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Home My WebLink About07.11.16 Packet CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, July 11, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 6:45 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Rainey (II) Mayor Public Announcements and Proclamations National Parks and Recreation Month – July 2016 (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Special Orders of Business: (VII) Consent Agenda: Alderman Rainey 1 of 612 City Council Agenda July 11, 2016 Page 2 of 12 (VIII) Report of the Standing Committees Administration & Public Works - Alderman Miller Planning & Development - Alderman Wilson Human Services - Alderman Fiske (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDERS OF BUSINESS (SP1) Ordinance 63-O-16, Setting Compensation for Members of the Evanston City Council Following the Report and Recommendations of the Compensation Committee The Compensation Committee recommends the City Council adopt ordinance 63-O-16 setting compensation for the Evanston City Council for the time period May 1, 2017 through April 30, 2021. The Ordinance reflects the recommendation of the Compensation Committee which specified a salary increase to $15,990 annually for the Aldermen. There would be no other increases during the four year period. For Action (SP2) Ordinance 64-O-16, Setting Compensation for the City Clerk Following the Report and Recommendations of the Compensation Committee The Compensation Committee recommends the City Council adopt ordinance 64-O-16 setting compensation for the City Clerk for the time period May 1, 2017 through April 30, 2021. The Ordinance reflects that the salary increase for the City Clerk will be equal to the same increase that non-union city employees receive each year for the four year period. For Action (SP3) Ordinance 65-O-16, Setting Compensation for the Mayor Following the Report and Recommendations of the Compensation Committee The Compensation Committee recommends the City Council adopt ordinance 65-O-16 setting compensation for the Mayor for the time period May 1, 2017 through April 30, 2021. The Ordinance reflects the recommendations of the Compensation Committee which specified a salary increase to $25,317 annually for Mayor. There would be no other increases during the four year period. For Action 2 of 612 City Council Agenda July 11, 2016 Page 3 of 12 CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting June 27, 2016. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through June 26, 2016 $3,053,666.61 (A2) FY2016 City of Evanston Bills – June 28, 2016 $3,084,848.78 For Action (A3.1) Change Order No. 1 with Alltown Bus Services, Inc. for 2016 Summer Bus Transportation Agreement Staff recommends City Council authorize the City Manager to execute Change Order No. 1 to an agreement for 2016 Summer Bus Transportation with Alltown Bus Service, Inc. (7300 Saint Louis Ave, Skokie, IL 60076) in the not-to-exceed amount of $23,575.00, increasing the contract amount from $50,838.00 to $74,413.00. The additional budget amount for this program will be from the following Business Units: $20,475.00 from Youth and Young Adult Division (Account 100.30.3215.62490); $1700.00 from Robert Crown Center (Account 100.30.3095.62507); and $1400.00 from Fleetwood-Jourdain (Account 100.30.3040.62507). A journal entry in the amount of $15,000.00 in funds provided by the Mental Health Board will be processed to cover most of the charges to the Youth and Young Adult line item. For Action (A3.2) Agreement with Reliable & Associates Construction Company for Main Library Underground Parking Garage Upgrade Phase 1 2016 Staff recommends City Council authorize the City Manager to execute a contract for construction services related to the Main Library Underground Garage Upgrade Phase 1 2016 (Bid 16-40) with Reliable & Associates Construction Company (4106 S. Emerald Avenue, Chicago, IL 60609), in the amount of $165,680. Phase 1 will remedy the deterioration of the floors and the garage drainage system. Funding is from the Parking Services Fund (Account 505.19.7005.65515). This project is budgeted at $234,000 in FY 2016. For Action 3 of 612 City Council Agenda July 11, 2016 Page 4 of 12 (A3.3) Agreement with Cushman & Wakefield for Maintenance Services at Sherman Plaza Staff recommends that City Council authorize the City Manager to continue the agreement established in August 2006 for maintenance services at Sherman Plaza at a not-to-exceed amount of $115,000 with Cushman & Wakefield, agent for Highland Property Management, LLC (9500 W. Bryn Mawr Avenue, 8th Floor, Rosemont, IL 60018). The agreement covers the period of August 23, 2016 through August 22, 2017. Funding will be provided from the Parking Fund (Account 505.19.7036.62660), with a budget of $95,000. For Action (A3.4) Funding for Alley Paving Adjacent to Ryan Field West Parking Lot Staff recommends City Council authorize funding for the City’s portion of the cost associated with the construction of a concrete alley adjacent to the Ryan Field West Parking Lot at an estimated cost of $411,000 for the City of Evanston portion. For Action (A3.5) Approval of Preferred Design for Fountain Square Renovations Staff recommends City Council authorize the City Manager to approve the preferred plan for the Fountain Square Renovation Project (RFP 16-68) and proceed with the development of contract documents for bidding. Funding will be provided from the Washington National TIF and expenses will be tracked in the Capital Improvements Fund (Account 415.40.4126.62145 – 589105). This project was budgeted for design and initial construction at $2,000,000 in FY 2016. Additional funding of approximately $3 million will need to be budgeted in FY 2017 and may be budgeted in other funds (Capital Projects, Water, Sewer, Parking and Economic Development) depending on the total future allocation of Washington National TIF expenses. For Action (A3.6) Amendment #1 for Phase 2 Engineering Services for Fountain Square Renovations Staff recommends City Council authorize the City Manager to execute Amendment No. 1 to the existing engineering services contract for the Fountain Square Renovation Project (RFP No. 15-68) with Christopher B. Burke Engineering, Ltd (9575 W. Higgins Road, Suite 600, Rosemont, IL 60018). The amendment will provide the Phase 2 design engineering services, modify the existing agreement from $183,321.50 to $401,897.88 and extend the existing contract deadline from December 31, 2016 to June 30, 2017. Funding will be provided from the Washington National TIF and expenses will be tracked in the Capital Improvements Fund, Account 415.40.4126.62145 – 589105). This project was budgeted for design and initial construction at $2,000,000 in FY 2016. For Action 4 of 612 City Council Agenda July 11, 2016 Page 5 of 12 (A3.7) Agreement with Kenny Construction Company for Large Diameter Sewer Rehabilitation on Davis Street Staff recommends that City Council authorize the City Manager to execute a contract for the Large Diameter Sewer Rehabilitation – Davis Street (Bid No. 16- 48) with Kenny Construction Company (2215 Sanders Road, Suite 400, Northbrook, IL) in the amount of $141,600.00. Funding is from Sewer Fund (Account 515.40.4535.62461-547615), which has a remaining FY 2016 budget of $472,974. For Action (A3.8) Agreement with Thieneman Construction, Inc. for Water Plant Reliability Improvements Staff recommends City Council authorize the City Manager to execute a contract for the Water Treatment Plant Reliability Improvements (Bid No. 16-17) with Thieneman Construction, Inc. (17219 Foundation Parkway, Westfield, IN) in the amount of $1,247,000.00, contingent upon receiving the appropriate loan funding from the Illinois Environmental Protection Agency (IEPA). It is anticipated that the IEPA will provide loan funding from the State Revolving Fund in an amount up to $1,727,860.00 for engineering and construction of this project. This amount includes a contingency of up to 3% above the bid price of the project. With this funding, all eligible engineering and construction costs would be funded by a loan repaid over 20 years at 1.86% interest. IEPA loan funding for this work will be routed through the Water Fund, Capital Improvement (Account 513.71.7330.65515 – 733094), which has an FY 2016 budget allocation of $2,500,000 for this project. Bid pricing was more favorable than expected, and the low bid is significantly less than the budget allocation. For Action (A4) Resolution 51-R-16, Five Month Lease with Adriana Poterash for Space at Noyes Cultural Arts Center Staff recommends City Council adoption of Resolution 51-R-16 authorizing the City Manager to enter into an agreement for five-month lease term for Adriana Poterash to lease space at the Noyes Cultural Arts Center. For Action (A5) Resolution 53-R-16, Five Year Parking Lease with YMCA at 1016 Grove Street The Transportation/Parking Committee and staff recommend City Council approval of Resolution 53-R-16 authorizing the City Manager to enter a five (5) year lease allowing continued use of City Parking Lot 38 located at 1016 Grove Street. Lease would be with the Young Men’s Christian Association (YMCA) located 1000 Grove Street, Evanston, IL 60201. Based on revenues in FY 2015 of $50,000, the annual anticipated lease cost will be at least $25,000. Funding will be provided from the Parking System Fund (Account 505.19.7015.62375). For Action 5 of 612 City Council Agenda July 11, 2016 Page 6 of 12 (A6) Ordinance 85-O-16, Five Year Property Lease with Enterprise Leasing of Chicago, LLC at 1810 Maple Avenue City staff recommends City Council approval of Ordinance 85-O-16 authorizing the City Manager to enter a five (5) year property lease with an option to extend another five (5) years at 1810 Maple Avenue with Enterprise Leasing of Chicago, LLC (Enterprise). On September 11, 2006, the City entered into a ten (10) year property lease with Enterprise for its vehicle rental and leasing office with the option to renew for five (5) years or through 2021. The parties seek to execute a new lease agreement that can be renewed through 2025. Revenue will be placed in the following: 2016 Revenue Account Property (Account 505.19.7037.56712) and 2016 Revenue Account Parking (Account 505.19.7037.53510). For Introduction (A7) Ordinance 87-O-16, Increasing the Number of Class D Liquor Licenses for The Barn Investment, LLC d/b/a The Barn Local Liquor Commissioner recommends City Council adoption of Ordinance 87- O-16, which amends Evanston City Code Subsection 3-4-6-(D) to increase the number of authorized Class D liquor licenses from fifty-six (56) to fifty-seven (57) and permit issuance of a Class D license to The Barn Investment, LLC d/b/a The Barn located at 1016 Church Street. For Introduction (A8) Ordinance 88-O-16, Amending Subsection 3-4-6(P-3) of the City Code to Allow for Sale of Beer Between the Hours of 8:00 a.m. to 2:00 a.m. On Any Given Day Local Liquor Commissioner recommends City Council adoption of Ordinance 88- O-16, which amends Evanston City Code Subsection 3-4-6-(O) to allow for the sale of beer between the hours of 8:00 a.m. to 2:00 a.m. on any given day. Dil Foods, Inc. d/b/a Shell Gas Station at 2494 Oakton Street made the initial request to extend the hours for the sale of beer. For Introduction (A9) Ordinance 89-O-16, Increasing the Number of Class D Liquor Licenses for E-Country, LLC d/b/a Union Squared Evanston Local Liquor Commissioner recommends City Council adoption of Ordinance 89- O-16, which amends Evanston City Code Subsection 3-4-6-(D) to increase the number of authorized Class D liquor licenses from fifty-seven (57) to fifty-eight (58) and permit issuance of a Class D license to E-Country, LLC d/b/a Union Squared Evanston located at 1307 Church Street. For Introduction 6 of 612 City Council Agenda July 11, 2016 Page 7 of 12 (A10) Ordinance 90-O-16, Decreasing the Number of Class D Liquor Licenses for Davis Street, LLC d/b/a Davis Street Fishmarket Staff recommends City Council adoption of Ordinance 90-O-16, which amends Evanston City Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor licenses from fifty-eight (58) to fifty-seven (57). Davis Street, LLC d/b/a Davis Street Fishmarket located at 501 Davis Street is permanently closed and is therefore not renewing its liquor license. For Introduction (A11) Ordinance 92-O-16, Decreasing the Number of Class C-1 Liquor Licenses for Four Corners, LLC, d/b/a Prairie Moon Staff recommends City Council adoption of Ordinance 92-O-16, which amends Evanston City Code Subsection 3-4-6-(C-1) to decrease the number of authorized Class C-1 liquor licenses from five (5) to four (4). Four Corners, LLC, d/b/a Prairie Moon (1502 Sherman Ave.) representative Robert Strom requested a downgrade of its liquor license from Class C-1 to Class C. For Introduction (A12) Ordinance 93-O-16, Increasing the Number of Class C Liquor Licenses for Four Corners, LLC d/b/a Prairie Moon Staff recommends City Council adoption of Ordinance 93-O-16, which amends Evanston City Code Subsection 3-4-6-(C) to increase the number of authorized Class C liquor licenses from twenty-three (23) to twenty-four (24), and permit issuance of a Class C license to Four Corners, LLC, d/b/a Prairie Moon located at 1502 Sherman Avenue. For Introduction (A13) Ordinance 86-O-16, Negotiate the Sale of City-Owned Real Property Located at 1714-20 Chicago Avenue Staff recommends approval of Ordinance 86-O-16, “Authorizing the City Manager to Negotiate the Sale of City-Owned Real Property Located at 1714-20 Chicago Avenue, Evanston, Illinois.” The sale of City-owned real property is a two-step process; an ordinance must be adopted to authorize the City Manager to negotiate the sale of property followed by an ordinance at a later date that authorizes the City Manager to execute a sales contract that memorializes said negotiations. A two-thirds majority of City Council is required to adopt Ordinance 86-O-16. To allow for negotiations to commence in a timely manner, suspension of the rules is requested for introduction and adoption by City Council on July 11, 2016. For Introduction and Action 7 of 612 City Council Agenda July 11, 2016 Page 8 of 12 (A14) Ordinance 72-O-16, Approving Special Assessment 1518 for Alley Paving Staff recommends approval of Ordinance 72-O-16 allowing the paving of the alley north of Reba Place and east of Ridge Avenue through the Special Assessment Process. The total estimated construction cost is $304,972.20 and the share of the adjacent property owners comes to $122,720. Funding will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 416511), which has $500,000 budgeted in FY 2016, and from the Sewer Fund (Account 515.40.4535.62461 – 416510), which has $60,000 budgeted in FY 2016 for this project. For Action (A15) Ordinance 73-O-16, Approving Special Assessment 1519 for Alley Paving Staff recommends approval of Ordinance 73-O-16 allowing the paving of the alley north of Greenwood Street and east of Darrow Avenue through the Special Assessment Process. The total estimated construction cost is $285,035 and the share of the adjacent property owners comes to $57,973. Funding for this work will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515-615511), which has an FY 2016 budget allocation of $500,000. For Action (A16) Ordinance 74-O-16, Approving Special Assessment 1520 for Alley Paving Staff recommends approval of Ordinance 74-O-16 allowing the paving of the alley north of Greenwood Street and east of Dodge Avenue through the Special Assessment Process. The total estimated cost for this project is $259,910.50. Of this, $186,640.50 is funded by the City (by 2016 CIP GO Bond and CDBG funds). The share allocated to the adjacent property owners comes to $73,270. Funding for this work will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515-615511), which has an FY 2016 budget allocation of $500,000, and from Community Development Block Grant (CDBG) funding (Account 415.40.4216.65515-416512), which has an FY 2016 budget allocation of $440,000. For Action (A17) Ordinance 76-O-16, Authorizing 2016 A and B General Obligation Bond Issues Staff recommends adoption of Ordinance 76-O-16 providing for the issuance of the FY 2016 A and B bond issues as follows: 2016 A General Obligation Bond Not-To-Exceed $14,000,000, and 2016 B General Obligation Refunding Bond Not-To-Exceed $ 8,155,000. The ordinance will be completed and signed after the bond sale date, which is tentatively scheduled for July 13, 2016. The proposed $13,760,000 2016 A debt issuance is comprised of $9,730,000 of unabated general obligation (G.O.) bonds, $3,930,000 of abated G.O. bonds, and estimated debt issuance costs totaling approximately $100,000; the detailed funding breakdown can be found on the staff memorandum. For Action 8 of 612 City Council Agenda July 11, 2016 Page 9 of 12 PLANNING & DEVELOPMENT COMMITTEE (P1) Resolution 54-R-16, Approving a Plat of Subdivision for 1900-1904 Asbury Avenue City staff recommends approval of Resolution 54-R-16 to grant approval of the proposed subdivision of the property located at 1900-1904 Asbury Avenue from one lot into two lots. The proposed subdivision would include an ingress and egress easement over the south lot to allow access to the garage on the north lot from Emerson Street. For Action (P2) Ordinance 49-O-16, Modifying Notice Requirement Provisions for Planning and Zoning Cases The Plan Commission and staff recommend approval of the Zoning Ordinance Text Amendment to establish an applicant’s responsibility for mailed noticing requirements for planning and zoning cases. The proposal allows the City to contract the mailing of notices for planning and zoning cases to a third party service and makes the applicant responsible for the cost of the mailing service. For Introduction (P3) Ordinance 47-O-16, Planned Development, 1815 Ridge/Oak Avenue Staff recommends adoption of Ordinance 47-O-16 for approval of the Planned Development with rezoning from C2 Commercial to D4-Downtown Transition and a Special Use for Independent and Assisted Living units. The 10-story 163-unit residential building would consist of 102 independent and assisted living dwelling units, 31 Assisted Living units for residents with cognitive impairment, 30 memory care units and contain 67 parking spaces on site. The development includes one site development allowance for 102 dwelling units where a maximum 84 are allowed in the D4 zoning district. For Introduction (P4) Ordinance 82-O-16 Granting Major Zoning Relief for No Additional Parking Spaces where 3 are Required for a Medical Office at 922 Noyes Street The Zoning Board of Appeals and City staff recommends approval of Ordinance 82-O-16 granting major zoning relief for no additional parking spaces where three additional parking spaces are required for a Medical Office, Evolution Spine & Sports Therapy, at 922 Noyes Street. The applicant has complied with all other zoning requirements, and meets the standards for variations. For Action 9 of 612 City Council Agenda July 11, 2016 Page 10 of 12 (P5) Ordinance 83-O-16, granting a Special Use for a Resale Establishment, Goodwill Store & Donation Center, at 1916 Dempster Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 83-O-16 granting special use approval for a Resale Establishment, Goodwill Store & Donation Center, at 1916 Dempster Street in the C1 Commercial District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Staff recommends including additional conditions to deter any donations being left/dropped off after the business is closed, such as additional signage and a performance condition that if such activity is encountered it could result in revocation of the special use approval. For Action (P6) Ordinance 84-O-16, Amending the Special Use for a Convenience Store at 555 Howard Street in the B3 District Staff recommends approval of proposed Ordinance 84-O-16. The proposed Ordinance amends an existing special use for the convenience store located at 555 Howard Street to allow it to remain open until 1:00 a.m. instead of 10:00 p.m. For Action HUMAN SERVICES COMMITTEE (H1) Ordinance 46-O-16 Amending Title 9, Chapter 4, Sections 19 and 20 of the City Code to Include a Requirement for Notice to Adjacent Property Owners to Obtain a Beekeeping License The Human Services Committee (“HSC”) and City staff recommend City Council adopt Ordinance 46-O-16 authorizing amendments to Title 9, Chapter 4, Sections 19 and 20 “Beekeeping,” to include a requirement for notice to adjacent property owners. The proposed recommendations in Ordinance 46-O-16 are based on the health and safety of all residents, and common best practice for urban beekeeping. In order to minimize negative health and safety impacts for any residents from beekeeping practices, the ordinance requires the beekeeping license applicants to provide proof of notice to all persons or entities that are residential landowners, residential renters, business owners, and/or business occupants with properties that share property line(s) with the property for which the applicant seeks the license (collectively “adjacent property owners”). The amendments also include a procedure by which the HSC can review and rule upon any adjacent property owner’s objection to a license application. For Action 10 of 612 City Council Agenda July 11, 2016 Page 11 of 12 RULES COMMITTEE (O1) Ordinance 77-O-16, Amending the City Code to Establish the Housing, Homelessness and Human Relations Commission The Rules Committee and staff recommend City Council adopt Ordinance 77-O- 16, which amends the City Code to merge the Housing and Homelessness Commission, Human Relations Commission and ADA Advisory Committee into the Housing, Homelessness and Human Relations Commission. For Introduction (O2) Ordinance 78-O-16, Amending the City Code to Merge the Environment Board and Ladd Arboretum The Rules Committee and staff recommend City Council adopt Ordinance 78-O- 16, which amends the City Code to merge the Ladd Arboretum Committee functions into the Environment Board. Staff requests continuance of Ordinance 78-O-16 for Introduction by City Council to August 15, 2016. For Introduction (O3) Ordinance 81-O-16, Amending the City Code to Merge the Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names The Rules Committee and staff recommend City Council adopt Ordinance 80-O- 16 Amending Title 7, Chapter 9 of the Evanston City Code, as amended, which merges the functions of the Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names into a newly established Parks, Recreation and Community Service Board. For Introduction APPOINTMENTS (APP1)For Appointment to: Arts Council Susan Davis Friedman For Action (APP2)For Re-Appointment to: Parks and Recreation Board Daniel Stein For Action 11 of 612 City Council Agenda July 11, 2016 Page 12 of 12 MEETINGS SCHEDULED THROUGH JULY 2016 Upcoming Aldermanic Committee Meetings Tues, July 19 7:00 PM Housing & Community Development Act Committee Wed, July 20 6:30 PM M/W/EBE Advisory Committee Mon, July 25 6:00 PM A&PW, P&D, Rules, City Council meetings Wed, July 27 6:00 PM Transportation/Parking Committee Wed, July 27 7:00 PM Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 12 of 612 For City Council Meeting of July 11, 2016 Item SP2 Ordinance 64-O-16, Compensation for City Clerk For Action To: Honorable Mayor and Members of the City Council From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 64-O-16, Compensation Ordinance for City Clerk Date: July 11, 2016 Background A question was raised at the June 27, 2016 regarding the legislative action by the Council in fixing by ordinance the compensation for the City Clerk. Discussion The compensation of an elected municipal officer is to be fixed by ordinance 180 days prior to the beginning of the term of office for that officer. 50 ILCS 145/2; 65 ILCS 5/3.1- 50-10. No action to increase or diminish the salary is to take effect during the term of elective office. The legislative act to fix the parameters of the compensation increase suggested for the Clerk in Ordinance 64-O-16 complies with Illinois law. Compensation of the corporate authorities is set by the City Council through a duly approved ordinance(s). Once Ordinance 64-O-16 is adopted, the Clerk’s salary will be fixed, both prior to the election, and prior to the beginning of the Clerk’s term of office. The legislative act of fixing the salary, and establishing the basis upon which any salary changes occur, will take effect upon adoption of the ordinance. The factors which trigger the change in compensation are set forth in the ordinance and require no further action. Since it is contemplated the Clerk’s compensation ordinance will be adopted in July or August, the Clerk’s salary will be properly fixed by the City Council’s legislative act prior to the election or the beginning of the term of office. The compensation committee’s recommendation that the Clerk’s salary adjustment be the same percentage salary increase given to non-Union City employees each fiscal year complies with the Illinois Municipal Code and the Local Government Officer Compensation Act in that the “basis upon which the changes would be made is established prior to the beginning of the official’s current term of office…” Ill.Atty.Gen. Opp. 94-022; Ill.Atty.Gen.Opp. S-777; see also Winokur v. Rosewell 83 Ill.2d 92 (1980). No separate legislative act to set the basis for the salary would be necessary after Ordinance 64-O-16 is adopted. There is no requirement that a salary be fixed at a flat annual rate for the entire term. Ill.Atty.Gen.Opp. S-777. Memorandum 13 of 612 A way of establishing certainty for the Clerk’s compensation would be to mirror what was done in 2012, when a fixed salary rate was fixed for each successive year of a 4- year term during 2013 to 2017. If the Council were to agree with the compensation committee’s recommendation to tie the Clerk’s compensation to the average salary increase given to non-Union City employees over 2013-2017, and apply such figure prospectively, the average increase was 2% per year. Applying a 2% average per year to years 2017-2021 could lead to an easily understood salary schedule fixed in a table format such as what was done to the Clerk’s compensation schedule in Ordinance 88- O-12. 14 of 612 For City Council meeting of July 11, 2016 Items SP1 – SP3 Ordinances 63-O-16, 64-O-16, and 65-O-16, Elected Official Compensation For Action To: Honorable Mayor and Members of the City Council From: Members of the Mayor’s Compensation Committee Alvin Telser, Chair, Suzanne B Calder, Robin Simmons and Todd Kihm Subject: Report of the Committee on Proposed Compensation for the Eleven (11) Elected Officials of the City of Evanston Date: June 28, 2016 Recommended Action: The Compensation Committee recommends the City Council adopt Ordinances 63-O- 16, 64-O-16, and 65-O-16 setting compensation for elected officials for the time period May 1, 2017 through April 30, 2021. Summary: The Ordinances reflect the recommendations of the Compensation Committee which specified a salary increase to $15,990 annually for alderman and a salary increase to $25,317 annually for mayor, both to be effective May 1, 2017. There would be no other increases during the four year period. The third ordinance reflects that the salary increase for the City Clerk will be equal to the same increase that non-union city employees receive each year for the four year period. Committee Report: The compensation of the members of the City Council and the City Clerk is reviewed by a non-aldermanic compensation committee every four years and recommendations are provided to the City Council as per the City code. The four members of the Mayor’s Compensation Committee were appointed in early February 2016, which gave us more than adequate time to meet, collect a variety of data, and discuss our recommendations. The Committee held five meetings from the end of February to mid-May. We had excellent staff support from Deputy City Manager Erika Storlie, Human Resources Manager Jennifer Lin and City Clerk Rodney Greene. We requested several sets of data about the City of Evanston and the personnel whose compensation we were charged with reviewing. The tables and other information we were given were extremely helpful for our deliberations. They will serve future members of Compensation Committees as well since several sets of data extend back over nearly a 40 year period. Memorandum 15 of 612 The Committee received rather thorough information about aldermanic, mayoral, and city clerk positions in 16 communities in the Chicago Metropolitan area. However, as it turns out, it is difficult to find truly comparable communities in terms of demographics (median incomes and median population) and especially in terms of the full responsibilities of elected officials. All the municipalities for which we had data had part- time aldermen and mayors. Some had full time and some had part time city clerks. The most useful data came from City of Evanston files and from a survey of City Council members in which they each were asked how many hours per week each devoted to required City work. Conventional City wisdom states that aldermen devote 20-40 hours per week to their municipal responsibilities. The survey conducted by Deputy City Manager Storlie confirmed these numbers although most aldermen reported numbers closer to 40 than 20 hours per week. The data on aldermanic and mayoral stipends extend back to 1977. They showed stipend increases ranging from zero percent or Cost of Living (COLA) increases on the low end to increases as much as 60% for the aldermen (1986). City Clerk compensation increases showed a similar range, but the highest salary increase for the City Clerk was 39% in 1993. In May, 2017 it will have been 12 years since stipend or salary increases for our elected officials increased more than 3% per year. The Committee was mindful of several factors that are relevant to elected official compensation, particularly regarding the part time officials. Each individual works very hard, and very effectively, for the benefit of the City and its citizens. In a city with our diversity, we want to encourage citizens from all segments of our community to be able to serve the City as an elected official if she or he wishes to do so. While our local economy has improved considerably over the past several years, we still face limited resources and challenging times ahead. The Committee discussed the health insurance benefits available to our elected officials as part of their overall compensation. Some of our officials do not avail themselves of health insurance benefits while others take this benefit as suits each individual’s need. We discussed if and how we might specifically include comments regarding health benefits in our final recommendations. Inasmuch as the City participates in a municipal health insurance consortium and has no direct control over health benefits costs, we decided to omit reference to these costs in our recommendations. The Committee discussed various compensation approaches. Our meeting minutes contain detailed accounts of all the various ideas and approaches we considered. After considerable discussion, we agreed on the recommendations below which cover the time period May 1, 2017 through April 30, 2021. 1) Evanston aldermen should receive a $3,000.00 stipend increase to $15,990.00. This is a 23.1% increase. 2) The Evanston Mayor should receive a 23.1% increase ($4,751.00) to a stipend of $25,307.00. 3) The City Clerk should receive the same raise as other Evanston non-union employees. 16 of 612 The sum of all these recommended increases is approximately $36,000 per annum for each of the next four years. We feel this is a relatively modest sum in the overall City budget. We thank the Mayor and the City Council for giving the citizens of Evanston the opportunity to participate in this review of the compensation of our elected officials, and to make a recommendation regarding said compensation for the next four years. Attachments: Ordinances 63-O-16, 64-O-16, and 65-O-16 17 of 612 5/23/2016 63-O-16 AN ORDINANCE An Ordinance Setting Compensation for the Members of the Evanston City Council Following the Report and Recommendations of the Compensation Committee WHEREAS, pursuant to Section 1-5-9 of the City Code, the compensation of the members of the City Council was reviewed by a non-aldermanic compensation committee, and all municipal officers’ salaries must be fixed by ordinance pursuant to 65 ILCS 5/3.1-50-5; and WHEREAS, this compensation committee submitted a report and recommendations to the City Council, such recommendations which specified a salary increase of 23.1% for all members of the City Council; and WHEREAS, the City Council accepts the report and the recommendations of the compensation committee. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 1-5-9 of the Evanston City Code of 2012, as amended, is stricken and replaced in its entirety, and is to read as follows: 1-5-9: COMPENSATION: The compensation to be paid to an Alderman elected April 2017 and taking office in May 2017 for his/her services per annum is: (A) Effective May 1, 2017 – Fifteen thousand nine hundred ninety dollars ($15,990). An Alderman may choose to receive medical benefits. 18 of 612 63-O-16 ~2~ (B) The aldermanic compensation structure must be reviewed by a nonaldermanic committee every four (4) years. This committee must submit a report and recommendation to the City Council no later than two hundred forty (240) days prior to the next regularly scheduled municipal election. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 19 of 612 5/23/2016 64-O-16 AN ORDINANCE An Ordinance Setting Compensation for the City Clerk Following the Report and Recommendations of the Compensation Committee WHEREAS, pursuant to Section 1-7-5 of the City Code, the compensation of the Mayor was reviewed by a non-aldermanic compensation committee, and all municipal officers’ salaries must be fixed by ordinance pursuant to 65 ILCS 5/3.1 -50-5; and WHEREAS, this compensation committee submitted a report and recommendations to the City Council, such recommendations which specified a salary increase for the Clerk to conform to salary increases for non-union City employees; and WHEREAS, the City Council accepts the report and the recommendations of the compensation committee. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 1-7-5 of the Evanston City Code of 2012, as amended, is stricken and replaced in its entirety, and is to read as follows: 1-7-5: COMPENSATION: The compensation to be paid to the City Clerk elected April 2017 and taking office in May 2017 for his/her services per annum is: (A) Effective May 1, 2017 and for the time period of May 1, 2017 through April 30, 2021, the Clerk will be eligible for and receive the same percentage salary increase given to non-Union City employees in each fiscal year. This salary increase will take effect upon City Council adoption of the annual budget for each fiscal year in the time period of May 1, 2017 through April 30, 2021. Any salary 20 of 612 64-O-16 ~2~ increase for fiscal year 2017 will not be retroactive, and will only take effect May 1, 2017. (B) The Clerk will receive medical benefits. (C) The Clerk’s compensation structure must be reviewed by a nonaldermanic committee every four (4) years. This committee must submit a report and recommendation to the City Council no later than two hundred forty (240) days prior to the next regularly scheduled municipal election. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 21 of 612 5/23/2016 65-O-16 AN ORDINANCE An Ordinance Setting Compensation for the Mayor Following the Report and Recommendations of the Compensation Committee WHEREAS, pursuant to Section 1-6-10 of the City Code, the compensation of the Mayor was reviewed by a non-aldermanic compensation committee, and all municipal officers’ salaries must be fixed by ordinance pursuant to 65 ILCS 5/3.1-50-5; and WHEREAS, this compensation committee submitted a report and recommendations to the City Council, such recommendations which specified a salary increase of 23.1% for all members of the City Council; and WHEREAS, the City Council accepts the report and the recommendations of the compensation committee. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 1-6-10 of the Evanston City Code of 2012, as amended, is stricken and replaced in its entirety, and is to read as follows: 1-6-10: COMPENSATION: The compensation to be paid to the Mayor elected April 2017 and taking office in May 2017 for his/her services per annum is: (A) Effective May 1, 2017 – Twenty five thousand three hundred seventeen dollars ($25,317). The Mayor will receive medical benefits. (B) The Mayoral compensation structure must be reviewed by a nonaldermanic committee every four (4) years. This committee must submit a report and 22 of 612 65-O-16 ~2~ recommendation to the City Council no later than two hundred forty (240) days prior to the next regularly scheduled municipal election. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 23 of 612 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, June 27, 2016 Roll Call: Alderman Revelle Alderman Wilson Alderman Rainey Alderman Holmes Alderman Fiske Alderman Tendam Alderman Braithwaite Presiding: Mayor Elizabeth B. Tisdahl Mayor Public Announcements and Proclamations Divvy Launch in Evanston was presented by Kattie Knapp, Transportation & Mobility Coordinator. There will be 100 bikes and 10 stations in Evanston with installation on Wed. 6/29 and Fri. 7/01. City Manager Public Announcements United Way North-Northwest 11th Annual Community Awards was presented by Mr. Marty Lyons, Asst. City Manager, Financial Director. He thanked the staff who assisted in winning the leading municipal agent recognition. Recognition of Oscar Murillo, ICMA Fellow was presented by City Manager Bobkiewicz, as Oscar will be leaving to return to California. Laura Biggs, Bureau Chief Capital Planning gave her report concerning IDOT. Communications: City Clerk The Clerk announced the free summer meals for everyone during the summer days. For more information call (800) 359-2163, or text FoodIL to 877877. Public Comments: Persons addressing Special Assessment: Jason Schwartzwald Dan Schwartzwald Persons addressing Goodwill Special Use: Lisa Dziekau, Brad Taylor Lorraine Guerra Persons addressing Beekeeping: Leslie Shad stated she felt this was an action to halt beekeeping in Evanston. Lisa Hilgenberg, Botanical Gardens Horticulturalist. There are 8 hives located 36 feet 24 of 612 City Council Agenda June 27, 2016 Page 2 of 10 from the pathway. She has only been stung once in 7 years. Ann Stevens is a volunteer beekeeper at the Botanical Gardens Marcy Schwartz Michael Schwartz Priseilla Giles Addressing Item O2 Rules Committee: Wendy Pollock SPECIAL ORDER OF BUSINESS (SP1) City of Evanston’s Youth and Young Adult Division Alderman Miller has requested an update on staffing of the City’s Youth and Young Adult Division. Director of Parks, Recreation and Community Services, Lawrence Hemingway will provide a presentation at the meeting, which will include information about the Division, including budget and current staffing levels. For Discussion (SP2) Ordinance 63-O-16, Setting Compensation for Members of the Evanston City Council Following the Report and Recommendations of the Compensation Committee The Compensation Committee recommends the City Council adopt ordinance 63-O-16 setting compensation for the Evanston City Council for the time period May 1, 2017 through April 30, 2021. The Ordinance reflects the recommendation of the Compensation Committee which specified a salary increase to $15,990 annually for the Aldermen. There would be no other increases during the four year period. For Introduction (SP3) Ordinance 64-O-16, Setting Compensation for the City Clerk Following the Report and Recommendations of the Compensation Committee The Compensation Committee recommends the City Council adopt ordinance 64-O-16 setting compensation for the City Clerk for the time period May 1, 2017 through April 30, 2021. The Ordinance reflects that the salary increase for the City Clerk will be equal to the same increase that non-union city employees receive each year for the four year period. For Introduction (SP4) Ordinance 65-O-16, Setting Compensation for the Mayor Following the Report and Recommendations of the Compensation Committee The Compensation Committee recommends the City Council adopt ordinance 65-O-16 setting compensation for the Mayor for the time period May 1, 2017 through April 30, 2021. The Ordinance reflects the recommendations of the Compensation Committee which specified a salary increase to $25,317 annually for Mayor. There would be no other increases during the four year period. For Introduction 25 of 612 City Council Agenda June 27, 2016 Page 3 of 10 (SP5) Aldermanic Communications Allowance It is recommended that the City Council consider a standardized communications allowance for the Mayor and each Alderman effective May 1, 2017 for the next City Council. For Action Items not approved on Consent Agenda: (A9) Ordinance 75-O-16, Amendments to Nuisance Premise Ordinance The Neighborhood Integrity Ordinance Subcommittee and City staff recommend City Council adoption of Ordinance 75-O-16, amending City Code Section 9-5-4 to revise the nuisance premise action procedure and process. This Ordinance sets forth a specific process to address and abate the nuisance with cooperative and uncooperative property owners. For Action (P1) Ordinance 82-O-16 Granting Major Zoning Relief for No Additional Parking Spaces where 3 are Required for a Medical Office at 922 Noyes Street The Zoning Board of Appeals and City staff recommends approval of Ordinance 82-O-16 granting major zoning relief for no additional parking spaces where three additional parking spaces are required for a Medical Office, Evolution Spine & Sports Therapy, at 922 Noyes Street. The applicant has complied with all other zoning requirements, and meets the standards for variations. Suspension of the Rules is requested for Introduction and Action by City Council on June 27, 2016. For Introduction and Action (H2) Ordinance 46-O-16, Beekeeper License Ordinance Amendments The Human Services Committee (“HSC”) and City staff recommend City Council adopt Ordinance 46-O-16 authorizing amendments to Title 9, Chapter 4, Sections 19 and 20 “Beekeeping,” to include a requirement for notice to adjacent neighbors. The proposed recommendations in Ordinance 46-O-16 are based on the health and safety of all residents, and common best practice for urban beekeeping. In order to minimize negative health and safety impacts for any residents from beekeeping practices, the ordinance requires the beekeeping license applicants to provide proof of notice to all persons or entities that are residential landowners, residential renters, business owners, and/or business occupants with properties that share property line(s) with the property for which the applicant seeks the license. The amendments also include a procedure by which the HSC can review and rule upon any adjacent neighbor’s objection to a license application. For Introduction (O1) Ordinance 77-O-16, Amending the City Code to Establish the Housing, Homelessness and Human Relations Commission The Rules Committee and staff recommend City Council adopt Ordinance 77-O- 16, which amends the City Code to merge the Housing and Homelessness Commission, Human Relations Commission and ADA Advisory Committee into 26 of 612 City Council Agenda June 27, 2016 Page 4 of 10 the Housing, Homelessness and Human Relations Commission. For Introduction (O2) Ordinance 78-O-16, Amending the City Code to Merge the Environment Board and Ladd Arboretum The Rules Committee and staff recommend City Council adopt Ordinance 78-O- 16, which amends the City Code to merge the Ladd Arboretum Committee functions into the Environment Board. For Action (O3) Ordinance 81-O-16, Amending the City Code to Merge the Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names The Rules Committee and staff recommend City Council adopt Ordinance 80-O- 16 Amending Title 7, Chapter 9 of the Evanston City Code, as amended, which merges the functions of the Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names into a newly established Parks, Recreation and Community Service Board. For Introduction CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting June 20, 2016. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through June 12, 2016 $2,834,848.03 (A2) FY2016 City of Evanston Bills – June 28, 2016 $2,874,643.74 For Action (A3.1) Police and Fire Replacement Vehicle Purchases for 2016 from Currie Motors Staff recommends City Council approval for the following vehicle replacement purchases for the Evanston Police and Fire Departments. This purchase consists of eighteen (18) replacement vehicles/equipment, which consists of seventeen (17) units for Police and (1) unit for Fire from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL 60423) in the amount of $473,099. Currie Motors is the Northwest Municipal Conference Suburban Purchasing Cooperative Competitive Bid (SPC) winner. Funding for the vehicles/units will be from the Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of $473,099 which has a budgeted amount of $1,455,422. For Action 27 of 612 City Council Agenda June 27, 2016 Page 5 of 10 (A3.2) Recycle Vehicle Single Source Purchase from R.N.O.W. Incorporated Staff recommends that the City Council approves the purchase of one (1) recycling vehicle from R.N.O.W. Incorporated (8636R W. National Avenue, West Allis, WI 53227) in the amount of $248,131 for 2016. R.N.O.W was the only responder to Bid 16-05 in 2016 for the replacement bid specification developed by both Fleet Services and Public Works Agency staff. Funding for the vehicle will be from the Equipment Replacement Fund (Account 601.26.7780.65550), which has a budgeted amount of $1,455,422.00 in FY 2016. The proposed expenditure for the 2016 replacement unit amounts to 17.2% of the 2016 budget amount. For Action (A3.3) Change Order with SP Plus Municipal Services for 2011-2015 Management & Operations of Self Park Facilities Contract Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2011-2015 Management & Operations of Self Park Facilities Contract (RFP#11-66) to SP Plus Municipal Services, formerly known as Central Parking Services (200 East Randolph Street, Suite 5475, Chicago, IL 60601). This Change Order provides a final reconciliation of overages in operational expenses incurred by the vendor as per the original contract dated May 2011. The cost of this change order is not to exceed $162,449.11. Funding for the project will be provided by the Parking Fund (Accounts 505.19.7025.62400, 505.19.7036.62400 and 505.19.7037.62400). The original estimated cost over the term of the agreement was $9,393,513.44. Payments to date total $9,393,513.44. Combining this change order with the original operational cost, results in a total cost of $9,555,962.55 or a 1.73% variance over the term. For Action (A3.4) Change Order 2 to Agreement with CDM Smith for SCADA Support Services Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 for the Supervisory Control and Data Acquisition (SCADA) Support Services agreement with CDM Smith (125 S. Wacker Drive, Chicago, IL 60606) for a time extension of 182 days. This will extend the completion date from December 31, 2015, to June 30, 2016. There is no cost associated with this change order. Funding for this project is provided from the Water Fund (Account 510.40.4200.62245), which has an FY 2016 budget allocation of $60,000. For Action (A3.5) Contract with Alpine Demolition Services, LLC for Ladd Arboretum Windmill Demolition Staff recommends City Council authorize the City Manager to execute a contract for the Ladd Arboretum Windmill Demolition (Bid No. 16-49) with Alpine Demolition Services, LLC (3515 Stern Avenue, St. Charles, IL 60174) in the 28 of 612 City Council Agenda June 27, 2016 Page 6 of 10 amount of $22,250.00. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 616011) in the amount of $25,000. This project was budgeted at $25,000 in the FY 2016. For Action (A3.6) Handyman Agreement with Sam Goss & Associates Staff recommends that City Council authorize the City Manager to execute a one (1) year agreement with two (2) one-year renewals with Sam Goss & Associates (1727 Brummel, Evanston, IL) to provide handyman services for the Handyman Program (RFP 16-46). This agreement has a term of July 1, 2016 – June 30, 2017 at a cost-not-to-exceed $50,000 (labor plus materials/supplies purchased to complete a task). For Action (A3.7) Authorization to Renew Line of Credit of $2.2 Million Staff recommends that City Council authorize the City Manager to renew the agreement with First Bank and Trust to have access to a Line of Credit up to an amount of $2.2 million for use in the Howard Ridge and West Evanston TIF. For Action: Accept and Place on File (A3.8) Opening of Harley Clarke Mansion for One-Day Allowing Interested Parties to Tour the Facility Alderman Eleanor Revelle has requested the City Council consider allowing the City of Evanston to open its facilities at 2603 Sheridan Road (Harley Clarke Mansion) for one day to allow interested parties to tour the facilities. For Action (A4) Resolution 50-R-16, Easement Agreement with the Metropolitan Water Reclamation District of Greater Chicago for Four Existing Storm Sewers Staff recommends City Council approval of Resolution 50-R-16 authorizing the City Manager to execute an easement agreement with the Metropolitan Water Reclamation District of Greater Chicago. This easement allows the City to maintain and repair seven existing storm sewers at four locations. The new 25- year easement agreement would terminate on May 20, 2042. For Action (A5) Ordinance 72-O-16, Approving Special Assessment 1518 for Alley Paving Staff recommends approval of Ordinance 72-O-16 allowing the paving of the alley north of Reba Place and east of Ridge Avenue through the Special Assessment Process. The total estimated construction cost for this alley is $304,972.20 and the share of the adjacent property owners comes to $122,720. Funding will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 416511), which has $500,000 budgeted in FY 2016, and from the Sewer Fund (Account 515.40.4535.62461 – 29 of 612 City Council Agenda June 27, 2016 Page 7 of 10 416510), which has $60,000 budgeted in FY 2016 for this project. For Action (A6) Ordinance 73-O-16, Approving Special Assessment 1519 for Alley Paving Staff recommends approval of Ordinance 73-O-16 allowing the paving of the alley north of Greenwood Street and east of Darrow Avenue through the Special Assessment Process. The total estimated construction cost is $285,035 and the share of the adjacent property owners comes to $57,973. Funding for this work will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515-615511), which has an FY 2016 budget allocation of $500,000. For Action (A7) Ordinance 74-O-16, Approving Special Assessment 1520 for Alley Paving Staff recommends approval of Ordinance 74-O-16 allowing the paving of the alley north of Greenwood Street and east of Dodge Avenue through the Special Assessment Process. The total estimated cost for this project is $259,910.50. Of this, $186,640.50 is funded by the City and the share allocated to the adjacent property owners comes to $73,270. Funding for this work will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515-615511), which has an FY 2016 budget allocation of $500,000, and from Community Development Block Grant (CDBG) funding (Account 415.40.4216.65515-416512), which has an FY 2016 budget allocation of $440,000. For Action (A8) Ordinance 71-O-16, Amendments to Landlord Tenant Ordinance The Neighborhood Integrity Ordinance Subcommittee and City staff recommend City Council adoption of Ordinance 71-O-16, amending City Code Title 5, Chapter 3 Landlord Tenant Regulations to add Tenant and Landlord obligations for criminal activity at residential rental properties. This Ordinance is devoted to setting community expectations and standards for any criminal activity that occurs at residential rental property. For Action PLANNING & DEVELOPMENT COMMITTEE (P2) Ordinance 83-O-16, granting a Special Use for a Resale Establishment, Goodwill Store & Donation Center, at 1916 Dempster Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 83-O-16 granting special use approval for a Resale Establishment, Goodwill Store & Donation Center, at 1916 Dempster Street in the C1 Commercial District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Staff recommends including additional conditions to deter any donations being left/dropped off after the business is 30 of 612 City Council Agenda June 27, 2016 Page 8 of 10 closed, such as additional signage and a performance condition that if such activity is encountered it could result in revocation of the special use approval. For Introduction (P3) Ordinance 84-O-16, Amending the Special Use for a Convenience Store at 555 Howard Street in the B3 District Staff recommends approval of proposed Ordinance 84-O-16. The proposed Ordinance amends an existing special use for the convenience store located at 555 Howard Street to allow it to remain open until 1:00 a.m. instead of 10:00 p.m. For Introduction (P4) Ordinance 70-O-16 Granting Major Zoning Relief for One Additional Dwelling Unit, Balconies, and Building Lot Coverage at 493-495 Sheridan Road City staff recommends approval of Ordinance 70-O-16 granting major zoning relief for one additional dwelling unit with a total of seven dwelling units where six units are permitted, a 0’ east interior side yard setback for balconies where 2.7’ setback is required, and an increase in building lot coverage from a legally- nonconforming 50.5% to 55.6% (due to the addition of two open parking spaces) where a maximum 45% is allowed, at 493-495 Sheridan Road. The applicant has complied with all other zoning requirements, and meets the standards for variations. For Action HUMAN SERVICES COMMITTEE (H1) Additional 2016 Mental Health Board Funding Recommendations The Human Services Committee and the Mental Health Board recommend City Council approval of the proposed allocation of $30,000 from the Human Services fund: $15,000 for the Youth Job Center and $15,000 for the City of Evanston Mayor’s Summer Youth Employment Program, both of which provide summer jobs to Evanston youth. $767,055 from the Human Services Fund was budgeted in 2016 for allocation by the Mental Health Board from account 176.24.4651.XXXXX (each agency will be assigned its own account number once approved by Council) to be used by social services agencies in 2016. Allocations totaling $737,055 were approved by City Council on November 9, 2015. This recommendation for $30,000 was not approved in 2015. For Action Items for discussion: (A9) Ordinance 75-O-16, Amendments to Nuisance Premise Ordinance The Neighborhood Integrity Ordinance Subcommittee and City staff recommend City Council adoption of Ordinance 75-O-16, amending City Code Section 9-5-4 to revise the nuisance premise action procedure and process. This Ordinance sets 31 of 612 City Council Agenda June 27, 2016 Page 9 of 10 forth a specific process to address and abate the nuisance with cooperative and uncooperative property owners. For Action Ald. Miller motioned for approval as amended and it was second and with a Roll Call Vote of 7-0 and the motion was approved. (P1) Ordinance 82-O-16 Granting Major Zoning Relief for No Additional Parking Spaces where 3 are Required for a Medical Office at 922 Noyes Street The Zoning Board of Appeals and City staff recommends approval of Ordinance 82-O-16 granting major zoning relief for no additional parking spaces where three additional parking spaces are required for a Medical Office, Evolution Spine & Sports Therapy, at 922 Noyes Street. The applicant has complied with all other zoning requirements, and meets the standards for variations. Suspension of the Rules is requested for Introduction and Action by City Council on June 27, 2016. For Introduction and Action Ald. Wilson motioned for approval for introduction and it was second. With a Roll Call Vote of 7-0 the motion was approved. Ald. Wilson motioned to suspend the rules and Ald. Miller second. With a Roll Call Vote of 6-1 the motion failed. (H2) Ordinance 46-O-16, Beekeeper License Ordinance Amendments The Human Services Committee (“HSC”) and City staff recommend City Council adopt Ordinance 46-O-16 authorizing amendments to Title 9, Chapter 4, Sections 19 and 20 “Beekeeping,” to include a requirement for notice to adjacent neighbors. The proposed recommendations in Ordinance 46-O-16 are based on the health and safety of all residents, and common best practice for urban beekeeping. In order to minimize negative health and safety impacts for any residents from beekeeping practices, the ordinance requires the beekeeping license applicants to provide proof of notice to all persons or entities that are residential landowners, residential renters, business owners, and/or business occupants with properties that share property line(s) with the property for which the applicant seeks the license. The amendments also include a procedure by which the HSC can review and rule upon any adjacent neighbor’s objection to a license application. For Introduction Ald. Fiske motioned for approval and second by Ald. Braithwaite. Roll Call Vote was 7-0 and it was approved. (O1) Ordinance 77-O-16, Amending the City Code to Establish the Housing, Homelessness and Human Relations Commission The Rules Committee and staff recommend City Council adopt Ordinance 77-O- 16, which amends the City Code to merge the Housing and Homelessness Commission, Human Relations Commission and ADA Advisory Committee into the Housing, Homelessness and Human Relations Commission. For Introduction This item was held over to the next meeting of July 11, 2016. 32 of 612 City Council Agenda June 27, 2016 Page 10 of 10 (O2) Ordinance 78-O-16, Amending the City Code to Merge the Environment Board and Ladd Arboretum The Rules Committee and staff recommend City Council adopt Ordinance 78-O- 16, which amends the City Code to merge the Ladd Arboretum Committee functions into the Environment Board. For Action This item was held over to the next meeting of July 11, 2016. (O3) Ordinance 81-O-16, Amending the City Code to Merge the Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names The Rules Committee and staff recommend City Council adopt Ordinance 80-O- 16 Amending Title 7, Chapter 9 of the Evanston City Code, as amended, which merges the functions of the Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names into a newly established Parks, Recreation and Community Service Board. For Introduction This item was held over to the next meeting of July 11, 2016. Alderman Rainey motioned for approval of the Consent Agenda with a second. The Roll Call Vote was 7-0 and the motion was approved. Call of the Wards: Ward 7, Ald. Revelle had no report. Ward 8, Ald. Rainey read a card for 6th grade chief’s culinary event Mon., July 11th from 6:30-9:30. Ward 9, Ald. Miller had no report. Ward 1, Ald. Fiske gave a hello to Ald. Holmes and her successful surgery. Ward 2, Ald. Braithwaite thanked the Smith Park residents to unite the neighbors, also thanked Director Thomas-Smith first Man Up event. Ward 4, Ald. Wilson had no report. Ward 6, Ald. Tendam reminded residents not to place chairs or barriers The Mayor asked for a motion to adjourn and it was moved by Ald. Rainey and it was second. The meeting ended at 10:55 pm Submitted by, Rodney Greene, MMC City Clerk 33 of 612 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, July 11, 2016 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN MILLER, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF JUNE 25, 2016 III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through June 26, 2016 $3,053,666.61 (A2) FY2016 City of Evanston Bills – June 28, 2016 $3,084,848.78 For Action (A3.1) Change Order No. 1 with Alltown Bus Services, Inc. for 2016 Summer Bus Transportation Agreement Staff recommends City Council authorize the City Manager to execute Change Order No. 1 to an agreement for 2016 Summer Bus Transportation with Alltown Bus Service, Inc. (7300 Saint Louis Ave, Skokie, IL 60076) in the not-to-exceed amount of $23,575.00, increasing the contract amount from $50,838.00 to $74,413.00. The additional budget amount for this program will be from the following Business Units: $20,475.00 from Youth and Young Adult Division (Account 100.30.3215.62490); $1700.00 from Robert Crown Center (Account 100.30.3095.62507); and $1400.00 from Fleetwood-Jourdain (Account 100.30.3040.62507). A journal entry in the amount of $15,000.00 in funds provided by the Mental Health Board will be processed to cover most of the charges to the Youth and Young Adult line item. For Action 34 of 612 (A3.2) Agreement with Reliable & Associates Construction Company for Main Library Underground Parking Garage Upgrade Phase 1 2016 Staff recommends City Council authorize the City Manager to execute a contract for construction services related to the Main Library Underground Garage Upgrade Phase 1 2016 (Bid 16-40) with Reliable & Associates Construction Company (4106 S. Emerald Avenue, Chicago, IL 60609), in the amount of $165,680. Phase 1 will remedy the deterioration of the floors and the garage drainage system. Funding is from the Parking Services Fund (Account 505.19.7005.65515). This project is budgeted at $234,000 in FY 2016. For Action (A3.3) Agreement with Cushman & Wakefield for Maintenance Services at Sherman Plaza Staff recommends that City Council authorize the City Manager to continue the agreement established in August 2006 for maintenance services at Sherman Plaza at a not-to-exceed amount of $115,000 with Cushman & Wakefield, agent for Highland Property Management, LLC (9500 W. Bryn Mawr Avenue, 8th Floor, Rosemont, IL 60018). The agreement covers the period of August 23, 2016 through August 22, 2017. Funding will be provided from the Parking Fund (Account 505.19.7036.62660), with a budget of $95,000. For Action (A3.4) Funding for Alley Paving Adjacent to Ryan Field West Parking Lot Staff recommends City Council authorize funding for the City’s portion of the cost associated with the construction of a concrete alley adjacent to the Ryan Field West Parking Lot at an estimated cost of $411,000 for the City of Evanston portion. For Action (A3.5) Approval of Preferred Design for Fountain Square Renovations Staff recommends City Council authorize the City Manager to approve the preferred plan for the Fountain Square Renovation Project (RFP 16-68) and proceed with the development of contract documents for bidding. Funding will be provided from the Washington National TIF and expenses will be tracked in the Capital Improvements Fund (Account 415.40.4126.62145 – 589105). This project was budgeted for design and initial construction at $2,000,000 in FY 2016. Additional funding of approximately $3 million will need to be budgeted in FY 2017 and may be budgeted in other funds (Capital Projects, Water, Sewer, Parking and Economic Development) depending on the total future allocation of Washington National TIF expenses. For Action 35 of 612 (A3.6) Consulting Contract Amendment #1 to Phase 2 Engineering Services for Fountain Square Renovations Staff recommends City Council authorize the City Manager to execute Amendment No. 1 to the existing engineering services contract for the Fountain Square Renovation Project (RFP No. 15-68) with Christopher B. Burke Engineering, Ltd (9575 W. Higgins Road, Suite 600, Rosemont, IL 60018). The amendment will provide the Phase 2 design engineering services and modifies the existing agreement from $183,321.50 to $401,897.88 and extends the existing contract deadline from December 31, 2016 to June 30, 2017. Funding will be provided from the Washington National TIF and expenses will be tracked in the Capital Improvements Fund, Account 415.40.4126.62145 – 589105). This project was budgeted for design and initial construction at $2,000,000 in FY 2016. Additional funding of approximately $3 million will need to be budgeted in FY 2017 and may be budgeted in other funds (Capital Projects, Water, Sewer, Parking and Economic Development) depending on the total future allocation of Washington National TIF expenses. For Action (A3.7) Agreement with Kenny Construction Company for Large Diameter Sewer Rehabilitation on Davis Street Staff recommends that City Council authorize the City Manager to execute a contract for the Large Diameter Sewer Rehabilitation – Davis Street (Bid No. 16- 48) with Kenny Construction Company (2215 Sanders Road, Suite 400, Northbrook, IL) in the amount of $141,600.00. Funding is from Sewer Fund (Account 515.40.4535.62461-547615), which has a remaining FY 2016 budget of $472,974. For Action (A3.8) Agreement with Thieneman Construction, Inc. for Water Plant Reliability Improvements Staff recommends City Council authorize the City Manager to execute a contract for the Water Treatment Plant Reliability Improvements (Bid No. 16-17) with Thieneman Construction, Inc. (17219 Foundation Parkway, Westfield, IN) in the amount of $1,247,000.00, contingent upon receiving the appropriate loan funding from the Illinois Environmental Protection Agency (IEPA). It is anticipated that the IEPA will provide loan funding from the State Revolving Fund in an amount up to $1,727,860.00 for engineering and construction of this project. This amount includes a contingency of up to 3% above the bid price of the project. With this funding, all eligible engineering and construction costs would be funded by a loan repaid over 20 years at 1.86% interest. IEPA loan funding for this work will be routed through the Water Fund, Capital Improvement (Account 513.71.7330.65515 – 733094), which has an FY 2016 budget allocation of $2,500,000 for this project. Bid pricing was more favorable than expected, and the low bid is significantly less than the budget allocation. For Action 36 of 612 (A4) Resolution 51-R-16, Five Month Lease with Adriana Poterash for Space at Noyes Cultural Arts Center Staff recommends City Council adoption of Resolution 51-R-16 authorizing the City Manager to enter into an agreement for five-month lease term for Adriana Poterash to lease space at the Noyes Cultural Arts Center. For Action (A5) Resolution 53-R-16, Five Year Parking Lease with YMCA at 1016 Grove Street The Transportation/Parking Committee and staff recommend City Council approval of Resolution 53-R-16 authorizing the City Manager to enter a five (5) year lease allowing continued use of City Parking Lot 38 located at 1016 Grove Street. Lease would be with the Young Men’s Christian Association (YMCA) located 1000 Grove Street, Evanston, IL 60201. Based on revenues in FY 2015 of $50,000, the annual anticipated lease cost will be at least $25,000. Funding will be provided from the Parking System Fund (Account 505.19.7015.62375). For Action (A6) Ordinance 85-O-16, Five Year Property Lease with Enterprise Leasing of Chicago, LLC at 1810 Maple Avenue City staff recommends City Council approval of Ordinance 85-O-16 authorizing the City Manager to enter a five (5) year property lease with an option to extend another five (5) years at 1810 Maple Avenue with Enterprise Leasing of Chicago, LLC (Enterprise). On September 11, 2006, the City entered into a ten (10) year property lease with Enterprise for its vehicle rental and leasing office with the option to renew for five (5) years or through 2021. The parties seek to execute a new lease agreement that can be renewed through 2025. Revenue will be placed in the following: 2016 Revenue Account Property (Account 505.19.7037.56712) and 2016 Revenue Account Parking (Account 505.19.7037.53510). For Introduction (A7) Ordinance 87-O-16, Increasing the Number of Class D Liquor Licenses for The Barn Investment, LLC d/b/a The Barn Local Liquor Commissioner recommends City Council adoption of Ordinance 87- O-16, which amends Evanston City Code Subsection 3-4-6-(D) to increase the number of authorized Class D liquor licenses from fifty-six (56) to fifty-seven (57) and permit issuance of a Class D license to The Barn Investment, LLC d/b/a The Barn located at 1016 Church Street. For Introduction 37 of 612 (A8) Ordinance 88-O-16, Amending Subsection 3-4-6(P-3) of the City Code to Allow for Sale of Beer Between the Hours of 8:00 a.m. to 2:00 a.m. On Any Given Day Local Liquor Commissioner recommends City Council adoption of Ordinance 88- O-16, which amends Evanston City Code Subsection 3-4-6-(O) to allow for the sale of beer between the hours of 8:00 a.m. to 2:00 a.m. on any given day. Dil Foods, Inc. d/b/a Shell Gas Station at 2494 Oakton Street made the initial request to extend the hours for the sale of beer. For Introduction (A9) Ordinance 89-O-16, Increasing the Number of Class D Liquor Licenses for E-Country, LLC d/b/a Union Squared Evanston Local Liquor Commissioner recommends City Council adoption of Ordinance 89- O-16, which amends Evanston City Code Subsection 3-4-6-(D) to increase the number of authorized Class D liquor licenses from fifty-seven (57) to fifty-eight (58) and permit issuance of a Class D license to E-Country, LLC d/b/a Union Squared Evanston located at 1307 Church Street. For Introduction (A10) Ordinance 90-O-16, Decreasing the Number of Class D Liquor Licenses for Davis Street, LLC d/b/a Davis Street Fishmarket Staff recommends City Council adoption of Ordinance 90-O-16, which amends Evanston City Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor licenses from fifty-eight (58) to fifty-seven (57). Davis Street, LLC d/b/a Davis Street Fishmarket located at 501 Davis Street is permanently closed and is therefore not renewing its liquor license. For Introduction (A11) Ordinance 92-O-16, Decreasing the Number of Class C-1 Liquor Licenses for Four Corners, LLC, d/b/a Prairie Moon Staff recommends City Council adoption of Ordinance 92-O-16, which amends Evanston City Code Subsection 3-4-6-(C-1) to decrease the number of authorized Class C-1 liquor licenses from five (5) to four (4). Four Corners, LLC, d/b/a Prairie Moon (1502 Sherman Ave.) representative Robert Strom requested a downgrade of its liquor license from Class C-1 to Class C. For Introduction (A12) Ordinance 93-O-16, Increasing the Number of Class C Liquor Licenses for Four Corners, LLC d/b/a Prairie Moon Staff recommends City Council adoption of Ordinance 93-O-16, which amends Evanston City Code Subsection 3-4-6-(C) to increase the number of authorized Class C liquor licenses from twenty-three (23) to twenty-four (24), and permit issuance of a Class C license to Four Corners, LLC, d/b/a Prairie Moon located at 1502 Sherman Avenue. For Introduction 38 of 612 (A13) Ordinance 86-O-16, Negotiate the Sale of City-Owned Real Property Located at 1714-20 Chicago Avenue Staff recommends approval of Ordinance 86-O-16, “Authorizing the City Manager to Negotiate the Sale of City-Owned Real Property Located at 1714-20 Chicago Avenue, Evanston, Illinois.” The sale of City-owned real property is a two-step process; an ordinance must be adopted to authorize the City Manager to negotiate the sale of property followed by an ordinance at a later date that authorizes the City Manager to execute a sales contract that memorializes said negotiations. A two-thirds majority of City Council is required to adopt Ordinance 86-O-16. To allow for negotiations to commence in a timely manner, suspension of the rules is requested for introduction and adoption by City Council on July 11, 2016. For Introduction and Action IV. ITEMS FOR DISCUSSION (APW1)City of Evanston’s Use of Pesticides Staff will update Council on the use of certain pesticides on City property. For Action V. COMMUNICATIONS VI. ADJOURNMENT 39 of 612 Page 1; Rev. 7/7/2016 9:51:14 AM Administration and Public Works Committee Meeting Minutes of June 27, 2016 James C. Lytle Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: B. Miller, P. Braithwaite A. Rainey MEMBERS ABSENT: M. Wynne, D. Holmes STAFF PRESENT: M. Lyons, W. Bobkiewicz, D. Stoneback, M. Masoncup, O. Murillo, T. Turner, R. Voss, L. Biggs, L. Hemingway, S. Flax, E. Thomas-Smith, K. Hawk, DC Pickett STAFF ABSENT: E. Storlie, M. Muenzer, G. Farrar, K. Knapp, S. Nagar, G. Gerdes, K. Richardson, R. Dahal, Chief Eddington, S. Levine, D. King, Chief Klaiber, J. Maiworm PRESIDING OFFICIAL: Ald. Miller I. DECLARATION OF A QUORUM: ALDERMAN MILLER, CHAIR A quorum being present, Ald. Miller called the meeting to order at 6:10 p.m. II. APPROVAL OF MINUTES OF REGULAR MEETING OF JUNE 13, 2016 Ald. Braithwaite moved to accept the Minutes of June 13, 2016 A&PW meeting as submitted, seconded by Ald. Rainey. The Minutes of the June 13, 2016 A&PW meeting were approved unanimously 3-0. III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through June 12, 2016 $2,834,848.03 (A2) FY 2016 City of Evanston Bills – June 28, 2016 AS AMENDED $2,873,719.74 For Action Ald. Rainey moved to recommend approval of the City of Evanston Payroll through June 12, 2016, FY 2016 bills as amended through June 28, 2016, seconded by Ald. Braithwaite. The Committee voted unanimously 3-0 to approve the payroll and bills. (A3.1) Police and Fire Replacement Vehicle Purchases for 2016 from Currie Motors Staff recommends City Council approval for the following vehicle replacement purchases for the Evanston Police and Fire Departments. This purchase consists of eighteen (18) replacement vehicles/equipment, which consists of seventeen (17) units for Police and (1) unit for Fire from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL 60423) in the amount of $473,099. Currie Motors is the DRAFT - NOT APPROVED 40 of 612 Page 2; Rev. 7/7/2016 9:51:14 AM Northwest Municipal Conference Suburban Purchasing Cooperative Competitive Bid (SPC) winner. Funding for the vehicles/units will be from the Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of $473,099 which has a budgeted amount of $1,455,422. For Action Ald. Braithwaite moved to recommend City Council approval of purchases for the Evanston Police and Fire Departments consisting of eighteen (18) replacement vehicles/equipment from Currie Motors in the amount of $473,099, seconded by Ald. Rainey. The Committee voted unanimously 3-0 to approve the purchases. (A3.2) Recycle Vehicle Single Source Purchase from R.N.O.W. Incorporated Staff recommends that the City Council approves the purchase of one (1) recycling vehicle from R.N.O.W. Incorporated (8636R W. National Avenue, West Allis, WI 53227) in the amount of $248,131 for 2016. R.N.O.W was the only responder to Bid 16-05 in 2016 for the replacement bid specification developed by both Fleet Services and Public Works Agency staff. Funding for the vehicle will be from the Equipment Replacement Fund (Account 601.26.7780.65550), which has a budgeted amount of $1,455,422.00 in FY 2016. The proposed expenditure for the 2016 replacement unit amounts to 17.2% of the 2016 budget amount. For Action Ald. Rainey moved to recommend that City Council approves the purchase of one (1) recycling vehicle from R.N.O.W. Incorporated in the amount of $248,131 for 2016, seconded by Ald. Braithwaite. The Committee voted unanimously 3-0 to approve the purchase. (A3.3) Change Order with SP Plus Municipal Services for 2011-2015 Management & Operations of Self Park Facilities Contract Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2011-2015 Management & Operations of Self Park Facilities Contract (RFP#11-66) to SP Plus Municipal Services, formerly known as Central Parking Services (200 East Randolph Street, Suite 5475, Chicago, IL 60601). This Change Order provides a final reconciliation of overages in operational expenses incurred by the vendor as per the original contract dated May 2011. The cost of this change order is not to exceed $162,449.11. Funding for the project will be provided by the Parking Fund (Accounts 505.19.7025.62400, 505.19.7036.62400 and 505.19.7037.62400). The original estimated cost over the term of the agreement was $9,393,513.44. Payments to date total $9,393,513.44. Combining this change order with the original operational cost, results in a total cost of $9,555,962.55 or a 1.73% variance over the term. For Action Ald. Braithwaite moved to recommend that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2011-2015 Management & Operations of Self Park Facilities Contract (RFP#11-66) to 41 of 612 Page 3; Rev. 7/7/2016 9:51:14 AM SP Plus Municipal Services, formerly known as Central Parking Services to provide a final reconciliation of overages in operational expenses incurred by the vendor as per the original contract dated May 2011, seconded by Ald. Rainey. The Committee voted unanimously 3-0 to approve the change order. (A3.4) Change Order 2 to Agreement with CDM Smith for SCADA Support Services Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 for the Supervisory Control and Data Acquisition (SCADA) Support Services agreement with CDM Smith (125 S. Wacker Drive, Chicago, IL 60606) for a time extension of 182 days. This will extend the completion date from December 31, 2015, to June 30, 2016. There is no cost associated with this change order. Funding for this project is provided from the Water Fund (Account 510.40.4200.62245), which has an FY 2016 budget allocation of $60,000. For Action Ald. Rainey moved to recommend that City Council authorize the City Manager to execute Change Order No. 2 for the Supervisory Control and Data Acquisition (SCADA) Support Services agreement with CDM Smith for a time extension of 182 days, seconded by Ald. Braithwaite. The Committee voted unanimously 3-0 to approve the change order. (A3.5) Contract with Alpine Demolition Services, LLC for Ladd Arboretum Windmill Demolition Staff recommends City Council authorize the City Manager to execute a contract for the Ladd Arboretum Windmill Demolition (Bid No. 16-49) with Alpine Demolition Services, LLC (3515 Stern Avenue, St. Charles, IL 60174) in the amount of $22,250.00. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 616011) in the amount of $25,000. This project was budgeted at $25,000 in the FY 2016. For Action Ald. Braithwaite moved to recommend that the City Council authorize the City Manager to execute a contract for the Ladd Arboretum Windmill Demolition (Bid No. 16-49) with Alpine Demolition Services, LLC in the amount of $22,250.00, seconded by Ald. Rainey. The Committee voted unanimously 3-0 to approve the contract. (A3.6) Handyman Agreement with Sam Goss & Associates Staff recommends that City Council authorize the City Manager to execute a one (1) year agreement with two (2) one-year renewals with Sam Goss & Associates (1727 Brummel, Evanston, IL) to provide handyman services for the Handyman Program (RFP 16-46). This agreement has a term of July 1, 2016 – June 30, 2017 at a cost-not-to-exceed $50,000 (labor plus materials/supplies purchased to complete a task). 42 of 612 Page 4; Rev. 7/7/2016 9:51:14 AM For Action Ald. Rainey moved to recommend that City Council authorize the City Manager to execute a one (1) year agreement with two (2) one-year renewals with Sam Goss & Associates to provide handyman services for the Handyman Program (RFP 16-46) for the term of July 1, 2016 – June 30, 2017 at a cost-not-to-exceed $50,000, seconded by Ald. Braithwaite. The Committee voted unanimously 3-0 to approve the agreement. (A3.7) Authorization to Renew Line of Credit of $2.2 Million Staff recommends that City Council authorize the City Manager to renew the agreement with First Bank and Trust to have access to a Line of Credit up to an amount of $2.2 million for use in the Howard Ridge and West Evanston TIF. For Action: Accept and Place on File Ald. Braithwaite moved to recommend City Council authorize the City Manager to renew the agreement with First Bank and Trust to have access to a Line of Credit up to an amount of $2.2 million for use in the Howard Ridge and West Evanston TIF, seconded by Ald. Rainey. The Committee voted unanimously 3-0 to renew the agreement. (A3.8) Opening of Harley Clarke Mansion for One-Day Allowing Interested Parties to Tour the Facility Alderman Eleanor Revelle has requested the City Council consider allowing the City of Evanston to open its facilities at 2603 Sheridan Road (Harley Clarke Mansion) for one day to allow interested parties to tour the facilities. For Action Ald. Rainey moved to recommend that City Council consider allowing the City of Evanston to open its facilities at 2603 Sheridan Road (Harley Clarke Mansion) for one day to allow interested parties to tour the facilities, Evanston, Illinois, 60201, seconded by Ald. Braithwaite. Alderman Revelle explained there have been a number of requests from groups interested in proposing an adaptive reuse of the building and grounds. They would like to tour the facility with their architects and design consultants to get better sense of what it would cost to refurbish the building. This will be a one-time only opportunity. She asked staff to suggest a date and added that the tour will be by advanced registration only. The Committee voted unanimously 3-0 to approve the tour. (A4) Resolution 50-R-16, Easement Agreement with the Metropolitan Water Reclamation District of Greater Chicago for Four Existing Storm Sewers Staff recommends City Council approval of Resolution 50-R-16 authorizing the City Manager to execute an easement agreement with the Metropolitan Water Reclamation District of Greater Chicago. This easement allows the City to maintain and repair seven existing storm sewers at four locations. The new 25- year easement agreement would terminate on May 20, 2042. 43 of 612 Page 5; Rev. 7/7/2016 9:51:14 AM For Action Ald. Braithwaite moved to recommend City Council approval of Resolution 50-R-16 authorizing the City Manager to execute an easement agreement with the Metropolitan Water Reclamation District of Greater Chicago, seconded by Ald. Rainey. The Committee voted unanimously 3-0 to adopt the resolution. IV. ITEMS FOR DISCUSSION On behalf of the Council, Ald. Rainey thanked ICMA Fellow Oscar Murillo for all of his hard work this past year. V. COMMUNICATIONS VI. ADJOURNMENT Ald. Braithwaite moved to adjourn, seconded by Ald. Rainey. The meeting was adjourned at 6:20 pm. 44 of 612 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: July 06, 2016 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Continuing in 2016, the bills list will not include the Evanston Public Library. The Library bills will be included for informational purposes in the Treasurer’s Monthly Report. Summary: Payroll – June 13, 2016 through June 26, 2016 $3,053,666.61 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – June 28, 2016 $3,084,848.78 General Fund Amount – Bills list $ 593,437.99 General Fund Amount – Supplemental list $ 2,926.15 General Fund Total: $ 596,364.14 TOTAL AMOUNT OF BILLS LIST & PAYROLL $6,138,515.39 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Credit Card Activity – Period Ending May 31, 2016 $ 177,680.30 Attachments: Bills List May Credit Card Transactions For City Council meeting of July 11, 2016 Items A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 45 of 612 CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.12.2016 100 GENERAL FUND 100 GENERAL SUPPORT 21639 EYE MED VISION CARE EYE MED JULY 2016 3,908.92 21640 METLIFE DENTAL INSURANCE PREMIUM 19,357.10 21640 GUARDIAN GUARDIAN JULY 2016 16,430.39 21650 NATIONAL GUARDIAN LIFE INSURANCE CO.NGL LIFE INSURANCE JULY 2016 249.85 22725 VERIZON WIRELESS COMMUNICATION CHARGES 13.30 22730 BANK OF AMERICA *PURCHASING CARD#4355-MAY 2016 177,680.30 41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE #16-5684 4,045.74 41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE #16-6595 511.00 41420 KIESLER POLICE SUPPLY, INC.UNIFORMS 250.00 100 GENERAL SUPPORT Total 222,446.60 1505 CITY MANAGER 62341 FRONTSTREAM VOLUNTEER SUITE ANNUAL FEE 5,000.00 1505 CITY MANAGER Total 5,000.00 1510 PUBLIC INFORMATION 62205 ON TRACK FULFILLMENT INC.BRUMMEL PARK MEETING NOTICE 275.00 62205 ON TRACK FULFILLMENT INC.CRIME PREVENTION TIPS CARDS 105.00 62205 ON TRACK FULFILLMENT INC.JOINT 2ND AND 5TH WARD POSTCARD 275.00 1510 PUBLIC INFORMATION Total 655.00 1525 MISC. BUSINESS OPERATIONS 68205 EVANSTON TOWNSHIP HIGH SCHOOL / CRADLE TO CAREER 2015-2016 CRADLE TO CAREER CONTRIBUTION 50,000.00 1525 MISC. BUSINESS OPERATIONS Total 50,000.00 1555 FINANCIAL ADMINISTRATION 65095 OFFICE DEPOT OFFICE SUPPLIES 68.22 1555 FINANCIAL ADMINISTRATION Total 68.22 1560 REVENUE & COLLECTIONS 51595 NASIEF MUSA OVERPAYMENT OF LIQUOR TAX 144.53 52010 JIAXIU LIN WHEEL TAX REFUND 75.00 62449 PROFESSIONAL ACCOUNT MANAGEMENT LLC PROCESSING ACCOUNT MANAGEMENT (DUNCAN)30,652.03 65095 OFFICE DEPOT OFFICE SUPPLIES 55.32 1560 REVENUE & COLLECTIONS Total 30,926.88 1570 ACCOUNTING 62185 SMART RESOURCES, INC ACCOUNTING SERVICES 3,000.00 1570 ACCOUNTING Total 3,000.00 1575 PURCHASING 65095 OFFICE DEPOT OFFICE SUPPLIES 154.68 1575 PURCHASING Total 154.68 1580 COMMUNITY ARTS 66040 IDENTITY AWARENESS YOUTH PROJECT 500.00 1580 COMMUNITY ARTS Total 500.00 1705 LEGAL ADMINISTRATION 52040 ILLINOIS STATE POLICE FINGER PRINT FEE 148.75 52570 WILLY JEFFERSON REFUND: COMPLIANCE OVERPAYMENT 35.00 62130 WEST GROUP PAYMENT CTR LEGAL BOOKS AND PUBLICATIONS 831.92 65010 WEST GROUP PAYMENT CTR LEGAL BOOKS AND PUBLICATIONS 773.49 65095 TRANSCRIPTION PROFESSIONALS TRANSCRIPTION SERVICE 78.14 65095 TRANSCRIPTION PROFESSIONALS TRANSCRIPTION SERVICE 176.59 1705 LEGAL ADMINISTRATION Total 2,043.89 1910 FINANCE DIVISION - REVENUE 62449 ILLINOIS SECRETARY OF STATE, VEHICLE SUSPENDED LICENSE 30.00 1910 FINANCE DIVISION - REVENUE Total 30.00 1929 HUMAN RESOURCE DIVISION 62274 THEODORE POLYGRAPH SERVICE, INC.EMPLOYMENT TESTING-POLICE 150.00 62509 EAP CONSULTANTS, INC.EAP CONSULTANTS-MONTHLY INVOICE-EMPLOYEE SERVICES 657.00 65095 ALLEGRA PRINT & IMAGING OFFICE SUPPLIES-BUSINESS CARDS-SYLVESTER 166.00 65095 OFFICE DEPOT OFFICE SUPPLIES 62.17 1929 HUMAN RESOURCE DIVISION Total 1,035.17 1932 INFORMATION TECHNOLOGY DIVI. 62175 IRON MOUNTAIN OSDP OFF SITE DATA STORAGE 680.11 62250 SMS SYSTEMS MAINTENANCE SERVICES, INC.COMPUTER HARDWARE MAINTENANCE 2,460.00 62340 XEROX CORPORATION COPIER CHARGES 1,021.00 62340 XEROX CORPORATION COPY CHARGES 50.40 62340 XEROX CORPORATION COPYING SERVICES 69.00 62340 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 2,879.55 62509 GOVDELIVERY, INC.EMERGENCY NOTIFICATION SYSTEM JUNE 2016 916.20 64505 CALL ONE COMMUNICATION CHARGES 7,325.57 65555 CURRENT TECHNOLOGIES CORPORATION *CHURCH & DODGE CAMERA REPLACEMENT 4,393.32 1932 INFORMATION TECHNOLOGY DIVI. Total 19,795.15 1941 PARKING ENFORCEMENT & TICKETS 52505 ZORICA STOJANOVIC PARKING TICKET REFUND 15.00 62451 NORTH SHORE TOWING FOR BOOTING AND TOWING SERVICES 3,225.00 62451 PETER HADAD REFUND: TOW 150.00 1941 PARKING ENFORCEMENT & TICKETS Total 3,390.00 146 of 612 CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.12.2016 1950 FACILITIES 62225 COMCAST CABLE CABLE SERVICES 44.76 62225 LIFTOMATIC ELEVATOR, INC ELEVATOR PIT LADDER UPGRADE 625.00 62225 THYSSENKRUPP ELEVATOR ANNUAL PRESSURE TESTING FIRE STATION 5 300.00 62225 GEARY ELECTRIC, INC ECOLOGY CENTER NEW DATA LINES, DATA JACKS, POWER LINES/OUTLETS 16,353.34 62225 QUINCY COMPRESSOR LLC EMERGENCY REPAIR OF FLEET SERVICES AIR COMPRESSOR 2,164.15 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY FACILITIES MEETINGS TRAINING 150.00 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY FACILITIES SUPERVISOR TRAINING 200.00 62509 SCHNEIDER ELECTRIC BUILDINGS AMERICA SINGLE SOURCE AGREEMENT FOR BUILDING AUTOMATION SERVICE 2,146.00 62509 TYCO INTEGRATED SECURITY LLC FIRE STATION 3 ALARM SERVICES 165.00 62509 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 6,120.20 64015 NICOR UTILITIES 45.52 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES FOR SERVICE CENTER 857.25 65050 EDWARD DON & COMPANY COUNTER AND SINK FOR CIVIC CENTER 3,173.04 65050 MARK VEND COMPANY COFFEE FOR CIVIC CENTER 203.99 65050 PATTEN INDUSTRIES GENERATOR RENTAL 1,912.50 65050 DWG INC.HW-33 HEAT PUMP REPLACEMENT FOR CIVIC CENTER 4,513.90 1950 FACILITIES Total 38,974.65 2101 COMMUNITY DEVELOPMENT ADMIN 61060 LOCKE, USHANE INDEPENDENT CONTRACTOR 1,552.50 2101 COMMUNITY DEVELOPMENT ADMIN Total 1,552.50 2126 BUILDING INSPECTION SERVICES 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION-1501 OAK 100.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION-1585 RIDGE 100.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION-1603 ORRINGTON AVE 50.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION-1615 EMERSON 100.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION-1723 W HOWARD 50.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION-2323 MC DANIEL 400.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION-2715 SHERIDAN 50.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION-319 DEMPSTER 50.00 2126 BUILDING INSPECTION SERVICES Total 900.00 2205 POLICE ADMINISTRATION 62225 CARRIER CORPORATION TRIP CHARGE 1,435.00 62272 NORTHERN ILLINOIS POLICE ALARM SYSTEM LANGUAGE LINE 12.50 62490 QUEHL, PATRICE SCHOOL CIRCLES 26.97 2205 POLICE ADMINISTRATION Total 1,474.47 2210 PATROL OPERATIONS 62490 ILLINOIS TOLLWAY TOLLS 64.90 65020 J. G. UNIFORMS, INC UNIFORMS 450.00 65085 L3 COMMUNICATIONS MOBILE-VISION, INC.MOUNT REPAIR 180.00 2210 PATROL OPERATIONS Total 694.90 2240 POLICE RECORDS 65095 OFFICE DEPOT OFFICE SUPPLIES-BINDER 53.96 65095 OFFICE DEPOT OFFICE SUPPLIES-BINDERS 2.59 65095 OFFICE DEPOT OFFICE SUPPLIES-BOARD 769.97 65095 OFFICE DEPOT OFFICE SUPPLIES-CLIP/BINDER/FOLDER 98.26 65095 OFFICE DEPOT OFFICE SUPPLIES-LABEL 6.94 65095 OFFICE DEPOT OFFICE SUPPLIES-STENO PAD 53.39 65095 OFFICE DEPOT OFFICE SUPPLIES-WRIST/BANDS 55.65 2240 POLICE RECORDS Total 1,040.76 2251 311 CENTER 64505 CALL RECORDING CENTER LLC VOIP PHONES AND WORKSTATIONS 11,042.00 2251 311 CENTER Total 11,042.00 2260 OFFICE OF ADMINISTRATION 62210 MINUTEMAN PRESS PRINTING 345.14 62295 HICKS, BRIAN M.MEALS-40 HOUR HOMICIDE 75.00 62295 MOORE,THOMAS MEALS-CVSA RECERT 45.00 62295 NORTH EAST MULTI-REGIONAL TRAINING INC TRAINING 250.00 62295 PICKETT, JAMES A ILEAS CONFERENCE 150.00 62295 Stanley G. Samson MEALS-MOTOR TRAINING 75.00 62295 CHICAGOLAND MOTORCYCLE SAFTEY EXPO TRAINING 1,800.00 62295 MICHAEL TRICHE MEALS-MOTOR OFFICER 75.00 62295 VANDERMEIR, MARK MEALS-MOTOR TRAINING 75.00 62295 TRACY WILLIAMS MEALS-MOTOR TRAINING 75.00 62295 Daniel G. Keeler MEALS-MOTOR OFFICER TRAINING 75.00 62295 Martin Neal MEALS-MOTOR OFFICER TRAINING 75.00 2260 OFFICE OF ADMINISTRATION Total 3,115.14 2270 TRAFFIC BUREAU 62490 NORTH SHORE TOWING TOW & HOOK 275.00 65125 INTOXIMETERS INC.MOUTHPIECE SET 266.50 65125 LEIGH JEFFRIES REFUND: TOW 100.00 2270 TRAFFIC BUREAU Total 641.50 2295 BUILDING MANAGEMENT 62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 3,043.95 2295 BUILDING MANAGEMENT Total 3,043.95 2305 FIRE MGT & SUPPORT 65020 AIR ONE EQUIPMENT AIR QUALITY TEST 145.00 65020 AIR ONE EQUIPMENT METER CALIBRATION 85.00 247 of 612 CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.12.2016 65020 AIR ONE EQUIPMENT STRUCTURAL BOOTS 968.50 65020 AIR ONE EQUIPMENT TURN OUT COAT & PANTS 2,360.00 65020 AIR ONE EQUIPMENT TURN OUT GEAR 2,360.00 65020 AIR ONE EQUIPMENT TURN OUT GEAR REPAIR 1,591.00 65020 TODAY'S UNIFORMS INC.RETURN: UNIFORMS -125.90 65020 TODAY'S UNIFORMS INC.UNIFORMS 5,730.15 65095 OFFICE DEPOT OFFICE SUPPLIES 237.56 2305 FIRE MGT & SUPPORT Total 13,351.31 2310 FIRE PREVENTION 62250 ZOLL DATA SYSTEMS SOFTWARE SUPPORT 550.00 2310 FIRE PREVENTION Total 550.00 2315 FIRE SUPPRESSION 62210 H&H PRINTING PRINTING-MAP 1,327.93 62295 ST. FRANCIS HOSPITAL PM TRAINING 75.00 62295 ARREGUIN, ANDREW REIMBURSEMENT: FIRE TRAINING 333.18 62295 KOOPMAN, CURT REIMBURSEMENT: FIRE TRAINING 512.37 62430 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 626.61 62521 AIR ONE EQUIPMENT AIR COMPRESSOR SERVICE 644.00 62521 AIR ONE EQUIPMENT METER CALIBRATION 85.00 62605 GRAINGER, INC., W.W.LIGHT BULBS 198.72 65005 EVANSTON ORGANICS LANDSCAPING 107.00 65075 PHYSIO-CONTROL, INC.EMS SUPPLIES 658.68 65625 ARMSTRONG MEDICAL CPR SUPPLIES 106.29 65625 WORLDPOINT ECC, INC.CITIZEN CPR SUPPLIES 104.50 2315 FIRE SUPPRESSION Total 4,779.28 2407 HEALTH SERVICES ADMIN 65095 OFFICE DEPOT OFFICE SUPPLIES 29.80 2407 HEALTH SERVICES ADMIN Total 29.80 2435 FOOD AND ENVIRONMENTAL HEALTH 52555 ALTISOURCE SOLUTIONS, INC.REFUND: VACANT BUILDING OVERPAYMENT 500.00 62345 COOK COUNTY RECORDER OF DEEDS RECORDINGS 80.00 62469 MBR WRECKING INC.REHAB WORK-1816 LEMAR 34,470.00 62474 OGBO, IKENGA REIMBURSEMENT: NEHA CONFERENCE 123.27 62477 VERIZON WIRELESS COMMUNICATION CHARGES 29.21 62494 ILLINOIS STATE POLICE BACKGROUND CHECKS 209.75 64540 VERIZON WIRELESS COMMUNICATION CHARGES 29.21 65075 FINEST COURIER LOGISTICS COURIER SERVICE 35.00 2435 FOOD AND ENVIRONMENTAL HEALTH Total 35,476.44 2440 VITAL RECORDS 62490 FEDERAL EXPRESS CORP.SHIPPING 29.18 65095 OFFICE DEPOT OFFICE SUPPLIES 25.96 2440 VITAL RECORDS Total 55.14 2455 COMMUNITY HEALTH 62371 THE ARTCRAFT GROUP INC. DBA PROMOTIONS NOW PEDOMETER FOR WOW 2016 2,889.00 62490 EVANSTON IMPRINTABLES PRINTING-SHIRTS 803.90 62490 CLOWNING AROUND ENTERTAINMENT INFLATABLE FOR MAN UP MEN'S HEALTH INITIATIVE 1,104.50 2455 COMMUNITY HEALTH Total 4,797.40 3005 REC. MGMT. & GENERAL SUPPORT 62490 SERVICE SANITATION INC RESTROOM FOR YEA FEST 500.00 3005 REC. MGMT. & GENERAL SUPPORT Total 500.00 3010 REC. BUSINESS & FISCAL MGMT 62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 62.00 3010 REC. BUSINESS & FISCAL MGMT Total 62.00 3020 REC GENERAL SUPPORT 62490 FROSTY PRODUCTION FARMERS MARKET 31.00 62490 THE CHEESE PEOPLE FARMERS MARKET 54.00 62490 KATIC BREADS WHOLESALE, LLC FARMERS MARKET 88.00 62490 TERESA'S FRUIT AND HERBS FARMERS MARKET 78.00 62490 LAKE BREEZE ORGANICS FARMERS MARKET 97.00 62490 LYON'S FARM FARMERS MARKET 56.00 62490 HENRY'S FARM FARMERS MARKET 245.00 62490 HEARTLAND MEATS FARMERS MARKET 42.00 62490 GENEVA LAKES PRODUCE FARMERS MARKET 69.00 62490 NOFFKE FAMILY FARM FARMERS MARKET BANNERS 50.00 62490 NICHOLS FARM & ORCHARD FARMERS MARKET 116.00 62490 GREAT HARVEST BREAD CO.FARMERS MARKET 36.00 62490 SWEETY PIES BAKERY CAKERY CAFE, LLC FARMERS MARKET BANNERS 49.00 62490 RIVER VALLEY RANCH FARMERS MARKET 44.00 3020 REC GENERAL SUPPORT Total 1,055.00 3025 PARK UTILITIES 64005 COMED UTILITIES 1,691.21 64015 NICOR UTILITIES 92.44 3025 PARK UTILITIES Total 1,783.65 3030 CROWN COMMUNITY CENTER 62505 FONSECA MARTIAL ARTS MARTIAL ARTS INSTRUCTION 5,640.00 65020 EXPRESS PRESS SUMMER PROGRAM CLOTHING 348.06 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 142.00 65040 UNIFIRST CORPORATION JANITORIAL SUPPLIES 63.90 3030 CROWN COMMUNITY CENTER Total 6,193.96 348 of 612 CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.12.2016 3035 CHANDLER COMMUNITY CENTER 62505 SPORTS ENDEAVORS, INC VOLLEYBALL INSTRUCTION 3,087.00 62505 E-TOWN TENNIS TENNIS INSTRUCTION CONTRACT 10,560.17 62505 PLAY-WELL TEKNOLOGIES LEGO CAMP INSTRUCTION 4,250.00 62507 CLASSIC BOWL PEE WEE SPORTS CAMP 72.00 62507 CLASSIC BOWL PEE WEE SPORTS CAMP 85.50 62507 CLASSIC BOWL SPORTS CAMP FIELD TRIP 850.50 62507 NICKEL CITY SPORTS CAMP FIELD TRIP 596.00 62507 NOVELTY GOLF & GAMES SPORTS CAMP FIELD TRIP 511.00 62507 SUPERIOR INDUSTRIAL SUPPLY CUSTODIAL SUPPLIES 163.67 62507 ALLTOWN BUS SERVICE INC.SUMMER BUS TRANSPORTATION 1,155.00 62507 CLOWNING AROUND ENTERTAINMENT SPORTS CAMP EVENT 2,400.00 62507 BICKER BROS, INC DBA NOVELTY GOLF SPORTS CAMP FIELD TRIP 196.00 65110 EVANSTON IMPRINTABLES, INC.ZOMBIE CAMP BACKPACKS 308.00 65110 OUTFIT YOUR LOGO, LLC WATCHES FOR CAMP STAFF 278.30 3035 CHANDLER COMMUNITY CENTER Total 24,513.14 3040 FLEETWOOD JOURDAIN COM CT 62225 DME ACCESS, INC.SERVICE CALL AND LABOR ON ELEVATION 675.00 62225 STA-KLEEN INC.BAFFLE WITH CLIPS 41.00 62225 GILLESPIE, WILL CLEANING THE FISH TANK IN THE MAIN LOBBY 75.00 62507 ALLTOWN BUS SERVICE INC.2016 SUMMER BUS TRANSPORTATION 1,000.00 62511 KEVIN SPARKMON SECURITY FOR PRIVATE RENTAL 750.00 65025 SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING SENIORS CATERING ON WEDNESDAY.756.65 3040 FLEETWOOD JOURDAIN COM CT Total 3,297.65 3045 FLEETWOOD/JOURDAIN THEATR 62210 ALLEGRA PRINT & IMAGING MUSE OF FIRE BANNER 156.00 62511 ALEXIS HARRIS DYER PERFORMER 150.00 62511 MAXWELL JACOB DOWNS PERFORMER 150.00 62511 APODACA, VICTORIA LUCIA PERFORMER AND STAGE MANAGER 890.00 62511 FRAZIER, CHERYL PERFORMER 150.00 62511 CHANCELLOR, MICHAEL SET BUILDER AND SCENIC PAINTER 400.00 62511 WILSON, JUSTIN PERFORMER 150.00 62511 MCNEIL, KRYSTAL PERFORMER 300.00 62511 MUSE OF FIRE THEATRE COMPANY CLASS INSTRUCTION 450.00 65110 EXPRESS PRESS SUMMER PROGRAM CLOTHING 187.80 3045 FLEETWOOD/JOURDAIN THEATR Total 2,983.80 3050 RECREATION OUTREACH PROGRAM 62511 MUSE OF FIRE THEATRE COMPANY SECOND HALF SUMMER PERFORMANCE 1,400.00 3050 RECREATION OUTREACH PROGRAM Total 1,400.00 3055 LEVY CENTER SENIOR SERVICES 61062 KEVIN SPARKMON SECURITY FOR LIQUOR RENTALS-LEVY 292.50 62245 NATIONAL BUSINESS FURNITURE REPLACEMENT SEATS 117.76 62505 CONNELLY'S ACADEMY TAE KWON DO CLASSES- LEVY CENTER 7,280.40 62505 KOPPEL, SOL D.SIX WEEK BRIDGE CLASS FOR SENIORS 250.00 62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 224.05 65025 SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING LEVY CONGREGATE MEAL PROGRAM 2,498.85 65095 OFFICE DEPOT OFFICE SUPPLIES 58.46 3055 LEVY CENTER SENIOR SERVICES Total 10,722.02 3065 BOAT RAMP-CHURCH ST 65045 BORDEN DECAL CO.LAKEFRONT TOKENS, PASSES, STICKERS & HANG TAGS 657.25 3065 BOAT RAMP-CHURCH ST Total 657.25 3075 BOAT STORAGE FACILITIES 65045 BORDEN DECAL CO.LAKEFRONT TOKENS, PASSES, STICKERS & HANG TAGS 547.13 3075 BOAT STORAGE FACILITIES Total 547.13 3080 BEACHES 65040 SUPERIOR INDUSTRIAL SUPPLY SUPPLIES 257.00 65045 BORDEN DECAL CO.LAKEFRONT TOKENS, PASSES, STICKERS & HANG TAGS 3,900.00 65085 JOHNSON LOCKSMITH, INC.NEW KEYS 4.90 65110 COMMUSA 2 WAY RADIOS FOR LAKEFRONT 1,996.39 65110 WILLIAM FOX SAILBOAT REPAIRS 725.00 65125 SERVICE SANITATION INC SUPPLIES 763.00 3080 BEACHES Total 7,646.29 3095 CROWN ICE RINK 62360 BROADCAST MUSIC, INC.MEMBERSHIP FEE.602.10 62507 ALLTOWN BUS SERVICE INC.2016 SUMMER BUS TRANSPORTATION 1,336.00 65020 EXPRESS PRESS SUMMER PROGRAM CLOTHING 2,661.06 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 441.19 65050 BOTANY BAY CHEMICAL COMPANY MAINTENANCE REPAIR 765.90 3095 CROWN ICE RINK Total 5,806.25 3100 SPORTS LEAGUES 65110 RUSSO POWER EQUIPMENT FIELD MARKING PAINT 1,972.00 65110 RUSSO POWER EQUIPMENT MARKING PAINT 186.36 65110 SITEONE LANDSCAPE SUPPLY TURFACE 600.00 65110 SANDY'S LAWN & TREE CARE, INC.WEED CONTROL FOR ATHLETIC FIELDS 3,563.00 3100 SPORTS LEAGUES Total 6,321.36 3130 SPECIAL RECREATION 62490 EVANSTON/NORTHSHORE YWCA SPECIAL RECREATION SWIMMING PROGRAM 3,600.00 65020 EXPRESS PRESS SUMMER PROGRAM CLOTHING 702.78 3130 SPECIAL RECREATION Total 4,302.78 449 of 612 CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.12.2016 3215 YOUTH ENGAGEMENT DIVISION 62490 ALLTOWN BUS SERVICE INC.2016 SUMMER BUS TRANSPORTATION 5,125.00 62490 ALLTOWN BUS SERVICE INC.SYEP BUS 4,475.00 62490 ALLTOWN BUS SERVICE INC.SYEP CANCELLATION OF BUS 75.00 3215 YOUTH ENGAGEMENT DIVISION Total 9,675.00 3225 GIBBS-MORRISON CULTURAL CENTER 62225 FOX VALLEY FIRE & SAFETY NEW VALVE AND REPIPE SURFACE PROTECTION 1,967.85 62225 FOLDING PARTITION SERVICES PARTITION REPAIR 375.00 3225 GIBBS-MORRISON CULTURAL CENTER Total 2,342.85 3605 ECOLOGY CENTER 65040 LAPORT INC JANITORIAL SUPPLIES 380.05 65095 OFFICE DEPOT OFFICE SUPPLIES 299.53 3605 ECOLOGY CENTER Total 679.58 3610 ECO-QUEST DAY CAMP 62507 ALLTOWN BUS SERVICE INC.2016 SUMMER BUS TRANSPORTATION 550.00 62507 ALLTOWN BUS SERVICE INC.TRAVELERS TRIP 225.00 65020 EXPRESS PRESS SUMMER PROGRAM CLOTHING 2,670.08 3610 ECO-QUEST DAY CAMP Total 3,445.08 3720 CULTURAL ARTS PROGRAMS 62210 ALLEGRA PRINT & IMAGING ETHNIC AND LAKESHORE ARTS BANNER 336.00 62490 MENCO, BERT JUDGE LAKESHORE ARTS 75.00 62490 MARGARET A. WEISS JUDGE LAKESHORE ARTS FEST 75.00 62500 B&B PRODUCTIONS, INC SOUND TECH STARLIGHT CONCERTS 1,300.00 62507 ALLTOWN BUS SERVICE INC.YAP TRIP 267.00 62509 JANICE BROWN CRAFTS IN ETHNIC ACTIVITY AREA 400.00 62509 DAYNA CALDERON ENTERTAINMENT COORDINATOR ETHNIC ARTS FESTIVAL 2,500.00 62509 RIVERA, GUILLERMO CRAFTS IN ETHNIC ACTIVITY AREA 400.00 62509 HALL, CIERRA MEHNDI AT ETHNIC FEST 400.00 62509 THE CAMPUS INC. DBA MISS LORI'S CAMPUS PERFORMING ARTIST 585.00 62509 JAN ELLENSTEIN ACTIVITY COORDINATOR 1,000.00 62509 GLOBAL EXPLORERS KIDS CRAFTS IN ETHNIC ACTIVITY AREA 400.00 62509 NADINE ROYSTER WORKSHOP AT ETHNIC ACTIVITY AREA 350.00 62511 KATHERINE HUGHES PERFORMING ARTIST 500.00 62511 AT HOME ARTIST MANAGEMENT, INC DBA ALMA ARTIST BOO PERFORMER FOR THE ETHNIC ARTS FESTIVAL 1,500.00 62511 STEPHANIE BARTO PERFORMING ARTIST 300.00 62511 ROBERT SMITH CRAFTS IN ACTIVITY AREA 200.00 62511 BENNETT, CHRISTY PERFORMING ARTIST 400.00 62511 AHLUWALIA, KIRAN PERFORMER FOR THE ETHNIC ARTS FESTIVAL 3,250.00 62511 MORENO, GABY PERFORMER AT THE ETHNIC ARTS FESTIVAL 3,000.00 62511 BLAS, JOHNNY PERFORMING ARTIST FOR THE ETHNIC ARTS FESTIVAL 2,500.00 62511 MCINNES, WILLIAM PERFORMING ARTIST 200.00 62511 MACDONALD, DAN PERFORMING ARTIST 300.00 62511 SERGIYENKO, GENNADY PERFORMING ARTIST 300.00 62511 MANINDERPAL SINGH PERFORMING ARTIST 500.00 62511 ASIAN IMPROV ARTS MIDWEST PERFORMING ARTIST 400.00 62511 PHILIP BATTAGLIA LAYOUT AND PREP FOR ARTS FESTS 400.00 65020 EXPRESS PRESS SUMMER PROGRAM CLOTHING 1,750.98 65095 OFFICE DEPOT OFFICE SUPPLIES 22.26 3720 CULTURAL ARTS PROGRAMS Total 23,611.24 4105 PUBLIC WORKS AGENCY ADMIN 52130 RYAN DRURY RESIDENTIAL PERMIT OVERPAYMENT 15.00 52130 TOM ALRICH RESIDENTIAL PERMIT OVERPAYMENT 15.00 52130 ADRIANA SANDIVAL RESIDENTIAL PERMIT OVERPAYMENT 15.00 52130 ANGELA COKER RESIDENTIAL PERMIT OVERPAYMENT 15.00 52130 NATHANAEL JONES RESIDENTIAL PERMIT OVERPAYMENT 7.50 52131 ANDREW VOUZIERS PARKING PASS OVERPAYMENT 4.00 61060 NORTHEASTERN ILLINOIS UNIV.IL CO-OP WORK STUDY PROGRAM 1,296.00 62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS FOR THREE SUPERVISORS 117.00 4105 PUBLIC WORKS AGENCY ADMIN Total 1,484.50 4300 ENVIRONMENTAL SERVICES 62295 ILLINOIS ARBORIST ASSOC PRESENT DAY CLIMBING - ABRAHAM OCTAVIANO 250.00 65090 CINTAS FIRST AID & SUPPLY FIRST AID CABINET STOCKING 51.66 4300 ENVIRONMENTAL SERVICES Total 301.66 4320 FORESTRY 62385 NELS J. JOHNSON TREE EXPERTS, INC.REMOVAL OF TREE 2418 WADE 465.00 65075 RAINBOW TREECARE MACRO-INFUSION TEES 56.83 4320 FORESTRY Total 521.83 4330 GREENWAYS 62195 MCCLOUD AQUATICS WEED/ALGAE CONTROL FOR POND AT LOVELACE PARK 1,050.00 62199 CONSERV FS WOOD SNOW FENCE 1,333.05 62199 LURVEY LANDSCAPE SUPPLY CIVIC CENTER QUARRYSTONE WALL SAND 608.57 62199 LURVEY LANDSCAPE SUPPLY RETURN - QUARRYSTONE SAND AND PALLET -312.73 62199 LURVEY LANDSCAPE SUPPLY SOD STAPLES 3.00 62199 LANDSCAPE FORMS LAKEFRONT RECEPTACLES 3,235.00 62199 KOMPAN, INC.PLAYGROUND HARDWARE 230.00 65005 CLESEN WHOLESALE FOUNTAIN SQ. ANNUALS 377.26 65005 CLESEN WHOLESALE FOUNTAIN SQ. PLANTS 28.50 65005 CLESEN WHOLESALE HOWARD & CHICAGO ANNUALS 70.50 65005 CLESEN WHOLESALE LOVELACE PARK ANNUALS 66.90 65005 LURVEY LANDSCAPE SUPPLY CIVIC CENTER SOD 80.25 65005 LURVEY LANDSCAPE SUPPLY GREENWOOD BEACH TREE 310.00 65005 LURVEY LANDSCAPE SUPPLY RETURN - PALLET DEPOSIT UNLOCK -15.00 65005 LURVEY LANDSCAPE SUPPLY RETURN PALLET DEPOSIT SOD -12.00 550 of 612 CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.12.2016 65005 LURVEY LANDSCAPE SUPPLY ROSE GARDEN PLANTS 355.75 65005 MIDWEST GROUNDCOVERS CIRCLES/CUL DE SACS PLANTS 90.75 65005 MIDWEST GROUNDCOVERS CIVIC - ALMA POTSCHK PLANTS 468.15 65005 MIDWEST GROUNDCOVERS CIVIC CENTER ANNUALS 722.45 65005 MIDWEST GROUNDCOVERS CIVIC CENTER PLANTS 47.25 65005 MIDWEST GROUNDCOVERS HOWARD/CHICAGO PLANTS 108.00 65005 MIDWEST GROUNDCOVERS OAK ST PARKING LOT PLANTS 243.75 65005 MIDWEST GROUNDCOVERS PHLOX 8.00 65070 RUSSO POWER EQUIPMENT WHEEL BOBCAT NO PULL 139.98 65070 KROMER CO. LLC.PRESSURE REGULATOR 244.10 65085 RUSSO POWER EQUIPMENT BACKPACK BLOWER 389.00 65085 RUSSO POWER EQUIPMENT BARREL PUMP 34.99 65085 RUSSO POWER EQUIPMENT LAWN CARE APPLICATION FLAG 157.66 65085 RUSSO POWER EQUIPMENT RETURN - BARREL PUMP -34.99 65085 RUSSO POWER EQUIPMENT RETURN - TRASH PICKERS -75.96 65085 RUSSO POWER EQUIPMENT TRASH PICKERS 75.96 4330 GREENWAYS Total 10,028.14 4520 TRAF. SIG.& ST LIGHT MAINT 65070 TRAFFIC TECHNICAL SUPPORT TRAFFIC SIGNAL CONTROLLER REPAIR 1,254.00 65070 ELCAST LIGHTING STREET LIGHT FIXTURE REPAIR 1,500.00 65115 ARTS & LETTERS LTD.SIGN FABRICATING LETTERS 237.00 4520 TRAF. SIG.& ST LIGHT MAINT Total 2,991.00 100 GENERAL FUND Total 593,437.99 175 GENERAL ASSISTANCE FUND 4605 GENERAL ASSISTANCE ADMIN 65095 OFFICE DEPOT OFFICE SUPPLIES 140.06 4605 GENERAL ASSISTANCE ADMIN Total 140.06 175 GENERAL ASSISTANCE FUND Total 140.06 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 62509 PATTEN INDUSTRIES DIESEL GENERATOR PREVENTIVE MAINTENANCE AGREEMENT 2016 RENEWAL 515.00 5150 EMERGENCY TELEPHONE SYSTM Total 515.00 205 EMERGENCY TELEPHONE (E911) FUND Total 515.00 215 CDBG FUND 5187 REHAB CONSTRUCTION ADMIN 62490 STAT ANALYSIS CORPORATION LEAD TESTING 21.00 5187 REHAB CONSTRUCTION ADMIN Total 21.00 5220 CDBG ADMINISTRATION 62295 SAVANNAH, CLEMENT REIMBURSEMENT: NCDA CONFERENCE 593.86 5220 CDBG ADMINISTRATION Total 593.86 5260 ECONOMIC DEVELOPMENT 63064 SUNSHINE GOSPEL MINISTRIES SUMMER 2016 COMMUNITY BUSINESS ACADEMY 25,000.00 5260 ECONOMIC DEVELOPMENT Total 25,000.00 215 CDBG FUND Total 25,614.86 225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 62662 HIP CIRCLE STUDIO, INC.*REIMBURSEMENT: MAIN STREET NOW CONFERENCE 382.97 65522 TEMPLE DISPLAY LTD INSTALLATION OF LED LIGHTS ON HOWARD STREET 10,000.00 5300 ECON. DEVELOPMENT FUND Total 10,382.97 5300 ECON. DEVELOPMENT FUND 65522 BOLTWOOD STOREFRONT GRANT 3,885.00 5300 ECON. DEVELOPMENT FUND Total 3,885.00 225 ECONOMIC DEVELOPMENT FUND Total 14,267.97 240 HOME FUND 5430 HOME FUND 65535 COMMUNITY PARTNERS FOR AFFORDABLE HOUSING REHAB WORK-1620 WASHINGTON ST 68,300.00 5430 HOME FUND Total 68,300.00 240 HOME FUND Total 68,300.00 310 HOWARD-HARTREY TIF 5500 HOWARD-HARTREY TIF DEBT SRVCE 65515 ESI CONSULTANTS, LTD RFP 15-51 HOWARD ST/TARGET/JEWEL TRAFFIC SIGNAL & INTERSECTION 19,268.63 5500 HOWARD-HARTREY TIF DEBT SRVCE Total 19,268.63 310 HOWARD-HARTREY TIF Total 19,268.63 651 of 612 CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.12.2016 320 DEBT SERVICE FUND 5700 2008D (1999 REFINAN.) GO BONDS 62350 WELLS FARGO BANK G.O. SERIES 2008D 250.00 5700 2008D (1999 REFINAN.) GO BONDS Total 250.00 320 DEBT SERVICE FUND Total 250.00 330 HOWARD-RIDGE TIF FUND 5860 HOWARD RIDGE TIF 62706 CONCIERGE MANAGEMENT SERVICE *REFUND: 1ST INSTALLMENT 2015 TAX 306,288.97 64015 NICOR UTILITIES 38.36 5860 HOWARD RIDGE TIF Total 306,327.33 330 HOWARD-RIDGE TIF FUND Total 306,327.33 415 CAPITAL IMPROVEMENTS FUND 4115 2015 BOND PROJECTS 415959 65515 CHRISTOPHER B. BURKE ENGINEERING SHERIDAN RD/CHICAGO AVE PHASE I & II 110,463.88 415924 65515 INFRASTRUCTURE ENGINEERING, INC ENGINEERING SERVICES-CENTRAL ST PROJECT 9,306.05 416094 65515 INFRASTRUCTURE ENGINEERING, INC PROFESSIONAL CONSTRUCTION SERVICES-CENTRAL ST. VAULTED SIDEWALK 872.50 416127 65515 SMITHGROUPJJR, INC.RFP 14-37, CHURCH STREET BOAT RAMP 827.00 4115 2015 BOND PROJECTS Total 121,469.43 4116 2016 BOND PROJECTS 62185 MICHAEL HAPP *ROBERT CROWN CAMPAIGN EXPENSE 546.11 4116 2016 BOND PROJECTS Total 546.11 415 CAPITAL IMPROVEMENTS FUND Total 122,015.54 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 53245 BILL GLADER METER HOOD REFUND 30.00 62603 ALLEGRA PRINT & IMAGING PRINTING-DIVVY 408.00 616014 65515 CTL GROUP CHURCH STREET AND MAPLE AVENUE GARAGE REPAIR PROJECT 86,240.00 7005 PARKING SYSTEM MGT Total 86,678.00 7015 PARKING LOTS & METERS 64005 COMED UTILITIES 562.93 7015 PARKING LOTS & METERS Total 562.93 7025 CHURCH STREET GARAGE 62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT - THREE DOWNTOWN PARKING GARAGE 48,020.66 62509 LIONHEART ENGINEERING P.C.SERVICE AND INSPECTION OF DOWNTOWN GARAGE GENERATORS 1,442.00 64505 CALL ONE COMMUNICATION CHARGES 1,962.97 7025 CHURCH STREET GARAGE Total 51,425.63 7036 SHERMAN GARAGE 53515 ENSPIREA LLC ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 991 25.00 53515 SULLIVAN, MAUREEN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1933 25.00 53515 BONNIE TRAFELET ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2129 25.00 53515 MIKE HEDGE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1282 25.00 53515 PAUL WOZNIAKOWSKI ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 218 25.00 53515 HEATH THAPA ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3060 25.00 53515 HOWARD TYNER ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3543 25.00 53515 JENNIFER C. DAVIS ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 855 25.00 53515 DAVIEL MILLS ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2868 25.00 53515 SALLY BRAYBROOKS ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2725 25.00 53515 DENNIS LEBLANC ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 885 25.00 53515 ACQUIRENT ACCESS CARD REFUND - SHERMAN SELF PARK # 1947,960,2542,3080 100.00 62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT - THREE DOWNTOWN PARKING GARAGE 108,612.00 62509 LIONHEART ENGINEERING P.C.SERVICE AND INSPECTION OF DOWNTOWN GARAGE GENERATORS 4,015.25 64505 CALL ONE COMMUNICATION CHARGES 1,450.04 7036 SHERMAN GARAGE Total 114,452.29 7037 MAPLE GARAGE 62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT - THREE DOWNTOWN PARKING GARAGE 94,784.00 62509 AUTOMATED PARKING TECHNOLOGIES NEW WIRING FOR MAPLE GARAGE CIRCUITRY 2,300.00 62509 AUTOMATED PARKING TECHNOLOGIES TRANSPONDERS FOR MAPLE STREET GARAGE 3,121.05 62509 LIONHEART ENGINEERING P.C.SERVICE AND INSPECTION OF DOWNTOWN GARAGE GENERATORS 770.00 64505 CALL ONE COMMUNICATION CHARGES 877.23 7037 MAPLE GARAGE Total 101,852.28 505 PARKING SYSTEM FUND Total 354,971.13 510 WATER FUND 510 WATER SUPPORT 22700 CHRYSALIS INVESTMENTS, INC OVERPAYMENT OF WATER ACCOUNT # 4470470-01 79.28 22700 ANDRE CYGAN OVERPAYMENT OF WATER ACCOUNT # 1160230-01 118.38 22700 MERYL & JOHN LAVINE OVERPAYMENT OF WATER ACCOUNT # 1191102-01 63.38 22700 CHASE RECORD CENTER ATTN: HOA UTILITY OVERPAYMENT OF WATER ACCOUNT # 2252540-02 683.11 22700 RALPH HAMILTON OVERPAYMENT OF WATER ACCOUNT # 10291821-01 97.23 22700 MR MCKENNA OVERPAYMENT OF WATER ACCOUNT # 4470393-05 81.74 22700 R. COSTELLO OVERPAYMENT OF WATER ACCOUNT # 5530110-00 100.10 22700 LAURA LEVY-SHATKIN OVERPAYMENT OF WATER ACCOUNT # 5560930-02 441.69 22700 R. LANGE & M. MCMANUS OVERPAYMENT OF WATER ACCOUNT # 6610730-01 87.86 510 WATER SUPPORT TOTAL 1,752.77 752 of 612 CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.12.2016 4200 WATER PRODUCTION 62210 EVANSTON BLUE PRINT CO., INC.WATER TREATMENT PLANT BROCHURES 152.50 62315 FEDERAL EXPRESS CORP.SHIPPING 36.78 65095 OFFICE DEPOT OFFICE SUPPLIES 211.09 4200 WATER PRODUCTION Total 400.37 4210 PUMPING 64005 COMED UTILITIES 49.90 64015 NICOR UTILITIES 36.95 65090 NORTH SHORE ENH OMEGA EMPLOYEE ANNUAL PULMONARY SURVEILLANCE 101.00 4210 PUMPING Total 187.85 4220 FILTRATION 62465 EUROFINS EATON ANALYTICAL FY2016 LABORATORY TESTING-ROUTINE COMPLIANCE 490.00 65030 CARUS PHOSPHATES, INC.ORTH POLYPHOSPHATE (PER SPEC)17,007.84 4220 FILTRATION Total 17,497.84 4225 WATER OTHER OPERATIONS 62315 INFOSEND, INC.UTILITY BILL PRINT & POSTAGE RFP 13-27 4,270.19 62455 INFOSEND, INC.UTILITY BILL PRINT & POSTAGE RFP 13-27 1,431.34 4225 WATER OTHER OPERATIONS Total 5,701.53 4230 WATER CAPITAL OUTLAY 65702 M & M RADIO LAB RADIO DETECTION LINE TRACING EQUIPMENT 12,063.00 4230 WATER CAPITAL OUTLAY Total 12,063.00 4540 DISTRIBUTION MAINTENANCE 65055 ZIEBELL WATER SERVICE PRODUCTS INC KUPFERLE FOUNDRY SAMPLE STATIONS 88 SS-ECC 3,809.85 4540 DISTRIBUTION MAINTENANCE Total 3,809.85 7105 PUMPING 64505 CALL ONE COMMUNICATION CHARGES 246.80 7105 PUMPING Total 246.80 510 WATER FUND Total 41,660.01 513 WATER DEPR IMPRV & EXTENSION FUND 7330 WATER FUND DEP, IMP, EXT 416450 65515 ESI CONSULTANTS, LTD EMERSON/RIDGE/GREENBAY PHASE III ENGINEERING SERVICES 43,891.80 7330 WATER FUND DEP, IMP, EXT Total 43,891.80 513 WATER DEPR IMPRV & EXTENSION FUND Total 43,891.80 515 SEWER FUND 4530 SEWER MAINTENANCE 65055 OZINGA CHICAGO RMC, INC.2016 SOLE SOURCE CONCRETE PURCHASE 1,440.00 4530 SEWER MAINTENANCE Total 1,440.00 515 SEWER FUND Total 1,440.00 520 SOLID WASTE FUND 4310 RECYCLING AND ENVIRONMENTAL MAIN 62405 SOLID WASTE AGENCY NORTHERN COOK SWANCC - OPERATIONS AND MAINTENANCE TRANSFER FEES 58,818.62 62415 SHRED ALL RECYCLING SYSTEMS INC TIRE RECYCLING 324.42 4310 RECYCLING AND ENVIRONMENTAL MAIN Total 59,143.04 520 SOLID WASTE FUND Total 59,143.04 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 62235 MIDWEST TIME RECORDER TIMECLOCK MAINTENANCE 110.00 64505 CALL ONE COMMUNICATION CHARGES 643.12 7705 GENERAL SUPPORT Total 753.12 7710 MAJOR MAINTENANCE 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 681.39 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 982.84 65015 1ST AYD CORPORATION CHEMICALS 1,018.11 65015 1ST AYD CORPORATION CREDIT -359.52 65015 CERTIFIED LABORATORIES CHEMICALS FOR SHOP 993.75 65035 ACCURATE TANK TECHNOLOGIES FUEL STORAGE TANK REPAIRS 14,355.00 65035 MANSFIELD OIL COMPANY 7000 GAL DIESEL 13,478.49 65035 MANSFIELD OIL COMPANY 7000 GALLONS B-20 13,146.14 65035 MANSFIELD OIL COMPANY 7000 GALLONS UNLEADED 14,646.84 65060 ALLTECH AUTO INC.#159 BODY REPAIRS 1,363.80 65060 ALLTECH AUTO INC.BODY REPAIRS #133 2,456.04 65060 CUMBERLAND SERVICENTER BLOWER MOTOR & WHEEL 227.83 65060 CUMBERLAND SERVICENTER CAB LATCH #721 408.85 65060 CUMBERLAND SERVICENTER CAB REPAIRS TO #721 1,052.95 65060 CUMBERLAND SERVICENTER DOWEL 46.60 65060 CUMBERLAND SERVICENTER HORN PAD 27.65 65060 CUMBERLAND SERVICENTER OUTSIDE REPAIRS TO REFUSE TRUCK #720 2,009.46 65060 CUMBERLAND SERVICENTER STARTER RELAY #720 90.18 65060 CUMMINS N POWER, LLC.#712 WIRING HARNESS 198.18 65060 CUMMINS N POWER, LLC.#718 WATER PUMP KIT 248.50 65060 GROVER WELDING COMPANY #527 LADDER REPAIRS 199.75 853 of 612 CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.12.2016 65060 GROVER WELDING COMPANY #590 TRAILER REPAIRS 730.85 65060 GROVER WELDING COMPANY #628 DUMP BODY REPAIRS 1,478.15 65060 GROVER WELDING COMPANY #635 DUMP REPAIRS 518.68 65060 HAVEY COMMUNICATIONS INC.#57 PRO-GARD PUSH BUMPER 172.95 65060 HAVEY COMMUNICATIONS INC.3 REPAIRED UNITROL TM-4 323.45 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO #431 BATTERY 73.29 65060 LAKE/COOK C.V. JOINTS INC #598 PTO SHAFT REPAIR 295.00 65060 LEACH ENTERPRISES, INC.55 GAL DRUM WINDSHIELD WASHER FLUID 190.38 65060 LEACH ENTERPRISES, INC.DESICCANTS FILTER 163.94 65060 LEACH ENTERPRISES, INC.DUST SHIELDS 203.76 65060 LEACH ENTERPRISES, INC.EXHAUST ELBOWS 76.92 65060 MONROE TRUCK EQUIPMENT #613 CHAIN 1,066.47 65060 MONROE TRUCK EQUIPMENT #919 COMPRESSOR SERVICE 766.36 65060 MONROE TRUCK EQUIPMENT #920 COMPRESSOR SERVICE 766.36 65060 NORTH SHORE TOWING #450 TOW TO RUSH TRUCK 525.00 65060 NORTH SHORE TOWING #661 TOWED TO STANDARD EQUIPMENT CO 542.50 65060 NORTH SHORE TOWING #712 TOWED TO FLEET GARAGE 525.00 65060 NORTH SHORE TOWING #717 WINCHED AT JAMES PARK 156.00 65060 NORTH SHORE TOWING #721 TOW TO FLEET GARAGE 525.00 65060 NORTH SHORE TOWING #721 TOWED TO CUMBERLAND SERVICE CENTER 612.50 65060 NORTH SHORE TOWING TOW SPECIAL BUS TO FLEET GARAGE 100.00 65060 PATTEN INDUSTRIES SERVICE & REPAIRS #552 1,614.36 65060 PATTEN INDUSTRIES SERVICE & REPAIRS #608 1,747.04 65060 RUNNION EQUIPMENT CO.BOOM REPAIRS TO TRUCK #583 2,597.03 65060 STANDARD EQUIPMENT COMPANY #661 REPAIRS 1,281.60 65060 STANDARD EQUIPMENT COMPANY KEYWAYS 76.39 65060 STANDARD EQUIPMENT COMPANY SLIDER LATCH 58.59 65060 STANDARD EQUIPMENT COMPANY SWITCH POSITION 135.96 65060 UNITED PARCEL SERVICE SHIPPING CHARGE 3.52 65060 WARREN'S SHELL SERVICE #2000 REPAIRS 29.95 65060 WARREN'S SHELL SERVICE A/C REPAIRS #2014 79.95 65060 WHOLESALE DIRECT INC CIRCUIT BREAKERS 30AMP 23.84 65060 WIRFS INDUSTRIES INC.#311 UL TESTING AND SERVICE 3,148.49 65060 WIRFS INDUSTRIES INC.TRUCK #311 DESCALING 2,082.47 65060 ZARNOTH BRUSH WORKS, INC.3 MAIN BROOMS FOR SWEEPERS 891.00 65060 WEST SIDE EXCHANGE #659 BOOM CYLINDER REPAIRS 2,425.62 65060 LAWSON PRODUCTS INC.CHEMICALS FOR SHOP 118.92 65060 TEREX UTILITIES, INC.ANNUAL BOOM INSPECTION & REPAIRS #165 7,677.83 65060 TEREX UTILITIES, INC.ANNUAL BOOM INSPECTION & REPAIRS #577 1,674.24 65060 INTERSTATE POWER SYSTEMS, INC.#324 ENGINE REPAIRS 1,451.16 65060 P & G KEENE ELECTRICAL #712 ALTERNATOR 378.80 65060 GLOBAL EMERGENCY PRODUCTS, INC.#312 TILLER REPAIRS 10,295.69 65060 GLOBAL EMERGENCY PRODUCTS, INC.#321 BRAKES 1,548.88 65060 GLOBAL EMERGENCY PRODUCTS, INC.AIR PRESSURE SWITCH 136.17 65060 GLOBAL EMERGENCY PRODUCTS, INC.CREDIT -195.64 65060 GLOBAL EMERGENCY PRODUCTS, INC.FUEL LEVEL SENDER 87.46 65060 GLOBAL EMERGENCY PRODUCTS, INC.PRESSURE SWITCH 184.95 65060 GLOBAL EMERGENCY PRODUCTS, INC.SIDE RAILS 91.08 65060 GLOBAL EMERGENCY PRODUCTS, INC.SPOTLIGHT KITS 214.58 65060 GLOBAL EMERGENCY PRODUCTS, INC.STANCHION CLOSED END W/HOLE 20.96 65060 GLOBAL EMERGENCY PRODUCTS, INC.STANCHION CLOSED END 51.97 65060 SPEX HAND WASH 13 CAR WASHES 159.00 65060 SPEX HAND WASH 14 CAR WASHES 343.50 65060 SPEX HAND WASH 15 CAR WASHES 1,608.50 65060 TRIANGLE RADIATOR 583 RADIATOR REPAIR 175.00 65060 CARQUEST EVANSTON HYDRAULIC HOSE (BLUE)36.00 65060 CARQUEST EVANSTON OIL FILTER 16.35 65060 GOLF MILL FORD #163 DIPSTICK TUBE 25.43 65060 GOLF MILL FORD #259 LIGHT SWITCH 24.14 65060 GOLF MILL FORD #264 REPAIRS 96.00 65060 GOLF MILL FORD #39 NUTS 4.34 65060 GOLF MILL FORD #39 RADIATOR 198.37 65060 GOLF MILL FORD #41 HEATER CORE 99.68 65060 GOLF MILL FORD #516 RUNNING BOARD 316.82 65060 GOLF MILL FORD #576 ALTERNATOR 235.64 65060 GOLF MILL FORD #917 SHIFTING COLUMN PARTS 80.61 65060 GOLF MILL FORD #932 CAT CONVERTER 1,783.28 65060 GOLF MILL FORD 917 GASKET 12.93 65060 GOLF MILL FORD BLOWER MOTOR & RESISTOR 106.61 65060 GOLF MILL FORD CREDIT -1,006.28 65060 GOLF MILL FORD INSTRUMENT CLUSTER 647.56 65060 GOLF MILL FORD OIL DIP STICK TUBE 19.82 65060 GOLF MILL FORD TRANS PAN PLUGS 20.16 65060 GOLF MILL FORD UPPER & LOWER CONTROL ARMS 861.82 65060 R.N.O.W., INC.HYDRAULIC TUBES 385.33 65060 SUBURBAN ACCENTS, INC.C.O.E. MAGNETS FOR RENTAL TRUCKS 155.50 65060 SUBURBAN ACCENTS, INC.GRAPHICS & LETTERING 150.00 65060 ORLANDO AUTO TOP #313 WINDSHIELD INSTALLED 300.00 65060 ORLANDO AUTO TOP #453 SEAT REPAIR 335.00 65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.#40 BODY WORK 946.15 65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.REAR DOOR REPAIRS ON BUS #449 2,296.20 65060 SPARTAN CHASSIS, INC.#345 TANK SIGHT GLASS 479.07 65060 ADVANCED PROCLEAN INC.POWER WASHING 1,955.60 65060 MID-TOWN PETROLEUM ACQUISITION LLC DBA:LITHIUM GREASE 271.70 65060 APC STORES, INC., DBA BUMPER TO BUMPER #345 AIR FILTER 97.88 65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTER 77.88 65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTERS 109.62 65060 APC STORES, INC., DBA BUMPER TO BUMPER DRAIN PLUGS 3.10 65060 APC STORES, INC., DBA BUMPER TO BUMPER FILTERS 24.05 65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL FILTERS 19.23 65060 APC STORES, INC., DBA BUMPER TO BUMPER LUBRICANT QT 4.29 954 of 612 CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.12.2016 65060 APC STORES, INC., DBA BUMPER TO BUMPER MINI FUSES 3.91 65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTER 55.24 65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTERS 24.90 65060 APC STORES, INC., DBA BUMPER TO BUMPER TIRE GAUGE 25.29 65060 APC STORES, INC., DBA BUMPER TO BUMPER WIPER BLADES 35.18 65060 THE CHEVROLET EXCHANGE #453 GAS DOOR SENSOR 240.50 65060 THE CHEVROLET EXCHANGE #453 TRANS PARTS 78.57 65060 THE CHEVROLET EXCHANGE #618 & 635 PLOW MOUNT KIT 937.00 65060 THE CHEVROLET EXCHANGE SNOW PLOW MOUNT KIT 468.50 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC 165 SPEEDOMETER 115.81 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC 316 HORN KIT W/WIRING 157.33 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC 316 RADIATOR CAP 57.00 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC 449 KNUCKLE 649.54 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC 449 KNUCKLE & KING PIN KIT 201.46 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC 449 PARKING BRAKE CYLINDER 399.72 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC 623 ABS VALVE 422.42 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC 717 INJECTOR HARNESS 366.38 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC AIR FILTER 150.26 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC CREDIT -207.62 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC ENGINE REPAIRS #736 4,668.55 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC LOW PRESSURE SWITCH 48.12 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC MULTIPLE SWITCHES 1,101.20 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC SEAT ARM REST COVER 87.54 65065 WENTWORTH TIRE SERVICE 2 NEW TIRES 1,063.32 65065 WENTWORTH TIRE SERVICE 8 NEW TIRES 1,870.48 65065 WENTWORTH TIRE SERVICE TIRE RECAPS 175.50 65065 WENTWORTH TIRE SERVICE TIRE REPAIRS 345.00 65065 WENTWORTH TIRE SERVICE TIRE SERVICE 120.00 65090 CINTAS FIRST AID & SUPPLY 1ST AID SUPPLIES 135.31 7710 MAJOR MAINTENANCE Total 144,290.54 600 FLEET SERVICES FUND Total 145,043.66 601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 62375 UNITED RENTALS ROLLER RENTAL FOR STREET DEPARTMENT 2,565.00 62375 UNITED RENTALS ROLLER RENTAL FUEL 21.82 65550 HAVEY COMMUNICATIONS INC.#57 PRO-GARD PUSH BUMPER 172.95 65550 HAVEY COMMUNICATIONS INC.3 REPAIRED UNITROL TM-4 323.45 7780 VEHICLE REPLACEMENTS Total 3,083.22 601 EQUIPMENT REPLACEMENT FUND Total 3,083.22 605 INSURANCE FUND 7800 RISK MANAGEMENT 62266 CCMSI CCMSI-WORKER'S COMPENSATION CLAIMS THIRD PARTY ADMINISTRATORS 23,375.00 7800 RISK MANAGEMENT Total 23,375.00 7801 EMPLOYEE BENEFITS 66040 EQUIFAX CREDIT EQUIFAX- CREDIT MONITORING 2,482.50 7801 EMPLOYEE BENEFITS Total 2,482.50 605 INSURANCE FUND Total 25,857.50 700 FIRE PENSION FUND 8000 FIREFIGHTERS' PENSION 61755 MORGAN STANLEY SMITH BARNEY INVESTMENT FEES 14,694.48 8000 FIREFIGHTERS' PENSION Total 14,694.48 700 FIRE PENSION FUND Total 14,694.48 Grand Total 1,839,922.22 1055 of 612 CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.12.2016 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT GENERAL 2315.53675 VARIOUS AMBULANCE REFUNDS 2,926.15 2,926.15 INSURANCE VARIOUS IPBC HEALTH INSURANCE PREMIUM 1,184,055.34 VARIOUS VARIOUS WORKERS COMP 52,069.55 VARIOUS VARIOUS CASUALTY 5,842.92 VARIOUS VARIOUS CASUALTY 32.60 1,242,000.41 1,244,926.56 Grand Total 3,084,848.78 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE 1156 of 612 Bank of America Credit Card Statement for the Period ending May 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTERTICKETS CHICAGO CUBS $ 300.00 05/03/2016 62770 MISCELLANEOUSAGCCP CUBS CASH - COE WILL BE REIMBURSED AGCCP.311 CENTERGFS STORE #1915 $ 17.97 05/09/2016 62770 MISCELLANEOUSAGCCP CONFERENCE ITEM - COE WILL BE REIMBURSED AGCCP.311 CENTERAFFY TAPPLE $ 102.50 05/09/2016 62770 MISCELLANEOUSAGCCP CONFERENCE ITEM -COE WILL BE REIMBURSED AGCCP311 CENTERDOLLARTREE $ 4.00 05/09/2016 62770 MISCELLANEOUSAGCCP CONFERENCE ITEMS COE WILL BE REIMBURSED AGCCP.311 CENTERBEST BUY 00003137 $ 41.78 05/10/2016 62770 MISCELLANEOUSAGCCP CONFERENCE ITEM - COE WILL BE REIMBURSED AGCCP311 CENTERGARRETT POPCORN SHOPS $ 318.75 05/10/2016 62770 MISCELLANEOUSAGCCP CONFERENCE ITEM -COE WILL BE REIMBURSED AGCCP311 CENTERVALLI PRODUCE $ 202.95 05/11/2016 62770 MISCELLANEOUSAGCCP CONFERENCE ITEM -COE WILL BE REIMBURSED AGCCP311 CENTERSNAPENGAGE CHAT $ 49.00 05/16/2016 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 MONTHLY LIVE CHAT FEE311 CENTERWPY ONEREACH $ 127.00 05/23/2016 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 LIVE TEXT MONTHLYY FEE311 CENTERPANINO'S PIZZERIA OR $ 56.28 05/30/2016 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 HOLIDAY WORKING LUNCH311 CENTERUSPS 16262202033309188 $ 16.60 05/30/2016 64505 TELECOMMUNICATIONS CARRIER LINE CH PACKAGE MAILED/RETURNED FOUND ITEM FROM AGCCPADMIN SVCS/ FACILITIES CONTRACTORS ACOUSTICAL $ 138.24 05/02/2016 65050 BUILDING MAINTENANCE MATERIAL CEILING TILESADMIN SVCS/ FACILITIES CONTRACTORS ACOUSTICAL $ 246.40 05/02/2016 65050 BUILDING MAINTENANCE MATERIAL CEILING TILESADMIN SVCS/ FACILITIES CONNEXION $ 36.85 05/02/2016 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER AND NOYES SUPPLIESADMIN SVCS/ FACILITIES LEMOI ACE HARDWARE $ 29.00 05/02/2016 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER PLUMBING SUPPLIESADMIN SVCS/ FACILITIES PURE ELECTRIC $ 295.83 05/02/2016 65050 BUILDING MAINTENANCE MATERIAL DATA CENTER UPSADMIN SVCS/ FACILITIES PURE ELECTRIC $ 925.00 05/02/2016 65050 BUILDING MAINTENANCE MATERIAL EM PANEL BREAKERADMIN SVCS/ FACILITIES PURE ELECTRIC $ 191.80 05/02/2016 65050 BUILDING MAINTENANCE MATERIAL FIELD HOUSE LIGHTSADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 21.94 05/02/2016 65050 BUILDING MAINTENANCE MATERIAL GFCI FEED AND TOOLSADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 131.88 05/02/2016 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR FRP PANELSADMIN SVCS/ FACILITIES CONNEXION $ 18.80 05/02/2016 65050 BUILDING MAINTENANCE MATERIAL OUTLET COVERSADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 61.26 05/02/2016 65050 BUILDING MAINTENANCE MATERIAL PARK OPENING SUPPLIESADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 35.82 05/02/2016 65050 BUILDING MAINTENANCE MATERIAL PARK OPENING SUPPLIESADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 24.95 05/02/2016 65050 BUILDING MAINTENANCE MATERIAL ROOF PATCHING MATERIAL AND TOOLSADMIN SVCS/ FACILITIES WW GRAINGER $ 99.30 05/02/2016 65050 BUILDING MAINTENANCE MATERIAL SPARE FUSES FOR BAS SYSTEMADMIN SVCS/ FACILITIES STANDARD PIPE $ 498.45 05/02/2016 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES FOR ALEX PORRATAADMIN SVCS/ FACILITIES ANDERSON PEST SOLUTION $ 100.00 05/03/2016 62225 BLDG MAINT SVCSPEST SERVICE INVOICE 3787349ADMIN SVCS/ FACILITIES PAYPAL REDGERTON $ 31.75 05/03/2016 65050 BUILDING MAINTENANCE MATERIAL AIR SAFETY VALVEADMIN SVCS/ FACILITIES STANDARD PIPE $ 309.90 05/03/2016 65050 BUILDING MAINTENANCE MATERIAL CLARK STREET BROKEN PIPEADMIN SVCS/ FACILITIES JC LICHT #1252 $ 77.24 05/03/2016 65050 BUILDING MAINTENANCE MATERIAL EPOXY PAINT FOR FLOOR ANIMAL SHELTERADMIN SVCS/ FACILITIES STANDARD PIPE $ 41.84 05/03/2016 65050 BUILDING MAINTENANCE MATERIAL LAGOON BUILDING-SINKADMIN SVCS/ FACILITIES ANDERSON LOCK CO $ 434.00 05/03/2016 65050 BUILDING MAINTENANCE MATERIAL SHOP STOCK FOR KEYS/LOCKSADMIN SVCS/ FACILITIES AMERICA ASBESTOS SOLUT $ 185.00 05/04/2016 62225 BLDG MAINT SVCSASBESTOS TESTINGADMIN SVCS/ FACILITIES CENTRAL RUG 1 $ 900.00 05/04/2016 62245 AUTOMOTIVE EQ MAINTCARPET FOR SHERMAN GARAGE ELEVATORADMIN SVCS/ FACILITIES CONNEXION $ 103.28 05/04/2016 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER AND NOYES SUPPLIESADMIN SVCS/ FACILITIES STANDARD PIPE $ 46.14 05/04/2016 65050 BUILDING MAINTENANCE MATERIAL LEVY SUPPLIES FOR ALEX PORRATAADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 81.23 05/04/2016 65050 BUILDING MAINTENANCE MATERIAL LIFEGUARD CHAIRSADMIN SVCS/ FACILITIES CONNEXION $ 117.84 05/04/2016 65050 BUILDING MAINTENANCE MATERIAL LIGHT REPAIRADMIN SVCS/ FACILITIES STANDARD PIPE $ 307.60 05/04/2016 65050 BUILDING MAINTENANCE MATERIAL MAPLE STREET GARAGE SUPPLIESADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 6.27 05/04/2016 65050 BUILDING MAINTENANCE MATERIAL THRESHOLD FOR DOORADMIN SVCS/ FACILITIES JEWEL #3487 $ 233.46 05/04/2016 65125 OTHER COMMODITIESPUBLIC SERVICE WEEK LUNCHADMIN SVCS/ FACILITIES GFS STORE #1915 $ 43.41 05/04/2016 65125 OTHER COMMODITIESSERVICE WEEK LUNCHADMIN SVCS/ FACILITIES HALOGEN SUPPLY COMPANY $ 1,492.50 05/05/2016 62245 OTHER EQ MAINTMATERIALS FOR FOUNTAIN SQUAREADMIN SVCS/ FACILITIES HALOGEN SUPPLY COMPANY $ 1,334.10 05/05/2016 62245 OTHER EQ MAINTPAINT, PRIMER AND EPOXYADMIN SVCS/ FACILITIES LEMOI ACE HARDWARE $ 12.99 05/05/2016 65050 BUILDING MAINTENANCE MATERIAL BALL VALVE PLUMBINGADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 91.24 05/05/2016 65050 BUILDING MAINTENANCE MATERIAL CLARK STREET PARTSADMIN SVCS/ FACILITIES STANDARD PIPE $ 38.48 05/05/2016 65050 BUILDING MAINTENANCE MATERIAL CLARK STREET REPAIRADMIN SVCS/ FACILITIES FLOOR & DECOR #145 $ 34.65 05/05/2016 65050 BUILDING MAINTENANCE MATERIAL FLOOR TILESADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 125.17 05/05/2016 65050 BUILDING MAINTENANCE MATERIAL GREENBALL EVENTADMIN SVCS/ FACILITIES JOHNSON LOCKSMITH INC $ 14.70 05/05/2016 65050 BUILDING MAINTENANCE MATERIAL KEYS FOR CLARK BEACHHOUSEADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 10.97 05/05/2016 65050 BUILDING MAINTENANCE MATERIAL LAGOON CONCESSIONADMIN SVCS/ FACILITIES LEMOI ACE HARDWARE $ 6.75 05/05/2016 65050 BUILDING MAINTENANCE MATERIAL NUTS AND BOLTSADMIN SVCS/ FACILITIES ILLINOIS PROCESS EQUIP $ 3,104.64 05/05/2016 65050 BUILDING MAINTENANCE MATERIAL VFD DRIVE FOR SHERMAN PUMPADMIN SVCS/ FACILITIES ERGO DEPOT INC $ 798.00 05/05/2016 65625 FURNITURES AND FIXTURESIT DESK FOR 2260ADMIN SVCS/ FACILITIES RIDDIFORD ROOFING COMP $ 691.50 05/06/2016 62225 BLDG MAINT SVCSROOF REPAIR AT GIBBS MORRISON CENTERADMIN SVCS/ FACILITIES HALOGEN SUPPLY COMPANY $ 464.00 05/06/2016 62245 OTHER EQ MAINTCHEMICALS FOR FOUNTAIN SQUARE WATER MAINTENANCEADMIN SVCS/ FACILITIES CONNEXION $ 260.08 05/06/2016 65050 BUILDING MAINTENANCE MATERIAL DATA CENTER UPSADMIN SVCS/ FACILITIES PURE ELECTRIC $ 15.24 05/06/2016 65050 BUILDING MAINTENANCE MATERIAL FAN CONTROLSADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 62.54 05/06/2016 65050 BUILDING MAINTENANCE MATERIAL FIRESTATION HEADQUARTERSADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 249.25 05/06/2016 65050 BUILDING MAINTENANCE MATERIAL FIRESTATION HEADQUARTERSADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 49.31 05/06/2016 65050 BUILDING MAINTENANCE MATERIAL LAKEFRONT BUILDING OPENINGSADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 72.12 05/06/2016 65050 BUILDING MAINTENANCE MATERIAL LIGHT CANS AND TOOLSJuly 11, 2016Page 1 of 1657 of 612 Bank of America Credit Card Statement for the Period ending May 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIES WW GRAINGER $ 97.32 05/06/2016 65050 BUILDING MAINTENANCE MATERIAL MOTOR BELTS FOR SERVICE CENTERADMIN SVCS/ FACILITIES QUINCY COMPRESSOR LLC $ 393.74 05/09/2016 62225 BLDG MAINT SVCSQUINCY AIR COMPRESSOR REPAIR SERVICE CHARGEADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 306.64 05/09/2016 62245 OTHER EQ MAINTTOOL FOR FOUNTAIN SQUARE AND ANIMAL SHELTERADMIN SVCS/ FACILITIES STANDARD PIPE $ 35.56 05/09/2016 65050 BUILDING MAINTENANCE MATERIAL ALEX PORRATA SUPPLIES FOR FIRESTATION 2ADMIN SVCS/ FACILITIES STANDARD PIPE $ 151.53 05/09/2016 65050 BUILDING MAINTENANCE MATERIAL DEMPSTER STREET BEACH SUPPLIES FOR ALEX PORRATAADMIN SVCS/ FACILITIES PURE ELECTRIC $ 130.78 05/09/2016 65050 BUILDING MAINTENANCE MATERIAL EMPANEL FILLER AND PARK LIGHTSADMIN SVCS/ FACILITIES JC LICHT #1252 $ 77.24 05/09/2016 65050 BUILDING MAINTENANCE MATERIAL EPOXY FOR FLOORADMIN SVCS/ FACILITIES LEMOI ACE HARDWARE $ 12.57 05/09/2016 65050 BUILDING MAINTENANCE MATERIAL FLOOR TILE ADHESIVEADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 65.82 05/09/2016 65050 BUILDING MAINTENANCE MATERIAL LIGHTINGADMIN SVCS/ FACILITIES CONNEXION $ 83.98 05/09/2016 65050 BUILDING MAINTENANCE MATERIAL PATH LIGHTS FOR LOVELACE PARTKADMIN SVCS/ FACILITIES STANDARD PIPE $ 74.74 05/09/2016 65050 BUILDING MAINTENANCE MATERIAL SERVICE CENTER SUPPLIES FOR ALEX PORRATAADMIN SVCS/ FACILITIES PAYPAL UTAHBIODIES $ 246.00 05/09/2016 65050 BUILDING MAINTENANCE MATERIAL SOCK FILTERS FOR TOWERADMIN SVCS/ FACILITIES LEMOI ACE HARDWARE $ 9.98 05/09/2016 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES-HOSESADMIN SVCS/ FACILITIES ERGO DEPOT INC $ 1,496.00 05/09/2016 65625 FURNITURES AND FIXTURESDESK FOR PEDRO ULLOA AND MICHAEL RIVERAADMIN SVCS/ FACILITIES STANDARD PIPE $ 288.98 05/10/2016 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER LEAK REPAIR SUPPLIESADMIN SVCS/ FACILITIES 3022 ALLIED BLDG PROD $ 80.00 05/10/2016 65050 BUILDING MAINTENANCE MATERIAL GABLES FOR SHEDADMIN SVCS/ FACILITIES WORLD DRYER CORP $ 175.95 05/10/2016 65050 BUILDING MAINTENANCE MATERIAL HAND DRYERSADMIN SVCS/ FACILITIES STANDARD PIPE $ 77.75 05/10/2016 65050 BUILDING MAINTENANCE MATERIAL MAPLE STREET GARAGE SUPPLIE FOR ALEX PORRATAADMIN SVCS/ FACILITIES LEMOI ACE HARDWARE $ 12.98 05/10/2016 65050 BUILDING MAINTENANCE MATERIAL OUTSIDE LIGHTS AT LIBRARYADMIN SVCS/ FACILITIES IN A & J SEWER $ 610.00 05/11/2016 62225 BLDG MAINT SVCSPUMP DOUBLE BASINADMIN SVCS/ FACILITIES IN A & J SEWER $ 742.50 05/11/2016 62225 BLDG MAINT SVCSPUMP TRIPLE BASINADMIN SVCS/ FACILITIES WW GRAINGER $ 233.56 05/11/2016 65050 BUILDING MAINTENANCE MATERIAL BELTS FOR COMBAT UNIT HEATERADMIN SVCS/ FACILITIES AMAZON MKTPLACE PMTS $ 160.09 05/11/2016 65050 BUILDING MAINTENANCE MATERIAL COLLECTORS DOOR INSTALLATIONADMIN SVCS/ FACILITIES WW GRAINGER $ 369.32 05/11/2016 65050 BUILDING MAINTENANCE MATERIAL COPPER PLUMBING SUPPLIESADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 156.02 05/11/2016 65050 BUILDING MAINTENANCE MATERIAL COVE BASE FOR SHEDADMIN SVCS/ FACILITIES ABLE DISTRIBUTORS $ 23.35 05/11/2016 65050 BUILDING MAINTENANCE MATERIAL DUCT TO CONCEAL LINE SETADMIN SVCS/ FACILITIES ALLAN J COLEMAN CO INC $ 611.04 05/11/2016 65050 BUILDING MAINTENANCE MATERIAL EQUIPMENT FOR EMERGENCY PLUMBINGADMIN SVCS/ FACILITIES ALLAN J COLEMAN CO INC $ 2,881.24 05/11/2016 65050 BUILDING MAINTENANCE MATERIAL EQUIPMENT FOR EMERGENCY PLUMBINGADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 15.95 05/11/2016 65050 BUILDING MAINTENANCE MATERIAL GENERAL SHOP/ANIMAL SHELTER SUPPLIESADMIN SVCS/ FACILITIES PURE ELECTRIC $ 81.81 05/11/2016 65050 BUILDING MAINTENANCE MATERIAL OUTSIDE SIGN AT CROWNADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 119.86 05/11/2016 65050 BUILDING MAINTENANCE MATERIAL PLUMBER SUPPLIESADMIN SVCS/ FACILITIES AMAZON MKTPLACE PMTS $ 83.98 05/11/2016 65050 BUILDING MAINTENANCE MATERIAL THERMAL BEVERAGE DISPENSERADMIN SVCS/ FACILITIES ALLAN J COLEMAN CO INC $ 199.92 05/11/2016 65050 BUILDING MAINTENANCE MATERIAL TOOLSADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 78.90 05/11/2016 65085 MINOR EQUIP & TOOLSTOOLS SERVICE CENTERADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 71.19 05/12/2016 62245 OTHER EQ MAINTACID WASH FOR FOUNTAIN PREPADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 101.41 05/12/2016 65050 BUILDING MAINTENANCE MATERIAL CHANDLER SUPPLIESADMIN SVCS/ FACILITIES STANDARD PIPE $ 513.38 05/12/2016 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER LEAK SUPPLIESADMIN SVCS/ FACILITIES STANDARD PIPE $ 249.53 05/12/2016 65050 BUILDING MAINTENANCE MATERIAL FIRE STATION 2 SUPPLIES FOR ALEX PORRATAADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 14.97 05/12/2016 65050 BUILDING MAINTENANCE MATERIAL FIRESTATION 2ADMIN SVCS/ FACILITIES STANDARD PIPE $ 83.42 05/12/2016 65050 BUILDING MAINTENANCE MATERIAL LEAHY PARK SUPPLIES FOR ALEX PORRATAADMIN SVCS/ FACILITIES STANDARD PIPE $ 279.09 05/12/2016 65050 BUILDING MAINTENANCE MATERIAL PARK PLUMBING SUPPLIESADMIN SVCS/ FACILITIES STANDARD PIPE $ 142.39 05/12/2016 65050 BUILDING MAINTENANCE MATERIAL PARKS REPAIRSADMIN SVCS/ FACILITIES STANDARD PIPE $ 500.00 05/12/2016 65050 BUILDING MAINTENANCE MATERIAL RPZ FOR JAMES PARKADMIN SVCS/ FACILITIES STANDARD PIPE $ 500.00 05/12/2016 65050 BUILDING MAINTENANCE MATERIAL RPZ FOR JAMES PARK 2ADMIN SVCS/ FACILITIES STANDARD PIPE $ 517.18 05/12/2016 65050 BUILDING MAINTENANCE MATERIAL RPZ JAMES PARK 3ADMIN SVCS/ FACILITIES STANDARD PIPE $ 33.97 05/12/2016 65050 BUILDING MAINTENANCE MATERIAL TESTING SUPPLIESADMIN SVCS/ FACILITIES CHICAGO BATTERY $ 443.80 05/12/2016 65050 BUILDING MAINTENANCE MATERIAL TOW BEHIND LIFT BATTERIESADMIN SVCS/ FACILITIES ERGO DEPOT INC $ 769.00 05/12/2016 65625 FURNITURES AND FIXTURESSECOND IT DESKADMIN SVCS/ FACILITIES CHICAGO DISCOUNT CLEAN $ 18.00 05/13/2016 65020 CLOTHINGALTERNATIONS FOR PUBLIC WORKS UNIFORMSADMIN SVCS/ FACILITIES STANDARD PIPE $ 465.00 05/13/2016 65050 BUILDING MAINTENANCE MATERIAL BENT PARK WATER HEATERADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 104.35 05/13/2016 65050 BUILDING MAINTENANCE MATERIAL COLLECTORS OFFICE DOOR INSTALLADMIN SVCS/ FACILITIES WW GRAINGER $ 21.24 05/13/2016 65050 BUILDING MAINTENANCE MATERIAL ECOLOGY-BELTS FOR EXHAUST FANSADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 293.86 05/13/2016 65050 BUILDING MAINTENANCE MATERIAL FIRESTATION HEADQUARTERSADMIN SVCS/ FACILITIES HAROLD'S TRUE VALUE HD $ 21.15 05/13/2016 65050 BUILDING MAINTENANCE MATERIAL FITTINGS FOR MURDOCH BOX REPLACEMENTADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 14.97 05/13/2016 65050 BUILDING MAINTENANCE MATERIAL LIFEGUARD CHAIRSADMIN SVCS/ FACILITIES STANDARD PIPE $ 539.10 05/13/2016 65050 BUILDING MAINTENANCE MATERIAL LOVE LACE PARK RPZADMIN SVCS/ FACILITIES STANDARD PIPE $ 100.65 05/13/2016 65050 BUILDING MAINTENANCE MATERIAL PARK OPENING SUPPLIESADMIN SVCS/ FACILITIES ABLE DISTRIBUTORS $ 66.05 05/13/2016 65050 BUILDING MAINTENANCE MATERIAL ROCKS FOR DRAINSADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 113.28 05/13/2016 65050 BUILDING MAINTENANCE MATERIAL TILE REPAIR FOR ECOLOGY KITCHEN AREAADMIN SVCS/ FACILITIES HALOGEN SUPPLY COMPANY $ 950.00 05/16/2016 62245 OTHER EQ MAINT2 PART EPOXY FOR CONCRETE REPAIRADMIN SVCS/ FACILITIES HALOGEN SUPPLY COMPANY $ 1,033.40 05/16/2016 62245 OTHER EQ MAINTMATERIALS FOR FOUNTAINADMIN SVCS/ FACILITIES GFS STORE #1915 $ 51.96 05/16/2016 65040 JANITORIAL SUPPLIESPLASTIC TABLE CLOTHSADMIN SVCS/ FACILITIES HOMEDEPOT.COM $ 44.81 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL ACCESS PANEL FOR ATTIC ACCESSADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 155.85 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL ANIMAL SHELTER INDOOR LIGHTSADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 402.19 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL BUILDING MATERIALSADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 118.85 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL CABLE ORGANIZATION/REROUTING SUPPLIESADMIN SVCS/ FACILITIES NCH CORPORATION $ 341.40 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL CHEMICALS FOR CIVIC CENTERADMIN SVCS/ FACILITIES NCH CORPORATION $ 302.28 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL CHEMICALS FOR FIRESTATION 2ADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 222.47 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTERJuly 11, 2016Page 2 of 1658 of 612 Bank of America Credit Card Statement for the Period ending May 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 267.94 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER SUPPLIESADMIN SVCS/ FACILITIES LEMOI ACE HARDWARE $ 9.92 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL COLLECTORS DOOR INSTALLADMIN SVCS/ FACILITIES LEMOI ACE HARDWARE $ 9.99 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL COLLECTORS DOOR INSTALLADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 5.74 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL COLLECTORS DOOR INSTALLADMIN SVCS/ FACILITIES METAL SUPERMARKETS $ 58.05 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL COLLECTORS DOOR INSTALLADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 15.94 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL FIRE STATION 1 OUTSIDE LIGHTSADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 56.94 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL FIRESTATION HEADQUARTERSADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 79.85 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL FOUNTAIN WORKADMIN SVCS/ FACILITIES AMAZON MKTPLACE PMTS $ 960.00 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL HAND DRYER REPLACEMENTADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ (24.98) 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL HOME DEPOT MATERIALS REFUNDADMIN SVCS/ FACILITIES PURE ELECTRIC $ 288.00 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL PARKS PATH LIGHTSADMIN SVCS/ FACILITIES CONNEXION $ 128.90 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL SECURITY LIGHTSADMIN SVCS/ FACILITIES LEMOI ACE HARDWARE $ 31.98 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES FOR POLICE DEPARTMENTADMIN SVCS/ FACILITIES CONNEXION $ 289.74 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL TOOLS AND MATERIALS STOCKADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 29.97 05/16/2016 65085 MINOR EQUIP & TOOLSRATCHET SET FOR LARRY DOMBROWSKIADMIN SVCS/ FACILITIES NCH CORPORATION $ 302.28 05/17/2016 65050 BUILDING MAINTENANCE MATERIAL CHEMICALS FOR CIVIC CENTER FLOORADMIN SVCS/ FACILITIES CONNEXION $ 5.67 05/17/2016 65050 BUILDING MAINTENANCE MATERIAL CUTTING AND DRILLING OILADMIN SVCS/ FACILITIES STANDARD PIPE $ 162.42 05/17/2016 65050 BUILDING MAINTENANCE MATERIAL FIRE STATION 2 SUPPLIES FOR ALEX PORRATAADMIN SVCS/ FACILITIES LEMOI ACE HARDWARE $ 19.80 05/17/2016 65050 BUILDING MAINTENANCE MATERIAL KEYCHAIN FOR HRADMIN SVCS/ FACILITIES STANDARD PIPE $ 77.82 05/17/2016 65050 BUILDING MAINTENANCE MATERIAL PLUMBING SUPPLIESADMIN SVCS/ FACILITIES STANDARD PIPE $ (230.18) 05/17/2016 65050 BUILDING MAINTENANCE MATERIAL REFUND FOR PLUMBING SUPPLIESADMIN SVCS/ FACILITIES CONNEXION $ 86.21 05/17/2016 65050 BUILDING MAINTENANCE MATERIAL TENANT WORK SPACEADMIN SVCS/ FACILITIES CONNEXION $ 356.03 05/17/2016 65050 BUILDING MAINTENANCE MATERIAL TENANT WORK SPACEADMIN SVCS/ FACILITIES CONTRACTORS ACOUSTICAL $ 315.00 05/17/2016 65050 BUILDING MAINTENANCE MATERIAL ZIPWALL FOR COLLECTORS DOOR INSTALLADMIN SVCS/ FACILITIES MENARDS PLAINFIELD IL $ 59.88 05/17/2016 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/ FACILITIES WALGREENS #16246 $ 29.54 05/17/2016 65095 OFFICE SUPPLIESPICTURESADMIN SVCS/ FACILITIES WALGREENS #2619 $ 32.97 05/17/2016 65095 OFFICE SUPPLIESPICTURESADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 72.59 05/18/2016 62245 OTHER EQ MAINTTOOLS FOR FOUNTAIN SQUAREADMIN SVCS/ FACILITIES STANDARD PIPE $ 69.57 05/18/2016 65050 BUILDING MAINTENANCE MATERIAL FIRE STATION 2 ALEX PORRATAADMIN SVCS/ FACILITIES LEMOI ACE HARDWARE $ 12.00 05/18/2016 65050 BUILDING MAINTENANCE MATERIAL MAIN LIBRARY OUTSIDE LIGHTSADMIN SVCS/ FACILITIES STANDARD PIPE $ 48.60 05/18/2016 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR CIVIC CENTER LEAKADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ (164.97) 05/18/2016 65050 BUILDING MAINTENANCE MATERIAL REFUND FOR CIVIC CENTER SUPPLIESADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 99.00 05/18/2016 65050 BUILDING MAINTENANCE MATERIAL SHOP SUPPLIESADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 67.89 05/19/2016 62245 OTHER EQ MAINTTOOLS FOR TRUCKADMIN SVCS/ FACILITIES AMAZON MKTPLACE PMTS $ 96.36 05/19/2016 65050 BUILDING MAINTENANCE MATERIAL AIR DIFFUSER FOR CHANDLER CENTERADMIN SVCS/ FACILITIES GIH GLOBALINDUSTRIALEQ $ 271.67 05/19/2016 65050 BUILDING MAINTENANCE MATERIAL BARRICADE POST AND CHAINADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 26.49 05/19/2016 65050 BUILDING MAINTENANCE MATERIAL GENERAL SUPPLIESADMIN SVCS/ FACILITIES STANDARD PIPE $ 55.07 05/19/2016 65050 BUILDING MAINTENANCE MATERIAL LOVE LACE PARK TOILETADMIN SVCS/ FACILITIES THE HOME DEPOT #8598 $ 107.46 05/19/2016 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR SIDING SHEDADMIN SVCS/ FACILITIES HALOGEN SUPPLY COMPANY $ 850.40 05/19/2016 65050 BUILDING MAINTENANCE MATERIAL PAINT AND EPOXY FOR FOUNTAIN SQUAREADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 54.82 05/19/2016 65050 BUILDING MAINTENANCE MATERIAL POLICE DEPT SUPPLIESADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ (4.07) 05/19/2016 65050 BUILDING MAINTENANCE MATERIAL TAX REFUND FOR ACCESS PANELADMIN SVCS/ FACILITIES PURE ELECTRIC $ 253.05 05/19/2016 65050 BUILDING MAINTENANCE MATERIAL TENANT WORK SPACEADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 73.66 05/20/2016 62245 OTHER EQ MAINTTOOLS AND TRAY LINERS FOR FOUNTAIN PAINTINGADMIN SVCS/ FACILITIES CONNEXION $ 111.94 05/20/2016 65050 BUILDING MAINTENANCE MATERIAL DATA CABLE RELOCATIONADMIN SVCS/ FACILITIES FRIDGE FILTERS, INC. $ 147.93 05/20/2016 65050 BUILDING MAINTENANCE MATERIAL FRIDGE AND ICE MAKER WATER FILTERADMIN SVCS/ FACILITIES STANDARD PIPE $ 71.11 05/20/2016 65050 BUILDING MAINTENANCE MATERIAL MATERIALS TO REPAIR PIPE BURSTADMIN SVCS/ FACILITIES STANDARD PIPE $ 364.46 05/20/2016 65050 BUILDING MAINTENANCE MATERIAL PARKS REPAIRSADMIN SVCS/ FACILITIES AMAZON.COM AMZN.COM/BI $ 19.98 05/20/2016 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 82.13 05/23/2016 62245 OTHER EQ MAINTMATERIALS FOR FOUNTAIN SQUARE MECHANICSADMIN SVCS/ FACILITIES WW GRAINGER $ 170.40 05/23/2016 62245 OTHER EQ MAINTPUNCH TO MAKE NEW GASKETSADMIN SVCS/ FACILITIES GIH GLOBALINDUSTRIALEQ $ 18.25 05/23/2016 65050 BUILDING MAINTENANCE MATERIAL CHAIN HOOKS AND CONNECTORSADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 13.33 05/23/2016 65050 BUILDING MAINTENANCE MATERIAL FIRE STATION 2 SUPPLIESADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 208.21 05/23/2016 65050 BUILDING MAINTENANCE MATERIAL FIRE STATION 2 SUPPLIESADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 68.55 05/23/2016 65050 BUILDING MAINTENANCE MATERIAL FIRE STATION 2 SUPPLIESADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 79.52 05/23/2016 65050 BUILDING MAINTENANCE MATERIAL HOSE AND TRIMMING TOOLSADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 52.53 05/23/2016 65050 BUILDING MAINTENANCE MATERIAL PAINTING SUPPLIESADMIN SVCS/ FACILITIES ANDERSON LOCK CO $ 78.63 05/23/2016 65050 BUILDING MAINTENANCE MATERIAL POLICE DEPARTMENT OFFICEADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ (4.77) 05/23/2016 65050 BUILDING MAINTENANCE MATERIAL REFUND FOR TAX-PAINTING SUPPLIESADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 93.70 05/23/2016 65050 BUILDING MAINTENANCE MATERIAL SUPPLIESADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 27.00 05/23/2016 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES FOR SERVICE CENTERADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 83.20 05/23/2016 65050 BUILDING MAINTENANCE MATERIAL TENANT WORK SPACEADMIN SVCS/ FACILITIES NORTH AMERICAN CORP $ 41.40 05/24/2016 65040 JANITORIAL SUPPLIESVACUUM CLEANER BAGSADMIN SVCS/ FACILITIES ENTERPRISE RENT-A-CAR $ 127.22 05/24/2016 65050 BUILDING MAINTENANCE MATERIAL ACCIDENTAL CHARGE-REFUNDEDADMIN SVCS/ FACILITIES LEMOI ACE HARDWARE $ 46.93 05/24/2016 65050 BUILDING MAINTENANCE MATERIAL ELECTRICCAL MATERIALS FOR MAPLE GARAGE EXHAUST FANADMIN SVCS/ FACILITIES JOHNSTONE SUPPLY OF NI $ 89.50 05/24/2016 65050 BUILDING MAINTENANCE MATERIAL MOTOR BLOWER FOR MAPLE GARAGE EXHAUST FANADMIN SVCS/ FACILITIES STANDARD PIPE $ 46.82 05/24/2016 65050 BUILDING MAINTENANCE MATERIAL PARK OPENINGSADMIN SVCS/ FACILITIES ENTERPRISE RENT-A-CAR $ (127.22) 05/24/2016 65050 BUILDING MAINTENANCE MATERIAL REFUND FOR ACCIDENTAL CHARGEADMIN SVCS/ FACILITIES WALGREENS #16246 $ 9.33 05/24/2016 65095 OFFICE SUPPLIESPICTURESJuly 11, 2016Page 3 of 1659 of 612 Bank of America Credit Card Statement for the Period ending May 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIES LEMOI ACE HARDWARE $ 55.89 05/25/2016 62245 OTHER EQ MAINTCHEMICALS FOR FOUNTAIN SQUAREADMIN SVCS/ FACILITIES STANDARD PIPE $ 129.70 05/25/2016 65050 BUILDING MAINTENANCE MATERIAL DEMPSTER AND LEVY SUPPLIESADMIN SVCS/ FACILITIES CONNEXION $ 31.56 05/25/2016 65050 BUILDING MAINTENANCE MATERIAL EXTERIOR LIGHTSADMIN SVCS/ FACILITIES PURE ELECTRIC $ 89.38 05/25/2016 65050 BUILDING MAINTENANCE MATERIAL EXTERIOR LIGHTSADMIN SVCS/ FACILITIES LEMOI ACE HARDWARE $ 15.98 05/25/2016 65050 BUILDING MAINTENANCE MATERIAL MAINTENANCE MATERIALSADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 13.96 05/25/2016 65050 BUILDING MAINTENANCE MATERIAL NOYES SUPPLIESADMIN SVCS/ FACILITIES CONNEXION $ 42.45 05/25/2016 65050 BUILDING MAINTENANCE MATERIAL TENANT SPACEADMIN SVCS/ FACILITIES MARK`S PLUMBING PARTS $ 270.56 05/25/2016 65050 BUILDING MAINTENANCE MATERIAL TOILET FOR DEMPSTER STREET BEACHADMIN SVCS/ FACILITIES MARK`S PLUMBING PARTS $ 539.71 05/25/2016 65050 BUILDING MAINTENANCE MATERIAL TOILETS FOR SERVICE CENTERADMIN SVCS/ FACILITIES PAYPAL REELNUTS $ 75.00 05/25/2016 65050 BUILDING MAINTENANCE MATERIAL WATER FURNACE ELECTRONIC BOARD FOR GIBS MORRISON CENTERADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 180.83 05/26/2016 65050 BUILDING MAINTENANCE MATERIAL BUILDING MATERIALADMIN SVCS/ FACILITIES STANDARD PIPE $ 113.59 05/26/2016 65050 BUILDING MAINTENANCE MATERIAL DEMPSTER STREET TOILETADMIN SVCS/ FACILITIES JOHNSTONE SUPPLY OF NI $ 233.99 05/26/2016 65050 BUILDING MAINTENANCE MATERIAL ELECTRICAL PARTS FOR CIVIC CENTER HEAT PUMPADMIN SVCS/ FACILITIES JOHNSON LOCKSMITH INC $ 45.00 05/26/2016 65050 BUILDING MAINTENANCE MATERIAL FILE CABINET KEYSADMIN SVCS/ FACILITIES LEMOI ACE HARDWARE $ 9.99 05/26/2016 65050 BUILDING MAINTENANCE MATERIAL FOUNTAIN SQUARE PITADMIN SVCS/ FACILITIES CONNEXION $ 173.25 05/26/2016 65050 BUILDING MAINTENANCE MATERIAL LIGHTING FIXTURESADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 83.90 05/26/2016 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR FOUNTAIN SQUAREADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 13.58 05/26/2016 65050 BUILDING MAINTENANCE MATERIAL OUTLETS AND LIGHTINGADMIN SVCS/ FACILITIES STANDARD PIPE $ 150.22 05/26/2016 65050 BUILDING MAINTENANCE MATERIAL PARK OPENINGS SUPPLIESADMIN SVCS/ FACILITIES STANDARD PIPE $ 123.42 05/26/2016 65050 BUILDING MAINTENANCE MATERIAL SERVICE CENTER SUPPLIESADMIN SVCS/ FACILITIES PURE ELECTRIC $ 71.70 05/26/2016 65050 BUILDING MAINTENANCE MATERIAL TENANT SPACEADMIN SVCS/ FACILITIES WW GRAINGER $ 63.16 05/26/2016 65050 BUILDING MAINTENANCE MATERIAL TRANSFORMER FOR HEAT PUMP AT CIVIC CENTERADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 194.55 05/27/2016 65050 BUILDING MAINTENANCE MATERIAL FLAG POLE LIGHTSADMIN SVCS/ FACILITIES MOST DEPENDABLE FOUNTA $ 631.00 05/27/2016 65050 BUILDING MAINTENANCE MATERIAL FOUNTAIN PARTSADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 6.57 05/27/2016 65050 BUILDING MAINTENANCE MATERIAL FOUNTAIN SQUARE SUPPLIESADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 311.99 05/27/2016 65050 BUILDING MAINTENANCE MATERIAL LUMBER AND PAINT TO REPAIR EXISTING BENCHESADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 54.88 05/27/2016 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR FOUNTAIN AND MISC PROJECTSADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 98.75 05/27/2016 65050 BUILDING MAINTENANCE MATERIAL PARK SUPPLIES FOR LARRY AND ALEXADMIN SVCS/ FACILITIES STANDARD PIPE $ 213.99 05/27/2016 65050 BUILDING MAINTENANCE MATERIAL POLICE DEPARTMENT SUMP PUMP PARTADMIN SVCS/ FACILITIES STANDARD PIPE $ 293.55 05/27/2016 65050 BUILDING MAINTENANCE MATERIAL PUMP FOR POLICE DEPARTMENTADMIN SVCS/ FACILITIES LEMOI ACE HARDWARE $ 23.46 05/27/2016 65085 MINOR EQUIPMENT AND TOOLSMAINTENANCE TOOLSADMIN SVCS/ FACILITIES CONNEXION $ 296.86 05/30/2016 65050 BUILDING MAINTENANCE MATERIAL ANIMAL SHELTER/GLOVESADMIN SVCS/ FACILITIES ANDERSON LOCK CO $ 952.86 05/30/2016 65050 BUILDING MAINTENANCE MATERIAL SPARE DOOR HANDLES FOR SHOPADMIN SVCS/ FACILITIES AMERICAN FLAGS EXP $ 734.42 05/30/2016 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES-FLAGSADMIN SVCS/ HUMAN RES VALLI PRODUCE $ 10.53 05/04/2016 65125 OTHER COMMODITIESSUPPLIES FOR PUBLIC SERVICE RECOGNITION WEEKADMIN SVCS/ HUMAN RES AMAZON.COM $ 75.20 05/06/2016 65010 BOOKS, PUBLICATIONS, MAPSSAFETY BINDERSADMIN SVCS/ HUMAN RES EQF TALX CORPORATION $ 27.95 05/10/2016 62160 EMPLOYMENT TESTING SERVICES EMPLOYMENT VERIFICATIONADMIN SVCS/ HUMAN RES PAYPAL APA-IL $ 100.00 05/10/2016 62512 RECRUITMENT SERVICESCD JOB POSTING ON APAADMIN SVCS/ HUMAN RES ACCURATE BIOMETRICS IN $ 1,000.00 05/11/2016 62160 EMPLOYMENT TESTING SERVICES FINGERPRINTINGADMIN SVCS/ HUMAN RES EINSTEIN BROS-ONLINE C $ 105.96 05/12/2016 62310 HR ONLY - CITY WIDE TRAININGFOOD FOR NEW EMPLOYEE ORIENTATION.ADMIN SVCS/ HUMAN RES NATIONAL EMPLOYMENT LA $ 596.25 05/13/2016 62295 TRAINING & TRAVELTRAINING - LINADMIN SVCS/ HUMAN RES CROWN TROPHY 54 $ 30.00 05/13/2016 65125 OTHER COMMODITIESRETIREMENT PLAQUES FORD, CRUZADMIN SVCS/ HUMAN RES IPRA $ 165.00 05/17/2016 62512 RECRUITMENT SERVICESPRCS JOB POSTINGADMIN SVCS/ HUMAN RES FLAT TOP GRILL - EVAN $ 31.00 05/20/2016 62310 HR ONLY - CITY WIDE TRAININGDE-BRIEF LUNCH WITH VENDOR (URBAN BALANCE) AFTER SERIES OF TRAININGS.ADMIN SVCS/ HUMAN RES PANINO'S PIZZERIA OR $ 35.00 05/20/2016 62310 HR ONLY - CITY WIDE TRAININGFOOD FOR LUNCH AND LEARN.ADMIN SVCS/ HUMAN RES MALNATIS 22 $ 105.00 05/26/2016 62295 TRAINING & TRAVELLUNCH FOR PRCS LUNCH AND LEARN. CHARGED TO THEIR ACCOUNT.ADMIN SVCS/FLEETAMAZON MKTPLACE PMTS $ 65.90 05/02/2016 65060 MATERIALS TO MAINTAIN AUTOSDEUTCH CONNECTORSADMIN SVCS/FLEETCABLETIESPL $ 32.12 05/05/2016 65060 MATERIALS TO MAINTAIN AUTOS14" ZIP TIESADMIN SVCS/FLEETWW GRAINGER $ 30.94 05/05/2016 65085 MINOR EQUIPMENT AND TOOLSSHELF BIN DIVIDERSADMIN SVCS/FLEETREFUSE PARTS DEPOT LLC $ 200.64 05/06/2016 65060 MATERIALS TO MAINTAIN AUTOSCAN-LIFT TIPPER HANDLESADMIN SVCS/FLEETREFUSE PARTS DEPOT LLC $ 394.33 05/06/2016 65060 MATERIALS TO MAINTAIN AUTOSCAN-LIFT TIPPER VALVESADMIN SVCS/FLEETIPASS AUTOREPLENISH #5 $ 40.00 05/09/2016 65060 MATERIALS TO MAINTAIN AUTOSI PASS FOR POOL CARS REPLENISHADMIN SVCS/FLEETYANKEE SUPPLY CO $ 66.67 05/09/2016 65085 MINOR EQUIP & TOOLSSHELVING CLIPSADMIN SVCS/FLEETWW GRAINGER $ 29.60 05/10/2016 65060 MATERIALS TO MAINTAIN AUTOSFEMALE COUPLERSADMIN SVCS/FLEETPANINO'S PIZZERIA OR $ 121.37 05/13/2016 65125 OTHER COMMODITIESEMPLOYEE APPRECIATION LUNCHADMIN SVCS/FLEETWW GRAINGER $ 400.75 05/16/2016 65085 MINOR EQUIP & TOOLSSHELF BINSADMIN SVCS/FLEETWW GRAINGER $ 77.14 05/16/2016 65085 MINOR EQUIPMENT AND TOOLSSHELF BIN DIVIDERSADMIN SVCS/FLEETWW GRAINGER $ 210.83 05/19/2016 65060 MATERIALS TO MAINTAIN AUTOSTURBO HOSE CLAMPS..MULTIPLE SIZESADMIN SVCS/FLEETWW GRAINGER $ 70.34 05/23/2016 65060 MATERIALS TO MAINTAIN AUTOSSAE HOSE CLAMPSADMIN SVCS/FLEET4TE SOS INTERNET VEHIC $ 1.27 05/30/2016 65045 LICENSING/REGULATORY SUPPLIES #606 PLATE RENEWAL PROCESSING FEEADMIN SVCS/FLEET4TE SOSINTERNET VEHICL $ 54.00 05/30/2016 65045 LICENSING/REGULATORY SUPPLIES TRAILER #606 LICENSE PLATE RENEWALADMN SVCS/ADMINAMAZON MKTPLACE PMTS $ 60.26 05/30/2016 65020 CLOTHINGOUTER JACKET FOR PARKING ENFORCEMENT OFFICER.ADMN SVCS/INFO SYSHELLO HELLOFAX $ 15.00 05/02/2016 62340 IS SUPPORT FEESHELLOFAX NUMBER PORTING CHARGEADMN SVCS/INFO SYSDNH GODADDY.COM $ 18.17 05/04/2016 62340 IS SUPPORT FEESWALKEVANSTON DOMAIN NAME REGISTRATRIONADMN SVCS/INFO SYSWPENGINE.COM $ 104.00 05/04/2016 62340 IS SUPPORT FEESWPENGINE HOSTINGADMN SVCS/INFO SYSCOMCAST CHICAGO CS 1X $ 187.15 05/10/2016 62340 IS SUPPORT FEES1600 CHURCH COMCAST SERVICEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 10.99 05/10/2016 65555 PERSONAL COMPUTER EQMINI DISPLAYPORT TO DVI CABLEADMN SVCS/INFO SYSWUFOO.COM/CHARGE $ 599.00 05/11/2016 62335 DATA PROCESSING SERVICEANNUAL WUFOO SERVICEADMN SVCS/INFO SYSAPL ITUNES.COM/BILL $ 5.30 05/11/2016 65555 PERSONAL COMPUTER EQTASK TASK APP FOR TESTINGJuly 11, 2016Page 4 of 1660 of 612 Bank of America Credit Card Statement for the Period ending May 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 148.19 05/12/2016 65095 OFFICE SUPPLIESMONITOR FOR RECREATIONADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 148.19 05/12/2016 65555 PERSONAL COMPUTER EQDELL 24 INCH MONITORADMN SVCS/INFO SYSCRUCIAL.COM $ 53.99 05/12/2016 65555 PERSONAL COMPUTER EQRAM FOR TOUGHBOOKADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 296.38 05/13/2016 65095 OFFICE SUPPLIES2 MONITORS FOR RECREATION 24 INCHESADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 592.76 05/13/2016 65555 PERSONAL COMPUTER EQ4 DELL 24 INCH MONITORSADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 63.09 05/13/2016 65555 PERSONAL COMPUTER EQCABLE MANAGEMENTADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 248.57 05/13/2016 65555 PERSONAL COMPUTER EQCISCO 7965 PHONEADMN SVCS/INFO SYSATT BUS PHONE PMT $ 7.79 05/13/2016 65555 PERSONAL COMPUTER EQSHIPPING COST FOR NETWORK EQUIPMENTADMN SVCS/INFO SYSEDITME $ 49.00 05/16/2016 62340 IS SUPPORT FEESMONTHLY EDITME ACCOUNTADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 25.08 05/16/2016 65555 PERSONAL COMPUTER EQCABLE MANAGEMENTADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 240.75 05/16/2016 65555 PERSONAL COMPUTER EQWALLMOUNT CABINETADMN SVCS/INFO SYSCOMCAST CHICAGO CS 1X $ 212.40 05/17/2016 62341 INTERNET SOLUTION PROVIDERSHOWARD STREET OUTPOST COMCAST SERVICEADMN SVCS/INFO SYSAMAZON.COM $ 29.79 05/18/2016 65555 PERSONAL COMPUTER EQ3 SERIAL TO USB CONVERTERSADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 148.19 05/19/2016 65555 PERSONAL COMPUTER EQ24 INCH DELL MONITORADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 148.19 05/19/2016 65555 PERSONAL COMPUTER EQDELL 24 INCH MONITORADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 225.73 05/19/2016 65555 PERSONAL COMPUTER EQREPLACEMENT BATTERY FOR UPSADMN SVCS/INFO SYSATT BUS PHONE PMT $ 715.88 05/19/2016 65555 PERSONAL COMPUTER EQWIRELESS ACCESS POINTADMN SVCS/INFO SYSHELLO HELLOFAX $ 79.91 05/23/2016 62340 IS SUPPORT FEESMONTHLY HELLOFAX SERVICEADMN SVCS/INFO SYSATT BUS PHONE PMT $ 715.88 05/23/2016 65555 PERSONAL COMPUTER EQNETWORKING EQUIPMENTADMN SVCS/INFO SYSBEST BUY 00003137 $ 239.97 05/24/2016 65555 PERSONAL COMPUTER EQIPAD KEYBOARD/CASE PURCHASEADMN SVCS/INFO SYSDNH GODADDY.COM $ 17.17 05/25/2016 62340 IS SUPPORT FEESEVANSTON ANIMAL SHELTER URL RENEWALADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 203.94 05/25/2016 65555 PERSONAL COMPUTER EQUPS NETWORK MANAGEMENT CARDADMN SVCS/INFO SYSBEST BUY 00003137 $ (177.76) 05/26/2016 65555 PERSONAL COMPUTER EQRETURN OF UNUSED IPAD CASES.ADMN SVCS/INFO SYSZENDESK, INC. $ 377.00 05/30/2016 62340 IS SUPPORT FEESHELPDESK TICKETING SYSTEM. MONTHLY COST.ADMN SVCS/INFO SYSALPINA MANUFACTURING L $ 197.92 05/30/2016 65555 PERSONAL COMPUTER EQFRAMES FOR COUNCIL POSTER.ADMN SVCS/PARKIING SVCS CITY OF EVANSTON-METER $ 0.25 05/04/2016 65085 MINOR EQUIP & TOOLSMETER TESTADMN SVCS/PARKIING SVCS CITY OF EVANSTON PAY A $ 2.00 05/05/2016 65085 MINOR EQUIP & TOOLSMETER TESTADMN SVCS/PARKIING SVCS ALLAN J COLEMAN CO INC $ 1,500.00 05/11/2016 65050 BUILDING MAINTENANCE MATERIAL PLUMBING SUPPLIESADMN SVCS/PARKIING SVCS CONNEXION $ 267.43 05/23/2016 62230 SVC TO MAINTAIN MAINSLAMPS FOR LOT 60ADMN SVCS/PARKIING SVCS ANDERSON PEST SOLUTION $ 200.00 05/23/2016 68205 PUBLIC WKS CONTINGENCIESMAPLE GARAGE MONTHLY PEST SERVICEADMN SVCS/PARKIING SVCS CONNEXION $ 114.05 05/25/2016 65050 BUILDING MAINTENANCE MATERIAL ELEVATOR LAMPSCITY MGR'S OFFASPA $ 100.00 05/06/2016 62360 MEMBERSHIP DUESMEMBERSHIP DUESCITY MGR'S OFFEDZO'S BURGER SHOP - $ 171.42 05/06/2016 62490 OTHER PROGRAM COSTSFOODSTUFFS FOR STAFF RECOGNITION WEEK.CITY MGR'S OFFDOLLARTREE $ 36.00 05/10/2016 65125 OTHER COMMODITIESPUBLIC SERVICE APPRECIATION GIFTSCITY MGR'S OFFLUCKY PLATTER RESTAURA $ 225.48 05/11/2016 65025 FOODCITY COUNCIL FOODCITY MGR'S OFFGFS STORE #1915 $ 110.17 05/11/2016 65125 OTHER COMMODITIESPUBLIC SERVICE APPRECIATION GIFTSCITY MGR'S OFFTHE HOME DEPOT 1902 $ 159.48 05/11/2016 65125 OTHER COMMODITIESPUBLIC SERVICE APPRECIATION GIFTSCITY MGR'S OFFNIU OUTREACH $ 365.00 05/12/2016 62295 TRAINING & TRAVEL5TH ANNUAL WOMEN IN LOCAL GOVERNMENT CONFERENCE CHARGE.CITY MGR'S OFFDD/BR #338026 Q35 $ 37.95 05/12/2016 65125 OTHER COMMODITIESPUBLIC SERVICE APPRECIATION GIFTSCITY MGR'S OFFTHE HOME DEPOT 1902 $ 23.88 05/12/2016 65125 OTHER COMMODITIESPUBLIC SERVICE APPRECIATION GIFTSCITY MGR'S OFFTHE HOME DEPOT 1902 $ (8.73) 05/12/2016 65125 OTHER COMMODITIESPUBLIC SERVICE APPRECIATION GIFTSCITY MGR'S OFFCOST PLUS WLD #147 $ 17.92 05/13/2016 65125 OTHER COMMODITIESPUBLIC SERVICE APPRECIATION GIFTSCITY MGR'S OFFDOIST LTD. $ 28.99 05/17/2016 64545 (IS ONLY) PERSONAL COMP SOFTWARE SOFTWARE PROGRAMCITY MGR'S OFFM M LIMOUSINE SERVICE $ 312.50 05/20/2016 62295 TRAINING & TRAVELTRAVEL CHARGE FOR WOMEN IN LOCAL GOVERNMENT CONFERENCE.CITY MGR'S OFFM M LIMOUSINE SERVICE $ 312.50 05/20/2016 62295 TRAINING & TRAVELTRAVEL CHARGE FOR WOMEN IN LOCAL GOVERNMENT CONFERENCE.CITY MGR'S OFFJIMMY JOHNS - 44 - MOT $ 28.23 05/20/2016 65025 FOODALDERMAN AND CITY MANAGER LUNCH MEETINGCITY MGR'S OFFKOI CHINESE & SUSHI $ 97.75 05/20/2016 66040 GENERAL ADMINISTRATIONART COMMITTEE LUNCHCITY MGR'S OFFNOODLES & CO 606 $ 148.90 05/24/2016 65025 FOODCITY COUNCIL FOODCITY MGR'S OFFSHERATON BOSTON HOTEL $ 821.08 05/25/2016 66040 GENERAL ADMINISTRATIONJENNIFER LASIK HOTEL FOR AMERICANS FOR ARTS CONVENTIONCITY MGR'S OFFILLINOIS CITY COUNTY M $ 220.00 05/26/2016 62360 MEMBERSHIP DUESILCMA MEMBERSHIP DUES.CITY MGR'S OFFTHE ABBEY RESORT AND A $ 276.52 05/27/2016 62295 TRAINING & TRAVELLODGING CHARGE FOR CONFERENCE ATTENDANCE.CITY MGR'S OFFNIU OUTREACH $ 360.00 05/30/2016 62295 TRAINING & TRAVEL5TH ANNUAL WOMEN IN LOCAL GOVERNMENT CONFERENCE CHARGECITY MGR'S OFFNIU OUTREACH $ 240.00 05/30/2016 62295 TRAINING & TRAVEL5TH ANNUAL WOMEN IN LOCAL GOVERNMENT CONFERENCE CHARGE.CITY MGR'S OFFDOWNTOWN EVANSTON $ 80.00 05/30/2016 62490 OTHER PROGRAM COSTSEMPLOYEE OF THE WEEK GIFTSCITY OF EVANSTONCREDIT INTERNATIONAL TRANSACTION FEE $ (0.01) 05/11/2016 62295 TRAINING & TRAVELFRAUDULANT CHARGE. IT HAS BEEN RESOLVED.CITY OF EVANSTONCREDIT INTERNATIONAL TRANSACTION FEE $ (0.01) 05/11/2016 62295 TRAINING & TRAVELFRAUDULANT CHARGE. IT HAS BEEN RESOLVED.CITY OF EVANSTONCLAIM ADJ/DONNAPLAY.COM $ (1.00) 05/11/2016 62295 TRAINING & TRAVELFRAUDULANT CHARGE. IT HAS BEEN RESOLVED.CITY OF EVANSTONCLAIM ADJ/DONNAPLAY.COM $ (1.00) 05/11/2016 62295 TRAINING & TRAVELFRAUDULANT CHARGE. IT HAS BEEN RESOLVED.CITY OF EVANSTONWHEATFIELDS EATERY AND $ 17.81 05/24/2016 62295 TRAINING & TRAVELMEAL WHILE ATTENDING IIMC CONFERENCE IN OMAHA, NE.CITY OF EVANSTONRIGEL AIRPORT SERVICE $ 16.60 05/27/2016 62295 TRAINING & TRAVELLUNCH WHILE WAITING IN THE OMAHA AIRPORT.CITY OF EVANSTONHILTON HOTELS OMAHA $ 1,148.90 05/30/2016 62295 TRAINING & TRAVELHOTEL STAY AND ONE NIGHT ROOM SERVICE.CMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 69.89 05/10/2016 62205 ADVERTISINGAD NOTICE FOR BID 16-49 LADD ARBORETUM WINDMILL DEMOLITION PROJECT # 616011 LADD ARBORETUM WINDMILLCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 93.89 05/10/2016 62205 ADVERTISINGAD NOTICE FOR RFP 16-47 MAIN ST CORRIDOR IMPROVEMENT ENGINEERING DESIGN SERVICES PROJECT #416535 MAIN ST COMMONS IMPROVEMENTCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 66.69 05/10/2016 62205 ADVERTISINGAD NOTICE RFP 16-46 HANDYMAN SERVICE AGREEMENTCMO/ FINANCE ADMINCITY OF EVANSTON-METER $ 0.75 05/16/2016 62295 TRAINING & TRAVELPARKING FOR MEETINGJuly 11, 2016Page 5 of 1661 of 612 Bank of America Credit Card Statement for the Period ending May 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 69.09 05/17/2016 62461 SEWER MAINTENANCE CONTRACTSAD NOTICE BID 16-48 LARGE DIAMETER SEWER REHABILITATION DAVIS ST. PROJECT #416506CMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 1,820.00 05/18/2016 66040 GENERAL ADMINISTRATIONAD NOTICE RFQ 16-42 FOUNTAIN SQUARE PUBLIC ART PROJECT -#516004 FOUNTAIN SQCMO/ FINANCE ADMINCITY OF EVANSTON-METER $ 1.50 05/20/2016 62295 TRAINING & TRAVELPARKING FOR MEETINGCMO/ FINANCE ADMININTERNATIONAL TRANSACTION FEE $ 0.09 05/23/2016 62295 TRAINING & TRAVELCANADIAN TRANSACTION FEE FOR TRANSPORTATION FOR GFOA CONFERENCECMO/ FINANCE ADMINUP EXPRESS PEARSON TVM $ 9.12 05/23/2016 62295 TRAINING & TRAVELTRANSPORTATION FOR GFOA CONFERENCECMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 53.09 05/24/2016 62130 LITIGATIONAD NOTICE RFP 16-26 INSURANCE CONSULTING SERVICESCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 64.29 05/24/2016 64005 ELECTRICITYAD NOTICE RFP 16-44 INDICATIVE PRICING FOR ELECTRIC ENERGY SUPPLY FOR CITY OWNED FACILITIESCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 122.18 05/25/2016 62205 ADVERTISINGAD NOTICE BID 16-51 2016 CDBG STREET RESURFACING AND SNAP LIGHTING PROJECT - PROJECT #'S: 416502/ 416521CMO/ FINANCE ADMINSHRM MEMBER600521701 $ 190.00 05/26/2016 62360 MEMBERSHIP DUESMEMBERSHIP RENEWAL FOR THE SOCIETY OF HUMAN RESOURCE MANAGEMENTCMO/ FINANCE ADMININTERNATIONAL TRANSACTION FEE $ 8.72 05/27/2016 62295 TRAINING & TRAVELCANADIAN TRANSACTION FEE FOR HOTEL FOR GFOA CONFERENCECMO/ FINANCE ADMINSHERATON $ 871.70 05/27/2016 62295 TRAINING & TRAVELHOTEL ACCOMMODATIONS FOR GFOA CONFERENCECMO/ FINANCE ADMINKNACKHQ.COM $ 79.00 05/30/2016 62360 MEMBERSHIP DUESHOME RULE TAX LICENSE MONTHLY SUBSCRIPTION (KNACK)CMO/ FINANCE COMM ENG FACEBK TUZEF9AMX2 $ 10.00 05/02/2016 62205 ADVERTISINGBOOST POST FOR DIGITAL SERVICES JOB OPENINGCMO/ FINANCE COMM ENG B&H PHOTO, 800-606-69 $ 220.67 05/02/2016 65125 OTHER COMMODITIESCHANNEL 16 STREAMING EQUIPMENTCMO/ FINANCE COMM ENG SPOTLYTE LABS LLC SPLT $ 49.00 05/09/2016 64545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY SOFTWARE SUBSCRIPTIONCMO/ FINANCE COMM ENG ZAPIER.COM/CHARGE $ 15.00 05/09/2016 64545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY SOFTWARE SUBSCRIPTIONCMO/ FINANCE COMM ENG GOOGLE GOOGLE STORAGE $ 1.99 05/12/2016 64545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY STORAGE CHARGECMO/ FINANCE COMM ENG AMAZON MKTPLACE PMTS $ 25.00 05/17/2016 65095 OFFICE SUPPLIESMICROPHONE FOR OUTDOOR VIDEOTAPINGCMO/ FINANCE COMM ENG ISSUU $ 19.00 05/24/2016 64545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY SOFTWARE SUBSCRIPTIONCMO/FINANCE ECON DEV TRIBUNE PUBLISHING COM $ 606.24 05/04/2016 65522 BUSINESS DISTRICT IMPROVEMENTS RECEIPT FOR LEGAL NOTICES PUBLICATION -CMO/FINANCE ECON DEV PATISSERIE CORALIE $ 10.78 05/09/2016 62662 BUSINESS RETENTION/EXPANSION INVESMEETING WITH LISA DIGLIANTONO TO PLAN EVANSTON MADE, DISCUSS FLORENCE AVENUE ARTS DISTRICT, AND GIBBS MORRISON PROGRAMMINGCMO/FINANCE ECON DEV SQ B.C.B.C. COFFEE $ 7.75 05/10/2016 62662 BUSINESS RETENTION/EXPANSION INVESMEETING WITH NEAL LEVINE TO DISCUSS ENTREPRENEURSHIP INITIATIVES AND STARTUP CONCEPTCMO/FINANCE ECON DEV KABUL HOUSE $ 21.10 05/12/2016 62660 BUSINESS ATTRACTION/EXPANSIONFIELD VISIT / LUNCH NEW BUSINESS ATTRACTION (BUSINESS OPENING AT 2424 DEMPSTER)CMO/FINANCE ECON DEV NATIONAL MAIN STREET C $ 245.00 05/12/2016 62660 BUSINESS ATTRACTION/EXPANSION NATIONAL MAIN STREET CONFERENCE MILWAUKEECMO/FINANCE ECON DEV NATIONAL MAIN STREET C $ 15.00 05/20/2016 62660 BUSINESS ATTRACTION/EXPANSION NATIONAL MAIN STREET CONFERENCE EXEC DIRECTOR REGISTRATIONCOMM DEV/ADMINCHICAGO TRIB SUBSCRIPT $ 25.87 05/03/2016 62360 MEMBERSHIP DUESMUENZER - CHICAGO TRIBUNE SUBSCRIPTIONCOMM DEV/ADMINTARGET 00009274 $ 150.00 05/04/2016 65125 OTHER COMMODITIESCD PUBLIC SERVICE MEETING 5/5/2016COMM DEV/ADMINVALLI PRODUCE $ 26.30 05/04/2016 65125 OTHER COMMODITIESCD PUBLIC SERVICE MEETING 5/5/2016COMM DEV/ADMINFOOD4LESS #0558 $ 43.26 05/04/2016 65125 OTHER COMMODITIESCD PUBLIC SERVICE MEETING 5/5/2016COMM DEV/ADMINVALLI PRODUCE $ 23.68 05/05/2016 65125 OTHER COMMODITIESCD PUBLIC SERVICE MEETING 5/5/2016COMM DEV/ADMINFOOD4LESS #0558 $ 7.98 05/06/2016 65125 OTHER COMMODITIESCD PUBLIC SERVICE MEETING 5/5/2016COMM DEV/ADMINPANERA BREAD #645 $ 27.98 05/06/2016 65125 OTHER COMMODITIESCD PUBLIC SERVICE MEETING 5/5/2016COMM DEV/ADMINTRIBUNE PUBLISHING COM $ 40.58 05/17/2016 62205 ADVERTISINGCHICAGO TRIBUNE CLASSIFIED - ZONING BOARD OF APPEALSCOMM DEV/ADMINPAYPAL APA-IL $ 25.00 05/19/2016 62205 ADVERTISINGAPA AD FOR OPEN ZONING INTERN POSITIONCOMM DEV/ADMINJEWEL #3465 $ 97.12 05/24/2016 65025 FOODFOOD TRAY FOR PRESERVATION AWARDS RECEPTION 5/23/2016COMM DEV/ADMINILFLS COM $ 59.95 05/25/2016 62345 COURT COSTS/LITIGATIONILLINOIS VORECLOSURE LISTING SERVICE - MONTHLY FEECOMM DEV/ADMINTHE HOME DEPOT 1902 $ 111.85 05/26/2016 62190 HOUSING REHAB SERVICESGRAFITTI SUPPLIESCOMM DEV/ADMINTRIBUNE PUBLISHING COM $ 22.69 05/30/2016 62205 ADVERTISINGCHICAGO TRIBUNE CLASSIFIED - ZONING BOARD OF APPEALSFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 95.43 05/02/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 8.97 05/02/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPAIR PARTSFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 7.83 05/02/2016 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 41.79 05/02/2016 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 5.99 05/02/2016 65085 MINOR EQUIP & TOOLSSMALL TOOLFIRE/ADMINANSTONDOLLAR TREE $ 4.31 05/03/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONTARGET 00011668 $ 57.08 05/03/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONOFFICEMAX/OFFICE DEPOT $ 75.00 05/03/2016 65095 OFFICE SUPPLIESSTATION 4 SUPPLIESFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 35.96 05/04/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONBED BATH & BEYOND #190 $ 32.31 05/04/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 19.33 05/05/2016 65085 MINOR EQUIPMENT AND TOOLSREPAIR PARTSFIRE/ADMINANSTONAQUA JET CAR WASH $ 2.25 05/06/2016 65125 OTHER COMMODITIESCAR WASHFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 26.94 05/09/2016 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 50.00 05/09/2016 65105 PHOTO/DRAFTING SUPPLIESSMALL TOOLSFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 307.17 05/11/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONSTATE CHEMIC STATE CHE $ 47.08 05/11/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 68.07 05/11/2016 65085 MINOR EQUIP & TOOLSSMALL TOOLSFIRE/ADMINANSTONAQUA JET CAR WASH $ 1.75 05/19/2016 65125 OTHER COMMODITIESCAR WASHFIRE/ADMINANSTONUSA PARKING DEARBORN $ 11.99 05/23/2016 62295 TRAINING & TRAVELPARKINGFIRE/ADMINANSTONUSA PARKING DEARBORN $ 11.99 05/23/2016 62295 TRAINING & TRAVELPARKINGFIRE/ADMINANSTONSTATE CHEMIC STATE CHE $ 224.70 05/23/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 21.82 05/23/2016 65085 MINOR EQUIPMENT AND TOOLSREPAIR PARTSFIRE/ADMINANSTONIN WEEB ENTERPRISES, $ 503.36 05/24/2016 62210 PRINTINGPRINTINGJuly 11, 2016Page 6 of 1662 of 612 Bank of America Credit Card Statement for the Period ending May 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONFIRE/ADMINANSTONTHE WEBSTAURANT STORE $ 411.79 05/25/2016 65125 OTHER COMMODITIESSTATION SUPPLIESFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 103.62 05/26/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONIN EVANSTON ORGANICS $ 107.00 05/27/2016 65005 LANDSCAPE MATERIALSMULCH AND LANDSCAPING MATERIALSFIRE/ADMINANSTONUSPS 16262202033309188 $ 2.59 05/27/2016 65125 OTHER COMMODITIESMAILINGFIRE/ADMINANSTONTHE WEBSTAURANT STORE $ 74.50 05/27/2016 65125 OTHER COMMODITIESSTATION SUPPLIESFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 12.99 05/30/2016 65085 MINOR EQUIPMENT AND TOOLSREPAIR PARTSHEALTHBB YWCAEVANSTON-N $ 125.00 05/05/2016 62490 OTHER PROGRAM COSTSRACE SUMMIT-GARRET EVANGELICALHEALTHSMARTSIGN $ 379.50 05/10/2016 62210 PRINTING1,000 DECALS FOR RODENT BAIT STATIONSHEALTHCITY OF EVANSTON-METER $ 2.00 05/11/2016 62295 TRAINING & TRAVELPARKINGHEALTHTHINGS REMEMBERED 0602 $ 57.00 05/11/2016 62490 OTHER PROGRAM COSTSSTAFF APPRECIATION 35 YEARS MFIGUEROAHEALTHOCCUPATIONAL TRAINING $ 801.00 05/12/2016 62295 TRAINING & TRAVELREGISTRATION FOR (LEAD INSPECTOR-INITIAL) $627.00 & FOR (LEAD RISK ASSESSOR-INITIAL) $174.00, TOTAL $801.00 FOR (B. SYLEJMANI)HEALTHDELTA 00677942438703 $ 156.20 05/12/2016 62295 TRAINING & TRAVELTRANSFORMING COMMUNITIES MEETING ST. PAUL- INDIRA PERKINSHEALTHDELTA 00677942438714 $ 156.20 05/12/2016 62295 TRAINING & TRAVELTRANSFORMING LOCAL GOVERNMENT ST. PAUL EVONDA THOMAS-SMITHHEALTHLE PEEP EVANSTON #8533 $ 107.17 05/12/2016 62490 OTHER PROGRAM COSTSSPLIT - (29.76%)HEALTHLE PEEP EVANSTON #8533 $ 253.00 05/12/2016 65125 OTHER COMMODITIESSPLIT - (70.24%)HEALTHAMAZON MKTPLACE PMTS $ 22.47 05/13/2016 62472 BEACH WATER TESTING GRANTIPAD KEYBOARD FOR USE IN THE FIELD FOR DATA INPUT BY (BEACH INTERN)HEALTHMOORE MEDICAL LLC $ 74.46 05/16/2016 62477 PHEP GRANT EXPENSE (HHS)MEDICINE VIALS FOR (POINT OF DISPENSING EXERCISE) E. LASSITERHEALTHVWR INTERNATIONAL INC $ 82.56 05/17/2016 62472 BEACH WATER TESTING GRANTTHERMOMETER FOR BEACH WATER TESTING - G. OLSENHEALTHVWR INTERNATIONAL INC $ 300.62 05/18/2016 62472 BEACH WATER TESTING GRANTBIOHAZARD BAGS AND CONTAINER FOR BEACH WATER TESTING - G. OLSENHEALTHAMAZON MKTPLACE PMTS $ 131.33 05/18/2016 62477 PHEP GRANT EXPENSE (HHS)SUPPLIES FOR PHEP GRANT - E. LASSITERHEALTHWW GRAINGER $ 451.20 05/18/2016 65085 MINOR EQUIPMENT AND TOOLSSMOKE DETECTOR TESTERS (FOR PROPERTY STANDARDS INSPECTORS)HEALTHAMAZON MKTPLACE PMTS $ 17.99 05/19/2016 62477 PHEP GRANT EXPENSE (HHS)SUPPLIES FOR PHEP GRANT - E. LASSITERHEALTHPARKINGMETER4 87724279 $ 4.00 05/23/2016 62295 TRAINING & TRAVELNFBPA OPEN HOUSEHEALTHCITY OF EVANSTON PAY A $ 1.00 05/23/2016 62295 TRAINING & TRAVELTINY HOUSE PRESENTATIONHEALTHCITY OF EVANSTON PAY A $ 2.00 05/23/2016 62295 TRAINING & TRAVELTINY HOUSE PRESENTATION-LIBRARYHEALTHAMAZON MKTPLACE PMTS $ 70.09 05/23/2016 65095 OFFICE SUPPLIESCOMPUTER SCREEN FILTERHEALTH60 E. LAKE STREET $ 37.00 05/26/2016 62295 TRAINING & TRAVELPHIMC BOARD MEETING-EVONDA THOMAS-SMITHHEALTHOCCUPATIONAL TRAINING $ (174.00) 05/27/2016 62295 TRAINING & TRAVELCREDIT FOR: REGISTRATION FOR (LEAD RISK ASSESSOR-INITIAL) FOR: (B. SYLEJMANI)HEALTHOCCUPATIONAL TRAINING $ (627.00) 05/27/2016 62295 TRAINING & TRAVELCREDIT FOR: REGISTRATION FOR (LEAD INSPECTOR-INITIAL) FOR: B. SYLEJMANILAW/LEGALWHOLEFDS GBR #10570 $ 20.41 05/06/2016 65125 OTHER COMMODITIESPW WEEK - FRUITLAW/LEGALUS COURTS.COM $ 3.95 05/11/2016 62130 LITIGATIONMOYA FILING FEELAW/LEGALLAW BULLETIN/INDEX PUB $ 354.00 05/18/2016 65010 BOOKS, PUBLICATIONS, MAPSLAW BULLETIN - COURT BRIEFSPOLICE DEPT/ADMINUS FLEET TRACKING $ 79.90 05/02/2016 41340 RESERVE NARCOTICS SEIZUREMAY GPS SERVICEPOLICE DEPT/ADMINUBER TECHNOLOGIES INC $ 28.01 05/02/2016 62490 OTHER PROGRAM COSTSUBER RIDE TO CANAL STREET SHELTERPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 809.99 05/02/2016 65085 MINOR EQUIPMENT AND TOOLSOUTDOOR HD NIGHT VISION CAMERAPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 34.29 05/02/2016 65095 OFFICE SUPPLIESTONER CARTRIDGEPOLICE DEPT/ADMINBP#9178849CAROL STRQPS $ 37.45 05/04/2016 62295 TRAINING & TRAVELFUELPOLICE DEPT/ADMINCOUNTRY INN BY CARLSON $ 122.08 05/04/2016 62295 TRAINING & TRAVELSPRINGFIELD POLICE MEMORIAL - REIMBURSED BY HONOR GUARD ACCOUNTPOLICE DEPT/ADMINCOUNTRY INN BY CARLSON $ 122.08 05/04/2016 62295 TRAINING & TRAVELSPRINGFIELD POLICE MEMORIAL - REIMBURSED BY HONOR GUARD ACCOUNTPOLICE DEPT/ADMINCOUNTRY INN BY CARLSON $ 122.08 05/04/2016 62295 TRAINING & TRAVELSPRINGFIELD POLICE MEMORIAL - REIMBURSED BY HONOR GUARD ACCOUNTPOLICE DEPT/ADMINSAMSCLUB #6444 $ 399.22 05/04/2016 65025 FOODFOOD FOR PRISONERSPOLICE DEPT/ADMINETRAILER $ 152.83 05/04/2016 65125 OTHER COMMODITIESTRAILER ACCESSORYPOLICE DEPT/ADMINCOUNTRY INN BY CARLSON $ 122.08 05/05/2016 62295 TRAINING & TRAVELSPRINGFIELD POLICE MEMORIAL - REIMBURSED BY HONOR GUARD ACCOUNTPOLICE DEPT/ADMINEATON CORPORATION $ 200.00 05/05/2016 65095 OFFICE SUPPLIESJOHNSON CONTROLS DISPATCH CONSOLE DESKTOP REPLACEMENT FILTERSPOLICE DEPT/ADMINBP#9158130BECK'S #2QPS $ 61.37 05/06/2016 62295 TRAINING & TRAVELSPRINGFIELD POLICE MEMORIAL - REIMBURSED BY HONOR GUARD ACCOUNTPOLICE DEPT/ADMINBP#9178849CAROL STRQPS $ 27.57 05/09/2016 62295 TRAINING & TRAVELFUELPOLICE DEPT/ADMINNILEE FLOWERS/EVENT DE $ 68.00 05/09/2016 62370 EXPENSE ALLOWANCEMEMORIAL ARRANGEMENTPOLICE DEPT/ADMINOFFICE DEPOT #510 $ 79.98 05/09/2016 64545 (IS ONLY) PERSONAL COMP SOFTWARE EXPRESS INVOICING SOFTWARE FOR BILLING DETAILSPOLICE DEPT/ADMINOFFICE DEPOT #510 $ 74.99 05/10/2016 65095 OFFICE SUPPLIESTONER CARTRIDGEPOLICE DEPT/ADMINAMERICAN 00177763539166 $ 357.20 05/11/2016 62295 TRAINING & TRAVELAIRFARE TO CONFERENCEPOLICE DEPT/ADMINAMERICAN 00123720907391 $ 374.20 05/11/2016 62295 TRAINING & TRAVELAIRFARE TO IACP CONFERENCE - OCT 2016POLICE DEPT/ADMINSOUTHWES 5262409399991 $ 377.96 05/13/2016 62295 TRAINING & TRAVELAIRFARE TO IACP CONFERENCE - OCT 2016POLICE DEPT/ADMINICPC $ 125.00 05/13/2016 62360 MEMBERSHIP DUESANNUAL MEMBERSHIP FOR CHAPLAIN TENDEROPOLICE DEPT/ADMINSAMSCLUB #6444 $ 37.99 05/13/2016 62370 EXPENSE ALLOWANCECAKE FOR CEREMONYPOLICE DEPT/ADMINAMAZON.COM $ 13.99 05/16/2016 65085 MINOR EQUIPMENT AND TOOLSCOMPUTER SPEAKERPOLICE DEPT/ADMIN7-ELEVEN 32655 $ 42.13 05/17/2016 62295 TRAINING & TRAVELFUELPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 208.51 05/19/2016 62235 OFFICE EQUIPMENT MAINT.SMALL TOOLSPOLICE DEPT/ADMINHOLIDAY INN EXPRESS $ 199.80 05/19/2016 62295 TRAINING & TRAVELLODGING FOR ADAMAX TRAININGPOLICE DEPT/ADMINHOLIDAY INN EXPRESS $ 199.80 05/19/2016 62295 TRAINING & TRAVELLODGING FOR ADAMAX TRAININGPOLICE DEPT/ADMINHOLIDAY INN EXPRESS $ 199.80 05/19/2016 62295 TRAINING & TRAVELLODGING FOR ADAMAX TRAININGPOLICE DEPT/ADMINHOLIDAY INN EXPRESS $ 199.80 05/19/2016 62295 TRAINING & TRAVELLODGING FOR ADAMAX TRAININGPOLICE DEPT/ADMINHOLIDAY INN EXPRESS $ 199.80 05/19/2016 62295 TRAINING & TRAVELLODGING FOR ADAMAX TRAININGPOLICE DEPT/ADMINHOLIDAY INN EXPRESS $ 199.80 05/19/2016 62295 TRAINING & TRAVELLODGING FOR ADAMAX TRAININGPOLICE DEPT/ADMINHOLIDAY INN EXPRESS $ 199.80 05/19/2016 62295 TRAINING & TRAVELLODGING FOR ADAMAX TRAININGPOLICE DEPT/ADMINHOLIDAY INN EXPRESS $ 199.80 05/19/2016 62295 TRAINING & TRAVELLODGING FOR ADAMAX TRAININGPOLICE DEPT/ADMINHOLIDAY INN EXPRESS $ 199.80 05/19/2016 62295 TRAINING & TRAVELLODGING FOR ADAMAX TRAININGJuly 11, 2016Page 7 of 1663 of 612 Bank of America Credit Card Statement for the Period ending May 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPOLICE DEPT/ADMINHOLIDAY INN EXPRESS $ 199.80 05/19/2016 62295 TRAINING & TRAVELLODGING FOR ADAMAX TRAININGPOLICE DEPT/ADMINTHORNTONS #0369 Q35 $ 34.23 05/19/2016 62295 TRAINING & TRAVELTRAVEL TO ADAMAX TRAININGPOLICE DEPT/ADMINROAD RANGER #132 $ 22.89 05/20/2016 62295 TRAINING & TRAVELFUELPOLICE DEPT/ADMINOAKTON COMMUNITY COLLE $ 100.00 05/20/2016 62295 TRAINING & TRAVELTRAININGPOLICE DEPT/ADMINDOWNTOWN EVANSTON $ 700.00 05/20/2016 65125 OTHER COMMODITIESGIFT CARDS FOR VOLUNTEERSPOLICE DEPT/ADMINDOWNTOWN EVANSTON $ 1,140.00 05/20/2016 65125 OTHER COMMODITIESGIFT CARDS FOR VOLUNTEERSPOLICE DEPT/ADMININ POWERPHONE, INC. $ 628.00 05/23/2016 62295 TRAINING & TRAVELEMD (EMERGENCY MEDICAL DISPATCH) CERTIFICATION ON-LINE TRAINING - T/C E. ALLENPOLICE DEPT/ADMINIACP $ 350.00 05/23/2016 62295 TRAINING & TRAVELIACP CONFERENCE REGISTRATION - OCT 2016POLICE DEPT/ADMINGRANTWRITIN $ 910.00 05/24/2016 62295 TRAINING & TRAVELGRANT WRITING COURSE FOR EXECUTIVE OFFICERPOLICE DEPT/ADMINJOEY'S MOVERS $ 535.00 05/25/2016 62490 OTHER PROGRAM COSTSPST RELOCATIONPOLICE DEPT/ADMINADOBE ACROPRO SUBS $ 15.93 05/26/2016 62250 COMPUTER EQUIPMENT MAINT.SOFTWARE SUBSCRIPTIONPOLICE DEPT/ADMINGLOCK PROFESSIONAL INC $ 250.00 05/27/2016 62295 TRAINING & TRAVELGLOCK TRAINING - ARMORER'S COURSEPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ 92.60 05/30/2016 62375 RENTALSCAR RENTAL FOR INVESTIGATIONPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ 92.60 05/30/2016 62375 RENTALSCAR RENTAL FOR INVESTIGATIONPOLICE DEPT/ADMINAMAZON.COM $ 80.81 05/30/2016 65085 MINOR EQUIPMENT AND TOOLS2TB EXTERNAL HARDRIVEPRCS/ ECOLOGY CTRTHE HOME DEPOT 1902 $ 50.28 05/02/2016 65110 REC PROGRAM SUPPLIESBUILDING SUPPLIESPRCS/ ECOLOGY CTRTHE HOME DEPOT 1902 $ 48.08 05/05/2016 65110 REC PROGRAM SUPPLIESBUILDING SUPPLIESPRCS/ ECOLOGY CTRSHERWIN WILLIAMS 70370 $ 68.81 05/05/2016 65110 REC PROGRAM SUPPLIESTREE BUILDING SUPPLIES TO BE REIMBURSED BY EEAPRCS/ ECOLOGY CTRFISH TECH $ 12.89 05/06/2016 65110 REC PROGRAM SUPPLIESFREE ACCESS TO FISHING PROGRAMPRCS/ ECOLOGY CTRFISH TECH $ 13.16 05/06/2016 65110 REC PROGRAM SUPPLIESFREE ACCESS TO FISHING PROGRAMPRCS/ ECOLOGY CTRMENARDS MORTON GROVE I $ 151.40 05/06/2016 65110 REC PROGRAM SUPPLIESPFD STORAGE BIN SUPPLIESPRCS/ ECOLOGY CTRGFS STORE #1915 $ 54.95 05/09/2016 65025 FOODPROGRAM FOODPRCS/ ECOLOGY CTRVALLI PRODUCE $ 5.07 05/20/2016 62490 OTHER PROGRAM COSTSANIMAL FOODPRCS/ ECOLOGY CTRTHE HOME DEPOT 1902 $ 24.56 05/23/2016 65005 LANDSCAPE MATERIALSFARMETTE SUPPLIESPRCS/ ECOLOGY CTRGFS STORE #1915 $ 15.95 05/23/2016 65025 FOODPROGRAM FOODPRCS/ ECOLOGY CTRSHERWIN WILLIAMS #3704 $ 47.37 05/23/2016 65110 REC PROGRAM SUPPLIESCABINET PAINTPRCS/ ECOLOGY CTRTHE HOME DEPOT 1902 $ 154.78 05/23/2016 65110 REC PROGRAM SUPPLIESCAMP CLEANING SUPPLIESPRCS/ ECOLOGY CTRFISH TECH $ 29.94 05/27/2016 65110 REC PROGRAM SUPPLIESFREE ACCESS TO FISHINGPRCS/ ECOLOGY CTRIN DES PLAINES MATERI $ 137.64 05/30/2016 65005 LANDSCAPE MATERIALSFARMETTE SOILPRCS/CHAND NEWB CNTR FACEBK LDUWQ9S7J2 $ 14.49 05/02/2016 62490 OTHER PROGRAM COSTSBOOSTED FACEBOOK POSTSPRCS/CHAND NEWB CNTR THE UPS STORE #0511 $ 16.26 05/02/2016 62490 OTHER PROGRAM COSTSRETURNING EQUIPMENT TO VENDORPRCS/CHAND NEWB CNTR VALLI PRODUCE $ 28.02 05/02/2016 65025 FOODCARROTS, CABBAGE, DIXIE CUPS FOR PRESCHOOL SNACK-PROJECTPRCS/CHAND NEWB CNTR BSN SPORT SUPPLY GROUP $ 163.77 05/02/2016 65110 REC PROGRAM SUPPLIESAIR PUMPS FOR CHANDLER NEWBERGERPRCS/CHAND NEWB CNTR AMAZON MKTPLACE PMTS $ 10.42 05/03/2016 65110 REC PROGRAM SUPPLIESBOOKS FOR PLAY SCHOOLPRCS/CHAND NEWB CNTR AMAZON MKTPLACE PMTS $ 10.25 05/03/2016 65110 REC PROGRAM SUPPLIESBOOKS FOR PLAY SCHOOLPRCS/CHAND NEWB CNTR AMAZON MKTPLACE PMTS $ 7.98 05/04/2016 65110 REC PROGRAM SUPPLIESBOOKS FOR PLAY SCHOOLPRCS/CHAND NEWB CNTR TARGET 00009274 $ 138.14 05/05/2016 65110 REC PROGRAM SUPPLIESART SUPPLIES (GLUE, DUCT TAPE, STICKERS) PAPER TOWELS, DIXIE CUPS, SNACKS FOR TIME TOGETHER AND PLAY SCHOOLPRCS/CHAND NEWB CNTR OFFICEMAX/OFFICE DEPOT $ 93.94 05/05/2016 65110 REC PROGRAM SUPPLIESFILE BOXES FOR CAMP SITES TO HOLD PAPERWORK FOR SUMMER CAMPPRCS/CHAND NEWB CNTR TARGET 00009274 $ 79.90 05/05/2016 65110 REC PROGRAM SUPPLIESSTORAGE BINS FOR SUMMER CAMP SUPPLIESPRCS/CHAND NEWB CNTR AMAZON.COM $ 12.28 05/09/2016 65110 REC PROGRAM SUPPLIESMAD GAB FOR SUMMER CAMP TRAININGPRCS/CHAND NEWB CNTR ARC SERVICES/TRAINING $ 70.00 05/09/2016 65110 REC PROGRAM SUPPLIESREGISTRATION FOR PARTICIPANTS WHO COMPLETED ARC BABYSITTING CLASSPRCS/CHAND NEWB CNTR WRISTBANDS MEDTECH USA $ 168.25 05/09/2016 65110 REC PROGRAM SUPPLIESWRIST BANDS FOR SUMMER CAMP IDENTIFICATIONPRCS/CHAND NEWB CNTR MALNATIS 22 $ 95.00 05/09/2016 65125 OTHER COMMODITIESSTAFF PIZZA LUNCH FOR PUBLIC EMPLOYEE CELEBRATION WEEK.PRCS/CHAND NEWB CNTR PAYPAL SUBURBANPAR $ 240.00 05/10/2016 62295 TRAINING & TRAVELTRAINING FOR CHANDLER FLEETWOOD AND ROBERT CROWN SUMMER CAMP DIRECTORSPRCS/CHAND NEWB CNTR ORIENTAL TRADING CO $ 11.98 05/10/2016 65110 REC PROGRAM SUPPLIESNAME TAGS FOR SUMMER CAMP TRAININGPRCS/CHAND NEWB CNTR ARC SERVICES/TRAINING $ 19.00 05/11/2016 62295 TRAINING & TRAVELTRAINING FOR CHANDLER ARC INSTRUCTOR TO TEACH NEW ARC CLASSPRCS/CHAND NEWB CNTR CARQUEST 2759 $ (9.50) 05/18/2016 65085 MINOR EQUIP & TOOLSRETURNED WRONG PART FOR TRAILER HITCHPRCS/CHAND NEWB CNTR CARQUEST 2759 $ 156.90 05/18/2016 65085 MINOR EQUIP & TOOLSTRAILER HITCH FOR TRUCK 425PRCS/CHAND NEWB CNTR BSN SPORT SUPPLY GROUP $ 140.26 05/18/2016 65110 REC PROGRAM SUPPLIESWHISTLES AND LANYARDS FOR SUMMER CAMPPRCS/CHAND NEWB CNTR ORIENTAL TRADING CO $ 54.48 05/19/2016 65110 REC PROGRAM SUPPLIESSUCKERS, POPCORN BOWLS AND GLOW NECKLACES FOR SUMMER CAMP TRAININGPRCS/CHAND NEWB CNTR AMAZON MKTPLACE PMTS $ 126.44 05/20/2016 65110 REC PROGRAM SUPPLIESBLOODBORN PATHOGEN CLEAN UP KITS FOR SUMMER CAMP LOCATIONS AND CHANDLERPRCS/CHAND NEWB CNTR THE HOME DEPOT 1902 $ 299.40 05/23/2016 62490 OTHER PROGRAM COSTSSUPPLIES FOR DEMPSTER ST LAUNCH FACILITY RACKSPRCS/CHAND NEWB CNTR WW GRAINGER $ 266.26 05/25/2016 62490 OTHER PROGRAM COSTSSUPPLIES FOR DEMPSTER ST LAUNCH FACILITY RACKSPRCS/CHAND NEWB CNTR THE HOME DEPOT 1902 $ 46.84 05/25/2016 62490 OTHER PROGRAM COSTSSUPPLIES FOR DEMPSTER ST LAUNCH FACILITY RACKSPRCS/CHAND NEWB CNTR FOOD4LESS #0558 $ 91.68 05/25/2016 65025 FOODSNACKS AND DRINKS FOR SUMMER CAMP TRAININGPRCS/CHAND NEWB CNTR TARGET 00009274 $ 119.72 05/25/2016 65025 FOODSNACKS AND DRINKS FOR SUMMER CAMP TRAINING CANDY FOR STAFF APPRECIATION BAGSPRCS/CHAND NEWB CNTR SSI SCHOOL SPECIALTY $ 370.36 05/26/2016 65110 REC PROGRAM SUPPLIESART SUPPLIES FOR LEGO, PRESCHOOL AND ART CAMPSPRCS/CHAND NEWB CNTR DISCOUNT SCHOOL SUPPLY $ 324.30 05/26/2016 65110 REC PROGRAM SUPPLIESART SUPPLIES FOR LEGO, PRESCHOOL, AND ART CAMPSPRCS/CHAND NEWB CNTR BIZNESSAPPS $ 59.00 05/30/2016 62490 OTHER PROGRAM COSTSMONTHLY SUBSCRIPTION FOR PRCS MOBILE APPPRCS/CHAND NEWB CNTR WAL-MART #1998 $ 424.98 05/30/2016 65110 REC PROGRAM SUPPLIESSIDEWALK CHALK, SAND TOYS, BUBBLES, ART SUPPLIES AND OTHER MISCELLENOUS SUPPLIES FOR SUMMER CAMP 2016--FOR ALL SUMMER CAMP PROGRAMS OFFERED THROUGH CHANDLERJuly 11, 2016Page 8 of 1664 of 612 Bank of America Credit Card Statement for the Period ending May 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/CHAND NEWB CNTR THE HOME DEPOT 1902 $ 34.64 05/30/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR ZOMBIE SURVIVAL CAMPPRCS/CHAND NEWB CNTR THE HOME DEPOT 1902 $ 230.91 05/30/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR ZOMBIE SURVIVAL CAMPPRCS/COMMUNITY SERVICES MANGIA $ 24.50 05/05/2016 62295 TRAINING & TRAVELDINNER MEAL FOR REGIONAL OMBUDSMAN RETREATPRCS/COMMUNITY SERVICES QUARTET DIGITAL PRINTI $ 136.50 05/06/2016 62210 PRINTINGPRINTING FOR AGE FRIENDLY EVANSTON POSTERS FOR AGING WELL CONFERENCEPRCS/COMMUNITY SERVICES RAMADA SPRINGFIELD NOR $ 156.80 05/06/2016 62295 TRAINING & TRAVELHOTEL ACCOMMODATIONS FOR REGIONAL OMBUDSMAN RETREATPRCS/COMMUNITY SERVICES THE HOME DEPOT 1902 $ 367.44 05/16/2016 62490 OTHER PROGRAM COSTSSMOKE DETECTORS AND CARBON DIOXIDE MONITORS PURCHASED TO STOCK PILE SO HANDYMAN DOESN'T HAVE TO PURCHASE WEEKLY.PRCS/COMMUNITY SERVICES SPOTHERO 844-324-7768 $ 20.00 05/17/2016 62295 TRAINING & TRAVELPARKING FEE FOR MEETING RE: OMB PROGRAMPRCS/COMMUNITY SERVICES IN NATIONAL AWARDS & $ 85.00 05/24/2016 62210 PRINTINGAGING WELL AWARD FOR AGING WELL CONFERENCEPRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 18.90 05/09/2016 65110 REC PROGRAM SUPPLIESPLYWOOD FOR PFD STORAGEPRCS/ECOLOGY CTNRPETSMART INC 427 $ 21.48 05/02/2016 62490 OTHER PROGRAM COSTSANIMAL CARE SUPPLIESPRCS/ECOLOGY CTNRCOSLEY ZOO GIFT SHOP $ 372.00 05/02/2016 62507 FIELD TRIPSCAMP FIELD TRIPSPRCS/ECOLOGY CTNRGFS STORE #1915 $ 41.95 05/02/2016 65110 REC PROGRAM SUPPLIESCAMPFIRE PROGRAM SUPPLIESPRCS/ECOLOGY CTNRFOSTER SMITH MAIL ORDR $ 24.98 05/09/2016 62490 OTHER PROGRAM COSTSANIMAL CARE HAYPRCS/ECOLOGY CTNRHAROLD'S TRUE VALUE HD $ 27.98 05/09/2016 62490 OTHER PROGRAM COSTSANIMAL CARE-BIRD FOODPRCS/ECOLOGY CTNRJEWEL #3456 $ 2.62 05/09/2016 62490 OTHER PROGRAM COSTSSPLIT - ANIMAL CARE-FRESH FOOD (44.33%)PRCS/ECOLOGY CTNRJEWEL #3456 $ 3.29 05/09/2016 65110 REC PROGRAM SUPPLIESSPLIT - NIGHT HIKE SUPPLIES (55.67%)PRCS/ECOLOGY CTNRAGR GARDENER SUPPLY CO $ 199.00 05/12/2016 65105 PHOTO/DRAFTING SUPPLIESMONARCH PROGRAMPRCS/ECOLOGY CTNRPETSMART INC 427 $ 20.98 05/13/2016 62490 OTHER PROGRAM COSTSANIMAL CARE FOODPRCS/ECOLOGY CTNRSQ PLANT CHICAGO, NFP $ 310.00 05/13/2016 62507 FIELD TRIPSCAMP FIELD TRIPSPRCS/ECOLOGY CTNRDISCOUNT SCHOOL SUPPLY $ 685.23 05/13/2016 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/ECOLOGY CTNRVALLI PRODUCE $ 7.75 05/16/2016 62490 OTHER PROGRAM COSTSANIMAL CARE -FRESH FOODPRCS/ECOLOGY CTNRLLLREPTILE AND SUPPLY $ 29.99 05/16/2016 62490 OTHER PROGRAM COSTSANIMAL CARE- LIVE FOODPRCS/ECOLOGY CTNRVALLI PRODUCE $ 6.98 05/16/2016 65025 FOODTINY TREKKERS SNACKPRCS/ECOLOGY CTNRCAROLINA BIOLOGIC SUPP $ 37.91 05/17/2016 65110 REC PROGRAM SUPPLIESWATER TESTING SUPPLIESPRCS/ECOLOGY CTNRFOSTER SMITH MAIL ORDR $ 24.98 05/23/2016 62490 OTHER PROGRAM COSTSANIMAL CARE BEDDINGPRCS/ECOLOGY CTNRFOSTER SMITH MAIL ORDR $ 49.99 05/25/2016 62490 OTHER PROGRAM COSTSANIMAL CARE HAYPRCS/ECOLOGY CTNRTHE HOME DEPOT 1902 $ 123.33 05/26/2016 65110 REC PROGRAM SUPPLIESCONTAINER GARDEN CLASS PLANTSPRCS/ECOLOGY CTNRANTONS GREENHOUSES AND $ 150.55 05/26/2016 65110 REC PROGRAM SUPPLIESCONTAINER GARDENING PLANT SUPPLIESPRCS/ECOLOGY CTNRCAROLINA BIOLOGIC SUPP $ 56.29 05/27/2016 65110 REC PROGRAM SUPPLIESCAMP EXPERIMENT SUPPLIESPRCS/ECOLOGY CTNRTHE HOME DEPOT 1902 $ (44.73) 05/27/2016 65110 REC PROGRAM SUPPLIESCONTAINER GARDENING PLANT RETURNPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 50.57 05/02/2016 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 14.98 05/02/2016 65025 FOODFJCC SNACKPRCS/FLEETWOOD JOUR CNTR CENTURY THEATRES 439 $ 176.74 05/04/2016 62507 FIELD TRIPSMOVIE TICKETS FOR 1/2 DAYPRCS/FLEETWOOD JOUR CNTR IN THE GREAT SCOTT $ 495.00 05/04/2016 62511 ENTERTAINMENT SERVICESMAGICIAN FOR CHILDREN'S DAYPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 117.93 05/04/2016 65025 FOODFJCC AND MASON MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 216.37 05/04/2016 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 111.04 05/04/2016 65025 FOODMASON PARK SNACKSPRCS/FLEETWOOD JOUR CNTR HOUSE OF RENTAL $ 337.10 05/04/2016 65110 REC PROGRAM SUPPLIESCHILDREN'S DAYPRCS/FLEETWOOD JOUR CNTR SCHAUMBURG BOOMERS $ 225.00 05/05/2016 62507 FIELD TRIPSDEPOSIT FIR SUMMER FIELD TRIPPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 11.47 05/05/2016 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR PAPA JOHN'S #01012 $ 67.50 05/05/2016 65025 FOODMASON PARK 1/2 DAY LUNCHPRCS/FLEETWOOD JOUR CNTR VALLI PRODUCE $ 51.27 05/05/2016 65025 FOODW.O.W COOKING CLASSPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 46.46 05/06/2016 65025 FOODFJCC HALF DAY LUNCHPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 50.57 05/06/2016 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 12.98 05/06/2016 65025 FOODFJCC SNACKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 19.27 05/09/2016 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 107.32 05/09/2016 65025 FOODFOOD FOR CHILDREN'S DAYPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 15.97 05/09/2016 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/FLEETWOOD JOUR CNTR US TOY/CONSTR PLAYTHIN $ 235.43 05/09/2016 65110 REC PROGRAM SUPPLIESCHILDREN'S DAYPRCS/FLEETWOOD JOUR CNTR PARTY CITY $ 56.67 05/09/2016 65110 REC PROGRAM SUPPLIESCHILDREN'S DAYPRCS/FLEETWOOD JOUR CNTR WALGREENS #2619 $ 30.00 05/09/2016 65110 REC PROGRAM SUPPLIESGIFT CARDS FOR SKATINGPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 47.87 05/09/2016 65110 REC PROGRAM SUPPLIESMOTHER'S DAY PROJECT SUPPLIESPRCS/FLEETWOOD JOUR CNTR OFFICE DEPOT #510 $ 53.37 05/09/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR STAGE READINGSPRCS/FLEETWOOD JOUR CNTR PAYPAL DJABUREKBIL $ 540.00 05/11/2016 62245 OTHER EQ MAINTMOVEMENT OF POOL TABLE FROM MASON TO FLEETWOODPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 164.36 05/11/2016 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 61.09 05/11/2016 65025 FOODMASON PARK SNACKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 117.93 05/11/2016 65025 FOODMILK FJCC AND MASONPRCS/FLEETWOOD JOUR CNTR VALLI PRODUCE $ 69.15 05/12/2016 65025 FOODW.O.W COOKING CLASSPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 50.57 05/13/2016 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTR GIORDANOS OF EVANSTON $ 44.50 05/13/2016 65025 FOODFJCC TEEN LUNCHPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 3.99 05/13/2016 65025 FOODSENIOR DAYPRCS/FLEETWOOD JOUR CNTR BLICK ART 800 447 1892 $ 32.42 05/13/2016 65110 REC PROGRAM SUPPLIESFOAM BOARDS FOR THEATERPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 77.92 05/16/2016 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 28.23 05/16/2016 65025 FOODFJCC SNACK AND SUPPERJuly 11, 2016Page 9 of 1665 of 612 Bank of America Credit Card Statement for the Period ending May 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTR DISCOUNT SCHOOL SUPPLY $ (41.44) 05/16/2016 65110 REC PROGRAM SUPPLIESREFUND OF TAX FEES APPLIEDPRCS/FLEETWOOD JOUR CNTR DISCOUNT SCHOOL SUPPLY $ 704.47 05/16/2016 65110 REC PROGRAM SUPPLIESSUMMER CAMP EQUIPMENTPRCS/FLEETWOOD JOUR CNTR GARRETT POPCORN SHOQPS $ 90.00 05/16/2016 65125 OTHER COMMODITIESPUBLIC SERVICE WEEKPRCS/FLEETWOOD JOUR CNTR K.C. FITNESS $ 610.00 05/18/2016 62245 OTHER EQ MAINTPREVENTATIVE MAINTENANCEPRCS/FLEETWOOD JOUR CNTR K.C. FITNESS $ 497.91 05/18/2016 62245 OTHER EQ MAINTTREADMILL REPAIR & MOTOR REPLACEMENTPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 100.94 05/19/2016 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 201.91 05/19/2016 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 102.45 05/19/2016 65025 FOODMASON PARK SNACKPRCS/FLEETWOOD JOUR CNTR VALLI PRODUCE $ 43.18 05/19/2016 65025 FOODW.O.W COOKING CLASSPRCS/FLEETWOOD JOUR CNTR VALLI PRODUCE $ 30.70 05/19/2016 65025 FOODW.O.W COOKING CLASSPRCS/FLEETWOOD JOUR CNTR S&S WORLDWIDE $ 812.30 05/19/2016 65110 REC PROGRAM SUPPLIESSUMMER SPORTS EQUIPMENTPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 33.78 05/20/2016 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 39.92 05/20/2016 65025 FOODFJCC SNACK AND SUPPLIESPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 16.79 05/23/2016 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 74.97 05/23/2016 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR DOLLARTREE $ 10.00 05/23/2016 65040 JANITORIAL SUPPLIESSPRING CLEANING SUPPLIESPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 84.28 05/23/2016 65040 JANITORIAL SUPPLIESSPRING CLEANING SUPPLIESPRCS/FLEETWOOD JOUR CNTR OFFICE DEPOT #510 $ 26.48 05/23/2016 65095 OFFICE SUPPLIESETHERNET CABLE EXTENSIONPRCS/FLEETWOOD JOUR CNTR OFFICE DEPOT #510 $ 104.21 05/23/2016 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/FLEETWOOD JOUR CNTR PARTY CITY $ 127.65 05/23/2016 65110 REC PROGRAM SUPPLIESMASQUERADE BALL SUPPLIESPRCS/FLEETWOOD JOUR CNTR SAMS CLUB #6444 $ 18.63 05/24/2016 65025 FOOD5TH GRADE GRADUATION CAKEPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 35.41 05/25/2016 65025 FOOD5TH GRADE GRADUATION PARTYPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 117.73 05/25/2016 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 128.70 05/25/2016 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR DOLLARTREE $ 8.00 05/25/2016 65110 REC PROGRAM SUPPLIES5TH GRADE GRADUATION PARTY (AFTER SCHOOL)PRCS/FLEETWOOD JOUR CNTR VALLI PRODUCE $ 91.34 05/26/2016 65025 FOODW.O.W COOKING CLASSPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 13.49 05/27/2016 65025 FOODFJCC SNACKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 115.41 05/27/2016 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 36.43 05/30/2016 65025 FOOD5TH WARD FOOD DONATIONPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 50.57 05/30/2016 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 41.40 05/30/2016 65025 FOODFJCC SNACKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 424.74 05/30/2016 65025 FOODSUPPLIES FOR SENIOR MASQUERADE BALLPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 530.14 05/30/2016 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESPRCS/FLEETWOOD JOUR CNTR DOLLARTREE $ 26.00 05/30/2016 65110 REC PROGRAM SUPPLIESSENIOR MASQUERADE BALLPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 136.46 05/30/2016 65110 REC PROGRAM SUPPLIESSUMMER FOOD SUPPLIESPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 51.94 05/30/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR A SONG FOR CORETTAPRCS/FLEETWOOD JOUR CNTR PARTY CITY $ 31.94 05/30/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR SENIOR MASQUERADE BALLPRCS/FLEETWOOD JOUR CNTR DOLLARTREE $ 15.00 05/30/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR SENIOR MASQUERADE BALLPRCS/FLEETWOOD JOUR CNTR UNIQUE THRIFT WESTERN $ 24.91 05/31/2016 65110 REC PROGRAM SUPPLIESCOSTUMES FOR A SONG FOR CORETTAPRCS/LEVY SEN CNTRGFS STORE #1915 $ 110.86 05/02/2016 65025 FOODSUPPLIES FOR SENIOR LUNCH PROGRAMPRCS/LEVY SEN CNTRBLICK ART 800 447 1892 $ 42.50 05/02/2016 65040 JANITORIAL SUPPLIESGAFFERS TAPEPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 25.95 05/02/2016 65050 BUILDING MAINTENANCE MATERIAL LOCKERROOM SHOWERHEAD AND GLUEPRCS/LEVY SEN CNTRPAPA JOHN'S #01012 $ 82.95 05/02/2016 65110 REC PROGRAM SUPPLIESPIZZA FOR EVANSTON'S CHILDRENS THEATRE CAST PARTYPRCS/LEVY SEN CNTRTARGET 00009274 $ 11.26 05/02/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR EVANSTON'S CHILDRENS THEATREPRCS/LEVY SEN CNTRPAPA JOHN'S #01012 $ 82.95 05/03/2016 65110 REC PROGRAM SUPPLIESPIZZA FOR EVANSTON'S CHILDRENS THEATRE FOR CAST PARTYPRCS/LEVY SEN CNTRGFS STORE #1915 $ 180.07 05/04/2016 65025 FOODEQUIPMENT FOR SENIOR LUNCH PROGRAMPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 165.99 05/04/2016 65050 BUILDING MAINTENANCE MATERIAL KITHCEN FAUCET RINSERPRCS/LEVY SEN CNTRMENARDS MORTON GROVE I $ 240.16 05/09/2016 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES TO REPAIR BEACH CHAIRSPRCS/LEVY SEN CNTRSQ COLDSTONE EVANS $ 75.00 05/09/2016 65125 OTHER COMMODITIESSTAFF APPRECIATION WEEK GIFT CARDSPRCS/LEVY SEN CNTRSTARBUCKS STORE 23091 $ 75.00 05/09/2016 65125 OTHER COMMODITIESSTAFF APPRECIATION WEEK GIFT CARDSPRCS/LEVY SEN CNTRCERAMIC SUPPLY CHICAGO $ 329.70 05/10/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR POTTERY CLASSESPRCS/LEVY SEN CNTRJEWEL #3487 $ 21.26 05/12/2016 65025 FOODFOOD FOR SHIP TRAININGPRCS/LEVY SEN CNTRDRU LAN THEA ARCHTICS $ 571.80 05/16/2016 62507 FIELD TRIPSTICKETS FOR SENIOR TRIPPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 10.37 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES FOR LIFEGUARD CHAIR REPAIRSPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 43.60 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES FOR LIFEGUARD CHAIR REPAIRSPRCS/LEVY SEN CNTRAMAZON.COM AMZN.COM/BI $ 30.88 05/20/2016 65095 OFFICE SUPPLIESWIRELESS KEYBOARD AND MOUSEPRCS/LEVY SEN CNTRDRU LAN THEA ARCHTICS $ 112.80 05/23/2016 62507 FIELD TRIPS2 EXTRA TICKETS FOR SENIOR TRIPPRCS/LEVY SEN CNTRIDEAL CHARTER MGMT $ 200.00 05/23/2016 62507 FIELD TRIPSBUS FOR SENIOR TRIPPRCS/LEVY SEN CNTRGFS STORE #1915 $ 36.42 05/23/2016 65025 FOODSUPPLIES FOR SENIOR LUNCH PROGRAMPRCS/LEVY SEN CNTRUS CASINO RENTALS LLC $ 75.00 05/23/2016 65110 REC PROGRAM SUPPLIESDEPOSIT FOR MASQUERADE BALL EQUIPMENTPRCS/LEVY SEN CNTRPAPA JOHN'S #01012 $ 277.85 05/23/2016 65110 REC PROGRAM SUPPLIESPIZZA FOR SENIOR NATIONAL PIZZA PARTY DAYPRCS/LEVY SEN CNTRSHEDD AQUARIUM $ 108.00 05/24/2016 62507 FIELD TRIPSARTS CAMP FIELD TRIPPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 61.72 05/25/2016 65040 JANITORIAL SUPPLIESCLEANING TOWELSPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 59.97 05/25/2016 65040 JANITORIAL SUPPLIESFLUORESCENT BULBSPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 43.98 05/25/2016 65040 JANITORIAL SUPPLIESMOP HEADSPRCS/LEVY SEN CNTRAPL APPLEONLINESTOREUS $ 829.00 05/26/2016 62490 OTHER PROGRAM COSTSMAC FOR SOUND QUEUE'S FOR FJTJuly 11, 2016Page 10 of 1666 of 612 Bank of America Credit Card Statement for the Period ending May 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/LEVY SEN CNTRDRURY LANE OAKBROOK TE $ 284.56 05/26/2016 62507 FIELD TRIPSLUNCH FOR SENIOR TRIPPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 3.43 05/27/2016 65040 JANITORIAL SUPPLIESADHESIVEPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 3.77 05/27/2016 65040 JANITORIAL SUPPLIESITEM RETURNEDPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ (3.77) 05/27/2016 65040 JANITORIAL SUPPLIESRETURNED ITEM CREDITPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 5.85 05/27/2016 65040 JANITORIAL SUPPLIESSEALANTPRCS/LEVY SEN CNTRODYSSEY CRUISES CHICAG $ 207.40 05/30/2016 62507 FIELD TRIPSDEPOSIT FOR SENIOR TRIPPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 32.82 05/02/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 67.07 05/03/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRTALL SHIP WINDY $ 235.20 05/12/2016 62507 FIELD TRIPSFIELD TRIP PIRATE CAMPPRCS/NOYES CNTRPAYPAL JENMARIE196 $ 55.00 05/19/2016 65110 REC PROGRAM SUPPLIESMUSICAL INSTRUMENT SUPPLIES ARTS CAMPPRCS/NOYES CNTRAMISH GOURDS AND BIRD $ 107.64 05/20/2016 65110 REC PROGRAM SUPPLIESMUSICAL INSTRUMENT MAKING SUPPLIES ARTS CAMPPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 55.24 05/23/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 143.18 05/24/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 38.93 05/24/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 7.50 05/24/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON.COM $ 7.00 05/25/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON.COM $ 3.50 05/25/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 9.48 05/26/2016 65025 FOODVOLUNTEER APPRECIATION BEVERAGESPRCS/NOYES CNTRMALNATIS 22 $ 40.80 05/26/2016 65025 FOODVOLUNTEER APPRECIATION SNACKSPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 23.66 05/27/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 13.37 05/27/2016 65110 REC PROGRAM SUPPLIESJUNETEENTH AND ARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 6.78 05/27/2016 65110 REC PROGRAM SUPPLIESJUNETEENTH ARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 8.00 05/30/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 51.90 05/30/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 29.16 05/30/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 8.00 05/30/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRWALGREENS #4218 $ 26.10 05/30/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRTARGET 00009274 $ 99.70 05/30/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRDISCOUNT SCHOOL SUPPLY $ 47.26 05/30/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 135.47 05/30/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 22.06 05/30/2016 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 74.41 05/30/2016 65110 REC PROGRAM SUPPLIESJUNETEENTH AND ARTS CAMP SUPPLIESPRCS/RBT CROWN CNTR GRACE ENTERPRISES $ 150.00 05/02/2016 62210 PRINTINGSHOW PROGRAMSPRCS/RBT CROWN CNTR AMERIZON WIRELESS-2 $ 854.50 05/02/2016 62490 OTHER PROGRAM COSTSREPLACEMENT RADIOSPRCS/RBT CROWN CNTR IN GOURMET GORILLA, I $ 1,231.20 05/02/2016 65025 FOODPRESCHOOL MEALSPRCS/RBT CROWN CNTR GFS STORE #1915 $ 108.85 05/02/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR BEST BUY 00003137 $ 10.98 05/02/2016 65110 REC PROGRAM SUPPLIESADAPTER FOR CABLEPRCS/RBT CROWN CNTR THE HOME DEPOT 1902 $ 18.20 05/02/2016 65110 REC PROGRAM SUPPLIESBOARDSPRCS/RBT CROWN CNTR WALGREENS #4218 $ 7.99 05/02/2016 65110 REC PROGRAM SUPPLIESCOOL DRY ICEPRCS/RBT CROWN CNTR HOMER`S ICE CREAM $ 20.35 05/02/2016 65110 REC PROGRAM SUPPLIESDRY ICEPRCS/RBT CROWN CNTR BEST BUY 00003137 $ 209.93 05/02/2016 65110 REC PROGRAM SUPPLIESHEADSETSPRCS/RBT CROWN CNTR WM SUPERCENTER #1998 $ 1.10 05/02/2016 65110 REC PROGRAM SUPPLIESICE SHOWPRCS/RBT CROWN CNTR THE HOME DEPOT 1902 $ 173.21 05/02/2016 65110 REC PROGRAM SUPPLIESLUMBERPRCS/RBT CROWN CNTR PARTY CITY $ 64.76 05/02/2016 65110 REC PROGRAM SUPPLIESPIRATE COSTUMESPRCS/RBT CROWN CNTR KOHL'S #648 $ 14.30 05/02/2016 65110 REC PROGRAM SUPPLIESSHORTS FOR PIRATESPRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 14.85 05/03/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 108.73 05/03/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR GFS STORE #1915 $ 31.41 05/04/2016 65025 FOODAFTER SCHOOL SNACKPRCS/RBT CROWN CNTR GFS STORE #1915 $ 100.40 05/04/2016 65025 FOODAFTER SCHOOL SNACKPRCS/RBT CROWN CNTR GFS STORE #1915 $ 150.00 05/04/2016 65025 FOODAFTER SCHOOL SNACKPRCS/RBT CROWN CNTR VALLI PRODUCE $ 56.04 05/04/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR ENCHANTED CASTLE - IL $ 156.00 05/05/2016 62507 FIELD TRIPSAFTER SCHOOL FIELD TRIPPRCS/RBT CROWN CNTR MYSTIC WATERS FAMILY A $ 50.00 05/05/2016 62507 FIELD TRIPSSUMMER CAMP FIELD TRIPPRCS/RBT CROWN CNTR MYSTIC WATERS FAMILY A $ 50.00 05/05/2016 62507 FIELD TRIPSSUMMER CAMP FIELD TRIPPRCS/RBT CROWN CNTR VALLI PRODUCE $ 7.47 05/05/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR VALLI PRODUCE $ 16.43 05/06/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR THE HOME DEPOT 1902 $ 63.23 05/09/2016 62490 OTHER PROGRAM COSTSPRESCHOOL SUPPLIESPRCS/RBT CROWN CNTR MOBILE MINI $ 112.77 05/09/2016 62490 OTHER PROGRAM COSTSRENTAL OF STORAGE POD FOR EQUIPMENT AT THE CROWN CENTERPRCS/RBT CROWN CNTR GORDON FOOD SERVICE IN $ 122.79 05/09/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR GORDON FOOD SERVICE IN $ 11.96 05/09/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR JEWEL #3487 $ 20.94 05/09/2016 65025 FOODROB'S RETIREMENTPRCS/RBT CROWN CNTR POPEYES W HOWARD $ 72.69 05/09/2016 65025 FOODROB'S RETIREMENTPRCS/RBT CROWN CNTR ROESERS BAKERY $ 43.01 05/09/2016 65025 FOODROB'S RETIREMENTPRCS/RBT CROWN CNTR RITE LOCK & SAFE $ 30.00 05/09/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL KEYS FOR PRESCHOOL STAFFPRCS/RBT CROWN CNTR VALLI PRODUCE $ 117.11 05/10/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR VALLI PRODUCE $ 12.45 05/10/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR VALLI PRODUCE $ 14.94 05/10/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR GFS STORE #1915 $ 178.60 05/11/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR IL TOLLWAY-MISS TOLL P $ 9.60 05/12/2016 62490 OTHER PROGRAM COSTSTOLL FOR FIELD TRIPJuly 11, 2016Page 11 of 1667 of 612 Bank of America Credit Card Statement for the Period ending May 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RBT CROWN CNTR PUMP IT UP OF GLENVIEW $ 50.00 05/12/2016 62507 FIELD TRIPSPRESCHOOL FIELD TRIPPRCS/RBT CROWN CNTR PUMP IT UP OF GLENVIEW $ 50.00 05/12/2016 62507 FIELD TRIPSPRESCHOOL FIELD TRIPPRCS/RBT CROWN CNTR GO BANANAS $ 35.00 05/12/2016 62507 FIELD TRIPSPRESCHOOL FIELD TRIPPRCS/RBT CROWN CNTR US FIGURE SKATING $ 150.00 05/13/2016 65110 REC PROGRAM SUPPLIESSHOW SANCTIONPRCS/RBT CROWN CNTR TRADER JOE'S #702 QPS $ 20.52 05/16/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR OFFICE DEPOT #510 $ 114.41 05/17/2016 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIES FOR PRESCHOOLPRCS/RBT CROWN CNTR PARTY TIME PALACE $ 50.00 05/19/2016 62507 FIELD TRIPSSUMMER CAMP FIELD TRIPPRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 47.30 05/19/2016 65025 FOODMEET & GREETPRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 50.13 05/19/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR WALGREENS #4218 $ 4.92 05/19/2016 65110 REC PROGRAM SUPPLIESPRESCHOOL SUPPLIESPRCS/RBT CROWN CNTR ENTRYEEZE $ 175.00 05/20/2016 65110 REC PROGRAM SUPPLIESCOMPETITION SETUP FEEPRCS/RBT CROWN CNTR GORDON FOOD SERVICE IN $ 162.59 05/23/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR VALLI PRODUCE $ 14.94 05/23/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR THE HOME DEPOT 1902 $ 152.83 05/23/2016 65050 BUILDING MAINTENANCE MATERIAL CONCESSION STAND MATERIALPRCS/RBT CROWN CNTR RITE LOCK & SAFE $ 30.20 05/23/2016 65050 BUILDING MAINTENANCE MATERIAL HOCKEY KEYSPRCS/RBT CROWN CNTR PETSMART INC 427 $ 40.53 05/25/2016 62490 OTHER PROGRAM COSTSPRESCHOOL ANIMAL FOODPRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 98.60 05/25/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR JC LICHT #1252 $ 12.73 05/25/2016 65050 BUILDING MAINTENANCE MATERIAL CAULK AND MISC SUPPLIESPRCS/RBT CROWN CNTR JC LICHT #1252 $ 329.28 05/25/2016 65050 BUILDING MAINTENANCE MATERIAL INTERIOR WALL PAINTPRCS/RBT CROWN CNTR CENTRAL RUG 1 $ 20.00 05/26/2016 65050 BUILDING MAINTENANCE MATERIAL FLOORING BASEPRCS/RBT CROWN CNTR GFS STORE #1915 $ 13.98 05/27/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR GFS STORE #1915 $ 82.32 05/27/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR GFS STORE #1915 $ 150.00 05/27/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR UNIQUEFITNESS $ 541.98 05/27/2016 65110 REC PROGRAM SUPPLIESOFF ICE TRAINING SUPPLIES SUMMER CAMPPRCS/RBT CROWN CNTR ORTHOPEDIC PHYSICAL TH $ 225.05 05/27/2016 65110 REC PROGRAM SUPPLIESSUMMER CAMP OFF ICE TRAINING SUPPLIESPRCS/RBT CROWN CNTR GFS STORE #1915 $ 33.97 05/30/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR GFS STORE #1915 $ 104.03 05/30/2016 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR THE HOME DEPOT 1902 $ 38.32 05/30/2016 65050 BUILDING MAINTENANCE MATERIAL MAINTENANCE SUPPLIESPRCS/RBT CROWN CNTR FULL COMPASS SYSTEMS $ 183.61 05/30/2016 65110 REC PROGRAM SUPPLIESOFF ICE TRAINING SUPPLIESPRCS/RECREATIONTRIBUNE PUBLISHING COM $ 915.00 05/02/2016 62205 ADVERTISINGADVERTISING FOR FESTIVALSPRCS/RECREATIONTRIBUNE PUBLISHING COM $ 602.00 05/02/2016 62205 ADVERTISINGADVERTISING FOR THE FESTIVALSPRCS/RECREATIONWYNDHAM GETTYSBURG $ 594.96 05/02/2016 62295 TRAINING & TRAVELHOTEL FOR USLA CONFERENCEPRCS/RECREATION837 - BRUNSWICK ZONE - $ 156.00 05/02/2016 62507 FIELD TRIPSRENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONTHE HOME DEPOT 1902 $ 13.96 05/02/2016 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT BATTERIES FOR SOUND MIC.PRCS/RECREATIONPLUG N PAY INC $ 56.60 05/03/2016 62705 BANK SERVICE CHARGESSERVICE FEES FOR ON LINE REGISTRATIONS FOR REC PROGRAMSPRCS/RECREATIONPLUG N PAY INC $ 117.75 05/03/2016 62705 BANK SERVICE CHARGESSERVICE FEES FOR ON LINE REGISTRATIONS FOR RECREATION PROGRAMSPRCS/RECREATIONJEWEL #3428 $ 68.37 05/03/2016 65025 FOODRICE, BROTH, SEASONING, CHICKEN, FRUIT FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.00 05/04/2016 62295 TRAINING & TRAVELPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONJB ALBERTO'S $ 44.76 05/04/2016 65025 FOODSTAFF MEETINGPRCS/RECREATIONOFFICE DEPOT #510 $ 129.15 05/04/2016 65095 OFFICE SUPPLIESOFFICE SUPPLIES FOR THE FARMERS' MARKETPRCS/RECREATIONWWW.NEWEGG.COM $ 275.07 05/04/2016 65110 REC PROGRAM SUPPLIESDVD DUPLICATORPRCS/RECREATIONSUSTAINABLESUPPLY.COM $ 44.68 05/05/2016 62225 BLDG MAINT SVCSRESTROOM SIGNS FOR GIBBS-MORRISON BUILDINGPRCS/RECREATIONCHARGETECH $ 270.00 05/05/2016 65095 OFFICE SUPPLIESBATTERY PACK FOR POINT OF SALE SYSTEMPRCS/RECREATIONWHOLEFDS GBR #10570 $ 44.94 05/05/2016 66040 GENERAL ADMINISTRATIONNOYES CENTER GALLERY RECEPTIONPRCS/RECREATIONILLINOIS PARK RECREAT $ 269.00 05/09/2016 62360 MEMBERSHIP DUESIL PARK AND RECREATION ASSOCIATION (IPRA) MEMBERSHIP FEE FOR LAWRENCE C HEMINGWAYPRCS/RECREATION837 - BRUNSWICK ZONE - $ 150.00 05/09/2016 62507 FIELD TRIPSRENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONVZWRLSS PREPAID PYMNT $ 35.00 05/09/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WIRELESS ACCESS FOR POINT OF SALE SYSTEM AT EVANSTON FARMERS MARKETPRCS/RECREATIONTHE HOME DEPOT 1902 $ 92.93 05/09/2016 65085 MINOR EQUIP & TOOLSTOOLS AND MISC SUPPLIES FOR THE FARMERS' MARKETPRCS/RECREATIONDENGEOS SKOKIE $ 135.00 05/09/2016 65125 OTHER COMMODITIESPUBLIC WORKS WEEK LUNCHEON FOR PRCSPRCS/RECREATIONGFS STORE #1915 $ 24.11 05/09/2016 65125 OTHER COMMODITIESPUBLIC WORKS WEEK LUNCHEON FOR PRCS STAFFPRCS/RECREATIONJEWEL #3428 $ 42.12 05/10/2016 65025 FOODCHICKEN BROTH, SALSA, RICE, CHEESE, CHICKEN, VEGETABLES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 25.98 05/10/2016 65110 REC PROGRAM SUPPLIESCHILD SIZE CART FOR THE FARMERS' MARKETPRCS/RECREATIONBAGMASTERS $ 571.58 05/10/2016 65110 REC PROGRAM SUPPLIESFARMERS MARKET BAGS ( AS A FUNDRAISER FOR THE MARKET)PRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.00 05/11/2016 62295 TRAINING & TRAVELPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONDRAMATISTS PLAY SERVIC $ 480.00 05/11/2016 62490 OTHER PROGRAM COSTSTHEATRE FEE FOR PRODUCING "SINGLE BLACK FEMALES"PRCS/RECREATIONCROWN TROPHY 54 $ 94.35 05/11/2016 62490 OTHER PROGRAM COSTSWINTER BROOMBALL SEASON TROPHIESPRCS/RECREATIONMALNATIS 22 $ 73.20 05/13/2016 65025 FOODLUNCH FOR ROBERT CROWN CAMPAIGN PLANNING TEAM MEETINGPRCS/RECREATIONTARGET 00009274 $ 57.93 05/13/2016 66040 GENERAL ADMINISTRATIONNOYES CENTER GALLERY REFRESHMENTSPRCS/RECREATION837 - BRUNSWICK ZONE - $ 144.00 05/16/2016 62507 FIELD TRIPSRENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONINTERNATIONAL TRANSACTION FEE $ 3.19 05/16/2016 62512 RECRUITMENT SERVICESPRCS SEASONAL HIRING SOFRWAREPRCS/RECREATIONWORKABLE $ 399.00 05/16/2016 62512 RECRUITMENT SERVICESPRCS SEASONAL HIRING SOFTWAREPRCS/RECREATIONJEWEL #3487 $ 97.60 05/16/2016 65025 FOODCHICKEN, SODA, CUPS FOR ATHLETE PARTYPRCS/RECREATIONMALNATIS 22 $ 301.00 05/16/2016 65025 FOODPASTA, SALAD FOR ATHLETE PARTYPRCS/RECREATIONWALGREENS #4218 $ 29.60 05/16/2016 65090 SAFETY EQUIPMENTFIRST AID SUPPLIESPRCS/RECREATIONOFFICE DEPOT #510 $ 55.98 05/16/2016 65110 REC PROGRAM SUPPLIESBLANK DVDSJuly 11, 2016Page 12 of 1668 of 612 Bank of America Credit Card Statement for the Period ending May 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONWATERSAFETY $ 430.00 05/16/2016 65110 REC PROGRAM SUPPLIESLIFEGUARD WHISTLESPRCS/RECREATIONJEWEL #3487 $ (8.67) 05/16/2016 65110 REC PROGRAM SUPPLIESTAX RETURNED BACK TO CARDPRCS/RECREATIONTHE HOME DEPOT 1902 $ 31.71 05/16/2016 66040 GENERAL ADMINISTRATIONHARDWARE FOR NOYES GALLERY INSTALLATIONPRCS/RECREATIOND & D FINER FOODS $ 7.76 05/16/2016 66040 GENERAL ADMINISTRATIONNOYES CENTER RECEPTIONPRCS/RECREATIONGOVOLUTION SAMUEL F FE $ 18.00 05/17/2016 62490 OTHER PROGRAM COSTSPROCESSING FEE FOR THEATRE PLAY RIGHTS FOR FJCC THEATREPRCS/RECREATIONLEMOI ACE HARDWARE $ 39.90 05/17/2016 62490 OTHER PROGRAM COSTSS-HOOKSPRCS/RECREATIONSAMUEL FRENCH INC./ B $ 450.00 05/17/2016 62490 OTHER PROGRAM COSTSTHEATRE FEE FOR PRODUCING "A SONG FOR CORETTA"PRCS/RECREATIONJEWEL #3428 $ 46.58 05/17/2016 65025 FOODRICE, EGGS, CHICKEN, VEGETABLES, FRUIT FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONLEMOI ACE HARDWARE $ (43.89) 05/17/2016 65110 REC PROGRAM SUPPLIESRETURNED RECEIPT DUE TO TAX BEING CHARGEDPRCS/RECREATIONLEMOI ACE HARDWARE $ 43.89 05/17/2016 65110 REC PROGRAM SUPPLIESSEE ABOVEPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.00 05/18/2016 62295 TRAINING & TRAVELPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONOFFICE DEPOT #510 $ 120.93 05/18/2016 65095 OFFICE SUPPLIESFESTIVALS SUPPLIESPRCS/RECREATIONBEST BUY 00003137 $ 349.98 05/19/2016 65110 REC PROGRAM SUPPLIESREPLACEMENT TV FOR TRAINING AND CAMPPRCS/RECREATIONIMAGIC $ 740.00 05/20/2016 62205 ADVERTISINGBUS WRAP/GRAPHICS FOR LEVY SENIOR CENTER BUSPRCS/RECREATIONCITY OF EVANSTON-METER $ 1.25 05/20/2016 62295 TRAINING & TRAVELPARKING FEE FOR MEETING AT THE LIBRARYPRCS/RECREATION837 - BRUNSWICK ZONE - $ 174.00 05/23/2016 62507 FIELD TRIPSRENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONPOSGLOBAL.COM $ 281.55 05/23/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCREDIT CARD MACHINE FOR POINT OF SALE SYSTEM AT THE RECREATION BEACH OFFICEPRCS/RECREATIONTHE HOME DEPOT 1902 $ 32.67 05/23/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PADLOCKS TO SECURE BOATSPRCS/RECREATIONTHE HOME DEPOT 1902 $ 84.51 05/23/2016 65085 MINOR EQUIP & TOOLSSUPPLIES FOR LAKEFRONT OPERATIONPRCS/RECREATIONCERAMIC SUPPLY CHICAGO $ 294.25 05/23/2016 65110 REC PROGRAM SUPPLIESPOTTERY SUPPLIESPRCS/RECREATIONLEMOI ACE HARDWARE $ 32.53 05/23/2016 65110 REC PROGRAM SUPPLIESREFLECTIVE TAPEPRCS/RECREATIONAMAZON.COM $ 157.99 05/23/2016 65110 REC PROGRAM SUPPLIESSKI TRAINER FOR AQUATIC CAMPPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 389.90 05/23/2016 65125 OTHER COMMODITIESOIL FOR BOATPRCS/RECREATIONMALNATIS 22 $ 40.60 05/24/2016 62295 TRAINING & TRAVELSTAFF TRAININGPRCS/RECREATIONSHEDD AQUARIUM $ 108.00 05/24/2016 62507 FIELD TRIPSFIELD TRIP FOR ARTS CAMP ORDER # 2377863PRCS/RECREATIONJEWEL #3428 $ 32.22 05/24/2016 65025 FOODPITA BREAD, SAUCE, ITALIAN SAUSAGE, VEGETABLES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONTHE HOME DEPOT 1902 $ 166.55 05/24/2016 65110 REC PROGRAM SUPPLIESCHAIN & RIVETSPRCS/RECREATIONVALLI PRODUCE $ 6.76 05/24/2016 65110 REC PROGRAM SUPPLIESSPUD CLUB ACTIVITY BIRD SEED CAKES (GELATIN) AT THE FARMERS MARKETPRCS/RECREATIONNORTHWEST RIVER SUPPLI $ 222.15 05/24/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR AQUATIC CAMPPRCS/RECREATIONAMAZON.COM $ 38.03 05/24/2016 65110 REC PROGRAM SUPPLIESWATER HOSEPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 14.47 05/24/2016 65110 REC PROGRAM SUPPLIESWATER SKI/TUBING FLAGS FOR AQUATIC CAMPPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.00 05/25/2016 62295 TRAINING & TRAVELPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 107.25 05/25/2016 65110 REC PROGRAM SUPPLIES3 MARINE FIRE EXTINGUISHERS FOR BOATSPRCS/RECREATIONAMAZON.COM $ 44.95 05/25/2016 65110 REC PROGRAM SUPPLIESDRY STORAGE BOXESPRCS/RECREATIONWEST COAST SAILING INC $ 44.95 05/25/2016 65110 REC PROGRAM SUPPLIESMARLIN SPIKEPRCS/RECREATIONDOLLARTREE $ 16.00 05/25/2016 65110 REC PROGRAM SUPPLIESSPUD CLUB BIRD SEED CAKE PROJECT AT THE FARMERS MARKETPRCS/RECREATIONARC SERVICES/TRAINING $ 216.00 05/26/2016 62295 TRAINING & TRAVELFIRST AID/CPR CERTIFICATIONS FOR CAMP STAFFPRCS/RECREATIONAMAZON.COM $ 62.73 05/26/2016 62490 OTHER PROGRAM COSTSCONESPRCS/RECREATIONAMAZON.COM $ 56.82 05/26/2016 65125 OTHER COMMODITIESOIL FOR BOATSPRCS/RECREATIONCITY OF EVANSTON - PAR $ 1.00 05/27/2016 62235 OFFICE EQUIPMENT MAINT.TESTING OF CREDIT CARD MACHINES THROUGH THE RECREATION POINT OF SALE SYSTEMPRCS/RECREATIONPOSGLOBAL.COM $ 332.92 05/27/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCASH DRAWERS FOR THE POINT OF SALE SYSTEMS AT THE RECREATION BEACH OFFICESPRCS/RECREATIONPOSGLOBAL.COM $ 416.80 05/27/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIALRECEIPT PRINTERS FOR THE POINT OF SALE SYSTEMS AT THE RECREATION BEACH OFFICESPRCS/RECREATIONPOSGLOBAL.COM $ 357.41 05/27/2016 65095 OFFICE SUPPLIESRECEIPT PRINTER AND CASH DRAWER FOR THE POINT OF SALES SYSTEM AT THE GIBBS-MORRISON CENTERPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 28.99 05/27/2016 65110 REC PROGRAM SUPPLIESHOSE FOR POWER WASHERPRCS/RECREATIONCITY OF EVANSTON - PAR $ (1.00) 05/30/2016 62235 OFFICE EQUIPMENT MAINT.TESTING OF CREDIT CARD MACHINES THROUGH THE RECREATION POINT OF SALE SYSTEMPRCS/RECREATIONWEST COAST SAILING INC $ 175.00 05/30/2016 62490 OTHER PROGRAM COSTSHOBIE CRADLEPRCS/RECREATION837 - BRUNSWICK ZONE - $ 156.00 05/30/2016 62507 FIELD TRIPSRENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONJEWEL #3428 $ 170.19 05/30/2016 65025 FOODSNACKS FOR AQUATIC CAMPPRCS/RECREATIONOFFICE DEPOT #510 $ 103.61 05/30/2016 65095 OFFICE SUPPLIESFESTIVALS OFFICE SUPPLIESPRCS/RECREATIONTHE HOME DEPOT 1902 $ 216.93 05/30/2016 65110 REC PROGRAM SUPPLIESCONCRETE & CHAINPRCS/RECREATIONEMERGENCY MEDICAL PROD $ 249.77 05/30/2016 65110 REC PROGRAM SUPPLIESFIRST AID SUPPLIESPRCS/RECREATIONTHE HOME DEPOT 1902 $ 65.07 05/30/2016 65110 REC PROGRAM SUPPLIESSUPPLIES FOR SPUD CLUB ACTIVITIESPRCS/RECREATIONCITY OF EVANSTON - PAR $ 1.00 05/31/2016 62235 OFFICE EQUIPMENT MAINT.TESTING OF CREDIT CARD MACHINES THROUGH THE RECREATION POINT OF SALE SYSTEMPRCS/YOUTH ENGAGEMENT QUARTET DIGITAL PRINTI $ 922.50 05/03/2016 62210 PRINTINGYYA 2012-2016 STATUS REPORT PRINTINGPRCS/YOUTH ENGAGEMENT QUARTET DIGITAL PRINTI $ 922.50 05/03/2016 62210 PRINTINGYYA STATUS REPORT (PRINTING)PRCS/YOUTH ENGAGEMENT LORMAN EDUCATION SERVI $ 129.00 05/04/2016 62295 TRAINING & TRAVELWORKFORCE DEVELOPMENT TRAINING HUD SEC 3 SHARON JOHNSONPRCS/YOUTH ENGAGEMENT SKY HIGH SPORTS NILES $ 15.00 05/05/2016 62490 OTHER PROGRAM COSTSMASON PARK FIELD TRIPPRCS/YOUTH ENGAGEMENT SPOTHERO 844-324-7768 $ 18.00 05/09/2016 62295 TRAINING & TRAVELPARKING FOR CJC TRAININGPRCS/YOUTH ENGAGEMENT FLASH CAB $ 14.01 05/09/2016 62295 TRAINING & TRAVELTRANSPORTATION TO CJC TRAININGJuly 11, 2016Page 13 of 1669 of 612 Bank of America Credit Card Statement for the Period ending May 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/YOUTH ENGAGEMENT SPOTHERO 844-324-7768 $ 15.00 05/16/2016 62295 TRAINING & TRAVELPARKING FOR CJC DELIVERING TRAUMA INFORMED CAREPRCS/YOUTH ENGAGEMENT POTBELLY #44 $ 5.80 05/16/2016 65025 FOODCHICAGO SCHOOL OF PROFESSIONAL PSYCHOLOGY TRAINING- LUNCH FOR TRAINEESPRCS/YOUTH ENGAGEMENT POTBELLY #44 $ 15.45 05/16/2016 65025 FOODTRAINING AT CHICAGO SCHOOL OF PROFESSIONAL PSYCHOLOGY-LUNCH FOR TRAINEESPRCS/YOUTH ENGAGEMENT SPOTHERO 844-324-7768 $ 16.00 05/23/2016 62295 TRAINING & TRAVELPARKING FOR CITY VANPRCS/YOUTH ENGAGEMENT PARK CHICAGO MOBILE $ 20.00 05/23/2016 62295 TRAINING & TRAVELPARKING FOR VEHICLES AT CHICAGO SCHOOL OF PROFESSIONAL PYSCHOLOGY TRAININGPRCS/YOUTH ENGAGEMENT MALNATIS 6 $ 76.75 05/23/2016 65025 FOODLUNCH FOR TRAINEES AT CHICAGO SCHOOL OF PROFESSIONAL PSYCHOLOGYPRCS/YOUTH ENGAGEMENT CITY OF EVANSTON-MOBIL $ 2.35 05/26/2016 62295 TRAINING & TRAVELIL TOLL FOR OUTREACHPUBLIC WORKS AGENCY ADMIN AMERICAN PUBLIC WORKS $ 2,275.26 05/06/2016 62360 MEMBERSHIP DUESSPLIT - APWA MEMBERSHIP DUES, ADMINISTRATION (78.95%)PUBLIC WORKS AGENCY ADMIN AMERICAN PUBLIC WORKS $ 303.37 05/06/2016 62360 MEMBERSHIP DUESSPLIT - APWA MEMBERSHIP DUES, PWA (10.53%)PUBLIC WORKS AGENCY ADMIN AMERICAN PUBLIC WORKS $ 303.37 05/06/2016 62360 MEMBERSHIP DUESSPLIT - APWA MEMBERSHIP DUES, WATER BUREAU (10.53%)PUBLIC WORKS AGENCY ADMIN PANINO'S PIZZERIA OR $ 110.80 05/09/2016 62295 TRAINING & TRAVELLUNCH FOR STAFF WORKING THE PUBLIC TOUR OF THE WATER TREATMENT FACILITY.PUBLIC WORKS AGENCY ADMIN ABM PARKING PARK MILLE $ 15.00 05/13/2016 62295 TRAINING & TRAVELPARKING TO ATTEND MEETING IN DOWNTOWN CHICAGO.PUBLIC WORKS AGENCY ADMIN SKILLPATH NATIONAL $ 199.00 05/30/2016 62295 TRAINING & TRAVELREGISTRATION FOR NATIONAL SEMINARS TRAINING WEBINAR: MAKING YOUR BUSINESS WRITING MISTAKE-FREE - FOR THE WATER PRODUCTION BUREAU.PUBLIC WORKS/ ENG INF TRIBUNE PUBLISHING COM $ 940.80 05/02/2016 62205 ADVERTISINGPUBLIC HEARING ADVERTISMENT FOR SA1516 AND SA1517 - PROJECT #416511PUBLIC WORKS/ ENG INF TRIBUNE PUBLISHING COM $ 65.67 05/20/2016 62205 ADVERTISINGPUBLIC HEARING NOTICE PUBLICATION SA1518 - PROJECT # 416511PUBLIC WORKS/ ENG INF TRIBUNE PUBLISHING COM $ 65.67 05/20/2016 62205 ADVERTISINGPUBLIC HEARING NOTICE SA1520 - PROJECT # 416511PUBLIC WORKS/ ENG INF TRIBUNE PUBLISHING COM $ 65.67 05/20/2016 62205 ADVERTISINGPUBLIC HEARING PUBLICATION FOR SA1519 - PROJECT # 416511PUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT 1902 $ 68.49 05/02/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE FENCING FOR TREESPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT 1902 $ 81.43 05/03/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE FENCE FOR LAKEFRONTPUBLIC WORKS/ ENVIR SVCS LEMOI ACE HARDWARE $ 115.96 05/04/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE FENCE FOR TREESPUBLIC WORKS/ ENVIR SVCS LOWES #01748 $ 93.40 05/05/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE FENCE FOR TREESPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT 1902 $ 121.70 05/05/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE FENCE FOR TREESPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT 1902 $ 5.97 05/06/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE BIRD SANCTUARYPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT #8598 $ 113.23 05/06/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE FENCE FOR TREESPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT 1902 $ 0.61 05/06/2016 65085 MINOR EQUIP & TOOLSCLEANOUT PLUGPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT 1902 $ 26.95 05/11/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE BATTING CAGE HOOKS (TAX HAS BEEN REFUNDED 6/20/16)PUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT 1902 $ 26.95 05/11/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE BATTING CAGE HOOKS (TAX HAS BEEN REFUNDED 6/20/16)PUBLIC WORKS/ ENVIR SVCS ARLINGTON POWER EQUIPM $ (59.88) 05/11/2016 65085 MINOR EQUIP & TOOLSPARTS REFUNDPUBLIC WORKS/ ENVIR SVCS ARLINGTON POWER EQUIPM $ 434.80 05/11/2016 65085 MINOR EQUIP & TOOLSTWO BLOWERS TO REPLACE BROKEN EQUIPMENT, SAW FILESPUBLIC WORKS/ ENVIR SVCS REINDERS - SUSSEX CS $ 112.67 05/13/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQUIPMENT PARTSPUBLIC WORKS/ ENVIR SVCS WHOLEFDS GBR #10570 $ 49.75 05/16/2016 65125 OTHER COMMODITIESPWA PICNICPUBLIC WORKS/ ENVIR SVCS IN EVANSTON ORGANICS $ 972.00 05/17/2016 65110 REC PROGRAM SUPPLIESBATTING CAGE RENOPUBLIC WORKS/ ENVIR SVCS AHLBORN EQUIPMENT, INC $ 752.36 05/18/2016 65085 MINOR EQUIP & TOOLSSAFETY EQUIPMENT, FORESTRY TOOLSPUBLIC WORKS/ ENVIR SVCS CITY WELDING SALES & S $ 12.00 05/19/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQUIPMENT MAINTENANCEPUBLIC WORKS/ ENVIR SVCS AHLBORN EQUIPMENT, INC $ 107.40 05/19/2016 65085 MINOR EQUIP & TOOLSWORK GLOVES FOR CREWPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT 1902 $ 154.87 05/23/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE BIRD SANCTUARY WATERPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT 1902 $ 249.58 05/23/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE LAKEFRONT FENCEPUBLIC WORKS/ ENVIR SVCS REINDERS - SUSSEX CS $ 129.10 05/23/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQUIPMENT MAINTENANCEPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT 1902 $ 81.68 05/27/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE NEW DOG BEACHPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT 1902 $ 10.47 05/30/2016 62199 PRK MAINTENANCE & FURNITUR REPLACE PARK MAINTENANCE SUPPLYPUBLIC WORKS/ ENVIR SVCS ANTONS GREENHOUSES AND $ 18.00 05/30/2016 65005 LANDSCAPE MATERIALSNOAH'S PLAYGROUNDPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT 1902 $ 16.82 05/30/2016 65005 LANDSCAPE MATERIALSWATER TRUCK MAINTENANCEPUBLIC WORKS/ OPER MAIN OFFICE DEPOT #510 $ 47.47 05/02/2016 65095 OFFICE SUPPLIESOFFICE SUPLIESPUBLIC WORKS/ OPER MAIN CONNEXION $ 70.89 05/03/2016 65085 MINOR EQUIP & TOOLSSPLIT BOLT CONNECTORS & WIRE COMPRESSION SPLICESPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ 240.00 05/04/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ 140.00 05/04/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAIN EVANSTON LUMBER $ 56.60 05/04/2016 65085 MINOR EQUIP & TOOLSSUPPLIESPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ 288.00 05/05/2016 65085 MINOR EQUIP & TOOLSSAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAIN VALLI PRODUCE $ 5.98 05/05/2016 65125 OTHER COMMODITIESPUBLIC SERVICE WEEKJuly 11, 2016Page 14 of 1670 of 612 Bank of America Credit Card Statement for the Period ending May 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ OPER MAIN THE HOME DEPOT 1902 $ 18.98 05/06/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 5 GALLON GAS CAN FOR BUSINESS DISTRICT LITTER CONTROL USEPUBLIC WORKS/ OPER MAIN CONNEXION $ 348.00 05/06/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 69W TRAFFIC SDIGN BULBSPUBLIC WORKS/ OPER MAIN PETSMART INC 427 $ 19.49 05/06/2016 65085 MINOR EQUIP & TOOLSSUPPLIESPUBLIC WORKS/ OPER MAIN EVANSTON LUMBER $ 103.00 05/06/2016 65085 MINOR EQUIP & TOOLSSUPPLIESPUBLIC WORKS/ OPER MAIN THE HOME DEPOT 1902 $ 59.69 05/06/2016 65085 MINOR EQUIP & TOOLSSUPPLIESPUBLIC WORKS/ OPER MAIN EVANSTON SIGNS AND GRA $ 720.00 05/09/2016 65050 BUILDING MAINTENANCE MATERIAL PAPER CONSTRUCTION SIGNSPUBLIC WORKS/ OPER MAIN CONNEXION $ 145.00 05/10/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TRI-PLEX WIRE CABLEPUBLIC WORKS/ OPER MAIN THE UPS STORE #0511 $ 143.90 05/11/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHIPPING CHARGES TO SEND OUT TRAFFIC SIGNAL CONTROLLERS FOR REPAIRPUBLIC WORKS/ OPER MAIN THE HOME DEPOT 1902 $ 82.55 05/13/2016 65085 MINOR EQUIP & TOOLSSUPPLIESPUBLIC WORKS/ OPER MAIN TRAFFIC CONTROL AND PR $ 525.00 05/13/2016 65115 TRAFFIC CONTROL SUPPLIESSIGN ID/DATE STICKERSPUBLIC WORKS/ OPER MAIN THE HOME DEPOT 1902 $ 107.69 05/16/2016 65085 MINOR EQUIP & TOOLSSUPPLIESPUBLIC WORKS/ OPER MAIN THE HOME DEPOT 1902 $ 159.92 05/16/2016 65115 TRAFFIC CONTROL SUPPLIESLADDER AND TREE LOPPERS FOR SIGN CREWPUBLIC WORKS/ OPER MAIN GFS STORE #1915 $ 54.92 05/16/2016 65125 OTHER COMMODITIESPUBLIC SERVICE WEEK PICNICPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ 374.00 05/17/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ (34.00) 05/17/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ 432.65 05/18/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ 175.00 05/18/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ 288.00 05/19/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACEPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ 288.00 05/20/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAIN LEMOI ACE HARDWARE $ 56.46 05/20/2016 65085 MINOR EQUIP & TOOLSEYE BOLTS AND QUICK CHAIN LINKSPUBLIC WORKS/ OPER MAIN THE HOME DEPOT 1902 $ 22.20 05/20/2016 65085 MINOR EQUIP & TOOLSSUPPLIESPUBLIC WORKS/ OPER MAIN TRAFFIC CONTROL AND PR $ 1,457.50 05/20/2016 65515 OTHER IMPROVEMENTSBIKE DELINEATORSPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ 264.00 05/23/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAIN LAWSON PRODUCTS $ 56.79 05/23/2016 65085 MINOR EQUIP & TOOLSELECTRIC CONTACT CLEANERPUBLIC WORKS/ OPER MAIN TAPCO $ 840.00 05/23/2016 65115 TRAFFIC CONTROL SUPPLIESSIGN POST PULLERSPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ 255.00 05/24/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ 425.00 05/25/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ 216.00 05/26/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ 288.00 05/26/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAIN CONNEXION $ 594.00 05/26/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TRAFFIC SIGNAL BULBSPUBLIC WORKS/ OPER MAIN THE HOME DEPOT 1902 $ 129.70 05/26/2016 65625 FURNITURES AND FIXTURESTRASH FANCY CAN LINERS FOR BUSINESS DISTRICTPUBLIC WORKS/ OPER MAIN THE HOME DEPOT 1902 $ 33.49 05/27/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS KEYS FOR LOCKS IN SANITATION BAY AND TRASH CONTAINERS IN BUSINESS DISTRICTPUBLIC WORKS/ OPER MAIN ORANGE CRUSH - WHEELIN $ 192.00 05/27/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIX/SURFACE ASPHALTPUBLIC WORKS/ OPER MAIN THE HOME DEPOT 1902 $ 46.41 05/27/2016 65085 MINOR EQUIP & TOOLSSUPPLIESPUBLIC WORKS/ OPER MAIN GIH GLOBALINDUSTRIALEQ $ 1,259.50 05/27/2016 65090 SAFETY EQUIPMENTSAFETY STEP LADDER (GARAGES)PUBLIC WORKS/ OPER MAIN THE HOME DEPOT 1902 $ 44.91 05/30/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS TRASH BAGS FOR METRA STATIN AND BUSINESS DISTRICT FANCY CANSPUBLIC WORKS/ WATER PROD RENAISSANCE HOTELS SEA $ 435.39 05/02/2016 62295 TRAINING & TRAVELHOTEL STAY FOR NEPTUNE CONFERENCE.PUBLIC WORKS/ WATER PROD THE HOME DEPOT 1902 $ 310.98 05/02/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL METER SUPPLIES.PUBLIC WORKS/ WATER PROD LOWES #01748 $ 658.00 05/02/2016 68205 PUBLIC WKS CONTINGENCIESTWO NEW GRILLS FOR THE PUBLIC WORKS AGENCY BARBECUE FOR PUBLIC SERVICE WEEK.PUBLIC WORKS/ WATER PROD AIR FILTERS INC $ 39.00 05/05/2016 65050 BUILDING MAINTENANCE MATERIALSHIPPING FOR CARBON IMPREGNATED FILTERS FOR THE WATER PLANT LABORATORY.PUBLIC WORKS/ WATER PROD SIDENER ENVIROMENTAL $ 164.74 05/05/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CHEMICAL PUMP REBUILD KIT.PUBLIC WORKS/ WATER PROD THE HOME DEPOT 1902 $ 48.53 05/06/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 2" BALL VALVE FOR THE SOUTH STANDPIPE.PUBLIC WORKS/ WATER PROD CHICAGO BATTERY $ 74.66 05/06/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL NEW BATTERY FOR THE BOILER ROOM VACUUM ENGINE.PUBLIC WORKS/ WATER PROD THE HOME DEPOT 1902 $ 209.30 05/09/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SOD FOR 1102 PITNER.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 190.13 05/09/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TYVEK SUITS.PUBLIC WORKS/ WATER PROD BATTERY MART OF WINCHE $ 276.32 05/09/2016 65085 MINOR EQUIP & TOOLSBATTERY CHARGERS.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 5.79 05/10/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CLOTHES DRYER BELT TENSIONER.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 6.74 05/10/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CLOTHES DRYER BELT.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 6.70 05/10/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CLOTHES DRYER DRUM WHEELS.PUBLIC WORKS/ WATER PROD TUNDRA SPECIALTIES INC $ 37.57 05/10/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ICE SCOOP.July 11, 2016Page 15 of 1671 of 612 Bank of America Credit Card Statement for the Period ending May 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ WATER PROD BOLT DEPOT INC. $ 29.89 05/10/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LOCK NUTS.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 72.75 05/10/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PIPE FITTINGS.PUBLIC WORKS/ WATER PROD ULINE SHIP SUPPLIES $ 43.50 05/10/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WIRE TAGS.PUBLIC WORKS/ WATER PROD IN A & J SEWER $ 622.00 05/11/2016 62245 OTHER EQ MAINTPUMP OUT GARAGE #7 TRIPLE TRAP.PUBLIC WORKS/ WATER PROD IN EDUCATION & TRAINI $ 499.00 05/11/2016 62295 TRAINING & TRAVELREGISTRATION FEE FOR ADVANCED MANAGEMENT & SUPERVISORY LEADERSHIP TRAINING PROGRAM.PUBLIC WORKS/ WATER PROD TUNDRA SPECIALTIES INC $ 6.27 05/11/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ICE SCOOP.PUBLIC WORKS/ WATER PROD CITY PLUMBING & ELECTR $ 76.95 05/11/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PIPE FITTINGS.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 9.61 05/11/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL RUBBER CEMENT.PUBLIC WORKS/ WATER PROD ROK ROCKWELL TRAINING $ 2,560.00 05/12/2016 62295 TRAINING & TRAVELCCP299 ROCKWELL TRAINING CLASS FOR FILTER DIVISION WATER WORKER II.PUBLIC WORKS/ WATER PROD ROK ROCKWELL TRAINING $ 2,560.00 05/12/2016 62295 TRAINING & TRAVELCCP299 ROCKWELL TRAINING CLASS FOR FILTER DIVISION WATER/SEWER MECHANIC.PUBLIC WORKS/ WATER PROD WWW.NORTHERNSAFETY.COM $ 104.66 05/12/2016 65090 SAFETY EQUIPMENTGLOVES.PUBLIC WORKS/ WATER PROD AWWA.ORG $ 83.00 05/13/2016 62360 MEMBERSHIP DUESAMERICAN WATER WORKS ASSOCIATION ANNUAL MEMBERSHIP DUES.PUBLIC WORKS/ WATER PROD GIH GLOBALINDUSTRIALEQ $ 86.89 05/13/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PIPE FITTINGS.PUBLIC WORKS/ WATER PROD ULINE SHIP SUPPLIES $ 59.75 05/13/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WIRE MARKING TAGS.PUBLIC WORKS/ WATER PROD GFS STORE #1915 $ 611.35 05/13/2016 65125 OTHER COMMODITIESFOOD FOR THE PUBLIC WORKS AGENCY PUBLIC SERVICE WEEK BARBECUE.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 41.28 05/16/2016 65050 BUILDING MAINTENANCE MATERIAL 3/8" BRASS HEX NIPPLES.PUBLIC WORKS/ WATER PROD LURVEY LANDSCAPE S $ 269.00 05/16/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BLACK DIRT.PUBLIC WORKS/ WATER PROD ZIEBELL WATER SERVI $ 976.94 05/16/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS NON-BID BRASS.PUBLIC WORKS/ WATER PROD THE HOME DEPOT 1902 $ 96.44 05/16/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GAS FOR THE GRILLS FOR PUBLIC WORKS AGENCY BARBECUE.PUBLIC WORKS/ WATER PROD E-CONOLIGHT $ 188.98 05/16/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL OUTSIDE LIGHTS FOR GARAGE #1.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 65.92 05/16/2016 65085 MINOR EQUIP & TOOLSPIPE COVERING.PUBLIC WORKS/ WATER PROD STANDARD EQUIPMENT CO. $ 260.17 05/17/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL OIL FOR VEHICLE #925'S WATER PUMP.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 7.48 05/18/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GAS CAN VENTS.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 48.31 05/18/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PAINT HARDENER.PUBLIC WORKS/ WATER PROD MCMASTER-CARR $ 390.33 05/18/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARTS FOR THE NORTH AND SOUTH STANDPIPE CAMERAS.PUBLIC WORKS/ WATER PROD LOWES #01748 $ 36.51 05/18/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SUPPLIES FOR THE NORTH STANDPIPE CAMERA INSTALLATION.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 12.10 05/19/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PAINT DRYER.PUBLIC WORKS/ WATER PROD BUSHNELL INCORPORATED $ 322.20 05/19/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PVC PIPE FITTINGS.PUBLIC WORKS/ WATER PROD TFS FISHER SCI CHU $ 1,148.34 05/19/2016 65075 MEDICAL & LAB SUPPLIESSANI-CLOTHS AND MEMBRANE FILTERS - MILLIPORE.PUBLIC WORKS/ WATER PROD FLUID DYNAMICS MDWS $ 1,395.98 05/19/2016 65085 MINOR EQUIP & TOOLSDISCHARGE VALVE CYLINDER FOR HIGH LIFT PUMP #5.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 229.92 05/19/2016 65085 MINOR EQUIP & TOOLSWIRE BRUSHES, AND WELDING JACKET.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 74.73 05/20/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DOOR LATCH HARDWARE.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 10.64 05/20/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS CLEANER.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 70.44 05/20/2016 65075 MEDICAL & LAB SUPPLIESALUMINUM FOIL.PUBLIC WORKS/ WATER PROD USA BLUE BOOK $ 59.96 05/20/2016 65075 MEDICAL & LAB SUPPLIESBOD REAGENTS.PUBLIC WORKS/ WATER PROD POLLARDWATER.COM #332 $ 313.09 05/20/2016 65085 MINOR EQUIP & TOOLSHOSE FITTINGS.PUBLIC WORKS/ WATER PROD USA BLUE BOOK $ 34.20 05/23/2016 65075 MEDICAL & LAB SUPPLIESDPD POWDER PILLOWS FOR CHLORINE DETERMINATION.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 87.99 05/24/2016 65085 MINOR EQUIP & TOOLSWORK LIGHT.PUBLIC WORKS/ WATER PROD MCMASTER-CARR $ 188.80 05/25/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS PIPE FITTINGS.PUBLIC WORKS/ WATER PROD VWR INTERNATIONAL INC $ 136.68 05/25/2016 65075 MEDICAL & LAB SUPPLIESFILTER FLASK FOR MEMBRANE FILTER.PUBLIC WORKS/ WATER PROD WWW.NORTHERNSAFETY.COM $ 155.74 05/25/2016 65090 SAFETY EQUIPMENTWORK GLOVES.PUBLIC WORKS/ WATER PROD ISA $ 120.00 05/26/2016 62360 MEMBERSHIP DUESINTERNATIONAL SOCIETY OF AUTOMATION ANNUAL MEMBERSHIP DUES.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 183.86 05/26/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTROMECHANICAL COUNTERS.PUBLIC WORKS/ WATER PROD ACTIVE ELECTRIC SUPPLY $ 449.59 05/26/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARTS FOR THE NORTH AND SOUTH STANDPIPE CAMERAS.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 105.73 05/26/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PIPE FITTINGS AND OIL DRY ABSORBENT.PUBLIC WORKS/ WATER PROD GEMPLER'S $ 426.35 05/26/2016 65090 SAFETY EQUIPMENTRUBBER BOOTS.PUBLIC WORKS/ WATER PROD VOLLMAR CLY PRODUCTS C $ 921.80 05/27/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BRICKS AND BLOCKS.PUBLIC WORKS/ WATER PROD ZIEBELL WATER SERVI $ 670.00 05/27/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS (2) - 8"X6" TEES.PUBLIC WORKS/ WATER PROD HD SUPPLY WATERWORKS 4 $ 726.00 05/27/2016 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MARKING PAINT.PUBLIC WORKS/ WATER PROD THE HOME DEPOT 1902 $ 37.87 05/27/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARTS FOR THE NORTH AND SOUTH STANDPIPE CAMERAS.PUBLIC WORKS/ WATER PROD HILTI INC $ 121.95 05/27/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPAIR OF THE HILTI DRILL.PUBLIC WORKS/ WATER PROD HD SUPPLY WATERWORKS 4 $ 971.65 05/27/2016 65080 MERCHANDISE FOR RESALE8"X6" TAPPING SLEEVE AND VALVE.PUBLIC WORKS/ WATER PROD HD SUPPLY WATERWORKS 4 $ 1,203.47 05/27/2016 65080 MERCHANDISE FOR RESALE8"X6" TAPPING SLEEVE AND VALVE.PUBLIC WORKS/ WATER PROD GIH GLOBALINDUSTRIALEQ $ 1,037.70 05/27/2016 65090 SAFETY EQUIPMENTSAFETY LADDERS FOR THE ENVIRONMENTAL BUREAU.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 119.81 05/30/2016 65050 BUILDING MAINTENANCE MATERIAL SOUTH STANDPIPE BATHROOM SUPPLIES.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 170.05 05/30/2016 65050 BUILDING MAINTENANCE MATERIAL SOUTH STANDPIPE BATHROOM SUPPLIES.PUBLIC WORKS/ WATER PRODFORBERG SCIENTIFIC INC $ 389.95 05/30/201665085 MINOR EQUIP & TOOLSHAND TEST PUMP.ALL OTHER TOTAL $ 177,680.30 July 11, 2016Page 16 of 1672 of 612 For City Council meeting of July 11, 2016 Item A3.1 Business of the City by Motion: Alltown Bus Service, Inc Change Order No. 1 For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Lawrence Hemingway, Director Parks, Recreation & Community Services Bob Dorneker, Assistant Director, Parks and Recreation Karen Hawk, Assistant Director, Community Services Subject: Alltown Bus Services, Inc. for Summer Bus Transportation Change Order No. 1 Date: June 22, 2016 Recommended Action: Staff recommends City Council authorize the City Manager to execute Change Order No. 1 to an agreement for Summer Bus Transportation with Alltown Bus Service, Inc. (7300 Saint Louis Ave, Skokie, IL 60076) in the not-to-exceed amount of $23,575.00, increasing the contract amount from $50,838.00 to $74,413.00. Funding Source: The additional budget amount for this program will be from the following Business Units: $20,475.00 from Youth and Young Adult (Account 100.30.3215.62490); $1700.00 from Robert Crown Center (Account 100.30.3095.62507); and $1400.00 from Fleetwood (Account 100.30.3040.62507). A journal entry in the amount of $15,000.00 in funds provided by the Mental Health Board will be processed to cover most of the charges to the Youth and Young Adult line item listed above. Summary: The City of Evanston Parks, Recreation and Community Services (PRCS) Department contracted summer bus transportation with Alltown Bus Service, Inc. A pilot program was then instituted for daily round-trip transportation for youth working at Great America through the Summer Youth Employment Program for summer 2016. Six Flags Great America has partnered with PRCS and has offered an unlimited number of summer employment opportunities open to Evanston youth ages 16 and older, as well as year- round employment for special events. Public transportation options were not available in the evening when the park closes. The pilot program is a means to attract and retain hires from the Evanston community. Memorandum 73 of 612 Page 2 of 2 Additionally, in the first three weeks of camp, three (3) of the City of Evanston buses had to be taken out of service during due to mechanical issues increasing field trip costs. Attachment: Change Order No. 1 Agreement 74 of 612 City of Evanston Parks, Recreation and Community Services Parks and Recreation Summer Transportation Change Order #1 (Contract Amendment) Contractor:Alltown Bus Service, Inc. Contract: Original Approval:May 10, 2016 Original Contract Amount:$50,838.00 Proposed Change Order #1:$23,575.00 Revised Contract Amount:$74,413.00 Project Schedule: Start Date:May 10, 2016 Completion Date:August 31, 2016 Approvals: For Alltown Bus Services, Inc.:For the City: ____________________________________________________________ Signature Signature _______________________________City Manager___________________ Title Title Date: _________________________Date: _________________________ Parks and Recreation Summer Transportation, 2016 Summer Camp Bus Service 75 of 612 76 of 612 77 of 612 78 of 612 79 of 612 80 of 612 81 of 612 82 of 612 83 of 612 84 of 612 85 of 612 86 of 612 87 of 612 88 of 612 89 of 612 For City Council meeting of July 11, 2016 Item A3.2 Business of the City by Motion: Main Library Underground Parking Garage Upgrade Phase 1 2016 For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Deputy City Manager/Administrative Services Director Rickey A. Voss, Parking/Fleet Manager Subject: Approval – Main Library Underground Parking Garage Upgrade Phase 1 2016 (Bid 16-40) Date: June 28, 2016 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for construction services related to the Main Library Underground Garage Upgrade Phase 1 2016 (Bid 16-40) with Reliable & Associates Construction Company (4106 S. Emerald Avenue, Chicago, IL 60609), in the amount of $165,680. Funding Source: Funding is from the Parking Services Fund (Account 505.19.7005.65515). This project is budgeted at $234,000 in FY 2016. Background Information: This proposal includes furnishing of labor and materials to remove and replace 70 floor drain/cleanouts, replace overhead vehicular garage doors and controls, emergency fire doors, emergency lighting, and restore masonry floor imperfections with concrete overlay. In 2013, a comprehensive facility assessment of the Main Library was conducted by architectural firm Wiss, Janney, Elstner Associates Inc. (WJE). WJE noted as a “high priority item (next 1 to 2 years)” that corroded garage floor cleanouts/drains along with spalled and cracked concrete floors be removed/replaced/releveled to address further structural damage. The uneven condition of the garage floor caused pooling of residual salts and liquids that melted off of automobiles; these residuals also accelerated the deterioration of the emergency pedestrian exit doors and frames. Memorandum 90 of 612 As a result of this assessment report, in 2015 the City sought out an architect to develop first and second phase construction drawings for the garage project. This work was awarded to WJE through the normal bid process. Funding for the architectural services was provided by the 2015 Parking Fund Budget and was approved by the City Council. The completion of Phase 1 will remedy the deterioration of the floors and the garage drainage system as identified by WJE. Phase 2 will include a traffic coating for the garage floor, painting, and signage for the garage and will be publically bid in 2017. The anticipated construction time frame is fall 2016. Bidder Address Amount Reliable & Associates Const. 4106 S. Emerald Chicago, IL 60609 $165,680.00 G.A. Johnson & Son 828 Foster Street Evanston, IL 60201 $210,780.00 J.J. Henderson & Son 4288 Old Grand Ave. Gurnee, IL 60031 $247,000.00 CCDS 5836 Lincoln Ave. Morton Grove, IL 60053 $249,566.00 Kovilic Construction Co.3721 N. Carnation St. Franklin Park, IL 60131 $322,500.00 Reliable & Associates Construction Company has met the City of Evanston Minority- Owned Business Enterprise requirements. Staff recommends that Reliable & Associates Construction Company be awarded this work based on their positive references and lowest responsive and responsible bid of $165,680.00. Attachments: Agreement Memo on M/W/EBE Compliance, dated 7/11/16 91 of 612 92 of 612 93 of 612 94 of 612 95 of 612 96 of 612 97 of 612 98 of 612 99 of 612 100 of 612 101 of 612 102 of 612 103 of 612 104 of 612 105 of 612 106 of 612 107 of 612 108 of 612 109 of 612 110 of 612 111 of 612 112 of 612 113 of 612 114 of 612 Bid 16-40, Approval – Main Library Underground Parking Garage Upgrade Phase 1 2016, M/W/EBE Memo 07.11.2016 To: Erika Storlie, Deputy City Manager/Administrative Services Director Rickey A. Voss, Parking/Fleet Manager From: Tammi Turner, Purchasing Manager Subject: Approval – Main Library Underground Parking Garage Upgrade Phase 1 2016, Bid 16-40 Date: July 11, 2016 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Approval – Main Library Underground Parking Garage Upgrade Phase 1 2016, Bid 16-40, Reliable & Associates Construction Company total base bid is $165,680.00, and they will receive 24% credit for compliance towards the initial M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Drive Construction, Inc. 9141 S. Kedzie Ave. Evergreen Park, IL 60805 Alterations & Renovations $40,000.00 24% X Total M/W/EBE $40,000.00 24% CC: Martin Lyons, Assistant City Manager/CFO Memorandum 115 of 612 For City Council meeting of July 11, 2016 Item A3.3 Business of the City by Motion: Sherman Plaza Maintenance Plan For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Rickey A. Voss, Parking/Fleet Manager Subject: Maintenance Plan Agreement for Sherman Plaza Date: June 15, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to continue the agreement established in August 2006 for maintenance services at Sherman Plaza at a not-to-exceed amount of $115,000 with Cushman & Wakefield, agent for Highland Property Management, LLC, (9500 W. Bryn Mawr Avenue, 8th Floor, Rosemont, IL 60018). The agreement covers the period of August 23, 2016 through August 22, 2017. Funding Source: Parking Fund Account: 505.19.7036.62660 FY 2016 Budget: $95,000 Summary: On August 23, 2006, the City entered into a maintenance plan agreement involving Sherman Plaza. The Reciprocal Easement Agreement for the Sherman Plaza Development, approved in November 1999, has a provision that the maintenance responsibilities of the various parties involved be defined in a maintenance plan. The agreement made provisions for a maximum not-to-exceed amount of $115,000 for the City and as noted below our previous years expenses were below $90,000. The plan is an agreement between the retail owner (currently owned by MB Evanston Sherman, LLC), the condominiums (The Residents of Sherman Plaza Condominium Association), and the City (owners and operators of the garage). The plan was developed to give a high level of maintenance throughout the facilities. A considerable amount of effort was put into establishing the desired frequency of maintenance, which would provide the best end result, while recognizing the need to do this at a reasonable cost. The details of the responsibilities of the parties are clearly defined in the agreement. Memorandum 116 of 612 The tasks have been listed and then divided among the parties according to their share in the financial responsibility of the task. Each task has a lead agency that is responsible for keeping up with the actual performance of the maintenance, as well as the tracking of the funds expended to perform the task. This financial tracking is the basis for allocation of the costs to the appropriate party. The City is currently paying $7,016 per month ($84,192 annually) to Cushman & Wakefield (agent for Highland Property Management, LLC); MB Evanston Sherman, LLC is paying $7,431 per month ($89,172 annually); and The Residents of Sherman Plaza Condominium Association is paying $703 per month ($8,436 annually), for a total cost of $181,795 per year. This total covers Sherman Plaza janitorial expenses. On major items which have no prior agreement (a large unexpected repair, for example), there is a provision that requires the responsible party to seek approval from the others if the expenditure is greater than $10,000. In addition, the term of the agreement provided an automatic renewal for successive one-year periods. The plan has provided a high level of service throughout Sherman Plaza. Cushman & Wakefield (agent for Highland Property Management, LLC), currently oversees the maintenance agreement for elevator lobbies, joint entries, exterior sidewalks and other common use areas. ---------------------------------------------------------- Attachments: Original 2006 Agreement 117 of 612 118 of 612 119 of 612 120 of 612 121 of 612 122 of 612 123 of 612 124 of 612 125 of 612 126 of 612 127 of 612 128 of 612 129 of 612 130 of 612 131 of 612 132 of 612 For City Council meeting of July 11, 2016 Item A3.4 Business of the City by Motion: Funding for Alley Paving Adjacent to Ryan Field For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Asst. City Manager/CFO David Stoneback, Public Works Agency Director Subject: Alley East of Eastwood Avenue and North of Central Street Adjacent to Ryan Field West Parking Lot Date: July 5, 2016 Recommended Action: Staff recommends City Council authorize funding for the City’s portion of the cost associated with the construction of a concrete alley adjacent to the Ryan Field West Parking Lot at an estimated cost of $411,000 for the City of Evanston portion. Funding Source Analysis: This Alley was originally planned for construction in a future year due to funding constraints in the Special Assessments program as previously communicated to the City Council. Northwestern University’s offer to fund 50% of the project only covers the private portion and does not relieve the City of any burden to fund the other 50%. Optional funding sources do not include the deferral of other 2016 projects as the Capital Improvements Plan is on pace to spend the entire budget in the Capital Fund this year. Alternative sources could include: 1. Utilizing one-time revenue sources such as Building Permits from large permits. A transfer from the General Fund would be made for the final City share. 2. Increase the amount of Bonds issued for the 2016A bond issue – Currently set at $14.0 million and also on the 7/11/16 Council Agenda. The bond ordinance would need to be amended. Background Information: On March 28, 2016 Council adopted Ordinance 24-O-16 granting a special use permit and major variations for a parking lot at 1501 Central Street to allow Northwestern University to reconstruct and expand the existing Ryan Field West Parking Lot. A condition of the permit requires the applicant to pay for fifty percent (50%) of the alley reconstruction costs or four hundred thousand dollars ($400,000.00), whichever is greater for the construction of the alley east of Eastwood Avenue and north of Central Memorandum 133 of 612 Street, terminating at Isabella Street. Northwestern University has also indicated that they will have the alley designed to meet City standards. The estimated probable cost for a two-way, 18-foot wide concrete alley with a new sewer main is $822,000. The City anticipates Building Permit Revenue to be above budget for the 2016 year and a portion of these funds could be transferred to the Capital Improvements Fund to cover the City Portion of this project. Alternatively, the 2015, and 2014 General Obligation Bond Issues were both sold at a premium, meaning we issued less bonds than the cash we received. Staff has consulted with our Financial Advisor, PFM, and our Bond Counsel, Chapman and Cutler, and the City does not need to amend the bond ordinance to allow for the receipt of more than $14 million in cash for a bond issue that would still be under the Ordinance limit of $14 million. If the City Council approves this project to move forward, Staff recommend that we utilize a combination of the two revenue sources and that the City Council receive a report on the Bond sale to determine the allocation of bond proceeds/one-time permit revenues to fund the City’s portion of the project. Attachments: Location Map Additional funding memo – Easement Revenues 134 of 612 135 of 612 136 of 612 137 of 612 For City Council meeting of July 11, 2016 Item A3.5 Business of the City by Motion: Fountain Square Renovations For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager Subject: Fountain Square Renovations (RFP No. 15-68) Approval of Preferred Design Date: July 11, 2016 Action: Staff recommends City Council authorize the City Manager to approve the preferred plan for the Fountain Square Renovation Project and proceed with the development of contract documents for bidding. Funding Source: Funding will be provided from the Washington National TIF and expenses will be tracked in the Capital Improvements Fund (Account 415.40.4126.62145 – 589105). This project was budgeted for design and initial construction at $2,000,000 in FY 2016. Additional funding of approximately $3 million will need to be budgeted in FY 2017 and may be budgeted in other funds (Capital Projects, Water, Sewer, Parking and Economic Development) depending on the total future allocation of Washington National TIF expenses. Background Information: Fountain Square has been the heart of downtown Evanston since 1854 and is critical to the City’s identity. The site has seen a variety of configurations over the years with the existing plaza and fountain installed in 1976. The site is used for a wide range of public activities including Memorial and Veteran’s Day services, holiday celebrations, summer festivals, public forums, and casual seating for area residents, downtown employees and visitors. Due to age and intense use, the existing plaza and fountain have deteriorated. Specific system deficiencies include leaking basin walls, aging and inoperable mechanical equipment, inoperable lighting and failing paving and seating. Additionally, the site’s small size and configuration provide limited space and flexibility for public use, and the existing design is both outdated and generally unappealing within the context of the downtown’s contemporary core. Memorandum 138 of 612 On February 22, 2016, City Council approved the contract with Christopher B. Burke Engineering to proceed with the development of a Phase I concept design. Staff worked with the consultant and an advisory committee to develop initial options, which were then presented for public review at a meeting on April 28, 2016. The initial concept was refined and then presented to the advisory committee and to the public at a variety of meetings including a joint First Ward/Fourth Ward meeting (June 7, 2016), the Arts Council (June 14, 2016), a joint meeting of the Economic Development Committee/Parking and Transportation Committee (June 22, 2016), and the Parks and Recreation Board (June 30, 2016). For more details on the preferred plan, a copy of the full presentation can be viewed at the following web link: http://www.cityofevanston.org/assets/pres%20Fountain%20Square%20Public%20Meeti ng%202016%2006%2007%20FINAL%20BINDER%20COMPRESSED.pdf Recommendation: Overall the proposed plan for renovations to Fountain Square has received highly positive feedback from both the public as well as key stakeholders. Staff therefore recommends approval of the preferred plan so that development of construction documents can commence. Legislative History: On October 19, 2015, City Council authorized proceeding with RFP On February 22, 2016, City Council approved the Phase 1 contract 139 of 612 For City Council meeting of July 11, 2016 Item A3.6 Business of the City by Motion: Fountain Square Renovations For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager Subject: Fountain Square Renovations (RFP No. 15-68) Consulting Contract Amendment #1, Phase 2 Engineering Services Date: July 11, 2016 Action: Staff recommends City Council authorize the City Manager to execute Amendment No. 1 to the existing engineering services contract for the Fountain Square Renovation Project (RFP No. 15-68) with Christopher B. Burke Engineering, Ltd (9575 W. Higgins Road, Suite 600, Rosemont, IL 60018). The amendment will provide the Phase 2 design engineering services, modify the existing agreement from $183,321.50 to $401,897.88 and extend the existing contract deadline from December 31, 2016 to June 30, 2017. Funding Source: Funding will be provided from the Washington National TIF and expenses will be tracked in the Capital Improvements Fund, Account 415.40.4126.62145 – 589105). This project was budgeted for design and initial construction at $2,000,000 in FY 2016. Additional funding of approximately $3 million will need to be budgeted in FY 2017 and may be budgeted in other funds (Capital Projects, Water, Sewer, Parking and Economic Development) depending on the total future allocation of Washington National TIF expenses. Background Information: Over the past several months, consultants Christopher B. Burke Engineering (CBBEL) have worked with staff to prepare and refine design alternatives to address a variety of deficiencies at Fountain Square and immediately surrounding areas. The preferred plan contains the following improvements: 1. Fountain Square Plaza: Construct a new fountain square plaza including enhanced roadway pavements east, west and south of the plaza. Improvements include a zero depth water feature, etched glass Veteran’s Memorial wall, paving, permanent and moveable seating, lighting, a new flagpole and landscaping. Memorandum 140 of 612 2. Sherman/Orrington between Grove and Davis: Enhance and enlarge the triangular landscape island within this block including adjacent roadway pavements to create a flexible expanded pedestrian environment and shared street. Remove one through lane of traffic on Sherman Avenue and one through lane of traffic on Orrington Avenue to achieve the island widening. Relocate the westbound left turn lane for Orrington Avenue to the west side of the triangular landscaped island. Improvements within the landscaped island will include paving, moveable seating, lighting, an event kiosk, permanent holiday trees and landscaping. 3. Sherman Avenue between Davis and Church: Replace the 100 year old 6” water main with a new 12” water main and resurface the roadway between Church Street and Davis Street. Widen sidewalks on the east side of the street while also providing streetscape enhancements. Remove one through lane of traffic within this block to achieve the sidewalk widening. 4. Orrington Avenue between Davis and Church: Widen sidewalks on a portion of the west side of the street while also providing streetscape enhancements within this block. Analysis: Due to anticipated budget limitations, CBBEL’s engineering services in the recommended Phase 2 contract amendment are limited to preparation of construction documents for items 1, 2 and 3 and bidding services associated with items 1 and 2 above. The construction of item 3 and further development of item 4 above will be addressed in future projects if funding becomes available. Costs for construction engineering services associated with items 1 and 2 above will be brought back to the City Council upon successful completion of Phase 2 and selection of a construction contractor. A copy of the consultant’s design fee, broken out by task and subtask as well as an amended scope is attached for reference. It is currently anticipated that Phase 2 design work will be completed by the end of 2016 with bidding occurring in early 2017. A breakdown of funding for this project is as follows: Account Summary Project Funding (FY 2016 only) $2,000,000.00 Phase 1 engineering contract (approved by City Council on 2/22/16) -$183,321.50 Phase 2 engineering contract amendment (under consideration) -$218,576.38 Balance Remaining $1,598,102.12 Legislative History: On October 19, 2015, City Council authorized proceeding with RFP On February 22, 2016, City Council approved the Phase 1 contract Attachments: Consultant fee table 141 of 612 RFP 15‐68 Fountain Square Renovations Project Scope Modifications (Amendment 1) A meeting was held on June 28, 2016 at 8:00 a.m. to discuss modifications to the Phase 2 Scope due to the preferred plan for Fountain Square. In attendance were Dave Stonebeck, Lara Biggs, Stephanie Levine, and Mike Kerr. A summary of the modifications are as follows:  The full project area as was presented in the RFP will be designed. This will include Sherman Avenue from Church Street to Grove Street and Orrington Avenue from north of Davis Street to Grove Street, the Fountain Square Plaza, and the triangular area south of Davis Street. Only a portion will be bid and there may be alternate bids.  CBBEL will include additional fee for the new fountain vault and appurtenances. The vault will consist of a 12’ x 12’ x 10’ vault with all necessary MEP equipment.  CBBEL will include additional fee for a new traffic signal at Grove Street and Sherman Avenue. Exhibit K will be modified to reflect the above. Our DBE/EBE % will be 29.25% after Amendment 1. Following is the revised schedule: 9/22/2016 CBBEL delivers 60% CDs for review 9/29/2016 CBBEL and City meet to review 60% CDs 11/03/2016 CBBEL delivers 90% CDs for review 11/10/2016 CBBEL and City meet to review 90% CDs 12/08/2016 CBBEL delivers final CDs for review 12/15/2016 CBBEL and City meet to review final CDs 01/04/2017 Final documents due for bidding 01/12/2017 Bid is advertised 01/19/2017 Pre‐bid meeting 02/07/2017 Bid opening 02/27/2017 Contract award 03/20/2017 Construction Start 12/01/2017 Construction End (substantial completion) N:\EVANSTON\150642\Admin\Addendum 1\Fountain Square Amendment 1 Project Scope Modifications.062916.docx 142 of 612 Exhibit K PROPOSAL COST TABLE Fountain Square Amendment 1 Task Consultant/Subconsultant Cost Phase I Topographic Survey CBBEL 14,709.06$ Photometric Study CBBEL 14,951.81$ Traffic Counts and Data Collection CBBEL/Fish 14,014.05$ Traffic Operations Analysis CBBEL 13,195.77$ Parking Assessment CBBEL 3,880.08$ Meetings and Final Report CBBEL/Teska 13,066.49$ Historical and Cultural Summary Teska 4,607.16$ Safety Assessment CBBEL 5,664.61$ 84,089.04$ Concept Design Teska/Waterwerx/CBBEL 57,100.70$ Public Outreach Teska/CBBEL 39,531.75$ Public Arts RFP Preparation Teska/CBBEL 96,632.46$ Phase 2 Construction Documents CBBEL/Teska/Waterwerx 191,326.82$ Fountain Vault Design CBBEL $10,000.00 Grove Street Signal Design CBBEL $10,000.00 211,326.82$ Bidding and Negotiations CBBEL/Teska 7,249.56$ 7,249.56$ Phase 3 Construction Engineering CBBEL/Teska/Waterwerx 179,446.63$ 179,446.63$ 578,744.50$ Direct Costs 2,600.00$ 581,344.50$ June 29, 2016 Subtotal All Tasks Reimbursable Expenses Grand Total Subtotal Subtotal Task 1 ‐ Data Collection and Studies Task 2 ‐ Concept Design Task 3 ‐ Construction Document Development Task 4 ‐ Bidding and Negotiations Task 5 ‐ Construction Engineering Subtotal Subtotal Subtotal Revised 10‐14 32143 of 612 For City Council meeting of July 11, 2016 Item A3.7 Business of the City by Motion: Large Diameter Sewer Rehabilitation – Davis St For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Paul Moyano, Senior Project Manager Subject: Large Diameter Sewer Rehabilitation – Davis Street (Bid No. 16-48) Date: July 11, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the Large Diameter Sewer Rehabilitation – Davis Street (Bid No. 16-48) with Kenny Construction Company (2215 Sanders Road, Suite 400, Northbrook, IL) in the amount of $141,600.00. Funding Source: Funding is from Sewer Fund (Account 515.40.4535.62461-547615), which has a remaining FY 2016 budget of $472,974. Background Information: This contract includes rehabilitation of approximately 60 feet of 48-inch combined sewer main under Davis Street between Sherman Avenue and Orrington Avenue as shown on the attached location map. This section of sewer main was identified as needing rehabilitation during the Sewer Division’s regular closed circuit TV inspection of sewer mains. The work is to be completed by October 31, 2016 so that the sewer is fully rehabilitated prior to beginning the construction of the Fountain Square Renovation Project. Analysis: The Bid for the subject project was opened and publicly read on Tuesday, June 21, 2016. Memorandum 144 of 612 Contractor Information: Contractor Address Kenny Construction Company 2215 Sanders Road, Suite 400, Northbrook, IL Contractor Bid Price Kenny Construction Company $141,600.00 The submitted bid cannot be withdrawn or canceled for a period of sixty calendar days following the bid opening, or until August 20, 2016. The bid was reviewed by Paul Moyano, Senior Project Manager and Lara Biggs, Bureau Chief – Capital Planning / City Engineer. The unique configuration of this short section of sewer, access constraints, and the need for a lining system that would enhance the structural integrity of the pipe limited the number of responses to this bid. Of two contractors that the City is aware of who are capable of the application of the specified lining system, only Kenny Construction responded to the bid. This contract was advertised on Demandstar and in the Chicago Tribune. Staff recommends award to Kenny Construction Company. Kenny has performed satisfactory work in the City for many years with considerable work related to sewer rehabilitation, recently completing both the 2015 Sewer Structure Lining project (Bid No. 15-69) and the 2016 Large Diameter Sewer Rehabilitation – Mulford Street Extension project (Bid No.15-61). Kenny is requesting a full waiver of the City’s M/W/EBE program goal because they will not be utilizing any subcontractors. The Local Employment Program does not apply, as the total bid is under $250,000. Attachments: Large Diameter Sewer Rehabilitation – Davis Street Location Map M/W/EBE Waiver Memo 145 of 612 City of Evanston Large Diameter Sewer Rehabilitation – Davis Street Bid No. 16-48 Location Map 146 of 612 Bid 16-48 Large Diameter Sewer Rehabilitation – Davis St. M/W/EBE Waiver 07.11.16 To: David Stoneback, Director, Public Works Agency Lara Biggs, Bureau Chief – Capital Planning / City Engineer Paul Moyano, Senior Project Manager From: Tammi Turner, Purchasing Manager Subject: Bid 16-48, Large Diameter Sewer Rehabilitation – Davis St. Date: July 11, 2016 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, Bid 16-48, Large Diameter Sewer Rehabilitation – Davis St. precludes subcontracting opportunities. Therefore, a waiver is granted. CC: Martin Lyons, Assistant City Manager/Chief Financial Officer Memorandum 147 of 612 For City Council meeting of July 11, 2016 Item A3.8 Business of the City by Motion: Water Treatment Plant Reliability Improvements For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning & Engineering/City Engineer Paul Moyano, Senior Project Manager Subject: Approval of Contract for Water Treatment Plant Reliability Improvements (Bid No. 16-17) Date: July 11, 2016 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for the Water Treatment Plant Reliability Improvements (Bid No. 16-17) with Thieneman Construction, Inc. (17219 Foundation Parkway, Westfield, IN) in the amount of $1,247,000.00, contingent upon receiving the appropriate loan funding from the Illinois Environmental Protection Agency (IEPA). Funding Source: It is anticipated that the IEPA will provide loan funding from the State Revolving Fund in an amount up to $1,727,860.00 for engineering and construction of this project. This amount includes a contingency of up to 3% above the bid price of the project. With this funding, all eligible engineering and construction costs would be funded by a loan repaid over 20 years at 1.86% interest. IEPA loan funding for this work will be routed through the Water Fund, Capital Improvement (Account 513.71.7330.65515 – 733094), which has an FY 2016 budget allocation of $2,500,000 for this project. Bid pricing was more favorable than expected, and the low bid is significantly less than the budget allocation. Background Information: The scope of work for this project includes several different items necessary to increase the reliability of the water treatment plant operation. This includes: • Interconnection of the two sedimentation basin influent conduits to allow the ability to maintain the treatment capacity of the water plant while taking the flash mix out of service for routine maintenance Memorandum 148 of 612 • Repairs and improvements to isolation valves on the piping that delivers treated water to the High Lift Pumps. These valves must be repaired prior to beginning the replacement of the water storage tank under the Northwestern University parking lot. • Replacement of two large (30” diameter) valves and flow meter in the pipeline that delivers water to wash the filters • Structural repair of the North and South Shore Wells • Ultrasonic level transducers to replace existing outdated monitoring technology regulating flow into the filters • Installation of two new electrical panels in the pumping station • Improvements to existing and installation of new chemical storage, pumping, and feed systems for phosphate and chlorine. • Replacement of a leaking 6” pipeline that supplies water to several water treatment processes The contract period is 270 days. It is anticipated that most of the work will take place in the fall of 2016. This project is anticipated to receive loan funding from the IEPA State Revolving Fund. IEPA has approved a Project Plan and is reviewing the City’s loan application for this project. In order to comply with the IEPA loan program rules, this project was bid with three modifications from the standard City contracts: 1. The Contractor must demonstrate good faith efforts to meet State of Illinois established Disadvantaged Business Enterprise (DBE) utilization goals (5% for MBEs and 12% for WBEs). 2. The Contractor must pay wages not less than those prevailing under the Federal Davis-Bacon Wage Act. 3. Compliance with the Local Employment Program Ordinance was not required, as the IEPA loan program does not allow a local hiring preference. An additional departure from Evanston’s standard procedure is a two-step contract award process. At this juncture, the City Manager can issue a Notice of Intent to Award to the lowest responsive and responsible bidder. IEPA will then review the bid package and provide a formal loan offer to Evanston if all criteria have been met and sufficient funding is still available. Upon receipt of the formal loan offer from IEPA, the City Manager may then execute a contract with the low bidder. Analysis: This contract was advertised on Demandstar and in the Chicago Tribune. Bids were opened and publicly read on Tuesday, June 7, 2016. A total of five bids were received as summarized below. A detailed bid tabulation is attached as part of the Bid Review for reference. The submitted bids cannot be withdrawn or canceled for a period of 120 calendar days following the bid opening, or until October 5, 2016. 149 of 612 Contractor Information Contractor: Address: Thieneman Construction, Inc. 17219 Foundation Parkway, Westfield, IN Joseph J. Henderson & Sons, Inc. 4288 Old Grand Avenue, Gurnee, IL Path Construction Company, Inc. 3550 West Salt Creek Lane, Suite 116, Arlington Heights, IL AMS Mechanical Systems, Inc. 140 East Tower Drive, Burr Ridge, IL Tyler Lane Construction, Inc. 999 East Touhy Ave, #450, Des Plaines, IL Pricing Summary Contractor: Base Bid Price: Thieneman Construction, Inc. $1,247,000.00 Joseph J. Henderson & Sons, Inc. $1,274,000.00 Path Construction Company, Inc. $1,457,600.00 AMS Mechanical Systems, Inc. $1,985,000.00 Tyler Lane Construction, Inc. $2,217,290.00 The bids were reviewed by Paul Moyano, Senior Project Manager and CDM Smith, the design engineer for this project. While Thieneman Construction has not recently worked in Evanston, CDM Smith was able to provide positive references for their technical work based on treatment plant projects over the past 10 years. Therefore, staff is recommending issuance of a Notice of Intent to Award a contract in the amount of $1,247,000.00 to Thieneman Construction. IEPA Loan Program Documentation: IEPA cannot guarantee the loan until the City completes the loan application. In order to complete the loan application, the City must submit: • A copy of Council Meeting minutes authorizing the City Manager to award the contract contingent upon receipt of IEPA funding. • A copy of the bid package submitted by Thieneman Construction including all required certification forms and demonstrating compliance with State DBE requirements. Thieneman Construction included all forms and certifications required by IEPA as part of their bid package. They also complied with the City of Evanston’s requirements including submittal of a 5% bid bond. This generally meets the requirements of the IEPA DBE program, although the IEPA will complete a final review prior to their formal loan offer. Attachments: Review of Bids for WTP Reliability Improvements Project (Bid Number 16-17), CDM Smith, June 14, 2016. 150 of 612 151 of 612 152 of 612 CITY OF EVANSTONWTP RELIABILITY IMPROVEMENTS: BID NUMBER 16-17BID TABULATIONJUNE 7, 2016Bidder # Bidder NameItem Description Unit Unit Quantity Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit PriceExtended PriceUnit Price Extended Price1 Polyurethane Crack Repair - Walls Linear Foot 50 $85.00 $4,250.00 $70.00 $3,500.00 $100.00 $5,000.00 $85.00 $4,250.00 $173.00 $8,650.00 2 Polyurethane Crack Repair – Underside of Top Slab Linear Foot 20 $95.00 $1,900.00 $100.00 $2,000.00 $200.00 $4,000.00 $95.00 $1,900.00 $190.00 $3,800.00 3 Column Concrete RepairSquare Foot 30 $350.00 $10,500.00 $250.00 $7,500.00 $180.00 $5,400.00 $350.00 $10,500.00 $328.00 $9,840.00 4Lump Sum Price for All Project Work Not Included in Unit Price Items 1 thru 3$1,230,350.00 $1,261,000.00 $1,443,200.00 (missing)$2,195,000.00 TOTALNo. 3Path Construction Company, Inc.$1,457,600.00 No. 4Thieneman Construction, Inc.No. 1$1,247,000.00 No. 2Joseph J. Henderson & Sons, Inc.$1,274,000.00 AMS Mechanical Systems, Inc.$1,985,000.00 No. 5Tyler Lane Construction Inc.$2,217,290.00 153 of 612 For City Council meeting of July 11, 2016 Item A4 Resolution 51-R-16: Five-month Noyes Studio Lease with Adriana Poterash For Action To: Honorable Mayor and Members of the City Council Adminstration & Public Works Committee From: Lawrence C. Hemingway, Director Parks, Recreation & Community Services Subject: Resolution 51-R-16, Five-Month Lease with Adriana Poterash for Space at Noyes Cultural Arts Center Date: July 6, 2016 Recommended Action: Staff recommends City Council adoption of Resolution 51-R-16 authorizing the City Manager to enter into an agreement for five-month lease term for Adriana Poterash to lease space at the Noyes Cultural Arts Center. Funding Source: Revenues are deposited into Noyes Cultural Arts Center Fund (Account 100.30.3710.53565). Summary: This is a studio lease for a five-month term (08/01/2016-12/31/2016) for Adriana Poterash. This space will allow Adriana Poterash to produce her painting and mixed media crafts. Tenant Name Leased Space Monthly Rent rate Annual Total Rent (5 mo) Community Engagement Adriana Poterash 214 $296.00 $1480.00 $222.00 Attachments: Resolution 51-R-16 Exhibit A Studio Lease Agreement Exhibit B Fee Schedule Memorandum 154 of 612 155 of 612 156 of 612 LEASE AGREEMENT FOR THE PREMISES LOCATED AT 927 NOYES STREET, EVANSTON, ILLINOIS, BY AND BETWEEN THE CITY OF EVANSTON, LANDLORD AND ADRIANA POTERASH, TENANT 157 of 612 INDEX Section Title Page Number 1 SECTION 1. DESCRIPTION OF PREMISES ......................................................................... 2 SECTION 2. TERM ................................................................................................................ 2 SECTION 3. RENT ................................................................................................................. 2 SECTION 4. COMMON FACILITIES ...................................................................................... 3 SECTION 5. USE OF PREMISES .......................................................................................... 5 SECTION 6. SIGNS ............................................................................................................... 8 SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS ......................................................................................................... 8 SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT ............................ 8 SECTION 9. REPAIRS AND MAINTENANCE ....................................................................... 9 SECTION 10. UTILITIES .........................................................................................................10 SECTION 11. TAXES ..............................................................................................................10 SECTION 12. INSURANCE ....................................................................................................10 SECTION 13. SUBLETTING; ASSIGNMENT .........................................................................11 SECTION 14. SURRENDER OF PREMISES; HOLDING OVER .............................................11 SECTION 15. INDEM NIFICATION AND LIENS .....................................................................12 SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS .................................12 SECTION 17. DEFAULT AND REMEDIES .............................................................................13 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION ...................15 SECTION 19. REMOVAL OF OTHER LIENS .........................................................................15 SECTION 20. REMEDIES NOT EXCLUSIVE ..........................................................................16 SECTION 21. EXPENSES OF ENFORCEMENT ....................................................................16 SECTION 22. EMINENT DOMAIN ..........................................................................................16 SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION .............................17 SECTION 24. PEACEFUL ENJOYMENT ...............................................................................17 SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS ....................................17 SECTION 26. AMENDMENTS TO BE IN WRITING ................................................................17 SECTION 27. PARTIES BOUND ............................................................................................17 SECTION 28. NOTICES ..........................................................................................................17 SECTION 29. MISCELLANEOUS ...........................................................................................18 SECTION 30. VENUE AND JURISDICTION ...........................................................................19 SECTION 31. FORCE MAJEURE ...........................................................................................19 158 of 612 2 This Lease Agreement (the “Agreement” or “Lease”) shall take effect as of the date of execution of the Agreement by the City (the “Effective Date”). This Lease is by and between The City of Evanston, an Illinois home rule municipality and owner of subject Property (“Landlord”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, “Landlord”, and Adriana Poterash, Painter (“Tenant”). Landlord and Tenant may be referred to collectively as the “Parties”. SECTION 1. DESCRIPTION OF PREMISES Landlord leases to Tenants spaces 214, located on the second floor of the property with a street address of 927 Noyes Street, Evanston, Illinois 60201 (the “Premises”), situated within the Landlord’s 3-story building located at the same common address and legally described on Exhibit A (the “Property”) and commonly known as the Noyes Cultural Arts Center (“NCAC”). The Property has various uses including artist workshops, resident young adult summer camp classes, art exhibits, and many other uses. The term “Common Facilities” as used in this Agreement will include those areas and facilities within the Property (outside of the Premises) for the nonexclusive use of Tenants in common with other authorized users, and includes, but is not limited to, sidewalks, parking area, planted areas (excluding the adjoining park area), common area restrooms and open means of ingress and egress. Tenants will have the non- exclusive right to use the Common Facilities, including the washrooms referenced above. SECTION 2. TERM The term of this Agreement will be for five months, August 1, 2016 – December 31, 2016 (the “Term”). Tenants must provide Landlord with 90 days’ notice to request a renewal of the Agreement for the Premises. Landlord, in its sole discretion, may decide that a Renewal Term is not necessary and in the best interests of the City. Renewal of the Agreement must be authorized by written consent of the Parties and must be authorized by the City Council. SECTION 3. RENT A. RATE: Tenants agree to pay Landlord an annual rental payment (the “Rent”) in accordance with the following schedule: 1. For the period of August 1st – December 31st (five months), the Rent rate is $296 per month, for total Rent of $1480 for the five months. B. PAYMENTS. The Rent outlined in Section 3[A][1] above shall be paid in accordance with said Section. C. Any and all Rent PAYMENTS under this Lease shall be mailed to: City of Evanston Parks, Recreation, and Community Services Department 2100 Ridge Avenue, First Floor Evanston, IL 60201 159 of 612 3 D. PROPERTY FEES SCHEDULE: Attached as Exhibit B is a schedule of fees for all tenants of the Property, if applicable, including Tenant (“NCAC Property Fees”). To the extent incurred by Tenant, the NCAC Property Fees specified on the fee schedule will be invoiced separately and shall be paid by the due date listed on the invoice. To the extent incurred by Tenants, the NCAC Property Fees are to be paid by Tenants regardless of the applicable rental rate specified in Section 3 [A]. Tenants acknowledges that they will reimburse the City for use of the Common Facilities (as specified on Exhibit B) after the standard business hours set by the City and the Association, which hours shall not be less than the following hours throughout the Term (including any Extended Term): 8:00 a.m. – 11:00 p.m. Monday – Friday; 8:30 a.m. – 11:00 p.m. on Saturday; and 10 a.m. – 6:00 p.m. on Sunday (the “Business Hours”). E. SURCHARGE: 1. Tenant acknowledges and agrees that all non-Evanston residents (individuals only) are assessed a 20% surcharge on rent. The 20% surcharge will not be applicable to non-Evanston resident Sub-lessees if the Lessee (individuals only) is an Evanston resident. The 20% surcharge is applicable to a non-Evanston resident Sub- lessee only if and when the Sub-lessee assumes the remainder of the entire lease or a co-lease, or upon termination by Lessee or the Lessor. In order for an Organization to be exempt from incurring a 20% surcharge, its principal place of business must be in Evanston. Organizations must attach Articles of Incorporation to this Lease. 2. Monthly rental charges assessed to Sub-lessees will not be in excess of one-half the rent charged to Lessee by the Lessor. A written sublease agreement between the Lessee and Sub-lessee must be given to the Lessor covering the lease terms prior to Sub-lessee’s use of space. The sublease agreement must include the payment schedule and the dollar amount paid by Sub-lessee to Lessee. Community service obligations assessed to Sub-lessee are in addition to the full obligation assessed to Lessee. Therefore, the Community Engagement obligations assessed to Lessee will not decrease as a result of a sublease. SECTION 4. COMMON FACILITIES A. MAINTENANCE BY LANDLORD: Tenants acknowledge that they have leased the Premises for many years and receive the Premises, Common Facilities and remainder of the Property in as-is condition, and acknowledge that the Landlord has made no representations to the condition or has made any repairs to same. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises or Property. Landlord shall, when necessary, as determined by Landlord, in its reasonable discretion or when required by applicable laws, perform, repair and maintain all of the following: 1. Exterior maintenance, including the foundation, exterior walls, slab, common area doors and roof; 2. A refuse container to be shared by all tenants in the Property to be located at the Property in reasonable proximity to the Premises. Landlord will contract, to have trash hauled from such container with reasonable frequency; 160 of 612 4 3. Electric facilities and systems, gas facilities and systems and the HVAC unit(s) and systems (including the portions of such systems serving the Premises exclusively); 4. Plumbing and water facilities and systems (including the portions of such systems serving the Premises exclusively); 5. Fire and life safety systems and fire alarm systems, including inspections thereof (including the portions of such systems serving the Premises exclusively); 6. Hallways, stair rails, and related elements, and restrooms and other Common Facilities, including the parking lot serving the Property; 7. Snow and ice removal, including salting, from front walkway of Premises and parking spaces in front of the Property within 48 hours of any snow event with accumulation of an 1 inch or more; and 8. Change light bulbs, ballasts and tubes in any fluorescent or comparable light fixtures in the Premises. Notwithstanding the foregoing, Tenant will change light bulbs, ballasts and tubes which are considered specialty lighting and related to performance activities. 9. Maintain the HVAC units in the Premises, the HVAC units are the property of the Landlord and shall remain in the Premises at the end of the Term. B. MAINTENANCE BY TENANTS: 1. Interior non-structural Premises maintenance and all fixtures and property within the Premises other than (a) utility, HVAC or fire/life safety facilities and systems and (b) any items Landlord is required to maintain pursuant to Section 4[A]; 2. All refuse from Premises to be placed in appropriate containers and Tenants cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials; 3. The Tenants will at all times maintain all of the Premises in a clean, neat and orderly condition. The Tenants will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenants shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary Business Hours (as defined in Section 3[E]) at the Tenant’s request. 4. Tenants will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 4[A]), in good repair. Tenants shall be responsible for repairs, damages and losses for damages sustained outside the Premises to other NCAC tenant’s personal property or leased area attributable to Tenant’s negligence or intentional misconduct, subject to Section 12[E]. All such damage must be reported in writing to the Director of Parks, 161 of 612 5 Recreation and Community Services, or his/her designee, by the next City of Evanston business day, after discovery of such damage by Tenants. 5. Repairs by Tenants must have prior written approval by the Director of Parks, Recreation and Community Services, or his or her designee, and must occur within thirty (30) days of such approval unless the Director of Parks, Recreation and Community Services, or his or her designee, gives a prior written request or grants approval for an extension beyond the thirty (30) days (or unless such repairs cannot reasonably be completed within thirty (30) days, in which case, Tenant shall have such additional time as is reasonably required). If Tenants fail to make the necessary repairs by the date determined by the Lessor, the Landlord has the option to make the necessary repairs and Tenants agree to promptly pay for those repairs upon presentation of an invoice by the Landlord to the Tenant. Tenants are required upon lease termination to leave space in good repair and condition. Maintenance and repair issues which constitute a life and safety hazard must be corrected within twenty-four (24) hours after discovery by Tenants, provided that the issue can be fixed within that time frame. If the issue cannot be fixed within twenty-four (24) hours after discovery by Tenants, the Tenants must provide a schedule for repair within one (1) business day after discovery by Tenants to the Director of Parks, Recreation and Community Services for approval, which cannot be unreasonably withheld. SECTION 5. USE OF PREMISES A. PURPOSES: Tenants will use the Premises to operate a painting, and other related business and uses incidental thereto, and no part of the Premises will be used for any other purpose without the prior written consent of Landlord (the “Permitted Use”). If Tenants endeavors to apply for a liquor license for the Premises, the Landlord gives its written consent for said application to be submitted and reviewed by the City in conformance with the City Code procedures, as amended. The City agrees to cause such license to be granted if Tenants meets applicable requirements. B. HOURS OF OPERATION AND LANDLORD ACCESS: 1. Tenant’s use of the Premises shall only be for the permitted use. Tenants shall have the right to conduct their business in the Premises during the Business Hours (as defined in Section 3[E]) of the Property. In addition, Tenants’ staff, agents, employees and contractors may access the Premises twenty-four hours a day, seven days a week, but shall not have access to the interior Common Facilities after the Business Hours (as defined in Section 3[C]) of the Property. The Property will be closed on holidays/days as observed by the City of Evanston (but Tenants will still have access to the Premises). 2. The Landlord shall have the right to retain a set of keys to the Premises, and Tenants shall not change any locks for the Premises to any other lock, other than a lock consistent with the Landlord’s master lock for the Property. The Tenants shall permit the Landlord to erect, use and maintain pipes, ducts, wiring and conduits in and through the Premises concealed to the greatest extent possible, above ceiling, under floor or in walls that don’t reduce the square footage of the Premises and don’t materially affect Tenants’ use of the Premises. The Landlord shall have the right to enter upon the Premises with 24 hours prior written notice or without notice in case of an emergency, to control heat, electricity and air conditioning, to inspect the same, and to make such 162 of 612 6 repairs, alterations, improvements or additions to the Premises or the NCAC, as the Landlord may deem necessary or desirable. Tenants will not cease any Rent payments while repairs, alterations, improvements, or additions are being made, by reason of loss or interruption of business of the Tenants, or otherwise, provided Landlord shall complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days (including, without limitation, as a result of a casualty or a condemnation or the repairs required in connection therewith), the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. Notwithstanding anything to the contrary contained herein, Landlord shall not have the right to alter the Premises except as expressly required or permitted hereunder. Notwithstanding the foregoing, if the repairs, alterations, improvements, or additions are at a Tenant’s request or if the repairs are necessitated by a Tenant’s actions, then the Tenants may not cease any rent for any period, unless the Premises are unusable as a result of the negligence or intentional misconduct of Landlord or its agents, employees or contractors. If a Tenant shall not be personally present to open and permit an entry into Premises, at any time, when for any reason an entry therein shall be necessary or permissible, the Landlord or the Lessor's agents may enter the same by using the key, or may forcibly enter the same, without rendering the Landlord or such agents liable therefore (if during such entry the Landlord or the Lessor's agents shall accord reasonable care to Tenants’ property), and without in any manner affecting the obligations and covenants of this Lease. 3. Nothing herein contained, however, shall be deemed or construed to impose upon the Landlord any obligations, responsibility or liability whatsoever, for the care, supervision or repair of the Premises or any part thereof, other than as herein provided. The Landlord shall also have the right at any time without the same constituting an actual or constructive eviction and without incurring any liability to the Tenants therefore, to change the arrangement and/or location of Common Facilities, including entrances or passageways, doors and doorways, and corridors, stairs, toilets or public parts of the NCAC, and to close Common Facilities (as and when reasonably necessary for Landlord to perform its obligations hereunder or exercise its rights or as necessary due to Force Majeure), including entrances, doors, corridors or other facilities. The Landlord shall not be liable to the Tenants for any expense, injury, loss or damage resulting from work done by persons other than the Landlord in or upon, or the use of, any adjacent or nearby building, land, street, or alley. C. LOCKING OF PREMISES: All doors to the Premises must be kept locked at all times except during the Business Hours (as defined in Section 3[E]). Tenants shall not open the door to anyone in the late hours. The door may not be propped open for any reason. During normal Business Hours (as defined in Section 3[E]) for the Property, patrons and users of the Property shall have access to the Common Facilities. Tenants shall not have use of Common Facilities after the Business Hours (as defined in Section 3[E]) unless Tenant pays the Facilities Fee (as specified in Exhibit B) for keeping the Property and the Common Facilities open. D. STORAGE OF INFLAMMABLE MATERIALS: Tenants agree that they will not permit to be kept at the Premises any gasoline, distillate or other petroleum product, or other substance of an explosive or inflammable nature as may endanger any part of the premises 163 of 612 7 without the written consent of the Landlord, provided that Tenants can maintain customary cleaning products in the Premises. E. USE IMPAIRING STRUCTURAL STRENGTH: The Tenants will not permit the Premises to be used in any manner that will impair the structural strength of the Premises, or permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building’s foundations or structural strength. F. GARBAGE DISPOSAL: The Tenants will not incinerate any garbage or debris in or about the Premises, and will cause all containers, rubbish, garbage and debris stored in the Premises to be placed in the refuse container supplied by Landlord for the Property before accumulation of any substantial quantity. G. PUBLIC REGULATIONS: In the conduct of its business on the Premises, Tenants will observe and comply with all laws, ordinances and regulations of public authorities. Tenants acknowledge that the Property is owned by the City of Evanston and therefore no smoking will be permitted at the Property. H. OTHER MISUSE: Tenants will not permit any unlawful or immoral practice with or without his knowledge or consent, to be committed or carried on in the Premises by Tenants or any other person. Tenant will not use or allow the use of the Premises for any purpose whatsoever that will injure the reputation of the Premises or of the building of which they are a part. I. PARKING REGULATIONS: The NCAC has a total of fifty (50) parking spaces, consisting of thirty-five (35) permit spaces (including four [4] marked for compact cars) and twelve (12) metered spaces and three (3) handicapped spaces in the Property parking lot, which is Lot #51 and is immediately adjacent to the Premises (the “Property Parking Lot”). The Landlord acknowledges that it will not decrease the total number of parking spaces in the Property Parking Lot during the Lease Term, but Landlord reserves the right to reconfigure the parking lot and/or increase the parking spaces. For the permit parking spaces, annual parking permit fees shall be in accordance with the schedule previously referenced as Exhibit B and be billed separately. Parking permit fees are not prorated and will change over the Term of the Lease at the discretion of the Landlord. All annual parking permits issued will be billed on a annual one-time basis and are not returnable with the exception of permits which are transferred. All monthly parking permits issued will be billed on a monthly basis and are not returnable with the exception of permits which are transferred. There will be a $25.00 transfer fee assessed for all annual permits which are to be reissued unless: 1) the old permit or remnants of the old permit is returned displaying the lot number and the permit number minimally; or 2) proof that the vehicle was sold by producing a bill of sale. Monthly and annual parking permits for the Property Parking Lot are authorized only for Leaseholders, Sub-Tenants, staff and/or students attending classes at Noyes on a regular basis and Landlord will not permit businesses (or other invitees) outside of the NCAC to get permits for the Property Parking Lot. Use of permits is on a first-come, first serve basis for spaces available in the Property Parking Lot. Parking permits are not to be transferred to vehicles other than the vehicle for which the permit was issued unless prior written approval by the Director of Parks, Recreation and Community Services is obtained. Parking Permit privileges will be considered by the Director of Parks, Recreation and Community Services or designee for other regular NCAC users on a case-by-case basis. All Authorization Forms must be signed by Tenants or their authorized designee(s), and by an NCAC staff member before parking permits 164 of 612 8 can be purchased. Temporary one-day parking permits are available for individuals attending special functions at the NCAC, and for visitors and others using the NCAC, who are pre- approved by the Director of Parks, Recreation and Community Services or designee. Temporary parking permits are not available to parents or caregivers waiting for students attending classes or to attendees of performances. Tenants understand, and will inform their staff, students and patrons to observe all posted parking regulations. Parking permits will not be issued to individuals with an expired driver’s license. Landlord will maintain the current parking lot serving the Property as a parking lot throughout the term of this Lease. SECTION 6. SIGNS Tenants may apply for signage (temporary and permanent signage) for the exterior and interior of the Premises, at its own expense, in order to conduct the business of Tenants. Tenants acknowledge that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenants agree to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenants shall be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenants must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold its consent to a reasonably sized sign over the new entrance to the Premises. SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS Except as provided by Illinois law and except to the extent arising from the negligence or intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of this Lease by Landlord, Landlord will not be liable to Tenants for any damage or injury to Tenants or Tenants’ property occasioned by the failure of Landlord to keep the Premises in repair, and shall not be liable for any injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of which they are a part nor from the escape of steam or hot water from any radiator, nor for any such damage or injury occasioned by water, snow or ice being upon or coming through the roof, skylight, trap door, stairs, walks or any other place upon or near the Premises, or otherwise, nor for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or negligence or co-tenants or of other persons, occupants of the same building or of adjoining or contiguous buildings or of owners of adjacent or contiguous property, or of Landlord’s agents or Landlord, all claims for any such damage or injury being hereby expressly waived by Tenants. Notwithstanding the foregoing, if any portion of the Premises unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT A. USE OF PARTIALLY DAMAGED PREMISES: On damage or destruction by a casualty to the Premises, Tenants will continue to use them for the operation of its business to the extent practicable 165 of 612 9 B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF PREMISES: Either Party will have the right to terminate this Agreement if, the Premises is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of the Premises as a whole. If such damage occurs, this termination will be affected by written notice to the other Party, delivered within 90 days of the damage. C. REPAIRS BY LANDLORD: If the Premises are damaged by a casualty before or after the start of the Agreement, then Landlord will immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no later than sixty days after damage has occurred, proceed to repair the Property. Repairs will include any improvements made by Landlord or by Tenants with Landlord’s consent, on the same plan and design as existed immediately before the damage occurred, subject to those delays reasonably attributable to governmental restrictions or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original materials as reasonably procured in regular channels of supply. Wherever cause beyond the power of the party affected causes delay, the period of delay will be added to the period in this lease for completion of the work, reconstruction or replacement. D. REDUCTION OF RENT DURING REPAIRS: If a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage No rent will be payable while the Premises is wholly unoccupied pending the repair of casualty damage. E. FIRE AND CASUALTY. If the Premises are entirely destroyed by fire or another act of God, and Landlord elects to not rebuild the Premises, then this Agreement shall be terminated effective as of the date of the casualty. SECTION 9. REPAIRS AND MAINTENANCE Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenants shall keep the interior, non-structural portions of the Premises in a clean condition, and in good repair, all according to the statutes and ordinances in such cases made and provided, and the directions of public officers thereunto duly authorized, all at Tenants’ own expense, and shall yield the same back to Landlord, upon the termination of this Agreement, whether such termination shall occur by expiration of the term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by fire and reasonable wear and tear excepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenant shall make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises shall not thus be kept in good repair and in a clean condition by Tenants, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Agreement or an interference with the possession of the Premises by Tenants, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenants agree to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenants shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. 166 of 612 10 Tenants will also be in compliance with all laws and regulations during the entire term of this Agreement, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Agreement. SECTION 10. UTILITIES Landlord agrees to pay before delinquency all charges for gas, water, heat, electricity, power and other similar charges incurred by Landlord or Tenants with respect to the Premises or the Property during the Term of this Agreement and Tenants’ occupancy of the Premises. SECTION 11. TAXES If applicable, Tenants will pay before delinquency all taxes levied on Tenants’ fixtures, equipment and personal property on the demised Premises, whether or not affixed to the real property. Landlord will pay all real estate taxes for the Property. SECTION 12. INSURANCE A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be maintained by the respective parties will be obtained from good and solvent insurance companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best Company will be acceptable. B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenants agree that they will, at their expense, maintain a policy of insurance, written by responsible insurance carriers, approved by Landlord that will insure Tenants against liability for injury to or death of persons or damage to property occurring about the Premises. Landlord will be named as an additional insured. The liability under insurance will be at least $1 million for any one person injured or killed or any one occurrence, $2 million general aggregate coverage for any one accident, and $ 100,000.00 property damage. Tenants will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenants’ carrier (during the term of the Lease, including Premises Improvement construction) and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises. Annually, Tenant shall provide copies of the insurance policy and all endorsements thereto to Landlord. Tenant shall send the policy to the Law Department on or before January 1st of every year this Lease is in effect. If the Tenant fails to comply with this requirement, that shall constitute a default by Tenant. C. TENANTS TO OBTAIN WORKER’S COMPENSATION INSURANCE: Tenants agree to maintain employees’ Worker’s Compensation insurance required under Illinois law. D. TENANTS TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: The Tenants agree to maintain on all trade fixtures and personal property in the Premises, a policy of insurance approved by the Landlord of at least 90% of the insurable replacement value of all trade fixtures and personal property. E. LANDLORD TO OBTAIN FIRE INSURANCE ON PREMISES: Landlord agrees to maintain during this Agreement, a policy of property insurance covering any peril generally included in the classification ISO Causes of Loss – Special Form (a “Special Form Policy”) and covering at least 80% of the full replacement cost of the Premises and Property (or Landlord may self-insure for such coverage). If permitted without additional charge, Landlord will cause to 167 of 612 11 be endorsed on its property insurance, and any extended coverage policy or policies, the waiver of right of subrogation. Landlord hereby agrees to waive any claims against Tenant and its agents and employees to the extent the same could be covered by a Special Form Policy, regardless if the same is maintained by the City. F. TENANTS’ WAIVER OF CASUALTY INSURANCE PROCEEDS: If the Premises are damaged by fire or other casualty insured against, Tenants agree to claim no interest in any insurance settlement arising out of any loss where premiums are paid by Landlord, or where Landlord is named as sole beneficiary, and that it will sign all documents required by Landlord or the insurance company necessary in connection with the settlement of any loss. G. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN: If the Premises, including any improvements, were to be damaged in any manner, and the receipt of any insurance proceeds or other reimbursement for such damage would result in the realization of taxable gain for federal or state purposes, then the party to whom the gain would be taxed will have the right to take all action respecting proceeds or reimbursements necessary to enable party to comply with any regulations of the appropriate taxing authorities, so that the gain will not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any repairs to any part of the improvements in the event of damage. H. TENANTS’ FAILURE TO INSURE: Should Tenants fail to keep in effect and pay for insurance as required by this section, the Landlord may terminate this Lease immediately. SECTION 13. SUBLETTING; ASSIGNMENT The Tenants shall be allowed to sublet a portion of the Premises to another entity or individual(s) (“Sub-Tenant”) for a period of eighty nine (89) days or less in conformance with the original use stated in Section 5[A] and Tenants do not need the Lessor’s consent. If the Tenants seek to sublet a portion of the Premises to a Sub-Tenant for a period of time ninety (90) days or more, then the Tenants must have the written consent of the Landlord and such consent shall not be unreasonably withheld. For all subleases, the Tenants shall obtain a certificate of insurance from the Sub-Tenant prior to commencement of the sublease, naming the City of Evanston as an additional insured for the period of occupancy. If Tenant, or any one or more of the Tenants, if there be more than one, shall make an assignment for the benefit of creditors, or shall file for bankruptcy protection, Landlord may terminate this Agreement, and in such event Tenant shall at once pay Landlord a sum of money equal to the entire amount of rent reserved by this Agreement for the then unexpired portion of the term hereby created less the reasonable rental value (as defined in Section 17[G] below) of the Premises as liquidated damages. At Landlord’s option, should Landlord consent to any assignment or sublease of the demised Premises, Tenant shall nevertheless remain liable for all terms and conditions of this Agreement until the expiration of the Agreement term stated above. SECTION 14. SURRENDER OF PREMISES; HOLDING OVER Tenants will, at the termination of this Lease, leave the Premises in as good condition as they are in at the time of entry by Tenants, except for reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenants. On vacating, Tenants will leave the Premises clear of all rubbish and debris. If Tenants retain possession of the Premises or any part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at its option within thirty days after termination of the term serve written notice upon Tenants that 168 of 612 12 such holding over constitutes the creation of a month to month tenancy, upon the terms of this Agreement. Tenants shall also pay to Landlord all damages sustained by Landlord resulting from retention of possession by Tenants. The provisions of this paragraph shall not constitute a waiver by Landlord of any right of re-entry as hereinafter set forth; nor shall receipt of any rent or any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 15. INDEMNIFICATION AND LIENS A. LIENS AND ENCUMBRANCES: The Tenants will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenants on the Premises. Tenant wills, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenants contest any lien so filed in good faith and pursues an active defense of said lien, Tenants shall not be in default of this paragraph. However, in the event of any final judgment against Tenants regarding such lien, Tenants agree to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B. DISCHARGE OF LIEN: If Tenants fail to fully discharge any claim, lien, claim of lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted for the foreclosure of any lien or encumbrance, and if judgment is rendered against Tenants either by a court of competent jurisdiction or by arbitration and Tenants still persists in non-payment of the same within the 60 days set forth above, Landlord will have the right at any time after expiration of the 60-day period, to pay the lien or encumbrance. All amounts so paid will be repaid by the Tenants on demand, together with interest at the rate of __10__% per year from the date of payment and shall be considered additional rent owed to Landlord by Tenants. C. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenants shall protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct, or (ii) any negligence or willful misconduct of Tenants, or their agents, employees or contractors. D. INDEMNIFICATION OF TENANTS. Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Tenants, or its agents, employees or contractors, or by the breach of this Lease by Tenants, Landlord shall protect, defend, indemnify and save Tenants and their officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Common Facilities, which is not the result of Tenants’ negligence, or willful misconduct or (ii) any negligence or willful misconduct of Landlord, or its agents, employees or contractors. SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS Tenants shall allow Landlord or any person authorized by Landlord reasonable access to the Premises during the Business Hours (as defined in Section 3[E]) for the purpose of 169 of 612 13 examining or exhibiting the same, or to make any repairs or alterations thereof which Landlord may see fit to make (provided that Landlord cannot make voluntary alterations or modifications to the Premises without Tenant’s consent). If the Tenants do not exercise the Option to renew the Lease and/or will be vacating the Premises at or prior to the end of the Term, Tenants will also allow Landlord to have placed upon the Premises at all times notices of “For Sale” and/or “For Rent” and Tenants will not interfere with the same. SECTION 17. DEFAULT AND REMEDIES A. EVENT OF DEFAULT: Any one of the following events shall be deemed to be an event of default hereunder by Tenants subject to Tenants’ right to cure: 1. Tenants shall fail to pay any item of Base Rent at the time and place when and where due and does not cure such failure within five (5) business days after Rent is due; 2. Tenants shall fail to maintain the insurance coverage as set forth herein; 3. Tenants shall fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of rent, and shall not cure, any such failure, within fifteen (15) days after written notice to the Tenants of such failure; 4. Tenants shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy; or B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants’ right to cure: 1. Terminate this Lease, in which event Tenants shall immediately surrender the Premises to Landlord, but if Tenants fail to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent, or damages for breach of contract, enter upon the Premises and expel or remove and with or without notice of such election or any notice or demand whatsoever, this Agreement shall thereupon terminate and upon the termination of Tenants’ right of possession, as aforesaid, whether this Agreement be terminated or not, Tenants agree to surrender possession of the Premises immediately, without the receipt of any demand for rent, notice to quit or demand for possession of the Premises whatsoever and hereby grants to Landlord full and free license to enter into and upon the Premises or any part thereof, to take possession thereof with or (to the extent permitted by law) without process of law, and to expel and to remove Tenants or any other person who may be occupying the Premises or any part thereof, and Landlord may use such force in and about expelling and removing Tenants and other persons as may reasonably be necessary, and Landlord may re-possess itself of the Premises, but such entry of the Premises shall not constitute a trespass or forcible entry or detainer, nor shall it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or promise in this Agreement contained to be performed by Tenants. Tenants agree to indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. 170 of 612 14 2. Landlord may recover from Tenants upon demand all of Landlord’s costs, charges and expenses, including the fees and costs of counsel, agents and others retained by Landlord which have been incurred by Landlord in enforcing Tenants’ obligations hereunder, subject to Landlord prevailing on its claims. 3. Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of the Premises or of fixtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by the Landlord to the Tenants. The Landlord may terminate this Agreement if the Tenants remain in default (beyond any applicable notice and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Tenants, or the giving or making of any notice or demand, whether according to any statutory provision or not, or any act or series of acts except written waiver, shall not be construed as a waiver of Landlord’s rights to act without notice or demand or of any other right hereby given Landlord, or as an election not to proceed under the provisions of this Agreement. D. TENANTS’ OBLIGATION TO PAY DEFICIENCIES: If rentals received by the Landlord from re-letting the Premises under the provisions of this section are insufficient to pay all expenses and amounts due, Tenants will pay any deficiencies to the Landlord on demand and be declared in default for failure to pay. E. LANDLORD’S RIGHT TO PERFORM TENANTS’ DUTIES AT TENANTS’ COST: If in Landlord’s judgment any default by Tenants will jeopardize the Premises or the rights of Landlord, Landlord may, without notice, elect to cure Tenants’ default and Tenants will reimburse Landlord, with interest, on 10-days’ notice by Landlord to Tenants. F. LANDLORD’S RIGHT TO TERMINATE AGREEMENT: If there is an event of default by Tenants as stated in Paragraph A of this section, Landlord may, without further notice, terminate this Agreement and all interest of Tenants and may take possession of the Premises by legal proceedings. G. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL TO RENT RESERVED: If this Agreement is terminated by Landlord due to any event of default by Tenants, Landlord will be entitled to recover from Tenants, at termination, the excess, if any, of the rent reserved in this Agreement for the balance of the term over the reasonable rental value of the Premises for the same period. The “reasonable rental value” will be the amount of rental Landlord can obtain as rent for the balance of the term. H. LANDLORD’S REMEDIES CUMULATIVE: All of the remedies given to Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will not impair its right to exercise any other right or remedy. Landlord shall not look to the property or assets of any direct or indirect partner, member, manager, shareholder, director, officer, principal, employee or agent of Tenants in seeking either to enforce Tenants’ obligations under this Agreement or to satisfy a judgment for Tenants’ failure to perform such obligations; and none of such parties shall be personally liable for the performance of Tenants’ obligations under this Agreement. 171 of 612 15 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION A. NOYES CENTER TENANT’S ASSOCIATION: The Tenants acknowledge and agree that it has the right to be a member of the Noyes Center Tenant’s Association (the “Association”) formed by the tenants of the Property. The Association will provide advisory guidance and opinions to City staff on many issues, including, tenant responsibilities and duties with respect to the Property and its Common Area. The Association is structured to focus on certain tasks and advise the City on issues such as the following examples: (a) Provide answers to general questions about offerings by Noyes tenants and directions to studios; (b) Review requirements for community engagement of tenants as needed and make recommendations to the City for any additions or changes; (c) Review any subleases of tenantsof ninety (90) days duration or more; (d) Review proposed annual operating budget for Center and proposed rental increases; (e) Review annual and five year capital improvement program for Center and make recommendations to City on spending priorities; and (f) Together with the Evanston Arts Council, review applications of new tenants at Noyes and make recommendations to City on spending priorities. B. COMMUNITY ENGAGEMENT: Tenants will develop reasonable set programs (e.g. donated tickets for certain events, community theater events [including use of theater or other portions of the Premises by other not-for-profit organizations, and scholarships) to be a steward for the arts in the community. By April 1, 2016, the Tenants will have an action plan developed to address its community engagement program and review its proposed program in consultation with the City Manager and the NCAC Association. If Tenants do not provide an action plan within the time period provided or provide the community engagement programs established between the parties, the Landlord shall send written notice of default, providing Tenants with 14 (fourteen) days to cure the default. The annual value of the Community Engagement provided by Tenants shall be not less than $222.00 for the period between January 1, 2016 through December 31, 2016 (“Minimum Community Engagement”). Any overage provided by Tenants above the Minimum Community Engagement level for either of the prior two (2) years can be applied as a credit to any deficiency for the current calendar year. If Tenants do not provide the Community Engagement by December 31, 2016 as required and does not cure the default within 15 days of written notice, then Tenants shall pay Landlord a fee equal to 15% of the twelve month’s rent outlined Section 3[A] ($222.00) less the value of the Community Engagement provided during the calendar year. SECTION 19. REMOVAL OF OTHER LIENS In event any lien upon Landlord’s title results from any act or neglect of Tenants and Tenants fail to remove said lien within thirty (30) days after Landlord’s notice to do so, Landlord may remove the lien by paying the full amount thereof or otherwise and without any investigation or contest of the validity thereof and Tenants shall pay Landlord upon request the amount paid out by Landlord in such behalf, including Landlord’s costs, expenses and attorney’s fees. If Tenants demonstrate to Landlord that Tenants are contesting the validity of said lien in good faith, then Landlord shall allow Tenants to so contest such lien until either Tenant either abandons such contest or a final verdict is reached in a court of competent jurisdiction. Any amount advanced on behalf of Tenants shall be paid to Landlord by Tenants within 30 days after such advancement is made together with interest at 9% per annum and such amount shall be considered additional rentals (including any overage provided in either of the two [2] immediately preceding years). 172 of 612 16 SECTION 20. REMEDIES NOT EXCLUSIVE The obligation of Tenants to pay the rent reserved hereby during the balance of the term hereof, or during any extension hereof, shall not be deemed to be waived, released or terminated, by the service of any five-day notice, other notice to collect, demand for possession, or notice that the tenancy hereby created will be terminated on the date therein named, the institution of any action of forcible detainer or ejectment or any judgment for possession that may be rendered in such action, or any other act or acts resulting in the termination of Tenants’ right to possession of the Premises. The Landlord may collect and receive any rent due from Tenants and payment or receipt thereof shall not waive or affect any such notice, demand, suit or judgment, or in any manner whatsoever waive, affect, change, modify or alter any rights or remedies which Landlord may have by virtue hereof. SECTION 21. EXPENSES OF ENFORCEMENT Tenants, if Landlord is the prevailing party, shall pay upon demand all Landlord’s costs, charges and expenses, including attorney’s fees, agents fees and fees of others retained by Landlord, incurred in enforcing any of the obligations of Tenants under this Agreement, or in any litigation, negotiation or transaction in which Landlord shall, without Landlord’s fault become involved through or on account of any action or omission of Tenants regarding this Agreement. Landlord, if Tenants are the prevailing party, shall pay upon demand all Tenants’ costs, charges and expenses, incurred in enforcing any of the obligations of Landlord under this Agreement, or in any litigation, negotiation or transaction in which Tenant shall, without Tenants’ fault become involved through or on account of any action or omission of Landlord regarding this Agreement. SECTION 22. EMINENT DOMAIN A. MORE THAN 30 PERCENT TAKEN: If 30 percent or more of the Premises are taken for a public or quasi-public use, this Agreement will terminate as of the date of the physical taking, and the Parties will be released from all further liability. B. LESS THAN 30 PERCENT TAKEN: If the taking affects less than 30 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the Premises and place them in tenantable condition within 120 days after the date of the actual physical taking. However, if 25% percent or more of the Premises as a whole is taken, the Landlord may elect to terminate this Agreement, notwithstanding that less than 30 percent of the Premises were taken. On termination, the parties will be released from all further liability under this Agreement. C. ABATEMENT OF RENT: During any repair, Tenants will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenants will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement (attributable to the portion of the Premises taken) and the remainder of the fixed minimum monthly rental shall be forever waived and forgiven by Landlord. 173 of 612 17 D. RIGHT TO CONDEMNATION AWARD: Any award made in any condemnation proceeding for the taking of any part of the Premises will be the sole property of Landlord, except that Tenants can make a claim for the unamortized portion of the cost incurred by Tenants for the Premises Improvements. SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION Except as expressly set forth in Section 25, Tenants will not be released from its obligation should their possession of the Premises be interfered with by adoption of any law, ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenants will not be released by any order of abatement or judgment preventing use of the premises on the ground that the Premises or the business operated there constitutes a legally recognized nuisance. SECTION 24. PEACEFUL ENJOYMENT Landlord covenants and warrants that it is the owner of the Property and Premises, and that Tenants, on payment of rents and performance of the conditions, covenants, and agreements to be performed by it, may enjoy the Premises without interruption or disturbance. Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar encumbrance affecting the Property, as of the date hereof. SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS No waiver of any breach of any condition of this Agreement will be construed to be a waiver of any other breach of provision, covenant or condition. SECTION 26. AMENDMENTS TO BE IN WRITING This Agreement may be modified or amended only in writing signed by Landlord and Tenants. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Landlord and Tenants. SECTION 27. PARTIES BOUND Every provision of this Agreement will bind the parties and their legal representatives. The term “legal representatives” is used in its broadest meaning and includes, in addition to assignees, every person, partnership, corporation or association succeeding to any interest in this Agreement. Every covenant, agreement and condition of this Agreement will be binding on Tenant’s successors and assignees. Any sublease, concession or license agreement will be subject and subordinate to this Lease. SECTION 28. NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certified mail to the following addresses for the parties (or at such other address as the applicable party may designate in a written notice to the other party): 174 of 612 18 If to the City: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Fax: 847-448-8083 Fax: 847-448-8093 If to Tenants: with a copy to: Adriana Poterash Adriana Poterash 927 Noyes Street 849 Ridge Ave #2 Evanston, IL 60201 Evanston, Il 60202 Service will be deemed complete at the time of the leaving of notice or within 2 days after mailing. In the event that it appears that Tenants are avoiding the service of any notice and is not present at the Premises for a period of more than 14 consecutive days, notices may be served by posting such notice upon the Premises. Notice shall than be deemed effective 5 days after such posting. SECTION 29. MISCELLANEOUS A. Provisions typed on this Agreement and all riders attached to this Agreement and signed by Landlord and Tenant are hereby made a part of this Agreement. B. Tenant shall keep and observe such reasonable rules and regulations now or hereafter required by Landlord, which may be necessary for the proper and orderly care of the building of which the Premises are a part. C. All covenants, promises, representations and agreements herein contained shall be binding upon, apply and inure to the benefit of Landlord and Tenants and their respective heirs, legal representatives, successors and assigns. D. The rights and remedies hereby created are cumulative and the use of one remedy shall not be taken to excuse or waive the right to the use of another. E. The words “Landlord” and “Tenant” wherever used in this Agreement shall be construed to mean Landlords or Tenants in all cases where there is more than one Landlord or Tenant herein; and the necessary grammatical changes shall be assumed in each case as though full expressed. F. This Agreement and any written and signed Amendments and/or Riders hereto shall constitute the entire agreement between the parties, and any oral representations made by one party to the other are considered merged herein. G. In all cases where Landlord’s consent is required, Landlord’s consent shall not be unreasonably withheld. H. This Agreement may be executed in multiple copies, each of which shall constitute an original. 175 of 612 19 SECTION 30. VENUE AND JURISDICTION The Parties agree the this Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. SECTION 31. FORCE MAJEURE Other than for Landlord’s and Tenantss obligations under this Lease that can be performed by the payment of money, whenever a period of time is herein prescribed for action to be taken by either party hereto, such time period will be extended by a period equal to the period of any delays in performance by the applicable party due to any of the following events (“Force Majeure”): (i) Acts of God, (ii) strike or other such labor difficulties not specific to any labor issue existing only at the Property, (iii) extraordinary weather conditions greatly exceeding norms for the greater metropolitan area where the Premises located, (iv) extraordinary scarcity of or industry-wide inability to obtain supplies, parts or employees to furnish such services, or (v) or any cause whatsoever beyond a party’s control. For purposes of this Section 31, a cause or event shall not be deemed to be beyond a party's control, if it is within the control of such party's agents, employees or contractors. 176 of 612 20 IN WITNESS WHEREOF, both of said Landlord and Tenants caused this Agreement to be executed as of the date signed by the Landlord. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: __________________________________ Date: ____________________ Its: City Manager, Wally Bobkiewicz Tenant: Adriana Poterash, Painter By: _________________________________ Its: _________________________________ 177 of 612 21 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY PARCEL 1: BLOCK 1 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART EAST OF THE CENTER LINE OF RIDGE AVENUE OF THE SOUTH ½ OF THE NORTH ½ OF THE SOUTH WEST ¼, AND THAT PART BETWEEN THE WEST LINE OF BLOCK 92 OF THE VILLAGE OF EVANSTON AND THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD OF THE NORTH ½ OF THE NORTH ½ OF THE SOUTH ½ OF THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 2: LOTS 12 TO 21, BOTH INCLUSIVE, IN BLOCK 2 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID TAIT’S SUBDIVISION RECORDED MARCH 8, 1906, AS DOCUMENT NUMBER 3829417, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 12 IN BLOCK 2 IN TAIT’S SUBDIVISION, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 3: LOTS 1, 2, 3 AND 4 IN BLOCK 1 IN A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF LOT 1 AND NORTH OF THE LOTS 2, 3 AND 4 IN SAID BLOCK 1, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 4: LOTS 1, 2, 3, 4 AND THE EAST 19 FEET OF LOT 5 IN BLOCK 2 IN A BURROUGHS’ ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID SUBDIVISION RECORDED APRIL 15, 1893, AS DOCUMENT NUMBER 1850049; TOGETHER WITH THE VACATED 16 FOOT ALLEY LYING EAST OF THE EAST LINE OF LOT 5 AND WEST OF THE WEST LINE OF SAID LOTS 1, 2, 3 AND 4 IN SAID BLOCK 2, ALSO TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 4 IN BLOCK 2, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 5: THAT PART OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: 178 of 612 22 COMMENCING AT A POINT ON THE NORTH LINE OF NOYES STREET, WHICH IS 323.8 FEET EAST OF THE INTERSECTION OF SAID NORTH LINE OF NOYES STREET WITH THE CENTER LINE OF RIDGE AVENUE; THEN CONTINUING EAST ALONG THE NORTH LINE OF NOYES STREET, 125 FEET; THENCE NORTH 115.5 FEET TO THE SOUTH LINE OF LAND FORMERLY OWNED AND OCCUPIED BY ALONZO BURROUGHS, BEING NOW THE SOUTH LINE OF A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION, AFORESAID; THENCE WEST ALONG THE LAST DESCRIBED LINE, 125 FEET TO THE EAST LINE OF THE WEST ½ OF SAID LOT 16 (BEING ALSO THE EAST LINE OF FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF THE LOT 16 IN ASSESSOR’S DIVISION, AFORESAID): THENCE SOUTH ALONG THE LAST DESCRIBED LINE, 115.5 FEET TO THE PLACE OF BEGINNING, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 6: LOTS 3 AND 4 IN FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 7: ALL THAT PART OF VACATED ERVIN COURT LYING SOUTH OF THE SOUTH LINE OF COLFAX STREET AND NORTH OF THE NORTH LINE OF NOYES STREET, SAID ERVIN COURT HAVING BEEN VACATED BY CITY OF EVANSTON ORDINANCE DATED NOVEMBER 23, 1931, AND RECORDED MARCH 23, 1932, AS DOCUMENT NUMBER 11063489, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Real property address: 927 Noyes, Evanston, Illinois 60201 PIN:11-07-114-027-0000 179 of 612 EXHIBIT B NOYES CULTURAL ARTS CENTER PROPERTY FEES SCHEDULE FY 2016 FEE DESCRIPTION A/C & AIR HANDLING UNITS $93.73 Monthly fee for studios ranging between 1-500 sq. ft. $125.66 Monthly fee for studios ranging over 500 and up to 1,000 sq. ft. $156.56 Monthly fee for studios ranging over 1,000 and up to 2000 sq. ft. $186.43 Monthly fee for studios over 2,000 sq. ft. KEYS $5.00 First two (2) keys to all Leased spaces with a Lessor installed lock included NOYES GALLERIES $50.00 Hourly rate for residents, 60201 & 60202 $100.00 Hourly rate for non-residents PARKING - LOT #51 $32.00 Monthly fee for each permit $352.00 Yearly fee for each permit, must be paid in full $30.00 Bundle Pack (6) Daily Permits STAFF & UTILITY FEE $66.00 Additional Hourly rate for all users if Bldg. is occupied other than normal Bldg. hours. STUDIO #106* $20.00 Tenant rate/hourly for activities relative to lease $50.00 Evanston Resident Rates, 60201 & 60202 $60.00 Non-Resident Rates SQUARE FOOT $11.80 Basement RATE $15.61 1st Floor $13.88 2nd Floor OBSERVED HOLIDAYS 2016 • New Year's Day, Friday January 1, 2016 • Dr. Martin Luther King, Jr.'s Birthday, Monday January 18, 2016 • Memorial Day, Monday May 30, 2016 • Fourth of July, Monday, July 4, 2016 • Labor Day, Monday, September 5, 2016 • Wednesday, November 23, 2016, building closes at 3:00pm • Thanksgiving Day, Thursday, November 24, 2016 • Friday After Thanksgiving, Friday, November 25, 2016 • Saturday, December 24, 2016 closes at 3:00pm • Christmas Day, Sunday, December 25, 2016 • Christmas Day Observed, Monday December 26, 2016 • New Year's Eve, Saturday, December 31, 2016 close at 3:00pm • New Year's Day, Sunday, January 1, 2017 • New Year's Day Observed, Monday, January 2, 2017 180 of 612 For City Council meeting of July 11, 2016 Item A5 Resolution 53-R-16, Authorizing City Manager to Enter Lease with YMCA For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Rickey A. Voss, Parking/Fleet Manager Subject: Resolution 53-R-16 Authorizing the City Manager to Enter Into a Five (5) Year Parking Lease at 1016 Grove Street. Date: June 22, 2016 Recommended Action: The Transportation/Parking Committee and staff recommend City Council approval of Resolution 53-R-16 authorizing the City Manager to enter a five (5) year lease allowing continued use of City Parking Lot 38 located at 1016 Grove Street. Lease would be with the Young Men’s Christian Association (YMCA) located 1000 Grove Street, Evanston, IL 60201. Funding Source: Funding for the lease will be provided by the Parking System Fund (Account 505.19.7015.62375), with a budget of $62,000. Summary: For over 35 years, the City has leased the parcel of land located at 1016 Grove Street be longing to the Young Men’s Christian Association (YMCA), 1000 Grove Street, Evanston, IL 60201. Previous leases have been based on reimbursing the property owners at a rental rate based on the annual fifty percent (50%) of the gross revenues collected by the Lessee as parking fees for parking upon the premises. The lease has been beneficial for both the City and residents who frequent businesses in the area. The lease does not specify on how the City can regulate the parking, but the method of utilization either metered or permit may be changed from time to time by mutual consent thereby allowing the City to use either metered or permit parking based on demand. There are currently 31 public parking spaces available in Lot 38. Memorandum 181 of 612 The lease was last renewed for five (5) years by mutual consent in May of 2011. Based on revenues in FY 2015 of $50,000, the annual anticipated lease cost will be $25,000. The Transportation/Parking Committee recommended approval at the meeting held on June 22, 2016. ---------------------------------------------------------- Attachments: Resolution 53-R-16 YMCA Lease 182 of 612 06/23/2016 53-R-16 A RESOLUTION Authorizing the City Manager to Execute a Lease for the Continued Use of Property at 1016 Grove as a Public Parking Lot (City Lot 38) WHEREAS, the City of Evanston has leased a parking lot for over thirty- five (35) years from the McGraw Young Men’s Christian Association (“YMCA”). The parking lot is located at 1016 Grove Street, Evanston and used as a public parking lot commonly known as City Lot 38 (“City Lot 38”); WHEREAS, the parking spaces afforded by City Lot 38 are necessary and essential for the provision of adequate off-street parking in this business area; WHEREAS, the City Council finds that the best interests of the City of Evanston and its residents are served by the renewal of the lease with the YMCA and the continued use as a public parking lot. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City, a lease agreement by and between the City of Evanston, as Lessee, and McGraw Young Men’s Christian Association, of 1000 Grove Street, Evanston, Illinois 60201, as Lessor, for the City Lot 38 and for a term of five (5) years at a rental rate based on the annual fifty percent (50%) of the gross revenues collected by the Lessee as parking fees for parking at City Lot 38. Either party hereto may terminate this lease upon the service of 183 of 612 53-R-16 ~2~ written notice no less than ninety (90) days prior to the termination date. The proposed lease agreement is attached hereto as Exhibit A and incorporated herein by reference. SECTION 2: That the City Manager is hereby authorized and directed to negotiate any additional conditions or terms of the lease or the aforesaid property as may be determined to be in the best interest of the City. SECTION 3: That this Resolution 53-R-16 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 184 of 612 53-R-16 ~3~ EXHIBIT A Lease with McGaw YMCA for City Parking Lot 38 185 of 612 LEASE THIS LEASE made this _____ day of _________, 2016, by and between the McGaw Young Men’s Christian Association (“YMCA”) of Evanston, an Illinois non-profit corporation, hereinafter referred to as “Lessor”, and the City of Evanston, Illinois, an Illinois home-rule municipal corporation, hereinafter referred to as “Lessee’. Lessor, for and in consideration of the covenants and agreements hereinafter mentioned to be kept and performed by Lessee, does hereby lease to the Lessee the premises hereinafter described, for a term commencing June 1st, 2016, and expiring May 31, 2021. Said premises are to be used by Lessee as part of its off-street parking system and are legally described as: Legal Description: Lots 1 and 2 in Andrew J. Brown’s Subdivision of the West 244 feet of Block 54 of Village of Evanston, in the southwest Quarter of Section 18, Township 41 North, Range 14, East of the Third Principal Meridian. Real Property is commonly known as: City Parking Lot #38, 1016 Grove Street, Evanston, Illinois (“City Lot 38”) AGREEMENT 1. Lessor, at its expense, has constructed a parking lot on the premises complete with surfacing, driveways, bumpers, and landscaping. 2. Lessee shall have the right to operate and maintain at Lessee’s expense facilities for the parking of automobiles by the public for a fee and for that purpose Lessee, at its expense, shall maintain striping, bumpers, signs, lighting system (if any), and parking meters, as required. Lessee shall provide snow removal, electricity for any lot lighting system, landscape maintenance, and parking enforcement at its own expense. Lessee shall make minor repairs to maintain the existing surface of City Lot 38 and keep it in good condition. 3. Lessee, at its expense, shall administer the operations and maintenance of any parking meters. The method of utilizing spaces may be changed from time to time by mutual consent of parties. 4. Lessee agrees to hold Lessor harmless from any liabilities for injury to persons or property damage to the property of Lessee, Lessor, or any third parties, arising out of or in the course of the operation of said City Lot 38 and not caused directly by the negligence or willful misconduct of Lessor or its 186 of 612 2 agents. In addition, Lessee hereby waives any and all rights of action against Lessor, which may arise on account of damage to property or injury to persons which damage or injury is covered by Lessee’s insurance or is self – insured by Lessee for claims related to City Lot 38. Each party to bear the cost of attorney’s fees and costs should litigation arise related to this Lease. Any insurance policies carried by Lessee shall contain clauses waiving the insurer’s subrogation rights against Lessor and its agents, employees and representatives. 5. Lessee agrees to pay as rental for the use of City Lot 38 the aforementioned fifty percent (50%) of the gross revenues collected by the Lessee as parking fees for parking upon City Lot 38. Lessee agrees to furnish Lessor by the twentieth (20th) day of the month following the end of each quarter a statement showing the total gross revenue received by Lessee from City Lot 38. It is agreed between the parties hereto that the rates to be changed for use of said parking facility by the general public shall be determined and at the sole discretion of the Lessee from time to time. 6. This lease may be renewed by mutual consent of the parties hereto, and the rent and other provisions of this lease shall be subject to renegotiation and revision at the beginning of each new Lease period. The Lessee, not less than sixty (60) days before the end of each lease period, shall notify the Lessor in writing as to whether it wishes to renew the Lease and shall set forth any amendments to the Lease it deems desirable. 7. This Lease may be terminated by either party with the ninety (90) day written notice sent to the address indicated in paragraph 8 of this Lease. Upon termination of this lease, the Lessee shall remove from the area so leased within a reasonable time all parking meters and signs which it has installed, but all remaining improvements shall become the property of the Lessor. All notice required shall be by registered mail, return receipt requested. 8. Notices sent to the Lessor and Lessee, should be mailed to the address set forth below. A mailed notice must be sent via certified mail, return receipt requested and effective as of the date of mailing and deposited in the U.S. Mail. Notice given by personal delivery is effective upon delivery. a. If to Lessor: McGraw YMCA Attn: CEO 1000 Grove Street Evanston, Illinois, 60201 187 of 612 3 b. If to Lessee: City of Evanston Attn: Parking System Manager 2100 Ridge Avenue Evanston, Illinois 60201 9. This Lease contains the entire agreement of the parties with respect to the Premises and no representations or agreements, oral or otherwise, between the parties not embodied herein shall be of any force or effect. No failure of Landlord to exercise any power given to Landlord hereunder or to insist upon strict compliance by Tenant of any obligation hereunder, and no custom or practice at variance with the terms hereof, shall constitute a waiver of Landlord's right to demand strict compliance with the terms hereof. IN WITNESS WHEREOF, the parties hereto have executed this lease, each being duly authorized for the uses and purposes herein stated. McGaw YMCA CITY OF EVANSTON By____________________________ By___________________________ Its: ____________________________ Its: City Manager, Wally Bobkiewicz Attest: __________________________ Attest: ________________________ 188 of 612 For City Council meeting of July 11, 2016 Item A6 Ordinance 85-O-16, Lease with Enterprise Leasing of Chicago, LLC For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Rickey A. Voss, Parking/Fleet Manager Subject: Ordinance 85-O-16, Property Lease with a 5-year extension at 1810 Maple Avenue with Enterprise Leasing of Chicago, LLC Date: June 22, 2016 Recommended Action: City staff recommends City Council approval of Ordinance 85-O-16 authorizing the City Manager to enter a five (5) year property lease with an option to extend another five (5) years at 1810 Maple Avenue with Enterprise Leasing of Chicago, LLC. Funding Source: FY 2016 Revenue Account Property (Account 505.19.7037.56712) FY 2016 Revenue Account Parking (Account 505.19.7037.53510) Summary: On September 11, 2006, the City entered into a ten (10) year property lease with Enterprise Leasing of Chicago, LLC at 1810 Maple Avenue, with the option to renew for five (5) years or through 2021. The purpose of the lease was to provide a vehicle rental and leasing office for Enterprise Leasing, of Chicago LLC in Evanston. In addition to the property lease, Enterprise Leasing of Chicago LLC agreed to rent fifteen (15) parking spaces at the 1800 Maple Avenue parking garage to store leased vehicles. The parties seek to execute a new lease for five (5) additional years, with the option to extend an additional five (5) years, with the terms outlined below. The initial five (5) year term with Enterprise Leasing of Chicago, LLC will be effective October 1, 2016 through September 30, 2021. The details of the new lease are as follows: Memorandum 189 of 612 Effective Date End Date 10/01/2016 09/30/2021 Period Effective Date End Date Monthly Rent Annual Rent 11th Year Rent 10/01/2016 09/30/2017 $3,034.50 $36,414.00 12th Year Rent 10/01/2017 09/30/2018 $3,034.50 $36,414.00 13th Year Rent 10/01/2018 09/30/2019 $3,570.00 $42,840.00 14th Year Rent 10/01/2019 09/30/2020 $3,570.00 $42,840.00 15th Year Rent 10/01/2020 09/30/2021 $3,570.00 $42,840.00 Five (5) year optional renewal term. Effective Date End Date 10/01/2021 09/30/2026 Period Effective Date End Date Monthly Rent Annual Rent 16th Year Rent 10/01/2021 09/30/2022 $3,927.00 $47,124.00 17th Year Rent 10/01/2022 09/30/2023 $3,927.00 $47,124.00 18th Year Rent 10/01/2023 09/30/2024 $3,927.00 $47,124.00 19th Year Rent 10/01/2024 09/30/2025 $3,927.00 $47,124.00 20th Year Rent 10/01/2025 09/30/2026 $3,927.00 $47,124.00 Enterprise Leasing of Chicago, LLC is permitted to lease fifteen parking spaces in the Maple Avenue Garage. During the Primary Term, 10/1/2016 through 9/30/2021 the rental rate is ninety dollars ($90) per space per month. If the Extension Option is exercised, the parking spaces will be ninety-five dollars ($95) per space per month. The monthly payments for the Parking Spaces must be remitted to SP Plus Management and mail checks to: SP Plus Management, 1800 Maple Avenue, Evanston, Illinois 60201. Enterprise Leasing of Chicago, LLC shall be responsible for all Taxes and Assessments associated with 1810 Maple Avenue. ---------------------------------------------------------- Attachments: Ordinance 85-O-16 Enterprise Lease 190 of 612 7/1/2016 85-O-16 AN ORDINANCE Authorizing the City Manager to Execute a Lease of City-Owned Real Property Located at 1810 Maple Avenue WHEREAS, the City of Evanston owns certain real property located at 1800 Maple Avenue, Evanston, Illinois 60201, which is improved with a public parking garage referred to as the Maple Avenue Garage and contains two commercial storefronts at the street level (the “Property”); and WHEREAS, Enterprise Leasing Company of Chicago, LLC, a Delaware limited liability company d/b/a “Enterprise Rent-a-Car” currently rents one of two commercial storefronts, address 1810 Maple Avenue (“Premises”), and seeks to renew its lease with the City; and WHEREAS, the City Council has determined that the Property is not necessary to City operations and continuing to lease the Property to Enterprise Leasing Company of Chicago, LLC is in the City’s best interests, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-4-1 of the Evanston City Code of 2012, as amended (the “City Code”), the City Manager is hereby authorized and directed to execute, on behalf of the City, the Lease Agreement by and between the City of Evanston, as landlord, and Enterprise Leasing Company of Chicago, LLC, as 191 of 612 85-O-16 ~2~ tenant. The Lease Agreement shall be in substantial conformity with the Lease Agreement attached hereto as Exhibit “1” and incorporated herein by reference. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Ayes: ______________ Nays: ______________ Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 192 of 612 85-O-16 ~3~ EXHIBIT 1 LEASE AGREEMENT 193 of 612 49817532v4 LEASE between Enterprise Leasing Company of Chicago, LLC a Delaware limited liability company as Tenant and CITY OF EVANSTON An Illinois municipal corporation, as Landlord 1810 MAPLE AVENUE EVANSTON, ILLINOIS 60201 194 of 612 49817532v4 TABLE OF CONTENTS 1. PREMISES .................................................................................................................................... 1 2. TERM ............................................................................................................................................. 1 3. RENT ............................................................................................................................................. 2 4. FIXTURES .................................................................................................................................... 3 5. USE OF PREMISES .................................................................................................................... 3 6. MAINTENANCE ........................................................................................................................ 3 7. PAYMENT OF TAXES ............................................................................................................. 5 8. DAMAGE AND DESTRUCTION ......................................................................................... 5 9. INSURANCE ................................................................................................................................ 6 10. INDEMNIFICATION ............................................................................................................... 7 11. EXERCISE OF EMINENT DOMAIN .................................................................................. 8 12. UTILITIES .................................................................................................................................... 9 13. COVENANTS AGAINST LIENS ........................................................................................... 9 14. ASSIGNMENT AND SUBLETTING .................................................................................. 10 15. NOTICES .................................................................................................................................... 10 16. RIGHT TO GO UPON PREMISES ..................................................................................... 11 17. DEFAULT ................................................................................................................................... 11 18. SIGNS .......................................................................................................................................... 12 19. REPRESENTATIONS AND WARRANTIES .................................................................... 13 20. HOLDING OVER; END OF TERM ................................................................................... 14 21. EXPENSES OF ENFORCEMENT ...................................................................................... 14 22. SUCCESSORS IN INTEREST ............................................................................................... 14 23. REMEDIES ARE CUMULATIVE ........................................................................................ 15 24. QUIET POSSESSION .............................................................................................................. 15 25. ALTERATION ........................................................................................................................... 15 26. HAZARDOUS SUBSTANCES ............................................................................................... 15 27. GENERAL CONDITIONS .................................................................................................... 16 28. SUBORDINATION .................................................................................................................. 18 195 of 612 1 49817532v4 L E A S E THIS LEASE AGREEMENT is made by and between CITY OF EVANSTON (“Landlord”), an Illinois municipal corporation and Enterprise Leasing Company of Chicago, LLC, a Delaware limited liability company d/b/a Enterprise Rent-A-Car (“Tenant”). W I T N E S S E T H: 1. PREMISES (a) Property. Landlord is the fee simple owner of certain real property at 1800 Maple Avenue, Evanston, Illinois 60201, which is the public parking facility commonly known as the “Maple Avenue Garage” legally described in Exhibit “A” attached hereto and incorporated herein (the “Garage Property”). The Garage Property contains two commercial units on the ground level and Landlord leases one of these units to Tenant, with the common address of 1810 Maple Avenue, Evanston, Illinois 60201, as shown on the Site Plan on Exhibit “B” attached hereto and incorporated herein by this reference (the “Premises”). Landlord does hereby demise and lease the Premises to Tenant, for Tenant’s exclusive use and control, together with all appurtenances thereto, pursuant to the terms and conditions of this Lease. (b) Parking. This Lease does include the lease of fifteen (15) parking spaces for rental vehicles in the Maple Avenue Garage as part of the rental rate. The rental rate for the lease of these spaces in outlined in Paragraph 3 below. 2. TERM (a) Primary Term. Subject to the provisions of this Lease, the “Primary Term” shall be a five (5) year term, commencing on October 1, 2016 (“Commencement Date”) and shall end at 11:59 p.m. on September 30, 2021 except as otherwise terminated as provided herein. (b) Extended Terms. Provided Tenant is not otherwise in default beyond any applicable cure period, Tenant shall have one (1) option (“Extension Option”), to extend the lease for a five (5) year period, October 1, 2021 – September 30, 2026 (“Extension Term”) upon the same terms, covenants and conditions as herein provided. Each Extension Option shall be exercised by Tenant delivering to Landlord written notice of such election, not less than one hundred twenty (120) days prior to the expiration of the then current term. The exercise by Tenant of any one Extension Option shall not be deemed to impose upon Tenant any duty or obligation to renew for any further period of time, and that the exercise of any Extension Option shall be effective only upon the giving of notice of extension in accordance with the foregoing provisions. The Primary Term together with the Extension Term is referred to herein collectively as the “Term”. (c) Adverse Legislation; Termination Right. Notwithstanding anything to the contrary in this Lease, if at any time during the term of this Lease, Tenant is prohibited from conducting its normal course of business by reason of law or legislative or administrative act, whether federal, state or local, or loss of the License, Tenant shall have the right to terminate this Lease upon ninety (90) days prior written notice. In the event Tenant terminates this Lease as aforesaid, Tenant shall pay to Landlord an amount equal to all rents and other charges due Landlord through the effective date of termination and, in the event any such amounts are unknown at that time, an amount reasonably 196 of 612 2 49817532v4 estimated by Landlord to reflect Tenant’s obligation under this Lease, and the parties shall have no further obligations under this Lease except for those obligations which specifically survive the expiration or earlier termination of this Lease. 3. RENT (a) Fixed Minimum Rent. Commencing on the Commencement Date, and subject to the terms of this Lease, Tenant agrees to pay to Landlord: (i) Fixed Minimum Rent (herein so called) described below; and (ii) all other charges due from Tenant to Landlord hereunder as “Additional Rent” (herein so called). (i) Initial Fixed Minimum Rent. Commencing on the Commencement Date and continuing through the Primary Term, Tenant shall pay to Landlord according to this table: Period Effective Date End Date Monthly Rent Annual Rent 11th Year Rent 10/01/2016 09/30/2017 $3,034.50 $36,414.00 12th Year Rent 10/01/2017 09/30/2018 $3,034.50 $36,414.00 13th Year Rent 10/01/2018 09/30/2019 $3,570.00 $42,840.00 14th Year Rent 10/01/2019 09/30/2020 $3,570.00 $42,840.00 15th Year Rent 10/01/2020 09/30/2021 $3,570.00 $42,840.00 (i) Extension Term Rent. Commencing on the first day of the Extension Term and continuing through the end of the Extension Term, Tenant shall pay Landlord according to this table: Period Effective Date End Date Monthly Rent Annual Rent 16th Year Rent 10/01/2021 09/30/2022 $3,927.00 $47,124.00 17th Year Rent 10/01/2022 09/30/2023 $3,927.00 $47,124.00 18th Year Rent 10/01/2023 09/30/2024 $3,927.00 $47,124.00 19th Year Rent 10/01/2024 09/30/2025 $3,927.00 $47,124.00 20th Year Rent 10/01/2025 09/30/2026 $3,927.00 $47,124.00 (ii) Late Fee and Interest. In the event any sums required hereunder to be paid are not received by Landlord on or before the date the same are due, then, Tenant shall on demand pay, as additional rent, a service charge of Two Hundred Dollars ($200). In addition, interest shall accrue on all past due sums at an annual rate equal to the lesser of six percent (6.0%) per month and the maximum legal rate. Such interest shall also be deemed Additional Rent. (b) Parking Spaces. Tenant is permitted to lease fifteen parking spaces in the Maple Avenue Garage. During the Primary Term, the rental rate is Ninety Dollars ($90) per space per month. If Tenant exercises the Extension Option, the parking spaces will be Ninety-Five Dollars ($95) per space per month. Tenant must remit monthly payments for the Parking Spaces to SP Plus Management and mail checks to: SP Plus Management, 1800 Maple Avenue, Evanston, Illinois 60201. (c) Time and Place of Payment. Tenant shall pay to Landlord Fixed Minimum Rent in advance, 197 of 612 3 49817532v4 in equal monthly installments, and without prior notice, setoff (unless otherwise expressly permitted herein) or demand, except as otherwise specifically provided herein, on or before the first (1 st) day of each calendar month during the Term hereof to: City of Evanston Attn: Collector’s Office 2100 Ridge Avenue Evanston, IL 60201 4. FIXTURES All trade fixtures and equipment installed by Tenant in or on the Premises (including furniture, satellite communication dish and equipment, registers, other equipment, shelving and signs) shall remain the property of Tenant and Tenant may remove the same or any part thereof at any time prior to or at the expiration or earlier termination of this Lease. Tenant shall repair at its own expense any damage to the Garage Property or Premises caused by the removal of said fixtures or equipment by Tenant. This provision shall expressly survive the termination or expiration of this Lease. 5. USE OF PREMISES (a) Permitted Use. Tenant shall have the right, subject to applicable Federal, State and local laws and the terms of this Lease, to use the Premises for the following purpose(s): to run a commercial rental vehicle business and related functions to run the rental business (herein collectively “Permitted Use”). (b) Tenant Exclusive Use of Premises. Landlord covenants and agrees that it has no rights to use, modify, alter or lease any portion of the Premises other than as expressly provided in this Lease. 6. MAINTENANCE (a) Tenant accepts the Premises in as-is condition, and acknowledges that the Landlord has made no representations to the condition or has made any repairs to same except as provided in this Lease. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises and all renovations will be at Tenant’s sole cost and expense. (b) Maintenance Responsibilities of Tenant: (i) HVAC system for the Premises, interior sprinkler and fire safety system within the Premises, and other interior fixtures. (ii) Tenant cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials. A refuse container for regular refuse will be located at the Premises in reasonable proximity to the Premises. Tenant will contract to have trash hauled from such container with reasonable frequency. Tenant is responsible for snow, ice removal and leaf removal and general upkeep of the 198 of 612 4 49817532v4 exterior directly in front and in back of the Premises. (iii) The Tenant will at all times maintain all of the Premises in a clean, neat and orderly condition. The Tenant will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenant shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary business hours at the Tenant’s request. (iv) Tenant will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 7(c), in good repair. Tenant shall be responsible for repairs, damages and losses for damages sustained outside the Premises attributable to Tenant’s negligence or intentional misconduct. Tenant agrees to use good faith efforts to report such damage in writing to the Director of Public Works or her designee, by the next City of Evanston business day, after discovery of such damage by Tenant. (v) Tenant shall yield the Premises back to Landlord, upon the termination of this Lease, whether such termination shall occur by expiration of the Term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by casualty and reasonable wear and tear accepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 7(c), Tenant shall make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises shall not thus be kept in good repair and in a clean condition by Tenant, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, witho ut such entering causing or constituting a termination of this Lease or an interference with the possession of the Premises by Tenant, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenant agrees to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenant shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. (vi) Tenant will keep is leasehold improvements in compliance with all laws and regulations during the entire Term of this Lease, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Lease. (c) Landlord, at its sole cost and expense, shall maintain and repair the exterior (except for improvements made by Tenant) and all structural and load bearing columns and walls of the Maple Avenue Garage including the roof membrane, roof structure, and the roof covering, the outside walls (excluding the sign fascia attached to the front of the Premises), all buried utilities, and the foundations of the Maple Avenue Garage in good condition and repair throughout the Term of this Lease. Landlord, at its sole cost and expense, shall also be responsible for all capital expenses relating to the maintenance and repair of the exterior portions of the Maple Avenue Garage and damages caused by Landlord, its agents, employees, licensees or contractors. 199 of 612 5 49817532v4 7. PAYMENT OF TAXES (a) Definition. For purposes hereof, “Taxes” shall mean real property taxes and “Assessments” shall mean assessments, general and special, foreseen and unforeseen, for public improvements levied or assessed against the Premises and the improvements thereon for that portion of the Term (as defined herein). (b) Payment. Landlord represents and warrants to Tenant that the Garage Property is currently exempt from Taxes and Assessments. Tenant shall continue to pay all Taxes and Assessments before any fine, penalty, interest or cost may be added thereto, become due or be imposed by operation of law for the nonpayment of late payment thereof. (c) Prorations. At the end of the Term, Taxes and Assessments to be paid by Tenant shall be prorated based on the portion of the fiscal tax year in which this Lease is in effect. (d) Personal Property Taxes. Tenant shall pay before delinquency any and all taxes and assessments levied or assessed and becoming payable during the Term, against Tenant’s personal property located upon the Premises. 8. DAMAGE AND DESTRUCTION (a) Casualty. If the Premises shall be damaged by fire or other casualty (“Casualty”), Landlord shall, within one hundred eighty (180) days after such damage occurs (subject to being able to obtain all necessary permits and approvals, including, without limitation, permits and approvals required from any agency or body administering environmental laws, rules or regulations, and taking into account the time necessary to effectuate a satisfactory settlement with any insurance company) repair such damage at Landlord’s expense and this Lease shall not terminate. If the foregoing damage is due to the negligence or willful misconduct of Tenant, then Landlord shall look first to the insurance carried by Tenant to pay for such damage. Notwithstanding (i) any other provisions of the Lease to the contrary, and (ii) any legal interpretation that all improvements become part of the realty upon being attached to the Premises, following a Casualty, the Landlord shall be responsible only for restoring the Premises to building standard levels of improvement, and the tenant shall be responsible for insuring and replacing the above building standard levels of improvement, and the tenant shall be responsible for insuring and replacing the above building standard tenant improvements or betterments that made the Premises “customized” for Tenant’s use. Customized improvements include, but not limited to: bullet proof glass, alarm censored doors, wood flooring, and custom cabinetry. Except as otherwise provided herein, if the entire Premises are rendered untenantable by reason of any such damage, all Fixed Minimum Rent and Additional Rent shall abate for the period from the date of the damage to the date the damage is repaired, and if only a part of the Premises are so rendered untenantable, the Fixed Minimum Rent and Additional Rent shall abate for the same period in the proportion that the area of the untenantable part bears to the total area of the Premises; provided, however, that if, prior to the date when all of the damage has been repaired, any part of the Premises so damaged are rendered tenantable and shall be used or occupied by or through Tenant, then the amount by which the Fixed Minimum Rent and Additional Rent abates shall be apportioned for the period from the date of such use or occupancy to the date when all the damage has been repaired. 200 of 612 6 49817532v4 (b) Repair to Leasehold Improvements. Landlord shall have no obligation to repair damage to or to replace any leasehold improvements, Tenant’s personal property or any other property located in the Premises, and Tenant shall within thirty (30) days after the Maple Avenue Garage is sufficiently repaired so as to permit the commencement of work by Tenant, commence to repair, reconstruct and restore or replace the Premises (including fixtures, furnishings and equipment) and prosecute the same diligently to completion. (c) Termination Right. Notwithstanding any provision contained herein to the contrary, Tenant shall have the option and right to terminate this Lease if, (a) the Premises shall be so damaged by Casualty that it cannot be fully repaired within one hundred eighty (180) days after the date of damage; (b) during the last eighteen (18) months of the Term of this Lease, the Maple Avenue Garage is damaged by a Casualty in amount exceeding thirty-three and one-third percent (33.33%) of the square footage of the Premises, provided that, in such event, such termination of this Lease shall be effected by written notice within ninety (90) days of the happening of the Casualty causing such damage. This provision shall expressly survive the termination or expiration of this Lease. 9. INSURANCE (a) Tenant shall keep in full force and effect during the Term special form coverage insurance covering Tenant’s leasehold improvements, trade fixtures, merchandise and other personal property from time to time in, on or upon the Premises for the full replacement value insuring against physical loss or damage generally included in the classification of “all risk” coverage. (i) Said insurance shall be written by a company or companies licensed to do business in the state in which the Premises is located and rated Class A XII or better in Bests Key Rating Guide of Property-Casualty Insurance Companies. (ii) Said insurance shall be in an amount of the full replacement value with a deductible in Tenant’s reasonable discretion, which deductible Tenant shall be paid at Tenant’s sole cost and expense. The insurance is to cover, in addition to any personal property at the Premises, the above building standard leasehold improvements and betterments incorporated into the premises, whether or not initially installed and/or paid for by the Tenant. The Tenant’s aggregate coverage amount must be an amount sufficient to cover both the tenant’s personal property at the Premises and the leasehold improvements. So long as the Lease is not terminated pursuant to Paragraph 9 for a casualty, the proceeds of tenant’s insurance policy with respect to the tenant improvements shall be used to restore and replace the same. (b) Tenant agrees to maintain a policy or policies of commercial general liability insurance written by an insurance carrier rated at least Class A or better in Bests Key Rating Guide of Property-Casualty Insurance Companies and licensed to do business in the state in which the Premises is located which shall insure against liability for injury to and/or death of and/or damage to personal property of any person or persons, with policy limits of not less than $2,000,000.00 combined single limit for injury to or death of any number of persons or for damage to property of others not arising out of any one occurrence. Said policy or policies shall provide, among other things, blanket contractual liability insurance. Tenant’s policy shall cover the Premises and the business operated by Tenant and shall name Landlord as an additional insured. Landlord is self- insured up to $1.25 Million and agrees to maintain an excess policy or policies of commercial general liability insurance over the self-insured limit written by an insurance carrier with a rating at 201 of 612 7 49817532v4 least Class A or better in the Bests Key Rating Guide and licensed to do business in the state in which the Premises is located which shall insure against liability for injury to and/or death of and/or damage to personal property of any person or persons, with policy limits of not less than $2,000,000.00 combined single limit for injury to or death of any number of persons or for damage to property of others not arising out of any one occurrence. Landlord’s policy shall name Tenant as an additional insured. Subject to the terms of Paragraph 9(a), Landlord shall maintain casualty insurance covering the entire Maple Avenue Garage and any alterations, improvements, additions or changes made by Landlord thereto in an amount not less than their full replacement cost from time to time during the Term, providing protection against any peril included within the classification of “all risks”. (c) Each of the parties hereto agrees to maintain and keep in force, during the Term hereof, all Workers' Compensation and Employers' Liability Insurance required under applicable Workers' Compensation Acts. (d) Within thirty (30) days after written request, each of the parties agrees to deliver to the other a certificate of insurance as evidence that the policies of insurance required by this Section 10 have been issued and are in effect. (e) Waiver of Subrogation. Neither Landlord nor Tenant shall be liable to the other or to any insurance company (by way of subrogation or otherwise) insuring the other party for any loss or damage to any building, structure or other tangible property, or any resulting loss of income for property or general liability losses, even though such loss or damage might have been occasioned by the acts or omissions of such party, its agents, contractors or employees. Landlord or Tenant shall look exclusively to the proceeds of insurance carried by it or for its benefit in the event of any damage or destruction to its property located on the Premises. Notwithstanding anything to the contrary contained herein, Landlord and Tenant hereby release and waive any and all rights of recovery, claim, action or cause of action, against the other, or its respective directors, shareholders, officers, agents, invitees and employees, for any loss or damage that may occur to the property or the equipment, fixtures and improvements comprising any part of the Premises, by reason of fire, the elements, or any other cause which could be insured against under the terms of an “all risk” fire insurance policy, in the state where the Premises is located, regardless of cause or origin, including negligence of the parties hereto, their agents, officers, invitees and employees. Subject to the provisions of the Lease, no insurer of a party hereunder shall ever hold or be entitled to any claim, demand or cause of action against Tenant by virtue of a claim of loss paid under any such insurance policies, whether such insurer’s claim be in the nature of subrogation or otherwise. The waivers provided pursuant to this paragraph shall not operate to the extent that they would void coverage under the provisions of any policy of insurance. 10. INDEMNIFICATION (a) Indemnification of Landlord. Except as otherwise provided in this Lease and subject to Section 10(e), and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenant shall protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct, (ii) any negligence 202 of 612 8 49817532v4 or willful misconduct of Tenant, or its agents, employees or contractors; or (iii) Landlord’s breach occasioned wholly or in part by any act, omission of Tenant, its agents, employees, contractors or servants. The provisions of this Section shall survive the expiration or earlier termination of this Lease only with respect to any damage, injury or death occurring before such expiration or earlier termination. (b) Indemnification of Tenant. Except as otherwise provided in this Lease and subject to Section 10(e), and except to the extent caused by the negligence or willful misconduct of Tenant, or its agents, employees or contractors, or by the breach of this Lease by Tenant, Landlord shall protect, defend, indemnify and save Tenant and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from any act, omission or negligence of Landlord, its agents, employees, contractors or servants; The provisions of this Section shall survive the expiration or earlier termination of this Lease only with respect to any damage, injury or death occurring before such expiration or earlier termination. 11. EXERCISE OF EMINENT DOMAIN (a) Taking. An appropriation or taking under the power of eminent domain of all, or a portion, of the Property, are sometimes hereinafter called a “taking.” (b) Total Taking of the Garage Property. If all of the Garage Property shall be taken this Lease shall terminate and expire as of the date of vesting of title in, or taking of actual physical possession of the Garage Property by, the condemnor, and Landlord and Tenant shall thereupon be released from any and all further liability hereunder except to the extent any such liability hereunder expressly states that it shall survive the termination of this Lease. In such event, Tenant shall be entitled to participate in any condemnation award so as to be compensated for the cost of relocation, removal and decrease in value, as a result of such taking of Tenant's fixtures, equipment and stock-in-trade located in the Premises, goodwill and any other items to which Tenant is entitled under applicable law, and, the value of the leasehold of which Tenant is being deprived for the remainder of the Term hereof so long as any such award made to Tenant shall not reduce any award which may be obtained by Landlord. Nothing in this Section shall be construed as a waiver by Landlord of any rights vested in it by law to recover damages from a condemnor for the taking of its right, title, or interest in the Garage Property. (c) Partial Taking. In the event of the taking of: (i) any portion of the Garage Property, so that the remainder thereof is not reasonably adapted to the continued leasing of the Premises by Tenant; or (ii) access, whether by a taking or otherwise, of the Garage Property or a portion thereof to adjoining thoroughfares, so that all accessibility is substantially or materially restricted and as a result the continued leasing of the Garage Property by Tenant will become impracticable or unprofitable in Tenant’s sole discretion; then Tenant shall have the right to cancel and terminate this Lease as hereinafter provided. Within ninety (90) days after receipt by Tenant from Landlord of written notice that a condemnation action has been commenced, Tenant may, by written notice to Landlord, 203 of 612 9 49817532v4 notify Landlord of its election to terminate this Lease, whereupon the parties shall be released from any and all further obligations under this Lease except to the extent any such obligation hereunder is expressly provided hereunder that the same shall survive the termination of this Lease and Tenant shall share any award or sale price as provided in Section 12(b) hereof. (d) Notice of Proceedings. Upon service on either party hereto of any legal process in connection with any condemnation proceedings, the party so served shall give immediate notice thereof to the other party hereto. (e) Temporary Taking. In the event of a taking of the Garage Property, or any portion thereof, for temporary use (specifically one not exceeding one hundred twenty (120) days in duration), without the taking of the fee simple title thereto, this Lease shall remain in full force and effect, except for Tenant’s payment of Fixed Minimum Rent which shall be proportionally abated for any period during which Tenant cannot operate its business from the Premises in the same manner as prior to such temporary taking. All awards, damages, compensation and proceeds payable by the condemnor by reason of such taking relating to the Premises, for periods prior to the expiration of the Lease shall be payable to Tenant. All such awards, damages, compensation and proceeds for periods after the expiration of the Lease shall be payable to Landlord. (f) Lease Prevails. In the event of any taking, the rights and obligations of the parties shall be determined by this Lease and Landlord and Tenant waive any rights at law to the contrary. 12. UTILITIES Tenant shall pay during the Term hereof directly to the appropriate utility company or governmental agency all electric, water, gas, telephone and other public utility charges in connection with its occupancy and use of the Premises, including all costs of operating and maintaining all equipment therein, all business licenses and similar permit fees but excluding any installation costs, tap fees and/or connection fees or charges, all of which shall be paid by Landlord. All utilities shall be paid pursuant to separate meters measuring Tenant’s consumption of utilities from the Premises, which meter fee shall be Landlord’s obligation at its sole cost and expense. Landlord shall not be liable to Tenant for damages or otherwise (i) if any utilities shall become unavailable from any public utility company, public authority or any other person or entity supplying or distributing such utility, or (ii) for any interruption in any utility service (including, but without limitation, any heating, ventilation or air conditioning) caused by the making of any necessary repairs or improvements or by any cause beyond Landlord's reasonable control, and the same shall not constitute a default, termination or an eviction. Notwithstanding the foregoing, in the event an interruption with such utility services shall continue for more than five (5) consecutive days, and if such interruption is not caused in part by Tenant, and if as a result of such interruption Tenant is unable to operate in the Premises and in fact does not operate in the Premises, then Fixed minimum Rent and all other rent and charges shall abate for the entire period of interruption. Tenant assures Landlord that it shall arrange for an adequate supply of electricity to the Premises and it shall pay for any increased voltage and any additional wiring required addressing the increased capacity. 13. COVENANTS AGAINST LIENS Tenant covenants and agrees that it shall not, during the Term hereof, suffer or permit any lien to be attached to or upon the Garage Property or the Premises by reason of any act or omission on the 204 of 612 10 49817532v4 part of Tenant or its agents, contractors or employees. In the event that any such lien does so attach, and (i) is not released within thirty (30) days after notice to Tenant thereof, or (ii) if Tenant has not bonded such lien within said thirty (30) day period, Landlord, in its sole discretion, may pay and discharge the same and relieve the Premises or the Garage Property therefrom, and Tenant agrees to repay and reimburse Landlord upon demand for the amount so paid by Landlord and for other reasonable costs incurred by Landlord in discharging and relieving said lien. The Tenant will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenant on the Premises. Tenant will, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, howev er, in the event that Tenant contests any lien so filed in good faith and pursues an active defense of said lien, Tenant shall not be in default of this paragraph. However, in the event of any final judgment against Tenant regarding such lien, Tenant agrees to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. 14. ASSIGNMENT AND SUBLETTING Tenant shall not have the right to assign this Lease, or to sublet the Premises, transfer and grant concessions or licenses (“Transfer”) in all or any part of the Premises without the Landlord’s written consent, which consent shall not be unreasonably withheld, conditioned or delayed. No Transfer shall relieve Tenant from any of its obligations as Tenant hereunder. Every such assignment or sublease shall recite that it is and shall be subject and subordinate to the provisions of this Lease, and the termination or cancellation of this Lease shall constitute a termination and cancellation of every such assignment or sublease. Notwithstanding the foregoing, Landlord agrees that no merger, consolidation, corporate reorganization, or sale or transfer of Tenant's assets or stock (specifically including any inter-family or inter-company transfers), redemption or issuance of additional stock of any class, or assignment or sublease to any person or entity which controls, is controlled by or is under common control with Tenant, shall be deemed a Transfer hereunder. 15. NOTICES Any notices required to be given hereunder, or which either party hereto may desire to give to the other, shall be in writing. Such notice may be given by reputable overnight delivery service (with proof of receipt available), personal delivery or mailing the same by United States mail, registered or certified, return receipt requested, postage prepaid, at the following addresses identified for Landlord and Tenant, or to such other address as the respective parties may from time to time designate by notice given in the manner provided in this Section. If to the Landlord: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 If to Tenant: Enterprise Leasing Company of Chicago, LLC 610 Academy Drive 205 of 612 11 49817532v4 Northbrook, IL 60062 For purposes of this Lease, a notice shall be deemed given upon the date of actual receipt thereof or the date of proof of rejection thereof if delivered by hand or overnight courier service. 16. RIGHT TO GO UPON PREMISES Landlord hereby reserves the right for itself or its duly authorized agents and representatives at all reasonable times during business hours of Tenant upon at least forty-eight (48) hours prior notice to Tenant and accompanied by a representative of Tenant (which may be the store manager or assistant manager) to enter upon the Premises for the purpose of inspecting the same and of showing the same to any prospective purchaser or encumbrance or tenant, and for the purpose of making any repairs which Landlord is required hereunder to make on the Garage Property, but any such repairs shall be made with all due dispatch during normal construction trade working hours, and in such manner as to minimize the inconvenience to Tenant in the conduct of its business, it being agreed that in the event of a necessity of emergency repairs to be made by Landlord, Landlord may enter upon the Premises forthwith to effect such repairs. Notwithstanding the foregoing, in the event that due to an entry by or on behalf of Landlord into the Premises, Tenant’s use is materially interfered with and Tenant, from the standpoint of prudent business management, cannot open and operate the Premises for business for two (2) consecutive days, all Fixed Minimum Rent and other charges payable by Tenant hereunder shall equitably abate commencing after such second (2nd) day, and continuing until such repairs are completed, unless such entry is required as a result of Tenant’s negligence or intentional misconduct. 17. DEFAULT (a) Tenant Default. (i) Events of Default. Including, but not limited to, the following events shall be deemed to be an “event of default” hereunder by Tenant subject to Tenant’s right to cure: a. Tenant shall fail to pay any item of Fixed Minimum Rent per Section 3 at the time and place when and where due and does not cure such failure within five (5) business days after receipt of notice from Landlord of such failure; b. Tenant shall fail to comply with any other term, provision, covenant or warranty made under this Lease or if any of Tenant’s representations and warranties made under this Lease are determined to be untrue, either when made or at any time during the Term, by Tenant, and Tenant shall not cure such failure within thirty (30) days after Landlord's written notice thereof to Tenant. In the event Tenant cannot comply with such term, provision, or warranty, within said thirty (30) day period, Tenant shall not be in default if Tenant is diligently and continuously making an effort to comply with such term, provision, covenant or warranty and Tenant completes the cure of the default; or c. Tenant shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy. 206 of 612 12 49817532v4 (ii) Remedies. Upon the occurrence of an event of default, Landlord may, so long as such default continues, as permitted by law and subject to Landlord’s obligation to use good faith efforts to mitigate damages, either: a. terminate this Lease by written notice to Tenant, which written notice shall specify a date for such termination at least fifteen (15) days after the date of such written termination notice and such termination shall be effective as provided in such written notice unless Tenant shall cure such default within such notice period, or not terminate this Lease as a result of the default of Tenant. If Tenant shall fail to surrender the Premises upon such termination, Landlord may thereupon, reenter the Premises, or any part thereof, and expel or remove therefrom Tenant and any other persons occupying the same, using such means provided by law; b. without terminating this Lease, Landlord may evict Tenant (by any means provided by law) and let or relet the Premises or any or all parts thereof for the whole or any part of the remainder of the Term hereof, or for a period of time in excess of the remainder of the Term hereof, and out of any rent so collected or received, Landlord shall first pay to itself the expense of the cost of retaking and repossessing the Premises and the expense of removing all persons and property therefrom, and shall, second, pay to itself any costs or expenses sustained in securing any new tenant or tenants (provided that such amount shall not include any amounts incurred to restore the Premises to more than the condition originally delivered to Tenant), and shall third, pay to itself any balance remaining, and apply the whole thereof or so much thereof as may be required toward payment of the liability of Tenant to Landlord then or thereafter unpaid by Tenant; or c. pursue such other remedies as are available at law or in equity. (b) Landlord Default. Should Landlord default in the performance of any covenant, provision, warranty, condition or agreement herein, or if any of Landlord’s representations and warranties made under this Lease are determined to be untrue, either when made or at any time during the Term, and such default in the case of any failure by Landlord to pay any sum required to be paid to Tenant hereunder, continues for ten (10) business days after notice thereof from Tenant, or in case of any non-monetary default, continues for thirty (30) days after receipt by Landlord of written notice thereof from Tenant (except as otherwise provided herein), or if the default of Landlord is of a type which is not reasonably possible to cure within thirty (30) days, if Landlord has not commenced to cure said default within said thirty (30) day period and does not thereafter diligently prosecute the curing of said default to completion (except as otherwise provided herein), Tenant in addition to any and all other remedies which it may have at law and/or in equity including the right to seek injunctive relief without posting a bond or the obligation to prove irreparable harm, may pay or perform any obligations of Landlord hereunder and deduct the cost thereof from each installment of annual Fixed Minimum Rent payable pursuant to the terms of this Lease; provided, however, in no event shall the amount of any such deduction exceed ten percent (10%) of the Fixed Minimum Rent payable on a monthly basis; provided, further, Tenant shall not have the right to terminate this Lease except as expressly permitted herein. 18. SIGNS Tenant may keep its existing signage at the Premises. If Tenant seeks to replace the sign, Tenant 207 of 612 13 49817532v4 acknowledges that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenant agrees to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenant shall be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenant must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold, condition or delay its consent to a sign over the new entrance to the Premises which complies with applicable laws. 19. REPRESENTATIONS AND WARRANTIES (a) Landlord represents, warrants and covenants to Tenant that, to Landlord’s knowledge, the following is true as of the Effective Date: (i) all of the Premises is zoned for commercial purposes, and the Permitted Use is permitted under the applicable zoning designation, and that the Premises and Garage Property are presently properly subdivided in conformity with all applicable laws; (ii) Landlord is the fee simple owner of the Premises; (iii) the Premises is subject to no restrictions or continuing regulations of any kind or nature whatsoever incompatible with the Permitted Use and that there are no restrictions in any agreement by which Landlord is bound (including, but not limited to, Landlord’s insurance policies) which would adversely affect Tenant’s right to use the Premises for the Permitted Use during the Term; (iv) the Premises are in good working order and condition, the roof is watertight and all utility systems are functional; (v) there are no exceptions to title with respect to and/or encumbrances on the Premises which would interfere with Tenants proposed use of the Premises; (vi) Landlord has no notice of any proposed Assessments other than as reflected on the current tax bill; (vii) Landlord has not used, discharged, dumped, spilled or stored any Hazardous Substances on or about the Premises, whether accidentally or intentionally, legally or illegally, and has received no notice of such occurrence and has no knowledge that any such condition exists at the Premises; (viii) Landlord has no knowledge of any condition that would preclude Tenant from obtaining all Tenant’s permits and licenses necessary for Tenant to open for business and operate for the Permitted Use; (ix) if Landlord is a corporation, limited liability company, partnership or trust, Landlord covenants that it is duly constituted under the laws of the state of its organization, and that its officer, member, manager, partner or trustee who is acting as its signatory in this Lease is duly authorized and empowered to act for and on behalf of the entity or trust; and 208 of 612 14 49817532v4 (x) there are no judicial, quasi-judicial, administrative or other orders, injunctions, moratoria or pending proceedings against Landlord or the Garage Property which preclude or interfere with, or would preclude or interfere with, the construction contemplated herein or the occupancy and use of the Premises by Tenant for the purposes herein contemplated. (xi) no third party has the right to object to Tenant’s tenancy hereunder, prohibit the selling of any products sold by Tenant or the uses allowed herein or the right to consent to any feature of the Premises or Tenant’s signage. (xii) there are no mortgages, prime leases, deeds to secure debt, deeds of trust, or other instruments in the nature thereof, affecting Landlord or its interest in the Premises. (b) All representations and warranties, covenants and indemnities contained in this Lease shall survive the expiration or earlier termination of this Lease. (c) Deliveries. Subject to governmental regulations, Tenant shall have the right to accept deliveries and unload merchandise in its designated loading area adjacent to the front of the Premises, during 9:00 a.m. to 6:00 p.m. seven (7) days a week. 20. HOLDING OVER; END OF TERM (a) If Tenant shall hold possession of the Premises after the expiration or termination of this Lease, at Landlord's option (i) Tenant shall be deemed to be occupying the Premises as a tenant from month- to-month at one hundred fifty percent (150%) of the Fixed Minimum Rent in effect upon the expiration or termination of the immediately preceding term or (ii) Landlord may exercise any other remedies it has under this Lease or at law or in equity including an action for wrongfully holding over. (b) Upon the expiration or sooner termination of this Lease, Tenant shall surrender the Premises to Landlord in as good order, condition and repair as when received by Tenant; ordinary wear and tear, casualty and condemnation excepted. This provision shall expressly survive the termination or expiration of this Lease. (c) Any property, equipment, or product remaining in the Premises upon expiration of this Lease shall be considered abandoned and property of the Landlord. 21. EXPENSES OF ENFORCEMENT The Parties shall bear its own costs, charges, expenses and attorney’s fees, and any other fees incurred in the event of a dispute between the Parties. Neither Party may seek recovery of expenses of enforcement of obligations under this Lease. 22. SUCCESSORS IN INTEREST Each and all of the covenants, agreements, obligations, conditions and provisions of this Lease shall inure to the benefit of and shall bind the successors and permitted assigns of the respective parties hereto. 209 of 612 15 49817532v4 23. REMEDIES ARE CUMULATIVE Remedies conferred by this Lease upon the respective parties are not intended to be exclusive, but are cumulative and in addition to remedies otherwise afforded by the law. 24. QUIET POSSESSION Upon payment by the Tenant of the minimum, percentage and additional rent and all other sums due hereunder and upon the observance and performance of all covenants, terms and conditions on Tenant’s part to be observed and performed, Tenant shall peaceably and quietly hold and enjoy the Premises for the Term of this Lease without hindrance or interruption by Landlord or any other person or persons lawfully or equitably claiming by, through or under the Landlord, subject nevertheless, to the terms and conditions of this Lease. 25. ALTERATION (a) Changes Required by Law. Any structural changes, alterations or additions in or to the Premises which may be necessary or required by reason of any law, rule, regulation or order promulgated by competent governmental authority shall be made at the sole cost and expense of Landlord, including but not limited to asbestos removal and disposal and interior and exterior compliance with the Americans with Disabilities Act (ADA) etc. Notwithstanding the foregoing, if any such changes, alterations or additions are required as a result of improvements made by Tenant during the Term hereof or due to Tenant’s use of the Premises, such changes, alterations or additions shall be made at the sole cost and expense of Tenant. Tenant may contest the validity of any such law, rule, regulation or order, but shall indemnify and save Landlord harmless against the consequences of continued violation thereof by Tenant pending such contest. (b) Alterations During Term. Tenant shall be permitted to perform interior, nonstructural alterations to the Premises and to revise the interior layout of the Premises. Tenant shall obtain Landlord's written consent to any other alterations or construction which affects the structural nature of the Premises, which consent shall not be unreasonably withheld, conditioned or delayed. 26. HAZARDOUS SUBSTANCES (a) Tenant agrees that, except as herein set forth, it shall not generate, use, store, handle or dispose of on or transport over the Premises any Hazardous Substances (defined below) in violation of any Environmental Laws (defined below), except as such incidental amounts of Hazardous Substances as may be required for Tenant to conduct the Permitted Use. (b) If, at any time during the Term, Hazardous Substances are found in the Premises or at the Premises, then, in such event: (i) with regard to any Hazardous Substances existing on the Garage Property prior to the Commencement Date or that Landlord shall have caused, Landlord shall remove same, in compliance with applicable Environmental Laws, at Landlord’s sole cost and expense. Landlord shall defend, indemnify, and hold Tenant harmless from and against any and all costs, damages, expenses and/or liabilities (including reasonable attorneys’ fees) which Tenant may suffer as a result of any claim, suit or action regarding any such Hazardous Substances (whether alleged or real) 210 of 612 16 49817532v4 and/or regarding the removal and clean-up of same or resulting from the presence of such Hazardous Substances. The representation, warranty and indemnity of Landlord described in this subsection shall survive the termination or expiration of this Lease. (ii) with regard to any Hazardous Substances caused by Tenant or its agents, contractors or employees, Tenant shall remove same, in compliance with applicable Environmental Laws, at Tenant’s sole cost and expense. Tenant shall defend, indemnify, and hold Landlord harmless from and against any and all costs, damages, expenses and/or liabilities (including reasonable attorneys’ fees) which Landlord may suffer as a result of any claim, suit or action regarding any such Hazardous Substances (whether alleged or real) present due to Tenant and/or regarding the removal and clean-up of same or resulting from the presence of such Hazardous Substances. The representation, warranty and indemnity of Tenant described in this subsection shall survive the termination or expiration of this Lease. (c) In the event that during the Term of this Lease, Tenant is prevented from performing Tenant’s Work and/or Tenant shall be unable to operate for a period of thirty (30) days or more for the Permitted Use at the Premises and ceases operating at the Premises as a result of the existence or remediation of Hazardous Substances located at the Premises which were not caused by Tenant or its agents, contractors or employees, then Fixed Minimum Rent, Additional Rent and all other charges due hereunder shall equitably abate, in accordance with the portion of the Premises used by Tenant, until such time as Tenant is able to resume the performance of Tenant’s Work and/or the operation of its business in the Premises. If Fixed Minimum Rent and other charges shall be so abated for a period of three hundred sixty-five (365) days, Tenant shall have the right to terminate this Lease upon thirty (30) days prior written notice to Landlord. (d) The term “Hazardous Substance” includes, without limitation, any material or substance which is (i) defined or listed as a “hazardous waste”, “extremely hazardous waste”, “restrictive hazardous waste” or “hazardous substance” or considered a waste, condition of pollution or nuisance under any Environmental Law (as defined below); (ii) petroleum or a petroleum product or fraction thereof; (iii) asbestos and any asbestos containing materials; and/or (iv) substances known to cause cancer and/or reproductive toxicity. The term “Environmental Law” shall mean any federal, state or local law, statute, ordinance, rule, regulation, order, consent, decree, judgment or common-law doctrine, interpretation thereof, and provisions and conditions of permits, licenses, plans, approvals and other operating authorizations whether currently in force or hereafter enacted relating to health, industrial hygiene or the environmental conditions on, under or about the Premises or the Garage Property, as such laws are amended and the regulations and administrative codes applicable thereto. It is the intent of the parties hereto to construe the terms “Hazardous Substance” and “Environmental Law” in their broadest sense. 27. GENERAL CONDITIONS (a) Time is of the essence of this Lease. Any deadlines in this Lease which cannot be met because of delays caused by governmental regulations, inability to procure labor or materials, strikes, acts of God, or other causes (other than financial), beyond the control of Landlord or Tenant (“Force Majeure”) shall be extended by the amount of time caused by such delays; provided, however, the payment of rent shall not be excused. Notwithstanding anything herein to the contrary, the failure by Landlord to construct the Premises according to building code and/o r to receive timely inspections by the necessary authorities due solely to the negligence, misconduct 211 of 612 17 49817532v4 or financial inability of Landlord or Landlord's contractors, employees or representatives shall not constitute Force Majeure. In order for Landlord to claim the occurrence of Force Majeure, Landlord must have notified Tenant in writing of such occurrence within twenty (20) business days after the initial occurrence. (b) No waiver of any breach of the covenants, agreements, obligations and conditions of this Lease to be kept or performed by either party hereto shall be construed to be a waiver of any succeeding breach of the same or any other covenant, agreement, obligation, condition or provision hereof. (c) Tenant shall not be responsible for the payment of any commissions in relation to the leasing transaction represented by this Lease. Landlord and Tenant each covenant that they have not dealt with any real estate broker or finder with respect to this Lease (herein collectively “Brokers”). Each party shall hold the other party harmless from all damages, claims, liabilities or expenses, including reasonable and actual attorneys' fees (through all levels of proceedings), resulting from any claims that may be asserted against the other party by any real estate broker or finder with whom the indemnifying party either has or is purported to have dealt, except for the Brokers. (d) The use herein of any gender or number shall not be deemed to make inapplicable the provision should the gender or number be inappropriate to the party referenced. All section headings, titles or captions contained in this Lease are for convenience only and shall not be deemed part of this Lease and shall not in any way limit or amplify the terms and provisions of this Lease. (e) Landlord and Tenant have negotiated this Lease, have had the opportunity to be advised respecting the provisions contained herein and have had the right to approve each and every provision hereof; therefore, this Lease shall not be construed against either Landlord or Tenant as a result of the preparation of this Lease by or on behalf of either party. (f) If any clause, sentence or other portion of this Lease shall become invalid or unenforceable, the remaining portions thereof shall remain in full force and effect. (g) Wherever in this Lease Landlord or Tenant is required to give consent, such consent shall not be unreasonably withheld, conditioned or delayed except to the extent otherwise expressly provided herein. (h) If the time for performance of any obligation or taking any action under this Lease expires on a Saturday, Sunday or legal holiday, the time for such performance or taking such action shall be extended to the next succeeding day which is not a Saturday, Sunday or legal holiday. If the day on which rent or any other payment due hereunder is payable falls on a Saturday, Sunday or on a legal holiday, it shall be payable on the next succeeding day which is not a Saturday, Sunday or legal holiday. (i) Landlord hereby agrees that it shall maintain all confidentiality with regard to entering into this Lease, the opening for business by Tenant in the Premises and any financial information contained hereunder or obtained from Tenant during the Term of this Lease, other than disclosures to necessary third parties and Landlord shall not release any material whatsoever to the press or any news media without the prior written approval of Tenant, which approval may be withheld in Tenant’s sole discretion. 212 of 612 18 49817532v4 (j) Each covenant hereunder of Landlord, whether affirmative or negative in nature, is intended to and shall bind the Landlord and each successive owner of the Premises and their respective heirs, successors and assigns. (k) There shall be no personal liability on Landlord, its elected officials, officers, employees, agents, or any successor in interest with respect to any provisions of this Lease, or amendments, modifications or renewals hereof. Tenant shall look solely to the then owner's interest in the Premises (including but not limited to any insurance proceeds, rents, or judgments) for the satisfaction of any remedies of Tenant in the event of a breach by Landlord of any of its obligations hereunder. (l) Landlord hereunder shall have the right to assign, sell or transfer Landlord’s interest in this Lease or the Premises with consent of Tenant, which shall not be unreasonably withheld. In the event of any such transfer, the transferor shall be automatically relieved of any and all obligations on the part of Landlord accruing from and after the date of such transfer. (m) The parties agree the this Lease shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. (n) This Lease shall become effective on the day that this Lease shall be executed by the last of the parties hereto to execute this Lease (herein “Effective Date”). (o) There are no oral agreements between the parties hereto affecting this Lease, and this Lease supersedes and cancels any and all previous negotiations, arrangements, letters of intent, lease proposals, brochures, agreements, representations, promises, warranties and understandings between the parties hereto or displayed by Landlord to Tenant with respect to the subject matter thereof, and none thereof shall be used to interpret or construe this Lease. This Lease cannot be changed or terminated except by a written instrument subsequently executed by the parties hereto. 28. SUBORDINATION This Lease and all rights of Tenant hereunder are and shall be subject and subordinate to the lien of any mortgage, prime lease, deed to secure debt, deed of trust, or other instrument in the nature thereof, which may now or hereafter affect Landlord or its interest in the Premises; provided, however, that the foregoing subordination shall with respect to any future debt, mortgage, prime lease, deed of trust or other instrument only, be conditioned upon the holder of such mortgage, deed to secure debt, deed of trust, or other instrument in the nature thereof providing Tenant with a non-disturbance agreement to Tenant on such lender’s or prime landlord’s standard form. If the holder of any mortgage, deed to secure debt, deed of trust or other instrument in the nature thereof shall hereafter succeed to the rights of Landlord under this Lease, whether through possession or foreclosure action, termination of a prime lease or delivery of a new lease, then Tenant shall attorn to and recognize such successor as landlord under this Lease and such successor shall not disturb Tenant of its possession of the Premises as long as Tenant is not in default under the Lease and this Lease shall continue in full force and effect as a direct lease between such successor landlord and Tenant, subject to all of the terms, covenants and conditions of this Lease. Tenant and Landlord’s successor shall promptly execute and deliver any reasonable instrument that may be necessary to evidence such subordination, nondisturbance and attornment. 213 of 612 19 49817532v4 IN WITNESS WHEREOF, the respective parties hereto have executed this Lease by officers or agents thereunto duly authorized and the effective date is the date executed by the City. Landlord: CITY OF EVANSTON, An Illinois municipal corporation By: _________________________________ Name: Wally Bobkiewicz Title: City Manager Dated: ____________________, 2016 Tenant: ENTERPRISE LEASING COMPANY OF CHICAGO, LLC By: _________________________________ Name: Jeffrey D. Wilder Title: Vice President/General Manager 214 of 612 20 49817532v4 EXHIBIT A LEGAL DESCRIPTION PART OF LOT 4 OF THE CHURCH MAPLE RESUBDIVISION BEING A RESUBDIVISION OF PART OF DEMPSTER’S SUBDIVISION OF BLOCK 66 OF THE VILLAGE OF EVANSTON, COOK COUNTY, ILLINOIS, PART OF THE CHICAGO AND NORTHWESTERN RAILROAD RIGHT OF WAY (FORMERLY CHICAGO, MILWAUKEE AND ST. PAUL RIGHT OF WAY); PART OF BLOCK 18 IN THE VILLAGE OF EVANSTON; ALL OF BLOCKS 2 AND 3 IN THE CIRCUIT COURT SUBDIVISION IN PARTITION OF LOT 22 IN THE COUNTY CLERK’S DIVISION OF UNSUBDIVIDED LANDS; AND PART OF VACATED CLARK STREET AND EAST RAILROAD AVENUE; BEING IN THE NORTHWEST QUARTER AND THE SOUTHWEST QUARTER OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS. 215 of 612 For City Council meeting of July 11, 2016 Item A7 Ordinance 87-O-16: Increasing Class D Liquor License The Barn Investment, LLC For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 87-O-16, Increasing the Number of Class D Liquor Licenses for The Barn Investment, LLC d/b/a The Barn, 1016 Church Street Date: July 11, 2016 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 87-O-16. Funding Source: N/A Summary: Ordinance 87-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty-six (56) to fifty-seven (57) and permit issuance of a Class D license to The Barn Investment, LLC d/b/a The Barn (“Company”), 1016 Church Street. This license will permit Company to retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. Company representative Amy Morton submitted application materials. Legislative History: At the June 22, 2016 Liquor Control Review Board meeting, Company requested consideration of application for a Class D liquor license. Alternatives: N/A ------------------------------------------------------------------------------------- Attachments: Ordinance 87-O-16 Application Minutes of the June 22, 2016 Liquor Control Review Board meeting Memorandum 216 of 612 6/23/2016 87-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(D) to Increase the Number of Class D Liquor Licenses from Fifty-Six to Fifty-Seven (The Barn Investment, LLC d/b/a The Barn, 1016 Church Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: D Restaurant Liquor None $2,800 $2,800 5657 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class D liquor licenses from fifty-six (56) to fifty-seven (57) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 217 of 612 87-O-16 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty-six (56) fifty-seven (57) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 218 of 612 Redacted 219 of 612 220 of 612 221 of 612 222 of 612 Redacted 223 of 612 224 of 612 225 of 612 226 of 612 227 of 612 228 of 612 229 of 612 230 of 612 231 of 612 232 of 612 233 of 612 234 of 612 235 of 612 236 of 612 237 of 612 Page 1 of 3 MEETING MINUTES Liquor Control Board Wednesday, June 22, 2016 11:30 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Elizabeth Tisdahl; Marion Macbeth; Dick Peach; Byron Wilson Members Absent: None Staff Present: Mario Treto, Theresa Whittington Others Present: Amy Morton (The Barn); Heather Behm (Union Squared); Kevin O’Malley (The Stained Glass); Chad Stalbaum (the Stained Glass); Minhaz Lakhani (Shell); Ann Rainey (8th Ward Alderman) Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor CALL TO ORDER The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at 11:30 a.m. NEW BUSINESS The Barn Investment, LLC d/b/a The Barn, 1016 Church Street, Evanston, IL 60201 Amy Morton (Owner), requested approval of a Class D liquor license (Restaurant/liquor). The restaurant is an 1883 horse stable that has not been in use for over 100 years. The menu will be meat-centric and feature a lot of proteins. The food is farm-to-table. It’s theme and menu is intentionally different from her other restaurant, Found. The Barn’s décor will be structural, simple and masculine. The target opening date is September 2016. Mayor Tisdahl asked for clarification of what types or varieties of alcohol will be served. Amy Morton responded that all types (beer, wine and spirits) will be sold. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a Liquor License to be introduced at the City Council meeting on July 11, 2016. Dil foods, Inc., dba Shell Gas Station, 2494 Oakton Ave Minhaz Lakhani (ML), owner of Shell Gas Station, requested approval of an amendment to Class O to allow alcohol sales between 6am and 2 am. Class O currently allows for sales between 8am and Midnight. Mayor Tisdahl asked why he wants to sell alcohol at 6am. ML responded that many customers have asked for earlier sale hours, especially landscapers. ML would like the later sale hours to go along with the 24 hr. subway he also owns and operates. Competition from Food 4 Less is hurting his business. He 238 of 612 Page 2 of 3 thinks the extended sale hours will help his business succeed. Mayor Tisdahl asked Mario Treto if any other license class is allowed to sell packaged goods at the proposed hours. Mario Treto responded that packaged goods stores are limited to sales between 8am to Midnight. Theresa Whittington noted that Shell is the only Class O but that other packaged goods stores, licensed under different license classes, might eventually seek the same hours. Marion Macbeth expressed concern over the request and didn’t understand why landscapers would need to buy beer before work. Dick Peach questioned how much beer would sell at 6am. ML explained that the landscapers begin work early, before 8 am. He loses their gas business because they go elsewhere. Mayor Tisdahl said she had less of a problem with the 2am request. Marion Macbeth questioned who would want contractors getting beer at 6am in the morning before coming to ones house to perform work. Dick Peach thinks the new hours will set a bad precedent and that the other packaged goods stores will also request extended hours. He also pointed out that, if this happens, Shell will lose any short-lived competitive edge it might have gained. Marion Macbeth and Dick Peach didn’t mind the 2am but are very much against 6am. Aldermen Anny Rainey has a bigger issue with 2am than 6am. She noted that this Shell is already open 24 hours a day. She also noted how well the business is maintained. Alderman Rainey stated that the business is located far away from residential areas. Alderman Rainey clarified the landscapers request for beer in the morning. She explained that the landscapers have coolers on their trucks and they load up the coolers with food and drink for the entire day. They want the beer available for the end of their work day – not during the day. She doesn’t have a problem with 2am but she has less of a problem wi th the 6am request. Mayor Tisdahl proposes trying out sales until 2 a.m. and monitoring for any issues. The amendment for 6am sales can be revisited in 6 months to a year. Board members agreed. The Board recommended an amendment to Class O to allow sales between 8 a.m. and 2 a.m. to be introduced at the City Council meeting on July 11, 2016. E-Country, LLC d/b/a Union Squared Evanston, 1307 Chicago Avenue Heather Behm (Co-Owner), requested approval of a Class D liquor license (Restaurant/liquor). Same owners as Union Pizzeria are opening a Detroit-style pizza place called Union Squared. Detroit-style pizza is light fluffy, focaccia style dough. They look forward to bringing something new to Evanston. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a Liquor License to be introduced at the City Council meeting on July 11, 2016. Stained Glass, Ltd d/b/a The Stained Glass, 1316 Maple Ave, Evanston, IL 60201 Board discussed the purchase agreement/change of ownership to Kevin O’Malley. Board members reviewed the application materials in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the change in ownership. None were voiced. No further action is required. ADJOURNMENT 239 of 612 Page 3 of 3 The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl, Mayor at 11:53 a.m., June 22, 2016. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 240 of 612 For City Council meeting of July 11, 2016 Item A8 Ordinance 88-O-16: Amending Class O Liquor License to Extend Sale Hours For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 88-O-16, Amending Subsection 3-4-6(P-3) of the City Code to Allow for Sale of Beer Between the Hours of 8:00 a.m. to 2:00 a.m. On Any Given Day Date: July 11, 2016 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 88-O-16. Summary: The City of Evanston (“City”) currently restricts the Class O liquor license to the sale of beer between the hours of 8:00 a.m. to midnight on any given day. On June 22, 2016, Dil Foods, Inc. d/b/a Shell Gas Station (“Company”), 2494 Oakton Street, requested the Liquor Control Review Board (“LCRB”) consider allowing the sale of beer between the hours of 6:00 a.m. to 2:00 a.m. The LCRB approved extending the sale of beer between the hours of 8:00 a.m. to 2:00 a.m on any given day. Accordingly, Ordinance 88-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(O) to allow for the sale of beer between the hours of 8:00 a.m. to 2:00 a.m. on any given day. Company representative Minhaz Lakhani appeared before the LCRB. --------------------------------------------------------------------------------------------------- Attachments: Ordinance 88-O-16 See Agenda Item A7 for Minutes of the June 22, 2016 Liquor Control Review Board meeting Memorandum 241 of 612 7/5/2016 88-O-16 AN ORDINANCE Amending City Code Subsection 3-4-6(O) to Allow the Sale of Beer Between the Hours of 8:00 a.m. to 2:00 a.m. on Any Given Day NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class O of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: O Auto Service Station No Beer $2,000 $2,000 1 None 8 a.m. — midnight 2 a.m. SECTION 2: Subsection 3-4-6(O) of the Evanston City Code of 2012, as amended, is hereby further amended by allowing the sale of beer from 8:00 a.m. until 2:00 a.m. on any given day to read as follows: (O) CLASS O licenses, which shall authorize the retail sale of beer in automobile service stations as defined in Section 3-4-1 of this Chapter, and in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. 1. It shall be unlawful for a Class O licensee to sell a single container of beer unless the volume of the container is greater than forty (40) ounces or 1.18 liters. It shall be unlawful for a licensee to bundle, tape, package, or otherwise manipulate single containers of beer for sale as a set. Any such manipulation of packaging shall be a violation of this subsection. 2. It is unlawful for the holder of a Class O license to sell any beer between the hours of 2:00 a.m. and 8:00 a.m. on any given day. The retail sale of beer pursuant to the Class O license may begin after 8:00 a.m., Monday through Sunday. Beer shall not be sold after the hour of 12:00 midnight on any day. 3. The retail sale of beer area on the premises shall occupy no more than five hundred (500) square feet of floor space. 242 of 612 88-O-16 ~2~ 4.3. No sale of beer shall be allowed to any patron who is occupying a motor vehicle at the time of sale. 5.4. No sale of beer shall be allowed from a drive-in window or other similar opening in the licensed premises to any patron. The annual single payment fee for initial issuance or renewal of such license shall be two thousand dollars ($2,000.00). No more than one (1) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 201 6 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor 243 of 612 88-O-16 ~3~ Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 244 of 612 For City Council meeting of July 11 , 2016 Item A9 Ordinance 89-O-16: Increasing Class D Liquor License Union Squared Evanston For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 89-O-16, Increasing the Number of Class D Liquor Licenses for E-Country, LLC d/b/a Union Squared Evanston, 1307 Church Street Date: July 11, 2016 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 89-O-16. Funding Source: N/A Summary: Ordinance 89-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty-seven (57) to fifty-eight (58) and permit issuance of a Class D license to E-Country, LLC d/b/a Union Squared Evanston (“Company”), 1307 Church Street. This license will permit Company to retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. Company representative Heather Behm submitted application materials. Legislative History: At the June 22, 2016 Liquor Control Review Board meeting, Company requested consideration of application for a Class D liquor license. ------------------------------------------------------------------------------------- Attachments: Ordinance 89-O-16 Application See Agenda Item A7 for Minutes of the June 22, 2016 Liquor Control Review Board meeting Memorandum 245 of 612 7/5/2016 89-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(D) to Increase the Number of Class D Liquor Licenses from Fifty-Seven to Fifty-Eight (E-Country, LLC d/b/a Union Squared Evanston, 1307 Church Avenue) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: D Restaurant Liquor None $2,800 $2,800 5758 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class D liquor licenses from fifty-seven (57) to fifty-eight (58) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 246 of 612 89-O-16 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty-seven (57) fifty-eight (58) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 247 of 612 Redacted 248 of 612 249 of 612 250 of 612 251 of 612 Redacted 252 of 612 253 of 612 254 of 612 255 of 612 256 of 612 257 of 612 258 of 612 259 of 612 For City Council meeting of June 13, 2016 Item A10 Ordinance 90-O-16 – Decrease Class D Liquor License – Davis Street Fishmarket For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 90-O-16, Decreasing the Number of Class D Liquor Licenses for Davis Street, LLC d/b/a Davis Street Fishmarket, 501 Davis Street Date: July 11, 2016 Recommended Action: Staff recommends City Council adoption of Ordinance 90-O-16. Funding Source: N/A Summary: Ordinance 90-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty-eight (58) to fifty-seven (57). Davis Street, LLC d/b/a Davis Street Fishmarket (“Company”), 501 Davis Street, is permanently closed and is therefore not renewing its liquor license. This Ordinance amends the City Code to reflect the decrease in Class D liquor licenses. ------------------------------------------------------------------------------------- Attachments: Ordinance 90-O-16 Memorandum 260 of 612 7/5/2016 90-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(D) to Decrease the Number of Class D Liquor Licenses from Fifty-Eight to Fifty-Seven (Davis Street, LLC d/b/a Davis Street Fishmarket, 501 Davis Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: D Restaurant Liquor None $2,800 $2,800 5857 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by decreasing the number of Class D liquor licenses from fifty-eight (58) to fifty-seven (57) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 261 of 612 90-O-16 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty-eight (58) fifty-seven (57) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 262 of 612 For City Council meeting of July 11, 2016 Items A11 – A1 2 Ordinance 92-O-16: Decreasing Class C-1 Liquor License for Prairie Moon Ordinance 93-O-16: Increasing Class C Liquor License for Prairie Moon For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 92-O-16, Decreasing the Number of Class C-1 Liquor Licenses for Four Corners, LLC, d/b/a Prairie Moon, 1502 Sherman Avenue; and Ordinance 93-O-16, Increasing the Number of Class C Liquor Licenses for Four Corners, LLC d/b/a Prairie Moon, 1502 Sherman Avenue Date: July 11, 2016 Recommended Action: Staff provides a recommendation to City Council regarding the adoption of Ordinance 92-O-16 and Ordinance 93-O-16. Funding Source: N/A Summary: Company representative Robert Strom requested a downgrade of its liquor license from Class C-1 to Class C. Ordinance 92-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(C-1), as amended, to decrease the number of authorized Class C-1 liquor licenses from five (5) to four (4). Ordinance 93-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the number of authorized Class C liquor licenses from twenty-three (23) to twenty-four (24), and permit issuance of a Class C license to Four Corners, LLC, d/b/a Prairie Moon (“Company”), 1502 Sherman Avenue. The Class C license will permit Company to retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. ------------------------------------------------------------------------------------- Attachments: Ordinance 92-O-16 Ordinance 93-O-16 Memorandum 263 of 612 7/7/2016 92-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(C-1) to Decrease the Number of Class C-1 Liquor Licenses from Five to Four (Four Corners, LLC., d/b/a “Prairie Moon”, 1502 Sherman Avenue) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class C-1 of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: C-1 Hotel or Restaurant Liquor None $8,000 $8,000 54 Core 11 a.m.— 2 a.m. (Sun – Wed); 11 a.m. – 3 a.m. (Thurs-Sat) SECTION 2: Subsection 3-4-6-(C-1) of the Evanston City Code of 2012, as amended, is hereby further amended by decreasing the number of Class C-1 liquor licenses from five (5) to four (4) to read as follows: (C-1) CLASS C-1 licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for consumption on the premises while food is available. Such licenses may be issued only to hotels or restaurants in the core area . Establishments holding Class C-1 licenses must have some food service available when alcoholic liquor is being sold. The meanings of "hotel," "restaurant" and "core area" shall be as defined in Section 3-4-1 of this Chapter. 1. The sale of alcoholic liquor shall not take place between the hours of 2:00 a.m. and 11:00 a.m., except that sales may be made up to 3:00 a.m. on Friday, Saturday, Sunday mornings and up to 3:00 a.m. on the mornings of January 1, Memorial Day, July 4, Labor Day and Thanksgiving. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. 264 of 612 92-O-16 ~2~ The annual single payment fee for initial issuance or renewal of such license shall be eight thousand dollars ($8,000.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be eight thousand four hundred dollars ($8,400.00). No more than five (5)four (4) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 265 of 612 7/7/2016 93-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(C) to Increase the Number of Class C Liquor Licenses from Twenty-Three to Twenty-Four (Four Corners, LLC., d/b/a “Prairie Moon”, 1502 Sherman Avenue) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class C of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: C Hotel or Restaurant Liquor None $4,300 $4,300 2324 Core 11 a.m.— 1 a.m. (Mon- Wed); 11 a.m. – 2 a.m. (Thurs – Sat); 11 a.m. – 1 a.m. (Sun); 11 a.m. – 2 a.m. on New Year’s Day, Memorial Day, Fourth of July, Labor Day and Thanksgiving SECTION 2: Subsection 3-4-6-(C) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class C liquor licenses from twenty-three (23) to twenty-four (24) to read as follows: (C) CLASS C licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for consumption on the premises while food is available. Such licenses may be issued only to hotels or restaurants in the core area. Establishments holding Class C licenses must have some food service available when alcoholic liquor is being sold. The meanings of "hotel," "restaurant," and "core area" shall be as defined in Section 3-4-1 of this Chapter. 1. The sale of alcoholic liquor shall not take place between the hours of 1:00 a.m. and 11:00 a.m., except that sales may be made up to 2:00 a.m. on 266 of 612 93-O-16 ~2~ Friday, Saturday, Sunday mornings and up to 2:00 a.m. on the mornings of January 1, Memorial Day, July 4, Labor Day and Thanksgiving; however, no such sales shall be made between 2:00 a.m. and 11:00 a.m. on Sunday. The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be four thousand three hundred dollars ($4,300.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be four thousand five hundred fifteen dollars ($4,515.00). No more than twenty-three (23) twenty-four (24) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 267 of 612 93-O-16 ~3~ Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 268 of 612 For City Council meeting of July 11, 2016 Item A13 Ordinance 86-O-16 Negotiate the Sale of 1714-20 Chicago Avenue For Introduction & Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager Paul Zalmezak, Acting Economic Development Division Manager Subject: Authorization of the City Manager to Negotiate the Sale of City-Owned Real Property Located at 1714-20 Chicago Avenue Date: June 21, 2016 Recommended Action: Staff recommends approval of Ordinance 86-O-16, “Authorizing the City Manager to Negotiate the Sale of City-Owned Real Property Located at 1714-20 Chicago Avenue, Evanston, Illinois.” The sale of City-owned real property is a two-step process; an ordinance must be adopted to authorize the City Manager to negotiate the sale of property followed by an ordinance at a later date that authorizes the City Manager to execute a sales contract that memorializes said negotiations. A two-thirds majority of City Council is required to adopt Ordinance 86-O-16. To allow for negotiations to commence in a timely manner, suspension of the rules is requested for introduction and adoption by City Council on July 11, 2016. Funding Source: Not applicable. Summary: Over the past several years, this property has been identified by multiple parties as a potential redevelopment site for mixed use office/residential, performing arts, housing, and hotels. In recent months, interest in office development for the site has increased as Evanston’s office vacancy rate declines and the demand for Class A office space increasing. The placement of an office use, or other acceptable use would support the growing downtown retail and restaurant base, and would increase the City’s total tax base, which would help control tax increases for all Evanston taxpayers The property, commonly referred to as “the Library parking lot”, is an estimated 32,000 square feet. The parking lot is one of the City’s off street parking lots (Lot 3) and contains 74 parking spaces. The lot features a solar canopy solar powered charging station. Memorandum 269 of 612 A subsequent ordinance to be introduced at an upcoming City Council meeting will contemplate authorizing the City Manager to execute the negotiated sales contract to sell the property to the party offering the best offer for the property. Attachments: -Ordinance 86-O-16 -Map of Property 270 of 612 6/22/2016 86-O-16 AN ORDINANCE Authorizing the City Manager to Negotiate the Sale of City-Owned Real Property Located at 1714-1720 Chicago Avenue WHEREAS, the City of Evanston owns certain real property legally described on Exhibit A and commonly referred to as the Library Parking Lot with an address of 1714- 1720 Chicago Avenue (“City Property”); and WHEREAS, the City Property is approximately 27,235.5 square feet (.63 acres) in total lot size improved with surface metered parking spaces; and WHEREAS, the City Council has determined that the Property is not necessary to City operations and continuing to own the Property is no longer in the City’s best interests, NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized and directed to negotiate with all interested purchasers for the sale of the City’s interests in the real estate legally described in Exhibit A, attached hereto and incorporated herein by reference, with a real property address of 1714 – 1720 Chicago Avenue, Evanston, Illinois (the “Subject Property”). SECTION 2: The City Manager is directed to set the sale price for the Subject Property at Five Million Dollars ($5,000,000). SECTION 3: Pursuant to Subsection 1-17-4-2-(B) of the Evanston City Code, 2012, as amended (the “City Code”), an affirmative vote of two-thirds (⅔) of the 271 of 612 86-O-16 ~2~ elected Aldermen is required to accept the recommendation of the City Manager on the negotiation authorized herein. The City reserves the right to reject any and all negotiations. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 7: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Ayes: ______________ Nays: ______________ Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 272 of 612 86-O-16 ~3~ EXHIBIT A LEGAL DESCRIPTION LOTS 13 AND 14 AND THE SOUTH 11 FEET OF LOT 15 IN BLOCK 15 IN THE VILLAGE, NOW CITY OF EVANSTON, IN THE NORTHEAST QUARTER OF FRACTIONAL SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS, EXCEPTING THAT PART OF LOTS 13 AND 14 WHICH FALLS WESTERLY OF THE EASTERLY LINE OF A PUBLIC ALLEY DEDICATED BY ORDINANCE 82-O-92 IN DOCUMENT NUMBER 92870624 ALSO DESCRIBED AS FOLLOWS: BEGINNING AT A POINT IN THE SOUTHERLY LINE OF SAID LOT 13 40.00 FEET EASTERLY OF THE SOUTHWEST CORNER THEREOF; THENCE NORTHEASTERLY ON A LINE PARALLEL WITH THE WESTERLY LINE OF SAID LOT 13 ON AN ASSUMED BEARING OF NORTH 19 DEGREES 59 MINUTES 29 SECONDS EAST OF A DISTANCE OF 64.35 FEET TO A POINT; THENCE NORTHWESTERLY ALONG A BEARING OF NORTH 25 DEGREES 00 MINUTES 31 SECONDS A DISTANCE OF 56.57 FEET TO A POINT IN THE WESTERLY LINE OF SAID LOT 14 ALSO BEING THE EASTERLY LINE OF THE PUBLIC ALLEY, SAID POINT BEING THE POINT OF TERMINUS. Real property address: 1714 – 1720 Chicago Avenue, Evanston, Illinois 60201 PINs: 11-18-208-014-0000 and 11-18-208-015-0000 273 of 612 274 of 612 For City Council meeting of July 11 , 2016 Item A14 Ordinance 72-O-16: Alley Paving Special Assessment No. 1518 For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager Subject: Ordinance 72-O-16, Alley Paving Special Assessment No. 1518 Date: June 28, 2016 Recommended Action: Staff recommends approval of Ordinance 72-O-16 allowing the paving of the alley north of Reba Place and east of Ridge Avenue through the Special Assessment Process. Funding Source: Funding will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 416511), which has $500,000 budgeted in FY 2016, and from the Sewer Fund (Account 515.40.4535.62461 – 416510), which has $60,000 budgeted in FY 2016 for this project. Detailed Funding Analysis: The 2016 CIP Fund has a budget allocation of $500,000 for alley improvements, and staff has been authorized to increase the budget allocation by an additional $129,000 for a new total budget allocation of $629,000. Half of the debt service on the CIP bond issue for this work is abated by property taxes, while the other half is abated by the special assessment fees charged to the property owners that abut the alley being improved. The Sewer Fund has an allocation of $500,000 for green infrastructure improvements. $60,000 from this account is being used to fund the cost difference between installing a normal concrete alley with drainage structures and installing a green alley with porous pavement. There is sandy soil conditions at this location making this an excellent location to install the alley with the green infrastructure. Therefore, there is no additional cost to the residents for the installation of green infrastructure in this alley. Memorandum 275 of 612 The total estimated construction cost for this alley is $304,972.20 and the share of the adjacent property owners comes to $122,720. The property owners will reimburse the City for their share of the project cost in one lump-sum payment or in installments for up to 10 years plus the interest. In this case, the property owners do not share in the cost of the green infrastructure – this is paid for by the Sewer Fund only. A summary of the project cost is as follows: Funding Source Amount 2016 GO Bonds – abated by City property tax $122,720.00 2016 GO Bonds – abated by SA fund reimbursement (property owner share) $122,720.00 Sewer Fund (for green infrastructure only) $ 59,532.20 Total Project Cost $304,972.20 Summary: The alley paving project was initiated by a petition from the property owners adjacent to the above alley. The petition contained signatures representing 62% of the abutting property owners. The petition was accepted by the Board of Local Improvements (BLI) on November 9, 2016 to proceed with design of the alley paving project. A public hearing for the project was held on June 2, 2016 to share the project design and to receive public comments. At the public hearing, the BLI received favorable comments in support of the alley paving, and the BLI voted to recommend to the City Council that the alley be paved through the special assessment process. Attachments: Ordinance 72-O-16 Recommendation of BLI Estimate of Engineer of BLI 276 of 612 277 of 612 278 of 612 279 of 612 280 of 612 281 of 612 282 of 612 283 of 612 284 of 612 285 of 612 For City Council meeting of July 11, 2016 Item A15 Ordinance 73-O-16: Alley Paving Special Assessment No. 1519 For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager Subject: Ordinance 73-O-16, Alley Paving Special Assessment No. 1519 Date: July 6, 2016 Recommended Action: Staff recommends approval of Ordinance 73-O-16 allowing the paving of the alley north of Greenwood Street and east of Darrow Avenue through the Special Assessment Process. Funding Source: Funding for this work will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515-615511), which has an FY 2016 budget allocation of $500,000. Detailed Funding Analysis: Half of the debt service on the CIP bond issue for this work is paid by property taxes on the entire city while the other half is abated by the special assessment fees charged to the property owners that abut the alley being improved. The total estimated construction cost is $285,035 and the share of the adjacent property owners comes to $57,973. The property owners will have the choice to reimburse the City for their share of the project cost in one lump-sum payment or in installments for up to 10 years plus the interest. The table below shows the funding for both Alley 1519 and 1520 because funding between Capital Projects and Community Development Block Grant funds were adjusted due to Federal HUD requirements. The table below shows how resident payments plus other funding (CIP funding is substituted for CDBG in the Ordinance) equal 50% of the funding cost compared to the City payment. Memorandum 286 of 612 Alley City Share Property Owner Share Other (Applied to Property Owner Share) Total Property Owner + Other Total Estimated Cost Total Budget SA 1519 $142,518 $57,973 $84,544 $142,517 $285,035 $312,000 50% 50% Costs that are not eligible to be charged to residents for the 50/50 Special Assessment process include the sewer extension cost outside the limits of the alley which total $50,650. A portion will be funded from CDBG funds, not to exceed the total allocation for alleys. Summary: The alley paving project was initiated by a petition from the property owners adjacent to the above alley. The petition contained signatures representing 57% of the abutting property owners. The petition was accepted by the Board of Local Improvements (BLI) on January 11, 2016 to proceed with design of the alley paving project. A public hearing for the project was held on May 31, 2016 to share the project design and to receive public comments. At the public hearing, the BLI received favorable comments in support of the alley paving, and the BLI voted to recommend to the City Council that the alley be paved through the special assessment process. Attachments: Ordinance 73-O-16 Recommendation of BLI Estimate of Engineer of BLI 287 of 612 288 of 612 289 of 612 290 of 612 291 of 612 292 of 612 293 of 612 294 of 612 295 of 612 296 of 612 For City Council meeting of July 11, 2016 Item A16 Ordinance 74-O-16: Alley Paving Special Assessment No. 1520 For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager Subject: Ordinance 74-O-16, Alley Paving Special Assessment No. 1520 Date: July 8, 2016 Recommended Action: Staff recommends approval of Ordinance 74-O-16 allowing the paving of the alley north of Greenwood Street and east of Dodge Avenue through the Special Assessment Process. Funding Source: Funding for this work will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515-615511), which has an FY 2016 budget allocation of $500,000, and from Community Development Block Grant (CDBG) funding (Account 415.40.4216.65515-416512), which has an FY 2016 budget allocation of $440,000. Detailed Funding Analysis: The total estimated cost for this project is $259,910.50. Of this, $186,640.50 is funded by the City (by 2016 CIP GO Bond and CDBG funds). The share allocated to the adjacent property owners comes to $73,270. The property owners will reimburse the City for their share of the project cost in one lump-sum payment or in installments for up to 10 years plus the interest. Summary: The alley paving project was initiated by a petition from the property owners adjacent to the above alley. The petition contained signatures representing 55% of the abutting property owners. The petition was accepted by the Board of Local Improvements (BLI) on April 26, 2016 to proceed with design of the alley paving project. A public hearing for the project was held on May 31, 2016 to share the project design and to receive public comments. At the public hearing, the Board of Local Improvements received favorable Memorandum 297 of 612 comments in support of the alley paving. The owner of a multiunit building expressed their concern for paying the special assessment cost for the alley paving project based on the “unit method” used to apportion the cost at the June 13, 2016 Administration and Public Works Meeting. They also expressed concern over the treatment of three parcels as two flat/unit properties when, in their opinion, only one flat existed. The City has used a hybrid of units method and front footage method for cost determination in the past under certain conditions as noted below: 1. The alley is fronted by a large commercial or not-for-profit (e.g. achurch or Northwestern University property). 2. The use of a hybrid results in a greater cost being distributed to the large parcel and a lesser cost being distributed to residential owners, with the City cost being held constant. Using a hybrid in this case would not produce this result with either the other residents or the City paying more so the multi-family unit would pay less. City staff researched the five two flat/unit properties and confirmed that Cook County has all said properties listed as two flat/unit parcels. The Assistant City Manager/CFO exchanged communications via email with the concerned property owner, sharing the detailed research with them. The County record is the standard for determination and not the actual use. Property owners may contact the County at their discretion to change the assessment listing for their property. As such, a majority of property owners have voted for the assessment to move forward. The final roll will be determined when the City files all documentation with the County and any final adjustments will be communicated to residents at that time, however, their costs may not increase above the originally specified per unit cost. Below is a table showing how costs are distributed between City/Resident/CDBG for this project. Alley City Share Property Owner Share Other (Applied to Property Owner Share) Total Property Owner + Other Total Estimated Cost Total Budget SA 1520 $129,955 $73,270 $56,685 $129,955 $259,910 $272,000 50% 50% Costs that are not eligible to be charged to residents for the 50/50 Special Assessment process include the sewer extension cost outside the limits of the alley which total $33,200. A portion will be funded from CDBG funds, not to exceed the total allocation for alleys. Attachments: Ordinance 74-O-16 Recommendation of BLI Estimate of Engineer of BLI 298 of 612 299 of 612 300 of 612 301 of 612 302 of 612 303 of 612 304 of 612 305 of 612 306 of 612 307 of 612 For City Council meeting of July 11, 2016 Item A17 Ordinance 76-O-16: 2016 A & B General Obligation Bond Issues For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Subject: Ordinance 76-O-16, Authorizing 2016 A and B General Obligation Bond Issues Date: June 29, 2016 Recommended Action: Staff recommends adoption of Ordinance 76-O-16 providing for the issuance of the FY 2016 A and B bond issues as follows: • 2016 A General Obligation Bond Not-To-Exceed $14,000,000 • 2016 B General Obligation Refunding Bond Not-To-Exceed $ 8,155,000 The ordinance will be completed and signed after the bond sale date, which is tentatively scheduled for July 27, 2016. Funding Source: The proposed $13,760,000 2016 A debt issuance is comprised of $9,730,000 of unabated general obligation (G.O.) bonds, $3,930,000 of abated G.O. bonds, and estimated debt issuance costs totaling approximately $100,000 and is funded as summarized below: Funding Source Debt Type Amount Tax Levy Unabated 9,070,000$ Library Fund Unabated 660,000$ Special Assessment Fund Abated 250,000$ Water Fund Abated 3,680,000$ Estimated Issuance Costs N/A 100,000$ TOTAL 13,760,000$ 2016 A GENERAL OBLIGATION BOND SUMMARY Memorandum 308 of 612 The proposed $8,155,000 2016 B issuance will fund the replacement of $8,155,000 of 2006 bonds plus issuance costs. The City has been issuing bonds at a premium for the 2014 and 2015 issues and it is likely that 2016 bonds will also be issued at a premium, meaning we will issue less in bonds than the cash that will be received in bond proceeds. The final amount of bonds issued may vary based on the actual bid responses. Summary: Staff recommends adoption of the Ordinance 76-O-16 for the FY 2016 A and B bond issuance in the not-to-exceed amount of $22,155,000. As noted above, the proposed debt issuance is comprised of $9,7430,000 of unabated general obligation (G.O.) bonds, $3,930,000 of abated G.O. bonds, and estimated debt issuance costs totaling approximately $100,000. The breakdown of the proposed 2016 bond issuance by fund and type of debt is provided in the table below: 2016 A GENERAL OBLIGATION BOND SUMMARY Fund Unabated GO Bonds Abated GO Bonds Issuance Costs TOTAL Capital Improvements Fund 8,820,000 - 55,000 8,875,000 Library Fund 660,000 10,000 670,000 Special Assessment Fund 250,000 250,000 10,000 510,000 Water Fund - 3,680,000 25,000 3,705,000 TOTAL 9,730,000 3,930,000 100,000 13,760,000 As done previously, the City uses a parameters ordinance that provides a not-to-exceed limit for the bonds set at $14,000,000. This allows for any favorable issuance structure that is slightly different than the paramount desired. The 2016 B General Bond issue is a straightforward refunding of 2006 bonds in the amount of $8,155,000, which are now callable for the period of 2017 – 2026. Savings of as much as $1.0 million in debt service costs is anticipated from this refunding and the refunding analysis is included as Attachment 2. It is important to note that this refunding would be recommended with savings as low as 5% or just over $400,000, so interest rates are still very favorable for this transaction. A summary of the City’s current unabated debt and the impact of the proposed G.O. bond issuance are provided in the table below: 309 of 612 *The1/1/16 beginning unabated debt has been reduced due to the inclusion of abated debt payments for the IEPA Loan refinancing bonds for 2011 through 2013 and the 2015B refinancing bonds. The above analysis excludes the 2016 B refunding, Water Fund Debt, and Special Assessment Fund Debt. The City’s unabated General Obligation debt limit is $113,000,000 (per page 41 of the 2016 Adopted Budget). Capital Improvement Program The FY 2016 Capital Improvement Program (CIP) contains a detailed list of projects funded by general obligation bonds, and based on revised estimates the specific project funding is listed as Attachment 1 to this report. Issuance costs are listed separately above. Special Assessment Fund The City’s Special Assessment Fund serves as a collection center for special assessments by residential homeowners for their share of the cost for alley paving. As part of the 2016 A G.O. debt issuance, staff proposes issuing bonds totaling $510,000 for the Special Assessment Fund, 50% of which will be abated from the Special Assessment Fund. Water Fund The FY 2016 CIP includes $3,680,000 of Water Fund capital projects to be funded by general obligation debt for projects being completed this year. The 2016 A bond issue recommended in this report includes an additional $3,705,000 in debt. Legislative History N/A Attachments List of 2016 Debt Funded CIP Projects 2016 Savings Analysis Ordinance 76-O-16 Unabated Debt Summary Amount Beginning Unabated Debt (as of 1/1/16)*106,639,900$ Proposed FY16 Unabated Debt Issuance 9,730,000 FY16 Unabated Debt Payment (7,181,362) Projected Year End Unabated Debt (through 12/31/16)109,188,538$ 310 of 612 ATTACHMENT 1 Project Fund Responsible New Funding 2016 Emerson Ridge Green Bay Asbury Project Capital Improvement 1,500,000$ Emerson/Ridge/Green Bay Intersection Construction Engineering-- Phase III Capital Improvement 500,000$ Dewey Capital Improvement 108,000$ Hastings Capital Improvement 125,000$ Central Street Bridge, Phase I Engineering Capital Improvement 90,000$ Dodge Avenue Protected Bike Lane - Howard to Church Capital Improvement 120,000$ ETHS/Church Street Bike Path (Grey to McCormick Bike Path)Capital Improvement 150,000$ Isabella Bridge Phase II Design & Construction Capital Improvement 300,000$ Neighborhood Traffic Calming and Pedestrian Safety Capital Improvement 100,000$ Pavement Marking and Streetlight Improvements Capital Improvement 150,000$ Bike Infrastructure Improvements Capital Improvement 50,000$ Police/Fire Parking Lake Street Capital Improvement 150,000$ Safe Route to School Capital Improvement 25,000$ Sidewalk - 50/50 Replacement Program Capital Improvement 150,000$ Streetlight Purchase Capital Improvement 100,000$ Street Patching various locations Capital Improvement 600,000$ James Park West Parking Lot Renovations Capital Improvement 500,000$ Service Center Yard - parking lot/pads/entrances Capital Improvement 150,000$ Chandler Center Stormwater Improvements Capital Improvement 200,000$ Foster Field Athletic Lighting Capital Improvement 100,000$ Lovelace Park Pond Capital Improvement 100,000$ Mason Park Basketball Courts Capital Improvement 30,000$ Penny Park Renovations Capital Improvement 500,000$ Parks Scorecard & Financial Report Capital Improvement 40,000$ Parks Evaluation Capital Improvement 30,000$ Parks Contingency Capital Improvement 150,000$ Civic Center Security Improvements Capital Improvement 250,000$ Dempster Beach House Window/Entry door replacement Capital Improvement 60,000$ Energy Efficiency Improvements at City Facilities Capital Improvement 50,000$ Facilities Contingency Capital Improvement 200,000$ Fire Station #3 Slope Stabilization Capital Improvement 200,000$ Fleetwood-Jourdain Center HVAC Replacement Capital Improvement 400,000$ Fleetwood-Jourdain Gym Flooring Capital Improvement 75,000$ Greenwood Beach Restroom Capital Improvement 60,000$ James Park Field House Roofing and Siding Replacement Capital Improvement 80,000$ Ladd Arboretum Windmill Capital Improvement 25,000$ Lee Street Beach Restroom Capital Improvement 60,000$ Police Fire Headquarters Retaining Wall Repairs Capital Improvement 50,000$ Robert Crown Center - Design Capital Improvement 1,000,000$ Roof Evaluation of City Buildings Capital Improvement 30,000$ Solar Panel Installation Capital Improvement 40,000$ Gibbs Morrison Site Improvements Capital Improvement 200,000$ Police Body Cameras Capital Improvement 200,000$ Alley Paving Special Assessment 250,000$ Sheridan Road/Chicago Water Main Design and Construction Water Fund 3,770,000$ Library - North branch HVAC/Water/Sewer/Lighting Capital Improvement 257,300$ Main Library weatherproofing Capital Improvement 209,000$ Main Library IT Infrastructure Capital Improvement 125,000$ Main Library Boiler Repair Capital Improvement 68,700$ TOTAL 13,678,000$ 311 of 612 312 of 612 Ordinance 76-O-16 2241628 ORDINANCE NUMBER 76-O-16 AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2016A and one or more series of not to exceed $8,155,000 General Obligation Refunding Bonds, Series 2016B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds and authorizing and directing the sale of each Series of such Bonds at public competitive sale. Introduced on the 13th day of June, 2016. Adopted by the City Council on the 11th day of July, 2016. Published in Pamphlet Form by Authority of the Corporate Authorities on the ____ day of July, 2016. 313 of 612 -i- TABLE OF CONTENTS SECTION HEADING PAGE PREAMBLES ......................................................................................................................................1 SECTION 1. DEFINITIONS ......................................................................................................4 SECTION 2. INCORPORATION OF PREAMBLES ......................................................................8 SECTION 3. DETERMINATION TO ISSUE BONDS ...................................................................8 SECTION 4. BOND DETAILS...................................................................................................9 SECTION 5. REGISTRATION OF BONDS; PERSONS TREATED AS OWNERS .........................11 SECTION 6. BOOK ENTRY PROVISIONS...............................................................................12 SECTION 7. EXECUTION; AUTHENTICATION ......................................................................15 SECTION 8. REDEMPTION....................................................................................................15 SECTION 9. FORM OF BONDS ..............................................................................................21 SECTION 10. SECURITY FOR THE BONDS ..............................................................................27 SECTION 11. TAX LEVY; ABATEMENTS ...............................................................................27 SECTION 12. FILING WITH COUNTY CLERK .........................................................................28 SECTION 13. SALE OF BONDS; BOND ORDER(S); OFFICIAL STATEMENT ............................28 SECTION 14. CONTINUING DISCLOSURE UNDERTAKING .....................................................30 SECTION 15. CREATION OF FUNDS AND APPROPRIATIONS ..................................................31 SECTION 16. GENERAL TAX COVENANTS ............................................................................34 SECTION 17. CERTAIN SPECIFIC TAX COVENANTS ..............................................................35 314 of 612 -ii- SECTION 18. MUNICIPAL BOND INSURANCE ........................................................................37 SECTION 19. RIGHTS AND DUTIES OF BOND REGISTRAR ....................................................38 SECTION 20. DEFEASANCE....................................................................................................39 SECTION 21. PRIOR BONDS AND TAXES ...............................................................................40 SECTION 22. PUBLICATION OF ORDINANCE .........................................................................41 SECTION 23. SEVERABILITY .................................................................................................41 SECTION 24. SUPERSEDER AND EFFECTIVE DATE ...............................................................42 LIST OF EXHIBITS A—FORM OF BOND ORDER B—CONTINUING DISCLOSURE UNDERTAKING C—ESCROW LETTER AGREEMENT 315 of 612 ORDINANCE NUMBER 76-O-16 AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2016A and one or more series of not to exceed $8,155,000 General Obligation Refunding Bonds, Series 2016B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds and authorizing and directing the sale of each Series of such Bonds at public competitive sale. PREAMBLES WHEREAS A. The City of Evanston, Cook County, Illinois (the “City”), has a population in excess of 25,000, and pursuant to the provisions of the 1970 Constitution of the State of Illinois and particularly Article VII, Section 6(a) thereof, is a home rule unit and as such may exercise any power or perform any function pertaining to its government and affairs, including, but not limited to, the power to tax and to incur debt. B. Pursuant to the home rule provisions of Section 6 of Article VII, the City has the power to incur debt payable from ad valorem property tax receipts or from any other lawful source and maturing within 40 years from the time it is incurred without prior referendum approval. C. The City Council of the City (the “Corporate Authorities”) has determined it is necessary and convenient for the public health, safety, and welfare to provide for capital improvements at various locations throughout the City, including certain capital expenditures as detailed for the year 2016 in the City’s Capital Improvement Plan, as adopted by the Corporate Authorities, and to pay expenses incidental to such improvements and costs of issuance of bonds for such purpose (such improvements and related expenses and costs being the “Capital 316 of 612 -2- Improvement Project”) at an estimated cost of approximately $14,000,000; and, there being no funds on hand and allocable to the purpose, the Corporate Authorities have determined it is necessary and convenient to borrow not to exceed said sum of $14,000,000 at this time pursuant to the Act (as hereinafter defined) and, in evidence of such borrowing, to issue general obligation bonds (the “2016A Bonds” as hereinafter further defined) of the City for such purpose in not to exceed such principal amount. 317 of 612 -3- D. The City has heretofore issued and there are now outstanding the following legal and validly binding and subsisting obligations of the City: GENERAL OBLIGATION BONDS, SERIES 2006, DATED JULY 19, 2006 Original Principal Amount: $10,290,000 Originally Due Serially on December 1 of the Years: 2007 to 2026 Amount Remaining Outstanding: $8,840,000 Amount Which May Be Refunded: $8,840,000 REMAINING OUTSTANDING 2006 BONDS AND 2006 BONDS WHICH MAY BE REFUNDED DUE AND DESCRIBED AS FOLLOWS: DECEMBER 1 OF THE YEAR AMOUNT ($) RATE OF INTEREST (%) AMOUNT WHICH MAY BE REFUNDED 2016 685,000 4.35 ALL 2017 655,000 4.40 ALL 2018 685,000 4.50 ALL 2019 715,000 4.50 ALL 2020 750,000 5.00 ALL 2021 785,000 5.00 ALL 2022 825,000 5.00 ALL 2023 870,000 5.00 ALL 2024 910,000 5.00 ALL 2025 955,000 5.00 ALL 2026 1,005,000 5.00 ALL which bonds (the “Prior Bonds”) are currently subject to redemption prior to maturity at the option of the City on any date, at the redemption price of par plus accrued interest to the date of redemption. E. The Corporate Authorities have considered and determined that interest rates available in the bond market for the maturities of the Prior Bonds to be refunded are currently more favorable for the City than they were at the time when the Prior Bonds were issued and that it is possible, proper, and advisable to provide for the timely refunding, if such favorable rates 318 of 612 -4- continue, of the Prior Bonds, and to provide for the payment and redemption thereof as same become due, to the end of taking advantage of the debt service savings which may result from such lower interest rates (which refunding may hereinafter be referred to as the “Refunding”). F. The Corporate Authorities hereby determine that it is advisable and in the best interests of the City to provide for the borrowing of not to exceed $8,155,000 at this time pursuant to the Act for the purpose of paying the costs of the Refunding and, in evidence of such borrowing, to provide for the issuance of general obligation bonds (the “2016B Bonds” as hereinafter further defined) of the City for such purpose in not to exceed such principal amount. G. The Corporate Authorities have heretofore and it hereby expressly is determined that it is desirable and in the best interests of the City that there be authorized at this time the borrowing of money for the Capital Improvement Project and the Refunding and, in evidence of such borrowing, the issuance of bonds of the City, and that certain officers of the City be authorized to sell the 2016A Bonds and the 2016B Bonds and, accordingly, it is necessary that said officers be so authorized within certain parameters as hereinafter set forth. NOW THEREFORE Be It Ordained by the City Council of the City of Evanston, Cook County, Illinois, in the exercise of its home rule powers, as follows: Section 1. Definitions. Words and terms used in this Ordinance shall have the meanings given them, unless the context or use clearly indicates another or different meaning is intended. Words and terms defined in the singular may be used in the plural and vice-versa. Reference to any gender shall be deemed to include the other and also inanimate persons such as corporations, where applicable. 319 of 612 -5- A. The following words and terms are as defined in the preambles. Capital Improvement Project City Corporate Authorities Prior Bonds Refunding B. The following words and terms are defined as set forth. “Act” means the Illinois Municipal Code, as supplemented and amended, and also the home rule powers of the City under Section 6 of Article VII of the Illinois Constitution of 1970; and in the event of conflict between the provisions of said Municipal Code and home rule powers, the home rule powers shall be deemed to supersede the provisions of said Municipal Code; and, further, includes the Local Government Debt Reform Act, as amended. “Ad Valorem Property Taxes” means the real property taxes levied to pay the Bonds as described and levied in Section 11 of this Ordinance. “Bond Counsel” means Chapman and Cutler LLP, Chicago, Illinois. “Bond Funds” means the Bond Funds established and defined in Section 15 of this Ordinance. “Bond Moneys” means the Ad Valorem Property Taxes and any other moneys deposited into the Bond Funds and investment income held in the Bond Funds. “Bond Order” means each Bond Order as authorized to be executed by Designated Officers of the City as provided in Section 13 of this Ordinance, substantially in the form (with related certificates) as attached hereto as Exhibit A, and by which the final terms of the Bonds described therein will be established. 320 of 612 -6- “Bond Purchase Agreement” means the contract for the sale of each Series of the Bonds by and between the City and the Purchaser, which shall be in each instance the Official Bid Form, as executed, in response to an Official Notice of Sale given by the City in connection with the public competitive sale of each Series of the Bonds. “Bond Register” means the books of the City kept by the Bond Registrar to evidence the registration and transfer of the Bonds, as provided in this Ordinance. “Bond Registrar” means Wells Fargo Bank, N.A., a national banking association, having trust offices located in the City of Minneapolis, Minnesota, or its successors, in its capacity as bond registrar and paying agent under this Ordinance, or a substituted bond registrar and paying agent as hereinafter provided. “Bonds” means any of the one or more series of general obligation bonds of various names authorized to be issued by this Ordinance, including, specifically, the 2016A Bonds and the 2016B Bonds. “Book Entry Form” means the form of the Bonds as fully registered and available in physical form only to the Depository. “Code” means the Internal Revenue Code of 1986, as amended. “Continuing Disclosure Undertaking” means the undertaking by the City for the benefit of the Purchaser as authorized in Section 14 of this Ordinance and substantially in the form as attached hereto as Exhibit B. “County” means The County of Cook, Illinois. “County Clerk” means the County Clerk of the County. “Dated Date” means the dated date for each Series of Bonds, as set forth in the relevant Bond Order. 321 of 612 -7- “Depository” means The Depository Trust Company, a limited purpose trust company organized under the laws of the State of New York, its successors, or a successor depository qualified to clear securities under applicable state and federal laws. “Designated Officers” means the City Manager and the Mayor, acting in concert. “Escrow Letter Agreement” means the escrow letter agreement between the City and the paying agent for the Prior Bonds, in the form attached hereto as Exhibit C. “Financial Advisors” means Public Financial Management, Inc., and Independent Public Advisors, LLC. “Ordinance” means this Ordinance, numbered as set forth on the title page, and passed by the Corporate Authorities on the 11th day of July, 2016. “Purchase Price” means the price to be paid for the Bonds as set forth in a Bond Order, provided that no Purchase Price for any Series of Bonds shall be less than 99.0% of the par value of said Series of Bonds, plus accrued interest from the date of issue to the date of delivery. “Purchaser” means, for any Series of Bonds, the winning bidder or syndicate at competitive sale. “Record Date” means the 15th day of the month preceding any regular or other interest payment date occurring on the first day of any month and 15 days preceding any interest payment date occasioned by the redemption of Bonds on other than the first day of a month. “Refunded Bonds” means the Prior Bonds that are refunded by the 2016B Bonds, as set forth in the Bond Order (a form of which is attached hereto as Exhibit A) and the Escrow Letter Agreement (a form of which is attached hereto as Exhibit C). 322 of 612 -8- “Series” means any of the one or more separate series of the Bonds authorized to be issued pursuant to this Ordinance. “Tax-exempt” means, with respect to a Series of Bonds, the status of interest paid and received thereon as excludable from gross income of the owners thereof for federal income tax purposes and as not included as an item of tax preference in computing the alternative minimum tax for individuals and corporations under the Code, but as taken into account in computing an adjustment used in determining the federal alternative minimum tax for certain corporations. “Term Bonds” means Bonds subject to mandatory redemption by operation of the Bond Fund and designated as term bonds in the Bond Order. “2016A Bonds” means the General Obligation Corporate Purpose Bonds, Series 2016A authorized to be issued by this Ordinance. “2016B Bonds” means the General Obligation Refunding Bonds, Series 2016B authorized to be issued by this Ordinance. C. Definitions also appear in the above preambles or in specific sections, as appearing below. The table of contents preceding and the headings in this Ordinance are for the convenience of the reader and are not a part of this Ordinance. Section 2. Incorporation of Preambles. The Corporate Authorities hereby find that all of the recitals contained in the preambles to this Ordinance are true, correct, and complete and do incorporate them into this Ordinance by this reference. Section 3. Determination To Issue Bonds. It is necessary and in the best interests of the City to provide for the Capital Improvement Project and the Refunding, to pay all necessary or advisable related costs, and to borrow money and issue the Bonds for the purpose of paying such costs. It is hereby found and determined that such borrowing of money is for a proper 323 of 612 -9- public purpose or purposes, is in the public interest, and is authorized pursuant to the Act; and these findings and determinations shall be deemed conclusive. Section 4. Bond Details. A. THE 2016A BONDS. There shall be issued and sold the 2016A Bonds in one or more Series in the aggregate principal amount of not to exceed $14,000,000. The 2016A Bonds shall each be designated “General Obligation Corporate Purpose Bond, Series 2016A” or such other name or names or series designations as may be appropriate and as stated in the relevant Bond Order; be dated the date of issuance thereof or such other Dated Date on or prior to the initial date of issuance as may be set forth in the relevant Bond Order if it is determined therein to be a date better suited to the advantageous marketing of the 2016A Bonds; and shall also bear the date of authentication thereof. The 2016A Bonds shall be fully registered and in Book Entry Form, shall be in denominations of $5,000 or integral multiples thereof (but no single 2016A Bond shall represent principal maturing on more than one date), and shall be numbered consecutively within a Series in such fashion as shall be determined by the Bond Registrar. The 2016A Bonds shall become due and payable serially or as Term Bonds (subject to right of prior redemption if so provided in the Bond Order) on December 1 of the years in which the 2016A Bonds are to mature. The 2016A Bonds shall mature in the amounts and in the years as shall be set forth in the relevant Bond Order, provided, however, that (a) the final date of maturity of the 2016A Bonds shall not extend past December 1, 2036 and (b) the sum of the principal of and interest on the 2016A Bonds that shall become due (or subject to mandatory redemption) in any given annual period from December 2 to the following December 1 (a “Bond Year”) shall not exceed $1,100,000. Each 2016A Bond shall bear interest at a rate not to exceed four percent (4.0%) from the later of its Dated Date or from the most recent interest payment date to which interest has been paid or duly provided for, until the principal amount of such 2016A Bond is paid or duly provided for, such interest (computed upon 324 of 612 -10- the basis of a 360-day year of twelve 30-day months) being payable on June 1 and December 1 of each year, commencing not earlier than June 1, 2017, or such other June 1 or December 1 not later than one year beyond the Dated Date as shall be provided in a relevant Bond Order. B. THE 2016B BONDS. There shall be issued and sold the 2016B Bonds in one or more Series in the aggregate principal amount of not to exceed $8,155,000. The 2016B Bonds shall each be designated “General Obligation Refunding Bond, Series 2016B” or such other name or names or series designations as may be appropriate and as stated in the relevant Bond Order; be dated the date of issuance thereof or such other Dated Date on or prior to the initial date of issuance as may be set forth in the relevant Bond Order if it is determined therein to be a date better suited to the advantageous marketing of the 2016B Bonds; and shall also bear the date of authentication thereof. The 2016B Bonds shall be fully registered and in Book Entry Form, shall be in denominations of $5,000 or integral multiples thereof (but no single 2016B Bond shall represent principal maturing on more than one date), and shall be numbered consecutively within a Series in such fashion as shall be determined by the Bond Registrar. The 2016B Bonds shall become due and payable serially or as Term Bonds (subject to right of prior redemption if so provided in the Bond Order) on December 1 of the years in which the 2016B Bonds are to mature. The 2016B Bonds shall mature in the amounts and in the years as shall be set forth in the relevant Bond Order, provided, however, that (a) the final date of maturity of the 2016B Bonds shall not extend past December 1, 2026 and (b) the sum of the principal of and interest on the 2016B Bonds that shall become due (or subject to mandatory redemption) in any given annual period from December 2 to the following December 1 (a “Bond Year”) shall not exceed $1,060,000. Each 2016B Bond shall bear interest at a rate not to exceed four percent (4.0%) from the later of its Dated Date or from the most recent interest payment date to which interest has been paid or duly provided for, until the principal amount of such 2016B Bond is paid or 325 of 612 -11- duly provided for, such interest (computed upon the basis of a 360-day year of twelve 30-day months) being payable on June 1 and December 1 of each year, commencing not earlier than June 1, 2017, or such other June 1 or December 1 not later than one year beyond the Dated Date as shall be provided in a relevant Bond Order. C. GENERAL. Interest on each Bond shall be paid by check or draft of the Bond Registrar, payable upon presentation thereof in lawful money of the United States of America, to the person in whose name such Bond is registered at the close of business on the applicable Record Date and mailed to the registered owner of the Bond as shown in the Bond Registrar or at such other address furnished in writing by such Registered Owner, or as otherwise may be agreed with the Depository for so long as the Depository or its nominee is the registered owner as of a given Record Date. The principal of the Bonds shall be payable in lawful money of the United States of America upon presentation thereof at the office of the Bond Registrar maintained for the purpose. Section 5. Registration of Bonds; Persons Treated as Owners. The City shall cause the Bond Register to be kept at the office of the Bond Registrar maintained for such purpose, which is hereby constituted and appointed the registrar of the City for the Bonds. The City shall prepare, and the Bond Registrar or such other agent as the City may designate shall keep custody of, multiple Bond blanks executed by the City for use in the transfer and exchange of Bonds. Subject to the provisions of this Ordinance relating to the Bonds in Book Entry Form, any Bond may be transferred or exchanged, but only in the manner, subject to the limitations, and upon payment of the charges as set forth in this Ordinance. Upon surrender for transfer or exchange of any Bond at the office of the Bond Registrar maintained for the purpose, duly endorsed by or accompanied by a written instrument or instruments of transfer or exchange in form satisfactory to the Bond Registrar and duly executed by the registered owner or an attorney for such owner 326 of 612 -12- duly authorized in writing, the City shall execute and the Bond Registrar shall authenticate, date, and deliver in the name of the transferee or transferees or, in the case of an exchange, the registered owner, a new fully registered Bond or Bonds of like Series and tenor, of the same maturity, bearing the same interest rate, of authorized denominations, for a like aggregate principal amount. The Bond Registrar shall not be required to transfer or exchange any Bond during the period from the close of business on the Record Date for an interest payment to the opening of business on such interest payment date or during the period of 15 days preceding the giving of notice of redemption of Bonds or to transfer or exchange any Bond all or any portion of which has been called for redemption. The execution by the City of any fully registered Bond shall constitute full and due authorization of such Bond, and the Bond Registrar shall thereby be authorized to authenticate, date and deliver such Bond; provided, however, the principal amount of Bonds of each Series and maturity authenticated by the Bond Registrar shall not at any one time exceed the authorized principal amount of Bonds for such Series and maturity less the amount of such Bonds which have been paid. The person in whose name any Bond shall be registered shall be deemed and regarded as the absolute owner thereof for all purposes, and payment of the principal of or interest on any Bond shall be made only to or upon the order of the registered owner thereof or his legal representative. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. No service charge shall be made to any registered owner of Bonds for any transfer or exchange of Bonds, but the City or the Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge that may be imposed in connection with any transfer or exchange of Bonds. Section 6. Book Entry Provisions. The Bonds shall be initially issued in the form of a separate single fully registered Bond for each of the maturities of each of the Series of the Bonds. 327 of 612 -13- Upon initial issuance, the ownership of each such Bond shall be registered in the Bond Register in the name of the Depository or a designee or nominee of the Depository (such depository or nominee being the “Book Entry Owner”). Except as otherwise expressly provided, all of the outstanding Bonds from time to time shall be registered in the Bond Register in the name of the Book Entry Owner (and accordingly in Book Entry Form as such term is used in this Ordinance). Any City officer, as representative of the City, is hereby authorized, empowered, and directed to execute and deliver or utilize a previously executed and delivered Letter of Representations or Blanket Letter of Representations (either being the “Letter of Representations”) substantially in the form common in the industry, or with such changes therein as the officer executing the Letter of Representations on behalf of the City shall approve, his or her execution thereof to constitute conclusive evidence of approval of such changes, as shall be necessary to effectuate Book Entry Form. Without limiting the generality of the authority given with respect to entering into such Letter of Representations, it may contain provisions relating to (a) payment procedures, (b) transfers of the Bonds or of beneficial interests therein, (c) redemption notices and procedures unique to the Depository, (d) additional notices or communications, and (e) amendment from time to time to conform with changing customs and practices with respect to securities industry transfer and payment practices. With respect to Bonds registered in the Bond Register in the name of the Book Entry Owner, none of the City, any City officer, or the Bond Registrar shall have any responsibility or obligation to any broker-dealer, bank, or other financial institution for which the Depository holds Bonds from time to time as securities depository (each such broker-dealer, bank, or other financial institution being referred to herein as a “Depository Participant”) or to any person on behalf of whom such a Depository Participant holds an interest in the Bonds. Without limiting the meaning of the immediately preceding sentence, the City, any City officer, and the Bond Registrar shall have no responsibility or obligation with respect to 328 of 612 -14- (a) the accuracy of the records of the Depository, the Book Entry Owner, or any Depository Participant with respect to any ownership interest in the Bonds, (b) the delivery to any Depository Participant or any other person, other than a registered owner of a Bond as shown in the Bond Register or as otherwise expressly provided in the Letter of Representations, of any notice with respect to the Bonds, including any notice of redemption, or (c) the payment to any Depository Participant or any other person, other than a registered owner of a Bond as shown in the Bond Register, of any amount with respect to principal of or interest on the Bonds. No person other than a registered owner of a Bond as shown in the Bond Register shall receive a Bond certificate with respect to any Bond. In the event that (a) the City determines that the Depository is incapable of discharging its responsibilities described herein and in the Letter of Representations, (b) the agreement among the City, the Bond Registrar, and the Depository evidenced by the Letter of Representations shall be terminated for any reason, or (c) the City determines that it is in the best interests of the City or of the beneficial owners of a Series of the Bonds either that they be able to obtain certificated Bonds or that another depository is preferable, the City shall notify the Depository and the Depository shall notify the Depository Participants of the availability of Bond certificates, and the Bonds (of a given Series if applicable) shall no longer be restricted to being registered in the Bond Register in the name of the Book Entry Owner. Alternatively, at such time, the City may determine that the Bonds of such Series shall be regis- tered in the name of and deposited with a successor depository operating a system accommodating Book Entry Form, as may be acceptable to the City, or such depository’s agent or designee, but if the City does not select such alternate book entry system, then the Bonds of such Series shall be registered in whatever name or names registered owners of Bonds transferring or exchanging Bonds shall designate, in accordance with the provisions of this Ordinance. 329 of 612 -15- Section 7. Execution; Authentication. The Bonds shall be executed on behalf of the City by the manual or duly authorized facsimile signature of its Mayor and attested by the manual or duly authorized facsimile signature of its City Clerk, as they may determine, and shall be impressed or imprinted with the corporate seal or facsimile seal of the City. In case any such officer whose signature shall appear on any Bond shall cease to be such officer before the delivery of such Bond, such signature shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. All Bonds shall have thereon a certificate of authentication, substantially in the form provided, duly executed by the Bond Registrar as authenticating agent of the City and showing the date of authentication. No Bond shall be valid or obligatory for any purpose or be entitled to any security or benefit under this Ordinance unless and until such certificate of authentication shall have been duly executed by the Bond Registrar by manual signature, and such certificate of authentication upon any such Bond shall be conclusive evidence that such Bond has been authenticated and delivered under this Ordinance. Section 8. Redemption. The Bonds may be subject to redemption on the terms set forth below. A. Optional Redemption. If so provided in the relevant Bond Order, any Bonds may be subject to redemption prior to maturity at the option of the City, in whole or in part on any date, at such times and at such optional redemption prices as shall be determined by the Designated Officers in the relevant Bond Order. Such optional redemption prices shall be expressed as a percentage of the principal amount of Bonds to be redeemed, provided that such percentage shall not exceed one hundred three percent (103%) plus accrued interest to the date of redemption. If less than all of the outstanding Bonds of a Series are to be optionally redeemed, the Bonds to be called shall be called from such Series, in such principal amounts, and from such maturities as 330 of 612 -16- may be determined by the City and within any maturity in the manner hereinafter provided. As provided in the Bond Order, some portion or all of the Bonds may be made not subject to optional redemption. B. Term Bonds; Mandatory Redemption and Covenants; Effect of Purchase or Optional Redemption of Term Bonds. The Bonds of any Series may be subject to mandatory redemption (as Term Bonds) as provided in a Bond Order; provided, however, that in such event the amounts due pursuant to mandatory redemption shall be the amounts used to satisfy the test set forth in Section 4 of this Ordinance for the maximum amounts of principal and interest due on the Bonds in any given Bond Year. Bonds designated as Term Bonds shall be made subject to mandatory redemption by operation of the Bond Fund at a price of not to exceed par and accrued interest, without premium, on December 1 of the years and in the amounts as shall be determined in a Bond Order. The City covenants that it will redeem Term Bonds pursuant to the mandatory redemption requirement for such Term Bonds. Proper provision for mandatory redemption having been made, the City covenants that the Term Bonds so selected for redemption shall be payable as at maturity, and taxes shall be levied and collected as provided herein accordingly. If the City redeems pursuant to optional redemption as may be provided or purchases Term Bonds of any maturity and cancels the same from Bond Moneys as hereinafter described, then an amount equal to the principal amount of Term Bonds so redeemed or purchased shall be deducted from the mandatory redemption requirements provided for Term Bonds of such maturity, first, in the current year of such requirement, until the requirement for the current year has been fully met, and then in any order of such Term Bonds as due at maturity or subject to mandatory redemption in any year, as the City shall determine. If the City redeems pursuant to optional redemption as may be provided or purchases Term Bonds of any maturity and cancels the same from moneys other than Bond Moneys, then an amount equal to the principal amount of 331 of 612 -17- Term Bonds so redeemed or purchased shall be deducted from the amount of such Term Bonds as due at maturity or subject to mandatory redemption requirement in any year, as the City shall determine. C. Redemption Procedures. Any Bonds subject to redemption shall be identified, notice given, and paid and redeemed pursuant to the procedures as follows. (1) Redemption Notice. For a mandatory redemption, unless otherwise notified by the City, the Bond Registrar will proceed on behalf of the City as its agent to provide for the mandatory redemption of such Term Bonds without further order or direction hereunder or otherwise. For an optional redemption, the City, shall, at least 45 days prior to any optional redemption date (unless a shorter time period shall be satisfactory to the Bond Registrar), notify the Bond Registrar of such redemption date and of the Series, principal amounts, and maturities of Bonds to be redeemed and, if applicable, the effect on any schedule of mandatory redemption of Term Bonds. (2) Selection of Bonds within a Maturity. For purposes of any redemption of less than all of the Bonds of a Series of a single maturity, the particular Bonds or portions of Bonds of that Series to be redeemed shall be selected by lot by the Bond Registrar for the Bonds of that Series of such maturity by such method of lottery as the Bond Registrar shall deem fair and appropriate; provided, that such lottery shall provide for the selection for redemption of Bonds or portions thereof so that any $5,000 Bond or $5,000 portion of a Bond shall be as likely to be called for redemption as any other such $5,000 Bond or $5,000 portion. The Bond Registrar shall make such selection (a) upon or prior to the time of the giving of official notice of redemption, or (b) in the event of a refunding or defeasance, upon advice from the City that certain Bonds have been refunded or defeased and are no longer Outstanding as defined. 332 of 612 -18- (3) Official Notice of Redemption. The Bond Registrar shall promptly notify the City in writing of the Bonds or portions of Bonds selected for redemption and, in the case of any Bond selected for partial redemption, the principal amount thereof to be redeemed. Unless waived by the registered owner of Bonds to be redeemed, official notice of any such redemption shall be given by the Bond Registrar on behalf of the City by mailing the redemption notice by first class U.S. mail not less than 30 days and not more than 60 days prior to the date fixed for redemption to each registered owner of the Bond or Bonds to be redeemed at the address shown on the Bond Register or at such other address as is furnished in writing by such registered owner to the Bond Registrar. All official notices of redemption shall include the name of the Bonds and at least the information as follows: (a) the redemption date; (b) the redemption price; (c) if less than all of the outstanding Bonds of a Series of a particular maturity are to be redeemed, the identification (and, in the case of partial redemption of Bonds of that Series within such maturity, the respective principal amounts) of the Bonds to be redeemed; (d) a statement that on the redemption date the redemption price will become due and payable upon each such Bond or portion thereof called for redemption and that interest thereon shall cease to accrue from and after said date; and (e) the place where such Bonds are to be surrendered for payment of the redemption price, which place of payment shall be the office designated for that purpose of the Bond Registrar. 333 of 612 -19- (4) Conditional Redemption. In the case of an optional redemption of Bonds as described in paragraph A, above, unless moneys sufficient to pay the redemption price of the Bonds to be optionally redeemed shall have been received by the Bond Registrar prior to the giving of such notice of redemption, such notice may, at the option of the City, state that said redemption shall be conditional upon the receipt of such moneys by the Bond Registrar on or prior to the date fixed for redemption. If such moneys are not received, such notice shall be of no force and effect, the City shall not redeem such Bonds, and the Bond Registrar shall give notice, in the same manner in which the notice of redemption was given, that such moneys were not so received and that such Bonds will not be redeemed. (5) Bonds Shall Become Due. Official notice of redemption having been given as described, the Bonds or portions of Bonds so to be redeemed shall, subject to the stated condition with respect to an optional redemption of Bonds in the paragraph (4) immediately preceding, on the redemption date, become due and payable at the redemption price therein specified; and from and after such date (unless the City shall default in the payment of the redemption price) such Bonds or portions of Bonds shall cease to bear interest. Upon surrender of such Bonds for redemption in accordance with said notice, such Bonds shall be paid by the Bond Registrar at the redemption price. The procedure for the payment of interest due as part of the redemption price shall be as herein provided for payment of interest otherwise due. (6) Insufficiency in Notice Not Affecting Other Bonds; Failure to Receive Notice; Waiver. Neither the failure to mail such redemption notice, nor any defect in any notice so mailed, to any particular registered owner of a Bond, shall affect the sufficiency of such notice with respect to other registered owners. Notice having been properly 334 of 612 -20- given, failure of a registered owner of a Bond to receive such notice shall not be deemed to invalidate, limit, or delay the effect of the notice or redemption action described in the notice. Such notice may be waived in writing by a registered owner of a Bond entitled to receive such notice, either before or after the event, and such waiver shall be the equivalent of such notice. Waivers of notice by registered owners shall be filed with the Bond Registrar, but such filing shall not be a condition precedent to the validity of any action taken in reliance upon such waiver. In lieu of the foregoing official notice, so long as the Bonds are held in Book Entry Form, notice may be given as provided in the Letter of Representations; and the giving of such notice shall constitute a waiver by the Depository and the Book Entry Owner, as registered owner, of the foregoing notice. After giving proper notification of redemption to the Bond Registrar, as applicable, the City shall not be liable for any failure to give or defect in notice. (7) New Bond in Amount Not Redeemed. Upon surrender for any partial redemption of any Bond, there shall be prepared for the registered owner a new Bond or Bonds of like tenor, of authorized denominations, of the Series and the same maturity, and bearing the same rate of interest in the amount of the unpaid principal. (8) Effect of Nonpayment upon Redemption. If any Bond or portion of Bond called for redemption shall not be so paid upon surrender thereof for redemption, the principal shall become due and payable on demand, as aforesaid, but, until paid or duly provided for, shall continue to bear interest from the redemption date at the rate borne by the Bond or portion of Bond so called for redemption. (9) Bonds to Be Cancelled; Payment to Identify Bonds. All Bonds which have been redeemed shall be cancelled and destroyed by the Bond Registrar and shall not be reissued. Upon the payment of the redemption price of Bonds being redeemed, each 335 of 612 -21- check or other transfer of funds issued for such purpose shall bear the CUSIP number identifying, by issue and maturity, the Bonds being redeemed with the proceeds of such check or other transfer. (10) Additional Notice. The City agrees to provide such additional notice of redemption as it may deem advisable at such time as it determines to redeem Bonds, taking into account any requirements or guidance of the Securities and Exchange Commission, the Municipal Securities Rulemaking Board, the Governmental Accounting Standards Board, or any other federal or state agency having jurisdiction or authority in such matters; provided, however, that such additional notice shall be (a) advisory in nature, (b) solely in the discretion of the City (unless a separate agreement shall be made), (c) not be a condition precedent of a valid redemption or a part of the Bond contract, and (d) any failure or defect in such notice shall not delay or invalidate the redemption of Bonds for which proper official notice shall have been given. Reference is also made to the provisions of the Continuing Disclosure Undertaking of the City with respect to the Bonds, which may contain other provisions relating to notice of redemption of Bonds. (11) Bond Registrar to Advise City. As part of its duties hereunder, the Bond Registrar shall prepare and forward to the City a statement as to notices given with respect to each redemption together with copies of the notices as mailed. Section 9. Form of Bonds. The Bonds shall be in substantially the form hereinafter set forth; provided, however, that if the text of the Bonds is to be printed in its entirety on the front side of the Bonds, then the second paragraph on the front side and the legend “See Reverse Side for Additional Provisions” shall be omitted and the text of paragraphs set forth for the reverse side shall be inserted immediately after the first paragraph. 336 of 612 -22- [FORM OF BONDS - FRONT SIDE] REGISTERED REGISTERED NO. _____ $_________ UNITED STATES OF AMERICA STATE OF ILLINOIS THE COUNTY OF COOK CITY OF EVANSTON GENERAL OBLIGATION [CORPORATE PURPOSE][REFUNDING] BOND, SERIES 2016[A][B] See Reverse Side for Additional Provisions. Interest Maturity Dated Rate: Date: December 1, ____ Date: ____________, 2016 CUSIP: ________ Registered Owner: CEDE & CO. Principal Amount: KNOW ALL PERSONS BY THESE PRESENTS that the City of Evanston, Cook County, Illinois, a municipality, home rule unit, and political subdivision of the State of Illinois (the “City”), hereby acknowledges itself to owe and for value received promises to pay to the Registered Owner identified above, or registered assigns as hereinafter provided, on the Maturity Date identified above [(but subject to right of prior redemption)], the Principal Amount identified above and to pay interest (computed on the basis of a 360-day year of twelve 30-day months) on such Principal Amount from the later of the Dated Date of this Bond identified above or from the most recent interest payment date to which interest has been paid or duly provided for, at the Interest Rate per annum identified above, such interest to be payable on June l and December 1 of each year, commencing ____________ 1, 20__, until said Principal Amount is paid or duly provided for. The principal of this Bond is payable in lawful money of the United States of America upon presentation hereof at the office maintained for that purpose at Wells Fargo Bank, N.A., located in the City of Minneapolis, Minnesota, as paying agent and bond registrar (the 337 of 612 -23- “Bond Registrar”). Payment of interest shall be made to the Registered Owner hereof as shown on the registration books of the City maintained by the Bond Registrar at the close of business on the applicable Record Date. The Record Date shall be the 15th day of the month preceding any regular interest payment date or a redemption on the first day of any month and the 15th day preceding any other interest payment date which may be occasioned by a redemption of Bonds on a day other than the first day of any month. Interest shall be paid by check or draft of the Bond Registrar, payable upon presentation in lawful money of the United States of America, mailed to the address of such Registered Owner as it appears on such registration books, or at such other address furnished in writing by such Registered Owner to the Bond Registrar, or as otherwise agreed by the City and the Bond Registrar for so long as this Bond is held by a qualified securities clearing corporation as depository, or nominee, in Book Entry Form as provided for same. Reference is hereby made to the further provisions of this Bond set forth on the reverse hereof, and such further provisions shall for all purposes have the same effect as if set forth at this place. It is hereby certified and recited that all conditions, acts, and things required by the constitution and laws of the State of Illinois to exist or to be done precedent to and in the issuance of this Bond, including the Act, have existed and have been properly done, happened, and been performed in regular and due form and time as required by law; that the indebtedness of the City, represented by the Bonds, and including all other indebtedness of the City, howsoever evidenced or incurred, does not exceed any constitutional or statutory or other lawful limitation; and that provision has been made for the collection of a direct annual tax, in addition to all other taxes, on all of the taxable property in the City sufficient to pay the interest hereon as the same falls due and also to pay and discharge the principal hereof at maturity. 338 of 612 -24- This Bond shall not be valid or become obligatory for any purpose until the certificate of authentication hereon shall have been signed by the Bond Registrar. IN WITNESS WHEREOF the City of Evanston, Cook County, Illinois, by its City Council, has caused this Bond to be executed by the manual or duly authorized facsimile signature of its Mayor and attested by the manual or duly authorized facsimile signature of its City Clerk and its corporate seal or a facsimile thereof to be impressed or reproduced hereon, all as appearing hereon and as of the Dated Date identified above. _______________________________ Mayor, City of Evanston Cook County, Illinois ATTEST: ____________________________________ City Clerk, City of Evanston Cook County, Illinois [SEAL] 339 of 612 -25- [FORM OF AUTHENTICATION] CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds described in the within-mentioned Ordinance and is one of the General Obligation [Corporate Purpose][Refunding] Bonds, Series 2016[A][B], having a Dated Date of ________, 2016, of the City of Evanston, Cook County, Illinois. WELLS FARGO BANK, N.A. Minneapolis, Minnesota as Bond Registrar Date of Authentication: ____________, 2016 By _______________________________ Authorized Officer [FORM OF BONDS - REVERSE SIDE] This bond is one of a series of bonds (the “Bonds”) in the aggregate principal amount of $_____________ issued by the City for the purpose of paying a part of the costs of [the Capital Improvement Project][the Refunding], and of paying expenses incidental thereto, all as described and defined in Ordinance Number 76-O-16 of the City, passed by the City Council on the 11th day of July, 2016, authorizing the Bonds (as supplemented by the Bond Order authorized therein and executed in connection with the sale of the Bonds, the “Ordinance”), pursuant to and in all respects in compliance with the applicable provisions of the Illinois Municipal Code, as supplemented and amended, and as further supplemented and, where necessary, superseded, by the powers of the City as a home rule unit under the provisions of Section 6 of Article VII of the Illinois Constitution of 1970, and pursuant to the provisions of the Local Government Debt Reform Act, as amended (such code and powers, as supplemented, being the “Act”), and with the Ordinance, which has been duly executed by the Mayor, and published in pamphlet form, in all respects as by law required. [Optional and Mandatory Redemption provisions, as needed.] 340 of 612 -26- This Bond is subject to provisions relating to redemption and notice thereof and other terms of redemption; provisions relating to registration, transfer, and exchange; and such other terms and provisions relating to security and payment as are set forth in the Ordinance; to which reference is hereby expressly made, and to all the terms of which the Registered Owner hereof is hereby notified and shall be subject. The City and the Bond Registrar may deem and treat the Registered Owner hereof as the absolute owner hereof for the purpose of receiving payment of or on account of principal hereof and interest due hereon and for all other purposes, and neither the City nor the Bond Registrar shall be affected by any notice to the contrary. [FORM OF ASSIGNMENT] ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto Here insert Social Security Number, Employer Identification Number or other Identifying Number. ______________________________________________________________________________ ______________________________________________________________________________ (Name and Address of Assignee) the within Bond and does hereby irrevocably constitute and appoint ______________________________________________________________________________ as attorney to transfer the said Bond on the books kept for registration thereof with full power of substitution in the premises. Dated: ______________________________ ______________________________ Signature guaranteed: ______________________________ NOTICE: The signature to this transfer and assignment must correspond with the name of the Registered Owner as it appears upon the face of the within Bond in every particular, without alteration or enlargement or any change whatever. 341 of 612 -27- Section 10. Security for the Bonds. The Bonds are a general obligation of the City, for which the full faith and credit of the City are irrevocably pledged, and are payable from the levy of the Ad Valorem Property Taxes on all of the taxable property in the City, without limitation as to rate or amount. Section 11. Tax Levy; Abatements. For the purpose of providing funds required to pay the interest on the Bonds promptly when and as the same falls due, and to pay and discharge the principal thereof at maturity or as subject to mandatory redemption, there is hereby levied upon all of the taxable property within the City, in the years for which any of the Bonds are outstanding, a direct annual tax sufficient for that purpose for each Series of Bonds; and there is hereby levied upon all of the taxable property within the City, in the years for which any of the Bonds are outstanding, a direct annual tax (the “Ad Valorem Property Taxes” as defined) in amounts as shall be fully set forth in the Bond Order for each Series of the Bonds. Ad Valorem Property Taxes and other moneys on deposit in the Bond Fund from time to time (“Bond Moneys” as herein defined) shall be applied to pay principal of and interest on the Bonds. Interest on or principal of the Bonds coming due at any time when there are insufficient Bond Moneys to pay the same shall be paid promptly when due from current funds on hand in advance of the deposit of the Ad Valorem Property Taxes; and when the Ad Valorem Property Taxes shall have been collected, reimbursement shall be made to said funds in the amount so advanced. The City covenants and agrees with the purchasers and registered owners of the Bonds that so long as any of the Bonds remain outstanding the City will take no action or fail to take any action which in any way would adversely affect the ability of the City to levy and collect the Ad Valorem Property Taxes. The City and its officers will comply with all present and future applicable laws in order to assure that the Ad Valorem Property Taxes may lawfully be levied, extended, and collected as provided herein. In the event that funds from any other lawful source are made 342 of 612 -28- available for the purpose of paying any principal of or interest on the Bonds so as to enable the abatement of the taxes levied herein for the payment of same, the Corporate Authorities shall, by proper proceedings, direct the transfer of such funds to the Bond Fund, and shall then direct the abatement of the taxes by the amount so deposited. The City covenants and agrees that it will not direct the abatement of taxes until money has been deposited into the Bond Fund in the amount of such abatement. A certified copy or other notification of any such proceedings abating taxes may then be filed with the County Clerk in a timely manner to effect such abatement. Section 12. Filing with County Clerk. Promptly, after this Ordinance becomes effective and upon execution of the first Bond Order, a copy hereof, certified by the City Clerk, shall be filed with the County Clerk. Under authority of this Ordinance, the County Clerk shall in and for each of the years as set forth in each and every Bond Order ascertain the rate percent required to produce the aggregate Ad Valorem Property Taxes levied in each of such years; and the County Clerk shall extend the same for collection on the tax books in connection with other taxes levied in such years in and by the City for general corporate purposes of the City; and in each of those years such annual tax shall be levied and collected by and for and on behalf of the City in like manner as taxes for general corporate purposes for such years are levied and collected, without limit as to rate or amount, and in addition to and in excess of all other taxes. Section 13. Sale of Bonds; Bond Order(s); Official Statement. A. The Designated Officers are hereby authorized to proceed, without any further official authorization or direction whatsoever from the Corporate Authorities, to sell and deliver Bonds as herein provided. The Designated Officers shall be and are hereby authorized and directed to sell each Series of the Bonds to the Purchaser at not less than the Purchase Price, provided, however, that the following conditions shall also be met: 343 of 612 -29- (1) The Purchaser shall be the winning bidder at public competitive sale of the respective Series of Bonds. (2) The Financial Advisors shall provide advice (in the form of written certificate or report) that the terms of the Bonds are fair and reasonable in light of current conditions in the market for obligations such as the Bonds. (3) For the 2016B Bonds, the Financial Advisors shall provide advice (in the form of written certificate or report) that the savings accomplished by the Refunding is not less than three percent (3.0%) of the par amount of the Refunded Bonds. Nothing in this Section shall require the Designated Officers to sell the Bonds if in their judgment the conditions in the bond markets shall have markedly deteriorated from the time of adoption hereof, but the Designated Officers shall have the authority to sell the Bonds in any event so long as the limitations set forth in this Ordinance shall have been met. Incidental to any sale of the Bonds, the Designated Officers shall find and determine that no person responsible for sale of the Bonds and holding any office of the City either by election or appointment, is in any manner financially interested, either directly, in his or her own name, or indirectly, in the name of any other person, association, trust or corporation, in the agreement with the Purchaser for the purchase of the Bonds. B. Upon the sale of the Bonds of any Series, the Designated Officers and any other officers of the City as shall be appropriate shall be and are hereby authorized and directed to approve or execute, or both, such documents of sale of the Bonds of such Series as may be necessary, including, without limitation, a Bond Order, Official Statement, Bond Purchase Agreement, and closing documents; such certifications, tax returns, and documentation as may be required by Bond Counsel, including, specifically, a tax exemption certificate and agreement for the Bonds, to render their opinion(s) as to the Tax-exempt status of the interest on the Bonds. 344 of 612 -30- The Preliminary Official Statement relating to the Bonds, such document to be in substantially the form now on file with the City Clerk and available to the Mayor and Aldermen and to members of the interested public, is hereby in all respects authorized and approved; and the proposed use by the Purchaser of an Official Statement (in substantially the form of the Preliminary Official Statement but with appropriate variations to reflect the final terms of the Bonds) is also hereby authorized and approved. The Designated Officers are (or either of them is) hereby authorized to execute each Bond Purchase Agreement and the Official Statement, their (his or her) execution to constitute full and complete approval of all necessary or appropriate completions and revisions as shall appear therein. Upon the sale of a Series of the Bonds, the Designated Officers so acting shall prepare the Bond Order for same, such document to be in substantially the form as set forth as Exhibit A attached hereto, which shall include the pertinent details of sale as provided herein, and which shall enumerate the levy of taxes to pay the Bonds, and such shall in due course be entered into the records of the City and made available to the Corporate Authorities. The authority to sell the Bonds pursuant to any Bond Order as herein provided shall expire on December 31, 2016. Section 14. Continuing Disclosure Undertaking. The Mayor or either of the Designated Officers of the City is hereby authorized, empowered, and directed to execute and deliver the Continuing Disclosure Undertaking in substantially the same form as now before the City as Exhibit B to this Ordinance, or with such changes therein as the officer executing the Continuing Disclosure Undertaking on behalf of the City shall approve, his or her execution thereof to constitute conclusive evidence of his or her approval of such changes. When the Continuing Disclosure Undertaking is executed and delivered on behalf of the City as herein provided, the Continuing Disclosure Undertaking will be binding on the City and the officers, employees, and agents of the City, and the officers, employees, and agents of the City are hereby authorized, 345 of 612 -31- empowered, and directed to do all such acts and things and to execute all such documents as may be necessary to carry out and comply with the provisions of the Continuing Disclosure Undertaking as executed. Notwithstanding any other provision of this Ordinance, the sole remedies for failure to comply with the Continuing Disclosure Undertaking shall be the ability of the beneficial owner of any Bond to seek mandamus or specific performance by court order, to cause the City to comply with its obligations under the Continuing Disclosure Undertaking. Section 15. Creation of Funds and Appropriations. A. There is hereby created the “Series 2016A Bonds Debt Service Account” (the “2016A Bond Fund”), which shall be the fund for the payment of principal of and interest on all 2016A Bonds and a “Series 2016B Bonds Debt Service Account” (the “2016B Bond Fund” and, together with the 2016A Bond Fund, the “Bond Funds”), which shall be the fund for the payment of principal of and interest on all 2016B Bonds. Accrued interest, if any, received upon delivery of the respective Series of Bonds shall be deposited into the respective Bond Fund and be applied to pay first interest coming due on the corresponding Series of Bonds. B. The Ad Valorem Property Taxes for each respective Series of Bonds shall either be deposited into the respective Bond Fund and used solely and only for paying the principal of and interest on the respective Series of Bonds or be used to reimburse a fund or account from which advances to the respective Bond Fund may have been made to pay principal of or interest on the Bonds prior to receipt of Ad Valorem Property Taxes. Interest income or investment profit earned in each Bond Fund shall be retained in said Bond Fund for payment of the principal of or interest on the respective Series of Bonds on the interest payment date next after such interest or profit is received or, to the extent lawful and as determined by the Corporate Authorities, transferred to such other fund as may be determined. The City hereby pledges, as equal and ratable security for the respective Series of Bonds, all present and future proceeds of the Ad 346 of 612 -32- Valorem Property Taxes for the sole benefit of the registered owners of the respective Series of Bonds, subject to the reserved right of the Corporate Authorities to transfer certain interest income or investment profit earned in the Bond Funds to other funds of the City, as described in the preceding sentence. C. The amount necessary from the proceeds of the each Series of Bonds shall be used to pay costs of issuance of the respective Series of Bonds and shall be deposited into a separate fund, hereby created, designated the “2016[Series Designation] Expense Fund.” Any disbursements from such funds shall be made from time to time as necessary. Any excess in said fund established for the 2016A Bonds shall be deposited into the Capital Improvement Project Fund hereinafter created after six months from the date of issuance of the 2016A Bonds. Any excess in said fund established for the 2016B Bonds shall be deposited into the 2016B Bond Fund hereinabove created after six months from the date of issuance of the 2016A Bonds D. The remaining proceeds of the 2016A Bonds shall be set aside in a separate fund, hereby created, and designated as the “Series 2016 Capital Improvement Project Fund” (the “Capital Improvement Project Fund”), hereby created, and be used to pay costs of the Capital Improvement Project, including costs of issuance of the Bonds which for any reason are not paid from the 2016A Expense Fund. E. The proceeds of the 2016B Bonds not needed to pay the expenses of issuing the 2016B Bonds, together with any premium received from the sale of the 2016B Bonds and such additional amounts as may be necessary from the general funds of the City, are hereby appropriated for the purpose of refunding the Refunded Bonds and are hereby ordered deposited in escrow pursuant to the Escrow Letter Agreement, in substantially the form attached hereto as Exhibit C and made a part hereof by this reference, or with such changes therein as shall be approved by the officers of the City executing the Escrow Letter Agreement, such execution to 347 of 612 -33- constitute evidence of the approval of such changes, for the purpose of paying the principal of and interest on the Refunded Bonds when due and upon redemption thereof. The Corporate Authorities approve the form, terms and provisions of the Escrow Letter Agreement and direct the Mayor and City Clerk of the City to execute, attest and deliver the Escrow Letter Agreement in the name and on behalf of the City. Amounts in the escrow may be used to purchase U.S. Treasury Securities – State and Local Government Series (the “Government Securities”), or held in cash or invested in Defeasance Obligations (as defined in Section 20 of this Ordinance), to provide for the principal and interest payable on the Refunded Bonds when redeemed. The paying agent for the Prior Bonds is hereby authorized to act as agent for the City in the purchase of the Government Securities. In accordance with the redemption provisions of the ordinance authorizing the issuance of the Refunded Bonds, the City by the Corporate Authorities does hereby make provision for the payment of and does hereby call (subject only to the delivery of the 2016B Bonds) the Refunded Bonds for redemption on the redemption date, specified in and as provided by the terms of the Escrow Letter Agreement. F. Alternatively, the Treasurer of the City may allocate proceeds of the Bonds otherwise designated for the respective Bond Fund, the respective Expense Fund, or the Capital Improvement Project Fund to one or more related funds of the City already in existence; provided, however, that this shall not relieve the City officers of the duty to account for the proceeds as herein provided. G. The Corporate Authorities reserve the right, as it becomes necessary from time to time, to revise the Capital Improvement Project, to change priorities, to revise cost allocations between projects and to substitute projects, in order to meet current needs of the City; subject, however, to the various covenants set forth in this Ordinance and in related certificates given in connection with delivery of the Bonds and also subject to the obtaining of the opinion of Bond 348 of 612 -34- Counsel or of some other attorney or firm of attorneys whose opinions are generally acceptable to the purchasers in the national marketplace of governmental Tax-exempt obligations (“Other Bond Counsel”) that such changes or substitutions are proper under the Act and do not adversely affect the Tax-exempt status of the Tax-exempt Bonds. Section 16. General Tax Covenants. The City hereby covenants that it will not take any action, omit to take any action or permit the taking or omission of any action within its control (including, without limitation, making or permitting any use of the proceeds of the Bonds) if taking, permitting, or omitting to take such action would cause any of the Bonds to be an arbitrage bond or a private activity bond within the meaning of the Code, or would otherwise cause the interest on the Bonds to be included in the gross income of the recipients thereof for federal income tax purposes. The City acknowledges that, in the event of an examination by the Internal Revenue Service of the exemption from Federal income taxation for interest paid on the Bonds, under present rules, the City may be treated as a “taxpayer” in such examination and agrees that it will respond in a commercially reasonable manner to any inquiries from the Internal Revenue Service in connection with such an examination. In furtherance of the foregoing provisions, but without limiting their generality, the City agrees: (a) through its officers, to make such further specific covenants, representations as shall be truthful, and assurances as may be necessary or advisable; (b) to comply with all representations, covenants, and assurances contained in certificates or agreements as may be prepared by Bond Counsel; (c) to consult with such Bond Counsel and to comply with such advice as may be given; (d) to file such forms, statements, and supporting documents as may be required and in a timely manner; and (e) if deemed necessary or advisable by its officers, to employ and pay fiscal agents, financial advisors, attorneys, and other persons to assist the City in such compliance. 349 of 612 -35- Section 17. Certain Specific Tax Covenants. A. None of the Bonds shall be a “private activity bond” as defined in Section 141(a) of the Code; and the City certifies, represents, and covenants as follows: (1) Not more than 5% of the net proceeds and investment earnings of the Bonds of any Series is to be used, or of any of the Prior Bonds were used, directly or indirectly, in any activity carried on by any person other than a state or local governmental unit. (2) Not more than 5% of the amounts necessary to pay the principal of and interest on the Bonds of any Series will be derived, directly or indirectly, from payments with respect to any private business use by any person other than a state or local governmental unit. (3) None of the proceeds of the Bonds of any Series is to be used and none of the proceeds of any of the Prior Bonds were used, directly or indirectly, to make or finance loans to persons other than a state or local governmental unit. (4) Except as may be permitted by reference to the text above (at paragraph A (1) of this Section), no user of the real or personal property of the City acquired, constructed, or improved with the proceeds of the Bonds of any Series, any of the Prior Bonds, other than the City or another governmental unit, will use the same on any basis other than the same basis as the general public; and except as noted, no person, other than the City or another governmental unit, will be a user of such property as a result of (i) ownership or (ii) actual or beneficial use pursuant to a lease, a management or incentive payment contract other than as expressly permitted by the Code, or (iii) any other arrangement. 350 of 612 -36- B. The Bonds shall not be “arbitrage bonds” under Section 148 of the Code; and the City certifies, represents, and covenants as follows: (1) With respect to the Capital Improvement Project, the City has heretofore incurred or within six months after delivery of the 2016A Bonds expects to incur substantial binding obligations to be paid for with money received from the sale of the 2016A Bonds, said binding obligations comprising binding contracts for the Capital Improvement Project in not less than the amount of 5% of the proceeds of the portion of the Bonds allocable to the Capital Improvement Project. (2) The City expects that more than 85% of the proceeds of the 2016A Bonds will be expended on or before three years for the purpose of paying the costs of the Capital Improvement Project. (3) The City expects that all of the principal proceeds of the 2016A Bonds and investment earnings thereon will be used, needed, and expended for the purpose of paying the costs of the Capital Improvement Project including expenses incidental thereto. (4) Work on the Capital Improvement Project is expected to proceed with due diligence to completion. (5) Except for the Bond Funds, the City has not created or established and will not create or establish any sinking fund reserve fund or any other similar fund to provide for the payment of the Bonds. Each Bond Fund has been established and will be funded in a manner primarily to achieve a proper matching of revenues and debt service and will be depleted at least annually to an amount not in excess of 1/12th the particular annual debt service on the respective Series of Bonds. Money deposited into each Bond Fund will be spent within a 13-month period beginning on the date of deposit, and investment 351 of 612 -37- earnings in each Bond Fund will be spent or withdrawn from each Bond Fund within a one-year period beginning on the date of receipt. (6) Amounts of money related to the Bonds of any Series required to be invested at a yield not materially higher than the yield on the Bonds of such Series, as determined pursuant to such tax certifications or agreements as the City officers may make in connection with the issuance of such Bonds, shall be so invested; and appropriate City officers are hereby authorized to make such investments. (7) Unless an applicable exception to Section 148(f) of the Code, relating to the rebate of “excess arbitrage profits” to the United States Treasury (the “Rebate Requirement”) is available to the City, the City will meet the Rebate Requirement. (8) Relating to applicable exceptions, any City officer charged with issuing the Bonds is hereby authorized to make such elections under the Code as such officer shall deem reasonable and in the best interests of the City. C. None of the proceeds of the Bonds of any Series will be used to pay, directly or indirectly, in whole or in part, for an expenditure that has been paid by the City prior to the date hereof except architectural or engineering costs incurred prior to commencement of any of the Capital Improvement Project or expenditures for which an intent to reimburse it as properly declared under Treasury Regulations Section 1.150-2. This Ordinance is in itself a declaration of official intent under Treasury Regulations Section 1.150-2 as to all costs of the Capital Improvement Project paid after the date hereof and prior to issuance of the Bonds. Section 18. Municipal Bond Insurance. In the event the payment of principal of and interest on a Series of the Bonds is insured pursuant to a municipal bond insurance policy (a “Municipal Bond Insurance Policy”) issued by a bond insurer (a “Bond Insurer”), and as long as such Municipal Bond Insurance Policy shall be in full force and effect, the City and the Bond 352 of 612 -38- Registrar agree to comply with such usual and reasonable provisions regarding presentment and payment of such Bonds, subrogation of the rights of the Bondholders to the Bond Insurer when holding such Bonds, amendment hereof, or other terms, as approved by any of the City officers on advice of counsel, his or her approval to constitute full and complete acceptance by the City of such terms and provisions under authority of this Section. Section 19. Rights and Duties of Bond Registrar. If requested by the Bond Registrar, any officer of the City is authorized to execute a mutually agreeable form of agreement between the City and the Bond Registrar with respect to the obligations and duties of the Bond Registrar under this Ordinance. In addition to the terms of such agreement and subject to modification thereby, the Bond Registrar by acceptance of duties under this Ordinance agrees (a) to act as bond registrar, paying agent, authenticating agent, and transfer agent as provided herein; (b) to maintain a list of Bondholders as set forth herein and to furnish such list to the City upon request, but otherwise to keep such list confidential to the extent permitted by law; (c) to cancel and/or destroy Bonds which have been paid at maturity or submitted for exchange or transfer; (d) to furnish the City at least annually a certificate with respect to Bonds cancelled and/or destroyed; and (e) to furnish the City at least annually an audit confirmation of Bonds paid, Bonds outstanding, and payments made with respect to interest on the Bonds. The City covenants with respect to the Bond Registrar, and the Bond Registrar further covenants and agrees as follows: (A) The City shall at all times retain a Bond Registrar with respect to the Bonds; it will maintain at the designated office(s) of such Bond Registrar a place or places where Bonds may be presented for payment, registration, transfer, or exchange; and it will require that the Bond Registrar properly maintain the Bond Register and perform the other duties and obligations imposed upon it by this Ordinance in a manner consistent with the standards, customs and practices of the municipal securities industry. 353 of 612 -39- (B) The Bond Registrar shall signify its acceptance of the duties and obligations imposed upon it by this Ordinance by executing the certificate of authentication on any Bond, and by such execution the Bond Registrar shall be deemed to have certified to the City that it has all requisite power to accept and has accepted such duties and obligations not only with respect to the Bond so authenticated but with respect to all the Bonds. Any Bond Registrar shall be the agent of the City and shall not be liable in connection with the performance of its duties except for its own negligence or willful wrongdoing. Any Bond Registrar shall, however, be responsible for any representation in its certificate of authentication on Bonds. (C) The City may remove the Bond Registrar at any time. In case at any time the Bond Registrar shall resign, shall be removed, shall become incapable of acting, or shall be adjudicated a bankrupt or insolvent, or if a receiver, liquidator, or conservator of the Bond Registrar or of the property thereof shall be appointed, or if any public officer shall take charge or control of the Bond Registrar or of the property or affairs thereof, the City covenants and agrees that it will thereupon appoint a successor Bond Registrar. The City shall give notice of any such appointment made by it to each registered owner of any Bond within twenty days after such appointment in any reasonable manner as the City shall select. Any Bond Registrar appointed under the provisions of this Section shall be a bank, trust company, or national banking association maintaining a corporate trust office in Illinois or New York, and having capital and surplus and undivided profits in excess of $100,000,000. The City Clerk of the City is hereby directed to file a certified copy of this Ordinance with the Bond Registrar. Section 20. Defeasance. Any Bond or Bonds (a) which are paid and cancelled; (b) which have matured and for which sufficient sums been deposited with the Bond Registrar to 354 of 612 -40- pay all principal and interest due thereon; or (c) (i) for which sufficient funds and Defeasance Obligations have been deposited with the Bond Registrar or similar institution to pay, taking into account investment earnings on such obligations, all principal of and interest on such Bond or Bonds when due at maturity, pursuant to an irrevocable escrow or trust agreement, (ii) accompanied by an opinion of Bond Counsel or Other Bond Counsel as to compliance with the covenants with respect to such Bonds, and (iii) accompanied by an express declaration of defeasance by the Corporate Authorities; shall cease to have any lien on or right to receive or be paid from Bond Moneys or the Bond Fund hereunder and shall no longer have the benefits of any covenant for the registered owners of outstanding Bonds as set forth herein as such relates to lien and security of the outstanding Bonds. All covenants relative to the Tax-exempt status of Tax- exempt Bonds; and payment, registration, transfer, and exchange; are expressly continued for all affected Bonds whether outstanding Bonds or not. For purposes of this Section, “Defeasance Obligations” means (a) noncallable, non-redeemable, direct and general full faith and credit obligations of the United States Treasury (“Directs”), (b) certificates of participation or trust receipts in trusts comprised wholly of Directs or (c) other noncallable, non-redeemable, obligations unconditionally guaranteed as to timely payment to maturity by the United States Treasury. Section 21. Prior Bonds and Taxes. The taxes previously levied to pay principal of and interest on the Refunded Bonds, to the extent such principal and interest is provided for from the proceeds of the Bonds as hereinabove described, shall be abated. The filing of a certificate of abatement with the County Clerk shall constitute authority and direction for the County Clerk to make such abatement. Such taxes as previously levied which are either on hand or cannot be abated (already in the process of extension or collection) shall be used for lawful purposes of the 355 of 612 -41- City, including the payment of debt service on the Bonds, so as to reduce the need for the levy of taxes for the Bonds Section 22. Publication of Ordinance. A full, true, and complete copy of this Ordinance shall be published within ten days after passage in pamphlet form by authority of the Corporate Authorities. Section 23. Severability. If any section, paragraph, clause, or provision of this Ordinance shall be held invalid, the invalidity of such section, paragraph, clause, or provision shall not affect any of the other provisions of this Ordinance. 356 of 612 -42- Section 24. Superseder and Effective Date. All ordinances, resolutions, and orders, or parts thereof, in conflict with this Ordinance, are to the extent of such conflict hereby superseded; and this Ordinance shall be in full force and effect immediately upon its passage, approval and publication. ADOPTED: This 11th day of July, 2016. AYES: _______________________________________________________________ NAYS: _______________________________________________________________ ABSENT: _______________________________________________________________ WITNESS AND APPROVED: July 11, 2016 _______________________________ Mayor, City of Evanston Cook County, Illinois Published in pamphlet form by authority of the Corporate Authorities on July __, 2016. ATTEST: ____________________________________ City Clerk, City of Evanston Cook County, Illinois 357 of 612 EXTRACT OF MINUTES of the regular public meeting of the City Council of the City of Evanston, Cook County, Illinois, held at the City Hall, located at 2100 Ridge Avenue, in said City, at ____ p.m., on Monday, the 13th day of June, 2016. The Mayor called the meeting to order and directed the City Clerk to call the roll. Upon the roll being called, the Mayor, Elizabeth B. Tisdahl, being physically present at such place and time, and the following Aldermen, being physically present at such place and time, answered present: __________________________________________________________ _____________________________________________________________________________ . The following Aldermen were allowed by a majority of the Aldermen in accordance with and to the extent allowed by rules adopted by the City Council to attend the meeting by video or audio conference: _____________________________________________________________ . No Alderman was denied permission to attend the meeting by video or audio conference. The following Aldermen were absent and did not participate in the meeting in any manner or to any extent whatsoever: _____________________________________________________ . * * * * * * * * * * * * There being a quorum present, various business of the City was conducted. * * * * * * * * * * * * The City Council then discussed a proposed capital improvement program for the City and considered the introduction of an ordinance providing for the issuance of one or more series of General Obligation Corporate Purpose Bonds, Series 2016A of the City and one or more series of General Obligation Refunding Bonds, Series 2016B of the City, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. 358 of 612 -2- Thereupon, Alderman _______________ presented an ordinance entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2016A and one or more series of not to exceed $8,155,000 General Obligation Refunding Bonds, Series 2016B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds and authorizing and directing the sale of each Series of such Bonds at public competitive sale. (the “Bond Ordinance”). A discussion of the matter followed. During the discussion, Alderman __________ gave a public recital of the nature of the matter, which included a reading of the title of the Bond Ordinance and review of the certain provisions of the ordinance, and the following further information. [Here insert further statements, if any] 359 of 612 -3- Alderman _______________ moved and Alderman _______________ seconded the motion that the Bond Ordinance as presented be introduced. The Mayor directed that the roll be called for a vote upon the motion to introduce the ordinance. Upon the roll being called, the following Aldermen voted AYE: ____________________ _____________________________________________________________________________ . and the following Aldermen voted NAY: ____________________________________________ WHEREUPON, the Mayor declared the motion carried and the ordinance introduced, and did direct the City Clerk to record the same in full in the records of the City of Evanston, Cook County, Illinois. * * * * * * * * * * * * Other business was duly transacted at said meeting. * * * * * * * * * * * * Upon motion duly made and carried, the meeting adjourned. City Clerk 360 of 612 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) CERTIFICATION OF AGENDA AND INTRODUCTION MINUTES I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of the official journal of proceedings, books, records, minutes, and files of the City and of the City Council (the “Corporate Authorities”) of the City. I do further certify that the foregoing extract of minutes is a full, true, and complete transcript of that portion of the minutes of the meeting (the “Meeting”) of the Corporate Authorities held on the 13th day of June, 2016 insofar as the same relates to the introduction of an ordinance, numbered 76-O-16, entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2016A and one or more series of not to exceed $8,155,000 General Obligation Refunding Bonds, Series 2016B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds and authorizing and directing the sale of each Series of such Bonds at public competitive sale. (the “Ordinance”) a true, correct, and complete copy of which Ordinance as introduced at the Meeting appears in the foregoing transcript of the minutes of the Meeting. I do further certify that the deliberations of the Corporate Authorities on the introduction of the Ordinance were taken openly; that the vote on the introduction of the Ordinance was taken openly; that the Meeting was held at a specified time and place convenient to the public; that notice of the Meeting was duly given to all newspapers, radio or television stations, and other news media requesting such notice; that an agenda (the “Agenda”) for the Meeting was posted at 361 of 612 -2- the location where the Meeting was held and at the principal office of the Corporate Authorities (both such locations being at City Hall) at least 72 hours in advance of the Meeting and also not later than 5:00 p.m. on Friday, June 10, 2016 and remained continuously so posted until the adjournment of the Meeting; that said Agenda contained a separate specific item relating to the consideration of the Ordinance and that a true, correct, and complete copy of said Agenda as so posted is attached to this certificate; that the Meeting was called and held in strict compliance with the provisions of the Open Meetings Act of the State of Illinois, as amended; and the Illinois Municipal Code, as amended; and that the Corporate Authorities have complied with all of the provisions of such Act and Code and with all of the procedural rules of the Corporate Authorities in the adoption of the Ordinance. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of the City this 13th day of June, 2016. _______________________________ City Clerk [SEAL] 362 of 612 EXTRACT OF MINUTES of the regular public meeting of the City Council of the City of Evanston, Cook County, Illinois, held at the City Hall, located at 2100 Ridge Avenue, in said City, at ____ p.m., on Monday, the 11th day of July, 2016. The Mayor called the meeting to order and directed the City Clerk to call the roll. Upon the roll being called, the Mayor, Elizabeth B. Tisdahl, being physically present at such place and time, and the following Aldermen, being physically present at such place and time, answered present: __________________________________________________________ _____________________________________________________________________________ . The following Aldermen were allowed by a majority of the Aldermen in accordance with and to the extent allowed by rules adopted by the City Council to attend the meeting by video or audio conference: _____________________________________________________________ . No Alderman was denied permission to attend the meeting by video or audio conference. The following Aldermen were absent and did not participate in the meeting in any manner or to any extent whatsoever: _____________________________________________________ . * * * * * * * * * * * * There being a quorum present, various business of the City was conducted. * * * * * * * * * * * * The City Council then discussed a proposed capital improvement program for the City and considered an ordinance providing for the issuance of one or more series of General Obligation Corporate Purpose Bonds, Series 2016A of the City and one or more series of General Obligation Refunding Bonds, Series 2016B of the City, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. 363 of 612 -2- Thereupon, Alderman _______________ presented an ordinance entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2016A and one or more series of not to exceed $8,155,000 General Obligation Refunding Bonds, Series 2016B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds and authorizing and directing the sale of each Series of such Bonds at public competitive sale. (the “Bond Ordinance”). A discussion of the matter followed. During the discussion, Alderman __________ gave a public recital of the nature of the matter, which included a reading of the title of the Bond Ordinance and review of the section headings, and the following further information. [Here insert further statements, if any] 364 of 612 -3- Alderman _______________ moved and Alderman _______________ seconded the motion that the Bond Ordinance as presented be adopted. The Mayor directed that the roll be called for a vote upon the motion to adopt the ordinance. Upon the roll being called, the following Aldermen voted AYE: ____________________ _____________________________________________________________________________ . and the following Aldermen voted NAY: ____________________________________________ WHEREUPON, the Mayor declared the motion carried and the ordinance adopted, and henceforth did approve and sign the same in open meeting, and did direct the City Clerk to record the same in full in the records of the City of Evanston, Cook County, Illinois. * * * * * * * * * * * * Other business was duly transacted at said meeting. * * * * * * * * * * * * Upon motion duly made and carried, the meeting adjourned. City Clerk 365 of 612 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) CERTIFICATION OF AGENDA, ADOPTION MINUTES AND ORDINANCE I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of the official journal of proceedings, books, records, minutes, and files of the City and of the City Council (the “Corporate Authorities”) of the City. I do further certify that the foregoing extract of minutes is a full, true, and complete transcript of that portion of the minutes of the meeting (the “Meeting”) of the Corporate Authorities held on the 11th day of July, 2016 insofar as the same relates to the adoption of an ordinance, numbered 76-O-16, entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2016A and one or more series of not to exceed $8,155,000 General Obligation Refunding Bonds, Series 2016B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds and authorizing and directing the sale of each Series of such Bonds at public competitive sale. (the “Ordinance”) a true, correct, and complete copy of which Ordinance as adopted at the Meeting appears in the foregoing transcript of the minutes of the Meeting. I do further certify that the deliberations of the Corporate Authorities on the adoption of the Ordinance were taken openly; that the vote on the adoption of the Ordinance was taken openly; that the Meeting was held at a specified time and place convenient to the public; that notice of the Meeting was duly given to all newspapers, radio or television stations, and other news media requesting such notice; that an agenda (the “Agenda”) for the Meeting was posted at 366 of 612 -2- the location where the Meeting was held and at the principal office of the Corporate Authorities (both such locations being at City Hall) at least 72 hours in advance of the Meeting and also not later than 5:00 p.m. on Friday, July 8, 2016; that said Agenda contained a separate specific item relating to the consideration of the Ordinance and that a true, correct, and complete copy of said Agenda as so posted is attached to this certificate; that the Meeting was called and held in strict compliance with the provisions of the Open Meetings Act of the State of Illinois, as amended; and the Illinois Municipal Code, as amended; and that the Corporate Authorities have complied with all of the provisions of such Act and Code and with all of the procedural rules of the Corporate Authorities in the adoption of the Ordinance. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of the City this 11th day of July, 2016. _______________________________ City Clerk [SEAL] 367 of 612 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) CERTIFICATE OF PUBLICATION IN PAMPHLET FORM I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of the official journal of proceedings, books, records, minutes, and files of the City and of the City Council (the “Corporate Authorities”) of the City. I do further certify that on the ____ day of July, 2016, there was published in pamphlet form, by authority of the City Council, a true, correct, and complete copy of Ordinance Number 76-O-16 of the City entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2016A and one or more series of not to exceed $8,155,000 General Obligation Refunding Bonds, Series 2016B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds and authorizing and directing the sale of each Series of such Bonds at public competitive sale. and providing for the issuance of said bonds, and that the ordinance as so published was on that date readily available for public inspection and distribution, in sufficient number so as to meet the needs of the general public, at my office as City Clerk located in the City. IN WITNESS WHEREOF I have affixed hereto my official signature and the seal of the City this ____ day of July, 2016. _______________________________ City Clerk [SEAL] 368 of 612 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) CERTIFICATE OF FILING I do hereby certify that I am the duly qualified and acting County Clerk of The County of Cook, Illinois, and as such officer I do hereby certify that on the ____ day of __________, 2016 there was filed in my office a properly certified copy of Ordinance Number 76-O-16, duly adopted by the City Council of the City of Evanston, Cook County, Illinois, on the 11th day of July, 2016 and entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2016A and one or more series of not to exceed $8,155,000 General Obligation Refunding Bonds, Series 2016B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds and authorizing and directing the sale of each Series of such Bonds at public competitive sale. and approved by the Mayor of said City, and that the same has been deposited in, and all as appears from, the official files and records of my office. IN WITNESS WHEREOF I have hereunto affixed my official signature and the seal of The County of Cook, Illinois, this ____ day of _______________, 2016. _______________________________ County Clerk of The County of Cook, Illinois [SEAL] 369 of 612 - EXHIBIT A - Exhibit A to Ordinance - Bond Order 2241628 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) BOND ORDER IN CONNECTION WITH THE ISSUANCE OF $___________ GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2016A AND $___________ GENERAL OBLIGATION REFUNDING BONDS, SERIES 2016B To: City Council City of Evan ston, Cook County, Illinois, and the County Clerk of The County of Cook, Illinois GREETINGS: We are pleased to advise you as follows: A. Sale. Please be advised that the City Council (the “Corporate Authorities”) of the City of Evanston, Cook County Illinois (the “City”), has heretofore adopted on the 11th day of July, 2016, a bond ordinance entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2016A and one or more series of not to exceed $8,155,000 General Obligation Refunding Bonds, Series 2016B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the execution of one or more bond orders in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds and authorizing and directing the sale of each Series of such Bonds at public competitive sale. (the “2016 Bond Ordinance”), which authorizes the issuance of (i) one or more series of General Obligation Corporate Purpose Bonds, Series 2016A (the “2016A Bonds”) of the City for the purposes of providing for various capital improvements (the “Capital Improvement Project”) at various locations throughout the City, including certain capital expenditures as detailed for the year 2016 in the City’s Capital Improvement Plan, as adopted by the Corporate Authorities and paying costs related to the issuance of the 2016A Bonds; and (ii) one or more series of General 370 of 612 -2- Obligation Refunding Bonds, Series 2016B (the “2016B Bonds” and, together with the 2016A Bonds, the “Bonds”) of the City for the purposes of refunding a portion of the City’s General Obligation Bonds, Series 2006 (the “Refunding”) and paying costs related to the issuance of the 2016B Bonds. Terms used but not defined herein shall have the same meanings as terms defined in the 2016 Bond Ordinance. Responsive to authority contained in the 2016 Bond Ordinance, the undersigned City Manager and Mayor have sold the 2016A Bonds in the aggregate principal amount of $___________ to the purchaser thereof, namely, ________________________, __________, __________ (the “2016A Purchaser”), pursuant to an Official Notice of Sale and an official Bid Form between the City and the 2016A Purchaser after a public competitive sale of the 2016A Bonds, held on __________, 2016 (the “2016A Bond Purchase Agreement”), at a price of $________ (representing par, plus original issue premium in the amount of $________ and less a purchaser’s discount of $________). Responsive to authority contained in the 2016 Bond Ordinance, the undersigned City Manager and Mayor have sold the 2016B Bonds in the aggregate principal amount of $___________ to the purchaser thereof, namely, ________________________, __________, __________ (the “2016B Purchaser” and, together with the 2016A Purchaser, the “Purchasers”), pursuant to an Official Notice of Sale and an official Bid Form between the City and the 2016B Purchaser after a public competitive sale of the 2016B Bonds, held on _________, 2016 (the “2016B Bond Purchase Agreement” and, together with the 2016A Bond Purchase Agreement, the “Bond Purchase Agreements”), at a price of $___________ (representing par, plus original issue premium in the amount of $___________ and less a purchaser’s discount of $___________). The price to be paid to the City for each Series of the Bonds is not less than ____% of the par amount of the respective Series of the Bonds. 371 of 612 -3- B. FINDINGS The following further conditions have also been met: 1. 2016A BONDS. (a) We have received the required certificates and reports of the Financial Advisors supporting our statements herein. (b) The 2016A Bonds do not exceed the maximum authorized of $14,000,000. (c) No interest rate on the 2016A Bonds exceeds four percent (4.0%) per annum. (d) The final maturity date of the 2016A Bonds does not extend past December 1, 2036. (e) The sum of the principal of and interest on the 2016A Bonds due (or subject to mandatory redemption) in any given annual period from December 2 to the following December 1 (a “Bond Year”) does not exceed $1,100,000. (f) The terms of the 2016A Bonds are fair and reasonable in light of current conditions in the market for tax-exempt obligations such as the 2016A Bonds. 2. 2016B BONDS. (a) We have received the required certificates and reports of the Financial Advisors supporting our statements herein. (b) The 2016B Bonds do not exceed the maximum authorized of $8,155,000. (c) No interest rate on the 2016B Bonds exceeds four percent (4.0%) per annum. (d) The final maturity date of the 2016B Bonds does not extend past December 1, 2022. (e) The sum of the principal of and interest on the 2016B Bonds due (or subject to mandatory redemption) in any Bond Year does not exceed $1,060,000. (f) The terms of the 2016B Bonds are fair and reasonable in light of current conditions in the market for tax-exempt obligations such as the 2016B Bonds. (g) The savings accomplished by the Refunding is not less than three percent (3.0%) of the par amount of the Refunded Bonds. (h) The Prior Bonds selected for redemption are as set forth in Exhibit III attached hereto and made a part hereof. C. NO CONFLICTS No person responsible for the sale of either Series of the Bonds (being the undersigned, the Assistant City Manager/Treasurer, the Director of Administrative Services, and the 372 of 612 -4- Corporation Counsel) and holding any office of the City, either by election or appointment, is in any manner financially interested, either directly, in his or her own name, or indirectly, in the name of any other person, association, trust or corporation, in either of the Bond Purchase Agreements with either of the Purchasers for the sale of the Bonds. D. TERMS OF THE BONDS The 2016A Bonds shall be designated “General Obligation Corporate Purpose Bonds, Series 2016A.” Pursuant to the terms of the 2016A Bond Purchase Agreement, the 2016A Bonds shall be issued in the amount of $___________; shall be dated as of the date of delivery thereof; and shall have the further terms as is set forth in Exhibit I attached hereto and incorporated herein by reference. The 2016B Bonds shall be designated “General Obligation Refunding Bonds, Series 2016B.” Pursuant to the terms of the 2016B Bond Purchase Agreement, the 2016B Bonds shall be issued in the amount of $___________; shall be dated as of the date of delivery thereof; and shall have the further terms as is set forth in Exhibit I attached hereto and incorporated herein by reference. E. TAXES Section 11 of the 2016 Bond Ordinance provides for direct annual taxes sufficient to pay the principal of and interest on each Series of the Bonds promptly when and as the same falls due at maturity or as subject to mandatory redemption. Please be further advised that the Bonds were sold on terms resulting in a final schedule of taxes levied and to be extended as set forth in Exhibit II attached hereto and incorporated herein by reference. F. BOND INSURANCE [The Purchasers have not requested and no Bond Insurance has been procured as of the date hereof for the payment of principal of and interest on the Bonds.][Add insurance information, if needed.] 373 of 612 -5- G. DEPOSITS INTO FUNDS At the time of execution of this Bond Order, the proceeds of the Bonds are expected to be used substantially as follows: 2016A BONDS Derived as follows: ($) (1) Par Amount ___________.00 (2) Reoffering Premium (+) ___________.__ (3) Purchaser’s Discount (-) (___________.__) (4) Purchase Price (=) ___________.__ (5) Accrued Interest (+) 0.00 (6) Total Received by City (=) ___________.__ Allocated or spent as follows: ($) (a) Costs of Issuance to be paid directly or to 2016A Expense Fund ___________.__ (b) Accrued Interest to 2016A Bond Fund 0.00 (c) Deposit to Capital Improvement Project Fund ___________.__ (d) Total (=) ___________.__ 374 of 612 -6- 2016B BONDS Derived as follows: ($) (1) Par Amount ___________.00 (2) Reoffering Premium (+) ___________.__ (3) Purchaser’s Discount (-) (___________.__) (4) Purchase Price (=) ___________.__ (5) Accrued Interest (+) 0.00 (6) Total Received by City (=) ___________.__ Allocated or spent as follows: ($) (a) Costs of Issuance to be paid directly or to 2016B Expense Fund ___________.__ (b) Accrued Interest to 2016B Bond Fund 0.00 (c) Deposit with Paying Agent for Prior Bonds ___________.__ (d) Contingency (for costs of issuance, or, if not needed, to 2016B Bond Fund) ___________.__ (e) Total (=) ___________.__ H. BOND REGISTRAR The Bond Registrar and Paying Agent for the Bonds is Wells Fargo Bank, N.A., Minneapolis, Minnesota. 375 of 612 -7- I. RECORDS Finally, please be advised that this Bond Order shall be entered into the records of the City and made available to all members of the Corporate Authorities at a public meeting thereof held after the date hereof. Respectfully submitted as of this ____ day of __________, 2016. ________________________________________ Wally Bobkiewicz, City Manager ________________________________________ Elizabeth B. Tisdahl, Mayor 376 of 612 ACKNOWLEDGMENT OF FILING Filed in the office of the City Clerk of the City of Evanston, Cook County, Illinois, this ____ day of ____________, 2016. _______________________________________ City Clerk City of Evanston Cook County, Illinois 377 of 612 EXHIBITS: EXHIBIT DESCRIBES I Terms of the Bonds II Taxes to be levied for the Bonds III Refunded Bonds 378 of 612 EXHIBIT I TERMS OF THE BONDS THE 2016A BONDS The 2016A Bonds are due serially on December 1 of the years and in the amounts and bear interest at the rates percent per annum as follows: YEAR AMOUNT ($) RATE (%) 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 Each of the 2016A Bonds bears interest from the later of the dated date as stated above or from the most recent interest payment date to which interest has been paid or duly provided for, until the principal amount of such 2016A Bond, respectively, is paid or duly provided for, such interest (computed upon the basis of a 360-day year of twelve 30-day months) being payable on June 1 and December 1 of each year, commencing on ______ 1, 20__. 2016A BOND REDEMPTION Mandatory Redemption. [The 2016A Bonds are not subject to mandatory redemption.][Mandatory redemption provisions, as needed.] Optional Redemption. [The 2016A Bonds are not subject to optional redemption.][The 2016A Bonds maturing on or after December 1, 20__, are subject to redemption at the option of the City, in whole or in part, in any order of maturity and if in part, in principal amounts that are 379 of 612 -2- integral multiples of $5,000 and as applicable to any mandatory redemption requirement as the City may determine, on any date on or after December 1, 20__, at a price equal to par plus accrued interest to the date fixed for redemption.] THE 2016B BONDS The 2016B Bonds are due serially on December 1 of the years and in the amounts and bear interest at the rates percent per annum as follows: YEAR AMOUNT ($) RATE (%) 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Each of the 2016B Bonds bears interest from the later of the dated date as stated above or from the most recent interest payment date to which interest has been paid or duly provided for, until the principal amount of such 2016B Bond, respectively, is paid or duly provided for, such interest (computed upon the basis of a 360-day year of twelve 30-day months) being payable on June 1 and December 1 of each year, commencing on __________ 1, 20__. 2016B BOND REDEMPTION Mandatory Redemption. [The 2016B Bonds are not subject to mandatory redemption.][Mandatory redemption provisions, as needed.] Optional Redemption. [The 2016B Bonds are not subject to optional redemption.][The 2016B Bonds maturing on or after December 1, 20__, are subject to redemption at the option of the City, in whole or in part, in any order of maturity and if in part, in principal amounts that are integral multiples of $5,000 and as applicable to any mandatory redemption requirement as the City may determine, on any date on or after December 1, 20__, at a price equal to par plus accrued interest to the date fixed for redemption.] 380 of 612 -3- EXHIBIT II TAX LEVY FOR BONDS THE 2016A BONDS YEAR A TAX SUFFICIENT TO PRODUCE THE DOLLAR ($) AMOUNT 2016 $__________ for interest and principal up to and including December 1, 2017 2017 $__________ for interest and principal 2018 $__________ for interest and principal 2019 $__________ for interest and principal 2020 $__________ for interest and principal 2021 $__________ for interest and principal 2022 $__________ for interest and principal 2023 $__________ for interest and principal 2024 $__________ for interest and principal 2025 $__________ for interest and principal 2026 $__________ for interest and principal 2027 $__________ for interest and principal 2028 $__________ for interest and principal 2029 $__________ for interest and principal 2030 $__________ for interest and principal 2031 $__________ for interest and principal 2032 $__________ for interest and principal 2033 $__________ for interest and principal 2034 $__________ for interest and principal 2035 $__________ for interest and principal 381 of 612 -4- THE 2016B BONDS YEAR A TAX SUFFICIENT TO PRODUCE THE DOLLAR ($) AMOUNT 2016 $___________ for interest and principal up to and including December 1, 2017 2017 $___________ for interest and principal 2018 $___________ for interest and principal 2019 $___________ for interest and principal 2020 $___________ for interest and principal 2021 $___________ for interest and principal 2022 $___________ for interest and principal 2023 $___________ for interest and principal 2024 $___________ for interest and principal 2025 $___________ for interest and principal 382 of 612 -5- EXHIBIT III DESCRIPTION OF THE REFUNDED BONDS GENERAL OBLIGATION BONDS, SERIES 2006, DATED JULY 19, 2006 Original Principal Amount: $10,290,000 Originally Due Serially on December 1 of the Years: 2007 to 2026 Amount Remaining Outstanding: $8,840,000 Amount To Be Refunded: $__________ REMAINING OUTSTANDING 2006 BONDS TO BE BE REFUNDED DUE AND DESCRIBED AS FOLLOWS: DECEMBER 1 OF THE YEAR AMOUNT ($) RATE OF INTEREST (%) AMOUNT TO BE REFUNDED 2016 685,000 4.35 2017 655,000 4.40 2018 685,000 4.50 2019 715,000 4.50 2020 750,000 5.00 2021 785,000 5.00 2022 825,000 5.00 2023 870,000 5.00 2024 910,000 5.00 2025 955,000 5.00 2026 1,005,000 5.00 which 2006 Bonds are subject to redemption prior to maturity at the option of the City on any date, at the redemption price of par and accrued interest. 383 of 612 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) NOTIFICATION OF BOND TERMS AND DIRECTION FOR COLLECTION OF TAXES $___________ GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2016A AND $___________ GENERAL OBLIGATION REFUNDING BONDS, SERIES 2016B TO: THE COUNTY CLERK OF THE COUNTY OF COOK, ILLINOIS: GREETINGS. Please take note of the advice and terms on the attached Bond Order (the “Bond Order”), dated as of the ____ day of _________, 2016, for the aggregate principal amount of $___________ General Obligation Corporate Purpose Bonds, Series 2016A and $___________ General Obligation Refunding Bonds, Series 2016B, of the City of Evanston, Cook County, Illinois (the “City”), which Bond Order has been executed by the City Manager and the Mayor. Terms used herein are by reference to the Bond Order. YOU ARE ACCORDINGLY ORDERED AND DIRECTED to collect taxes, levied in the bond ordinance authorizing the issuance of the Bonds, as enumerated in the Bond Order. IN WITNESS WHEREOF we hereunto affix our official signatures as of this ____ day of _________, 2016. _______________________________________ City Manager City of Evanston Cook County, Illinois _______________________________________ Mayor City of Evanston Cook County, Illinois 384 of 612 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) FILING CERTIFICATE $___________ GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2016A AND $___________ GENERAL OBLIGATION REFUNDING BONDS, SERIES 2016B I, the undersigned, do hereby certify that I am the duly elected, qualified and acting County Clerk of The County of Cook, Illinois (the “County”), and as such officer I do further certify that on the ____ day of ________________, 2016, there was filed in my office as County Clerk a BOND ORDER IN CONNECTION WITH THE ISSUANCE OF $___________ GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2016A AND $___________ GENERAL OBLIGATION REFUNDING BONDS, SERIES 2016B, of the City of Evanston, Cook County, Illinois (the “City”), which Bond Order has been executed by the City Manager and the Mayor, has been dated as of the ____ day of _________, 2016, and is accompanied by a NOTIFICATION OF BOND TERMS AND DIRECTION FOR COLLECTION OF TAXES, signed by said officers of said City, each as attached hereto, and that said Bond Order and said Notification of Bond Terms and Direction for Collection of Taxes have each been placed on file in and do appear in the records of my office; and that, further, said taxes levied for the payment of said City’s General Obligation Corporate Purpose Bonds, Series 2016A and General Obligation Refunding Bonds, Series 2016B, will be extended for collection as provided in said Bond Order. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of The County of Cook, Illinois, this ____ day of ______________, 2016. _______________________________________ County Clerk of The County of Cook, Illinois [SEAL] 385 of 612 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) AVAILABILITY OF BOND ORDER $___________ GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2016A AND $___________ GENERAL OBLIGATION REFUNDING BONDS, SERIES 2016B I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of the official books, records, minutes and files of the City and of the City Council thereof (the “Corporate Authorities”). I do further certify that I will make available to all members of the Corporate Authorities at the next regular meeting of the Corporate Authorities, a Bond Order for $___________ General Obligation Corporate Purpose Bonds, Series 2016A and $___________ General Obligation Refunding Bonds, Series 2016B, a true, correct and complete copy of which is attached hereto. IN WITNESS WHEREOF I hereunto affix my official signature, this ____ day of _________, 2016. _______________________________________ City Clerk City of Evanston, Cook County, Illinois 386 of 612 FINANCIAL ADVISORS’ CERTIFICATE RE: BOND SALE Public Financial Management, Inc. (“We” or the “Financial Advisors”), by our duly authorized officer, do hereby certify as follows: 1. We are the financial advisors for the City of Evanston, Cook County, Illinois (the “City”) regarding the City’s $___________ General Obligation Corporate Purpose Bonds, Series 2016A (the “2016A Bonds”) and the City’s $___________ General Obligation Refunding Bonds, Series 2016B (the “2016B Bonds” and, together with the 2016A Bonds, the “Bonds”). The City has sold the 2016A Bonds to ________________________, __________, __________, at a price of $___________, plus accrued interest to the date of delivery, if any. The City has sold the 2016B Bonds to ________________________, __________, __________, at a price of $___________ plus accrued interest to the date of delivery, if any. The Bonds are to be issued under and pursuant to that certain Bond Ordinance, adopted July 11, 2016, of the City (the “2016 Bond Ordinance”). Terms not defined herein are as defined in the 2016 Bond Ordinance. 2. The following further conditions have also been met: A. 2016A BONDS. (i) The 2016A Bonds do not exceed the maximum authorized of $14,000,000. (ii) No interest rate on the 2016A Bonds exceeds four percent (4.0%) per annum. (iii) The final maturity date of the 2016A Bonds does not extend past December 1, 2036. (iv) The sum of the principal of and interest on the 2016A Bonds due (or subject to mandatory redemption) in any given annual period from December 2 to the following December 1 (a “Bond Year”) does not exceed $1,100,000. (v) The terms of the 2016A Bonds are fair and reasonable in light of current conditions in the market for tax-exempt obligations such as the 2016A Bonds. 387 of 612 -2- B. 2016B BONDS. (i) The 2016B Bonds do not exceed the maximum authorized of $8,155,000. (ii) No interest rate on the 2016B Bonds exceeds four percent (4.0%) per annum. (iii) The final maturity date of the 2016B Bonds does not extend past December 1, 2026. (iv) The sum of the principal of and interest on the 2016B Bonds due (or subject to mandatory redemption) in any Bond Year does not exceed $1,060,000. (v) The terms of the 2016B Bonds are fair and reasonable in light of current conditions in the market for tax-exempt obligations such as the 2016B Bonds. (vi) The savings accomplished by the Refunding is not less than three percent (3.0%) of the par amount of the Refunded Bonds. 3. We have prepared certain schedules in connection with the purchase and sale of the Bonds, including debt service schedules, bond yields and other related information; and the schedules are accurate in all material respects. Attached hereto as Schedule I is a true and correct schedule of taxes to be levied and extended for the Bonds. IN WITNESS WHEREOF we hereunto affix our corporate name by our officer’s signature this ____ day of _________, 2016. PUBLIC FINANCIAL MANAGEMENT, INC. By: ____________________________________ Its: _________________________________ and Authorized Officer 388 of 612 - EXHIBIT B - Exhibit B to Ordinance - Continuing Disclosure 2241628 CONTINUING DISCLOSURE UNDERTAKING FOR THE PURPOSE OF PROVIDING CONTINUING DISCLOSURE INFORMATION UNDER SECTION (b)(5) OF RULE 15c2-12 This Continuing Disclosure Undertaking (this “Agreement”) is executed and delivered by the City of Evanston, Cook County, Illinois (the “City”), in connection with the issuance of $__________ General Obligation Corporate Purpose Bonds, Series 2016A (the “2016A Bonds”) and $__________ General Obligation Refunding Bonds, Series 2016B (the “2016B Bonds” and, together with the 2016A Bonds, the “Bonds”). The Bonds are being issued pursuant to an ordinance adopted by the City Council of the City on the 11th day of July, 2016 (as supplemented by the Bond Order authorized therein and executed in connection with the sale of the Bonds, the “Ordinance”). In consideration of the issuance of the Bonds by the City and the purchase of such Bonds by the beneficial owners thereof, the City covenants and agrees as follows: 1. PURPOSE OF THIS AGREEMENT. This Agreement is executed and delivered by the City as of the date set forth below, for the benefit of the beneficial owners of the Bonds and in order to assist the Participating Underwriters in complying with the requirements of the Rule (as defined below). The City represents that it will be the only obligated person with respect to the Bonds at the time the Bonds are delivered to the Participating Underwriters and that no other person is expected to become so committed at any time after issuance of the Bonds. 2. DEFINITIONS. The terms set forth below shall have the following meanings in this Agreement, unless the context clearly otherwise requires. Annual Financial Information means information of the type contained under the following headings and subheadings of, and in the following appendices and exhibits to, the Official Statement: - All of the tables under the heading “FINANCES”; - All of the tables under the heading “GENERAL OBLIGATION BONDED INDEBTEDNESS”; and - The following tables under the heading “REAL PROPERTY TAXATION”: - “Historic Equalized Assessed Valuation”; - “Equalized Assessed Valuation by Classification of Property”; - “Tax Extensions and Collections”; and - “Historic City Tax Rates.” Annual Financial Information Disclosure means the dissemination of disclosure concerning Annual Financial Information and the dissemination of the Audited Financial Statements as set forth in Section 4. Audited Financial Statements means the audited financial statements of the City prepared pursuant to the principles and as described in Exhibit I. 389 of 612 -2- Commission means the Securities and Exchange Commission. Dissemination Agent means any agent designated as such in writing by the City and which has filed with the City a written acceptance of such designation, and such agent’s successors and assigns. EMMA means the MSRB through its Electronic Municipal Market Access system for municipal securities disclosure or through any other electronic format or system prescribed by the MSRB for purposes of the Rule. Exchange Act means the Securities Exchange Act of 1934, as amended. MSRB means the Municipal Securities Rulemaking Board. Official Statement means the Final Official Statement, dated __________, 2016, and relating to the Bonds. Participating Underwriter means each broker, dealer or municipal securities dealer acting as an underwriter in the primary offering of the Bonds. Reportable Event means the occurrence of any of the Events with respect to the Bonds set forth in Exhibit II. Reportable Events Disclosure means dissemination of a notice of a Reportable Event as set forth in Section 5. Rule means Rule 15c2-12 adopted by the Commission under the Exchange Act, as the same may be amended from time to time. State means the State of Illinois. Undertaking means the obligations of the City pursuant to Sections 4 and 5. 3. CUSIP NUMBERS. The CUSIP Numbers of the Bonds are set forth in Exhibit III. The City will include the CUSIP Numbers in all disclosure materials described in Sections 4 and 5 of this Agreement. 4. ANNUAL FINANCIAL INFORMATION DISCLOSURE. Subject to Section 8 of this Agreement, the City hereby covenants that it will disseminate its Annual Financial Information and its Audited Financial Statements (in the form and by the dates set forth in Exhibit I) to EMMA in such manner and format and accompanied by identifying information as is prescribed by the MSRB or the Commission at the time of delivery of such information and by such time so that such entities receive the information by the dates specified. MSRB Rule G-32 requires all EMMA filings to be in word-searchable PDF format. This requirement extends to all documents required to be filed with EMMA, including financial statements and other externally prepared reports. 390 of 612 -3- If any part of the Annual Financial Information can no longer be generated because the operations to which it is related have been materially changed or discontinued, the City will disseminate a statement to such effect as part of its Annual Financial Information for the year in which such event first occurs. If any amendment or waiver is made to this Agreement, the Annual Financial Information for the year in which such amendment or waiver is made (or in any notice or supplement provided to EMMA) shall contain a narrative description of the reasons for such amendment or waiver and its impact on the type of information being provided. 5. REPORTABLE EVENTS DISCLOSURE. Subject to Section 8 of this Agreement, the City hereby covenants that it will disseminate in a timely manner (not in excess of ten business days after the occurrence of the Reportable Event) Reportable Events Disclosure to EMMA in such manner and format and accompanied by identifying information as is prescribed by the MSRB or the Commission at the time of delivery of such information. MSRB Rule G-32 requires all EMMA filings to be in word-searchable PDF format. This requirement extends to all documents required to be filed with EMMA, including financial statements and other externally prepared reports. Notwithstanding the foregoing, notice of optional or unscheduled redemption of any Bonds or defeasance of any Bonds need not be given under this Agreement any earlier than the notice (if any) of such redemption or defeasance is given to the Bondholders pursuant to the Ordinance. 6. CONSEQUENCES OF FAILURE OF THE CITY TO PROVIDE INFORMATION. The City shall give notice in a timely manner to EMMA of any failure to provide Annual Financial Information Disclosure when the same is due hereunder. In the event of a failure of the City to comply with any provision of this Agreement, the beneficial owner of any Bond may seek mandamus or specific performance by court order, to cause the City to comply with its obligations under this Agreement. A default under this Agreement shall not be deemed a default under the Ordinance, and the sole remedy under this Agreement in the event of any failure of the City to comply with this Agreement shall be an action to compel performance. 7. AMENDMENTS; WAIVER. Notwithstanding any other provision of this Agreement, the City by ordinance or resolution authorizing such amendment or waiver, may amend this Agreement, and any provision of this Agreement may be waived, if: (a) (i) The amendment or waiver is made in connection with a change in circumstances that arises from a change in legal requirements, including without limitation, pursuant to a “no-action” letter issued by the Commission, a change in law, or a change in the identity, nature, or status of the City, or type of business conducted; or (ii) This Agreement, as amended, or the provision, as waived, would have complied with the requirements of the Rule at the time of the primary offering, after taking into account any amendments or interpretations of the Rule, as well as any change in circumstances; and 391 of 612 -4- (b) The amendment or waiver does not materially impair the interests of the beneficial owners of the Bonds, as determined by parties unaffiliated with the City (such as Bond Counsel). In the event that the Commission or the MSRB or other regulatory authority shall approve or require Annual Financial Information Disclosure or Reportable Events Disclosure to be made to a central post office, governmental agency or similar entity other than EMMA or in lieu of EMMA, the City shall, if required, make such dissemination to such central post office, governmental agency or similar entity without the necessity of amending this Agreement. 8. TERMINATION OF UNDERTAKING. The Undertaking of the City shall be terminated hereunder if the City shall no longer have any legal liability for any obligation on or relating to repayment of the Bonds under the Ordinance. The City shall give notice to EMMA in a timely manner if this Section is applicable. 9. DISSEMINATION AGENT. The City may, from time to time, appoint or engage a Dissemination Agent to assist it in carrying out its obligations under this Agreement, and may discharge any such Dissemination Agent, with or without appointing a successor Dissemination Agent. 10. ADDITIONAL INFORMATION. Nothing in this Agreement shall be deemed to prevent the City from disseminating any other information, using the means of dissemination set forth in this Agreement or any other means of communication, or including any other information in any Annual Financial Information Disclosure or notice of occurrence of a Reportable Event, in addition to that which is required by this Agreement. If the City chooses to include any information from any document or notice of occurrence of a Reportable Event in addition to that which is specifically required by this Agreement, the City shall have no obligation under this Agreement to update such information or include it in any future disclosure or notice of occurrence of a Reportable Event. 11. BENEFICIARIES. This Agreement has been executed in order to assist the Participating Underwriters in complying with the Rule; however, this Agreement shall inure solely to the benefit of the City, the Dissemination Agent, if any, and the beneficial owners of the Bonds, and shall create no rights in any other person or entity. 12. RECORDKEEPING. The City shall maintain records of all Annual Financial Information Disclosure and Reportable Events Disclosure, including the content of such disclosure, the names of the entities with whom such disclosure was filed and the date of filing such disclosure. 13. ASSIGNMENT. The City shall not transfer its obligations under the Ordinance unless the transferee agrees to assume all obligations of the City under this Agreement or to execute an Undertaking under the Rule. 392 of 612 -5- 14. GOVERNING LAW. This Agreement shall be governed by the laws of the State. CITY OF EVANSTON, COOK COUNTY, ILLINOIS By ____________________________________ Mayor Date: ___________, 2016 393 of 612 EXHIBIT I EXHIBIT I ANNUAL FINANCIAL INFORMATION AND TIMING AND AUDITED FINANCIAL STATEMENTS All or a portion of the Annual Financial Information and the Audited Financial Statements as set forth below may be included by reference to other documents which have been submitted to EMMA or filed with the Commission. If the information included by reference is contained in a Final Official Statement, the Final Official Statement must be available on EMMA; the Final Official Statement need not be available from the Commission. The City shall clearly identify each such item of information included by reference. Annual Financial Information exclusive of Audited Financial Statements will be submitted to EMMA by 270 days aft er the last day of the City’s fiscal year (currently December 31), beginning with the fiscal year ending December 31, 2016. Audited Financial Statements as described below should be filed at the same time as the Annual Financial Information. If Audited Financial Statements are not available when the Annual Financial Information is filed, Audited Financial Statements will be submitted to EMMA within 30 days after availability to the City. Audited Financial Statements will be prepared in accordance with accounting principles generally accepted in the United States of America. If any change is made to the Annual Financial Information as permitted by Section 4 of the Agreement, the City will disseminate a notice of such change as required by Section 4. 394 of 612 EXHIBIT II EXHIBIT II EVENTS WITH RESPECT TO THE BONDS FOR WHICH REPORTABLE EVENTS DISCLOSURE IS REQUIRED 1. Principal and interest payment delinquencies 2. Non-payment related defaults, if material 3. Unscheduled draws on debt service reserves reflecting financial difficulties 4. Unscheduled draws on credit enhancements reflecting financial difficulties 5. Substitution of credit or liquidity providers, or their failure to perform 6. Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other material notices or determinations with respect to the tax status of the security, or other material events affecting the tax status of the security 7. Modifications to the rights of security holders, if material 8. Bond calls, if material, and tender offers 9. Defeasances 10. Release, substitution or sale of property securing repayment of the securities, if material 11. Rating changes 12. Bankruptcy, insolvency, receivership or similar event of the City∗ 13. The consummation of a merger, consolidation, or acquisition involving the City or the sale of all or substantially all of the assets of the City, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material 14. Appointment of a successor or additional trustee or the change of name of a trustee, if material ∗ This event is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent or similar officer for the City in a proceeding under the U.S. Bankruptcy Code or in any other proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction over substantially all of the assets or business of the City, or if such jurisdiction has been assumed by leaving the existing governing body and officials or officers in possession but subject to the supervision and orders of a court or governmental authority, or the entry of an order confirming a plan of reorganization, arrangement or liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the City. 395 of 612 Exhibit B to Ordinance - Continuing Disclosure EXHIBIT III EXHIBIT III CUSIP NUMBERS 2016A BONDS YEAR OF MATURITY CUSIP NUMBER 2017 299227 ___ 2018 299227 ___ 2019 299227 ___ 2020 299227 ___ 2021 299227 ___ 2022 299227 ___ 2023 299227 ___ 2024 299227 ___ 2025 299227 ___ 2026 299227 ___ 2027 299227 ___ 2028 299227 ___ 2029 299227 ___ 2030 299227 ___ 2031 299227 ___ 2032 299227 ___ 2033 299227 ___ 2034 299227 ___ 2035 299227 ___ 2036 299227 ___ 2016B BONDS YEAR OF MATURITY CUSIP NUMBER 2017 299227 ___ 2018 299227 ___ 2019 299227 ___ 2020 299227 ___ 2021 299227 ___ 2022 299227 ___ 2023 299227 ___ 2024 299227 ___ 2025 299227 ___ 2026 299227 ___ 396 of 612 - EXHIBIT C - Exhibit C to Ordinance - letter 2241628 __________, 2016 Wells Fargo Bank, N.A. Minneapolis, Minnesota Re: City of Evanston, Cook County, Illinois General Obligation Bonds, Series 2006 Ladies and Gentlemen: The City of Evanston, Cook County, Illinois (the “City”), by Ordinance No. 76-O-16, adopted by its City Council on July 11, 2016 (as supplemented by the Bond Order authorized therein and executed in connection with the sale of the hereinafter defined Bonds, the “Bond Ordinance”), has authorized the issue and delivery of $__________ General Obligation Refunding Bonds, Series 2016B, dated ___________, 2016 (the “Bonds”). The City has authorized by the Bond Ordinance that proceeds of the Bonds be used to pay the principal of and interest on $___________ of the City’s outstanding and unpaid General Obligation Bonds, Series 2006, dated July 19, 2006, maturing on December 1 of each of the years 2016 to 2026, inclusive (the “Refunded Bonds”) when due and upon redemption prior to maturity on __________, 2016. The City hereby deposits with you $__________ from the proceeds of the Bonds and $__________ from funds of the City on hand and lawfully available (collectively, the “Deposit”) and you are hereby instructed as follows with respect thereto: 1. Upon deposit, you are directed to hold the Deposit in an irrevocable trust fund account (the “Trust Account”) for the City to the benefit of the holders of the Refunded Bonds. 2. You shall hold the Deposit in the Trust Account in cash for the sole and exclusive benefit of the holders of the Refunded Bonds until redemption of the Refunded Bonds on __________, 2016 is made. 397 of 612 Wells Fargo Bank, N.A. __________, 2016 Page 2 3. You shall promptly collect the principal, interest or profit from the proceeds deposited in the Trust Account and promptly apply the same as necessary to the payment of the Refunded Bonds as herein provided. 4. The City has called the Refunded Bonds for redemption and payment prior to maturity on __________, 2016. You are hereby directed to provide for and give or cause the Prior Paying Agent (as hereinafter defined) to give timely notice of the call for redemption of the Refunded Bonds. The form and time of the giving of such notice regarding the Refunded Bonds shall be as specified in the ordinance authorizing the issuance of the Refunded Bonds. The City agrees to reimburse you for any actual out-of-pocket expenses incurred in the giving of such notice, but the failure of the City to make such payment shall not in any respect whatsoever relieve you from carrying out any of the duties, terms or provisions of this Agreement. 5. In addition, you are hereby directed to give or cause the Prior Paying Agent to give notice of the call of the Refunded Bonds, on or before the date the notice of such redemption is given to the holders of the Refunded Bonds, to the Municipal Securities Rulemaking Board (the “MSRB”) through its Electronic Municipal Market Access system for municipal securities disclosure or through any other electronic format or system prescribed by the MSRB for purposes of Rule 15c2-12 adopted by the Securities and Exchange Commission under the Securities Exchange Act of 1934, as amended. Information with respect to procedures for submitting notice can be found at https://msrb.org. 6. You shall remit the sum of $__________ on __________, 2016 to Wells Fargo Bank, N.A., Minneapolis, Minnesota, as paying agent for the Refunded Bonds (the “Prior Paying Agent”), such sum being sufficient to pay the principal of the Refunded Bonds on such date, and such remittance shall fully release and discharge you from any further duty or obligation thereto under this Agreement. 7. You shall make no payment of fees, due or to become due, of the Bond Registrar or the bond registrar and paying agent for the Bonds. The City shall pay the same as they become due. 8. If at any time it shall appear to you that the available proceeds of the deposits on demand in the Trust Account will not be sufficient to pay the principal of and interest on the Refunded Bonds, you shall notify the City not less than five (5) days prior to the __________, 2016, payment date and the City shall make up the anticipated deficit from any funds legally available for such purpose so that no default in the making of any such payment will occur. 398 of 612 Wells Fargo Bank, N.A. __________, 2016 Page 3 9. Upon final disbursement of funds sufficient to pay the Refunded Bonds as hereinabove provided for, you shall transfer any balance remaining in the Trust Account to the City and thereupon this Agreement shall terminate. Very truly yours, CITY OF EVANSTON, Cook County, Illinois By: ____________________________________ Mayor By: ____________________________________ City Clerk Accepted this ___ day of __________, 2016. WELLS FARGO BANK, N.A. Minneapolis, Minnesota By: ____________________________________ Its __________________________________ 399 of 612 400 of 612 For City Council meeting of July 11, 2016 Item APW1 Pesticide Usage on City Property For Discussion To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: David Stoneback, Public Works Agency Director Paul D’Agostino, Environmental Services Bureau Chief Subject: Pesticide Usage on City Property Date: July 6, 2016 Recommended Action: Staff supports continued limited use of certain pesticides by staff on specific sites. Background: Since 2010, City of Evanston staff has complied with our Integrated Pest Management policy adopted by resolution. This policy is geared to using sustainable pest control as well as pesticide reduction. Since the adoption of this policy, staff has reduced the use of pesticides by over 50%. The current practice of pesticide applications comply with all State regulations issued by the Department of Agriculture. All staff that apply any pesticides are licensed by the State as Certified Operators or Applicators, including the Bureau Chief and Greenways Supervisor. All sites are clearly posted once a pesticide is applied, and all personal protective equipment is used and inspected regularly. Beginning earlier this year, we have ceased using any pesticides at any of the lakefront parks. Our current uses of pesticides include the application of a non-selective herbicide with a backpack sprayer to spot treat hard to maintain areas that are also not typically frequented by park users. These include sidewalk cracks, fence lines, shrub beds, and the bases of sign posts. This product contains Glyphosate, which is the same active ingredient as Roundup. We normally treat these areas twice a year so that we eliminate the need to use a string trimmer every week. Staff also applies a pre-emergent granular herbicide to larger shrub beds to prevent weed seeds from sprouting in the early spring. These practices save an enormous amount of time for the maintenance crews so they can perform other maintenance work rather than hand pulling or cutting weeds during the summer months. The remaining non-selective herbicide is Garlon, which we only apply by brush to the stumps of invasive trees and shrubs when we clear them from our natural areas. Memorandum 401 of 612 We also use selected fungicides and insecticides when needed to maintain the health of the roses in the Merrick Rose Garden. If we did not apply these, most of the roses would not survive for very long, as some of the varieties are highly susceptible to black spot and many types of insects. Additionally, we use aquatic chemicals such as algaecides, dyes and sludge metabolizers to keep the ponds at Lovelace Park and Dawes Park as clear as possible, but these products have a very low toxicity level and are all safe to use when fish are present. For our Elm inoculation program, we use an injectable fungicide to treat all the public Elms once every three years. The product is injected directly into the base of the tree’s trunk, so there is very little chance for exposure to anyone. Lastly, on occasion when an athletic field needs to renovated due to poor turf conditions, we may hire an outside vendor to apply selective herbicides to the field so that staff can reseed it with turf grass. The specific products used are determined on a case by case basis, and depend on the specific weeds present, and whether there are other insect or disease problems present on a given field. We tailor these applications so that the only products applied are those that are necessary to address the actual problems with the individual field. We require the contractor to follow all State regulations and only proceed with this work when weather conditions are appropriate. 402 of 612 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, July 11, 2016 6:45 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WILSON, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF JUNE 27, 2016 III. ITEMS FOR CONSIDERATION (P1) Resolution 54-R-16, Approving a Plat of Subdivision for 1900-1904 Asbury Avenue City staff recommends approval of Resolution 54-R-16 to grant approval of the proposed subdivision of the property located at 1900-1904 Asbury Avenue from one lot into two lots. The proposed subdivision would include an ingress and egress easement over the south lot to allow access to the garage on the north lot from Emerson Street. For Action (P2) Ordinance 49-O-16, Modifying Notice Requirement Provisions for Planning and Zoning Cases The Plan Commission and staff recommend approval of the Zoning Ordinance Text Amendment to establish an applicant’s responsibility for mailed noticing requirements for planning and zoning cases. The proposal allows the City to contract the mailing of notices for planning and zoning cases to a third party service and makes the applicant responsible for the cost of the mailing service. For Introduction (P3) Ordinance 47-O-16, Planned Development, 1815 Ridge/Oak Avenue Staff recommends adoption of Ordinance 47-O-16 for approval of the Planned Development with rezoning from C2 Commercial to D4-Downtown Transition and a Special Use for Independent and Assisted Living units. The 10-story 163-unit residential building would consist of 102 independent and assisted living dwelling units, 31 Assisted Living units for residents with cognitive impairment, 30 memory care units and contain 67 parking spaces on site. The development includes one site development allowance for 102 dwelling units where a maximum 84 are allowed in the D4 zoning district. For Introduction 403 of 612 Planning & Development Committee Meeting Agenda July 11, 2016 IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 404 of 612 Planning & Development Committee Meeting Minutes of June 27, 2016 7:15 p.m. James C. Lytle Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: A. Rainey, M. Tendam, D. Wilson, J. Fiske, E. Revelle STAFF PRESENT: M. Masoncup, D. Latinovic, O. Murillo OTHERS PRESENT: PRESIDING OFFICIAL: Ald. Wilson I. DECLARATION OF QUORUM A quorum being present, Chair Wilson called the meeting to order at 7:16 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF JUNE 13, 2016 Ald. Rainey moved to approve the minutes of the June 13, 2016 meeting, seconded by Ald. Tendam. The committee voted unanimously 5-0 to approve the June 13, 2016 minutes. III. ITEMS FOR CONSIDERATION (P1) Ordinance 82-O-16 Granting Major Zoning Relief for No Additional Parking Spaces where 3 are Required for a Medical Office at 922 Noyes Street The Zoning Board of Appeals and City staff recommends approval of Ordinance 82- O-16 granting major zoning relief for no additional parking spaces where three additional parking spaces are required for a Medical Office, Evolution Spine & Sports Therapy, at 922 Noyes Street. The applicant has complied with all other zoning requirements, and meets the standards for variations. Suspension of the Rules is requested for Introduction and Action by City Council on June 27, 2016. For Introduction and Action Ald. Tendam moved to introduce and recommend approval of Ordinance 82-O- 16, seconded by Ald. Revelle. At Ald. Fiske request, the applicant stated he will be the sole employee initially and no more than two clients will be at the office at one time. The applicant intends to hire an office manager and massage therapist at a later time; no more than two to four clients will be visiting the office at any given time once that occurs. Ald. Fiske expressed concern over the Medical Office taking up storefront space, when typically this use would be located on the upper stories of buildings within the Noyes Street Business District. The committee voted 4-1 to introduce and recommend approval of Ordinance 82-O-16, with Ald. Fiske dissenting. DRAFT – NOT APPROVED 405 of 612 Planning & Development Committee Meeting Page 2 of 3 Minutes of June 27, 2016 (P2) Ordinance 83-O-16, granting a Special Use for a Resale Establishment, Goodwill Store & Donation Center, at 1916 Dempster Street The Zoning Board of Appeals and City staff recommends adoption of Ordinance 83- O-16 granting special use approval for a Resale Establishment, Goodwill Store & Donation Center, at 1916 Dempster Street in the C1 Commercial District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Staff recommends including additional conditions to deter any donations being left/dropped off after the business is closed, such as additional signage and a performance condition that if such activity is encountered it could result in revocation of the special use approval. For Introduction Ald. Tendam moved to introduce Ordinance 83-O-16, seconded by Ald. Revelle. Ald. Braithwaite introduced Paula Mitchell and Frank Schwab. Ald. Braithwaite noted concerns regarding operations and briefed the committee on job creation retail tax revenue benefits and how Goodwill fits into the existing retail mix of the plaza. Paula Mitchell, real estate consultant for Goodwill, noted that in the past, Goodwill stores have attracted additional retail tenants in shopping plazas in which they are located. She stated that the donation entrance for this location will be open one hour before regular store hours, as to mitigate donations drop-off outside of the hours of operation. Mitchell also stated other benefits Goodwill will bring to the area, including recycling, job creation, property/sales tax revenue, and involvement in community improvement efforts. Ald. Rainey expressed traffic circulation concerns, particularly for donation drop offs; said wayfinding signage/configuration might have to be added or reworked later. Ald. Fiske asked about processing of clothes, types of goods sold, and structure of organization. Ald. Tendam asked Mitchell to describe job wages and positions. 3 residents expressed concerns about future mid-to-high end retailers being deterred from locating in the plaza/area due to the ‘discount’ nature of Goodwill, the remaining TIF dollars for this shopping center, and the fit of Goodwill into the community. Ald. Wilson responded by stating that the important concern is over the shopping center’s success, as in the past, the shopping center has struggled to succeed. Ald. Fiske asked Frank Schwab, owner of Evanston Plaza if there has been any other interest in the commercial space and what has been proactively done to find alternative tenants. 406 of 612 Planning & Development Committee Meeting Page 3 of 3 Minutes of June 27, 2016 Mr. Schwab stated that no one else is in consideration as a tenant for this space, but he is in negotiations with other tenants for other spaces but cannot disclose the names at this time Ald. Rainey stated that she believes that Goodwill will be a good tenant. Ald. Revelle supports Goodwill’s mission and job creation. The committee voted unanimously 5-0 to introduce Ordinance 83-O-16. (P3) Ordinance 84-O-16, Amending the Special Use for a Convenience Store at 555 Howard Street in the B3 District Staff recommends approval of proposed Ordinance 84-O-16. The proposed Ordinance amends an existing special use for the convenience store located at 555 Howard Street to allow it to remain open until 1:00 a.m. instead of 10:00 p.m. For Introduction Ald. Rainey moved to introduce Ordinance 84-O-16, seconded by Ald. Tendam. Hatiz Yagoob, owner of Marathon Station at 555 Howard Street, thanks the committee for the opportunity to amend the special use to allow the Station to remain open until 1:00 am. Ald. Rainey said that the Marathon Station is a member of the Howard Business Association, complied with landscaping requirements and neighbors’ requests and believes the Applicant is entitled to extended operation hours. The committee voted 5-0 to introduce Ordinance 84-O-16. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT Ald. Revelle moves to adjourn, seconded by Ald. Tendam. The committee voted 5-0 to adjourn. The meeting was adjourned at 8:25 p.m. Respectfully submitted, April Swanson 407 of 612 For City Council meeting of July 11, 2016 Item P1 Resolution 54-R-16, Approval of Plat of Subdivision for 1900-1904 Asbury Ave. For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Subject: Resolution 54-R-16 1900-1904 Asbury Avenue Subdivision Date: June 30, 2016 Recommended Action: City staff recommends adoption of Resolution 54-R-16 to grant approval of the proposed subdivision of the property located at 1900-1904 Asbury Avenue from one lot into two lots. Background The property is zoned B-1, Business District. The 60.04-foot wide property is currently improved with two principal buildings and a one-car detached garage in the rear. A one- story commercial building is located at the northwest corner of Emerson Street and Asbury Avenue while a two-and-half story single-family home is located to the north of the commercial building with frontage along Asbury Avenue. The commercial building is occupied with an attorney’s office and a resale establishment. Proposal The applicant, Lenore Jean-Baptiste, is proposing to subdivide the existing property into two 30-foot wide lots, one for each existing principal building fronting on Asbury Avenue. The proposed subdivision would include an ingress and egress easement over the south lot to allow access to the garage on the north lot from Emerson Street. The proposed lots will exceed the minimum lot dimension requirements for the district: 1900-1904 Asbury Ave Subdivision Minimum Required South Lot 1900 Asbury Ave North Lot 1904 Asbury Ave Lot Width N/A 30.04 ft. 30 ft. Lot Size Residential use: 2,500 sq. ft./unit Non-residential use: N/A 3,004 sq. ft. 3,000 sq. ft. Memorandum 408 of 612 Per Section 4-11-1, “Subdivisions,” of the City Code, the Director of the Public Works Agency and the City Engineer have reviewed the proposed subdivision and determined that all required city infrastructure already exists in the neighborhood and no new public infrastructure is needed. The report (attached) highlights the existing concrete curb and fence which encroach 0.4 feet over the property line onto the Asbury Avenue right-of-way (public walk). The applicant will be required to obtain easement rights to keep the existing curb and fence partially located on the public right of way. The proposal will enable the applicant to sell individual buildings separate from one another. The proposed subdivision will not have any adverse effects on the values of surrounding properties in the area and will be in general harmony with the B1 District. Attachments Resolution 54-R-16 Public Works Agency Director Memorandum dated June 14, 2016 409 of 612 6/30/2016 54-R-16 A RESOLUTION Approving a Plat of Subdivision for 1900-1904 Asbury Avenue WHEREAS, pursuant to Subsection 4-11-1-(B) of the Evanston City Code of 2012, as amended (the “City Code”), the City Council may approve of a plat by means of a resolution; and WHEREAS, the City intends to subdivide the property located at 1900- 1904 Asbury Avenue, Evanston, Illinois (the “Subject Property”), legally described in Exhibit A, which is attached hereto and incorporated herein by reference; and WHEREAS, the City Council hereby finds that the proposed plat complies with all applicable provisions of Title 4, Chapter 11 of the City Code, subject to certain conditions, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Pursuant to Title 4, Chapter 11 of the City Code, the City Council hereby approves the proposed Plat of Subdivision, attached hereto as Exhibit B and incorporated herein by reference, subject to the following conditions: (A) The final plat of subdivision must substantially conform to the 1900-1904 Asbury Avenue Subdivision plat prepared by B.H. Suhr & Company, Inc. dated May 12, 2016, except as such plat may be modified to conform to the City Code, Resolution, and Ordinance; (B) A permanent private easement must be granted to Lot 2, located at 1904 Asbury Avenue and further depicted in Exhibit B, for driveway access to Emerson Street over Lot 1, located at 1900 Asbury Avenue and further depicted in Exhibit B; and 410 of 612 54-R-16 ~2~ (C) The property owner of 1904 Asbury Avenue must either: (1) remove and/or relocate the concrete curb and fence located on the public right-of-way; or (2) apply for an easement permitting the fence and curb to remain in its current location and pay all associated fees and costs. SECTION 3: The City Manager and/or his designee(s) is/are hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest, any documents necessary to implement the terms of this resolution. SECTION 4: This resolution shall be in full force and effect from and after the date of its passage and approval in the manner required by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 411 of 612 54-R-16 ~3~ EXHIBIT A Legal Description THE SOUTH 10 FEET OF THE EAST 100 FEET OF LOT 10 AND THE EAST 100 FEET OF LOT 11 IN BLOCK 6 IN T. CRAVEN’S RESUBDIVISION OF BLOCKS 1, 5, AND 7 IN GRANT AND JACKSON’S ADDITION TO EVANSTON, SAID ADDITION BEING A SUBDIVISION OF THE SOUTH PART OF THE NORTHEAST ¼ OF THE NORTHEAST ¼ OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 10-13-212-027-0000 COMMONLY KNOWN AS: 1900-1904 Asbury Avenue, Evanston, Illinois. 412 of 612 54-R-16 ~4~ EXHIBIT B Plat of Subdivision 413 of 612 414 of 612 415 of 612 For City Council meeting of July 11, 2016 Item P2 Ordinance 49-O-16, Mailed Noticing Requirements for Planning and Zoning Cases For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Subject: Ordinance 49-O-16 Establishment of Responsibility for Mailed Noticing Requirements for Planning and Zoning Cases 16PLND-0036 Date: June 30, 2016 Recommended Action: The Plan Commission and staff recommend approval of the Zoning Ordinance Text Amendment to establish applicant’s responsibility for mailed noticing requirements for planning and zoning cases. The proposal allows the City to contract the mailing of notices for planning and zoning cases to a third party service and makes the applicant responsible for cost of mailing service. Background For planning and zoning applications, the Zoning Ordinance requires that several methods be used to inform neighboring property owners of pending cases. These include sign posting at the site location, newspaper and City website posting of the case, and mail and email notices. For mailed notices, zoning ordinance requirements specify that information regarding cases be provided via first class mail to neighboring property owners within specified distances of site locations (250, 500 or 1,000 feet). The zoning ordinance currently specifies that mailed noticing requirements are the responsibility of the City. The ordinance also stipulates that a failure of delivery of such mailed notices will not automatically invalidate a hearing or application due to the additional forms of notice given. The procedure for providing mailed notices involves a number of steps. First, staff generates a list of taxpayers to be noticed using the City’s geographic information system (GIS) software which is periodically updated with Cook County Tax Assessor data. Staff then prepares the notices, the number of which can range from approximately 50 for a 250 foot radius mailing, to several thousands of notices for a 1,000 foot radius mailing. Once the notices are prepared, they are folded and placed in envelopes and sent to the City Clerk’s office for postage and mailing. Memorandum 416 of 612 Staff estimates that up to one-third of the time taken to process applications for planning and zoning cases is spent on processing notices. It is estimated that the amount of time taken to process notices is approximately 10 hours a week and 40 hours per month (excluding time spent by City Clerk’s Office staff to prepare postage). Proposal Overview Based on feedback from the Plan Commission and staff research, staff is proposing to amend the zoning ordinance to allow the City to contract the mailing of notices for all planning and zoning cases to a third party mailing service vendor and make the applicant responsible for cost of that service. The specification in the zoning ordinance that a failure to provide mailed notice will not automatically invalidate a hearing/application will remain unchanged. For each case, staff would initiate a work order and provide the notice template, which will be a postcard (sample below), and the list of property owners within the specified radius of the subject property to the selected third party mailing service vendor. The vendor would supplement the list of property owners to be notified with those in surrounding municipalities (e.g. Skokie Wilmette or Chicago), should those properties fall within the required mailing radius. The vendor would then print and mail the notices and generate an invoice. The invoice would then be sent directly to the applicant for payment. Front of postcard Back of postcard The existing planning and zoning application fees paid to the City would remain unchanged. The proposal would, however, result in a cost increase to the applicants as the invoice for the mailing service would be paid directly by the applicants to the third party vendor. A Request for Quotes was drafted and distributed to 5 third party vendors (On-Track Fulfillment, Sebis Direct, The Blueprint Shoppe, Inc., InfoUSA, and Property Insights), with the capability of creating and mailing notices. Two of the vendors are Evanston based businesses. The cost proposals are summarized in the table below: 417 of 612 Company Name Average Cost Per Notice Cost for Supplemental List Base Service Fee Sebis Direct $1.15 for 250 ft. radius $.55 for 500 ft. radius $.19 for 1000 ft. radius NA* $85 On-Track Fulfillment (Evanston based) No response No response No response The Blueprint Shoppe, Inc. (Evanston based) $.70 $275 NA InfoUSA $.60 $170 NA Property Insight No response No response No response *Cost included in base service fee If the proposed text amendment is approved, based on the submitted cost estimates and the ability to process the work order requests in needed time frames, staff would select The Blueprint Shoppe, Inc. as the vendor for all future mailed notices. Given the minimal cost difference between lowest bidder (InfoUsa) and The Blueprint Shoppe, Inc. and the fact that the applicant would be responsible for the direct costs of the mailing service, staff believes it is important to select an Evanston based business for the service. If deemed preferable, the proposal could be modified so that City staff would retain the responsibility for mailing the notices in-house for zoning applications with 250-foot radius for notification. While the intent of the planning and zoning application fees is not to achieve full cost recovery for processing applications, the proposal aims to create a more equitable scenario in which the applicant is responsible for a larger share of the true cost of reviewing and processing an application. Using third party services will improve turnaround time of reviewing and processing applications and overall efficiency. The proposal is consistent with the goals, objectives, and policies of the Comprehensive General Plan through its promotion of increased efficiency related to application processing and review. Legislative History June 8, 2016 – The Plan Commission unanimously recommended approval of the proposed text amendment as amended. May 11, 2016 – The Plan Commission recommended that staff look into additional third party mailing options for all planning and zoning cases and consider making the applicant responsible for the cost of mailing services Attachments Proposed Ordinance 49-O-16 Link to Plan Commission Packet for 06/08/2016 Draft Plan Commission Minutes for the 06/08/2016 Meeting Request for Quotes Memo Existing Planning and Zoning Application Fee Schedule 418 of 612 4/21/2016 6/29/2016 49-O-16 AN ORDINANCE Amending Various Parts of Title 6, Chapter 3 of the Evanston City Code Modifying Notice Requirement Provisions NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Subsection 6-3-4-6(C) of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (C) Mailed Notices Required for Redistricting or Rezoning: Notice shall also be given by The City will provide notice, through the use of a third party service, by first class mail to all owners of property within a five-hundred-foot radius of the property lines of the subject property, inclusive of public roads, streets, alleys and other public ways from the area proposed to be rezoned or redistricted whose addresses appear on the current tax assessment list as provided by the applicantCity. The applicant must pay any and all fees and postage associated with mailing such notice pursuant to this Section. The failure of delivery of such notice, however, shall not invalidate any such amendment. In addition, a sign shallmust be posted on the property for a minimum of ten (10) working days prior to the public hearing indicating the place, time and date of the hearing. Such notice shall beis sufficient notice for the initial hearing, as well as any continuances of the same hearing, if any. SECTION 2: That Subsection 6-3-5-7(C) of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (C) Mailed Notices Required: Notice shall also be given by The City will provide notice, through the use of a third party service, by first class mail to all owners of property within a five-hundred-foot radius of the property lines of the subject property, inclusive of public roads, streets, alleys and other public ways whose addresses appear on the current tax assessment list as provided by the applicantCity. The applicant must pay any and all fees and postage associated with mailing such notice pursuant to this Section. The failure of delivery of such 419 of 612 49-O-16 ~2~ notice, however, shalldoes not invalidate any such amendment. Such notice shall beis sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. SECTION 3: That Subsection 6-3-5-16(C) of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (C) Mailed Notices Required: Notice shall also be given by The City will provide notice, through the use of a third party service, by first class mail to all owners of property within a five-hundred-foot radius of the property lines of the subject property, inclusive of public roads, streets, alleys and other public ways whose addresses appear on the current tax assessment list as provided by the applicantCity. The applicant must pay any and all fees and postage associated with mailing such notice pursuant to this Section. SECTION 4: That Subsection 6-3-6-8(C) of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (C) Mailed Notices Required: Notice shall also be given by The City will provide notice, through the use of a third party service, by first class mail to all owners of property within a one-thousand-foot radius of the property lines of the subject property, inclusive of public roads, streets, alleys and other public ways from the subject property whose addresses appear on the current tax assessment list as provided by the applicantCity. The applicant must pay any and all fees and postage associated with mailing such notice pursuant to this Section. The failure of delivery of such notice, however, shalldoes not invalidate any such hearing. Such notice shall beis sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. SECTION 5: That Subsection 6-3-6-12(C) of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (C) Major Adjustments: Any adjustment to the approved development plan not authorized by Subsection (B) of this Section, shall beis considered to be a major adjustment. The City will provide notice, through the use of a third party service, by first class mail to all owners of property within a one thousand foot radius of the property lines of the planned development, inclusive of public roads, streets, alleys and other public ways from the planned development site whose addresses appear on the current tax assessment list. The applicant must pay 420 of 612 49-O-16 ~3~ any and all fees and postage associated with mailing such notice pursuant to this Section. Upon providing such notice, tThe Plan Commission following notice to all property owners whose properties are located within a one-thousand-foot radius of the property boundary of the planned development, may approve an application for a major adjustment to the development plan not requiring a modification of written conditions of approval or recorded easements upon finding that any changes in the plan as approved will be in substantial conformity with such development plan. SuchThe aforementioned notice shall be sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. If the commission determines that a major adjustment is not in substantial conformity with the final development plan as approved, then the commission shallmust review the request in accordance with the procedures set forth in Section 6-3-6-8 of this Chapter. SECTION 6: That Subsection 6-3-7-5(D) of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (D) Mailed Notices Required: Notice shall also be given by The City will provide notice, through the use of a third party service, by first class mail to all owners of property within a one thousand (1,000) feet foot radius of the property lines in each direction of the subject property, inclusive of public roads, streets, alleys and other public ways from the subject site whose addresses appear on the current tax assessment list as provided by the applicant. The applicant must pay any and all fees and postage associated with mailing such notice pursuant to this Section. The failure of delivery of such notice, however, shalldoes not invalidate any such hearing. In addition, a sign shallmust be posted on the property for a minimum of ten (10) working days prior to the public hearing indicating the place, time and date of the hearing. Such notice shall beis sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. SECTION 7: That Subsection 6-3-8-10(A) of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (A) Mailed Notices Required: Notice shall also be given by The City will provide notice, through the use of a third party service, by first class mail to all owners of property within a five-hundred-foot radius of the property lines of the subject property, inclusive of public roads, streets, alleys and other public ways from the subject site whose addresses appear on the current tax assessment list as 421 of 612 49-O-16 ~4~ provided by the applicantCity. The applicant must pay any and all fees and postage associated with mailing such notice pursuant to this Section. The failure of delivery of such notice, however, shalldoes not invalidate any such hearing. In addition, a sign shallmust be posted on the property for a minimum of ten (10) working days prior to the public hearing indicating the place, time and date of the hearing. Such notice shall beis sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 9: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 10: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 11: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2016 Adopted: _________________, 2016 Approved: ___________________________, 2016 ________________________________ Elizabeth B. Tisdahl, Mayor 422 of 612 49-O-16 ~5~ Attest: ______________________________ Rodney Greene, City Clerk Approved as to form: ________________________________ W. Grant Farrar, Corporation Counsel 423 of 612 DRAFT Page 1 of 4 Plan Commission Minutes 6/8/2016 MEETING MINUTES PLAN COMMISSION Wednesday, June 8, 2016 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Jim Ford (Chair), Colby Lewis, Carol Goddard, Terri Dubin, Simon Belisle, Peter Isaac, Patrick Brown, Andrew Pigozzi, Members Absent: Kwesi Steele Associate Members Present: none Associate Members Absent: Scott Peters Staff Present: Meagan Jones, Neighborhood and Land Use Planner Damir Latinovic, Planning and Zoning Administrator Presiding Member: Jim Ford, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Ford called the meeting to order at 7:00 P.M. 2. APPROVAL OF MEETING MINUTES: May 11, 2016 Commissioner Goddard made a motion to approve the minutes from May 11, 2016. Commissioner Lewis seconded the motion. A voice vote was taken and the minutes were approved unanimously. 3. OLD BUSINESS (Continued from May 11, 2016 meeting) Chairman Ford explained the general meeting procedure, schedule, agenda item, time limits on public testimony and opportunities for cross examination of witnesses. Chairman Ford concluded by saying that the Plan Commission forwards a recommendation to the City Council which makes the final determination on any matters discussed by the Plan Commission. A. ZONING ORDINANCE TEXT AMENDMENT 16PLND-0036 Public Noticing Requirements A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to establish responsibility for mailed noticing requirements for Planning and Zoning cases. 424 of 612 DRAFT Page 2 of 4 Plan Commission Minutes 6/8/2016 Ms. Jones presented the staff report. The updated proposed text amendment would enable staff to contract with a third party mailing service in order to create and mail notices to property owners and place the responsibility of costs for mailing services onto the applicant. Ms. Jones shared information on additional research done since the May meeting then reviewed the standards of approval and stated that staff recommends approval of the text amendment. Chairman Ford opened the Commission deliberation. Commissioner Dubin inquired about the responsibility of verifying the property owner addresses should an applicant take on the mailing of the notices. Ms. Jones stated that the updated proposal would remove the option of an applicant mailing the notices themselves and place the responsibility onto the third party mailing service that is selected. Commissioner Lewis asked for clarification regarding whether the revised amendment would apply to all cases requiring mailed notices regardless of the radius that notification must be sent to. Ms. Jones responded that this would apply to all cases requiring mailed notification whether it is within a 250, 500 or 1000 foot radius. He then inquired about how the contractor would be chosen and how the mailing would be handled for taxpayers outside of the City of Evanston. Ms. Jones replied that cost would be taken into consideration when selecting the contractor. Each service contractor has the ability to create the radius and obtained taxpayer information Commissioner Brown asked if the cost would be incorporated into the current zoning fees. Ms. Jones stated that the fees associated with mailing notices would be in addition to the existing application fees for planning and zoning projects. Chairman Ford, asked for clarification as to why 250 radius is now included. Ms. Jones responded that discussion during the May meeting brought up an opinion that if efficiency and equity is the goal of the proposal, then all mailed notice radii should be considered for inclusion in the proposal. Staff looked at this discussion item, considered the costs to use a third party service for these cases and decided to include the 250 radius mailings in the proposal. Commissioner Lewis asked if the mailings are required twice for each case or just for 250 foot radius. Mr. Latinovic clarified that for both minor variations, fence variations and substitutions of special use permits one notice is sent to alert adjacent property owners that there is a case, then again once a decision is made. Lewis stated that it may be more appropriate for a decision to come directly from the City. Mr. Latinovic stated that this was considered; however, since proposed notices would include information provided from the City as well as the logo, notices for these cases could be included and still be official. Commissioner Goddard asked how much time is spent on the minor variations. Mr. Latinovic stated that for minor variations, there are a larger number cases with a smaller number of notices that are sent out. Since notices are sent twice, time spent on them can add up. 425 of 612 DRAFT Page 3 of 4 Plan Commission Minutes 6/8/2016 Mr. Lewis asked for clarification on the pricing scale of the two companies researched by staff. Ms. Jones stated that On-Track Fulfillment has a base fee for mailings then a scale of pricing depending on mailing size and quantity; Sebis Direct does not charge the base fee and charges per document. A brief discussion followed regarding suggesting a request for proposals should include a stipulation for fair pricing for the applicant. Chairman Ford inquired whether or not verifying taxpayer addresses would incur an additional cost and whether or not it is necessary. Mr. Latinovic stated that staff does an initial review of the list and would continue to do so prior to sending the list to the third party service. An agreement with county will be pursued to obtain data for other municipalities so that, in the future, additional costs will not be incurred for that service. There is no responsibility on the applicant to verify the taxpayer addresses. Commissioner Brown asked if staff could request a copy of supplemental lists should it be needed. Staff confirmed that this would be part of the procedure. Commissioner Belisle reiterated what the process would be. Mr. Latinovic confirmed and a brief discussion followed on the overall process for the mailings as proposed as well as considering the third party mailing service as the agent of the City versus the applicant. Chairman Ford asked for confirmation that the provision stating that a failure of a mailed notice to be delivered would not invalidate a public hearing would still stand. Mr. Latinovic confirmed that provision would be unchanged. Commissioner Dubin inquired about other municipalities’ ability to obtain and check taxpayer information for similar cases. Mr. Latinovic stated that other cities have a similar process and taxpayer information is occasionally inaccurate due to changes in owners or similar issues, those who use third party services tend to have more accurate information due to their ability to more frequently update data or pay for additional information. Commissioner Lewis inquired about an ordinance and what language would need to be included. Mr. Latinovic stated that based on the last meeting, staff decided to wait on updating the originally drafted ordinance until a more concrete proposal was obtained. A brief discussion followed as to whether or not needed language updates would be better suited for internal policies and guidelines versus an ordinance and conditions for the request for quotes, including ensuring that a service be chosen that provides a fair and equitable cost to the applicant. Commissioner Goddard made the motion to recommend approval of the text amendment provided by staff as modified to select the third party mail service based on most equitable cost for all applicants. Commissioner Isaac seconded the motion. It was agreed that a draft ordinance for text amendment would be emailed to the Commissioners prior to it proceeding to City Council. A roll call vote was taken and the motion was approved, 8-0. Ayes: Belisle, Brown, Dubin, Ford, Goddard, Isaac, Lewis, Pigozzi, Nays: None 426 of 612 DRAFT Page 4 of 4 Plan Commission Minutes 6/8/2016 4. OTHER BUSINESS Mr. Latinovic provided information on the next community meeting planned for the proposed North Downtown Planning Area. 5. PUBLIC COMMENT Jessica Feldman asked whether or not the City would obtain a copy of invoices/receipts sent to the applicant and that the City should consider a single contractor for cases such as these. Ms. Jones confirmed that the city would obtain copies of invoices and receipts sent to the applicants for the mailings. 5. ADJOURNMENT There being no further discussion, Commissioner Lewis made a motion to adjourn the meeting. Commissioner Dubin seconded the motion. A voice vote was taken and the motion was approved by voice call 8-0. The meeting was adjourned at 7:50 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 427 of 612 1 | P a g e To: Printing and Mailing Service Vendors From: Damir Latinovic, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Subject: Mailing of Meeting Notices for Planning and Zoning Cases Date: June 21, 2016 The Community Development Department is seeking a vendor who can assist staff in creating and mailing notification postcards to property owners on an ongoing basis. The mailing process would consist of:  City staff providing a template with project case information for the postcard along with a list with property owners of Evanston addresses within a certain radius (250, 500 or 1000 foot) of the project’s address. o In certain cases, staff would depend on the vendor to provide a list of property owner information for addresses that fall outside of City of Evanston boundaries.  Vendor using the provided template and property owner list(s) to print 4.25” X 6” notification postcards and provide postage. Postcard will need to meet post office specifications.  Vendor sending the notification postcards to a post office to be mailed out to the property owners within 5 days of receipt of mailing information.  Vendor to generate an invoice that would be sent to a provided project contact, with a copy sent to city staff.  Vendor sending receipt of payment to provided project contact, with a copy sent to city staff. **It is important to note that payment of the invoice will not be coming from the City of Evanston but from the provided project contact. Mailings will vary in size and frequency but will be approximately as follows: Mailing radius Approximate Number of Addresses 250 feet 25 - 50 500 feet 100 - 300 1000 feet 1000 - 2000 Memorandum 428 of 612 2 | P a g e The Timeline is below:  June 22, 2016- Request for Quotes sent.  June 27, 2016- Deadline to submit questions (responses to be sent: June 29, 2016).  July 1, 2016- Deadline for Quote submittal. o All quotes submitted must include a price breakdown with all associated costs, including those based on the number of postcards mailed as well as for generating the list of property owners/addresses outside of Evanston. Please email quotes to: Meagan Jones at mmjones@cityofevanston.org o Cover memo should include:  Minority, women Owned or Evanston Based Business if applicable  References  Experience with such projects  Ability to meet the deadline specified  July 15, 2016 -Vendor notified if they are awarded the Contract. Example Postcard Front 429 of 612 3 | P a g e Back 430 of 612 ZONING FEESPlanning & Zoning Division P. 847.448.4311 E. zoning@cityofevanston.org March 2, 2015 2100 Ridge Avenue Evanston, Illinois 60201 F. 847.448.8126 www.cityofevanston.org/zoning : 1 - Multiple varia Commercial & Multi Family Residential Single Family Residential & Two Family Residential APPLICATION Minor Variation Fence Variation $250 Major Variation Family Necessity Variation $600 $350 Major Variation after commencement of construction $1,500 Special Use Permit Unique Use Permit $600 Substitution for an Existing Special Use $400 Hospital Special Use $1,100 Drive-In Special Use $1,100 APPLICATIONS FOR ZONING RELIEF 431 of 612 ZONING FEESPlanning & Zoning Division P. 847.448.4311 E. zoning@cityofevanston.org March 2, 2015 2100 Ridge Avenue Evanston, Illinois 60201 F. 847.448.8126 www.cityofevanston.org/zoning OTHER APPLICATIONS ZONING ANALYSES Planned Development $5,000 Developments of: >= 24 units, or >= 20,000 sf floor area, or on lots >= 30,000 sf Major Adjustment to Planned Development $2,000 Minor Adjustment to Planned Development $500 Extension Amendment for Planned Development $500 Map Amendment (petition to rezone property) $600 Text Amendment (petition to change a zoning regulation) $600 Appeal of an administrative decision or zoning violation $250 Major Home Occupation Permit $25 Minor Home Occupations do not require a permit Zoning Analysis: (ALL major and minor construction projects, Determination of Use, Certificate of Zoning Compliance) $100 Projects of < 10,000 sf construction $150 Projects of >= 10,000 sf construction Plat Approval $300 Requires zoning analysis for each resulting improved lot 432 of 612 For City Council meeting of July 11, 2016 Item P3 Ordinance 47-O-16, Planned Development - 1815 Ridge/Oak Avenue For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Department Damir Latinovic, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Subject: Ordinance 47-O-16 Planned Development, 1815 Ridge/Oak Avenue, 15PLND-0112 Date: June 30, 2016 Recommended Action: Staff recommends adoption of Ordinance 47-O-16 for approval of the Planned Development with rezoning from C2 Commercial to D4-Downtown Transition and Special use for Independent and Assisted Living units. The 10-story 163-unit residential building would consist of 102 independent and assisted living dwelling units, 31 Assisted Living units for residents with cognitive impairment, 30 memory care units and 67 parking spaces on site. The development includes 1 site development allowance request for 102 dwelling units where maximum 84 are allowed in the D4 zoning district by Code. Staff recommends that the proposed installation of a public art element on site be replaced with a $10,000 contribution to the public art fund. Such funds can then be used for installation of more appropriate public art element in the vicinity of the site, such as the Emerson/Ridge/Green Bay intersection. The proposed public benefits of the project are outlined on page 5 of the memorandum. Background The .77 acre site, currently vacant, was previously improved with a one-story National School Towel Service building. The project site also includes City-owned land north of the former National School Towel Service building. Both the City-owned parcel and the former National School Towel Service building parcel are under contract and to be purchased by the applicant pending land use entitlement approvals. The uses surrounding the site include: Mt. Zion Missionary Baptist Church south of the site as well as the 8-story 1717 Ridge apartment building; Metra railroad right-of-way to the north and east; the 14 and 16-story E2 apartment building east of the railroad tracks; and multi-family residences and office uses to the west including the 6-story Grand Bend at Green Bay Road and 4-story 1800 Ridge Avenue building. Memorandum 433 of 612 The proposed building as approved by Plan Commission was originally 11 stories high and included a total 165 units (102 assisted living and independent living dwelling units, 31 assisted living units for residents with cognitive impairment and 30 memory care units) and 67 parking spaces. 1815 Ridge/Oak Avenue Proposed Planned Development The revised plans call for a 10 story building including 102 assisted living and independent living dwelling units, 31 assisted living units for residents with cognitive impairment and 30 memory care units. A total of 67 parking spaces will be provided. Compliance with the Zoning Ordinance Rezoning As part of the Planned Development approval, the applicant is requesting rezoning of the property from C2 Commercial (which does not allow any type of residential uses) to D4 Downtown Transition District. Per Zoning Ordinance, the intent of the D4 district is to provide for infill development and redevelopment within downtown Evanston with massing and scale of structures reflective of established uses providing a transition between downtown and districts adjacent to the downtown. Special Use The applicant is requesting Special Use approval for the Assisted Living (memory care and assisted living units) and Independent Living dwelling units in the building. Assisted and Independent Living facilities are allowed as a Special Use when located above the ground floor in the D4 district. Planned Development The applicant is also requesting Special Use approval for a Planned Development to construct the10-story (105-foot high) senior living residential building. The applicant is requesting approval of one site development allowance: 434 of 612 1815 Ridge/Oak Ave. Site Development Allowances Required / Max. Permitted Site Development Allowance Proposed # of dwelling units 84 (400 sq. ft. /DU) N/A 102 Building Composition The ground floor of the 105 foot tall building will consist of the building’s parking garage with 18 parking spaces, 2 loading spaces, administrative offices and a lobby entrance on the south side of the building off of the existing east-west alley adjacent to the south. The second level includes additional 49 parking spaces for a total of 67 parking spaces on site. The 3rd floor of the building includes a “town center” which will consist of amenities such as a wellness center, salon, theater, community room, dining area, business center, library and 2 outdoor garden terraces on the east and west sides of the building. The third floor also includes 6 assisted living units. The 4th floor will house 30 memory care units and associated services. This level will also have a smaller secured garden terrace. The 5th floor will consist of 31 assisted living units for residents with cognitive impairment along with a lounge, dining space and terrace. Floors 6 through 8 will consist of additional assisted living units, approximately 21 dwelling units per floor. Floors 9 and 10 will consist of independent living dwelling units with a mix of studio, 1 bedroom and 2 bedroom apartments. An amenity space for the residents and a greenroof are also proposed as part of the 10th floor. Site Layout The vehicular access to the site will be from Oak Avenue. Residents and visitors will be able to drive immediately off of Oak Avenue to access the upper level of the parking garage or turn left towards the covered drop-off area to access the ground floor parking entrance just east of the lobby. To exit, vehicles will make a u-turn onto the alley and proceed towards Oak Avenue. There will be no access to or from Ridge Avenue, except for emergency vehicles only. As one of the public benefits, the applicant is proposing to widen Oak Avenue, creating a two way street to accommodate traffic to the site. This design will maintain the existing 14 metered parking spaces on both sides of Oak Avenue north of Clark Street with installation of a new public sidewalk on the west side of Oak Avenue. West of the site, along Ridge Avenue, the applicant will provide a 5 foot wide public sidewalk with 13 street trees planted within a new 7 foot, 6 inch parkway. There will be a total 12 new bike racks for building visitors, located along Ridge Avenue and off of Oak Avenue, as well as a seating garden just southwest of the building. The applicant is also proposing a pocket park just north of the building. The maintenance of this park will be applicant’s responsibility that will be contracted to a local landscape maintenance company. 435 of 612 1815 Ridge/Oak Avenue, Ground Floor Plan Parking and Traffic Based on the number and type of units proposed and the total number of projected employees (100), the proposed building is required to have a total of 67 parking spaces. The applicant is proposing a total of 67 parking spaces for the proposed development. A convenience shuttle is also proposed to be utilized for residents to reduce the need for vehicles to access amenities in the surrounding area. The Parking and Traffic Study submitted by the applicant concludes that the proposed parking arrangement will meet the parking demand of the building tenants. The building will be targeted to residents over the age of 55 who are expected to have fewer vehicles and utilize convenience shuttles provided by the facility, walk or bike to nearby amenities. The facility is also located in close proximity to the transit stops and multiple bus lines. A valet service will be implemented on days when an increase in the number of visitors is expected. The applicant will provide improvements to Church Street and Oak Avenue intersection to include pedestrian countdowns and high visibility crosswalks, traffic signage at Clark Street and Oak Avenue, and pedestrian crosswalk improvements at intersections immediately south of the site as a public benefit of the project. Public Benefits The proposed development will replace a vacant site and generate additional property tax to the community. The proposed building will also provide an additional living option for senior residents in Evanston. 436 of 612 The applicant has committed to and the Ordinance includes the following public benefits, at a total estimated cost of $900,000, as part of the Planned Development proposal: 1. Affordable Housing a) 2 on-site units at 80% AMI and b) $400,000 contribution to Affordable Housing Fund, an equivalent of a 6 unit contribution to the project, or 60% of current Inclusionary Housing Ordinance (IHO) requirement). The PD application was submitted prior to the recent adoption of the Inclusionary Housing Ordinance and is therefore exempt from current IHO requirements. 2. Streetscape improvements along Ridge Avenue, extending south to Clark Street, east through the adjacent alley and south on Oak Avenue to Clark Street including: a public sidewalk, new 8 foot landscaped parkway going from the northern tip of the project south to Clark Street, increased landscaping within traffic control improvements and two public seating areas. 3. An art installation within the pocket park north of the proposed building. (Staff recommends a $10,000 contribution to public art fund in-lieu of on- site public art installation.) 4. Traffic control improvements to sidewalks and crosswalks at and near the site as follows: a. An improved traffic island, high visibility cross-walks and improved signage at the Oak Avenue and Clark Street intersection. b. Improvements to Oak Street including widening of the street from the project site to Clark Street and creation of vehicular access to the Mt. Zion Church parking lot. c. Installation of high visibility crosswalks at the intersection of Clark Street and Ridge Avenue. d. Installation of pedestrian countdowns and four high visibility crosswalks at Church Street and Oak Avenue. e. Pedestrian connection (sidewalk) from Ridge Avenue to Oak Avenue, south to Clark Street. 5. A $10,000 sponsorship for Divvy bike share program 6. 28 Bicycle parking spaces for visitors on the west and south portions of the development. 7. Hiring of minimum of 10 Evanston residents during construction and offering of the estimated 50 permanent jobs to Evanston residents, subject to their qualifications for employment. 8. Minimum LEED Silver certification (required by Green Building Ordinance) which will include a green roof and terrace space. Standards of Approval The proposed development meets the standards for approval of Zoning Ordinance Map Amendment (rezoning) in Section 6-3-4-5, standards for Special Use in Section 6-3-5- 10, the Standard for Planned Developments in Section 6-3-6-9 and standards and guidelines established for Planned Developments in the D4 Downtown Transition District in Section 6-11-1-10 437 of 612 Legislative History April 6, 2016 – The Plan Commission voted 4-2 to recommended approval of the proposed Planned Development with conditions outlined in the staff report memo dated April 1, 2016 (which are incorporated into the Ordinance) as well as the added condition that the operator be chosen for the facility prior to P&D review. March 9, 2016 – The Plan Commission opened the public hearing and heard testimony by the applicant and general public. A continuance was requested by one of the surrounding residents and granted to April 6, 2016. February 17, 2016 –The Design and Project Review Committee (DAPR) Committee recommended unanimous approval of the proposed development. Attachments Proposed Ordinance 47-O-16 Link to Applicant’s Revised PD Application dated 06/23/16 Applicant’s Response Letters dated 06/23/16 Community Feedback Received Since the 04/06/2016 Plan Commission Meeting (Letter from Daniel Shapiro Law representing 1800 Ridge Ave. Lofts HOA and 1830 Ridge Condo HOA) Plan Commission Meeting Minutes 04/06/2016 and 03/09/2015 Link to Plan Commission Packet for 04/06/2016 438 of 612 439 of 612 440 of 612 441 of 612 442 of 612 443 of 612 444 of 612 445 of 612 446 of 612 447 of 612 448 of 612 449 of 612 450 of 612 451 of 612 452 of 612 453 of 612 454 of 612 455 of 612 456 of 612 457 of 612 458 of 612 459 of 612 460 of 612 461 of 612 462 of 612 463 of 612 464 of 612 465 of 612 466 of 612 467 of 612 468 of 612 469 of 612 470 of 612 471 of 612 472 of 612 473 of 612 474 of 612 475 of 612 476 of 612 477 of 612 478 of 612 479 of 612 480 of 612 481 of 612 482 of 612 483 of 612 484 of 612 485 of 612 486 of 612 487 of 612 488 of 612 489 of 612 490 of 612 491 of 612 492 of 612 493 of 612 494 of 612 495 of 612 496 of 612 497 of 612 498 of 612 499 of 612 500 of 612 501 of 612 502 of 612 503 of 612 504 of 612 505 of 612 506 of 612 507 of 612 508 of 612 509 of 612 510 of 612 511 of 612 512 of 612 513 of 612 514 of 612 515 of 612 516 of 612 517 of 612 518 of 612 519 of 612 520 of 612 521 of 612 APPROVED Page 1 of 5 Plan Commission Minutes 3/9/2016 MEETING MINUTES PLAN COMMISSION Wednesday, March 9, 2016 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Jim Ford (Chair), Colby Lewis, Carol Goddard, Simon Belisle, Patrick Brown Members Absent: Terri Dubin, Peter Isaac, Andrew Pigozzi, Kwesi Steele Associate Members Present: none Associate Members Absent: Scott Peters Staff Present: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Mario Treto, Assistant City Attorney Presiding Member: Jim Ford, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Ford called the meeting to order at 7:03 P.M. 2. APPROVAL OF MEETING MINUTES: February 10, 2016 Commissioner Lewis made a motion to approve the minutes from February 10, 2016. Commissioner Belisle seconded the motion. A voice vote was taken and the minutes were approved unanimously. 3. NEW BUSINESS Chairman Ford explained the general meeting procedure, schedule, agenda item, time limits on public testimony and opportunities for cross examination of witnesses. Chairman Ford concluded by saying that the Plan Commission forwards a recommendation to the City Council which makes the final determination on any matters discussed by the Plan Commission. A. PLANNED DEVELOPMENT 15PLND-0112 1815 Ridge/Oak Michael McLean, 1815 Ridge Avenue, LLC, has submitted an application for approval of a Planned Development with a rezoning 522 of 612 APPROVED Page 2 of 5 Plan Commission Minutes 3/9/2016 from C2 Commercial to D4 Downtown Transition District and Special Use for Assisted and Independent Living facilities to construct an 11- story, 165-unit senior living residential building consisting of 140- dwelling units, 25 memory care rooms and 70 parking spaces. The applicant seeks one site development allowance for the proposed number of dwelling units (140 where 84 is the maximum allowed). In addition, the applicant may seek and the Plan Commission may consider additional Site Development Allowances as may be necessary or desirable for the proposed development. Mr. Bernard Citron of Thompson Coburn LLP provided an introduction to the project. Mr. Michael McLean followed, describing details of the site and proposed development including the proposed address change from 1815 Ridge Avenue to 1815 Oak Avenue, streetscape improvements in the surrounding area and public benefits. Ms. Jones provided a summary of the project characteristics and stated that staff’s recommendation was to approve the proposed project subject to the conditions specified in the staff report. Commissioner Goddard asked if there had been any estimates on the amount of property taxes the development would create. Mr. McLean replied that calculations will be completed in the near future and added that since the project is a for-profit entity, it would not have any tax exempt status. Commissioner Lewis asked if an operator had been chosen. Mr. McLean stated that a third party operator will be brought in to manage the facility and finalists are being interviewed. A final choice for the operator is expected to be announced prior to City Council review. Commissioner Belisle asked if there were any plans to alleviate effects of the adjacent Metra rail on noise. Mr. McLean responded that there are features for the gardens which would provide protection against noise at that level and the building design is set back at residential levels to mitigate those effects. Commissioner Goddard expressed concern regarding the parking available given the number of units and employees. Mr. McLean replied that the required parking is actually higher than standard and the development team believes parking will be sufficient for the number of employees expected. Public transportation use will be incentivized for employees and transportation options will be available for residents to surrounding amenities with a valet service possible. Mr. McLean added that access to parking spaces will have an associated fee. Mr. Lewis asked about the small turning radius and how that would be addressed and a brief discussion followed on the use of the garage to aid in traffic circulation. Commissioner Belisle asked if there is expectation of site contamination. Mr. McLea n responded that testing has been done, no contamination had been found and a “No Further Remediation” letter is being pursued from the IEPA. 523 of 612 APPROVED Page 3 of 5 Plan Commission Minutes 3/9/2016 Chairman Ford asked if the Independent Living residents will solely rent their units. Mr. McLean stated that renters are required to utilize various amenities such as cleaning, meals, etc. There will be a month-to-month leasing option for residents. There would be local licensing required in addition to state and federal licensing. Chairman Ford asked if the distances to transportation and amenities was measured by city blocks or a straight line from the site. Commissioner Lewis then asked about statistics on car ownership for this use. Carlos Salvador, KLOA, stated that there are studies that provide statistics showing that the levels of care and average age of intended residents dictate that there will be a lower amount of vehicle use. Commissioner Brown asked if there is intention to hire an acoustical consultant to conduct sound mitigation into the building. Mr. McLean stated that there are no plans but the development team has done prior transit oriented developments and the current project would meet similar standards. Commissioner Goddard inquired if the applicant had reached out to the church to the south to possibly come up with a parking solution. Mr. McLean stated that he had met several times with Church members regarding a number of items including construction parking, overflow parking and parking lot improvements for the church but no resolution has been determined. Chairman Ford opened the public hearing for questions from the public. Ms. Tina Paden, resident, inquired about the applicant’s plan to use part of the church property then inquired about rent pricing, local hiring process, bicycle parking, access for fire trucks and if the updated Emerson-Ridge-Green Bay intersection updates were taken into consideration with the traffic study. Mr. McLean stated that there are plans to possibly utilize part of the church’s property to instal l a new sidewalk and that the development team continues to have discussions with City staff to ensure requirements are met for the development. The rents had not been set at the time of the meeting. Ms. Carolyn Buford, resident, inquired about affordable housing in the development and typical unit size. Mr. McLean stated that the affordable units will include both rent for the unit and amenities that are provided as part of the development. One bedrooms are 700 - 800 square feet. Ms. Abby Polonsky, resident, inquired about the increased use of emergency vehicles for this type of facility proposed. Mr. McLean stated that based on the use, a large increase in the need for emergency vehicles is highly likely. There will be efforts made to reduce the need for need for emergency vehicles through private services and health and wellness programs. Roger Heuberger, resident, inquired about an initial project proposed for the site and what the plan would be if the project as proposed does not work. Mr. McLean stated that every effort will be made to keep a finished project successful. The use cannot change without being revisited by the Commission and City Council approval. 524 of 612 APPROVED Page 4 of 5 Plan Commission Minutes 3/9/2016 Gwen Stein, resident, inquired about pedestrian access across Ridge Avenue. There are no plans to add any crosswalks across Ridge as required by Public Works. Other improvements will be made to encourage pedestrian access on Church, Clark and Oak. Debra Zarnow, resident, expressed concern about the alley access off of Ridge Avenue and parking availability during certain times and events. Mr. McLean responded by summarizing the upgrades being made to the alley and the building design to discourage the use of the alley and redirect traffic. He also emphasized that efforts will be made to alleviate the need for parking spaces for residents and employees. Vicki Siegelman, resident, inquired about the Emerson Ridge Green Bay project and its effects on the proposed project and vice versa. Mr. Muenzer stated that the project will be moving forward with construction commencing in spring. The developer will continue to be in contact with City staff moving forward as plans are detailed and revised. Chairman Ford opened up the public hearing for public comment. Robert Canizaro, resident, voiced concerns regarding the building design, specifically the building height and number of units at the site, and possible precedent that could be set. Roger Heuberger expressed concern over the mobility of residents and their ability to travel to the downtown area as well as the cost of and demand for parking in comparable buildings. Abby Polonsky and Daniel Spore, residents, presented a request for a continuance of the public hearing. A brief discussion followed and it was agreed that the next meeting would be held on Wednesday, April 6, 2016 where the public hearing would continue. Maria Paluselli, emphasized her concerns over noise from the Metra trains adjacent to the tracks. Debra Zarnow, expressed concern over blocked views and possible depressed property values for properties across the street from the proposed project. Tina Paden stated that she believed the site is too small for the proposed development and that parking and traffic are still concerns. Carlis Sutton and Carolyn Buford both expressed concern about the lack of affordable units in the development and the higher rental prices of similar developments. There needs to be more attention paid to affordable living spaces for senior residents. Ms. Buford also requested that rental rates for the units be shared. David Baldwin, resident, stated that there may be a number of other visitors to the building who are private caregivers and support staff who will also need parking. 525 of 612 APPROVED Page 5 of 5 Plan Commission Minutes 3/9/2016 Jesus Vega, resident, stated his opposition to the development and shared that safer pedestrian crossing over Ridge Avenue should be taken into consideration. Vicki Siegelman requested that the developer consider a lower height for the building as well as consider private caregivers who will be visiting the site when addressing parking and room needs. Mr. McLean stated that he will respond to comments and concerns at the April 6, 2016 meeting. Chairman Ford asked for a motion to continue the public hearing. Commissioner Goddard made a motion to continue the public hearing for 1815 Ridge/Oak to April 6, 2016 at 7:00 p.m. Commissioner Lewis seconded the motion. The motion was approved unanimously, 5-0. 4. OTHER BUSINESS Mr. Muenzer stated that a study of the area north of downtown had been requested by Council. He explained that details were limited but that the area would likely include the area around Sherman, Maple and Emerson with a possibility of stretching further north or south. Staff is gathering preliminary information which will be presented at the April 18, 2016 Planning & Development Committee meeting. 5. PUBLIC COMMENT There was no public comment 5. ADJOURNMENT There being no further discussion, Commissioner Lewis made a motion to adjourn the meeting. Commissioner Belisle seconded the motion. A voice vote was taken and the motion was approved by voice call 5-0. The meeting was adjourned at 9:03 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 526 of 612 APPROVED Page 1 of 5 Plan Commission Minutes 4/6/2016 MEETING MINUTES PLAN COMMISSION Wednesday, April 6, 2016 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Jim Ford (Chair), Colby Lewis, Carol Goddard, Terri Dubin, Simon Belisle, Andrew Pigozzi, Members Absent: Patrick Brown, Peter Isaac, Kwesi Steele Associate Members Present: none Associate Members Absent: Scott Peters Staff Present: Damir Latinovic, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Mario Treto, Assistant City Attorney Presiding Member: Jim Ford, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Ford called the meeting to order at 7:00 P.M. 2. APPROVAL OF MEETING MINUTES: March 9, 2016 Commissioner Goddard made a motion to approve the minutes from March 9, 2016. Commissioner Belisle seconded the motion. A voice vote was taken and the minutes were approved unanimously. 3. OLD BUSINESS Chairman Ford explained the general meeting procedure, schedule, agenda item, time limits on public testimony and opportunities for cross examination of witnesses. Chairman Ford concluded by saying that the Plan Commission forwards a recommendation to the City Council which makes the final determination on any matters discussed by the Plan Commission. A. PLANNED DEVELOPMENT 15PLND-0112 1815 Ridge/Oak Michael McLean, 1815 Ridge Avenue, LLC, has submitted an application for approval of a Planned Development with a rezoning from C2 Commercial to D4 Downtown Transition District and Special 527 of 612 APPROVED Page 2 of 5 Plan Commission Minutes 4/6/2016 Use for Assisted and Independent Living facilities to construct an 11- story, 165-unit senior living residential building consisting of 140- dwelling units, 25 memory care rooms and 70 parking spaces. The applicant seeks one site development allowance for the proposed number of dwelling units (140 where 84 is the maximum allowed). In addition, the applicant may seek and the Plan Commission may consider additional Site Development Allowances as may be necessary or desirable for the proposed development. Chairman Ford alerted the Commission and the public that Commissioner Brown had recused himself due to possible business conflicts. He then stated that a continuance had been granted and no additional continuance could be granted unless requested from the Commission. Mr. Daniel Spore, resident, was given the opportunity to present a PowerPoint regarding the project. He then stated his opposition, siting excessive building height and the building’s lack of proper context in the neighborhood. Chairman Ford continued with the public hearing for public comment. Adrian Levine, resident, expressed that parking is still a concern, not just for residents but employees, caretakers and other visitors. Christine Brady, resident, stated that the Grand Bend development on Ridge was originally several stories taller and Plan Commission at that time decided against it. She stated that there should be consistency with approved development in that area. Victoria Ramos, resident, requested that a short video be presented detailing the height and neighborhood context for the development. The video was then shown. Gwen Stein, resident, stated that she does not object to the proposed use but would prefer that development not exceed the height of surrounding buildings. Lisa Rose, resident, stated that the development is too dense and tall for the lot size. Jessica Feldman, resident, stated that more should be known about a facility operator and expressed concern over the developer not having more concrete plans for an operator at this point in the project review. Beth Canizaro, resident, stated that the building height and size is wrong for the neighborhood. She then inquired about what would happens if the project does not work, reiterating that she does not object to the use but the scale of the building. David Hill, resident, expressed concern with the building with regards to the character of the surrounding community. Mr. McLean responded to the citizen comments, explaining that the height of the building is within the community context, which includes the E2 development, and that the proposed D4 zoning was felt to be more consistent with adjacent zoning in the area. He continued stating similar facilities in Evanston have significant waiting 528 of 612 APPROVED Page 3 of 5 Plan Commission Minutes 4/6/2016 lists and that an operator for the proposed facility will be decided upon prior to the City Council meeting. This will lend itself to specific programming for the facility. He then emphasized changes that were made to aid in vehicle circulation and stated that there will be a total of 127 parking spaces when the valet option is used and cars parked in tandem for busier days such as holidays, alleviating potential parking issues. Ms. Jones then provided a summary of the project characteristics and reviewed the standards of approval for the planned development, special use and map amendment. She stated that staff recommends approval of the proposed project subject to the conditions specified in the staff report. Chairman Ford closed the Public Hearing. Commissioner Dubin remarked as a point of clarification, that tax benefits are not included in the consideration of benefits by the Plan Commission. Commissioner Lewis inquired about the stability of the site with regards to gra de changes then asked for more information regarding previous use and zoning of the site and residences across Ridge Avenue. Ms. Jones responded to the zoning question, stating that the site has been zoned C2 commercial for some time likely due to previously existing uses and that no recent rezoning had occurred at the site. Mr. Latinovic confirmed the zoning for the residences across from the development site along Ridge Avenue were zoned O1- Office which allows dwelling units as a special use and the Grand Bend development was zoned R5 General Residential. Mr. McLean then explained that the grading for the site will match the sidewalk along Ridge Avenue. Commissioner Ford asked what stormwater run-off systems will be in place. Mr. McLean responded that there will be retention system below the parking area on site. Commissioner Dubin inquired why there was a large amount of bicycle parking. Mr. McLean clarified that the bicycle parking is mostly for the benefit of employees and visitors. Chairman Ford clarified that an operator will be chosen before City Council and that an operator is more of an appropriate concern for the Council than for the Plan Commission. Commissioner Pigozzi agreed. Mr. McLean indicated that a licensed provider must be used in what will also be a licensed facility. Commissioners Lewis and Pigozzi briefly discussed what they feel was an improved design of the building. Chairman Ford expressed that he was of two minds; he likes the proposed use for the downtown zoning however he is uneasy about the scale of the development in its proposed location. Commissioner Lewis inquired about the requested density and emphasized the low number of site development allowances being requested. Mr. Latinovic responded that the development as presented is rare relating to the scale of the project and the 529 of 612 APPROVED Page 4 of 5 Plan Commission Minutes 4/6/2016 number of allowances requested. He indicated that the smaller size of the units lends itself to a greater number of units at the site and that the building fits the transitional nature of the proposed zoning. Chairman Ford stated that the zoning change from C2 to D4 was substantial in addition to the single allowance request. Mr. Latinovic responded that the project went through significant review to determine the best zoning district for the site that would fit the scale of the surrounding neighborhood. Commissioner Lewis expressed that the development itself acts as a community and he wondered if lowering the number of floors and residents within would still enable this community to work. Commissioner Pigozzi stated that the proposed development is one of the last parcels that are reasonably available in the downtown area and being adjacent to the train tracks can make the parcel more difficult to develop. He continued, agreeing that the proposed project is a good use given the waiting lists of similar facilities. Commissioner Pigozzi finished by stating that the height fits within the zoning code and that the “bowl” affect believed to be introduced by this development can actually be created by a number of things including major arterials and transit lines. A brief discussion followed with Commissioner Belisle and Commissioner Dubin commenting regarding the height. Chairman Ford asked for a motion on the finding of facts and standards for approval. Commissioner Pigozzi made a motion to approve the development with the conditions as listed in the staff memo as well as approve the findings of facts that the standards for the map amendment, special use and planned development have been met. Commissioner Lewis seconded the motion. Commissioner Goddard requested that a condition be added that the operator for the facility be confirmed prior to City Council. She made a motion to include the additional condition. Commissioner Lewis seconded the motion. A voice vote was taken and the motion was approved, 4-2. A roll call vote was then taken on the amended motion to approve. The motion was approved 4-2. Ayes: Dubin, Goddard, Lewis, Pigozzi Nays: Belisle, Ford 4. OTHER BUSINESS There was no other business. 5. PUBLIC COMMENT There was no public comment. 530 of 612 APPROVED Page 5 of 5 Plan Commission Minutes 4/6/2016 5. ADJOURNMENT There being no further discussion, Commissioner Pigozzi made a motion to adjourn the meeting. Commissioner Lewis seconded the motion. A voice vote was taken and the motion was approved by voice call 6-0. The meeting was adjourned at 8:26 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 531 of 612 For City Council meeting of July 11, 2016 Item P4 Ordinance 82-O-16 Application for Major Zoning Relief for Zero Additional Parking Spaces where 3 are Required for a Medical Office at 922 Noyes Street For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 82-O-16 Granting Major Zoning Relief for No Additional Parking Spaces where 3 are Required for a Medical Office at 922 Noyes Street Date: July 7, 2016 Recommended Action The Zoning Board of Appeals and City staff recommends approval of Ordinance 82-O-16 granting major zoning relief for no additional parking spaces where three additional parking spaces are required for a Medical Office, Evolution Spine & Sports Therapy, at 922 Noyes Street. The applicant has complied with all other zoning requirements, and meets the standards for variations. Summary 922 Noyes Street is located on the south side of Noyes Street, midblock between Sherman Avenue and Maple Avenue, west of the CTA Tracks, and is surrounded by a mixture of commercial uses and multifamily residential dwellings. The commercial space was previously occupied by Coffee Lab, a Type 2 Restaurant. The applicant proposes to operate a medical office, Evolution Spine & Sports Therapy in the ground-floor commercial space. The medical office will primarily function as a chiropractor office, but massage therapy and holistic medicine will also be provided. The office will operate from 7:30am – 7pm Monday through Friday, and on Saturday mornings. The busiest hours are anticipated to be early morning and late afternoons/evenings. The applicant anticipates a maximum of three employees and two to three patients at any one time. Memorandum 532 of 612 The Zoning Ordinance requires one parking space for every 200 square feet of gross floor area. The subject space is approximately 780 square feet, with a gross floor area of slightly less than 600 square feet. Therefore, three additional parking spaces are required. There is no on-site parking; however, the property is held in common ownership with surrounding properties with a total of 62 parking spaces that fulfill the existing parking requirement. Of the 62 existing spaces, 45 are located at 2208 Maple Avenue, just southwest of the proposed medical office. The 45-space lot was approved by special use in 1982 and is fully utilized by occupants of the surrounding dwelling units. The other 17 required spaces are located in garages just south of the building but are also fully utilized by tenants of residential units. 922 Noyes is located less than 200 feet from the Noyes Street CTA station in a walkable neighborhood business district. Metered parking is available on the street as well as across the street in the municipal parking lot next to the Noyes Cultural Arts Center. 533 of 612 The applicant conducted a one-day parking study (attached). The summary of the parking study is provided below: Parking Study for 922 Noyes St. Noyes St. Metered Parking CTA Public Parking Lot Cultural Center Public Parking Lot 8am-10am Less than 50% occupied 25% occupied 100% occupied 3:30pm-6:30pm Less than 50% occupied Less than 50% occupied Less than 66% occupied With the exception of 8am-8:30am, at least one ADA space was always available. Since the proposed chiropractor office expects two to three patients at a time, there is enough metered parking in the vicinity to accommodate all clientele without negatively impacting parking for other businesses or the neighborhood. Employees will be encouraged to take public transportation or park off-site and walk to the site and are not expected to park in metered spaces. The proposed medical office will encourage pedestrian activity in the area that may patronize surrounding businesses. The parking demand generated by the medical office will likely be less than that of the Type 2 Restaurant that previously occupied the space. City staff is not aware of any objections from neighboring property owners. Legislative History June 7, 2016: The Zoning Board of Appeals recommended unanimous approval of major zoning relief Attachments Proposed Ordinance 82-O-16 Parking Study (completed by applicant) June 7, 2016 Draft ZBA Meeting Minutes ZBA Findings June 7, 2016 ZBA Packet: http://www.cityofevanston.org/assets/ZBA-packet-20160607.pdf 534 of 612 6/15/2016 82-O-16 AN ORDINANCE Granting A Major Variation Related to 922 Noyes Street in the B1 Business District WHEREAS, Travis Ahrens (the “Applicant”), potential lessee of the property commonly known as 922 Noyes Street (the “Subject Property”), located within the B1 Business Zoning District and legally described in Exhibit A, attached hereto and incorporated herein by reference, submitted an application seeking approval of a Major Variation to zoning requirements imposed by Subsection 6-16-3-5 (Table 16B) of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”); and WHEREAS, the Applicant requests the following Major Variation: (A) The Applicant requests to maintain the current sixty-two (62) parking spaces, where an additional three (3) are required for a total of sixty-five (65) parking spaces for the Subject Property; and WHEREAS, on June 7, 2016, the Zoning Board of Appeals (“ZBA”), pursuant to proper notice, held a public hearing in case no. 16ZMJV-0040 to consider the submitted application, received testimony, and made written records and findings that the application did meet the standards for Major Variations set forth in Subsection 6-3-8-12-(E) of the Zoning Ordinance and recommended City Council grant the Major Variations; and WHEREAS, at its meeting of June 27, 2016, the Planning and Development (“P&D”) Committee of the City Council received input from the public, carefully considered the ZBA’s record and findings and recommended the City Council 535 of 612 82-O-16 ~2~ accept the ZBA’s recommendation and approve the Major Variations in case no. 16ZMJV-0040; and WHEREAS, at its meeting of June 27, 2016, the City Council considered and adopted the recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property applied for in case no. 16ZMJV-0040 and described hereinabove. SECTION 3: The Major Variations approved hereby are as follows: (A) Approval to allow sixty-two (62) parking spaces located both on and off-site of the Subject Property. Subsection 6-16-3-5(Table 16B) requires a minimum of sixty- five (65) parking spaces on the Subject Property. SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Major Variations granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. 536 of 612 82-O-16 ~3~ SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 537 of 612 82-O-16 ~4~ Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 538 of 612 82-O-16 ~5~ EXHIBIT A Legal Description Parcel 1: That part of the North ½ of the South ½ of the Southwest ¼ East of the East line of Maple Avenue and West of the West line of right-of-way of Chicago, Milwaukee and St. Paul Railroad in Assessor’s Division of Section 7, Township 41 North, Range 14 East of the Third Principal Meridian in the City of Evanston bounded and described as follows: Beginning at a point 293.44 feet North of the South line of the North ½ of the South ½ of the Southwest ¼ of Section 7, Township 41 North, Range 14 East of the Third Principal Meridian; thence South on the East line of Maple Avenue 127.44 feet; thence East on a line parallel with the South line of the North ½ of the South ½ of the Southwest ¼ of Section 7, Township 41 North, Range 14 East of the Third Principal Meridian, 175 feet; thence North on a line parallel to the East line of Maple Avenue 128.09 feet, more or less, to the South line of Noyes Street; thence Westerly 175 feet to place of beginning (except the East 51 feet thereof), in Cook County, Illinois. Parcel 2: The East 51 feet of that part of Lot 9 East of the East line of Maple Avenue and West of the West line of the right of way of the Chicago, Milwaukee and St. Paul Railroad in Assessor’s Division of Section 7, Township 41 North, Range 14 East of the Third Principal Meridian bounded and described as follows: Beginning at a point 293.44 feet North of the South lien of the North ½ of the South ½ of the Southwest ¼ of Section 7, Township 41 North, Range 14 East of the Third Principal Meridian; thence South on the East line of Maple Avenue 127.44 feet; thence East on a line parallel with the South line of the North ½ of the South ½ of the Southwest ¼ of Section 7, Township 41 North, Range 14 East of the Third Principal Meridian, 175 feet; thence North on a line parallel to the East line of Maple Avenue 128.09 feet, more or less, to the South line of Noyes Street; thence Westerly 175 feet to the place of beginning, in Cook County, Illinois. Parcel 3: That part of Lot 9 in Assessor’s Division of Fractional, Section 7, Township 41 North, Range 14, East of the Third Principal Meridian, lying West of Maple Avenue and East of the East line of an Alley as dedicated and occupied (except that part thereof lying North of a line parallel with the South line of Noyes Street and located 170.17 feet South thereof, in Cook County, Illinois. PIN(S): 11-07-120-049-8001 11-07-120-049-8002 11-07-120-049-8003 11-07-120-049-8004 11-07-120-049-8005 11-07-120-049-8006 11-07-120-049-8007 539 of 612 82-O-16 ~6~ Commonly Known As: 922 Noyes Street, Evanston, Illinois. 540 of 612 922 Noyes St Parking Survey Upon initial survey, there were four available ADA accessible spaces within proximity of the 922 Noyes St location in Evanston, IL. The first three are located in the Noyes Cultural Center parking lot, which is directly across the street (north) from the office location. These spaces have no permit requirement besides the ADA placard, and are not metered, so no charge for use for those meeting the requirements. The fourth ADA accessible space is located in the CTA lot located east of the office location, this space is required to be paid for using the electronic pay station located in that lot, so it is metered use. Upon survey on Wednesday June 1st, the expected busiest hours of the office operation were monitored, with reporting every 30 minutes. These times would be 8:00am until 10:00am and 3:30pm to 6:30pm on weekdays. The spaces monitored included the 14 metered spaces on the south side of Noyes St from Maple St to Noyes Ct, two of these spaces are limited to 20-minute parking, but were not monitored separately, but have been included in the total within the survey results. There is one space on the north side of the street directly east of the CTA tracks, but that space was not included in the survey to preserve use for the business in direct proximity. There were also 12 metered spaces on the south end of the Noyes Cultural Center parking lot, in addition to the 3 ADA spaces located in this lot. The final location monitored were the 19 metered spaces and one metered ADA space of the Noyes Station CTA lot, which are paid for by an electronic pay station. Weather factors affecting the spaces were rain in the morning hours, causing a decrease in normal amount of pedestrian traffic, thus increasing the amount of vehicles being parked during these times. The afternoon weather was sunny and warm, so no effect on parking. The restaurants on Noyes St close at 6:00pm so street parking cleared shortly after. The chart below demonstrates the results of the survey: Time Noyes St Cultural Center Lot CTA Lot Total Avail 14 metered 12 metered : 3 ADA 19 metered : 1 ADA 8:00am 6 metered 12 metered : 3 ADA 5 metered : 1 ADA 8:30am 3 metered 12 metered : 3 ADA 4 metered : 1 ADA 9:00am 5 metered 12 metered : 3 ADA 4 metered : 0 ADA 9:30am 4 metered 11 metered : 3 ADA 4 metered : 0 ADA 10:00am 5 metered 10 metered : 3 ADA 5 metered : 0 ADA 3:30pm 7 metered 9 metered : 2 ADA 3 metered: 0 ADA 4:00pm 6 metered 8 metered : 2 ADA 3 metered : 0 ADA 4:30pm 7 metered 0 metered : 2 ADA 9 metered : 0 ADA 5:00pm 6 metered 2 metered : 2 ADA 10 metered : 0 ADA 5:30pm 3 metered 6 metered : 2 ADA 9 metered: 0 ADA 6:00pm 4 metered 8 metered : 3 ADA 9 metered : 0 ADA 6:30pm 8 metered 6 metered : 3 ADA 10 metered : 0 ADA 541 of 612 Page 1 of 3 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, June 7, 2016 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Myrna Arevalo, Mary Beth Berns, Violetta Cullen, Matt Rodgers, Mary McAuley, Lisa Dziekan Members Absent: Scott Gingold Staff Present: Melissa Klotz, Damir Latinovic Chair: Matt Rodgers Declaration of Quorum With a quorum present, Chair Rodgers called the meeting to order at 7:02 pm. Approval of Minutes The minutes from the May 17, 2016 Zoning Board of Appeals meeting were motioned for approval with changes noted by Ms. Cullen and seconded by Ms. Arevalo. The minutes were approved 6-0. New Business 922 Noyes Street ZBA 16ZMJV-0040 Travis Ahrens, potential lessee, applies for major zoning relief for parking for a medical office, Evolution Spine & Sports Therapy, in the B1 Business District. The applicant proposes zero additional parking spaces where 3 additional parking spaces are required (Zoning Code Section 6-16-3-5-Table 16B) and 62 parking spaces currently exist both on and off-site, for a total of 62 parking spaces where 65 parking spaces are required, in the B1 Business District. The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Mr. Ahrens explained the proposal:  No available space to add 3 parking spaces  Completed a 1-day traffic study as requested by DAPR  Street parking is available throughout the day, and barely used after nearby restaurants close at 6pm  Patients average 30 minutes per visit  New business so clients yet, but hope for 15 clients per day once established  1 employee initially, who will take the train to and from the establishment Ms. Klotz noted the space was previously occupied by Coffee Lab, which had no parking requirement. Ms. McAuley explained the document passed out was confirmation from the property manager that all existing parking spaces are leased to tenants who reside on the property. The ZBA entered into Deliberation: The Standards were addressed: 1. Yes 2. Yes 542 of 612 Page 2 of 3 Zoning Board of Appeals 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes Ms. McAuley motioned to recommend approval of the zoning relief with the condition the project be in substantial compliance with the documents and testimony on record, which was seconded by Ms. Cullen and unanimously recommended for approval. 1916 Dempster Street ZBA 16ZMJV-0042 Paula Mitchell, agend of lessee, applies for a special use permit for a Resale Establishment, Goodwill Store & Donation Center. 1916 Dempster Street is located in the C1 Commercial District, which requires a special use permit for a Resale Establishment to operate (Zoning Code Section 6-10-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. ZBA 16ZMJV-0020 Ms. Klotz read the case into the record. Paula Mitchell and Joan Farrell explained the proposal:  1916 Dempster is currently a vacant space  Anticipate 180,000 annual shopper transactions at this location and 57,000 donor transactions – will bring more traffic to shopping center  Partner with community groups and do local outreach  Provide training for the disabled and disadvantaged to help them find jobs. 82 cents of every dollar made is put towards training programs  Inventory turnover is every 3-4 weeks and 60-70% is resold in the same community. What doesn’t sell is then taken to secondary markets  Donation center opens 1 hour earlier than retail store  5-6 workforce connection locations in Illinois that provide employment services, which are completely funded by Goodwill  Helped +30,000 people in 2015 and placed over 7,000 people in jobs Ms. McAuley asked if the anchor tenant, Valli Produce, is aware of the proposal, and Ms. Mitchell responded yes, Valli reached out to Goodwill initially. Ms. Cullen asked where the closest Goodwill is located, and Ms. Mitchell responded there is one opening in Skokie on Touhy later this year. It is a new stand-alone building with smaller tenants like Panera Bread in the outlots. The applicants continued to explain:  Donation Center is separated from retail entrance  Will add a stop sign at the entrance to the donation area  Vehicles will enter into donation area and drive through parking lot, doing a u-turn to approach the drop-off canopy. After donating, vehicles will exit out the back of the property to Greenleaf or Dempster, though Greenleaf is the preferred exit.  There is space under the donation canopy for two vehicles at a time.  Items can be transferred to other nearby stores if those store are running low, but typically inventory stays at the store where it was donated at since moving merchandise is costly  Will add three new window openings on the front façade Ms. Dziekan asked what the overall leasing strategy for the plaza is, and if TIF funding was provided. Frank Schwartz, leasing agent, responded:  Strategy is to encourage a variety of both retail and services 543 of 612 Page 3 of 3 Zoning Board of Appeals  Want to encourage an environment of cross-traffic that promotes all business types  $2 million in TIF funds were received, and Valli spent an additional $8 million on improvements to the shopping center. The ZBA entered into Deliberation: Ms. Berns noted the donation area is an elegant solution that keeps the donation traffic away from the retail area, and the additional windows are good. Ms. McAuley agreed, and added motion lights near the donation area would further dissuade people from dumping goods outside after hours. Ms. Dziekan stated she has concerns about this use at the plaza. The use will have a negative impact on existing and future tenants in the plaza. The hope with TIF money was to re-energize the plaza and Goodwill will not do that. Ms. Cullen stated the additional windows are good, and hopes Goodwill decorates the windows to be more inviting in that area of the shopping center. Chair Rodgers noted there is a certain conception with the Goodwill name. However, Goodwill stores have improved in recent years and are now comparable to discount retailers like TJ Maxx. Goods sold are not old and worn out. The store is similar to a typical retailer. The Standards for Special Use were addressed: 1. Yes 2. Yes, No – Ms. Dziekan 3. Yes, No – Ms. Dziekan 4. Yes, No – Ms. Dziekan 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Ms. Dziekan added she would like to have a better understanding of the future tenants, types of business, and timeframes for the shopping plaza. Ms. Arevalo motioned to recommend approval of the special use, which was seconded by Ms. Cullen and recommended for approval 5-1 with the following conditions: 1. Retail hours of operation shall not exceed 8am-10pm 2. Substantial compliance with the documents and testimony on record. Other Business Economic Development Committee Liaison Ms. Berns and Ms. Dziekan expressed interest in the position. Ms. Dziekan deferred to Ms. Berns since she is the senior ZBA member. Ms. Cullen motioned to approve Ms. Berns as Economic Development Committee Liaison, and Ms. Berns seconded the motion, which was unanimously approved. Chair Rodgers Term Expiration Ms. McAuley moved to recognize Chair Rodgers for his 10 years of service on the ZBA. Chair Rodgers thanked the ZBA and staff for their efforts as well. The meeting adjourned at 8:27pm. 544 of 612 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of After conducting a public hearing on June 7, 2016, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; ___X___Met _____Not Met 6-0 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met _____Not Met 6-0 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met _____Not Met 6-0 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met _____Not Met 6-0 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there is a public benefit; ___X___Met _____Not Met 6-0 Case Number: 16ZMJV-0040 Address or Location: 922 Noyes Street Applicant: Travis Ahrens, lessee Proposed Zoning Relief: Add zero parking spaces where 3 additional parking spaces are required for a medical office, Evolution Spine & Sports Therapy 545 of 612 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; __X___Met _____Not Met 6-0 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; __X___Met _____Not Met 6-0 and, based upon these findings, and upon a vote of __6__ in favor & __0__ against recommends to the City Council __X___ approval with conditions: 1. Substantial compliance with the documents and testimony on record. _____ denial Attending: Vote: Aye No __X__ Violetta Cullen _X__ ____ __X__ Mary Beth Berns _X__ ____ __X__ Lisa Dziekan _X__ ____ __X__ Matt Rodgers _X__ ____ _____ Scott Gingold ____ ____ __X__ Myrna Arevalo _X__ ____ __X__ Mary McAuley _X__ ____ 546 of 612 For City Council meeting of July 11, 2016 Item P5 Ordinance 83-O-16 Application for a Special Use for a Resale Establishment, Goodwill Store & Donation Center, at 1916 Dempster Street For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 83-O-16, granting a Special Use for a Resale Establishment, Goodwill Store & Donation Center, at 1916 Dempster Street Date: July 7, 2016 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 83-O-16 granting special use approval for a Resale Establishment, Goodwill Store & Donation Center (Goodwill), at 1916 Dempster Street in the C1 Commercial District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Staff recommends the Planning & Development Committee investigate the need for conditions to deter any donations being left/dropped off after the business is closed. This could include additional signage at the drop off and front entrances or a performance condition that such afterhours donations are prohibited and if encountered could result in revocation of the special use approval. Summary 1916 Dempster Street is located in the southwest corner of Evanston Plaza shopping center in the C1 Commercial District. The shopping center features similar commercial uses, and is surrounded by a mixture of commercial, industrial, and residential uses. The subject space is approximately 18,000 square feet including two enclosed loading docks with a usable retail space of approximately 10,000 square feet. One enclosed loading dock will be converted to a drop-off donation center. The retail store will be open from 9am – 9pm Monday – Saturday, and from 10am – 8pm on Sundays, with the donation center open one hour earlier than the retail store. Memorandum 547 of 612 Goodwill sells gently used clothing, furniture, and household goods. Goodwill anticipates 15 employees per shift at this location, and is committed to hiring locally. 60%-70% of donations are resold on site, and items not adequate for selling are put in the indoor trash compactor or sent to a distribution center. This location anticipates 3-5 deliveries per week. The drop-off donation center is proposed in the southwest corner of Evanston Plaza near the DaVita Dialysis Center employee parking that is accessed through the arched connection at the convergence of the two building that comprise the plaza. The access to this parking/drop-off area is a one way entrance from the main parking lot and will feature a stop sign under the archway. Vehicles heading to the donation center will then turn right and travel to the vehicle queuing area along the southwest property line which can hold up to five vehicles. Once queued vehicles enter the drop-off area, clients will unload donations to staff under the donation canopy. The circulation diagram is provided below. Each drop-off averages approximately five minutes, and Goodwill anticipates an average (more on weekends and during summer months; less in poor weather) of 10 vehicles per hour in the drop-off area. Goodwill requires five queuing spaces, and does not anticipate a back-up of vehicles beyond that. After donation drop-offs, vehicles will turn back to the west and exit Evanston Plaza from behind the main building. The drop- off area will feature 24-hour cameras that have the ability to capture license plates of any vehicles that attempt to leave goods outside when Goodwill is closed. The applicant believes that the cameras and ample signage will dissuade clients from leaving goods outside. The arched entry to the drop-off area is only wide enough for one-way traffic due to the existing buildings and pillars. Directional signage will be provided to ensure all vehicles follow the appropriate traffic pattern. 548 of 612 Evanston Plaza currently features 860 parking spaces where 844 parking spaces are required. Goodwill proposes to eliminate eight parking spaces for the vehicle queuing line, as well as four parking spaces for the drop-off area. With the Goodwill proposal, Evanston Plaza will then have 848 parking spaces where 844 are required. Evanston Plaza was recently renovated, but additional minor exterior modifications are proposed, including a new canopy over the donation drop-off area in rear, landscaping around the drop-off area, additional windows on the front façade with storefront glazing and a new retail entry. City staff is not aware of any objections to the proposal. Neighborhood Benefit The neighborhood will benefit from occupancy of a currently vacant commercial use. Goodwill will increase the amount of traffic visiting the shopping center, which in turn is expected to increase visits to surrounding businesses. Goodwill will provide a needed service to the community as well as encourage sustainability throughout the community with the donation and resale of goods. Comprehensive Plan The Evanston Comprehensive General Plan encourages the redevelopment of existing structures that maintain the appealing character of a neighborhood. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Policy: Encourage the location of new or expanding businesses in existing commercial and mixed-use locations that would benefit from redevelopment, including the Evanston Plaza and Dodge Avenue and Dempster Street. The proposed Resale Establishment will occupy a currently vacant space in Evanston Plaza, which is a specific redevelopment target area of the Comprehensive Plan. Goodwill will provide a needed service and retail opportunity for the community. 549 of 612 Legislative History June 7, 2016: The ZBA recommended approval of the special use for a Resale Establishment, Goodwill Store & Donation Center, at 1916 Dempster Street with the following conditions: 1. Hours of operation for the retail store not to exceed 8am – 10pm. 2. Substantial compliance with the documents and testimony on record. Attachments Proposed Ordinance 83-O-16 June 7, 2016 ZBA Draft Meeting Minutes ZBA Findings June 7, 2016 ZBA Packet – http://www.cityofevanston.org/assets/ZBA-packet-20160607.pdf 550 of 612 6/15/2016 83-O-16 AN ORDINANCE Granting a Special Use Permit for a Resale Establishment Located at 1916 Dempster Street in the C1 Commercial District (“Goodwill Store & Donation Center ”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on June 7, 2016, pursuant to proper notice, to consider case no. 16ZMJV-0042, an application filed by Paula Mitchell, agent of lessee for the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1916 Dempster Street (the “Subject Property”) and located in the C1 Commercial District, for a Special Use Permit for a Resale Establishment, pursuant to Subsection 6-10-2-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”) on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Resale Establishment met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of June 27, 2016, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 16ZMJV-0042; and WHEREAS, at its meetings of June 27, 2016 and July 11, 2016, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, 551 of 612 83-O-16 ~2~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Resale Establishment on the Subject Property as applied for in case no. 16ZMJV- 0042. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Hours of Operation: The Applicant must operate the Resale Establishment authorized by this ordinance only between the hours of 8:00 am to 10:00 pm on any given day. C. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 552 of 612 83-O-16 ~3~ SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 553 of 612 83-O-16 ~4~ EXHIBIT A LEGAL DESCRIPTION PARCEL 1: LOT 1 IN BANBURY THIRD CONSOLIDATION, RECORDED MARCH 27, 1987 AS DOCUMENT 87162463 BEING A CONSOLIDATION OF PART OF LOT 1 IN BANBURY SECOND CONSOLIDATION AND PART OF LOT “A” IN CALYHOUN NORTON CONSOLIDATION, BOTH IN THE NORTHWEST ¼ OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS, EXCEPTING THEREFROM THAT PART OF BANBURY THIRD CONSOLIDATION, BEING A CONSOLIDATION PLAT RECORDED AS DOCUMENT NUMBER 87162463, LEGALLY DESCRIBED AS FOLLOWS: THAT PART OF LOTS 8, 9, 10, 11 AND 12 IN BLOCK 2 IN GROVER AND PITNER’S ADDITION TO EVANSTON, A SUBDIVISION OF THE SOUTHWEST ¼ OF THE NORTHEAST ¼ OF THE NORTHWEST ¼ OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: BEGINNING AT A POINT ON THE SOUTH LINE OF SAID LOT 12 AT ITS INTERSECTION WITH A LINE DRAWN 45.00 FEET NORTHWESTERLY OF AND PARALLEL WITH THE CENTER LINE BETWEEN THE TWO MAIN TRACKS (THE NORTHWESTERLY OF TWO MAIN TRACKS HAVING BEEN REMOVED) OF THE CHICAGO AND NORTHWESTERN TRANSPORTATION COMPANY, AS SAID CENTER LINE WAS ORIGINALLY LOCATED AND ESTABLISHED, THENCE NORTHEASTERLY PARALLEL WITH SAID ORIGINAL CENTER LINE A DISTANCE OF 241.64 FEET; THENCE SOUTHEASTERLY AT RIGHT ANGLES TO THE LAST DESCRIBED LINE; A DISTANCE OF 5.00 FEET; THENCE SOUTHWESTERLY ALONG A LINE DRAWN 40.00 FEET NORTHWESTERLY OF AND PARALLEL WITH THE AFORESAID ORIGINAL CENTER LINE, A DISTANCE OF 239.38 FEET TO THE POINT OF INTERSECTION WITH THE SOUTH LINE OF LOT 12 AFORESAID; THENCE WEST, ALONG SAID SOUTH LINE A DISTANCE OF 5.49 FEET TO THE HEREINBEFORE DESCRIBED POINT OF BEGINNING IN COOK COUNTY, ILLINOIS. PARCEL 2: NON-EXCLUSIVE PERPETUAL UTILITY EASEMENT FOR THE BENEFIT OF PART OF PARCEL 1 ON, OVER, UNDER, THROUGH AND ACROSS: THE WESTERLY 15 FEET, AS MEASURED AT RIGHT ANGLES TO THE W EST LINE THEREOF, THE FOLLOWING DESCRIBED PROPERTY: THAT PART OF LOT 1, IN BANBURY CONSOLIDATION IN THE NORTHEAST ¼ OF THE NORTHWEST ¼ OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN ACCORDING TO THE PLAT THEREOF RECORDED MARCH 19, 1986 AS DOCUMENT 86107329, DESCRIBED AS FOLLOWS: COMMENCING AT THE MOST SOUTHWESTERLY CORNER OF SAID LOT 1, THENCE NORTH 87 DEGREES, 29 MINUTES, 24 SECONDS EAST ALONG THE SOUTH LINE OF SAID LOT 1, A DISTANCE OF 32.93 FEET TO THE POINT OF BEGINNING, THENCE CONTINUING NORTH 87 DEGREES, 29 MINUTES, 24 SECONDS EAST ALONG SAID SOUTH LINE A DISTANCE OF 71.36 FEET TO A CORNER OF LOT 1, BEING ALSO THE SOUTHWEST CORNER OF LOT “A” IN CALHOUN NORTON CONSOLIDATION IN THE NORTHEAST ¼ OF THE NORTHWEST ¼ OF SAID SECTION 24, RECORDED MARCH 3, 1965 AS DOCUMENT 19396701; THENCE NORTH 21 DEGREES, 51 MINUTES, 20 SECONDS, EAST ALONG THE SOUTH LINE OF SAID LOT 1, BEING ALSO THE WEST LIEN OF SAID LOT “A” IN CALHOUN NORTON CONSOLIDATION, A DISTANCE OF 326.30 FEET TO A CORNER OF LOT 1; THENCE NORTH 87 DEGREES, 29 MINUTES, 24 SECONDS EAST ALONG THE SOUTH LINE OF SAID LOT 1, BEING ALSO THE W EST LINE OF SAID LOT “A” IN CALHOUN NORTON CONSOLIDATION, A DISTANCE OF 16.47 FEET TO A CORNER OF LOT 1, THENCE NORTH 21 554 of 612 83-O-16 ~5~ DEGREES, 51 MINUTES, 20 SECONDS, EAST ALONG THE SOUTH LINE OF SAID LOT 1, BEING ALSO THE W EST LINE OF SAID LOT “AL IN CALHOUN NORTON CONSOLIDATION, A DISTANCE OF 34.42 FEET; THENCE SOUTH 87 DEGREES, 29 MINUTES, 24 SECONDS, W EST 360.84 FEET TO THE PLACE OF BEGINNING, IN COOK COUNTY, ILLINOIS. AS CONTAINED IN EASEMENT AGREEMENT MADE BY NORTHWEST NATIONAL BANK OF CHICAGO, TRUSTEE UNDER TRUST AGREEMENT DATED AUGUST 14, 1979 AND KNOWN AS TRUST NUMBER 5502, NORTHERN TRUST BBANK OF PALM BEACH, FLORIDA N. A. NAN P. NORTON DELATUCSH (FORMERLY KNOWN AS NAN P. NORTON ) AND MICHAEL C. NORTON AS TRUSTEES UNDER THAT CERTAIN CALCOUN-NORTON MARITAL TRUST CREATED BY A TRUST AGREEMENT DATED DECEMBER 6, 1979 (COLLECTIVELY THE NORTON TRUSTEES), ARENS CONTROLS, INC., CORPORATION OF ILLINOSI, LA SALLE NATIONAL BANK, TRUSTEE UNDER TRUST AGREEMENT DATED JUNE 9, 1986 AND KNOWN AS TRUST NUMBER 111203, (THE LA SALLE TRUST) AND BANBURY/EVANSTON LIMITED PARTNERSHIP, AN ILLINOIS LIMITED PARTNERSHIP, DATED OCTOBER 1, 1986 RECORDED NOVEMBER 16, 1986 AS DOCUMENT 86522197, IN COOK COUNTY, ILLINOIS. PIN: 10-24-108-038-0000 COMMONLY KNOWN AS: 1916 Dempster Street, Evanston, Illinois. 555 of 612 Page 1 of 3 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, June 7, 2016 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Myrna Arevalo, Mary Beth Berns, Violetta Cullen, Matt Rodgers, Mary McAuley, Lisa Dziekan Members Absent: Scott Gingold Staff Present: Melissa Klotz, Damir Latinovic Chair: Matt Rodgers Declaration of Quorum With a quorum present, Chair Rodgers called the meeting to order at 7:02 pm. Approval of Minutes The minutes from the May 17, 2016 Zoning Board of Appeals meeting were motioned for approval with changes noted by Ms. Cullen and seconded by Ms. Arevalo. The minutes were approved 6-0. New Business 922 Noyes Street ZBA 16ZMJV-0040 Travis Ahrens, potential lessee, applies for major zoning relief for parking for a medical office, Evolution Spine & Sports Therapy, in the B1 Business District. The applicant proposes zero additional parking spaces where 3 additional parking spaces are required (Zoning Code Section 6-16-3-5-Table 16B) and 62 parking spaces currently exist both on and off-site, for a total of 62 parking spaces where 65 parking spaces are required, in the B1 Business District. The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Mr. Ahrens explained the proposal:  No available space to add 3 parking spaces  Completed a 1-day traffic study as requested by DAPR  Street parking is available throughout the day, and barely used after nearby restaurants close at 6pm  Patients average 30 minutes per visit  New business so clients yet, but hope for 15 clients per day once established  1 employee initially, who will take the train to and from the establishment Ms. Klotz noted the space was previously occupied by Coffee Lab, which had no parking requirement. Ms. McAuley explained the document passed out was confirmation from the property manager that all existing parking spaces are leased to tenants who reside on the property. The ZBA entered into Deliberation: The Standards were addressed: 1. Yes 2. Yes 556 of 612 Page 2 of 3 Zoning Board of Appeals 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes Ms. McAuley motioned to recommend approval of the zoning relief with the condition the project be in substantial compliance with the documents and testimony on record, which was seconded by Ms. Cullen and unanimously recommended for approval. 1916 Dempster Street ZBA 16ZMJV-0042 Paula Mitchell, agend of lessee, applies for a special use permit for a Resale Establishment, Goodwill Store & Donation Center. 1916 Dempster Street is located in the C1 Commercial District, which requires a special use permit for a Resale Establishment to operate (Zoning Code Section 6-10-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. ZBA 16ZMJV-0020 Ms. Klotz read the case into the record. Paula Mitchell and Joan Farrell explained the proposal:  1916 Dempster is currently a vacant space  Anticipate 180,000 annual shopper transactions at this location and 57,000 donor transactions – will bring more traffic to shopping center  Partner with community groups and do local outreach  Provide training for the disabled and disadvantaged to help them find jobs. 82 cents of every dollar made is put towards training programs  Inventory turnover is every 3-4 weeks and 60-70% is resold in the same community. What doesn’t sell is then taken to secondary markets  Donation center opens 1 hour earlier than retail store  5-6 workforce connection locations in Illinois that provide employment services, which are completely funded by Goodwill  Helped +30,000 people in 2015 and placed over 7,000 people in jobs Ms. McAuley asked if the anchor tenant, Valli Produce, is aware of the proposal, and Ms. Mitchell responded yes, Valli reached out to Goodwill initially. Ms. Cullen asked where the closest Goodwill is located, and Ms. Mitchell responded there is one opening in Skokie on Touhy later this year. It is a new stand-alone building with smaller tenants like Panera Bread in the outlots. The applicants continued to explain:  Donation Center is separated from retail entrance  Will add a stop sign at the entrance to the donation area  Vehicles will enter into donation area and drive through parking lot, doing a u-turn to approach the drop-off canopy. After donating, vehicles will exit out the back of the property to Greenleaf or Dempster, though Greenleaf is the preferred exit.  There is space under the donation canopy for two vehicles at a time.  Items can be transferred to other nearby stores if those store are running low, but typically inventory stays at the store where it was donated at since moving merchandise is costly  Will add three new window openings on the front façade Ms. Dziekan asked what the overall leasing strategy for the plaza is, and if TIF funding was provided. Frank Schwartz, leasing agent, responded:  Strategy is to encourage a variety of both retail and services 557 of 612 Page 3 of 3 Zoning Board of Appeals  Want to encourage an environment of cross-traffic that promotes all business types  $2 million in TIF funds were received, and Valli spent an additional $8 million on improvements to the shopping center. The ZBA entered into Deliberation: Ms. Berns noted the donation area is an elegant solution that keeps the donation traffic away from the retail area, and the additional windows are good. Ms. McAuley agreed, and added motion lights near the donation area would further dissuade people from dumping goods outside after hours. Ms. Dziekan stated she has concerns about this use at the plaza. The use will have a negative impact on existing and future tenants in the plaza. The hope with TIF money was to re-energize the plaza and Goodwill will not do that. Ms. Cullen stated the additional windows are good, and hopes Goodwill decorates the windows to be more inviting in that area of the shopping center. Chair Rodgers noted there is a certain conception with the Goodwill name. However, Goodwill stores have improved in recent years and are now comparable to discount retailers like TJ Maxx. Goods sold are not old and worn out. The store is similar to a typical retailer. The Standards for Special Use were addressed: 1. Yes 2. Yes, No – Ms. Dziekan 3. Yes, No – Ms. Dziekan 4. Yes, No – Ms. Dziekan 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Ms. Dziekan added she would like to have a better understanding of the future tenants, types of business, and timeframes for the shopping plaza. Ms. Arevalo motioned to recommend approval of the special use, which was seconded by Ms. Cullen and recommended for approval 5-1 with the following conditions: 1. Retail hours of operation shall not exceed 8am-10pm 2. Substantial compliance with the documents and testimony on record. Other Business Economic Development Committee Liaison Ms. Berns and Ms. Dziekan expressed interest in the position. Ms. Dziekan deferred to Ms. Berns since she is the senior ZBA member. Ms. Cullen motioned to approve Ms. Berns as Economic Development Committee Liaison, and Ms. Berns seconded the motion, which was unanimously approved. Chair Rodgers Term Expiration Ms. McAuley moved to recognize Chair Rodgers for his 10 years of service on the ZBA. Chair Rodgers thanked the ZBA and staff for their efforts as well. The meeting adjourned at 8:27pm. 558 of 612 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on June 7, 2016, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 6-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 5-1 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 5-1 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 5-1 Case Number: 16ZMJV-0042 Address or Location: 1916 Dempster Street Applicant: Paula Mitchell Proposed Special Use: Resale Establishment, Goodwill Store & Donation Center 559 of 612 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 6-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 6-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 6-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 6-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 6-0 and, based upon these findings, and upon a vote __5__ in favor & __1__ against Recommends to the City Council _____ approval without conditions _____ denial of the proposed special use __x__ approval with conditions specifically: 1. Hours of operation shall not exceed 8am – 10pm for the retail portion of the business. 2. Substantial compliance with the documents and testimony on record. Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ____ ___X___ Myrna Arevalo __X__ ____ _______ Scott Gingold __X__ ____ ___X___ Matt Rodgers __X__ ____ ___X___ Violetta Cullen __X__ ____ ___X___ Lisa Dziekan _____ _X__ ___X___ Mary McAuley __X__ ____ 560 of 612 For City Council meeting of July 11, 2016 Item P6 Ordinance 84-O-16 Amending the Hours of Operation for a Convenience Store at 555 Howard Street For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 84-O-16, Amending the Special Use for a Convenience Store at 555 Howard Street in the B3 District Date: July 7, 2016 Recommended Action Staff recommends approval of proposed Ordinance 84-O-16. The proposed Ordinance amends an existing special use for the convenience store located at 555 Howard Street to allow it to remain open until 1:00 a.m. instead of 10:00 p.m. Summary Owner Hafiz Yaqoob requests the proposed change to the hours of operation. The proposed Ordinance requires the impact of these changes to be evaluated after the establishment has been operating under the new hours for at least six months. The hours of operation were increased to 6:00 a.m. to 10:00 p.m. in May 2014, and staff found the increased hours did not negatively impact the surrounding neighborhood. Legislative History May 27, 2014: City Council approved amended hours of operation for the special use permit to 6:00 a.m. to 10:00 p.m. September 10, 2012: City Council approved amended hours of operation for the special use permit to 6:00 a.m. to 8:00 p.m. June 28, 2010: City Council approved amended hours of operation for the special use permit to 7:00 a.m. to 7:00 p.m. seven days a week. Memorandum 561 of 612 April 12, 2005: City Council approved a special use permit for a Convenience Store with hours of operation of 7:00 a.m. to 7:00 p.m. on weekdays and 7:00 a.m. to 4:00 p.m. on Saturdays. Attachments Proposed Ordinance 84-O-16 (all previously approved ordinances are exhibits to 84-O-16) 562 of 612 6/15/2016 84-O-16 AN ORDINANCE Amending the Special Use for a Convenience Store At 555 Howard Street in the B3 Business District WHEREAS, on April 12, 2005, the City Council enacted Ordinance 40-O- 05, which, pursuant to Subsection 6-9-4-3 of the Evanston City Code, 1979, as amended (the “City Code”), granted a Special Use Permit for a Convenience Store at 555 Howard Street in the B3 Business District (the “Subject Property”); and WHEREAS, on September 10, 2012, the City Council enacted Ordinance 94-O-12, which amended said Special Use Permit; and WHEREAS, on May 27, 2014, the City Council enacted Ordinance 72-O- 14, attached hereto as Exhibit 1 and incorporated herein by reference, which further amended said Special Use Permit; and WHEREAS, ZIF Enterprises, Inc. (the “Applicant”), current owner of the Subject Property, has requested that the City Council amend the restrictions on the hours of operation of said Special Use, imposed, pursuant to the City Code and the hours of operation were previously amended pursuant to Ordinance 43-O-10, Ordinance 94-O-12, and Ordinance 72-O-14; and WHEREAS, at its meeting of June 27, 2016, the Planning and Development (“P&D”) Committee of the City Council considered the Applicant’s request and recommended that the City Council approve certain amendments to the permitted hours of operation; and WHEREAS, at its meetings of June 27, 2016 and July 11, 2016, the City 563 of 612 84-O-16 ~2~ Council considered and adopted the records and recommendations of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby amends the condition set forth in Section 3-C of Ordinance 40-O-05, as amended by Section 2 of Ordinance 43-O-10, Section 2 of Ordinance 94-O-12 and Section 2 of Ordinance 72-O-14, to read as follows: The special use approved hereby: a) shall not operate between the hours of 1:00 a.m. and 6:00 a.m. any given day; and b) shall sell only prepackaged food and/or beverages, all for consumption off the subject property. Foods and beverages which either require cooking or heating, or which are customarily cooked or heated prior to consumption, shall not be sold. SECTION 3: No sooner than six (6) months after the effective date of this ordinance, the P&D Committee may evaluate the effects of this ordinance and consider additional amendments to the hours of operation as amended herein. SECTION 4: Except as otherwise provided for herein, all applicable regulations of Ordinance 40-O-05, Ordinance 43-O-10, Ordinance 94-O-12, Ordinance 72-O-14 and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the provisions of any of said documents conflict with the terms of this ordinance, this ordinance shall govern and control. SECTION 5: The Applicant, at its cost, shall record a certified copy of this ordinance, including any Exhibits attached hereto, with the Cook County Recorder of 564 of 612 84-O-16 ~3~ Deeds before it may operate the Convenience Store on the Subject Property to the expanded hours of operation provided in this Ordinance 84-O-14. SECTION 6: Violation of any of the terms of this Ordinance, Ordinance 40-O-05, Ordinance 43-O-10, Ordinance 94-O-12 and/or Ordinance 72-O-14 shall constitute grounds for penalties pursuant to City Code Subsection 6-3-10-5, and/or revocation, pursuant to City Code Subsection 6-3-10-6, of the Special Use for a Convenience Store on the Subject Property. SECTION 7: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 9: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 10: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 11: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 565 of 612 84-O-16 ~4~ Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 566 of 612 84-O-16 ~5~ EXHIBIT 1 Ordinance 72-O-14 567 of 612 568 of 612 569 of 612 570 of 612 571 of 612 572 of 612 573 of 612 574 of 612 575 of 612 576 of 612 577 of 612 578 of 612 579 of 612 580 of 612 581 of 612 582 of 612 583 of 612 584 of 612 585 of 612 586 of 612 For City Council meeting of July 11, 2016 Item H1 Ordinance 46-O-16: Beekeeper License Amendments For Action To: Honorable Mayor and Members of the City Council From: Evonda Thomas-Smith, Director, Health and Human Services Department Subject: Ordinance 46-O-16 Amending Title 9, Chapter 4, Sections 19 and 20 of the City Code to Include a Requirement for Notice to Adjacent Property Owners to Obtain a Beekeeping License Date: July 5, 2016 Recommended Action: The Human Services Committee (“HSC”) and City staff recommend City Council adopt Ordinance 46-O-16 authorizing amendments to Title 9, Chapter 4, Sections 19 and 20 “Beekeeping,” to include a requirement for notice to adjacent property owners, as summarized below. Background: On September 15, 2015 during HSC citizen’s comment, a family shared medical concerns of a lethal allergic reaction to bee stings. They shared serious concerns about the current beekeeping ordinance that could cause the resident a life threatening emergency if stung as a result of a close and proximal bee keeping. On October 5, 2015, the same family attended this HSC meeting and requested the members to re- visit the bee keeping ordinance due to a documented medical emergency if stung by a bee from the adjacent property where a licensed bee hive is maintained. The HSC heard more comments from other beekeepers in the Chicagoland area. At the time of the September 15, 2015 meeting, there was one bee keeper licensed in the City of Evanston; currently there are two license holders. The HSC requested that further research be conducted and return with proposed regulations for backyard beekeeping that would allow beekeeping enthusiasts to pursue their hobby on their property, while ensuring that neighbors were notified of this activity. On May 2, 2016, the initial version of Ordinance 46-O-16 was introduced to the HSC. Public comment was made about the notice and consent provisions contained in the initial proposal. At that time, per Aldermanic directive, City staff was instructed to remove adjacent neighbor consent language from the proposed ordinance and include a timeframe for adjacent neighbors to object to the license application and for the HSC to rule on the objection. Memorandum 587 of 612 On June 6, 2016, the HSC reviewed Ordinance 46-O-16, which included a proof of written notice requirement and a 60 day timeframe for adjacent neighbors to object to the license application and for the HSC to rule on the objection. By amendment, the HSC reduced the adjacent neighbor time period for objection from 60 days to 30 days. Additionally, the HSC directed staff to clarify that the proposed Ordinance required all license applicants to comply with the adjacent neighbor notification requirement when applying for a license following the effective date of the proposed amendment. However, license applicants that previously complied with the notification requirement and received a valid beekeeping license, did not have to provide proof of notice for license renewal applications. On June 27, 2016, the City Council requested an amendment to the definition of “Adjacent Neighbor” to remove the required notice to tenants and occupants of the property and retain the required notice to adjacent property owners. The adjacent property owners will need to notify their tenants of the requested aviary. Summary: The proposed recommendations in Ordinance 46-O-16 are based on the health and safety of all residents, and common best practice for urban beekeeping. In order to minimize negative health and safety impacts for any residents from beekeeping practices, the attached ordinance requires the beekeeping license applicants to provide proof of notice to all persons or entities that are residential landowners, residential renters, business owners, and/or business occupants with properties that share property line(s) with the property for which the applicant seeks the license (collectively “adjacent property owners”). Municipalities and/or utilities are not considered adjacent owners under Section 9-4-19 of this Chapter. Applications for licensure must include written proof of notice to all adjacent property owners, in a form provided by the City of Evanston. The Health and Human Services Department will create a form usable for applicants. Notification to adjacent property owners is not required for renewals for any applicant that previously complied with this notification requirement in receiving a prior valid beekeeping license from the City. Applicants must also submit proof of registration of the colonies with the State of Illinois Department of Agriculture; and be in compliance with the other requirements of the beekeeping ordinance. Additionally, the ordinance provides adjacent property owners with the ability to object to the license application within a 30 day timeframe by providing written notice to the Director of Health and Human Services. The Human Services Committee would then have the authority to hear the objection and rule on the same. Legislative History: Ordinance 65-O-06 ------------------------------------------------------------------------------------- Attachments: Ordinance 46-O-16 588 of 612 7/1/2016 6/15/2016 6/1/2016 4/28/2016 46-O-16 AN ORDINANCE Amending City Code Title 9, Chapter 4, Sections 19 and 20, “Beekeeping,” to Include Requirement for Notice to Adjacent Property Owners NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Legislative Statement. The Illinois Supreme Court provides that “[i]f a subject pertains to local government and affairs, and the [Illinois] legislature has not expressly preempted home rule, municipalities may exercise their power.” Palm v. 2800 Lake Shore Drive Condominium Ass’n , 988 N.E.2d 75, 82-83 (2013), citing City of Chicago v. StubHub, Inc., 979 N.E.2d 844 (2011). The powers of a home rule unit such as Evanston are to be construed liberally pursuant to Article VII, § 6(m) of the Illinois Constitution, and Evanston’s powers as a home rule authority are: “…to be given the broadest powers possible.” Scadron v. City of Des Plaines, 153 Ill. 2d 164, 174 (1992). Home rule municipalities are constitutionally conferred with tremendous authority and latitude to address local issues and concerns. The Illinois Constitution provides that a home rule unit may: exercise any power and perform any function pertaining to its government and affairs including, but not limited to, the power to regulate for the protection of the public health, safety, morals, and welfare; to license; to tax; and to incur debt. Ill. Const. art. VII, § 6. A city’s power to regulate and license for the protection of public health and safety is drawn 589 of 612 46-O-16 ~2~ directly from the Constitution, and any such power must be expressly limited by the General Assembly. See Ill. Const. art. VII, § 6(i). Evanston’s police power also authorizes it to adopt ordinances and to promulgate rules and regulations that pertain to its government and affairs and that protect the public health, safety, and welfare of its citizens. The City Council previously found that honeybees can be maintained within populated areas in reasonable densities without causing a nuisance if the bees are properly located and carefully managed. The City Council finds that bee stings can be a potential medical risk to Evanston citizens, so to the extent that beekeeping may take place, notice to adjacent property owners is necessary to be aware of the potential medical risk. The City Council finds that there is a compelling governmental interest in the protection of the public health of Evanston citizens to implement additional reasonable regulations in the licensing of beekeepers in the City by requiring license applicants to provide proof of notice to adjacent property owners. The City Council finds that the passage of this ordinance is in the interests of the health, safety, and welfare of Evanston citizens. The City Council held meetings in compliance with the provisions of the Illinois Open Meetings Act, considered the statements, points and authorities made in the legislative Record, and received additional input from the public. SECTION 2: That Title 9, Chapter 4, Sections 19 and 20, “Beekeeping” and “Violation – Fine,” of the Evanston City Code of 2012, as amended, are hereby amended to read as follows: 590 of 612 46-O-16 ~3~ 9-4-19. - BEEKEEPING. (A) Definitions: As used in this Section, the following words, terms and phrases must shall have the meanings ascribed to them in this Subsection: ADJACENT PROPERTY OWNER: All persons or entities that own real property that share a property line(s) with the beekeeping applicant’s property. Municipalities and/or utilities are not considered adjacent property owners under Section 9-4-19 of this Chapter. APIARY: A place where bee colonies are kept. BEE: Any stage of the common domestic honeybee, Apis mellifera species. COLONY: A hive and its equipment and appurtenances, including bees, comb, honey, pollen, and brood. HIVE: A structure intended for the housing of a bee colony. (B) Hives: All bee colonies must shall be kept in inspectable type hives with removable combs, which must shall be kept in sound and usable condition. (C) Annual Licensing: Beekeepers must shall apply for a City beekeeping license upon bringing any colony into the City. For bee colonies existing within the City prior to the effective date of this Section, beekeepers must shall have two (2) weeks from the date this Section goes into effect to apply for a City beekeeping license. Applications must shall be submitted to the City Manager or his/her designee. At the time of application for a City beekeeping license, the applicant must shall: 1. Submit proof of registration of the colonies with the state of Illinois Department of Agriculture; and 2. Be in compliance with the other requirements of this Section; and 3. Pay a twenty five dollar ($25.00) nonrefundable application fee; and. 4. Submit written proof of notice to all adjacent property owners, in a form provided by the City Manager or his/her designee. This written proof of notice requirement applies to all applicants following the effective date of this Subsection (C)(4). Notification to adjacent property owners is not required for renewals by any applicant that previously complied with this notification requirement in receiving a prior valid beekeeping license from the City. a. Upon receipt of notice from the applicant, any adjacent property owner may file a written objection to the applicant’s license application. In order to object to 591 of 612 46-O-16 ~4~ the applicant’s license application, the adjacent property owner must file, within 30 days’ receipt of notice, a written objection with the Director of the Health and Human Services Department. If an adjacent property owner files a timely written objection to the applicant’s license application, then the City’s Human Services Committee must hear the objection. The authority to review any objection from any adjacent property owner, and the authority to grant or deny any applicant’s license application based on any objection in this Subsection (C)(4)(a) must vest with the Human Services Committee. The City beekeeping license must shall be renewed each year by submitting a renewal application to the City Manager or his/her designee no more than two (2) weeks prior to the one year anniversary date of the then current City beekeeping license. At the time of applying for a renewal City beekeeping license, the applicant must shall submit the same documents, comply with the same requirements, and pay the same fee set forth in this Subsections (C)(1)-(3) and required for the initial City beekeeping license application. (D) Fencing, Gates, And Signage: All hives must shall be enclosed by fencing with a secure gate and prominent signage warning of the presence of a hive. (E) Water: Each beekeeper must shall ensure that a convenient source of water is available at all times to the bees so that the bees will not congregate at swimming pools, bibcocks, pet water bowls, birdbaths or other water sources where they may cause human, bird, or domestic pet contact. The water must shall be maintained so as not to become stagnant. (F) Maintenance: Each beekeeper must shall ensure that no bee comb or other materials that might encourage robbing are left upon the grounds of the apiary site. Upon their removal from the hive, all such materials must shall promptly be disposed of in a sealed container or placed within a building or other bee-proof enclosure. (G) Queens: In any instance in which a colony exhibits unusually aggressive characteristics by stinging or attempting to sting without due provocation, or exhibits an unusual disposition towards swarming, it must shall be the duty of the beekeeper to requeen the colony. Queens must shall be selected from stock bred for gentleness and non-swarming characteristics. (H) Colony Densities: 1. There must shall be no more than eight (8) apiary sites in each ward in Evanston. 2. For each two (2) colonies, there may be maintained one nucleus colony in a hive structure not exceeding one standard nine and five-eighths inch (9 5/8") depth ten (10) frame hive body with no supers attached as required from time to time for management of swarms. Each such nucleus colony must shall be disposed of or combined with an authorized colony within thirty (30) days after the date it is acquired. 592 of 612 46-O-16 ~5~ (I) Prohibited: The keeping by any person of bee colonies in the City not in compliance with this Section is prohibited. Any bee colony not residing in a hive structure intended for beekeeping, or any swarm of bees, or any colony residing in a standard or homemade hive which, by virtue of its condition, has obviously been abandoned by the beekeeper, is unlawful. 9-4-20. - VIOLATION; FINE. (A) Any person violating the provisions of this Chapter except for Section 9-4-19, "Beekeeping", of this Chapter, must shall be fined not less than ten dollars ($10.00) nor more than five hundred dollars ($500.00) for each offense, and a separate offense must shall be deemed committed upon each and every day such violation continues. (B) For violations of Section 9-4-19, "Beekeeping", of this Chapter any person not in strict compliance with this Section must shall be fined not less than five hundred dollars ($500.00) for each offense, and a separate offense must shall be deemed committed upon each and every day such violation continues. Additionally, any City beekeeping license must shall be mandatorily revoked and no new City beekeeping license must shall be issued to that person, or to any person living on the property where the apiary from which the violation(s) arose was located, for a minimum of one year. (C) In the event a person is found guilty of a violation of Section 9-4-14 of this Chapter, his/her permit to own, keep or harbor or have custody of animals must shall be mandatorily revoked, and no new permit must shall be issued to that person for a minimum of one year. SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and must be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: This ordinance must be in full force and effect after its passage, approval, and publication in the manner provided by law. 593 of 612 46-O-16 ~6~ SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity must not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2016 Adopted: _________________, 2016 Approved: ___________________________, 2016 ________________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Approved as to form: ________________________________ W. Grant Farrar, Corporation Counsel 594 of 612 For City Council meeting of July 11 , 2016 Item O1 Ordinance 77-O-16: Establishment of the Housing, Homelessness and Human Relations Commission For Introduction To: Honorable Mayor and Members of the City Council From: Kimberly Richardson, Assistant to the City Manager Wally Bobkiewicz, City Manager Subject: Ordinance 77-O-16, Amending the City Code to Establish the Housing, Homelessness and Human Relations Commission Date: June 21, 2016 Recommended Action: The Rules Committee and staff recommend City Council adopt Ordinance 77-O-16, which amends the City Code to merge the Housing and Homelessness Commission, Human Relations Commission and ADA Advisory Committee into the Housing, Homelessness and Human Relations Commission. Background: This Ordinance consolidates the Human Relations Commission, the ADA Advisory Committee, and the Housing and Homelessness Commission to more effectively and efficiently utilize the City’s resources. The City of Evanston has a Human Relations Commission whose primary function is to improve the human relations within the City; an ADA Advisory Committee that advises the City in pursuing its ongoing commitment to make the City and its programs, services, and activities accessible to all individuals, including individuals with disabilities; and a Housing and Homelessness Commission that is responsive to the needs for change in housing related matter to the end of maintaining a diverse residential environment and to conserve property values within the community and combat homelessness. Legislative History: On June 20, 2016, the City of Evanston Rules Committee approved the changes to ordinance, with one amendment, changing the name of the Commission from Housing and Human Relations Commission to Housing, Homelessness and Human Relations Commission. Attachments: Ordinance 77-O-16 Memorandum 595 of 612 6/13/2016 77-O-16 AN ORDINANCE Amending Portions of the City Code Creating a “Housing, Homelessness, and Human Relations Commission” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Legislative Statement. This Ordinance consolidates the Human Relations Commission, the ADA Advisory Committee, and the Housing and Homelessness Commission to more effectively and efficiently utilize the City’s resources. The City of Evanston has a Human Relations Commission whose primary function is to improve the human relations within the City; an ADA Advisory Committee that advises the City in pursuing its ongoing commitment to make the City and its programs, services, and activities accessible to all individuals, including individuals with disabilities; and a Housing and Homelessness Commission that is responsive to the needs for change in housing related matters to the end of maintaining a diverse residential environment and to conserve property values within the community and combat homelessness. The City Council determines that it is in the best interest of the City to combine all three boards and commissions into a Housing, Homelessness, and Human Relations Commission. Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164). Pursuant to 65 ILCS 5/1-2-1, the City may make all 596 of 612 77-O-16 ~2~ rules and regulations to carry into effect the powers granted to the City, such broad and general grant of authority complementing the City’s home rule powers. At meetings held in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), the City Council considered this Ordinance, heard public comment, and made findings. It is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747(1991)) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (1995)). The City Council finds that creating a more efficient and effective local government by reducing the number of boards and commissions while maintaining high standards are a priority within the City of Evanston. The City Council desires to amend the City Code to combine the functions of the Human Relations Commission, ADA Advisory Committee and the Housing and Homelessness Commission into a newly established Housing, Homelessness, and Human Relations Commission. SECTION 2: Title 2, Chapter 4 of the Evanston City Code of 2012, as amended (“City Code”), is hereby deleted in its entirety and shall read as follows: CHAPTER 4 – HOUSING, HOMELESSNESS, AND HUMAN RELATIONS COMMISSION 2-4-1: PURPOSE. In order to protect and promote the public health, safety, and welfare of the residents, the City Council establishes a Housing, Homelessness, and Human Relations Commission (“Commission”) to provide for the planning, expansion, maintenance, conservation and rehabilitation of Evanston's housing stock and to be responsive to needs for change in housing related matters to the end of maintaining a diverse residential environment and to conserve property values within the community and to combat homelessness. It is further found that the Commission is necessary to monitor and maintain compliance with fair housing and other protections afforded to a ny individual with a disability or who is a member of a protected class. 597 of 612 77-O-16 ~3~ 2-4-2: MEMBERSHIP. The Commission consists of nine (9) members who serve without compensation and are residents of the City of Evanston. The members must include the following: (A) One (1) member who resides in a rental unit in Evanston; (B) One (1) member who is a landlord that owns at least one (1) multi-family building in Evanston; (C) One (1) member of a protected class or who has a background or experience in human rights, fair housing, environmental justice or similar areas; (D) One (1) member who is able to adequately represent the housing needs of seniors; and (E) One (1) member who is an Alderman. 2-4-3: TERM. Commission members are appointed to three (3) year terms by the Mayor with the advice and consent of the City Council. Non-aldermanic members may serve for not more than two (2) full terms. 2-4-4: POWERS AND DUTIES. In carrying out its responsibilities, the Commission must: (A) Evaluate and recommend tools to expand or maintain affordable housing to the Planning and Development Committee; (B) Provide recommendations on the use of the City’s Affordable Housing Fund dollars to the Planning and Development Committee; (C) Provide recommendations on the use of the City’s HOME Investment Partnerships Program (“HOME”) funds to the Planning and Development Committee; (D) Provide recommendations on the use of the City’s Emergency Shelter Grant Program (“ESG”) funds to the Human Services Committee; (E) Oversee the implementation of the City’s Inclusionary Housing Ordinance ; (F) Monitor and review information on cases of discrimination in Evanston that are directed at members of any of the protected classes under federal, state, county or local law; (G) Ensure a referral process for discrimination complaints to the Illinois Department of Human Rights (“IDHR”) and the United States Department of Housing and Urban Development (“HUD”), as appropriate; (H) Fund priority programs and projects that help to preserve and create affordable housing, promote fair housing, and address the needs of the homeless; (I) Submit an annual report to City Council on the goals, activities and accomplishments of the Commission; and 598 of 612 77-O-16 ~4~ (J) Create subcommittees, as necessary, in furtherance of the Commission ’s purpose. 2-4-5: ADOPTION OF RULES; SELECTION OF A CHAIRPERSON. The Commission must annually elect a Chairperson from among its members. The Commission must also adopt rules and regulations necessary to exercise its responsibilities. SECTION 3: Title 2, Chapter 12 of the City Code, “ADA Advisory Board,” is hereby deleted in its entirety and intentionally left blank. SECTION 4: Title 5, Chapter 6 of the City Code, “Evanston Housing and Homelessness Commission,” is hereby deleted in its entirety and intentionally left blank. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance shall be in full force and effect on January 1, 2017. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor 599 of 612 77-O-16 ~5~ Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 600 of 612 For City Council meeting of July 11 , 2016 Item O2 Ordinance 78-O-16: Merging the Environment Board and Ladd Arboretum Committee For Introduction To: Honorable Mayor and Members of the City Council From: Kimberly Richardson, Assistant to the City Manager Wally Bobkiewicz, City Manager Subject: Ordinance 78-O-16, Amending the City Code to Merge the Environment Board and Ladd Arboretum Date: June 21, 2016 Recommended Action: The Rules Committee and staff recommend City Council adopt Ordinance 78-O-16, which amends the City Code to merge the Ladd Arboretum Committee functions into the Environment Board. Staff requests continuance of Ordinance 78-O-16 for Introduction by City Council to August 15, 2016. Background: This ordinance merges the duties and responsibilities of the Ladd Arboretum Committee into the City of Evanston’s Environment Board to more effectively and efficiently utilize the City’s resources. The City of Evanston has a Ladd Arboretum Committee whose primary function is to advise and consult with the City Council on development and preservation of the Ladd Arboretum; the City’s Environment Board advises the City Council on issues related to the environment. Legislative History: On June 20, 2016, the City of Evanston Rules Committee approved the changes to ordinance, with one amendment to the powers and duties to raise funds and seek gifts for the development and maintenance of the Ladd Arboretum and to approve disbursements of moneys raised by the Committee for the Ladd Arboretum. .Attachments: Ordinance 78-O-16 Memorandum 601 of 612 6/8/2016 78-O-16 AN ORDINANCE Amending Portions of the City Code Eliminating the Ladd Arboretum Committee and Consolidating Its Functions into the Environment Board NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Legislative Statement. This Ordinance eliminates the Ladd Arboretum Committee and consolidates its functions into the City of Evanston’s Environment Board to more effectively and efficiently utilize the City’s resources. The City of Evanston has a Ladd Arboretum Committee whose primary function is to advise and consult with the City Council on development and maintenance of the Ladd Arboretum; and an Environment Board that advises the City Council on issues related to the environment. The City Council determines that it is in the best interest of the City to consolidate the functions of the Ladd Arboretum Committee into the Environment Board. Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164). Pursuant to 65 ILCS 5/1-2-1, the City may make all rules and regulations to carry into effect the powers granted to the City, such broad and general grant of authority complementing the City’s home rule powers. At meetings held in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), 602 of 612 78-O-16 Page 2 the City Council considered this Ordinance, heard public comment, and made findings. It is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747(1991)) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (1995)). The City Council finds that creating a more efficient and effective local government by reducing the number of boards and commissions while maintaining high standards are a priority within the City of Evanston. The City Council desires to amend the City Code to combine the functions of the Ladd Arboretum Committee into the current City of Evanston Environment Board. SECTION 2: Title 2, Chapter 10 of the Evanston City Code of 2012, as amended (“City Code”), is hereby deleted in its entirety and shall read as follows: CHAPTER 10 – ENVIRONMENT BOARD. 2-10-1: PURPOSE. The purpose of the Environment Board (“Board”) is to support Evanston’s environmental goals of reducing and mitigating climate change impacts, increasing resource efficiency and protecting and restoring natural systems by investigating issues and developing recommendations for City Council, other Boards, Committees and Commissions and City Departments to meet Evanston’s goals. 2-10-2: MEMBERSHIP. The Board consists of eleven (11) members who serve without compensation and are either City residents or employed within the City of Evanston. The members must include the following: (A) Seven (7) members who have training and/or experience in areas addressing climate change issues or natural systems such as: environmental science, law, education, ecology, pollution control, engineering, or public health. (B) Two (2) members who have traiing, knowledge, past experience, or some combination related to arboretums. 603 of 612 78-O-16 Page 3 (C) Two (2) members must be designated as “at-large” community representatives that need to have an interest but are not required to have training or experience in areas addressing climate change issues or natural systems such as: environmental science, law, education, ecology, pollution control, engineering, or public health. 2-10-3: TERM. Board members are appointed to three (3) year terms by the Mayor with the advice and consent of the City Council. Board members may serve no more than two (2) consecutive terms and can be considered for re-appointment after remaining off the board for at least 3 years. 2-10-4: POWERS AND DUTIES. In carrying out its responsibilities, the Board has the following powers and duties: (A) The Board reports to the Human Services Committee of the City Council, and will periodically meet with the Human Services Committee to discuss the Board's activities, goals and objectives; (B) To research, study and hold public hearings on environmental issues raised by the City Council, the Board, the City Manager, City Departments, and other governmental agencies or the public; (C) To develop public awareness on environmental issues through hearings, meetings, newsletters, news media releases and cooperation with City Departments and environmental education organizations; (D) To serve as an advocate for Evanston residents who are interested in issues and solutions to address climate change, resource efficiency and natural systems; (E) To develop policy recommendations which are relevant to climate change, resource efficiency and natural systems for submission to the City Council, which advance the vision of the City’s goals and guiding documents. Policy recommendations should aim to support implementation of the City’s guiding documents, including, but not limited to: suggestions regarding implementation of policy. Policy recommendations should aim to support implementation of Evanston’s guiding documents, including but not limited to: City’s Strategic Plan, Climate Action Plan, Ladd Arboretum Master Plan, Lakefront Plan, Multi-Modal Transportation Plan, Bicycle Plan, Water Conservation and Efficiency Plan, Municipal Separate Storm Sewer System (“MS4”) Permit, Complete and Green Streets Policy and Environmental Justice Initiative; (F) To serve as a resource for the City Council, Council Committees, Boards, Commissions, the City Manager, City Departments, and community groups in addressing environmental issues, providing advice, research or technical assistance, as requested; (G) To keep itself informed about the activities of other City Boards and Commissions so far as these relate to environmental matters. The Environment Board may work jointly with other Evanston boards and Commissions in 604 of 612 78-O-16 Page 4 addressing environmental issues which are of mutual concern, including, but not limited to: the development of a City energy policy; (H) To serve as a liaison with other municipalities' boards or commissions to learn how they deal with matters of interest to the Environment Board and to share information pertaining to those matters; (I) To assist City staff in developing and improving programs and services with address climate change, resource efficiency and natural system protection and restoration; (J) To assist City staff in evaluating and tracking performance measures related to climate change and natural systems including the annual report for Evanston’s Climate Action Plan and participation in the STAR Community Rating System (“STAR”); (K) To raise funds and seek gifts for the development and maintenance of the Ladd Arboretum and approve disbursements of funds raised by the Committee for Ladd Arboretum; and (L) To create subcommittees, as necessary, in furtherance of the Board’s purpose. 2-10-5: ADOPTION OF RULES; SELECTION OF A CHAIRPERSON. The Board must annually elect two (2) Chairpersons from among its members. The Board must also adopt rules and regulations necessary to exercise its responsibilities. SECTION 3: Title 2, Chapter 5 of the City Code, “Ladd Arboretum Committee,” is hereby deleted in its entirety and intentionally left blank. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: This ordinance shall be in full force and effect on January 1, 2017. SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 605 of 612 78-O-16 Page 5 Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 606 of 612 For City Council meeting of July 11 , 2016 Item O3 Ordinance 81-O-16: Merging Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names For Introduction To: Honorable Mayor and Members of the City Council From: Kimberly Richardson, Assistant to the City Manager Wally Bobkiewicz, City Manager Subject: Ordinance 81-O-16, Amending the City Code to Merge the Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names Date: June 21, 2016 Recommended Action: The Rules Committee and staff recommend City Council adopt Ordinance 80-O-16 Amending Title 7, Chapter 9 of the Evanston City Code, as amended, which merges the functions of the Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names into a newly established Parks, Recreation and Community Service Board. Background: This ordinance consolidates the Parks and Recreation Board with the Citizen’s Advisory Committee under the Parks, Creation and Community Service Board. The Parks and Recreation Board’s primary function is to provide direction for the planning, design, and maintenance of all playgrounds, parks, recreational facilities, and open spaces owned, leased, or operated by the City; The Citizen’s Advisory Committee on Public Place Names recommend’ s appropriate names for public places. Legislative History: On June 20, 2016, the City of Evanston Rules Committee approved the changes to ordinance. Attachments: Ordinance 81-O-16 Memorandum 607 of 612 6/13/2016 81-O-16 AN ORDINANCE Amending Portions of the City Code Creating a Parks, Recreation and Community Services Board NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Legislative Statement. This Ordinance consolidates the Parks and Recreation Board with the Citizen’s Advisory Committee on Public Place Names to more effectively and efficiently utilize the City’s resources. The City of Evanston has a Parks and Recreation Board whose primary function is to provide direction for the planning, design, and maintenance of all playgrounds, parks, recreational facilities, and open spaces owned, leased, or operated by the City; and a Citizen’s Advisory Committee on Public Place Names to recommend appropriate names for public places. The City Council determines that it is in the best interest of the City to combine the Parks and Recreation Board with the Citizen’s Advisory Committee on Public Place Names into a Parks, Recreation and Community Services Board. Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164). Pursuant to 65 ILCS 5/1-2-1, the City may make all rules and regulations to carry into effect the powers granted to the City, such broad and general grant of authority complementing the City’s home rule powers. At meetings held in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et 608 of 612 81-O-16 seq.), the City Council considered this Ordinance, heard public comment, and made findings. It is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747(1991)) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (1995)). The City Council finds that creating a more efficient and effective local government by reducing the number of boards and commissions while maintaining high standards are a priority within the City of Evanston. The City Council desires to amend the City Code to combine the functions of the Parks and Recreation Board with the Citizen’s Advisory Committee on Public Place Names into a newly established Parks, Recreation, and Community Services Board. SECTION 2: Title 7, Chapter 9 of the Evanston City Code of 2012, as amended (“City Code”), is hereby deleted in its entirety and shall read as follows: CHAPTER 9 - PARKS, RECREATION AND COMMUNITY SERVICES BOARD 7-9-1: PURPOSE. In accordance with 65 ILCS 5/11-95-2 and pursuant to its powers as a home rule unit of government, the City of Evanston hereby establishes the Parks, Recreation and Community Services Board (“Board”). The Board maintains, equips, and operates the City’s playgrounds and recreations centers and the buildings thereon, pursuant to 65 ILCS 5/11-95-2. The Board also recommends appropriate names for public places and implements the Honorary Street Name Sign Program. 7-9-2: MEMBERSHIP. The Board consists of nine (9) members who serve without compensation and are residents of the City of Evanston. 7-9-3: TERM. Board members are appointed to five (5) year terms by the Mayor with the advice and consent of the City Council. 609 of 612 81-O-16 7-9-4: POWERS AND DUTIES. In carrying out its responsibilities, the Board must: (A) Perform the duties prescribed by 65 ILCS 5/11-95-1 et seq., as amended. Specifically, the Board must: 1. Provide direction for the planning, design and maintenance of all playgrounds, parks, recreational facilities, and open spaces owned and/or leased by the City of Evanston; and 2. Provide direction for the development, supervision, and operation of all recreational programs and activities operated by the City of Evanston and/or its authorized affiliates; (B) Act in an advisory capacity to the City Council on the request for public place names, in accordance with the following standards: 1. The close association of the individual proposed with Evanston; 2. A distinguished career in which high service has been rendered to or distinction brought to Evanston; 3. A reasonable relationship between the importance of the place being named and the distinction of the person whose name it will bear; 4. The condition imposed by the donor of lands or funds to be used in the public place; and 5. No public place should be named after individuals deceased less than five years except where a donation of land is made or an individual donor has contributed significantly for development of the public place; (C) Act in an advisory capacity to the City Council on the request to establish an honorary street name; and (D) Create subcommittees, as necessary, in furtherance of the Board’s purpose. 7-9-5: RULES AND REGULATIONS; SELECTION OF A CHAIRPERSON. (A) The Board is empowered to adopt regulations, after making a written determination that the welfare of the parks or the public requires such regulations, concerning the safe and proper use of property and facilities used by the general public under the control of the Board; (B) The Board is authorized and empowered to adopt regulations pertaining to the use of the parks, beaches and water adjacent to such parks and beaches, particularly the activities of fishing, waterskiing, swimming, sledding, skiing, skating and all other lawful activities conducted upon such premises, and the consumption of food and beverages, and the use of any such facility in a manner contrary to its intended use or in such a manner as to constitute a danger to any person using such facility. Said rules and regulations shall not conflict with those regulations set forth in Chapters 10 and 11 of this Title; (C) Rules and regulations so adopted shall be transmitted in writing to the City Council on a Monday, no less than forty-five (45) days prior to their proposed effective date. The City Council may consider, reject or refer such proposed 610 of 612 81-O-16 regulations back to the Board within such period. Failure so to do within twenty- one (21) days is deemed an approval. No such rule or regulation must become effective until ten (10) days after it has been published in the manner provided for by ordinances, and notice of such regulation shall have been posted in the area affected. (D) The Board must cause the posting of notice of regulations in those areas in which such regulations are in force and effect. (E) Every person who violates a properly adopted and posted regulation of the Board is guilty of an offense punishable by a fine in an amount not to exceed seven hundred fifty dollars ($750.00). (F) The Board must annually elect a Chairperson from among its members. (G) The Board may also adopt additional rules and regulations necessary to exercise its responsibilities. 7-9-6: AUTHORITY TO ENFORCE. The City Manager and his/her designees are authorized to enforce regulations of the Board in accordance with the provisions of this Chapter. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect on January 1, 2017. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor 611 of 612 81-O-16 Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 612 of 612