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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, August 17, 2015
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting will convene after conclusion of the P&D meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Tendam
(II) Mayor Public Announcements
(III) City Manager Public Announcements
Recognition of Lonnie Jeschke, Fleet Services Division Manager
Evanston Public Library Receives $15,000 Big Read Grant
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
(VI) Special Orders of Business
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Holmes
Human Services - Alderman Grover
City Council Agenda August 17, 2015 Page 2 of 11
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) FY2015 Mid-Year Budget Report
Staff recommends that: 1) City Council accept and place the Second Quarter
Financial Report for FY 2015 on file; and 2) City Council direct the City Manager
to implement adjustments to the FY2015 budget as recommended.
For Action
(SP2) FY2015 Capital Improvement Plan Mid-Year Report
Staff recommends City Council accept and place on file the FY 2015 Mid-Year
Capital Improvement Plan Report.
For Action: Accept and Place on File
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of July 27, 2015
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through July 26, 2015 $3,004,573.21
(A2) FY2015 City of Evanston Bills – August 18, 2015 $4,737,412.34
Credit Card Activity – Period Ending June 30, 2015 $ 184,877.05
For Action
(A3.1) Approval of Maintenance Plan Agreement for Sherman Plaza
Staff recommends that City Council authorize the City Manager to execute an
agreement with the Residences of Sherman Plaza and MB Evanston Sherman,
LLC to continue maintenance services for Sherman Plaza at a cost of $115,000
for the period of August 23, 2015 through August 22, 2016. This agreement was
originally approved in 2006. Funding is provided by the Parking Fund, Account
505.19.7036.62660.
For Action
City Council Agenda August 17, 2015 Page 3 of 11
(A3.2) Approval of Sole Source Purchase of Tallmadge Street Light Poles and
Fixtures from GrayBar Electric
Staff recommends City Council approval for the sole source purchase of 23
Union Metal Tallmadge street light poles and fixtures from Graybar Electric (9222
Orly Road, Indianapolis, IN) in the amount of $60,145 for the poles and
$38,168.50 for the fixtures for a total amount of $98,313.50. Funding for this
purchase is provided by Capital Improvement Program projects: Pedestrian
Safety (Project 416434) in the amount of $60,000, and Traffic Calming (Project
415870) in the amount of $40,000 for a total of $100,000
For Action
(A3.3) Approval of Approval of Contract Renewal for Towing and Other Related
Services with North Shore Towing
Staff and the Transportation/Parking Committee recommend that City Council
authorize the City Manager to execute a contract renewal for towing and other
related services with North Shore Towing, Inc., (2527 Oakton Street, Evanston)
effective August 1, 2015 – July 31, 2016. The estimated annual expenditure is
$23,000. Funding is provided by the General Fund, Boot and Tows Account
100.19.1941.6245.
For Action
(A3.4) Approval of Contract with Joseph J. Henderson & Son, Inc. for
Rehabilitation of Concrete in Water Plant Clearwells 1 and 2 (Bid 15-47)
Staff recommends that City Council authorize the City Manager to execute a
contract for the Rehabilitation of Concrete in Water Plant Clearwells 1 and 2 with
Joseph J. Henderson & Son, Inc. (4288 Old Grand Avenue, Gurnee, IL) in the
amount of $452,000. J.J. Henderson is compliant with the Local Employment
Program whereas the low bidder, Walsh Construction at $302,874.10, requested
a waiver of the Local Employment Program. Funding is provided by the Water
Fund, Account 513.71.7330.65515.
For Action
(A3.5) Approval of Three (3) Vehicle/Equipment Purchases
Staff recommends City Council approval for the replacement purchase of: one
Elgin Pelican Street Sweeper in the amount of $185,820; one Bobcat Toolcat
sidewalk tractor with attachments in the amount of 69,479; and one Ford Escape
in the amount of $19,513. Purchases are from the City’s purchasing cooperative
partners. Funding is provided by the Equipment Replacement Fund Account
601.26.7780.65550 and the Parking Fund Account 505.19.7005.65515.
For Action
City Council Agenda August 17, 2015 Page 4 of 11
(A3.6) Approval of Contract Extension for Condo Refuse Collection
Staff recommends City Council authorize the City Manager to execute a three
year contract extension for the collection of condo refuse with Lakeshore
Recycling Systems, Inc. (6132 W. Oakton Ave., Morton Grove, IL) at the rate of
$6.30 per condo unit in the first year of the renewal (November 1, 2015 –
October 31, 2018). Funding is provided by the Solid Waste Fund account
520.26.7685.62390.
For Action
(A3.7) Approval of a Contract with Triggi Construction, Inc. for Paving of Various
Alleys Contract (Bid 15-52)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2015 Paving of Various Alleys Project with Triggi Construction,
Inc. (1975 Powis Road, West Chicago, IL) in the amount of $993,141.84.
Funding will be provided from the Special Assessment Alley Paving Account
420.26.6000.65515/415860 in the amount of $125,000 and Capital Improvement
Program (CIP) Alley Paving Account 415.26.4150.65515/415860 in the amount
of $868,141.84.
For Action
(A3.8) Approval of 2015 Community Development Block Grant (CDBG) Sidewalk
Replacement Project Contract with Schroeder & Schroeder Inc. (Bid15-49)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2015 CDBG Block, Curb and Sidewalk Replacement Project with
Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL) in the
amount of $106,145. Funding is provided by the Community Development Block
Grant Fund Account 215.21.5170.63030.
For Action
(A3.9) Approval of Central Street Emergency Bridge Repair Contract Award (Bid
15-45)
Staff recommends that City Council authorize the City Manager to execute a
contract for the Central Street Emergency Bridge Repair Project with Alliance
Contractors Inc. (1166 Lake Avenue, Woodstock, IL) in the amount of $162,975.
Funding is provided from the CIP Account 415.26.4150.65515/415885.
For Action
(A3.10)Approval of Contract with Silk Screen Express, Inc. for AFSCME Uniforms
(Bid 15-54)
Staff recommends that City Council authorize the City Manager to execute a
contract for the purchase of AFSCME Uniforms with Silk Screen Express, Inc.
(7611 W. 185th Street, Tinley Park, IL) for a term of three years in a not-to-
exceed total amount of $140,870. Funding is provided by the General Fund
Account 100.26.2610.65020 which has a budget of $78,998 in FY 2015.
For Action
City Council Agenda August 17, 2015 Page 5 of 11
(A3.11)Approval of 2015 CIPIII Street Resurfacing Construction Contract with J.A.
Johnson Paving Inc. (Bid 15-44)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2015 CIPIII Street Resurfacing Project with J.A. Johnson Paving
Inc. (1025 Addison Court, Arlington Heights, IL) in the amount of $917,719.
Funding will be provided from the 2015 Motor Fuel Tax Fund,
(100.26.5096.66515) in the amount of $350,000; the CIP Street Resurfacing
Account (415.26.4150.65515/415855) in the amount of $539,719; and
Neighborhood Traffic Calming Account (415.26.4150.65515/415870) in the
amount of $28,000.
For Action
(A3.12)Approval of Additional Funding for 2015 Pavement Marking Program
Staff recommends City Council authorization for additional funding in the amount
of $50,000 to add additional locations to the 2015 Pavement Marking Program.
The funds will be added to the existing contract with Superior Road Striping
(1967 Cornell Court, Melrose Park, IL), currently in the amount of $50,000.
$20,000 will be provided by the General Fund Street Maintenance Account
(2670.62509) which has $70,000 budgeted for Fiscal Year 2015. The additional
$30,000 will be provided by deferred 2015 CIP projects.
For Action
(A3.13)Approval of Additional Funding for Pavement Patching by J.A. Johnson
Paving
Staff recommends City Council approve additional funding in the amount of
$150,000 for additional pavement patching locations. These additional funds
would be added to the existing contract with J.A. Johnson Paving (Arlington
Heights, IL). The additional funding will allow 21 more locations totaling 6,500
square yards of degraded pavement to be patched. Funding for this project was
from the Capital Improvement Fund (415937.65515).
For Action
(A4.1) Approval of 2015 Parking Access and Revenue Control System Contract
and Installation Change Order #1 (RFP 14-25)
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 to the contract for the 2015 Parking Access and Revenue
Control System with Automated Parking Technologies, L.L.C. ( 500 W. 18th
Street, Suite 301, Chicago, IL). This Change Order will expand the scope of the
contract to include the installation of a “credit card in and credit card out”
payment process. The cost of this change order is not to exceed $38,136.
Funding for the project will be provided by the Parking Fund Capital Improvement
Account (505.19.7005.65515/415438).
For Action
City Council Agenda August 17, 2015 Page 6 of 11
(A4.2) Approval of Change Order No. 2 for Large Diameter Sewer Rehabilitation –
Cleveland Street (Bid 14-46)
Staff recommends that the City Council authorize the City Manager to execute
Change Order No. 2, to the agreement with Insituform Technologies USA, LLC.
(17988 Edison Avenue, Chesterfield, MO) for the Large Diameter Sewer
Rehabilitation – Cleveland Street project. The change order will reduce the
contract amount by $54,155.00, from $273,813.50 to $219,658.50.
For Action
(A4.3) Approval of Change Order No. 2 for 2014 CIPP Sewer Rehabilitation
Contract B (Bid 14-43)
Staff recommends the City Council authorize the City Manager to execute
Change Order No. 2 for the 2014 CIPP Sewer Rehabilitation Contract B (Bid 14-
43) with Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield,
MO). This change order will increase the contract amount by $3,010, from
$259,058 to $262,068. Funding for this change order will be from the Washington
National TIF Account (300.99.5476.65515).
For Action
(A4.4) Approval of Change Order for the Emerson/Ridge/Green Bay Project, (RFQ
13-12)
Staff recommends City Council authorize the City Manager to execute Change
Order No. 1 for engineering services for water main improvements along
Emerson Street, Ridge Avenue and Green Bay Road with ESI Consultants, Ltd.,
(1979 N. Mill Street, Suite 100, Naperville, IL) in the amount of $56,250. Funding
will be from Water Fund (Account 513.71.7330.65515), with a FY2015 remaining
budget of $288,000.
For Action
(A5.1) Approval of Single Source Purchase of Public Safety Software from
SunGard Public Sector, Inc. and Xerox Government Systems, LLC
Staff recommends that the City Council authorize the City Manager to execute
the single source software and service agreement from vendors SunGard Public
Sector, Inc. (4000 OSSI Court, High Point, NC), in the amount of $543,541 and
Xerox Government Systems, LLC (2900 100th St., Suite 309, Urbandale, IA) in
the amount of $51,035 to upgrade from the current CAD (Computer Aided
Dispatch) software for police and fire department operations, Funding will be
provided by the Emergency Telephone System Fund (Account
205.22.5150.65625) with $240,961.00 from the 2015 budget and the remaining
balance of $353,615.00 from the 2016 budget. A budget amendment for 2015
accompanies this item next on the agenda.
For Action
City Council Agenda August 17, 2015 Page 7 of 11
(A5.2) Resolution 81-R-15 Amending the 2015 Emergency Telephone System
Fund Budget
Staff recommends City Council adoption of Resolution 81-R-15 to amend the
2015 budget for the Emergency Telephone System Fund by $240,961 to a total
of $1,416,934.
For Action
(A6) FY2014 Comprehensive Annual Financial Report
Staff recommends that City Council accept and file the FY2014 Comprehensive
Annual Financial Report.
For Action: Accept and Place on File
(A7) Other Post-Employment Benefits Report - December 31, 2014 GASB 45
Staff recommends this report be accepted and placed on file by City Council for
use with the FY 2014 Annual Financial Report.
For Action: Accept and Place on File
(A8) Approval of School District 202 Salt Agreement for 2015/16 School Year
Staff is recommending City Council authorize the City Manager to execute an
agreement with Evanston School District 202 for the sale of rock salt in the
amount of $76.69 per ton for the period November 15, 2015 to April 15, 2016.
This price includes a 10% administration and handling fee. This price reflects a
$16.24 decrease in price as the overall price of salt has decreased.
For Action
(A9) Approval of School District 65 Salt Agreement for 2015/16 School Year
Staff is recommending City Council authorize the City Manager to sign an
agreement with Evanston School District 65 for the sale of rock salt in the
amount of $76.69 per ton for the period November 15, 2015 to April 15, 2016.
This price includes a 10% administration and handling fee. This price reflects a
$16.24 decrease in price as the overall price of salt has decreased.
For Action
(A10) Approval of Application for the Storefront Modernization Program for 928-
930 Chicago Avenue
Staff recommends that City Council authorize financial assistance through the
Storefront Modernization Program to Tripdonation, LLC, owner of 928-930
Chicago Avenue in an amount not to exceed $10,503. Funding will be provided
by the Economic Development Fund’s Business District Improvement Fund
(225.21.5300.65522).
For Action
City Council Agenda August 17, 2015 Page 8 of 11
(A11) Resolution 80-R-15, Endorsing the Application of Little Beans Café
Evanston LLC to the Cook County Assessor for Class 7a Status
Designation for Commercial Development of the Vacant Property Located
at 430 Asbury Avenue”
Staff recommends City Council adoption of Resolution 80-R-15 “Endorsing the
Application of Little Beans Café Evanston LLC to the Cook County Assessor for
Class 7a Status Designation for Commercial Development of the Vacant
Property Located at 430 Asbury Avenue, Evanston, Illinois.
For Action
(A12) Ordinance 102-O-15, Authorizing the City Manager to Execute a Sale
Contract for City-Owned Real Property at 1941 Jackson Avenue
City staff recommends City Council adoption of Ordinance 102-O-15 authorizing
the City Manager to execute a sale contract for City-owned real property at 1941
Jackson Avenue to Community Partners for Affordable Housing (CPAH) for
affordable housing. A two-thirds majority is required for adoption of this
ordinance. Suspension of the Rules is requested for Introduction and Acton by
City Council on August 17, 2015.
For Introduction and Action
(A13) Ordinance 83-O-15, Authorizing the Sale of Surplus Fleet Vehicles
Staff recommends that City Council adopt Ordinance 83-O-15 authorizing the
City Manager to offer to sell vehicles owned by the City through public auction at
the special Northwest Municipal Vehicle Auction being sponsored by America’s
Auto Auctions on or around Tuesday, October 13, 2015, or any other subsequent
America’s Online Auction. This ordinance was introduced at the July 27, 2015
City Council meeting.
For Action
(A14) Ordinance 97-O-15 Amending the City Code to Establish a 4-Way Stop
Control at the Intersection of Lake Street and Grey Avenue
Staff recommends City Council adoption of Ordinance 97-O-15 which amends
Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop
Control at the intersection of Lake Street and Grey Avenue, at the Evanston
Township High School driveway (south entrance). This ordinance was introduced
at the July 27, 2015 City Council meeting.
For Action
City Council Agenda August 17, 2015 Page 9 of 11
(A15) Ordinance 101-O-15, Regulating Panhandling and Soliciting Activities
Staff recommends that City Council adopt Ordinance 101-O-15 to amend
panhandling and solicitation regulations, which is both consistent with case law
and provides uniformity regarding distance requirements for panhandling and
soliciting at certain locations such as parking meters, pay stations, and
automated teller machines. This ordinance was introduced at the July 27, 2015
City Council meeting. A further amendment to this ordinance is to be introduced
in September 2015. Staff recommends continuation of this ordinance for
consideration at the September 28, 2015 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 105-O-15, Granting a Special Use for a Daycare Center - Child,
Little Green Tree House, at 2812-2814 Central Street
Staff recommends City Council adoption of Ordinance 105-O-15 granting special
use approval for a Daycare Center - Child, Little Green Tree House at 2812-2814
Central Street in the B1a Business District and oCSC Central Street Overlay
District. The Zoning Board of Appeals recommended denial of the requested
special use, due to the lack of parking available for the proposed use. Following
the ZBA hearing, the applicant identified additional parking alternatives for the
employees and daily needs of the daycare.
For Introduction
(P2) Ordinance 112-O-15, Granting Zoning Relief for the Number of Dwelling
Units, Number of Parking Spaces, and Parking Lot Aisle Width at 609 South
Boulevard
City staff recommends adoption of Ordinance 112-O-15 granting zoning relief to
establish 16 dwelling units where a maximum of 12 dwelling units are permitted,
16 parking spaces where 27 parking spaces are required, and a 10’ two-way
drive aisle with a 46’ double module width where 24’ two-way drive aisle with a
60’ double module width are required by Code. The proposal did not receive a
positive nor negative recommendation from the ZBA.
For Introduction
(P3) Ordinance 98-O-15, Amending the Zoning Map to Rezone 1402-1408 Brown
Avenue from R2 to the R4 District
The Plan Commission and staff recommend adoption of Ordinance 98-O-15
amending the Zoning Map to rezone the property commonly known as 1402-
1408 Brown Avenue from R2, Single-Family Residential to R4, General
Residential. This ordinance was introduced at the July 27, 2015 City Council
meeting.
For Action
City Council Agenda August 17, 2015 Page 10 of 11
(P4) Ordinance 106-O-15, Granting a Special Use for a Type 2 Restaurant, Red
Robin Burger Works, 1700 Maple Avenue
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
106-O-15 granting special use approval for a Type 2 Restaurant, Red Robin
Burger Works at 1700 Maple Avenue in the RP Research Park District. The
applicant has complied with all zoning requirements and meets all standards for
a special use for this district. This ordinance was introduced at the July 27, 2015
City Council meeting.
For Action
(P5) Ordinance 104-O-15, Amending the City Code to Modify Window Sign
Regulations
The Sign Review and Appeals Board and staff recommend adoption of
Ordinance 104-O-15, which amends the Sign Ordinance for window signs. The
proposed amendments are the result of complaints to the City regarding signage
installed on large vertical windows that span several floors without limitation to
height. This ordinance was introduced at the July 27, 2015 City Council meeting.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Resolution 82-R-15, Service Provider Agreement for Special Service Area
#6 (Chicago-Main-Dempster)
Staff and the Economic Development Committee recommend adoption of
Resolution 82-R-15 authorizing execution of a Service Provider Agreement for
Evanston’s Special Service Area (SSA) #6, which will govern the relationship
between the City and the organization leading the SSA for its first two years of
operation.
For Action
City Council Agenda August 17, 2015 Page 11 of 11
MEETINGS SCHEDULED THROUGH SEPTEMBER 2015
Upcoming Aldermanic Committee Meetings
Fri, Aug 28 7 am Housing & Homelessness Commission
Mon, Aug 31 7 pm Special City Council meeting: FY2016 Budget
Wed, Sept 2 6 pm Transportation/Parking Committee
Wed, Sept 2 7 pm Northwestern University/City Committee
Wed, Sept 2 7:30 pm Economic Development Committee
Tues, Sept 8 6 pm Rules Committee
Tues, Sept 8 7 pm Housing & Community Dev Act Committee
Tues, Sept 8 7:30 pm Human Services Committee
Tues, Sept 15 6 pm A&PW, P&D, City Council meetings
Wed, Sept 16 6:30 pm M/W/EBE Advisory Committee
Mon, Sept 21 7 pm City Council meeting
Thurs, Sept 24 5:30 pm Emergency Telephone Board
Thurs, Sept 24 7 pm Housing & Community Dev Act Committee
Fri, Sept 25 7 am Housing & Homelessness Commission
Mon, Sept 28 6 pm A&PW, P&D, City Council meetings
Tues, Sept 29 7 pm Housing & Community Dev Act Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.