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CCAP 05262015 final
CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Tuesday, May 26, 2015 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development (P&D) Committee meets at 7:15 p.m. City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Rainey (II) Mayor Public Announcements and Proclamations (III) City Manager Public Announcements Recognition for Jonathan Williams-Kinsel, ICMA Local Government Management Fellow CTA Purple Line Express Celebration of the Arts: Open Studios Evanston, June 6 Shopping Bag Ordinance Update Rat Abatement Update (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey Pilot 1 of 456 City Council Agenda May 26, 2015 Page 2 of 10 (VII) Report of the Standing Committees Administration & Public Works - Alderman Rainey Planning & Development - Alderman Holmes Human Services - Alderman Braithwaite (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Special City Council Meeting of May 4, 2015. (M2) Approval of Minutes of the Regular City Council Meeting of May 11, 2015. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through May 3, 2015 $2,371,783.99 (A2) FY2015 City of Evanston Bills – May 27, 2015 $2,690,775.52 For Action (A3.1) Approval of Agreement with Open Kitchens Inc. for the 2015 Summer Food Service Program (Bid 15-28) Staff recommends City Council authorize the City Manager to execute the agreement for the 2015 Summer Food Service Program with Open Kitchens Inc. (1161 West 21st Street, Chicago, IL) in the not-to-exceed amount of $3.25 per lunch. Projected expenditure for the program is $128,474; projected reimbursement is $114,656. For Action (A3.2) Approval of Single Source Purchase of Hardware and Software Licenses from Dell, Inc. Staff recommends City Council authorize the single source purchase of Dell servers, Dell storage hardware, Dell Wyse desktop terminals, and licensing from Dell, Inc. (One Dell Way, Round Rock, TX) in the amount of $299,503.13 to expand the City’s virtual desktop environment and replace 300 additional desktops throughout all departments. Funding is provided by FY2014 GO Bond proceeds from Account 415.19.4150.65515. For Action 2 of 456 City Council Agenda May 26, 2015 Page 3 of 10 (A3.3) Approval of 2015 Expenditure to Total Parking Solutions for Annual Pay Station Maintenance Fees Staff recommends the City Council authorize expenditure to Total Parking Solutions, Inc., (2721 Curtiss Street, Downers Grove, IL) for the annual maintenance fees for 21 parking meter terminals (pay stations) in the amount of $31,500. Funding is provided by the Parking Fund Account 505.19.7015.62245. For Action (A3.4) Approval of 2015 Renewal Agreement with GSG Material Testing Inc., for Material Testing and Inspection Services Staff recommends City Council authorize the City Manager to execute a renewal agreement for Material Testing and Inspection Services in the amount of $136,000 with GSG Material Testing Inc., (2945 West Harrison Street, Chicago, IL) to provide material testing services for various City projects. This is the second year of a three year contract, with a recommendation for funding of 2015 construction projects only. Funding is provided by various business units for street resurfacing, alley paving, signal projects, curb and sidewalk projects. For Action (A3.5) Approval of the Contract with G.A. Johnson & Son, for the Currey Park Renovation Project (Bid 15-33) Staff recommends City Council authorize the City Manager to execute a contract for the Currey Park Renovation Project with G.A. Johnson & Son, (828 Foster Street, Evanston) in the amount of $278,255.36. Funding is provided by the FY2015 Capital Improvement Plan (CIP) Currey Park Escrow Account 415416 and the Parks Contingency CIP Account 416456. For Action (A3.6) Approval of Contract with Construction Consulting & Disbursement Services for Ecology Center Classroom Extension Staff recommends City Council authorize the City Manager to execute a contract for Design-Build services for the Evanston Ecology Center Classroom Extension with Construction Consulting & Disbursement Services (5836 Lincoln Ave., Morton Grove, IL) in the amount of $192,959.00. Funding is provided by the FY2015 Ecology CIP Account 415416 and a donation of $43,000 from the Evanston Environmental Association. For Action (A4.1) Approval of Sidewalk Café for Bangers and Lace, 810 Grove Street Staff recommends City Council approval of a first-time application for a sidewalk café permit for Bangers and Lace, a Type # 1 restaurant located at 810 Grove Street. For Action 3 of 456 City Council Agenda May 26, 2015 Page 4 of 10 (A4.2) Approval of Sidewalk Café for The Wine Goddess, 702 Main Street Staff recommends approval of a first-time application for a sidewalk café permit for The Wine Goddess, an enoteca located at 702 Main Street. For Action (A5) Resolution 53-R-15, Appointing a Director and Alternate Director to the Solid Waste Agency of Northern Cook County Staff recommends adoption of Resolution 53-R-15 appointing Mayor Elizabeth Tisdahl to be Director and City Manager Wally Bobkiewicz to be Alternate Director to the Solid Waste Agency of Northern Cook County (SWANCC) for a two-year term expiring on April 30, 2017. For Action (A6) Resolution 55-R-15, Authorizing Extension of a License to Comcast, Allowing Maintenance of a Building and Fence in the Public Right-of-Way of Mulford Street and Park Land in James Park Staff recommends City Council adoption of Resolution 55-R-15, authorizing the City Manager to execute a three (3) year extension of license to Comcast for facilities in James Park. Total revenue from the three-year lease is $60,416.40. For Action (A7) Resolution 50-R-15, ComEd Customer Work Agreement for Work at the Water Treatment Plant Staff recommends City Council adoption of Resolution 50-R-15, authorizing the City Manager to execute a ComEd Customer Work Agreement to commit Evanston to paying labor costs in the amount of $45,787.87 for the replacement of the Automatic Transfer Operation (ATO) device located in the electrical substation at the Water Treatment Facility. Funding is provided by the FY 2016 Water Fund budget, Account 510.71.7105.65070. For Action (A8) Resolution 54-R-15 Motor Fuel Tax Funds Use for Roadway Construction Staff recommends City Council adoption of Resolution 54-R-15 authorizing the use of Motor Fuel Tax Funds (MFT) in the amount of $350,000 for street resurfacing. Motor Fuel Tax portion of the funding is provided by the Account 200.26.5100.65515, which has a 2015 budgeted amount of $1,700,000. For Action (A9) Ordinance 71-O-15, Alley Paving Special Assessment No. 1515 Staff recommends City Council adopt Ordinance 71-O-15, allowing the paving of the alley north of Harrison Street, east of Central Park Avenue (north-south leg only) through the Special Assessment Process . Funding of $193,586.18 is provided by the Capital Improvement Fund (Account 4150.65515 / 415860). The property owners will reimburse the City $96,793.09 for their share (50%) of the project cost. Suspension of the Rules is requested for Introduction and Action by City Council on May 26, 2015. For Introduction and Action 4 of 456 City Council Agenda May 26, 2015 Page 5 of 10 (A10) Ordinance 72-O-15, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Section 10, Schedule X (F) 3: Residential Exemption Parking District M The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 72-O-15, amending Title 10, Chapter 11, adding the condominium complex at 1800 Ridge Avenue to Residential Exemption Parking District M. For Introduction (A11) Ordinance 73-O-15, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 10, Schedule X (F) 6: Residential Exemption Parking District A The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 73-O-15, amending portions of City Code Section 10- 11-10, Schedule X (F) 6, Residential Exemption Parking District ‘A’ by including (1) the east side of Sherman Avenue to the already included west side of Sherman Avenue, Lincoln Street to Colfax Street; and (2) both sides of Orrington Avenue, Lincoln Street to Colfax Street. For Introduction (A12) Ordinance 74-O-15, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section XXll (B) E-2: Evanston Resident Only Parking Districts The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 74-O-15, amending Title 10, Section XXll (B) adding Evanston Resident Only Parking District subsection (B) District E-2 from six o'clock (6:00) P.M. to six o'clock (6:00) A.M., seven (7) days a week for designated streets. For Introduction (A13) Ordinance 75-O-15, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Section 18, Schedule XVII: Residential Parking Only District 4. The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 75-O-15, amending Title 10, Chapter 11, Section 18, Schedule XVIII, extending Residential Only Parking District 4 from Greenwood Street to Lake Street. For Introduction (A14) Ordinance 53-O-15, Authorizing a 3-Year Lease Agreement with the League of Women Voters of Evanston for Office Space at the Lorraine H. Morton Civic Center Staff recommends City Council adoption of Ordinance 53-O-15 which authorizes a three-year renewal of a lease agreement between League of Women Voters and the City of Evanston for office space at the Morton Civic Center. This ordinance was introduced at the May 11, 2015, City Council meeting. For Action 5 of 456 City Council Agenda May 26, 2015 Page 6 of 10 (A15) Ordinance 61-O-15, Alley Paving Special Assessment No. 1513 Staff recommends City Council adopt Ordinance 61-O-15 to approve construction of Local Improvement known as Evanston Special Assessment No. 1513, allowing the paving of the alley north of Colfax Street, east of Central Park Avenue through the Special Assessment Process. Funding of $252,624.94 is provided by the Capital Improvement Fund (Account 4150.65515 / 415860). The property owners will reimburse the City $126,312.47 for their share (50%) of the project cost. This ordinance was introduced at the May 11, 2015, City Council meeting. For Action (A16) Ordinance 62-O-15 Alley Paving Special Assessment No. 1514 Staff recommends City Council adopt Ordinance 62-O-15 to approve construction of Local Improvement known as Evanston Special Assessment No. 1514, allowing the paving of the alley north of Lyons Street, east of Ashland Avenue through the Special Assessment Process. Funding of $261.013.58 is provided by the Capital Improvement Fund (Account 4150.65515 / 415860). The property owners will reimburse the City $130,506.79 for their share (50%) of the project cost. This ordinance was introduced at the May 11, 2015, City Council meeting. For Action Agenda items A17, A18, and A19: Staff recommends City Council adoption of Ordinances 63-O-15, 64-O-15 and 65-O-15 dedicating portions of land from 2734, 2738 & 2746 Central Park Avenue parcels to the City of Evanston for the purpose of improving the adjacent public alley. (A17) Ordinance 63-O-15, Dedicating for Alley Paving Purposes Certain Land Owned by John J. Simonetti and Megan Crisham North of Thayer Street and East of Marcy Avenue Staff recommends City Council adoption of Ordinance 63-O-15. This ordinance was introduced at the May 11, 2015, City Council meeting. For Action (A18) Ordinance 64-O-15, Dedicating for Alley Paving Purposes Certain Land Owned by Sarah J. Russell North of Thayer Street and East of Marcy Avenue Staff recommends City Council adoption of Ordinance 64-O-15. This ordinance was introduced at the May 11, 2015, City Council meeting. For Action (A19) Ordinance 65-O-15, Dedicating for Alley Paving Purposes Certain Land Owned by Zachary Mettee and Mary Mettee North of Thayer Street and East of Marcy Avenue Staff recommends City Council adoption of Ordinance 65-O-15. This ordinance was introduced at the May 11, 2015, City Council meeting. For Action 6 of 456 City Council Agenda May 26, 2015 Page 7 of 10 (A20) Ordinance 55-O-15, Increasing the Number of Class F Liquor Licenses for Valli Produce of Evanston, LLC, d/b/a Valli Produce of Evanston, 1910 Dempster Street Local Liquor Commissioner recommends City Council adoption of Ordinance 55- O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(F), as amended, to increase the number of authorized Class F liquor licenses from nine (9) to ten (10), and permit issuance of a Class F license to Valli Produce of Evanston, 1910 Dempster Street. This ordinance was introduced at the May 11, 2015, City Council meeting. For Action (A21) Ordinance 56-O-15, Increasing the Number of Class D Liquor Licenses for Savory, Inc., d/b/a Gigio’s Pizzeria, 1001 Davis Street Local Liquor Commissioner recommends City Council adoption of Ordinance 56- O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty- one (51) to fifty-two (52), and permit issuance of a Class D license to Savory, Inc., d/b/a Gigio’s Pizzeria (“Company”), 1001 Davis Street. This ordinance was introduced at the May 11, 2015, City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Update Regarding City of Evanston Drone Moratorium City staff recommends this report regarding City of Evanston Drone Moratorium be received and filed. For Action: Receive and File (P2) Ordinance 59-O-15, Time Extension for Planned Development, 318-320 Dempster Street Staff recommends adoption of Ordinance 59-O-15 to extend the time for completion of the Planned Development at 318-320 Dempster Street, originally approved in March of 2008. The Ordinance grants a two-year extension to obtain building permits for construction of the third dwelling unit within the former livery stable on the property by June 8, 2017. For Introduction (P3) Ordinance 67-O-15, Granting Zoning Relief for the Number of Parking Spaces and Aisle Width 1719-1723 Howard Street City staff and the Zoning Board of Appeals recommend adoption of Ordinance 67-O-15 granting zoning relief to establish 19 open parking spaces where 23 open parking spaces are required, and a 22-foot aisle width where 24 feet is required, for a medical office, ACCESS Community Health Network, at 1719- 1723 Howard Street. ZBA found the proposal meets the standards for variances in the C1 Commercial District. For Introduction 7 of 456 City Council Agenda May 26, 2015 Page 8 of 10 Agenda items P4 and P5: Recommendations for City Council adoption of either Resolution 57-R-15 or Resolution 58-R-15 to grant approval of the proposed re- subdivision of Northwestern University campus east of Sheridan Road. (P4) Resolution 57-R-15, Approving the Final Plat of Subdivision for Northwestern University The Historic Preservation Commission recommends City Council adoption of Resolution 57-R-15. For Action (P5) Resolution 58-R-15, Approving the Final Plat of Subdivision for Northwestern University City staff recommends City Council adoption of Resolution 58-R-15. For Action HUMAN SERVICES COMMITTEE (H1) Resolution 59-R-15 Authorizing Amendment to the Animal Control Policy The Human Services Committee and staff recommend adoption of Resolution 59-R-15 authorizing the amendment to Animal Control Policy that establishes operational guidelines at the Evanston Animal Shelter and Adoption Center. The Animal Control policy is incorporated into the proposed agreement with the Evanston Animal Shelter Association, Agenda Item H2. For Action (H2) Resolution 56-R-15 Authorizing the City Manager to Negotiate and Execute an Agreement with Evanston Animal Shelter Association to Serve as the City’s Volunteer Animal Organization The Human Services Committee, the Animal Control Board and staff recommend adoption of Resolution 56-R-15 authorizing the City Manager to negotiate and execute an agreement with Evanston Animal Shelter Association, an Illinois not- for-profit corporation, to serve as the City’s Volunteer Animal Organization for the Evanston Animal Shelter and Adoption Center. Staff requests authorization to reimburse expenses of volunteers. For Action 8 of 456 City Council Agenda May 26, 2015 Page 9 of 10 ECONOMIC DEVELOPMENT COMMITTEE (O1) Resolution 43-R-15 “Authorizing the City Manager to Execute an Economic Development Grant with P.S. It’s Social (Curt’s Café)” The Economic Development Committee and staff recommend adoption of Resolution 43-R-15 “Authorizing the City Manager to Execute an Economic Development Grant with P.S. It’s Social (Curt’s Café)” as amended. The City will provide financial assistance in an amount not to exceed $42,000 for Curt’s Café programming in the form of individual stipends for students successfully completing the job training program offered at both Curt’s Café locations in Evanston (2922 Central Street and 1813 Dempster Street). Funding is provided by the Economic Development Fund (Account 225.21.5300.62659). This agenda item was held at the May 11, 2015 City Council meeting. For Action APPOINTMENTS (APP 1) For Appointment to: Utilities Commission Richard Shure For Action (APP2) For Reappointment to: Ladd Arboretum Committee Barbara DeCoster Housing &Community Development Act Committee Jeannie Sanke For Action 9 of 456 City Council Agenda May 26, 2015 Page 10 of 10 MEETINGS SCHEDULED THROUGH JUNE 2015 Upcoming Aldermanic Committee Meetings Wed, May 27 6 pm Transportation/Parking Committee Wed, May 27 7:30 pm Economic Development Committee Mon, June 1 6 pm Rules Committee Mon, June 1 7:30 pm Human Services Committee Wed, June 3 7 pm Northwestern University/City Committee Mon, June 8 6 pm A&PW, P&D, City Council meetings Mon, June 15 7 pm City Council meeting Tues, June 16 7 pm Housing & Community Dev Act Committee Wed, June 17 6:30 pm M/W/EBE Advisory Committee Mon, June 22 6 pm A&PW, P&D, City Council meetings Wed, June 24 6 pm Transportation/Parking Committee Wed, June 24 7:30 pm Economic Development Committee Fri, June 26 7 am Housing & Homelessness Commission Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 10 of 456 SPECIAL CITY COUNCIL MEETING Monday, May 4, 2015 6:15 p.m. CITY OF EVANSTON, ILLINOIS Council Chambers Lorraine H. Morton Civic Center 2100 Ridge Avenue, Evanston, IL Roll Call: Alderman Tendam Alderman Grover Alderman Rainey Alderman Fiske Alderman Braithwaite Alderman Wynne Alderman Wilson Alderman Holmes Presiding: Mayor Elizabeth B. Tisdahl The Mayor called the Special meeting of the City Council to order after a quorum was confirmed with a Roll Call at 6:15 PM. Public Comment: Junad Rizki: Welcomed Mr. Brian Miller to the City Council. Also, spoke about Harley Clarke, as well as, SSA for the Dempster/Dodge area. Resolution 42-R-15, Appointing Brian Miller Alderman of the Ninth Ward for the Remainder of the Term of the 79th Council. For Action – APPROVED Hon. Rodney Greene, MMC swore in Mr. Brian Miller to be appointed as the Ninth Ward for the remainder of the Term of the 79th Council. Mr. Miller was accompanied by his wife, son, and family. Since there was no further business to discuss the Mayor asked Alderman Rainey to repeat her motion to adjourn it was seconded and by a Voice Vote the meeting ended at 6:25 PM. Submitted by, Akasha S. Terrier Deputy City Clerk 11 of 456 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, May 11, 2015 Roll Call: Alderman Tendam Alderman Braithwaite Alderman Grover Alderman Wilson Alderman Rainey Alderman Holmes Alderman Miller Alderman Fiske Absent: Alderman Wynne arrived after roll call at 6:53 pm. Presiding: Mayor Elizabeth B. Tisdahl Mayor Tisdahl called the Regular Meeting of the City Council to order at 6:48 pm. Mayor Public Announcements and Proclamations: The Mayor announced that Vogue Fabrics is celebrating their 70th anniversary and proclaimed May 11, 2015 as Vogue Fabrics day. The Mayor also announced that this is Bike Safety and Public Works week. The Mayor announced that the City of Evanston received recognition for 100 Best Fleets and presented Lonnie Jeschke, Fleets Services Manager, with the award. City Manager Public Announcements: City Manager Bobkiewicz made the following announcements: 1.) Ylda Capriccioso, Assistant to the City Manager/Bike Program Coordinator, announced its National Bike month. There is a new updated bike map that is available. Ms. Capriccioso also announced that there is a website called bikeevanston.org for all bike related information and the City has partnered with the Evanston Police department this week to promote bike and motorist safety. 2.) Bill Stafford, Chief Financial Officer of Evanston Township High school, presented Marty Lyons, Assistant City Manager/CFO, the Government Finance Officers Association Award for 2013 Comprehensive Annual Financial Report for the City of Evanston. 3.) Suzette Robinson, Director of Public Works, announced that the Memorial Day Holiday Trash Collections with be collected a day later during the week due to the holiday. Director Robinson also announced that the 2015 Green Infrastructure Rehabilitation of the Lorraine H. Civic Center Parking Lot. The project will start on 12 of 456 City Council Agenda May 11, 2015 Page 2 of 10 Tuesday, May 26th and will be completed in mid-September of this year. This is a multi- phased project and the cost is approximately $1.5 million. The City of Evanston received a grant from the Metropolitan Water Reclamation District which covered nearly half the cost. 4.) City Manager Bobkiewicz also announced that the City Council meeting scheduled for Monday, May 18th has been cancelled. The Harley Clarke Community meeting is scheduled on Monday, May 18th at 7:00 p.m. in the Parasol room in the Civic Center. The next Regular Council Meeting is scheduled for Tuesday, May 26th. City Clerk Communication: Deputy Clerk Blackman had no communications Public Comment: Mike Vasilko – Supported the Resolution 45-R-15 and hope that the Council with vote in support of RFP process for the Theater on Howard Street. Mr. Vasilko also commended the Harley Clarke Committee for all of the work that has been done on the Harley Clarke Mansion. Junad Rizki – Spoke against the process for a theater on Howard Street. Mr. Rizki asked City Manager Bobkiewicz how much staff time has been used on Howard Street. Priscilia Giles – Spoke regarding the City’s communications to residents in the areas where the Alley Paving Special Assessment will be affecting. Items not approved on the consent agenda: (A13) Ordinance 54-O-15, Amending City Code Section 3-4-6-(T), Allowing the Sale and Service of Alcoholic Liquor for Catering Local Liquor Commissioner recommends City Council adoption of Ordinance 54- O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(T), as amended, to allow for the sale and service of alcoholic liquor for Class T catering license holders. Suspension of the rules is requested for adoption of Ordinance 54-O-15 on May 11, 2015. For Introduction and Action Rules Suspended approved 9-0 (A16) Ordinance 57-O-15, Decreasing the Number of Class D Liquor Licenses for Cosi, Inc., d/b/a Cosi, 1740 Sherman Avenue Staff recommends City Council adoption of Ordinance 57-O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty-two (52) to fifty-one (51). Cosi, Inc., d/b/a Cosi (“Company”), 1740 Sherman Avenue, has not been selling alcohol on the premises according to tax worksheets submitted to the City. For Introduction Rules Suspended approved 9-0 13 of 456 City Council Agenda May 11, 2015 Page 3 of 10 (O1) Resolution 43-R-15 “Authorizing the City Manager to Execute an Economic Development Grant with P.S. It’s Social (Curt’s Café)” The Economic Development Committee and staff recommend City Council adoption of Resolution 43-R-15 authorizing the City Manager to execute an Economic Development Grant with P.S. It’s Social (Curt’s Café),” for financial assistance in an amount not to exceed $42,000 to provide individual stipends for students successfully completing the job training program offered at both Curt’s Café locations in Evanston (2922 Central Street and 1813 Dempster Street). Funding is provided by the Economic Development Fund (Account 225.21.5300.62659). For Action Alderman Miller motioned to hold the item and it was seconded by Alderman Holmes. CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of April 27, 2015. For Action Approved on consent agenda ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through April 19, 2015 $2,611,122.59 (A2) FY2015 City of Evanston Bills – May 12, 2015 $3,283,631.10 Credit Card Activity – Period Ending March 30, 2015 $ 162,223.84 For Action Approved on consent agenda (A3.1) Approval of the Contract with Midwest Pressure Washing & Restoration, Inc., for Lorraine H. Morton Civic Center Boiler Building Tuckpointing & Porch Repairs (Bid 15-12) Staff recommends City Council authorize the City Manager to execute a contract for the Lorraine H. Morton Civic Center (LHMCC) Boiler Building Tuckpointing & Porch Repairs project with Midwest Pressure Washing & Restoration, Inc. (115 S Rensselaer Street, Griffith, IN) in the amount of $26,784. Funding is provided by the Capital Improvement Plan, Civic Center Boiler Building Renovations Account (415177.65510) which is budgeted for $83,000 in FY2015. For Action Approved on consent agenda 14 of 456 City Council Agenda May 11, 2015 Page 4 of 10 (A3.2) Approval of Replacement Vehicle Purchases from Currie Motors Staff recommends City Council authorize the purchase of two (2) replacement vehicles in the amount of $146,220 from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL). Funding for these two (2) Ford one ton dump trucks is provided by the Equipment Replacement Fund (Account 601.26.7780.65550) in the amount of $146,220.00 which has a FY2015 budget of $1,455,422.00. For Action Approved on consent agenda (A3.3) Approval of Contract with Global Emergency Products for Testing, Repair & Certification of Fire Apparatus and Aerial Devices (RFP 15-30) Staff recommends City Council authorize the City Manager to sign a one year contract with Global Emergency Products (1401 N. Farnsworth Avenue, Aurora, IL) in the amount of $72,300 for the required annual inspections and repairs for heavy fire apparatus vehicles assigned to Evanston Fire Department. Funding is provided by Material to Maintain Autos Account (600.26.7710.65060) which has a budget of $920,829. For Action Approved on consent agenda (A4) Approval of Sidewalk Café for Blaze Pizza, 1739 Sherman Avenue Staff recommends City Council approval of a first-time application for a sidewalk café permit for Blaze Pizza, a Type II restaurant located at 1739 Sherman Avenue. For Action Approved on consent agenda (A5) Resolution 47-R-15, Authorizing a Residential Lease with Anne Carlson and Cody Modeer for 631-2 Howard Street, Unit 2 Staff recommends that City Council adopt Resolution 47-R-15 authorizing the City Manager to execute a Residential Lease with Anne Carlson and Cody Modeer for an apartment located at 631 Howard Street, Unit 2”. For Action Approved on consent agenda (A6) Resolution 49-R-15, Transfer of Funds from the City’s Affordable Housing Fund to its CDBG Revolving Loan Fund Staff recommends that the City Council adopt Resolution 49-R-15, authorizing the transfer of $41,964.50 from the Affordable Housing Fund to the Community Development Block Grant (CDBG) Revolving Loan Fund for housing rehabilitation costs disallowed by the U.S. Department of Housing and Urban Development (HUD). These projects and costs are an eligible use of the City’s Affordable Housing Fund. Funding is provided by the City’s Affordable Housing Fund (Account 250.21.5465.62490). For Action Approved on consent agenda 15 of 456 City Council Agenda May 11, 2015 Page 5 of 10 (A7) Ordinance 53-O-15, Authorizing a 3-Year Lease Agreement with the League of Women Voters of Evanston for Office Space at the Lorraine H. Morton Civic Center Staff recommends City Council adoption of Ordinance 53-O-15 which authorizes a 3-year renewal of a lease agreement between League of Women Voters and the City of Evanston for office space at the Morton Civic Center. For Introduction Approved on consent agenda (A8) Ordinance 61-O-15, Alley Paving Special Assessment No. 1513 Staff recommends City Council adopt Ordinance 61-O-15 to approve construction of Local Improvement known as Evanston Special Assessment No. 1513, allowing the paving of the alley north of Colfax Street, east of Central Park Avenue through the Special Assessment Process. Funding of $252,624.94 is provided by the Capital Improvement Fund (Account 4150.65515 / 415860). The property owners will reimburse the City $126,312.47 for their share (50%) of the project cost For Action Approved on consent agenda (A9) Ordinance 62-O-15 Alley Paving Special Assessment No. 1514 Staff recommends City Council adopt Ordinance 62-O-15 to approve construction of Local Improvement known as Evanston Special Assessment No. 1514, allowing the paving of the alley north of Lyons Street, east of Ashland Avenue through the Special Assessment Process. Funding of $261.013.58 is provided by the Capital Improvement Fund (Account 4150.65515 / 415860). The property owners will reimburse the City $130,506.79 for their share (50%) of the project cost For Action Approved on consent agenda Agenda items A10, A11, and A12: Staff recommends City Council adoption of Ordinances 63-O-15, 64-O-15 and 65-O-15 dedicating portions of land from 2734, 2738 & 2746 Central Park Avenue parcels to the City of Evanston for the purpose of improving the adjacent public alley. (A10) Ordinance 63-O-15, Dedicating for Alley Paving Purposes Certain Land Owned by John J. Simonetti and Megan Crisham North of Thayer Street and East of Marcy Avenue Staff recommends City Council adoption of Ordinance 63-O-15. For Introduction Approved on consent agenda 16 of 456 City Council Agenda May 11, 2015 Page 6 of 10 (A11) Ordinance 64-O-15, Dedicating for Alley Paving Purposes Certain Land Owned by Sarah J. Russell North of Thayer Street and East of Marcy Avenue Staff recommends City Council adoption of Ordinance 64-O-15. For Introduction Approved on consent agenda (A12) Ordinance 65-O-15, Dedicating for Alley Paving Purposes Certain Land Owned by Zachary Mettee and Mary Mettee North of Thayer Street and East of Marcy Avenue Staff recommends City Council adoption of Ordinance 65-O-15. For Introduction Approved on consent agenda (A14) Ordinance 55-O-15, Increasing the Number of Class F Liquor Licenses for Valli Produce of Evanston, LLC, d/b/a Valli Produce of Evanston, 1910 Dempster Street Local Liquor Commissioner recommends City Council adoption of Ordinance 55- O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(F), as amended, to increase the number of authorized Class F liquor licenses from nine (9) to ten (10), and permit issuance of a Class F license to Valli Produce of Evanston, 1910 Dempster Street. For Introduction Approved on consent agenda (A15) Ordinance 56-O-15, Increasing the Number of Class D Liquor Licenses for Savory, Inc., d/b/a Gigio’s Pizzeria, 1001 Davis Street Local Liquor Commissioner recommends City Council adoption of Ordinance 56- O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty- one (51) to fifty-two (52), and permit issuance of a Class D license to Savory, Inc., d/b/a Gigio’s Pizzeria (“Company”), 1001 Davis Street. For Introduction Approved on consent agenda (A16) Ordinance 57-O-15, Decreasing the Number of Class D Liquor Licenses for Cosi, Inc., d/b/a Cosi, 1740 Sherman Avenue Staff recommends City Council adoption of Ordinance 57-O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty-two (52) to fifty-one (51). Cosi, Inc., d/b/a Cosi (“Company”), 1740 Sherman Avenue, has not been selling alcohol on the premises according to tax worksheets submitted to the City. For Introduction 17 of 456 City Council Agenda May 11, 2015 Page 7 of 10 Approved on consent agenda (A17) Ordinance 58-O-15: Adding City Code Section 10-4-20, “Recreational Vehicle Parking” and Amending City Code Section 10-6-2, “Authority to Remove Vehicles” Staff recommends that the City Council adopt Ordinance 58-O-15 amending Title 10, Chapter 4, “Stopping, Standing or Parking” to add Section 20: “Recreational Vehicle Parking,” and amending City Code Section 10-6-2, “Authority to Remove Vehicles” to address illegally parked recreational vehicles. This ordinance was introduced at the April 27, 2015 City Council meeting. For Action Approved on consent agenda (A18) Ordinance 50-O-15, Sale of Surplus Property Fleet Vehicles Staff recommends that City Council adopt ordinance 50-O-15, which authorizes City Manager to sell four vehicles owned by the City through public auction at the Northwest Municipal Vehicle Auctions. This ordinance was introduced at the April 27, 2015 City Council meeting. For Action Approved on consent agenda (A19) Ordinance 52-O-15, Dryden Place Addition to City Street System Staff recommends City Council adoption of Ordinance 52-O-15, adding Dryden Place to the City of Evanston street system as a private street. With the approval of Dryden Place as the street name for this location, the City of Evanston will be able to provide municipal services to these single family homes including fire and police, and the US Postal Service will be able to deliver mail. This ordinance was introduced at the April 27, 2015 City Council meeting. For Action Approved on consent agenda MAY 11, 2015 PLANNING & DEVELOPMENT COMMITTEE MEETING IS CANCELLED HUMAN SERVICES COMMITTEE (H1) Approval of Grant for Homeless Management Information System (HMIS) to the Alliance to End Homelessness in Suburban Cook County The Human Services Committee, the Housing and Homelessness Commission and staff recommend approval of a grant for the Homeless Management 18 of 456 City Council Agenda May 11, 2015 Page 8 of 10 Information System (HMIS) in the amount of $18,500 to the Alliance to End Homelessness in Suburban Cook County (“The Alliance”). This database system is required by HUD to track demographic data, housing, and social services to homeless recipients, including recipients of the Emergency Solutions Grant funds (ESG) from the City. Funding is provided by the Affordable Housing Fund, (Account 250.21.5465.62490). For Action Approved on consent agenda (H2) Resolution 51-R-15, Allocating $25,000.00 from the Affordable Housing Fund for the 2015 Handyman Program The Human Services Committee, the Housing and Homelessness Commission and staff recommend that City Council adopt Resolution 51-R-15, approving an allocation not to exceed $25,000.00 to the 2015 Handyman Program from the City’s Affordable Housing Fund. The Handyman Program makes small but important repairs to housing occupied by low- and moderate-income seniors that enable them to live safely in their homes. Funding is provided by the Affordable Housing Fund, (Account 250.21.5465.62490). For Action Approved on consent agenda ECONOMIC DEVELOPMENT COMMITTEE (O2) Resolution 45-R-15 “Authorizing the City Manager to Initiate a Request for Qualifications Process for a Theatre in a City Building Located on Howard Street” The Economic Development Committee and staff recommend City Council adoption of Resolution 45-R-15 authorizing the City Manager to initiate a Request for Qualifications process for a Theatre in a City building located on Howard Street. For Action Approved on consent agenda (O3) Creation of Storefront Modernization Program (Expansion of Façade Program) The Economic Development Committee and staff recommend expansion of the current Façade Improvement Program to include work associated with interior build-out for retail storefronts and street-level commercial properties in targeted commercial areas. The program would be renamed the “Storefront Modernization Program”. For Action Approved on consent agenda 19 of 456 City Council Agenda May 11, 2015 Page 9 of 10 RULES COMMITTEE (O4) Resolution 23-R-15, Requesting the President and Congress to Memorialize the Carl Sandburg National Historic Trail in Illinois Rules Committee and staff recommend City Council adoption of Resolution 23-R- 15 requesting the President and Congress to memorialize Carl Sandburg National Historic Trail in Illinois. For Action Approved on consent agenda APPOINTMENTS (APP 1) For Appointment to: Citizen’s Police Advisory Committee Tim Higgins Citizen’s Police Advisory Committee Deborah Wiggins Citizen’s Police Advisory Committee Sarah Shah Citizen’s Police Advisory Committee Marie Babb-Fowler Mental Health Board Irene Ziaya Preservation Commission Kenneth Itle For Action Approved on consent agenda (APP2) For Reappointment to: Firefighter’s Pension Board Elizabeth Rorke For Action Approved on consent agenda MEETINGS SCHEDULED THROUGH MAY 2015 Upcoming Aldermanic Committee Meetings Mon, May 18 7 pm Harley Clark Community Meeting Tues, May 19 7 pm Housing & Community Dev Act Committee Wed, May 20 6:30 pm M/W/EBE Advisory Committee Thurs, May 21 5:30 pm Emergency Telephone System Board Fri, May 22 7 am Housing & Homelessness Commission Tues, May 26 6 pm A&PW, P&D, City Council meetings Wed, May 27 6 pm Transportation/Parking Committee 20 of 456 City Council Agenda May 11, 2015 Page 10 of 10 Wed, May 27 7:30 pm Economic Development Committee Call of the Wards: Ward 6 – Alderman Tendam – No Report Ward 7 – Alderman Grover – No Report Ward 8 – Alderman Rainey – The feedback for the process for the Harley Clarke Mansion has been excellent. There has also been amazing feedback regarding the potential development for live Theater on Howard Street. There will be a meeting to discuss proposals and shortly after that interviews will be conducted. In closing, the patio was paid for in full by the owners of Peckish Pig. Ward 9 – Alderman Miller – Spent the last week getting to know many staff members and ward 9 residents. He thanked staff for bring him up to speed on a variety of issues and appreciates all of their hard work. Ward 1 – Alderman Fiske – 1st ward meeting on Tuesday, June 2nd at the Evanston Public Library. Ward 2 – Alderman Braithwaite – 2nd ward meeting at District 65 this Thursday at 7:00pm. Officer Napier, owner of Brew Coffee and Suzette Robinson will be there to give updates on various projects in the 2nd ward. Ward 3 – Alderman Wynne – 3rd Ward meeting on Thursday, June 4th at Lincoln School in the multi-purpose room from 7-9pm. Ward 4 – Alderman Wilson – No Report Ward 5 - -Alderman Holmes – 5th ward meeting on May 21st where the Youth and Young Adult division and Public Works department will be there to discuss the upcoming summer. Evanston Own It will be sponsoring a concert at ETHS on June 19th to raise funds for the Summer Youth Program. Alderman Wilson motioned to adjourn into Executive Session to discuss personnel and minutes. The Regular meeting of the City Council ended with a unanimous voice vote at 7:43 pm. Respectfully submitted by, Leticia A. Blackman Deputy City Clerk 21 of 456 ADMINISTRATION & PUBLIC WORKS COMMITTEE Tuesday, May 26, 2015 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN RAINEY, CHAIR II.APPROVAL OF MINUTES OF REGULAR MEETING OF May 11 , 2015 III.ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through May 3, 2015 $2,371,783.99 (A2) FY2015 City of Evanston Bills – May 27, 2015 $2,690,775.52 For Action (A3.1) Approval of Agreement with Open Kitchens Inc. for the 2015 Summer Food Service Program (Bid 15-28) Staff recommends City Council authorize the City Manager to execute the agreement for the 2015 Summer Food Service Program with Open Kitchens Inc. (1161 West 21st Street, Chicago, IL) in the not-to-exceed amount of $3.25 per lunch. Projected expenditure for the program is $128,474; projected reimbursement is $114,656. For Action (A3.2) Approval of Single Source Purchase of Hardware and Software Licenses from Dell, Inc. Staff recommends City Council authorize the single source purchase of Dell servers, Dell storage hardware, Dell Wyse desktop terminals, and licensing from Dell, Inc. (One Dell Way, Round Rock, TX) in the amount of $299,503.13 to expand the City’s virtual desktop environment and replace 300 additional desktops throughout all departments. Funding is provided by FY2014 GO Bond proceeds from Account 415.19.4150.65515. For Action Page 1; Rev. 5/22/2015 12:29:08 PM 22 of 456 (A3.3) Approval of 2015 Expenditure to Total Parking Solutions for Annual Pay Station Maintenance Fees Staff recommends the City Council authorize expenditure to Total Parking Solutions, Inc., (2721 Curtiss Street, Downers Grove, IL) for the annual maintenance fees for 21 parking meter terminals (pay stations) in the amount of $31,500. Funding is provided by the Parking Fund Account 505.19.7015.62245. For Action (A3.4) Approval of 2015 Renewal Agreement with GSG Material Testing Inc., for Material Testing and Inspection Services Staff recommends City Council authorize the City Manager to execute a renewal agreement for Material Testing and Inspection Services in the amount of $136,000 with GSG Material Testing Inc., (2945 West Harrison Street, Chicago, IL) to provide material testing services for various City projects. This is the second year of a three year contract, with a recommendation for funding of 2015 construction projects only. Funding is provided by various business units for street resurfacing, alley paving, signal projects, curb and sidewalk projects. For Action (A3.5) Approval of the Contract with G.A. Johnson & Son, for the Currey Park Renovation Project (Bid 15-33) Staff recommends City Council authorize the City Manager to execute a contract for the Currey Park Renovation Project with G.A. Johnson & Son, (828 Foster Street, Evanston) in the amount of $278,255.36. Funding is provided by the FY2015 Capital Improvement Plan (CIP) Currey Park Escrow Account 415416 and the Parks Contingency CIP Account 416456. For Action (A3.6) Approval of Contract with Construction Consulting & Disbursement Services for Ecology Center Classroom Extension Staff recommends City Council authorize the City Manager to execute a contract for Design-Build services for the Evanston Ecology Center Classroom Extension with Construction Consulting & Disbursement Services (5836 Lincoln Ave., Morton Grove, IL) in the amount of $192,959.00. Funding is provided by the FY2015 Ecology CIP Account 415416 and a donation of $43,000 from the Evanston Environmental Association. For Action (A4.1) Approval of Sidewalk Café for Bangers and Lace, 810 Grove Street Staff recommends City Council approval of a first-time application for a sidewalk café permit for Bangers and Lace, a Type # 1 restaurant located at 810 Grove Street. For Action Page 2; Rev. 5/22/2015 12:29:08 PM 23 of 456 (A4.2) Approval of Sidewalk Café for The Wine Goddess, 702 Main Street Staff recommends approval of a first-time application for a sidewalk café permit for The Wine Goddess, an enoteca located at 702 Main Street. For Action (A5) Resolution 53-R-15, Appointing a Director and Alternate Director to the Solid Waste Agency of Northern Cook County Staff recommends adoption of Resolution 53-R-15 appointing Mayor Elizabeth Tisdahl to be Director and City Manager Wally Bobkiewicz to be Alternate Director to the Solid Waste Agency of Northern Cook County (SWANCC) for a two-year term expiring on April 30, 2017. For Action (A6) Resolution 55-R-15, Authorizing Extension of a License to Comcast, Allowing Maintenance of a Building and Fence in the Public Right-of-Way of Mulford Street and Park Land in James Park Staff recommends City Council adoption of Resolution 55-R-15, authorizing the City Manager to execute a three (3) year extension of license to Comcast for facilities in James Park. Total revenue from the three-year lease is $60,416.40. For Action (A7) Resolution 50-R-15, ComEd Customer Work Agreement for Work at the Water Treatment Plant Staff recommends City Council adoption of Resolution 50-R-15, authorizing the City Manager to execute a ComEd Customer Work Agreement to commit Evanston to paying labor costs in the amount of $45,787.87 for the replacement of the Automatic Transfer Operation (ATO) device located in the electrical substation at the Water Treatment Facility. Funding is provided by the FY 2016 Water Fund budget, Account 510.71.7105.65070. For Action (A8) Resolution 54-R-15 Motor Fuel Tax Funds Use for Roadway Construction Staff recommends City Council adoption of Resolution 54-R-15 authorizing the use of Motor Fuel Tax Funds (MFT) in the amount of $350,000 for street resurfacing. Motor Fuel Tax portion of the funding is provided by the Account 200.26.5100.65515, which has a 2015 budgeted amount of $1,700,000. For Action (A9) Ordinance 71-O-15, Alley Paving Special Assessment No. 1515 Staff recommends City Council adopt Ordinance 71-O-15, allowing the paving of the alley north of Harrison Street, east of Central Park Avenue (north-south leg only) through the Special Assessment Process . Funding of $193,586.18 is provided by the Capital Improvement Fund (Account 4150.65515 / 415860). The property owners will reimburse the City $96,793.09 for their share (50%) of the project cost. Suspension of the Rules is requested for Introduction and Action by City Council on May 26, 2015. For Introduction and Action Page 3; Rev. 5/22/2015 12:29:08 PM 24 of 456 (A10) Ordinance 72-O-15, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Section 10, Schedule X (F) 3: Residential Exemption Parking District M The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 72-O-15, amending Title 10, Chapter 11, adding the condominium complex at 1800 Ridge Avenue to Residential Exemption Parking District M. For Introduction (A11) Ordinance 73-O-15, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 10, Schedule X (F) 6: Residential Exemption Parking District A The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 73-O-15, amending portions of City Code Section 10- 11-10, Schedule X (F) 6, Residential Exemption Parking District ‘A’ by including (1) the east side of Sherman Avenue to the already included west side of Sherman Avenue, Lincoln Street to Colfax Street; and (2) both sides of Orrington Avenue, Lincoln Street to Colfax Street. For Introduction (A12) Ordinance 74-O-15, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section XXll (B) E-2: Evanston Resident Only Parking Districts The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 74-O-15, amending Title 10, Section XXll (B) adding Evanston Resident Only Parking District subsection (B) District E-2 from six o'clock (6:00) P.M. to six o'clock (6:00) A.M., seven (7) days a week for designated streets. For Introduction (A13) Ordinance 75-O-15, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Section 18, Schedule XVII: Residential Parking Only District 4. The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 75-O-15, amending Title 10, Chapter 11, Section 18, Schedule XVIII, extending Residential Only Parking District 4 from Greenwood Street to Lake Street. For Introduction IV.ITEMS FOR DISCUSSION (APW1) MWEBE – LEP Program For Discussion (APW2) Public Works Apprenticeship Program For Discussion V. COMMUNICATIONS VI.ADJOURNMENT Page 4; Rev. 5/22/2015 12:29:08 PM 25 of 456 Administration and Public Works Committee Meeting Minutes of May 11 , 2015 Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: A. Rainey, D. Holmes, P. Braithwaite, J. Grover STAFF PRESENT: M. Lyons, G. Farrar, W. Bobkiewicz, J. Williams-Kinsel, R. Voss, S. Nagar, E. Storlie, D. Stoneback, B. Dorneker, R. Dahal, T. Turner, L. Jeschke, S. Flax, S. Ciolek, J. McRae, Chief Eddington STAFF ABSENT: M. Muenzer, M. Sumar, A. King, A. Thorpe, Y. Capriccioso, S. Levine, L. Perez, P. Zalmezak PRESIDING OFFICIAL: Ald. Rainey I. DECLARATION OF A QUORUM A quorum being present, Ald. Rainey called the meeting to order at 6:07 p.m. II.APPROVAL OF MINUTES OF REGULAR MEETING OF APRIL 27, 2015 Ald. Holmes moved to approve the minutes of the April 27, 2015 A&PW meeting as submitted, seconded by Ald. Grover. The Minutes of the April 27, 2015 meeting were approved unanimously 3-0. III.ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through April 19, 2015 $2,611,122.59 For Action Ald. Holmes moved to approve the City of Evanston Payroll (A1) through April 19, 2015, seconded by Ald. Grover. The Committee voted unanimously 3-0 to approve the payroll. (A2) FY2015 City of Evanston Bills – May 12, 2015 $3,283,631.10 Credit Card Activity – Period Ending March 30, 2015 $ 162,223.84 For Action Ald. Rainey moved to approve the City of Evanston Bills for fiscal year 2015 through May 12, 2015, seconded by Ald. Holmes. The Committee voted unanimously 3-0 to approve the bills. Ald. Holmes moved to approve the credit card activity for the period ending March 30, 2015, seconded by Ald. Grover. The Committee voted unanimously 3-0 to approve the credit card activity. DRAFT – NOT APPROVED 26 of 456 Administration and Public Works Committee Meeting Minutes of 5-11-15 Page 2 of 7 (A3.1) Approval of the Contract with Midwest Pressure Washing & Restoration, Inc., for Lorraine H. Morton Civic Center Boiler Building Tuckpointing & Porch Repairs (Bid 15-12) Staff recommends City Council authorize the City Manager to execute a contract for the Lorraine H. Morton Civic Center (LHMCC) Boiler Building Tuckpointing & Porch Repairs project with Midwest Pressure Washing & Restoration, Inc. (115 S Rensselaer Street, Griffith, IN) in the amount of $26,784. Funding is provided by the Capital Improvement Plan, Civic Center Boiler Building Renovations Account (415177.65510) which is budgeted for $83,000 in FY2015. For Action Ald. Grover moved to recommend City Council authorize the City Manager to execute a contract for the Lorraine H. Morton Civic Center (LHMCC) Boiler Building Tuckpointing & Porch Repairs project with Midwest Pressure Washing & Restoration, Inc. in the amount of $26,784., seconded by Ald. Holmes. The Committee voted unanimously 3-0 to approve the contract. (A3.2) Approval of Replacement Vehicle Purchases from Currie Motors Staff recommends City Council authorize the purchase of two (2) replacement vehicles in the amount of $146,220 from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL). Funding for these two (2) Ford one ton dump trucks is provided by the Equipment Replacement Fund (Account 601.26.7780.65550) in the amount of $146,220.00 which has a FY2015 budget of $1,455,422.00. For Action Ald. Holmes moved to recommend City Council authorize the purchase of two (2) replacement vehicles in the amount of $146,220 from Currie Motors, seconded by Ald. Grover. The Committee voted unanimously 3-0 to approve the purchase. (A3.3) Approval of Contract with Global Emergency Products for Testing, Repair & Certification of Fire Apparatus and Aerial Devices (RFP 15-30) Staff recommends City Council authorize the City Manager to sign a one year contract with Global Emergency Products (1401 N. Farnsworth Avenue, Aurora, IL) in the amount of $72,300 for the required annual inspections and repairs for heavy fire apparatus vehicles assigned to Evanston Fire Department. Funding is provided by Material to Maintain Autos Account (600.26.7710.65060) which has a budget of $920,829. For Action Ald. Rainey moved to recommend City Council authorize the City Manager to sign a one year contract with Global Emergency Products in the amount of $72,300 for the required annual inspections and repairs for heavy fire apparatus vehicles assigned to Evanston Fire Department, seconded by Ald. Grover. The Committee voted unanimously 3-0 to recommend approval of the contract. 27 of 456 Administration and Public Works Committee Meeting Minutes of 5-11-15 Page 3 of 7 (A4) Approval of Sidewalk Café for Blaze Pizza, 1739 Sherman Avenue Staff recommends City Council approval of a first-time application for a sidewalk café permit for Blaze Pizza, a Type II restaurant located at 1739 Sherman Avenue. For Action Ald. Grover moved to recommend City Council approval of a first-time application for a sidewalk café permit for Blaze Pizza, a Type II restaurant located at 1739 Sherman Avenue, seconded by Ald. Holmes. The Committee voted unanimously 3-0 to recommend approval of the application. Ald. Braithwaite arrived at 6:11pm. (A5) Resolution 47-R-15, Authorizing a Residential Lease with Anne Carlson and Cody Modeer for 631-2 Howard Street, Unit 2 Staff recommends that City Council adopt Resolution 47-R-15 authorizing the City Manager to execute a Residential Lease with Anne Carlson and Cody Modeer for an apartment located at 631 Howard Street, Unit 2. For Action Ald. Holmes moved to recommend City Council adopt Resolution 47-R-15 authorizing the City Manager to execute a Residential Lease with Anne Carlson and Cody Modeer for an apartment located at 631 Howard Street, Unit 2, seconded by Ald. Grover. The Committee voted unanimously 3-0 to recommend adoption of the resolution. (A6) Resolution 49-R-15, Transfer of Funds from the City’s Affordable Housing Fund to its CDBG Revolving Loan Fund Staff recommends that the City Council adopt Resolution 49-R-15, authorizing the transfer of $41,964.50 from the Affordable Housing Fund to the Community Development Block Grant (CDBG) Revolving Loan Fund for housing rehabilitation costs disallowed by the U.S. Department of Housing and Urban Development (HUD). These projects and costs are an eligible use of the City’s Affordable Housing Fund. Funding is provided by the City’s Affordable Housing Fund (Account 250.21.5465.62490). For Action Ald. Rainey moved to recommend City Council adopt Resolution 49-R-15, authorizing the transfer of $41,964.50 from the Affordable Housing Fund to the Community Development Block Grant (CDBG) Revolving Loan Fund for housing rehabilitation costs disallowed by the U.S. Department of Housing and Urban Development (HUD), seconded by Ald. Holmes. The Committee voted unanimously 3-0 to adopt the resolution. (A7) Ordinance 53-O-15, Authorizing a 3-Year Lease Agreement with the League 28 of 456 Administration and Public Works Committee Meeting Minutes of 5-11-15 Page 4 of 7 of Women Voters of Evanston for Office Space at the Lorraine H. Morton Civic Center Staff recommends City Council adoption of Ordinance 53-O-15, which authorizes a 3-year renewal of a lease agreement between League of Women Voters and the City of Evanston for office space at the Morton Civic Center. For Introduction Ald. Grover moved to recommend City Council adoption of Ordinance 53- O-15, which authorizes a 3-year renewal of a lease agreement between League of Women Voters and the City of Evanston for office space at the Morton Civic Center, seconded by Ald. Holmes. The Committee voted unanimously 3-0 to recommend adoption of the ordinance. (A8) Ordinance 61-O-15, Alley Paving Special Assessment No. 1513 Staff recommends City Council adopt Ordinance 61-O-15 to approve construction of Local Improvement known as Evanston Special Assessment No. 1513, allowing the paving of the alley north of Colfax Street, east of Central Park Avenue through the Special Assessment Process. Funding of $252,624.94 is provided by the Capital Improvement Fund (Account 4150.65515 / 415860). The property owners will reimburse the City $126,312.47 for their share (50%) of the project cost For Introduction Ald. Holmes moved to recommend City Council adopt Ordinance 61-O-15 to approve construction of Local Improvement known as Evanston Special Assessment No. 1513, allowing the paving of the alley north of Colfax Street, east of Central Park Avenue through the Special Assessment Process, seconded by Ald. Rainey. The Committee voted unanimously 3-0 to recommend approval of the application. (A9) Ordinance 62-O-15 Alley Paving Special Assessment No. 1514 Staff recommends City Council adopt Ordinance 62-O-15 to approve construction of Local Improvement known as Evanston Special Assessment No. 1514, allowing the paving of the alley north of Lyons Street, east of Ashland Avenue through the Special Assessment Process. Funding of $261.013.58 is provided by the Capital Improvement Fund (Account 4150.65515 / 415860). The property owners will reimburse the City $130,506.79 for their share (50%) of the project cost For Introduction Ald. Rainey moved to recommend City Council adopt Ordinance 62-O-15 to approve construction of Local Improvement known as Evanston Special Assessment No. 1514, allowing the paving of the alley north of Lyons Street, east of Ashland Avenue through the Special Assessment Process, seconded by Ald. Grover. The Committee voted unanimously 4-0 to recommend approval of the application. 29 of 456 Administration and Public Works Committee Meeting Minutes of 5-11-15 Page 5 of 7 Agenda items A10, A11, and A12: Staff recommends City Council adoption of Ordinances 63-O-15, 64-O-15 and 65-O-15 dedicating portions of land from 2734, 2738 & 2746 Central Park Avenue parcels to the City of Evanston for the purpose of improving the adjacent public alley. (A10) Ordinance 63-O-15, Dedicating for Alley Paving Purposes Certain Land Owned by John J. Simonetti and Megan Crisham North of Thayer Street and East of Marcy Avenue Staff recommends City Council adoption of Ordinance 63-O-15. For Introduction (A11) Ordinance 64-O-15, Dedicating for Alley Paving Purposes Certain Land Owned by Sarah J. Russell North of Thayer Street and East of Marcy Avenue Staff recommends City Council adoption of Ordinance 64-O-15. For Introduction (A12) Ordinance 65-O-15, Dedicating for Alley Paving Purposes Certain Land Owned by Zachary Mettee and Mary Mettee North of Thayer Street and East of Marcy Avenue Staff recommends City Council adoption of Ordinance 65-O-15. For Introduction Ald. Grover moved to recommend approval of Ordinance 63-O-15, 64-O-15, and 65-O-15, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to recommend adoption of the ordinances. (A13) Ordinance 54-O-15, Amending City Code Section 3-4-6-(T), Allowing the Sale and Service of Alcoholic Liquor for Catering Local Liquor Commissioner recommends City Council adoption of Ordinance 54- O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(T), as amended, to allow for the sale and service of alcoholic liquor for Class T catering license holders. Suspension of the rules is requested for adoption of Ordinance 54-O-15 on May 11, 2015. For Introduction and Action Ald. Holmes moved to recommend City Council adoption of Ordinance 54- O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(T), as amended, to allow for the sale and service of alcoholic liquor for Class T catering license holders, seconded by Ald. Grover. The Committee voted unanimously 4-0 to suspend the rules and adopt the ordinance. (A14) Ordinance 55-O-15, Increasing the Number of Class F Liquor Licenses for Valli Produce of Evanston, LLC, d/b/a Valli Produce of Evanston, 1910 Dempster Street Local Liquor Commissioner recommends City Council adoption of Ordinance 55- O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(F), as 30 of 456 Administration and Public Works Committee Meeting Minutes of 5-11-15 Page 6 of 7 amended, to increase the number of authorized Class F liquor licenses from nine (9) to ten (10), and permit issuance of a Class F license to Valli Produce of Evanston, 1910 Dempster Street. For Introduction Ald. Rainey moved to recommend City Council adoption of Ordinance 55- O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(F), as amended, to increase the number of authorized Class F liquor licenses from nine (9) to ten (10), and permit issuance of a Class F license to Valli Produce of Evanston, seconded by Ald. Braithwaite. Frank Greco and Carmine Presta plan to open Valli Produce in mid-July, with a soft opening in mid-June. Mr. Greco added that the liquor department is approximately 2,670 sq. ft. and the retail floor is approximately 38,400 sq. ft. Ald. Braithwaite is pleased with the layout of the liquor section in the new store following meetings with EPD to better control problems of liquor theft by teenagers that were a recurring issue at the Dominick's. At Ald. Braithwaite’s inquiry, Mr. Presta discussed the job fair scheduled on June 2nd and 3rd. He added that applications are available on the company’s website. Ald. Holmes congratulated the owners on the nail shop in the plaza and asked about other tenants. Mr. Greco stated that Play it Again Sports, a beauty supply, dentist and podiatrist will join the nail shop as tenants. Also, the Dance Center of Evanston will have 13,000 sq. ft. of space in the plaza. The Committee voted unanimously 4-0 to recommend adoption of the ordinance. (A15) Ordinance 56-O-15, Increasing the Number of Class D Liquor Licenses for Savory, Inc., d/b/a Gigio’s Pizzeria, 1001 Davis Street Local Liquor Commissioner recommends City Council adoption of Ordinance 56- O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty- one (51) to fifty-two (52), and permit issuance of a Class D license to Savory, Inc., d/b/a Gigio’s Pizzeria (“Company”), 1001 Davis Street. For Introduction Ald. Braithwaite moved to recommend City Council adoption of Ordinance 56-O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty-one (51) to fifty-two (52), and permit issuance of a Class D license to Savory, Inc., d/b/a Gigio’s Pizzeria, seconded by Ald. Holmes. The Committee voted unanimously 4-0 to recommend adoption of the ordinance. (A16) Ordinance 57-O-15, Decreasing the Number of Class D Liquor Licenses for Cosi, Inc., d/b/a Cosi, 1740 Sherman Avenue 31 of 456 Administration and Public Works Committee Meeting Minutes of 5-11-15 Page 7 of 7 Staff recommends City Council adoption of Ordinance 57-O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty-two (52) to fifty-one (51). Cosi, Inc., d/b/a Cosi (“Company”), 1740 Sherman Avenue, has not been selling alcohol on the premises according to tax worksheets submitted to the City. For Introduction Ald. Grover moved to recommend City Council adoption of Ordinance 57- O-15, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty-two (52) to fifty-one (51), seconded by Ald. Braithwaite. The Committee voted unanimously 4-0 to suspend the rules and recommend adoption of the ordinance. IV. ITEMS FOR DISCUSSION VI. COMMUNICATIONS VII. ADJOURNMENT Ald. Rainey moved to adjourn. The meeting was adjourned at 6:26 pm. Respectfully submitted, Janella Hardin, PHR 32 of 456 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: May 21, 2015 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Continuing in 2015, the bills list will not include the Evanston Public Library. The Library bills will be included for informational purposes in the Treasurer’s Monthly Report. Summary: Payroll – April 20, 2015 through May 03, 2015 $2,371,783.99 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List– May 27, 2015 $2,690,775.52 General Fund Amount – Bills list $ 251,878.06 General Fund Amount – Supplemental list $ 410.00 General Fund Total: $ 252,288.06 TOTAL AMOUNT OF BILLS LIST & PAYROLL $5,062,539.51 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Attachments: Bills List For City Council meeting of May 26, 2015 Item A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 33 of 456 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.27.2015 100 GENERAL FUND 100 GENERAL SUPPORT 10260 CITY OF EVANSTON PETTY CASH PETTY CASH REIMBURSEMENT 472.78 21639 EYE MED VISION CARE MONTHLY INVOICE-EYE MED 2,918.35 21650 NATIONAL GUARDIAN LIFE INSURANCE CO.MONTHLY INVOICE-MAY 2015-NGL INSURANCE 339.39 21680 RTA TRANSIT BENEFIT FARE PROGRAM *RTA TRANSIT BENEFIT 1,678.25 41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE #14-37290 141.56 41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS-CASE #14-30269 255.00 100 GENERAL SUPPORT Total 5,805.33 1505 CITY MANAGER 62210 ALLEGRA PRINT & IMAGING EVANSTON CLEAN WATER AND EMPLOYEE BUSINESS CARDS 186.00 1505 CITY MANAGER Total 186.00 1510 PUBLIC INFORMATION 62205 ON TRACK FULFILLMENT INC.1,000 SOCIAL SERVICE CARDS 220.00 62205 ON TRACK FULFILLMENT INC.SOCIAL SERVICE CARDS IN ENGLISH 325.00 62205 ON TRACK FULFILLMENT INC.SOCIAL SERVICE CARDS IN SPANISH 175.00 62205 MAKE IT BETTER LLC ADVERTISING 450.00 1510 PUBLIC INFORMATION Total 1,170.00 1580 COMMUNITY ARTS 66040 ALLEGRA PRINT & IMAGING ART INSTALLATION AND SIGNAGE "GEOCOMMUNETRICS"152.00 1580 COMMUNITY ARTS Total 152.00 1705 LEGAL ADMINISTRATION 65010 WEST GROUP PAYMENT CTR LEGAL RESEARCH 807.69 65010 WEST GROUP PAYMENT CTR LEGAL SUBSCRIPTIONS 94.50 65095 OFFICE DEPOT OFFICE SUPPLIES 3.60 1705 LEGAL ADMINISTRATION Total 905.79 1910 FINANCE DIVISION - REVENUE 52146 RUMOHR, BAIN REIMBURSEMENT- PERMIT FEE 100.00 61060 ADVANCED RESOURCES FEE FOR TEMPORARY WORKER 1,107.20 62449 ILLINOIS SECRETARY OF STATE, VEHICLE SUSPENDED LICENSE FEE 40.00 65045 THIRD MILLENNIUM ASSOCIATES, INC.THIRD MILLENNIUM ANNUAL FEES 1,477.50 65095 OFFICE DEPOT OFFICE SUPPLIES 117.16 1910 FINANCE DIVISION - REVENUE Total 2,841.86 1920 FINANCE DIVISION - ACCOUNTING 62185 ACCOUNTEMPS ACCOUNTING SERVICES 2,708.00 62185 ACCOUNTEMPS COLLECTIONS COORD 2,214.00 62280 FEDERAL EXPRESS CORP.SHIPPING 203.15 65095 OFFICE DEPOT OFFICE SUPPLIES 50.04 1920 FINANCE DIVISION - ACCOUNTING Total 5,175.19 1925 FINANCE DIVISION - PURCHASING 62185 GOV TEMPS USA, LLC BUSINESS DIVERSITY COMPLIANCE OFFICER - WEEK ENDING 1/11/15 1,102.50 62185 GOV TEMPS USA, LLC BUSINESS DIVERSITY COMPLIANCE OFFICER - WEEK ENDING 1/18/15 1,102.50 1925 FINANCE DIVISION - PURCHASING Total 2,205.00 1929 HUMAN RESOURCE DIVISION 62160 LASER ASSOC., STEPHEN A.PRE EMPLOYMENT TESTING-POLICE 1,400.00 62160 TRANS UNION CORP BACKGROUND CHECKS-POLICE 213.10 62160 THEODORE POLYGRAPH SERVICE, INC.BACKGROUND CHECK-POLICE 150.00 62509 EAP CONSULTANTS, INC.CONSULTING SERVICES-EMPLOYEE-MONTHLY INVOICE 939.60 62630 STATE OF IL DEPT OF EMPLOYMENT SECURITY FIRST QUARTER 2015 IDES PAYMENT 24,202.86 65095 FEDERAL EXPRESS CORP.SHIPPING 33.38 65095 OFFICE DEPOT OFFICE SUPPLIES 69.53 65095 EDMARK VISUAL ID OFFICE SUPPLIES 346.38 1929 HUMAN RESOURCE DIVISION Total 27,354.85 1932 INFORMATION TECHNOLOGY DIVI. 62380 US BANK EQUIPMENT FINANCE COPIER CHARGES 3,529.27 62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 4,191.83 64540 VERIZON WIRELESS COMMUNICATION CHARGES 1,468.91 65095 OFFICE DEPOT OFFICE SUPPLIES 593.06 1932 INFORMATION TECHNOLOGY DIVI. Total 9,783.07 1941 PARKING ENFORCEMENT & TICKETS 62451 STEWART, CHRISTINA TOW REFUND 185.00 62451 PFEIFFER, GREGORY TOW REFUND 225.00 64005 COMED UTILITIES 81.28 1941 PARKING ENFORCEMENT & TICKETS Total 491.28 2105 PLANNING & ZONING 65095 OFFICE DEPOT OFFICE SUPPLIES 48.52 2105 PLANNING & ZONING Total 48.52 2126 BUILDING INSPECTION SERVICES 52080 UNIVERSAL HOME IMPROVEMENT REIMBURSEMENT- PERMIT FEE 196.00 52110 UNIVERSAL HOME IMPROVEMENT REIMBURSEMENT- PERMIT FEE 45.00 62360 BOOKER, CHRISTOPHER REIMBURSEMENT- IDPH CERTIFICATION 150.00 62360 RUDNY, HOWARD REIMBURSEMENT- IDPH CERTIFICATION 150.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 100.00 62464 SAFEBUILT ILLINOIS BACKUP INSPECTIONS & PLAN REVIEWS 2,003.24 2126 BUILDING INSPECTION SERVICES Total 2,644.24 134 of 456 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.27.2015 2205 POLICE ADMINISTRATION 62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 24,351.84 62360 WILD CROW COMMUNICATION, INC DEPLOYMENT MEETINGS 300.00 62375 WEST GROUP PAYMENT CTR INFORMATION CHARGES 310.91 64005 COMED UTILITIES-APRIL 2015 124.86 65125 EVANSTON FUNERAL & CREMATION BODY REMOVAL SERVICES 1,262.00 68205 NATIONAL AWARD SERVICES RETIREMENT PLAQUE 110.00 2205 POLICE ADMINISTRATION Total 26,459.61 2210 PATROL OPERATIONS 62295 COOK COUNTY SHERIFF'S TRAINING INST.RECRUIT TRAINING 2,070.00 62295 COOK COUNTY SHERIFF'S TRAINING INST.TRAINING-RECRUIT TECHNOLOGY FEE 300.00 65020 DAVIS, LARRY PURCHASE OF HONOR GUARD UNIFORM 300.00 2210 PATROL OPERATIONS Total 2,670.00 2215 CRIMINAL INVESTIGATION 62295 WERNICK, AARON TRAINING-SOUTHERN POLICE INSTITUTE HOMICIDE 592.73 62295 JOSEPH BUSH TRAINING-SOUTHERN POLICE INSTITUTE HOMICIDE 636.57 2215 CRIMINAL INVESTIGATION Total 1,229.30 2240 POLICE RECORDS 65095 OFFICE DEPOT OFFICE SUPPLIES-AWARDS JACKETS 314.75 65095 OFFICE DEPOT OFFICE SUPPLIES-CORK BOARDS 132.86 65095 OFFICE DEPOT OFFICE SUPPLIES-GOLD SEALS 119.85 65095 OFFICE DEPOT OFFICE SUPPLIES-SEALS/RECEIPT BOOK 18.71 65095 OFFICE DEPOT OFFICE SUPPLIES-STAMPS 29.67 65095 OFFICE DEPOT OFFICE SUPPLIES-STAPLER 25.85 2240 POLICE RECORDS Total 641.69 2250 SERVICE DESK 62425 COLLEY ELEVATOR CO.ELEVATOR INSPECTION SERVICES 181.00 65020 VCG UNIFORM UNIFORMS 3,818.95 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 756.70 65125 LAUNDRY WORLD LAUNDRY SERVICE 231.00 65125 NCS CAMERA REPAIR SERVICE, INC CAMERA ROLL 235.00 2250 SERVICE DESK Total 5,222.65 2251 311 CENTER 64505 ON TRACK FULFILLMENT INC.311 MARKETING MATERIALS 130.00 64505 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 2251 311 CENTER Total 168.01 2260 OFFICE OF ADMINISTRATION 62295 DELEON, ERVIN MEALS-HONOR GUARD 101 75.00 62295 NORTH EAST MULTI-REGIONAL TRAINING INC TRAINING 500.00 62295 NORTHERN ILLINOIS POLICE ALARM SYSTEM TRAINING 108.00 62295 SPELLS, LOYCE MEALS- HONOR GUARD TRAINING 75.00 62295 JUST, CLARA MEALS- HONOR GUARD TRAINING 75.00 62295 HEDMAN, ERIC TRAINING-HONOR GUARD ACADEMY 275.00 62295 DANIEL G. KEELER MEALS-HONOR GUARD 101 75.00 64565 COMCAST CABLE UTILITIES-MARCH 2015 24.21 65015 KIESLER POLICE SUPPLY, INC.AMMUNITION 8,775.00 2260 OFFICE OF ADMINISTRATION Total 9,982.21 2270 TRAFFIC BUREAU 65125 NORTH SHORE TOWING CLEAN UP DEBRIS 10.00 65125 NORTH SHORE TOWING CLEAN UP DEBRIS-WINCHING 235.00 65125 NORTH SHORE TOWING TOW & HOOK 50.00 2270 TRAFFIC BUREAU Total 295.00 2280 ANIMAL CONTROL 62225 ANDERSON PEST CONTROL PEST MANAGEMENT 52.76 64015 NICOR UTILITIES-APRIL 2015 219.73 65125 MCCORMICK ANIMAL HOSPITAL VET SERVICES 984.90 65125 BLUEPEARL ILLINOIS LLC VET SERVICES 577.34 65125 PETSMART KITTY LITTER 251.40 2280 ANIMAL CONTROL Total 2,086.13 2285 PROBLEM SOLVING TEAM 65085 WHEEL & SPROCKET BIKE TUNE-UP'S 1,403.81 2285 PROBLEM SOLVING TEAM Total 1,403.81 2305 FIRE MGT & SUPPORT 64015 NICOR UTILITIES 162.94 64540 VERIZON WIRELESS COMMUNICATION CHARGES 152.04 65020 TODAY'S UNIFORMS INC.UNIFORMS 4,109.45 65095 OFFICE DEPOT OFFICE SUPPLIES 315.84 65125 SUBURBAN ACCENTS, INC.SHIELDS 575.00 2305 FIRE MGT & SUPPORT Total 5,315.27 2315 FIRE SUPPRESSION 53675 ANDRES MEDICAL BILLING MONTHLY AMBULANCE CHARGES FOR MARCH 2015 5,384.58 62295 TIMOTHY M. MIGON FIREFIGHTER TRAINING 210.88 62295 GLENN G VANEK REIMBURSEMENT- FDIC TRAINING 325.00 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY 5 MEMBER TRAINING 1,750.00 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY FIREFIGHTER TRAINING 700.00 62295 DAVID S. SMRHA REIMBURSEMENT- FAE INSTRUCTOR 111.11 62295 DAVID S. SMRHA REIMBURSEMENT- FDIC TRAINING 327.88 235 of 456 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.27.2015 62295 WILLIAM F LYNCH REIMBURSEMENT- FDIC TRAINING 110.00 62430 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 5,009.52 62509 KC FITNESS SERVICE EQUIPMENT REPAIR 140.00 62522 AIR ONE EQUIPMENT AIR QUALITY TEST 449.50 65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 1,047.99 65040 STATE CHEMICAL MFG CO.JANITORIAL SUPPLIES 51.49 65075 EMERGENCY MEDICAL PRODUCT EMS SUPPLIES 1,797.26 65075 PHYSIO-CONTROL, INC.EMS SUPPLIES 483.00 65075 ESSENTIAL EQUIPMENT SOLUTIONS EBOLA PPE 1,314.48 65085 RUSSO POWER EQUIPMENT TOOL REPAIR 276.25 65625 C AND B WELDERS, INC.EQUIPMENT REPAIR 1,835.00 65625 DIVE RIGHT IN SCUBA WATER RESCUE EQUIPMENT 1,000.00 2315 FIRE SUPPRESSION Total 22,323.94 2435 FOOD AND ENVIRONMENTAL HEALTH 62469 ECO GREENERGY PROPERTIES, LLC IL VACANT PROPERTY GRANT 11,356.00 2435 FOOD AND ENVIRONMENTAL HEALTH Total 11,356.00 2440 VITAL RECORDS 62490 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES 1,252.00 2440 VITAL RECORDS Total 1,252.00 2605 DIRECTOR OF PUBLIC WORKS 62210 EVANSTON IMPRINTABLES, INC.ARBOR DAY SUPPLIES 1,335.60 62360 APWA MEMBERSHIP 300.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 65095 OFFICE DEPOT OFFICE SUPPLIES 206.46 2605 DIRECTOR OF PUBLIC WORKS Total 1,880.07 2610 MUNICIPAL SERVICE CENTER 62225 SMITHEREEN PEST MANAGEMENT SERVICES RODENT CONTROL 93.00 62430 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 11,605.44 62440 RAYNOR DOOR COMPANY OVERHEAD DOOR MAINTENANCE SERVICE CENTER 1,931.44 65020 SILK SCREEN EXPRESS, INC.AFSCME UNIFORMS 479.75 65090 CINTAS FIRST AID & SUPPLY FIRST AID 63.32 65625 ZIMMERMAN, RYAN WEATHER FORECASTING 625.00 2610 MUNICIPAL SERVICE CENTER Total 14,797.95 2620 E.D.O.T. ADMINISTRATION 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING 50.00 62360 APWA MEMBERSHIP 450.00 62360 ILLINOIS CONCRETE PIPE ASSOC.MEMBERSHIP 90.00 2620 E.D.O.T. ADMINISTRATION Total 590.00 2625 ENGINEERING 62360 APWA MEMBERSHIP 150.00 2625 ENGINEERING Total 150.00 2630 TRAFFIC ENGINEERING 62360 APWA MEMBERSHIP 150.00 2630 TRAFFIC ENGINEERING Total 150.00 2640 TRAF. SIG. & ST. LIGHT. MAINT 64006 COMED UTILITIES 485.86 64007 COMED UTILITIES 7,170.18 64008 COMED UTILITIES 60.25 2640 TRAF. SIG. & ST. LIGHT. MAINT Total 7,716.29 2650 PARKS AND FORESTRY ADMIN 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING 50.00 62360 ILLINOIS DEPARTMENT OF AGRICULTURE PEST CONTROL LICENSE APPLICATION 105.00 62360 APWA MEMBERSHIP 150.00 2650 PARKS AND FORESTRY ADMIN Total 305.00 2655 PARKS & FORESTRY MAINT. & OPER. 62199 NATIONAL AWARD SERVICES MEMORIAL BENCH PLAQUES 40.00 65090 CINTAS CORPORATION #769 FIRST AID 105.24 2655 PARKS & FORESTRY MAINT. & OPER. Total 145.24 2665 STREETS AND SANITATION ADMINIS 62360 APWA MEMBERSHIP 900.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 380.10 65625 PATTEN INDUSTRIES GENERATOR RENTAL FOR SERVICE CENTER 3,825.00 2665 STREETS AND SANITATION ADMINIS Total 5,105.10 2670 STREET AND ALLEY MAINTENANCE 62295 ILLINOIS DEPARTMENT OF AGRICULTURE PEST CONTROL LICENSE APPLICATION 20.00 2670 STREET AND ALLEY MAINTENANCE Total 20.00 2677 FACILITIES 62225 ANDERSON PEST CONTROL PEST CONTROL 464.20 62225 MARK VEND COMPANY ALDERMANIC LIBRARY VENDING SERVICE 182.62 62225 MARK VEND COMPANY VENDING SERVICE 74.76 62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 37,359.28 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING 320.00 64005 COMED UTILITIES 5,567.41 65050 SCHNEIDER ELECTRIC BUILDINGS AMERICA REPAIRS TO BAS SYSTEM FOR FIRE #3 1,568.60 65090 CINTAS CORPORATION #769 FIRST AID 114.02 2677 FACILITIES Total 45,650.89 336 of 456 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.27.2015 3020 REC GENERAL SUPPORT 65125 VERIZON WIRELESS COMMUNICATION CHARGES 418.11 3020 REC GENERAL SUPPORT Total 418.11 3025 PARK UTILITIES 64005 COMED UTILITIES 3,367.39 64015 NICOR UTILITIES 487.55 3025 PARK UTILITIES Total 3,854.94 3035 CHANDLER COMMUNITY CENTER 62245 HENRICHSEN FIRE & SAFETY FIRE EXTINGUISHER RECHARGING 74.70 65110 WILL ENTERPRISES MARCH MADNESS SHIRTS 1,331.73 3035 CHANDLER COMMUNITY CENTER Total 1,406.43 3040 FLEETWOOD JOURDAIN COM CT 62210 QUARTET COPIES PRINTING OF TICKETS FOR FJT 2015 SEASON 18.03 62495 ANDERSON PEST CONTROL MONTHLY SCHEDULED PEST CONTROL SERVICE @ FJCC 41.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICE AT FLEETWOOD & MASON PARK 41.00 62511 JENEVIEVE ARCENEAUX FACE PAINTER FOR CHILDREN'S DAY 2015 AT FLEETWOOD-JOURDAIN 200.00 65025 CATHOLIC CHARITIES OF CHICAGO SENIOR LUNCH PROGRAM AT FLEETWOOD-JOURDAIN 890.00 65110 COMCAST CABLE COMMUNICATION 120.36 3040 FLEETWOOD JOURDAIN COM CT Total 1,310.39 3045 FLEETWOOD/JOURDAIN THEATER 62210 QUARTET COPIES PRINTING OF POSTERS & FLIERS FOR FJT'S 2015 SEASON 115.90 62490 SJODIN, FRANK PURCHASE AND CONSTRUCT SET FOR FJT'S PRODUCTION 400.00 62490 SHANNON, ELDRIDGE FJT NOYES STORAGE SPACE CLEAN UP, ORGANIZE AND INVENTORY 66.00 62505 MUSE OF FIRE THEATRE COMPANY INSTRUCTOR AND LEAD PARTICIPANTS IN SHAKESPEARE WORKSHOP 250.00 62511 EXTREME REACH, INC.ACTOR IN 2015 THEATRE PRODUCTION 1,286.40 3045 FLEETWOOD/JOURDAIN THEATER Total 2,118.30 3050 RECREATION OUTREACH PROGRAM 62210 GENERATION COPY INC AFTER SCHOOL AND CHILDREN'S DAY PRINTING PROJECT 15.00 62210 GENERATION COPY INC PRINTING OF BASKETBALL FLIERS FOR 2015 SUMMER SEASON 317.00 62490 ANDERSON PEST CONTROL MONTHLY PEST CONTROL-LOVELACE 43.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICE AT FLEETWOOD & MASON PARK 33.33 62511 WRIGHT, TONY BALLOON SCULPTURES AND ENTERTAINMENT FOR CHILDREN'S DAY 2015 375.00 3050 RECREATION OUTREACH PROGRAM Total 783.33 3055 LEVY CENTER SENIOR SERVICES 61062 KEVIN SPARKMON SECURITY FOR PRIVATE RENTAL 150.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL-LEVY 44.94 62505 COMPUTER TRAINING & SUPPORT SERVICES ONE-ON-ONE COMPUTER TRAINING 50.00 62505 TIMOTHY PLACE INSTRUCTOR BALLROOM DANCE FOR SENIORS 510.00 62505 SHARON ROSMAN MONTHLY BOOK CLUB FACILITATOR 300.00 62511 COMCAST CABLE CABLE BOXES 136.60 65025 CATHOLIC CHARITIES OF CHICAGO CONGREGATE MEALS-LEVY -APRIL 3,003.75 65095 OFFICE DEPOT OFFICE SUPPLIES 95.94 65095 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 65110 MOBILE MINI, INC.MONTHLY STORAGE RENTAL - LEVY 111.58 65110 NATIONAL AWARD SERVICES ENGRAVED PLAQUE 40.00 65110 EBENEZER A.M.E. CHURCH DONATION TO SOUP KITCHEN 100.00 3055 LEVY CENTER SENIOR SERVICES Total 4,580.82 3080 BEACHES 64015 NICOR UTILITIES 209.41 65020 FITNESS WEAR, INC.TEE SHIRTS FOR LAKEFRONT STAFF 1,476.75 65040 LAPORT INC JANITORIAL SUPPLIES 408.70 65040 SUPERIOR INDUSTRIAL SUPPLY CLEANING SUPPLIES 94.80 65045 ANDERSON PEST CONTROL MONTHLY PEST CONTROL-BEACH OFFICE 43.00 3080 BEACHES Total 2,232.66 3095 CROWN ICE RINK 62245 FOX VALLEY FIRE & SAFETY REPAIR THE BACKFLOW 651.25 62245 MCCAULEY MECHANICAL SERVICE SHOP AREA HEATER UNIT REPAIR 768.53 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 79.00 62508 SHAWN PFEIFFER REFEREE FOR ADULT BROOMBALL 385.00 62508 KRISTOFER KNUTSON REFEREE FOR ADULT BROOMBALL 140.00 62508 LAPPING, RENEE SCOREKEEPER FOR ADULT BROOMBALL 60.00 65050 SPEC ATHLETIC, INC.CLEANING OF GYMNASIUM FLOOR 650.00 65070 FOX VALLEY FIRE & SAFETY QUARTERLY SPRINKLER INSPECTION 166.00 65110 SCHWARTZHOFF CLEANERS ICE SHOW BACKDROP CLEANING AND STORAGE 700.00 3095 CROWN ICE RINK Total 3,599.78 3100 SPORTS LEAGUES 65110 ANDERSON PEST CONTROL JAMES PARK FIELDHOUSE MONTHLY PEST CONTROL 50.00 3100 SPORTS LEAGUES Total 50.00 3105 AQUATIC CAMP 65110 FITNESS WEAR, INC.TEE SHIRTS FOR LAKEFRONT STAFF 852.50 3105 AQUATIC CAMP Total 852.50 3605 ECOLOGY CENTER 62490 KEVIN SPARKMON SECURITY FOR PRIVATE RENTAL 120.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL-FOG HOUSES 44.00 62495 ANDERSON PEST CONTROL PEST CONTROL 64.97 64015 NICOR UTILITIES 110.58 3605 ECOLOGY CENTER Total 339.55 437 of 456 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.27.2015 3720 CULTURAL ARTS PROGRAMS 62210 ON TRACK FULFILLMENT INC.ARRINGTON LAGOON DEDICATION INVITATIONS 130.00 62210 QUARTET COPIES STARLIGHT CONCERT POSTERS 242.00 62210 MAKE IT BETTER LLC ADVERTISING 750.00 62490 GOLDSMITH, BARBARA JUROR FOR 2015 LAKESHORE ARTS FESTIVAL 75.00 62490 MARGARET A. WEISS JUROR FOR 2015 LAKESHORE ARTS FESTIVAL 75.00 62511 ARLEN MUSIC CONSULTANTS, INC.STARLIGHT PERFORMER 1,500.00 62511 CIRQUES EXPERIENCE WHEELJAM ARTIST FOR STARLIGHT CONCERT SERIES 100.00 62511 MYSTICK KREWE OF LAFF ARTIST FOR STARLIGHT CONCERT SERIES 100.00 62511 MICHAEL HOGG ARTIST FOR STARLIGHT CONCERT SERIES 1,600.00 62590 YOVOVICH, NOEL JUROR FOR 2015 LAKESHORE ARTS FESTIVAL 75.00 65095 OFFICE DEPOT OFFICE SUPPLIES 4.96 3720 CULTURAL ARTS PROGRAMS Total 4,651.96 100 GENERAL FUND Total 251,878.06 175 GENERAL ASSISTANCE FUND 4605 GENERAL ASSISTANCE ADMIN 62295 THOMPSON, TIFFANY REIMBURSEMENT- GATI TRAINING 106.10 65095 OFFICE DEPOT OFFICE SUPPLIES 78.19 4605 GENERAL ASSISTANCE ADMIN Total 184.29 175 GENERAL ASSISTANCE FUND Total 184.29 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTEM 62509 IRON MOUNTAIN OSDP OFF-SITE DATA PROTECTION MONTHLY EXPENSES 388.77 62509 NETMOTION WIRELESS ANNUAL LICENSE RENEWAL EPD VPN 3,750.00 64505 AT & T UTILITIES-APRIL 477.57 5150 EMERGENCY TELEPHONE SYSTEM Total 4,616.34 205 EMERGENCY TELEPHONE (E911) FUND Total 4,616.34 210 SPECIAL SERVICE AREA (SSA) #4 FUND 5160 SPECIAL SERVICE AREA #4 62517 DOWNTOWN EVANSTON OPERATION AND MAINTENANCE FEES 80,750.00 5160 SPECIAL SERVICE AREA #4 Total 80,750.00 210 SPECIAL SERVICE AREA (SSA) #4 FUND Total 80,750.00 215 CDBG FUND 5203 HANDYMAN 63095 GOSS & ASSOCIATES, INC.*HANDYMAN PROGRAM 3,927.11 5203 HANDYMAN Total 3,927.11 5220 CDBG ADMINISTRATION 62490 ZOOMGRANTS ANNUAL LICENSE FEE 6,980.00 5220 CDBG ADMINISTRATION Total 6,980.00 215 CDBG FUND Total 10,907.11 225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 62185 ON TRACK FULFILLMENT INC.SSA MEETING CARDS TO BUSINESS DISTRICTS 174.00 62659 DOWNTOWN EVANSTON MARKETING AND ECONOMIC DEVELOPMENT 24,500.00 62662 COSTAR GROUP, INC.1 YEAR SUBSCRIPTION TO REAL ESTATE REPORTING TOOL 12,796.33 65522 LITTLE BEANS CAFE EVANSTON FACADE IMPROVEMENT PROJECT 28,089.24 5300 ECON. DEVELOPMENT FUND Total 65,559.57 225 ECONOMIC DEVELOPMENT FUND Total 65,559.57 240 HOME FUND 5430 HOME FUND 65535 CONNECTIONS FOR THE HOMELESS 2015 TBRA PROGRAM 20,033.37 5430 HOME FUND Total 20,033.37 240 HOME FUND Total 20,033.37 300 WASHINGTON NATIONAL TIF FUND 5470 WASHINGTON NAT'L TIF DS 62605 DOWNTOWN EVANSTON LANDSCAPING & MAINTENANCE SERVICES 24,667.50 5470 WASHINGTON NAT'L TIF DS 24,667.50 300 WASHINGTON NATIONAL TIF FUND Total 24,667.50 330 HOWARD-RIDGE TIF FUND 5860 HOWARD RIDGE TIF 56010 VON MEDVEY MANAGEMENT, LLC MONTHLY RENT FOR POLICE OUTPOST 1,000.00 5860 HOWARD RIDGE TIF Total 1,000.00 330 HOWARD-RIDGE TIF FUND Total 1,000.00 538 of 456 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.27.2015 415 CAPITAL IMPROVEMENTS FUND 4150 CAPITAL PROJECTS 416127 62145 SMITHGROUPJJR, INC.RFP 14-37, CHURCH STREET BOAT RAMP 4,197.84 415959 62145 CHRISTOPHER B. BURKE ENGINEERING, LTD.SHERIDAN RD/CHICAGO AVE PHASE I & II ENGINEERING SERVICES 43,520.95 415924 62145 INFRASTRUCTURE ENGINEERING, INC ENGINEERING SERVICES-CENTRAL ST PROJECT 25,447.37 65515 PLCS CORP. DBA GREMLEY & BIEDERMANN, INC PLAT OF DEDICATION 500.00 4150 CAPITAL PROJECTS Total 73,666.16 415 CAPITAL IMPROVEMENTS FUND Total 73,666.16 420 SPECIAL ASSESSMENT FUND 6378 SPECIAL ASSESSMENT 1465 56570 TERRI STRAUSS REFUND FOR DUPLICATE PAYMENT OF SPECIAL ASSESSMENT WARRANT 1465 23.83 56590 TERRI STRAUSS REFUND FOR DUPLICATE PAYMENT OF SPECIAL ASSESSMENT WARRANT 1465 340.00 6378 SPECIAL ASSESSMENT 1465 Total 363.83 6393 SPECIAL ASSESSMENT 1469 56570 KAPLAN, MATTHEW REFUND OVERPAYMENT OF INTEREST FOR SPECIAL ASSESSMENT 24.78 6393 SPECIAL ASSESSMENT 1469 Total 24.78 420 SPECIAL ASSESSMENT FUND Total 388.61 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 53510 COOK COUNTY COLLECTOR *PARKING TAXES 104.04 68205 VERIZON WIRELESS COMMUNICATION CHARGES 76.13 7005 PARKING SYSTEM MGT Total 180.17 7015 PARKING LOTS & METERS 62245 TOTAL PARKING SOLUTIONS, INC.1 YEAR MAINTENANCE 5/15-5/16 720.00 62245 TOTAL PARKING SOLUTIONS, INC.1 YEAR WEB OFFICE MONITORING 5/15-5/16 780.00 62245 TOTAL PARKING SOLUTIONS, INC.CALE PAY STATION BARS FOR LOT 3 1,080.00 64005 COMED UTILITIES 636.85 65070 DUNCAN PARKING TECHNOLOGIES, INC.MONTHLY FEE PER PARKING METER OF $7.25 FOR BACK OFFICE SUPPORT 24,961.75 65070 PASSPORT PARKING, INC MONTHLY MOBILE PAY FEE DECEMBER 2014 2,350.25 65070 PASSPORT PARKING, INC MONTHLY MOBILE PAY FEE APRIL 2015 3,679.55 65070 PASSPORT PARKING, INC MONTHLY MOBILE PAY FEE FEBRUARY 2015 3,154.55 65070 PASSPORT PARKING, INC MONTHLY MOBILE PAY FEE JANUARY 2015 2,994.95 65070 PAI ATM SERVICES CREDIT CARD READERS FOR PARKING DEPARTMENT 460.00 7015 PARKING LOTS & METERS Total 40,817.90 7025 CHURCH STREET GARAGE 53500 COOK COUNTY COLLECTOR *PARKING TAXES 1,663.87 53515 KLEIN, SHARON ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 123 25.00 53515 GOLDMAN, LORELEI ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1323 25.00 53515 GHAFOUR, AMAN ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 3134 25.00 53515 ATINNSON, GRAHAM ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1384 25.00 53515 PENDLETON, ROBERT ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1301 25.00 53515 LEHMANN, NICK ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 478, 1337 50.00 53515 LEE, STEPHEN ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1304 25.00 53515 WU, YUE ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 3089 25.00 53515 SUTTON, GREG ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 156 25.00 53515 WU, FAN ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 2521 25.00 53515 KWAK, SINGANG ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 3284 25.00 53515 KOHLER, OLIVIA ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 2820 25.00 53515 LAFFERTY, KRISTA ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 427 25.00 53515 MAAMARY, GISELLE ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 3180 25.00 53515 BATHER, BARBARA ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 3137 25.00 53515 TONERO, SUSANA ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 834 25.00 53515 SIVAYOGANATHAN, BHALAYOGASTHINI ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1010 25.00 53515 KHAN, AMER ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 1280 25.00 53515 AMTA ACCESS CARD DEPOSIT REFUND - CHURCH ST SELF PARK # 906 25.00 62509 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT 25,617.50 62509 HUB PARKING TECHNOLOGY USA, INC.MONTHLY SERVICE AGREEMENT - PARCS EQUIPMENT JUNE 2015 1,000.00 62509 HUB PARKING TECHNOLOGY USA, INC.MONTHLY SERVICE AGREEMENT - PARCS EQUIPMENT MAY 2015 1,000.00 68205 SIMPLEX TIME RECORDER FIRE ALARM PULL SWITCH REPLACEMENT 168.26 7025 CHURCH STREET GARAGE Total 29,949.63 7036 SHERMAN GARAGE 53500 COOK COUNTY COLLECTOR *PARKING TAXES 3,444.13 53515 KEEL, DOMINIQUE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 265 25.00 53515 LEITNER, LACEY ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3151 25.00 53515 KAZI, KABEERUDDIN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3074 25.00 53515 MERTZ, JANICE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2102 25.00 53515 HOWARD, ANGELA ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2763 25.00 53515 BRAUN, GREG ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1058 25.00 53515 GLOVER, DEIDRE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2067 25.00 53515 WOJTONIK, PATRICE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2771 25.00 53515 POTZUS, HERB ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1682 25.00 53515 KALEY, MATTHEW ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1149 25.00 53515 SCHMIDT, STEVE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 751 25.00 53515 SULLIVAN, MAUREEN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1193 25.00 53515 JOHNSON, CANDICE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2198 25.00 53515 BRANDUSH, GREGG ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2714 25.00 53515 MAYFIELD, CURTIS ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3165 25.00 639 of 456 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.27.2015 53515 ACCESS ALPHA ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #50.00 53515 LIN, WEN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3118 25.00 53515 HUNTER, RATHENIA ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 163 25.00 53515 QGUTIERREZ, JANELLE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2713 25.00 53515 OCHWAT, SUE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2701 25.00 53515 KUSHNIR, ELLINA ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 155 25.00 53515 TODOROW, PLAMEN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3178 25.00 53515 WU, SHIH ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 150 25.00 53515 MANSFIELD, ROBERT ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2781 25.00 53515 ROBERT RUBINBERG ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3179 25.00 62509 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT 59,164.12 62509 SIMPLEX GRINNELL SHERMAN GARAGE DRY SYSTEM REPAIR 539.00 62509 HUB PARKING TECHNOLOGY USA, INC.MONTHLY SERVICE AGREEMENT - PARCS EQUIPMENT JUNE 2015 2,550.00 62509 HUB PARKING TECHNOLOGY USA, INC.MONTHLY SERVICE AGREEMENT - PARCS EQUIPMENT MAY 2015 2,550.00 62660 INVEN TRUST PROPERTIES CORP.SHERMAN PLAZA MAINTENANCE 14,032.82 7036 SHERMAN GARAGE Total 82,930.07 7037 MAPLE GARAGE 53500 COOK COUNTY COLLECTOR *PARKING TAXES 1,640.51 53510 COOK COUNTY COLLECTOR *PARKING TAXES 459.00 53515 ROSENBERG, ERIC ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 1741 25.00 53515 ZHAO, KEVIN ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 3170 25.00 53515 MUHLBERGER, IXCHEL ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 3342 25.00 53515 DECKER-DRANE, JAY ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 3647 25.00 53515 GRANNER, CALEB ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 3744 25.00 53515 CHEN, XIANG ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 613 25.00 53515 NORTHSHORE UNIVERSTIY HEALTH SYSTEM ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # MULTIPLE 150.00 53515 THOMAS, TOM ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 3589 25.00 53515 DOMENICO, DIANN ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 2384 25.00 53515 KOLLER, KATHERINE ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 3731 25.00 53515 STYX, RICHARE ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 1713 25.00 53515 SEIFERT, MARY ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 3287 25.00 53515 IACOBUT, IRINA ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 3334 25.00 53515 PLESHA, JENNIFER ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 3762 25.00 53515 STINEHART, JAMES ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 1693 25.00 53515 LUCAS, AIDAN ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 3703 25.00 53515 MINDEN, COLIN ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 1988 25.00 53515 COLEMAN, REGINALD ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 1647 25.00 53515 ERICKSON, JARED ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 2790 25.00 53515 SMITH, PATRICK ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 2846 25.00 53515 CADWELL, ERICA ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 2846 25.00 53515 SILVERMAN, NATHAN ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 2970 25.00 53515 RAMAARISHNAN, RAM ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 1984 25.00 53515 TRAVIS, CLAUDIA ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 3700 25.00 62509 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT 51,887.64 62509 HUB PARKING TECHNOLOGY USA, INC.MONTHLY SERVICE AGREEMENT - PARCS EQUIPMENT JUNE 2015 2,000.00 62509 MONTHLY SERVICE AGREEMENT - PARCS EQUIPMENT MAY 2015 2,000.00 7037 MAPLE GARAGE Total 58,712.15 505 PARKING SYSTEM FUND Total 212,589.92 510 WATER FUND 510 WATER FUND GENERAL 10220 CITY OF EVANSTON - PETTY CASH PETTY CASH REIMBURSEMENT 220.04 22700 FURMAN, PATTI OVERPAYMENT OF WATER ACCOUNT # 5582160-02 124.28 22700 DEUTCH BANK OVERPAYMENT OF WATER ACCOUNT # 4482810-02 2,137.86 22700 RICHARD, MARTIN OVERPAYMENT OF WATER ACCOUNT # 1120510-00 63.38 22700 SMITH, JANET OVERPAYMENT OF WATER ACCOUNT # 1152950-00 75.62 22700 HUTCHISON, CRISTINA OVERPAYMENT OF WATER ACCOUNT # 1181060-00 43.38 22700 OAK BROOK METRO LLC OVERPAYMENT OF WATER ACCOUNT # 1183311-02 27.48 22700 METRO RESOURCES INV & MGMT INC OVERPAYMENT OF WATER ACCOUNT # 1183313-03 27.48 22700 GLISSE DEVLPMT OVERPAYMENT OF WATER ACCOUNT # 2261830-05 420.88 22700 JOE & KRIS O'HOLLEARN OVERPAYMENT OF WATER ACCOUNT # 2270760-01 116.82 22700 BERHSIRE HATHAWAY HOME SER OVERPAYMENT OF WATER ACCOUNT # 4444320-02 119.04 22700 KELLY, MARTIN OVERPAYMENT OF WATER ACCOUNT # 4460021-00 130.70 22700 DUMUS RES LLC OVERPAYMENT OF WATER ACCOUNT # 4484680-02 63.38 22700 LETICIA GONZALEZ SANCHEZ OVERPAYMENT OF WATER ACCOUNT # 5573350-02 109.88 22700 SCHMIDT, FRAN OVERPAYMENT OF WATER ACCOUNT # 6670130-00 63.38 22700 DAVID, NICHOLAS OVERPAYMENT OF WATER ACCOUNT # 6671220-07 140.92 22700 OLSZEWSKI, BONNIE OVERPAYMENT OF WATER ACCOUNT # 6695680-04 11.00 22700 Edward Finkel CITATION REFUND 10.00 22700 SKYLINE AT EVANSTON, LLC OVERPAYMENT OF WATER ACCOUNT 9,970.41 510 WATER FUND GENERAL Total 13,875.93 7100 WATER GENERAL SUPPORT 56145 MCDONAGH CONTRACTORS, INC.FIRE HYDRANT DEPOSIT REFUND 300.00 62295 LORMAN EDUCATION SERVICES REGISTRATION FOR DESIGN TIPS FOR RAIN GARDENS 159.20 62295 STANDARD EQUIPMENT COMPANY VACTOR TRAINING 995.00 62295 DEFER, CHRISTOPHER REIMBURSEMENT- IEPA LICENSING 295.00 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY CONFINED SPACE ENTRY TRAINING 420.00 62360 APWA MEMBERSHIP 450.00 64505 BYTRONICS, INC., BASIN TECH CENTRE DIG TRACK TICKETS SUPPORT 142.20 7100 WATER GENERAL SUPPORT Total 2,761.40 7105 PUMPING 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02 7105 PUMPING Total 76.02 740 of 456 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.27.2015 7110 FILTRATION 62420 METROPOLITAN WATER RECLAIMATION DISTRICT ANNUAL USER FEE FOR SLUDGE REMOVAL 10,743.42 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02 65015 JCI JONES CHEMICALS, INC.LIQUID CHLORINE (BID 14-62)2,544.00 65015 KEY CHEMICAL, INC.HYDROFLUOROSILICIC ACID (BID 14-62)10,428.06 7110 FILTRATION Total 23,791.50 7115 DISTRIBUTION 62210 ON TRACK FULFILLMENT INC.PRINT & MAIL OF BACKFLOW PREVENTER POSTCARDS 125.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02 65055 WILLIAM W SUTHER RPZ REPLACEMENT REFUND 134.93 7115 DISTRIBUTION Total 335.95 7130 WATER CAPITAL OUTLAY 65702 MEMECO SALES AND SERVICE CORPORATION CHLORINE ANALYZERS FOR NORTH & SOUTH TANKS 7,537.50 65702 MEMECO SALES AND SERVICE CORPORATION SHIPPING CHARGE FOR PO 335 139.50 7130 WATER CAPITAL OUTLAY Total 7,677.00 7131 CAPITAL IMPROVEMENTS 415185 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.SHERIDAN RD/CHICAGO AVE PHASE I & II ENGINEERING SERVICES 55,173.95 7131 CAPITAL IMPROVEMENTS Total 55,173.95 510 WATER FUND Total 103,691.75 513 WATER DEPR IMPRV & EXTENSION FUND 7330 WATER FUND DEP, IMP, EXT 733092 62145 TANK INDUSTRY CONSULTANTS ENGINEERING SERVICES-STANDPIPE PAINTING (RFP 13-61)4,130.64 65515 TELOG INSTRUMENTS, INC REMOTE DATA LOGGERS & WEBSITE HOSTING 2,895.22 7330 WATER FUND DEP, IMP, EXT Total 7,025.86 513 WATER DEPR IMPRV & EXTENSION FUND Total 7,025.86 515 SEWER FUND 7400 SEWER MAINTENANCE 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 7400 SEWER MAINTENANCE Total 38.01 515 SEWER FUND Total 38.01 520 SOLID WASTE FUND 7685 REFUSE COLLECT & DISPOSAL 62405 SOLID WASTE AGENCY NORTHERN COOK SWANCC SOLID WASTE FEES FOR FY2015 73,234.11 62415 LAKESHORE WASTE SERVICES, LLC FY2015 CONDOMINIUM REFUSE COLLECTION 34,000.00 65625 VERIZON WIRELESS COMMUNICATION CHARGES 71.12 7685 REFUSE COLLECT & DISPOSAL Total 107,305.23 7690 RESIDENTIAL RECYCLING 62415 GROOT RECYCLING & WASTE SERVICES FY2015 RESIDENTIAL YARD WASTE 153,260.00 7690 RESIDENTIAL RECYCLING Total 153,260.00 7695 YARD WASTE COLLECTION 62415 GROOT RECYCLING & WASTE SERVICES FY2015 RESIDENTIAL REFUSE COLLECTION 140,905.00 7695 YARD WASTE COLLECTION Total 140,905.00 520 SOLID WASTE FUND Total 401,470.23 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING 50.00 62360 MUNICIPAL FLEET MGRS ASSC C/O JACK GRAY 2015 ANNUAL DUES 30.00 62360 APWA MEMBERSHIP 300.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 7705 GENERAL SUPPORT Total 418.01 7710 MAJOR MAINTENANCE 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING 50.00 62295 CHICAGO PARTS & SOUND, LLC ELECTRICAL TRAINING 640.00 62295 CHICAGO PARTS & SOUND, LLC FORD TECH TRAINING 640.00 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 290.91 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 193.55 62360 APWA MEMBERSHIP 150.00 65035 BELL FUELS INC.GENERATOR FUEL @ FIRE STATION 5 525.51 65035 PALATINE OIL COMPANY, INC 7000 GALLONS #2 DIESEL 15,134.13 65035 PALATINE OIL COMPANY, INC 8000 GAL UNLEADED 18,375.46 65060 AETNA TRUCK PARTS, INC.3 FUEL WATER SEPARATOR 296.30 65060 ATLAS BOBCAT, INC.#640 MIRROR 54.75 65060 CUMBERLAND SERVICENTER #716 SEAL 73.09 65060 CUMBERLAND SERVICENTER 4-SEALS 24.24 65060 CUMBERLAND SERVICENTER PACKER PARTS 155.14 65060 GROVER WELDING COMPANY #586 TRAILER REPAIR 823.06 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO #305 BATTERY 121.72 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 4 BATTERIES 349.28 65060 LEACH ENTERPRISES, INC.#314 AIR HORN VALVE 111.66 65060 LEACH ENTERPRISES, INC.55 GAL BARREL WASHER SOLVENT 109.00 65060 LEACH ENTERPRISES, INC.BRAKE CHAMBERS 463.46 65060 MONROE TRUCK EQUIPMENT PUMP BRASS 819.76 841 of 456 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.27.2015 65060 MUNICIPAL FLEET MGRS ASSC C/O JACK GRAY REGISTRATION FEE 23RD FORD PRESENTATION 100.00 65060 NORTH SHORE TOWING #51 TIRE CHANGE 75.00 65060 STANDARD EQUIPMENT COMPANY BACK-UP MONITOR 315.56 65060 VERMEER MIDWEST #563 TIRE ROD ENDS 83.36 65060 WHOLESALE DIRECT INC EMERGENCY LIGHTING 273.06 65060 WEST SIDE EXCHANGE #659 RIDE CONTROL REPAIRS 5,496.28 65060 WEST SIDE EXCHANGE EXHAUST MANIFOLD 833.81 65060 WEST SIDE EXCHANGE RETURNED PARTS -9.69 65060 P & G KEENE ELECTRICAL REBUILT ALTERNATOR 162.00 65060 GLOBAL EMERGENCY PRODUCTS, INC.#323 DOOR BEZEL 28.27 65060 GLOBAL EMERGENCY PRODUCTS, INC.#323 PNEUMATIC PUMP REPAIRS 2,424.10 65060 GLOBAL EMERGENCY PRODUCTS, INC.DIAPHRAGM AIR HORN 100.41 65060 GLOBAL EMERGENCY PRODUCTS, INC.HANDLE FOR F.D.34.70 65060 GLOBAL EMERGENCY PRODUCTS, INC.SWITCH PROX W/RELAY 148.15 65060 FOSTER COACH SALES, INC.8 AIR FILTERS 1,048.68 65060 KOENIG BODY AND EQUIPMENT #170 TENSIONER 195.06 65060 CARQUEST EVANSTON #208 AIR FILTER 10.50 65060 CARQUEST EVANSTON HYDRAULIC FITTERS 77.57 65060 CARQUEST EVANSTON OCTANE BOOST & LEAD SUB 72.72 65060 GOLF MILL FORD #101 PART FOR SHIELD & SIREN 48.00 65060 GOLF MILL FORD #115 RADIATOR CAP 46.94 65060 GOLF MILL FORD #170 CRANK SHAFT SEAL 23.76 65060 GOLF MILL FORD #170 STARTER 449.84 65060 GOLF MILL FORD #170 TRANS FILTERS 95.85 65060 GOLF MILL FORD #170 TUBE ASY 50.27 65060 GOLF MILL FORD #202 TAIL LIGHT AST 94.60 65060 GOLF MILL FORD #253 BRAKE JOB 832.99 65060 GOLF MILL FORD #253 RETAINER 35.96 65060 GOLF MILL FORD #41 AXLE SHAFT 283.85 65060 GOLF MILL FORD #931 ENGINE REPAIR 456.97 65060 GOLF MILL FORD FUEL OIL CAP 41.66 65060 GOLF MILL FORD RETURNED PARTS -582.17 65060 R.N.O.W., INC.#720 HYDRTUBE 209.82 65060 CHICAGO PARTS & SOUND, LLC 24 FILTERS 358.69 65060 CHICAGO PARTS & SOUND, LLC 70 WIPER BLADES 244.30 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #314 AIR RIDE PARTS 379.46 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #623 CARRIER BEARING 58.01 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC CLAMP 44.64 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC INTERNATIONAL TRUCK SOFTWARE 780.00 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC PARTS/ SERVICE DVD 423.45 65065 WENTWORTH TIRE SERVICE 13 NEW TIRES 2,605.60 65065 WENTWORTH TIRE SERVICE 4 TIRE MOUNTS 318.95 65065 WENTWORTH TIRE SERVICE TIRE REPAIRS 127.00 65070 OFFICE DEPOT OFFICE SUPPLIES 50.58 65085 KOCOL, WOJCIECH TOOL ALLOWANCE 800.00 65085 ROMEO U. LIM, JR.TOOL ALLOWANCE 800.00 65085 AMERICAN WELDING & GAS SLICE TORCH DEMO KIT 778.00 65085 AMERICAN WELDING & GAS TORCH FUEL CHECK VALVE 39.80 65085 AMERICAN WELDING & GAS WELDING SCREENS 243.00 65085 APC STORES, INC., DBA BUMPER TO BUMPER 11 FILTERS 155.41 65085 APC STORES, INC., DBA BUMPER TO BUMPER 261 T FUEL FILTER 7.24 65085 APC STORES, INC., DBA BUMPER TO BUMPER 4 FILTERS 207.28 65085 APC STORES, INC., DBA BUMPER TO BUMPER GOLD ANTIFREEZE 71.94 65085 APC STORES, INC., DBA BUMPER TO BUMPER PORTAL HOOK 137.19 65085 APC STORES, INC., DBA BUMPER TO BUMPER RUBBER GROMMET 27.30 65085 APC STORES, INC., DBA BUMPER TO BUMPER SHOP TOOLS 179.94 65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 164.41 7710 MAJOR MAINTENANCE Total 61,961.09 600 FLEET SERVICES FUND Total 62,379.10 605 INSURANCE FUND 7801 EMPLOYEE BENEFITS 66054 SENIORS CHOICE MONTHLY INVOICE-SENIORS CHOICE 2,255.43 7801 EMPLOYEE BENEFITS Total 2,255.43 605 INSURANCE FUND Total 2,255.43 Grand Total 1,323,101.31 942 of 456 CITY OF EVANSTON BILLS LIST PERIOD EDNING 05.27.2015 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT GENERAL 100.21705 VARIOUS RECTRAC REFUNDS 410.00 410.00 HOME 5430.65535 BRINSHORE DEVELOPMENT EMERSON SQUARE 20,241.25 20,241.25 INSURANCE VARIOUS VARIOUS WORKERS COMP 3,710.00 3,710.00 SEWER 7477.68305 IEPA LOAN DISBURSEMENT SEWER FUND 40,028.47 7622.68305 IEPA LOAN DISBURSEMENT SEWER FUND 165,695.83 7623.68305 IEPA LOAN DISBURSEMENT SEWER FUND 291,948.30 7605.68305 IEPA LOAN DISBURSEMENT SEWER FUND 307,636.02 7618.68305 IEPA LOAN DISBURSEMENT SEWER FUND 219,012.81 1,024,321.43 1,048,682.68 Grand Total 2,371,783.99 PREPARED BY DATE APPROVED BY DATE 1043 of 456 For City Council meeting of May 26, 2015 Item A3.1 Business of the City by Motion: Contract for Summer Food Program For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Joe McRae, Director, Parks, Recreation and Community Services Bob Dorneker, Assistant Director, Parks and Recreation Subject: Approval of the Agreement for the 2015 Summer Food Service Program (Bid 15-28) Date: May 14, 2015 Recommended Action: Staff recommends City Council authorize the City Manager to execute the agreement for the 2015 Summer Food Service Program to Open Kitchens Inc. (1161 West 21st Street, Chicago, IL) in the not-to-exceed amount of $3.25 per lunch. Funding Source: This is a reimbursement program in which the total amount of reimbursement the City will receive is solely dependent upon the number of meals served and varies depending on the levels of participation. The City’s estimated reimbursement is calculated using the highest daily participation level stated in our application. Funding for this program is budgeted in business unit 3050, Recreation Outreach Program, where program expenditures are charged back and revenue credited. Summary: The City participates in a Summer Food Service Program, which is an entitlement program sponsored by USDA and administered by Illinois State Board of Education to provide free breakfast and lunches to all youth ages 1-18. The lunch program will be held Mondays through Fridays, June 10 – August 14, 2015, at the following sites: Robert Crown Center, Fleetwood-Jourdain Center, James Park, Dewey School, McGaw YMCA and Mason Park. Breakfast meals are only served at Fleetwood-Jourdain Center, James Park and Dewey School. The McGaw YMCA and Dewey School sites are new this summer and still pending final approval from the Illinois State Board of Education at this time. The estimated participation level stated in our application is 140 breakfast and 790 lunches per day. Current rate of reimbursement set by the Federal Government is $2.0775 per breakfast and $3.5875 per lunch served. Memorandum 44 of 456 Breakfast meals are not part of the proposed contract to Open Kitchens. These meals will be assembled at the Fleetwood-Jourdain Center by certified Parks, Recreation and Community Services staff and then distributed to the three sites. Food supplies for breakfast meals will be purchased from a local supplier such as Gordon Food Service. BID 15-28 Bids were solicited and was sent to 14 potential respondents and advertised on Demand Star. One vendor, Eat Enterprises, Inc. submitted a bid, which required a review and approval by the Contract Administrator and the Illinois State Board of Education. The bid was rejected for failing to submit a bid bond and the per meal cost ($2.15 for breakfast and $3.65 for lunch) exceeded the reimbursement rate. As a result, we were directed to follow the Code of Federal Regulations, Title 7, Volume 15; 7CFR3016.36(d)(4)(i)(B) & (D), covering the noncompetitive proposals. Per the regulations, city staff obtained three quotes from the following three companies: • Open Kitchens, Inc., 1161 W 21st Street Chicago, IL 60608 Unit price of $3.25 / lunch • Quality Catering For Kids, Inc., 4005 Porett Drive, Gurnee, Illinois 60031 Unit price of $3.50 / lunch • Director of Nutrition Services, Evanston Township High School District 202 1600 Dodge Ave. Evanston, IL 60201 Unit price of $3.75 / lunch Open Kitchens, Inc. supplied the lowest unit price meal and is within the budgeted reimbursement amount pre-determined by the Federal Government and our estimate of providing 790 lunches daily for the program. This pricing has been reviewed by Amy Bianco, the Contract Administrator, and was given approval to award the contract. Open Kitchens, Inc. supplied the lunches for the program last year without any problems. Projected Summer Food Service Lunch Program 2015 Projected expenditures for the program sites: $128,474 Projected reimbursement: $114,656 This contract also allows for a renewal annually for four additional one year periods and limits price increases to the measurable index of the Consumer Price Index for All Urban Consumers. ------------------------------------------------------------------------------------- Attachments: Approval letter from the State to award the contract Lunch Menu Page 2 of 2 45 of 456 46 of 456 47 of 456 48 of 456 49 of 456 50 of 456 For City Council meeting of May 26, 2015 Item A3.2 Business of the City by Motion: Purchase of Virtual Desktops For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Jose Calderon, Information Technology Division Manager Subject: Purchase of Hardware and Software licenses from Dell, Inc. Date: May 21, 2015 Recommended Action: Staff recommends City Council authorize the single source purchase of Dell servers, Dell storage hardware, Dell Wyse desktop terminals, and licensing from Dell, Inc., One Dell Way, Round Rock, TX, in the amount of $299,503.13 to expand the city’s virtual desktop environment and replace 300 additional desktops throughout all departments. Funding Source: Funding is provided by FY2014 GO Bond proceeds from Account 415.19.4150.65515. Summary: In November 2013 the City Council approved the purchase of hardware and installation services to implement a virtual desktop environment. This purchase replaced 100 physical desktops that were over 6 years old. The deployment of a virtual desktop environment allowed the City of Evanston to launch a bring your own device initiative (BYOD). All virtual desktop users now have a secure way to access the system from their home computers, tablets, and smartphones. Due to budget constraints from 2008 – 2013, desktop technology was not replaced at what would normally have been deemed the end of useful life. Today, the City has 550 physical desktops, 65% of which are more than 8 years old. These computers are unable to be upgraded to modern Microsoft operating systems, and struggle to run applications that the City utilizes on a daily basis. New desktops computers that were purchased from 2008 - 2013 were only purchased for new employees, in situations where there was a severe impact to productivity, or if the PC had failed and was unable to be repaired. Memorandum Page 1 of 3 51 of 456 Under the proposed solution, three physical servers would have the capacity to run up to 300 virtual desktops. IT plans to identify and replace 300 desktops throughout City Departments after meeting with Chiefs and Directors to discuss specific needs for this second round deployment. The proposed purchase includes 3 servers, VMware and Unidesk licensing and support, one 14 TB storage array, and 255 Wyse terminals. There will be no implementation costs as the IT Division will install and configure this hardware. The 2015 per desktop cost has been reduced by over 30% compared to the initial purchase of 100 in 2013. The purchase includes the following components and their costs: Item Cost Storage – One 14 TB EqualLogic PS6210XV storage array $25,012.40 Servers – Three PowerEdge R730 Servers $42,650.73 Wyse Terminals - 255 $81,600 VMware View Licensing and support- 300/3-years $111,000 Unidesk Management Licensing and support – 300/3-year $39,240 Total Cost $299,503.13 This purchase will be a single source with Dell, Inc. to maintain continuity and compatibility with current network and technology infrastructure as well as to leverage the City’s existing relationship with Dell’s service and support. Dell is a recognized global leader in hardware and support. Discounted pricing is secured through the Midwestern Higher Education Compact (MHEC), which extends discounted pricing to state and local government. VMware is the market leader in virtualization software. Desktop virtualization uses a software application (VMware) to divide a pool of physical servers into multiple isolated virtual desktop environments. Wyse Terminals, or thin clients, are placed at users workspaces and then connect to the virtualized desktop environment. Desktop virtualization provides access to all aspects of today’s desktop environment (monitor, keyboard, mouse, Microsoft OS and applications), while centralizing desktop management, performance, and support to a single server-pool location. Alternatives: Continue to purchase physical desktops, on either an as-needed basis or large group deployment. Deploying 300 physical desktops is time consuming due the inability to configure more than 1 device at a time, and it is also difficult for staff to continue to maintain hundreds of physical desktops. The IT division currently has 10 full time staff, and in 2008-09 had just over 20 full-time staff. Maintaining the same level of individual desktop computers is not as efficient for the IT division or for the individual users. Page 2 of 3 52 of 456 Converting to virtual desktops will provide better service to our staff and provide more up to date hardware/software to increase their productivity. ------------------------------------------------------------------------------------- Page 3 of 3 53 of 456 For City Council meeting of May 26, 2015 Item A3.3 Business of the City by Motion: Parking Meter Pay Station Expenses For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Martin Lyons, Chief Financial Officer Rickey A. Voss, Revenue/ Manager Subject: 2015 Total Parking Solutions Expenses for Annual Pay Station Maintenance Fees Date: May 15, 2015, 2015 Recommended Action: Staff recommends the City Council authorize expenditure to Total Parking Solutions, Inc., 2721 Curtiss Street, Downers Grove, IL 60201 to cover the fees associated with 21 parking meter terminals (pay stations) in the amount of $31,500. Funding Source: 2015 Budget: 505.19.7015.62245 $60,762 Total Parking Solutions: $31,500 Total: $31,500 Summary The new parking meter terminals (pay stations) have an annual fee of $1,500. Back office support, Web Office CMS monitoring, is $780 per unit, currently 21 units in association with the Duncan Solutions parking meter project. In addition there are fees of $720 per unit for maintenance which includes parts, labor and quarterly preventive maintenance and cleaning. This annual fee is paid to the vendor in May of each year. Legislative History The current 5-year agreement with Duncan Solutions, Inc. was approved by City Council on July 15, 2013. Link to Duncan agreement can be found here on page 107. http://www.cityofevanston.org/assets/CCAP%207.15.13%20ce.pdf Memorandum 54 of 456 Program For City Council meeting of May 26, 2015 Item A3.4 Business of the City by Motion: Material Testing & Inspection Services Contract For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Sat Nagar, P.E., Assistant Director of Public Works Subject: 2015 Contract Renewal for Material Testing and Inspection Services Date: May 13, 2015 Recommended Action: Staff recommends City Council authorize the City Manager to execute a renewal agreement for Material Testing and Inspection Services with GSG Material Testing Inc., 2945 West Harrison Street, Chicago, Illinois 60612 to provide material testing services for various City projects. This is the second year of a three year contract, with a recommendation for funding of 2015 construction projects only. Funding Source: The contractor will be paid for their services from the various project funds shown on Attachment A for street resurfacing, alley paving, signal projects, curb & sidewalk projects, CCDD material disposal and testing and City park projects. Attachment A includes the 2015 funding breakdown with account numbers. The total contract amount for 2015 projects is $136,000. Summary: On March 27, 2014 the City issued a Request for Proposal to provide material testing services for various City projects designed and administered by City Departments. The purpose of the RFP was to select a qualified firm to provide material testing and inspection services for the City on an on-call basis. The goal is to achieve the highest standard of quality control of materials used on various City projects. The various programs that require testing services include but are not limited to: street resurfacing, alley paving, sidewalk program, signal projects, ADA ramp & block curb program, water main installation projects, park renovations, facility renovations and construction and streetscape projects. The Material Testing/Inspection Services Contract includes but is not limited to: field quality control services, Portland cement concrete testing, hot mix asphalt testing, earthwork and foundation system testing and Memorandum 55 of 456 inspection, masonry testing, structural steel field inspection, environmental testing / monitoring, soil testing and laboratory testing as required. All Material Testing/ Inspection Services will be performed according to current IDOT Standard Specifications and ASTM requirements. In May of 2014, the City Council approved a three year contract with GSG Material Testing Inc. to provide these services. The 2014 approval included anticipated testing service expenses for FY 2014 only. At this time, staff is seeking approval of estimated FY 2015 testing expense in the total amount of $136,000. A breakdown of the anticipated expenses by project is attached. Attachments: Attachment A – 2014 Cost for Material Testing Services 56 of 456 ATTACHMENT A - 2015 COST FOR MATERIAL TESTING SERVICES TYPE OF TESTING PROJECT ACCOUNT NO.PROJECT NO.ESTIMATED COST 50/50 Sidewalk Program 415.26.4150.65515 415864 $6,000 Alley Paving Project 415.26.4150.65515 415860 $10,000 Bike Lane through Mason Park 415.26.4150.65515 415182 $3,000 Block, Curb, Sidewalk & ADA Ramps 215.21.5170.63030 5170 $2,000 Central Street Sidewalk 415.26.4150.65515 415183 $8,000 Central Street Streetscape 415.26.4150.65515 415455 $4,000 ETHS/Church Street Bike Path 415.26.4150.65515 416141 $3,000 Howard Street - Access Drive (Target Access) 310.99.5500.65515 415430 $5,000 MFT Street Resurfacing Project 415.26.4150.65515 415855 $7,000 Resurfacing of City Owned Surface Lots 505.19.7005.65515 415447 $4,000 SNAP Lighting 215.21.5170.62795 5170 $2,000 Street Resurfacing - CIP 3 415.26.4150.65515 415855 $5,000 Water Main and Street Resurfacing - CIP 1 415.26.4150.65515 415855 $11,000 Water Main and Street Resurfacing - CIP 2 415.26.4150.65515 415855 $8,000 Howard Street - Access Drive (Target Access) 310.99.5500.65515 415430 $2,000 MFT Street Resurfacing Project 415.26.4150.65515 415855 $6,000 Street Resurfacing - CIP 3 415.26.4150.65515 415855 $4,000 Water Main and Street Resurfacing - CIP 1 415.26.4150.65515 415855 $6,000 Water Main and Street Resurfacing - CIP 2 415.26.4150.65515 415855 $4,000 Water Main and Street Resurfacing - CIP 1 415.26.4150.65515 415855 $4,000 Water Main and Street Resurfacing - CIP 2 415.26.4150.65515 415855 $2,000 Baker Park Renovations 415.26.4150.65515 415407 $6,000 Church Street Boat Ramp Renovations 415.26.4150.65515 416127 $6,000 Currey Park Renovations 415.26.4150.65515 415416 $5,000 Total Cost 2670.62415 n/a $3,000 CONCRETE TESTING STREETS - CCDD FACILITIES - PARKS TESTING ASPHALT TESTING DENSITY/ COMPACTION TESTING Debris Hauling (CCDD/Special Waste) UTILITIES Various projects testing 510.71.7100 62180 $10,000 $136,000 57 of 456 For City Council meeting of May 26, 2015 Item A3.5 Business of the City by Motion: Currey Park Renovations For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Sat Nagar, P.E., Assistant Director of Public Works Stefanie Levine, PLA, Senior Project Manager Public Works Subject: Contract Award Recommendation to G.A. Johnson & Son, for the Currey Park Renovation Project, Bid #15-33 Date: May 26, 2015 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for the Currey Park Renovation Project with G.A. Johnson & Son, located at 828 Foster Street, Evanston, Illinois 60201, in the amount of $278,255.36. Funding Source: FY 2015 CIP (Chiaravalle Escrow;: Currey Park, Acct #415416): $200,000.00 FY 2015 CIP (Parks Contingency, Acct #416456): $ 78,255.36 Total Funding: $278,255.36 Summary: The City has prepared construction documents to restore Currey Park following completion of Chiaravalle Montessori School’s Reconstruction Project. The project is funded primarily by Chiaravalle School (through a separate escrow account funded at the time of the sale of the school property) with supplemental funding requested through the CIP’s Parks Contingency Account (current balance $400,000). Improvements incorporated in the construction documents produced by staff include: 1. Reconstruction of the basketball courts (two half courts) 2.Replacement of the baseball backstop 3.Installation of concrete pathways 4.Installation of a drop off lane on Hinman Avenue 5.Installation of new sod and landscaping On April 9, 2015 the City issued bid documents for the project and on May 5, 2015 the City received and publicly read six (6) bids. Bid results were as follows: Memorandum 58 of 456 Contractor Base Bid Fuerte Systems Landscaping, Inc., PO Box 328, Plainfield, Illinois 60544 *$241,515.47 G.A. Johnson & Son, 828 Foster Street, Evanston, Illinois 60201 *$278,255.36 Clauss Brothers Inc., 360 West Schaumburg Road, Streamwood, Illinois 60107 *$292,855.10 Lorusso Cement Contractors, Inc., 1090 N. Carolina Drive, West Chicago, Illinois 60185 *$293,427.26 A. Lamp Concrete Contractors, Inc., 1900 Wright Blvd., Schaumburg, Illinois 60193 $388,872.00 ATP Enterprise Group, Inc., 400 Central Avenue, Suite 250, Northfield, Illinois 60093 $459,167.51 *Corrected total The apparent low bidder (Fuerte Systems Landscaping, Inc.) requested a 100% waiver of the City’s M/W/EBE goal. As a result, staff recommends that the base bid be awarded to G.A. Johnson & Son for a total amount of $278,255.36 as the lowest responsive and responsible bidder who meets the City’s M/W/EBE goal. City staff has worked with G.A. Johnson & Son on numerous prior construction contracts with positive results. G.A. Johnson & Son’s has been found compliant with the City’s M/W/EBE goal and LEP requirement, please see the attached memorandum for more detail. A breakdown of funding for this project is as follows: Account Summary Project Funding (detailed above) $278,255.36 Encumbrances / expenditures to date -$0.00 Recommended bid award -$278,255.36 Balance Remaining $0.00 Construction of this project is scheduled to begin in August 2015. The current substantial completion deadline is October 2, 2015. Attachments: Bid Tabulation M/W/EBE / LEP Memo 59 of 456 City of Evanston Bid Tabulation Bid #15-33 - Currey Park Renovations Bid Opening Held 05/05/2015 ITEM DESCRIPTION UNIT BID QUANTITY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 1 GENERAL CONDITIONS L SUM 1 15,000.00$ 15,000.00$ 5,000.00$ 5,000.00$ 44,498.00$ 44,498.00$ 8,500.00$ 8,500.00$ 12,000.00$ 12,000.00$ 120,000.00$ 120,000.00$ 60,000.00$ 60,000.00$ 2 CONSTRUCTION LAYOUT L SUM 1 3,000.00$ 3,000.00$ 5,000.00$ 5,000.00$ 6,500.00$ 6,500.00$ 9,076.00$ 9,076.00$ 6,825.00$ 6,825.00$ 25,000.00$ 25,000.00$ 3,000.00$ 3,000.00$ 3 PROJECT CONSTRUCTION SIGN EACH 1 1,000.00$ 1,000.00$ 3,200.00$ 3,200.00$ 550.00$ 550.00$ 1,405.00$ 1,405.00$ 600.00$ 600.00$ 5,000.00$ 5,000.00$ 800.00$ 800.00$ 4 CONSTRUCTION FENCE FOOT 378 10.00$ 3,780.00$ 8.00$ 3,024.00$ 3.00$ 1,134.00$ 12.50$ 4,725.00$ 12.00$ 4,536.00$ 5.00$ 1,890.00$ 3.00$ 1,134.00$ 5 TEMPORARY FENCE FOOT 1107 3.50$ 3,874.50$ 8.00$ 8,856.00$ 3.00$ 3,321.00$ 5.50$ 6,088.50$ 5.40$ 5,977.80$ 5.00$ 5,535.00$ 1.50$ 1,660.50$ 6 TREE PROTECTION EACH 7 75.00$ 525.00$ 100.00$ 700.00$ 150.00$ 1,050.00$ 190.00$ 1,330.00$ 210.00$ 1,470.00$ 150.00$ 1,050.00$ 90.00$ 630.00$ 7 INLET FILTERS EACH 10 250.00$ 2,500.00$ 250.00$ 2,500.00$ 100.00$ 1,000.00$ 215.00$ 2,150.00$ 240.00$ 2,400.00$ 150.00$ 1,500.00$ 80.00$ 800.00$ 8 EARTH EXCAVATION CU YD 316 25.00$ 7,900.00$ 38.00$ 12,008.00$ 80.00$ 25,280.00$ 42.50$ 13,430.00$ 41.77$ 13,199.32$ 50.00$ 15,800.00$ 100.00$ 31,600.00$ 9 NON-SPECIAL / SPECIAL WASTE DISPOSAL CU YD 237 30.00$ 7,110.00$ 45.00$ 10,665.00$ 65.00$ 15,405.00$ 88.50$ 20,974.50$ 65.82$ 15,599.34$ 2.00$ 474.00$ 150.00$ 35,550.00$ 10 SOIL DISPOSAL ANALYSIS L SUM 1 5,000.00$ 5,000.00$ 850.00$ 850.00$ 2,300.00$ 2,300.00$ 9,300.00$ 9,300.00$ 3,600.00$ 3,600.00$ 500.00$ 500.00$ 3,000.00$ 3,000.00$ 11 TREE REMOVAL (6 TO 15 UNITS DIAMETER)UNIT 33 20.00$ 660.00$ 85.00$ 2,805.00$ 100.00$ 3,300.00$ 105.00$ 3,465.00$ 66.15$ 2,182.95$ 65.00$ 2,145.00$ 300.00$ 9,900.00$ 12 BENCH REMOVAL EACH 2 100.00$ 200.00$ 50.00$ 100.00$ 250.00$ 500.00$ 210.00$ 420.00$ 330.00$ 660.00$ 850.00$ 1,700.00$ 300.00$ 600.00$ 13 COMBINATION CURB AND GUTTER REMOVAL FOOT 154 13.50$ 2,079.00$ 9.00$ 1,386.00$ 15.00$ 2,310.00$ 23.00$ 3,542.00$ 6.00$ 924.00$ 6.00$ 924.00$ 10.00$ 1,540.00$ 14 SIDEWALK REMOVAL SQ FT 251 1.00$ 251.00$ 3.00$ 753.00$ 2.90$ 727.90$ 11.00$ 2,761.00$ 1.38$ 346.38$ 3.00$ 753.00$ 10.00$ 2,510.00$ 15 SIGN REMOVAL EACH 1 300.00$ 300.00$ 250.00$ 250.00$ 225.00$ 225.00$ 310.00$ 310.00$ 300.00$ 300.00$ 250.00$ 250.00$ 300.00$ 300.00$ 16 BACKSTOP REMOVAL EACH 1 500.00$ 500.00$ 1,250.00$ 1,250.00$ 850.00$ 850.00$ 1,765.00$ 1,765.00$ 300.00$ 300.00$ 850.00$ 850.00$ 600.00$ 600.00$ 17 FENCE REMOVAL FOOT 155 10.00$ 1,550.00$ 5.00$ 775.00$ 5.00$ 775.00$ 10.00$ 1,550.00$ 6.00$ 930.00$ 10.00$ 1,550.00$ 3.87$ 600.01$ 18 GATE REMOVAL EACH 1 200.00$ 200.00$ 450.00$ 450.00$ 250.00$ 250.00$ 300.00$ 300.00$ 300.00$ 300.00$ 500.00$ 500.00$ 300.00$ 300.00$ 19 SIGN SALVAGE AND REINSTALLATION EACH 5 50.00$ 250.00$ 280.00$ 1,400.00$ 300.00$ 1,500.00$ 225.00$ 1,125.00$ 600.00$ 3,000.00$ 950.00$ 4,750.00$ 500.00$ 2,500.00$ 20 CLEANOUT TO BE ADJUSTED EACH 6 300.00$ 1,800.00$ 240.00$ 1,440.00$ 400.00$ 2,400.00$ 160.00$ 960.00$ 240.00$ 1,440.00$ 650.00$ 3,900.00$ 400.00$ 2,400.00$ 21 CATCH BASIN TO BE ADJUSTED EACH 1 500.00$ 500.00$ 450.00$ 450.00$ 500.00$ 500.00$ 775.00$ 775.00$ 240.00$ 240.00$ 650.00$ 650.00$ 600.00$ 600.00$ 22 RETAINING WALL WEEP HOLE CLEARING L SUM 1 1,000.00$ 1,000.00$ 1,250.00$ 1,250.00$ 1,000.00$ 1,000.00$ 1,600.00$ 1,600.00$ 1,200.00$ 1,200.00$ 5,000.00$ 5,000.00$ 4,000.00$ 4,000.00$ 23 TOPSOIL FURNISH AND PLACE, 4"SQ YD 100 4.00$ 400.00$ 7.00$ 700.00$ 18.00$ 1,800.00$ 9.75$ 975.00$ 5.25$ 525.00$ 8.00$ 800.00$ 40.00$ 4,000.00$ 24 AGGREGATE BASE COURSE, TYPE B 4"SQ YD 129 7.60$ 980.40$ 6.00$ 774.00$ 8.00$ 1,032.00$ 15.50$ 1,999.50$ 27.90$ 3,599.10$ 9.00$ 1,161.00$ 45.00$ 5,805.00$ 25 AGGREGATE BASE COURSE, TYPE B 6"SQ YD 120 11.30$ 1,356.00$ 8.00$ 960.00$ 10.00$ 1,200.00$ 19.00$ 2,280.00$ 30.00$ 3,600.00$ 10.00$ 1,200.00$ 45.00$ 5,400.00$ 26 AGGREGATE BASE COURSE, TYPE B 8"SQ YD 481 17.00$ 8,177.00$ 20.59$ 9,903.79$ 17.00$ 8,177.00$ 26.00$ 12,506.00$ 30.00$ 14,430.00$ 10.00$ 4,810.00$ 50.00$ 24,050.00$ 27 1-1/2" HOT-MIX ASPHALT SURFACE COURSE, MIX "D" N50 TON 43 125.00$ 5,375.00$ 252.50$ 10,857.50$ 126.82$ 5,453.26$ 154.50$ 6,643.50$ 409.75$ 17,619.25$ 225.00$ 9,675.00$ 400.00$ 17,200.00$ 28 2-1/2" HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50 TON 67 125.00$ 8,375.00$ 185.00$ 12,395.00$ 126.82$ 8,496.94$ 145.50$ 9,748.50$ 293.94$ 19,693.98$ 265.00$ 17,755.00$ 400.00$ 26,800.00$ 29 PRIME COAT GAL 192 2.60$ 499.20$ 2.50$ 480.00$ 4.56$ 875.52$ 8.50$ 1,632.00$ 7.82$ 1,501.44$ 1.00$ 192.00$ 10.00$ 1,920.00$ 30 TACK COAT GAL 192 2.60$ 499.20$ 2.50$ 480.00$ 4.56$ 875.52$ 4.00$ 768.00$ 7.82$ 1,501.44$ 1.00$ 192.00$ 12.00$ 2,304.00$ 31 PETROMAT SQ YD 481 2.00$ 962.00$ 10.00$ 4,810.00$ 7.28$ 3,501.68$ 12.60$ 6,060.60$ 1.02$ 490.62$ 4.00$ 1,924.00$ 15.00$ 7,215.00$ 32 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SQ YD 481 4.00$ 1,924.00$ 1.88$ 904.28$ 1.04$ 500.24$ 6.00$ 2,886.00$ 6.90$ 3,318.90$ 5.00$ 2,405.00$ 10.00$ 4,810.00$ 33 COLOR COAT SQ YD 481 15.00$ 7,215.00$ 15.75$ 7,575.75$ 13.30$ 6,397.30$ 13.50$ 6,493.50$ 12.48$ 6,002.88$ 20.00$ 9,620.00$ 30.00$ 14,430.00$ 34 PORTLAND CEMENT CONCRETE PAVEMENT, 8 INCH SQ YD 129 75.00$ 9,675.00$ 81.00$ 10,449.00$ 80.00$ 10,320.00$ 105.00$ 13,545.00$ 93.64$ 12,079.56$ 85.00$ 10,965.00$ 120.00$ 15,480.00$ 35 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 1084 5.25$ 5,691.00$ 6.00$ 6,504.00$ 6.50$ 7,046.00$ 8.25$ 8,943.00$ 8.70$ 9,430.80$ 8.00$ 8,672.00$ 12.00$ 13,008.00$ 36 DETECTABLE WARNINGS SQ FT 17 30.00$ 510.00$ 35.00$ 595.00$ 80.00$ 1,360.00$ 51.50$ 875.50$ 30.00$ 510.00$ 50.00$ 850.00$ 200.00$ 3,400.00$ 37 CONCRETE CURB, TYPE B FOOT 149 26.00$ 3,874.00$ 25.00$ 3,725.00$ 40.00$ 5,960.00$ 31.50$ 4,693.50$ 42.00$ 6,258.00$ 45.00$ 6,705.00$ 70.00$ 10,430.00$ 38 CONCRETE GUTTER FOOT 155 30.00$ 4,650.00$ 25.00$ 3,875.00$ 40.00$ 6,200.00$ 35.50$ 5,502.50$ 30.00$ 4,650.00$ 45.00$ 6,975.00$ 70.00$ 10,850.00$ 39 DEPRESSED CURB FOOT 9 26.00$ 234.00$ 25.00$ 225.00$ 40.00$ 360.00$ 36.00$ 324.00$ 48.00$ 432.00$ 45.00$ 405.00$ 150.00$ 1,350.00$ 40 CONCRETE CURB AND GUTTER (B6.12)FOOT 4 30.00$ 120.00$ 28.00$ 112.00$ 40.00$ 160.00$ 58.00$ 232.00$ 36.00$ 144.00$ 45.00$ 180.00$ 300.00$ 1,200.00$ 41 BASKETBALL BACKBOARD EACH 2 4,600.00$ 9,200.00$ 1,850.00$ 3,700.00$ 2,150.00$ 4,300.00$ 2,692.00$ 5,384.00$ 3,150.00$ 6,300.00$ 5,000.00$ 10,000.00$ 3,000.00$ 6,000.00$ 42 BASEBALL BACKSTOP EACH 1 13,000.00$ 13,000.00$ 26,363.75$ 26,363.75$ 24,000.00$ 24,000.00$ 19,425.00$ 19,425.00$ 23,100.00$ 23,100.00$ 7,500.00$ 7,500.00$ 12,000.00$ 12,000.00$ 43 4' HIGH PVC COLOR COATED CHAIN LINK FENCE FOOT 148 65.00$ 9,620.00$ 37.95$ 5,616.60$ 33.00$ 4,884.00$ 55.00$ 8,140.00$ 34.65$ 5,128.20$ 75.00$ 11,100.00$ 200.00$ 29,600.00$ 44 4' HIGH PVC COLOR COATED DOUBLE GATE EACH 2 2,000.00$ 4,000.00$ 1,207.50$ 2,415.00$ 1,000.00$ 2,000.00$ 910.00$ 1,820.00$ 1,050.00$ 2,100.00$ 5,000.00$ 10,000.00$ 2,000.00$ 4,000.00$ 45 PLAYER'S BENCH EACH 4 800.00$ 3,200.00$ 1,487.70$ 5,950.80$ 1,532.00$ 6,128.00$ 1,345.00$ 5,380.00$ 1,950.00$ 7,800.00$ 3,000.00$ 12,000.00$ 1,000.00$ 4,000.00$ 46 PARK SIGN EACH 1 7,500.00$ 7,500.00$ 3,500.00$ 3,500.00$ 2,600.00$ 2,600.00$ 3,510.00$ 3,510.00$ 600.00$ 600.00$ 500.00$ 500.00$ 3,000.00$ 3,000.00$ 47 STREET LIGHT TO BE RELOCATED EACH 1 7,500.00$ 7,500.00$ 9,910.00$ 9,910.00$ 9,500.00$ 9,500.00$ 11,285.00$ 11,285.00$ 17,883.60$ 17,883.60$ 6,500.00$ 6,500.00$ 10,000.00$ 10,000.00$ 48 AESCULUS FLAVA 3" CAL 3 1,000.00$ 3,000.00$ 480.00$ 1,440.00$ 820.00$ 2,460.00$ 965.00$ 2,895.00$ 577.50$ 1,732.50$ 250.00$ 750.00$ 800.00$ 2,400.00$ 49 MALUS 'PRAIRIE FIRE'10' HT 2 800.00$ 1,600.00$ 380.00$ 760.00$ 475.00$ 950.00$ 860.00$ 1,720.00$ 504.00$ 1,008.00$ 500.00$ 1,000.00$ 1,500.00$ 3,000.00$ 50 PHELLODENDRON AMURENSE 3" CAL 2 1,000.00$ 2,000.00$ 480.00$ 960.00$ 815.00$ 1,630.00$ 1,130.00$ 2,260.00$ 577.50$ 1,155.00$ 500.00$ 1,000.00$ 800.00$ 1,600.00$ 51 RIBES ALPINUM 24" B&B 22 50.00$ 1,100.00$ 45.00$ 990.00$ 69.00$ 1,518.00$ 67.00$ 1,474.00$ 89.25$ 1,963.50$ 250.00$ 5,500.00$ 60.00$ 1,320.00$ 52 SPIRAEA JAPONICA 'LITTLE PRINCESS'24" B&B 83 50.00$ 4,150.00$ 45.00$ 3,735.00$ 55.00$ 4,565.00$ 65.00$ 5,395.00$ 89.25$ 7,407.75$ 100.00$ 8,300.00$ 55.00$ 4,565.00$ 53 VIRBURNUM DENTATUM 'AUTUMN JAZZ'5 GAL 23 65.00$ 1,495.00$ 45.00$ 1,035.00$ 65.00$ 1,495.00$ 69.00$ 1,587.00$ 89.25$ 2,052.75$ 100.00$ 2,300.00$ 50.00$ 1,150.00$ 54 SOD SQ YD 2168 8.00$ 17,344.00$ 5.00$ 10,840.00$ 5.00$ 10,840.00$ 8.50$ 18,428.00$ 12.60$ 27,316.80$ 10.00$ 21,680.00$ 13.00$ 28,184.00$ 55 SOIL AMENDMENTS SQ YD 2168 1.00$ 2,168.00$ 9.00$ 19,512.00$ 1.75$ 3,794.00$ 1.50$ 3,252.00$ 1.05$ 2,276.40$ 3.00$ 6,504.00$ 4.00$ 8,672.00$ 56 SOIL TESTING L SUM 1 2,000.00$ 2,000.00$ 850.00$ 850.00$ 3,500.00$ 3,500.00$ 700.00$ 700.00$ 840.00$ 840.00$ 1.00$ 1.00$ 3,000.00$ 3,000.00$ 57 SUPPLEMENTAL WATERING UNIT 30 500.00$ 15,000.00$ 150.00$ 4,500.00$ 300.00$ 9,000.00$ 618.00$ 18,540.00$ 31.50$ 945.00$ 1.00$ 30.00$ 100.00$ 3,000.00$ TOTAL 223,373.30$ 241,515.47$ 278,255.36$ 292,855.10$ 293,427.26$ 388,872.00$ 459,167.51$ Summation error in handwritten bid Corrected total A. Lamp Concrete Contractors, Inc., 1900 Wright Blvd., Schaumburg, Illinois 60193 Staff Estimate ATP Enterprise Group, Inc., 400 Central Avenue, Suite 250 Northfield, Illinois 60093 Fuerte Systems Landscaping, Inc. PO Box 328 Plainfield, Illinois 60544 Lorusso Cement Contractors, Inc. 1090 N. Carolina Drive, West Chicago, Illinois 60185 Clauss Brothers, Inc., 12N330 Switzer Road, Elgin, Illinois 60124 G.A. Johnson & Son, 828 Foster Street, Evanston, Illinois 60201 60 of 456 To: Martin Lyons, Assistant City Manager/CFO Suzette Robinson, Director of Public Works Sat Nagar, Assistant Director of Public Works Stefanie Levine, PLA, Senior Project Manager Public Works From: Tammi Turner, Purchasing Manager Subject: Currey Park Renovation Project, Bid 15-33 Date: May 26, 2015 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to Bid No. 15-33, the Currey Park Renovation Project, G.A. Johnson & Son, is found to be in initial compliance with the goal; they are an Evanston Business Enterprise (EBE) performing the work as the prime contractor. G.A. Johnson & Son’s, total base bid is $278,255.36, and will receive 100% credit for M/W/EBE participation, and found to be initially compliant with the Local Employment Program documentation. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE G.A. Johnson & Son Prime Contractor $278,255.36 100% X Total M/W/EBE $278,255.36 100% Cc: Erika Storlie, Deputy City Manager / Acting Director of Administrative Services Memorandum Bid 15-33, Currey Park Renovation Project M/W/EBE Memo, 05.26.2015 61 of 456 For City Council meeting of May 26, 2015 Item A3.6 Business of the City by Motion: Design-Build Services for Evanston Ecology Center Classroom Extension For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Joseph McRae, Director of Parks, Recreation and community Services James Maiworm, Assistant Director of Maintenance and Operations Sean Ciolek, Facilities Manager Anil Khatkhate, Project Manager Subject: Contract Award Recommendation to Construction Consulting & Disbursement Services (CCDS), for Design-Build Services for Evanston Ecology Center Classroom Extension (RFP 15-34) Date: May 26, 2015 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for the Design-Build Services for Evanston Ecology Center Classroom Extension with CCDS (5836 Lincoln Ave., Morton Grove, IL) in the amount of $192,959.00. Funding Source: FY2015 CIP (Ecology Center Renovations 415688.65510) $150,000 Grant from Evanston Environmental Association (EEA) $ 43,000 Summary: The existing greenhouse structure at the Ecology Center is deteriorated and is in need of replacement. In order to provide the Ecology Center with a usable and accessible space to facilitate their programs, the existing greenhouse needs to be removed in its entirety. An extension will be constructed to enlarge the program space of the existing classroom. A Request for Proposal (RFP 15-34) to design-build the classroom extension was published on April 2, 2015, and one proposal was received on May 5, 2015. CCDS submitted the proposal to design and construct the classroom extension for $192,959.00. The EEA has agreed to provide a donation of $43,000 in exchange for the right to name the classroom space. Any name selected will be subject to City Council approval. Staff recommends that the contract be awarded to CCDS for a total amount of $192,959.00. Memorandum 62 of 456 A breakdown of funding for this project is as follows: Account Summary Project Funding: Ecology Center Renovation $150,000.00 From EEA $43,000.00 Total Funding for Ecology Center $193,000.00 Encumbrances / expenditures to date -$2,022.00 Recommended bid award -$192,959.00 Balance Remaining*-$1,981.00 *The Capital Improvements Fund has sufficient bond proceeds to absorb the $1,981.00 overage amount and it is not anticipated that the entire fund will go over budget in 2015. This project is scheduled to be performed in June through October. Attachments: Letter of Intent from Evanston Environmental Association M/W/EBE Memo 63 of 456 EER May 21, 2015 City of Evanston 2100 Ridge Ave Evanston, IL 60201 Honorable Mayor and Members of the City Council, The Evanston Environmental Association (EEA) is submitting this Letter of Intent to communicate the EEA's intention to make a financial contribution to the City of Evanston to help fund a classroom construction project at the Evanston Ecology Center. The project v\/ould be undertaken to replace the Center's deteriorating solar green house with a new structure that would serve as an extension of the current Ecology Center classroom. The amount of the funds that would be provided by the EEA for the project would be the amount of the winning bid by a qualified vendor to complete the "design and build" classroom project minus $150,000, the amount allocated to the project in the Capital Improvement Plan of the City of Evanston's 2015 adopted budget. The amount of funds to be provided by the EEA would be capped at $43,000. Additionally, these EEA funds would supersede any past funds that the EEA has offered or discussed with the City of Evanston in conjunction with this classroom construction project. In return for such a financial contribution, the EEA would be given the right from the City of Evanston to name the resultant combined classroom space comprised of the current classroom plus the newly constructed classroom space. This Letter of Intent will expire on June 15, 2015, but can be extended if both the City of Evanston and the EEA agree in writing. Sincerely, Rick Nelson President, Evanston Environmental Association 64 of 456 To: Martin Lyons, Assistant City Manager/CFO Suzette Robinson, Director of Public Works Joseph McRae, Director of Parks, Recreation & Community Services. James Maiworm, Assistant Director of Maintenance and Operations Sean Ciolek, Facilities Manager Anil Khatkhate, Project Manager From: Tammi Turner, Purchasing Manager Subject: Contract Award Recommendation to Construction Consulting & Disbursement Services (CCDS), for Design-Build Services for Evanston Ecology Center Classroom Extension, Bid 15-34 Date: May 26, 2015 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. With regard to the Professional Consulting Services for the Design-Build Services for Evanston Ecology Center Classroom Extension, Bid 15-34, in the base amount of $192,959.00 the primary contractor CCDS, has subcontracted the following: Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE F.E. Rooftec Corp. Roof Contractors $16,500.00 8.5% X Uptown Decoration Corp. Drywall & Painting $ 1,470.00 1% X Tripartite, Inc Architectural $ 18,000.00 9% X True Power Electrical $ 19,000.00 10% X Total M/W/EBE $ 54,970.00 28.5% CCDS will receive credit for 28.5% M/W/EBE participation. CC: Erika Storlie, Deputy City Manager / Acting Director of Administrative Services Memorandum 65 of 456 For City Council Meeting of May 26, 2015 Item A4.1 Business of the City by Motion - Sidewalk Café, Bangers and Lace For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Sat Nagar, P.E., Assistant Director for Engineering & Infrastructure Rajeev Dahal, Senior Project Manager Subject: Sidewalk Café for Bangers and Lace Date: May 11, 2015 Recommended Action: Staff recommends approval of a first-time application for a sidewalk café permit for Bangers and Lace, a Type # 1 restaurant located at 810 Grove Street. Summary: The Public Works Department has reviewed the sidewalk café application and recommends approval per the attached site plan. Attachments: Bangers and Lace – Site Plan and Application Memorandum 66 of 456 67 of 456 68 of 456 69 of 456 70 of 456 71 of 456 72 of 456 73 of 456 74 of 456 75 of 456 76 of 456 77 of 456 For City Council Meeting of May 26, 2015 Item A4.2 Business of the City by Motion - Sidewalk Café, The Wine Goddess For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Sat Nagar, P.E., Assistant Director for Engineering & Infrastructure Rajeev Dahal, Senior Project Manager Subject: Sidewalk Café for The Wine Goddess Date: May 11, 2015 Recommended Action: Staff recommends approval of a first-time application for a sidewalk café permit for The Wine Goddess, an enoteca located at 702 Main Street. Summary: The Public Works Department has reviewed the sidewalk café application and recommends approval per the attached site plan. Attachments: The Wine Goddess – Site Plan and Application Memorandum 78 of 456 79 of 456 80 of 456 81 of 456 82 of 456 83 of 456 84 of 456 85 of 456 N WINE GODDESS PROPOSED SIDEWALK CAFE SITE 702 MAIN STREET 86 of 456 CERTIFICATE HOLDER ©1988-2010 ACORD CORPORATION.All rights reserved.ACORD 25 (2010/05) AUTHORIZED REPRESENTATIVE CANCELLATION DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE LOCJECTPRO-POLICY GEN'L AGGREGATE LIMIT APPLIES PER: OCCURCLAIMS-MADE COMMERCIAL GENERAL LIABILITY GENERAL LIABILITY PREMISES (Ea occurrence)$DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person)$ PERSONAL &ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $RETENTIONDED CLAIMS-MADE OCCUR $ AGGREGATE $ EACH OCCURRENCE $UMBRELLA LIAB EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) INSRLTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)LIMITS WC STATU-TORY LIMITS OTH-ER E.L.EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes,describe underDESCRIPTION OF OPERATIONS below (Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNEDAUTOSAUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL WVD SUBR N / A $ $ (Ea accident) (Per accident) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). The ACORD name and logo are registered marks of ACORD COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: INSURED PHONE(A/C, No, Ext): PRODUCER ADDRESS:E-MAIL FAX(A/C, No): CONTACTNAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S)AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INS025 (201005).01 5/4/2015 T.A. Cummings Jr. Co. 4153 Main St. Skokie IL 60076 Marilyn Rasco (847)679-7350 (847)679-7361 marilynr@tacummings.com WINE GODDESS LLC DBA THE WINE GODDESS 702 MAIN ST EVANSTON IL 60202-1702 Society Insurance Company 15261 CL14102913006 A X X X BOP 557155 10/8/2014 10/8/2015 1,000,000 100,000 5,000 1,000,000 A X X UXL 557157 10/8/2014 10/8/2015 1,000,000 1,000,000 A Liquor Liability BOP 557155 10/8/2014 10/8/2015 Limit of Liability $1,000,000 Re: 702 Main Street, Evanston, IL 60202. The City of Evanston is named as Additional Insured pursuant to the City Codes sections regulating sidewalk cafes, and all City staff regulations regarding sidewalk cafes. SUBJECT TO POLICY TERMS AND CONDITIONS Scott Cummings/RASM00 City of Evanston 2100 Ridge Avenue Evanston, IL 60202 87 of 456 Avinyo Cava Brut, NV, Penedes, Spain ................................................................................................................ $16.50 Raventos Cava Brut Reserva, 2009, Cava Penedes, Spain................................................................................. $18.99 Adami Prosecco, NV, Veneto, Italy ...................................................................................................................... $15.50 Sorelle Bronca Prosecco di Valdobbiadene Superiore Extra Dry, NV, Veneto, Italy ................................... $18.99 Ca Vittoria Prosecco Brut, NV, Veneto, Italy ..................................................................................................... $18.99 Tangent Albarino, 2011, Edna Valley, California ............................................................................................... $14.99 Easton Sauvignon Blanc, 2011, Sierra Foothills, California ............................................................................. $19.99 Jean Marie Chardonnay, 2011, California ............................................................................................................ $11.99 Matthew Fritz Chardonnay, 2011, North Coast, California ............................................................................. $13.99 Bishop’s Peak Chardonnay, 2010, Central Coast, California ............................................................................ $14.99 Brooks Pinot Blanc “Runaway White,” 2010, Willamette Valley, Oregon ..................................................... $17.99 Big Fire Pinot Gris, 2011, Oregon ....................................................................................................................... $15.99 Au Bon Climat Pinot Gris/Pinot Blanc, 2010, Santa Barbara, California ..................................................... $17.99 Monte Volpe Tocai Friuliano, 2010, Mendocino, California ............................................................................ $14.99 Brooks Riesling, 2009, Willamette Valley, Oregon ............................................................................................ $17.50 Milbrandt Riesling “Traditions,” 2011, Columbia Valley, Washington ........................................................... $12.99 Seven Hills Riesling, 2010, Columbia Valley, Oregon ....................................................................................... $14.50 Man Chenin Blanc, 2012, South Africa ............................................................................................................... $9.99 Cederberg Chenin Blanc, 2010, South Africa ..................................................................................................... $19.99 Paul Cluver Gewurztraminer, 2011, Elgin, South Africa .................................................................................. $16.50 Jardin Sauvignon Blanc, 2012, Stellenbosch, South Africa ............................................................................... $16.99 Allen Scott Sauvigon Blanc, 2011, Marlborough, New Zealand ..................................................................... $14.99 Mahi Sauvignon Blanc, 2011, Marlborough, New Zealand .............................................................................. $17.50 Shadow Chaser Chardonnay, 2012, McLaren Vale, Australia ........................................................................... $14.99 Gouguenheim Chardonnay, 2010, Mendoza, Argentina ................................................................................... $9.50 Bodegas NQN “Malma” Sauvgnon Blanc, 2011, Patagonia, Argentina ........................................................ $12.99 Coquena Torrontes, 2011, Salta, Argentina ........................................................................................................ $19.99 Chono Sauvignon Blanc, 2011, Casablanca Valley, Chile ................................................................................. $9.50 Gramona “Gessami,” 2011, Penedes, Spain ....................................................................................................... $18.99 El Hada Blanca, 2011, Rueda, Spain .................................................................................................................... $11.50 Correggia Roero Arneis, 2011, Piedmont, Italy ................................................................................................. $16.99 Antoniolo Erbaluce di Caluso, 2011, Piedmont, Italy ....................................................................................... $16.99 Castellargo “Albus,” 2011, Friuli, Italy ................................................................................................................. $18.50 Filippi Soave Classico “Castelcerino,” 2011, Veneto, Italy ............................................................................... $14.99 Venica Pinot Grigio “Jesera,” 2011, Collio, Italy ................................................................................................ $19.99 J. Hofstatter Pinot Grigio, 2011, Alto Adige, Italy ............................................................................................. $19.99 Casamatta Bianco, 2011, Tuscany, Italy ............................................................................................................... $11.50 Signano Vernaccia di San Gimignano, 2011, Tuscany, Italy ............................................................................. $19.99 Vallerosa-Bonci Verdicchio di Castello di Jesi Classico “Carpaneto,” 2011, Marche, Italy ......................... $17.50 De Falco Lacryma Christi Bianco, 2011, Campania, Italy ................................................................................ $16.99 Terradedorra di Paolo Falanghina, 2011, Irpinia, Italy ...................................................................................... $15.50 Case Ibidii Insolia, 2011, Sicily, Italy .................................................................................................................... $12.99 Domaine Skouras Moschofilero, 2011, Nemea, Greece ................................................................................... $15.99 Michel Delhommeau Muscadet Sevre et Maine “St. Vincent,” 2011, Loire Valley, France ........................ $11.99 Patient Cottat Sauvignon Blanc “Le Grand Caillou,” 2011, Loire Valley, France ......................................... $11.50 Foucher-Lebrun Sancerre “Le Mont,” 2011, Loire Valley, France .................................................................. $18.99 Domaine Jacky Preys Touraine Blanc “Cuvee Fie Gris,” 2010, Loire Valley, France ................................... $16.99 Domaine Pichot Vouvray “Le Peu de la Moriette,” 2011, Loire Valley, France ............................................ $17.99 Francois Pinon Vouvray “Trois Argiles,” 2010, Loire Valley, France ............................................................. $19.99 Jean Manciat Macon-Charnay “Franclieu,” 2011, Burgundy, France .............................................................. $18.99 Chateau Camarsac Bordeaux Blanc, 2011, France ............................................................................................. $11.99 Domaine LaFage Cote d’Est Blanc, 2011, Roussillon, France ......................................................................... $11.99 Salomon-Undhof Gruner Veltliner “Hochterassen,” 2011, Wachau, Austria ............................................... $14.99 Bex Riesling, 2011, Pfalz, Germany ..................................................................................................................... $11.99 Cheap n’ Good bubbly ..................................retail price Cheap n’ Good whites ...................................retail price Cheap n’ Good wine list 2013 Cheap n’ Good WINE LIST winegoddess.com pg1 88 of 456 Block Nine Pinot Noir, 2011, California ............................................................................................................. $13.99 Milbrandt Merlot “Traditions,” 2009, Columbia Valley, Washington ............................................................. $16.99 Milbrandt Cabernet Sauvignon “Traditions,” 2010, Columbia Valley, Washington ..................................... $16.99 Tarrica Cabernet Sauvignon, 2009, Paso Robles, California ............................................................................ $13.99 The Girls in the Vineyard Cabernet Sauvignon, 2009, Red Hills, California ................................................ $19.99 Domaine Terre Rouge “Tete a Tete,” 2009, Sierra Foothills, California ........................................................ $19.99 Foxglove Zinfandel, 2011, Paso Robles, California ........................................................................................... $14.99 Dashe Zinfandel Dry Creek, 2010, Sonoma, California ................................................................................... $19.99 Yalumba Bushvine Grenache, 2011, Barossa Valley, Australia ........................................................................ $17.99 Peter Lehmann “Layers,” 2010, Barossa Valley, Australia ................................................................................ $13.50 The Wolftrap Red, 2011, Franschoek, South Africa .......................................................................................... $9.99 Colonia Las Liebres Bonarda, 2011, Mendoza, Argentina ............................................................................... $8.99 Gouguenheim Malbec, 2010, Mendoza, Argentina ........................................................................................... $11.99 La Posta Malbec “Angel Palucci,” 2010, Mendoza, Argentina ......................................................................... $18.99 Graffito Malbec, 2010, Mendoza, Argentina ...................................................................................................... $19.99 La Posta Cocina Tinto, 2011, Mendoza, Argentina .......................................................................................... $15.99 Bodega NQN “Picada 15,” 2010, Patagonia, Argentina ................................................................................... $9.99 Hermanos Malbec/Tannat, 2011, Salta, Argentina ........................................................................................... $17.50 Maquis Cabernet Franc “Calcu,” 2010, Colchaugua Valley, Chile ................................................................... $13.50 Monteabellon “Avaniel,” 2011, Ribera del Duero, Spain .................................................................................. $10.99 Bodegas Aster Ribera del Duero Crianza, 2006, Spain ..................................................................................... $19.99 Rivarey Rioja Crianza, 2009, Spain ....................................................................................................................... $9.99 Osoti Rioja Joven, 2010, Spain .............................................................................................................................. $13.99 Izadi Rioja Reserva, 2007, Spain ........................................................................................................................... $19.50 Cune Rosado, 2011, Rioja, Spain .......................................................................................................................... $11.99 Bodegas Sierra Norte “Pasion de Bobal,” 2009, Utiel-Requena, Spain .......................................................... $14.50 Artazu Garnacha “Artazuri,” 2010, Navarra, Spain ........................................................................................... $13.50 Scarpetta Barbera del Monferrato, 2010, Piedmont, Italy ............................................................................... $19.99 Mauro Molino Dolcetto d’Alba, 2011, Piedmont, Tuscany ............................................................................. $15.99 Azelia Dolcetto d’Alba “Bricco dell’Oriolo,” 2011, Piedmont, Italy .............................................................. $16.50 Castellargo “Rubeus,” 2009, Friuli, Italy .............................................................................................................. $18.50 La Maialina Chianti Classico, 2008, Tuscany, Italy ............................................................................................. $16.99 Castello di Farnatella Chianti Colli Senesi, 2009, Tuscany, Italy ...................................................................... $18.50 Giovanna Madonia Sangiovese “Tenentino,” 2009, Emiglia-Romagna, Italy ................................................ $15.99 Gala Montepulciano d’Abruzzo, 2011, Italy ....................................................................................................... $7.99 Agriverde Montepulciano d’Abruzzo, 2011, Italy .............................................................................................. $12.99 De Falco Aglianico, 2009, Beneventano, Italy .................................................................................................... $15.99 Tenuta Curezza “Prine” Rosso Salento, 2010, Puglia, Italy .............................................................................. $15.50 Primaterra Primitivo, NV, Puglia, Italy ................................................................................................................ $10.99 Valle dell’Acate “Il Frappato,” 2011, Vittoria Frappato DOC, Italy ............................................................... $18.99 Di Giovanna Nerelllo Mascalese, 2010, Sicily, Italy ........................................................................................... $17.50 Centonze Cerasuolo di Vittoria, 2010, Sicily, Italy ............................................................................................. $17.99 Domaine Jean-Paul Dubost Beaujolais-Villages, 2010, Burgundy, France ..................................................... $17.50 Foucher-Lebrun Chais St. Laurent Chinon, 2011, Loire Valley, France ......................................................... $11.99 Filliatreau Saumur “Chateau Fouquet,” 2011, Loire Valley, France ................................................................ $15.99 La Crosse Cotes du Rhone Villages Laudun, 2010, Rhone Valley, France .................................................... $11.50 Clos du Mont Olivet Cotes du Rhone ‘Font Blanche,” 2009, Rhone Valley, France ................................... $13.50 Saint Gayan Cotes du Rhone Villages Rasteau, 2009, Rhone Valley, France ................................................ $19.50 Chateau Pesquie Cotes de Ventoux “Terrasses,” 2011, Rhone Valley, France .............................................. $14.50 Martinelle Cotes du Ventoux, 2010, Rhone Valley, France .............................................................................. $18.50 Chateau Mattes-Sabron Corbieres “Le Clos Redon,” 2010, Languedoc-Roussillon, France ...................... $16.50 Mas de Mas Minervois, 2011, Languedoc-Roussillon, France ......................................................................... $14.50 Chateau d’Oupia Minervois, 2010, Languedoc-Roussillon, France ................................................................ $11.99 Domaine du Clos de Fees “Les Sorcieres,” 2010, Cotes du Roussillon, France ........................................... $17.99 Mas de Gourgonnier Rouge, 2009, Provence, France ....................................................................................... $18.99 Cheap n’ Good reds .......................................retail price winegoddess.com Cheap n’ Good wine list 2013 pg2 Cheap n’ Good WINE LIST 89 of 456 For the City Council Meeting of February 8, 2010 Item # A4 For City Council Meeting of May 26, 2015 Item A5 Resolution 53-R-15: Appointing SWANCC Director and Alternate Director For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager Subject: Resolution 53-R-15, Appointing a Director and Alternate Director to the Solid Waste Agency of Northern Cook County Date: May 15, 2015 Recommended Action: Staff recommends City Council adoption of Resolution 53-R-15 appointing Mayor Elizabeth Tisdahl to be Director and City Manager Wally Bobkiewicz to be Alternate Director to the Solid Waste Agency of Northern Cook County (SWANCC) for a two year term expiring on April 30, 2017. Current terms expired on April 30, 2015 or until a successor is appointed. Attachment Resolution 53-R-15 Memorandum 90 of 456 5/8/2015 53-R-15 A RESOLUTION Appointing a Director and Alternate Director to the Solid Waste Agency of Northern Cook County WHEREAS, the City of Evanston is a member of the Solid Waste Agency of Northern Cook County (“the Agency”); and WHEREAS, pursuant to the Agency Agreement that established the Agency, the City is entitled to appoint one (1) or more Directors to the Board of Directors of the Agency, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the Evanston City Council hereby appoints Elizabeth B. Tisdahl, Mayor, as its Director on the Board of Directors of the Agency and appoints Walter J. Bobkiewicz, City Manager, as its Alternate Director, in each case for a term expiring on April 30, 2017, or until her or his successor is appointed. SECTION 2: That this Resolution 53-R-15 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 91 of 456 For City Council meeting of May 26, 2015 Item A6 Resolution 55-R-15 Extension of Comcast License Agreement For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Utilities Director Subject: Resolution 55-R-15, Authorizing Extension of a License to Comcast, Allowing Maintenance of a Building and Fence in the Public Right-of-Way of Mulford Street and Park Land in James Park Date: April 30, 2015 Recommended Action: Staff recommends City Council adoption of Resolution 55-R-15, authorizing the City Manager to execute a three (3) year extension of license to Comcast for facilities in James Park. Funding Source: The three (3) year license extension agreement provides the following revenue to the City: Year One: $1,597.05/month Year Two: $1,676.90/month Year Three: $1,760.75/month Total Revenue: $60,416.40 Summary: The City entered into a license agreement with MediaOne (Comcast is the successor entity) in 1999 for use of property adjacent to 2101 Mulford Street for equipment required for the distribution of communication services to customers. This agreement had been renewed several times previously. The City Council approved the most recent extension on August 13, 2012, extending the lease until May 31, 2015. The new agreement provides for a 5% rent increase annually. This is similar to the rent increase required by the current agreement for the last two years of the agreement term. Attachments: Resolution 55-R-15 Memorandum 92 of 456 5/12/2015 55-R-15 A RESOLUTION Authorizing Extension of a License to Comcast of Illinois IV, Inc., Allowing Maintenance of a Building and Fence in the Public Right-of- Way of Mulford Street and Park Land in James Park WHEREAS, Comcast of Illinois IV, Inc. (“Licensee”) is the franchised cable operator for the City of Evanston, and is legally licensed to operate and locate facilities within the City for the purpose of distributing communication signals to customers; and WHEREAS, Licensee is required to maintain and upgrade the existing cable network; and WHEREAS, maintaining the existing facility located in James Park (“Facility”) is necessary for Licensee to satisfy its responsibilities per the franchise agreement; and WHEREAS, the City Council approved a license agreement to permit construction and maintenance of the Facility via Resolution 3-R-99, and subsequently approved and extended said license agreement via Resolutions 19-R-09, 20-R-12, and 61-R-12; and WHEREAS, the City Council of the City of Evanston finds and determines that the best interests of the City and its residents would be served by a renewal and extension of said license agreement, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 93 of 456 55-R-15 ~2~ SECTION 1: The foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: The City Manager is hereby authorized to sign, and the City Clerk hereby authorized and directed to attest, on behalf of the City of Evanston, a Renewal and Extension of the License Agreement, attached hereto as Exhibit A and incorporated herein by reference, by and between the City, as Licensor, and Licensee, providing for maintenance of a building and fence on the public right-of-way of Mulford Street and park land in James Park, in Evanston, Illinois. SECTION 3: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Extension as he may determine to be in the best interests of the City. SECTION 4: That this Resolution 55-R-15 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 94 of 456 55-R-15 ~3~ EXHIBIT A License Renewal and Extension 95 of 456 LICENSE RENEWAL AND EXTENSION THIS LICENSE RENEWAL AND EXTENSION entered into this _____ day of ___________, 2015, by and between the City of Evanston, Illinois (“Landlord”) and Comcast of Illinois IV, Inc. (“Tenant”). WHEREAS, Tenant is tenant and Landlord is landlord under a certain License Agreement originally between MediaOne and the City of Evanston dated March 23, 1999 respecting certain real property located at 2101 Mulford Street, Evanston, Illinois; and WHEREAS, the License was extended through May 31, 2015; and WHEREAS, both parties wish to renew the License and extend the term to May 31, 2018. NOW, THEREFORE, for good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, Landlord and Tenant hereby agree as follows: 1. The License is hereby renewed and the Term of the License is hereby extended through and including May 31, 2018. 2. The monthly rent for the renewal Term shall be due on the 1st day of every month in the following amounts: a) $1,597.05 per month from June 2015 through and including May 2016. b) $1,676.90 per month from June 2016 through and including May 2017. c) $1,760.75 per month from June 2017 through and including May 2018. 3. All other terms and conditions of the License shall remain in full force and effect. IN WITNESS WHEREOF, the Landlord and Tenant have caused this Amendment to License to be duly executed as of the date first written above. City of Evanston By: _______________________________ Name: Title: Comcast of Illinois IV, Inc. By: _____________________________ Name: Title: 96 of 456 For City Council meeting of May 26, 2015 Item A7 Resolution 50-R-15 ComEd Work Agreement For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Utilities Director Subject: Resolution 50-R-15, ComEd Customer Work Agreement for Work at the Water Treatment Plant Date: April 30, 2015 Recommended Action: Staff recommends City Council adoption of Resolution 50-R-15, authorizing the City Manager to execute a ComEd Customer Work Agreement to commit Evanston to paying labor costs in the amount of $45,787.87 for the replacement of the Automatic Transfer Operation (ATO) device located in the electrical substation at the Water Treatment Facility. Funding Source: Funding for this work will be from the FY 2016 Water Fund budget, Account 510.71.7105.65070. Background: The electrical substation at the water treatment facility was installed in 1991. There are two ComEd feeder mains that come to this substation to provide power to the pumping station. An ATO was installed as part of this equipment and is utilized to automatically switch to the backup electric feeder should the primary electric feeder de-energize for any reason. An ATO device is not a standard device utilized by most ComEd customers. An ATO device was installed at the pumping station due to the critical nature of providing water to all of the treatment plant retail and wholesale customers on a continuous basis. In October 2013, the ATO device failed. As this line of equipment is no longer manufactured, ComEd was unable to order replacement parts. ComEd scavenged parts from a similar ATO device that was no longer being used and installed them at the water plant substation. However, it has been determined that the entire ATO device has reached the end of its useful live and should be replaced with new, modern equipment. Memorandum 97 of 456 Summary: As non-standard equipment, the cost of the ATO device is included in the delivery charge assessed by ComEd to the water treatment facility. However, the cost for the labor to install the device is an extra cost that must be paid by Evanston to ComEd. Funding to pay for the installation of the new ATO device was not included in the FY2015 budget. Due to the long lead time to manufacture this type of equipment, and the criticality of having this redundant power source, ComEd has agreed to order the new ATO equipment now, install the equipment in the late fall 2015 and invoice Evanston for the labor in early 2016. Attachments: Resolution 50-R-15 ComEd Executive Summary regarding the ATO at the Water Treatment Facility 98 of 456 5/5/2015 50-R-15 A RESOLUTION Authorizing the City Manager to Approve ComEd Customer Work Agreement NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized to approve and execute the ComEd Customer Work Agreement, attached as Exhibit 1 to this Resolution. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreement as he may determine to be in the best interests of the City and in a form acceptable to the Corporation Counsel. SECTION 3: That this Resolution 50-R-15 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 99 of 456 50-R-15 ~2~ EXHIBIT 1 ComEd Customer Work Agreement 100 of 456 101 of 456 1 S&C Metal Enclosed In Line switchgear at Evanston Water Works Executive Summary: We believe this ATO line up was installed in the 1980’s. S&C indicates that the life expectancy of an ATO switchgear is typically 25 to 30 years in a roadway although this ATO is located in a parking lot. This line up has lasted beyond its expected life. The gear has served its purpose, and should continue to serve its purpose for the near term, but given its age, a plan calling for its replacement should be initiated, considering the fact of the recent outage that occurred. Details: This ATO features an electro-mechanical controller and motor operators which operate chain driven Alduti-Rupter switches. Micro-AT controllers are not a compatible replacement for the electro- mechanical controllers in that the physical dimensions do not allow for such a replacement nor are the vintage ATO components electrically compatible to the new controller. There are no replacement parts as Central Electric is no longer making ATO’s and spare parts are hard to come by, usually by gears that are no longer in service and many parts are simply not available. In addition to the issue of replacement parts, there are some physical size differences in the heights of the line-ups. Today’s gears are 93 inches high, and earlier vintages were taller and deeper and won’t match the current design. Even if it is not the overall height, the internal bus work would not be at the same height. Because of this, if an individual cubical needed to be replaced, there is no drop-in replacement and the entire line-up will need to be replaced which means a new footing would need to be constructed. This will not be possible in an emergent situation. ComEd and S&C will come and do more detailed measurements to make sure an entire line-up can be replaced in place. That would be the best case scenario, that way no cable joints would have to be made and more space needed in the parking lot to install a replacement gear. What happened recently when the ATO operated was that the controller malfunctioned causing the right disconnect bay to open under load. The load break device was faulty and when the disconnect opened, it didn’t properly extinguish the arc and a flash occurred. The controller was replaced, the switch bay and disconnects were cleaned up and the gear was returned to service. Replacing the gear in place would take 4 to 5 days and its load would have to shift to a customer run generator during this time. If there are no issues with removing the old gear, the replacement time could be reduced to 3-4 days. It all depends if its truly replace in place, adjustment in terminations etc. can be a factor. 102 of 456 For City Council meeting of May 26, 2015 Item A8 Resolution 54-R-15: MFT for Roadway Construction For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Sat Nagar, P.E., Asst. Director of Engineering & Infrastructure Dan Manis, P.E., Senior Project Manager Subject: Resolution 54-R-15 Motor Fuel Tax Funds Use for Roadway Construction Date: May 12, 2015 Recommended Action: Staff recommends City Council adoption of Resolution 54-R-15 authorizing the use of Motor Fuel Tax Funds (MFT) in the amount of $350,000 for street resurfacing. Funding Source: Motor Fuel Tax portion of the funding is provided by the Account 200.26.5100.65515, which has a 2015 budgeted amount of $1,700,000. The City Council previously approved $1,378,359 on April 13, 2015, which will bring the total expense over budget by $28,359. A final 2015 MFT Maintenance Resolution (for Public Works staff labor cost for patching work) will be presented in June 2015. At that time the City can choose to either amend the MFT Fund budget (sufficient reserves are available) or reduce the 2015 Maintenance Resolution amount, which will lower General Fund Revenues to cover annual street patching. Summary: The City’s Street Resurfacing Program is funded through the Motor Fuel Tax (MFT) Fund and through the Capital Improvement (CIP) Fund. It is proposed that five streets be improved through the use of the City’s MFT Fund and CIP Fund as part of CIP III street resurfacing contract. The resolution is a requirement by the Illinois Department of Transportation to obligate MFT funds for the project. The proposed work consists of curb replacement, grinding/milling of street surface, road base repairs, adjustment of drainage/utility structures and street resurfacing, as well as any necessary incidental construction. The streets included in the 2015 Street Improvements – CIP III project are listed below. Memorandum 103 of 456 2015 Street Improvements – CIP 3 Street From To Forest Avenue Kedzie Street Main Street Foster Street Ridge Avenue Maple Avenue Kedzie Street Sheridan Road Cul-de-Sac Seward Street Barton Avenue Custer Avenue Sherman Avenue Crain Street Dempster Street The MFT funded portion of this project is Seward Street only. With Council approval of this resolution, engineering staff will bid the 2015 Street Improvements–CIP III Project and bring back the recommendation to award the construction contract in July 2015. It is anticipated that construction will begin in August 2015. Attachments: Resolution 54-R-15 Project Location Map Page 2 of 2 104 of 456 5/12/2015 54-R-15 A RESOLUTION Approving and Authorizing the City Manager to Execute the Illinois Department of Transportation Resolution for Improvement by Municipality under the Illinois Highway Code for Improvements to Various Evanston Streets WHEREAS, in order to facilitate the free flow of traffic and insure safety to the motoring public, the City of Evanston and the Illinois Department of Transportation (“IDOT”), are desirous of entering into an Illinois Department of Transportation Resolution for Improvement by Municipality under the Illinois Highway Code, a copy of which is attached hereto and incorporated herein as Exhibit 1, for improvements to various streets within the City of Evanston; and WHEREAS, said roadway improvements consist of curb replacement, base repair, drainage/utility structure adjustment, and resurfacing the pavement with necessary incidental construction; and WHEREAS, it is necessary for the City Manager to execute the IDOT Resolution for Improvement by Municipality Under the Illinois Highway Code, allocating a portion of the City’s Motor Fuel Tax funds in the principal amount of Three Hundred Fifty Thousand and no/100 Dollars ($350,000.00) to pay for said street improvements; and WHEREAS, the City Council has determined that it is in the best interests of the City to execute the aforementioned resolution for certain street improvements, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: 105 of 456 54-R-15 ~2~ SECTION 1: That the attached Resolution for Improvement by Municipality under the Illinois Highway Code between the City of Evanston and IDOT, attached hereto as Exhibit 1, is hereby approved; and SECTION 2: That the City hereby appropriates Three Hundred Fifty Thousand and no/100 Dollars ($350,000.00) from the City’s Motor Fuel Tax funds to pay for said street improvements; and SECTION 3: That the City Manager is hereby authorized to sign and the City Clerk is hereby authorized to attest to the Resolution for Improvement by Municipality under the Illinois Highway Code. SECTION 4: That the City Manager is hereby authorized and directed to negotiate any additional conditions with IDOT for the City roadway construction using the City’s Motor Fuel Tax Funds. SECTION 5: That this Resolution 54-R-15 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 106 of 456 54-R-15 ~3~ EXHIBIT 1 Resolution for Improvement by Municipality Under the Illinois Highway Code 107 of 456 Printed 5/14/2015 BLR 09111 (Rev. 11/06) Resolution for Improvement by Municipality Under the Illinois Highway Code BE IT RESOLVED, by the Council of the Council or President and Board of Trustees City of Evanston Illinois City, Town or Village that the following described street(s) be improved under the Illinois Highway Code: Name of Thoroughfare Route From To Seward Street Barton Avenue Custer Avenue BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of concrete curb replacement, base repair, drainage/utility structure adjustment, asphalt grinding and resurfacing the pavement and necessary incidental construction at an estimated construction cost of $350,000. and shall be constructed various feet wide and be designated as Section 15-00276-00-RS 2. That there is hereby appropriated the (additional Yes No) sum of Three hundred fifty thoasand Dollars ( 350,000 ) for the improvement of said section from the municipality’s allotment of Motor Fuel Tax funds. 3. That work shall be done by Contract ; and, Specify Contract or Day Labor BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. Approved I, Clerk in and for the City of Evanston City, Town or Village County of Cook , hereby certify the Date foregoing to be a true, perfect and complete copy of a resolution adopted by the Council Council or President and Board of Trustees Department of Transportation at a meeting on Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of Regional Engineer (SEAL) Clerk City, Town, or Village Clerk 108 of 456 NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANMcCORMICK BLVDSH E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTG R E E N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK S T DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH S T CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST RO SLY N PL E A S T R A I L R O A D A V E FLORENCE AVEBENSON AVESHERMAN PL CULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRI D G E ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEBRUMMEL PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST STE W A R T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST P R A I R I E A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLORLIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HINMAN AVE SEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE S T ELG I N R D FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVE NOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES GLENVIEW RD PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL700 400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 170035002600170018009001900900210023002100400380037002015 Street Improvements - CIP 3 3/16/2015 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. StreetImprovements2015CIP3.mxd ´ City of Evanston Department of Public Works CIP 3 Project Area Main Road Local Street Railroad Water City Boundary 0 0.5 10.25 Mile 109 of 456 For City Council meeting of May 27, 2015 Item A9 Ordinance 71-O-15: Alley Pa ving Special Assessment No. 1515 For Introduction & Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Sat Nagar, P.E., Assistant Director of Public Works Dan Manis, P.E., Senior Project Manager Subject: Ordinance 71-O-15, Alley Paving Special Assessment No. 1515 Date: May 13, 2015 Recommended Action: Staff recommends City Council adopt Ordinance 71-O-15, allowing the paving of the alley north of Harrison Street, east of Central Park Avenue (north-south leg only) through the Special Assessment Process. Suspension of the Rules is requested for Introduction and Action by City Council on May 26, 2015. Suspension of the Rules is requested to enable bidding and construction of all alley projects together this summer. Funding Source: Funding of $193,586.18 is provided by the Capital Improvement Fund (Account 4150.65515 / 415860). The property owners will reimburse the City $96,793.09 for their share (50%) of the project cost in one lump-sum, or in installments for up to 10 years plus the interest. Summary: The alley paving project was initiated by a petition from the property owners adjacent to the above alley. The petition contained signatures representing 69% of the abutting property owners. The petition was accepted by the Board of Local Improvements (BLI) on October 14, 2013, to proceed with design of the alley paving project. The public hearing for the project was held on May 7, 2015 to share the project design and to receive public comments. At the public hearing, the Board of Local Improvements Memorandum 110 of 456 received favorable comments in support of the alley paving. We also received one written comment in support of this project. After hearing all the comments, the Board of Local Improvements voted to continue with the special assessment process for paving the alley. The estimated total cost of paving the alley is $193,586.18 of which the City will be responsible for 50% or $96,793.09. The property owners will be responsible for the other half of the project cost through the special assessment process. After approval of the special assessment cost schedule, the engineering staff will combine the City’s 2015 alley paving projects in one construction contract for letting and City Council approval of the construction contract. Attachments: Ordinance 71-O-15 Recommendation of BLI Estimate of Engineer of BLI 111 of 456 5/11/2015 71-O-15 AN ORDINANCE To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1515 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS: SECTION 1: That a local improvement shall be made within the City of Evanston, County of Cook, and State of Illinois, the nature, character, locality and description of which is as follows, to-wit: That the unimproved public alley in the block bounded by Central Street on the north, Harrison Street on the south, Central Park Avenue on the west, and Hurd Avenue on the east, in the City of Evanston, be improved by excavating, constructing the necessary drainage system and paving with 8” Portland Cement Concrete Pavement the North-South leg only to a width of fourteen and a half feet (14.5’). SECTION 2: That the Recommendation (Exhibit A) of the Board of Local Improvements of the City of Evanston, Illinois, of this Ordinance, and the Estimate of the Cost (Exhibit B) of said improvement made by the Engineer of said Board, both attached hereto, be and the same are hereby approved and by reference thereto made a part hereof. SECTION 3: That said improvement shall be made and the cost thereof, including the sum of One Hundred Ninety-Three Thousand Five Hundred Eighty-Six and 18/100 Dollars ($193,586.18), being the cost of making and collecting the Assessment and all other expenses as provided by law, shall be 112 of 456 71-O-15 ~2~ paid for by Special Assessment in accordance with the Illinois Municipal Code, Chapter 65, Section 5/9-2-1, et seq. SECTION 4: That Ninety-Six Thousand Seven Hundred Ninety- Three and 9/100 Dollars ($96,793.09) of the cost of said improvement shall be allocated by the City; and the remainder of the cost, Ninety-Six Thousand Seven Hundred Ninety-Three and 9/100 Dollars ($96,793.09) will be allocated as private benefit. SECTION 5: That the aggregate amount to be assessed and each individual assessment shall be divided into ten (10) installments in the manner provided by law, and each of said installment shall bear interest at the rate of seven percent (7%) per annum from sixty (60) days after the date of the first voucher issued on account of work done upon said proposed improvement. SECTION 6: That, for the purpose of anticipating the collection of the installments of said assessment levied against the real estate benefited thereby, general obligation bonds have been issued, fifty percent (50%) of which are payable by the City, homeowners pay remaining fifty percent (50%) of which are payable out of said installments, bearing interest at the rate of seven percent (7%) per annum, payable annually and signed on behalf of the City of Evanston, Illinois, by its Mayor and attested by its City Clerk and its corporate seal affixed thereto; and each interest coupon attached to said bonds shall likewise be executed by and shall bear the official or facsimile signature of the same officers who signed said bonds and who, if facsimile signatures are used, do adopt by 113 of 456 71-O-15 ~3~ their execution of said bonds as and for their proper signatures their respective facsimile signatures appearing on said coupons; and that said bonds shall be issued in accordance with and shall be in all respects conform to the provisions of an Act of the General Assembly of the State of Illinois, knows as the “Illinois Municipal Code,” effective July 1, 1961, and the Amendments thereto. SECTION 7: That Suzette Robinson, President of the Board of Local Improvements of the City of Evanston, Illinois, be and she is hereby directed to file a Petition in the Circuit Court of Cook County, Illinois, praying that steps may be taken to levy a Special Assessment to pay the cost of said improvement in accordance with the provisions of this ordinance and in the manner prescribed by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. SECTION 10: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 114 of 456 71-O-15 ~4~ SECTION 11: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2015 Adopted:___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 115 of 456 71-O-15 ~5~ Exhibit A Recommendation 116 of 456 117 of 456 71-O-15 ~6~ Exhibit B Estimate 118 of 456 119 of 456 120 of 456 For City Council Meeting of May 26, 2015 Item A10 Ordinance 72-O-15: Residential Exemption Parking District M For Introduction To: Honorable Mayor, Members of the City Council Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Rickey A. Voss, Parking/Revenue Manager Subject: Ordinance 72-O-15, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Section 10, Schedule X (F) 3: Residential Exemption Parking District M Date: May 11, 2015 Recommended Action: The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 72-O-15, amending Title 10, Chapter 11, Section 10, Schedule X (F) 3: Residential Exemption Parking District M, adding the condominium complex at 1800 Ridge Avenue to Residential Exemption Parking District M. Summary: Residents at the condominium complex located at 1800 Ridge Avenue have requested that their building be included in the Residential Exemption Parking District “M”. In 2006, City Ordinance 4-O-06 amended Title 10 to include condominium units at 1830 and 1834 Ridge Avenue that are adjacent to 1800 Ridge Avenue, to be included in the Residential Exemption Parking District “M”. According to the Cook County Assessor’s Office, the 1800 Ridge Avenue property was originally listed as an exempt property in 2006 and converted to condominiums in 2009, and therefore, not eligible for Residential Exemption Parking in 2006 when the original amendment for 1830 and 1834 Ridge Avenue was approved. The Transportation/Parking Committee approved the recommendation on April 22, 2015. Alderman Braithwaite supports the recommendation. --------------------------------------------------------------------- Attached: Copy of Ordinance 72-O-15 Memorandum 121 of 456 72-O-15 AN ORDINANCE Amending City Code Section 10-11-10 Limited Parking NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: 10-11-10 of the Evanston City Code of 2012, as amended (“City Code”), is hereby further amended to add the following: SCHEDULE X (F) 3: Residential Exemption Parking District M Those residents having a legal address upon the streets or portions of streets listed above are eligible to apply for and receive permits for residential exemption parking district M. Also, residents having a legal address of 1800 Ridge Avenue, 1830 Ridge Avenue and 1834 Ridge Avenue are eligible to apply for and receive district M parking permits. SECTION 2: That the findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: That if any provision of this Ordinance 72-O-15 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 122 of 456 72-O-15 ~2~ 72-O-15 that can be given effect without the invalid application or provision, and each invalid application of this Ordinance 72-O-15 is severable. SECTION 5: That this Ordinance 72-O-15 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2015 Adopted: ___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 123 of 456 For City Council Meeting of May 26, 2015 Item A11 Ordinance 73-O-15: Residential Exemption Parking District ‘A’ For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Rickey A. Voss, Parking/Revenue Manager Subject: Ordinance 73-O-15, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 10, Schedule X (F) 6: Residential Exemption Parking District A Date: May 12, 2015 Recommended Action: The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 73-O-15, amending portions of City Code Section 10-11-10, Schedule X (F) 6, Residential Exemption Parking District ‘A’ by including (1) the east side of Sherman Avenue to the already included west side of Sherman Avenue, Lincoln Street to Colfax Street; and (2) both sides of Orrington Avenue, Lincoln Street to Colfax Street. Summary: In recent months, the previous property formerly occupied by Kendall College has been converted to residential homes. Parking in this area has consistently been over utilized by others, including Northwestern University students as well as others from the property located on the East side of Orrington Avenue from Lincoln Street to Colfax Street (formerly known as Roycemore School). This amendment will expand the residential permit exemption to include (1) both sides of Sherman Avenue, Lincoln Street to Colfax Street; and (2) both sides of Orrington Avenue, Lincoln Street to Colfax Street. The amendment would provide additional parking for Residential Parking District ‘A’ subscribers in the immediate vicinity. The Transportation/Parking Committee approved the recommendation on April 22, 2015. Alderman Fiske supports the recommendation. --------------------------------------------------------------------- Attached: Copy of Ordinance 73-O-15 Memorandum 124 of 456 73-O-15 AN ORDINANCE Amending City Code Section 10-11-10 Limited Parking NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: 10-11-10 of the Evanston City Code of 2012, as amended (“City Code”), is hereby further amended to add the following: SCHEDULE X (F) 6: Residential Exemption Parking District A Sherman Avenue Both sides Lincoln Street to Colfax Street Orrington Avenue Both sides Lincoln Street to Colfax Street SECTION 2: That the findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: That if any provision of this Ordinance 73-O-15 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 73-O-15 that can be given effect without the invalid application or provision, and each invalid application of this Ordinance 73-O-15 is severable. 125 of 456 73-O-15 ~2~ SECTION 5: That this Ordinance 73-O-15 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2015 Adopted: ___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 126 of 456 For City Council Meeting of May 26, 2015 Item A12 Ordinance 74-O-15: Resident Only Parking Only District B For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Rickey A. Voss, Parking/Revenue Manager Subject: Ordinance 74-O-15, amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section XXll (B): Evanston Resident Only Parking Districts Date: May 11, 2015 Recommended Action: The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 74-O-15, amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section XXll (B): adding Evanston Resident Only Parking District subsection (B) District E-2 from six o'clock (6:00) P.M. to six o'clock (6:00) A.M., seven (7) days a week to include the area of Custer Avenue to Ridge Avenue from the CTA right of way to Mulford Street to and including Mulford Street, Case Street and Elmwood Avenue north of Case Street to the rear entrance of Saint Francis Hospital. Summary: At the request of Alderman Rainey, a parking survey was conducted to determine parking congestion in the area bordered by Custer Avenue to Ridge north of the CTA right-of-way to, and including, Mulford Street, Case Street and Elmwood Avenue north of Case Street to the rear entrance of Saint Francis Hospital. The survey was conducted from August 26, 2014 through August 30, 2014. The survey indicated that there were a number of two (2) hour periods that exceeded an 80% occupancy rate with seven (7) different periods of 100% occupancy after 6:00 P.M. Of the 307 different license plates recorded in the survey area, 39% did not register to Evanston residents, while 61% registered to Evanston residents. Based on the study and in accordance with City Ordinances 10-5-4-2(B)(4)(a) and 10-5- 4-2(B)(4)(b), the requirement of vehicles parked during any two (2) consecutive hours impacting an area must be equal to or greater than 70%, and commuter vehicles impacting an area must be equal to or greater than 30%. The surveyed area meets the minimum requirement of the ordinance to be considered impacted. Postcard surveys were conducted from November 20, 2014 to December 15, 2014 to ascertain if there was ample support for the proposed EVS districts. 327 letters with return cards were mailed for the survey area with 78 responding. Of those residents Memorandum 127 of 456 responding, 56 (72%) were in favor of the new district and 20 (26%) were opposed and 2 (2%) were returned with no indication of choice. The Transportation/Parking Committee recommended approval at the April 22, 2015 meeting. Alderman Rainey supports the recommendation. --------------------------------------------------------------------- Attached: Copy of Ordinance 74-O-15 2 128 of 456 74-O-15 AN ORDINANCE Amending City Code Section 10-11-22 Evanston Resident Only Parking Districts NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: 10-11-22 of the Evanston City Code of 2012, as amended (“City Code”), is hereby further amended to add the following: SCHEDULE XXII (B): Evanston Resident Only Parking District E2 Custer Avenue Both sides Mulford Street south to the CTA tracks Case Street North side Ridge Avenue to Custer Avenue Mulford Street North side Ridge Avenue to Custer Avenue Elmwood Avenue East side Case Street to the rear entrance of St. Francis Hospital SECTION 2: That the findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: That if any provision of this Ordinance 74-O-15 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 129 of 456 74-O-15 ~2~ 74-O-15 that can be given effect without the invalid application or provision, and each invalid application of this Ordinance 74-O-15 is severable. SECTION 5: That this Ordinance 74-O-15 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2015 Adopted: ___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 130 of 456 For City Council Meeting of May 26, 2015 Item A13 Ordinance 75-O-15: Residential Parking Only District 4 For Introduction To: Honorable Mayor, Members of the City Council Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Rickey A. Voss, Parking/Revenue Manager Subject: Ordinance 75-O-15, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Section 18, Schedule XVII: Residential Parking Only District 4. Date: May 12, 2015 Recommended Action: The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 75-O-15, amending Title 10, Chapter 11, Section 18, Schedule XVIII, extending Residential Only Parking District 4 from Greenwood Street to Lake Street. Summary: On July 28, 2014, City Council adopted Ordinance 83-O-14, a Zoning Ordinance Map Amendment for 1409 Dodge Avenue and 1825 Greenwood Street changing its designation as an I2 District to an R4 District. Currently, the parking on the east side of Dodge Avenue from Greenwood Street north to the first alley is without restriction due to its prior classification as an I2 District. With the adopted zoning change, the on-street parking in front of 1409 Dodge Avenue needs to be designated as a Residential Residents Parking Only District 4. This designation would modify the current Residents Parking Only from “Dodge Avenue, East Side, Lake Street to the first alley north of Greenwood Avenue” to “Dodge Avenue, East Side, Greenwood Street to Lake Street.” The Transportation/Parking Committee approved the recommendation on April 22, 2015. Alderman Braithwaite supports the recommendation. --------------------------------------------------------------------- Attached: Copy of Ordinance 75-O-15 Memorandum 131 of 456 75-O-15 AN ORDINANCE Amending City Code Section 10-11-18 Residential Only Parking Districts NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: 10-11-18 of the Evanston City Code of 2012, as amended (“City Code”), is hereby further amended to read as follows: SCHEDULE XVIII: Residential Only Parking District 4 Delete: Dodge Avenue East Side First alley north of Greenwood Street to Lake Street Add: Dodge Avenue East Side Greenwood Street to lake Street SECTION 2: That the findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: That if any provision of this Ordinance 75-O-15 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 132 of 456 75-O-15 ~2~ 75-O-15 that can be given effect without the invalid application or provision, and each invalid application of this Ordinance 75-O-15 is severable. SECTION 5: That this Ordinance 75-O-15 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2015 Adopted: ___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 133 of 456 For City Council meeting of May 26, 2015 Item A14 Ordinance 53-O-15: League of Women Voters Lease Agreement For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Leslie J. Perez, Administrative Supervisor Subject: Ordinance 53-O-15, Authorizing a 3-Year Lease Agreement with the League of Women Voters of Evanston for Office Space at the Lorraine H. Morton Civic Center Date: May 5, 2015 Recommended Action: Staff recommends City Council adoption of Ordinance 53-O-15 which authorizes a 3- year renewal of a lease agreement between League of Women Voters and the City of Evanston. This ordinance was introduced at the May 11, 2015, City Council meeting. Summary: The current lease with the League of Women Voters of Evanston, for the office space on the first floor of the Lorraine H. Morton Civic Center will expire on May 31, 2015. This leased space is utilized for the business activities of the League. The attached Ordinance is for a new three-year lease from June 1, 2015 to May 31, 2018 with an annual rent increase of 2% each of the three years. The current monthly rent paid by the LWV is $226. This renewal will increase the rent to $230 per month for the first year, $234 for the second year, and $238 for the third year. Attachments: Ordinance 53-O-15 Proposed Lease Agreement Memorandum 134 of 456 4/16/2015 53-O-15 AN ORDINANCE Authorizing the Lease of Certain Room Space on the First Floor of the Lorraine H. Morton Civic Center (Room 1030) to the League of Women Voters of Evanston from June 1, 2015 through May 31, 2018 WHEREAS, the City of Evanston (the “City) owns certain real property legally described as follows: PARCEL 1 Lot 1 (except the South 33 feet) thereof in Academy’s Subdivision of a part of Lot 19 in the Assessors Division of Section 7, Township 41 North, Range 14, east of the Third Principal Meridian, according to the plat of said Subdivision recorded June 2, 1897, in Book 72 of plats, page 36 as Document 2546204. PARCEL 2 Lots 1 to 18 (except the South 33 feet of said Lots 2 and 18) in Academy's Subdivision of part of Lot 19 in the Assessor's Division of fractional Section 7, Township 41 North, Range 14, East of the Third Principal Meridian, according to the plat of said subdivision recorded June 29, 1900, in book 78 of plats, page 48 as Document 2980315. PARCEL 3 All of the North and South 20 foot vacated alley lying West of and adjoining Lot 1 in Academy's subdivision aforesaid also all of the East and West 16.9 foot vacated alley lying between Lots 9 and 10 in Academy’s Subdivision aforesaid all in Cook County, Illinois, commonly known as 2100 Ridge Avenue, Evanston, Illinois; and WHEREAS, said real estate is improved with a five-story building known as the Lorraine H. Morton Civic Center (the “Civic Center”); and WHEREAS, the League of Women Voters of Evanston (the “League”) currently leases from the City certain first floor room space, commonly known as room 135 of 456 53-O-15 1030, in the Civic Center, and the League desires to continue leasing said room space; and WHEREAS, the City Council has determined that it is in the best interests of the City to negotiate and execute a three (3) year lease agreement for said room space with the League, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-4-1 of the Evanston City Code of 1979, as amended (the “City Code”), t he City Manager is hereby authorized and directed to negotiate and execute, and the City Clerk is hereby authorized and directed to attest, on behalf of the City, the lease agreement, by and between the City, as lessor, and the League, as lessee, for the first-floor room space in the Civic Center, in accordance with the rental schedule and terms provided in the lease agreement. The lease agreement shall be in substantial conformity with the Lease attached hereto as Exhibit “A” and incorporated herein by reference. SECTION 3: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions on the Lease of aforesaid room space as may be determined to be in the best interests of the City. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: If any provision of this Ordinance or application thereof to 136 of 456 53-O-15 any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Ordinance is severable. SECTION 6: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 7: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Ayes: ______________ Nays: ______________ Introduced:_________________, 2015 Adopted:___________________, 2015 Approved: _________________________, 2015 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 137 of 456 53-O-15 EXHIBIT A Lease between the City of Evanston and the League of Women Voters for the Lorraine H. Morton Civic Center, Room 1030, from June 1, 2015 through May 31, 2018 138 of 456 53-O-15 LEASE BETWEEN THE CITY OF EVANSTON AND THE LEAGUE OF WOMEN VOTERS FOR THE LORRAINE H. MORTON CIVIC CENTER , ROOM 1030 FROM JUNE 1, 2015 THROUGH MAY 31, 2018 T E R M O F L E A S E DATE OF LEASE: BEGINNING ENDING ANNUAL RENT June 1, 2015 May 31, 2018 $230.00/month in Year 1 running June 1, 2015 – May 31, 2016 $234.00/month in Year 2 running June 1, 2016 – May 31, 2017 $238.00/month in Year 3 running June 1, 2017 – May 31, 2018 DEMISED PREMISES: Room 1030 2100 Ridge Avenue Evanston, Illinois 60201 PURPOSE: Utilization of vacant office space in the Lorraine H. Morton Civic Center by the League of Women Voters of Evanston for conduct of official business. LESSEE: League of Women Voters of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 LESSOR: City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 IN CONSIDERATION of the agreements herein stated, LESSOR hereby leases to LESSEE Room 1030 of the Lorraine H. Morton Civic Center consisting of one hundred three (103) square feet, to be used for the business activities of the LESSEE subject to the conditions stated herein. 1. The LESSEE shall pay or cause to be paid the rent above stated to the LESSOR, said rent to be due and payable one month in advance, by the first calendar 139 of 456 53-O-15 day of each month. Said rent shall be paid at the office of the LESSOR, Facilities Management Department, Room 1450, 2100 Ridge Avenue, Evanston, Illinois 60201. 2. This is a lease renewal. LESSEE knows the condition of said demised premises, acknowledges the same to be in good order and repair, and acknowledges that no representations as to the condition and repair thereof have been made by the LESSOR or its agent at any time that are not expressed herein or herein endorsed. 3. LESSOR will at all reasonable hours during each day and evening, from October 1st to May 31st, during the term, when required by the season, furnish at its own expense heat for the heating apparatus in the demised premises, except when prevented by accidents and unavoidable delays, provided, however, that the LESSOR shall not be held liable in damages on account of any personal injury or loss occasioned by the failure of the heating apparatus to heat the premises sufficiently, by any leakage or breakage of the pipes, by any defect in the electric wiring, elevator apparatus and service thereof, or by reason of any other defect, latent or patent, in, around, or about the said building. LESSOR will air-condition the premises between June 1st and September 30th. 4. LESSOR will cause the halls, corridors and other parts of the building adjacent to the demised premises to be lighted, cleaned and generally cared for, accidents and unavoidable delays excepted. 5. LESSEE shall comply with such rules and regulations as may later b e required of it by LESSOR for the necessary, proper, and orderly care of the Lorraine H. Morton Civic Center building in which the demised premises are located. 6. LESSEE shall neither sublet the demised premises or any part thereof, 140 of 456 53-O-15 assign, nor otherwise transfer this Lease nor permit by any act or default any transfer of LESSEE'S interest by operation of law, nor offer the demised premises or any part thereof for lease or sublease, nor permit the use thereof for any purpose other than as above mentioned, without in each case the prior written consent of LESSOR. 7. No modifications, alterations, additions, installations, or renovations including decorating shall be undertaken by the LESSEE without first obtaining the written permission from the LESSOR. The cost of all alterations and additions, etc. to said demised premises shall be borne by the LESSEE and all such alterations and additions shall remain for the benefit of the LESSOR. In the event uniform window treatment is required by LESSOR, LESSOR shall supply and install materials at LESSOR'S expense. 8. LESSEE shall return the demised premises to LESSOR at the termination of the lease with glass of like kind and quality in the several doors and windows thereof, entire and unbroken, shall not allow any waste or misuse, and will not neglect the water or light fixtures on the demised premises; LESSEE shall compensate other tenants of the building for damage caused by Lessee’s misuse, waste or neglect. 9. At the termination of the Lease, by lapse of time or otherwise, LESSEE agrees to yield up immediate and peaceable possession to LESSOR, and failing so to do, to pay as liquidated damages, for the whole time such possession is withheld, the sum of two hundred and no/100 dollars ($200.00) per day, and it shall be lawful for the LESSOR or his legal representative at any time thereafter, without notice, to re-enter the demised premises or any part thereof, and to expel, remove and put out the LESSEE or any person or persons occupying the said premises, using such force as 141 of 456 53-O-15 may be necessary so to do, and to repossess and enjoy the premises again as before this Lease, without prejudice to any remedies which might otherwise be used for arrears of rent or breach of covenants; or in case the said premises shall be abandoned, deserted, or vacated, and remain unoccupied five (5) days consecutively, the LESSEE hereby authorizes and requests the LESSOR as LESSEE'S agent to re-enter the premises and remove all articles found therein, regardless of ownership, place them in some regular storage warehouse or other suitable storage place for no more than forty- five (45) days, at the cost and expense of LESSEE, and proceed to re-rent the said premises at the LESSOR'S option and discretion and apply all money so received after paying the expenses of such removal toward the rent accruing under this Lease. This request shall not in any way be construed as requiring any compliance therewith on the part of the LESSOR. If the LESSEE shall fail to pay the rent at the times, place and i n the manner above provided, and the same shall remain unpaid five (5) business days after the day whereon the same should be paid, the LESSOR by reason thereof shall be authorized to declare the term ended, and the LESSEE hereby agrees that the LESSOR, his agents or assigns may begin suit for possession or rent. 10. In the event of re-entry and removal of the articles found on the premises and personally owned by LESSEE or others as herein provided, the LESSEE hereby authorizes and requests the LESSOR to sell the same at public or private sale within fifteen (15) days notice, and the proceeds thereof, after paying the expenses of removal, storage and sale to apply towards the rent reserved herein, rendering the overplus, if any, to LESSEE upon demand. 142 of 456 53-O-15 11. At the termination of this Lease by lapse of time or otherwise, Lessee shall leave the demised premises in broom clean condition and shall turn over any and all keys to the City Manager. Lessee shall pay Lessor for any damages to the leased premises beyond normal wear and tear and shall do so within thirty (30) days of invoicing therefor by the City. 12. In the event that the LESSOR, his successors, attorneys or assigns shall desire to regain the possession of the demised premises herein described for any reason, LESSOR shall have the option of so doing upon giving the LESSEE sixty (60) days notice of LESSOR'S election to exercise such option. 13. Only those signs, posters and bulletins expressly permitted by LESSOR shall be allowed in and around the building containing the demised premises. This condition shall include, but not be limited to, signage, posters, or announcements relating to any election, candidates for public office, or other matters of public interest. 14. The LESSOR will at its cost supply electric lighting, cleaning and general maintenance of the demised premises and adjoining stairwells and access corridors. The cleaning of said premises shall be conducted on the same schedule and in the same scope and manner as with other City offices, during hours which will not unreasonably interfere with the conduct of business. 15. Access to the building and the demised premises during periods other than regular business hours, by the LESSEE, his agents or employees shall be allowed only to the demised premises and the corridors and stairwells required for access thereto, and only to those persons who have been designated in writing by the LESSEE and approved by the LESSOR. 143 of 456 53-O-15 16. All applicable laws, and ordinances, and City policies concerning political activities and electioneering shall be observed by the LESSEE in and around the demised premises. 17. The provisions of the Municipal Code of the City of Evanston concerning the consumption and use of alcoholic beverages are hereby incorporated by reference and made a part of this lease. 18. The LESSEE agrees that there shall be no unrefrigerated food stored on the leased premises, and that no refrigerator of a capacity greater than six (6) cubic feet, or stoves or other appliances for the preservation or preparation of food, other than a coffee pot or device for warming water for beverage preparation, shall be installed or otherwise maintained on the premises. 19. LESSEE shall, during the entire term hereof, keep in full force and effect a Comprehensive General liability policy in the amount of one million and no/100 dollars ($1,000,000.00) with respect to the leased premises, with provisions acceptable to Lessor, and the activities of LESSEE in the leased premises. LESSEE shall furnish copies of a Certificate of Insurance with the LESSOR/OWNER named as an additional insured with an insurance company acceptable to the LESSOR. The LESSEE shall furnish, where requested, a certified copy of the policy(s) to the LESSOR. The policy(s) shall provide, in the event the insurance should be changed or cancelled, such change or cancellation shall not be effective until thirty (30) days after the LESSOR has received written notice from the insurance company(s). An insurance company having less than an A- Policyholder’s Rating by the Alfred M. Best Company will not be 144 of 456 53-O-15 considered acceptable. LESSEE shall also insure the following indemnity provisions, and such agreement shall be clearly recited in the body of the Certificate of Insurance: LESSEE hereby agrees to indemnify, protect and save LESSOR safe and harmless against all claims, actions, or causes of action resulting from loss, damage, or injury to any person or persons or property caused by, connected with, or resulting from LESSEE’s operations on the leased premises or any activities by LESSEE’s agents, servants, employees, or invitees thereon. In the event of any conflict between the language of the insurance policy(s) and the above-recited indemnity provisions, the indemnity provision shall govern. If requested by the LESSOR, the LESSEE at its own expense, cost, and risk shall defend and pay all costs, including attorney's fees, of any and all suits or other legal proceedings that may be brought or instituted against the LESSOR, or any such claim or demand, and pay and satisfy any judgment that may be rendered against them in any such suit or legal proceeding or the amount of any compromise or settlement that may result therefrom. Notwithstanding any of the foregoing, LESSEE has no obligation to defend or indemnify LESSOR in or for any claim or action against LESSOR alleging negligence or gross negligence. 20. The Lease is executed in Evanston, Illinois. The laws of Illinois shall be applicable in the event of a dispute between Lessor and Lessee. Venue shall be in Cook County, Illinois. The parties waive trial by jury. 21. Notices given or required under this Lease shall be sent to the City in care of the Facilities Management Department and to the League of Women Voters. A mailed notice must be sent by first class mail, return receipt requested and is effective five (5) days after deposit in the U.S. Mail. Notice given by personal delivery is effective upon delivery. 145 of 456 53-O-15 22. The persons whose names are subscribed below on behalf of the Lessor and Lessee represent and warrant that they are properly authorized to execute this Lease on behalf of their respective parties. WITNESS the hands and seals of the parties hereto, as of the date of this Lease stated above. LESSOR: LESSEE: City of Evanston League of Women Voters of Evanston By: ____________________________ By: _______________________________ Wally Bobkiewicz, City Manager _______________________________ ATTEST: Typed Name _______________________________ By: ____________________________ Title Rodney Greene, City Clerk Date: _____________________, 2015 Date: ________________________, 2015 146 of 456 For City Council meeting of May 26, 2015 Item A15 Ordinance 61-O-15: Alley Paving Special Assessment No. 1513 For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Sat Nagar, P.E., Assistant Director of Public Works Dan Manis, P.E., Senior Project Manager Subject: Ordinance 61-O-15, Alley Paving Special Assessment No. 1513 Date: April 30, 2015 Recommended Action: Staff recommends City Council adopt Ordinance 61-O-15, allowing the paving of the alley north of Colfax Street, east of Central Park Avenue through the Special Assessment Process. This ordinance was introduced at the May 11, 2015 City Council meeting. Funding Source: Funding of $252,624.94 is provided by the Capital Improvement Fund (Account 4150.65515 / 415860). The property owners will reimburse the City $126,312.47 for their share (50%) of the project cost in one lump-sum, or in installments for up to 10 years plus the interest. Summary: The alley paving project was initiated by a petition from the property owners adjacent to the above alley. The petition contained signatures representing 53% of the abutting property owners. The petition was accepted by the Board of Local Improvements (BLI) on June 9, 2014, to proceed with design of the alley paving project. The public hearing for the project was held on April 9, 2015 to share the project design and to receive public comments. At the public hearing, the Board of Local Improvements received favorable comments in support of the alley paving. We also received 5 written comments in support of this project. Some residents expressed their concerns for paying the special assessment cost for the alley paving project. Memorandum 147 of 456 After hearing all the comments, the Board of Local Improvements voted to continue with the special assessment process for paving the alley. The estimated total cost of paving the alley is $252,624.94 of which the City will be responsible for 50% or $126,312.47. The property owners will be responsible for the other half of the project cost through the special assessment process. After approval of the special assessment cost schedule by the Court, the engineering staff will combine the City’s 2015 alley paving projects in one construction contract for letting and City Council approval of the construction contract. Legislative History: The Ordinance was introduced at the City Council meeting on May 11, 2015 Attachments: Ordinance 61-O-15 Recommendation of BLI Estimate of Engineer of BLI 148 of 456 4/28/2015 61-O-15 AN ORDINANCE To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1513 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS: SECTION 1: That a local improvement shall be made within the City of Evanston, County of Cook, and State of Illinois, the nature, character, locality and description of which is as follows, to-wit: That the unimproved public alley in the block bounded by Harrison Street on the north, Colfax Street on the south, Central Park Avenue on the west, and Lincolnwood Drive on the east, in the City of Evanston, be improved by excavating, constructing the necessary drainage system and paving with 8” Portland Cement Concrete Pavement to a width of fifteen feet (15’). SECTION 2: That the Recommendation (Exhibit A) of the Board of Local Improvements of the City of Evanston, Illinois, of this Ordinance, and the Estimate of the Cost (Exhibit B) of said improvement made by the Engineer of said Board, both attached hereto, be and the same are hereby approved and by reference thereto made a part hereof. SECTION 3: That said improvement shall be made and the cost thereof, including the sum of Two Hundred Fifty-Two Thousand Six Hundred Twenty-Four and 94/100 Dollars ($252,624.94), being the cost of making and collecting the Assessment and all other expenses as provided by law, shall be 149 of 456 61-O-15 ~2~ paid for by Special Assessment in accordance with the Illinois Municipal Code, Chapter 65, Section 5/9-2-1, et seq. SECTION 4: That One Hundred Twenty-Six Thousand Three Hundred Twelve and 47/100 Dollars ($126,312.47) of the cost of said improvement shall be allocated by the City; and the remainder of the cost, One Hundred Twenty-Six Thousand Three Hundred Twelve and 47/100 Dollars ($126,312.47) will be allocated as private benefit. SECTION 5: That the aggregate amount to be assessed and each individual assessment shall be divided into ten (10) installments in the manner provided by law, and each of said installment shall bear interest at the rate of seven percent (7%) per annum from sixty (60) days after the date of the first voucher issued on account of work done upon said proposed improvement. SECTION 6: That, for the purpose of anticipating the collection of the installments of said assessment levied against the real estate benefited thereby, general obligation bonds have been issued, fifty percent (50%) of which are payable by the City, homeowners pay remaining fifty percent (50%) of which are payable out of said installments, bearing interest at the rate of seven percent (7%) per annum, payable annually and signed on behalf of the City of Evanston, Illinois, by its Mayor and attested by its City Clerk and its corporate seal affixed thereto; and each interest coupon attached to said bonds shall likewise be executed by and shall bear the official or facsimile signature of the same officers who signed said bonds and who, if facsimile signatures are used, do adopt by 150 of 456 61-O-15 ~3~ their execution of said bonds as and for their proper signatures their respective facsimile signatures appearing on said coupons; and that said bonds shall be issued in accordance with and shall be in all respects conform to the provisions of an Act of the General Assembly of the State of Illinois, knows as the “Illinois Municipal Code,” effective July 1, 1961, and the Amendments thereto. SECTION 7: That Suzette Robinson, President of the Board of Local Improvements of the City of Evanston, Illinois, be and she is hereby directed to file a Petition in the Circuit Court of Cook County, Illinois, praying that steps may be taken to levy a Special Assessment to pay the cost of said improvement in accordance with the provisions of this ordinance and in the manner prescribed by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. SECTION 10: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 151 of 456 61-O-15 ~4~ SECTION 11: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2015 Adopted:___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 152 of 456 61-O-15 ~5~ Exhibit A Recommendation 153 of 456 154 of 456 61-O-15 ~6~ Exhibit B Estimate 155 of 456 156 of 456 157 of 456 For City Council meeting of May 26, 2015 Item A16 Ordinance 62-O-15: Alley Paving Special Assessment No. 1514 For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Sat Nagar, P.E., Assistant Director of Public Works Dan Manis, P.E., Senior Project Manager Subject: Ordinance 62-O-15 Alley Paving Special Assessment No. 1514 Date: April 30, 2015 Recommended Action: Staff recommends City Council adopt Ordinance 62-O-15, allowing the paving of the alley north of Lyons Street, east of Ashland Avenue through the Special Assessment Process. This ordinance was introduced at the May 11, 2015 City Council meeting. Funding Source: Funding of $261.013.58 is provided by the Capital Improvement Fund (Account 4150.65515 / 415860). The property owners will reimburse the City $130,506.79 for their share (50%) of the project cost in one lump-sum, or in installments for up to 10 years plus the interest. Summary: The alley paving project was initiated by a petition from the property owners adjacent to the above alley. The petition contained signatures representing 55% of the abutting property owners. The petition was accepted by the Board of Local Improvements (BLI) on November 10, 2014, to proceed with design of the alley paving project. The public hearing for the project was held on April 9, 2015 to share the project design and to receive public comments. At the public hearing, the Board of Local Improvements received favorable comments in support of the alley paving. We also received four written comments in support of the project. Some residents expressed their concerns for paying the special assessment cost for the alley paving project. After hearing all the comments, the Board of Local Improvements voted to continue with the special assessment process for paving the alley. The estimated total cost of paving the alley is $261.013.58 of which the City will be responsible for 50% or $130,506.79. Memorandum 158 of 456 The property owners will be responsible for the other half of the project cost through the special assessment process. After approval of the special assessment cost schedule by the Court, the engineering staff will combine the City’s 2015 alley paving projects in one construction contract for letting and City Council approval of the construction contract. Legislative History: The Ordinance was introduced at the City Council meeting on May 11, 2015 Attachments: Ordinance 62-O-15 Recommendation of BLI Estimate of Engineer of BLI 159 of 456 4/28/2015 62-O-15 AN ORDINANCE To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1514 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS: SECTION 1: That a local improvement shall be made within the City of Evanston, County of Cook, and State of Illinois, the nature, character, locality and description of which is as follows, to-wit: That the unimproved public alley in the block bounded by Emerson Street on the north, Lyons Street on the south, Ashland Avenue on the west, and Wesley Avenue on the east, in the City of Evanston, be improved by excavating, constructing the necessary drainage system and paving with 8” Portland Cement Concrete Pavement to a width of fifteen feet (15’). SECTION 2: That the Recommendation (Exhibit A) of the Board of Local Improvements of the City of Evanston, Illinois, of this Ordinance, and the Estimate of the Cost (Exhibit B) of said improvement made by the Engineer of said Board, both attached hereto, be and the same are hereby approved and by reference thereto made a part hereof. SECTION 3: That said improvement shall be made and the cost thereof, including the sum of Two Hundred Sixty-One Thousand Thirteen and 58/100 Dollars ($261,013.58), being the cost of making and collecting the Assessment and all other expenses as provided by law, shall be paid for by 160 of 456 62-O-15 ~2~ Special Assessment in accordance with the Illinois Municipal Code, Chapter 65, Section 5/9-2-1, et seq. SECTION 4: That One Hundred Thirty Thousand Five Hundred Six and 79/100 Dollars ($130,506.79) of the cost of said improvement shall be allocated by the City; and the remainder of the cost, One Hundred Thirty Thousand Five Hundred Six and 79/100 Dollars ($130,506.79) will be allocated as private benefit. SECTION 5: That the aggregate amount to be assessed and each individual assessment shall be divided into ten (10) installments in the manner provided by law, and each of said installment shall bear interest at the rate of seven percent (7%) per annum from sixty (60) days after the date of the first voucher issued on account of work done upon said proposed improvement. SECTION 6: That, for the purpose of anticipating the collection of the installments of said assessment levied against the real estate benefited thereby, general obligation bonds have been issued, fifty percent (50%) of which are payable by the City, homeowners pay remaining fifty percent (50%) of which are payable out of said installments, bearing interest at the rate of seven percent (7%) per annum, payable annually and signed on behalf of the City of Evanston, Illinois, by its Mayor and attested by its City Clerk and its corporate seal affixed thereto; and each interest coupon attached to said bonds shall likewise be executed by and shall bear the official or facsimile signature of the same officers who signed said bonds and who, if facsimile signatures are used, do adopt by 161 of 456 62-O-15 ~3~ their execution of said bonds as and for their proper signatures their respective facsimile signatures appearing on said coupons; and that said bonds shall be issued in accordance with and shall be in all respects conform to the provisions of an Act of the General Assembly of the State of Illinois, knows as the “Illinois Municipal Code,” effective July 1, 1961, and the Amendments thereto. SECTION 7: That Suzette Robinson, President of the Board of Local Improvements of the City of Evanston, Illinois, be and she is hereby directed to file a Petition in the Circuit Court of Cook County, Illinois, praying that steps may be taken to levy a Special Assessment to pay the cost of said improvement in accordance with the provisions of this ordinance and in the manner prescribed by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. SECTION 10: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 162 of 456 62-O-15 ~4~ SECTION 11: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2015 Adopted:___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 163 of 456 62-O-15 ~5~ Exhibit A Recommendation 164 of 456 165 of 456 62-O-15 ~6~ Exhibit B Estimate 166 of 456 167 of 456 168 of 456 For City Council meeting of May 26, 2015 Items A17, A18, A19 Ordinances 63-O-15, 64-O-15 & 65-O-15: Dedication of Land for Alley Paving For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Sat Nagar, P.E., Assistant Director of Public Works Dan Manis, P.E., Senior Project Manager Subject: Ordinances 63-O-15, 64-O-15 & 65-O-15, Dedicating Land for Alley Paving Project: Alley North of Thayer Street, East of Marcy Avenue Date: April 30, 2015 Recommended Action: Staff recommends City Council adopt Ordinances 63-O-15, 64-O-15 & 65-O-15 dedicating portions of land from 2734, 2738 & 2746 Central Park Avenue parcels to the City of Evanston for the purpose of improving the adjacent public alley. These ordinances were introduced at the May 11, 2015 City Council meeting. (A17) Ordinance 63-O-15, Dedicating for Alley Paving Purposes Certain Land Owned by John J. Simonetti and Megan Crisham North of Thayer Street and East of Marcy Avenue For Action (A18) Ordinance 64-O-15, Dedicating for Alley Paving Purposes Certain Land Owned by Sarah J. Russell North of Thayer Street and East of Marcy Avenue For Action (A19) Ordinance 65-O-15, Dedicating for Alley Paving Purposes Certain Land Owned by Zachary Mettee and Mary Mettee North of Thayer Street and East of Marcy Avenue For Action Memorandum 169 of 456 Summary: The City of Evanston received a petition to pave the alley north of Thayer Street, east of Marcy Avenue and west of Central park Avenue. This portion of the alley is 381 feet in length. The width of the alley is 16 feet for 186 feet of the alley, narrowing to eight feet for the remaining 195 feet of the alley behind 2734, 2738, 2742 & 2746 Central Park Avenue as shown on the attached drawing. The section of the alley that is eight feet in width is below the recommended minimum width of 14 feet for two-wa y traffic, making it unsafe for two-way vehicle travel. After a discussion with the ward Alderman, City staff approached the property owners adjacent to the 8-foot alley requesting that they dedicate an additional eight feet of land to allow for a constant 16-foot right-of-way and construction of the two-way alley. Three of the owners agreed to dedicate the land. With approval of these Ordinances, the property owners named will dedicate this land at no cost to the City and in return the City will waive the alley paving special assessment charges to these property owners. The property owner of 2742 Central park Avenue did not agree to dedicate the land for the alley paving project. The proposed alley will be paved eight feet behind 2742 Central park Avenue on City right-of-way with a transition to sixteen feet on north and south of the unpaved portion of the gravel alley. The owners have signed the plat of dedication dedicating the land to the City. The signed plats of dedication are attached as exhibits to the ordinances. The alley construction currently is scheduled for the summer of 2015 following Council approval. Legislative History: These ordinances were introduced at the City Council meeting on May 11, 2015 Attachments: Ordinances 63-O-15, 64-O-15 & 65-O-15 Map showing the private alley 170 of 456 4/27/2015 63-O-15 AN ORDINANCE Dedicating for Alley Paving Purposes Certain Land Owned by John J. Simonetti and Megan Crisham North of Thayer Street and East of Marcy Avenue WHEREAS, it is in the best interests of the City of Evanston t o pave the alley north of Thayer Street and east of Marcy Avenue; and WHEREAS, certain land owned by John J. Simonetti and Megan Crisham, (the “Owners”) is needed to complete the aforesaid alley paving; and WHEREAS, the Owners are willing to dedicate that portion of land they own to the City of Evanston at no cost; and WHEREAS, it is in the best interests of the City to accept the dedication from the Owners that portion of land needed to complete the paving of the alley north of Thayer Street and east of Marcy Avenue, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are found as fact and made a part hereof. SECTION 2: That the portion of property north of Thayer Street and east of Marcy Avenue owned by John J. Simonetti and Megan Crisham , measuring 8.0 feet in width and 39.00 feet in length as indicated in the Plat of Dedication dated February 20, 2014, attached hereto and incorporated herein as Exhibit A, bears the Property 171 of 456 63-O-15 ~2~ Identification Number of 05-33-411-075-0000, and is commonly known as 2746 Central Park Avenue. SECTION 3: That the aforementioned portion of property is legally described as follows: THE WEST 8 FEET OF THE EAST HALF OF LOTS 8 AND 9 (TAKEN AS A TRACT) (EXCEPT THE SOUTH 157 FEET OF SAID TRACT) IN THE CIRCUIT COURT PARTITION OF LOT 4 IN THE WEST HALF OF THE EAST HALF, SOUTH OF THE ROAD, IN COUNTY CLERKS DIVISION OF SECTION 33, TOWNSHIP 42 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. as found in Exhibit A. SECTION 4: That the aforementioned portion of property be and hereby is accepted as, and dedicated for, a public alley by the City Council of the City of Evanston. SECTION 5: That a certified copy of this Ordinance 63-O-15, together with a true and correct Plat of said dedication, be recorded at the Office of Recorder of Deeds in Cook County, Illinois. SECTION 6: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: That this Ordinance 63-O-15 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: That if any provision of this Ordinance 63-O-15 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 63-O-15 that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. 172 of 456 63-O-15 ~3~ Ayes: ______________ Nays: ______________ Introduced:_________________, 2015 Adopted:___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 173 of 456 63-O-15 ~4~ Exhibit A Plat of Dedication PIN 05-33-411-075-0000 2746 Central Park Avenue February 20, 2014 174 of 456 SURVEY NOTES: Note R. & M. denotes Record and Measured distances respectively. Distances are marked in feet and decimal parts thereof. Compare all points BEFORE building by same and at once report any differences BEFORE damage is done. For easements, building lines and other restrictions not shown on survey plat refer to your abstract, deed, contract, title policy and local building line regulations. NO dimensions shall be assumed by scale measurement upon this plat. Unless otherwise noted hereon the Bearing Basis, Elevation Datum and Coordinate Datum if used is ASSUMED. COPYRIGHT GREMLEY & BIEDERMANN, INC. 2014 "All Rights Reserved" The West 8 feet of the East Half of Lots 8 and 9 (taken as a tract) (except the South 157 feet of said tract) in the Circuit Court Partition of Lot 4 in the West Half of the East Half, South of the road, in County Clerks Division of Section 33, Township 42 North, Range 13, East of the Third Principal Meridian, in Cook County, Illinois. Area of Property = 276 Sq. Ft. STATE OF ILLINOIS) COUNTY OF COOK)SS I, ____________________, A PROFESSIONAL ILLINOIS LAND SURVEYOR, DO HEREBY CERTIFY THAT I HAVE PREPARED THE PLAT HEREON DRAWN FROM PREVIOUS PLATS AND RECORDS FOR PURPOSES OF OPENING THE PUBLIC ALLEY AS SHOWN ON THE PLAT HEREON DRAWN. DIMENSIONS ARE SHOWN IN FEET AND DECIMAL PARTS THEREOF. SIGNED ON ____________________. BY: _____________________________________________ PROFESSIONAL ILLINOIS LAND SURVEYOR NO. __________ My license expires November 30, 2014 State of Illinois) County of )ss _____________________________________, does hereby certify that it is the owner of the property described hereon and that it has caused the said property to be surveyed and dedicated as shown hereon. Dated:_______________________A.D.2014. By:_________________________________ State of Illinois) County of )ss I,__________________________, a Notary Public in and for the County and State aforesaid, do hereby certify that ____________________ personally known to me to be the same person who appeared before me this day in person and acknowledged that he (she) is the owner of the property described on the plat hereon drawn and that as such owner he (she) signed, sealed and delivered the said instrument for the uses and purposes therein set forth. Given under my hand and seal this _________day of___________________A.D.2014. _____________________________________________ Notary Public The undersigned, ____________________, as mortgagee under Mortgage recorded in the recorder's office of Cook County, Illinois, on the _____ day of __________, A.D.2014 as document number __________ hereby consents to and approves the plat hereon drawn. ______________________________ Mortgagee By:______________________________ Attest: _______________________ President Secretary State of Illinois) County of Cook)ss I, ____________________ , a Notary Public in and for the county in the State aforesaid do hereby certify that ____________________, _____ President of ____________________ and ____________________, _____ Secretary of said ____________________ who are personally known to me to be the same persons whose names are subscribed to the foregoing instrument as such _____ President and _____ Secretary, respectively, appeared before me this day in person and acknowledged that they signed and delivered the said instrument as their own free and voluntary act and as the free and voluntary act of said __________, as mortgagee, for the uses and purposes therein set forth, and the said __________ did also then and there acknowledge that he (or she) as custodian of the corporate seal of said _____ did affix the said corporate seal of said _____ as his (or her) own free and voluntary act and as the free and voluntary act of said _____, as mortgagee as aforesaid, for the uses and purposes therein set forth. Given under my hand and notarial seal this _____ day of __________ A.D. 2014. ___________________________________ Notary Public 175 of 456 SURVEY NOTES: Note R. & M. denotes Record and Measured distances respectively. Distances are marked in feet and decimal parts thereof. Compare all points BEFORE building by same and at once report any differences BEFORE damage is done. For easements, building lines and other restrictions not shown on survey plat refer to your abstract, deed, contract, title policy and local building line regulations. NO dimensions shall be assumed by scale measurement upon this plat. Unless otherwise noted hereon the Bearing Basis, Elevation Datum and Coordinate Datum if used is ASSUMED. COPYRIGHT GREMLEY & BIEDERMANN, INC. 2014 "All Rights Reserved" City Council Certificate State of Illinois) County of Cook)ss Approved by the City Council of the City of Evanston, Illinois, at a meeting held on the __________ day of ____________________, A.D., 2015, in witness whereof, I set my hand and affix the Corporate Seal of said City. Dated this __________ day of ____________________ A.D., 2015 By:_________________________________ City Clerk of Evanston, Illinois City Collector Certificate State of Illinois) County of Cook)ss I,____________________________________, City Collector of the City of Evanston, Illinois, do hereby certify that there are no delinquent taxes or unpaid current, or forfeited special assessments, or any deferred installments thereon that have been apportioned against the tract of land included in this Plat of Dedication. Dated this __________ day of ____________________ A.D., 2015 By:_________________________________ City Collector of Evanston, Illinois Zoning Administrator Certificate State of Illinois) County of Cook)ss Approved this __________ day of ____________________ A.D., 2015 By:_________________________________ Zoning Administrator, Evanston, Illinois Director of Public Works Certificate State of Illinois) County of Cook)ss Approved this __________ day of ____________________ A.D., 2015 By:_________________________________ Director of Public Works, Evanston, Illinois Corporation Councel Certificate State of Illinois) County of Cook)ss Approved this __________ day of ____________________ A.D., 2015 By:_________________________________ Corporation Councel, Evanston, Illinois 176 of 456 4/27/2015 64-O-15 AN ORDINANCE Dedicating for Alley Paving Purposes Certain Land Owned by Sarah J. Russell North of Thayer Street and East of Marcy Avenue WHEREAS, it is in the best interests of the City of Evanston t o pave the alley north of Thayer Street and east of Marcy Avenue; and WHEREAS, certain land owned by Sarah J. Russell, (the “Owner”) is needed to complete the aforesaid alley paving; and WHEREAS, the Owner is willing to dedicate that portion of land she owns to the City of Evanston at no cost; and WHEREAS, it is in the best interests of the City to accept the dedication from the Owner that portion of land needed to complete the paving of the alley north of Thayer Street and east of Marcy Avenue, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are found as fact and made a part hereof. SECTION 2: That the portion of property north of Thayer Street and east of Marcy Avenue owned by Sarah Russell, measuring 8.0 feet in width and 39.00 feet in length as indicated in the Plat of Dedication dated February 20, 2014, attached hereto and incorporated herein as Exhibit A, bears the Property Identification Number of 05-33-411-079-0000, and is commonly known as 2734 Central Park Avenue. 177 of 456 64-O-15 ~2~ SECTION 3: That the aforementioned portion of property is legally described as follows: THE WEST 8 FEET OF THE SOUTH OF THE EAST HALF OF LOTS 8 AND 9 (TAKEN AS A TRACT) IN CIRCUIT COURT PARTITION OF LOT 4 IN THE WEST HALF OF THE EAST HALF, SOUTH OF ROAD, IN COUNTY CLERK’S DIVISION OF SECTION 33, TOWNSHIP 42 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. as found in Exhibit A. SECTION 4: That the aforementioned portion of property be and hereby is accepted as, and dedicated for, a public alley by the City Council of the City of Evanston. SECTION 5: That a certified copy of this Ordinance 64-O-15, together with a true and correct Plat of said dedication, be recorded at the Office of Recorder of Deeds in Cook County, Illinois. SECTION 6: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: That this Ordinance 64-O-15 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: That if any provision of this Ordinance 64-O-15 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 64-O-15 that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. Ayes: ______________ 178 of 456 64-O-15 ~3~ Nays: ______________ Introduced:_________________, 2015 Adopted:___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 179 of 456 64-O-15 ~4~ Exhibit A Plat of Dedication PIN 05-33-411-079-0000 2734 Central Park Avenue February 20, 2014 180 of 456 SURVEY NOTES: Note R. & M. denotes Record and Measured distances respectively. Distances are marked in feet and decimal parts thereof. Compare all points BEFORE building by same and at once report any differences BEFORE damage is done. For easements, building lines and other restrictions not shown on survey plat refer to your abstract, deed, contract, title policy and local building line regulations. NO dimensions shall be assumed by scale measurement upon this plat. Unless otherwise noted hereon the Bearing Basis, Elevation Datum and Coordinate Datum if used is ASSUMED. COPYRIGHT GREMLEY & BIEDERMANN, INC. 2014 "All Rights Reserved" The West 8 feet of the South 39 feet of the East Half of Lots 8 and 9 (taken as a tract) in Circuit Court Partition of Lot 4 in the West Half of the East Half, South of road, in County Clerk's Division of Section 33, Township 42 North, Range 13, East of the Third Principal Meridian, in Cook County, Illinois. Area of Property = 312 Sq. Ft. STATE OF ILLINOIS) COUNTY OF COOK)SS I, ____________________, A PROFESSIONAL ILLINOIS LAND SURVEYOR, DO HEREBY CERTIFY THAT I HAVE PREPARED THE PLAT HEREON DRAWN FROM PREVIOUS PLATS AND RECORDS FOR PURPOSES OF OPENING THE PUBLIC ALLEY AS SHOWN ON THE PLAT HEREON DRAWN. DIMENSIONS ARE SHOWN IN FEET AND DECIMAL PARTS THEREOF. SIGNED ON ____________________. BY: _____________________________________________ PROFESSIONAL ILLINOIS LAND SURVEYOR NO. __________ My license expires November 30, 2014 State of Illinois) County of )ss _____________________________________, does hereby certify that it is the owner of the property described hereon and that it has caused the said property to be surveyed and dedicated as shown hereon. Dated:_______________________A.D.2014. By:_________________________________ State of Illinois) County of )ss I,__________________________, a Notary Public in and for the County and State aforesaid, do hereby certify that ____________________ personally known to me to be the same person who appeared before me this day in person and acknowledged that he (she) is the owner of the property described on the plat hereon drawn and that as such owner he (she) signed, sealed and delivered the said instrument for the uses and purposes therein set forth. Given under my hand and seal this _________day of___________________A.D.2014. _____________________________________________ Notary Public The undersigned, ____________________, as mortgagee under Mortgage recorded in the recorder's office of Cook County, Illinois, on the _____ day of __________, A.D.2014 as document number __________ hereby consents to and approves the plat hereon drawn. ______________________________ Mortgagee By:______________________________ Attest: _______________________ President Secretary State of Illinois) County of Cook)ss I, ____________________ , a Notary Public in and for the county in the State aforesaid do hereby certify that ____________________, _____ President of ____________________ and ____________________, _____ Secretary of said ____________________ who are personally known to me to be the same persons whose names are subscribed to the foregoing instrument as such _____ President and _____ Secretary, respectively, appeared before me this day in person and acknowledged that they signed and delivered the said instrument as their own free and voluntary act and as the free and voluntary act of said __________, as mortgagee, for the uses and purposes therein set forth, and the said __________ did also then and there acknowledge that he (or she) as custodian of the corporate seal of said _____ did affix the said corporate seal of said _____ as his (or her) own free and voluntary act and as the free and voluntary act of said _____, as mortgagee as aforesaid, for the uses and purposes therein set forth. Given under my hand and notarial seal this _____ day of __________ A.D. 2014. ___________________________________ Notary Public 181 of 456 SURVEY NOTES: Note R. & M. denotes Record and Measured distances respectively. Distances are marked in feet and decimal parts thereof. Compare all points BEFORE building by same and at once report any differences BEFORE damage is done. For easements, building lines and other restrictions not shown on survey plat refer to your abstract, deed, contract, title policy and local building line regulations. NO dimensions shall be assumed by scale measurement upon this plat. Unless otherwise noted hereon the Bearing Basis, Elevation Datum and Coordinate Datum if used is ASSUMED. COPYRIGHT GREMLEY & BIEDERMANN, INC. 2014 "All Rights Reserved" City Council Certificate State of Illinois) County of Cook)ss Approved by the City Council of the City of Evanston, Illinois, at a meeting held on the __________ day of ____________________, A.D., 2015, in witness whereof, I set my hand and affix the Corporate Seal of said City. Dated this __________ day of ____________________ A.D., 2015 By:_________________________________ City Clerk of Evanston, Illinois City Collector Certificate State of Illinois) County of Cook)ss I,____________________________________, City Collector of the City of Evanston, Illinois, do hereby certify that there are no delinquent taxes or unpaid current, or forfeited special assessments, or any deferred installments thereon that have been apportioned against the tract of land included in this Plat of Dedication. Dated this __________ day of ____________________ A.D., 2015 By:_________________________________ City Collector of Evanston, Illinois Zoning Administrator Certificate State of Illinois) County of Cook)ss Approved this __________ day of ____________________ A.D., 2015 By:_________________________________ Zoning Administrator, Evanston, Illinois Director of Public Works Certificate State of Illinois) County of Cook)ss Approved this __________ day of ____________________ A.D., 2015 By:_________________________________ Director of Public Works, Evanston, Illinois Corporation Councel Certificate State of Illinois) County of Cook)ss Approved this __________ day of ____________________ A.D., 2015 By:_________________________________ Corporation Councel, Evanston, Illinois 182 of 456 4/27/2015 65-O-15 AN ORDINANCE Dedicating for Alley Paving Purposes Certain Land Owned by Zachary Mettee and Mary Mettee North of Thayer Street and East of Marcy Avenue WHEREAS, it is in the best interests of the City of Evanston to pave the alley north of Thayer Street and east of Marcy Avenue; and WHEREAS, certain land owned by Zachary Mettee and Mary Mettee, (the “Owners”) is needed t o complete the aforesaid alley paving; and WHEREAS, the Owners are willing to dedicate that portion of land they own to the City of Evanston at no cost; and WHEREAS, it is in the best interests of the City to accept the dedication from the Owners that portion of land needed to complete the paving of the alley north of Thayer Street and east of Marcy Avenue, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are found as fact and made a part hereof. SECTION 2: That the portion of property north of Thayer Street and east of Marcy Avenue owned by Zachary Mettee and Mary Mettee, measuring 8.0 feet in width and 39.00 feet in length as indicated in the Plat of Dedication dated February 20, 2014, attached hereto and incorporated herein as Exhibit A, bears the Property 183 of 456 65-O-15 ~2~ Identification Number of 05-33-411-078-0000, and is commonly known as 2738 Central Park Avenue. SECTION 3: That the aforementioned portion of property is legally described as follows: THE WEST 8 FEET OF THE NORTH 39 FEET OF THE SOUTH 78 FEET OF THE EAST HALF OF LOTS 8 AND 9 (TAKEN AS A TRACT) IN CIRCUIT COURT PARTITION OF LOT 4 IN THE WEST HALF OF THE EAST HALF, SOUTH OF ROAD, IN COUNTY CLERK ’S DIVISION OF SECTION 33, TOWNSHIP 42 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. as found in Exhibit A. SECTION 4: That the aforementioned portion of property be and hereby is accepted as, and dedicated for, a public alley by the City Council of the City of Evanston. SECTION 5: That a certified copy of this Ordinance 65-O-15, together with a true and correct Plat of said dedication, be recorded at the Office of Recorder of Deeds in Cook County, Illinois. SECTION 6: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: That this Ordinance 65-O-15 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: That if any provision of this Ordinance 65-O-15 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 65-O-15 that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. 184 of 456 65-O-15 ~3~ Ayes: ______________ Nays: ______________ Introduced:_________________, 2015 Adopted:___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 185 of 456 65-O-15 ~4~ Exhibit A Plat of Dedication PIN 05-33-411-078-0000 2738 Central Park Avenue February 20, 2014 186 of 456 SURVEY NOTES: Note R. & M. denotes Record and Measured distances respectively. Distances are marked in feet and decimal parts thereof. Compare all points BEFORE building by same and at once report any differences BEFORE damage is done. For easements, building lines and other restrictions not shown on survey plat refer to your abstract, deed, contract, title policy and local building line regulations. NO dimensions shall be assumed by scale measurement upon this plat. Unless otherwise noted hereon the Bearing Basis, Elevation Datum and Coordinate Datum if used is ASSUMED. COPYRIGHT GREMLEY & BIEDERMANN, INC. 2014 "All Rights Reserved" The West 8 feet of the North 39 feet of the South 78 feet of the East Half of Lots 8 and 9 (taken as a tract) in Circuit Court Partition of Lot 4 in the West Half of the East Half, South of road, in County Clerk's Division of Section 33, Township 42 North, Range 13, East of the Third Principal Meridian, in Cook County, Illinois. Area of Property = 312 Sq. Ft. STATE OF ILLINOIS) COUNTY OF COOK)SS I, ROBERT G. BIEDERMANN, A PROFESSIONAL ILLINOIS LAND SURVEYOR, DO HEREBY CERTIFY THAT I HAVE PREPARED THE PLAT HEREON DRAWN FROM PREVIOUS PLATS AND RECORDS FOR PURPOSES OF OPENING THE PUBLIC ALLEY AS SHOWN ON THE PLAT HEREON DRAWN. DIMENSIONS ARE SHOWN IN FEET AND DECIMAL PARTS THEREOF. SIGNED ON ____________________. BY: _____________________________________________ PROFESSIONAL ILLINOIS LAND SURVEYOR NO. __________ My license expires November 30, 2016 State of Illinois) County of )ss _____________________________________, does hereby certify that it is the owner of the property described hereon and that it has caused the said property to be surveyed and dedicated as shown hereon. Dated:_______________________A.D.2014. By:_________________________________ State of Illinois) County of )ss I,__________________________, a Notary Public in and for the County and State aforesaid, do hereby certify that ____________________ personally known to me to be the same person who appeared before me this day in person and acknowledged that he (she) is the owner of the property described on the plat hereon drawn and that as such owner he (she) signed, sealed and delivered the said instrument for the uses and purposes therein set forth. Given under my hand and seal this _________day of___________________A.D.2014. _____________________________________________ Notary Public The undersigned, Mortgage Electronic Registration Systems, Inc. as mortgagee of record solely as nominee for the PrivateBank and Trust Company, its successors and assigns, P.O. Box 2026, Flint, MI 48501-2026 ("Mortgagee"), the owner and holder of that Mortgage executed on March 12, 2013, by Zachary Mettee and Mary Mettee, and recorded on April 2, 2013, in the Office of the County Clerk, Cook County, Illinois (Document #: 1309235009), hereby consents to and approves the plat hereon drawn. MIN: 1007944-0000016376-6 MERS: 1-888-679-6377 MORTGAGE ELECTRONIC REGISTRATION SYSTEMS, INC. By:______________________________ Name: Title: STATE OF LOUISIANA PARISH OF OUACHITA On __________________________, before me appeared ___________________________ to me personally known, who did say that s/he/they is (are) the Assistant Secretary of Mortgage Electronic Registration Systems, Inc. and that the instrument was signed on behalf of the corporation (or association), by authority from its board of directors, and that s/he/they acknowledged the instrument to be the free act and deed of the corporation (association). _________________________________ ________________________________, NOTARY PUBLIC LIFETIME COMMISSION City Council Certificate State of Illinois) County of Cook)ss Approved by the City Council of the City of Evanston, Illinois, at a meeting held on the __________ day of ____________________, A.D., 2015, in witness whereof, I set my hand and affix the Corporate Seal of said City. Dated this __________ day of ____________________ A.D., 2015 By:_________________________________ City Clerk of Evanston, Illinois City Collector Certificate State of Illinois) County of Cook)ss I,____________________________________, City Collector of the City of Evanston, Illinois, do hereby certify that there are no delinquent taxes or unpaid current, or forfeited special assessments, or any deferred installments thereon that have been apportioned against the tract of land included in this Plat of Dedication. Dated this __________ day of ____________________ A.D., 2015 By:_________________________________ City Collector of Evanston, Illinois Zoning Administrator Certificate State of Illinois) County of Cook)ss Approved this __________ day of ____________________ A.D., 2015 By:_________________________________ Zoning Administrator, Evanston, Illinois Director of Public Works Certificate State of Illinois) County of Cook)ss Approved this __________ day of ____________________ A.D., 2015 By:_________________________________ Director of Public Works, Evanston, Illinois Corporation Councel Certificate State of Illinois) County of Cook)ss Approved this __________ day of ____________________ A.D., 2015 By:_________________________________ Corporation Councel, Evanston, Illinois 187 of 456 188 of 456 For City Council meeting of May 26, 2015 Item A20 Ordinance 55-O-15: Increasing Class F Liquor License Valli Produce of Evanston For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 55-O-15, Increasing the Number of Class F Liquor Licenses for Valli Produce of Evanston, LLC, d/b/a Valli Produce of Evanston, 1910 Dempster Street Date: April 17, 2015 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 55-O-15. This ordinance was introduced at the May 11, 2015, City Council meeting. Summary: Ordinance 55-O-14 amends Evanston City Code of 2012 Subsection 3-4-6-(F), as amended, to increase the number of authorized Class F liquor licenses from nine (9) to ten (10), and permit issuance of a Class F license to Valli Produce of Evanston, LLC, d/b/a Valli Produce of Evanston (“Company”), 1910 Dempster Street. This license will permit Company to retail sale of alcoholic liquor in grocery stores in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. Application materials were submitted by Company representative George Pennacchio. Legislative History: At the April 16, 2015 Liquor Control Review Board meeting, Company requested consideration of application for a Class F liquor license ------------------------------------------------------------------------------------- Attachments: Ordinance 55-O-15 Application Minutes of the April 16, 2015 Liquor Control Review Board meeting Memorandum 189 of 456 4/17/2015 55-O-15 AN ORDINANCE Amending City Code Section 3-4-6-(F) to Increase the Number of Class F Liquor Licenses from Nine to Ten (Valli Produce of Evanston, LLC, dba “Valli Produce of Evanston”, 1910 Dempster Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class F of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: F Grocery None Liquor $35,000 $11,500 9 10 Store over 12,000 sq. ft. (product display) 8 a.m.— Midnight SECTION 2: Subsection 3-4-6-(F) of the Evanston City Code of 2012, as amended, is hereby further amended by decreasing the number of Class F liquor licenses from nine (9) to ten (10) to read as follows: (F) CLASS F licenses, which shall authorize the retail sale of alcoholic liquor in grocery stores, combination stores as defined in Section 3-4-1 of this Chapter, and wholesale clubs requiring membership in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. Class F licenses shall also authorize the tasting of alcoholic liquor not exceeding the limits set forth herein. 1. It shall be unlawful for a Class F licensee to sell a single container of beer unless the volume of the container is greater than forty (40) ounces or 1.18 liters. It shall be unlawful for a licensee to bundle, tape, package, or otherwise manipulate single containers of beer for sale as a set. Any such manipulation of packaging shall be a violation of this Subsection. Nothing in this Subsection shall be construed as prohibiting the sale of packages containing six single containers of beer, including such packages consisting of various single containers of beer chosen by the consumer. 2. It shall be unlawful for a Class F licensee to sell a single container of wine 190 of 456 55-O-15 ~2~ unless the container is greater than sixteen (16) fluid ounces or 0.473 liters. 3. It shall be unlawful for a Class F licensee to sell a single container of alcoholic liquor, except beer and wine which are regulated by Subsections (F)1 and (F)2 of this Section, unless the container is greater than sixteen (16) fluid ounces or 0.473 liters. 4. The sale of alcoholic liquor at retail pursuant to the Class F license may begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the hour of 12:00 midnight on any day. 5. No such license may be granted to an establishment that is located within five hundred (500) feet of a licensee holding a Class F liquor license. 6. A Class F licensee shall provide a minimum of twelve thousand (12,000) square feet of production, preparation, and display area in which products are prepared and are for sale. 7. Class F licenses shall permit the tasting of samples of the alcoholic liquor permitted to be sold under this classification, on the licensed premises during authorized hours of business. No charge, cost, fee, or other consideration of any kind shall be levied for any such tasting. Licensees shall not provide more than three (3) free tastings, each of which shall not exceed one (1) fluid ounce for wine, two (2) fluid ounces for beer and one- quarter (.25) fluid ounce for distilled alcohol, to any person in a day. Licensees must have at least one (1) BASSET-certified site manager on- premises whenever offering alcoholic liquor for tastings. Licensees must provide food service when offering alcoholic liquor for tastings. The applicant for a Class F license shall pay a first year license fee of thirty-five thousand dollars ($35,000.00). Thereafter, the annual fee for a Class F license shall be eleven thousand five hundred dollars ($11,500.00). No more than nine (9)ten (10) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 191 of 456 55-O-15 ~3~ SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2015 Adopted: ___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 192 of 456 redacted 193 of 456 194 of 456 195 of 456 196 of 456 redacted 197 of 456 198 of 456 199 of 456 200 of 456 201 of 456 202 of 456 203 of 456 204 of 456 205 of 456 206 of 456 207 of 456 208 of 456 209 of 456 210 of 456 211 of 456 212 of 456 Page 1 of 2 MEETING MINUTES Liquor Control Board Thursday, April 16, 2015 11:30 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Elizabeth Tisdahl; Byron Wilson Members Absent: Dick Peach; Dave Skrodzki; Marion Macbeth Staff Present: Grant Farrar, Theresa Whittington Others Present: Heather Bublick (Feast & Imbibe); Taylor Lemke (Valli); Frank Greco (Valli); Carmine Presta (Valli); Dennis Clarkson (Gigio’s); Franny Clarkson (Gigio’s) Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor CALL TO ORDER The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at 11:30 a.m. NEW BUSINESS Carter Investments, Inc., d/b/a Feast & Imbibe, 1601 Simpson St., #3, Evanston, IL 60201 Heather Bublick (HB) of Feast & Imbibe requested an amendment to license Class T (Catering/Beer-Wine) to allow for sale and service of alcoholic liquor. HB told the board that she is the only preferred caterer for The Woman’s Club of Evanston. She would like to provide full bar service for catering functions but is currently unable to do so because the liquor license class is restricted to beer and wine only. HB further requested that the rules be suspended in order to expedite the amendment change. This request is made in order to accommodate an upcoming function scheduled for May 17 th. Mayor Tisdahl supported the idea and Grant Farrar stated that a “suspension of the rule” would be requested at time of presentation to City Council. Board members reviewed the request in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended amending the class T Liquor License to be presented at the City Council meeting on May 11, 2015. Valli Produce of Evanston, LLC., dba Valli Produce of Evanston 1910 Dempster Street, Evanston, IL 60201 Valli produce requested approval for issuance of a Class F liquor license (Grocery Store/liquor). Frank Greco stated that Valli Produce will offer a full service grocery store 213 of 456 Page 2 of 2 in the former Dominick’s space. The goal is to open the store my mid -July. Alcohol sales are intended to compliment the shopping experience. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a class F Liquor License to be introduced at the City Council meeting on May 11, 2015. Savory Inc., dba Gigio’s Pizzeria, 1001 Davis Street, Evanston, IL 60202 Dennis Clarkson (DC), owner of Gigios Pizzeria, requested approval of a Class D liquor license (restaurant/liquor). DC explained that he would like to ofer beer and wine to his customers. The selection will be limited to two beers on tap and two selections of wine. Mayor Tisdahl asked Mr. Clarkson about a DUI arrest in 2003. The DUI arrest was not disclosed on Mr. Clarkson’s background form. DC responded that he misunderstood the question and thought it pertains to convictions rather than arrests. DC apologized for the oversight. Mayor Tisdahl was satisfied with the response and noted that the arrest did occur a long time ago but felt it was important to address the discrepancy on the background form. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a class D Liquor License to be introduced at the City Council meeting on May 11, 2015. ANNOUNCEMENT Theresa Whittington announced that the Evanston Substance Abuse Prevention Coalition and the City of Evanston Police Department are participating in a “Your Actions Matter!” campaign on April 23, 2015. The campaign is an Illinois Liquor Control Commission initiative designed to help keep alcohol out of the hands of persons under 21 years of age. Participants will be visiting select businesses and handing out awareness materials. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl, Mayor at 11:42 a.m., April 16, 2015. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 214 of 456 For City Council meeting of May 26, 2015 Item A21 Ordinance 56-O-15: Increasing Class D Liquor License Gigio’s Pizzeria For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 56-O-15, Increasing the Number of Class D Liquor Licenses for Savory, Inc., d/b/a Gigio’s Pizzeria, 1001 Davis Street Date: April 17, 2015 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 56-O-15. This ordinance was introduced at the May 11, 2015, City Council meeting. Summary: Ordinance 56-O-14 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty-one (51) to fifty-two (52), and permit issuance of a Class D license to Savory, Inc., d/b/a Gigio’s Pizzeria (“Company”), 1001 Davis Street. This license will permit Company to retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. Application materials were submitted by Company representative Dennis Clarkson. Legislative History: At the April 16, 2015 Liquor Control Review Board meeting, Company requested consideration of application for a Class D liquor license ------------------------------------------------------------------------------------- Attachments: Ordinance 56-O-15 Application See Agenda Item A20 for the Minutes of the April 16, 2015 Liquor Control Review Board meeting Memorandum 215 of 456 4/17/2015 56-O-15 AN ORDINANCE Amending City Code Section 3-4-6-(D) to Increase the Number of Class D Liquor Licenses from Fifty-One to Fifty-Two (Savory, Inc., dba “Gigio’s Pizzeria”, 1001 Davis Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: D Restaurant Liquor None $2,800 $2,800 51 52 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class D liquor licenses from fifty-one (51) to fifty-two (52) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 216 of 456 56-O-15 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty-one (51) fifty-two (52) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2015 Adopted: ___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 217 of 456 redacted 218 of 456 219 of 456 220 of 456 XXXXXXXXXXX 221 of 456 222 of 456 223 of 456 224 of 456 225 of 456 redacted 226 of 456 227 of 456 228 of 456 229 of 456 230 of 456 231 of 456 232 of 456 233 of 456 234 of 456 235 of 456 PLANNING & DEVELOPMENT COMMITTEE MEETING Tuesday, May 26, 2015 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN HOLMES, CHAIR II.APPROVAL OF REGULAR MEETING MINUTES OF APRIL 27, 2015 III.ITEMS FOR CONSIDERATION (P1) Update Regarding City of Evanston Drone Moratorium City staff recommends this report regarding City of Evanston Drone Moratorium be received and filed. For Action: Receive and File (P2) Ordinance 59-O-15, Time Extension for Planned Development, 318-320 Dempster Street Staff recommends adoption of Ordinance 59-O-15 to extend the time for completion of the Planned Development at 318-320 Dempster Street, originally approved in March of 2008. The Ordinance grants a two-year extension to obtain building permits for construction of the third dwelling unit within the former livery stable on the property by June 8, 2017. For Introduction (P3) Ordinance 67-O-15, Granting Zoning Relief for the Number of Parking Spaces and Aisle Width 1719-1723 Howard Street City staff and the Zoning Board of Appeals recommend adoption of Ordinance 67-O- 15 granting zoning relief to establish 19 open parking spaces where 23 open parking spaces are required, and a 22-foot aisle width where 24 feet is required, for a medical office, ACCESS Community Health Network, at 1719-1723 Howard Street. ZBA found the proposal meets the standards for variances in the C1 Commercial District. For Introduction 236 of 456 Planning & Development Committee Meeting Agenda Page 2 of 2 May 26, 2015 Agenda items P4 and P5: Recommendations for City Council adoption of either Resolution 57-R-15 or Resolution 58-R-15 to grant approval of the proposed re-subdivision of Northwestern University campus east of Sheridan Road. (P4) Resolution 57-R-15, Approving the Final Plat of Subdivision for Northwestern University The Historic Preservation Commission recommends City Council adoption of Resolution 57-R-15. For Action (P5) Resolution 58-R-15, Approving the Final Plat of Subdivision for Northwestern University City staff recommends City Council adoption of Resolution 58-R-15. For Action IV.ITEMS FOR DISCUSSION V. COMMUNICATIONS VI.ADJOURNMENT 306 of 521 237 of 456 Planning & Development Committee Meeting Minutes of April 27, 2015 Immediately following Administrative & Public Works Meeting Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne MEMBERS ABSENT: J. Grover, M. Tendam STAFF PRESENT: W. Bobkiewicz, S. Flax, M. Masoncup, M. Muenzer, B. Newman, M. Poole PRESIDING OFFICIAL: Ald. Holmes I. DECLARATION OF QUORUM A quorum being present, Chair Holmes called the meeting to order at 7:17 p.m. II.APPROVAL OF REGULAR MEETING MINUTES OF APRIL 13 , 2015 Ald. Rainey moved to approve the minutes of the April 13, 2015 meeting, seconded by Ald. Wilson. The Committee voted unanimously 4-0 to approve the April 13, 2015 minutes. (Ald. Fiske had not yet arrived). III.ITEMS FOR CONSIDERATION (P1) Ordinance 21-O-15, Zoning Ordinance Text Amendment Regulating Personal Service Establishments The Plan Commission and staff recommend adoption of the Zoning Ordinance 21-O- 15 Text Amendment to create a land use definition for a Personal Service Establishment and establish a 500 foot minimum distance separation requirement between them. For Introduction Chair Holmes called the public who wished to speak to the podium. Dick Peach of 1414 Greenleaf and Head of the Government Affairs Committee for the Evanston Chamber of Commerce, said they are not in favor, overall, of the Ordinance. He asked why it is being proposed, stating that there was a lack of evidence of a problem. A survey of all of their members are in favor of letting the market take care of itself and not in favor of the Ordinance. They thank the City for the opportunity to give feedback on this issue. They wonder how the City plans to fill the vacancies if they are not allowed to fill them with these types of businesses, and what will the City tell the landlords that are trying to fill the spots. He added that getting a special use permit is not a piece of cake. Mr. Peach said they also object to “non-professional” describing barbers, hair stylists, manicurists and tattoo parlors, which he thought were not allowed in Evanston, who are all licensed by the State of Illinois. He runs a nail salon and may need to move across the street and asked whether he would need a special use to stay in the neighborhood. He concluded that the amendment needs to be discussed further. DRAFT – NOT APPROVED 238 of 456 Planning & Development Committee Meeting Page 2 of 5 Minutes of April 27, 2015 Ald. Wilson said he was now wondering why this is being proposed since he has not seen any complaints. Ald. Rainey said she did not propose this Ordinance, but she said, in her ward, in the past, where there are 3, 4 or 5 nail and hair salons on a block, the problem is a lack of activity, not too much activity, though she said she does not have a proliferation at the moment. Too many nail and hair salons do not generate traffic. She said she does not see a reason for them to be open all night, either, and they are often used for parties. Mark Muenzer, Director of Community Development, said the definition has been revised from “non-professional” to “personal, non-medical” services. He said a map of the City is in the packet showing the clusters of these types of businesses. Ald. Rainey noted that they are permitted uses if the businesses are 500’ from each other, and the amendment provides a little more oversight, regulating too many at a time. She added that there are many special uses, including Starbucks, as any Type 2 restaurant is a special use, adding that it is not a negative to be a special use. Ald. Wynne clarified that tattoo parlors are not permitted in Evanston. Wally Bobkiewicz, City Manager, said City Council had raised this issue two and a half or three years ago, at which time a draft ordinance was presented to Council and re-referred back to Planning staff, who brought it back to the Plan Commission. Since then, the specific problem has passed, issues have changed, and the economy has strengthened since it was referred back. Ald. Rainey recommended introduction. Ald. Wilson moved to decline introduction, seconded by Ald. Fiske. The Committee voted unanimously 5-0 to decline introduction of Ordinance 21- O-15. (P2) Ordinance 60-O-15, Amending the Inclusionary Housing Ordinance The Housing and Homelessness Commission and City staff recommend City Council adoption of Ordinance 60-O-15 amending the Inclusionary Housing Ordinance to define all for-sale, rental and condo conversion developments of five or more units as covered developments, increase the percentage of affordable units in developments receiving public funding from 10% to 20%, and increase the fee-in- lieu of affordable units on site from $40,000 to $100,000 per unit. This ordinance was referred to a sub-committee by the Planning and Development Committee on July 28, 2014. For Introduction Chair Holmes called the public who wished to speak to the podium. John Barner of 1615 Emerson, said he is in support of the Ordinance and asked that the community is notified if there are any changes to what has been proposed. 239 of 456 Planning & Development Committee Meeting Page 3 of 5 Minutes of April 27, 2015 Leticia Barge of 1615 Emerson and born and raised in Evanston, said her parents emigrated into neighborhoods that were closed to African Americans, Jews and other ethnicities. She said she would like an understanding of what the proposed Ordinance and the word “inclusionary” means because to her it means including everyone. She had worked a the City, left Evanston, returned and is now retired and said she is still seeing the same issues with housing except at Emerson Square, which is still on the west side. She said what good is the Ordinance requiring set aside units if developers are willing to pay the fine instead of putting inclusionary housing in. She said she understands the need for high rises but feels we need to hold the developers accountable and revise the Ordinance so they cannot get off with a fine. She said she feels that the Emerson Square monies would have been better spent on the inclusionary program. Brendan Saunders, Director of Advocacy and Organizing at Open Communities, 614 Lincoln St., Winnetka, serving north suburban Chicago including Evanston, explained that Open Communities educates, advocates and organizes for fair housing, addresses affordable housing and rental issues and provides fair housing advocacy services, foreclosure and mortgage counseling, homesharing, fair housing and practical advice to landlords and tenants. Mr. Saunders said Open Communities and many residents who support fair housing are in favor of the amendment. He said the most common calls he receives are inquiries for affordable housing, many from people who live or work in Evanston. He said his organization would like the Ordinance to be stronger and use the carrot and stick approach, adding incentive bonuses for developers such as the easing of parking restrictions or unit maximums, rather than just a fine. He said tools should be added to ensure there is an equitable spread of affordable housing for people with disabilities and that the transit-oriented developments are out of range for many in Evanston. He said there has been a drop in affordable housing from 2000 to 2104 and offered Open Communities’ assistance in drafting a revised Ordinance. Rev. Debra Bullock, priest of St. Mark’s Church, 1509 Ridge, and a board member of Interfaith Action of Evanston, made up of 40 faith communities, acting and advocating in favor of our homeless and hungry neighbors. She is in favor of the Ordinance. She said in the opinion of her colleagues and business leaders of Evanston, Evanston stands to lose the much valued asset of racial and socio-economic diversity in Evanston because the proposed Ordinance does not do enough to preserve the diversity. She urged the Committee to take action. Jane Wickenkamp, a senior citizen of 2629 Central, Evanston, said seniors are being priced out because when they need to sell their property, they can’t afford to buy or rent another property in Evanston. She said the luxury apartments are not affordable and seniors often move to Chicago or the near west suburbs for affordable housing. She urged the Committee to pass the proposed Ordinance and continue to fight for affordable housing. Howard Handler of the North Shore Association of Realtors (NSBAR) said more than 500 realtors live in or have offices in Evanston but as it becomes more expensive, this number will decrease and hinder Evanston’s economic growth. He said the 240 of 456 Planning & Development Committee Meeting Page 4 of 5 Minutes of April 27, 2015 Ordinance is too narrow, will have an adverse affect on the economy, and it seeks to penalize those providing the most affordable housing – multi-unit developers. He said the question must be asked why they should bear the burden. He said the affect will be that some will take their projects elsewhere, while those that stay will attempt to pass these added costs on to their residents. Every housing project means more jobs, business for restaurants, retail stores, moving companies, attorneys, CPA’s and more. He asked that housing costs should not increase and slow the growth of Evanston by passing this Ordinance and offered NSBAR’s assistance to work with the City to revise the Ordinance. Dan Schermerhorn, Schermerhorn & Company Realtors in Evanston, asked that the Committee to consider the ongoing impact of this proposal which will reduce the number of units affected from 25 to 5 and to increase the fee from $40,000 to $100,000. This will discourage developers of 2.5 – 5 units from renovating or building. Smaller buildings, an excellent transition from single family transition to business areas, are attractive to commercial developers but would have difficulty bearing the cost. 2935 Central, a 10-unit residential and 3-unit commercial condominium, 2536 McDaniel, a 6-unit residential property and 2500 Greenbay, a 12- residential unit building all suffered greatly during the economic downturn and had to turn rental in order to finish their projects. They bear a larger per-unit cost for maintenance, so the purchase price might be affordable but the assessments could be out of sync, making it infeasible. This Ordinance will push developers to pass over smaller buildings and create a large gap in the types of development that are feasible in Evanston. The reality is that small developers cannot afford to sell even one unit at less than market rate. He said as a property manager for many years, he can confirm that the smaller the building, the more difficult it is to balance the cost of maintenance and improvement and maintain a competitive rent or assessment. When over 20-25 units, economies of scale improve. He concluded that this ordinance will encourage developers to pass over small buildings. Evanston’s charm is built on its variety of housing and this Ordinance will diminish that variety and deepen the gap between affordable housing and market rate housing. Chair Holmes noted that Ald. Tendam is on the Housing and Homelessness Commission and he and Ald. Grover are not present and suggested holding this until the next meeting. At Ald. Rainey’s inquiry, Mr. Muenzer said there are developments 2 in the pipeline that would be affected by the Ordinance: one is 110 units, the other, more than 200 units, both rental buildings. Ald. Rainey asked where the data stating that 3,000 affordable housing units were lost in the last few years. She noted that affordable units were added to Evanston’s housing stock in the last few years. Ald. Wilson said he wants to hear about other communities’ incentives and does not like the idea that the developer is going to pay for it because the other tenants will end up paying for it, which is not fair. Ald. Wynne would also like Ald. Wilson’s questions answered and commented that the adaptive use developments such as warehouses might be too small to bear the 241 of 456 Planning & Development Committee Meeting Page 5 of 5 Minutes of April 27, 2015 financial burden. She too would like to see other incentives, as discussed by Council back in 2007. Ald. Fiske said these are good reasons to keep the item in Committee for discussion and would also like a response to Ald. Rainey’s inquiry regarding the 3,000 lost affordable housing units. Ald. Rainey concluded that the proposed Ordinance is too subjective and unrealistic and there needs to be an alternative because the entire burden is being placed on the people who are providing the affordable housing. She asked what the affect of these regulations is on financing for 50, 6 and 2-4 units. She said the rents will be too high for the balance of the tenants. Ald. Wynne asked for a chart comparing other communities’ programs, especially Highland Park’s, and their effect on the communities. Mr. Muenzer suggested that staff could gather this information by the June meeting. Chair Holmes said affordable senior housing is needed and should be included in the diversity spectrum. She said we want to keep as many as who want to stay in Evanston, as possible, as well as young people. She said she understands that the landlords are passing the cost on to tenants. Ald. Rainey noted that Mayor Morton supported establishing an Evanston Housing Authority. She suggested levying a special tax on all the people of Evanston to contribute to affordable housing. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT Ald. Rainey moved to adjourn, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to adjourn. The meeting was adjourned at 8:07 p.m. Respectfully submitted, Bobbie Newman 242 of 456 For City Council meeting of May 26, 2015 Item P1 Update Regarding City of Evanston Drone Moratorium For Action: Receive and File To: Honorable Mayor and Members of the City Council Planning and Development Committee From: W. Grant Farrar, Corporation Counsel Subject: Update Regarding City of Evanston Drone Moratorium Date: May 26, 2015 Recommended Action: City staff recommends this report be received and filed. Summary: In the spring of 2013, the City of Evanston adopted Resolution 27-R-13, which placed a 2-year moratorium on the use in the City of Evanston of Unmanned Aircraft Systems (“UAS”), more commonly known as “drones”. The moratorium will expire at the end of this month. Since 2013, the U.S. Federal Aviation Administration (“FAA”) promulgated extensive rules and procedures to regulate UAS. The rules issued by the FAA in recent months provided for certifications to be issued by applicants who seek to use UAS both commercially and privately, and the FAA also provides for certifications to be issued to local governments for public missions. Comments to the rules are ongoing, and an analysis of the extensive provisions of the FAA rules exceed this memorandum’s purview. In light of the federal government’s work in this sphere, and the scope of Public Law 112-95 which statutorily regulates the use of UAS in the United States, staff suggests that the City moratorium expire by its own terms and that this report be received and filed. Legislative History: Resolution 27-R-13 Memorandum 243 of 456 For City Council meeting of May 26, 2015 Item P2 Ordinance 59-O-15: Time Extension for Planned Development 318-320 Dempster For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Department Damir Latinovic, Interim Planning and Zoning Administrator Subject: Ordinance 59-O-15, Time Extension for Planned Development, 318-320 Dempster Street 15PLND-0011 Date: April 2, 2015 Recommended Action: Staff recommends adoption of Ordinance 59-O-15 to extend the time for completion of the Planned Development at 318-320 Dempster Street, originally approved in March of 2008. The Ordinance grants a two-year extension to obtain building permits for construction of the third dwelling unit within the former livery stable on the property by June 8, 2017. Summary On March 24, 2008, the City Council adopted Ordinance 39-O-08 granting approval of the Planned Development for construction of the third dwelling unit within the existing stable structure on the property at 318-320 Dempster Street. The historic landmark property also includes a duplex along Dempster Street. The former stable would be converted to a single family home with covered parking and all three units would be sold off as condominiums. The applicant has submitted a request for a two-year extension of the Planned Development that currently expires on June 13, 2015. The City Council previously granted three two-year extensions for the project in 2009, 2011 and 2013. The applicant is requesting the extension to allow additional time for the sale of the duplex due to continuing challenges in the real estate market. The sale of the duplex would enable funding for the renovation of the stable into a single family residence. Staff believes conversion of the stable structure into a single family residence would complement the existing neighborhood and preserve the landmark property as a neighborhood asset. Attachments Proposed Ordinance 59-O-15 Extension Request Letter with its attachments dated April 16, 2015 Memorandum 244 of 456 5/5/2015 59-O-15 AN ORDINANCE Extending the Time for the Applicant to Obtain a Building Permit to Construct the Residential Unit in the Planned Development Previously Authorized by Ordinance 39-O-08 WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt legislation and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and WHEREAS, on March 24, 2008, the City Council enacted Ordinance 39-O- 08 by a supermajority vote (9-0), as required by Section 6-3-6-6 of the Zoning Ordinance, attached hereto as Exhibit 1 and incorporated herein by reference, which, pursuant to the provisions of the Zoning Ordinance, granted a Special Use Permit for a Planned Development (the “Planned Development”) in the R1 Residential Zoning District and the 245 of 456 59-O-15 ~2~ Lakeshore Historic District at 318-20 Dempster Street (the “Subject Property”), which is legally described in Exhibit 1; and WHEREAS, the Planned Development Ordinance approved the creation and operation of a seven thousand twenty square feet (7,020 sq. ft.), three (3) unit multifamily residential Planned Development at the Subject Property (the “Project”); and WHEREAS, by letter to the City dated April 16, 2015, the property owner for the Subject Property, Geoffrey Bushor (the “Applicant”) requested an amendment to the Planned Development in order to extend the timeframes to obtain a building permit to construct the residential units and finish the last phase of the Project (the “Amendment”); and WHEREAS, City Code Sections 6-3-5-15(A) and 6-8-1-10(A) provide for a time period for construction of one (1) year unless the City Council approves for an extended date by which to obtain a building permit in order to allow for a staged development; and WHEREAS, the City Council previously approved three (3) extensions beyond the initial one (1) year period, the first in 2009 and subsequently in 2011 and 2013; and WHEREAS, in order to commence construction of the residential units, the Applicant requests an amendment to the Planned Development to provide for an additional two (2) years to obtain a building permit to commence construction of the residential units in the Project, revising the date to obtain a building permit to be June 24, 2017 (the “Extension Request”); and WHEREAS, on May 26, 2015, the Planning and Development Committee 246 of 456 59-O-15 ~3~ (“P&D Committee”) held a meeting, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq), during which it retained jurisdiction over the Extension Request; and WHEREAS, during said meetings, the P&D Committee received input from the public, and carefully deliberated on the Extension Request and the Applicant was given notice of the P&D and City Council meetings; and WHEREAS, at its meetings of May 26, 2015 and June 8, 2015, held in compliance with the provisions of the Illinois Open Meetings Act, the City Council considered the P&D Committee’s deliberations and recommendations, heard public comment, made findings and considered this Ordinance 59-O-15 and the Extension Request, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Pursuant to the terms and conditions of this ordinance and Sections 6-3-5-15(a) and 6-11-1-10(A)(4) of the Zoning ordinance, the City Council hereby grants an amendment to the Planned Development Special Use Permit previously authorized by Ordinance 39-O-08 and subsequently amended in 2008, 2011 and 2013, respectively, to allow for a two (2) year time extension to the Applicant to obtain a building permit for the limited purpose of construction of the residential units at 318-20 Dempster Street in the Planned Development described herein. 247 of 456 59-O-15 ~4~ SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the Special Use Permit granted for the Planned Development, which may be amended by future ordinance(s), and violation of any of which shall constitute grounds for penalties or revocation of said Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (a) Compliance with Applicable Requirements: The Applicant shall develop and operate the Planned Development authorized by the terms of this ordinance in substantial compliance with the following: the terms of this Ordinance 59-O-15; terms of Ordinance 39-O-08 and subsequently amended in 2009, 2011, and 2013, which have not been amended by this Ordinance; all applicable City Code requirements; the Applicant’s testimony and representations to the P&D Committee, and the City Council; and the approved documents on file in this case. (b) Construction of Residential Units: The Applicant must obtain a building permit for the construction of a three (3) unit multifamily residential Planned Development at 318-20 Dempster Street within two (2) years (September 30, 2017). The construction shall be in compliance with all applicable City Code restrictions, including but not limited to, the construction must be completed within a period of twenty-four (24) months after issuance of the building permit. (c) Changes in Property Use: Any change as to the property’s use in the future must be processed and approved as an additional amendment to the Planned Development. (d) Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the Applicant shall, at its cost, record a certified copy of this ordinance, including all exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any permits pursuant to the Planned Development authorized by the terms of this ordinance. SECTION 4: Except as otherwise provided for in this Ordinance 59-O-15, all applicable regulations of the Ordinance 39-O-08, the Zoning Ordinance, and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms 248 of 456 59-O-15 ~5~ and/or provisions of any of said documents conflict with any of the terms herein, this Ordinance 59-O-15 shall govern and control. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant and its agents, assigns, and successors in interest” and shall mean Geoffrey Bushor, and any and all successors, owners, and operators of the Subject Property. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this ordinance shall govern and control. SECTION 8: All ordinances or parts of ordinances that are in conflict with the terms of this ordinance are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are hereby declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 249 of 456 59-O-15 ~6~ Introduced: _________________, 2015 Adopted: ___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 250 of 456 59-O-15 ~7~ EXHIBIT 1 ORDINANCE 39-O-08 251 of 456 252 of 456 253 of 456 254 of 456 255 of 456 256 of 456 257 of 456 258 of 456 259 of 456 260 of 456 261 of 456 262 of 456 263 of 456 264 of 456 265 of 456 266 of 456 267 of 456 268 of 456 269 of 456 270 of 456 271 of 456 272 of 456 273 of 456 274 of 456 275 of 456 276 of 456 277 of 456 278 of 456 279 of 456 280 of 456 281 of 456 282 of 456 283 of 456 284 of 456 285 of 456 286 of 456 287 of 456 For City Council meeting of May 26, 2015 Item P3 Ordinance 67-O-15: Zoning Relief for Parking at 1719-1723 Howard Street For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Interim Planning and Zoning Administrator Melissa Klotz, Zoning Planner Ellen Cholewa, Zoning Intern Subject: Ordinance 67-O-15 Granting Zoning Relief for the Number of Parking Spaces and Aisle Width 1719-1723 Howard Street Date: May 14, 2015 Recommended Action City staff and the Zoning Board of Appeals recommend adoption of Ordinance 67-O-15 granting zoning relief to establish 19 open parking spaces where 23 open parking spaces are required, and a 22-foot aisle width where 24 feet is required, for a medical office, ACCESS Community Health Network, at 1719-1723 Howard Street. The applicant has complied with all other zoning requirements, and the ZBA found the proposal meets the standards for variances in the C1 Commercial District. Summary 1719-1723 Howard Street is located on the north side of Howard Street, midblock between Dodge and Dewey Avenues in the C1 Commercial District and is surrounded by mixed commercial and residential uses. The properties are improved with a one- story office building at 1723 Howard Street and a vacant two-story structure at 1719 Howard Street. The applicant proposes to establish a medical office at 1719-1723 Howard Street with a surface parking lot with 19 parking spaces. ACCESS Community Health Center intends to provide services to underserved community members in need of health care. The building includes 2,304 square feet of regular office space and 4,538 square feet of medical office space for a total of 6,842 square feet. A total of 23 parking spaces are required for the proposed use. Memorandum 288 of 456 There are eight existing parking spaces located at 1723 Howard Street. The applicant has acquired the adjacent lot (1719 Howard Street) which would allow for 11 parking spaces with a 22-foot wide, 2-way aisle after the demolition of the existing structure. The addition of 11 spaces coupled with the existing eight on-site parking results in a total of 19 available spaces. The applicant believes that 19 parking spaces will not only meet, but exceed the parking needs of the ACCESS Community Health Center. The property is within walking distance of multiple bus stops and Howard Street CTA Station. The majority of patients will be from the immediate surrounding area and are expected to primarily use public transportation although ample street parking is available. Per the recommendation of the ZBA, the Ordinance includes a condition that the applicant must designate the existing eight parking spaces for staff use and the remaining 11 spaces for patients. The applicant has also come to an agreement with St. Francis Hospital to allow overflow staff parking at the hospital and provide a shuttle bus to the ACCESS facility. The Ordinance also includes a requirement for a loading zone along Howard Street to accommodate medical vans, installation of traffic mitigating elements to reduce traffic speed in the alley, installation of landscaping buffer between the new parking lot and public sidewalk along Howard Street and parking lot snow removal and trash collection in a manner not problematic to the neighboring residents. City staff has not received any letters of objection to the proposal. Comprehensive Plan The Evanston Comprehensive General Plan notes consideration of the effect of housing on the quality of neighborhoods and surrounding areas, and the importance of guiding changes to housing. The Comprehensive General Plan specifically includes: Objective: Maintain the appealing character of Evanston’s neighborhoods while guiding their change. Objective: Recognize the effect of housing on the quality of neighborhoods. The proposed medical office at 1723 Howard Street with adjacent parking at 1719 Howard Street will help serve Evanston residents in need of medical care while the improvements to the property will enhance the streetscape and fill a vacant space along Howard Street. Legislative History April 21, 2015: The ZBA recommended 5-0 approval of the requested variances with the following conditions: 1.Must provide landscaping along Howard Street. 2.Create a loading zone. 3.Eight parking spaces will be provided for staff behind the building. Additional parking will be designated for patients. 4.Alley must be speed controlled with signage. 289 of 456 5.Overflow staff parking will be coordinated with St. Francis Hospital and a shuttle. 6.Snow removal will not be problematic to adjacent residences. 7.Dumpster location will not impact residents. Attachments Proposed Ordinance 67-O-15 April 21, 2015 ZBA Meeting Minutes ZBA Findings Link to April 21, 2015 ZBA Packet- http://www.cityofevanston.org/assets/ZBA%20Packet%2004.21.15%20final.pdf 290 of 456 5/13/2015 67-O-15 AN ORDINANCE Granting Major Variations Related to 1719-1723 Howard Street in the C1 Commercial Zoning District WHEREAS, David L. Chase (the “Applicant”), contract purchaser of the property commonly known as 1719-1723 Howard Street (the “Subject Property”), located within the C1 Commercial zoning district and legally described in Exhibit A, attached hereto and incorporated herein by reference, submitted an application seeking approval of Major Variations to zoning requirements imposed by Subsection 6-16-3-5- Table 16(B) and Subsection 6-16-2-7-Table 16(A) of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”); and WHEREAS, the Applicant requests the following Major Variations: (A) The Applicant requests nineteen (19) parking spaces where twenty-three (23) parking spaces are required; (B) The Applicant requests an aisle width of twenty-two (22) feet where an aisle width of twenty-four (24) feet is required for a two-way travel aisle; and WHEREAS, on April 21, 2015, the Zoning Board of Appeals (“ZBA”), pursuant to proper notice, held a public hearing in case no. 15ZMJV-0015 to consider the application, received testimony, and made written records and findings that the application did meet the standards for Major Variations set forth in Subsection 6-3-8-12- (E) of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of May 26, 2015, the Planning and Development (“P&D”) Committee of the City Council considered and accepted the 291 of 456 67-O-15 ~2~ ZBA’s recommendation, and recommended City Council approve the Major Variations, as requested; and WHEREAS, at its meetings of May 26, 2015 and June 8, 2015, the City Council considered and adopted the recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property applied for in case no. 15ZMJV-0015 and described hereinabove. SECTION 3: The Major Variations approved hereby are as follows: (A) Approval to allow nineteen (19) parking spaces on the Subject Property. Subsection 6-16-3-5-Table 16(B) requires twenty-three (23) parking spaces on the Subject Property. (B) Approval to allow an aisle width of twenty-two (22) feet for a two-way travel aisle. Subsection 6-16-2-7-Table 16(A) requires a minimum twenty-four (24) foot wide aisle for a two-way travel aisle. SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Major Variations granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. 292 of 456 67-O-15 ~3~ (B) Landscape Buffer: The Applicant must install a landscape buffer between the parking lot and the Howard Street right-of-way as required by the City. (C) Loading Zone: The Applicant must ensure that loading/drop-off zone on the Subject Property be located on Howard Street. (D) Parking Designations: The Applicant must ensure that the existing eight (8) parking spaces in the rear of the building on the Subject Property be solely utilized by staff only. The eleven (11) new parking spaces in the adjacent lot shall be solely utilized by patients. (E) Traffic Mitigation: The Applicant agrees to incorporate traffic mitigating elements that will alert traffic to reduce its speed in the alley. (F) Overflow Parking: The Applicant agrees to coordinate and execute a parking agreement with St. Francis Hospital to address overflow parking for staff. The Applicant agrees that a shuttle will be provided from the parking area at St. Francis to the Howard Street facility. (G) Snow Removal: The Applicant agrees that snow removal from within the parking spaces will be taken care of in a manner that shall not be problematic to neighboring residences. (H) Dumpster Location: The Applicant agrees that the dumpster used for the Subject Property be kept in an area that is not problematic to the neighboring residences. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 293 of 456 67-O-15 ~4~ SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2015 Adopted:___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 294 of 456 67-O-15 ~5~ EXHIBIT A Legal Description PARCEL 1: THE W EST 5 FEET OF LOT 03, ALL OF LOT 31, ALL OF LOT 32, THE EAST 15 FEET OF LOT 3 IN TENNIS’ SUBDVISION IN THE SOUTHWEST ¼ OF THE NORTHEAST ¼ OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: THE EAST ½ OF THE W EST 11.976 CHAINS OF THE SOUTH 8.35 CHAINS OF THE NORTHEAST ¼ OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, ALSO A STRIP OF LAND LYING NORTH OF THE NORTH LINE OF THE ABOVE DESCRIBED TRACT AND SOUTH OF THE SOUTH LINE OF FIRST ADDITION TO ARTHUR DUMAS HOWARD AVENUE SUBDIVISION AS LAID OUT AND OCCUPIED; ALSO A STRIP OF LAND LYING EAST OF THE EAST LINE OF W EST 11.976 CHAINS AND SOUTH OF THE SOUTH LINE OF FIRST ADDITION TO ARTHUR DUNAS HOWARD AVENUE SUBDIVISION AND W EST OF THE W EST LINE OF ENGEL’S ADDITION TO EVANSTON AS LAID OUT AND OCCUPIED, IN COOK COUNTY, ILLINOIS. PARCEL 2: LOT 29 (EXCEPT THE EAST 5 FEET THEREOF) AND LOT 30 (EXCEPT THE W EST 5 FEET THEREOF) IN TENNIS’ SUBDIVISION IN THE SOUTHWEST ¼ OF THE NORTHEAST ¼ OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: THE EAST1/2 OF THE W EST 11.976 CHAINS OF THE SOUTH 8.35 CHAINS OF THE NORTHEAST ¼ OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN; AALSO A STRIP OF LAND LYING NORTH OF THE NORTH LINE OF THE ABOVE DESCRIBED TRACT AND SOUTH OF THE SOUTH LINE OF FIRST ADDITION TO ARTHUR DUMAS HOWARD AVENUE SUBDIVISION AS LAID OUT AND OCCUPIED; ALSO A STRIP OF LAND LYING EAST OF THE EAST LINE OF W EST 11.976 CHAINS AND SOUTH OF THE SOUTH LINE OF FIRST ADDITION TO ARTHUR DUMAS HOWARD AVENUE SUBDIVISION AND W EST OF THE W EST LINE OF ENGEL’S ADDITION TO EVANSTON AS LAID OUT AND OCCUPIED, IN COOK COUNTY, ILLINOIS. PIN(S): 10-25-220-160-0000 10-25-220-146-0000 Commonly Known As: 1719-1723 Howard Street 295 of 456 Page 1 of 5 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, April 21, 2015 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Matt Rodgers, Violetta Cullen, Andrew Gallimore, Beth McLennan, Myrna Arevalo Members Absent: Mary Beth Berns, Scott Gingold Staff Present: Melissa Klotz, Mario Treto, Damir Latinovic Chair: Matt Rodgers Declaration of Quorum With a quorum present, Chair Rodgers called the meeting to order at 7:08 pm. Approval of Minutes The minutes from the March 3, 2015 Zoning Board of Appeals meeting were motioned for approval. Ms. Cullen made the motion and it was seconded by Ms. Arevalo. The motion was approved 4-0 with one abstaining. New Business 2307 Grey Avenue ZBA 15ZMJV-0021 Tina Kress, consulting architect, applies for major zoning relief for a second story addition. The applicant requests a 2.7’ north interior side yard setback where 5’ is required (Zoning Code Section 6-8-2-8). The Zoning Board of Appeals is the determining body for this case. Ms. Klotz read the case into the record. Tina Kress, consulting architect, explained the proposal: Existing 1.5 story residence Will add full 2nd story and new garage Substandard lot size results in no available building lot coverage for an addition Existing home has a non-conforming side yard Would like the 2nd story to align with existing side yard setback Property is derelict currently The renovation will improve the neighborhood The new garage is compliant The ZBA entered into deliberations. Chair Rodgers noted that these cases are seen often. It is logical to build the addition to match existing wall setbacks. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 296 of 456 Page 2 of 5 Zoning Board of Appeals Ms. McLennan motioned for approval of the proposal with the following condition: 1. The project must be in substantial compliance with the documents and testimony on record. The motion was seconded by Ms. Cullen and approved 5-0. 1719-1723 Howard Street ZBA 15ZMJV-0015 David L. Chase, contract purchaser, applies for major zoning relief for parking for a medical office use, ACCESS Community Health Network. The applicant requests 19 parking spaces where 23 parking spaces are required (Zoning Code Section 6-16-3-5-Table 16-B), and an aisle width of 22’ where 24’ is required for a two-way travel aisle (Zoning Code Section 6-16-2-7- Table 16-A). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Bernard Citron, attorney, explained the proposal: Submitted an email showing approval for parking at St. Francis The existing location in Chicago has no parking The Zoning Ordinance states that the site is 4 parking spaces short for medical office requirements 2-way aisle width is 2 feet too short due to lot width Janie Garies, COO ACCESS, explained the proposal: ACCESS has 35 sites across Cook and Dupage County that provide primary care, wellness, pediatric, chronic disease management, etc. Not an Urgent Care 4,800 patients (74%) are from the Evanston zip code Work with St. Francis Hospital (their residents work at ACCESS) Existing building can be used with minimal changes Required to have facility in designated area or will lose federal accreditations and money No concern over parking. Most people will use public transportation and ample street parking is available Approx. 84 patients per day over 9 hour time period Hours of operation: Mon-Fri: 7:30 a.m. to 6 p.m. and Sat: 7:30 a.m. to 12 p.m. 11 full time employees with some part-time doctors Similar to Eerie Family Health Center Serves all ages David Chase, developer/property owner, explained the proposal: Currently owns 1719 Howard (foreclosed) and is under contract for 1723 Howard (vacant since 2012) 11,000 square feet of building (2 stories) Will add new plumbing, venting, sprinklers, HVAC, and new parking lot 18 exam rooms Building is nearly perfect for ACCESS’ needs (ACCESS looked for over a year within the area) Will be the property owner- ACCESS has a 10-year lease with three 5-year options after that No interest in using building as regular office space for other companies due to a lack of parking The building is not suitable for retail and would have to be demolished There are many other medical offices on Howard Zip codes served: 60201: 71%, 60626: 25%, 60202: 3% 297 of 456 Page 3 of 5 Zoning Board of Appeals Ms. Garie added: There are 17 exam rooms at the current location There will be 18 exam rooms at the new location with the addition of other rooms for teaching, office space, etc. Anticipate the same number of patients Have teaching programs at 2 other locations (Mt. Sinai Hospital and west Chicago- Madison) Mr. Chase added: Screening will be provided Plan to plant 2 trees, shrubs, etc. Details will be worked out at DAPR. The main entrance will look out onto Howard Street. The back entrance will be for staff only Tim Doren, traffic consultant, explained the proposal: Currently serve 23 patients per hour (rounded up to 25) Currently 25% of patients drive. This means 6-10 vehicles per hour at the peak of the day 139 street parking spaces are available on Howard. A maximum of 69 spaces are occupied between Dewey and Dodge Even with street cleaning prohibiting parking on Fridays, there are still 35 parking spaces available Of the anticipated 6-10 vehicles per hour, 3-4 will use the parking lot and the rest will use the street Would likely have an equal amount of traffic in the alley regardless of lot designated for staff parking or patient parking There would be more traffic in the alley for other uses like regular office, retail, or restaurant Alley intersection “grades” will not change Chair Rodgers asked if the lot was meant for staff or patients. Mr. Citron answered that the lot was initially planned for staff use, but DAPR suggested that on-site parking should be for patients. It was also stated that staff could park at St. Francis if necessary and they could run a bus to the Howard Street location. Chair Rodgers stated that typically the Board does not want staff to park on the street, but some of the on-site parking should be for the patients. Mr. Citron was welcome to an agreement designating some of the spaces in the lot for patients and having the remaining staff park at St. Francis. Mr. Chase maintained if the case was approved, he will work on getting a loading zone on Howard for drop-offs and buses. Mr. Chase noted that of the 520 patients observed during the 2-week study period, 2 patients arrived by medical bus/van, indicating that a loading zone is necessary. Bo Macklum, 1720 Dobson Street, said he was pleased that a vacant building would be put to good use and that a derelict building would be torn down for new parking. However, he voiced concerns about who would be parking in the lot and fence conditions. He stated that his fence has been hit multiple times and noted that a fence with a walkthrough in the landscape area and speed bumps might be good ideas. Chair Rodgers clarified that the discussion regards 23 spaces, 8 of which would be for staff and the rest for patients. Mr. Macklum suggested changing the street cleaning regulations/schedule, to which Chair Rodgers suggested he speak with Ald. Rainey. 298 of 456 Page 4 of 5 Zoning Board of Appeals Nilce Landau, 1716 Dobson, noted concerns about garbage can locations. Murray Landau shared the same concern and explained that snow gets pushed up along residences during the winter. Also, Omega (next to the proposed lot) staff will likely walk thru the new lot. Mr. Citron explained: Medical waste will be kept indoors only with a special pick-up service. Only regular garbage will be kept outside. Open to relocating garbage cans closer to the building If parking lot was full, would have to walk around cars to get to the dumpster Suggest spaces 1-8 (existing) for staff and the new lot be designated for patients as a reasonable solution. The agreement with St. Francis will accommodate the remaining staff The ZBA entered into deliberations. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes Ms. McLennan motioned for approval of the proposal with the following conditions: 1. Must provide landscaping along Howard Street. 2. Create a loading zone. 3. Eight parking spaces will be provided for staff behind the building. Additional parking will be designated for patients. 4. Alley must be speed controlled with signage. 5. Overflow staff parking will be coordinated with St. Francis Hospital and a shuttle. 6. Snow removal will not be problematic to adjacent residences. 7. Dumpster location will not impact residents. The motion was seconded by Mr. Gallimore and approved 5-0. 727 Forest Avenue ZBA 15ZMJV-0020 Amias Turman, architect, applies for major zoning relief for a three story addition to a three story residence. The applicant requests a three story flat-roofed addition with a height of 30.9’ where a maximum of 2.5 stories or 35’ to the peak, whichever is less, is allowed (Zoning Code Section 6-8-2-9-A). The Zoning Board of Appeals is the determining body for this case. Ms. Klotz read the case into the record. Amias Turman, architect, explained the proposal: Existing home is 3 stories tall, but measures less than 35 feet Propose to remove greenhouse (1 story) and construct a small addition at 3 stories The greenhouse is dilapidated South side of the addition will be comprised of brick Addition will not be visible from the street Neighbor to the south would be most affected and is here in support. Also have a letter of support from neighbor to the north. The ZBA entered into deliberations. 299 of 456 Page 5 of 5 Zoning Board of Appeals Chair Rodgers noted that the applicant is not changing the footprint or total height of the building, neighbors are supportive, and the addition will not be visible from the street. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes Mr. Gallimore motioned for approval of the proposal with the following condition: 1. The project must be in substantial compliance with the documents and testimony on record. The motion was seconded by Ms. Arevalo and approved 5-0. The meeting was adjourned at 8:55 p.m. 300 of 456 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of After conducting a public hearing on April 21, 2015, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; ___X___Met _____Not Met 5-0 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met _____Not Met 5-0 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met _____Not Met 5-0 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met _____Not Met 5-0 Case Number: 15ZMJV-0015 Address or Location: 1719-1723 Howard Street Applicant: David Chase Proposed Zoning Relief: 19 parking spaces where 23 parking spaces are required (Zoning Code Section 6-16-3-5-Table 16-B), and an aisle width of 22 feet where 24 feet is required for a two-way travel aisle (Zoning Code Section 6-16-2-7-Table 16-A) for a medical office for ACCESS Community Health Network. 301 of 456 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there is a public benefit; ___X___Met _____Not Met 5-0 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; __X___Met _____Not Met 5-0 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; __X___Met _____Not Met 5-0 and, based upon these findings, and upon a vote of __5__ in favor & __0__ against recommends to the City Council __X___ approval with conditions: 1. A landscape buffer is required between the parking lot and Howard Street right-of-way, as determined by DAPR. 2. A loading zone/drop-off zone on Howard Street is required. 3. The existing 8 parking spaces behind the 1723 Howard Street building are for staff parking only, and the 11 new parking spaces in the adjacent lot at 1719 Howard Street are for patient parking only. 4. Signage is required to slow traffic in the alley. 5. Overflow parking for staff must be coordinated via a parking agreement with St. Francis Hospital and must include a shuttle from the parking area to the Howard Street facility. 6. Snow removal within the parking areas shall not be problematic to the neighboring residences. 7. The dumpster location shall not be problematic to the neighboring residences. _____ denial Attending: Vote: Aye No __X__ Violetta Cullen _X__ ____ _____ Mary Beth Berns ____ ____ __X__ Beth McLennan _X__ ____ __X__ Matt Rodgers _X__ ____ __X__ Andrew Gallimore _X__ ____ _____ Scott Gingold ____ ____ __X__ Myrna Arevalo _X__ ____ 302 of 456 For City Council meeting of May 26, 2015 Item P4 & P5 Resolutions 57-R-15 and 58-R-15: Northwestern University Subdivision For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Interim Planning and Zoning Administrator Carlos Ruiz, Historic Preservation Coordinator Subject: Resolution 57-R-15 & 58-R-15 Northwestern University Subdivision Date: May 14, 2015 Recommended Action: Adoption of either Resolution 57-R-15 or Resolution 58-R-15 to grant approval of the proposed re-subdivision of Northwestern University campus east of Sheridan Road. (P4) Resolution 57-R-15, Approving the Final Plat of Subdivision for Northwestern University Per the recommendation by the Historic Preservation Commission, the Resolution 57-R- 15 includes two conditions: 1)That any new major projects (including new buildings, demolition and major alterations) on Lot 1 within 250 feet of Sheridan Road be subject to binding review and approval by the Historic Preservation Commission. 2)That proposed Lot 3 and Lot 4 be combined into one lot of record, thereby making the subdivision into five lots total instead of six lots as requested by Northwestern University. (P5) Resolution 58-R-15, Approving the Final Plat of Subdivision for Northwestern University Resolution 58-R-15, proposed by staff, does not include two conditions proposed by the Preservation Commission and instead includes the following condition: 1)That any new major projects (including new buildings, demolition and major alterations) on Lot 1 within 250 feet of Sheridan Road be provided to the Historic Preservation Commission for its advisory feedback only. Background The Northwestern University campus east of Sheridan Road consists of 28 parcels and 242 acres of land. The majority of campus buildings (58 buildings) are located on one 158-acre parcel that also includes all twelve historic landmark buildings. Per the City’s Historic Preservation Ordinance, if a parcel contains a historic landmark building, any Memorandum 303 of 456 improvements on that lot (to landmark buildings or non-landmark buildings) need to receive a Certificate of Appropriateness prior to issuance of the building permit. As such, majority of projects on the largest parcel affect non-landmark buildings but still need to go through the same review process as projects affecting landmark buildings. The Certificate of Appropriateness for minor projects and improvements is approved by staff, while major projects must be reviewed and approved by the Historic Preservation Commission before the Certificate of Appropriateness is issued. The preservation review for new buildings and major projects can sometimes take multiple meetings at the Preservation Commission extending the approval process significantly. Proposal To expedite the review process of projects affecting non-landmark buildings and to focus staff’s, Preservation Commission’s and University’s review efforts on projects affecting landmark buildings, the University is proposing to re-subdivide the campus east of Sheridan Road into six new lots. Lot 1 would include all non-landmark buildings and structures while Lots 2-6 would include historic landmark buildings. All proposed lots meet all zoning lot dimensions and bulk requirements of the U3 district. Map provided by Northwestern University As proposed, any projects and improvements on Lot 1 would not be required to go through the preservation review for a Certificate of Appropriateness, but all other projects affecting landmark buildings on Lots 2-6 would go through the current historic preservation review without any changes. Preservation Commission Recommendation The Preservation Commission reviewed the proposed subdivision at its noticed special meetings on February 10, 2015, March 4, 2015 and April 16, 2015. The Commission found the proposal meets the standards of approval and recommended approval of the proposed subdivision with the following two conditions: 304 of 456 1) That any new major projects (including new buildings, demolition and major alterations) on Lot 1 within 250 feet of Sheridan Road be subject to binding review and approval by the Historic Preservation Commission. 2) That proposed Lot 3 and Lot 4 be combined into one lot of record, thereby making the subdivision into five lots total instead of six lots as requested by Northwestern University. The Preservation Commission believes that any major projects within 250 feet of Sheridan Road on any lot can affect existing historic landmark buildings and therefore need to be reviewed and receive approval from the Historic Preservation Commission, as is currently the case. If the City Council approves Resolution 57-R-15, consistent with the Preservation Commission’s recommendation, the resolution is subject to modifications including a revised legal description and a plat of subdivision conforming with the Commission’s recommendation to combine proposed Lot 3 and Lot 4. Staff Recommendation Staff believes the two conditions proposed by the Preservation Commission are not necessary and defeat the purpose of the subdivision. Instead, staff recommends the following condition: 1) That any new major projects (including new buildings, demolition and major alterations) on Lot 1 within 250 feet of Sheridan Road be provided to the Historic Preservation Commission for its advisory feedback only. Staff believes there are already sufficient mechanisms in place to assure proper project analysis takes place for any improvements on proposed Lot 1. Any major projects or significant improvements by Northwestern University on any lot (including proposed Lots 1-6) must be reviewed and receive approval from the Design and Project Review Committee (DAPR) before the building permit is issued. Under staff’s recommendation, prior to DAPR review of any project on Lot 1 within 250 feet of Sheridan Road, staff would provide project plans to members of the Preservation Commission for their advisory feedback. Any feedback or comments received would be shared with Northwestern University and presented at DAPR. Pursuant to City Code 4-11-1, “Subdivisions,” in normal circumstances, the approval of a subdivision requires the analysis report by the Director of Public Works and the Director of Utilities, inclusive of a description of public improvements available or required to serve the parcels shown on the subdivision. However, given the context of this project, Northwestern University’s Main Campus public utilities and infrastructure are preexisting and do not involve the construction of additional infrastructure for the subject subdivisions. Therefore, in consultation with the Law Department a separate report from the Director of Public Works and the Director of Utilities is not appropriate or necessary in this circumstance. Standards of Approval The proposed subdivision meets the standards for approval of subdivisions with historic landmark buildings per Section 2-8-12 of the City Code. The proposed subdivision will protect all twelve landmark buildings on the campus east of Sheridan Road by placing 305 of 456 them on their own lots of record (Lots 2-6) subject to current historic preservation review without any changes. The proposal will preserve the existing streetscape associated with landmark buildings and the critical view of landmark buildings from Sheridan Road. The proposed subdivision will not have any adverse effects on the values of surrounding properties in the area and will be in general harmony with the U3 District. Attachments Proposed Resolutions 57-R-15 & 58-R-15 Proposed Northwestern University Subdivision Map provided by Northwestern University Minutes of the Special Historic Preservation Commission meetings from February 10, 2015, March 4, 2015 and April 16, 2015 Link to Historic Preservation Commission packet for April 16, 2015 http://www.cityofevanston.org/assets/NU%20Proposed%20Subdivision%20Packet%204 .16.15.pdf 306 of 456 5/14/2015 57-R-15 A RESOLUTION Approving the Final Plat of Subdivision for Northwestern University WHEREAS, pursuant to Subsection 4-11-1(B) of the Evanston City Code of 2012, as amended (the “City Code”), the City Council may approve of a plat of subdivision by means of a resolution; and WHEREAS, application has been made pursuant to the provisions of City Code Subsection 4-11-1(B) for the approval of the final Plat of Subdivision to consolidate and re-subdivide the property commonly known as “Northwestern University Main Campus,” located in Evanston, Illinois (the Subject Property”), legally described in Exhibit A, which is attached hereto and incorporated herein by reference, into six (6) lots for the Northwestern University Subdivision, all located east of Sheridan Road; and WHEREAS, Northwestern University proposes that the buildings currently located on the Subject Property’s with PINs identified in Exhibit B, which is attached hereto and incorporated herein by reference, be reclassified into the proposed lots as shown in Exhibit B; and WHEREAS, the Historic Preservation Commission met on February 10, 2015, March 4, 2015, and April 16, 2015, pursuant to proper notice, to consider case no. 15PRES-0065, an application filed by Northwestern University, for a re-subdivision of the Subject Property; and WHEREAS, the Historic Preservation Commission, after hearing testimony and receiving other evidence, made a written record and findings that the 307 of 456 57-R-15 ~2~ application for a subdivision met the standards per Section 2-8-12(B) of the City Code for a re-subdivision of a landmark property and recommended City Council approval of the Final Plat of Subdivision for the Northwestern University Subdivision, attached hereto as Exhibit C and incorporated herein by reference, as requested, subject to certain conditions; and WHEREAS, at its meeting of May 26, 2015, the Planning and Development Committee of the City Council (“P&D Committee”) considered the Historic Preservation Commission’s record and findings and recommended that City Council accept the Preservation Commission’s recommendation and approve the re-subdivision in case no. 15PRES-0065, as requested, subject to certain conditions; and WHEREAS, the City intends to consolidate and re-subdivide the Subject Property, located in Evanston, Illinois, to the new subdivided parcels of land legally described in Exhibit D, which is attached hereto and incorporated herein by reference; and WHEREAS, at its meeting of May 26, 2015, the City Council considered and adopted the respective records, findings, and recommendations of the Historic Preservation Commission and P&D Committee, as amended and hereby finds that the proposed plat complies with all applicable provisions of Title 4, Chapter 11 of the City Code, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. 308 of 456 57-R-15 ~3~ SECTION 2: Pursuant to Title 4, Chapter 11 of the City Code, the City Council hereby approves the proposed Plat of Subdivision, attached hereto as Exhibit C and incorporated herein by reference, subject to the following conditions: (A) The final plat of subdivision shall substantially conform to the Northwestern University Subdivision plat prepared by Gremley & Biedermann dated May 8, 2015 except as such plat may be modified to conform to the City Code, Resolution, and Ordinance; and (B) That any new major projects (including new buildings, demolition and major alterations) on Lot 1 within two hundred fifty (250) feet of the east right-of-way line of Sheridan Road be subject to mandatory review and approval by the Historic Preservation Commission; and (C) That proposed Lot 3 and Lot 4 be combined into one lot of record, thereby making the subdivision from into five lots total instead of six lots as requested by Northwestern University. SECTION 3: The City Manager and/or his designee(s) is/are hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest, any documents necessary to implement the terms of this resolution. SECTION 4: This resolution shall be in full force and effect from and after the date of its passage and approval in the manner required by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 309 of 456 57-R-15 ~4~ EXHIBIT A Current Survey 310 of 456 311 of 456 57-R-15 ~5~ EXHIBIT B Current Building PINs and Corresponding Reclassified Lots as Proposed by Northwestern University 312 of 456 BLOCK 1 Building Name Street Address Current PIN Proposed Lot THEATRE INTERPRETATION 10-30 Arts Circle Dr.11-07-400-001-0000 Block 1, Lot 1 BLOCK MUSEUM 40 Arts Circle Dr.11-07-400-001-0000 Block 1, Lot 1 PICK-STAIGER HALL 50 Arts Circle Dr.11-07-400-001-0000 Block 1, Lot 1 REGENSTEIN MUSIC 60 Arts Circle Dr.11-07-400-001-0000 Block 1, Lot 1 MUSIC/COMMUNICATION 70 Arts Circle Dr.11-07-400-001-0000 Block 1, Lot 1 VISITOR CENTER PARKING 1847 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 LOCY HALL 1850 Campus Dr.11-18-204-001-0000 Block 1, Lot 1 KRESGE/CROWE HALL 1860-80 Campus Dr.11-18-204-001-0000 Block 1, Lot 1 MCCORMICK TRIBUNE 1870 Campus Dr.11-18-204-001-0000 Block 1, Lot 1 LOUIS HALL 1877 Campus Dr.11-18-204-001-0000 Block 1, Lot 1 UNIVERSITY LIBRARY 1970 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 NORRIS UNIVERSITY CENTER 1999 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 EVANSTON UTILITY PLANT 2026 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 ANNENBERG HALL 2120 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 ALLEN CENTER 2169 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 SILVERMAN HALL 2170 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 RYAN HALL 2190 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 PANCOE LIFE SCIENCES 2200 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 COOK HALL 2220 Campus Dr.11-18-204-001-0000 Block 1, Lot 1 FRANCES SEARLE 2240 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 HENRY CROWN SPORTS CENTER 2311 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 AYERS 2324 Campus Dr.11-18-204-001-0000 Block 1, Lot 1 SLIVKA HALL 2332 Campus Dr.11-18-204-001-0000 Block 1, Lot 1 KEMPER HALL 2420 Campus Dr.11-18-204-001-0000 Block 1, Lot 1 VISITOR CENTER 1841 Sheridan Rd.11-07-400-001-0000 Block 1, Lot 1 FAIRCHILD EAST 1855 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 1 313 of 456 FAIRCHILD WEST 1861 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 1 JACOBS CTR (AND/LEVERONE)2001 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 1 CRESAP LAB.2021 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 1 FORD 2133 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 1 TECHNOLOGICAL INSTITUTE 2145 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 1 SARGENT HALL 2245 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 1 2247 SHERIDAN 2247 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 1 BOBB HALL 2305 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 1 MCCULLOCH HALL 2315 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 1 CATALYSIS CENTER 2137 Tech Dr.11-18-204-001-0000 Block 1, Lot 1 HOGAN HALL 2205 Tech Dr.11-07-400-001-0000 Block 1, Lot 1 MUDD LIBRARY 2233 Tech Dr.11-18-204-001-0000 Block 1, Lot 1 Building Name Street Address Current PIN Proposed Lot 584 LINCOLN 584 Lincoln St.11-18-204-001-0000 Block 1, Lot 2 2249 SHERIDAN 2249 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 2251 SHERIDAN 2251 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 COLLEGE OF CULTURAL & COMMUNITY STUDIES 2303 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 2307 SHERIDAN 2307 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 LINDGREN HOUSE 2309 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 2313 SHERIDAN 2313 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 2317 SHERIDAN 2317 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 GOODRICH HALL 2321 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 2325 SHERIDAN 2325 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 2331 SHERIDAN 2331 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 2335 SHERIDAN 2335 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 2339 SHERIDAN 2339 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 314 of 456 2341 SHERIDAN 2341 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 2347 SHERIDAN 2347 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 2349 SHERIDAN 2349 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 PATTEN GYM 2407 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 Building Name Street Address Current PIN Proposed Lot Garrett-Evangelical Theological Seminary 2121 Sheridan Rd.11-07-209-001-0000 Block 1, Lot 3 Garrett-Evangelical Theological Seminary 2121 Sheridan Rd.11-07-209-002-0000 Block 1, Lot 3 Garrett-Evangelical Theological Seminary 2121 Sheridan Rd.11-07-209-003-0000 Block 1, Lot 3 Garrett-Evangelical Theological Seminary 2121 Sheridan Rd.11-07-209-004-0000 Block 1, Lot 3 Garrett-Evangelical Theological Seminary 2121 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 3 DEARBORN OBSERVATORY 2131 Tech Dr.11-07-209-001-0000 Block 1, Lot 3 SHAKESPEARE GARDEN 11-18-204-001-0000 Block 1, Lot 3 Building Name Street Address Current PIN Proposed Lot SWIFT HALL/ANNEX 2029 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 4 LUNT BUILDING 2033 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 4 SHANLEY HALL 2031 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 4 Building Name Street Address Current PIN Proposed Lot ANNIE MAY SWIFT 1920 Campus Dr.11-18-204-001-0000 Block 1, Lot 5 HARRIS HALL 1881 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 5 UNIVERSITY HALL 1897 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 5 DEERING LIBRARY 1937 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 5 Building Name Street Address Current PIN Proposed Lot FISK HALL 1845 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 6 315 of 456 57-R-15 ~6~ EXHIBIT C Plat of Subdivision 316 of 456 SURVEY NOTES:MONUMENTATION AT ALL LOT CORNERS INDICATED BY SYMBOL OR NOTATIONESTABLISHED PRIOR TO PLAT RECORDATION.IRON PIPE IS TO BE SET AT REMAINING LOT CORNERS AFTER PLAT RECORDATIONUNLESS OTHERWISE INDICATED OR NOTED HEREON.NO DIMENSIONS SHALL BE ASSUMED BY SCALE MEASUREMENT UPON THIS PLAT.BLOCK 1 - LOT 1THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTHLINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THEWESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLYLINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THENORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDESHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDEDAND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYSAND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TOLAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS:BEGINNING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLN STREET:,7+7+($)25(6$,'($67/,1(2)6+(5,'$152$' 7+(1&(6287+ ($67ALONG SAID SOUTH LINE AND THE EASTERLY EXTENSION THEREOF 1178.69 FEET TOTHE EDGE OF WATER OF LAKE MICHIGAN; THE NEXT 33 COURSES BEING ALONG AMEANDER LINE LYING WESTERLY OF THE EASTERLY LINE OF THE PROPERTY HEREINDESCRIBED, SAID EASTERLY LINE OF THE PROPERTY BEING ALSO THE WESTERLYEDGE OF WATER OF LAKE MICHIGAN 7+(1&(6287+ ($67)((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ ($67 )((7 7+(1&(6287+ ($67 )((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ :(67 )((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ :(67 )((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ ($67 )((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ :(67)((7 7+(1&(1257+ :(67)((7 7+(1&(1257+ :(67 )((7 7+(1&(1257+ :(67)((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ :(67)((7 7+(1&(1257+ ($67)((7 7+(1&(1257+ :(67)((7 7+(1&(6287+ :(67 )((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ WEST 145.21 FEET TO THE EDGE OF WATER OF LAKE MICHIGAN BEING ALSO THEPOINT OF INTERSECTION WITH THE SOUTHEASTERLY EXTENSION OF THENORTHEASTERLY LINE OF SHERIDAN ROAD AFORESAID BEING ALSO THE POINT OFTERMINUS2)6$,'0($1'(5/,1( 7+(1&(1257+ :(67$/21*6$,'NORTHEASTERLY LINE OF SHERIDAN ROAD AND THE SOUTHEASTERLY EXTENSIONTHEREOF 1379.14 FEET; THENCE CONTINUING NORTHWESTERLY ALONG THENORTHEASTERLY LINE OF SHERIDAN ROAD 173.62 FEET BEING THE ARC OF A CIRCLEHAVING A RADIUS OF 139.87 FEET CONCAVE NORTHEASTERLY AND WHOSE CHORD%($561257+ :(67$',67$1&(2) )((7727+(($67/,1(2)6+(5,'$152$'$)25(6$,' 7+(1&(1257+ ($67$/21*7+(($67/,1(2)6+(5,'$152$' )((772$%(1'7+(5(,1 7+(1&(1257+ ($67$/21*7+(($67/,1(2)6+(5,'$152$' )((7 7+(1&(6287+ EAST 262.00 FEET; THENCE EASTERLY, NORTHERLY, WESTERLY AND SOUTHERLY242.63 FEET ALONG THE ARC OF A CIRCLE HAVING A RADIUS OF 44.00 FEET CONCAVE:(67(5/<$1':+26(&+25'%($561257+ ($67$',67$1&(2))((7 7+(1&(1257+ :(67)((7727+(($67/,1(2)6+(5,'$152$'$)25(6$,' 7+(1&(1257+ ($67$/21*7+(($67/,1(2)SHERIDAN ROAD 1922.44 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY,ILLINOIS.EXCEPTING THEREFROM THE FOLLOWING HEREINAFTER DESCRIBED 5 PARCELS:BLOCK 1 - LOT 2BLOCK 1 - LOT 3BLOCK 1 - LOT 4BLOCK 1 - LOT 5BLOCK 1 - LOT 6CONTAINING 6,298,215.2 SQUARE FEET (144.587 ACRES) OF LAND, MORE OR LESS.(6,265,604.6 SQ.FT. WITH LOT 4 pg 3; 6,236,341.4 SQ.FT. WITH LOT 4 pg 4)BLOCK 1 - LOT 2THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTHLINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THEWESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLYLINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THENORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDESHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDEDAND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYSAND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TOLAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS:BEGINNING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLN STREET:,7+7+($)25(6$,'($67/,1(2)6+(5,'$152$' 7+(1&(6287+ :(67$/21*6$,'($67/,1(2)6+(5,'$152$' )((7 7+(1&(6287+ EAST, PARALLEL WITH SAID SOUTH LINE LINCOLN STREET, 260.00 FEET; THENCE1257+ ($673$5$//(/:,7+6$,'($67/,1(2)6+(5,'$152$' )((7727+(6287+/,1(2)6$,'/,1&2/1675((7 7+(1&(1257+ :(67ALONG SAID SOUTH LINE OF LINCOLN STREET, 260.00 FEET TO THE POINT OFBEGINNING, IN COOK COUNTY, ILLINOIS.CONTAINING 250,893.88 SQUARE FEET (5.760 ACRES) OF LAND, MORE ORLESS.BLOCK 1 - LOT 3THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTHLINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THEWESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLYLINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THENORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDESHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDEDAND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYSAND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TOLAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS:COMMENCING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLNSTREET WITH THE AFORESAID EAST LINE OF SHERIDAN ROAD; THENCE SOUTH :(67$/21*6$,'($67/,1(2)6+(5,'$152$')((7727+(POINT OF BEGINNING 7+(1&(6287+ ($67 )((7 7+(1&(1257+ ($67)((7 7+(1&(1257+ ($67)((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ :(67 )((7 7+(1&(1257+ :(67)((7 7+(1&(6287+ :(67 )((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ :(67)((7 7+(1&(1257+ :(67)((7 7+(1&(6287+ :(67)((7 7+(1&(1257+ :(67)((7 7+(1&(1257+ ($67 )((7 7+(1&(1257+ :(67)((7 7+(1&(1257+ ($67)((7 7+(1&(1257+ :(67)((7727+(($67/,1(2)6+(5,'$152$'$)25(6$,' 7+(1&(1257+ ($67$/21*6$,'($67/,1()((7 7+(1&(6287+ ($67 )((7 7+(1&(1257+ ($67)((7 7+(1&(1257+ :(67 )((7727+(($67/,1(2)6+(5,'$152$'$)25(6$,' 7+(1&(1257+ EAST, ALONG SAID EAST LINE, 151.29 FEET TO THE POINT OF BEGINNING, IN COOKCOUNTY, ILLINOIS.CONTAINING 187,203.7 SQUARE FEET (4.298 ACRES) OF LAND, MORE OR LESS.Northwestern University Subdivision - EXHIBITBEING A SUBDIVISION OF PART OF SECTIONS 7 AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THETHIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS010050 100GRAPHIC SCALE( IN FEET )1" = 100'317 of 456 SURVEY NOTES:MONUMENTATION AT ALL LOT CORNERS INDICATED BY SYMBOL OR NOTATIONESTABLISHED PRIOR TO PLAT RECORDATION.IRON PIPE IS TO BE SET AT REMAINING LOT CORNERS AFTER PLAT RECORDATIONUNLESS OTHERWISE INDICATED OR NOTED HEREON.NO DIMENSIONS SHALL BE ASSUMED BY SCALE MEASUREMENT UPON THIS PLAT.Northwestern University Subdivision - EXHIBITBEING A SUBDIVISION OF PART OF SECTIONS 7 AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THETHIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOISBLOCK 1 - LOT 4THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTHLINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THEWESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLYLINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THENORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDESHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDEDAND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYSAND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TOLAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS:COMMENCING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLNSTREET WITH THE AFORESAID EAST LINE OF SHERIDAN ROAD; THENCE SOUTH :(67$/21*6$,'($67/,1(2)6+(5,'$152$')((772$%(1'7+(5(,1 7+(1&(6287+ :(67$/21*6$,'($67/,1(2)6+(5,'$152$'221.44 FEET TO THE POINT OF BEGINNING 7+(1&(6287+ ($67 )((7 7+(1&(1257+ :(67)((7 7+(1&(1257+ ($67)((7 7+(1&(6287+ ($67)((7 7+(1&(1257+ :(67604.63 FEET TO THE EAST LINE OF SHERIDAN ROAD AFORESAID; THENCE NORTH ($67$/21*6$,'($67/,1( )((7727+(32,172)%(*,11,1*,1COOK COUNTY, ILLINOIS.CONTAINING 123,354.8 SQUARE FEET (2.832 ACRES) OF LAND, MORE OR LESS.BLOCK 1 - LOT 5THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTHLINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THEWESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLYLINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THENORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDESHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDEDAND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYSAND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TOLAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS:COMMENCING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLNSTREET WITH THE AFORESAID EAST LINE OF SHERIDAN ROAD; THENCE SOUTH :(67$/21*6$,'($67/,1(2)6+(5,'$152$')((772$%(1'7+(5(,1 7+(1&(6287+ :(67$/21*6$,'($67/,1(2)6+(5,'$152$'734.08 FEET TO THE POINT OF BEGINNING 7+(1&(6287+ ($67)((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ :(67)((7 7+(1&(1257+ :(67 )((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ :(67 )((7 7+(1&(6287+ :(67 )((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ :(67)((7727+(1257+($67(5/</,1(2)6+(5,'$152$'$)25(6$,' 7+(1&(1257+ WEST, ALONG SAID NORTHEASTERLY LINE, 133.79 FEET; THENCE CONTINUINGNORTHWESTERLY ALONG THE NORTHEASTERLY LINE OF SHERIDAN ROAD 173.62 FEETBEING THE ARC OF A CIRCLE HAVING A RADIUS OF 139.87 FEET CONCAVE1257+($67(5/<$1':+26(&+25'%($561257+ :(67$',67$1&(2)162.69 FEET TO THE EAST LINE OF SHERIDAN ROAD AFORESAID; THENCE NORTH ($67$/21*6$,'($67/,1()((7727+(32,172)%(*,11,1*,1COOK COUNTY, ILLINOIS.CONTAINING 441,283.9 SQUARE FEET (10.130 ACRES) OF LAND, MORE OR LESS.BLOCK 1 - LOT 6THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTHLINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THEWESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLYLINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THENORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDESHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDEDAND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYSAND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TOLAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS:COMMENCING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLNSTREET WITH THE AFORESAID EAST LINE OF SHERIDAN ROAD; THENCE SOUTH :(67$/21*6$,'($67/,1(2)6+(5,'$152$')((772$%(1'7+(5(,1 7+(1&(6287+ :(67$/21*6$,'($67/,1(2)6+(5,'$152$'1555.39 FEET; THENCE CONTINUING SOUTHEASTERLY ALONG THE NORTHEASTERLYLINE OF SHERIDAN ROAD 173.62 FEET BEING THE ARC OF A CIRCLE HAVING A RADIUSOF 139.87 FEET CONCAVE NORTHEASTERLY AND WHOSE CHORD BEARS SOUTH ($67$',67$1&(2) )((7727+(1257+($67(5/</,1(2)6+(5,'$152$'$)25(6$,' 7+(1&(6287+ ($67$/21*6$,'NORTHEASTERLY LINE, 589.25 FEET TO THE POINT OF BEGINNING; THENCE NORTH ($67)((7 7+(1&(6287+ ($67 )((7 7+(1&(6287+ :(67)((7 7+(1&(6287+:(67(5/<)((7$/21*7+(ARC OF A CIRCLE, CONVEX TO THE SOUTHEAST, HAVING A RADIUS OF RADIUS OF)((7$1'$&+25'/(1*7+2))((7:+,&+%($566287+ WEST, TO THE NORTHEASTERLY LINE OF SHERIDAN ROAD AFORESAID; THENCE1257+ :(67 )((7727+(32,172)%(*,11,1*,1&22.&2817<ILLINOIS.CONTAINING 44,550.73 SQUARE FEET (1.023 ACRES) OF LAND, MORE OR LESS.010050 100GRAPHIC SCALE( IN FEET )1" = 100'318 of 456 57-R-15 ~7~ EXHIBIT D Legal Description BLOCK 1 - LOT 1 THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTH LINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THE WESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLY LINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THE NORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDE SHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDED AND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYS AND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TO LAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7 AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLN STREET WITH THE AFORESAID EAST LINE OF SHERIDAN ROAD; THENCE SOUTH 89°31'23" EAST ALONG SAID SOUTH LINE AND THE EASTERLY EXTENSION THEREOF 1178.69 FEET TO THE EDGE OF WATER OF LAKE MICHIGAN; THE NEXT 33 COURSES BEING ALONG A MEANDER LINE LYING WESTERLY OF THE EASTERLY LINE OF THE PROPERTY HEREIN DESCRIBED, SAID EASTERLY LINE OF THE PROPERTY BEING ALSO THE WESTERLY EDGE OF WATER OF LAKE MICHIGAN; THENCE SOUTH 33°16'08" EAST 610.74 FEET; THENCE SOUTH 52°52'39" EAST 66.01 FEET; THENCE SOUTH 79°32'32" EAST 111.02 FEET; THENCE SOUTH 73°16'39" EAST 249.84 FEET; THENCE SOUTH 39°36'07" EAST 52.89 FEET; THENCE SOUTH 07°56'35" EAST 44.15 FEET; THENCE SOUTH 13°52'53" WEST 296.67 FEET; THENCE SOUTH 07°11'37" WEST 314.47 FEET; THENCE SOUTH 05°24'20" WEST 339.07 FEET; THENCE SOUTH 00°51'53" WEST 300.80 FEET; THENCE SOUTH 04°29'36" EAST 530.90 FEET; THENCE SOUTH 09°53'06" EAST 425.63 FEET; THENCE SOUTH 15°32'48" EAST 151.36 FEET; THENCE SOUTH 15°00'26" EAST 207.84 FEET; THENCE SOUTH 22°02'05" EAST 115.85 FEET; THENCE SOUTH 23°28'01" WEST 18.82 FEET; THENCE SOUTH 60°30'19" WEST 67.18 FEET; THENCE SOUTH 69°52'09" WEST 83.31 FEET; THENCE SOUTH 80°45'39" WEST 16.71 FEET; THENCE NORTH 68°29'12" WEST 45.53 FEET; THENCE NORTH 19°02'55" WEST 163.39 FEET; THENCE NORTH 89°29'09" WEST 187.85 FEET; THENCE SOUTH 00°29'48" WEST 734.76 FEET; THENCE SOUTH 88°26'31" WEST 34.10 FEET; THENCE NORTH 00°51'16" EAST 33.12 FEET; THENCE NORTH 57°22'21" WEST 35.78 FEET; THENCE SOUTH 84°40'14" WEST 25.96 FEET; THENCE SOUTH 58°30'32" WEST 25.06 FEET; THENCE SOUTH 48°08'13" WEST 56.88 FEET; THENCE SOUTH 34°53'21" WEST 56.72 FEET; THENCE SOUTH 16°57'20" WEST 80.21 FEET; THENCE SOUTH 08°37'54" WEST 145.21 FEET TO THE EDGE OF WATER OF LAKE MICHIGAN 319 of 456 57-R-15 ~8~ BEING ALSO THE POINT OF INTERSECTION WITH THE SOUTHEASTERLY EXTENSION OF THE NORTHEASTERLY LINE OF SHERIDAN ROAD AFORESAID BEING ALSO THE POINT OF TERMINUS OF SAID MEANDER LINE; THENCE NORTH 70°38'39" WEST ALONG SAID NORTHEASTERLY LINE OF SHERIDAN ROAD AND THE SOUTHEASTERLY EXTENSION THEREOF 1379.14 FEET; THENCE CONTINUING NORTHWESTERLY ALONG THE NORTHEASTERLY LINE OF SHERIDAN ROAD 173.62 FEET BEING THE ARC OF A CIRCLE HAVING A RADIUS OF 139.87 FEET CONCAVE NORTHEASTERLY AND WHOSE CHORD BEARS NORTH 35°04'42" WEST, A DISTANCE OF 162.69 FEET TO THE EAST LINE OF SHERIDAN ROAD, AFORESAID; THENCE NORTH 00°29'16" EAST ALONG THE EAST LINE OF SHERIDAN ROAD 1555.39 FEET TO A BEND THEREIN; THENCE NORTH 00°04'36" EAST ALONG THE EAST LINE OF SHERIDAN ROAD 189.04 FEET; THENCE SOUTH 89°35'30" EAST 262.00 FEET; THENCE EASTERLY, NORTHERLY, WESTERLY AND SOUTHERLY 242.63 FEET ALONG THE ARC OF A CIRCLE HAVING A RADIUS OF 44.00 FEET CONCAVE WESTERLY AND WHOSE CHORD BEARS NORTH 00°04'36" EAST, A DISTANCE OF 33.00 FEET; THENCE NORTH 89°35'30" WEST 262.00 FEET TO THE EAST LINE OF SHERIDAN ROAD, AFORESAID; THENCE NORTH 00°04'36" EAST ALONG THE EAST LINE OF SHERIDAN ROAD 1922.44 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. EXCEPTING THEREFROM THE FOLLOWING HEREINAFTER DESCRIBED 5 PARCELS: BLOCK 1 - LOT 2 BLOCK 1 - LOT 3 BLOCK 1 - LOT 4 BLOCK 1 - LOT 5 BLOCK 1 - LOT 6 CONTAINING 6,298,215.2 SQUARE FEET (144.587 ACRES) OF LAND, MORE OR LESS. BLOCK 1 - LOT 2 THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTH LINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THE WESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLY LINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THE NORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDE SHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDED AND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED 320 of 456 57-R-15 ~9~ ALLEYS AND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TO LAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7 AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLN STREET WITH THE AFORESAID EAST LINE OF SHERIDAN ROAD; THENCE SOUTH 00°04'36" WEST, ALONG SAID EAST LINE OF SHERIDAN ROAD, 965.00 FEET; THENCE SOUTH 89°31'23" EAST, PARALLEL WITH SAID SOUTH LINE LINCOLN STREET, 260.00 FEET; THENCE NORTH 00°04'36" EAST, PARALLEL WITH SAID EAST LINE OF SHERIDAN ROAD, 965.00 FEET TO THE SOUTH LINE OF SAID LINCOLN STREET; THENCE NORTH 89°31'23" WEST, ALONG SAID SOUTH LINE OF LINCOLN STREET, 260.00 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. CONTAINING 250,893.88 SQUARE FEET (5.760 ACRES) OF LAND, MORE ORLESS. BLOCK 1 - LOT 3 (SUBJECT TO CONSOLIDATION WITH BLOCK 1 – LOT 4) THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTH LINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THE WESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLY LINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THE NORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDE SHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDED AND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYS AND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TO LAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7 AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLN STREET WITH THE AFORESAID EAST LINE OF SHERIDAN ROAD; THENCE SOUTH 00°04'36" WEST, ALONG SAID EAST LINE OF SHERIDAN ROAD, 1754.64 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 89°35'30" EAST, 191.00 FEET; THENCE NORTH 00°04'36" EAST, 64.12 FEET; THENCE NORTH 45°24'30" EAST, 64.15 FEET; THENCE SOUTH 89°35'30" EAST, 176.38 FEET; THENCE SOUTH 00°04'36" WEST, 61.11 FEET; THENCE SOUTH 89°35'30" EAST, 173.00 FEET; THENCE SOUTH 00°04'36" WEST, 109.64 FEET; THENCE NORTH 89°35'30" WEST, 164.00 FEET; THENCE SOUTH 00°04'36" WEST, 207.09 FEET; THENCE SOUTH 89°35'30" EAST, 20.00 FEET; THENCE SOUTH 00°04'36" WEST, 53.53 FEET; THENCE NORTH 89°35'30" WEST, 46.00 FEET; THENCE SOUTH 00°04'36" WEST, 52.06 FEET; THENCE NORTH 89°35'30" WEST, 67.00 FEET; THENCE NORTH 00°04'36" EAST, 59.29 FEET; THENCE NORTH 89°35'30" WEST, 74.00 FEET; THENCE NORTH 00°04'36" EAST, 14.00 FEET; THENCE NORTH 89°35'30" WEST, 255.00 FEET TO THE EAST LINE OF SHERIDAN ROAD 321 of 456 57-R-15 ~10~ AFORESAID; THENCE NORTH 00°04'36" EAST, ALONG SAID EAST LINE, 83.35 FEET; THENCE SOUTH 89°35'30" EAST, 346.79 FEET; THENCE NORTH 00°04'36" EAST, 66.00 FEET; THENCE NORTH 89°35'30" WEST, 346.79 FEET TO THE EAST LINE OF SHERIDAN ROAD AFORESAID; THENCE NORTH 00°04'36" EAST, ALONG SAID EAST LINE, 151.29 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. CONTAINING 187,203.7 SQUARE FEET (4.298 ACRES) OF LAND, MORE OR LESS. BLOCK 1 - LOT 4 (SUBJECT TO CONSOLIDATION WITH BLOCK 1 – LOT 3) THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTH LINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THE WESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLY LINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THE NORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDE SHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDED AND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYS AND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TO LAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7 AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLN STREET WITH THE AFORESAID EAST LINE OF SHERIDAN ROAD; THENCE SOUTH 00°04'36" WEST, ALONG SAID EAST LINE OF SHERIDAN ROAD, 2144.48 FEET TO A BEND THEREIN; THENCE SOUTH 00°29'16" WEST, ALONG SAID EAST LINE OF SHERIDAN ROAD, 221.44 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 89°30'44" EAST, 479.26 FEET; THENCE NORTH 01°38'24" WEST, 140.04 FEET; THENCE NORTH 88°21'36" EAST, 118.71 FEET; THENCE SOUTH 01°38'24" EAST, 321.62 FEET; THENCE NORTH 89°30'44" WEST, 604.63 FEET TO THE EAST LINE OF SHERIDAN ROAD AFORESAID; THENCE NORTH 00°29'16" EAST, ALONG SAID EAST LINE, 249.68 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. CONTAINING 123,354.8 SQUARE FEET (2.832 ACRES) OF LAND, MORE OR LESS. BLOCK 1 - LOT 5 THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTH LINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THE WESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLY LINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THE NORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDE SHERIDAN ROAD, SAID 322 of 456 57-R-15 ~11~ LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDED AND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYS AND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TO LAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7 AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLN STREET WITH THE AFORESAID EAST LINE OF SHERIDAN ROAD; THENCE SOUTH 00°04'36" WEST, ALONG SAID EAST LINE OF SHERIDAN ROAD, 2144.48 FEET TO A BEND THEREIN; THENCE SOUTH 00°29'16" WEST, ALONG SAID EAST LINE OF SHERIDAN ROAD, 734.08 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 89°30'44" EAST, 562.30 FEET; THENCE SOUTH 00°29'16" WEST, 384.06 FEET; THENCE SOUTH 78°23'08" EAST, 46.81 FEET; THENCE SOUTH 11°51'41" WEST, 161.53 FEET; THENCE NORTH 78°26'11" WEST, 196.21 FEET; THENCE SOUTH 11°51'41" WEST, 177.82 FEET; THENCE SOUTH 05°30'26" WEST, 41.93 FEET; THENCE SOUTH 27°18'40" WEST, 92.62 FEET; THENCE SOUTH 19°22'26" WEST, 116.42 FEET; THENCE SOUTH 31°21'10" WEST, 86.50 FEET TO THE NORTHEASTERLY LINE OF SHERIDAN ROAD AFORESAID; THENCE NORTH 70°38'39" WEST, ALONG SAID NORTHEASTERLY LINE, 133.79 FEET; THENCE CONTINUING NORTHWESTERLY ALONG THE NORTHEASTERLY LINE OF SHERIDAN ROAD 173.62 FEET BEING THE ARC OF A CIRCLE HAVING A RADIUS OF 139.87 FEET CONCAVE NORTHEASTERLY AND WHOSE CHORD BEARS NORTH 35°04'42" WEST, A DISTANCE OF 162.69 FEET TO THE EAST LINE OF SHERIDAN ROAD AFORESAID; THENCE NORTH 00°29'16" EAST ALONG SAID EAST LINE, 821.31 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. CONTAINING 441,283.9 SQUARE FEET (10.130 ACRES) OF LAND, MORE OR LESS. BLOCK 1 - LOT 6 THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTH LINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THE WESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLY LINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THE NORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDE SHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDED AND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYS AND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TO LAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7 AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: 323 of 456 57-R-15 ~12~ COMMENCING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLN STREET WITH THE AFORESAID EAST LINE OF SHERIDAN ROAD; THENCE SOUTH 00°04'36" WEST, ALONG SAID EAST LINE OF SHERIDAN ROAD, 2144.48 FEET TO A BEND THEREIN; THENCE SOUTH 00°29'16" WEST, ALONG SAID EAST LINE OF SHERIDAN ROAD, 1555.39 FEET; THENCE CONTINUING SOUTHEASTERLY ALONG THE NORTHEASTERLY LINE OF SHERIDAN ROAD 173.62 FEET BEING THE ARC OF A CIRCLE HAVING A RADIUS OF 139.87 FEET CONCAVE NORTHEASTERLY AND WHOSE CHORD BEARS SOUTH 35°04'42" EAST, A DISTANCE OF 162.69 FEET TO THE NORTHEASTERLY LINE OF SHERIDAN ROAD AFORESAID; THENCE SOUTH 70°38'39" EAST, ALONG SAID NORTHEASTERLY LINE, 589.25 FEET TO THE POINT OF BEGINNING; THENCE NORTH 19°21'21" EAST, 241.00 FEET; THENCE SOUTH 70°38'39" EAST, 187.92 FEET; THENCE SOUTH 19°21'21" WEST, 180.15 FEET; THENCE SOUTHWESTERLY 68.26 FEET ALONG THE ARC OF A CIRCLE, CONVEX TO THE SOUTHEAST, HAVING A RADIUS OF RADIUS OF 157.33 FEET AND A CHORD LENGTH OF 67.73 FEET WHICH BEARS SOUTH 45°23'44" WEST, TO THE NORTHEASTERLY LINE OF SHERIDAN ROAD AFORESAID; THENCE NORTH 70°38'39" WEST, 158.19 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. CONTAINING 44,550.73 SQUARE FEET (1.023 ACRES) OF LAND, MORE OR LESS. 324 of 456 5/14/2015 58-R-15 A RESOLUTION Approving the Final Plat of Subdivision for Northwestern University WHEREAS, pursuant to Subsection 4-11-1(B) of the Evanston City Code of 2012, as amended (the “City Code”), the City Council may approve of a plat of subdivision by means of a resolution; and WHEREAS, application has been made pursuant to the provisions of City Code Subsection 4-11-1(B) for the approval of the final Plat of Subdivision to consolidate and re-subdivide the property commonly known as “Northwestern University Main Campus,” located in Evanston, Illinois (the Subject Property”), legally described in Exhibit A, which is attached hereto and incorporated herein by reference, into six (6) lots for the Northwestern University Subdivision, all located east of Sheridan Road; and WHEREAS, Northwestern University proposes that the buildings currently located on the Subject Property’s with PINs identified in Exhibit B, which is attached hereto and incorporated herein by reference, be reclassified into the proposed lots as shown in Exhibit B; and WHEREAS, the Historic Preservation Commission met on February 10, 2015, March 4, 2015, and April 16, 2015, pursuant to proper notice, to consider case no. 15PRES-0065, an application filed by Northwestern University, for a re-subdivision of the Subject Property; and WHEREAS, the Historic Preservation Commission, after hearing testimony and receiving other evidence, made a written record and findings that the application for a subdivision met the standards per Section 2-8-12(B) of the City Code 325 of 456 58-R-15 ~2~ for a re-subdivision of a landmark property and recommended City Council approval of the Final Plat of Subdivision for the Northwestern University Subdivision, attached hereto as Exhibit C and incorporated herein by reference, as requested, subject to certain conditions; and WHEREAS, at its meeting of May 26, 2015, the Planning and Development Committee of the City Council (“P&D Committee”) considered the Historic Preservation Commission’s record and findings and recommended that City Council accept the Preservation Commission’s recommendation and approve the re-subdivision in case no. 15PRES-0065, as requested, subject to certain conditions; and WHEREAS, the City intends to consolidate and re-subdivide the Subject Property, located in Evanston, Illinois, to the new subdivided parcels of land legally described in Exhibit D, which is attached hereto and incorporated herein by reference; and WHEREAS, at its meeting of May 26, 2015, the City Council considered and adopted the respective records, findings, and recommendations of the Historic Preservation Commission and P&D Committee, as amended and hereby finds that the proposed plat complies with all applicable provisions of Title 4, Chapter 11 of the City Code, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. 326 of 456 58-R-15 ~3~ SECTION 2: Pursuant to Title 4, Chapter 11 of the City Code, the City Council hereby approves the proposed Plat of Subdivision, attached hereto as Exhibit C and incorporated herein by reference, subject to the following conditions: (A) The final plat of subdivision shall substantially conform to the Northwestern University Subdivision plat prepared by Gremley & Biedermann dated May 8, 2015, except as such plat may be modified to conform to the City Code, Resolution, and Ordinance; and (B) That any new major projects (including new buildings, demolition and major alterations) on Lot 1 within two hundred fifty (250) feet of the east right-of-way line of Sheridan Road be provided to the Historic Preservation Commission for advisory feedback only. SECTION 3: The City Manager and/or his designee(s) is/are hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest, any documents necessary to implement the terms of this resolution. SECTION 4: This resolution shall be in full force and effect from and after the date of its passage and approval in the manner required by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 327 of 456 58-R-15 ~4~ EXHIBIT A Current Survey 328 of 456 329 of 456 58-R-15 ~5~ EXHIBIT B Current Building PINs and Corresponding Reclassified Lots as Proposed by Northwestern University 330 of 456 BLOCK 1 Building Name Street Address Current PIN Proposed Lot THEATRE INTERPRETATION 10-30 Arts Circle Dr.11-07-400-001-0000 Block 1, Lot 1 BLOCK MUSEUM 40 Arts Circle Dr.11-07-400-001-0000 Block 1, Lot 1 PICK-STAIGER HALL 50 Arts Circle Dr.11-07-400-001-0000 Block 1, Lot 1 REGENSTEIN MUSIC 60 Arts Circle Dr.11-07-400-001-0000 Block 1, Lot 1 MUSIC/COMMUNICATION 70 Arts Circle Dr.11-07-400-001-0000 Block 1, Lot 1 VISITOR CENTER PARKING 1847 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 LOCY HALL 1850 Campus Dr.11-18-204-001-0000 Block 1, Lot 1 KRESGE/CROWE HALL 1860-80 Campus Dr.11-18-204-001-0000 Block 1, Lot 1 MCCORMICK TRIBUNE 1870 Campus Dr.11-18-204-001-0000 Block 1, Lot 1 LOUIS HALL 1877 Campus Dr.11-18-204-001-0000 Block 1, Lot 1 UNIVERSITY LIBRARY 1970 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 NORRIS UNIVERSITY CENTER 1999 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 EVANSTON UTILITY PLANT 2026 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 ANNENBERG HALL 2120 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 ALLEN CENTER 2169 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 SILVERMAN HALL 2170 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 RYAN HALL 2190 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 PANCOE LIFE SCIENCES 2200 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 COOK HALL 2220 Campus Dr.11-18-204-001-0000 Block 1, Lot 1 FRANCES SEARLE 2240 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 HENRY CROWN SPORTS CENTER 2311 Campus Dr.11-07-400-001-0000 Block 1, Lot 1 AYERS 2324 Campus Dr.11-18-204-001-0000 Block 1, Lot 1 SLIVKA HALL 2332 Campus Dr.11-18-204-001-0000 Block 1, Lot 1 KEMPER HALL 2420 Campus Dr.11-18-204-001-0000 Block 1, Lot 1 VISITOR CENTER 1841 Sheridan Rd.11-07-400-001-0000 Block 1, Lot 1 FAIRCHILD EAST 1855 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 1 331 of 456 FAIRCHILD WEST 1861 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 1 JACOBS CTR (AND/LEVERONE)2001 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 1 CRESAP LAB.2021 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 1 FORD 2133 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 1 TECHNOLOGICAL INSTITUTE 2145 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 1 SARGENT HALL 2245 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 1 2247 SHERIDAN 2247 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 1 BOBB HALL 2305 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 1 MCCULLOCH HALL 2315 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 1 CATALYSIS CENTER 2137 Tech Dr.11-18-204-001-0000 Block 1, Lot 1 HOGAN HALL 2205 Tech Dr.11-07-400-001-0000 Block 1, Lot 1 MUDD LIBRARY 2233 Tech Dr.11-18-204-001-0000 Block 1, Lot 1 Building Name Street Address Current PIN Proposed Lot 584 LINCOLN 584 Lincoln St.11-18-204-001-0000 Block 1, Lot 2 2249 SHERIDAN 2249 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 2251 SHERIDAN 2251 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 COLLEGE OF CULTURAL & COMMUNITY STUDIES 2303 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 2307 SHERIDAN 2307 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 LINDGREN HOUSE 2309 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 2313 SHERIDAN 2313 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 2317 SHERIDAN 2317 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 GOODRICH HALL 2321 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 2325 SHERIDAN 2325 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 2331 SHERIDAN 2331 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 2335 SHERIDAN 2335 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 2339 SHERIDAN 2339 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 332 of 456 2341 SHERIDAN 2341 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 2347 SHERIDAN 2347 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 2349 SHERIDAN 2349 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 PATTEN GYM 2407 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 2 Building Name Street Address Current PIN Proposed Lot Garrett-Evangelical Theological Seminary 2121 Sheridan Rd.11-07-209-001-0000 Block 1, Lot 3 Garrett-Evangelical Theological Seminary 2121 Sheridan Rd.11-07-209-002-0000 Block 1, Lot 3 Garrett-Evangelical Theological Seminary 2121 Sheridan Rd.11-07-209-003-0000 Block 1, Lot 3 Garrett-Evangelical Theological Seminary 2121 Sheridan Rd.11-07-209-004-0000 Block 1, Lot 3 Garrett-Evangelical Theological Seminary 2121 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 3 DEARBORN OBSERVATORY 2131 Tech Dr.11-07-209-001-0000 Block 1, Lot 3 SHAKESPEARE GARDEN 11-18-204-001-0000 Block 1, Lot 3 Building Name Street Address Current PIN Proposed Lot SWIFT HALL/ANNEX 2029 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 4 LUNT BUILDING 2033 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 4 SHANLEY HALL 2031 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 4 Building Name Street Address Current PIN Proposed Lot ANNIE MAY SWIFT 1920 Campus Dr.11-18-204-001-0000 Block 1, Lot 5 HARRIS HALL 1881 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 5 UNIVERSITY HALL 1897 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 5 DEERING LIBRARY 1937 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 5 Building Name Street Address Current PIN Proposed Lot FISK HALL 1845 Sheridan Rd.11-18-204-001-0000 Block 1, Lot 6 333 of 456 58-R-15 ~6~ EXHIBIT C Plat of Subdivision 334 of 456 SURVEY NOTES:MONUMENTATION AT ALL LOT CORNERS INDICATED BY SYMBOL OR NOTATIONESTABLISHED PRIOR TO PLAT RECORDATION.IRON PIPE IS TO BE SET AT REMAINING LOT CORNERS AFTER PLAT RECORDATIONUNLESS OTHERWISE INDICATED OR NOTED HEREON.NO DIMENSIONS SHALL BE ASSUMED BY SCALE MEASUREMENT UPON THIS PLAT.BLOCK 1 - LOT 1THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTHLINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THEWESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLYLINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THENORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDESHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDEDAND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYSAND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TOLAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS:BEGINNING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLN STREET:,7+7+($)25(6$,'($67/,1(2)6+(5,'$152$' 7+(1&(6287+ ($67ALONG SAID SOUTH LINE AND THE EASTERLY EXTENSION THEREOF 1178.69 FEET TOTHE EDGE OF WATER OF LAKE MICHIGAN; THE NEXT 33 COURSES BEING ALONG AMEANDER LINE LYING WESTERLY OF THE EASTERLY LINE OF THE PROPERTY HEREINDESCRIBED, SAID EASTERLY LINE OF THE PROPERTY BEING ALSO THE WESTERLYEDGE OF WATER OF LAKE MICHIGAN 7+(1&(6287+ ($67)((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ ($67 )((7 7+(1&(6287+ ($67 )((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ :(67 )((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ :(67 )((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ ($67 )((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ :(67)((7 7+(1&(1257+ :(67)((7 7+(1&(1257+ :(67 )((7 7+(1&(1257+ :(67)((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ :(67)((7 7+(1&(1257+ ($67)((7 7+(1&(1257+ :(67)((7 7+(1&(6287+ :(67 )((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ WEST 145.21 FEET TO THE EDGE OF WATER OF LAKE MICHIGAN BEING ALSO THEPOINT OF INTERSECTION WITH THE SOUTHEASTERLY EXTENSION OF THENORTHEASTERLY LINE OF SHERIDAN ROAD AFORESAID BEING ALSO THE POINT OFTERMINUS2)6$,'0($1'(5/,1( 7+(1&(1257+ :(67$/21*6$,'NORTHEASTERLY LINE OF SHERIDAN ROAD AND THE SOUTHEASTERLY EXTENSIONTHEREOF 1379.14 FEET; THENCE CONTINUING NORTHWESTERLY ALONG THENORTHEASTERLY LINE OF SHERIDAN ROAD 173.62 FEET BEING THE ARC OF A CIRCLEHAVING A RADIUS OF 139.87 FEET CONCAVE NORTHEASTERLY AND WHOSE CHORD%($561257+ :(67$',67$1&(2) )((7727+(($67/,1(2)6+(5,'$152$'$)25(6$,' 7+(1&(1257+ ($67$/21*7+(($67/,1(2)6+(5,'$152$' )((772$%(1'7+(5(,1 7+(1&(1257+ ($67$/21*7+(($67/,1(2)6+(5,'$152$' )((7 7+(1&(6287+ EAST 262.00 FEET; THENCE EASTERLY, NORTHERLY, WESTERLY AND SOUTHERLY242.63 FEET ALONG THE ARC OF A CIRCLE HAVING A RADIUS OF 44.00 FEET CONCAVE:(67(5/<$1':+26(&+25'%($561257+ ($67$',67$1&(2))((7 7+(1&(1257+ :(67)((7727+(($67/,1(2)6+(5,'$152$'$)25(6$,' 7+(1&(1257+ ($67$/21*7+(($67/,1(2)SHERIDAN ROAD 1922.44 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY,ILLINOIS.EXCEPTING THEREFROM THE FOLLOWING HEREINAFTER DESCRIBED 5 PARCELS:BLOCK 1 - LOT 2BLOCK 1 - LOT 3BLOCK 1 - LOT 4BLOCK 1 - LOT 5BLOCK 1 - LOT 6CONTAINING 6,298,215.2 SQUARE FEET (144.587 ACRES) OF LAND, MORE OR LESS.(6,265,604.6 SQ.FT. WITH LOT 4 pg 3; 6,236,341.4 SQ.FT. WITH LOT 4 pg 4)BLOCK 1 - LOT 2THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTHLINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THEWESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLYLINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THENORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDESHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDEDAND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYSAND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TOLAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS:BEGINNING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLN STREET:,7+7+($)25(6$,'($67/,1(2)6+(5,'$152$' 7+(1&(6287+ :(67$/21*6$,'($67/,1(2)6+(5,'$152$' )((7 7+(1&(6287+ EAST, PARALLEL WITH SAID SOUTH LINE LINCOLN STREET, 260.00 FEET; THENCE1257+ ($673$5$//(/:,7+6$,'($67/,1(2)6+(5,'$152$' )((7727+(6287+/,1(2)6$,'/,1&2/1675((7 7+(1&(1257+ :(67ALONG SAID SOUTH LINE OF LINCOLN STREET, 260.00 FEET TO THE POINT OFBEGINNING, IN COOK COUNTY, ILLINOIS.CONTAINING 250,893.88 SQUARE FEET (5.760 ACRES) OF LAND, MORE ORLESS.BLOCK 1 - LOT 3THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTHLINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THEWESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLYLINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THENORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDESHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDEDAND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYSAND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TOLAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS:COMMENCING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLNSTREET WITH THE AFORESAID EAST LINE OF SHERIDAN ROAD; THENCE SOUTH :(67$/21*6$,'($67/,1(2)6+(5,'$152$')((7727+(POINT OF BEGINNING 7+(1&(6287+ ($67 )((7 7+(1&(1257+ ($67)((7 7+(1&(1257+ ($67)((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ :(67 )((7 7+(1&(1257+ :(67)((7 7+(1&(6287+ :(67 )((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ :(67)((7 7+(1&(1257+ :(67)((7 7+(1&(6287+ :(67)((7 7+(1&(1257+ :(67)((7 7+(1&(1257+ ($67 )((7 7+(1&(1257+ :(67)((7 7+(1&(1257+ ($67)((7 7+(1&(1257+ :(67)((7727+(($67/,1(2)6+(5,'$152$'$)25(6$,' 7+(1&(1257+ ($67$/21*6$,'($67/,1()((7 7+(1&(6287+ ($67 )((7 7+(1&(1257+ ($67)((7 7+(1&(1257+ :(67 )((7727+(($67/,1(2)6+(5,'$152$'$)25(6$,' 7+(1&(1257+ EAST, ALONG SAID EAST LINE, 151.29 FEET TO THE POINT OF BEGINNING, IN COOKCOUNTY, ILLINOIS.CONTAINING 187,203.7 SQUARE FEET (4.298 ACRES) OF LAND, MORE OR LESS.Northwestern University Subdivision - EXHIBITBEING A SUBDIVISION OF PART OF SECTIONS 7 AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THETHIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS010050 100GRAPHIC SCALE( IN FEET )1" = 100'335 of 456 SURVEY NOTES:MONUMENTATION AT ALL LOT CORNERS INDICATED BY SYMBOL OR NOTATIONESTABLISHED PRIOR TO PLAT RECORDATION.IRON PIPE IS TO BE SET AT REMAINING LOT CORNERS AFTER PLAT RECORDATIONUNLESS OTHERWISE INDICATED OR NOTED HEREON.NO DIMENSIONS SHALL BE ASSUMED BY SCALE MEASUREMENT UPON THIS PLAT.Northwestern University Subdivision - EXHIBITBEING A SUBDIVISION OF PART OF SECTIONS 7 AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THETHIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOISBLOCK 1 - LOT 4THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTHLINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THEWESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLYLINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THENORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDESHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDEDAND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYSAND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TOLAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS:COMMENCING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLNSTREET WITH THE AFORESAID EAST LINE OF SHERIDAN ROAD; THENCE SOUTH :(67$/21*6$,'($67/,1(2)6+(5,'$152$')((772$%(1'7+(5(,1 7+(1&(6287+ :(67$/21*6$,'($67/,1(2)6+(5,'$152$'221.44 FEET TO THE POINT OF BEGINNING 7+(1&(6287+ ($67 )((7 7+(1&(1257+ :(67)((7 7+(1&(1257+ ($67)((7 7+(1&(6287+ ($67)((7 7+(1&(1257+ :(67604.63 FEET TO THE EAST LINE OF SHERIDAN ROAD AFORESAID; THENCE NORTH ($67$/21*6$,'($67/,1( )((7727+(32,172)%(*,11,1*,1COOK COUNTY, ILLINOIS.CONTAINING 123,354.8 SQUARE FEET (2.832 ACRES) OF LAND, MORE OR LESS.BLOCK 1 - LOT 5THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTHLINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THEWESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLYLINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THENORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDESHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDEDAND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYSAND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TOLAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS:COMMENCING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLNSTREET WITH THE AFORESAID EAST LINE OF SHERIDAN ROAD; THENCE SOUTH :(67$/21*6$,'($67/,1(2)6+(5,'$152$')((772$%(1'7+(5(,1 7+(1&(6287+ :(67$/21*6$,'($67/,1(2)6+(5,'$152$'734.08 FEET TO THE POINT OF BEGINNING 7+(1&(6287+ ($67)((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ ($67)((7 7+(1&(6287+ :(67)((7 7+(1&(1257+ :(67 )((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ :(67 )((7 7+(1&(6287+ :(67 )((7 7+(1&(6287+ :(67)((7 7+(1&(6287+ :(67)((7727+(1257+($67(5/</,1(2)6+(5,'$152$'$)25(6$,' 7+(1&(1257+ WEST, ALONG SAID NORTHEASTERLY LINE, 133.79 FEET; THENCE CONTINUINGNORTHWESTERLY ALONG THE NORTHEASTERLY LINE OF SHERIDAN ROAD 173.62 FEETBEING THE ARC OF A CIRCLE HAVING A RADIUS OF 139.87 FEET CONCAVE1257+($67(5/<$1':+26(&+25'%($561257+ :(67$',67$1&(2)162.69 FEET TO THE EAST LINE OF SHERIDAN ROAD AFORESAID; THENCE NORTH ($67$/21*6$,'($67/,1()((7727+(32,172)%(*,11,1*,1COOK COUNTY, ILLINOIS.CONTAINING 441,283.9 SQUARE FEET (10.130 ACRES) OF LAND, MORE OR LESS.BLOCK 1 - LOT 6THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTHLINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THEWESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLYLINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THENORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDESHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDEDAND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYSAND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TOLAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS:COMMENCING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLNSTREET WITH THE AFORESAID EAST LINE OF SHERIDAN ROAD; THENCE SOUTH :(67$/21*6$,'($67/,1(2)6+(5,'$152$')((772$%(1'7+(5(,1 7+(1&(6287+ :(67$/21*6$,'($67/,1(2)6+(5,'$152$'1555.39 FEET; THENCE CONTINUING SOUTHEASTERLY ALONG THE NORTHEASTERLYLINE OF SHERIDAN ROAD 173.62 FEET BEING THE ARC OF A CIRCLE HAVING A RADIUSOF 139.87 FEET CONCAVE NORTHEASTERLY AND WHOSE CHORD BEARS SOUTH ($67$',67$1&(2) )((7727+(1257+($67(5/</,1(2)6+(5,'$152$'$)25(6$,' 7+(1&(6287+ ($67$/21*6$,'NORTHEASTERLY LINE, 589.25 FEET TO THE POINT OF BEGINNING; THENCE NORTH ($67)((7 7+(1&(6287+ ($67 )((7 7+(1&(6287+ :(67)((7 7+(1&(6287+:(67(5/<)((7$/21*7+(ARC OF A CIRCLE, CONVEX TO THE SOUTHEAST, HAVING A RADIUS OF RADIUS OF)((7$1'$&+25'/(1*7+2))((7:+,&+%($566287+ WEST, TO THE NORTHEASTERLY LINE OF SHERIDAN ROAD AFORESAID; THENCE1257+ :(67 )((7727+(32,172)%(*,11,1*,1&22.&2817<ILLINOIS.CONTAINING 44,550.73 SQUARE FEET (1.023 ACRES) OF LAND, MORE OR LESS.010050 100GRAPHIC SCALE( IN FEET )1" = 100'336 of 456 58-R-15 ~7~ EXHIBIT D Legal Description BLOCK 1 - LOT 1 THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTH LINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THE WESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLY LINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THE NORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDE SHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDED AND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYS AND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TO LAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7 AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLN STREET WITH THE AFORESAID EAST LINE OF SHERIDAN ROAD; THENCE SOUTH 89°31'23" EAST ALONG SAID SOUTH LINE AND THE EASTERLY EXTENSION THEREOF 1178.69 FEET TO THE EDGE OF WATER OF LAKE MICHIGAN; THE NEXT 33 COURSES BEING ALONG A MEANDER LINE LYING WESTERLY OF THE EASTERLY LINE OF THE PROPERTY HEREIN DESCRIBED, SAID EASTERLY LINE OF THE PROPERTY BEING ALSO THE WESTERLY EDGE OF WATER OF LAKE MICHIGAN; THENCE SOUTH 33°16'08" EAST 610.74 FEET; THENCE SOUTH 52°52'39" EAST 66.01 FEET; THENCE SOUTH 79°32'32" EAST 111.02 FEET; THENCE SOUTH 73°16'39" EAST 249.84 FEET; THENCE SOUTH 39°36'07" EAST 52.89 FEET; THENCE SOUTH 07°56'35" EAST 44.15 FEET; THENCE SOUTH 13°52'53" WEST 296.67 FEET; THENCE SOUTH 07°11'37" WEST 314.47 FEET; THENCE SOUTH 05°24'20" WEST 339.07 FEET; THENCE SOUTH 00°51'53" WEST 300.80 FEET; THENCE SOUTH 04°29'36" EAST 530.90 FEET; THENCE SOUTH 09°53'06" EAST 425.63 FEET; THENCE SOUTH 15°32'48" EAST 151.36 FEET; THENCE SOUTH 15°00'26" EAST 207.84 FEET; THENCE SOUTH 22°02'05" EAST 115.85 FEET; THENCE SOUTH 23°28'01" WEST 18.82 FEET; THENCE SOUTH 60°30'19" WEST 67.18 FEET; THENCE SOUTH 69°52'09" WEST 83.31 FEET; THENCE SOUTH 80°45'39" WEST 16.71 FEET; THENCE NORTH 68°29'12" WEST 45.53 FEET; THENCE NORTH 19°02'55" WEST 163.39 FEET; THENCE NORTH 89°29'09" WEST 187.85 FEET; THENCE SOUTH 00°29'48" WEST 734.76 FEET; THENCE SOUTH 88°26'31" WEST 34.10 FEET; THENCE NORTH 00°51'16" EAST 33.12 FEET; THENCE NORTH 57°22'21" WEST 35.78 FEET; THENCE SOUTH 84°40'14" WEST 25.96 FEET; THENCE SOUTH 58°30'32" WEST 25.06 FEET; THENCE SOUTH 48°08'13" WEST 56.88 FEET; THENCE SOUTH 34°53'21" WEST 56.72 FEET; THENCE SOUTH 16°57'20" WEST 80.21 FEET; THENCE SOUTH 08°37'54" WEST 145.21 FEET TO THE EDGE OF WATER OF LAKE MICHIGAN 337 of 456 58-R-15 ~8~ BEING ALSO THE POINT OF INTERSECTION WITH THE SOUTHEASTERLY EXTENSION OF THE NORTHEASTERLY LINE OF SHERIDAN ROAD AFORESAID BEING ALSO THE POINT OF TERMINUS OF SAID MEANDER LINE; THENCE NORTH 70°38'39" WEST ALONG SAID NORTHEASTERLY LINE OF SHERIDAN ROAD AND THE SOUTHEASTERLY EXTENSION THEREOF 1379.14 FEET; THENCE CONTINUING NORTHWESTERLY ALONG THE NORTHEASTERLY LINE OF SHERIDAN ROAD 173.62 FEET BEING THE ARC OF A CIRCLE HAVING A RADIUS OF 139.87 FEET CONCAVE NORTHEASTERLY AND WHOSE CHORD BEARS NORTH 35°04'42" WEST, A DISTANCE OF 162.69 FEET TO THE EAST LINE OF SHERIDAN ROAD, AFORESAID; THENCE NORTH 00°29'16" EAST ALONG THE EAST LINE OF SHERIDAN ROAD 1555.39 FEET TO A BEND THEREIN; THENCE NORTH 00°04'36" EAST ALONG THE EAST LINE OF SHERIDAN ROAD 189.04 FEET; THENCE SOUTH 89°35'30" EAST 262.00 FEET; THENCE EASTERLY, NORTHERLY, WESTERLY AND SOUTHERLY 242.63 FEET ALONG THE ARC OF A CIRCLE HAVING A RADIUS OF 44.00 FEET CONCAVE WESTERLY AND WHOSE CHORD BEARS NORTH 00°04'36" EAST, A DISTANCE OF 33.00 FEET; THENCE NORTH 89°35'30" WEST 262.00 FEET TO THE EAST LINE OF SHERIDAN ROAD, AFORESAID; THENCE NORTH 00°04'36" EAST ALONG THE EAST LINE OF SHERIDAN ROAD 1922.44 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. EXCEPTING THEREFROM THE FOLLOWING HEREINAFTER DESCRIBED 5 PARCELS: BLOCK 1 - LOT 2 BLOCK 1 - LOT 3 BLOCK 1 - LOT 4 BLOCK 1 - LOT 5 BLOCK 1 - LOT 6 CONTAINING 6,298,215.2 SQUARE FEET (144.587 ACRES) OF LAND, MORE OR LESS. BLOCK 1 - LOT 2 THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTH LINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THE WESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLY LINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THE NORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDE SHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDED AND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED 338 of 456 58-R-15 ~9~ ALLEYS AND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TO LAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7 AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLN STREET WITH THE AFORESAID EAST LINE OF SHERIDAN ROAD; THENCE SOUTH 00°04'36" WEST, ALONG SAID EAST LINE OF SHERIDAN ROAD, 965.00 FEET; THENCE SOUTH 89°31'23" EAST, PARALLEL WITH SAID SOUTH LINE LINCOLN STREET, 260.00 FEET; THENCE NORTH 00°04'36" EAST, PARALLEL WITH SAID EAST LINE OF SHERIDAN ROAD, 965.00 FEET TO THE SOUTH LINE OF SAID LINCOLN STREET; THENCE NORTH 89°31'23" WEST, ALONG SAID SOUTH LINE OF LINCOLN STREET, 260.00 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. CONTAINING 250,893.88 SQUARE FEET (5.760 ACRES) OF LAND, MORE ORLESS. BLOCK 1 - LOT 3 THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTH LINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THE WESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLY LINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THE NORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDE SHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDED AND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYS AND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TO LAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7 AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLN STREET WITH THE AFORESAID EAST LINE OF SHERIDAN ROAD; THENCE SOUTH 00°04'36" WEST, ALONG SAID EAST LINE OF SHERIDAN ROAD, 1754.64 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 89°35'30" EAST, 191.00 FEET; THENCE NORTH 00°04'36" EAST, 64.12 FEET; THENCE NORTH 45°24'30" EAST, 64.15 FEET; THENCE SOUTH 89°35'30" EAST, 176.38 FEET; THENCE SOUTH 00°04'36" WEST, 61.11 FEET; THENCE SOUTH 89°35'30" EAST, 173.00 FEET; THENCE SOUTH 00°04'36" WEST, 109.64 FEET; THENCE NORTH 89°35'30" WEST, 164.00 FEET; THENCE SOUTH 00°04'36" WEST, 207.09 FEET; THENCE SOUTH 89°35'30" EAST, 20.00 FEET; THENCE SOUTH 00°04'36" WEST, 53.53 FEET; THENCE NORTH 89°35'30" WEST, 46.00 FEET; THENCE SOUTH 00°04'36" WEST, 52.06 FEET; THENCE NORTH 89°35'30" WEST, 67.00 FEET; THENCE NORTH 00°04'36" EAST, 59.29 FEET; THENCE NORTH 89°35'30" WEST, 74.00 FEET; THENCE NORTH 00°04'36" EAST, 14.00 FEET; THENCE NORTH 89°35'30" WEST, 255.00 FEET TO THE EAST LINE OF SHERIDAN ROAD 339 of 456 58-R-15 ~10~ AFORESAID; THENCE NORTH 00°04'36" EAST, ALONG SAID EAST LINE, 83.35 FEET; THENCE SOUTH 89°35'30" EAST, 346.79 FEET; THENCE NORTH 00°04'36" EAST, 66.00 FEET; THENCE NORTH 89°35'30" WEST, 346.79 FEET TO THE EAST LINE OF SHERIDAN ROAD AFORESAID; THENCE NORTH 00°04'36" EAST, ALONG SAID EAST LINE, 151.29 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. CONTAINING 187,203.7 SQUARE FEET (4.298 ACRES) OF LAND, MORE OR LESS. BLOCK 1 - LOT 4 THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTH LINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THE WESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLY LINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THE NORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDE SHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDED AND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYS AND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TO LAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7 AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLN STREET WITH THE AFORESAID EAST LINE OF SHERIDAN ROAD; THENCE SOUTH 00°04'36" WEST, ALONG SAID EAST LINE OF SHERIDAN ROAD, 2144.48 FEET TO A BEND THEREIN; THENCE SOUTH 00°29'16" WEST, ALONG SAID EAST LINE OF SHERIDAN ROAD, 221.44 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 89°30'44" EAST, 479.26 FEET; THENCE NORTH 01°38'24" WEST, 140.04 FEET; THENCE NORTH 88°21'36" EAST, 118.71 FEET; THENCE SOUTH 01°38'24" EAST, 321.62 FEET; THENCE NORTH 89°30'44" WEST, 604.63 FEET TO THE EAST LINE OF SHERIDAN ROAD AFORESAID; THENCE NORTH 00°29'16" EAST, ALONG SAID EAST LINE, 249.68 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. CONTAINING 123,354.8 SQUARE FEET (2.832 ACRES) OF LAND, MORE OR LESS. BLOCK 1 - LOT 5 THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTH LINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THE WESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLY LINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THE NORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDE SHERIDAN ROAD, SAID 340 of 456 58-R-15 ~11~ LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDED AND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYS AND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TO LAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7 AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLN STREET WITH THE AFORESAID EAST LINE OF SHERIDAN ROAD; THENCE SOUTH 00°04'36" WEST, ALONG SAID EAST LINE OF SHERIDAN ROAD, 2144.48 FEET TO A BEND THEREIN; THENCE SOUTH 00°29'16" WEST, ALONG SAID EAST LINE OF SHERIDAN ROAD, 734.08 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 89°30'44" EAST, 562.30 FEET; THENCE SOUTH 00°29'16" WEST, 384.06 FEET; THENCE SOUTH 78°23'08" EAST, 46.81 FEET; THENCE SOUTH 11°51'41" WEST, 161.53 FEET; THENCE NORTH 78°26'11" WEST, 196.21 FEET; THENCE SOUTH 11°51'41" WEST, 177.82 FEET; THENCE SOUTH 05°30'26" WEST, 41.93 FEET; THENCE SOUTH 27°18'40" WEST, 92.62 FEET; THENCE SOUTH 19°22'26" WEST, 116.42 FEET; THENCE SOUTH 31°21'10" WEST, 86.50 FEET TO THE NORTHEASTERLY LINE OF SHERIDAN ROAD AFORESAID; THENCE NORTH 70°38'39" WEST, ALONG SAID NORTHEASTERLY LINE, 133.79 FEET; THENCE CONTINUING NORTHWESTERLY ALONG THE NORTHEASTERLY LINE OF SHERIDAN ROAD 173.62 FEET BEING THE ARC OF A CIRCLE HAVING A RADIUS OF 139.87 FEET CONCAVE NORTHEASTERLY AND WHOSE CHORD BEARS NORTH 35°04'42" WEST, A DISTANCE OF 162.69 FEET TO THE EAST LINE OF SHERIDAN ROAD AFORESAID; THENCE NORTH 00°29'16" EAST ALONG SAID EAST LINE, 821.31 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. CONTAINING 441,283.9 SQUARE FEET (10.130 ACRES) OF LAND, MORE OR LESS. BLOCK 1 - LOT 6 THAT PART OF THE LAND, PROPERTY AND SPACE LYING SOUTHERLY OF THE SOUTH LINE OF LINCOLN STREET AND ITS EASTERLY EXTENSION, LYING WEST OF THE WESTERLY EDGE OF WATER OF LAKE MICHIGAN, LYING EASTERLY OF THE EASTERLY LINE OF THE 100 FOOT WIDE SHERIDAN ROAD AND LYING NORTHEASTERLY OF THE NORTHEASTERLY LINE AND ITS SOUTHEASTERLY EXTENSION OF THE 100 FOOT WIDE SHERIDAN ROAD, SAID LAND, PROPERTY AND SPACE CONTAINS VARIOUS SUBDIVIDED AND UNSUBDIVIDED PROPERTIES, VARIOUS VACATED STREETS AND VACATED ALLEYS AND PART OF THE 66 FOOT WIDE GARRETT PLACE AND PART OF THE LAND FILL TO LAKE MICHIGAN, ALL TAKEN AS A TRACT, WITH PARTS THEREOF LYING IN SECTIONS 7 AND 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: 341 of 456 58-R-15 ~12~ COMMENCING AT THE INTERSECTION OF THE AFORESAID SOUTH LINE LINCOLN STREET WITH THE AFORESAID EAST LINE OF SHERIDAN ROAD; THENCE SOUTH 00°04'36" WEST, ALONG SAID EAST LINE OF SHERIDAN ROAD, 2144.48 FEET TO A BEND THEREIN; THENCE SOUTH 00°29'16" WEST, ALONG SAID EAST LINE OF SHERIDAN ROAD, 1555.39 FEET; THENCE CONTINUING SOUTHEASTERLY ALONG THE NORTHEASTERLY LINE OF SHERIDAN ROAD 173.62 FEET BEING THE ARC OF A CIRCLE HAVING A RADIUS OF 139.87 FEET CONCAVE NORTHEASTERLY AND WHOSE CHORD BEARS SOUTH 35°04'42" EAST, A DISTANCE OF 162.69 FEET TO THE NORTHEASTERLY LINE OF SHERIDAN ROAD AFORESAID; THENCE SOUTH 70°38'39" EAST, ALONG SAID NORTHEASTERLY LINE, 589.25 FEET TO THE POINT OF BEGINNING; THENCE NORTH 19°21'21" EAST, 241.00 FEET; THENCE SOUTH 70°38'39" EAST, 187.92 FEET; THENCE SOUTH 19°21'21" WEST, 180.15 FEET; THENCE SOUTHWESTERLY 68.26 FEET ALONG THE ARC OF A CIRCLE, CONVEX TO THE SOUTHEAST, HAVING A RADIUS OF RADIUS OF 157.33 FEET AND A CHORD LENGTH OF 67.73 FEET WHICH BEARS SOUTH 45°23'44" WEST, TO THE NORTHEASTERLY LINE OF SHERIDAN ROAD AFORESAID; THENCE NORTH 70°38'39" WEST, 158.19 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. CONTAINING 44,550.73 SQUARE FEET (1.023 ACRES) OF LAND, MORE OR LESS. 342 of 456 343 of 456 APPROVED WORKSHOP MEETING MINUTES PRESERVATION COMMISSION Tuesday, February 10, 2015 7:00 P.M. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2200 Members Present: Elliott Dudnik, Julie Hacker, Tim Schmitt, Amy Riseborough, Garry Shumaker, Scott Utter, Jack Weiss and Diane Williams. Members Absent: Karl Vogel and Sally Riessen Hunt Staff Present: Lorrie Pearson, Planning and Zoning Administrator Carlos D. Ruiz, Preservation Coordinator Presiding Member: Diane Williams, Chair 1. CALL TO ORDER / DECLARATION OF QUORUM Diane Williams, Chair, called the meeting to order at 7:10 p.m. with a quorum present (Elliott Dudnik, Julie Hacker, Amy Riseborough, Tim Schmitt, Garry Shumaker, Scott Utter, and Jack Weiss). Staff: Carlos D. Ruiz and Lorrie Pearson. 2. NEW BUSINESS A. Northwestern University’s proposed subdivision of the Evanston Campus (east of Sheridan Road – Block 1: from 2 lots to 6 lots) Chair Williams said this is a workshop to allow Commissioners ask their questions and relate those questions and the application to the standards for review of subdivision. She read the City Code, Title 2, Chapter 8, Section 2-8-12 Review of Application for Subdivision, Resubdivision or Consolidation. Chair Williams announced that the Commission will hold the next meeting on March 4, 2015. Northwestern University Presentation Paul Weller, Director of Facilities Planning at Northwestern University (NU) talked about the 2009 Framework Plan, from 1851 to the present, including the North Quads, the buildings by Walter Netsch in 1960s and 1970s. The Lakefill project in the 1960’s which allowed the physical expansion of the Evanston campus for future development. He mentioned the Capital Plan for the 1970s that maintained the character of the existing buildings along with some new buildings. The plan for the School of Music in the southeast area of the campus in 2004 provided the seed to develop the 2009 Framework Plan, which acknowledges the campus’ historic character, preserving significant structures, and new development should complement this character. Page 1 of 6 Preservation Commission 344 of 456 APPROVED Mr. Weller said the Framework Plan acknowledges the importance of the historic crescent and the need to plan for open green spaces. The open spaces provide the framework for buildings. The plan also deals with the City’s zoning regulations, including height and use of buildings. The plan also calls for eliminating parking in the middle of the campus by providing potentially underground parking. It identifies potential development strategies and uses, including the enhancement of Sheridan Road along the campus. Mr. Weller listed historic buildings including Annie May Swift Hall and Harris Hall have been restored and had received awards from the Commission. Fisk Hall, the Music Administration building and Lunt Hall are expected to be restored next. Other completed projects include 1856 Orrington Avenue, Rogers House at 647 Emerson, 630 Emerson south quads, 2122 Sheridan Road, 2601 Orrington, 629 Colfax and 630 Dartmouth Place. The re-opening of Deering Library historic main entrance. Bonnie Humphrey, Director of Design and Construction at Northwestern University (NU) presented the proposed subdivision. She provided the project overview, indicating that the Visitor’s Center and the North Parking Garage consumed considerable time and effort from the Preservation Commission and staff. The proposed subdivision will reduce the administrative burdens on the City and would permit the Preservation Commission focus their review on projects related to historic buildings. She read from the NU letter to the Commission dated February 5, 2015 and highlighted the history of lots of record, the history of campus planning and architecture, NU as a historic steward, and addressed the Standards for Review of Applications for Subdivision: 1. (a), (b), (c) and (d) and 2. Ms. Humphrey ended her presentation saying “We firmly believe that the proposed subdivision satisfies all of the standards for review of applications for subdivisions, and is consistent with the development of the campus, and existing relationships between landmarked buildings and other buildings. We request that the Preservation Commission recommend to the City Council that the proposed sub-division be approved.” Chair Williams asked about the configuration of lot 4, it seems to have carved out a section of a building. Ms. Humphrey said the Framework Plan contemplates moving Lunt Hall to a location between Deering and Harris Hall to strengthen the historic crescent. Chair Williams said it seems more logical to square off lot 4 in terms of its relationship to Sheridan Road and to include the whole building (Swift Hall). Commissioner Shumaker said incorporating that entire lot 4 (that NU carved the dog leg off) is important to the Commission. The emphasized that retaining the context along Sheridan Road or street wall is important to the City. Carving out that dog leg on lot 4 is not appropriate. Page 2 of 6 Preservation Commission 345 of 456 APPROVED In response to a question from Chair Williams, Ms. Humphrey said whether a building is a landmark or not, it does not influence how NU renovates buildings. NU has spent a lot of money to do what is right. Commissioner Shumaker said the way the Preservation Ordinance is applied to properties is that the Commission is the steward of the history and evolution of Evanston; it includes the landmark districts, which include a greater number of non- landmark structures or “non-contributing structures.” That is what makes this community stronger. He noted that the NU campus has been part of this community for 150 years, and it has undergone a significant urban development and construction, some of which probably is suitable for some kind of landmark recognition in terms of its evolution and contribution to this community. Regarding lot 4, Commissioner Shumaker said the Framework Plan identifies an area on lot 4 as potentially underground parking lot. He suggested abutting the property lines of lots 3 and 4. In terms of the gap between lots 3 and 4, the Commission and the City should maintain some input on it, because it is an important view corridor. Commissioner Hacker said the proposed subdivision takes away the context on which the buildings sit on. The landmarks stay, but the context is gone. Commissioner Weiss asked how NU is different from the City of Evanston’s historic districts, where everyone is subject to the preservation review. Ms. Humphrey said the NU campus is not a historic district. Chair Williams said the situations are not analogous, because NU can fill out the application and apply to do this (the subdivision). The Commission’s purview is to advise City Council whether this is the right thing to do. Regarding item B in NU’s letter, Commissioner Shumaker said the proposal severely alters the site and adjacent lots by removing the context from which the Commission is charged with evaluating the landmark structures within the lot of record. He asked what it would be to the benefit of the Commission’s work to reduce the context and site of these valuable landmarks. Ms. Humphrey said nothing they are proposing changes any zoning requirements for setbacks, or distance between buildings. It is not to reduce the context, rather to reduce the number of projects that have to go in front of the Commission on a routine basis. There are 46 non-landmark buildings that have to go before the Commission. Commissioner Weiss said NU in the application cites reducing the burden on the Commission. He said over 201 projects were reviewed in the last 3 years, only 14 projects were NU projects or 7%, that does not demonstrate burden to the Commission. In response to Ms. Humphrey question regarding landmark nominations, Mr. Ruiz said anyone could nominate a building for landmark designation and presumptively the landmark designation applies to the lot of record. Commissioner Shumaker said there are several buildings on campus that maybe today are not considered landmarks, but the potential is there. He emphasized the burden Page 3 of 6 Preservation Commission 346 of 456 APPROVED from the Commission work is not NU. He said NU has not provided information on what it intends to do with the subdivided lots; a standard that he believed has not been met. The proposed subdivision adversely affects the street wall, which is valuable to this community and to the Preservation Commission. Discussion on Standards for Subdivision Commissioner Shumaker said regarding the standard (a) NU is disturbing the integrity of the historic plan by dividing it as proposed; standard (b) he does not agree with the explanation of (b) and how that is met; standard (c) regarding blocking views, he said in a number of these situations, specifically Lunt Hall, the way that is dog legged, it affects the views. Standard (d) he does not believe that it is compliant; NU has not given the Commission any indication of what it will put back on these properties. Regarding standard (a) Commissioner Weiss said it goes beyond individual buildings and is intended to address context. Regarding lots 5 and 6 boundaries, Commissioner Utter said the boundaries are problematic because they abut very tightly the buildings NU is trying to protect. Commissioner Shumaker said Kresge Hall adds to the context of Fisk Hall another reason to be included as part of the context of Fisk Hall. Referring to the application and the stated goal of the enhancement of Sheridan Road, Chair Williams asked how NU views the subdivision doing that. Ms. Humphrey said the subdivision itself does not do anything to change the experience along Sheridan Road. Mr. Weller said, from NU’s point of view, the Framework Plan considers Sheridan Road as NU’s front door. Ms. Humphrey said by the tennis courts on Sheridan, the Framework Plan calls for lower scale buildings (domestic in size), that reinforces the Sheridan corridor. Commissioner Shumaker emphasized that the development of that corridor or street wall along Sheridan should remain a collaborative effort between NU and the City. Commissioner Utter noted that the proposed lot 4 boundary excluding the additions to Swift Hall does not preclude the Commission’s review. Another reason to amend the lot 4 boundary. Mary McWilliams, Associate Commissioner said she was a member of the Evaluation Committee 1976/77, she said Swift Hall landmark designation includes the 1945 addition and the 1949 annex. Public Comment Richard Weiland of 1012 Hinman Avenue, said campus buildings do not have to be landmarked to have a significant effect on the historic character of the area. By excluding only landmarks on the proposed subdivision, it misses the point of historic preservation. Brad White of 2314 Harrison, author of the Preservation Ordinance and appointee to the Advisory Council on Historic Preservation, said he did not have an inherent problem with a subdivision. He encouraged whatever recommendation goes forward, with a Page 4 of 6 Preservation Commission 347 of 456 APPROVED recommendation of some kind of subdivision that would require NU to do a survey of its campus, and identify any other buildings that would qualify for landmark designation, either locally or at the National Register level. That NU submits for landmark designation or National Register listing for those buildings. That would address a lot of the concerns and will give definition and consideration to going forward for NU and some consistency in how the Commission reviews it. Bruce Enenbaugh of 723 Emerson said he saw no compelling reason for the subdivision. The two lots should remain, and agreed that Sheridan Road should remain under the purview of the Preservation Commission. Chair Williams entered into the record a letter from Gary L. Auerbach of 412 Greenwood dated February 8, 2015. Mr. Auerbach wrote that the application for subdivision does not meet the standards. Commission’s Discussion on the Standards for Review of Subdivision Standard (a) 1. Commissioner Weiss: the standard specifically addresses context. He disagreed with the notion that the subdivided area will not impact any of the landmark buildings. 2. Commissioner Riseborough: the proposed subdivision addresses a specific point in time and it removes the context on which landmarks sit on, so the Commission does not have context with which to move forward. 3. Commissioner Shumaker: the subdivision removes the context and disturbs the integrity of the developed historic plan. The standard says that it must preserve, adaptively use or otherwise protect the landmark or area, property, site, structure. He did not see how these locations of the proposed lots meet that standard. 4. Commissioner Schmitt: in the application for (a) special consideration have been given to recognize cohesive groups of landmarks and non-landmarks buildings. He did not see much evidence of that; in how these subdivisions are layout currently. Lot 2 looks like the only one that includes non-landmark buildings. 5. Commissioner Shumaker: some of the long term plans for the campus include the demolition of Patten Gym. In the context of this conversation, removing the rest of the campus context from that would make very difficult to understand what kind of building might rightfully replace a building like Patten Gym. Standard (b) 1. Commissioner Shumaker: Patten Gym. This application does not propose anything. The commission has no idea what it is creating by subdividing this property. The Framework Plan proposes infill the lagoon, tear down Patten Gym, build a street wall on the west of Sheridan Road. None of those things are here for the Commission consideration. Page 5 of 6 Preservation Commission 348 of 456 APPROVED 3. Commissioner Dudnik: in (b) the operative word is - provide the “location”… etc. Regarding lot 6, he does not see where locations are provided among some of these proposed lots. 4. Commissioner Shumaker: maybe it is a reverse application, clearing the way for future development, unburden as it would, by the Preservation Commission process, which is disingenuous to what the purpose of this body and the ordinance is. 5. Commissioner Dudnik: looking in the negative, not talking about lots 2-6, but talking about lot 1, and how it is going to be reconfigured to allow some of these things (development). 6. Commissioner Schmitt: in response for (b), it mentions there are no new structures contemplated on the new lots of record 2-6. The issue is what the effect left is on lot 1. Section (A) says that the Commission is to prepare a report regarding the ‘effect’ of the proposed subdivision. From his view the effect is to eliminate any oversight or to eliminate burden on Northwestern. Standard (c) 1. Commissioner Shumaker: once Lunt Hall is moved, the designation moves with Lunt Hall. He questioned whether the City Council or the Commission would have any say in the development of that piece of property. 2. Commissioner Shumaker: is hard to understand what the burden on the Commission has been. The report to the City Council should indicate that the two existing campus lots, as they stand, are not broken yet. 3. Commission Hacker: concerned with setting a bad precedent. Standard (d) 1. Commissioner Weiss: the current streetscape has a mix of old and new. The 1982 Nagel Hartray gateway at Hinman and Sheridan, is excluded from this subdivision. Standard (e) 1. Commissioner Dudnik: (e) addresses the general harmony of the District. How the subdivision affects it. G Shumaker clarified that this is not a District. The Commission’s position has been that the ‘lot of record” is the context. 2. Chair Williams: regarding standard (e) clarification from Legal on capitalized “District” vs. “district”. A motion to adjourn the meeting at 9:35 p.m. was seconded and approved. Meeting adjourned at 9:35 p.m. Respectfully Submitted, Carlos D. Ruiz Senior Planner/Preservation Coordinator, Community Development Department Page 6 of 6 Preservation Commission 349 of 456 APPROVED SPECIAL MEETING MINUTES PRESERVATION COMMISSION Wednesday, March 4, 2015 7:00 P.M. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2200 Members Present: Elliott Dudnik, Julie Hacker, Tim Schmitt, Garry Shumaker, Scott Utter, Karl Vogel, Jack Weiss and Diane Williams. Members Absent: Sally Riessen Hunt, Amy Riseborough Staff Present: Carlos D. Ruiz Presiding Member: Diane Williams, Chair 1. CALL TO ORDER / DECLARATION OF QUORUM Diane Williams, Chair, called the meeting to order at 7:11 p.m. with a quorum present (Elliott Dudnik, Julie Hacker, Tim Schmitt, Garry Shumaker, Scott Utter, Karl Vogel, and Jack Weiss). Staff: Carlos D. Ruiz. Chair Williams explained the process for review under the Preservation Ordinance of applications for subdivision for a fair and impartial recommendation to the City Council. 2. NEW BUSINESS A. Northwestern University’s proposed subdivision of the Evanston Campus (east of Sheridan Road – Block 1: from 2 lots to 6 lots) Staff Recommendation Lorrie Pearson, Planning and Zoning Administrator, stated that the Staff recommendation was distributed on Friday (February 27, 2015). Since then, Staff has received from the public suggestions that other approaches to the proposed subdivision might be out there; also Staff received questions about the review process along Sheridan Road. Ms. Pearson said that some specifics might be helpful to better delineate what the process might look like. Ms. Pearson said therefore, Staff recommendation to the Commission has changed to continue the case to a later meeting. Page 1 of 6 Preservation Commission 350 of 456 APPROVED Northwestern University Presentation Bonnie Humphrey, Director of Design and Construction at Northwestern University (NU) presented the application for subdivision. Ms. Humphrey said NU is part of Evanston community for the last 150 years. The purpose of the proposed subdivision is to permit the University campus to continue that evolution and to protect those buildings that have been designated as landmarks structures, and to minimize potential conflicts over development and to reduce the burden on City resources involved with the approval process for new campus projects. City staff has determined that the proposed subdivision is compliant with the U3 zoning regulations. Plats involving landmark properties and properties within designated historic districts must obtain an advisory review of the Preservation Commission. At the February 10, 2015 workshop, NU presented the campus Framework Plan that was developed in 2009. It outlines potential growth strategies over the next 50 years. The campus Framework Plan has been adopted by the University’s Trustees, and it’s been available on the NU website since 2009. NU had shared previously with the Preservation Commission the Framework Plan at special meeting. Ms. Humphrey said the Framework Plan provides an armature for future buildings to ensure that NU develops in a responsible and sustainable manner; preserving open green space and views of Lake Michigan. Encouraging alternative transportation and minimizing the impacts on parking. NU does not plan to grow further into the community west of Sheridan Road. It is imperative that NU’s future growth is thoughtful in the use of available land to ensure that it can meet the emerging needs of the University over the next 50 years. Ms. Humphrey addressed the issues raised at the February 10, 2015 workshop: Landmarks: The existing landmark buildings on NU campus will remain landmarks and will be subject to review by the Commission for any alteration. Nothing on the proposed subdivision changes the status of landmarks on campus Zoning: The Evanston campus east of Sheridan Road is classified by zoning as U3, as such; all development within U3 must comply with the specified height and setback restrictions. The proposed subdivision does not alter the zoning of the campus. Context: The campus has evolved over time into a diverse collection of architectural styles. The setback and building height restrictions of the current U3 zoning will ensure that all new buildings respect the street wall on Sheridan Road, referred to by the Commission during the workshop. Stewardship: NU is committed to the preservation of significant historic buildings, and it has made substantial investments in the renovation and restoration of both historic Page 2 of 6 Preservation Commission 351 of 456 APPROVED landmarks and non landmark buildings, and has been recognized through past awards presented by the Commission. Swift Hall landmark status: Based upon comments raised at the workshop, NU has revised the proposed subdivision, parcel lot 4, to incorporate the 1945 and 1949 annexes to Swift Hall, in the same parcel as the original Swift Hall building. Harris Hall lot line: Based upon comments raised during the workshop concerning the space between Harris Hall and the proposed lot line to the east, NU revised the proposed lot 5 subdivision, between Harris Hall and West Fairchild, to provide a large side yard to Harris Hall. Future buildings: NU will be happy to share plans in the future of new buildings in lot 1, located along Sheridan Road with the Commission for information. Any new building project located in lot 1 of the proposed subdivision and within 200 ft of Sheridan Road, will be shared with the Commission for information during the project’s design phase (200 ft is behind Fairchild at the fire lane). Ms. Humphrey said subsequent to the February 25 NU letter to the Commission, City Staff had recommended that the definition of projects in lot 1 be expanded to include demolitions and major alterations within that 200 ft of Sheridan Road. NU is willing to submit to Staff’s recommendation and agrees to this inclusion in the overall subdivision approval. NU believes the application for subdivision meets the standards. In conclusion NU made significant changes to the proposed subdivision to reflect input and advice of the Preservation Commission, and NU is committed to share with the Commission in future designs for future buildings along with demolitions and major alterations within Lot 1 along Sheridan Road, within 200 ft. NU believes that the proposed revised subdivision satisfies all the standards for review of application for subdivisions and it is consistent with the development of the campus, the existing relationships between landmarks buildings and other buildings. NU requested that the Preservation Commission recommend to the City Council that the proposed subdivision be approved. NU welcomes Staff’s recommendation for continuance. Discussion Chair Williams read for the record read the standards in Section 2-8-12: Review of Applications for Subdivision, Resubdivision or Consolidation (the review of the Commission is advisory to City Council). Commissioner Hacker asked regarding the 200 ft setback from Sheridan Road if instead could be anything observable from the public way. Ms. Humphrey said NU would object to that. Commissioner Hacker asked if there was a protocol to include preservation in a discussion of what goes on in Lot 1; if this subdivision does happen - as opposed to just Page 3 of 6 Preservation Commission 352 of 456 APPROVED sharing information. Ms Humphrey said with the continuance, NU could have further discussion with City staff regarding how that would be handled. Commissioner Weiss referred to the Staff’s recommendation regarding standard C. if future projects are not presented, how would one know what is next, he asked. The memo suggests that to implement informational review, the Ordinance could be amended to allow Preservation Commission’s feedback within 200 ft from Sheridan Road. He said that Deering Library is at least 500 ft. from Sheridan Road, and it can easily be seen from Sheridan Road. He requested a large scale plan of the proposed subdivision to determine the appropriate distance from Sheridan Road. He felt that 200 ft is way too short of a distance. Ms. Humphrey said that at the workshop there was a lot of discussion by the Commissioners about the street wall along Sheridan. NU believes that the street wall is within that 200 ft. Nothing will be built in front of Deering Library, without having to come to historic preservation; because that is in a lot of record with historic structures. Commissioner Utter asked if the feedback from the Commission is not binding within the 200 ft. Ms. Pearson said that was correct. Referring to the Staff’s memo, Commissioner Utter asked, aren’t landmark buildings required to have a lot of record associated with them? If a new landmark building was to be designated, could another building be placed in front of it, if the Commission had no right to review the lot that it sits on. Does it make more sense to require a resubdivision at the time when the landmark of a building occurs, he asked. Mr. Ruiz said that is one of the dilemmas for NU, because if one of the buildings on the proposed lot 1 is landmarked, then all of lot 1 becomes a landmark lot of record as well. Commissioner Utter said he is not of the opinion that the staff’s recommendation resolves that issue to the betterment of the landmark building. Commissioner Shumaker asked, if a property was nominated or recommended for nomination, how NU would handle that? Also, Landmarks Illinois letter makes a recommendation that a survey be performed in the campus to identify potential landmarks at this time. Is that something that NU will be willing to consider as part of this process? Ms. Humphrey said NU did not have time to review the letter. Regarding future new buildings, Commissioner Schmitt asked how far out does that include, a year within 50 years of the framework plan? Ms. Humphrey mentioned the addition to the Lakefront athletics facility (2012), which is in early design stages; renovation of Norris – student union (not on a lot of record that has historic buildings). Also, anything that would be on a lot of record with historic structures would be under the purview of the Commission and anything within 200 ft of Sheridan, NU will be bringing to the Commission for information and feedback. She added NU campus grows 700,000 square feet per decade. Commissioner Dudnik asked, what does ‘share’ mean operationally? Ms. Humphrey said it means sharing information with non binding review. As far as the process, it still needs to be work out with City Staff. Page 4 of 6 Preservation Commission 353 of 456 APPROVED Referring to the athletic facility, Commissioner Shumaker said it is partially on the landmark lot of record. Ms. Humphrey said it is not on the current design; the athletic facility is no longer on the landmark lot of record. Commissioner Weiss said everyone else [in a historic district] has to adhere to the preservation standards. He asked, why NU feels to be excluded from them. Ms. Humphrey said NU campus is not a historic district. Regarding the parking lot between lots 3 and 4, Commissioner Utter asked, is there a reason why lots 3 and 4 are not combined? Ms. Humphrey said in the long term plan, NU would like to put the parking lot below grade. Commissioner Utter requested for the record that lots 3 and 4 be combined, so what happens in front of the landmark building (at the end of Garrett Place) on the parking lot, in front of it, becomes under review by the Commission. Commissioner Dudnik asked Staff clarification on lot 4 boundaries. Ms. Pearson said Staff recommendation is to square off the lot lines of lot 4, reflecting the Commission’s discussion at the workshop. Ms. Humphrey said the Framework Plan keeps the parking lot area open. Also, Garrett (Seminary) installed a geothermal field under the parking lot. In response to Commissioner Weiss question, Ms Humphrey showed that the 200 ft setback along Sheridan is behind the Ford building. She noted 200 ft is enough to protect the concerns of a street wall. Commissioner Shumaker suggested combining lots 3 and 4 seamlessly, since the parking lot will remain for the next 50 years. The 200 ft setback would be less of an issue, and it will protect the continuity of the street wall on Sheridan Road. Regarding context, Commissioner Schmitt suggested including a certain distance from any landmark lot (i.e. 50 ft), that will ensure that context is protected. Commissioner Weiss referred to Bonnie McDonald’s letter of Landmark Illinois letter, which suggests making the campus area a special district of sometime. He suggested a line 400 ft setback from Sheridan Road to encompass a special district. Commissioner Williams said Staff will take a look at that and other viable alternatives. He stated that Crowe Hall Kresge Hall are within the 400 ft from Sheridan and are visible. Public Comment Richard Weiland of 1012 Hinman Avenue, Vice President of the Southeast Evanston Association, encouraged the Commission and City Staff to further negotiate with NU the proposed subdivision of the Evanston campus, before the Commission recommends to Page 5 of 6 Preservation Commission 354 of 456 APPROVED City Council that it approve the proposal. Mr. Weiland made three observations:1) the standards for subdivision called for protecting and preserving the landmark or area, property, structure, site or object. NU response to these standards continues to refer to landmark properties and their immediate surroundings, with little consideration with the areas, properties, structures, sites or objects that form the context of these landmarks; 2) staff’s recommendation for feedback from the Commission is not oversight, and 3) Lincoln Street should be given the same consideration as Sheridan Road. Barbara Janes of 802 Colfax (in the Northeast Evanston Historic District). Ms. Janes asked why NU should be exempted when it contains many Historic buildings. Ms. Janes urged the Commission not to give up its authority over this kind of decisions. Kathleen Hammerschlag of 311 Lake asked for the status on the multipurpose facility that NU announced in 2012. Ms. Humphrey said Perkins and Will were engaged in the planning and design for an addition to the lakefront athletic facility. It is still in the early stages and the project will not move forward until significant funds have been raised. Commissioner Shumaker moved to continue the meeting pending Staff discussions and further review of the application, with no objection from the applicant. Commissioner Schmitt seconded the motion. The motion passed unanimously. 3. ADJOURNMENT Commissioner Utter moved to adjourn the meeting at 8:15 p.m. on March 4, 2015. Commissioner Dudnik seconded the motion. The motion passed unanimously. Respectfully Submitted, Carlos D. Ruiz Senior Planner/Preservation Coordinator, Community Development Department Page 6 of 6 Preservation Commission 355 of 456 APPROVED MEETING MINUTES PRESERVATION COMMISSION Thursday, April 16, 2015 7:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2800 (Council Chambers) Members Present: Julie Hacker, Amy Riseborough, Tim Schmitt, Karl Vogel, Diane Williams and Jack Weiss Members Absent: Elliott Dudnik and Sally Riessen Hunt Staff Present: Mark Muenzer, Director of Community Development Damir Latinovic, Interim Planning and Zoning Administrator Carlos D. Ruiz, Preservation Coordinator Presiding Member: Diane Williams, Chair Declaration of Quorum With a quorum present, Chairman Williams called the meeting to order at 7:12 p.m. UNFINISHED BUSINESS (Continuation of the March 4, 2015 Special meeting) A. Northwestern University’s (NU) proposed subdivision of the Evanston Campus (east of Sheridan Road – Block 1: from 2 lots to 6 lots) Chairman Williams read the City Code, Title 2, Chapter 8, Section 2-8-12 Review of Applications for Subdivision, Resubdivision and Consolidation. Chairman Williams noted that the Commission will vote tonight on whether the application meets the standards, and review the conditions proposed by City staff. Carlos Ruiz stated that the City staff recommends to the Preservation Commission that the Commission provide a favorable recommendation to City Council for approval of Northwestern University subdivision with the following conditions: 1) The proposed Lot 4 be revised further to encompass the area south of existing parking lot, or potentially merge Lots 3 and 4 per Commission’s request, and 2) That the area along Sheridan Road be subject to a requirement that Northwestern provide information on future significant projects, including new buildings, demolition, and major alterations to the Preservation Commission for feedback when such projects are within 250 feet of the Sheridan Rd. right-of-way line, but outside of a landmark lot of record. The Commission comments would be shared with Northwestern and presented at a Design and Plan Review Committee (DAPR) meeting. The Preservation Commission is the recommending body, with the City Council being the final determining body. Page 1 of 4 Preservation Commission 356 of 456 APPROVED Bonnie Humphrey of NU noted that the material on the screen and boards is the same material presented at the March 4th, 2015 meeting. In response to a question from Commissioner Hacker, Chair Williams said that according to the Staff recommendation one option is that Lot 4 would expand to the north to the parking lot or the other option is that Lot 3 and Lot 4 will become one lot. Commissioner Hacker said merging Lot 3 and Lot 4 as a Commission recommendation makes more sense. Commissioner Riseborough referring to the Staff recommendation said drawings would come up to the Preservation Coordinator within a minimum of four weeks prior to DAPR, she wondered at what stage is that going to happen, because for some of these projects, the design process is a long one, one could work on a project for three years and if the Commission gets it four weeks before is going up for review, that is a lot missed opportunity. Ms. Humphrey said that Northwestern usually brings projects before DAPR for input. Usually during schematic design, design development. It is a two part process; there is an initial submittal where Northwestern seek comment from the City and there is a final DAPR review, which is closer to the time of the actual completion of working documents. Commissioner Riseborough said she would like to see that articulated. Mark Muenzer said there is a concept review that it is typically done in the very early stages. He recommended that if the Commissioner Riseborough wanted that condition articulated, that she specifically state that the University come in at the concept review stage. Commissioner Weiss referring to the Staff recommendation of the 250 feet stated that at 400 feet, Deering Library is clearly visible from Sheridan Road. He said 400 feet is the optimum view into the campus, not 250 feet. Commissioner Schmitt asked if the 250 feet turns into Lincoln Street. Mr. Ruiz said, no. Chair Williams noted that 250 feet makes more sense than 200 feet. She noted that 400 feet, if talking about the subdivision, defeats its purpose. Mr. Ruiz said that the 250 feet fully incorporates the buildings east of Patten Gym (north of campus) and the landmark at 1845 Sheridan (south of campus). Commissioner Schmitt thought combining Lots 3 and 4 into one lot might alleviate some of the concerns. He noted that Deering Library is probably 500 feet away from Sheridan Road. Commissioner Hacker commended the process and said the workshops have been useful. The communication between Northwestern and the Commission has gone quite a way of producing something. If Lots 3 and 4 are combined, she could totally agree with the proposal. Chairperson Williams invited Public Comment. No public comment was received. Commissioner Weiss made a motion that the Preservation Commission recommend to the City Council approval of the proposed subdivision with the following two conditions: 1) that Lots 3 and 4 be combined, and Page 2 of 4 Preservation Commission 357 of 456 APPROVED 2) that any significant future projects within a 250 foot setback of Sheridan Road are presented to the Preservation Commission for binding review. Commissioner Schmitt clarified that Lots 3 and 4 be combined by extending their eastern most boundaries, so it encompasses the whole area between the proposed two lots, not a small alleyway across. Chair Williams asked for clarification to Commissioner Weiss if in his motion, he was talking about the DAPR process. She also noted that Commissioner Riseborough had mentioned, as part of the DAPR process, reviewing any plans at the concept stage. Commissioner Weiss said that the DAPR process takes place anyway, and the Preservation Coordinator is an advisory member to DAPR. He clarified his motion states that any projects that are outside of those designated landmark lots and are within a 250 foot setback of Sheridan Road should be reviewed by the Commission as binding. In response to Chair Williams request, Mark Muenzer explained in detail the DAPR review process. Larger projects that need approval from different Boards and City Council come to DAPR first, usually at the concept stage After DAPR review the projects go through Plan Commission or ZBA and typically ending up at City Council, or for final approval. After the City Council approves it, then it comes back to DAPR prior to the building permit being issued. Conceptually speaking, if there were issues raised by the Preservation Commission, that were then submitted to DAPR, and DAPR felt that those comments were not satisfied by the University, DAPR could not approve the project until those comments were addressed. In response to a question from Commissioner Schmitt, Carlos Ruiz said that a Northwestern project within the 250 feet usually during the design stage, will be sent to the Preservation Coordinator, then distributed to the Commission members for comments. Commissioners will have the opportunity to send comments to the Preservation Coordinator, who will present those comments to DAPR. Responding to Commissioner Hacker question, Chair Williams said that essentially, DAPR review would work as an administrative review. It would not be coming to the Commission meeting as an agenda item. Mark Muenzer said all DAPR project packets and agendas are posted prior to their meetings, so any Commission’s comments would be included as part of the public packet, so this is a public process. All the Commissioners would be well aware of any concerns prior to their hearing. The Preservation Commission will not meet on item as proposed. Commissioner Weiss said by going to DAPR Northwestern is avoiding the Commission’s binding review process. Northwestern is asking relief from binding review on these areas of Lot 1. He said the least the Commission could do is insist on binding review on anything that is within 250 feet setback from Sheridan Road and anything within that view should be under the Commission’s binding review. Page 3 of 4 Preservation Commission 358 of 456 APPROVED Mark Muenzer clarified the Staff recommendation is that the Commission would have an advisory review on areas outside the landmark parcels and within 250 feet of Sheridan Road with final approval by DAPR. Commissioner Hacker asked if binding review means that the Commission will actually meet to discuss it as an agenda item. Commissioner Weiss answered yes, that is his intent. Commissioner Hacker then seconded Commissioner Weiss motion. Commissioner Weiss restated his motion that the Commission recommends to City Council approval of the proposed subdivision with the following conditions: 1) that proposed Lots 3 and 4 be combined with the eastern and western most lines to be aligned, and 2) that the Commission be given binding review over any proposed projects that occur within 250-foot setback of Sheridan Road. Commissioner Hacker seconded the motion. The motion passed 4-2 by roll call. Ayes: Weiss, Hacker, Vogel and Riseborough. Nays: Chair Williams and Schmitt. ADJOURNMENT Commissioner Riseborough moved to adjourn the meeting at 7:55 p.m. on April 16, 2015. Commissioner Weiss seconded the motion. The motion was passed unanimously by voice call. Respectfully Submitted, Carlos D. Ruiz Preservation Coordinator, Community Development Department Page 4 of 4 Preservation Commission 359 of 456 For City Council meeting of May 26, 2015 Items H1 & H2 Resolutions 59-R-15 and 56-R-15: Animal Shelter Policy and VAO Agreement For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Charliese Agnew, Community Engagement Specialist Subject: Evanston Animal Shelter Association Two-Year Agreement & Adoption of Standard Operating Procedures Date: May 26, 2015 Recommended Actions: The Human Services Committee and staff recommend the adoption of Resolution 59-R- 15 authorizing the amendment of the Animal Control Policy that establishes operational guidelines at the Animal Shelter, and adoption of Resolution 56-R-15 authorizing the City Manager to negotiate and execute an agreement with the Evanston Animal Shelter Association (EASA) to serve as the City’s volunteer animal organization (VAO) for the Evanston Animal Shelter and Adoption Center. (H1) Resolution 59-R-15 This Resolution amends the Animal Control Policy at the Evanston Animal Shelter and Adoption Center which was previously approved by the City Council on April 8, 2014. The purpose of this policy is to guide operations and management, and establish a baseline on certain issues in order to provide consistency and predictability at the Shelter. The policy also formally sets expectations between the City and the designated volunteer animal organization (“VAO”). If there are any contradictions between this policy and Police Standard Operating Procedure (SOP), the Animal Control Policy shall dictate and control against the Police SOP or any other unnamed existing policies. The operational guidelines should not be considered exhaustive; if the policy is silent on an issue, the Police SOP shall prevail. Lastly, the policy unequivocally sets forth that the Commander of Community Strategies shall make final disposition decisions for animals under the Shelter’s care. (The policy is included as Exhibit A of Resolution 56-R-15, the VAO Agreement, which follows.) (H2) Resolution 56-R-15 On April 28, 2014, the City Council approved Ordinance 54-O-14 creating the Board of Animal Control to provide direction and guidance for the Animal Shelter and Adoption Center located at 2310 Oakton Street. Following the vacation of the previous volunteer organization from the Shelter, the Board of Animal Control was also tasked with reviewing proposals from not-for-profit organizations seeking to operate the Shelter with the City of Evanston. After careful review, the Animal Control Board selected Evanston Animal Memorandum 360 of 456 Shelter Association, an Illinois not-for-profit corporation. Upon the City Council’s Approval, the City Manager will enter into a two-year agreement with the Evanston Animal Shelter Association, allowing the organization to begin operating the Shelter on June 1, 2015. The Human Services Committee and staff also are requesting that the City Manager be authorized to reimburse $3,473.99 to the volunteers who spent their own money on supplies and veterinary bills; and any additional expenses occurred between May 21, 2015 and June 1, 2015. The City Manager will provide reimbursements once receipts are submitted. See current itemized details attached. The $3,473.99 is current as of Thursday, May 21, when the report was received. Overview Evanston Animal Shelter Association (EASA) will operate under the following terms: Term of Agreement: June 1, 2015 through May 31, 2017. The agreement will be reviewed after one year to ensure compliance with the conditions of the agreement. VAO Responsibilities: Coordinating volunteer and adoption programs Coordinating and funding medical and behavioral care Providing special food and supplies City Responsibilities: Registration of all volunteers as City volunteers Building maintenance and utilities Provision and administration of core vaccines and rabies tags Staff administrative support/kennel assistant Bulk food and cat litter purchases Capital Improvements: City will renovate brick shed for dog behavior evaluations by October 1, 2015 (cost not to exceed $20,000) and will procure new storage shed. Budget/Fundraising: City will continue to fund all operations of animal shelter until October 1, 2015. EASA will begin receiving adoption fees on June 1, 2015. On October 1, 2015, EASA will fund all operations assigned to it under agreement. EASA is designated to raise funds for operation of the animal shelter only. EASA is obligated to raise $40,000 in donations per year for operations of shelter. All funds raised by EASA under this agreement revert to the City of Evanston if agreement is terminated. 361 of 456 Attachments Resolution 59-R-15: Animal Control Policy Resolution 56-R-15: VAO Agreement Revised Police Animal Control SOP Itemized Animal Shelter Reimbursements 362 of 456 5/21/2015 59-R-15 A RESOLUTION Authorizing the Amendment to the Animal Control Policy to Establish Operational Guidelines at the Evanston Animal Shelter and Adoption Center WHEREAS, the City of Evanston is dedicated to providing high quality care, training, and rescue efforts for dogs and cats at the Evanston Animal Shelter and Adoption Center (the “Shelter”); and WHEREAS, on April 8, 2014 the City adopted an Animal Control Policy to govern operations related to behavioral training, kennel enrichment activities, and vaccinations; and WHEREAS, with the selection of a volunteer animal organization the City Council desires to amend the policy to govern the operations at the Shelter relative to the activities in the policy with the appointed volunteer animal organization (“VAO”), City staff members, contractors. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are incorporated herein as findings of the City Council of the City of Evanston, Illinois. SECTION 2: The Evanston Animal Control Policy, attached as Exhibit 1, is hereby authorized, approved and shall become effective on the date of passage of this Resolution 59-R-15. 363 of 456 59-R-15 ~2~ SECTION 3: This Resolution 59-R-15 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 364 of 456 59-R-15 ~3~ EXHIBIT 1 EVANSTON ANIMAL CONTROL POLICY 365 of 456 1 | P a g e ANIMAL CONTROL POLICY SECTION 1: OVERVIEW The purpose of this Policy is to guide operations and management of the Evanston Animal Shelter Center and Adoption Center at 2310 Oakton Street Evanston, Illinois (the “Shelter”). The Policy establishes a baseline on certain issues in order to provide consistency and predictability at the Shelter and formally set expectations between the City and a designated volunteer animal organization (“VAO”). If there are any contradictions between this Policy and the Police SOP, this Policy shall dictate and control against the Police SOP or any other unnamed existing policies. The categories addressed in this Policy should not be considered exhaustive, if the Policy is silent on an issue, the Police SOP shall prevail. Lastly, the Policy unequivocally sets forth that the Commander of Community Strategies shall make final disposition decisions for animals under the Shelter’s care. SECTION 2: BEHAVIOR EVALUATION, TRAINING AND OVERSIGHT A. Party Vested with Decision Making Authority for Animals at the Shelter: The Commander of Community Strategies is responsible for all decisions regarding disposition decisions for dogs under the Shelter’s supervision. To that end, the Commander of Community Strategies is the final authority on determinations of adoption, foster care, rescue or euthanasia for a subject animal. For dogs, disposition decisions will be based on the SAFER evaluation, written documentation about the dog’s behavior in the kennel, and observations by Shelter staff and volunteers. If the Commander of Community Strategies, or his/her designee believes adoption by the VAO is the best option for the animal and VAO agrees with the decision, then the VAO may put the dog up for adoption. If the recommendation is euthanasia by the VAO and the Commander of Community Strategies, the decision may be appealed to the City Manager. B. Evaluation Testing: The SAFER Test, or a similar test chosen by the Board of Animal Control (the “Board”), must be administered by a certified assessor with a trained observer. The VAO shall not perform behavior evaluations on dogs at the Shelter; the City shall be responsible for administering the SAFER test and establishing criteria for performance of the evaluation. The VAO shall pay any and all fees associated with evaluations or training performed by professional consultants. C. Evaluation Training: The City will contract with the American Society of Prevention of Cruelty to Animals (ASPCA) to conduct training at the Shelter facility for individuals that participate in behavior evaluations. Mandatory participants in the training will include: Animal Warden and any volunteers that assist with rescues. Only individuals that participate and receive SAFER training certification from the aforementioned training are able to conduct behavior evaluations. The City will provide training for both current and future volunteers. 366 of 456 2 | P a g e D. Evaluation Results: The SAFER score will try to avoid designations of “pass” or “fail”, rather will inform the Animal Warden and Commander of Community Strategies of potential options for the respective dog under review, but it will not be sole source of information for a determination regarding adoption, future behavior training needed prior to adoption, foster home, release to a rescue partner or euthanasia. The Commander of Community Strategies and the Animal Warden will use the feedback from the evaluation assessor and volunteer observations of the subject dog prior to making a disposition decision. E. Kennel Enrichment: The City and the VAO will increase its efforts to provide enrichment programs for all animals. 1. Cat and Kitten Enrichment: While kenneled, in Isolation, or Quarantine, cats and kittens have limited handling contact, although they also have some interaction with people as staff and patrons walk through the area -- usually responding to the animals by talking to them. 2. Canine Enrichment: Enrichment helps dogs and puppies maintain their mental, physical, and emotional health so that they remain good adoption candidates and don’t become behaviorally at risk. All canines at the Shelter shall receive enrichment of some variety, provided that time and resources are available. The type of enrichment provided will vary based on the dog’s SAFER evaluation and other observations as outlined above. Procedures will be developed to outline the potential kennel enrichment methods to be utilized. F. Removal from Shelter: Any and all animals at the Shelter are the property of the City of Evanston and not property of the VAO until release. Animals are not to be removed from the Shelter or housed off-site without the written permission of the Commander of Community Strategies or his or her designee. Any removal or housing off-site will become part of the animal’s permanent record. SECTION 3: VACCINATIONS AND SPAY/NEUTER A. Vaccinations: This Policy requires vaccination of all dogs and cats within 72 hours of admission to the Shelter, or as soon as practicable, unless there is clear evidence that the animal’s owner plans to return for the animal, or that the animal has already received the required vaccinations. The Commander of Community Strategies shall determine the proper party to administer the vaccination, either a licensed veterinarian or volunteer medical director. The veterinarian administe ring the vaccine shall give the Shelter a rabies vaccination certificate to put in the animal’s file. If the veterinarian believes that the animal’s health would be adversely affected as a result of a vaccination, the veterinarian shall give the Commander of Community Strategies or 367 of 456 3 | P a g e his/her designee a signed and dated statement indicating the opinion. The City is responsible for all costs and expenses relating to vaccinations of animals at the Shelter. B. Spay/Neuter and other Medical Care: Vaccines must be completed prior to the spay/neuter surgery. Any animal that cannot have vaccines will be handled on a case by case basis by the shelter partners and other providers. All animals will be spayed and neutered unless the Commander of Community Strategies or his/her designee waives the requirement (i.e. the animal is planned to be euthanized). All cost and expenses related to spay/neuter services will be paid with City funds. SECTION 4: RESCUE PROCEDURES A. Foster Homes and Rescue Group Outreach: In conformance with the goals outlined in Police SOP 1.15 Adoptions by Animal Welfare Organizations and Adoptions of Animals Other than Dogs and Cats, the City will continue to actively develop working partnerships with rescue organizations. To further this goal, the City will submit the appropriate paperwork to facilitate the process and partnership opportunities between the Shelter and other animal welfare organizations. The volunteers at the Shelter as of the Effective Date focused on rescue efforts shall be referred to as the “Rescue Team”. Shelter space shall be provided to accommodate efforts of the Rescue Team. B. Rescue Decision for Dogs: The VAO will evaluate all of the information that is available regarding the animal’s behavior, health and its environment prior to making a decision. If the VAO elects that rescue is in the best interests of the dog, the Rescue Team shall immediately begin to contact rescue organizations who are designated partners with the Shelter. The rescue organizations will work with the City to place the dog as soon as possible. At the discretion of the VAO, she or he may elect to place the subject dog with a foster home that has an existing partnership with the City. In the discretion of the VAO, she or he may elect to place a dog in a foster home or adoption. C. Placement Efforts Post-Rescue: All efforts related to the rescue of a dog should be devoted to removing the dog from the existing environment and placing the dog with a new home within 30 days of rescue. The City and the VAO will coordinate to develop a proposal to facilitate the 30-day target date to be presented to the Board for review and approval. VAO must be an advocate for each dog at the Shelter and must work with the City on efforts of placement, such as posting pictures of dogs on social media and web sites, participating in offsite adoption events, and identifying a pool of qualified foster homes. SECTION 5: FERAL CATS A. No City Regulation of Feral Cats: To date, the City has no regulations addressing feral cats and in the absence of such regulation, existing Cook County regulations control. Enacted in 2007, Cook County’s Ordinance 07 -O-72 “Managed Care of Feral Cats” (the “Feral Cat Ordinance”) designates animal welfare organizations and people vetted by those organizations as “colony caretakers”. The animal welfare organizations 368 of 456 4 | P a g e conduct trapping, along with neutering/spaying cats and then returning the cats to the location that they were found, under the Feral Cat Ordinance. B. Interface with County Ordinance: The aforementioned Feral Cat Ordinance provides that an animal control officer from either the County or the City may investigate violations of the Feral Cat Ordinance. City animal control officers are to investigate nuisance complaints of feral cats. The Feral Cat Ordinance aims to keep the existing cats alive while preventing future generations of felines and in furtherance of that objective the Shelter shall follow said Ordinance and assist as needed. The City and the VAO shall develop a trap/neuter/return program for Evanston’s feral cats with an approved Colony Caretaker. SECTION 6: RECORD KEEPING AND PUBLIC RELATIONS A. Freedom of Information Act: Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the VAO’s control, VAO shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and VAO shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records or part thereof, are applicable. VAO shall indemnify and defend the City from and against all claims arising from Freedom of Information Act requests. VAO shall also cooperate with the City to produce any documents in compliance with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City. B. Access to Records: The VAO agrees to permit City access to any and all records, including communications, on animals under their control. The VAO will maintain computerized records of all activity relative to the animals going forward, using specialized software to be chosen by the City and purchased with VAO funds such as PetPoint. Each animal will have a complete file which will contain details regarding the animal and Shelter efforts to date. These records will be the property of the City of Evanston and kept on site. C. Communication: 1. Volunteers and animal control officers will complete customer service training. Course content will be devoted to greeting the customer (either by phone or in person), questioning to understand the customer’s need or problem, listening, confirming understanding, responding with value, using positive language, and the importance of body language and tone of voice. Volunteers and employees who are properly trained 369 of 456 5 | P a g e and who demonstrate professional customer service skills can improve customer satisfaction and customer loyalty. 2. Hours for Adoption will be expanded to Monday through Friday (except Wednesday) from 6 p.m. – 8 p.m.; Saturday and Sunday 12 p.m. – 3:30 p.m. in order to better serve the animals at the Shelter by increasing opportunities to visit the Shelter and potential adoptions. Additional hours to be approved by the Board and also approval by the City Council, if budget implications. 3. Any group e-mail communication among VAO volunteers must be made available to all volunteers at the Shelter to ensure consistency in operations (i.e. the Yahoo Group must provide access for all volunteers). 370 of 456 5/13/2015 56-R-15 A RESOLUTION Authorizing the City Manager to Negotiate and Execute an Agreement with EASA to serve as the City’s Volunteer Animal Organization for the Evanston Animal Shelter and Adoption Center WHEREAS, the City Council adopted Ordinance 54-O-14 on April 28, 2014 which created the Board of Animal Control to provide direction and guidance for the Animal Shelter and Adoption Center located at 2310 Oakton Street (the “Shelter”) following the vacation of the previous volunteer organization from the Shelter; and WHEREAS, the Board of Animal Control was also tasked with reviewing proposals from not-for-profit organizations seeking to operate the Shelter with the City of Evanston and the Board has selected the Evanston Animal Shelter Association (“EASA”), an Illinois not-for-profit corporation; and WHEREAS, the City Council of the City of Evanston has determined it is in the best interests of the City to execute an Agreement with EASA to further its community expectations and standards of providing a high quality and safe environment for pets to be sheltered and adopted, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to execute the Animal Shelter Agreement (the “Agreement”) by and between the City of Evanston and EASA, the Agreement is attached hereto as Exhibit 1 and incorporated herein by reference. 371 of 456 56-R-15 ~2~ SECTION 2: That the City Manager is hereby authorized and directed to negotiate any remaining terms of the Agreement as he may be deem to be in the best interests of the City. SECTION 3: That this Resolution 56-R-15 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 372 of 456 56-R-15 ~3~ EXHIBIT 1 EVANSTON ANIMAL SHELTER AGREEMENT 373 of 456 1 VOLUNTEER ANIMAL ORGANIZATION AGREEMENT THIS VOLUNTEER ANIMAL ORGANIZATION AGREEMENT (hereinafter referred to as the “Agreement”) entered into this ___ day of ____________, 2015, by and between the City of Evanston, an Illinois municipal corporation (hereinafter referred to as the “City”), and Evanston Animal Shelter Association (“EASA”), an Illinois not-for-profit corporation (hereinafter referred to as the “VAO” or “EASA”). The City and VAO shall be referred to as the “Parties”. RECITALS WHEREAS, the City’s community standards, as reflected by the City Council’s goals and expectations, makes it plain that the City capital planning, infrastructure investments, facility improvements are a priority, including the Evanston Animal Shelter and Adoption Center (the “Shelter”); and WHEREAS, the renovations and facility improvements to the Shelter are entrenched in a larger evaluation of the City operational departments with a focus on efficiency of service resulting in a realignment of City staff roles and responsibilities; and WHEREAS, The transfer of the Animal Shelter and control operations out of the Police Department and to staff of the City Manager’s Office, is a result and reflection of the thoughtful and substantive deliberations over many years by the Evanston City Council, City staff, and community partners regarding these issues; and WHEREAS, the Parties believe it is in the best interests of both the animals, community members, VAO volunteers and City staff members to formalize the expectations regarding customer service, shelter facility operations, and animal training and kennel enrichment activities in this agreement. AGREEMENT NOW, THEREFORE, in consideration of the foregoing Recitals, the covenants, terms and conditions hereinafter set forth and other valuable consideration, the receipt and sufficiency of which are acknowledged, it is mutually agreed by the Parties hereto as follows: I. RECITALS. The Parties hereby agree that the Recitals set forth hereinabove are incorporated herein by reference, as if fully set forth herein. II. SHELTER FACILITY A. Property. The City is the fee simple owner of the Shelter and land located at 2310 Oakton Street, Evanston, Illinois 60202 (the “Property”). This Agreement is not a lease agreement and the VAO is not renting the Shelter from the City or being assessed a rental fee for use of the Shelter property. The VAO is the City’s partner to operate the Shelter and perform Services outlined above. 374 of 456 2 B. Maintenance. The City as the owner of the property is responsible for all maintenance, repair, and any construction obligations relative to the Shelter and Property and in the City’s sole discretion; it will make decisions relative to the same. C. Utilities. The City at its sole cost and expense will pay for all utilities that service the Shelter facility. D. Capital Improvements. The City will renovate the brick shed on the Property for dog behavioral training and evaluations by October 1, 2015. The cost to renovate the brick shed shall not exceed $20,000. Within one year of the anniversary date of the Commencement Date, the City will procure a new storage shed for the Shelter. E. City Staff. City staff will provide administrative support and kennel assistance at the Shelter. The appropriate staffing level for the Shelter may fluctuate during the Term and is at the discretion of the City Manager or his/her designee. F. Bulk Food Purchases. The City will procure and provide bulk food and cat litter purchases for the Shelter. The VAO is responsible for notifying the City well in advance of a low supply and the need to re-order bulk food and cat litter. G. Vaccines and Rabies Tags. The City will administer and provide vaccines and rabies tags for all animals at the Shelter. H. Animal Control Policy. The Parties recognize the importance of setting for expectations and policies related to essential functions of the Shelter related to kennel enrichment, behavioral training, and vaccines. The Policy is attached as Exhibit A and incorporated herein by reference. I. Standard Operating Procedures. The Evanston Police Department has established an Animal Control Standard Operating Procedure Manual (the “SOP”), which are attached as Exhibit B and incorporated herein by reference. The Parties acknowledge and agree to abide by the terms of the SOP, as amended. III. TERM Subject to the provisions of this Agreement, the “Term” shall commence on the 1st day of June, 2015 (“Commencement Date”) and shall end on the 31st day of May, 2017 (two years), except as otherwise terminated as provided herein. The Agreement will be reviewed on or around the one year anniversary of the Commencement Date by the Human Services Committee of the City Council for compliance with all terms and conditions of this Agreement. III. SERVICES AND RESPONSIBILITIES A. Services. 1. General Services. VAO shall perform the services (the “Services”) that include, but are not limited to: (a) coordinating volunteer and adoption programs; (b) coordinating and funding medical and behavioral care and training for the shelter animals; (c) providing special food and supplies for the animals and volunteer staff that is above the ordinary bulk food and supplies provided by the City; and (d) fundraising for all operations costs to support the Shelter. 2. Performance of Services. VAO shall perform the Services in a professional manner. VAO shall require its volunteers to observe the working hours of Monday – Friday (except Wednesday) 6 p.m. – 8 p.m. and Saturday and Sunday 12 p.m. – 3:30 p.m., 375 of 456 3 and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations. VAO shall take all necessary precautions to assure the safety of its volunteers who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. B. Fundraising. 1. VAO is a not-for-profit corporation organized under the laws of the State of Illinois. At all times during this Agreement the VAO shall be in good standing with the State of Illinois. 2. Subject to the terms of this Agreement, the City desires to engage the services of the VAO in fundraising activities on behalf of the Shelter and the City of Evanston. 3. Cancellation of Agreement. Any funds collected after the effective notice that Agreement has been canceled shall be deemed to be held in trust for the benefit of the City of Evanston without any deduction for costs or expenses. The City shall be entitled to recover all funds collected after the effective date of cancellation. 4. Description of respective obligations of fundraiser and charitable organization. In connection with VAO’s fundraising activities on behalf of the City, the VAO shall have the right to use the City’s good name and good will for the Shelter fundraising only. The VAO shall set the schedule for fundraising activities and notify the City if it’s cooperation is needed. 5. Regulatory Requirements. This Agreement is subject to the issuance of all necessary governmental permits, registrations and approvals with respect to fundraising activities contemplated by this Agreement in a timely manner by all governmental agencies having regulation over such activities. VAO shall not commence fundraising activities until compliance with all required permits, registrations and approvals. 6. Solicitation Activities and Consultation with the Board of Animal Control. In connection with all fundraising activities, VAO, its agents, servants and representatives shall not misrepresent the City’s name and activities at the Shelter in any way. The VAO will work with the City of Evanston Board of Animal Control and City staff on developing a description and promotional materials of the Shelter and it’s activities which may be used in connection with fundraising. VAO, its agents, servants and representatives shall, in connection with all sales and solicitations clearly state that they represent the City of Evanston Animal Shelter and Adoption Center in connection with fundraising activities on its behalf. 7. Report. VAO shall provide the City at least every three (3) months with a list of contributions made during the three month time period, events or solicitation efforts made, and upcoming events that VAO will be conducting to fundraise for the Shelter. All donor information is considered confidential information which will be preserved and protected by the City in the event of a Freedom of Information Act request. 8. Control of Funds. Each contribution in the control or custody of VAO shall, in its entirety and within 5 days of its receipt be deposited in an account at a bank or other federally insured financial institution that is solely in the name of the City and over which the City and the VAO have control over withdrawals. 376 of 456 4 C. Independent Contractor. VAO’s status shall be that of an independent contractor and not that of a servant, agent, or employee of City. VAO shall not hold VAO out, nor claim to be acting, as a servant, agent or employee of City. VAO is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City without its written approval. Further, the VAO shall not be entitled to participate in any of the City’s benefits, including without limitation any health or retirement plans. The VAO shall not be entitled to any remuneration, benefits, or expenses other than as specifically provided for in this Contract. The City shall not be liable for taxes, Worker's Compensation, unemployment insurance, employers' liability, employer's FICA, social security, withholding tax, or other taxes or withholding for or on behalf of the Independent Contractor in performing Services under this Contract. All such costs shall be VAO’s responsibility. D. Conflict of Interest. VAO represents and warrants that no prior or present services provided by VAO to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by VAO to City and consented to in writing to City. E. Ownership of Documents and Other Materials. All originals, duplicates, Excel spreadsheets, PDF, and other documents or materials required to be furnished by VAO hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to VAO. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, VAO shall promptly deliver all such materials to City. F. Payment. The VAO has no right or expectation of payment for the Services performed under this Agreement by the City. The volunteers of the VAO provide their time and expertise to the Shelter free of charge. G. Right to Audit. VAO shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized volunteers , agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by VAO, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by VAO is found to have been overstated, VAO shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. H. Indemnity. VAO shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, employees, and volunteers from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the VAO or its volunteers, agents or representatives during the 377 of 456 5 performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or volunteers, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The VAO shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits arising out of any negligent or willful act or omission on the VAO and/or its subcontractors. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and volunteers and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. J. Default and Remedies. 1. Notice of Default: In the event of failure by either party to substantially perform any material term or provision of this Agreement (“Event of Default”), the non-defaulting party shall have those rights and remedies provided herein, provided that such non- defaulting party has first provided to the defaulting party a written notice of default in the manner required by Section P hereof identifying with specificity the nature of the alleged default and the manner in which said default may be satisfactorily be cured. 2. Cure of Default: Upon the receipt of the notice of default, the alleged defaulting party shall promptly commence to cure, correct, or remedy such default within a 30-day period, and shall continuously and diligently prosecute such cure, correction or remedy to completion. 3. Remedies not Exclusive: If an Event of Default occurs, which either party has not cured within the timeframe set forth in subparagraph B above, either party, at its option, may terminate this Agreement and/or may institute legal action in law or in equity to cure, correct, or remedy such default, enjoin any threatened or attempted violation, or enforce the terms of this Agreement. K. Confidentiality. In connection with this Agreement, City may provide VAO with information to enable VAO to render the Services hereunder, or VAO may develop confidential information for City. VAO agrees (i) to treat, and to obligate VAO’s volunteers to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which VAO may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by VAO on a confidential basis from any third party unless VAO shall have first received written permission from such third party to disclose such information. L. Freedom of Information Act. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the VAO’s control, the VAO shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the VAO shall cooperate to determine 378 of 456 6 what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. M. No Assignments or Subcontracts. VAO shall not assign or subcontract all or any part or its rights or obligations hereunder without City’s express prior written approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null and void and of no force or effect whatsoever. VAO shall not employ, contract with, or use the services of any other architect, interior designer, engineer, VAO, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City. N. Compliance with Applicable Statutes, Ordinances and Regulations. In performing the Services, VAO shall comply with all applicable federal, state, county, and municipal statutes, ordinances and regulations, at VAO’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of VAO’s officers, volunteers , subcontractors, or agents. VAO shall immediately reassign any such individual who in the opinion of the City does not pass the background check. O. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed to the recipient as follows: City of Evanston City of Evanston Attn: City Manager Attn: Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Evanston Animal Shelter Association Attn: Susan Trout 2310 Oakton Street Evanston, IL 60202 P. Arbitration. Any controversy or claim arising out of or relating to this contract, or the breach thereof, shall be settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules. Q. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. 379 of 456 7 R. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. S. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City does not waive tort immunity by entering into this Agreement. T. Time. VAO agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. VAO shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. IX. AMENDMENTS This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. X. INTEGRATION This Agreement, together with Exhibits A and B sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by VAO be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof. [REMAINDER OF PAGE INTENTIONALLY BLANK] 380 of 456 8 IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the later of the two dates listed below. EVANSTON ANIMAL SHELTER CITY OF EVANSTON ASSOCIATION, an Illinois an Illinois municipal corporation not-for-profit corporation By ________________________ By:___________________________ Its: President Its: City Manager Date: _______________________ Date: _________________________ 381 of 456 9 EXHIBIT A VOLUNTEER ANIMAL ORGANIZATION OPERATIONS POLICY [Resolution 59-R-15 for adoption by City Council on May 26, 2015] 382 of 456 1 | P a g e ANIMAL CONTROL POLICY SECTION 1: OVERVIEW The purpose of this Policy is to guide operations and management of the Evanston Animal Shelter Center and Adoption Center at 2310 Oakton Street Evanston, Illinois (the “Shelter”). The Policy establishes a baseline on certain issues in order to provide consistency and predictability at the Shelter and formally set expectations between the City and a designated volunteer animal organization (“VAO”). If there are any contradictions between this Policy and the Police SOP, this Policy shall dictate and control against the Police SOP or any other unnamed existing policies. The categories addressed in this Policy should not be considered exhaustive, if the Policy is silent on an issue, the Police SOP shall prevail. Lastly, the Policy unequivocally sets forth that the Commander of Community Strategies shall make final disposition decisions for animals under the Shelter’s care. SECTION 2: BEHAVIOR EVALUATION, TRAINING AND OVERSIGHT A. Party Vested with Decision Making Authority for Animals at the Shelter: The Commander of Community Strategies is responsible for all decisions regarding disposition decisions for dogs under the Shelter’s supervision. To that end, the Commander of Community Strategies is the final authority on determinations of adoption, foster care, rescue or euthanasia for a subject animal. For dogs, disposition decisions will be based on the SAFER evaluation, written documentation about the dog’s behavior in the kennel, and observations by Shelter staff and volunteers. If the Commander of Community Strategies, or his/her designee believes adoption by the VAO is the best option for the animal and VAO agrees with the decision, then the VAO may put the dog up for adoption. If the recommendation is euthanasia by the VAO and the Commander of Community Strategies, the decision may be appealed to the City Manager. B. Evaluation Testing: The SAFER Test, or a similar test chosen by the Board of Animal Control (the “Board”), must be administered by a certified assessor with a trained observer. The VAO shall not perform behavior evaluations on dogs at the Shelter; the City shall be responsible for administering the SAFER test and establishing criteria for performance of the evaluation. The VAO shall pay any and all fees associated with evaluations or training performed by professional consultants. C. Evaluation Training: The City will contract with the American Society of Prevention of Cruelty to Animals (ASPCA) to conduct training at the Shelter facility for individuals that participate in behavior evaluations. Mandatory participants in the training will include: Animal Warden and any volunteers that assist with rescues. Only individuals that participate and receive SAFER training certification from the aforementioned training are able to conduct behavior evaluations. The City will provide training for both current and future volunteers. 383 of 456 2 | P a g e D. Evaluation Results: The SAFER score will try to avoid designations of “pass” or “fail”, rather will inform the Animal Warden and Commander of Community Strategies of potential options for the respective dog under review, but it will not be sole source of information for a determination regarding adoption, future behavior training needed prior to adoption, foster home, release to a rescue partner or euthanasia. The Commander of Community Strategies and the Animal Warden will use the feedback from the evaluation assessor and volunteer observations of the subject dog prior to making a disposition decision. E. Kennel Enrichment: The City and the VAO will increase its efforts to provide enrichment programs for all animals. 1. Cat and Kitten Enrichment: While kenneled, in Isolation, or Quarantine, cats and kittens have limited handling contact, although they also have some interaction with people as staff and patrons walk through the area -- usually responding to the animals by talking to them. 2. Canine Enrichment: Enrichment helps dogs and puppies maintain their mental, physical, and emotional health so that they remain good adoption candidates and don’t become behaviorally at risk. All canines at the Shelter shall receive enrichment of some variety, provided that time and resources are available. The type of enrichment provided will vary based on the dog’s SAFER evaluation and other observations as outlined above. Procedures will be developed to outline the potential kennel enrichment methods to be utilized. F. Removal from Shelter: Any and all animals at the Shelter are the property of the City of Evanston and not property of the VAO until release. Animals are not to be removed from the Shelter or housed off-site without the written permission of the Commander of Community Strategies or his or her designee. Any removal or housing off-site will become part of the animal’s permanent record. SECTION 3: VACCINATIONS AND SPAY/NEUTER A. Vaccinations: This Policy requires vaccination of all dogs and cats within 72 hours of admission to the Shelter, or as soon as practicable, unless there is clear evidence that the animal’s owner plans to return for the animal, or that the animal has already received the required vaccinations. The Commander of Community Strategies shall determine the proper party to administer the vaccination, either a licensed veterinarian or volunteer medical director. The veterinarian administe ring the vaccine shall give the Shelter a rabies vaccination certificate to put in the animal’s file. If the veterinarian believes that the animal’s health would be adversely affected as a result of a vaccination, the veterinarian shall give the Commander of Community Strategies or 384 of 456 3 | P a g e his/her designee a signed and dated statement indicating the opinion. The City is responsible for all costs and expenses relating to vaccinations of animals at the Shelter. B. Spay/Neuter and other Medical Care: Vaccines must be completed prior to the spay/neuter surgery. Any animal that cannot have vaccines will be handled on a case by case basis by the shelter partners and other providers. All animals will be spayed and neutered unless the Commander of Community Strategies or his/her designee waives the requirement (i.e. the animal is planned to be euthanized). All cost and expenses related to spay/neuter services will be paid with City funds. SECTION 4: RESCUE PROCEDURES A. Foster Homes and Rescue Group Outreach: In conformance with the goals outlined in Police SOP 1.15 Adoptions by Animal Welfare Organizations and Adoptions of Animals Other than Dogs and Cats, the City will continue to actively develop working partnerships with rescue organizations. To further this goal, the City will submit the appropriate paperwork to facilitate the process and partnership opportunities between the Shelter and other animal welfare organizations. The volunteers at the Shelter as of the Effective Date focused on rescue efforts shall be referred to as the “Rescue Team”. Shelter space shall be provided to accommodate efforts of the Rescue Team. B. Rescue Decision for Dogs: The VAO will evaluate all of the information that is available regarding the animal’s behavior, health and its environment prior to making a decision. If the VAO elects that rescue is in the best interests of the dog, the Rescue Team shall immediately begin to contact rescue organizations who are designated partners with the Shelter. The rescue organizations will work with the City to place the dog as soon as possible. At the discretion of the VAO, she or he may elect to place the subject dog with a foster home that has an existing partnership with the City. In the discretion of the VAO, she or he may elect to place a dog in a foster home or adoption. C. Placement Efforts Post-Rescue: All efforts related to the rescue of a dog should be devoted to removing the dog from the existing environment and placing the dog with a new home within 30 days of rescue. The City and the VAO will coordinate to develop a proposal to facilitate the 30-day target date to be presented to the Board for review and approval. VAO must be an advocate for each dog at the Shelter and must work with the City on efforts of placement, such as posting pictures of dogs on social media and web sites, participating in offsite adoption events, and identifying a pool of qualified foster homes. SECTION 5: FERAL CATS A. No City Regulation of Feral Cats: To date, the City has no regulations addressing feral cats and in the absence of such regulation, existing Cook County regulations control. Enacted in 2007, Cook County’s Ordinance 07 -O-72 “Managed Care of Feral Cats” (the “Feral Cat Ordinance”) designates animal welfare organizations and people vetted by those organizations as “colony caretakers”. The animal welfare organizations 385 of 456 4 | P a g e conduct trapping, along with neutering/spaying cats and then returning the cats to the location that they were found, under the Feral Cat Ordinance. B. Interface with County Ordinance: The aforementioned Feral Cat Ordinance provides that an animal control officer from either the County or the City may investigate violations of the Feral Cat Ordinance. City animal control officers are to investigate nuisance complaints of feral cats. The Feral Cat Ordinance aims to keep the existing cats alive while preventing future generations of felines and in furtherance of that objective the Shelter shall follow said Ordinance and assist as needed. The City and the VAO shall develop a trap/neuter/return program for Evanston’s feral cats with an approved Colony Caretaker. SECTION 6: RECORD KEEPING AND PUBLIC RELATIONS A. Freedom of Information Act: Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the VAO’s control, VAO shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and VAO shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records or part thereof, are applicable. VAO shall indemnify and defend the City from and against all claims arising from Freedom of Information Act requests. VAO shall also cooperate with the City to produce any documents in compliance with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City. B. Access to Records: The VAO agrees to permit City access to any and all records, including communications, on animals under their control. The VAO will maintain computerized records of all activity relative to the animals going forward, using specialized software to be chosen by the City and purchased with VAO funds such as PetPoint. Each animal will have a complete file which will contain details regarding the animal and Shelter efforts to date. These records will be the property of the City of Evanston and kept on site. C. Communication: 1. Volunteers and animal control officers will complete customer service training. Course content will be devoted to greeting the customer (either by phone or in person), questioning to understand the customer’s need or problem, listening, confirming understanding, responding with value, using positive language, and the importance of body language and tone of voice. Volunteers and employees who are properly trained 386 of 456 5 | P a g e and who demonstrate professional customer service skills can improve customer satisfaction and customer loyalty. 2. Hours for Adoption will be expanded to Monday through Friday (except Wednesday) from 6 p.m. – 8 p.m.; Saturday and Sunday 12 p.m. – 3:30 p.m. in order to better serve the animals at the Shelter by increasing opportunities to visit the Shelter and potential adoptions. Additional hours to be approved by the Board and also approval by the City Council, if budget implications. 3. Any group e-mail communication among VAO volunteers must be made available to all volunteers at the Shelter to ensure consistency in operations (i.e. the Yahoo Group must provide access for all volunteers). 387 of 456 10 EXHIBIT B EVANSTON POLICE STANDARD OPERATING PROCEDURE MANUAL 388 of 456 AUTHORIZATION Effective June 1, 2015, this standard operating procedure manual for Animal Control is established for the members of the Evanston Police Department. By order of Richard Eddington Chief of Police 389 of 456 Animal Control STANDARD OPERATING PROCEDURE MANUAL Evanston (Illinois) Police Department 390 of 456 City of Evanston INTERDEPARTMENTAL MEMORANDUM TO: All Employees of Animal Control FROM: Chief of Police SUBJECT: Animal Control Standard Operating Procedures Manual The following Standard Operating Procedures have been established for Animal Control. The command-level employee in charge will maintain the necessary records to ensure that all employees assigned to Animal Control are in possession of and operating in accordance with the SOP manual. ___________________________ Richard Eddington Chief of Police TABLE OF CONTENTS 391 of 456 1.1 ANIMAL CONTROL FUNCTIONS 1.2 RESPONSIBILITIES OF THE ANIMAL SHELTER COORDINATOR 1.3 STATISTICS 1.4 RESPONSIBILITIES OF THE ANIMAL W ARDEN 1.5 ASSIGNED DUTIES–ANIMAL SHELTER COORDINATOR 1.6 ASSIGNED DUTIES–ANIMAL CONTROL OVERTIME CALL OUTS 1.7 OVERTIME CALLS 1.8 ASSIGNED DUTIES–ANIMAL W ARDEN 1.9 RESPONSIBILITIES OF THE SHELTER AIDE 1.10 ASSIGNED DUTIES– V.A.O. 1.11 MEAL AND BREAK POLICIES 1.12 W ORKING HOURS 1.13 ADOPTION HOURS 1.14 ANIMAL ADOPTION PROCEDURES 1.15 ADOPTIONS BY ANIMAL W ELFARE ORGANIZATIONS AND ADOPTIONS OF ANIMALS OTHER THAN DOGS AND CATS 1.16 RETURNED ADOPTIONS/UNWANTED ANIMALS 1.17 HOUSING CONSIDERATIONS 1.18 LENGTH OF STAY AT SHELTER 1.19 INJURED OR ILL ANIMALS 1.20 SERVICES RENDERED TO NORTHWESTERN UNIVERSITY, PUBLIC/PRIVATE SCHOOLS, BUSINESSES 1.21 W ILDLIFE IN RESIDENCE 1.22 W ILDLIFE TRAPPING/RELOCATING 1.23 TRAPPING W ILDLIFE/TRAP RENTAL AGREEMENT 1.24 FERAL CATS 1.25 POLICY ON PICKUP OF ANIMALS OTHER THAN DOGS AND CATS 1.26 POLICY ON ANIMALS OBTAINED DUE TO EVICTION/ABANDONMENT 1.27 ANIMALS QUARANTINED AND PLACED IN ISOLATION 1.28 DECEASED ANIMALS 1.29 DECEASED ANIMAL PICKUP 1.30 PIGEONS 1.31 HUMANE DESTRUCTION OF ANIMALS 1.32 BITE REPORTS AND RABIES FOLLOW -UPS 1.33 BITES AT ANIMAL SHELTER 1.34 SECURITY/SAFETY AT ANIMAL SHELTER 1.35 COLLECTION OF FEES 1.36 RELEASE OF PETS TO OWNERS 1.37 ANIMAL CONTROL FINES AND FEES 1.38 CITATION-W RITING PROCEDURES 1.39 DANGEROUS DOG ORDINANCE, EVANSTON CITY CODE, SECTION 9-4-17 1.40 EUTHANASIA 1.41 EUTHANASIA POLICY 1.42 ANIMALS HOUSED AT THE SHELTER 392 of 456 1.1 Animal Control Functions ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES April 1, 2014 The Animal Control Bureau assists the police department and the City of Evanston and its residents by handling animal-related situations and problems that relate to the following: Stray animals Bats Pickup of deceased animals on public property (only) Enforcement of City of Evanston Animal Ordinance Wildlife in residence (living area only) Police warrant service (narcotics raids) 393 of 456 1.2 Responsibilities of the Animal Shelter Coordinator ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 The Animal Shelter Coordinator will operate under the direction of the Office of the City Manager and will responsible to: 1. Supervise the Shelter Aide. 2. Provide support to the morning volunteers. 3. Process intake of animals who are brought to the shelter during the day (both strays and surrenders) 4. Notify the canine or feline medical directors of any animals brought to the shelter who appear to need immediate medical attention. 5. Scan animals that arrive at the shelter during the day and contact owners if possible. 6. May provide transport of animals to veterinary facilities in the case of an emergency or as agreed between the VAO and the City Manager’s Office. 7. Ensure the shelter meets all regulatory requirements in terms of licensing, including appropriate foster licenses. 8. Maintain necessary supplies at the shelter at the shelter. 9. Place work orders necessary to keep shelter facilities and equipment in proper working order. 10. Answer phone calls and greet visitors who come into the shelter during the day, relaying messages to the VAO leaders as appropriate. 11. Coordinate with the VAO to oversee any groups who come to the shelter during the day. This would include groups like CHOICE and YOU. 12. Maintain file of volunteer liability waivers and secure any necessary contact information from those files. 13. Prepare any reports required by the City Manager’s Office. 14. Perform other duties as assigned or required. 394 of 456 1.3 Statistics ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 The Animal Shelter Coordinator will maintain records necessary to complete the following reports: Monthly – Statistics on animals returned to owners, strays impounded, unwanted impounded, animal bites reported at the shelter, animals euthanized, shelter adoptions and other type of adoptions. Quarterly – Statistics on animals adopted, returned to owners, animals euthanized, and total animals handled by shelter. Reports are given to the City Manager. Annual Report – same as above (March 1 – February 28). Year-End Report – Statistics on stray dogs/cats, dogs/cats given up as unwanted, total of dogs/cats euthanized. Any other reports requested by the Office of the City Manager. 395 of 456 1.4 Responsibilities of the Animal Warden ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 The Animal Warden performs the following day-to-day activities under direct supervision of the Animal Warden: Handles citizen complaints such as - Strays - Barking dogs - Defecation violations - Dogs off leash - Animals on school property - Related calls not listed pertaining to animal control and/or at the discretion of the Police Department Follows up on animal bite cases Fills out daily activity sheets for work assigned and other records pertaining to found animals, animals given up as unwanted, strays, lost- and-found books and any other daily activities on which records must be kept Issues citations for animal violations and appears in court when needed Assists veterinarians in euthanasia of animals as needed 396 of 456 1.4 Responsibilities of the Animal Warden ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 Picks up dead animals not on private property Assists citizens with removal of miscellaneous animals (wildlife) in immediate living area of house. Assists Cook County Sheriff’s Department in eviction cases involving animals Assists senior citizens and handicapped persons in animal-control matters and bringing their pets to the veterinarian for medical care (at the discretion of the Police Department) Enters data into the computer Responds (on call) to after-hours calls, as assigned Performs additional tasks, as assigned 397 of 456 1.5 Assigned Duties – Animal Shelter Coordinator ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 See the duties listed at SOP 1.2. 398 of 456 1.6 Assigned Duties – Animal Control Overtime Call Outs ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 An animal warden will be assigned all overtime calls. Only a supervisor can decide whether the warden is to be called out in response to an emergency. The animal warden can be reached by phone when on call and will be on call during alternate months. If the warden is not available at home, the Communications Operator should then call their cell. 399 of 456 1.7 Overtime Calls ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 I. Overtime A. The animal warden will be called on overtime calls. B. The animal warden will be called at home first and then their cell if no answer at home. II. Emergency Call-Outs A. The animal warden will be called for all call outs. B. An off-duty warden will be called ONLY with the approval of a supervisor. C. The following situations are suitable for call-out: 1. Injured animal (no birds, except for raptors – falcon, hawk, owl). If the animal expires before the warden arrives, the warden immediately must be notified to disregard. 2. Bat/wildlife in the LIVING AREA of a residence (not in the basement, attic, porch, crawl space, as confirmed by an officer). The officer must remain on-scene until arrival of the warden. If called away, the officer must return as soon as possible. 3. Vicious dog (a dog that attacks without being provoked) running loose (danger to the public). An officer must remain with the dog until the arrival of the warden. If the dog runs home and/or the owner is located, the officer will notify the warden to disregard and will issue a C-ticket. 4. Detective Bureau/NET (raid). D. Officers will make every effort to remain at the scene pending arrival of the warden. If called away, the officers should return as soon as possible. E. Departmental personnel requiring information may call the wardens at home, before 2200 hours and after 0630 hours. 400 of 456 ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 III. When NOT to call the Warden Wardens are NOT to be called out for dead animals unless the animal is a o Dog with no ID (no way to contact the owner). o Deer needing to be destroyed after life-threatening injury. Sanitation must be called for pickup of deer to be transported to the landfill. 401 of 456 1.8 Assigned Duties – Animal Warden ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 I. Monday – Friday Work Schedule Sign in (10-41) on-air at the beginning of the tour of duty Pick up assignments from the front desk at the police department Check voice mail for messages (also check periodically throughout the day) Handle priority calls Perform routine morning tasks: responding to citizen complaints; patrolling – for stray dogs, troubled areas, parks, beaches, schoolyards, neighborhoods needing extra attention Take lunch (102) – time will vary, based on workload Clean out vehicle Appear in ordinance court regarding animal-ordinance violations at 9:00 a.m., or at Administrative Adjudication at 1:00 p.m. as required. Perform other duties as required/assigned Check out (10-42) at end of tour of duty ORIGINAL EFFECTIVE DATE July 1, 2006 REVISION DATES June 1, 2015 E. Completes morning assignments after receiving morning calls 402 of 456 F. Takes half-hour lunch (102), between 11:00 a.m. and 12:30 p.m. G. Continues afternoon calls and finishes any calls left over from morning; patrols for strays H. Performs other duties as required or assigned 403 of 456 1.9 Responsibilities of the Shelter Aide ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 I. It is the responsibility of the Shelter Aide to provide (Monday-Friday, 8:00 a.m. to Noon (12:00 p.m.) the following: A. Maintenance of the shelter and grounds B. Cleaning of the kennel areas C. Handling and caring for the animals D. Answering phone and checking voice mail as requested by the shelter coordinator. E. Handling citizen inquiries and disseminating information as requested by the shelter coordinator. F. Handling licensing as requested by the shelter coordinator. II. When the Shelter Aide is off the Shelter Coordinator will request support from the volunteers to handle the responsibilities. 404 of 456 1.10 Assigned Duties – V.A.O. ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 The V.A.O. aims to: To support animal rescue efforts in the City of Evanston To promote and encourage the humane treatment of animals through the education of the community To provide for the needs of animals at the Shelter, to include: medical care, food, socialization and safety To place animals in safe, healthful environments, as measured by established adoption guidelines To raise funds to provide for medical care and supplies for the animals, and to otherwise further the aims of the V.A.O. Coordinate volunteer and adoption programs at the Evanston Animal Shelter. The V.A.O. is a not-for-profit volunteer organization dedicated to promoting the humane treatment of domestic pets through public education and active involvement with abused and abandoned animals brought to the Evanston Animal Shelter. V.A.O. volunteers staff the Animal Shelter on weekdays, evenings, all day on weekends/holidays. V.A.O. volunteers provide care of shelter animals and perform some general housekeeping chores. 405 of 456 1.11 Meal and Break Policy ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 The Animal Control Warden may take one 30-minute meal-break and two 15- minute breaks per tour of duty at any time that does not conflict with Animal Control activity. Under extenuating circumstances, the meal-break may be extended to an hour by foregoing the two 15-minute breaks allotted to that tour of duty. The warden must notify Communications when signing off for a meal or a break, and must clear with Communications when returning to work. 406 of 456 1.12 Working Hours ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 I. The Animal Shelter is open seven days/week, with one warden handling Animal Control and a part-time Shelter Aide taking care of the shelter. The following work-schedule is in effect: A. Shelter Aide Monday – Friday (Year Round) 1. 0800 hours start time 2. 1200 hours end tour of duty B. Shelter Coordinator Monday – Friday 1. 0830 2. 1700 C. Schedules may change, based upon staffing availability. The Animal Warden will advise the Deputy Chief, Patrol Division, should the work-schedule need adjustment. 407 of 456 1.13 Adoption Hours ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 V.A.O. handles dog/cat adoptions during the following hours: Monday – Friday (except Wednesday) 6pm-8pm Saturday/Sunday 12pm-330pm Adoption hours may be adjusted depending on adoption traffic patterns and staff availability. 408 of 456 1.14 Animal Adoption Procedures ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 The following procedures must be followed when adopting animals from the Animal Shelter: V.A.O. handles adoption procedures and can refuse adoption for various reasons. However, the City of Evanston does have the final decision. All animals adopted from the Shelter will be micro-chipped and spayed/neutered before final adoption/exceptions rescues (No Chip) V.A.O. will pay license fees due to the City of Evanston. 409 of 456 1.15 Transfer to Outside Rescue Organizations and Handling of Animals Other Than Dogs and Cats ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 Rescue organizations sometimes assist the V.A.O. by taking certain dogs. Dogs identified for rescue will be spayed/neutered and given shots prior to transfer. At no time will the City of Evanston give any animal to any group or organization that would use the animal for experiments/tests. Domestic animals such as rabbits, guinea pigs, mice, rats, hamsters, ferrets, turtles, snakes, etc. obtained by the City of Evanston will be placed with species- specific rescue organizations known to the Animal Shelter. 410 of 456 1.16 Returned Adoptions/Unwanted Animals ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 The shelter will accept RETURN ADOPTIONS. The shelter accepts animals surrendered by Evanston residents. It reserves the right to refuse admission to animals because of severed/untreatable health issues, bite history, or other history of aggression. If there is no space at the shelter, a waiting list will be maintained. The V.A.O. will ask for a donation for surrendered animals and will not turn residents away if they cannot provide a donation. The individual accepting the animal into the shelter will discuss the issues that require the animal to be surrendered and provide assistance to allow it to remain home if possible. The remains of Evanston residents’ pets that have died at home may be brought into the shelter for disposal. The fee for this service is $20. The Animal Control Warden will handle this. 411 of 456 1.17 Housing Considerations ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 In cases of full capacity the shelter will use foster homes or add temporary cages as needed. 412 of 456 1.18 Length of Stay at Shelter ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 Every effort will be made to limit the number of days animals are housed in the shelter through use of foster homes, rescues, etc. Animals in foster care may be brought back to the shelter for adoption or adopted directly from the foster home. 413 of 456 1.19 Injured or Ill Animals ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 An injured/ill domestic animal picked up by the wardens or police officers will be transported directly to a designated veterinarian for care and treatment. If the veterinarian believes the animal can be saved and subsequently will enjoy a quality life, the following measures will be taken with regard to medical costs: If the animal was recovered as a result of a police cruelty investigation, initial treatment for basic supportive care and any special testing necessary for prosecution will be the responsibility of the City of Evanston. If long term care or specialty medical treatment is necessary for recovery, a meeting will be held with a representative of the City of Evanston and V.A.O. to determine a plan of action and responsibility for any additional costs. V.A.O. will be responsible for the initial basic supportive care of all other injured or ill domestic animals. As soon as practical, V.A.O.’s Medical Director (Canine or Feline) will be contacted and advised of the situation. Responsibility for additional medical care and costs will be determined on a case by case basis by a representative of V.A.O. If an owner is located, they will assume financial responsibility for initial supportive measures already taken and any additional costs. Should the veterinarian advise euthanasia, the City of Evanston will be responsible for the cost. All severely injured animals will be taken to emergency vet after hours: Blue Perl 3735 Dempster St. Skokie, IL. 60076 (847) 673-9110 414 of 456 1.20 Services Rendered to Northwestern University, Public/Private Schools, Business ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 Schools/businesses are responsible for providing Animal Control with the name of a representative of the school/business to show the location of any calls. I. Stray Dogs on School/Business Properties Animal Control will assist in picking up stray dogs at school/business properties. If a stray eludes capture and later is sighted again on a school or a business property, it will be the responsibility of the school/business to notify Animal Control of the dog’s return and location, and to assist Animal Control in capturing the stray. Note: Stray dogs will be picked up at Northwestern University ONLY if they are already caught and held by Campus Security. II. Wildlife in Private Schools A. Private schools will be responsible for capturing (and releasing, if applicable) any wildlife that has entered its buildings. B. Animal Control will provide the names of live trap services. III. Private Trappers A private trapper will assist in handling calls involving skunks. Animal Control will provide the phone numbers of several private trappers to assist in handling wildlife calls. IV. Injured Animals on School/Business Property A. Animal Control will pick up any injured animal on school or business property. B. Animal Control will pick up ONLY injured dogs and cats from Northwestern University. The university will handle all other injured wildlife. 415 of 456 1.21 Wildlife in Residence ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 I. Animal Control will remove wildlife (birds, bats, raccoons, etc.) from a private residence only ONCE, and then only from the LIVING AREA (not from basements, chimneys, crawl spaces, attics, etc.). The homeowner will be advised how to prevent recurrence of the problem (cap all chimneys, make necessary repairs, etc.). If there is a subsequent instance of wildlife in the residence, the homeowner will be referred to a licensed trapper. A log will be kept of wildlife-in-residence incidents. II. All instances of wildlife in residential spaces at schools (including university dorms) and businesses will be referred to a private trapper for removal of the animal. 416 of 456 1.22 Wildlife Trapping ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 I. The City of Evanston no longer will participate in renting traps to citizens. Animal Control will give referrals to citizens needing that service. 417 of 456 1.23 Trapping Wildlife/Trap Rental Agreement ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES April 1, 2014 Type of Trap Deposit User Fee Borrowers Agreement The City of Evanston no longer participates is this service. 418 of 456 1.24 Feral Cats ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 The VAO will work with the Board of Animal Control and Animal Control to develop a comprehensive policy for handling feral cats. 419 of 456 1.25 Policy on Pickup of Animals Other Than Dogs and Cats ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 The shelter is not equipped to handle animals other than dogs/cats. Therefore, the owners of a non-canine/non-feline pet are responsible for seeking out alternate resources. The shelter will help with suggestions. 420 of 456 1.26 Policy on Animals Obtained Due to Eviction/Abandonment ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 I. Eviction When Animal Control assists the Cook County Sheriff’s Department with an eviction, the sheriff must sign a give-up card so that the City of Evanston will not be held responsible. An animal obtained as the result of an eviction will be held for a period of not less than a week, so long as the health of the animal permits it. If an animal remains unclaimed by its owner at the close of the one-week holding period the City of Evanston can adopt, foster rescue or euthanize said animal. II. Animal Abandonment If the owner of a property signs a give-up inventory card, Animal Control will remove/assist in removing any abandoned animal from that owner’s property. The animal will be held for one week, to give its owner a chance to reclaim the pet by paying all boarding, pickup, and procedural fees required by state and local ordinances. 421 of 456 1.27 Animals Quarantined and Placed in Isolation ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 Medical protocols change constantly depending on space, circumstances, and new research on best practices in animal sheltering. Each situation would be addressed on the circumstances that exist at the time and the VAO would work with the veterinarian staff to handle appropriately. 422 of 456 1.28 Deceased Animals ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 All deceased dogs, cats and wildlife on city property, and deceased dogs on private property but not owned by the resident, will be picked up as soon as possible by Animal Control and brought to the shelter. All deceased wildlife and cats on private property are the responsibility of the property-owner. The city recommends putting the deceased animals in a plastic garbage bag, securing the bag with a twist tie, and placing it in the garbage for pickup by the Department of Streets and Sanitation. Animals found dead in garbage cans are the property-owner’s responsibility. Residents who wish to bring in their deceased pets may do so by calling Animal Control and making an appointment. There is a $20.00 fee. Under special circumstances it may be waived by the Animal Warden. 423 of 456 1.29 Deceased Animal Pickup ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 All dead animals picked up on city property (streets, alleys, parkways, etc.) will be stored with euthanized animals at the Animal Shelter until the pickup service arrives. The Evanston Health Department is responsible for picking up rats. 424 of 456 1.30 Pigeons ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 It is the responsibility of the property owner to get rid of pigeons on the property by hiring a professional. Animal Control will assist with referrals. 425 of 456 1.31 Animal Tranquilizer Equipment ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 I. Animal Tranquilizer Gun/Drugs A. The tranquilizer gun will be used only with the approval of the Deputy Chief, Field Operations Division, or his/her designee. B. Only the Animal Warden is authorized to use the tranquilizer equipment, and only with consent and approval of the Deputy Chief, Field Operations Division. This equipment is at all times kept in a locked security closet. C. Only animals that are a nuisance and create a serious problem will be tranquilized. If an animal has tags or other means of identification, it will not be tranquilized except under the most critical of circumstances. II. Drug Dosages A. 22 pound dosage – 1 cc Rompun – ½ cc Kedamine 10 B. 33 pound dosage – 1.5 cc Rompun – ¾ cc Kedamine 10 C. 44 pound dosage – 2 cc Rompun – 1 cc Kedamine 10 D. 55 pound dosage – 2.5 cc Rompun – 1 ¼ cc Kedamine 10 E. 66 pound dosage – 3 cc Rompun – 1 ½ cc Kedamine 10 F. 77 pound dosage – 3.5 cc Rompun – 1 ¾ cc Kedamine 10 G. 88 pound dosage – 4 cc Rompun – 2 cc Kedamine 10 H. 99 pound dosage – 4.5 cc Rompun – 2 ¼ cc Kedamine 10 I. 110 pound dosage – ½ cc Rompun – 2 ½ cc Kedamine (3cc dart) III. The drugs Kedamine and Rompun can be purchased only through a licensed veterinarian and we must have the veterinarian’s approval to purchase these drugs under his direction. 426 of 456 1.32 Bite Reports and Rabies Follow-Ups ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 I. Bite Reports The owner of a biting animal who fails to make any of the required visits is liable for fines ranging from $25/day to $500/day for each day he fails to do so. II. Rabies Follow-Ups Rabies follow-ups routinely will be handled by the Animal Warden. A copy of the bite report for all noncompliance owners of biting animals will be faxed to Cook County Rabies Control for further follow up. Cook County’s Fax number is (708) 974-6046. The report will be faxed even if citations were issued by Animal Control. 427 of 456 1.33 Bites at Animal Shelter ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 I. Bites at the Animal Shelter and Its Environs A. An incident report must be made if medical attention is sought or if an animal bite/scratch is of a serious nature. B. If a warden or the Shelter Aide is bitten, an on-the-job injury report or first aid report will be submitted through the proper channels. C. The Animal Warden will review the circumstances of the bite/scratch to determine if any further action is necessary. D. Any animal that has seriously bitten someone must be held under observation for a period of 10 days, under terms of the Cook County Rabies Law. E. A biting animal that is deemed too dangerous to be held for the 10-day holding period will be euthanized and sent in for further testing to Cook County Rabies. 428 of 456 1.34 Security/Safety at Animal Shelter ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 I. Security/Safety Procedures A. General 1. Only shelter employees, volunteers, or police officers may use the south entrance to the building. 2. Cages of animals will contain information about the handle ability of the animal. B. Visitor protocol 1. All visitors will check in at the front desk. 2. Visitors will be supervised at all times by the Animal Shelter Coordinator or personnel/volunteers. 3. Children will not be admitted to the shelter without parental or adult supervision 4. Visitors will refrain from removing animals from cages. 5. No visitors will be allowed access to areas that have just been cleaned, i.e. areas where the floors are wet. C. Volunteers 1. The Shelter Coordinator will maintain a file of volunteer waivers and secure necessary volunteer contact information from those forms. 2. May be restricted from areas of the shelter due to safety concerns, etc. 429 of 456 1.34 Security/Safety at Animal Shelter (cont’d) ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 A. For police officers access the shelter only with the permission of a supervisor. Note: The supervisor will obtain the alarm code at the Service Desk, along with a copy of the after-hours procedures. B. Secure the animal in a cage and supply with water (bowls in kitchen). C. Leave a note in the office, indicating where and when the animal was found, along with a description of the circumstances. D. If an officer takes an injured dog/cat to one of the designated veterinarians, the officer will leave a note with the description of the animal and circumstances (where and when animal found) in the Animal Warden bin at the front desk of the police station. 430 of 456 1.35 Collection of Fees ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 I. Procedures for Collection of Monies A. Monies collected (for adoptions, pickup, boarding, licenses) are to be kept in a security closet until further processed. II. Procedures for Submitting Collected Monies to the City Collector A. Submit animal license forms with the monies attached. B. Submit paid tickets with the monies attached. 431 of 456 1.36 Release of Pets to Owners ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 I. Procedures A. The City of Evanston will hold stray dogs/cats for seven days, pending pickup by owner. B. Identification of lost pets is made through ID tags, rabies tags, veterinarian tags, city-issued animal licenses, implanted microchips. C. Owners will be contacted by phone or other available means. If that proves impossible, and if the owner lives in Evanston, the animal shelter coordinator will coordinate with the animal warden in order to leave a note at the owner’s home, asking that she/he contact the shelter. D. Stray dogs and cats will be returned to their owners (or a representative of the owner) as soon as possible. II. Return of Lost Pets A. No animal will be released to its owner (or the owner’s representative) without proof that the animal is current on its rabies vaccination. If the animal is not current, the shelter coordinator or the volunteers will arrange with the owners to have the animal vaccinated by a licensed veterinarian. The owner will supply collateral to ensure the return with the animal and the appropriate documentation. B. An animal will be released to its owner (or his representative) only after being licensed by the City of Evanston (if applicable) and only after all fees have been paid. 432 of 456 1.37 Fines and Fees ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 l. When animals are returned to their owners the following fees will be retained by the VAO. A. Pickup-$10 B. Boarding-$10/day ll. License fees shall be collected by the VAO and paid to the City of Evanston on a monthly basis. lll. All fines for violations issued by Animal Control will be paid directly to the City of Evanston and will not be handled by the Shelter Coordinator or the VAO. 433 of 456 1.38 Citation-Writing Procedures ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 I. Procedures A. Animal Ordinance Citations are issued on “C” (citation) tickets by wardens, police officers, and park officers. Citations can be signed by citizens. B. When a hearing is mandatory, a copy of the violation will be left for the violator, with a copy sent to the Hearing Division, the officer’s star number, the names, addresses and home/work phone numbers of witnesses. The witnesses will be notified of the court date and time. C. A copy of every citation written by police/park officers must be sent to Animal Control. II. Violators’ Payment-Options A. At the discretion of the Warden citations may be set for a mandatory hearing date in lieu of a fine. B. Violators who have chosen to decline a hearing must pay the fine within 10 days, either at the Civic Center or at the shelter. If the fine is not paid during this period, a hearing appearance will be mandatory. 434 of 456 1.39 Dangerous Dog Ordinance, Evanston City Code, Section 9-4-17 ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 I. Dangerous Dog Ordinance A. Section 9-4-17(I) of the City Code (attached) (1) defines a dangerous dog, (2) places restrictions on the movements of such dogs and the actions of their owners, and (3) endeavors to prevent the animal’s causing injury to humans, other domestic animals, and property. B. The Animal Control Bureau has primary responsibility for enforcement of the Dangerous Dog Ordinance and for monitoring compliance with its provisions once a dog has been classified “dangerous”. II. Incident Reporting A. Wardens will submit an incident report whenever they observe conditions defined by the city’s Dangerous Dogs Ordinance, or have such conditions reported to them. The wardens also will perform supplemental follow-up investigations as required. All reports will be turned in at the Service Desk. B. The Animal Warden will maintain a file on each incident involving an identified dangerous dog and owner. III. Administrative Review Process Following review of the file and declaration of the dog as “dangerous”, the Deputy Chief of Field Operations Division, will notify the owner of the animal, in writing, that the dog has been declared dangerous. The Deputy Chief also will notify the city’s finance director, who is responsible for issuing animal permits (licenses). IV. Appeal of the Danger Dog Designation A. The owner of the dog may appeal the dangerous-dog designation to the chief of police. Both appeal and response will be in accordance with the provisions outlined in Section 9-4-17(I) of the City Code. B. Following appeal, the owner of the dangerous dog will have 30 days in which to comply with the provisions of Section 9-4-17 of the City Code. C. If, at the close of the compliance period, it is deemed that the terms of compliance have not been met, the Animal Warden will be authorized to take enforcement action. 435 of 456 1.39 Dangerous Dog Ordinance, Evanston City Code, Section 9-4-17 (cont’d) ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 V. Notification to Members As dogs are declared/adjudicated “dangerous”, the Deputy Chief, Patrol Division, will disseminate, via departmental bulletin, information identifying the dog, its owner, and where the dog is housed. At that time, as violations of the ordinance are observed, the burden of enforcement will be shared by the Field Operations personnel and Animal Control personnel. VI. Administrative Reporting The Animal Warden each month will report to the Deputy Chief, Patrol Division, both the number of dangerous-dog incidents reported during the past month and the number of citations issued for Dangerous Dog Ordinance violations. 436 of 456 1.40 Euthanasia ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 Severely injured or ill wildlife will be euthanized by a local veterinarian, as needed. Severely injured or critically ill dogs and cats will be euthanized immediately if death is imminent and euthanasia is necessary to alleviate suffering. Injured or ill skunks will not be transported to a veterinarian for euthanasia. If the movement of the skunk can be contained, the professional services of: Animal Control Specialists 2975 North Milwaukee Ave. Northbrook, IL 60062 847/827-7800 Aside from the above-described instances, the decision to euthanize will be on a case-by-case basis. If the Animal Warden and V.A.O. do not agree that euthanasia is appropriate in a specific instance, the City Manager, will resolve the conflict. 437 of 456 1.41 Euthanasia Policy ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 Every effort will be made to achieve the live release of any adoptable animal. The VAO will work with the City of Evanston to optimally utilize the shelter space and to find alternatives to euthanasia. 438 of 456 1.42 Animals Housed at the Shelter ORIGINAL EFFECTIVE DATE: July 1, 2006 REVISION DATES June 1, 2015 If an animal is removed from the shelter grounds for reasons other than adoption (foster care, transport to a veterinarian for treatment, etc.), the reason for the removal must be documented on the cage before the animal leaves the shelter premises. If an animal is discovered to be missing and there is no documented reason for it to be away from the shelter premises, a police report will be filed and an investigation initiated. 439 of 456 Animal NameDateFeePaid ByCommentsTeddy3/17/2015 $137.80 Rebecca WuEmaciated dog placed in foster care and Foster Mom paid vet billsTeddy3/21/2015 $103.23 Rebecca WuEmaciated dog placed in foster care and Foster Mom paid vet billsTeddy5/2/2015 $299.58 Rebecca WuSty removed from eye during Neuter procedure -Franky4/22/2015 $150.00 Vicky PasenkoNeuter surgery packageGuinness4/22/2015 $150.00 Vicky PasenkoNeuter surgery packageMira4/22/2015 $150.00 Vicky PasenkoSpay surgery packageRufus3/29/2015 $127.92 Vicky PasenkoEmergency weekend treatmentBoo5/5/2015 $150.00 Vicky PasenkoSpay surgery packageBoo5/5/2015 $20.00 Vicky PasenkoHeartworm testRico5/5/2015 $150.00 Vicky PasenkoNeuter surgery packageRico5/5/2015 $20.00 Vicky PasenkoHeartworm testToby5/5/2015 $150.00 Vicky PasenkoNeuter surgery packageToby5/5/2015 $20.00 Vicky PasenkoHeartworm testLogan5/2/2015$315 Nancy MaizeEmergency medical care for very sick cat who came in on a SaturdayLogan5/3/2015 $61.52 Vicky PasenkoGiardia test for very sick cat who came in over the weekendBlue3/29/2015 $24.15 Vicky PasenkoEmergency weekend treatmentSweet William & C5/14/2015 $41.96 Vicky PasenkoDoxycyclene for two sick kittensVarious5/16/2015 $124.83 Vicky PasenkoCanned and Dry Kitten food - we were outLucy Van Pelt3/19/2015 $33.00 Vicky PasenkoDoxycyclene for a sick cat4/2014-present$485.00 Alisa KaplanSupplies incl. leashes, harnesses, muzzles, waste bags, crates$339 Alisa KaplanGoogle Ad (Six months, until Google search stopped referring searches to CARE)$168 Alisa KaplanFacebook advertising$127 Alisa KaplanOffice supplies incl. laser toner$56 Alisa KaplanPrinting (Shelter Awareness Day flyers; "Kids & Dogs" flyers)$70 Alisa KaplanBaby scale (for weighing animals)$3,473.99440 of 456 For City Council meeting of May 26, 2015 Item O1 Resolution 43-R-15 as amended: Curt’s Café Grant For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Paul Zalmezak, Acting Economic Development Division Manager Kevin Brown, Youth and Young Adult Program Manager Subject: Resolution 43-R-15 “Authorizing the City Manager to Execute an Economic Development Grant with P.S. It’s Social (Curt’s Café)” as amended Date: May 19, 2015 Recommended Action: The Economic Development Committee and staff recommend adoption of Resolution 43-R-15 “Authorizing the City Manager to Execute an Economic Development Grant with P.S. It’s Social (Curt’s Café)” as amended. The City will provide financial assistance in an amount not to exceed $42,000 for Curt’s Café programming in the form of individual stipends for students successfully completing the job training program offered at both Curt’s Café locations in Evanston (2922 Central Street and 1813 Dempster Street). Funding Source: The Economic Development Fund is the proposed funding source (Account 225.21.5300.62659). The 2015 Adopted Fiscal Year budget allocated $300,000 to this account. To date, $100 has been spent from this account. Background: Curt’s Café, located at 2922 Central Street, is a commercially-based workforce and life training program for at-risk young adults. The goal of the program is to offer training and skill development to increase the capacity of these individuals to enter the workforce and obtain full-time employment after completing the Curt’s Café program. In late 2012, Curt’s Cafe sought $15,000 in funding from the City for interior build-out of kitchen space. To date, Curt’s Café has repaid $8,500 of the loan for the kitchen build- out. The balance remaining is $6,500. In October 2013, a stipend program in the amount of $21,000 was approved for students participating in the Curt’s Café training program. The agreement capped the stipends at $3,000 per student. Funding for stipends was provided on a reimbursement basis after the student from Curt’s Café had been placed in a position outside of Curt’s Memorandum 441 of 456 café and employed for at least 30 days. The City has provided $15,947.10 in reimbursements for this work with the students. Recently, Curt’s Café expanded its operation to 1813 Dempster Street to address the need to work with young women in the development of job and life skills. Due to this expansion and the continuation of the need to support the programs at Curt’s Café on Central Street, Susan Trieschmann is seeking additional funding from the City for the stipends for her program. Aldermen Tendam, Wilson, and Braithwaite have been involved with the growth of existing programing and opportunities at the original location and now seek to support the programming and expansions at the new location. At this time, Curt’s Café is seeking stipend assistance for up to $21,000 at each location to support the work of training and working with the students. The total request for funding is $42,000. The Economic Development Committee on April 22, 2015 recommended City Council approve the funding request. Summary: On May 11, 2015, the City Council considered the $42,000 funding request. However, voting was postponed after Alderman Holmes and Alderman Miller requested staff to: 1) provide more information about the process for selecting recipients of economic development funding for workforce development initiatives; 2) determine a fair process for other Evanston businesses who provide similar workforce development services to the at-risk and ex-offender population; 3) verify program funding is directed exclusively to Evanston resident participants in the program; and 4) clarify staff’s role in case management. In response to the City Council’s concerns, staff recommends the following: 1.Staff will return to Economic Development Committee at a future date with a proposal to offer annual or semi-annual rounds of funding to Evanston-based businesses that provide on the job workforce development opportunities for Evanston resident at-risk and ex-offender populations. 2.The agreement with Curt’s Café has been amended, and future agreements with similar service providers will require that the Youth and Young Adult Division staff be directly involved in the selection process for the Evanston-resident participants of proposed programs. This will ensure that Evanston residents are benefitting and will eliminate potential duplication in services provided by Youth and Young Adult Services and private partner service providers. Attachments: - Resolution 43-R-15 as amended - Draft Agreement for Curt’s Café Stipends as amended - Curt’s Café City Council Memo Dated April 28, 2015 442 of 456 4/27/2015 43-R-15 A RESOLUTION Authorizing the City Manager to Execute an Economic Development Grant Agreement with P.S. It’s Social (“Curt’s Café”) NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized and directed to sign a grant agreement between the City and P.S. It’s Social, an Illinois not -for-profit corporation, d/b/a “Curt’s Café” at 2922 Central Street and d/b/a “Curt’s Café South” at 1813 Dempster Street, attached hereto as Exhibit A and incorporated herein by reference (the “Agreement”). SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreement as he may determine to be in the best interests of the City. SECTION 3: This Resolution 43-R-15 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2015 443 of 456 43-R-15 ~ 2 ~ EXHIBIT 1 Grant Agreement Between the City and P.S. It’s Social, d/b/a “Curt’s Café” 444 of 456 City of Evanston – “Curt’s Café” Grant Agreement P a g e | 1 GRANT AGREEMENT THIS GRANT AGREEMENT (“Agreement”) is entered by and between the City of Evanston (“City”), and P.S. It’s Social, an Illinois not-for-profit corporation, d/b/a “Curt’s Café” (“Grantee”), regarding job training at 1813 Dempster and 2922 Central Street, Evanston, Illinois, described in Exhibit “A”, attached hereto and in corporated herein by reference (“Properties”), and job placement for as many as seven (7) graduates of said training program. RECITALS WHEREAS, the City desires to retain local businesses and jobs as part of its economic revitalization efforts throughout Evanston; and WHEREAS, Grantee operates two restaurant locations at the Properties, commonly known as “Curt’s Café” at 2922 Central Street and “Curt’s Café South” at 1813 Dempster Street that employs formerly-incarcerated Evanston residents and at- risk youth (the “Café”); and WHEREAS, the City Council, as recommended by the Economic Development Committee, has authorized staff to manage and administer this Agreement on the City’s behalf, including, without limitation, authorizing the City Manager to execute this Agreement with Grantee, thereby establishing the terms, conditions, and requirements for participation in this Agreement in accordance with City guidelines, NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by this reference, and the mutual obligations of the parties as herein expressed, the City and Grantee agree as follows: AGREEMENT I. DEFINITIONS The following terms shall have the following meanings whenever used in this Agreement, except where the context clearly indicates otherwise. Any ambiguity as to the intended meaning or scope of the terms set forth below shall be resolved solely by the City through its designated representative. a. “Completion Date” means the date that the Grantee has finished the Project pursuant to the plans approved by City Council and to the satisfaction of the Manager. b. “Manager” means the City’s Economic Development Manager, who shall manage and administer this Agreement on behalf of the City, or his/her designee. 445 of 456 City of Evanston – “Curt’s Café” Grant Agreement P a g e | 2 c. “Grant” means the total amount of the City’s grant of Economic Development Fund moneys to Grantee for purposes of funding the Project, which shall not exceed Forty-Two Thousand and no/100 Dollars ($42,000), which is the amount approved by City Council. d. “Project” means the training and job placement of as many as fourteen (14) at- risk Evanston youths by Grantee, as described in this Agreement. II. TERMS OF GRANT a. City agrees to disburse total grant funds in an amount not to exceed $42,000 (“Grant Amount”); and issued reimbursements will be split equally between the two locations, total for each location is $21,000.00 from its Economic Development Fund in accordance with the terms of this Agreement. b. The City shall disburse the Grant funds to Grantee on a reimbursement basis. c. No reimbursement shall exceed $3,000 per student of Grantee’s training program. d. The City shall disburse Grant funds to Grantee no later than ten (10) business days after the Manager receives proof, which he/she deems satisfactory in his/her discretion, that: Grantee has placed a graduate of Grantee’s job training and placement program in a new job no later than thirty (30) days after the graduate completed said program; and said graduate maintains employment in the job for no less than sixty (60) consecutive days. III. GRANTEE’S RESPONSIBILITIES a. Grantee shall provide job training to at-risk and formerly incarcerated Evanston youths at the Properties and place said trainees in new jobs no later than thirty (30) days after graduation. b. Prior to engaging each student for which a stipend will be sought, Grantee must work with the City of Evanston Youth and Young Adult program and Youth Job Center to coordinate sharing of registration and intake forms and individual student case management to affirm seamless delivery of services to individuals. c. The Youth and Young Adult Program Coordinator will be consulted prior to enrollment of any student in the program to ensure (1) the student is an Evanston resident; and (2) Grantee is providing workforce training to individuals that have already expressed interest in developing culinary skills. d. Grantee shall submit to the City’s Economic Development Committee a quarterly progress report, with the first such report due October 1, 2015, that summarizes the following with regards to trainees: 446 of 456 City of Evanston – “Curt’s Café” Grant Agreement P a g e | 3 1. Number of participants who are, in the Manager’s sole discretion, documented Evanston residents. Acceptable documentation shall include, but not be limited to, driver’s licenses, executed leases, and utility bills; 2. Participation dates and the specific café location (Central or Dempster Street); 3. Achievements in “LIFE” (Living, Intellectual, Food Service, and Experiential) skill classes; 4. Achievements in kitchen station training; 5. Date of employment after graduation; and 6. Place of employment after graduation. e. Grantee shall complete the Project per the Time of Performance set forth in Section V below. f. Grantee shall acknowledge, in any Project press release(s), programs, and events, that the City’s Grant was vital to completion of the Project. Grantee will identify the City of Evanston financial support on the Grantee’s business website and on other media material distributed by Curt’s Café. g. Livability Public Benefits: 1. Implementation of a Health and Wellness program. Grantee will create a program that offers students the opportunity to get exercise and education on nutrition and other wellness issues. Grantee will work with students to ensure that they are connecting to the proper resources in the community that provide low-cost health care such as the Erie Neighborhood Health Center. 2. Recycling and Waste Reduction. Grantee shall implement a “food scrap” recycling program to ensure that it can reach nearly 80% recycling at its two locations. 3. Diversity Support. Grantee supports and fosters a diverse work force. According to their application, three of the five full-time staff positions are held by African-Americans. Additionally, the Grantee workforce training programs are offered to a diverse range of individuals. 4. Energy Efficient Assessment. Grantee will perform an assessment at both locations within one year of the Effective Date. City Staff will work with both cafes to accomplish an energy efficient assessment to identify ways to reduce costs and save energy. 5. Multi-Modal Transportation. Grantee will continue to provide money for students to ride the bus to and from work each day. h. Grantee shall obtain and submit to the Manager all required certificates of insurance, as set forth herein, prior to City’s execution of this Agreement. i. Grantee shall comply with all terms and conditions of this Agreement and all applicable requirements of Federal, State, and City of Evanston law. 447 of 456 City of Evanston – “Curt’s Café” Grant Agreement P a g e | 4 IV. THE CITY’S RESPONSIBILITIES a. Within a reasonable time after Grantee notifies City of the completion of the Project or any portion thereof, the Manager shall inspect the relevant reports to ascertain whether they were completed in accordance with the Project scope approved by the City Council. b. Manager shall review Grantee’s request and accompanying documents for the Grant. If Grantee meets all its terms, conditions, and obligations under this Agreement, the Manager shall issue the Grant funds as set forth herein. V. TIME OF PERFORMANCE The Grantee shall complete the Project no later than December 31, 2016. Failure to complete the Project within said time shall result in Grantee’s forfeiture of any remaining Grant funds pursuant to this Agreement. Requests for additional time and extensions in Project completion time may be granted, but only if submitted in writing prior to the expiration of this Agreement. VI. INSURANCE a. During the entire period in which work on the Project is performed, the Grantee shall obtain and maintain in full force and effect during said period a Comprehensive General Liability Insurance policy in a general aggregate amount of not less than $1,000,000. b. The Comprehensive General Liability Insurance and Automobile Insurance policies, if any, shall name the City of Evanston, and their respective elected officials, officers, employees, agents, and representatives as additional insureds. c. All deductibles on any policy shall be the responsibility of the primary holder of such policy and shall not be the responsibility of the City of Evanston. d. Grantee shall provide evidence of required insurance to the Manager before execution of this Agreement. VII. OBLIGATION TO REFRAIN FROM DISCRIMINATION a. Grantee covenants and agrees for itself, its successors and its assigns to either or both of the Properties, or any part thereof, that it shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, age, or physical or mental disabilities that do not impair ability to work, and further that it shall examine all job classifications to determine if minority persons or women are 448 of 456 City of Evanston – “Curt’s Café” Grant Agreement P a g e | 5 underutilized and shall take appropriate affirmative action to rectify any such underutilization. b. If Grantee hires additional employees in order to perform its responsibilities pursuant to this Agreement, or any portion hereof, it shall determine the availability of minorities and women in the area(s) from which it may reasonably recruit and it shall hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized . c. That, in all solicitations or advertisements for employees placed by it or on its behalf, it shall state that all applicants shall be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VIII. NO AGENCY CREATED Neither Grantee nor any third party hired by Grantee to complete the Project is an agent of the City. Any provisions of this Agreement that may appear to give the City any right to direct the Grantee concerning the details of the obligations under this Agreement, or to exercise any control over such obligations, shall mean only that the Grantee shall follow the direction of the City concerning the end results of the obligations. IX. OWNERSHIP OF DOCUMENTS All documents prepared and submitted to the City pursuant to this Agreement (including any duplicate copies) shall be the property of the City. The City’s ownership of these documents includes use of, reproduction or reuse of and all incidental rights thereto. X. INDEMNIFICATION AND HOLD HARMLESS To the maximum extent permitted by law, the Grantee agrees to and shall defend, indemnify and hold harmless the City, and its respective officers, officials, employees, contractors and agents from and against all claims, liability, loss, damage, costs or expenses (including expert witness fees, reasonable attorneys’ fees, and court costs) arising from or as a result of the death of any person or any accident, injury, loss or damage whatsoever caused to any person or property resulting or arising from or in any way connected with the following, provided Grantee shall not be responsible for (and such indemnity shall not apply to) any negligence or willful misconduct of the City, or their respective officers, officials, active employees, contractors or agents: a. The development, construction, marketing, use or operation of the Properties by the Grantee, its officers, contractors, subcontractors, agents, employees or other persons acting on Grantee’s behalf (“Indemnifying Parties”); b. The displacement or relocation of any person from the Properties as the result of the development of the Project on the Properties by the Indemnifying Parties; 449 of 456 City of Evanston – “Curt’s Café” Grant Agreement P a g e | 6 c. Any loss or damage to the City resulting from any inaccuracy in or breach of any representation or warranty of Grantee, or resulting from any breach or default by Grantee, under this Agreement; and d. Any and all actions, claims, damages, injuries, challenges and/or costs or liabilities arising from the approval of any and all entitlements or permits by the City, and their respective officers, officials, employees, contractors or agents. The foregoing indemnity shall continue to remain in effect after the Completion Date or after the earlier termination of this Agreement, as the case may be. XI. DUTY TO DEFEND Grantee further agrees that the hold harmless agreement in Article X, and the duty to defend the City, and their respective officers, officials, employees, contractors and agents, require the Grantee to pay any costs that the City may incur which are associated with enforcing the hold harmless provisions, and defending any claims arising from obligations or services under this Agreement. If the City chooses at its own election to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to obligations or services under this Agreement, the Grantee agrees to pay the City’s attorney’s fees, expert witness fees, and all costs. XII. COMPLIANCE WITH LAW Grantee agrees to comply with all the requirements now or hereafter in force, of all municipal, county, state and federal authorities, pertaining to the development and use of the Properties and implementation of the Project, as well as operations conducted on the Properties. The Manager shall not issue any Grant money to the Grantee if there is in violation of any law, ordinance, code, regulation, or permit. XIII. TERMINATION If Grantee shall fail to cure any Event of Default upon notice and within the time for cure provided for herein, the City may, by written notice to the Grantee, terminate this Agreement. Such termination shall trigger the “Repayment of Grant” defined herein. Grantee may not terminate this Agreement without the express written consent of City. XIV. NOTICES All notices permitted or required hereunder must be in writing and shall be effected by (i) personal delivery, (ii) first class mail, registered or certified, postage fully prepaid, or (iii) reputable same-day or overnight delivery service that provides a receipt showing 450 of 456 City of Evanston – “Curt’s Café” Grant Agreement P a g e | 7 date and time of delivery, addressed to the following parties, or to such other address as any party may, from time to time, designate in writing as provided herein: To City: City of Evanston Economic Development Manager 2100 Ridge Avenue Evanston, IL 60201 Telephone: 847.448.4311 Facsimilie: 847.448.8020 Email: economicdevelopment@cityofevanston.org To Grantee: Curt’s Café 2922 Central Street Evanston, IL 60201 Telephone: 847.868.8385 Facsimile: 847.859.2514 Attention: Susan Trieschmann Any written notice, demand or communication shall be deemed received immediately if personally delivered or delivered by delivery service to the addresses above, and shall be deemed received on the third day from the date it is postmarked if delivered by registered or certified mail. XV. DEFAULT; REMEDIES; DISPUTE RESOLUTION a. Notice of Default. In the event of failure by either party hereto substantially to perform any material term or provision of this Agreement, the non-defaulting party shall have those rights and remedies provided herein, provided that such non-defaulting party has first provided to the defaulting party a written notice of default in the manner required herein identifying with specificity the nature of the alleged default and the manner in which said default may be satisfactorily be cured. b. Cure of Default Upon the receipt of the notice of default, the alleged defaulting party shall promptly commence to cure, correct, or remedy such default within ninety (90) days and shall continuously and diligently prosecute the same to completion. c. City Remedies; Repayment of Grant. In the event of a default by Grantee of the terms of this Agreement that has not been cured within the timeframe set forth in Paragraph b above, the City, at its option, may terminate this Agreement or may institute legal action in law or in 451 of 456 City of Evanston – “Curt’s Café” Grant Agreement P a g e | 8 equity to cure, correct, or remedy such default, enjoin any threatened or attempted violation, or enforce the terms of this Agreement In the event of a default by Grantee that occurs after the City has disbursed any Grant funds, the total of such disbursement(s), plus any accrued interest, shall become immediately due and payable. All payments shall be first credited to accrued interest, next to costs, charges, and fees which may be owing from time to time, and then to principal. All payment shall be made in lawful money of the United States. Payments shall be made to City at the address set forth in Article XIV herein or at such other address as City may direct pursuant to notice delivered to Grantee in accordance with Article XIV. d. Grantee’s Exclusive Remedies. The parties acknowledge that the City would not have entered into this Agreement if it were to be liable in damages under, or with respect to, this Agreement or any of the matters referred to herein, including the Project, except as provided in this Article. Accordingly, Grantee shall not be entitled to damages or monetary relief for any breach of this Agreement by the City or arising out of or connected with any dispute, controversy, or issue between Grantee and the City regarding this Agreement or any of the matters referred to herein, the parties agreeing that declaratory and injunctive relief, mandate, and specific performance shall be Grantee’s sole and exclusive judicial remedies. XVI. APPLICABLE LAW The internal laws of the State of Illinois without regard to principles of conflicts of law shall govern the interpretation and enforcement of this Agreement. XVII. CONFLICT OF INTEREST a. No member, official, or employee of the City shall have any personal interest, direct or indirect, in this Agreement, nor shall any such member, official, or employee participate in any decision relating to the Agreement which affects his/her personal interests or the interests of any corporation, partnership, or association in which he/she is, directly or indirectly, interested. b. The Grantee warrants that it has not paid or given, and shall not pay or give, any third person any money or other consideration for obtaining this Agreement. XVIII. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES No member, official, agent, legal counsel or employee of the City shall be personally liable to the Grantee, or any successor in interest in the event of any default or breach 452 of 456 City of Evanston – “Curt’s Café” Grant Agreement P a g e | 9 by the City or for any amount which may become due to Grantee or successor or on any obligation under the terms of this Agreement. XIX. BINDING EFFECT This Agreement, and the terms, provisions, promises, covenants and conditions hereof, shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors and assigns. XX. AUTHORITY TO SIGN The Grantee hereby represents that the persons executing this Agreement on behalf of Grantee have full authority to do so and to bind Grantee to perform pursuant to the terms and conditions of this Agreement. XXI. COUNTERPARTS This Agreement may be executed by each party on a separate signature page, and , with the executed signature pages combined, shall constitute one single instrument. XXII. ENTIRE AGREEMENT, WAIVERS AND AMENDMENTS a. This Agreement and the Exhibits and references incorporated into this Agreement express all understandings of the parties concerning the matters covered in this Agreement. This Agreement integrates all of the terms and conditions mentioned herein or incidental hereto, and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the subject matter hereof. b. All waivers of and/or amendments to the provisions of this Agreement must be in writing and signed by the appropriate authorities of the City or the Grantee. XXIII. NON-ASSIGNMENT The Grantee shall not assign the obligations under this Agreement, nor any funds due or to become due, without the City’s prior written approval, and Grantee and Grantee’s proposed assignee’s execution of an assignment and assumption agreement in a form approved by the City. Any assignment in violation of this paragraph is grounds for breach of this Agreement, at the sole discretion of the City Manager. In no event shall any putative assignment create a contractual relationship between the City and any putative assignee. XXIV. NO WAIVER No failure of either the City or the Grantee to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise 453 of 456 City of Evanston – “Curt’s Café” Grant Agreement P a g e | 10 any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement, shall constitute a waiver of any such breach or of such covenant, term or condition. No waiver of any breach shall affect or alter this Agreement, and each and every covenant, condition, and term hereof shall continue in full force and effect. [Signature page to follow] 454 of 456 City of Evanston – “Curt’s Café” Grant Agreement P a g e | 11 IN WITNESS WHEREOF, the City, and the Grantee have signed this Agreement as of the dates set opposite their signatures. CITY Dated: By: Name: Title: GRANTEE Dated: By: Name: Title: 455 of 456 City of Evanston – “Curt’s Café” Grant Agreement P a g e | 12 EXHIBIT A Legal Description for Curt’s Café location at: 2922 Central Street, Evanston, Illinois: PARCEL 1: LOT 1, (EXCEPT THE W EST 20.15 FEET) IN BLOCK 1 IN ARTHUR T. MCINTOSH’S CENTRAL W OOD ADDITION TO EVANSTON BEING A SUBDIVISION OF PART OF FRACTIONAL SECTION 11, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PARCEL 2: A 30 FOOT STRIP EAST OF AND ADJOINING LOT 1 IN BLOCK 1 IN ARTHUR T. MCINTOSH’S CENTRAL W OOD ADDITION TO EVANSTON, VACATED BY ORDINANCE PASSED BY THE CITY COUNCIL OF CITY OF EVANSTON ON JUNE 1, 1943 AND RECORDED JUNE 10, 1943 AS DOCUMENT NUMBER 13089383, IN FRACTIONAL SECTION 11, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 10-11-201-027-0000 Legal Description for Curt’s Café South location at: 1813 Dempster Street, Evanston, Illinois: LOT 6 (EXCEPT THE SOUTH 7 FEET DEDICATED FOR STREET) IN N.P. AND W.S. WILLIAMS SUBDIVISION OF BLOCK 3 IN CHASE AND PITNERS ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE NORTHWEST 1/4 OF THE NORTHEAST 1/4 OF SECTION 24 AND THE SOUTH 1/2 OF THE SOUTHWEST ¼ OF THE SOUTHEAST ¼ OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN THE COOK COUNTY, ILLINOIS. PIN: 10-13-425-034-0000 456 of 456