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06.27.16 Packet
CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, June 27, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Revelle (II) Mayor Public Announcements and Proclamations Divvy Launch in Evanston (III) City Manager Public Announcements United Way North-Northwest 11th Annual Community Awards Recognition of Oscar Murillo, ICMA Fellow (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Special Orders of Business: City of Evanston’s Youth and Young Adult Division Elected Officials’ Compensation (VII) Consent Agenda: Alderman Rainey 1 of 445 City Council Agenda June 27, 2016 Page 2 of 9 (VIII) Report of the Standing Committees Administration & Public Works - Alderman Miller Planning & Development - Alderman Wilson Human Services - Alderman Fiske (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) City of Evanston’s Youth and Young Adult Division Alderman Miller has requested an update on staffing of the City’s Youth and Young Adult Division. Director of Parks, Recreation and Community Services, Lawrence Hemingway will provide a presentation at the meeting, which will include information about the Division, including budget and current staffing levels. For Discussion (SP2) Ordinance 63-O-16, Setting Compensation for Members of the Evanston City Council Following the Report and Recommendations of the Compensation Committee The Compensation Committee recommends the City Council adopt ordinance 63-O-16 setting compensation for the Evanston City Council for the time period May 1, 2017 through April 30, 2021. The Ordinance reflects the recommendation of the Compensation Committee which specified a salary increase to $15,990 annually for the Aldermen. There would be no other increases during the four year period. For Introduction (SP3) Ordinance 64-O-16, Setting Compensation for the City Clerk Following the Report and Recommendations of the Compensation Committee The Compensation Committee recommends the City Council adopt ordinance 64-O-16 setting compensation for the City Clerk for the time period May 1, 2017 through April 30, 2021. The Ordinance reflects that the salary increase for the City Clerk will be equal to the same increase that non-union city employees receive each year for the four year period. For Introduction 2 of 445 City Council Agenda June 27, 2016 Page 3 of 9 (SP4) Ordinance 65-O-16, Setting Compensation for the Mayor Following the Report and Recommendations of the Compensation Committee The Compensation Committee recommends the City Council adopt ordinance 65-O-16 setting compensation for the Mayor for the time period May 1, 2017 through April 30, 2021. The Ordinance reflects the recommendations of the Compensation Committee which specified a salary increase to $25,317 annually for Mayor. There would be no other increases during the four year period. For Introduction (SP5) Aldermanic Communications Allowance It is recommended that the City Council consider a standardized communications allowance for the Mayor and each Alderman effective May 1, 2017 for the next City Council. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting June 20, 2016. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through June 12, 2016 $2,834,848.03 (A2) FY2016 City of Evanston Bills – June 28, 2016 $2,874,643.74 For Action (A3.1) Police and Fire Replacement Vehicle Purchases for 2016 from Currie Motors Staff recommends City Council approval for the following vehicle replacement purchases for the Evanston Police and Fire Departments. This purchase consists of eighteen (18) replacement vehicles/equipment, which consists of seventeen (17) units for Police and (1) unit for Fire from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL 60423) in the amount of $473,099. Currie Motors is the Northwest Municipal Conference Suburban Purchasing Cooperative Competitive Bid (SPC) winner. Funding for the vehicles/units will be from the Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of $473,099 which has a budgeted amount of $1,455,422. For Action 3 of 445 City Council Agenda June 27, 2016 Page 4 of 9 (A3.2) Recycle Vehicle Single Source Purchase from R.N.O.W. Incorporated Staff recommends that the City Council approves the purchase of one (1) recycling vehicle from R.N.O.W. Incorporated (8636R W. National Avenue, West Allis, WI 53227) in the amount of $248,131 for 2016. R.N.O.W was the only responder to Bid 16-05 in 2016 for the replacement bid specification developed by both Fleet Services and Public Works Agency staff. Funding for the vehicle will be from the Equipment Replacement Fund (Account 601.26.7780.65550), which has a budgeted amount of $1,455,422.00 in FY 2016. The proposed expenditure for the 2016 replacement unit amounts to 17.2% of the 2016 budget amount. For Action (A3.3) Change Order with SP Plus Municipal Services for 2011-2015 Management & Operations of Self Park Facilities Contract Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2011-2015 Management & Operations of Self Park Facilities Contract (RFP#11-66) to SP Plus Municipal Services, formerly known as Central Parking Services (200 East Randolph Street, Suite 5475, Chicago, IL 60601). This Change Order provides a final reconciliation of overages in operational expenses incurred by the vendor as per the original contract dated May 2011. The cost of this change order is not to exceed $162,449.11. Funding for the project will be provided by the Parking Fund (Accounts 505.19.7025.62400, 505.19.7036.62400 and 505.19.7037.62400). The original estimated cost over the term of the agreement was $9,393,513.44. Payments to date total $9,393,513.44. Combining this change order with the original operational cost, results in a total cost of $9,555,962.55 or a 1.73% variance over the term. For Action (A3.4) Change Order 2 to Agreement with CDM Smith for SCADA Support Services Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 for the Supervisory Control and Data Acquisition (SCADA) Support Services agreement with CDM Smith (125 S. Wacker Drive, Chicago, IL 60606) for a time extension of 182 days. This will extend the completion date from December 31, 2015, to June 30, 2016. There is no cost associated with this change order. Funding for this project is provided from the Water Fund (Account 510.40.4200.62245), which has an FY 2016 budget allocation of $60,000. For Action 4 of 445 City Council Agenda June 27, 2016 Page 5 of 9 (A3.5) Contract with Alpine Demolition Services, LLC for Ladd Arboretum Windmill Demolition Staff recommends City Council authorize the City Manager to execute a contract for the Ladd Arboretum Windmill Demolition (Bid No. 16-49) with Alpine Demolition Services, LLC (3515 Stern Avenue, St. Charles, IL 60174) in the amount of $22,250.00. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 616011) in the amount of $25,000. This project was budgeted at $25,000 in the FY 2016. For Action (A3.6) Handyman Agreement with Sam Goss & Associates Staff recommends that City Council authorize the City Manager to execute a one (1) year agreement with two (2) one-year renewals with Sam Goss & Associates (1727 Brummel, Evanston, IL) to provide handyman services for the Handyman Program (RFP 16-46). This agreement has a term of July 1, 2016 – June 30, 2017 at a cost-not-to-exceed $50,000 (labor plus materials/supplies purchased to complete a task). For Action (A3.7) Authorization to Renew Line of Credit of $2.2 Million Staff recommends that City Council authorize the City Manager to renew the agreement with First Bank and Trust to have access to a Line of Credit up to an amount of $2.2 million for use in the Howard Ridge and West Evanston TIF. For Action: Accept and Place on File (A3.8) Opening of Harley Clarke Mansion for One-Day Allowing Interested Parties to Tour the Facility Alderman Eleanor Revelle has requested the City Council consider allowing the City of Evanston to open its facilities at 2603 Sheridan Road (Harley Clarke Mansion) for one day to allow interested parties to tour the facilities. For Action (A4) Resolution 50-R-16, Easement Agreement with the Metropolitan Water Reclamation District of Greater Chicago for Four Existing Storm Sewers Staff recommends City Council approval of Resolution 50-R-16 authorizing the City Manager to execute an easement agreement with the Metropolitan Water Reclamation District of Greater Chicago. This easement allows the City to maintain and repair seven existing storm sewers at four locations. The new 25- year easement agreement would terminate on May 20, 2042. For Action 5 of 445 City Council Agenda June 27, 2016 Page 6 of 9 (A5) Ordinance 72-O-16, Approving Special Assessment 1518 for Alley Paving Staff recommends approval of Ordinance 72-O-16 allowing the paving of the alley north of Reba Place and east of Ridge Avenue through the Special Assessment Process. The total estimated construction cost for this alley is $304,972.20 and the share of the adjacent property owners comes to $122,720. Funding will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 416511), which has $500,000 budgeted in FY 2016, and from the Sewer Fund (Account 515.40.4535.62461 – 416510), which has $60,000 budgeted in FY 2016 for this project. For Action (A6) Ordinance 73-O-16, Approving Special Assessment 1519 for Alley Paving Staff recommends approval of Ordinance 73-O-16 allowing the paving of the alley north of Greenwood Street and east of Darrow Avenue through the Special Assessment Process. The total estimated construction cost is $285,035 and the share of the adjacent property owners comes to $57,973. Funding for this work will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515-615511), which has an FY 2016 budget allocation of $500,000. For Action (A7) Ordinance 74-O-16, Approving Special Assessment 1520 for Alley Paving Staff recommends approval of Ordinance 74-O-16 allowing the paving of the alley north of Greenwood Street and east of Dodge Avenue through the Special Assessment Process. The total estimated cost for this project is $259,910.50. Of this, $186,640.50 is funded by the City and the share allocated to the adjacent property owners comes to $73,270. Funding for this work will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515-615511), which has an FY 2016 budget allocation of $500,000, and from Community Development Block Grant (CDBG) funding (Account 415.40.4216.65515-416512), which has an FY 2016 budget allocation of $440,000. For Action (A8) Ordinance 71-O-16, Amendments to Landlord Tenant Ordinance The Neighborhood Integrity Ordinance Subcommittee and City staff recommend City Council adoption of Ordinance 71-O-16, amending City Code Title 5, Chapter 3 Landlord Tenant Regulations to add Tenant and Landlord obligations for criminal activity at residential rental properties. This Ordinance is devoted to setting community expectations and standards for any criminal activity that occurs at residential rental property. For Action 6 of 445 City Council Agenda June 27, 2016 Page 7 of 9 (A9) Ordinance 75-O-16, Amendments to Nuisance Premise Ordinance The Neighborhood Integrity Ordinance Subcommittee and City staff recommend City Council adoption of Ordinance 75-O-16, amending City Code Section 9-5-4 to revise the nuisance premise action procedure and process. This Ordinance sets forth a specific process to address and abate the nuisance with cooperative and uncooperative property owners. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 82-O-16 Granting Major Zoning Relief for No Additional Parking Spaces where 3 are Required for a Medical Office at 922 Noyes Street The Zoning Board of Appeals and City staff recommends approval of Ordinance 82-O-16 granting major zoning relief for no additional parking spaces where three additional parking spaces are required for a Medical Office, Evolution Spine & Sports Therapy, at 922 Noyes Street. The applicant has complied with all other zoning requirements, and meets the standards for variations. Suspension of the Rules is requested for Introduction and Action by City Council on June 27, 2016. For Introduction and Action (P2) Ordinance 83-O-16, granting a Special Use for a Resale Establishment, Goodwill Store & Donation Center, at 1916 Dempster Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 83-O-16 granting special use approval for a Resale Establishment, Goodwill Store & Donation Center, at 1916 Dempster Street in the C1 Commercial District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Staff recommends including additional conditions to deter any donations being left/dropped off after the business is closed, such as additional signage and a performance condition that if such activity is encountered it could result in revocation of the special use approval. For Introduction (P3) Ordinance 84-O-16, Amending the Special Use for a Convenience Store at 555 Howard Street in the B3 District Staff recommends approval of proposed Ordinance 84-O-16. The proposed Ordinance amends an existing special use for the convenience store located at 555 Howard Street to allow it to remain open until 1:00 a.m. instead of 10:00 p.m. For Introduction 7 of 445 City Council Agenda June 27, 2016 Page 8 of 9 (P4) Ordinance 70-O-16 Granting Major Zoning Relief for One Additional Dwelling Unit, Balconies, and Building Lot Coverage at 493-495 Sheridan Road City staff recommends approval of Ordinance 70-O-16 granting major zoning relief for one additional dwelling unit with a total of seven dwelling units where six units are permitted, a 0’ east interior side yard setback for balconies where 2.7’ setback is required, and an increase in building lot coverage from a legally- nonconforming 50.5% to 55.6% (due to the addition of two open parking spaces) where a maximum 45% is allowed, at 493-495 Sheridan Road. The applicant has complied with all other zoning requirements, and meets the standards for variations. For Action HUMAN SERVICES COMMITTEE (H1) Additional 2016 Mental Health Board Funding Recommendations The Human Services Committee and the Mental Health Board recommend City Council approval of the proposed allocation of $30,000 from the Human Services fund: $15,000 for the Youth Job Center and $15,000 for the City of Evanston Mayor’s Summer Youth Employment Program, both of which provide summer jobs to Evanston youth. $767,055 from the Human Services Fund was budgeted in 2016 for allocation by the Mental Health Board from account 176.24.4651.XXXXX (each agency will be assigned its own account number once approved by Council) to be used by social services agencies in 2016. Allocations totaling $737,055 were approved by City Council on November 9, 2015. This recommendation for $30,000 was not approved in 2015. For Action (H2) Ordinance 46-O-16, Beekeeper License Ordinance Amendments The Human Services Committee (“HSC”) and City staff recommend City Council adopt Ordinance 46-O-16 authorizing amendments to Title 9, Chapter 4, Sections 19 and 20 “Beekeeping,” to include a requirement for notice to adjacent neighbors. The proposed recommendations in Ordinance 46-O-16 are based on the health and safety of all residents, and common best practice for urban beekeeping. In order to minimize negative health and safety impacts for any residents from beekeeping practices, the ordinance requires the beekeeping license applicants to provide proof of notice to all persons or entities that are residential landowners, residential renters, business owners, and/or business occupants with properties that share property line(s) with the property for which the applicant seeks the license. The amendments also include a procedure by which the HSC can review and rule upon any adjacent neighbor’s objection to a license application. For Introduction 8 of 445 City Council Agenda June 27, 2016 Page 9 of 9 RULES COMMITTEE (O1) Ordinance 77-O-16, Amending the City Code to Establish the Housing, Homelessness and Human Relations Commission The Rules Committee and staff recommend City Council adopt Ordinance 77-O- 16, which amends the City Code to merge the Housing and Homelessness Commission, Human Relations Commission and ADA Advisory Committee into the Housing, Homelessness and Human Relations Commission. For Introduction (O2) Ordinance 78-O-16, Amending the City Code to Merge the Environment Board and Ladd Arboretum The Rules Committee and staff recommend City Council adopt Ordinance 78-O- 16, which amends the City Code to merge the Ladd Arboretum Committee functions into the Environment Board. For Introduction (O3) Ordinance 81-O-16, Amending the City Code to Merge the Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names The Rules Committee and staff recommend City Council adopt Ordinance 80-O- 16 Amending Title 7, Chapter 9 of the Evanston City Code, as amended, which merges the functions of the Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names into a newly established Parks, Recreation and Community Service Board. For Introduction MEETINGS SCHEDULED THROUGH JULY 2016 Upcoming Aldermanic Committee Meetings Wed, July 6 6:00 PM Human Services Committee Thurs, July 7 7:00 PM Housing and Homelessness Commission/ Commission on Aging Mon, July 11 6:00 PM A&PW, P&D, City Council meetings Mon, July 18 7:00 PM City Council- City Manager Evaluation Tues, July 19 7:00 PM Housing & Community Development Act Committee Wed, July 20 6:30 PM M/W/EBE Advisory Committee Mon, July 25 6:00 PM A&PW, P&D, City Council meetings Wed, July 27 6:00 PM Transportation/Parking Committee Wed, July 27 7:00 PM Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 9 of 445 For City Council meeting of June 27, 2016 Item SP1 Youth Outreach Presentation For Discussion To: Honorable Mayor and Members of the City Council From: Lawrence C. Hemingway, Director, Parks, Recreation & Community Services Subject: Youth Outreach Presentation Date: June 27, 2016 Recommended Action Alderman Miller has requested an update on staffing of the City’s Youth and Young Adult Division. Director of Parks, Recreation and Community Services, Lawrence Hemingway will provide a presentation at the meeting, which will include information about the Division, including budget and current staffing levels. Memorandum 10 of 445 For City Council meeting of June 27, 2016 Items SP2 – SP4 Ordinances 63-O-16, 64-O-16, and 65-O-16, Elected Official Compensation For Introduction To: Honorable Mayor and Members of the City Council From: Members of the Mayor’s Compensation Committee Alvin Telser, Chair, Suzanne B Calder, Robin Simmons and Todd Kihm Subject: Report of the Committee on Proposed Compensation for the Eleven (11) Elected Officials of the City of Evanston Date: June 20, 2016 Recommended Action: The Compensation Committee recommends the City Council adopt Ordinances 63-O- 16, 64-O-16, and 65-O-16 setting compensation for elected officials for the time period May 1, 2017 through April 30, 2021. Summary: The Ordinances reflect the recommendations of the Compensation Committee which specified a salary increase to $15,990 annually for alderman and a salary increase to $25,317 annually for mayor, both to be effective May 1, 2017. There would be no other increases during the four year period. The third ordinance reflects that the salary increase for the City Clerk will be equal to the same increase that non-union city employees receive each year for the four year period. Committee Report: The compensation of the members of the City Council and the City Clerk is reviewed by a non-aldermanic compensation committee every four years and recommendations are provided to the City Council as per the City code. The four members of the Mayor’s Compensation Committee were appointed in early February 2016, which gave us more than adequate time to meet, collect a variety of data, and discuss our recommendations. The Committee held five meetings from the end of February to mid-May. We had excellent staff support from Deputy City Manager Erika Storlie, Human Resources Manager Jennifer Lin and City Clerk Rodney Greene. We requested several sets of data about the City of Evanston and the personnel whose compensation we were charged with reviewing. The tables and other information we were given were extremely helpful for our deliberations. They will serve future members of Compensation Committees as well since several sets of data extend back over nearly a 40 year period. Memorandum 11 of 445 The Committee received rather thorough information about aldermanic, mayoral, and city clerk positions in 16 communities in the Chicago Metropolitan area. However, as it turns out, it is difficult to find truly comparable communities in terms of demographics (median incomes and median population) and especially in terms of the full responsibilities of elected officials. All the municipalities for which we had data had part- time aldermen and mayors. Some had full time and some had part time city clerks. The most useful data came from City of Evanston files and from a survey of City Council members in which they each were asked how many hours per week each devoted to required City work. Conventional City wisdom states that aldermen devote 20-40 hours per week to their municipal responsibilities. The survey conducted by Deputy City Manager Storlie confirmed these numbers although most aldermen reported numbers closer to 40 than 20 hours per week. The data on aldermanic and mayoral stipends extend back to 1977. They showed stipend increases ranging from zero percent or Cost of Living (COLA) increases on the low end to increases as much as 60% for the aldermen (1986). City Clerk compensation increases showed a similar range, but the highest salary increase for the City Clerk was 39% in 1993. In May, 2017 it will have been 12 years since stipend or salary increases for our elected officials increased more than 3% per year. The Committee was mindful of several factors that are relevant to elected official compensation, particularly regarding the part time officials. Each individual works very hard, and very effectively, for the benefit of the City and its citizens. In a city with our diversity, we want to encourage citizens from all segments of our community to be able to serve the City as an elected official if she or he wishes to do so. While our local economy has improved considerably over the past several years, we still face limited resources and challenging times ahead. The Committee discussed the health insurance benefits available to our elected officials as part of their overall compensation. Some of our officials do not avail themselves of health insurance benefits while others take this benefit as suits each individual’s need. We discussed if and how we might specifically include comments regarding health benefits in our final recommendations. Inasmuch as the City participates in a municipal health insurance consortium and has no direct control over health benefits costs, we decided to omit reference to these costs in our recommendations. The Committee discussed various compensation approaches. Our meeting minutes contain detailed accounts of all the various ideas and approaches we considered. After considerable discussion, we agreed on the recommendations below which cover the time period May 1, 2017 through April 30, 2021. 1) Evanston aldermen should receive a $3,000.00 stipend increase to $15,990.00. This is a 23.1% increase. 2) The Evanston Mayor should receive a 23.1% increase ($4,751.00) to a stipend of $25,307.00. 3) The City Clerk should receive the same raise as other Evanston non-union employees. 12 of 445 The sum of all these recommended increases is approximately $36,000 per annum for each of the next four years. We feel this is a relatively modest sum in the overall City budget. We thank the Mayor and the City Council for giving the citizens of Evanston the opportunity to participate in this review of the compensation of our elected officials, and to make a recommendation regarding said compensation for the next four years. Attachments: Ordinances 63-O-16, 64-O-16, and 65-O-16 13 of 445 5/23/2016 63-O-16 AN ORDINANCE An Ordinance Setting Compensation for the Members of the Evanston City Council Following the Report and Recommendations of the Compensation Committee WHEREAS, pursuant to Section 1-5-9 of the City Code, the compensation of the members of the City Council was reviewed by a non-aldermanic compensation committee, and all municipal officers’ salaries must be fixed by ordinance pursuant to 65 ILCS 5/3.1-50-5; and WHEREAS, this compensation committee submitted a report and recommendations to the City Council, such recommendations which specified a salary increase of 23.1% for all members of the City Council; and WHEREAS, the City Council accepts the report and the recommendations of the compensation committee. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 1-5-9 of the Evanston City Code of 2012, as amended, is stricken and replaced in its entirety, and is to read as follows: 1-5-9: COMPENSATION: The compensation to be paid to an Alderman elected April 2017 and taking office in May 2017 for his/her services per annum is: (A) Effective May 1, 2017 – Fifteen thousand nine hundred ninety dollars ($15,990). An Alderman may choose to receive medical benefits. 14 of 445 63-O-16 ~2~ (B) The aldermanic compensation structure must be reviewed by a nonaldermanic committee every four (4) years. This committee must submit a report and recommendation to the City Council no later than two hundred forty (240) days prior to the next regularly scheduled municipal election. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 15 of 445 5/23/2016 64-O-16 AN ORDINANCE An Ordinance Setting Compensation for the City Clerk Following the Report and Recommendations of the Compensation Committee WHEREAS, pursuant to Section 1-7-5 of the City Code, the compensation of the Mayor was reviewed by a non-aldermanic compensation committee, and all municipal officers’ salaries must be fixed by ordinance pursuant to 65 ILCS 5/3.1 -50-5; and WHEREAS, this compensation committee submitted a report and recommendations to the City Council, such recommendations which specified a salary increase for the Clerk to conform to salary increases for non-union City employees; and WHEREAS, the City Council accepts the report and the recommendations of the compensation committee. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 1-7-5 of the Evanston City Code of 2012, as amended, is stricken and replaced in its entirety, and is to read as follows: 1-7-5: COMPENSATION: The compensation to be paid to the City Clerk elected April 2017 and taking office in May 2017 for his/her services per annum is: (A) Effective May 1, 2017 and for the time period of May 1, 2017 through April 30, 2021, the Clerk will be eligible for and receive the same percentage salary increase given to non-Union City employees in each fiscal year. This salary increase will take effect upon City Council adoption of the annual budget for each fiscal year in the time period of May 1, 2017 through April 30, 2021. Any salary 16 of 445 64-O-16 ~2~ increase for fiscal year 2017 will not be retroactive, and will only take effect May 1, 2017. (B) The Clerk will receive medical benefits. (C) The Clerk’s compensation structure must be reviewed by a nonaldermanic committee every four (4) years. This committee must submit a report and recommendation to the City Council no later than two hundred forty (240) days prior to the next regularly scheduled municipal election. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 17 of 445 5/23/2016 65-O-16 AN ORDINANCE An Ordinance Setting Compensation for the Mayor Following the Report and Recommendations of the Compensation Committee WHEREAS, pursuant to Section 1-6-10 of the City Code, the compensation of the Mayor was reviewed by a non-aldermanic compensation committee, and all municipal officers’ salaries must be fixed by ordinance pursuant to 65 ILCS 5/3.1-50-5; and WHEREAS, this compensation committee submitted a report and recommendations to the City Council, such recommendations which specified a salary increase of 23.1% for all members of the City Council; and WHEREAS, the City Council accepts the report and the recommendations of the compensation committee. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 1-6-10 of the Evanston City Code of 2012, as amended, is stricken and replaced in its entirety, and is to read as follows: 1-6-10: COMPENSATION: The compensation to be paid to the Mayor elected April 2017 and taking office in May 2017 for his/her services per annum is: (A) Effective May 1, 2017 – Twenty five thousand three hundred seventeen dollars ($25,317). The Mayor will receive medical benefits. (B) The Mayoral compensation structure must be reviewed by a nonaldermanic committee every four (4) years. This committee must submit a report and 18 of 445 65-O-16 ~2~ recommendation to the City Council no later than two hundred forty (240) days prior to the next regularly scheduled municipal election. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 19 of 445 For City Council meeting of June 27, 2016 Item SP5 Business of the City by Motion: Aldermanic Communications Allowance For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Subject: Aldermanic Communications Allowance Date: June 20, 2016 Recommended Action: It is recommended that the City Council consider a standardized communications allowance for the Mayor and each Alderman effective May 1, 2017 for the next City Council. Summary: Currently many aldermen receive paid services from the City for various items including mobile phone service, home internet service and cellular data service on iPads. The costs of these services range from $38 to $60 per month per service and are processed administratively by the City. A standard stipend instead of direct City payment for these services would allow for the Mayor and all Aldermen to receive the same rate of reimbursement and use it toward the communication needs of their choosing. If approved this would go in effect for the next City Council in May 2017. At that time all existing services paid by the City would cease. Staff requests direction on this matter. Memorandum 20 of 445 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, June 20, 2016 7:00 p.m. Roll Call: Alderman Tendam Alderman Braithwaite Alderman Revelle Alderman Wynne Alderm an Rainey Alderman Wilson Alderman Fiske Alderman Holmes Absent: Alderman Miller Presiding: Mayor Elizabeth B. Tisdahl The Mayor called the meeting to order at 7:08 PM. Mayor Public Announcements and Proclamations The Mayor had no announcements or proclamations. City Manager Public Announcements The City Manager announced the evaluation for the City Manager will be rescheduled for July 18th, and there is no other meeting scheduled for that day. Communications: City Clerk City Clerk had no communications. Public Comment Junad Rizki, thanked his Alderman Revelle for bringing back the Harley/Clarke issue. He addressed the City Manager as being irresponsible in spending the citizen’s money. He also suggested for those persons who are not performing their job, they should be terminated. SP 5 Benchmarking Richard Lanyon gave his thoughts and concerns of SP5 (Benchmarking Ordinance). He agreed that the Ordinance should be approved by the Council. Alderman Rainey then asked the Mayor could she ask Mr. Lanyon, the Mayor said go if Mr. Lanyon didn’t mind and he returned to the podium, as Alderman Rainey began to question him about his comments. I mentioned to the Mayor it was out of order for a Council member to comment to the public speaker. The Mayor informed me she had allowed Alderman Rainey to question the speaker. 21 of 445 City Council Agenda June 20, 2016 Page 2 of 3 Kevin Glynn stated he agreed with the previous speaker concerning the Benchmarking Ordinance. Jonathan Nieowsma stated his support of the proposed Benchmarking Ordinance as well. SP1,2, &3 Rental & Nuisance Lisa Pildes Michael Sehr Tina Garrison Age Friendly Report Drina Nikola CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting June 13, 2016 For Action Alderman Rainey motioned for approval of the Consent Agenda with a second from Alderman Wilson and with a Voice Vote the Consent Agenda was approved. SPECIAL ORDERS OF BUSINESS (SP1) Rental Registration Program Staff will update the City Council on the progress of the rental registration program, which was established by the City of Evanston to record the contact information for properties in case of violation and emergency and provide for inspections of properties by Property Maintenance Staff. For Discussion Carl Caneva, Assistant Director Health Dept. gave an update of the program. (SP2) Ordinance 71-O-16, Amendments to Landlord Tenant Ordinance The Neighborhood Integrity Ordinance Subcommittee and City staff recommends City Council adoption of Ordinance 71-O-16, amending City Code Title 5, Chapter 3 Landlord Tenant Regulations to add Tenant and Landlord obligations for criminal activity at residential rental properties. This Ordinance is devoted to setting community expectations and standards for any criminal activity that occurs at residential rental property. For Introduction Alderman Rainey motioned for approval, Alderman Revelle 2nd. With an 8-0 yes vote and the motion was introduced. (SP3) Ordinance 75-O-16, Amendments to Nuisance Premise Ordinance The Neighborhood Integrity Ordinance Subcommittee and City staff recommend City Council adoption of Ordinance 75-O-16, amending City Code Section 9-5-4 to revise the nuisance premise action procedure and process. This Ordinance sets forth a specific process to address and abate the nuisance with cooperative and uncooperative property owners. For Introduction 22 of 445 City Council Agenda June 20, 2016 Page 3 of 3 Alderman Wilson motioned for approval and it was 2nd by Alderman Wynne. With a 8-0 Roll Call Vote the motion was introduced. (SP4) Age Friendly Action Plan The Age-Friendly Task Force and staff recommend that City Council adopt the Age-Friendly Evanston Action Plan to serve as the next steps for making Evanston more inclusive and user-friendly for older residents and residents of all ages. For Discussion Alderman Wynne motioned for approval to accept the plan and it was second by Alderman Wilson. A Voice Vote was taken and the motion was approved. (SP5) Benchmarking Ordinance Update Staff will update the City Council on the progress of the Utilities Commission in developing a draft energy and water benchmarking ordinance and the public engagement process used to craft the ordinance. For Discussion Mr. Kumar presented an update of the Benchmarking Ordinance. This item was only for introduction. The outreach dates are: 6/21/2016, 6/28/2016, and 7/7/2016. (SP6) First Quarter Financial Report for Fiscal Year 2016 Staff recommends City Council accept and place the First Quarter Financial Report for FY 2016 on file. For Action: Accept and Place on File Marty Lyons, Assistant City Manager gave the financial report for fiscal year 2016. A Voice Vote was taken and the report was accepted and will be placed on file. (SP7) Intergovernmental Personal Benefits Cooperative Report Staff will update the City Council on its involvement with the Intergovernmental Personal Benefits Cooperative (IBPC). The City of Evanston has been in the IPBC since December 1, 2009. The IPBC is a group of nearly 100 local entities (nearly all municipalities, but a few special districts), that buy health, life, and dental benefits together. For the past three years, the City has experienced a net decrease in health benefit costs, thanks in part to the City’s membership in IPBC. For Discussion Alderman Wilson motioned to convene to the Executive Session to discuss Litigation and Minutes. The motion was second and with a Voice Vote the Council meeting had ended at 9:00 PM Submitted by, Rodney Greene, MMC City Clerk 23 of 445 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, June 27, 2016 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN MILLER, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF JUNE 13, 2016 III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through June 12, 2016 $2,834,848.03 (A2) FY2016 City of Evanston Bills – June 28, 2016 $2,874,643.74 For Action (A3.1) Police and Fire Replacement Vehicle Purchases for 2016 from Currie Motors Staff recommends City Council approval for the following vehicle replacement purchases for the Evanston Police and Fire Departments. This purchase consists of eighteen (18) replacement vehicles/equipment, which consists of seventeen (17) units for Police and (1) unit for Fire from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL 60423) in the amount of $473,099. Currie Motors is the Northwest Municipal Conference Suburban Purchasing Cooperative Competitive Bid (SPC) winner. Funding for the vehicles/units will be from the Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of $473,099 which has a budgeted amount of $1,455,422. For Action 24 of 445 (A3.2) Recycle Vehicle Single Source Purchase from R.N.O.W. Incorporated Staff recommends that the City Council approves the purchase of one (1) recycling vehicle from R.N.O.W. Incorporated (8636R W. National Avenue, West Allis, WI 53227) in the amount of $248,131 for 2016. R.N.O.W was the only responder to Bid 16-05 in 2016 for the replacement bid specification developed by both Fleet Services and Public Works Agency staff. Funding for the vehicle will be from the Equipment Replacement Fund (Account 601.26.7780.65550), which has a budgeted amount of $1,455,422.00 in FY 2016. The proposed expenditure for the 2016 replacement unit amounts to 17.2% of the 2016 budget amount. For Action (A3.3) Change Order with SP Plus Municipal Services for 2011-2015 Management & Operations of Self Park Facilities Contract Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2011-2015 Management & Operations of Self Park Facilities Contract (RFP#11-66) to SP Plus Municipal Services, formerly known as Central Parking Services (200 East Randolph Street, Suite 5475, Chicago, IL 60601). This Change Order provides a final reconciliation of overages in operational expenses incurred by the vendor as per the original contract dated May 2011. The cost of this change order is not to exceed $162,449.11. Funding for the project will be provided by the Parking Fund (Accounts 505.19.7025.62400, 505.19.7036.62400 and 505.19.7037.62400). The original estimated cost over the term of the agreement was $9,393,513.44. Payments to date total $9,393,513.44. Combining this change order with the original operational cost, results in a total cost of $9,555,962.55 or a 1.73% variance over the term. For Action (A3.4) Change Order 2 to Agreement with CDM Smith for SCADA Support Services Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 for the Supervisory Control and Data Acquisition (SCADA) Support Services agreement with CDM Smith (125 S. Wacker Drive, Chicago, IL 60606) for a time extension of 182 days. This will extend the completion date from December 31, 2015, to June 30, 2016. There is no cost associated with this change order. Funding for this project is provided from the Water Fund (Account 510.40.4200.62245), which has an FY 2016 budget allocation of $60,000. For Action 25 of 445 (A3.5) Contract with Alpine Demolition Services, LLC for Ladd Arboretum Windmill Demolition Staff recommends City Council authorize the City Manager to execute a contract for the Ladd Arboretum Windmill Demolition (Bid No. 16-49) with Alpine Demolition Services, LLC (3515 Stern Avenue, St. Charles, IL 60174) in the amount of $22,250.00. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 616011) in the amount of $25,000. This project was budgeted at $25,000 in the FY 2016. For Action (A3.6) Handyman Agreement with Sam Goss & Associates Staff recommends that City Council authorize the City Manager to execute a one (1) year agreement with two (2) one-year renewals with Sam Goss & Associates (1727 Brummel, Evanston, IL) to provide handyman services for the Handyman Program (RFP 16-46). This agreement has a term of July 1, 2016 – June 30, 2017 at a cost-not-to-exceed $50,000 (labor plus materials/supplies purchased to complete a task). For Action (A3.7) Authorization to Renew Line of Credit of $2.2 Million Staff recommends that City Council authorize the City Manager to renew the agreement with First Bank and Trust to have access to a Line of Credit up to an amount of $2.2 million for use in the Howard Ridge and West Evanston TIF. For Action: Accept and Place on File (A3.8) Opening of Harley Clarke Mansion for One-Day Allowing Interested Parties to Tour the Facility Alderman Eleanor Revelle has requested the City Council consider allowing the City of Evanston to open its facilities at 2603 Sheridan Road (Harley Clarke Mansion) for one day to allow interested parties to tour the facilities. For Action (A4) Resolution 50-R-16, Easement Agreement with the Metropolitan Water Reclamation District of Greater Chicago for Four Existing Storm Sewers Staff recommends City Council approval of Resolution 50-R-16 authorizing the City Manager to execute an easement agreement with the Metropolitan Water Reclamation District of Greater Chicago. This easement allows the City to maintain and repair seven existing storm sewers at four locations. The new 25- year easement agreement would terminate on May 20, 2042. For Action IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 26 of 445 Page 1; Rev. 6/22/2016 10:44:27 AM Administration and Public Works Committee Meeting Minutes of June 13, 2016 James C. Lytle Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: B. Miller, P. Braithwaite D. Holmes, A. Rainey MEMBERS ABSENT: M. Wynne STAFF PRESENT: W. Bobkiewicz, D. Stoneback, O. Murillo, T. Turner, M. Muenzer, R. Voss, L. Biggs, G. Gerdes, M. Lyons, G. Farrar, K. Knapp, S. Nagar, L. Hemingway, K. Danczak-Lyons STAFF ABSENT: E. Storlie, B. Dorneker, P. D’Agostino, A. King, K. Richardson, R. Dahal, S. Flax, Chief Eddington, C. Caneva, S. Levine, D. King, J. Calderon, E. Thomas-Smith, J. Leonard, Chief Klaiber, M. Masoncup, J. Maiworm PRESIDING OFFICIAL: Ald. Miller I. DECLARATION OF A QUORUM: ALDERMAN MILLER, CHAIR A quorum being present, Ald. Miller called the meeting to order at 6:08 p.m. II. APPROVAL OF MINUTES OF REGULAR MEETING OF MAY 23, 2016 Ald. Braithwaite moved to accept the Minutes of May 23, 2016 A&PW meeting as submitted, seconded by Ald. Holmes. The Minutes of the May 23, 2016 A&PW meeting were approved unanimously 4-0. III. PUBLIC COMMENT Dan Schwartzwald and his son Jason Schwartzwald both addressed the committee in regards to Alley Paving Special Assessment 1520. They own a 5 unit building at 1404 Darrow. They feel that using the unit method assessment puts an unfair financial burden on them, as they are responsible for paying for 5 units and in their calculation, 12.5 percent of the project’s total cost. They also claimed the parcel count taken by the City was not correct according to the Cook County records, which they provided. Assistant City Manager Lyons explained that a public meeting was already held to address concerns for this particular alley, and that all property owners were notified. The Board of Local Improvements held a public hearing and 55 percent of the affected property owners have voted in favor of moving forward with the alley paving. Ald. Rainey stated that she was under the impression that both the linear and unit method could be used on the same alley. Public Works Agency Director Stoneback explained that in residential areas, the DRAFT - NOT APPROVED 27 of 445 Page 2; Rev. 6/22/2016 10:44:27 AM unit method is typically used, and a combination of methods would not be appropriate in this particular situation. Ald. Miller asked that the Public Works Agency look into confirming the accuracy of the parcel counts and be in contact with Mr. J. Schwartzwald and Mr. D. Schwartzwald on those findings. IV. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll May 2, 2016 through May 15, 2016 $2,708,198.54 City of Evanston Payroll May 16, 2016 through May 29, 2016 $2,752,062.95 (A2) FY2016 City of Evanston Bills – June 14, 2016 $5,830,986.25 Credit Card Activity – Period Ending April 30, 2016 $169,437.21 For Action Ald. Rainey moved to recommend approval of the City of Evanston Payroll through May 29, 2016, credit card activity through April 30, 2016 and FY 2016 bills through June14, 2016, seconded by Ald. Braithwaite. The Committee voted unanimously 4-0 to approve the bills and credit card activity. (A3.1) Purchase of Three Replacement Vehicles from Rush Truck Center of Northern Illinois and Pattern Caterpillar Staff recommends City Council approval for the purchase of three (3) replacement vehicles/units for the Public Works Agency. An International Harvester 7400 purchase (with attachments) will be from Rush Truck Center of Northern Illinois (4655 S. Central Avenue, Chicago, IL 60638-1547), the State Bid winner, in the amount of $205,609. A Caterpillar Skid Steer Loader with attachments and a Towmaster TC-12D Trailer will be from Patten Caterpillar (635 W. Lake Street, Elmhurst, IL 60126), the authorized dealer of these products on the National Joint Purchasing Association bid price which we are members, in the amount of $55,180. The purchases have been budgeted as follows: $163,450 from the Sewer fund (Account 515.50.4530.65550) with a budget of $187,000; $42,159 from the Automotive Replacement Fund (Account 601.19.7780.65550) with a budget of $1,455,422; and $55,180 from the Water Fund (Account 510.40.4230.65550) with a budget of $78,200. For Action Ald. Holmes moved to recommend City Council approval of the purchase of three (3) replacement vehicles/units for the Public Works Agency. An International Harvester 7400 purchase (with attachments) will be from Rush Truck Center of Northern Illinois in the amount of $205,609, a Caterpillar Skid Steer Loader with attachments and a Towmaster TC-12D Trailer will be from Patten Caterpillar in the amount of $55,180, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to approve the purchase. (A3.2) Contract with Wentworth Tire Service for Tire Repair Services Staff recommends that City Council authorize the City Manager to execute a one (1) year contract with two (2) one year renewals for tire repair and recap services 28 of 445 Page 3; Rev. 6/22/2016 10:44:27 AM (Bid #16-41) in the amount of $24,672 for year one (1) to Wentworth Tire Service (300 North York Road, Bensenville, Illinois 60106). Wentworth Tire Service was the successful bidder with the lowest bid price. The funding will be from Tires and Tubes Fund (Account 600.19.7710.65065), with a budget of $40,000. For Action Ald. Braithwaite moved to recommend that City Council authorize the City Manager to execute a one (1) year contract with two (2) one year renewals for tire repair and recap services (Bid #16-41) in the amount of $24,672 for year one (1) to Wentworth Tire Service (300 North York Road, Bensenville, Illinois 60106), seconded by Ald. Holmes. The Committee voted unanimously 4-0 to approve the contract. (A3.3) Contract with Rausch Infrastructure LLC for Isabella Street Bridge Deck Rehabilitation Project Staff recommends that City Council authorize the City Manager to execute a contract for the Isabella Street Bridge Deck Rehabilitation Project (Bid No. 16-33) with Rausch Infrastructure LLC (8700 W Bryn Mawr Avenue, Suite 830N, Chicago, IL 60646) in the amount of $245,870. Funding will be from the City’s 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 416439), which has $380,000 budgeted. For Action Ald. Rainey moved to recommend that City Council authorize the City Manager to execute a contract for the Isabella Street Bridge Deck Rehabilitation Project (Bid No. 16-33) with Rausch Infrastructure LLC in the amount of $245,870, seconded by Ald. Holmes. The Committee voted unanimously 4-0 to approve the contract. (A3.4) Amendment No. 1 to the Engineering Services Contract with ESI Consultants, Ltd. for the Isabella Street Bridge Deck Rehabilitation Project Staff recommends that City Council authorize the City Manager to execute Amendment No. 1 to an agreement with ESI Consultants, Ltd., (1979 N. Mill Street, Suite 100, Naperville, IL 60563) in the not-to-exceed amount of $40,063.91 to provide the Phase III construction engineering services for the Isabella Street Bridge Deck Rehabilitation project. The City issued a Request for Proposal (RFP No. 15-48) for engineering services on the Isabella Street in July 2015, which included both the Phase II Engineering (construction plans & specifications) and Phase III (engineering services during construction). Phase II has been completed. Funding will be provided from the Capital Improvement Program FY 2014 General Obligation Bonds (Account 415.40.4115.65515 – 416439), which included $150,000 for engineering services on this project. For Action Ald. Holmes moved to recommend that City Council authorize the City Manager to execute Amendment No. 1 to an agreement with ESI Consultants, Ltd., in the not-to-exceed amount of $40,063.91 to provide the Phase III construction engineering services for the Isabella Street Bridge Deck Rehabilitation project, seconded by Ald. Rainey. 29 of 445 Page 4; Rev. 6/22/2016 10:44:27 AM The Committee voted unanimously 4-0 to approve the amendment. (A3.5) Funding of 2016 Special Assessment Alley Improvements Staff recommends that the City Council authorize the increase of funding for the 2016 Special Assessment Alley Improvement Projects by $129,000. Funding will be from the City’s 2016 General Fund Easement Revenue. Staff will present a budget amendment at a later date that will include the additional revenue from the issuance of the easements as well as the allocation of $129,000 of these revenues to the CIP Fund for alley improvements. For Action Ald. Braithwaite moved to recommend that the City Council authorize the increase of funding for the 2016 Special Assessment Alley Improvement Projects by $129,000, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to approve the funding increase. (A3.6) Line of Credit Renewal with First Bank and Trust Staff recommends that City Council authorize the City Manager to renew the agreement with First Bank and Trust to have access to a Line of Credit up to an amount of $4.9 million for use in the Dempster/Dodge and Chicago/Main TIF Districts. For Action Ald. Rainey moved to recommend that City Council authorize the City Manager to renew the agreement with First Bank and Trust to have access to a Line of Credit up to an amount of $4.9 million for use in the Dempster/Dodge and Chicago/Main TIF Districts, seconded by Ald. Homes. Assistant City Manager Lyons corrected this item to be voted on as business by motion. The line of credit was originally approved as an annual renewal. The Committee voted unanimously 4-0 to renew the agreement. (A3.7) Claims True Up Fee - Third Party Administration of General Liability and Worker’s Compensation Claims Staff recommends City Council approval for payment of the Claims True Up Fee in the amount of $22,120. This represents excess claims incurred beyond the annual claims administration fee of $85,000 during the period January 1 through December 31, 2015. Funding for this payment for services will be provided by the FY 2016 Insurance Fund (Account 605.99.7800.62266), with a budget of $120,000. For Action Ald. Holmes moved to recommend City Council approval for payment of the Claims True Up Fee in the amount of $22,120. This represents excess claims incurred beyond the annual claims administration fee of $85,000 during the period January 1 through December 31, 2015, seconded by Ald. Rainey. 30 of 445 Page 5; Rev. 6/22/2016 10:44:27 AM Ald. Rainey stated that the list of claims provided by staff was not thorough enough. She would like statistics in the future, not just a list of names for the claims. Assistant City Manager Lyons assured her that staff would follow up with more information. The Committee voted unanimously 4-0 to approve the payment. (A3.8) Approval of Payment to Evanston Cradle to Career Staff recommends that City Council authorize the City Manager to execute a payment of $50,000 to support the ongoing efforts of Evanston Cradle to Career located at 2010 Dewey Ave., Evanston, Illinois, 60201. This payment of $50,000 will be from the City Manager’s Contingency Fund (Account No. 100.15.1525.68205), with a budget of $200,000. For Action Ald. Braithwaite moved to recommend that City Council authorize the City Manager to execute a payment of $50,000 to support the ongoing efforts of Evanston Cradle to Career located at 2010 Dewey Ave., Evanston, Illinois, 60201, seconded by Ald. Holmes. Parks, Recreation and Community Services Director Hemingway gave a brief presentation on Evanston Cradle to Career, highlighting the work of over 40 local agencies in helping Evanston Youth prepare for and excel in their adult life. He also noted that the United Way has recognized the organization’s positive impact on the community. He explained that they have asked the City to pledge $50,000, and that the school districts and Northwestern University have done the same. Ald. Rainey asked Director Hemingway to send her the budget details. The Committee voted unanimously 4-0 to approve the payment. (A3.9) Creating the Robert Crown Community Center Maintenance Fund Staff and the Robert Crown Subcommittee recommend the creation of the Robert Crown Community Center (RCCC) Maintenance Fund in the FY 2019 Annual Budget. This fund will be used for specific long-term infrastructure maintenance items at both the RCCC and surrounding fields. Revenues to support the anticipated long term maintenance costs of the RCCC shall come from operating revenues of the new facility. For Action Ald. Rainey moved to recommend the creation of the Robert Crown Community Center (RCCC) Maintenance Fund in the FY 2019 Annual Budget, seconded by Ald. Braithwaite. The Committee voted unanimously 4-0 to approve creation of the Maintenance Fund. (A3.10)Sidewalk Café for Smylie Brothers Brewing Company Staff recommends City Council approval of first-time application for a sidewalk café permit for Smylie Brothers Brewing Company, a Type 1 restaurant located at 1615 Oak Avenue. The sidewalk café will supplement Smylie Brothers 31 of 445 Page 6; Rev. 6/22/2016 10:44:27 AM existing outdoor eating area adding six tables with two seats each for a capacity of 12. The existing outdoor seating area is located on private property and has 84 seats. Total seating capacity with the sidewalk café will be 96. The sidewalk café will operate Sunday-Thursday 11:00 a.m. – 9:00 p.m. and Friday-Saturday 11:00 a.m. – 10 p.m. The restaurant is closed on Mondays. For Action Ald. Holmes moved to recommend that City Council approval of first-time application for a sidewalk café permit for Smylie Brothers Brewing Company, a Type 1 restaurant located at 1615 Oak Avenue, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to approve the application. (A3.11)Sidewalk Café for Panera Bread Staff recommends City Council approval of first-time application for a sidewalk café permit for Panera Bread, a Type 2 restaurant located at 1700 Sherman Avenue. The sidewalk café will consist of seven tables with two seats each for a seating capacity of 14. The café will operate Monday-Thursday 6:00 a.m. - 10:00 p.m., Friday-Saturday 6:00 a.m. - 11:00 p.m. and Sunday 7:00 a.m. - 10:00 p.m. For Action Ald. Braithwaite moved to recommend City Council approval of first-time application for a sidewalk café permit for Panera Bread, a Type 2 restaurant located at 1700 Sherman Avenue, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to approve the application. (A3.12)Sidewalk Café for Cupitol Coffee & Eatery Staff recommends City Council approval of first-time application for a sidewalk café permit for Cupitol Coffee & Eatery, a Type 1 restaurant located at 812 Grove Street. The sidewalk café will consist of one table with six seats and one table with two seats for a seating capacity of eight. The café will operate Monday- Thursday 6:00 a.m. – 10:00 p.m., Friday-Saturday 6:00 a.m. – 11 p.m. and Sunday 7:00 a.m.-10:00 p.m. For Action Ald. Rainey moved to recommend City Council approval of first-time application for a sidewalk café permit for Cupitol Coffee & Eatery, a Type 1 restaurant located at 812 Grove Street, seconded by Ald. Braithwaite. The Committee voted unanimously 4-0 to approve the application. (A3.13)Storefront Modernization Program Application for 2012 Central Street Staff supports a recommendation from the Economic Development Committee to City Council to provide financial assistance, through the Storefront Modernization Program, to Linz and Vail at 2012 Central Street in an amount not to exceed $9,026.75 for painting, signage, and installation of new windows. Staff recommends utilizing funds from the Economic Development Fund’s Business District Improvement Fund (225.21.5300.65522). The approved Fiscal Year 2016 Budget allocated a total of $250,000 for this account to fund both the Storefront 32 of 445 Page 7; Rev. 6/22/2016 10:44:27 AM Modernization and Great Merchant Grant programs. To date, $28,630 has been spent from this account, leaving $221,370 available for expenditure. For Action Ald. Holmes moved to recommend that City Council provide financial assistance, through the Storefront Modernization Program, to Linz and Vail at 2012 Central Street in an amount not to exceed $9,026.75 for painting, signage, and installation of new windows, seconded by Ald. Rainey. At Ald. Rainey’s inquiry, Community Development Director Muenzer explained that the Design & Project Review (DAPR) Committee did review the concept, and Linz and Vail will have to return for a building permit. The Committee voted unanimously 4-0 to provide financing. (A4) Resolution 41-R-16, Authorizing the City Manager to Execute Contract Amendment Number 2 to the Residential Solid Waste Service Agreement with Groot Staff recommends adoption of Resolution 41-R-16 authorizing the City Manager to execute Contract Amendment Number 2 to the Residential Solid Waste Service Agreement with Groot. Due to an error in Amendment 1, the monthly bill was only reduced to $137,502.45 (instead of $133,859.75). Staff identified that the error was based on the unit price per month for the weekly collection of any sized additional carts. The amendment indicated that the unit price for these carts would be $7.95 rather than the correct amount of $6.64 per month. Amendment Number 2 corrects this error. Groot will also reimburse the City $25,501.77 for the amount overcharged for the seven invoices processed since Amendment 1 was executed. For Action Ald. Braithwaite moved to recommend adoption of Resolution 41-R-16 authorizing the City Manager to execute Contract Amendment Number 2 to the Residential Solid Waste Service Agreement with Groot. Due to an error in Amendment 1, the monthly bill was only reduced to $137,502.45 (instead of $133,859.75), seconded by Ald. Rainey. Public Works Agency Director Stoneback clarified that this resolution is correcting a previous typo in the monthly cost. Alds. Rainey and Braithwaite both voiced concern over missed refuse pick-up and asked if photos are being submitted. Director Stoneback will contact Groot to ensure they are receiving the 311 requests about missed pickup. He will also provide Ald. Braithwaite figures from October 2015 to June 2016 to determine if there has been reduction in missed trash. There will also be more frequent meetings with Groot if needed to ensure proper service. The Committee voted unanimously 4-0 to adopt the resolution. (A5) Resolution 46-R-16, Sculpture Easement at 525 Kedzie Street Staff recommends City Council adopt Resolution 46-R-16 authorizing the City Manager to grant an easement for the installation, future maintenance and repair 33 of 445 Page 8; Rev. 6/22/2016 10:44:27 AM of a sculpture to be placed at the corner of Kedzie Street and Chicago Avenue. Kedzie Investment Partners, LLC (2211 North Elston, Suite 302, Chicago, IL), owner of the mixed use building located at 525 Kedzie Street, will purchase and maintain the sculpture. The easement would be granted for a 10 year period. No City funding is required for this sculpture installation. The City has waived any fees associated this easement. For Action Ald. Rainey moved to recommend City Council adopt Resolution 46-R-16 authorizing the City Manager to grant an easement for the installation, future maintenance and repair of a sculpture to be placed at the corner of Kedzie Street and Chicago Avenue, seconded by Ald. Holmes. Ald. Rainey asked if the sculpture easement gets reviewed. Community Development Director Muenzer explained that it went before the Public Arts Council and DAPR for review. Ald. Rainey requested the name of the sculpture that he will provide. The Committee voted unanimously 4-0 to adopt the resolution. (A6) Ordinance 72-O-16, Approving Special Assessment 1518 for Alley Paving Staff recommends approval of Ordinance 72-O-16 allowing the paving of the alley north of Reba Place and east of Ridge Avenue through the Special Assessment Process. The total estimated construction cost for this alley is $304,972.20 and the share of the adjacent property owners comes to $122,720. Funding will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 416511), which has $500,000 budgeted in FY 2016, and from the Sewer Fund (Account 515.40.4535.62461 – 416510), which has $60,000 budgeted in FY 2016 for this project. For Introduction Ald. Holmes moved to recommend approval of Ordinance 72-O-16 allowing the paving of the alley north of Reba Place and east of Ridge Avenue through the Special Assessment Process, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to adopt the ordinance. (A7) Ordinance 73-O-16, Approving Special Assessment 1519 for Alley Paving Staff recommends approval of Ordinance 73-O-16 allowing the paving of the alley north of Greenwood Street and east of Darrow Avenue through the Special Assessment Process. The total estimated construction cost is $285,035 and the share of the adjacent property owners comes to $57,973. Funding for this work will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515-615511), which has an FY 2016 budget allocation of $500,000. For Introduction Ald. Braithwaite moved to recommend approval of Ordinance 73-O-16 allowing the paving of the alley north of Greenwood Street and east of Darrow Avenue through the Special Assessment Process, seconded by Ald. Rainey. 34 of 445 Page 9; Rev. 6/22/2016 10:44:27 AM The Committee voted unanimously 4-0 to adopt the ordinance. (A8) Ordinance 74-O-16, Approving Special Assessment 1520 for Alley Paving Staff recommends approval of Ordinance 74-O-16 allowing the paving of the alley north of Greenwood Street and east of Dodge Avenue through the Special Assessment Process. The total estimated cost for this project is $259,910.50. Of this, $186,640.50 is funded by the City and the share allocated to the adjacent property owners comes to $73,270. Funding for this work will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515-615511), which has an FY 2016 budget allocation of $500,000, and from Community Development Block Grant (CDBG) funding (Account 415.40.4216.65515-416512), which has an FY 2016 budget allocation of $440,000. For Introduction Ald. Rainey moved to recommend the approval of Ordinance 74-O-16 allowing the paving of the alley north of Greenwood Street and east of Dodge Avenue through the Special Assessment Process, seconded by Ald. Braithwaite. Ald. Rainey asked for more information on funding amounts. Capital Planning and Engineering Bureau Chief Lara Biggs explained that the funding breakdown was in the previous meeting packet. Sewer, CIP, and CDBG funds will be used to offset resident costs. More information will be presented to Ald. Rainey before the next meeting as requested. The Committee voted unanimously 4-0 to adopt the ordinance. (A9) Ordinance 76-O-16 Authorizing 2016 A & B General Obligation Bond Issues Staff recommends adoption of Ordinance 76-O-16 providing for the issuance of the FY 2016 A and B bond issues as follows: 2016 A General Obligation Bond Not-To-Exceed $14,000,000, and 2016 B General Obligation Refunding Bond Not-To-Exceed $8,155,000. The ordinance will be completed and signed after the bond sale date, which is tentatively scheduled for July 13, 2016. The proposed $13,760,000 2016 A debt issuance is comprised of $9,730,000 of unabated general obligation (G.O.) bonds, $3,930,000 of abated G.O. bonds, and estimated debt issuance costs totaling approximately $100,000 and is funded as follows: $9,070,000 from the Tax Levy; $660,000 from the Library Fund; $250,000 from the Special Assessment Fund; $3,680,000 from the Water Fund, and $100,000 in Estimated Issuance Costs. For Introduction Ald. Holmes moved to recommend the adoption of Ordinance 76-O-16 providing for the issuance of the FY 2016 A and B bond issues as follows: 2016 A General Obligation Bond Not-To-Exceed $14,000,000, and 2016 B General Obligation Refunding Bond Not-To-Exceed $8,155,000, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to adopt the ordinance. 35 of 445 Page 10; Rev. 6/22/2016 10:44:27 AM (A10) Ordinance 68-O-16, Decreasing the Number of Class D Liquor Licenses for Choakchai, Inc. d/b/a Thai Sookdee Staff recommends City Council adoption of Ordinance 68-O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty-eight (58) to fifty-seven (57) as Choakchai, Inc. d/b/a Thai Sookdee (1016 Church Street) is not renewing its liquor license. For Introduction Ald. Braithwaite moved to recommend City Council adoption of Ordinance 68-O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty-eight (58) to fifty-seven (57) as Choakchai, Inc. d/b/a Thai Sookdee (1016 Church Street) is not renewing its liquor license, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to adopt the ordinance. V. ITEMS FOR DISCUSSION (APW1)Revising Title 3, Chapter 17 regarding Taxicabs and Motor Vehicles for Hire City staff submits this memorandum to frame ongoing discussion regarding proposed revisions of Title 3 regarding taxis and other motor vehicles for hire. For Discussion City Attorney Grant Farrar explained that the legal department reviewed the Taxi Regulations code in-depth. He proposed that the City either condense the existing code to reduce fee costs and licensing by the City, or that the City could deregulate and require that the Taxi companies comply with State law only. Ald. Rainey felt that City deregulation would be the best option. She also feels that Uber should not be allowed to use the senior citizen discount privileges. Ald. Holmes agreed. Ald. Braithwaite asked if we removed City regulations, how it will affect the budget. City Attorney Farrar confirmed that this particular budget line item is only $30,000 and decreasing every year. The City gains no net revenue from this line item, so removing it would not affect the budget. City Manager Bobkiewicz agreed that a City policy should be in place to protect the taxi drivers, but not regulate them. He explained that City staff is taking all the feedback from these discussions and drafting an ordinance for introduction to improve the City policies. Ald. Rainey suggested another meeting with local taxi drivers to get more input. She feels it is important to relieve them of any duplicate fees. Ald. Miller stated that medallion holders need to be protected since they have made such a large investment to attain a medallion. There are currently about 100 medallion holders. City Manager Bobkiewicz assured Ald. Miller that this will 36 of 445 Page 11; Rev. 6/22/2016 10:44:27 AM be taken into consideration when the ordinance is drafted. Minor application and renewal fees will remain but deregulation could significantly reduce the financial burden on drivers. V. COMMUNICATIONS VI. ADJOURNMENT Ald. Braithwaite moved to adjourn, seconded by Ald. Holmes. The meeting was adjourned at 7:19 pm. 37 of 445 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: June 22, 2016 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Continuing in 2016, the bills list will not include the Evanston Public Library. The Library bills will be included for informational purposes in the Treasurer’s Monthly Report. Summary: Payroll – May 30, 2016 through June 12, 2016 $2,834,848.03 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – June 28, 2016 $2,874,643.74 General Fund Amount – Bills list $ 411,888.81 TOTAL AMOUNT OF BILLS LIST & PAYROLL $5,709,491.77 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Attachments: Bills List For City Council meeting of June 27, 2016 Item A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 38 of 445 CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2016 100 GENERAL FUND 100 GENERAL FUND SUPPORT 13040 ILLINOIS PAPER COMPANY COPY PAPER FOR THE CIVIC CENTER 3,466.20 13040 ILLINOIS PAPER COMPANY COPY PAPER FOR THE CIVIC CENTER 186.50 21680 RTA TRANSIT BENEFIT FARE PROGRAM *RTA TRANSIT BENEFIT RELOAD 2,290.00 22725 VERIZON WIRELESS COMMUNICATION CHARGES 11,157.13 41307 SAM'S CLUB DIRECT *SUPPLIES: PROCUREMENT WORKSHOP 138.67 41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE #16-5966 866.00 100 GENERAL FUND SUPPORT 18,104.50 1300 CITY COUNCIL 62285 FINEST COURIER LOGISTICS SAME DAY COURIER SERVICE 17.99 1300 CITY COUNCIL Total 17.99 1400 CITY CLERK 62295 MUNICIPAL CLERKS OF ILLINOIS SUMMER SEMINAR 65.00 62295 RODNEY GREENE REIMBURSEMENT:IIMC CONFERENCE 87.25 62457 MUNICODE MUNICODE UPGRADE 1,775.00 1400 CITY CLERK Total 1,927.25 1505 CITY MANAGER 62295 DONYELL WOLFE *REIMBURSEMENT:ICMA FELLOW 178.08 62360 ALLIANCE FOR INNOVATION, INC.LOCAL GOVERNMENT RESEARCH COLLABORATIVE ANNUAL DUES 5,000.00 65095 OFFICE DEPOT OFFICE SUPPLIES 113.13 1505 CITY MANAGER Total 5,291.21 1510 PUBLIC INFORMATION 62205 ALLEGRA PRINT & IMAGING HEALTH PROPERTY MAINTENANCE DOOR HANGERS 203.00 62205 ON TRACK FULFILLMENT INC.WARD 1 POSTCARD - BRUMMEL MEETING 443.51 1510 PUBLIC INFORMATION Total 646.51 1555 FINANCIAL ADMINISTRATION 62205 YELLOW PAGES UNITED ADVERTISING 924.00 62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS FOR ASHLEY KING 78.00 1555 FINANCIAL ADMINISTRATION Total 1,002.00 1560 REVENUE & COLLECTIONS 52010 AUTOBARN MOTORS, LTD.*WHEEL TAX REFUND 933.00 1560 REVENUE & COLLECTIONS Total 933.00 1570 ACCOUNTING 62110 SIKICH LLP AUDITING SERVICES 24,000.00 62110 MWM CONSULTING GROUP, INC.PREPARATION OF GASB 45 ACTUARIAL REPORT 750.00 62280 FEDERAL EXPRESS CORP.SHIPPING 90.75 65095 TEUTEBERG INC AP CHECKS 1,968.81 1570 ACCOUNTING Total 26,809.56 1580 COMMUNITY ARTS 66040 QUARTET COPIES MUSE OF FIRE POSTER 242.25 1580 COMMUNITY ARTS Total 242.25 1705 LEGAL ADMINISTRATION 62345 FEDERAL EXPRESS CORP.SHIPPING 20.79 62345 OFFICE DEPOT OFFICE SUPPLIES 45.05 62509 SUSAN D BRUNNER ADMINISTRATIVE HEARINGS OFFICER 2,310.00 62509 JEFFREY D. GREENSPAN ADMINISTRATIVE HEARINGS OFFICER 1,500.00 62509 MITCHELL C. EX ADMINISTRATIVE HEARINGS OFFICER 1,725.00 65095 OFFICE DEPOT OFFICE SUPPLIES 13.34 1705 LEGAL ADMINISTRATION Total 5,614.18 1915 HUMAN RESOURCE DIVI. - PAYROLL 65095 TEUTEBERG INC PAYROLL CHECKS 1,969.81 1915 HUMAN RESOURCE DIVI. - PAYROLL Total 1,969.81 1929 HUMAN RESOURCE DIVISION 62160 TRANS UNION CORP TRANS UNION BASIC FEE-EMPLOYEE TESTING 158.00 62160 STANDARD & ASSOCIATES, INC.TESTING-POLICE 2,775.00 62270 QUEST DIAGNOSTICS CLINICAL LABORATORIES EMPLOYEE TESTING-QUEST DIAGNOSTICS 2,908.00 62274 IPSP TESTING-POLICE 6,205.00 62274 THEODORE POLYGRAPH SERVICE, INC.TESTING-POLICE 750.00 62310 SAM'S CLUB DIRECT *SUPPLIES: FOOD 89.88 62310 SAM'S CLUB DIRECT *SUPPLIES: FOOD 188.54 62360 CITYTECH USA, INC.PUBLIC SALARY ANNUAL MEMBERSHIP 390.00 62509 EQUIFAX CREDIT CREDIT MONITORING 2,552.50 62630 SEDGWICK, INC.SEDGWICK CLAIMS-ADMINISTRATIVE FEES-UNEMPLOYMENT INSURANCE 1,400.00 65125 SAM'S CLUB DIRECT *RETURN: SUPPLIES -5.11 65125 SAM'S CLUB DIRECT *SUPPLIES: FOOD 226.44 65125 SAM'S CLUB DIRECT SUPPLIES: FOOD 205.48 1929 HUMAN RESOURCE DIVISION Total 17,843.73 1932 INFORMATION TECHNOLOGY DIVI. 62340 XEROX CORPORATION COPYING SERVICES 1,367.24 62340 CHICAGO OFFICE TECHNOLOGY GROUP COPYING SERVICE CHARGES 4,612.99 62340 AT & T COMMUNICATION CHARGES 43.47 62340 MUNICIPAL CODE CORPORATION 2016 LASER FICHE LICENSE RENEWAL EPD 17,781.40 64540 VERIZON WIRELESS COMMUNICATION CHARGES 1,564.98 65555 CURRENT TECHNOLOGIES CORPORATION ONSITE SURVEILLANCE 1,162.50 65615 COMCAST CABLE CABLE SERVICES 5,470.82 65615 A & R SHARED SERVICE CENTER COMMUNICATION CHARGES 450.00 1932 INFORMATION TECHNOLOGY DIVI. Total 32,453.40 1941 PARKING ENFORCEMENT & TICKETS 62451 JANELLE WALKER REFUND: TOW 185.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.03 1941 PARKING ENFORCEMENT & TICKETS Total 223.03 139 of 445 CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2016 1950 FACILITIES 62225 ANDERSON PEST CONTROL JUNE 2016 SERVICE-SC, CIVIC CENTER, PD AND FIRE 464.20 62225 GROVER WELDING COMPANY WELDING SERVICES AT PD HQ 185.90 62245 SCHNEIDER ELECTRIC BUILDINGS AMERICA BAS MONITORING SYSTEM COMPONENTS - ECOLOGY CENTER 3,875.00 62440 RAYNOR DOOR COMPANY OVERHEAD DOOR SERVICE FOR FIRE STATION 1 290.79 62509 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 12,240.40 62518 ALARM DETECTION SYSTEMS, INC.ALARM SERVICES 142.50 64005 COMED UTILITIES 103.65 64015 NICOR UTILITIES 60.67 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES FOR CIVIC CENTER 330.55 65050 MARK VEND COMPANY COFFEE FOR CIVIC CENTER 293.96 65090 NORTHEASTERN ILLINOIS PUBLIC SAFETY CONFINED SPACE TRAINING 210.00 1950 FACILITIES Total 18,197.62 2101 COMMUNITY DEVELOPMENT ADMIN 61060 LOCKE, USHANE INDEPENDENT CONTRACTOR 1,725.00 2101 COMMUNITY DEVELOPMENT ADMIN Total 1,725.00 2126 BUILDING INSPECTION SERVICES 52110 POWER CONSTRUCTION REFUND: PERMIT 4,574.24 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 150.00 62464 SAFEBUILT ILLINOIS PLAN REVIEW AND INSPECTION SERVICE 13,692.11 65095 OFFICE DEPOT OFFICE SUPPLIES 50.56 65095 TEUTEBERG INC SELF INKER 97.62 2126 BUILDING INSPECTION SERVICES Total 18,564.53 2128 EMERGENCY SOLUTIONS GRANT 67110 CONNECTIONS FOR THE HOMELESS 2015 ESG GRANT 9,606.58 2128 EMERGENCY SOLUTIONS GRANT Total 9,606.58 2205 POLICE ADMINISTRATION 52540 HAMANN, RICK REFUND: ALARM FEE 100.00 62272 WEST GROUP PAYMENT CTR INFORMATION CHARGES 326.46 62370 NATIONAL AWARD SERVICES AWARDS 85.00 64005 COMED UTILITIES 304.53 2205 POLICE ADMINISTRATION Total 815.99 2210 PATROL OPERATIONS 62240 EVANSTON CAR WASH & DETAIL CENTER CAR WASHES 152.00 65020 J. G. UNIFORMS, INC UNIFORMS 200.00 65085 L3 COMMUNICATIONS MOBILE-VISION, INC.CAMERA REPAIR 439.00 2210 PATROL OPERATIONS Total 791.00 2240 POLICE RECORDS 65095 OFFICE DEPOT OFFICE SUPPLIES 36.01 65095 OFFICE DEPOT OFFICE SUPPLIES 9.99 65095 OFFICE DEPOT OFFICE SUPPLIES 7.39 65095 OFFICE DEPOT OFFICE SUPPLIES 80.97 2240 POLICE RECORDS Total 134.36 2251 311 CENTER 64505 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 64505 AT & T *311 SERVICE 400.26 2251 311 CENTER Total 438.27 2255 OFFICE-PROFESSIONAL STANDARDS 62770 NET TRANSCRIPTS, INC.TRANSCRIPTS 18.00 2255 OFFICE-PROFESSIONAL STANDARDS Total 18.00 2260 OFFICE OF ADMINISTRATION 62295 NORTH EAST MULTI-REGIONAL TRAINING INC TRAINING 560.00 62295 MANGAS, SEAN MEALS-IPMBA BIKE CLASS 60.00 62295 HOWARD, ADAM MEALS-IPMBA BIKE CLASS 60.00 62295 GEORGE GONZALEZ MEALS-IPMBA BIKE CLASS 60.00 62295 JONES, NICK MEALS-IPMBA BIKE CLASS 60.00 62295 THOMAS, MARVIN MEALS-IPMBA BIKE CLASS 60.00 62295 VYCHESLAV LEONTIEV MEALS-RIFLE MARKSMAN 45.00 2260 OFFICE OF ADMINISTRATION Total 905.00 2270 TRAFFIC BUREAU 62490 NORTH SHORE TOWING TOW & HOOK 30.00 2270 TRAFFIC BUREAU Total 30.00 2291 PROPERTY BUREAU 65085 B&H PHOTO VIDEO EVIDENCE SUPPLIES 149.40 65085 ECPI/ARROWHEAD FORENSIC PRODUCTS PROPERTY SUPPLIES 47.35 65085 ECPI/ARROWHEAD FORENSIC PRODUCTS PROPERTY SUPPLIES 360.92 65085 ARTISTIC ENGRAVING BADGES AND STARS 313.17 2291 PROPERTY BUREAU Total 870.84 2295 BUILDING MANAGEMENT 62225 ANDERSON PEST CONTROL PEST MANAGEMENT 52.76 62225 COLLEY ELEVATOR CO.ELEVATOR MAINTENANCE 372.00 62225 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 625.12 62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 6,087.90 64015 NICOR UTILITIES 95.57 2295 BUILDING MANAGEMENT Total 7,233.35 2305 FIRE MGT & SUPPORT 64015 NICOR UTILITIES 105.80 64540 VERIZON WIRELESS COMMUNICATION CHARGES 494.13 2305 FIRE MGT & SUPPORT Total 599.93 2310 FIRE PREVENTION 62360 FIRE INVESTIGATORS STRIKE FORCE MEMBERSHIP-BRIAN SCOTT 75.00 2310 FIRE PREVENTION Total 75.00 240 of 445 CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2016 2315 FIRE SUPPRESSION 53675 ANDRES MEDICAL BILLING AMBULANCE CHARGES - MAY 2016 7,968.41 62295 UNIVERSITY OF ILLINOIS -GAR 162 OFFICER TRAINING 300.00 62295 RICHARD SULLIVAN REIMBURSEMENT: FIRE TRAINING 509.61 62295 DAVID S. SMRHA REIMBURSEMENT: FIRE TRAINING 353.00 62295 PALOMARES, ALEX REIMBURSEMENT: FIRE TRAINING 524.17 62295 KAMARCHEVAKUL, MEGAN REIMBURSEMENT: FIRE TRAINING 486.35 62295 WILLIAM F LYNCH REIMBURSEMENT: FIRE TRAINING 333.17 62430 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 1,253.22 65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 1,190.99 65040 SAM'S CLUB DIRECT *SUPPLIES: JANITORIAL 116.01 2315 FIRE SUPPRESSION Total 13,034.93 2407 HEALTH SERVICES ADMIN 62360 NATIONAL FORUM FOR BLACK PUBLIC MEMBERSHIP 225.00 62360 NORTHERN ILLINOIS UNIVERSITY REGISTRATION FEE 10.00 2407 HEALTH SERVICES ADMIN Total 235.00 2435 FOOD AND ENVIRONMENTAL HEALTH 62210 EVANSTON SIGNS GRAPHICS, INC.SIGNS 256.00 62295 ILLINOIS ASSOCIATION OF CODE ENFORCEMENT REGISTRATION FEE 140.00 62472 IDEXX DISTRIBUTION, INC.BEACH WATER TESTING SUPPLIES 3,294.77 62474 ROSE PEST SOLUTIONS PEST CONTROL 2,348.00 62476 ALLEGRA PRINT & IMAGING RETRACTABLE BANNERS 5,330.00 62477 ALLEGRA PRINT & IMAGING RETRACTABLE BANNERS 684.00 62477 CINTAS FIRST AID & SUPPLY FIRST AID KIT 58.27 62477 OFFICE DEPOT OFFICE SUPPLIES 90.27 62477 TRILOGY, INC.MENTAL HEALTH TRAINING 875.00 62477 FEDEX KINKO'S - CAS MATERIALS FOR POD 682.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 152.04 2435 FOOD AND ENVIRONMENTAL HEALTH Total 13,910.35 2440 VITAL RECORDS 62490 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES 1,288.00 2440 VITAL RECORDS Total 1,288.00 2455 COMMUNITY HEALTH 62490 ON TRACK FULFILLMENT INC.RETHINK YOUR DRINK CAMPAIGN 235.00 62490 QUARTET COPIES PRINTING- RETHINK YOUR DRINK 766.00 62490 SAM'S CLUB DIRECT *SUPPLIES: FOOD 89.76 62490 CLOWNING AROUND ENTERTAINMENT *INFLATABLE FOR MAN UP MEN'S HEALTH INITIATIVE 1,104.50 2455 COMMUNITY HEALTH Total 2,195.26 3010 REC. BUSINESS & FISCAL MGMT 65095 ILLINOIS PAPER COMPANY COPY PAPER 500.00 65095 OFFICE DEPOT OFFICE SUPPLIES 147.70 3010 REC. BUSINESS & FISCAL MGMT Total 647.70 3020 REC GENERAL SUPPORT 64540 VERIZON WIRELESS COMMUNICATION CHARGES 456.12 3020 REC GENERAL SUPPORT Total 456.12 3025 PARK UTILITIES 64005 COMED UTILITIES 5,240.00 64005 MC SQUARED ENERGY UTILITIES-APRIL 1,367.48 64005 MC SQUARED ENERGY UTILITIES-MARCH 1,538.75 64015 NICOR UTILITIES 270.35 3025 PARK UTILITIES Total 8,416.58 3030 CROWN COMMUNITY CENTER 64005 MC SQUARED ENERGY UTILITIES-APRIL 3,021.90 64005 MC SQUARED ENERGY UTILITIES-MARCH 2,838.05 65095 NEXTIME, INC TIME CARDS 81.83 65110 SAM'S CLUB DIRECT *SUPPLIES: REC PROGRAM 69.22 65110 SAM'S CLUB DIRECT *SUPPLIES: FOOD 79.00 3030 CROWN COMMUNITY CENTER Total 6,090.00 3035 CHANDLER COMMUNITY CENTER 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 31.20 62505 DIANA UNGER INSTRUCTION FOR FENCING CAMPS AND CLASSES 2,440.20 62507 CLASSIC BOWL SPORTS CAMP FIELD TRIP 382.50 64005 MC SQUARED ENERGY UTILITIES-APRIL 1,154.22 64005 MC SQUARED ENERGY UTILITIES-MARCH 1,155.28 65040 SUPERIOR INDUSTRIAL SUPPLY CUSTODIAL SUPPLIES 120.71 65095 OFFICE DEPOT OFFICE SUPPLIES 83.99 3035 CHANDLER COMMUNITY CENTER Total 5,368.10 3040 FLEETWOOD JOURDAIN COM CT 62225 HENRICHSEN FIRE & SAFETY SERVICE SYSTEM FOR KITCHEN FIRE SUPPRESSION 142.00 62225 CINTAS CORPORATION #769 MONTHLY CLEANING ON FLOOR MATS 240.12 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 74.33 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 41.00 62505 SEXTON, THOMAS KARATE INSTRUCTOR TEACHING BASIC AND ADVANCE SKILLS 300.00 62505 HOOP AVENUES DEVELOPMENTAL SKILLS & DRILLS 5,244.00 64005 MC SQUARED ENERGY UTILITIES-APRIL 2,846.20 64005 MC SQUARED ENERGY UTILITIES-MARCH 2,517.53 65040 SUPERIOR INDUSTRIAL SUPPLY FLOOR STRIPPER 121.08 65040 SUPERIOR INDUSTRIAL SUPPLY GLOVES SCRAPERS AND CARBON STEEL REPLACEMENTS.60.92 65040 SUPERIOR INDUSTRIAL SUPPLY SPECTACULARS FAST DRAW 4-2LITER 110.86 65110 COMCAST CABLE CABLE SERVICES 109.49 65110 ILLINOIS PAPER COMPANY COPIER PAPER 225.60 3040 FLEETWOOD JOURDAIN COM CT Total 12,033.13 341 of 445 CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2016 3045 FLEETWOOD/JOURDAIN THEATR 62210 QUARTET COPIES MUSE OF FIRE POSTER 242.25 62210 QUARTET COPIES PRINTING FJT 30.00 62210 QUARTET COPIES TICKETS 15.20 62511 CLUNIE, BASIL PHOTOGRAPHER 300.00 62511 SINGLETON, PHOENIX LIGHTING DESIGNER 400.00 62511 ALEXIS HARRIS DYER REHEARSALS/WORKSHOPS 170.00 62511 LYNN ZIEHE COSTUME DESIGNER 400.00 62511 MAXWELL JACOB DOWNS PERFORMER/WORKSHOPS 180.00 62511 NIKKIA TYLER PERFORMER 150.00 62511 APODACA, VICTORIA LUCIA STAGE MANAGER 400.00 62511 FRAZIER, CHERYL PERFORMANCES/REHEARSALS 340.00 62511 IRABOR, ABIE PERFORMER 150.00 62511 TANESHA DANRIDGE PERFORMER 150.00 62511 REGAN, RACHEL SOUND DESIGNER 400.00 62511 MCALLISTER, ASHA THEATRE ASSISTANT 150.00 62511 CHANCELLOR, MICHAEL ASST SET BUILDER 100.00 62511 WILSON, JUSTIN REHEARSALS/WORKSHOPS 170.00 62511 TANIA RICHARD GAUL PLAYWRIGHT 150.00 62511 ELANA ELYCE SULLIVAN PERFORMER 300.00 62511 GLORIA BOND CLUNIE PLAYWRIGHT 150.00 62511 ESTELL, MARSHA PLAYWRIGHT 150.00 62511 ROBERT SIMMONS SOUND ENGINEER 100.00 65110 SAM'S CLUB DIRECT *SUPPLIES: REC PROGRAM 210.95 3045 FLEETWOOD/JOURDAIN THEATR Total 4,808.40 3050 RECREATION OUTREACH PROGRAM 62490 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 86.68 62515 HOME CITY ICE COMPANY ICE FOR SUMMER FOOD SERVICE 73.05 3050 RECREATION OUTREACH PROGRAM Total 159.73 3055 LEVY CENTER SENIOR SERVICES 61062 KEVIN SPARKMON SECURITY-RENTAL EVENT 270.00 62245 NILFISK-ADVANCE, INC.REPAIR TO FLOOR SCRUBBER 723.75 62295 THOMPSON, AUDREY REIMBURSEMENT: OMBUDSMAN RETREAT 249.48 62360 SAM'S CLUB DIRECT *MEMBERSHIP-ROBERT RUSSO 15.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 89.88 62509 HENRICHSEN FIRE & SAFETY FIRE EXTINGUISHER CERTIFICATION 104.95 62511 COMCAST CABLE COMMUNICATION CHARGES 141.15 64005 MC SQUARED ENERGY UTILITIES-APRIL 4,187.80 64005 MC SQUARED ENERGY UTILITIES-MARCH 3,733.33 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 65025 OFFMAN HOUSE CATERING LEVY CONGREGATE MEAL PROGRAM 2,296.10 65040 SAM'S CLUB DIRECT *SUPPLIES: JANITORIAL 33.92 65095 OFFICE DEPOT OFFICE SUPPLIES 138.47 65110 NATIONAL AWARD SERVICES AWARDS FOR SENIOR SPELLING BEE 122.50 66461 PRINTED WORD, THE FLYERS FOR AGING WELL CONFERENCE 455.00 66461 TENACIOUS BRANDS, INC.TOTE BAGS FOR AGING WELL CONFERENCE 759.19 3055 LEVY CENTER SENIOR SERVICES Total 13,358.53 3065 BOAT RAMP-CHURCH ST 62275 FEDERAL EXPRESS CORP.SHIPPING 42.76 3065 BOAT RAMP-CHURCH ST Total 42.76 3080 BEACHES 64005 MC SQUARED ENERGY UTILITIES-APRIL 119.40 64005 MC SQUARED ENERGY UTILITIES-MARCH 119.40 64015 NICOR UTILITIES 46.74 65040 SUPERIOR INDUSTRIAL SUPPLY SUPPLIES 530.28 65045 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 86.68 3080 BEACHES Total 902.50 3095 CROWN ICE RINK 62490 MOBILE MINI, INC.RENTAL 112.77 62490 SCS PRODUCTIONS ICE SHOW LIGHTING 5,235.00 62490 JORDAN MANN SKATING TRAINING & CERTIFICATION 125.00 62495 ANDERSON PEST CONTROL PEST CONTROL 79.00 64005 MC SQUARED ENERGY UTILITIES-APRIL 9,065.70 64005 MC SQUARED ENERGY UTILITIES-MARCH 8,514.14 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 584.69 65040 UNIFIRST CORPORATION JANITORIAL SUPPLIES 63.90 65095 NEXTIME, INC TIME CARDS 27.00 65095 OFFICE DEPOT OFFICE SUPPLIES 74.31 3095 CROWN ICE RINK Total 23,881.51 3100 SPORTS LEAGUES 62508 MANISCALC0, ANTHONY LEAGUE OFFICIAL 472.50 62508 CHRIST, DONALD LEAGUE OFFICIAL 105.00 62508 ZIMMERMAN, JAY LEAGUE OFFICIAL 105.00 62508 WINSBERG, ALAN LEAGUE OFFICIAL 87.50 62508 MORRIS SCHWARTZ LEAGUE OFFICIAL 587.00 62508 GIBSON, TIMOTHY LEAGUE OFFICIAL 245.00 62508 FRANKLIN, STEVE LEAGUE OFFICIAL 315.00 65110 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 135.00 65110 SITEONE LANDSCAPE SUPPLY TURFACE 600.00 65110 MARTENSON TURF PRODUCTS, INC.LINE MARKING 511.00 3100 SPORTS LEAGUES Total 3,163.00 3105 AQUATIC CAMP 65110 SPECIALTY PREMIUM GROUP DRAWSTRING BAGS FOR AQUATIC CAMPERS 668.75 3105 AQUATIC CAMP Total 668.75 3130 SPECIAL RECREATION 65025 SAM'S CLUB DIRECT *SUPPLIES:REC PROGRAM 123.64 3130 SPECIAL RECREATION Total 123.64 442 of 445 CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2016 3225 GIBBS-MORRISON CULTURAL CENTER 62225 TYCO INTEGRATED SECURITY LLC INSTALLATION OF BURGLAR ALARM 800.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 55.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 55.00 65050 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 536.85 65050 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 52.43 65050 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 1,005.62 3225 GIBBS-MORRISON CULTURAL CENTER Total 2,504.90 3605 ECOLOGY CENTER 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 64.97 62518 ALARM DETECTION SYSTEMS, INC.QUARTERLY CHARGES 128.16 62520 KEVIN SPARKMON SECURITY RENTAL 120.00 64005 MC SQUARED ENERGY UTILITIES-APRIL 386.67 64005 MC SQUARED ENERGY UTILITIES-MARCH 386.41 64015 NICOR UTILITIES 75.66 3605 ECOLOGY CENTER Total 1,161.87 3710 NOYES CULTURAL ARTS CENTER 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 39.14 64005 MC SQUARED ENERGY UTILITIES-APRIL 1,282.35 64005 MC SQUARED ENERGY UTILITIES-MARCH 1,326.23 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 459.34 3710 NOYES CULTURAL ARTS CENTER Total 3,107.06 3720 CULTURAL ARTS PROGRAMS 62205 EVANSTON ROUNDTABLE LLC AD FOR STARLIGHT 758.00 62490 PETER FAGUNDO 2016 JUDGE AND 2016 JUROR LAKESHORE FEST 150.00 62509 DAYNA CALDERON EMCEEING ETHNIC ARTS FEST 200.00 62509 DAYNA CALDERON SECOND PAYMENT STARLIGHT COORDINATOR 800.00 62511 HOUNDS OF FINN LLP PERFORMING ARTIST 1,200.00 62511 R - GANG PERFORMING ARTIST 1,200.00 62511 TRAVIS WHITLOCK STAGE MANAGER ETHNIC ARTS FEST 350.00 62511 VANCE KELLY PERFORMING ARTIST 1,400.00 62511 BRIAN OHERN PERFORMING ARTIST 1,200.00 62511 HAYDEN, CARLA PERFORMING ARTIST 400.00 62511 OPRISKO, PETER PAUL PERFORMING ARTIST 1,200.00 62511 QUINN, JOHN J PERFORMING ARTIST 550.00 62511 RHYTHM REVELUTION PERFORMING ARTIST 300.00 62511 PETRA VAN NUIS PERFORMING ARTIST 200.00 62511 JOEL PATERSON PERFORMING ARTIST 500.00 62511 SOSA, ROGER PERFORMING ARTIST 800.00 65095 ILLINOIS PAPER COMPANY COPIER PAPER 285.00 65095 OFFICE DEPOT OFFICE SUPPLIES 147.74 3720 CULTURAL ARTS PROGRAMS Total 11,640.74 4105 PUBLIC WORKS AGENCY ADMIN 62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS FOR K. JENSEN 39.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 65020 SILK SCREEN EXPRESS, INC.2016 AFSCME UNIFORM PURCHASE 2,039.00 65090 CINTAS FIRST AID & SUPPLY FIRST AID MAINTENANCE AND SERVICE 69.52 4105 PUBLIC WORKS AGENCY ADMIN Total 2,185.53 4300 ENVIRONMENTAL SERVICES 62295 ILLINOIS DEPARTMENT OF AGRICULTURE 2016 PEST CONTROL LICENSE RENEWAL - MULTIPLE EMPLOYEES 260.00 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY CONFINED SPACE TRAINING 210.00 64505 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 65090 WORK AREA PROTECTION CORPORATION SAFETY CONES 790.50 4300 ENVIRONMENTAL SERVICES Total 1,298.51 4320 FORESTRY 62385 RAINBOW TREECARE 96 GALLONS OF ARBORTECH FUNGICIDE FOR CITY ELM TREES 960.00 62496 RAINBOW TREECARE 96 GALLONS OF ARBORTECH FUNGICIDE FOR CITY ELM TREES 36,000.00 4320 FORESTRY Total 36,960.00 4330 GREENWAYS 62195 223694 - LANDSCAPE CONCEPTS MANAGEMENT, INC.CALLAN AVE STREETSCAPE LANDSCAPE MAINTENANCE 311.25 62195 223694 - LANDSCAPE CONCEPTS MANAGEMENT, INC.HOWARD ST. STREETSCAPE LANDSCAPE MAINTENANCE 698.00 62195 223694 - LANDSCAPE CONCEPTS MANAGEMENT, INC.ONE-YEAR EXTENSION OF GREEN BAY RD RR EMBANKMENT LANDSCAPING 2,245.00 62199 103617 - NATIONAL AWARD SERVICES MEMORIAL 2X3.5" PLATES 60.00 62199 105547 - HOWARD L WHITE & ASSOCIATES, INC.REPLACEMENT BENCHES - SOLE SOURCE 4,661.00 4330 GREENWAYS Total 7,975.25 4400 CAPITAL PLANNING & ENGINEERING 62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS FOR CIVIL ENGINEER BRIDGET NASH 39.00 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY CONFINED SPACE TRAINING 525.00 65095 OFFICE DEPOT OFFICE SUPPLIES 24.43 4400 CAPITAL PLANNING & ENGINEERING Total 588.43 4500 INFRASTRUCTURE MAINTENANCE 64505 VERIZON WIRELESS COMMUNICATION CHARGES 380.10 65625 MIDWEST TIME RECORDER TIME CLOCK MAINTENANCE 110.00 4500 INFRASTRUCTURE MAINTENANCE Total 490.10 4520 TRAF. SIG.& ST LIGHT MAINT 64006 COMED UTILITIES 36,448.66 64007 COMED UTILITIES 21,218.65 64008 COMED UTILITIES 2,367.23 64008 MC SQUARED ENERGY UTILITIES-APRIL 36.23 64008 MC SQUARED ENERGY UTILITIES-MARCH 37.77 4520 TRAF. SIG.& ST LIGHT MAINT Total 60,108.54 100 GENERAL FUND Total 411,888.81 543 of 445 CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2016 175 GENERAL ASSISTANCE FUND 4605 GENERAL ASSISTANCE ADMIN 65095 OFFICE DEPOT OFFICE SUPPLIES 97.09 4605 GENERAL ASSISTANCE ADMIN Total 97.09 175 GENERAL ASSISTANCE FUND Total 97.09 176 HEALTH AND HUMAN SERVICES 4651 HEALTH & HUMAN SERVICES 62491 PRESENCE BEHAVIORAL HEALTH CONTRACTUAL CRISIS SERVICES-JUNE 6,444.44 4651 HEALTH & HUMAN SERVICES Total 6,444.44 176 HEALTH AND HUMAN SERVICES Total 6,444.44 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 62509 CHICAGO COMMUNICATIONS, LLC.ZETRON IP FSA 2015/2016 SERVICE AGREEMENT RENEWAL BALANCE 840.00 62509 IRON MOUNTAIN OSDP OFF-SITE DATA PROTECTION MONTHLY EXPENSES 326.87 62509 MOTOROLA SOLUTIONS, INC.FIRE SERVICE AGREEMENT RENEWAL 9,058.80 62509 MOTOROLA SOLUTIONS, INC.RADIO SYSTEM 2015/2016 SERVICE AGREEMENT 19,846.59 62509 WORD SYSTEMS INC RENEW STANDARD SUPPORT AGREEMENT 4243-03 DIGITAL VOICE LOGGER 3,220.02 62509 LOGICALIS, INC.NETWORK MAINTENANCE PURCHASE 3,055.87 64505 AT & T UTILITIES 28.01 64540 VERIZON WIRELESS COMMUNICATION CHARGES 2,426.35 5150 EMERGENCY TELEPHONE SYSTM Total 38,802.51 205 EMERGENCY TELEPHONE (E911) FUND Total 38,802.51 210 SPECIAL SERVICE AREA (SSA) #4 FUND 5160 SPECIAL SERVICE AREA #4 62517 EVMARK SSA#4 PAYMENT FOR OPERATIONS AND MAINTENANCE 80,750.00 5160 SPECIAL SERVICE AREA #4 Total 80,750.00 210 SPECIAL SERVICE AREA (SSA) #4 FUND Total 80,750.00 215 CDBG FUND 5187 REHAB CONSTRUCTION ADMIN 62490 CHICAGO TITLE INSURANCE TITLE SERVICE-1503 FOWLER 60.00 62490 FEDERAL EXPRESS CORP.SHIPPING 54.36 62490 MOSHE CALAMARO & ASSOC STRUCTURAL ENGINEERING 571.25 5187 REHAB CONSTRUCTION ADMIN Total 685.61 5220 CDBG ADMINISTRATION 62490 ZOOMGRANTS ZOOM GRANTS ANNUAL LICENSE 5,490.00 5220 CDBG ADMINISTRATION Total 5,490.00 215 CDBG FUND Total 6,175.61 225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 62659 EVMARK SUPPLEMENTAL MARKETING AND ECONOMIC DEVELOPMENT ACTIVITIES 24,500.00 62660 MAKE IT BETTER LLC MAY-JUNE 2016 FULL COLOR PRINT ADVERTISEMENT 3,500.00 65522 SKETCHBOOK BREWING COMPANY STOREFRONT MODERNIZATION GRANT REIMBURSEMENT 2,319.83 65522 WEST VILLAGE BUSINESS ASSOCIATION *SEASONAL PLANTINGS 6,800.00 5300 ECON. DEVELOPMENT FUND Total 37,119.83 5300 ECON. DEVELOPMENT FUND 62295 CINDY PLANTE REIMBURSEMENT: NAT'L MAIN STREETS CONF.662.12 5300 ECON. DEVELOPMENT FUND Total 662.12 225 ECONOMIC DEVELOPMENT FUND Total 37,781.95 240 HOME FUND 5430 HOME FUND 65535 CONNECTIONS FOR THE HOMELESS 2016 TBRA GRANT 6,754.23 5430 HOME FUND Total 6,754.23 240 HOME FUND Total 6,754.23 250 AFFORDABLE HOUSING FUND 5465 AFFORDABLE HOUSING 62770 EVANSTON TOWNSHIP HIGH SCHOOL *GEOMETRY IN CONSTRUCTION 77,000.00 5465 AFFORDABLE HOUSING Total 77,000.00 250 AFFORDABLE HOUSING FUND Total 77,000.00 300 WASHINGTON NATIONAL TIF FUND 5470 WASHINGTON NAT'L TIF DS 62605 EVMARK LANDSCAPING AND MAINTENANCE SERVICES - 2ND PAYMENT 24,669.00 5470 WASHINGTON NAT'L TIF DS Total 24,669.00 5476 CAPITAL PROJ.-WASHINGTON TIF 62185 KANE, MCKENNA AND ASSOCIATES, INC.PROFESSIONAL SERVICES IN CONNECTION WITH ANNUAL TIF REPORT PREP 65.61 5476 CAPITAL PROJ.-WASHINGTON TIF Total 65.61 300 WASHINGTON NATIONAL TIF FUND Total 24,734.61 644 of 445 CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2016 310 HOWARD-HARTREY TIF FUND 5500 HOWARD-HARTREY TIF DEBT SRVCE 62185 KANE, MCKENNA AND ASSOCIATES, INC.PROFESSIONAL SERVICES IN CONNECTION WITH ANNUAL TIF REPORT PREP 65.63 5500 HOWARD-HARTREY TIF DEBT SRVCE Total 65.63 310 HOWARD-HARTREY TIF FUND Total 65.63 330 HOWARD-RIDGE TIF FUND 5860 HOWARD RIDGE TIF 62185 KANE, MCKENNA AND ASSOCIATES, INC.PROFESSIONAL SERVICES IN CONNECTION WITH ANNUAL TIF REPORT PREP 65.63 5860 HOWARD RIDGE TIF Total 65.63 330 HOWARD-RIDGE TIF FUND Total 65.63 335 WEST EVANSTON TIF FUND 5870 WEST EVANSTON TIF 62185 KANE, MCKENNA AND ASSOCIATES, INC.PROFESSIONAL SERVICES IN CONNECTION WITH ANNUAL TIF REPORT PREP 65.63 5870 WEST EVANSTON TIF Total 65.63 335 WEST EVANSTON TIF FUND Total 65.63 345 CHICAGO-MAIN TIF FUND 3400 CHICAGO-MAIN TIF LETTER OF CREDIT 62483 CHICAGO AND MAIN FUNDING MEMBER, INC.TIF FUNDING FOR CHICAGO/MAIN PROJECT 580,000.00 3400 CHICAGO-MAIN TIF LETTER OF CREDIT Total 580,000.00 345 CHICAGO-MAIN TIF FUND Total 580,000.00 415 CAPITAL IMPROVEMENTS FUND 4150 CAPITAL PROJECTS 415451 65515 MOSHE CALAMARO & ASSOC STRUCTURAL ENGINEERING SERVICES - GIBBS - MORRISON CENTER ROOF 450.00 4150 CAPITAL PROJECTS Total 450.00 4116 2016 BOND PROJECTS 416503 65515 GLENBROOK EXCAVATING & CONCRETE INC.2016 WATER MAIN AND RESURFACING PROJECT CIP 1 BID #16-25 17,617.79 4116 2016 BOND PROJECTS Total 17,617.79 415 CAPITAL IMPROVEMENTS FUND Total 18,067.79 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 53510 COOK COUNTY COLLECTOR *PARKING TAXES-MAY 2016 110.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.17 7005 PARKING SYSTEM MGT Total 186.17 7015 PARKING LOTS & METERS 65070 DUNCAN PARKING TECHNOLOGIES, INC.MONTHLY FEE PER PARKING METER OF $7.25 FOR BACK OFFICE SUPPORT 12,586.00 65070 PASSPORT PARKING, INC`.35 PER TRANSACTION FEE FOR PAY BY CELL OPTION RELATED/DUNCAN 5,264.70 7015 PARKING LOTS & METERS Total 17,850.70 7025 CHURCH STREET GARAGE 53500 COOK COUNTY COLLECTOR *PARKING TAXES-MAY 2016 2,635.00 64005 MC SQUARED ENERGY UTILITIES-APRIL 4,143.76 64005 MC SQUARED ENERGY UTILITIES-MARCH 4,032.84 7025 CHURCH STREET GARAGE Total 10,811.60 7036 SHERMAN GARAGE 53500 COOK COUNTY COLLECTOR *PARKING TAXES-MAY 2016 2,093.00 64005 MC SQUARED ENERGY UTILITIES-APRIL 9,369.53 64005 MC SQUARED ENERGY UTILITIES-MARCH 11,694.11 7036 SHERMAN GARAGE Total 23,156.64 7037 MAPLE GARAGE 53500 COOK COUNTY COLLECTOR *PARKING TAXES-MAY 2016 1,527.00 53510 COOK COUNTY COLLECTOR *PARKING TAXES-MAY 2016 459.00 64005 MC SQUARED ENERGY UTILITIES-APRIL 6,900.32 64005 MC SQUARED ENERGY UTILITIES-MARCH 7,392.75 64015 NICOR UTILITIES 89.80 7037 MAPLE GARAGE Total 16,368.87 505 PARKING SYSTEM FUND Total 68,373.98 510 WATER FUND 510 WATER FUND SUPPORT 22700 WEBER, ANDREA C *REFUND-WATER ACCOUNT OVERPAYMENT 42,994.62 510 WATER FUND SUPPORT 42,994.62 4200 WATER PRODUCTION 53590 NORTHWEST WATER COMMISSION TRUE-UP FOR SERVICE YEAR 2014/2015 162,143.87 56140 ILLINOIS DEPT OF REVENUE *SALES TAX-MAY 2016 1,528.00 62295 JAY S. HENDERSON REIMBURSEMENT: TRAINING 574.00 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY CONFINED SPACE TRAINING 210.00 64540 BYTRONICS, INC., BASIN TECH CENTRE MONTHLY SUPPORT FOR DIG TRACK TICKETS 187.40 4200 WATER PRODUCTION Total 164,643.27 4210 PUMPING 64005 MC SQUARED ENERGY UTILITIES-APRIL 108,327.24 64005 MC SQUARED ENERGY UTILITIES-MARCH 63,268.70 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02 745 of 445 CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2016 65070 INSTRUMART DRUCK CALIBRATOR 6,169.00 65090 NORTH SHORE ENH OMEGA RESPIRATORY TESTING 217.00 4210 PUMPING Total 178,057.96 4220 FILTRATION 62465 EUROFINS EATON ANALYTICAL FY2016 LABORATORY TESTING-ROUTINE COMPLIANCE 505.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02 65015 MOSAIC GLOBAL SALES, LLC HYDROFLUOROSILICIC ACID (PER SPEC)18,750.57 65015 UNIVAR USA, INC.LIQUID ALUMINUM SULFATE (PER SPEC)46,702.21 65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE (PER SPEC)2,528.00 65090 NORTH SHORE ENH OMEGA RESPIRATORY TESTING 419.00 4220 FILTRATION Total 68,980.80 4540 DISTRIBUTION MAINTENANCE 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 4540 DISTRIBUTION MAINTENANCE Total 38.01 510 WATER FUND Total 454,714.66 513 WATER DEPR IMPRV & EXTENSION FUND 7330 WATER FUND DEP, IMP, EXT 416503 65515 GLENBROOK EXCAVATING & CONCRETE INC.2016 WATER MAIN AND RESURFACING PROJECT CIP 1 BID #16-25 441,314.98 416507 65515 GLENBROOK EXCAVATING & CONCRETE INC.2016 WATER MAIN AND RESURFACING PROJECT CIP 1 BID #16-25 19,611.90 416503 65515 GSG MATERIAL TESTING 2016 MATERIAL TESTING AND INSPECTION CONTRACT RENEWAL 200.00 65515 TRU-LINK FENCE CO., INC.REPLACEMENT GATE FOR THE NORTH STANDPIPE 9,869.00 7330 WATER FUND DEP, IMP, EXT Total 470,995.88 513 WATER DEPR IMPRV & EXTENSION FUND Total 470,995.88 515 SEWER FUND 4530 SEWER MAINTENANCE 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 65055 OZINGA CHICAGO RMC, INC.2016 SOLE SOURCE CONCRETE PURCHASE 2,214.00 4530 SEWER MAINTENANCE Total 2,252.01 515 SEWER FUND Total 2,252.01 520 SOLID WASTE FUND 2630 TRAFFIC ENGINEERING 62315 FEDERAL EXPRESS CORP.SHIPPING 25.30 2630 TRAFFIC ENGINEERING Total 25.30 4310 RECYCLING AND ENVIRONMENTAL MAIN 56155 ILLINOIS DEPT OF REVENUE *SALES TAX-MAY 2016 167.00 62390 LAKESHORE RECYCLING SYSTEMS CONDO REFUSE REMOVAL 34,886.14 62415 GROOT RECYCLING & WASTE SERVICES SINGLE FAMILY REFUSE COLLECTION 108,357.57 62415 GROOT RECYCLING & WASTE SERVICES YARD WASTE COLLECTION JUNE 85,478.00 62415 COLLECTIVE RESOURCE INC.COLLECTION OF PLASTIC FILM MATERIAL AT CITY FACILITIES 117.00 64005 COMED UTILITIES 4,789.89 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 4310 RECYCLING AND ENVIRONMENTAL MAIN Total 233,833.61 520 SOLID WASTE FUND Total 233,858.91 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 65095 OFFICE DEPOT OFFICE SUPPLIES 230.43 7705 GENERAL SUPPORT Total 268.44 7710 MAJOR MAINTENANCE 62295 CHICAGO PARTS & SOUND, LLC FORD TECH TRAINING 320.00 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 328.46 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 219.89 65035 CITY WELDING SALES & SERVICE INC.WELDING GASES 129.45 65050 METRO TANK AND PUMP COMPANY 3 NEW MANHOLES FOR NORTH FUEL TANK ISLAND 1,995.00 65055 CHICAGO CRANE & HOIST CO ANNUAL CRANE INSPECTION 2016 1,809.00 65060 ALLTECH AUTO INC.#68 BODY REPAIRS 574.80 65060 EQUIPMENT DEPOT OF ILLINOIS #746 FORK LIFT SERVICE 519.75 65060 CUMBERLAND SERVICENTER #718 HYD LEAK REPAIRS 1,649.99 65060 CUMBERLAND SERVICENTER TRINARY SWITCH 108.53 65060 DOUGLAS TRUCK PARTS #314 GEAR BOX REBUILD 615.12 65060 GROVER WELDING COMPANY #530 INSTALL NEW CHAIN 424.95 65060 GROVER WELDING COMPANY #561 WELD GROOMER ADJUSTMENT SHAFT 120.00 65060 GROVER WELDING COMPANY #570 REBUILD TRAILER 2,865.43 65060 GROVER WELDING COMPANY #575 WELD REPAIR BROKEN CAB PROTECTOR 484.79 65060 GROVER WELDING COMPANY #613 SPREADER REPAIRS 1,450.00 65060 GROVER WELDING COMPANY #719 MESH DOOR REBUILD 537.17 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO #443 BATTERIES 665.70 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO #445 BATTERY 109.95 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 5 BATTERIES 465.57 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 5- BATTERIES 449.70 65060 LEACH ENTERPRISES, INC.#623 BRAKE JOB 828.48 65060 LEACH ENTERPRISES, INC.#623 HEAVY DUTY DRUM 598.50 65060 LEACH ENTERPRISES, INC.CHAMBER W/CLEVIS ASSY 229.98 65060 LEACH ENTERPRISES, INC.DESICCANT CARTRIDGE 81.97 65060 PATTEN INDUSTRIES #642 PMA & REPAIRS 1,356.70 65060 PATTEN INDUSTRIES #683 INSTALLED WINDSHIELD 425.00 65060 STANDARD EQUIPMENT COMPANY #66 2 CYLINDER SHAFTS 954.14 65060 STANDARD EQUIPMENT COMPANY #668 CALIPER CONNECTOR 525.55 65060 STANDARD EQUIPMENT COMPANY #668 PIN CYLINDER 61.30 846 of 445 CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2016 65060 UNITED PARCEL SERVICE SHIPPING 8.19 65060 BALTIC MARINE SERVICES, INC. #431 BOAT REPAIRS 1,750.43 65060 INTERSTATE POWER SYSTEMS, INC.#321 TRANS ISSUES 280.00 65060 FUTURE ENVIRONMENTAL, INC.ANTIFREEZE 75.00 65060 BILL'S AUTO & TRUCK REPAIR #451 WINDOW REPAIRS & A/C REPAIRS 883.35 65060 CARQUEST EVANSTON #22 SWAY BAR BUSHINGS 76.59 65060 CARQUEST EVANSTON #532 BRAKE ROTOR 51.78 65060 CARQUEST EVANSTON #950 SWAY BAR BUSHING 22.60 65060 CARQUEST EVANSTON COLDWELD EPOXY 31.61 65060 CARQUEST EVANSTON STARTING FLUID 39.60 65060 GOLF MILL FORD #35 FAN RELAY 171.05 65060 GOLF MILL FORD #35 INST CLASTER 631.00 65060 GOLF MILL FORD #39 CRUSHER 656.17 65060 GOLF MILL FORD #569 HEADLIGHT BLINKER SWITCH 246.09 65060 GOLF MILL FORD #569 STEP ASSY 250.00 65060 GOLF MILL FORD #618 TRANS OIL PAN 141.87 65060 GOLF MILL FORD #635 TRANS PAN 294.09 65060 GOLF MILL FORD #917 OIL DIPSTICK TUBE 14.47 65060 GOLF MILL FORD INDICATOR 19.28 65060 GOLF MILL FORD KEY FOCUS 43.95 65060 GOLF MILL FORD RETURN: PARTS -601.94 65060 WENTWORTH TIRE SERVICE TIRE REPAIR 144.00 65060 CHICAGO PARTS & SOUND, LLC FORD TECH TRAINING 320.00 65060 CHICAGO PARTS & SOUND, LLC MOTOR AND FAN ASY 424.93 65060 CHICAGO PARTS & SOUND, LLC OIL FILTER ASY 39.36 65060 CHICAGO PARTS & SOUND, LLC RETURN: ALTERNATOR -150.00 65060 CHICAGO PARTS & SOUND, LLC ROTOR ASY BRAKE 715.34 65060 APC STORES, INC., DBA BUMPER TO BUMPER #436 BATTERY 93.00 65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTER 126.55 65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR,OIL,HYD FILTERS 860.90 65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL CAP 15.38 65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL FILTER 282.51 65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTER 32.39 65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTERS 100.62 65060 APC STORES, INC., DBA BUMPER TO BUMPER RETURN: PARTS -57.02 65060 APC STORES, INC., DBA BUMPER TO BUMPER TRANS FILTER 151.98 65060 THE CHEVROLET EXCHANGE BLOWER MOTOR 189.79 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #314 ARM RESTS 184.99 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #314 SEAT CUSHIONS 530.70 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #450 AIR FILTER 112.96 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #450 FILTERS 104.75 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #623 DUST SHIELD 42.39 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #736 NEUTRAL BACK UP 71.63 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #736 TENSIONER 298.70 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #956 D/S SEAT CUSHION 278.78 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC AIR FILTER 37.83 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC RETURN: PARTS -71.63 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC VALVE RELAY 298.74 65065 WENTWORTH TIRE SERVICE 3 NEW TIRES 855.17 65085 HIGH PSI LTD.POWER WASHING REPAIRS 1,001.57 65085 KOWALEWSKI, JASON TOOL ALLOWANCE 800.00 7710 MAJOR MAINTENANCE Total 33,826.36 600 FLEET SERVICES FUND Total 34,094.80 601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 65550 NISSAN MOTOR ACCEPTANCE CORP LEASE NISSAN LEAFS 927.44 7780 VEHICLE REPLACEMENTS Total 927.44 601 EQUIPMENT REPLACEMENT FUND Total 927.44 605 INSURANCE FUND 7800 RISK MANAGEMENT 62266 CCMSI CLAIMS TRUE UP FEE 22,120.00 7800 RISK MANAGEMENT Total 22,120.00 7801 EMPLOYEE BENEFITS 66050 HSA BANK, A DIVISION OF WEBSTER BANK N.A HSA-HIGH DEDUCTIBLE PLAN ACCOUNT CHARGES 44.00 66054 SENIORS CHOICE SENIORS CHOICE JULY 2016 1,646.36 7801 EMPLOYEE BENEFITS Total 1,690.36 605 INSURANCE FUND Total 23,810.36 700 FIRE PENSION FUND 8000 FIREFIGHTERS' PENSION 61755 NORTHERN TRUST COMPANY *INVESTMENT FEES QI 2016 2,560.26 61755 LAUTERBACH & AMEN LLP BENEFIT CALCULATION 150.00 8000 FIREFIGHTERS' PENSION Total 2,710.26 700 FIRE PENSION FUND Total 2,710.26 Grand Total 2,580,432.23 947 of 445 CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2016 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT INSURANCE VARIOUS VARIOUS WORKERS COMP 12,647.40 VARIOUS VARIOUS CASUALTY 424.20 VARIOUS VARIOUS CASUALTY 135.00 13,206.60 SEWER 7570.68305 IEPA LOAN DISBURSEMENT SEWER FUND 272,601.06 272,601.06 VARIOUS VARIOUS TWIN EAGLE NATURAL GAS-MAY, 2016 8,403.85 8,403.85 294,211.51 Grand Total 2,874,643.74 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE 48 of 445 For the City Council Meeting of May 10, 2010 Item # For City Council Meeting of June 27, 2016 Item A3.1 Business of the City by Motion: Police & Fire 2016 Vehicle Purchases For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Richard Eddington, Chief of Police Greg Klaiber, Chief of E.F. &L.S.S. Rickey A. Voss, Manager, Fleet Services Subject: Police and Fire Replacement Vehicle Purchases for 2016 Date: June 17, 2016 Recommended Action: Staff recommends City Council approval for the following vehicle replacement purchases for the Evanston Police and Fire Departments. This purchase consists of eighteen (18) replacement vehicles/equipment, which consists of seventeen (17) units for Police and (1) unit for Fire from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL 60423) in the amount of $473,099. Funding Source: Funding for eighteen (18) vehicles/units will be from the Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of $473,099 which has a budgeted amount of $1,455,422. This expenditure represents 33% of this budgeted amount. Summary: The details of the vehicles/units to be replaced follow. Department/Division Unit # Description Model Year Condition Original Purchase Price L.T.D. Repair $$’s L.T.D. Mileage E.P.D. Patrol Ops. 54 Ford C.V. 2011 Poor $23,744 $60,787 50,874 E.P.D. Patrol Ops. 67 Chevy Tahoe 2013 Very Poor $25,765 $81,330 81,909 E.P.D. Patrol Ops. 51 Ford Interceptor SUV 2013 Very Poor $27,192 $67,365 89,542 E.P.D. Patrol Ops. 58 Ford Interceptor SUV 2013 Very Poor $27,192 $87,647 79,934 Memorandum 49 of 445 E.P.D. Office of Professional Standards 18 Ford C.V. 2009 Very Poor $24,837 $64,966 41,443 E.P.D. Neighborhood Enforcement Team 24 Ford C.V. 2009 Very Poor $23,799 $85,106 81,936 E.P.D. Neighborhood Enforcement Team 22 Ford C.V. 2009 Poor $23,799 $62,774 74,735 E.P.D. Neighborhood Enforcement Team 87 Ford C.V. 2009 Very Poor $23,994 $77,109 101,850 E.P.D. Problem Solving 35 Ford C.V. 2009 Poor $23,799 $45,817 25,922 E.P.D. Problem Solving 39 Ford C.V. 2007 Very Poor $22,336 $65,572 75,100 E.P.D. Patrol (A.I.) 41 Ford C.V. 2011 Very Poor $23,744 $103,523 118,271 E.P.D. Problem Solving 37 Ford C.V. 2011 Poor $23,744 $57,215 41,357 E.P.D. Problem Solving 99 Ford C.V. 2005 Poor $22,870 $64,418 60,291 E.P.D. School Resource 31 Ford Taurus 2006 Poor $16,345 $31,420 18,850 E.P.D. School Resource 32 Ford Taurus 2006 Poor $16,364 $32,856 20,951 E.P.D. Traffic Bureau 14 Ford C.V. 2011 Poor $23,744 $56,854 41,795 E.P.D. Victim Services 80 Ford C.V. 2009 Totaled $23,861 $57,645 56,543 E.F.D. Fire Prevention* 300 Ford F150 2008 Good $20,015 $40,344 50,010 *To be reassigned to Parking Lots/Meters in replacement of vehicle 137. The recommended replacement unit purchases are as follows: Division Unit # Replacement Description Model Year Purchase Price Type of Bid Vendor E.P.D. Patrol Ops. 54 Ford Interceptor SUV 2017 $26,781.00 NWMC SPC Currie Motors E.P.D. Patrol Ops. 67 Ford Interceptor SUV 2017 $26,781.00 NWMC SPC Currie Motors 50 of 445 E.P.D. Patrol Ops. 51 Ford Interceptor SUV 2017 $26,781.00 NWMC SPC Currie Motors E.P.D. Patrol Ops. 58 Ford Interceptor SUV 2017 $26,781.00 NWMC SPC Currie Motors E.P.D. Office of Professional Standards 18 Ford Interceptor SUV 2017 $26,474.00 NWMC SPC Currie Motors E.P.D. Neighborhood Enforcement Team 24 Ford Interceptor SUV 2017 $26,732.00 NWMC SPC Currie Motors E.P.D. Neighborhood Enforcement Team 22 Ford Interceptor SUV 2017 $26,474.00 NWMC SPC Currie Motors E.P.D. Neighborhood Enforcement Team 87 Ford Interceptor SUV 2017 $26,474.00 NWMC SPC Currie Motors E.P.D. Patrol (A.I.) 41 Ford Interceptor SUV 2017 $26,670.00 NWMC SPC Currie Motors E.P.D. Problem Solving 37 Ford Interceptor SUV 2017 $26,670.00 NWMC SPC Currie Motors E.P.D. Problem Solving 35 Ford Interceptor SUV 2017 $26,928.00 NWMC SPC Currie Motors E.P.D. Problem Solving 39 Ford Interceptor SUV 2017 $26,928.00 NWMC SPC Currie Motors E.P.D. Problem Solving 99 Ford Interceptor SUV 2017 $26,670.00 NWMC SPC Currie Motors E.P.D. School Resource 31 Ford Interceptor SUV 2017 $26,670.00 NWMC SPC Currie Motors 51 of 445 E.P.D. School Resource 32 Ford Interceptor SUV 2017 $26,670.00 NWMC SPC Currie Motors E.P.D. Traffic Bureau 14 Ford Interceptor SUV 2017 $26,474.00 NWMC SPC Currie Motors E.P.D Social Services 80 Ford Escape 2017 $19,135.00 NWMC SPC Currie Motors E.F.D. Fire Prevention Services 300 Ford Interceptor SUV 2017 $27,006.00 NWMC SPC Currie Motors The vehicles listed above for replacement support daily operations for the Evanston Police and Fire Departments. The replacement of these vehicles is crucial for safe, reliable, environmentally friendly, and cost effective operations on a 24/7 basis. Seventeen (17) of these eighteen (18) vehicles are six (6) cylinder units with Ti-VCT FFV technology for increased miles per gallon driven and reduced emissions as a result of the latest vehicle emission technology available in the market place at this point in time. One unit, the Ford Escape (#80) is a 4-cylinder unit replacement. All eighteen (18) units will be fueled with 87 octane fuel. The Northwest Municipal Conference Suburban Purchasing Cooperative Competitive Bid (SPC) winner, Currie Motors, will be utilized for the purchase of these eighteen (18) units. Currie Motors has been a responsive and responsible bid winner of the N.W.M.C. for many years and as such, have provided efficient turn-around to our ordering and timely delivery needs. There are no Evanston based businesses that can provide these types of vehicles/equipment with these types of unit pricing. Attachments Specifications & pricing for eighteen (18) replacement vehicle purchases. 52 of 445 53 of 445 54 of 445 55 of 445 56 of 445 57 of 445 58 of 445 59 of 445 60 of 445 61 of 445 62 of 445 63 of 445 64 of 445 65 of 445 66 of 445 67 of 445 68 of 445 69 of 445 70 of 445 71 of 445 72 of 445 73 of 445 74 of 445 75 of 445 76 of 445 77 of 445 78 of 445 79 of 445 80 of 445 81 of 445 82 of 445 83 of 445 84 of 445 85 of 445 86 of 445 87 of 445 88 of 445 89 of 445 90 of 445 91 of 445 92 of 445 93 of 445 94 of 445 95 of 445 96 of 445 97 of 445 98 of 445 99 of 445 100 of 445 101 of 445 102 of 445 103 of 445 104 of 445 105 of 445 106 of 445 107 of 445 108 of 445 109 of 445 110 of 445 111 of 445 112 of 445 113 of 445 114 of 445 115 of 445 For the City Item # City CounFor City Council Meeting of June 27, 2016 Item A3.2 Bus iness of the City by Motion: Vehicle P urchase – FY 2016 For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Rickey A. Voss, Revenue/Fleet Services Manager Subject: Approval of Recycle Vehicle Single Source Purchase Date: June 3, 2016 Recommended Action: Staff recommends that the City Council approves the purchase of one (1) recycling vehicle from R.N.O.W. Incorporated (8636R W. National Avenue, West Allis, WI 53227) in the amount of $248,131 for 2016. Funding Source: Funding for the vehicle will be from the Equipment Replacement Fund (Account 601.26.7780.65550), which has a budgeted amount of $1,455,422.00 in FY 2016. The proposed expenditure for the 2016 replacement unit amounts to 17.2% of the 2016 budget amount. Summary: The details of the vehicle/unit to be replaced are listed below: Dept./Division Unit # Description Model Year Condition Original Purchase Price L.T.D. Repair $$’s L.T.D. Mileage Public Works Agency; Environmental Bureau Services Recycle (2016) 712 Crane Carrier 2005 Very Poor $165,235 $469,073 85,913 Memorandum 116 of 445 The recommended replacement unit purchase is as follows: Dept./Division Unit # Replacement Description Model Year Purchase Price Type of Bid Vendor Public Works Agency; Environmental Bureau Services Recycle (2016) 712 Crane Carrier 2016 $248,131.00 Bid 16-05 R.N.O.W. Inc. R.N.O.W was the only responder to Bid 16-05 in 2016 for the replacement bid specification developed by both Fleet Services and Public Works Agency staff. The bid specifications were sent out to six equipment vendors by the Purchasing Division. The bid requested pricing for one unit in FY2016 and an additional purchase of one unit in FY2017. There was only one responsive and responsible vendor to bid for Bid #16-05. The remaining four vendors did not respond to the Bid. As part of the departments due diligence process, staff followed up with the five unresponsive bidders. Below are the bidders’ explanations for not bidding on Bid #16-05: 1. Not interested. 2. Not able to compete with a low entry vehicle. 3. No longer creates packer trucks. Staff is recommending the purchase of an additional Re-Cycle vehicle in FY2016 in order to upgrade our aging fleet. As R.N.O.W is the only vendor that responded to our original bid request and subsequent award in January 2016, it is also recommended that this second purchase be authorized with R.N.O.W. who has stated that they will stand firm on the original FY2016 pricing provided in January 2016 of $248,131. The replacement of the vehicles is crucial for safe, reliable, and cost effective recycling operations. The duel steering feature provides for operator safety on Ridge Avenue and other streets of similar design and this contributes to a higher price point by $6,700. This unit is equipped with the latest emissions technology such as a “selective catalytic reduction” (SCR) system which emits only harmless water vapors with no particulate matter and will be fueled by B-20 bio-diesel. There is no Evanston based business that can provide this type of vehicle. ------------------------------------------------------------------------------------------------------------------- Attachments: Attachment A, Original Bid Form M/W/EBE Memo 117 of 445 118 of 445 119 of 445 120 of 445 121 of 445 122 of 445 123 of 445 124 of 445 125 of 445 Bid 16-05, Approval of Re-Cycle Vehicle Purchase, M/W/EBE Waiver 01.11.16 To: Erika Storlie, Director of Administrative Services Rickey A. Voss, Revenue/Fleet Services Manager From: Tammi Turner, Purchasing Manager Subject: Bid 16-05, Approval of Re-Cycle Vehicle Purchase Date: January 11, 2016 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, Bid 16-05, Approval of Re-Cycle Vehicle Purchase precludes subcontracting opportunities. Therefore, a waiver is granted. CC: Martin Lyons, Assistant City Manager/Chief Financial Officer Memorandum 126 of 445 For City Council meeting of June 27, 2016 Item A3.3 Business of the City by Motion: Management & Operations of Self Park Facilities For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Rickey A. Voss, Division Manager, Revenue/Parking Erika Storlie, Deputy City Manager/Director of Administrative Services Subject: 2011-2015 Management & Operations of Self Park Facilities Contract Change Order #1 Date: June 15, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2011-2015 Management & Operations of Self Park Facilities Contract (RFP#11-66) to SP Plus Municipal Services, formerly known as Central Parking Services (200 East Randolph Street, Suite 5475, Chicago, IL 60601). This Change Order provides a final reconciliation of overages in operational expenses incurred by the vendor as per the original contract dated May 2011. The cost of this change order is not to exceed $162,449.11. Funding Source: Funding for the project will be provided by the Parking Fund (Accounts 505.19.7025.62400, 505.19.7036.62400 and 505.19.7037.62400). The original estimated cost over the term of the agreement was $9,393,513.44. Payments to date total $9,393,513.44. Combining this change order of $162,449.11 with the original operational costs of $9,393,513.44, results in a total cost of $9,555,962.55 or a 1.73% variance over the term. Summary: In March 2011, the City of Evanston issued a Request for Proposal (RFP) for the management and operations of the three (3) City owned downtown parking structures. Central Parking Systems (CPS) was awarded the contract at the May 23, 2011 meeting of the City Council. CPS later merged operations with SP Plus Municipal Services who currently manages the parking structures. Memorandum 127 of 445 The previous contract stipulated a reconciliation of expenses on an annual basis, with any overages returned to the City and any shortages reimbursed to SP Plus. The last reconciliation occurred prior to the start of the 2010 contract year, with subsequent overages carried from 2010 - 2012 and shortfalls carried from 2013 until the end of the 2015 contract. A final reconciliation of expenses to true up the previous contract that ended December 31, 2015 had been requested. SP Plus operating expense budget for the new contract term which began in January of 2016 is substantially below prior year actual operating expenses – our 2017 expense budget represents an almost 20% reduction in operating expenses from 2010. It remains the goal of SP Plus as partners with the City of Evanston to continue to bring value to the parking operation by reducing expenses intelligently. Below is a chart of expense totals from 2010 through 2017 for your reference. Total budgeted expenses for the contract term equaled $9,393,513.44. Total actual operating expense exceeded this amount by $162,449.11 which represents just a 1.73% variance to the total operating expense budget during the contract term. SP Plus has been able to realize expense savings for the City throughout the contract, there were several expense categories that saw operational expense overruns that could not be avoided. SP Plus has detailed the largest of these expense variances that total $309,692.38, greatly exceeding the $162,449.11 reimbursement sought by SP Plus. The following is a recap and explanation of the overage in expenses. Subcontracted Security Subcontract security was over budget during the 69 month period by $104,655.15. The security variance is due in part to a living wage increase in 2015 that reduced expense saving efforts; however, the larger reason for the variance has to do with budgeted staffing reductions in 2011 that were not initially realized. As SP Plus began to trend over budget in 2013, by working with the City to make strategic security staffing adjustments we were able to reduce the 2014 variance to half of what is was in 2013. By implementing further staffing adjustments in 2015 we ended the year $1,500 under budget. 128 of 445 Group Insurance Benefits Group insurance benefits during the contract period were over budget by $121,072.52. This variance is due to a few factors including increased benefit costs from the Teamsters Local 727 Union Agreement that went into effect November 1st, 2011, as well as the Affordable Care Act. Credit Card Fees Credit card fees were over budget during the contract period by $67,784.25 due to increased monthly revenue collections from online payments. Total gross monthly revenue of $2,647,840.47 collected in 2015 represents a 17% increase from the $2,258,565.21 collected in 2010. Monthly rates did not increase during the contract period, so the increase in collected revenue represents an actual increase in volumes as well as a change in payment habits (from checks collected on site to online credit card payments). Refunds Approved refunds were over budget during contract period by $5,662. This expense is associated with refunds provided primarily to monthly account holders who have paid more than what was owed on their account. Auto Damage Claims Damage claims were over budget during the contract period by $10,518.46. This expense comes from vehicular damage claims due to lime leaks inside the garage as well as from the parking access equipment. While working in conjunction with the City of Evanston Facilities Department to proactively reduce these instances, there are a number of unavoidable claims each year. ……………………………………………………………………………………………………… Attachments: Change Order #1 SP Plus Reconciliation through 2014 SP Plus Evanston Variance 2013-2014 129 of 445 Year Month Billed/Paid Date Received Actual Expenses Difference Notes: 2010 May 91,696.99 07/08/10 75,452.07 (16,244.92) 2010 June 164,818.94 07/22/10 104,400.46 (60,418.48) 2010 July 164,818.94 07/22/10 243,925.85 79,106.91 2010 August 164,818.93 08/17/10 128,226.96 (36,591.97) 2010 September 164,818.93 08/17/10 152,668.25 (12,150.68) 2010 October 164,818.93 09/16/10 140,188.43 (24,630.50) 2010 November 164,818.94 12/01/10 165,825.71 1,006.77 2010 December 164,818.94 12/01/10 202,964.02 38,145.08 2011 January 164,818.94 12/29/10 172,380.11 7,561.17 2011 February 164,818.94 01/28/11 149,364.73 (15,454.21) 2011 March 164,818.94 02/22/11 164,102.93 (716.01) 2011 April 164,818.94 03/22/11 153,723.32 (11,095.62) 12 Month Total 1,904,705.30 1,853,222.84 (51,482.46) Balance carried forward Year Month Billed/Paid Date Received Actual Expenses Difference Notes: 2011 May 164,818.94 04/20/11 125,397.01 (39,421.93) 2011 June 164,818.94 06/17/11 194,359.36 29,540.42 2011 July 125,887.38 09/19/11 180,309.70 54,422.32 2011 August 125,887.38 09/19/11 124,408.22 (1,479.16) 2011 September 125,887.38 09/19/11 134,409.59 8,522.21 2011 September 114,891.38 09/19/11 - (114,891.38)The check received on 9/19/11 was for $492,553.52. 2011 October 125,887.38 01/26/11 105,592.76 (20,294.62) 2011 November 125,887.38 01/26/11 118,321.66 (7,565.72) 2011 December 125,887.38 01/26/11 166,307.48 40,420.10 8 Month Total 1,199,853.54 1,149,105.78 (50,747.76) Total 3,104,558.84 3,002,328.62 (102,230.22) Balance carried forward Year Month Billed/Paid Date Received Actual Expenses Difference Notes: 2012 January 125,887.38 02/16/12 108,625.00 (17,262.38) 2012 February 125,887.38 02/16/12 152,709.08 26,821.70 2012 March 125,887.38 04/01/12 115,400.20 (10,487.18) 2012 April 125,887.38 04/01/12 152,133.27 26,245.89 2012 May 125,887.38 04/18/12 106,522.30 (19,365.08) 2012 June 125,887.38 06/05/12 149,895.26 24,007.88 2012 July 125,887.38 06/27/12 137,640.95 11,753.57 2012 August 125,887.38 08/16/12 140,693.21 14,805.83 2012 September 125,887.38 08/16/12 100,749.27 (25,138.11) 2012 October 125,887.38 10/12/12 109,644.62 (16,242.76) 2012 November 125,887.38 10/26/12 110,155.02 (15,732.36) 2012 December 125,887.38 01/22/13 106,854.33 (19,033.05) 12 Month Total 1,510,648.56 1,491,022.51 (19,626.05) Total 4,615,207.40 4,493,351.13 (121,856.27) Balance carried forward Year Month Billed/Paid Date Received Actual Expenses Difference Notes: 2013 January 128,831.50 02/25/13 202,839.48 74,007.98 2013 February 128,831.50 02/25/13 158,995.03 30,163.53 2013 March 128,831.50 06/10/13 86,707.00 (42,124.50) 2013 April 128,831.50 07/29/13 174,049.28 45,217.78 2013 May 128,831.50 07/29/13 170,154.03 41,322.53 2013 June 128,831.50 08/16/13 85,120.29 (43,711.21) 2013 July 128,831.50 08/16/13 136,843.72 8,012.22 2013 August 128,831.50 09/16/13 147,120.64 18,289.14 2013 September 128,831.50 10/21/13 125,386.88 (3,444.62) 2013 October 128,831.50 11/18/13 111,616.71 (17,214.79) 2013 November 128,831.50 12/02/13 157,855.02 29,023.52 2013 December 128,831.50 01/21/14 141,278.21 12,446.71 12 Month Total 1,545,978.00 1,697,966.29 151,988.29 Total 6,161,185.40 6,191,317.42 30,132.02 Balance carried forward Year Month Billed/Paid Date Received Actual Expenses Difference Notes: 2014 January 132,691.41 03/17/14 163,970.81 31,279.40 2014 February 132,691.41 04/14/14 132,215.78 (475.63) 2014 March 132,691.41 04/14/14 110,787.95 (21,903.46) 2014 April 132,691.41 05/15/14 161,506.02 28,814.61 2014 May 132,691.41 06/30/14 137,434.49 4,743.08 2014 June 132,691.41 09/15/14 124,012.33 (8,679.08) 2014 July 132,691.41 09/29/14 149,824.16 17,132.75 2014 August 132,691.41 10/20/14 109,538.77 (23,152.64) 2014 September 132,691.41 11/03/14 123,694.95 (8,996.46) 2014 October 132,691.41 12/18/14 126,259.49 (6,431.92) 2014 November 132,691.41 12/18/14 81,171.98 (51,519.43) 2014 December 132,691.41 12/18/14 258,889.55 126,198.14 12 Month Total 1,592,296.92 1,679,306.28 87,009.36 See '2013' tab Total 7,753,482.32 7,870,623.70 117,141.38 Due to SP+ Billed $164,818.94, received $91,696.99. Difference ($73,121.95) is 2010 true up adjustment. 130 of 445 Variance to budget Page 1 2013 & 2014 Operating Expenses Actuals Budget Variance Payroll $1,199,181.75 $1,151,008.00 $48,173.75 Operational expense, union labor and union rates apply Payroll Taxes $213,033.72 $191,982.00 $21,051.72 Due to increased payroll Workers Comp $60,519.30 $58,508.00 $2,011.30 Due to increased payroll Union Health and Welfare $423,128.17 $392,946.00 $30,182.17 Union contribution increase Retirement $5,772.09 $4,736.00 $1,036.09 Due to increased payroll Equipment Expenses $2,460.98 $2,964.00 -$503.02 Utilities $111.96 $1,319.00 -$1,207.04 Telephone $29,824.49 $33,033.00 -$3,208.51 Reparis and Maintenance $30,279.00 $38,349.00 -$8,070.00 Uniforms $425.68 $3,273.00 -$2,847.32 Liability Claims $2,381.15 $0.00 $2,381.15 Liability Insurance $182,901.00 $182,886.00 $15.00 Supplies & Postage $38,192.62 $74,464.00 -$36,271.38 Security $1,022,759.26 $867,597.00 $155,162.26 Auto Mileage $1,756.00 $1,380.00 $376.00 Professional Services $54,575.97 $47,255.00 $7,320.97 Union Expenses $497.67 $541.00 -$43.33 Management Fee $66,990.00 $66,990.00 $0.00 Employee Development $845.89 $509.00 $336.89 Owner Dev Rev Refunds $620.00 $0.00 $620.00 Credit Card Fees $40,506.57 $17,034.00 $23,472.57 Miscellaneous Expense $510.38 $1,502.00 -$991.62 Total Operating Expenses $3,377,273.65 $3,138,276.00 $238,997.65 2012 security expenses were below budget by $66K due to timing of payments, though there were increased security expenses due to staffing requests outside of base staffing schedule. Not budgeted in 2013 but necessary for the processing of credit card revenue on City's behalf 131 of 445 For City Council meeting of June 27, 2016 Item A3.4 Business of the City by Motion: SCADA Support Services Change Order No. 2 For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David D. Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Sat Nagar, P.E., Senior Project Manager Subject: SCADA Support Services (RFP 14-02) Change Order 2 Date: June 16, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 for the Supervisory Control and Data Acquisition (SCADA) Support Services agreement with CDM Smith (125 S. Wacker Drive, Chicago, IL 60606) for a time extension of 182 days. This will extend the completion date from December 31, 2015, to June 30, 2016. There is no cost associated with this change order. Funding Source: Funding for this project is provided from the Water Fund (Account 510.40.4200.62245), which has an FY 2016 budget allocation of $60,000. Background: On February 24, 2014, the City Council awarded a two-year contract for SCADA Support Services (RFP 14-02) in the amount of $133,000. The purpose of this contract was to provide maintenance and programming updates to the SCADA system that is used to monitor and control the treatment and pumping processes at the water treatment facility. On November 14, 2014, the Department director authorized Change Order No. 1 to provide SCADA integration services for the new flowmeter and monitoring devices installed as part of the Finished Water Metering Project. Analysis: One of the functions of the SCADA system is to generate daily, weekly and monthly reports of data related to the treatment process. These reports are many pages long and include information on a variety of topics such as how much water is treated each hour in different parts of the water plant, the amount of each type of chemical used, and weather information. As staff has continued to utilize the reports programmed with the SCADA system originally installed in 2013, it has become increasingly apparent that Memorandum 132 of 445 there is a need to update the reports to increase their effectiveness. CDM Smith was able to complete the update within the cost of the contract, but has required additional time to complete the work. The project funding available for this agreement is as follows: Amount Expensed Contract Amount Original Contract $133,000.00 Change Order No. 1 $ 7,920.00 Total Contract $140,920.00 FY 2014 -$56,996.83 FY 2015 -$39,300.89 Total Spent to Date -$96,297.72 Amount Remaining for 2016 $ 44,622.28 Legislative History: City Council awarded the contract to CDM Smith on December 14, 2015. Attachments: Change Order 2 133 of 445 134 of 445 For City Council meeting of June 27, 2016 Item A3.5 Business of the City by Motion: Ladd Arboretum Windmill Demolition For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Anil Khatkhate, Project Manager – Capital Planning Facilities Subject: Approval of Contract for Ladd Arboretum Windmill Demolition (Bid No. 16-49) Date: June 14, 2016 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for the Ladd Arboretum Windmill Demolition (Bid No. 16-49) with Alpine Demolition Services, LLC (3515 Stern Avenue, St. Charles, IL. 60174) in the amount of $22,250.00. Funding Source: Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 616011) in the amount of $25,000. This project was budgeted at $25,000 in the FY 2016. Background Information: The windmill at Ladd Arboretum was constructed in 1980. However, when it stopped working, the non-availability of the parts of this outdated windmill made it difficult to maintain. Recent visual inspection of the windmill structure has discovered some distress in the structural members. Considering the condition of the windmill, staff recommends the removal of the windmill for the safety of pedestrians regularly using the adjacent Ladd Arboretum pathway. This project cannot be completed by in-house staff because the City does not own the appropriate equipment, nor does staff have the necessary expertise in the safe demolition of very tall structures. Analysis: The bid documents were prepared and sent to several potential bidders. The project was advertised on May 12, 2016 in the Chicago Tribune. The project was also published on Demand Star. The bids were received and publicly read on June 14, 2016. Three bids were submitted as follows: Memorandum 135 of 445 Contractor Address Alpine Demolition Services, LLC 3515 Stern Avenue, St. Charles, IL. 60174 Green Demolition Contractors Inc. 1427 W. Dickens, Chicago, IL. 60614 American Demolition Corporation 305 Ramona Avenue, Elgin, IL. 60120 The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening. The bids were reviewed by Anil Khatkhate, Project Manager. A summary of the bid pricing received was as follows: Contractor Total Bid Price Alpine Demolition Services, LLC $ 22,250.00 Green Demolition Contractors Inc. $ 28,600.00 American Demolition Corporation $ 33,200.00 The references for Alpine Demolition Services were checked and found to be good. Therefore, staff recommends that the contract be awarded to Alpine Demolition Services, LLC. This project is scheduled to begin in July 2016 and be completed by September 2, 2016. Alpine Demolition Services, LLC is a certified WBE and meets the City’s M/W/EBE program goal. A memo reviewing compliance with the City’s M/W/EBE program goals is attached. Attachments: Bid Tabulation Memo on M/W/EBE Compliance 136 of 445 City of Evanston Bid Number: 16-49 Bid Opening: 2:00 p.m., Tuesday,, June 14 2016, Room 2404, Lorraine H. Morton Civic Center, 2100 Ridge Ave., Evanston, IL 60201 Company Name City/State Total Base Bid Green Demolition Chicago, IL $28,600.00 Alpine Demoliton Services, LLC St. Charles, IL $22,250.00 American Demolition Corporation Elgin, IL $33,200.00 Ladd Arboretum Windmill Demolition 137 of 445 Bid 16-49, Approval of Contract for Ladd Arboretum Windmill Demolition, M/W/EBE Memo 06.27.2016 To: David Stoneback, Public Works Agency Director Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer Anil Khatkhate, Project Manager – Capital Planning Facilities From: Tammi Turner, Purchasing Manager Subject: Approval of Contract for Ladd Arboretum Windmill Demolition, Bid 16-49 Date: June 27, 2016 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Approval of Contract for Ladd Arboretum Windmill Demolition, Bid 16-49, Alpine Demolition Services LLC, total base bid is $22,250.00, and they will receive 100% credit for compliance towards the initial M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Alpine Demolition Services LLC 3515 Stern Avenue St. Charles, IL 60174 Demolition $22,250.00 100% X Total M/W/EBE $22,250.00 100% CC: Martin Lyons, Assistant City Manager/CFO Memorandum 138 of 445 For City Council meeting of June 27, 2016 Item A3.6 Business of the City by Motion: Handyman Agreement For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Lawrence Hemingway, Director Parks, Recreation & Community Services Karen Hawk, Assistant Director Community Services Subject: Approval of Handyman Agreement with Sam Goss & Associates (RFP 16-46) Date: June 27, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a one (1) year agreement with two (2) one year renewals with Sam Goss & Associates (1727 Brummel) to provide handyman services for the Handyman Program (RFP 16-46). This agreement has a term of July 1, 2016 – June 30, 2017 at a cost-not-to-exceed $50,000 (labor plus materials/supplies purchased to complete a task). Funding Source: Funding is provided from the Affordable Housing Fund Account 250.21.5465.62490 with a 2015 Budget of $50,000. Summary: The City of Evanston Community Services Division provides a Handyman Program for eligible senior citizens. These are minor repair and maintenance services in the homes or apartments of its seniors so they may remain safely in their residences. This program is funded by Affordable Housing Fund and is used for materials and labor. The Handyman Program performs very small scale housing rehab/repair jobs that increase safety, reduce energy and water usage and help low-income seniors age in place. The City of Evanston sought proposals for contracting a vendor to provide handyman services to be performed in homes of older residents. The vendor is to assess individual tasks, perform the job, pay for materials, and prepare a monthly invoice for the City of Evanston to reimburse labor and materials. Nineteen companies were contacted and two quotes were received: On Call Properties, Inc and Sam Goss and Associates. Sam Goss & Associates is the current vendor and is also the lowest bid received by City staff. Attached is a bid tabulation showing the detailed results: Memorandum 139 of 445 Contractor Pricing Per Job Goss & Associates $30/hour plus materials On Call Properties, Inc Job charges range from $120-$990. Additional charges for jobs not associated with list in RFP of $100/hour. Attachment: Handyman Program Agreement M/W/EBE Memo dated 6/27/16 140 of 445 141 of 445 142 of 445 143 of 445 144 of 445 145 of 445 146 of 445 147 of 445 148 of 445 149 of 445 150 of 445 151 of 445 152 of 445 153 of 445 154 of 445 155 of 445 156 of 445 157 of 445 158 of 445 159 of 445 160 of 445 161 of 445 162 of 445 163 of 445 164 of 445 165 of 445 166 of 445 167 of 445 168 of 445 169 of 445 170 of 445 171 of 445 172 of 445 173 of 445 174 of 445 175 of 445 176 of 445 177 of 445 178 of 445 179 of 445 180 of 445 181 of 445 RFP 16-46, Approval of Handyman Agreement with Sam Goss & Associates, M/W/EBE Memo 06.27.2016 To: Lawrence Hemingway, Director Parks, Recreation & Community Services Karen Hawk, Assistant Director Community Services From: Tammi Turner, Purchasing Manager Subject: Approval of Handyman Agreement with Sam Goss & Associates, RFP 16-46 Date: June 27, 2016 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Approval of Handyman Agreement with Sam Goss & Associates, RFP 16-46, Sam Goss & Associates total base bid is $50,000.00, and they will receive 100% credit for compliance towards the initial M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Goss & Associates, Inc. 1727 Brummel Evanston, IL 60202 Handyman $50,000.00 100% X Total M/W/EBE $50,000.00 100% CC: Martin Lyons, Assistant City Manager/CFO Memorandum 182 of 445 For City Council meeting of June 27, 2016 Item A3.7 Business of the City by Motion, Authorization to Renew Line of Credit For Action: Accept and Place on File To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Subject: Authorization to Renew Line of Credit of $2.2 Million Date: June 20, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to renew the agreement with First Bank and Trust to have access to a Line of Credit up to an amount of $2.2 million for use in the Howard Ridge and West Evanston TIF. Summary: In August 2012 the City Council originally authorized a $2.2 million line of credit to facilitate capital projects/development in the Howard Ridge and West Evanston Tax Increment Finance (TIF) Districts as noted in the attached Council report. No activity has taken place other than interest payments on this line of credit in 2015 or 2016; however, Staff has worked with First Bank and Trust to update this line of credit and it is now on the same term (annual) as the Line of Credit for Dempster/Dodge and Main/Chicago TIFs, which was approved on June 13, 2016 by the City Council. The terms of this line of credit are detailed in Attachment 2 and are the same as the terms for each line of credit. This Line of Credit will be extended each year until each TIF begins to produce tax increment revenues. At that time, the Line of Credit debt will be converted to a long- term bond funded from the property tax increment in each district. Attachments Attachment 1 – August 13, 2012 Council Report Attachment 2 - First Bank & Trust Terms and Conditions Memorandum 183 of 445 184 of 445 185 of 445 186 of 445 187 of 445 188 of 445 189 of 445 190 of 445 191 of 445 192 of 445 193 of 445 194 of 445 195 of 445 196 of 445 197 of 445 For City Council meeting of June 27, 2016 Item A3.8 Business of the City by Motion: One-Day Tour of Harley Clarke Mansion For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Wally Bobkiewicz, City Manager Subject: Opening of Harley Clarke Mansion for One-Day Allowing Interested Parties to Tour the Facility Date: June 21, 2016 Recommended Action: Alderman Eleanor Revelle has requested the City Council consider allowing the City of Evanston to open its facilities at 2603 Sheridan Road (Harley Clarke Mansion) for one day to allow interested parties to tour the facilities. Summary: The Harley Clarke Mansion has been unoccupied and unused since last year. The City Council has not determined a future use for the building. In the meantime, the facility has remained closed and staff has denied all requests for entry into the building by outside parties for any reason. The Mayor, Alderman Revelle and other members of the City Council have received requests from interested parties to tour the facilities to provide ta greater understanding of what would be required in order to repair the facilities and to determine the best use for the property. If the City Council wishes to open the building for a day, staff requests that the building be opened on a weekday during regular business hours to decrease staff costs associated with event. Memorandum 198 of 445 For City Council meeting of June 27, 2016 Item A4 Resolution 50-R-16: Easement Agreement with MWRD For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Subject: Resolution 50-R-16: Easement Agreement with the Metropolitan Water Reclamation District of Greater Chicago Date: June 13, 2016 Recommended Action: Staff recommends City Council approval of Resolution 50-R-16 authorizing the City Manager to execute an easement agreement with the Metropolitan Water Reclamation District of Greater Chicago. Background: Evanston executed a similar 25-year easement agreement with the Metropolitan Water Reclamation District of Greater Chicago (District) in May 1992. The existing easement agreement will terminate on May 20, 2017. Summary: This easement allows the City to maintain and repair seven existing storm sewers at the following four locations: • South of Main Street, east of the Channel o 120” sewer, connecting structure, two 10’ x 8’ box culverts and an outfall structure o Dropshaft and connecting tunnel to connect to TARP tunnel • South of Emerson Street, east of the Channel o 133’ of 36” sewer main o 67’ of 36” and 30” sewer main o 140’ of 36” sewer main, connecting structure and outfall to the Channel • East of Bridge Street, north of Simpson Street o 160’ of 54” sewer and outfall to the Channel • West of Bridge Street, South of McCormick Blvd. o 150’ of 54” sewer and outfall to the Channel The new 25-year easement agreement would terminate on May 20, 2042. Memorandum 199 of 445 Legislative History: The original easement was approved by City Council on June 2, 1992. Attachments: Resolution 50-R-16 200 of 445 6/13/2016 50-R-16 A RESOLUTION Authorizing the City Manager to Execute a Renewal Easement Agreement with the Metropolitan Water Reclamation District for the Continued Operation, Maintenance and Repair of Seven Storm Sewers and Connecting Structures and Outfalls to the North Shore Channel over Four MWRD Parcels Referred to as 4.05, 3.03, 2.10, and 3.02 NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City of Evanston and the Metropolitan Water Reclamation District of Greater Chicago (MWRD) executed a 25-year easement agreement providing the City with an easement for the continued operation, maintenance and repair of seven storm sewers and connecting structures and outfalls to the North Shore Channel over four MWRD Parcels that are referred to as Parcels 4.05, 3.03, 2.10, and 3.02. SECTION 2: The City Manager is hereby authorized and directed to sign the renewal of the Easement Agreement (the “Agreement”) by and between the City and the MWRD for the renewal of the aforementioned easement for a term of 25 years, commencing May 21, 2017 to May 20, 2042. The Agreement is attached hereto as Exhibit 1 and incorporated herein by reference. SECTION 3: The City Manager is hereby authorized and directed to negotiate any additional conditions of said Agreement that he deems to be in the best interests of the City. 201 of 445 50-R-16 - 2 - SECTION 4: This resolution shall be in full force and effect from and after its passage and approval, in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 202 of 445 50-R-16 - 3 - EXHIBIT 1 EASEMENT AGREEMENT 203 of 445 204 of 445 205 of 445 206 of 445 207 of 445 208 of 445 209 of 445 210 of 445 211 of 445 212 of 445 213 of 445 214 of 445 215 of 445 216 of 445 217 of 445 218 of 445 219 of 445 220 of 445 221 of 445 222 of 445 223 of 445 224 of 445 225 of 445 226 of 445 227 of 445 228 of 445 229 of 445 For City Council meeting of June 27, 2016 Item A5 Ordinance 72-O-16: Alley Paving Special Assessment No. 1518 For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager Subject: Ordinance 72-O-16, Alley Paving Special Assessment No. 1518 Date: June 15, 2016 Recommended Action: Staff recommends approval of Ordinance 72-O-16 allowing the paving of the alley north of Reba Place and east of Ridge Avenue through the Special Assessment Process. Funding Source: Funding will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 416511), which has $500,000 budgeted in FY 2016, and from the Sewer Fund (Account 515.40.4535.62461 – 416510), which has $60,000 budgeted in FY 2016 for this project. Detailed Funding Analysis: The 2016 CIP Fund has a budget allocation of $500,000 for alley improvements, and staff has been authorized to increase the budget allocation by an additional $129,000 for a new total budget allocation of $629,000. Half of the debt service on the CIP bond issue for this work is abated by property taxes, while the other half is abated by the special assessment fees charged to the property owners that abut the alley being improved. The Sewer Fund has an allocation of $500,000 for green infrastructure improvements. $60,000 from this account is being used to fund the cost difference between installing a normal concrete alley with drainage structures and installing a green alley with porous pavement. There is sandy soil conditions at this location making this an excellent location to install the alley with the green infrastructure. Therefore, there is no additional cost to the residents for the installation of green infrastructure in this alley. Memorandum 230 of 445 The total estimated construction cost for this alley is $304,972.20 and the share of the adjacent property owners comes to $122,720. The property owners will reimburse the City for their share of the project cost in one lump-sum payment or in installments for up to 10 years plus the interest. In this case, the property owners do not share in the cost of the green infrastructure – this is paid for by the Sewer Fund only. A summary of the project cost is as follows: Funding Source Amount 2016 GO Bonds – abated by City property tax $122,720.00 2016 GO Bonds – abated by SA fund reimbursement (property owner share) $122,720.00 Sewer Fund (for green infrastructure only) $ 59,532.20 Total Project Cost $304,972.20 Summary: The alley paving project was initiated by a petition from the property owners adjacent to the above alley. The petition contained signatures representing 62% of the abutting property owners. The petition was accepted by the Board of Local Improvements (BLI) on November 9, 2016 to proceed with design of the alley paving project. A public hearing for the project was held on June 2, 2016 to share the project design and to receive public comments. At the public hearing, the BLI received favorable comments in support of the alley paving, and the BLI voted to recommend to the City Council that the alley be paved through the special assessment process. Attachments: Ordinance 72-O-16 Recommendation of BLI Estimate of Engineer of BLI 231 of 445 232 of 445 233 of 445 234 of 445 235 of 445 236 of 445 237 of 445 238 of 445 239 of 445 240 of 445 For City Council meeting of June 27, 2016 Item A6 Ordinance 73-O-16: Alley Paving Special Assessment No. 1519 For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager Subject: Ordinance 73-O-16, Alley Paving Special Assessment No. 1519 Date: June 15, 2016 Recommended Action: Staff recommends approval of Ordinance 73-O-16 allowing the paving of the alley north of Greenwood Street and east of Darrow Avenue through the Special Assessment Process. Funding Source: Funding for this work will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515-615511), which has an FY 2016 budget allocation of $500,000. Detailed Funding Analysis: Half of the debt service on the CIP bond issue for this work is paid by property taxes on the entire city while the other half is abated by the special assessment fees charged to the property owners that abut the alley being improved. The total estimated construction cost is $285,035 and the share of the adjacent property owners comes to $57,973. The property owners will have the choice to reimburse the City for their share of the project cost in one lump-sum payment or in installments for up to 10 years plus the interest. Summary: The alley paving project was initiated by a petition from the property owners adjacent to the above alley. The petition contained signatures representing 57% of the abutting property owners. The petition was accepted by the Board of Local Improvements (BLI) on January 11, 2016 to proceed with design of the alley paving project. A public hearing for the project was held on May 31, 2016 to share the project design and to receive public comments. At the public hearing, the BLI received favorable comments Memorandum 241 of 445 in support of the alley paving, and the BLI voted to recommend to the City Council that the alley be paved through the special assessment process. Attachments: Ordinance 73-O-16 Recommendation of BLI Estimate of Engineer of BLI 242 of 445 243 of 445 244 of 445 245 of 445 246 of 445 247 of 445 248 of 445 249 of 445 250 of 445 251 of 445 For City Council meeting of June 27, 2016 Item A7 Ordinance 74-O-16: Alley Paving Special Assessment No. 1520 For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager Subject: Ordinance 74-O-16, Alley Paving Special Assessment No. 1520 Date: June 15, 2016 Recommended Action: Staff recommends approval of Ordinance 74-O-16 allowing the paving of the alley north of Greenwood Street and east of Dodge Avenue through the Special Assessment Process. Funding Source: Funding for this work will be from the 2016 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4115.65515-615511), which has an FY 2016 budget allocation of $500,000, and from Community Development Block Grant (CDBG) funding (Account 415.40.4216.65515-416512), which has an FY 2016 budget allocation of $440,000. Detailed Funding Analysis: The total estimated cost for this project is $259,910.50. Of this, $186,640.50 is funded by the City (by 2016 CIP GO Bond and CDBG funds). The share allocated to the adjacent property owners comes to $73,270. The property owners will reimburse the City for their share of the project cost in one lump-sum payment or in installments for up to 10 years plus the interest. Summary: The alley paving project was initiated by a petition from the property owners adjacent to the above alley. The petition contained signatures representing 55% of the abutting property owners. The petition was accepted by the Board of Local Improvements (BLI) on April 26, 2016 to proceed with design of the alley paving project. A public hearing for the project was held on May 31, 2016 to share the project design and to receive public comments. At the public hearing, the Board of Local Improvements received favorable Memorandum 252 of 445 comments in support of the alley paving. The owner of a multiunit building expressed their concern for paying the special assessment cost for the alley paving project based on the “unit method” used to apportion the cost. Attachments: Ordinance 74-O-16 Recommendation of BLI Estimate of Engineer of BLI 253 of 445 254 of 445 255 of 445 256 of 445 257 of 445 258 of 445 259 of 445 260 of 445 261 of 445 262 of 445 For City Council meeting of June 27, 2016 Item A8/A9 Ordinance 71-O-16: Landlord Tenant Ordinance Revisions Ordinance 75-O-16: Nuisance Premise Ordinance Revisions For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 71-O-16: Amendments to Landlord Tenant Ordinance Ordinance 75-O-16: Amendments to Nuisance Premise Ordinance Date: June 22, 2016 Recommended Action: The Neighborhood Integrity Ordinance Subcommittee and City staff recommend City Council adoption of Ordinance 71-O-16, “Amending City Code Title 5, Chapter 3 Landlord Tenant Regulations to Add Tenant and Landlord Obligations for Criminal Activity at Residential Rental Properties” and Ordinance 75-O-16, “Amending City Code Section 9-5-4 to Revise the Nuisance Premise Action Procedure and Process”. Summary: The Ordinances submitted for your review are the culmination of three months of deliberation by the Neighborhood Integrity Committee and several City staff members. During the subcommittee’s review, they determined that Ordinance 3-O-16 “Neighborhood Integrity Ordinance” did not achieve the balance of regulation and cooperation with the landlord/tenant community and opted to revise the regulation with the two ordinances presented here. The Ordinances will serve as tools for the City and property owners to utilize in abatement of nuisance activity. The ordinance applies to any premises located in the City of Evanston and will be applied City wide. The vast majority of property owners are responsive to, and cooperate with, the City when contacted in regard to nuisance activity on, or associated with, their premises and this amended Code language recognizes this fact. The Law Department consulted with various fair housing non-profit organizations, including the Sargent Shriver National Center on Poverty Law, the American Civil Liberties Union, and Open Communities. The Code revisions will prevent unintended consequences for vulnerable tenants, including survivors of domestic violence and individuals with disabilities, or otherwise conflict with other applicable fair housing laws. The Federal Fair Housing Act (“FHA”) forbids local governments from enacting or enforcing intentionally or unintentionally discriminatory housing policies. 24 C.F.R § 100.50 Ordinances that have a disparate impact on one or more protected groups can violate fair housing law, unless they are justified because they are necessary to achieve an important municipal objective, which could not be served another way with a less discriminatory effect. The revisions that are outlined below balance the interests to Memorandum 263 of 445 address complex and disproportionate City resource allocation to several properties generating high volume calls for service, while complying with Constitutional and other statutory rights of tenants and residents. Ordinance 75-O-16: Nuisance Premise Ordinance Revisions: Ordinance 75-O-16 sets forth a specific process to address and abate the nuisance with cooperative and uncooperative property owners. To aid in your review of Ordinance 75- O-16, staff submits the attached nuisance premise process flowchart. Three central Code amendments to the Nuisance Premise Ordinance are summarized as follows: A. Qualifying Offenses: The current definition of a nuisance premise is overly broad and encompasses offenses that do not assist in the prevention of potential violent crime or criminal activity. We recommend that the offenses are broken into two categories: aggravated offenses and non-aggravated offenses. Given the nature of the aggravated offenses listed below, only one offense should trigger the nuisance premise process and action by the property owner to address the community safety concerns following the occurrence of one of the listed offenses. Two or more non-aggravated offenses within a 12-month period will trigger the nuisance premise process. 1. An aggravated nuisance offenses: • Homicide; 720 ILCS 3/0-1, et seq. • Aggravated Assault; 720 ILCS 5/12-2; • Aggravated Battery; 720 ILCS 5/12-3.05; • Criminal Street Gang Recruitment; 720 ILCS 5/12-6.4; • Unlawful contact with street gang member(s), 720 ILCS 5/25-5 • Any offense involving a deadly weapon; 720 ILCS 5/24. • Armed violence; 720 ILCS 5/33A-2. • Kidnapping and related offenses; 720 ILCS 5/10-1, et seq. • Theft, 720 ILCS 5/16-1, et seq. • Possession of Explosives or Incendiary Devices; 720 ILCS 5/20-2, et seq. 2. Non-Aggravated Offenses: • Fire Code violation – overcrowding, Section 107.5 and Section 202 (current, not past violations) • 2012 Property Maintenance Violations (current, not past violations) • Limitations on number of dogs, City Code 9-4-3-2 • Cruelty to Animals, City Code 9-4-14 • Dangerous Dogs, City Code 9-4-17 • Resisting or Interfering with Police, City Code 9-5-18-4 • Manufacture or selling controlled substances, City Code 720 ILCS 570/401 • Prostitution, 720 ILCS 5/11-14 • Disturbing the Peace, City Code 9-5-6 264 of 445 • Any other offense not listed under Section (A) “Aggravated Offense” that constitutes a felony under state or federal law or Class A misdemeanor under state law. B. Process Section H of the Ordinance outlines the amended nuisance premises process summarized in the attached flowchart. The flowchart will be utilized by City staff in the administration of the Ordinance. The process is amended to provide: • Landlord Training: City staff will coordinate with the Shriver Center, ACLU and Open Communities and other municipalities to form a training course by January 1, 2017 to address fair housing laws and compliance requirements, City of Evanston Landlord Tenant Ordinance, eviction process, zoning code, property maintenance code, and fire inspections. The training is optional for any landlord or property owner and mandatory training, thus not included as a Code amendment. The training is mandatory if an abatement order is entered in administrative adjudication or a resolution agreement requires training. • Bifurcated Process: The Ordinance stresses the importance and benefits of cooperation from the owner to address the criminal activity or nuisance in a reasonable time frame and manner. The City will not proceed with a nuisance premises action if the parties can work together towards a resolution to the issue(s) presented. • Proof of Conviction is no longer necessary: the Ordinance provides that an arrest or citation (supported by admissible corroborating evidence that activity in violation of the above provisions has occurred) for a described violation shall be sufficient evidence. The standard of requiring conviction for a violation does not provide the City with an opportunity to address the activity in a reasonable period of time. Practically, a person charged would not be convicted or the case otherwise adjudicated for up to a year, possibly longer. The nuisance activity could drag on for as long as the court case and mean the City is unable to proceed with an action because the charges are still pending a decision. • Penalties: The ordinance penalizes owners only if they fail to respond and work City staff to abate the nuisance and/or fail to, in good faith, abate the nuisance following entry of a resolution agreement and the City must pursue a nuisance premise action. C. Property Forfeiture Provision Elimination Recommended revisions eliminate provisions related to the City’s acquisition of properties deemed a nuisance premise. The intent of the ordinance is to ensure the City’s public health and safety concerns are addressed in accordance with its powers afforded by the State of Illinois. The relief requested from the City focuses on corrective action requiring the property owner to remove and prevent the nuisance(s). Property forfeiture is not rationally related to the City’s focus. Ordinance 71-O-16: This Ordinance is devoted to setting with Landlords and Tenants our community expectations and standards for any criminal activity that occurs at residential rental property. By codifying these obligations, the terms are incorporated into the Evanston Residential Landlord Tenant Ordinance, and per Code, this Ordinance is enforceable 265 of 445 regardless if the Evanston Model Lease is utilized. The Model Lease will be updated to reflect the new Code language. The entire Landlord Tenant Ordinance is provided in the packet for your reference; only two sections are modified by Ordinance 71-O-16. The Ordinance focuses on establishing tenant and landlord responsibilities if one of the ten listed criminal offenses occurs. An arrest plus corroborating evidence is sufficient for a violation of the Tenant’s Obligations contained in Section 5-3-4-5 constituting material noncompliance with the lease and the City Code. a. Any such violation committed by the Tenant or any member of the Tenant’s household is grounds for Landlord to terminate the tenancy of that individual tenant or household member and to evict that individual from the leased premises. Any eviction action will be conducted in accordance with the statutory requirements stated in the Illinois Forcible Entry and Detainer Act, 735 ILCS 5/9- 101 et seq. b. Landlord shall have the power to bar the presence of a person from the leased premises who is not Tenant or a member of Tenant’s household. A landlord bars a person from the premises by providing written notice to Tenant that the person is no longer allowed on the premises. That notice shall be provided in accordance with the statutory requirements in 735 ILCS 5/9-106.2. Legislative History: On March 14, 2016, the City Council introduced Ordinance 3-O-16, which proposed amendments to the Nuisance Premise Ordinance into the “Neighborhood Integrity Ordinance”. The City Council voted to form a subcommittee with three aldermen (Ald. Ann Rainey, Ald. Don Wilson, and Ald. Brian Miller) and three landlord representatives (Eric Paset, Dan Schermerhorn, and Michael Filipek) to address the Committee and community concerns with the proposed draft of 3-O-16. The subcommittee met on four occasions in open session (April 6, April 20, May 4, and June 2nd) and developed the proposed ordinances with City staff from the Police Department (Chief Richard Eddington and Commander Brian Henry), Health and Human Services Department (Carl Caneva, Assistant Director), and the Law Department (Michelle Masoncup, Deputy City Attorney). On March 14, 2016, the City Council denied introduction of Ordinance 9-O-16 “Rental Licensing”. Attachments: • Ordinance 71-O-16 • Ordinance 75-O-16 • Nuisance Premise Process Flowchart • Copy of Existing Landlord Tenant Ordinance 266 of 445 6/22/2016 6/13/2016 71-O-16 AN ORDINANCE Amending City Code Title 5, Chapter 3 “Landlord and Tenant Regulations” to Add Tenant and Landlord Obligations for Criminal Activity at Residential Rental Properties NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: SECTION 1: Legislative Statement. This Ordinance gives rental property owners and managers a powerful tool to help reduce the chances of criminal activity in individual rented units. The amended language puts potential tenants on notice that they are liable for any criminal activity within their units. And if criminal activity does occur, the lease can be terminated and eviction action initiated. Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164). Pursuant to 65 ILCS 5/1-2-1, the City may make all rules and regulations to carry into effect the powers granted to the City, such broad and general grant of authority complementing the City’s home rule powers. At meetings held in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), the City Council considered this Ordinance, heard public comment, and made findings. It is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 267 of 445 71-O-16 Ill.App.3d 747(1991)) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (1995)). This Ordinance is not intended to discourage crime victims, including victims of domestic violence and sexual violence, victims of child abuse, persons with disabilities, persons in legitimate need of police services, or a person coming to the aid of an individual in need of police assistance, from obtaining those services. This Ordinance does not affect a premise owner’s and the City’s duty to comply with the civil rights laws, nor does it affect a premise owner’s duty to comply with all other laws governing residential tenancies. This Ordinance will enhance the public’s safety, and promote the general welfare of City of Evanston residents and visitors alike. SECTION 2: City Code Section 5-3-4 “Tenant Obligations” of the Evanston City Code of 2012, is hereby amended to add a subsection titled “5-3-4-5. Prohibition Against Criminal Activity on Premises” and read as follows: 5-3-4-5. – PROHIBITION AGAINST CRIMINAL ACTIVITY ON PREMISES. (A) Tenant, any member of the tenant’s household, Tenant’s guest(s), and any person under Tenant’s control must not engage in or facilitate criminal activity on the premises or on Landlord’s property, which includes the premises as described in the rental agreement. (B) Tenant, any member of the tenant’s household, Tenant’s guest(s), and any person under Tenant’s control must not permit the premises to be used for, or to facilitate, criminal activity, regardless of whether the individual engaging in such activity is a member of the household, or a guest. (C) Tenant, any member of the tenant’s household, Tenant’s guest(s), and any person under Tenant’s control must not engage in or facilitate any breach of the lease agreement that jeopardizes the health, safety, and welfare of the landlord, his or her agent, other tenant(s), or involves imminent or actual serious property damage. (D) One or more violations of subsections (A), (B), or (C) of this Code Section constitutes a material noncompliance with the residential landlord-tenant ordinance and the rental agreement. Any such violation is grounds for termination of tenancy and eviction from the premises. (E) Proof of violation will not require criminal conviction, but an arrest or citation (supported by admissible corroborating evidence that activity in violation of the above 268 of 445 71-O-16 provisions has occurred) for a described violation will be sufficient evidence of a violation constituting material noncompliance with the rental agreement and Code. 1. Any such violation committed by the Tenant or any member of the Tenant’s household is grounds for Landlord to terminate the tenancy of that individual tenant or household member and to evict that individual from the leased premises. Any eviction action must be conducted in accordance with the statutory requirements stated in the Illinois Forcible Entry and Detainer Act, 735 ILCS 5/9-101 et seq. 2. As provided by Illinois law, Landlord has the power to bar the presence of a person from the leased premises who is not Tenant or a member of Tenant’s household. A landlord bars a person from the premises by providing written notice to Tenant that the person is no longer allowed on the premises. That notice must be provided in accordance with the statutory requirements provided in Illinois law, 735 ILCS 5/9-106.2. (F) For purposes of this Section, “criminal activity” includes any of the offenses below: 1. Homicide, 720 ILCS 3/0-1, et seq.; 2. Aggravated Assault, 720 ILCS 5/12-2; 3. Aggravated Battery, 720 ILCS 5/12-3.05; 4. Criminal Street gang recruitment, 720 ILCS 5/12-6.4 5. Unlawful contact with street gang members, 720 ILCS 5/24 6. Armed violence, 720 ILCS 5/33A-2 7. Kidnapping and related offenses, 720 ILCS 5/10-1, et seq. 8. Possession of Explosives or Incendiary Devices, 720 ILCS 5/20-2, et seq. 9. Any offense involving Deadly Weapons, 720 ILCS 5/24-1, et seq. 10. Mob Action, 720 ILCS 5/25-1, et seq. 11. Theft, 720 ILCS 5/16-1 et seq. (G) A Tenant who is an innocent party or the victim of a crime, including but not limited to actual or threatened domestic violence, or sexual violence, will not be in violation of this Section or subject to eviction based on criminal activity. Nothing in this Section prohibits the Landlord from evicting only the perpetrator of the domestic violence, or sexual violence, or other criminal activity without affecting the tenancy of the remaining tenants in the unit. (H) A Tenant will not be in violation of this Section or subject to eviction based on: 1. Contact made to police or other emergency services, if: a. the contact was made with the intent to prevent or respond to domestic violence or sexual violence; b. the intervention or emergency assistance was needed to respond to or prevent domestic violence or sexual violence; or c. the contact was made by, on behalf of, or otherwise concerns an individual with a disability and the purpose of the contact was related to that individual's disability. 269 of 445 71-O-16 2. An incident or incidents of actual or threatened domestic violence or sexual violence against a tenant, household member, or guest occurring in the dwelling unit or on the premises; or 3. Criminal activity or a local ordinance violation occurring in the dwelling unit or on the premises that is directly relating to domestic violence or sexual violence, engaged in by a tenant, member of a tenant's household, guest, or other party, and against a tenant, household member or guest. SECTION 3: City Code Section 5-3-5-3 “Maintain Fit Premises” under “Landlord Obligations” of the Evanston City Code of 2012, is hereby amended to read as follows: 5-3-5-3. - MAINTAIN FIT PREMISES. (A) The landlord shall maintain the premises in substantial compliance with the applicable codes of the city and shall promptly make any and all repairs necessary to fulfill this obligation. (B) The landlord and tenant of any dwelling unit may agree that the tenant is to perform specified repairs, maintenance tasks, alterations or remodeling only if: 1. The agreement of the parties is entered into in good faith and not for the purpose of evading the obligations of the landlord and is set forth in a separate writing signed by the parties and supported by adequate consideration; and 2. The agreement does not diminish or affect the obligation of the landlord to other tenants in the premises. (C) Landlord must address, which may include commencing eviction proceedings, with Tenant any and all violations of Section 5-3-4-5, Prohibition against Criminal Activity on Premises, to ensure other tenants and occupants of the Landlord’s property have housing free from criminal activity. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 270 of 445 71-O-16 SECTION 6: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 7: This ordinance shall be in full force and effect after its passage, approval and publication in the manner provided by law. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: _________________________, 2016 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 271 of 445 6/22/2016 6/13/2016 75-O-16 AN ORDINANCE Amending City Code Section 9-5-4 “Nuisance Premise” to Revise the Process and Amend the Qualifying Offenses NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: SECTION 1: Legislative Statement. This ordinance is a legislative tool the City can use to quickly and effectively abate nuisance activity that is occurring on a specific premise within the City of Evanston. The ordinance places responsibility for abating nuisance activity on the premise owner and holds the premises owner accountable for through either a resolution agreement or court mandated abatement order. This Ordinance will enhance the public’s safety, and promote the general welfare of City of Evanston residents and visitors alike. Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164). Pursuant to 65 ILCS 5/1-2-1, the City may make all rules and regulations to carry into effect the powers granted to the City, such broad and general grant of authority complementing the City’s home rule powers. At meetings held in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), the City Council considered this Ordinance, heard public comment, and made findings. It is well-settled law in Illinois that the legislative judgment of the City Council must be 272 of 445 75-O-16 considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747(1991)) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (1995)). This Ordinance is not intended to discourage crime victims, including victims of domestic violence and sexual violence, victims of child abuse, persons with disabilities, persons in legitimate need of police services, or a person coming to the aid of an individual in need of police assistance, from obtaining those services. This Ordinance does not affect a premise owner’s and the City’s duty to comply with the civil rights laws, nor does it affect a premise owner’s duty to comply with all other laws governing residential tenancies. SECTION 2: City Code Section 9-5-4 of the Evanston City Code of 2012, is hereby deleted in its entirety and replaced with the following language: 9-5-4. – NUISANCE PREMISE ORDINANCE. (A) SHORT TITLE: This Section is known and may be cited as the NUISANCE PREMISE ORDINANCE. (B) PURPOSE: It is hereby declared to be the purpose of this Section and the policy of the City in the exercise of its police and regulatory powers for the protection of the public safety to safeguard, for the health, morals, safety and welfare of persons in and residing in the City, and to address activities arising from criminal activities, public disturbances and nuisances recurring in the same location. This Section is not intended and must not be interpreted to cover police calls related to domestic violence, sexual violence, crime victims, child abuse or calls from disabled individuals, or calls on behalf of an individual in need of police services. (C) CONSTRUCTION: This Section is construed according to the fair import of its terms and must be liberally construed to further the purposes and policy stated in this Section. (D) SEVERABILITY: If any provision of this Section or its application to any person or circumstances is held invalid, the remainder of this Section and the application of the provision to other persons not similarly situated or to other circumstances is not be affected. 273 of 445 75-O-16 (E) DEFINITIONS: For purposes of this Section, the following terms have the following meanings: AGGRAVATED OFFENSE: One (1) or more of the following criminal offenses supported by underlying proof of the specified activity beyond an arrest listed below occurred at the Premises during any given period: 1. Homicide, 720 ILCS 5/9-1; 2. Aggravated assault, 720 ILCS 5/12-2; 3. Aggravated battery, 720 ILCS 5/12-3.05; 4. Criminal street gang recruitment, 720 ILCS 5/12-6.4; 5. Unlawful contact with streetgang member(s), 720 ILCS 5/25-5; 6. Criminal offense involving a deadly weapon, 720 ILCS 5/24; 7. Kidnapping and related offenses, 720 ILCS 5/10-1, et. seq. 8. Armed violence as defined in 720 ILCS 5/33A-2. 9. Theft, 720 ILCS 5/16-1 et seq. 10. Mob Action, 720 ILCS 5/25-1, et seq. NON- AGGRAVATED OFFENSE: Two (2) or more of the following offenses supported by underlying proof of the specified activity occurred beyond an arrest or citation issued during any twelve (12) month period, as a result of any two (2) separate and distinct events: 1. 2012 International Fire Code Section 107.5 and Section 202, “Overcrowding,” as adopted and amended by City Code Section 4-4-1; 2. 2012 International Property Maintenance Code, as adopted and amended by City Code Section 5-1-1; 3. City Code Section 9-4-3-2, "Limitation On Number Of Dogs"; 4. City Code Section 9-4-14, "Cruelty To Animals," including animal fighting; 5. City Code Section 6-5-7, “Prohibited Home Occupations” and/or City Code Section 6-5-4 for Home Occupations, “General Requirements and Performance Criteria”; 6. City Code Section 9-4-17, "Dangerous Dogs" 7. City Code Section 9-5-18-4, "Resisting Or Interfering With Police" 8. Manufacture or selling controlled substances, 720 ILCS 570/401 9. City Code Section 9-5-6, "Disturb The Peace", of this Chapter; 10. Prostitution, 720 ILCS 5/11-14 274 of 445 75-O-16 11. City Code Section 9-5-20, "Noises Prohibited" 12. City Code, Chapter 6, Zoning Code violations 13. Any other offense that constitutes a felony or Class A misdemeanor under state or federal law CONTROL: The ability to regulate, restrain, dominate, counteract or govern conduct that occurs on the property. ENCOURAGES OR PERMITS: Acquiesces by failure to prevent or expressly consent to an act. A crime victim, victim of domestic or sexual violence, or innocent third party will not be found to have encouraged, permitted, acquiesced, failed to prevent, or consented to an act. PREMISE: Any parcel of property or part thereof and the building or structure, if any, which is situated on the property, and any portion of the public way that abuts the parcel of property when it is used in conjunction with the abutting property for the commission of illegal activity. REASONABLY BELIEVES: "Reasonably believes" or "reasonable belief" means that the person concerned, acting as a reasonable person, believes that the described facts exist. (F) DUTY TO CONTROL PREMISES: Any person who is an owner, property manager, occupant, or tenant has rightful possession or possessory control, individually or jointly with others, of any premise, has an affirmative duty to control and not encourage nor permit activity which constitutes a criminal aggravated offense or a non-aggravated offense of the City Code on the premises. (G) NUISANCE PREMISES DECLARED: Any premise with one or more aggravated offenses at any time or two (2) or more non-aggravated offenses in a twelve (12) month period is hereby declared to be a nuisance premise. 1. Exceptions: A premise shall not be declared a nuisance premise based on: a. Contact made to police or other emergency services, if: i. the contact was made with the intent to prevent or respond to domestic violence or sexual violence; ii. the intervention or emergency assistance was needed to respond to or prevent domestic violence or sexual violence; or iii. the contact was made by, on behalf of, or otherwise concerns an individual with a disability and the purpose of the contact was related to that individual's disability. b. An incident or incidents of actual or threatened domestic violence or sexual violence against a tenant, household member, or guest occurring in the dwelling unit or on the premises; or c. Criminal activity or a local ordinance violation occurring in the dwelling unit or on the premises that is directly relating to domestic violence or sexual violence, engaged in by a tenant, member of a 275 of 445 75-O-16 tenant's household, guest, or other party, and against a tenant, household member or guest. 2. Evidence of Qualifying Offense: Evidence of criminal activity or citation issued to constitute a qualifying aggravated offense or non-aggravated offense does not require criminal conviction. An arrest or citation issued, supported by admissible corroborating evidence that activity in violation of the above provisions occurred, for a described violation is sufficient evidence of a violation of this Section. 3. Compliance with Abatement Agreement or Order: As detailed in Section H below, such nuisance premise must be subject to abatement in accordance with the requirements of this section. It must be unlawful for any person: a. To maintain a nuisance premise under this Section or to cause such a nuisance premise to be maintained on any premise under such person’s ownership or control; or b. To fail to comply with the terms of any resolution agreement or order of abatement issued under this Section. (H) PROCEDURE: The procedure for addressing a nuisance premise under this Section is as follows: 1. Triggering Event. Criminal Activity or Violation(s) of the City Code occurs. 2. Determination. The Chief of Police must evaluate the triggering event(s) to make a determination if it meets the requirements set forth in Section G for an aggravated offense or non -aggravated offenses. Following the evaluation, the Chief of Police, in consultation with appropriate City officials, may declare that the property is a nuisance premise as described in Section G. 3. Notification. Within five (5) business days of a nuisance premise declaration, the Chief of Police, or his designee, must send written notice to the owner and, if a rental, send written notice to any tenant(s) of the nuisance premise declaration. Notice must be given by first class mail to the owner using the premise owner’s address on file under rental registration with the Health and Human Services Department. If no address is on file with the Health and Human Services Department, the City will utilize the Cook County Treasurer tax payer address. Notice must be given by first class mail to any tenant(s) using the address of the rental premises. The notice must set forth the following information: a. Statement that the premises identified in the notice has been determined to be a nuisance premise under this Section; and b. Street address and unit number sufficient to identify the premises; and c. Description of the triggering event(s), date that the offense occurred, and names of any adult individual(s) involved that are tenants or occupants of the premises; and 276 of 445 75-O-16 d. Must inform the owner of the necessity and obligation maintain the premises and, if a rental, to take action to maintain fit premises pursuant to Section 5-3-5-3, including addressing relevant violations with the tenant; and e. The notice will be clear that action does not mandate eviction of the tenant or other occupants, that a landlord is forbidden from engaging in retaliatory actions as defined in Section 5 -3-9-1, and any eviction action must be conducted in accordance with the statutory requirements stated in the Illinois Forcible Entry and Detainer Act, 735 ILCS 5/9-101 et seq.; and f. The notice must reprint the tenant protections in Subsections 5 -3- 3-1 (G) and (H); g. The notice must provide a specific request and date for the owner to meet with appropriate city officials, which must include the Chief of Police and may include the Corporation Counsel or his designee, to discuss the allegations contained in the notice and the need for abatement measures at the premises; and h. The notice must provide information allowing any tenant(s) to request a meeting with appropriate city officials, including the Chief of Police and/or the Corporation Counsel or his designee, to discuss or correct the allegations contained in the notice and the need for abatement measures at the premises. 4. Meeting. At such meeting(s) between the owner and appropriate city officials, the owner may enter into a possible resolution agreement with the city to abate the nuisance activity at the premises identified in the notice. The owner’s attorney is allowed to attend such meeting. The parties must work together to address the nuisan ce activity in a reasonable time frame and agreement terms. The owner is not issued a citation if they cooperate with the City and form a resolution agreement. 5. Resolution Agreement. Following the meeting between the parties, the owner and the Chief of Police must execute a resolution agreement. The agreement must set forth the mandatory abatement measures of the nuisance, enforcement mechanisms if the agreement is violated, expiration date for the agreement, and may include a requirement that the landlord participate in a landlord training course provided by the City. If the agreement expires and compliance with the terms is achieved, the owner will not be subject to a nuisance premise action and the agreement will terminate. If the agreement is breached once, including a new non-aggravated offense occurs, the parties will meet to address the event and amend the agreement as appropriate. If the agreement is violated at least twice, the City may proceed with a nuisance premise action. 6. Nuisance Premise Action. If the owner fails to meet with appropriate city officials in a timely manner or fails to enter into a resolution agreement with the city or otherwise fails to abate the nuisance under this Section, the Corporation Counsel or other appropriate city official may institute 277 of 445 75-O-16 an appropriate action in the Division of Administrative Hearings or in a court of competent jurisdiction to abate such nuisance. 7. Nuisance Premise Action Pleading. If, after the procedural requirements are met in this section, the Corporation Counsel and the Chief of Police determine that it is necessary or desirable to bring an action in the Division of Administrative Hearings or in a court of competent jurisdiction to abate a nuisance under this section, written notice of such action must be provided to the owner as required by law. If such action is brought in the Division of Administrative Hearings, any evidence on which a reasonably prudent person would rely may be considered without regard to the formal rules of evidence, and the presiding authority may rely on written official reports from the City, affidavits and other business records submitted by police officers, City inspectors, or other authorized city officials and city employees to determine whether a public nuisance under this Section occurred. 8. Finding of Liability in Nuisance Premise Action. Upon a finding of liability in the Division of Administrative Hearings or in a court of competent jurisdiction, the presiding authority must issue an order of abatement directing the owner to implement a nuisance abatement plan at the premises. Such nuisance abatement plan must be in writing and provide the following: a. Must provide reasonable assurance that if the plan is implemented at the premises, the nuisance at such premises will be substantially abated or eliminated in its entirety; b. Must include an implementation schedule for each element of the plan; c. Must contain the following elements, unless the presiding authority determines that such element is not required to substantially abate or eliminate the nuisance at the premise: i. install and maintain sufficient lighting at each point of entry to and exit from the premises and in designated common areas; ii. install and maintain sufficient surveillance cameras at each point of entry to and exit from the premises and in designated common areas, illuminated in such a manner so as to identify person entering or exiting the premises; and iii. maintain the recordings from surveillance cameras for a minimum of 30 days after the recording occurs. d. The abatement order may contain any other element that the presiding authority, at the request of the city, deems necessary to address the nuisance presented; and e. The abatement order must expire after one year of the issuance date, unless extended due to a default of the abatement order. 8. Nothing in this Section is to be construed (a) to constitute an act of possession, ownership or control by the city over the applicable 278 of 445 75-O-16 premises; (b) to deny common law right to anyone to abate a nuisance at such premises; (c) to affect to the status of any ongoing city prosecution or other action related to such premises; (d) to prevent the issuance of a citation to or arrest or prosecution of any person for any violation of the City Code or other applicable law at such premises; or (e) to permit at such premises any activity prohibited by law. (I) PENALTIES: 1. Nuisance Premise Action Fines. Upon a finding of liability in the Division of Administrative Hearings or in a court of competent jurisdiction, the owner will be fined five hundred ($500) for each violation of this Section. The fine imposed under this Section is in addition to any fine imposed for the original citations issued for any non-aggravated offenses listed in Section E above. 2. Abatement Order Violation. Any owner that violates a provision of the abatement order entered will be fined two hundred dollars ($200) for each violation. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect after its passage, approval and publication in the manner provided by law. Any training required per an abatement order or resolution agreement must take place after January 1, 2017. 279 of 445 75-O-16 Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: _________________________, 2016 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 280 of 445 NUISANCE PREMISES PROCESS FLOWCHART OR STEP 1: Criminal Activity* with arrest(s) or citation plus corroborating evidence** is identified at Residential Property and Notice Provided to Property Owner and Tenant(s). Note: If activity falls in category of “aggravated” – only one incident will trigger nuisance premises process and non-aggravated, need two separate incidents. If rental property, criminal activity will also constitute a violation of the Lease Addendum to be executed by all Tenants, providing for Landlord action. STEP 2: Property Owner will not meet with staff. No Compliance Efforts by Owner. Step 2: City and Owners work together for prompt resolution. Owner not issued citation. Nuisance Complaint Prosecution and Administrative Hearing Officer (Neutral Party); Order Entered to Abate Problem Monitor Compliance with Administrative Hearing Officer (neutral party) City and Owner cannot reach an agreement Plan executed, which will include agreed upon enforcement measures and timeline Plan expires, Compliance achieved, and no fines or violations cited against Owner. Terms of Plan are breached; if Plan is repeatedly not followed, City can opt to prosecute. If required by Plan and property is a rental, mandatory Landlord Training conducted by staff must be completed as part of Plan If Rental property, Mandatory Landlord Training must be completed as part of Abatement Order Abatement Order expires after (1) year. Optional Training & Resources to Landlords; provided on a semi-annual basis. Training may be mandatory for certain landlords from an abatement order or resolution agreement with City staff, per Step 2 below. Problem Identified at Residential Property. Determine classification (aggravated or non-aggravated) 281 of 445 *Criminal Activity shall mean the following: (A) Aggravated Offenses: One of the following offenses supported by Homicide; 720 ILCS 3/0-1, et seq. Aggravated Assault; 720 ILCS 5/12-2; Aggravated Battery; 720 ILCS 5/12-3.05; Criminal Street Gang Recruitment; 720 ILCS 5/12-6.4; Unlawful contact with street gang member(s), 720 ILCS 5/25-5 Any offense involving a deadly weapon; 720 ILCS 5/24. Armed violence; 720 ILCS 5/33A-2. Kidnapping and related offenses; 720 ILCS 5/10-1, et seq. Theft, 720 ILCS 5/16-1, et seq. Deadly Weapons, 720 ILCS 5/24-1, et seq. (B) Non-Aggravated Offenses: Fire Code violation – overcrowding, Section 107.5 and Section 202 (current, not past violations) 2012 Property Maintenance Violations (current, not past violations) Limitations on number of dogs, City Code 9-4-3-2 Cruelty to Animals, City Code 9-4-14 Dangerous Dogs, City Code 9-4-17 Resisting or Interfering with Police, City Code 9-5-18-4 Manufacture or selling controlled substances, City Code 720 ILCS 570/401 Prostitution, 720 ILCS 5/11-14 Disturbing the Peace, City Code 9-5-6 Possession of Explosives or Incendiary Devices; 720 ILCS 5/20-2, et seq. Any other offense not listed under Section (A) “Aggravated Offense” that constitutes a felony under state or federal law or Class A misdemeanor under state law. **Proof of violation shall not require criminal conviction. An arrest or citation (supported by admissible corroborating evidence that activity in violation of the above provisions has occurred) for a described violation shall be sufficient evidence of a violation of the Tenant’s Obligations contained in Section 5-3- 4-5 constituting material noncompliance with the lease and the City Code. a. Any such violation committed by the Tenant or any member of the Tenant’s household is grounds for Landlord to terminate the tenancy of that individual tenant or household member and to evict that individual from the leased premises. Any eviction action will be conducted in accordance with the statutory requirements stated in the Illinois Forcible Entry and Detainer Act, 735 ILCS 5/9-101 et seq. b. Landlord shall have the power to bar the presence of a person from the leased premises who is not Tenant or a member of Tenant’s household. A landlord bars a person from the premises by providing written notice to Tenant that the person is no longer allowed on the premises. That notice shall be provided in accordance with the statutory requirements in 735 ILCS 5/9-106.2. 282 of 445 283 of 445 284 of 445 285 of 445 286 of 445 287 of 445 288 of 445 289 of 445 290 of 445 291 of 445 292 of 445 293 of 445 294 of 445 295 of 445 296 of 445 297 of 445 298 of 445 299 of 445 300 of 445 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, June 27, 2016 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WILSON, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF JUNE 13, 2016 III. ITEMS FOR CONSIDERATION (P1) Ordinance 82-O-16 Granting Major Zoning Relief for No Additional Parking Spaces where 3 are Required for a Medical Office at 922 Noyes Street The Zoning Board of Appeals and City staff recommends approval of Ordinance 82- O-16 granting major zoning relief for no additional parking spaces where three additional parking spaces are required for a Medical Office, Evolution Spine & Sports Therapy, at 922 Noyes Street. The applicant has complied with all other zoning requirements, and meets the standards for variations. Suspension of the Rules is requested for Introduction and Action by City Council on June 27, 2016. For Introduction and Action (P2) Ordinance 83-O-16, granting a Special Use for a Resale Establishment, Goodwill Store & Donation Center, at 1916 Dempster Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 83- O-16 granting special use approval for a Resale Establishment, Goodwill Store & Donation Center, at 1916 Dempster Street in the C1 Commercial District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Staff recommends including additional conditions to deter any donations being left/dropped off after the business is closed, such as additional signage and a performance condition that if such activity is encountered it could result in revocation of the special use approval. For Introduction 301 of 445 Planning & Development Committee Meeting Agenda June 27, 2016 (P3) Ordinance 84-O-16, Amending the Special Use for a Convenience Store at 555 Howard Street in the B3 District Staff recommends approval of proposed Ordinance 84-O-16. The proposed Ordinance amends an existing special use for the convenience store located at 555 Howard Street to allow it to remain open until 1:00 a.m. instead of 10:00 p.m. For Introduction IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 302 of 445 Planning & Development Committee Meeting Minutes of June 13, 2016 7:15 p.m. James C. Lytle Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: D. Holmes, A. Rainey, M. Tendam, D. Wilson, J. Fiske, E. Revelle, M. Wynne STAFF PRESENT: M. Muenzer, M. Masoncup OTHERS PRESENT: PRESIDING OFFICIAL: Ald. Wilson I. DECLARATION OF QUORUM A quorum being present, Chair Wilson called the meeting to order at 7:32 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF MAY 23, 2016 Ald. Tendam moved to approve the minutes of the May 23, 2016 meeting, seconded by Ald. Rainey. The committee voted unanimously 7-0 to approve the May 23, 2016 minutes. III. ITEMS FOR CONSIDERATION (P1) Grant Renewal from the Affordable Housing Fund to the Alliance to End Homelessness in Suburban Cook County The Housing and Homelessness Commission and staff recommend approval of a renewal grant of $18,500 from the Affordable Housing Fund for the Homeless Management Information System (HMIS) to the Alliance to End Homelessness in Suburban Cook County. This database system is required by HUD to track demographic data, housing, and social services for homeless recipients, including recipients of Emergency Solutions Grant funds from the City. The source is the Affordable Housing Fund (Account 250.21.5465.62490), which has a cash balance of approximately $850,000 in uncommitted available funds. For Action Ald. Rainey moved to recommend approval, seconded by Ald. Holmes. The committee voted unanimously 7-0 to recommend approval of the grant renewal. (P2) Resolution 43-R-16 Designating the Portion of Oakton Street between Ridge Avenue and Barton Avenue with the Honorary Street Name Sign, “Clara Hairston Pate Way” The Citizens’ Advisory Committee on Public Place Names recommends approval of 43-R-16, naming the portion of Oakton Street between Ridge Avenue and Barton DRAFT – NOT APPROVED 303 of 445 Planning & Development Committee Meeting Page 2 of 4 Minutes of June 13, 2016 Avenue, with the Honorary Street Name Sign, “Clara Hairston Pate Way.” Funding for the program is budgeted in the Public Works Agency, Infrastructure and Maintenance Bureau - Traffic Operations' Materials (Account 100.40.4520.65115), with a budget of $40,000. Three street signs are made for the honoree. The approximate cost to create each honorary street name sign is $200. For Action Ald. Rainey moved to recommend approval of Resolution 43-R-16, seconded by Ald. Wynne. Ald. Wilson noted that was Ald. Miler’s ward and will be discussed at the City Council meeting. The committee voted unanimously 7-0 to recommend approval of Resolution 43-R-16. (P3) Resolution 44-R-16 Designating the Portion of Colfax Street between Prairie Avenue and Brown Avenue with the Honorary Street Name Sign, “Mailman Tom Pedroza Way” The Citizens’ Advisory Committee on Public Place Names recommends approval of 44-R-16, naming the portion of Colfax Street between Prairie Avenue and Brown Avenue with the Honorary Street Name Sign, “Mailman Tom Pedroza Way.” Funding for the program is budgeted in the Public Works Agency, Infrastructure and Maintenance Bureau - Traffic Operations' Materials (Account 100.40.4520.65115), with a budget of $40,000. Three street signs are made for the honoree. The approximate cost to create each honorary street name sign is $200. For Action Ald. Revelle moved to recommend approval of Resolution 44-R-16, seconded by Ald. Rainey. Ald. Revelle stated that it was in her ward and she has meet Tom Pedroza, who is involved in the community, and supports this recommendation. The committee voted unanimously 7-0 to recommend approval of Resolution 44-R-16. (P4) Resolution 45-R-16 Designating the Portion of Church Street between Brown Avenue and Dodge Avenue with the Honorary Street Name Sign, “Samuel Johnson Place” The Citizens’ Advisory Committee on Public Place Names recommends approval of 45-R-16, naming the portion of Church Street between Brown Avenue and Dodge Avenue with the Honorary Street Name Sign, “Samuel Johnson Place.” Funding for the program is budgeted in the Public Works Agency, Infrastructure and Maintenance Bureau - Traffic Operations' Materials (Account 100.40.4520.65115), with a budget of $40,000. Three street signs are made for the honoree. The approximate cost to create each honorary street name sign is $200. For Action 304 of 445 Planning & Development Committee Meeting Page 3 of 4 Minutes of June 13, 2016 Ald. Holmes moved to recommend approval of Resolution 45-R-16, seconded by Ald. Tendam. Ald. Holmes expressed support for this recommendation and stated at the committee meeting many people spoke in support for Mr. Johnson. Three community members expressed their support of this resolution and stated Mr. Johnson is well deserving of this honor. Two community members expressed concern that this honorary street name only covers one block when other honorary street names have covered two blocks. Ald. Holmes stated that everyone who receives an honorary street name sign only is allowed to have one block per the ordinance, but she would make sure to verify that the others receive only one block. A lot of research went into this resolution and Church Street between Brown and Dodge Avenues has been chosen due to Mr. Johnson’s long tenure there. Ald. Wilson stated that he looked at a map and the others received one block. Ald. Rainey stated for Ms. Pate she is receiving only one block across from Oakton School per the ordinance. The committee voted unanimously 7-0 to recommend approval of Resolution 45-R-16. (P5) Ordinance 70-O-16 Granting Major Zoning Relief for One Additional Dwelling Unit, Balconies, and Building Lot Coverage at 493-495 Sheridan Road City staff recommends approval of Ordinance 70-O-16 granting major zoning relief for one additional dwelling unit with a total of seven dwelling units where six units are permitted, a 0’ east interior side yard setback for balconies where 2.7’ setback is required, and an increase in building lot coverage from a legally-nonconforming 50.5% to 55.6% (due to the addition of two open parking spaces) where a maximum 45% is allowed, at 493-495 Sheridan Road. The applicant has complied with all other zoning requirements, and meets the standards for variations. For Introduction Ald. Wynne moved to introduce Ordinance 70-O-16, seconded by Ald. Holmes. Ald. Wynne has met with the designer for this project and thinks this is a good change. The committee voted unanimously 7-0 to introduce Ordinance 70-O-16. (P6) Ordinance 69-O-16, Granting a Special Use for a Single Family Detached Dwelling at 1100 Florence Avenue The Zoning Board of Appeals and City staff recommend adoption of Ordinance 69- O-16 granting special use approval for a Single Family Detached Dwelling at 1100 305 of 445 Planning & Development Committee Meeting Page 4 of 4 Minutes of June 13, 2016 Florence Avenue in the B1 Business District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Suspension of the Rules is requested for Introduction and Action by City Council on June 13, 2016. For Introduction and Action Ald. Wynne moved to introduce and recommend approval of Ordinance 69-O- 16, seconded by Ald. Holmes. The committee voted unanimously 7-0 to introduce and suspend rules for Ordinance 69-O-16. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT Ald. Holmes moves to adjourn, seconded by Ald. Wilson. The meeting was adjourned at 7:52 p.m. Respectfully submitted, Ushane Locke 306 of 445 For City Council meeting of June 27, 2016 Item P1 Ordinance 82-O-16 Application for Major Zoning Relief for Zero Additional Parking Spaces where 3 are Required for a Medical Office at 922 Noyes Street For Introduction & Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 82-O-16 Granting Major Zoning Relief for No Additional Parking Spaces where 3 are Required for a Medical Office at 922 Noyes Street Date: June 14, 2016 Recommended Action The Zoning Board of Appeals and City staff recommends approval of Ordinance 82-O-16 granting major zoning relief for no additional parking spaces where three additional parking spaces are required for a Medical Office, Evolution Spine & Sports Therapy, at 922 Noyes Street. The applicant has complied with all other zoning requirements, and meets the standards for variations. Suspension of the Rules is requested for Introduction and Action by City Council on June 27, 2016. Summary 922 Noyes Street is located on the south side of Noyes Street, midblock between Sherman Avenue and Maple Avenue, west of the CTA Tracks, and is surrounded by a mixture of commercial uses and multifamily residential dwellings. The commercial space was previously occupied by Coffee Lab, a Type 2 Restaurant. The applicant proposes to operate a medical office, Evolution Spine & Sports Therapy in the ground-floor commercial space. The medical office will primarily function as a chiropractor office, but massage therapy and holistic medicine will also be provided. The office will operate from 7:30am – 7pm Monday through Friday, and on Saturday mornings. The busiest hours are anticipated to be early morning and late afternoons/evenings. The applicant anticipates a maximum of three employees and two to three patients at any one time. Memorandum 307 of 445 The Zoning Ordinance requires one parking space for every 200 square feet of gross floor area. The subject space is approximately 780 square feet, with a gross floor area of slightly less than 600 square feet. Therefore, three additional parking spaces are required. There is no on-site parking; however, the property is held in common ownership with surrounding properties with a total of 62 parking spaces that fulfill the existing parking requirement. Of the 62 existing spaces, 45 are located at 2208 Maple Avenue, just southwest of the proposed medical office. The 45-space lot was approved by special use in 1982 and is fully utilized by occupants of the surrounding dwelling units. The other 17 required spaces are located in garages just south of the building but are also fully utilized by tenants of residential units. 922 Noyes is located less than 200 feet from the Noyes Street CTA station in a walkable neighborhood business district. Metered parking is available on the street as well as across the street in the municipal parking lot next to the Noyes Cultural Arts Center. 308 of 445 The applicant conducted a one-day parking study (attached). The summary of the parking study is provided below: Parking Study for 922 Noyes St. Noyes St. Metered Parking CTA Public Parking Lot Cultural Center Public Parking Lot 8am-10am Less than 50% occupied 25% occupied 100% occupied 3:30pm-6:30pm Less than 50% occupied Less than 50% occupied Less than 66% occupied With the exception of 8am-8:30am, at least one ADA space was always available. Since the proposed chiropractor office expects two to three patients at a time, there is enough metered parking in the vicinity to accommodate all clientele without negatively impacting parking for other businesses or the neighborhood. Employees will be encouraged to take public transportation or park off-site and walk to the site and are not expected to park in metered spaces. The proposed medical office will encourage pedestrian activity in the area that may patronize surrounding businesses. The parking demand generated by the medical office will likely be less than that of the Type 2 Restaurant that previously occupied the space. City staff is not aware of any objections from neighboring property owners. Legislative History June 7, 2016: The Zoning Board of Appeals recommended unanimous approval of major zoning relief Attachments Proposed Ordinance 82-O-16 Parking Study (completed by applicant) June 7, 2016 Draft ZBA Meeting Minutes ZBA Findings June 7, 2016 ZBA Packet: http://www.cityofevanston.org/assets/ZBA-packet-20160607.pdf 309 of 445 6/15/2016 82-O-16 AN ORDINANCE Granting A Major Variation Related to 922 Noyes Street in the B1 Business District WHEREAS, Travis Ahrens (the “Applicant”), potential lessee of the property commonly known as 922 Noyes Street (the “Subject Property”), located within the B1 Business Zoning District and legally described in Exhibit A, attached hereto and incorporated herein by reference, submitted an application seeking approval of a Major Variation to zoning requirements imposed by Subsection 6-16-3-5 (Table 16B) of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”); and WHEREAS, the Applicant requests the following Major Variation: (A) The Applicant requests to maintain the current sixty-two (62) parking spaces, where an additional three (3) are required for a total of sixty-five (65) parking spaces for the Subject Property; and WHEREAS, on June 7, 2016, the Zoning Board of Appeals (“ZBA”), pursuant to proper notice, held a public hearing in case no. 16ZMJV-0040 to consider the submitted application, received testimony, and made written records and findings that the application did meet the standards for Major Variations set forth in Subsection 6-3-8-12-(E) of the Zoning Ordinance and recommended City Council grant the Major Variations; and WHEREAS, at its meeting of June 27, 2016, the Planning and Development (“P&D”) Committee of the City Council received input from the public, carefully considered the ZBA’s record and findings and recommended the City Council 310 of 445 82-O-16 ~2~ accept the ZBA’s recommendation and approve the Major Variations in case no. 16ZMJV-0040; and WHEREAS, at its meeting of June 27, 2016, the City Council considered and adopted the recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property applied for in case no. 16ZMJV-0040 and described hereinabove. SECTION 3: The Major Variations approved hereby are as follows: (A) Approval to allow sixty-two (62) parking spaces located both on and off-site of the Subject Property. Subsection 6-16-3-5(Table 16B) requires a minimum of sixty- five (65) parking spaces on the Subject Property. SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Major Variations granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. 311 of 445 82-O-16 ~3~ SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 312 of 445 82-O-16 ~4~ Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 313 of 445 82-O-16 ~5~ EXHIBIT A Legal Description Parcel 1: That part of the North ½ of the South ½ of the Southwest ¼ East of the East line of Maple Avenue and West of the West line of right-of-way of Chicago, Milwaukee and St. Paul Railroad in Assessor’s Division of Section 7, Township 41 North, Range 14 East of the Third Principal Meridian in the City of Evanston bounded and described as follows: Beginning at a point 293.44 feet North of the South line of the North ½ of the South ½ of the Southwest ¼ of Section 7, Township 41 North, Range 14 East of the Third Principal Meridian; thence South on the East line of Maple Avenue 127.44 feet; thence East on a line parallel with the South line of the North ½ of the South ½ of the Southwest ¼ of Section 7, Township 41 North, Range 14 East of the Third Principal Meridian, 175 feet; thence North on a line parallel to the East line of Maple Avenue 128.09 feet, more or less, to the South line of Noyes Street; thence Westerly 175 feet to place of beginning (except the East 51 feet thereof), in Cook County, Illinois. Parcel 2: The East 51 feet of that part of Lot 9 East of the East line of Maple Avenue and West of the West line of the right of way of the Chicago, Milwaukee and St. Paul Railroad in Assessor’s Division of Section 7, Township 41 North, Range 14 East of the Third Principal Meridian bounded and described as follows: Beginning at a point 293.44 feet North of the South lien of the North ½ of the South ½ of the Southwest ¼ of Section 7, Township 41 North, Range 14 East of the Third Principal Meridian; thence South on the East line of Maple Avenue 127.44 feet; thence East on a line parallel with the South line of the North ½ of the South ½ of the Southwest ¼ of Section 7, Township 41 North, Range 14 East of the Third Principal Meridian, 175 feet; thence North on a line parallel to the East line of Maple Avenue 128.09 feet, more or less, to the South line of Noyes Street; thence Westerly 175 feet to the place of beginning, in Cook County, Illinois. Parcel 3: That part of Lot 9 in Assessor’s Division of Fractional, Section 7, Township 41 North, Range 14, East of the Third Principal Meridian, lying West of Maple Avenue and East of the East line of an Alley as dedicated and occupied (except that part thereof lying North of a line parallel with the South line of Noyes Street and located 170.17 feet South thereof, in Cook County, Illinois. PIN(S): 11-07-120-049-8001 11-07-120-049-8002 11-07-120-049-8003 11-07-120-049-8004 11-07-120-049-8005 11-07-120-049-8006 11-07-120-049-8007 314 of 445 82-O-16 ~6~ Commonly Known As: 922 Noyes Street, Evanston, Illinois. 315 of 445 922 Noyes St Parking Survey Upon initial survey, there were four available ADA accessible spaces within proximity of the 922 Noyes St location in Evanston, IL. The first three are located in the Noyes Cultural Center parking lot, which is directly across the street (north) from the office location. These spaces have no permit requirement besides the ADA placard, and are not metered, so no charge for use for those meeting the requirements. The fourth ADA accessible space is located in the CTA lot located east of the office location, this space is required to be paid for using the electronic pay station located in that lot, so it is metered use. Upon survey on Wednesday June 1st, the expected busiest hours of the office operation were monitored, with reporting every 30 minutes. These times would be 8:00am until 10:00am and 3:30pm to 6:30pm on weekdays. The spaces monitored included the 14 metered spaces on the south side of Noyes St from Maple St to Noyes Ct, two of these spaces are limited to 20-minute parking, but were not monitored separately, but have been included in the total within the survey results. There is one space on the north side of the street directly east of the CTA tracks, but that space was not included in the survey to preserve use for the business in direct proximity. There were also 12 metered spaces on the south end of the Noyes Cultural Center parking lot, in addition to the 3 ADA spaces located in this lot. The final location monitored were the 19 metered spaces and one metered ADA space of the Noyes Station CTA lot, which are paid for by an electronic pay station. Weather factors affecting the spaces were rain in the morning hours, causing a decrease in normal amount of pedestrian traffic, thus increasing the amount of vehicles being parked during these times. The afternoon weather was sunny and warm, so no effect on parking. The restaurants on Noyes St close at 6:00pm so street parking cleared shortly after. The chart below demonstrates the results of the survey: Time Noyes St Cultural Center Lot CTA Lot Total Avail 14 metered 12 metered : 3 ADA 19 metered : 1 ADA 8:00am 6 metered 12 metered : 3 ADA 5 metered : 1 ADA 8:30am 3 metered 12 metered : 3 ADA 4 metered : 1 ADA 9:00am 5 metered 12 metered : 3 ADA 4 metered : 0 ADA 9:30am 4 metered 11 metered : 3 ADA 4 metered : 0 ADA 10:00am 5 metered 10 metered : 3 ADA 5 metered : 0 ADA 3:30pm 7 metered 9 metered : 2 ADA 3 metered: 0 ADA 4:00pm 6 metered 8 metered : 2 ADA 3 metered : 0 ADA 4:30pm 7 metered 0 metered : 2 ADA 9 metered : 0 ADA 5:00pm 6 metered 2 metered : 2 ADA 10 metered : 0 ADA 5:30pm 3 metered 6 metered : 2 ADA 9 metered: 0 ADA 6:00pm 4 metered 8 metered : 3 ADA 9 metered : 0 ADA 6:30pm 8 metered 6 metered : 3 ADA 10 metered : 0 ADA 316 of 445 Page 1 of 3 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, June 7, 2016 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Myrna Arevalo, Mary Beth Berns, Violetta Cullen, Matt Rodgers, Mary McAuley, Lisa Dziekan Members Absent: Scott Gingold Staff Present: Melissa Klotz, Damir Latinovic Chair: Matt Rodgers Declaration of Quorum With a quorum present, Chair Rodgers called the meeting to order at 7:02 pm. Approval of Minutes The minutes from the May 17, 2016 Zoning Board of Appeals meeting were motioned for approval with changes noted by Ms. Cullen and seconded by Ms. Arevalo. The minutes were approved 6-0. New Business 922 Noyes Street ZBA 16ZMJV-0040 Travis Ahrens, potential lessee, applies for major zoning relief for parking for a medical office, Evolution Spine & Sports Therapy, in the B1 Business District. The applicant proposes zero additional parking spaces where 3 additional parking spaces are required (Zoning Code Section 6-16-3-5-Table 16B) and 62 parking spaces currently exist both on and off-site, for a total of 62 parking spaces where 65 parking spaces are required, in the B1 Business District. The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Mr. Ahrens explained the proposal: No available space to add 3 parking spaces Completed a 1-day traffic study as requested by DAPR Street parking is available throughout the day, and barely used after nearby restaurants close at 6pm Patients average 30 minutes per visit New business so clients yet, but hope for 15 clients per day once established 1 employee initially, who will take the train to and from the establishment Ms. Klotz noted the space was previously occupied by Coffee Lab, which had no parking requirement. Ms. McAuley explained the document passed out was confirmation from the property manager that all existing parking spaces are leased to tenants who reside on the property. The ZBA entered into Deliberation: The Standards were addressed: 1. Yes 2. Yes 317 of 445 Page 2 of 3 Zoning Board of Appeals 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes Ms. McAuley motioned to recommend approval of the zoning relief with the condition the project be in substantial compliance with the documents and testimony on record, which was seconded by Ms. Cullen and unanimously recommended for approval. 1916 Dempster Street ZBA 16ZMJV-0042 Paula Mitchell, agend of lessee, applies for a special use permit for a Resale Establishment, Goodwill Store & Donation Center. 1916 Dempster Street is located in the C1 Commercial District, which requires a special use permit for a Resale Establishment to operate (Zoning Code Section 6-10-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. ZBA 16ZMJV-0020 Ms. Klotz read the case into the record. Paula Mitchell and Joan Farrell explained the proposal: 1916 Dempster is currently a vacant space Anticipate 180,000 annual shopper transactions at this location and 57,000 donor transactions – will bring more traffic to shopping center Partner with community groups and do local outreach Provide training for the disabled and disadvantaged to help them find jobs. 82 cents of every dollar made is put towards training programs Inventory turnover is every 3-4 weeks and 60-70% is resold in the same community. What doesn’t sell is then taken to secondary markets Donation center opens 1 hour earlier than retail store 5-6 workforce connection locations in Illinois that provide employment services, which are completely funded by Goodwill Helped +30,000 people in 2015 and placed over 7,000 people in jobs Ms. McAuley asked if the anchor tenant, Valli Produce, is aware of the proposal, and Ms. Mitchell responded yes, Valli reached out to Goodwill initially. Ms. Cullen asked where the closest Goodwill is located, and Ms. Mitchell responded there is one opening in Skokie on Touhy later this year. It is a new stand-alone building with smaller tenants like Panera Bread in the outlots. The applicants continued to explain: Donation Center is separated from retail entrance Will add a stop sign at the entrance to the donation area Vehicles will enter into donation area and drive through parking lot, doing a u-turn to approach the drop-off canopy. After donating, vehicles will exit out the back of the property to Greenleaf or Dempster, though Greenleaf is the preferred exit. There is space under the donation canopy for two vehicles at a time. Items can be transferred to other nearby stores if those store are running low, but typically inventory stays at the store where it was donated at since moving merchandise is costly Will add three new window openings on the front façade Ms. Dziekan asked what the overall leasing strategy for the plaza is, and if TIF funding was provided. Frank Schwartz, leasing agent, responded: Strategy is to encourage a variety of both retail and services 318 of 445 Page 3 of 3 Zoning Board of Appeals Want to encourage an environment of cross-traffic that promotes all business types $2 million in TIF funds were received, and Valli spent an additional $8 million on improvements to the shopping center. The ZBA entered into Deliberation: Ms. Berns noted the donation area is an elegant solution that keeps the donation traffic away from the retail area, and the additional windows are good. Ms. McAuley agreed, and added motion lights near the donation area would further dissuade people from dumping goods outside after hours. Ms. Dziekan stated she has concerns about this use at the plaza. The use will have a negative impact on existing and future tenants in the plaza. The hope with TIF money was to re-energize the plaza and Goodwill will not do that. Ms. Cullen stated the additional windows are good, and hopes Goodwill decorates the windows to be more inviting in that area of the shopping center. Chair Rodgers noted there is a certain conception with the Goodwill name. However, Goodwill stores have improved in recent years and are now comparable to discount retailers like TJ Maxx. Goods sold are not old and worn out. The store is similar to a typical retailer. The Standards for Special Use were addressed: 1. Yes 2. Yes, No – Ms. Dziekan 3. Yes, No – Ms. Dziekan 4. Yes, No – Ms. Dziekan 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Ms. Dziekan added she would like to have a better understanding of the future tenants, types of business, and timeframes for the shopping plaza. Ms. Arevalo motioned to recommend approval of the special use, which was seconded by Ms. Cullen and recommended for approval 5-1 with the following conditions: 1. Retail hours of operation shall not exceed 8am-10pm 2. Substantial compliance with the documents and testimony on record. Other Business Economic Development Committee Liaison Ms. Berns and Ms. Dziekan expressed interest in the position. Ms. Dziekan deferred to Ms. Berns since she is the senior ZBA member. Ms. Cullen motioned to approve Ms. Berns as Economic Development Committee Liaison, and Ms. Berns seconded the motion, which was unanimously approved. Chair Rodgers Term Expiration Ms. McAuley moved to recognize Chair Rodgers for his 10 years of service on the ZBA. Chair Rodgers thanked the ZBA and staff for their efforts as well. The meeting adjourned at 8:27pm. 319 of 445 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of After conducting a public hearing on June 7, 2016, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; ___X___Met _____Not Met 6-0 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met _____Not Met 6-0 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met _____Not Met 6-0 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met _____Not Met 6-0 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there is a public benefit; ___X___Met _____Not Met 6-0 Case Number: 16ZMJV-0040 Address or Location: 922 Noyes Street Applicant: Travis Ahrens, lessee Proposed Zoning Relief: Add zero parking spaces where 3 additional parking spaces are required for a medical office, Evolution Spine & Sports Therapy 320 of 445 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; __X___Met _____Not Met 6-0 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; __X___Met _____Not Met 6-0 and, based upon these findings, and upon a vote of __6__ in favor & __0__ against recommends to the City Council __X___ approval with conditions: 1. Substantial compliance with the documents and testimony on record. _____ denial Attending: Vote: Aye No __X__ Violetta Cullen _X__ ____ __X__ Mary Beth Berns _X__ ____ __X__ Lisa Dziekan _X__ ____ __X__ Matt Rodgers _X__ ____ _____ Scott Gingold ____ ____ __X__ Myrna Arevalo _X__ ____ __X__ Mary McAuley _X__ ____ 321 of 445 For City Council meeting of June 27, 2016 Item P2 Ordinance 83-O-16 Application for a Special Use for a Resale Establishment, Goodwill Store & Donation Center, at 1916 Dempster Street For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 83-O-16, granting a Special Use for a Resale Establishment, Goodwill Store & Donation Center, at 1916 Dempster Street Date: June 14, 2016 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 83-O-16 granting special use approval for a Resale Establishment, Goodwill Store & Donation Center (Goodwill), at 1916 Dempster Street in the C1 Commercial District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Staff recommends the Planning & Development Committee investigate the need for conditions to deter any donations being left/dropped off after the business is closed. This could include additional signage at the drop off and front entrances or a performance condition that such afterhours donations are prohibited and if encountered could result in revocation of the special use approval. Summary 1916 Dempster Street is located in the southwest corner of Evanston Plaza shopping center in the C1 Commercial District. The shopping center features similar commercial uses, and is surrounded by a mixture of commercial, industrial, and residential uses. The subject space is approximately 18,000 square feet including two enclosed loading docks with a usable retail space of approximately 10,000 square feet. One enclosed loading dock will be converted to a drop-off donation center. The retail store will be open from 9am – 9pm Monday – Saturday, and from 10am – 8pm on Sundays, with the donation center open one hour earlier than the retail store. Memorandum 322 of 445 Goodwill sells gently used clothing, furniture, and household goods. Goodwill anticipates 15 employees per shift at this location, and is committed to hiring locally. 60%-70% of donations are resold on site, and items not adequate for selling are put in the indoor trash compactor or sent to a distribution center. This location anticipates 3-5 deliveries per week. The drop-off donation center is proposed in the southwest corner of Evanston Plaza near the DaVita Dialysis Center employee parking that is accessed through the arched connection at the convergence of the two building that comprise the plaza. The access to this parking/drop-off area is a one way entrance from the main parking lot and will feature a stop sign under the archway. Vehicles heading to the donation center will then turn right and travel to the vehicle queuing area along the southwest property line which can hold up to five vehicles. Once queued vehicles enter the drop-off area, clients will unload donations to staff under the donation canopy. The circulation diagram is provided below. Each drop-off averages approximately five minutes, and Goodwill anticipates an average (more on weekends and during summer months; less in poor weather) of 10 vehicles per hour in the drop-off area. Goodwill requires five queuing spaces, and does not anticipate a back-up of vehicles beyond that. After donation drop-offs, vehicles will turn back to the west and exit Evanston Plaza from behind the main building. The drop- off area will feature 24-hour cameras that have the ability to capture license plates of any vehicles that attempt to leave goods outside when Goodwill is closed. The applicant believes that the cameras and ample signage will dissuade clients from leaving goods outside. The arched entry to the drop-off area is only wide enough for one-way traffic due to the existing buildings and pillars. Directional signage will be provided to ensure all vehicles follow the appropriate traffic pattern. 323 of 445 Evanston Plaza currently features 860 parking spaces where 844 parking spaces are required. Goodwill proposes to eliminate eight parking spaces for the vehicle queuing line, as well as four parking spaces for the drop-off area. With the Goodwill proposal, Evanston Plaza will then have 848 parking spaces where 844 are required. Evanston Plaza was recently renovated, but additional minor exterior modifications are proposed, including a new canopy over the donation drop-off area in rear, landscaping around the drop-off area, additional windows on the front façade with storefront glazing and a new retail entry. City staff is not aware of any objections to the proposal. Neighborhood Benefit The neighborhood will benefit from occupancy of a currently vacant commercial use. Goodwill will increase the amount of traffic visiting the shopping center, which in turn is expected to increase visits to surrounding businesses. Goodwill will provide a needed service to the community as well as encourage sustainability throughout the community with the donation and resale of goods. Comprehensive Plan The Evanston Comprehensive General Plan encourages the redevelopment of existing structures that maintain the appealing character of a neighborhood. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Policy: Encourage the location of new or expanding businesses in existing commercial and mixed-use locations that would benefit from redevelopment, including the Evanston Plaza and Dodge Avenue and Dempster Street. The proposed Resale Establishment will occupy a currently vacant space in Evanston Plaza, which is a specific redevelopment target area of the Comprehensive Plan. Goodwill will provide a needed service and retail opportunity for the community. 324 of 445 Legislative History June 7, 2016: The ZBA recommended approval of the special use for a Resale Establishment, Goodwill Store & Donation Center, at 1916 Dempster Street with the following conditions: 1. Hours of operation for the retail store not to exceed 8am – 10pm. 2. Substantial compliance with the documents and testimony on record. Attachments Proposed Ordinance 83-O-16 June 7, 2016 ZBA Draft Meeting Minutes ZBA Findings June 7, 2016 ZBA Packet – http://www.cityofevanston.org/assets/ZBA-packet-20160607.pdf 325 of 445 6/15/2016 83-O-16 AN ORDINANCE Granting a Special Use Permit for a Resale Establishment Located at 1916 Dempster Street in the C1 Commercial District (“Goodwill Store & Donation Center ”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on June 7, 2016, pursuant to proper notice, to consider case no. 16ZMJV-0042, an application filed by Paula Mitchell, agent of lessee for the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1916 Dempster Street (the “Subject Property”) and located in the C1 Commercial District, for a Special Use Permit for a Resale Establishment, pursuant to Subsection 6-10-2-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”) on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Resale Establishment met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of June 27, 2016, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 16ZMJV-0042; and WHEREAS, at its meetings of June 27, 2016 and July 11, 2016, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, 326 of 445 83-O-16 ~2~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Resale Establishment on the Subject Property as applied for in case no. 16ZMJV- 0042. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Hours of Operation: The Applicant must operate the Resale Establishment authorized by this ordinance only between the hours of 8:00 am to 10:00 pm on any given day. C. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 327 of 445 83-O-16 ~3~ SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 328 of 445 83-O-16 ~4~ EXHIBIT A LEGAL DESCRIPTION PARCEL 1: LOT 1 IN BANBURY THIRD CONSOLIDATION, RECORDED MARCH 27, 1987 AS DOCUMENT 87162463 BEING A CONSOLIDATION OF PART OF LOT 1 IN BANBURY SECOND CONSOLIDATION AND PART OF LOT “A” IN CALYHOUN NORTON CONSOLIDATION, BOTH IN THE NORTHWEST ¼ OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS, EXCEPTING THEREFROM THAT PART OF BANBURY THIRD CONSOLIDATION, BEING A CONSOLIDATION PLAT RECORDED AS DOCUMENT NUMBER 87162463, LEGALLY DESCRIBED AS FOLLOWS: THAT PART OF LOTS 8, 9, 10, 11 AND 12 IN BLOCK 2 IN GROVER AND PITNER’S ADDITION TO EVANSTON, A SUBDIVISION OF THE SOUTHWEST ¼ OF THE NORTHEAST ¼ OF THE NORTHWEST ¼ OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: BEGINNING AT A POINT ON THE SOUTH LINE OF SAID LOT 12 AT ITS INTERSECTION WITH A LINE DRAWN 45.00 FEET NORTHWESTERLY OF AND PARALLEL WITH THE CENTER LINE BETWEEN THE TWO MAIN TRACKS (THE NORTHWESTERLY OF TWO MAIN TRACKS HAVING BEEN REMOVED) OF THE CHICAGO AND NORTHWESTERN TRANSPORTATION COMPANY, AS SAID CENTER LINE WAS ORIGINALLY LOCATED AND ESTABLISHED, THENCE NORTHEASTERLY PARALLEL WITH SAID ORIGINAL CENTER LINE A DISTANCE OF 241.64 FEET; THENCE SOUTHEASTERLY AT RIGHT ANGLES TO THE LAST DESCRIBED LINE; A DISTANCE OF 5.00 FEET; THENCE SOUTHWESTERLY ALONG A LINE DRAWN 40.00 FEET NORTHWESTERLY OF AND PARALLEL WITH THE AFORESAID ORIGINAL CENTER LINE, A DISTANCE OF 239.38 FEET TO THE POINT OF INTERSECTION WITH THE SOUTH LINE OF LOT 12 AFORESAID; THENCE WEST, ALONG SAID SOUTH LINE A DISTANCE OF 5.49 FEET TO THE HEREINBEFORE DESCRIBED POINT OF BEGINNING IN COOK COUNTY, ILLINOIS. PARCEL 2: NON-EXCLUSIVE PERPETUAL UTILITY EASEMENT FOR THE BENEFIT OF PART OF PARCEL 1 ON, OVER, UNDER, THROUGH AND ACROSS: THE WESTERLY 15 FEET, AS MEASURED AT RIGHT ANGLES TO THE W EST LINE THEREOF, THE FOLLOWING DESCRIBED PROPERTY: THAT PART OF LOT 1, IN BANBURY CONSOLIDATION IN THE NORTHEAST ¼ OF THE NORTHWEST ¼ OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN ACCORDING TO THE PLAT THEREOF RECORDED MARCH 19, 1986 AS DOCUMENT 86107329, DESCRIBED AS FOLLOWS: COMMENCING AT THE MOST SOUTHWESTERLY CORNER OF SAID LOT 1, THENCE NORTH 87 DEGREES, 29 MINUTES, 24 SECONDS EAST ALONG THE SOUTH LINE OF SAID LOT 1, A DISTANCE OF 32.93 FEET TO THE POINT OF BEGINNING, THENCE CONTINUING NORTH 87 DEGREES, 29 MINUTES, 24 SECONDS EAST ALONG SAID SOUTH LINE A DISTANCE OF 71.36 FEET TO A CORNER OF LOT 1, BEING ALSO THE SOUTHWEST CORNER OF LOT “A” IN CALHOUN NORTON CONSOLIDATION IN THE NORTHEAST ¼ OF THE NORTHWEST ¼ OF SAID SECTION 24, RECORDED MARCH 3, 1965 AS DOCUMENT 19396701; THENCE NORTH 21 DEGREES, 51 MINUTES, 20 SECONDS, EAST ALONG THE SOUTH LINE OF SAID LOT 1, BEING ALSO THE WEST LIEN OF SAID LOT “A” IN CALHOUN NORTON CONSOLIDATION, A DISTANCE OF 326.30 FEET TO A CORNER OF LOT 1; THENCE NORTH 87 DEGREES, 29 MINUTES, 24 SECONDS EAST ALONG THE SOUTH LINE OF SAID LOT 1, BEING ALSO THE W EST LINE OF SAID LOT “A” IN CALHOUN NORTON CONSOLIDATION, A DISTANCE OF 16.47 FEET TO A CORNER OF LOT 1, THENCE NORTH 21 329 of 445 83-O-16 ~5~ DEGREES, 51 MINUTES, 20 SECONDS, EAST ALONG THE SOUTH LINE OF SAID LOT 1, BEING ALSO THE W EST LINE OF SAID LOT “AL IN CALHOUN NORTON CONSOLIDATION, A DISTANCE OF 34.42 FEET; THENCE SOUTH 87 DEGREES, 29 MINUTES, 24 SECONDS, W EST 360.84 FEET TO THE PLACE OF BEGINNING, IN COOK COUNTY, ILLINOIS. AS CONTAINED IN EASEMENT AGREEMENT MADE BY NORTHWEST NATIONAL BANK OF CHICAGO, TRUSTEE UNDER TRUST AGREEMENT DATED AUGUST 14, 1979 AND KNOWN AS TRUST NUMBER 5502, NORTHERN TRUST BBANK OF PALM BEACH, FLORIDA N. A. NAN P. NORTON DELATUCSH (FORMERLY KNOWN AS NAN P. NORTON ) AND MICHAEL C. NORTON AS TRUSTEES UNDER THAT CERTAIN CALCOUN-NORTON MARITAL TRUST CREATED BY A TRUST AGREEMENT DATED DECEMBER 6, 1979 (COLLECTIVELY THE NORTON TRUSTEES), ARENS CONTROLS, INC., CORPORATION OF ILLINOSI, LA SALLE NATIONAL BANK, TRUSTEE UNDER TRUST AGREEMENT DATED JUNE 9, 1986 AND KNOWN AS TRUST NUMBER 111203, (THE LA SALLE TRUST) AND BANBURY/EVANSTON LIMITED PARTNERSHIP, AN ILLINOIS LIMITED PARTNERSHIP, DATED OCTOBER 1, 1986 RECORDED NOVEMBER 16, 1986 AS DOCUMENT 86522197, IN COOK COUNTY, ILLINOIS. PIN: 10-24-108-038-0000 COMMONLY KNOWN AS: 1916 Dempster Street, Evanston, Illinois. 330 of 445 Page 1 of 3 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, June 7, 2016 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Myrna Arevalo, Mary Beth Berns, Violetta Cullen, Matt Rodgers, Mary McAuley, Lisa Dziekan Members Absent: Scott Gingold Staff Present: Melissa Klotz, Damir Latinovic Chair: Matt Rodgers Declaration of Quorum With a quorum present, Chair Rodgers called the meeting to order at 7:02 pm. Approval of Minutes The minutes from the May 17, 2016 Zoning Board of Appeals meeting were motioned for approval with changes noted by Ms. Cullen and seconded by Ms. Arevalo. The minutes were approved 6-0. New Business 922 Noyes Street ZBA 16ZMJV-0040 Travis Ahrens, potential lessee, applies for major zoning relief for parking for a medical office, Evolution Spine & Sports Therapy, in the B1 Business District. The applicant proposes zero additional parking spaces where 3 additional parking spaces are required (Zoning Code Section 6-16-3-5-Table 16B) and 62 parking spaces currently exist both on and off-site, for a total of 62 parking spaces where 65 parking spaces are required, in the B1 Business District. The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Mr. Ahrens explained the proposal: No available space to add 3 parking spaces Completed a 1-day traffic study as requested by DAPR Street parking is available throughout the day, and barely used after nearby restaurants close at 6pm Patients average 30 minutes per visit New business so clients yet, but hope for 15 clients per day once established 1 employee initially, who will take the train to and from the establishment Ms. Klotz noted the space was previously occupied by Coffee Lab, which had no parking requirement. Ms. McAuley explained the document passed out was confirmation from the property manager that all existing parking spaces are leased to tenants who reside on the property. The ZBA entered into Deliberation: The Standards were addressed: 1. Yes 2. Yes 331 of 445 Page 2 of 3 Zoning Board of Appeals 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes Ms. McAuley motioned to recommend approval of the zoning relief with the condition the project be in substantial compliance with the documents and testimony on record, which was seconded by Ms. Cullen and unanimously recommended for approval. 1916 Dempster Street ZBA 16ZMJV-0042 Paula Mitchell, agend of lessee, applies for a special use permit for a Resale Establishment, Goodwill Store & Donation Center. 1916 Dempster Street is located in the C1 Commercial District, which requires a special use permit for a Resale Establishment to operate (Zoning Code Section 6-10-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. ZBA 16ZMJV-0020 Ms. Klotz read the case into the record. Paula Mitchell and Joan Farrell explained the proposal: 1916 Dempster is currently a vacant space Anticipate 180,000 annual shopper transactions at this location and 57,000 donor transactions – will bring more traffic to shopping center Partner with community groups and do local outreach Provide training for the disabled and disadvantaged to help them find jobs. 82 cents of every dollar made is put towards training programs Inventory turnover is every 3-4 weeks and 60-70% is resold in the same community. What doesn’t sell is then taken to secondary markets Donation center opens 1 hour earlier than retail store 5-6 workforce connection locations in Illinois that provide employment services, which are completely funded by Goodwill Helped +30,000 people in 2015 and placed over 7,000 people in jobs Ms. McAuley asked if the anchor tenant, Valli Produce, is aware of the proposal, and Ms. Mitchell responded yes, Valli reached out to Goodwill initially. Ms. Cullen asked where the closest Goodwill is located, and Ms. Mitchell responded there is one opening in Skokie on Touhy later this year. It is a new stand-alone building with smaller tenants like Panera Bread in the outlots. The applicants continued to explain: Donation Center is separated from retail entrance Will add a stop sign at the entrance to the donation area Vehicles will enter into donation area and drive through parking lot, doing a u-turn to approach the drop-off canopy. After donating, vehicles will exit out the back of the property to Greenleaf or Dempster, though Greenleaf is the preferred exit. There is space under the donation canopy for two vehicles at a time. Items can be transferred to other nearby stores if those store are running low, but typically inventory stays at the store where it was donated at since moving merchandise is costly Will add three new window openings on the front façade Ms. Dziekan asked what the overall leasing strategy for the plaza is, and if TIF funding was provided. Frank Schwartz, leasing agent, responded: Strategy is to encourage a variety of both retail and services 332 of 445 Page 3 of 3 Zoning Board of Appeals Want to encourage an environment of cross-traffic that promotes all business types $2 million in TIF funds were received, and Valli spent an additional $8 million on improvements to the shopping center. The ZBA entered into Deliberation: Ms. Berns noted the donation area is an elegant solution that keeps the donation traffic away from the retail area, and the additional windows are good. Ms. McAuley agreed, and added motion lights near the donation area would further dissuade people from dumping goods outside after hours. Ms. Dziekan stated she has concerns about this use at the plaza. The use will have a negative impact on existing and future tenants in the plaza. The hope with TIF money was to re-energize the plaza and Goodwill will not do that. Ms. Cullen stated the additional windows are good, and hopes Goodwill decorates the windows to be more inviting in that area of the shopping center. Chair Rodgers noted there is a certain conception with the Goodwill name. However, Goodwill stores have improved in recent years and are now comparable to discount retailers like TJ Maxx. Goods sold are not old and worn out. The store is similar to a typical retailer. The Standards for Special Use were addressed: 1. Yes 2. Yes, No – Ms. Dziekan 3. Yes, No – Ms. Dziekan 4. Yes, No – Ms. Dziekan 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Ms. Dziekan added she would like to have a better understanding of the future tenants, types of business, and timeframes for the shopping plaza. Ms. Arevalo motioned to recommend approval of the special use, which was seconded by Ms. Cullen and recommended for approval 5-1 with the following conditions: 1. Retail hours of operation shall not exceed 8am-10pm 2. Substantial compliance with the documents and testimony on record. Other Business Economic Development Committee Liaison Ms. Berns and Ms. Dziekan expressed interest in the position. Ms. Dziekan deferred to Ms. Berns since she is the senior ZBA member. Ms. Cullen motioned to approve Ms. Berns as Economic Development Committee Liaison, and Ms. Berns seconded the motion, which was unanimously approved. Chair Rodgers Term Expiration Ms. McAuley moved to recognize Chair Rodgers for his 10 years of service on the ZBA. Chair Rodgers thanked the ZBA and staff for their efforts as well. The meeting adjourned at 8:27pm. 333 of 445 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on June 7, 2016, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 6-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 5-1 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 5-1 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 5-1 Case Number: 16ZMJV-0042 Address or Location: 1916 Dempster Street Applicant: Paula Mitchell Proposed Special Use: Resale Establishment, Goodwill Store & Donation Center 334 of 445 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 6-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 6-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 6-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 6-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 6-0 and, based upon these findings, and upon a vote __5__ in favor & __1__ against Recommends to the City Council _____ approval without conditions _____ denial of the proposed special use __x__ approval with conditions specifically: 1. Hours of operation shall not exceed 8am – 10pm for the retail portion of the business. 2. Substantial compliance with the documents and testimony on record. Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ____ ___X___ Myrna Arevalo __X__ ____ _______ Scott Gingold __X__ ____ ___X___ Matt Rodgers __X__ ____ ___X___ Violetta Cullen __X__ ____ ___X___ Lisa Dziekan _____ _X__ ___X___ Mary McAuley __X__ ____ 335 of 445 For City Council meeting of June 27, 2016 Item P3 Ordinance 84-O-16 Amending the Hours of Operation for a Convenience Store at 555 Howard Street For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 84-O-16, Amending the Special Use for a Convenience Store at 555 Howard Street in the B3 District Date: June 15, 2016 Recommended Action Staff recommends approval of proposed Ordinance 84-O-16. The proposed Ordinance amends an existing special use for the convenience store located at 555 Howard Street to allow it to remain open until 1:00 a.m. instead of 10:00 p.m. Summary Owner Hafiz Yaqoob requests the proposed change to the hours of operation. The proposed Ordinance requires the impact of these changes to be evaluated after the establishment has been operating under the new hours for at least six months. The hours of operation were increased to 6:00 a.m. to 10:00 p.m. in May 2014, and staff found the increased hours did not negatively impact the surrounding neighborhood. Legislative History May 27, 2014: City Council approved amended hours of operation for the special use permit to 6:00 a.m. to 10:00 p.m. September 10, 2012: City Council approved amended hours of operation for the special use permit to 6:00 a.m. to 8:00 p.m. June 28, 2010: City Council approved amended hours of operation for the special use permit to 7:00 a.m. to 7:00 p.m. seven days a week. Memorandum 336 of 445 April 12, 2005: City Council approved a special use permit for a Convenience Store with hours of operation of 7:00 a.m. to 7:00 p.m. on weekdays and 7:00 a.m. to 4:00 p.m. on Saturdays. Attachments Proposed Ordinance 84-O-16 (all previously approved ordinances are exhibits to 84-O-16) 337 of 445 6/15/2016 84-O-16 AN ORDINANCE Amending the Special Use for a Convenience Store At 555 Howard Street in the B3 Business District WHEREAS, on April 12, 2005, the City Council enacted Ordinance 40-O- 05, which, pursuant to Subsection 6-9-4-3 of the Evanston City Code, 1979, as amended (the “City Code”), granted a Special Use Permit for a Convenience Store at 555 Howard Street in the B3 Business District (the “Subject Property”); and WHEREAS, on September 10, 2012, the City Council enacted Ordinance 94-O-12, which amended said Special Use Permit; and WHEREAS, on May 27, 2014, the City Council enacted Ordinance 72-O- 14, attached hereto as Exhibit 1 and incorporated herein by reference, which further amended said Special Use Permit; and WHEREAS, ZIF Enterprises, Inc. (the “Applicant”), current owner of the Subject Property, has requested that the City Council amend the restrictions on the hours of operation of said Special Use, imposed, pursuant to the City Code and the hours of operation were previously amended pursuant to Ordinance 43-O-10, Ordinance 94-O-12, and Ordinance 72-O-14; and WHEREAS, at its meeting of June 27, 2016, the Planning and Development (“P&D”) Committee of the City Council considered the Applicant’s request and recommended that the City Council approve certain amendments to the permitted hours of operation; and WHEREAS, at its meetings of June 27, 2016 and July 11, 2016, the City 338 of 445 84-O-16 ~2~ Council considered and adopted the records and recommendations of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby amends the condition set forth in Section 3-C of Ordinance 40-O-05, as amended by Section 2 of Ordinance 43-O-10, Section 2 of Ordinance 94-O-12 and Section 2 of Ordinance 72-O-14, to read as follows: The special use approved hereby: a) shall not operate between the hours of 1:00 a.m. and 6:00 a.m. any given day; and b) shall sell only prepackaged food and/or beverages, all for consumption off the subject property. Foods and beverages which either require cooking or heating, or which are customarily cooked or heated prior to consumption, shall not be sold. SECTION 3: No sooner than six (6) months after the effective date of this ordinance, the P&D Committee may evaluate the effects of this ordinance and consider additional amendments to the hours of operation as amended herein. SECTION 4: Except as otherwise provided for herein, all applicable regulations of Ordinance 40-O-05, Ordinance 43-O-10, Ordinance 94-O-12, Ordinance 72-O-14 and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the provisions of any of said documents conflict with the terms of this ordinance, this ordinance shall govern and control. SECTION 5: The Applicant, at its cost, shall record a certified copy of this ordinance, including any Exhibits attached hereto, with the Cook County Recorder of 339 of 445 84-O-16 ~3~ Deeds before it may operate the Convenience Store on the Subject Property to the expanded hours of operation provided in this Ordinance 84-O-14. SECTION 6: Violation of any of the terms of this Ordinance, Ordinance 40-O-05, Ordinance 43-O-10, Ordinance 94-O-12 and/or Ordinance 72-O-14 shall constitute grounds for penalties pursuant to City Code Subsection 6-3-10-5, and/or revocation, pursuant to City Code Subsection 6-3-10-6, of the Special Use for a Convenience Store on the Subject Property. SECTION 7: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 9: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 10: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 11: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 340 of 445 84-O-16 ~4~ Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 341 of 445 84-O-16 ~5~ EXHIBIT 1 Ordinance 72-O-14 342 of 445 343 of 445 344 of 445 345 of 445 346 of 445 347 of 445 348 of 445 349 of 445 350 of 445 351 of 445 352 of 445 353 of 445 354 of 445 355 of 445 356 of 445 357 of 445 358 of 445 359 of 445 360 of 445 361 of 445 For City Council meeting of June 27, 2016 Item P4 Ordinance 70-O-16 Application for Major Zoning Relief for 1 Additional Dwelling Unit, Balconies, and Building Lot Coverage at 493-495 Sheridan Road For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 70-O-16 Granting Major Zoning Relief for One Additional Dwelling Unit, Balconies, and Building Lot Coverage at 493-495 Sheridan Road Date: June 14, 2016 Recommended Action City staff recommends approval of Ordinance 70-O-16 granting major zoning relief for one additional dwelling unit with a total of seven dwelling units where six units are permitted, a 0’ east interior side yard setback for balconies where 2.7’ setback is required, and an increase in building lot coverage from a legally-nonconforming 50.5% to 55.6% (due to the addition of two open parking spaces) where a maximum 45% is allowed, at 493-495 Sheridan Road. The applicant has complied with all other zoning requirements, and meets the standards for variations. ZBA Action The Zoning Board of Appeals recommended approval of major zoning relief for a 0’ east interior side yard setback for balconies where 2.7’ is required. The ZBA recommended denial of major zoning relief (based on the initial proposal) for two additional dwelling units (total of eight), two additional parking spaces where three were required (based on initial proposal for two more units), and an increase in building lot coverage from 50.5% to 55.6% where a maximum 45% is allowed. Following the negative recommendation by the ZBA, the applicant revised the proposal to only one additional dwelling unit. The parking variation is no longer necessary. Summary 493-495 Sheridan Road is located on the north side of Sheridan Road, midblock between Sheridan Square and Arnold Place, in the R5 General Residential District, and is surrounded by medium to large multifamily residential buildings on all sides. The property Memorandum 362 of 445 features a 6-unit multifamily residential building and abuts four other properties held in common ownership that comprise a parking “campus” for all of the residential uses. Proposal The applicant is proposing to renovate the 6 existing units and create an additional unit on the ground floor which is currently underutilized storage space. The applicant believes that with the renovation and addition of one dwelling unit, the building will be better utilized and allow for the same or lower rents. Per Zoning Ordinance, two additional on-site parking spaces are required due to the addition of one more dwelling unit. The applicant will provide two new open parking spaces on a concrete pad between the building and the detached garage. The property is currently legally-nonconforming with the 4 existing parking spaces (in a detached garage) as nine spaces are currently required. The applicant is proposing an increase in the building lot coverage to 55.6% due to addition of two new parking spaces. The existing building lot coverage is legally- nonconforming at 50.5% where a maximum 45% is allowed. 363 of 445 The applicant is also requesting 0-foot east side yard setback for the new 5-foot deep balconies where minimum 2.7-foot setback is required. As the existing building is located at the east property line (0’ setback), the proposed balconies extend 5’ over the private alley. As the applicant is the property owner of all four of the properties to the east as well as the private alley, the applicant drafted an easement agreement to legally allow the proposed balconies to extend beyond the east interior side property line onto the adjacent private alley. With the easement agreement, the balconies could remain if the applicant sells the affected properties in the future. City staff is aware of one objection from a neighboring property owner who cites concerns over the lack of parking in the area and potential increase in rent at the property. Legislative History May 6, 2016: Following the recommendation of the DAPR Committee, the applicant submitted revised plans that eliminated the need for a rooftop deck variation, and included two additional parking spaces in the rear yard. The revision also added the building lot coverage variation (due to new parking spaces) from a legally-nonconforming 50.5% to 55.6% where a maximum 45% is allowed. May 17, 2016: The ZBA recommended unanimous approval of the major zoning relief for the setback of proposed balconies. The ZBA recommended denial (based on a motion to approve that failed 3-4) of major zoning relief for two additional dwelling units and two parking spaces where three parking spaces are required (based on initial proposal), as well as an increase in building lot coverage from 50.5% to 55.6%. ZBA members opposed to the proposal felt a compliant option was identified by the applicant, and the requested parking relief would negatively impact the neighborhood. Following the negative recommendation by the ZBA, the applicant revised the proposal to reduce the request for only one additional dwelling unit which eliminated the need for a parking variation. Attachments Proposed Ordinance 70-O-16 Revised Plans – submitted May 27, 2016 May 17, 2016 Draft ZBA Meeting Minutes ZBA Findings – Balconies Variation ZBA Findings – Dwelling Units, Parking, Building Lot Coverage Variations Letter of Objection May 17, 2016 ZBA Packet: http://www.cityofevanston.org/assets/zba-packet-20160517.pdf 364 of 445 5/26/2016 70-O-16 AN ORDINANCE Granting Major Variations Related to 493 - 495 Sheridan Road in the R5 General Residential District WHEREAS, Cary Rosen (the “Applicant”), owner of the property commonly known as 493 – 495 Sheridan Road (the “Subject Property”), located within the R5 Single-Family Residential Zoning District and legally described in Exhibit A, attached hereto and incorporated herein by reference, submitted an application seeking approval of Major Variations to zoning requirements imposed by Subsection 6-8-7-4, Subsection 6-16-3-5, Subsection 6-4-1-9(B)(1), and Subsection 6-8-7-7(A)(3) of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”); and WHEREAS, on May 6, 2016, the Applicant submitted an amended application seeking to withdraw consideration for Major Variation approval related to zoning requirements imposed by Subsection 6-8-7-7(A)(3), and seeking consideration for Major Variation approval related to zoning requirements imposed by Subsection 6-8- 7-6; and WHEREAS, the Applicant requested the following Major Variations from the Zoning Board of Appeals (which the Applicant subsequently withdrew Request B related to parking spaces on May 27, 2016 as indicated below): (A) The Applicant requests to add two (2) dwelling units where six (6) dwelling units currently exist for a total of eight (8) dwelling units, where a maximum of six (6) dwelling units are permitted on the Subject Property; (B) The Applicant requests to add zero (0) additional parking spaces where an increase of three (3) parking spaces are required for a total of twelve (12) 365 of 445 70-O-16 ~2~ required parking spaces, where four (4) parking spaces currently exist on the Subject Property; (C) The Applicant requests a zero (0) foot east interior side yard setback for four (4) balconies, where a two and seven tenths (2.7) foot east interior side yard setback is required on the Subject Property; (D) The Applicant requests an increase in building lot coverage from fifty and a half percent (50.5%) to fifty-five and six tenths percent (55.6%) where a maximum building lot coverage of forty-five percent (45%) is permitted on the Subject Property; and WHEREAS, on May 17, 2016, the Zoning Board of Appeals (“ZBA”), pursuant to proper notice, held a public hearing in case no. 16ZMJV-0025 to consider the application, received testimony, and made written records and findings that the application: (A) did meet the standards for Major Variations set forth in Subsection 6-3-8-12-(E) of the Zoning Ordinance and recommended City Council grant the Major Variation for: I. a zero (0) foot east interior side yard setback for four (4) balconies; and (B) did not meet the standards for Major Variations set forth in Subsection 6-3-8-12(E) of the Zoning Ordinance and recommended City Council deny the Major Variations for: I. permitting eight (8) dwelling units; II. permitting twelve (12) parking spaces; III. permitting a building lot coverage of fifty-five and size tenths percent (55.6%); and WHEREAS, on May 27, 2016, the Applicant submitted an amended application seeking to withdraw consideration for Major Variation approval related to zoning requirements imposed by Subsection 6-16-3-5 related to parking, and seeking consideration for Major Variation amendment approval related to zoning requirements imposed by Subsection 6-8-7-6 decreasing the original request of adding two (2) additional dwelling units to one (1) additional dwelling unit; and 366 of 445 70-O-16 ~3~ WHEREAS, at its meeting of June 13, 2016, the Planning and Development (“P&D”) Committee of the City Council received input from the public, carefully considered the ZBA’s record and findings, the Applicant’s amended application dated May 27, 2016, and recommended the City Council accept the amended application and approve the Major Variations in case no. 16ZMJV-0025; and WHEREAS, at its meetings of June 13, 2016 and June 27, 2016, the City Council considered and adopted the recommendation of the P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property applied for in case no. 16ZMJV-0025 and described hereinabove. SECTION 3: The Major Variations approved hereby are as follows: (A) Approval to allow the addition of one (1) additional dwelling unit where six (6) dwelling units currently exist for a total of seven (7) dwelling units. Subsection 6- 8-7-4 permits a maximum of six (6) dwelling units on the Subject Property. (B) Approval to allow a zero (0) foot east interior side yard setback for four (4) balconies. Subsection 6-4-1-9(B)(1) requires a minimum of a two and seven tenths (2.7) foot east interior side yard setback on the Subject Property. (C) Approval to allow building lot coverage of fifty-five and six tenths percent (55.6%). Subsection 6-8-7-6 requires maximum building lot coverage of forty-five percent (45%) is permitted on the Subject Property. 367 of 445 70-O-16 ~4~ SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Major Variations granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 368 of 445 70-O-16 ~5~ SECTION 10: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 369 of 445 70-O-16 ~6~ EXHIBIT A Legal Description Lot 8 in Essiq and Munson’s Subdivision of Lots 11 to 17, inclusive in Block 3 in Arnold and Warren’s Addition to Evanston, a Subdivision of the Fractional Southwest Quarter of Section 20, Township 41 North, Range 14, East of the Third Principal Meridian, in Cook County, Illinois. PIN(S): 11-20-103-022-0000 Commonly Known As: 493 – 495 Sheridan Road, Evanston, Illinois. 370 of 445 © 2016 PAPPAGEORGEHAYMES PARTNERS www.pappageorgehaymes.com pappageorgehaymes partners 640 n lasalle street 312 337 3344 architecture suite 400 312 337 8009 f urban planning chicago il 60654 interiors pappageorgehaymes partners, ltd. expressly reserves its common law copyright and other property rights in these plans. These plans are not to be reproduced, changed or copied in any form or manner whatsoever, nor are they to be assigned to any third party, without first obtaining the expressed written permission and consent of pappageorgehaymes partners ltd. These drawings may have been reproduced at a size different than originally drawn. Owner and Architect assume no responsibility for use of incorrect scale. Contractor shall verify all existing conditions prior to proceeding with construction and notify architect immediately of any discrepancies or conflicts. 152383 orientation project number scale date sheet title sheet number date description 03.04.2016 Site Plan A101 493-5 Sheridan Road 493-5 Sheridan Road SRE Holdings LLC. owner Evanston,Illinois IL, 60202 DD Progress Set 5/27/16 03.25.2016 for Zoning Variations 04.25.2016 for DARP Review 05.06.2016 Resubmit for Zoning Var. 05.27.2016 Revised for Zoning Var.4'-13/8"3'-1"19'-113/8" 3'-13/4"28'-111/8"29'-81/8" 61'-83/4" 10'-0"5'-0"3'-0"5'-0"15'-0" roof deck setback 3'18'-0"5'-0"8'-6"8'-6" Water Existing gas meter bar Existing green area to be replanted by Owner Existing green area to be replanted by OwnerExisting concrete patio Existing tree New Parking SpacesNew concrete apron Elec.SHERIDAN ROADMain Entrance Secondary Entrance 1 2 3 4 5 6 7 8 9 10 11 12 13 14 EXISTINGDUMPSTERSBRICK GARAGE (4 parking spaces) 534 SHERIDAN SQUARE EXISTING 3 STORY W/ BASEMENT BRICK BUILDING (5 DWELLING UNITS) EXISTING 2 STORY STUCCO RESIDENCE (SINGLE FAMILY) 1 STORY 524 SHERIDAN SQUARE EXISTING 3 STORY BRICK BUILDING (4 DWELLING UNITS) BRICK GARAGE (2 parking spaces) SHERIDA N S Q U A R E 10' PRIVATE ALLEY 20' PUBLIC ALLEYtwo way trafficone way t r a f fic one way trafficSecondaryEntranceUnit 101EntranceMecl'EntranceTenantStorage179.96'129.72'176.00' 176.00'44.97'44.97'92.36'176.00' LOT 2 LOT 1 LOT 3 LOT 4 LOT 8 LOT 7 Coordinate removal of utility pole with utility company P14 EXISTING 2 STORY STUCCO RESIDENCE (SINGLE FAMILY) new proposed balconies on 3rd and 4th floor new proposed roof deck new proposed stair tower stair 1 new proposed stair 3open porch(stair 2)existing pitched roof 1st Floor Garage (2 parking spaces) Existing asphalt parking 15 16 2 spaces available for 493-495 Building Connect to existing sewer 493-95 SHERIDAN ROAD EXISTING 4 STORY BRICK BUILDING W/ 6 EXISTING DWELLING UNITS PROPOSED ADDITINAL 1 UNIT IN EXISTING FOOTPRINT W/ NEW PROPOSED ROOF DECK 0 5'10'20'SCALE: 1" = 10'1 Site Plan Total Dwelling Units - 17 16 existing 1 proposed additional Total Existing Parking Data 14 existing surface spaces 2 new surface spaces 8 garage spaces 24 parking spaces Index of Drawings for: Major Zoning Variations A201 A202 1st Floor Renovation Plan A203 2nd Floor Renovation Plan A401 Roof Renovation Plan Elevations - South & North A402 Elevation - East A501 A502 Building Sections 1-1 / 2-2 Building Sections 3-3 A403 Elevations - West A101 Site Plan D201 D202 1st Floor Demolition Plan D205 2nd Floor Demolition Plan Roof Demolition Plan D203 3rd Floor Demolition Plan D204 4th Floor Demolition Plan A203 3rd Floor Renovation Plan A204 4th Floor Renovation Plan 371 of 445 © 2016 PAPPAGEORGEHAYMES PARTNERS www.pappageorgehaymes.com pappageorgehaymes partners 640 n lasalle street 312 337 3344 architecture suite 400 312 337 8009 f urban planning chicago il 60654 interiors pappageorgehaymes partners, ltd. expressly reserves its common law copyright and other property rights in these plans. These plans are not to be reproduced, changed or copied in any form or manner whatsoever, nor are they to be assigned to any third party, without first obtaining the expressed written permission and consent of pappageorgehaymes partners ltd. These drawings may have been reproduced at a size different than originally drawn. Owner and Architect assume no responsibility for use of incorrect scale. Contractor shall verify all existing conditions prior to proceeding with construction and notify architect immediately of any discrepancies or conflicts. 152383 orientation project number scale date sheet title sheet number date description 03.04.2016 1st Floor Demolition Plan D201 493-5 Sheridan Road 493-5 Sheridan Road SRE Holdings LLC. owner Evanston,Illinois IL, 60202 DD Progress Set 5/27/16 03.25.2016 for Zoning Variations 04.25.2016 for DARP Review 05.06.2016 Resubmit for Zoning Var. 05.27.2016 Revised for Zoning Var. DN UP DN UP 01 01 01 03 01 01 01 01 0101 01 02 02 00 00 08 05 05 01 01 01 01 01 01 01 01 01 01 01 01 01 01 0101 15 15 1 1 AA BB CC EE DD 2 2 3 3 5 5 4 4 8 8 9 9 7 7 6 6 General Demolition Notes: 1. All demolition work, shall be performed according to the City of Evanston regulations. 2. Inform Owner and/or Architect of any discrepancies or foreseen elements between existing site conditions and construction documents that might require adjustments to the proposed layouts. 3. Coordinate with owner if any item specified to be removed such as but not limited to light fixtures, doors and door hardware, plumbing fixtures, cabinets, smoke/co detectors, signage , hardwood flooring etc. needs to be salvaged for re-installation. 4. Unless otherwise noted, all existing structural elements such as beams, columns, load bearing walls shall remain. 5. Unless otherwise noted, all finished flooring inside Units only, shall be removed. Patch subfloor with T&G plywood (glued & nailed) as required. Where repairs are needed, top of new subfloor to be flush with top of adjacent subfloor. 6. All windows and doors to be removed and replaced. Perform an opening in floor for new stair, chase, or chimney, coordinated with new layout. 06 Demolition Key Notes: 01 02 New rough opening, prepared for installation of new door / window, coordinated with new layout 03 Remove window and masonry below and next to window, coordinated with new layout 04 Remove plumbing fixtures and associated components. Remove flooring. 00 Remove interior partitions entirely. Inspect existing stairs, landings, and railings. Repair as needed. Prepare for repainting. 05 Remove door / window / glass block / door or window frame. Prepare opening for installation of new door /window / stud or masonry wall as required. Partition to be demolished Building element to be demolished Window / Door opening type or opening size to be changed as required Partition to remain Building element to remain Window/Door opening size to remain. Legend: Remove all wall finishes on furring. Furring to remain. 07 Column to be relocated. Coordinate with new layout. 08 09 Remove railing. 10 Remove existing roof system to deck. Replace decking, copping, and flashing as required. Infill abandoned openings. 11 Remove existing skylight and decking. Prepare for new stair landings as required 12 Inspect existing tile roofing. Remove and replace if necessary. 13 Remove existing clay parapet cap. Prepare for new coping as required. 14 Inspect existing stone parapet cap and repair as required. Refurbish and recaulk joins. 15 Remove and replace all existing gutters and downspouts. 07a Remove all wall finishes + furring. Prepare the wall for exposed brick face. 0 2'4'8'SCALE: 1/4" = 1'-0"1 1st Floor Demolition Plan 372 of 445 © 2016 PAPPAGEORGEHAYMES PARTNERS www.pappageorgehaymes.com pappageorgehaymes partners 640 n lasalle street 312 337 3344 architecture suite 400 312 337 8009 f urban planning chicago il 60654 interiors pappageorgehaymes partners, ltd. expressly reserves its common law copyright and other property rights in these plans. These plans are not to be reproduced, changed or copied in any form or manner whatsoever, nor are they to be assigned to any third party, without first obtaining the expressed written permission and consent of pappageorgehaymes partners ltd. These drawings may have been reproduced at a size different than originally drawn. Owner and Architect assume no responsibility for use of incorrect scale. Contractor shall verify all existing conditions prior to proceeding with construction and notify architect immediately of any discrepancies or conflicts. 152383 orientation project number scale date sheet title sheet number date description 03.04.2016 2nd Floor Demolition Plan D202 493-5 Sheridan Road 493-5 Sheridan Road SRE Holdings LLC. owner Evanston,Illinois IL, 60202 DD Progress Set 5/27/16 03.25.2016 for Zoning Variations 04.25.2016 for DARP Review 05.06.2016 Resubmit for Zoning Var. 05.27.2016 Revised for Zoning Var. DN DN DN UP DN UP +8'-7" +18'-7" +28'-7" +3'-5 1/4" +13'-7" +23'-7" Remove fireplace surrounds. Chimney to remain. Protect Fireplace + Surrounds 02 02 000000 000000 0404 0404 06 01 01 02 06 020207 07 07 07 07 07 07 07 01 01 09 05 05 01 01 01 01 01 01 01 01 01 01 01 01 01 01 010101010101010101 01 01 01 15 15 06 07a 06 1 1 AA BB CC EE DD 2 2 3 3 5 5 4 4 8 8 9 9 7 7 6 6 General Demolition Notes: 1. All demolition work, shall be performed according to the City of Evanston regulations. 2. Inform Owner and/or Architect of any discrepancies or foreseen elements between existing site conditions and construction documents that might require adjustments to the proposed layouts. 3. Coordinate with owner if any item specified to be removed such as but not limited to light fixtures, doors and door hardware, plumbing fixtures, cabinets, smoke/co detectors, signage , hardwood flooring etc. needs to be salvaged for re-installation. 4. Unless otherwise noted, all existing structural elements such as beams, columns, load bearing walls shall remain. 5. Unless otherwise noted, all finished flooring inside Units only, shall be removed. Patch subfloor with T&G plywood (glued & nailed) as required. Where repairs are needed, top of new subfloor to be flush with top of adjacent subfloor. 6. All windows and doors to be removed and replaced. Perform an opening in floor for new stair, chase, or chimney, coordinated with new layout. 06 Demolition Key Notes: 01 02 New rough opening, prepared for installation of new door / window, coordinated with new layout 03 Remove window and masonry below and next to window, coordinated with new layout 04 Remove plumbing fixtures and associated components. Remove flooring. 00 Remove interior partitions entirely. Inspect existing stairs, landings, and railings. Repair as needed. Prepare for repainting. 05 Remove door / window / glass block / door or window frame. Prepare opening for installation of new door /window / stud or masonry wall as required. Partition to be demolished Building element to be demolished Window / Door opening type or opening size to be changed as required Partition to remain Building element to remain Window/Door opening size to remain. Legend: Remove all wall finishes on furring. Furring to remain. 07 Column to be relocated. Coordinate with new layout. 08 09 Remove railing. 10 Remove existing roof system to deck. Replace decking, copping, and flashing as required. Infill abandoned openings. 11 Remove existing skylight and decking. Prepare for new stair landings as required 12 Inspect existing tile roofing. Remove and replace if necessary. 13 Remove existing clay parapet cap. Prepare for new coping as required. 14 Inspect existing stone parapet cap and repair as required. Refurbish and recaulk joins. 15 Remove and replace all existing gutters and downspouts. 07a Remove all wall finishes + furring. Prepare the wall for exposed brick face. 0 2'4'8'SCALE: 1/4" = 1'-0"1 2nd Floor Demolition Plan 373 of 445 © 2016 PAPPAGEORGEHAYMES PARTNERS www.pappageorgehaymes.com pappageorgehaymes partners 640 n lasalle street 312 337 3344 architecture suite 400 312 337 8009 f urban planning chicago il 60654 interiors pappageorgehaymes partners, ltd. expressly reserves its common law copyright and other property rights in these plans. These plans are not to be reproduced, changed or copied in any form or manner whatsoever, nor are they to be assigned to any third party, without first obtaining the expressed written permission and consent of pappageorgehaymes partners ltd. These drawings may have been reproduced at a size different than originally drawn. Owner and Architect assume no responsibility for use of incorrect scale. Contractor shall verify all existing conditions prior to proceeding with construction and notify architect immediately of any discrepancies or conflicts. 152383 orientation project number scale date sheet title sheet number date description 03.04.2016 3rd Floor Demolition Plan D203 493-5 Sheridan Road 493-5 Sheridan Road SRE Holdings LLC. owner Evanston,Illinois IL, 60202 DD Progress Set 5/27/16 03.25.2016 for Zoning Variations 04.25.2016 for DARP Review 05.06.2016 Resubmit for Zoning Var. 05.27.2016 Revised for Zoning Var. DN DN DN UP DN UP Protect Fireplace + Surrounds Remove fireplace surrounds. Chimney to remain. 02 02 000000 000000 0404 0404 06 01 01 020207 07 07 07 07 07 07 07 01 01 05 05 01 01 01 01 01 01 01 01 01 01 01 01 01 01 010103010101010301 01 01 01 15 15 06 06 09 07a 02 06 1 1 AA BB CC EE DD 2 2 3 3 5 5 4 4 8 8 9 9 7 7 6 6 General Demolition Notes: 1. All demolition work, shall be performed according to the City of Evanston regulations. 2. Inform Owner and/or Architect of any discrepancies or foreseen elements between existing site conditions and construction documents that might require adjustments to the proposed layouts. 3. Coordinate with owner if any item specified to be removed such as but not limited to light fixtures, doors and door hardware, plumbing fixtures, cabinets, smoke/co detectors, signage , hardwood flooring etc. needs to be salvaged for re-installation. 4. Unless otherwise noted, all existing structural elements such as beams, columns, load bearing walls shall remain. 5. Unless otherwise noted, all finished flooring inside Units only, shall be removed. Patch subfloor with T&G plywood (glued & nailed) as required. Where repairs are needed, top of new subfloor to be flush with top of adjacent subfloor. 6. All windows and doors to be removed and replaced. Perform an opening in floor for new stair, chase, or chimney, coordinated with new layout. 06 Demolition Key Notes: 01 02 New rough opening, prepared for installation of new door / window, coordinated with new layout 03 Remove window and masonry below and next to window, coordinated with new layout 04 Remove plumbing fixtures and associated components. Remove flooring. 00 Remove interior partitions entirely. Inspect existing stairs, landings, and railings. Repair as needed. Prepare for repainting. 05 Remove door / window / glass block / door or window frame. Prepare opening for installation of new door /window / stud or masonry wall as required. Partition to be demolished Building element to be demolished Window / Door opening type or opening size to be changed as required Partition to remain Building element to remain Window/Door opening size to remain. Legend: Remove all wall finishes on furring. Furring to remain. 07 Column to be relocated. Coordinate with new layout. 08 09 Remove railing. 10 Remove existing roof system to deck. Replace decking, copping, and flashing as required. Infill abandoned openings. 11 Remove existing skylight and decking. Prepare for new stair landings as required 12 Inspect existing tile roofing. Remove and replace if necessary. 13 Remove existing clay parapet cap. Prepare for new coping as required. 14 Inspect existing stone parapet cap and repair as required. Refurbish and recaulk joins. 15 Remove and replace all existing gutters and downspouts. 07a Remove all wall finishes + furring. Prepare the wall for exposed brick face. 0 2'4'8'SCALE: 1/4" = 1'-0"1 3rd Floor Demolition Plan 374 of 445 © 2016 PAPPAGEORGEHAYMES PARTNERS www.pappageorgehaymes.com pappageorgehaymes partners 640 n lasalle street 312 337 3344 architecture suite 400 312 337 8009 f urban planning chicago il 60654 interiors pappageorgehaymes partners, ltd. expressly reserves its common law copyright and other property rights in these plans. These plans are not to be reproduced, changed or copied in any form or manner whatsoever, nor are they to be assigned to any third party, without first obtaining the expressed written permission and consent of pappageorgehaymes partners ltd. These drawings may have been reproduced at a size different than originally drawn. Owner and Architect assume no responsibility for use of incorrect scale. Contractor shall verify all existing conditions prior to proceeding with construction and notify architect immediately of any discrepancies or conflicts. 152383 orientation project number scale date sheet title sheet number date description 03.04.2016 4th Floor Demolition Plan D204 493-5 Sheridan Road 493-5 Sheridan Road SRE Holdings LLC. owner Evanston,Illinois IL, 60202 DD Progress Set 5/27/16 03.25.2016 for Zoning Variations 04.25.2016 for DARP Review 05.06.2016 Resubmit for Zoning Var. 05.27.2016 Revised for Zoning Var. DN DN Protect Fireplace + surroundings Remove fireplace surrounds. Chimney to remain. 15 15 02 02 000000 000000 0404 0404 06 01 01 020207 07 07 07 07 07 07 07 01 01 05 05 01 01 01 01 01 01 01 01 01 01 01 01 01 01 010103010101010301 01 01 01 15 15 06 06 09 07a 09 02 06 1 1 AA BB CC EE DD 2 2 3 3 5 5 4 4 8 8 9 9 7 7 6 6 General Demolition Notes: 1. All demolition work, shall be performed according to the City of Evanston regulations. 2. Inform Owner and/or Architect of any discrepancies or foreseen elements between existing site conditions and construction documents that might require adjustments to the proposed layouts. 3. Coordinate with owner if any item specified to be removed such as but not limited to light fixtures, doors and door hardware, plumbing fixtures, cabinets, smoke/co detectors, signage , hardwood flooring etc. needs to be salvaged for re-installation. 4. Unless otherwise noted, all existing structural elements such as beams, columns, load bearing walls shall remain. 5. Unless otherwise noted, all finished flooring inside Units only, shall be removed. Patch subfloor with T&G plywood (glued & nailed) as required. Where repairs are needed, top of new subfloor to be flush with top of adjacent subfloor. 6. All windows and doors to be removed and replaced. Perform an opening in floor for new stair, chase, or chimney, coordinated with new layout. 06 Demolition Key Notes: 01 02 New rough opening, prepared for installation of new door / window, coordinated with new layout 03 Remove window and masonry below and next to window, coordinated with new layout 04 Remove plumbing fixtures and associated components. Remove flooring. 00 Remove interior partitions entirely. Inspect existing stairs, landings, and railings. Repair as needed. Prepare for repainting. 05 Remove door / window / glass block / door or window frame. Prepare opening for installation of new door /window / stud or masonry wall as required. Partition to be demolished Building element to be demolished Window / Door opening type or opening size to be changed as required Partition to remain Building element to remain Window/Door opening size to remain. Legend: Remove all wall finishes on furring. Furring to remain. 07 Column to be relocated. Coordinate with new layout. 08 09 Remove railing. 10 Remove existing roof system to deck. Replace decking, copping, and flashing as required. Infill abandoned openings. 11 Remove existing skylight and decking. Prepare for new stair landings as required 12 Inspect existing tile roofing. Remove and replace if necessary. 13 Remove existing clay parapet cap. Prepare for new coping as required. 14 Inspect existing stone parapet cap and repair as required. Refurbish and recaulk joins. 15 Remove and replace all existing gutters and downspouts. 07a Remove all wall finishes + furring. Prepare the wall for exposed brick face. 0 2'4'8'SCALE: 1/4" = 1'-0"1 4th Floor Demolition Plan 375 of 445 © 2016 PAPPAGEORGEHAYMES PARTNERS www.pappageorgehaymes.com pappageorgehaymes partners 640 n lasalle street 312 337 3344 architecture suite 400 312 337 8009 f urban planning chicago il 60654 interiors pappageorgehaymes partners, ltd. expressly reserves its common law copyright and other property rights in these plans. These plans are not to be reproduced, changed or copied in any form or manner whatsoever, nor are they to be assigned to any third party, without first obtaining the expressed written permission and consent of pappageorgehaymes partners ltd. These drawings may have been reproduced at a size different than originally drawn. Owner and Architect assume no responsibility for use of incorrect scale. Contractor shall verify all existing conditions prior to proceeding with construction and notify architect immediately of any discrepancies or conflicts. 152383 orientation project number scale date sheet title sheet number date description 03.04.2016 Roof Demolition Plan D205 493-5 Sheridan Road 493-5 Sheridan Road SRE Holdings LLC. owner Evanston,Illinois IL, 60202 DD Progress Set 5/27/16 03.25.2016 for Zoning Variations 04.25.2016 for DARP Review 05.06.2016 Resubmit for Zoning Var. 05.27.2016 Revised for Zoning Var. Existing Hatch 12 12 12 12 06 06 10 10 10 10 11 13 13 13 13 14 14 14 14 14 14 14 14 1/4 12 1/4 12 1515 1/4 min121/4 min 12 1/4 min121/4 min 12 1/4 12 10 12 06 06 1 1 AA BB CC EE DD 2 2 3 3 5 5 4 4 8 8 9 9 7 7 6 6 General Demolition Notes: 1. All demolition work, shall be performed according to the City of Evanston regulations. 2. Inform Owner and/or Architect of any discrepancies or foreseen elements between existing site conditions and construction documents that might require adjustments to the proposed layouts. 3. Coordinate with owner if any item specified to be removed such as but not limited to light fixtures, doors and door hardware, plumbing fixtures, cabinets, smoke/co detectors, signage , hardwood flooring etc. needs to be salvaged for re-installation. 4. Unless otherwise noted, all existing structural elements such as beams, columns, load bearing walls shall remain. 5. Unless otherwise noted, all finished flooring inside Units only, shall be removed. Patch subfloor with T&G plywood (glued & nailed) as required. Where repairs are needed, top of new subfloor to be flush with top of adjacent subfloor. 6. All windows and doors to be removed and replaced. Perform an opening in floor for new stair, chase, or chimney, coordinated with new layout. 06 Demolition Key Notes: 01 02 New rough opening, prepared for installation of new door / window, coordinated with new layout 03 Remove window and masonry below and next to window, coordinated with new layout 04 Remove plumbing fixtures and associated components. Remove flooring. 00 Remove interior partitions entirely. Inspect existing stairs, landings, and railings. Repair as needed. Prepare for repainting. 05 Remove door / window / glass block / door or window frame. Prepare opening for installation of new door /window / stud or masonry wall as required. Remove all wall finishes on furring. Furring to remain. 07 Column to be relocated. Coordinate with new layout. 08 09 Remove railing. 10 Remove existing roof system to deck. Replace decking, copping, and flashing as required. Infill abandoned openings. 07a Remove all wall finishes + furring. Prepare the wall for exposed brick face. 0 2'4'8'SCALE: 1/4" = 1'-0"1 Roof Demolition Plan 376 of 445 © 2016 PAPPAGEORGEHAYMES PARTNERS www.pappageorgehaymes.com pappageorgehaymes partners 640 n lasalle street 312 337 3344 architecture suite 400 312 337 8009 f urban planning chicago il 60654 interiors pappageorgehaymes partners, ltd. expressly reserves its common law copyright and other property rights in these plans. These plans are not to be reproduced, changed or copied in any form or manner whatsoever, nor are they to be assigned to any third party, without first obtaining the expressed written permission and consent of pappageorgehaymes partners ltd. These drawings may have been reproduced at a size different than originally drawn. Owner and Architect assume no responsibility for use of incorrect scale. Contractor shall verify all existing conditions prior to proceeding with construction and notify architect immediately of any discrepancies or conflicts. 152383 orientation project number scale date sheet title sheet number date description 03.04.2016 1st Floor Renovation Plan A201 493-5 Sheridan Road 493-5 Sheridan Road SRE Holdings LLC. owner Evanston,Illinois IL, 60202 DD Progress Set 5/27/16 03.25.2016 for Zoning Variations 04.25.2016 for DARP Review 05.06.2016 Resubmit for Zoning Var. 05.27.2016 Revised for Zoning Var. Unit 101 Ground Floor - 1,510 sq ft Unit 201 Ground Floor - 858 sq ft 568 sq ft 18 sq ft 128 sq ft 21 sq ft 152 sq ft 38 sq ft 60 sq ft 134 sq ft 30 sq ft 443 sq ft 158 sq ft 24 sq ft 18 sq ft 488 sq ft 134 sq ft 28 sq ft 49 sq ft 30 sq ft 100103D2a102D4D5D8D7 D5 D1a D1a D9D5101D5D9D9 D4 D11 104D3D4D3 D3 D10105106D5 DN UP DN UP UP DN UP W/D FDWDNUP6"10'-6"10'-6"10'-3"10'-5"19'-53/4"6'-10"15'-6"10'-0"6"1'-6"15'-6"4'-7"4'-7"15'-6"6"94'-53/4" 84'-53/4"10'-0" 14'-93/4"3'-0"12'-21/4"4'-0"6'-53/4"2'-8"3'-1"2'-8"1'-10"3'-4"7'-8"3'-4"5'-4"2'-8"11'-5"2'-41/2"4'-0"3'-71/2"42'-2"2'-6"13'-6"11'-2"13'-6"1'-6"2'-6"4'-9"4'-0"4'-9"1'-7"1'-7"11"3'-0"11"1'-7"1'-7"4'-9"4'-0"4'-9"1'-6"94'-53/4" 6"10'-6"10'-6"10'-3"10'-5"19'-53/4"6'-10"15'-6"10'-0"6" 67'-113/4"16'-6"10'-0" 4'-01/2"4'-0"9'-21/2"4'-0"8'-9"4'-0"6'-53/4"2'-8"2'-101/4"3'-0"12'-83/4"3'-4"2'-11"16'-6"2'-41/2"4'-0"3'-71/2"41'-2"6"15'-6"4'-7"4'-7"15'-6"6"13'-7"14'-0"13'-7"13'-7"3'-3"3'-0"1'-91/2"2'-31/2"3'-8"4'-67/8"91/8"3'-0"27/8"5'-01/8"1'-25/8"4'-21/4"43/4"20'-5"43/4"4'-6"24'-101/8"5'-111/4"1'-11/4" 1'-25/8"26'-51/4"43/4"3'-03/4"1'-11/4"1'-25/8"6'-9"43/4"11'-85/8"1'-0"7'-25/8"6"11'-13/4"1'-25/8"11'-13/4"1'-25/8"6'-6"6"3'-4"43/4"6"3'-6"6"5'-31/4"43/4" 43/4"2'-0"43/4"18'-07/8"1'-25/8"1'-25/8"11'-03/4"1'-25/8"1'-25/8"13'-63/4"1'-11/4"11'-43/4"1'-11/4"12'-63/4"1'-25/8"1'-25/8"11'-03/4"1'-25/8"1'-11/4"3'-9"43/4"10'-1"1'-25/8"1'-25/8"14'-53/8"105/8"8'-03/4"1'-11/4"14'-23/4"1'-25/8"-1'-10" ±0" ±0" ±0" ±0" -1'-10" ±0" +1'-10 1/2" -1'-10" 2 A501 2 A501 1 A501 1 A501 1 A503 2 A403 Exit Distance 45'-2" Exit Distance 37'-1" Exit Distance 23'-8" Exit Distance 43'-7" Chimney above Intercom System 4" W1a W3a W3a W1a HH W103 HW1a HB3aB1W1aW1a W5a H H W1a W1a HHB1a W5aW6aW6aB2W5a W1a W1a W4a H A1A1A2B1 A1 B2B1 B1G B1B1 G GB1B1A1 G W101 W101 GA1A1B1B1FA1A1 A1 A1B1A1A1 A1E1WH Bedroom 1 111 Bedroom 2 112 UNIT 101 Bedroom 3 121Mechanical 103 Corridor 115 Bath 1 113 WIC 116 Foyer 101 W/D 118 WIC 117 WIC 124 UNIT 201 (duplex from above) Rec Room 120 Living/Kitchen Dining 110 Bath 2 114 Bath 1 122 Corridor 123 Tenant Storage 104 water w/ mail aboveelec.connect to existing sewer high window high window existing gas meter bar above doorsVestibule 100 F.C. 119 Tele/CATV Elec. 105 Foyer 102 Toilet 106 A21 1 AA BB CC EE DD 2 2 3 3 5 5 4 4 8 8 9 9 7 7 6 6 1'-25/8"12'-33/4"43/4"2'-0"43/4"4'-103/4"63/4"4'-103/4"43/4"12'-73/8"6"9'-0"8"43'-47/8"1'-25/8" 1'-25/8"12'-0"6"4'-3"6"17'-83/8"6"13'-4"43/4"42'-103/8"1'-25/8"1'-25/8"10'-4"43/4"3'-6"43/4"4'-01/4"1'-25/8"8'-33/8"6"10'-1"1'-25/8"1'-25/8"12'-41/4"43/4"3'-6"43/4"2'-0"8'-51/4"6"11'-13/4"1'-25/8"3 A502 3 A502 Exit Distance 36'-6" 0 2'4'8'SCALE: 1/4" = 1'-0"1 1st Floor Renovation Plan 377 of 445 © 2016 PAPPAGEORGEHAYMES PARTNERS www.pappageorgehaymes.com pappageorgehaymes partners 640 n lasalle street 312 337 3344 architecture suite 400 312 337 8009 f urban planning chicago il 60654 interiors pappageorgehaymes partners, ltd. expressly reserves its common law copyright and other property rights in these plans. These plans are not to be reproduced, changed or copied in any form or manner whatsoever, nor are they to be assigned to any third party, without first obtaining the expressed written permission and consent of pappageorgehaymes partners ltd. These drawings may have been reproduced at a size different than originally drawn. Owner and Architect assume no responsibility for use of incorrect scale. Contractor shall verify all existing conditions prior to proceeding with construction and notify architect immediately of any discrepancies or conflicts. 152383 orientation project number scale date sheet title sheet number date description 03.04.2016 2nd Floor Renovation Plan A202 493-5 Sheridan Road 493-5 Sheridan Road SRE Holdings LLC. owner Evanston,Illinois IL, 60202 DD Progress Set 5/27/16 03.25.2016 for Zoning Variations 04.25.2016 for DARP Review 05.06.2016 Resubmit for Zoning Var. 05.27.2016 Revised for Zoning Var. Unit 201 Second Floor - 1,692 sq ft (+ Ground Floor - 2550 sq ft) DN 239 sq ft 63 sq ft 100 sq ft 618 sq ft 50 sq ft 104 sq ft 164 sq ft 52 sq ft 41 sq ft 81 sq ft 84 sq ft 177 sq ft 61 sq ft 510 sq ft 35 sq ft Unit 202 - 1,557 sq ft 82 sq ft 40 sq ft 30 sq ft 18 sq ft 27 sq ft 20 sq ft F3D1b D3 D5D5D6D3D4D8F2 D5D4D1aD4D4D9D4 D8 D3D9D2b D5 F4 D5D7D1aD3 F1 D12DN DN DN DNDN UP DNUPDN UPDW F D WDWFDW 2 A501 2 A501 1 A501 1 A501 1 A503 2 A403 6"10'-6"10'-6"10'-3"10'-5"19'-53/4"6'-10"15'-6"10'-0"6"1'-6"15'-6"4'-7"4'-7"15'-6"6"94'-53/4" 84'-53/4"10'-0" 2'-5"7'-3"5'-1"9'-0"6'-5"3'-8"6'-73/4"2'-8"3'-1"2'-8"1'-11"3'-2"7'-10"3'-2"5'-3"3'-0"6'-6"3'-0"1'-9"9"7'-3"2'-0"42'-2"2'-6"13'-6"11'-2"13'-6"1'-6"2'-6"2'-3"9'-0"2'-3"6"4'-0"2'-2"4'-0"6"2'-3"9'-0"2'-3"1'-6"94'-53/4" 6"10'-6"10'-6"10'-3"10'-5"19'-53/4"6'-10"15'-6"10'-0"6" 67'-113/4"16'-6"10'-0" 2'-5"7'-3"5'-1"9'-0"6'-5"3'-8"6'-73/4"2'-8"3'-1"2'-8"1'-11"3'-2"7'-10"3'-2"3'-0"2'-3"3'-0"6'-6"3'-0"1'-9"9"7'-3"2'-0"41'-2"6"15'-6"4'-7"4'-7"15'-6"6"13'-7"14'-0"13'-7"2'-21/2"9'-0"2'-41/2"4"5'-63/4"4'-73/4"3/4"3'-0"43/4"2'-41/2"9'-0"2'-21/2"1'-25/8"43'-15/8"8"48'-27/8"1'-25/8" 1'-25/8"10'-11/4"43/4"4'-0"43/4"5'-73/4"43/4"3'-6"43/4"2'-0"43/4"6'-0"43/4"9'-61/8"8"16'-55/8"43/4"6'-21/4"43/4"3'-6"63/4"10'-83/4"10'-0"1'-25/8"1'-25/8"11'-13/4"1'-25/8"1'-25/8"11'-13/4"1'-25/8"43/4"8'-51/8"63/4"4'-103/4"43/4"3'-6"43/4"5'-43/4"6"1'-25/8"9'-11"43/4"8'-4"1'-25/8"4'-15/8"6"14'-23/4"1'-25/8"1'-25/8"9'-81/4"43/4"3'-2"43/4"5'-0"1'-51/4"5'-81/4"43/4"43/4"17'-8"1'-25/8"1'-25/8"11'-03/4"1'-25/8"1'-25/8"11'-03/4"1'-25/8"+8'-7" +18'-7" +28'-7" +8'-7" +3'-5 1/4" +13'-7" +23'-7" +8'-7" +18'-7" +28'-7" Balcony above Balcony above Exit Distance 45'-5" Exit Distance 25'-7" Exit Distance 26'-2" Exit Distance 30'-2" Exit Distance 20'-9" Exit Distance 25'-3" W2 W3 W3 H H W1 W5W5W7W2W8B3B3 H W4W4 W2 W1HW1HW2 W2 W1 W4 W4 GA1 A1A2 A1A1A1A1 A1A1A1A1A1B1B1 A1A2 A1A1A1 A1B2B2B1G A1 G W9 W10b W10a A1 KGK KA1B1A2A1G B1A1G KA2 W5W5W6W6W7W1W2 HH E1E1WHBedroom 2 222 Bedroom 1 221 Living/Kitchen Dining 220 Living/Kitchen Dining 210 Bedroom 1 211 Bath 1 213 WC 218 FC 219b Dressing 1 227 Dressing 2 228 Bath 1 223 Bath 2 224 Dressing 1 217 Bedroom 2 212 Bath 2 214 Stair 1 Stair 2 Gallery 225 Gallery 215 UNIT 201 UNIT 202 W/D 219a Corridor 216 WH Desk W/D 229 F.C 230 open Corridor 226 exposed brick 1 1 AA BB CC EE DD 2 2 3 3 5 5 4 4 8 8 9 9 7 7 6 6 3 A502 3 A502 1'-25/8"8'-45/8"63/4"9'-83/8"1'-51/4"1'-5"43/4"5'-31/2"43/4"11'-13/4"1'-25/8"7'-8"43/4"6'-0"43/4"10'-41/8"43/4"8'-21/2"8"9'-0"6"14'-9"43/4"4'-7"63/4"4'-103/4"43/4"12'-105/8"1'-25/8"1'-25/8"6'-97/8"63/4"3'-0"43/4"3'-8"1'-25/8"14'-3"43/4"5'-0"1'-51/4"5'-61/4"63/4"12'-63/4"1'-25/8"18 sq ft Exit Distance 35'-2"E2A20 2'4'8'SCALE: 1/4" = 1'-0"1 2nd Floor Renovation Plan 378 of 445 © 2016 PAPPAGEORGEHAYMES PARTNERS www.pappageorgehaymes.com pappageorgehaymes partners 640 n lasalle street 312 337 3344 architecture suite 400 312 337 8009 f urban planning chicago il 60654 interiors pappageorgehaymes partners, ltd. expressly reserves its common law copyright and other property rights in these plans. These plans are not to be reproduced, changed or copied in any form or manner whatsoever, nor are they to be assigned to any third party, without first obtaining the expressed written permission and consent of pappageorgehaymes partners ltd. These drawings may have been reproduced at a size different than originally drawn. Owner and Architect assume no responsibility for use of incorrect scale. Contractor shall verify all existing conditions prior to proceeding with construction and notify architect immediately of any discrepancies or conflicts. 152383 orientation project number scale date sheet title sheet number date description 03.04.2016 3rd Floor Renovation Plan A203 493-5 Sheridan Road 493-5 Sheridan Road SRE Holdings LLC. owner Evanston,Illinois IL, 60202 DD Progress Set 5/27/16 03.25.2016 for Zoning Variations 04.25.2016 for DARP Review 05.06.2016 Resubmit for Zoning Var. 05.27.2016 Revised for Zoning Var. Unit 301 - 1,692 sq ft DN 239 sq ft 63 sq ft 100 sq ft 618 sq ft 50 sq ft 104 sq ft 164 sq ft 52 sq ft 41 sq ft 81 sq ft 84 sq ft 177 sq ft 61 sq ft 510 sq ft 35 sq ft Unit 302 - 1,557 sq ft 82 sq ft 40 sq ft 30 sq ft 18 sq ft 27 sq ft D13D14 D2bD1aF3D1b D3 D5D5D6D3D4D8F2 D5D4D1aD4D4D9D4 D8 D3D9 D5 F4 D5D7D3 F1 D12DN DNDN DN UP DNUPDN UPDW F D WDWFDW 2 A501 2 A501 1 A501 1 A501 1 A503 2 A403 +18'-7" +28'-7" +18'-7" +28'-7" +18'-7" +28'-7" 12'-11 1/2" 22'-11 1/2" 14'-2 1/2" 24'-2 1/2" Exit Distance 45'-5"Exit Distance 25'-7" Exit Distance 30'-2" Exit Distance 20'-9" Exit Distance 25'-3" W2 W3 W3 W1 W1 W4W4 W2 W1 W1 W5W6W6W7W2W1b W2 W2 W4 W4 W5W5W7W2W8B3B3 W9 W10b W10a GA1 A1A2 A1A1A1A1 A1A1A1B1B1 A1A2 A1A1B2G A1 G A1 KGK KA1B1A2A1GA1G KA2E1E1BalconyBalcony WHBedroom 2 322 Bedroom 1 321 Living/Kitchen Dining 320 Living/Kitchen Dining 310 Bath 1 313 WC 318 FC 319b Dressing 1 327 Dressing 2 328 Bath 1 323 Bath 2 324 Dressing 1 317 Bedroom 2 312 Bath 2 314 Stair 1 Stair 2 Gallery 325 Gallery 315 UNIT 301UNIT 302 W/D 219a Corridor 316 WH Desk W/D 329 F.C 330 open Corridor 326 exposed brick Bedroom 1 311 1 1 AA BB CC EE DD 2 2 3 3 5 5 4 4 8 8 9 9 7 7 6 6 3 A502 3 A502 18 sq ft Exit Distance 35'-2"A20 2'4'8'SCALE: 1/4" = 1'-0"1 3rd Floor Renovation Plan 379 of 445 © 2016 PAPPAGEORGEHAYMES PARTNERS www.pappageorgehaymes.com pappageorgehaymes partners 640 n lasalle street 312 337 3344 architecture suite 400 312 337 8009 f urban planning chicago il 60654 interiors pappageorgehaymes partners, ltd. expressly reserves its common law copyright and other property rights in these plans. These plans are not to be reproduced, changed or copied in any form or manner whatsoever, nor are they to be assigned to any third party, without first obtaining the expressed written permission and consent of pappageorgehaymes partners ltd. These drawings may have been reproduced at a size different than originally drawn. Owner and Architect assume no responsibility for use of incorrect scale. Contractor shall verify all existing conditions prior to proceeding with construction and notify architect immediately of any discrepancies or conflicts. 152383 orientation project number scale date sheet title sheet number date description 03.04.2016 4th Floor Renovation Plan A204 493-5 Sheridan Road 493-5 Sheridan Road SRE Holdings LLC. owner Evanston,Illinois IL, 60202 DD Progress Set 5/27/16 03.25.2016 for Zoning Variations 04.25.2016 for DARP Review 05.06.2016 Resubmit for Zoning Var. 05.27.2016 Revised for Zoning Var. Unit 401 - 1,692 sq ft DN 239 sq ft 63 sq ft 100 sq ft 618 sq ft 50 sq ft 104 sq ft 164 sq ft 52 sq ft 41 sq ft 81 sq ft 84 sq ft 177 sq ft 61 sq ft 510 sq ft 35 sq ft Unit 402 - 1,557 sq ft 82 sq ft 40 sq ft 30 sq ft 18 sq ft 27 sq ftD2bD13D14 D1aD1aF3D1b D3 D5D5D6D3D4D8F2 D5D4D1aD4D4D9D4 D8 D3D9 D5 F4 D5D7D3 F1 D12DN DNDN DNUPDN UPDW F D WDWFDW 2 A501 2 A501 1 A501 1 A501 1 A503 2 A403 Exit Distance 45'-5" Exit Distance 25'-7" Exit Distance 30'-2" Exit Distance 20'-9" Exit Distance 25'-3" W2 W3 W3 W1 W1 W4W4 W2 W1 W1 W2 W2 W4 W4 W5W5W7W2W8B3B3 W9 W10b W10a W5W6W6W7W2W1b GA1 A1A2 A1A1A1A1 A1A1A1B1B1 A1A2 A1A1B2G A1 G A1 KGK KA1B1A2A1GA1G KA2E1E1BalconyBalcony Bedroom 1 421 WHBedroom 2 422 Living/Kitchen Dining 420 Living/Kitchen Dining 410 Bath 1 413 WC 418 FC 419b Dressing 1 427 Dressing 2 428 Bath 1 423 Bath 2 424 Dressing 1 417 Bedroom 2 412 Bath 2 414 Stair 1 Stair 2 Gallery 425 Gallery 415 UNIT 401UNIT 302,402 W/D 419a Corridor 416 WH Desk W/D 429 F.C 430 open Corridor 426 exposed brick Bedroom 1 411 1 1 AA BB CC EE DD 2 2 3 3 5 5 4 4 8 8 9 9 7 7 6 6 3 A502 3 A502 18 sq ft Exit Distance 35'-2"A20 2'4'8'SCALE: 1/4" = 1'-0"1 3rd Floor Renovation Plan 380 of 445 © 2016 PAPPAGEORGEHAYMES PARTNERS www.pappageorgehaymes.com pappageorgehaymes partners 640 n lasalle street 312 337 3344 architecture suite 400 312 337 8009 f urban planning chicago il 60654 interiors pappageorgehaymes partners, ltd. expressly reserves its common law copyright and other property rights in these plans. These plans are not to be reproduced, changed or copied in any form or manner whatsoever, nor are they to be assigned to any third party, without first obtaining the expressed written permission and consent of pappageorgehaymes partners ltd. These drawings may have been reproduced at a size different than originally drawn. Owner and Architect assume no responsibility for use of incorrect scale. Contractor shall verify all existing conditions prior to proceeding with construction and notify architect immediately of any discrepancies or conflicts. 152383 orientation project number scale date sheet title sheet number date description 03.04.2016 Roof Renovation Plan A205 493-5 Sheridan Road 493-5 Sheridan Road SRE Holdings LLC. owner Evanston,Illinois IL, 60202 DD Progress Set 5/27/16 03.25.2016 for Zoning Variations 04.25.2016 for DARP Review 05.06.2016 Resubmit for Zoning Var. 05.27.2016 Revised for Zoning Var. 732 sq ft Stair Towers - 379 sq ft RD1 RD1DNDN 2 A501 2 A501 1 A501 1 A501 1 A503 10"9'-0"10"1'-25/8"1'-8"10"12'-25/8"6"8'-31/2"10"10"4'-10"6"14'-10"4'-2"10" 22'-95/8"42'-0"4'-63/8"6'-103/4"8'-3"8'-93/8"1'-25/8"21'-2"3'-0" min.10'-6"Top of Deck +41'-1" Top of Deck +41'-7" +41'-1" +41'-7" +34'-2 1/2"+32'-4" +34'-1 7/8" 2 A503 Exit Distance 22'-4" F FF FFB1B1 F Lockable Gate Lockable Gate Existing Hatch New Cricket Common Roof Deck R01 Stair 1 Stair 2 12 12 12 12 cond vent 102 cond vent 201cond vent 202 cond vent 302 cond vent 402 Dn cond vent 301 cond vent 401 cond vent 101 1/4 12 1/4 12 1/4 min121/4 min121/4 min121/4 min121/4 min 12 1/4 min121/4 min 12 1/4 12 1 1 AA BB CC EE DD 2 2 3 3 5 5 4 4 8 8 9 9 7 7 6 6 3 A502 3 A502 1 A503 812112A501 5 4 B C D 0 2'4'8'SCALE: 1/4" = 1'-0"1 Roof Renovation Plan 0 2'4'8'SCALE: 1/4" = 1'-0"2 Upper Roof Plan 381 of 445 © 2016 PAPPAGEORGEHAYMES PARTNERS www.pappageorgehaymes.com pappageorgehaymes partners 640 n lasalle street 312 337 3344 architecture suite 400 312 337 8009 f urban planning chicago il 60654 interiors pappageorgehaymes partners, ltd. expressly reserves its common law copyright and other property rights in these plans. These plans are not to be reproduced, changed or copied in any form or manner whatsoever, nor are they to be assigned to any third party, without first obtaining the expressed written permission and consent of pappageorgehaymes partners ltd. These drawings may have been reproduced at a size different than originally drawn. Owner and Architect assume no responsibility for use of incorrect scale. Contractor shall verify all existing conditions prior to proceeding with construction and notify architect immediately of any discrepancies or conflicts. 152383 orientation project number scale date sheet title sheet number date description 03.04.2016 South & North Elevation A401 493-5 Sheridan Road 493-5 Sheridan Road SRE Holdings LLC. owner Evanston,Illinois IL, 60202 DD Progress Set 5/27/16 03.25.2016 for Zoning Variations 04.25.2016 for DARP Review 05.06.2016 Resubmit for Zoning Var. 05.27.2016 Revised for Zoning Var. A A B B C C D D E E 1st Floor -1'-10" Ground Level ±0" 2nd Floor +8'-7" 3rd Floor +18'-7" 4th Floor +28'-7" Roof +38'-7" W3 W3 W1W1 W3 W3 W1W1 W3aW3a W1aW1a W3 W3W1 W1 E E D D C C B B A A 1st Floor -1'-10" Ground Level ±0" 2nd Floor +8'-7" 3rd Floor +18'-7" 4th Floor +28'-7" Roof +38'-7"17'-9"5'-0"10"3'-6"3'-0" Roof deck setback W1W1 W1W1 New standing seam metal siding W103 W1W1 W1a W9 0 2'4'8'SCALE: 1/4" = 1'-0"1 South Elevation 0 2'4'8'SCALE: 1/4" = 1'-0"2 North Elevation 382 of 445 © 2016 PAPPAGEORGEHAYMES PARTNERS www.pappageorgehaymes.com pappageorgehaymes partners 640 n lasalle street 312 337 3344 architecture suite 400 312 337 8009 f urban planning chicago il 60654 interiors pappageorgehaymes partners, ltd. expressly reserves its common law copyright and other property rights in these plans. These plans are not to be reproduced, changed or copied in any form or manner whatsoever, nor are they to be assigned to any third party, without first obtaining the expressed written permission and consent of pappageorgehaymes partners ltd. These drawings may have been reproduced at a size different than originally drawn. Owner and Architect assume no responsibility for use of incorrect scale. Contractor shall verify all existing conditions prior to proceeding with construction and notify architect immediately of any discrepancies or conflicts. 152383 orientation project number scale date sheet title sheet number date description 03.04.2016 East Elevation A402 493-5 Sheridan Road 493-5 Sheridan Road SRE Holdings LLC. owner Evanston,Illinois IL, 60202 DD Progress Set 5/27/16 03.25.2016 for Zoning Variations 04.25.2016 for DARP Review 05.06.2016 Resubmit for Zoning Var. 05.27.2016 Revised for Zoning Var. 1 1 2 2 3 3 4 4 5 5 6 6 7 7 8 8 9 9 1st Floor -1'-10" Ground Level ±0" 2nd Floor +8'-7" 3rd Floor +18'-7" 4th Floor +28'-7" Roof +38'-7"17'-9"17'-9"W2 W4W4 W5 W6 W6 W7 W2W2 W4W4 W1b New standing seam metal siding B1aW1a W5 W5 W6 W6 W7 W1 W2W2 W4W4 W4a W5a W6a W6a B2 W5 W6 W6 W7 W2 W1b W5a 0 2'4'8'SCALE: 1/4" = 1'-0"1 East Elevation 383 of 445 © 2016 PAPPAGEORGEHAYMES PARTNERS www.pappageorgehaymes.com pappageorgehaymes partners 640 n lasalle street 312 337 3344 architecture suite 400 312 337 8009 f urban planning chicago il 60654 interiors pappageorgehaymes partners, ltd. expressly reserves its common law copyright and other property rights in these plans. These plans are not to be reproduced, changed or copied in any form or manner whatsoever, nor are they to be assigned to any third party, without first obtaining the expressed written permission and consent of pappageorgehaymes partners ltd. These drawings may have been reproduced at a size different than originally drawn. Owner and Architect assume no responsibility for use of incorrect scale. Contractor shall verify all existing conditions prior to proceeding with construction and notify architect immediately of any discrepancies or conflicts. 152383 orientation project number scale date sheet title sheet number date description 03.04.2016 West Elevation A403 493-5 Sheridan Road 493-5 Sheridan Road SRE Holdings LLC. owner Evanston,Illinois IL, 60202 DD Progress Set 5/27/16 03.25.2016 for Zoning Variations 04.25.2016 for DARP Review 05.06.2016 Resubmit for Zoning Var. 05.27.2016 Revised for Zoning Var. 9 9 8 8 7 7 6 6 5 5 4 4 3 3 2 2 1 1 1st Floor -1'-10" Ground Level ±0" 2nd Floor +8'-7" 3rd Floor +18'-7" 4th Floor +28'-7" Roof +38'-7" W4W4 W2 W4W4 W2W5W5W7W2 W5W5W7W2 New standing seam metal siding W8 W8 B3aB1W1aW1a W1a W5W5W7W2 W4W4 W2 W8 W5a B3 B3 B3 B3 B3 B3 raise sill raise sill raise sill 0 2'4'8'SCALE: 1/4" = 1'-0"1 West Elevation 384 of 445 © 2016 PAPPAGEORGEHAYMES PARTNERS www.pappageorgehaymes.com pappageorgehaymes partners 640 n lasalle street 312 337 3344 architecture suite 400 312 337 8009 f urban planning chicago il 60654 interiors pappageorgehaymes partners, ltd. expressly reserves its common law copyright and other property rights in these plans. These plans are not to be reproduced, changed or copied in any form or manner whatsoever, nor are they to be assigned to any third party, without first obtaining the expressed written permission and consent of pappageorgehaymes partners ltd. These drawings may have been reproduced at a size different than originally drawn. Owner and Architect assume no responsibility for use of incorrect scale. Contractor shall verify all existing conditions prior to proceeding with construction and notify architect immediately of any discrepancies or conflicts. 152383 orientation project number scale date sheet title sheet number date description 03.04.2016 Building Sections 1-1 & 2-2 A501 493-5 Sheridan Road 493-5 Sheridan Road SRE Holdings LLC. owner Evanston,Illinois IL, 60202 DD Progress Set 5/27/16 03.25.2016 for Zoning Variations 04.25.2016 for DARP Review 05.06.2016 Resubmit for Zoning Var. 05.27.2016 Revised for Zoning Var. E E D D C C B B A A 1st Floor -1'-10" Ground Level ±0" 2nd Floor +8'-7" 3rd Floor +18'-7" 4th Floor +28'-7" Roof +38'-7" -1'-10"10'-5"10'-0"10'-0"9'-111/4"9'-0"10"7"9'-01/2"111/2"9'-01/2"111/2"9'-01/2"4"7'-4"Remove existing roofing for new modified bit roof w/ white granular cap sheet finish Exterior Wall Construction: - existing solid masonry wall - existing furring to ramain - new 2x2 furring over existing w/ 3" closed cell spray foam insulation - 5/8" gypsum board UNIT 201-duplex from above Rec. Room 120 UNIT 201 Living/Kitchen/Dining 210 UNIT 301 Living/Kitchen/Dining 210 UNIT 401 Living/Kitchen/Dining 210 UNIT 101 Living/Kitchen/Dining 110 Dressing 217 Dressing 217 Dressing 217 WC 218 Furnace C. 219b WC 218 Furnace C. 219b WC 218 Furnace C. 219b Attic Space E E D D C C B B A A 1st Floor -1'-10" Ground Level ±0" 2nd Floor +8'-7" 3rd Floor +18'-7" 4th Floor +28'-7" Roof +38'-7" -1'-10" 1'-101/2" 14'-21/2" 24'-21/2" 34'-21/2" Remove existing roofing for new modified bit roof w/ white granular cap sheet finish Exterior Wall Construction: - existing solid masonry wall - existing furring to ramain - new 2x2 furring over existing w/ 3" closed cell spray foam insulation - 5/8" gypsum board UNIT 202-duplex Bedroom 3 121 UNIT 202 Living/Kitchen/Dining 220 UNIT 302 Living/Kitchen/Dining 220 UNIT 402 Living/Kitchen/Dining 220 Exterior Wall Construction: - existing solid masonry wall - existing furring to ramain - new 2x2 furring over existing w/ 3" closed cell spray foam insulation - 5/8" gypsum board 0 2'4'8'SCALE: 1/4" = 1'-0"1 Building Section 1-1 0 2'4'8'SCALE: 1/4" = 1'-0"2 Building Section 2-2 385 of 445 © 2016 PAPPAGEORGEHAYMES PARTNERS www.pappageorgehaymes.com pappageorgehaymes partners 640 n lasalle street 312 337 3344 architecture suite 400 312 337 8009 f urban planning chicago il 60654 interiors pappageorgehaymes partners, ltd. expressly reserves its common law copyright and other property rights in these plans. These plans are not to be reproduced, changed or copied in any form or manner whatsoever, nor are they to be assigned to any third party, without first obtaining the expressed written permission and consent of pappageorgehaymes partners ltd. These drawings may have been reproduced at a size different than originally drawn. Owner and Architect assume no responsibility for use of incorrect scale. Contractor shall verify all existing conditions prior to proceeding with construction and notify architect immediately of any discrepancies or conflicts. 152383 orientation project number scale date sheet title sheet number date description 03.04.2016 Building Sections 3-3 A502 493-5 Sheridan Road 493-5 Sheridan Road SRE Holdings LLC. owner Evanston,Illinois IL, 60202 DD Progress Set 5/27/16 03.25.2016 for Zoning Variations 04.25.2016 for DARP Review 05.06.2016 Resubmit for Zoning Var. 05.27.2016 Revised for Zoning Var. 9 9 8 8 7 7 6 6 5 5 4 4 3 3 2 2 1 1 1st Floor -1'-10" Ground Level ±0" 2nd Floor +8'-7" 3rd Floor +18'-7" 4th Floor +28'-7" Roof +38'-7" -1'-10" 0" 3'-51/4" 13'-7" 23'-7" 33'-107/8" 41'-7" UNIT 301 Bath 313 UNIT 301 Bath 213 UNIT 201 Bath 213 Vestibule 100 Foyer 101 Mechanical 103 UNIT 202 Dressing 227 UNIT 302 Dressing 327 UNIT 402 Dressing 427 0 2'4'8'SCALE: 1/4" = 1'-0"1 Building Section 3-3 386 of 445 Page 1 of 8 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, May 17, 2016 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Myrna Arevalo, Mary Beth Berns, Scott Gingold, Violetta Cullen, Matt Rodgers, Mary McAuley, Lisa Dziekan Members Absent: none Staff Present: Melissa Klotz Chair: Matt Rodgers Declaration of Quorum With a quorum present, Chair Rodgers called the meeting to order at 7:06 pm. Approval of Minutes The minutes from the May 3, 2016 Zoning Board of Appeals meeting were motioned for approval with by Ms. Cullen and seconded by Ms. Arevalo. The minutes were approved 7-0. New Business 1100 Florence Avenue ZBA 16ZMJV-0035 Lisa Degliantoni, contract purchaser, applies for a special use permit for a second Single Family Detached Dwelling (existing structure) with a Major Home Occupation for an Artist Studio at 1100 Florence Avenue. 1100 Florence Avenue is located in the B1 Business District, which requires a special use permit for Single Family Detached Dwellings (Zoning Code Section 6-9-2- 3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Ms. Dziekan noted she is a personal friend of the applicant, and recused herself from the case. Lisa Degliantoni, applicant, and Kindon Mills, architect, explained the proposal: Will occupy 3 bedroom house and have an art studio by appointment only in the front portion. Only exterior changes are to replace 2 small windows with egress windows to meet code. Lintels of existing windows will change for egress sized windows. Provided letters of support from surrounding property owners. Chair Rodgers asked if any walls will be moved or constructed, and the applicant explained a few interior walls will be removed/added, but none are structural. Mr. Gingold asked if the exterior will maintain its commercial look, and the applicant explained yes, only 2 windows will be changed. Some upgrades to the other house at the rear of the property, such as a new roof, and new siding, will be done, but the plan is to keep the long-time tenant in that house. Ms. Berns asked what the parking situation is, and the applicant explained there are 4 existing parking spaces on the property between the two structures. The tenant has one vehicle but does not park on that parking pad. The ZBA entered into Deliberation: 387 of 445 Page 2 of 8 Zoning Board of Appeals Ms. Berns asked if there are long-term ramifications of having two single family dwellings on one lot, and Chair Rodgers responded it would be compliant per the special use ordinance, so it is not creating a legally-nonconforming issue. Ms. McAuley added the property could be subdivided at some point in the future, but since the other house is already legally- nonconforming, this request would not affect that. Mr. Gingold added it is good that the exterior of the building will still look commercial. The special use should be conditioned so that a portion of the building must always remain commercial. The entire structure should not be residential. Chair Rodgers agreed. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Ms. Cullen motioned to recommend approval of the special use, which was amended by Mr. Gingold and seconded by Ms. Arevalo to include the following conditions: 1. The front (east) building must maintain some level of commercial use operated by the occupant of the residence. 2. Substantial compliance with the documents and testimony on record. The special use was unanimously recommended for approval. 1513 & 1515 Greenleaf Street ZBA 16ZMJV-0019 & 16ZMJV-0020 Karla Thomas, property owner, applies for a special use permit to construct a Single Family Detached Dwelling at 1513 Greenleaf Street. 1513 Greenleaf Street is located in the B1 Business District, which requires a special use permit for a Single Family Detached Dwelling (Zoning Code Section 6-9-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. ZBA 16ZMJV-0020 Karla Thomas, property owner, applies for a special use permit and major zoning relief to construct a Single Family Detached Dwelling with one open parking space at 1515 Greenleaf Street. 1515 Greenleaf Street is located in the B1 Business District, which requires a special use permit for a Single Family Detached Dwelling (Zoning Code Section 6-9-2-3). The applicant also requests one open parking space with a 2.5’ east interior side yard setback where 5’ is required (Zoning Code Section 6-9-2-7-F). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Karla Thomas and Lina Zoriakat, property owners, explained the proposals: Originally wanted to keep the existing building but it is not structurally sound, has mold, and cannot be saved. Worked to meet the nearby R3 District regulations as requested by DAPR even though the property is zoned business. Now meet or almost meet the R3 building lot coverage, impervious surface coverage, and average front setback regulations even though they are not required regulations. 388 of 445 Page 3 of 8 Zoning Board of Appeals House locations are beyond the average front setback of the block (of all commercial and residential structures combined, not just the residential structures). Submitted images of existing houses on the block and what the two proposed houses will look like next to the existing houses. Each house will have 3 bedrooms and 2 bathrooms. 1515 Greenleaf is proposed with a 1-car garage and 1 open parking space, no patio, and the driveway will be made of material that is 80% permeable and looks like grass. Variance for the open parking setback is requested to decrease the amount of building on the property and the impervious surface coverage. Open parking has a greater setback requirement than a garage – a garage will fit compliantly, but then the property does not meet the R3 District requirements. Two parking spaces are required on each property per the Zoning Ordinance. Ms. Berns asked if the property owner looked at other development options, and the applicant responded that the Zoning Ordinance permits multifamily residential, but the area does not feature multifamily residential so that is not a good option. Ms. Berns asked what the price point of the new houses will be, and the applicant responded about $800,000 per house. Ms. Berns noted the R3 Districrt minimum lot size is 5,000 square feet, and the proposed lots are 3,125 square feet each. The applicant noted the DAPR Committee asked for comparisons to the R3 District building lot coverage and impervious surface coverage regulations, but not a lot size comparison. Ms. McAuley asked why the previously approved special use not move forward, and Ms. Klotz explained the previous property owner had a personal issue and chose not to move forward. The applicant added that the previous owner fell ill. Chair Rodgers explained the previous proposal was approved to reuse the existing building and add a deck and detached garage that met the R3 District requirements to be cognizant of the residential neighbors. Ms. Berns asked how large each house will be, and the applicant stated each home will be 2,000 square feet plus a basement, and will not have habitable attic space. Mr. Gingold asked if the houses could be pushed back more to increase the front yard setbacks to the average setback of the other residential structures on the block. The applicant responded: The west lot – no because the greenspace between the house and garage is already minimal. There is a precedent of small front setbacks for townhomes on Lake Street in the B1 District where the surrounding residential structures have a 25’ average setback. Chair Rodgers added the average front setback of the residential structures is around 20’. Mr. Gingold added the front yard setback and greenspace issue could be addressed by not subdividing the property and only constructing one house on the property. The applicant responded that it is not economically feasible to construct only one house, but she would look into pushing the proposed houses further back to increase the front yard setbacks. Ms. Berns asked what the budget for each house is, and the applicant explained construction is $500,000, plus demolition and carrying costs. Ms. McAuley said that some compromise is needed to achieve a balance between the B1 and R3 District regulations. The existing structure needs to be removed. The proposed structures will elevate values in the neighborhood. The proposal is a nice project, but the concerns of the neighbors need to be addressed. 389 of 445 Page 4 of 8 Zoning Board of Appeals Shayle Miller submitted a letter of opposition, and explained he likes the adaptive reuse 1100 Florence proposed, which included reusing the existing building. He opposed demolishing the existing building since that permanently removes a commercial structure from the small business district. There is a high occupancy of commercial properties in the area. The building is structurally sound, it just needs some TLC. The proposed houses are too large and too close together. They will look odd and out of character to the rest of the neighborhood. The proposal does not comply with the City’s Comprehensive Plan. The property could meet all zoning regulations and comply with the Comprehensive Plan if only one house is built, and is still economically feasible project. Overall, the existing structure is a rehab-able property. Ms. McAuley said she knows an architect who looked at the building and said it was not economically feasible to rehab – that there are substantial structural issues. The structure could be rehabbed, but whether it is economically worth it to do so is different. Ms. Berns said if the construction budget for each new home is $500,000, rehab of the existing building should be much less than that. Liz Kidera said she would love to see something happen at the property since she lives across the street. She agreed with Mr. Miller’s assessment of the property, and agreed that the applicant has created her own hardship by subdividing the property into two lots. There is a mixture of uses and buildings in the area. Single family detached dwellings are not exactly the norm in the area. Ms. Kidera liked the idea that the greenspace in the right-of-way should be restored just like the previous special use approval required. Ms. Kidera said this block is ideal for live-work units, and hopes a better solution can be made. Charlie Friedlander stated he owns property that abuts the rear of this location. He hopes there is a way to preserve the existing building. The applicant is just trying to put too much density on the site. The proposed lots are not 35’ in width like the R3 District requires, and the proposed houses do not align with the front yards of the other houses in the area. David Bond said he is thrilled to see the property improved, but doesn’t see how 2 houses will fit on the lot and meet the R3 District regulations. The solution is to building only one house with a proper lot size, front yard, and greenspace. Chair Rodgers clarified the property is located in the B1 District, so the R3 District regulations do not formally apply, they are being used as a comparison. Brian Mullen said the issues that have been raised are all because there is too much proposed on the property. The block already has bad flooding issues. Two additional houses with basements will displace a lot of water and make the situation worse for existing houses. Aesthetically, the houses will look odd that close together compared to the rest of the block. Benjamin Good said the neighborhood is unique. There is a lot of foot-traffic that supports the commercial area. The existing building could be a great commercial space. The existing structure should be rehabbed to create something for the community rather than be demolished to squeeze two houses in there. Ms. Thomas responded: The existing structure was reviewed by 2 structural engineers that both said it is not possible to save the building because the inner shell needs replacing. There is mold and asbestos throughout the building. Variance: if a 2-car garage is preferred instead of the variance, that is not a problem. Understand drainage concerns, but the properties meet the R3 impervious surface coverage requirements, and the driveway pavers are actually 80% permeable, so the property has more pervious surface than others are required too. 390 of 445 Page 5 of 8 Zoning Board of Appeals There are 10 single family residences on the block out of 18 structures, so 2 additional homes would not be out of character to the block. Proposed a-frames just like the surrounding homes to fit the architectural context of the block. There are a lot of commercial properties available in Evanston, so this property is not very marketable as commercial with the residential surrounding. Have done soil testing and are awaiting results. Are being held to strict drainage standards by City Engineer. Ms. McAuley asked if the applicant has considered only constructing one house, and if those numbers work. The applicant responded yes she has looked into it, but no the numbers do not work. The house would have to be large so there would still be drainage concerns. Ms. Berns noted there is a market for moderate single family residences in the area on wider lots at a nice sale price, and referenced a house on the 1100 block of Ashland Avenue that sold about one year ago and featured a wider lot and small house with an addition. The house sold for $850,000-$875,000 in a few days. Ms. Dziekan noted that the sale price for the 1100 Ashland house wouldn’t work for this property according to the applicant. Ms. Dziekan asked if the applicant spoke with any neighbors prior to the meeting, and the applicant responded yes she spoke to some neighbors. The issues raised were the front setback and opposition to a 3-story structure, so the houses were pushed back to increase the front setback, and they are only 2 stories in height. Ms. McAuley said it is not reasonable to ask for new construction to be the exact same as the existing housing stock on the block. New construction is developed in accordance with today’s needs and desires. There needs to be a compromise. The existing business district is not walkable retail – it is mostly office and studio space. Today’s housing market is not consistent with 1920s housing stock, so a compromise needs to be made. The ZBA entered into Deliberation: Mr. Gingold said it is not an issue of compromise between the developer and neighbors, it is what is best for the property. Subdividing a 50’ wide lot into two properties and putting two large homes that close to the street is not appropriate to this neighborhood. Ms. Berns agreed and added that is too much density. Ms. Dziekan agreed. Chair Rodgers stated he is opposed to creating substandard lots. Maintaining a business district in an area that is increasingly residential is problematic. Sometimes buildings cannot be saved – he is unsure about this one. The style of buildings proposed do fit nicely with the neighborhood, but one would be much better than two. The front yard setbacks are an issue. The buildings on both sides of the property are set back about 21.5’. The Standards for Special Use were addressed: 1. Yes 2. No 3. No 4. No, Yes – Ms. McAuley, Ms. Dziekan 5. Yes 6. Yes 7. Yes 8. No 9. Yes The Standards for Variation were addressed: 1. No 2. No 3. Yes 391 of 445 Page 6 of 8 Zoning Board of Appeals 4. Yes 5. No 6. No 7. No Ms. McAuley noted the Standards are not met due to the subdivision of the lot, so the hardship is self-created. Mr. Gingold motioned to recommend denial of the special uses and variation at 1513 & 1515 Greenleaf Street, which was seconded by Ms. Cullen and approved unanimously. 493-495 Sheridan Road ZBA 16ZMJV-0025 Cary Rosen, property owner, applies for major zoning relief to construct 2 additional dwelling units within the existing multifamily residence, balconies, and a rooftop deck. The applicant proposes to add 2 dwelling units where 6 dwelling units currently exist for a total of 8 dwelling units where a maximum of 6 dwelling units are permitted (Zoning Code Section 6-8-7-4), zero additional parking spaces where an increase of 3 parking spaces are required for a total of 12 required parking spaces where 4 parking spaces currently exist (Zoning Code Section 6-16-3- 5), a 0’ east interior side yard setback for balconies (yard obstructions) where 2.7’ is required (Zoning Code Section 6-4-1-9-B-1), and a 1.5’ east interior side yard setback for a rooftop deck where 3’ is required (Zoning Code Section 6-8-7-7-A-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record and noted: On May 6, 2016, the applicant submitted revised plans that eliminated the 1.5’ east interior side yard setback variation for a rooftop deck, and added 2 open parking spaces on an existing concrete patio to now request 2 additional parking spaces where an increase of 3 parking spaces are required for a total of 6 parking spaces (4 existing) where 12 parking spaces are required. The two additional open parking spaces creates an additional variation request for an increase in building lot coverage from a legally-nonconforming 50.5% to 55.6% where a maximum 45% is allowed (Zoning Code Section 6-8-7-6). Adam Levy, architect, and Jeff Blunt, property owner, explained the proposal: Propose to add 2 units on the first floor in the existing large lobby. Would duplex down the units on the second floor if the variations are not granted, but those units would be quite large then. Prefer to add the 2 units so there are more affordably priced lakefront units. Ms. Berns asked the applicant to clarify that there is an alternative that does not require variations, and the applicant responded yes. Mr. Levy continued: Building will be a gut rehab, and all units will be reconfigured. Eliminated rooftop deck variance as requested by DAPR Committee. Ms. McAuley asked if the applicant has problems renting the large expensive units in the building next door, and the applicant responded no. Mary Beth asked for clarification about the unit sizes, and the applicant responded: Existing units will be the same size as they currently are All units will be rehabbed and made nicer Two additional units will be added (800 sq ft 1-bedroom and a 1200 sq ft 2-bedroom) Balconies will be added Rents will be lowered due to the additional income of the two new units Alternative is to duplex both second floor units to double their sizes 392 of 445 Page 7 of 8 Zoning Board of Appeals Mr. Gingold asked what the parking situation is in the neighborhood, and the applicant responded: Street parking exists ¾ mile away from South Boulevard CTA station Most tenants only have 1 vehicle “Campus” parking lot for all buildings is never full Mr. Gingold noted the campus parking lot might be full if that parking were free like the street parking is. Ms. McAuley noted there is a large parking lot a few doors down so maybe parking spaces could be leased from there. The applicant responded that property owner likely would not want to rent to their competition. Marilynn Murray spoke to say she did not previously understand the request but now she does and has no objection to it. Fred Ash said he has conflicting views on the proposal. He is happy to see investment in the neighborhood, but is concerned about parking since it is already a big problem in the neighborhood. He cannot find parking within 2 blocks after 10pm or during the summer due to the beach parkers. The nearby City lot has a waiting list. The public alley is very busy from beachgoers cutting through and it is dangerous at the intersection of the public alley and the private alley since the buildings are built right to the property corners. A stop sign or speed hump on the private alley portion would help. The increase in density makes sense. Ms. Berns asked about the balconies, and the applicant explained an easement agreement has been created in case the properties are ever sold separately. The balconies have open decks that will drain straight down over the private alley. The ZBA entered into Deliberation: Ms. Berns stated the property is not a TOD so it is not acceptable to grant a parking variance. The applicant admitted there is a viable alternative that requires no variances. Balconies over a private alley is odd, but not detrimental. Ms. McAuley said two neighbors stated there are parking concerns in the neighborhood, but are also glad there is investment in the neighborhood. Chair Rodgers noted Alderman Wynne is the head of the Parking & Traffic Committee and can address neighborhood parking concerns there. Mr. Gingold agreed with Ms. Berns comments, and since an alternative is viable, the Standard is not met. Ms. McAuley responded she believes the Standard is met because there is a public benefit added by not increasing the rent after rehabbing the other units. The Standards for the balcony setback variation was addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes The Standards for the two additional dwelling units, parking, and building lot coverage were addressed: 1. Yes 2. Yes 393 of 445 Page 8 of 8 Zoning Board of Appeals 3. Yes 4. Yes, No – Ms. Berns, Mr. Gingold 5. Yes 6. No, Yes – Ms. McAley 7. No A motion was made by Ms. McAulley to recommend approval of the balcony variation, which was seconded by Ms. Arevalo and unanimously approved. A motion was made by Ms. McAuley to recommend approval of the additional dwelling units, parking, and building lot coverage variations, with the following conditions: 1. The Parking Committee shall analyze the neighborhood parking to assure no additional hardship will be put on the neighborhood. 2. Substantial compliance with the documents and testimony on record. The motion was seconded by Ms. Dziekan and failed 3-4 for a de facto recommendation for denial. The meeting adjourned at 10:20pm. 394 of 445 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of After conducting a public hearing on May 17, 2016, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; ___X___Met _____Not Met 7-0 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met _____Not Met 7-0 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met _____Not Met 7-0 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met _____Not Met 7-0 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there is a public benefit; ___X___Met _____Not Met 7-0 Case Number: 16ZMJV-0025 Address or Location: 493-495 Sheridan Road Applicant: Carey Rosen, property owner Proposed Zoning Relief: Construct balconies on a multifamily residential building with a 0 ’ east interior side yard setback where 2.7’ is required 395 of 445 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; __X___Met _____Not Met 7-0 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; __X___Met _____Not Met 7-0 and, based upon these findings, and upon a vote of __7__ in favor & __0__ against recommends to the City Council __X___ approval with conditions: 1. Substantial compliance with the documents and testimony on record. _____ denial Attending: Vote: Aye No __X__ Violetta Cullen _X__ ____ __X__ Mary Beth Berns _X__ ____ __X__ Lisa Dziekan _X__ ____ __X__ Matt Rodgers _X__ ____ __X__ Scott Gingold _X__ ____ __X__ Myrna Arevalo _X__ ____ __X__ Mary McAuley _X__ ____ 396 of 445 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of After conducting a public hearing on May 17, 2016, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; ___X___Met _____Not Met 7-0 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met _____Not Met 7-0 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met _____Not Met 7-0 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met _____Not Met 5-2 Case Number: 16ZMJV-0025 Address or Location: 493-495 Sheridan Road Applicant: Cary Rosen, property owner Proposed Zoning Relief: Updated: Construct two additional dwelling units within the existing multif amily residence, two additional parking spaces, and an increase in building lot coverage (for parking space) Following the May 17, 2016, ZBA hearing, the applicant submitted a revised proposal and now requests less zoning relief (see staff memo) than originally proposed and heard by the ZBA. 397 of 445 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there is a public benefit; ___X___Met _____Not Met 7-0 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; ______Met __X___Not Met 6-1 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; ______Met __X___Not Met 7-0 and, based upon these findings, and upon a vote of __3__ in favor & __4__ against recommends to the City Council _____ approval with conditions: __X___ denial The motion for approval was made with the following conditions: 1. The Parking Committee shall analyze the neighborhood parking to assure no additional hardship will be put on the neighborhood. 2. Substantial compliance with the documents and testimony on record. Attending: Vote: Aye No __X__ Violetta Cullen _X__ ____ __X__ Mary Beth Berns ____ _X__ __X__ Lisa Dziekan _X__ ____ __X__ Matt Rodgers ____ _X__ __X__ Scott Gingold ____ _X__ __X__ Myrna Arevalo ____ _X__ __X__ Mary McAuley _X__ ____ 398 of 445 05/17/16 Tanya J. Noble Owner/Resident 596 Sheridan Square Honorable members of the Zoning Board of Appeals, I am a resident and homeowner on Sheridan Square and I have grave concerns about Cary Rosen and his LLC – SRE Holdings and their grand plans for our quaint and affordable Evanston neighborhood. It is my opinion that SRE Holdings and Mr Rosen’s property improvements are not in sync with the character of our beachfront neighborhood – affordable and unassuming. The area is currently the sole location on the Evanston lakefront that isn’t reserved for the wealthy. It is apparent that property upgrades such as those proposed by Rosen come at a high cost to the affordable housing market in Evanston. The proposed changes, Mr. Rosen has requested for the 493-495 Sheridan Square property appears to be aligned with his recently renovated rental property at 534 Sheridan Square - which demands rents nearly twice the Evanston average. A 3 bedroom at the 534 address commands a hefty $5,500 per month. Within one block radius of 493-495 Sheridan Square, there are 100’s of multi-unit dwellings. It goes without saying that the high population density is further complicated by few parking alternatives. During the summer the available parking is shared with beach goers and lake lovers; while the winter months present a new range of difficulty with snow removal. Allowing any increase in the number of rental units without upholding the zoning requirement for parking is incomprehensible. I implore the Zoning Board of Appeals to recognize that allowing “MAJOR ZONING RELIEF” to construct additional units, in a population dense area without the additional parking requirements or the defined setbacks is only in the best interest of Mr. Rosen and SRE Holdings LLC – not the Evanston Community. 399 of 445 For City Council meeting of June 27, 2016 Item H1 Business of the City by Motion: Additional 2016 Mental Health Board Recommendations For Action To: Honorable Mayor and Members of the City Council From: Mark Muenzer, Director of Community Development Sarah Flax, Housing and Grants Administrator Jessica Wingader, Social Services - Grants & Compliance Specialist Subject: Additional 2016 Mental Health Board Funding Recommendations Date: June 7, 2015 Recommended Action The Human Services Committee and the Mental Health Board recommend City Council approval of the proposed allocation of $30,000 from the Human Services fund: $15,000 for the Youth Job Center and $15,000 for the City of Evanston Mayor’s Summer Youth Employment Program, both of which provide summer jobs to Evanston youth. Funding Source $767,055 from the Human Services Fund was budgeted in 2016 for allocation by the Mental Health Board from account 176.24.4651.XXXXX (each agency will be assigned its own account number once approved by Council) to be used by social services agencies in 2016. Allocations totaling $737,055 were approved by City Council on November 9, 2015. This recommendation for $30,000 was not approved in 2015. Discussion The Mental Health Board (MHB) makes recommendations to the Human Services Committee regarding use of City funds for grants to social services agencies for programs that address the needs of Evanston’s at-risk residents. The MHB priorities for 2016 are programs and services that: •address and reduce youth violence •address mental health needs and substance abuse of residents with an emphasis on youth and young adults •enable challenged adults to meet basic human needs including food, shelter and access to health care The MHB goal is to ensure that allocated funds would be used in 2016 to address and reduce youth violence. CDBG funding for both the Youth Job Center and the Mayor’s Summer Youth Employment Program was requested through the combined Memorandum 400 of 445 CDBG/MHB application process for 2016; both programs were awarded less than their requests. Legislative History Human Services Committee voted unanimously to recommend approval of the additional 2016 Mental Health Board allocations at its meeting on June 6, 2016; MHB previously voted unanimously to approve $15,000 to the Youth Job Center and $15,000 for the Mayor’s Summer Youth Employment Program at its meeting on June 1, 2016. Attachments: • MHB recommendation to fund the Youth Job Center and the Mayor’s Summer Youth Employment Program • ZoomGrants applications for the Youth Job Center and the Mayor’s Summer Youth Employment Program • FY 2016 Mental Health Board Funding Allocations approved by City Council November 9, 2015 401 of 445 To: City of Evanston Mental Health Board From: Cicely L. Fleming Re: Re-allocation of MHB funds Due to the Council’s decision to decline the $30,000 grant allocation to Trilogy, the Mental Health Board would like to reallocate the funds to two Evanston programs that provide hands- on summer learning opportunities to local youth. Both agencies have completed City of Evanston grant applications and currently receive funds from CDBG. The agencies were chosen based on their service provision that align with the MHB’s goal of violence reduction. Proposed Grantee: $15,000 The Mayor’s Summer Youth Employment Program (operated by The City of Evanston Youth & Young Adult Division) The mission of the Youth & Young Adult Division is to provide opportunities for all Evanston youth and young adults to become active and productive citizens of the community. The Mayor’s Summer Youth Employment program began with a commitment from many local businesses to hire young people over the summer. Summer jobs are available in various City of Evanston departments as well as through local employers covering a variety of industries. This year over 600 students attended the spring job fair. Here are some possible ways the additional funding could be used: $15,000 would support 5 full-time summer jobs (1 ft job = $2970) $15,0000 would support 10 part-time summer jobs (1 pt job = $1485) $15,000 would provide 50% of the cost needed to secure for a bus to transport students to Great America for 9 weeks (there are currently 25 kids working at Great America with the option to place 25 more) Proposed Grantee: $15,000 Youth Job Center The mission of The Youth Job Center is to provide job-readiness training and support to local youth. The YJC serves over 1700 youth per year across Evanston, Chicago, and Cook County through its job preparation and placement programs. YJC’s ABC Booster program provides 14 & 15 year old high school students the opportunity to work as trained tutors for District 65 elementary school students. This program is a community asset in that YJC hire our youngest workers (14 and 15) many of whom are too young for jobs offered through The Mayors Summer Employment Program. In addition, this program contributes to a decrease in summer reading loss for elementary school students. $15,000 would allow YJC to employ 15 (additional) youth this summer: $1000 is the cost to hire one youth (youths are paid between $510 and $760, the funds are used for program supplies and staffing cost associated with supervising students). 402 of 445 Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ City of Evanston Community Development 2016 CDBG Public Services & Mental Health Board - City of Evanston 8/21/2015 deadline Youth Job Center of Evanston, Inc. Youth Employment Programs $ 50,000 Requested $ 0 If requesting only MHB funds, amount will be the same as Total; if requesting CDBG only, amount will be zero. Submitted: 8/21/2015 9:01:41 AM (Pacific) Project Contact Jill Corr jcorr@youthjobcenter.org Tel: 8478645627 Additional Contacts kdemorest@youthjobcenter.org Youth Job Center of Evanston, Inc. 1114 Church Street Evanston, IL 60201 United States Executive Director Karen Demorest kdemorest@youthjobcenter.org Telephone8478645627 Fax 8478643098 Web www.youthjobcenter.org Pre-Application (Letter of Intent) All Applicants Complete Questions 1-8 and attach Documents 1. Organization Name and Program for which you are requesting funding. Youth Job Center. Youth Employment Programs. 2. Type of organization 3. Is your organization an affiliate of a regional or statewide social service agency? 4. If yes, provide the organization name and a brief explanation of the relationship. If there is a local board, describe its decision- making authority. If no, enter NA below. Attach the list of local board members as well as the parent organization board below. NA 5. Is your organization accredited? 6. If yes, provide the name of the accrediting body and the date of your most recent accreditation. If no, enter NA below. NA 7. People served: Check all that apply. gfedcb Section 501(c)(3) Organization gfedc Government agency gfedc City of Evanston Department gfedc Other: gfedcb No gfedc Yes gfedc Yes gfedcb No gfedc Youth 0-15 years gfedcb Youth & young adults 16-24 years gfedc Adults 25-54 years gfedc Older adults/seniors 55+ years gfedc Other: 403 of 445 8. Funding request is: Programs funded in 2015 should be classified as renewal even if amount requested is different from 2015 grant. New Applicants or Programs Complete Questions 9-10 (renewal applicants enter NA) 9. NEW APPLICANTS OR AGENCIES FUNDED IN 2015 APPLYING FOR A PROGRAM NOT FUNDED IN 2015 ONLY: Briefly describe your program and summarize its goals and accomplishments. IF CURRENTLY FUNDED, ENTER "NA." Include a description of program participants (age, gender, income level, family status, etc.) and the number of Evanston residents it serves annually. NA 10. NEW APPLICANTS OR CURRENTLY FUNDED AGENCIES APPLYING FOR A PROGRAM NOT CURRENTLY FUNDED ONLY: Explain what unmet need it addresses, how the need was identified, any alternatives considered to address it, and describe your capacity to implement it. If a new program launch, detail your organization's programmatic and funding capacity, including other funding that is committed or being sought for the program. NA gfedcb Renewal of 2015 CDBG funding gfedc Renewal of 2015 MHB funding gfedc New request for CDBG gfedc New request for MHB Documents Requested *Required?Attached Documents * Current year agency operating budget. (City of Evanston applicants, please upload a blank page). gfedcb budget Board of Directors, including professional affiliations and home addresses. If a regional organization with a local board of directors, attach listings of both boards gfedcb Board list REQUIRED FOR ALL EXTERNAL APPLICANTS. Agency Organization Chart that identifies reporting relationship between staff implementing program for which funding is requested and senior management. gfedcb Org chart Application Questions 1. Provide a summary of your program, including the need(s) that it addresses. How long has your program existed and how has it grown or changed? How long do you expect to continue providing this service? If applying for CDBG funds, describe the need(s) identified in the 2015-2019 Consolidated Plan that your program addresses. The Youth Job Center (YJC) was established in 1983 to address the ongoing need for job-readiness training and job placement services for unemployed youth. The YJC Youth Employment Program was developed with a foundational set of services that includes intake and assessment; job- readiness-training (JRT); career advising; referrals and placement and retention support. The goal is to prepare youth and young adults, ages 14-25, for successful and lasting job placements. This requires personalized support for each client that includes effective assessment, continued contact, resources, ongoing training and support. YJC’s Youth Employment Program provides a long term solution to address the challenge of ongoing youth unemployment. The program prepares youth and young adults for successful employment, to be hired and maintain jobs over time, setting them on the path to self-sufficiency. With this proposal for funding, we seek to improve outcomes for low-income and at-risk youth and young adults in the Evanston community through YJC support services. In line with two major City of Evanston goals--economic development and youth services--the YJC seeks to increase the number of youth it serves and successfully places in jobs. YJC’s work falls into two categories: High School Programs and Out of School Youth Programs. The former provides in-school youth with seasonal and summer employment opportunities. In a December 2013 report by Northeastern University, Center for Labor Market Studies states that a summer job can provide essential experience that is crucial to obtaining better jobs later. Their research shows that for every year teenagers work while in high school, income rises an average of 15 percent when they are in their 20s. Programs for out-of-school youth are held at the YJC facility on Church Street in Evanston and include assessment, training, advising, and additional necessary support before placing a client in a permanent position. The YJC works with Evanston businesses to provide them with a pool of job-ready employees and to help them continue support for those that need additional support. YJC programs are designed to address the individual needs of each client and providing a path to economic self-sufficiency. After a leadership change in 2014, YJC programs have been reviewed and revised to create a stronger focus on lasting outcomes. The Career Pathways, YJC Summer Corps (formerly Summer Tutors), and the YJC High School programs have evolved to be the agency’s main areas of focus in 2016. The Career Pathways program combines multi-week specific job-readiness training leading to a certification in high-growth occupations. Training is coupled with subsidized internships with known employer partners. The program includes two models: a cohort model in which a number of youth progress through the program in a customized setting, and individualized Career Pathways in which youth pursue training through standardized programs offered at community colleges or training centers. The goal is permanent employment, in a career-track job, in a high growth industry. The Career Pathways program is designed specifically for young people, ages 18-25, currently not connected to school or work and the program and successful outcomes continue to grow. In Spring 2015, YJC sponsored a second cohort in the automotive service and repair sector and launched a new career pathways program in the culinary/hospitality industry. New cohorts in IT, customer service and healthcare are planned for 2016, in addition to continuing to build on the automotive and culinary cohorts successes. The YJC’s successful Women Investing in Learning and Livelihoods (WILL) program will be incorporated in the Career Pathways program with the same goal of assisting young women in low wage jobs advance to living wage careers with a 12-month cohort model which provides women with goal setting guidance, educational opportunities, mentoring and other support to set the direction for their career advancement. The YJC Summer Corps serve youth, ages 14-16, through training and placement in teacher assistant positions in Evanston School District 65's 404 of 445 summer school program and as program aides at McGaw YMCA, Evanston Public Library and other local organizations. Of note, YJC will expand this program in the coming year, particularly for the youth who work with 2-5 year olds to help prepare for Kindergarten. YJC staff are working with Evanston Public Library, Childcare Network of Evanston and District 65 staff to identify the number of youth who are assessed as not kindergarten ready, so that the program can be expanded to serve as many children as possible. Currently, YJC High School Programs are located at the two YJC satellite locations, one located at Evanston Township High School (ETHS) and the other at Roger C. Sullivan High School in Chicago. The program mimics the foundational set of services offered to out of school youth: intake, training, advising, placement and retention support. In addition, these programs offers students recruiting opportunities and events with employers on site as well as job fairs and other events. YJC also provides staff and assistance to the Evanston Youth & Young Adult Division team each spring as part of the Mayor’s Summer Youth Employment Program. We help serve over 600 young people by recruiting, training, assisting and advising before, during and after the event. 2. Who participates in or benefits from your program or services? Describe them in terms of age, gender, race/ethnicity, family status, income level and other relevant or defining characteristics. Detail any eligibility requirements. Youth and young people, ages 14-25 Asian- 2.5% Asian Indian- 0.5% Black or African American - 63.1% Hispanic or Latino - 9.4% Two or more races - 6.5% White - 12.1% Not Stated - 5.9% 61% low low income (less than 30% of median) 33% low (less than 50% of median) 3% moderate (less than 80% of median) 7% criminal background 15% insecure housing or homeless 48% male 52% female 56.74 % of clients served are Evanston residents. The YJC office at Evanston Township High School reaches more than 600 students each year through its programs and services, and provides intensive services to over 250 ETHS students annually. 3. What other agencies address this need, how do you collaborate with them to avoid duplication of services, and what successes and challenges have you experienced? What sets your services apart from others? Include agencies that serve Evanston residents but are not located here. The YJC has a strong commitment to partnering with other agencies in Evanston. YJC is a partner in Evanston Cradle to Career (C2C) and collaborates with numerous organizations including the City of Evanston in the Career Pathways program, Y.O.U. and the CoE in a Street Youth Outreach program, the YWCA North Shore in financial literacy education for our WILL participants, the Moran Center for expungement and criminal background support, District 65 in our Summer Corps program, the Evanston Public Library in the ABC Boosters program and District 202 with the YJC ETHS office and job readiness training and after school job clubs. YJC is involved with CoE in the Mayor's summer youth employment program. The YJC works with other partners to connect youth with needed services from housing to health to training. 4. Complete the chart below with the unduplicated total of people you expect to serve in 2016, number that are low/moderate income, and the number of them that are Evanston residents. If an existing program, provide the same numbers for 2015. Federal regulations do not allow CDBG funds to replace existing program funding. Programs funded in 2015 must show an increase in people served if applying for an increase in CDBG funding. 5. Describe your program. Be specific about the activities/services provided, days/times of services and the frequency/duration of service for the average participant. Is there a wait list? If yes, explain its size and the length of wait time. The YJC is committed to helping youth develop the skills and competencies to work and create a path to a career. YJC designed a service delivery model that begins with a foundational set of services, and personalizes support based upon the needs of the youth. Intake: The agency’s intake procedure begins with an orientation for all new clients. Led by YJC staff, the orientation gives an overview of all agency services, client expectations and responsibilities. The process also includes an application and assessments to determine goals, barriers and needs and determine which services are the best fit for the situation. One assessment, TABE testing (Test for Adult Basic Education) provides insight into a client’s educational foundation and whether additional education or tutoring is required to successfully gain employment. Job Readiness Training (JRT): JRT is a series of integrated workshops for all youth who are not in school or working. JRT teaches both hard and soft skills to as many as 20 youth per cohort. Sessions last 8 days for 4 hours and include topics such as workplace expectations, resume development, 1500 Unduplicated people to be served in 2016 750 Unduplicated Evanston residents to be served in 2016 1350 Unduplicated low/moderate income people to be served in 2016 600 Unduplicated low/moderate income Evanston residents to be served in 2016 1500 Unduplicated people to be served in 2015 1200 Unduplicated Evanston residents to be served in 2015 1400 Unduplicated low/moderate income people to be served in 2015 1000 Unduplicated low/moderate Evanston residents to be served in 2015 9,300.009,300.00 TOTAL 405 of 445 interviewing techniques, professionalism, conflict resolution, self-esteem, and work ethic. The overarching goal of JRT is to prepare youth for the world of work. Career Advising: The client is assigned a Career Advisor, who develops an Individual Goal Plan (IGP). The Career Advisor closely follows the client through the entire process of training, placement and follow-up stages, working to identify and initiate solutions to barriers that may impede employment success. Job Placement: When youth are ready to enter the workforce, the Career Advisor and Employment Outreach Specialist identify employment opportunities that best fit the client’s interests and skills. YJC targets jobs in high growth industry sectors, such as health care, retail, manufacturing and transportation. Retention Support: Career Advisors provide ongoing support and consistent monitoring of the client’s employment experience. Support includes check- ins at 7, 14, 30 and 90 days; site visits at 30 days, 6 months and one year. Career Advisors identify challenges before they become issues, document processes and work with the Employer Outreach Coordinator and supervisors to resolve unique challenges. The Youth Job Center is open year-round Monday-Friday, 9:00- 5:00 PM. The frequency and duration of services averages out to be about 40-50 hours per client. 6. Describe the number, qualifications and experience of program staff. Will new staff be hired and is this dependent on City funding? Will the staff be retained if City funding is not received in future years? Provide your staff to participant ratio and any requirements for program licensing or accreditation. The YJC employs 12 full time staff and two part-time staff. Staffing is not contingent exclusively on CDBG funding; however, the YJC relies on all of its funders to support staff and programming. Working directly in the youth employment programs are the following staff: Jeanne Burgmann is the Employer Outreach Coordinator and her role is to establish, nurture and sustain employer partnerships so that the YJC can refer clients for open positions and provide post-placement support. Her previous work has been focused on youth development as a Youth Advocate in a transitional living program for young men in the Illinois child welfare system. Prior to that, Ms. Burgmann worked in both the office and as a teacher’s assistant in a South Side Chicago Public School. She received her BA from Washington University in St. Louis and was inducted into the Phi Beta Kappa Honor Society. Len Felton is a Career Advisor and he provides employment counseling, coaching, placement and supplemental support to the YJC clients and coordinates the Career Pathways program. Felton earned his BS degree in English from the University of Wisconsin-La Crosse and is a respected high school coach in his spare time. Renetta Porte is the Intake and Program Specialist and she is the first point of contact for all services at the YJC. She conducts client intake interviews which includes overseeing the YJC application process and testing. Ms. Porte has been a staff member for over 10 years and was once a YJC client. Nzinga West is the Program Manager for High School Programs at the YJC and is responsible for developing, implementing, and managing programs and services for youth in 9-12 grades. Over the last decade, Nzinga has gained a wealth of experience in youth programs and development by partnering with a variety of community stakeholders in both Springfield and Chicago, including the Springfield and Chicago Public School Districts, Springfield Urban League, Inc., the YWCA, University of Illinois, and the Illinois Department of Public Health – Center for Minority Health Services to ensure that all youth are able navigate the resources and opportunities that ensure their academic and career success. 7. Describe program goals and outcomes you anticipate in 2016, including any change from 2015. What data are collected and used to analyze your program and measure success? Who is responsible for ensuring the program is implemented as planned? The YJC monitors and evaluates program and client success through using both quantitative and qualitative metrics. YJC uses Social Solutions’ electronic client management software Efforts to Outcome (ETO). ETO is a performance management system that tracks client progress, outreach, placements and other metrics. ETO gives YJC the increased ability to monitor program quality and the impact of the services provided. ETO allows for enhanced employer relationship tracking, so YJC is able to track the effectiveness of placements and potentially address any gaps that exist between the needs of the employers and the needs of jobseekers. ETO provides YJC a clear view of overall performance and ongoing impact of services. In addition to ETO, YJC staff developed and are revising qualitative surveys to both clients and employers. Once the surveys have been finalized the implementation process will be defined and implemented. Data is a critical component to ensure program quality and efficiency. YJC has the tools in place and are improving allocation of resources to strengthen overall agency services and measure client progress. All program results are shared with the YJC Board of Directors and supporters through annual reports and program updates. In 2015, YJC staff will receive additional ETO training to allow career advisors access to the data that will help them be most effective. In the past, career advisers recorded information regularly without accessing it, which does not support an ongoing commitment to quality data tracking. This modification will position career advisors to be most effective in data entry to ensure quality results. Specific measurements include, but are not limited to: YJC will serve 350 youth at ETHS that include some training and/or advising 50% of youth (175) served at ETHS will be placed in jobs- temporary or seasonal positions 400 out of school youth will be served by the YJC that include training and/or advising 250 out of school youth will be placed in permanent PT or FT positions 70% (175) of out of school youth in permanent positions will be retained past 90 days 200 out of school youth will be placed in temporary positions 700 Youth will participate in YJC events, job fairs, 1-day information sessions, other 8. Where (address/location) does your program take place and how will clients get to the location or facility? The YJC main office is located at: 1114 Church Street Evanston, IL 60201 It is accessible by car, public transit and walking distance from the Evanston business district. The ETHS office is located at: 1600 Dodge Street 406 of 445 Evanston, IL 60201 It is accessible by car and public transit and is located within the school to serve the student population during the school day. 9. Is the facility and program in compliance with the Americans with Disabilities Act? 10. If "no," explain what areas are not compliant and what accommodations are made for individuals with disabilities. Describe your organization's experience making such accommodations. IF "YES," ENTER "NA." N/A 11. If applying for CDBG funds, how will the program's eligibility for CDBG funding be established? All recipients of CDBG or MHB funds are required to report the income levels and race/ethnicity of participants. MHB funding is not contingent on serving primarily low/moderate income residents. 12. Describe your agency's capacity to undertake the proposed program, including policies and procedures for managing finances and procurement. CDBG applicants, include experience with federal record keeping, eligible uses of federal funds, procurement and other requirements per "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards." The Youth Job Center has the capacity to meet federal reporting guidelines and compliance requirements. The YJC currently receives federal WIOA funding through the Chicago-Cook Workforce Partnership and the Illinois Department of Human Services (IDHS). Youth Job Center was awarded $115,000 from the Illinois Department of Commerce and Economic Opportunity for its Summer Youth Employment Program in June, 2014 and was able to provide 30 additional youth with career pathways training and permanent jobs! The Youth Job Center also received $16,000 from the Department of Commerce and Economic Opportunity to enhance technology services for expanded job-readiness training services. YJC is a well-regarded, well-established agency in the Evanston community. The YJC has been on a strong, upward trajectory the past 8 years and has demonstrated that we have the capacity to manage significant private and public grants and the reporting requirements that come with each. The YJC has reliable systems in place that carefully track the distribution of all funding received. 13. Provide the name, email and phone number of the individual who attended the pre-application meeting. Jill Corr, jcorr@youthjobcenter.org, 847-864-5627 X20 14. Provide a summary of your organization's mission and work including services, organizational structure, size and functions of the board, and any significant changes in the last year. Attach current Strategic Plan on the Documents tab. City of Evanston applicants, enter "NA." The mission of the Youth Job Center remains relevant and strong: "We prepare youth, ages 14-25, for success in the workplace. We provide job- readiness, job-placement and employment support in partnership with employers." We believe that: • Youth can be responsible, contributing members of their community • Youth gain valuable experience and knowledge in the employment process • Youth overcome barriers to employment when the playing field is leveled through skill-building, education, partnership, and increased opportunity • Employers need a trusted source of job-ready workers • Youth need help in finding a job and starting a career • Work has the power to shape futures and change lives Our Board is 27 members comprised of business and community leaders. It is lead by the Executive Committee. Other committees advise on Communications, Development, Human Resources, Programs, and Finance and Audit. In 2014, the Youth Job Center went through a leadership change that provided an opportunity to make internal changes to programs, practices and process. Through late 2014 and early 2015, YJC staff identified opportunities to shift to an outcomes-focused prioritization of activities, which included modification of programs, and in some cases, not continuing programs. This process has resulted in a modified direction that shifts how the agency provides service delivery at every step. It also required modifications in what how we measure success to ensure we remain focused on changing outcomes for youth. High School Programs For 15 years, the Youth Job Center has had a partnership with Evanston Township High School (ETHS) providing assistance to students with job searches, resumes, interviewing techniques, and job applications. In 2014, the program was expanded to Roger C. Sullivan High School in Chicago. Each partnership includes a half-time staff person onsite who works closely with students and school staff to provide first positive job experiences for 16 –18 year olds. Out of School Youth All support for out of school youth begin with the YJC Core Program, the agency's foundational set of services that are key to the success of all YJC’s additional programs. Core consists of five phases: Intake and Assessment, Job Readiness Training (JRT), Career Advising, Job Placement, and Retention Support. Through this process youth are at times referred to specific programs depending upon their needs and goals. These programs provide additional support to build the skills necessary to be successful on the job. 15. All organizations receiving CDBG funds are required to have a DUNS number. Please enter your organization's DUNS number in gfedcb Yes gfedc No gfedcb Limited Clientele (include form used to document income in document upload section) gfedc Presumed eligible (severely disabled adults, abused children, battered spouses or homeless) gfedc NA (applying for MHB only) 407 of 445 the space below. If you do not already have a DUNS number, enter "NA." (City of Evanston applicants, enter 074390907) 16-424-2687 16. Certification: I certify that I am authorized by the Board of Directors or governing body to submit this application for 2016 CDBG and/or MHB funding and that, to the best of my knowledge, the information in this application is true and correct. Enter the name and title of the individual submitting this application. Jill Corr Budget Funding Sources/Revenues 2015 2016 2016 Committed City of Evanston CDBG $ 20,000.00 $ 50,000.00 City of Evanston Mental Health Board Funds Corporate/Foundation Grants $ 600,000.00 $ 540,000.00 Individual Giving $ 125,000.00 $ 150,000.00 Special Events (Net) $ 125,000.00 $ 200,000.00 Government Grants/Contracts $ 350,401.00 $ 396,575.00 $ 334,500.00 Other/In-kind $ 0.00 $ 1,000.00 $ 0.00 Total $ 1,220,401.00 $ 1,337,575.00 $ 334,500.00 Funding Uses/Expenses 2015 2016 Total 2016 CDBG 2016 MHB Salaries/Fringe $ 764,000.00 $ 750,375.00 $ 50,000.00 Management & General $ 0.00 $ 124,500.00 Direct Program Expenses $ 313,649.00 $ 280,000.00 Occupancy $ 106,900.00 $ 106,700.00 Operating Expenses $ 16,500.00 $ 76,000.00 Total $ 1,201,049.00 $ 1,337,575.00 $ 50,000.00 $ 0.00 Budget Narrative The YJC budget is similar in scope to the previous year. We anticipate continued support from our corporate and foundation sponsors as well as individual giving support. The State of Illinois discontinued the Summer Youth Employment Program and the Community Youth Employment Program which YJC had participated in the past. Program Outcomes Program Outcomes Outcome Indicator (How was success measured?) Goal # (G): Jan- Mar G: Apr- Jun G: Jul- Sep G: Oct- Dec Goal Total Actual # (A): Jan- Mar A: Apr- Jun A: Jul- Sep A: Oct- Dec Actual Total 1 YJC will serve 350 youth at ETHS # of students who receive services that include some training and/or advising 50 150 50 100 350 0 2 400 out of school youth will be served by the YJC # of out of school youth who receive services that include training and/or advising 75 150 75 100 400 0 3 70% of out of school youth in permanent positions will be retained past 90 days 175 youth will exceed 90 days on the job 40 50 40 45 175 0 4 200 out of school youth will be placed in temporary positions # of youth placed in subsidized internships 50 50 50 50 200 0 5 700 Youth will participate in YJC events, job fairs Youth who participate in Job fairs, 1-day information sessions, other 150 300 100 150 700 0 Total 365 700 315 445 1,825 0 0 0 0 0 Program Line Item Expenditures Budget CDBG Funds MHB Funds Q1 Jan-Mar Q2 Apr-Jun Q3 Jul-Sep Q4 Oct-Dec Spent to Date 1 $ 0 408 of 445 2 $ 0 3 $ 0 4 $ 0 5 $ 0 6 $ 0 7 $ 0 8 $ 0 9 $ 0 10 $ 0 11 $ 0 12 $ 0 13 $ 0 14 $ 0 Total 0 0 0 0 0 0 0 $0 Program Line Item Funding Budget CDBG Funds MHB Funds Q1 Jan-Mar Q2 Apr-Jun Q3 Jul-Sep Q4 Oct-Dec Spent to Date 1 $ 0 2 $ 0 3 $ 0 4 $ 0 5 $ 0 6 $ 0 7 $ 0 8 $ 0 9 $ 0 10 $ 0 11 $ 0 12 $ 0 13 $ 0 14 $ 0 Total 0 0 0 0 0 0 0 $0 Documents Documents Requested *Required?Attached Documents * REQUIRED FOR ALL EXTERNAL APPLICANTS. Audited financial statement and Form 990 for the most recent completed fiscal year. gfedc 990 REQUIRED FOR ALL EXTERNAL APPLICANTS. Most recent annual report or a summary of the organization's prior year's activities and accomplishments. gfedc annual report Federal 501(c)(3) letter of determination verifying tax-exempt status (NEW APPLICANTS and agencies that have not received CDBG in the last two years). gfedc Non-discrimination & equal employment opportunity policies, and Affirmative Action Plan (NEW APPLICANTS or organizations funded in 2015 only if changed). gfedc Articles of incorporation/bylaws (NEW APPLICANTS or organizations funded in 2015 only if changed). gfedc Brief biographies of key staff (NEW APPLICANTS and funded agencies with staff changes in 2015). gfedc Plan to address accessibility issues, including who to contact with questions/issues, policies for responding to grievances/complaints and the time period for providing a written response (new applicants or previously funded agencies if changed). gfedc Supplemental information relating to your program or agency, as applicable. gfedc Strategic Plan 409 of 445 Application ID: 41404 Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com ©2002-2016 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser * ZoomGrants™ is not responsible for the content of uploaded documents. Form used to document income of participants to establish CDBG eligibility if Limited Clientele indicated in Question 11. gfedc client intake form HUD Family income limits used to determine eligibility for CDBG funding and for reporting demographic characteristics of participants. download template gfedc 2016 CDBG-MHB Application review Meeting Schedule. Please note that the order in which applications will be reviewed is not finalized. download template gfedc REQUIRED FOR ALL EXTERNAL APPLICANTS: Conflict of Interest Disclosure. Evanston and Federal policies require the disclosure of any possible conflict of interest in the provision of funding. Download and complete the attached form, then upload here. download template gfedc CoI form REQUIRED FOR ALL EXTERNAL APPLICANTS. Chart of Accounts used to define each class of items for which money or the equivalent is spent or received, and to organize and segregate expenditures, revenue, assets and liabilities. gfedc chart of accounts Budget detail - if the form on the budget tab does not have enough lines to break out each funding source of $20,000 or more, attach detail for categories such as Foundation Grants here. gfedc 410 of 445 Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ City of Evanston Community Development 2016 CDBG Public Services & Mental Health Board - City of Evanston 8/21/2015 deadline City of Evanston Mayor's Summer Youth Employment Program $ 25,000 Requested $ 0 If requesting only MHB funds, amount will be the same as Total; if requesting CDBG only, amount will be zero. Submitted: 8/18/2015 7:16:27 PM (Pacific) Project Contact Kevin Brown kebrown@cityofevanston.org Tel: 847-448-8042 Additional Contacts Christina Ferraro City of Evanston 2100 Ridge Avenue Evanston, IL 60201 City Manager Wally Bobkiewicz wbobkiewicz@cityofevanston.org Telephone847-448-8042 Fax 847-448-8051 Web www.cityofevanston.org Pre-Application (Letter of Intent) All Applicants Complete Questions 1-8 and attach Documents 1. Organization Name and Program for which you are requesting funding. City of Evanston Mayor's Summer Youth Employment Program 2. Type of organization 3. Is your organization an affiliate of a regional or statewide social service agency? 4. If yes, provide the organization name and a brief explanation of the relationship. If there is a local board, describe its decision- making authority. If no, enter NA below. Attach the list of local board members as well as the parent organization board below. N/A 5. Is your organization accredited? 6. If yes, provide the name of the accrediting body and the date of your most recent accreditation. If no, enter NA below. N/A 7. People served: Check all that apply. gfedc Section 501(c)(3) Organization gfedc Government agency gfedcb City of Evanston Department gfedc Other: gfedcb No gfedc Yes gfedc Yes gfedcb No gfedcb Youth 0-15 years gfedcb Youth & young adults 16-24 years gfedc Adults 25-54 years gfedc Older adults/seniors 55+ years gfedc Other: 411 of 445 8. Funding request is: Programs funded in 2015 should be classified as renewal even if amount requested is different from 2015 grant. New Applicants or Programs Complete Questions 9-10 (renewal applicants enter NA) 9. NEW APPLICANTS OR AGENCIES FUNDED IN 2015 APPLYING FOR A PROGRAM NOT FUNDED IN 2015 ONLY: Briefly describe your program and summarize its goals and accomplishments. IF CURRENTLY FUNDED, ENTER "NA." Include a description of program participants (age, gender, income level, family status, etc.) and the number of Evanston residents it serves annually. N/A 10. NEW APPLICANTS OR CURRENTLY FUNDED AGENCIES APPLYING FOR A PROGRAM NOT CURRENTLY FUNDED ONLY: Explain what unmet need it addresses, how the need was identified, any alternatives considered to address it, and describe your capacity to implement it. If a new program launch, detail your organization's programmatic and funding capacity, including other funding that is committed or being sought for the program. N/A gfedcb Renewal of 2015 CDBG funding gfedc Renewal of 2015 MHB funding gfedc New request for CDBG gfedc New request for MHB Documents Requested *Required?Attached Documents * Current year agency operating budget. (City of Evanston applicants, please upload a blank page). gfedcb Blank Board of Directors, including professional affiliations and home addresses. If a regional organization with a local board of directors, attach listings of both boards gfedcb Blank 2 REQUIRED FOR ALL EXTERNAL APPLICANTS. Agency Organization Chart that identifies reporting relationship between staff implementing program for which funding is requested and senior management. gfedcb Blank 3 Application Questions 1. Provide a summary of your program, including the need(s) that it addresses. How long has your program existed and how has it grown or changed? How long do you expect to continue providing this service? If applying for CDBG funds, describe the need(s) identified in the 2015-2019 Consolidated Plan that your program addresses. The Mayor’s Summer Youth Employment Program (MSYEP) began in 1992, and for more than twenty years has provided skills and workforce opportunities for thousands of Evanston youth ages 14-18. As a workforce development and non-law enforcement crime prevention initiative, the MSYEP emphasizes real-world labor expectations, increases the awareness of services offered by local community based organizations, and provides opportunities for career instruction, financial literacy training, occupational skills training, and social/emotional growth. The program gives participating youth up to nine weeks of entry-level work experience in a variety of jobs at community based organizations, city government departments, and private sector businesses. In 2014, MSYEP employed more than 500 Evanston youth. 2. Who participates in or benefits from your program or services? Describe them in terms of age, gender, race/ethnicity, family status, income level and other relevant or defining characteristics. Detail any eligibility requirements. The City of Evanston Youth and Young Adult Program serves all Evanston youth and young adults ages 14 to 26 that reside in the City of Evanston. The program target and emphasis is upon youth and young adults classified as "Opportunity Youth". These young people have been classified as the one in six young adults ages 14 to 24 that are disconnected from both education and work. They are also disconnected from the systems and pathways that lead to successful and productive lives. Evanston mirrors the national data for "Opportunity Youth" that reports as follows: In the summer of 2015, the unemployment rate for youth ages 16 to 24 was more than 47%. The unemployment rate for African American youth was 56.4%, for Latino youth 56.2%, for young women 58.2%, and for Asian youth 44.6%. Also, three out of five grew up in a poor or working class family; 51% reported that there are no jobs where they live; 50% reported that they do not have enough work experience; 47% reported that they do not have enough education; and 32% said that they do not know how to prepare a resume. In 2015, about 70% of the Mayor's Summer Youth Employment Program (MSYEP) participants were low to moderate income. Over the last 5 years, the program has consistently averaged roughly 50% male and 50% female participants, with roughly 70% of participants being African American. Participants must be Evanston residents. 3. What other agencies address this need, how do you collaborate with them to avoid duplication of services, and what successes and challenges have you experienced? What sets your services apart from others? Include agencies that serve Evanston residents but are not located here. The MSYEP works in partnership with Evanston Township High School, the Youth Job Center of Evanston, The James B. Moran Center for Youth Advocacy, Northwestern University's Family Institute, and the Chicago School of Psychology. Each partner agency provides supports and services 412 of 445 that enhance the program. ETHS provides facility space for training, the Youth Job Center provides job readiness training, Northwestern and the Family Institute provide mental health supports and training for program participants. MSYEP has been nationally recognized by the United States Conference of Mayors as an outstanding model employment program. 4. Complete the chart below with the unduplicated total of people you expect to serve in 2016, number that are low/moderate income, and the number of them that are Evanston residents. If an existing program, provide the same numbers for 2015. Federal regulations do not allow CDBG funds to replace existing program funding. Programs funded in 2015 must show an increase in people served if applying for an increase in CDBG funding. 5. Describe your program. Be specific about the activities/services provided, days/times of services and the frequency/duration of service for the average participant. Is there a wait list? If yes, explain its size and the length of wait time. There are four major goals for the MSYEP: • Non-Law Enforcement Crime Prevention Components of the MSYEP focus on City funded and subsidized employment, internships, and job skills building for at-risk youth attending Evanston summer school programs. Promoting prosocial bonding with social and business institutions within the community increases positive social control and protects against delinquency. Routine activities theory is connected to the idea that engaged and supervised young people leads to reductions in unlawful offending. • Help Youth to Obtain Work Readiness Skills Most youth are not adequately prepared to reach or accomplish goals which they have envisioned for themselves. The City of Evanston provides access to job readiness training programs through the Youth Job Center of Evanston and Evanston Township High School. The curriculum and instructional strategies make work a central context for learning and help program participants to acquire work readiness skills. Job applicants are required to complete and submit an on-line employment application as they would need to do in the real world of work. Youth who are offered employment are required to attend a mandatory workplace preparation orientation. • Help Youth Identify Career Interests – In Demand Careers - and Acquire Good Work Habits and Skills Youth who participate in this program are fortunate enough to be at an age where they can explore and evaluate their career interests and goals. The City of Evanston in partnership with Evanston Township High School (ETHS) help youth to become more aware of the in-demand occupational training programs offered at ETHS. All program participants receive counseling and information about the Career and Technical Education Programs offered at ETHS. The MSYEP encourages students to utilize Naviance – the college and career readiness platform, utilized at ETHS, that helps connect academic achievement to post-secondary goals. Their employment experiences allow them to develop and maintain excellent work habits and develop new skills that could translate into additional job opportunities. • Bring Sustainable Employee Skills and Expertise to City of Evanston Businesses One of the best components about this program is that Evanston youth are employed by the City of Evanston, local private businesses, Northwestern University and non-profit organizations. Skills obtained through this program are transferable to future careers and to the City of Evanston and Evanston businesses. The MSYEP offers youth an opportunity to obtain real world training and support that introduces them to the opportunities that will enable them to get jobs in specific in-demand industries, and also advance over time to successfully complete higher levels of education and/or workplace credentials. Program Structure MSYEP employs Evanston youth 14-18 for up to 9 weeks in full and part-time local governmental positions throughout the City of Evanston and with local private businesses. Employment start and end dates vary to accommodate the needs of employers, but typically run between June and August. A job fair is typically held where employers interview and hire potential employees. To better prepare students for work, job readiness training sessions are held for all student applicants and for students that are eventually hired. 6. Describe the number, qualifications and experience of program staff. Will new staff be hired and is this dependent on City funding? Will the staff be retained if City funding is not received in future years? Provide your staff to participant ratio and any requirements for program licensing or accreditation. The Youth and Young Adult Division consists of 2 full-time managers, 4 full-time outreach workers, and one part-time outreach worker. CDBG funding would support two seasonal summer supervisors for participants working in the City of Evanston Public Works Department. The two full-time managers possess advanced degrees and have more than 40 years of youth development program experience between them. The outreach workers have been trained in gang mediation, job readiness, and possess community college credits. Although tasked with various responsibilities, each staff 559 Unduplicated people to be served in 2016 559 Unduplicated Evanston residents to be served in 2016 391 Unduplicated low/moderate income people to be served in 2016 391 Unduplicated low/moderate income Evanston residents to be served in 2016 559 Unduplicated people to be served in 2015 559 Unduplicated Evanston residents to be served in 2015 391 Unduplicated low/moderate income people to be served in 2015 391 Unduplicated low/moderate Evanston residents to be served in 2015 3,800.003,800.00 TOTAL 413 of 445 member is responsible for establishing relationships with community leaders, school personnel, health care and social work providers, community based organizations, businesses, and caring adults to support young people in their pursuit of a positive life path. Two staff members have completed Leadership Evanston, and one staff member has completed the City of Evanston Citizens Police Academy. 7. Describe program goals and outcomes you anticipate in 2016, including any change from 2015. What data are collected and used to analyze your program and measure success? Who is responsible for ensuring the program is implemented as planned? MSYEP Program Goals There are four major goals for the MSYEP: • Non-Law Enforcement Crime Prevention Components of the MSYEP focus on City funded and subsidized employment, internships, and job skills building for at-risk youth attending Evanston summer school programs. Promoting prosocial bonding with social and business institutions within the community increases positive social control and protects against delinquency. Routine activities theory is connected to the idea that engaged and supervised young people leads to reductions in unlawful offending. • Help Youth to Obtain Work Readiness Skills Most youth are not adequately prepared to reach or accomplish goals which they have envisioned for themselves. The City of Evanston provides access to job readiness training programs through the Youth Job Center of Evanston and Evanston Township High School. The curriculum and instructional strategies make work a central context for learning and help program participants to acquire work readiness skills. Job applicants are required to complete and submit an on-line employment application as they would need to do in the real world of work. Youth who are offered employment are required to attend a mandatory workplace preparation orientation. • Help Youth Identify Career Interests – In Demand Careers - and Acquire Good Work Habits and Skills Youth who participate in this program are fortunate enough to be at an age where they can explore and evaluate their career interests and goals. The City of Evanston in partnership with Evanston Township High School (ETHS) help youth to become more aware of the in-demand occupational training programs offered at ETHS. All program participants receive counseling and information about the Career and Technical Education Programs offered at ETHS. The MSYEP encourages students to utilize Naviance – the college and career readiness platform, utilized at ETHS, that helps connect academic achievement to post-secondary goals. Their employment experiences allow them to develop and maintain excellent work habits and develop new skills that could translate into additional job opportunities. • Bring Sustainable Employee Skills and Expertise to City of Evanston Businesses One of the best components about this program is that Evanston youth are employed by the City of Evanston, local private businesses, Northwestern University and non-profit organizations. Skills obtained through this program are transferable to future careers and to the City of Evanston and Evanston businesses. The MSYEP offers youth an opportunity to obtain real world training and support that introduces them to the opportunities that will enable them to get jobs in specific in-demand industries, and also advance over time to successfully complete higher levels of education and/or workplace credentials. 8. Where (address/location) does your program take place and how will clients get to the location or facility? The program office is at the Lorraine Morton Civic Center 2100 Ridge Ave, Evanston, IL 60201. Clients are able to walk to the facility or use public transportation. 9. Is the facility and program in compliance with the Americans with Disabilities Act? 10. If "no," explain what areas are not compliant and what accommodations are made for individuals with disabilities. Describe your organization's experience making such accommodations. IF "YES," ENTER "NA." NA 11. If applying for CDBG funds, how will the program's eligibility for CDBG funding be established? All recipients of CDBG or MHB funds are required to report the income levels and race/ethnicity of participants. MHB funding is not contingent on serving primarily low/moderate income residents. 12. Describe your agency's capacity to undertake the proposed program, including policies and procedures for managing finances and procurement. CDBG applicants, include experience with federal record keeping, eligible uses of federal funds, procurement and other requirements per "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards." The MSYEP has operated as a City of Evanston program since 1992 and has adhered to all federal guidelines, policies, and regulations in that period of time. 13. Provide the name, email and phone number of the individual who attended the pre-application meeting. Kevin L. Brown kebrown@cityofevanston.org 847-448-8042 gfedcb Yes gfedc No gfedcb Limited Clientele (include form used to document income in document upload section) gfedc Presumed eligible (severely disabled adults, abused children, battered spouses or homeless) gfedc NA (applying for MHB only) 414 of 445 14. Provide a summary of your organization's mission and work including services, organizational structure, size and functions of the board, and any significant changes in the last year. Attach current Strategic Plan on the Documents tab. City of Evanston applicants, enter "NA." N/A 15. All organizations receiving CDBG funds are required to have a DUNS number. Please enter your organization's DUNS number in the space below. If you do not already have a DUNS number, enter "NA." (City of Evanston applicants, enter 074390907) 074390907 16. Certification: I certify that I am authorized by the Board of Directors or governing body to submit this application for 2016 CDBG and/or MHB funding and that, to the best of my knowledge, the information in this application is true and correct. Enter the name and title of the individual submitting this application. Kevin L Brown, Community Services Manager Budget Funding Sources/Revenues 2015 2016 2016 Committed City of Evanston CDBG $ 19,498.00 $ 25,000.00 City of Evanston Mental Health Board Funds City of Evanston General Fund $ 388,940.00 $ 283,940.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Total $ 408,438.00 $ 308,940.00 $ 0.00 Funding Uses/Expenses 2015 2016 Total 2016 CDBG 2016 MHB Seasonl Employees $ 349,498.00 $ 250,000.00 $ 25,000.00 Cell Phone Allowance $ 2,016.00 $ 2,016.00 IMRF $ 30,624.00 $ 30,624.00 Printing $ 1,000.00 $ 1,000.00 Rental of Vans $ 15,000.00 $ 15,000.00 Clothing $ 2,500.00 $ 2,500.00 Food $ 3,500.00 $ 3,500.00 Tools and Safety Equipment $ 4,300.00 $ 4,300.00 $ 0.00 $ 0.00 Total $ 408,438.00 $ 308,940.00 $ 25,000.00 $ 0.00 Budget Narrative The City of Evanston is on a calendar fiscal year (Jan. - Dec.). In 2014 the City of Evanston Youth and Young Adult Program received a 107,000 grant from the Department of Homeland Security and Emergency Management that was applied to the 2014-2015 MSYEP for job salaries. In fiscal year 2015, approximately $80,000 of those funds were applied to the program. Because of the federal fiscal issues it is not likely that the program will receive the grant for the 2016 fiscal year. The MSYEP is requesting $25,000 for fiscal year 2016 to fund 2 seasonal supervisors to supervise approximately 30 participants that will be employed in the Public Works Department. The $25,000 will cover the salaries of the supervisors for 9 weeks. These are temporary positions. City of Evanston Departments have been asked to cut a minimum of 3% from Department budgets. Program Outcomes Program Outcomes Outcome Indicator (How was success measured?) Goal # (G): Jan-Mar G: Apr- Jun G: Jul- Sep G: Oct- Dec Goal Total Actual # (A): Jan-Mar A: Apr- Jun A: Jul- Sep A: Oct- Dec Actual Total 1 0 0 2 0 0 3 0 0 4 0 0 5 0 0 Total 0 0 0 0 0 0 0 0 0 0 415 of 445 Program Line Item Expenditures Budget CDBG Funds MHB Funds Q1 Jan-Mar Q2 Apr-Jun Q3 Jul-Sep Q4 Oct-Dec Spent to Date 1 $ 0 2 $ 0 3 $ 0 4 $ 0 5 $ 0 6 $ 0 7 $ 0 8 $ 0 9 $ 0 10 $ 0 11 $ 0 12 $ 0 13 $ 0 14 $ 0 Total 0 0 0 0 0 0 0 $0 Program Line Item Funding Budget CDBG Funds MHB Funds Q1 Jan-Mar Q2 Apr-Jun Q3 Jul-Sep Q4 Oct-Dec Spent to Date 1 $ 0 2 $ 0 3 $ 0 4 $ 0 5 $ 0 6 $ 0 7 $ 0 8 $ 0 9 $ 0 10 $ 0 11 $ 0 12 $ 0 13 $ 0 14 $ 0 Total 0 0 0 0 0 0 0 $0 Documents Documents Requested *Required?Attached Documents * REQUIRED FOR ALL EXTERNAL APPLICANTS. Audited financial statement and Form 990 for the most recent completed fiscal year. gfedc REQUIRED FOR ALL EXTERNAL APPLICANTS. Most recent annual report or a summary of the organization's prior year's activities and accomplishments. gfedc Federal 501(c)(3) letter of determination verifying tax-exempt status (NEW APPLICANTS and agencies that have not received CDBG in the last two years). gfedc Non-discrimination & equal employment opportunity policies, and Affirmative Action Plan (NEW APPLICANTS or organizations funded in 2015 only if changed). gfedc Articles of incorporation/bylaws (NEW APPLICANTS or organizations funded in 2015 only if changed). gfedc Brief biographies of key staff (NEW APPLICANTS and funded agencies with staff changes in 2015). gfedc Plan to address accessibility issues, including who to contact with questions/issues, policies for responding to gfedc 416 of 445 Application ID: 41413 Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com ©2002-2016 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser * ZoomGrants™ is not responsible for the content of uploaded documents. grievances/complaints and the time period for providing a written response (new applicants or previously funded agencies if changed). Supplemental information relating to your program or agency, as applicable. gfedc Form used to document income of participants to establish CDBG eligibility if Limited Clientele indicated in Question 11. gfedc HUD Family income limits used to determine eligibility for CDBG funding and for reporting demographic characteristics of participants. download template gfedc 2016 CDBG-MHB Application review Meeting Schedule. Please note that the order in which applications will be reviewed is not finalized. download template gfedc REQUIRED FOR ALL EXTERNAL APPLICANTS: Conflict of Interest Disclosure. Evanston and Federal policies require the disclosure of any possible conflict of interest in the provision of funding. Download and complete the attached form, then upload here. download template gfedc REQUIRED FOR ALL EXTERNAL APPLICANTS. Chart of Accounts used to define each class of items for which money or the equivalent is spent or received, and to organize and segregate expenditures, revenue, assets and liabilities. gfedc Budget detail - if the form on the budget tab does not have enough lines to break out each funding source of $20,000 or more, attach detail for categories such as Foundation Grants here. gfedc 417 of 445 767,055$ Applicant Organization Program/Project Name 2015 Request 2015 Allocation % of Request 2016 Request 2016 Approved Allocation Public Services Childcare Network of Evanston Learning Together $ 44,000 39,900$ 91% $ 42,500 $ 39,900 Childcare Network of Evanston Scholarships $ 110,000 93,850$ 85% $ 98,500 $ 83,855 Family Focus Pregnant and Parenting Teens $ 16,900 12,100$ 72% $ - Family Focus Primary Prevention $ 27,000 24,000$ 89% $ - Family Focus Afterschool Program $ - -$ $ 35,000 $ 29,895 Housing Options for the Mentally Ill Mental Health Clinical Services $ 58,837 58,900$ 100% $ 60,000 $ 58,900 Housing Options for the Mentally Ill I-WORK Program $ - LAF (Legal Assistance Foundation)Evanston Legal Services $ 20,000 14,900$ 75% $ 20,000 $ 11,900 Meals at Home Meals at Home $ 10,000 8,000$ 80% $ 10,000 $ 7,850 North Shore Senior Center Social Services for Seniors & Families $ 40,000 40,000$ 100% $ 50,000 $ 27,000 North Shore Senior Center Grandparents Raising Grandchildren Moran Center for Youth Advocacy Legal & Social Services $ 45,000 41,500$ 92% $ 41,500 $ 41,500 Child Care Center of Evanston Child Care Center of Evanston $ 26,100 22,000$ 84% $ 22,500 $ 19,600 Connections for the Homeless Homeless Stabilization Services $ 60,000 29,700$ 50% $ 60,000 $ 29,700 Infant Welfare Society Infant Welfare Society of Evanston $ 75,429 74,500$ 99% $ 75,000 $ 74,500 Metropolitan Family Services Family Support and Prevention $ 63,300 63,300$ 100% $ 80,000 $ 63,300 Northwest Center Against Sexual Assault Sexual Assault Intervention $ 15,000 15,000$ 100% $ 18,000 $ 16,500 PEER Services Adolescent Substance Abuse Treatment $ 11,000 11,000$ 100% $ 14,000 $ 12,100 PEER Services Adult Substance Abuse Treatment $ 34,000 34,000$ 100% $ 36,400 $ 34,000 PEER Services DIMENSIONS - Dual Diagnosis Treatment $ 43,700 43,700$ 100% $ 45,500 $ 43,700 PEER Services Youth Early Intervention $ 11,200 11,200$ 100% $ 14,000 $ 11,200 Shore Community Services Lois Lloyd Center $ 19,000 18,700$ 98% $ 19,000 $ 19,000 Shore Community Services Residential Services $ 23,000 18,150$ 79% $ 21,000 $ 20,000 City of Evanston - Estimated 2016 MHB Funding Allocation Total Estimated Funds Available Estimated To Be Cut: sflax Page 1 2/24/2016418 of 445 Applicant Organization Program/Project Name 2015 Request 2015 Allocation % of Request 2016 Request 2016 Approved Allocation Trilogy Inc.Evanston Mental Health Care Coordinator $ - -$ $ 35,000 Youth & Opportunity United Youth and Family Services $ 100,000 92,655$ 93% $ 100,000 $ 92,655 Youth & Opportunity United YOU HQ and Youth Center MHB Total $ 853,466 $ 767,055 $ 897,900 $ 737,055 sflax Page 2 2/24/2016419 of 445 For City Council meeting of June 27, 2016 Item H2 Ordinance 46-O-16: Beekeeper License Ordinance Amendments For Introduction To: Members of the Human Services Committee From: Evonda Thomas-Smith, Director, Health and Human Services Subject: 46-O-16 Amending Title 9, Chapter 4, Sections 19 and 20 of the City Code to Include a Requirement for Notice to Adjacent Neighbors to Obtain a Beekeeping License Date: June 20, 2016 Recommended Action: The Human Services Committee (“HSC”) and City staff recommend City Council adopt Ordinance 46-O-16 authorizing amendments to Title 9, Chapter 4, Sections 19 and 20 “Beekeeping,” to include a requirement for notice to adjacent neighbors, as summarized below. Background: On September 15, 2015 during HSC citizen’s comment, a family shared medical concerns of a lethal allergic reaction to bee stings. They shared serious concerns about the current beekeeping ordinance that could cause the resident a life threatening emergency if stung as a result of a close and proximal bee keeping. On October 5, 2015, the same family attended this HSC meeting and requested the members to re- visit the bee keeping ordinance due to a documented medical emergency if stung by a bee from the adjacent property where a licensed bee hive is maintained. The HSC heard more comments from other beekeepers in the Chicagoland area. At the time of the September 15, 2015 meeting, there was one bee keeper licensed in the City of Evanston; currently there are two license holders. The HSC requested that further research be conducted and return with proposed regulations for backyard beekeeping that would allow beekeeping enthusiasts to pursue their hobby on their property, while ensuring that neighbors were notified of this activity. On May 2, 2016, the initial version of Ordinance 46-O-16 was introduced to the HSC. Public comment was made about the notice and consent provisions contained in the initial proposal. At that time, per Aldermanic directive, City staff was instructed to remove adjacent neighbor consent language from the proposed ordinance and include a timeframe for adjacent neighbors to object to the license application and for the HSC to rule on the objection. Memorandum 420 of 445 On June 6, 2016, the HSC reviewed Ordinance 46-O-16, which included a proof of written notice requirement and a 60 day timeframe for adjacent neighbors to object to the license application and for the HSC to rule on the objection. By amendment, the HSC reduced the adjacent neighbor time period for objection from 60 days to 30 days. Additionally, the HSC directed staff to clarify that the proposed Ordinance required all license applicants to comply with the adjacent neighbor notification requirement when applying for a license following the effective date of the proposed amendment. However, license applicants that previously complied with the notification requirement and received a valid beekeeping license, did not have to provide proof of notice for license renewal applications. Summary: The proposed recommendations in Ordinance 46-O-16 are based on the health and safety of all residents, and common best practice for urban beekeeping. In order to minimize negative health and safety impacts for any residents from beekeeping practices, the attached ordinance requires the beekeeping license applicants to provide proof of notice to all persons or entities that are residential landowners, residential renters, business owners, and/or business occupants with properties that share property line(s) with the property for which the applicant seeks the license (collectively “adjacent neighbors”). Municipalities and/or utilities are not considered adjacent neighbors under Section 9-4-19 of this Chapter. Applications for licensure must include written proof of notice to all adjacent neighbors, in a form provided by the City of Evanston. The Health and Human Services Department will create a form usable for applicants. Notification to adjacent neighbors is not required for renewals for any applicant that previously complied with this notification requirement in receiving a prior valid beekeeping license from the City. Applicants must also submit proof of registration of the colonies with the State of Illinois Department of Agriculture; and be in compliance with the other requirements of the beekeeping ordinance. Additionally, the ordinance provides adjacent neighbors with the ability to object to the license application within a 30 day timeframe by providing written notice to the Director of Health and Human Services. The Human Services Committee would then have the authority to hear the objection and rule on the same. Legislative History: Ordinance 65-O-06 ------------------------------------------------------------------------------------- Attachments: Ordinance 46-O-16 Amending City Code Title 9, Chapter 4, Sections 19 and 20, “Beekeeping,” to Include Requirement for Notice to Adjacent Neighbors 421 of 445 4/28/2016 6/1/2016 6/15/2016 46-O-16 AN ORDINANCE Amending City Code Title 9, Chapter 4, Sections 19 and 20, “Beekeeping,” to Include Requirement for Notice to Adjacent Neighbors NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Legislative Statement. The Illinois Supreme Court provides that “[i]f a subject pertains to local government and affairs, and the [Illinois] legislature has not expressly preempted home rule, municipalities may exercise their power.” Palm v. 2800 Lake Shore Drive Condominium Ass’n, 988 N.E.2d 75, 82-83 (2013), citing City of Chicago v. StubHub, Inc., 979 N.E.2d 844 (2011). The powers of a home rule unit such as Evanston are to be construed liberally pursuant to Article VII, § 6(m) of the Illinois Constitution, and Evanston’s powers as a home rule authority are: “…to be given the broadest powers possible.” Scadron v. City of Des Plaines, 153 Ill. 2d 164, 174 (1992). Home rule municipalities are constitutionally conferred with tremendous authority and latitude to address local issues and concerns. The Illinois Constitution provides that a home rule unit may: exercise any power and perform any function pertaining to its government and affairs including, but not limited to, the power to regulate for the protection of the public health, safety, morals, and welfare; to license; to tax; and to incur debt. Ill. Const. art. VII, § 6. A city’s power to regulate and license for the protection of public health and safety is drawn directly from the Constitution, and any such power must be expressly limited by the 422 of 445 46-O-16 ~2~ General Assembly. See Ill. Const. art. VII, § 6(i). Evanston’s police power also authorizes it to adopt ordinances and to promulgate rules and regulations that pertain to its government and affairs and that protect the public health, safety, and welfare of its citizens. The City Council previously found that honeybees can be maintained within populated areas in reasonable densities without causing a nuisance if the bees are properly located and carefully managed. The City Council finds that bee stings can be a potential medical risk to Evanston citizens, so to the extent that beekeeping may take place, notice to adjacent neighbors is necessary to be aware of the potential medical risk. The City Council finds that there is a compelling governmental interest in the protection of the public health of Evanston citizens to implement additional reasonable regulations in the licensing of beekeepers in the City by requiring license applicants to provide proof of notice to adjacent neighbors. The City Council finds that the passage of this ordinance is in the interests of the health, safety, and welfare of Evanston citizens. The City Council held meetings in compliance with the provisions of the Illinois Open Meetings Act, considered the statements, points and authorities made in the legislative Record, and received additional input from the public. SECTION 2: That Title 9, Chapter 4, Sections 19 and 20, “Beekeeping” and “Violation – Fine,” of the Evanston City Code of 2012, as amended, are hereby amended to read as follows: 423 of 445 46-O-16 ~3~ 9-4-19. - BEEKEEPING. (A) Definitions: As used in this Section, the following words, terms and phrases must shall have the meanings ascribed to them in this Subsection: ADJACENT NEIGHBOR: All persons or entities that are residential landowners, residential renters, business owners, and/or business occupants with properties that share property line(s) with the property for which the applicant seeks the beekeeping license. Municipalities and/or utilities are not considered adjacent neighbors under Section 9-4-19 of this Chapter. APIARY: A place where bee colonies are kept. BEE: Any stage of the common domestic honeybee, Apis mellifera species. COLONY: A hive and its equipment and appurtenances, including bees, comb, honey, pollen, and brood. HIVE: A structure intended for the housing of a bee colony. (B) Hives: All bee colonies must shall be kept in inspectable type hives with removable combs, which must shall be kept in sound and usable condition. (C) Annual Licensing: Beekeepers must shall apply for a City beekeeping license upon bringing any colony into the City. For bee colonies existing within the City prior to the effective date of this Section, beekeepers must shall have two (2) weeks from the date this Section goes into effect to apply for a City beekeeping license. Applications must shall be submitted to the City Manager or his/her designee. At the time of application for a City beekeeping license, the applicant must shall: 1. Submit proof of registration of the colonies with the state of Illinois Department of Agriculture; and 2. Be in compliance with the other requirements of this Section; and 3. Pay a twenty five dollar ($25.00) nonrefundable application fee; and. 4. Submit written proof of notice to all adjacent neighbors, in a form provided by the City Manager or his/her designee. This written proof of notice requirement applies to all applicants following the effective date of this Subsection (C)(4). Notification to adjacent neighbors is not required for renewals by any applicant that previously complied with this notification requirement in receiving a prior valid beekeeping license from the City. a. Upon receipt of notice from the applicant, any adjacent neighbor may file a written objection to the applicant’s license application. In order to object to the 424 of 445 46-O-16 ~4~ applicant’s license application, the adjacent neighbor must file, within 30 days’ receipt of notice, a written objection with the Director of the Health and Human Services Department. Upon receipt of the adjacent neighbor’s timely filed written objection to the applicant’s license application, then the City’s Human Services Committee must hear the objection. The authority to review any objection from any adjacent neighbor, and the authority to grant or deny any applicant’s license application based on any objection in this Subsection (C)(4)(a) must vest with the Human Services Committee. The City beekeeping license must shall be renewed each year by submitting a renewal application to the City Manager or his/her designee no more than two (2) weeks prior to the one year anniversary date of the then current City beekeeping license. At the time of applying for a renewal City beekeeping license, the applicant must shall submit the same documents, comply with the same requirements, and pay the same fee set forth in this Subsections (C)(1)-(3) and required for the initial City beekeeping license application. (D) Fencing, Gates, And Signage: All hives must shall be enclosed by fencing with a secure gate and prominent signage warning of the presence of a hive. (E) Water: Each beekeeper must shall ensure that a convenient source of water is available at all times to the bees so that the bees will not congregate at swimming pools, bibcocks, pet water bowls, birdbaths or other water sources where they may cause human, bird, or domestic pet contact. The water must shall be maintained so as not to become stagnant. (F) Maintenance: Each beekeeper must shall ensure that no bee comb or other materials that might encourage robbing are left upon the grounds of the apiary site. Upon their removal from the hive, all such materials must shall promptly be disposed of in a sealed container or placed within a building or other beeproof enclosure. (G) Queens: In any instance in which a colony exhibits unusually aggressive characteristics by stinging or attempting to sting without due provocation, or exhibits an unusual disposition towards swarming, it must shall be the duty of the beekeeper to requeen the colony. Queens must shall be selected from stock bred for gentleness and nonswarming characteristics. (H) Colony Densities: 1. There must shall be no more than eight (8) apiary sites in each ward in Evanston. 2. For each two (2) colonies, there may be maintained one nucleus colony in a hive structure not exceeding one standard nine and five-eighths inch (9 5/8") depth ten (10) frame hive body with no supers attached as required from time to time for management of swarms. Each such nucleus colony must shall be disposed of or combined with an authorized colony within thirty (30) days after the date it is acquired. 425 of 445 46-O-16 ~5~ (I) Prohibited: The keeping by any person of bee colonies in the City not in compliance with this Section is prohibited. Any bee colony not residing in a hive structure intended for beekeeping, or any swarm of bees, or any colony residing in a standard or homemade hive which, by virtue of its condition, has obviously been abandoned by the beekeeper, is unlawful. 9-4-20. - VIOLATION; FINE. (A) Any person violating the provisions of this Chapter except for Section 9-4-19, "Beekeeping", of this Chapter, must shall be fined not less than ten dollars ($10.00) nor more than five hundred dollars ($500.00) for each offense, and a separate offense must shall be deemed committed upon each and every day such violation continues. (B) For violations of Section 9-4-19, "Beekeeping", of this Chapter any person not in strict compliance with this Section must shall be fined not less than five hundred dollars ($500.00) for each offense, and a separate offense must shall be deemed committed upon each and every day such violation continues. Additionally, any City beekeeping license must shall be mandatorily revoked and no new City beekeeping license must shall be issued to that person, or to any person living on the property where the apiary from which the violation(s) arose was located, for a minimum of one year. (C) In the event a person is found guilty of a violation of Section 9-4-14 of this Chapter, his/her permit to own, keep or harbor or have custody of animals must shall be mandatorily revoked, and no new permit must shall be issued to that person for a minimum of one year. SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and must be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: This ordinance must be in full force and effect after its passage, approval, and publication in the manner provided by law. 426 of 445 46-O-16 ~6~ SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity must not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2016 Adopted: _________________, 2016 Approved: ___________________________, 2016 ________________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Approved as to form: ________________________________ W. Grant Farrar, Corporation Counsel 427 of 445 For City Council meeting of June 27, 2016 Item O1 Ordinance 77-O-16: Establishment of the Housing, Homelessness and Human Relations Commission For Introduction To: Honorable Mayor and Members of the City Council From: Kimberly Richardson, Assistant to the City Manager Wally Bobkiewicz, City Manager Subject: Ordinance 77-O-16, Amending the City Code to Establish the Housing, Homelessness and Human Relations Commission Date: June 21, 2016 Recommended Action: The Rules Committee and staff recommend City Council adopt Ordinance 77-O-16, which amends the City Code to merge the Housing and Homelessness Commission, Human Relations Commission and ADA Advisory Committee into the Housing, Homelessness and Human Relations Commission. Background: This Ordinance consolidates the Human Relations Commission, the ADA Advisory Committee, and the Housing and Homelessness Commission to more effectively and efficiently utilize the City’s resources. The City of Evanston has a Human Relations Commission whose primary function is to improve the human relations within the City; an ADA Advisory Committee that advises the City in pursuing its ongoing commitment to make the City and its programs, services, and activities accessible to all individuals, including individuals with disabilities; and a Housing and Homelessness Commission that is responsive to the needs for change in housing related matter to the end of maintaining a diverse residential environment and to conserve property values within the community and combat homelessness. Legislative History: On June 20, 2016, the City of Evanston Rules Committee approved the changes to ordinance, with one amendment, changing the name of the Commission from Housing and Human Relations Commission to Housing, Homelessness and Human Relations Commission. Attachments: Ordinance 77-O-16 Memorandum 428 of 445 6/13/2016 77-O-16 AN ORDINANCE Amending Portions of the City Code Creating a “Housing, Homelessness, and Human Relations Commission” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Legislative Statement. This Ordinance consolidates the Human Relations Commission, the ADA Advisory Committee, and the Housing and Homelessness Commission to more effectively and efficiently utilize the City’s resources. The City of Evanston has a Human Relations Commission whose primary function is to improve the human relations within the City; an ADA Advisory Committee that advises the City in pursuing its ongoing commitment to make the City and its programs, services, and activities accessible to all individuals, including individuals with disabilities; and a Housing and Homelessness Commission that is responsive to the needs for change in housing related matters to the end of maintaining a diverse residential environment and to conserve property values within the community and combat homelessness. The City Council determines that it is in the best interest of the City to combine all three boards and commissions into a Housing, Homelessness, and Human Relations Commission. Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164). Pursuant to 65 ILCS 5/1-2-1, the City may make all 429 of 445 77-O-16 ~2~ rules and regulations to carry into effect the powers granted to the City, such broad and general grant of authority complementing the City’s home rule powers. At meetings held in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), the City Council considered this Ordinance, heard public comment, and made findings. It is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747(1991)) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (1995)). The City Council finds that creating a more efficient and effective local government by reducing the number of boards and commissions while maintaining high standards are a priority within the City of Evanston. The City Council desires to amend the City Code to combine the functions of the Human Relations Commission, ADA Advisory Committee and the Housing and Homelessness Commission into a newly established Housing, Homelessness, and Human Relations Commission. SECTION 2: Title 2, Chapter 4 of the Evanston City Code of 2012, as amended (“City Code”), is hereby deleted in its entirety and shall read as follows: CHAPTER 4 – HOUSING, HOMELESSNESS, AND HUMAN RELATIONS COMMISSION 2-4-1: PURPOSE. In order to protect and promote the public health, safety, and welfare of the residents, the City Council establishes a Housing, Homelessness, and Human Relations Commission (“Commission”) to provide for the planning, expansion, maintenance, conservation and rehabilitation of Evanston's housing stock and to be responsive to needs for change in housing related matters to the end of maintaining a diverse residential environment and to conserve property values within the community and to combat homelessness. It is further found that the Commission is necessary to monitor and maintain compliance with fair housing and other protections afforded to a ny individual with a disability or who is a member of a protected class. 430 of 445 77-O-16 ~3~ 2-4-2: MEMBERSHIP. The Commission consists of nine (9) members who serve without compensation and are residents of the City of Evanston. The members must include the following: (A) One (1) member who resides in a rental unit in Evanston; (B) One (1) member who is a landlord that owns at least one (1) multi-family building in Evanston; (C) One (1) member of a protected class or who has a background or experience in human rights, fair housing, environmental justice or similar areas; (D) One (1) member who is able to adequately represent the housing needs of seniors; and (E) One (1) member who is an Alderman. 2-4-3: TERM. Commission members are appointed to three (3) year terms by the Mayor with the advice and consent of the City Council. Non-aldermanic members may serve for not more than two (2) full terms. 2-4-4: POWERS AND DUTIES. In carrying out its responsibilities, the Commission must: (A) Evaluate and recommend tools to expand or maintain affordable housing to the Planning and Development Committee; (B) Provide recommendations on the use of the City’s Affordable Housing Fund dollars to the Planning and Development Committee; (C) Provide recommendations on the use of the City’s HOME Investment Partnerships Program (“HOME”) funds to the Planning and Development Committee; (D) Provide recommendations on the use of the City’s Emergency Shelter Grant Program (“ESG”) funds to the Human Services Committee; (E) Oversee the implementation of the City’s Inclusionary Housing Ordinance ; (F) Monitor and review information on cases of discrimination in Evanston that are directed at members of any of the protected classes under federal, state, county or local law; (G) Ensure a referral process for discrimination complaints to the Illinois Department of Human Rights (“IDHR”) and the United States Department of Housing and Urban Development (“HUD”), as appropriate; (H) Fund priority programs and projects that help to preserve and create affordable housing, promote fair housing, and address the needs of the homeless; (I) Submit an annual report to City Council on the goals, activities and accomplishments of the Commission; and 431 of 445 77-O-16 ~4~ (J) Create subcommittees, as necessary, in furtherance of the Commission ’s purpose. 2-4-5: ADOPTION OF RULES; SELECTION OF A CHAIRPERSON. The Commission must annually elect a Chairperson from among its members. The Commission must also adopt rules and regulations necessary to exercise its responsibilities. SECTION 3: Title 2, Chapter 12 of the City Code, “ADA Advisory Board,” is hereby deleted in its entirety and intentionally left blank. SECTION 4: Title 5, Chapter 6 of the City Code, “Evanston Housing and Homelessness Commission,” is hereby deleted in its entirety and intentionally left blank. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance shall be in full force and effect on January 1, 2017. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor 432 of 445 77-O-16 ~5~ Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 433 of 445 For City Council meeting of June 27, 2016 Item O2 Ordinance 78-O-16: Merging the Environment Board and Ladd Arboretum Committee For Introduction To: Honorable Mayor and Members of the City Council From: Kimberly Richardson, Assistant to the City Manager Wally Bobkiewicz, City Manager Subject: Ordinance 78-O-16, Amending the City Code to Merge the Environment Board and Ladd Arboretum Date: June 21, 2016 Recommended Action: The Rules Committee and staff recommend City Council adopt Ordinance 78-O-16, which amends the City Code to merge the Ladd Arboretum Committee functions into the Environment Board. Background: This ordinance merges the duties and responsibilities of the Ladd Arboretum Committee into the City of Evanston’s Environment Board to more effectively and efficiently utilize the City’s resources. The City of Evanston has a Ladd Arboretum Committee whose primary function is to advise and consult with the City Council on development and preservation of the Ladd Arboretum; the City’s Environment Board advises the City Council on issues related to the environment. Legislative History: On June 20, 2016, the City of Evanston Rules Committee approved the changes to ordinance, with one amendment to the powers and duties to raise funds and seek gifts for the development and maintenance of the Ladd Arboretum and to approve disbursements of moneys raised by the Committee for the Ladd Arboretum. .Attachments: Ordinance 78-O-16 Memorandum 434 of 445 6/8/2016 78-O-16 AN ORDINANCE Amending Portions of the City Code Eliminating the Ladd Arboretum Committee and Consolidating Its Functions into the Environment Board NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Legislative Statement. This Ordinance eliminates the Ladd Arboretum Committee and consolidates its functions into the City of Evanston’s Environment Board to more effectively and efficiently utilize the City’s resources. The City of Evanston has a Ladd Arboretum Committee whose primary function is to advise and consult with the City Council on development and maintenance of the Ladd Arboretum; and an Environment Board that advises the City Council on issues related to the environment. The City Council determines that it is in the best interest of the City to consolidate the functions of the Ladd Arboretum Committee into the Environment Board. Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164). Pursuant to 65 ILCS 5/1-2-1, the City may make all rules and regulations to carry into effect the powers granted to the City, such broad and general grant of authority complementing the City’s home rule powers. At meetings held in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), 435 of 445 78-O-16 Page 2 the City Council considered this Ordinance, heard public comment, and made findings. It is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747(1991)) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (1995)). The City Council finds that creating a more efficient and effective local government by reducing the number of boards and commissions while maintaining high standards are a priority within the City of Evanston. The City Council desires to amend the City Code to combine the functions of the Ladd Arboretum Committee into the current City of Evanston Environment Board. SECTION 2: Title 2, Chapter 10 of the Evanston City Code of 2012, as amended (“City Code”), is hereby deleted in its entirety and shall read as follows: CHAPTER 10 – ENVIRONMENT BOARD. 2-10-1: PURPOSE. The purpose of the Environment Board (“Board”) is to support Evanston’s environmental goals of reducing and mitigating climate change impacts, increasing resource efficiency and protecting and restoring natural systems by investigating issues and developing recommendations for City Council, other Boards, Committees and Commissions and City Departments to meet Evanston’s goals. 2-10-2: MEMBERSHIP. The Board consists of eleven (11) members who serve without compensation and are either City residents or employed within the City of Evanston. The members must include the following: (A) Seven (7) members who have training and/or experience in areas addressing climate change issues or natural systems such as: environmental science, law, education, ecology, pollution control, engineering, or public health. (B) Two (2) members who have traiing, knowledge, past experience, or some combination related to arboretums. 436 of 445 78-O-16 Page 3 (C) Two (2) members must be designated as “at-large” community representatives that need to have an interest but are not required to have training or experience in areas addressing climate change issues or natural systems such as: environmental science, law, education, ecology, pollution control, engineering, or public health. 2-10-3: TERM. Board members are appointed to three (3) year terms by the Mayor with the advice and consent of the City Council. Board members may serve no more than two (2) consecutive terms and can be considered for re-appointment after remaining off the board for at least 3 years. 2-10-4: POWERS AND DUTIES. In carrying out its responsibilities, the Board has the following powers and duties: (A) The Board reports to the Human Services Committee of the City Council, and will periodically meet with the Human Services Committee to discuss the Board's activities, goals and objectives; (B) To research, study and hold public hearings on environmental issues raised by the City Council, the Board, the City Manager, City Departments, and other governmental agencies or the public; (C) To develop public awareness on environmental issues through hearings, meetings, newsletters, news media releases and cooperation with City Departments and environmental education organizations; (D) To serve as an advocate for Evanston residents who are interested in issues and solutions to address climate change, resource efficiency and natural systems; (E) To develop policy recommendations which are relevant to climate change, resource efficiency and natural systems for submission to the City Council, which advance the vision of the City’s goals and guiding documents. Policy recommendations should aim to support implementation of the City’s guiding documents, including, but not limited to: suggestions regarding implementation of policy. Policy recommendations should aim to support implementation of Evanston’s guiding documents, including but not limited to: City’s Strategic Plan, Climate Action Plan, Ladd Arboretum Master Plan, Lakefront Plan, Multi-Modal Transportation Plan, Bicycle Plan, Water Conservation and Efficiency Plan, Municipal Separate Storm Sewer System (“MS4”) Permit, Complete and Green Streets Policy and Environmental Justice Initiative; (F) To serve as a resource for the City Council, Council Committees, Boards, Commissions, the City Manager, City Departments, and community groups in addressing environmental issues, providing advice, research or technical assistance, as requested; (G) To keep itself informed about the activities of other City Boards and Commissions so far as these relate to environmental matters. The Environment Board may work jointly with other Evanston boards and Commissions in 437 of 445 78-O-16 Page 4 addressing environmental issues which are of mutual concern, including, but not limited to: the development of a City energy policy; (H) To serve as a liaison with other municipalities' boards or commissions to learn how they deal with matters of interest to the Environment Board and to share information pertaining to those matters; (I) To assist City staff in developing and improving programs and services with address climate change, resource efficiency and natural system protection and restoration; (J) To assist City staff in evaluating and tracking performance measures related to climate change and natural systems including the annual report for Evanston’s Climate Action Plan and participation in the STAR Community Rating System (“STAR”); (K) To raise funds and seek gifts for the development and maintenance of the Ladd Arboretum and approve disbursements of funds raised by the Committee for Ladd Arboretum; and (L) To create subcommittees, as necessary, in furtherance of the Board’s purpose. 2-10-5: ADOPTION OF RULES; SELECTION OF A CHAIRPERSON. The Board must annually elect two (2) Chairpersons from among its members. The Board must also adopt rules and regulations necessary to exercise its responsibilities. SECTION 3: Title 2, Chapter 5 of the City Code, “Ladd Arboretum Committee,” is hereby deleted in its entirety and intentionally left blank. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: This ordinance shall be in full force and effect on January 1, 2017. SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 438 of 445 78-O-16 Page 5 Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 439 of 445 For City Council meeting of June 27, 2016 Item O3 Ordinance 81-O-16: Merging Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names For Introduction To: Honorable Mayor and Members of the City Council From: Kimberly Richardson, Assistant to the City Manager Wally Bobkiewicz, City Manager Subject: Ordinance 81-O-16, Amending the City Code to Merge the Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names Date: June 21, 2016 Recommended Action: The Rules Committee and staff recommend City Council adopt Ordinance 80-O-16 Amending Title 7, Chapter 9 of the Evanston City Code, as amended, which merges the functions of the Parks and Recreation Board and Citizen’s Advisory Committee on Public Place Names into a newly established Parks, Recreation and Community Service Board. Background: This ordinance consolidates the Parks and Recreation Board with the Citizen’s Advisory Committee under the Parks, Creation and Community Service Board. The Parks and Recreation Board’s primary function is to provide direction for the planning, design, and maintenance of all playgrounds, parks, recreational facilities, and open spaces owned, leased, or operated by the City; The Citizen’s Advisory Committee on Public Place Names recommend’ s appropriate names for public places. Legislative History: On June 20, 2016, the City of Evanston Rules Committee approved the changes to ordinance. Attachments: Ordinance 81-O-16 Memorandum 440 of 445 6/13/2016 81-O-16 AN ORDINANCE Amending Portions of the City Code Creating a Parks, Recreation and Community Services Board NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Legislative Statement. This Ordinance consolidates the Parks and Recreation Board with the Citizen’s Advisory Committee on Public Place Names to more effectively and efficiently utilize the City’s resources. The City of Evanston has a Parks and Recreation Board whose primary function is to provide direction for the planning, design, and maintenance of all playgrounds, parks, recreational facilities, and open spaces owned, leased, or operated by the City; and a Citizen’s Advisory Committee on Public Place Names to recommend appropriate names for public places. The City Council determines that it is in the best interest of the City to combine the Parks and Recreation Board with the Citizen’s Advisory Committee on Public Place Names into a Parks, Recreation and Community Services Board. Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164). Pursuant to 65 ILCS 5/1-2-1, the City may make all rules and regulations to carry into effect the powers granted to the City, such broad and general grant of authority complementing the City’s home rule powers. At meetings held in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et 441 of 445 81-O-16 seq.), the City Council considered this Ordinance, heard public comment, and made findings. It is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747(1991)) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (1995)). The City Council finds that creating a more efficient and effective local government by reducing the number of boards and commissions while maintaining high standards are a priority within the City of Evanston. The City Council desires to amend the City Code to combine the functions of the Parks and Recreation Board with the Citizen’s Advisory Committee on Public Place Names into a newly established Parks, Recreation, and Community Services Board. SECTION 2: Title 7, Chapter 9 of the Evanston City Code of 2012, as amended (“City Code”), is hereby deleted in its entirety and shall read as follows: CHAPTER 9 - PARKS, RECREATION AND COMMUNITY SERVICES BOARD 7-9-1: PURPOSE. In accordance with 65 ILCS 5/11-95-2 and pursuant to its powers as a home rule unit of government, the City of Evanston hereby establishes the Parks, Recreation and Community Services Board (“Board”). The Board maintains, equips, and operates the City’s playgrounds and recreations centers and the buildings thereon, pursuant to 65 ILCS 5/11-95-2. The Board also recommends appropriate names for public places and implements the Honorary Street Name Sign Program. 7-9-2: MEMBERSHIP. The Board consists of nine (9) members who serve without compensation and are residents of the City of Evanston. 7-9-3: TERM. Board members are appointed to five (5) year terms by the Mayor with the advice and consent of the City Council. 442 of 445 81-O-16 7-9-4: POWERS AND DUTIES. In carrying out its responsibilities, the Board must: (A) Perform the duties prescribed by 65 ILCS 5/11-95-1 et seq., as amended. Specifically, the Board must: 1. Provide direction for the planning, design and maintenance of all playgrounds, parks, recreational facilities, and open spaces owned and/or leased by the City of Evanston; and 2. Provide direction for the development, supervision, and operation of all recreational programs and activities operated by the City of Evanston and/or its authorized affiliates; (B) Act in an advisory capacity to the City Council on the request for public place names, in accordance with the following standards: 1. The close association of the individual proposed with Evanston; 2. A distinguished career in which high service has been rendered to or distinction brought to Evanston; 3. A reasonable relationship between the importance of the place being named and the distinction of the person whose name it will bear; 4. The condition imposed by the donor of lands or funds to be used in the public place; and 5. No public place should be named after individuals deceased less than five years except where a donation of land is made or an individual donor has contributed significantly for development of the public place; (C) Act in an advisory capacity to the City Council on the request to establish an honorary street name; and (D) Create subcommittees, as necessary, in furtherance of the Board’s purpose. 7-9-5: RULES AND REGULATIONS; SELECTION OF A CHAIRPERSON. (A) The Board is empowered to adopt regulations, after making a written determination that the welfare of the parks or the public requires such regulations, concerning the safe and proper use of property and facilities used by the general public under the control of the Board; (B) The Board is authorized and empowered to adopt regulations pertaining to the use of the parks, beaches and water adjacent to such parks and beaches, particularly the activities of fishing, waterskiing, swimming, sledding, skiing, skating and all other lawful activities conducted upon such premises, and the consumption of food and beverages, and the use of any such facility in a manner contrary to its intended use or in such a manner as to constitute a danger to any person using such facility. Said rules and regulations shall not conflict with those regulations set forth in Chapters 10 and 11 of this Title; (C) Rules and regulations so adopted shall be transmitted in writing to the City Council on a Monday, no less than forty-five (45) days prior to their proposed effective date. The City Council may consider, reject or refer such proposed 443 of 445 81-O-16 regulations back to the Board within such period. Failure so to do within twenty- one (21) days is deemed an approval. No such rule or regulation must become effective until ten (10) days after it has been published in the manner provided for by ordinances, and notice of such regulation shall have been posted in the area affected. (D) The Board must cause the posting of notice of regulations in those areas in which such regulations are in force and effect. (E) Every person who violates a properly adopted and posted regulation of the Board is guilty of an offense punishable by a fine in an amount not to exceed seven hundred fifty dollars ($750.00). (F) The Board must annually elect a Chairperson from among its members. (G) The Board may also adopt additional rules and regulations necessary to exercise its responsibilities. 7-9-6: AUTHORITY TO ENFORCE. The City Manager and his/her designees are authorized to enforce regulations of the Board in accordance with the provisions of this Chapter. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect on January 1, 2017. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor 444 of 445 81-O-16 Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 445 of 445