HomeMy WebLinkAbout06.20.16 Packet
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, June 20, 2016
7:00 p.m.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Tendam
(II) Mayor Public Announcements and Proclamations
(III) City Manager Public Announcements
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
(VII) Special Orders of Business
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
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City Council Agenda June 20, 2016 Page 2 of 3
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting June 13, 2016
For Action
SPECIAL ORDERS OF BUSINESS
(SP1) Rental Registration Program
Staff will update the City Council on the progress of the rental registration
program, which was established by the City of Evanston to record the contact
information for properties in case of violation and emergency and provide for
inspections of properties by Property Maintenance Staff.
For Discussion
(SP2) Ordinance 71-O-16, Amendments to Landlord Tenant Ordinance
The Neighborhood Integrity Ordinance Subcommittee and City staff recommend
City Council adoption of Ordinance 71-O-16, amending City Code Title 5,
Chapter 3 Landlord Tenant Regulations to add Tenant and Landlord obligations
for criminal activity at residential rental properties. This Ordinance is devoted to
setting community expectations and standards for any criminal activity that
occurs at residential rental property.
For Introduction
(SP3) Ordinance 75-O-16, Amendments to Nuisance Premise Ordinance
The Neighborhood Integrity Ordinance Subcommittee and City staff recommend
City Council adoption of Ordinance 75-O-16, amending City Code Section 9-5-4
to revise the nuisance premise action procedure and process. This Ordinance
sets forth a specific process to address and abate the nuisance with cooperative
and uncooperative property owners.
For Introduction
(SP4) Age Friendly Action Plan
The Age-Friendly Task Force and staff recommend that City Council adopt the
Age-Friendly Evanston Action Plan to serve as the next steps for making
Evanston more inclusive and user-friendly for older residents and residents of all
ages.
For Discussion
(SP5) Benchmarking Ordinance Update
Staff will update the City Council on the progress of the Utilities Commission in
developing a draft energy and water benchmarking ordinance and the public
engagement process used to craft the ordinance.
For Discussion
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City Council Agenda June 20, 2016 Page 3 of 3
(SP6) First Quarter Financial Report for Fiscal Year 2016
Staff recommends City Council accept and place the First Quarter Financial
Report for FY 2016 on file.
For Action: Accept and Place on File
(SP7) Intergovernmental Personal Benefits Cooperative Report
Staff will update the City Council on its involvement with the Intergovernmental
Personal Benefits Cooperative (IBPC). The City of Evanston has been in the
IPBC since December 1, 2009. The IPBC is a group of nearly 100 local entities
(nearly all municipalities, but a few special districts), that buy health, life, and
dental benefits together. For the past three years, the City has experienced a net
decrease in health benefit costs, thanks in part to the City’s membership in IPBC.
For Discussion
MEETINGS SCHEDULED THROUGH JULY 15, 2016
Upcoming Aldermanic Committee Meetings
Wed, June 22 6:00 PM Transportation/Parking Committee
Wed, June 22 7:00 PM Economic Development Committee
Mon, June 27 6:00 PM A&PW, P&D, City Council meetings
Wed, July 6 6:00 PM Human Services Committee
Thurs, July 7 7:00 PM Housing and Homelessness
Commission/ Commission on Aging
Mon, July 11 6:00 PM A&PW, P&D, City Council meetings
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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For City Council meeting of June 20, 2016 Item SP1
Rental Registration Program
For Discussion
To: Honorable Mayor and Members of the City Council
From: Carl Caneva Assistant Director, Health and Human Services
Subject: Rental Registration Program
Date: June 15, 2016
Recommended Action:
To update the City Council on the progress of the rental registration program, which was
established by the City of Evanston to record the contact information for properties in
case of violation and emergency and provide for inspections of properties by Property
Maintenance Staff. The program was relocated to the Health and Human Services
Department at the end of 2013.
Summary:
There are 2355 properties in the rental property database. These include single family
homes, condominiums and large apartment buildings with 150 or more units. Each
property is charged a fee for registration; the schedule appears in the table below.
Number of Units at
Property
Number of Buildings Current Fee
1 unit (Single Family
Home/ Condo)
487 $20.00
2-4 Units 1468 $30.00
5-12 Units 184 $50.00
13-24 Units 97 $100.00
25-50 Units 89 $150.00
51-100 Units 19 $300.00
101 + 11 $500.00
Total Properties
Registered
2355
Memorandum
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The Rental Registration Code allows for properties to be exempt from registering with
the city. Those exempt from registering are as follows:
• Lodging establishments
• Buildings licensed and inspected by the state of Illinois or the government,
including, but not limited to, nursing homes, retirement centers, rest
homes
• Buildings owned by governmental agencies or public housing authorities.
• Owner Occupied homes where units are used to house family members.
Inspection Process
Rental buildings are divided into those in the Community Development Block Grant
(CDBG) areas and those that are not. Properties in the CDBG area are inspected on a 3
year cycle while other properties are inspected on a 4-6 year cycle. Inspections are
typically scheduled 2-3 months in advance in order for notices to go out to the
landlord/property manager, the proper notifications for tenants and to assure the
inspections are performed in a timely manner.
Inspections review the property’s adherence to the International Property Maintenance
Code 2012 as adopted by City Code with amendments. Violations range from routine
maintenance issues (painting, cleaning etc.) to life safety issues (smoke detectors,
carbon monoxide detectors missing).
Failure to correct violations leads to tickets being issued. As of this report there has
been $25,500 in fines issued due to violations not being corrected. The fines
unfortunately do not address the violation but in some cases encourage the property
owner/manager to better manage the property.
Education and Outreach
The Health and Human Services Department has provided education and outreach for
the Rental Registration Program. We have partnered with Open Communities to attend
landlord and tenant workshops informing both of the inspection process. Staff has
provided information to aid in owners maintaining the property (flyer attached).
With the first mailing of invoices in 2014 we also sent information about the landlord
resources webpage which includes a self- inspection form and resources of information
including:
• Greening your property
• Making properties smoke free
• The Landlord Tenant Ordinance
• Evanston Human Rights Ordinance
Open Communities an organization that has been utilized as a resource for tenant
landlord relations has become part of the City’s 311 response, making it easier for staff
and the organization to work towards resolving issues more efficiently.
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Next Steps for the Program:
1. Update Housing Database
The current housing database is a 2003 Microsoft Access that is not the best tool to aid
the inspection team in being the most effective. The Health and Human Services
Department in cooperation with Information Technology is reviewing demonstrations
that will reduce redundancies and allow inspectors to perform rental inspections
electronically. This will improve inspection follow-up time and provide property
owner/landlords with immediate inspection reporting.
2. Develop compliance oriented inspections
The current inspection method is alphabetical by street name and is entered by a
Customer Service Representative. Best practices in other communities utilize a tiered
approach considering the number of units in the property and past violations in order to
schedule based on determine frequency of inspections.
3. Increase education opportunities
During recent council and committee discussions focused around rental licensing and
neighborhood integrity, many landlords came to the meetings to have their voices
heard. The Department will reach out to landlords to determine what resources they
need and how the program can improve from their perspective.
Attachments:
Property Inspection Process flyer
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Property Maintenance
Routine Inspection Process
Housing Code Compliance
Property Maintenance
Evanston Department of
Health and Human Services
FOR AN APPOINTMENT CALL:
3-1-1 (within Evanston)
847-448-4311 (Phone)
Website: www.cityofevanston.org
Rental Inspections
The City of Evanston conducts inspections of all rental
property for the health, safety, and welfare of tenants.
Inspections are conducted according to the 2012
International Property Maintenance Code as amended
and adopted by Section 5-1-1 of the City of Evanston
Code. The entire property is inspected which includes
the following:
Exterior: stairs, decks, walls, roofs, windows and
cleanliness of the property.
Interior: every unit, room, hall, stairwell, basement,
and attic.
Fire safety systems: smoke detectors.
Light, ventilation and occupancy limitations.
Plumbing facilities and fixtures.
Mechanical and electrical systems.
Common Code Violations
Prior to the inspection, please address these
common issues to minimize violations:
Smoke Alarms - Alarms must be operational and are
required at the following locations:
outside of each separate sleeping area within 15
feet of bedrooms
in each room used for sleeping purposes
in each story within a dwelling unit, including
basements
at the top landing of each stairway
on the ceiling of basement in the vicinity of the
bottom step
Carbon Monoxide Detectors - Every “dwelling unit”
must be equipped with at least one operable carbon
monoxide alarm within 15 feet of every room used for
sleeping purposes. Exemption: Units that do not rely
on combustion of fossil fuel for heat or hot water.
Sanitation - The interior of each unit, common areas
and exterior of the property shall be maintained in a
clean and sanitary condition. The entire property shall
be free from any accumulation of rubbish or garbage.
Exterior refuse shall be kept in approved leak-proof
containers with tight-fitting covers with all refuse stored
inside the containers.
Emergency Phone Contact - The owner shall provide
24-hour emergency contact information within the main
entryway at least five feet above the floor of every
rental residential structure, except for two unit buildings
where the owner resides in one unit.
Insect Screens - All screens shall be tight-fitting and in
good condition without holes or tears. Screens are
required on all windows and doors where no other
insect repellent means are employed. (Required from
April – October.)
Surfaces - Peeling, flaking, chipped or abraded paint
shall be repaired, removed and surfaces repainted. All
interior and exterior surfaces shall be maintained in
good, clean, and sanitary condition.
Door Locks - All means of egress doors shall be
readily openable from the side from which egress is to
be made without the need for keys, special knowledge
or effort. Doors to individual units shall be equipped
with a thumb-turn or a double cylinder key-retaining
deadbolt lock.
Windows - All windows and window areas shall be
maintained in a clean and sanitary condition. All
windows shall be easily openable and capable of being
held in position by window hardware. Openable
windows shall be equipped with window locking
devices.
Plumbing - All plumbing fixtures shall be properly
installed and maintained in working order, and shall be
kept free from obstruction, leaks and defects.
Forced-air Systems - Forced-air heating and/or
cooling systems shall not serve more than one dwelling
unit.
Heat Supply - Between September 15th and June 1st
temperatures must be maintained in all habitable
rooms and bathrooms at a minimum of 68° at all times
(24 hours per day).
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Electrical System - Dwelling units shall be served by a
three-wire 120/240 volt, single-phase electrical service
having a rating of not less than 60 amperes. Each
dwelling unit shall be served by not less than four (4)
branch circuits with a minimum of two (2) twenty-amp
circuits.
Receptacles - Each habitable room in a dwelling shall
have at least two separate and remote receptacles.
Any damaged, painted-over and/or defective
receptacles shall be replaced. Every bathroom shall
contain at least one receptacle outlet with ground fault
circuit interrupter protection (GFCI).
Panel Identification - All electrical panels shall be
legibly marked to designate the address, space, tier or
unit that such panel is servicing.
Meter Identification - All gas and electric meters
shall be labeled to designate the address, space, tier
or unit that such meter is servicing.
Property Identification - Buildings are required to
have an address number at both the street and alley
frontage (when a property abuts an alley). Numbers
should be at least 4 inches high and contrast with the
background. In a building with three or more units, each
unit shall have a unit number displayed outside the unit.
Weeds and Grass - All premises shall have grass or
other forms of approved ground cover, and be
maintained free from weeds or plant growth in excess
of eight (8) inches.
Graffiti - All interior and exterior surfaces must be
kept clean and free of graffiti. Graffiti removal for
exterior surfaces is provided at no charge by the City.
Call for more information.
Motor Vehicles - No vehicles shall be parked upon
any unimproved surface including any vegetation,
grass, soil, rock, or stone other than concrete, asphalt,
pavers or similar surface. No inoperable, unlicensed,
and/or unregistered vehicles, boats or trailers shall be
kept on any premises.
Accessory Structures - All detached garages,
sheds, fences, gates, and walls shall be maintained
structurally sound and in good repair.
Motor Vehicles - No vehicles shall be parked upon
any unimproved surface including any vegetation,
grass, soil, rock, or stone other than concrete, asphalt,
pavers or similar surface. No inoperable, unlicensed,
and/or unregistered vehicles, boats or trailers shall be
kept on any premises.
Accessory Structures - All detached garages,
sheds, fences, gates, and walls shall be maintained
structurally sound and in good repair.
Re-inspection Procedures:
After the initial inspection, if any code violations are
noted, a Notice of Violation will be mailed to the
owner/agent to correct the violations. If at the time of
the re-inspection, half of the violations are corrected, an
extension may be granted for up to 60 additional days.
If progress of correcting the violations is not sufficient,
legal action may follow. Smoke detector and nuisance
violations will require immediate correction.
Permits
Permits must be obtained for the following work:
Repair or replacement of decks, porches and
stairs.
Any structural repairs on the main building or
accessory structures.
Repair, replacement or addition of fences.
Addition of electrical circuits, and panels.
Replacement or addition of furnaces, air
conditioning units, or boilers.
Sewer or water service repair, and plumbing
fixture installations. Permit is not required for
plumbing fixture replacement.
Interior demolition or remodeling.
With questions regarding the permit process,
contact the permit desk at 847-448-4311.
Resources call 3-1-1 or 847-448-4311
Streets and Sanitation – For special pickups
Building Permit Questions – Community
Development, Building and Inspection Services
Graffiti Removal – Graffiti removal for exterior
surfaces is provided at no charge by the City.
Housing Rehabilitation* - For owner occupied
one and two unit buildings, zero percent interest
loans for home improvements and repairs. For
multi-family properties, interest rate is
approximately one-half that of market rates.
Handyman Program* - Commission on Aging –
Minor home repairs or yard cleanup to qualifying
homeowners age 62 and over.
Exterior Paint Program* (April-October) – Free -
City of Evanston, Housing Rehabilitation
Garage Demolition* - City of Evanston, Housing
Rehabilitation
Health Information – Evanston Department of
Health and Human Services
Tree Information – Public Works
*Indicates income eligible program
Community Resources
Open Communities ……..…..…........... 847-501-5760
614 Lincoln Ave in Winnetka
For questions about security deposits, lease disputes,
and Landlord/Tenant Ordinance questions.
Legal Assistance .................................. 847-475-3703
Legal assistance to low-income residents.
6-24-15
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For City Council meeting of June 20, 2016 Item SP2/SP3
Ordinance 71-O-16: Landlord Tenant Ordinance Revisions
Ordinance 75-O-16: Nuisance Premise Ordinance Revisions
For Introduction
To: Honorable Mayor and Members of the City Council
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 71-O-16: Amendments to Landlord Tenant Ordinance
Ordinance 75-O-16: Amendments to Nuisance Premise Ordinance
Date: June 14, 2016
Recommended Action:
The Neighborhood Integrity Ordinance Subcommittee and City staff recommend City
Council adoption of Ordinance 71-O-16, “Amending City Code Title 5, Chapter 3
Landlord Tenant Regulations to Add Tenant and Landlord Obligations for Criminal
Activity at Residential Rental Properties” and Ordinance 75-O-16, “Amending City Code
Section 9-5-4 to Revise the Nuisance Premise Action Procedure and Process”.
Summary:
The Ordinances submitted for your review are the culmination of three months of
deliberation by the Neighborhood Integrity Committee and several City staff members.
During the subcommittee’s review, they determined that Ordinance 3-O-16
“Neighborhood Integrity Ordinance” did not achieve the balance of regulation and
cooperation with the landlord/tenant community and opted to revise the regulation with
the two ordinances presented here. The Ordinances will serve as tools for the City and
property owners to utilize in abatement of nuisance activity. The ordinance applies to
any premises located in the City of Evanston and will be applied City wide. The vast
majority of property owners are responsive to, and cooperate with, the City when
contacted in regard to nuisance activity on, or associated with, their premises and this
amended Code language recognizes this fact.
The Law Department consulted with various fair housing non-profit organizations,
including the Sargent Shriver National Center on Poverty Law, the American Civil
Liberties Union, and Open Communities. The Code revisions will prevent unintended
consequences for vulnerable tenants, including survivors of domestic violence and
individuals with disabilities, or otherwise conflict with other applicable fair housing laws.
The Federal Fair Housing Act (“FHA”) forbids local governments from enacting or
enforcing intentionally or unintentionally discriminatory housing policies. 24 C.F.R §
100.50 Ordinances that have a disparate impact on one or more protected groups can
violate fair housing law, unless they are justified because they are necessary to achieve
an important municipal objective, which could not be served another way with a less
discriminatory effect. The revisions that are outlined below balance the interests to
address complex and disproportionate City resource allocation to several properties
Memorandum
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generating high volume calls for service, while complying with Constitutional and other
statutory rights of tenants and residents.
Ordinance 75-O-16: Nuisance Premise Ordinance Revisions:
Ordinance 75-O-16 sets forth a specific process to address and abate the nuisance with
cooperative and uncooperative property owners. To aid in your review of Ordinance 75-
O-16, staff submits the attached nuisance premise process flowchart. Three central
Code amendments to the Nuisance Premise Ordinance are summarized as follows:
A. Qualifying Offenses:
The current definition of a nuisance premise is overly broad and encompasses offenses
that do not assist in the prevention of potential violent crime or criminal activity. We
recommend that the offenses are broken into two categories: aggravated offenses and
non-aggravated offenses. Given the nature of the aggravated offenses listed below,
only one offense should trigger the nuisance premise process and action by the
property owner to address the community safety concerns following the occurrence of
one of the listed offenses. Two or more non-aggravated offenses within a 12-month
period will trigger the nuisance premise process.
1. An aggravated nuisance offenses:
• Homicide; 720 ILCS 3/0-1, et seq.
• Aggravated Assault; 720 ILCS 5/12-2;
• Aggravated Battery; 720 ILCS 5/12-3.05;
• Criminal Street Gang Recruitment; 720 ILCS 5/12-6.4;
• Unlawful contact with street gang member(s), 720 ILCS 5/25-5
• Any offense involving a deadly weapon; 720 ILCS 5/24.
• Armed violence; 720 ILCS 5/33A-2.
• Kidnapping and related offenses; 720 ILCS 5/10-1, et seq.
• Theft, 720 ILCS 5/16-1, et seq.
• Deadly Weapons, 720 ILCS 5/24-1, et seq.
2. Non-Aggravated Offenses:
• Fire Code violation – overcrowding, Section 107.5 and Section 202 (current,
not past violations)
• 2012 Property Maintenance Violations (current, not past violations)
• Limitations on number of dogs, City Code 9-4-3-2
• Cruelty to Animals, City Code 9-4-14
• Dangerous Dogs, City Code 9-4-17
• Resisting or Interfering with Police, City Code 9-5-18-4
• Manufacture or selling controlled substances, City Code 720 ILCS 570/401
• Prostitution, 720 ILCS 5/11-14
• Disturbing the Peace, City Code 9-5-6
• Possession of Explosives or Incendiary Devices; 720 ILCS 5/20-2, et seq.
• Any other offense not listed under Section (A) “Aggravated Offense” that
constitutes a felony under state or federal law or Class A misdemeanor under
state law.
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B. Process
Section H of the Ordinance outlines the amended nuisance premises process
summarized in the attached flowchart. The flowchart will be utilized by City staff in the
administration of the Ordinance. The process is amended to provide:
• Landlord Training: City staff will coordinate with the Shriver Center, ACLU and
Open Communities and other municipalities to form a training course by
January 1, 2017 to address fair housing laws and compliance requirements,
City of Evanston Landlord Tenant Ordinance, eviction process, zoning code,
property maintenance code, and fire inspections. The training is optional for
any landlord or property owner and mandatory training, thus not included as a
Code amendment. The training is mandatory if an abatement order is
entered in administrative adjudication or a resolution agreement requires
training.
• Bifurcated Process: The Ordinance stresses the importance and benefits of
cooperation from the owner to address the criminal activity or nuisance in a
reasonable time frame and manner. The City will not proceed with a
nuisance premises action if the parties can work together towards a resolution
to the issue(s) presented.
• Proof of Conviction is no longer necessary: The Ordinance provides that an
arrest or citation (supported by admissible corroborating evidence that activity
in violation of the above provisions has occurred) for a described violation
shall be sufficient evidence. The standard of requiring conviction for a
violation does not provide the City with an opportunity to address the activity
in a reasonable period of time. Practically, a person charged would not be
convicted or the case otherwise adjudicated for up to a year, possibly longer.
The nuisance activity could drag on for as long as the court case and mean
the City is unable to proceed with an action because the charges are still
pending a decision.
• Penalties: The ordinance penalizes owners only if they fail to respond and
work with City staff to abate the nuisance and/or fail to, in good faith, abate
the nuisance following entry of a resolution agreement and the City must
pursue a nuisance premise action.
C. Property Forfeiture Provision Elimination
Recommended revisions eliminate provisions related to the City’s acquisition of
properties deemed a nuisance premise. The intent of the ordinance is to ensure the
City’s public health and safety concerns are addressed in accordance with its powers
afforded by the State of Illinois. The relief requested from the City focuses on corrective
action requiring the property owner to remove and prevent the nuisance(s). Property
forfeiture is not rationally related to the City’s focus.
Ordinance 71-O-16:
This Ordinance is devoted to setting community expectations and standards for any
criminal activity that occurs at residential rental property. By codifying these obligations,
the terms are incorporated into the Evanston Residential Landlord Tenant Ordinance,
and per Code, this Ordinance is enforceable regardless if the Evanston Model Lease is
utilized. The entire Landlord Tenant Ordinance is provided in the packet for your
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reference; only two sections are modified by Ordinance 71-O-16.
The Ordinance focuses on establishing tenant and landlord responsibilities if one of the
ten listed criminal offenses occurs. An arrest plus corroborating evidence is sufficient
for a violation of the Tenant’s Obligations contained in Section 5-3-4-5 constituting
material noncompliance with the lease and the City Code.
a. Any such violation committed by the Tenant or any member of the Tenant’s
household is grounds for Landlord to terminate the tenancy of that individual
tenant or household member and to evict that individual from the leased
premises. Any eviction action will be conducted in accordance with the
statutory requirements stated in the Illinois Forcible Entry and Detainer Act,
735 ILCS 5/9-101 et seq.
b. Landlord shall have the power to bar the presence of a person from the
leased premises who is not Tenant or a member of Tenant’s household. A
landlord bars a person from the premises by providing written notice to
Tenant that the person is no longer allowed on the premises. That notice shall
be provided in accordance with the statutory requirements in 735 ILCS 5/9-
106.2.
Legislative History:
On March 14, 2016, the City Council introduced Ordinance 3-O-16, which proposed
amendments to the Nuisance Premise Ordinance into the “Neighborhood Integrity
Ordinance”. The City Council voted to form a subcommittee with three aldermen (Ald.
Ann Rainey, Ald. Don Wilson, and Ald. Brian Miller) and three landlord representatives
(Eric Paset, Dan Schermerhorn, and Michael Filipek) to address the Committee and
community concerns with the proposed draft of 3-O-16. The subcommittee met on four
occasions in open session (April 6, April 20, May 4, and June 2nd) and developed the
proposed ordinances with City staff from the Police Department (Chief Richard
Eddington and Commander Brian Henry), Health and Human Services Department
(Carl Caneva, Assistant Director), and the Law Department (Michelle Masoncup,
Deputy City Attorney).
On March 14, 2016, the City Council denied introduction of Ordinance 9-O-16 “Rental
Licensing”.
Attachments:
• Ordinance 71-O-16
• Ordinance 75-O-16
• Nuisance Premise Process Flowchart
• Copy of Existing Landlord Tenant Ordinance
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6/13/2016
71-O-16
AN ORDINANCE
Amending City Code Title 5, Chapter 3 “Landlord and Tenant
Regulations” to Add Tenant and Landlord Obligations for Criminal
Activity at Residential Rental Properties
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: Legislative Statement. This Ordinance gives rental property
owners and managers a powerful tool to help reduce the chances of criminal activity in
individual rented units. The amended language puts potential tenants on notice that
they are liable for any criminal activity within their units. And if criminal activity does
occur, the lease can be terminated and eviction action initiated.
Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the
“powers and functions of home rule units shall be construed liberally,” was written “with
the intention that home rule units be given the broadest powers possible” (Scadron v.
City of Des Plaines, 153 Ill.2d 164). Pursuant to 65 ILCS 5/1-2-1, the City may make all
rules and regulations to carry into effect the powers granted to the City, such broad and
general grant of authority complementing the City’s home rule powers. At meetings held
in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.),
the City Council considered this Ordinance, heard public comment, and made findings.
It is well-settled law in Illinois that the legislative judgment of the City Council must be
considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213
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71-O-16
Ill.App.3d 747(1991)) and is not subject to courtroom fact-finding (see National Paint &
Coating Ass’n v. City of Chicago, 45 F.3d 1124 (1995)).
This Ordinance is not intended to discourage crime victims, including victims of
domestic violence and sexual violence, victims of child abuse, persons with disabilities,
persons in legitimate need of police services, or a person coming to the aid of an
individual in need of police assistance, from obtaining those services. This Ordinance
does not affect a premise owner’s and the City’s duty to comply with the civil rights laws,
nor does it affect a premise owner’s duty to comply with all other laws governing
residential tenancies. This Ordinance will enhance the public’s safety, and promote the
general welfare of City of Evanston residents and visitors alike.
SECTION 2: City Code Section 5-3-3-1 “Tenant Obligations” of the Evanston
City Code of 2012, is hereby amended to add a subsection titled “Prohibition Against
Criminal Activity on Premises” and read as follows:
5-3-3-1. – PROHIBITION AGAINST CRIMINAL ACTIVITY ON PREMISES.
(A) Tenant, any member of the tenant’s household, Tenant’s guest(s), and any person
under Tenant’s control must not engage in or facilitate criminal activity on the premises
or on Landlord’s property, which includes the premises as described in the rental
agreement.
(B) Tenant, any member of the tenant’s household, Tenant’s guest(s), and any person
under Tenant’s control must not permit the premises to be used for, or to facilitate,
criminal activity, regardless of whether the individual engaging in such activity is a
member of the household, or a guest.
(C) Tenant, any member of the tenant’s household, Tenant’s guest(s), and any person
under Tenant’s control must not engage in or facilitate any breach of the lease
agreement that jeopardizes the health, safety, and welfare of the landlord, his or her
agent, other tenant(s), or involves imminent or actual serious property damage.
(D) One or more violations of subsections (A), (B), or (C) of this Code Section
constitutes a material noncompliance with the residential landlord-tenant ordinance and
the rental agreement. Any such violation is grounds for termination of tenancy and
eviction from the premises.
(E) Proof of violation will not require criminal conviction, but an arrest or citation
(supported by admissible corroborating evidence that activity in violation of the above
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provisions has occurred) for a described violation will be sufficient evidence of a
violation constituting material noncompliance with the rental agreement and Code.
1. Any such violation committed by the Tenant or any member of the
Tenant’s household is grounds for Landlord to terminate the tenancy of
that individual tenant or household member and to evict that individual
from the leased premises. Any eviction action must be conducted in
accordance with the statutory requirements stated in the Illinois Forcible
Entry and Detainer Act, 735 ILCS 5/9-101 et seq.
2. As provided by Illinois law, Landlord has the power to bar the presence of
a person from the leased premises who is not Tenant or a member of
Tenant’s household. A landlord bars a person from the premises by
providing written notice to Tenant that the person is no longer allowed on
the premises. That notice must be provided in accordance with the
statutory requirements provided in Illinois law, 735 ILCS 5/9-106.2.
(F) For purposes of this Section, “criminal activity” includes any of the offenses below:
1. Homicide, 720 ILCS 3/0-1, et seq.;
2. Aggravated Assault, 720 ILCS 5/12-2;
3. Aggravated Battery, 720 ILCS 5/12-3.05;
4. Criminal Street gang recruitment, 720 ILCS 5/12-6.4
5. Unlawful contact with street gang members, 720 ILCS 5/24
6. Armed violence, 720 ILCS 5/33A-2
7. Kidnapping and related offenses, 720 ILCS 5/10-1, et seq.
8. Prostitution Offenses, 720 ILCS 5/11-14, et seq.
9. Possession of Explosives or Incendiary Devices, 720 ILCS 5/20-2, et seq.
10. Any offense involving Deadly Weapons, 720 ILCS 5/24-1, et seq.
11. Mob Action, 720 ILCS 5/25-1, et seq.
(G) A Tenant who is an innocent party or the victim of a crime, including but not limited
to actual or threatened domestic violence, or sexual violence, will not be in violation of
this Section or subject to eviction based on criminal activity. Nothing in this Section
prohibits the Landlord from evicting only the perpetrator of the domestic violence, or
sexual violence, or other criminal activity without affecting the tenancy of the remaining
tenants in the unit.
(H) A Tenant will not be in violation of this section or subject to eviction based on:
1. Contact made to police or other emergency services, if:
a. the contact was made with the intent to prevent or respond to domestic
violence or sexual violence;
b. the intervention or emergency assistance was needed to respond to or
prevent domestic violence or sexual violence; or
c. the contact was made by, on behalf of, or otherwise concerns an
individual with a disability and the purpose of the contact was related to
that individual's disability.
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2. An incident or incidents of actual or threatened domestic violence or
sexual violence against a tenant, household member, or guest occurring in
the dwelling unit or on the premises; or
3. Criminal activity or a local ordinance violation occurring in the dwelling unit
or on the premises that is directly relating to domestic violence or sexual
violence, engaged in by a tenant, member of a tenant's household, guest,
or other party, and against a tenant, household member or guest.
SECTION 3: City Code Section 5-3-5 “Landlord Obligations” of the Evanston City
Code of 2012, is hereby amended to read as follows:
5-3-5-3. - MAINTAIN FIT PREMISES.
(A) The landlord shall maintain the premises in substantial compliance with the
applicable codes of the city and shall promptly make any and all repairs necessary to
fulfill this obligation.
(B) The landlord and tenant of any dwelling unit may agree that the tenant is to perform
specified repairs, maintenance tasks, alterations or remodeling only if:
1. The agreement of the parties is entered into in good faith and not for the
purpose of evading the obligations of the landlord and is set forth in a
separate writing signed by the parties and supported by adequate
consideration; and
2. The agreement does not diminish or affect the obligation of the landlord to
other tenants in the premises.
(C) Landlord must address, which may include commencing eviction proceedings, with
Tenant any and all violations of Section 5-3-3-1, Prohibition against Criminal Activity on
Premises, to ensure other tenants and occupants of the Landlord’s property have
housing free from criminal activity.
SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby
repealed.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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SECTION 6: The findings and recitals herein are declared to be prima facie
evidence of the law of the City and shall be received in evidence as provided by the
Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 7: This ordinance shall be in full force and effect after its passage,
approval and publication in the manner provided by law.
Introduced:_________________, 2016
Adopted:___________________, 2016
Approved:
_________________________, 2016
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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75-O-16
AN ORDINANCE
Amending City Code Section 9-5-4 “Nuisance Premise” to Revise the
Process and Amend the Qualifying Offenses
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: Legislative Statement. This ordinance is a legislative tool
the City can use to quickly and effectively abate nuisance activity that is occurring on a
specific premise within the City of Evanston. The ordinance places responsibility for
abating nuisance activity on the premise owner and holds the premises owner
accountable for through either a resolution agreement or court mandated abatement
order. This Ordinance will enhance the public’s safety, and promote the general welfare
of City of Evanston residents and visitors alike.
Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the
“powers and functions of home rule units shall be construed liberally,” was written “with
the intention that home rule units be given the broadest powers possible” (Scadron v.
City of Des Plaines, 153 Ill.2d 164). Pursuant to 65 ILCS 5/1-2-1, the City may make all
rules and regulations to carry into effect the powers granted to the City, such broad and
general grant of authority complementing the City’s home rule powers. At meetings held
in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.),
the City Council considered this Ordinance, heard public comment, and made findings.
It is well-settled law in Illinois that the legislative judgment of the City Council must be
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considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213
Ill.App.3d 747(1991)) and is not subject to courtroom fact-finding (see National Paint &
Coating Ass’n v. City of Chicago, 45 F.3d 1124 (1995)).
This Ordinance is not intended to discourage crime victims, including victims of
domestic violence and sexual violence, victims of child abuse, persons with disabilities,
persons in legitimate need of police services, or a person coming to the aid of an
individual in need of police assistance, from obtaining those services. This Ordinance
does not affect a premise owner’s and the City’s duty to comply with the civil rights laws,
nor does it affect a premise owner’s duty to comply with all other laws governing
residential tenancies.
SECTION 2: City Code Section 9-5-4 of the Evanston City Code of 2012,
is hereby deleted in its entirety and replaced with the following language:
9-5-4. – NUISANCE PREMISE ORDINANCE.
(A) SHORT TITLE: This Section is known and may be cited as the NUISANCE
PREMISE ORDINANCE.
(B) PURPOSE: It is hereby declared to be the purpose of this Section and the policy
of the City in the exercise of its police and regulatory powers for the protection of
the public safety to safeguard, for the health, morals, safety and welfare of
persons in and residing in the City, and to address activities arising from criminal
activities, public disturbances and nuisances recurring in the same location. This
Section is not intended and must not be interpreted to cover police calls related
to domestic violence, sexual violence, crime victims, child abuse or calls from
disabled individuals, or calls on behalf of an individual in need of police services.
(C) CONSTRUCTION: This Section is construed according to the fair import of its
terms and must be liberally construed to further the purposes and policy stated in
this Section.
(D) SEVERABILITY: If any provision of this Section or its application to any person
or circumstances is held invalid, the remainder of this Section and the application
of the provision to other persons not similarly situated or to other circumstances
is not be affected.
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(E) DEFINITIONS: For purposes of this Section, the following terms have the
following meanings:
AGGRAVATED
OFFENSE:
One (1) or more of the following criminal offenses
supported by underlying proof of the specified activity
beyond an arrest listed below occurred at the Premises
during any given period:
1. Homicide, 720 ILCS 5/9-1;
2. Aggravated assault, 720 ILCS 5/12-2;
3. Aggravated battery, 720 ILCS 5/12-3.05;
4. Criminal street gang recruitment, 720 ILCS 5/12-6.4;
5. Unlawful contact with streetgang member(s), 720 ILCS
5/25-5;
6. Criminal offense involving a deadly weapon, 720 ILCS
5/24;
7. Kidnapping and related offenses, 720 ILCS 5/10-1, et.
seq.
8. Armed violence as defined in 720 ILCS 5/33A-2.
9. Theft, 720 ILCS 5/16-1 et seq.
NON-
AGGRAVATED
OFFENSE:
Two (2) or more of the following offenses supported by
underlying proof of the specified activity occurred beyond
an arrest or citation issued during any twelve (12) month
period, as a result of any two (2) separate and distinct
events:
1. 2012 International Fire Code Section 107.5 and Section
202, “Overcrowding,” as adopted and amended by City
Code Section 4-4-1;
2. 2012 International Property Maintenance Code, as
adopted and amended by City Code Section 5-1-1;
3. City Code Section 9-4-3-2, "Limitation On Number Of
Dogs";
4. City Code Section 9-4-14, "Cruelty To Animals,"
including animal fighting;
5. City Code Section 6-5-7, “Prohibited Home
Occupations” and/or City Code Section 6-5-4 for Home
Occupations, “General Requirements and Performance
Criteria”;
6. City Code Section 9-4-17, "Dangerous Dogs"
7. City Code Section 9-5-18-4, "Resisting Or Interfering
With Police"
8. Manufacture or selling controlled substances, 720 ILCS
570/401
9. City Code Section 9-5-6, "Disturb The Peace", of this
Chapter;
10. Prostitution, 720 ILCS 5/11-14
11. City Code Section 9-5-20, "Noises Prohibited"
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12. Possession of Explosives or Incendiary Devices; 720
ILCS 5/20-2, et seq.
13. City Code, Chapter 6, Zoning Code violations
14. Any other offense that constitutes a felony or Class A
misdemeanor under state or federal law
CONTROL: The ability to regulate, restrain, dominate, counteract or
govern conduct that occurs on the property.
ENCOURAGES
OR
PERMITS:
Acquiesces by failure to prevent or expressly consent to an
act. A crime victim, victim of domestic or sexual violence,
or innocent third party will not be found to have
encouraged, permitted, acquiesced, failed to prevent, or
consented to an act.
PREMISE:
Any parcel of property or part thereof and the building or
structure, if any, which is situated on the property, and any
portion of the public way that abuts the parcel of property
when it is used in conjunction with the abutting property for
the commission of illegal activity.
REASONABLY
BELIEVES:
"Reasonably believes" or "reasonable belief" means that
the person concerned, acting as a reasonable person,
believes that the described facts exist.
(F) DUTY TO CONTROL PREMISES: Any person who is an owner, property
manager, occupant, or tenant has rightful possession or possessory control,
individually or jointly with others, of any premise, has an affirmative duty to
control and not encourage nor permit activity which constitutes a criminal
aggravated offense or a non-aggravated offense of the City Code on the
premises.
(G) NUISANCE PREMISES DECLARED: Any premise with one or more aggravated
offenses at any time or two (2) or more non-aggravated offenses in a twelve (12)
month period is hereby declared to be a nuisance premise.
1. Exceptions: A premise shall not be declared a nuisance premise based
on:
a. Contact made to police or other emergency services, if:
i. the contact was made with the intent to prevent or
respond to domestic violence or sexual violence;
ii. the intervention or emergency assistance was needed
to respond to or prevent domestic violence or sexual
violence; or
iii. the contact was made by, on behalf of, or otherwise
concerns an individual with a disability and the purpose of
the contact was related to that individual's disability.
b. An incident or incidents of actual or threatened domestic violence
or sexual violence against a tenant, household member, or guest
occurring in the dwelling unit or on the premises; or
c. Criminal activity or a local ordinance violation occurring in the
dwelling unit or on the premises that is directly relating to domestic
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violence or sexual violence, engaged in by a tenant, member of a
tenant's household, guest, or other party, and against a tenant,
household member or guest.
2. Evidence of Qualifying Offense: Evidence of criminal activity or citation
issued to constitute a qualifying aggravated offense or non-aggravated
offense does not require criminal conviction. An arrest or citation issued,
supported by admissible corroborating evidence that activity in violation of
the above provisions occurred, for a described violation is sufficient
evidence of a violation of this Section.
3. Compliance with Abatement Agreement or Order: As detailed in Section H
below, such nuisance premise must be subject to abatement in
accordance with the requirements of this section. It must be unlawful for
any person:
a. To maintain a nuisance premise under this Section or to cause
such a nuisance premise to be maintained on any premise under
such person’s ownership or control; or
b. To fail to comply with the terms of any resolution agreement or
order of abatement issued under this Section.
(H) PROCEDURE: The procedure for addressing a nuisance premise under this
Section is as follows:
1. Triggering Event. Criminal Activity or Violation(s) of the City Code
occurs.
2. Determination. The Chief of Police must evaluate the triggering event(s)
to make a determination if it meets the requirements set forth in Section
G for an aggravated offense or non -aggravated offenses. Following the
evaluation, the Chief of Police, in consultation with appropriate City
officials, may declare that the property is a nuisance premise as
described in Section G.
3. Notification. Within five (5) business days of a nuisance premise
declaration, the Chief of Police, or his designee, must send written
notice to the owner and, if a rental, send written notice to any tenant(s)
of the nuisance premise declaration. Notice must be given by first class
mail to the owner using the premise owner’s address on file under rental
registration with the Health and Human Services Department. If no
address is on file with the Health and Human Services Department, the
City will utilize the Cook County Treasurer tax payer address. Notice
must be given by first class mail to any tenant(s) using the address of
the rental premises. The notice must set forth the following information:
a. Statement that the premises identified in the notice has been
determined to be a nuisance premise under this Section; and
b. Street address and unit number sufficient to identify the
premises; and
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c. Description of the triggering event(s), date that the offense
occurred, and names of any adult individual(s) involved that are
tenants or occupants of the premises; and
d. Must inform the owner of the necessity and obligation maintain
the premises and, if a rental, to take action to maintain fit
premises pursuant to Section 5-3-5-3, including addressing
relevant violations with the tenant; and
e. The notice will be clear that action does not mandate eviction of
the tenant or other occupants, that a landlord is forbidden from
engaging in retaliatory actions as defined in Section 5 -3-9-1, and
any eviction action must be conducted in accordance with the
statutory requirements stated in the Illinois Forcible Entry and
Detainer Act, 735 ILCS 5/9-101 et seq.; and
f. The notice must reprint the tenant protections in Subsections 5 -3-
3-1 (G) and (H);
g. The notice must provide a specific request and date for the
owner to meet with appropriate city officials, which must include
the Chief of Police and may include the Corporation Counsel or
his designee, to discuss the allegations contained in the notice
and the need for abatement measures at the premises; and
h. The notice must provide information allowing any tenant(s) to
request a meeting with appropriate city officials, including the
Chief of Police and/or the Corporation Counsel or his designee,
to discuss or correct the allegations contained in the notice and
the need for abatement measures at the premises.
4. Meeting. At such meeting(s) between the owner and appropriate city
officials, the owner may enter into a possible resolution agreement with
the city to abate the nuisance activity at the premises identified in the
notice. The owner’s attorney is allowed to attend such meeting. The
parties must work together to address the nuisan ce activity in a
reasonable time frame and agreement terms. The owner is not issued a
citation if they cooperate with the City and form a resolution agreement.
5. Resolution Agreement. Following the meeting between the parties, the
owner and the Chief of Police must execute a resolution agreement.
The agreement must set forth the mandatory abatement measures of
the nuisance, enforcement mechanisms if the agreement is violated,
expiration date for the agreement, and may include a requirement that
the landlord participate in a landlord training course provided by the
City. If the agreement expires and compliance with the terms is
achieved, the owner will not be subject to a nuisance premise action
and the agreement will terminate. If the agreement is breached once,
including a new non-aggravated offense occurs, the parties will meet to
address the event and amend the agreement as appropriate. If the
agreement is violated at least twice, the City may proceed with a
nuisance premise action.
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6. Nuisance Premise Action. If the owner fails to meet with appropriate city
officials in a timely manner or fails to enter into a resolution agreement
with the city or otherwise fails to abate the nuisance under this Section,
the Corporation Counsel or other appropriate city official may institute
an appropriate action in the Division of Administrative Hearings or in a
court of competent jurisdiction to abate such nuisance.
7. Nuisance Premise Action Pleading. If, after the procedural
requirements are met in this section, the Corporation Counsel and the
Chief of Police determine that it is necessary or desirable to bring an
action in the Division of Administrative Hearings or in a court of
competent jurisdiction to abate a nuisance under this section, written
notice of such action must be provided to the owner as required by law.
If such action is brought in the Division of Administrative Hearings, any
evidence on which a reasonably prudent person would rely may be
considered without regard to the formal rules of evidence, and the
presiding authority may rely on written official reports from the City,
affidavits and other business records submitted by police officers, City
inspectors, or other authorized city officials and city employees to
determine whether a public nuisance under this Section occurred.
8. Finding of Liability in Nuisance Premise Action. Upon a finding of liability
in the Division of Administrative Hearings or in a court of competent
jurisdiction, the presiding authority must issue an order of abatement
directing the owner to implement a nuisance abatement plan at the
premises. Such nuisance abatement plan must be in writing and
provide the following:
a. Must provide reasonable assurance that if the plan is
implemented at the premises, the nuisance at such premises will
be substantially abated or eliminated in its entirety;
b. Must include an implementation schedule for each element of the
plan;
c. Must contain the following elements, unless the presiding
authority determines that such element is not required to
substantially abate or eliminate the nuisance at the premise:
i. install and maintain sufficient lighting at each point of entry
to and exit from the premises and in designated common
areas;
ii. install and maintain sufficient surveillance cameras at
each point of entry to and exit from the premises and in
designated common areas, illuminated in such a manner
so as to identify person entering or exiting the premises;
and
iii. maintain the recordings from surveillance cameras for a
minimum of 30 days after the recording occurs.
d. The abatement order may contain any other element that the
presiding authority, at the request of the city, deems necessary to
address the nuisance presented; and
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e. The abatement order must expire after one year of the issuance
date, unless extended due to a default of the abatement order.
8. Nothing in this Section is to be construed (a) to constitute an act of
possession, ownership or control by the city over the applicable
premises; (b) to deny common law right to anyone to abate a nuisance
at such premises; (c) to affect to the status of any ongoing city
prosecution or other action related to such premises; (d) to prevent the
issuance of a citation to or arrest or prosecution of any person for any
violation of the City Code or other applicable law at such premises; or
(e) to permit at such premises any activity prohibited by law.
(I) PENALTIES:
1. Nuisance Premise Action Fines. Upon a finding of liability in the Division
of Administrative Hearings or in a court of competent jurisdiction, the
owner will be fined five hundred ($500) for each violation of this Section.
The fine imposed under this Section is in addition to any fine imposed
for the original citations issued for any non-aggravated offenses listed in
Section E above.
2. Abatement Order Violation. Any owner that violates a provision of the
abatement order entered will be fined two hundred dollars ($200) for
each violation.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
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SECTION 6: This ordinance shall be in full force and effect after its
passage, approval and publication in the manner provided by law. Any training required
per an abatement order or resolution agreement must take place after January 1, 2017.
Introduced:_________________, 2016
Adopted:___________________, 2016
Approved:
_________________________, 2016
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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NUISANCE PREMISES PROCESS FLOWCHART
OR
STEP 1: Criminal Activity* with arrest(s) or citation plus corroborating evidence** is identified at Residential Property and
Notice Provided to Property Owner and Tenant(s). Note: If activity falls in category of “aggravated” – only one incident will
trigger nuisance premises process and non-aggravated, need two separate incidents. If rental property, criminal activity will
also constitute a violation of the Lease Addendum to be executed by all Tenants, providing for Landlord action.
STEP 2: Property Owner will not meet with staff. No
Compliance Efforts by Owner.
Step 2: City and Owners work together for prompt
resolution. Owner not issued citation.
Nuisance Complaint Prosecution and
Administrative Hearing Officer (Neutral
Party); Order Entered to Abate Problem
Monitor Compliance with Administrative
Hearing Officer (neutral party)
City and Owner
cannot reach an
agreement
Plan executed, which will
include agreed upon
enforcement measures and
timeline
Plan expires,
Compliance
achieved, and no
fines or violations
cited against
Owner.
Terms of Plan
are breached;
if Plan is
repeatedly not
followed, City
can opt to
prosecute.
If required by Plan and property is
a rental, mandatory Landlord
Training conducted by staff must
be completed as part of Plan
If Rental property, Mandatory Landlord Training
must be completed as part of Abatement Order
Abatement Order expires after (1) year.
Optional Training & Resources to Landlords; provided on a semi-annual basis. Training may be mandatory
for certain landlords from an abatement order or resolution agreement with City staff, per Step 2 below.
Problem Identified at Residential Property. Determine classification (aggravated or non-aggravated)
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*Criminal Activity shall mean the following:
(A) Aggravated Offenses: One of the following offenses supported by
Homicide; 720 ILCS 3/0-1, et seq.
Aggravated Assault; 720 ILCS 5/12-2;
Aggravated Battery; 720 ILCS 5/12-3.05;
Criminal Street Gang Recruitment; 720 ILCS 5/12-6.4;
Unlawful contact with street gang member(s), 720 ILCS 5/25-5
Any offense involving a deadly weapon; 720 ILCS 5/24.
Armed violence; 720 ILCS 5/33A-2.
Kidnapping and related offenses; 720 ILCS 5/10-1, et seq.
Theft, 720 ILCS 5/16-1, et seq.
Deadly Weapons, 720 ILCS 5/24-1, et seq.
(B) Non-Aggravated Offenses:
Fire Code violation – overcrowding, Section 107.5 and Section 202 (current, not past violations)
2012 Property Maintenance Violations (current, not past violations)
Limitations on number of dogs, City Code 9-4-3-2
Cruelty to Animals, City Code 9-4-14
Dangerous Dogs, City Code 9-4-17
Resisting or Interfering with Police, City Code 9-5-18-4
Manufacture or selling controlled substances, City Code 720 ILCS 570/401
Prostitution, 720 ILCS 5/11-14
Disturbing the Peace, City Code 9-5-6
Possession of Explosives or Incendiary Devices; 720 ILCS 5/20-2, et seq.
Any other offense not listed under Section (A) “Aggravated Offense” that constitutes a felony
under state or federal law or Class A misdemeanor under state law.
**Proof of violation shall not require criminal conviction. An arrest or citation (supported by admissible
corroborating evidence that activity in violation of the above provisions has occurred) for a described
violation shall be sufficient evidence of a violation of the Tenant’s Obligations contained in Section 5-3-
4-5 constituting material noncompliance with the lease and the City Code.
a. Any such violation committed by the Tenant or any member of the Tenant’s household is
grounds for Landlord to terminate the tenancy of that individual tenant or household member
and to evict that individual from the leased premises. Any eviction action will be conducted in
accordance with the statutory requirements stated in the Illinois Forcible Entry and Detainer
Act, 735 ILCS 5/9-101 et seq.
b. Landlord shall have the power to bar the presence of a person from the leased premises who is
not Tenant or a member of Tenant’s household. A landlord bars a person from the premises by
providing written notice to Tenant that the person is no longer allowed on the premises. That
notice shall be provided in accordance with the statutory requirements in 735 ILCS 5/9-106.2.
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1
For City Council meeting of June 20, 2016 Item SP4
Age-Friendly Evanston Action Plan
For Discussion
To: Honorable Mayor and Members of the City Council
From: Catherine Hurley, Sustainability Manager
Subject: Age-Friendly Evanston Action Plan
Date: June 15, 2016
Recommended Action:
The Age-Friendly Task Force and Staff recommend adoption of the Age-Friendly
Evanston Action Plan.
Overview:
The City of Evanston joined the World Health Organization’s (WHO) Global Network of
Age-Friendly Cities and Communities to provide a framework to educate, encourage,
and support further improvements to make Evanston more user-friendly for older
residents and residents of all ages. The WHO describes an age-friendly city as one that
“…encourages active ageing by optimizing opportunities for health, participation and
security in order to enhance quality of life as people age. In practical terms an age-
friendly city adapts its structures and services to be accessible to and inclusive of older
people with varying needs and capacities.”
To participate in the WHO project, Evanston established a mayoral appointed task force
of older adult residents, the Age-Friendly Task Force (“Task Force”), to conduct a
baseline assessment of the current age-friendliness of Evanston and work to develop a
three-year citywide action plan for ongoing age-friendly improvements. The Task Force
was appointed by Mayor Tisdahl in December 2013 and the assessment and planning
efforts began in January 2014. The Age-Friendly Evanston Action Plan is the result of
over two years of evaluating, analyzing and developing recommendations to make
Evanston a more age-friendly city. The Action Plan is provided as Attachment 1.
The Action Plan recommendations are based on data collected through work groups,
focus groups, professional roundtable discussions and two surveys and aligns with the
WHO’s guidelines for age-friendly cities. It covers eight areas including: planning,
housing, transportation, communication, community support & health services, outdoor
spaces & buildings, social & civic participation and employment, and visioning. More
than 50 community members participated in the Task Force and working groups to
Memorandum
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2
develop the plan. The Task Force will continue to meet on a quarterly basis to
centralize the reporting of progress towards items in the Action Plan. The Task force
and its working groups will also work with City Staff, existing Boards, Committees and
Commissions, and community partners to implement specific recommendations
presented in the Action Plan.
Staff has received letters of support for the Action Plan from several community
organizations and residents who are eager to build upon Evanston’s strong age-friendly
characteristics. Letters of support for the Action Plan are provided as Attachment 2.
Additionally, more than 30 community members gave their endorsement for the Action
Plan at the Aging Well conference held on May 6, 2016, which are listed as Appendix 1
of the Action Plan.
The Age-Friendly Task Force and staff recommend that City Council adopt the Age-
Friendly Evanston Action Plan to serve as the next steps for making Evanston more
inclusive and user-friendly for older residents and residents of all ages.
Attachments:
Age-Friendly Evanston Action Plan, June 2016
Letters of Support from Community Partners
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Toward Building a Livable Community for All Ages
Age-Friendly Evanston Action Plan
Age-Friendly Task Force and the City of Evanston
2100 Ridge Avenue, Evanston, IL 60201
T: 847-448-8251 Web: www.cityofevanston.org/agefriendly E: aging@cityofevanston.org
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Acknowledgement
Age-Friendly Task Force Members
John Barfield, Community & Health Services
Susan Canter, Outdoor Spaces & Buildings, Representative from the Commission on Aging
Susan Cherco, Chairperson
Jo-Ann Cromer, Social Participation
Helen Gagel, Transportation
Wayne Heimbach, Housing
Martha Holmes, Communication & Information
Isidro Lucas, Civic Participation & Employment
Dorothy Strong, Respect & Social Inclusion, Representative from the Commission on Aging
Working Group Participants
Phil Bashook
Lin Berryman
Carole Boone
George Bowen
Sandy Bowen
Josephine Brown
Ellen Browne, MPH
Mary De Jong
Pete De Jong
Susan Doyle
Carol Ellegant
Donna Feldman
Jessica Feldman, President of the North Shore
Village
Mary Pat Garr
Margaret Gergen
Bill Green
Vivian Green
Sandi Johnson, Chair of the Mental Health
Board
Frank Koppelman
Carolyn Lickerman
Rae Malone
Drina Nikola
Cate O’Brien
Irene Pierce, RN, MSN
Jean Prindiville
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Jeanie Ramsey, Executive Director, SASI-
Services for Adults Staying in Their Homes
Nancy Sacks
Brian Scruggs
Jean Scruggs
Jain Simmons
Mennie Smith
Barbara Sittler
Sara Stewart
Brenda Taylor
Jane Wickenkamp
Carol Willis
Bonnie Wilson
Connie Wood
Irene Ziaya
The Foster Senior Club
Age-Friendly Action Plan Supporters
A full list of Age-Friendly Action Plan supporters is provided in Appendix 1.
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CONTENTS
Acknowledgement 3
Age-Friendly Task Force Members 3
Working Group Participants 3
Age-Friendly Action Plan Supporters 4
Introduction 6
What is an Age-Friendly Community? 6
The Community Context 8
Population Statistics 8
Why is Being Age-Friendly Important? 9
Planning Process 11
Age-Friendly Task Force 11
Task Force 11
Guiding Principles 11
Findings 13
Key Age-Friendly Issues in Evanston 13
How the Action Plan Will Be Used 14
Age-Friendly Action Plan 15
Action Area 1: Planning 16
Action Area 2: Housing 18
Action Area 3: Transportation 22
Action Area 4: Communication 24
Action Area 5: Community Support and Health Services 26
Action Area 6: Outdoor Spaces and Buildings 27
Action Area 7: Social and Civic Participation and Employment 29
Action Area 8: Visioning 32
Appendix 33
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Introduction
The United States, along with the rest of the world is aging. A number of factors are contributing to this
trend: increased longevity, declining birth rates and the baby boom that occurred between 1946 and
1964. During that time period, 76.4 million individuals were born. The oldest of this cohort is now 70
and the youngest, 47. By 2030 there will be approximately 72.7 million older individuals in the United
States, accounting for roughly 20% of the total population. Cities and towns around the world, including
Evanston, are taking steps to prepare for this unprecedented growth of the older adult population. The
City of Evanston launched the Age-Friendly Evanston initiative in 2013 to ensure that Evanston will
continue to be both a good place to grow up and a good place to grow old.
What is an Age-Friendly Community?
The World Health Organization describes
an age-friendly city as one that
“…encourages active ageing by
optimizing opportunities for health,
participation and security in order to
enhance quality of life as people age. In
practical terms an age-friendly city adapts
its structures and services to be accessible
to and inclusive of older people with
varying needs and capacities.”
Age-friendly cities embrace a culture that
challenges ageism and its negative
stereotypes of older adults. An age-
friendly city is committed to continual
improvement of its physical, social and
health environment to provide a high
quality of life for all residents.
The City of Evanston chose to join the World Health Organization (WHO) global Network of Age-
Friendly Cities and Communities and to develop an Age-Friendly Action Plan in alignment with WHO
principals and guidelines. The WHO has identified eight aspects of city life to evaluate in terms of age-
friendliness: outdoor spaces and buildings, transportation, housing, social participation, respect and
social inclusion, civic participation and employment, communication and information, and community
support and health services.
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Cities and Communities that participate in the WHO network
complete a self-evaluation of these age friendly aspects of city life
and commit to develop and implement an initial 3 year Age-
Friendly Action Plan of improvement. The City of Evanston
received approval of its application to the WHO Network of Age-
Friendly Cities and Communities in December, 2014. In April,
2015 Evanston joined AARP‟s Network of Age-Friendly Cities
and Communities as well.
.
WHO GLOBAL NETWORK
OF AGE-FRIENDLY CITIES
AND COMMUNITIES
Global Cities: 284
Countries: 33
U.S Cities: 45
Total Population: 113 million
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12.3%
14.5%
20%
2010 2014 2020
Percentage of Total Population 65 and Older
The Community Context
Evanston is a densely populated, economically and socially diverse community located north of Chicago
on Lake Michigan. With a vibrant community comprising many strong neighborhoods, races, religions
and levels of income and a highly engaged citizenry, Evanston is a desirable place to live for long-time
residents and new arrivals.
Evanston residents, like 94% of the older adult population nationwide, want to “age in place,” meaning
they want to grow old where they have lived for years. As Evanston plans for the future, it is critically
important to address both the opportunities and challenges of a growing aging population. This includes
fully utilizing the resources, skills, and experience of older adults by including them in the civic, social,
and economic fabric of the city along with providing for special needs.
Population Statistics
In 2010, Evanston had a population of 9,201 (12.3%) who were 65 years or older, as depicted in the
graph below. Evanston‟s current population of older adults is an important part of our community. A
projected growth of 5.5% from 2014 to 2020 is expected in accordance with total U.S. population
trends.1 According to the 2010 City of Evanston Census, there was a total population of 74,486,
comprised of 60% females and 40% males.
1 Ortman, et. al. An Aging nation: The Older Population in the United States . United States Census Bureau, 2014.
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Why is Being Age-Friendly Important?
The goal of the Action Plan is to educate, encourage, promote, recognize and implement improvements
that will make Evanston more user-friendly not only for elder residents but for residents of all ages.
Communities that fare best in the 21st century will be those that both tackle the challenges and embrace
the positive possibilities that an aging population creates. Evanston is working to be more age-friendly
for a variety of reasons described below.
The Boomers are Coming! The Boomers are Coming!
As the largest historical generation of older people in the county age, making communities more age-
friendly must become a more central goal; life expectancies are increasing and birth rates are decreasing.
Evanston needs to be proactive about how to handle this increase in number of older adults and think
creatively about how to best support people into a very old age.
It’s good for residents of all ages and abilities
People of all ages and abilities benefit when communities have features that make them more livable. A
community that is truly livable for an 80-year-old is also livable for an 8-year-old, and everyone in
between.
It’s a plan for short-term and long-term needs
Making communities more livable is a long-term process which will take vision, thoughtful planning
and entrepreneurial attitudes. There is no one, quick solution that will work for all communities.
Applying an „age-friendly lens‟ is a way of planning for both the short-term and long-term needs of all
residents over the span of their lifetime.
0
500
1,000
1,500
2,000
2,500
3,000
3,500
4,000
4,500
2010 Evanston Population Demographics
Male Population Female Population
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Age-Friendly Cities promote connection to home, family and community
Livable communities enjoy stability and social cohesion. Residents can remain independent and socially
active for as long as possible.
There is an economic value
Livable communities foster economic development and sustainable commerce. Evanston believes these
qualities attract tourists and retirees. Property values rise. Retailers thrive. Everyone benefits from
having jobs, shopping, health care, recreation and volunteer opportunities close to home.
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Planning Process
Age-Friendly Task Force
The Action Plan was developed by the Evanston Age-Friendly Task Force (Task Force). The Task
Force began its work in January 20141 following appointment by Mayor Tisdahl and approval by the
City Council in December 2013. The Task Force members and their focus areas are listed on Page 3 of
this Action Plan. The Task Force was asked to develop a three-year Age-Friendly Action Plan aligned
with the City‟s livability goals and the standards set by WHO and AARP. The Action Plan is the result
of over two years of work to evaluate, analyze and develop recommendations to make Evanston a more
age-friendly city. The plan recommendations are based on data collected through work groups, focus
groups, professional roundtable discussions and two surveys.
The Task Force met monthly as a whole throughout the planning
process. In addition, individual members formed working groups
that met separately around each of the eight WHO age-friendly
domains. More than 50 community members participated in the
working groups and provided valuable assistance to identify issues
and needs, gather additional information and develop
recommendations for the Action Plan.
Input and feedback was gathered to assess Evanston‟s current
condition and identify strategies to make Evanston more age-
friendly. Feedback was sought from older adults of different ages,
income levels, and abilities; caregivers; and volunteers,
businesses, social service and health providers and city services. To collect the needed information, the
Task Force, with support of their workings groups, conducted outreach including:
Focus groups at community centers, senior housing, retirement communities, and community/social
groups including the Levy Senior Center, Fleetwood-Jourdain Community Center, Foster Senior
Club, North Shore Village, Ebenzer-Primm Tower, Jacob Blake Manor, Jane Perlman Apartments,
Victor Walchirk Apartments, The Merion, Greenwood Care, Albany Care, Over the Rainbow, St.
Nicholas Church, Walking in Evanston and Women Out Walking.
Roundtable discussions with leaders and staff of social service organizations and health providers
serving Evanston residents including North Shore Senior Center, Evanston Skokie Valley Senior
Services, Housing Authority of Cook County, the Mather, North Shore Retirement Home, North
Shore Village, Open Communities, Presbyterian Home, Services for Adults Staying in Their Homes
(SASI), Senior Connections, Three Crowns, Visiting Angles, Greenwood Care, Over the Rainbow,
JJs List, CJE Seniorlife, and McGaw YMCA.
1 Task Force roster, meeting agendas and minutes can be found in the Appendix.
Task Force
Guiding Principles
Recommendations will Reflect
Input from Community
Seek Out Partnerships to
Complement and Enhance
Efforts
Work to Address Fixable
Problems throughout process
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Community Survey, Administered October, 2013. The survey was offered in print and on-line.
There were 324 responses.
Community Survey, Administered May, 2015. The survey was offered in print, online, available by
calling 311, and was offered in Spanish as well as English. The survey was keyed to the WHO
domains. The survey was distributed in a print version at all Evanston libraries, the Levy Center,
Fleetwood-Jourdain, Ebenzer-Primm Tower, Jacob Blake Manor, Jane Perlman Apartments, Victor
Walchirk Apartments, Three Crowns, Westminster Place, The Mather, The Merion and at several
buildings that meet the definition of NORC (Naturally Occurring Retirement Community). It was
publicized on line and by Northshore Village, and other organizations in the community that provide
services for older adults. There were 402 responses.
Community outreach at ward meetings, community centers, faith communities, and other venues
including: the 6th Ward, 5th Ward, the 2014 & 2015 Aging Well Conference, Levy Center, Fleetwood
Jourdain, the 2014 Northshore Village Meals at Home annual meeting, St. Matthews Church
American Society on Aging regional meeting and the 2016 ASA national meeting.
A summary of the survey results was published by the City of Evanston in May of 2014. The Survey
Results and Focus group results are provided as Appendix 2 and Appendix 3 available online at
www.cityofevanston.org/agefriendly.
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Findings
The clearest finding from the community outreach and data collection process is that older adults who
live in Evanston want to stay in Evanston. The reasons people cited for wanting to stay are much the
same as the reasons that attract people to Evanston.
However, the Task Force found that while the advantages of
Evanston are many, there are also challenges that can impede
residents‟ ability to remain in the community. Increasingly
unaffordable housing and the lack of affordable and accessible
transportation were the top two cited issues. According to the
2015 survey responses, 43% of respondents reported housing to be
the most critical measure in the Evanston community and 28%
viewed transportation as the most critical standard of age-
friendliness.
Another common theme that became evident in the outreach process was the difficulty residents had in
accessing information across a broad range of sectors, including healthcare, social services, activities
and opportunities for engagement. The inability to access information contributes to isolation and
underutilization of resources and opportunities that exist. We also heard many complaints about street,
sidewalk and outdoor space maintenance, parking, and
safety.
Based on the information collected, “FOUR A‟S” were
identified as critical for Evanston‟s efforts to support an age-
friendly community. These include the following:
accountability, affordability, accessibility and actionability.
Each theme as it pertains to an age friendly Evanston is
described below.
Accountability: Constant and careful monitoring of
Evanston‟s progress to implement the Action Plan is
critical to ensure that it accurately reflects feedback
received from the community. The Task Force will
continue to meet quarterly to serve as a central point for
coordinating implementation and progress monitoring
including ongoing outreach and collaboration with
community members. The Task Force will provide the
Evanston City Council with an annual report of the
Action Plan progress.
Affordability: An environment that is age-friendly
requires that access to resources, community services,
Key Age-Friendly Issues in
Evanston
Housing Cost & Availability
Transportation Gaps
Communication Breakdown
Poorly Designed and/or
Maintained Outdoor Spaces
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and other living options should be available to all residents. A number of provisions are already in
place in Evanston, such as senior discounts, the benefit card, taxi coupons, etc. However,
implementation of this Action Plan will address improvements needed in transportation, housing,
social participation, and community/health services.
Accessibility: Accessibility is both physical and non-physical. Physical accessibility describes
residents‟ ability to move about the community and reach desired activities and destinations safely
and easily. However, accessibility also relates to less tangible forms of access including access to
community information, resources, and engagement in social and civic activities. The Action Plan
addresses identified gaps in several domains, including outdoor spaces and buildings, transportation,
communications, respect and social inclusion, civic participation, and community and health
services.
Actionability: The Action Plan focuses on improvements and enhancements needed to address
Evanston‟s age-friendliness. The Task Force will collaborate with the City, existing working groups
and community partners to develop specific timelines and responsibilities needed to fully implement
the Action Plan. Several Action Areas require additional funding to fully implement the
recommendations and all partners will be engaged to identify and secure the required resources.
How the Action Plan Will Be Used
This Action Plan is intended to be an advocacy tool that outlines Evanston‟s next steps for supporting a
community more inclusive of older adults and more sensitive to their needs. The recommendations
support Evanston‟s existing local plans such as the City‟s 2008 Strategic Plan, Evanston Project for the
Local Assessment of Needs Plan (EPLAN), Evanston Climate Action Plan, Bicycle Plan, HUD
Consolidated Plan (Housing), and Neighborhood Plans. The Action Plan also complements the work of
several City Boards, Committees and Commissions working in these areas. The Task Force will
centralize the reporting of progress towards items in the Action Plan and will collaborate with existing
and new efforts to support the Action Plan implementation.
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Age-Friendly Action Plan
The Age-Friendly Evanston Action Plan was developed to address the full breadth of issues affecting
quality of life for the city‟s older adults. The Action Plan is divided into eight areas that incorporate the
WHO domains in a way that addresses Evanston‟s specific context and needs. Each Action Area is
described in detail with specific next steps that are needed to achieve the community‟s vision for an age-
friendly city.
In some areas, the Age-Friendly Task Force has already begun to implement recommendations that were
a direct result of the Action Planning process. Items that are in progress or are already completed have
been summarized as appropriate.
•Planning Action Area 1
•Housing Action Area 2
•Transportation Action Area 3
•Communication Action Area 4
•Community Support & Health Services Action Area 5
•Outdoor Spaces & Buildings Action Area 6
•Social & Civic Participation and Employment Action Area 7
•Visioning Action Area 8
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“Curb cut-outs are helpful for those who cannot judge the height of curbs.”
Action Area 1: Planning
Background:
Evanston is a well-established, developed
community with continuous upgrades and
enhancements to both public and private spaces.
Programs and services are evolving and changing
to meet the needs of the community. The City
also has numerous processes that can impact
private development to ensure it addresses the
community‟s values. These processes include the
approval of large developments through the
Planned Development Process and the Design and
Project Review Committee.
Incorporating age-friendly considerations into projects and services is most efficiently done during the
planning phase. For example, when the City undertakes a park improvement project, it is easier to
design the improvements to place seating near walkways and shade rather than trying to fit in these
elements after the project has been designed.
Action Item 1.1 – Apply an Age-Friendly Lens to all Projects and Programs
An age-friendly lens must be applied to all proposed city infrastructure projects in addition to new and
refined community programs.
Develop an Age-Friendly Checklist with input from stakeholders, interest groups and professionals.
Work with relevant City departments to apply Age-Friendly Checklist to infrastructure planning and
design and program evaluation and improvements.
Make Age-Friendly Checklist publicly available to support the community‟s understanding and
support for age friendly improvements.
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Recommended Actions Already Under Way
The Working Group for Outdoor Spaces and Buildings developed a set of criteria to evaluate the
age-friendliness of Evanston‟s outdoor spaces and buildings. The Working Group visited each
public park in Evanston during the spring and summer of 2015 and evaluated the park based on the
age-friendly criteria. The Working Group shared their findings with the Department of Parks,
Recreation, and Community Services and Staff has already acted on a number of recommendations
for improvements in accessibility, safety and amenities. The findings are provided in Appendix 4
available online at www.cityofevanston.org/agefriendly.
An attendee at one of the community outreach meetings pointed out that the PACE bus stop in front
of the Levy Center can be a sea of mud in wet weather. The Working Group shared this information
with the Public Works Department and the City installed a concrete pad at the bus shelter within a
few days of the notice.
The City of Evanston website is currently being upgraded and will incorporate changes that help
older adults access the site. The Working Groups for Communications and Community Support and
Health Services provided the City with recommendations for enhancing the City‟s website for older
adults.
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10.5%
22%
2010 Evanston Housing Demographics
Householder 65
and Older Living
Alone
Other Households
Households with
Individuals 65
Years and Older
Action Area 2: Housing
Background:
Local research and planning activities
suggest that in order to house our aging
population and make Evanston friendly to
people of all ages and abilities, it is
important to assure a full range of housing
options that are planned and built to be
accessible, affordable, healthy, secure,
located near amenities and services and
facilitate social interaction. According to
the 2010 U.S. Census, 32.5% of total
households in Evanston included residents
65 years and older, 10.5% of which are
living alone.1 The 2009 Report of the Evanston Task Force on Affordable Housing2 and the 2008
Business for the Public Interest3 identified that access to affordable4 an d appropriate housing is an issue
for older adults in Evanston. Key challenges include:
Insufficient existing affordable and senior appropriate housing stock for Evanston‟s current
population.5 Evanston lost over 3300 affordable housing units over a 10-year period (2004 - 2013),
which has put dramatic pressure on senior residents looking to find suitable and affordable housing.
However, the addition of 329 affordable units added from 2005-2015 has made a slight, but not
significant, contribution to the availability of affordable and senior appropriate housing. Evanston‟s
Inclusionary Housing Ordinance requires 10% of the units in new, residential, mixed use rental and
owner-occupied developments with five or more dwelling units, depending on location, to be
affordable dwelling units; or developers may pay a fee in lieu of affordable units onsite to the City‟s
Affordable Housing Fund.
Older adults and others on fixed incomes are unable to afford the costs associated with remaining in
Evanston.6 Approximately 30% of survey respondents said that they worry about being able to stay
in their homes in Evanston due to cost.7 Evanston‟s Downpayment Assistance Program and the
Rehabilitation Program both provide assistance for low income homeowners.
1 City of Evanston Census: General Profile, Demographic Profile Data. City of Evanston, 2010.
2 Evanston Affordable Housing Task Force (2009) Report submitted to City Council.
3 Business and Professional People for the Public Interest Annual Report. BPI, 2008.
4 Affordable Housing refers to housing units that are affordable by community residents whose income is below the median
household income level.
5 Community Development “Tools to Expand Affordable Housing” June 8th, 2015 prepared by Sara Flax.
6 Based on census date, the median cost of a house is $395,000, and the median monthly rental is $1057.
7 Community Survey for Age Friendly Action Plan. City of Evanston, 2015.
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“Affordable housing near transportation is rare.”
Increased need of support for older adults to remain in their own homes. Types of support range
from access to home health care to adaptations to the homes such as ramps, modifications to
bathrooms and kitchens, to overall home maintenance.
Barriers to developing new affordable, senior housing. Developers are unable to secure land and
financing to make the provision of affordable units. Cost effective and existing tools such as the
State of Illinois Licenses program for Supportive Housing have been placed on hold for new waivers
in the wake of the financial crisis beginning 2008.
Action Item 2.1 – Expand Affordable Housing through Community Land Trust
Create affordable rental units for Evanston‟s older adults using a Community Land Trust (CLT), which
is a form of shared equity development and ownership designed to ensure that housing made affordable
through public or philanthropic subsidies remains affordable over the long-term. The City should
continue to fund and support on-going efforts to expand affordable housing.
Develop multi-unit rental buildings which provide a flexible option for seniors who are on fixed or
reduced incomes and no longer can adequately maintain their homes. There are many successful
models of this type of housing, both local and national.
Continue to work with organizations such as Community Partners for Affordable Housing (CPAH)
and the Geometry in Construction program at ETHS to renovate existing homes and build affordable
housing.
Initiate the Buy Back Program to help individuals stay in their home. This program allows the
homeowner to sell his or her house and land to the land trust, then buy the house back, lease the
land, and remain in their own home. When the owner dies or moves, the home can be sold or
bequeathed to the heirs, while the land remains in the land trust.
Seek funding for operating support of Community Land Trust efforts aimed at creating more
affordable housing units in Evanston.
Action Item 2.2 – Expand Shared Housing Opportunities
Increase shared housing opportunities in Evanston to help older adults meet the financial requirements
of home ownership and allow individuals to age in place by creating available affordable rental stock,
providing companionship and support, helping with chores, and offering older adults the opportunity to
age in a community where they can share their experience and skills.
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“We need creative housing solutions for those that fall in the middle of the
economic spectrum.”
Provide education and training to support shared housing by partnering with community
organizations to train residents regarding landlord/tenant issues and property standards.
Partner with a wide range of organizations to publicize and educate the community on the benefits of
senior home sharing.
Support communications and marketing of
shared housing opportunities by developing and
providing a well-designed portal for visibility and
coordination of resources for shared housing,
including services to match willing homeowners
with individuals looking for rental space.
Partner with existing organizations to help
with home repairs and/or modifications which are
needed to expand shared housing. Improvements to
enhance accessibility and affordability through
energy efficiency upgrades are a top priority.
Continue to fund home sharing programs,
such as Open Communities.
Research and secure funds to support shared housing. Funding is needed for initial start-up and
operations as well as to make home sharing affordable to low income seniors.
Provide health and safety support for shared housing by providing legal support, background checks,
transportation resources, social and emotional resources, and medical resources; create partnerships
with appropriate organizations where possible.
Action Item 2.3 – Expand Opportunities for Subsidized Assisted Living
Subsidized Assisted Living units provide an alternative to nursing home care for low-income seniors and
persons with disabilities. They combine apartment-style housing with personal care and other services
so residents can live independently with minimal support at a lower cost than is available on the open
market. This set-up makes it possible for residents to take part in decision-making about their health,
living arrangements and financial planning.
Develop or identify an on-going committee or working group to research the feasibility of
establishing a facility in Evanston that provides subsidized assisted living.
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Research status of the current freeze on the Illinois Department of Healthcare and Family Services
“waiver” that would allow payment for services that are not routinely covered by Medicaid and work
with legislators to un-freeze the waivers.
Work with City staff, contractors, developers and other stakeholders to outline the requirements
necessary to build an affordable assisted living facility.
Action Item 2.4 – Explore Innovative Approaches to Expand Affordable Housing Options
Build upon Evanston‟s reputation a leader in sustainable, livable communities by encouraging
innovative approaches to expanding affordable housing options for older adults.
Encourage continued research and dialogue around “future-oriented” ideas to expand affordable
housing for older adults.
Research and explore emerging best practices and foster new innovations through design
competitions and community design charrettes.
Support demonstration projects that would test the appropriateness of innovative housing strategies
for older adults in Evanston, such as intergenerational housing, all-age communities and flexible
dwelling units.
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“Drivers get very upset when I drive in the City on residential streets at 5-10 MPH
below the limit. A campaign to encourage respect for safe driving would help.”
Action Area 3: Transportation
Background:
An age-friendly community requires a transportation network that is accessible, affordable, safe and
responsive to the changing needs of residents and visitors as they grow older. Evanston is fortunate to
have a public transit system, private carriers serving various constituencies and other volunteer
transportation services. Evanston is also a community that is pedestrian-and bicycle-friendly and
continues to invest in non-motorized transportation. Research shows that older adults who no longer
drive are at a greater risk of social isolation which, in turn, is documented as a major contributor to
declining physical and mental health. Improving transportation is vital to older adults‟ mobility, quality
of life and independence.
Action Item 3.1 – Define and Design a Comprehensive Intra-City Transportation Network with
Connections to Outside Transportation Networks
Engage partners and seek funding for a public-private initiative that would link existing transit services
(i.e. CTA, PACE, Metra) with private and volunteer services to ensure regular access to shopping,
health care, arts and culture, worship, entertainment and recreation.
Conduct research to inventory and
document existing transportation options and
identify gaps and improvements needed.
Develop partnerships and support on-
going communication to facilitate an
inclusive, coordinated transportation
network.
Seek funding to implement
transportation enhancements to address
identified gaps with a focus on linking
existing transit services with private and
volunteer services.
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Action Item 3.2 – Provide Safe and Efficient Mobility for all by Promoting Rules of the Road
Education for Drivers, Bicyclists and Pedestrians
Design an education and enforcement strategy to
demonstrate that Evanston is a safe and friendly
environment for all modes of transportation.
Develop and disseminate public education
materials promoting tolerance and the rules of the
road to all users.
Collaborate with partners across the community
including the city, schools, major employers,
local businesses, community groups and the
public to promote the program.
Identify and set measures to evaluate success and
regularly collect and report progress back to the
community.
Recommended Actions Already Under Way
The City of Evanston applied for and received a Transit Planning 4 All Grant to provide over
$85,000 in funding to research how the empowerment of older adults and individuals with
disabilities at the transportation planning table can lead to improved levels of inclusion within our
community. The grant is funded by the U.S. Administration for Community Living and managed in
Partnership with the Federal Transit Administration. This grant will assist the City in understanding
the routes and services needed by older adults and persons of all ages with physical, intellectual, and
developmental disabilities and the technology available to meet such travel demands.
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Action Area 4: Communication
Background:
Communication and access to information is essential in
keeping older adults connected to the community.
Evanston has an extensive communication network which
includes print and online communication, Evanston 311
non-emergency call center, a local cable channel, several
community newspapers and countless community
organizations that disseminate information to their
constituents. However, surveys and focus groups identified
many barriers for older adults accessing information.
Improvements need to be made that consider the varying
levels of comfort, ability to use and access to the various
communication channels as well as content specific to
older adults.
Action Item 4.1 – Improve City-wide Communications and Access to Information with Diverse
Media Using Consistent Messaging
Evanston‟s vast communication resources need to be upgraded to incorporate WHO age-friendly
standards. These standards emphasize the need for “systematic, effective public distribution services”
that are readily accessible to older people with varying capabilities and resources. All residents should
have essential information about city and community service and resources as well as know how to
access information through a variety of communication methods. Upgrades need to better acknowledge
and address individual users and their range of needs including hearing impaired, non-English speakers,
those less comfortable with technology, vision impaired, and individuals with cognitive impairment, etc.
Identify a Communications-information Liaison within the City of Evanston with responsibility for
collaborating with the city‟s Community Engagement Division, Senior Ombudsman, and others to
ensure effectiveness of ongoing communications and tools.
Develop a communications improvement strategy to upgrade all City of Evanston forms of
communication and information sharing to assure effectiveness and relevance to best practices for
age-friendly considerations. Individual users and their range of needs should be considered in the
“Since everything is on the Internet, we need more ways to get on the Internet that
are free.”
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upgrade process. Analyze cost, if applicable, of recommended upgrades to communication tools and
seek funding if necessary. Strategies to include:
o Update City of Evanston website to increase ease of use for older adults including
prominent placement of “Senior Services” information for ease of identification, changes
to website font type, size and page contrast, and the creation of content on assisted living
and housing for older adults.
o Enhance Public Access Cable TV Channel to include monthly/quarterly broadcast of
interviews with the Ombudsman, Assisted Living site managers, and others discussing
senior life services in Evanston.
o Update printed materials with reader-friendly fonts and sizes and content specific to
Evanston‟s older adults. Explore opportunity to create a “Senior section/insert” in the
Evanston Roundtable with relevant content.
Develop, enhance and promote opportunities for computer training for residents or their caregivers
to help them access information available online. Training should include consideration for
residents with limited mobility including those at the senior housing facilities in the community or
living independently.
It is also recommended that Evanston 311 is expanded to provide information on community social
service resources, activities and opportunities for engaging older adults. This recommendation is
included in Section 5 because it addresses feedback on the ability of Evanston‟s older adults to fully use
the community support and health services already available.
Recommended Actions Already Under Way
The City of Evanston has begun providing more information and programming on the Public Access
cable TV channel related to city programs and services.
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“It would be useful if there was a central service for information on all issues related
to the elderly.”
Action Area 5: Community Support and Health Services
Background:
Feedback from the planning process revealed that older adults in Evanston generally have access to
community support and health services. However, improvements are needed to transportation,
communication, and social and civic participation to better connect Evanston‟s older adults to the
community support and health services which are already available.
Action Item 5.1 – Expand Evanston 311 to
Provide Information on Community Social
Service Resources, Activities and Opportunities
for Engagement
Expand Evanston 311 to provide information on
community health and social service resources,
recreational activities and opportunities for civic
engagement. The long-term goal is to create a one-
stop shop number for all Evanston information.
Enhance training on voice volume and inflection necessary with some callers, and ensure
accessibility to bi-lingual interpreter for non-English speaking callers.
Update 311 database to include frequently asked questions about social service and health resources,
activities, events, and opportunities to volunteer.
Use Library community resource list as key resource for 311 operators to use when making
connections to seniors requesting information on resources.
Recommended Actions Already Under Way
The Age-Friendly Task Force and city staff are collaborating to improve Evanston 311 experience
for Evanston‟s older adults. An initial training for Evanston 311 operators in strategies for assisting
older adults is underway. Specifically, we are planning to train one or two operators to be “experts”
in aging. Calls regarding services for older adults that cannot be answered by the regular operators
would be transferred to one of these operators.
The Age-Friendly Task Force is collaborating with staff at the Evanston Public Library to update the
Community Resources page on the Evanston Public Library website.
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Action Area 6: Outdoor Spaces and Buildings
Background:
The built environment is one of the Evanston‟s greatest strengths. Evanston is a more than 150-year-old
community with buildings, roadways and community spaces that need investment and improvement.
Evanston is fortunate to have a large number of public outdoor spaces, with 76 parks, 50 playgrounds
and over 300 acres of publically accessible land. Most of the City has sidewalk and commercial spaces
spread across nine areas, including Downtown Evanston with shopping, restaurants, and community
services. Improvements should be made to ensure that residents and visitors alike can enjoy Evanston‟s
built environment.
Action Item 6.1 – Enhance and Improve Public Spaces for Safety, Quality of Life and
Community Access
Public spaces should be enhanced and improved for comfort, accessibility, and the ability to foster
community for all those that live, work, play, grow-up, and grow old.
Assess streets, sidewalks, parks, and other outdoor spaces with a focus on accessibility, safety and
quality of life.
Assess public buildings and other structures
(i.e. post office, public transit stations) and
identify improvements for accessibility.
Repair and rehabilitate public buildings and
structures, streets, sidewalks, other outdoor
spaces based on assessment results.
Improvements shall include the following:
o Street crossings near parks and
senior residences
o Condition of sidewalks near parks,
senior residences, residential and
business areas
o Lighting near parks, senior
residences, and business areas
“When walking and shopping in Evanston, I need a place to sit occasionally. There
are no benches for the elderly to sit and rest while shopping.”
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o Park amenities and infrastructure
o Accessibility of public buildings and structures
Improve snow removal at intersections and near parking meters.
Publicize the City‟s 50/50 Sidewalk Program to encourage private residents to help support sidewalk
improvement.
Enhance and improve cleanliness of city parks by promoting and enhancing volunteer opportunities
including Earth Day, Arbor Day Celebration, and the City‟s Adopt a Park Program.
.
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“Since retiring, I have had to build new social connections and that has been a
challenge. We are not interested in being segregated to a community of older adults
in what resembles a hotel more than a home. I think the focus of the City should be
more based on need than on age.”
Action Area 7: Social and Civic Participation and Employment
Background:
Research and survey results show that
Evanston‟s older adults have a variety of
interests and desires for activities outside
of the home. These include social,
volunteer, employment and civic activities.
It is important to both consult older adults
during citywide processes and encourage
older and younger people alike to work
together toward enhancing social, civic
and educational opportunities.
Action Item 7.1 – Improve Access to Social, Cultural, Educational, Civic and Recreational
Resources through Outreach Partnerships and Communication
Evanston will leverage diverse communication methods and partnerships to improve access to activities
outside the home for older adults in the community.
Update Parks Directory on City website with information on amenities and other age-friendly
features.
Add places to rest in public places by installing benches in all parks and at bus stops in business
areas and adjacent to senior facilities.
Provide affordable beach access by instituting a senior beach token rate.
Improve accessibility of beach access by installing portable walkways on beaches.
Improve signage at bus stops, in parks, walking/cycling paths.
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“Very few of the summer festivals are accessible for seniors or the disabled.”
Action Item 7.2 – Enhance Opportunities and Access to Recreational Opportunities Year
Round
Providing opportunities for older adults to be active and engaged in the community is important year-
round. Evanston needs to improve existing avenues and develop new opportunities for recreational
activities for older adults.
Open more bathrooms year round and partner with local businesses to open bathrooms to non-
customers.
Provide indoor walking options for winter and all year long by identifying and securing indoor track
or other space for indoor walking; promoted widely on City website and with other partners.
Create a centrally located public space, or improve an existing space, that can host events and
facilitate community activities year round; work to incorporate the interest and needs of older adults
in the planning and delivery of activities.
Encourage urban farming and gardening in the community; coordinate urban farming groups and
garden clubs to provide education to the community and involve knowledgeable seniors as mentors
and educators.
Action Item 7.3 – Encourage Age-Friendly Business Practices through Education and
Development of Business Certification Program
Evanston will develop an Age-Friendly Business Certification Program considering Evanston‟s specific
needs that educates and assists businesses in better serving their customers, no matter their age or ability.
Create a partnership between City of Evanston, Chamber of Commerce, Neighborhood Business
Districts and other stakeholders to develop and administer an Age-Friendly Business Certification
Program.
Research best practices for Age-Friendly Business Certification Program, looking to other WHO
Age-Friendly Cities for model programs. Identify age-friendly features based on business type, such
as all restaurants must offer large font menus for customers (Under partnerships for age-friendly
certification).
Train Volunteers to administer the program and conduct educational activities with businesses to
support age friendly initiatives. In particular, focus above training on front-line staff and their
interactions with customers of all ages. For example, staff should be able to work with young patrons
who may be making their first purchase (buying a gift for a parent, shopping for themselves for the
first time) and work with older customers.
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“I am a local business that caters to seniors and would love to participate in any way
I can.”
Train business district leaders to walk business districts to identify and report hazards to City/311 in
the built environment (i.e. pavers and sidewalks that offer trip hazard, sidewalk cafes that limit
walking/stroller path, limited curb cuts, and other hazards).
Identify and secure funding and support to administer the program.
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Action Area 8: Visioning
Background:
The Age-Friendly Action Plan is a pragmatic
strategic document based on improving, enhancing
and expanding what is already in place. It focuses
on actions that will be implemented in the next 1-5
years to address areas of improvement that have
already been identified. However, to enhance
Evanston as a community that is truly age-friendly
for all, it is important to continue looking forward
to the next ideas and actions that will make
Evanston an age-friendly community for decades
to come.
Action Item 8.1 – Assemble a Future-Oriented Task Force to Identify and Explore Best
Practices and Innovations Worldwide to Achieve a Livable Community for All
A future-oriented task force is needed to identify and explore best practices and innovations that are
emerging in the U.S. and around the world to achieve a livable city for all.
Identify stakeholders, partners and community members to serve on a future-oriented task force.
Establish a regular interval, at minimum quarterly, and a venue for the task force to meet.
Provide recommendations to the City‟s Health and Human Services Committee.
Design pilot projects and submit proposals to secure funding.
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Appendix
Appendix 1 - Age-Friendly Action Plan Supporters
Remi Akinyemi
Nan Anderson
Lois Coldeway
Mark A. Dennis, Jr.
Nancy Flowers
Melissa Gelfand
Kelly Gilbert
Mary Greene
Barb Grimsley
Julia Hagwood
Sue Holbert
Sharon Hyson
Priscilla Giles
Deborah Jones-Miller
Yvette Jordan-Granberry
Archana Lal-Tabak
Sheila Liberman
Jessie Macdonald
Judith Mandel
Toni Maloney
Emily Miller
Laura Nutini
Ann Searles
Rita Sheinin
Mary Signatur
Greg Simitz
Barbara Sittler
Susan Slavner
Ana Holland Switchett
Audrey Thompson
Phebe Tinker
Scott Walton
Sue Walton
Alma Woods
Donald Woods
Nancy Yalowitz
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Appendix 2 – Survey Results
Appendix 3 – Focus Group Results
Appendix 4 – Building and Outdoor Spaces Review of
Parks Summary
Information for Appendix 2, 3, and 4 can be found on the City of Evanston website at
www.cityofevanston.org/agefriendly.
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June 10, 2016
The Honorable Mayor Elizabeth Tisdahl and Members of City Council
2100 Ridge Ave.
Evanston, IL 60201
Via: Electronic Mail
Dear Mayor Tisdahl and Members of City Council,
Open Communities is a small nonprofit based out of north suburban Chicago.
Its mission is to educate, advocate and organize to promote just and inclusive
communities in north suburban Chicago. The agency works with current and
prospective residents, and local groups to promote economically and
culturally diverse communities. The services include the investigation of fair
housing discrimination and landlord/tenant complaints, foreclosure
prevention and predatory lending counseling, Homesharing, community
education and grassroots organizing for fair and affordable housing,
education justice, and immigrant leadership. In 2015, Open Communities
organized the campaign, The Justice Project: The March Continues, a
grassroots social justice movement to foster welcoming northern suburbs.
On June 20, 2016 the council will be hearing a presentation of the Age
Friendly Evanston Action Plan. The Action Plan details action steps for the
city to consider and act upon with all future planning efforts. Evanston is a
wonderful city that offers amenities to all its residents, this action plan
creates steps to maintain this greatness and make Evanston great for people
of all ages. Open Communities wholeheartedly endorses the Action Plan and
encourages the council to do the same. The Action Plan is not an overnight
solution, but a long term plan to make Evanston even better.
Thank you for your time and I once again encourage the council to adopt the
recommendations of this Action Plan.
Sincerely,
Brendan Saunders
Director of Organizing and Advocacy
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June 14, 2016
Susan Cherco
Chair
Evanston Age Friendly Task Force
C/O City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
Dear Ms. Cherco:
I am writing to express support for the Age-Friendly Evanston Action Plan.
The Age Friendly Evanston Action Plan proposals will make Evanston a more age friendly, resident friendly,
city. The plan recommends improvements to the built, social and health environment of the city, based on
input from residents and other stakeholders in the community. Areas of focus include planning, housing,
transportation, communication and outdoor spaces and buildings. The goal is to ensure that Evanston is not
only a good place to grow up but also a good place to grow old.
Our mission at St. Matthew’s is to be building community in a complicated world. We strive for a safe and
caring community. The mission of the task force, to create an all age friendly community, and the mission of
St. Matthew’s are aligned with each other. Both seek a world where all people have the opportunities,
resources and supports that they need in order to thrive.
Sincerely,
The Rev. Charles A. de Kay
Rector
2120 LINCOLN STREET
EVANSTON, IL 60201
TEL: 847--869-4850 FAX: 847-869-4701
INFO@STMATTHEWSEVANSTON.ORG
WWW.STMATTHEWSEVANSTON.ORG
FACEBOOK.COM/STMATTHEWSEVANSTON
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For City Council Meeting of June 20, 2016 Item SP5
Benchmarking Ordinance Update
For Discussion
To: Honorable Mayor and Members of the City Council
From: David D. Stoneback, Public Works Agency Director;
Kumar Jensen, Environmental Project Coordinator
Subject: Benchmarking Ordinance Update
Date: June 20, 2016
Recommended Action:
To update the City Council on the progress of the Utilities Commission in developing a
draft energy and water benchmarking ordinance and the public engagement process
used to craft the ordinance.
Background
Since March 2015, the Utilities Commission has developed an inclusive strategy to
engage stakeholders in developing a draft ordinance. Three stakeholder meetings were
held to educate stakeholders on aspects of an ordinance. A working group of 19
stakeholders convened 6 times from July 2015 through March 2016 to provide input on
draft ordinances and implementation. Staff also presented the ordinance to Downtown
Evanston SSA board members in October 2015. In total, staff has engaged almost 100
individual stakeholders and over 50 separate building owners, property managers and
businesses throughout the process.
Next Steps:
Before bringing the draft ordinance to City Council, staff will post it on the City’s
webpage and provide for an open public comment period from Tuesday, June 21st
through Friday, July 15th. During this time staff have scheduled three drop-in office hour
sessions open to the public.
Drop-in office hours:
• Tuesday, June 28th 5-8 PM
• Wednesday, July 6th 8-11 AM
• Thursday, July 7th Noon-3 PM
Attendees will have the opportunity to learn more about benchmarking in general,
review the proposed ordinance and submit statements reflecting their viewpoint on the
ordinance.
Memorandum
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7For the City Council Meeting of September 20, 2010
2nd Quarter Financial Report
For City Council meeting of June 20, 2016 Item SP6
First Quarter Financial Report for Fiscal Year 2016
For Action: Accept and Place on File
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Ashley King, Budget & Finance Manager
CC: Wally Bobkiewicz, City Manager
Subject: First Quarter Financial Report for Fiscal Year 2016
Date: June 15, 2016
Recommended Action:
Staff recommends City Council accept and place the First Quarter Financial Report for
FY 2016 on file.
Summary:
The City ended the first quarter of the 2016 fiscal year in stable financial condition. The
City’s financial performance is the result of revenues remaining relatively consistent with
budget targets and expenditures being below budgeted levels.
March represents the third month of the City of Evanston’s 2016 fiscal year. As a result,
it is too early to draw any meaningful conclusions or projections relative to the City’s
financial performance in FY 2016. Staff will continue to monitor City revenues and
expenditures throughout FY 2016 and will provide regular updates to the City Council.
Attached are summaries of the City’s funds for the first quarter of FY 2016. In reviewing
these reports, please note the following:
• A majority of the revenues are recorded at the time they are actually received
(permits, property taxes, fees, etc.), however, some revenues are recorded at the
time of notification of the revenue being earned by the City (sales, income,
telecommunications taxes, etc).
• State revenue sources are delayed by one to three months based on the revenue
source in question.
• While some revenues are received on a monthly basis, other revenues are
received less uniformly throughout the year. An example is property taxes, which
are billed bi-annually and then distributed by the County as payments are
received. This disbursal method contrasts with other revenue sources such as
sales taxes, which are collected by the State and distributed on a monthly basis.
Memorandum
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• Operating expenses, including payroll, are reported at the time they are incurred
during the year. At year-end, the City often receives invoices after the close of
the year, for services used or items purchased during the year. These expenses
are recorded into the previous year for which they were incurred.
• Operating expenses are incurred on a uniform basis for items such as payroll,
utilities, fuel, etc., and on an as needed basis for supplies, equipment and
specific outsourced services.
General Fund Revenues:
General Fund revenues through the March 31, 2016 were $32,350,466, or 28.85% of
budget. The first quarter performance of major General Fund revenue sources is
summarized below:
• Through March 31, 2015 property tax revenue was $15,063,444 or 54.9% of
budget. The March and April Financial reports have now been adjusted to include
all Police and Firefighter Pension property taxes in the General Fund. These
taxes are then transferred to the respective pension funds. This is the reason
that expenses for Police and Fire Departments are over the 25% goal for the
month—55% of property taxes have been transferred (expensed) out of those
departments into the Police and Fire Pension Funds.
• State income tax is $1,991,342 through March 31, 2016, achieving 26% of the
budget target for this revenue item. State income tax is typically received in
arrears by one or two months.
• Sales tax revenue in the first quarter of FY 2016 was $3,930,391 or 20.88% of
budget. This is in line with the past two years of sales tax receipts for this
quarter; typically sales tax has the highest collections in the third quarter.
• Real estate transfer tax through March 31, 2016 totaled $462,212 achieving 15%
of the budget target for this item. Traditionally the winter months have fewer
home sales, accounting for the lower revenue.
• Through March 31, 2016, licenses, permits, and fees were approximately 18% of
budget at $2,606,431.22. The anticipated $3 million Northwestern permit was
received by the City in June and will be reflected in the second quarter report.
All of the above revenues are in line with those received in 2015 and 2014 with the
exception of property tax revenue which is presented with pension taxes beginning in
2016.
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General Fund Expenditures:
Through March 31, 2015, General Fund expenditures were $28.2 million or 25.3% of
budget for FY 2016. It is important to note, for the General Fund, many expenditures /
disbursements are not made evenly throughout the year. For example:
• Seasonal employee wages in Parks, Recreation and Community Services are
typically charged during the summer months.
• Police Department assigns additional patrol details during the summer months.
• The first paycheck paid in January (Jan 1, 2016) has been charged back to 2015
(payroll ended Dec 27, 2015) – payroll expenses will “catch up” at year-end.
• As previously stated, the expenses for Police and Fire now include the transfer of
property taxes to their respective pension funds. 55% of this expense has been
charged to these departments, pushing both over the 25% expense goal.
Staff will continue to monitor expenditures throughout the year and will provide regular
reports to the City Council. The City will also be monitoring the progress of the State of
Illinois current and future budget for 2015/16. Based on the decisions made by the
state, the City may need to initiate expense reduction/containment measures in 2016
and this will be discussed during the second quarter financial review in August.
Enterprise Funds:
Revenues and expenses for the Parking, Water, Sewer and Solid Waste Funds were all
below the 25% budget target. Similar to the General Fund, many enterprise fund
revenues and expenses / disbursements do not occur evenly throughout the fiscal year.
In the case of the Water and Sewer Funds, pumpage levels are lower, which reduces
both expense and revenues in these funds for the first quarter. In the case of Water,
Sewer, and Parking, capital expenses do not usually occur until the second and third
quarters each year. Staff will continue to monitor and report on the performance of City
enterprise fund revenues and expenditures throughout FY 2016.
Attachments
March 31, 2016 Monthly Financial Report
Investment Report
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To: Wally Bobkiewicz, City Manager
Martin Lyons, Assistant City Manager/Chief Financial Officer
From: Ashley King, Finance Division Manager
Subject: March 2016 Monthly Financial Report—AS RESTATED
Date: May 13, 2016
Please find attached the unaudited financial statements as of March 31, 2015. A
summary by fund for revenues, expenditures, fund and cash balances is as follows:
YTD
Revenues
YTD
Expenses YTD Net Fund Balance Cash
Balance
32,350,466 28,259,094 4,091,372 17,193,730 8,182,090
646,422 179,862 466,561 1,206,169 365,939
125,000 (125,000)916,667 875,000
3,322,150 1,453,798 1,868,352 3,895,673 2,948,965
4,913 17,256 (12,342)109,881 196,429
495,294 628,039 (132,744)1,155,333 1,555,286
127,465 241,493 (114,029)488,648 267,648
214,595 80,750 133,845 278,103 (56,699)
9,942 191,649 (181,707)294,434 (121,824)
26,714 26,714 2,478,383 185,079
503,678 428,880 74,797 2,756,074 2,174,004
109,881 169,915
26,512 25,637 875 4,633,883 5,645
147,554 6,661 140,893 2,854,407 1,098,053
2,688,908 1,627,084 1,061,824 8,034,389 7,583,172
287,026 287,026 876,453 812,455
742,803 445,780 297,023 1,602,780 1,639,210
326,944 20,735 306,208 482,230 279,856
2,373 8,512 (6,139)437,351 444,446
-
8,194 (8,194)303,876 303,876
5,989,034 13,468,087 (7,479,053)8,006,517 6,310,560
2,325,343 400,767 1,924,577 7,974,415 8,345,879
72,131 90,187 (18,056)2,664,378 2,661,188
2,344,814 1,424,400 920,414 11,431,692 11,261,199
7,082,534 7,635,804 (553,269)7,066,592 6,521,738
3,032,252 3,044,933 (12,681)4,407,356 2,457,374
1,196,442 793,976 402,465 (632,303) (1,195,379)
6,444 (6,444)288,690 28,961
850,110 454,059 396,051 669,509 94,836
375,825 3,200 372,625 2,272,054 1,255,243
5,515,899 4,540,038 975,861 (2,978,679) 2,826,471
70,708,145 65,610,320 5,097,825 91,278,566 69,476,615
601 EQUIPMENT REPLACEMENT FUND
605 INSURANCE FUND
520 SOLID WASTE FUND
176 HEALTH AND HUMAN SERVICES
600 FLEET SERVICES FUND
505 PARKING SYSTEM FUND
510 WATER FUND
515 SEWER FUND
320 DEBT SERVICE FUND
415 CAPITAL IMPROVEMENTS FUND
420 SPECIAL ASSESSMENT FUND
340 DEMPSTER-DODGE TIF FUND
345 CHICAGO-MAIN TIF
315 SOUTHWEST TIF FUND
330 HOWARD-RIDGE TIF FUND
335 WEST EVANSTON TIF FUND
300 WASHINGTON NATIONAL TIF
305 SPECIAL SERVICE AREA (SSA) #5
310 HOWARD-HARTREY TIF
240 HOME FUND
250 AFFORDABLE HOUSING FUND
220 CDBG LOAN
225 ECONOMIC DEVELOPMENT FUND
235 NEIGHBORHOOD IMPROVEMENT
205 EMERGENCY TELEPHONE (E911)
210 SPECIAL SERVICE AREA (SSA) #4
215 CDBG FUND
195 NEIGHBORHOOD STABILIZATION
200 MOTOR FUEL TAX FUND
175 GENERAL ASSISTANCE FUND
180 GOOD NEIGHBOR FUND
185 LIBRARY FUND
Fund Fund Description
100 GENERAL FUND
NOTE: Negative Cash Balances (as seen above in the CDBG, SSA 4 & Solid Waste Fund) reflect internal account balances and not
external bank balances, due to transaction timing at month end.
Memorandum
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Included above are the ending balances as of March 31, 2016 for both unreserved fund
and cash balances. Of these two amounts, cash balance is the more meaningful metric
since this represents liquid cash and/or invested assets which may be used (or easily
sold) to support and fund current operations. While ending fund balance is also an
important measurement of the City’s financial health, it usually includes illiquid assets or
future cash receipts or disbursements such as receivables (including property tax) due
to the City and accounts payable/accrued expenses.
As of March 31, 2016, the General Fund is reporting a net surplus of $4,091,372. This
is significantly higher than the February net amount due to the receipt of the first
installment of property taxes. The attached supplemental charts show the General
Fund Revenues at 28.85% of budget and expenses lower at 25.30%. The first quarter
goal is 25%. For the first time this year, there is an additional expense in Police and
Fire—the transfer of property taxes from the General Fund to their respective pension
funds. The timing of this money is causing both of those department to be over budget.
Through March 31, 2016, the SSA #4 Fund is showing a negative cash balance of
$56,669 due to the timing of payments to the Downtown Evanston group.
Through March 31, 2016, the CDBG Fund is showing a negative cash balance of
$121,824 which will be reimbursed from April draw-downs.
Through March 31, 2016, the Economic Development Fund is showing a fund balance
of $2,756,074 and a cash balance of $2,174,004.
Special Service Area #5 received 2016 property taxes in error for the first installment.
This is due to the first property tax installment always being 55% of the previous year’s
tax amount. This money will be refunded to the County during the second installment
billing. The fund will then officially close.
Through March 31, 2016, the enterprise funds (Parking, Water, and Sewer) have
balances above average. As construction season begins, the balances in all three of
these funds will be reduced.
The Debt Service Fund made a $13 million payment in January in connection with the
refinancing of the 2006B bonds. The fund balance of $8,006,517, includes the first
installment of property taxes.
Through March 31, 2016, the Solid Waste Fund is showing a fund balance of negative
$632,303 and a cash balance of negative $1,195,379. This puts the fund back on
schedule as the January and February payments to SWANCC were paid by Council in
March.
Through March 31, 2016, the Insurance Fund is showing a negative fund balance of
$2,978,679 with a cash balance of $2,826,471. This negative balance is primarily for
claims/cases being expensed. These claims/cases have not been settled, and
therefore there is no guarantee the City will actually experience this negative fund
balance as estimated.
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2016 Budget March Actual YTD Actual %2015 Actual
27,417,407 5,042,340 15,063,444 54.94% 11,397,061
45,986,550 2,884,385 9,828,563 21.37% 44,079,076
5,329,777 91,287 1,098,205 20.61% 5,324,137
9,276,550 831,343 1,470,605 15.85% 6,704,846
125,700 9,626 37,621 29.93% 155,619
4,609,825 281,656 750,029 16.27% 3,548,230
640,000 - - 0.00% 640,000
5,374,751 432,309 1,116,125 20.77% 5,406,379
2,433,216 229,726 771,162 31.69% 2,239,528
8,842,365 646,242 1,938,725 21.93% 7,836,484
765,727 38,148 107,597 14.05% 670,245
1,286,843 68,875 166,688 12.95% 894,703
50,000 551 1,702 3.40% 6,572
112,138,711 10,556,488 32,350,466 28.85% 88,902,880
CITY COUNCIL 424,958 24,590 103,394 24.33% 419,962
CITY CLERK 263,203 24,140 71,227 27.06% 283,764
CITY MANAGER'S OFFICE 6,989,746 387,453 986,082 14.11% 1,814,469
LAW 1,130,000 85,159 240,656 21.30% 1,051,325
ADMINISTRATIVE SERVICES 9,634,173 767,491 1,942,345 20.16% 9,491,649
COMMUNITY DEVELOPMENT 2,740,032 203,300 606,867 22.15% 2,425,618
POLICE 37,696,278 1,956,323 11,369,403 30.16% 28,493,534
FIRE MGMT & SUPPORT 22,601,742 1,097,484 7,211,743 31.91% 14,954,025
HEALTH 3,544,226 190,399 520,897 14.70% 3,212,848
PUBLIC WORKS 18,148,755
PARKS 11,820,590 663,679 2,050,099 17.34% 11,180,116
PUBLIC WORKS AGENCY 14,861,248 952,656 3,156,381 21.24% -
111,706,196 6,352,673 28,259,094 25.30% 91,476,064
REVENUE TOTALS 112,138,711 11,037,579 32,350,466 88,902,880
EXPENSE TOTALS 111,706,196 6,352,673 28,259,094 91,476,064
432,515 4,684,906 4,091,372 (2,573,184)Fund 100 - GENERAL FUND Net Gain
24
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EXPENSE TOTAL
Fund 100 - GENERAL FUND Totals
15
17
19
21
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23
Other Revenue
Interest Income
REVENUE TOTAL
13
14
Fines and Forfeitures
Parking Charges for Services
Parks and Recreation Charges for Services
Other Charges for Services
Interfund Transfers
Intergovernmental Revenue
Fund 100 - GENERAL FUND
Property Taxes
Other Taxes
License
Permit
Fee
Fund 100 - GENERAL FUND
Classification
Fund Category Governmental Funds
Fund Type GENERAL FUND
94 of 114
2016 Budget March Actual YTD Actual % 2015 Actual
- - 1,200 -- 150
6,379,675 500,579 1,370,245 21.48% 6,010,558
65,000 - - 0.00% -
3,711,770 309,314 927,942 25.00% 2,925,296
12,125 - - 0.00% -
119,216 19,651 40,525 33.99% 300,923
35,070 1,959 4,902 13.98% 18,260
10,322,856 831,503 2,344,814 22.71% 9,255,187
23,000 4,739 9,540 41.48% 29,187
1,348,940 98,805 312,878 23.19% 1,125,491
113,349 7,506 22,363 19.73% 107,452
3,022,411 531,547 637,975 21.11% 2,703,537
278,864 51,496 52,334 18.77% 243,068
3,474,000 9,229 9,229 0.27% 128,726
319,648 - 53,275 16.67% 319,649
2,873,395 - - 0.00% 2,846,227
11,000 659 861 7.82% 6,951
3,917,652 - - 0.00% 503,423
252,000 - - 0.00% 23,687
1,303,783 106,667 325,946 25.00% 923,092
16,938,042 810,647 1,424,400 8.41% 8,960,489
REVENUE TOTALS 10,322,856 831,503 2,344,814 9,255,187
EXPENSE TOTALS 16,938,042 810,647 1,424,400 8,960,489
(6,615,186) 20,856 920,414 294,698 Fund 505 - PARKING SYSTEM
Contingencies
Debt Service
Miscellaneous
Interfund Transfers
EXPENSE TOTAL
Fund 505 - PARKING SYSTEM
Pensions
Services
Supplies
Capital Outlay
Insurance and Other Chargebacks
Depreciation Expense
Other Revenue
Interest Income
REVENUE TOTAL
Employee Pay
Benefits
Fund 505 - PARKING SYSTEM FUND
Permit
Parking Charges for Services
Parks and Recreation Charges for Services
Interfund Transfers
Intergovernmental Revenue
Fund 505 - PARKING SYSTEM FUND
Classification
Fund Category Proprietary Funds
Fund Type Enterprise Funds
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2016 Budget March Actual YTD Actual % 2015 Actual
70,000 8,003 20,000 28.57% 105,483
15,133,000 1,100,189 4,042,067 26.71% 15,141,770
39,000 3,118 8,842 22.67% 40,911
126,000 - (70)-0.06% 125,545
- 2,000,000 3,000,000 2,354,582
22,348,400 3,553 8,931 0.04% 338,396
1,600 1,052 2,765 172.80% 3,448
37,718,000 3,115,915 7,082,534 18.78% 18,110,135
210,465 5,851 28,883 13.72% 157,679
4,534,306 351,702 1,100,803 24.28% 4,547,958
360,355 28,598 82,572 22.91% 432,229
2,098,760 131,847 251,619 11.99% 1,227,907
1,392,190 69,384 147,366 10.59% 1,048,119
75,800 1,866,840 2,063,969 2722.91% 105
468,492 - 78,084 16.67% 468,493
- - - 2,096,633
1,000 - - 0.00% 933
1,053,288 - - 0.00% 432,628
62,980 6,928 6,928 11.00% (345,617)
3,502,313 2,280,797 3,875,578 110.66% 3,692,565
13,759,949 4,741,946 7,635,804 55.49% 13,759,630
REVENUE TOTALS 37,718,000 3,115,915 7,082,534 18,110,135
EXPENSE TOTALS 13,759,949 4,741,946 7,635,804 13,759,630
23,958,051 (1,626,031) (553,269) 4,350,505
Fund 510 - WATER FUND Totals
Fund 510 - WATER FUND Net
Depreciation Expense
Contingencies
Debt Service
Miscellaneous
Interfund Transfers
EXPENSE TOTAL
Benefits
Pensions
Services
Supplies
Capital Outlay
Insurance and Other Chargebacks
Interfund Transfers
Other Revenue
Interest Income
REVENUE TOTAL
Employee Pay
Fund 510 - WATER FUND
Licenses, Permits and Fees
Fee
Water Charges for Services
Sewer Charges for Services
Other Charges for Services
Fund 510 - WATER FUND
Classification
Fund Category Proprietary Funds
Fund Type Enterprise Funds
96 of 114
2016 Budget March Actual YTD Actual % 2015 Actual
12,869,000 747,814 3,031,041 23.55% 12,491,290
19,650 - - 0.00% 19,650
984,165 - - 0.00% 12,521
1,000 319 1,211 121.09% 2,706
13,873,815 748,133 3,032,252 21.86% 12,526,166
57,040 1,682 10,139 17.77% 60,837
1,025,778 79,014 254,232 24.78% 1,000,833
86,092 6,509 19,909 23.13% 101,701
903,500 1,056 1,161 0.13% 90,234
92,300 2,718 5,308 5.75% 18,817
3,048,314 100,264 100,264 3.29% 13,609
269,988 20,958 107,871 39.95% 269,988
- - - 3,443,723
9,222,913 1,859,821 2,410,454 26.14% 1,550,407
1,500 5,000 5,000 333.33% 3,306
773,876 27,514 130,595 16.88% 735,235
15,481,301 2,104,534 3,044,933 19.67%7,288,691
REVENUE TOTALS 13,873,815 748,133 3,032,252 12,526,166
EXPENSE TOTALS 15,481,301 2,104,534 3,044,933 7,288,691
(1,607,486) (1,356,401) (12,681) 5,237,476
EXPENSE TOTAL
Fund 515 - SEWER FUND Totals
Fund 515 - SEWER FUND Net
Capital Outlay
Insurance and Other Chargebacks
Depreciation Expense
Debt Service
Miscellaneous
Interfund Transfers
Employee Pay
Benefits
Pensions
Services
Supplies
Fund 515 - SEWER FUND
Sewer Charges for Services
Other Charges for Services
Other Revenue
Interest Income
REVENUE TOTAL
Fund 515 - SEWER FUND
Classification
Fund Category Proprietary Funds
Fund Type Enterprise Funds
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2016 Budget March Actual YTD Actual % 2015 Actual
275,000 40,031 40,031 14.56% 213,490
- 87,997 263,992 -
3,632,394 284,594 880,385 24.24% 3,561,584
1,055,967 - - 0.00% 1,055,967
238,000 9,143 12,035 5.06% 228,469
5,201,361 421,765 1,196,442 23.00% 5,059,510
25,000 1,675 14,975 59.90% 41,358
779,380 58,074 175,251 22.49% 697,534
63,718 4,641 13,227 20.76% 68,816
3,679,126 251,452 460,923 12.53% 3,644,097
53,050 1,285 4,726 8.91% 73,788
25,750 - - 0.00% 24,738
- - - 68,394
15,000 - - 0.00% -
499,493 14,761 124,873 25.00% 490,106
5,140,517 331,888 793,976 15.45%5,108,831
REVENUE TOTALS 5,201,361 421,765 1,196,442 23% 5,059,510
EXPENSE TOTALS 5,140,517 331,888 793,976 15% 5,108,831
60,844 89,877 402,465 661% (49,321)
Fund 520 - SOLID WASTE FUND
Fund 520 - SOLID WASTE FUND
Supplies
Capital Outlay
Debt Service
Miscellaneous
Interfund Transfers
EXPENSE TOTAL
REVENUE TOTAL
Employee Pay
Benefits
Pensions
Services
Fund 520 - SOLID WASTE FUND
License
Solid Waste Charges for Services
Other Charges for Services
Interfund Transfers
Other Revenue
Fund 520 - SOLID WASTE FUND
Classification
Fund Category Proprietary Funds
Fund Type Enterprise Funds
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To: Wally Bobkiewicz, City Manager
From: Martin Lyons, Asst. City Manager/CFO
Subject: FY2016 – 1st Quarter - Cash and Investment Report
Date: June 13, 2016
Attached please find the Cash and Investment report as of March 31, 2016
A comparison between the 2016 first quarter investment report and 2015 first quarter
indicates a decrease in combined cash & investments of just $328,826, from
$75,822,560 down to $75,493,734. Cash and investment changes from the previous
period are summarized below:
While individual cash balances vary as noted on the attached table, this stability in
overall non-pension cash reserves will help the City respond to potential changes in the
State Budget Crisis..
As of March 31, 2016, ledger balances showing the highest percentage of total deposits
was held by First Bank and Trust at approximately32.33M, or 46.5% of the City’s
$75.5M in cash and investments followed by PMA Financial at $18.0M or 26% of the
total and U.S. Bank at $16.1M or 23.2%. This is in compliance with the City’s
investment policy to ensure no financial institution should have greater than 50% of the
city’s total deposits.
If you have any questions on this report or would like to discuss in greater detail, please
contact me by phone at (847) 448.8082 or by e-mail at mlyons@cityofevanston.org.
3/31/2015 3/31/2016 Change
Cash 34,609,097 39,355,520 4,746,423
Investments 41,213,463 36,138,214 (5,075,249)
TOTAL 75,822,560 75,493,734 (328,826)
Memorandum
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A B C D E F
City of Evanston
Cash & Investment Summary by Fund
March 31, 2016
Fund #Fund Cash Investments Interfund Total
100 General 5,704,599 3,123,590 (646,099) 8,182,090
175 General Assistance 383,521 14,780 (32,362) 365,939
176 Health and Human Services - 28,961 28,961
180 Good Neighbor 1,000,000 (125,000.01) 875,000
185 Library 4,188,916 (1,239,951) 2,948,965
186 Library Debt Service 60,554 - 60,554
195 Neighborhood Stabilization 204,774 (8,345) 196,429
200 MFT - 2,033,119 (477,833) 1,555,286
205 E911 - 646,414 (378,766) 267,648
210 SSD4 - (56,699) (56,699)
215 CDBG 75,011 (196,835) (121,824)
220 CD Loan 190,796 (5,716.98) 185,079
225 Economic Dev.2,174,279 392,466.97 (392,742) 2,174,004
235 Neighborhood Improvement 169,915 - 169,915
240 Home 8,825 (3,180) 5,645
250 Affordable Housing 716,530 363,883 17,640 1,098,053
300 Washington National TIF 4,337,710 4,788,749 (1,543,287.32) 7,583,172
305 SSD5 812,455 - 812,455
310 Howard Hartrey 1,051,334 785,457.40 (197,582) 1,639,210
320 Debt Service 280,703 6,527,127 (557,824) 6,250,006
330 Howard Ridge 124,783 143,208 11,865 279,856
335 West Evanston - 517,794 (73,347.38) 444,446
345 Chicago Main-TIF 303,876 303,876
415 Capital Improvements 4,534,450 2,033,159 1,778,270 8,345,879
420 Special Assessment 2,496,772 224,473 (60,057) 2,661,188
505 Parking 2,533,040 9,197,468 (469,309) 11,261,199
510 Water 1,487,165 5,341,535 (306,962) 6,521,738
515 Sewer 5,756,628 4,990 (3,304,244) 2,457,374
520 Solid Waste - - (1,195,379) (1,195,379)
600 Fleet - - 94,836 94,836
601 Equipment Replacement 758,884 - 496,359 1,255,243
605 Insurance - - 2,826,471 2,826,471
39,355,520 36,138,214 (6,017,118) 69,476,615
Includes negative cash balance reclassed to interfund liability.*
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A B C D E F G H
City of Evanston
Cash & Investments Bank
Investment Investment Fiscal YTD Investment
Description Type Bank Rate Est. Income Amount Fund #Fund
IL Funds MMA US Bank 0.107 836 3,123,590 100 General
IL Funds MMA US Bank 0.107 4 14,780 175 General Assistance
IL Funds MMA US Bank 0.107 544 2,033,119 200 MFT
IL Funds MMA US Bank 0.107 173 646,414 205 E911
IL Funds MMA US Bank 0.107 105 392,467 225 Economic Development
IL Funds MMA US Bank 0.107 97 363,883 250 Affordable Housing
IL Funds MMA US Bank 0.107 0 121 300 Washington National
IL Funds MMA US Bank 0.107 87 326,492 310 HH TIF
IL Funds MMA US Bank 0.107 1,739 6,501,349 320 Debt Service
IL Funds MMA US Bank 0.107 37 139,254 330 Howard Ridge TIF
IL Funds MMA US Bank 0.107 135 503,295 335 West Evanston TIF
IL Funds MMA US Bank 0.107 440 1,644,138 415 Capital Improvements
IL Funds MMA US Bank 0.107 58 218,170 420 Special Assessment
IL Funds MMA US Bank 0.107 17 63,276 505 Parking
IL Funds MMA US Bank 0.107 43 158,904 510 Water
IL Funds MMA US Bank 0.107 0 - 511 Water BD & INT
IL Funds MMA US Bank 0.107 1 4,989 515 Sewer
US BANK Total 4,316 16,134,241
Money Market Fund MMA IMET 0.250 86 137,491 300 Washington National
Money Market Fund MMA IMET 0.250 66 106,397 310 Howard Hartrey TIF
Money Market Fund MMA IMET 0.250 16 25,778 320 Debt Service
Money Market Fund MMA IMET 0.250 2 3,954 330 Howard Ridge TIF
Money Market Fund MMA IMET 0.250 9 14,498 335 West Evanston TIF
Money Market Fund MMA IMET 0.250 243 389,020 415 Capital Improvements
Money Market Fund MMA IMET 0.250 4 6,303 420 Special Assessments
Money Market Fund MMA IMET 0.250 699 1,118,782 505 Parking
Money Market Fund MMA IMET 0.250 79 125,776 510 Water
Money Market Fund MMA IMET 0.250 33 53,150 511 Water BD & INT
IMET Total 33 1,981,149
Money Market Fund MMA PMA 0.150 3,006 8,015,411 505 Parking
Money Market Fund MMA PMA 0.150 1,876 5,003,706 510 Water
Money Market Fund MMA PMA 0.150 0 511 Water BD & INT
Money Market Fund MMA PMA 0.150 1,744 4,651,138 300 Washington National
Money Market Fund MMA PMA 0.150 132 352,569 310 Howard Hartrey TIF
PMA Total 6,759 18,022,824
Grand Total 11,108 36,138,214
Cash
Total Chase 1st Bank
Cash Cash 5,704,599 76,182 5,628,416 100 General
Cash Cash 383,521 383,521 175 General Assistance
Cash Cash 0 0 176 Health and Human Services
Cash Cash 1,000,000 1,000,000 180 Good Neighbor
Cash Cash 4,188,916 4,188,916 185 Library
Cash Cash 60,554 60,554 186 Library Debt Service
Cash Cash 204,774 204,774 195 Neighbrhd Stablztn
Cash Cash 0 0 205 E911
Cash Cash 0 0 210 SSD 4
Cash Cash 75,011 75,011 215 CDBG
Cash Cash 190,796 190,796 220 CD Loan
Cash Cash 2,174,279 2,174,279 225 Economic Dev.
Cash Cash 169,915 169,915 235 Neighbrhd Improvemt
Cash Cash 8,825 8,825 240 Home
Cash Cash 716,530 716,530 250 Affordable Housing
Cash Cash 4,337,710 4,337,710 300 Washington National TIF
Cash Cash 812,455 812,455 305 SSD5
Cash Cash 1,051,334 1,051,334 310 Howard Hartrey
Cash Cash 280,703 280,703 320 Debt
Cash Cash 124,783 124,783 330 Howard Ridge
Cash Cash 0 0 335 West Evanston
Cash Cash 303,876 303,876 345 Chicago-Main TIF
Cash Cash 4,534,450 4,534,450 415 Capital Improvements
Cash Cash 2,496,772 2,496,772 420 Special Assess
Cash Cash 2,533,040 2,533,040 505 Parking
Cash Cash 1,487,165 1,487,165 510 Water
Cash Cash 5,756,628 948,910 4,807,717 515 Sewer
Cash Cash 0 0 520 Solid Waste
Cash Cash 0 0 600 Fleet
Cash Cash 758,884 758,884 601 Equipment Replacemt
Cash Cash 0 0 605 Insurance
39,355,520 1,025,093 38,330,427
Total Cash 39,355,520
Interfunds & negative cash (6,017,118)
Net Cash 33,338,402
Total Investments & Cash 69,476,615
CASH / INVESTMENT Investments Cash Total
GENERAL LEDGER Amount %Amount %Amount %
1ST Bank 32,313,309 96.93%32,313,309 46.51%
Chase 1,025,093 3.07%1,025,093 1.48%
PMA 18,022,824 49.87%18,022,824 25.94%
IMET 1,981,149 5.48%1,981,149 2.85%
US Bank 16,134,241 44.65%16,134,241 23.22%
Total 36,138,214 100.00% 33,338,402 100.00% 69,476,615 100.00%
March 31, 2016
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For City Council meeting of June 20, 2016 Item SP7
Intergovernmental Personal Benefits Cooperative Report
For Discussion
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Subject: Intergovernmental Personal Benefits Cooperative (IPBC) Report
Date: June 16, 2016
History
The City of Evanston has been in the IPBC since December 1, 2009. The IPBC is a
group of nearly 100 local entities (nearly all municipalities, but a few special districts),
that buy health, life, and dental benefits together. Membership has benefited the City in
the following ways:
• Health Insurance increases have been below the medical rate of inflation during
our membership. Over the past three years the City has experienced an average
rate decrease in the HMO and PPO programs, saving the City millions in health
care costs.
• Even with these rate decreases the City has operated at a surplus at the IPBC
and has created a fund reserve that covers all City medical claims payable.
• The City, working with the IAFF Union, has created a High Deductible Health
Plan and Health Savings Account.
• Created a life insurance program in which all employees receive minimal
coverage paid by the City, and are then eligible to “buy up” further coverage at
deeply discounted rates. These rates are based on a pool of over 10,000
employees instead a single rate or even a City based group rate.
Further details will be provided in a presentation at the City Council meeting on June 20,
2016.
Memorandum
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, June 13, 2016
Roll Call: Alderman Holmes Alderman Fiske
Alderman Tendam Alderman Braithwaite
Alderman Revelle Alderrman Wynne
Alderman Rainey Alderman Wilson
Alderman Miller
Presiding: Mayor Tisdahl
Mayor Tisdahl called the Regular City Council Meeting to order at 8:03pm after the Roll
Call. She then called for a moment of silence for the Orlando gunning, and gave an email
address for donations. Ald. Tendam announced a 7pm community service at Second
Baptist Church this Wednesday.
Mayor Public Announcements and Proclamations
ManUp! - June 25, 2016 is the first ever kickoff announced by Mr. Carl Caneva,
Assistant Director of Health & Human Services Department.
Eyan Simms Day – June 13, 2016 was proclaimed by the Mayor for his outstanding
grades and sportsmanship as a Pop Warner Academic All American.
4th of July Association Festivities were announced by Mr. Peach. He also announced
the Grand Marshall in the form of Annie Rose an 8 year old Evanstonian. He also invited
all to the combined volunteer after parade party on August 28, 2016.
City Manager Public Announcements
Strawdog Theatre Company Lease and Theatre Space was announced their lack of
interest in obtaining temporary space on Howard Street. Ald. Rainey a reference to the
Economic Development Committee for a full report at the next Council Meeting of going
forward with Howard Street properties. A Voice Vote in the positive was given.
Communications: City Clerk
The Clerk announced the misinformation that he gave to the Deputy Clerk at the last
Council meeting. Petitions for 2017 Candidates can begin circulating after September 30,
2016, and filing the petitions begins December 12-19, 2016.
Public Comment
Junad Rizki, spoke on a various topics: Straw Dog, Public money for privatizing, Robert
Crown, Harley/Clarke, Cradle to Career, and Gibbs & Morrison all are under lack of
professional work.
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City Council Agenda June 13, 2016 Page 2 of 12
Jacob Huebert, is the Lawyer at the Liberty Justice Center and representing Beavers
Coffee & Donut Food Truck. He is asking the City to approve the food truck Ordinance.
Robert Bady, spoke in support of the Levy’s Restaurant’s intentions of moving into the
old Police Outpost as the new renters.
Denice Levy, asked the Council to revisit and consider them for the leasing of the
Police Outpost as they look to grow and expand their business.
Items not approved on Consent Agenda:
(A8) Ordinance 74-O-16, Approving Special Assessment 1520 for Alley Paving
Staff recommends approval of Ordinance 74-O-16 allowing the paving of the
alley north of Greenwood Street and east of Dodge Avenue through the Special
Assessment Process. The total estimated cost for this project is $259,910.50. Of
this, $186,640.50 is funded by the City and the share allocated to the adjacent
property owners comes to $73,270. Funding for this work will be from the 2016
Capital Improvement Program (CIP) General Obligation Bonds (Account
415.40.4115.65515-615511), which has an FY 2016 budget allocation of
$500,000, and from Community Development Block Grant (CDBG) funding
(Account 415.40.4216.65515-416512), which has an FY 2016 budget allocation
of $440,000.
For Introduction
(P8) Ordinance 61-O-16, 1571 Maple Avenue Planned Development Extension
Staff recommends adoption of Ordinance 61-O-16 to extend the time for
commencement of construction of the Planned Development at 1571 Maple
Avenue, originally approved on April 13, 2015. The Ordinance grants a one-year
extension for building permit issuance and start of construction by June 13, 2017.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting May 23, 2016.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll May 2, 2016 through May 15, 2016 $2,708,198.54
City of Evanston Payroll May 16, 2016 through May 29, 2016 $2,752,062.95
(A2) FY2016 City of Evanston Bills – June 14, 2016 $5,830,986.25
Credit Card Activity – Period Ending April 30, 2016 $169,437.21
For Action
(A3.1) Purchase of Three Replacement Vehicles from Rush Truck Center of
Northern Illinois and Pattern Caterpillar
Staff recommends City Council approval for the purchase of three (3)
replacement vehicles/units for the Public Works Agency. An International
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Harvester 7400 purchase (with attachments) will be from Rush Truck Center of
Northern Illinois (4655 S. Central Avenue, Chicago, IL 60638-1547), the State
Bid winner, in the amount of $205,609. A Caterpillar Skid Steer Loader with
attachments and a Towmaster TC-12D Trailer will be from Patten Caterpillar (635
W. Lake Street, Elmhurst, IL 60126), the authorized dealer of these products on
the National Joint Purchasing Association bid price which we are members, in
the amount of $55,180. The purchases have been budgeted as follows: $163,450
from the Sewer fund (Account 515.50.4530.65550) with a budget of $187,000;
$42,159 from the Automotive Replacement Fund (Account 601.19.7780.65550)
with a budget of $1,455,422; and $55,180 from the Water Fund (Account
510.40.4230.65550) with a budget of $78,200.
For Action
(A3.2) Contract with Wentworth Tire Service for Tire Repair Services
Staff recommends that City Council authorize the City Manager to execute a one
(1) year contract with two (2) one year renewals for tire repair and recap services
(Bid #16-41) in the amount of $24,672 for year one (1) to Wentworth Tire Service
(300 North York Road, Bensenville, Illinois 60106). Wentworth Tire Service was
the successful bidder with the lowest bid price. The funding will be from Tires
and Tubes Fund (Account 600.19.7710.65065), with a budget of $40,000.
For Action
(A3.3) Contract with Rausch Infrastructure LLC for Isabella Street Bridge Deck
Rehabilitation Project
Staff recommends that City Council authorize the City Manager to execute a
contract for the Isabella Street Bridge Deck Rehabilitation Project (Bid No. 16-33)
with Rausch Infrastructure LLC (8700 W Bryn Mawr Avenue, Suite 830N,
Chicago, IL 60646) in the amount of $245,870. Funding will be from the City’s
2016 Capital Improvement Program (CIP) General Obligation Bonds (Account
415.40.4116.65515 – 416439), which has $380,000 budgeted.
For Action
(A3.4) Amendment No. 1 to the Engineering Services Contract with ESI
Consultants, Ltd. for the Isabella Street Bridge Deck Rehabilitation Project
Staff recommends that City Council authorize the City Manager to execute
Amendment No. 1 to an agreement with ESI Consultants, Ltd., (1979 N. Mill
Street, Suite 100, Naperville, IL 60563) in the not-to-exceed amount of
$40,063.91 to provide the Phase III construction engineering services for the
Isabella Street Bridge Deck Rehabilitation project. The City issued a Request for
Proposal (RFP No. 15-48) for engineering services on the Isabella Street in July
2015, which included both the Phase II Engineering (construction plans &
specifications) and Phase III (engineering services during construction). Phase II
has been completed. Funding will be provided from the Capital Improvement
Program FY 2014 General Obligation Bonds (Account 415.40.4115.65515 –
416439), which included $150,000 for engineering services on this project.
For Action
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(A3.5) Funding of 2016 Special Assessment Alley Improvements
Staff recommends that the City Council authorize the increase of funding for the
2016 Special Assessment Alley Improvement Projects by $129,000. Funding will
be from the City’s 2016 General Fund Easement Revenue. Staff will present a
budget amendment at a later date that will include the additional revenue from
the issuance of the easements as well as the allocation of $129,000 of these
revenues to the CIP Fund for alley improvements.
For Action
(A3.6) Line of Credit Renewal with First Bank and Trust
Staff recommends that City Council authorize the City Manager to renew the
agreement with First Bank and Trust to have access to a Line of Credit up to an
amount of $4.9 million for use in the Dempster/Dodge and Chicago/Main TIF
Districts.
For Action: Accept and Place on File
(A3.7) Claims True Up Fee - Third Party Administration of General Liability and
Worker’s Compensation Claims
Staff recommends City Council approval for payment of the Claims True Up Fee
in the amount of $22,120. This represents excess claims incurred beyond the
annual claims administration fee of $85,000 during the period January 1 through
December 31, 2015. Funding for this payment for services will be provided by
the FY 2016 Insurance Fund (Account 605.99.7800.62266), with a budget of
$120,000.
For Action
(A3.8) Approval of Payment to Evanston Cradle to Career
Staff recommends that City Council authorize the City Manager to execute a
payment of $50,000 to support the ongoing efforts of Evanston Cradle to Career
located at 2010 Dewey Ave., Evanston, Illinois, 60201. This payment of $50,000
will be from the City Manager’s Contingency Fund (Account No.
100.15.1525.68205), with a budget of $200,000.
For Action
(A3.9) Creating the Robert Crown Community Center Maintenance Fund
Staff and the Robert Crown Subcommittee recommend the creation of the Robert
Crown Community Center (RCCC) Maintenance Fund in the FY 2019 Annual
Budget. This fund will be used for specific long-term infrastructure maintenance
items at both the RCCC and surrounding fields. Revenues to support the
anticipated long term maintenance costs of the RCCC shall come from operating
revenues of the new facility.
For Action
(A3.10)Sidewalk Café for Smylie Brothers Brewing Company
Staff recommends City Council approval of first-time application for a sidewalk
café permit for Smylie Brothers Brewing Company, a Type 1 restaurant located
at 1615 Oak Avenue. The sidewalk café will supplement Smylie Brothers
existing outdoor eating area adding six tables with two seats each for a capacity
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of 12. The existing outdoor seating area is located on private property and has
84 seats. Total seating capacity with the sidewalk café will be 96. The sidewalk
café will operate Sunday-Thursday 11:00 a.m. – 9:00 p.m. and Friday-Saturday
11:00 a.m. – 10 p.m. The restaurant is closed on Mondays.
For Action
(A3.11)Sidewalk Café for Panera Bread
Staff recommends City Council approval of first-time application for a sidewalk
café permit for Panera Bread, a Type 2 restaurant located at 1700 Sherman
Avenue. The sidewalk café will consist of seven tables with two seats each for a
seating capacity of 14. The café will operate Monday-Thursday 6:00 a.m. - 10:00
p.m., Friday-Saturday 6:00 a.m. - 11:00 p.m. and Sunday 7:00 a.m. - 10:00 p.m.
For Action
(A3.12)Sidewalk Café for Cupitol Coffee & Eatery
Staff recommends City Council approval of first-time application for a sidewalk
café permit for Cupitol Coffee & Eatery, a Type 1 restaurant located at 812 Grove
Street. The sidewalk café will consist of one table with six seats and one table
with two seats for a seating capacity of eight. The café will operate Monday-
Thursday 6:00 a.m. – 10:00 p.m., Friday-Saturday 6:00 a.m. – 11 p.m. and
Sunday 7:00 a.m.-10:00 p.m.
For Action
(A3.13)Storefront Modernization Program Application for 2012 Central Street
Staff supports a recommendation from the Economic Development Committee to
City Council to provide financial assistance, through the Storefront Modernization
Program, to Linz and Vail at 2012 Central Street in an amount not to exceed
$9,026.75 for painting, signage, and installation of new windows. Staff
recommends utilizing funds from the Economic Development Fund’s Business
District Improvement Fund (225.21.5300.65522). The approved Fiscal Year 2016
Budget allocated a total of $250,000 for this account to fund both the Storefront
Modernization and Great Merchant Grant programs. To date, $28,630 has been
spent from this account, leaving $221,370 available for expenditure.
For Action
(A4) Resolution 41-R-16, Authorizing the City Manager to Execute Contract
Amendment Number 2 to the Residential Solid Waste Service Agreement
with Groot
Staff recommends adoption of Resolution 41-R-16 authorizing the City Manager
to execute Contract Amendment Number 2 to the Residential Solid Waste
Service Agreement with Groot. Due to an error in Amendment 1, the monthly bill
was only reduced to $137,502.45 (instead of $133,859.75). Staff identified that
the error was based on the unit price per month for the weekly collection of any
sized additional carts. The amendment indicated that the unit price for these
carts would be $7.95 rather than the correct amount of $6.64 per month.
Amendment Number 2 corrects this error. Groot will also reimburse the City
$25,501.77 for the amount overcharged for the seven invoices processed since
Amendment 1 was executed.
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For Action
(A5) Resolution 46-R-16, Sculpture Easement at 525 Kedzie Street
Staff recommends City Council adopt Resolution 46-R-16 authorizing the City
Manager to grant an easement for the installation, future maintenance and repair
of a sculpture to be placed at the corner of Kedzie Street and Chicago Avenue.
Kedzie Investment Partners, LLC (2211 North Elston, Suite 302, Chicago, IL),
owner of the mixed use building located at 525 Kedzie Street, will purchase and
maintain the sculpture. The easement would be granted for a 10 year period. No
City funding is required for this sculpture installation. The City has waived any
fees associated this easement.
For Action
(A6) Ordinance 72-O-16, Approving Special Assessment 1518 for Alley Paving
Staff recommends approval of Ordinance 72-O-16 allowing the paving of the
alley north of Reba Place and east of Ridge Avenue through the Special
Assessment Process. The total estimated construction cost for this alley is
$304,972.20 and the share of the adjacent property owners comes to $122,720.
Funding will be from the 2016 Capital Improvement Program (CIP) General
Obligation Bonds (Account 415.40.4116.65515 – 416511), which has $500,000
budgeted in FY 2016, and from the Sewer Fund (Account 515.40.4535.62461 –
416510), which has $60,000 budgeted in FY 2016 for this project.
For Introduction
(A7) Ordinance 73-O-16, Approving Special Assessment 1519 for Alley Paving
Staff recommends approval of Ordinance 73-O-16 allowing the paving of the
alley north of Greenwood Street and east of Darrow Avenue through the Special
Assessment Process. The total estimated construction cost is $285,035 and the
share of the adjacent property owners comes to $57,973. Funding for this work
will be from the 2016 Capital Improvement Program (CIP) General Obligation
Bonds (Account 415.40.4115.65515-615511), which has an FY 2016 budget
allocation of $500,000.
For Introduction
(A9) Ordinance 76-O-16 Authorizing 2016 A & B General Obligation Bond Issues
Staff recommends adoption of Ordinance 76-O-16 providing for the issuance of
the FY 2016 A and B bond issues as follows: 2016 A General Obligation Bond
Not-To-Exceed $14,000,000, and 2016 B General Obligation Refunding Bond
Not-To-Exceed $8,155,000. The ordinance will be completed and signed after
the bond sale date, which is tentatively scheduled for July 13, 2016. The
proposed $13,760,000 2016 A debt issuance is comprised of $9,730,000 of
unabated general obligation (G.O.) bonds, $3,930,000 of abated G.O. bonds,
and estimated debt issuance costs totaling approximately $100,000 and is
funded as follows: $9,070,000 from the Tax Levy; $660,000 from the Library
Fund; $250,000 from the Special Assessment Fund; $3,680,000 from the Water
Fund, and $100,000 in Estimated Issuance Costs.
For Introduction
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(A10) Ordinance 68-O-16, Decreasing the Number of Class D Liquor Licenses for
Choakchai, Inc. d/b/a Thai Sookdee
Staff recommends City Council adoption of Ordinance 68-O-16, which amends
Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the
number of authorized Class D liquor licenses from fifty-eight (58) to fifty-seven
(57) as Choakchai, Inc. d/b/a Thai Sookdee (1016 Church Street) is not renewing
its liquor license.
For Introduction
(A11) Ordinance 19-O-16, Amending City Code Sections Related to the City of
Evanston’s Adopted Plumbing Code
Staff recommends City Council approval of Ordinance 19-O-16: Amending City
Code Section 4-2-2, “Amendments” and City Code Section 4-5-3, “Amendments”
Related to the City of Evanston’s Adopted Plumbing Code. Ten amendments
regulating materials, water conservation fixtures, protection of water supply and
use of single-user restrooms by any person regardless of gender identity have
been reviewed and approved by the Illinois Department of Public Health and are
now being presented to City Council for approval.
For Action
(A12) Ordinance 52-O-16, Amending Subsection 3-4-6(P-3) of the City Code to
Allow for Sale of Wine in Twenty-Two Ounce Containers for Off-Site
Consumption
Local Liquor Commissioner recommends City Council adoption of Ordinance 52-
O-16, which amends the Evanston City Code of 2012, Subsection 3-4-6(P-3), to
allow for sale of wine in twenty-two (22) ounce containers for off-site
consumption for the current Class P-3 liquor licenses. Under the Illinois Liquor
Control Act, cider falls within the wine definition, and a twenty-two (22) ounce
container is typical of the cider industry.
For Action
(A13) Ordinance 54-O-16, Increasing the Number of Class C Liquor Licenses for
Terra and Vine, LLC d/b/a Terra and Vine
Local Liquor Commissioner recommends City Council adoption of Ordinance 54-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as
amended, to increase the number of authorized Class C liquor licenses from
twenty (20) to twenty-one (21) and permit issuance of a Class C license to Terra
and Vine, LLC d/b/a Terra and Vine, located at 1701 Maple Avenue.
For Action
(A14) Ordinance 57-O-16, Increasing the Number of Class C Liquor Licenses for
Cupitol, Inc. d/b/a Cupitol Coffee and Eatery
Local Liquor Commissioner recommends City Council adoption of Ordinance 57-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as
amended, to increase the number of authorized Class C liquor licenses from
twenty-two (22) to twenty-three (23) and permit issuance of a Class C license to
Cupitol, Inc. d/b/a Cupitol Coffee and Eatery, located at 812 Grove Street.
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For Action
(A15) Ordinance 58-O-16, Increasing the Number of Class D Liquor Licenses for
1560 Oak Banquet Facilities, LLC d/b/a 1560 Oak Banquet Facilities
Local Liquor Commissioner recommends City Council adoption of Ordinance 58-
O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to increase the number of authorized Class D liquor licenses from fifty-
seven (57) to fifty-eight (58) and permit issuance of a Class D license to 1560
Oak Banquet Facilities, LLC d/b/a 1560 Oak Banquet Facilities, located at 1560
Oak Avenue.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Grant Renewal from the Affordable Housing Fund to the Alliance to End
Homelessness in Suburban Cook County
The Housing and Homelessness Commission and staff recommend approval of a
renewal grant of $18,500 from the Affordable Housing Fund for the Homeless
Management Information System (HMIS) to the Alliance to End Homelessness in
Suburban Cook County. This database system is required by HUD to track
demographic data, housing, and social services for homeless recipients,
including recipients of Emergency Solutions Grant funds from the City. The
source is the Affordable Housing Fund (Account 250.21.5465.62490), which has
a cash balance of approximately $850,000 in uncommitted available funds.
For Action
(P2) Resolution 43-R-16 Designating the Portion of Oakton Street between
Ridge Avenue and Barton Avenue with the Honorary Street Name Sign,
“Clara Hairston Pate Way”
The Citizens’ Advisory Committee on Public Place Names recommends approval
of 43-R-16, naming the portion of Oakton Street between Ridge Avenue and
Barton Avenue, with the Honorary Street Name Sign, “Clara Hairston Pate Way.”
Funding for the program is budgeted in the Public Works Agency, Infrastructure
and Maintenance Bureau - Traffic Operations' Materials (Account
100.40.4520.65115), with a budget of $40,000. Three street signs are made for
the honoree. The approximate cost to create each honorary street name sign is
$200.
For Action
(P3) Resolution 44-R-16 Designating the Portion of Colfax Street between Prairie
Avenue and Brown Avenue with the Honorary Street Name Sign, “Mailman
Tom Pedroza Way”
The Citizens’ Advisory Committee on Public Place Names recommends approval
of 44-R-16, naming the portion of Colfax Street between Prairie Avenue and
Brown Avenue with the Honorary Street Name Sign, “Mailman Tom Pedroza
Way.” Funding for the program is budgeted in the Public Works Agency,
Infrastructure and Maintenance Bureau - Traffic Operations' Materials (Account
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City Council Agenda June 13, 2016 Page 9 of 12
100.40.4520.65115), with a budget of $40,000. Three street signs are made for
the honoree. The approximate cost to create each honorary street name sign is
$200.
For Action
(P4) Resolution 45-R-16 Designating the Portion of Church Street between
Brown Avenue and Dodge Avenue with the Honorary Street Name Sign,
“Samuel Johnson Place”
The Citizens’ Advisory Committee on Public Place Names recommends approval
of 45-R-16, naming the portion of Church Street between Brown Avenue and
Dodge Avenue with the Honorary Street Name Sign, “Samuel Johnson Place.”
Funding for the program is budgeted in the Public Works Agency, Infrastructure
and Maintenance Bureau - Traffic Operations' Materials (Account
100.40.4520.65115), with a budget of $40,000. Three street signs are made for
the honoree. The approximate cost to create each honorary street name sign is
$200.
For Action
(P5)Ordinance 70-O-16 Granting Major Zoning Relief for One Additional Dwelling
Unit, Balconies, and Building Lot Coverage at 493-495 Sheridan Road
City staff recommends approval of Ordinance 70-O-16 granting major zoning
relief for one additional dwelling unit with a total of seven dwelling units where six
units are permitted, a 0’ east interior side yard setback for balconies where 2.7’
setback is required, and an increase in building lot coverage from a legally-
nonconforming 50.5% to 55.6% (due to the addition of two open parking spaces)
where a maximum 45% is allowed, at 493-495 Sheridan Road. The applicant
has complied with all other zoning requirements, and meets the standards for
variations.
For Introduction
(P6) Ordinance 69-O-16, Granting a Special Use for a Single Family Detached
Dwelling at 1100 Florence Avenue
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
69-O-16 granting special use approval for a Single Family Detached Dwelling at
1100 Florence Avenue in the B1 Business District. The applicant has complied
with all zoning requirements, and meets all of the standards for a special use for
this district. Suspension of the Rules is requested for Introduction and Action by
City Council on June 13, 2016.
For Introduction and Action
(P7) Ordinance 51-O-16, Amending the Special Use Approval for Scoreboards at
Rocky Miller Baseball Park and Sharon Drysdale Softball Field at 1501
Central Street
Staff recommends adoption of Ordinance 51-O-16 to amend the Special Use
approval for Northwestern University’s scoreboards at Rocky Miller Park and
Sharon Drysdale Field to allow use of full LED scoreboards for scorekeeping
during other baseball and softball games held in the stadiums. There are no
other changes to the original special use approval or to the scoreboards. At the
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May 23, 2016 Planning and Development Committee meeting, the Committee
introduced and modified the original Ordinance 51-O-16 to amend the Special
Use Ordinance and allow the full use of the LED scoreboards during all baseball
and softball games held in the stadiums, per Northwestern University’s revised
request.
For Action
HUMAN SERVICES COMMITTEE
(O1) Resolution 47-R-16, Six Month Lease for Studio Space at Noyes Cultural
Arts Center with Eric Beauchamp
The Human Services Committee and staff recommend City Council adoption of
Resolution 47-R-16 authorizing the City Manager to enter into an agreement for a
six (6) month lease term from July 1, 2016 through December 31, 2016 for studio
space at the Noyes Cultural Arts Center with Eric Beauchamp.
For Action
(O2) Ordinance 17-O-16, Mobile Food Vehicle Regulations
The Human Services Committee and City staff recommend City Council adopt
Ordinance 17-O-16 authorizing amendments to Title 8, Chapter 23 “Mobile Food
Vehicle Vendors,” addressing the removal of a brick-and-mortar requirement and
the introduction of a pilot program during the summer of 2016. Staff will report on
the observations from the enactment and enforcement of the proposed food truck
regulations at the November 28, 2016 City Council meeting. Ordinance 17-O-16
was introduced at the Human Services Committee meetings on March 7, 2016
and again on June 6, 2016. Suspension of the Rules is requested for Introduction
and Action by City Council on June 13, 2016.
For Introduction and Action
APPOINTMENTS
(APP1) For Appointment to:
Arts Council Hope Washinushi
Commission on Aging Donna Feldman
M/W/EBE Development Committee Jean Murphy
M/W/EBE Development Committee Kenneth Rodgers
Public Safety Civil Service Commission Casey Nathan
For Action
(APP2) For Re-Appointment to:
Library Board Socorro Clarke
Library Board Tori Foreman
For Action
Ald. Rainey motioned for the Consent Agenda to be approved and Ald. Miller second.
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City Council Agenda June 13, 2016 Page 11 of 12
The Roll Call Vote was 9-0. The Consent Agenda was approved with the correction
suggested to the May 23, 2016 Council Minutes.
Items for discussion:
(A8) Ordinance 74-O-16, Approving Special Assessment 1520 for Alley Paving
Staff recommends approval of Ordinance 74-O-16 allowing the paving of the
alley north of Greenwood Street and east of Dodge Avenue through the Special
Assessment Process. The total estimated cost for this project is $259,910.50. Of
this, $186,640.50 is funded by the City and the share allocated to the adjacent
property owners comes to $73,270. Funding for this work will be from the 2016
Capital Improvement Program (CIP) General Obligation Bonds (Account
415.40.4115.65515-615511), which has an FY 2016 budget allocation of
$500,000, and from Community Development Block Grant (CDBG) funding
(Account 415.40.4216.65515-416512), which has an FY 2016 budget allocation
of $440,000.
For Introduction
Ald. Wilson motioned for approval and Ald. Miller second the motion. There was a 8-1
Roll Call Vote. The Ordinance was approved.
(P8) Ordinance 61-O-16, 1571 Maple Avenue Planned Development Extension
Staff recommends adoption of Ordinance 61-O-16 to extend the time for
commencement of construction of the Planned Development at 1571 Maple
Avenue, originally approved on April 13, 2015. The Ordinance grants a one-year
extension for building permit issuance and start of construction by June 13, 2017.
For Action
There was no discussion offered when Ald. Fiske asked to take off of the Consent
Agenda.
Call of the Wards:
Ward 5, Ald. Holmes mentioned the 2nd & 5th ward meeting and a report will be forth
coming. She also invited all to her 5th ward meeting Thursday the 16th, to discuss taking
our neighborhoods back. The second annual Evanston Sing on Friday at ETHS.
Ward 6, Ald. Tendam 6th ward meeting is rescheduled for July 28th at 7pm, location to
be revealed latter.
Ward 7, Ald. Revelle requested to have Harley/Clarke to be opened for interested
persons to walk through to assess the building for one day.
Ward 8, Ald. Rainey on June 15 postcards were sent out to neighbors, but none were
received concerning meeting on June 15th at the Outpost for reconstruction of Brummel
Park. There wil be a James Park environmental discussion at the Levy Center on
Thursday, June 16th.
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City Council Agenda June 13, 2016 Page 12 of 12
Ward 9, Ald. Miller made a reference to the Economic Development staff for a final
answer to the Levy’s one way or the other. Ald. Rainey stated we have no basis to
lease, and just because you want to lease dose not mean you will get a lease.
Ward 1, Ald. Fiske stated she too agreed with Ald. Miller. She thanked those for the
joint 1st & 4th wards meeting to discuss future of Fountain Square.
Ward 2, Ald. Braithwaite thanked the Mayor for her moment of silence for the Orlando
victims. There was a “Live In Peace” picnic over the weekend for Solidarity. Opel will
have a picnic next Saturday, June 25th from 11-2pm. He too is looking for the discussion
of the Levy’s issue.
Ward 3, Ald. Wynne there was an antigun rally at Fountain Square several weeks ago,
with a great turnout and everyone need to get involved with some organization to keep
going forward.
Ward 4, Ald. Wilson he also thanked everyone who came out for the antigun guidelines
as he referenced it to the Law Department to come up with some guidelines for
Evanston.
Alderman Wilson motioned to convene into Executive Session to discuss Worker’s
Compensation, Personnel, Litigation, Minutes. Voice Vote was obtained and the
meeting ended at 8:55 pm.
Submitted by,
Rodney Greene, MMC
City Clerk
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