the time of death, regardless of whether death occurs before or after age 50. 30228 of 481 Vesting (Termination): The following schedule applies:Service % of Salary 10 15.0% 11 17.6% 12 20.4% 13 23.4% 14 26.6% 15 30.0% 16 33.6% 17 37.4% 18 41.4% 19 45.6% Contributions City: Remaining amount necessary for payment of Normal (current year’s) Cost and amortization of the accrued past service liability by December 31, 2040. 10 or more years: Either the termination benefit, payable upon reaching age 60, provided contributions are not withdrawn, or a refund of member contributions. The termination benefit is based on the monthly salary attached to the Member’s rank at separation from service. Less than 10 years: Refund of Member Contributions. Employee: 9.455% of Salary, including longevity, but excluding overtime pay, holiday pay, bonus pay, merit pay or other cash benefit. Additional 1% of salary if combined service credit option is selected. 31229 of 481 Investments Investment Policy: The following was the Board's adopted asset allocation policy as of December 31, 2014: Asset Class Target Allocation Cash 1.0% US Fixed Income 40.3% High Yield 1.5% US Large Cap Growth Equity 14.1% US Large Cap Value Equity 12.2% US Mid Cap Growth Equity 3.4% US Mid Cap Value Equity 3.4% US Small Cap Growth Equity 2.7% US Small Cap Value Equity 2.7% Europe Equity 5.3% Japan Equity 0.7% Emerging Market Equity 0.6% Real Estate 2.1% Infrastructure 3.3% Hedged Strategies 6.8% Total 100% Concentrations: Rate of Return: For the year ended December 31, 2014, the annual money-weighted rate of return on Pension Plan investments, net of pension plan investment expense, was 5.47 percent. The money-weighted rate of return expresses investment performance, net of investment expense, adjusted for the changing amounts actually invested. The Plan did not hold investments in any one organization that represent 5 percent or more of the Pension Plan's fiduciary net position. 32230 of 481 The components of the net pension liability of the sponsor on December 31, 2014 were as follows: Total Pension Liability 144,657,092$ Plan Fiduciary Net Position (68,241,712)$ Sponsor's Net Pension Liability 76,415,380$ Plan Fiduciary Net Position as a percentage of 47.17% Total Pension Liability Actuarial Assumptions: Inflation 2.50% Salary Increases Graded by age from 7.69% to 3.62% at age 55 and later Investment Rate of Return 6.75% NET PENSION LIABILITY OF THE SPONSOR The total pension liability was determined by an actuarial valuation as of January 1, 2014 updated to December 31, 2014 using the following actuarial assumptions. Mortality RP-2000 Combined Healthy Mortality Table with a Blue Collar Adjustment. Disabled mortality: RP-2000 Disabled Mortality Table . 33231 of 481 These ranges are combined to produce the long term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. Best estimates of arithmetic real rates of return for each major asset class included in the pension plan's target asset allocation as of December 31, 2014 are summarized in the following table: Cash 0.5% US Fixed Income 2.1% High Yield 5.9% US Large Cap Growth Equity 7.5% US Large Cap Value Equity 7.1% US Mid Cap Growth Equity 8.6% US Mid Cap Value Equity 7.9% US Small Cap Growth Equity 9.5% US Small Cap Value Equity 8.6% Europe Equity 7.6% Japan Equity 7.1% Emerging Market Equity 9.4% Real Estate 6.8% Infrastructure 5.9% Hedged Strategies 3.5% Discount Rate: The discount rate used to measure the total pension liability was 6.75 percent. 1% Decrease Current Discount Rate 1% Increase 5.75%6.75%7.75% Sponsor's Net Pension Liability 94,105,898$ 76,415,380$ 61,640,923$ Long Term Expected Real Rate of ReturnAsset Class The projection of cash flows used to determine the discount rate assumed that plan member contributions will be made at the current contribution rate and that sponsor contributions will be made at rates equal to the difference between actuarially determined contribution rates and the member rate. Based on those assumptions, the pension plan's fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. The long-term expected rate of return on pension plan investments was determined using a building-block method in which best-estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expenses and inflation) are developed for each major asset class. 34232 of 481 12/31/2014 01/00/1900 Total Pension Liability Service Cost 2,326,092 - Interest 9,391,253 - Changes of Benefit Terms - Differences Between Expected and Actual Experience - - Changes of Assumptions - - Contributions - Buy Back - - Benefit Payments, Including Refunds of Employee Contributions (7,727,683) - Net Change in Total Pension Liability 3,989,662 - Total Pension Liability - Beginning 140,667,430 - Total Pension Liability - Ending (a)144,657,092$ -$ Plan Fiduciary Net Position Contributions - Employer 6,527,697 - Contributions - Employee 919,874 - Contributions - Buy Back - - Net Investment Income 3,549,131 - Benefit Payments, Including Refunds of Employee Contributions (7,727,683) - Administrative Expense (52,248) - Other - Net Change in Plan Fiduciary Net Position 3,216,771 - Plan Fiduciary Net Position - Beginning 65,024,941 - Plan Fiduciary Net Position - Ending (b) $ 68,241,712 $ - Net Pension Liability - Ending (a) - (b)76,415,380$ -$ Plan Fiduciary Net Position as a Percentage of the Total Pension Liability 47.17%#DIV/0! Covered Employee Payroll 9,520,925$ -$ Net Pension Liability as a Percentage of covered Employee Payroll 802.60%#DIV/0! SCHEDULE OF CHANGES IN NET PENSION LIABILITY AND RELATED RATIOS Last 10 Fiscal Years 35233 of 481 12/31/2014 01/00/1900 Actuarially Determined Contribution 5,903,483 - Contributions in Relation to the Actuarially Determined Contributions 6,527,697 - Contribution Deficiency (Excess)(624,214)$ -$ Covered Employee Payroll 9,520,925$ -$ Contributions as a Percentage of Covered Employee Payroll 68.56%#DIV/0! Notes to Schedule Valuation Date:01/01/2014 Methods and assumptions used to determine contribution rates: Funding Method: Investment Return: Salary Increases: Age Increase % 25 4.8611 30 2.9848 35 2.0341 40 1.5239 45 1.3083 50 1.1846 55 1.1220 Payroll Growth:0% Cost-of-Living Adjustments:It was assumed that the Consumer Price Index - Urban (CPI-U) would increase 2.50% per year. SCHEDULE OF CONTRIBUTIONS Last 10 Fiscal Years Actuarially determined contribution rates are calculated as of January 1, one year prior to the end of the fiscal year in which contributions are reported. Entry Age Normal Representative values of assumed salary increases are as follows: 6.75% per annum, compounded annually (net of expenses). An additional inflation allowance of 2.50% per year is added to the above. 36234 of 481 Actuarial Asset Method: Mortality Active Lives: Mortality Non-Active Lives: Termination: Age Rate of Withdrawal 20 0.0397 25 0.0250 30 0.0146 35 0.0079 40 0.0042 45 0.0029 Disability Rates: Age Rate 25 0.0009 30 0.0025 35 0.0046 40 0.0065 45 0.0097 50 0.0166 55 0.0314 RP-2000 Combined Healthy Mortality Table (male) with blue collar adjustment and with a 200% load for participants under age 50 and 125% for participants age 50 and over. Five percent (5%) of deaths amongst active firefighters are assumed to be in the performance of their duty. RP-2000 Combined Healthy Mortality Table (male) with blue collar adjustment and with a 200% load for participants under age 50 and 125% for participants age 50 and over. Illustrative rates of withdrawal form the plan for reasons other than death or disability are as follows: It is assumed that terminated firefighters will not be rehired. Incidence of disability amongst firefighters eligible for disability benefits: 15% of disabilities amongst active firefighters are assumed to be in the performance of their duty. Additionally, in accordance with government accounting standards, the actuarial value of assets is adjusted to remove any contributions receivable on the reporting date. The actuarial value of assets recognizes future gains and losses based on a 5- year smoothed market method as prescribed by Statue. In a 5-year smoothed market method, the current market value of assets is reduced (increased) for the current year and each of three succeeding years, by a portion of the gain/(loss) in market value during the prior year. Such gain/(loss) is determined as the excess/(deficit) of the current market value of assets over the market value of assets as of the prior year, increased to reflect interest at the actuarial rate and adjusted to reflect contributions and benefit payments during the prior year. The portion of such gain/(loss) by which the current market value of assets is reduced (increased) shall be 80% in the current year, 60% in the first succeeding year, 40% in the second succeeding year and 20% in the third succeeding year. 37235 of 481 Retirement Rates: Age Rate of Retirement Age 50 0.19 60 51 0.12 61 52 0.04 62 53 0.06 63 54 0.09 64 55 0.12 65 56 0.15 66 57 0.19 67 58 0.22 68 59 0.25 69 Marital Status: Spouse's Age:Wives are assumed to be 3 years older than their husbands. 85% of Firefighters are assumed to be married. 0.68 0.76 0.84 0.92 1.00 Retirement are assumed to occur between the ages of 50 and 69 in accordance with the following table: Rate of Retirement 0.28 0.36 0.44 0.52 0.60 38236 of 481 12/31/2014 01/00/1900 Annual Money-Weighted Rate of Return Net of Investment Expense 5.47%0.00% SCHEDULE OF INVESTMENT RETURNS Last 10 Fiscal Years 39237 of 481 General Information about the Pension Plan Plan Description Plan Membership as of January 1, 2014: Inactive Plan Members or Beneficiaries Currently Receiving Benefits 136 Inactive Plan Members Entitled to but Not Yet Receiving Benefits 2 Active Plan Members 104 242 Benefits Provided Normal Retirement: Cost-of-Living Adjustment: Disability Benefit: Pre-Retirement Death Benefit: Benefit: A maximum of: a.) 65% of salary attached to the rank held by Member on last day of service, and; b.) The monthly retirement pension that the Member is entitled to receive if he or she retired immediately. For non-service connected disabilities, a benefit of 50% of salary attached to rank held by Member on last day of service. Disabled Retirees: An annual increase equal to 3.00% per year of the original benefit amount beginning at age 60. Those that become disabled prior to age 60 receive an increase of 3.00% of the original benefit amount for each year since benefit commencement upon reaching age 60. Tier 1: Retirees: An annual increase equal to 3.00% per year after age 55. Those that retire prior to age 55 receive an increase of 1/12 of 3.00% for each full month since benefit commencement upon reaching age 55. Service Incurred: 100% of salary attached to rank held by Member on last day of service. Non-Service Incurred: A maximum of: a.) 54% of salary attached to the rank held by Member on last day of service, and; b.) The monthly retirement pension earned by the deceased Member at the time of death, regardless of whether death occurs before or after age 50. NOTES TO THE FINANCIAL STATEMENTS (For the Year Ended December 31, 2014) The Plan provides retirement, termination, disability and death benefits. Date: Tier 1: Age 50 and 20 years of Credited Service. Tier 2: Age 55 with 10 years of service. Benefit: Tier 1: 50% of annual salary attached to rank on last day of service plus 2.50% of annual salary for each year of service over 20 years, up to a maximum of 75% of salary. The minimum monthly benefit is $1,159.27 per month. Tier 2: 2.50% per year of service times the average salary for the eight consecutive years prior to retirement times the number of years of service. The maximum benefit is 75% of average salary. The Plan is established and administered as prescribed by “Article 4. Firefighters’ Pension Fund – Municipalities 500,000 and Under” of the Illinois Pension Code. The Board consists of two members appointed by the City, two active Members of the Fire Department elected by the Membership and one retired Member of the Fire Department elected by the Membership. Eligibility: Total and permanent as determined by the Board of Trustees. Seven years of service required for non-service connected disability. Tier 2: An annual increase each January 1 equal to 3.00% per year or one-half of the annual unadjusted percentage increase in the consumer price index-u for the 12 months ending with the September preceding each November 1, whichever is less, of the original pension after the attainment of age 60 or first anniversary of pension start date whichever is later. 40238 of 481 The following schedule applies:Service % of Salary 10 15.0% 11 17.6% 12 20.4% 13 23.4% 14 26.6% 15 30.0% 16 33.6% 17 37.4% 18 41.4% 19 45.6% Contributions Vesting (Termination): 10 or more years: Either the termination benefit, payable upon reaching age 60, provided contributions are not withdrawn, or a refund of member contributions. The termination benefit is based on the monthly salary attached to the Member’s rank at separation from service. Less than 10 years: Refund of Member Contributions. City: Remaining amount necessary for payment of Normal (current year’s) Cost and amortization of the accrued past service liability by December 31, 2040. Employee: 9.455% of Salary, including longevity, but excluding overtime pay, holiday pay, bonus pay, merit pay or other cash benefit. Additional 1% of salary if combined service credit option is selected. 41239 of 481 Net Pension Liability The Sponsor's net pension liability was measured as of December 31, 2014. The total pension liability used to calculate the net pension liability was determined as of that date. Actuarial Assumptions: Inflation 2.50% Salary Increases Graded by age from 7.69% to 3.62% at age 55 and later Investment Rate of Return 6.75% The long-term expected rate of return on pension plan investments was determined using a building-block method in which best-estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expenses and inflation) are developed for each major asset class. These ranges are combined to produce the long term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. Best estimates of arithmetic real rates of return for each major asset class included in the pension plan's target asset allocation as of December, 31 2014 are summarized in the following table: Asset Class Target Allocation Long Term Expected Real Rate of Return Cash 1.0%0.50% US Fixed Income 40.3%2.10% High Yield 1.5%5.90% US Large Cap Growth Equity 14.1%7.50% US Large Cap Value Equity 12.2%7.10% US Mid Cap Growth Equity 3.4%8.60% US Mid Cap Value Equity 3.4%7.90% US Small Cap Growth Equity 2.7%9.50% US Small Cap Value Equity 2.7%8.60% Europe Equity 5.3%7.60% Japan Equity 0.7%7.10% Emerging Market Equity 0.6%9.40% Real Estate 2.1%6.80% Infrastructure 3.3%5.90% Hedged Strategies 6.8%3.50% Total 100% RP-2000 Combined Healthy Mortality Table with a Blue Collar Adjustment. Disabled mortality: RP-2000 Disabled Mortality Table . Mortality The total pension liability was determined by an actuarial valuation as of January 1, 2014 updated to December 31, 2014 using the following actuarial assumptions. 42240 of 481 Discount Rate: The discount rate used to measure the total pension liability was 6.75 percent. The projection of cash flows used to determine the discount rate assumed that plan member contributions will be made at the current contribution rate and that sponsor contributions will be made at rates equal to the difference between actuarially determined contribution rates and the member rate. Based on those assumptions, the pension plan's fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. 43241 of 481 Total Pension Liability Plan Fiduciary Net Position Net Pension Liability (a)(b)(a)-(b) Balances at December 31, 2013 $ 140,667,430 $ 65,024,941 $ 75,642,489 Changes for a Year: Service Cost 2,326,092 2,326,092 Interest 9,391,253 9,391,253 Differences Between Expected and Actual Experience - - Changes of Assumptions - - Changes of Benefit Terms - - Contributions - Employer 6,527,697 (6,527,697) Contributions - Employee 919,874 (919,874) Contributions - Buy Back - - - Net Investment Income 3,549,131 (3,549,131) Benefit Payments, Including Refunds of Employee Contributions (7,727,683) (7,727,683) - Administrative Expense (52,248) 52,248 Other Changes - - - New Changes 3,989,662 3,216,771 772,891 Balances at December 31, 2014 $ 144,657,092 $ 68,241,712 $ 76,415,380 Sensitivity of the net pension liability to changes in the discount rate. 1% Decrease Current Discount Rate 1% Increase 5.75%6.75%7.75% Sponsor's Net Pension Liability 94,105,898$ 76,415,380$ 61,640,923$ Pension plan fiduciary net position. Detailed information about the pension plan's fiduciary net position is available in a separately issued Plan financial report. Increase (Decrease) CHANGES IN NET PENSION LIABILITY 44242 of 481 For the year ended December 31, 2015 the Sponsor will recognize a pension expense of $6,637,520. On December 31, 2015 the Sponsor reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Deferred Outflows of Resources Deferred Inflows of Resources Differences Between Expected and Actual Experience - - Changes of Assumptions - - Net Difference Between Projected and Actual Earnings on Pension Plan Investments 663,068 - Total 663,068$ -$ Amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense as follows: OUTFLOW INFLOW Year ended September 30: 2016 -$ -$ 165,767$ 165,767$ 2017 -$ -$ 165,767$ 165,767$ 2018 -$ -$ 165,767$ 165,767$ 2019 -$ -$ 165,767$ 165,766$ 2020 -$ -$ -$ -$ Thereafter -$ -$ -$ -$ PENSION EXPENSE AND DEFERRED OUTFLOWS OF RESOURCES AND DEFERRED INFLOWS OF RESOURCES RELATED TO PENSIONS 45243 of 481 12/31/2014 01/00/1900 Total Pension Liability Service Cost 2,326,092 - Interest 9,391,253 - Changes of Benefit Terms - - Differences Between Expected and Actual Experience - - Changes of Assumptions - - Contributions - Buy Back - - Benefit Payments, Including Refunds of Employee Contributions (7,727,683) - Net Change in Total Pension Liability 3,989,662 - Total Pension Liability - Beginning 140,667,430 - Total Pension Liability - Ending (a) $ 144,657,092 $ - Plan Fiduciary Net Position Contributions - Employer 6,527,697 - Contributions - Employee 919,874 - Contributions - Buy Back - - Net Investment Income 3,549,131 - Benefit Payments, Including Refunds of Employee Contributions (7,727,683) - Administrative Expense (52,248) - Other - - Net Change in Plan Fiduciary Net Position 3,216,771 - - Plan Fiduciary Net Position - Beginning 65,024,941 - Plan Fiduciary Net Position - Ending (b) $ 68,241,712 $ - Net Pension Liability - Ending (a) - (b)76,415,380$ -$ Plan Fiduciary Net Position as a Percentage of the Total Pension Liability 47.17%#DIV/0! Covered Employee Payroll 9,520,925$ -$ Net Pension Liability as a Percentage of covered Employee Payroll 802.60%#DIV/0! SCHEDULE OF CHANGES IN NET PENSION LIABILITY AND RELATED RATIOS Last 10 Fiscal Years 46244 of 481 12/31/2014 01/00/1900 Actuarially Determined Contribution 5,903,483 - Contributions in Relation to the Actuarially Determined Contributions 6,527,697 - Contribution Deficiency (Excess) $ (624,214) $ - Covered Employee Payroll 9,520,925$ -$ Contributions as a Percentage of Covered Employee Payroll 68.56%#DIV/0! Notes to Schedule Valuation Date:01/01/2014 Methods and assumptions used to determine contribution rates: Funding Method: Investment Return: Salary Increases: Age Increase % 25 4.8611 30 2.9848 35 2.0341 40 1.5239 45 1.3083 50 1.1846 55 1.1220 Payroll Growth: Cost-of-Living Adjustments:It was assumed that the Consumer Price Index - Urban (CPI-U) would increase 2.50% per year. An additional inflation allowance of 2.50% per year is added to the above. 0% 6.75% per annum, compounded annually (net of expenses). Representative values of assumed salary increases are as follows: SCHEDULE OF CONTRIBUTIONS Last 10 Fiscal Years Entry Age Normal Actuarially determined contribution rates are calculated as of January 1, one year prior to the end of the fiscal year in which contributions are reported. 47245 of 481 Actuarial Asset Method: Mortality Active Lives: Mortality Non-Active Lives: Termination: Age Rate of Withdrawal 20 0.0397 25 0.025 30 0.0146 35 0.0079 40 0.0042 45 0.0029 It is assumed that terminated firefighters will not be rehired. Disability Rates:Incidence of disability amongst firefighters eligible for disability benefits: Age Rate 25 0.0009 30 0.0025 35 0.0046 40 0.0065 45 0.0097 50 0.0166 55 0.0314 15% of disabilities amongst active firefighters are assumed to be in the performance of their duty. In a 5-year smoothed market method, the current market value of assets is reduced (increased) for the current year and each of three succeeding years, by a portion of the gain/(loss) in market value during the prior year. Such gain/(loss) is determined as the excess/(deficit) of the current market value of assets over the market value of assets as of the prior year, increased to reflect interest at the actuarial rate and adjusted to reflect contributions and benefit payments during the prior year. The portion of such gain/(loss) by which the current market value of assets is reduced (increased) shall be 80% in the current year, 60% in the first succeeding year, 40% in the second succeeding year and 20% in the third succeeding year. Additionally, in accordance with government accounting standards, the actuarial value of assets is adjusted to remove any contributions receivable on the reporting date. RP-2000 Combined Healthy Mortality Table (male) with blue collar adjustment and with a 200% load for participants under age 50 and 125% for participants age 50 and over. Five percent (5%) of deaths amongst active firefighters are assumed to be in the performance of their duty. RP-2000 Combined Healthy Mortality Table (male) with blue collar adjustment and with a 200% load for participants under age 50 and 125% for participants age 50 and over. Illustrative rates of withdrawal form the plan for reasons other than death or disability are as follows: The actuarial value of assets recognizes future gains and losses based on a 5- year smoothed market method as prescribed by Statue. 48246 of 481 Retirement Rates: Age Rate of Retirement Age 50 0.19 60 51 0.12 61 52 0.04 62 53 0.06 63 54 0.09 64 55 0.12 65 56 0.15 66 57 0.19 67 58 0.22 68 59 0.25 69 Marital Status:85% of Firefighters are assumed to be married. Spouse's Age:Wives are assumed to be 3 years older than their husbands. 0.84 0.92 1.00 0.44 0.52 0.60 0.68 0.76 Retirement are assumed to occur between the ages of 50 and 69 in accordance with the following table: Rate of Retirement 0.28 0.36 49247 of 481 Net Pension Liability Deferred Inflows Deferred Outflows Pension Expense Beginning balance $ 75,642,489 $ - $ 6,527,697 Total pension liability factors: Service cost 2,326,092 2,326,092 Interest 9,391,253 9,391,253 Changes in Benefit terms - - Contributions - Buy back - - Differences between expected and actual experience with regard to economic or demographic assumptions - - - Current year amortization - - - Changes in assumptions about future economic or demographic factors or other inputs - - - Current year amortization - - - Benefit payments (7,727,683) (7,727,683) Net change 3,989,662 - - 3,989,662 Plan fiduciary net position: Contributions - Employer 6,527,697 (6,527,697) Contributions - Employee 919,874 (919,874) Contributions - Buy back - - Net investment income 4,377,966 (4,377,966) Difference between projected and actual earnings on pension plan investments (828,835) - 828,835 Current year amortization - (165,767) 165,767 Benefit payments (7,727,683) 7,727,683 Administrative expenses (52,248) 52,248 Other - - Net change 3,216,771 - (5,864,629) 2,647,858 Ending Balance $ 76,415,380 $ - $ 663,068 $ 6,637,520 COMPONENTS OF PENSION EXPENSE FISCAL YEAR DECEMBER 31, 2015 50248 of 481 For City Council meeting of October 12, 2015 Item A6 Resolution 75-R-15, IGA with MWRD for Participation in the Rain Barrel Program. For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Kumar Jensen, Sustainability Fellow Subject: Resolution 75-R-15 , Authorizing an Intergovernmental Agreement with the Metropolitan Water Reclamation District for Participation in the Rain Barrel Program Date: September 28, 2015 Recommended Action: Staff recommends City Council adoption of Resolution 75-R-15 authorizing the City Manager to execute an Intergovernmental Agreement (IGA) with the Metropolitan Water Reclamation District for Participation in the Rain Barrels Program. Funding Source: The Metropolitan Water Reclamation District (MWRD) does not charge for participation in the program or for the order and delivery of rain barrels. The Office of Sustainability will oversee the implementation of this agreement and the program it will establish. Summary: Rain barrels provide numerous benefits to residents and the City as a whole. Rain barrels reduce the amount of water that households consume by allowing them to capture rain water and use that captured rain water to water yards, plants and gardens. Rain barrels also decrease the amount of rain water that is turned into runoff from roofs during large rain events. Often times these large rain events overwhelm storm sewers resulting in flooding. Rain barrels are another way to lessen the load on storm sewers during large storm events. On April 17, 2014 the MWRD’s Board of Commissioner’s adopted the Rain Barrel Program as a program to reduce the amount of storm water from rain events that makes its way to storm sewers. The program is open to the District’s 129 municipalities, including Evanston. The initial program requirements made it very difficult for Evanston homeowners to be eligible for participation because it required homeowners to disconnect their downspouts from the storm sewer. Chapter 5 of the Plumbing Code Memorandum 249 of 481 section 4-5-3 (N) requires roof drains (downspouts) for buildings in R1, R2 and R3 be disconnected from the combined sewer. On May 21, 2015, the District’s Board of Commissioners adopted amendments to the Rain Barrel Program which greatly simplified and expanded the number of communities that could participate, including Evanston. Resolution 75-R-15 contains the amended IGA. An approved agreement would allow Evanston residents to request up to four (4) rain barrels from the MWRD via the City of Evanston. Rain barrels and their delivery would be provided at no cost to the City or the requesting residents. Program Details: The program is open to residential property owners (multi-unit buildings included). Commercial entities do not qualify for free rain barrels but are welcome to purchase rain barrels through the MWRD website. In order to request rain barrels, property owners will have to complete a short form (see Attachment C of the IGA). This form will be available in print version at City’s community centers as well as electronically on the City’s website. City staff will compile order forms weekly and submit them to the MWRD program contact. Property owners will have the option of choosing between Terra Cotta, Blue, Black or Gray rain barrels. All rain barrels, regardless of color, are 55 gallons and come with basic connection hardware. In order for proper delivery of rain barrels and for a post- delivery inspection recipients of rain barrels must consent to providing temporary property access to the MWRD (or their delivery contractor) and the City of Evanston. MWRD (or their delivery contractor) will use the access to make a one time delivery of the rain barrels. The City of Evanston and an MWRD official may conduct annual onsite inspections of delivered rain barrels upon reasonable notice to homeowner(s). Recipients of MWRD provided rain barrels will receive instruction packets on how to install rain barrels (Exhibit 2). Additionally, staff have developed a water conservation oriented webpage on the City’s website (www.cityofevanston.org/rain barrels) that includes additional water conservation information and tips. The webpage includes information related to how to weatherize rain barrels for freezing temperatures. Staff have also developed outreach material for print as well as electronic news stories that will be included in e-news as well as being available for Ward newsletters if desired. Staff has received many inquiries from Evanston organizations and community members who are eager to participate in the program. Attachments: Resolution 75-R-15 250 of 481 7/15/2015 75-R-15 A RESOLUTION Authorizing the City Manager to Execute an Intergovernmental Agreement with the Metropolitan Water Reclamation District for Participation in the Rain Barrel Program NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign the Intergovernmental Agreement (the “Agreement”) by and between the City and the Metropolitan Water Reclamation District of Greater Chicago for the distribution of rain barrels to residents of the City of Evanston (“Program”). The Agreement is attached hereto as Exhibit A and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of said Agreement that he deems to be in the best interests of the City. SECTION 3: This resolution shall be in full force and effect from and after its passage and approval, in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 251 of 481 75-R-15 - 2 - EXHIBIT A INTERGOVERNMENTAL AGREEMENT 252 of 481 INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE CITY OF EVANSTON AND THE METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO FOR THE DISTRIBUTION OF RAIN BARRELS THIS INTERGOVERNMENTAL AGREEMENT (hereinafter the “Agreement”) entered into, by and between the Metropolitan Water Reclamation District of Greater Chicago, a unit of local government and body corporate and politic, organized and existing under the laws of the State of Illinois (hereinafter the “District”) and the City of Evanston, a municipal corporation and home rule unit of government organized and existing under Article VII, Section 6 of the 1970 Constitution of the State of Illinois (hereinafter the “City”). WITNESSETH: WHEREAS, on November 17, 2004, the Illinois General Assembly passed Public Act 093-1049 (hereinafter the “Act”); and WHEREAS, the Act declares that stormwater management in Cook County shall be under the general supervision of the District; and WHEREAS, the Act, as amended, specifically authorizes the District to plan, implement, and finance regional and local activities relating to stormwater management in Cook County; and WHEREAS, one component of the District’s stormwater management program includes green infrastructure, which hereinafter shall mean the range of stormwater control measures that use plant/soil systems, permeable pavement, stormwater harvest and reuse, or native landscaping to store, infiltrate, and/or evapotranspirate stormwater and reduce flows to the sewer systems or to surface waters as more fully set forth at 415 ILCS 56/5; and WHEREAS, the District has committed to developing an enhanced rain barrel distribution program (“Rain Barrel Program”), in conformance with Appendix E, Section II(A) of a certain consent decree entered into in United States, et al., v. Metropolitan Water Reclamation District of Greater Chicago, Case No. 1:11-cv-08859 (N.D. Ill. 2014)(“Consent Decree”), and the District’s formal commitment herein is intended to satisfy that obligation; and WHEREAS, on April 17, 2014, the District’s Board of Commissioners adopted a Rain Barrel Program Policy (“Rain Barrel Program”) that is intended to satisfy certain requirements of the Consent Decree, and as part of the Policy, the District intends to develop a Municipal Distribution Network of its Rain Barrel Program as further set forth herein; and WHEREAS, on May 21, 2015, the District’s Board of Commissioners adopted amendments to its Rain Barrel Program designed to encourage greater participation and distribution of rain barrels; and 253 of 481 2 WHEREAS, under the Rain Barrel Program, the District shall provide rain barrels designed to capture and use rain water to residences throughout its service area; and WHEREAS, the distribution of rain barrels through the Rain Barrel Program may be approached more effectively, economically, and comprehensively, with the City, and the District cooperating and using their joint efforts and resources; and WHEREAS, the City is located, wholly or partly, within the boundaries of Cook County; and WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., and Section 10 of Article VII of the Illinois Constitution, allow and encourage intergovernmental cooperation; and WHEREAS, on May 21, 2015, the District’s Board of Commissioners authorized the District to enter into an intergovernmental agreement, in substantially the same form as this intergovernmental agreement, with units of local government throughout the Dist rict’s service area; and WHEREAS, on _____________, 2015, the Evanston City Council authorized the City to enter into an intergovernmental agreement with the District; and NOW THEREFORE, in consideration of the matters set forth, the mutual covenants and agreements contained in this agreement and, for other good and valuable consideration, the City and District hereby agree as follows: ARTICLE 1. INCORPORATION OF RECITALS The recitals set forth above are incorporated herein by reference and made a part hereof. ARTICLE 2. SCOPE OF WORK 1. The scope of this Agreement will include the District providing rain barrels, connection hardware and delivery at no cost, to the homes of residents in the City (hereinafter the “Project”), as more fully set forth in Exhibit 1. 2. The District is expressly and intentionally not providing any assistance for the installation and operation of the rain barrel other than an instruction pamphlet, in a form substantially similar to the one attached hereto as Exhibit 2. 3. In order for the City to be eligible to participate in this Rain Barrel Program, on behalf of its residents, the City agrees to perform the following requirements: a. place all rain barrel orders on behalf of residents using a form provided by the District; and 254 of 481 3 b. obtain informed written consent from each resident receiving rain barrels allowing and agreeing to the District’s limited access to their property solely for the purpose of delivering the rain barrel(s); and c. within one year of the date of this Agreement, the Municipality shall report back to the District with the number of rain barrels distributed, and cooperate with the District in the conducting of a post installation survey. The documents setting forth an explanation of the Rain Barrel Program and needing to be signed by the City and its residents, prior to free rain barrels being distributed, are attached hereto as Exhibit 1. In order to encourage as wide a distribution of rain barrels as possible, the maximum number of rain barrels to be distributed per home is four. 4. The City shall return to the District all rain barrels that were delivered by the District in connection with the Rain Barrel Program but for any reason whatsoever were not installed or were subsequently disconnected from a resident’s home. ARTICLE 3. PERMITS AND FEES 1. Federal, State, and County Requirements. In the event any federal, state or local permits are required, the City shall obtain all such permits required by law in connection with the Rain Barrel Program, and shall assume any costs in procuring said permits. Additionally, the City shall obtain all consents and approvals required by federal, state, and/or county regulations in connection with the Rain Barrel program, and shall assume any costs incurred in procuring all such consents and approvals. 2. Maintenance. The City shall obtain any and all permits necessary for the performance of any maintenance work associated with the improvements in connection with the Rain Barrel Program, and in accordance with Article 5 of this Agreement. ARTICLE 4. INSPECTION AND MAINTENANCE The District shall have the right (including any necessary right of access) in conjunction with the City to conduct a joint annual inspection of the installed rain barrels upon reasonable notice to the City and the homeowner(s). ARTICLE 5. EFFECTIVE DATE This Agreement becomes effective on the date that the last signature is affixed hereto. 255 of 481 4 ARTICLE 6. DURATION Subject to the terms and conditions of Article 2 and Article 10, Section 4, this Agreement shall remain in full force and effect for perpetuity. ARTICLE 7. NON-ASSIGNMENT Neither party may assign its rights or obligations hereunder without the written consent of the other party. ARTICLE 8. WAIVER OF PERSONAL LIABILITY No official, employee, or agent of either party to this Agreement shall be charged personally by the other party with any liability or expenses of defense incurred as a result of the exercise of any rights, privileges, or authority granted herein, nor shall he or she be held personally liable under any term or provision of this Agreement, or because of a party’s execution or attempted execution of this Agreement, or because of any breach of this Agreement. ARTICLE 9. INDEMNIFICATION The City shall defend, indemnify, and hold harmless the District, its Commissioners, officers, employees, and other agents (“District Party”) from liabilities of every kind, including losses, damages and reasonable costs, payments and expenses (such as, but not limited to, court costs and reasonable attorneys’ fees and disbursements), claims, demands, actions, suits, proceedings, judgments or settlements, any or all of which are asserted by any individual, private entity, or public entity against the District Party and arise out of or are in any way related to: (1) the distribution, installation and use of rain barrels through the Rain Barrel Program within the corporate limit of the City within Cook County; or (2) the exercise of any right, privilege, or authority granted to the City under this Agreement. ARTICLE 10. REPRESENTATIONS OF THE CITY The City covenants, represents, and warrants as follows: 1. By submitting an application on behalf of its residents for rain barrel(s), the City represents that it has the full authority and permission from the homeowner(s) and that such permission includes: a. the right of the District, or its vendor, to deliver the rain barrel(s) to the individual homeowner, including but not necessarily limited to reasonable access to the homeowner’s real property for purposes of delivering the rain barrel(s); and b. that the City and the District may access the homeowner’s property to conduct a joint annual inspection of the installed rain barrels upon reasonable notice to the recipient of the rain barrel(s). 256 of 481 5 2. The individuals signing this Agreement and all other documents executed on behalf of the City are duly authorized to sign same on behalf of and to bind the City; 3. The execution and delivery of this Agreement, consummation of the transactions provided for herein, and the fulfillment of the terms hereof will not result in any breach of any of the terms or provisions of or constitute a default under any agreement of the City or any instrument to which the City is bound or any judgment, decree, or order of any court or governmental body or any applicable law, rule, or regulation; and 4. The City acknowledges and accepts that the Rain Barrel Program being offered by the District is a voluntary program, wherein the City residents are receiving complimentary rain barrels and as such, the District may discontinue the Rain Barrel Program at any time, without notice and without obligation to provide any additional rain barrels. ARTICLE 11. REPRESENTATIONS OF THE DISTRICT The District covenants, represents, and warrants as follows: 1. The District has full authority to execute, deliver, and perform or cause to be performed this Agreement; 2. The individuals signing this Agreement and all other documents executed on behalf of the District are duly authorized to sign same on behalf of and to bind the District; and 3. The execution and delivery of this Agreement, consummation of the transactions provided for herein, and the fulfillment of the terms hereof will not result in any breach of any of the terms or provisions of or constitute a default under any agreement of the District or any instrument to which the District is bound or any judgment, decree, or order of any court or governmental body or any applicable law, rule, or regulation. ARTICLE 12. DISCLAIMERS This Agreement is not intended, nor shall it be construed, to confer any rights, privileges, or authority not permitted by Illinois law. Nothing in this Agreement shall be construed to establish a contractual relationship between the District and any party other than the City. ARTICLE 13. WAIVERS Whenever a party to this Agreement by proper authority waives the other party’s performance in any respect or waives a requirement or condition to performance, the waiver so granted, whether express or implied, shall only apply to the particular instance and shall not be 257 of 481 6 deemed a waiver for subsequent instances of the performance, requirement, or condition. No such waiver shall be construed as a modification of this Agreement regardless of the number of times the performance, requirement, or condition may have been waived. ARTICLE 14. SEVERABILITY If any provision of this Agreement is held to be invalid, illegal, or unenforceable, such invalidity, illegality, or unenforceability will not affect any other provisions of this Agreement, and this Agreement will be construed as if such invalid, illegal, or unenforceable provision has never been contained herein. The remaining provisions will remain in full force and will not be affected by the invalid, illegal, or unenforceable provision or by its severance. In lieu of such illegal, invalid, or unenforceable provision, there will be added automatically as part of this Agreement a provision as similar in its terms to such illegal, invalid, or unenforceable provision as may be possible and be legal, valid, and enforceable. ARTICLE 15. DEEMED INCLUSION Provisions required (as of the effective date) by law, ordinances, rules, regulations, or executive orders to be inserted in this Agreement are deemed inserted in this Agreement whether or not they appear in this Agreement or, upon application by either party, this Agreement will be amended to make the insertions. However, in no event will the failure to insert such provisions before or after this Agreement is signed prevent its enforcement. ARTICLE 16. ENTIRE AGREEMENT This Agreement, and any exhibits or riders attached hereto, shall constitute the entire agreement between the parties. No other warranties, inducements, considerations, promises, or interpretations shall be implied or impressed upon this Agreement that are not expressly set forth herein. ARTICLE 17. AMENDMENTS This Agreement shall not be amended unless it is done so in writing and signed by the authorized representatives of both parties. ARTICLE 18. REFERENCES TO DOCUMENTS All references in this Agreement to any exhibit or document shall be deemed to include all supplements and/or authorized amendments to any such exhibits or documents to which both parties hereto are privy. ARTICLE 19. JUDICIAL AND ADMINISTRATIVE REMEDIES The parties agree that this Agreement and any subsequent Amendment shall be governed by, and construed and enforced in accordance with, the laws of the State of Illinois in all respects, including matters of construction, validity, and performance. The parties further agree 258 of 481 7 that the proper venue to resolve any dispute which may arise out of this Agreement is the appropriate Court of competent jurisdiction located in Cook County, Illinois. This Agreement shall not be construed against a party by reason of who prepared it. Each party agrees to provide a certified copy of the ordinance, bylaw, or other authority to evidence the reasonable satisfaction of the other party that the person signing this Agreement for such party is authorized to do so and that this Agreement is a valid and binding obligation of such party. The parties agree that this Agreement may be executed in quadruplicate. The rights and remedies of the District or the City shall be cumulative, and election by the District or the City of any single remedy shall not constitute a waiver of any other remedy that such party may pursue under this Agreement. ARTICLE 20. NOTICES Unless otherwise stated in this Agreement, any and all notices given in connection with this Agreement shall be deemed adequately given only if in writing and addressed to the party for whom such notices are intended at the address set forth below. All notices shall be sent by personal delivery, UPS, Fed Ex or other overnight messenger service, first class registered or certified mail, postage prepaid, return receipt requested, or by facsimile. A written notice shall be deemed to have been given to the recipient party on the earlier of (a) the date it is hand- delivered to the address required by this Agreement; (b) with respect to notices sent by mail, two days (excluding Sundays and federal holidays) following the date it is properly addressed and placed in the U.S. Mail, with proper postage prepaid; or (c) with respect to notices sent by facsimile, on the date sent, if sent to the facsimile number(s) set forth below and upon proof of delivery as evidenced by the sending fax machine. The name of this Agreement i.e., INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE CITY OF EVANSTON AND THE METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO FOR THE DISTRIBUTION OF RAIN BARRELS must be prominently featured in the heading of all notices sent hereunder. Any and all notices referred to in this Agreement, or that either party desires to give to the other, shall be addressed as set forth in Article 20, unless otherwise specified and agreed to by the parties: ARTICLE 21. REPRESENTATIVES Immediately upon execution of this Agreement, the following individuals will represent the parties as a primary contact and receipt of notice in all matters under this Agreement: 259 of 481 8 For the District For the City Director of Maintenance & Operations City Manager Metropolitan Water Reclamation District City of Evanston 100 East Erie Street 2100 Ridge Avenue Chicago, Illinois 60611 Evanston, Illinois 60201 Phone: (312) 751-7905 Phone: (847) 866-2936 FAX: (312) 751-5681 FAX: (847) 448-8083 Each party agrees to promptly notify the other party of any change in its designated representative, which notice shall include the name, address, telephone number and fax number of the representative for such party for the purpose hereof. IN WITNESS WHEREOF, the Metropolitan Water Reclamation District of Greater Chicago and the City of Evanston, the parties hereto, have each caused this Agreement to be executed in quadruplicate by their duly authorized officers, duly attested and their seals hereunto affixed. CITY OF EVANSTON BY: ________________________________ Wally Bobkiewicz, City Manager DATE:______________________________ ATTEST: _______________________________________ Rodney Greene, City Clerk DATE:_________________________________ 260 of 481 9 METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO _____________________________________________ Chairman of the Committee on Finance Date _____________________________________________ Executive Director Date ATTEST: _____________________________________________ Clerk Date APPROVED AS TO OPERATIONS, AND TECHNICAL MATTERS: _____________________________________________ Assistant Director of Maintenance & Operations Date _____________________________________________ Director of Maintenance & Operations Date APPROVED AS TO FORM AND LEGALITY: _____________________________________________ Head Assistant Attorney Date _____________________________________________ General Counsel Date 261 of 481 EXHIBIT 1 262 of 481 Metropolitan Water Reclamation District of Greater Chicago Rain Barrel Program A component of the District’s Green Infrastructure Program I. PROGRAM DESCRIPTION Rain Barrels are a form of green infrastructure that are designed to capture and reuse rain water. The largest benefit of rain barrel use is achieved by disconnecting the roof runoff from the system and installing rain barrels to reuse water. Roofs comprise 41% of the impervious surface in Cook County. Many of these surfaces are directly connected to the public drainage system. The goal of the Metropolitan Water Reclamation District of Greater Chicago's (District's) Rain Barrel Program is removing the direct load from entering the sewer system, reducing basement backups, and reducing combined sewer overflow volume, overland flooding, and infiltration and inflow. The District believes the value of keeping water out of the system will benefit the community. The District's Rain Barrel Program will utilize three distribution networks throughout its service-delivery area to distribute and promote the use of rain barrels. These networks are described in Section II. Each rain barrel distributed will display a specially-designed label that summarizes the environmental benefits of using rain barrels (see Attachment A). II. DISTRIBUTION NETWORKS The three networks that will be utilized to distribute rain barrels are: municipalities, community groups/non-governmental organizations and campus- type facilities. A. Municipalities Cook County has 129 communities within the District's service area. Each community will be encouraged to adopt the Rain Barrel Program as its own. This program is contingent on funding approval by the Board of Commissioners on an annual basis. Until otherwise indicated, the Program will provide free rain barrels to residents who live in the District’s service area. Municipalities are required to enroll in this free program via an Intergovernmental Agreement (IGA). Once an IGA is signed, municipalities may order rain barrels, connection hardware, and delivery for their residents from the District’s vendor at no cost to the municipality. The District will cover the cost of the rain barrels, the connection hardware and home delivery as the District has a contract with a vendor in place; the vendor will furnish and deliver rain barrels, and municipal partners will be 263 of 481 2 provided with an email address and telephone number that can be used to order the rain barrels for delivery to residents. Distribution will be limited to a maximum of four rain barrels per home. The District will provide the following templates for municipalities to use:  Sample letter and rain barrel reservation form – The letter and form can be adapted and mailed to residents; the form is designed to collect the information needed to place an order on the resident’s behalf.  Sample brochure that can incorporate your logo – Upon request, the District will provide municipalities with a supply of brochures imprinted with their municipal logo.  Generic press release – The language in this generic press release can be used in newsletters, on websites or submitted to local publications. B. Community Groups/Non-Governmental Organizations Cook County has many community groups and non-governmental organizations (NGOs) that work to educate residents about stormwater management, green infrastructure and environmental improvement. Community groups and NGOs will have access to the District's rain barrel program. To enroll in this free program, they will be asked to sign a Memorandum of Understanding (MOU). Once the MOU is signed, the community group/NGO may order rain barrels, connection hardware, and delivery for their constituents from the District at no cost to the community group/NGO. In order to participate, the community group or NGO must:  Submit a plan to the District describing the utilization of rain barrels;  Provide detailed ordering information to the District ;  Periodically ensure proper installation of rain barrels;  Ensure proper education, care and maintenance of the rain barrels;  Provide a follow-up report on rain barrel distribution. The report should include the following information: o email addresses of constituents receiving the rain barrel(s) o street addresses where rain barrels were installed o number of rain barrels installed, with a maximum of four rain barrels per home or location o a brief report of project successes and/or lessons learned in implementing the project. C. Campus-Type Facilities Campus-type facilities include: schools, municipal properties (i.e. town halls, libraries, park district facilities, fire and police stations, garage/outbuilding), churches, 264 of 481 3 community centers, senior centers, hospitals and clinics. The District will provide free rain barrels to any such facility committed to be a community partner and good steward of stormwater. The facility representative should contact the District regarding execution of a template IGA or MOU and to complete an appropriate application which shall include at a minimum:  Size of campus  Number of rain barrels requested  Percent of downspouts intercepted  Any other additional stormwater controls implemented on the site After the rain barrels have been delivered and installed, the facility representative should submit a post-implementation plan or "As-Built" document that provides at minimum: o addresses and locations where rain barrels were installed o number of rain barrels installed o a brief report of project successes and/or lessons learned in implementing the project. III. MARKETING AND PROMOTION In addition to providing technical assistance to residents, municipalities, community groups/non-governmental organizations and campus-type facilities on the proper use of rain barrels, a combination of tools will be provided by the District’s Office of Public Affairs to promote and market rain barrels to the distribution networks. The tools include the District website, community outreach, public service announcements, email campaigns, press releases, promotion on social media, a rain barrel installation video and distribution of brochures. Templates for applying for free rain barrels will be provided. In addition, the District can provide materials that utilize logos from the municipalities, community groups/non- governmental organizations and campus-type facilities for program purposes. The District will assign a District liaison to interested municipalities, community groups/non-governmental organizations and campus-type facilities. The liaison can provide assistance and direction during program implementation. District Commissioners will also play a role in the marketing and promotion of the Rain Barrel Program. Commissioners may use and distribute rain barrels at community events as a means of educating and informing the public about the importance of green infrastructure, promoting the District's Rain Barrel Program, and instructing on proper installation. Upon request of each rain barrel for such events, Commissioners will provide the date, location, and purpose of the event for which the rain barrel(s) is/are being used, acknowledging by signature that the use and distribution is in compliance with the District's Ethics Ordinance policy on political activity. 265 of 481 4 IV. PROGRAM PERFORMANCE The District’s Maintenance and Operations Department will continue to administer the Rain Barrel Program in cooperation with Engineering and Public Affairs. An assigned resident engineer will administer the rain barrel contract, coordinate deliveries, and document distribution for reporting purposes. The resident engineer will collect the addresses and number of rain barrels delivered and installed. The Office of Public Affairs will document marketing, community outreach and technical assistance and submit this information to the resident engineer for inclusion in an annual report. V. LABEL A label will be affixed to every rain barrel distributed (see Attachment A). The label summarizes the environmental benefits of using rain barrels and green infrastructure. VI. FORMS Draft forms pertaining to this program are attached and will be modified to include information pertaining to the specific participating municipality, community group/non-governmental organization or campus-type facility: 1. Municipal and Community Group/NGO Ordering Instructions - Attachment B 2. Resident Application Form – Attachment C 266 of 481 5 Attachment A 267 of 481 6 Attachment B MWRD Rain Barrel Program Municipal and Community Group/Non- Governmental Organization Ordering Instructions Municipalities and Community Groups/Non-Governmental Organizations in the District’s service area may order free rain barrels for their residents. To qualify for free rain barrels, residents must either live in a municipality that has signed an Intergovernmental Agreement with the District or request them through an organization that has signed a Memorandum of Understanding with the District. If the resident meets the above criteria, then the municipality or community group/non- governmental organization may call 815-735-9583 or email sales@upcycle-products.com to order rain barrels*; please write MWRD Rain Barrel Program in the subject line. The following resident information will be required for delivery: Name __________________________________________________________ Address ________________________________________________________ Phone number __________________________________________________ Email address ___________________________________________________ Number of rain barrels ___________________________________________ Color requested (indicate #) ___Terra Cotta ___ Blue ___ Black ____Gray Desired delivery days/times ________________________________________ *A maximum of four rain barrels may be ordered per location. Bulk deliveries will continue to be made to organizations and agencies wishing to purchase rain barrels at cost from the District. Need more information? Visit www.mwrd.org or call (312) 751-6633. 268 of 481 7 Attachment C Free Rain Barrel Program Municipal Application Form for Residents We are pleased to offer free rain barrels to our residents. Please complete the information needed for delivery. Resident’s information: Name: __________________________________________________ (Please print) Home address: ____________________________________________ Phone number: _____________________________ Email address: _____________________________ Number of rain barrels requested: ______________ Rain Barrel Color (indicate #):___Terra Cotta ___ Blue ___ Black____Gray Desired delivery days/times: _________________________________ 269 of 481 EXHIBIT 2 270 of 481 271 of 481 You can use rain barrel water to wash your car, water your lawn, or clean work boots and tools. Rain barrel water is naturally free of chlorine, lime, and calcium, and some gardeners swear their plants prefer it. Rain barrel water is runoff from your roof, so do not drink it or use it for bathing! Disconnect your rain barrel if you need to use a moss killer on your roof. Wait for a few rainy days before reconnecting your rain barrel to allow the moss killer to rinse away. Do not use rain barrel water on plants if your home has a copper roof or gutters. Oh No, Overflow! Don’t worry, your rain barrel is meant to overflow once it is full. Overflow water will spill from the opening on the top and the overflow fitting. Connect a hose to the overflow fitting to direct the water away from your house. You can also connect a second rain barrel to the first one using the included connecting hose and double the amount of water captured before it overflows. Check on your rain barrel when it is raining to make sure the overflow is not causing flooding or flowing into your neighbor’s property. If your rain barrel is properly installed on a pervious surface, overflow water should be absorbed into the ground. If you see water pooling on your prop- erty, consider installing a rain garden, which is a type of landscaping designed to absorb water. Regular Maintenance Regularly check your gutters, downspouts, rain barrel water intake screen, rain barrel mosquito screen and rain barrel spigot for leaks, obstructions or debris. Also, confirm that the lid is secure so children and animals can- not fall into the rain barrel. Winterizing Drain your rain barrel before temperatures drop below freezing and keep the spigot open in the winter so water does not accumulate and freeze. You can also turn it upside down or bring it inside to en- sure no water accumulates in the barrel. Preventing Mosquitoes Your rain barrel comes with a mosquito-proof screen under the lid. When the mosquito netting is intact, and there are no leaks where mosquitoes can enter the barrel, your rain barrel should be mosquito-free. Remove accumulated water from the top of the barrel every 3-4 days during the rainy season. Mosquitoes need at least 4 days of standing water to develop larvae. If you believe mosquitoes may be breeding in your rain barrel, empty it completely and let it dry out to kill all mosquitoes. Maintaining and Using Your Rain Barrel Disclaimer: With proper installation, maintenance and use, your rain barrel should function properly. The Metropolitan Water Reclamation District of Greater Chicago assumes no liability for the installation, maintenance or use of your rain barrel. We are not responsible for any rain barrel malfunction; property damage or injury associated with your rain barrel malfunction; property damage or injury associated with your rain barrel, its accessories or contents. Metropolitan Water Reclamation District of Greater Chicago If you want to customize the appearance of your rain barrel, you can Paint Your Rain Barrel Follow these steps to paint your rain barrel: 1. Wash it thoroughly with soapy water to remove any dust or dirt. 2. Once the barrel is dry, apply a plastic primer designed to adhere to polyethylene plas- tic. Follow the instructions for the primer, including safety precautions. Note: Don’t skip this step. Primer is im- portant! Paint will not stick to a rain barrel without primer, and house paint primers will not adhere well to rain barrel plastic. 3. Gently buff the primer surface with fine sandpaper to remove any glossy areas. 4. Paint the barrel with artist’s acrylic paint. Acrylic paint is durable and won’t chip or crack as easily as other paints. 5. Allow several days for the paint to dry completely and apply a clear spray sealant to protect your artwork. Follow the instruc- tions for the spray sealant, including safety precautions. This will protect your work of art from the elements. mwrd.org 272 of 481 For the City Council Meeting of May 10, 2010 Item # For City Council Meeting of October 12, 2015 Item A7 Ordinance 123-O-15: 3-Way Stop at Dewey Avenue and Seward Street For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Sat Nagar, P.E., Assistant Director for Engineering & Infrastructure Rajeev Dahal, Senior Project Manager Subject: Ordinance 123-O-15 Amending the City Code to Establish a 3-Way Stop Control at the Intersection of Dewey Avenue and Seward Street Date: September 29, 2015 Recommended Action: Staff recommends adoption of Ordinance 123-O-15 by which the City Council would amend Section 10-11-5(C), Schedule V(C) of the City Code to establish a 3-Way Stop Control at the intersection of Dewey Avenue and Seward Street. Funding Source: Current inventory materials will be used to fabricate the signs, which will be installed by Public Works staff. Summary: The Engineering & Infrastructure Division has received a petition from residents requesting stop signs on Dewey Avenue and Seward Street through the Neighborhood Traffic Management Program. The residents have expressed concerns regarding cut- through traffic and pedestrian safety. School children use the intersection on their way to and from Dawes and Chute Schools. There are nineteen (19) children that live within one block of the intersection. Observation of the intersection indicates that the installation of stop signs would allow children and other pedestrians to cross the street in a safer manner. Alderman Miller supports this recommendation. Attachment: Ordinance 123-O-15 Memorandum 273 of 481 09/11/2015 123-O-15 AN ORDINANCE Amending Section 10-11-5(C), Schedule V(C) of the Evanston City Code, “Three-Way Stops” (Three-Way Stop at Dewey Avenue and Seward Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 10-11-5(C), Schedule V(C), “Three-Way Stops” of the Evanston City Code, 1979, as amended, is hereby further amended by adding the following: N. & S. and E. traffic at Dewey Avenue and Seward Street SECTION 2: That the findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 3: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: That this Ordinance 123-O-15 shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 5: That if any provision of this Ordinance 123-O-15 or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 123-O-15 that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Ordinance 123-O-15 is severable. 274 of 481 123-O-15 ~2~ Introduced:_________________, 2015 Adopted:___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene City Clerk Approved as to form: ______________________________ Grant Farrar Corporation Counsel 275 of 481 For City Council meeting of October 12, 2015 Item A8 Ordinance 125-O-15: Borrowing from the IEPA Loan Program For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Kristin Rehg, Project Manager Subject: Ordinance 125-O-15, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Date: September 22, 2015 Recommended Action: Staff recommends City Council adoption of Ordinance 125-O-15 authorizing the City to borrow up to $1,100,000 from the Illinois Environmental Protection Agency (IEPA) Water Pollution Control Loan Program for the construction of the Large Diameter Sewer Rehabilitation on the Mulford Street right-of-way extension west of Dodge Avenue, and authorizing the City Manager to execute the loan agreement with the IEPA. Funding Source: This ordinance authorizes the City to borrow up to $1,100,000. The debt service will be paid from the Sewer Fund. A copy of the long-term sewer fund analysis is attached that includes this loan and the debt service for repayment. Background: The City has 7.0 miles of 36-inch diameter and larger sewers that are constructed of brick or clay tile and are greater than 100 years old. The estimated cost to rehabilitate these sewers using a cured-in-place pipe (CIPP) lining process is $14.4 million. The Utilities Department has been successful in obtaining over $4.3 million in IEPA loans since 2012 that have funded the rehabilitation of 2.4 miles of the 7.0 miles of large diameter sewer in need of rehabilitation. Analysis: The work to be performed under this proposed project will rehabilitate approximately 1,924 feet of large diameter sewer main. The sewer mains are located along the Mulford Street right-of-way, west of Dodge Avenue (along the south side of James Park). Memorandum 276 of 481 The IEPA has reviewed and approved the project, as indicated in the attached letter dated May 9, 2013, and has also issued a Categorical Exclusion from a detailed environmental review of the project. The attached approval letter from IEPA indicates a number of additional requirements that need to be met prior to obtaining a loan commitment. Adoption of this ordinance authorizing the City to borrow the funds is one of those requirements. Legislative History: N/A Attachments: Proposed Ordinance 125-O-15 Sewer Fund analysis Project Location Map IEPA project approval letter dated May 9, 2013 277 of 481 9/22/2015 125-O-15 AN ORDINANCE Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Legislative Statement. At the time of passage of this ordinance, the City of Evanston, Cook County, Illinois, (“City”) operates its sewage collection system, including all property, real, personal, or otherwise owned or to be owned by the City or under the control of the City, and used for sewage collection purposes, as well as for any and all further extensions, improvements, and additions to the system; however, expressly excluding property which from time to time is deemed by the City to be no longer useful or necessary to the continued effective and efficient operation of the system or extensions, improvements or additions which are at the time of construction, acquisition and installation expressly excluded from the definition of system hereunder by the City, hereinafter referred to as “System,” and in accordance with the provisions of Section 6(a) of Article VII of the 1970 Constitution of the State of Illinois and 30 ILCS 350/1 et seq., the Local Government Debt Reform Act, hereinafter collectively referred to as the “Act.” The City Council has determined that it is advisable, necessary and in the best interests of public health, safety and welfare to improve the System. Said improvements include the following: 278 of 481 125-O-15 ~2~ Large diameter sewer rehabilitation by installing a cured-in-place pipe line in approximately 1,924 feet of 45-inch to 54-inch diameter combined sewer on the Mulford Street right-of-way extension west of Dodge Avenue. The expected useful life of said rehabilitated sewers is estimated at 100 years. All improvements are to be constructed in accordance with the plans and specifications prepared by the City of Evanston Professional Engineer registered staff. All work herein described shall be referred to as the “Project”. The estimated cost of constructing and installing the Project, including engineering, legal, financial, and other related expenses is one million one hundred thousand dollars ($1,100,000) and there are insufficient funds on hand and lawfully available to pay such costs. Such costs are expected to be paid for with a loan to the City from the Illinois Environmental Protection Agency, hereinafter referred to as “IEPA,” through the Water Pollution Control Loan Program, hereinafter referred to as the “Program,” said loan to be repaid from revenues of the System, and such loan is authorized to be accepted at this time pursuant to the Act. Pursuant to, and in accordance with, the provisions of the Act, the City is authorized to borrow funds from the Program in the aggregate principal amount of one million one hundred thousand dollars ($1,100,000) for the purpose of providing funds to pay the costs of the Project. The loan to the City shall be made pursuant to a Loan Agreement, including certain terms and conditions, between the City and the IEPA, SECTION 2: This Ordinance 125-O-15 shall be in full force and effect from and after its passage, approval and publication in the manner provided by law, all pursuant to the Act and including, expressly, the home rule powers of the City pursuant to Section 6(a) of Article VII of the Illinois Constitution of 1970. SECTION 3: That it is necessary to public health, safety and welfare and in the best interests of the City to construct the Project and that the System continue to 279 of 481 125-O-15 ~3~ be operated in accordance with the provisions of the Act, and that for the purpose of constructing the Project, it is hereby authorized that funds be borrowed by the City of Evanston in an aggregate principal amount not to exceed one million one hundred thousand dollars ($1,100,000). SECTION 4: That, subject to the express provisions of this Ordinance, the City may not adopt additional ordinances or amendments which provide for any substantive or material change in the scope and intent of this Ordinance, including but not limited to interest rate, preference or priority of any other ordinance with this Ordinance, parity of any other ordinance with this Ordinance, or otherwise alter or impair the obligation of the City to pay the principal and interest due to the Program without the written consent of the IEPA. SECTION 5: That repayment of the loan to the IEPA by the City, pursuant to this Ordinance, is to be solely from the revenues derived from the System, as hereinafter provided; the loan does not constitute an indebtedness of the City within the meaning of any constitutional or statutory limitation. For the purposes hereof, “revenues” (hereinafter “Revenues”) of the System means all income from whatever source derived from the System, including investment income and the like, connection, permit and inspection fees and the like, user charges of all kinds for the use and service of the System, and including such transfers from the corporate funds or the sewer fund of the City as the City Council shall from time to time determine through the budget and appropriation of such funds, or other proper action; but shall not include non-recurring income from the sale of property of the System, governmental or other grants or loans, and as otherwise determined in accordance with generally accepted accounting 280 of 481 125-O-15 ~4~ principles for municipal enterprise funds. The repayment of the loan from the Revenues shall in all events be made only after provision for the payment of “Operation and Maintenance Costs” of the System, hereby defined to mean all costs of operating, maintaining and routine repair of the System, including such items as wages, salaries, costs of materials and supplies, taxes, power, fuel, insurance, purchase of sewage treatment or disposal capacity, including all payments for such services to be made pursuant to long-term contracts for the provision of such services, but shall not include debt service of any kind, depreciation, any capital reserve requirements, and as otherwise determined in accordance with generally accepted accounting principles for municipal enterprise funds. The City hereby pledges the Revenues, after provision has been made for the payment of Operation and Maintenance Costs, to the repayment of the loan; and covenants and agrees to charge such rates and impose such fees and charges for the use and service of the System as shall be sufficient to pay in a timely manner all repayments as required on the load pursuant to the terms of the Loan Agreement. SECTION 6: That the City Council hereby authorizes acceptance of the offer of a loan through the Program, including all terms and conditions of the Loan Agreement (“Loan Agreement”), as well as all special conditions contained therein and made a part thereof by reference. The loan funds awarded shall be used solely for the purpose of the Project as approved by the IEPA in accordance with the terms and conditions of the Loan Agreement. 281 of 481 125-O-15 ~5~ SECTION 7: That the City Manager is hereby authorized and directed to execute the Loan Agreement with the IEPA and to negotiate any additional terms or conditions deemed to be in the best interests of the City. SECTION 8: That the City hereby covenants and agrees that the Revenues, after a provision is made for the payment of Operation and Maintenance Costs, are a dedicated source of funds for the repayment of the loan, as evidenced by the Loan Agreement. The City reserves the right, without limitation of any kind, to issue obligations (“Obligations”) of any kind (including bonds, notes, or other obligations by whatever name and including all loans) payable from the Revenues and prior in lien to, on a parity of lien with, or subordinate in lien to the lien on the Revenues for the repayment of the loan as provided in the Loan Agreement, as shall be determined by the City Council; provided, however, that any covenants or agreements made by the City for the benefit of the holders of such Obligations shall, at the time of the incurring of such Obligations, also be made in a similar manner for the benefit of the obligation to repay the loan as represented by the Loan Agreement. The City intends that the obligation to repay the loan as evidenced in the Loan Agreement shall bear interest as provided therein on a basis which is not tax- exempt under the provision of the Internal Revenue Code of 1986, and the officers of the City charged with the execution of the Loan Agreement shall act in accordance with this stated intent. SECTION 9: That if any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity of such section, paragraph, clause or provision shall not affect any of the other provisions of this Ordinance. 282 of 481 125-O-15 ~6~ SECTION 10: All ordinances or resolutions, or parts thereof, in conflict herewith, are hereby repealed. SECTION 11: As long as the City has outstanding revenue bonds payable from revenues of the System that are senior to the revenue bond authorized by this Ordinance, the City shall maintain an account, coverage and reserves equivalent to the accounts, coverage and reserves required by the outstanding ordinances. Introduced: _________________, 2015 Adopted: ___________________, 2015 Approved: ________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 283 of 481 FY 2015FY 2016FY 2017FY 2018FY 2019FY 2020FY 2021FY 2022FY 2023FY 2024YE EstimateProjectedProjectedProjectedProjectedProjectedProjectedProjectedProjectedProjectedRevenuesSewer Service Charges 1$11,878,000 $12,489,717 $12,239,923 $11,750,326 $10,927,803 $10,053,579 $10,053,579 $10,053,579 $9,450,364 $9,450,364Other Operating Revenues $402,815 $402,815 $402,815 $402,815 $402,815 $402,815 $402,815 $402,815 $402,815 $402,815Bond Proceeds$0 $0 $0$0$0$0$0$0$0$0IEPA Loan Proceeds 2$220,000 $980,000 $1,672,000 $1,300,000 $1,300,000 $2,100,000 $2,100,000 $584,000$0$0Investment Earnings$2,024 $1,828 $1,732 $1,576 $1,540 $1,481 $1,240 $1,272 $1,419 $1,310Total Revenues$12,502,839 $13,874,360 $14,316,470 $13,454,717 $12,632,158 $12,557,875 $12,557,634 $11,041,666 $9,854,598 $9,854,489ExpensesSewer OM&R$2,603,060 $2,752,732 $2,910,905 $3,127,419 $2,785,718 $2,837,684 $3,404,378 $3,319,879 $3,390,177 $3,880,736Capital Improvements - Annual Programs 3$782,000 $1,295,000 $1,880,000 $1,940,000 $2,010,000 $2,080,000 $2,155,000 $2,230,000 $2,305,000 $2,385,000Large Diameter Sewer Rehabilitation Projects 2$220,000 $980,000 $1,672,000 $1,300,000 $1,300,000 $2,100,000 $2,100,000 $584,000$0$0Debt Service (Existing)$9,613,727 $8,900,396 $8,097,346 $7,216,456 $6,106,027 $5,595,980 $4,975,604 $3,604,591 $3,604,771 $3,274,962Debt Service 2 - $13,841 $72,910 $180,164 $263,555 $346,947 $481,656 $616,365 $653,826 $653,826Total Expenses$13,218,787 $13,941,969 $14,633,161 $13,764,039 $12,465,300 $12,960,611 $13,116,638 $10,354,835 $9,953,774 $10,194,524FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024Beginning Unrestricted Fund Balance $4,405,937 $3,689,989 $3,622,380 $3,305,689 $2,996,367 $3,163,225 $2,760,489 $2,201,485 $2,888,316 $2,789,140Total Revenues$12,502,839 $13,874,360 $14,316,470 $13,454,717 $12,632,158 $12,557,875 $12,557,634 $11,041,666 $9,854,598 $9,854,489Total Expenses$13,218,787 $13,941,969 $14,633,161 $13,764,039 $12,465,300 $12,960,611 $13,116,638 $10,354,835 $9,953,774 $10,194,524Net Surplus (Deficit)($715,948)($67,609) ($316,691) ($309,322)$166,858($402,736) ($559,004)$686,831($99,176) ($340,035)Ending Unrestricted Fund Balance$3,689,989 $3,622,380 $3,305,689 $2,996,367 $3,163,225 $2,760,489 $2,201,485 $2,888,316 $2,789,140 $2,449,105Target Unrestricted Fund Balance$2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000NOTES:1. Debt service for the 15-year Long Range Sewer Program, completed in 2009, makes up the majority of existing revenue requirements. As each existing bond or loan is repaid over the next 20 years, the sewer service charges will be incrementally reduced, thus decreasing the operating revenue stream over time. However, rates will still be maintained at a level that will fully support operations, annual capital improvement programs, and remaining debt service.2. Loan proceeds and corresponding capital costs for Project L17-5240 (construction completed in 2015) are shown in FY 2015. Loan proceeds and corresponding capital costs for Project L17-5242 (in loan application process) are shown in FY 2016. Additional large diameter sewer rehab projects for which the City intends to apply for IEPA loan funding are shown in FY 2017 - FY 2022, with debt repayment beginning in the fiscal year following each project year.3. Annual programs include CIPP lining of small diameter sewers, sewer structure rehabilitation and replacement, stormwater management improvements, and emergency sewer repairs. All annual programs are funded with cash from sewer service charge revenues.CITY OF EVANSTONLARGE DIAMETER SEWER REHABILITATION - MULFORD STREET EXTENSIONWPCLP LOAN APPLICATION - L17-5242SEWER FUND REVENUE AND REPAYMENT SCHEDULE284 of 481 FY 2025FY 2026FY 2027FY 2028FY 2029FY 2030FY 2031FY 2032FY 2033FY 2034FY 2035ProjectedProjectedProjectedProjectedProjectedProjectedProjectedProjectedProjectedProjectedProjectedRevenuesSewer Service Charges$9,166,853 $8,525,173 $8,098,915 $7,693,969 $7,693,969 $7,693,969 $7,693,969 $7,927,520 $7,531,144 $8,786,407 $9,014,135Other Operating Revenues$402,815$402,815$402,815$402,815$402,815$402,815$402,815$402,815$402,815$102,815$102,815Bond Proceeds$0 $0 $0$0$0$0$0$0$0$0$0IEPA Loan Proceeds 2$0$0$0$0$0$0$0$0$0$0$0Investment Earnings$1,405 $1,629 $1,668 $1,740 $1,732 $1,409 $1,180 $1,219 $1,152 $1,152 $1,250Total Revenues$9,571,073 $8,929,617 $8,503,398 $8,098,524 $8,098,516 $8,098,193 $8,097,964 $8,331,554 $7,935,111 $8,890,374 $9,118,200ExpensesSewer OM&R$3,334,851 $3,446,830 $3,564,607 $3,686,406 $4,653,726 $5,166,239 $4,088,727 $4,182,248 $4,199,276 $4,451,063 $5,039,373Capital Improvements - Annual Programs 3$2,465,000 $2,550,000 $2,640,000 $2,730,000 $2,820,000 $2,915,000 $3,010,000 $3,110,000 $3,210,000 $3,315,000 $3,425,000Large Diameter Sewer Rehabilitation Projects $0 $0$0$0$0$0$0$0$0$0$0Debt Service (Existing)$2,395,212 $2,106,649 $1,661,264 $721,502 $312,711 $312,234 $311,688 $262,437 $262,437 $80,057 - Debt Service 2$653,826 $653,826 $653,826 $653,826 $653,826 $653,826 $653,826 $653,826 $653,826 $653,826 $653,826Total Expenses$8,848,889 $8,757,305 $8,519,697 $7,791,734 $8,440,263 $9,047,299 $8,064,241 $8,208,511 $8,325,539 $8,499,946 $9,118,199FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035Beginning Unrestricted Fund Balance $2,449,105 $3,171,289 $3,343,601 $3,327,302 $3,634,092 $3,292,345 $2,343,239 $2,376,962 $2,500,005 $2,109,577 $2,500,005Total Revenues$9,571,073 $8,929,617 $8,503,398 $8,098,524 $8,098,516 $8,098,193 $8,097,964 $8,331,554 $7,935,111 $8,890,374 $9,118,200Total Expenses$8,848,889 $8,757,305 $8,519,697 $7,791,734 $8,440,263 $9,047,299 $8,064,241 $8,208,511 $8,325,539 $8,499,946 $9,118,199Net Surplus (Deficit)$722,184 $172,312($16,299)$306,790($341,747) ($949,106)$33,723 $123,043($390,428)$390,428$1Ending Unrestricted Fund Balance$3,171,289 $3,343,601 $3,327,302 $3,634,092 $3,292,345 $2,343,239 $2,376,962 $2,500,005 $2,109,577 $2,500,005 $2,500,006Target Unrestricted Fund Balance$2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000CITY OF EVANSTONLARGE DIAMETER SEWER REHABILITATION - MULFORD STREET EXTENSIONWPCLP LOAN APPLICATION - L17-5242SEWER FUND REVENUE AND REPAYMENT SCHEDULE285 of 481 286 of 481 287 of 481 For City Council meeting of October 12, 2015 Item A9 Ordinance 127-O-15: Decreasing Class D Liquor License Dave’s Italian Kitchen For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 127-O-15, Decreasing the Number of Class D Liquor Licenses for Italian Kitchen, Ltd. d/b/a Dave’s Italian Kitchen, 1635 Chicago Avenue Date: October 12, 2015 Recommended Action: Staff recommends City Council adoption of Ordinance 127-O-15. Summary: Ordinance 127-O-15 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty-one (51) to fifty (50). Italian Kitchen, Ltd., d/b/a Dave’s Italian Kitchen (“Company”), 1635 Chicago Avenue, is not renewing its liquor license. This ordinance amends the City Code to reflect the decrease in Class D liquor licenses. Legislative History: N/A Alternatives: N/A ------------------------------------------------------------------------------------- Attachments: Ordinance 127-O-15 Memorandum 288 of 481 9/24/2015 127-O-15 AN ORDINANCE Amending City Code Section 3-4-6-(D) to Decrease the Number of Class D Liquor Licenses from Fifty-One to Fifty (Italian Kitchen Ltd., dba “Dave’s Italian Kitchen”, 1635 Chicago Avenue) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: D Restaurant Liquor None $2,800 $2,800 5150 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by decreasing the number of Class D liquor licenses from fifty-one (51) to fifty (50) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 289 of 481 127-O-15 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty-one (51)fifty (50) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2015 Adopted: ___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 290 of 481 For City Council meeting of October 12, 2015 Item A10 Ordinance 128-O-15: Decreasing Class D Liquor License DMK Burger & Fish For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 128-O-15, Decreasing the Number of Class D Liquor Licenses for DMK Ventures – Noyes Street, LLC d/b/a DMK Burger & Fish, 815 Noyes Street Date: October 12, 2015 Recommended Action: Staff recommends City Council adoption of Ordinance 128-O-15. Summary: Ordinance 128-O-15 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty (50) to forty-nine (49). DMK Ventures – Noyes Street, LLC, d/b/a DMK Burger & Fish (“Company”), 815 Noyes Street, is not renewing its liquor license. This ordinance amends the City Code to reflect the decrease in Class D liquor licenses. Legislative History: N/A Alternatives: N/A ------------------------------------------------------------------------------------- Attachments: Ordinance 128-O-15 Memorandum 291 of 481 9/24/2015 128-O-15 AN ORDINANCE Amending City Code Section 3-4-6-(D) to Decrease the Number of Class D Liquor Licenses from Fifty to Forty-Nine (DMK Ventures – Noyes Street, LLC, dba “DMK Burger & Fish ”, 815 Noyes Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: D Restaurant Liquor None $2,800 $2,800 5049 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by decreasing the number of Class D liquor licenses from fifty (50) to forty-nine (49) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 292 of 481 128-O-15 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty (50)forty-nine (49) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2015 Adopted: ___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 293 of 481 For City Council meeting of October 12, 2015 Item A11 Ordinance 124-O-15: 2015 A and B General Obligation Bond Issue For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Subject: Ordinance 124-O-15 Authorizing 2015 A and B General Obligation Bond Issue Date: October 5, 2015 Recommended Action: Staff recommends adoption of Ordinance 124-O-15 providing for the issuance of the FY 2015 A and B bond issues as follows: • 2015 A General Obligation Bond Not-To-Exceed $14,000,000 • 2015 B General Obligation Refunding Bond Not-To-Exceed $11,475,000 The ordinance will be completed and signed after the bond sale date, which is tentatively scheduled for October 21, 2015. This ordinance was introduced at the September 21, 2015 City Council meeting. Funding Source: The proposed $14,000,000 2015 A debt issuance is comprised of $7,700,000 of unabated general obligation (G.O.) bonds, $5,980,000 of abated G.O. bonds, and estimated debt issuance costs totaling approximately $70,000 and is funded as summarized below: Funding Source Debt Type Amount Tax Levy Unabated 7,700,000$ Special Assessment Fund Abated 250,000$ Water Fund Abated 5,730,000$ Estimated Issuance Costs N/A 70,000$ TOTAL 13,750,000$ 2015 A GENERAL OBLIGATION BOND SUMMARY Memorandum 294 of 481 The proposed $11,475,000 2015 B issuance will fund the replacement of $11,330,000 of 2006 B bonds plus issuance costs. The final amount of bonds issued may vary based on the actual bid responses. Summary: Staff recommends adoption of the Ordinance 124-O-15 for the FY 2015 A and B bond issuance totaling $25,475,000. As noted above, the proposed debt issuance is comprised of $7,700,000 of unabated general obligation (G.O.) bonds, $5,980,000 of abated G.O. bonds, and estimated debt issuance costs totaling approximately $70,000. The breakdown of the proposed 2015 bond issuance by fund and type of debt is provided in the table below: 2015 A GENERAL OBLIGATION BOND SUMMARY Fund Unabated GO Bonds Abated GO Bonds Issuance Costs TOTAL Capital Improvements Fund 7,110,000 - 30,000 7,140,000 Library Fund 340,000 10,000 350,000 Special Assessment Fund 250,000 250,000 10,000 510,000 Water Fund - 5,730,000 20,000 5,750,000 TOTAL 7,700,000 5,980,000 70,000 13,750,000 As done previously, the City uses a parameters ordinance that provides a not-to-exceed limit for the bonds set at $14,000,000. This allows for any favorable issuance structure that is slightly different than the paramount desired. The 2015 B General Bond issue is a straightforward refunding of 2006 B bonds, which are now callable for the period of 2017 – 2023. The principle payment on these bonds is done in January of each year and therefore the City will make the 2016 payment in the next 90 days, and will then refund/replace the remaining bonds with the 2015 B bonds at lower interest rates and an estimated savings of $590,000 per the refunding analysis included as Attachment 2. A summary of the City’s current unabated debt and the impact of the proposed G.O. bond issuance are provided in the table below: 295 of 481 The above analysis excludes the 2016 B refunding, Water Fund Debt, and Special Assessment Fund Debt. The City’s unabated General Obligation debt limit is $113,000,000 (per page 47 of the 2015 Adopted Budget). Capital Improvement Program The FY 2015 Capital Improvement Program (CIP) contains a detailed list of projects funded by general obligation bonds, and based on revised estimates the specific project funding is listed as Attachment 1 to this report. Issuance costs are listed separately above. Special Assessment Fund The City’s Special Assessment Fund serves as a collection center for special assessments by residential homeowners for their share of the cost for alley paving. As part of the 2015 G.O. debt issuance, staff proposes issuing bonds totaling $510,000 for the Special Assessment Fund, 50% of which will be abated from the Special Assessment Fund. Water Fund The FY 2015 CIP includes $2,000,000 of Water Fund capital projects to be funded by general obligation debt for projects being completed this year. The 2015 A bond issue recommended in this report includes an additional $3,730,000 in debt to fund the Sheridan Road project, which will begin before the normal summer issuance time frame for 2016. Legislative History: N/A Attachments List of 2015 Debt Funded CIP Projects 2015 Bond Ordinance 124-O-15 2006 B Savings Analysis Unabated Debt Summary Amount Beginning Unabated Debt (as of 1/1/15)111,560,340$ Proposed FY15 Unabated Debt Issuance 7,750,000 FY15 Unabated Debt Payment (8,147,943) Projected Year End Unabated Debt (through 12/31/15)111,162,397$ 296 of 481 CITY OF EVANSTON 2015 A BOND ISSUE CAPITAL PROJECTS LIST Project Name Department AMOUNT FUNDED BY 2015 A BONDS Alley Paving Public Works $ 600,000 Baker Park Renovations Public Works $ 400,000 Bike Lane through Mason Park Public Works $25,000 Bridge Street Bridge - IDOT Reimbrsement Public Works $50,000 Central Street - Hartrey to Eastwood Design (Streetscape project)Public Works $ 150,000 Central Street Sidewalk - Prairie to Prairie Construction (Streetscape Project)Public Works $ 400,000 Central Street Streetscape-- Greenbay Corridor Project Design Public Works $ 350,000 Chandler Center / Minor Improvements Public Works $75,000 Civic Center Complex (boiler building) Renovations Public Works $83,000 Civic Center Security Improvements Public Works $ 100,000 Crown Center Design Admin Services $ 300,000 Dempster Signals Phase II & III and Construction Engineering Public Works $ 250,000 Ecology Center Greenhouse Renovations & Expansion of Bldg Public Works $50,000 Emerson/Ridge/Green Bay Intersection-- Phase II Public Works $ 499,000 Energy Efficiency Programs Utilities $50,000 Engineering Services Public Works $ 500,000 Facilities Capital Improvement Contingency Public Works $50,000 Lakefront - (church street) Boat Ramp Renovations Public Works $ 200,000 Neighborhood Traffic Calming & Pedestrian/Bike Accommodations Public Works $75,000 ATTACHMENT 1 297 of 481 Attachment 1 Page 2 of 2 CITY OF EVANSTON 2015 A BOND ISSUE CAPITAL PROJECTS LIST Project Name Department AMOUNT FUNDED BY 2015 A BONDS Pedestrian Safety, Pavement Marking, Streetlight Improvements Public Works $ 150,000 Police Cameras Admin Services $ 325,000 Service Center Outside Maintenance and Storage Public Works $ 150,000 Sheridan Road Phase 1 & 2 design (includes bike lane)Public Works $ 800,000 Sheridan Road Signal Upgrade Project (Main to Burnham)Public Works $ 150,000 Sidewalk-- 50/50 Replacement Program Public Works $ 150,000 Solar Power Installation Public Works $55,000 Street Patching various locations Utilities $ 300,000 Street Resurfacing and water main replacement Public Works $ 273,650 Structural Engineering Contract Services Public Works $40,000 Tough Book Purchase for Police and Fire Admin Services $ 323,000 Central Street Bridge--Emergency Repair Public Works $ 163,000 Emerson/Ridge/Green Bay Phase II Design-Public Works $ 146,000 Gibbs-- Morrison Public Works $50,000 Grey Park Banner Poles Public Works $10,000 Noyes Theater Lighting Public Works $70,000 Library Repair and Renovation Projects $ 350,000 TOTAL UNABATED BOND FUNDED PROJECTS $ 7,712,650 WATER FUND DEBT Sheridan Road Water Main Utilities $ 3,730,000 North and South Tank Painting Utilities $ 2,000,000 13,442,650$ 298 of 481 3835894.01.11.B 2231926 ORDINANCE NUMBER 124-O-15 AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2015A and one or more series of not to exceed $11,475,000 General Obligation Refunding Bonds, Series 2015B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. Introduced on the 21st day of September, 2015. Adopted by the City Council on the 12th day of October, 2015. Published in Pamphlet Form by Authority of the Corporate Authorities on the ____ day of September, 2015. 299 of 481 -i- TABLE OF CONTENTS SECTION HEADING PAGE PREAMBLES ......................................................................................................................................1 SECTION 1. DEFINITIONS ......................................................................................................4 SECTION 2. INCORPORATION OF PREAMBLES ......................................................................8 SECTION 3. DETERMINATION TO ISSUE BONDS ...................................................................8 SECTION 4. BOND DETAILS...................................................................................................8 SECTION 5. REGISTRATION OF BONDS; PERSONS TREATED AS OWNERS .........................10 SECTION 6. BOOK ENTRY PROVISIONS...............................................................................12 SECTION 7. EXECUTION; AUTHENTICATION ......................................................................14 SECTION 8. REDEMPTION....................................................................................................14 SECTION 9. FORM OF BONDS ..............................................................................................21 SECTION 10. SECURITY FOR THE BONDS ..............................................................................27 SECTION 11. TAX LEVY; ABATEMENTS ...............................................................................27 SECTION 12. FILING WITH COUNTY CLERK .........................................................................28 SECTION 13. SALE OF BONDS; BOND ORDER(S); OFFICIAL STATEMENT ............................28 SECTION 14. CONTINUING DISCLOSURE UNDERTAKING .....................................................30 SECTION 15. CREATION OF FUNDS AND APPROPRIATIONS ..................................................31 SECTION 16. GENERAL TAX COVENANTS ............................................................................34 SECTION 17. CERTAIN SPECIFIC TAX COVENANTS ..............................................................35 300 of 481 -ii- SECTION 18. MUNICIPAL BOND INSURANCE ........................................................................37 SECTION 19. RIGHTS AND DUTIES OF BOND REGISTRAR ....................................................38 SECTION 20. DEFEASANCE....................................................................................................39 SECTION 21. PRIOR BONDS AND TAXES ...............................................................................40 SECTION 22. PUBLICATION OF ORDINANCE .........................................................................41 SECTION 23. SEVERABILITY .................................................................................................41 SECTION 24. SUPERSEDER AND EFFECTIVE DATE ...............................................................42 LIST OF EXHIBITS A—FORM OF BOND ORDER B—CONTINUING DISCLOSURE UNDERTAKING C—ESCROW LETTER AGREEMENT 301 of 481 ORDINANCE NUMBER 124-O-15 AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2015A and one or more series of not to exceed $11,475,000 General Obligation Refunding Bonds, Series 2015B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. PREAMBLES WHEREAS A. The City of Evanston, Cook County, Illinois (the “City”), has a population in excess of 25,000, and pursuant to the provisions of the 1970 Constitution of the State of Illinois and particularly Article VII, Section 6(a) thereof, is a home rule unit and as such may exercise any power or perform any function pertaining to its government and affairs, including, but not limited to, the power to tax and to incur debt. B. Pursuant to the home rule provisions of Section 6 of Article VII, the City has the power to incur debt payable from ad valorem property tax receipts or from any other lawful source and maturing within 40 years from the time it is incurred without prior referendum approval. C. The City Council of the City (the “Corporate Authorities”) has determined it is necessary and convenient for the public health, safety, and welfare to provide for capital improvements at various locations throughout the City, including certain capital expenditures as detailed for the year 2015 in the City’s Capital Improvement Plan, as adopted by the Corporate Authorities, and to pay expenses incidental to such improvements and costs of issuance of bonds for such purpose (such improvements and related expenses and costs being the “Capital Improvement Project”) at an estimated cost of approximately $14,000,000; and, there being no 302 of 481 -2- funds on hand and allocable to the purpose, the Corporate Authorities have determined it is necessary and convenient to borrow not to exceed said sum of $14,000,000 at this time pursuant to the Act (as hereinafter defined) and, in evidence of such borrowing, to issue general obligation bonds (the “2015A Bonds” as hereinafter further defined) of the City for such purpose in not to exceed such principal amount. D. The City has heretofore issued and there are now outstanding the following legal and validly binding and subsisting obligations of the City: GENERAL OBLIGATION BONDS, SERIES 2006B, DATED DECEMBER 28, 2006 Original Principal Amount: $14,430,000 Originally Due Serially on January 1 of the Years: 2013 to 2023 Amount Remaining Outstanding: $13,210,000 Amount Which May Be Refunded: $11,330,000 REMAINING OUTSTANDING 2006B BONDS AND 2006B BONDS WHICH MAY BE REFUNDED DUE AND DESCRIBED AS FOLLOWS: JANUARY 1 OF THE YEAR AMOUNT ($) RATE OF INTEREST (%) AMOUNT WHICH MAY BE REFUNDED 2016 1,880,000 4.000 NONE 2017 1,695,000 4.250 ALL 2018 1,725,000 4.500 ALL 2019 1,555,000 4.000 ALL 2020 1,585,000 4.200 ALL 2021 1,825,000 4.125 ALL 2022 1,355,000 4.250 ALL 2022 500,000 4.500 ALL 2023 1,090,000 4.250 ALL which bonds (the “Prior Bonds” and those Prior Bonds which may be refunded as shown in the table above the “Eligible Prior Bonds”) are subject to redemption prior to maturity at the option 303 of 481 -3- of the City on any date on or after January 1, 2016, at the redemption price of par plus accrued interest to the date of redemption. E. The Corporate Authorities have considered and determined that interest rates available in the bond market for the maturities of the Eligible Prior Bonds to be refunded are currently more favorable for the City than they were at the time when the Eligible Prior Bonds were issued and that it is possible, proper, and advisable to provide for the timely refunding, if such favorable rates continue, of the Eligible Prior Bonds, and to provide for the payment and redemption thereof as same become due at the earliest practical date of redemption, to the end of taking advantage of the debt service savings which may result from such lower interest rates (which refunding may hereinafter be referred to as the “Refunding”). F. The Corporate Authorities hereby determine that it is advisable and in the best interests of the City to provide for the borrowing of not to exceed $11,475,000 at this time pursuant to the Act for the purpose of paying the costs of the Refunding and, in evidence of such borrowing, to provide for the issuance of general obligation bonds (the “2015B Bonds” as hereinafter further defined) of the City for such purpose in not to exceed such principal amount. G. The Corporate Authorities have heretofore and it hereby expressly is determined that it is desirable and in the best interests of the City that there be authorized at this time the borrowing of money for the Capital Improvement Project and the Refunding and, in evidence of such borrowing, the issuance of bonds of the City, and that certain officers of the City be authorized to sell the 2015A Bonds and the 2015B Bonds and, accordingly, it is necessary that said officers be so authorized within certain parameters as hereinafter set forth. NOW THEREFORE Be It Ordained by the City Council of the City of Evanston, Cook County, Illinois, in the exercise of its home rule powers, as follows: 304 of 481 -4- Section 1. Definitions. Words and terms used in this Ordinance shall have the meanings given them, unless the context or use clearly indicates another or different meaning is intended. Words and terms defined in the singular may be used in the plural and vice-versa. Reference to any gender shall be deemed to include the other and also inanimate persons such as corporations, where applicable. A. The following words and terms are as defined in the preambles. Capital Improvement Project City Corporate Authorities Eligible Prior Bonds Prior Bonds Refunding B. The following words and terms are defined as set forth. “Act” means the Illinois Municipal Code, as supplemented and amended, and also the home rule powers of the City under Section 6 of Article VII of the Illinois Constitution of 1970; and in the event of conflict between the provisions of the code and home rule powers, the home rule powers shall be deemed to supersede the provisions of the code; and, further, includes the Local Government Debt Reform Act, as amended. “Ad Valorem Property Taxes” means the real property taxes levied to pay the Bonds as described and levied in Section 11 of this Ordinance. “Bond Counsel” means Chapman and Cutler LLP, Chicago, Illinois. “Bond Funds” means the Bond Funds established and defined in Section 15 of this Ordinance. 305 of 481 -5- “Bond Moneys” means the Ad Valorem Property Taxes and any other moneys deposited into the Bond Funds and investment income held in the Bond Funds. “Bond Order” means a Bond Order as authorized to be executed by Designated Officers of the City as provided in Section 13 of this Ordinance, substantially in the form (with related certificates) as attached hereto as Exhibit A, and by which the final terms of the Bonds will be established. “Bond Purchase Agreement” means the contract for the sale of each Series of the Bonds by and between the City and the Purchaser, which shall be in each instance the Official Bid Form, as executed, in response to an Official Notice of Sale given by the City in connection with the public competitive sale of each Series of the Bonds. “Bond Register” means the books of the City kept by the Bond Registrar to evidence the registration and transfer of the Bonds, as provided in this Ordinance. “Bond Registrar” means Wells Fargo Bank, N.A., a national banking association, having trust offices located in the City of Minneapolis, Minnesota, or its successors, in its capacity as bond registrar and paying agent under this Ordinance, or a substituted bond registrar and paying agent as hereinafter provided. “2015A Bonds” means the General Obligation Corporate Purpose Bonds, Series 2015A authorized to be issued by this Ordinance. “2015B Bonds” means the General Obligation Refunding Bonds, Series 2015B authorized to be issued by this Ordinance. “Bonds” means any of the one or more series of general obligation bonds of various names authorized to be issued by this Ordinance, including, specifically, the 2015A Bonds and the 2015B Bonds. 306 of 481 -6- “Book Entry Form” means the form of the Bonds as fully registered and available in physical form only to the Depository. “Code” means the Internal Revenue Code of 1986, as amended. “Continuing Disclosure Undertaking” means the undertaking by the City for the benefit of the Purchaser as authorized in Section 14 of this Ordinance and substantially in the form as attached hereto as Exhibit B. “County” means The County of Cook, Illinois. “County Clerk” means the County Clerk of the County. “Dated Date” means the dated date for each Series of Bonds, as set forth in the relevant Bond Order. “Depository” means The Depository Trust Company, a limited purpose trust company organized under the laws of the State of New York, its successors, or a successor depository qualified to clear securities under applicable state and federal laws. “Designated Officers” means the City Manager and the Mayor, acting in concert. “Escrow Letter Agreement” means the escrow letter agreement between the City and the paying agent for the Prior Bonds, in the form attached hereto as Exhibit C. “Financial Advisors” means Public Financial Management, Inc. “Ordinance” means this Ordinance, numbered as set forth on the title page, and passed by the Corporate Authorities on the 12th day of October, 2015. “Purchase Price” means the price to be paid for the Bonds as set forth in a Bond Order, provided that no Purchase Price for any Series of Bonds shall be less than 99.0% of the par value of said Series of Bonds, plus accrued interest from the date of issue to the date of delivery. 307 of 481 -7- “Purchaser” means, for any Series of Bonds, the winning bidder at competitive sale. “Record Date” means the 15th day of the month preceding any regular or other interest payment date occurring on the first day of any month and 15 days preceding any interest payment date occasioned by the redemption of Bonds on other than the first day of a month. “Refunded Bonds” means the Eligible Prior Bonds that are refunded by the 2015B Bonds, as set forth in the Escrow Letter Agreement (a form of which is attached hereto as Exhibit C). “Series” means any of the one or more separate series of the Bonds authorized to be issued pursuant to this Ordinance. “Tax-exempt” means, with respect to a Series of Bonds, the status of interest paid and received thereon as excludable from gross income of the owners thereof for federal income tax purposes and as not included as an item of tax preference in computing the alternative minimum tax for individuals and corporations under the Code, but as taken into account in computing an adjustment used in determining the federal alternative minimum tax for certain corporations. “Term Bonds” means Bonds subject to mandatory redemption by operation of the Bond Fund and designated as term bonds in the Bond Order. C. Definitions also appear in the above preambles or in specific sections, as appearing below. The table of contents preceding and the headings in this Ordinance are for the convenience of the reader and are not a part of this Ordinance. 308 of 481 -8- Section 2. Incorporation of Preambles. The Corporate Authorities hereby find that all of the recitals contained in the preambles to this Ordinance are true, correct, and complete and do incorporate them into this Ordinance by this reference. Section 3. Determination To Issue Bonds. It is necessary and in the best interests of the City to provide for the Capital Improvement Project and the Refunding, to pay all necessary or advisable related costs, and to borrow money and issue the Bonds for the purpose of paying such costs. It is hereby found and determined that such borrowing of money is for a proper public purpose or purposes, is in the public interest, and is authorized pursuant to the Act; and these findings and determinations shall be deemed conclusive. Section 4. Bond Details. A. THE 2015A BONDS. There shall be issued and sold the 2015A Bonds in one or more Series in the aggregate principal amount of not to exceed $14,000,000. The 2015A Bonds shall each be designated “General Obligation Corporate Purpose Bond, Series 2015A” or such other name or names or series designations as may be appropriate and as stated in the relevant Bond Order; be dated the date of issuance thereof or such other Dated Date on or prior to the initial date of issuance as may be set forth in the relevant Bond Order if it is determined therein to be a date better suited to the advantageous marketing of the 2015A Bonds; and shall also bear the date of authentication thereof. The 2015A Bonds shall be fully registered and in Book Entry Form, shall be in denominations of $5,000 or integral multiples thereof (but no single 2015A Bond shall represent principal maturing on more than one date), and shall be numbered consecutively within a Series in such fashion as shall be determined by the Bond Registrar. The 2015A Bonds shall become due and payable serially or as Term Bonds (subject to right of prior redemption if so provided in the Bond Order) on December 1 of the years in which the 2015A Bonds are to mature. The 2015A Bonds shall mature in the amounts and in the years as shall be set forth in the relevant Bond Order, provided, however, that 309 of 481 -9- (a) the final date of maturity of the 2015A Bonds shall not extend past December 1, 2035 and (b) the sum of the principal of and interest on the 2015A Bonds that shall become due (or subject to mandatory redemption) in any given annual period from December 2 to the following December 1 (a “Bond Year”) shall not exceed $1,200,000. Each 2015A Bond shall bear interest at a rate not to exceed five percent (5.00%) from the later of its Dated Date or from the most recent interest payment date to which interest has been paid or duly provided for, until the principal amount of such 2015A Bond is paid or duly provided for, such interest (computed upon the basis of a 360-day year of twelve 30-day months) being payable on June 1 and December 1 of each year, commencing not earlier than June 1, 2016, or such other June 1 or December 1 not later than one year beyond the Dated Date as shall be provided in a relevant Bond Order. B. THE 2015B BONDS. There shall be issued and sold the 2015B Bonds in one or more Series in the aggregate principal amount of not to exceed $11,475,000. The 2015B Bonds shall each be designated “General Obligation Refunding Bond, Series 2015B” or such other name or names or series designations as may be appropriate and as stated in the relevant Bond Order; be dated the date of issuance thereof or such other Dated Date on or prior to the initial date of issuance as may be set forth in the relevant Bond Order if it is determined therein to be a date better suited to the advantageous marketing of the 2015B Bonds; and shall also bear the date of authentication thereof. The 2015B Bonds shall be fully registered and in Book Entry Form, shall be in denominations of $5,000 or integral multiples thereof (but no single 2015B Bond shall represent principal maturing on more than one date), and shall be numbered consecutively within a Series in such fashion as shall be determined by the Bond Registrar. The 2015B Bonds shall become due and payable serially or as Term Bonds (subject to right of prior redemption if so provided in the Bond Order) on December 1 of the years in which the 2015B Bonds are to mature. The 2015B Bonds shall mature in the amounts and in the years as shall be set forth in 310 of 481 -10- the relevant Bond Order, provided, however, that (a) the final date of maturity of the 2015B Bonds shall not extend past December 1, 2022 and (b) the sum of the principal of and interest on the 2015B Bonds that shall become due (or subject to mandatory redemption) in any given annual period from December 2 to the following December 1 (a “Bond Year”) shall not exceed $2,500,000. Each 2015B Bond shall bear interest at a rate not to exceed five percent (5.00%) from the later of its Dated Date or from the most recent interest payment date to which interest has been paid or duly provided for, until the principal amount of such 2015B Bond is paid or duly provided for, such interest (computed upon the basis of a 360-day year of twelve 30-day months) being payable on June 1 and December 1 of each year, commencing not earlier than June 1, 2016, or such other June 1 or December 1 not later than one year beyond the Dated Date as shall be provided in a relevant Bond Order. C. GENERAL. Interest on each Bond shall be paid by check or draft of the Bond Registrar, payable upon presentation thereof in lawful money of the United States of America, to the person in whose name such Bond is registered at the close of business on the applicable Record Date and mailed to the registered owner of the Bond as shown in the Bond Registrar or at such other address furnished in writing by such Registered Owner, or as otherwise may be agreed with the Depository for so long as the Depository or its nominee is the registered owner as of a given Record Date. The principal of the Bonds shall be payable in lawful money of the United States of America upon presentation thereof at the office of the Bond Registrar maintained for the purpose. Section 5. Registration of Bonds; Persons Treated as Owners. The City shall cause the Bond Register to be kept at the office of the Bond Registrar maintained for such purpose, which is hereby constituted and appointed the registrar of the City for the Bonds. The City shall prepare, and the Bond Registrar or such other agent as the City may designate shall keep custody 311 of 481 -11- of, multiple Bond blanks executed by the City for use in the transfer and exchange of Bonds. Subject to the provisions of this Ordinance relating to the Bonds in Book Entry Form, any Bond may be transferred or exchanged, but only in the manner, subject to the limitations, and upon payment of the charges as set forth in this Ordinance. Upon surrender for transfer or exchange of any Bond at the office of the Bond Registrar maintained for the purpose, duly endorsed by or accompanied by a written instrument or instruments of transfer or exchange in form satisfactory to the Bond Registrar and duly executed by the registered owner or an attorney for such owner duly authorized in writing, the City shall execute and the Bond Registrar shall authenticate, date, and deliver in the name of the transferee or transferees or, in the case of an exchange, the registered owner, a new fully registered Bond or Bonds of like Series and tenor, of the same maturity, bearing the same interest rate, of authorized denominations, for a like aggregate principal amount. The Bond Registrar shall not be required to transfer or exchange any Bond during the period from the close of business on the Record Date for an interest payment to the opening of business on such interest payment date or during the period of 15 days preceding the giving of notice of redemption of Bonds or to transfer or exchange any Bond all or any portion of which has been called for redemption. The execution by the City of any fully registered Bond shall constitute full and due authorization of such Bond, and the Bond Registrar shall thereby be authorized to authenticate, date and deliver such Bond; provided, however, the principal amount of Bonds of each Series and maturity authenticated by the Bond Registrar shall not at any one time exceed the authorized principal amount of Bonds for such Series and maturity less the amount of such Bonds which have been paid. The person in whose name any Bond shall be registered shall be deemed and regarded as the absolute owner thereof for all purposes, and payment of the principal of or interest on any Bond shall be made only to or upon the order of the registered owner thereof or his legal representative. All such payments shall be valid and 312 of 481 -12- effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. No service charge shall be made to any registered owner of Bonds for any transfer or exchange of Bonds, but the City or the Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge that may be imposed in connection with any transfer or exchange of Bonds. Section 6. Book Entry Provisions. The Bonds shall be initially issued in the form of a separate single fully registered Bond for each of the maturities of each of the Series of the Bonds. Upon initial issuance, the ownership of each such Bond shall be registered in the Bond Register in the name of the Depository or a designee or nominee of the Depository (such depository or nominee being the “Book Entry Owner”). Except as otherwise expressly provided, all of the outstanding Bonds from time to time shall be registered in the Bond Register in the name of the Book Entry Owner (and accordingly in Book Entry Form as such term is used in this Ordinance). Any City officer, as representative of the City, is hereby authorized, empowered, and directed to execute and deliver or utilize a previously executed and delivered Letter of Representations or Blanket Letter of Representations (either being the “Letter of Representations”) substantially in the form common in the industry, or with such changes therein as the officer executing the Letter of Representations on behalf of the City shall approve, his or her execution thereof to constitute conclusive evidence of approval of such changes, as shall be necessary to effectuate Book Entry Form. Without limiting the generality of the authority given with respect to entering into such Letter of Representations, it may contain provisions relating to (a) payment procedures, (b) transfers of the Bonds or of beneficial interests therein, (c) redemption notices and procedures unique to the Depository, (d) additional notices or communications, and (e) amendment from time to time to conform with changing customs and practices with respect to securities industry transfer and payment practices. With respect to Bonds registered in the Bond Register in the 313 of 481 -13- name of the Book Entry Owner, none of the City, any City officer, or the Bond Registrar shall have any responsibility or obligation to any broker-dealer, bank, or other financial institution for which the Depository holds Bonds from time to time as securities depository (each such broker-dealer, bank, or other financial institution being referred to herein as a “Depository Participant”) or to any person on behalf of whom such a Depository Participant holds an interest in the Bonds. Without limiting the meaning of the immediately preceding sentence, the City, any City officer, and the Bond Registrar shall have no responsibility or obligation with respect to (a) the accuracy of the records of the Depository, the Book Entry Owner, or any Depository Participant with respect to any ownership interest in the Bonds, (b) the delivery to any Depository Participant or any other person, other than a registered owner of a Bond as shown in the Bond Register or as otherwise expressly provided in the Letter of Representations, of any notice with respect to the Bonds, including any notice of redemption, or (c) the payment to any Depository Participant or any other person, other than a registered owner of a Bond as shown in the Bond Register, of any amount with respect to principal of or interest on the Bonds. No person other than a registered owner of a Bond as shown in the Bond Register shall receive a Bond certificate with respect to any Bond. In the event that (a) the City determines that the Depository is incapable of discharging its responsibilities described herein and in the Letter of Representations, (b) the agreement among the City, the Bond Registrar, and the Depository evidenced by the Letter of Representations shall be terminated for any reason, or (c) the City determines that it is in the best interests of the City or of the beneficial owners of a Series of the Bonds either that they be able to obtain certificated Bonds or that another depository is preferable, the City shall notify the Depository and the Depository shall notify the Depository Participants of the availability of Bond certificates, and the Bonds (of a given Series if applicable) shall no longer be restricted to being registered in the Bond Register in the name of the Book Entry Owner. 314 of 481 -14- Alternatively, at such time, the City may determine that the Bonds of such Series shall be regis- tered in the name of and deposited with a successor depository operating a system accommodating Book Entry Form, as may be acceptable to the City, or such depository’s agent or designee, but if the City does not select such alternate book entry system, then the Bonds of such Series shall be registered in whatever name or names registered owners of Bonds transferring or exchanging Bonds shall designate, in accordance with the provisions of this Ordinance. Section 7. Execution; Authentication. The Bonds shall be executed on behalf of the City by the manual or duly authorized facsimile signature of its Mayor and attested by the manual or duly authorized facsimile signature of its City Clerk, as they may determine, and shall be impressed or imprinted with the corporate seal or facsimile seal of the City. In case any such officer whose signature shall appear on any Bond shall cease to be such officer before the delivery of such Bond, such signature shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. All Bonds shall have thereon a certificate of authentication, substantially in the form provided, duly executed by the Bond Registrar as authenticating agent of the City and showing the date of authentication. No Bond shall be valid or obligatory for any purpose or be entitled to any security or benefit under this Ordinance unless and until such certificate of authentication shall have been duly executed by the Bond Registrar by manual signature, and such certificate of authentication upon any such Bond shall be conclusive evidence that such Bond has been authenticated and delivered under this Ordinance. Section 8. Redemption. The Bonds may be subject to redemption on the terms set forth below. 315 of 481 -15- A. Optional Redemption. If so provided in the relevant Bond Order, any Bonds may be subject to redemption prior to maturity at the option of the City, in whole or in part on any date, at such times and at such optional redemption prices as shall be determined by the Designated Officers in the relevant Bond Order. Such optional redemption prices shall be expressed as a percentage of the principal amount of Bonds to be redeemed, provided that such percentage shall not exceed one hundred three percent (103%) plus accrued interest to the date of redemption. If less than all of the outstanding Bonds of a Series are to be optionally redeemed, the Bonds to be called shall be called from such Series, in such principal amounts, and from such maturities as may be determined by the City and within any maturity in the manner hereinafter provided. As provided in the Bond Order, some portion or all of the Bonds may be made not subject to optional redemption. B. Term Bonds; Mandatory Redemption and Covenants; Effect of Purchase or Optional Redemption of Term Bonds. The Bonds of any Series may be subject to mandatory redemption (as Term Bonds) as provided in a Bond Order; provided, however, that in such event the amounts due pursuant to mandatory redemption shall be the amounts used to satisfy the test set forth in Section 4 of this Ordinance for the maximum amounts of principal and interest due on the Bonds in any given Bond Year. Bonds designated as Term Bonds shall be made subject to mandatory redemption by operation of the Bond Fund at a price of not to exceed par and accrued interest, without premium, on December 1 of the years and in the amounts as shall be determined in a Bond Order. The City covenants that it will redeem Term Bonds pursuant to the mandatory redemption requirement for such Term Bonds. Proper provision for mandatory redemption having been made, the City covenants that the Term Bonds so selected for redemption shall be payable as at maturity, and taxes shall be levied and collected as provided herein accordingly. If the City redeems pursuant to optional redemption as may be provided or purchases Term Bonds 316 of 481 -16- of any maturity and cancels the same from Bond Moneys as hereinafter described, then an amount equal to the principal amount of Term Bonds so redeemed or purchased shall be deducted from the mandatory redemption requirements provided for Term Bonds of such maturity, first, in the current year of such requirement, until the requirement for the current year has been fully met, and then in any order of such Term Bonds as due at maturity or subject to mandatory redemption in any year, as the City shall determine. If the City redeems pursuant to optional redemption as may be provided or purchases Term Bonds of any maturity and cancels the same from moneys other than Bond Moneys, then an amount equal to the principal amount of Term Bonds so redeemed or purchased shall be deducted from the amount of such Term Bonds as due at maturity or subject to mandatory redemption requirement in any year, as the City shall determine. C. Redemption Procedures. Any Bonds subject to redemption shall be identified, notice given, and paid and redeemed pursuant to the procedures as follows. (1) Redemption Notice. For a mandatory redemption, unless otherwise notified by the City, the Bond Registrar will proceed on behalf of the City as its agent to provide for the mandatory redemption of such Term Bonds without further order or direction hereunder or otherwise. For an optional redemption, the City, shall, at least 45 days prior to any optional redemption date (unless a shorter time period shall be satisfactory to the Bond Registrar), notify the Bond Registrar of such redemption date and of the Series, principal amounts, and maturities of Bonds to be redeemed and, if applicable, the effect on any schedule of mandatory redemption of Term Bonds. (2) Selection of Bonds within a Maturity. For purposes of any redemption of less than all of the Bonds of a Series of a single maturity, the particular Bonds or portions of Bonds of that Series to be redeemed shall be selected by lot by the Bond Registrar for 317 of 481 -17- the Bonds of that Series of such maturity by such method of lottery as the Bond Registrar shall deem fair and appropriate; provided, that such lottery shall provide for the selection for redemption of Bonds or portions thereof so that any $5,000 Bond or $5,000 portion of a Bond shall be as likely to be called for redemption as any other such $5,000 Bond or $5,000 portion. The Bond Registrar shall make such selection (a) upon or prior to the time of the giving of official notice of redemption, or (b) in the event of a refunding or defeasance, upon advice from the City that certain Bonds have been refunded or defeased and are no longer Outstanding as defined. (3) Official Notice of Redemption. The Bond Registrar shall promptly notify the City in writing of the Bonds or portions of Bonds selected for redemption and, in the case of any Bond selected for partial redemption, the principal amount thereof to be redeemed. Unless waived by the registered owner of Bonds to be redeemed, official notice of any such redemption shall be given by the Bond Registrar on behalf of the City by mailing the redemption notice by first class U.S. mail not less than 30 days and not more than 60 days prior to the date fixed for redemption to each registered owner of the Bond or Bonds to be redeemed at the address shown on the Bond Register or at such other address as is furnished in writing by such registered owner to the Bond Registrar. All official notices of redemption shall include the name of the Bonds and at least the information as follows: (a) the redemption date; (b) the redemption price; (c) if less than all of the outstanding Bonds of a Series of a particular maturity are to be redeemed, the identification (and, in the case of partial 318 of 481 -18- redemption of Bonds of that Series within such maturity, the respective principal amounts) of the Bonds to be redeemed; (d) a statement that on the redemption date the redemption price will become due and payable upon each such Bond or portion thereof called for redemption and that interest thereon shall cease to accrue from and after said date; and (e) the place where such Bonds are to be surrendered for payment of the redemption price, which place of payment shall be the office designated for that purpose of the Bond Registrar. (4) Conditional Redemption. Unless moneys sufficient to pay the redemption price of the Bonds to be redeemed shall have been received by the Bond Registrar prior to the giving of such notice of redemption, such notice may, at the option of the City, state that said redemption shall be conditional upon the receipt of such moneys by the Bond Registrar on or prior to the date fixed for redemption. If such moneys are not received, such notice shall be of no force and effect, the City shall not redeem such Bonds, and the Bond Registrar shall give notice, in the same manner in which the notice of redemption was given, that such moneys were not so received and that such Bonds will not be redeemed. (5) Bonds Shall Become Due. Official notice of redemption having been given as described, the Bonds or portions of Bonds so to be redeemed shall, subject to the stated condition in the paragraph (4) immediately preceding, on the redemption date, become due and payable at the redemption price therein specified; and from and after such date (unless the City shall default in the payment of the redemption price) such Bonds or portions of Bonds shall cease to bear interest. Upon surrender of such Bonds 319 of 481 -19- for redemption in accordance with said notice, such Bonds shall be paid by the Bond Registrar at the redemption price. The procedure for the payment of interest due as part of the redemption price shall be as herein provided for payment of interest otherwise due. (6) Insufficiency in Notice Not Affecting Other Bonds; Failure to Receive Notice; Waiver. Neither the failure to mail such redemption notice, nor any defect in any notice so mailed, to any particular registered owner of a Bond, shall affect the sufficiency of such notice with respect to other registered owners. Notice having been properly given, failure of a registered owner of a Bond to receive such notice shall not be deemed to invalidate, limit, or delay the effect of the notice or redemption action described in the notice. Such notice may be waived in writing by a registered owner of a Bond entitled to receive such notice, either before or after the event, and such waiver shall be the equivalent of such notice. Waivers of notice by registered owners shall be filed with the Bond Registrar, but such filing shall not be a condition precedent to the validity of any action taken in reliance upon such waiver. In lieu of the foregoing official notice, so long as the Bonds are held in Book Entry Form, notice may be given as provided in the Letter of Representations; and the giving of such notice shall constitute a waiver by the Depository and the Book Entry Owner, as registered owner, of the foregoing notice. After giving proper notification of redemption to the Bond Registrar, as applicable, the City shall not be liable for any failure to give or defect in notice. (7) New Bond in Amount Not Redeemed. Upon surrender for any partial redemption of any Bond, there shall be prepared for the registered owner a new Bond or Bonds of like tenor, of authorized denominations, of the Series and the same maturity, and bearing the same rate of interest in the amount of the unpaid principal. 320 of 481 -20- (8) Effect of Nonpayment upon Redemption. If any Bond or portion of Bond called for redemption shall not be so paid upon surrender thereof for redemption, the principal shall become due and payable on demand, as aforesaid, but, until paid or duly provided for, shall continue to bear interest from the redemption date at the rate borne by the Bond or portion of Bond so called for redemption. (9) Bonds to Be Cancelled; Payment to Identify Bonds. All Bonds which have been redeemed shall be cancelled and destroyed by the Bond Registrar and shall not be reissued. Upon the payment of the redemption price of Bonds being redeemed, each check or other transfer of funds issued for such purpose shall bear the CUSIP number identifying, by issue and maturity, the Bonds being redeemed with the proceeds of such check or other transfer. (10) Additional Notice. The City agrees to provide such additional notice of redemption as it may deem advisable at such time as it determines to redeem Bonds, taking into account any requirements or guidance of the Securities and Exchange Commission, the Municipal Securities Rulemaking Board, the Governmental Accounting Standards Board, or any other federal or state agency having jurisdiction or authority in such matters; provided, however, that such additional notice shall be (a) advisory in nature, (b) solely in the discretion of the City (unless a separate agreement shall be made), (c) not be a condition precedent of a valid redemption or a part of the Bond contract, and (d) any failure or defect in such notice shall not delay or invalidate the redemption of Bonds for which proper official notice shall have been given. Reference is also made to the provisions of the Continuing Disclosure Undertaking of the City with respect to the Bonds, which may contain other provisions relating to notice of redemption of Bonds. 321 of 481 -21- (11) Bond Registrar to Advise City. As part of its duties hereunder, the Bond Registrar shall prepare and forward to the City a statement as to notices given with respect to each redemption together with copies of the notices as mailed. Section 9. Form of Bonds. The Bonds shall be in substantially the form hereinafter set forth; provided, however, that if the text of the Bonds is to be printed in its entirety on the front side of the Bonds, then the second paragraph on the front side and the legend “See Reverse Side for Additional Provisions” shall be omitted and the text of paragraphs set forth for the reverse side shall be inserted immediately after the first paragraph. 322 of 481 -22- [FORM OF BONDS - FRONT SIDE] REGISTERED REGISTERED NO. _____ $_________ UNITED STATES OF AMERICA STATE OF ILLINOIS THE COUNTY OF COOK CITY OF EVANSTON GENERAL OBLIGATION [CORPORATE PURPOSE][REFUNDING] BOND, SERIES 2015[A][B] See Reverse Side for Additional Provisions. Interest Maturity Dated Rate: Date: December 1, ____ Date: ____________, 2015 CUSIP: ________ Registered Owner: CEDE & CO. Principal Amount: KNOW ALL PERSONS BY THESE PRESENTS that the City of Evanston, Cook County, Illinois, a municipality, home rule unit, and political subdivision of the State of Illinois (the “City”), hereby acknowledges itself to owe and for value received promises to pay to the Registered Owner identified above, or registered assigns as hereinafter provided, on the Maturity Date identified above [(but subject to right of prior redemption)], the Principal Amount identified above and to pay interest (computed on the basis of a 360-day year of twelve 30-day months) on such Principal Amount from the later of the Dated Date of this Bond identified above or from the most recent interest payment date to which interest has been paid or duly provided for, at the Interest Rate per annum identified above, such interest to be payable on June l and December 1 of each year, commencing ____________ 1, 20__, until said Principal Amount is paid or duly provided for. The principal of this Bond is payable in lawful money of the United States of America upon presentation hereof at the office maintained for that purpose at Wells Fargo Bank, N.A., located in the City of Minneapolis, Minnesota, as paying agent and bond registrar (the 323 of 481 -23- “Bond Registrar”). Payment of interest shall be made to the Registered Owner hereof as shown on the registration books of the City maintained by the Bond Registrar at the close of business on the applicable Record Date. The Record Date shall be the 15th day of the month preceding any regular interest payment date or a redemption on the first day of any month and the 15th day preceding any other interest payment date which may be occasioned by a redemption of Bonds on a day other than the first day of any month. Interest shall be paid by check or draft of the Bond Registrar, payable upon presentation in lawful money of the United States of America, mailed to the address of such Registered Owner as it appears on such registration books, or at such other address furnished in writing by such Registered Owner to the Bond Registrar, or as otherwise agreed by the City and the Bond Registrar for so long as this Bond is held by a qualified securities clearing corporation as depository, or nominee, in Book Entry Form as provided for same. Reference is hereby made to the further provisions of this Bond set forth on the reverse hereof, and such further provisions shall for all purposes have the same effect as if set forth at this place. It is hereby certified and recited that all conditions, acts, and things required by the constitution and laws of the State of Illinois to exist or to be done precedent to and in the issuance of this Bond, including the Act, have existed and have been properly done, happened, and been performed in regular and due form and time as required by law; that the indebtedness of the City, represented by the Bonds, and including all other indebtedness of the City, howsoever evidenced or incurred, does not exceed any constitutional or statutory or other lawful limitation; and that provision has been made for the collection of a direct annual tax, in addition to all other taxes, on all of the taxable property in the City sufficient to pay the interest hereon as the same falls due and also to pay and discharge the principal hereof at maturity. 324 of 481 -24- This Bond shall not be valid or become obligatory for any purpose until the certificate of authentication hereon shall have been signed by the Bond Registrar. IN WITNESS WHEREOF the City of Evanston, Cook County, Illinois, by its City Council, has caused this Bond to be executed by the manual or duly authorized facsimile signature of its Mayor and attested by the manual or duly authorized facsimile signature of its City Clerk and its corporate seal or a facsimile thereof to be impressed or reproduced hereon, all as appearing hereon and as of the Dated Date identified above. _______________________________ Mayor, City of Evanston Cook County, Illinois ATTEST: ____________________________________ City Clerk, City of Evanston Cook County, Illinois [SEAL] 325 of 481 -25- [FORM OF AUTHENTICATION] CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds described in the within-mentioned Ordinance and is one of the General Obligation [Corporate Purpose][Refunding] Bonds, Series 2015[A][B], having a Dated Date of ________, 2015, of the City of Evanston, Cook County, Illinois. WELLS FARGO BANK, N.A. Minneapolis, Minnesota as Bond Registrar Date of Authentication: ____________, 2015 By _______________________________ Authorized Officer [FORM OF BONDS - REVERSE SIDE] This bond is one of a series of bonds (the “Bonds”) in the aggregate principal amount of $_____________ issued by the City for the purpose of paying a part of the costs of [the Capital Improvement Project][the Refunding], and of paying expenses incidental thereto, all as described and defined in Ordinance Number 124-O-15 of the City, passed by the City Council on the 12th day of October, 2015, authorizing the Bonds (as supplemented by the Bond Order authorized therein and executed in connection with the sale of the Bonds, the “Ordinance”), pursuant to and in all respects in compliance with the applicable provisions of the Illinois Municipal Code, as supplemented and amended, and as further supplemented and, where necessary, superseded, by the powers of the City as a home rule unit under the provisions of Section 6 of Article VII of the Illinois Constitution of 1970, and pursuant to the provisions of the Local Government Debt Reform Act, as amended (such code and powers, as supplemented, being the “Act”), and with the Ordinance, which has been duly executed by the Mayor, and published in pamphlet form, in all respects as by law required. [Optional and Mandatory Redemption provisions, as needed.] 326 of 481 -26- This Bond is subject to provisions relating to redemption and notice thereof and other terms of redemption; provisions relating to registration, transfer, and exchange; and such other terms and provisions relating to security and payment as are set forth in the Ordinance; to which reference is hereby expressly made, and to all the terms of which the Registered Owner hereof is hereby notified and shall be subject. The City and the Bond Registrar may deem and treat the Registered Owner hereof as the absolute owner hereof for the purpose of receiving payment of or on account of principal hereof and interest due hereon and for all other purposes, and neither the City nor the Bond Registrar shall be affected by any notice to the contrary. [FORM OF ASSIGNMENT] ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto Here insert Social Security Number, Employer Identification Number or other Identifying Number. ______________________________________________________________________________ ______________________________________________________________________________ (Name and Address of Assignee) the within Bond and does hereby irrevocably constitute and appoint ______________________________________________________________________________ as attorney to transfer the said Bond on the books kept for registration thereof with full power of substitution in the premises. Dated: ______________________________ ______________________________ Signature guaranteed: ______________________________ NOTICE: The signature to this transfer and assignment must correspond with the name of the Registered Owner as it appears upon the face of the within Bond in every particular, without alteration or enlargement or any change whatever. 327 of 481 -27- Section 10. Security for the Bonds. The Bonds are a general obligation of the City, for which the full faith and credit of the City are irrevocably pledged, and are payable from the levy of the Ad Valorem Property Taxes on all of the taxable property in the City, without limitation as to rate or amount. Section 11. Tax Levy; Abatements. For the purpose of providing funds required to pay the interest on the Bonds promptly when and as the same falls due, and to pay and discharge the principal thereof at maturity or as subject to mandatory redemption, there is hereby levied upon all of the taxable property within the City, in the years for which any of the Bonds are outstanding, a direct annual tax sufficient for that purpose for each Series of Bonds; and there is hereby levied upon all of the taxable property within the City, in the years for which any of the Bonds are outstanding, a direct annual tax (the “Ad Valorem Property Taxes” as defined) as shall be fully set forth in the Bond Order for each Series of the Bonds. Ad Valorem Property Taxes and other moneys on deposit in the Bond Fund from time to time (“Bond Moneys” as herein defined) shall be applied to pay principal of and interest on the Bonds. Interest on or principal of the Bonds coming due at any time when there are insufficient Bond Moneys to pay the same shall be paid promptly when due from current funds on hand in advance of the deposit of the Ad Valorem Property Taxes; and when the Ad Valorem Property Taxes shall have been collected, reimbursement shall be made to said funds in the amount so advanced. The City covenants and agrees with the purchasers and registered owners of the Bonds that so long as any of the Bonds remain outstanding the City will take no action or fail to take any action which in any way would adversely affect the ability of the City to levy and collect the Ad Valorem Property Taxes. The City and its officers will comply with all present and future applicable laws in order to assure that the Ad Valorem Property Taxes may lawfully be levied, extended, and collected as provided herein. In the event that funds from any other lawful source are made available for the purpose 328 of 481 -28- of paying any principal of or interest on the Bonds so as to enable the abatement of the taxes levied herein for the payment of same, the Corporate Authorities shall, by proper proceedings, direct the transfer of such funds to the Bond Fund, and shall then direct the abatement of the taxes by the amount so deposited. The City covenants and agrees that it will not direct the abatement of taxes until money has been deposited into the Bond Fund in the amount of such abatement. A certified copy or other notification of any such proceedings abating taxes may then be filed with the County Clerk in a timely manner to effect such abatement. Section 12. Filing with County Clerk. Promptly, after this Ordinance becomes effective and upon execution of the first Bond Order, a copy hereof, certified by the City Clerk, shall be filed with the County Clerk. Under authority of this Ordinance, the County Clerk shall in and for each of the years as set forth in each and every Bond Order ascertain the rate percent required to produce the aggregate Ad Valorem Property Taxes levied in each of such years; and the County Clerk shall extend the same for collection on the tax books in connection with other taxes levied in such years in and by the City for general corporate purposes of the City; and in each of those years such annual tax shall be levied and collected by and for and on behalf of the City in like manner as taxes for general corporate purposes for such years are levied and collected, without limit as to rate or amount, and in addition to and in excess of all other taxes. Section 13. Sale of Bonds; Bond Order(s); Official Statement. A. The Designated Officers are hereby authorized to proceed, without any further official authorization or direction whatsoever from the Corporate Authorities, to sell and deliver Bonds as herein provided. The Designated Officers shall be and are hereby authorized and directed to sell each Series of the Bonds to the Purchaser at not less than the Purchase Price, provided, however, that the following conditions shall also be met: 329 of 481 -29- (1) The Purchaser shall be the winning bidder at public competitive sale of the respective Series of Bonds. (2) The Financial Advisors shall provide advice (in the form of written certificate or report) that the terms of the Bonds are fair and reasonable in light of current conditions in the market for obligations such as the Bonds. (3) For the 2015B Bonds, the Financial Advisors shall provide advice (in the form of written certificate or report) that the savings accomplished by the Refunding is not less than two percent (2.0%) of the par amount of the Refunded Bonds. Nothing in this Section shall require the Designated Officers to sell the Bonds if in their judgment the conditions in the bond markets shall have markedly deteriorated from the time of adoption hereof, but the Designated Officers shall have the authority to sell the Bonds in any event so long as the limitations set forth in this Ordinance shall have been met. Incidental to any sale of the Bonds, the Designated Officers shall find and determine that no person responsible for sale of the Bonds and holding any office of the City either by election or appointment, is in any manner financially interested, either directly, in his or her own name, or indirectly, in the name of any other person, association, trust or corporation, in the agreement with the Purchaser for the purchase of the Bonds. B. Upon the sale of the Bonds of any Series, the Designated Officers and any other officers of the City as shall be appropriate shall be and are hereby authorized and directed to approve or execute, or both, such documents of sale of the Bonds of such Series as may be necessary, including, without limitation, a Bond Order, Official Statement, Bond Purchase Agreement, and closing documents; such certifications, tax returns, and documentation as may be required by Bond Counsel, including, specifically, a tax exemption certificate and agreement for the Bonds, to render their opinion(s) as to the Tax-exempt status of the interest on the Bonds. 330 of 481 -30- The Preliminary Official Statement relating to the Bonds, such document to be in substantially the form now on file with the City Clerk and available to the Mayor and Aldermen and to members of the interested public, is hereby in all respects authorized and approved; and the proposed use by the Purchaser of an Official Statement (in substantially the form of the Preliminary Official Statement but with appropriate variations to reflect the final terms of the Bonds) is also hereby authorized and approved. The Designated Officers are (or either of them is) hereby authorized to execute each Bond Purchase Agreement and the Official Statement, their (his or her) execution to constitute full and complete approval of all necessary or appropriate completions and revisions as shall appear therein. Upon the sale of a Series of the Bonds, the Designated Officers so acting shall prepare the Bond Order for same, such document to be in substantially the form as set forth as Exhibit A attached hereto, which shall include the pertinent details of sale as provided herein, and which shall enumerate the levy of taxes to pay the Bonds, and such shall in due course be entered into the records of the City and made available to the Corporate Authorities. The authority to sell the Bonds pursuant to any Bond Order as herein provided shall expire on December 31, 2015. Section 14. Continuing Disclosure Undertaking. The Mayor or either of the Designated Officers of the City is hereby authorized, empowered, and directed to execute and deliver the Continuing Disclosure Undertaking in substantially the same form as now before the City as Exhibit B to this Ordinance, or with such changes therein as the officer executing the Continuing Disclosure Undertaking on behalf of the City shall approve, his or her execution thereof to constitute conclusive evidence of his or her approval of such changes. When the Continuing Disclosure Undertaking is executed and delivered on behalf of the City as herein provided, the Continuing Disclosure Undertaking will be binding on the City and the officers, employees, and agents of the City, and the officers, employees, and agents of the City are hereby authorized, 331 of 481 -31- empowered, and directed to do all such acts and things and to execute all such documents as may be necessary to carry out and comply with the provisions of the Continuing Disclosure Undertaking as executed. Notwithstanding any other provision of this Ordinance, the sole remedies for failure to comply with the Continuing Disclosure Undertaking shall be the ability of the beneficial owner of any Bond to seek mandamus or specific performance by court order, to cause the City to comply with its obligations under the Continuing Disclosure Undertaking. Section 15. Creation of Funds and Appropriations. A. There is hereby created the “Series 2015A Bonds Debt Service Account” (the “2015A Bond Fund”), which shall be the fund for the payment of principal of and interest on all 2015A Bonds and a “Series 2015B Bonds Debt Service Account” (the “2015B Bond Fund” and, together with the 2015A Bond Fund, the “Bond Funds”), which shall be the fund for the payment of principal of and interest on all 2015B Bonds. Accrued interest, if any, received upon delivery of the respective Series of Bonds shall be deposited into the respective Bond Fund and be applied to pay first interest coming due on the corresponding Series of Bonds. B. The Ad Valorem Property Taxes for each respective Series of Bonds shall either be deposited into the respective Bond Fund and used solely and only for paying the principal of and interest on the respective Series of Bonds or be used to reimburse a fund or account from which advances to the respective Bond Fund may have been made to pay principal of or interest on the Bonds prior to receipt of Ad Valorem Property Taxes. Interest income or investment profit earned in each Bond Fund shall be retained in said Bond Fund for payment of the principal of or interest on the respective Series of Bonds on the interest payment date next after such interest or profit is received or, to the extent lawful and as determined by the Corporate Authorities, transferred to such other fund as may be determined. The City hereby pledges, as equal and ratable security for the respective Series of Bonds, all present and future proceeds of the Ad 332 of 481 -32- Valorem Property Taxes for the sole benefit of the registered owners of the respective Series of Bonds, subject to the reserved right of the Corporate Authorities to transfer certain interest income or investment profit earned in the Bond Funds to other funds of the City, as described in the preceding sentence. C. The amount necessary from the proceeds of the each Series of Bonds shall be used to pay costs of issuance of the respective Series of Bonds and shall be deposited into a separate fund, hereby created, designated the “2015[Series Designation] Expense Fund.” Any disbursements from such funds shall be made from time to time as necessary. Any excess in said fund established for the 2015A Bonds shall be deposited into the Capital Improvement Project Fund hereinafter created after six months from the date of issuance of the 2015A Bonds. Any excess in said fund established for the 2015B Bonds shall be deposited into the 2015B Bond Fund hereinabove created after six months from the date of issuance of the 2015A Bonds D. The remaining proceeds of the 2015A Bonds shall be set aside in a separate fund, hereby created, and designated as the “Series 2015 Capital Improvement Project Fund” (the “Capital Improvement Project Fund”), hereby created, and be used to pay costs of the Capital Improvement Project, including costs of issuance of the Bonds which for any reason are not paid from the 2015A Expense Fund. E. The proceeds of the 2015B Bonds not needed to pay the expenses of issuing the 2015B Bonds, together with any premium received from the sale of the 2015B Bonds and such additional amounts as may be necessary from the general funds of the City, are hereby appropriated for the purpose of refunding the Refunded Bonds and are hereby ordered deposited in escrow pursuant to the Escrow Letter Agreement, in substantially the form attached hereto as Exhibit C and made a part hereof by this reference, or with such changes therein as shall be approved by the officers of the City executing the Escrow Letter Agreement, such execution to 333 of 481 -33- constitute evidence of the approval of such changes, for the purpose of paying the principal of and interest on the Refunded Bonds when due and upon redemption thereof. The Corporate Authorities approve the form, terms and provisions of the Escrow Letter Agreement and direct the Mayor and City Clerk of the City to execute, attest and deliver the Escrow Letter Agreement in the name and on behalf of the City. Amounts in the escrow may be used to purchase U.S. Treasury Securities – State and Local Government Series (the “Government Securities”), or held in cash or invested in Defeasance Obligations (as defined in Section 20 of this Ordinance), to provide for the principal and interest payable on the Refunded Bonds when redeemed. The paying agent for the Prior Bonds is hereby authorized to act as agent for the City in the purchase of the Government Securities. In accordance with the redemption provisions of the ordinance authorizing the issuance of the Refunded Bonds, the City by the Corporate Authorities does hereby make provision for the payment of and does hereby call (subject only to the delivery of the 2015B Bonds) the Refunded Bonds for redemption on the redemption date, specified in and as provided by the terms of the Escrow Letter Agreement. F. Alternatively, the Treasurer of the City may allocate proceeds of the Bonds otherwise designated for the respective Bond Fund, the respective Expense Fund, or the Capital Improvement Project Fund to one or more related funds of the City already in existence; provided, however, that this shall not relieve the City officers of the duty to account for the proceeds as herein provided. G. The Corporate Authorities reserve the right, as it becomes necessary from time to time, to revise the Capital Improvement Project, to change priorities, to revise cost allocations between projects and to substitute projects, in order to meet current needs of the City; subject, however, to the various covenants set forth in this Ordinance and in related certificates given in connection with delivery of the Bonds and also subject to the obtaining of the opinion of Bond 334 of 481 -34- Counsel or of some other attorney or firm of attorneys whose opinions are generally acceptable to the purchasers in the national marketplace of governmental Tax-exempt obligations (“Other Bond Counsel”) that such changes or substitutions are proper under the Act and do not adversely affect the Tax-exempt status of the Tax-exempt Bonds. Section 16. General Tax Covenants. The City hereby covenants that it will not take any action, omit to take any action or permit the taking or omission of any action within its control (including, without limitation, making or permitting any use of the proceeds of the Bonds) if taking, permitting, or omitting to take such action would cause any of the Bonds to be an arbitrage bond or a private activity bond within the meaning of the Code, or would otherwise cause the interest on the Bonds to be included in the gross income of the recipients thereof for federal income tax purposes. The City acknowledges that, in the event of an examination by the Internal Revenue Service of the exemption from Federal income taxation for interest paid on the Bonds, under present rules, the City may be treated as a “taxpayer” in such examination and agrees that it will respond in a commercially reasonable manner to any inquiries from the Internal Revenue Service in connection with such an examination. In furtherance of the foregoing provisions, but without limiting their generality, the City agrees: (a) through its officers, to make such further specific covenants, representations as shall be truthful, and assurances as may be necessary or advisable; (b) to comply with all representations, covenants, and assurances contained in certificates or agreements as may be prepared by Bond Counsel; (c) to consult with such Bond Counsel and to comply with such advice as may be given; (d) to file such forms, statements, and supporting documents as may be required and in a timely manner; and (e) if deemed necessary or advisable by its officers, to employ and pay fiscal agents, financial advisors, attorneys, and other persons to assist the City in such compliance. 335 of 481 -35- Section 17. Certain Specific Tax Covenants. A. None of the Bonds shall be a “private activity bond” as defined in Section 141(a) of the Code; and the City certifies, represents, and covenants as follows: (1) Not more than 5% of the net proceeds and investment earnings of the Bonds of any Series is to be used, or of any of the Prior Bonds were used, directly or indirectly, in any activity carried on by any person other than a state or local governmental unit. (2) Not more than 5% of the amounts necessary to pay the principal of and interest on the Bonds of any Series will be derived, directly or indirectly, from payments with respect to any private business use by any person other than a state or local governmental unit. (3) None of the proceeds of the Bonds of any Series is to be used and none of the proceeds of any of the Prior Bonds were used, directly or indirectly, to make or finance loans to persons other than a state or local governmental unit. (4) Except as may be permitted by reference to the text above (at paragraph A (1) of this Section), no user of the real or personal property of the City acquired, constructed, or improved with the proceeds of the Bonds of any Series, any of the Prior Bonds, other than the City or another governmental unit, will use the same on any basis other than the same basis as the general public; and except as noted, no person, other than the City or another governmental unit, will be a user of such property as a result of (i) ownership or (ii) actual or beneficial use pursuant to a lease, a management or incentive payment contract other than as expressly permitted by the Code, or (iii) any other arrangement. 336 of 481 -36- B. The Bonds shall not be “arbitrage bonds” under Section 148 of the Code; and the City certifies, represents, and covenants as follows: (1) With respect to the Capital Improvement Project, the City has heretofore incurred or within six months after delivery of the 2015A Bonds expects to incur substantial binding obligations to be paid for with money received from the sale of the 2015A Bonds, said binding obligations comprising binding contracts for the Capital Improvement Project in not less than the amount of 5% of the proceeds of the portion of the Bonds allocable to the Capital Improvement Project. (2) The City expects that more than 85% of the proceeds of the 2015A Bonds will be expended on or before three years for the purpose of paying the costs of the Capital Improvement Project. (3) The City expects that all of the principal proceeds of the 2015A Bonds and investment earnings thereon will be used, needed, and expended for the purpose of paying the costs of the Capital Improvement Project including expenses incidental thereto. (4) Work on the Capital Improvement Project is expected to proceed with due diligence to completion. (5) Except for the Bond Funds, the City has not created or established and will not create or establish any sinking fund reserve fund or any other similar fund to provide for the payment of the Bonds. Each Bond Fund has been established and will be funded in a manner primarily to achieve a proper matching of revenues and debt service and will be depleted at least annually to an amount not in excess of 1/12th the particular annual debt service on the respective Series of Bonds. Money deposited into each Bond Fund will be spent within a 13-month period beginning on the date of deposit, and investment 337 of 481 -37- earnings in each Bond Fund will be spent or withdrawn from each Bond Fund within a one-year period beginning on the date of receipt. (6) Amounts of money related to the Bonds of any Series required to be invested at a yield not materially higher than the yield on the Bonds of such Series, as determined pursuant to such tax certifications or agreements as the City officers may make in connection with the issuance of such Bonds, shall be so invested; and appropriate City officers are hereby authorized to make such investments. (7) Unless an applicable exception to Section 148(f) of the Code, relating to the rebate of “excess arbitrage profits” to the United States Treasury (the “Rebate Requirement”) is available to the City, the City will meet the Rebate Requirement. (8) Relating to applicable exceptions, any City officer charged with issuing the Bonds is hereby authorized to make such elections under the Code as such officer shall deem reasonable and in the best interests of the City. C. None of the proceeds of the Bonds of any Series will be used to pay, directly or indirectly, in whole or in part, for an expenditure that has been paid by the City prior to the date hereof except architectural or engineering costs incurred prior to commencement of any of the Capital Improvement Project or expenditures for which an intent to reimburse it as properly declared under Treasury Regulations Section 1.150-2. This Ordinance is in itself a declaration of official intent under Treasury Regulations Section 1.150-2 as to all costs of the Capital Improvement Project paid after the date hereof and prior to issuance of the Bonds. Section 18. Municipal Bond Insurance. In the event the payment of principal of and interest on a Series of the Bonds is insured pursuant to a municipal bond insurance policy (a “Municipal Bond Insurance Policy”) issued by a bond insurer (a “Bond Insurer”), and as long as such Municipal Bond Insurance Policy shall be in full force and effect, the City and the Bond 338 of 481 -38- Registrar agree to comply with such usual and reasonable provisions regarding presentment and payment of such Bonds, subrogation of the rights of the Bondholders to the Bond Insurer when holding such Bonds, amendment hereof, or other terms, as approved by any of the City officers on advice of counsel, his or her approval to constitute full and complete acceptance by the City of such terms and provisions under authority of this Section. Section 19. Rights and Duties of Bond Registrar. If requested by the Bond Registrar, any officer of the City is authorized to execute a mutually agreeable form of agreement between the City and the Bond Registrar with respect to the obligations and duties of the Bond Registrar under this Ordinance. In addition to the terms of such agreement and subject to modification thereby, the Bond Registrar by acceptance of duties under this Ordinance agrees (a) to act as bond registrar, paying agent, authenticating agent, and transfer agent as provided herein; (b) to maintain a list of Bondholders as set forth herein and to furnish such list to the City upon request, but otherwise to keep such list confidential to the extent permitted by law; (c) to cancel and/or destroy Bonds which have been paid at maturity or submitted for exchange or transfer; (d) to furnish the City at least annually a certificate with respect to Bonds cancelled and/or destroyed; and (e) to furnish the City at least annually an audit confirmation of Bonds paid, Bonds outstanding, and payments made with respect to interest on the Bonds. The City covenants with respect to the Bond Registrar, and the Bond Registrar further covenants and agrees as follows: (A) The City shall at all times retain a Bond Registrar with respect to the Bonds; it will maintain at the designated office(s) of such Bond Registrar a place or places where Bonds may be presented for payment, registration, transfer, or exchange; and it will require that the Bond Registrar properly maintain the Bond Register and perform the other duties and obligations imposed upon it by this Ordinance in a manner consistent with the standards, customs and practices of the municipal securities industry. 339 of 481 -39- (B) The Bond Registrar shall signify its acceptance of the duties and obligations imposed upon it by this Ordinance by executing the certificate of authentication on any Bond, and by such execution the Bond Registrar shall be deemed to have certified to the City that it has all requisite power to accept and has accepted such duties and obligations not only with respect to the Bond so authenticated but with respect to all the Bonds. Any Bond Registrar shall be the agent of the City and shall not be liable in connection with the performance of its duties except for its own negligence or willful wrongdoing. Any Bond Registrar shall, however, be responsible for any representation in its certificate of authentication on Bonds. (C) The City may remove the Bond Registrar at any time. In case at any time the Bond Registrar shall resign, shall be removed, shall become incapable of acting, or shall be adjudicated a bankrupt or insolvent, or if a receiver, liquidator, or conservator of the Bond Registrar or of the property thereof shall be appointed, or if any public officer shall take charge or control of the Bond Registrar or of the property or affairs thereof, the City covenants and agrees that it will thereupon appoint a successor Bond Registrar. The City shall give notice of any such appointment made by it to each registered owner of any Bond within twenty days after such appointment in any reasonable manner as the City shall select. Any Bond Registrar appointed under the provisions of this Section shall be a bank, trust company, or national banking association maintaining a corporate trust office in Illinois or New York, and having capital and surplus and undivided profits in excess of $100,000,000. The City Clerk of the City is hereby directed to file a certified copy of this Ordinance with the Bond Registrar. Section 20. Defeasance. Any Bond or Bonds (a) which are paid and cancelled; (b) which have matured and for which sufficient sums been deposited with the Bond Registrar to 340 of 481 -40- pay all principal and interest due thereon; or (c) (i) for which sufficient funds and Defeasance Obligations have been deposited with the Bond Registrar or similar institution to pay, taking into account investment earnings on such obligations, all principal of and interest on such Bond or Bonds when due at maturity, pursuant to an irrevocable escrow or trust agreement, (ii) accompanied by an opinion of Bond Counsel or Other Bond Counsel as to compliance with the covenants with respect to such Bonds, and (iii) accompanied by an express declaration of defeasance by the Corporate Authorities; shall cease to have any lien on or right to receive or be paid from Bond Moneys or the Bond Fund hereunder and shall no longer have the benefits of any covenant for the registered owners of outstanding Bonds as set forth herein as such relates to lien and security of the outstanding Bonds. All covenants relative to the Tax-exempt status of Tax- exempt Bonds; and payment, registration, transfer, and exchange; are expressly continued for all affected Bonds whether outstanding Bonds or not. For purposes of this Section, “Defeasance Obligations” means (a) noncallable, non-redeemable, direct and general full faith and credit obligations of the United States Treasury (“Directs”), (b) certificates of participation or trust receipts in trusts comprised wholly of Directs or (c) other noncallable, non-redeemable, obligations unconditionally guaranteed as to timely payment to maturity by the United States Treasury. Section 21. Prior Bonds and Taxes. The taxes previously levied to pay principal of and interest on the Refunded Bonds, to the extent such principal and interest is provided for from the proceeds of the Bonds as hereinabove described, shall be abated. The filing of a certificate of abatement with the County Clerk shall constitute authority and direction for the County Clerk to make such abatement. Such taxes as previously levied which are either on hand or cannot be abated (already in the process of extension or collection) shall be used for lawful purposes of the 341 of 481 -41- City, including the payment of debt service on the Bonds, so as to reduce the need for the levy of taxes for the Bonds Section 22. Publication of Ordinance. A full, true, and complete copy of this Ordinance shall be published within ten days after passage in pamphlet form by authority of the Corporate Authorities. Section 23. Severability. If any section, paragraph, clause, or provision of this Ordinance shall be held invalid, the invalidity of such section, paragraph, clause, or provision shall not affect any of the other provisions of this Ordinance. 342 of 481 -42- Section 24. Superseder and Effective Date. All ordinances, resolutions, and orders, or parts thereof, in conflict with this Ordinance, are to the extent of such conflict hereby superseded; and this Ordinance shall be in full force and effect immediately upon its passage, approval and publication. ADOPTED: This 12th day of October, 2015. AYES: _______________________________________________________________ NAYS: _______________________________________________________________ ABSENT: _______________________________________________________________ WITNESS: October 12, 2015 _______________________________ Mayor, City of Evanston Cook County, Illinois Published in pamphlet form by authority of the Corporate Authorities on __________, 2015. ATTEST: ____________________________________ City Clerk, City of Evanston Cook County, Illinois 343 of 481 EXTRACT OF MINUTES of the regular public meeting of the City Council of the City of Evanston, Cook County, Illinois, held at the City Hall, located at 2100 Ridge Avenue, in said City, at ____ p.m., on Monday, the 21st day of September, 2015. The Mayor called the meeting to order and directed the City Clerk to call the roll. Upon the roll being called, the Mayor, Elizabeth B. Tisdahl, being physically present at such place and time, and the following Aldermen, being physically present at such place and time, answered present: __________________________________________________________ _____________________________________________________________________________ . The following Aldermen were allowed by a majority of the Aldermen in accordance with and to the extent allowed by rules adopted by the City Council to attend the meeting by video or audio conference: _____________________________________________________________ . No Alderman was denied permission to attend the meeting by video or audio conference. The following Aldermen were absent and did not participate in the meeting in any manner or to any extent whatsoever: _____________________________________________________ . * * * * * * * * * * * * There being a quorum present, various business of the City was conducted. * * * * * * * * * * * * The City Council then discussed a proposed capital improvement program for the City and considered the introduction of an ordinance providing for the issuance of one or more series of General Obligation Corporate Purpose Bonds, Series 2015A of the City and one or more series of General Obligation Refunding Bonds, Series 2015B of the City, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. 344 of 481 -2- Thereupon, Alderman _______________ presented an ordinance entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2015A and one or more series of not to exceed $11,475,000 General Obligation Refunding Bonds, Series 2015B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. (the “Bond Ordinance”). A discussion of the matter followed. During the discussion, Alderman __________ gave a public recital of the nature of the matter, which included a reading of the title of the Bond Ordinance and review of the certain provisions of the ordinance, and the following further information. [Here insert further statements, if any] 345 of 481 -3- Alderman _______________ moved and Alderman _______________ seconded the motion that the Bond Ordinance as presented be introduced. The Mayor directed that the roll be called for a vote upon the motion to introduce the ordinance. Upon the roll being called, the following Aldermen voted AYE: ____________________ _____________________________________________________________________________ . and the following Aldermen voted NAY: ____________________________________________ WHEREUPON, the Mayor declared the motion carried and the ordinance introduced, and henceforth did approve and sign the same in open meeting, and did direct the City Clerk to record the same in full in the records of the City of Evanston, Cook County, Illinois. * * * * * * * * * * * * Other business was duly transacted at said meeting. * * * * * * * * * * * * Upon motion duly made and carried, the meeting adjourned. City Clerk 346 of 481 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) CERTIFICATION OF AGENDA AND INTRODUCTION MINUTES I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of the official journal of proceedings, books, records, minutes, and files of the City and of the City Council (the “Corporate Authorities”) of the City. I do further certify that the foregoing extract of minutes is a full, true, and complete transcript of that portion of the minutes of the meeting (the “Meeting”) of the Corporate Authorities held on the 21st day of September, 2015 insofar as the same relates to the introduction of an ordinance, numbered 124-O-15, entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2015A and one or more series of not to exceed $11,475,000 General Obligation Refunding Bonds, Series 2015B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. (the “Ordinance”) a true, correct, and complete copy of which Ordinance as introduced at the Meeting appears in the foregoing transcript of the minutes of the Meeting. I do further certify that the deliberations of the Corporate Authorities on the introduction of the Ordinance were taken openly; that the vote on the introduction of the Ordinance was taken openly; that the Meeting was held at a specified time and place convenient to the public; that notice of the Meeting was duly given to all newspapers, radio or television stations, and other news media requesting such notice; that an agenda (the “Agenda”) for the Meeting was posted at the location where the Meeting was held and at the principal office of the Corporate Authorities 347 of 481 -2- (both such locations being at City Hall) at least 48 hours in advance of the Meeting and also not later than 5:00 p.m. on Friday, September 18, 2015 and remained continuously so posted until the adjournment of the Meeting; that said Agenda contained a separate specific item relating to the consideration of the Ordinance and that a true, correct, and complete copy of said Agenda as so posted is attached to this certificate; that the Meeting was called and held in strict compliance with the provisions of the Open Meetings Act of the State of Illinois, as amended; and the Illinois Municipal Code, as amended; and that the Corporate Authorities have complied with all of the provisions of such Act and Code and with all of the procedural rules of the Corporate Authorities in the adoption of the Ordinance. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of the City this 21st day of September, 2015. _______________________________ City Clerk [SEAL] 348 of 481 EXTRACT OF MINUTES of the regular public meeting of the City Council of the City of Evanston, Cook County, Illinois, held at the City Hall, located at 2100 Ridge Avenue, in said City, at ____ p.m., on Monday, the 12th day of October, 2015. The Mayor called the meeting to order and directed the City Clerk to call the roll. Upon the roll being called, the Mayor, Elizabeth B. Tisdahl, being physically present at such place and time, and the following Aldermen, being physically present at such place and time, answered present: __________________________________________________________ _____________________________________________________________________________ . The following Aldermen were allowed by a majority of the Aldermen in accordance with and to the extent allowed by rules adopted by the City Council to attend the meeting by video or audio conference: _____________________________________________________________ . No Alderman was denied permission to attend the meeting by video or audio conference. The following Aldermen were absent and did not participate in the meeting in any manner or to any extent whatsoever: _____________________________________________________ . * * * * * * * * * * * * There being a quorum present, various business of the City was conducted. * * * * * * * * * * * * The City Council then discussed a proposed capital improvement program for the City and considered an ordinance providing for the issuance of one or more series of General Obligation Corporate Purpose Bonds, Series 2015A of the City and one or more series of General Obligation Refunding Bonds, Series 2015B of the City, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. 349 of 481 -2- Thereupon, Alderman _______________ presented an ordinance entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2015A and one or more series of not to exceed $11,475,000 General Obligation Refunding Bonds, Series 2015B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. (the “Bond Ordinance”). A discussion of the matter followed. During the discussion, Alderman __________ gave a public recital of the nature of the matter, which included a reading of the title of the Bond Ordinance and review of the section headings, and the following further information. [Here insert further statements, if any] 350 of 481 -3- Alderman _______________ moved and Alderman _______________ seconded the motion that the Bond Ordinance as presented be adopted. The Mayor directed that the roll be called for a vote upon the motion to adopt the ordinance. Upon the roll being called, the following Aldermen voted AYE: ____________________ _____________________________________________________________________________ . and the following Aldermen voted NAY: ____________________________________________ WHEREUPON, the Mayor declared the motion carried and the ordinance adopted, and henceforth did approve and sign the same in open meeting, and did direct the City Clerk to record the same in full in the records of the City of Evanston, Cook County, Illinois. * * * * * * * * * * * * Other business was duly transacted at said meeting. * * * * * * * * * * * * Upon motion duly made and carried, the meeting adjourned. City Clerk 351 of 481 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) CERTIFICATION OF AGENDA, ADOPTION MINUTES AND ORDINANCE I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of the official journal of proceedings, books, records, minutes, and files of the City and of the City Council (the “Corporate Authorities”) of the City. I do further certify that the foregoing extract of minutes is a full, true, and complete transcript of that portion of the minutes of the meeting (the “Meeting”) of the Corporate Authorities held on the 12th day of October, 2015 insofar as the same relates to the adoption of an ordinance, numbered 124-O-15, entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2015A and one or more series of not to exceed $11,475,000 General Obligation Refunding Bonds, Series 2015B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. (the “Ordinance”) a true, correct, and complete copy of which Ordinance as adopted at the Meeting appears in the foregoing transcript of the minutes of the Meeting. I do further certify that the deliberations of the Corporate Authorities on the adoption of the Ordinance were taken openly; that the vote on the adoption of the Ordinance was taken openly; that the Meeting was held at a specified time and place convenient to the public; that notice of the Meeting was duly given to all newspapers, radio or television stations, and other news media requesting such notice; that an agenda (the “Agenda”) for the Meeting was posted at the location where the Meeting was held and at the principal office of the Corporate Authorities 352 of 481 -2- (both such locations being at City Hall) at least 48 hours in advance of the Meeting and also not later than 5:00 p.m. on Friday, October 9, 2015; that said Agenda contained a separate specific item relating to the consideration of the Ordinance and that a true, correct, and complete copy of said Agenda as so posted is attached to this certificate; that the Meeting was called and held in strict compliance with the provisions of the Open Meetings Act of the State of Illinois, as amended; and the Illinois Municipal Code, as amended; and that the Corporate Authorities have complied with all of the provisions of such Act and Code and with all of the procedural rules of the Corporate Authorities in the adoption of the Ordinance. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of the City this 12th day of October, 2015. _______________________________ City Clerk [SEAL] 353 of 481 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) CERTIFICATE OF PUBLICATION IN PAMPHLET FORM I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of the official journal of proceedings, books, records, minutes, and files of the City and of the City Council (the “Corporate Authorities”) of the City. I do further certify that on the ____ day of _____________, 2015 there was published in pamphlet form, by authority of the City Council, a true, correct, and complete copy of Ordinance Number 124-O-15 of the City entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2015A and one or more series of not to exceed $11,475,000 General Obligation Refunding Bonds, Series 2015B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. and providing for the issuance of said bonds, and that the ordinance as so published was on that date readily available for public inspection and distribution, in sufficient number so as to meet the needs of the general public, at my office as City Clerk located in the City. IN WITNESS WHEREOF I have affixed hereto my official signature and the seal of the City this ____ day of ____________, 2015. _______________________________ City Clerk [SEAL] 354 of 481 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) CERTIFICATE OF FILING I do hereby certify that I am the duly qualified and acting County Clerk of The County of Cook, Illinois, and as such officer I do hereby certify that on the ____ day of __________, 2015 there was filed in my office a properly certified copy of Ordinance Number 124-O-15, duly adopted by the City Council of the City of Evanston, Cook County, Illinois, on the 12th day of October, 2015 and entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2015A and one or more series of not to exceed $11,475,000 General Obligation Refunding Bonds, Series 2015B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. and approved by the Mayor of said City, and that the same has been deposited in, and all as appears from, the official files and records of my office. IN WITNESS WHEREOF I have hereunto affixed my official signature and the seal of The County of Cook, Illinois, this ____ day of _______________, 2015. _______________________________ County Clerk of The County of Cook, Illinois [SEAL] 355 of 481 - EXHIBIT A - 3838098.01.08.B 2231926 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) BOND ORDER IN CONNECTION WITH THE ISSUANCE OF $__________ GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2015A AND $__________ GENERAL OBLIGATION REFUNDING BONDS, SERIES 2015B To: City Council City of Evanston, Cook County, Illinois, and the County Clerk of The County of Cook, Illinois GREETINGS: We are pleased to advise you as follows: A. Sale. Please be advised that the City Council (the “Corporate Authorities”) of the City of Evanston, Cook County Illinois (the “City”), has heretofore adopted on the 12th day of October, 2015, a bond ordinance entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2015A and one or more series of not to exceed $11,475,000 General Obligation Refunding Bonds, Series 2015B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. (the “2015 Bond Ordinance”), which authorizes the issuance of (i) one or more series of General Obligation Corporate Purpose Bonds, Series 2015A (the “2015A Bonds”) of the City for the purposes of providing for various capital improvements (the “Capital Improvement Project”) at various locations throughout the City, including certain capital expenditures as detailed for the year 2015 in the City’s Capital Improvement Plan, as adopted by the Corporate Authorities and paying costs related to the issuance of the 2015A Bonds; and (ii) one or more series of General Obligation Refunding Bonds, Series 2015B (the “2015B Bonds” and, together with the 2015A 356 of 481 -2- Bonds, the “Bonds”) of the City for the purposes of refunding a portion of the City’s General Obligation Bonds, Series 2006B (the “Refunding”) and paying costs related to the issuance of the 2015B Bonds. Terms used but not defined herein shall have the same meanings as terms defined in the 2015 Bond Ordinance. Responsive to authority contained in the 2015 Bond Ordinance, the undersigned City Manager and Mayor have sold the 2015A Bonds in the aggregate principal amount of $______________ to the purchaser thereof, namely, _______________________________ (the “2015A Purchaser”), pursuant to an Official Notice of Sale and an official Bid Form between the City and the 2015A Purchaser after a competitive sale of the 2015A Bonds, held on _____________, 2015 (the “2015A Bond Purchase Agreement”), at a price of $_____________ (representing par, plus original issue premium in the amount of $_____________ and less and underwriter’s discount of $___________). Responsive to authority contained in the 2015 Bond Ordinance, the undersigned City Manager and Mayor have sold the 2015B Bonds in the aggregate principal amount of $______________ to the purchaser thereof, namely, _______________________________ (the “2015B Purchaser” and, together with the 2015A Purchaser, the “Purchasers”), pursuant to an Official Notice of Sale and an official Bid Form between the City and the 2015B Purchaser after a competitive sale of the 2015B Bonds, held on _____________, 2015 (the “2015B Bond Purchase Agreement” and, together with the 2015A Bond Purchase Agreement, the “Bond Purchase Agreements”), at a price of $_____________ (representing par, plus original issue premium in the amount of $_____________ and less and underwriter’s discount of $___________). The price to be paid to the City for each Series of the Bonds is not less than 99.0% of the par amount of the respective Series of the Bonds. 357 of 481 -3- B. FINDINGS The following further conditions have also been met: 1. 2015A BONDS. (a) We have received the required certificates and reports of the Financial Advisors supporting our statements herein. (b) The 2015A Bonds do not exceed the maximum authorized of $14,000,000. (c) No interest rate on the 2015A Bonds exceeds 5.00% per annum. (d) The final maturity date of the 2015A Bonds does not extend past December 1, 2035. (e) The sum of the principal of and interest on the 2015A Bonds due (or subject to mandatory redemption) in any given annual period from December 2 to the following December 1 (a “Bond Year”) does not exceed $1,200,000. (f) The terms of the 2015A Bonds are fair and reasonable in light of current conditions in the market for tax-exempt obligations such as the 2015A Bonds. 2. 2015B BONDS. (a) We have received the required certificates and reports of the Financial Advisors supporting our statements herein. (b) The 2015B Bonds do not exceed the maximum authorized of $11,475,000. (c) No interest rate on the 2015B Bonds exceeds 5.00% per annum. (d) The final maturity date of the 2015B Bonds does not extend past December 1, 2022. (e) The sum of the principal of and interest on the 2015B Bonds due (or subject to mandatory redemption) in any Bond Year does not exceed $2,500,000. (f) The terms of the 2015B Bonds are fair and reasonable in light of current conditions in the market for tax-exempt obligations such as the 2015B Bonds. (g) The savings accomplished by the Refunding is not less than two percent (2.0%) of the par amount of the Refunded Bonds. (h) The Eligible Prior Bonds selected for redemption are as set forth in Exhibit III attached hereto and made a part hereof. C. NO CONFLICTS No person responsible for the sale of either Series of the Bonds (being the undersigned, the Assistant City Manager/Treasurer, the Director of Administrative Services, and the Corporation Counsel) and holding any office of the City, either by election or appointment, is in 358 of 481 -4- any manner financially interested, either directly, in his or her own name, or indirectly, in the name of any other person, association, trust or corporation, in either of the Bond Purchase Agreements with either of the Purchasers for the sale of the Bonds. D. TERMS OF THE BONDS The 2015A Bonds shall be designated “General Obligation Corporate Purpose Bonds, Series 2015A.” Pursuant to the terms of the 2015A Bond Purchase Agreement, the 2015A Bonds shall be issued in the amount of $__________; shall be dated as of the date of delivery thereof; and shall have the further terms as is set forth in Exhibit I attached hereto and incorporated herein by reference. The 2015B Bonds shall be designated “General Obligation Refunding Bonds, Series 2015B.” Pursuant to the terms of the 2015B Bond Purchase Agreement, the 2015B Bonds shall be issued in the amount of $__________; shall be dated as of the date of delivery thereof; and shall have the further terms as is set forth in Exhibit I attached hereto and incorporated herein by reference. E. TAXES Section 11 of the 2015 Bond Ordinance provides for direct annual taxes sufficient to pay the principal of and interest on each Series of the Bonds promptly when and as the same falls due at maturity or as subject to mandatory redemption. Please be further advised that the Bonds were sold on terms resulting in a final schedule of taxes levied and to be extended as set forth in Exhibit II attached hereto and incorporated herein by reference. F. BOND INSURANCE [The Purchasers have not requested and no Bond Insurance has been procured as of the date hereof for the payment of principal of and interest on the Bonds.][Add insurance information, if needed.] 359 of 481 -5- G. DEPOSITS INTO FUNDS At the time of execution of this Bond Order, the proceeds of the Bonds are expected to be used substantially as follows: 2015A BONDS Derived as follows: ($) (1) Par Amount __________ (2) Reoffering Premium (+) __________ (3) Underwriter’s Discount (-) (__________) (4) Purchase Price (=) __________ (5) Accrued Interest (+) 0.00 (6) Total Received by City (=) __________ Allocated or spent as follows: ($) (a) Costs of Issuance to be paid directly or to 2015A Expense Fund __________ (b) Accrued Interest to 2015A Bond Fund 0.00 (c) Deposit to Capital Improvement Project Fund _________ (d) Total (=) __________ 360 of 481 -6- 2015B BONDS Derived as follows: ($) (1) Par Amount __________ (2) Reoffering Premium (+) __________ (3) Underwriter’s Discount (-) (__________) (4) Purchase Price (=) __________ (5) Accrued Interest (+) 0.00 (6) Total Received by City (=) __________ Allocated or spent as follows: ($) (a) Costs of Issuance to be paid directly or to 2015B Expense Fund __________ (b) Accrued Interest to 2015A Bond Fund 0.00 (c) Deposit with Paying Agent for Prior Bonds _________ (d) Total (=) __________ H. BOND REGISTRAR The Bond Registrar and Paying Agent for the Bonds is Wells Fargo Bank, N.A., Minneapolis, Minnesota. 361 of 481 -7- I. RECORDS Finally, please be advised that this Bond Order shall be entered into the records of the City and made available to all members of the Corporate Authorities at a public meeting thereof held after the date hereof. Respectfully submitted as of this ____ day of ___________, 2015. ________________________________________ Wally Bobkiewicz, City Manager ________________________________________ Elizabeth B. Tisdahl, Mayor 362 of 481 ACKNOWLEDGMENT OF FILING Filed in the office of the City Clerk of the City of Evanston, Cook County, Illinois, this ____ day of ____________, 2015. _______________________________________ City Clerk City of Evanston Cook County, Illinois 363 of 481 EXHIBITS: EXHIBIT DESCRIBES I Terms of the Bonds II Taxes to be levied for the Bonds III Refunded Bonds 364 of 481 EXHIBIT I TERMS OF THE BONDS THE 2015A BONDS The 2015A Bonds are due serially on December 1 of the years and in the amounts and bear interest at the rates percent per annum as follows: YEAR AMOUNT ($) RATE (%) Each of the 2015A Bonds bears interest from the later of the dated date as stated above or from the most recent interest payment date to which interest has been paid or duly provided for, until the principal amount of such 2015A Bond, respectively, is paid or duly provided for, such interest (computed upon the basis of a 360-day year of twelve 30-day months) being payable on June 1 and December 1 of each year, commencing on ____________ 1, 201__. 2015A BOND REDEMPTION Mandatory Redemption. [The 2015A Bonds are not subject to mandatory redemption.][The 2015A Bonds coming due on December 1, 20__ are Term Bonds and are subject to mandatory redemption by operation of the 2015A Bond Fund at a price of par, without premium, plus accrued interest to the date fixed for redemption, on December 1 of the years and in the amounts as follows: FOR THE 20__ TERM BOND: YEAR AMOUNT ($) 20__ _______ 20__ _______ (stated maturity)] Optional Redemption. [The 2015A Bonds are not subject to optional redemption.][The 2015A Bonds maturing on or after December 1, 20__, are subject to redemption at the option of the City, in whole or in part, in any order of maturity and if in part, in principal amounts that are integral multiples of $5,000 and as applicable to any mandatory redemption requirement as the 365 of 481 -2- City may determine, on any date on or after December 1, 20__, at a price equal to par plus accrued interest to the date fixed for redemption.] THE 2015B BONDS The 2015B Bonds are due serially on December 1 of the years and in the amounts and bear interest at the rates percent per annum as follows: YEAR AMOUNT ($) RATE (%) Each of the 2015B Bonds bears interest from the later of the dated date as stated above or from the most recent interest payment date to which interest has been paid or duly provided for, until the principal amount of such 2015B Bond, respectively, is paid or duly provided for, such interest (computed upon the basis of a 360-day year of twelve 30-day months) being payable on June 1 and December 1 of each year, commencing on ____________ 1, 201__. 2015B BOND REDEMPTION Mandatory Redemption. [The 2015B Bonds are not subject to mandatory redemption.][The 2015B Bonds coming due on December 1, 20__ are Term Bonds and are subject to mandatory redemption by operation of the 2015B Bond Fund at a price of par, without premium, plus accrued interest to the date fixed for redemption, on December 1 of the years and in the amounts as follows: FOR THE 20__ TERM BOND: YEAR AMOUNT ($) 20__ _______ 20__ _______ (stated maturity)] Optional Redemption. [The 2015B Bonds are not subject to optional redemption.][The 2015B Bonds maturing on or after December 1, 20__, are subject to redemption at the option of the City, in whole or in part, in any order of maturity and if in part, in principal amounts that are integral multiples of $5,000 and as applicable to any mandatory redemption requirement as the 366 of 481 -3- City may determine, on any date on or after December 1, 20__, at a price equal to par plus accrued interest to the date fixed for redemption.] 367 of 481 -4- EXHIBIT II TAX LEVY FOR BONDS THE 2015A BONDS YEAR A TAX SUFFICIENT TO PRODUCE THE DOLLAR ($) AMOUNT 2015 $__________ for interest and principal up to and including December 1, 2016 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 368 of 481 -5- THE 2015B BONDS YEAR A TAX SUFFICIENT TO PRODUCE THE DOLLAR ($) AMOUNT 2015 $__________ for interest and principal up to and including December 1, 2016 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 20__ $__________ for interest and principal 369 of 481 -6- EXHIBIT III DESCRIPTION OF THE REFUNDED BONDS GENERAL OBLIGATION BONDS, SERIES 2006B, DATED DECEMBER 28, 2006 Original Principal Amount: $14,430,000 Originally Due Serially on January 1 of the Years: 2013 to 2023 Amount Remaining Outstanding: $13,210,000 Amount To Be Refunded: $11,330,000 REMAINING OUTSTANDING 2006B BONDS TO BE BE REFUNDED DUE AND DESCRIBED AS FOLLOWS: JANUARY 1 OF THE YEAR AMOUNT ($) RATE OF INTEREST (%) AMOUNT TO BE REFUNDED 2016 1,880,000 4.000 2017 1,695,000 4.250 2018 1,725,000 4.500 2019 1,555,000 4.000 2020 1,585,000 4.200 2021 1,825,000 4.125 2022 1,355,000 4.250 2022 500,000 4.500 2023 1,090,000 4.250 which 2006B Bonds are subject to redemption prior to maturity at the option of the City on any date on or after January 1, 2016, at the redemption price of par and accrued interest. 370 of 481 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) NOTIFICATION OF BOND TERMS AND DIRECTION FOR COLLECTION OF TAXES $___________ GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2015A AND $___________ GENERAL OBLIGATION REFUNDING BONDS, SERIES 2015B TO: THE COUNTY CLERK OF THE COUNTY OF COOK, ILLINOIS: GREETINGS. Please take note of the advice and terms on the attached Bond Order (the “Bond Order”), dated as of the ____ day of ____________, 2015, for the aggregate principal amount of $__________ General Obligation Corporate Purpose Bonds, Series 2015A and $__________ General Obligation Refunding Bonds, Series 2015B, of the City of Evanston, Cook County, Illinois (the “City”), which Bond Order has been executed by the City Manager and the Mayor. Terms used herein are by reference to the Bond Order. YOU ARE ACCORDINGLY ORDERED AND DIRECTED to collect taxes, levied in the bond ordinance authorizing the issuance of the Bonds, as enumerated in the Bond Order. IN WITNESS WHEREOF we hereunto affix our official signatures as of this ____ day of ____________, 2015. _______________________________________ City Manager City of Evanston Cook County, Illinois _______________________________________ Mayor City of Evanston Cook County, Illinois 371 of 481 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) FILING CERTIFICATE $___________ GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2015A AND $___________ GENERAL OBLIGATION REFUNDING BONDS, SERIES 2015B I, the undersigned, do hereby certify that I am the duly elected, qualified and acting County Clerk of The County of Cook, Illinois (the “County”), and as such officer I do further certify that on the ____ day of ________________, 2015, there was filed in my office as County Clerk a BOND ORDER IN CONNECTION WITH THE ISSUANCE OF $________ GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2015A AND $________ GENERAL OBLIGATION REFUNDING BONDS, SERIES 2015B, of the City of Evanston, Cook County, Illinois (the “City”), which Bond Order has been executed by the City Manager and the Mayor, has been dated as of the ___ day of ___________, 2015, and is accompanied by a NOTIFICATION OF BOND TERMS AND DIRECTION FOR COLLECTION OF TAXES, signed by said officers of said City, each as attached hereto, and that said Bond Order and said Notification of Bond Terms and Direction for Collection of Taxes have each been placed on file in and do appear in the records of my office; and that, further, said taxes levied for the payment of said City’s General Obligation Corporate Purpose Bonds, Series 2015A and General Obligation Refunding Bonds, Series 2015B, will be extended for collection as provided in said Bond Order. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of The County of Cook, Illinois, this ____ day of ______________, 2015. _______________________________________ County Clerk of The County of Cook, Illinois [SEAL] 372 of 481 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) AVAILABILITY OF BOND ORDER $__________ GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2015A AND $__________ GENERAL OBLIGATION REFUNDING BONDS, SERIES 2015B I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of the official books, records, minutes and files of the City and of the City Council thereof (the “Corporate Authorities”). I do further certify that I will make available to all members of the Corporate Authorities at the next regular meeting of the Corporate Authorities, a Bond Order for $__________ General Obligation Corporate Purpose Bonds, Series 2015A and $__________ General Obligation Refunding Bonds, Series 2015B, a true, correct and complete copy of which is attached hereto. IN WITNESS WHEREOF I hereunto affix my official signature, this ____ day of ___________, 2015. _______________________________________ City Clerk City of Evanston, Cook County, Illinois 373 of 481 FINANCIAL ADVISORS’ CERTIFICATE RE: BOND SALE Public Financial Management, Inc. (“We” or the “Financial Advisors”), by our duly authorized officer, do hereby certify as follows: 1. We are the financial advisors for the City of Evanston, Cook County, Illinois (the “City”) regarding the City’s $_____________ General Obligation Corporate Purpose Bonds, Series 2015A (the “2015A Bonds”) and the City’s $_____________ General Obligation Refunding Bonds, Series 2015B (the “2015B Bonds” and, together with the 2015A Bonds, the “Bonds”). The City has sold the 2015A Bonds to _____________________, at a price of $____________ plus accrued interest to the date of delivery, if any. The City has sold the 2015B Bonds to _____________________, at a price of $____________ plus accrued interest to the date of delivery, if any. The Bonds are to be issued under and pursuant to that certain Bond Ordinance, adopted October 12, 2015, of the City (the “2015 Bond Ordinance”). Terms not defined herein are as defined in the 2015 Bond Ordinance. 2. The following further conditions have also been met: A. 2015A BONDS. (i) The 2015A Bonds do not exceed the maximum authorized of $14,000,000. (ii) No interest rate on the 2015A Bonds exceeds 5.00% per annum. (iii) The final maturity date of the 2015A Bonds does not extend past December 1, 2035. (iv) The sum of the principal of and interest on the 2015A Bonds due (or subject to mandatory redemption) in any given annual period from December 2 to the following December 1 (a “Bond Year”) does not exceed $1,200,000. (v) The terms of the 2015A Bonds are fair and reasonable in light of current conditions in the market for tax-exempt obligations such as the 2015A Bonds. 374 of 481 -2- B. 2015B BONDS. (i) The 2015B Bonds do not exceed the maximum authorized of $11,475,000. (ii) No interest rate on the 2015B Bonds exceeds 5.00% per annum. (iii) The final maturity date of the 2015B Bonds does not extend past December 1, 2022. (iv) The sum of the principal of and interest on the 2015B Bonds due (or subject to mandatory redemption) in any Bond Year does not exceed $2,500,000. (v) The terms of the 2015B Bonds are fair and reasonable in light of current conditions in the market for tax-exempt obligations such as the 2015B Bonds. (vi) The savings accomplished by the Refunding is not less than two percent (2.0%) of the par amount of the Refunded Bonds. 3. We have prepared certain schedules in connection with the purchase and sale of the Bonds, including debt service schedules, bond yields and other related information; and the schedules are accurate in all material respects. Attached hereto as Schedule I is a true and correct schedule of taxes to be levied and extended for the Bonds. IN WITNESS WHEREOF we hereunto affix our corporate name by our officer’s signature this ____ day of _____________, 2015. PUBLIC FINANCIAL MANAGEMENT, INC. By: ____________________________________ Its: _________________________________ and Authorized Officer 375 of 481 - EXHIBIT B - 3838128.01.04.B 2231926 CONTINUING DISCLOSURE UNDERTAKING FOR THE PURPOSE OF PROVIDING CONTINUING DISCLOSURE INFORMATION UNDER SECTION (b)(5) OF RULE 15c2-12 This Continuing Disclosure Undertaking (this “Agreement”) is executed and delivered by the City of Evanston, Cook County, Illinois (the “City”), in connection with the issuance of $_____________ General Obligation Corporate Purpose Bonds, Series 2015A (the “2015A Bonds”) and $____________ General Obligation Refunding Bonds, Series 2015B (the “2015B Bonds” and, together with the 2015A Bonds, the “Bonds”). The Bonds are being issued pursuant to an ordinance adopted by the City Council of the City on the 12th day of October, 2015 (as supplemented by the Bond Order authorized therein and executed in connection with the sale of the Bonds, the “Ordinance”). In consideration of the issuance of the Bonds by the City and the purchase of such Bonds by the beneficial owners thereof, the City covenants and agrees as follows: 1. PURPOSE OF THIS AGREEMENT. This Agreement is executed and delivered by the City as of the date set forth below, for the benefit of the beneficial owners of the Bonds and in order to assist the Participating Underwriters in complying with the requirements of the Rule (as defined below). The City represents that it will be the only obligated person with respect to the Bonds at the time the Bonds are delivered to the Participating Underwriters and that no other person is expected to become so committed at any time after issuance of the Bonds. 2. DEFINITIONS. The terms set forth below shall have the following meanings in this Agreement, unless the context clearly otherwise requires. Annual Financial Information means information of the type contained under the following headings and subheadings of, and in the following appendices and exhibits to, the Official Statement: [Insert reference to appropriate Sections of Official Statement.] Annual Financial Information Disclosure means the dissemination of disclosure concerning Annual Financial Information and the dissemination of the Audited Financial Statements as set forth in Section 4. Audited Financial Statements means the audited financial statements of the City prepared pursuant to the principles and as described in Exhibit I. Commission means the Securities and Exchange Commission. Dissemination Agent means any agent designated as such in writing by the City and which has filed with the City a written acceptance of such designation, and such agent’s successors and assigns. 376 of 481 -2- EMMA means the MSRB through its Electronic Municipal Market Access system for municipal securities disclosure or through any other electronic format or system prescribed by the MSRB for purposes of the Rule. Exchange Act means the Securities Exchange Act of 1934, as amended. MSRB means the Municipal Securities Rulemaking Board. Official Statement means the Final Official Statement, dated ___________, 2015, and relating to the Bonds. Participating Underwriter means each broker, dealer or municipal securities dealer acting as an underwriter in the primary offering of the Bonds. Reportable Event means the occurrence of any of the Events with respect to the Bonds set forth in Exhibit II. Reportable Events Disclosure means dissemination of a notice of a Reportable Event as set forth in Section 5. Rule means Rule 15c2-12 adopted by the Commission under the Exchange Act, as the same may be amended from time to time. State means the State of Illinois. Undertaking means the obligations of the City pursuant to Sections 4 and 5. 3. CUSIP NUMBERS. The CUSIP Numbers of the Bonds are set forth in Exhibit III. The City will include the CUSIP Numbers in all disclosure materials described in Sections 4 and 5 of this Agreement. 4. ANNUAL FINANCIAL INFORMATION DISCLOSURE. Subject to Section 8 of this Agreement, the City hereby covenants that it will disseminate its Annual Financial Information and its Audited Financial Statements (in the form and by the dates set forth in Exhibit I) to EMMA in such manner and format and accompanied by identifying information as is prescribed by the MSRB or the Commission at the time of delivery of such information and by such time so that such entities receive the information by the dates specified. MSRB Rule G-32 requires all EMMA filings to be in word-searchable PDF format. This requirement extends to all documents required to be filed with EMMA, including financial statements and other externally prepared reports. If any part of the Annual Financial Information can no longer be generated because the operations to which it is related have been materially changed or discontinued, the City will disseminate a statement to such effect as part of its Annual Financial Information for the year in which such event first occurs. 377 of 481 -3- If any amendment or waiver is made to this Agreement, the Annual Financial Information for the year in which such amendment or waiver is made (or in any notice or supplement provided to EMMA) shall contain a narrative description of the reasons for such amendment or waiver and its impact on the type of information being provided. 5. REPORTABLE EVENTS DISCLOSURE. Subject to Section 8 of this Agreement, the City hereby covenants that it will disseminate in a timely manner (not in excess of ten business days after the occurrence of the Reportable Event) Reportable Events Disclosure to EMMA in such manner and format and accompanied by identifying information as is prescribed by the MSRB or the Commission at the time of delivery of such information. MSRB Rule G-32 requires all EMMA filings to be in word-searchable PDF format. This requirement extends to all documents required to be filed with EMMA, including financial statements and other externally prepared reports. Notwithstanding the foregoing, notice of optional or unscheduled redemption of any Bonds or defeasance of any Bonds need not be given under this Agreement any earlier than the notice (if any) of such redemption or defeasance is given to the Bondholders pursuant to the Ordinance. 6. CONSEQUENCES OF FAILURE OF THE CITY TO PROVIDE INFORMATION. The City shall give notice in a timely manner to EMMA of any failure to provide Annual Financial Information Disclosure when the same is due hereunder. In the event of a failure of the City to comply with any provision of this Agreement, the beneficial owner of any Bond may seek mandamus or specific performance by court order, to cause the City to comply with its obligations under this Agreement. A default under this Agreement shall not be deemed a default under the Ordinance, and the sole remedy under this Agreement in the event of any failure of the City to comply with this Agreement shall be an action to compel performance. 7. AMENDMENTS; WAIVER. Notwithstanding any other provision of this Agreement, the City by ordinance or resolution authorizing such amendment or waiver, may amend this Agreement, and any provision of this Agreement may be waived, if: (a) (i) The amendment or waiver is made in connection with a change in circumstances that arises from a change in legal requirements, including without limitation, pursuant to a “no-action” letter issued by the Commission, a change in law, or a change in the identity, nature, or status of the City, or type of business conducted; or (ii) This Agreement, as amended, or the provision, as waived, would have complied with the requirements of the Rule at the time of the primary offering, after taking into account any amendments or interpretations of the Rule, as well as any change in circumstances; and (b) The amendment or waiver does not materially impair the interests of the beneficial owners of the Bonds, as determined by parties unaffiliated with the City (such as Bond Counsel). 378 of 481 -4- In the event that the Commission or the MSRB or other regulatory authority shall approve or require Annual Financial Information Disclosure or Reportable Events Disclosure to be made to a central post office, governmental agency or similar entity other than EMMA or in lieu of EMMA, the City shall, if required, make such dissemination to such central post office, governmental agency or similar entity without the necessity of amending this Agreement. 8. TERMINATION OF UNDERTAKING. The Undertaking of the City shall be terminated hereunder if the City shall no longer have any legal liability for any obligation on or relating to repayment of the Bonds under the Ordinance. The City shall give notice to EMMA in a timely manner if this Section is applicable. 9. DISSEMINATION AGENT. The City may, from time to time, appoint or engage a Dissemination Agent to assist it in carrying out its obligations under this Agreement, and may discharge any such Dissemination Agent, with or without appointing a successor Dissemination Agent. 10. ADDITIONAL INFORMATION. Nothing in this Agreement shall be deemed to prevent the City from disseminating any other information, using the means of dissemination set forth in this Agreement or any other means of communication, or including any other information in any Annual Financial Information Disclosure or notice of occurrence of a Reportable Event, in addition to that which is required by this Agreement. If the City chooses to include any information from any document or notice of occurrence of a Reportable Event in addition to that which is specifically required by this Agreement, the City shall have no obligation under this Agreement to update such information or include it in any future disclosure or notice of occurrence of a Reportable Event. 11. BENEFICIARIES. This Agreement has been executed in order to assist the Participating Underwriters in complying with the Rule; however, this Agreement shall inure solely to the benefit of the City, the Dissemination Agent, if any, and the beneficial owners of the Bonds, and shall create no rights in any other person or entity. 12. RECORDKEEPING. The City shall maintain records of all Annual Financial Information Disclosure and Reportable Events Disclosure, including the content of such disclosure, the names of the entities with whom such disclosure was filed and the date of filing such disclosure. 13. ASSIGNMENT. The City shall not transfer its obligations under the Ordinance unless the transferee agrees to assume all obligations of the City under this Agreement or to execute an Undertaking under the Rule. 379 of 481 -5- 14. GOVERNING LAW. This Agreement shall be governed by the laws of the State. CITY OF EVANSTON, COOK COUNTY, ILLINOIS By ____________________________________ Mayor Date: _____________, 2015 380 of 481 EXHIBIT I EXHIBIT I ANNUAL FINANCIAL INFORMATION AND TIMING AND AUDITED FINANCIAL STATEMENTS All or a portion of the Annual Financial Information and the Audited Financial Statements as set forth below may be included by reference to other documents which have been submitted to EMMA or filed with the Commission. If the information included by reference is contained in a Final Official Statement, the Final Official Statement must be available on EMMA; the Final Official Statement need not be available from the Commission. The City shall clearly identify each such item of information included by reference. Annual Financial Information exclusive of Audited Financial Statements will be submitted to EMMA by 270 days after the last day of the City’s fiscal year (currently __________), beginning with the fiscal year ending ____________, 20__. Audited Financial Statements as described below should be filed at the same time as the Annual Financial Information. If Audited Financial Statements are not available when the Annual Financial Information is filed, Audited Financial Statements will be submitted to EMMA within 30 days after availability to the City. Audited Financial Statements will be prepared in accordance with accounting principles generally accepted in the United States of America. If any change is made to the Annual Financial Information as permitted by Section 4 of the Agreement, the City will disseminate a notice of such change as required by Section 4. 381 of 481 EXHIBIT II EXHIBIT II EVENTS WITH RESPECT TO THE BONDS FOR WHICH REPORTABLE EVENTS DISCLOSURE IS REQUIRED 1. Principal and interest payment delinquencies 2. Non-payment related defaults, if material 3. Unscheduled draws on debt service reserves reflecting financial difficulties 4. Unscheduled draws on credit enhancements reflecting financial difficulties 5. Substitution of credit or liquidity providers, or their failure to perform 6. Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other material notices or determinations with respect to the tax status of the security, or other material events affecting the tax status of the security 7. Modifications to the rights of security holders, if material 8. Bond calls, if material, and tender offers 9. Defeasances 10. Release, substitution or sale of property securing repayment of the securities, if material 11. Rating changes 12. Bankruptcy, insolvency, receivership or similar event of the City∗ 13. The consummation of a merger, consolidation, or acquisition involving the City or the sale of all or substantially all of the assets of the City, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material 14. Appointment of a successor or additional trustee or the change of name of a trustee, if material ∗ This event is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent or similar officer for the City in a proceeding under the U.S. Bankruptcy Code or in any other proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction over substantially all of the assets or business of the City, or if such jurisdiction has been assumed by leaving the existing governing body and officials or officers in possession but subject to the supervision and orders of a court or governmental authority, or the entry of an order confirming a plan of reorganization, arrangement or liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the City. 382 of 481 EXHIBIT III EXHIBIT III CUSIP NUMBERS YEAR OF MATURITY CUSIP NUMBER 20__ 299227 ___ 20__ 299227 ___ 20__ 299227 ___ 20__ 299227 ___ 20__ 299227 ___ 20__ 299227 ___ 20__ 299227 ___ 20__ 299227 ___ 20__ 299227 ___ 20__ 299227 ___ 20__ 299227 ___ 20__ 299227 ___ 20__ 299227 ___ 20__ 299227 ___ 20__ 299227 ___ 20__ 299227 ___ 20__ 299227 ___ 20__ 299227 ___ 20__ 299227 ___ 20__ 299227 ___ 383 of 481 3838128.01.04.B 384 of 481 - EXHIBIT C - 3838133.01.05.B 2231926 [ON LETTERHEAD OF CITY] ____________, 2015 Wells Fargo Bank, N.A. Minneapolis, Minnesota Re: City of Evanston, Cook County, Illinois General Obligation Refunding Bonds, Series 2015B Ladies and Gentlemen: The City of Evanston, Cook County, Illinois (the “City”), by Ordinance No. 124-O-15, adopted by its City Council on October 12, 2015 (as supplemented by the Bond Order authorized therein and executed in connection with the sale of the hereinafter defined Bonds, the “Bond Ordinance”), has authorized the issue and delivery of $________ General Obligation Refunding Bonds, Series 2015B, dated _____________, 2015 (the “Bonds”). The City has authorized by the Bond Ordinance that proceeds of the Bonds be used to pay the principal of and interest on $_________ principal amount of the City’s outstanding and unpaid General Obligation Bonds, Series 2006B, dated December 28, 2006, maturing on January 1 of each of the years 2017 to 2023, inclusive (the “Refunded Bonds”) when due and upon redemption prior to maturity on January 1, 2016. The City hereby deposits with you $______________ from the proceeds of the Bonds and $________________ from funds of the City on hand and lawfully available (collectively, the “Deposit”) and you are hereby instructed as follows with respect thereto: 1. Upon deposit, you are directed to hold the Deposit in an irrevocable trust fund account (the “Trust Account”) for the City to the benefit of the holders of the Refunded Bonds. 2. You shall hold the Deposit in the Trust Account in cash for the sole and exclusive benefit of the holders of the Refunded Bonds until redemption of the Refunded Bonds on January 1, 2016 is made. 3. You shall promptly collect the principal, interest or profit from the proceeds deposited in the Trust Account and promptly apply the same as necessary to the payment of the Refunded Bonds as herein provided. 4. The City has called the Refunded Bonds for redemption and payment prior to maturity on January 1, 2016. You are hereby directed to provide for and give or cause 385 of 481 Wells Fargo Bank, N.A. ____________, 2015 Page 2 the Prior Paying Agent (as hereinafter defined) to give timely notice of the call for redemption of the Refunded Bonds. The form and time of the giving of such notice regarding the Refunded Bonds shall be as specified in the ordinance authorizing the issuance of the Refunded Bonds. The City agrees to reimburse you for any actual out-of-pocket expenses incurred in the giving of such notice, but the failure of the City to make such payment shall not in any respect whatsoever relieve you from carrying out any of the duties, terms or provisions of this Agreement. 5. In addition, you are hereby directed to give or cause the Prior Paying Agent to give notice of the call of the Refunded Bonds, on or before the date the notice of such redemption is given to the holders of the Refunded Bonds, to the Municipal Securities Rulemaking Board (the “MSRB”) through its Electronic Municipal Market Access system for municipal securities disclosure or through any other electronic format or system prescribed by the MSRB for purposes of Rule 15c2-12 adopted by the Securities and Exchange Commission under the Securities Exchange Act of 1934, as amended. Information with respect to procedures for submitting notice can be found at https://msrb.org. 6. You shall remit the sum of $___________ on January 1, 2016 to Wells Fargo Bank, N.A., Minneapolis, Minnesota, as paying agent for the Refunded Bonds (the “Prior Paying Agent”), such sum being sufficient to pay the principal of and interest on the Refunded Bonds on such date, and such remittance shall fully release and discharge you from any further duty or obligation thereto under this Agreement. 7. You shall make no payment of fees, due or to become due, of the Bond Registrar or the bond registrar and paying agent for the Bonds. The City shall pay the same as they become due. 8. If at any time it shall appear to you that the available proceeds of the deposits on demand in the Trust Account will not be sufficient to pay the principal of and interest on the Refunded Bonds, you shall notify the City not less than five (5) days prior to the January 1, 2016, payment date and the City shall make up the anticipated deficit from any funds legally available for such purpose so that no default in the making of any such payment will occur. 386 of 481 Wells Fargo Bank, N.A. ____________, 2015 Page 3 9. Upon final disbursement of funds sufficient to pay the Refunded Bonds as hereinabove provided for, you shall transfer any balance remaining in the Trust Account to the City and thereupon this Agreement shall terminate. Very truly yours, CITY OF EVANSTON, Cook County, Illinois By: ____________________________________ Mayor By: ____________________________________ City Clerk Accepted this ____ day of _______________, 2015. WELLS FARGO BANK, N.A. Minneapolis, Minnesota By: ____________________________________ Its __________________________________ 387 of 481 388 of 481 Sep 16, 2015 5:04 pm Prepared by Public Financial Management, Inc. Page 1 SOURCES AND USES OF FUNDS City of Evanston, IL Refunding of 2006B Bonds DRAFT Dated Date 10/15/2015 Delivery Date 10/15/2015 Sources: Bond Proceeds: Par Amount 11,475,000.00 11,475,000.00 Uses: Refunding Escrow Deposits: Cash Deposit 11,330,000.00 Delivery Date Expenses: Cost of Issuance 50,000.00 Underwriter's Discount 91,800.00 141,800.00 Other Uses of Funds: Additional Proceeds 3,200.00 11,475,000.00 ATTACHMENT 2 389 of 481 Sep 16, 2015 5:04 pm Prepared by Public Financial Management, Inc. Page 2 SUMMARY OF REFUNDING RESULTS City of Evanston, IL Refunding of 2006B Bonds DRAFT Dated Date 10/15/2015 Delivery Date 10/15/2015 Arbitrage yield 2.254007% Escrow yield 0.000000% Value of Negative Arbitrage - Bond Par Amount 11,475,000.00 True Interest Cost 2.450748% Net Interest Cost 2.447053% Average Coupon 2.262646% Average Life 4.338 Par amount of refunded bonds 11,330,000.00 Average coupon of refunded bonds 4.227580% Average life of refunded bonds 4.098 PV of prior debt to 10/15/2015 @ 2.254007%12,091,393.68 Net PV Savings 619,593.68 Percentage savings of refunded bonds 5.468611% 390 of 481 Sep 16, 2015 5:04 pm Prepared by Public Financial Management, Inc. Page 3 SAVINGS City of Evanston, IL Refunding of 2006B Bonds DRAFT Present Value Prior Refunding Annual to 10/15/2015 Date Debt Service Debt Service Savings Savings @ 2.2540072% 06/01/2016 - 146,217.29 (146,217.29)- (144,174.27) 07/01/2016 240,063.13 - 240,063.13 - 236,267.13 12/01/2016 - 1,166,456.25 (1,166,456.25)- (1,137,340.10) 01/01/2017 1,935,063.13 - 1,935,063.13 862,452.72 1,883,240.76 06/01/2017 - 111,206.25 (111,206.25)- (107,222.01) 07/01/2017 204,044.38 - 204,044.38 - 196,366.86 12/01/2017 - 1,926,206.25 (1,926,206.25)- (1,836,497.77) 01/01/2018 1,929,044.38 - 1,929,044.38 95,676.26 1,835,771.60 06/01/2018 - 97,593.75 (97,593.75)- (92,011.58) 07/01/2018 165,231.88 - 165,231.88 - 155,490.24 12/01/2018 - 1,702,593.75 (1,702,593.75)- (1,587,319.58) 01/01/2019 1,720,231.88 - 1,720,231.88 85,276.26 1,600,770.76 06/01/2019 - 83,550.00 (83,550.00)- (77,025.17) 07/01/2019 134,131.88 - 134,131.88 - 123,426.10 12/01/2019 - 1,688,550.00 (1,688,550.00)- (1,539,334.44) 01/01/2020 1,719,131.88 - 1,719,131.88 81,163.76 1,564,289.27 06/01/2020 - 67,500.00 (67,500.00)- (60,849.32) 07/01/2020 100,846.88 - 100,846.88 - 90,740.92 12/01/2020 - 1,867,500.00 (1,867,500.00)- (1,664,736.08) 01/01/2021 1,925,846.88 - 1,925,846.88 91,693.76 1,713,544.34 06/01/2021 - 47,250.00 (47,250.00)- (41,650.43) 07/01/2021 63,206.25 - 63,206.25 - 55,611.74 12/01/2021 - 1,847,250.00 (1,847,250.00)- (1,610,186.49) 01/01/2022 1,918,206.25 - 1,918,206.25 86,912.50 1,668,916.53 06/01/2022 - 24,750.00 (24,750.00)- (21,333.33) 07/01/2022 23,162.50 - 23,162.50 - 19,927.72 12/01/2022 - 1,824,750.00 (1,824,750.00)- (1,555,319.43) 01/01/2023 1,113,162.50 - 1,113,162.50 (713,175.00) 947,029.71 13,191,373.80 12,601,373.54 590,000.26 590,000.26 616,393.68 Savings Summary PV of savings from cash flow 616,393.68 Plus: Refunding funds on hand 3,200.00 Net PV Savings 619,593.68 391 of 481 Sep 16, 2015 5:04 pm Prepared by Public Financial Management, Inc. Page 4 SUMMARY OF BONDS REFUNDED City of Evanston, IL Refunding of 2006B Bonds DRAFT Maturity Interest Par Call Call Bond Date Rate Amount Date Price $14,430,000 G.O. Refunding Bonds, Series 2010B, 2006B: SERIAL_1 01/01/2017 4.250% 1,695,000.00 01/01/2016 100.000 01/01/2018 4.500% 1,725,000.00 01/01/2016 100.000 01/01/2019 4.000% 1,555,000.00 01/01/2016 100.000 01/01/2020 4.200% 1,585,000.00 01/01/2016 100.000 01/01/2021 4.125% 1,825,000.00 01/01/2016 100.000 01/01/2022 4.500% 500,000.00 01/01/2016 100.000 01/01/2023 4.250% 1,090,000.00 01/01/2016 100.000 SERIAL_2 01/01/2022 4.250% 1,355,000.00 01/01/2016 100.000 11,330,000.00 392 of 481 Sep 16, 2015 5:04 pm Prepared by Public Financial Management, Inc. Page 5 BOND SUMMARY STATISTICS City of Evanston, IL Refunding of 2006B Bonds DRAFT Dated Date 10/15/2015 Delivery Date 10/15/2015 Last Maturity 12/01/2022 Arbitrage Yield 2.254007% True Interest Cost (TIC)2.450748% Net Interest Cost (NIC)2.447053% All-In TIC 2.558806% Average Coupon 2.262646% Average Life (years)4.338 Duration of Issue (years)4.127 Par Amount 11,475,000.00 Bond Proceeds 11,475,000.00 Total Interest 1,126,373.54 Net Interest 1,218,173.54 Total Debt Service 12,601,373.54 Maximum Annual Debt Service 2,037,412.50 Average Annual Debt Service 1,767,924.58 Underwriter's Fees (per $1000) Average Takedown - Other Fee 8.000000 Total Underwriter's Discount 8.000000 Bid Price 99.200000 Par Average Average PV of 1 bp Bond Component Value Price Coupon Life change Bond Component 11,475,000.00 100.000 2.263% 4.338 4,678.20 11,475,000.00 4.338 4,678.20 All-In Arbitrage TIC TIC Yield Par Value 11,475,000.00 11,475,000.00 11,475,000.00 + Accrued Interest --- + Premium (Discount)--- - Underwriter's Discount (91,800.00)(91,800.00) - Cost of Issuance Expense (50,000.00) - Other Amounts --- Target Value 11,383,200.00 11,333,200.00 11,475,000.00 Target Date 10/15/2015 10/15/2015 10/15/2015 Yield 2.450748%2.558806%2.254007% 393 of 481 Sep 16, 2015 5:04 pm Prepared by Public Financial Management, Inc. Page 6 BOND PRICING City of Evanston, IL Refunding of 2006B Bonds DRAFT Maturity Bond Component Date Amount Rate Yield Price Bond Component: 12/01/2016 1,050,000 1.000% 1.000% 100.000 12/01/2017 1,815,000 1.500% 1.500% 100.000 12/01/2018 1,605,000 1.750% 1.750% 100.000 12/01/2019 1,605,000 2.000% 2.000% 100.000 12/01/2020 1,800,000 2.250% 2.250% 100.000 12/01/2021 1,800,000 2.500% 2.500% 100.000 12/01/2022 1,800,000 2.750% 2.750% 100.000 11,475,000 Dated Date 10/15/2015 Delivery Date 10/15/2015 First Coupon 06/01/2016 Par Amount 11,475,000.00 Original Issue Discount - Production 11,475,000.00 100.000000% Underwriter's Discount (91,800.00) (0.800000%) Purchase Price 11,383,200.00 99.200000% Accrued Interest - Net Proceeds 11,383,200.00 394 of 481 Sep 16, 2015 5:04 pm Prepared by Public Financial Management, Inc. Page 7 ESCROW REQUIREMENTS City of Evanston, IL Refunding of 2006B Bonds DRAFT Period Principal Ending Redeemed Total 01/01/2016 11,330,000.00 11,330,000.00 11,330,000.00 11,330,000.00 395 of 481 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, October 12, 2015 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN HOLMES, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF SEPTEMBER 15, 2015 III. ITEMS FOR CONSIDERATION (P1) Ordinance 120-O-15, Zoning Ordinance Text Amendment for Payday Loan Establishments The Plan Commission and staff recommend City Council adoption of Ordinance 120- O-15, a Zoning Ordinance Text Amendment to clarify the existing distance requirement between Payday Loan and Consumer Loan Establishments. The proposed amendment will make it easier for potential businesses to learn about the distance requirement at the same time they find out in which district the use is allowed, which currently is only the C2 Commercial District. For Introduction (P2) Ordinance 121-O-15 Zoning Ordinance Text Amendment Regarding Height Requirements for Planned Developments in the D3-Downtown Core Development District The Plan Commission and staff recommend City Council adoption of Ordinance 121- O-15, a Zoning Ordinance Text Amendment to specify that, for planned developments in the D3 District, the height of up to four (4) stories (or 40 feet, whichever is less) of parking levels may be excluded from the calculation of building height to match the current regulations in other downtown zoning districts. For Introduction (P3) Ordinance 131-O-15, Granting an Extension to a Special Use for a Single Family Detached Dwelling at 1513 Greenleaf Street City staff recommends adoption of Ordinance 131-O-15 to extend the time to begin renovation for a single family detached dwelling originally approved in November 2014. Ordinance 131-O-15 grants approval to obtain a building permit and begin construction by June 24, 2016. For Introduction 396 of 481 Planning & Development Committee Meeting Agenda Page 2 of 2 October 12, 2015 IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 397 of 481 Planning & Development Committee Meeting Minutes of September 15, 2015 7:15 p.m. Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Grover, D. Holmes, A. Rainey, M. Tendam, D. Wilson, M. Wynne MEMBERS ABSENT: J. Fiske STAFF PRESENT: M. Masoncup, M. Muenzer, O. Murillo, B. Newman PRESIDING OFFICIAL: Ald. Holmes I. DECLARATION OF QUORUM A quorum being present, Chair Holmes called the meeting to order at 7:32 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF AUGUST 17, 2015 Ald. Rainey moved to approve the minutes of the August 17, 2015 meeting, seconded by Ald. Tendam. The Committee voted unanimously 6-0 to approve the August 17, 2015 minutes. III. ITEMS FOR CONSIDERATION P1) Ordinance 117-O-15, granting a Special Use for a Financial Institution, First Bank & Trust, at 520 Main Street The Zoning Board of Appeals and staff recommend City Council adoption of Ordinance 117-O-15 granting special use approval for a ground floor Financial Institution, First Bank & Trust, in the C1a Commercial Mixed Use District and the oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements, and meets all standards for a special use for this district. For Introduction Ald. Wynne moved approval, seconded by Ald. Rainey. Mark Muenzer, Director of Community Development, said staff proposes that the following two conditions are required: • Business days are limited to Monday – Saturday and closed Sunday • Enforcement of the requirement that employees park at 935 Chicago Avenue, to which the applicant is agreeable The Committee voted unanimously 6-0 to introduce Ordinance 117-O-15. DRAFT – NOT APPROVED 398 of 481 Planning & Development Committee Meeting Page 2 of 3 Minutes of September 15, 2015 (P2) Ordinance 118-O-15, Granting a Special Use for a Type 2 Restaurant, Maxwell Style Grill, at 999 Howard Street The Zoning Board of Appeals and staff recommend City Council adoption of Ordinance 118-O-15 granting a special use permit for a Type 2 Restaurant, Maxwell Style Grill, in the C1 Commercial District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. For Introduction Ald. Wilson moved to introduce Ordinance 118-O-15, seconded by Ald. Tendam. Ald. Rainey noted that this is the Dairy Queen site which has been vacant for 10 years and that a community meeting was held and the neighbors are very supportive of the use. Ald. Rainey noted that this is an unusual Type 2 restaurant in that there are to be no deliveries. She said there is plenty of parking and there will be an outdoor café in the summer. The owner also promised soft-serve. The neighbors have concerns about the colors (mustard and ketchup), which are being addressed. Ald. Rainey said the ZBA voted in favor and staff did a great job. Mr. Muenzer added that due to the residential homes on the north, there will be no deliveries before 7:00 a.m., 7 days a week. The Committee voted unanimously 6-0 to introduce Ordinance 118-O-15. Ald. Rainey requested that the rules be suspended and that Ordinance 118-O- 15 is voted upon at the Council meeting. (P3) Ordinance 119-O-15 Granting Zoning Relief for a 70’ Building Height for a Concrete Plant Enclosure for Ozinga RMC, 2525 Oakton Street The Zoning Board of Appeals and staff recommend City Council adoption of Ordinance 119-O-15 granting zoning relief to construct a 70’ high concrete plant enclosure where a maximum height of 60’ is allowed in the I3 General Industrial District for Ozinga RMC at 2525 Oakton Street. The ZBA found the proposal meets all standards for variations. The application complies with all other zoning requirements. For Introduction Ald. Wynne moved to introduce Ordinance 119-O-15, seconded by Ald. Wilson. The Committee voted unanimously 6-0 to introduce Ordinance 119-O-15. (P4) Ordinance 109-O-15, Amending Firearm Range Licensing Requirements Staff recommends City Council adoption of Ordinance 109-O-15 to amend licensing regulations applicable to Firearm Ranges within Title 3 of the City Code to add application requirements, license conditions, insurance requirements, and right of inspection. For Introduction 399 of 481 Planning & Development Committee Meeting Page 3 of 3 Minutes of September 15, 2015 Ald. Rainey moved to introduce Ordinance 109-O-15, seconded by Ald. Grover. Chair Holmes thanked staff for the revisions that tighten up firearm range requirements. The Committee voted unanimously 6-0 to introduce Ordinance 109-O-15. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT Ald. Wynne moved to adjourn, seconded by Ald. Grover. The Committee voted unanimously 6-0 to adjourn. The meeting was adjourned at 7:27 p.m. Respectfully submitted, Bobbie Newman 400 of 481 For City Council meeting of October 12, 2015 Item P1 Ordinance 120-O-15: Clarification of Distance Requirements for Payday Loan Establishments For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Subject: Ordinance 120-O-15 Zoning Ordinance Text Amendment –Payday Loan Establishments 15PLND-0073 Date: October 1, 2015 Recommended Action: The Plan Commission and staff recommend City Council adoption of Ordinance 120-O- 15, a Zoning Ordinance Text Amendment to clarify the existing distance requirement between Payday Loan and Consumer Loan Establishments. The proposed amendment will make it easier for potential businesses to learn about the distance requirement at the same time they find out in which district the use is allowed, which currently is only the C2 Commercial District. Background Payday Loan and Consumer Loan establishments are defined in the Zoning Ordinance as: Any business that makes or offers a loan transaction where a cash advance, post-dated check, or other financial instrument, which the parties agree will be held for a period of time before presentment for payment or deposit, is accepted as collateral for the loan, or by which a loan transaction is made or offered in lieu of a title to personal or real property, in an amount not exceeding twenty-five thousand dollars ($25,000.00), that is not expressly done through a bank, savings and loan association, or credit union. No payday loan or consumer loan establishment shall be permitted within one thousand (1,000) feet, measured property line to property line, of another such establishment. This definition and distance separation requirement was established in 2012 in order to distinguish payday or consumer loan establishments from other financial institutions, such as banks or mortgage companies, as well as to prevent clustering of this use in one area. These uses are currently only permitted in the C2 Commercial District as a special use. Memorandum 401 of 481 The distance requirement, however, is only mentioned in the definition of the use, but not in the C2 district section of the Code where the use is listed as allowed. Because a potential business owner is much more likely to simply look in which zoning district such use is allowed and not check the Definition section of the Zoning Ordinance, staff is proposing to reference the distance requirement within the C2 district where the use is allowed. The underlined language below would be added to the Section 6-10-4-3, “Special Uses” in C2 district: Payday loan or consumer loan establishment (subject to the distance and general requirements set forth in Section 6-18-13, “Definitions” of this Title under “Payday Loan or Consumer Loan Establishment”). The proposed Zoning Ordinance Text Amendment to clarify the 1,000 foot distance separation requirement between payday loan and consumer loan uses meets the standards for approval of amendments per Section 6-3-4-5 of the City Code. The proposed amendment will make it easier for potential businesses to learn about the distance requirement at the same time they find out in which district the use is allowed. The amendment will also maintain consistency within the City Code where similar distance separation requirements are specified in each zoning district where a particular use is allowed. No other changes are proposed to the Zoning Ordinance. Legislative History September 9, 2015 – The Plan Commission recommended approval of the proposed text amendment with a 6-0 vote. Attachments Proposed Ordinance 120-O-15 Plan Commission Meeting Minutes 09/09/2015 - Draft Link to Plan Commission Packet for 09/09/2015 402 of 481 9/2/2015 9/10/2015 120-O-15 AN ORDINANCE Amending City Code Subsection 6-10-4-3, “Special Uses” in the C2 District, to Clarify Distance Requirements Between Payday Loan or Consumer Loan Establishments WHEREAS, on September 9, 2015, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 15PLND-0073 to consider an amendment to the text of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”), relating to the clarification of the one thousand (1,000) foot distance separation requirement between payday loan or consumer loan establishments; and WHEREAS, the Plan Commission received testimony and made written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed amendment meets the standards for text amendments, and recommended City Council approval thereof; and WHEREAS, at its meeting of October 12, 2015, the Planning and Development Committee of the City Council considered and adopted the findings and recommendation of the Plan Commission in case no. 15PLND-0073 and recommended City Council approval thereof; and WHEREAS, at its meetings of October 12, 2015 and October 26, 2015, the City Council considered and adopted the records and recommendations of the Plan Commission and the Planning and Development Committee, 403 of 481 120-O-15 ~2~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Subsection 6-10-4-3 of the Zoning Ordinance, “Special Uses” in the C2 District, is hereby amended to read as follows: The following uses may be allowed in the C2 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Animal hospital. Aquaponics. Automobile body repair establishment. Banquet hall. Car wash. Commercial parking garage. Commercial parking lot. Convenience store. Craft-brewery. Daycare center—Adult (subject to the general requirements of Section 6-4-3 of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2 of this Title). Daycare center—Domestic animal. Drive-through facility (accessory or principal). Hotel. Kennel. 404 of 481 120-O-15 ~3~ Media broadcasting station. Membership organization. Micro-Distillery. Open sales lot. Payday loan or consumer loan establishment (subject to the distance and general requirements set forth in Section 6-18-3, “Definitions” of this Title under “Payday Loan or Consumer Loan Establishment”). Planned development (subject to the requirements of Section 6-10-1-9, "Planned Developments," of this Chapter and Section 6-3-6, "Planned Developments," of this Title). Resale establishment. Restaurant—Type 2. Urban farm, rooftop. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 405 of 481 120-O-15 ~4~ Introduced:_________________, 2015 Adopted:___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 406 of 481 DRAFT Page 1 of 5 Plan Commission Minutes 09/09/2015 MEETING MINUTES PLAN COMMISSION Wednesday, September 9, 2015 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Room 2404 Members Present: Jim Ford (Chair), Colby Lewis, Peter Isaac, Terri Dubin, Andrew Pigozzi, Simon Belisle, Patrick Brown Members Absent: Carol Goddard, Kwesi Steele Associate Members Present: Stuart Opdycke Associate Members Absent: Seth Freeman, David Galloway, Scott Peters, Lenny Asaro, Staff Present: Damir Latinovic, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Mario Treto, Assistant City Attorney Presiding Member: Jim Ford, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Ford called the meeting to order at 7:02 P.M. He also welcomed new Commissioner Patrick Brown and Meagan Jones, Neighborhood and Land Use Planner. 2. APPROVAL OF MEETING MINUTES: July 8, 2015 Commissioner Lewis made a motion to approve the minutes from July 8, 2015. Commissioner Dubin seconded the motion. A voice vote was taken and the minutes were approved unanimously. 3. NEW BUSINESS Chairman Ford explained the general meeting procedure, schedule, agenda items, time limits on public testimony and opportunities for cross examination of witnesses. Chairman Ford concluded by saying that the Plan Commission forwards a recommendation to the City Council which makes the final determination on any matters discussed by the Plan Commission. A. ZONING ORDINANCE TEXT AMENDMENT 15PLND-0073 Distance Requirement Between Payday Loan or Consumer Loan Establishments 407 of 481 DRAFT Page 2 of 5 Plan Commission Minutes 09/09/2015 A Zoning Ordinance Text Amendment to City Code Title 6, Zoning, to clarify the 1000 foot distance separation requirement between payday loan or consumer loan establishments. Mr. Latinovic presented the staff report. The proposal is for a text amendment which would add the existing 1,000 foot distance requirement between payday loan and consumer loan establishments to the “Special Use” listing u nder the C2 commercial district ordinance in the zoning code. The distance requirement already exists, therefore, this amendment would not be changing any regulations and the distance requirement would be staying the same. This would allow for consistency in the code and make the regulations for this use more visible to those looking for more information on the use. Commissioner Lewis inquired if the definitions are needed in two places or if language could be added directing people to where regulations are in one area of the code. Commissioner Ford asked if this text amendment would be consistent with other uses. Mr. Latinovic stated that, as an example, a similar distance requirement is in place for firearm ranges. Commissioner Belisle asked if there would be other cases similar to this brought before the commission. Mr. Latinovic stated that this is a possibility. Staff consulted with legal on possible amendments and this was the easiest of the uses to fix. There was consideration of combining this amendment with that of the next case in a single ordinance but the recommendation was to bring the items separately. Generally, the City prefers to process these kinds of amendments individually. Commissioner Belisle made a motion to recommend approval of the text amendment. Commissioner Lewis stated that he would prefer amending the language in the definitions section also that would refer people to the special use section listing this use so that any future text amendments only need to be updated in one place within the zoning code. Mr. Treto responded that, for consistency, language can be added to the use listing that clarifies that the use is subject to distance requirements as delineated in the relevant subsection of the code. A brief discussion on possible alternatives for displaying the distance requirement followed. Chairman Ford stated that the proposed motion could be amended taking the updated language to the definitions section into account. Commissioner Dubin seconded the motion. A roll call vote was taken and the motion was approved 6-0. Ayes: Commissioners Lewis, Dubin, Belisle, Pigozzi, Brown and Chairman Ford Nays: None B. ZONING ORDINANCE TEXT AMENDMENT 15PLND-0074 Height Requirements for Planned Developments in the D3 District 408 of 481 DRAFT Page 3 of 5 Plan Commission Minutes 09/09/2015 A Zoning Ordinance Text Amendment to City Code Title 6, Zoning, to specify that the height of any story of a building approved as a planned development in the D3 Downtown District may be excluded from the calculation of building height when seventy-five percent (75%) or more of the gross floor area of such story consists of parking required for the building, with a maximum exemption of four (4) stories or forty (40) feet, whichever is less, to match other downtown districts. Mr. Latinovic presented the staff report. He explained that, for each downtown district, there is a provision that allows for four levels of parking to be excluded for height calculations. However, for planned developments, the D3 downtown district is the only district where this exclusion is not allowed. The proposed change would create more consistency among current regulations for planned developments in each of the downtown districts and provide a more equitable review of projects in the downtown districts. He then highlighted the varying existing building height limits within the downtown districts and their possible height allowances, comparing them against the D3 District. The outer districts, specifically D4 could potential allow a taller building than in the D3 district in the downtown core. Both the Downtown and Comprehensive Plans call for taller, denser development in the downtown core. Mr. Latinovic stated that other cities encourage parking underground and provide height development allowances when underground parking is included. He then explained that underground parking is a very expensive undertaking for Evanston given the underground water table levels due to the proximity to the lake. This provision was included based on the 1989 Plan calling for the core to be centered around transit stops and called for public parking structures where developments could share parking. This was in accordance with a comprehensive parking and traffic plan for the area. Also the current regulations require retail on the ground levels of new developments, especially when parking is provided on site Commissioner Lewis asked if this amendment would be consistent with the recently approved Transit Oriented Development (TOD) study. Mr. Latinovic answered that this particular amendment is more for consistency purposes not to encourage parking to be provided on-site. Staff does believe in need for reduced parking requirements in TOD areas. Commissioner Lewis asked if this text amendment would encourage more parking. Staff is working with RTA on a study to amend and codify the parking regulations in TOD areas. This would create an overhaul of the regulations and could change parking regulations as they relate to these developments. Commissioner Dubin asked what other cities had been looked at as a comparison for this regulation. Ms. Jones responded that staff looked at: Chicago; Boulder, CO; Cambridge, MA; Oak Park, IL; and Pasadena, CA; Chairman Ford asked if there were any comments from the Public on this matter. Jessica Feldman, resident, stated that she was on the committee that worked on the Downtown Plan and noted that the regulations were suggested to ensure that the Plan Commission had discretion over the review of more complicated developments 409 of 481 DRAFT Page 4 of 5 Plan Commission Minutes 09/09/2015 in this area and the process was designed to be more complex because of that. She also expressed concern over chipping away at the Downtown Plan and the possible lack of public review for more complex developments. There were no questions for Ms. Feldman. A Northwestern student asked if the proposed amendment would change the character of the area given that there is residential use also allowed in the D3 District. Mr. Latinovic stated that there is no proposed change to uses within this district so there should be no impact on the character of the neighborhoods. Generally most recent planned developments have requested height allowances so this amendment would be in line with those allowances. Chairman Ford also clarified that residences in this case refers more to apartments within high-rise buildings, not single family homes. Associate-Commissioner Opdycke asked if there were any plans to codify the 2009 Downtown Plan. Mr. Latinovic explained that the Plan was a two or three year plan ultimately approved in 2009. The Plan included a draft zoning code for the downtown area that consisted of 9 new zoning districts. The topic went before the Plan Commission but did not go before Council. There has been no direction from City Council to City staff to pursue the larger overhaul of the downtown district regulations. Commissioner Lewis inquired if the process would still allow for discretion over height and density of developments. Mr. Latinovic replied yes and that this amendment will have no effect on the overall process for a planned development approval. All proposed planned developments would still come before the Plan Commission for review. Chairman Ford asked for clarification on how a developer would benefit from this text amendment as it appears this provision would just allow for shifting of leasable space up instead of increasing density which would provide more economic benefit . Commissioner Lewis stated that increased density or benefit to potential leases could be a positive outcome for developers. Mr. Latinovic stated that FAR calculation does not include parking. If a developer wishes to build an 85 foot high building, he/she would be required to provide a certain amount of parking. If they provide parking then they may need to request a variance or development allowance for height due to that requirement. So a conflict within the code is created for the developer. Associate Commissioner Pigozzi stated that a parking study is usually a big part of the analysis in creating a development project and is a key part of weighing costs/ benefits. This text amendment gives the developer more tools for building a smarter building and not just maximizing the FAR. Commissioner Dubin asked what processes are in place to ensure that a development does not build a development with floors of a concrete wall for parking. Mr. Latinovic stated that aesthetics are considered in the review process and that staff works with developers throughout the process to ensure the most logical and desired design for a building. There are also Design Guidelines for Planned 410 of 481 DRAFT Page 5 of 5 Plan Commission Minutes 09/09/2015 Developments. City Staff has focuses on quality of design. More flexibility is given so that parking can be in place and have a more appealing aesthetic. Associate Commissioner Opdycke mentioned that the City does have a lot of leverage in the process and if it does not like a project, it is able to stop it from moving forward. He then asked what was to become of the proposed Downtown Plan regulations as they relate to building height. Mr. Latinovic responded that the Downtown Plan is used as a guideline while the zoning code is the rule and requirement. Downtown development is directed to have more density and height in the core which staff and council use to aid in decision making. Commissioner Lewis asked if staff will pursue a TOD plan for this area and if the findings in the plan being developed will have an effect on these regulations. Mr. Latinovic responded that the TOD Parking requirement study currently being done with the RTA will most likely lead to a suggestion for less required parking in TOD areas Associate Commissioner Opdycke asked that staff give the Downtown Plan serious consideration. Maple Avenue project gave significant weight to the Downtown Plan. Commissioner Pigozzi made a motion to recommend approval of the text amendment as requested. Commissioner Belisle seconded the motion. A roll call vote was taken and the motion was approved 6-0. Ayes: Commissioners Pigozzi, Belisle, Lewis, Dubin, Brown and Chairman Ford Nays: None 4. OTHER BUSINESS Mr. Latinovic stated that the Zoning Committee will be meeting next week (September 16, 2015) to discuss a text amendment regarding impervious surfaces. 5. PUBLIC COMMENT No public comment was received. 6. ADJOURNMENT There being no further discussion, Commissioner Lewis made a motion to adjourn the meeting. Commissioner Pigozzi seconded the motion. A voice vote was taken and the motion was approved by voice call 6-0. The meeting was adjourned at 7:58 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 411 of 481 For City Council meeting of October 12, 2015 Item P2 Ordinance 121-O-15: Building Height Requirements in the D3 District For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Subject: Ordinance 121-O-15, Zoning Ordinance Text Amendment –Height requirements for Planned Developments in the D3-Downtown Core Development District 15PLND-0074 Date: October 1, 2015 Recommended Action: The Plan Commission and staff recommend City Council adoption of Ordinance 121-O- 15, a Zoning Ordinance Text Amendment to specify that, for planned developments in the D3 District, the height of up to four (4) stories (or 40 feet, whichever is less) of parking levels may be excluded from the calculation of building height to match the current regulations in other downtown zoning districts. Background The general height regulations for the D3 district allows for up to four (4) levels of parking (or 40 feet, whichever is less) to be excluded from the overall building height calculation when seventy-five percent (75%) or more of the gross floor area of such story consists of parking required for the building. Currently this exemption does not apply to projects approved as Planned Developments in the D3 district. However, the exemption is applicable to Planned Developments in all other downtown districts (D1, D2 and D4). This could result in taller buildings on the periphery of the downtown than in the center of the downtown. The D3 Downtown Core Development District is intended to provide the highest density of development in downtown Evanston. As in all other districts, buildings over 20,000 square feet of gross floor area are required to be approved as planned developments. Because of the scale of downtown developments, most new buildings in the D3 District are approved as Planned Developments. The Planned Development review process ensures that new buildings follow guidelines stated in the Design Guidelines for Planned Development and are consistent with the Comprehensive General Plan and the Downtown Evanston Plan. The D3 District is located in the center of downtown and is surrounded by a number of districts: D1 Downtown Fringe, D2 Downtown Retail Core, Memorandum 412 of 481 D4 Downtown Transition, RP Research Park, and to a smaller extent, the O1 Office and R6 General Residential Districts. The adjacent districts are intended to provide a transition from the dense core development area to the residential areas that lie on the outer edges of the downtown. Because the D3 District is the only downtown district in which planned developments are not permitted to exclude parking levels from their building height calculation, this could result in taller buildings on the periphery of the downtown (D4-Downtown Transition District) than in the center of the downtown. The existing height restrictions are outlined in the table below. District Height Restriction - Base Zoning Max Height for PDs with Site Development Allowance D1 Downtown Fringe District 42 feet 66 feet (+ up to 40’ of parking = 106 feet) D2 Downtown Retail Core District 42 feet 85 feet (+ up to 40’ of parking = 125 feet) D3 Downtown Core Development District 85 feet 170 feet (220 feet on lots wider than 95’) D4 Downtown Transition District Without residential - 85 feet With residential - 105 feet Without residential 125 feet (+ up to 40’ of parking = 166 feet) With residential 145 feet (+ up to 40’ of parking = 185 feet) Proposal Overview To match the regulations of other downtown districts, the proposed amendment would eliminate the provision applicable only to planned developments in the D3 district that does not allow up to four (4) levels of parking (or 40 feet whichever is less) to be excluded from the overall calculation of building height. Both the Comprehensive General Plan and the Downtown Evanston Plan call for the core of the downtown to have higher density and height than surrounding zoning districts to accommodate a mix of uses typically allowed in the central business district. The downtown core is also home to Metra and CTA Davis Street stops where City has traditionally allowed highest density for transit oriented developments. The proposal is also consistent with the Downtown Plan’s objectives of establishing more predictable and sensible development controls. Allowing the same height exemption for parking levels within the core of the downtown as is applicable to other downtown districts will allow for more equitable review and approval process of all planned developments throughout the downtown districts. The proposed amendment would improve inconsistent regulations throughout the downtown districts that are confusing to residents, developers and staff. Legislative History September 9, 2015 – The Plan Commission recommended approval of the proposed text amendment with a 6-0 vote. Attachments Proposed Ordinance 121-O-15 413 of 481 Plan Commission Meeting Minutes 09/09/2015 - Draft Link to Plan Commission Packet for 09/09/2015 414 of 481 9/2/2015 121-O-15 AN ORDINANCE Amending City Code Subsection 6-11-1-10(C)(1), “Developmental Allowances” for Planned Developments in the Downtown Districts and Subsection 6-18-3, “Definitions” WHEREAS, on September 9, 2015, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 15PLND-0074 to consider an amendment to the text of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”), to specify height requirements of a building approved as a planned development in the D3 Downtown District to match other downtown districts; and WHEREAS, the Plan Commission received testimony and made written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed amendment meets the standards for text amendments, and recommended City Council approval thereof; and WHEREAS, at its meeting of October 12, 2015, the Planning and Development Committee of the City Council considered and adopted the findings and recommendation of the Plan Commission in case no. 15PLND-0074 and recommended City Council approval thereof; and WHEREAS, at its meetings of October 12, 2015 and October 26, 2015, the City Council considered and adopted the records and recommendations of the Plan Commission and the Planning and Development Committee, 415 of 481 121-O-15 ~2~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Subsection 6-11-1-10(C)(1) of the Zoning Ordinance, “Development Allowances” for Planned Developments in the Downtown Districts, is hereby amended to read as follows: 1. The maximum height increase over that otherwise permitted in the downtown districts shall be as follows: (a) D1 Twenty-four (24) feet. (b) D2 Forty-three (43) feet. (c) D3 Eighty-five (85) feet. (For lots that exceed ninety-five (95) feet in width a tower or towers may be erected to a height of two hundred twenty (220) feet, provided that the tower or towers above a height of 42 feet, shall be set back not less than thirty (30) feet from any front lot line or side lot line abutting a street and twenty-five (25) feet from an interior side lot line. Further, no tower shall be located less than fifty (50) feet from any other tower located on the same lot.) (d) D4 Forty (40) feet. Except in the D3 district, the The height of any story of a building approved as a planned development pursuant to Section 6-3-6 of this Title may be excluded from the calculation of building height when seventy-five percent (75%) or more of the gross floor area of such story consists of parking required for the building, excluding mechanical penthouse, however, in no case shall this exclusion be greater than four (4) stories or forty (40) feet, whichever is less. 416 of 481 121-O-15 ~3~ SECTION 3: The definition for “Building Height, Mean” in Subsection 6- 18-3 of the Zoning Ordinance, “Definitions,” is hereby amended to read as follows: BUILDING HEIGHT, MEAN: (A) The perpendicular distance measured from the established grade to the high point of the roof for a flat roof, the deck line of a mansard roof, and to the mean height level for gable, hip or gambrel roofs. Mean height level is computed as the average of the height of the high poin t of the roof and the highest level where the plane of the main roof, excluding dormers, intersects the plane of an outside wall below the main roof. Chimneys and spires shall not be included in calculating the height nor shall mechanical penthouses or solar collectors, provided the penthouses and collectors cannot be seen from the street. The highest point of the following structures or structure features is used as the high point of the roof in computing mean height level when said structure or feature is: 1) the highest point of the structure and 2) has an outer perimeter enclosing an area of sixteen (16) square feet or more regardless of the presence of floor. Said structure or feature is treated as a spire when having an outer perimeter enclosing an area of less than sixteen (16) square feet. Said structures or features include: turrets, towers, belfries, cupolas, lanterns, window's walks or similar structures. (B) The height of any story of a structure shall be excluded from the calculation of its height when seventy-five percent (75%) or more of the gross floor area of such story consists of parking required for the structure (excluding mechanical penthouse or solar collector). This exclusion of required parking from the calculation of building height shall be applicable to all permitted and special uses in the B3, D2, D3, and D4 zoning districts including planned developments , with the exception of planned developments in the D3 zoning district . Where the required parking exclusion is applicable, it shall in no case be greater than four (4) stories or forty (40) feet, whichever is less. (C) Anywhere in this zoning ordinance where the words building height are indicated without designation of mean building height or absolute building height the reference is to mean building height. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity 417 of 481 121-O-15 ~4~ shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 7: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2015 Adopted:___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 418 of 481 DRAFT Page 1 of 4 Plan Commission Minutes 09/09/2015 MEETING MINUTES PLAN COMMISSION Wednesday, September 9, 2015 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Room 2404 Members Present: Jim Ford (Chair), Colby Lewis, Peter Isaac, Terri Dubin, Andrew Pigozzi, Simon Belisle, Patrick Brown Members Absent: Carol Goddard, Kwesi Steele Associate Members Present: Stuart Opdycke Associate Members Absent: Seth Freeman, David Galloway, Scott Peters, Lenny Asaro, Staff Present: Damir Latinovic, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Mario Treto, Assistant City Attorney Presiding Member: Jim Ford, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Ford called the meeting to order at 7:02 P.M. He also welcomed new Commissioner Patrick Brown and Meagan Jones, Neighborhood and Land Use Planner. 2. APPROVAL OF MEETING MINUTES: July 8, 2015 Commissioner Lewis made a motion to approve the minutes from July 8, 2015. Commissioner Dubin seconded the motion. A voice vote was taken and the minutes were approved unanimously. 3. NEW BUSINESS Chairman Ford explained the general meeting procedure, schedule, agenda items, time limits on public testimony and opportunities for cross examination of witnesses. Chairman Ford concluded by saying that the Plan Commission forwards a recommendation to the City Council which makes the final determination on any matters discussed by the Plan Commission. B. ZONING ORDINANCE TEXT AMENDMENT 15PLND-0074 Height Requirements for Planned Developments in the D3 District 419 of 481 DRAFT Page 2 of 4 Plan Commission Minutes 09/09/2015 A Zoning Ordinance Text Amendment to City Code Title 6, Zoning, to specify that the height of any story of a building approved as a planned development in the D3 Downtown District may be excluded from the calculation of building height when seventy-five percent (75%) or more of the gross floor area of such story consists of parking required for the building, with a maximum exemption of four (4) stories or forty (40) feet, whichever is less, to match other downtown districts. Mr. Latinovic presented the staff report. He explained that, for each downtown district, there is a provision that allows for four levels of parking to be excluded for height calculations. However, for planned developments, the D3 downtown district is the only district where this exclusion is not allowed. The proposed change would create more consistency among current regulations for planned developments in each of the downtown districts and provide a more equitable review of projects in the downtown districts. He then highlighted the varying existing building height limits within the downtown districts and their possible height allowances, comparing them against the D3 District. The outer districts, specifically D4 could potential allow a taller building than in the D3 district in the downtown core. Both the Downtown and Comprehensive Plans call for taller, denser development in the downtown core. Mr. Latinovic stated that other cities encourage parking underground and provide height development allowances when underground parking is included. He then explained that underground parking is a very expensive undertaking for Evanston given the underground water table levels due to the proximity to the lake. This provision was included based on the 1989 Plan calling for the core to be centered around transit stops and called for public parking structures where developments could share parking. This was in accordance with a comprehensive parking and traffic plan for the area. Also the current regulations require retail on the ground levels of new developments, especially when parking is provided on site Commissioner Lewis asked if this amendment would be consistent with the recently approved Transit Oriented Development (TOD) study. Mr. Latinovic answered that this particular amendment is more for consistency purposes not to encourage parking to be provided on-site. Staff does believe in need for reduced parking requirements in TOD areas. Commissioner Lewis asked if this text amendment would encourage more parking. Staff is working with RTA on a study to amend and codify the parking regulations in TOD areas. This would create an overhaul of the regulations and could change parking regulations as they relate to these developments. Commissioner Dubin asked what other cities had been looked at as a comparison for this regulation. Ms. Jones responded that staff looked at: Chicago; Boulder, CO; Cambridge, MA; Oak Park, IL; and Pasadena, CA; Chairman Ford asked if there were any comments from the Public on this matter. Jessica Feldman, resident, stated that she was on the committee that worked on the Downtown Plan and noted that the regulations were suggested to ensure that the Plan Commission had discretion over the review of more complicated developments 420 of 481 DRAFT Page 3 of 4 Plan Commission Minutes 09/09/2015 in this area and the process was designed to be more complex because of that. She also expressed concern over chipping away at the Downtown Plan and the possible lack of public review for more complex developments. There were no questions for Ms. Feldman. A Northwestern student asked if the proposed amendment would change the character of the area given that there is residential use also allowed in the D3 District. Mr. Latinovic stated that there is no proposed change to uses within this district so there should be no impact on the character of the neighborhoods. Generally most recent planned developments have requested height allowances so this amendment would be in line with those allowances. Chairman Ford also clarified that residences in this case refers more to apartments within high-rise buildings, not single family homes. Associate-Commissioner Opdycke asked if there were any plans to codify the 2009 Downtown Plan. Mr. Latinovic explained that the Plan was a two or three year plan ultimately approved in 2009. The Plan included a draft zoning code for the downtown area that consisted of 9 new zoning districts. The topic went before the Plan Commission but did not go before Council. There has been no direction from City Council to City staff to pursue the larger overhaul of the downtown district regulations. Commissioner Lewis inquired if the process would still allow for discretion over height and density of developments. Mr. Latinovic replied yes and that this amendment will have no effect on the overall process for a planned development approval. All proposed planned developments would still come before the Plan Commission for review. Chairman Ford asked for clarification on how a developer would benefit from this text amendment as it appears this provision would just allow for shifting of leasable space up instead of increasing density which would provide more economic benefit . Commissioner Lewis stated that increased density or benefit to potential leases could be a positive outcome for developers. Mr. Latinovic stated that FAR calculation does not include parking. If a developer wishes to build an 85 foot high building, he/she would be required to provide a certain amount of parking. If they provide parking then they may need to request a variance or development allowance for height due to that requirement. So a conflict within the code is created for the developer. Associate Commissioner Pigozzi stated that a parking study is usually a big part of the analysis in creating a development project and is a key part of weighing costs/ benefits. This text amendment gives the developer more tools for building a smarter building and not just maximizing the FAR. Commissioner Dubin asked what processes are in place to ensure that a development does not build a development with floors of a concrete wall for parking. Mr. Latinovic stated that aesthetics are considered in the review process and that staff works with developers throughout the process to ensure the most logical and desired design for a building. There are also Design Guidelines for Planned 421 of 481 DRAFT Page 4 of 4 Plan Commission Minutes 09/09/2015 Developments. City Staff has focuses on quality of design. More flexibility is given so that parking can be in place and have a more appealing aesthetic. Associate Commissioner Opdycke mentioned that the City does have a lot of leverage in the process and if it does not like a project, it is able to stop it from moving forward. He then asked what was to become of the proposed Downtown Plan regulations as they relate to building height. Mr. Latinovic responded that the Downtown Plan is used as a guideline while the zoning code is the rule and requirement. Downtown development is directed to have more density and height in the core which staff and council use to aid in decision making. Commissioner Lewis asked if staff will pursue a TOD plan for this area and if the findings in the plan being developed will have an effect on these regulations. Mr. Latinovic responded that the TOD Parking requirement study currently being done with the RTA will most likely lead to a suggestion for less required parking in TOD areas Associate Commissioner Opdycke asked that staff give the Downtown Plan serious consideration. Maple Avenue project gave significant weight to the Downtown Plan. Commissioner Pigozzi made a motion to recommend approval of the text amendment as requested. Commissioner Belisle seconded the motion. A roll call vote was taken and the motion was approved 6-0. Ayes: Commissioners Pigozzi, Belisle, Lewis, Dubin, Brown and Chairman Ford Nays: None 6. ADJOURNMENT There being no further discussion, Commissioner Lewis made a motion to adjourn the meeting. Commissioner Pigozzi seconded the motion. A voice vote was taken and the motion was approved by voice call 6-0. The meeting was adjourned at 7:58 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 422 of 481 For City Council meeting of October 12, 2015 Item P3 Ordinance 131-O-15: Extension to a Special Use for a Single Family Detached Dwelling in the B1 Business District, at 1513 Greenleaf Street For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 131-O-15, Granting an Extension to a Special Use for a Single Family Detached Dwelling at 1513 Greenleaf Street Date: October 1, 2015 Recommended Action City staff recommends adoption of Ordinance 131-O-15 to extend the time to begin renovation for a single family detached dwelling originally approved in November 2014. Ordinance 131-O-15 grants approval to obtain a building permit and begin construction by June 24, 2016. Summary On November 24, 2014, City Council adopted Ordinance 145-O-14 granting special use approval for the renovation of a currently vacant and deteriorating one-story commercial structure in the B1 Business District into a single family detached dwelling. Special uses expire if a building permit is not obtained and construction begun within one year of the ordinance approval. However, the applicant encountered extensive personal health issues that prohibited him from advancing with the project. The applicant has now assembled a team to ensure the project continues to move forward should he encounter any more heath issues, and is confident construction will begin within the newly proposed timeframe. The property, which was previously filled with garbage and rubbish that encouraged rodents, has been completely cleaned out. The building has been secured, and is being properly maintained as landscaping and snow removal services have been contracted for the property. Memorandum 423 of 481 Attachments Proposed Ordinance 131-O-15 Extension Request Letter dated September 8, 2015 424 of 481 10/1/2015 131-O-15 AN ORDINANCE Amending the Special Use for a Single Family Detached Dwelling At 1513 Greenleaf Street in the B1 Business District WHEREAS, on November 24, 2014, the City Council enacted Ordinance 145-O-14, attached hereto as Exhibit A, which, pursuant to Subsection 6-9-4-3 of the Evanston City Code, 2012, as amended (the “City Code”), granted a Special Use Permit for a Single Family Detached Dwelling at 1513 Greenleaf Street in the B1 Business District (the “Subject Property”); and WHEREAS, City Code Section 6-3-5-15(A) provides that a Special Use permit shall be valid for a period of one year unless a building permit is issued and construction is actually begun within that period or unless a certificate of occupancy is issued and a use commenced within that period, or the Special Use permit will automatically expire; and WHEREAS, City Code Section 6-3-5-15(A) further provides that any extension of these time frames must be approved by City Council; and WHEREAS, Larry Rosenbaum, Inc. (the “Applicant”), current owner of the Subject Property, has experienced certain delays in the commencement of construction and has requested an extension of the aforementioned timeframes such that the deadline to commence construction shall be June 24, 2016; and WHEREAS, at its meeting of October 12, 2014, the Planning and Development (“P&D”) Committee of the City Council considered the Applicant’s request and recommended that the City Council approve the extension of timeframes granted by 425 of 481 131-O-15 ~2~ Ordinance 145-O-14; and WHEREAS, at its meeting of October 12, 2014 and October 26, 2014, the City Council considered and adopted the records and recommendations of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Under the provisions of City Code Section 6-3-5-15(A), the City Council hereby approves an extension of seven (7) months such that in connection with the Special Use permit granted under Ordinance 145-O-14 for a Single Family Detached Dwelling at the Subject Property, the deadline to commence construction shall be June 24, 2016. SECTION 3: Except as otherwise provided for herein, all applicable regulations of Ordinance 145-O-14 and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the provisions of any of said documents conflict with the terms of this ordinance, this ordinance shall govern and control. SECTION 4: The Applicant, at its cost, shall record a certified copy of this ordinance, including any Exhibits attached hereto, with the Cook County Recorder of Deeds. SECTION 5: Violation of any of the terms of this ordinance or Ordinance 145-O-14 shall constitute grounds for penalties pursuant to City Code Subsection 6-3- 426 of 481 131-O-15 ~3~ 10-5, and/or revocation, pursuant to City Code Subsection 6-3-10-6, of the Special Use for a Single Family Detached Dwelling on the Subject Property. SECTION 6: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 7: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2015 Adopted:___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor 427 of 481 131-O-15 ~4~ Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 428 of 481 131-O-15 ~5~ EXHIBIT 1 Ordinance 145-O-14 429 of 481 11/11/2014 145-0-14 AN ORDINANCE Granting a Special Use Permit for a Single Family Detached Dwelling at 1513 Greenleaf Street in the B1 Business District WHEREAS, the Zoning Board of Appeals ("ZBA") met on November 4, 2014, pursuant to proper notice, to consider case no. 14ZMJV-0136, an application filed by Larry Rosenbaum, contract purchaser of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1513 Greenleaf Street (the "Subject Property") and located in the B1 Business District, for a Special Use Permit to establish, pursuant to Subsection 6-9-2-3 of the Evanston City Code, 2012, as amended ("the Zoning Ordinance"), a Single Family Detached Dwelling on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Single Family Detached Dwelling met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of November 24, 2014, the Planning and Development Committee of the City Council ("P&D Committee") considered the ZBA's record and findings and recommended the City Council accept the ZBA's recommendation and approve the application in case no. 14ZMJV-0136; and WHEREAS, at its meetings of November 24, 2014 and December 8, 2014, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, 430 of 481 145-0-14 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Single Family Detached Dwelling on the Subject Property as applied for in case no. 14ZMJV-0136. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant's Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant's testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Parkway: The Applicant agrees to remove the concrete in the parkway located between the Subject Property and the curb adjacent to Greenleaf Street, and subsequently return said area to grass. C. On-Site Stormwater Management: The Applicant agrees to obtain approval from the City Engineer with any and all on-site stormwater management. D. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, "Applicant" shall be read as "Applicant's agents, assigns, and successors in interest." SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 431 of 481 145-0-14 SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 432 of 481 lntroduced:~~\l\6\'\\~\ CJil\; 2014 Adopted: ~~\f~\\\).Q_,f a:t. 2014 Attest: 145-0-14 Approved: \e\oruQ\J \ \ .aois C2: :_z_·l~ El(· Approved as to form: \ 433 of 481 145-0-14 EXHIBIT A LEGAL DESCRIPTION LOT 4 IN BLOCK 4 IN PITNER'S ADDITION TO EVANSTON IN THE NORTHEAST 14 OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN AND THE NORTHWEST 14 OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS. PINs: 10-24-211-021-0000 COMMONLY KNOWN As: 1513 Greenleaf Street, Evanston, Illinois. -5- 434 of 481 September 8, 2015      Melissa Klotz  Zoning Planner  City of Evanston  2100 Ridge Avenue  Evanston, IL  60201    Dear Melissa,    This letter is a formal request for an extension of my Special Use Permit granted by the City of  Evanston on November 24, 2014 for 1513 Greenleaf Street. The Special Use Permit is to allow  for the conversion of the existing structure to a single family residence. I respectfully request a  seven (7) month extension of the Special Use Permit beyond November 24, 2015.    The reason for the extension request is that I am recovering from Leukemia and the after effects  of having a Stem Cell Transplant to cure my Leukemia. I have been hospitalized on four  occasions since the Special Use Permit was granted. The recovery period from these  hospitalizations ranged from two weeks to two months, not including the duration of the hospital  stays. This inhibited my capacity to meet the deadlines of the project plan that I had put into  place to begin the construction.    On a positive note, the building has been completely cleaned out of all the squalor and trash  that was accumulated over the past forty years by the previous owner. It has been secured  tightly from the inside and the backyard is tended to every other week by a lawn service. A snow  service has been retained for snow removal from the sidewalks for the upcoming winter.    I have assembled a team to bridge the gap should I encounter any unexpected health issues  moving forward. This team’s sole mission is to continue the progress to permit, construction and  completion should I have to take a back seat due to my health. This group has worked closely  with the City of Evanston in the past on multiple projects.    I am confident by obtaining the extension, I will be able to take an eyesore and turn it into an  asset for the neighborhood and Evanston as a whole. It is just taking a little longer than planned.    Thank you for your consideration on this matter.    Larry Rosenbaum        2637 Orrington Avenue  Evanston, IL 60201  847.778.7614  larry@ranquist.com  435 of 481 For City Council meeting of October 12, 2015 Item H1 & H2 Resolutions 59-R-15 and 97-R-15: Animal Welfare Policy and Agreement with EASA to Fund Operations at Evanston Animal Shelter For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Charliese Agnew, Economic Development Specialist Subject: Agreement with EASA to Fund Operations at Evanston Animal Shelter & Adoption of Amended Animal Welfare Policy Date: October 6, 2015 Recommended Action: The Human Services Committee and staff recommend the adoption of Resolutions 59- R-15 and 97-R-15 concerning operational guidelines and funding for operations at the Evanston Animal Shelter. (H1) Resolution 59-R-15, Authorizing the Amendment to the Animal Welfare Policy to Establish Operational Guidelines at the Evanston Animal Shelter and Adoption Center This Resolution amends the Animal Welfare Policy of the Evanston Animal Shelter, which was previously approved by the City Council on April 8, 2014. The purpose of this policy is to guide operations and management, and establish a baseline on certain issues in order to provide consistency and predictability at the Shelter. The policy also formally sets expectations between the City and the designated volunteer animal organization, EASA. With the selection of a volunteer animal organization the policy was amended by the Animal Welfare Board, EASA and City staff to govern the operations at the shelter relative to the situations stated in the policy. (H2) Resolution 97-R-15, Authorizing the City Manager to Negotiate and Execute a Grant Agreement with the Evanston Animal Shelter Association (EASA) to Fund Operations at the Evanston Animal Shelter On May 26, 2015, the City Council Approved Resolution 56-R-15, allowing the City Manager to enter into a two-year agreement with the Evanston Animal Shelter Association to operate out of the shelter, located at 2310 Oakton Street, from June 1, 2015 to May 31, 2017. EASA is currently fundraising to support its operations at the Shelter and seeks grant funds from the City of Evanston in the annual amount of $50,000 to allow EASA to hire Memorandum 436 of 481 two part-time staff members to oversee operations at the Shelter beginning on October 15, 2015 and the annual amount of $15,000 to allow EASA to hire one part-time staff member to provide kennel assistance beginning on January 1, 2016. Total cost of this agreement would be $65,000 annually and agreement would run concurrent with existing shelter operating agreement, Resolution 56-R-15, until May 31, 2017. Overview The City will enter into an agreement with EASA to operate the Evanston Animal Shelter under the following terms: Term of Agreement: Budget: October 15, 2015 through May 31, 2017. The agreement will be reviewed every six months to ensure compliance with the conditions of the agreement. City shall disburse the grant funds in an initial prorated amount of $10,769.23 to support the Animal Coordinator I and Animal Coordinator II positions for the period of October 15, 2015 through and including December 31, 2015. Thereafter, and beginning on January 1, 2016, the City shall disburse grant funds in six (6) month installments of $32,500.00 through May 31, 2017 to support the Kennel Assistant, Animal Coordinator I, and Animal Coordinator II positions, according to the following schedule: a. October 15, 2015: $10,769.23 b. January 1, 2016: $32,500 c. June 1, 2016: $32,500 d. January 1, 2017: $32,500 The total cumulative disbursement amount under the terms of this Grant Agreement shall not exceed: $108,269.23 437 of 481 VAO Responsibilities: EASA will utilize the grant funds to hire three (3) part-time employees of EASA to handle the operations at the Shelter. See Animal Shelter Coordinator I, Animal Shelter Coordinator II, and Kennel Assistant roles in attachment. City Responsibilities: Authorize City staff to manage and administer this Grant Agreement on behalf of the City. Prior to disbursement of the installments, the authorized City staff member staff shall review EASA’s payroll records every six months and confirm that the grant funds are utilized solely for the expenses outlined in agreement. Attachments Resolution 59-R-15: Animal Welfare Policy Resolution 97-R-15: Agreement with EASA to Fund Operations at Animal Shelter EASA Business Proposal 438 of 481 5/21/2015 59-R-15 A RESOLUTION Authorizing the Amendment to the Animal Welfare Policy to Establish Operational Guidelines at the Evanston Animal Shelter and Adoption Center WHEREAS, the City of Evanston is dedicated to providing high quality care, training, and rescue efforts for dogs and cats at the Evanston Animal Shelter and Adoption Center (the “Shelter”); and WHEREAS, on April 8, 2014 the City adopted an Animal Welfare Policy to govern operations related to behavioral training, kennel enrichment activities, and vaccinations; and WHEREAS, with the selection of a volunteer animal organization the City Council desires to amend the policy to govern the operations at the Shelter relative to the activities in the policy with the appointed volunte er animal organization (“VAO”), City staff members, contractors. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are incorporated herein as findings of the City Council of the City of Evanston, Illinois. SECTION 2: The Evanston Animal Welfare Policy, attached as Exhibit 1, is hereby authorized, approved and shall become effective on the date of passage of this Resolution 59-R-15. 439 of 481 59-R-15 ~2~ SECTION 3: This Resolution 59-R-15 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 440 of 481 59-R-15 ~3~ EXHIBIT 1 EVANSTON ANIMAL WELFARE POLICY SECTION 1: OVERVIEW The purpose of this Policy is to guide operations and management of the Evanston Animal Shelter, located at 2310 Oakton Street, in Evanston. The Policy establishes a baseline on certain issues in order to provide consistency and predictability at the Shelter and formally set expectations between the City and designated volunteer animal organization (the “VAO”). If there are any contradictions between this Policy and t he Police Standard Operating Procedure (SOP), this Policy shall dictate and control against the Police SOP or any other unnamed existing policies. The categories addressed in this Policy should not be considered exhaustive, if the Policy is silent on an issue, the Police SOP shall prevail. SECTION 2: BEHAVIORAL EUTHANASIA A. Disposition Decisions: Disposition decisions will be based on a number of factors, including the ASPCA SAFER® Aggression Assessment; written documentation about the dog’s behavior in the kennel; and observations by Shelter staff, volunteers and the Animal Warden if the dog was brought into the facility by the Warden. This information will be used to formulate a plan for each dog. Every effort will be made to pursue a live release if possible. Options will include consultations with behaviorists, trainers, veterinarians, and use of off-site training facilities, foster homes, and rescue organizations. If none of these alternatives are feasible or successful and the VAO recommends euthanasia, the VAO will confirm this decision with the Animal Warden in consultation with a veterinarian. This Policy unequivocally sets forth that the Animal Warden shall make final disposition decisions for animals under the Shelter’s care in cases where euthanasia is requested. In the case where the VAO recommends euthanasia and the Animal Warden disagrees, the VAO is required to send the animal to offsite training and/or evaluation by, at least, one professional. If the evaluator agrees with the VAO’s recommen dation, the animal will be euthanized. If the professional agrees with the Animal Warden’s decision, the animal will continue offsite training and will be reviewed again by the VAO and the Animal Warden. In the case where multiple dogs are being recommended for euthanasia by the VAO such that the live release rate for dogs, excluding Return To Owner, would drop below the shelter’s goal of 90%, then the VAO will ask the ASPCA to come to the shelter and evaluate how behavior testing is being conducted and how the dogs are being handled in the shelter. The result would be either that the VAO is doing everything correctly and the shelter has had an influx of dangerous dogs or that the VAO needs to revise its evaluation and decision making process. 441 of 481 59-R-15 ~4~ B. Evaluation Testing: The ASPCA SAFER® Aggression Assessment must be administered by a certified assessor with a trained observer. C. Evaluation Training: The VAO will secure and facilitate appropriate SAFER training for individuals that participate in behavior evaluations. Only individuals who complete SAFER training certification from the aforementioned training are able to conduct behavior evaluations. The City will ensure that the ASPCA conducts regular on-site visits to the Shelter to evaluate the testing methods and provide feedback if participants need improvement. D. Evaluation Logistics: The City shall ensure that the facility used to conduct the ASPCA SAFER ® Aggression Assessment meets ASPCA standards. All SAFER assessments shall be videotaped and all assessment records will be maintained for a period of 90 days. E. Evaluation Results: The SAFER assessment score will avoid designations of “pass” or “fail”, rather it will inform the evaluators of potential options for the respective dog under review, but will not be the sole source of information for an animal’s disposition decision. SECTION 3: ISOLATION AND QUARANTINE While kenneled, in isolation (ISO) or quarantined, animals will have limited handling contact, although they will have some interaction with volunteers as their status warrants. Gloves and gowns will be worn for handling of any animals that may be contagious. Instructions will be posted at the Shelter regarding the handling of animals in ISO based on their current medical circumstances. SECTION 4: ANIMAL ENRICHMENT The VAO will provide enrichment programs for all animals in accordance with the following guidelines: A. Feline Enrichment: Cats and kittens that have been vet checked and have had appropriate vaccinations will be removed from their cages as often as possible and provided with socialization and play time in various areas of the shelter, including the office, the adoption room and the bathrooms. All public areas will be thoroughly cleaned and made available for public use when needed. B. Canine Enrichment: All dogs at the Shelter shall receive enrichment based on the dog’s SAFER evaluation and other observations as outlined above. Procedures will be developed to outline the potential kennel enrichment methods to be utilized. C. Removal from Shelter: All animals at the Shelter are the property of the City of Evanston and not property of 442 of 481 59-R-15 ~5~ the VAO. Any removal or housing off-site (such as for training or foster care) shall be noted in the animal’s permanent record. SECTION 5: VACCINATIONS AND SPAY/NEUTER A. Vaccinations: All animals shall be vaccinated within 72 hours of admission to the Shelter, or as soon as practicable, unless there is clear evidence that the animal’s owner plans to return for the animal, or that the animal has already received the required vaccinations. B. Spay/Neuter and other Medical Care: All animals adopted from the shelter must be spayed or neutered unless a veterinarian renders the medical opinion that doing so would jeopardize the animal’s health. Puppies and kittens can be placed in a home on a trial adoption until they reach the age where sterilization is practicable. A refundable deposit is collected at the time the animal is placed in the home. Said deposit is returned to the adopter when the sterilization process is complete. The legal transfer of the animal to the adopter does not occur until the sterilization is complete. The VAO is financially responsible for spay/neuter procedures. Additionally, the VAO will work with adopters to coordinate/schedule the procedure with a medical partner. If a veterinarian determines that the spay/neuter procedure is too risky because of health issues the animal may be placed in a foster home until such time as the surgery can be performed, or indefinitely in the case of long term medical issues. SECTION 6: DISPOSITION OTHER THAN EUTHANASIA All efforts related to the rescue of a dog or cat should be devoted to removing the animal from the existing environment and placing the animal in a new home as quickly as possible. If an animal is brought into the Shelter as a stray, that animal will be placed on a “7-Day Stray Hold” per Evanston pursuant of municipal code 9 -4-8. During this time medical and basic care needs will be administered but no adoption activities will take place. This will allow time for an owner to be reunited with his/her pet. The VAO must be an advocate for each animal at the Shelter. The VAO will promote the animals via methods such as, but not limited to, social media, Shelter and City web sites, local news publications, and offsite adoption events. The VAO will also partner with rescue organizations and maintain a network of foster homes. SECTION 7: FOIA AND ACCESS TO RECORDS A. General: Subject to the restrictions within 5 ILCS 140, the City shall maintain all of the records for the shelter for the purposes of the Illinois Freedom of Information Act. Subject to the exemptions outlined in 5 ILCS 140/7, the City shall make available to any person all public records relating to the shelter for the purposes of inspection or copying. The City shall not grant the exclusive rights to access or dissemination of these public records to any person or entity. Persons requesting to access these public records may come in and personally copy the records, free of charge. 443 of 481 59-R-15 ~6~ B. Sending Documents: Requests for public records to be copied and mailed by the City to the person requesting the records must be made in writing. If the person requesting the public records asks for the records in a specific electronic format, that format shall be used, if feasible. The City may charge the person requesting the documents for the actual cost of purchasing the recording medium (whether paper or electronic), subject to the purchasing guidelines set forth in 5 ILCS 140/6. C. Timeline: The City shall reply to written requests within 5 business days of receiving the request, by either complying with the request or denying the request. The time for compliance may be extended for any reason in accordance with 5 ILCS 140/3(e), as long as the requesting party is notified of the valid delay and the reasoning therefore within the 5 business-day response period. However, if the person requesting the information is a business entity requesting the documents for business purposes, or is a recurrent requester, the time for response shall be increased to 21 business days after receipt of the requisition. 444 of 481 9/21/2015 97-R-15 A RESOLUTION Authorizing the City Manager to Negotiate and Execute a Grant Agreement with EASA to Fund Operations at the Evanston Animal Shelter WHEREAS, the City Council adopted Ordinance 54-O-14 on April 28, 2014 which created the Animal Welfare Board to provide direction and guidance for the Evanston Animal Shelter located at 2310 Oakton Street (the “Shelter”) following the vacation of the previous volunteer organization from the Shelter; and WHEREAS, the City Council also adopted 56-R-15 to authorize the Evanston Animal Shelter Association (“EASA”), an Illinois not-for-profit corporation, to serve as the City’s Volunteer Animal organization for the Shelter; and WHEREAS, EASA is currently fundraising to support its operations at the Shelter and seeks grant funds from the City of Evanston in the annual amount of $50,000 (Fifty Thousand and no/100 Dollars) to allow EASA to hire two part-time staff members to oversee operations at the Shelter beginning on October 15, 2015 and in the annual amount of $15,000 (Fifteen Thousand and no/100 Dollars) to allow EASA to hire one part- time staff member to provide kennel assistance beginning on January 1, 2016; and WHEREAS, the City Council of the City of Evanston has determined it is in the best interests of the City to execute a Grant Agreement with EASA to financially support EASA’s efforts to provide safe and quality services to the animals in its care at the Shelter, 445 of 481 97-R-15 ~2~ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to execute the Grant Agreement (the “Agreement”) by and between the City of Evanston and EASA, the Agreement is attached hereto as Exhibit 1 and incorporated herein by reference. SECTION 2: That the City Manager is hereby authorized and directed to negotiate any remaining terms of the Agreement as he may be deem to be in the best interests of the City. SECTION 3: That this Resolution 97-R-15 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 446 of 481 97-R-15 ~3~ EXHIBIT 1 GRANT AGREEMENT 447 of 481 GRANT AGREEMENT THIS GRANT AGREEMENT (the “Agreement”) is entered into on this ___ day of ____________, 2015 (“Effective Date”), by and between the City of Evanston, an Illinois home rule municipality, (“City”), and Evanston Animal Shelter Association, an Illinois not-for-profit corporation (“EASA”) (individually, the City and EASA are referred to herein as “Party” and collectively, they are referred to as the “Parties”). RECITALS WHEREAS, the City selected EASA to serve as the Volunteer Animal Organization to run the Evanston Animal Shelter (the “Shelter”) at 2310 Oakton Street for a two year term June 1, 2015 - May 31, 2017; and WHEREAS, EASA is currently fundraising to support its work at the Shelter and seeks grant funding from the City of Evanston in the amount of $50,000 annually for the period between October 15, 2015 through the end of the term of the Volunteer Animal Organization Agreement, to allow EASA to hire two part-time staff members to oversee operations at the Shelter; and WHEREAS, EASA is also currently fundraising to support its work at the Shelter and seeks grant funding from the City of Evanston in the amount of $15,000 annually for the period between January 1, 2016 through the end of the term of the Volunteer Animal Organization Agreement, to allow EASA to hire one part-time staff member to provide kennel assistant services at the Shelter; and WHEREAS, the City Council of the City of Evanston has determined it is in the best interests of the City to execute a Grant Agreement with EASA to financially support EASA’s efforts to provide safe and quality services to the animals in its care at the Shelter; and WHEREAS, the City has authorized City staff to manage and administer this Grant Agreement on behalf of the City including, without limitation, authorizing the City Manager to execute this Agreement with EASA, thereby establishing terms, conditions, and requirements for participation in this Agreement, NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by reference and the mutual obligations of the Parties as follows: AGREEMENT I. TERMS OF GRANT a. EASA will utilize the grant funds to hire three (3) part-time employees of EASA to handle the operations at the Shelter. The grant funds will also be utilized to pay for associated employee costs, including overtime pay, liability insurance and 448 of 481 ~2~ payroll processing costs. The brief job descriptions for the proposed EASA employees are attached as Exhibit A and incorporated herein. b. City shall disburse the grant funds in an initial prorated amount of $10,769.23 to support the Animal Coordinator I and Animal Coordinator II positions for the period of October 15, 2015 through and including December 31, 2015. Thereafter, and beginning on January 1, 2016, the City shall disburse grant funds in six (6) month installments of $32,500.00 through and including May 31, 2017 to support the Kennel Assistant, Animal Coordinator I, and Animal Coordinator II positions, according to the following schedule: SCHEDULE Payment Date Payment Amount Positions to be Funded October 15, 2015 $10,769.23* Animal Coordinator I and Animal Coordinator II January 1, 2016 $32,500 Animal Coordinator I, Animal Coordinator II, and Kennel Assistant June 1, 2016 $32,500 Animal Coordinator I, Animal Coordinator II, and Kennel Assistant January 1, 2017 $32,500 Animal Coordinator I, Animal Coordinator II, and Kennel Assistant *Prorated through end of December 31, 2015. The total cumulative disbursement amount under the terms of this Grant Agreement shall not exceed: $108,269.23 c. Prior to disbursement of the installments, the authorized City staff member shall review EASA’s payroll records every six months and confirm that the grant funds are utilized solely for the expenses outlined in Section I(a). In addition, EASA cannot be in default of any term of the Volunteer Animal Organization Agreement between the Parties prior to a disbursement. Any defaults of this Agreement or the Volunteer Animal Organization Agreement shall be cured prior to disbursement of funds. II. COMPLIANCE WITH LAW EASA agrees to comply with all the requirements now or hereafter in force, of all municipal, county, state and federal authorities, pertaining to the development and use of the Property and construction of the Project, as well as operations conducted on the Property. The City Manager will not issue any Grant funds to the EASA if there is in violation of any law, ordinance, code, regulation, or permit. The City agrees to cooperate and assist EASA in such compliance if the assistance of the City is required. 449 of 481 ~3~ III. NOTICES All notices permitted or required hereunder must be in writing and shall be effected by (i) personal delivery, (ii) first class mail, registered or certified, postage fully prepaid, or (iii) reputable same-day or overnight delivery service that provides a receipt showing date and time of delivery, addressed to the following parties, or to such other address as any party may, from time to time, designate in writing in the manner as provided herein: To City: City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Attn: City Manager With a copy to: City of Evanston 2100 Ridge Avenue, Room 4400 Evanston, IL 60201 Attn: Corporation Counsel To EASA: Evanston Animal Shelter Association Attn: Suzanne Trout 2310 Oakton Street Evanston, IL 60202 Any written notice, demand or communication shall be deemed received immediately if personally delivered or delivered by delivery service to the addresses above, and shall be deemed received on the third day from the date it is postmarked if delivered b y registered or certified mail. IV. DEFAULT; REMEDIES; DISPUTE RESOLUTION a. Notice of Default. In the event of failure by either party hereto substantially to perform any material term or provision of this Agreement, the non-defaulting party shall have those rights and remedies provided herein, provided that such non-defaulting party has first provided to the defaulting party a written notice of default in the manner required herein identifying with specificity the nature of the alleged default and the manner in which said default may be satisfactorily be cured. b. Cure of Default Upon the receipt of the notice of default, the alleged defaulting party shall promptly commence to cure, correct, or remedy such default within 90 days and 450 of 481 ~4~ shall continuously and diligently prosecute such cure, correction or remedy to completion. c. City Remedies; Refund of Grant. In the event of a material default by EASA of the terms of this Agreement that has not been cured within the time frame set forth in Paragraph b above, the City, at its option, may terminate this Agreement or may institute legal action in law or in equity to cure, correct, or remedy such default, enjoin any threatened or attempted violation, or enforce the terms of this Agreement. In the event of a default by EASA that occurs after the City has disbursed any Grant funds, the total of such installment of the grant, shall be refunded to the City. d. EASA’s Exclusive Remedies. The parties acknowledge that the City would not have entered into this Agreement if it were to be liable in damages under, or with respect to, this Agreement or any of the matters referred to herein. Accordingly, EASA shall not be entitled to damages or monetary relief for any breach of this Agreement by the City or arising out of or connected with any dispute, controversy, or issue between EASA and the City regarding this Agreement or any of the matters referred to herein, the parties agreeing that declaratory and injunctive relief, mandamus, and specific performance shall be EASA’s sole and exclusive judicial remedies except for any willful misconduct of the City, or its respective officers, officials, representatives, active employees, contractors or agents. V. APPLICABLE LAW AND BINDING EFFECT The laws of the State of Illinois without regard to principles of conflicts of law shall govern the interpretation and enforcement of this Agreement. This Agreement, and the terms, provisions, promises, covenants and conditions hereof, shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors and assigns. EASA hereby represents that the persons executing this Agreement on behalf of EASA have full authority to do so and to bind EASA to perform pursuant to the terms and conditions of this Agreement. VI. COUNTERPARTS This Agreement may be executed by each party on a separate signature page, and when the executed signature pages are combined, shall constitute one single instrument. VII. ENTIRE AGREEMENT, WAIVERS AND AMENDMENTS 451 of 481 ~5~ a. This Agreement and the Exhibit express all understandings of the parties concerning the matters covered in this Agreement. This Agreement integrates all of the terms and conditions mentioned herein or incidental hereto. b. All waivers of the provisions of this Agreement must be in writing and signed by the appropriate authorities of the City or the EASA, and all amendments hereto must be in writing and signed by the appropriate authorities of the City and the EASA. VIII. NON-ASSIGNMENT EASA shall not assign the obligations under this Agreement, nor any monies due or to become due, without the City’s prior written approval, and EASA proposed assignee’s execution of an assignment and assumption agreement in a form approved by the City. Any assignment in violation of this paragraph is grounds for breach of this Agreement, at the sole discretion of the City Manager. In no event shall any putative assignment create a contractual relationship between the City and any putative assignee. IX. NO WAIVER No failure of either the City or EASA to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement, shall constitute a waiver of any such breach or of such covenant, term or condition. No waiver of any breach shall affect or alter this Agreement, and each an d every covenant, condition, and term hereof shall continue in full force and effect. IN WITNESS WHEREOF, the Parties have signed this Agreement as of the date first written above. THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: _________________________________ Its: City Manager, Wally Bobkiewicz EVANSTON ANIMAL SHELTER ASSOCIATION an Illinois not-for-profit corporation By: _________________________________ Its: President Print Name: ___________________________ 452 of 481 ~6~ EXHIBIT A EASA Part-Time Employee Job Descriptions Role #1: Animal Shelter Coordinator I 8:30 a.m. to 1:30 p.m. 25 hours per week 5 hours per day Monday through Friday This role would include the following:  Coordinating the activities of the morning volunteers, providing guidance and direction as necessary  Greeting the public as required  Answering the phone and responding to questions or taking messages as necessary  Intake of any animals as required, providing options when we can’t take the animal  Returning animals to owners following prescribed guidelines  Identifying animals that need immediate medical attention; contacting the appropriate medical coordinators for guidance and possibly transporting the animals to a vet  Accepting donations and putting them away  Ensuring the shelter and grounds are clean and tidy  Coordinate with the afternoon staff member to maintain a list of needed supplies  Other duties as assigned or required Role #2: Animal Shelter Coordinator II 1:15 pm through 6:15 pm 25 hours per week 5 hours per day Monday through Friday  Greeting the public as required  Answering the phone and responding to questions or taking message as necessary  Intake of any animals as required, providing options when we can’t take the animal  Returning animals to owners following prescribed guidelines  Identifying animals that need immediate medical attention; contacting the appropriate medical coordinator for guidance and possibly transporting the animals to a vet  Accepting donations and putting them away  Ensuring the shelter and grounds are clean and tidy  Coordinating with the afternoon staff member to determine needed supplies and placing orders to ensure needed supplies are on hand at all times  Maintaining computer records including but not limited to: Database of volunteers, database of donors, inventory of animals,  Maintain shelter files  Other duties as assigned or required 453 of 481 ~7~ Role #3: Kennel Assistant 8 am through 12 pm 20 hours per week 4 hours per day Monday through Friday ● Walking and socializing dogs ● Cleaning and disinfecting cages ● Assisting in the cleaning and maintenance of the facility ● Other duties as assigned or required 454 of 481 Evanston Animal Shelter Association  Business Proposal    The Evanston Animal Shelter Association (EASA) is asking the City of Evanston for  $50,000 to hire/maintain two part­time positions to help with day­to­day operations at  the shelter, located at 2310 Oakton St. Below is a breakdown of the estimated annual  expenses:    Item Annual Cost Comments  Morning staff $19,500 $15/hour ­ 25 hours per  week  Afternoon staff $19,500 $15/hour ­ 25 hours per  week  Kennel assistant $15,000 $15/hour ­ 19.23 hours  per week  Overtime $6860 Estimated  Liability Insurance $1640 Estimated  Payroll $2500 Estimated  Total $65,000     EASA would apply the funds provided by the City to two part time roles:    Role #1: Animal Shelter Coordinator I  8:30 a.m. to 1:30 p.m.  25 hours per week 5 hours per day Monday through Friday     This role would include the following:    ● Coordinating the activities of the morning volunteers, providing guidance and  direction as necessary  ● Greeting the public as required  ● Answering the phone and responding to questions or taking messages as  necessary  ● Intake of any animals as required, providing options when we can’t take the  animal  ● Returning animals to owners following prescribed guidelines  455 of 481 ● Identifying animals that need immediate medical attention; contacting the  appropriate medical coordinators for guidance and possibly transporting the  animals to a vet  ● Accepting donations and putting them away  ● Ensuring the shelter and grounds are clean and tidy  ● Coordinate with the afternoon staff member to maintain a list of needed  supplies  ● Other duties as assigned or required    Role #2: Animal Shelter Coordinator II  1:15 pm through 6:15 pm  25 hours per week 5 hours per day Monday through Friday     ● Greeting the public as required  ● Answering the phone and responding to questions or taking message as  necessary  ● Intake of any animals as required, providing options when we can’t take the  animal  ● Returning animals to owners following prescribed guidelines  ● Identifying animals that need immediate medical attention; contacting the  appropriate medical coordinator for guidance and possibly transporting the  animals to a vet  ● Accepting donations and putting them away  ● Ensuring the shelter and grounds are clean and tidy  ● Coordinating with the afternoon staff member to determine needed supplies and  placing orders to ensure needed supplies are on hand at all times  ● Maintaining computer records including but not limited to: Database of  volunteers, database of donors, inventory of animals,   ● Maintain shelter files  ● Other duties as assigned or required    Role #3: Kennel Assistant  8 am through 12 pm  20 hours per week 4 hours per day Monday through Friday     ● Walking and socializing dogs   ● Cleaning and disinfecting cages  ● Assisting in the cleaning and maintenance of the facility  ● Other duties as assigned or required        456 of 481 For City Council meeting of October 12, 2015 Item H3 Resolution 90-R-15: Accepting Grant Awards to Fund a Senior Meal Program For Action To: Honorable Mayor and Members of the City Council From: Bob Dorneker, Interim Director of Parks, Recreation & Community Services Christina Ferraro Assistant Director Community Services Subject: Resolution 90-R-15 Accepting Grant Awards in Order to Help Fund a Congregate Senior Meal Program at the Levy Senior Center and Fleetwood-Jourdain Community Center Date: October 12, 2015 Recommended Action: Human Services Committee and staff recommend City Council adoption of Resolution 90-R-15 authorizing the City Manager to sign notification of grant awards to fund and operate a congregate senior meal program at the Levy Senior Center and Fleetwood- Jourdain Community Center. Funding Source: This is a reimbursement program in which the total amount of reimbursement the City will receive is solely dependent upon the number of lunches served and varies depending on the levels of participation. The City’s estimated reimbursement is calculated using the highest daily participation level stated in our application. Funding for this program is budgeted in Fleetwood-Jourdain Business Unit 3040 and Levy Center Business Unit 3055. Overall budgeted expenses for the 2015/16 program include staffing salaries, Social Security, Medicare, advertising, program supplies and food costs, which are projected at $87,059 Levy Senior Center Fleetwood-Jourdain Center TOTAL Meal Program Expenditure Budgeted Amount $73,103 $13,956 $87,059 Maximum Grant Reimbursement to Revenue Account $38,203 $7,061 $45,264 Project Income (Donations) $6,000 $2,800 $8,800 Local In-Kind (i.e. Room usage, utilities, volunteers, etc) $12,040 $2,505 $14,545 Local Cash (City Supported) $16,860 $1,590 $18,450 Memorandum 457 of 481 Staff projects meal donations of $8,800. The City will provide a local cash match of $18,450 of the $87,059 if the projection for donations is met, and less if it is exceeded. This is the fourth year of this grant program, which has helped provide a senior lunch program subsidy at Fleetwood-Jourdain and Levy Senior Center. Similar to the current year’s management plan for the program, should donations that are received from attendees of the meal program be less than expected, department staff will develop a plan to offset the revenue shortage Summary: The City of Evanston re applied to receive funding for a congregate senior meal program through Age Options. As part of the nationwide network, Age Options is authorized by the federal Older Americans Act and the Illinois Department on Aging as the Planning and Service Area for the 30 townships surrounding Chicago. The Older Americans Act Title III-C Nutrition Services grant funds congregate meals for older adults, aged 60 and over, a spouse, or child with disabilities under the age of 60. This grant covers food costs, administrative overhead and supplies for the program. The City received a maximum grant award of $38,203 to provide meals 5 days a week at the Levy Senior Center and $7,061 to provide meals one day a week at the Fleetwood-Jourdain Community Center. The time period of this grant is October 1, 2015 through September 30, 2016 This grant for Congregate Meal Nutrition Services will offset the cost of each meal and no eligible senior shall be denied participation because of inability to contribute. The suggested contribution for each meal will be $4.50 – there has not been an increase of from the prior agreement and meals will be provided regardless of ability to pay. Attachment Resolution 90-R-15 Notification of Grant Award 458 of 481 8/24/15 90-R-15 A RESOLUTION Authorizing the City Manager to Sign Notifications of Grant Awards To Fund and Operate a Congregate Senior Meal Program WHEREAS, the City of Evanston has made it a priority to focus on providing for a comfortable and high stand of living for seniors through activities and events; and WHEREAS, the Parks, Recreation and Community Services Department (the “Department”) strives to provide activities and opportunities to seniors; and WHEREAS, the Department applied to the Illinois Department on Aging for funding for a congregate senior meal program; and WHEREAS, the Department received two (2) grant awards, worth a combined forty-five thousand, two hundred sixty-four dollars ($45,264), to operate meal programs for seniors; and WHEREAS, the grant award will allow seniors to receive meals at a suggested donation rate of four dollars and fifty cents ($4.50); and WHEREAS, the Department plans to operate a lunch program for seniors five (5) days a week at the Levy Senior Center; and WHEREAS, the Department plans to operate a lunch program for seniors one (1) day a week at the Fleetwood-Jourdain Community Center, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: 459 of 481 90-R-15 ~2~ SECTION 1: That the foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: That the City Manager is hereby authorized to sign, and the City Clerk herby authorized to attest, on behalf of the City of Evanston, the Notifications of Grant Awards. SECTION 3: That the City Manager is hereby authorized to sign, and the City Clerk herby authorized to attest, on behalf of the City of Evanston, the Notifications of Grant Awards attached hereto as Exhibit A, incorporated herein by reference. SECTION 4: That this Resolution 90-R-15 shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Adopted: ________________, 2015 460 of 481 90-R-15 ~3~ EXHIBIT A Congregate Senior Meal Program Notification of Grants Awards 461 of 481 GRANTEE NAME, ADDRESS City of Evanston Fleetwood Project ID:C1 Date:10/1/2015 Type of Grant:T3C1 Congregate Meals Approved Costs for Project Period Project Period:10/1/2015 a. Personnel/Fringe $6,175 9/30/2016 b. Travel of Persons c. Equipment & Supplies $300 d. Other $840 Sub Areas: e. Food-Nutrition Only $6,641 f. Delivery-Nutrition Only g. Total $13,956 Computation of Grant Award 1. Total Cost $13,956 8. Original Obligation:$7,061 2. Less Anticipated Revision 1:$0 Project Income $2,800 Revision 2:$0 3. Net Cost (estimated)$11,156 4. Nonfederal Share $4,095 9. Share of Net Cost a. Local Cash $1,590 a. NonFederal Share 36.71% b. Local Inkind $2,505 b. Local Cash Share 14.25% 5. Area Agency Share $7,061 c. Federal/State Share 63.29% 6. State Share 10. Application for Funds 7. New Obligation Awarded $7,061 Date:8/21/2015 The awarded obligation (8) includes the maximum Federal Share and State funds obligated to the grantee provided all conditions are met. Grantee - I have read all the conditions of this award, and agree to fully comply with all such condtions. Name and Title Date Signature Subscribed and sworn to before me this _____ day of ________________, 20_____ Notary Public Signature AgeOptions (also referred to as Area Agency on Aging) Signature: Jonathan Lavin, Chief Executive Officer Date NOTE: The attached Conditions of Award comply with Federal and State regulations and are an integral component of this Notification of Grant Award. EVANSTON,IL-60201 2100 RIDGE AVENUE City of Evanston NOTIFICATION OF GRANT AWARD AgeOptions - (Illinois Department on Aging - PSA 13) Under Title III-B, Title III-C, Title III-D, Title III-E, & Title VII of the Older Americans Act and under the State of Illinois General Revenue Funds 462 of 481 GRANTEE NAME, ADDRESS City of Evanston Levy Project ID:B3 Date:10/1/2015 Type of Grant:T3C1 Congregate Meals Approved Costs for Project Period Project Period:10/1/2015 a. Personnel/Fringe $29,690 To:9/30/2016 b. Travel of Persons c. Equipment & Supplies $500 d. Other $12,076 Sub Areas: e. Food-Nutrition Only $30,837 f. Delivery-Nutrition Only .00 g. Total $73,103 Computation of Grant Award 1. Total Cost $73,103 8. Original Obligation:$38,203 2. Less Anticipated Revision 1:$0 Project Income $6,000 Revision 2:$0 3. Net Cost (estimated)67,103 4. Nonfederal Share 28,900 9. Share of Net Cost a. Local Cash 16,860 a. NonFederal Share 43.07% b. Local Inkind $12,040 b. Local Cash Share 25.13% 5. Area Agency Share $38,203 c. Federal/State Share 56.93% 6. State Share 10. Application for Funds 7. New Obligation Awarded $38,203 Date:8/21/2015 The awarded obligation (8) includes the maximum Federal Share and State funds obligated to the grantee provided all conditions are met. Grantee - I have read all the conditions of this award, and agree to fully comply with all such condtions. Name and Title Date Signature Subscribed and sworn to before me this _____ day of ________________, 20_____ Notary Public Signature AgeOptions (also referred to as Area Agency on Aging) Signature: Jonathan Lavin, Chief Executive Officer Date NOTE: The attached Conditions of Award comply with Federal and State regulations and are an integral component of this Notification of Grant Award. Evanston, IL 60201 2100 Ridge Avenue City of Evanston NOTIFICATION OF GRANT AWARD AgeOptions - (Illinois Department on Aging - PSA 13) Under Title III-B, Title III-C, Title III-D, Title III-E, & Title VII of the Older Americans Act and under the State of Illinois General Revenue Funds 463 of 481 For City Council meeting of October 12, 2015 Item H4 Resolution 92-R-15: Approval of Contract with Hoffman House Catering for Senior Meal Food Programs For Action To: Honorable Mayor and Members of the City Council From: Bob Dorneker, Interim Director of Parks, Recreation & Community Services Christina Ferraro Assistant Director Community Services Subject: Resolution 92-R-15 Approval of Contract Award to Hoffman House Catering for Senior Meal Food Programs . Date: October 12, 2015 Recommended Action: Staff and the Human Services Committee recommend City Council adoption of Resolution 92-R-15 authorizing the City Manager to execute a contract with Hoffman House Catering to provide a senior meal congregate program at the Levy Senior Center and Fleetwood-Jourdain Community Center for a period of October 1, 2015 through September 30, 2016 in the not–to-exceed amount of $4.44 per lunch meal. Total meal program contract value is projected at $37,478. Funding Source: This is a reimbursement meal program in which the total amount of reimbursement the City will receive and expenses is solely dependent upon the number of lunches served and varies depending on the levels of participation. The program will be reimbursed through a grant from Age Options, the regional coordinator of federal funds dispersed for programs in the Older Americans Act and donations received from attendees at the meal program. The City’s estimated reimbursement is calculated using the highest daily participation level stated in our application. Funding for this program is budgeted in the Fleetwood-Jourdain and Levy Center meal program expenditure accounts. Meal program food expenditure budgeted amount to caterer Maximum grant reimbursement to revenue account From Age Options Fleetwood-Jourdain 3040.65025 $6,641 $7,061 Levy Senior Center 3055.65025 $30,837 $38,203 Total $37,478 $45,264 Memorandum 464 of 481 Summary: Age Options issued a bid to provide meals at all suburban Cook County sites in the program in 2015. Meal providers were invited to respond to the bids and provide food costs; the type of meals provided and background information on their company. The selection came after extensive collaboration between Age Options and City staff that included reviewing caterer proposals, hosting caterer visits at our sites, tasting food at the tasting receptions and participating in multiple phone calls. The selected caterer is Hoffman House and the price per meal is $4.09 per congregate meal and $4.44 per deli bar meal, which is a new option this year. The caterer selection process has been the same in the past. However, in the past Catholic Charities was the selected caterer. Attachments Contract between the City of Evanston and Hoffman House 465 of 481 8/26/15 92-R-15 A RESOLUTION Authorizing the City Manager to Sign a Contract With Hoffman House Catering for Senior Meal Food Programs WHEREAS, the City of Evanston has made it a priority to focus on providing for a comfortable and high standard of living for seniors through activities and events; and WHEREAS, the Parks, Recreation and Community Services Department strives to provide activities and opportunities to seniors; and WHEREAS, Age Options, the regional coordinator of federal funds, will reimburse the City through a grant for meals provided to seniors; and WHEREAS, Age Options issued bids to provide meals at all suburban Cook County sites, and the selected caterer is Hoffman House Catering; and WHEREAS, for the period of October 1, 2015 through September 30, 2016, Hoffman House Catering will provide lunch meals to seniors at the Levy Senior Center and Fleetwood-Jourdain Community Center at a cost not-to-exceed $4.45 per meal; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are hereby found as fact and incorporated herein by reference. 466 of 481 92-R-15 ~2~ SECTION 2: That the City Manager is hereby authorized to sign, and the City Clerk herby authorized to attest, on behalf of the City of Evanston, the contract attached hereto as Exhibit A, incorporated herein by reference. SECTION 3: That this Resolution 92-R-15 shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Adopted: ________________, 2015 467 of 481 92-R-15 ~3~ EXHIBIT A Contract with Hoffman House Catering 468 of 481 Revision 8/2012 Page 1 AGREEMENT The Parties to this Agreement are the City of Evanston and Vendor. This Agreement, consisting of the signature page and numbered sections listed below and any attachments referenced in this Agreement, constitutes the entire Agreement between the Parties concerning the subject matter of the Agreement, and supersedes all prior proposals, Agreements and understandings between the Parties concerning the subject matter of the Agreement. This Agreement can be signed in multiple counterparts and signature may be electronic or digital upon agreement of the Parties. 1. TERM AND TERMINATION 2. DESCRIPTION OF SUPPLIES AND SERVICES 3. PRICING 4. STANDARD BUSINESS TERMS AND CONDITIONS 5. STANDARD CERTIFICATIONS 6. DISCLOSURES AND CONFLICTS OF INTEREST 7. SUPPLEMENTAL PROVISIONS In consideration of the mutual covenants and agreements contained in this Agreement, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree to the terms and conditions set forth herein and have caused this Agreement to be executed by their duly authorized representatives on the dates shown below. VENDOR CITY OF EVANSTON (“CITY”) (Vendor Name) Hoffman House Catering Group Smigo Management Group Inc. (Procuring Department Name) Parks, Recreation Community Srvices Signature Official Signature Printed Name Jim Smigo Printed Name Wally Bobkiewicz Title Manager / Owner Date _______________ Title City Manager Date __________________ Address 1530 Hubbard Ave Ste D, Batavia, IL 60510 Designee Signature Printed Name Robert Dorneker Phone (630) 406-0330 Fax Title Interim Director Parks, Recreation and Community Services E-mail jwshhh@cateringglobal.net Address 2100 Ridge, Evanston IL 60201 CITY USE ONLY NOT PART OF CONTRACTUAL PROVISIONS PBC# Project Title Contract # Procurement Method (IFB, RFP, Small, etc): Ref. # Publication Date: Award Code: Subcontractor Utilization? Yes No Subcontractor Disclosure? Yes No Funding Source Obligation # Approval: Signature Printed Name Date Phone ______________________________ E-mail _______________________ 469 of 481 Page 1 1. TERM AND TERMINATION 1.1 TERM OF THIS AGREEMENT: This Agreement has an initial term of October 1, 2015 through September 30, 2016. If a start date is not identified, the term shall commence upon the last dated signature of the Parties. Vendor shall not commence billable work in furtherance of the Agreement prior to final execution of the Agreement. 1.2 TERMINATION FOR CAUSE: The City may terminate this Agreement, in whole or in part, immediately upon notice to Vendor if: (a) the City determines that the actions or inactions of Vendor, its agents, employees or subcontractors have caused, or reasonably could cause, jeopardy to health, safety, or property, or (b) Vendor has notified the City that it is unable or unwilling to perform the Agreement. If Vendor fails to perform to the City’s satisfaction any material requirement of this Agreement, is in violation of a material provision of this Agreement, or the City determines that Vendor lacks the financial resources to perform the Agreement, the City shall provide written notice to Vendor to cure the problem identified within the period of time specified in the City’s written notice. If not cured by that date, the City may either: (a) immediately terminate the Agreement without additional written notice or (b) enforce the terms and conditions of the Agreement. For termination due to any of the causes contained in this Section, the City retains its rights to seek any available legal or equitable remedies and damages. 1.3 TERMINATION FOR CONVENIENCE: The City may, for its convenience and with 60 days prior written notice to Vendor, terminate this Agreement in whole or in part and without payment of any penalty or incurring any further obligation to Vendor. Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this Agreement up to and including the date of termination. 2. DELIVERY OF PROGRAM MEALS: Deliveries will be made to Levy Senior Center located at 300 Dodge Avenue, Evanston, IL, Monday – Friday at 11:00am, no earlier than one-half (1/2) hour prior 10:00am and no later than one-half hour (1/2) after 10:30am (11:00 am). Deliveries will be made to Fleetwood Jourdain Community Center located at 1655 Foster, Evanston, IL, Wednesdays at 11:30 am, no earlier than one-half (1/2) hour prior 10:30am and no later than one-half hour (1/2) after 11:00am (11:30 noon). The Agency reserves the right to increase or decrease the number of sites, times and days of deliveries upon ten consecutive days notice to the Contractor. 2.1 CONDITION OF THE FOOD DELIVERED BY VENDOR: Milk and/or other food delivered by the Vendor that is found to be spoiled, crushed, or otherwise not fit to be served, will not be passed for payment unless promptly exchanged prior to serving meal by the Vendor (See Attachment A). If the Vendor does not react to the above mentioned notification, milk and/or food supply will be disposed of without responsibility to the Agency. Milk carriers used to deliver cartons of milk should be sufficient size and strength to hold the contents properly without crushing when handled in a normal manner. Milk and juice will be delivered in 8 ounce serving cartons. At least 50 of meals and no more than 25% of meals shall be of a modified menu diet. All meals will be low sodium and fat controlled. The modified (therapeutic) meals will be appropriate for diabetics. 2.2 OTHER CONDITIONS FOR VENDOR: Provide disposables e.g.; napkins; straws; salt, pepper, sugar, substitutes; and other condiments as appropriate to the meal. Must deliver hot foods at 140 degrees Fahrenheit or higher and cold foods at or below 41 degrees Fahrenheit as required by the Illinois Department on Aging and AgeOptions. All food delivery carriers must maintain the proper temperature for the required time the food is in the carrier. Food delivered by the Vendor that is found to be spoiled, crushed, or otherwise not fit to be served will not be paid for by the City of Evanston unless the Vendor promptly exchanges the food prior to serving time. Make recipes available upon request to any authorized representative of the Agency, AgeOptions, or the Federal Government. Arrange with the Site Supervisor a schedule of special menus and shall specify additional costs. Provide refrigeration or warming units contingent upon necessity. Be in compliance with all local, state, and federal requirements governing food sanitation. 470 of 481 Page 2 Vendor will deliver the specified number of daily meals and supplies as ordered by the City of Evanston. The Vendor shall not require the City of Evanston to order a minimum number of meals for any serving day. City of Evanston reserves the right to change the number of meals as late as the day prior to the date of delivery. City of Evanston will not be held financially liable for order changes made within agreed timeframe. Furnish needed food service training in sanitation, portion control, etc. to the Site Manager and volunteers. Furnish reports as required to Agency, AgeOptions officials, along with the Illinois Department on Aging, and the USDA Food Distribution Agency. Officials have the right to inspect food production sites, recipes and purchase orders. Retain records for Audit purposes at least three (3) years. Comply with Title VI and Title VII of the Civil Rights Act of 1964, in regard to employment practices and persons served. 2.3 Vendor Records: The signed order receipts will be submitted with the Vendor’s monthly billing to the City. Shortages or omissions will be noted by the Site Staff on the order receipts. The Vendor shall submit invoices at least monthly to the City. The invoices shall indicate the total number of meals delivered and accepted during the period being billed with a backup listing of the Sites, total meals and total days on which deliveries were made during the billing period. All invoices shall show a summary of service as follows: a). The daily number of meals ordered and delivered, as well as the total number of meals and the total cost for the period. A second copy of the invoice should be retained by the Vendor. b). Total credits or debits due should be billed from the total bill. c). If commodities are used, total credits or debits should be deducted from the total bill from each invoice. The Vendor shall maintain the following records for the sponsor: a) Production records, including quantities and amounts of food used in preparation of each meal and food component of menus; b) Standardized recipes and yield from recipes; c) Processed product nutritional analysis; d) Dates of preparation of meals; e) Number of meals and locations where meals were delivered; f) Signed delivery slips; g) Nutritional content of individual food items and meals as delivered; and h) Food and bid specifications 2.4 REQUIRED MENU AND PLANNING APPROVAL PROCESS At Least Three Months Before Menu Cycle Starts – Vendor develops and writes cycle menus At Least Two Months Before Menu Cycle Starts – Vendor meets with nutrition providers, individually or collectively, to review the cycle menu and multi month/planned calendar/roll-out menus, including special menus, holidays and holiday celebration menus At Least Six Weeks Before Menu Cycle Starts – Vendor completes multi month/ planned/rollout menus for review by nutrition providers At Least Six to Four Weeks Before Menu Cycle Starts – Cycle menu submitted to AgeOptions for certification/approval by AgeOptions Dietitian At Least Six to Four Weeks Before Menu Cycle Starts – Multi month/planned/rollout menus with holiday menus and special celebrations submitted to AgeOptions for review by AgeOptions Dietitian Within the Four Weeks Before Menu Cycle Starts – AgeOptions Dietitian evaluates menus and returns to caterer and nutrition provider with comments, suggested revisions or approval Within the Four Weeks Before Menu Cycle Starts – If revisions are required, caterer sends revised menus sent back to AgeOptions Dietitian for certification and approval First Day of Menu Cycle – Menus begin 471 of 481 Page 3 Sample Timeline for Required Menu Planning and Approval Process for Vendor Contracts Starting in October TASK DUE DATE RESPONSIBLE PERSON(S) Develop and write cycle menus July 1 Vendor Vendor meets with nutrition providers, individually or collectively, to review the cycle menu and multi month/planned calendar/roll-out menus. Include special menus, holidays and holiday celebration menus. By August 1 Vendor and Nutrition Providers Complete multi month/ planned/rollout menus for review by nutrition providers By August 15 Vendor Submit cycle menu for certification/approval by AgeOptions Dietitian August 15 - September 1 By September 1, at the latest Vendor Submit multi month/planned/rollout menus with holiday menus and special celebrations for review by AgeOptions Dietitian August 15 - September 1 By September 1, at the latest Vendor Menus evaluated and returned to caterer and nutrition provider with comments, suggested revisions or approval As soon as possible after September 1 AgeOptions Dietitian Revised menus sent back to AgeOptions Dietitian, if revisions are required Before October 1 Vendor Menus begin October 1 Vendor and Nutrition Provider 2.5 MENU SPECIFICATIONS REQUIREMENTS: (See Attachment A) Each meal provided through the nutrition program must comply with the most recent Dietary Guidelines for Americans, published by the United States Secretary of Health and Human Services and the Secretary of Agriculture; and provide each participant for the category including 65 to 75 year old women a minimum of 33 1/3 percent of the Dietary Reference Intakes (DRI) as established by the Food and Nutrition Board of the Institute of Medicine of the National Academy of Sciences. Attachment A provides the current Nutrition Standards for menus written under the terms of this agreement. Each meal shall meet the following minimum requirements: EACH meal must provide: One (1) Serving lean meat or meat alternate: 3 ounces of edible cooked meat, fish, fowl, eggs or meat alternate Two (2) Servings vegetables: ½ cup equivalent – may serve an additional vegetable instead of a fruit One (1) Serving fruit: ½ cup equivalent – may serve an additional fruit instead of a vegetable Two (2) Servings grain, bread or bread alternate, preferably whole grain: for example, 2 slices of whole grain or enriched bread 1 ounce each or 1 cup cooked pasta or rice One (1) Serving fat free or low fat milk or milk alternate: 1 cup equivalent Margarine and dessert are optional and must be counted in the calories, fat and sodium totals, if served in addition to above components 2.6 MILESTONES AND DELIVERABLES: Vendor shall not perform services, provide supplies or incur expenses in amount exceeding the amount shown in this Section, unless the City has authorized a higher amount in writing prior to Vendor performing the services, providing the supplies, or incurring the expenses. Not-to-exceed $ 37,478 2.7 VENDOR / STAFF SPECIFICATIONS: The Vendor shall be required to submit quarterly inspection reports of the food preparation sites in which all meals for the program are prepared. 472 of 481 Page 4 2.8 ASSIGNMENT AND SUBCONTRACTING: 2.8.1 This Agreement may not be assigned, transferred in whole or in part by Vendor without the prior written consent of the City. 2.8.2 For purposes of this section, subcontractors are those specifically hired to perform all or part of the work covered by the Agreement. Will subcontractors be utilized? Yes XXXX No 2.8.3 Vendor shall describe below the names and addresses of all authorized subcontractors to be utilized by Vendor in the performance of this Agreement, together with a description of the work to be performed by the subcontractor and the anticipated amount of money that each subcontractor is expected to receive pursuant to this Agreement. Vendor shall provide a copy of any subcontracts within 20 days of execution of this Agreement for approval by the City. Vendor shall be responsible for the accuracy and quality of any subcontractor’s performance. Subcontractor Name Amount to be paid Address Description of work Subcontractor Name Amount to be paid Address Description of work 2.8.4 Vendor shall obtain approval from the City prior to hiring any additional or substitute subcontractors during the term of this Agreement. Vendor shall provide to the City a draft subcontractor agreement for review and approval prior to the execution of the subcontract. Subcontractor agreements shall provide that services to be performed under the subcontracting agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. 2.8.5 All subcontracts must include the same certifications that Vendor must make as a condition of this Agreement. 2.9 WHERE SERVICES ARE TO BE PERFORMED: Unless otherwise specified in this section all services shall be performed in the United States. If Vendor manufactures the supplies or performs the services purchased hereunder in another country in violation of this provision, such action may be deemed by the City as a breach of the Agreement by Vendor. Vendor shall disclose the locations where the services required shall be performed and the known or anticipated value of the services to be performed at each location. If Vendor received additional consideration in the evaluation based on work being performed in the United States, it shall be a breach of contract if Vendor shifts any such work outside the United States. Location where services will be performed Value of services performed at this location Location where services will be performed Value of services performed at this location 2.10 SCHEDULE OF WORK: Vendor will deliver up to 200 meals per day, Monday through Friday at the Levy Senior Center located at 300 Dodge Avenue, Evanston, IL, and Wednesday at the Fleetwood-Jourdain Community Center located at 1655 Foster Street, Evanston, IL (with the exception of the following nine holidays). The holidays are as follows: Thanksgiving Day and Friday following (November 26 and 27, 2015) Christmas Eve (December 24, 2015) Christmas Day (December 25, 2015) New Years Eve (Decemebr 31, 2015) New Year’s Day (January 1, 2016) Martin Luther King Day (January 18, 2016) Memorial Day (May 30, 2016) Independence Day (July 4, 2016) Labor Day (September 5, 2016) The Vendor assures the Agency of availability of personnel from the Vendor to staff the operations and provide supervisory staff in the preparation of food. In the event of a vehicle breakdown or other contingencies, the vendor must be able to dispatch replacement trucks to assure delivery of meals that may be stranded en route within one half (½) hour past regular serving time. Should the main preparation plant become inoperative, alternate sources of supply must be available. 473 of 481 Page 5 2.11 WARRANTIES FOR SUPPLIES AND SERVICES: 2.11.1 Vendor warrants that the supplies furnished under this Agreement will: (a) conform to the standards, specifications, drawing, samples or descriptions furnished by the City or furnished by Vendor and agreed to by the City, including but not limited to all specifications attached as exhibits hereto; (b) be merchantable, of good quality and workmanship, and free from defects for a period of twelve months or longer if so specified in writing, and fit and sufficient for the intended use; (c) comply with all federal and City laws, regulations and ordinances pertaining to the manufacturing, packing, labeling, sale and delivery of the supplies; (d) be of good title and be free and clear of all liens and encumbrances and; (e) not infringe any patent, copyright or other intellectual property rights of any third party. Vendor agrees to reimburse the City for any losses, costs, damages or expenses, including without limitations, reasonable attorney’s fees and expenses, arising from failure of the supplies to meet such warranties. 2.11.2 Vendor shall insure that all manufacturers’ warranties are transferred to the City and shall provide a copy of the warranty. These warranties shall be in addition to all other warranties, express, implied or statutory, and shall survive the City’s payment, acceptance, inspection or failure to inspect the supplies. 2.11.3 Vendor warrants that all services will be performed to meet the requirements of the Agreement in an efficient and effective manner by trained and competent personnel. Vendor shall monitor performances of each individual and shall reassign immediately any individual who is not performing in accordance with the Agreement, who is disruptive or not respectful of others in the workplace, or who in any way violates the Agreement or City policies. 2.12 REPORTING, STATUS AND MONITORING SPECIFICATIONS: 2.12.1 Vendor shall immediately notify the City of any event that may have a material impact on Vendor’s ability to perform the Agreement. 2.13 Availability of Funds The total number of meals provided by the Vendor shall not exceed the total number of meals set forth in the City’s budget, subject to adjustments determined by the City and AgeOptions. AgeOptions has the option to cancel the contract contingent upon funding from the federal and state governments for the program. AgeOptions must receive sufficient funds from the Illinois Department on Aging to meet the total obligations for the period October 1, 2015 to September 30, 2016. In addition, there must not be any administrative, legislative order, judicial order, rule or law which requires a change in this or related decision made by AgeOptions. The City shall have the option to cancel this contract if the Federal government withdraws funds to support the Congregate Meal Program by giving the Vendor forty-eight hour written notice. It is further understood that, in the event of cancellation of the contract, the City shall be responsible for meals that have already been assembled and delivered in accordance with this contract. 2.14 Emergencies In the event of unforeseen emergency circumstances, the Vendor shall immediately notify the City by telephone of the following; (1) the impossibility of on-time delivery; (2) the circumstance(s) precluding delivery; and (3) a statement of whether or not succeeding deliveries will be affected. No payments will be made for deliveries made later than 40 (forty) minutes after specified meal time. Emergency circumstances at the site precluding utilization of meals are the concern of the City. The City may cancel orders provided they give the Vendor at least 48 hours notice. Adjustments for emergency situations affecting the Vendor’s ability to deliver meals, or City’s ability to utilize meals, for periods longer than 24 hours will be mutually worked out between the Vendor and the City. 3. PRICING 3.1 METHOD AND RATE OF COMPENSATION: The City will compensate Vendor for the initial term as follows: Hourly Monthly Annually Project Item (show unit of measure and rate) 3.2 TYPE OF PRICING: Pricing under this Agreement is Firm $4.09 per congregate meal and $4.44 per deli bar meal Estimated ________________________________ 474 of 481 Page 6 3.3 EXPENSES: Any expenses that Vendor may charge are shown in this section. The City will not compensate Vendor for expenses related to travel, lodging or meal. 3.4 DISCOUNT: % discount for payment within days of receipt of invoice 3.5 TAX: Vendor shall not bill for any taxes unless accompanied by proof the City is subject to the tax. If necessary, Vendor may request the applicable City’s Illinois tax exemption number and federal tax exemption information. 3.6 INVOICING: Vendor shall invoice at the completion of the Agreement unless invoicing is tied in this Agreement to milestones, deliverables, or other invoicing requirements agreed to in this Agreement. Send invoices via email to lwilson@cityofevanston.org 3.7 PAYMENT TERMS AND CONDITIONS: 3.7.1 By submitting an invoice, Vendor certifies that the supplies or services provided meet all requirements of the Agreement, and the amount billed and expenses incurred are as allowed in the Agreement. Invoices for supplies purchased, services performed and expenses incurred through December 31 of any year must be submitted to the City no later than January 31 of the next subsequent year. 3.7.2 Payments, including late payment charges, will be paid in accordance with all applicable laws and rules of the City of Evanston and the State of Illinois. Remedies provided for therein shall be Vendor’s sole remedy for late payments by the City. Payment terms contained on Vendor’s invoices shall have no force and effect. 3.7.3 The City will not pay for supplies provided or services rendered, including related expenses, incurred prior to the execution of this Agreement by the Parties even if the effective date of the Agreement is prior to execution. 3.7.4 As a condition of receiving payment Vendor must (i) be in compliance with the Agreement, (ii) pay its employees prevailing wages when required by law (Examples of prevailing wage categories include public works, printing, janitorial, window washing, building and grounds services, site technician services, natural resource services, security guard and food services. Vendor is responsible for contacting the Illinois Dept. of Labor 217-782-6206; http://www.state.il.us/Department/idol/index.htm to ensure compliance with prevailing wage requirements), (iii) pay its suppliers and subcontractors according to the terms of their respective contracts, and (iv) provide lien waivers to the City upon request. 3.7.5 The total number of meals provided by the Vendor shall not exceed the total number of meals set forth in the City’s budget, subject to adjustments determined by the City and AgeOptions. AgeOptions and the City shall have the option to cancel the contract contingent upon funding from the federal and state governments for the program. AgeOptions must receive sufficient funds from the Illinois Department on Aging to meet the total obligations for the period October 1, 2015 to September 30, 2016. In addition, there must not be any administrative, legislative order, judicial order, rule or law which requires a change in this or related decision made by AgeOptions. 4. STANDARD BUSINESS TERMS AND CONDITIONS 4.1 AVAILABILITY OF APPROPRIATION: This Agreement is contingent upon and subject to the availability of funds. The City, at its sole option, may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if a reduction in funding is necessary or advisable based upon actual or projected budgetary considerations. Vendor will be notified in writing of the failure of appropriation or of a reduction or decrease. 4.2 AUDIT/RETENTION OF RECORDS: Vendor and its subcontractors shall maintain books and records relating to the performance of the Agreement or subcontract and necessary to support amounts charged to the City under the Agreement or subcontract. Books and records, including information stored in databases or other computer systems, shall be maintained by Vendor for a period of three years from the later of the date of final payment under the Agreement or completion of the Agreement, and by the subcontractor for a period of three years from the later of final payment under the term or completion of the subcontract. If federal funds are used to pay contract costs, Vendor and its subcontractors must retain its records for five years. Books and records required to be maintained under this section shall be available for review or audit by representatives of the City upon reasonable notice and during normal business hours. Vendor and its subcontractors shall cooperate fully with any such audit and with any investigation conducted by any of these entities. Failure to maintain books and records required by this section shall establish a presumption in favor of the City for the recovery of any funds paid by the City under the Agreement for which adequate books and records are not available to support the purported disbursement. Vendor or subcontractors shall not impose a charge upon the City for audit or examination of Vendor’s books and records. 4.3 TIME IS OF THE ESSENCE: Time is of the essence with respect to Vendor’s performance of this Agreement. Vendor shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. 475 of 481 Page 7 4.4 NO WAIVER OF RIGHTS: Except as specifically waived in writing, failure by a Party to exercise or enforce a right does not waive that Party’s right to exercise or enforce that or other rights in the future. 4.5 FORCE MAJEURE: Failure by either Party to perform its duties and obligations will be excused by unforeseeable circumstances beyond its reasonable control and not due to its negligence including acts of nature, acts of terrorism, riots, labor disputes, fire, flood, explosion, and governmental prohibition. The non-declaring Party may cancel the Agreement without penalty if performance does not resume within 30 days of the declaration. 4.6 CONFIDENTIAL INFORMATION: Each Party, including its agents and subcontractors, to this Agreement may have or gain access to confidential data or information owned or maintained by the other Party in the course of carrying out its responsibilities under this Agreement. Vendor shall presume all information received from the City or to which it gains access pursuant to this Agreement is confidential. Vendor information, unless clearly marked as confidential and exempt from disclosure under the Illinois Freedom of Information Act (“FOIA”) shall be considered public. No confidential data collected, maintained, or used in the course of performance of the Agreement shall be disseminated except as authorized by law and with the written consent of the disclosing Party, either during the period of the Agreement or thereafter. The receiving Party must return any and all data collected, maintained, created or used in the course of the performance of the Agreement, in whatever form it is maintained, promptly at the end of the Agreement, or earlier at the request of the disclosing Party, or notify the disclosing Party in writing of its destruction. The foregoing obligations shall not apply to confidential data or information lawfully in the receiving Party’s possession prior to its acquisition from the disclosing Party; received in good faith from a third-party not subject to any confidentiality obligation to the disclosing Party; now is or later becomes publicly known through no breach of confidentiality obligation by the receiving Party; or is independently developed by the receiving Party without the use or benefit of the disclosing Party’s confidential information. Upon notification by the City that it has received a Freedom of Information Act request that calls for records within the Vendor’s control, the Vendor shall promptly provide all requested records to the City so that the City may comply with the request within the timeframe required by FOIA. 4.7 USE AND OWNERSHIP: All work performed or supplies created by Vendor under this Agreement, whether written documents or data, goods or deliverables of any kind, shall be deemed work-for-hire under copyright law and all intellectual property and other laws, and the City is granted sole and exclusive ownership to all such work, unless otherwise agreed in writing. Vendor hereby assigns to the City all right, title, and interest in and to such work including any related intellectual property rights, and/or waives any and all claims that Vendor may have to such work including any so-called "moral rights" in connection with the work. Vendor acknowledges the City may use the work product for any purpose. Confidential data or information contained in such work shall be subject to confidentiality provisions of this Agreement. 4.8 INDEMNIFICATION AND LIABILITY: Vendor shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of Vendor or Vendor’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. Vendor shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel’s option, Vendor must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Vendor of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Project by Vendor must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Vendor waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Vendor that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Vendor shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subcontractors’ work. Acceptance of the work by the City will not relieve Vendor of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section 4.8 shall survive completion, expiration, or termination of this Agreement. 4.9 INSURANCE: Vendor shall, at its own expense, secure and maintain in effect throughout the duration of this contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services and work hereunder by Vendor, its agents, representatives, employees or subcontractors. Vendor acknowledges and agrees that if it fails to comply with all requirements of this Section 4.9, the City may void this Agreement. Vendor must give to the City Certificates of Insurance identifying the City to be an additional insured for the services required pursuant to the Agreement before City staff recommends award of the contract to City Council. Any limitations or modifications on the Certificate of Insurance issued to the City in compliance with this Section that conflict with the provisions of this Section 4.9 shall have no force and effect. 476 of 481 Page 8 If requested, Vendor shall give the City a certified copy (ies) of the insurance policy (ies) evidencing the amounts set forth in this Section. The policies must be delivered to the City within two (2) weeks of the request. All insurance policies shall be written with insurance companies licensed or authorized to do business in the State of Illinois and having a rating of not less than A-VII according to the A.M. Best Company. Should any of the insurance policies be canceled before the expiration date, the issuing company will mail thirty (30) days written notice to the City. Vendor shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Vendor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses. Vendor shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Vendor, and insuring Vendor against claims which may arise out of or result from vendor’s performance or failure to perform hereunder: a) Worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least five hundred thousand dollars ($500,000); b) Comprehensive general liability coverage which designates the City as an additional insured for not less than one million dollars ($1,000,000) combined single limit for bodily injury, death and property damage, per occurrence; c) Comprehensive automobile liability insurance covering owned, non-owned, and leased vehicles for not less than one million dollars ($1,000,000) combined single limit for bodily injury, death, or property damage, per occurrence; and d) Errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least one million dollars ($1,000,000). Vendor’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to the City. Vendor shall promptly forward new certificate(s) of insurance evidencing the coverage(s) required herein upon annual renewal of the subject policies. Vendor understands that the acceptance of Certificates of Insurance, policies, and any other documents by the City in no way releases Vendor and its subcontractors from the requirements set forth herein. Vendor expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Vendor fails to purchase or procure insurance as required above, the parties expressly agree that Vendor shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy, or reimbursement, at law or in equity, against Vendor. 4.10 INDEPENDENT CONTRACTOR: Vendor shall act as an independent contractor and not an agent or employee of, or joint venture with the City. All payments by the City shall be made on that basis. 4.11 SOLICITATION AND EMPLOYMENT: Vendor shall not employ any person employed by the City during the term of this Agreement to perform any work under this Agreement. Vendor shall give notice immediately to the City if Vendor solicits or intends to solicit City employees to perform any work under this Agreement. 4.12 COMPLIANCE WITH THE LAW: Vendor, its employees, agents, and subcontractors shall comply with all applicable federal, state, and local laws, rules, ordinances, regulations, orders, federal circulars and all license and permit requirements in the performance of this Agreement. Vendor shall be in compliance with applicable tax requirements and shall be current in payment of such taxes. Vendor shall obtain at its own expense, all licenses and permissions necessary for the performance of this Agreement. 4.13 BACKGROUND CHECK: Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its expense, criminal and driver history background checks of Vendor’s and subcontractors officers, employees or agents. Vendor or subcontractor shall reassign immediately any such individual who, in the opinion of the City, does not pass the background check. 4.14 APPLICABLE LAW: This Agreement shall be construed in accordance with and is subject to the laws and rules of the City of Evanston and the State of Illinois. The Department of Human Rights’ Equal Opportunity requirements (44 Ill. Adm. Code 750) are incorporated by reference. The City shall not enter into binding arbitration to resolve any contract dispute. The City does not waive tort immunity by entering into this Agreement. In compliance with the Illinois and federal Constitutions, the Illinois Human Rights Act, the U. S. Civil Rights Act, and Section 504 of the federal Rehabilitation Act and other applicable laws and rules, the City does not unlawfully discriminate in employment, contracts, or any other activity. 4.15 ANTI-TRUST ASSIGNMENT: If Vendor does not pursue any claim or cause of action it has arising under antitrust laws relating to the subject matter of the Agreement, then upon request of the City’s Corporation Counsel, Vendor shall assign to the City rights, title and interest in and to the claim or cause of action. 4.16 CONTRACTUAL AUTHORITY: The Department that signs for the City shall be the only City entity responsible for performance and payment under the Agreement. When the City’s authorized designee signs in addition to an Department, they do so as approving officer and shall have no liability to Vendor. 477 of 481 Page 9 4.17 NOTICES: Notices and other communications provided for herein shall be given in writing by registered or certified mail, return receipt requested, by receipted hand delivery, by courier (UPS, Federal Express or other similar and reliable carrier), by e-mail, or by fax showing the date and time of successful receipt. Notices shall be sent to the individuals who signed the Agreement using the contact information following the signatures. Each such notice shall be deemed to have been provided at the time it is actually received. By giving notice, either Party may change the contact information. 4.18 MODIFICATIONS AND SURVIVAL: Amendments, modifications and waivers must be in writing and signed by authorized representatives of the Parties. Any provision of this Agreement officially declared void, unenforceable, or against public policy, shall be ignored and the remaining provisions shall be interpreted, as far as possible, to give effect to the Parties’ intent. All provisions that by their nature would be expected to survive, shall survive termination. In the event of a conflict between the City’s and Vendor’s terms, conditions and attachments, the City’s terms, conditions and attachments shall prevail. 4.19 PERFORMANCE RECORD / SUSPENSION: Upon request of the City, Vendor shall meet to discuss performance or provide contract performance updates to help ensure proper performance of the Agreement. The City may consider Vendor’s performance under this Agreement and compliance with law and rule to determine whether to continue the Agreement, suspend Vendor from doing future business with the City for a specified period of time, or to determine whether Vendor can be considered responsible on specific future contract opportunities. 4.20 FREEDOM OF INFORMATION ACT: This Agreement and all related public records maintained by, provided to or required to be provided to the City are subject to the Illinois Freedom of Information Act notwithstanding any provision to the contrary that may be found in this Agreement. 4.21 SUCCESSORS AND ASSIGNS: The City and Vendor each bind themselves and their partners, successors, executors, administrators, and assigns to the other party of the Agreement and to the partners, successors, executors, administrators, and assigns of such other party in respect to all covenants of this Agreement. Neither the City nor Vendor shall assign, sublet, or transfer its interest in this Agreement without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of any public body, which may be a party hereto, nor shall it be construed as giving any right or benefits hereunder to anyone other than the City and Vendor. 4.22 NON-WAIVER OF RIGHTS: No failure of either party to exercise any power given to it hereunder or to insist upon strict compliance by the other party with its obligations hereunder, and no custom or practice of the parties at variance with the terms hereof, nor any payment under this Agreement shall constitute a waiver of either party’s right to demand exact compliance with the terms hereof. 4.23 SEVERABILITY: Except as otherwise provided herein, the invalidity or unenforceability of any particular provision, or part thereof, of this Agreement shall not affect the other provisions, and this Agreement shall continue in all respects as if such invalid or unenforceable provision had not been contained herein. 4.24 COUNTERPARTS: For convenience, this Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original. 4.25 SAVINGS CLAUSE: If any provision of this Agreement, or the application of such provision, shall be rendered or declared invalid by a court of competent jurisdiction, or by reason of its requiring any steps, actions, or results, the remaining parts or portions of this Agreement shall remain in full force and effect. 5. STANDARD CERTIFICATIONS Vendor acknowledges and agrees that compliance with this section and each subsection for the term of the Agreement and any renewals is a material requirement and condition of this Agreement. By executing this Agreement, Vendor certifies compliance with this section and each subsection and is under a continuing obligation to remain in compliance and report any non-compliance. This section, and each subsection, applies to subcontractors used on this Agreement. Vendor shall include these Standard Certifications in any subcontract used in the performance of the Agreement. If this Agreement extends over multiple fiscal years including the initial term and all renewals, Vendor and its subcontractors shall confirm compliance with this section in the manner and format determined by the City by the date specified by the City and in no event later than January 1 of each year that this Agreement remains in effect. If the Parties determine that any certification in this section is not applicable to this Agreement, it may be stricken without affecting the remaining subsections. 478 of 481 Page 10 5.1 As part of each certification, Vendor acknowledges and agrees that should Vendor or its subcontractors provide false information, or fail to be or remain in compliance with the Standard Certification requirements, one or more of the following sanctions will apply: • the Agreement may be void by operation of law, • the City may void the Agreement, and • Vendor and it subcontractors may be subject to one or more of the following: suspension, debarment, denial of payment, civil fine, or criminal penalty. Identifying a sanction or failing to identify a sanction in relation to any of the specific certifications does not waive imposition of other sanctions or preclude application of sanctions not specifically identified. 5.2 Vendor certifies it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. § 12101 et seq.) and applicable rules in performance under this Agreement. 5.3 Vendor certifies it is a properly formed and existing legal entity (30 ILCS 500/1.15.80, 20-43); and as applicable has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. 5.4 Vendor certifies it has not been convicted of bribing or attempting to bribe an officer or employee of the City or any other City, nor has Vendor made an admission of guilt of such conduct that is a matter of record (30 ILCS 500/50-5). 5.5 If Vendor, or any officer, director, partner, or other managerial agent of Vendor, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Vendor certifies at least five years have passed since the date of the conviction. Vendor further certifies that it is not barred from being awarded a contract and acknowledges that the City shall declare the Agreement void if this certification is false (30 ILCS 500/50-10.5). 5.6 Vendor certifies that it and its affiliates are not delinquent in the payment of any debt to the City. 5.7 In accordance with the Steel Products Procurement Act, Vendor certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the United States, unless the head of the procuring Department grants an exception (30 ILCS 565). 5.8 Vendor certifies it has not been convicted of bid rigging or bid rotating or any similar offense (720 ILCS 5/33 E-3, E-4). 5.9 Vendor certifies it complies with the Section 1-12-5 of the City of Evanston Code and the Illinois Department of Human Rights Act and rules applicable to public contracts, including equal employment opportunity, refraining from unlawful discrimination, and having written sexual harassment policies (775 ILCS 5/2-105). 5.10 Vendor certifies that it shall employ only persons duly licensed by the State of Illinois to perform professional services under this Agreement for which applicable Illinois law requires a license, subject to prior approval of the City. 5.11 Vendor certifies that if more favorable terms are granted by Vendor to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable goods or services, the more favorable terms will be applicable under this Agreement. 6.0 DISCLOSURES AND CONFLICTS OF INTEREST Section 1: Conflict of Interest Prohibited Vendor shall not have any public or private interest and shall not acquire directly or indirectly any such interest which conflicts in any manner with its performance under this Agreement. Section 2: Debarment/Legal Proceeding Disclosure (All Vendors must complete this section). Vendor must identify any of the following that occurred for it or any if its officers or directors within the previous 10 years: Debarment from contracting with any governmental entity Yes No Professional licensure discipline Yes No Bankruptcies Yes No Adverse civil judgments and administrative findings Yes No Criminal felony convictions Yes No 479 of 481 Page 11 If any of the above is checked yes, please identify with descriptive information the nature of the debarment and legal proceeding. The City reserves the right to request more information, should the information need further clarification. 7. SUPPLEMENTAL PROVISIONS 7.1 City Supplemental Provisions Definitions Required Federal Clauses, Certifications and Assurances ARRA Requirements (American Recovery and Reinvestment Act of 2009) Public Works Requirements (construction and maintenance of a public work) (820 ILCS 130/4) Prevailing Wage (820 ILCS 130/1 et seq.) M/W/EBE Subcontracting Requirements Other (describe) 7.2 Vendor Supplemental Provisions 480 of 481 Page 12 TAXPAYER IDENTIFICATION NUMBER I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S. person (including a U.S. resident alien). • If you are an individual, enter your name and SSN as it appears on your Social Security Card. • If you are a sole proprietor, enter the owner’s name on the name line followed by the name of the business and the owner’s SSN or EIN. • If you are a single-member LLC that is disregarded as an entity separate from its owner, enter the owner’s name on the name line and the d/b/a on the business name line and enter the owner’s SSN or EIN. • If the LLC is a corporation or partnership, enter the entity’s business name and EIN and for corporations, attach IRS acceptance letter (CP261 or CP277). • For all other entities, enter the name of the entity as used to apply for the entity’s EIN and the EIN. Name: Business Name: Taxpayer Identification Number: Social Security Number or Employer Identification Number Legal Status (check one): Individual Governmental Sole Proprietor Nonresident alien Partnership ECity or trust Legal Services Corporation Pharmacy (Non-Corp.) Tax-exempt Pharmacy/Funeral Home/Cemetery (Corp.) Corporation providing or billing Limited Liability Company (select applicable tax classification) medical and/or health care services D = disregarded entity C = corporation Corporation NOT providing or billing P = partnership medical and/or health care services Signature: Date: 481 of 481