HomeMy WebLinkAboutccpacket20150727
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, July 27, 2015
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m.
City Council meeting will convene after conclusion of the P&D meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Holmes
(II) Mayor Public Announcements and Proclamations
Downtown Farmers’ Market 40th Anniversary
Evanston Own It Presentation: Mayor’s Summer Youth Employment Program
(III) City Manager Public Announcements
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
(VI) Special Order of Business: Downtown Performing Arts Center Task Force Report
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Holmes
Human Services - Alderman Braithwaite
1 of 534
City Council Agenda July 27, 2015 Page 2 of 10
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) Downtown Performing Arts Center Task Force Final Report
The Downtown Performing Arts Center Task Force recommends that City
Council receive and accept the Task Force recommendations summarized in the
Downtown Evanston Performing Arts Center Task Force Final Report and direct
the City Manager to return to the City Council on September 21, 2015 with
recommendations for next steps.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of July 13, 2015
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through July 12, 2015 $3,007,069.70
(A2) FY2015 City of Evanston Bills – July 28, 2015 $4,125,717.81
For Action
(A3.1) Approval of Extension to Rock Salt Purchase Contract with Morton Salt
Staff recommends City Council authorize the City Manager to execute a one-year
contract extension for the purchase of up to 7,500 tons of rock salt from Morton
Salt (123 N. Wacker Drive, Chicago, IL) at a cost of $69.71 per ton for a winter
season total of $522,825. Funding for this purchase will be from the General
Fund Snow and Ice Control Account 100.26.2680.65015.
For Action
2 of 534
City Council Agenda July 27, 2015 Page 3 of 10
(A3.2) Approval of Purchase of Panasonic Hardware from CDS Office
Technologies
Staff recommends City Council authorize the purchase of Panasonic laptop
hardware from CDS Office Technologies (1271 Hamilton Parkway, Itasca, IL) in
the amount of $323,151 to replace Panasonic hardware in Police and Fire
vehicles that has reached end of serviceable life. CDS Office Technologies holds
the State of Illinois Master Contract on all Panasonic Toughbooks,
#CMS5848520. Funding is provided by the Capital Improvement Fund Project
Account 4150.415454.
For Action
(A3.3) Approval of Sole Source Purchase of New Broadcast Equipment from AVI
Systems
Staff recommends City Council authorize the single source purchase of
broadcast equipment, from AVI Systems (717 West Algonquin Road, Arlington
Heights, IL) in an amount not to exceed $23,135. This purchase will replace
existing equipment that manages station programming and live broadcasts and
has exceeded its life cycle. Funding is provided by Account 100.15.1510.62665,
Contributions to Other Agencies.
For Action
(A3.4) Approval of Contract with Clauss Brothers, Inc. for the Clark Street Beach
Bird Sanctuary Restoration Project (Bid 15-38)
Staff recommends City Council authorize the City Manager to execute a contract
for the Clark Street Beach Bird Sanctuary Restoration Project with Clauss
Brothers, Inc. (12N330 Switzer Road, Elgin, IL) in the amount of $145,771.50.
Funding is provided by the FY 2015 Capital Improvement Project (CIP) Clark Bird
Sanctuary Account 415.26.4150.65515.415424 in the amount of $173,000, and
from the Parks Contingency CIP Account 415.26.4150.65515.416456 in the
amount of $272.
For Action
(A3.5) Approval of Replacement Vehicle Lift Purchase from Mohawk Lifts for Fleet
Services
Staff recommends City Council authorization for the purchase and installation of
a 75,000 lb. rated vehicle lift for the Fleet Services garage in the amount of
$133,593.87 from Mohawk Lifts (65 Vrooman Avenue, Amsterdam, NY). Mohawk
Lifts are available through a consortium bid within the National Joint Purchasing
Alliance Bid # 010511-MRL, of which the City is a member. Funding is provided
by the Equipment Replacement Fund Account 601.26.7780.65550 which has a
FY2015 budget of $1,455,422.00.
For Action
3 of 534
City Council Agenda July 27, 2015 Page 4 of 10
(A3.6) Approval of Levy Bus Replacement Vehicle Purchase from Midwest Transit
Equipment Incorporated
Staff recommends City Council authorization for the replacement purchase of
one (1) 22-passenger bus in the amount of $57,701 from Midwest Transit
Equipment Incorporated (146 W. Issert Drive, Kankakee, IL). Funding will be split
equally between the Equipment Replacement Fund Account 601.26.7780.65550
and a charitable contribution from the Levy Senior Center Foundation in the
amount of $28,850.50 each.
For Action
(A3.7) Approval of Contract for the Parking Access and Revenue Control System
with Automated Parking Technologies, L.L.C. (RFP 14-25)
Staff recommends that City Council authorize the City Manager to execute a
contract for the purchase and installation of a Parking Access and Revenue
Control System (PARCS) with Automated Parking Technologies, L.L.C. (500 W.
18th Street, Suite 301, Chicago, IL) for an amount not-to-exceed $1,339,847.
Funding will be provided by the Parking Fund Capital Improvement Account
(505.19.7005.65515 CIP #415438). This agenda item was held in Committee on
July 13, 2015.
For Action
(A4.1) Approval of Change Order No. 2 with Glenbrook Excavating & Concrete for
Finished Water Metering Improvements (Bid 13-69)
Staff recommends City Council authorize the City Manager to execute Change
Order No. 2 for the Finished Water Metering Improvements with Glenbrook
Excavating & Concrete (1350 N. Old Rand Road, Wauconda, IL). This change
order will increase the contract amount by $152,098.61, from $488,494.00 to
$640,592.61. The project is funded from the Water Fund (Project Account
733105).
For Action
(A4.2) Approval of 2015 Water Main Replacement and Street Resurfacing Project
CIP I Change Order No. 2
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 2 to the contract for the 2015 Water Main Replacement &
Street Resurfacing CIP I Project (Bid 15-13) with A. Lamp Concrete Contractors
Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $160,000 for safety
and environmental regulations related to the project. Funding for this work will be
provided by the Water Fund, Account 513.71.7330.65515/415855.
For Action
(A5) Approval of Sidewalk Café for Vinic Wine, 1509 Chicago Avenue
Staff recommends that City Council approve a first-time application for a sidewalk
café permit for Vinic Wine, an enoteca located at 1509 Chicago Avenue.
For Action
4 of 534
City Council Agenda July 27, 2015 Page 5 of 10
(A6) Resolution 76-R-15, Amended Contract for City Manager
Mayor Tisdahl recommends City Council adoption of Resolution 76-R-15,
amending the contract for City Manager Wally Bobkiewicz.
For Action
(A7) Resolution 69-R-15, Authorizing the Appointment of a Deputy Treasurer
Staff recommends City Council adoption of Resolution 69-R-15 appointing
Accounting Manager David Meimers to be the Deputy Treasurer of the City of
Evanston.
For Action
(A8) Ordinance 83-O-15, Authorizing the Sale of Surplus Fleet Vehicles
Staff recommends that City Council adopt Ordinance 83-O-15 authorizing the
City Manager to offer to sell vehicles owned by the City through public auction at
the special Northwest Municipal Vehicle Auction being sponsored by America’s
Auto Auctions on or around Tuesday, October 13, 2015, or any other subsequent
America’s Online Auction.
For Introduction
(A9) Ordinance 99-O-15, Authorizing the City Manager to Negotiate the Sale of
City-Owned Real Property at 1941 Jackson Avenue
City staff recommends adoption of Ordinance 99-O-15 authorizing the City
Manager to negotiate the sale of City-owned property at 1941 Jackson Avenue to
Community Partners for Affordable Housing (CPAH) according to the terms of
the Amendment to the Development and Affordable Housing Agreement with
Evanston Township High School and CPAH for the development of 1941
Jackson Avenue as Affordable Housing. A two-thirds majority is required for
adoption of this ordinance. Suspension of the Rules is requested for Introduction
and Action by City Council on July 27, 2015.
For Introduction and Action
(A10) Ordinance 97-O-15 Amending the City Code to Establish a 4-Way Stop
Control at the Intersection of Lake Street and Grey Avenue
Staff recommends City Council adoption of Ordinance 97-O-15 which amends
Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop
Control at the intersection of Lake Street and Grey Avenue, at the Evanston
Township High School driveway (south entrance).
For Introduction
(A11) Ordinance 101-O-15, Regulating Panhandling and Soliciting Activities
Staff recommends that City Council adopt Ordinance 101-O-15 to amend
panhandling and solicitation regulations, which is both consistent with case law
and provides uniformity regarding distance requirements for panhandling and
soliciting at certain locations such as parking meters, pay stations, and
automated teller machines.
For Introduction
5 of 534
City Council Agenda July 27, 2015 Page 6 of 10
(A12) Ordinance 103-O-15, Decreasing the Number of Class D Liquor Licenses for
Table Nine, LLC, d/b/a Company, 1307 Chicago Avenue
Staff recommends that City Council adopt Ordinance 103-O-15, which decreases
the number of authorized Class D liquor licenses from fifty-two (52) to fifty-one
(51). Table Nine, LLC, d/b/a Company (“Company”), 1307 Chicago Avenue, is
not renewing its liquor license.
For Introduction
(A13) Ordinance 92-O-15, Extending the Electric Franchise Agreement with
Commonwealth Edison
Staff recommends that the City Council adopt Ordinance 92-O-15 granting an
extension, until September 12, 2020, of the electricity franchise agreement with
Commonwealth Edison. This ordinance was introduced at the July 13, 2015 City
Council meeting.
For Action
(A14) Ordinance 100-O-15 Amending the Public Safety Civil Service Commission
Rules
Staff recommends adoption of Ordinance 100-O-15 amending the Public Safety
Civil Service Commission Rules and Regulations. This ordinance was introduced
at the July 13, 2015 City Council meeting.
For Action
(A15) Ordinance 85-O-15, Amending City Code Section 3-4-6(J) to Allow for the
Retail Sale of 22 oz. Containers for Off-Site Consumption
Local Liquor Commissioner recommends City Council adoption of Ordinance 85-
O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(J) to allow
for the sale of single containers of beer for off-site consumption in containers with
a minimum volume of twenty-two (22) ounces. This ordinance was introduced at
the July 13, 2015 City Council meeting.
For Action
(A16) Ordinance 88-O-15, Increasing the Number of Class D Liquor Licenses for
Janko Hospitality, LLC., d/b/a Hyatt House Evanston, 1515 Chicago Avenue
Local Liquor Commissioner recommends City Council adoption of Ordinance 88-
O-15, which increases the number of authorized Class D liquor licenses from
forty-eight (48) to forty-nine (49) to permit issuance of a Class D license to Janko
Hospitality, LLC., d/b/a Hyatt House Evanston (“Company”), 1515 Chicago
Avenue. This ordinance was introduced at the July 13, 2015 City Council
meeting.
For Action
6 of 534
City Council Agenda July 27, 2015 Page 7 of 10
(A17) Ordinance 89-O-15, Increasing the Number of Class D Liquor Licenses for
The Turpin Group, d/b/a La Principal, 700 Main Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 89-
O-15, which increases the number of authorized Class D liquor licenses from
forty-nine (49) to fifty (50) to permit issuance of a Class D license to The Turpin
Group, d/b/a La Principal (“Company”), 700 Main Street. This ordinance was
introduced at the July 13, 2015 City Council meeting.
For Action
(A18) Ordinance 91-O-15, Increasing the Number of Class D Liquor Licenses for
800 Evanston IL, LLC., d/b/a 800 Degrees Pizzeria, 812 Church Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 91-
O-15, which increases the number of authorized Class D liquor licenses from
fifty-one (51) to fifty-two (52) to permit issuance of a Class D license to 800
Evanston IL, LLC., d/b/a 800 Degrees Pizzeria (“Company”), 812 Church Street.
This ordinance was introduced at the July 13, 2015 City Council meeting.
For Action
(A19 and A20) Staff recommends City Council adoption of Ordinances 95-O-15
and Ordinance 96-O-15, which change the liquor license class for Cheesie’s Pub
and Grill from Class C-1 to Class C.
(A19) Ordinance 95-O-15, Decreasing the Number of Class C-1 Liquor Licenses
for Cheesie’s Evanston, LLC, d/b/a Cheesie’s Pub & Grill, 622 Davis Street
Staff recommends City Council adoption of Ordinance 95-O-15, which decreases
the number of authorized Class C-1 liquor licenses from six (6) to five (5). This
ordinance was introduced at the July 13, 2015 City Council meeting.
For Action
(A20) Ordinance 96-O-15, Increasing the Number of Class C Liquor Licenses for
Cheesie’s Evanston, LLC
Staff recommends City Council adoption of Ordinance 96-O-15, which increases
the number of authorized Class C liquor licenses from twenty-one (21) to twenty-
two (22) to permit issuance of a Class C license to Cheesie’s Evanston, LLC,
d/b/a Cheesie’s Pub & Grill (“Company”), 622 Davis Street. This ordinance was
introduced at the July 13, 2015 City Council meeting.
For Action
7 of 534
City Council Agenda July 27, 2015 Page 8 of 10
PLANNING & DEVELOPMENT COMMITTEE
(P1) Resolution 74-R-15, Amending the Development and Affordable Housing
Agreement with Evanston Township High School and Community Partners
for the Development of 1941 Jackson Avenue as Affordable Housing
City staff recommends adoption of Resolution 74-R-15 to amend the
Development and Affordable Housing Agreement between Evanston Township
High School District No. 202, Community Partners for Affordable Housing, and
the City. The agreement outlines the terms between the three parties regarding
the development of 1941 Jackson Avenue as affordable housing and amends the
eligible income of the household purchasing the property from not to exceed 60%
of the area median income (AMI) to not to exceed 120% of the AMI.
For Action
(P2) Ordinance 98-O-15, Amending the Zoning Map to Rezone 1402-1408 Brown
Avenue from R2 to the R4 District
The Plan Commission and staff recommend adoption of Ordinance 98-O-15
amending the Zoning Map to rezone the property commonly known as 1402-
1408 Brown Avenue from R2, Single-Family Residential to R4, General
Residential.
For Introduction
(P3) Ordinance 106-O-15, Granting a Special Use for a Type 2 Restaurant, Red
Robin Burger Works, 1700 Maple Avenue
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
106-O-15 granting special use approval for a Type 2 Restaurant, Red Robin
Burger Works at 1700 Maple Avenue in the RP Research Park District. The
applicant has complied with all zoning requirements and meets all standards for
a special use for this district.
For Introduction
(P4) Ordinance 104-O-15, Amending the City Code to Modify Window Sign
Regulations
The Sign Review and Appeals Board and staff recommend adoption of
Ordinance 104-O-15, which amends the Sign Ordinance for window signs. The
proposed amendments are the result of complaints to the City regarding signage
installed on large vertical windows that span several floors without limitation to
height.
For Introduction
8 of 534
City Council Agenda July 27, 2015 Page 9 of 10
(P5) Ordinance 84-O-15, Granting a Special Use for a Craft Brewery, Sketchbook
Brewing Co., at 821a-821b Chicago Avenue
The Zoning Board of Appeals and staff recommend adoption of Ordinance 84-O-
15 granting special use approval for a Craft Brewery, Sketchbook Brewing Co., in
the C1a Commercial Mixed Use District. The applicant has complied with all
zoning requirements, and meets all standards for a special use for this district.
This ordinance was introduced at the July 13, 2015 City Council meeting.
For Action
(P6) Ordinance 79-O-15, Zoning Ordinance Text Amendment Regarding Minor
Variation for 2nd Floor Additions to Nonconforming Structures
The Plan Commission and staff recommend adoption of Ordinance 79-O-15, a
Zoning Ordinance Text Amendment to allow variation requests for all 2nd floor
additions to existing nonconforming single-family and two-family residential
structures to be processed as a Minor Variation. This ordinance was introduced
at the July 13, 2015 City Council meeting.
For Action
(P7) Ordinance 80-O-15, Planned Development Extension for Church Street
Village, 1629-1691 Church Street
City staff recommend adoption of Ordinance 80-O-15 to extend the time for
completion of the Church Street Village Planned Development originally
approved in April 2006. The Ordinance grants the approval to obtain a building
permit to construct the final 8-unit ‘Building 1’ within one year. This ordinance
was introduced at the July 13, 2015 City Council meeting.
For Action
RULES COMMITTEE
(O1) Ordinance 93-O-15 Amending City Code Subsection 2-8-3-(A) Composition
of the Evanston Preservation Commission
The Rules Committee and staff recommend that City Council adopt the text
amendment to the Preservation Ordinance regarding background requirements
of the Preservation Commission members. The proposal clarifies that all eleven
(11) members of the Commission must have demonstrated interest, knowledge,
ability, experience or expertise in architectural restoration, rehabilitation or
neighborhood conservation or revitalization. This ordinance was introduced at the
July 13, 2015 City Council meeting.
For Action
9 of 534
City Council Agenda July 27, 2015 Page 10 of 10
MEETINGS SCHEDULED THROUGH AUGUST 2015
Upcoming Aldermanic Committee Meetings
Mon, Aug 17 6 pm A&PW, P&D, City Council meetings
Tues, Aug 18 7 pm Housing & Community Dev Act Committee
Wed, Aug 19 6:30 pm M/W/EBE Advisory Committee
Fri, Aug 28 7 am Housing & Homelessness Commission
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
10 of 534
For City Council meeting of July 27, 2015 Item SP1
Business of the City by Motion: Downtown Performing Arts Center Task Force
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Jennifer Lasik, Cultural Arts Coordinator
Paul Zalmezak, Acting Economic Development Division Manager
Subject: Downtown Performing Arts Center Task Force Final Report
Date: July 20, 2015
Recommended Action:
The Downtown Performing Arts Center Task Force (“Task Force”) recommends that
City Council receive and accept the Task Force recommendations summarized in the
Downtown Evanston Performing Arts Center Task Force Final Report and direct the City
Manager to return to the City Council on September 21, 2015 with recommendations for
next steps.
Background:
The Task Force was appointed by Mayor Tisdahl to determine the viability of creating a
downtown performing arts center and to evaluate potential anchor partners, usage
plans, available sites and funding options. The first meeting of the Task Force was held
on February 6, 2014.
Members of the Task Force were selected for their expertise and experience in
performing arts groups, Evanston businesses, and/or construction professionals. The
Evanston resident members who served on the taskforce were: Allyson Brown-Leber,
Sandra Chavis, Jim Corirossi, John Engman, Paul Fitzpatrick, Michael Johannsen, Judy
Kemp, Stephen Mullins, Tanya Palmer, Jeannie Petrick, and Penny Rotheiser.
In addition, the task force included Annie Coakley, Executive Director of Downtown
Evanston, Michael Corr, representing the Evanston Chamber of Commerce. Jennifer
Lasik, Cultural Arts Coordinator and Paul Zalmezak, Acting Economic Development
Manager were staff to the Task Force.
Summary:
Mayor Tisdahl charged the Task Force with researching the feasibility of creating a
Performing Arts Center in Downtown Evanston. The Task Force used two recent
studies, the 2012 Downtown Performing Arts Study of the NEA and the 2013
Memorandum
11 of 534
EvanstARTs Report as the starting point. The Task Force focused its efforts on four
main areas of feasibility: 1) properties, 2) partners, 3) finances, and 4) operations.
In consideration of the data and information gathered, as well as the perspectives
offered in interviews, the Task Force recommends the following for a performing arts
center in downtown Evanston:
• Three stages of varying sizes within facility.
• Downtown location with adequate parking and access to public transportation.
• Central box office that sells tickets for all theatre spaces.
• Major resident theatre company as the anchor tenant that would be involved in
the build-out and fundraising.
• Day-to-day facility management responsibility assumed by a not-for-profit
corporation overseen by a governing board.
• Facility certified as a LEED building with green roof space for private rental to
generate additional revenue.
• In-house café/bar to generate additional revenue.
• Sizable lobby that can host events and available for private rental to generate
additional revenue.
• Utilize a flexible and financially sustainable business model primarily driven by
earned income (rental fees, ticket fees and concessions) with low fixed costs.
• Owned and operated by a 501c3 non-profit organization or as a subsidiary of a
Low-profit Limited Liability Corporation (L3C).
• Development is imagined as a public/private partnership.
• Sources of funds in addition to a resident theatre’s contribution could include
local government sources (e.g. TIF, revenue sharing and economic
development), other government contributions (e.g. state, federal, county), bank
financing and additional capital fund raising from one or many donors.
The Task Force identified three downtown locations which provide excellent access to
parking facilities, public transit, restaurants, and shops for theatre patrons before and
after shows: 1) 1718 Chicago Ave (library parking lot), 2) 601-11 Davis Street (Chase
drive thru/vacant lot), and 3) 814-16 Clark Street / 1729 Benson Avenue (southeast
corner of Benson and Clark).
The estimated 30,000 square foot 1718 Chicago Avenue property is a surface parking
lot owned by the City of Evanston located directly east of the Evanston Public Library,
north of the Women’s Club of Evanston and south of Frances Willard House. The lot is
well-utilized by patrons of these and adjacent businesses.
There is private sector interest in redeveloping the Chase drive-thru and the adjacent
vacant lot owned by Marilyn and Martha Koch as a mixed use residential development.
12 of 534
The redevelopment of the parcels is highly conceptual and no agreement has been
made between the two property owners at this time. Staff has approached the property
owners to make them aware of the Task Force’s interest in incorporating a performing
arts center into the development plans. The property owners expressed a preference,
however, to proceed with a traditional mixed use residential/retail development.
Finally, on behalf of Second Baptist Church, McLaurin Development Partners along with
SOM Architects approached the Task Force and presented their vision for the
redevelopment of 814-16 Clark / 1729 Benson. The team envisions a mixed use
development incorporating retail, theater and a vertical building that could be residential
or office depending on further market demand analysis. This development team has
expressed interest in a public/private partnership to accommodating a theater in its
broader development contemplated for the properties.
Legislative History:
On October 21, 2013, Mayor Tisdahl announced the formation of the Task Force.
Attachments:
Downtown Performing Arts Center Task Force Final Report
13 of 534
City of Evanston
Downtown Performing Arts Center
Task Force Final Report
Presented to the Evanston City Council
July 27, 2015
14 of 534
2 Downtown Performing Arts Center Task Force
Table of Contents
I. Executive Summary ..........3
II. History ....................5
III. Market Analysis .............7
A. Literature Review .........7
B. Property Analysis .........8
C. Anchor Tenant ..........11
D. Operations and
Management ...........12
IV. Financial Analysis ..........13
A. Operations Budget .......13
B. Capital Budget ..........16
V. Recommendations ..........18
VI. Next Steps ................18
Appendices. . . . . . . . . . . . . . . . . . 19-25
15 of 534
3Downtown Performing Arts Center Task Force
The Downtown Evanston Performing Arts Center Task Force was appointed by Mayor
Elizabeth Tisdahl and asked to determine the viability of creating a center and to evaluate
potential anchor partners, usage plans, available sites and funding options.
The Task Force spent six months researching and investigating the issue, using two recent
studies, the 2012 Downtown Performing Arts Study of the NEA (Appendix A) and the 2013
EvanstARTs Report (Appendix B) as a jumping off point. The Task Force focused its efforts
on four main areas of feasibility: properties, partners, finances and operations.
In consideration of the data and information gathered, as well as the perspectives offered
in interviews, the Task Force recommends the following for a performing arts center in
Evanston:
• Three stages of varying sizes within facility.
• Downtown location with adequate parking and access to public transportation.
• Central box office that sells tickets for all theatre spaces.
• Major resident theatre company as the anchor tenant that would be involved in the
build-out and fundraising.
• Day-to-day facility management responsibility assumed by a not-for-profit
corporation overseen by a governing board.
• Facility certified as a LEED building with green roof space for private rental to
generate additional revenue.
• In-house café/bar to generate additional revenue.
• Sizable lobby that can host events and available for private rental to generate
additional revenue.
City of Evanston Downtown Performing Arts Center Task Force
I. EXECUTIVE SUMMARY
16 of 534
4 Downtown Performing Arts Center Task Force
Vision
The Task Force envisions a vibrant community performance space which will host shows of all
types, bringing more culture, variety, art and opportunity to our growing and exciting Downtown
Evanston. This will be a place where patrons from throughout the region can gather time and
time again to be entertained and inspired. The performing arts center will be perfectly situated
as an economic driver, surrounded by the many nationally recognized restaurants, cafés, bars
and shops. This prime location would solidify Downtown Evanston as a destination place for
both dining and performing arts.
The performing arts center itself will be a LEED (Leadership in Energy and Environmental
Design) rated building, housing 3 stages available for performances. One of the stages will
be rented to a major resident theatre company as an anchor tenant, whereas the remaining
2 stages will host one or two minor resident companies with availability for itinerant theatre,
music or dance companies. It will have shared common areas including a spacious lobby (where
local visual art will be exhibited), concession and box office. Also shared will be dedicated
rehearsal spaces, classrooms and a much desired event space available for private rental. This
attractive facility will not only provide opportunity for artists and arts organizations, but will
enhance the cultural environment of our livable city by primarily showcasing local and regional
arts organizations and performances.
National, state and regional data support the idea that adding live performing arts opportunities
to Downtown Evanston will bring additional resident and visitor traffic to the area along with
their significant spending. Economic information from the Americans for the Arts Survey show
that Illinois Non-profit Arts and Cultural Event Attendees spend an average of $24.36 per
person (excluding the cost of admission). Therefore, the creation of a downtown performing
arts center is an investment in the sustainability of our community and contributes to its overall
long-term economic health.
The facility will operate as an independent non-profit with its own governing board and on-site
management. Tenant rent, ticket surcharges, and concession revenue will support the facility
operations along with pass-thru funds generated by a new City Entertainment tax rebate.
Construction of this facility, on one of the potential Downtown Evanston sites, will be funded
through a combination of public (20%), private donations and foundation investment (40%),
anchor tenant leasehold improvement capital investment (27%) and bank debt (13%).
With the creation of this center, our downtown will become a hub for the performing arts and fill
the professional performing arts gap currently missing from downtown Evanston. Our city has
proven to have not just the talent, drive, and dynamic to support this important facility, but also
the need and desire for it.
The following sections detail the supporting history, research, process, recommendations and
next steps to support the ideal model criteria for an Evanston downtown performing arts center.
City of Evanston Downtown Performing Arts Center Task Force
17 of 534
5Downtown Performing Arts Center Task Force
City of Evanston Parks, Recreation & Community Services
II. HISTORY
In February of 2014, Mayor Elizabeth Tisdahl convened a committee of the following Evanston
citizens and staff to form the Downtown Performing Arts Center Task Force:
Allyson Brown-Leber
Sandra Chavis
Jim Corirossi
Michael Corr
John Engman
Paul Fitzpatrick
Michael Johannsen
Judy Kemp
Stephen Mullins
Ta nya Palmer
Jeannie Petrick
Penny Rotheiser
City staff who served on the Committee:
Jennifer Lasik (City of Evanston Cultural Arts Coordinator)
Paul Zalmezak (City of Evanston Senior Economic Development Specialist)
(See Appendix C for details)
18 of 534
6 Downtown Performing Arts Center Task Force
City of Evanston Downtown Performing Arts Center Task Force
The Mayor’s Mission is as follows:
The Downtown Performing Arts Center Task Force exists to advise the Mayor and Aldermen
on the next steps regarding the feasibility for creating a Performing Arts Center in Downtown
Evanston. It is recommended that this work be completed within approximately six months after
the appointment of all nine members and that a report be delivered to the City Council following
the identification of a specific site or sites.
With the guidance of Wally Bobkiewicz, City Manager, at the first meeting of the Task Force, the
group developed the following statements:
The Downtown Performing Arts Center Task Force will identify:
1. Site(s)
2. Anchors/tenants
3. Usage plan
4. Possible funding sources
5. Operations/management
The Guiding Principle is “Viability”, including the following characteristics:
1. Finances
2. Local and regional audience
3. A rtistic excellence
4. Operations and maintenance
5 . D onor cultivation
6. Diversity/Reflecting the Evanston experience
7. “ Beacon” (Anchor supporting smaller groups)
19 of 534
7Downtown Performing Arts Center Task Force
III. MARKET ANALYSIS
The Downtown Performing Arts Task Force employed the following research methods in order to
develop final recommendations for the City Council and Evanston community:
A. Review of literature from past studies, including the 2012 National Endowment for the
Arts (NEA) Downtown Evanston Performing Arts Study and the EvanstARTs Final Report.
B. Visits to sites and extensive property analyses of Downtown Evanston available locations.
C. Establishment of anchor tenant criteria.
D. Evaluation of operation and management best practices of current comparable
performing arts facilities in the Chicago area.
E. Assessment of financial models to determine cost, use of funds and potential funding
source breakdown.
The recommendations that follow contain what the Task Force considers to be the most feasible
options for an Evanston Downtown Performing Arts Center taken from the collective research.
The comprehensive findings and data will be contained in the Appendices.
A. Literature Review
The Task Force reviewed two comprehensive studies that have already examined the possibility
of a downtown performing arts center: the 2012 NEA Downtown Evanston Performing Arts
Study (DEPAS) and the 2013 EvanstARTs Final Report.
The 2012 DEPAS was completed through the NEA Our Town Grant, following a 2011 study that
identified the need for a concise strategic plan of action for a downtown performing arts district.
Based on the already established identification of the need for a performing arts facility, the
2012 DEPAS studied elements of such a project; including project coordination, site analysis,
architectural study, as well as both financial and action plans.
The Task Force used the following findings from the 2012 DEPAS for its research (see
Appendix A for Study, related pages noted below for reference):
• The map of sites for initial consideration. (Page 4)
• The need for mid-sized venues. (Page 9)
• The need for theatre spaces for 100-300 patrons. (Page 10)
• Northlight Theatre’s need for a dedicated theatre. (Page 10)
City of Evanston Downtown Performing Arts Center Task Force
20 of 534
8 Downtown Performing Arts Center Task Force
City of Evanston Downtown Performing Arts Center Task Force
The 2013 EvanstARTs Report (Appendix B ) was undertaken after the City reached out to
the Evanston Community Foundation and leaders of the Evanston Arts Community to gage
residents’ interest in the arts. The result was a community-wide outreach initiative that
surveyed community members, facilitated public listening sessions, held sector focus groups
and conducted stakeholder interviews.
The following key points were taken from the 2013 EvanstARTS report as the task force
researched the feasibility of a venue for performing arts in Downtown Evanston:
• Central location/well-appointed: The need for “the establishment of a centrally located,
well-appointed facility to host large productions and performances and other arts-related
activities.” (Page 6)
• Multi-arts focused/flexible space: The recommendation that Evanston “revisit the options
presented from HBRA Architects arts facility study with consideration of the expressed
desire for a multi-arts focused and flexible event space that was reflected in the
community and arts discipline meetings” and “approve an option to move forward with
capital planning.” (Page 7.)
• Multiplex: The conclusion that EvanstARTs participants desire a centrally located inspiring
“multiplex”. (Page 19)
B. Property Analysis
The Property Analysis Subcommittee of the Mayor’s Downtown Performing Arts Center Task
Force was assigned the task of identifying properties for the development of the performing
arts center. Subcommittee members consulted the Downtown Evanston Performing Arts
Study to review the 24 sites considered in 2012. The study ultimately recommended three
sites for potential performing arts venues based on site characteristics that “accommodate all
programming in an organized fashion”: 1571 Maple, 1718 Chicago Avenue, and 601-11 Davis
Street.
Additionally, the subcommittee agreed to add the following locations to review based on their
site characteristics, proximity to transit and parking, and their potential for redevelopment:
1706-10 Sherman, 708 Church Street, and 906 University Place.
Finally, the Second Baptist Church approached the Task Force with an additional site for
consideration located at 814-16 Clark / 1729 Benson. This site at the southeast corner of Clark
and Benson is an estimated 23,000 square feet and is composed of three parcels. St. James
Armenian Church owns the two parcels located at 814-16 Clark. Evanston Benson, LLC owns
the larger parcel located at 1729 Benson. Zeb McLaurin, of McLaurin Development Partners
(the developer agent hired by Second Baptist Church to oversee the property acquisition and
development), reports a contract to purchase 1729 Benson is in place. Negotiations to acquire
the St. James property are ongoing, but not complete at the time of this report.
21 of 534
9Downtown Performing Arts Center Task Force
On behalf of Second Baptist Church, McLaurin Development Partners along with SOM
Architects presented their vision for the redevelopment of 814-16 Clark / 1729 Benson, a
copy of which can be found in the appendix. The team envisions a mixed use development
incorporating retail, theater and a vertical component that could be residential or office
depending on further market demand analysis.
The Task Force agreed to include the potential property assembly in its report and include it as
a potential option as it is appropriately sized, centrally located near transit and public parking
and by virtue of the fact that the development group expressing interest in a public/private
partnership to accommodating a theater in its broader development effort.
The Task Force maintains its proposition that a downtown location would best support economic
development by providing easy access to restaurants and shops for theatre patrons before and
after shows. Parking validation, similar to the system used by Century Theatre, would encourage
the use of public parking garages. With the preferred sites identified, the subcommittee then
identified six ideal site characteristics for the performing arts center as a basis for comparing
the sites:
1. Catalytic development potential
2. Core downtown location
3. Strong transportation accessibility
4. Versatile square footage (i.e. site large enough to accommodate facility needs and
requirements)
5. Available for redevelopment
6. Located within a Tax Increment Finance (TIF) district
City of Evanston Downtown Performing Arts Center Task Force
22 of 534
10 Downtown Performing Arts Center Task Force
City of Evanston Downtown Performing Arts Center Task Force
The subcommittee analysis is summarized in the following table:
Square
Footage Description
Catalytic
Opportunity
Downtown
Location
Access
to Transit
Appropriate
Size
Available for
Redevelopment
TIF
District
1706-10
Sherman Ave.
19,000 Varsity
Theatre Site x x x x x x
1520
Chicago Ave.
30,000 AT&T Corporate
Switching x x x x x
601-11
Davis St.
28,000 Chase Bank Drive
Thru, vacant lot,
University Building
NW corner Chicago
& Davis
x x x x x x
1718
Chicago Ave.
29,000 City-owned parking
lot adjacent to library x x x
708
Church St.
30,000 Southeast corner
Sherman & Church
(Radio Shack)
x x x x x
906
University Pl.
38,000 NU Facilities
Building at Maple &
University
x x
814-16
Clark St. /
1729
Benson Ave.
23,000 Southeast corner of
Clark and Benson
Property assembly
attempt by Second
Baptist Church
x x x x x
The committee further analyzed the sites in terms of property value, ease of acquisition and unique
property characteristics (detailed analysis in the appendix). Based on those findings and in considera-
tion of the matrix above, it was determined that the most viable sites are:
• 1718 Chicago Avenue
• 601-11 Davis Street
• 814-16 Clark Street / 1729 Benson Avenue
(Appendix D)
23 of 534
11Downtown Performing Arts Center Task Force
City of Evanston Downtown Performing Arts Center Task Force
C. Anchor Tenant
The Task Force studied different models of management and occupancy used in cultural and
performing arts centers in the Evanston and Chicago areas. It was determined that the best
scenario for both financial viability and for solving the performance space needs of Evanston’s
arts community is a combination of dedicated space occupied by an anchor tenant along with
flexible, multi-purposed space that will be rented out for temporary events and shows by the
day, week, month, season or year.
A review of Evanston’s performing arts organizations revealed that established theatre groups
are the most promising candidates for an anchor tenant as they have a built in, loyal group
of community subscribers and supporters. Their seasons contain the most consistent and
frequent ticketed shows. In contrast, music and dance companies such as the Evanston
Symphony Orchestra and the North Shore Choral Society and dance groups like Cocodaco
and the Evanston Dance Ensemble, though they have a loyal following, present 4-24 total
performances per calendar year.
The ideal characteristics of an anchor tenant are as follows:
Financial
• Ability to mount a capital campaign for its share of construction costs.
• Ability to attract and maintain an audience for ticketed shows and events.
• Proven track record of sound financial management.
• Large enough annual budget to cover rent and other lessee expenses.
Philosophical
• Has a mission that is congruent with the best use of the facility.
• Dedication to enhancing and promoting Evanston’s cultural arts scene.
• Willingness to share common spaces and work with other tenants/partners/renters.
• Willingness to partner with Evanston’s downtown businesses and restaurants on events
and promotions.
Physical
• Size of space required.
• Rehearsal/office/teaching space required.
• Storage space required.
• Technical/equipment needs and ability to finance equipment.
24 of 534
12 Downtown Performing Arts Center Task Force
City of Evanston Downtown Performing Arts Center Task Force
The Task Force members created and reviewed a matrix (see Appendix E ) comparing Evanston’s
current performing arts organizations as well as some of the North Shore groups. The ideal
tenant will have critically acclaimed success and a loyal, well-developed audience and base
of supporters. In addition to being financially sound, they must also possess an artistic and
professional philosophy that is a good fit for Evanston and the North Shore.
D. Operations and Management
The Task Force scheduled site meetings at four comparable metropolitan Chicago multi-stage
venues to evaluate different operation and business models. Each visit included a facility tour
and interview with the Executive Director and topics discussed included administration method,
schedule creation and adherence, box office management, criteria for resident theatres,
subleasing and extra rental fees, parking and access to public transportation. (Full notes from
the interviews and site visits are contained in Appendix F.)
Venues visited are as follows:
1. North Shore Center for the Performing Arts, Skokie.
2. Logan Center for the Arts at the University of Chicago, Chicago.
3. Stage 773, Chicago.
4. Greenhouse Theatre Center, Chicago.
In addition, Task Force members met with Evanston resident Chris Jones, Chicago Tribune writer
and theatre critic, as well as Todd Hensley, Partner with theater planning firm Schuler Shook for
further input.
In consideration of the data and information gathered, as well as the perspectives offered in
interviews, the Task Force recommends the following for a performing arts center in Evanston:
• Three stages of varying sizes within facility.
• Downtown location with adequate parking and access to public transportation.
• Central box office that sells tickets for all theatre spaces.
• Major resident theatre company as the anchor tenant that would be involved in the build-
out and fundraising.
• Day-to-day facility management responsibility assumed by a not-for-profit corporation
overseen by a governing board.
• Facility certified as a LEED building with green roof space for private rental to generate
additional revenue.
• In-house café/bar to generate additional revenue.
• Sizable lobby that can host events and available for private rental to generate additional
revenue.
Please note that the facility is not designed to attract touring shows or create, sponsor or market
arts events under its own brand; therefore, it will not require a large staff for marketing and
operations.
25 of 534
13Downtown Performing Arts Center Task Force
City of Evanston Downtown Performing Arts Center Task Force
IV. FINANCIAL ANALYSIS
A. Operations Budget
Operating Plan
The Operating Budget summarized at the end of this section was developed according to the
following goals and assumptions. The Center will:
• Utilize a flexible and sustainable business model primarily driven by earned income
(rental fees, ticket fees and concessions) with low fixed costs
• Act as the central box office for the facility,
• Schedule and control the usage of spaces unallocated in a long-term rental contract with
a resident or outside organization,
• Not provide technical or administrative staff for any lessee,
Managing Entity
The Center is envisioned to be owned and operated by a 501c3 non-profit organization or as a
subsidiary of a Low-profit Limited Liability Corporation (L3C) - a social investment corporation
with a self-perpetuating board of committed citizens and supporters.
Staffing
Since the Center is not envisioned to be a presenting facility that requires significant marketing
and technical overhead, the Managing Entity will hire a small professional staff consisting of
• an Executive Director as the overall administrator of the Entity and the facility,
• an Operations Director to manage the box office and coordinate the use of the facility for
events sponsored by outside renters,
• a Technical Director to ensure that the usage of the facility’s technical assets are
maintained and properly utilized by renting organizations and
• Contract Staff for box office and event management.
Relationships with local schools and colleges will be cultivated to develop a technical labor pool.
Ancillary services such as sound, lighting and technicians may also be provided by the Center
for short-term rentals for a fee.
Scheduling
A master facility calendar controlled by the Managing Entity will assign out times available,
space usage and rental fees. Resident tenants operate their own facilities according to their own
schedule and contractual basis with the Managing Entity.
26 of 534
14 Downtown Performing Arts Center Task Force
City of Evanston Downtown Performing Arts Center Task Force
Ticketing
A state-of-the-art ticketing system will be staffed and operated on behalf of all facility users with
the advantage of capturing data for the user for marketing its current and future performance
and events.
Concessions / Catering
Concessions and Catering will be under the control of the Managing Entity who has the option
to contract with a specific firm to operate the facility concessions or renters can choose from an
approved list of caterers.
Facilities / Site Support
Utilities and site support services (cleaning, janitorial) will be charged back to the resident /
renting organization.
27 of 534
15Downtown Performing Arts Center Task Force
City of Evanston Downtown Performing Arts Center Task Force
Operating Budget Assumptions
INCOME EXPENSES
Theater Rental Income Personnel
Monthly $180,000 Executive Director $100,000
Weekly $136,500 Operations Manager $50,000
Daily $144,750 Contract Staff $45,000
Total Lease/Rental Income $461,250 Technical Staff $75,000
Total Concession Revenue $85,070 Total Personnel $270,000
Other Earned Income $100,000
Total Earned Income $646,320
Operating Expense
Marketing $35,000
Other Income (Fundraising)Other Facilities $150,000
Major Gifts, Foundations, Grants $109,435 G&A $50,000
Tax Revenue Sharing $100,000 Total Operating Expense $235,000
Total Other Income $209,435
TOTAL INCOME $855,754 TOTAL EXPENSE $505,000
Net Income Before Debt Service $350,754
Debt Service $(350,754)
Net Cash Flow $0-
Budget Assumptions
Anchor Resident Black Box
Monthly Rate $15,000
Average Weekly Rate $2,500 $1,500
Average Daily Rate $1,500 $750
Days Included in Lease 322
Weeks Rented 42 21
Days Rented 23 147
Days Vacant 20 71 71
Total Utilization 345 294 147
Performance Days 155 132 66
Attendance 65%65%65%
Total Attendance 35,263 17,160 4,290
Net Concession Revenue Per Patron $2
Monthly Rental Revenue $180,000 --
Weekly Rental Revenue $105,000 $31,500
Daily Rental Revenue $34,500 $110,250
Total Lease/Rental Income $214,500 $105,000 $141,750
28 of 534
16 Downtown Performing Arts Center Task Force
City of Evanston Downtown Performing Arts Center Task Force
B. Capital Budget
In estimating the capital costs and sources for a downtown performing arts center, the Task
Force looked at other similar construction projects. Information was also provided by the
city’s Economic Development Team, which included Michael Corr, Senior Vice President
of Commercial Banking with First Bank and Trust, and Marc Lane, Financial Advisor with
specialization in establishing Low-profit Limited Liability Company (L3C) Corporations.
The model building would contain three dedicated performing arts stages, informing the funding
model to follow:
Theatre Type Approximate
Seating
Description
Stage 1 Anchor 350 Large theatre space occupied by a single, full-time tenant.
Stage 2 Resident 200 Mid-size theatre space occupied by one or more performing arts com-
pany, leased by the week, month or season with option of full-time.
Stage 3 Black Box 100 Small, flexible theatre space leased by the week, month or season.
The funding summary below is based on a series of assumptions which are outlined below.
The cost of construction was estimated on a cost per seat basis with additional costs added to
account for additional event spaces and other property enhancements, plus soft costs and land/
site acquisition. The following table summarizes the Uses of Funds:
Downtown Performing Arts Center Use of Funds
Use of Funds Total Cost % of Total
Anchor Theatre [1]$13,125,000 35%
Resident Theatre [1]$7,500,000 20%
Black Box Theatre [1]$3,750,000 10%
Other/Event Space [2]$3,000,000 8%
Total Construction Cost $27,375,000 73%
Soft Cost [3]$6,900,000 19%
Site Acquisition [4]$3,000,000 8%
Total Cost $37,275,000 100%
Footnotes
1. $37,500 per seat
2. Shared lobby space, classrooms, etc.
3. Estimate based on 25% of the construction cost (figure comes from
DEPAS, see Literature Review section)
4. Estimated $100 sq. ft. land value
Construction Assumptions
Anchor Theater Seats 350
Resident Theater Seats 200
Black Box Theater Seats 100
Cost Per Seat $37,500
Event Space Construction Cost $3,500,000
Fixed Cost % of Per Seat Cost 25%
Site Acquisition $3,100,000
29 of 534
17Downtown Performing Arts Center Task Force
Sources of Funds: The source of funds raised is dependent upon the corporate structure of the
entity. Sources of funds in addition to the resident theatre’s contribution could include local
government sources (e.g. TIF, revenue sharing and economic development), other government
(e.g. state, federal, county) contributions, bank financing and additional capital raise. Capital
fund raising could come from one or many donors. The Task Force encourages further
examination of the Low-profit Limited Liability Company (L3C) model which provides a form
of gap financing for socially beneficial low-profit ventures by making it potentially easier for
the performing arts center to attract investments from foundations and private investors. The
capital estimate that would need to be raised in order to fund construction of the project is as
follows:
City of Evanston Downtown Performing Arts Center Task Force
Funding Source Amount %
Capital Fundraising [1]$14,775,000 40%
Government Sources [2]$7,500,000 20%
Bank Debt [3]$5,000,000 13%
Total Organizational Capital $27,275,000 73%
Anchor - Leasehold Improvements/Contribution [4] $10,000,000 27%
Resident - Leasehold Improvements/Contribution [5]-0
Total Tenant Funded Capital $10,000,000 27%
Net Amount $37,275,000 100%
Footnotes
1) Equates to the amount of money that would need to be raised outside of the other named
sources. Could be in the form of grants, contributions, naming rights, PRI equity or PRI debt.
2) Estimated funds available from other government sources, if available or not otherwise
obligated for capital projects.
3) Estimated bank debt based on ability to repay and the likelihood of financing.
4) Potential leasehold improvement funds contributed by the anchor theatre tenant.
5) Potential leasehold improvement funds contributed by resident theatre tenants, if applicable.
30 of 534
18 Downtown Performing Arts Center Task Force
V. RECOMMENDATIONS
The Task Force has determined that a downtown performing arts center is feasible. The ideal
model for an Evanston performing arts center includes:
• A centrally located downtown property at 814-16 Clark Street / 1729 Benson Avenue,
1718 Chicago Avenue or 601-11 Davis Street.
• Stand alone or integrated into a larger mixed use development
• Theater(s) with a mixture of dedicated and flexible space.
• An anchor tenant that fits the vision of the center and has the organizational capacity to
thrive as the facility’s main tenant.
• Management by an independent board-run non-profit organization with operating funds
sustained through ticket surcharges, concession sales, space rental and entertainment
tax revenue sharing.
• A capital fund/finance campaign that embodies a public-private partnership and includes
investments such as TIF revenue sharing, private development investment, leasehold
improvement contributions, private and corporate investments, socially beneficial low-
profit business ventures and restricted donor funds.
VI. NEXT STEPS
• Adopt a resolution in support of the creation of the downtown performing arts center and
the City of Evanston’s role as an integral partner.
• Endorse a collaboration of the Evanston Community Foundation, Downtown Evanston and
the Evanston Chamber of Commerce that will initiate the establishment a non-profit Board
or Low-profit Limited Liability Corporation (L3C)to move forward with the following items:
1. Establish timeline.
2. Determine final site selection.
3. Secure community, corporate, private and/or philanthropic funding.
4. Proceed with construction protocols.
5. Publicly announce plans to build community support, excitement and anticipation.
6. Engage downtown businesses.
City of Evanston Downtown Performing Arts Center Task Force
31 of 534
19Downtown Performing Arts Center Task Force
City of Evanston Downtown Performing Arts Center Task Force
Appendix A
2012 Downtown Performing Arts Study of the NEA located at www.cityofevanston.org/pdf/
NEAReport.pdf
Appendix B
2013 EvanstARTs Report located at www.cityofevanston.org/arts-culture/evanstarts/
Appendix C
Evanston Citizen Members
Allyson Brown-Leber allysonjleber@gmail.com Community Volunteer, Theatre Major, Wittenberg University
Sandra Chavis sandrachavis119@gmail.com Fleetwood-Jourdain Theatre Student, Volunteer & Performer
Jim Corirossi jimcorirossi@comcast.net Downtown Evanston Board Member
Michael Corr mcorr@firstbt.com First Bank & Trust
John Engman jdengman@me.com Consultant and Manager, Arts and Culture Chicago Area
Paul Fitzpatrick fitz@freestyleculture.com Director of Business Development and Marketing, All Terrain
Michael Johannsen johannsenmichael@aol.com Consultant, Technical Theatre
Judy Kemp judykemp@aol.com Community Volunteer, EvanstARTs
Stephen Mullins steve.mullins@mindspring.com Rotary International
Tanya Palmer tanyapalmer@gmail.com Goodman Theatre
Jeanie Petrick jp@petrickarchitecture.com Architect and Owner, Petrick Architecture
Penny Rotheiser penroth@aaahawk.com Community Volunteer, Emeritus Evanston Arts Council
City of Evanston Staff
Jennifer Lasik jlasik@cityofevanston.org Cultural Arts Coordinator
Paul Zalmezak pzalmezak@cityofevanston.org Senior Economic Development Specialist
32 of 534
20 Downtown Performing Arts Center Task Force Task Force Review of Potential Property Sites aNEA Finalist LocationsNEA Study SiteUseOwnerSq Ft Land AreaSq Ft Building Disposition Status / NotesNEA - Venue 11718 Chicago Avenue “Library Parking Lot”19 Surface Parking Lot City of Evanston 33,000 N/A Determine City Council and Evanston Public Library Plans for PropertyNEA - Venue 2 615-17 Davis17 Chase Drive Thru Lot Chase 12,600 n/a Chase considering disposition options605 Davis17 Vacant Lot Next to Chase Drive ThruMARILYN & MAR-THA KOCH 7,000 n/a Ownership seeking to assemble along with Chase Drive Thru for larger development. Has Identified development partner. Strong-ly prefers a private residential development concept with retail on ground floor601 Davis, 1600-06 Chicago 17 University Building / Office / CommercialMARILYN & MAR-THA KOCH 8,300 16,000 NEA - Venue 31571 Maple Avenue6 Vacant Lot at Davis and MapleDONNELLAN FAMILY 18,000 N/A Property to be redeveloped by Centrum/Con-dor as 101 unit, 12 story residential / mixed use development NEA Sites for Initial Consideration List, not finalistsNEA Study Site UseOwnerSq Ft Land AreaSq Ft Building Disposition Status / NotesSite 22Varsity Theater Building22 Gap and Mattress Shop, upper floor vacant theaterVarsity LLC / Stevin Rogin 18,223 TBD TBDBookman’s Alley22 Bookshop and Art/Frame 9,000 TBDSite 151520 Chicago Avenue15 AT&T Switching StationAT&T 27,000 TBD AT&T Switching station use ongoing. No interest /cost prohibitive to relocate useSite 111453 Maple11 Masonic Temple MASONIC ASSOC EVANST 12,000 TBD TBDAppendix D33 of 534
21Downtown Performing Arts Center Task Force NEA Finalist LocationsNEA Study SiteUseOwnerSq Ft Land Area Sq Ft BuildingDisposition Status / NotesSite 101454 MAPLE AVE10 YMCA Parking Lot NWC of Maple and LakeMCGAW YMCA EVANSTON 15,183 n/a TBDSite 8901-919 Grove/1555-57 Maple8 Johnson Locksmith, Chase Bank, Botti Studio 44,000 n/a TBD1570 ELMWOOD AVE 8 Chase Branch and Drive ThruChase 26,000 n/a TBD1557 Maple8 Johnson Locksmith GALE O JOHNSON 7,602 n/a TBD1551 Maple8 Botti Studio of Architec-tural ArtsETHLYN P BOTTI 9,226 n/a TBDSite 71009 Grove/1562-66 Maple7 Surface Parking Lot - YMCA and King Homes PRESBYTERIAN HOME 32,000 TBD TBDOther Sites1429 MAPLE AVEN/A City Parking Lot 6 City of Evanston 20,000 n/aAppendix D (continued)34 of 534
22Downtown Performing Arts Center Task Force Downtown Evanston Performing Arts Center - Evaluation MatrixCompanyAddressVenue (s)Performance Days Estimated LowPerformance Days Estimated High Rehearsal Days Estimated low Rehearsal Days Estimated HighType of TheaterNorthlight Theater9501 Skokie Blvd, Skokie, IL 60077North Shore Center for the Performing Arts -17090120Resident Theater Next Theatre Company927 Noyes St, Evanston, IL 60201Noyes Cultural Arts Center -120 -105Flex TheaterPolarity Ensemble Theatre135 Asbury Ave, Evanston, IL 60202 -71 -130Flex TheaterPiccolo Theatre, Inc.600 Main St, Evanston, IL 60202Main Street Station26522040Flex TheaterPercolator FilmsP.O.Box 5572, Evanston, IL 60204-55722048n/an/aFlex TheaterMusic Institute of Chicago1702 Sherman AvenueNichols Concert Hall -36 -36Flex TheaterActors Gymnasium927 Noyes St, Evanston, IL 60201Noyes Cultural Arts Center -24 -10 Dance/MusicLookingglass Theater Company821 N Michigan Ave, Chicago, IL 6061110202030 Dance/MusicEvanston Dance Ensemble1934 Dempster St, Evanston, IL 602023181590 Dance/MusicMudlark Theater Company1417 Hinman Ave, Evanston, IL 60201 -12 -14Flex TheaterEvanston Teen Choir927 Noyes St, Evanston, IL 60201Noyes Cultural Arts Center -10TBDLight Opera Works516 4th St, Wilmette, IL 60091Cahn Auditorium -9 -20 Dance/MusicDance Center Evanston1934 Dempster St, Evanston, IL 60202 -5 -5Dance/MusicChicago Klezmer Ensemble -4 -0Dance/MusicNorth Shore Choral SocietyP.O. Box 103, Evanston, Illinois 60204-0103multiple -3 -36 Dance/MusicArt Encounter927 Noyes Street, Studio #109, Evanston, IL 60201VariousBoocoo1823 Church St, Evanston, IL 60201Boocoo Cultural Center and CaféEvanston Art Center2603 Sheridan Rd #3, Evanston, IL 60201Evanston Arts DepotEvanston Children's ChoirEvanston Escola de SambaEvanston History CenterEvanston In-School Music AssociationEvanston Symphony OrchestraPO Box 778, Evanston, IL 60204Pick Staiger, ETHSTBDFleetwood-Jourdain TheatreFoster Dance StudiosFrances Willard House MuseumInstitute for Therapy Through the ArtsLakeside SingersLight Opera WorksLiterature for All of UsMary & Leigh Block Museum of ArtMidwest Clay Guild Mitchell Museum of the American IndianNorthwestern Univ. Theatre & Interpretation CenterOpen Studio ProjectPick-Staiger Concert HallPiven927 Noyes St, Evanston, IL 60201Noyes Cultural Arts Center - -Flex TheaterReeltimeRembrandt Chamber PlayersRenovo String OrchestraRHINO / Poetry ForumRidgeville BandShorefrontThe Musical OfferingYoung Evanston Artists (YEA!)Appendix E35 of 534
23Downtown Performing Arts Center Task Force Appendix FFacility Method of Manage-mentBox Office/ SchedulingNumber & Size of Perfor-mance SpacesOther Spaces Bar/ Restau-rant/ CaféParking/ Transportation accessOther/CommentsLogan Center for the Arts (University of Chicago)Exec Dir w/staff mng bldg. Separate Operations team for technical staff. Separate Finance & Marketing teams. +Custodial & Café staffSelf-run box office; allow all who use space to use their box office. Central calendaring system – Anyone using space MUST enter information into system.Four spaces 1. Black box 100-170 seats. 2. Fixed 105 seats (w/ lg stage for dance). 3. Performance Hall 474 seats (for music, film, video). 4. Film space 129 seatsLEED-Gold bldg w/green roof. Shared scene shop. Re-hearsal/classroom space built w/grid so flexible as Black Box. Event space that can be converted for other use. Gallery space.Café – no bar! Plenty of audi-ence parking nearby“Spent lots of $$ to sound proof btw spaces. He sees four types of spaces to be dealt with: 1) space bldg mgt is in control of 2) unit-controlled space: individual user controls space 3) unit-priority space: mgt run, but built out w/ specific org 4) shared space: bldg run space, i.e. cafe, bath-rooms, lobby, etc”Greenhouse Theater CenterSelf-run: Exec Direc-tor w/staff to mng bldg. Ownership is Non-profit w/4 Board membersSelf-run Box Office; Does NOT allow renters to do own box office. Also mng some of renters’ subscriptions for them. Settle up wkly w/ com-panies. Deduct rent from Box Office settlement. 8 resident companies (+ late night & off-night rentals)Four spaces: 1&2 :two main stages@290 seats; 3&4. studios@60 seats. All fixed space – would like to chng to more flexible space. Studios rent for $1000/wk; Main stages rent for $3000/wk; Resident companies negoti-ate a season breakBookstore; Rehearsal room (plan to convert to classroom space); One dressing room per theaterBar (covers rent; 15% of revenue & 25% w/ conces-sions) Restaurant (separate owner, pays rent; dining partner deals w/resident companies)Street prkg & free prkg in nearby lot; close to El & buses 36 of 534
24Downtown Performing Arts Center Task Force Appendix F (continued)Stage 773Lukaba Produc-tions, a non-profit operates bldg, rents space, & does its own programming & education. Owner represented by an LLC. Facility im-provements are done by LLC. Exec Dir and Artistic Dir mng for Lukaba.Provide full box office; Renters set own ticket prices & discounts; Strive to keep fees low, so patrons don’t pay big ticketing companiesFour stages: 1. Main stage@148 seats 3/4 thrust ($2450/week non-profit rate/Commercial rate higher.) 2. Proscenium @148 seats; 3. Black Box@80 seats; 4. Cabaret@70 seats. Rental pkg includes full box office, lighting & sound pkg, help w/mktg. Other goods & services available to rent.Lobby – 170 capacity. Can rent out for events; Room used for education pro-grams; Dressing rooms, storage, bathroomsBAR; Liquor generates over 20% of a mil-lion-dollar budget.No attached prkg ; $10 valet; Metered prkg & lot nearby; Restaurant across street has parking lot, free when also dine at restaurant; Few blocks to CTA ; Bus stops in front One resident company; has annual agreement to do 75% of shows there. Good mix of types of theatre; ARTISTS ARE RUNNING THE SPACE, thus, the values & policies support artists.North Shore Center for the Perform-ing ArtsOutside professional mgt co, PFM; decent size staff. All report to Gen’l Mgr & are employees of PFMRun by Center staff. Renters must use that staff (except for a some-thing like a benefit); Important to control exact # of tickets used, so meets restrictions set by fire marshalTwo stages: 1. Center Theatre proscenium stage:@867 seats; Rental rates: Weekly $12,000; Saturday $2500+; Rehearsal day $2000; Non-ticketed event pay more because no other revenue to be made from usage. 2. Used by resident company, Northlight Theatre @318 seats w/ thrust stage. Con-verts to 7400 sf multi-func-tion space .8000 sf atrium lobby w/balcony; (Can be rented for events); 2 Conference rooms; rehearsal room; 2 loading docksBar - mgt runs. Ac-counts for apx.5% of earningsOver 1500 free pkg spaces; Access via two buses. Not convenient to el or Metra; Close to expressway, so most patrons driveAs resident company, Northlight has scheduling priority. Must provide dates needed for a full year, so managing compa-ny knows when space can be rented for other thingsEvanston’s Hypotheti-cal Optimal CenterSelf-run: Exec Direc-tor w/staff to man-age bldg. Ownership is Non-profit (or L3C or private developer owned)Self-run Box Office; Renters set own ticket prices & discounts; Keep fees low, so patrons don’t pay big ticketing companies. Central calendaring system – Anyone using space MUST enter information into system.Three stages: 1. 350 seats; 2. 200 seats; 3. Black Box @100 seatsLEED-bldg w/green roof; event space; rehearsal room; 1-2 dressing room(s) per the-ater. Shared lobby space conces-sions; some shared back office space. Efficient load-in space/dockCafé/Bar Validated free prkg in City lotsOne major resident company & one or two minor resident companies. Resident companies get priority scheduling.37 of 534
25Downtown Performing Arts Center Task Force
City of Evanston Downtown Performing Arts Center Task Force
Appendix G
Evanston Center for the Arts, Skidmore Owings & Merrill, LLP
Full report located at www.cityofevanston.org/SOMpresentation
38 of 534
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, July 13, 2015
Roll Call: Alderman Wynne Alderman Miller
Alderman Wilson Alderman Rainey
Alderman Holmes Alderman Fiske
Alderman Tendam Alderman Braithwaite
Alderman Grover
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular City Council Meeting to order at 8:04 PM after Roll Call
established a quorum.
Mayor Public Announcements and Proclamations
National Park and Recreation Month, July 2015, and Director Joe McRae showed a video
of the programs for PR&C.
The Evanston Public Library’s Director, Ms. Lyons presented a video of the reading
program which is initiated by the Library.
City Manager Public Announcements
30th Annual Ethnic Arts Festival will be held this coming weekend July 18th and 19th.
Community Health Survey was presented by Evonda Thomas-Smith, Director of Health
& Human Services. She stated the department must be recertified with Illinois
Department of Health by September of 2016. She also introduced a survey to help assist
in gathering health info from the community.
National Night-Out Wednesday, August 5 was presented by Deputy Chief Barnes with a
little background of the event and detailed info of the various areas that will be hosting
activities for all.
Mr. Bobkiewicz introduced the new Governmental Fellow Oscar Murillo, who started
working July 1, 2015. Oscar Murillo commented on being from Northern California, and is
looking forward to working with the Council and the community.
Communications: City Clerk
Clerk Greene thanked all for their cards and inquiries during his absence, and he
explained the closing of the Clerk’s Office was not a permanent situation. He stated the
staff would be attending a training session on FOIA and Open Meeting Act (OMA)
changes for Wednesday only.
Public Comment:
The following spoke on against the Smylie Bros. Proposal: 39 of 534
City Council Agenda July 13, 2015 Page 2 of 10
David Guran suggested the negotiations with Smylie should cease in-order to obtain
more information. He also asked why the big rush with the process.
Junad Rizki he stated the negotiations with Smylie is a mess, because there is no
appraisal in the beginning of the negotiations.
Betty Ester wanted to know why this business is within 1000 feet of the Dawes School.
She also stated the Aldermen and people on the podium are not to make comments
during the citizen’s comments. She stated the playing field is not leveled, and if you can
make statements to our comments we should be able to do the same to you.
John Berkley representing the AYSO had concerns of the use of the property for Smylie
Bros. and believes the options should be expanded, and the process to slow down.
#####################################################################
Rudy Meo and Juggi Singh, was concerned with having transparency and fairness in
submitting a RFP proposals to the City, and why they were not even considered for the
project.
Dan Coyne stated the City Managers come and go, and he believes that new City
Managers when things have gone amiss. He expressed he concerns with the present
City Manager’s tenure as follows: (1) retaliation of the City Manager against two City
employees for practicing their freedom of speech, (2) predominate young female
Caucasian employees working on the 4th floor, (3) mandatory city workers to pack the
council when the Township was being dissolved, (4) back dating legal contracts with
Peckish Pig, and Alderman Rainey being caught using City equipment and overtime
employees to fix a patio, (5) one million dollars to the owners of the property at Oakton &
Asburry so they would not sell to developers, (6) consolidating waterworks and
departments feels like something is amiss in the City Manager’s office.
Peggy Tarr announced the departure of Revolution X, but Shore-Side Athletics was
posted on the walls as the new business. She also mentioned a drug problem in the
park near Nichol School playground, and the alley across from the park. She also
requested more cameras in the Evanston Public Library due to sexual activities.
John E. Fuller read a statement from Mr. George Mitchell the President of the
Northshore division of NAACP concerning the retaliatory actions against two City
employees, and the organization would like to work with the City to resolve the issue.
Priscilla Giles spoke of concerns of poverty in the community and that the rich don’t
have to help the poor. Poverty is not a crime, using the poor to keep the rich, rich is the
crime. We don’t want a handout, we want jobs.
Items not approved on Consent Agenda:
(A3.2) Approval of Contract with A. Lamp Concrete Contractors Inc. for Central
Street Streetscape Projects (Bid 15-43)
Staff recommends that City Council authorize the City Manager to execute a
contract for the Central Street Streetscape Contracts with A. Lamp Concrete
Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of
$1,100,477.40. Funding is provided by the Capital Improvement Fund projects as
listed in the agenda packet.
For Action
(A3.5) Approval of Contract for the Parking Access and Revenue Control System
with Automated Parking Technologies, L.L.C. (RFP 14-25)
40 of 534
City Council Agenda July 13, 2015 Page 3 of 10
Staff recommends that City Council authorize the City Manager to execute a
contract for the purchase and installation of a Parking Access and Revenue
Control System (PARCS) with Automated Parking Technologies, L.L.C. (500 W.
18th Street, Suite 301, Chicago, IL) for an amount not-to-exceed $1,339,847.
Funding will be provided by the Parking Fund Capital Improvement Account
(505.19.7005.65515 CIP #415438).
For Action
(O1) Resolution 70-R-15 Authorizing Negotiation with Smylie Brothers Brewing
Company for Use of City-Owned Property at 2222 Oakton Street
The Economic Development Committee and staff recommend that City Council
adopt Resolution 70-R-15 which authorizes the City Manager to negotiate with
the principals from Smylie Brothers Brewing Company to re-purpose the City-
owned property located at 2222 Oakton Street.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of June 22, 2015
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through June14, 2015 $2,878,031.90
City of Evanston Payroll through June 28, 2015 $2,946,413.65
(A2) FY2015 City of Evanston Bills – July 14, 2015 $3,327,063.28
Credit Card Activity for Period Ending May 31, 2015 $ 142,915.33
For Action
(A3.1) Approval of Agreement with Burns & McDonnell for Valuation of the
Evanston Water Works Property (RFP 15-37)
Staff recommends that City Council authorize the City Manager to execute an
agreement for the Valuation of the Evanston Water Works Property with Burns &
McDonnell (9400 Ward Parkway, Kansas City, MO) in the not-to-exceed amount
of $39,100. Funding will be provided from the Water Fund, Account
510.71.7125.62180.
For Action
(A3.3) Approval of Contract with Elanar Construction for the Baker Park
Renovation Project (Bid 15-32)
Staff recommends City Council authorize the City Manager to execute a contract
for the Baker Park Renovation Project with Elanar Construction, (6620 W.
Belmont Avenue, Chicago, IL) in the amount of $494,269. Funding is provided by
the FY 2015 Baker Park CIP Account 415.26.4150.65515.415407 in the amount
41 of 534
City Council Agenda July 13, 2015 Page 4 of 10
of $500,000 and by Parks Contingency, Acct 415.26.4150.65515.416456 in the
amount of $2,169.
For Action
(A3.4) Approval of Contract with Public Financial Management for Financial
Advisor Services (RFP 15-42)
Staff recommends that City Council authorize the City Manager to execute a
four-year contract with Public Financial Management (115 S. 84th Street,
Milwaukee, WI) in the amount of $20,000 per year to provide financial advisor
services with additional fees for “non-standard” bond issuances ($12.5m
community center, $250m treatment plant, etc). The cost of the financial advisor
has traditionally been included in the bond issuances and therefore there is not a
separate funding source other than bond proceeds.
For Action
(A4) Approval of Recommendation to Proceed with the Church Street Boat
Ramp Improvement Project
Staff recommends City Council authorize the City staff to proceed with
construction and construction administration of the Church Street Boat Ramp
Improvement Project following notice of no re-appropriation by the State of
Illinois. Funding will be provided by the FY2015 Parks Contingency Account
(415.26.4150.65515/416456) in place of the Illinois Department of Natural
Resources Grant of $200,000.
For Action
(A5) Resolution 66-R-15, Authorizing an Easement Agreement with The Barn
Investment LLC
Staff recommends City Council adopt Resolution 66-R-15 authorizing the City
Manager to negotiate and execute an easement agreement with The Barn
Investment LLC. The Barn Investment LLC has requested an easement
agreement in order to open a full-service restaurant in the former stable building
located directly behind 1016 Church St. The easement will be located through
City Parking Lot 27. The purpose of the easement is to provide an ADA-
compliant walkway to the restaurant’s eastern entrance.
For Action
(A6) Ordinance 92-O-15, Extending the Electric Franchise Agreement with
Commonwealth Edison
Staff recommends that the City Council adopt Ordinance 92-O-15 granting an
extension, until September 12, 2020, of the electricity franchise agreement with
Commonwealth Edison.
For Introduction
(A7) Ordinance 100-O-15 Amending the Public Safety Civil Service Commission
Rules
Staff recommends adoption of Ordinance 100-O-15 amending the Public Safety
Civil Service Commission Rules and Regulations.
For Introduction
42 of 534
City Council Agenda July 13, 2015 Page 5 of 10
(A8) Ordinance 85-O-15, Amending City Code Section 3-4-6(J) to Allow for the
Retail Sale of 22 oz. Containers for Off-Site Consumption
Local Liquor Commissioner recommends City Council adoption of Ordinance 85-
O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(J) to allow
for the sale of single containers of beer for off-site consumption in containers with
a minimum volume of twenty-two (22) ounces.
For Introduction
(A9 and A10) Staff recommends City Council adoption of Ordinances 86-O-15
and 87-O-15, which permits issuance of a Class C license to HRG Realty
Management, LLC., d/b/a The Merion (“Company”), 1611 Chicago Avenue due to
change of ownership.
(A9) Ordinance 86-O-15, Decreasing the Number of Class C Liquor Licenses for
Horizon Group Management, LLC., d/b/a The Merion, 1611 Chicago Avenue
Staff recommends City Council adoption of Ordinance 86-O-15, which amends
the City Code to decrease the number of authorized Class C liquor licenses from
twenty-one (21) to twenty (20). Horizon Group Management, LLC. is no longer
operating The Merion.
For Introduction Alderman Rainey asked for the suspension of the rules.
(A10) Ordinance 87-O-15, Increasing the Number of Class C Liquor Licenses for
HRG Realty Management, LLC., d/b/a The Merion, 1611 Chicago Avenue
Staff recommends City Council adoption of Ordinance 87-O-15, which amends
the City Code to increase the number of authorized Class C liquor licenses from
twenty (20) to twenty-one (21) to permit issuance of a Class C license to HRG
Realty Management, LLC., d/b/a The Merion (“Company”), 1611 Chicago
Avenue.
For Introduction Alderman Rainey asked for the suspension of the rules
(A11) Ordinance 88-O-15, Increasing the Number of Class D Liquor Licenses for
Janko Hospitality, LLC., d/b/a Hyatt House Evanston, 1515 Chicago Avenue
Local Liquor Commissioner recommends City Council adoption of Ordinance 88-
O-15, which increases the number of authorized Class D liquor licenses from
forty-eight (48) to forty-nine (49) to permit issuance of a Class D license to Janko
Hospitality, LLC., d/b/a Hyatt House Evanston (“Company”), 1515 Chicago
Avenue.
For Introduction
(A12) Ordinance 89-O-15, Increasing the Number of Class D Liquor Licenses for
The Turpin Group, d/b/a La Principal, 700 Main Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 89-
O-15, which increases the number of authorized Class D liquor licenses from
forty-nine (49) to fifty (50) to permit issuance of a Class D license to The Turpin
Group, d/b/a La Principal (“Company”), 700 Main Street.
For Introduction
(A13) Ordinance 90-O-15, Increasing the Number of Class D Liquor Licenses for
43 of 534
City Council Agenda July 13, 2015 Page 6 of 10
VPC Evanston Pizza, LLC., d/b/a Giordano’s of Evanston, 1527 Chicago
Avenue
Local Liquor Commissioner recommends City Council adoption of Ordinance 90-
O-15, which increases the number of authorized Class D liquor licenses from fifty
(50) to fifty-one (51) to permit issuance of a Class D license to VPC Evanston
Pizza, LLC., d/b/a Giordano’s of Evanston (“Company”), 1527 Chicago Avenue.
For Introduction and Action
Suspension of the rules is requested by Alderman Rainey
(A14) Ordinance 91-O-15, Increasing the Number of Class D Liquor Licenses for
800 Evanston IL, LLC., d/b/a 800 Degrees Pizzeria, 812 Church Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 91-
O-15, which increases the number of authorized Class D liquor licenses from
fifty-one (51) to fifty-two (52) to permit issuance of a Class D license to 800
Evanston IL, LLC., d/b/a 800 Degrees Pizzeria (“Company”), 812 Church Street.
For Introduction
(A15 and A16) Staff recommends City Council adoption of Ordinances 95-O-15
and Ordinance 96-O-15, which change the liquor license class for Cheesie’s Pub
and Grill from Class C-1 to Class C.
(A15) Ordinance 95-O-15, Decreasing the Number of Class C-1 Liquor Licenses
for Cheesie’s Evanston, LLC, d/b/a Cheesie’s Pub & Grill, 622 Davis Street
Staff recommends City Council adoption of Ordinance 95-O-15, which decreases
the number of authorized Class C-1 liquor licenses from six (6) to five (5).
For Introduction
(A16) Ordinance 96-O-15, Increasing the Number of Class C Liquor Licenses for
Cheesie’s Evanston, LLC
Staff recommends City Council adoption of Ordinance 96-O-15, which increases
the number of authorized Class C liquor licenses from twenty-one (21) to twenty-
two (22) to permit issuance of a Class C license to Cheesie’s Evanston, LLC,
d/b/a Cheesie’s Pub & Grill (“Company”), 622 Davis Street.
For Introduction
(A17) Ordinance 81-O-15, Authorizing Commercial Lease of Property Located at
1823 Church Street with Pie Café, LLC
Staff recommends City Council adoption of Ordinance 81-O-15 authorizing the
City Manager to negotiate and execute a Lease Agreement with First Slice Pie
Café to rent commercial kitchen and storage space at the Gibbs-Morrison
Cultural Center. This ordinance was introduced at the June 22, 2015 City Council
meeting.
For Action
(A18) Ordinance 82-O-15, amending Title 10, Motor Vehicles and Traffic, Chapter
11, Section 13, Schedule XIII: Commercial Vehicles of Excessive Weight
Prohibition, Lincoln Street
Staff recommends that the City Council adopt Ordinance 82-O-15, amending
44 of 534
City Council Agenda July 13, 2015 Page 7 of 10
Title 10, Chapter 11, Section 13, and Schedule XIII: Commercial Vehicles of
Excessive Weight Prohibited from Using Certain Streets by deleting Lincoln
Street, Sheridan Road east to the dead end. This ordinance was introduced at
the June 22, 2015 City Council meeting.
For Action
(A19) Ordinance 69-O-15, Establishing Special Service Area No. 6 in the City of
Evanston
The Economic Development Committee and staff recommend adoption of
Ordinance 69-O-15, establishing Special Service Area Number 6 (SSA No. 6) in
the City of Evanston. SSA No. 6 is intended to provide marketing as well as
aesthetic and streetscape improvements such as signage, lighting, landscaping,
additional garbage collections and holiday decorations for the commercial
corridors along Chicago Avenue, Main Street, and Dempster Street in Southeast
Evanston. The ordinance establishes the geographic boundaries, duration, and
tax cap for the SSA. This ordinance was introduced at the June 22, 2015 City
Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 84-O-15, Granting a Special Use for a Craft Brewery, Sketchbook
Brewing Co., at 821a-821b Chicago Avenue
The Zoning Board of Appeals and staff recommend adoption of Ordinance 84-O-
15 granting special use approval for a Craft Brewery, Sketchbook Brewing Co., in
the C1a Commercial Mixed Use District. The applicant has complied with all
zoning requirements, and meets all standards for a special use for this district.
For Introduction
(P2) Ordinance 79-O-15, Zoning Ordinance Text Amendment Regarding Minor
Variation for 2nd Floor Additions to Nonconforming Structures
The Plan Commission and staff recommend adoption of Ordinance 79-O-15, a
Zoning Ordinance Text Amendment to allow variation requests for all 2nd floor
additions to existing nonconforming single-family and two-family residential
structures to be processed as a Minor Variation.
For Introduction
(P3) Ordinance 80-O-15, Planned Development Extension for Church Street
Village, 1629-1691 Church Street
City staff recommend adoption of Ordinance 80-O-15 to extend the time for
completion of the Church Street Village Planned Development originally
approved in April 2006. The Ordinance grants the approval to obtain a building
permit to construct the final 8-unit ‘Building 1’ within one year.
For Introduction
ECONOMIC DEVELOPMENT COMMITTEE
45 of 534
City Council Agenda July 13, 2015 Page 8 of 10
(O2) Approval of Application for the Storefront Modernization Program for La
Principal, 700 Main Street
The Economic Development Committee and staff recommend approval for
financial assistance through the Storefront Modernization Program to La
Principal, a new restaurant replacing Lupita’s at 700 Main Street in an amount
not to exceed $17,888. Funding is provided by the Economic Development
Fund’s Business District Improvement Account (225.21.5300.65522).
For Action
RULES COMMITTEE
(O3) Resolution 72-R-15: Amending the Name of the Board of Animal Control to
Animal Welfare Board
The Rules Committee, the Animal Control Board, and staff recommend City
Council adopt Resolution 72-R-15, changing the name of the “Board of Animal
Control” to “Animal Welfare Board.”
For Action
(O4) Ordinance 93-O-15 Amending City Code Subsection 2-8-3-(A) Composition
of the Evanston Preservation Commission
The Rules Committee and staff recommend that City Council adopt the text
amendment to the Preservation Ordinance regarding background requirements
of the Preservation Commission members. The proposal clarifies that all eleven
(11) members of the Commission must have demonstrated interest, knowledge,
ability, experience or expertise in architectural restoration, rehabilitation or
neighborhood conservation or revitalization.
For Introduction
APPOINTMENTS
(APP1) For Appointment to:
Design & Project Review Committee Brent Sevcik
Housing and Community Development Act Committee Glenn Mackey
Zoning Board of Appeals Mary McAuley
For Action
(APP2) For Reappointment to:
Housing & Homelessness Committee Sandra Hill
M/W/EBE Development Committee Stephen Boyd
For Action
Items for Discussion:
(A3.2) Approval of Contract with A. Lamp Concrete Contractors Inc. for Central
Street Streetscape Projects (Bid 15-43)
46 of 534
City Council Agenda July 13, 2015 Page 9 of 10
Staff recommends that City Council authorize the City Manager to execute a
contract for the Central Street Streetscape Contracts with A. Lamp Concrete
Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of
$1,100,477.40. Funding is provided by the Capital Improvement Fund projects as
listed in the agenda packet.
For Action
Held in committee.
(A3.5) Approval of Contract for the Parking Access and Revenue Control System
with Automated Parking Technologies, L.L.C. (RFP 14-25)
Staff recommends that City Council authorize the City Manager to execute a
contract for the purchase and installation of a Parking Access and Revenue
Control System (PARCS) with Automated Parking Technologies, L.L.C. (500 W.
18th Street, Suite 301, Chicago, IL) for an amount not-to-exceed $1,339,847.
Funding will be provided by the Parking Fund Capital Improvement Account
(505.19.7005.65515 CIP #415438).
For Action
The motion passed 8-1, Alderman Fiske (voted nay)
(A9) Ordinance 86-O-15, Decreasing the Number of Class C Liquor Licenses for
Horizon Group Management, LLC., d/b/a The Merion, 1611 Chicago Avenue
Staff recommends City Council adoption of Ordinance 86-O-15, which amends
the City Code to decrease the number of authorized Class C liquor licenses from
twenty-one (21) to twenty (20). Horizon Group Management, LLC. is no longer
operating The Merion.
For Introduction
Alderman Rainey asked for the suspension of the rules. Roll Call vote was 9-0
and the Ordinance passed.
(A13) Ordinance 90-O-15, Increasing the Number of Class D Liquor Licenses for
VPC Evanston Pizza, LLC., d/b/a Giordano’s of Evanston, 1527 Chicago
Avenue
Local Liquor Commissioner recommends City Council adoption of Ordinance 90-
O-15, which increases the number of authorized Class D liquor licenses from fifty
(50) to fifty-one (51) to permit issuance of a Class D license to VPC Evanston
Pizza, LLC., d/b/a Giordano’s of Evanston (“Company”), 1527 Chicago Avenue.
Suspension of the rules is requested for introduction and action on July 13, 2015.
For Introduction and Action
Roll Call vote was 8-0 and the Ordinance passed. Alderman Braithwaite left the
Dias at 9:20 PM and returned at 9:27 PM, after the vote was taken.
(O1) Resolution 70-R-15 Authorizing Negotiation with Smylie Brothers Brewing
Company for Use of City-Owned Property at 2222 Oakton Street
The Economic Development Committee and staff recommend that City Council
adopt Resolution 70-R-15 which authorizes the City Manager to negotiate with
the principals from Smylie Brothers Brewing Company to re-purpose the City-
owned property located at 2222 Oakton Street.
For Action
47 of 534
City Council Agenda July 13, 2015 Page 10 of 10
Roll Call vote was 8-1 and the Resolution passed. Alderman Miller (voted nay).
Call of the Wards:
Ward 3, Alderman Wynne had no report.
Ward 4, Alderman Wilson announced a joint 1st and 4th ward meeting tomorrow night in
the Council Chamber at 6:30 PM.
Ward 5, Alderman Holmes regular 5th ward meeting this Thursday at
Fleetwood/Jourdane.
Ward 6, Alderman Tendam announced the postponement of his ward meeting to a later
date to be determined soon. He also thanked those for the cleanup after the parade.
Ward 7, Alderman Grover thanked everyone for a spectacular 4th of July celebration,
and the 4th of July Association for pulling it off.
Ward 8, Alderman Rainey invited all to the Brummel Park food fest truck and concert
tomorrow night.
Ward 9, Alderman Miller requested to have staff to create a formal recreation planner for
the recreation board.
Ward 1, Alderman Fiske had no report.
Ward 2, Alderman Braithwaite sent his condolences to the Bell family. He referenced to
Human Services a better understanding of how the drug services are being
administered.
Mayor Tisdahl asked for a motion to adjourn from the Regular meeting of the City
Council, it was seconded. With a Voice Vote the meeting ended at 9:55 PM.
Submitted By,
Hon. Rodney Greene, City Clerk
City of Evanston
48 of 534
ADMINISTRATION & PUBLIC WORKS COMMITTEE
Tuesday, July 27, 2015
6:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN RAINEY, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF July 13 , 2015
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through July 12, 2015 $3,007,069.70
(A2) FY2015 City of Evanston Bills – July 28, 2015 $4,125,717.81
For Action
(A3.1) Approval of Extension to Rock Salt Purchase Contract with Morton Salt
Staff recommends City Council authorize the City Manager to execute a one-year
contract extension for the purchase of up to 7,500 tons of rock salt from Morton
Salt (123 N. Wacker Drive, Chicago, IL) at a cost of $69.71 per ton for a winter
season total of $522,825. Funding for this purchase will be from the General
Fund Snow and Ice Control Account 100.26.2680.65015.
For Action
(A3.2) Approval of Purchase of Panasonic Hardware from CDS Office
Technologies
Staff recommends City Council authorize the purchase of Panasonic laptop
hardware from CDS Office Technologies (1271 Hamilton Parkway, Itasca, IL) in
the amount of $323,151 to replace Panasonic hardware in Police and Fire
vehicles that has reached end of serviceable life. CDS Office Technologies holds
the State of Illinois Master Contract on all Panasonic Toughbooks,
#CMS5848520. Funding is provided by the Capital Improvement Fund Project
Account 4150.415454.
For Action
Page 1; Rev. 7/23/2015 2:48:00 PM 49 of 534
(A3.3) Approval of Sole Source Purchase of New Broadcast Equipment from AVI
Systems
Staff recommends City Council authorize the single source purchase of
broadcast equipment, from AVI Systems (717 West Algonquin Road, Arlington
Heights, IL) in an amount not to exceed $23,135. This purchase will replace
existing equipment that manages station programming and live broadcasts and
has exceeded its life cycle. Funding is provided by Account 100.15.1510.62665,
Contributions to Other Agencies.
For Action
(A3.4) Approval of Contract with Clauss Brothers, Inc. for the Clark Street Beach
Bird Sanctuary Restoration Project (Bid 15-38)
Staff recommends City Council authorize the City Manager to execute a contract
for the Clark Street Beach Bird Sanctuary Restoration Project with Clauss
Brothers, Inc. (12N330 Switzer Road, Elgin, IL) in the amount of $145,771.50.
Funding is provided by the FY 2015 Capital Improvement Project (CIP) Clark Bird
Sanctuary Account 415.26.4150.65515.415424 in the amount of $173,000, and
from the Parks Contingency CIP Account 415.26.4150.65515.416456 in the
amount of $272.
For Action
(A3.5) Approval of Replacement Vehicle Lift Purchase from Mohawk Lifts for Fleet
Services
Staff recommends City Council authorization for the purchase and installation of
a 75,000 lb. rated vehicle lift for the Fleet Services garage in the amount of
$133,593.87 from Mohawk Lifts (65 Vrooman Avenue, Amsterdam, NY). Mohawk
Lifts are available through a consortium bid within the National Joint Purchasing
Alliance Bid # 010511-MRL, of which the City is a member. Funding is provided
by the Equipment Replacement Fund Account 601.26.7780.65550 which has a
FY2015 budget of $1,455,422.00.
For Action
(A3.6) Approval of Levy Bus Replacement Vehicle Purchase from Midwest Transit
Equipment Incorporated
Staff recommends City Council authorization for the replacement purchase of
one (1) 22-passenger bus in the amount of $57,701 from Midwest Transit
Equipment Incorporated (146 W. Issert Drive, Kankakee, IL). Funding will be split
equally between the Equipment Replacement Fund Account 601.26.7780.65550
and a charitable contribution from the Levy Senior Center Foundation in the
amount of $28,850.50 each.
For Action
Page 2; Rev. 7/23/2015 2:48:00 PM 50 of 534
(A3.7) Approval of Contract for the Parking Access and Revenue Control System
with Automated Parking Technologies, L.L.C. (RFP 14-25)
Staff recommends that City Council authorize the City Manager to execute a
contract for the purchase and installation of a Parking Access and Revenue
Control System (PARCS) with Automated Parking Technologies, L.L.C. (500 W.
18th Street, Suite 301, Chicago, IL) for an amount not-to-exceed $1,339,847.
Funding will be provided by the Parking Fund Capital Improvement Account
(505.19.7005.65515 CIP #415438). This agenda item was held in Committee on
July 13, 2015.
For Action
(A4.1) Approval of Change Order No. 2 with Glenbrook Excavating & Concrete for
Finished Water Metering Improvements (Bid 13-69)
Staff recommends City Council authorize the City Manager to execute Change
Order No. 2 for the Finished Water Metering Improvements with Glenbrook
Excavating & Concrete (1350 N. Old Rand Road, Wauconda, IL). This change
order will increase the contract amount by $152,098.61, from $488,494.00 to
$640,592.61. The project is funded from the Water Fund (Project Account
733105).
For Action
(A4.2) Approval of 2015 Water Main Replacement and Street Resurfacing Project
CIP I Change Order No. 2
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 2 to the contract for the 2015 Water Main Replacement &
Street Resurfacing CIP I Project (Bid 15-13) with A. Lamp Concrete Contractors
Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $160,000 for safety
and environmental regulations related to the project. Funding for this work will be
provided by the Water Fund, Account 513.71.7330.65515/415855.
For Action
(A5) Approval of Sidewalk Café for Vinic Wine, 1509 Chicago Avenue
Staff recommends that City Council approve a first-time application for a sidewalk
café permit for Vinic Wine, an enoteca located at 1509 Chicago Avenue.
For Action
(A6) Resolution 76-R-15, Amended Contract for City Manager
Mayor Tisdahl recommends City Council adoption of Resolution 76-R-15,
amending the contract for City Manager Wally Bobkiewicz.
For Action
(A7) Resolution 69-R-15, Authorizing the Appointment of a Deputy Treasurer
Staff recommends City Council adoption of Resolution 69-R-15 appointing
Accounting Manager David Meimers to be the Deputy Treasurer of the City of
Evanston.
For Action
Page 3; Rev. 7/23/2015 2:48:00 PM 51 of 534
(A8) Ordinance 83-O-15, Authorizing the Sale of Surplus Fleet Vehicles
Staff recommends that City Council adopt Ordinance 83-O-15 authorizing the
City Manager to offer to sell vehicles owned by the City through public auction at
the special Northwest Municipal Vehicle Auction being sponsored by America’s
Auto Auctions on or around Tuesday, October 13, 2015, or any other subsequent
America’s Online Auction.
For Introduction
(A9) Ordinance 99-O-15, Authorizing the City Manager to Negotiate the Sale of
City-Owned Real Property at 1941 Jackson Avenue
City staff recommends adoption of Ordinance 99-O-15 authorizing the City
Manager to negotiate the sale of City-owned property at 1941 Jackson Avenue to
Community Partners for Affordable Housing (CPAH) according to the terms of
the Amendment to the Development and Affordable Housing Agreement with
Evanston Township High School and CPAH for the development of 1941
Jackson Avenue as Affordable Housing. A two-thirds majority is required for
adoption of this ordinance. Suspension of the Rules is requested for Introduction
and Action by City Council on July 27, 2015.
For Introduction and Action
(A10) Ordinance 97-O-15 Amending the City Code to Establish a 4-Way Stop
Control at the Intersection of Lake Street and Grey Avenue
Staff recommends City Council adoption of Ordinance 97-O-15 which amends
Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop
Control at the intersection of Lake Street and Grey Avenue, at the Evanston
Township High School driveway (south entrance).
For Introduction
(A11) Ordinance 101-O-15, Regulating Panhandling and Soliciting Activities
Staff recommends that City Council adopt Ordinance 101-O-15 to amend
panhandling and solicitation regulations, which is both consistent with case law
and provides uniformity regarding distance requirements for panhandling and
soliciting at certain locations such as parking meters, pay stations, and
automated teller machines.
For Introduction
(A12) Ordinance 103-O-15, Decreasing the Number of Class D Liquor Licenses for
Table Nine, LLC, d/b/a Company, 1307 Chicago Avenue
Staff recommends that City Council adopt Ordinance 103-O-15, which decreases
the number of authorized Class D liquor licenses from fifty-two (52) to fifty-one
(51). Table Nine, LLC, d/b/a Company (“Company”), 1307 Chicago Avenue, is
not renewing its liquor license.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
Page 4; Rev. 7/23/2015 2:48:00 PM 52 of 534
VI. ADJOURNMENT
Page 5; Rev. 7/23/2015 2:48:00 PM 53 of 534
Administration and Public Works Committee Meeting
Minutes of July 13, 2015
Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: A. Rainey, D. Holmes, P. Braithwaite, J. Grover, B. Miller
STAFF PRESENT: G. Farrar, W. Bobkiewicz, E. Storlie, R. Voss, S. Nagar, J.
McRae, E. Thomas-Smith, S. Levine, T. Turner, B. Dorneker, S.
Flax, M. Muenzer, J. Nyden, S. Robinson, L. Biggs, C. Plante,
O. Murillo, A. King, J. Lin, K. Lookis
STAFF ABSENT: M. Lyons, J. Calderon, Chief Eddington, L. Jeschke,
K. Danczak-Lyons, G. Gerdes, J. Maiworm, P. D’Agostino, R.
Dahal, M. Sumar, A. Thorpe, Y. Capriccioso, P. Zalmezak
PRESIDING OFFICIAL: Ald. Rainey
I. DECLARATION OF A QUORUM
A quorum being present, Ald. Rainey called the meeting to order at 6:11
p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF JUNE 22, 2015
Ald. Rainey moved to approve the minutes of the June 22, 2015 A&PW
meeting as submitted, seconded by Ald. Holmes.
The Minutes of the June 22, 2015 meeting were approved unanimously 5-0.
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through June 14, 2015 $2,878,031.90
City of Evanston Payroll through June 28, 2015 $2,946,413.65
For Action
Ald. Braithwaite moved to approve the City of Evanston Payroll (A1)
through June 14, 2015 and June 28, 2015, seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to approve the payrolls.
(A2) FY2015 City of Evanston Bills – July 14, 2015 $3,327,063.28
Credit Card Activity for Period Ending May 31, 2015 $ 142,915.33
For Action
Ald. Braithwaite moved to approve the City of Evanston Bills for fiscal year
2015 through July 14 , 2015 and credit card activity for the period ending
May 31, 2015, seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to approve the bills and credit card
activity.
DRAFT – NOT
APPROVED
54 of 534
Administration and Public Works Committee Meeting
Minutes of 7-13-15
Page 2 of 9
(A3.1)Approval of Agreement with Burns & McDonnell for Valuation of the
Evanston Water Works Property (RFP 15-37)
Staff recommends that City Council authorize the City Manager to execute an
agreement for the Valuation of the Evanston Water Works Property with Burns &
McDonnell (9400 Ward Parkway, Kansas City, MO) in the not-to-exceed amount
of $39,100. Funding will be provided from the Water Fund, Account
510.71.7125.62180.
For Action
Ald. Rainey moved to recommend City Council authorize the City Manager
to execute an agreement for the Valuation of the Evanston Water Works
Property with Burns & McDonnell in the not-to-exceed amount of $39,100,
seconded by Ald. Holmes.
PUBLIC COMMENT
Carl Bova is in favor of the valuation project. This project is a great example of a
planned expenditure by a reputable third party consultant that will provide the
City with a very defensable position with respect to both the execution of current
and future water sales agreements.
Water Production Superintendent Kevin Lookis added that the valuation is
required every 5 years per the contract with Northwest Water Commission. The
valuation represents the development of the Reproduction Cost New Rate Base,
a component of the rate calculation used in a long-term water supply contract
and helps determine the rate that Evanston can charge its other municipal
customers for water.
At Ald. Rainey’s inquiry, Superintendent Lookis stated that it appears Morton
Grove and Niles are moving toward buying water from Evanston. Assistant City
Manager Lyons and Director Stoneback are at the Park Ridge Council meeting
tonight to discuss whether they would like to buy Evanston water as well.
The Committee voted unanimously 5-0 to approve the agreement.
(A3.2) Approval of Contract with A. Lamp Concrete Contractors Inc. for Central
Street Streetscape Projects (Bid 15-43)
Staff recommends that City Council authorize the City Manager to execute a
contract for the Central Street Streetscape Contracts with A. Lamp Concrete
Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of
$1,100,477.40. Funding is provided by the Capital Improvement Fund projects as
listed in the agenda packet.
For Action
Ald. Miller moved to recommend City Council authorize the City Manager to
execute a contract for the Central Street Streetscape Contracts with A.
Lamp Concrete Contractors Inc. in the amount of $1,100,477.40, seconded
by Ald. Braithwaite.
At Ald. Rainey’s inquiry, Assistant Director of Infrastructure and Engineering Sat
Nagar noted that a retaining wall will be constructed at the property line, the vault
will be filled in with gravel and a new sidewalk will be installed.
55 of 534
Administration and Public Works Committee Meeting
Minutes of 7-13-15
Page 3 of 9
At Ald. Grover’s inquiry, Assistant Director Nagar explained that bids have come
in higher than Engineering’s estimates because of the large number of projects
contracted with the Illinois Tollway. Contractors are raising their profit margins for
smaller projects. Ald. Rainey suggested bidding projects later in the year.
Assistant Director Nagar added that this project could not be done in the winter
months because of the water leaking into the vault.
The Committee voted unanimously 5-0 to approve the contract.
(A3.3) Approval of Contract with Elanar Construction for the Baker Park
Renovation Project (Bid 15-32)
Staff recommends City Council authorize the City Manager to execute a contract
for the Baker Park Renovation Project with Elanar Construction, (6620 W.
Belmont Avenue, Chicago, IL) in the amount of $494,269. Funding is provided by
the FY 2015 Baker Park CIP Account 415.26.4150.65515.415407 in the amount
of $500,000 and by Parks Contingency, Acct 415.26.4150.65515.416456 in the
amount of $2,169.
For Action
Ald. Grover moved to recommend that City Council authorize the City
Manager to execute a contract for the Baker Park Renovation Project with
Elanar Construction, in the amount of $494,269, seconded by Ald. Holmes.
The Committee voted unanimously 5-0 to recommend approval of the
contract.
(A3.4) Approval of Contract with Public Financial Management for Financial
Advisor Services (RFP 15-42)
Staff recommends that City Council authorize the City Manager to execute a
four-year contract with Public Financial Management (115 S. 84th Street,
Milwaukee, WI) in the amount of $20,000 per year to provide financial advisor
services with additional fees for “non-standard” bond issuances ($12.5m
community center, $250m treatment plant, etc). The cost of the financial advisor
has traditionally been included in the bond issuances and therefore there is not a
separate funding source other than bond proceeds.
For Action
Ald. Holmes moved to recommend City Council authorize the City Manager
to execute a four-year contract with Public Financial Management in the
amount of $20,000 per year to provide financial advisor services with
additional fees for “non-standard” bond issuances, seconded by Ald.
Braithwaite.
The Committee voted unanimously 5-0 to recommend approval of the
contract.
(A3.5) Approval of Contract for the Parking Access and Revenue Control System
with Automated Parking Technologies, L.L.C. (RFP 14-25)
Staff recommends that City Council authorize the City Manager to execute a
contract for the purchase and installation of a Parking Access and Revenue
56 of 534
Administration and Public Works Committee Meeting
Minutes of 7-13-15
Page 4 of 9
Control System (PARCS) with Automated Parking Technologies, L.L.C. (500 W.
18th Street, Suite 301, Chicago, IL) for an amount not-to-exceed $1,339,847.
Funding will be provided by the Parking Fund Capital Improvement Account
(505.19.7005.65515 CIP #415438).
For Action
Ald. Braithwaite moved to recommend City Council authorize the City
Manager to execute a contract for the purchase and installation of a
Parking Access and Revenue Control System (PARCS) with Automated
Parking Technologies, L.L.C. for an amount not-to-exceed $1,339,847,
seconded by Ald. Rainey.
Ald. Rainey asked if the project will include credit card in and credit card out
technology like what is utilized at the Sherman Plaza Garage. Eric Risch,
President of Automated Parking Technologies, confirmed that the functionality
can be added at an additional cost of $40,000-$45,000.
City Manager Bobkiewicz recommended holding the item until the next meeting
and coming back with firm pricing for the additional functionality.
The Committee voted unanimously 5-0 to hold this item in committee.
(A4) (A4) Approval of Recommendation to Proceed with the Church Street Boat
Ramp Improvement Project
Staff recommends City Council authorize City staff to proceed with construction
and construction administration of the Church Street Boat Ramp Improvement
Project following notice of no re-appropriation by the State of Illinois. Funding will
be provided by the FY2015 Parks Contingency Account
(415.26.4150.65515/416456) in place of the Illinois Department of Natural
Resources Grant of $200,000.
For Action
Ald. Braithwaite moved to recommend City Council authorize City staff to
proceed with construction and construction administration of the Church
Street Boat Ramp Improvement Project following notice of no re-
appropriation by the State of Illinois, seconded by Ald. Holmes.
At Ald. Miller’s inquiry, City Manager Bobkiewicz noted that the City is
comfortable with moving forward with this project with the loss of Illinois
Department of Natural Resources (IDNR) grant. He added that other adjustments
could come later in the year with the lack of a state budget.
At Ald. Grover’s inquiry, Public Works Director Suzette Robinson confirmed that
Illinois Department of Transportation (IDOT) and IDNR funded projects are on
hold until a state budget is passed.
At Ald. Rainey’s inquiry, City Manager Bobkiewicz confirmed that boaters are not
charged special assessments for capital improvements. Boaters are charged
fees for use and some of that revenue is used for capital projects. Director
Robinson added that this particular project is not normal annual maintenance, but
57 of 534
Administration and Public Works Committee Meeting
Minutes of 7-13-15
Page 5 of 9
part of a larger project of major repairs.
Stefanie Levine, Senior Project Manager explained that the concrete ramps are
in need of repair and will be extended. There will also be corrective work
performed to the interior pier and south pier.
Joe McRae, Director of Parks, Recreation and Community Services, explained
that the boat ramp is also for City use by the Fire Department, life guards and
aquatics. There are 100 boaters charged $175 this year prorated from $250 for
the work being done. Director McRae will provide a breakdown of boater fees to
the committee.
The Committee voted unanimously 5-0 to recommend approval of the
project.
(A5) Resolution 66-R-15, Authorizing an Easement Agreement with The Barn
Investment LLC
Staff recommends City Council adopt Resolution 66-R-15 authorizing the City
Manager to negotiate and execute an easement agreement with The Barn
Investment LLC. The Barn Investment LLC has requested an easement
agreement in order to open a full-service restaurant in the former stable building
located directly behind 1016 Church St. The easement will be located through
City Parking Lot 27. The purpose of the easement is to provide an ADA-
compliant walkway to the restaurant’s eastern entrance.
For Action
Ald. Rainey moved to recommend City Council adopt Resolution 66-R-15
authorizing the City Manager to negotiate and execute an easement
agreement with The Barn Investment LLC, seconded by Ald. Grover.
Amy Morton, owner of Found, stated that the barn was built between 1883 and
1897 by the Borden Condensed Milk Company. It has been vacant since the
1920s. She estimates the restaurant will be open in the winter of 2016.
The Committee voted unanimously 5-0 to adopt the resolution.
(A6) Ordinance 92-O-15, Extending the Electric Franchise Agreement with
Commonwealth Edison
Staff recommends that the City Council adopt Ordinance 92-O-15 granting an
extension, until September 12, 2020, of the electricity franchise agreement with
Commonwealth Edison.
For Introduction
Ald. Miller moved to recommend City Council adopt Ordinance 92-O-15
granting an extension, until September 12, 2020, of the electricity franchise
agreement with Commonwealth Edison, seconded by Ald. Grover.
At Ald. Braithwaite’s inquiry, Com Ed representative Carlos Cavalaros confirmed
that LIHEAP funds may be suspended until the state budget is passed.
Information for residents will be made available through 311.
58 of 534
Administration and Public Works Committee Meeting
Minutes of 7-13-15
Page 6 of 9
The Committee voted unanimously 5-0 to adopt the ordinance.
(A7) Ordinance 100-O-15 Amending the Public Safety Civil Service Commission
Rules
Staff recommends adoption of Ordinance 100-O-15 amending the Public Safety
Civil Service Commission Rules and Regulations.
For Introduction
Ald. Grover moved to recommend City Council adoption of Ordinance 100-
O-15 amending the Public Safety Civil Service Commission Rules and
Regulations, seconded by Ald. Braithwaite.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A8) Ordinance 85-O-15, Amending City Code Section 3-4-6(J) to Allow for the
Retail Sale of 22 oz. Containers for Off-Site Consumption
Local Liquor Commissioner recommends City Council adoption of Ordinance 85-
O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(J) to allow
for the sale of single containers of beer for off-site consumption in containers with
a minimum volume of twenty-two (22) ounces.
For Introduction
Ald. Holmes moved to recommend City Council adoption of Ordinance 85-
O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(J) to
allow for the sale of single containers of beer for off-site consumption in
containers with a minimum volume of twenty-two (22) ounces, seconded by
Ald. Miller.
Michael Smylie confirmed that Smylie Brothers will offer 32 ounce resealable and
22 ounce capped containers.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A9 and A10) Staff recommends City Council adoption of Ordinances 86-O-15 and 87-
O-15, which permits issuance of a Class C license to HRG Realty Management, LLC.,
d/b/a The Merion (“Company”), 1611 Chicago Avenue due to change of ownership.
(A9) Ordinance 86-O-15, Decreasing the Number of Class C Liquor Licenses for
Horizon Group Management, LLC., d/b/a The Merion, 1611 Chicago Avenue
Staff recommends City Council adoption of Ordinance 86-O-15, which amends
the City Code to decrease the number of authorized Class C liquor licenses from
twenty-one (21) to twenty (20). Horizon Group Management, LLC. is no longer
operating The Merion.
For Introduction
Ald. Rainey moved to recommend City Council adopt Ordinance 86-O-15,
which amends the City Code to decrease the number of authorized Class C
liquor licenses from twenty-one (21) to twenty (20), seconded by Ald.
Braithwaite.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
59 of 534
Administration and Public Works Committee Meeting
Minutes of 7-13-15
Page 7 of 9
(A10) Ordinance 87-O-15, Increasing the Number of Class C Liquor Licenses for
HRG Realty Management, LLC., d/b/a The Merion, 1611 Chicago Avenue
Staff recommends City Council adoption of Ordinance 87-O-15, which amends
the City Code to increase the number of authorized Class C liquor licenses from
twenty (20) to twenty-one (21) to permit issuance of a Class C license to HRG
Realty Management, LLC., d/b/a The Merion (“Company”), 1611 Chicago
Avenue.
For Introduction
Ald. Braithwaite moved to recommend City Council adoption of Ordinance
87-O-15, which amends the City Code to increase the number of authorized
Class C liquor licenses from twenty (20) to twenty-one (21) to permit
issuance of a Class C license to HRG Realty Management, LLC., d/b/a The
Merion, seconded by Ald. Rainey.
David Sherman confirmed that this is a simple transfer of ownership between
father and son.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
(A11) Ordinance 88-O-15, Increasing the Number of Class D Liquor Licenses for
Janko Hospitality, LLC., d/b/a Hyatt House Evanston, 1515 Chicago Avenue
Local Liquor Commissioner recommends City Council adoption of Ordinance 88-
O-15, which increases the number of authorized Class D liquor licenses from
forty-eight (48) to forty-nine (49) to permit issuance of a Class D license to Janko
Hospitality, LLC., d/b/a Hyatt House Evanston (“Company”), 1515 Chicago
Avenue.
For Introduction
Ald. Miller moved to recommend City Council adopt Ordinance 88-O-15,
which increases the number of authorized Class D liquor licenses from
forty-eight (48) to forty-nine (49) to permit issuance of a Class D license to
Janko Hospitality, LLC., d/b/a Hyatt House Evanston, seconded by Ald.
Grover.
At Ald. Rainey’s inquiry, John Brook, COO of Janko Hospitality Group, explained
that the application was submitted early to ensure the Hyatt brand requirements
(including BASSET training) are met due to the timing of receiving city and state
liquor licensing. The hotel is scheduled to open in the first quarter of 2016.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A12) Ordinance 89-O-15, Increasing the Number of Class D Liquor Licenses for
The Turpin Group, d/b/a La Principal, 700 Main Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 89-
O-15, which increases the number of authorized Class D liquor licenses from
forty-nine (49) to fifty (50) to permit issuance of a Class D license to The Turpin
Group, d/b/a La Principal (“Company”), 700 Main Street.
For Introduction
60 of 534
Administration and Public Works Committee Meeting
Minutes of 7-13-15
Page 8 of 9
Ald. Grover moved to recommend City Council adoption of Ordinance 89-
O-15, which increases the number of authorized Class D liquor licenses
from forty-nine (49) to fifty (50) to permit issuance of a Class D license to
The Turpin Group, d/b/a La Principal, seconded by Ald. Braithwaite.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A13) Ordinance 90-O-15, Increasing the Number of Class D Liquor Licenses for
VPC Evanston Pizza, LLC., d/b/a Giordano’s of Evanston, 1527 Chicago
Avenue
Local Liquor Commissioner recommends City Council adoption of Ordinance 90-
O-15, which increases the number of authorized Class D liquor licenses from fifty
(50) to fifty-one (51) to permit issuance of a Class D license to VPC Evanston
Pizza, LLC., d/b/a Giordano’s of Evanston (“Company”), 1527 Chicago Avenue.
Suspension of the rules is requested for introduction and action on July 13, 2015.
For Introduction and Action
Ald. Holmes moved to recommend City Council adoption of Ordinance 78-
O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to decrease the number of authorized Class D liquor licenses
from forty-nine (49) to forty-eight (48), seconded by Ald. Grover.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
(A14) Ordinance 91-O-15, Increasing the Number of Class D Liquor Licenses for
800 Evanston IL, LLC., d/b/a 800 Degrees Pizzeria, 812 Church Street
Local Liquor Commissioner recommends City Council adoption of Ordinance 91-
O-15, which increases the number of authorized Class D liquor licenses from
fifty-one (51) to fifty-two (52) to permit issuance of a Class D license to 800
Evanston IL, LLC., d/b/a 800 Degrees Pizzeria (“Company”), 812 Church Street.
For Introduction
Ald. Rainey moved to recommend adoption of Ordinance 91-O-15, which
increases the number of authorized Class D liquor licenses from fifty-one
(51) to fifty-two (52) to permit issuance of a Class D license to 800 Evanston
IL, LLC., d/b/a 800 Degrees Pizzeria, seconded by Ald. Miller.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A15 and A16) Staff recommends City Council adoption of Ordinances 95-O-15 and
Ordinance 96-O-15, which change the liquor license class for Cheesie’s Pub and
Grill from Class C-1 to Class C.
(A15) Ordinance 95-O-15, Decreasing the Number of Class C-1 Liquor Licenses
for Cheesie’s Evanston, LLC, d/b/a Cheesie’s Pub & Grill, 622 Davis Street
Staff recommends City Council adoption of Ordinance 95-O-15, which decreases
the number of authorized Class C-1 liquor licenses from six (6) to five (5).
For Introduction
Ald. Braithwaite moved to recommend City Council adoption of Ordinance
95-O-15, which decreases the number of authorized Class C-1 liquor
61 of 534
Administration and Public Works Committee Meeting
Minutes of 7-13-15
Page 9 of 9
licenses from six (6) to five (5), seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A16) Ordinance 96-O-15, Increasing the Number of Class C Liquor Licenses for
Cheesie’s Evanston, LLC
Staff recommends City Council adoption of Ordinance 96-O-15, which increases
the number of authorized Class C liquor licenses from twenty-one (21) to twenty-
two (22) to permit issuance of a Class C license to Cheesie’s Evanston, LLC,
d/b/a Cheesie’s Pub & Grill (“Company”), 622 Davis Street.
For Introduction
Ald. Rainey moved to recommend adoption of Ordinance 91-O-15, which
increases the number of authorized Class D liquor licenses from fifty-one
(51) to fifty-two (52) to permit issuance of a Class D license to 800 Evanston
IL, LLC., d/b/a 800 Degrees Pizzeria, seconded by Ald. Miller.
This item was removed from consent agenda pending the confirmation of the
difference of a C-1 versus a C liquor license.
The Committee voted unanimously 5-0 to remove the ordinance from
consent agenda.
IV. ITEMS FOR DISCUSSION
(APW1)Cannabis Tax Budget Allocation
For Discussion
Ald. Braithwaite requested this item be held.
VI. COMMUNICATIONS
VII. ADJOURNMENT
Ald. Braithwaite moved to adjourn.
The meeting was adjourned at 6:56 pm.
Respectfully submitted,
Janella Hardin, PHR
62 of 534
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Tera Davis, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: July 22, 2015
Recommended Action: Staff recommends approval of the City of Evanston Payroll and
Bills List. Continuing in 2015 the bills list will not include the Evanston Public Library.
The Library bills will be included for informational purposes in the Treasurer’s Monthly
Report.
Summary:
Payroll – June 29, 2015 through July 12, 2015 $3,007,069.70
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – July 14, 2015 $4,125,717.81
General Fund Amount – Bills list $ 534,565.15
TOTAL AMOUNT OF BILLS LIST & PAYROLL $7,132,787.51
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Credit Card Activity – Period Ending February 28, 2014 $120,686.35
Attachments: Bills List
For City Council meeting of July 27, 2015 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
63 of 534
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2015
100 GENERAL FUND
100 GENERAL SUPPORT
21640 CHERYL CHUKWU REFUND-OVERPAYMENT OF DENTAL PREMIUM 45.54
21680 RTA TRANSIT BENEFIT FARE PROGRAM *RTA TRANSIT BENEFIT RELOAD 1,680.00
21685 CRAIG BAUER REFUND-FSA 2014 148.47
22730 BANK OF AMERICA *PURCHASING CARD-JUNE 185,029.50
41307 A LAMP CONCRETE CONTRACTORS LEP PENALTY -3,087.00
41307 A LAMP CONCRETE CONTRACTORS LEP PENALTY -4,515.00
41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE # 08-26238 988.00
41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE # 09-27624 329.00
41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE # 09-335038 438.00
41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE # 10-24430 337.45
41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE # 10-29091 1,753.00
100 GENERAL SUPPORT Total 183,146.96
1300 CITY COUNCIL
62295 JANE W. GROVER REIMBURSEMENT: NLC CONFERENCE 1,185.22
62295 MELISSA WYNNE REIMBURSEMENT: NLC CONFERENCE 1,879.76
62360 CHICAGO METROPOLITAN AGENCY FOR PLANNING FY 2016 MEMBERSHIP FEE 712.93
1300 CITY COUNCIL Total 3,777.91
1505 CITY MANAGER
62295 NORTHWEST MUNICIPAL CONFERENCE 2015 NWMC ANNUAL GALA 1,050.00
62295 WALLY BOBKIEWICZ REIMBURSEMENT: ALA CONFERENCE 835.54
62360 ROTARY CLUB OF EVANSTON ANNUAL MEMBERSHIP 780.00
62509 ABE'S VETERINARY HOSPITAL SERVICES FOR EVANSTON ANIMAL SHELTER ASSOCIATION 3,400.00
62509 EVANSTON ANIMAL SHELTER ASSOCIATION EMERGENCY TREATMENT FOR TWO ANIMALS 1,000.00
64540 AT & T MOBILITY *COMMUNICATION CHARGES 356.31
1505 CITY MANAGER Total 7,421.85
1510 PUBLIC INFORMATION
62205 ALLEGRA PRINT & IMAGING 4TH OF JULY EVANSTON CITY COUNCIL BANNER 171.00
62205 ON TRACK FULFILLMENT INC.HEALTH SURVEY CARD 370.00
62295 WOODSIDE AVENUE MUSIC PRODUCTIONS, INC.NORTHWEST MUNICIPAL CONFERENCE 200.00
62458 QUARTET COPIES THINK OUTSIDE THE BAG FLIERS 280.00
1510 PUBLIC INFORMATION Total 1,021.00
1580 COMMUNITY ARTS
66040 EVANSTON ART CENTER DISTRIBUTION OF CULTURAL FUND MONIES 1,000.00
66040 EVANSTON IN SCHOOL MUSIC ASSOCIATION DISTRIBUTION OF CULTURAL FUND MONIES 2,552.50
66040 EVANSTON SYMPHONY ORCHESTRA DISTRIBUTION OF CULTURAL FUND MONIES 3,000.00
66040 LIGHT OPERA WORKS DISTRIBUTION OF CULTURAL FUND MONIES 3,000.00
66040 MUSIC INSTITUTE OF CHICAGO DISTRIBUTION OF CULTURAL FUND MONIES 2,000.00
66040 OPEN STUDIO PROJECT DISTRIBUTION OF CULTURAL FUND MONIES 1,000.00
66040 RIDGEVILLE PARK DISTRICT ARTS COUNCIL COMMUNITY SUPPORT FUND DISBURSEMENT 1,000.00
66040 KAISER-AMARAL, SARAH DISTRIBUTION OF CULTURAL FUND MONIES 590.00
66040 ACTORS GYMNASIUM, INC DISTRIBUTION OF CULTURAL FUND MONIES 1,000.00
66040 FUSED MUSE ENSEMBLE DISTRIBUTION OF CULTURAL FUND MONIES 2,346.75
66040 PRIDE FILMS AND PLAYS DISTRIBUTION OF CULTURAL FUND MONIES 2,362.50
66040 PICCOLO THEATRE, INC.DISTRIBUTION OF CULTURAL FUND MONIES 2,000.00
66040 TERRAN DOEHRER AND JUSTTA DISTLER DISTRIBUTION OF CULTURAL FUND MONIES 200.00
66040 MUDLARK THEATER COMPANY DISTRIBUTION OF CULTURAL FUND MONIES 4,000.00
66040 EVANSTON DANCE ENSEMBLE DISTRIBUTION OF CULTURAL FUND MONIES 2,000.00
66040 MUSE OF FIRE THEATRE COMPANY DISTRIBUTION OF CULTURAL FUND MONIES 950.00
66040 EVANSTON HISTORY CENTER DISTRIBUTION OF CULTURAL FUND MONIES 1,000.00
1580 COMMUNITY ARTS Total 30,001.75
1705 LEGAL ADMINISTRATION
62130 ILLINOIS ASSOCIATION OF DEFENSE TRIAL COUNSEL MEMBERSHIP DUES 190.00
62345 FEDERAL EXPRESS CORP.SHIPPING 45.17
65095 OFFICE DEPOT OFFICE SUPPLIES 247.85
1705 LEGAL ADMINISTRATION Total 483.02
1905 ADM.SERVICES- GENERAL SUPPORT
62615 MESIROW FINANCIAL *BOND RENEWAL FOR CITY TREASURER, CLERK & MAYOR 450.00
1905 ADM.SERVICES- GENERAL SUPPORT Total 450.00
1910 FINANCE DIVISION - REVENUE
62315 NEOPOST LEASE PAYMENT 1,125.00
62449 DUNCAN PARKING TECHNOLOGIES, INC.RENEWAL FOR PROCESSING AND PARKING CITATIONS 32,220.58
62449 ILLINOIS SECRETARY OF STATE, VECHICLE SUSPENDED LICENSE FEE 20.00
65045 ILLINOIS SECRETARY OF STATE, VECHICLE WHEEL TAX LISTING FOR COE 500.00
1910 FINANCE DIVISION - REVENUE Total 33,865.58
1920 FINANCE DIVISION - ACCOUNTING
62185 ACCOUNTEMPS ACCOUNTING SERVICES 2,437.20
62185 ACCOUNTEMPS COLLECTION COORD 1,992.60
1920 FINANCE DIVISION - ACCOUNTING Total 4,429.80
164 of 534
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2015
1929 HUMAN RESOURCE DIVISION
62160 LASER ASSOC., STEPHEN A.PRE-EMPLOYMENT TESTING-POLICE 3,500.00
62160 TRANS UNION CORP BACKGROUND CHECKS-POLICE 60.00
62160 QUEST DIAGNOSTICS CLINICAL LABORATORIES EMPLOYEE LAB TESTING SERVICES 5,852.00
62270 NORTHSHORE UNIVERSITY HEALTH SYSTEM PRE-EMPLOYMENT/FIT FOR DUTY PHYSICALS 12,953.00
62345 FEDERAL MEDIATION AND CONCILIATION SERVICES *PANEL FEE FOR ARBITRATION 25.00
62630 SEDGWICK, INC.ADMINISTRATIVE FEES-UNEMPLOYMENT INSURANCE 1,500.00
65095 OFFICE DEPOT OFFICE SUPPLIES 948.42
65125 SAM'S CLUB DIRECT *SUPPLIES-FOOD 500.43
1929 HUMAN RESOURCE DIVISION Total 25,338.85
1932 INFORMATION TECHNOLOGY DIVI.
62175 IRON MOUNTAIN OSDP OFFSITE DATA STORAGE 603.75
64505 TYCO INTEGRATED SECURITY LLC QUARTERLY BILLING - ALARM SERVICES 165.00
64505 AT & T COMMUNICATION CHARGES 229.26
64505 CALL ONE COMMUNICATION CHARGES 6,869.60
65555 DELL COMPUTER CORP.6 LAPTOPS FOR LIBRARY SUMMER OUTREACH 4,167.54
65555 DELL COMPUTER CORP.LAPTOP FOR ALEX THORPE 1,401.73
65555 CURRENT TECHNOLOGIES CORPORATION *SURVEILLANCE CAMERA WORK 8,393.75
65615 COMCAST CABLE COMMUNICATION CHARGES 3,867.26
1932 INFORMATION TECHNOLOGY DIVI. Total 25,697.89
1941 PARKING ENFORCEMENT & TICKETS
64005 COMED UTILITIES 105.87
64540 NEXTEL *COMMUNICATION CHARGES 412.15
1941 PARKING ENFORCEMENT & TICKETS Total 518.02
2101 COMMUNITY DEVELOPMENT ADMIN
65095 DELL COMPUTER CORP.DELL DESKTOP FOR CD CONFERENCE ROOM 430.24
2101 COMMUNITY DEVELOPMENT ADMIN Total 430.24
2105 PLANNING & ZONING
65095 DELL COMPUTER CORP.DELL DESKTOP FOR CD CONFERENCE ROOM 430.24
2105 PLANNING & ZONING Total 430.24
2120 HOUSING REHABILITATION
62345 COOK COUNTY RECORDER OF DEEDS RECORDINGS 80.00
2120 HOUSING REHABILITATION Total 80.00
2126 BUILDING INSPECTION SERVICES
52080 HANSON ROOFING INC REFUND: PERMIT 88.00
52080 KEITH ISSELHERDT REFUND: FIRE HYDRANT DEPOSIT 142.00
52110 HANSON ROOFING INC REFUND: PERMIT 45.00
52150 MOSHE CALAMARO & ASSOC INSPECTION SERVICE 220.00
62190 ACS POWER WASH GRAFFITI REMOVAL 1,781.98
62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL 396.60
62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 50.00
62464 SAFEBUILT ILLINOIS BACKUP INSPECTIONS & REVIEWS 1,859.07
65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS JAN HACKMAN 39.00
65095 OFFICE DEPOT OFFICE SUPPLIES 19.98
2126 BUILDING INSPECTION SERVICES Total 4,641.63
2205 POLICE ADMINISTRATION
62225 ANDERSON PEST CONTROL PEST CONTROL 52.76
62225 CARRIER CORPORATION TRANSPORT EQUIPMENT-CHILLER 1,985.00
62360 ILLINOIS LAW ENFORCEMENT ALARM SYSTEM MEMBERSHIP DUES 480.00
62375 SERVICEMASTER WATER DAMAGE-BASEMENT EPD 1,429.11
62375 SERVICEMASTER WATER DAMAGE-EPD BASEMENT 1,472.55
64005 COMED UTILITIES 234.48
64015 NICOR UTILITIES 257.83
65095 STEVENS, ROBERT DOOR REPAIR 955.44
2205 POLICE ADMINISTRATION Total 6,867.17
2210 PATROL OPERATIONS
62490 EVANSTON FUNERAL & CREMATION DEAD BODY REMOVAL 962.00
62490 NORTH SHORE TOWING TOW & HOOK 205.00
65020 EVANSTON IMPRINTABLES, INC.CPD JACKETS 287.69
65020 VCG UNIFORM UNIFORMS 8,375.55
65020 SILK SCREEN EXPRESS, INC.ROCKER LABEL PINS 145.00
65085 FIRE MARK BOARD-UP SERVICE 155.00
65095 GALLS INCORPORATED OC SPRAY 326.04
65095 SILK SCREEN EXPRESS, INC.FITNESS EMBLEM 1,333.75
2210 PATROL OPERATIONS Total 11,790.03
2240 POLICE RECORDS
62272 NORTHERN ILLINOIS POLICE ALARM SYSTEM LANGUAGE LINE 94.40
62272 WEST GROUP PAYMENT CTR INFORMATION CHARGES 310.91
265 of 534
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2015
62272 WILD CROW COMMUNICATION, INC DEPLOYMENT MEETINGS 300.00
65095 ILLINOIS PAPER COMPANY PAPER 1,384.00
65095 OFFICE DEPOT OFFICE SUPPLIES-FOLDERS 58.64
65095 OFFICE DEPOT OFFICE SUPPLIES-HIGHLIGHTERS 30.27
65095 OFFICE DEPOT OFFICE SUPPLIES-LABEL MAKER CARTRIDGE 19.99
65095 OFFICE DEPOT OFFICE SUPPLIES-MEMO PADS 14.28
65095 OFFICE DEPOT OFFICE SUPPLIES-PENS/NOTE PAD 56.94
2240 POLICE RECORDS Total 2,269.43
2250 SERVICE DESK
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 753.40
2250 SERVICE DESK Total 753.40
2251 311 CENTER
64505 AT & T *311 SERVICE 400.05
2251 311 CENTER Total 400.05
2260 OFFICE OF ADMINISTRATION
62295 NOVY-BENNEWITZ, CARA EPD WELLNESS TESTING 2015 4,002.00
62295 HUNT, WILLIE J MEALS-40 HOUR SRO CLASS 75.00
62295 CAMERON, MICHAEL MEALS-40 HOUR SRO CLASS 75.00
64565 COMCAST CABLE UTILITIES 24.21
2260 OFFICE OF ADMINISTRATION Total 4,176.21
2270 TRAFFIC BUREAU
65125 ANDREW TURCHINA TOW REFUND 385.00
65125 MICHAEL BLACKBURN TOW REFUND 185.00
2270 TRAFFIC BUREAU Total 570.00
2285 PROBLEM SOLVING TEAM
65085 WHEEL & SPROCKET BIKE REPAIR 183.96
2285 PROBLEM SOLVING TEAM Total 183.96
2305 FIRE MGT & SUPPORT
62295 METROPOLITAN FIRE CHIEFS TRAINING SEMINAR 30.00
65020 TODAY'S UNIFORMS INC.UNIFORMS 5,288.55
65125 DELL COMPUTER CORP.DELL LAPTOP FOR FIRE DEPT.935.52
65125 SUBURBAN ACCENTS, INC
GRAPHICS & LETTERING HICKS ROOM
450.00
65125 SUBURBAN ACCENTS, INC DEPARTMENTS EMBLEM 575.00
2305 FIRE MGT & SUPPORT Total 7,279.07
2315 FIRE SUPPRESSION
62295 CHARLES A. BEDNARZ REIMBURSEMENT: PM LICENSE RENEWAL 41.75
62295 DWIGHT D HOHL REIMBURSEMENT: PM LICENSE RENEWAL 63.50
62295 WILLIAM P. MUNO REIMBURSEMENT: PM LICENSE RENEWAL 41.75
62295 TARGET SOLUTIONS, INC TRAINING SOFTWARE SUPPORT 4,959.00
62295 UNIVERSITY OF ILLINOIS FIREFIGHTER TRAINING 2,430.00
62295 DAVID F. ARREGUIN REIMBURSEMENT: PM LICENSE RENEWAL 41.75
62295 JEFFREY M. BOETTO REIMBURSEMENT: PM LICENSE RENEWAL 41.75
62295 DAVID LIPP REIMBURSEMENT: PM LICENSE RENEWAL 41.75
62295 MICHAEL MCDERMOTT REIMBURSEMENT: PM LICENSE RENEWAL 41.75
62295 NIELS OLSEN REIMBURSEMENT: PM LICENSE RENEWAL 41.75
62295 ZACHARY D CASCARANO REIMBURSEMENT: PM LICENSE RENEWAL 41.75
65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 519.38
65040 SAM'S CLUB DIRECT *SUPPLIES-JANITORIAL 467.99
65040 SAM'S CLUB DIRECT *SUPPLIES-JANITORIAL-RETURN (145.33)
65075 PHYSIO-CONTROL, INC.EMS SUPPLIES 452.40
2315 FIRE SUPPRESSION Total 9,080.94
2407 HEALTH SERVICES ADMIN
62360 NATIONAL FORUM FOR BLACK PUBLIC MEMBERSHIP 225.00
2407 HEALTH SERVICES ADMIN Total 225.00
2435 FOOD AND ENVIRONMENTAL HEALTH
62210 TEUTEBERG INC ENVELOPES 995.80
62474 SAM'S CLUB DIRECT *SUPPLIES-FOOD 262.02
62476 KRISTIN PREIHS REIMBURSEMENT: MAD TRAINING 110.81
62477 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 50.96
62477 MOTOROLA SOLUTIONS, INC.RADIO SUBSCRIPTION 200.00
62477 VERIZON WIRELESS COMMUNICATION CHARGES 205.69
64540 VERIZON WIRELESS COMMUNICATION CHARGES 171.50
2435 FOOD AND ENVIRONMENTAL HEALTH Total 1,996.78
2455 COMMUNITY HEALTH
62490 ETHS ADULT EDUCATION ETHS BIRTH CONTROL ORDER 10,443.26
2455 COMMUNITY HEALTH Total 10,443.26
366 of 534
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2015
2610 MUNICIPAL SERVICE CENTER
62225 SMITHEREEN PEST MANAGEMENT SERVICES RODENT CONTROL 93.00
62440 RAYNOR DOOR COMPANY OVERHEAD DOOR MAINTENANCE SERVICE CENTER 243.91
65090 CINTAS FIRST AID & SUPPLY FIRST AID- SERVICE CENTER 102.23
2610 MUNICIPAL SERVICE CENTER Total 439.14
2640 TRAF. SIG. & ST. LIGHT. MAINT
64006 COMED UTILITIES 555.21
64007 COMCAST CABLE COMMUNICATION CHARGES 78.86
2640 TRAF. SIG. & ST. LIGHT. MAINT Total 634.07
2655 PARKS & FORESTRY MAINT. & OPER.
62195 LANDSCAPE CONCEPTS MANAGEMENT 2015 GREEN BAY ROAD LANDSCAPE MAINTENANCE 1,898.00
62195 LANDSCAPE CONCEPTS MANAGEMENT CALLAN AVE. STREETSCAPE LANDSCAPE MAINTENANCE 311.25
65005 CLESEN WHOLESALE CHURCH AND DODGE PLANTS 116.00
65005 CLESEN WHOLESALE FOUNTAIN SQUARE PLANTS 162.60
65005 LURVEY LANDSCAPE SUPPLY 305 DAVIS PARKWAY SOD 132.15
65005 LURVEY LANDSCAPE SUPPLY HOWARD/CHICAGO PLANTS 623.50
65005 LURVEY LANDSCAPE SUPPLY LIGHTHOUSE GARDEN 232.00
65005 MIDWEST GROUNDCOVERS CENTRAL & STEWART 200.56
65015 CONSERV FS WOOD SNOW FENCE 1,640.03
65055 LURVEY LANDSCAPE SUPPLY ARBORETUM SCREENING 65.00
65055 LURVEY LANDSCAPE SUPPLY CHURCH AND DODGE CONTAINER 488.00
65055 LURVEY LANDSCAPE SUPPLY CHURCH AND DODGE PLANTS 748.00
65055 LURVEY LANDSCAPE SUPPLY SCREENING LIME 130.00
65055 NORTH SHORE TOWING VEHICLE RELOCATION FOR EMERGENCY TREE WORK 195.00
65090 CINTAS FIRST AID & SUPPLY FIRST AID- SERVICE CENTER 66.57
65550 REINDERS, INC.RIDING MOWER-SMALL 21,262.69
2655 PARKS & FORESTRY MAINT. & OPER. Total 28,271.35
2670 STREET AND ALLEY MAINTENANCE
65115 TRAFFIC CONTROL & PROTECTION CUSTER FAIR 2,700.00
65115 TRAFFIC CONTROL & PROTECTION FOUNTAIN SQUARE ART FESTIVAL 1,150.00
2670 STREET AND ALLEY MAINTENANCE Total 3,850.00
2677 FACILITIES
62225 ANDERSON PEST CONTROL PEST CONTROL 464.20
62225 MARK VEND COMPANY VENDING SERVICE 149.52
62225 SIEMENS INDUSTRY, INC.BAS SERVICE AGREEMENT 15,824.00
62295 NORTHEASTERN IL. PUBLIC SAFETY TRAINING 450.00
65040 WAREHOUSE DIRECT INC.JANITORIAL SUPPLIES 771.74
65050 JOHNSTONE SUPPLY R22-30 REFRIGERANT-FORTY 30LB CONTAINERS 11,750.68
65050 RAYNOR DOOR COMPANY OVERHEAD DOOR MAINTENANCE FIRE STATION 2 112.13
65090 CINTAS FIRST AID & SUPPLY FIRST AID CIVIC CENTER 101.38
2677 FACILITIES Total 29,623.65
3010 REC. BUSINESS & FISCAL MGMT
65095 MIDWEST TIME RECORDER TIME CARDS FOR RECREATION DEPARTMENT 51.50
65095 OFFICE DEPOT OFFICE SUPPLIES 322.37
3010 REC. BUSINESS & FISCAL MGMT Total 373.87
3020 REC GENERAL SUPPORT
62490 BENNISONS BAKERIES REIMBURSE LINK MARKET VENDOR 73.00
62490 THE CHEESE PEOPLE REIMBURSE LINK MARKET VENDOR 72.00
62490 KATIC BREADS WHOLESALE, LLC REIMBURSE LINK MARKET VENDOR 109.00
62490 JON FIRST REIMBURSE LINK MARKET VENDOR 100.00
62490 TERESA'S FRUIT AND HERBS REIMBURSE LINK MARKET VENDOR 34.00
62490 LAKE BREEZE ORGANICS REIMBURSE LINK MARKET VENDOR 217.00
62490 LYON'S FARM REIMBURSE LINK MARKET VENDOR 33.00
62490 HENRY'S FARM REIMBURSE LINK MARKET VENDOR 280.00
62490 K & K FARM'S REIMBURSE LINK MARKET VENDOR 73.00
62490 KINNIKINNICK FARM REIMBURSE LINK MARKET VENDOR 193.00
62490 ED GAST REIMBURSE LINK MARKET VENDOR 159.00
62490 ELKO'S PRODUCE AND GREENHOUSE REIMBURSE LINK MARKET VENDOR 80.00
62490 J.W. MORLOCK AND GIRLS REIMBURSE LINK MARKET VENDOR 98.00
62490 GENEVA LAKES PRODUCE REIMBURSE LINK MARKET VENDOR 74.00
62490 M AND D FARMS REIMBURSE LINK MARKET VENDOR 39.00
62490 NOFFKE FAMILY FARM REIMBURSE LINK MARKET VENDOR 104.00
62490 NICHOLS FARM & ORCHARD REIMBURSE LINK MARKET VENDOR 259.00
62490 ZELDENRUST FARM REIMBURSE LINK MARKET VENDOR 51.00
62490 SEEDLING REIMBURSE LINK MARKET VENDOR 39.00
62490 K.V. STOVER AND SON REIMBURSE LINK MARKET VENDOR 413.00
62490 SMITS FARMS REIMBURSE LINK MARKET VENDOR 36.00
62490 GREEN ACRES REIMBURSE LINK MARKET VENDOR 51.00
62490 DEFLOURED LLC REIMBURSE LINK MARKET VENDOR 52.00
62490 SWEETY PIES BAKERY CAKERY CAFÉ REIMBURSE LINK MARKET VENDOR 422.00
467 of 534
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2015
62490 RIVER VALLEY RANCH REIMBURSE LINK MARKET VENDOR 209.00
62490 ENDLESS GREENS REIMBURSE LINK MARKET VENDOR 54.00
65110 SAM'S CLUB DIRECT *SUPPLIES-FOOD 99.46
3020 REC GENERAL SUPPORT Total 3,423.46
3025 PARK UTILITIES
64005 COMED UTILITIES 1,387.67
64015 NICOR UTILITIES 72.24
3025 PARK UTILITIES Total 1,459.91
3030 CROWN COMMUNITY CENTER
62505 GARY KANTOR MAGIC CLASS INSTRUCTOR: JULY 17 SHOW 275.00
62507 ALLTOWN BUS SERVICE INC.SUMMER CAMP FIELD TRIP - CLASSIC BOWL 228.00
62507 ALLTOWN BUS SERVICE INC.SUMMER CAMP FIELD TRIP - ENCHANTED CASTLE 370.88
62507 ALLTOWN BUS SERVICE INC.SUMMER CAMP FIELD TRIP - LIGHTHOUSE BEACH 527.25
62507 ALLTOWN BUS SERVICE INC.SUMMER CAMP FIELD TRIP - LOVELACE PARK 270.75
62507 ALLTOWN BUS SERVICE INC.SUMMER CAMP FIELD TRIP - MYSTIC WATER PARK 342.38
62507 ALLTOWN BUS SERVICE INC.SUMMER CAMP FIELD TRIP - PIN STRIPES 228.00
65025 SAM'S CLUB DIRECT *SUPPLIES-PICNIC SNACK 170.10
65025 SAM'S CLUB DIRECT *SUPPLIES-SNACKS 97.05
65025 SAM'S CLUB DIRECT *SUPPLIES-SUMMER PROGRAM 59.02
65110 SAM'S CLUB DIRECT *PICNIC SUPPLIES 43.71
65110 SAM'S CLUB DIRECT *SUPPLIES-FOOD 212.48
3030 CROWN COMMUNITY CENTER Total 2,824.62
3035 CHANDLER COMMUNITY CENTER
62505 E-TOWN TENNIS YOUTH & ADULT TENNIS INSTRUCTION 2015 407.61
62507 CLASSIC BOWL SPORTS CAMP FIELD TRIP 632.00
62507 NICKEL CITY SPORTS CAMP FIELD TRIP 220.00
62507 SKY HIGH SPORTS SPORTS CAMP FIELD TRIP 396.00
62507 SKOKIE PARK DISTRICT SPORTS CAMP FIELD TRIP 250.00
62507 PUMP IT UP GLENVIEW SPORTS CAMP FIELD TRIP 424.00
65025 SAM'S CLUB DIRECT *SUPPLIES-SUMMER PROGRAM 707.62
65040 LAPORT INC JANITORIAL SUPPLIES 207.56
65095 OFFICE DEPOT OFFICE SUPPLIES 14.24
3035 CHANDLER COMMUNITY CENTER Total 3,259.03
3040 FLEETWOOD JOURDAIN COM CT
62225 STA-KLEEN INC.CLEAN STOVE AND HOOD 41.00
62495 ANDERSON PEST CONTROL PEST CONTROL 41.00
62495 ANDERSON PEST CONTROL PEST CONTROL 41.00
62507 ALLTOWN BUS SERVICE INC.BUS SERVICE FOR CAMP 1,915.01
62511 JESSE WHITE TUMBLING TEAM ENTERTAINMENT SERVICES FOR CHILDREN'S DAY 2015 350.00
65025 SAM'S CLUB DIRECT *SUPPLIES-CLASSROOM 38.84
65025 SAM'S CLUB DIRECT *SUPPLIES-FOOD 144.49
65095 OFFICE DEPOT OFFICE SUPPLIES 22.50
65110 COMCAST CABLE COMMUNICATION CHARGES 105.02
65110 CINTAS MONTHLY CARPET SERVICE 148.96
3040 FLEETWOOD JOURDAIN COM CT Total 2,847.82
3045 FLEETWOOD/JOURDAIN THEATR
62210 QUARTET COPIES POSTERS/FLIERS FOR FJT'S 2015 SEASON 168.50
62490 MATTHEW JACOB NADLER REHEARSALS AND PERFORMANCES OF FJT V-MONOLOGUES 600.00
62511 TIETJEN, KELLY PERFORMER-FJT'S PRODUCTION OF V-MONOLOGUES 150.00
62511 CHARLEE, COTTON PERFORMER-FJ'TS PRODUCTION OF V-MONOLOGUES 150.00
3045 FLEETWOOD/JOURDAIN THEATR Total 1,068.50
3050 RECREATION OUTREACH PROGRAM
62490 DULCE CARAMEL CO.REIMBURSE LINK MARKET VENDOR 44.00
62495 ANDERSON PEST CONTROL PEST CONTROL MAINTENANCE 33.33
62511 JESSE WHITE TUMBLING TEAM ENTERTAINMENT SERVICES FOR CHILDREN'S DAY 2015 350.00
65025 OPEN KITCHENS SUMMER FOOD LUNCH PROGRAM IN THE PARK 38,268.75
65025 SAM'S CLUB DIRECT *SUPPLIES-SUMMER PROGRAM 91.72
65040 LAPORT INC JANITORIAL SUPPLIES 1,026.17
3050 RECREATION OUTREACH PROGRAM Total 39,813.97
3055 LEVY CENTER SENIOR SERVICES
56045 ILLINOIS DEPT OF REVENUE *SALES TAX JUNE 2015 32.00
62245 GUITAR WORKS PARTS FOR SOUND SYSTEM 40.00
62245 CHEMCRAFT INDUSTRIES, INC.KAIVAC REPAIR 501.74
62495 ANDERSON PEST CONTROL PEST CONTROL 44.94
62505 COMPUTER TRAINING & SUPPORT ONE ON ONE COMPUTER TRAINING 62.50
62505 RICHMOND, PHYLLIS PAYMENT 4 WEEK ALEXANDER TECHNIQUE CLASS 300.00
62511 COMCAST CABLE COMMUNICATION CHARGES 136.60
65025 L&J'S ENTERPRISES CAFE DESERT FOR SPECIAL EVENT 60.00
65025 CATHOLIC CHARITIES OF CHICAGO JUNE MEALS FOR SENIOR LUNCH PROGRAM 2,981.50
65040 LAPORT INC JANITORIAL SUPPLIES 568.39
65040 SUPERIOR INDUSTRIAL SUPPLY CLEANING SUPPLIES 32.56
568 of 534
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2015
65095 ILLINOIS PAPER COMPANY PAPER FOR LEVY CENTER OFFICE 434.20
65095 OFFICE DEPOT OFFICE SUPPLIES 273.83
65110 MOBILE MINI, INC.MONTHLY STORAGE UNIT RENTAL 111.58
65110 SAM'S CLUB DIRECT *SUPPLIES-CLASSROOM 29.96
65110 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 194.85
3055 LEVY CENTER SENIOR SERVICES Total 5,804.65
3065 BOAT RAMP-CHURCH ST
65050 STAT ANALYSIS CORPORATION REQUIRED TESTING PRIOR TO DREDGING 1,836.00
3065 BOAT RAMP-CHURCH ST Total 1,836.00
3080 BEACHES
62205 EVANSTON ROUNDTABLE LLC BEACH TOKEN AD 300.00
64015 NICOR UTILITIES 86.35
65110 COMMUSA RADIOS AND CHARGERS 1,995.00
3080 BEACHES Total 2,381.35
3095 CROWN ICE RINK
62245 JORSON & CARLSON ICE SCRAPER KNIVES CLEANED & SHARPENED 35.49
62490 EXPERIENTIAL SYSTEMS INC.JUMP HARNESS 2,943.00
62495 ANDERSON PEST CONTROL PEST CONTROL 79.00
62505 GEORGE BABICZ COACHING SPEED SKATING PROGRAM 650.00
62507 CLASSIC BOWL SUMMER CAMP FIELD TRIP - CLARK BEACH 652.00
62507 ALLTOWN BUS SERVICE INC.SUMMER CAMP FIELD TRIP - CLARK BEACH 456.00
62507 ALLTOWN BUS SERVICE INC.SUMMER CAMP FIELD TRIP - CLARK BEACH 912.00
62507 ALLTOWN BUS SERVICE INC.SUMMER CAMP FIELD TRIP - CLASSIC BOWL 912.00
62507 ALLTOWN BUS SERVICE INC.SUMMER CAMP FIELD TRIP - ECOLOGY CENTER 356.25
62507 ALLTOWN BUS SERVICE INC.SUMMER CAMP FIELD TRIP - ENCHANTED CASTLE 777.00
62507 ALLTOWN BUS SERVICE INC.SUMMER CAMP FIELD TRIP - ETHS 1,182.75
62507 ALLTOWN BUS SERVICE INC.SUMMER CAMP FIELD TRIP - GO BANANAS 498.00
62507 ALLTOWN BUS SERVICE INC.SUMMER CAMP FIELD TRIP - LINCOLN PARK ZOO 249.00
62507 ALLTOWN BUS SERVICE INC.SUMMER CAMP FIELD TRIP - PUMP IT UP 456.00
62507 ALLTOWN BUS SERVICE INC.SUMMER CAMP FIELD TRIP - PIN STRIPES 456.00
62507 ALLTOWN BUS SERVICE INC.SUMMER CAMP FIELD TRIP - ETHS 313.50
62507 ALLTOWN BUS SERVICE INC.SUMMER SCHOOL FIELD TRIP - CLARK BEACH 228.00
65025 SAM'S CLUB DIRECT *SUPPLIES-SUMMER PROGRAM 28.35
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 710.74
65070 NEXTIME, INC RENEWAL OF ANNUAL PREVENTATIVE MAINTENANCE 195.00
65070 HENRICHSEN FIRE EQUIPMENT FIRE EXTINGUISHER CERTIFICATION & MAINTENANCE 247.35
65095 ILLINOIS PAPER COMPANY OFFICE PAPER FOR XEROXING 191.00
65095 OFFICE DEPOT OFFICE SUPPLIES 150.40
65095 OFFICE DEPOT OFFICE SUPPLIES 156.22
65110 SAM'S CLUB DIRECT *SUPPLIES-FOOD 292.43
3095 CROWN ICE RINK Total 13,127.48
3105 AQUATIC CAMP
65125 RUDDER CRAFT, INC.RUDDER AND REPLACEMENT PARTS FOR SAILBOATS 2,728.00
3105 AQUATIC CAMP Total 2,728.00
3130 SPECIAL RECREATION
65110 SAM'S CLUB DIRECT *SUPPLIES-SUMMER PROGRAM 247.45
3130 SPECIAL RECREATION Total 247.45
3605 ECOLOGY CENTER
64015 NICOR UTILITIES 31.26
3605 ECOLOGY CENTER Total 31.26
3610 ECO-QUEST DAY CAMP
65020 EVANSTON IMPRINTABLES, INC.ECOLOGY CAMPS T-SHIRTS 2,670.00
65020 IDENTITY SPORTSWEAR SUMMER 2015 CAMP SHIRT PURCHASE 82.20
3610 ECO-QUEST DAY CAMP Total 2,752.20
3710 NOYES CULTURAL ARTS CENTER
62495 ANDERSON PEST CONTROL PEST CONTROL 39.14
65040 LAPORT INC JANITORIAL SUPPLIES 103.78
3710 NOYES CULTURAL ARTS CENTER Total 142.92
3720 CULTURAL ARTS PROGRAMS
62215 DINERSTEIN, MATT PHOTOGRAPHER 2015 ETHNIC ART FESTIVAL 300.00
62500 B&B PRODUCTIONS, INC STARLIGHT CONCERT SERIES JULY 7 TO JULY 28, 2015 1,200.00
62509 JANICE BROWN FACE PAINTING- ETHNIC ARTS CENTER 400.00
62509 RIVERA, GUILLERMO MEDALLION CREATOR AT ETHNIC ARTS FESTIVAL 400.00
62509 HAMLIN, REBECCA FIGURATIVE MOSAIC - FAMILY ARTS ACTIVITY 600.00
62509 HALL, CIERRA MEHDI- ETHNIC ARTS FESTIVAL 400.00
62509 ROBERT SMITH LEADING ORIGAMI IN FAMILY ACTIVITY AREA JULY 19 200.00
62509 ROBERT SMITH CHILDREN'S CRAFT TENT AT LAKESHORE ARTS FESTIVAL 200.00
62509 RIVERA, RACHEL WEAVER BASKET MAKING WORKSHOP AT ETHNIC ARTS FESTIVAL 200.00
62509 FRANCE YOLI JOSEPH EMCEE FOR 2015 EVANSTON ETHNIC ARTS FESTIVAL 200.00
669 of 534
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2015
62511 KATHERINE HUGHES PERFORMING ARTIST- LAKESHORE ARTS FESTIVAL 500.00
62511 STARLITE RADIO PERFORMING ARTIST- LAKESHORE ARTS FESTIVAL 500.00
62511 AUSTIN REED FLYGT PERFORMING ARTIST- ETHNIC ARTS FESTIVAL 500.00
62511 ANTONIO, LUCIANO PERFORMING ARTIST- LAKESHORE ARTS FESTIVAL 450.00
62511 WHITE, CHRISTOPHER PERFORMING ARTIST- LAKESHORE ARTS FESTIVAL 300.00
62511 TANTILLO, DAVID PERFORMING ARTIST- LAKESHORE ARTS FESTIVAL 300.00
62511 ERIC NODEN PERFORMING ARTIST- LAKESHORE ARTS FESTIVAL 500.00
62511 BOPOLOGY PERFORMING ARTIST- LAKESHORE ARTS FESTIVAL 800.00
62511 DONNA HERULA PERFORMING ARTIST- LAKESHORE ARTS FESTIVAL 250.00
62511 JOEL PATERSON PERFORMING ARTIST- LAKESHORE ARTS FESTIVAL 500.00
62515 SERVICE SANITATION INC PORTABLE/HANDICAP RESTROOMS 81.00
65020 IDENTITY SPORTSWEAR CAMP SHIRTS FOR ARTS & YAP CAMP 2015 978.55
65095 MIDWEST TIME RECORDER TIME CARDS FOR RECREATION DEPARTMENT 51.50
65095 OFFICE DEPOT OFFICE SUPPLIES 43.36
3720 CULTURAL ARTS PROGRAMS Total 9,854.41
100 GENERAL FUND Total 534,565.15
175 GENERAL ASSISTANCE FUND
4605 GENERAL ASSISTANCE ADMIN
62455 PITNEY BOWES LEASE PAYMENT 213.00
62455 XEROX CORPORATION COPIER LEASE FOR APRIL 2015 865.83
62455 XEROX CORPORATION COPIER LEASE FOR DEC. 2014 794.34
62455 XEROX CORPORATION COPIER LEASE FOR FEB. 2015 777.65
62455 XEROX CORPORATION COPIER LEASE FOR JAN. 2015 787.79
62455 XEROX CORPORATION COPIER LEASE FOR MARCH 2015 778.78
62455 XEROX CORPORATION COPIER LEASE FOR MAY 2015 766.47
4605 GENERAL ASSISTANCE ADMIN Total 4,983.86
175 GENERAL ASSISTANCE FUND Total 4,983.86
176 HEALTH AND HUMAN SERVICES
4651 HEALTH & HUMAN SERVICES
62890 INFANT WELFARE SOCIETY FY15 COMMUNITY PURCHASE SERVICES 18,625.00
62940 LEGAL ASSISTANCE FOUNDATION OF CHICAGO FY15 COMMUNITY PURCHASE SERVICES 3,725.00
62970 CONNECTIONS FOR THE HOMELESS FY15 COMMUNITY PURCHASE SERVICES 7,425.00
62980 NORTH SHORE SENIOR CENTER FY15 COMMUNITY PURCHASE SERVICES 10,000.00
62990 METROPOLITAN FAMILY SERVICES FY15 COMMUNITY PURCHASE SERVICES 15,825.00
63067 CHILDCARE NETWORK OF EVANSTON FY15 COMMUNITY PURCHASE SERVICES 33,437.50
63068 HOUSING OPTIONS FOR THE MENTALLY ILL FY15 COMMUNITY PURCHASE SERVICES 14,725.00
63069 JAMES B. MORAN CENTER FOR YOUTH ADVOCACY FY15 COMMUNITY PURCHASE SERVICES 10,375.00
63070 PEER SERVICES, INC.FY15 COMMUNITY PURCHASE SERVICES 24,975.00
63071 SHORE COMMUNITY SERVICES FY15 COMMUNITY PURCHASE SERVICES 9,212.50
63120 MEALS AT HOME FY15 COMMUNITY PURCHASE SERVICES 2,000.00
67030 FAMILY FOCUS FY15 COMMUNITY PURCHASE SERVICES 9,025.00
67045 Y.O.U.FY15 COMMUNITY PURCHASE SERVICES 23,163.75
67090 CHILD CARE CENTER OF EVANSTON FY15 COMMUNITY PURCHASE SERVICES 5,500.00
67146 NORTHWEST CENTER AGAINST SEXUAL ASSAULT FY15 COMMUNITY PURCHASE SERVICES 3,750.00
4651 HEALTH & HUMAN SERVICES Total 191,763.75
176 HEALTH AND HUMAN SERVICES Total 191,763.75
195 NEIGHBORHOOD STABILIZATION FUND
5005 NSP-GENERAL ADMINISTRATION
62509 COMMUNITY CENTRAL, LLC SOFTWARE MAINTENANCE 1,200.00
5005 NSP-GENERAL ADMINISTRATION Total 1,200.00
195 NEIGHBORHOOD STABILIZATION FUND Total 1,200.00
200 MOTOR FUEL TAX FUND
5100 MOTOR FUEL TAX - ADMINISTRATION
415855 65515 A LAMP CONCRETE CONTRACTORS, INC.2015 MFT STREET RESURFACING BID 15-14 640,327.11
5100 MOTOR FUEL TAX - ADMINISTRATION Total 640,327.11
200 MOTOR FUEL TAX FUND Total 640,327.11
205 EMERGENCY TELEPHONE (E911) FUND
5150 EMERGENCY TELEPHONE SYSTM
56160 SIEMENS INDUSTRY, INC.BAS SERVICE AGREEMENT 10,000.00
62509 IRON MOUNTAIN OSDP OFF-SITE DATA PROTECTION MONTHLY EXPENSES 338.51
64505 AT & T COMMUNICATION CHARGES 5,482.02
64505 AT & T UTILITIES 477.57
770 of 534
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2015
64540 VERIZON WIRELESS UTILITIES 3,154.85
65620 CONCEPT SEATING 911 CHAIR 1,495.00
5150 EMERGENCY TELEPHONE SYSTM Total 20,947.95
205 EMERGENCY TELEPHONE (E911) FUND Total 20,947.95
225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
62659 NOW WE'RE COOKIN'*GRANT AGREEMENT 9,600.00
65522 STEVEN PAPAGEORGE SALON FACADE IMPROVEMENT PROGRAM 1,675.00
65522 C & W MARKET AND ICE CREAM PARLOR GIBBS/MORRISON CULTURAL CENTER OPENING 232.76
5300 ECON. DEVELOPMENT FUND Total 11,507.76
225 ECONOMIC DEVELOPMENT FUND Total 11,507.76
330 HOWARD-RIDGE TIF FUND
5860 HOWARD RIDGE TIF
56010 NICOR *UTILITIES 966.20
64015 NICOR UTILITIES 215.80
5860 HOWARD RIDGE TIF Total 1,182.00
330 HOWARD-RIDGE TIF FUND Total 1,182.00
415 CAPITAL IMPROVEMENTS FUND
4150 CAPITAL PROJECTS
65515 DELL COMPUTER CORP.300 VIRTUAL DESKTOPS 299,503.14
4150 CAPITAL PROJECTS Total 299,503.14
4150 CAPITAL PROJECTS
416127 62145 SMITHGROUPJJR, INC.RFP 14-37, CHURCH STREET BOAT RAMP 4,646.46
416456 65502 CLAUSS BROTHERS, INC.LAGOON - ADDITIONAL SCREENING 1,962.00
416456 65502 CLAUSS BROTHERS, INC.LAGOON - THERMAL PUMP PROTECTION 2,905.00
415860 65515 DANIEL CREANEY COMPANY FY2015 ALLEY PROGRAM TOPOGRAPHIC SURVEY 4,795.00
415424 65515 KETTELKAMP & KETTELKAMP LANDSCAPE ARCTH.CONSULTING-CLARK ST BEACH BIRD HABITAT PROJECT 6,641.00
415855 65515 A LAMP CONCRETE CONTRACTORS, INC.2015 CIP 1 WATER MAIN & STREET RESURFACING 281,105.55
415189 65515 A LAMP CONCRETE CONTRACTORS, INC.A LAMP CIVIC CENTER SUSTAINABLE PARKING LOT 190,355.56
415857 65515 A LAMP CONCRETE CONTRACTORS, INC.A LAMP-CIP 3 83,258.69
415857 65515 A LAMP CONCRETE CONTRACTORS, INC.SHERMAN AVE STREETSCAPE 15,066.98
4150 CAPITAL PROJECTS Total 590,736.24
415 CAPITAL IMPROVEMENTS FUND Total 890,239.38
505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
53510 COOK COUNTY COLLECTOR *PARKING TAXES 110.16
64540 NEXTEL *COMMUNICATION CHARGES 166.91
415189 65515 A LAMP CONCRETE CONTRACTORS, INC.A LAMP CIVIC CENTER SUSTAINABLE PARKING LOT 190,355.56
7005 PARKING SYSTEM MGT Total 190,632.63
7015 PARKING LOTS & METERS
62375 706 MAIN STREET LLC LOT 15 (700 MAIN) RENT 2,786.25
62375 GTC MAIN STREET, INC.PARKING LEASE LOT 15 6,056.93
64005 COMED UTILITIES 330.96
65070 DUNCAN PARKING TECHNOLOGIES, INC.MONTHLY AUTOTRAX FEE - 1736 METERS @ 7.25 EACH 12,586.00
65070 TOTAL PARKING SOLUTIONS, INC.EQUIPMENT MAINTENANCE, REPAIR,608.00
7015 PARKING LOTS & METERS Total 22,368.14
7025 CHURCH STREET GARAGE
53500 COOK COUNTY COLLECTOR *PARKING TAXES 1,804.36
64505 CALL ONE COMMUNICATION CHARGES 1,073.43
7025 CHURCH STREET GARAGE Total 2,877.79
7036 SHERMAN GARAGE
53500 COOK COUNTY COLLECTOR *PARKING TAXES 2,309.56
62660 INVEN TRUST PROPERTIES CORP.SHERMAN PLAZA MAINTENANCE - JULY 2015 7,016.41
62660 INVEN TRUST PROPERTIES CORP.SHERMAN PLAZA MAINTENANCE - JUNE 2015 7,016.41
64505 AT & T COMMUNICATION CHARGES 193.41
64505 CALL ONE COMMUNICATION CHARGES 1,848.70
65050 HUB PARKING TECHNOLOGY USA, INC.THERMAL PAPER - PARCS EQUIPMENT 284.00
7036 SHERMAN GARAGE Total 18,668.49
871 of 534
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2015
7037 MAPLE GARAGE
53500 COOK COUNTY COLLECTOR *PARKING TAXES 1,618.78
53510 COOK COUNTY COLLECTOR *PARKING TAXES 459.00
62509 LIONHEART ENGINEERING P.C.EQUIPMENT MAINTENANCE, REPAIR,770.00
64015 NICOR UTILITIES 86.36
64505 CALL ONE COMMUNICATION CHARGES 1,301.32
68205 CHARGEPOINT ELECTRIC VEHICLE CHARGING STATION 510.00
7037 MAPLE GARAGE Total 4,745.46
505 PARKING SYSTEM FUND Total 239,292.51
510 WATER FUND
7100 WATER GENERAL SUPPORT
56140 ILLINOIS DEPT OF REVENUE *SALES TAX JUNE 2015 678.00
56145 INSITUFORM TECHNOLOGIES REFUND: FIRE HYDRANT DEPOSIT 1,300.00
56145 KENNY CONSTRUCTION CO.REFUND: FIRE HYDRANT DEPOSIT 1,300.00
56145 HOERR CONSTRUCTION, INC.REFUND: FIRE HYDRANT DEPOSIT 1,300.00
64505 BYTRONICS, INC., BASIN TECH CENTRE MONTHLY SUPPORT OF DIGTRACK TICKETS 161.80
7100 WATER GENERAL SUPPORT Total 4,739.80
7105 PUMPING
64505 CALL ONE COMMUNICATION CHARGES 182.66
7105 PUMPING Total 182.66
7125 OTHER OPERATIONS
62315 INFOSEND, INC.ANNUAL COST OF WATER BILLING (2ND YR OF CONTRACT)238.86
62455 INFOSEND, INC.UTILITY BILL PRINTING & MAIL SVS (2ND YR OF CONTRACT)4,131.75
7125 OTHER OPERATIONS Total 4,370.61
7130 WATER CAPITAL OUTLAY
65702 XYLEM DEWATERING SOLUTIONS - GODWIN PUMPS GAS POWERED DEWATERING PUMPS 3,360.00
7130 WATER CAPITAL OUTLAY Total 3,360.00
510 WATER FUND Total 12,653.07
513 WATER DEPR IMPRV & EXTENSION FUND
7330 WATER FUND DEP, IMP, EXT
733092 62145 TANK INDUSTRY CONSULTANTS ENGINEERING SERVICES-STANDPIPE PAINTING (RFP 13-61)3,617.63
733092 65515 AMERICAN SUNCRAFT CO., INC.REPAIR & REPAINTING- NORTH & SOUTH STANDPIPES 332,840.70
733074 65515 LAKE ERIE DIVING, INC.48" INTAKE IMPROVEMENT PROJECT 14-04 250,000.00
733108 65515 THE GARLAND COMPANY, INC.2014 ROOF IMPR PROJECT 7,093.09
7330 WATER FUND DEP, IMP, EXT Total 593,551.42
513 WATER DEPR IMPRV & EXTENSION FUND Total 593,551.42
515 SEWER FUND
7400 SEWER MAINTENANCE
62315 INFOSEND, INC.ANNUAL COST OF WATER BILLING (2ND YR OF CONTRACT)5,515.41
7400 SEWER MAINTENANCE Total 5,515.41
7410 SEWER OTHER OPERATIONS
62421 ILLINOIS ENVIRONMENTAL PROTECTION AGENCY ANNUAL NPDES PERMIT FEES 21,000.00
7410 SEWER OTHER OPERATIONS Total 21,000.00
7415 CAPITAL OUTLAY
65625 STANDARD EQUIPMENT COMPANY ENVIROSIGHT JETCAN SURVEY CAMERA UNIT 11,249.00
7415 CAPITAL OUTLAY Total 11,249.00
7420 SEWER IMPROVEMENTS
742515 65515 INSITUFORM TECHNOLOGIES SEWER REHABILITATION - CLEVELAND STREET 34,025.85
7420 SEWER IMPROVEMENTS Total 34,025.85
515 SEWER FUND Total 71,790.26
520 SOLID WASTE FUND
7685 REFUSE COLLECT & DISPOSAL
56155 ILLINOIS DEPT OF REVENUE *SALES TAX JUNE 2015 546.00
7685 REFUSE COLLECT & DISPOSAL Total 546.00
7690 RESIDENTIAL RECYCLING COL
62415 GROOT RECYCLING & WASTE SERVICES RESIDENTIAL YARD WASTE FY2015 76,630.00
7690 RESIDENTIAL RECYCLING COL Total 76,630.00
972 of 534
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2015
7695 YARD WASTE COLLECTION
62415 GROOT RECYCLING & WASTE SERVICES FY2015 RESIDENTIAL REFUSE COLLECTION 143,624.00
7695 YARD WASTE COLLECTION Total 143,624.00
520 SOLID WASTE FUND Total 220,800.00
600 FLEET SERVICES FUND
7705 GENERAL SUPPORT
62340 ALLDATA ANNUAL SUBSCRIPTION RENEWAL 1,500.00
62360 NAFA FLEET MANAGEMENT ASSOCIATION ANNUAL NAFA MEMBERSHIP 489.00
64505 CALL ONE COMMUNICATION CHARGES 501.92
7705 GENERAL SUPPORT Total 2,490.92
7710 MAJOR MAINTENANCE
62240 METRO TANK AND PUMP COMPANY MANHOLE COVER 625.00
62355 CINTAS #22 WEEKLY UNIFORM SERVICE 469.38
62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 408.02
65035 CITY WELDING SALES & SERVICE INC.WELDING GASES 125.28
65060 CUMBERLAND SERVICENTER #704 & 714 WINDOWS 409.20
65060 CUMBERLAND SERVICENTER CAB LIFT HANDLE GRIP 131.12
65060 CUMMINS N POWER, LLC.FLUID LEVEL SENSOR 164.35
65060 DOUGLAS TRUCK PARTS OIL W/DYE 22.65
65060 DOUGLAS TRUCK PARTS PINTLE MOUNT 246.00
65060 GROVER WELDING COMPANY CUT AND WELD 162.90
65060 HAVEY COMMUNICATIONS INC.EFD #348 UP-FIT 6,106.00
65060 HAVEY COMMUNICATIONS INC.FIRE #330 UPLIFT 3,473.00
65060 HAVEY COMMUNICATIONS INC.LIGHTING #56 160.90
65060 HAVEY COMMUNICATIONS INC.REMOVAL OLD WIRING #350 250.00
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO #685 BATTERY 71.36
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 2 NEW BATTERIES 612.54
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 3 NEW BATTERIES 534.00
65060 KUSSMAUL ELECTRONICS CO.REMOTE WITH DISPLAY 886.87
65060 LEACH ENTERPRISES, INC.12 HEAD LIGHTS 116.16
65060 LEACH ENTERPRISES, INC.4 BRAKE CHAMBERS 301.36
65060 LEACH ENTERPRISES, INC.ENGAGER KIT W/LED 114.63
65060 LEACH ENTERPRISES, INC.FLEX TUBING 87.02
65060 NORTH SHORE TOWING #137 TOW TO NAPLETONS 95.00
65060 NORTH SHORE TOWING #503 TOW TO GMF 125.00
65060 NORTH SHORE TOWING #634 TOW TO GMF 145.00
65060 NORTH SHORE TOWING #67 TIRE CHANGE 75.00
65060 NORTHWEST TRUCKS INC MOTOR-BLOWER #719 190.93
65060 STANDARD EQUIPMENT COMPANY 12 VOLT COIL 154.88
65060 STANDARD EQUIPMENT COMPANY HARDWARE 79.44
65060 STANDARD EQUIPMENT COMPANY ROLL PIN 0.42
65060 STANDARD EQUIPMENT COMPANY STREET SWEEPER DIRT SHOES 1,027.48
65060 STANDARD EQUIPMENT COMPANY STREET SWEEPER WINDOW 598.64
65060 STANDARD EQUIPMENT COMPANY VACTOR REPAIRS TRUCK #956 2,284.66
65060 WESTMONT AUTO PARTS PCM MODULE #137 456.75
65060 UNITED PARCEL SERVICE SHIPPING 31.97
65060 VERMEER MIDWEST FEEDSTOP BAR #567 402.80
65060 VERMEER MIDWEST FUEL ELEMENT 101.52
65060 WHOLESALE DIRECT INC 600 SERIES LIGHTS 62.91
65060 WHOLESALE DIRECT INC LIGHT BAR 415.44
65060 WEST SIDE EXCHANGE #681 HARDWARE PINS 365.82
65060 WEST SIDE EXCHANGE FILTERS & FAN BELTS 536.59
65060 WEST SIDE EXCHANGE TRANS OIL FILTERS 84.35
65060 BALTIC MARINE SERVICES, INC.#429 REPAIR SPARK PLUGS 339.80
65060 BALTIC MARINE SERVICES, INC.#433 BOAT REPAIRS 1,154.50
65060 BALTIC MARINE SERVICES, INC.#436 BOAT REPAIRS 2,791.91
65060 TEREX UTILITIES, INC.ANNUAL INSPECTION AND REPAIRS TO TRUCK #575 2,530.02
65060 GLOBAL EMERGENCY PRODUCTS, INC.ANNUAL PUMP TEST #324 3,710.35
65060 GLOBAL EMERGENCY PRODUCTS, INC.CAP RADIATOR 76.11
65060 GLOBAL EMERGENCY PRODUCTS, INC.CLEEN PUMP OPERATION #323 340.00
65060 GLOBAL EMERGENCY PRODUCTS, INC.HOSE COOLANT 285.20
65060 GLOBAL EMERGENCY PRODUCTS, INC.RETURN -PNEUMATIC SHIFT -1,476.15
65060 NAPLETON'S NORTHWESTERN - CHRYSLER #137 ENGINE PCM REPLACE 204.00
65060 SPEX HAND WASH 14 CAR WASHES 153.50
65060 SPEX HAND WASH 15 CAR WASHES 504.00
65060 BILL'S AUTO & TRUCK REPAIR #451 HEAD LIGHT REPAIRS 1,569.64
65060 BILL'S AUTO & TRUCK REPAIR ENTRY DOOR MOTOR 611.52
65060 BILL'S AUTO & TRUCK REPAIR WINDOW CATCH ON BUS 76.74
65060 REINDERS, INC.REPAIRS TO TORO MOWER #533 3,072.86
65060 CARQUEST EVANSTON #620 BEARING 33.59
65060 CARQUEST EVANSTON 3 BRAKE FLUID QUART 72.72
65060 CARQUEST EVANSTON AIR FILTER #955 13.68
65060 CARQUEST EVANSTON BULBS 41.96
1073 of 534
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2015
65060 CARQUEST EVANSTON CRANK POS SENSOR #137 44.49
65060 CARQUEST EVANSTON FUSEABLE LINK 11.48
65060 CARQUEST EVANSTON IGNITION COIL #137 30.61
65060 CARQUEST EVANSTON MULTI-CONDUCTOR CBL 63.00
65060 CARQUEST EVANSTON PICK-UP COIL #137 47.16
65060 CARQUEST EVANSTON RADIATOR CAP #109 3.26
65060 CARQUEST EVANSTON SWAY BAR LINK 81.10
65060 GOLF MILL FORD AXLE O RINGS #620 9.42
65060 GOLF MILL FORD AXLE SEAL #620 92.04
65060 GOLF MILL FORD FORD CHIP KEYS 419.20
65060 GOLF MILL FORD LIGHT MODULE 348.52
65060 GOLF MILL FORD LIGHT MODULE #14 386.27
65060 GOLF MILL FORD LIGHTS #634 96.00
65060 GOLF MILL FORD SEAT BELT BUCKLE 161.60
65060 GOLF MILL FORD SUSPENSION COMPRESSOR #16 591.38
65060 SUBURBAN ACCENTS, INC.CITY OF EVANSTON LOGOS 130.00
65060 SUBURBAN ACCENTS, INC.FIRE DEPT LOGOS 166.90
65060 ORLANDO AUTO TOP ARMREST CAP COVERS FOR NEW EXPLORERS 1,800.00
65060 ORLANDO AUTO TOP REPAIR WINDSHIELD 100.00
65060 CHICAGO PARTS & SOUND, LLC ALTERNATORS #602 477.62
65060 CHICAGO PARTS & SOUND, LLC BRAKE JOB #620 744.04
65060 CHICAGO PARTS & SOUND, LLC BRAKE ROTORS 640.86
65060 CHICAGO PARTS & SOUND, LLC FILTER ASY- OIL 46.92
65060 CHICAGO PARTS & SOUND, LLC SWAY BAR LINK 28.29
65060 CHICAGO PARTS & SOUND, LLC WINDOW REGULATOR #56 131.91
65060 ADVANCED PROCLEAN INC.POWER WASH 922.55
65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTER 392.77
65060 APC STORES, INC., DBA BUMPER TO BUMPER BACK UP LAMP 26.92
65060 APC STORES, INC., DBA BUMPER TO BUMPER FITTINGS 77.34
65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL CAP 21.18
65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL FILTER 149.22
65060 APC STORES, INC., DBA BUMPER TO BUMPER FUSIBLE LINK WIRE 6.39
65060 APC STORES, INC., DBA BUMPER TO BUMPER HITCH COMB RECEIVER 181.18
65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULIC FITTINGS 33.85
65060 APC STORES, INC., DBA BUMPER TO BUMPER LED MARK CLEARAN 30.30
65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTER 6.90
65060 APC STORES, INC., DBA BUMPER TO BUMPER PRO. GREASE GUN 70.98
65060 APC STORES, INC., DBA BUMPER TO BUMPER RETURN: MASTER CYLINDER -24.00
65060 APC STORES, INC., DBA BUMPER TO BUMPER RETURN-PROF. GREASE GUN -21.99
65060 THE CHEVROLET EXCHANGE #44 BRAKE PAD 6.87
65060 THE CHEVROLET EXCHANGE #45 CONTROL VALVE REPLACED 307.24
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #314 COOLING SYSTEM REPAIRS 1,153.05
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #717 FLASH ECM 396.00
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #720 HOSES 104.22
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC ECM FOR TRUCK 717 1,515.70
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC RETURN -REMAN CA-CORE -611.25
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC RETURN: COMPRESS-CORE -504.07
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC RETURN: GEAR-CORE -498.75
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC RETURN: HOSE -32.07
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC RETURN-CUSHION -270.66
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC RETURN-FILTER -20.22
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC RETURN-KT FILTER -296.10
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC SPRING 269.42
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC STARTER #314 434.23
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC SWITCH 235.63
65060 MILLER HYDRAULIC SERVICE, INC.#736 PUMP OVERHAUL 604.52
65060 MILLER HYDRAULIC SERVICE, INC.HYDRAULIC CYLINDER REPAIR 767.03
65065 WENTWORTH TIRE SERVICE #590 NEW TIRE 452.60
65065 WENTWORTH TIRE SERVICE 1 NEW TIRE 304.07
65065 WENTWORTH TIRE SERVICE 10 NEW TIRES 1,183.68
65065 WENTWORTH TIRE SERVICE 2 NEW TIRES 1,240.09
65065 WENTWORTH TIRE SERVICE NEW TIRE 817.39
65065 WENTWORTH TIRE SERVICE TIRE DISPOSAL 12.00
65065 WENTWORTH TIRE SERVICE TIRE REPAIR 518.00
65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 133.06
7710 MAJOR MAINTENANCE Total 55,565.63
600 FLEET SERVICES FUND Total 58,056.55
601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS
65550 CURRIE MOTORS 2 NEW POLICE #1, #19 55,402.00
65550 CURRIE MOTORS 4 NEW POLICE VEHICLES #25,#40,#46,#53 109,019.00
65550 CURRIE MOTORS NEW FIRE VEHICLE #350 27,205.00
65550 CURRIE MOTORS NEW POLICE VEHICLE #82 27,260.00
65550 CURRIE MOTORS NEW POLICE VEHICLE #83 27,260.00
1174 of 534
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2015
65550 CURRIE MOTORS REPLACEMENT CAR #85 27,260.00
65550 CURRIE MOTORS REPLACEMENT VEHICLE #432 (425)24,485.00
65550 FOSTER COACH SALES, INC.*REPLACEMENT EMT UNIT #317 FOR EFD 261,477.00
65550 R.N.O.W., INC.SNOW PLOW ON TRUCK #704 13,035.00
7780 VEHICLE REPLACEMENTS Total 572,403.00
601 EQUIPMENT REPLACEMENT FUND Total 572,403.00
605 INSURANCE FUND
7801 EMPLOYEE BENEFITS
57230 CHERYL CHUKWU REFUND-OVERPAYMENT OF HEALTH PREMIUM 1,591.73
66040 VARIDESK, LLC 20 SIT/STAND DESKS AND SHIPPING 7,410.00
66054 SENIORS CHOICE SENIOR CHOICE INSURANCE MONTHLY INVOICE 2,255.43
7801 EMPLOYEE BENEFITS Total 11,257.16
605 INSURANCE FUND Total 11,257.16
700 FIRE PENSION FUND
8000 FIREFIGHTERS' PENSION
61755 BURKE, BURNS & PINELLI, LTD.*LEGAL FEES 549.50
8000 FIREFIGHTERS' PENSION Total 549.50
700 FIRE PENSION FUND Total 549.50
Grand Total 4,077,070.43
1275 of 534
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2015
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
INSURANCE
VARIOUS VARIOUS WORKERS COMP 45,900.22
VARIOUS VARIOUS WORKERS COMP 473.67
VARIOUS VARIOUS CASUALTY LOSS 2,273.49
48,647.38
48,647.38
Grand Total 4,125,717.81
PREPARED BY DATE
APPROVED BY DATE
1376 of 534
For City Council meeting of July 27, 2015 Item A3.1
Business of the City by Motion: Salt Purchase Contract Extension
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Jim Maiworm, Assistant Director of Public Works, O & M
Subject: Rock Salt Purchase Contract Extension
Date: July 8, 2015
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a one-year
contract extension for the purchase of up to 7,500 tons of rock salt from Morton Salt
(123 N. Wacker Drive, Chicago, IL) at a cost of $69.71 per ton for a winter season total
of $522,825.
Funding Source:
Funding for this purchase will be from the General Fund Snow and Ice Control Account
100.26.2680.65015.
Summary:
In April 2011, staff solicited bids for the purchase of rock salt. The proposed contract
was for a one-year period, with the right to negotiate to extend the contract for up to
four, one-year periods. This is the fourth of the four possible extensions. Morton Salt
was the successful bidder in 2011. The bid price for 2014/15 was $84.50. This year’s
price represents a $14.79 decrease per ton.
For the 2015/2016 season, salt is expected to be in good supply. Although last season
was another above average annual snowfall, salt supplies were stable and the vendor
was able to rebuild supplies used in the previous winters.
The bid specification includes a flexible quantity requirement that allows the City to
either increase or decrease by 30% the quantity of salt purchased. A flexible quantity
clause for rock salt is a best industry practice that ensures municipalities can purchase
what they need based on the winter season’s weather conditions. This clause requires
the City to purchase up to 70% of our order (5,250 tons) and gives the City the right to
purchase up to 120% of our order (up to 9,000 tons). Last year the City purchased
6,000 tons of salt. The City currently has 1,600 tons of salt left from last year.
Memorandum
77 of 534
Staff therefore recommends approval of the contract extension to Morton Salt, Inc. for
one year for the 2015/2016 winter season.
Page 2 of 2
78 of 534
For City Council meeting of July 27, 2015 Item A3.2
Business of the City by Motion: Panasonic Laptops for Police & Fire Vehicles
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Deputy City Manager/Acting Administrative Services Director
Jose Calderon, Information Technology Division Manager
Subject: Purchase of Panasonic Hardware from CDS Office Technologies
Date: July 9, 2015
Recommended Action:
Staff recommends City Council approve the purchase of Panasonic laptop hardware
from CDS Office Technologies, located at 1271 Hamilton Parkway, Itasca, Illinois
60143, in the amount of $323,151. This equipment will replace Panasonic hardware in
Evanston Police and Evanston Fire vehicles that has reached end of serviceable life
from the manufacturer. CDS Office Technologies holds the State of Illinois Master
Contract on all Panasonic Toughbooks, #CMS5848520.
Funding Source:
Funding is provided through FY2015 Capital Improvement Fund Project Account
4150.415454. Though the project was initially budgeted at $250,000, the entire FY2015
Capital Improvement Fund is anticipated to be well under budget due to deferral of other
projects, therefore the entire cost will be able to be funded from the Capital
Improvement Fund. Deferred CIP projects will be discussed in August with the City
Council.
Summary:
In 2008 the City of Evanston solicited and awarded Bid 09-55 to CDS Office
Technologies in the amount of $216,017 for 53 Panasonic CF-30 Toughbooks. These
devices are installed in Police and Fire Department vehicles and enable communication
between field staff and Computer Aided Dispatch (CAD).
Modern software demands hardware with significantly greater processing power than
what the current fleet of Pansonic Toughbooks can provide. IT staff have exhausted all
software/hardware upgrade opportunities on these devices, but performance will not be
adequate to run the next version of CAD software, which we anticipate implementing in
2016.
Memorandum
79 of 534
Panasonic equipment was selected because of their proven track record of performance
with the Police and Fire Departments. Panasonic is an industry leading reliable mobile
computer manufacturer.
The proposed purchase will provide a stable hardware platform that will enable EPD &
EFD to upgrade to the next generation of CAD which offers enhanced features and
functionality. Additionally, Panasonic provides the IT Division staff with direct
manufacturer support.
The purchase includes the following components and their costs:
Items
Unit
Price Cost
(46) Panasonic Toughbook CF-54 Semi Rugged – EPD $3,325 $152,950
(46) CF-54 Extended Warranty – 2 Years (4th/5th year) $315 $14,490
(45) CF-54 Docking Station and screen support – EPD $781 $35,145
(43) Antenna Connection – EPD $100 $4,300
(5) Panasonic G1 Tablet & keyboard $3,384 $16,920
(5) G1 Tablet Extended Warranty - 2 Years (4th/5th year) $275 $1,375
(17) Panasonic Toughbook CF-19 Fully Rugged – Fire $4,579 $77,843
(17) Extended Warranty – 2 Years (4th/5th year) – Fire $315 $5,355
(17) CF-19 Docking Station – Fire $769 $13,073
(17) Antenna Connection – Fire $100 $1,700
Total Cost $323,151
Alternatives:
Continue to leverage third-party support for failed components on existing laptop
devices. Existing hardware will be unable to run the next generation of CAD software.
-------------------------------------------------------------------------------------
Attachment:
CDS Office Technologies Quote
80 of 534
CDS Office Technologies
612 South Dirksen Parkway
Springfield, Illinois 62703
United States
(P) 630-417-2572
Date
Jul 08, 2015 04:50 PM CDT
Quotation (Open)
Doc #
446646 - rev 1 of 1
Description
CF-54C5508CM
SalesRep
Ketchum, Mike
(P) 630-417-2572
Customer Contact
Calderon, Jose
(P) 847-866-2921
jcalderon@cityofevanston.org
Customer
CITY OF EVANSTON (17128)
Calderon, Jose
2100 RIDGE AVE
EVANSTON, IL 60201
United States
(P) 847-866-2935
Bill To
City of Evanston
Calderon, Jose
2100 Ridge Ave.
Evanston, IL 60201
United States
(P) 847-866-2921
Ship To
City of Evanston
Calderon, Jose
2100 Ridge Ave.
Evanston, IL 60201
United States
(P) 847-866-2921
Customer PO:Terms:
Net 30
Ship Via:
UPS Ground
Special Instructions:Carrier Account #:
# Description Part #Qty Unit Price Total
State of IL Master Contract #CMS5848520
Panasonic Toughbook CF-54 - Semi-Rugged
1
Panasonic Toughbook 54
Gloved Multi Touch (1000 nit), Windows 7 Professional (with Win 8.1 Pro COA), Intel Core i5-5300U
2.30GHz, 14.0" FHD LCD, 256GB Solid State Drive, 8GB (4+4), WiFi, Bluetooth, 4G LTE Multi
Carrier, GPS Receiver, Dual Pass (Upper WWAN / Lower GPS)
CF-
54C5508CM
46 $3,325.00 $152,950.00
Note: Contactless Smartcard/NFC Reader, Webcam, TPM 1.2, Backlit Emissive Keyboard, Toughbook Preferred
Extended Warranty
2
Panasonic Extended Warranty
Extended service agreement - parts and labor - 2 years ( 4th/5th year ) - for Toughbook 54
CF-
SVCLTEXT2Y
46 $315.00 $14,490.00
Vehicle Mounting
3
Havis - CF-54 Docking Station
Toughbook Certified Docking Station for Panasonic Toughbook CF-54 Laptop with Power Supply and
Dual High Gain Antenna
DS-PAN-422-
2
45 $736.00 $33,120.00
4
Havis
Docking station Screen Support
DS-DA-417 45 $45.00 $2,025.00
External Antenna
5
Antennas Plus Cell/LTE/GPS Antenna
Black - TNC Connectors - Threaded bolt mount
AP-CG-Q-S11-
BL
43 $100.00 $4,300.00
Subtotal:$206,885.00
Total:$206,885.00
CDS Office Technologies disclaims any responsibility for product information and products described on this site. Some product information may be
confusing without
additional explanation. All product information, including prices, features, and availability, is subject to change without notice. Applicable taxes &
shipping may be added to
the final order. CREDIT CARD ORDERS WILL BE CHARGED A 2.75% CONVENIENCE FEE FOR PROCESSING THE ORDER. All returns must be81 of 534
accompanied by original invoice
and authorized RMA number within 30 days of invoice date and are subject to a 15% restocking fee. Due to manufacturers restrictions, Panasonic
items are not eligible for
return. Late fees may apply to payments past 30 days from invoice date. Please contact your sales representative if you have any questions.
82 of 534
CDS Office Technologies
1271 HAMILTON PARKWAY
Itasca, Illinois 60143
United States
(P) 630-677-1315
(F) 630-305-9876
Date
Jul 08, 2015 04:56 PM CDT
Quotation (Open)
Doc #
446647 - rev 1 of 1
Description
CF-19ZA525CM
SalesRep
Gottlieb, Mark
(P) 630-677-1315
(F) 630-305-9876
Customer Contact
Bartz, Brian
BBartz@cityofevanston.org
Customer
CITY OF EVANSTON (17128)
Bartz, Brian
2100 RIDGE AVE
EVANSTON, IL 60201
United States
(P) 847-866-2935
Bill To
Evanston Police Department
Accounts, Payable
1454 Elmwood Ave.
Evanston, IL 60201
United States
(P) 847-859-7815
Ship To
Evanston Police Department
Bartz, Brian
1454 Elmwood Ave.
Evanston, IL 60201
United States
(P) 847-859-7815
Customer PO:Terms:
Net 30
Ship Via:
UPS Ground
Special Instructions:Carrier Account #:
# Description Part #Qty Unit Price Total
State of IL Master Contract #CMS5848520
Panasonic Toughbook CF-19 - Fully Rugged
1
Panasonic Toughbook 19
Win7 (Win8.1 Pro COA), Intel Core i5-3610ME 2.7GHz, vPro, 10.1" XGA 5-pt Multi Touch+Digitizer,
8GB(4+4), 128GB SSD, Intel WiFi a/b/g/n, TPM, Bluetooth, Dual Pass (Upper:WWAN/Lower:GPS),
Insertable Smartcard, 4G LTE Multi Carrier (MC7355), GPS,
CF-
19ZA525CM
17 $4,579.00 $77,843.00
Note: Emissive Backlit Keyboard, No DVD Drive, Toughbook Preferred
Extended Warranty
2
Panasonic Extended Warranty
Extended service agreement - parts and labor - 2 years ( 4th/5th year ) - for Toughbook 19
CF-
SVCLTEXT2Y
17 $315.00 $5,355.00
Vehicle Mounting
3
Havis - CF-19 Docking Station
Toughbook Certified Docking Station for Panasonic Toughbook CF-19 Laptop with Power Supply and
Dual High Gain Antenna
DS-PAN-222-
2
17 $769.00 $13,073.00
External Antenna
4
Antennas Plus Cell/LTE/GPS Antenna
Black - TNC Connectors - Threaded bolt mount
AP-CG-Q-S11-
BL
17 $100.00 $1,700.00
Subtotal:$97,971.00
Tax (0.000%):$0.00
Shipping:$0.00
Total:$97,971.00
CDS Office Technologies disclaims any responsibility for product information and products described on this site. Some product information may be
confusing without
additional explanation. All product information, including prices, features, and availability, is subject to change without notice. Applicable taxes &
shipping may be added to
the final order. CREDIT CARD ORDERS WILL BE CHARGED A 2.75% CONVENIENCE FEE FOR PROCESSING THE ORDER. All returns must be83 of 534
accompanied by original invoice
and authorized RMA number within 30 days of invoice date and are subject to a 15% restocking fee. Due to manufacturers restrictions, Panasonic
items are not eligible for
return. Late fees may apply to payments past 30 days from invoice date. Please contact your sales representative if you have any questions.
84 of 534
CDS Office Technologies
612 South Dirksen Parkway
Springfield, Illinois 62703
United States
(P) 630-417-2572
Date
Jul 16, 2015 02:19 PM CDT
Quotation (Open)
Doc #
446745 - rev 1 of 1
Description
Panasonic Toughpad G1
SalesRep
Ketchum, Mike
(P) 630-417-2572
Customer Contact
Calderon, Jose
(P) 847-866-2921
jcalderon@cityofevanston.org
Customer
CITY OF EVANSTON (17128)
Calderon, Jose
2100 RIDGE AVE
EVANSTON, IL 60201
United States
(P) 847-866-2935
Bill To
City of Evanston
Calderon, Jose
2100 Ridge Ave.
Evanston, IL 60201
United States
(P) 847-866-2921
Ship To
City of Evanston
Calderon, Jose
2100 Ridge Ave.
Evanston, IL 60201
United States
(P) 847-866-2921
Ship Via:
UPS Ground
Special Instructions:Carrier Account #:
# Description Part #Qty Unit Price Total
Panasonic Toughpad
1
Panasonic Toughpad FZ-G1
Win7 (Win8.1 Pro COA), vPro, Intel Core i5-4310U 2.00GHz, 10.1" WUXGA 10-pt Gloved Multi
Touch+Digitizer, 128GB SSD, 8GB, Intel WiFi a/b/g/n/ac, TPM, Bluetooth, Dual Pass
(Upper:WWAN/Lower:GPS), Insertable Smartcard , 4G LTE Multi Carrier (MC7355), GPS
FZ-
G1F13JFCM
5 $2,985.00 $14,925.00
Note: Webcam, 8MP Cam, Rotating Hand Strap, Tall Corner Guards, No Drive, Toughbook Preferred
2
Panasonic Extended Warranty
Extended service agreement - parts and labor - 2 years ( 4th/5th year ) - for Toughpad FZ-G1
FZ-
SVCTPEXT2Y
5 $275.00 $1,375.00
Accessories
3
iKey IK-PAN-FZG1NBC1
Attachable Keyboard - dock - magnesium - for Toughpad FZ-G1
IK-PAN-
FZG1NBC1
5 $399.00 $1,995.00
Note: 1 year warranty. 5 year available for additional $100.
Subtotal:$18,295.00
Total:$18,295.00
CDS Office Technologies disclaims any responsibility for product information and products described on this site. Some product information may be
confusing without
additional explanation. All product information, including prices, features, and availability, is subject to change without notice. Applicable taxes &
shipping may be added to
the final order. CREDIT CARD ORDERS WILL BE CHARGED A 2.75% CONVENIENCE FEE FOR PROCESSING THE ORDER. All returns must be
accompanied by original invoice
and authorized RMA number within 30 days of invoice date and are subject to a 15% restocking fee. Due to manufacturers restrictions, Panasonic
items are not eligible for
return. Late fees may apply to payments past 30 days from invoice date. Please contact your sales representative if you have any questions.
85 of 534
For City Council meeting of July 27, 2015 Item A3.3
Business of the City by Motion: Sole Source Purchase of Broadcast Equipment
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Acting Director of Administrative Services
Johanna Nyden, Acting Deputy City Manager
Subject: Purchase of New Broadcast Equipment for the City of Evanston
Date: July 17, 2015
Recommended Action:
Staff recommends City Council authorize the single source purchase of broadcast
equipment, from AVI Systems, located at 717 West Algonquin Road, Arlington Heights,
IL 60005, in an amount not to exceed $23,135.00. This purchase will replace existing
equipment that manages station programming and live broadcasts. The equipment has
exceeded its life cycle and can no longer reliably and consistently broadcast on
television.
Funding Source:
The funding source for this project is Account # 100.15.1510.62665, Contributions to
Other Agencies. This line item was originally budgeted for ECTV. ECTV’s service
contract was eliminated in January 2015 and responsibility for Channel 16 and 19 was
transferred to the City.
Summary:
The City’s current broadcast system is a Tightrope Cablecast-Pro that is used for
general broadcast work that includes playback, scheduling, live broadcasting, and
community bulletins. The existing equipment has exceeded its life cycle it is currently
running with about 50% of its components. Due to its model and release date,
replacement parts cannot always be found or fixed.
It is proposed to replace Evanston’s existing Tightrope Cablecast-Pro system with a
Leightronix Ultra-Nexus and a Leightronix Video Server. This replacement was
determined to be the best equipment to fit Evanston’s needs for the following reasons:
• Leightronix is the lowest cost option for Evanston’s broadcasting needs. While,
Tightrope Cablecast-Pro equipment is of excellent quality, the costs are three
times more than Leightronix, which is largely due to the inclusion of additional
features that the City does not ultimately utilize.
Memorandum
86 of 534
• The workflow combined with the cost effectiveness ensures that Ultra-Nexus
tools and features will fulfill and exceed our operational needs, compared to
Tricaster and Cablecast-Pro. Leightronix will cost approximately 60% less than a
replacement using the current system.
• Leightronix has a proven track record in the market for over 30 years and
currently serves more than 8,000 TV channels.
• The size of the proposed new broadcast system can be accommodated in the
space the City has allotted for broadcast operations. Leightronix has fewer
components than the current system and will take up 75% less space because
fewer parts and components are required.
• Leightronix has an upgrade program available in which equipment can be
returned to the manufacturer as a partial payment to a new system, or upgraded
with new parts and/or software by manufacturer when changes or repairs
become necessary.
AVI Systems was selected after researching and contacting vendors that provide
broadcast equipment installations. No Evanston companies exist that can install and
service Legihtronix Ultra-Nexus equipment. An Illinois-based vendor is necessary
because the vendor is required to come and service the equipment on site on a routine
basis. AVI Systems is the selected vendor due to their ability to complete this project
and its track record with previous broadcast installation experience with the City. AVI
Systems was the selected vendor to install all previous broadcast and video equipment
installations. They have familiarity with the set-up of the City’s broadcast equipment and
our workflow. The most recent project they completed for the City was the reinstallation
of cameras in the Council Chambers and it is important that the new broadcast
equipment integrate and interface seamlessly with this set-up.
Attachments:
-Proposal from AVI
87 of 534
Invoicing
AVI uses progress billing, and invoices for equipment allocated to the contract when it is received by AVI. Unless otherwise specified, all items
quoted (goods and services) as well as applicable out of pocket expenses (permits, licenses, shipping, etc.) are invoiced in detail (including
applicable sales taxes due for each category of invoiced items) on a monthly basis, with payment in full required within Net 30 days of the date of
the invoice. Customer is to make payments to the following ³Remit to´address:
AVI Systems
NW8393 PO Box 1450
Minneapolis, MN 55485-8393.
Full payment is due before any support coverage or prepaid block begins. Overdue balances are subject to a finance charge of 1.5% per month,
or interest at the highest rate permitted by applicable law. In the event AVI must pursue collection of unpaid invoices, Customer agrees to pay all
of AVI¶s costs of collection, including its attorneys¶fees.
717 West Algonquin Road
Arlington Heights, IL 60005
Phone: (630) 477-2354
Fax: (630) 477-2301
Retail Sales Agreement
Taxes and Delivery
Unless stated otherwise in the "Products and Services Summary" above, AVI will add and include all applicable taxes, permit fees, license fees,
and delivery charges to the amount of each invoice. Taxes will be calculated according to the state law(s) in which the product(s) and/or service
(s) are provided. Customer should provide a valid tax exemption certificate for any tax exemption(s) claimed, otherwise AVI shall invoice for and
collect all applicable taxes in accordance with state law(s).
Agreement of Quotation and Contract Formation
Customer hereby accepts the above quote for goods and/or services from AVI. When duly executed and returned to AVI, AVI's Credit Department
will check Customer's credit and approve the terms. After approval by AVI's Credit Department and signature by AVI, this Retail Sales Agreement
will, together with the AVI General Terms & Conditions which are attached form a binding agreement between Customer and AVI. (This Retail
Sales Agreement and the AVI General Terms & Conditions are referred to collectively as the ³Agreement´ Should AVI's Credit Department
determine at any point prior to AVI commencing work that Customer¶s credit is not adequate, or should it otherwise disapprove of the commercial
terms, AVI reserves the right to terminate the Agreement without cause and without penalty to AVI.
AGREED AND ACCEPTED BY:
Customer:AVI Systems, Inc
Signature:Signature:
Printed Name:Printed Name:
Date:Date:
Products and Services Summary
Equipment Contract $15,843.00
Integration Contract $5,492.00
Pro Support Contract $1,500.00
Freight $300.00
Tax See Terms
Grand Total $23,135.00
The prices quoted reflect a discount for a cash payment (i.e., check, wire transfer) made by Customer in full within Net 30 days of each invoice.
Discount only applies to new items included on the invoice, and only applies if the balance on the invoice is paid in full. All returned equipment is
subject to a restocking charge.
Bill To Ship To Project Location
Attn: Anderson Castilho
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201-2798
Phone: (847) 859-7874
Email: acastilho@cityofevanston.org
Customer Number: 5685
Attn: Barb Kolczewski
AVI Systems
717 West Algonquin Rd
Arlington Heights, IL 60005
Phone: (630) 477-2375
Email: barb.kolczewski@avisystems.com
Attn: Anderson Castilho
City of Evanston
2020 Asbury
Evanston, IL 60201
Phone: (847) 859-7874
Email: acastilho@cityofevanston.org
Date: June 02, 2015 OE#:Sales Rep: Thomas Burns - 210
Customer PO#: Terms: Net 30 Ship Via: Ground Freight Terms: Prepaid and Add
Project #:Project Manager:Eng Approved By:
Support Agreement Start Date:Support Agreement End Date:TSM Approval:
Comments:
Proposal Number: 12-210-002233
Printed on 6/2/2015 Page 1 of 6 12-210-00223388 of 534
Products
Line #Model #Type Mfg Description Qty Discounted Extended
1 UltraNEXUS Equ LEIGHTRONIX Network-Managed Video System
Controller and Digital Video Server
Optimized for Internet Streaming
Video-on-Demand
1 $9,897.00 $9,897.00
2 LGX-2TBR-L Equ LEIGHTRONIX 2 Terabyte USB RAID External
Hard Disc Array (Rack Mountable)
for Use with UltraNEXUS,
UltraNEXUS-SDI, and E-HD2
2 $1,482.00 $2,964.00
3 166XS Equ DBX Dual Compressor/Limiter/Gate 1 $212.00 $212.00
4 60-692-21 Equ EXTRON DA 6AV EQ 2 $382.00 $764.00
5 60-190-10 Equ EXTRON RSU 126 GRAY 1 $100.00 $100.00
6 SES-AUD-RCA-
XLR
Equ Sescom 1-Channel RCA to XLR
Unbalanced to Balanced Audio
Converter
4 $49.00 $196.00
7 SES-AUD-XLR-
RCA
Equ Sescom 1-Channel XLR to RCA Balanced
to Unbalanced Audio Converter
4 $49.00 $196.00
8 ULE-217 Equ IKEGAMI 21.5-inch HDTV Full HD
1920x1080 pixel professional
monitor with stand. Includes 1 ch
HD-SDI input.
1 $808.00 $808.00
9 IK-RMK-08V Equ IKEGAMI Rack mount adapter for ULE-217 1 $106.00 $106.00
10 OTHER Equ AVI ATTACH E Project Allowance 1 $600.00 $600.00
11 AVIONSITE Int AVI TECH SERV Integration Services to include
engineering, CAD, project
management, installation,
programming, system checkout
and proof of performance.
1 $5,492.00 $5,492.00
Products Subtotal $21,335.00
Pro Support Agreement
Line #Model #Type Mfg Description Qty Discounted Extended
12 AVISSA1YR Pro AVI PRO
SUPPORT
1 Year System Support Agreement.
Includes:
- 2 On-site recertifications
- Unlimited operator training (This
would not Include Leightronix
Software training)
- Priority support by phone or on-
site
- Repair or replacement of faulty
equipment
- Materials and repair parts
- Software updates
- Recycling disposal of equipment
- Shipping to/from manufacturer
1 $1,500.00 $1,500.00
Pro Support Agreement Subtotal $1,500.00
Products and Services Total $22,835.00
Products and Services Detail
Printed on 6/2/2015 Page 2 of 6 12-210-002233
89 of 534
Services to be Provided
Integration Services Scope of Work
AVI will install a new Leightronix SD video server at the Village of Evanston's public works building where their headend is located. The server will
have two discreet video channels. One channel for the city and one channel for the school district. The server will receive it's live feeds from
existing fiber receivers located in the headend rack. The village will be responsible for providing network connectivity to the server for remote
programming access by staff. A new preview monitor will be installed and be wired to the Servers 3rd output which is not a programmable
channel. AVI will install a new audio video distribution amplifier to distribute the two output channels of the sever to the ATT and Comcast installed
encoders. The current Tightrope server connections will be abandoned by the village. AVI is not responsible for any cable pulling for Tightrope or
it's de-commissioning. There is no server training in the proposal. Should the village want this they can order web training from AVI and the
vendor will provide via a "Go to Meeting" session. Fees apply for this service.
Integration Services Responsibilities
Integration Scope of Work/Responsibilities
AVI Systems, Inc will provide services/work for the project as described above in the Scope of Work or per the attached separate Scope of Work
document detailing the scope of work to be performed.
AVI Systems, Inc Responsibilities
Provide equipment, materials and service items per the contract products and services detail.
Provide systems equipment integration and supervisory responsibility of the equipment integration.
Provide systems configuration, checkout and testing.
Provide project timeline schedules.
Provide necessary information, as requested, to the owner or other parties involved with this project to insure that proper AC electrical
power and cableways and/or conduits are provided to properly integrate the equipment within the facilities.
Provide manufacturer supplied equipment documentation.
Provide final documentation and ³as built´system drawings (CAD) - if purchased.
Provide system training following integration to the designated project leader or team.
Customer Responsibilities
Provide for the construction or modification of the facilities for soundproofing, lighting, electrical, HVAC, structural support of equipment,
and decorating as appropriate. Includes installation of ceiling mounted projection screen.
Provide for the ordering, provisioning, installation, wiring and verification of any Data Network (LAN, WAN, T1, ISDN, etc.) and Telephone
Line (Analog or Digital) equipment and services prior to on-site integration.
Provide all necessary cableways and/or conduits required to facilitate AV systems wiring.
Provide all necessary conduit, wiring and devices for technical power to the AV systems equipment.
Provide reasonable accesses of AVI Systems, Inc personnel to the facilities during periods of integration, testing and training, including
off hours and weekends.
Provide a secure area to house all integration materials and equipment.
Provide a project leader who will be available for consultation and meetings.
Provide timely review and approval of all documentation (Technical Reports, Drawings, Contracts, etc.).
System Support Services To Be Provided
System Recertification
Provides services to perform two on-site scheduled recertification sessions per year using AVI Systems, Inc "System Re-Certification
Checklist and Record". Tentative date of 1st visit:______________ Tentative date of 2nd visit:______________
Training
Provides unlimited on-site operator training to assure any new and/or existing system users understand the system functionality.
Asset Tracking
Provides informational management of the system¶s individual electronic components
Provides reporting of description, model, serial numbers, in-service dates, anticipated end-of-life dates and physical location
Systems Support
Provides Priority Support by phone (within 2 business hour response time on 5x9 basis)
Provides Priority Support onsite (within 8 business hour response time on a 5x9 basis, Mon ±Fri / 8am ±5pm local time) to perform
troubleshooting to localize and diagnose faults where the onsite location is within 60 miles of an AVI Service Center
Provides repair or replacement of faulty equipment (excluding Obsolete Equipment)
Provides materials and repair parts (excluding Consumables)
Provides Software Updates
Provides Loaner Equipment including table top projectors and flat screen monitors under ´
Provides for recycling of equipment covered in a system or consumables with no additional fees
Includes coverage for shipping to/from manufacturer for equipment sent to for warranty diagnosis, repair or exchange
System Support Definitions
Printed on 6/2/2015 Page 3 of 6 12-210-002233
90 of 534
System ±Defined as the items listed in the Products and Services Detail section of this Agreement or listed on an attached Equipment List with
the exception of Consumables and Obsolete Equipment.
Priority Support ±Means all work under AVI support agreements with Customers is scheduled ahead of any other on-demand work and will be
provided within 2 hour or 8 hour response times as indicated within the Agreement.
Recertification ±Means AVI personnel performing the necessary cleaning, adjustments, functional tests, and replacement of parts to keep the
equipment in good and efficient operating condition. Any repairs or operating instructions will be done at this time.
Remote Diagnostics ±Means a service whereby remote calls made to communications and terminal equipment via Customer provided analog
line or IP connection to determine network and/or board-level failures and remedies. Only available where equipment is capable and configured
by AVI to provide same.
Consumables ±Means parts such as recording media, batteries, projection lamps and diskettes. Consumables are parts that are not included
under this Agreement.
Obsolete Equipment ±Defined as items (though possibly still in use) that are outdated with no manufacturer support or parts availability, or
products with formal end of life as defined by their manufacturer. Obsolete Equipment are parts that are not included under this Agreement.
Loaner Equipment ±Defined as table top LCD projectors and flat screen monitors under ´Table top projectors are not integrated into a
system. Flat screen monitors will be installed onto a wall if reasonably possible.
Software Updates ±Defined as revisions of existing software which provide maintenance to correct software errors and are provided at no
charge by the manufacturer. Software and features which require additional licensing are not included under this Agreement.
System Support Terms
Coverage Dates ±Unless otherwise stated, the service coverage date will be effective as of the AVI Support Agreement invoicing date. Coverage
will extend for the duration specified by the corresponding line item description found in the Product and Services Detail section of this
Agreement. AVI reserves the right to withhold services until the invoice is paid in full.
Exclusions ±For situations where AVI is providing service or support under this Agreement, no cost service, maintenance or repair shall not apply
to the Equipment if any person other than an AVI technician or other person authorized by AVI, without AVI prior written consent, improperly wires,
integrates, repairs, modifies or adjusts the Equipment or performs any maintenance service on it during the term of this Agreement. Furthermore,
any Equipment service, maintenance or repair shall not apply if AVI determines, in its sole discretion, that the problems with the Equipment were
caused by (a) Customer's negligence; or (b) theft, abuse, fire, flood, wind, lighting, unreasonable power line surges or brownouts, or acts of God
or public enemy; or (c) use of any equipment for other than the ordinary use for which such equipment was designed or the purpose for which
such equipment was intended, or (d) operation of equipment within an unsuitable operating environment, or (e) failure to provide a suitable
operating environment as prescribed by equipment manufacturer specifications, including, without limitation, with respect to electrical power, air
conditioning and humidity control.
Systems Support Terms are in addition to AVI Systems General Terms and Conditions of Sale.
Printed on 6/2/2015 Page 4 of 6 12-210-002233
91 of 534
AVI Systems General Terms and Conditions of Sale
The following General Terms & Conditions of Sale (the ³T&Cs´ in combination with a signed Retail Sales Agreement constitute a binding contract
(the ³Agreement´ between AVI Systems, Inc. ³AVI´ and the entity identified on page one of the Retail Sales Agreement (the ³Customer´ Any
terms and conditions set forth in any correspondence, purchase order or Internet based form from Customer to AVI which purport to constitute
terms and conditions which are in addition to those set forth in this Agreement or which attempt to establish conflicting terms and conditions to
those set forth in this Agreement are expressly rejected by AVI unless the same has been manually countersigned in wet ink by an Officer of AVI.
1. Changes In The Scope of Work ±Where a Scope of Work is included with this Agreement, costs resulting from changes in the scope of this
project by the Customer, including any additional requirements or restrictions placed on AVI by the Customer or its representatives, will be added
to the contract price. When AVI becomes aware of the nature and impact of the change, a Contract Change Order will be submitted for review
and approval by the Customer before work continues. Where applicable, changes in the configuration of the Equipment described herein shall
be made in writing by submission of a Change Order document.
2. Ownership and Use of Documents and Electronic Data ±Where applicable, drawings, specifications, other documents, and electronic data
furnished by AVI for the associated project under this Agreement are instruments of the services provided. AVI shall retain all common law,
statutory and other reserved rights, including any copyright in these instruments. These instruments of service are furnished for use solely with
respect to the associated project under this Agreement. The Customer shall be permitted to retain copies of any drawings, specifications, other
documents, and electronic data furnished by AVI for information and reference in connection with the associated project and for no other purpose.
3. Proprietary Protection of Programs ±Where applicable this Agreement does not cause any transfer of title, or intellectual rights, in control
systems programs, or any materials produced in connection therewith, including any source code. Any applications or programs supplied by AVI
are provided, and are authorized for installation, execution, and use only in machine-readable object code form. This Agreement is expressly
limited to the use of the programs by the Customer for the equipment in connection with the associated project. Customer agrees that it will not
seek to reverse-engineer any program to obtain source codes, and that it will not disclose the programs source codes or configuration files to any
third party, without the written consent of AVI. The programs, source codes and configuration files, together with AVI' know-how and integration
and configuration techniques, furnished hereunder are proprietary to AVI, and were developed at its private expense. If Customer is a branch of
the United States government, for purposes of this Agreement any software furnished by AVI hereunder shall be deemed "restricted computer
software", and any data, including installation and systems configuration information, shall be deemed "limited rights data", as those terms are
defined in FAR 52.227-14 of the Code of Federal regulations.
4. Shipping and Taxes ±The prices shown are F.O.B. manufacturer's plant. The Customer, in accordance with AVI¶s current shipping and billing
practices, will pay all destination charges. In addition to the prices on this Agreement, the Customer agrees to pay amounts equal to any sales
tax invoiced by AVI, or (where applicable) any use or personal property taxes resulting from this Agreement or any activities hereunder.
Customer will defend and indemnify AVI for any claims for all unpaid taxes or for any sales tax exemption claimed by Customer.
5. Title ±Where applicable, title to the Equipment passes to the Customer on the earlier of: (a) the date of shipment from AVI to Customer, or (b)
the date on which AVI transmits its invoice to Customer.
6. Security Interest ±In addition to any mechanics' lien rights, the Customer, for value received, hereby grants to AVI a security interest under
the Minnesota commercial code together with the a security interest under the law(s) of the state(s) in which work is performed or equipment is
delivered. This security interest shall extend to all Equipment, plus any additions and replacements of such Equipment, and all accessories,
parts and connecting Equipment now or hereafter affixed thereto. This security interest will be satisfied by payment in full unless otherwise
provided for in an installment payment agreement. The security interest shall be security for all sums owed by Customer under this Agreement. A
copy of this Agreement may be filed as a financing statement with the appropriate authority at any time after signature of the Customer. Such
filing does not constitute acceptance of this Agreement by AVI
7. Risk of Loss or Damage ±Notwithstanding Customer¶s payment of the purchase price for Equipment, all risk of loss or damage shall transfer
from AVI to Customer upon transfer of Title to Customer. Customer shall be responsible for securing insurance on Equipment from this point
forward.
8. Receiving/Integration ±Unless the Agreement expressly includes integration services by AVI, the Customer agrees to furnish all services
required for receiving, unpacking and placing Equipment in the desired location along with integration. Packaging materials shall be the property
of the Customer.
9. Equipment Warranties ±To the extent AVI receives any warranties from a manufacturer on Equipment, it will pass them through to
Customer to the full extent permitted by the terms of each warranty. Factory warranties vary by manufacturer, and no additional warranties are
expressed or implied.
10. General Warranties ±Each Party represents and warrants to the other that: (i) it has full right, power and authority to enter into and fully
perform its obligations under this Agreement, including without limitation the right to bind any party it purports to bind to this Agreement; (ii) the
execution, delivery and performance of this Agreement by that Party does not conflict with any other agreement to which it is a Party or by which
it is bound, and (iii) it will comply with all applicable laws in its discharge of its obligations under this Agreement. AVI warrants, for a period of 90
days from substantial completion, the systems integration to be free from defects in material and workmanship. CUSTOMER WARRANTS THAT
IT HAS NOT RELIED ON ANY INFORMATION OR REPRESENTATION PROVIDED BY OR ON BEHALF OF AVI WHICH IS NOT EXPRESSLY
INCLUDED IN THESE GENERAL TERMS AND CONDITIONS OR THE RETAIL SALES AGREEMENT. EXCEPT AS EXPRESSLY SET FORTH
HEREIN, AVI DISCLAIMS ANY EXPRESS OR IMPLIED WARRANTIES WITH REGARD TO THE MATERIALS AND SERVICES PROVIDED BY
AVI, INCLUDING WITHOUT LIMITATION MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON INFRINGEMENT AND TITLE.
11. Indemnification ±Customer shall defend, indemnify and hold harmless AVI against all damages, claims, liabilities, losses and other
expenses, including without limitation reasonable attorneys' fees and costs, whether or not a lawsuit or other proceeding is filed, that arise out of
from (a) from any negligent act or omission of Customer, its agents, or subcontractors, (b) Customer's failure to fully conform to all laws,
ordinances, rules and regulations which affect the Agreement, or (c) Customer¶s breach of this Agreement. If Customer fails to promptly
indemnify and defend such claims and/or pay AVI¶s expenses, as provided above, AVI shall have the right to defend itself, and in that case,
Customer shall reimburse AVI for all of its reasonable attorneys' fees, costs and damages incurred in settling or defending such claims within
thirty (30) days of each of AVI¶s written requests. AVI shall indemnify and hold harmless Customer against all damages, claims, liabilities, losses
and other expenses, including without limitation reasonable attorneys' fees and costs, whether or not a lawsuit or other proceeding is filed, to the
Printed on 6/2/2015 Page 5 of 6 12-210-002233
92 of 534
extent that the same is finally determined to be the result of (a) any grossly negligent act or omission of AVI , its agents, or subcontractors, (b)
AVI¶s failure to fully conform to any material law, ordinance, rule or regulation which affects the Agreement, or (c) AVI¶s material breach of this
Agreement.
12. Remedies ±Upon default as provided herein, AVI shall have all the rights and remedies of a secured party under the Minnesota commercial
code and under any other applicable laws. Any requirements of reasonable notice by AVI to Customer, or to any guarantors or sureties of
Customer shall be met if such notice is mailed, postage prepaid, to the address of the party to be notified shown on the first page of this
Agreement (or to such other mailing address as that party later furnishes in writing to AVI) at least ten calendar days before the time of the event
or contemplated action by AVI set forth in said notice. The rights and remedies herein conferred upon AVI, shall be cumulative and not alternative
and shall be in addition to and not in substitution of or in derogation of rights and remedies conferred by the Minnesota commercial code and
other applicable laws.
13. Limitation of Remedies for Equipment ±AVI¶s entire liability and the Customer's exclusive remedy shall be as follows: In all situations
involving performance or nonperformance of Equipment furnished under this Agreement, the Customer's remedy is the adjustment or repair of
the Equipment or replacement of its parts by AVI, or, at AVI option, replacement of the Equipment.
14. Limitation on Liability ±The total liability of a AVI under this Agreement for any cause shall not exceed (either for any single loss or all
losses in the aggregate) the net amount actually paid by Customer to AVI under this Agreement during the twelve (12) month period prior to the
date on which AVI¶s liability for the first such loss first arose.
15. No Consequential Damages ±AVI SHALL NOT HAVE ANY LIABILITY TO CUSTOMER OR TO ANY OTHER PERSON OR
ORGANIZATION FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, EXEMPLARY, PUNITIVE OR SPECIAL DAMAGES OF ANY
DESCRIPTION (INCLUDING WITHOUT LIMITATION LOST PROFITS OR LOSS OR INTERRUPTION OF BUSINESS), WHETHER BASED ON
CONTRACT, NEGLIGENCE, TORT, OR ANY OTHER LEGAL THEORY, REGARDLESS OF WHETHER ADVISED OF THE POSSIBILITY OF
SUCH DAMAGES AND IRRESPECTIVE OF THE NUMBER OR NATURE OF CLAIMS.
16. Acceleration of Obligations and Default ±Payment in full for all ³Equipment,´which is defined as all goods identified in the section of the
Agreement with the same title, as well for any and all other amounts due to AVI shall be due within the terms of the Agreement. Upon the
occurrence of any event of default by Customer, AVI may, at its option, with or without notice, declare the whole unpaid balance of any obligation
secured by this Agreement immediately due and payable and may declare Customer to be in default under this Agreement.
17. Choice of Law and Venue ±This Agreement shall be governed by the laws of the State of Minnesota in the United States of America
without reference to or use of any conflicts of laws provisions therein. For the purpose of resolving conflicts related to or arising out of this
Agreement, the Parties expressly agree that venue shall be in the State of Minnesota in the United States of America only, and, in addition, the
Parties hereby consent to the exclusive jurisdiction of the federal and state courts located in Hennepin County, Minnesota in the United States of
America. The Parties specifically disclaim application (i) of the United Nations Convention on the International Sale of Goods, 1980, and (ii) of
Article 2 of the Uniform Commercial Code as codified. In the event AVI must take action to enforce its rights under the Agreement, the court shall
award AVI the attorney¶s fees it incurred to enforce its rights under this Agreement.
18. General ±Headings are for reference purposes only and shall not affect the meaning or interpretation of this Agreement. The Parties
acknowledge and agree that this Agreement has been negotiated by the Parties and that each had the opportunity to consult with its respective
counsel, and shall be interpreted fairly in accordance with its terms and without any strict construction in favor of or against either Party based on
draftsmanship of the Agreement. This Agreement is not assignable by Customer without the prior written consent of AVI. Any attempt to assign
any of the rights, duties, or obligations of this Agreement without such consent is void. AVI reserves the right to assign this Agreement to other
parties in order to fulfill all warranties and obligations expressed herein, or upon the sale of all or substantially all of AVI¶s assets or business. This
Agreement can only be modified by a written agreement duly signed by persons authorized to sign agreements on behalf of the Customer and of
AVI, and variance from the terms and conditions of the Agreement in any order or other written notification from the Customer will be of no effect.
If any provision or provisions of this Agreement shall be held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the
remaining provisions shall not in any way be affected or impaired thereby. AVI is not responsible for any delay in, or failure to, fulfill its obligations
under this Agreement due to causes such as natural disaster, war, emergency conditions, labor strike, acts of terrorism, the substantial
inoperability of the Internet, the inability to obtain supplies, or any other reason or any other cause or condition beyond AVI¶s reasonable control.
Except as agreed herein, AVI is not obliged to provide any services hereunder for Equipment located outside the United States or Puerto Rico.
Scheduled completion dates are subject to change based on material shortages caused by shortages in cable and materials that are industry
wide.
Printed on 6/2/2015 Page 6 of 6 12-210-002233
93 of 534
For City Council meeting of July 27, 2015 Item A3.4
Business of the City by Motion: Clark Street Beach Bird Sanctuary
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Sat Nagar, P.E., Assistant Director of Public Works
Stefanie Levine, PLA, Senior Project Manager Public Works
Subject: Contract Award Recommendation to Clauss Brothers, Inc. for the Clark
Street Beach Bird Sanctuary Restoration Project, Bid #15-38
Date: July 27, 2015
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract for the
Clark Street Beach Bird Sanctuary Restoration Project with Clauss Brothers, Inc.,
located at 12N330 Switzer Road, Elgin, Illinois 60124, in the amount of $145,771.50.
Funding Source:
FY 2015 Clark Bird Sanctuary Acct 415.26.4150.65515.415424: $173,000.00
FY 2015 Parks Contingency, Acct 415.26.4150.65515.416456: $ 272.00
Total Funding: $173,272.00
Summary:
Consultants Kettelkamp & Kettelkamp Landscape Architecture have prepared
construction documents to restore a migratory bird habitat damaged during construction
of the Northwestern University Visitor Center in accordance with a conceptual design
developed through a community engagement process. Improvements incorporated in
the construction documents produced include:
1. Native plantings, and
2. Perimeter fencing.
On June 25, 2015 the City issued bid documents for the project and on July 14, 2015
the City received and publicly read three (3) bids. Bid results were as follows:
Memorandum
94 of 534
Contractor Base Bid
Clauss Brothers Inc., 360 West Schaumburg Road, Streamwood,
Illinois 60107
$145,771.50
Elanar Construction, 6620 W. Belmont Avenue, Chicago, Illinois,
60634
*$224,860.00
ENCAP, Inc., 2585 Wagner Court, DeKalb, Illinois, 60115 $280,953.35
*Corrected total
As a result of the limited project scope (primarily landscaping and fencing) all bidders
(including Clauss Brothers, Inc.) requested full waivers of the City’s M/W/EBE goal. City
staff has worked with Clauss Brothers, Inc. on a number of prior projects including the
Arrington Lakefront Lagoon with excellent results. Staff therefore recommends that the
base bid be awarded to Clauss Brothers, Inc. for a total amount of $145,771.50.
A breakdown of funding for this project is as follows:
Account Summary
Project Funding (detailed above) $173,272.00
Encumbrances / expenditures to date -$27,500.50
Recommended bid award -$145,771.50
Balance Remaining $0.00
Construction of this project is scheduled to begin in early September 2015. The current
substantial completion deadline is October 30, 2015.
Attachments:
Bid Tabulation
M/W/EBE / Memo
95 of 534
City of Evanston Bid Tabulation
Bid #15-38 - Clark Street Beach Bird Sanctuary Restoration
Bid Opening Held 07/14/2015
Item No.Description Unit Bid
Quantity
Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
1 General Conditions Lump 1 $ 14,410.80 $ 14,410.80 3,135.00$ 3,135.00$ 17,993.00$ 17,993.00$ 5,100.00$ 5,100.00$
2 Construction Layout Lump 1 $ 2,500.00 $ 2,500.00 1,410.00$ 1,410.00$ 3,500.00$ 3,500.00$ 8,200.00$ 8,200.00$
3 Project Construction Sign Each 1 $ 1,250.00 $ 1,250.00 1,210.00$ 1,210.00$ 750.00$ 750.00$ 3,100.00$ 3,100.00$
4 Remove Grape Vine Vegetation S.Y.450 $ 3.00 $ 1,350.00 15.00$ 6,750.00$ 9.00$ 4,050.00$ 12.25$ 5,512.50$
5 Earth Excavation C.Y.50 $ 25.00 $ 1,250.00 36.50$ 1,825.00$ 68.00$ 3,400.00$ 86.70$ 4,335.00$
6 Crushed Stone Pavement S.F.650 $ 8.00 $ 5,200.00 7.80$ 5,070.00$ 14.50$ 9,425.00$ 11.25$ 7,312.50$
7 Panel Fence L.F.100 $ 70.00 $ 7,000.00 70.50$ 7,050.00$ 53.50$ 5,350.00$ 127.50$ 12,750.00$
8 Panel Double Gates Each 1 $ 1,000.00 $ 1,000.00 1,365.00$ 1,365.00$ 2,480.00$ 2,480.00$ 2,550.00$ 2,550.00$
9 Beach Fence L.F.1200 $ 10.00 $ 12,000.00 15.70$ 18,840.00$ 13.75$ 16,500.00$ 8.16$ 9,792.00$
10 Rabbit-Proof Fence (Free Standing)L.F.155 $ 8.00 $ 1,240.00 6.00$ 930.00$ 14.00$ 2,170.00$ 15.30$ 2,371.50$
11 Rabbit-Proof Fence (Fence Attached)L.F.1455 $ 5.00 $ 7,275.00 3.30$ 4,801.50$ 28.00$ 40,740.00$ 9.69$ 14,098.95$
12 Pond Liner S.F.530 $ 7.50 $ 3,975.00 6.20$ 3,286.00$ 6.50$ 3,445.00$ 10.20$ 5,406.00$
13 Celtis occindentalis Hackberry #10 18 $ 150.00 $ 2,700.00 174.00$ 3,132.00$ 275.00$ 4,950.00$ 265.20$ 4,773.60$
14 Pinus banksiana Jack Pine #10 15 $ 150.00 $ 2,250.00 174.00$ 2,610.00$ 295.00$ 4,425.00$ 265.20$ 3,978.00$
15 Prunus serotina Black Cherry #10 6 $ 150.00 $ 900.00 174.00$ 1,044.00$ 275.00$ 1,650.00$ 265.20$ 1,591.20$
16 Quercus velutina Black Oak #10 12 $ 150.00 $ 1,800.00 174.00$ 2,088.00$ 305.00$ 3,660.00$ 275.40$ 3,304.80$
17 Quercus macrocarpa Bur Oak #10 12 $ 150.00 $ 1,800.00 174.00$ 2,088.00$ 275.00$ 3,300.00$ 275.40$ 3,304.80$
18 Crataegus ssp Hawthorn #10 9 $ 150.00 $ 1,350.00 195.00$ 1,755.00$ 280.00$ 2,520.00$ 275.40$ 2,478.60$
19 Malus ioensis Prairie Crabapple #10 15 $ 150.00 $ 2,250.00 125.00$ 1,875.00$ 265.00$ 3,975.00$ 275.40$ 4,131.00$
20 Populus tremuloides Quaking Aspen #10 Clump 15 $ 150.00 $ 2,250.00 197.00$ 2,955.00$ 295.00$ 4,425.00$ 275.40$ 4,131.00$
21 Cornus racemosa Redosier Dogwood #5 78 $ 50.00 $ 3,900.00 35.00$ 2,730.00$ 62.00$ 4,836.00$ 81.60$ 6,364.80$
22 Cornus stolonifera Grey Dogwood #5 60 $ 50.00 $ 3,000.00 34.00$ 2,040.00$ 62.00$ 3,720.00$ 81.60$ 4,896.00$
23 Prunus virginiana Chokecherry #5 60 $ 50.00 $ 3,000.00 38.00$ 2,280.00$ 71.50$ 4,290.00$ 102.00$ 6,120.00$
24 Rosa setigera Illinois Rose #5 66 $ 50.00 $ 3,300.00 34.00$ 2,244.00$ 68.00$ 4,488.00$ 102.00$ 6,732.00$
25 Viburnum prunifolium Blackhaw
Viburnum #5 87 $ 50.00 $ 4,350.00 34.00$ 2,958.00$ 69.00$ 6,003.00$ 117.30$ 10,205.10$
26 Ammophila brevigulata Marram Grass Plug 14,000 $ 1.25 $ 17,500.00 1.65$ 23,100.00$ 1.90$ 26,600.00$ 3.06$ 42,840.00$
27 Calamovilfa longifolia Sand Reed Grass Plug 600 $ 2.50 $ 1,500.00 2.70$ 1,620.00$ 2.40$ 1,440.00$ 4.59$ 2,754.00$
28 Juncus arcticus Baltic Rush Plug 400 $ 2.50 $ 1,000.00 2.60$ 1,040.00$ 2.50$ 1,000.00$ 5.10$ 2,040.00$
29 Asclepias syriaca Common Milkweed Plug 2,500 $ 2.00 $ 5,000.00 2.30$ 5,750.00$ 2.20$ 5,500.00$ 4.59$ 11,475.00$
30 Liatris aspera Button Blazing Star Plug 2,500 $ 2.00 $ 5,000.00 2.70$ 6,750.00$ 2.40$ 6,000.00$ 4.59$ 11,475.00$
31 Oenothera biennis Evening Primrose Plug 2,500 $ 2.00 $ 5,000.00 2.90$ 7,250.00$ 2.75$ 6,875.00$ 4.59$ 11,475.00$
32 Asclepias tuberosa Butterfly Weed Plug 2,500 $ 2.00 $ 5,000.00 2.70$ 6,750.00$ 2.40$ 6,000.00$ 4.59$ 11,475.00$
33 Supplemental Watering Visit 8 $ 300.00 $ 2,400.00 700.00$ 5,600.00$ 650.00$ 5,200.00$ 5,100.00$ 40,800.00$
34 Restoration Seeding S.Y.400 $ 2.00 $ 800.00 6.10$ 2,440.00$ 10.50$ 4,200.00$ 10.20$ 4,080.00$
Total 134,500.80$ 145,771.50$ 224,860.00$ 280,953.35$
Corrected total
ENCAP, Inc.
2585 Wagner Court
DeKalb, Illinois 60015 Consultant Estimate
Clauss Brothers, Inc.
12N330 Switzer Road
Elgin, Illinois 60124
Elanar Construction
6620 W. Belmont Avenue
Chicago, Illinois 60634
96 of 534
To: Martin Lyons, Assistant City Manager/Chief Financial Officer
Suzette Robinson, Director of Public Works
Sat Nagar, P.E., Assistant Director of Public Works
Stefanie Levine, PLA, Senior Project Manager Public Works
From: Tammi Turner, Purchasing Manager
Subject: Bid 15-38, Clark Street Beach Bird Sanctuary Restoration Project
Date: July 27, 2015
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors. However, Bid 15-38,
the Contract for the Clark Street Beach Bird Sanctuary Restoration Project
precludes subcontracting opportunities. Therefore, a waiver is granted.
CC: Erika Storlie, Deputy City Manager / Acting Director of Administrative Services
Memorandum
Bid 15-38, Clark Street Beach Bird Sanctuary Restoration Project, M/W/EBE Waiver 07.27.2015 97 of 534
For the City Council Meeting of May 10, 2010 Item #
For City Council Meeting of July 27, 2015 Item A3.5
Business of the City by Motion: Replacement Vehicle Lift and Installation
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Acting Director of Administrative Services
Lonnie Jeschke, CPFP, Manager Fleet Services
Subject: Replacement Vehicle Lift and Installation for Fleet Services
Date: July 6, 2015
Recommended Action:
Staff recommends City Council approval for the purchase and installation of a 75,000 lb.
rated vehicle lift for the Fleet Services garage in the amount of $133,593.87 from
Mohawk Lifts, PO Box 110, 65 Vrooman Avenue, Amsterdam, New York, 12010.
Funding Source:
Funding for the purchase of this vehicle lift equipment will be from the Equipment
Replacement Fund Budget account (601.26.7780.65550) in the amount of $133,593.87
which has a budget of $1,455,422.00. This expenditure represents 9.17% of this
budgeted amount in the F.Y. 2015 Equipment Replacement Budget. Mohawk Lifts are
available through a consortium bid within the National Joint Purchasing Alliance Bid #
010511-MRL, of which the City is a member.
Summary:
The largest truck lift (72,000 lb. capacity) failed in the up position with a large vehicle on
the lift. The vehicle had to be manually lowered. Fleet Service requested repair services
from a number of certified lift vendors. Four vendors would not respond for a service
request because of the age of the unit (over 25-years old.) The manufacturer (Onan) is
no longer in business. Two other vendors did respond and came out to Fleet Service’s
Garage location. After preliminary review of our lift unit and research with their
respective engineering departments, both provided written communications that they
would not provide service or attempt to manufacture aftermarket parts due to liability
reasons. In addition, both gave preliminary verbal quotes in the range of $150,000 to
$170,000 for a replacement installation with a comparable lift capacity.
After conducting online product research and obtaining feedback from other municipal
garage operations in Northern Illinois, it was determined that Mohawk Lifts was one of
the best choices as a replacement unit in terms of product, price, parts availability,
Memorandum
98 of 534
technical support and installation. This is consistent with what Fleet Services has
experienced with other Mohawk Lifts which are presently in service, and have been for
years at the Fleet Services garage. Through additional research, it was determined that
the Mohawk Lifts are available through a consortium bid within the National Joint
Purchasing Alliance Bid # 010511-MRL, of which the City is a member.
In order to save additional money on the overall price of this project which includes the
removal of old unit and installation of new unit, Fleet Services personnel managed the
removal and disposal of the six tons of scrap metal from the old lift. This saved the City
of Evanston an estimated $8,000 on the removal portion of this project.
Attachments
Specifications/pricing for the installation of the 75,000 lb. rated vehicle lift.
2
99 of 534
100 of 534
101 of 534
102 of 534
103 of 534
104 of 534
105 of 534
106 of 534
107 of 534
108 of 534
109 of 534
110 of 534
111 of 534
112 of 534
For the City Council Meeting of May 10, 2010 Item #
For City Council Meeting of July 27, 2015 Item A3.6
Business of the City by Motion: Levy Bus Replacement Purchase
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Acting Director of Administrative Services
Lonnie Jeschke, CPFP, Manager Fleet Services
Subject: Levy Bus Replacement Vehicle Purchase
Date: July 08, 2015
Recommended Action:
Staff recommends City Council approval for the replacement purchase of one (1) 22-
passenger bus in the amount of $57,701.00 from Midwest Transit Equipment
Incorporated, 146 W. Issert Drive, Kankakee, Illinois 660901.
Funding Source:
Funding for this purchase will be equally split: 50% from the Equipment Replacement
Fund budget (Account 601.26.7780.65550) in the amount of $28,850.50, and 50% or
$28,850.50 from a charitable contribution from the Levy Senior Center Foundation
Organization. A contribution has been made to the Parks, Recreation and Community
Services Department and subsequently credited to the Equipment Replacement Fund.
The final dollar amount expenditure of $57,701.00 is after a trade allowance of
$2,500.00 that was offered from Midwest Transit Equipment Incorporated. The Central
Management Services Purchasing Cooperative consortium bid pricing was utilized for
this vehicle replacement purchase.
Summary:
The detail of the vehicle to be replaced is listed below:
Division/
Department
Unit
#
Description
Model
Year
Condition
Original
Purchase
Price
L.T.D.
Repair
$$’s
L.T.D.
Miles
Parks,
Recreation
and
Community
Services
504
22
Passenger +
Driver & 2
Wheel Chair
Positions
1999
Very Poor
$60,065
$124,393
142,383
Memorandum
113 of 534
The recommended replacement unit purchases are as follows:
Department
Division
Unit
#
Replacement
Description
Model
Year
Purchase
Price
Type of Bid
or Quote Vendor
Parks,
Recreation
and
Community
Services
504
22 Passenger
+ Driver & 2
Wheel Chair
Positions
2016 $57,701.00 State Bid
Pricing
Midwest
Transit Inc.
The vehicle listed for replacement supports daily operations of the Levy Center and
Parks, Recreation and Community Services Department. This unit will be fueled by 87
Octane gasoline and has the latest emissions technology engineered, designed and
manufactured by Ford Motor Company.
The Central Management Services Purchasing Cooperative consortium bid pricing was
utilized for this vehicle replacement purchase. In addition, the City was able to take an
additional $2,500.00 trade-in allowance offered by Midwest Transit Equipment Inc.
Midwest Transit Equipment Inc.is a responsive and responsible vendor as it relates to
product offered, pricing, parts availability, after sales technical and service support. The
City has purchased vehicles from them for over 15-years.
Attachments
Specifications/pricing for the Levy Bus replacement unit.
2
114 of 534
115 of 534
116 of 534
117 of 534
118 of 534
119 of 534
120 of 534
121 of 534
122 of 534
123 of 534
124 of 534
125 of 534
126 of 534
127 of 534
128 of 534
For City Council meeting of July 13, 2015 Item A3.7
Business of the City by Motion – PARCS Contract and Installation
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Rickey A. Voss, Division Manager, Revenue/Parking
Ashley King, Assistant Director of Administrative Services
Subject: Recommendation to Award the Contract for the Parking Access and
Revenue Control System to Automated Parking Technologies, L.L.C. in
the total amount of $1,339,847 (RFP #14-25)
Date: June 30, 2015
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
the purchase and installation of a Parking Access and Revenue Control System
(PARCS) with Automated Parking Technologies, L.L.C. (APT), 500 W. 18th Street, Suite
301, Chicago, IL, 60616. The recommended configuration for the Parking Access and
Revenue Control System is for an amount not-to-exceed $1,339,847.
At the direction of the Administration and Public Works Committee (A&PW) on July 13,
2015, staff was to secure prices to include the installation of a “credit card in and credit
card out “payment process. The additional application totals $38,136. Staff recommends
that the Council proceed with approval of the original award and staff will return to the
Committee with a change order at August 17 A&PW meeting.
Funding Sources:
Funding for the project will be provided by the Parking Fund Capital Improvement
account (505.19.7005.65515 CIP #415438). The FY 2015 CIP budget for the project is
$1,450,000.
Summary:
In October 2014, the City issued a Request for Proposal (RFP) for the purchase and
installation of a PARCS for the City’s three parking facilities located in Downtown
Evanston. The goal of the project is to upgrade the City’s current PARCS technology
with new technology, providing improved service and to meet future Purchase Card
Industry (PCI) standards that will be effective in November 2015. The current PARCS
system was originally purchased in 2006 after the completion of the Sherman Avenue
Memorandum
129 of 534
Garage. At nine years old, the system suffers from general obsolescence as well as not
being able to administer the new PCI standards noted above.
Through the purchase and implementation of the proposed PARCS technology, it must
support, but is not limited to the support of, the following parking operational
technologies and services:
1) Barcode tickets that can be read by machine.
2) Ticket In/Credit Card Out (at exit lane credit card pay station) integrated with
License Plate Recognition (LPR) Technology.
3) Pay-on-foot machines at all current and proposed locations.
4) All pay-on-foot machines must be able to accept credit card (chip technology) and/or
other electronic payment methods.
5) All pay-on-foot machines that accept cash revenue must be able to provide change.
6) All pay-on-foot machines and/or exit lanes must include barcode reader to support
prepaid event parking.
7) Pinhole cameras and intercom systems in all pay-on-foot machines, entrances and
exit lanes; Keycard access system for monthly, debit, and frequent parkers.
8) Ability to manage long-term, short-term, economy, overflow and event parking from
the parking office located at the Sherman Plaza Garage.
9) High speed real-time central credit card processing.
10) Ability to support remote workstations.
11) Comprehensive revenue, transactions and car count data processing and reporting
system.
12) Cloud-based validation program.
13) Keycard and validation tracking system and database.
14) Keycard readers including RFID, HID proximity, chip and magnetic stripe for
different formats and functions. For example: Hotel encoding for guests;
Validation integration with businesses.
15) Database module that enables exporting data in different formats, including but not
limited to, Microsoft Office (Excel or Word) or PDF format for reporting and future
developing purposes.
16) Mobile application utilization for Apple and Android devices.
The proposal is to include the purchasing, necessary installation, and training services
to implement a fully functioning PARCS system. The proposal is also to include the
services and hardware necessary to maintain the equipment for a minimum of a one
year “Warranty Period” after the “Go-Live” date. Testing of the system must be
coordinated with Parking operations staff. In addition, each proposal must include
pricing and a description of the approach to maintain the system for an additional six (6)
years and nine (9) years.
Listed below are the five (5) PARCS vendors that responded to the City’s RFP:
Page 2 of 5
130 of 534
Consultant Address
Amano McGann, Inc. 405 North Racine, Chicago, IL 60642
Automated Parking Technologies (APT) 500 West 18th Street, Chicago, IL 60642
HUB Parking Technology 203 N. LaSalle Street, Suite M8, Chicago, IL 60601
Worldwide Parking Solutions (WPS) 7524 Standish Place, Suite 150, Rockville, MD 28055
RevCon Technology Group, Inc. 1715 Cortland Court, Suite 4, Addison, IL 60101
A selection team consisting of the Asst. City Manager, Revenue/Parking Manager,
Parking Garage Manager, IT Manager, Parking Facilities Supervisor and Purchasing
Specialist reviewed all of the proposals and selected four (4) firms to be interviewed.
The vendors were selected based on several criteria including qualifications and
experience, organization and completeness of proposal, product and maintenance cost,
implementation schedule, overall PARCS solution, contract and participation in the
Minority, W omen and Evanston Business Enterprise (M/W/EBE) Program. The four
vendors selected to participate in the interview portion of the selection process are listed
below:
Consultant Address
Automated Parking Technologies (APT) 500 West 18th Street, Chicago, IL 60616
HUB Parking Technology 203 N. LaSalle Street, Suite M8, Chicago, IL 60601
Worldwide Parking Solutions (WPS) 7524 Standish Place, Suite 150, Rockville, MD 28055
RevCon Technology Group, Inc. 1715 Cortland Court, Suite 4, Addison, IL 60101
The vendors made recommendations as to installation configurations and provided unit
base costs by type. The table below does include installation, training, freight and other
ancillary costs associated with the project and additional costs associated with alternate
items selected in addition to the base proposal to the City.
Recommended Configurations:
Automated Parking Technologies Cost
Equipment Costs (Total Replacement) $1,062,449.00
Installation, freight and training $ 277,398.00
Total $1,339,847.00
HUB Parking Cost
Equipment Costs (Total Replacement) $1,207,091.60
Installation, freight and training $ 85,596.60
Total $1,292,688.20
Page 3 of 5
131 of 534
Worldwide Parking Solutions Cost
Equipment Base Costs (Total Replacement) $1,275,864.00
Installation, freight and training $ 170,067.00
Total $1,445,931.00
Revcon Technology Group, Inc. Cost
Equipment Base Costs (Total Replacement) $1,249,963.00
Installation, freight and training $ 107,600.00
Total $1,357,563.00
Upon completion of the interview process, staff determined that Automated Parking
Technologies (APT) provided the best overall solution in providing an updated PARCS
system. APT will be providing equipment manufactured by SKIDATA, a 100%
subsidiary of the Swiss Kudelski Group. Worldwide installations total 10,000 in over 70
countries. APT currently has Chicago area installations and SKIDATA equipment at
Union Station, the Museum of Science and Industry, City of Aurora, Interpark LLC, ABM
Parking Services and the City of Racine, Wisconsin. In addition, APT maintains a $2
million inventory of parts and replacement equipment at their Chicago facility.
Below is a summary of the scoring sheet for all vendors.
Parking Access and Revenue Control (PARCS)
RFP 14-25
Interview Ratings
Firm
Qualifications -
Firm Exp
20 pts
Project
Approach
20 pts
Cost
20 pts
Completeness
of Proposal
10 pts
Extended
Service
Agreement
10 pts
Executing
Contract
Agreement
10 pts
M/W/EBE
10 pts
Total Score
100 pts
14 12 16 6 9 10 0 67
16 10 17 7 8 7 0 65
18 15 18 6 10 6 0 73
15 15 14 8 8 10 3 73
18 18 18 8 7 10 0 79
TOTAL 16 14 17 7 8 9 1 71
12 12 14 5 5 10 0 58
10 10 10 6 8 5 0 49
15 12 18 6 10 6 0 67
19 16 16 10 8 10 3 82
18 16 18 7 5 10 0 74
TOTAL 15 13 15 7 7 8 1 66
19 18 10 10 8 8 6 79
18 17 12 10 10 8 10 85
18 19 18 10 10 8 8 91
19 17 10 8 7 10 8 79
17 16 15 10 9 10 6 83
TOTAL 18 17 13 10 9 9 8 83
17 17 16 9 8 9 10 86
16 17 15 8 7 8 8 79
18 19 18 10 10 10 10 95
19 19 16 10 7 10 10 91
18 18 17 8 7 10 10 88
TOTAL 18 18 16 9 8 9 10 88
APT
HUB (DataPark)
WPS
TIBA (Revcon)
RFP 14-25 asked for optional equipment purchase prices if staff determined that it was
in the best interest of the City to overhaul the entire system to ensure longevity and
efficiency. The table below provides a summary of individual item costs associated with
base units and selected other items to be provided by APT.
Page 4 of 5
132 of 534
PARCS Pricing:
Description Unit Price
Ea.
Number Total
Skidata Entry/Exit Gates $9,615.00 24 $230,760.00
Commend Calls Stations $1,969.00 24 $47,256.00
Skidata Pay Stations (w/bills) $20,382.00 6 $122,292.00
Skidata Pay Stations (Credit only) $13,756.00 5 $68,780.00
Call Stations (for pay stations) $1,969.00 11 $21,659.00
Skidata Door Stations (nested area) $1,086.00 21 $22,806.00
Barrier Gates $2,311.00 41 $94,751.00
Skidata Process PC $27,206.00 3 $81,618.00
Site Licenses $6,328.00 3 $18,984.00
Merchant Validators $628.00 12 $7,536.00
On-Line Discount Validation Programs $2,129.00 3 $6,387.00
Skidata Manual Pay Stations (Office) $8,461.00 3 $25,383.00
Lot Full Sign w/pedestal $662.00 6 $3,972.00
Bulk Validation Coupon Generator $7,275.00 1 $7,275.00
LPR Camera Systems $6,023.00 40 $240,920.00
Hotel System Module w/Desktop Encoder $11,934.00 1 $11,934.00
CCTV for Entry/Exit and Pay Stations $1,089.00 24 $26,136.00
Proximity Cards $6.00 4,000 $24,000.00
Freight and Installation $277,398.00 $277,398.00
Total Purchase and Installation Costs: $1,339,847.00
Ongoing Costs:
Warranty/Maintenance Plan Per Year Extended Price
Years 1 and 2 Included N/A
Year 3 – 6 $87,000.00 $348,000.00
Year 7 - 9 $96,000.00 $288,000.00
As the tables above indicate, the total cost of the recommended parking solution
proposed by APT is $1,339,847.00. The contract price includes costs associated with
the purchase, installation and training of a new PARCS. Maintenance and warranty
costs are included for the first 2 years of the contract.
APT was the only agency that meets the City’s M/W/EBE expectation of 25%
participation and will participate in the Local Employment Program (LEP). The
remaining vendors either made no request to waive the M/W/EBE participation or
requested a partial or full waiver of the M/W/EBE participation requirements.
Attachments:
M/W/EBE Memo
Page 5 of 5
133 of 534
To: Martin Lyons, Assistant City Manager/Chief Financial Officer
Ashley King, Assistant Director of Administrative Services
Erika Storlie, Interim Director of Administrative Services
Rickey Voss, Division Manager, Revenue/Parking
From: Tammi Turner, Purchasing Manager
Subject: Request for Proposal 14-25, Parking Access & Revenue Control
System
Date: July 13, 2015
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract. With regard the
recommendation for RFP 14-25, for the Parking Access & Revenue Control
System, Automated Parking Technologies, LLC is found to be in initial compliance
with the MWEBE goal and Local Employment Program documentation for this
project.
Automated Parking Technologies, LLC’s total base bid is $1,339,847.00 and will
receive 28% credit.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Horizon Contractors
712 West Root Street
Chicago, IL 60609
Consulting $379,613.00 28% X
Total M/W/EBE $379,613.00 28%
Memorandum
RFP 14-25, Parking Access & Revenue Control System
M/W/EBE Memo, 07.13.2015 134 of 534
For City Council meeting of July 27, 2015 Item A4 .1
Business of the City by Motion: Finished Water Metering Improvements
Change Order
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Subject: Approval of Change Order No. 2 for Finished Water Metering
Improvements (Bid 13-69)
Date: July 16, 2015
Recommended Action:
Staff recommends City Council authorize the City Manager to execute Change Order
No. 2 for the Finished Water Metering Improvements (Bid 13-69) with Glenbrook
Excavating & Concrete (1350 N. Old Rand Road, Wauconda, IL). This change order
will increase the contract amount by $152,098.61, from $488,494.00 to $640,592.61.
Funding Source:
The project is funded from the Water Fund (Project Account 733105). It had a total
budget allocation of $950,000 in FY 2014.
Background:
This project involves installing a new master flow meter on the 48-inch diameter feeder
main in front of the Water Plant. The new meter is sized to more accurately measure
the range of water flow going to Evanston and Skokie.
Change Order No. 1 extended the contract time by 35 days to allow construction to
occur during the summer months when vehicle and pedestrian traffic on Lincoln Street
is minimized. It did not increase the contract amount.
Analysis:
The design of the new meter vault assumed that the existing 48-inch diameter feeder
main was level in the area where it was to be installed. This was based on a drawing of
record from when the feeder main was installed in 1960.
During the installation of the new meter vault, actual field measurements indicated that
the existing feeder main was not level, and that there was actually a 15-inch difference
Memorandum
135 of 534
in the upstream and downstream elevations within the 48 feet of existing pipe removed
and replaced during the project. The contractor initially tried to use two 45-degree
bends to adjust the elevation of the new pipe to reconnect to the existing pipe. The use
of the bends created unequal pressure on new meter vault and piping, causing the
joints to leak as the system was being pressurized. The design engineer, Baxter &
Woodman, determined the solution was to weld the existing pipe joints together, 32 feet
upstream and downstream of the new flow meter vault. This required four additional
excavations to expose the pipe joints and weld them together as well as the restoration
of these new excavations.
The labor, equipment and material costs for this extra work are being billed to the City
using standard IDOT Time & Material rates. Glenbrook is also being reimbursed for a
contract delay that occurred during the time in which Baxter & Woodman was notified of
the changed condition until they developed the solution for the unforeseen condition.
The City is still considering its options to seek reimbursement from the engineer for the
costs associated with the additional work performed by Glenbrook. However,
Glenbrook performed the work as directed by the engineer in a satisfactory manner and
should be compensated for this work.
Legislative History:
The City Council approved contract award to Glenbrook Excavating & Concrete on
February 24, 2014.
The City Council approved Change Order No. 1 on July 17, 2014.
Attachments:
Change Order No. 2
136 of 534
137 of 534
For City Council meeting of July 27, 2015 Item A4.2
Business of the City by Motion: 2015 CIP I Contract Change Order #2
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Sat Nagar, P.E., Asst. Director of Engineering & Infrastructure
Dan Manis, P.E., Senior Project Manager
Subject: 2015 Water Main Replacement & Street Resurfacing Project CIP I Change
Order No. 2
Date: July 17, 2015
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute Change
Order No. 2 to the contract for the 2015 Water Main Replacement & Street Resurfacing
CIP I Project (Bid #15-13) with A. Lamp Concrete Contractors Inc. (1900 Wright Blvd.,
Schaumburg, IL 60193) in the amount of $160,000 for safety and environmental
regulations related to the project.
Funding Source:
Funding for this work will be from the Water Fund, Account 513.71.7330.65515/415855.
These costs may be reimbursed by the Insurance Fund at a later date.
Summary:
The 2015 water main and CIP Street Resurfacing Project 1 consist of three street
segments that include Dodge Avenue from Mulford Street to Oakton Street. The water
main installation on Dodge Avenue requires additional procedures be implemented
during construction. Soil testing and evidence preservation is required.
Change Order No. 2 includes the following:
• Means and methods modifications according to the Chemical Safety Work Plan;
• Continuous air quality monitoring by a safety professional;
• Soil contaminant monitoring by an environmental professional;
• Storage and sampling of excavated material for sampling by City representatives;
• Preserving excavated material for sampling and screening as possible evidence.
Memorandum
Page 1 of 2
138 of 534
The contractor will also accelerate the construction schedule to limit impacts of
construction on Dawes Elementary School.
The Change Order No. 1 was approved by the Council on June 22, 2015 consists of the
construction of a bike path along Church Street from Dodge Avenue to the ETHS
entrance.
Attachments:
Change Order Form
Page 2 of 2
139 of 534
City of Evanston
Publics Works Department
Engineering Division
er Main & Street Resurfacing Project CIP 1
nge Order #2 (Contract Amendment)
Contractor:A. Lamp Concrete Contractors
Contract:
Original Approval:March 27, 2015
Original Contract Amount:$3,478,157.52
Change Order #1:$140,215.00
Proposed Change Order #2:$160,000.00
Revised Contract Amount:$3,778,372.52
Project Schedule: Start Date:May 1, 2015
Completion Date:October 31, 2015
Approvals:
For the Contractor:For the City:
____________________________________________________________
Signature Signature
_______________________________City Manager___________________
Title Title
Date: _________________________Date: _________________________
2015 CIP 1 Water Main & Street Resurfacing Project
140 of 534
For City Council Meeting of July 27, 2015 Item A5
Business of the City by Motion - Sidewalk Café, Vinic Wine
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Sat Nagar, P.E., Assistant Director for Engineering & Infrastructure
Rajeev Dahal, Senior Project Manager
Subject: Sidewalk Café for Vinic Wine, 1509 Chicago Avenue
Date: June 14, 2015
Recommended Action:
Staff recommends that City Council approve a first-time application for a sidewalk café
permit for Vinic Wine, an enoteca located at 1509 Chicago Avenue.
Summary:
The Public Works Department has reviewed the sidewalk café application and
recommends approval per the attached site plan. Due to the construction activity
adjacent to the site, the Health Department requires that the sidewalk café not operate
during construction hours, and that all food contract surfaces are free of debris, washed
rinsed and sanitized prior to use.
Attachments:
Vinic Wine – Site Plan and Application
Memorandum
141 of 534
142 of 534
143 of 534
144 of 534
145 of 534
146 of 534
147 of 534
148 of 534
149 of 534
150 of 534
151 of 534
To: Members of the City Council
From: Mayor Elizabeth B. Tisdahl
Subject: Resolution 76-R-15, Amended Contract for City Manager
Date: July 22, 2015
On July 20, 2015, the City Council met in Executive Session to complete the annual
review of City Manager Wally Bobkiewicz.
The City Council and I gave the City Manager an outstanding performance review. This
past year, the City has continued to move forward on many fronts. In recognition of the
City Manager’s service, the City Council requested that I work with the City Manager to
prepare an amendment to his contract granting him a 2.5% general salary increase
retroactive to January 1, 2015. This is the same percentage given to all general
employees this year as a cost of living adjustment.
The City Manager requested not to be considered for a merit raise this year.
All unrepresented managers will not receive merit salary adjustments in 2015 given the
continuing uncertainty of the State of Illinois budget issues.
The attached amendment reflects these changes.
The City Council and I thank Mr. Bobkiewicz for his service to the residents of Evanston
and look forward to working with him in the years ahead.
Memorandum
For City Council meeting of July 27, 2015 Item A6
Business of the City by Motion: City Manager Contract Amendment
For Action
152 of 534
7/21/2015
76-R-15
A RESOLUTION
Authorizing An Amended Employment Contract
For City Manager Wally Bobkiewicz
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the Section 1 of the Employment Contract between the
City of Evanston and City Manager Wally Bobkiewicz is hereby amended as follows:
1. In accordance with Evanston City Code (“ECC”) § 1-8-1, the City of
Evanston employs Bobkiewicz in the position of City Manager at an annual salary of
Two Hundred One Thousand and Fifty Eight Dollars ($201,058) Two Hundred Six
Thousand and Eighty Four Dollars ($206,084) per year. This annual salary is effective
January 1, 2014 2015, and any retroactive salary amounts owed to Bobkiewicz shall
correspond to this effective date. This amount may be adjusted as provided below.
Unless otherwise provided in this Agreement, or by other City action, Bobkiewicz will
devote his full time and energies to perform the functions and duties specified by statute
and relevant City ordinances and resolutions of City Manager, and to perform such
other legally permissible and proper duties and functions as City may from time to time
assign. The City will not intervene with the execution of the City Manager’s powers and
duties as provided by the ECC (including, without limitation, ECC §§ 1-8-1, et seq.) or
other applicable law. Bobkiewicz is expected to conform to the ICMA Code of Ethics
and must comply with Title 1, Chapter 8 of the ECC.
153 of 534
76-R-15
SECTION 2: All other terms and provisions of the Employment Contract of
the City Manager not amended by Section 1 of this Resolution shall remain in full and
effect.
SECTION 3: That this Resolution shall be in full force and effect from and
after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2015
154 of 534
For City Council meeting of July 2 7, 2015 Item A7
Resolution 69-R-15: Appointment of Deputy Treasurer
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Ashley King, Assistant Director, Administrative Services
Subject: Resolution 69-R-15, Appointment of Deputy Treasurer
Date: July 6, 2015
Recommended Action:
Staff recommends adoption of Resolution 69-R-15 appointing Accounting Manager
David Meimers to be the Deputy Treasurer of the City of Evanston.
Summary:
The City’s finances are currently managed in a collaborative effort by the Chief Financial
Officer, the Assistant Director of Administrative Services (supervises the budget), and
the Accounting Manager. This group works as a team to ensure Evanston’s continued
financial success and stability.
There are a number of municipal finance functions which must be solely done by the
Treasurer or Deputy Treasurer as stated in (65 ILCS 5/3.1-35-40) Illinois Municipal
Code. These functions include filing the monthly financial reports, engaging in joint
investments, and reporting a full and detailed account of all receipts and expenditures of
the municipality.
Practically, Mr. Meimers’ job functions will remain essentially the same. Mr. Meimers
currently directs and supervises daily accounting operations. This includes supervising
accounts payable, auditing, cash, investments; maintaining the integrity of the financial
system, preparing the Comprehensive Annual Financial Report (CAFR) and other
reports collaboratively with accounting staff, managing the annual audit, preparing the
General Fund, governmental, proprietary and trust funds, and assuring that accurate,
timely financial information is available to management. He also handles debt and TIF-
related work. In adopting this ordinance, Mr. Meimers will be able to serve as a back-up
in performing the Treasurer’s functions as outlined in the Illinois Municipal Code as
necessary.
-------------------------------------------------------------------------------------
Attachments:
Resolution 69-R-15
Memorandum
155 of 534
7/6/2015
69-R-15
A RESOLUTION
Authorizing the Appointment of a Deputy Treasurer for the
City of Evanston
WHEREAS, Martin Lyons is the City of Evanston Treasurer and an
authorized signatory for City of Evanston financial accounts and keeps the financial
books and records of the City, which was authorized by Ordinance 100-O-09 adopted
on October 26, 2009; and
WHEREAS, it is in the best interest of the City of Evanston to appoint a
Deputy Treasurer to assist in the Treasurer responsibilities in the absence of the
Treasurer or during times of peak workloads; and
WHEREAS, it is necessary and in the best interest of the City to
empower a Deputy Treasurer to keep the financial books and records, sign checks and
withdraw or transfer funds in the absence of the Treasurer,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Assistant City Manager, Martin Lyons, shall remain the City
of Evanston Treasurer and execute the duties required under the Illinois Municipal
Code, 65 ILCS 5/3.1-35-40.
SECTION 2: Accounting Manager, David Meimers, shall be appointed
Deputy Treasurer to assist and perform Treasurer functions and duties due to absences
and/or peak workloads.
SECTION 3: David Meimers will be authorized to keep the financial books
156 of 534
69-R-15
~ 2 ~
and records of the City, withdraw or transfer funds and to sign checks drawn on the
City.
SECTION 4: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 5: That this Resolution 69-R-15 shall be in full force and effect
from and after the date of its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2015
157 of 534
For City Council Meeting of July 27, 2015 Item A8
Ordinance 83-O-15: Authorizing the Sale of a Surplus Fleet Vehicles
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Acting Director of Administrative Services
Lonnie Jeschke, CPFP, Manager Fleet Services
Subject: Ordinance 83-O-15, Sale of Surplus Property Fleet Vehicles
Date: July 6, 2015
Recommended Action:
Staff recommends that City Council adopt Ordinance 83-O-15 authroizing the City
Manager to offer to sell vehicles owned by the City through public auction at the special
Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on or
around Tuesday, October 13, 2015 or any other subsequent America’s Online Auction
as these vehicles become available, on a timely basis, as a result of new vehicle
replacements being placed into service.
Summary:
The Fleet Services Division typically participates in two to three vehicle and equipment
auctions per year in the Northern Illinois area. The auctions are provided on behalf of
America’s Auto Auction, 14001 S. Karlov Avenue, Crestwood, Illinois 60554. America’s
Auto Auction is the Northwest Municipal Conference Suburban Purchasing
Cooperative’s “bid winner” for auction services for member municipalities.
This request authorizes the Fleet Services Division of the Administrative Services
Department to sell the vehicles listed in the table below through Northwest Municipal
Vehicle Auction sponsored by America’s Auto Auction or any subsequent online internet
auction to the highest bidder. All net proceeds from the auction will be credited to
Account 601.26.7780.56065, “Sale of Surplus Property.”
Memorandum
158 of 534
SURPLUS FLEET VEHICLES/EQUIPMENT
Cost Center
Department
Vehi
cle #
Vehicle
Make
Vehicle
Model
Year
V.I.N. #
Overall
Condition
L.T.D. Miles
2265 E.P.D. Tactical 25 Ford C.V. 2005 2FAHP71W45X177918 Very Poor 66,784
2265 E.P.D. NET 26 Ford C.V. 2005 2FAHP71W05X177916 Poor 60,481
2285 E.P.D. P.S.T. 28 Ford C.V. 2005 2FAHP71W25X177917 Poor 39,996
2210 E.P.D. Patrol 40 Ford C.V. 2011 2FABP7BV1BX137593 Poor 69,721
2210 E.P.D. Patrol 46 Ford C.V. 2011 2FABP7BV7BX137596 Very Poor 67,027
2210 E.P.D. Patrol 53 Ford C.V. 2009 2FAHP71V49X105050 Very Poor 72,873
2210 E.P.D. E.T. 56 Expedition 2011 1FMJU1G54BEF30084 Very Poor 94,580
2210 E.P.D. Patrol 60 Tahoe 2011 1GNLC2EOXBR256936 Totaled 101,329
2215 E.P.D. Cr. Inv. 76 Ford C.V. 2005 2FAHP71W75X177914 Poor 46,010
2215 E.P.D. Cr. Inv. 79 Ford C.V. 2005 2FAHP71W95X176022 Very Poor 76,567
2230 E.P.D. Juvenile 82 Ford C.V. 2006 2FAHP71W46X149151 Poor 89,523
2230 E.P.D. Juvenile 85 Ford C.V. 2008 2FAFP71V18X112723 Poor 45,939
2310 E.F.D. Fire Prev. 330 Taurus 2006 1FAHP53U56A137499 Poor 70,311
2310 E.F.D. Fire Prev. 350 Taurus 2006 1FAHP53UX6A137501 Very Poor 83,055
3020 Recreation 450 Bus 1999 1HVBBABPOXH247995 Very Poor 96,700
3085 Rec. Maint. 516 Ford F-350 2003 1FDWF37P63ED85869 Very Poor 53,586
3510 Hortic. Maint. 526 Ford F-450 2003 1FDXF47F83EA32566 Very Poor 38,852
7710 Fleet Services 759 Dodge Ram 2001 3B7KF26Z91M531012 Very Poor 59,300
2126 C.D. Bld. Insp. 801 Ford C.V. 2005 2FAHP71W35X176033 Very Poor 56,179
2435 H.H.S. Code Comp. 802 Ford C.V. 2007 2FAHP71W27X102007 Poor 55,988
2126 C.D. Bld. Insp. 810 Ford C.V. 2007 2B3KA43G17H819046 Very Poor 50,060
Attachments:
Ordinance 83-O-15: Authorizing the Sale of a Surplus Fleet Vehicle Owned by the City
of Evanston (Northwest Municipal Vehicle Auction)
Page 2 of 2
159 of 534
160 of 534
161 of 534
162 of 534
163 of 534
For City Council meeting of July 27, 2015 Item A9
Ordinance 99-O-15 Authorizing the City Manager to Negotiate the Sale of 1941 Jackson
For Introduction and Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Mark Muenzer, Director of Community Development
Sarah Flax, Housing & Grants Administrator
Subject: Ordinance 99-O-15, Authorizing the City Manager to negotiate the Sale of
City-Owned Real Property at 1941 Jackson Avenue
Date: July 14, 2015
Recommended Action
City staff recommends adoption of Ordinance 99-O-15 authorizing the City Manager to
negotiate the sale of City-owned real property at 1941 Jackson Avenue to Community
Partners for Affordable Housing (CPAH) according to the terms of the Amendment to
the Development and Affordable Housing Agreement with Evanston Township High
School and CPAH for the development of 1941 Jackson Avenue as Affordable Housing.
A two-thirds majority is required for adoption of this ordinance. Suspension of the Rules
is requested for Introduction and Action by City Council on July 27, 2015.
Summary
Ordinance 99-O-15 authorizes the City Manager to negotiate the sale of 1941 Jackson
Avenue to CPAH for the sum of $10, per the terms of the development agreement and
to meet eligibility requirements for Illinois Affordable Housing Tax Credits. The
ordinance is necessary to follow the procedural requirements outlined for the sale of
City real property per Section 1-17-4-2 of the City Code. A subsequent ordinance
authorizing the sale of real property located at 1941 Jackson Avenue will be brought to
City Council for consideration at the August 17, 2015 City Council meeting.
Evanston Township High School (ETHS) students constructed a single family home as
part of a course entitled “Geometry In Construction”. The home is now located at 1941
Jackson Avenue and ready to be sold by Community Partners for Affordable Housing
(CPAH) to an income eligible household according to the requirements of the
development agreement and the Neighborhood Stabilization Program 2 (NSP2) through
which the property was acquired. To facilitate that sale and support stabilization goals of
NSP2, staff recommends amending the eligible household income stated in the
Development and Affordable Housing Agreement from 60% to 120% of AMI. The
change in income level is possible because CPAH included 1941 Jackson Avenue with
Memorandum
164 of 534
two Evanston condominium units donated by the Evanston Housing Corporation in its
application for an allocation of Illinois Affordable Housing Tax Credits to the Illinois
Housing Development Authority. When multiple units are combined in a project
application, 25% of the units must be sold or rented to households whose incomes do
not exceed 60% of AMI, and 75% to households whose incomes do not exceed 120%
AMI; with a single unit application, the household income cannot exceed 60% of AMI.
Income eligible employees of Evanston Township High School and the City of Evanston
will be prioritized for purchase of the property. CPAH will assist the City in the sale of
the Tax Credits and the proceeds will be donated to ETHS for the Geometry in
Construction class according to the agreement. All other terms in the Development and
Affordable Housing Agreement between the parties remain unchanged.
The recommendation to adopt Resolution 74-R-15 to amend the Development and
Affordable Housing Agreement among the Evanston Township High School District No.
202, Community Partners for Affordable Housing, and the City will be considered at July
27, 2015, Planning & Development. That agreement outlines the terms between the
three parties regarding the development of 1941 Jackson Avenue as affordable housing
and amends the eligible income of the household purchasing the property from not to
exceed 60% of the area median income (AMI) to not to exceed 120% of the AMI.
Attachments
Ordinance 99-O-15
165 of 534
7/10/2015
99-O-15
AN ORDINANCE
Authorizing the City Manager to Negotiate the Sale of City-Owned
Real Property Located at 1941 Jackson Avenue
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: On September 23, 2013, the City Council adopted Resolution
45-R-13 authorizing the execution of a Development and Affordable Housing Agreement
(the “Agreement”) for the construction of a residential h ome at 1941 Jackson Avenue,
legally described in Exhibit A (“Subject Property”), through a program called “Geometry in
the Classroom” at the Evanston Township High School; and
SECTION 2: the City acquired the Subject Property through its Neighborhood
Stabilization Program (“NSP2”) to implement the Agreement between the City, Evanston
Township High School District No. 202 (“ETHS”) and Community Partners for Affordable
Housing (“CPAH”); and
SECTION 3: The residential home has been constructed and to implement
terms of the Agreement, the City Manager is hereby authorized and directed to negotiate
the sale of the City’s interests in the Subject Property.
SECTION 4: Pursuant to Subsection 1-17-4-2-(B) of the Evanston City
Code, 2012, as amended (the “City Code”), an affirmative vote of two-thirds (⅔) of the
elected Aldermen is required to accept the recommendation of the City Manager on the
negotiation authorized herein. The City reserves the right to reject any and all negotiations.
166 of 534
99-O-15
~2~
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: This ordinance shall be in full force and effect from and after its
passage, approval, and publication in the manner provided by law.
SECTION 6: If any provision of this Ordinance or application thereof to any
person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall
not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this Ordinance
is severable.
SECTION 7: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
Ayes: ______________
Nays: ______________
Introduced:_________________, 2015
Adopted:___________________, 201 5
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
167 of 534
99-O-15
~3~
EXHIBIT A
LEGAL DESCRIPTION
THE NORTH 30 FEET OF LOT 15 AND THE SOUTH 10 FEET OF LOT 16 IN BLOCK 5 IN
GRANT AND JACKSON’S ADDITION TO EVANSTON A SUBDIVISION IN THE SOUTH
PART OF THE NORTHEAST 1/4 OF THE NORTHEAST 1/4 OF SECTION 13,
TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN AND
PAR TOF THE NORTHWEST 1/4 OF THE NORTHWEST 1/4 OF SECTION 18,
TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN
COOK COUNTY, ILLINOIS.
COMMON ADDRESS: 1941 Jackson Avenue, Evanston, Illinois 60201
PERMANENT INDEX NUMBERS: 10-13-211-002-0000
168 of 534
For the City Council Meeting of May 10, 2010 Item #
For City Council Meeting of July 27, 2015 Item A10
Ordinance 97-O-15: 4-Way Stop at Lake Street and Grey Avenue
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Sat Nagar, P.E., Assistant Director for Engineering & Infrastructure
Rajeev Dahal, Senior Project Manager
Subject: Ordinance 97-O-15 Amending the City Code to Establish a 4-Way Stop
Control at the Intersection of Lake Street and Grey Avenue
Date: July 27, 2015
Recommended Action:
Staff recommends adoption of Ordinance 97-O-15 which amends Section 10-11-5(D),
Schedule V(D) of the City Code to establish a 4-Way Stop Control at the intersection of
Lake Street and Grey Avenue, at the Evanston Township High School driveway (south
entrance).
Funding Source:
Funding will be through the General Fund-Traffic Control Supplies (2670.65115), which
has a FY 2015 budget of $40,000.
Summary:
The 2nd Ward Alderman has requested a 4-Way Stop Control at the intersection of Lake
Street and Grey Avenue to improve the operational and the safety concerns expressed
by Evanston Township High School. This intersection does not meet the Manual of
Uniform Traffic Control Devices (MUTCD) warrants for a 4-Way Stop Control
intersection. Currently the Grey Avenue and the school driveway vehicle traffic is
controlled by the stop signs at the intersection, and the Lake Street traffic has the free
flow. There is a fair amount of vehicular and pedestrian traffic at the intersection during
school arrival and dismissal periods, and the installation of the stop signs would address
the operational and safety concerns at the intersection.
Attachment:
Ordinance 97-O-15
Memorandum
169 of 534
06/29/2015
97-O-15
AN ORDINANCE
Amending Section 10-11-5(D), Schedule V(D)
of the Evanston City Code, “Four-Way Stops”
(Four-Way Stops at Lake Street and Grey Avenue)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 10-11-5(D), Schedule V(D), “Four-Way
Stops” of the Evanston City Code of 2012, as amended, is hereby further amended
by adding the following:
N. & S. and E. & W. traffic at Grey Avenue and Lake Street
SECTION 2: That the findings and recitals contained herein shall be
declared to be prima facie evidence of the law of the City and shall be received in
evidence as provided by the Illinois Complied Statues and the courts of the State of
Illinois.
SECTION 3: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 4: That this Ordinance 97-O-15 shall be in full force and
effect from and after its passage, approval and publication in the manner provided
by law.
SECTION 5: That if any provision of this Ordinance 97-O-15 or
application thereof to any person or circumstance is ruled unconstitutional or
otherwise invalid, such invalidity shall not affect other provisions or applications of
170 of 534
97-O-15
this Ordinance 97-O-15 that can be given effect without the invalid application or
provision, and each invalid provision or invalid application of this Ordinance 97-O-15
is severable.
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene
City Clerk
Approved as to form:
______________________________
Grant Farrar
Corporation Counsel
171 of 534
For City Council meeting of July 27, 2015 Item A11
Ordinance 101-O-15: Regulating Panhandling and Soliciting Activities
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Michelle L. Masoncup, Deputy City Attorney
Subject: Ordinance 101-O-15, Regulating Panhandling and Soliciting Activities
Date: July 14, 2015
Recommended Action:
Staff recommends adoption of Ordinance 101-O-15 to amend panhandling and
solicitation regulations, which is both consistent with case law and provides uniformity
regarding distance requirements for panhandling and soliciting at certain locations.
Summary:
Ordinance 101-O-15 amends Title 9, Chapter 5 of the Evanston City Code of 2012 to
regulate locations in which panhandling and soliciting is not permitted. The City is
experiencing complaints from patrons and visitors utilizing parking garages and public
parking spaces that they are receive frequent panhandling and solicitation requests
while they are trying to conduct the transaction to pay for parking and their wallet is
visible. Solicitation and panhandling at these locations is disruptive to visitors to the
City and to local businesses, and contributes to not only loss of access to and
enjoyment of public places but also a sense of intimidation as they complete the
transaction at the machine and facilities.
This ordinance is timely and appropriate because current laws and City regulations are
insufficient to address the aforementioned problems. The restrictions contained herein
are neither overbroad nor vague and are narrowly tailored to serve a substantial
governmental interest. This ordinance is not seeking to limit persons from exercising
their constitutional right to solicit or panhandle, but rather to impose additional content
neutral time, place and manner restrictions on the activity which has been authorized
under recent federal case law, most recently in Norton v. City of Springfield, 768 F.3d
713 (7th Cir. 2014), in which the Court approved the City of Springfield’s panhandling
ordinance as content neutral.
The revisions to the City Code proposed in this ordinance accomplish three goals: (1)
adds parking meter, pay stations, and median location distance requirements; (2)
moves the restrictions regarding automated teller machines to Section (b) to add it to
the list of prohibited locations and removes it from Section (c), which address behavioral
actions that constitute “aggressive panhandling and solicitation”; and (3) provides
Memorandum
172 of 534
uniformity for the distancing requirements which range from 10 - 20 feet depending on
the activity which can be more difficult to regulate and enforce for City staff.
-------------------------------------------------------------------------------------
Attachments:
Ordinance 101-O-15
173 of 534
7/7/2015
101-O-15
AN ORDINANCE
Amending Title 9, Chapter 5, Section 25 of the Evanston City Code to
Prohibit Panhandling or Soliciting Activities While At or Near Certain
Areas and Locations in the City
SECTION 1. Legislative Statement. Pursuant to Article VII of the Illinois
Constitution of 1970, the City of Evanston (“City”) is a home rule municipal corporation
authorized to exercise powers and perform functions pertaining to its government and
affairs including, but not limited to, the power to regulate for the protection of the public
health, safety, morals and welfare. The City currently restricts panhandling in public
places to deter and prevent fraud and crime, and to protect the privacy and safety of
people in and about the public ways of the City. In furtherance of the City’s interest in
protecting the public health, safety, morals and welfare, and in order to further deter and
prevent fraud and crime, and to protect the privacy of residen ts in the City, the City
Council desires to place certain reasonable limits on panhandling and soliciting activities
in the City. The City Council recognizes a constitutional right to solicit and panhandle in
a peaceful and nonthreatening manner and regulates the activity in a reasonable
manner with content neutral restrictions. Norton v. City of Springfield, 768 F.3d 713, 717
(7th Cir. 2014); Lederman v. New York City Department of Parks, et al., 731 F.3d 199,
202 (2nd Cir. 2013). This ordinance balances the needs for persons to be protected from
aggressive solicitation or from intimidating circumstances when persons are most
vulnerable and leaves ample alternative channels of communication to panhandle and
solicit.
174 of 534
101-O-15
~2~
SECTION 2: Section 9-5-25(b) of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
9-5-25 – PANHANDLING AND SOLICITING.
(A) Definitions:
PANHANDLING:
An act made in person in or upon any street, public place, park,
premises, or residence in the City, in which a person requests an
immediate donation of money or other gratuity from another person,
and includes, but is not limited to, seeking donations:
1. By verbal or written appeal; or
2. By music, singing, or other street performance; and
3. Where the person to whom the request is made receives an item or
service of little or no monetary value in exchange for a donation, under
circumstances where a reasonable person would understand that the
transaction is in substance a donation.
However, panhandling shall not include passively standing or sitting, or
performing music or song or any other street performance with a sign
or other indication that a donation is being sought, without any verbal
request other than in response to an inquiry by another person.
PERSON: A natural person or persons, partnership, firm, corporation, or
organization of any kind.
PREMISES:
Any occupied building or structure, including but not limited to all
buildings or structures containing residences, including the
surrounding outdoor property owned or leased by the occup ant, or any
separate dwelling unit contained within any occupied building or
structure, of any type.
SOLICITING:
An act made in person in or upon any street, public place, park,
premises or residence in the City, in which a person requests or seeks
to obtain:
1. Orders or customers for the purchase of goods, wares,
merchandise, foodstuffs, and/or services, of any kind, character or
description whatever, for any kind of consideration whatever; or
2. Prospective customers for application or purchase of insurance of
175 of 534
101-O-15
~3~
any type, kind, or character; or
3. Subscriptions to books, magazines, periodicals, newspapers, and
every other type or kind of publication; or
4. Gifts or contributions of money, clothing, or any other valuable thing
for the support or benefit of any charitable non-profit association,
organization, corporation, or project.
(B) Limitations on Panhandling and Soliciting. It shall be unlawful to engage in an act
of panhandling or soliciting in the City:
1. Within fifteen (15) feet of the following areas, where the public is considered
vulnerable, or where solicitation or panhandling would interfere with the flow of
traffic:
(a) An automated teller machine or facility;
(b) The entrance or exit of a bank;
(c) The entrance or exit of a check cashing business;
(d) A parking pay station or meter on a street;
(e) A public parking garage or parking lot pay station;
(f) Sidewalk café portion of a restaurant;
(g) From a median;
(h) A public transportation vehicle; or
(i) Public transportation facility;
If the person to whom the panhandling or soliciting request is made is located in
a sidewalk cafe, in a public transportation vehicle, or in a public transportation
facility.
2. If the panhandler or solicitor, or the person to whom the panhandling or
soliciting request is made, is located at any of the following locations: a bus stop;
in any public transportation vehicle or public transportation facility; in a vehicle
which is parked or stopped on a public street or alley; in a sidewalk cafe, or
within twenty (20) feet in any direction from an automated teller machine or
entrance to a bank.
2. 3. By going upon any premises and ringing the doorbell upon or near any door
located thereon, or rapping or knocking upon any do or, or creating any sound in
any other manner calculated to attract the attention of the occupant(s) thereof, for
the purpose of securing an audience with the occupant(s) thereof and engaging
in soliciting as herein defined, prior to 9:00 a.m. or after 6:0 0 p.m. Monday
through Saturday, or at any time on a Sunday or on a State or National Holiday.
3. 4. By going upon any premises and ringing the doorbell upon or near any door
located thereon, or rapping or knocking upon any door, or creating any sound in
any other manner calculated to attract the attention of the occupant(s) thereof, for
the purpose of securing an audience with the occupant(s) thereof and engaging
176 of 534
101-O-15
~4~
in panhandling as herein defined, prior to 9:00 a.m. or after 4:00 p.m. of any
weekday, or prior to 9:00 a.m. or after 4:00 p.m. on any Saturday, or at any time
on a Sunday or on a State or National Holiday.
4. 5. By going upon any premises and ringing the doorbell upon or near any door
located thereon, or rapping or knocking upon any door, or cre ating any sound in
any manner calculated to attract the attention of the occupant(s) thereof, for the
purpose of securing an audience with the occupant(s) thereof and engaging in
panhandling or soliciting, in defiance of a notice posted in accordance with
Subsection (D) of this Section, or in defiance of an oral notice given by an owner
or occupier of the premises that panhandling and soliciting are not invited.
5. 6. By perpetrating a fraud or misrepresentation of any kind.
6. 7. In a manner that creates a danger or threat of any kind to the public health,
safety, or welfare, or that violates any provision of this Code.
(C) Aggressive Panhandling or Soliciting Prohibited. It shall be unlawful to engage in
an act of panhandling or soliciting in an aggress ive manner. A person's manner is
aggressive if the person engages in any of the following actions:
1. Panhandling or soliciting a person who is standing at an automated teller
machine while located within ten (10) feet of that person.
2. Panhandling or soliciting a person who is standing at an automated teller
machine while the person is standing at the machine and within fifteen (15)
seconds after the person begins to leave the machine.
1. 3. Repeating a panhandling or soliciting request when the person to whom the
panhandling or soliciting request is made is stationary and has refused an
immediately prior request made at that location. Examples of a person who is
stationary include, but are not limited to:
a. Someone waiting in line, at a bus stop, or for a traffic signal;
b. Someone seated on a public bench or in a car parked or stopped in a
public street or alley; or
c. Someone sitting, standing, or otherwise in or upon a premises they own or
occupy.
2. 4. At any time immediately before, during, or after the panhandling or soliciting
request, touching the person to whom the panhandling or soliciting request is
made without that person's consent.
3. 5. Panhandling or soliciting while blocking the path of the person to whom the
panhandling or soliciting request is made, or blocking the entrance to any
premises, building or vehicle.
4. 6. Following behind, alongside, or ahead of the person to whom the
panhandling or soliciting request is made during or after the panhandling or
soliciting request.
5. 7. Directing profane or abusive language at the person to whom the
panhandling or soliciting request is made at any time immediately before, during,
or after panhandling or soliciting.
177 of 534
101-O-15
~5~
6. 8. Immediately before, during, or after panhandling or soliciting, ma king any
statement other than the panhandling or soliciting request or acting in any other
manner which, in light of the circumstances taken as a whole, e.g., darkness,
would cause a reasonable person to feel harassed, intimidated, or compelled to
contribute.
(D) Notice Prohibiting Panhandling and Soliciting. Any owner or occupant desiring to
prohibit any individual from entering their premises for the purpose of engaging in
panhandling or soliciting shall give notice to panhandlers or solicitors by the fo llowing
means:
1. Upon or near the main entrance door to such premises a weatherproof card,
approximately three (3) inches by five (5) inches or larger in size, shall be posted
containing the following words: "NO SOLICITORS ALLOWED," "NO
SOLICITING," or a statement substantially similar to the foregoing that
reasonably informs a panhandler or solicitor that the owner or occupant of the
premises refuses invitation to panhandlers and solicitors.
2. The letters of any such card shall be at least one-third (1/3) inch in height.
3. Any such card so exhibited shall constitute sufficient notice to any panhandler
or solicitor of the determination by the owner or occupant of the premises that
panhandling or soliciting on the premises is prohibited.
(E) Duties of Panhandlers and Solicitors. Every panhandler or solicitor shall:
1. Upon going into or upon any premises within the City, examine any notice
provided for in Subsection (D) of this Section, and comply with the statement
contained on the notice.
2. Upon gaining entrance to any premises located within the City, whether invited
or not, immediately and peacefully depart from the premises when requested to
do so by any owner or occupant thereof.
3. Approach a premises only by using the principal approach route thereto, and
attempt to make contact with the occupants thereof only at the main entrance
door for such premises.
(F) Penalty. Each act of panhandling or soliciting in violation of this Section shall
constitute a public nuisance and a separate violation of this Code and is punishable
by a fine or community service.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this Ordinance 101-O-15 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 101-O-15 that
can be given effect without the invalid application or provision, and each invalid
178 of 534
101-O-15
~6~
application of this Ordinance 101-O-15 is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This Ordinance 101-O-15 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
179 of 534
For City Council meeting of July 27 , 2015 Item A12
Ordinance 103-O-15: Decreasing Class D Liquor License Table Nine
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 103-O-15, Decreasing the Number of Class D Liquor Licenses
for Table Nine, LLC, d/b/a Company, 1307 Chicago Avenue
Date: July 14, 2015
Recommended Action:
Staff recommends City Council adoption of Ordinance 103-O-15.
Summary:
Ordinance 103-O-15 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to decrease the number of authorized Class D liquor licenses from fifty-two
(52) to fifty-one (51). Table Nine, LLC, d/b/a Company (“Company”), 1307 Chicago
Avenue, is not renewing its liquor license. This ordinance amends the City Code to
reflect the decrease in Class D liquor licenses.
-------------------------------------------------------------------------------------
Attachments:
Ordinance 103-O-15
Memorandum
180 of 534
7/14/2015
103-O-15
AN ORDINANCE
Amending City Code Section 3-4-6-(D)
to Decrease the Number of Class D Liquor Licenses
from Fifty-Two to Fifty-One
(Table Nine, LLC, dba “Company”, 1307 Chicago Avenue)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
D Restaurant Liquor None $2,800 $2,800 5251 None 11 a.m.—
1 a.m. (Mon-
Thurs); 11
a.m. – 2 a.m.
(Fri-Sat); 12
p.m. – 1 a.m.
(Sun)
SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as
amended, is hereby further amended by decreasing the number of Class D liquor
licenses from fifty-two (52) to fifty-one (51) to read as follows:
(D) CLASS D licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a "restaurant", as defined in
Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding
Class D licenses only during the period when their patrons are offered a
complete meal.
The applicant for the renewal only of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time of
application.
The annual single-payment fee for initial issuance or renewal of such license shall be
two thousand eight hundred dollars ($2,800.00).
181 of 534
103-O-15
~2~
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
two thousand nine hundred forty dollars ($2,940.00).
No more than fifty-two (52)fifty-one (51) such license(s) shall be in force at any one (1)
time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2015
Adopted: ___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
182 of 534
For City Council Meeting of July 27, 2015 Item A13
Ordinance 92-O-15, Granting an Extension of the Electric Ordinance with ComEd
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: David Stoneback, Utilities Director
Subject: Ordinance 92-O-15, Extending the Electric Franchise Agreement
Date: July 1, 2015
Recommended Action:
Staff and the Utilities Commission recommend that the City Council adopt Ordinance
92-O-15 granting an extension, until September 12, 2020, of the electricity franchise
agreement with Commonwealth Edison (ComEd). This ordinance was introduced at the
July 13, 2015 City Council meeting.
Background:
The City Council adopted Ordinance 58-O-10 that provided for a five-year extension of
the 1957 Electric Ordinance with ComEd. This agreement will terminate on September
12, 2015. Section 3 of the Ordinance allows the City to re-extend the agreement an
additional five years to September 12, 2020, at the City’s sole discretion. Based on the
continued improvement demonstrated by ComEd, staff and the Utilities Commission
believes that extending the franchise agreement an additional five years is in the best
interest of the City.
Summary:
The service provided by ComEd has greatly improved since the 1990s when the City
initially refused to sign the standard franchise agreement with ComEd and began
extending the 1957 Electric Franchise Agreement by three year terms. In 2010 the
franchise agreement was extended for five years. During this five year period there
were three major storms in 2011 that impacted the availability of electric service for
most Evanston residents, some for several days. Barring the outage experienced
during these storms, the reliability of ComEd service has shown steady improvement
and ComEd continues to make improvements resulting in reducing both the frequency
and duration of power outages in Evanston. During 2014, ComEd customers in
Evanston experienced a 99.99% reliability rate.
As part of the Energy Infrastructure Modernization Act (EIMA), ComEd has installed
several distribution automation devices in Evanston. These devices are designed to
reduce the number of customers affected during an interruption by automatically
isolating the disturbance on the circuit and providing power to the rest of the customers
from other circuits. ComEd has also replaced thousands of feet of underground cable
Memorandum
183 of 534
within the past three years. Underground equipment failures had been the largest
cause of interruptions in 2010, but have since dropped to an infrequent cause in 2014.
ComEd continues to comply with the projects and programs listed on Exhibit A attached
to Ordinance 58-O-10 and the Utilities Commission Technical Review Group (TRG)
continues to meet with ComEd semiannually to monitor compliance.
Attachments:
Ordinance 92-O-15
2
184 of 534
185 of 534
186 of 534
187 of 534
188 of 534
189 of 534
190 of 534
191 of 534
192 of 534
193 of 534
194 of 534
195 of 534
196 of 534
197 of 534
198 of 534
199 of 534
200 of 534
201 of 534
202 of 534
203 of 534
204 of 534
205 of 534
206 of 534
207 of 534
For City Council meeting of July 27, 2015 Item A14
Ordinance 100-O-15: Amending the Public Safety Civil Service Commission Rules
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Greg Klaiber, Fire Chief
Richard Eddington, Police Chief
Jennifer Lin, HR Division Manager
Michelle Masoncup, Deputy City Attorney
Subject: Ordinance 100-O-15, Amending the Public Safety Civil Service
Commission Rules
Date: June 25, 2015
Recommended Action:
Staff recommends adoption of Ordinance 100-O-15 amending the Public Safety Civil
Service Commission (Commission) Rules and Regulations. This ordinance was
introduced at the July 13, 2015 City Council meeting.
Background:
After the passage of the Illinois Firefighter Hiring Bill on June 25, 2012, City Council
passed Ordinance 62-O-12 amending Title 2, Chapter 3 of the City Code to address
state law amendments to the Fire Department process and approved amendments to
the Rules and Regulations of the Commission. The amendments to the Rules and
Regulations expanded the number and role of the Commissioners in the hiring process
for new police officers and firefighters and addressed changes in the hiring practices
within the Human Resources Division.
Summary:
Since that time, the Human Resources Division, the Fire Department, and the Police
Department have been diligently complying with the Rules and Regulations only to
discover that the Rules and Regulations, as written, did not fully capture the legislative
intent of the Illinois General Assembly. Some inconsistencies and difficulties presented
themselves, and processes involving Commissioners were confusing and not
consistent.
The recent amendments to the Rules and Regulations streamline the Police and Fire
Departments’ hiring processes to be consistent with Illinois law. They also create
symmetry between the Police and Fire testing processes and creates passing scores for
Memorandum
208 of 534
different components of each hiring process. Another important change has been made
in the final Commission interview process wherein Commissioners make up a majority
of the final interview panel. Since the Commission certification phase is driven by the
Commission, it is important to give deference to their assessments of final candidates
for the Police and Fire Departments.
The revised Rules and Regulations were reviewed and approved by the Commission on
June 25, 2015.
-------------------------------------------------------------------------------------
Attachments:
Ordinance 100-O-15
Amended Public Safety Civil Service Commission Rules and Regulations (Exhibit A)
Page 2 of 2 209 of 534
7/2/2015
100-O-15
AN ORDINANCE
Amending Title 2, Chapter 3 of the City Code
to reflect changes in the Public Safety
Civil Service Commission Rules
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: That section 2-3-6 of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
2-3-6: RULES AND REGULATIONS OF THE PUBLIC SAFETY CIVIL SERVICE
COMMISSION
The Evanston Public Safety Civil Service Commission Rules attached to Ordinance 62-
O-12 as Exhibit A are hereby redacted in full and replaced by the Public Safety Civil
Service Commission Rules which are attached to Ordinance No. 100-O-15 as Exhibit 1
and incorporated herein as if fully restated.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 100-O-15 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
210 of 534
100-O-15
~2~
SECTION 5: This Ordinance 100-O-15 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
211 of 534
100-O-15
~3~
EXHIBIT A
PUBLIC SAFETY CIVIL SERVICE COMMISSION RULES
212 of 534
1 | P a g e
1 2 / 8 / 2 0 1 4
7/2/2015
RULES AND REGULATIONS OF THE
PUBLIC SAFETY CIVIL SERVICE COMMISSION
These Rules and Regulations (“Rules”) of the Public Safety Civil Service
Commission (the “Rules”),, as amended, replace all prior versions in their entirety, by
adoption by the Public Safety Civil Service Commission and the City Council of the City
of Evanston.
I. ADMINISTRATION
A. Purpose: The Public Safety Civil Service Commission (“Commission”) of the
City of Evanston, (“City”), Cook County, Illinois (the “Commission”) makes original
appointments (of entry-level police officers and firefighters) in accordance with the Civil
Service Act, 65 ILCS 5/10-1-1 et seq. (the “Act”). The purpose of the Commission is to
promote fair and equal treatment and opportunity under the law.
B. Effective Date: The Rules, as amended, shall take effect upon the adoption by the
City Council and subsequent approval by the Mayor of Ordinance 62-O-12. The final
eligibility lists in place as of the Effective Date of the passage of these Rules (for either
the Police or Fire Department candidates for initial appointment) shall not be impacted by
the revisions to the Rules. After the expiration of the current final eligibility list(s) and
the commencement of a new hiring process, these Rules shall be implemented.
C. Authority: The Commission derives its power and authority from the Act and
from Title 2, Chapter 3 “Public Safety Civil Service Commission and Division of Human
Resources”,,” as amended. The Act and these Rules govern the procedures by which the
Commission must operate and appoint candidates. Adherence to the Act and all other
applicable federal, State, and local regulations are of paramount concern and
consideration, including but not limited to rules and regulations of the U.S. Equal
Employment Opportunity Commission.
D. Definitions:
1. The word “Commission” shall mean the Public Safety Civil Service Commission.
2. The word “officerOfficer” shall mean any individual holding a permanent office
as a full time sworn member of the Police Department of the City of Evanston as
described under the provisions of the Code of Ordinances of the City of Evanston, Cook
County, Illinois, as amended. It shall include probationary members, except when
otherwise specified.
3. The word “Firefighter” shall mean any firefighter/paramedic holding a permanent
office as a full time sworn member of the Fire Department of the City of Evanston as
described under the provisions of the Code of Ordinances of the City of Evanston, Cook
County, Illinois, as amended. It shall include probationary members, except when
otherwise specified.
213 of 534
2 | P a g e
1 2 / 8 / 2 0 1 4
7/2/2015
4. Any time reference is made to the “Police Chief” or “Fire Chief”,,” the terms shall
include any person duly acting in place of the Police Chief or Fire Chief.
5. The word “City” shall mean the City of Evanston, Cook County, Illinois.
6. “Corporate Authorities” shall mean the Mayor and City Council of the City of
Evanston.
7. “City Code” shall mean the City of Evanston Code.
8. “Commissioner” shall mean a member of the Public Safety Civil Service
Commission.
9. “PersonnelEmployee Manual” shall mean and refer to the PersonnelEmployee
Manual of the City of Evanston which sets forth the established procedures to implement
and carry out the policies of the City of Evanston regarding the personnel system as
contained in the City Code, Title 2, Chapter 3, and further contained in the Rules of the
Public Safety Civil Service Commission.
10. “Competitive Examination Process” shall mean and refer to the specific
preference points and questions agreed upon by the Commissioners prior to the
commencement of the application process of original appointment for either the Fire
Department or Police Department.
E. Commissioners: The Mayor, with the approval of the City Council, shall appoint
seven (7) persons who shall constitute and be known as the Public Safety Civil Service
Commission. The Commission shall annually, on the first meeting of the year, elect a
Chairman. Those holding office at the time of the effective date of this Ordinance shall
continue in office until the expiration of the terms to which they have been appointed.
After the expiration of the terms of the existing Commissioners, the Mayor shall, in like
manner, appoint person(s) as the successor of the respective Commissioner whose term
will expire that year to serve as such Commissioner for three (3) years and until his/her
successor is appointed and qualified. At the discretion of the Mayor, each Commissioner
may be reappointed for just one (1) additional term. Human Resource Division Manager
or assigned designee will function as the secretary for the Commission.
F. Duties of the Commission:
1. The Commission shall review and approve the Competitive Examination Process
for original appointment of police officers and firefighters. All other hiring will be
conducted by the Human Resource Division Manager at the direction of the City
Manager or his/her designee and completed in accordance with the PersonnelEmployee
Manual and other rules, regulations and laws. The Commission’s role during the
Competitive Examination Process includes the task of reviewing and affirming the
process contemplated by the Human ResourceResources Division Manager and Fire
Chief or Police Chief for the appointment of the respective vacancy or vacancies prior to
214 of 534
3 | P a g e
1 2 / 8 / 2 0 1 4
7/2/2015
commencement of any acceptance of applications for said vacancy. See Section III for
further detail and guidance.
2. Participation on the Interview Panelfinal Commission interviews: On a rotating
basis, described further in Section IVbelow, each Commissioner will be expected to
participate in structured oralfinal Commission interviews of candidates. The applicants
who pass all preceding examination elements shall be required to undergo a structured
oral interview with the Interview Panel, further defined in Section IV.final Commission
interview as discussed below.
3. The Commission shall be responsible for the certification of persons for initial
hire to the Fire Department and Police Department. The Commission shall certify these
candidates of the Departments in accordance with, and to the extent provided in, these
Rules.
4. The Commission is also charged with the recruitment of qualified local candidates
for open vacancies for initial hire to the Police and Fire Departments.
G. Meetings:
1. Meetings may be scheduled at the mutual convenience of the Commission
members as needed. Notice shall be posted and meetings shall be open to the public and
conducted in accordance with the Illinois Open Meetings Act, 5 ILCS 120/1 et seq.
2. Special meetings shall be open. Notice of a special meeting shall be posted forty-
eight (48) hours prior to convening. A meeting may be called by the filing of a notice, in
writing, with the secretary and signed either by the chairperson of the Commission or, in
the event of the absence of the chairperson, a member of the Commission. This notice
shall contain a brief statement of the business to be submitted for the consideration of the
Commission at such special meetings. It shall set forth the time and place of such special
meeting. No other business shall be considered at such special meeting unless if a
quorum of Commissioners is present.
3. During any regular or special meeting, a closed session may be held upon a
proper motion made by any single member of the Commission for the purpose of
discussing personnel. No closed session meetings shall be held at a special meeting
unless the closed session is noted on the agenda. Closed sessions may be limited to
Commission members and such invited persons as the Commission may deem necessary.
The secretary will record the motion to close the meeting and keep minutes of the closed
session. Closed sessions shall be taped, audibly or visually, with said tapes being
maintained for a period not less than 60 days.
H. Quorum: A quorum of the Commission shall be a majority of the commissioners
appointed.
215 of 534
4 | P a g e
1 2 / 8 / 2 0 1 4
7/2/2015
I. Order of Business: The order of business shall be dictated by a packet and
agenda prepared and presented to the Commission in advance and the order of business
shall typically be as follows:
I. Approval of the minutes
II. Communications
III. Chief Forum and updates from the Departments
IV. Old Business
V. New Business
VI. Adjournment
J. Rules of Procedure: The Commission shall be guided by parliamentary law as
prescribed in Roberts Rules of Order, as amended, unless in conflict with these Rules and
Regulations.
K. Amendments to the Rules: Proposed amendments to these Rules may be made at
any meetings of the Commission and shall be done in consultation with the City Manager
and the Corporation Counsel. The proposed amendments shall be posted on the City of
Evanston website prior to adoption by the Commission no later than 30 days prior to a
meeting set to review any amendments. Any and all amendments adopted by the
Commission shall be posted on the City’s website. The City Council shall be advised by
the City Manager of any amendments approved by the Commission.
L. PersonnelL. Employee Manual: In the event of any conflict between the City
of Evanston Code restrictions and regulations and these Rules, the City Code shall
prevail. In the event of any conflict between the restrictions and provisions set forth in
the PersonnelEmployee Manual and the Public Safety Civil Service Commission Rules,
the terms and conditions of Public Safety Civil Service Commission Rules shall
supersede, prevail and dictate. Any term or condition within the PersonnelEmployee
Manual not addressed within the Public Safety Civil Service Commission Rules shall
remain in full force and effect. Pursuant to the City Code, the Commission has no
authority to revise or amend the PersonnelEmployee Manual.
II. ORIGINAL APPOINTMENT PROCESS FOR FIRE DEPARTMENT
A. This section outlines each step in the original appointment hiring process for
firefighter/paramedic applicants in Paragraph B and police officers in Paragraph C below.
Section III provides more detail and direction regarding the hiring of the candidates..
B. Summary of Firefighters Process for Appointment:
1. 1. Affirmation of Process:
The Commission reviews the
process prior to posting for each vacancy or vacancies.
2. 2. Notice of testing process: Posted
216 of 534
5 | P a g e
1 2 / 8 / 2 0 1 4
7/2/2015
Application, job description, testing processes will be posted at least 30 days prior
to the administration of the written testexamination.
3. Pre-requisite application (a) Minimum requirements:
(a) Proof of passing score on the physical test requirements:
– CPAT and Ladder Climb.
(b) (b) Possession of at least a high
school diploma or GED.
(b)(c) Age Limits:
Applicant must be at least 21 years of age at time of hire, but can be 20
years of age at the time of application and testing; and .
Cannot be over the age of 34 at time of application (exception: previous
full-time experience) as a firefighter/paramedic).
(c) Other pre-requisites may be recommended by the Fire Chief and approved by
the Commission during the affirmation of the process, see Section III (A).
(d) Disqualifications: an applicant’s criminal record, depending on the nature of
the offense(s)), can disqualify a candidate, as more fully described in the Act,
as amended.
4. 4. Written Exam: Pass/ Fail; scored out of
Scored on a 100 point scale
and; requires passage of the written exam. The cut-off score for the written examination
will be based on the recommendation of the developer of the written examination
and will be consistent with the minimally qualified performance in the firefighter
position. Applicants who do not receive a minimum passing score on the written
exam will be disqualified and removed from further consideration.
5. 5. Preliminary List:
Names of applicants shall be placed
on the “Preliminary List” in rank order
of written exam score, highest first (and only
those scoring at or above the minimum score
established by the
Commission prior to the test in
consultation with the developer of the
exam). Interviews of the applicants under
the subjective componentSubjective Component are done
according to rank on the preliminary
list, starting with the highest
scoring applicant.
6. Interviews for Subjective The Commission may select a number of
Component: candidates (the number to be determined at
the discretion of the Commission and
announced on the posting for the hiring
217 of 534
6 | P a g e
1 2 / 8 / 2 0 1 4
7/2/2015
process) from the top of the Preliminary List
who shall be required to submit to an oral
interview to be administered by the
Commission and, if successful, their names
will be included on the Initial Eligibility
List. In the event a “Final Eligibility List” is
exhausted prior to the expiration of the
“Initial Eligibility List”, the Commission
may establish another “Final Eligibility
List” in accordance with this subsection.
6. Subjective Component: Pass/Fail; Score
Scored on a 100 point scale, based on merit criteria as
determined by the Commission and in
consultation with the Fire Chief and Human
Resources; the structured interview will be
conducted by the an Interview Panel
composedcomprised of Commissioners, the
Fire Chief or his/her designee, and onetwo
additional Fire sworn staff member, and a
Human Resources representative and more
fully described in Section IV.
members. The minimum passing score of the 7. Initial Eligibility List:
Preliminary list with adjustments based on
Subjective Component
Written exam weighted 60% plus is 70. Candidates who do not receive a passing
score on the Subjective Component weighted 40% (Pass/Fail exam)will be
disqualified and removed from further consideration.
7. Initial Eligibility List:
An applicant’s position on the list is determined by the following examination
components, graded on a 100 point scale, based on the following:
Written exam score weighted 60%, and
Subjective Component score weighted 40%.
Initial Eligibility List will be posted within 60 days after Subjective Component
completed.
The examination components for an
initial eligibility list shall be graded on a
100-point scale. A person’s position on
the list is determined by: a) applicant’s
score on the written exam; b) the person
successfully passing the physical ability
component, and c) the person’s results
218 of 534
7 | P a g e
1 2 / 8 / 2 0 1 4
7/2/2015
on any subjective component as
described in the Act.
8. 8. Preference Points:
The City or its assigned testing agent shall
send written notice to qualified applicants on the Initial Eligibility List of the
opportunity to apply for preference points within 10 business days of posting the
Initial Eligibility List.
At least 10 points, but no more than 30 points may be awarded. as follows:
(a) Residency: applicant resides within the City – 0-5 points
(b) Education – 0-5 points
(c) Paramedic License – 0-5 points
(d) Other – 0-5 (bilingual, cadet program,
etc.)
(e) Veteran Status – 5 points (one year active, honorable discharge)
(f) Experience – 0-5 points (cannot be used to move above an applicant on the list
with veteran points)
9. 10. Final Eligibility List: Valid for two years; and the
The list will be
certified by the Commission prior to the posting. In order to qualify for
placement and will be valid for two years. An applicant’s position on the Final
Eligibility List, an will be based on the applicant’s total score, before with any
applicable preference points are appliedincluded.
10. In the event a Final Eligibility List is exhausted prior to the expiration of the
Preliminary List, the City may return to the Preliminary List and interview additional
applicants under the Subjective Component in accordance with this subsection.
Appointments will be made from the Final Eligibility List: Highest ranking applicant can
be according to rank or passed
over as described in the Act, as amended.
11. Conditional Offer of Employment: 5
An applicant who has been made a conditional offer of employment has 5 business days
to accept; applicant is allowed to
waive appointment once.
The employmentIf more than one year has passed since an applicant submitted to
the CPAT and Ladder Climb in Section II.3 above, the applicant must submit to
and pass an additional CPAT and Ladder Climb before additional professional
testing will take place. Applicants who fail the CPAT and Ladder Climb will be
disqualified and removed from further consideration.
12. Additional Professional Testing:
219 of 534
8 | P a g e
1 2 / 8 / 2 0 1 4
7/2/2015
Employment is subject to the following professional examinations (which are not
subject to appeal rights) performed by outside consultants appointed by the
Commission in consultation with the Fire Chief or his/her designee:
(a) Background – pass/fail: Pass/Fail
(b) Polygraph – pass/fail: Pass/Fail
(c) Psychological – pass/fail: Pass/Fail
(d) Medical exams – pass/fail: Pass/Fail
13. Final Commission Interview:
Pass/Fail; the final Commission interview will be conducted by a Panel composed
of 5 panelists, including 2 Commissioners, Fire Chief or designee, one additional
sworn Fire staff member, and a Human Resources representative. Each panelist
must assign a Pass or Fail for the candidate based on the overall performance
during the interview. A candidate must receive 3 or more Pass scores to be
considered. A candidate who fails the final Commission interview will be
disqualified and removed from further consideration.
III. ORIGINAL APPOINTMENT PROCESS FOR POLICE DEPARTMENT
This section outlines each step in the original appointment hiring process for police
officer applicants.
1.
C. Summary of Police Officers Process for Appointment:Affirmation of Process:
The Commission reviews the process
prior to posting for each vacancy or vacancies.
2. 2. Notice of testing process: Posted
Application, job description, testing processes will be posted at least 30 days prior
to the administration of the written testexam. Instructions on how to apply for
preference points will be included in this notice.
3. Application3. Minimum requirements:
(a) 60 Credit Hours from an accredited
college or university.
(b) Age Limits:
applicantsApplicants who are at least 20 years of age and who have
successfully completed 2 years60 credit hours of law enforcement studies
at an accredited college or university may be considered for appointment
to active duty with the police department,; however, if the candidate is
appointed to active duty, he/she shall not have power of arrest, nor shall
the applicant be permitted to carry firearms, until he or she reaches 21
years of age; and.
220 of 534
9 | P a g e
1 2 / 8 / 2 0 1 4
7/2/2015
UnderApplicants must be under 35 years of age at time of application (up
to 10 yrsyears credit for active military service) Underand must be under
36 years of age at time of appointment (up to 10 years credit for active
military service).
(c) Disqualifications: an applicant’s criminal record, depending on the nature of
the offense(s)), can disqualify a candidate, as more fully described in the Act,
as amended.
3. 4. Physical Fitness Exam: Illinois POWER Test –
Pass/Fail; applicants must pass a physical fitness test administered by the City.
This physical fitness test will be comparable to the Illinois POWER test in
physical requirements. Applicants who do not pass the physical fitness test will
be disqualified and unable to proceed through the process.
4. 5. Written Exam: Pass/Fail exam; scored out of
Scored on a 100 point
scale. Passage; passage of the written exam is a score at or above the score of 70.
Applicants who do not receive a minimum passing score on the written exam will
be disqualified and removed from further consideration.
5. 6. Preference Points: A maximum of 10 preference points may be awarded as
follows:
(a) Veteran Status: Applicant is given – 5
extra points (one year active, honorable discharge); and)
(b) Residency: applicant resides within the City – 0-5 points.
Note:Preference points cannot be awarded to applicants who do not receive
passing scores on the written exam. Preference points for residency cannot move
a candidate above a veteran on the PreliminaryInitial Eligibility List.
7. Preliminary
6. Initial Eligibility List: The list
Names of qualified candidates will beapplicants shall be placed on the Initial
Eligibility List in rank order of written exam score, including preference points.
Interviews of the applicants under the Subjective Component are done according
to rank on the Initial Eligibility List.
posted within 60 days of written test.
8. Subjective Component: (a) Pass/Fail score; and
(b) Test components of score: Structured
Interview with Subject Matter Expert(s)
(“SME”) (80%), written assessment (20%).
9. Initial Eligibility List: (a) Posted within 60 days after Subjective
Component completed
(b)
221 of 534
10 | P a g e
1 2 / 8 / 2 0 1 4
7/2/2015
Candidates currently employed as full-time
sworn law enforcement officers by a
municipal or state police department will be
ranked based on their Subjective Component
score
(c)moved to the top of the list. Candidates
currently certified by the Illinois Law
Enforcement Training Standards Board or
other State acceptedreciprocal state training
certification will be moved to the top of list
over candidates who areboards as full-time
sworn law enforcement officers but not
certified
(d) Candidates currently employed with a different municipal or state police
department will as sworn law enforcement officers will also be moved to the top
of the list over candidates with no experience. and placed under candidates who
are currently employed as full-time sworn law enforcement officers.
The Initial Eligibility List will be posted within 60 days of administration of the
written exam.
7. Subjective Component:
Scored on a 100 point scale; examination components will consist of a structured
interview and a written assessment. The structured interview will be conducted
by an Interview Panel comprised of the Chief of Police or designee and two
additional sworn officers. The minimum passing score of the Subjective
Component is 70. Candidates who do not receive a passing score on the
Subjective Component will be disqualified and removed from further
consideration.
8. Final Eligibility List:
An applicant will be placed, by ranked score, on the Final Eligibility List as
graded on a 100 point scale, determined by the following examination
components:
Written Exam score weighted 40% and
Subjective Component score weighted 60%.
In the event a Final Eligibility List is exhausted prior to the expiration of the
Initial Eligibility List, the City may return to the Initial Eligibility List and
interview additional applicants under the Subjective Component in accordance
with this subsection.
The Final Eligibility List will be certified by the Commission and will be posted
within 60 days after completion of the Subjective Component and is valid for 2
years from posting. Appointments will be made from the Final Eligibility List
according to rank.
222 of 534
11 | P a g e
1 2 / 8 / 2 0 1 4
7/2/2015
9. Conditional Offer of Employment:
An applicant who has been made a conditional offer of employment has 5
business days to accept; applicant is allowed to waive appointment once.
If more than one year has passed since an applicant submitted to the physical
fitness test in Section III.3 above, the applicant must submit to and pass an
additional physical fitness test before additional professional testing will take
place. Applicants who fail the physical fitness test will be disqualified and
removed from further consideration.
10. Additional Professional Testing: Appointments are
Employment is subject to the following
professional examinations (which are not subject to appeal rights) performed by
outside consultants appointed by the Commission in consultation with the Chief
or designee:
(a) Background: Pass/Fail (Chief’s or his/her designee’s review);
(b) Polygraph: Pass/Fail (Chief’s or
his/her designee’s review);
(c) Psychological: Pass/Fail (non-medical, job-preparedness, job compatibility)
(Chief’s or his/her designee’s review).
(d) Medical: Pass/Fail
11. Structured Final Commission Interview:
Pass/Fail; the final Commission interview will be conducted by
a Panel composed of 5 panelists, including
2 Commissioners, Chief of Police or his/her
designee, one additional sworn Police staff
member, and a Human Resources
representative and . Each panelist must assign a
Pass or Fail for the candidate based on the overall
performance during the interview. A candidate
must receive 3 or more fully described in
Section IV.
12. Final Eligibility List created: Valid for two yearsPass scores to be
considered. A candidate who fails the final Commission interview will be
disqualified and removed from posting of Initialfurther consideration.
Eligibility List and the list will be certified
by the Commission prior to posting.
12. Appointment:
223 of 534
12 | P a g e
1 2 / 8 / 2 0 1 4
7/2/2015
Candidates who are certified as sworn law enforcement officers will be
immediately appointed to active duty.
Other candidates will be required to successfully complete a certified basic police
recruit academy, which will require the following:
(a) Illinois POWER Test (if candidates should fail any portion of the POWER
test, they will be given one chance to retake the failed portion(s); if they fail
the retake, they will be disqualified and removed from further consideration;
(b) Firearms qualification;
(c) Graduation from the police academy; and
(d) Passage of the Illinois Police Officer’s State Certification Exam (if candidates
should fail the State Certification Exam, they will be given two chances to
retake it; if they fail both retakes, they will be disqualified and removed from
further consideration).
IV.
13. Appointments from final list: Highest ranking person – by category
14. Conditional Offer of Employment: (a) 5 days to accept offer;
(b) allowed to waive once;
(c) subject to passage of medical/drug test
exam; and
(d) POWER test if over one year: Pass/Fail.
III. EXAMINATIONS/OVERVIEW OF PROCESS COMPONENTS FOR
ORIGINAL APPOINTMENT
A. Affirmation of Process: The Commission shall review and affirm the process
contemplated by the Human Resource Division Manager and Fire Chief or Police Chief
for the appointment of the respective vacancy or vacancies prior to commencement of
any acceptance of applications for said vacancy or vacancies. For fire department
applicants, the affirmation of process and emphasis on certain preference points can
change based on each testing process.
B. Notice of Examinations: Examinations shall be held on the dates fixed by the
Division of Human Resources Division and advertised at least thirty days preceding the
written examination. Each notice must include the time, place, scope, merit criteria for
subjective components and the fee for every examination.any required processing fees.
The notice must also be published in a local newspaper or on the City’s website.
Examinations may be postponed; however but the Division of Human Resources
shallDivision must state the reason for such postponement and shall designate a new date
for said examination. Applicants shall be notified and notify applicants of the
postponement of any examination and of theand new date fixed for said examination..
In addition, to cover the costs of administering such examinations and posting eligibility
lists, the applicants may be required to pay a processing fee at the time their application
for employment is tendered.
224 of 534
13 | P a g e
1 2 / 8 / 2 0 1 4
7/2/2015
C. Application: Applicants for examination must be citizens of the United States (65
ILCS 5/10-1-7). Applications for position shall be filedsubmitted according to directions
provided by the Division of Human Resources Divisions and applicants must comply
with the minimum requirements set forth in the application in every respect. Every
applicant must be of good moral character, of temperate habits, of sound health and must
be physically able to perform the duties of the position applied for. The burden of
establishing these facts rests upon the applicant alone.
D. Type of Examinations: Applicants will be required to participate in a physical
aptitude test, written, oral and other examinations as determined by the Commission and
as more particularly set forth in subparagraph E below. No examination shall contain
questions regarding an applicant’s political or religious opinions or affiliations. The
examination and qualifying standards shall be based on mental aptitude, physical ability,
preferences, moral character and health. The mental aptitude, physical ability and
preference components determine the applicant’s qualification for and placement on the
final register of eligibles. The examinationExaminations will include a subjective
component based on merit criteria.
E. Physical Examination: The physical ability component requires all candidates to
undergo an exam of their physical ability to perform the essential functions of the job.
These exams are to be open, competitive and based on industry standards to test physical
abilities.
1. Fire Department candidates will be required to pass the State of Illinois designed
Candidate Physical Ability Test (“CPAT”) and Ladder Climb test which are pre-
requisitesminimum requirements for the application.
2. Police departmentDepartment candidates will be required to pass a physical exam
similar to the State of Illinois designed Peace Officer Wellness Evaluation Report
(“POWER”) Test”) which is a requirement to enter the police training academies.
F. Written Examinations: All examination papersexaminations and testing results
shall be and remain the property of the Commission and the City of Evanston and the
grading thereof by the Commission or its designee shall be final and conclusive and not
subject to review by any person, any other board or tribunal of any kind. Candidates who
fail to achieve a passing grade, or passing testing result in any category, will be notified
and eliminated from all further consideration. Scoring of the written examinations for
firefighters will be based on the Act, as amended. Scoring of the written examination for
police officers will be on a 100 point scale.
G. Initial Eligibility List:
1. The Human ResourceResources Division Manager shall prepare an “Initial
Eligibility List” of the candidates successfully completing the physical ability test,
written test, and the subjective component. The order of the testing components and the
225 of 534
14 | P a g e
1 2 / 8 / 2 0 1 4
7/2/2015
qualifiers needed for the Initial Eligibility List for either a police officer or a
firefighter/paramedic applicant is outlined in SectionSections II and III.
2. A dated copy of the Initial Eligibility List shall be posted within sixty (60) days
after the subjective component is completed.
H. Preference Points: Preference points may be added to scores of candidates as
follows and added to the scores in accordance with the process outlined in
SectionSections II and III. Preference points must be claimed in writing within 10 days
after the posting of the initial eligibility register, or the claim is waived. Directions on
how to apply for preference points will be provided on the notice of testing process. The
following are the categories of possible preference points:
1. Military Service: For either Fire Department or Police Department candidates,
any person who is engaged in the military service of the United States for total period of
at least one year and who was honorably discharged therefrom, or who is now or may
hereafter be on inactive or reserve duty in such military service for at least one year shall
upon request, be awarded five (5) preference points. It shall be the responsibility of the
Applicant to provide evidence of qualifying military service as listed above with the
original application for employment in order to be considered for preference points.
Acceptable evidence of qualifying military service shall be an official Department of
Defense document, such as a DD 214 Copy #4, DD 214 Copy #1 and proof of honorable
service from the Department of Defense such as a DD 256 A/N/AF or other official
Department of Defense documentation as deemed acceptable by the Human
ResourceResources Division Manager.
2. Residency: Firefighter/paramedic applicants who are qualified persons and have
passed all phases of an examination, and2. Residency: Applicants for the Fire
Department or Police Department who have resided in the City of Evanston for a
continuous twelve-month period prior to testing shall be granted preference in entrance
examinations and given 0-5 preference points.accordance with the process outlined in
Sections II and III.
3. Education: An applicant for a firefighter/paramedic position who has successfully
obtained an associate’s degree in the field of fire service or emergency medical services,
or a bachelor’s degree from an accredited college or university may be preferred fo r
appointment to and employment with the fire department. No person who does not
possess at least a high school diploma or an equivalent high school education shall be
placed on an eligibility list.
4. Paramedic Certificate: Firefighter/paramedic applicants who have an Illinois
paramedic certificate shall be granted five 0-5 preference points.
5. Past Experience: Firefighter/paramedic applicants with experience as a full-time
or part-time firefighter/paramedic with another municipality or fire protection district
226 of 534
15 | P a g e
1 2 / 8 / 2 0 1 4
7/2/2015
may be given 0-5 preference points. No application of experience preference points may
allow a non-veteran candidate to pass a veteran on the Final Eligibility List.
6. Other: Firefighter/paramedic applicants may be given 0-5 preference points for
other job related categories, such as bilingual status or past cadet program participation at
the discretion of the Fire Chief in consultation with the Commission.
I. Additional Professional Testing: The order with which additional professional
testing occurs varies depending on the department to which the applicant is applying,; see
SectionSections II and III.
J. Structured Interview: In conducting the structured interview for the Subjective
Component, the Interview Panel, as more fully described in Section IV below, shall
conduct structured interviews with all candidates passing the written examination or as
many candidates (starting with the highest written score and preceding in descending
order of scores) as deemed appropriate by the Interview Panel.. Pre-determined questions
will be asked of each candidate that will enable the commissioners sitting on the
Interview Panel to properly evaluate the candidate on merit criteria and grade the
candidate on speech, alertness, ability to communicate, judgment, emotional stability,
self-confidence, social skills and general fitness for the position. The questions will be
delegated among the persons on the Interview Panel for the structured interview. . On
completion of each structured interview, the CommissionersInterview Panel will discuss
the candidates’ abilities and each Commissionerpanelist will then evaluate the candidate.
Candidates who fail to successfully complete the structured interview will be notified and
eliminated from all further consideration.
Each member of the Interview Panel must assign a score for the candidate based on their
overall performance in the interview. The interviews will be scored on a 100 point scale,
and a candidate must receive a passing score, as described in Sections II and III, in order
to move forward in the process.
There are no appeal rights for an applicant to any examination conducted during the
course of the application process.
K. Final Eligibility List and Probationary Appointment
1. The Final Eligibility List shall include the preference points granted to the
applicant, as described in Paragraph (G) (1)-(6). The candidates will be listed in
numericalranked order based on their final weighted score for firefighter/paramedic
candidates and by categories for police officer candidates..
2. Firefighter/Paramedic appointment: Upon the request of the Fire Chief to fill an
authorized vacancy, the City Manager, at the recommendation of the Fire Chief, shall
issue a conditional offer of probationary employment to the candidate with the highest
total score on the Final Eligibility List;, unless the highest ranking candidate fails to meet
the minimum standards for the position or an alternate candidate would better serve the
227 of 534
16 | P a g e
1 2 / 8 / 2 0 1 4
7/2/2015
needs of the department. If this exception applies, the City Manager may pass over the
highest ranking candidate and appoint either: (1) any candidate with a ranking in the top
5% of the register of eligibles, or (2) any candidate among the top 5 highest-ranked
candidates if the number in the top 5% is less than 5 people. Any person whose name
appears on the Final Eligibility List may decline appointment one (1) time without being
stricken from the Final Eligibility list.
The offer of probationary employment shall be conditioned on the satisfactory
passing of a psychological examination, a polygraph examination, a background
investigation, and a medical examination which shall include, but not be limited to, a
drug test and medical exam.
For firefighters on the final eligibility list who have not been appointed within one
year of their physical ability examination, the City Manager may require the firefighter to
submit to a second physical ability examination prior to appointment.
3. Police officerOfficer appointment: Upon the request of the Police Chief to fill an
authorized vacancy, the City Manager shall issue a conditional offer of probationary
employment to the candidate with the highest total score on the Final Eligibility List by
category. The offer of probationary employment shall be conditioned on the satisfactory
passing of a retake of the physical fitness test (if over one year), psychological
examination, a polygraph examination, a background investigation, and a medical
examination which shall include, but not be limited to, a drug test and medical exam and
a retake/passing of the POWER test if it has been over one year since original test issued
by. Any person whose name appears on the CityFinal Eligibility List may decline
appointment one (1) time without being stricken from the Final Eligibility List.
IV. INTERVIEW PANEL
A. Structure: The interview panel shall consist of five (5) participants: two (2)
Commissioners, the Human Resource Division Manager or his/her designee, the chief of
the respective hiring department or his/her designee, and a sworn member from the police
department or fire department designated by the respective chief. Collectively the
representatives shall be referred to as the “Interview Panel”.
B. Rotation of Commissioner Panel Participation: The two commissioners for the
Interview Panel will rotate among the seven commissioners. The rotation will commence
at the beginning of each interview process and rotated in cooperation with the panelists’
schedules. The Chair of the Interview Panel will rotate among the Commissioners
serving on the respective panel during the interview process.
C. Structured Interview: The Human Resource Division Manager or his/her
designee shall select a number of the highest ranked candidates in descending order from
the Initial Eligibility List to participate in the structured interview phase of testing. Pre-
selected questions shall be asked of the candidate to enable the Interview Panel to
properly evaluate and grade the candidate on speech, alertness, ability to communicate,
228 of 534
17 | P a g e
1 2 / 8 / 2 0 1 4
7/2/2015
judgment, emotional stability, self-confidence, social skills and general fitness for the
position. The questions will be delegated among the persons on the Interview Panel for
the structured interview.
D. Grading of the Structured Interview:
1. On completion of each oral examination, the interview panel will discuss the
candidate’s abilities using the traits listed above in Paragraph (C).
2. Police Department applicants: Each member of the Interview Panel must assign a
“Pass” or “Fail” score for the candidate based on their overall performance in the
interview. Each of these grades will be added together and the candidate must receive
higher than three (3) or more “Pass” grades in order to move forward in the process.
3. Fire Department applicants: The Interview will be pass/fail and each member of
the Interview Panel must score the Candidates based on previously established merit
criteria with point allotment as determined by the Commission and in consultation with
the Fire Chief and Human Resources. The interviews will be scored on a 100 point scale
and the passing score will be determined at the beginning of the interview process in
accordance with Rule I (E)(1) to move the candidate forward in the interview process.
For either a Police or Fire Department applicant, there is no appeal rights for an applicant
to any examination conducted during the course of the application process.
4.3.
229 of 534
For City Council meeting of July 27, 2015 Item A15
Ordinance 85-O-15: Amending Class J Liquor License
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 85-O-15, Amending City Code Section 3-4-6(J) to Allow for the
Retail Sale of 22 oz. Containers for Off-Site Consumption
Date: June 29, 2015
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 85-O-15
This ordinance was introduced at the July 13, 2015 City Council meeting.
Summary:
The City of Evanston (“City”) currently restricts the Class J liquor license to the sale of
beer in forty (40) ounce containers or greater for off-site consumption. On June 18,
2015, Smylie Brothers Brewing Company, LLC, d/b/a Smylie Brothers Restaurant and
Brewery (“Company”), 1615 Oak Avenue, requested the City of Evanston’s Local Liquor
Control Board (“LLCB”) consider a decrease in the minimum allowed volume of beer
containers from forty (40) ounces to twenty-two (22) ounces. The LLCB finds that
twenty-two (22) ounce containers are typical of the craft beer industry and are currently
allowed for sale to both Class P and Class P-1 liquor license holders. Accordingly,
Ordinance 85-O-14 amends Evanston City Code of 2012 Subsection 3-4-6-(J) to allow
for the sale of single containers of beer for off-site consumption in containers with a
minimum volume of twenty-two (22) ounces.
Legislative History:
At the June 18, 2015 Liquor Control Review Board meeting, Company requested
consideration to allow for sale of alcohol in a minimum of 22 ounce containers for off-
site consumption for the Class J Liquor License. The Board recommended the approval
of the proposed amendment.
Attachments:
Ordinance 85-O-15
Minutes of the June 18, 2015 Liquor Control Review Board meeting
Memorandum
230 of 534
6/25/2015
85-O-15
AN ORDINANCE
Amending Subsection 3-4-6-(J) of the City Code to Allow for Sale of
Beer in Twenty-Two (22) Ounce Containers for Off-Site Consumption
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-4-6-(J) of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
(J) CLASS J licenses, which shall authorize the retail sale of beer in combination
brewpub restaurants, which beer is brewed by the licensee at any of its
designated premises in a brew pub for consumption on or off the licensed
premises and the sale of alcoholic liquor excluding beer for consumption on the
premises where sold. Notwithstanding any of the foregoing, the on-premises
consumption of beer and other alcoholic liquor is permitted only in the restaurant
area.
No Class J license may be granted to, or retained by, an establishment in which
the facilities for food preparation and service are not primarily those of a
"restaurant," as defined in Section 3-4-1 of this Chapter. Establishments holding
Class J licenses must have some food service available when alcoholic liquor,
including beer brewed at any of the licensee's designated locations, is being sold.
Class J licenses authorize retail sales of beer for off-premises consumption only
in original packages to persons of at least twenty-one (21) years of age, Class J
licenses shall be issued only to premises located within the core area.
Each Class J license shall be subject to the following conditions:
1. It shall be unlawful for a Class J licensee to sell a single container of beer
for off-premises consumption unless the container is greater than or equal
to forty (40) fluid ounces or 1.18 liters twenty-two (22) fluid ounces or .65
liters.
2. Beer purchased in original packages for consumption off the licensed
premises shall not be consumed in the restaurant. All beer sold for
consumption off the premises shall be placed in a paper or plastic bag
prior to its delivery to the purchaser.
3. During authorized hours of business, Class J licensees may offer for
onsite consumption samples of beer brewed by the licensee and permitted
231 of 534
85-O-15
~2~
to be sold pursuant to this classification. Licensees shall not provide more
than three (3) free samples, each of which shall not exceed two (2) fluid
ounces, to any person in a day. Licensees may sell for onsite consumption
samples of the beer permitted to be produced and sold pursuant to this
classification, provided the total quantity of the sampling package,
regardless of the number of containers in which the beer is being served,
does not exceed sixteen (16) fluid ounces.
4. It shall be unlawful for the holder of a Class J license to offer for sale at
retail any beer in original packages for consumption off the premises
where sold before the hour of 10:00 a.m., or after the hour of 10:00 p.m.,
on Monday through Thursday; before the hour of 10:00 a.m., or after the
hour of 11:00 p.m., Friday and Saturday; and before the hour of 12:00
noon and after the hour of 10:00 p.m. on Sunday.
5. The combination brewpub restaurant must have a valid brew pub license
from the State of Illinois for the brewing of beer.
The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual fee for such license shall be seven thousand five hundred dollars
($7,500.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable to the provisions of Section 3-4-7 of this Chapter, shall be seven
thousand eight hundred seventy-five dollars ($7,875.00).
No more than two (2) such license(s) shall be in force at any one (1) time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
232 of 534
85-O-15
~3~
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2015
Adopted: ___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
233 of 534
Page 1 of 3
MEETING MINUTES
Liquor Control Board
Thursday, June 18, 2015 11:30 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Mayor Elizabeth Tisdahl; Dick Peach; Byron Wilson
Members Absent: Dave Skrodzki; Marion Macbeth
Staff Present: Grant Farrar, Theresa Whittington
Others Present: Michael Smylie (Smylie Bros.); John Brooke (Hyatt house); Derek
Gaspar (La Principal); Jeff Michael (The Merion); Daniel Bruss
(Giordano’s); Jennifer Gallery (Giordano’s & 800 Degrees).
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
CALL TO ORDER
The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at
11:30 a.m.
NEW BUSINESS
Smylies Brothers Brewing Company, LLC., dba Smylie Bros Restaurant and
Brewery, 1615 Oak Ave., Evanston, IL 60201
Michael Smylie (MS), owner of Smylie’s, requested an amendment to license class J
that will allow sale of beer in 32 oz. and 22 oz. containers for off-site consumption.
Smylies would like to offer beer for sale in refillable 32 oz. containers and also in sealed
22 oz. containers. Mr. Smylie explained that this will allow Smylies to better compete
with other craft breweries that are currently allowed to sell beer in these sizes. He
further explained that the beer with be of a higher quality at a premium price. The 22 oz.
size will be used for specialty beers.
Grant Farrar asked if the 22 oz. bottles will be sold up front or at the bar. MS replied that
the 22 oz. bottles will not be up front. Instead, they will be locked up in the roll top
cooler. Customers will have to order these from the menu and the beer will be made
available upon request.
Board members reviewed the request in advance of the meeting and found it all in
order. The Local Liquor Control Commissioner asked the members if there were any
concerns over the request. None were voiced. The Board recommended amending the
class J Liquor License to be presented at the City Council meeting on July 13, 2015.
Janko Hospitality, LLC., d/b/a Hyatt House Evanston, 1515 Chicago Ave.,
Evanston, IL 60201
234 of 534
Page 2 of 3
John Brooke (JB), Chief Operating Officer of Janko Hospitality, requested approval for
issuance of a Class D liquor license (restaurant/liquor). JB explained that the restaurant
will be attached to the hotel. The hotel is geared to extended stays and has 114 rooms.
The restaurant will have 68 seats. The restaurant is an added amenity for guests and
alcohol service will be in the evening hours at dinner service. JB received special
permission from the corporate office to offer draft beers at this location. JB expressed
interest in featuring local craft beers at the restaurant.
Board members reviewed the application in advance of the meeting and found it all in
order. The Local Liquor Control Commissioner asked the members if there were any
concerns over the request. None were voiced. The Board recommended issuing a
class D Liquor License to be introduced at the City Council meeting on July 13, 2015.
The Turpin Group dba La Principal, 700 Main Street, Evanston, IL 60202
Derek Gaspar (DG), co-owner of La Principal, requested approval for issuance of a
Class D liquor license (restaurant/liquor). DG introduced himself and explained that he
is the current co-owner of The Lucky Platter and the he and his business partner
recently acquired the property formerly known as Lupita’s. DG described the concept as
contemporary Mexican street food.
Board members reviewed the application in advance of the meeting and found it all in
order. The Local Liquor Control Commissioner asked the members if there were any
concerns over the request. None were voiced. The Board recommended issuing a
class D Liquor License to be introduced at the City Council meeting on July 13 2015.
HRG Realty Management, LLC., dba The Merion, 1611 Chicago Ave., Evanston, IL
60201
Jeff Michael (JM), owner of The Merion, requested approval for issuance of a Class C
liquor license (restaurant/liquor) to the new corporate owner of the
The Merion. JM explained that The Merion recently underwent a change in corporate
ownership and structure and that he now seeks a new license be issued under the new
corporate entity. The license was previously issued to Horizon Group Management, LLC
but the business is now owned by HRG Realty Management, LLC. All operation and
management of the existing business will remain exactly the same.
Board members reviewed the application in advance of the meeting and found it all in
order. The Local Liquor Control Commissioner asked the members if there were any
concerns over the request. None were voiced. The Board recommended issuing a
class C Liquor License to be introduced at the City Council meeting on July 13 2015.
VPC Evanston Pizza, LLC., Giordano’s of Evanston, 1527 Chicago Ave., Evanston,
IL 60201
Jennifer Gallery (JG), legal counsel for Giordano’s, requested approval for issuance of a
Class D liquor license (restaurant/liquor) to the new corporate owner of Giordano’s
pizza. Giordanos’ was previously owned by a franchisee. The new owner recently
reopened with restaurant without alcohol service. It now wishes to obtain a liquor
license. Grant Farrar asked if the previous franchisee has any connection with the newly
reopened business. Ms. Gallery responded that he does not.
Board members reviewed the application in advance of the meeting and found it all in
order. The Local Liquor Control Commissioner asked the members if there were any
235 of 534
Page 3 of 3
concerns over the request. None were voiced. The Board recommended issuing a
class D Liquor License to be introduced at the City Council meeting on July 13 2015.
800 Evanston IL, LLC., dba 800 Degrees Pizzeria, 812 Church, Evanston, IL 60201
Jennifer Gallery (JG) presented the 800 degrees application request on behalf of her
colleague, Zubin Kammula, who was unable to attend. JG described 800 degrees as
an artisan pizza establishment that specializes in custom made Neapolitan style pizzas.
The restaurant hopes to open by late summer or early fall. Liquor will be an added
amenity for tis guests. Total seat count of the restaurant is 92 seats, which includes a
private dining room for banquets. Mayor Tisdahl asked if there will be delivery of pizza
to which Ms. Gallery responded “no”.
Board members reviewed the application in advance of the meeting and found it all in
order. The Local Liquor Control Commissioner asked the members if there were any
concerns over the request. None were voiced. The Board recommended issuing a
class D Liquor License to be introduced at the City Council meeting on July 13 2015.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl, Mayor at 11:52 a.m., June 18, 2015.
Respectfully Submitted,
Theresa Whittington
Liquor Licensing Manager, Legal Department
236 of 534
For City Council meeting of July 27, 2015 Item A16
Ordinance 88-O-15: Increasing Class D Liquor License Hyatt House Evanston
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 88-O-15, Increasing the Number of Class D Liquor Licenses for
Janko Hospitality, LLC., d/b/a Hyatt House Evanston, 1515 Chicago
Avenue.
Date: June 29, 2015
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 88-O-15.
This ordinance was introduced at the July 13, 2015 City Council meeting.
Summary:
Ordinance 88-O-14 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to increase the number of authorized Class D liquor licenses from forty-eight
(48) to forty-nine (49), and permit issuance of a Class D license to Janko Hospitality,
LLC., d/b/a Hyatt House Evanston (“Company”), 1515 Chicago Avenue. This license
will permit Company to retail sale of alcoholic liquor in restaurants only to persons of at
least twenty-one (21) years of age for consumption on the premises. Application
materials were submitted by Company representative John Brooke.
Legislative History:
At the June 18, 2015 Liquor Control Review Board meeting, Company requested
consideration of application for a Class D liquor license
-------------------------------------------------------------------------------------
Attachments:
Ordinance 88-O-15
Application
Please see Agenda Item A15 for Minutes of the June 18, 2015 Liquor Control Review
Board meeting
Memorandum
237 of 534
6/25/2015
88-O-15
AN ORDINANCE
Amending City Code Section 3-4-6-(D) to Increase the Number of
Class D Liquor Licenses from Forty-Eight to Forty-Nine
(Janko Hospitality, LLC., dba “Hyatt House Evanston”, 1515 Chicago
Avenue)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
D Restaurant Liquor None $2,800 $2,800 4849 None 11 a.m.—
1 a.m. (Mon-
Thurs); 11
a.m. – 2 a.m.
(Fri-Sat); 12
p.m. – 1 a.m.
(Sun)
SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as
amended, is hereby further amended by decreasing the number of Class D liquor
licenses from forty-eight (48) to forty-nine (49) to read as follows:
(D) CLASS D licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a "restaurant", as defined in
Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding
Class D licenses only during the period when their patrons are offered a
complete meal.
The applicant for the renewal only of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time of
application.
The annual single-payment fee for initial issuance or renewal of such license shall be
two thousand eight hundred dollars ($2,800.00).
238 of 534
88-O-15
~2~
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
two thousand nine hundred forty dollars ($2,940.00).
No more than forty-eight (48)forty-nine (49) such license(s) shall be in force at any one
(1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2015
Adopted: ___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
239 of 534
redacted
240 of 534
241 of 534
242 of 534
243 of 534
redacted
244 of 534
245 of 534
246 of 534
247 of 534
248 of 534
249 of 534
250 of 534
251 of 534
252 of 534
253 of 534
254 of 534
255 of 534
256 of 534
257 of 534
258 of 534
259 of 534
260 of 534
261 of 534
262 of 534
263 of 534
264 of 534
For City Council meeting of July 27, 2015 Item A17
Ordinance 89-O-15: Increasing Class D Liquor License La Principal
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 89-O-15, Increasing the Number of Class D Liquor Licenses for
The Turpin Group, d/b/a La Principal, 700 Main Street
Date: June 29, 2015
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 89-O-15.
This ordinance was introduced at the July 13, 2015 City Council meeting.
Summary:
Ordinance 89-O-14 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to increase the number of authorized Class D liquor licenses from forty-nine
(49) to fifty (50), and permit issuance of a Class D license to The Turpin Group, d/b/a La
Principal (“Company”), 700 Main Street. This license will permit Company to retail sale
of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age
for consumption on the premises. Application materials were submitted by Company
representative Derek Gaspar and Eric Young.
Legislative History:
At the June 18, 2015 Liquor Control Review Board meeting, Company requested
consideration of application for a Class D liquor license
-------------------------------------------------------------------------------------
Attachments:
Ordinance 89-O-15
Application
Please see Agenda Item A15 for Minutes of the June 18, 2015 Liquor Control Review
Board meeting
Memorandum
265 of 534
6/25/2015
89-O-15
AN ORDINANCE
Amending City Code Section 3-4-6-(D) to Increase the Number of
Class D Liquor Licenses from Forty-Nine to Fifty
(The Turpin Group, dba “La Principal”, 700 Main Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
D Restaurant Liquor None $2,800 $2,800 4950 None 11 a.m.—
1 a.m. (Mon-
Thurs); 11
a.m. – 2 a.m.
(Fri-Sat); 12
p.m. – 1 a.m.
(Sun)
SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as
amended, is hereby further amended by decreasing the number of Class D liquor
licenses from forty-nine (49) to fifty (50) to read as follows:
(D) CLASS D licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a "restaurant", as defined in
Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding
Class D licenses only during the period when their patrons are offered a
complete meal.
The applicant for the renewal only of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time of
application.
The annual single-payment fee for initial issuance or renewal of such license shall be
two thousand eight hundred dollars ($2,800.00).
266 of 534
89-O-15
~2~
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
two thousand nine hundred forty dollars ($2,940.00).
No more than forty-nine (49)fifty (50) such license(s) shall be in force at any one (1)
time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2015
Adopted: ___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
267 of 534
redacted
268 of 534
269 of 534
270 of 534
271 of 534
redacted
272 of 534
273 of 534
274 of 534
275 of 534
276 of 534
277 of 534
278 of 534
279 of 534
280 of 534
281 of 534
282 of 534
283 of 534
284 of 534
For City Council meeting of July 27, 2015 Item A18
Ordinance 91-O-15: Increasing Class D Liquor License 800 Degrees Pizzeria
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 91-O-15, Increasing the Number of Class D Liquor Licenses for
800 Evanston IL, LLC., d/b/a 800 Degrees Pizzeria, 812 Church Street.
Date: June 29, 2015
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 91-O-15.
This ordinance was introduced at the July 13, 2015 City Council meeting.
Summary:
Ordinance 91-O-14 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to increase the number of authorized Class D liquor licenses from fifty-one
(51) to fifty-two (52), and permit issuance of a Class D license to 800 Evanston IL, LLC.,
d/b/a 800 Degrees Pizzeria (“Company”), 812 Church Street. This license will permit
Company to retail sale of alcoholic liquor in restaurants only to persons of at least
twenty-one (21) years of age for consumption on the premises. Application materials
were submitted by Jennifer Gallery who presented the application of behalf of her
colleague Zubin Kammula.
Legislative History:
At the June 18, 2015 Liquor Control Review Board meeting, Company requested
consideration of application for a Class D liquor license.
-------------------------------------------------------------------------------------
Attachments:
Ordinance 91-O-15
Application
Please see Agenda Item A15 for Minutes of the June 18, 2015 Liquor Control Review
Board meeting
Memorandum
285 of 534
6/24/2015
91-O-15
AN ORDINANCE
Amending City Code Section 3-4-6-(D) to Increase the Number of
Class D Liquor Licenses from Fifty-One to Fifty-Two
(800 Evanston IL, LLC., dba “800 Degrees Pizzeria”, 812 Church
Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
D Restaurant Liquor None $2,800 $2,800 5152 None 11 a.m.—
1 a.m. (Mon-
Thurs); 11
a.m. – 2 a.m.
(Fri-Sat); 12
p.m. – 1 a.m.
(Sun)
SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as
amended, is hereby further amended by decreasing the number of Class D liquor
licenses from fifty-one (51) to fifty-two (52) to read as follows:
(D) CLASS D licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a "restaurant", as defined in
Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding
Class D licenses only during the period when their patrons are offered a
complete meal.
The applicant for the renewal only of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time of
application.
The annual single-payment fee for initial issuance or renewal of such license shall be
two thousand eight hundred dollars ($2,800.00).
286 of 534
91-O-15
~2~
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
two thousand nine hundred forty dollars ($2,940.00).
No more than fifty-one (51)fifty-two (52) such license(s) shall be in force at any one (1)
time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2015
Adopted: ___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
287 of 534
288 of 534
289 of 534
290 of 534
291 of 534
292 of 534
redacted
293 of 534
294 of 534
295 of 534
296 of 534
COVERAGES CERTIFICATE NUMBER:
A{:{}ftC'"CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDffi)
06t11!2015
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S}, AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: lf the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu ofsuch endorsement(s).
PRODUCER
BATTAGLIA INSURANCE AGENCY
2533 N ASHLAND AVE
cHtcAGo, lL 60614
UUNIACI FRANK tsA I IAGLIANAMF:
l,ll:\1 "*,. (773)248-6865 | iiA ,",. (773)248-0ss6
F-Sfl:-- FRANKBIo@COMCAST.NET
INSURER(S) AFFORDING COVERAGE NAIC #
tNsuRER A : l-AKMtrKs INsURANUE UKUUI
INSURED
8OO DEGREES EVANSTON IL, LLC
8OO DEGRESS PIZZERIA
812 CHURCH STREET
EVANSTON, IL 60201
INSURER B:
INSURER C :
INSURER D:
INSURER E
INSURER F
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED- NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTMCT OR OTHER DOCUI\4ENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERIVIS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LII\i1ITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
ITR TYPE OF INSURANCE POLICY NUMBER
POLICY EFF
LIMITS
COIIMERCIAL GENERAL LIABILITY
___l clAilvs MADE Ll{_l occuR
Y 601223657 08lo'12015 081o112016
EACH OCCURRENCE $ 2,000,000
PREMISES (Ea occurrence)$ 75,000
MED EXP (Anv one Derson)$ 5,00c
PERSONAL & ADV INJURY $ 2,000,000
GEN
--l
AGGREGATE LIMIT APPLIES PER:
f_-_-l pno-
PoLlcY Ll JEcr Ll Loc
OTHER:
GENERAL AGGREGATE $ 4,000,000
PRODUCTS - COIVlP/OP AGG s 2,000,000
$
AUT f,IlIOBILE LIABILITY
ANY AUTO
ALL OWNED
AUTOS
HIRED AUTOS
$
BODILY INJURY (Per person)
BoDILY INJURY (Per accideni)
PROPERTY DAMAGE
UMBRELLA LIAB
EXCESS LIAB
OCCUR
CLAIIVS-I\4ADE
EACH OCCURRENCE $
AGGREGATE $
oeo I lnererrroru s $
WORKERS COMPENSATION
AND EMPLOYERS'LtABtLtTY Y/ N
ANY PROPRIETOR,/PARTNER/EXECUTIVE
OFFICER,/MEMBER EXCLUDED?
(Mandatory in NH)
lfyes, descilbe under
DESCRIPTION oF OPERATIoNS below
N/A
IPER i I oTH,
ISTATUTE I IER
E.L. EACH ACCIDENT $
E.L. DISEASE - EA El\,{PLOYEE
E.L. DISEASE - POLICY LIMIT
LIQUOR LIABILIry
Y 601223657 08t01t2015 08to1t2016
$'1 ,000,000
DESCRIPTIONOFOPERATIONS/LOCATIONSIVEHICLES (ACORDl0'l,AdditionalRemarksSched!le,haybeatuchedifmorespaceisrequired)
RESTAURANT
Certificate holder is also additional insured
City of Evansion is an Additional lnsured with respect to General Liability and Liquor Liability pursuant to City oi Evanston code section 3-4-4
A 30 DAY CANCELLATION NOTICE WILL BE DELIVERED TO CERTIFICATE HOLDER UPON POLJCY CANCELLATION
CERTIFICATE HOLDER CANCELLATION
CIry OF EVANSTON
21OO RIDGE AVENUE
EVANSTON, IL 6020,1
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIMTION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
ACORD 25 (2014tO11 The ACORD name and logo are registered marks of ACORD297 of 534
298 of 534
299 of 534
300 of 534
301 of 534
302 of 534
303 of 534
For City Council meeting of July 27, 2015 Items A19 and A20
Ordinance 95-O-15: Decreasing Class C-1 Liquor License for Cheesie’s
Ordinance 96-O-15: Increasing Class C Liquor License for Cheesie’s
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: (A19) Ordinance 95-O-15, Decreasing the Number of Class C-1 Liquor
Licenses for Cheesie’s Evanston, LLC, d/b/a Cheesie’s Pub & Grill, 622
Davis Street, and
(A20) Ordinance 96-O-15, Increasing the Number of Class C Liquor
Licenses for Cheesie’s Evanston, LLC
Date: June 29, 2015
Recommended Action:
Staff recommends City Council adoption of Ordinances 95-O-15 and Ordinance 96-O-
15. These ordinances were introduced at the July 13, 2015 City Council meeting.
Summary:
Company representative Chris Johnston requested a downgrade of its liquor license
from Class C-1 to Class C. Ordinance 95-O-15 amends Evanston City Code of 2012
Subsection 3-4-6-(C-1), as amended, to decrease the number of authorized Class C-1
liquor licenses from six (6) to five (5). Ordinance 96-O-15 amends Evanston City Code
of 2012 Subsection 3-4-6-(C), as amended, to increase the number of authorized Class
C liquor licenses from twenty-one (21) to twenty-two (22), and permit issuance of a
Class C license to Cheesie’s Evanston, LLC, d/b/a Cheesie’s Pub & Grill (“Company”),
622 Davis Street. The Class C license will permit Company to retail sale of alcoholic
liquor in restaurants only to persons of at least twenty-one (21) years of age for
consumption on the premises.
-------------------------------------------------------------------------------------
Attachments:
Ordinance 95-O-15
Ordinance 96-O-15
Application
Memorandum
304 of 534
6/26/2015
95-O-15
AN ORDINANCE
Amending City Code Section 3-4-6-(C-1) to Decrease the Number of
Class C-1 Liquor Licenses from Six to Five
(Cheesie’s Evanston, LLC., d/b/a “Cheesie’s Pub & Grill”, 622 Davis
Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class C-1 of Table 1, Section 3-4-6 of the Evanston City
Code of 2012, as amended, is hereby further amended and revised as follows:
C-1 Hotel or
Restaurant
Liquor None $8,000 $8,000 65 Core 11 a.m.—
2 a.m. (Sun –
Wed); 11 a.m.
– 3 a.m.
(Thurs-Sat)
SECTION 2: Subsection 3-4-6-(C-1) of the Evanston City Code of 2012,
as amended, is hereby further amended by decreasing the number of Class C-1 liquor
licenses from six (6) to five (5) to read as follows:
(C-1) CLASS C-1 licenses, which shall authorize the sale on the premises specified of
alcoholic liquor only for consumption on the premises while food is available.
Such licenses may be issued only to hotels or restaurants in the core area.
Establishments holding Class C-1 licenses must have some food service
available when alcoholic liquor is being sold. The meanings of "hotel,"
"restaurant" and "core area" shall be as defined in Section 3-4-1 of this Chapter.
1. The sale of alcoholic liquor shall not take place between the hours of 2:00
a.m. and 11:00 a.m., except that sales may be made up to 3:00 a.m. on
Friday, Saturday, Sunday mornings and up to 3:00 a.m. on the mornings
of January 1, Memorial Day, July 4, Labor Day and Thanksgiving.
The applicant for the renewal only of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time of
application.
305 of 534
95-O-15
~2~
The annual single payment fee for initial issuance or renewal of such license shall be
eight thousand dollars ($8,000.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
eight thousand four hundred dollars ($8,400.00).
No more than six (6)five (5) such license(s) shall be in force at any one (1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2015
Adopted: ___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
306 of 534
6/24/2015
96-O-15
AN ORDINANCE
Amending City Code Section 3-4-6-(C) to Increase the Number of
Class C Liquor Licenses from Twenty-One to Twenty-Two
(Cheesie’s Evanston, LLC., d/b/a “Cheesie’s Pub & Grill”, 622 Davis
Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class C of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
C Hotel or
Restaurant
Liquor None $4,300 $4,300 2122 Core 11 a.m.—
1 a.m. (Mon-
Wed); 11 a.m.
– 2 a.m.
(Thurs – Sat);
11 a.m. – 1
a.m. (Sun); 11
a.m. – 2 a.m.
on New Year’s
Day, Memorial
Day, Fourth of
July, Labor
Day and
Thanksgiving
SECTION 2: Subsection 3-4-6-(C) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class C liquor
licenses from twenty-one (21) to twenty-two (22) to read as follows:
(C) CLASS C licenses, which shall authorize the sale on the premises specified of
alcoholic liquor only for consumption on the premises while food is available.
Such licenses may be issued only to hotels or restaurants in the core area.
Establishments holding Class C licenses must have some food service available
when alcoholic liquor is being sold. The meanings of "hotel," "restaurant," and
"core area" shall be as defined in Section 3-4-1 of this Chapter.
307 of 534
96-O-15
~2~
1. The sale of alcoholic liquor shall not take place between the hours of 1:00
a.m. and 11:00 a.m., except that sales may be made up to 2:00 a.m. on
Friday, Saturday, Sunday mornings and up to 2:00 a.m. on the mornings of
January 1, Memorial Day, July 4, Labor Day and Thanksgiving; however, no
such sales shall be made between 2:00 a.m. and 11:00 a.m. on Sunday.
The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance or renewal of such license shall be
four thousand three hundred dollars ($4,300.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
four thousand five hundred fifteen dollars ($4,515.00).
No more than twenty-one (21) twenty-two (22) such license(s) shall be in force at any
one (1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
308 of 534
96-O-15
~3~
Introduced: _________________, 2015
Adopted: ___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
309 of 534
310 of 534
311 of 534
312 of 534
313 of 534
redacted
314 of 534
315 of 534
PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, July 27, 2015
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN HOLMES, CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF JULY 13, 2015
III. ITEMS FOR CONSIDERATION
(P1) Resolution 74-R-15, Amending the Development and Affordable Housing
Agreement with Evanston Township High School and Community Partners for
the Development of 1941 Jackson Avenue as Affordable Housing
City staff recommends adoption of Resolution 74-R-15 to amend the Development
and Affordable Housing Agreement between Evanston Township High School
District No. 202, Community Partners for Affordable Housing, and the City. The
agreement outlines the terms between the three parties regarding the development
of 1941 Jackson Avenue as affordable housing and amends the eligible income of
the household purchasing the property from not to exceed 60% of the area median
income (AMI) to not to exceed 120% of the AMI.
For Action
(P2) Ordinance 98-O-15, Amending the Zoning Map to Rezone 1402-1408 Brown
Ave nue from R2 to the R4 District
The Plan Commission and staff recommend adoption of Ordinance 98-O-15
amending the Zoning Map to rezone the property commonly known as 1402-1408
Brown Avenue from R2, Single-Family Residential to R4, General Residential.
For Introduction
(P3) Ordinance 106-O-15, Granting a Special Use for a Type 2 Restaurant, Red
Robin Burger Works, 1700 Maple Avenue
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 106-
O-15 granting special use approval for a Type 2 Restaurant, Red Robin Burger
Works at 1700 Maple Avenue in the RP Research Park District. The applicant has
complied with all zoning requirements and meets all standards for a special use for
this district.
For Introduction
316 of 534
Planning & Development Committee Meeting Agenda Page 2 of 2
July 27, 2015
(P4) Ordinance 104-O-15, Amending the City Code to Modify Window Sign
Regulations
The Sign Review and Appeals Board and staff recommend adoption of Ordinance
104-O-15, which amends the Sign Ordinance for window signs. The proposed
amendments are the result of complaints to the City regarding signage installed on
large vertical windows that span several floors without limitation to height.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
317 of 534
Planning & Development Committee Meeting
Minutes of July 13, 2015
6:45 p.m.
Council Chambers - Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Fiske, J. Grover, D. Holmes, A. Rainey, M. Tendam,
D. Wilson, M. Wynne
STAFF PRESENT: M. Masoncup, M. Muenzer, B. Newman
PRESIDING OFFICIAL: Ald. Holmes
I. DECLARATION OF QUORUM
A quorum being present, Chair Holmes called the meeting to order at 7:19 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF JUNE 8, 2015
Ald. Wynne moved to approve the minutes of the June 8, 2015 meeting,
seconded by Ald. Tendam.
The Committee voted unanimously 6-0 to approve the June 8, 2015 minutes.
(Ald. Fiske had not yet arrived.)
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 84-O-15, granting a Special Use for a Craft Brewery,
Sketchbook Brewing Co., at 821a-821b Chicago Avenue
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 84-
O-15 granting special use approval for a Craft Brewery, Sketchbook Brewing Co., in
the C1a Commercial Mixed Use District. The applicant has complied with all zoning
requirements, and meets all standards for a special use for this district.
For Introduction
Ald. Wilson moved to introduce Ordinance 84-O-15, seconded by Ald. Grover.
Chair Holmes called the public who wished to speak to the podium.
Niki Hiltwein said:
• She is glad that the entrance would now be on Chicago Avenue, alleviating the
problem of illegal parking in the alley
• The business owners had discussed installing a longer exhaust pipe to direct
fumes above and away from her windows
• She does not support the increase in production
• There was very little discussion about odor by the City; Oak Park has required a
condensation process
• She asked that Evanston promote and protect neighbors’ quality of life
• She has a problem with Condition D of the Special Use that says the applicant
can decide who the majority of neighbors are.
DRAFT –
NOT APPROVED
318 of 534
Planning & Development Committee Meeting Page 2 of 3
Minutes of July 13, 2015
Chair Holmes called business owners Shawn Decker and Cesar Merron to the
podium.
Mr. Decker said there were no complaints on record until they applied for the Special
Use and that they try to work with the community to resolve issues. Mr. Merron
explained that the boiling stage takes approximately 1.5 hours of the brewing process
and a minute amount of the emissions are harmless: “less than a parked car
according to the EPA.” If they increase volume, they would brew twice a day.
At Ald. Wynne’s inquiry, Mr. Merron said they plan to extend the exhaust pipe
approximately 12’, so it will emit above the roofline and capture the condensation in a
longer pipe. Ald. Wynne said she appreciates their efforts and she is glad the
business is on Chicago Avenue.
Ald. Fiske asked that they try to limit production to the weekends to give neighbors a
respite from the fumes. Mr. Decker said the tours and parties are mostly on the
weekends, at which time they do not brew, so it should naturally work out that way.
The Committee voted unanimously 7-0 to introduce Ordinance 84-O-15.
(P2) Ordinance 79-O-15, Zoning Ordinance Text Amendment Regarding Minor
Variation for 2nd Floor Additions to Nonconforming Structures
The Plan Commission and staff recommend adoption of Ordinance 79-O-15, a
Zoning Ordinance Text Amendment to allow variation requests for all 2nd floor
additions to existing nonconforming single-family and two-family residential
structures to be processed as a Minor Variation.
For Introduction
Ald. Wynne moved to introduce Ordinance 79-O-15, seconded by Ald. Rainey.
Mark Muenzer, Director of Community Development, explained that the amendment
was initiated at the request of Ald. Miller because the ZBA’s case load is swelled by
these types of variations, which are almost always approved. He added that public
notices are still distributed and public comment is still considered.
Ald. Wilson said he is he is reluctant to reduce the vetting process since properties
are getting bigger and bigger.
The Committee voted by majority 6-1 with Ald. Fiske opposed, to introduce
Ordinance 79-O-15.
(P3) Ordinance 80-O-15, Planned Development Extension for Church Street
Village, 1629-1691 Church Street
The City staff recommends adoption of Ordinance 80-O-15 to extend the time for
completion of the Church Street Village Planned Development originally approved in
April 2006. The Ordinance grants the approval to obtain a building permit to
construct the final 8-unit ‘Building 1’ within one year.
For Introduction
319 of 534
Planning & Development Committee Meeting Page 3 of 3
Minutes of July 13, 2015
Ald. Fiske moved to introduce 80-O-15, seconded by Ald. Rainey.
Chair Holmes called Ald. Braithwaite to the podium.
Ald. Braithwaite introduced the developers and said he has seen the improvements
and landscaping and they have done an excellent job. He said the HOA fees are all
paid and there is an active condo association. They have done $100,000 in repairs
and he is confident they will do an excellent job completing the project.
Steve Spinell of Kinzie Real Estate Group explained that they purchased the note
when the project went into foreclosure with 14 units unfinished. They have finished
the 14 and sold 9 of them at $320,000 to $387,000, without a special assessment to
the existing owners. They plan to complete the project with 8 pedestrian friendly
townhouses facing Church Street that will be a smaller 3 stories, and will not be all
brick but will be brick and stucco or hardy board with gables and rear decks.
Ald. Rainey wished them luck and said she was glad that over time many of the
foreclosed projects are being completed.
The Committee voted unanimously 7-0 to introduce Ordinance 80-O-15.
IV. ITEMS FOR DISCUSSION
There were no items for discussion.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
Ald. Wynne moved to adjourn, seconded by Ald. Fiske.
The meeting was adjourned at 7:45 p.m.
Respectfully submitted,
Bobbie Newman
320 of 534
For City Council meeting of July 27, 2015 Item P1
Resolution 74-R-15 Amendment to Development and Affordable Housing Agreement for
1941 Jackson
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Sarah Flax, Housing & Grants Administrator
Subject: Resolution 74-R-15, Amendment to the Development and Affordable
Housing Agreement with Evanston Township High School and Community
Partners for the development of 1941 Jackson Avenue as Affordable
Housing
Date: July 14, 2015
Recommended Action
City staff recommends adoption of Resolution 74-R-15 to amend the Development and
Affordable Housing Agreement among the Evanston Township High School District No.
202, Community Partners for Affordable Housing, and the City. The agreement outlines
the terms between the three parties regarding the development of 1941 Jackson
Avenue as affordable housing and amends the eligible income of the household
purchasing the property from not to exceed 60% of the area median income (AMI) to not
to exceed 120% of the AMI.
Summary
Evanston Township High School (ETHS) students constructed a single family home as
part of a course entitled “Geometry In Construction”. The home is now located at 1941
Jackson Avenue and ready to be sold by Community Partners for Affordable Housing
(CPAH) to an income eligible household according to the requirements of the
development agreement and the Neighborhood Stabilization Program 2 (NSP2) through
which the property was acquired. To facilitate that sale and support stabilization goals of
NSP2, staff recommends amending the eligible household income stated in the
Development and Affordable Housing Agreement from 60% to 120% of AMI. The
change in income level is possible because CPAH included 1941 Jackson Avenue with
two Evanston condominium units donated by the Evanston Housing Corporation in its
application for an allocation of Illinois Affordable Housing Tax Credits to the Illinois
Housing Development Authority. When multiple units are combined in a project
application, 25% of the units must be sold or rented to households whose incomes do
not exceed 60% of AMI, and 75% to households whose incomes do not exceed 120%
Memorandum
321 of 534
AMI; with a single unit application, the household income cannot exceed 60% of AMI.
Income eligible employees of Evanston Township High School and the City of Evanston
will be prioritized for purchase of the property. CPAH will assist the City in the sale of
the Tax Credits and the proceeds will be donated to ETHS for the Geometry in
Construction class according to the agreement. All other terms in the Development and
Affordable Housing Agreement between the parties remain unchanged.
Attachments
Resolution 74-R-15
First Amendment to Development and Affordable Housing Agreement
322 of 534
7/10/2015
74-R-15
A RESOLUTION
Authorizing the City Manager to Execute an Amendment to the
Development and Affordable Housing Agreement to Change the
Income Restrictions for Purchasers of the Residential Property
Located at 1941 Jackson Avenue
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized to execute the First
Amendment to the Development and Affordable Housing Agreement attached hereto as
Exhibit 1 and incorporated herein by reference, by and among the City, Evanston
Township High School District No. 202, and Community Partners for Affordable Housing
to amend the income limits for potential purchasers of the newly constructed residential
home on the Subject Property.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions or amendments to the Development and Affordable
Housing Agreement as he may determine to be in the best interests of the City and in
conformance with the authorization in this Resolution.
SECTION 3: This Resolution 74-R-15 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
323 of 534
74-R-15
~ 2 ~
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2015
324 of 534
74-R-15
~ 3 ~
EXHIBIT 1
First Amendment to the Development and Affordable Housing Agreement by
and among the Evanston Township High School District No. 202, Community
Partners for Affordable Housing and the City of Evanston
325 of 534
1
FIRST AMENDMENT TO DEVELOPMENT AND AFFORDABLE HOUSING
AGREEMENT
THIS FIRST AMENDMENT to the DEVELOPMENT AND AFFORDABLE
HOUSING AGREEMENT (this "First Amendment") is made as of the ______ day of
_________, 2015, by and among THE CITY OF EVANSTON, an Illinois municipal
corporation (hereinafter referred to as "City"), COMMUNITY PARTNERS FOR
AFFORDABLE HOUSING, an Illinois not-for-profit corporation (hereinafter referred to as
“CPAH”), and EVANSTON TOWNSHIP HIGH SCHOOL DISTRICT NO. 202 (“ETHS”).
The City, CPAH, and ETHS shall be referred to collectively as the “Parties”.
WITNESSETH
WHEREAS, the City of Evanston owns real property located at 1941 Jackson
Avenue, Evanston, Illinois, 60201 and legally described in Exhibit A, attached hereto and
incorporated herein by reference (the “Subject Property”); and
WHEREAS, the City acquired the Subject Property through its Neighborhood
Stabilization Program (“NSP2”) to implement the Development and Affordable Housing
Agreement (“Agreement”) between the City, ETHS and CPAH); and
WHEREAS, ETHS constructed the home that was contemplated in the
Agreement through the Geometry in the Classroom program, the structure has been relocated to
the Subject Property and the property is ready to be marketed to potential buyers; and
WHEREAS, the Agreement sets guidelines for CPAH to manage the Subject
Property going forward to ensure that the Property is affordable for buyers, including in Section
5(D) of the Agreement contains income restrictions for buyers and the Parties seek to amend the
income restrictions stated by execution of this First Amendment and all other terms remain the
same,
NOW THEREFORE, in consideration of the mutual observance of the covenants,
conditions and promises set forth below and in consideration of the sale of the Real Estate, of
TEN DOLLARS ($10.00) and for additional consideration, the receipt and sufficiency of which
are hereby mutually acknowledged, the parties agree as follows:
A. AGREEMENT IN FULL FORCE AND EFFECT; DEFINITIONS
The Parties acknowledge and agree that this First Amendment shall supercede, control
and be deemed to modify the terms of the Agreement. In the event of any conflict between the
terms and conditions of this First Amendment and the terms of the Agreement, the Parties
unconditionally agree that the terms and conditions of this First Amendment shall supercede,
prevail and dictate. Any term or condition of the Agreement not addressed within this First
Amendment shall remain in full force and effect. The above-referenced recitals are incorporated
herein.
326 of 534
2
B. INCOME RESTRICTIONS
Section 5(D) language shall be redacted in full and replaced by the following language:
D. Sale of Subject Property to CPAH. CPAH shall take all necessary actions to sell the
Subject Property in accordance with the terms of this Agreement. CPAH shall be
responsible for maintaining the affordability of the Subject Property and shall limit the
sale of the Subject Property to households whose income does not exceed 120% of the
Chicago Metropolitan Statistical Area Median Income, as determined annually by the
U.S. Department of Housing and Urban Development, adjusted for family size.
III. COUNTERPARTS
This First Amendment may be executed in several counterparts, each of which shall be
deemed an original, and all of which shall constitute but one and the same instrument. For
purposes of this First Amendment, facsimile and scanned signatures shall be considered the same
as original signatures and shall be treated as valid and binding upon the parties hereto, provided,
however, the parties shall exchange original signature pages as reasonably promptly following
execution hereof.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed the
day and year first above written.
COMMUNITY PARTNERS FOR CITY OF EVANSTON
AFFORDABLE HOUSING
By: By:________________________________
Print Name:________________________ Print Name: Wally Bobkiewicz
Its: Its: City Manager
EVANSTON TOWNSHIP HIGH SCHOOL
DISTRICT NO. 202
By: ______________________________
Print Name: _______________________
Its: ______________________________
327 of 534
EXHIBIT A
DEVELOPMENT AND AFFORDABLE HOUSING AGREEMENT
328 of 534
329 of 534
330 of 534
331 of 534
332 of 534
333 of 534
334 of 534
335 of 534
336 of 534
337 of 534
338 of 534
339 of 534
340 of 534
341 of 534
342 of 534
343 of 534
344 of 534
345 of 534
346 of 534
347 of 534
348 of 534
349 of 534
350 of 534
351 of 534
352 of 534
353 of 534
354 of 534
355 of 534
356 of 534
357 of 534
358 of 534
359 of 534
360 of 534
361 of 534
362 of 534
363 of 534
364 of 534
365 of 534
366 of 534
367 of 534
368 of 534
369 of 534
370 of 534
371 of 534
372 of 534
For City Council meeting of July 27, 2015 Item P2
Ordinance 98-O-15: Zoning Ordinance Map Amendment – 1402-1408 Brown
Avenue
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Damir Latinovic, Planning and Zoning Administrator
Subject: Ordinance 98-O-15
Zoning Ordinance Map Amendment - 1402-1408 Brown Ave
15PLND-0046
Date: July 16, 2015
Recommended Action:
The Plan Commission and staff recommend adoption of Ordinance 98-O-15 amending
the Zoning Map to rezone the property commonly known as 1402-1408 Brown Avenue
from R2, Single-Family Residential to R4, General Residential.
Background
The subject property, commonly known as 1402-1408 Brown Avenue is located at the
northwest corner of Brown Avenue and Greenwood Street. The property consists of two
56.53-foot wide and 135.92-foot deep lots of record (7,683.55 square feet each). The
south lot (1402 Brown Avenue) located at the corner of Brown Avenue and Greenwood
Street is currently vacant, while the north lot (1408 Brown Avenue) is improved with a 3-
unit owner occupied building and a detached garage
The properties to the north and west are all zoned R2, Single-Family Residential and
include a mix of Single-Family, Two-Family and Attached-Single Family (townhomes)
buildings and uses. The area to the south is zoned I2, General Industrial with a self-
storage facility located immediately to the south. The properties to the east are zoned
R4, General Residential and are part of oWE, West Evanston Overlay District. While the
property immediately to the east is currently occupied by a commercial use (general
contractor), oWE, West Evanston Overlay District calls for a residential townhome
development on the property in the future.
There is no new development proposed at the time, but the applicant is requesting
rezoning of the property from R2 to R4 to enable the development of the vacant lot into
a residential use other than a single-family residence. Current R2 zoning classification
only allows a single-family residential use. The applicant, however, states that due to
the surrounding nonresidential uses to the south and east, development of the property
Memorandum
373 of 534
with a single-family residence is not feasible. The applicant states that in the past all
interested developers had contemplated attached single-family or multiple-family
residential development that is not allowed in the R2 district.
The proposed R4, General
Residential District allows for a
mix of residential types at a
moderate density including
multiple-family, two-family,
single-family attached
(townhomes) and single-family
detached buildings and uses.
Based on the R4 district
requirements (minimum of 2,500
square feet of lot area required
per dwelling unit), if the property
is rezoned, a maximum of six
dwelling units could be
constructed on the entire
property (three on each lot).
Standards of Approval
The proposed rezoning of the
property from R2 to R4 meets
the standards for approval of
amendments per Section 6-3-4-
5 of the City Code. The proposal
meet’s the Comprehensive
General Plan’s goal to preserve
and enhance the existing residential neighborhood by enabling higher density
construction on the vacant property that could serve as a buffer from commercial and
industrial properties to the east and south. The proposed rezoning is consistent with the
R4 zoning classification adjacent to the east and it would eliminate the nonconforming
status of the existing 3-unit building at 1408 Brown Avenue which would become
compliant with the lot area requirement per dwelling unit.
Legislative History
July 8, 2015 – The Plan Commission recommended approval of the proposed map
amendment with a 4-1 vote.
Attachments
Proposed Ordinance 98-O-15
Plan Commission Meeting Minutes 07/08/2015 – Draft
Link to Plan Commission Packet for 07/08/2015
374 of 534
6/30/2015
98-O-15
AN ORDINANCE
Amending the Zoning Map to Rezone Certain Properties
From the R2 District to the R4 District
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt ordinances and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970,
which states that the “powers and functions of home rule units shall be construed
liberally,” was written “with the intention that home rule units be given the broadest
powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.) grants each municipality the power to establish zoning regulations; and
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston
City Code of 1979, as amended, (“the Zoning Ordinance”); and
375 of 534
98-O-15
~2~
WHEREAS, on July 7, 2015, the Plan Commission held a public hearing,
pursuant to proper notice, regarding case no. 15PLND-0046, to consider amendments
to the Zoning Map, cited in Section 6-7-2 of the Zoning Ordinance, to place certain
properties within the R4 General Residential District; and
WHEREAS, the Plan Commission received testimony and made findings
pursuant to Subsection 6-3-4-6 of the Zoning Ordinance and recommended City Council
approval thereof; and
WHEREAS, at its meeting of July 27, 2015, the Planning and
Development Committee of the City Council considered and adopted the findings and
recommendation of the Plan Commission in case no. 15PLND-0046 and recommended
City Council approval thereof; and
WHEREAS, at its meetings of July 27, 2015 and August 17, 2015, the City
Council considered and adopted the records and recommendations of the Plan
Commission and Planning and Development Committee; and
WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National
Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124),
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
376 of 534
98-O-15
~3~
SECTION 2: The City Council hereby amends the Zoning Map to remove
those properties with the addresses and PINs listed in Exhibit A and identified in Exhibit
B, both attached hereto and incorporated herein by reference, from the R2 General
Residential District and place them within the R4 General Residential District.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 6: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
377 of 534
98-O-15
~4~
EXHIBIT A
Addresses and PINs of Properties Removed from the R2 General Residential
District and Placed Within the R4 General Residential District
1402 Brown Avenue PIN 10-13-317-022-0000
1408 Brown Avenue PIN 10-13-317-023-0000
378 of 534
98-O-15
~5~
EXHIBIT B
Map of Properties Removed from the R2 General Residential District and
Placed Within the R4 General Residential District
379 of 534
1408
1418
1415
20151410
19192020
1414
1909
1423
1402 R4
R2
Greenwood St Brown AveProposed Zoning Change1402-1408 Brown - R2 to R4
Tax Parcel
Structure Footprint
Curbline 0 25 50 Feet
´
This map is provided "as is" without warranties of any kind.See www.cityofevanston.org/mapdisclaimers.html for more information.BrownAve1402-1408_R2toR4.mxd7/1/2015380 of 534
DRAFT
Page 1 of 4
Plan Commission Minutes 07/08/2015
MEETING MINUTES
PLAN COMMISSION
Wednesday, July 8, 2015
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Jim Ford (Chair), Colby Lewis, Carol Goddard, Peter
Isaac, Terri Dubin
Members Absent: Kwesi Steele, Andrew Pigozzi, Simon Belisle
Associate Members Present: none
Associate Members Absent: Seth Freeman, David Galloway, Scott Peters, Lenny Asaro,
Stuart Opdycke
Staff Present: Damir Latinovic, Planning and Zoning Administrator
Presiding Member: Jim Ford, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
Chairman Ford called the meeting to order at 7:02 P.M.
2. APPROVAL OF MEETING MINUTES: June 10, 2015
Commissioner Lewis made a motion to approve the minutes from June 10, 2015 with
the noted revisions by Chairman Ford.
Commissioner Goddard seconded the motion.
A voice vote was taken and the minutes were approved unanimously.
3. NEW BUSINESS
Chairman Ford explained the general meeting procedure, schedule, agenda items, time
limits on public testimony and opportunities for cross examination of witnesses.
Chairman Ford concluded by saying that the Plan Commission forwards a
recommendation to the City Council which makes the final determination on any matters
discussed by the Plan Commission.
A. ZONING ORDINANCE MAP AMENDMENT 15PLND-0046
1402-1408 Brown Avenue
A Zoning Ordinance Map Amendment to rezone the property from R2,
Single-Family Residential to R4, General Residential District.
381 of 534
DRAFT
Page 2 of 4
Plan Commission Minutes 07/08/2015
Mr. Latinovic presented the staff report. The proposal is for the rezoning of the
properties known as 1402-1408 Brown Avenue from the existing R2 Single-Family
Residential to R4 General Residential District. Mr. Latinovic described the property in
question and the surrounding neighborhoods. He also explained the zoning
requirements for current and proposed zoning designations. Staff believes that the
proposal satisfies the Standards of Approval and is consistent with the goals of the
Comprehensive Plan.
Daniel Hofstetter, applicant, stated that the reasoning behind this map amendment
includes the following:
Establishing a residential buffer between the industrial district to the south and
the residential district to the north
Offering alternative residential options for the community
Bringing the existing structure at 1408 Brown into compliance and making the lot
at 1402 Brown viable for developers
Mr. Hofstetter stated that developers have lost interest in the property because it is
not zoned to allow for multifamily housing.
Lecretia Booker, citizen, asked if the lot had already been sold, to which the applicant
replied no. She then inquired whether low-income or group housing would be
allowed if rezoning were to occur. Mr. Latinovic answered that group homes are
permitted in all residential districts and there is no specific use classified as low-
income housing. Ms. Booker expressed her appreciation for the efforts made to
enhance the property at 1408 Brown and hopes future development will blend with
the neighborhood.
Commissioner Isaac stated that the City zoned the entire area as R2 Single family
after 2-unit buildings had been established in the area. The property at 1408 Brown
has 3-units. He fears that a developer could build a 6-unit building at this location if
1408 Brown were to be razed and therefore, destroy the buffer intended by the
applicant. He entertained the idea that one unit be de-converted at 1408 Brown and
suggested rezoning these two properties as R3 Two-Family Residential.
Commissioner Lewis stated that 3-6 units would not be out of place for this location.
The R4 zoning is consistent with the existing corridor and overlay district. If they can
get this lot developed, then they should. Ideally, the entire strip would be converted
to R4, but that would require much more work and property owner cooperation.
Commissioner Goddard agreed with Commissioner Lewis’ statements. She was
opposed to the R3 as it would essentially mean spot zoning. She believes that
putting a vacant lot on the tax rolls would be beneficial and provide opportunities for
affordable housing.
Commissioner Dubin stated that a corner lot would be appropriate for a multifamily
residence and act as a good buffer from the industrial district.
382 of 534
DRAFT
Page 3 of 4
Plan Commission Minutes 07/08/2015
Commissioner Lewis asked what the Code says about rezoning in terms of
community benefit vs. personal benefit after concerns of giving developers a “blank
check” and spot zoning were raised. Mr. Latinovic clarified that if existing zoning
designations are not allowing for development, then rezoning is considered to allow
adequate transition to better fit market conditions and the changing environment.
Chairman Ford asked if it is unusual to allow rezoning of a property without a
development proposal as well. Mr. Latinovic stated that usually map amendments
are accompanied by proposals, but in this case, there is no developer interest without
rezoning.
Commissioner Isaac asked what the purpose was for including 1408 Brown in the
amendment if it is already legal non-conforming. Mr. Hofstetter answered that the
primary reason would be to make this property conforming to the Code.
Commissioner Isaac questioned whether including both parcels was necessary.
After a question from Commissioner Lewis, Mr. Latinovic stated that the Commission
has the option to recommend the rezoning of one parcel or both parcels.
Commissioner Isaac asked if rezoning would increase the degree of noncompliance
in the future, to which Mr. Latinovic answered that the need for variations in the future
is always possible.
Chairman Ford asked if they were to approve this amendment, could 1408 Brown be
razed and could a 6-unit building be built straddling property lines, to which the
answer was yes. Mr. Hofstetter clarified that there are no intentions to sell 1408
Brown to developers.
Commissioner Goddard stated that designating one property as R2 and the other as
R4 would be similar to spot zoning.
Commissioner Lewis made a motion to recommend approval of the map amendment
as requested.
Commissioner Goddard seconded the motion.
A roll call vote was taken and the motion was approved 4-1.
Ayes: Commissioners Lewis, Goddard, Dubin and Chairman Ford
Nays: Commissioner Isaac
…
6. ADJOURNMENT
There being no further discussion, Commissioner Goddard made a motion to adjourn
the meeting. Commissioner Isaac seconded the motion.
A voice vote was taken and the motion was approved by voice call 5-0.
383 of 534
DRAFT
Page 4 of 4
Plan Commission Minutes 07/08/2015
The meeting was adjourned at 7:50 pm.
Respectfully Submitted,
Damir Latinovic
Planning and Zoning Administrator
Community Development Department
384 of 534
For City Council meeting of July 27, 2015 Item P3
Ordinance 106-O-15 Special Use for a Type 2 Restaurant, Red Robin Burger Works
1700 Maple Ave
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Damir Latinovic, Planning and Zoning Administrator
Melissa Klotz, Zoning Planner
Subject: Ordinance 106-O-15, granting a Special Use for a Type 2 Restaurant, Red
Robin Burger Works - 1700 Maple Avenue
Date: July 14, 2015
Recommended Action
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 106-O-
15 granting special use approval for a Type 2 Restaurant, Red Robin Burger Works at
1700 Maple Avenue in the RP Research Park District. The applicant has complied with
all zoning requirements and meets all standards for a special use for this district.
Summary
1700 Maple Avenue is located on the west side of Maple Avenue, just north of Church
Street in Church Street Plaza. The property is zoned RP Research Park District and is
surrounded by similar ground-floor commercial uses.
Red Robin Burger Works is a fast-casual restaurant prototype operated by Red Robin
Gourmet Burgers, Inc. There are currently four Red Robin Burger Works restaurants in
the Chicago Loop. The restaurant will offer signature gourmet burgers along with some
new a la carte menu items that can be prepared in approximately five minutes.
The proposed Type 2 Restaurant will operate from 10 a.m. to 10 p.m. Sunday through
Thursday and from 10 a.m. to 11 p.m. on Friday and Saturday (per a condition by ZBA,
the Ordinance allows 6 a.m. to midnight, Sunday through Thursday and 6 a.m. to 1 a.m.
Friday and Saturday). The applicant anticipates utilizing 10-12 employees per shift.
Approximately 50% of customers are expected to dine in, while remaining orders will be
carried out. Delivery services are not anticipated, but an on-line ordering service will be
available to expedite the serving process.
Memorandum
385 of 534
The restaurant owners anticipate managers will drive to work and park in City parking
garages. Other employees will be advised not to park on the street and will obtain
monthly passes for the City garages if needed. Food deliveries and garbage pickup will
occur via the existing loading dock and service area three to four times a week and six
days a week, respectively. The applicant intends to apply for a liquor license to serve
bottled beer.
The applicant proposes to incorporate minor color changes to the entrance as well as
window and wall signage. An outdoor seating area is proposed adjacent to the
restaurant on private property at the southwest portion of the property. Music will not be
played in the outdoor seating area. The applicant has agreed to follow the City’s Litter
Collection and Garbage Pickup Plans. Staff has not received any objections to the
proposed use from neighboring property owners.
Neighborhood Benefit
The downtown will benefit from having an active storefront that encourages pedestrian
and economic activity in the area.
Comprehensive Plan
The Evanston Comprehensive General Plan encourages the use of vacant spaces
along existing commercial corridors that can add sales tax revenue and encourage
vibrant business districts. Red Robin Burger Works will utilize a currently vacant
storefront.
Legislative History
July 7, 2015: The ZBA recommended unanimous approval of the special use permit for
a Type 2 Restaurant with the following conditions:
386 of 534
1. Hours of operation: 6 a.m. to midnight on Sunday - Thursday, 6 a.m. - 1
a.m. on Friday & Saturday.
2. Employees may not park on the street.
3. Litter Collection/Garbage Pickup Plan.
4. The project must be in substantial compliance with the documents and
testimony on record.
Attachments
Proposed Ordinance 106-O-15
July 7, 2015 ZBA Draft Meeting Minutes
ZBA Findings
July 7, 2015 ZBA Packet –
http://www.cityofevanston.org/assets/zba-packet-20150707.pdf
387 of 534
7/15/2015
106-O-15
AN ORDINANCE
Granting a Special Use Permit for a Type 2 Restaurant Located at
1700 Maple Avenue in the RP Research Park District (“Red Robin
Burger Works”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on July 7, 2015,
pursuant to proper notice, to consider case no. 15ZMJV-0047, an application filed by
Brad Smith, property development manager of the property legally described in Exhibit
A, attached hereto and incorporated herein by reference, commonly known as 1700
Maple Avenue (the “Subject Property”) and located in the RP Research Park District, for a
Special Use Permit to establish, pursuant to Subsection 6-12-2-3 of the Evanston City
Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Red Robin
Burger Works,” on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning
Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of July 27, 2015, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 15ZMJV-0047; and
388 of 534
106-O-15
~2~
WHEREAS, at its meetings of July 27, 2015 and August 17, 2015, the City
Council considered and adopted the respective records, findings, and recommendations
of the ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Type 2 Restaurant on the Subject Property as applied for in case no. 14ZMJV-
0047.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Litter Collection Plan: The Applicant shall implement and adhere to a Litter
Collection Plan that requires the policing of an area located within a radius of two
hundred fifty feet (250’) of the Subject Property. The Applicant shall police this
area at least once every three (3) hours during the hours the Special Use is in
operation and shall keep it free of all litter, from any source. For the purpose of
this ordinance, “litter” shall include, but is not limited to: food, food waste, and
beverages; solid waste, including paper, wrappings, containers, cardboard,
napkins, straws, utensils, plates, cans, glass, crockery, cigarette butts, ashes and
similar materials; animal waste and dead animals; yard clippings and leaves; and
all other waste materials which, if thrown or deposited as herein prohibited, may
create a danger to public health, safety, or welfare.
389 of 534
106-O-15
~3~
C. Hours of Operation: The Applicant shall operate the Type 2 Restaurant
authorized by this ordinance only between the hours of 6:00 a.m. and midnight
on any given Sunday through Thursday and between the hours of 6:00 a.m. and
1:00 a.m. on any given Friday or Saturday.
D. Employee Parking: Employees shall not park on the street during hours of
operation.
E. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
390 of 534
106-O-15
~4~
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
391 of 534
392 of 534
393 of 534
394 of 534
395 of 534
396 of 534
Page 1 of 4
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, July 7, 2015
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Matt Rodgers, Violetta Cullen, Myrna Arevalo, Mary Beth Berns,
Andrew Gallimore
Members Absent: Scott Gingold
Staff Present: Melissa Klotz, Mario Treto, Damir Latinovic
Chair: Matt Rodgers
Declaration of Quorum
With a quorum present, Chair Rodgers called the meeting to order at 7:10 pm.
Approval of Minutes
The minutes from the June 16, 2015 Zoning Board of Appeals meeting were motioned for
approval. Ms. Cullen made the motion and it was seconded by Ms. Arevalo. The motion was
approved 3-0 with two abstaining.
New Business
2327 Park Place ZBA 15ZMJV-0044
Anthony Hind, attorney, appeals the Zoning Administrator’s determination that decks with gaps
between the wooden slats are calculated as impervious areas. 2327 Park Place is located in
the R1 Single Family Residential District. The zoning regulations for impervious areas in the R1
District are stated in Section 6-8-2-10 of the Zoning Ordinance. The Zoning Board of Appeals is
the determining body for this case.
Ms. Klotz read the case into the record.
Anthony Hind, attorney, explained the appeal:
Property owners replaced a deck that was deemed noncompliant due to the impervious
surface calculation, but does not meet the Code.
Michael Sear, property owner, explained the appeal:
The property is a 2-flat. Owner occupied 1st floor and long-term tenant on 2nd floor
Submitted Appellant A photo of property
Proposed deck on side of house near the front door
Proposed slats between deck planks specifically to allow water to run through and
absorb into dirt or gravel so permeability would remain
Zoning Department denied building permit
Mr. Hind continued:
Section 6-8-2-10 specifies how to differentiate what is pervious and what is impervious.
A. Does not apply
B. Circular
C. Does not apply
D. Rff{
E. Rff{
F. Rff{
Exactly what property owner is
requesting to do.
397 of 534
Page 2 of 4
Zoning Board of Appeals
Structure has individual planks/slats with porosity below, therefore pervious.
Zoning Analysis interpretation is that no deck can meet subsections d,e,f. Why would
Ordinance have these sections if it could never apply? Doesn’t logically make sense.
Chair Rodgers asked, based on appellant interpretation, would you be able to deck the entire
yard? Mr. Hind assumed that other regulations would prohibit that, but as far as permeability,
yes.
Mr. Latinovic explained staff’s decision:
Zoning Analysis interpretation is that decks do count towards impervious surface
coverage , otherwise you could deck the entire lot
406 ft2 deck proposed
29’ x 14’ with gravel underneath
6-8-2-10-C does not state that decks shall be counted as pervious
1/8” slats do not really absorb water
Could reduce concrete areas throughout the yard to be able to meet the Code
requirement for a slightly smaller deck
City has drainage issues
Most communities regulate decks as building lot coverage and do not regulate
impervious surface
Decks have been consistently interpreted as impervious since regulation was adopted in
2003.
Chair Rodgers asked if there was any case law about this matter. Mr. Treto stated that there
have been no previous challenges to the regulation and is not aware of any case law outside of
Evanston.
Mr. Gallimore asked about subsections e & f, why is it in the Ordinance if it isn’t relevant? Mr.
Latinovic answered that the intent is not that decks are pervious. It is not stated.
Ms. Cullen asked how a smaller deck would be allowed, to which Mr. Latinovic answered, by
removing other impervious areas.
Mr. Hind stated that the wording in subsections e & f doesn’t say that subsections a + b + c =
pervious. He stated that if you have satisfied subsections a-d, then the deck design is pervious.
Lisa Pildis, owner, explained the appeal:
Bought 2-flat so that she could live on the 1st floor, including deck; living here is
necessary due to health issues
Why doesn’t the Code just say that decks are impervious if that is what the intent is?
Offered to make gaps larger than 1/8”
That may be consistent with interpretation since 2003, but interpretation is wrong.
Would have to remove entire west sidewalk and most of patio. She doesn’t walk well
due to health issues and it’s not practical to have uneven ground to walk on.
Mr. Hind continued:
Storm water management is important. That is why the deck is designed to shed water
and not contribute to any drainage issues.
The ZBA entered into deliberations.
Mr. Gallimore noted that there are many circular references. Why do subsections e & f exist if
the intent is to count decks as impermeable?
398 of 534
Page 3 of 4
Zoning Board of Appeals
Ms. Berns stated that decks shed water much like a roof. Very little water goes through. Decks
are not pervious.
Chair Rodgers stated that the intent is that decks are not pervious. Past precedent indicates
that decks are impervious.
Mr. Gallimore stated that the code sections are unclear. Why are subsections e & f in there
then?
Ms. Berns noted that decks are not pervious in reality. We routinely ask people to reduce
impervious areas. Evanston has drainage issues.
Ms. Klotz stated that she calculated impervious surface coverage to be 58%. A minor variance
would still be required and would still need to be verified on a better site plan. The ZBA has the
authority to grant variances through the appeal process.
Chair Rodgers noted that it seemed like a middle ground could be possible. He suggested that
staff verify calculations and that the applicant remove some impervious areas to reduce surface
coverage and come back to ZBA.
Ms. Berns observed that the deck is very large. Adjusting the deck may be the easiest option.
Mr. Gallimore mentioned that rain barrels would also help reduce impervious surface.
Mr. Gingold motioned to continue this case to the July 21, 2015 ZBA meeting.
The motion was seconded by Ms. Cullen and approved 5-0 to continue.
1700 Maple Avenue ZBA 15ZMJV-0047
Brad Smith, Property Development Manager, applies for a special use permit for a Type 2
Restaurant, Red Robin Burger Works, at 1700 Maple Avenue. 1700 Maple Avenue is located in
the RP Research Park District, which requires a special use permit for a Type 2 Restaurant to
operate (Zoning Code Section 6-12-2-3). The Zoning Board of Appeals makes a
recommendation to City Council, the determining body for this case.
Ms. Klotz read the case into the record.
Brad Smith, Property Development Manager, explained the proposal:
Smaller footprint than a traditional Red Robin
Many of the same signature food items
Sit down (34 seats, plus outdoor seating)
Delivery and trash corridor form several blocks to the north
10-12 employees per shift
Hours of operation: 10 a.m. to 10 p.m. Sunday-Thursday; 10 a.m. to 11 p.m. Friday and
Saturday
Deliveries will likely be early in the morning or late in the evening
Trash pickup 6x a week
Agree to the Litter Collection Plan
Burger Works is corporately owned, not franchised
Operator is the regional manager of Illinois (currently manages 4 locations)
Employees will likely use public transit
Might rent 1 parking space in City garage for manager
Vent to roof of 2-story facility
Anticipate 50% dine-in and 50% carry-out
No exterior changes other than red areas shown
399 of 534
Page 4 of 4
Zoning Board of Appeals
Chair Rodgers asked if the outdoor area is private, to which Ms. Klotz answered, yes.
Mr. Smith continued:
No amplified music outside
May need gated area outside because of liquor sales/ license
The ZBA entered into deliberations.
Chair Rodgers stated that this is the type of business we expect downtown and it is similar to
nearby restaurants.
Ms. Berns expressed concern over parking. Chair Rodgers noted that the condition restricting
employees from parking on the street should address that.
The Standards were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. Berns motioned for approval of the proposal with the following conditions:
1. Hours of operation: 6 a.m. to midnight from Sunday-Thursday and 6 a.m. to 1 a.m. on
Friday & Saturday
2. No employee parking on street
3. Litter Collection/Garbage Pick-Up Plan
4. Must be in substantial compliance with the testimony on record.
The motion was seconded by Mr. Gingold.
The motion was approved with conditions 5-0.
Discussion
Election of Vice-Chair
Mr. Gallimore nominated Ms. Cullen as Vice Chair.
Ms. Cullen accepted the nomination and it was seconded by Ms. Berns.
The nomination was approved 5-0.
The meeting was adjourned at 8:55 p.m.
400 of 534
P LANNING AND Z ONING D IVISION 847-866-2930 zoning@cityofevanston.org
Community Development Department 847-448-8126 www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3700 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on July 7, 2015, the Zoning Board of Appeals makes
the following findings of fact, reflected in the audio-visual recording of the hearings,
based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning
Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 5-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 5-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 5-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 5-0
Case Number: 15ZMJV-0047
Address or
Location:
1700 Maple Avenue
Applicant: Brad Smith
Proposed
Special Use:
Type 2 Restaurant , Red Robin Burger Works, in RP District
401 of 534
P LANNING AND Z ONING D IVISION 847-866-2930 zoning@cityofevanston.org
Community Development Department 847-448-8126 www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3700 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 5-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 5-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 5-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 5-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 5-0
and, based upon these findings, and upon a vote
__5__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
__x__ approval with conditions specifically:
1. Hours of operation: 6 a.m. to midnight from Sunday-Thursday and 6 a.m. to 1
a.m. on Friday & Saturday
2. No employee parking on street
3. Litter Collection/Garbage Pick-Up Plan
4. Must be in substantial compliance with the documents and testimony on record.
_____ denial of the proposed special use.
Attending: Vote:
Aye No
___X__ Mary Beth Berns __X__ ____
___X___ Myrna Arevalo __X__ ____
402 of 534
P LANNING AND Z ONING D IVISION 847-866-2930 zoning@cityofevanston.org
Community Development Department 847-448-8126 www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3700 Evanston, IL 60201
_______ Scott Gingold _____ ____
___X___ Matt Rodgers __X__ ____
___X___ Violetta Cullen __X__ ____
___X___ Andrew Gallimore __X__ ____
403 of 534
For City Council meeting of July 27, 2015 Item P4
Ordinance 104-O-15: Sign Ordinance Text Amendment
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Gary Gerdes, Manager of Building and Inspection Services
Scott Berg, Plans Examiner, Staff Liaison to Sign Review and Appeals
Board
Subject: Ordinance 104-O-15, Sign Ordinance – Text Amendment
Date: July 15, 2015
Recommended Action:
The Sign Review and Appeals Board and staff recommend adoption of Ordinance 104-
O-15, which amends the Sign Ordinance for window signs.
Summary:
The proposed amendments are the result of complaints to the City regarding signage
installed on large vertical windows that span several floors without limitation to height.
This created a marquee sign on an exterior window outside of the intent of the Sign
Ordinance.
The Sign Ordinance allows a building tenant to display window signs, both permanent
and temporary on building facades with unlimited height above grade and up to 15% of
the façade up to a maximum of 500 square feet.
The text amendment removes the unlimited maximum sign height for window signs ((4-
10-9) (H)) and allows for permanently mounted windows signs on multi-story buildings
with condition to not exceed six (6) square feet or 20 percent (20%) of the window area,
whichever is lesser with no more than 1 sign per leased occupant space/per façade ((4-
10-10 (C)).
Analysis:
Staff has identified two sections of the Ordinance that could be revised to address the
height concerns and still allow tenants an opportunity to advertise their business.
Memorandum
404 of 534
Proposed Sign Ordinance Text Amendments:
4-10-9. - AREA AND MEASUREMENT STANDARDS.
(H) Maximum Sign Height. With the exception of tall building identification sign and
window signs, all signs shall be subject to the maximum height limitation of
fifteen and one-half feet (15.5'). The height of a sign shall be measured from the
adjoining ground level or the elevation of the street upon which the sign faces,
whichever is lower, to the tallest portion of the sign.
4-10-10. - PERMITTED SIGN TYPES.
(C) Permanent Window Signs.
4 Upper Story Occupants. For a multi-story building, each occupant above the
ground floor shall be permitted one permanent sign to be placed in a window of
the occupant’s space not to exceed six (6) square feet or 20 percent (20%) of the
area of the window in which the sign is placed, whichever is lesser. There shall
be no more than one sign per façade for each occupant. Larger signs may be
considered by the Design and Project Review Committee and Sign Review and
Appeals Board.
Attachments:
Ordinance 104-O-15
Page 2 of 2
405 of 534
7/15/2015
104-O-15
AN ORDINANCE
Amending Portions of Title 4, Chapter 10 of the City Code to Modify
Window Sign Regulations
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: That Section 4-10-9(H) of the Evanston City Code of 2012,
as amended, is hereby further amended to read as follows:
(H) Maximum Sign Height. With the exception of tall building identification signs and
window signs, all signs shall be subject to the maximum height limitation of
fifteen and one-half feet (15.5'). The height of a sign shall be measured from the
adjoining ground level or the elevation of the street upon which the sign faces,
whichever is lower, to the tallest portion of the sign.
SECTION 2: That Section 4-10-10(C) of the Evanston City Code of 2012,
as amended, is hereby further amended to read as follows:
(C) Permanent Window Signs.
1. Area. The sign surface area of permanent window signs in any window
shall not exceed twenty percent (20%) of that window area.
2. Location. Permanent window signs must be confined within the
transparent glazed area of the window and shall not encroach upon the
frame, mullions or other supporting features of the glass.
3. Installation Considerations. All permanent window signs which have their
lettering or graphic elements directly on the glazing shall be painted, metal
leafed, vinyl transferred, or in some other manner permanently applied to
either side of the glass of an exterior building or window or door. No
application using a temporary adhesive shall be permitted unless the Sign
Administrator determines the application to be safe and will be permanent.
4. Upper Story Occupants. For a multi-story building, each occupant above
the ground floor shall be permitted one permanent sign to be placed in a
window of the occupant’s space not to exceed six (6) square feet or 20
percent (20%) of the area of the window in which the sign is placed,
whichever is lesser. There shall be no more than one sign per façade for
406 of 534
104-O-15
~2~
each occupant. Larger signs may be considered by the Design and
Project Review Committee and Sign Review and Appeals Board.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this Ordinance 104-O-15 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This Ordinance 104-O-15 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
407 of 534
For City Council meeting of July 27, 2015 Item P5
Ordinance 84-O-15: Special Use for a Craft Brewery, Sketchbook Brewing Co., at 821a-
821b Chicago Avenue
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Damir Latinovic, Planning and Zoning Administrator
Melissa Klotz, Zoning Planner
Ellen Cholewa, Zoning Intern
Subject: Ordinance 84-O-15, granting a Special Use for a Craft Brewery,
Sketchbook Brewing Co., at 821a-821b Chicago Avenue
Date: June 30, 2015
Recommended Action
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 84-O-15
granting special use approval for a Craft Brewery, Sketchbook Brewing Co., in the C1a
Commercial Mixed Use District. The applicant has complied with all zoning
requirements, and meets all standards for a special use for this district. This ordinance
was introduced at the July 13, 2015 City Council meeting.
Summary
821a-821b Chicago Avenue is located on the east side of Chicago Avenue, located
midblock between Main and Kedzie Streets in the C1a Commercial Mixed Use District.
The property is surrounded by similar commercial uses and office uses above the
ground floor while bordering some residential uses.
Sketchbook Brewing Co. has operated as a retail goods establishment since 2014. At
the time of approval, City staff noted the use designation could change if Sketchbook
ever expanded its production. The proposed expansion within the building and the
production now changes the use to a Craft Brewery, which requires special use
approval in the C1a Commercial Mixed-Use District. If the special use is denied,
Sketchbook will have the option to continue operating in the current space as a Retail
Goods Establishment as originally approved. The brewery owners are proposing to
expand the use into an adjacent space at the front of the building that features street
frontage to better accommodate their business needs and shift retail sales and other
Memorandum
408 of 534
public access from the rear alley of the building to the front entrance along Chicago
Avenue.
Sketchbook prides itself as a community-supported brewery and has established a
membership program that sells a specific amount of beer in advance each month to
local residents while keeping the production local and closely tied to the neighborhood.
Currently, the membership program hosts 350 members.
Sketchbook is currently limited in production based on its original approval as a Retail
Goods Establishment and a Memorandum of Understanding (MOU) drafted by
Corporation Counsel. The MOU was established to clarify and rectify concerns from
neighboring property owners regarding the overall business as well as private events
that occur in the space. The business, as it is currently approved and in conjunction
with the MOU, is limited to the following:
• Hours of operation (open to the public):
Monday – Wednesday: closed
Thursday – Friday: 4pm-8pm
Saturday: noon-8pm
Sunday: noon-6pm
• Maximum one special event per month. A special event is a private event that
occurs outside of regularly scheduled hours that the business is open to the
public. The business is not open to the public during a special event. Special
events require separate 1-day liquor license that are obtained by the event
coordinator, not Sketchbook. Maximum capacity for special events is limited to
49 people per the Fire Code.
• Overall production is limited to no more than 700 barrels (21,700 gallons) per
year, though current production rate is 500-600 barrels per year.
• Maximum of three 2-ounce samples are allowed per customer per State
regulations.
• Tours are permitted during regular business hours.
• Access to the business is via the alley only.
The proposed expansion of the space and brewing capacity with the Craft Brewery
special use is as follows:
• Hours of operation (open to the public – as restricted by City’s P1 liquor license):
Monday – Thursday: 10am - midnight
Friday – Saturday: 10am – 1am
Sunday: noon-midnight
• Maximum one special event per month – no change from current operation.
• Production is limited by the State to no more than 7,500 barrels per year because
the owners operate as self-distributors. The applicant believes there is not
enough space in the facility to reach this maximum.
• Tours will continue to occur during business hours, with the maximum three 2-
ounce samples allowed.
• Retail access to the business would be via the Chicago Avenue entrance only.
Occasionally, retail customers will pick up products at the rear via the alley.
409 of 534
The expanded retail area in the front will offer items including growlers (64 ounce sealed
containers), howlers (32 ounce sealed containers), bottles, and former Brew Camp
home brewing equipment. All retail traffic will enter the location via Chicago Avenue.
The rear door of the alley will be for employees only, with the exception of occasional
product pick-ups. The breezeway doors (see site plan) will connect the front with the
rear space. The breezeway features a gate that will not open from the outside to ensure
customer cannot enter the business through the breezeway doors. Deliveries to and
from the business will occur via the alley. As a self-distributor, Sketchbook anticipates
outgoing deliveries of 1-3 kegs in a maximum of one delivery per day.
There is no zoning requirement for parking since the business expansion is within an
existing building and there is no increase in the overall gross floor area of the building.
There are no on-site parking spaces, though the applicant stated most customers are
nearby residents that walk to the facility. Most employees, including the two owners,
walk or bike to the facility. There will be a total of 2-5 employees per shift depending on
demand. The applicant does have one nearby off-site parking space secured through a
private lease agreement. The one delivery vehicle owned by the company is parked in a
metered space on Chicago Avenue when not in use.
The brewing process can produce odor during the boiling process, which takes 1.5-2.5
hours per brewing batch and typically occurs twice a week. The odor is released
through a steam vent that currently vents out the south side of the building. Per DAPR
Committee comments, the applicant has agreed to extend the ventilation piping to the
roof so that the steam/odor is less impactful to the surrounding properties. The applicant
has provided excerpts from the U.S. Environmental Protection Agency’s Malt Beverages
Emission Factor Final Report (attached) to demonstrate the amount of emissions
released during boiling of 1,000 barrels of beer are equivalent to emissions from one
idling vehicle. The complete brewing process includes different steps that cannot be
stopped and started on demand.
No exterior modifications to the building are proposed. Over 300 Evanston residents
have signed a petition of support for this project. The applicant estimates about 60 of
those residents live within 500 feet of the property and received notice of the special
use case. City staff is aware of two neighboring residents that share concerns
regarding the existing operation as well as concerns regarding the proposed expansion.
The main concern is the odor produced during brewing. The concern is detailed in the
DAPR meeting minutes (attached), as well as two letters of concern submitted by the
neighbors (also attached).
Neighborhood Benefit
The neighborhood will benefit from having a locally-owned, specialty business that will
enhance the business district by occupying a currently underutilized commercial space,
encourage foot-traffic, and promote the economic viability of the Main Street business
district.
Comprehensive Plan
The Evanston Comprehensive General Plan encourages the use of vacant spaces
along existing commercial corridors that can add sales tax revenue and encourage
vibrant business districts. Sketchbook Brewing Co. will utilize a currently vacant
410 of 534
storefront and further encourage local business that operates within the community and
supports various Evanston businesses and residents.
Legislative History
June 16, 2015: The ZBA recommended unanimous approval of the special use permit
for a Craft Brewery with the following conditions:
1. Hours of operation: 10 a.m. to 10 p.m. on Monday-Thursday, 10 a.m. - 11
p.m. on Friday & Saturday, and noon-10 p.m. on Sunday.
2. Ventilation piping is required to extend to the roof.
3. The project must be in substantial compliance with the documents and
testimony on record.
4. The applicant must take measures to ensure odors are objectively
reasonable to majority of neighbors.
5. The retail access must be through Chicago Avenue only.
6. Employees may not park on the street.
Attachments
Proposed Ordinance 84-O-15
June 16, 2015 ZBA Draft Meeting Minutes
ZBA Findings
Letters Submitted at ZBA
Link to June 16, 2015 ZBA Packet -
http://www.cityofevanston.org/assets/ZBA%20packet%2006.16.15.pdf
411 of 534
6/23/2015
84-O-15
AN ORDINANCE
Granting a Special Use Permit for a Craft-Brewery Establishment
Located at 821a-821b Chicago Avenue in the C1a Commercial Mixed
Use District (“Sketchbook Brewing Co.”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on June 16, 2015,
pursuant to proper notice, to consider case no. 15ZMJV-0035, an application by Cesar
Augusto Marron and Shawn Decker (the “Applicants”), lessees of the property legally
described in Exhibit A, attached hereto and incorporated herein by reference, commonly
known as 821a-821b Chicago Avenue (the “Subject Property”) and located in the C1a
Commercial Mixed Use District, for a Special Use Permit to establish, pursuant to
Subsection 6-10-3-3 of Title 6 of the Evanston City Code, 2012, as amended (the
“Zoning Ordinance”), a Craft-Brewery Establishment on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and findings that the application for a Craft-Brewery Establishment
met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and
recommended City Council approval thereof; and
WHEREAS, at its meeting of July 13, 2015, the City Council’s Planning
and Development Committee (“P&D Committee”) considered and adopted the ZBA’s
record and findings, and recommended City Council approval thereof; and
WHEREAS, at its meetings of July 13, 2015 and July 27, 2015, the City
Council considered and adopted the respective records, findings, and recommendations
of the ZBA and P&D Committee,
412 of 534
84-O-15
~2~
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Craft-Brewery Establishment applied for in case no. 15ZMJV-0035.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Applicants’ Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicants shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicants’ testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Hours of Retail Operation: The Applicants shall operate the Craft-Brewery
Establishment for retail purposes, as authorized by this ordinance, only between
the hours of 10:00 a.m. to 10:00 p.m. on any given Monday through Thursday,
10:00 a.m. to 11:00 p.m. on any given Friday or Saturday, and noon to 10:00
p.m. on any given Sunday. The aforementioned retail hours of operation in no
way limit the hours in which the Craft-Brewery Establishment may brew its
products.
C. Ventilation: The Applicants shall extend ventilation equipment to ventilate to the
rooftop of the Subject Premises.
D. Nuisance Odors: The Applicants shall take measures to ensure odors are
objectively reasonable to a majority of the neighbors and do not constitute a
nuisance.
E. Access to Subject Property: The Applicants shall have the Subject Property’s
retail access only via the street-side business frontage on Chicago Avenue.
F. Employee Parking: Employees shall not park on the street during hours of
operation.
413 of 534
84-O-15
~3~
G. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicants” shall be read as “Applicants’ agents, assigns,
and successors in interest.”
SECTION 5: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
Approved as to form:
414 of 534
84-O-15
~4~
_____________________________
Rodney Greene, City Clerk
_______________________________
W. Grant Farrar, Corporation Counsel
415 of 534
84-O-15
~5~
EXHIBIT A
Legal Description
Lot 6 and the Northerly 22 feet of Lot 7 in Block 11 in White’s Addition to Evanston, in
Section 19, Township 41 North, Range 14, East of the Third Principal Meridian, in Cook
County, Illinois.
PINs: 11-19-401-019-0000
11-19-401-020-0000
COMMONLY KNOWN AS: 821a-821b Chicago Avenue, Evanston, IL
416 of 534
Page 1 of 6
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, June 16, 2015
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Matt Rodgers, Violetta Cullen, Scott Gingold, Myrna Arevalo
Members Absent: Mary Beth Berns, Andrew Gallimore
Staff Present: Melissa Klotz, Mario Treto, Damir Latinovic
Chair: Matt Rodgers
Declaration of Quorum
With a quorum present, Chair Rodgers called the meeting to order at 7:05 pm.
Approval of Minutes
The minutes from the May 19, 2015 Zoning Board of Appeals meeting were motioned for
approval. Ms. Cullen made the motion and it was seconded by Ms. Arevalo. The motion was
approved 3-0 with two abstaining.
New Business
821a-821b Chicago Avenue ZBA 15ZMJV-0035
Cesar Augusto Marron & Shawn Decker, lessees, apply for a special use permit for a Craft
Brewery, Sketchbook Brewing Co., at 821a-821b Chicago Avenue. 821a-821b Chicago Avenue
is located in the C1a Commercial Mixed Use District, which requires a special use permit for a
Craft Brewery to operate (Zoning Code Section 6-10-3-3). The Zoning Board of Appeals makes
a recommendation to City Council, the determining body for this case.
Ms. Klotz read the case into the record.
Mr. Marron and Mr. Decker, lessees, explained the proposal:
• Currently operating as a Retail Goods Establishment with alley entrance only
• Small brewery
• Most sales are to the immediate neighborhood
• 350 people are members that receive monthly retail product
• Also wholesale in kegs to many local restaurants
• Self-distribute
• Donate 10% of income to Evanston-based nonprofits
• Regarding smell, applicants provided an EPA report. Emissions are very low and equal
to about the same as 1 car. Odor is steam-based which reduces smell. Will vent above
the building per DAPR recommendation.
• Expanding into Chicago Avenue storefront. All retail will enter on Chicago instead of the
alley.
• Currently have very limited hours per MOU, but intend to expand hours
• Will increase production based on demand. Expect 200-300 barrels/month
Mr. Gingold asked if an increase in production will increase odor. The applicants explained that
any odor would come from the boiling process which will likely increase from twice a week to
four times per week.
The applicants continued:
417 of 534
Page 2 of 6
Zoning Board of Appeals
• Brewing typically occurs between 6 a.m. and 4 p.m. with boiling occurring around 9 or 10
a.m.
• Will brew approximately two times as much each time. Larger batch does not mean
increased odor. There might be a slight increase, but nothing significant.
• Propose increased hours since they will have street frontage. Hours from about noon to
10 p.m.; close at 11 p.m. on weekends.
• P-1 liquor license requires food to be available-prepackaged crackers, etc.
Mr. Gingold inquired if they had a Litter Collection Plan. Applicant responded that they are not
familiar with it, but not a lot of trash is accumulated since most people do not eat at the
establishment.
The applicants continued:
• Have 1 van that delivers kegs. Typically load from within the building’s loading dock via
the alley. Currently deliveries are as needed, but hope for up to one delivery a day if
demand is there.
• Lease 1 off-site parking space. All employees typically bike to work. Occasionally the
van is parked on Asbury. If more employees are hired, public transportation will be
encouraged.
• Will agree to condition that employees cannot park on street, if required.
• Have a contract with a compost company. Mash is put in sealed bags and put inside
loading area where it is removed within 12 hours. Sometimes mash is taken by a local
chicken farmer as well.
• Maximum production is 7,500 barrels as a self-distributer per State regulations. Likely
will not achieve that maximum due to space limitations.
• Exterior modifications include gate at breezeway with key for exit only and extending
vent pipe above roof.
Ms. Cullen asked if it would be possible to start brewing a bit later in the morning once people
have left for work to mitigate odor issues. The applicants said that brewing typically occurs
between 8:30 and 9:30 a.m., but it would not be a problem to start somewhat later.
Mr. Marron stated that nearby restaurants create odor as well and begin cooking early. He
would like to be held to the same standard.
Alice George read letters of support, 1 of which was in the ZBA packet and 2 were new letters.
Evelyn Foster expressed her support. She lives directly next door approximately 10 feet from
the current vent and has only faintly noticed the brewery’s scent 3-4 times in the last year.
Niki Hiltwein stated concerns regarding the alley, which have been addressed, but she wonders
how Sketchbook can ensure that no one can cut through and use alley door. She asked how
many times a week they will be allowed to brew with increased maximum production levels.
She stated that odor is a nuisance to those who live in the immediate area, like herself. The
odor impedes quality of life and has created health issues for herself and a neighbor. She
hopes the vent pipe through the roof will alleviate odor, but would like to require a community
meeting to address the issue in 6 months if the issue continues.
Chair Rodgers asked about on-site storage, to which applicants responded that there are
specific Federal and State requirements, and storage is on-site. He also inquired about
numbers of equipment, to which the applicants said there is one boil kettle with remaining
equipment being fermenters.
Chair Rodgers asked how they plan to prevent customers from entering via the
alley/breezeway. Applicants intend to announce the change through social media, their
418 of 534
Page 3 of 6
Zoning Board of Appeals
website, and signage. It is a shared entrance so they do not have complete control, but no retail
or alcohol will be available thru the back, so it should not be an issue.
The applicants continued:
• The neighbor who noted that odor was minimal lives about 10’ from the vent. One of the
letters of support was submitted by a business located directly above their location.
• Operate similarly to a restaurant, so it is difficult to pin down when/what they cook.
• Consider themselves good neighbors. Willingly held community meeting for the Special
Use Permit and have addressed the previous alley issues.
• Not all production requires boiling, i.e. cider
The ZBA entered into deliberations.
Mr. Gingold noted that Sketchbook has been a great addition to Evanston and should be
encouraged at this location with the right conditions.
Ms. Cullen agreed with Mr. Gingold, but mentioned that the expansion is pretty large and may
need more specific limitations.
Chair Rodgers stated that he doesn’t like the idea of revisiting the venting issue in 6 months as
a condition. This should be an ongoing discussion that could have other options.
Mr. Gingold agreed with Chair Rodgers and said he was okay with a condition that odor be
reasonably acceptable to the majority of residents.
Chair Rodgers suggested that hours of operation end at 10 p.m. on Monday-Thursday, 11 p.m.
on Friday and Saturday, and 8 p.m. on Sunday. Also keep reasonable boil hours from 8 a.m. to
6 p.m. to prevent overnight boiling.
Ms. Arevalo wondered if they should require a Litter Collection Plan, to which Chair Rodgers
said that it doesn’t really apply to this case since trash will likely not accumulate.
The Standards were addressed:
1. Yes
2. Yes
3. Yes- with extended venting
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Mr. Gingold motioned for approval of the proposal with the following conditions:
1. Hours of operation: 10 a.m. to 10 p.m. on Monday-Thursday, 10 a.m. - 11 p.m. on Friday
& Saturday, and noon-10 p.m. on Sunday.
2. Piping is required to extend venting to the roof.
3. The project must be in substantial compliance with the documents and testimony on
record.
4. Take measures to ensure odors are objectively reasonable to majority of neighbors.
5. Retail access through Chicago Avenue only.
6. Employees may not park on the street.
The motion was seconded by Ms. Cullen and approved 4-0.
2812-2814 Central Street ZBA 15ZMJV-0036
419 of 534
Page 4 of 6
Zoning Board of Appeals
Kevin Gazley, property owner, applies for a special use permit for a Daycare Center – Child,
Little Green Tree House, at 2812-2814 Central Street. 2812-2814 Central Street is located in
the B1a Business District and oCSC Central Street Overlay District, which require a special use
permit for a Daycare Center – Child to operate (Zoning Code Sections 6-9-5-3 and 6-15-14-7).
The Zoning Board of Appeals makes a recommendation to City Council, the determining body
for this case.
Ms. Klotz read the case into the record.
Kevin Gazley, property owner, explained the proposal:
• Have come to an agreement with the City on loading zone and yearly fee plus signage.
• Submitted new site plan with 4 tandem spaces in the rear.
Bill Woodward, KLOA, suggested a loading zone be designated with 15 minute parking
restrictions but available to all, including non-patrons.
Mr. Gingold asked about the parking study, to which Mr. Woodward confirmed that the study
was based on one typical weekday (i.e. not Monday or Friday). Mr. Gazley also did his own
parking study which was based on 2 days during the week.
Chair Rodgers asked if parking concerns had been addressed, to which Mr. Latinovic confirmed
they had been discussed at DAPR. Chair Rodgers went on to ask about other businesses in the
area and the impact of the loss of metered spaces.
Alderman Tendam stated that the problem in this area is that many people park on
neighborhood streets to avoid meters. There is a noted shortage of parking at the intersection
of Ewing and Central, but that problem will likely only be alleviated with off-street parking.
Applicants submitted a Little Green Tree House (LGTH) folder packet.
Ashley Clark and Melissa Urban, LGTH, explained the proposal:
• Hours of Operation: 7 a.m. to 6 p.m.
• Anticipate 130 children at capacity but plan to operate at 80%
• 28-30 full-time employees. There are 50 total with part-time employees at other location.
(estimate 24 full-time employees here)
• Food delivered in the morning around 7 or 7:30 a.m. by small van or car in front on
Central (need food before 9:30 a.m.)
• Use cloth diapers which are picked up twice a week, likely early in the morning before
open (or possibly evening)
• Nearly all employees use public transit or walk.
• Typical employees have degrees
• Will do some local hiring
• Outdoor play area with climbing structure, bikes, balls, and gardens
Mr. Gingold asked if any other parking options had been explored for the 24 employees. The
applicants stated that there will be 24 employees present over the course of 2 shifts during the
day (7 a.m. to 4 p.m. and 9 a.m. to 6 p.m.). They have not explored other options since they
feel most employees will use public transit. Mr. Gingold pointed out that the number of people
using public transit will be vastly different here than in Chicago.
John Walsh, nearby resident, expressed his concerns about parking. He noted issues he had
with the study conducted by the applicants themselves. He would prefer that the loading zone
be exclusive to the daycare to ensure there is an area available for drop-off and pick-up. He
also wanted to know how they could ensure that 90% of employees would utilize public
transportation.
420 of 534
Page 5 of 6
Zoning Board of Appeals
Betsey Waller stated that she doesn’t believe 90% of employees will use public transit. She
asked where trash pick-up will be and if all rear parking would be reserved for staff. She noted
that neighborhood parking is not available and doesn’t believe employees won’t try to park in
the neighborhood.
Phyllis Nickel supports an eco-friendly daycare, but finds issue with parking and food/diaper
drop-off in front. Where would parents park who wish to speak with teachers?
Karl Bova noted concerns including traffic, the changing number of employees, physical
movement of people during drop-off/pick-up and speaking to teachers. He asked if off-site, off-
street parking had been considered by leasing the old Coldwell Banker spaces.
Alderman Tendam noted that a daycare is needed in this area, however there are issues
regarding residential parking vs. commercial parking. So far, residents have not wished to
pursue parking restrictions in the residential area. The problem is bigger than this use. He
would prefer the loading zone be designated for daycare use only and noted the Coldwell
Banker spaces are likely not available. He believes these issues can still be overcome.
David Schwartz stated that 90% of employees use public transit in Chicago. That number is
unrealistic for Evanston and with 50 potential employees at a time, parking could become
problematic. If parking restrictions were pursued for neighborhoods in the future, where would
all this commercial parking go? He noted that 5 spaces restricted to 15 minutes each and 40
vehicles for 130 students while assuming drop-off will be staggered evenly for 2 hours seems
like it will cause problems.
Barbara Mitchell mentioned that Thursday and Friday are street cleaning days, so if a study was
done then, it is probably inaccurate.
Mr. Bova stated that according to the 2000 US Census, 24% of Evanstonians use public transit
while 11% walk or bike. This means 35%, roughly, would not use a car.
Chair Rodgers asked what typical drop-off staggering would look like, to which the applicants
said it would be spread out over 2 hours.
Mr. Gazley continued:
• Average drop-off time is 5 minutes; the 15 minute restriction would be a City of Evanston
requirement.
• Food delivery takes about 5 minutes in front along Central.
• Diaper and trash pick-up to occur in alley.
• KLOA study was done on a Thursday.
• Internal parking study was done on a Tuesday and Wednesday
• City of Evanston wants loading zone to not be exclusive to the daycare.
• Happy to pursue off-site parking should more employees drive.
The ZBA entered into deliberations.
Mr. Gingold noted the tremendous focus on traffic and parking. He observed that this particular
business at this particular location is a problem with 150 cars coming and going at short-term
and possibly longer. The parking study might not be a good example since it was conducted on
a Thursday. He expressed his own apprehension on the matter since the parking manager for
the City also noted parking concerns. He also took notice that the applicant admitted that they
had not explored further parking options.
Ms. Cullen expressed agreement with Mr. Gingold.
421 of 534
Page 6 of 6
Zoning Board of Appeals
Chair Rodgers suggested that the applicant explore parking options before proceeding to City
Council.
The Standards were addressed:
1. Yes
2. Yes
3. No- Due to parking issues
4. Yes
5. Yes
6. No- Especially since pick-up & drop-off is during rush hour
7. Yes
8. Yes
9. Yes
Mr. Gingold motioned for denial of the proposal.
The motion was seconded by Ms. Cullen and approved 4-0.
Chair Rodgers hoped applicant can work with staff to find a way to address parking concerns.
Discussion
Chair Rodgers noted that a Vice-Chair still needs to be selected.
Mr. Gingold suggested that they table the issue until more members are present.
Chair Rodgers asked that any interested parties contact either him or Ms. Klotz.
The meeting was adjourned at 9:45 p.m.
422 of 534
P LANNING AND Z ONING D IVISION 847-866-2930 zoning@cityofevanston.org
Community Development Department 847-448-8126 www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3700 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on June 16, 2015, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 4-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 4-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 4-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 4-0
Case Number: 15ZMJV-0035
Address or
Location:
821a-821b Chicago Avenue
Applicant: Cesar Marron & Shawn Decker
Proposed
Special Use:
Craft Brewery , Sketchbook Brewing Co., in the C1a District
423 of 534
P LANNING AND Z ONING D IVISION 847-866-2930 zoning@cityofevanston.org
Community Development Department 847-448-8126 www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3700 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 4-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 4-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 4-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 4-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 4-0
and, based upon these findings, and upon a vote
__4__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
__x__ approval with conditions, specifically:
1. Hours of operation (open to the public): 10 a.m. to 10 p.m. on Monday-Thursday,
10 a.m. - 11 p.m. on Friday & Saturday, and noon-10 p.m. on Sunday.
2. Piping is required to extend venting to the roof.
3. The project must be in substantial compliance with the documents and testimony
on record.
4. Measures must be taken to ensure odors are objectively reasonable to a majority
of the neighbors.
5. Retail access may occur through Chicago Avenue only.
6. Employees may not park on the street.
_____ denial of the proposed special use.
424 of 534
P LANNING AND Z ONING D IVISION 847-866-2930 zoning@cityofevanston.org
Community Development Department 847-448-8126 www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3700 Evanston, IL 60201
Attending: Vote:
Aye No
______ Mary Beth Berns _____ ____
___X___ Myrna Arevalo __X__ ____
___X___ Scott Gingold __X__ ____
___X___ Matt Rodgers __X__ ____
___X___ Violetta Cullen __X__ ____
_______ Andrew Gallimore _____ ____
425 of 534
426 of 534
427 of 534
428 of 534
For City Council meeting of July 27, 2015 Item P6
Ordinance 79-O-15: Minor Variation for 2nd Floor Additions
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Damir Latinovic, Planning and Zoning Administrator
Subject: Ordinance 79-O-15, Zoning Ordinance Text Amendment
Minor Variation for 2nd Floor Additions to Nonconforming Structures
15PLND-0040
Date: July 1, 2015
Recommended Action:
The Plan Commission and staff recommend approval of the Zoning Ordinance Text
Amendment to allow variation requests for all 2nd floor additions to existing
nonconforming single-family and two-family residential structures to be processed as a
Minor Variation. This ordinance was introduced at the July 13, 2015 City Council
meeting.
Background
The Zoning Ordinance allows for processing of Minor Variations and Major Variations.
Minor Variations include fence variations and variation requests for single-family and
two-family residences that are within 35% of a zoning requirement. Major Variations
include all other variations (including variation requests in excess of 35% variation).
Minor Variations are reviewed by zoning staff and approved by the Zoning Administrator
while Major Variations must be approved by the Zoning Board of Appeals (ZBA) or City
Council (for parking related requests and requests for height in excess of 50 feet).
Because the majority of buildings in Evanston were constructed prior to the adoption of
current setback regulations in the early 1990s, the ZBA receives numerous variation
requests for second floor additions to existing single-family and two-family residences
that do not comply with required setbacks. Nearly all such requests are granted.
As a result, staff received an Aldermanic Request to investigate possible changes to the
approval process to determine if such variation requests for 2nd floor additions can be
processed as Minor Variations.
Memorandum
429 of 534
Proposal
Staff is proposing to amend the Zoning Ordinance to allow all setback variation requests
for any 2nd floor addition (including variations in excess of 35%) to existing
nonconforming single-family and two-family residential structures that do not meet
setback requirements as Minor Variations.
Given the high number of single-family and two-family residential structures with legally
nonconforming setbacks, the Minor Variation process for 2nd floor additions is more
appropriate, less arduous to applicants, and has a shorter time frame. During its review
of such variations, the ZBA expressed concern that not allowing such variations and
instead requiring the applicant to meet the required setback could compromise
structural stability of the home if the 2nd floor is not properly aligned with the existing first
floor. Additionally, off-setting the 2nd floor addition (1-3 feet typically) to meet the current
setback requirement could also result in an aesthetically odd exterior.
Most other communities across the country, including surrounding communities such as
Wilmette, Skokie, Highland Park, Oak Park and Naperville do not have a Minor and
Major Variation process. In all of those communities, variations for second floor
additions that align with legally nonconforming setbacks of the first floor are processed
as regular variations that are reviewed and approved by the ZBA. The City of Evanston,
due to the large number of nonconforming structures, implemented the minor variation
process for variation requests within 35% of the Code requirement to enable property
owners to improve their properties without the need for ZBA review.
Standards of Approval
The proposed Zoning Ordinance Text Amendment meets the standards for approval of
amendments per Section 6-3-4-5 of the City Code. The proposal is consistent with the
Comprehensive General Plan’s objective to maintain the appealing character of
Evanston’s neighborhoods while guiding their change.
The proposed amendment simplifies the process for 2nd floor additions in-line with the
existing first floor without adverse effects on surrounding properties. All property owners
within 250 feet of the subject property are notified at the time of the application and can
provide comments to staff prior to administrative decision. Such comments are
considered during determination of standards for approval in the same manner the ZBA
currently considers them.
Legislative History
June 10, 2015 – The Plan Commission unanimously recommended approval of the
proposed text amendment.
Attachments
Proposed Ordinance 79-O-15
Plan Commission Meeting Minutes 06/10/2015 – Draft
Link to Plan Commission Packet for 06/10/2015
430 of 534
6/2/2015
6/11/2015
79-O-15
AN ORDINANCE
Amending City Code Subsection 6-3-8-3(A) to Include Second Floor
Additions to Existing Nonconforming Structures for Single-Family and
Two-Family Uses as Authorized Minor Variations
WHEREAS, on June 10, 2015, the Plan Commission held a public
hearing, pursuant to proper notice, regarding case no. 15PLND-0040 to consider an
amendment to the text of Title 6 of the Evanston City Code of 2012, as amended (the
“Zoning Ordinance”), relating to the second floor additions to single-family and two-
family nonconforming structures; and
WHEREAS, the Plan Commission received testimony and made written
findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed
amendment meets the standards for text amendments, and recommended City Council
approval thereof; and
WHEREAS, at its meeting of July 13, 2015, the Planning and
Development Committee of the City Council considered and adopted the findings and
recommendation of the Plan Commission in case no. 15PLND-0040 and recommended
City Council approval thereof; and
WHEREAS, at its meetings of July 13, 2015 and July 27, 2015, the City
Council considered and adopted the records and recommendations of the Plan
Commission and the Planning and Development Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
431 of 534
79-O-15
~2~
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Subsection 6-3-8-3(A) of the Zoning Ordinance , “Minor
Variations,” is hereby amended to read as follows:
(A) Minor Variations: Minor variations consisting of the following types shall be for
single-family and two-family uses only and may be granted up to a maximum of
thirty-five percent (35%) unless specified differently below:
1. Front, side, street side, and rear yards and setbacks, including those
interior side yard and setback variations necessary for second floor
additions to principal structures that are legally nonconforming with
respect to required interior side yards and that have existing interior side
yards no less than three (3) feet deep.
2. Front, side, street side, and rear yard setbacks necessary for additions
higher than the first floor to principal structures that are legally
nonconforming with respect to required setbacks, including
nonconforming setbacks in excess of thirty-five percent (35%) of the
current requirement, but excluding additions over yard obstructions.
2.3. Height.
3.4. Minimum setbacks between principal and accessory structures.
4.5. Other accessory structure requirements.
5.6. Lot width.
6.7. Gross lot coverage including impervious surface.
7.8. Dormer size and location.
8.9. Modification of a residence to meet the special needs of the disabled.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
432 of 534
79-O-15
~3~
SECTION 5: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 6: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
433 of 534
DRAFT
Page 1 of 3
Plan Commission Minutes 06/10/2015
MEETING MINUTES
PLAN COMMISSION
Wednesday, June 10, 2015
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Jim Ford (Chair), Colby Lewis, Carol Goddard, Simon Belisle, Peter
Isaac, Terri Dubin
Members Absent: Kwesi Steele, Andrew Pigozzi
Associate Members Present: none
Associate Members Absent: Seth Freeman, David Galloway, Scott Peters, Lenny Asaro,
Stuart Opdycke
Staff Present: Damir Latinovic, Planning and Zoning Administrator
Presiding Member: Jim Ford, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
Chairman Ford called the meeting to order at 7:04 P.M.
2. APPROVAL OF MEETING MINUTES: May 13, 2015
Commissioner Lewis made a motion to approve the minutes from May 13, 2015 with
the noted revisions by Chairman Ford.
Commissioner Goddard seconded the motion.
A voice vote was taken and the minutes were approved unanimously.
3. NEW BUSINESS
Chairman Ford explained the general meeting procedure, schedule, agenda items, time
limits on public testimony and opportunities for cross examination of witnesses.
Chairman Ford concluded by saying that the Plan Commission forwards a
recommendation to the City Council which makes the final determination on any matters
discussed by the Plan Commission.
A. ZONING ORDINANCE TEXT AMENDMENT 15PLND-0040
Minor Variation Process for 2nd Floor Additions to Nonconforming
Structures
434 of 534
DRAFT
Page 2 of 3
Plan Commission Minutes 06/10/2015
A Zoning Ordinance Text Amendment to City Code Title 6, Zoning to add 2nd
floor additions to existing nonconforming structures for single-family and two-
family uses as an authorized minor variation.
Mr. Latinovic presented the staff report. The proposal is for second floor additions to
structures with nonconforming setbacks to be processed as a minor variation rather
than a major variation. The Zoning Board of Appeals (ZBA) recommended that these
cases be reviewed administratively to lessen the burden on applicants and the ZBA.
The proposal was also reference by Ald. Miller. Benefits include a faster process, less
involvement from applicants, and reduced application fees. Staff believes that the
proposal satisfies the Standards of Approval and is consistent with the goals of the
Comprehensive Plan.
Matt Rodgers, ZBA Chairman, stated that the Zoning Board of Appeals sees these
cases on a regular basis and they are almost always approved. He believes it would
be unfair for owners to be required to shift the 2nd floor and compromise aesthetics.
Making this a minor variation would alleviate the burden on property owners and the
ZBA, but still allow for City oversight.
Chairman Ford clarified that owners could build by right, if a house had
nonconforming setbacks with the second floor addition set back to comply with
current setback requirements. He then asked if the practical difficulty would be
considered self-created? ZBA Chairman Rodgers said no, because the owners
would not have had control over existing setbacks and any addition would need to be
structurally sound without impeding on neighbors.
Commissioner Lewis clarified that this would only be a viable option for houses that
were situated in nonconformance before the owners bought it, to which Mr. Rodgers
answered, yes, most homes pre-date the Ordinance. Commissioner Lewis noted that
they are not supposed to allow further nonconformity. ZBA Chairman Rodgers stated
that this would only pertain to an existing non-conforming wall; it would not allow for
expansion of the building footprint without ZBA approval for nonconformities.
Commissioner Lewis asked how this would shorten the process, to which Mr.
Latinovic said the timeline could be reduced by 2-4 weeks. ZBA Chairman Rodgers
also noted that four concurrent votes are needed for a decision and sometimes it
takes multiple ZBA meetings to obtain those votes.
Chairman Ford asked Mr. Rodgers about the ZBA’s experience with neighbors. ZBA
Chairman Rodgers said he can’t remember any specific circumstance, but generally
there is not a lot of opposition to these cases. Most neighbors are interested in
improving properties and supporting changes that better identify with the character of
the neighborhood.
Chairman Ford asked if this regulation was strictly limited to R1 and R2 Districts. Mr.
Latinovic answered, no, the regulation is applicable to all districts, but only applies to
1 and 2-family residential uses.
Commissioner Isaac recommended changes to the proposed Ordinance wording to
clarify what exactly is being referenced.
435 of 534
DRAFT
Page 3 of 3
Plan Commission Minutes 06/10/2015
Commissioner Isaac made a motion to recommend approval of the text amendment
with the condition that staff revise the wording as discussed.
Commissioner Lewis seconded the motion.
A roll call vote was taken and the motion was approved 6-0.
4. OTHER BUSINESS
5. PUBLIC COMMENT
No public comment was received.
6. ADJOURNMENT
There being no further discussion, Commissioner Lewis made a motion to adjourn
the meeting. Commissioner Goddard seconded the motion.
A voice vote was taken and the motion was approved by voice call 6-0.
The meeting was adjourned at 7:40 pm.
Respectfully Submitted,
Damir Latinovic
Planning and Zoning Administrator
Community Development Department
436 of 534
For City Council meeting of July 27, 2015 Item P7
Ordinance 80-O-15: Church Street Village Planned Development Extension
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Damir Latinovic, Planning and Zoning Administrator
Subject: Ordinance 80-O-15, Planned Development Extension
Church Street Village, 1629-1691 Church Street
Date: July 1, 2015
Recommended Action:
The City staff recommends adoption of Ordinance 80-O-15 to extend the time for
completion of the Church Street Village Planned Development originally approved in
April 2006. The Ordinance grants the approval to obtain a building permit to construct
the final 8-unit ‘Building 1’ within one year. This ordinance was introduced at the July
13, 2015 City Council meeting.
Summary
On April 11, 2006 the City Council adopted Ordinance 38-O-06 granting a special use
approval for a 40-unit Church Street Village townhome Planned Development at 1629-
1691 Church Street. Since then, the original developer completed most of the site work
and constructed two of the three multi-unit townhome buildings. However, 13 units
within the two buildings were never completed and the construction on the last
remaining 8-unit Building 1 was never commenced.
On August 11, 2014, the City Council granted a one-year extension to the new property
owner (Monty Titling) who acquired the remaining 13 townhomes and rights to build the
last 8-unit building. Since then, the 13 units have been completed with five of them sold.
The other eight units are expected to be sold within 6-9 months. The remaining site
work (main driveway, curb and gutter work, landscaping, etc.) will be completed this
summer.
The extension granted in 2014 required the new owner to obtain a building permit for
the construction of the last remaining 8-unit building along Church Street by August 11,
2015. Per the extension request letter dated May 6, 2015 (attached), the owner has not
yet selected the architect for the new building and cannot meet the deadline for
obtaining the building permit.
Memorandum
437 of 534
All required public benefit contributions have been paid ($50,000 towards the Affordable
Housing Fund and $25,000 towards the City of Evanston Job Initiative Fund). The plans
for the Building 1 will have to be reviewed by the DAPR committee prior to issuance of
the building permit.
Attachments
Proposed Ordinance 80-O-15
Extension Request Letter dated May 6, 2015
438 of 534
6/10/2015
80-O-15
AN ORDINANCE
Extending the Time for the Applicant to Obtain a Building Permit to
Construct Building 1 and Finish Associated Site Work and to
Complete Construction of Units in Buildings 2 and 3 in the Church
Street Village Planned Development Previously Authorized by
Ordinance 38-O-06
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt legislation and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.) grants each municipality the power to establish zoning regulations; and
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston
City Code of 2012, as amended, (the “Zoning Ordinance”); and
WHEREAS, on April 11, 2006, the City Council enacted Ordinance 38-O-06
by a supermajority vote (8-0), as required by Section 6-3-6-6 of the Zoning Ordinance,
attached hereto as Exhibit 1 and incorporated herein by reference, which, pursuant to the
provisions of the Zoning Ordinance, amended the Zoning Map to Rezone 1613 Church
439 of 534
80-O-15
~2~
Street from an I2 General Industrial District to an R4 General Residential District, and
granted a Special Use Permit for a Planned Development (the “Planned Development”)
at 1613 Church Street (the “Subject Property”), which is legally described in Exhibit 1; and
WHEREAS, Ordinance 38-O-06 approved the construction of forty (40)
single-family attached dwelling units within three (3) buildings and eighty-two (82)
parking spaces at the Subject Property (the “Project”), which is detailed at length in
Exhibit 1; and
WHEREAS, Section 7 of Ordinance 38-O-06 provides that the development
and construction of the special use for the Planned Development must be constructed in
substantial conformance and compliance with the terms of the Ordinance and all
applicable provisions of the City Code; and
WHEREAS, the Project is partially constructed to date, the breakdown is as
follows: 19 units of the total 40 units are complete in Buildings 2 and 3, thirteen (13) units
in Building 2 and 3 are partially constructed and significant work is needed to finish the
units, and Building 1 (8 units total) construction and associated landscaping and site work
has not yet commenced; and
WHEREAS, on August 11, 2014, the City Council adopted Ordinance 92-O-
14, which is also attached as Exhibit 1 and incorporated herein by reference, granting
Monty Titling Trust 1, new owner of the Subject Property (the “Applicant”) an amendment
to the Planned Development (the “Amendment”) providing a one-year extension of time to
complete remaining 13 units in Buildings 2 and Building 3 and to obtain a building permit
for construction of the 8-unit Buildings 1 (August 10, 2015); and
WHEREAS, Section 6-3-6-4(d) of the City Code provides that no planned
440 of 534
80-O-15
~3~
development as a form of special use shall be valid for a period longer than one (1) year
unless a longer time is requested and granted by the City Council; and
WHEREAS, in order to complete construction of the existing 13 units and
to commence and complete construction of Building 1 units and associated site work,
the Applicant requests an additional one-year extension; and
WHEREAS, on July 13, 2015 and July 27, 2015, the Planning and
Development Committee (“P&D Committee”) held a meeting, in compliance with the
provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq), during which it
retained jurisdiction over the Planned Development Amendment request; and
WHEREAS, during said meetings, the P&D Committee received input from
the public, and carefully deliberated on the Extension request and the Applicant was
given notice and the opportunity to be heard at the P&D and City Council meetings; and
WHEREAS, at its meeting of July 27, 2015, held in compliance with the
provisions of the Illinois Open Meetings Act, the City Council considered the P&D
Committee’s deliberations and recommendations, heard public comment, made
findings and considered this Ordinance 80-O-15,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Pursuant to the terms and conditions of this ordinance, the
City Council hereby grants an amendment to the Special Use Permit previously
441 of 534
80-O-15
~4~
authorized by Ordinance 38-O-06 and 92-O-14 to allow for the construction and
operation of the Planned Development described herein.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council imposes the following conditions on the Special Use Permit granted for
the Planned Development, may be amended by future ordinance(s), and violation of any
of which shall constitute grounds for penalties or revocation of said Special Use Permit
pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
(a) Compliance with Applicable Requirements: The Applicant shall develop
and operate the Planned Development authorized by the terms of this
ordinance in substantial compliance with the following: the terms of this
Ordinance 80-O-15; Terms of Ordinance 92-O-14; and terms of Ordinance
38-O-06 which have not been amended by this Ordinance; the Building and
Landscape Plans in Exhibit 2, attached hereto and incorporated herein by
reference; all applicable City Code requirements, the P&D Committee, and the
City Council; and the approved documents on file in this case.
(b) Building 1 Elevations: Prior to issuance of the building permit for Building 1
(8 units), Applicant must present site plans and elevation plans for review and
consideration by the Design and Project Review Committee (DAPR) to clarify
and articulate the proposed elevations and improvements of Building 1.
(c) Changes in Property Use: Any change as to the property’s use in the future
must be processed and approved as an additional amendment to the Planned
Development.
(d) Landscape Design: The Applicant shall install and maintain landscaping as
depicted in Exhibit C, and as recommended by DAPR prior to construction of
Building 1.
(e) Construction Schedule: Construction Schedule: Pursuant to Subsection
6-11-1-10(A)4 of the Zoning Ordinance, the Applicant shall obtain a new
building permit for construction of Building 1 and associated site work within
twelve (12) months of the passage of this Ordinance. Additionally, the
Applicant must complete the construction of this Planned Development
(completion of remaining 13 units in Building 2 and Building 3, full
construction of Building 1 and all associated site work) within twenty-four (24)
months from the date the Applicant receives its building permit for Building 1
442 of 534
80-O-15
~5~
(f) Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the
Applicant shall, at its cost, record a certified copy of this ordinance, including
all exhibits attached hereto, with the Cook County Recorder of Deeds, and
provide proof of such recordation to the City, before the City may issue any
permits pursuant to the Planned Development authorized by the terms of this
ordinance.
SECTION 4: Except as otherwise provided for in this Ordinance 80-O-15,
all applicable regulations of the Ordinance 38-O-06 and 92-O-14, the Zoning Ordinance,
and the entire City Code shall apply to the Subject Property and remain in full force and
effect with respect to the use and development of the same. To the extent that the
terms and/or provisions of any of said documents conflict with any of the terms herein,
this Ordinance 80-O-15 shall govern and control.
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant and its agents,
assigns, and successors in interest” and shall mean Monty Title Trust 1, and any and all
successors, owners, and operators of the Subject Property.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 7: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same. To the extent that the terms and provisions of any of said
documents conflict with the terms herein, this ordinance shall govern and control.
SECTION 8: All ordinances or parts of ordinances that are in conflict with
the terms of this ordinance are hereby repealed.
443 of 534
80-O-15
~6~
SECTION 9: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 10: The findings and recitals herein are hereby declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Ayes: ______
Nayes: _____
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
444 of 534
80-O-15
~7~
EXHIBIT 1
ORDINANCE 38-O-06 AND ORDINANCE 92-O-14
445 of 534
446 of 534
447 of 534
448 of 534
449 of 534
450 of 534
451 of 534
452 of 534
453 of 534
454 of 534
455 of 534
456 of 534
457 of 534
458 of 534
459 of 534
460 of 534
461 of 534
462 of 534
463 of 534
464 of 534
465 of 534
466 of 534
467 of 534
468 of 534
469 of 534
470 of 534
471 of 534
472 of 534
473 of 534
474 of 534
475 of 534
476 of 534
477 of 534
478 of 534
479 of 534
480 of 534
481 of 534
482 of 534
483 of 534
484 of 534
485 of 534
486 of 534
487 of 534
488 of 534
489 of 534
490 of 534
491 of 534
492 of 534
493 of 534
494 of 534
495 of 534
496 of 534
497 of 534
498 of 534
499 of 534
500 of 534
501 of 534
502 of 534
503 of 534
504 of 534
505 of 534
506 of 534
507 of 534
508 of 534
509 of 534
510 of 534
511 of 534
512 of 534
513 of 534
514 of 534
515 of 534
516 of 534
517 of 534
518 of 534
519 of 534
520 of 534
521 of 534
522 of 534
523 of 534
524 of 534
525 of 534
526 of 534
527 of 534
528 of 534
529 of 534
530 of 534
531 of 534
For City Council meeting of July 27, 2015 Item O1
Ordinance 93-O-15: Preservation Commission
For Action
To: Honorable Mayor and Members of the City Council
Rules Committee
From: Mark Muenzer, Director of Community Development
Damir Latinovic, Planning and Zoning Administrator
Carlos Ruiz, Preservation Coordinator
Subject: Ordinance 93-O-15
Amending City Code Subsection 2-8-3-(A)
Composition of the Evanston Preservation Commission
Date: July 8, 2015
Recommended Action:
The Rules Committee and City staff recommend that City Council adopt the text
amendment to the Preservation Ordinance regarding background requirements of the
Preservation Commission members. The proposal clarifies that all eleven (11) members
of the Commission must have demonstrated interest, knowledge, ability, experience or
expertise in architectural restoration, rehabilitation or neighborhood conservation or
revitalization. This ordinance was introduced at the July 13, 2015 City Council meeting.
Proposal Overview
Per Section 2-8-3-(A) of the City Code, the Evanston Preservation Commission consists
of 11 members. The Ordinance states each member “shall have demonstrated interest,
knowledge, ability and experience or expertise in architectural restoration, rehabilitation
or neighborhood conservation or revitalization.” As such, the language is not clear as to
what type of background in historic preservation each member needs to possess.
By replacing the word “and” with a “,” the proposed amendment clarifies that all 11
members must have demonstrated interest, knowledge, ability, experience or expertise
in historic preservation. Because one of the duties of the Preservation Commission is to
have a binding review and approval of certain projects on historic landmark properties
or within historic districts, the amendment clarifies that all members of the Commission
have adequate interest or expertise in historic preservation.
Attachments
Proposed Ordinance 93-O-15
Memorandum
532 of 534
6/26/2015
7/8/2015
93-O-15
AN ORDINANCE
Amending City Code Subsection 2-8-3-(A) Regarding the Composition of
the Evanston Preservation Commission
SECTION 1: That Section 2-8-3-(A) of the Evanston City Code of 2012,
as amended (the “City Code”), is hereby further amended to read as follows:
(A) Composition.
1. The Evanston Preservation Commission is hereby reestablished, and the
same shall consist of eleven (11) citizen members, each of whom shall
reside in the City, and shall have demonstrated interest, knowledge,
ability, and experience or expertise in architectural restoration,
rehabilitation or neighborhood conservation or revitalization. The
membership positions shall be filled by appointment by the Mayor with the
advice and consent of Council. Each Commissioner shall have one vote.
SECTION 2: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 3: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Complied Statutes and the courts of the State of Illinois.
533 of 534
93-O-15
~2~
Introduced:_________________, 2015
Adopted:___________________, 2015
Approved:
__________________________, 2015
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
534 of 534