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05.23.16 Packet
CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, May 23, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wilson (II) Mayor Public Announcements and Proclamations National Gun Violence Awareness Day – June 2, 2016 Recognition of 3rd Year of ETHS Geometry In Construction Accomplishments 2016 Evanston Preservation and Design Awards (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Special Order of Business: Advanced Disposal Tipping Fee Payments (VII) Consent Agenda: Alderman Rainey 1 of 590 City Council Agenda May 23, 2016 Page 2 of 10 (VIII) Report of the Standing Committees Administration & Public Works - Alderman Miller Planning & Development - Alderman Wilson Human Services - Alderman Fiske (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Advanced Disposal Waste Transfer Station Fee Allocation It is recommended that the City Council: 1) allocate $500,000 to the City’s General Fund Reserve and $763,248 to the City’s Capital Projects Fund of the $1,263,248 in waste transfer station fees collected by Advanced Disposal; 2) provide direction to staff for process of determining spending of Capital Projects Fund proceeds. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting May 9, 2016. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through May 1, 2016 $2,680,072.67 (A2) FY2016 City of Evanston Bills – May 24, 2016 $3,463,108.94 For Action (A3.1) Other Post Employment Benefits Report Staff recommends City Council accept and place the December 31, 2015 Other Post Employment Benefits (OPEB) Report on file. As a part of the Annual Financial Report, the City is required to provide an evaluation of the total liability of all other post employment benefits. The attached report from MWM Consulting Group provides a detailed analysis of the City’s total liability which is approximately $16M as of December 31, 2015. Staff recommends this report be accepted and placed on file for use in the FY 2015 Annual Financial Report. For Action: Accept and Place on File 2 of 590 City Council Agenda May 23, 2016 Page 3 of 10 (A3.2) Contract with Capitol Cement Company Inc. for Howard Street Traffic Signal & Street Resurfacing Project Staff recommends City Council authorize the City Manager to execute a contract for the Howard Street Traffic Signal & Street Resurfacing Project (Bid No. 16-32) with Capitol Cement Company Inc. (6231N. Pulaski Road, Chicago, IL 60646) in the amount of $1,385,153.89. Funding will be from the Howard-Hartrey TIF Fund (Account 310.99.5500.65515-415430) in the amount of $1,600,000. For Action (A3.3) Contract with ESI Consultants, Ltd. for Phase III Construction Engineering Services Contract for the Howard Street Traffic Signal & Street Resurfacing Project Staff recommends City Council authorize the City Manager to execute a contract with ESI Consultants, Ltd., (1979 N. Mill Street, Suite 100, Naperville, IL 60563) in the not-to-exceed amount of $142,932.16 to provide the Phase III construction engineering services for the Howard Street Signal & Street Resurfacing Project. Funding will be provided from the Howard-Hartrey TIF Fund (Account 310.99.5500.65515/415430) in the amount of $1,600,000. For Action (A3.4) Contract with J.A. Johnson Paving Company for 2016 MFT Street Resurfacing Project Staff recommends City Council authorize the City Manager to execute a contract for the MFT Street Resurfacing Project (Bid No. 16-30) with J.A. Johnson Paving Company (1025 E. Addison Court, Arlington Heights, IL 60005) in the amount of $1,057,750.00. Funding will be provided from the MFT Fund (Account 415.40.4216.65515 – 416501) in the amount of $1,052,330.50, and from the Parking Fund (Account 505.19.7005.65515) in the amount of $5,419.50. This project was budgeted in the MFT Fund at $1,356,000 for FY 2016. This project was not budgeted in the Parking Fund; however, this increase will not exceed the FY 2016 Parking Fund budget allocation. For Action (A3.5) Contract with Schroeder & Schroeder Inc. for 2016 50/50 Sidewalk Replacement Program Staff recommends City Council authorize the City Manager to execute a contract for the 2016 50/50 Sidewalk Replacement Project (Bid No. 16-37) with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL 60076) in the amount of $200,640.00. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 416520) in the amount of $150,000 and from estimated private funds in the amount of $50,640. This project was budgeted at $150,000 in the FY 2016. For Action 3 of 590 City Council Agenda May 23, 2016 Page 4 of 10 (A3.6) Change Order No. 2 with Bolder Contractors, Inc. for Sheridan Road Water Main Lining Project Staff recommends City Council authorize the City Manager to execute Change Order No. 2 to the contract for the Sheridan Road Water Main Lining Project (Bid No. 15-60) with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) in the amount of $95,340. Change Order No. 1 decreased the contract amount from $3,767,440 to $3,658,816. Proposed Change Order No. 2 will increase the contract amount to $3,754,156. Funding for this project is provided from the Water Fund (Account 513.71.7330.65515 – 415450). This project was budgeted at $3,770,000 for FY 2016. For Action (A3.7) Sole Source Purchase with Rainbow Treecare Scientific Advancements for Arbortech Fungicide Staff recommends City Council authorize the City Manager to execute a purchase order for the sole source purchase of 96 gallons of Arbotect fungicide from Rainbow Treecare Scientific Advancements (Minnetonka, MN) at $385.00 per gallon for a total purchase amount of $36,960.00 in order to carry out the Elm Tree Injection Program for 2016. This vendor has the sole license from the European manufacturer, Syngenta, to distribute this product in the United States. This purchase is budgeted from the General Fund as follows: $36,000 from Account 100.40.4320.62496 (with a budget of $36,000), and $960 from Account 100.40.4320.62385 (with a budget of $26,000). For Action (A3.8) Single Source Purchase with JCS Industries c/o Gasvoda & Associates for Automated Chlorine Shut-off Valves Staff recommends City Council authorize the City Manager to execute a single source purchase order with JCS Industries c/o Gasvoda & Associates (1530 Huntington Drive, Calumet City, IL 60409) for the purchase of Automated Chlorine Shut-off Valves in the amount of $49,077.00. Funding for this equipment will come from the Water Fund (Account 513.71.7330.65515 - 716002). This account has a budget amount of $75,000.00 allocated for the purchase of Automated Chlorine Shut-off Valves. For Action (A3.9) Contract with Sebis Direct, Inc. for Utility Bill Printing and Mailing Services Staff recommends City Council authorize the City Manager to execute an agreement for Utility Bill Printing and Mailing Services (RFP 16-12) for a 2 ½ year term beginning July 1, 2016 through December 31, 2018 with Sebis Direct, Inc. (6516 W 74th Street Bedford Park, IL 60638) in the not-to-exceed amount of $126,137.75. Printing of the bills will be provided by the Water Fund (Account 510.40.4225.62455) in the amount of $22,400 and the Sewer Fund (Account 515.40.4530.62455) in the amount of $9,500. Postage for mailing of the bills will be provided by the Water Fund (Account 510.40.4225.62315) in the amount of $54,500 and the Sewer Fund (Account 515.40.4530.62315) in the amount of $40,000. For Action 4 of 590 City Council Agenda May 23, 2016 Page 5 of 10 (A3.10)Sidewalk Café for Beth’s Little Bake Shop Staff recommends City Council approval of a first-time application for a sidewalk café permit for Beth’s Little Bake Shop, a bakery at 1814 Central Street. The sidewalk café will be located on Poplar Avenue and will consist of three tables with four seats and two tables with two seats for a seating capacity of sixteen. The café will operate 6:00 a.m. – 6:00 p.m. Monday – Friday and 7:00 a.m. – 5:00 p.m. on Saturday. For Action (A3.11)Establishment of Sister City Relationship with Bentol City, Liberia Staff recommends City Council send a delegation of two City representatives to Bentol City, Liberia to assess and potentially establish a Sister City relationship between the two cities. The cost of flight and accommodations for a delegation of two staff members would be approximately $7,500. The trip will be budgeted from Manager’s Contingency Fund (Account 100.15.1505.68205). For Action (A3.12)Storefront Modernization Program Application for 601 Dempster Street Staff recommends City Council approval of financial assistance through the Storefront Modernization Program to 601 Dempster Street in an amount not to exceed $6,311.33. This agenda item is being presented to the Administrative and Public Works Committee because the May 25 meeting of the Economic Development Committee was cancelled. Staff recommends utilizing funds from the Economic Development Fund’s Business District Improvement Fund (225.21.5300.65522). The approved Fiscal Year 2016 Budget allocated a total of $250,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. For Action (A3.13)Storefront Modernization Program Application for 607 Howard Street – Sweet Temptations Bakeshop Staff recommends City Council approval of financial assistance through the Storefront Modernization Program to Sweet Temptations Bakeshop at 607 Howard Street in an amount not to exceed $1,203.83 for the installation of an awning. This agenda item is being presented to the Administrative and Public Works Committee because the May 25 meeting of the Economic Development Committee was cancelled. Staff recommends utilizing funds from the Economic Development Fund’s Business District Improvement Fund (225.21.5300.65522). The approved Fiscal Year 2016 Budget allocated a total of $250,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. For Action 5 of 590 City Council Agenda May 23, 2016 Page 6 of 10 (A4) Resolution 38-R-16, Lease Agreement for Fifty Parking Spaces at 525 Church Street Parking Garage with Northwestern University The Transportation/Parking Committee and staff recommend that the City Council adopt Resolution 38-R-16 authorizing the City Manager to enter into a one-year parking lease with Northwestern University (633 Clark, Evanston, IL 60208) for 50 parking spaces at a market rate of $85 per space, per month at the 525 Church Street parking garage. The lease will be effective June 1, 2016 – May 31, 2017. Revenue will be placed in the Parking Revenue Fund (Account 505.19.7025.53510). For Action (A5) Resolution 34-R-16, Prevailing Wage for Public Works Projects Staff requests that the City Council review and adopt Resolution 34-R-16, in order to comply with the provisions of the Illinois Prevailing Wage Act, 820 ILCS 130/0.01, et seq. (the “Act”). Section 9 of the Act requires that public entities establish prevailing wages in June of every year for certain laborers, workers, and mechanics, as defined by statute. The Act requires that contractors and subcontractors pay workers covered under the Act, who are employed on public works construction projects, a wage no less than the general prevailing rate of wages (consisting of hourly cash wages plus fringe benefits) in the county where the work is performed. For Action (A6) Resolution 37-R-16, Intergovernmental Agreement with City of Chicago for the Howard Street Traffic Signal & Street Resurfacing Project and Existing Traffic Signals Maintenance Staff recommends adoption of Resolution 37-R-16 authorizing the City Manager to execute an Intergovernmental Agreement (IGA) with the City of Chicago for the Howard Street signal and street resurfacing project and maintenance of traffic signals along Howard Street bordering the City of Evanston and the City of Chicago. The IGA will obligate the City of Chicago to maintain traffic signals along Howard Street. For Action (A7) Resolution 17-R-16, Temporary Construction Easement Agreements with Target Corporation and ASP Realty LLC (Jewel/ Osco) Staff recommends adoption of Resolution 17-R-16 authorizing the City Manager to execute temporary construction easement agreements with Target Corporation and ASP Realty LLC (Jewel/Osco) for access drive improvements, sidewalk widening and related roadway work on private property. For Action 6 of 590 City Council Agenda May 23, 2016 Page 7 of 10 (A8) Ordinance 19-O-16, Amending City Code Sections Related to the City of Evanston’s Adopted Plumbing Code Staff recommends City Council adoption of Ordinance 19-O-16 amending City Code Section 4-2-2, “Amendments” and City Code Section 4-5-3, “Amendments” related to the City of Evanston’s adopted Plumbing Code. Ten amendments regulating materials, water conservation fixtures, protection of water supply and use of single-user restrooms by any person regardless of gender identity have been reviewed and approved by the Illinois Department of Public Health and are now being presented to City Council for approval. For Action (A9) Ordinance 52-O-16, Amending Subsection 3-4-6(P-3) of the City Code to Allow for Sale of Wine in Twenty-Two Ounce Containers for Off-Site Consumption Local Liquor Commissioner recommends City Council adoption of Ordinance 52- O-16, which amends the Evanston City Code of 2012, Subsection 3-4-6(P-3), to allow for sale of wine in twenty-two (22) ounce containers for off-site consumption for the current Class P-3 liquor licenses. Under the Illinois Liquor Control Act, cider falls within the wine definition, and a twenty-two (22) ounce container is typical of the cider industry. For Introduction (A10) Ordinance 53-O-16, Increasing the Number of Class D Liquor Licenses for 811 Church, LLC d/b/a Old Dixie Cafe Local Liquor Commissioner recommends City Council adoption of Ordinance 53- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty- five (55) to fifty-six (56), and permit issuance of a Class D license to 811 Church, LLC d/b/a Old Dixie Cafe, located at 825 Church Street. Suspension of the Rules is requested for Introduction and Action by City Council on May 23, 2016. For Introduction and Action (A11) Ordinance 54-O-16, Increasing the Number of Class C Liquor Licenses for Terra and Vine, LLC d/b/a Terra and Vine Local Liquor Commissioner recommends City Council adoption of Ordinance 54- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the number of authorized Class C liquor licenses from twenty (20) to twenty-one (21) and permit issuance of a Class C license to Terra and Vine, LLC d/b/a Terra and Vine, located at 1701 Maple Avenue. For Introduction 7 of 590 City Council Agenda May 23, 2016 Page 8 of 10 (A12) Ordinance 55-O-16, Increasing the Number of Class C Liquor Licenses for Davis Street Group, LLC d/b/a The Whiskey Thief Local Liquor Commissioner recommends City Council adoption of Ordinance 55- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the number of authorized Class C liquor licenses from twenty-one (21) to twenty-two (22) and permit issuance of a Class C license to Davis Street Group, LLC d/b/a The Whiskey Thief, located at 616 Davis Street. Suspension of the Rules is requested for Introduction and Action by City Council on May 23, 2016. For Introduction and Action (A13) Ordinance 56-O-16, Increasing the Number of Class D Liquor Licenses for WNK, Inc. d/b/a Table to Stix Local Liquor Commissioner recommends City Council adoption of Ordinance 56- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty- six (56) to fifty-seven (57), and permit issuance of a Class D license to WNK, Inc. d/b/a Table to Stix, located at 1007 Davis Street. For Introduction (A14) Ordinance 57-O-16, Increasing the Number of Class C Liquor Licenses for Cupitol, Inc. d/b/a Cupitol Coffee and Eatery Local Liquor Commissioner recommends City Council adoption of Ordinance 57- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the number of authorized Class C liquor licenses from twenty-two (22) to twenty-three (23) and permit issuance of a Class C license to Cupitol, Inc. d/b/a Cupitol Coffee and Eatery, located at 812 Grove Street. For Introduction (A15) Ordinance 58-O-16, Increasing the Number of Class D Liquor Licenses for 1560 Oak Banquet Facilities, LLC d/b/a 1560 Oak Banquet Facilities Local Liquor Commissioner recommends City Council adoption of Ordinance 58- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty- seven (57) to fifty-eight (58) and permit issuance of a Class D license to 1560 Oak Banquet Facilities, LLC d/b/a 1560 Oak Banquet Facilities, located at 1560 Oak Avenue. For Introduction (A16) Ordinance 59-O-16, Decreasing the Number of Class K Liquor Licenses for Exultation, Inc. d/b/a Sips on Sherman Staff recommends City Council adoption of Ordinance 59-O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(K), as amended, to decrease the number of authorized Class K liquor licenses from three (3) to two (2) as Exultation, Inc., d/b/a Sips on Sherman, located at 1741 Sherman Avenue, closed its business. For Introduction 8 of 590 City Council Agenda May 23, 2016 Page 9 of 10 (A17) Ordinance 36-O-16, Adding Title 3, Chapter 32, “Massage and Bodywork Establishments” City staff recommends City Council adoption of Ordinance 36-O-16. City staff drafted Ordinance 36-O-16 to address ongoing community concerns and provide an enforcement tool related to illegal sexual activities at massage establishments. City staff reviewed and considered comparable massage establishment statutes from similarly situated jurisdictions. The proposed ordinance clearly ties into state licensing requirements and makes City inspections and enforcement actions follow a clear path. The Ordinance was introduced and revised following the direction of the City Council after the March 28, 2016 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Renewal and Update of Tenant Based Rental Assistance Program The Housing and Homeless Commission and staff recommend approval of a $250,000 HOME grant to renew the Tenant Based Rental Assistance program, administered by Connections for the Homeless. This program will provide stable housing and support services for two years to an estimated nine at-risk Evanston families with children under the age of 18. Funding will be provided from the City’s HOME Investment Partnerships grant (Account 240.21.5430.65535). For Action (P2) Ordinance 51-O-16, Amending the Special Use Approval for Scoreboards at Rocky Miller Baseball Park and Sharon Drysdale Softball Field at 1501 Central Street Staff recommends adoption of Ordinance 51-O-16 to amend the Special Use approval for Northwestern University’s scoreboards at Rocky Miller Park and Sharon Drysdale Field to allow use of the lower portion of the scoreboards (excluding full LED board) for scorekeeping during other baseball and softball games held in the stadiums. There are no other changes to the original special use approval or to the scoreboards. Northwestern University is requesting use of the full LED scoreboards during other baseball and softball games held in the stadiums. For Introduction (P3) Ordinance 61-O-16, 1571 Maple Avenue Planned Development Extension Staff recommends adoption of Ordinance 61-O-16 to extend the time for commencement of construction of the Planned Development at 1571 Maple Avenue, originally approved on April 13, 2015. The Ordinance grants a one-year extension for building permit issuance and start of construction by June 13, 2017. For Introduction 9 of 590 City Council Agenda May 23, 2016 Page 10 of 10 (P4) Ordinance 165-O-16, Zoning Text Amendment – Impervious Surface Coverage and Building Lot Coverage Regulations Regarding Decks The Plan Commission recommends adoption of Ordinance 165-O-16, Zoning Text Amendment, to classify all types of decks, except porches, towards building lot coverage instead of impervious surface coverage as is currently the case. Staff is proposing to modify the proposed Text Amendment to allow uncovered decks in the rear yard up to 3% of lot area and with permeable surface underneath to be excluded from building lot coverage and impervious surface coverage. Any area of decks exceeding 3% would be counted towards impervious surface coverage as it is currently the case. For Action (P5) Ordinance 50-O-16 Granting Major Zoning Relief for Access to Parking via the Street when Alley Access is Present at 2767 Crawford Avenue The Zoning Board of Appeals and City staff recommend adoption of Ordinance 50-O-16 granting major zoning relief for access to parking via the street when alley access is present for a new single family home at 2767 Crawford Avenue. The applicant has complied with all other zoning requirements, and meets the standards for variations. For Action APPOINTMENTS (APP1) For Re-Appointment to: Preservation Commission Diane Williams For Action MEETINGS SCHEDULED THROUGH JUNE 15, 2016 Upcoming Aldermanic Committee Meetings Wed, May 25 6:00 PM Transportation/Parking Committee Wed, May 25 7:00 PM Economic Development Committee Thurs, June 2 7:00 PM Housing and Homelessness Commission, and Commission on Aging Mon, June 6 6:00 PM Human Services Committee Wed, June 8 1:00 PM Lighthouse Landing Complex Committee Mon, June 13 6:00 PM A&PW, P&D, City Council meetings Wed, June 15 6:30 PM M/W/EBE Advisory Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 10 of 590 For City Council meeting of May 23, 2016 Item SP1 Advanced Disposal Waste Transfer Station Fee For Discussion To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Kimberly Richardson, Assistant to the City Manager Subject: Advanced Disposal Waste Transfer Station Fee Allocation Date: May 23, 2016 Recommended Action: It is recommended that the City Council: 1) allocate $500,000 to the City’s General Fund Reserve and $763,248 to the City’s Capital Projects Fund of the $1,263,248 in waste transfer station fees collected by Advanced Disposal; 2) provide direction to staff for process of determining spending of Capital Projects Fund proceeds. Summary: At the February 22, 2016 Council meeting, the City Council approved Resolution 6-R- 16, settling litigation with Advanced Disposal. Under the settlement, the City kept all of the waste transfer station (the “WTS”) fees collected since 2011 in the amount of $1,263,248. Direct costs to City for defending Advanced Disposal Waste litigation (not including administrative review) total approximately $1195. However, the City’s Law Department litigated the defense of this case in-house, thereby avoiding hundreds of thousands of dollars in outside legal fees to the City. It is estimated that thousands of hours can be attributed to the Advanced Disposal litigation, given the six staff attorneys that worked on the case, the extensive motion practice and hearings, and settlement negotiations. In addition to the Circuit Court case challenging the transfer fee, the Law Department also handled the prosecution of all City Municipal Code citations issued to Advanced Disposal. Given the costs to the City General Fund for litigation of this matter as well as the ongoing uncertainty of the State of Illinois’ financial situation, staff recommends that a portion of these fees be deposited back to the General Fund. It is recommended that $500,000 of the settlement be returned to the General Fund Reserves, with the remaining $763,248 going to capital projects near the impacted area within the 2nd and 5th wards and environmental related projects. Cost for the identified capital and environmental projects have not been assessed. Once City Council has provided staff with direction an update with cost for each of the projects will be provided to Council. Memorandum 11 of 590 (1) Fund Capital Projects in the impacted area. a. Enhance site improvements of Gibbs Morrison b. Purchase parcel and create parking lot for Gibbs Morrison c. Improve Mason Park’s Athletic Field d. Expand Mason Park (Part of West Evanston Master Plan) (2) Fund recommendations from the Evanston Environment Board. The Environmental Justice Sub-Committee of the Evanston Environment Board recommends that the City use the available fees to support the residents living near the WTS, and specifically to create an environmental monitoring system in the area of the WTS. The Sub-Committee recommends the following actions: a. Monitoring of air quality in front of the facility and at the residences immediately adjacent to the station. Air testing should include quantifying diesel emissions. b. Analyzing representative soil samples periodically throughout the neighborhood for heavy metals, organic compounds, asbestos and other compounds associated with the facility. c. On-going monitoring of traffic entering and exiting the facility, and general congestion along Church St. d. Monitoring of noise levels throughout the day. e. Tracking the quantity and timeframe of odor complaints and monitoring odor levels to the extent possible. Residents have complained odors cause headaches and other distress. f. Evaluate the current and potential impact of truck traffic and heavy equipment use at the facility on nearby structures, including sidewalks, roads, embankments and foundations of adjacent homes and building. Estimate the long term potential for structure damage and costs for repairs and replacement, if required. g. Provide funds to conduct a health impact study of affected residents, including asthma and other respiratory illnesses. h. Using the above data, the City should create an overall GIS database showing the surrounding areas incidents of general health, crime, income, infrastructure health, and environmental parameters. i. All data and summary information should be available to the public through regular reporting. j. Dedicate all or a portion of the funds recovered in the future to continued testing and providing the results to the public. Attachments: Potential Capital Projects Maps Memo from the Environmental Justice Sub-Committee of the Evanston Environment Board 12 of 590 IMPROVE MASON PARK'S ATHLETIC FIELD ADVANCED DISPOSAL SETTLEMENT AGREEMENT POTENTIAL CAPITAL PROJECTS PURCHASE PORTION OF THIS AREA AND EXPAND MASON PARK (PART OF WEST EVANSTON MASTER PLAN) PURCHASE PARCEL AND CREATE PARKING LOT FOR GIBBS MORRISON ENHANCE SITE IMPROVEMENTS AT GIBBS MORRISON CHURCH STREET DAVIS STREETDODGE AVENUEFLORENCE AVENUEGROVE STREET LYONS STREET 13 of 590 Memorandum To: Members of the Evanston Environmental Board From: The Environmental Justice Sub-Committee Subject: Proposed Creation of an Environmental Monitoring System In the Area of the Waste Transfer Station Date: May 17, 2016 Recommended Action: The Environmental Justice Sub-Committee recommends that the City of Evanston use the recently available fees collected from Advanced Disposal to support the residents living near the waste transfer station (WTS) and specifically to create an environmental monitoring system in the area of the WTS. The Sub-Committee recommends that a request for proposal (RFP) process be used to select a firm to create the system so as to minimize the work on existing City staff. A key tenant of Environmental Justice is meaningful involvement of the community. The Sub- Committee believes that the use of fees or any initiative related to the WTS should not be done without considerable input from the neighbors that surround the waste transfer station. The Sub- Committee believes it would be pre-mature to decide on the use of funds without deep engagement on this subject. Specifically, the Sub-Committee recommends the following actions: 1. Monitoring of air quality in the front of the facility and at the residences immediately adjacent to the station. Air testing should include quantifying diesel emissions. 2. Analyzing representative soil samples periodically throughout the neighborhood for heavy metals, organic compounds, asbestos and other compounds associated with the facility. 3. On-going monitoring of traffic entering and exiting the facility, and general congestion along Church. 4. Monitoring of noise levels throughout the day. 5. Tracking the quantity and timeframe of odor complaints and monitoring odor levels to the extent possible. Residents have complained odors cause headaches and other distress. 6. Evaluate the current and potential impact of truck traffic and heavy equipment use at the facility on nearby structures, including sidewalks, roads, embankments and foundations of adjacent homes and building. Estimate the long term potential for structure damage and costs for repairs and replacement, if required. 7. Provide funds to do a health impact study of affected residents, including asthma and other respiratory illnesses. 8. Using the above data, the City should create an overall GIS database showing the surrounding areas incidents of general health, crime, income, infrastructure health, and environmental parameters. 14 of 590 9. All data and summary information should be available to the public through regular reporting. 10. Dedicate all or a portion of the funds recovered in the future to continued testing and providing the results to the public. The goal of the measurements is to allow the residents and the rest of Evanston to quantitatively understand the impact of the facility on the environment, health and safety of the neighborhood. Any actions in the future would be supported by data, which we do not have today. The sub-committee recommends the City prepare a Request for Proposal and review applications for a 2-year project that establishes and maintains a multi-media (air/water/soil) environmental monitoring system in the area of the WTS. In addition to the above needs within the project, we also encourage the City to include the following (note these may already be part of the City’s protocols and RFP guidelines for projects): Training for city staff to do periodic comprehensive inspections of the WTS facility; Training for citizens in gathering noise and odor data and in participating in the inspection or monitoring program. Research into other WTS sites in urban residential areas to identify best operational practices, and to select appropriate monitoring parameters for air, water and soil contaminants typically found in the municipal waste streams. The design of a short and long term environmental monitoring system based on enforceable State air quality standards, traffic patterns and related impacts, compliance with Evanston’s nuisance ordonnances on noise and odors and other environmental, health and safety information of concern to residents near the facility. The system should be designed to provide residents with information they can use to document and file complaints or to discuss potential health impacts with their physicians. The design should include proper baselines and comparative measures in surrounding neighborhoods and in comparable cities and include cost estimates for long term maintenance of the monitoring system and reporting to the public. Purchase and install appropriate air monitoring equipment around the facility and the neighborhood and conduct training for city staff on how to calibrate, use and maintain them. 15 of 590 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, May 9, 2016 Roll Call: Alderman Braithwaite Alderman Tendam Alderman Wynne Alderman Revelle Alderman Wilson Alderman Rainey Alderman Holmes Absent: Aldermen Miller & Fiske Mayor Tisdahl called the Regular Meeting of the City Council to order at 7:51 p.m. Mayor Public Announcements and Proclamations Mayor Tisdahl announced the birth of Alderman Miller’s new baby boy. Public Service Recognition Week, May 1-7, 2016 was proclaimed by the Mayor, as she called Mr. Lyons forward to recognize a few employees. They were: Police Department- Thomas Devine (40 yrs); Katherine Thompson (30 yrs); Gene Mulligan, Jr. (25 yrs); Lynn Fishman (25 yrs); Reginald Napier (25 yrs); Tom Moore (25 yrs); Sue Ponteralli (25 yrs); Fire Department- Alan Lermer (25 yrs); Manuel Parino (25 yrs); Health Department- Mayda Figueroa (30 yrs); Public Works- William Doby (35 yrs); James Mersin (35 yrs); Luis Ortiz (25 yrs); Antonio Galati (25 yrs); Library- Lorraine Stringfellow (30 yrs). Erica Storlie assisted in presenting these employees: Pat Ford (35 yrs); Kathy Brown (35 yrs); Ricky Voss (35 yrs); Dennis Lawrence (25 yrs). Mr. Stoneback assisted in the following employee: Gerald Franklin (30 yrs); Mr. Hemmingway assisted in this employee: John Rucci (25 yrs) City Manager Bobkiewicz announced the following Directors: Erica Storlie (10 yrs); Evonda Thomas-Smith (10 yrs); Geg Klaiber (30 yrs); Dave Stoneback (30 yrs). National Preservation Month National Police Week, May 15-21, 2016 National Public Works Week, May 15-21, 2016 Food Allergy Awareness Week – May 8-14, 2016 City Manager Public Announcements City Manager announced the refusal from Dave’s Italian Kitchen for assistance from the City. Mr. Hemmingway gave an update on the Dog Beach and the dredging the beaches sand from the boat launch. An additional fence structure will be included about 5 – 10 16 of 590 City Council Agenda May 9, 2016 Page 2 of 10 feet in the water. City Manager then announced the May 16th Council Meeting has been cancelled because there is no need for the meeting and also the Rules Committee is cancelled as well. Communications: City Clerk had no communications. Public Comment: Lenice Levy gave her comments concerning her interest in locating her business in the 633 Howard Street location. She wanted to know why she was denied a lease. Mike Vasilko urged the Council to reject the Straw Dog’s application due to the unfair decision to place them over a successful entity, who would be paying rent and Straw Dog will pay almost nothing for rent. SPECIAL ORDER OF BUSINESS (SP1) Appeal of Certificate of Appropriateness Denial for Roof Replacement from Clay Tile to Asphalt Shingles for 1012 Lake Street City staff recommends upholding the December 15, 2015 Preservation Commission decision denying a Certificate of Appropriateness (COA) for the replacement of the ceramic tile roof with fiberglass shingles on the building at 1012 Lake Street. Staff concurs with the Preservation Commission’s decision to approve a COA for the replacement of the ceramic tile roof with similar ceramic tile material. The property is an Evanston landmark and located within the Evanston Ridge Historic District. For Action Dominic Ailaire spoke concerning the roof replacement of St. Mary’s Church. He then allowed Andy Vazzano a member of St. Mary to address the Council. He stated they have an alternative proposal and is asking the Council to approve their alternative proposal. James Wollenski also spoke to the Council stating this will save them $50,000 on the project. Father Greg the pastor stated he would like to have a vote from the Council tonight. David Guran urged the Council not allow this new proposal to move ahead. The church could ask their members for the support. Alderman Wynne motioned to keep St. Mary connected to the original proposal, and second by Alderman Rainey. Alderman Wynne stated she did not like the idea of putting the Council in a position of choosing between helping the poor and maintaining a historic district, it is an unfair burden to put on the Council. Alderman Wilson stated the alternative D is not an unreasonable request, and it is not the church that has put us in this situation. We do that to them and not them to us. Alderman Revelle stated the tile should be restored to its original tiles on the roof. Alderman stated she will voting against the proposal. Mayor Tisdahl stated she will not be voting, but she supports option D. Alderman Tendam will be supporting option D as well. The vote was taken on Alderman Wynne’s motion and it failed 5-2 (Aldermen Rainey and Braithwaite voted nay). Vote to approve the alternate plan D was 5-2 17 of 590 City Council Agenda May 9, 2016 Page 3 of 10 (Aldermen Wynne and Revelle voted nay). Items not approved on Consent Agenda: (A3.14)Contract with Vision Internet for Website Redesign and Hosting Contract Staff recommends City Council authorize the City Manager to negotiate a two- year single source service agreement, with an option to renew for two additional one-year terms, with Vision Internet (222 N. Sepulveda Blvd., Suite 1500, El Segundo, CA 90245) in the amount of $45,285.00 for FY 2016 and $10,000.00 for FY 2017/2018 to cover website design and hosting services for the City of Evanston website. Funding will be from Information Technology Account (Account 100.19.1932.62340) with a 2016 budgeted amount of $437,163.00. For Action (A4) Resolution 36-R-16 Authorizing Lease Agreement with Strawdog Theatre Company for Rehearsal and Office Space at 633 Howard Staff recommends City Council adopt Resolution 36-R-16 authorizing the City Manager to execute a lease agreement with Strawdog Theatre Company for rehearsal and office space at 633 Howard Street. The 18-month lease is for temporary occupancy in support of the City’s efforts to bring Strawdog Theatre Company to Howard Street. Monthly rent would be $1,200, due by the 1st of each month. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting April 25, 2016. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through April 17, 2016 $2,795,188.45 (A2) FY2016 City of Evanston Bills – May 10, 2016 $3,284,050.28 Credit Card Activity – Period Ending March 31, 2016 $174,333.87 For Action (A3.1)Contract with TFS Alliance Group for Roof Evaluation Services at Various City Facilities Staff recommends City Council authorize the City Manager to execute a contract for professional services related to the Roof Evaluation Services for Various City Facilities Project (RFP No. 16-24) with TFS Alliance Group (6430 N. Central Avenue, Suite 202, Chicago, IL 60646) in the amount of $29,900.00. Funding will 18 of 590 City Council Agenda May 9, 2016 Page 4 of 10 be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.62145 – 616018). This project is budgeted at $30,000 in FY 2016. For Action (A3.2) Contract with Precision Pavement Markings, Inc. for 2016 Pavement Marking Program Staff recommends City Council authorize the City Manager to execute a contract with Precision Pavement Markings, Inc. (P.O. Box 705, Elgin, IL 60123) in the amount of $100,000. Precision Pavement Marking was the lowest responsive bidder for the 2016 Municipal Partnering Initiative Pavement Marking Contract. Funding for this project will be provided from the 2016 Capital Improvement General Obligation Bonds (Account 415.40.4116.65515 - 416516), which has $150,000 budgeted for Pavement Markings and Streetlight improvements. For Action (A3.3) Change Order No. 2 to Engineering Services Agreement with CDM Smith for Water Treatment Plant Reliability Improvements Staff recommends City Council authorize the City Manager to execute Change Order No. 2 to an agreement for Water Treatment Plant Reliability Improvements Engineering Services (RFP 15-27) with CDM Smith (125 South Wacker Drive, Chicago, IL) in the not-to-exceed amount of $13,955, increasing the contract amount from $230,713 to $244,668. This project is budgeted in the Water Fund (Account 513.71.7330.62140 – 733094), which has a FY 2016 budget allocation of $2,500,000 for engineering and construction. The City is in the process of obtaining a low interest loan from the Illinois Environmental Protection Agency (IEPA) to fund the project. For Action (A3.4) Amendment to Engineering Services Agreement for Water Treatment Plant Reliability Improvements Staff recommends City Council authorize the City Manager to execute Amendment No. 1 to an agreement for Water Treatment Plant Reliability Improvements Engineering Services (RFP 15-27) with CDM Smith (125 South Wacker Drive, Chicago, IL) in the not-to-exceed amount of $200,766, increasing the contract amount from $244,668 to $445,434. It will also extend the contract duration by 335 days from May 31, 2016 to May 1, 2017. This project is budgeted in the Water Fund (account 513.71.7330.62140 – 733094), which has a FY 2016 budget allocation of $2,500,000 for engineering and construction. The City is in the process of obtaining a low interest loan from the Illinois Environmental Protection Agency (IEPA) to fund the project. For Action (A3.5) Single Source Purchase of Hot Mix Asphalt from Builders Asphalt Staff recommends City Council authorize the City Manager to execute a one-year single source contract for the purchase of hot mix asphalt with Builders Asphalt (4413 Roosevelt Road Suite 108, Hillside, IL 60162) in the amount of $46,800. This purchase is budgeted as follows: $39,800 from the General Fund (Account 19 of 590 City Council Agenda May 9, 2016 Page 5 of 10 100.40.4510.65055, with a budget of $132,500); $4,000 from the Water Fund (Account 510.40.4540.65051, with a budget of $27,600); and $3,000 from the Sewer Fund (Account 515.40.4530.65051, with a budget of $10,000). For Action (A3.6) Purchase Order with Suburban Tree Consortium for Trees and Planting Services Staff recommends City Council authorize the City Manager to execute a purchase order for the purchase of 213 trees and planting services of 100 trees from Suburban Tree Consortium (STC) in the amount of $51,686.60. Funding for this purchase is provided from two sources. The first source is from General Fund line item in the Forestry Division budget –100.40.4320.65005. The total budget within this line item is $90,000, which is used for both the spring and fall planting seasons. The second source of funding is from the “Replant Express” program. This program allows residents to pay $250 or $425 (the cost of a 2.5” or 3.5” tree plus delivery) to be added to our planting list immediately, rather than waiting the two years it typically takes for a replacement tree. There are fifteen additional trees being planted through this program which generated $5,325 in payments. For Action (A3.7) Contract Renewal with GSG Material Testing Inc. for 2016 Material Testing and Inspection Services Staff recommends City Council authorize the City Manager to execute a renewal agreement for Material Testing and Inspection Services with GSG Material Testing Inc. (2945 West Harrison Street, Chicago, IL) to provide material testing services for various City construction projects. This is the third year of a three year contract with a recommendation for funding of 2016 construction projects only. The consultant will be paid for their services from the various project funds for street resurfacing, alley paving, parking lot paving, sidewalk and water main improvement projects Funding is as follows: 2016 General Obligation Bonds (415.40.4116.65515) in the amount of $27,000; Water Fund (513.71.7330.65515) in the amount of $5,000; MFT Funds (415.40.4216.65515) in the amount of $9,000); Federal Funds (415.40.4216.65515) in the amount of $17,000; and Parking Fund (505.19.7005.65515) in the amount of $7,000. The total contract amount for 2016 projects is $65,000. For Action (A3.8) Design/Build Services with Elanar Construction Company for Penny Park Renovation Project Staff recommends City Council authorize the City Manager to execute a contract for design/build services related to the Penny Park Renovation Project (RFP 16- 14) with Elanar Construction Company (6620 W. Belmont Avenue, Chicago, IL 60634), in the amount of $478,400.00. Funding will be provided from the Capital Improvement Program General Obligation Bonds (Account 415.40.4116.65515 – 516007). This project is budgeted at $500,000 in FY 2016. For Action 20 of 590 City Council Agenda May 9, 2016 Page 6 of 10 (A3.9) Contract with Alltown Bus Services, Inc. for 2016 Summer Bus Transportation Staff recommends City Council authorize the City Manager to execute a contract for 2016 summer bus transportation with Alltown Bus Services, Inc. (7300 N. Saint Louis Avenue, Skokie, IL 60076) in the amount of $50,838.00. Alltown was the lowest responsive bidder. The 2016 budget for this program will be from the following Business Units: Robert Crown Center (100.30.3030.62507); Robert Crown Ice Programs (100.30.3095.62507); Fleetwood-Jourdain Center (100.30.3040.62507); Chandler-Newberger Center (100.30.3035.62507); Ecology Camp (100.30.3610.62507), Arts Programs (100.30.3720.62507) and Outreach Programs (100.30.3205.62490). In total, the business units have a budgeted amount of $53,000 for transportation. For Action (A3.10)Renewal Agreement with Open Kitchens Inc. for the 2016 Summer Food Service Program Staff recommends City Council approve the renewal agreement for the 2016 Summer Food Service Program with Open Kitchens Inc. (1161 West 21st Street, Chicago, IL) in the not-to-exceed amount of $3.33 per lunch. This is a reimbursement program in which the total amount the City receives is dependent upon the number of meals served and level of participation. The City’s estimated reimbursement is calculated using the highest daily participation level stated in the application. Funding for this program is budgeted in business unit 100.30.3050, Recreation Outreach Program, where program expenditures are charged back and revenue credited. Projected food costs in the amount of $107,000 would be from expense account 100.30.3050.65025, and estimated revenue in the amount of $128,500 will be reimbursed to revenue account 100.30.3050.53565. For Action (A3.11)Sidewalk Café for Homestead Meats Staff recommends City Council approval of a first-time application for a sidewalk café permit for Homestead Meats, a retail food service establishment at 1305 Chicago Avenue. The café will provide only one type of sandwich daily. The sidewalk café will consist of three tables with two seats each, and will operate 10:00 a.m. – 6:00 p.m. daily. For Action (A3.12)Contract with MBR Wrecking for Demolition of 1816 Lemar Staff recommends the approval for the expenditure $26,170.00 for the demolition of 1816 Lemar by MBR Wrecking Inc. (3774 Devon Ave., Lincolnwood, IL 60712). Funding will be from the Illinois Housing Development Authority (IHDA) Vacant Property Grant (Account 100.24.2435.62469). For Action (A3.13)Contract with Rush Truck Center of Northern Illinois for Purchase of an International Harvester Truck with Aerial Bucket Device Staff recommends City Council approve the purchase of a replacement 21 of 590 City Council Agenda May 9, 2016 Page 7 of 10 vehicle/unit for the Public Works Agency. An International Harvester 7400 (SA625) truck purchase will be from Rush Truck Centers (4655 S. Central Avenue, Chicago, IL 60638-1547) in the amount of $74,277. They are the State Bid winner for this type of vehicle. An aerial bucket will be purchased from Altec Industries, Inc. (1550 Aerial Avenue, Creedmoor, NC 27522) in the amount of $84,698. They were the lowest responding bid under Bid 16-11 dated March 24, 2016. The total cost is $158,975. Funding will be from the FY2016 Equipment Replacement Fund (Account 601.19.7780.65550), with a budget of $1,455,422. For Action (A5) Resolution 35-R-16 Authorizing Olga Bernick to Operate Concessions at the Robert Crown Center Staff recommends City Council adopt Resolution 35-R-16 authorizing the City Manager to enter into a 12-month agreement between the City of Evanston and Olga Bernick (1028 Greenleaf, Evanston, IL 60202) for concession operations at the Robert Crown Center. Olga Bernick proposes to pay the City $700 per month or $8,400 per year for the privilege of operating the concession stand in the Robert Crown Center. Revenue will be deposited into Robert Crown Center, Business Unit 100.30.3095.53565. For Action (A6) Ordinance 45-O-16, Sale of Surplus Property Fleet Vehicles Staff recommends City Council adopt Ordinance 45-O-16 directing the City Manager to offer the sale of vehicles owned by the City through public auction at the special Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on or around Tuesday, May 10, 2016 or any other subsequent America’s Online Auction as these vehicles become available, on a timely basis, as a result of new vehicle replacements being placed into service. For Action (A7) Ordinance 43-O-16 Amending City Code Subsection 8-4-12 (A), “Refuse” Staff recommends approval of Ordinance 43-O-16 amending the City Code related to the fee structure for collection and disposal of refuse for condominiums. For Action (A8) Ordinance 37-O-16, Amending City Code Subsection 8-4-3 (G), “Special Pick-Up Fee Staff recommends approval of Ordinance 37-O-16 amending the City Code related to special pick-up fee structure. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 165-O-16, Zoning Text Amendment – Impervious Surface Coverage and Building Lot Coverage Regulations Regarding Decks The Plan Commission recommends adoption of Ordinance 165-O-16, Zoning 22 of 590 City Council Agenda May 9, 2016 Page 8 of 10 Text Amendment, to classify all types of decks, except porches, towards building lot coverage instead of impervious surface coverage as is currently the case. Staff is proposing to modify the proposed Text Amendment to allow uncovered decks in the rear yard up to 3% of lot area and with permeable surface underneath to be excluded from building lot coverage and impervious surface coverage. Any area of decks exceeding 3% would be counted towards impervious surface coverage as it is currently the case. For Introduction (P2) Ordinance 50-O-16 Granting Major Zoning Relief for Access to Parking via the Street when Alley Access is Present at 2767 Crawford Avenue The Zoning Board of Appeals and City staff recommend adoption of Ordinance 50-O-16 granting major zoning relief for access to parking via the street when alley access is present for a new single family home at 2767 Crawford Avenue. The applicant has complied with all other zoning requirements, and meets the standards for variations. For Introduction ECONOMIC DEVELOPMENT COMMITTEE (O1) Sunshine Enterprises Evanston Entrepreneurship Support Staff and the Economic Development Committee recommend reimbursement of $50,000 to Sunshine Enterprises for completing the Winter 2016 Cohort, and to approve additional funding for the Spring 2016 Cohort, beginning June 4, 2016 to help facilitate business creation opportunities for primarily low- and moderate- income Evanston residents, in an amount not-to-exceed $50,000. Staff recommends utilizing funds from the Community Development Block Grant Economic Development Fund – Account 215.21.5260.63064 (revolving loan fund and entitlement). For Action (O2) Approval of Funding for 12-month period for Chicago’s North Shore Convention and Visitors Bureau (CNSVB) Staff and the Economic Development Committee support a recommendation from the Economic Development Committee to the City Council to approve funding for Chicago’s North Shore Convention and Visitors Bureau (CNSCVB) in the amount of $78,810.00 for a period commencing July 1, 2016 through June 30, 2017. Economic Development Fund’s Economic Development Partnership Account (Account No. 225.15.5300.62659). The FY_2016 budget allocated $300,000 to this account; to date, $12,447.08 has been spent from this account. For Action APPOINTMENTS (APP1) For Appointment to: Police Pension Board Mark Vaughan 23 of 590 City Council Agenda May 9, 2016 Page 9 of 10 For Action Alderman Rainey motioned for approval and second. 7-0 Items for discussion: (A3.14)Contract with Vision Internet for Website Redesign and Hosting Contract Staff recommends City Council authorize the City Manager to negotiate a two- year single source service agreement, with an option to renew for two additional one-year terms, with Vision Internet (222 N. Sepulveda Blvd., Suite 1500, El Segundo, CA 90245) in the amount of $45,285.00 for FY 2016 and $10,000.00 for FY 2017/2018 to cover website design and hosting services for the City of Evanston website. Funding will be from Information Technology Account (Account 100.19.1932.62340) with a 2016 budgeted amount of $437,163.00. For Action Alderman Rainey motioned for approval and second by Alderman Wynne. The vote was 7-0. (A4) Resolution 36-R-16 Authorizing Lease Agreement with Strawdog Theatre Company for Rehearsal and Office Space at 633 Howard Staff recommends City Council adopt Resolution 36-R-16 authorizing the City Manager to execute a lease agreement with Strawdog Theatre Company for rehearsal and office space at 633 Howard Street. The 18-month lease is for temporary occupancy in support of the City’s efforts to bring Strawdog Theatre Company to Howard Street. Monthly rent would be $1,200, due by the 1st of each month. For Action This item was motioned to be held over until the next Council Meeting on May 23, 2016. The Aldermen decided to discuss the item in its entirety. After much discussion the final decision was to hold. Call of the Wards Ward #2, Ald. Braithwaite announced his Thursday at 7pm ward meeting and update on Penny Park. Ward #3, Ald. Wynne gave an update on 3rd ward Town Hall meeting and it was successful about 60 were in attendance. Ward #4, Ald. Wilson had no report. Ward #5, Ald. Holmes had no report. Ward #6, Ald. Tendam had no report. Ward #7, Ald. Revelle Tuesday, May 24th ward meeting concerning Canal Shores golf course. Ward #8, Ald. Rainey announced a Howard Street Business Association will be 24 of 590 City Council Agenda May 9, 2016 Page 10 of 10 meeting tomorrow night at 7 pm. Alderman Wilson motioned to adjourn to go into Executive Session to discuss Worker’s Compensation and Minutes. By a Voice Vote the motion was carried and the Regular Meeting of the Council and the meeting ended at 9:15 p.m. Submitted by, Rodney Greene, MMC City Clerk 25 of 590 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, May 23, 2016 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN MILLER, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF MAY 9, 2016 III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through May 1, 2016 $2,680,072.67 (A2) FY2016 City of Evanston Bills – May 24, 2016 $3,463,108.94 For Action (A3.1) Other Post Employment Benefits Report Staff recommends City Council accept and place the December 31, 2015 Other Post Employment Benefits (OPEB) Report on file. As a part of the Annual Financial Report, the City is required to provide an evaluation of the total liability of all other post employment benefits. The attached report from MWM Consulting Group provides a detailed analysis of the City’s total liability which is approximately $16M as of December 31, 2015. Staff recommends this report be accepted and placed on file for use in the FY 2015 Annual Financial Report. For Action: Accept and Place on File (A3.2)Contract with Capitol Cement Company Inc. for Howard Street Traffic Signal & Street Resurfacing Project Staff recommends City Council authorize the City Manager to execute a contract for the Howard Street Traffic Signal & Street Resurfacing Project (Bid No. 16-32) with Capitol Cement Company Inc. (6231N. Pulaski Road, Chicago, IL 60646) in the amount of $1,385,153.89. Funding will be from the Howard-Hartrey TIF Fund (Account 310.99.5500.65515-415430) in the amount of $1,600,000. For Action 26 of 590 (A3.3) Contract with ESI Consultants, Ltd. for Phase III Construction Engineering Services Contract for the Howard Street Traffic Signal & Street Resurfacing Project Staff recommends City Council authorize the City Manager to execute a contract with ESI Consultants, Ltd., (1979 N. Mill Street, Suite 100, Naperville, IL 60563) in the not-to-exceed amount of $142,932.16 to provide the Phase III construction engineering services for the Howard Street Signal & Street Resurfacing Project. Funding will be provided from the Howard-Hartrey TIF Fund (Account 310.99.5500.65515/415430) in the amount of $1,600,000. For Action (A3.4) Contract with J.A. Johnson Paving Company for 2016 MFT Street Resurfacing Project Staff recommends City Council authorize the City Manager to execute a contract for the MFT Street Resurfacing Project (Bid No. 16-30) with J.A. Johnson Paving Company (1025 E. Addison Court, Arlington Heights, IL 60005) in the amount of $1,057,750.00. Funding will be provided from the MFT Fund (Account 415.40.4216.65515 – 416501) in the amount of $1,052,330.50, and from the Parking Fund (Account 505.19.7005.65515) in the amount of $5,419.50. This project was budgeted in the MFT Fund at $1,356,000 for FY 2016. This project was not budgeted in the Parking Fund; however, this increase will not exceed the FY 2016 Parking Fund budget allocation. For Action (A3.5) Contract with Schroeder & Schroeder Inc. for 2016 50/50 Sidewalk Replacement Program Staff recommends City Council authorize the City Manager to execute a contract for the 2016 50/50 Sidewalk Replacement Project (Bid No. 16-37) with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL 60076) in the amount of $200,640.00. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 416520) in the amount of $150,000 and from estimated private funds in the amount of $50,640. This project was budgeted at $150,000 in the FY 2016. For Action (A3.6) Change Order No. 2 with Bolder Contractors, Inc. for Sheridan Road Water Main Lining Project Staff recommends City Council authorize the City Manager to execute Change Order No. 2 to the contract for the Sheridan Road Water Main Lining Project (Bid No. 15-60) with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) in the amount of $95,340. Change Order No. 1 decreased the contract amount from $3,767,440 to $3,658,816. Proposed Change Order No. 2 will increase the contract amount to $3,754,156. Funding for this project is provided from the Water Fund (Account 513.71.7330.65515 – 415450). This project was budgeted at $3,770,000 for FY 2016. For Action 27 of 590 (A3.7) Sole Source Purchase with Rainbow Treecare Scientific Advancements for Arbortech Fungicide Staff recommends City Council authorize the City Manager to execute a purchase order for the sole source purchase of 96 gallons of Arbotect fungicide from Rainbow Treecare Scientific Advancements (Minnetonka, MN) at $385.00 per gallon for a total purchase amount of $36,960.00 in order to carry out the Elm Tree Injection Program for 2016. This vendor has the sole license from the European manufacturer, Syngenta, to distribute this product in the United States. This purchase is budgeted from the General Fund as follows: $36,000 from Account 100.40.4320.62496 (with a budget of $36,000), and $960 from Account 100.40.4320.62385 (with a budget of $26,000). For Action (A3.8) Single Source Purchase with JCS Industries c/o Gasvoda & Associates for Automated Chlorine Shut-off Valves Staff recommends City Council authorize the City Manager to execute a single source purchase order with JCS Industries c/o Gasvoda & Associates (1530 Huntington Drive, Calumet City, IL 60409) for the purchase of Automated Chlorine Shut-off Valves in the amount of $49,077.00. Funding for this equipment will come from the Water Fund (Account 513.71.7330.65515 - 716002). This account has a budget amount of $75,000.00 allocated for the purchase of Automated Chlorine Shut-off Valves. For Action (A3.9) Contract with Sebis Direct, Inc. for Utility Bill Printing and Mailing Services Staff recommends City Council authorize the City Manager to execute an agreement for Utility Bill Printing and Mailing Services (RFP 16-12) for a 2 ½ year term with Sebis Direct, Inc. (6516 W 74th Street Bedford Park, IL 60638) in the not-to-exceed amount of $126,137.75. Funding for the first 2 ½ years of the contract will be in the not-to-exceed amount of $126,137.75. Printing of the bills will be provided by the Water Fund (Account 510.40.4225.62455) in the amount of $22,400 and from the Sewer Fund (Account 515.40.4530.62455) in the amount of $9,500. Postage for mailing of the bills will be provided by the Water Fund (Account 510.40.4225.62315) in the amount of $54,500 and from the Sewer Fund (Account 515.40.4530.62315) in the amount of $40,000. For Action (A3.10)Sidewalk Café for Beth’s Little Bake Shop Staff recommends City Council approval of a first-time application for a sidewalk café permit for Beth’s Little Bake Shop, a bakery at 1814 Central Street. The sidewalk café will be located on Poplar Avenue and will consist of three tables with four seats and two tables with two seats for a seating capacity of sixteen. The café will operate 6:00 a.m. – 6:00 p.m. Monday – Friday and 7:00 a.m. – 5:00 p.m. on Saturday. For Action 28 of 590 (A3.11)Establishment of Sister City Relationship with Bentol City, Liberia Staff recommends City Council send a delegation of staff members to Bentol City, Liberia to assess and establish a Sister City relationship between the two cities. The cost of flight and accommodations for a delegation of two staff members would be approximately $7,500. The trip will be budgeted from Manager’s Contingency Fund (Account 100.15.1505.68205). For Action (A3.12)Storefront Modernization Program Application for 601 Dempster Street Staff recommends City Council approval of financial assistance through the Storefront Modernization Program to 601 Dempster Street in an amount not to exceed $6,311.33. This agenda item is being presented to the Administrative and Public Works Committee because the May 25 meeting of the Economic Development Committee was cancelled. Staff recommends utilizing funds from the Economic Development Fund’s Business District Improvement Fund (225.21.5300.65522). The approved Fiscal Year 2016 Budget allocated a total of $250,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. For Action (A3.13)Storefront Modernization Program Application for 607 Howard Street – Sweet Temptations Bakeshop Staff recommends City Council approval of financial assistance through the Storefront Modernization Program to Sweet Temptations Bakeshop at 607 Howard Street in an amount not to exceed $1,203.83 for the installation of an awning. This agenda item is being presented to the Administrative and Public Works Committee because the May 25 meeting of the Economic Development Committee was cancelled. Staff recommends utilizing funds from the Economic Development Fund’s Business District Improvement Fund (225.21.5300.65522). The approved Fiscal Year 2016 Budget allocated a total of $250,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. For Action (A4) Resolution 38-R-16, Lease Agreement for Fifty Parking Spaces at 525 Church Street Parking Garage with Northwestern University The Transportation/Parking Committee and staff recommend that the City Council adopt Resolution 38-R-16 authorizing the City Manager to enter into a one-year parking lease with Northwestern University (633 Clark, Evanston, IL 60208) for 50 parking spaces at a market rate of $85 per space, per month at the 525 Church Street parking garage. The lease will be effective June 1, 2016 – May 31, 2017. Revenue will be placed in the Parking Revenue Fund (Account 505.19.7025.53510). For Action 29 of 590 (A5) Resolution 34-R-16, Prevailing Wage for Public Works Projects Staff requests that the City Council review and adopt Resolution 34-R-16, in order to comply with the provisions of the Illinois Prevailing Wage Act, 820 ILCS 130/0.01, et seq. (the “Act”). Section 9 of the Act requires that public entities establish prevailing wages in June of every year for certain laborers, workers, and mechanics, as defined by statute. The Act requires that contractors and subcontractors pay workers covered under the Act, who are employed on public works construction projects, a wage no less than the general prevailing rate of wages (consisting of hourly cash wages plus fringe benefits) in the county where the work is performed. For Action (A6) Resolution 37-R-16, Intergovernmental Agreement with City of Chicago for the Howard Street Traffic Signal & Street Resurfacing Project and Existing Traffic Signals Maintenance Staff recommends adoption of Resolution 37-R-16 authorizing the City Manager to execute an Intergovernmental Agreement (IGA) with the City of Chicago for the Howard Street signal and street resurfacing project and maintenance of traffic signals along Howard Street bordering the City of Evanston and the City of Chicago. The IGA will obligate the City of Chicago to maintain traffic signals along Howard Street. For Action (A7) Resolution 17-R-16, Temporary Construction Easement Agreements with Target Corporation and ASP Realty LLC (Jewel/ Osco) Staff recommends adoption of Resolution 17-R-16 authorizing the City Manager to execute temporary construction easement agreements with Target Corporation and ASP Realty LLC (Jewel/Osco) for access drive improvements, sidewalk widening and related roadway work on private property. For Action (A8) Ordinance 19-O-16, Amending City Code Sections Related to the City of Evanston’s Adopted Plumbing Code Staff recommends City Council adoption of Ordinance 19-O-16 amending City Code Section 4-2-2, “Amendments” and City Code Section 4-5-3, “Amendments” related to the City of Evanston’s adopted Plumbing Code. Ten amendments regulating materials, water conservation fixtures, protection of water supply and use of single-user restrooms by any person regardless of gender identity have been reviewed and approved by the Illinois Department of Public Health and are now being presented to City Council for approval. For Action 30 of 590 (A9) Ordinance 52-O-16, Amending Subsection 3-4-6(P-3) of the City Code to Allow for Sale of Wine in Twenty-Two Ounce Containers for Off-Site Consumption Local Liquor Commissioner recommends City Council adoption of Ordinance 52- O-16, which amends the Evanston City Code of 2012, Subsection 3-4-6(P-3), to allow for sale of wine in twenty-two (22) ounce containers for off-site consumption for the current Class P-3 liquor licenses. Under the Illinois Liquor Control Act, cider falls within the wine definition, and a twenty-two (22) ounce container is typical of the cider industry. For Introduction (A10) Ordinance 53-O-16, Increasing the Number of Class D Liquor Licenses for 811 Church, LLC d/b/a Old Dixie Cafe Local Liquor Commissioner recommends City Council adoption of Ordinance 53- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty- five (55) to fifty-six (56), and permit issuance of a Class D license to 811 Church, LLC d/b/a Old Dixie Cafe, located at 825 Church Street. Suspension of the Rules is requested for Introduction and Action by City Council on May 23, 2016. For Introduction and Action (A11) Ordinance 54-O-16, Increasing the Number of Class C Liquor Licenses for Terra and Vine, LLC d/b/a Terra and Vine Local Liquor Commissioner recommends City Council adoption of Ordinance 54- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the number of authorized Class C liquor licenses from twenty (20) to twenty-one (21) and permit issuance of a Class C license to Terra and Vine, LLC d/b/a Terra and Vine, located at 1701 Maple Avenue. For Introduction (A12) Ordinance 55-O-16, Increasing the Number of Class C Liquor Licenses for Davis Street Group, LLC d/b/a The Whiskey Thief Local Liquor Commissioner recommends City Council adoption of Ordinance 55- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the number of authorized Class C liquor licenses from twenty-one (21) to twenty-two (22) and permit issuance of a Class C license to Davis Street Group, LLC d/b/a The Whiskey Thief, located at 616 Davis Street. Suspension of the Rules is requested for Introduction and Action by City Council on May 23, 2016. For Introduction and Action 31 of 590 (A13) Ordinance 56-O-16, Increasing the Number of Class D Liquor Licenses for WNK, Inc. d/b/a Table to Stix Local Liquor Commissioner recommends City Council adoption of Ordinance 56- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty- six (56) to fifty-seven (57), and permit issuance of a Class D license to WNK, Inc. d/b/a Table to Stix, located at 1007 Davis Street. For Introduction (A14) Ordinance 57-O-16, Increasing the Number of Class C Liquor Licenses for Cupitol, Inc. d/b/a Cupitol Coffee and Eatery Local Liquor Commissioner recommends City Council adoption of Ordinance 57- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the number of authorized Class C liquor licenses from twenty-two (22) to twenty-three (23) and permit issuance of a Class C license to Cupitol, Inc. d/b/a Cupitol Coffee and Eatery, located at 812 Grove Street. For Introduction (A15) Ordinance 58-O-16, Increasing the Number of Class D Liquor Licenses for 1560 Oak Banquet Facilities, LLC d/b/a 1560 Oak Banquet Facilities Local Liquor Commissioner recommends City Council adoption of Ordinance 58- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty- seven (57) to fifty-eight (58) and permit issuance of a Class D license to 1560 Oak Banquet Facilities, LLC d/b/a 1560 Oak Banquet Facilities, located at 1560 Oak Avenue. For Introduction (A16) Ordinance 59-O-16, Decreasing the Number of Class K Liquor Licenses for Exultation, Inc. d/b/a Sips on Sherman Staff recommends City Council adoption of Ordinance 59-O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(K), as amended, to decrease the number of authorized Class K liquor licenses from three (3) to two (2) as Exultation, Inc., d/b/a Sips on Sherman, located at 1741 Sherman Avenue, closed its business. For Introduction IV. ITEMS FOR DISCUSSION (APW1)2016 Alley Paving Program Staff seeks guidance from City Council on funding options for the proposed 2016 alley improvements. For Discussion V. COMMUNICATIONS VI. ADJOURNMENT 32 of 590 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: May 18, 2016 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Continuing in 2016, the bills list will not include the Evanston Public Library. The Library bills will be included for informational purposes in the Treasurer’s Monthly Report. Summary: Payroll – April 18, 2016 through May 01, 2016 $2,680,072.67 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – May 24, 2016 $ 3,463,108.94 General Fund Amount – Bills list $ 362,299.47 TOTAL AMOUNT OF BILLS LIST & PAYROLL $6,143,181.61 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Attachments: Bills List For City Council meeting of May 23, 2016 Item #A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 33 of 590 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.24.2016 100 GENERAL FUND 100 GENERAL SUPPORT 21650 NATIONAL GUARDIAN LIFE INSURANCE CO.NGL INSURANCE-MONTHLY INVOICE 249.85 22725 VERIZON WIRELESS COMMUNICATION CHARGES 266.11 41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE #16-5714 652.00 41420 BOYD, STEVEN SEIZED FUNDS CASE #16-5714 651.00 41420 KIESLER POLICE SUPPLY, INC.UNIFORMS 2,259.84 100 GENERAL SUPPORT Total 4,078.80 1300 CITY COUNCIL 62360 NORTHWEST MUNICIPAL CONFERENCE 2016-2017 ANNUAL DUES 25,528.00 1300 CITY COUNCIL Total 25,528.00 1505 CITY MANAGER 62490 NORTHERN ILLINOIS UNIVERSITY *5TH ANNUAL WOMEN LOCAL CONFERENCE 6,920.00 65625 FORWARD SPACE LLC D/B/A OFFICE OFFICE CHAIRS FOR CMO 2,217.01 1505 CITY MANAGER Total 9,137.01 1510 PUBLIC INFORMATION 62205 ON TRACK FULFILLMENT INC.ADDITIONAL POLICE CLEAR CAMPAIGN CARDS 105.00 62205 ON TRACK FULFILLMENT INC.PLANNING POSTCARD - NORTH DOWNTOWN 322.97 62490 LANGUAGE LINE SERVICES TRANSLATION AND INTERPRETATION SERVICES 79.08 1510 PUBLIC INFORMATION Total 507.05 1560 REVENUE & COLLECTIONS 52010 JULIE CARLSON RESIDENTIAL PERMIT REFUND 60.00 52010 AJAY D. GIDWANI WHEEL TAX REFUND 75.00 52010 BEZAIT AZENE WHEEL TAX REFUND 75.00 52010 JOHANNA AIKEN REFUND FOR OVERPAYMENT OF WHEEL TAX 113.00 62449 PROFESSIONAL ACCOUNT MANAGEMENT LLC PROCESSING ACCOUNT MANAGEMENT (DUNCAN)29,721.83 65095 OFFICE DEPOT OFFICE SUPPLIES 100.43 1560 REVENUE & COLLECTIONS Total 30,145.26 1570 ACCOUNTING 62185 ACCOUNTEMPS ACCOUNTING SERVICES 5,162.13 62185 SMART RESOURCES, INC ACCOUNTING SERVICES 1,875.00 62280 FEDERAL EXPRESS CORP.SHIPPING 49.22 1570 ACCOUNTING Total 7,086.35 1575 PURCHASING 65095 OFFICE DEPOT OFFICE SUPPLIES 184.99 1575 PURCHASING Total 184.99 1580 COMMUNITY ARTS 66040 SAM'S CLUB DIRECT *SUPPLIES: LUNCH PROGRAM 53.12 66040 CLARE TALLON RUEN LAKE DANCE CULTURAL ARTS GRANT - LAKE DANCE BIRD CYCLE 500.00 66040 CURT'S CAFE SOUTH COMMUNITY ARTS GRANT FOR ART GALLERY EVENTS 300.00 1580 COMMUNITY ARTS Total 853.12 1705 LEGAL ADMINISTRATION 52570 MARJORIE FRITZ-BIRCH REFUND: COMPLIANCE TICKET 75.00 62130 WEST GROUP PAYMENT CTR LEGAL RESEARCH 132.00 62345 FEDERAL EXPRESS CORP.SHIPPING 47.07 62509 SUSAN D BRUNNER ADMINISTRATIVE HEARINGS OFFICER 1,820.00 62509 JEFFREY D. GREENSPAN ADMINISTRATIVE HEARINGS OFFICER 1,500.00 62509 MITCHELL C. EX ADMINISTRATIVE HEARING OFFICER 1,245.00 65010 PACER SERVICE CENTER ELECTRONIC RECORDS 109.80 65095 ALLEGRA PRINT & IMAGING MEMO PADS 43.00 65095 WEST GROUP PAYMENT CTR LEGAL RESEARCH 109.44 1705 LEGAL ADMINISTRATION Total 5,081.31 1910 FINANCE DIVISION - REVENUE 62431 DUNBAR ARMORED ARMORED CAR SERVICES 1,242.87 1910 FINANCE DIVISION - REVENUE Total 1,242.87 1929 HUMAN RESOURCE DIVISION 62160 ILLINOIS STATE POLICE BACKGROUND CHECKS-EMPLOYMENT TESTING 500.00 62160 TRANS UNION CORP EMPLOYMENT BACKGROUND CHECKS 231.50 62160 STANDARD & ASSOCIATES, INC.EMPLOYMENT TESTING-POLICE 1,400.00 62160 THEODORE POLYGRAPH SERVICE, INC.EMPLOYMENT TESTING-POLICE 300.00 62160 THEODORE POLYGRAPH SERVICE, INC.RECRUITMENT-POLICE 150.00 62270 QUEST DIAGNOSTICS CLINICAL LABORATORIES DRUG TESTING 415.00 62512 CHICAGO TRIBUNE RECRUITMENT-FIRE 2,343.00 62630 I.D.E.S. / ILLINOIS DEPARTMENT OF UNEMPLOYMENT INSURANCE-QUARTERLY INVOICE 17,956.00 65095 OFFICE DEPOT OFFICE SUPPLIES 57.40 65125 TERRYBERRY COMPANY, L.L.C.EMPLOYEE SERVICE RECOGNITION 545.17 1929 HUMAN RESOURCE DIVISION Total 23,898.07 1932 INFORMATION TECHNOLOGY DIVI. 64540 VERIZON WIRELESS COMMUNICATION CHARGES 1,564.98 65555 CHICAGO COMMUNICATIONS, LLC.REPLACEMENT OF UPS AT POLICE DEPARTMENT 4,130.00 65555 AT & T NETWORK EQUIPMENT SUPPORT RENEWAL 1,876.42 65555 CURRENT TECHNOLOGIES CORPORATION SECURITY CAMERA EQUIPMENT MAINTENANCE 3,830.46 1932 INFORMATION TECHNOLOGY DIVI. Total 11,401.86 134 of 590 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.24.2016 1941 PARKING ENFORCEMENT & TICKETS 52505 CATHERINE MCCULLOUGH PARKING TICKET REFUND 60.00 62451 NORTH SHORE TOWING FOR BOOTING AND TOWING SERVICES 2,775.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.05 65020 VCG UNIFORM UNIFORMS FOR PARKING ENFORCEMENT OFFICERS 343.50 1941 PARKING ENFORCEMENT & TICKETS Total 3,216.55 1950 FACILITIES 62225 ANDERSON PEST CONTROL MAY 2016 SERVICE FOR CIVIC/SERVICE CENTER, FIRE, POLICE 464.20 62225 SMITHEREEN PEST MANAGEMENT SERVICES REGULARLY SCHEDULED SERVICE CENTER PEST SERVICE 93.00 62225 FORWARD SPACE LLC D/B/A OFFICE CHAIRS FOR G300 CONFERENCE ROOM 13,500.00 62225 FORWARD SPACE LLC D/B/A OFFICE TABLES FOR GROUND FLOOR CONFERENCE ROOM CIVIC CENTER 3,950.00 62225 LIONHEART ENGINEERING P.C.LEVY CENTER GENERATOR REPAIR 1,001.50 62440 RAYNOR DOOR COMPANY OVERHEAD DOOR SERVICE FIRE STATION 1 245.00 64005 COMED UTILITIES 6,606.05 64015 NICOR UTILITIES 1,068.99 65050 MARK VEND COMPANY COFFEE SERVICE SUPPLIES FOR CIVIC CENTER 431.88 65050 STEINER ELECTRIC CO.LIGHT FIXTURE UPGRADES PDHQ QUOTE # S005337403 2,983.50 65050 WAREHOUSE DIRECT INC.CIVIC CENTER WASHROOM SUPPLIES 1,604.59 65625 FORWARD SPACE LLC D/B/A OFFICE CIVIC CENTER TACK BOARD AND ACCESSORIES FOR OFFICES 117.62 65625 FORWARD SPACE LLC D/B/A OFFICE OFFICE FURNITURE 6,732.24 1950 FACILITIES Total 38,798.57 2101 COMMUNITY DEVELOPMENT ADMIN 61060 LOCKE, USHANE INDEPENDENT CONTRACTOR 1,575.50 65095 OFFICE DEPOT OFFICE SUPPLIES 17.62 2101 COMMUNITY DEVELOPMENT ADMIN Total 1,593.12 2126 BUILDING INSPECTION SERVICES 62275 FEDERAL EXPRESS SHIPPING 108.52 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 50.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION- 835 RIDGE 50.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION-1311 CHICAGO AVE 100.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION-1454 ELMWOOD 50.00 65095 OFFICE DEPOT OFFICE SUPPLIES 35.97 2126 BUILDING INSPECTION SERVICES Total 394.49 2128 EMERGENCY SOLUTIONS GRANT 67110 CONNECTIONS FOR THE HOMELESS 2015 ESG GRANT 12,771.20 67110 CONNECTIONS FOR THE HOMELESS 2015 ESG GRANT-FEB16 7,475.05 2128 EMERGENCY SOLUTIONS GRANT Total 20,246.25 2205 POLICE ADMINISTRATION 62210 MSF GRAPHICS, INC.PRINTING 989.50 62272 WEST GROUP PAYMENT CTR INFORMATION CHARGES 326.46 62272 WILD CROW COMMUNICATION, INC DEPLOYMENT POSTS 300.00 64005 COMED UTILITIES 180.79 64015 NICOR UTILITIES 342.13 2205 POLICE ADMINISTRATION Total 2,138.88 2210 PATROL OPERATIONS 62490 EVANSTON FUNERAL & CREMATION BODY REMOVAL 662.00 62490 FIRE MARK BOARD-UP SERVICE 190.00 65020 J. G. UNIFORMS, INC UNIFORMS 2,685.00 65020 VILLAGE OF BURNHAM UNIFORMS 575.00 65020 KIESLER POLICE SUPPLY, INC.UNIFORMS 3,171.26 2210 PATROL OPERATIONS Total 7,283.26 2240 POLICE RECORDS 65095 OFFICE DEPOT OFFICE SUPPLIES-CD-R POST IT 54.26 65095 OFFICE DEPOT OFFICE SUPPLIES-MAILERS 53.91 2240 POLICE RECORDS Total 108.17 2251 311 CENTER 64505 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 2251 311 CENTER Total 38.01 2260 OFFICE OF ADMINISTRATION 62295 NORTHERN ILLINOIS POLICE ALARM SYSTEM NIPAS MEETING 162.00 62295 SKILL PATH SEMINARS TRAINING 798.00 62295 YATES, MATTHEW TRAINING 75.00 2260 OFFICE OF ADMINISTRATION Total 1,035.00 2270 TRAFFIC BUREAU 62490 NORTH SHORE TOWING TOW & HOOK 20.00 65125 LORRAINE GUTIERREZ-FALLS REFUND: TOW 825.00 2270 TRAFFIC BUREAU Total 845.00 2280 ANIMAL CONTROL 62272 MCCORMICK ANIMAL HOSPITAL EUTHINASIA-EPD 266.00 62509 EVANSTON ANIMAL SHELTER ASSOCIATION OPERATIONAL REIMBURSEMENT-TRANSITIONAL PERIOD 32,500.00 2280 ANIMAL CONTROL Total 32,766.00 2291 PROPERTY BUREAU 65125 ECPI/ARROWHEAD FORENSIC PRODUCTS PROPERTY SUPPLIES 320.32 2291 PROPERTY BUREAU Total 320.32 235 of 590 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.24.2016 2295 BUILDING MANAGEMENT 62225 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 52.76 62225 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 181.00 64015 NICOR UTILITIES 217.75 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 813.24 2295 BUILDING MANAGEMENT Total 1,264.75 2305 FIRE MGT & SUPPORT 62315 FEDERAL EXPRESS CORP.SHIPPING 101.11 64015 NICOR UTILITIES 1,273.13 64540 VERIZON WIRELESS COMMUNICATION CHARGES 494.13 65020 AIR ONE EQUIPMENT UNIFORMS 2,183.00 65040 SAM'S CLUB DIRECT *SUPPLIES: JANITORIAL 107.24 65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 448.95 65070 HENRICHSEN FIRE & SAFETY EXTINGUISHER MAINTENANCE 870.75 2305 FIRE MGT & SUPPORT Total 5,478.31 2315 FIRE SUPPRESSION 62522 AIR ONE EQUIPMENT HYDRO TEST 357.00 65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 667.79 65040 GRAINGER, INC., W.W.JANITORIAL SUPPLIES 103.12 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 28.90 65075 BOUND TREE MEDICAL, LLC EMS SUPPLIES 36.48 65085 AIR ONE EQUIPMENT REPAIR PARTS 37.00 65085 AIR ONE EQUIPMENT SMALL TOOLS 462.00 65085 RUSSO POWER EQUIPMENT SAW REPAIR PARTS 502.54 65625 WORLDPOINT ECC, INC.CITIZEN CPR SUPPLIES 519.91 2315 FIRE SUPPRESSION Total 2,714.74 2407 HEALTH SERVICES ADMIN 65095 OFFICE DEPOT OFFICE SUPPLIES 4.20 2407 HEALTH SERVICES ADMIN Total 4.20 2435 FOOD AND ENVIRONMENTAL HEALTH 62471 ADAPCO, INC.WEST NILE VIRUS TEST KITS 3,875.00 62474 VERIZON WIRELESS COMMUNICATION CHARGES 152.04 62474 TEPIC LANDSCAPING, INC.LANDSCAPING 4,100.00 62477 LASSITER, ELIZABETH REIMBURSEMENT: NATIONAL PREPAREDNESS SUMMIT 238.51 2435 FOOD AND ENVIRONMENTAL HEALTH Total 8,365.55 2440 VITAL RECORDS 62490 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES 648.00 2440 VITAL RECORDS Total 648.00 2455 COMMUNITY HEALTH 62490 QUARTET COPIES RETHINK YOUR DRINK PROMO 147.00 62490 4IMPRINT PRINTED SPORT BOTTLE 1,385.30 65095 OFFICE DEPOT OFFICE SUPPLIES 8.50 2455 COMMUNITY HEALTH Total 1,540.80 3010 REC. BUSINESS & FISCAL MGMT 65010 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00 65095 OFFICE DEPOT OFFICE SUPPLIES 10.00 3010 REC. BUSINESS & FISCAL MGMT Total 49.00 3020 REC GENERAL SUPPORT 64540 VERIZON WIRELESS COMMUNICATION CHARGES 456.12 65125 SAM'S CLUB DIRECT *SUPPLIES: CHAIRS /TABLES-MARKET 1,448.84 65125 SAM'S CLUB DIRECT *SUPPLIES: FARMERS MARKET 108.94 3020 REC GENERAL SUPPORT Total 2,013.90 3025 PARK UTILITIES 64005 COMED UTILITIES 869.23 64015 NICOR UTILITIES 68.49 3025 PARK UTILITIES Total 937.72 3030 CROWN COMMUNITY CENTER 62375 JEAN'S GREENS, INC.PLANT MAINTENANCE 50.00 64015 NICOR UTILITIES 124.62 65025 SAM'S CLUB DIRECT *SUPPLIES: PRESCHOOL SNACK 31.80 65025 GOURMET GORILLA, INC.LUNCH 1,624.50 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 71.00 65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00 65110 SAM'S CLUB DIRECT *SUPPLIES: CLASSROOM 40.62 65110 SAM'S CLUB DIRECT *SUPPLIES: CLEANING/DIAPERING 46.40 65110 SAM'S CLUB DIRECT *SUPPLIES: CRAFT/BOOKS 208.62 3030 CROWN COMMUNITY CENTER Total 2,236.56 3035 CHANDLER COMMUNITY CENTER 62505 PLAY-WELL TEKNOLOGIES LEGO CAMP INSTRUCTION 3,125.00 62506 NORTHWESTERN UNIVERSITY WORK STUDY STAFF 1,460.39 64015 NICOR UTILITIES 214.85 3035 CHANDLER COMMUNITY CENTER Total 4,800.24 336 of 590 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.24.2016 3040 FLEETWOOD JOURDAIN COM CT 62225 STA-KLEEN INC.HOOD DUCT & EQUIPMENT CLEANING 41.00 62495 ANDERSON PEST CONTROL MONTHLY PEST SERVICE 41.00 62495 ANDERSON PEST CONTROL MONTHLY SERVICE FOR PEST CONTROL 74.33 62511 WRIGHT, TONY BALLOON ENTERTAINMENT FOR CHILDREN'S DAY 187.50 64015 NICOR UTILITIES 299.69 65025 SMIGO MANAGEMENT GROUP SENIORS LUNCH 613.50 65040 SUPERIOR INDUSTRIAL SUPPLY MINI JUMBO ROLL TOILET PAPER 173.25 3040 FLEETWOOD JOURDAIN COM CT Total 1,430.27 3045 FLEETWOOD/JOURDAIN THEATR 62210 QUARTET COPIES THEATRE PROMO FLYER 53.10 62511 QUARTET COPIES TICKETS PRINTING FOR THE CHILDREN PLAY 15.21 62511 ALEXIS HARRIS DYER READER FJT WORKSHOP 30.00 62511 APODACA, VICTORIA LUCIA STAGE MANAGER FJT WORKSHOP 160.00 62511 FRAZIER, CHERYL READER FJT WORKSHOP 30.00 62511 LEVENIX S. RIDDLE READER FJT WORKSHOP 40.00 62511 AARON KIRBY READER FJT WORKSHOP 30.00 62511 MUSE OF FIRE THEATRE COMPANY SUMMER PERFORMERS 1,400.00 62511 NAMIR SMALLWOOD READER FJT WORKSHOP 25.00 62511 ROBERT SIMMONS SENIOR BALL 150.00 65110 GRAND STAGE CO.SPOTLIGHT FOR CHILDREN'S THEATRE 70.00 3045 FLEETWOOD/JOURDAIN THEATR Total 2,003.31 3050 RECREATION OUTREACH PROGRAM 62490 ANDERSON PEST CONTROL MONTHLY PEST CONTROL-LOVELACE 34.34 3050 RECREATION OUTREACH PROGRAM Total 34.34 3055 LEVY CENTER SENIOR SERVICES 56045 ILLINOIS DEPT OF REVENUE *SALES TAX 152.00 61062 KEVIN SPARKMON PRIVATE SECURITY 150.00 62245 DIRECT FITNESS SOLUTIONS FITNESS EQUIPMENT REPAIR 157.00 62245 WILLIAM SCHWARTZ PIANO SERVICE PIANO TUNING 260.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL-LEVY 44.94 62505 COMPUTER TRAINING & SUPPORT SERVICES ONE ON ONE COMPUTER TRAINING 50.00 62505 TIMOTHY PLACE 6 WEEK BALLROOM DANCE CLASS FOR SENIORS 153.00 62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 194.85 62511 COMCAST CABLE CABLE SERVICE 141.15 62695 303 TAXI TAXI COUPON REIMBURSEMENT APRIL 13,008.00 64015 NICOR UTILITIES 283.98 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 65025 SAM'S CLUB DIRECT *SUPPLIES: LUNCH PROGRAM 44.10 65025 SMIGO MANAGEMENT GROUP LEVY CONGREGATE MEAL PROGRAM 2,408.30 65040 LAPORT INC JANITORIAL SUPPLIES 61.44 65110 MOBILE MINI, INC.MONTHLY STORAGE RENTAL 111.58 3055 LEVY CENTER SENIOR SERVICES Total 17,258.35 3065 BOAT RAMP-CHURCH ST 65045 ENVIRONMENTAL SERVICES FIRM, INC.SAND & WATER SAMPLE ANALYSIS 1,968.00 65045 ENVIRONMENTAL SERVICES FIRM, INC.SAND AND WATER TESTING 451.00 65050 KOVILIC CONSTRUCTION CHURCH ST BOAT RAMP DREDGING 20,500.00 65050 KOVILIC CONSTRUCTION SAND GRADING FOR EVANSTON DOG BEACH 15,000.00 3065 BOAT RAMP-CHURCH ST Total 37,919.00 3080 BEACHES 65040 LAPORT INC JANITORIAL SUPPLIES 205.60 65045 ANDERSON PEST CONTROL MONTHLY PEST CONTROL-BEACH 43.34 3080 BEACHES Total 248.94 3095 CROWN ICE RINK 62245 JORSON & CARLSON ICE SCRAPER CLEANED 35.49 62251 FOX VALLEY FIRE & SAFETY ALARM REPAIR 295.00 62251 RMC, iNC.BOILER REPAIR 6,238.00 62375 JEAN'S GREENS, INC.PLANT MAINTENANCE 150.00 62490 ARENASERV, LLC RINK MAINTENANCE 1,050.00 62495 ANDERSON PEST CONTROL PEST CONTROL 79.00 64015 NICOR UTILITIES 373.85 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 213.43 65040 UNIFIRST CORPORATION JANITORIAL SUPPLIES 65.70 65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00 3095 CROWN ICE RINK Total 8,539.47 3100 SPORTS LEAGUES 65110 ANDERSON PEST CONTROL MONTHLY PEST CONTROL-JAMES PARK 50.00 65110 ANDERSON PEST CONTROL MONTHLY PEST CONTROL-LAGOON 35.00 65110 BSN SPORTS SUPPLIES 717.21 65110 SITEONE LANDSCAPE SUPPLY SUPPLIES 1,200.00 3100 SPORTS LEAGUES Total 2,002.21 3130 SPECIAL RECREATION 65025 SAM'S CLUB DIRECT *SUPPLIES: LUNCH PROGRAM 86.62 3130 SPECIAL RECREATION Total 86.62 437 of 590 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.24.2016 3215 YOUTH ENGAGEMENT DIVISION 65110 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00 3215 YOUTH ENGAGEMENT DIVISION Total 39.00 3225 GIBBS-MORRISON CULTURAL CENTER 62225 COMED *UTILITIES 1,828.96 62225 FLADER PLUMBING & HEATING INSTALLATION OF GAS SHUTOFF 607.50 62225 CINTAS CORPORATION #769 BROWN DOOR MATS FOR THE CENTER.50.06 62225 FOLDING PARTITION SERVICES FOLDING PARTITION REPAIR GMCC 2,797.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL - GIBBS 55.00 3225 GIBBS-MORRISON CULTURAL CENTER Total 5,338.52 3605 ECOLOGY CENTER 64015 NICOR UTILITIES 125.63 65095 OFFICE DEPOT OFFICE SUPPLIES 130.37 3605 ECOLOGY CENTER Total 256.00 3710 NOYES CULTURAL ARTS CENTER 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL-NOYES 39.14 64015 NICOR UTILITIES 405.88 3710 NOYES CULTURAL ARTS CENTER Total 445.02 3720 CULTURAL ARTS PROGRAMS 62511 GOLDBERG, RACHEL SUBSTITUTE TEACH EARLY CHILDHOOD &WORK WITH YAP 200.00 62511 GINA BLOOM PERFORMING ARTIST FEE STARLIGHT CONCERT SERIES 900.00 65095 OFFICE DEPOT OFFICE SUPPLIES 110.55 3720 CULTURAL ARTS PROGRAMS Total 1,210.55 3806 CIVIC CENTER SERVICES 64015 NICOR UTILITIES 690.62 3806 CIVIC CENTER SERVICES Total 690.62 4105 PUBLIC WORKS AGENCY ADMIN 52130 HOOSHANG OSTOVAR RESIDENTIAL PERMIT REFUND 15.00 52130 ANDREEA MATHE RESIDENTIAL PERMIT REFUND 15.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 65090 CINTAS FIRST AID & SUPPLY FIRST AID MAINTENANCE AND SERVICE 26.22 65090 WEST SIDE EXCHANGE EQUIPMENT PARTS FOR REPAIR 388.73 4105 PUBLIC WORKS AGENCY ADMIN Total 482.96 4300 ENVIRONMENTAL SERVICES 64505 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 65095 OFFICE DEPOT OFFICE SUPPLIES 214.31 4300 ENVIRONMENTAL SERVICES Total 252.32 4310 RECYCLING AND ENVIRONMENTAL MAIN 64015 NICOR UTILITIES 237.93 4310 RECYCLING AND ENVIRONMENTAL MAIN Total 237.93 4330 GREENWAYS 62195 SKOKIE PARK DISTRICT SHARED MAINTENANCE COSTS FOR DOG PARK 4,952.65 62195 LANDSCAPE CONCEPTS MANAGEMENT, INC.CALLAN AVE STREETSCAPE LANDSCAPE MAINTENANCE 311.25 62195 LANDSCAPE CONCEPTS MANAGEMENT, INC.GREEN BAY RD RR EMBANKMENT LANDSCAPING 2,245.00 62199 CONSERV FS SNOW FENCE 469.38 65005 LURVEY LANDSCAPE SUPPLY BARBERRY FOR HOWARD/CHICAGO 80.25 65005 LURVEY LANDSCAPE SUPPLY GRAVEL FOR TRAFFIC CIRCLES 48.00 65005 LURVEY LANDSCAPE SUPPLY LILAC TREE 157.50 65005 LURVEY LANDSCAPE SUPPLY PINE TREES FOR SERVICE CENTER 409.50 65005 LURVEY LANDSCAPE SUPPLY PLANTS - CIVIC CENTER 67.50 65005 LURVEY LANDSCAPE SUPPLY PLANTS - VARIOUS LOCATIONS 1,559.75 65005 LURVEY LANDSCAPE SUPPLY PRIVETS FOR KELLY PARK 318.00 65005 LURVEY LANDSCAPE SUPPLY SOD FOR CIVIC CENTER 96.10 65005 LURVEY LANDSCAPE SUPPLY TREE FOR EARTH/ARBOR DAY 265.00 65005 LURVEY LANDSCAPE SUPPLY YEW - BENT PARK 49.50 65005 MIDWEST GROUNDCOVERS PLANTS FOR ALEXANDER PARK 94.50 65005 MIDWEST GROUNDCOVERS PLANTS FOR BENT PARK 209.65 65005 MIDWEST GROUNDCOVERS PLANTS FOR BUTLER/BECK PARK RAISED BEDS 116.70 65005 MIDWEST GROUNDCOVERS PLANTS FOR CU DU SACS 334.60 65005 MIDWEST GROUNDCOVERS PLANTS FOR CU DU SACS 638.50 65005 MIDWEST GROUNDCOVERS PLANTS FOR INDEPENDENCE PARK 150.50 65005 MIDWEST GROUNDCOVERS PLANTS FOR LAGOON 144.72 65005 MIDWEST GROUNDCOVERS PLANTS FOR LOVELACE PARK 80.10 65005 MIDWEST GROUNDCOVERS PLANTS FOR MASON PARK 87.00 65005 MIDWEST GROUNDCOVERS PLANTS FOR ST PAUL PARK 91.70 65005 STAR ROSES & PLANTS ROSES FOR ROSE GARDEN 835.43 4330 GREENWAYS Total 13,812.78 4400 CAPITAL PLANNING & ENGINEERING 65095 OFFICE DEPOT OFFICE SUPPLIES 50.58 4400 CAPITAL PLANNING & ENGINEERING Total 50.58 4500 INFRASTRUCTURE MAINTENANCE 64505 VERIZON WIRELESS COMMUNICATION CHARGES 380.10 4500 INFRASTRUCTURE MAINTENANCE Total 380.10 538 of 590 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.24.2016 4520 TRAF. SIG.& ST LIGHT MAINT 65070 KELLY GROUP TAMPER PROOF STREET LIGHT ACCESS COVERS 1,400.00 65115 ARTS & LETTERS LTD.TEMPORARY NO PARKING SIGNS 817.00 65115 VULCAN INC.TRAFFIC SIGN FACES - VARIOUS 8,036.50 65115 EVANSTON SIGNS GRAPHICS, INC.NO PARKING SIGNS 720.00 4520 TRAF. SIG.& ST LIGHT MAINT Total 10,973.50 4550 MAINT-SNOW & ICE 62509 ZIMMERMAN, RYAN WEATHER FORECASTING SERVICE 625.00 4550 MAINT-SNOW & ICE Total 625.00 100 GENERAL FUND Total 362,299.47 175 GENERAL ASSISTANCE FUND 4605 GENERAL ASSISTANCE ADMIN 65095 OFFICE DEPOT OFFICE SUPPLIES 37.75 65095 XEROX CORPORATION COPIER CHARGES 1,728.31 4605 GENERAL ASSISTANCE ADMIN Total 1,766.06 175 GENERAL ASSISTANCE FUND Total 1,766.06 176 HEALTH AND HUMAN SERVICES 4651 HEALTH & HUMAN SERVICES 62491 PRESENCE BEHAVIORAL HEALTH CONTRACTUAL CRISIS SERVICES-APRIL 6,444.44 62491 PRESENCE BEHAVIORAL HEALTH CONTRACTUAL CRISIS SERVICES-FEB 6,444.44 62491 PRESENCE BEHAVIORAL HEALTH CONTRACTUAL CRISIS SERVICES-MAR 6,444.44 62491 PRESENCE BEHAVIORAL HEALTH CONTRACTUAL CRISIS SERVICES-MAY 6,444.44 4651 HEALTH & HUMAN SERVICES Total 25,777.76 176 HEALTH AND HUMAN SERVICES Total 25,777.76 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 62509 CHICAGO COMMUNICATIONS, LLC.ZETRON IP FSA 2015/2016 SERVICE AGREEMENT RENEWAL BALANCE 660.00 62509 SUNGARD PUBLIC SECTOR, INC.DIGITAL MAPPING SOFTWARE MAINTENANCE ANNUAL RENEWAL 3,097.75 62509 SW LIC & SERV AGREEMENT RENEWAL; CADS, RMS, MCT, ETC.69,896.00 62509 PATTEN INDUSTRIES WATER HEATER REPAIR 749.73 64505 AT & T UTILITIES 28.03 65085 MOTOROLA SOLUTIONS, INC.ANTENNA REPAIRS 1,492.65 65625 SUNGARD PUBLIC SECTOR, INC.ONE SOLUTION PROJECT IMPLEMENTATION TRAINING 7,464.24 5150 EMERGENCY TELEPHONE SYSTM Total 83,388.40 205 EMERGENCY TELEPHONE (E911) FUND Total 83,388.40 215 CDBG FUND 5170 PUBLIC IMPROVEMENTS 62840 SCHROEDER & SCHROEDER INC 2015 CDBG ALLEY PAVING PROJECT BID 15-56 2,405.77 5170 PUBLIC IMPROVEMENTS Total 2,405.77 5187 REHAB CONSTRUCTION ADMIN 62490 COOK COUNTY RECORDER OF DEEDS RECORDINGS-HOUSING REHAB ADMIN 44.00 5187 REHAB CONSTRUCTION ADMIN Total 44.00 5260 ECONOMIC DEVELOPMENT 63064 SUNSHINE GOSPEL MINISTRIES 2016 WINTER COMMUNITY BUSINESS ACADEMY PROGRAM 50,000.00 5260 ECONOMIC DEVELOPMENT Total 50,000.00 215 CDBG FUND Total 52,449.77 225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 62660 ROSS BARNEY ARCHITECTS HOWARD STREET THEATER ARCHITECTURAL-ENGINEERING DESIGN 6,168.93 62662 CHICAGO'S NORTH SHORE CONVENTION SSA6 MEMBERSHIP DUES 500.00 62662 COSTAR GROUP, INC.ANNUAL SUBSCRIPTION FOR BUSINESS EXPANSION/RETENTION 13,372.18 533001 62662 ILLINOIS SECRETARY OF STATE, VEHICLE *FILING FEE 25.00 62662 PETERSON APPRAISAL GROUP, LTD.APPRAISAL SERVICES 1,500.00 65522 DAVE'S DOWN TO EARTH ROCK SHOP STOREFRONT GRANT REIMBURSEMENT 4,500.00 5300 ECON. DEVELOPMENT FUND Total 26,066.11 5300 ECON. DEVELOPMENT FUND 65522 QUANTUM SIGN CORPORATION HOWARD ST GATEWAY SIGN LIGHTING 6,600.00 5300 ECON. DEVELOPMENT FUND Total 6,600.00 225 ECONOMIC DEVELOPMENT FUND Total 32,666.11 300 WASHINGTON NATIONAL TIF FUND 5476 CAPITAL PROJ.-WASHINGTON TIF 62185 KANE, MCKENNA AND ASSOCIATES, INC.PROFESSIONAL SERVICES REGARDING ANNUAL TIF REPORT PREP 150.00 5476 CAPITAL PROJ.-WASHINGTON TIF Total 150.00 300 WASHINGTON NATIONAL TIF FUND Total 150.00 639 of 590 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.24.2016 310 HOWARD-HARTREY TIF 5500 HOWARD-HARTREY TIF DEBT SRVCE 62185 KANE, MCKENNA AND ASSOCIATES, INC.PROFESSIONAL SERVICES REGARDING ANNUAL TIF REPORT PREP 150.00 62605 AUTOBARN MOTORS, LTD.FINAL REIMBURSEMENT FOR 222 HARTERY REHAB 129,191.53 5500 HOWARD-HARTREY TIF DEBT SRVCE Total 129,341.53 310 HOWARD-HARTREY TIF Total 129,341.53 320 DEBT SERVICE FUND 5705 2006 BONDS 62350 WELLS FARGO BANK G.O. SERIES 2006 250.00 5705 2006 BONDS Total 250.00 5711 2010 A BONDS 62350 WELLS FARGO BANK G.O. SERIES 2010A 250.00 5711 2010 A BONDS Total 250.00 5712 2010 B BONDS 62350 WELLS FARGO BANK G.O. SERIES 2010B 250.00 5712 2010 B BONDS Total 250.00 320 DEBT SERVICE FUND Total 750.00 330 HOWARD-RIDGE TIF FUND 5860 HOWARD RIDGE TIF 62185 KANE, MCKENNA AND ASSOCIATES, INC.PROFESSIONAL SERVICES REGARDING ANNUAL TIF REPORT PREP 150.00 5860 HOWARD RIDGE TIF Total 150.00 330 HOWARD-RIDGE TIF FUND Total 150.00 335 WEST EVANSTON TIF FUND 5870 WEST EVANSTON TIF 62185 KANE, MCKENNA AND ASSOCIATES, INC.PROFESSIONAL SERVICES REGARDING ANNUAL TIF REPORT PREP 150.00 5870 WEST EVANSTON TIF Total 150.00 335 WEST EVANSTON TIF FUND Total 150.00 415 CAPITAL IMPROVEMENTS FUND 4115 2015 BOND PROJECTS 415941 65515 IL DEPT OF TRANSPORTATION DEMPSTER ST TRAFFIC SIGNAL MODERATION-COORDINATION PROJ 14,190.67 415179 65515 MCGUIRE ENGINEERS, INC.POLICE/FIRE HQ DATA CENTER 1,976.25 416439 65515 ESI CONSULTANTS, LTD RFP 15-48 ISABELLA ST BRIDGE DECK REHAB PROJECT 15,446.54 415602 65515 CONSTRUCTION CONSULTING & DISBURSEMENT LEVY CENTER WASHROOM RENOVATIONS BID #15-59 9,620.58 4115 2015 BOND PROJECTS Total 41,234.04 415 CAPITAL IMPROVEMENTS FUND Total 41,234.04 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 62431 DUNBAR ARMORED ARMORED CAR SERVICES 5,729.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.17 65515 NEW WORLD SYSTEMS CONSULTING SERVICES 13,485.00 7005 PARKING SYSTEM MGT Total 19,290.17 7015 PARKING LOTS & METERS 62245 TOTAL PARKING SOLUTIONS, INC.WEB BK OFFICE SUPPORT & MAINT. CALE PARKING MTRS LOT 10 3,640.00 65070 DUNCAN PARKING TECHNOLOGIES, INC.MONTHLY FEE PER PARKING METER -BACK OFFICE SUPPORT 12,586.00 65070 PASSPORT PARKING, INC`TRANSACTION FEE FOR PAY BY CELL OPTION RELATED/DUNCAN 5,392.45 7015 PARKING LOTS & METERS Total 21,618.45 7036 SHERMAN GARAGE 53515 DIANA Y. BAHENA ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #658 25.00 7036 SHERMAN GARAGE Total 25.00 7037 MAPLE GARAGE 53515 JOEL A. MEYER ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 1152 25.00 62225 MIDWEST SIGN & LIGHTING, INC.REPAIR OF BLADE SIGNS AT 1800 MAPLE AVENUE 930.00 7037 MAPLE GARAGE Total 955.00 505 PARKING SYSTEM FUND Total 41,888.62 510 WATER FUND 4200 WATER PRODUCTION 56140 LIANG - RUEY TU REFUND: PERMIT 1,067.00 56141 LIANG - RUEY TU REFUND: PERMIT 4,393.00 56145 LIANG - RUEY TU REFUND: PERMIT 470.00 62210 EVANSTON BLUE PRINT CO., INC.PRINTING OF SEWER WORK REPORTS 476.00 4200 WATER PRODUCTION Total 6,406.00 740 of 590 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.24.2016 4208 WATER BILLING 65070 WATER RESOURCES ONE-YEAR EXTENSION OF WATER METER PURCHASE CONTRACT 12,870.00 4208 WATER BILLING Total 12,870.00 4210 PUMPING 64015 NICOR UTILITIES 1,357.92 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02 4210 PUMPING Total 1,433.94 4220 FILTRATION 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02 4220 FILTRATION Total 76.02 4230 WATER CAPITAL OUTLAY 65702 WATER RESOURCES ONE-YEAR EXTENSION OF WATER METER PURCHASE CONTRACT 12,000.00 4230 WATER CAPITAL OUTLAY Total 12,000.00 4540 DISTRIBUTION MAINTENANCE 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 65055 MID AMERICAN WATER OF WAUCONDA INC.2016 WATER DISTRIBUTION SYSTEMS MATERIALS 4,862.50 4540 DISTRIBUTION MAINTENANCE Total 4,900.51 7131 CAPITAL IMPROVEMENTS 415185 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.SHERIDAN RD/CHICAGO AVE PHASE I & II ENGINEERING SERVICES 26,775.78 7131 CAPITAL IMPROVEMENTS Total 26,775.78 510 WATER FUND Total 64,462.25 513 WATER DEPR IMPRV & EXTENSION FUND 7330 WATER FUND DEP, IMP, EXT 733094 62140 CDM SMITH, INC.WATER PLANT RELIABILITY IMPROVEMENTS DESIGN ENGINEERING 53,618.15 415450 65515 BOLDER CONTRACTORS BID # 15-60 SHERIDAN RD WATER MAIN LINING 532,008.17 7330 WATER FUND DEP, IMP, EXT Total 585,626.32 513 WATER DEPR IMPRV & EXTENSION FUND Total 585,626.32 515 SEWER FUND 4530 SEWER MAINTENANCE 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 4530 SEWER MAINTENANCE Total 38.01 4535 SEWER IMPROVEMENTS 416506 62461 INSITUFORM TECHNOLOGIES 2016 CIPP SEWER REHAB CONTRACT A 137,554.92 733114 65515 KENNY CONSTRUCTION CO.LARGE DIAMETER SEWER REHAB - MULFORD 554,862.60 4535 SEWER IMPROVEMENTS Total 692,417.52 515 SEWER FUND Total 692,455.53 520 SOLID WASTE FUND 4310 RECYCLING AND ENVIRONMENTAL MAIN 56155 WATSON, JAMES REFUND FOR YARD WASTE CART PURCHASE 82.50 62390 LAKESHORE RECYCLING SYSTEMS REFUSE COLLECTION FOR CONDOMINIUMS 34,824.16 62415 GROOT RECYCLING & WASTE SERVICES GROOT SINGLE FAMILY COLLECTION MAY 137,502.45 62415 GROOT RECYCLING & WASTE SERVICES GROOT YARD WASTE REMOVAL - MAY 85,478.00 62415 SHRED ALL RECYCLING SYSTEMS INC TIRE RECYCLING SERVICE 341.83 64540 VERIZON WIRELESS COMMUNICATION CHARGES 122.25 65625 REHRIG PACIFIC COMPANY RECYCLING CONTAINER LIDS 2,450.00 4310 RECYCLING AND ENVIRONMENTAL MAIN Total 260,801.19 520 SOLID WASTE FUND Total 260,801.19 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 7705 GENERAL SUPPORT Total 38.01 7710 MAJOR MAINTENANCE 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 156.36 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 219.89 65060 DOUGLAS TRUCK PARTS FOR SHOP FLOOR JACK 65.95 65060 HAVEY COMMUNICATIONS INC.UNITROL MICROPHONE ASSEMBLY TM-4 54.70 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 2 BATTERIES 328.54 65060 LEACH ENTERPRISES, INC.SPRING BRAKE 376.70 65060 LEACH ENTERPRISES, INC.WABCO DESICCANT CARTRIDGE 146.40 65060 STANDARD EQUIPMENT COMPANY #661 BI-ANNUAL INSPECTION & REPAIR 17,792.54 65060 UNITED PARCEL SERVICE SHIPPING 7.00 65060 SPAULDING MFG. INC.REPAIRS FOR ASPHALT HOTBOX 629 13,184.95 65060 CARQUEST EVANSTON 3 LED LAMPS 66.27 65060 GOLF MILL FORD #108 GRILLE 28.47 65060 GOLF MILL FORD #544 EGR GASKET 261.49 65060 GOLF MILL FORD #58 REPLACE CAT CONVERTER 555.44 65060 GOLF MILL FORD #638 CALIPERS 276.81 65060 GOLF MILL FORD #932 D/S SEAT BUCKLE 63.76 65060 GOLF MILL FORD #932 SHIFTING PARTS 138.05 841 of 590 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.24.2016 65060 GOLF MILL FORD RETAINER 6.12 65060 SUBURBAN ACCENTS, INC.M1-M7 NAMES DECALS 48.50 65060 WENTWORTH TIRE SERVICE #668 M/D TIRES 119.00 65060 WENTWORTH TIRE SERVICE #953 TIRE REPAIRS 210.00 65060 ORLANDO AUTO TOP #113 D/S SEAT REPAIR 375.00 65060 ORLANDO AUTO TOP REBUILD SEAT CUSHION 175.00 65060 ORLANDO AUTO TOP REBUILD BUCKET SEAT 425.00 65060 ORLANDO AUTO TOP SEAT REPAIRS 485.00 65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.#43 D/S DOOR REPAIRS 1,324.98 65060 CHICAGO PARTS & SOUND, LLC FUEL FILTERS 202.36 65060 CHICAGO PARTS & SOUND, LLC ROTOR ASY 66.75 65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTER 428.65 65060 APC STORES, INC., DBA BUMPER TO BUMPER FILTER 10.19 65060 APC STORES, INC., DBA BUMPER TO BUMPER LED SST LAMP 60.46 65060 APC STORES, INC., DBA BUMPER TO BUMPER MICRO-V BELTS -83.03 65065 WENTWORTH TIRE SERVICE #300 TIRES FOR STOCK 586.70 65065 WENTWORTH TIRE SERVICE #324 NEW TIRES 1,878.04 65065 WENTWORTH TIRE SERVICE 17 NEW TIRES 1,880.30 65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 103.16 7710 MAJOR MAINTENANCE Total 42,025.50 7705 GENERAL SUPPORT 65095 OFFICE DEPOT OFFICE SUPPLIES 118.08 7705 GENERAL SUPPORT Total 118.08 600 FLEET SERVICES FUND Total 42,181.59 601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 65550 HAVEY COMMUNICATIONS INC.UNITROL MICROPHONE ASSEMBLY TM-4 54.70 7780 VEHICLE REPLACEMENTS Total 54.70 601 EQUIPMENT REPLACEMENT FUND Total 54.70 605 INSURANCE FUND 7801 EMPLOYEE BENEFITS 66050 HSA BANK, A DIVISION OF WEBSTER BANK N.A HSA-HIGH DEDUCTIBLE PLAN ACCOUNT CHARGES 46.00 66054 SENIORS CHOICE SENIOR CHOICE INSURANCE MONTHLY INVOICE 1,646.36 7801 EMPLOYEE BENEFITS Total 1,692.36 605 INSURANCE FUND Total 1,692.36 700 FIRE PENSION FUND 8000 FIREFIGHTERS' PENSION 61755 LAUTERBACH & AMEN LLP BENEFIT CALCULATION 150.00 8000 FIREFIGHTERS' PENSION Total 150.00 700 FIRE PENSION FUND Total 150.00 Grand Total 2,419,435.70 942 of 590 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.24.2016 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT INSURANCE VARIOUS VARIOUS WORKERS COMP 14,597.01 VARIOUS VARIOUS CASUALTY 1,599.55 VARIOUS VARIOUS CASUALTY 3,155.25 19,351.81 SEWER 7477.68308 IEPA LOAN DISBURSEMENT SEWER FUND 40,028.47 7605.68305 IEPA LOAN DISBURSEMENT SEWER FUND 307,636.02 7622.68305 IEPA LOAN DISBURSEMENT SEWER FUND 165,695.83 7623.68305 IEPA LOAN DISBURSEMENT SEWER FUND 291,948.30 7618.68305 IEPA LOAN DISBURSEMENT SEWER FUND 219,012.81 1,024,321.43 1,043,673.24 Grand Total 3,463,108.94 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE 43 of 590 For City Council meeting of July 13, 2015 Item A3.1 Business of the City by Motion: Other Post Employment Benefits Report For Action: Accept and Place on File To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Subject: Other Post Employment Benefits Report (OPEB) Date: May 23, 2016 Recommendation: Staff recommends City Council accept and place the December 31, 2015 Other Post Employment Benefits (OPEB) Report on file. As a part of the Annual Financial Report, the City is required to provide an evaluation of the total liability of all other post employment benefits (OPEB). The attached report from MWM Consulting Group provides a detailed analysis of the City’s total liability which is approximately $16M as of December 31, 2015. Staff recommends this report be accepted and placed on file for use in the FY 2015 Annual Financial Report. Funding: N/A Summary: The Governmental Accounting Standards Board Statement 45 (GASB 45) requires public employers to disclose the total liability associated with other (non-pension) post employment benefits, such as retiree health insurance. Unlike the City’s pension benefit disclosures, GASB 45 does not require the public employer to fund these liabilities, just to disclose them. During the past year, the GASB 45 liability is affected by the Public Safety Employees Benefits Act (“PSEBA”) (820 ILCS 321/1 et seq.). Under PSEBA, firefighters/police officers are entitled to a continuation of their health insurance coverage; including the payment of premiums, after suffering a catastrophic injury while responding to an emergency. Memorandum 44 of 590 As the table below indicates, the City’s Unfunded Actuarial Liability increased by approximately $200K during the year ended 12/31/2015. It should be noted, even without the addition of new Public Safety Employees Benefits Act (PSEBA) cases, the City’s GASB 45 liability is expected to increase with a medical cost inflation factor of approximately 5.4%. Therefore, in uninflated dollars, the City’s OPEB liability has slightly decreased. Police Fire Other General Fund Other Funds Total 12/31/15 Unfunded Actuarial Liability 5,320,820 7,491,716 2,294,248 897,042 16,003,826 Annual Required Contribution (Not required under GASB 45) 403,703 390,259 209,419 85,267 1,088,648 Percent of Total Liability 33.25% 46.81% 14.34% 5.61% 100.00% Total Employees/Reitrees 225 143 278 111 757 Percent of Total EE/Retirees 29.72% 18.89% 36.72% 14.66% 100.00% 12/31/14 Unfunded Actuarial Liability 5,127,742 7,513,359 2,530,850 617,922 15,789,873 Difference in Unfunded Actuarial Liability 403,703 390,259 232,230 62,456 1,088,648 Percent Difference 0.00% 0.00% 2.38% -2.37% 0.00% Comparison with prior fiscal year Per the Governmental Accounting Standards Board Statement 45 (GASB 45), the City is not required to make any contributions to offset this liability. Due to the fact the City charges retirees 100% of the allowed premium for health care costs, the implicit liability is very low on a per employee basis. Unfortunately, PSEBA costs are deemed explicit subsidies to the plan even though the City is required by statute to make these payments. City staff will continue to review health care plan design options that reduce exposure to this liability. However, as long as the City is required to maintain retirees on the health plan, the options are limited. Attachment: MWM OPEB 12-31-2015 Report 45 of 590 CITY OF EVANSTON ACCOUNTING FOR POST EMPLOYMENT BENEFIT PLANS UNDER GASB #45 SUPPLEMENTAL VALUATION AS OF DECEMBER 31, 2015 APRIL 2016 46 of 590 1 Actuarial Certification This is to certify that MWM Consulting Group has prepared an interim Actuarial Valuation as of December 31, 2015 for the primary purpose of providing financial accounting disclosure information required for compliance with GASB Statement No. 45. The results of this interim valuation have been prepared in conformance with our understanding of the relevant provisions of the GASB Statements Nos. 43 and 45. The information and valuation results shown in this report are prepared with reliance upon the prior valuation and information and data provided to us, which we believe to the best of our knowledge to be complete and accurate. Actuarial valuations involve calculations that require assumptions about future events. We believe the assumptions and methods used are within the range of possible assumptions that are reasonable and appropriate for the purposes for which they have been used. Results shown in this report could be materially different from the actual outcome if actual plan experience differs from the assumptions used. In our opinion, all methods, assumptions and calculations are in accordance with requirements of GASB Statements Nos. 43 and 45 and the procedures followed and presentation of results are in conformity with generally accepted actuarial principles and practices. The undersigned actuary meets the Qualification Standards of the American Academy of Actuaries to render the actuarial opinions contained herein. There is no relationship between the sponsor and MWM Consulting Group that impacts our objectivity. MWM CONSULTING GROUP Kathleen E. Manning, FSA Daniel W. Colby, FSA Date Managing Principal & Consulting Actuary Consulting Actuary MWM Consulting Group MWM Consulting Group 4/25/2016 47 of 590 2 ANNUAL REPORTING UNDER GASB 45 Annual OPEB COST The GASB 45 Annual OPEB Cost has these three components: 1)The Annual Required Contribution Amount is the sum of a, b, and c. a)Normal Cost is the portion of the Actuarial Present Value of benefits allocated to the valuation year according to the actuarial cost method. b)Amortization of the Unfunded Actuarial Accrued Liability is the amount to be amortized over thirty years, of the excess of the Actuarial Accrued Liability over the fair value of assets, both measured at the valuation date. c)Amortization of Gains or Losses in subsequent years, of the unfunded actuarial accrued liability which may be amortized separately or as part of the annual amortization of the unfunded actuarial accrued liability. 2)The ARC Adjustment Amount, an amount which is added / subtracted from the ARC to adjust the annual cost for amounts already accrued and reflected in the beginning of year Net OPEB Obligation. 3) Interest for the year at the valuation discount rate on the beginning of year Net OPEB Obligation. Net OPEB Obligation The Net OPEB Obligation is accrued on the financial statement as the amount of accumulated OPEB costs which remain unfunded as of the reporting date. For the first reporting period, the OPEB Cost is the ARC, and the yearend Net OPEB liability is the OPEB Cost less employer contributions. 48 of 590 3 Accrued Liability Summary of Fiscal Year Ending December 31, 2015 Discount Rate: 4.50% Health Care Trend Rates: 8.5% in 2015 to 4.5% in 2024 Police Fire General City Water Fleet Parking Fund Sewer E911 CDBG Economic Development Library Solid Waste Total Accrued Liability $ 5,320,820 $ 7,491,716 $ 2,294,248 $ 361,235 $ 95,131 $ 74,755 $ 83,088 $ 35,121 $ 7,697 $ 7,593 $ 171,069 $ 61,353 $ 16,003,826 Actuarial Value of Assets $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Unfunded Liability $ 5,320,820 $ 7,491,716 $ 2,294,248 $ 361,235 $ 95,131 $ 74,755 $ 83,088 $ 35,121 $ 7,697 $ 7,593 $ 171,069 $ 61,353 $ 16,003,826 Valuation Payroll $ 18,846,141 $ 10,616,940 $17,416,658 $ 3,394,743 $ 814,850 $ 748,747 $ 682,432 $ 262,492 $ 92,216 $ 322,292 $ 1,822,983 $ 509,739 $ 55,530,233 AL% of Payroll 28.2% 70.6% 13.2% 10.6% 11.7% 10.0% 12.2% 13.4% 8.3% 2.4% 9.4% 12.0% 28.8% 49 of 590 4 Components of Net OPEB Obligation and Expense The following table shows the components of the City’s annual OPEB costs for the year, the amount actually contributed to the plan and changes in the City’s net OPEB obligation to the Retiree Health Plan. The Net OPEB Obligation is the amount entered upon the City’s balance sheet as of yearend as the net liability for the other post-employment benefits. Item Amount as of 12/31/2015 Police Fire General City Water Fleet Parking Fund Sewer E911 CDBG Economic Develop Library Solid Waste Total a.Annual Required Contribution 403,703 390,259 209,419 33,138 10,236 6,460 6,514 2,580 1,036 2,026 17,169 6,108 1,088,648 b.Interest on net OPEB obligation: 60,013 18,478 3,020 8,493 2,795 2,210 2,451 786 378 438 2,552 1,097 102,711 c.Adjustment to annual required contribution 50,928 15,681 2,563 7,207 2,372 1,876 2,080 667 320 372 2,166 931 87,163 d.Annual OPEB cost (expense) (a + b + c) 412,788 393,056 209,876 34,424 10,659 6,794 6,885 2,699 1,094 2,092 17,555 6,274 1,104,196 e.Contributions made •Implicit (179,087) (163,869) (268,878) (6,615) (433)(3,191) (394)(125)(189)0 (1,502) (141)(624,424) •Explicit (75,823) (303,864) 0 0 0 0 0 0 0 0 0 0 (379,687) Total (254,910) (467,733) (268,878) (6,615) (433)(3,191) (394)(125)(189)0 (1,502) (141)(1,004,111) f.Increase in net OPEB obligation 157,878 (74,677) (59,002) 27,809 10,226 3,603 6,491 2,574 905 2,092 16,053 6,133 100,085 g.Net OPEB obligation – beginning of year 1,333,616 410,618 67,119 188,737 62,105 49,117 54,477 17,467 8,389 9,740 56,716 24,371 2,282,472 h.Net OPEB obligation – end of year (f + g) 1,491,494 335,941 8,117 216,546 72,331 52,720 60,968 20,041 9,294 11,832 72,769 30,504 2,382,557 50 of 590 5 Schedule of Contributions, OPEB Costs and Net Obligations Fiscal Year Ended Annual OPEB Cost Percentage of Annual OPEB Cost Contributed Net OPEB Obligation 12/31/2015 $ 1,104,196 90.9% $ 2,382,557 12/31/2014 1,102,988 83.9% 2,282,472 12/31/2013 1,101,611 83.5% 2,104,931 12/31/2012 1,128,615 77.3% 1,922,950 12/31/2011 939,268 85.6% 1,666,732 2/28/2011 1,041,981 62.4% 1,531,042 2/28/2010 1,013,809 58.6% 1,133,965 2/28/2009 711,912 46.7% 711,492 2/29/2008 680,975 51.4% 330,643 Schedule of Funded Status and Funding Progress As of Fiscal Year Ending December 31, 2015 1. Actuarial Accrued Liability (AAL) $ 16,003,826 2. Actuarial Value of Assets 0 3. Unfunded Actuarial Accrued Liability (UAAL) $ 16,003,826 4. Funded Ratio (2) / (1) 0 5. Covered Payroll (Active Plan Members) $ 55,530,233 6. UAAL as a Percentage of Covered Payroll (3) / (5) 28.8% Required Supplementary Information Actuarial Valuation Date Actuarial Value of Assets Actuarial Accrued Liability (AAL) Unfunded Actuarial Accrued Liability (UAAL) Funded Ratio Covered Payroll 12/31/2015 $0 $16,003,826 $16,003,826 0% $55,530,233 12/31/2014 $0 $15,789,873 $15,789,873 0% $53,652,399 12/31/2013 $0 $16,018,745 $16,018,745 0% $47,024,745 12/31/2012 $0 $17,294,689 $17,294,689 0% $49,784,920 12/31/2011 $0 $16,994,544 $16,994,544 0% $48,101,372 3/1/2010 $0 $12,259,348 $12,259,348 0% $51,896,579 3/1/2009 $0 $11,762,298 $11,762,298 0% $50,141,622 3/1/2008 $0 $7,634,991 $7,634,991 0% $50,230,393 51 of 590 6 SUMMARY OF ACTUARIAL ASSUMPTIONS AND COST METHOD ACTUARIAL COST METHOD The Actuarial Cost Method used in this valuation is the Entry Age Normal Actuarial Cost Method. Under this Method, a Normal Cost is developed by spreading the actuarial value of benefits expected to be received by each active participant over the total working lifetime of that participant as a level percentage of pay. To the extent that current assets and future Normal Costs do no support participants’ expected future benefits, an Unfunded Actuarial Accrued Liability (“UAAL”) develops. The UAAL is generally amortized over a defined period of time. Unfunded actuarial accrued liabilities are amortized over a 30-year level percentage of pay open period. ASSUMPTIONS DISCOUNT (INTEREST) RATE A discount rate of 4.5% was used. MONTHLY PER CAPITA PLAN COSTS* (AS OF 12/31/2014) HMO-BA HMO-IL PPO1 PPO2 Single $ 506.85 $ 569.47 $ 710.34 $ 614.97 Family $ 1,363.38 $ 1,531.90 $ 1,953.42 $ 1,691.14 * Actuarial costs are determined by adjusting the rates at each attained age. RETIREE CONTRIBUTIONS Retirees contribute 100% of the blended average employee group cost. MORTALITY Probabilities of death for participants were according to the RP2000 Mortality Table projected to 2014 for Males and Females. No mortality improvements beyond 2014 were included. RETIREMENT Representative retirement rates by age are: Age Police Fire Municipal Age Police Fire Municipal 50 0.36 0.19 N/A 60 0.22 0.28 0.10 51 0.22 0.12 N/A 61 0.30 0.36 0.10 52 0.18 0.04 N/A 62 0.39 0.44 0.40 53 0.19 0.06 N/A 63 0.48 0.52 0.20 54 0.19 0.09 N/A 64 0.57 0.60 0.20 55 0.20 0.12 0.05 65 0.65 0.68 1.00 56 0.20 0.15 0.05 66 0.74 0.76 1.00 57 0.20 0.19 0.05 67 0.83 0.84 1.00 58 0.21 0.22 0.05 68 0.91 0.92 1.00 59 0.21 0.25 0.05 69 1.00 1.00 1.00 52 of 590 7 WITHDRAWAL Representative withdrawal rates by age are: Age Police Fire Municipal 20 0.0500 0.0397 0.3000 30 0.0416 0.0146 0.0500 40 0.0119 0.0042 0.0300 50 0.0000 0.0000 0.0100 60 0.0000 0.0000 0.0001 DISABILITY Sample rates by age are as follows: Age Police Fire Municipal 25 0.0013 0.0009 0.001 35 0.0044 0.0046 0.002 45 0.0108 0.0097 0.002 55 0.0159 0.0314 0.002 65 0.0159 0.0314 0.002 SALARY PROGRESSION 3.5% per year PARTICIPATION 60% of future retirees were assumed to participate in the plan. SPOUSE INFORMATION 50% of employees were assumed to have participating spouses. Females were assumed to be 3 years younger than males. HEALTH CARE COST INFLATION RATES Period Inflation Rate 2015 8.5% 2016 8.0% 2017 7.5% 2018 7.0% 2019 6.5% 2020 6.0% 2021 5.5% 2022 5.0% 2023+ 4.5% 53 of 590 8 PARTICIPANT DATA SUMMARY AS OF DECEMBER 31, 2014 Department Active Retired City Paid Retired Grand Total Police 195 26 4 225 Fire 106 24 13 143 General City 236 42 278 Water 39 39 Fleet 10 10 Parking 10 10 Sewer 9 9 E911 3 3 CDBG 1 1 Eco. Development 4 4 Library 28 28 Solid Waste 7 7 Grand Total 648 92 17 757 54 of 590 For City Council meeting of May 23, 2016 Item A3.2 Business of the City by Motion: Howard Street Project Contract For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David D. Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Sat Nagar, P.E., Senior Project Manager Subject: Approval of Contract for Howard Street Traffic Signal & Street Resurfacing Project (Bid No. 16-32) Date: May 10, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the Howard Street Traffic Signal & Street Resurfacing Project (Bid No. 16-32) with Capitol Cement Company Inc. (6231N. Pulaski Road, Chicago, IL 60646) in the amount of $1,385,153.89. Funding Source: Funding will be from the Howard-Hartrey TIF Fund (Account 310.99.5500.65515- 415430) in the amount of $1,600,000. Background Information: Howard Street is a major arterial street adjacent to both commercial and residential properties. One significant commercial area that it borders is a shopping center that is owned by Target Corporation and ASP Realty LLC dba Jewel/Osco. This shopping center does substantial year-round business and creates significant vehicle and pedestrian traffic in this area. The scope of this project is to make improvements to the access from Howard into the shopping center. The west access drive from Howard Street to the shopping center parking lot as well as the traffic flow within the lot is not controlled properly, and this has created an unsafe condition for both drivers and pedestrians. The City has received several requests to improve traffic circulation at the Jewel/ Osco access drive. As part of the proposed project, the Jewel/ Osco access drive will be realigned, part of the parking lot will be closed, and new pavement markings and stop signs will be installed. The traffic signal at Howard will also be upgraded. The existing sidewalk along the east access drive by Target is very narrow, and pedestrians frequently walk in the driving lane to access the stores. Therefore, the Memorandum 55 of 590 sidewalk along the west side of the access drive will be widened to provide a safer walking path. In addition, a new traffic signal installation will be installed on Howard Street at the Target access drive to improve vehicle and pedestrian safety. The City of Evanston has jurisdiction over the northern portion of Howard, while the City of Chicago has jurisdiction over the southern portion. The Village of Skokie has jurisdiction from the west City limits (located west of the west access drive at Jewel/Osco) to the bridge over north shore channel. As part of this project, the Evanston and Skokie share of Howard Street will be resurfaced from the bridge to east access drive at Target. The City of Chicago will resurface their portion of Howard Street at a later date. Analysis: This bid was advertised on Demandstar and in the Chicago Tribune. Bids for the project were received and publicly read on May 3, 2016. Three contractors submitted bids for this project as follows. Contractor Address Capitol Cement Company, Inc. 6231 N. Pulaski Rd. , Chicago, IL 60646 Alliance Contractors, Inc. 1900 Wright Boulevard, Schaumburg, IL 60193 A. Lamp Concrete Contractors, Inc. 1900 Wright Blvd, Schaumburg, IL 60193 The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening. The bids were reviewed by Sat Nagar, P.E., Senior Project Manager and by ESI Consultants. Attached is bid tabulation showing the detailed bid results. A summary of the bid pricing received was as follows: Contractor Total Bid Price Capitol Cement Company, Inc. $1,385,153.89 Alliance Contractors, Inc. $1,836,786.87 A. Lamp Concrete Contractors, Inc. $1,574,446.44 Capitol Cement Company, Inc. has completed various projects with the City of Evanston, City of Chicago, Illinois Department of Transportation. In addition, staff has verified Capitol Cement’s references and confirmed they meet the qualification requirements. Therefore, staff recommends that the contract be awarded to Capitol Cement Company, Inc. for a total amount of $1,385,153.89. This project is scheduled to begin in June 2016 and be completed in October 2016. 56 of 590 The project funding availability is as follows: Howard Street Improvement Project Hartrey Avenue to West City Limits Total Project Cost Total Funding Project Budget $1,600,000.00 Phase II Design Engineering $ 59,500.00 Change Order #1 $ 16,012.50 Change Order #2 $ 3,807.69 Construction Engineering Cost $ 142,932.16 Low Bid Construction Cost $1,385,153.89 Total $1,607,406.24 Additional Funding Required $7,406.24 Final tax increment revenues will not be known until August/September of 2016. A budget amendment will be completed if required to either increase the funding provided by the Howard-Hartrey TIF or to allocated funds from the Capital Improvement Fund if TIF funding is not adequate. A memo reviewing compliance with the City’s M/W/EBE program goals and the Local Employment Program is attached. Attachments: Bid Tabulation Location Map Memo on M/W/EBE Compliance, dated 5/23/2016 57 of 590 CITY OF EVANSTON TABULATION OF BIDS FOR HOWARD STREET SIGNAL AND STREET RESURFACING, PW-TSRS-1602 BID NO: 16-32 DATE: May 3, 2016 NAME AND ADDRESS OF BIDDERS TIME: 2:00 P.M. ATTENDED BY: SN, KS UNIT UNIT UNIT UNIT PRICE PRICE PRICE PRICE 1 TREE REMOVAL (6 TO 15 UNITS DIAMETER)UNIT 104 104 $35.00 3,640.00$ $19.00 $1,976.00 $24.20 $2,516.80 $35.00 $3,640.00 2 TEMPORARY FENCE FOOT 1000 1000 $2.00 2,000.00$ $10.00 $10,000.00 $1.00 $1,000.00 $6.00 $6,000.00 3 EARTH EXCAVATION CU YD 51 51 $42.00 2,142.00$ $55.00 $2,805.00 $50.00 $2,550.00 $24.00 $1,224.00 4 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 40 40 $50.00 2,000.00$ $55.00 $2,200.00 $10.00 $400.00 $24.00 $960.00 5 FURNISHED EXCAVATION CU YD 150 150 $18.00 2,700.00$ $10.00 $1,500.00 $1.00 $150.00 $12.00 $1,800.00 6 TOPSOIL EXCAVATION AND PLACEMENT CU YD 26.8 27 $4.00 107.20$ $70.00 $1,890.00 $150.00 $4,050.00 $36.00 $964.80 7 TOPSOIL FURNISH AND PLACE, 4"SQ YD 168 168 $5.00 840.00$ $30.00 $5,040.00 $5.31 $892.08 $10.00 $1,680.00 8 EXPLORATION TRENCH FOOT 150 150 $5.00 750.00$ $25.00 $3,750.00 $1.00 $150.00 $1.00 $150.00 9 SODDING, SALT TOLERANT SQ YD 377.6 378 $11.00 4,153.60$ $14.90 $5,632.20 $8.70 $3,288.60 $16.00 $6,041.60 10 SUPPLEMENTAL WATERING UNIT 6.5 7 $100.00 650.00$ $300.00 $2,100.00 $1,064.80 $7,453.60 $55.00 $357.50 11 INLET AND PIPE PROTECTION EACH 19 19 $175.00 3,325.00$ $175.00 $3,325.00 $131.90 $2,506.10 $75.00 $1,425.00 12 SUBBASE GRANULAR MATERIAL, TYPE B 4"SQ YD 1910 1,910 $7.00 13,370.00$ $6.00 $11,460.00 $5.00 $9,550.00 $11.50 $21,965.00 13 HIGH-EARLY-STRENGTH PORTLAND CEMENT CONCRETE BASE COURSE 8"SQ YD 295 295 $75.00 22,125.00$ $70.00 $20,650.00 $75.00 $22,125.00 $60.00 $17,700.00 14 BITUMINOUS MATERIALS (PRIME COAT)POUND 5540 5,540 $0.25 1,385.00$ $1.33 $7,368.20 $0.01 $55.40 $1.33 $7,368.20 15 TEMPORARY RAMP, HMA SQ YD 100 100 $25.00 2,500.00$ $10.00 $1,000.00 $10.00 $1,000.00 $30.00 $3,000.00 16 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N70 TON 1143 1,143 $85.00 97,155.00$ $76.07 $86,948.01 $105.00 $120,015.00 $79.20 $90,525.60 17 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N70 TON 762 762 $95.00 72,390.00$ $88.54 $67,467.48 $115.00 $87,630.00 $93.24 $71,048.88 18 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 8 INCH SQ YD 417 417 $70.00 29,190.00$ $30.00 $12,510.00 $75.00 $31,275.00 $80.55 $33,589.35 19 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 8279 8,279 $6.50 53,813.50$ $8.00 $66,232.00 $7.00 $57,953.00 $7.55 $62,506.45 20 PORTLAND CEMENT CONCRETE ADA CURB RAMP, 8 INCH SQ FT 3325 3,325 $8.00 26,600.00$ $10.00 $33,250.00 $20.00 $66,500.00 $12.95 $43,058.75 21 LINEAR DETECTABLE WARNING TILES SQ FT 75 75 $35.00 2,625.00$ $90.00 $6,750.00 $40.00 $3,000.00 $14.00 $1,050.00 22 RADIAL DETECTABLE WARNING TILES SQ FT 770 770 $40.00 30,800.00$ $5.00 $3,850.00 $45.00 $34,650.00 $25.00 $19,250.00 23 PROPERTY LINE CURB FOOT 505 505 $42.00 21,210.00$ $22.00 $11,110.00 $40.00 $20,200.00 $35.75 $18,053.75 24 PAVEMENT REMOVAL SQ YD 95 95 $15.00 1,425.00$ $25.00 $2,375.00 $20.00 $1,900.00 $45.00 $4,275.00 25 HOT-MIX ASPHALT SURFACE REMOVAL, 3 3/4"SQ YD 9311 9,311 $6.00 55,866.00$ $8.00 $74,488.00 $6.00 $55,866.00 $4.75 $44,227.25 26 DRIVEWAY PAVEMENT REMOVAL SQ YD 417 417 $15.00 6,255.00$ $5.00 $2,085.00 $20.00 $8,340.00 $45.00 $18,765.00 27 COMBINATION CURB AND GUTTER REMOVAL FOOT 1675 1,675 $8.00 13,400.00$ $6.00 $10,050.00 $5.00 $8,375.00 $20.00 $33,500.00 28 SIDEWALK REMOVAL SQ FT 7494 7,494 $2.00 14,988.00$ $2.00 $14,988.00 $2.00 $14,988.00 $7.05 $52,832.70 29 MEDIAN REMOVAL SQ FT 1704 1,704 $3.00 5,112.00$ $2.00 $3,408.00 $5.00 $8,520.00 $7.05 $12,013.20 30 CLASS B PATCHES SQ YD 262 262 $90.00 23,580.00$ $100.00 $26,200.00 $80.00 $20,960.00 $155.00 $40,610.00 31 CLASS D PATCHES SQ YD 150 150 $60.00 9,000.00$ $105.00 $15,750.00 $80.00 $12,000.00 $55.00 $8,250.00 32 SAW CUTS FOOT 854 854 $3.00 2,562.00$ $4.00 $3,416.00 $1.00 $854.00 $2.95 $2,519.30 33 STORM SEWERS, CLASS A, TYPE 2 12"FOOT 24 24 $60.00 1,440.00$ $125.00 $3,000.00 $100.00 $2,400.00 $269.00 $6,456.00 34 INLETS, TYPE A, TYPE 4 FRAME AND GRATE EACH 3 3 $1,400.00 4,200.00$ $3,000.00 $9,000.00 $2,000.00 $6,000.00 $2,000.00 $6,000.00 35 MANHOLES TO BE ADJUSTED WITH NEW TYPE 1 FRAME, CLOSED LID EACH 3 3 $1,000.00 3,000.00$ $950.00 $2,850.00 $650.00 $1,950.00 $460.00 $1,380.00 36 REMOVING INLETS EACH 1 1 $350.00 350.00$ $150.00 $150.00 $250.00 $250.00 $200.00 $200.00 37 COMBINATION CONCRETE CURB AND GUTTER, TYPE B-V12 FOOT 2351 2,351 $24.00 56,424.00$ $27.00 $63,477.00 $25.00 $58,775.00 $35.75 $84,048.25 38 CONCRETE MEDIAN, TYPE SB-6.06 SQ FT 1328 1,328 $20.00 26,560.00$ $8.00 $10,624.00 $22.00 $29,216.00 $17.90 $23,771.20 39 SOIL DISPOSAL ANALYSIS EACH 4 4 $1,000.00 4,000.00$ $1,016.00 $4,064.00 $500.00 $2,000.00 $2,050.00 $8,200.00 40 MOBILIZATION LSUM 1 1 $60,000.00 60,000.00$ $75,000.00 $75,000.00 $150,000.00 $150,000.00 $141,590.00 $141,590.00 41 CHANGEABLE MESSAGE SIGN CAL MO 12 12 $800.00 9,600.00$ $700.00 $8,400.00 $100.00 $1,200.00 $1,000.00 $12,000.00 42 TEMPORARY PAVEMENT MARKING LETTERS AND SYMBOLS SQ FT 200 200 $2.00 400.00$ $1.25 $250.00 $0.10 $20.00 $1.50 $300.00 43 TEMPORARY PAVEMENT MARKING - LINE 4"FOOT 10792 10,792 $0.30 3,237.60$ $0.25 $2,698.00 $0.10 $1,079.20 $0.38 $4,100.96 44 TEMPORARY PAVEMENT MARKING - LINE 24"FOOT 240 240 $1.20 288.00$ $1.50 $360.00 $0.10 $24.00 $2.00 $480.00 APPROVED ENGINEER'S ESTIMATE Capitol Cement Company, Inc.A. Lamp Concrete Contractors, Inc 6231 N. Pulaski Rd. Chicago, IL 60646 1900 Wright Boulevard, Schaumburg, IL 60193 Alliance Contractors, Inc. 1166 Lake Avenue Woodstock, IL 60098 TOTALITEM NUMBER ITEM UNIT TOTAL QUANTITY TOTAL TOTAL TOTAL 1 of 358 of 590 45 PAVEMENT MARKING TAPE, TYPE III 4"FOOT 1500 1,500 $1.00 1,500.00$ $0.90 $1,350.00 $0.10 $150.00 $0.95 $1,425.00 46 PAVEMENT MARKING TAPE, TYPE III 12"FOOT 384 384 $3.00 1,152.00$ $2.75 $1,056.00 $0.10 $38.40 $0.75 $288.00 47 WORK ZONE PAVEMENT MARKING REMOVAL SQ FT 4921 4,921 $0.75 3,690.75$ $0.50 $2,460.50 $0.10 $492.10 $1.00 $4,921.00 48 SIGN PANEL - TYPE 1 SQ FT 47.5 48 $24.00 1,140.00$ $26.00 $1,248.00 $25.00 $1,200.00 $45.00 $2,137.50 49 REMOVE SIGN PANEL ASSEMBLY - TYPE A EACH 10 10 $75.00 750.00$ $100.00 $1,000.00 $100.00 $1,000.00 $30.00 $300.00 50 RELOCATE SIGN PANEL ASSEMBLY - TYPE A EACH 11 11 $150.00 1,650.00$ $150.00 $1,650.00 $300.00 $3,300.00 $140.00 $1,540.00 51 RELOCATE SIGN PANEL ASSEMBLY - TYPE B EACH 1 1 $175.00 175.00$ $300.00 $300.00 $400.00 $400.00 $175.00 $175.00 52 THERMOPLASTIC PAVEMENT MARKING - LETTERS AND SYMBOLS SQ FT 70 70 $6.00 420.00$ $4.00 $280.00 $10.00 $700.00 $4.00 $280.00 53 THERMOPLASTIC PAVEMENT MARKING - LINE 4"FOOT 4300 4,300 $0.95 4,085.00$ $0.60 $2,580.00 $1.50 $6,450.00 $0.60 $2,580.00 54 THERMOPLASTIC PAVEMENT MARKING - LINE 6"FOOT 2035 2,035 $1.45 2,950.75$ $0.90 $1,831.50 $2.00 $4,070.00 $0.90 $1,831.50 55 THERMOPLASTIC PAVEMENT MARKING - LINE 12"FOOT 1170 1,170 $2.60 3,042.00$ $1.80 $2,106.00 $7.00 $8,190.00 $1.80 $2,106.00 56 THERMOPLASTIC PAVEMENT MARKING - LINE 24"FOOT 800 800 $5.75 4,600.00$ $4.00 $3,200.00 $10.00 $8,000.00 $4.00 $3,200.00 57 PAVEMENT MARKING REMOVAL SQ FT 138 138 $1.20 165.60$ $4.00 $552.00 $2.00 $276.00 $1.50 $207.00 58 SERVICE CONNECTION EACH 2 2 $2,200.00 4,400.00$ $1,420.50 $2,841.00 $2,062.50 $4,125.00 $1,875.00 $3,750.00 59 UNDERGROUND CONDUIT, GALVANIZED STEEL, 2" DIA.FOOT 550 550 $15.00 8,250.00$ $17.20 $9,460.00 $17.27 $9,498.50 $15.70 $8,635.00 60 UNDERGROUND CONDUIT, PVC, SCH 40, 3" DIA.FOOT 171 171 $12.00 2,052.00$ $16.20 $2,770.20 $14.08 $2,407.68 $12.80 $2,188.80 61 UNDERGROUND CONDUIT, PVC, SCH 40, 4" DIA.FOOT 104 104 $15.00 1,560.00$ $17.40 $1,809.60 $20.35 $2,116.40 $18.50 $1,924.00 62 CONDUIT PUSHED, 3" GALVANIZED STEEL FOOT 1088 1,088 $32.00 34,816.00$ $20.00 $21,760.00 $36.19 $39,374.72 $30.90 $33,619.20 63 ELECTRICAL HANDHOLE, 30" X 36", 24" FRAME AND LID EACH 8 8 $1,500.00 12,000.00$ $3,617.00 $28,936.00 $3,012.90 $24,103.20 $2,739.00 $21,912.00 64 ELECTRICAL MANHOLE 3'X4'X4' WITH 24" FRAME AND LID EACH 2 2 $1,500.00 3,000.00$ $7,873.00 $15,746.00 $6,112.70 $12,225.40 $5,557.00 $11,114.00 65 LUMINAIRE, STREET LIGHT, HPS, 400 WATT, 240 VOLT, ARTERIAL, SEMI-CUTOFF EACH 3 3 $800.00 2,400.00$ $705.30 $2,115.90 $786.50 $2,359.50 $715.00 $2,145.00 66 MAST ARM, STEEL, STREET LIGHTING, 12 FOOT EACH 3 3 $2,200.00 6,600.00$ $567.80 $1,703.40 $856.90 $2,570.70 $779.00 $2,337.00 67 MAINTENANCE OF EXISTING TRAFFIC SIGNAL INSTALLATION EACH 1 1 $3,000.00 3,000.00$ $4,176.00 $4,176.00 $2,398.00 $2,398.00 $2,180.00 $2,180.00 68 ELECTRICAL CABLE IN CONDUIT, 3/C #14 FOOT 1293 1,293 $3.00 3,879.00$ $3.00 $3,879.00 $3.19 $4,124.67 $2.90 $3,749.70 69 ELECTRIC CABLE IN CONDUIT, #14 19/C FOOT 1793 1,793 $10.00 17,930.00$ $10.40 $18,647.20 $9.02 $16,172.86 $8.20 $14,702.60 70 TRAFFIC SIGNAL POST, ALUMINUM, 15 FOOT EACH 8 8 $1,600.00 12,800.00$ $1,199.00 $9,592.00 $1,225.40 $9,803.20 $1,114.00 $8,912.00 71 CONCRETE FOUNDATION, 20" X 5' WITH 3/4" A.R.EACH 8 8 $1,000.00 8,000.00$ $976.30 $7,810.40 $1,064.80 $8,518.40 $968.00 $7,744.00 72 CONCRETE FOUNDATION, 24" X 9' WITH 1 1/4" A.R.EACH 4 4 $1,000.00 4,000.00$ $1,809.80 $7,239.20 $2,854.50 $11,418.00 $2,595.00 $10,380.00 73 CONCRETE FOUNDATION, 30" DIAMETER, 17 1/4" BOLT CIRCLE, 1 1/4" A.R.EACH 1 1 $1,000.00 1,000.00$ $2,620.30 $2,620.30 $5,090.80 $5,090.80 $4,628.00 $4,628.00 74 CONCRETE FOUNDATION, 30" DIAMETER, 16 1/2" BOLT CIRCLE, 1 ½" A.R.EACH 3 3 $1,000.00 3,000.00$ $3,436.00 $10,308.00 $5,090.80 $15,272.40 $4,628.00 $13,884.00 75 DRILL EXISTING MANHOLE OR HANDHOLE EACH 1 1 $325.00 325.00$ $850.00 $850.00 $294.80 $294.80 $268.00 $268.00 76 SIGNAL HEAD, POLYCARBONATE, LED, 3-SECTION, BRACKET MOUNTED EACH 7 7 $1,500.00 10,500.00$ $1,240.80 $8,685.60 $1,326.60 $9,286.20 $1,206.00 $8,442.00 77 SIGNAL HEAD, POLYCARBONATE, LED, 3-SECTION, MAST ARM MOUNTED EACH 17 17 $1,700.00 28,900.00$ $1,240.80 $21,093.60 $1,326.60 $22,552.20 $1,206.00 $20,502.00 78 SIGNAL HEAD, POLYCARBONATE, LED, 5-SECTION, BRACKET MOUNTED EACH 3 3 $2,300.00 6,900.00$ $1,803.30 $5,409.90 $1,922.80 $5,768.40 $1,748.00 $5,244.00 79 SIGNAL HEAD, POLYCARBONATE, LED, 5-SECTION, MAST ARM MOUNTED EACH 3 3 $2,500.00 7,500.00$ $1,803.30 $5,409.90 $1,922.80 $5,768.40 $1,748.00 $5,244.00 80 COUNTDOWN PEDESTRIAN TRAFFIC SIGNAL EACH 13 13 $1,500.00 19,500.00$ $1,135.50 $14,761.50 $1,148.40 $14,929.20 $1,044.00 $13,572.00 81 PEDESTRIAN PUSH BUTTON EACH 4 4 $500.00 2,000.00$ $286.50 $1,146.00 $267.30 $1,069.20 $243.00 $972.00 82 TEMPORARY TRAFFIC SIGNAL INSTALLATION EACH 1 1 $50,000.00 50,000.00$ $57,259.00 $57,259.00 $85,800.00 $85,800.00 $55,000.00 $55,000.00 83 REMOVE EXISTING TRAFFIC SIGNAL EQUIPMENT EACH 1 1 $6,000.00 6,000.00$ $10,977.00 $10,977.00 $1,848.00 $1,848.00 $1,680.00 $1,680.00 84 POLE, STEEL, 34'6", ANCHOR BASE, 10"D, 3 GAUGE EACH 4 4 $5,000.00 20,000.00$ $4,958.80 $19,835.20 $5,633.10 $22,532.40 $5,121.00 $20,484.00 85 PROPOSED STORM SEWER CONNECTION TO EXISTING MANHOLE EACH 2 2 $1,000.00 2,000.00$ $1,200.00 $2,400.00 $850.00 $1,700.00 $500.00 $1,000.00 86 STREET SWEEPING EACH 16 16 $300.00 4,800.00$ $250.00 $4,000.00 $100.00 $1,600.00 $450.00 $7,200.00 87 TRIPLEX CABLE IN CONDUIT, 2 1/C#6& 1 1/C#8 FOOT 338 338 $7.00 2,366.00$ $6.80 $2,298.40 $5.28 $1,784.64 $4.80 $1,622.40 88 FRAMES AND LIDS TO BE ADJUSTED, SPECIAL EACH 20 20 $400.00 8,000.00$ $950.00 $19,000.00 $200.00 $4,000.00 $480.00 $9,600.00 89 VIDEO DETECTION SYSTEM EACH 2 2 $38,000.00 76,000.00$ $35,176.00 $70,352.00 $38,307.50 $76,615.00 $34,825.00 $69,650.00 90 JUNCTION BOX, POLE OR POST MOUNTED EACH 8 8 $1,200.00 9,600.00$ $1,856.00 $14,848.00 $873.40 $6,987.20 $794.00 $6,352.00 91 MAST ARM, TRAFFIC, STEEL MONOTUBE, 16 FOOT EACH 1 1 $4,200.00 4,200.00$ $2,813.00 $2,813.00 $2,467.30 $2,467.30 $2,243.00 $2,243.00 92 MAST ARM, TRAFFIC, STEEL MONOTUBE, 20 FOOT EACH 1 1 $4,200.00 4,200.00$ $3,025.50 $3,025.50 $2,732.40 $2,732.40 $2,484.00 $2,484.00 93 MAST ARM, TRAFFIC, STEEL MONOTUBE, 26 FOOT EACH 3 3 $5,300.00 15,900.00$ $3,213.00 $9,639.00 $2,960.10 $8,880.30 $2,691.00 $8,073.00 94 MAST ARM, TRAFFIC, STEEL MONOTUBE, 30 FOOT EACH 1 1 $5,700.00 5,700.00$ $4,171.50 $4,171.50 $3,491.40 $3,491.40 $3,174.00 $3,174.00 95 MAST ARM, TRAFFIC, STEEL MONOTUBE, 35 FOOT EACH 1 1 $6,200.00 6,200.00$ $4,696.50 $4,696.50 $3,631.10 $3,631.10 $3,301.00 $3,301.00 2 of 359 of 590 96 MAST ARM, TRAFFIC, STEEL MONOTUBE, 40 FOOT EACH 1 1 $6,700.00 6,700.00$ $5,144.50 $5,144.50 $4,155.80 $4,155.80 $3,778.00 $3,778.00 97 MAST ARM, TRAFFIC, STEEL MONOTUBE, 44 FOOT EACH 1 1 $7,200.00 7,200.00$ $5,319.50 $5,319.50 $4,247.10 $4,247.10 $3,861.00 $3,861.00 98 CONTROLLER, TRAFFIC, 12 LOAD BAY, P CABINET EACH 2 2 $38,000.00 76,000.00$ $26,698.60 $53,397.20 $49,868.50 $99,737.00 $33,835.00 $67,670.00 99 TRAFFIC CONTROL AND PROTECTION LSUM 1 1 $80,000.00 80,000.00$ $15,500.00 $15,500.00 $150,000.00 $150,000.00 $14,000.00 $14,000.00 100 TEMPORARY LIGHTING SYSTEM EACH 1 1 $18,000.00 18,000.00$ $2,713.00 $2,713.00 $6,954.20 $6,954.20 $6,322.00 $6,322.00 101 CONSTRUCTION LAYOUT LSUM 1 1 $12,000.00 12,000.00$ $25,000.00 $25,000.00 $20,000.00 $20,000.00 $3,715.00 $3,715.00 102 DRAINAGE STRUCTURES TO BE CLEANED EACH 19 19 $300.00 5,700.00$ $650.00 $12,350.00 $660.00 $12,540.00 $200.00 $3,800.00 103 CLEAN EXISTING MANHOLE/HANDHOLE EACH 3 3 $300.00 900.00$ $919.00 $2,757.00 $1,386.00 $4,158.00 $1,260.00 $3,780.00 104 DRILL AND GROUT DOWEL BARS EACH 427 427 $22.00 9,394.00$ $8.00 $3,416.00 $1.00 $427.00 $15.00 $6,405.00 105 COAXIAL CABLE IN CONDUIT FOOT 1293 1,293 $8.50 10,990.50$ $2.70 $3,491.10 $3.30 $4,266.90 $3.00 $3,879.00 106 ARBORVITAE REMOVAL LSUM 1 1 $5,000.00 5,000.00$ $300.00 $300.00 $550.00 $550.00 $2,400.00 $2,400.00 107 SHRUB REMOVAL LSUM 1 1 $500.00 500.00$ $300.00 $300.00 $330.00 $330.00 $2,000.00 $2,000.00 108 IVY REMOVAL SQ YD 761 761 $5.00 3,805.00$ $0.50 $380.50 $3.30 $2,511.30 $9.00 $6,849.00 109 MASONRY CLEANING AND TUCKPOINTING SQ YD 100 100 $170.00 17,000.00$ $75.00 $7,500.00 $50.00 $5,000.00 $15.00 $1,500.00 110 TREE TRANSPLANT EACH 4 4 $1,500.00 6,000.00$ $420.00 $1,680.00 $203.50 $814.00 $750.00 $3,000.00 111 CELTIS OCCIDENTALIS 3" CAL 6 6 $1,500.00 9,000.00$ $690.00 $4,140.00 $92.68 $556.08 $835.00 $5,010.00 112 PANICUM VIRGATUM 'NORTHWIND'#1 264 264 $25.00 6,600.00$ $48.00 $12,672.00 $2.90 $765.60 $14.00 $3,696.00 113 QUERCUS MACROCARPA 3" CAL 2 2 $1,500.00 3,000.00$ $700.00 $1,400.00 $293.70 $587.40 $860.00 $1,720.00 114 ROSA 'KNOCK OUT'#3 96 96 $65.00 6,240.00$ $48.00 $4,608.00 $60.50 $5,808.00 $55.00 $5,280.00 115 ULMUS 'MORTON GLOSSY'3" CAL 4 4 $1,500.00 6,000.00$ $740.00 $2,960.00 $130.90 $523.60 $830.00 $3,320.00 116 SOIL BED PREPARATION SQ YD 296 296 $5.00 1,480.00$ $9.00 $2,664.00 $17.84 $5,280.64 $4.00 $1,184.00 117 MULCH PLACEMENT SQ YD 364 364 $10.00 3,640.00$ $35.00 $12,740.00 $56.10 $20,420.40 $9.00 $3,276.00 118 MAINTENANCE OF PLANTINGS ALONG HARTREY EAST SIDE OF THE WALL EACH 3 3 $3,000.00 9,000.00$ $1,400.00 $4,200.00 $1,760.00 $5,280.00 $2,000.00 $6,000.00 119 GROUND ROD, ADJACENT TO FOUNDATION/MANHOLE EACH 18 18 $175.00 3,150.00$ $174.00 $3,132.00 $294.80 $5,306.40 $268.00 $4,824.00 120 GROUND ROD IN HANDHOLE EACH 4 4 $2,000.00 8,000.00$ $102.60 $410.40 $294.80 $1,179.20 $268.00 $1,072.00 121 POLE, STEEL, 34'6", ANCHOR BASE, 11"D, 3 GAUGE EACH 1 1 $5,500.00 5,500.00$ $5,588.00 $5,588.00 $6,237.00 $6,237.00 $5,670.00 $5,670.00 122 POLE, STEEL, 34'6", ANCHOR BASE, 12.5"D, 3 GAUGE EACH 3 3 $6,000.00 18,000.00$ $6,088.00 $18,264.00 $6,471.30 $19,413.90 $5,883.00 $17,649.00 123 SPECIAL/NON-SPECIAL WASTE DISPOSAL CU YD 70 70 $60.00 4,200.00$ $89.00 $6,230.00 $10.00 $700.00 $190.00 $13,300.00 124 BUS SHELTER EACH 3 3 $2,000.00 6,000.00$ $2,500.00 $7,500.00 $30,000.00 $90,000.00 $3,000.00 $9,000.00 125 TEMPORARY TRAFFIC SIGNAL TIMING EACH 1 1 $1,200.00 1,200.00$ $1,250.00 $1,250.00 $1,325.50 $1,325.50 $1,205.00 $1,205.00 126 TEMPORARY PAVEMENT SQ YD 300 300 $40.00 12,000.00$ $10.00 $3,000.00 $15.00 $4,500.00 $65.00 $19,500.00 $1,503,957.50 $1,385,153.89 $1,836,786.87 $1,577,454.04 $1,385,153.89 $1,836,786.87 $1,574,446.44TOTAL BID AS READ AS CORRECTED 3 of 360 of 590 61 of 590 Bid 16-32, Howard Street Traffic Signal & Street Resurfacing Project, M/W/EBE Memo 05.23.2016 To: David Stoneback, Public Work Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Sat Nagar, P.E., Senior Project Manager From: Tammi Turner, Purchasing Manager Subject: Approval of Contract for Howard Street Traffic Signal & Street Resurfacing Project, Bid 16-32 Date: May 23, 2016 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Howard Street Traffic Signal & Street Resurfacing Project, Bid 16-32, Capital Cement Company’s total base bid is $1,385,153.89, and they will receive 25% credit for compliance towards the initial M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Smith Maintenance Company 205 W. Randolph St., Ste. 925 Chicago, IL 60606 Water & Sewer $36,824.50 2.6% X Turf Care Landscaping 1018 Darrow Avenue Evanston, IL 60202 Landscaping $10,180.00 .7% X West Fuels Inc. 82 LaGrange Road LaGrange, IL 60525 Petroleum Products $10,000.00 .7% X Ozinga Ready Mix 2525 Oakton Street Evanston, IL 60202 Concrete $85,500.00 6.1% X J. Jasso Trucking Co. 5719 S. Homan Avenue Chicago, IL 60629 Trucking Movement $54,000.00 3.8% X Everlights, Inc. 8027 Lawndale Avenue Skokie, IL 60076 Electrical Equipment $150,000.00 10.8% X Total M/W/EBE $346,504.50 25% CC: Martin Lyons, Assistant City Manager/CFO Memorandum 62 of 590 For City Council meeting of May 23, 2016 Item A3.3 Business of the City by Motion: Howard Street Construction Engineering Contract For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David D. Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Sat Nagar, P.E., Senior Project Manager Subject: Phase III Construction Engineering Services Contract for the Howard Street Traffic Signal & Street Resurfacing Project Date: May 11, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract with ESI Consultants, Ltd., (1979 N. Mill Street, Suite 100, Naperville, IL 60563) in the not-to-exceed amount of $142,932.16 to provide the Phase III construction engineering services for the Howard Street Signal & Street Resurfacing Project. Funding Source: Funding will be provided from the Howard-Hartrey TIF Fund (Account 310.99.5500.65515/415430) in the amount of $1,600,000. Analysis: The City issued a Request for Proposal (RFP No. 15-51) for engineering services on the Howard Street Signal & Street Resurfacing Project in July 2015. The RFP included tasks to complete both the Phase II Engineering (construction plans & specifications) and Phase III (engineering services during construction). City Council awarded the Phase II engineering services to ESI Consultants, Ltd (“ESI”) on September 21, 2015. ESI has completed the design and the contract documents have been approved by both the City of Evanston and the City of Chicago. The Howard Street Project Signal & Street Resurfacing Project was let in April and the bids were opened on May 3, 2016. The construction contract award for this project is on the Council agenda at the May 23 Council Meeting. Construction is expected start in June and full time the construction engineering services are required for this project. The scope of the Phase III engineering services includes construction inspection of traffic signal installation, roadway resurfacing, street light installation, concrete work, access driveway and pedestrian improvements, landscaping, pavement markings and traffic control during construction. Memorandum 63 of 590 Services provided by ESI also include completion of the City required construction documentation and coordination with the City of Chicago and impacted businesses. The ESI team has experience with this scope of work and will ensure that the contractor meets the intent of the contract plans and specifications. As noted in the Council memo on September 21, 2015, ESI was selected to provide engineering services for both phases of the project. During Phase II Engineering of this project, as well as on previous projects, ESI has provided quality service and on-time performance within budget. Staff recommends ESI continues to provide the engineering services for this project in compliance with City of Evanston and City of Chicago requirements. The project funding available for this project is as follows: Howard Street Improvement Project Hartrey Avenue to West City Limits Total Project Cost Funding Required Project Budget $1,600,000.00 Phase II Design Engineering $ 59,500.00 Change Order #1 $ 16,012.50 Change Order #2 $ 3,807.69 Construction Engineering Cost $ 142,932.16 Low Bid Construction Cost $1,385,153.89 $1,607,406.24 $7,406.24 Final tax increment revenues will not be known until August/September of 2016. A budget amendment will be completed if required to either increase the funding provided by the Howard-Hartrey TIF or to allocated funds from the Capital Improvement Fund if TIF funding is not adequate. The ESI Consultants indicated intent to meet part of the City’s M/W/EBE program goal and a memo reviewing compliance with the City’s M/W/EBE program goals is attached. Legislative History: City Council awarded Phase II Engineering Services to ESI on September 21, 2015. Attachments: ESI Construction Engineering Proposal Memo on M/W/EBE Compliance, dated 5/23/2016 64 of 590 1979 N. Mill Street, Suite 100, Naperville, Illinois 60563 phone 630.420.1700 fax 630.420.1733 www.esiltd.com Sat Nagar, P.E. May 2, 2016 City of Evanston 2100 Ridge Ave Evanston, IL 60201 Re: Phase III Proposal Howard Street – Street Resurfacing and Traffic Signals Dear Mr. Nagar: ESI Consultants, Ltd. (ESI) is enthusiastic about the opportunity to work with City of Evanston on this project for the Howard Street Improvement Project – Street Resurfacing and Traffic Signals. This proposal includes Phase III Engineering Services as outlined in the attached Scope of Work in the amount not-to-exceed $142,932.16. Project Understanding and Approach The ESI construction staff and our subconsultant, Material Solutions Laboratory (MSL), will diligently represent the City of Evanston on a day to day basis. Our goal is to handle all issues directly on site so that the only feedback the City receives is compliments on a successful project. This project is expected to start around June 13, 2016 and be complete by October 28, 2016. The project will require experience and understanding of traffic control, replacement of sidewalk, curb and gutter, patching, ADA ramps, replacement of hot-mix asphalt and installation of traffic signals. The ESI team has experience with this scope of work and will ensure that the contractor meets the intent of the contract plans and specifications. Our proposed team is versed with IDOT documentation and procedures. All of our staff is certified with IDOT for Documentation of Contract Quantities. ESI believes in considering project close-out from set-up through the end of the project in order to minimize the duration for final close-out after substantial completion. Also, ESI has worked for several years with the City of Chicago Department of Transportation (CDOT). Since the south side of Howard Street belongs to the City of Chicago and it is understood that the signals will be maintained by the City of Chicago, knowing the appropriate CDOT staff and understanding CDOT’s procedures will ensure that this project is coordinated properly. Kevin Siksta, P.E. is the proposed Project Manager and has previously worked with both the City of Evanston and the City of Chicago. Kevin has specifically worked on several traffic signal projects in the City of Chicago including the installation of LED traffic signals citywide. Kevin can ensure that the appropriate CDOT personnel are involved with the installation and timings of the traffic signals during construction and when the signals will be accepted by CDOT. In addition, Kevin had often worked closely with CDOT to revise timings after installation so that efficient and proper traffic movements were in place. 65 of 590 Robert Neilson is the proposed Resident Engineer for this project and has experience with HMA replacement and traffic signals similar to this project. Bob has also worked with CDOT on several projects. Last year, Bob was the Resident Engineer for CDOT ADA ramp replacement in the Central Business District. He was required to coordinate all locations with multiple Alderman and businesses prior to and during construction. Bob will be sure to coordinate very closely with the businesses along and near Howard Street including Jewel and Target. Our Subconsultant MSL will assist the ESI Construction team with the material testing and construction inspection. MSL has experienced staff and a certified laboratory to test and inspect Portland Cement Concrete and Hot-Mix asphalt. Similar Projects Sheridan Road Resurfacing and Water/Sewer Main Improvements, Evanston, Illinois The improvements included the HMA Resurfacing of Sheridan Road for approximately 1/2 mile from South Boulevard to Main Street in Evanston. The improvements were completed in four stages and included the installation of relief sewer, water main replacement, pavement patching, HMA resurfacing, removal and replacement of curb and gutter, sidewalk/driveway pavement and thermoplastic pavement markings. The project utilized ARRA funding which added federal compliance procedures to the process. The project required extensive public involvement to keep local residents informed of progress and critical water shut downs during switchovers to the new mains. Lake Street Resurfacing, Evanston, Illinois HMA Resurfacing of Lake Street for approximately 1.25 miles from McDaniel Avenue to Elmwood Avenue in Evanston. The improvement includes the reconstruction and adjustments of several utility structures, removal and replacement of curb and gutter, driveway pavement, sidewalk and ADA ramps, and thermoplastic pavement markings. IL 394 at Exchange Street, Will County, Illinois ESI provided construction management and quality documentation for the IL 394 and Exchange Street reconstruction. The project consisted of widening and adding lanes for this busy intersection in Will County. The added lanes included addition of a continuous flow right turn lane on Exchange Street and a 1400-foot acceleration lane on IL-394 including rehabilitation of the traffic signals and new lighting. Associated work items included embankment for the widening, full depth bituminous pavement and shoulders, grading and drainage, temporary and permanent lighting and traffic signals, landscaping and striping. 95th Street and Wolf Road Crossing, Naperville, Illinois This project included the portion of 95th Street 500 feet east of 248th Avenue to approximately one-quarter mile west of 248th Avenue where Wolf’s Crossing Road will be realigned from the south and intersect 95th Street. 95th Street west of 248th Avenue was newly constructed road similar to the 5-lane cross section to the east. Improvements included traffic signals, traffic signal interconnect, PCC base course, 66 of 590 sidewalk, multi-purpose trail, street lighting, curb and gutter, landscaped median and parkway, and storm sewer. North Aurora Improvements, Naperville, Illinois Design and Resident Engineering services were provided to the City of Naperville for the reconstruction of North Aurora Road from IL Route 59 to the EJ&E Railroad. Key project issues included safety and traffic studies with the adjacent Metra Commuter Lot, drainage impacts with DuPage Storm Water Ordinance compliance. Project included traffic signals, and coordination with IDOT, Naperville Township, Naperville, Naperville Park District and Metra. Staged construction was utilized with completion dates for this critical section of roadway. Also included was a temporary traffic signal installation at Frontenac Road with Traffic Signal upgrades / new signals at Weston Ridge Drive and Fairway Drive. The project included preparation of plans, specifications, and construction cost estimates as well as construction phase engineering and inspection. We appreciate the opportunity to present our qualifications and look forward to working with the City of Evanston on this project. Sincerely, ESI CONSULTANTS LTD. Kevin Hayes, P.E., A.I.A. Vice President 67 of 590 Kevin Hayes, P.E., A.I.A. Project Principal Material Testing/Inspection Scott Mesker (MSL) Kevin Siksta, P.E. Project Manager/ Quality Assurance Resident Engineer Robert Neilson (ESI) SUPPORT STAFF Traffic Design Kevin Hayes, P.E., A.I.A. (ESI) 68 of 590 Phase III Engineering Services for Howard Street Resurfacing and Traffic Signals Scope of Work ESI will provide Phase III construction engineering services for the Howard Street Resurfacing and Traffic Signals project. The project will be administered by the City of Evanston – Department of Transportation and will require a M/W/EBE participation of 20%. The construction work is expected to start in July of 2016 and be substantially completed by late August of 2016. ESI will provide full time and part time individuals who will work under the direction of Evanston in the roles of Project Manager, Resident Engineer and field engineers, responsible for the observation, and documentation (in accordance with Evanston and IDOT standards and other governing agencies as applicable). Material Solutions Laboratory (MSL) will perform the material testing and inspection in accordance with the hours and costs provided in this proposal. As a general rule, these tasks may include: POST-FINAL DESIGN REVISIONS • Revise Plans per OUC comments • Revise Plans, Specifications and Quantities per CDOT comments PRE CONSTRUCTION PHASE (Part-time for Approximately 2-weeks) • Perform a cursory review of the plans and specifications prior to issuance to the contractor • Set Up Construction Project Filing System • Distribute informational fliers at and around the project site prior to/during work, as required • Attend Various Meetings and Prepare Minutes CONSTRUCTION PHASE (Approximately 12 weeks) • Review Shop Drawings/Submittals • Maintain Daily Diary of Project Activity • Provide information to the general public at and around the project site, as required • Monitor/Update Material Certifications • Review & Observe Incorporated Materials for compliance • Observe General Construction on a full time basis and Report on Contract Compliance • Verify Contractor's Layout • Observe Pedestrian/Vehicular Traffic Control • Maintain Master Project Files • Chair Construction Review Meetings • Prepare and Issue Construction Review Meeting Minutes • Prepare Proposed Contract Modifications for City’s Review • Prepare Contractor Change Orders/Extra Work Orders for City’s review • Review and Respond to Project Correspondence • Issue "Request for Information" responses • Review and Process Monthly Pay Estimates • Review Material Inspection documentation for compliance • Prepare and Issue Final Punch Lists • Prepare Meeting Agendas • Attend Various Meetings and Prepare Meeting Minutes • Prepare Weekly Project Reports • Incorporate Revisions into Project Documentation • Perform Public Relations Duties • Reconcile Contractor QC Reports/Documentation with QA Reports/ Documentation POST CONSTRUCTION PHASE (Approximately 4 weeks) • Review As-Builts prepared by contractor • Compile and Transmit Warranties/Guaranties • Oversee Punch List Work • Pursue and Complete Final Close-Out in a timely manner • This scope of work does not include additional monitoring of the traffic signals beyond the post construction phase 69 of 590 Payroll Escalation TableFixed RaisesNew FormulaFIRM NAMEESI Consultants Ltd.DATE 05/02/16PRIME/SUPPLEMENTPrime0.00PTB NO. CONTRACT TERM3MONTHS OVERHEAD RATE125.22%START DATE7/1/2016COMPLEXITY FACTOR0RAISE DATE8/1/2016% OF RAISE3.00%ESCALATION PER YEAR7/1/2016-8/1/2016 8/2/2016-10/1/2016 12 33 = 33.33% 68.67% = 1.0200The total escalation for this project would be:2.00%BDE 027 (Rev. 2/06)PRINTED 5/2/2016, 1:26 PMPAGE 170 of 590 Payroll Rates FIRM NAME ESI Consultants Ltd.DATE 05/02/16 PRIME/SUPPLEMENT Prime PTB NO. ESCALATION FACTOR 2.00% CLASSIFICATION CURRENT RATE ESCALATED RATE President / Principal **$70.00 $70.00 Vice President / Director $70.00 $70.00 Senior Manager $56.75 $57.89 Senior Consultant $56.75 $57.89 Sr. Project Manager $61.40 $62.63 Project Manager $52.00 $53.04 Senior Resident Engineer $48.10 $49.06 Structural Project Manager $51.74 $52.77 Structural Project Engineer $33.95 $34.63 Resident Engineer 2 $42.50 $43.35 Project Engineer/ RE 1 $35.00 $35.70 Engineer 3 $31.50 $32.13 Engineer 2 $27.08 $27.62 Engineer 1 $22.50 $22.95 HR Manager $33.00 $33.66 Senior Technician $30.43 $31.04 Technician 3 $27.05 $27.59 Technician 2 $21.28 $21.71 Technician 1/Intern $12.33 $12.58 Admininstrative Associate 3 $25.23 $25.73 Admininstrative Associate 2 $15.00 $15.30 Admininstrative Associate 1 $9.50 $9.69 BDE 027 (Rev. 2/06) PRINTED 5/2/2016, 1:26 PM PAGE 2 71 of 590 Cost Estimate ofConsultant Services (Direct Labor Multiple)FirmESI Consultants Ltd.Date05/02/16RouteSectionOverhead Rate125.22%CountyJob No.Complexity Factor0PTB & ItemHoward Street - Phase IIIDBE(2.80+R) TIMES DIRECT SERVICES DBE % OFDROPITEMMANHOURS PAYROLL PAYROLL COSTSBYTOTAL TOTAL GRANDBOXOTHERSTOTAL(A)(B)(C)(D)(E)(C+D+E) (C+D+E)Post-Final Design Revisions24942.97 2,640.31 2,640.311.85%Pre-Construction98 4,722.45 13,222.878,405.00 21,627.87 15.13%Construction601 27,117.94 75,930.23 75,930.23 53.12%Post-Construction168 7,399.08 20,717.42 20,717.42 14.49%DBEMSL-Material Testing/Inspection 22,016.32 22,016.3222,016.32 15.40% TOTALS891 40,182.44 112,510.84 8,405.00 22,016.32 22,016.32 142,932.16 100.00%DBE 15.40%Printed 5/2/2016, 1:26 PMPage 3BDE 027 (Rev. 2/06)72 of 590 'Average Hourly Project RatesRoute Section County Consultant ESI Consultants Ltd. Date05/02/16Job No. PTB/Item Sheet 1 OF 1Payroll AvgTotal Project RatesPost-Final Design Revisions Pre-ConstructionConstructionPost-ConstructionMSL-Material Testing/InspectionHourlyHours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdClassification Rates Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. AvgPresident / Principal **$70.000 0 0 0 0 Vice President / Director$70.0030.34% 0.240 11.02% 0.7120.33% 0.230 Senior Manager$57.8911212.57% 7.280 3232.65% 18.907211.98% 6.9384.76% 2.76 Senior Consultant$57.890 0 0 0 0 Sr. Project Manager$62.6380.90% 0.56833.33% 20.880 0 0 Project Manager$53.040 0 0 0 0 Senior Resident Engineer$49.060 0 0 0 0 Structural Project Manager$52.770 0 0 0 0 Structural Project Engineer$34.630 0 0 0 0 Resident Engineer 2$43.3574984.06% 36.440 6465.31% 28.3152587.35% 37.8716095.24% 41.29 Project Engineer/ RE 1$35.700 0 0 0 0 Engineer 3$32.130 0 0 0 0 Engineer 2$27.62161.80% 0.501666.67% 18.410 0 0 Engineer 1$22.950 0 0 0 0 HR Manager$33.660 0 0 0 0 Senior Technician$31.040 0 0 0 0 Technician 3$27.590 0 0 0 0 Technician 2$21.710 0 0 0 0 Technician 1/Intern$12.580 0 0 0 0 Admininstrative Associate 3$25.7330.34% 0.090 11.02% 0.2620.33% 0.090 Admininstrative Associate 2$15.300 0 0 0 0 Admininstrative Associate 1$9.690 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS891 100% $45.10 24 100% $39.29 98 100% $48.19 601 100% $45.12 168 100% $44.04 0 0% $0.00BDE 027 (Rev. 2/06)PRINTED 5/2/2016, 1:26 PMPAGE 473 of 590 Phase III - Staff Hours for Evanston - Isabella BridgeFIRMESI Consultants, Ltd.PSBPRIME/SUPPLEMENTPAYROLL6/1/2016 6/8/2016 6/15/2016 6/22/2016CLASSIFICATION TOTALPost-Final Design RevisionsPre-Con Construction Post-ConPresident / Principal **0000Vice President / Director31201Senior Manager112327281616 6 6Senior Consultant0000Sr. Project Manager8 8 000Project Manager0000Senior Resident Engineer0000Structural Project Manager0000Structural Project Engineer0000Project /Resident Engineer 274964 525 16024 40 45 45Project/Resident Engineer 10000Engineer 30000Engineer 21616000Engineer 10000HR Manager0000Senior Technician0000Technician 30000Technician 20000Technician 10000Admininstrative Associate 331201Admininstrative Associate 20000Admininstrative Associate 100008912498 601 168Pre-Construction74 of 590 Phase III - Staff Hours for EvFIRMPSBPRIME/SUPPLEMENTPAYROLLCLASSIFICATIONPresident / Principal **Vice President / DirectorSenior ManagerSenior ConsultantSr. Project ManagerProject ManagerSenior Resident EngineerStructural Project ManagerStructural Project EngineerProject /Resident Engineer 2Project/Resident Engineer 1Engineer 3Engineer 2Engineer 1HR ManagerSenior TechnicianTechnician 3Technician 2Technician 1Admininstrative Associate 3Admininstrative Associate 2Admininstrative Associate 16/29/2016 7/6/2016 7/13/2016 7/20/2016 7/27/2016 8/3/2016 8/10/2016 8/17/2016 8/24/2016 8/31/20161166666 6645 45 45 45 45 45 4511Construction75 of 590 Phase III - Staff Hours for EvFIRMPSBPRIME/SUPPLEMENTPAYROLLCLASSIFICATIONPresident / Principal **Vice President / DirectorSenior ManagerSenior ConsultantSr. Project ManagerProject ManagerSenior Resident EngineerStructural Project ManagerStructural Project EngineerProject /Resident Engineer 2Project/Resident Engineer 1Engineer 3Engineer 2Engineer 1HR ManagerSenior TechnicianTechnician 3Technician 2Technician 1Admininstrative Associate 3Admininstrative Associate 2Admininstrative Associate 19/7/2016 9/14/2016 9/21/2016 9/28/2016 10/5/2016 10/12/2016 10/19/201666622 2 240 40 40 40 40 40 40Post-Construction76 of 590 Firm Name: ESI Consultants, Ltd. Per Diem Up to State Rate Maximum $0.00 Lodging (Overnight)Up to State Rate Maximum $0.00 Lodging (Extended)Actual Cost (based on IDOT’s and firm’s policy)$0.00 Air Fare Coach Rate (with two weeks’ notice) As Approved $0.00 Vehicles: Mileage Up to State Rate Maximum $0.00 Daily Rate (owned or leased)$65/day $65.00 117.00 $7,605.00 Overtime (Premium Portion)$0.00 Parking Actual Cost $0.00 Digital Photo Processing Actual Cost $0.00 Photo Processing Actual Cost $0.00 Cell Phones – (traffic systems, survey, phase III only) $60/month/phone (maximum) – Plus $30/Mo for Xora for a Total of $90/MO $0.00 Telephone Usage (traffic system monitoring) Actual Cost $0.00 2-Way Radio (survey or phase III only)Actual Cost $0.00 Overnight Delivery/Postage/ Courier Service Actual Cost $0.00 Copies of Deliverables/Mylars (in-house) Actual Cost $0.00 Copies of Deliverables/Mylars (outside) Actual Cost $100.00 8.00 $800.00 Specific Insurance (required for project) Actual Cost $0.00 CADD Actual Cost (max. $15.00/hour)$0.00 Monuments (permanent)Actual Cost $0.00 Advertisements Actual Cost $0.00 Web Site Actual Cost $0.00 Facility Rental for Public Meetings & Exhibits/Renderings & AV Actual Cost $0.00 Transcriptions (specific to project)Actual Cost $0.00 Recording Fees Actual Cost $0.00 Courthouse Fees Actual Cost $0.00 Testing of Soil Samples Actual Cost $0.00 Lab Services Actual Cost $0.00 Storm Sewer Cleaning and Televising Actual Cost (requires 2-3 quotes)$0.00 Traffic Control and Protection Actual Cost (requires 2-3 quotes)$0.00 Aerial Photography and Mapping Actual Cost (requires 2-3 quotes)$0.00 Utility Exploratory Trenching Actual Cost (requires 2-3 quotes)$0.00 Shift Differential Actual Cost (based on firm’s policy)$0.00 PROJECT Site Travel Actual Cost (based on IDOT’s and firm’s policy)$0.00 Actual Cost (requires 2-3 quotes)$0.00 Actual Cost (requires 2-3 quotes)$0.00 Include 2-3 vendor quotes and explanation for necessity.$0.00 TOTAL Direct Costs $8,405.00 (1) Used to determine upper limit of compensation for direct cost. Unless maximum is specified under allowable, bill at actual cost. Direct Costs Check Sheet Evanston Intersection Improvements - Emerson/Ridge/Green Bay REQUIRED – DIRECT COSTS WILL ONLY BE ACCEPTED FOR INCLUSION IN CONTRACT WHEN DOCUMENTED ON THIS FORM. (Indicate only rate and quantities for this specific project.) Item Allowable Contract (1) Rate Quantity (n/a for work orders) Total 77 of 590 Robert Neilson www.esiltd.com With over 25 years of experience on a broad range of highway and interstate projects Bob’s expertise includes documentation and construction management for ISTHA and federally funded projects. He has extensive continuing education including certifications for a variety of materials, documentation and construction techniques as well as ISTHA’s certifications in Proliance, e-Builder and Soil and Erosion Control. He has a strong working knowledge of both IDOT and tollway documents and procedures. Education: Northern Michigan University, June 1988 Industrial Technology and Transportation Certifications: IDOT - ICORS Certification ISTHA - Soil & Erosion Control Certificate ISTHA – Proliance Project Mgmt. Certificate ISTHA e-Builder Certified Selected Continuing Education: IDOT - Hot Mix Asphalt Level I Course IDOT - Hot Mix Asphalt Level II Course IDOT - Portland Cement Concrete Level 1 Course IDOT - Nuclear Safety Officer Certification IDOT - Documentation Certification PCC Pavement Construction Bridge Piling Bridge Deck Rehabilitation Design Surveying Construction Staking Selected Project Involvement CDOT ADA Sidewalk Improvements, Central Area Resident Engineer on the final stages of installation of ADA compliant sidewalks and driveways. Work included Coordination with Aldermen, businesses and stakeholders adjacent to more than 500 locations. Asphalt resurfacing of adjacent streets and alleys. I-88 Reagan Memorial Tollway, Aurora, Illinois Chief Construction Inspector / Assistant Resident Engineer. Monitored the construction of a new eastbound arched bridge and the reconstruction of the 10-span westbound arched bridges over the Fox River. I-294 / I-80 Interchange, Hazel Crest, Illinois (ISTHA) Assistant Resident Engineer. Supervised the total reconstruction of the Tri-State Tollway from I-80 to the Markham rail yard bridge. This included the reconstruction of three bridges, two new toll plaza buildings as well as new Open Road Tolling. College Avenue Train Station, Wheaton, Illinois Resident Engineer. Monitored work including the construction of a new full service commuter station with platforms and new parking lots. This project also incorporated a pre-cast concrete tunnel to access the outermost platform. In addition, this project included radiantly heated ADA access ramps. CDOT - 11th Pedestrian Bridge / Columbus Drive Underpass, Chicago, Illinois Assistant Resident Engineer. Supervised the construction of a pedestrian bridge over the Metra rail line and an underpass below Columbus Drive in Grant Park. The project was bid at 30% plans with the design completed during the construction phase. This project was critical to the opening of the new Soldier Field expansion in the fall of 2003. 78 of 590 Robert Neilson www.esiltd.com IDOT - IL 50 – 127th Street / Cicero Avenue / I-294, Alsip, Illinois Chief Construction Inspector / Assistant Resident Engineer. Monitored the reconstruction of two bridges, constructing a new flyover bridge / entrance ramp to the southbound Tri-State, and re-alignment and construction of the pavements and exit ramps. IDOT - Dan Ryan Expressway Resurfacing (I-90/94), Chicago, Illinois Assistant Resident Engineer. Project included the milling and resurfacing of both the inbound and outbound lanes from 67th Street to I-57. Project also included additional drainage work and a new traffic surveillance system. This work was done under temporary night time lane closures on an expedited 4- month schedule. IDOT - Mannheim Road Bridge (US 12/20/45) Over the Proviso RR Yard Chief Inspector. Project included the reconstruction of the superstructure of the 18-span bridge over the Union Pacific RR yard in Bellwood / Melrose Park / Stone Park. Project included all bridge work, roadway approach work, street lighting and traffic signal modification. Black / Essington roads, Joliet, Illinois Resident Engineer / Inspector. Included new roadway lighting installation on a one mile stretch of Black and Essington Roads. IDOT - I-55 – County Line Road to I-355 Bridge Inspector. Monitored the full depth patching and resurfacing of the existing roadway and ramps as well as bridge deck replacement at Lemont Road and Madison Street. Installation of new traffic surveillance system was included. IDOT - Pulaski road over the Stevenson Expressway I-55 Inspector on this project which included the total reconstruction of the Pulaski Road interchange with I- 55. Project included substructure caisson construction, new storm sewers, traffic signal construction and a state-of-the-art underpass lighting system. IDOT - Kennedy Expressway Reconstruction, Addison to Logan Blvd., Chicago, IL The project included the total reconstruction of all ramps, nine bridges and pavements inbound, outbound and the reversible lanes. Construction of retaining walls, ramp traffic signalization and traffic surveillance system were also included in this project. Also included the construction of the Revlac system which controls vehicle access to the reversible lanes through the use of automated gates. Lewis University Airport, Romeoville, IL (IDOT Division of Aeronautics) Construction included the total replacement of the East / West Runway, new taxiways, lighting and T- Hangar construction. Also included construction of the sub-base, asphalt paving, runway lighting system and storm sewer construction. 79 of 590 KEVIN SIKSTA, P.E. Mr. Siksta has 17 years of experience in providing construction supervision, engineering and inspection services for the City of Chicago and other municipal clients. This experience includes water main installations, street reconstruction, railroad and various capital improvement projects. He has served as Project Manager and Resident Engineer managing field staff to successfully complete the construction services projects. EDUCATION: Southern Illinois University, Carbondale, Illinois Bachelor of Science, Civil Engineering - 1998 REGISTRATION: Professional Engineer, Illinois, 062-058413 PROFESSIONAL ASSOCIATIONS: American Water Works Association Construction Management Association of America SELECTED CONTINUING EDUCATION: IDOT Doc. of Contract Quantities, 13-0245, 2013 IDOT Portland Cement Concrete Level I, 2010 IDOT Hot Mix Asphalt Level 1, 2010 IDOT Bituminous Concrete Density Tester, 2010 IDOT Technology Transfer Training – Construction Material Inspection Documentation, 2010 IDOT ICORS Training, 2009 IDOT Mixture Aggregate Technician, 2009 ISTHA – eBuilder for Construction Phase Processes 10-Hour OSHA Construction Safety Electronic RE Visual Training IRTBA Materials Management CDOT CCE Manual & the Construction Mgmt. Database CDOT ADA Training American Concrete Institute: ACI Concrete Field Testing Technician – Grade I SELECTED PROJECT INVOLVEMENT Chicago Department of Transportation - LED Traffic Signal Upgrade Construction Services Resident Engineer. As part of an open task order contract to provide construction supervision and engineering services to CDOT, provided Traffic Engineering services to prepare traffic signal timing plans for approximately 950 intersections. In conjunction with the signal timing plans, was also selected to provide Construction Engineering services for the installation of LED traffic signals, and the installation of approximately 15,000 street and alley luminaires throughout the City. Chicago Department of Transportation, US 41 South Relocation Construction Services, Chicago, IL Resident Engineer. Provided project management services for the relocation of US 41 between Harbor Avenue and 79th Street. Managed all construction phases for this relocation. Services consist of roadway construction, traffic signal modernizations, new street lighting, landscaped median installation, permeable pavement parking lane construction, ADA compliant sidewalk work, sewer and drainage structure installation and pavement marking placement. Sheridan Road Resurfacing & Sewer/Water Main Improvements, Evanston, ILLINOIS - Resident Engineering responsibilities on HMA Resurfacing of Sheridan Road for approximately 1/2 mile from South Boulevard to Main Street in Evanston include public meetings and notifications, documentation, construction layout and inspection. The scope of the improvement includes the installation of relief sewer, water main, pavement patching, HMA resurfacing, removal and replacement of curb and gutter, sidewalk/driveway pavement and thermoplastic pavement markings. Irving Park Streetscape and Jefferson Street Resurfacing, Bensenville, IL - ESI provided construction phase services for the streetscape of Irving Park Road from Eastview Avenue to Church Road and resurfacing of Jefferson Street from Church Road to County Line Road. The project consisted of combination curb and gutter replacement, installation of sidewalks and ADA compliant ramps, pavement patching and replacement of driveways and the installation of new lighting. Services included project 80 of 590 KEVIN SIKSTA, P.E. management, construction layout, observation of the work, material QA inspection, construction schedule monitoring, and documentation to ensure quality in the final product. Extensive coordination was required with the affected home owners and businesses for driveway access during construction. Viaduct Clearance Improvement - 4900 S. Kedzie Avenue, Chicago, IL - ESI Consultants, Ltd. is providing construction phase services to HDR Engineering and CDOT to lower the existing pavement in order to provide proper clearance under the viaduct located at 4900 S. Kedzie Avenue. The work includes relocation and replacement of utilities including a new 12-inch water main and 7’ x 7’ box culvert and 96” sewer, installation of 51 micropiles and pile caps to stabilize the viaduct during installation of the new sewer, replacement of curb and gutter, driveways and sidewalk including ADA ramps, new PCC pavement and street resurfacing with new pavement markings. City of Chicago, CREATE Viaduct Improvements Resident Engineer. As part of an on-going task order contract, provided construction inspection services for various viaducts throughout the City of Chicago. The ARRA-funded project began in the spring of 2011 and consists of reconstructing and/or resurfacing the pavement under viaducts at 14 different locations throughout the City. Chicago Department of Transportation - Kedzie Avenue Bridges Construction Services Quality Control Engineer. Performed professional construction engineering services for the proposed improvements and bridge reconstruction on S. Kedzie Avenue from W. 71st Street to W. Marquette Road. The task order contract included removal and replacement of roadway pavement, hot mix asphalt removal, drainage/water structure adjustments, new pavement markings, concrete driveway and ADA compliant sidewalk construction, installation of new street lighting and new landscaping. Illinois Department of Transportation (District 1), Construction Inspection for Maintenance and Repair Projects Resident Engineer/Project Manager. Providing Phase III engineering services for construction inspection on various expressway and arterial roadside maintenance and repair projects. Various maintenance projects are sweeping, guardrail repair, pedestrian barrier/fence repair, cable road guard repair, drainage repair, PCC and bituminous concrete pavement repair, curb and gutter repair, pavement marking/painting/reflectorization, sign repair, drainage, surveying for existing damage, marking up existing damage, preparation of work orders, and preparing and submitting any required documentation. Chicago Department of Transportation - WPA Street Reconstruction Scattered Sites - Locations in Various Wards - Resident Engineering for several locations throughout the City of Chicago for full street reconstruction of existing WPA residential streets without curb and gutter, catch basins and ADA compliant ramps. The proposed improvements generally include excavation, storm sewer, concrete base course, curb and gutter, hot-mix binder and surface courses, ADA ramps, concrete driveways and alleys, pavement markings, signs, and parkway restoration. 127th Street from Smith Road to State Street, Lemont, Illinois - Construction engineering services for reconstruction of the two lane pavement of 127th Street. The services provided consist of the monitoring of Contractors' operations and work in progress to ensure contract compliance, maintaining a daily diary, measurements and computations of all pay items, preparation of change orders, payment estimates, records, reports, and papers for project closeout and any other required project documentation. 81 of 590 March 23, 2016 Mr. Kevin Siksta, P.E. ESI Consultants RE: Proposal for Construction Observation and Material Testing Services for Howard Street in Evanston Illinois. Dear Mr. Siksta: Material Solutions Laboratory (MSL) is pleased to provide you with our proposal for construction observation and material testing work on the above referenced project. This proposal is based on site plans and specifications that you have provided. MSL is committed to providing you with the service and expertise that we have provided to the construction industry. Construction materials testing and observation services will be performed by our field representatives which are signatory to the International Union of Operating Engineers, Local 150. We will make available the staff necessary to provide the specified coverage as required to proceed with construction. We have also provided our budget estimates utilizing IDOT’s proposal forms, DBE certifications, staff resumes, and relevant project experience sheets. Budget Estimate: HMA Material Technician 4 Days HMA N70 IL-19 Testing 2 Voids, 2 Reflux, 1 Gradation HMA N70 Mix “D” Testing 1 Voids, 1 Reflux, 1 Gradation PCC Material Technician 9 Days @ 4 Hrs/Day PCC Cylinder Testing 4 Cyl/Pour (*Can be decreased to 2/pour if more coverage is needed) Pick-Up Technician 10 Trips @ 2 Hours/Trip (Pick-Up Cylinders or HMA samples) Construction Inspection 9 Days @ 4 Hrs/Day If you have any questions or comments, please contact us at (847) 466-7216. We look forward to being part of the construction team. Respectfully, Material Solutions Laboratory Daniel Tiltges, P.E. President 82 of 590 DF-824-039REV 12/04PAYROLL ESCALATION TABLEFIXED RAISESFIRM NAMEMaterial Solutions LaboratoryDATE 03/23/16PRIME/SUPPLEMENTESI Consultants, Ltd.0.00PTB NO.Howard Street CONTRACT TERM2MONTHS OVERHEAD RATE180.00%START DATE6/15/2016COMPLEXITY FACTOR0RAISE DATE3/1/2017% OF RAISE3.00%ESCALATION PER YEAR6/15/2016-8/14/2016 22 = 100.00% = 1.0000The total escalation for this project would be:0.00%Bureau of Design and EnvironmentPrinted 3/23/2016 10:23 AMBureau of Design and EnvironmentPrinted 3/23/2016 10:23 AM83 of 590 DF-824-039 REV 12/04 PAYROLL RATES FIRM NAME Material Solutions LaborDATE 03/23/16 PRIME/SUPPLEMENT ESI Consultants, Ltd. PSB NO.Howard Street ESCALATION FACTOR 0.00% CLASSIFICATION CURRENT RATE CALCULATED RATE QA Project Manager $70.00 $70.00 Documentation Engineer $23.74 $23.74 Materials QA Technician $37.71 $37.71 Pick Up Technician $23.54 $23.54 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 PREPARED BY THE AGREEMENTS UNITPrinted 3/23/2016 10:23 AM 84 of 590 DF-824-039REV 12/04COST ESTIMATE OF CONSULTANT SERVICESFIRMMaterial Solutions LaboratoryDATE 03/23/16PSBHoward StreetOVERHEAD RATE1.8PRIME/SUPPLEMENTESI Consultants, Ltd.COMPLEXITY FACTOR0DBEOVERHEAD IN-HOUSE6/15/2016 SERVICES% OFDROPITEMMANHOURS PAYROLL &DIRECT FIXED DirectBYDBE TOTAL GRANDBOXFRINGE BENF COSTS FEE Costs OTHERS TOTALTOTAL(A)(B)( C )(D)(E)(F)(G)(H)(B-G)DBEQA Project Manager4 280.00 504.00 103.60887.60887.60 4.03%DBEDocumentation Engineer8 189.92 341.86 70.27602.05602.05 2.73%DBEMaterials QA Technician104 3,921.84 7,059.316,602.001,451.0819,034.2319,034.23 86.46%DBEPick Up Technician20 470.80 847.44 174.201,492.441,492.44 6.78% COST PLUS FIXED FEEPREPARED BY THE AGREEMENTS UNITPrinted 3/23/2016 10:23 AM Subconsultant DL0.000.00 0.00%TOTALS136 4,862.56 8,752.61 6,602.00 1,799.15 0.00 0.00 22,016.3222,016.32100.00%DBE 100.00%DBEPREPARED BY THE AGREEMENTS UNITPrinted 3/23/2016 10:23 AMPREPARED BY THE AGREEMENTS UNITPrinted 3/23/2016 10:23 AM85 of 590 DF-824-039REV 12/04AVERAGE HOURLY PROJECT RATESFIRMMaterial Solutions LaboratoryPSBHoward StreetDATE03/23/16PRIME/SUPPLEMENTESI Consultants, Ltd.SHEET 1OF5180%PAYROLLAVGTOTAL PROJECT RATESQA Project Manag###### Documentation Engineer Materials QA Technician Pick Up Technician HOURLY Hours% Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdCLASSIFICATIONRATESPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgQA Project Manager 70.0042.94% 2.064100.00% 70.00 Documentation Engin23.7485.88% 1.40 8100.00% 23.74 Materials QA Technic37.7110476.47% 28.84 104100.00% 37.71 Pick Up Technician 23.542014.71% 3.46 20100.00% 23.54 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS136100% $35.75 4 100.00% $70.00 8 100% $23.74 104 100% $37.71 20 100% $23.54 0 0% $0.00PREPARED BY THE AGREEMENTS UNITPrinted 3/23/2016 10:23 AM86 of 590 COMPANY NAME: PTB NUMBER: TODAY'S DATE: ITEM ALLOWABLE UTILIZE W.O. ONLY QUANTITY J.S. ONLY CONTRACT RATE TOTAL Per Diem (per GOVERNOR’S TRAVEL CONTROL BOARD)Up to state rate maximum $0.00 $0.00 Lodging (per GOVERNOR’S TRAVEL CONTROL BOARD)Actual cost (Up to state rate maximum)$0.00 $0.00 Air Fare Coach rate, actual cost, requires minimum two weeks' notice, with prior IDOT approval $0.00 $0.00 Vehicle Mileage (per GOVERNOR’S TRAVEL CONTROL BOARD)Up to state rate maximum $0.56 $0.00 Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day 13 $65.00 $845.00 Vehicle Rental Actual cost (Up to $55/day)$55.00 $0.00 Tolls Actual cost $0.00 $0.00 Parking Actual cost $0.00 $0.00 Overtime Premium portion (Submit supporting documentation) 0 $18.32 $0.00 Shift Differential Actual cost (Based on firm's policy)0 $3.47 $0.00 Overnight Delivery/Postage/Courier Service Actual cost (Submit supporting documentation)$0.00 $0.00 Copies of Deliverables/Mylars (In-house)Actual cost (Submit supporting documentation)$0.00 $0.00 Copies of Deliverables/Mylars (Outside)Actual cost (Submit supporting documentation)$0.00 $0.00 Project Specific Insurance Actual cost $0.00 $0.00 Monuments (Permanent)Actual cost $0.00 $0.00 Photo Processing Actual cost $0.00 $0.00 2-Way Radio (Survey or Phase III Only)Actual cost $0.00 $0.00 Telephone Usage (Traffic System Monitoring Only) Actual cost $0.00 $0.00 CADD Actual cost (Max $15/hour)$0.00 $0.00 Web Site Actual cost (Submit supporting documentation)$0.00 $0.00 Material Solutions Laboratory Evanston -Howard Street 3/21/2016 Direct Costs Check Sheet (ppg ) Advertisements Actual cost (Submit supporting documentation)$0.00 $0.00 Public Meeting Facility Rental Actual cost (Submit supporting documentation)$0.00 $0.00 Public Meeting Exhibits/Renderings & Equipment Actual cost (Submit supporting documentation)$0.00 $0.00 Recording Fees Actual cost $0.00 $0.00 Transcriptions (specific to project)Actual cost $0.00 $0.00 Courthouse Fees Actual cost $0.00 $0.00 Storm Sewer Cleaning and Televising Actual cost (Requires 2-3 quotes with IDOT approval)$0.00 $0.00 Traffic Control and Protection Actual cost (Requires 2-3 quotes with IDOT approval)$0.00 $0.00 Aerial Photography and Mapping Actual cost (Requires 2-3 quotes with IDOT approval)$0.00 $0.00 Utility Exploratory Trenching Actual cost (Requires 2-3 quotes with IDOT approval)$0.00 $0.00 Testing of Soil Samples*Actual cost $0.00 $0.00 Lab Services*Actual cost (Provide breakdown of each cost)$0.00 $0.00 Equipment and/or Specialized Equipment Rental* Actual cost (Requires 2-3 quotes with IDOT approval)$0.00 $0.00 Lab Services* - Core Density Determination 15 $75.00 $1,125.00 Lab Services* - HMA Air Voids 3 $450.00 $1,350.00 Lab Services* - AC Content (Ignition)$160.00 $0.00 Lab Services* - AC Content (Reflux)3 $260.00 $780.00 Lab Services* - AC Content (Nuclear)0 $210.00 $0.00 Lab Services* - Washed Gradations 6 $160.00 $960.00 Lab Services* - Cylinder Compressive Strength 36 $27.00 $972.00 Lab Services* - Organic Content 1 $160.00 $160.00 Lab Services* - Atterberg Limits 1 $160.00 $160.00 Lab Services* - Standard Proctor 1 $250.00 $250.00 TOTAL DIRECT COST $6,602.00 *If other allowable costs are needed and not listed, please add in the above spaces provided. LEGEND W.O. = Work Order J.S. = Job Specific PRINTED 3/23/2016 BDE 436 (Rev. 09/30/13)87 of 590 88 of 590 89 of 590 90 of 590 91 of 590 92 of 590 IDOT QA PROJECT EXPERIENCE Illinois Department of Transportation, PTB 175 Item 4 Various Quality Assurance Aggregate/HMA/PCC Projects, Region One, District One. Material Solutions Laboratory as a Sub-Consultant performed QA Laboratory testing of HMA materials on this project for I.D.O.T District One Bureau of Materials. MSL had personnel in IDOT’s Schaumburg, Elgin, and New Lenox labs performing HMA and aggregate testing as needed to assist the department. MSL also performed all the data collection and PFP/QCP pay factor calculations for all District 1 projects. Illinois Department of Transportation, PTB 173 Item 8 IL 171 (Archer Ave.): 47th St. to 55th St. Bridge Complex at I-55, Contract # 60J16, 60W77 Material Solutions Laboratory acted as the Quality Assurance Manager (QA) and Laboratory for IDOT on these contracts worth a combined $36 Million. Work included pavement patching and resurfacing with polymerized hot-mix asphalt, realignment and reconstruction of Ramp E, shoulder widening, guardrail improvements, sign replacement and lighting, rehabilitation and/or widening for nine structures, drainage improvements, placement of pavement markings, bridge approach pavement connectors and TSC relocation on I-55. Illinois Department of Transportation, PTB 173 Item 9 US 12 (Rand Rd.): Lake-Cook Rd. to Golf Rd., Contract # 60Y56, 60Y57 Material Solutions Laboratory acted as the Quality Assurance Manager (QA) and Laboratory for IDOT on these contracts worth a combined $9 Million. Work included pavement patching, Hot-Mix asphalt surface removal, resurfacing with polymerized leveling binder and HMA surface course, ADA curb ramps, detector loop replacement, curb and gutter removal and replacement, frame and grate adjustments, thermoplastic pavement marking and raised reflective pavement markers. Illinois Department of Transportation, PTB 172 Item 1 I-55 (Stevenson Expressway): I-94 (Dan Ryan Expressway) to US 41 (Lake Shore Drive), Contract # 60L70 Material Solutions Laboratory acted as the Quality Assurance Manager (QA) and Laboratory for IDOT on this $74 Million contract which includes total reconstruction of the three outbound bridge structures (2 curved girders structures and one tangent structure) at the I-55 (Stevenson Expressway) and US 41 (Lake Shore Drive) interchange including realignment of the structures and widening. Three new proposed concrete retaining walls will be provided at SB I-55, Ramp SW, and Ramp NW. Illinois Department of Transportation, PTB 171 Item 1 Various Quality Assurance Aggregate/HMA/PCC Projects, Region One, District One. Material Solutions Laboratory as a Sub-Consultant performed QA Laboratory testing of HMA materials on this project for I.D.O.T District One Bureau of Materials. MSL had personnel in IDOT’s Schaumburg, Elgin, and New Lenox labs performing HMA and aggregate testing as needed to assist the department. MSL also performed all the data collection and PFP/QCP pay factor calculations for all District 1 projects. Illinois Department of Transportation, PTB 168 Item 1 US 30 (Lincoln Hwy) at CN Railroad (IL/IN State Line), Contract # 60R19 Material Solutions Laboratory acted as the Quality Assurance Manager (QA) and Laboratory for IDOT on this $19 Million contract which includes complete construction of a new grade separation of US 30 and EJ&E/CN Railroad with a new bridge spanning over the tracks in Lynwood. The project also includes roadway reconstruction of approximately 3,500 feet of US 30 from south of the Lansing Ditch to the state line, along with a new frontage road system and improvements to the Sauk Trail intersection. 93 of 590 Illinois Department of Transportation, PTB 168 Item 13 I-90 (Kennedy Expy) at I-290/Congress Parkway (Circle Interchange) Peoria St./Morgan St. Material Solutions Laboratory acted as the Quality Assurance Manager (QA) and Laboratory for IDOT on this $40 Million contract which includes full reconstruction of the Peoria St. and Morgan St. bridges over I-290. MSL technicians were responsible for all plant and field inspection of HMA, PCC and soil testing for these projects. Illinois Department of Transportation, PTB 167 Item 3 I-90 (Kennedy Expy) at Cumberland Ave., Contract # 60J14 Material Solutions Laboratory acted as the Quality Assurance Manager (QA) and Laboratory for IDOT on this $20 Million contract which includes full reconstruction of the Cumberland Ave Bridge over I-90 (Kennedy Expressway). MSL technicians were responsible for all plant and field inspection of HMA and PCC that was incorporated into the project. Illinois Department of Transportation, PTB 167 Item 16 I-94 (Bishop Ford Expy) at Stony Island Interchange, Contract # 60J12, 60V61 Material Solutions Laboratory acted as the Quality Assurance Manager (QA) and Laboratory for IDOT on this $40 Million contract which includes full reconstruction of the Bishop Ford Expressway at Stony Island Interchange Ramps. MSL technicians were responsible for all plant and field inspection of HMA and PCC that was incorporated into the project which included the rehabilitation and/or replacement of 7 structures. Work on bridges consisted of bridge deck replacements, deck overlays, expansion joint replacements, substructure rehabilitation, and complete bridge replacement. Illinois Department of Transportation, PTB 167 Item 17 Various Quality Assurance Aggregate/HMA/PCC Projects, Region One, District One. Material Solutions Laboratory was the Prime-Consultant working on a Pay for Performance reporting and data collection project with IDOT District One Bureau of Materials. MSL was responsible for computing pay factors for every District One HMA project which has the Pay for Performance Specification or the Quality Control for Performance Specification. MSL also assisted the department with analyzing how contractors were performing under those specifications, tabulated all the results for these projects, and submitted a summary on a weekly basis. This project also includes performing Phase III engineering services and testing for HMA, PCC, AGCS, RAP, and RAS material according to IDOT standard specifications. Illinois Department of Transportation, PTB 165 Item 7 I-190 Resurfacing and Bridge Rehabilitation, Contract # 60T33 Material Solutions Laboratory acted as the Quality Assurance Manager (QA) and Laboratory for IDOT on these contracts. MSL managers and technicians worked with the contractor, IDOT and consulting engineers to provide plant and field inspections for this $5 Million project. This included monitoring and testing of over 20,000 Tons of HMA mix and 25,000 Tons of SMA surface and binder course all paved according to IDOT’s Pay for Performance special provision. MSL was responsible for testing the SMA every 1000 Tons to determine contractors pay factor. Illinois Department of Transportation, PTB 164 Item 2 I-57 at Steunkel Road, Contract # 60T40, 60V41 Material Solutions Laboratory acted as the Quality Assurance Manager (QA) and Laboratory for IDOT on these projects totaling $10 Million which included the full reconstruction of the Steunkel Road Bridge over I-57 and the reconstruction of PCC pavement along Steunkel Road. MSL technicians were responsible for all plant and field inspection of HMA and PCC that was incorporated into the project as well as all soil inspection and testing. This included the testing and inspection for Lightweight Cellular Fill. 94 of 590 Illinois Department of Transportation, PTB 163 Item 20 Various Quality Assurance Aggregate/HMA/PCC Projects, Region One, District One. Material Solutions Laboratory as a Sub-Consultant performed QA Laboratory testing of HMA materials on this project for I.D.O.T District One Bureau of Materials. MSL’s performed a pavement analysis study of 31 locations throughout the District One area. MSL personnel utilized our Hamburg Wheel Machine as well as HMA laboratory equipment to research the effect of traffic loading and different mix types to pavement performance. This project also includes performing Phase III engineering services and testing for HMA, PCC, AGCS, RAP, and RAS material according to IDOT standard specifications Illinois Department of Transportation, PTB 161 Item 7 IL-31 at IL-176 (East Terra Cotta Avenue Intersection Reconstruction, Contract #62537 Material Solutions Laboratory acted as the Quality Assurance Manager and Laboratory for this contract $10 Million reconstruction project. The project consisted of reconstruction of 2 miles of PCC pavement Reconstruction. MSL Technicians performed QA inspection and testing to ensure all HMA and PCC material placed on this project met specifications. MSL technicians were also responsible for performing geotechnical testing and inspection according to IDOT’s Geotechnical manual and S-33 guide. Illinois Department of Transportation, PTB 159 Item 5 I-80 Resurfacing and Bridge Rehabilitation, Contract #’s 60M63, 60M64, 60M65, 60M66 Material Solutions Laboratory acted as the Quality Assurance Manager (QA) and Laboratory for IDOT on these contracts. MSL managers and technicians worked with the contractor, IDOT and consulting engineers to provide plant and field inspections for this $32 Million project. MSL performed QA plant and field inspection which consisted of 1 HMA and PCC plant. This included monitoring and testing of over 120,000 Tons of HMA mix including, N-105 BC, and N-70 SC & BC. The project also consisted of 120,000 Tons of SMA surface and binder course all paved according to IDOT’s Pay for Performance special provision. MSL was responsible for testing the SMA every 1000 Tons to determine contractors pay factor. Illinois Department of Transportation, PTB 158 Item 5 US-21 (Milwaukee Avenue) Reconstruction and Bridge Rehabilitation, Contract #60953 Material Solutions Laboratory acted as the Quality Assurance Manager and Laboratory for this contract $23 Million reconstruction project. The project consisted of new construction of 4 lanes 2.2 miles long of 9.75” PCC jointed pavement and HMA resurfacing. MSL Technicians ensured that all HMA and PCC material placed on this project met specifications. MSL technicians also insured that both HMA and PCC plants were following all IDOT standards and specifications. Illinois Department of Transportation, PTB 158 Item 11 I-55 (Stevenson) Resurfacing and Bridge Rehabilitation, Contract #’s 60I64, 60L67 Material Solutions Laboratory acted as the Quality Assurance Manager (QA) and Laboratory for IDOT on these contracts. MSL managers and technicians worked with various contractors, IDOT and consulting engineers to provide plant and field inspections for this $35 Million project. MSL performed all QA plant and field inspection which consisted of 3 HMA plants. This included monitoring and testing of over 125,000 Tons of HMA mix including IL-4.75 level binder, N- 105 BC, and N-70 SC & BC. The project also consisted of 130,000 Tons of SMA surface and binder course all paved according to IDOT’s Pay for Performance special provision. MSL was responsible for testing the SMA every 1000 Tons to determine contractors pay factor Illinois Department of Transportation, PTB 156 Item 6 Pump Station, Contract # 62392 & 60F90 Material Solutions Laboratory acted as the Quality Assurance Manager (QA) and Laboratory for IDOT on this contract which construction of new pump station and associated storm sewer. MSL technicians and engineers ensured that all material places met current specifications. Multiple contractors were inspected for this project and included open trenching and jacking of pipe and large scale excavations. 95 of 590 Illinois Department of Transportation PTB 154 Item 2 I-290 (Eisenhower) Resurfacing and Bridge Rehabilitation, Contract# 60K12, 60K10, 60K13, 60K11 Material Solutions Laboratory acted as the Quality Assurance Manager (QA) and Laboratory for IDOT on these contracts. MSL managers and technicians worked with various contractors, IDOT and consulting engineers to provide plant and field inspections for this $80 Million project. MSL performed all QA plant and field inspection which consisted of 7 HMA and 3 PCC plants. This included monitoring and testing of over 300,000 Tons of HMA mixes including SMA surface and binder course, IL-4.75, N-105 binder, and N-70 surface. MSL ensured that all 40 HMA and 10 PCC mix designs utilized for this contract met IDOT requirements and were approved per contractors QC plan. This included inspection and testing for N-70 surface course placed according to IDOT’s Pay for Performance special provision. Illinois Department of Transportation, PTB 154 Item 3 US-45 (Lake Avenue) Reconstruction, Contract #60956 Material Solutions Laboratory acted as the Quality Assurance Manager and Laboratory for this contract $15 Million PCC reconstruction project. The project consisted of 4 lanes 2 miles long of 9.5” PCC jointed pavement and HMA resurfacing on all side streets adjacent to the project. MSL Technicians ensured that all HMA and PCC material placed on this project met specifications. MSL technicians also insured that both HMA and PCC plants were following all IDOT standards and specifications. Illinois Department of Transportation, PTB 153 Item 29 I-57 Resurfacing and Bridge Rehabilitation, Contract # 60H57 Material Solutions Laboratory acted as the Quality Assurance Manager (QA) and Laboratory for IDOT on this contract which included PCC pavement patching and SMA binder and surface resurfacing. MSL’s staff of managers and technicians monitored both HMA and PCC plant and field operations. MSL’s laboratory and field staff ensured all 100,000 Tons of HMA mixes including SMA surface and binder course, IL-4.75, N-105 binder, and N-70 surface were placed according to contract specifications. MSL electronically submitted all reports utilizing IDOT’s QC/QA package. Illinois Department of Transportation, PTB 152 Item 1 Mannheim Road Bridge Reconstruction, Contract # 60407 Material Solutions Laboratory acted as the Quality Assurance Manager (QA) and Laboratory for IDOT on this contract which includes full reconstruction of the Mannheim Road Bridge over the SOO Line tracks. MSL technicians were involved with soils, PCC and HMA testing of materials and are railway safety approved to work within railroad ROW. 96 of 590 Material Solutions Laboratory Corporation Eric Brown Project Role Materials Coordinator Education Associate of Applied Sci- ence in Construction Man- agement—McHenry County College Bachelor of Science in Com- munications—Northern Illinois University Professional Registrations & Certifications IDOT HMA Level I/II IDOT PCC Level I/II IDOT Aggregate 5-Day IDOT Nuclear Density IDOT Documentation of Contract Quantities ACI Concrete Field Test- ing Technician Grade I USACE Construction Quality Management for Contractors OSHA 30 Hour U.S. DOT HAZMAT Mr. Brown is a Construction Services Manager with 8 years of experience. He has extensive experience with IDOT, CDOT and the Illinois Tollway and is well versed in the policies, procedures, specifications and documentation required by IDOT Dis- trict One Bureau of Materials. Material Solutions Laboratory, Elk Grove Village, IL January 2015—Present Field Operations Manager. Currently responsible for the coordination of QC/QA testing, reporting, training and resource optimization for approximately 5 million dollars in Construction Materials Testing Services. Monitors staffing and results on a continuous basis, initiating operational changes as needed. Achieves staffing goals to meet client work needs and internal resources to support clients. Facilitates client service standards training and evaluates results. Monitors individual employee pro- ject management skills as they relate to financial performance of projects and client retention. ISTHA, Barrington & Higgins Rd over I-90 Contract #‘s I-13-5683 & I-13-5689. MSL’s Senior Construction Inspector for ISTHA on this project. Provided supervi- sion, documentation and verification of the project implementation in accordance with the contract documents. Ensured that field changes are implemented and docu- mented according to governing standards, programs and procedures. Assisted in the development of punch lists and monitored items to determine contractor's timely completion. Conducted inspection of soil processing and placement, compaction op- erations, borrow area excavation, material stockpiles, concrete placement, drainage, traffic control and electrical items. IDOT Contract #’s 60J12 & 60V61, Bishop Ford (I-94) & Stony Island Recon- struction. Provided MIT Scanning consultant services to this approximately $32 million project. Consulted with Resident Engineer and provided analysis and direc- tion on dowel bar mapping and results. Recommended remediation to correct defi- ciencies in dowel bar placement. IDOT Contract #’s 60953-Milwaukee Ave. (IL 21) Reconstruction, and 60L77-I- 94 Widening and Rt. 173 Reconstruction. Quality Control Manager for Walsh Construction on these projects totaling $56 Million. Managed Quality Control budget and provided management and oversight to QC Technicians for both subcon- tracted and in-house work. Managed MIT-Scanning team and provided analysis and documentation of results to both Walsh and IDOT. Managed Walsh concrete plant and mix control for all mainline concrete pours. Inspected and oversaw roadway demolition and grading operations, construction of bridges and retaining wall struc- tures, sidewalks, roadway pavements and other types of construction work to ensure that procedures and materials comply with plans and specifications. Created, docu- mented and tracked RFIs, Submittals and Material Certifications. O’Hare Modernization Program (OMP), 10C-Center Runway and 9C-27C NE Package. Quality Control Technician for Walsh Construction Company on these projects worth a combined $220 Million. Responsible for monitoring quality control for various construction industry practices. Developed data gathering process and provided analysis of MIT-Scanner results for Gomaco IDBI paver. Inspected a vari- ety of subcontractor projects including Frost Protection Course, rebar and formwork, embankment, electric utilities and sewer installation. Supervised placement of mate- rials for pavement (slip formed and non-slip formed), curb, barrier wall, columns and footings to ensure all concrete was placed within state and federal specifications. 97 of 590 Material Solutions Laboratory Corporation Scott Mesker Project Role Materials Technician Professional Registrations & Certifications IDOT PCC Level I/II/III IDOT HMA Level I /II IDOT Aggregate 3-Day IDOT S-33 Soil Inspection ACI Concrete Level I IDOT Density Tester Nuclear Gauge Safety DOT/Hazmat ICC Reinforced Concrete Special Inspector IDOT Documentation of Contract Quantities 16-11294 Mr. Mesker is a Field Technician for Material Solutions Laboratory with over 15 years of experience. Responsibilities include field material testing and observations included but not limited to footing inspections, bearing inspections, asphalt, concrete testing and inspection, fireproofing, waterproofing, soil compaction, and masonry. Illinois Tollway, PSB 14-1 Items 2 and 5. I-90 Outside Roadway and Bridge Re- construction and Widening, Arlington Heights Rd. to East of Oakton St., and Higgins Rd to Roselle Rd. Lead QA Material Technician for Performance Related Specification (PRS) mainline pavement. Coordinated experimental resistivity and QC/ QA PRS strength specimens in the field. Responsibilities included plant and field QA inspection of PCC pavement. Also provided soils and HMA field and plant inspection services. Illinois Department of Transportation, PTB 168 Item 13 I-90 (Kennedy Expy) at I-290/Congress Parkway (Circle Interchange) Peoria St./ Morgan St. QA Material Technician for IDOT on this $40 Million contract which in- cludes full reconstruction of the Peoria St. and Morgan St. bridges over I-290. MSL technicians were responsible for all plant and field inspection of HMA and PCC and soil testing for these projects. Illinois Department of Transportation, US 45 Reconstruction Lake County, Con- tract # 60956. QA Materials Technician for this $15 Million Reconstruction project on US-45 from Washington St. to IL 120. The project consisted of 8 Lane Miles of 9.5” PCC jointed Pavement. Responsibilities included quality assurance of HMA re- surfacing on all side streets adjacent to project. Daily activities included both plant and field QA inspection of HMA and PCC plants producing mix for the project. Chicago Department of Aviation, OMP, O’Hare, Trunk Sewer E. Quality Control Inspector for OMP. Responsibilities include HMA, Soils and PCC inspection for ~10,000 LF of 72” and 144” sewer line. Project included open trench, deep shaft exca- vation, and boring/jacking. Chicago Department of Transportation, US RT 41 Relocation Contract # 25980. QC technician responsible for mainline PCC paving. The project consisted of multiple concrete plant and various PCC items for this $19 Million project. Chicago Department of Transportation, Kingsbury Reconstruction, Contract # U -7-115. Primary QC technician responsible for mainline PCC paving for this high pro- file urban project. The project consisted of 13,000 square yards of PCC Base Course, 48,000 square feet of PCC sidewalk, and 5,000 feet of curb & gutter. Citywide Water Main Replacement Projects, Chicago, Illinois. MSL Laboratory QA Materials Technician for several contractors on this project. Co- ordinated with the concrete supplier to resolve any issues arising from out-of-spec con- crete being delivered to the job site. Completed all concrete test reports such as MI 655 and MI 654, and submitted them to CDOT for acceptance. Big Sky Wind Farm Phase I, Ohio, IL Senior Technician directly responsible for the construction material testing including but not limited to footing inspections, concrete testing, steel reinforcement inspection, grout testing, proof rolls, and compaction test- ing. 98 of 590 Aaron Weatherhold, Deputy Director of Highways Gregary Renshaw, Research Engineer ICT Certificate of Proficiency This certificate is awarded to Scott Mesker for successfully completing the examination for Documentation of Contract Quantities Certificate Number: 16-11294 Effective Date: 1/7/2016 Expiration Date: 1/7/2020 Professional Development Hours: 18 99 of 590 RFP 15-51, Howard Street Traffic Signal & Street Resurfacing Project Phase III Construction Engineering Services Contract, M/W/EBE Memo, 05.23.2016 To: David D. Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning /City Engineer Sat Nagar, P.E., Assistant Director of Public Works From: Tammi Turner, Purchasing Manager Subject: Howard Street Traffic Signal & Street Resurfacing Project Phase III Construction Engineering Services Contract, RFP 15-51 Date: May 23, 2016 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the Howard Street Traffic Signal & Street Resurfacing Project Phase III Construction Engineering Services Contract, RFP 15-51 ESI Consultants Ltd., is found to be in partial compliance with the goal. ESI Consultants Ltd, total base bid is $142,932.16, and they will receive 15.4% initial credit. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Material Solutions Lab 1040 Bonaventure Drive Elk Grove Village, IL 60007 Engineering Services $22,016.32 15..4% X Total M/W/EBE $22,016.32 15.4% CC: Martin Lyons, Assistant City Manager / CFO Memorandum 100 of 590 For City Council meeting of May 23, 2016 Item A3.4 Business of the City by Motion: 2016 MFT Street Resurfacing Contract For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager Subject: Approval of Contract for 2016 MFT Street Resurfacing Project (Bid No. 16-30) Date: May 23, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the MFT Street Resurfacing Project (Bid No. 16-30) with J.A. Johnson Paving Company (1025 E. Addison Court, Arlington Heights, IL 60005) in the amount of $1,057,750.00. Funding Source: Funding will be provided from the MFT Fund (Account 415.40.4216.65515 – 416501) in the amount of $1,052,330.50 and from the Parking Fund (Account 505.19.7005.65515) in the amount of $5,419.50. This project was budgeted in the MFT Fund at $1,356,000 for FY 2016. This project was not budgeted in the Parking Fund; however this increase will not exceed the FY 2016 Parking Fund budget allocation. Background Information: This project consists of the improvement of four streets through the use of the City’s MFT Fund. Work includes repair of concrete curbing, replacement of sidewalk curb ramps as needed, base repairs, asphalt resurfacing and related parkway restoration. The construction plans and specifications were completed in-house by the Capital Planning & Engineering Bureau staff. The streets included in the 2016 MFT Program are listed below. 2016 MFT Street Resurfacing Project Street From To Brown Avenue Cleveland Street Washington Street Chicago Avenue Dempster St Grove Street Crain Street Florence Avenue Asbury Avenue Ewing Avenue Colfax Street Harrison Street Memorandum 101 of 590 Analysis: This bid was advertised on Demandstar and in the Pioneer Press. Bids for this project were received and publicly read on May 3, 2016. Two contractors submitted bids for this project as follows. Contractor Address J.A. Johnson Paving Company 1025 E. Addison Ct, Arlington Heights, IL 60005 A. Lamp Concrete Contractors, Inc. 1900 Wright Blvd, Schaumburg, IL 60193 The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening. The bids were reviewed by Dan Manis, Senior Project Manager. Attached is a bid tabulation showing the detailed bid results. A summary of the bid pricing received was as follows: Contractor Total Bid Price J.A. Johnson Paving Company $ 1,057,750.00 A. Lamp Concrete Contractors, Inc. $ 1,075,854.20 The engineer’s estimate for this contract is $1,275,105.00. Therefore, staff recommends that the contract be awarded to J.A. Johnson Paving for a total amount of $1,057,750.00. This project is scheduled to begin in June 2016 and be completed in August 2016. J.A. Johnson Paving has completed various projects for the City, and staff has found their work to be satisfactory. They have completed previous projects on time and within budget. This project is not Local Employment Program eligible due to the use of MFT funds. The bid proposal indicated intent to partially meet the City’s M/W/EBE program goal. A memo reviewing compliance with the City’s M/W/EBE program goals is attached. Attachments: Bid Tabulation Location Map Memo on M/W/EBE Compliance, dated 5/23/2016 102 of 590 CITY OF EVANSTON TABULATION OF BIDS FOR 2016 MFT RESURFACING OF VARIOUS STREETS 16-00277-00-RS DATE: 5/3/16 TIME: 2:00 P.M. ATTENDED BY: DM, PA Item No.Items Unit Quantity Unit Price Cost UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Temporary Fence Foot 2,930 2.00$ 5,860.00$ $3.95 $11,573.50 $0.10 $293.00 2 Tree Trunk Protection Each 19 200.00$ 3,800.00$ $70.00 $1,330.00 $10.00 $190.00 3 Earth Saw Cuts of Tree Roots (Root Prunning)Foot 1,595 7.00$ 11,165.00$ $4.00 $6,380.00 $1.00 $1,595.00 4 Tree Crown Prunning Each 103 60.00$ 6,180.00$ $120.00 $12,360.00 $125.00 $12,875.00 5 Thermoplastic Pavement Marking Letters and Symbols Sq.Ft. 74 13.00$ 962.00$ $4.00 $296.00 $1.00 $74.00 6 Thermoplastic Pavement Marking Line-4”Foot 2,975 2.00$ 5,950.00$ $0.59 $1,755.25 $1.30 $3,867.50 7 Thermoplastic Pavement Marking Line-6”Foot 2,545 2.00$ 5,090.00$ $1.60 $4,072.00 $2.00 $5,090.00 8 Thermoplastic Pavement Marking Line-8”Foot 120 5.00$ 600.00$ $1.70 $204.00 $3.00 $360.00 9 Thermoplastic Pavement Marking Line-12"Foot 90 7.00$ 630.00$ $2.13 $191.70 $5.00 $450.00 10 Thermoplastic Pavement Marking Line-24”Foot 620 10.00$ 6,200.00$ $4.20 $2,604.00 $8.00 $4,960.00 11 Detector Loop Replacement Foot 825 45.00$ 37,125.00$ $18.00 $14,850.00 $32.40 $26,730.00 12 Earth Excavation Cu.Yd. 222 55.00$ 12,210.00$ $70.00 $15,540.00 $15.00 $3,330.00 13 Furnishing and Placing Topsoil, 3”Sq.Yd. 2,005 5.00$ 10,025.00$ $4.50 $9,022.50 $2.00 $4,010.00 14 Sodding, Salt Tolerant Sq.Yd. 2,005 8.00$ 16,040.00$ $8.50 $17,042.50 $8.00 $16,040.00 15 Sub-Base Granular Material, Type B (Temporary Use) Cu.Yd. 37 28.00$ 1,036.00$ $40.00 $1,480.00 $1.00 $37.00 16 Aggregate Base Course, Type B, 4”Sq.Yd. 781 6.00$ 4,686.00$ $6.00 $4,686.00 $3.00 $2,343.00 17 Aggregate Base Course, Type B, 6”Sq.Yd. 181 10.00$ 1,810.00$ $9.00 $1,629.00 $5.00 $905.00 18 HES PCC Base Course Widening, 9”Sq.Yd. 424 60.00$ 25,440.00$ $75.00 $31,800.00 $45.00 $19,080.00 19 Bituminous Material (Prime Coat)Gal. 3,370 2.00$ 6,740.00$ $0.01 $33.70 $0.01 $33.70 20 Aggregate (Prime Coat)Ton 68 20.00$ 1,360.00$ $1.00 $68.00 $1.00 $68.00 21 Mixture for Cracks, Joints and Flangeways Ton 11 350.00$ 3,850.00$ $450.00 $4,950.00 $150.00 $1,650.00 22 Leveling Binder, (Mach Meth) N50 (IL 9.5mm)Ton 495 100.00$ 49,500.00$ $84.00 $41,580.00 $95.00 $47,025.00 23 Hot-Mix Asphalt Binder Course, IL 19.0, N50 Ton 755 95.00$ 71,725.00$ $75.00 $56,625.00 $90.00 $67,950.00 24 Hot-Mix Asphalt Surface Removal - Butt Joints Sq.Yd. 940 12.00$ 11,280.00$ $4.00 $3,760.00 $5.00 $4,700.00 25 Hot-Mix Asphalt Surface Course, Mix"D", N50(IL 9.5mm) Ton 1,680 97.00$ 162,960.00$ $77.50 $130,200.00 $90.00 $151,200.00 26 Incidental Hot-Mix Asphalt Surfacing Ton 31 230.00$ 7,130.00$ $305.00 $9,455.00 $250.00 $7,750.00 27 PCC Driveway Pavement, 6”Sq.Yd. 195 65.00$ 12,675.00$ $60.00 $11,700.00 $65.00 $12,675.00 28 PCC Driveway Pavement, 8”Sq.Yd. 120 80.00$ 9,600.00$ $65.00 $7,800.00 $75.00 $9,000.00 29 PCC Sidewalk, 5”Sq.Ft. 11,025 6.00$ 66,150.00$ $6.75 $74,418.75 $5.00 $55,125.00 30 Hot-Mix Asphalt Surface Removal (Variable Depth) Sq.Yd. 15,540 6.00$ 93,240.00$ $4.40 $68,376.00 $4.25 $66,045.00 31 Pavement Removal Sq.Yd. 405 24.00$ 9,720.00$ $16.00 $6,480.00 $10.00 $4,050.00 32 Driveway Pavement Removal Sq.Yd. 418 18.00$ 7,524.00$ $10.00 $4,180.00 $10.00 $4,180.00 33 Curb Removal Foot 3,200 6.00$ 19,200.00$ $5.00 $16,000.00 $4.00 $12,800.00 34 Combination Curb and Gutter Removal Foot 1,250 6.00$ 7,500.00$ $5.00 $6,250.00 $4.00 $5,000.00 35 Sidewalk Removal Sq.Ft. 12,195 2.60$ 31,707.00$ $1.00 $12,195.00 $1.20 $14,634.00 36 Class B Patches, Special, 9” (HES)Sq.Yd. 210 90.00$ 18,900.00$ $90.00 $18,900.00 $40.00 $8,400.00 37 Class D Patches, Special, 9”Sq.Yd. 35 85.00$ 2,975.00$ $100.00 $3,500.00 $40.00 $1,400.00 38 Temporary Hot-Mix Asphalt Ton 5 200.00$ 1,000.00$ $200.00 $1,000.00 $100.00 $500.00 39 Fiberglass Fabric Repair System Sq.Yd. 635 50.00$ 31,750.00$ $38.00 $24,130.00 $35.00 $22,225.00 40 Catch Basins To Be Adjusted Each 7 450.00$ 3,150.00$ $415.00 $2,905.00 $350.00 $2,450.00 41 Manholes To Be Adjusted Each 21 550.00$ 11,550.00$ $430.00 $9,030.00 $450.00 $9,450.00 42 Manholes To Be Adjusted, Special Each 6 1,000.00$ 6,000.00$ $1,100.00 $6,600.00 $650.00 $3,900.00 43 Manholes To Be Reconstructed Each 3 1,400.00$ 4,200.00$ $1,400.00 $4,200.00 $1,100.00 $3,300.00 44 Inlets To Be Adjusted Each 5 450.00$ 2,250.00$ $415.00 $2,075.00 $300.00 $1,500.00 45 Inlets To Be Relocated, Special Each 4 2,000.00$ 8,000.00$ $1,600.00 $6,400.00 $700.00 $2,800.00 46 High Capacity Inlets To Be Relocated, Special Each 1 3,000.00$ 3,000.00$ $4,800.00 $4,800.00 $1,200.00 $1,200.00 47 Valve Vaults To Be Adjusted Each 4 550.00$ 2,200.00$ $430.00 $1,720.00 $450.00 $1,800.00 48 Valve Vaults To Be Reconstructed Each 1 1,400.00$ 1,400.00$ $1,100.00 $1,100.00 $1,000.00 $1,000.00 49 Valve Boxes To Be Adjusted Each 22 350.00$ 7,700.00$ $325.00 $7,150.00 $100.00 $2,200.00 50 Frames and Lids, Type-1, Open Lid Each 3 450.00$ 1,350.00$ $300.00 $900.00 $400.00 $1,200.00 51 Frames and Lids, Type-1, Closed Lid Each 15 500.00$ 7,500.00$ $300.00 $4,500.00 $400.00 $6,000.00 52 Concrete Curb, Type B (AEP-Modified)Foot 1,235 22.00$ 27,170.00$ $25.00 $30,875.00 $21.00 $25,935.00 53 Comb. Conc. C&G Type B6.12 (AEP-Modified)Foot 3,270 23.00$ 75,210.00$ $27.00 $88,290.00 $21.00 $68,670.00 54 Detectable Warnings Sq.Ft. 683 40.00$ 27,320.00$ $42.00 $28,686.00 $30.00 $20,490.00 55 Removing and Resetting Pavers Sq.Ft. 230 18.00$ 4,140.00$ $13.50 $3,105.00 $20.00 $4,600.00 56 Removing and Resetting Street Signs Each 10 600.00$ 6,000.00$ $140.00 $1,400.00 $300.00 $3,000.00 57 Parking Meter Post Removal and Replacement Each 10 500.00$ 5,000.00$ $120.00 $1,200.00 $600.00 $6,000.00 58 Tree Frame and Grate Each 8 4,000.00$ 32,000.00$ $2,000.00 $16,000.00 $3,750.00 $30,000.00 59 Brick Paver Sidewalk on Rigid Base Sq.Ft. 945 20.00$ 18,900.00$ $21.00 $19,845.00 $16.00 $15,120.00 60 Remove and Replace Lawn Sprinkler System Foot 450 35.00$ 15,750.00$ $10.00 $4,500.00 $10.00 $4,500.00 61 Remove and Reset Existing Street Light Each 5 3,500.00$ 17,500.00$ $3,870.00 $19,350.00 $4,250.00 $21,250.00 62 Remove and Replace Bench Each 1 3,000.00$ 3,000.00$ $1,700.00 $1,700.00 $2,500.00 $2,500.00 63 Handhole to be Adjusted Each 1 1,200.00$ 1,200.00$ $2,460.00 $2,460.00 $1,500.00 $1,500.00 64 Street Sweeping Each 10 500.00$ 5,000.00$ $400.00 $4,000.00 $25.00 $250.00 65 Supplemental Watering Unit 26 50.00$ 1,300.00$ $85.00 $2,210.00 $1.00 $26.00 66 Work Zone Pavement Marking Removal Sq.Ft. 4,990 4.00$ 19,960.00$ $0.01 $49.90 $0.10 $499.00 67 Temporary Pavement Marking Line-4" Foot 10,600 1.00$ 10,600.00$ $0.01 $106.00 $0.10 $1,060.00 68 Short Term Pavement Marking Line-4" (Tape Type 1) Foot 2,920 1.00$ 2,920.00$ $0.01 $29.20 $0.10 $292.00 69 Special/Non Special Waste Disposal Cu.Yd. 222 70.00$ 15,540.00$ $100.00 $22,200.00 $1.00 $222.00 70 Soil Disposal Analysis Lump Sum 1 5,000.00$ 5,000.00$ $3,500.00 $3,500.00 $2,000.00 $2,000.00 71 Construction Layout and Staking Lump Sum 1 12,000.00$ 12,000.00$ $2,495.00 $2,495.00 $10,000.00 $10,000.00 72 Changeable Message Sign Cal. Mo 5 1,000.00$ 5,000.00$ $500.00 $2,500.00 $500.00 $2,500.00 73 Mobilization Lump Sum 1 25,000.00$ 25,000.00$ $60,000.00 $60,000.00 $120,000.00 $120,000.00 74 Traffic Control and Protection Lump Sum 1 100,000.00$ 100,000.00$ $53,451.00 $53,451.00 $100,000.00 $100,000.00 1,275,105.00$ $1,057,750.00 $1,075,854.20 1,275,105.00$ $1,057,750.00 $1,075,854.20 1025 E. ADDISON COURT ARLINGTON HEIGHTS, IL 60005 SCHAUMBURG, IL 60193 TOTAL BID AS READ AS CORRECTED NAME AND ADDRESS OF BIDDERS ALAMP CONCRETE CONTRACTORS, INC. 1900 WRIGHT BLVD. APPROVED ENGINEER'S ESTIMATE J.A. JOHNSON PAVING CO. 103 of 590 NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANMcCORMICK BLVDSH E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTG R E E N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS S T MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDG E TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK S T DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH S T CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST R OSL YN PL E A S T R A I L R O A D A V E FLORENCE AVEBENSON AVESHERMAN PL CULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRI D G E ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEBRUMMEL PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST ST E W A R T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST P R A I R I E A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLOR LIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HINMAN AVE SEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHE RID AN R D DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE S T ELG I N R D FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCO LN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVE NOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES GLENVIEW RD PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL 700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 170035002600170018009001900900210023002100400380037002016 MFT location map.mxd 03/23/16 Project Locations 2016 MFT Street Resurfacing ProjectCity of Evanston Public Works Agency This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. ´ Main Road Local Street Railroad Water City Boundary 0 0.25 0.5 0.75 10.125 Miles 16-00277-00-RS 104 of 590 Bid 16-30, Approval of Contract for 2016 MFT Street Resurfacing Project M/W/EBE Memo, 05.23.2016 To: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager From: Tammi Turner, Purchasing Manager Subject: Approval of Contract for 2016 MFT Street Resurfacing Project, Bid No. 16-30 Date: May 23, 2016 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Approval of Contract for 2016 MFT Street Resurfacing Project, Bid 16-30, J.A. Johnson’s total base bid is $ $1,057,750.00 and they will receive 16.3% credit for partial compliance towards the initial goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE MFD Construction Co. 6951 Glenwood Lane Hanover Park, IL 60133 Construction $51,380.00 4.8% X Material Service Testing 1327 W. Washington Chicago, IL 60607 Testing $9,000.00 .8% X Alzate Inc. 5132 W. Lunt Avenue Skokie, IL 60077 Transport $5,724.27 .5% X Ozinga Ready Mix 2525 Oakton Evanston, IL 60201 Concrete $92,000.00 8.6% X Hawk Enterprise Inc. 1850 E. North Crown Point, IN 46307 Electrical $17,310.00 1.6% X Total M/W/EBE $175,414.27 16.3% CC: Martin Lyons, Assistant City Manager/Chief Financial Officer Memorandum 105 of 590 For City Council meeting of May 23, 2016 Item A3.5 Business of the City by Motion: 2016 50/50 Sidewalk Replacement Project For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Rajeev Dahal, Senior Project Manager - Transportation Subject: Approval of Contract for 2016 50/50 Sidewalk Replacement Project (Bid No. 16-37) Date: May 10, 2016 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for the 2016 50/50 Sidewalk Replacement Project (Bid No. 16-37) with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL 60076) in the amount of $200,640.00. Funding Source: Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 416520) in the amount of $150,000 and from estimated private funds in the amount of $50,640. This project was budgeted at $150,000 in the FY 2016. Background Information: The 50/50 Sidewalk Replacement Program provides for the replacement of sections of deteriorated sidewalk as requested by property owners. The cost of sidewalk replacement is shared between property owners and the City where the property owners pay 50% of the cost. Sidewalk sections damaged by tree roots in the parkway are replaced using City funds. These improvements are performed annually throughout the City. Analysis: The bid documents were prepared and sent to several potential bidders. The project was advertised on April 7, 2016 in Pioneer Press. The project was also published on Demand Star. A pre-bid meeting was held on April 20, 2016 and the bids were received and publicly read on May 3, 2016. Only one bid was submitted as follows: Memorandum 106 of 590 Contractor Address Schroeder & Schroeder Inc. 7306 Central Park Avenue, Skokie, IL 60076 The submitted bid cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening. The bids were reviewed by Rajeev Dahal, Senior Project Manager. A summary of the bid pricing received was as follows: Contractor Total Bid Price Schroeder & Schroeder Inc. $ 200,640.00 The engineer’s estimate for this contract is $235,400. Therefore, staff recommends that the contract be awarded to Schroeder & Schroeder Inc. This project is scheduled to begin in July 2016 and be completed by October 2016. Schroeder & Schroeder Inc. has completed various similar projects for the City. Staff has found their work to be satisfactory. The bid proposal indicated intent to meet the City’s M/W/EBE program goal. A memo reviewing compliance with the City’s M/W/EBE program goals is attached. Attachments: Bid Tabulation Memo on M/W/EBE Compliance 107 of 590 1 PCC SIDEWALK - 5" (REMOVAL & REPLACEMENT) - MAIN WALK SQ FT 21,000 $8.00 $168,000.00 $7.25 $152,250.00 2 PCC SIDEWALK, SPECIAL - 5" (REMOVAL, REGRADING & REPLACEMENT) - MAIN WALK SQ FT 3,000 $10.00 $30,000.00 $7.50 $22,500.00 3 PCC SIDEWALK - 5" (REMOVAL & REPLACEMENT) - PARKWAY / SERVICE WALK SQ FT 700 $10.00 $7,000.00 $10.00 $7,000.00 4 PCC SIDEWALK - 5" NEW (9" EARTH EXCAVATION & 4" AGGREGATE BASE COURSE)SQ FT 100 $12.00 $1,200.00 $12.00 $1,200.00 5 CONCRETE CURB, TYPE B (REMOVAL & REPLACEMENT) FOOT 36 $40.00 $1,440.00 $25.00 $900.00 6 COMBINATION CONCRETE CURB & GUTTER, TYPE B-6.12 (REMOVAL & REPLACEMENT)FOOT 36 $50.00 $1,800.00 $35.00 $1,260.00 7 EARTH EXCAVATION, SPECIAL, 2"-6"SQ YD 520 $20.00 $10,400.00 $7.00 $3,640.00 8 FURNISHING AND PLACING TOPSOIL, SPECIAL, 2"-4" SQ YD 520 $8.00 $4,160.00 $5.00 $2,600.00 9 SODDING, SPECIAL SQ YD 520 $15.00 $7,800.00 $10.00 $5,200.00 10 DETECTABLE WARNINGS SQ FT 70 $30.00 $2,100.00 $37.00 $2,590.00 11 ENGINEERING SERVICES HOUR 20 $75.00 $1,500.00 $75.00 $1,500.00 $235,400.00 $200,640.00 $200,640.00 CITY OF EVANSTON TABULATION OF BIDS FOR 2016 50/50 SIDEWALK REPLACEMENT PROGRAM - BID NO. 16-37 TOTAL QUANTITY UNIT PRICE 7306 Central Park Avenue TOTAL BID AS READ AS CORRECTED ITEM NO.ITEM UNIT UNIT PRICE TOTAL TOTAL Skokie, IL 60076 Schroeder & Schroeder BIDDERS APPROVED ENGINEER'S ESTIMATE DATE: May 3, 2016 TIME: 2:00 PM ATTENDED BY: Rajeev Dahal 108 of 590 Bid 16-37, Approval of Contract for 2016 50/50 Sidewalk Replacement Project, M/W/EBE Memo, 05.23.2016 To: David Stoneback, Chief of Public Works Agency Lara Biggs, Bureau Chief – Capital Planning / City Engineer Rajeev Dahal, Senior Project Manager From: Tammi Turner, Purchasing Manager Subject: Bid 16-37, Approval of Contract for 2016 50/50 Sidewalk Replacement Project Date: May 23, 2016 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. With regard for the Approval of Contract for 2016 50/50 Sidewalk Replacement Project, Bid 16-37 in the base bid amount of $200,640.00, the primary contractor Schroeder & Schroeder Inc., has subcontracted the following: Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Ozinga Ready Mix 2525 Oakton Street Evanston, IL 60202 Concrete $50,000.00 25% X Total M/W/EBE $50,000.00 25% CC: Martin Lyons, Assistant City Manager/CFO Memorandum 109 of 590 For City Council meeting of May 23, 2016 Item A3.6 Business of the City by Motion: Change Order No. 2 to Sheridan Road Water Main Lining Project For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager Subject: Sheridan Road Water Main Lining Project (Bid No. 15-60) Change Order No. 2 Date: May 23, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the contract for the Sheridan Road Water Main Lining Project (Bid No. 15-60) with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL) in the amount of $95,340. Change Order No. 1 decreased the contract amount from $3,767,440 to $3,658,816. Proposed Change Order No. 2 will increase the contract amount to $3,754,156. Funding Source: Funding for this project is provided from the Water Fund (Account 513.71.7330.65515 – 415450). This project was budgeted at $3,770,000 for FY 2016. Background: City Council awarded the contract for the Sheridan Road Water Main Lining (Bid No. 15- 60) to Bolder Contractors on November 23, 2015. This project consists of the cured in place pipe (CIPP) lining of 18-inch diameter wain main between Garrett Place and Lincoln Street and the open-cut replacement of 18-inch diameter water main between Emerson Street and Garrett Place along Sheridan Road. The work is being completed in preparation for the Sheridan Road Street Improvements scheduled to begin in 2017. The City Council authorized the City Manager to execute Change Order No. 1 on January 11, 2016. This change order included a value engineering proposal to replace the more difficult CIPP lining sections of water main with open-cut construction at a lower cost to the City. Memorandum 110 of 590 Proposed Change Order No. 2 includes extra work that was needed due to unforeseen underground conditions and opportunities to increase system reliability. Analysis: During the course of construction situations were encountered that required immediate adjustments to the scope of work due to underground conditions that were not anticipated. Additionally, adjustments were made as needed to improve reliability of the water distribution system. Proposed Change Order No. 2 will adjust the final contract amount to $3,754,156 or $13,284 below the original contract award amount. Legislative History: The City Council approved contract award to Bolder Contractors on November 23, 2015. The City Council approved Change Order No. 1 with Bolder Contractors on January 11, 2016. Attachments: Proposed Change Order No. 2 111 of 590 CITY OF EVANSTON CHANGE ORDER Order No. 002 Date: 5/23/2016 Agreement Date: 12/7/2015 PROJECT: Sheridan Road Water Main Lining Project (Bid 15-60) OWNER: City of Evanston CONTRACTOR: Bolder Contractors, Inc. The following changes are hereby made to the AGREEMENT: Scope of work was increased to include extra work due to unforeseen underground conditions and opportunities to increase system reliability encountered during the course of work. Change to CONTRACT PRICE: TBD Original CONTRACT PRICE: $ 3,767,440.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $ 3,658,816.00 Total change in CONTRACT PRICE for this CHANGE ORDER $ $ 95,340.00 The CONTRACT PRICE including this CHANGE ORDER will be $ 3,754,156.00 Original Date for Contract Completion June 10, 2016 Time Extension (in calendar days) 0 days Modified Date for Contract Completion n/a Approved by (Owner): City of Evanston Date Accepted by (Contractor): Bolder Contractors, Inc. Date 112 of 590 For City Council meeting of May 23, 2016 Item A3.7 Business of the City by Motion: Arbotect Fungicide For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David D. Stoneback, Public Works Agency Director Paul D’Agostino, Environmental Services Bureau Chief Subject: Purchase of Arbotect Fungicide Date: May 12, 2016 Recommended Action: Staff recommends the City Council authorize the City Manager to execute a purchase order for the sole source purchase of 96 gallons of Arbotect fungicide from Rainbow Treecare Scientific Advancements (Minnetonka, MN) at $385.00 per gallon for a total purchase amount of $36,960.00. This vendor has the sole license from the European manufacturer, Syngenta, to distribute this product in the United States. Funding Source: This purchase is budgeted from the General Fund as follows: $36,000 from Account 100.40.4320.62496 (with a budget of $36,000), and $960 from Account 100.40.4320.62385 (with a budget of $26,000). Summary: In order to carry out the Elm Tree Injection Program for 2016, Parks/Forestry staff plans to inject approximately 200 public elms on parkways citywide that were previously injected in 2013. In order to complete these injections, we must purchase 96 gallons of Arbotect fungicide. Parks/Forestry staff has confirmed this order and will accept delivery once the purchase has been approved. The quote for this year represents no price increase over what the City has paid since 2013. Forestry staff is currently scheduled to begin injecting the park elms during the first or second week of June. Attachments: Quote from Rainbow Treecare Scientific Advancements Memorandum 113 of 590 Mark Nega 312-485-9260 Date:5/12/2016 Company: ATTN: Address: City: State:IL Zip:60201 Phone: QTY ITEM #PRODUCT CASE QTY UNIT PRICE TOTAL 96 1201 Arbotect $385.00 $36,960.00 All orders over $2250 will receive free shipping For Office Use Only GP Entry Date:Initials: Rainbow Treecare Scientific Advancements 2016 Quote Form Territory Manager: City of Evanston Paul Dagostino 2100 Ridge Road Evanston 847-878-1684 Phone Number: Please contact your Territory Manager with any questions or concerns regarding this quote, or contact the Rainbow Treecare Scientific Advancements Solution Center at 1-877-272-6747 114 of 590 For City Council meeting of May 23, 2016 Item A3.8 Business of the City by Motion – Single Source Purchase of Automatic Chlorine Shut-off Valves For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Darrell A. King, Water Production Bureau Chief Subject: Automatic Chlorine Shut-off Valves Purchase Date: May 23, 2016 Recommended Action: Staff recommends City Council authorize the City Manager to execute a single source purchase order with JCS Industries c/o Gasvoda & Associates (1530 Huntington Drive, Calumet City, IL) for the purchase of Automated Chlorine Shut-off Valves in the amount of $49,077.00. Funding Source: Funding for this equipment will come from the Water Fund (Account 513.71.7330.65515 - 716002). This account has a budget amount of $75,000.00 allocated for the purchase of Automated Chlorine Shut-off Valves. Summary: Chlorine is used as a disinfectant as part of the water treatment process. Staff is recommending purchase of equipment that would allow the operator to remotely close the valves on the chlorine containers with the push of a button. This would greatly reduce the amount of chlorine exposed to the atmosphere in the event of a chlorine leak. Staff performed an exhaustive search and found three manufacturers of these types of systems. In addition, the American Water Works Association was contacted to verify if more manufacturers existed and they were unable to provide any additional vendors. Staff contacted each manufacturer and set up on-site demonstrations of each system. Each manufacturer has authorized distributors for their products and the equipment can only be purchased from the distributor that serves a particular territory. Memorandum 115 of 590 Quotes were obtained from each authorized distributor and are listed below. Manufacturer Representative Quotation Adaptor Cost Total Cost Powell – E-Pro Factory $50,920.00 $9600.00 $60,520.00 Halogen- Eclipse Drydon Equipment $67,551.60 Included $67,551.60 JCS Industries Robo-Control Gasvoda & Associates $49,077.00 N/A $49,077.00 After completing on-site demonstrations staff determined the Robo-Control system manufactured by JCS Industries, Inc. and distributed by Gasvoda & Associates would be the most suitable for our application. Gasvoda & Associates also provided the lowest quote for the equipment needed. Staff is therefore recommending the single source purchase of this equipment. Section 1-17-1 of the City Code of Ordinances allows for a contract to be entered into without advertising for bids upon the authorization of the City Council by a vote of two-thirds of all Aldermen then holding office. Legislative History: N/A Attachments: Gasvoda & Associates Exclusive Distributor Statement 116 of 590 117 of 590 For City Council meeting of May 23, 2016 Item A3.9 Business of the City by Motion – Utility Bill Print and Mail For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Darrell A. King, Water Production Bureau Chief Subject: Utility Bill Printing and Mailing Services (RFP 16-12) Date: May 23, 2016 Recommended Action: Staff recommends City Council authorize the City Manager to execute an agreement for Utility Bill Printing and Mailing Services (RFP 16-12) for a 2 ½ year term beginning July 1, 2016 through December 31, 2018 with Sebis Direct, Inc. (6516 W 74th Street Bedford Park, IL 60638) in the not-to-exceed amount of $126,137.75. Funding Source: Funding for the first 2 ½ years of the contract will be in the not-to-exceed amount of $126,137.75. Printing of the bills will be provided by the Water Fund in the amount of $22,400 and from the Sewer Fund in the amount of $9,500. Postage for mailing of the bills will be provided by the Water Fund in the amount of $54,500 and from the Sewer Fund in the amount of $40,000. Account Service 2016 2017 2018 TOTAL Water Fund 510.40.4225.62455 Printing $6,400 $ 8,000 $ 8,000 $22,400 Sewer Fund 515.40.4530.62455 Printing $3,500 $ 3,000 $ 3,000 $ 9,500 Water Fund 510.40.4225.62315 Postage $8,500 $23,000 $23,000 $54,500 Sewer Fund 515.40.4530.62315 Postage $6,000 $17,000 $17,000 $40,000 Water Fund Total Printing & Postage $76,900 Sewer Fund Total Printing & Postage $49,500 TOTAL $126,400 Background: This contract is for the printing and mailing of utility bills, which include water, sewer and sanitation fees. It also includes printing and mailing of past due notices and shutoff Memorandum 118 of 590 notices. Staff requested pricing for a 1½-year and 2½-year contract option. This will allow the contract to terminate at the end of the budget year. Analysis: The Request for Proposal (RFP) was advertised on Demandstar and in the Chicago Tribune. Proposals were received on April 12, 2016. Staff sent the RFP to 13 businesses, including 6 Evanston businesses. A total of four proposals were received from vendors outside Evanston and are summarized below. Vendor Information Vendor: Address: Sebis Direct Inc. 6516 West 74th Street, Bedford Park, IL 60638 Infosend, Inc. 1406 Centre Circle Drive, Downers Grove, IL Constellation Software Inc./Harris Local Government 900 E. Main St. Suite T, Easley, South Carolina 29630 MRS 252 Venable Lane, Monroe, LA 71203 Vendors provided pricing for a 1½-year and 2½-year initial contract. Staff is recommending award of an initial 2½-year contract with one optional 1-year extension. A 1-year contract is difficult to manage because of the extensive startup time required for a new vendor. However, staff did not want to lock into a 3-year initial term because of changing technologies and City software. A 2½-year term allows for stability without requiring an excessive commitment, in case the City’s print and mail needs change. The proposals were reviewed by: • Darrell A. King, Water Production Bureau Chief • Vicki Biner, Meter Service Coordinator • Alex Thorpe, Revenue Manager • Melissa Kreke, Management Analyst The averaged scoring of the proposals was as follows: Selection Criteria Max Pts Sebis Direct, Inc. Infosend *Constellation Software Inc./Harris Local Government *MRS Firm Qualifications/Experience 20 20 20 - - Project-Management/Team Experience 10 10 10 - - Project Approach 15 15 13 - - Cost 25 25 25 - - Completeness of Proposal 10 9 9 - - Executing Contract Agreement 10 10 5 M/W/EBE Participation 10 10 0 - - TOTALS 100 99 82 Non-Responsive *Constellation and MRS Software Inc./Harris Local Government were deemed non-responsive due to incomplete proposal packets. 119 of 590 While Infosend Inc. is currently the City’s utility bill and print vendor and can meet the requirements listed in the RFP, we have experienced deficiencies while under contract. For example, during April 2016 the incorrect snip art was placed on the back of the mailing envelope. This mistake was caught prior to mailing but the replacement quality was below standard. Also, during 2015 the payment remittance envelopes were printed with another City’s name and address. As a result, all the payments were sent to the wrong address. Sebis Direct Inc. prepared a far superior presentation, can integrate with the City’s current billing software, Northstar Harris, and will comply with the MW/EBE participation. Sebis Direct Inc. provides their “Access Direct” system that provides the command and control of document production, management of mailing histories, forms inventory, postage balances and all records of previously generated documents. They are also located in the Chicago metropolitan area, and staff’s experience is that this can cut down on the time it takes residents to receive their utility bills once they are mailed. In addition, some of their current local customers are City of Chicago, City of Waukegan, Village of Oak Lawn and the Village of Schaumburg. References for Sebis Direct Inc. were checked and found to be favorable. Vendor Pricing Summary is provided below: Utility Bill Printing and Mailing Services (RFP 16-12) Detailed Pricing Summary (annual price of the contract) Vendor: 1 ½ -Year Contract July 2016 – December 2017 2 ½ - Year Contract January 2018 – December 2018 Sebis Direct Inc. $75,598.55 $50,539.20 Infosend Inc. $74,998.35 $50,287.70 Therefore, staff is recommending award to Sebis Direct Inc., for an initial 2 ½ -year with one optional 1-year contract extensions. Attachments: Agreement with Sebis Direct, Inc. Memo on M/W/EBE Compliance 120 of 590 121 of 590 122 of 590 123 of 590 124 of 590 125 of 590 126 of 590 127 of 590 128 of 590 129 of 590 130 of 590 131 of 590 132 of 590 RFP 16-12, Utility Bill Printing and Mailing Services, M/W/EBE Memo, 05.23.2016 To: David Stoneback, Chief of Public Works Agency Darrell A. King, Water Production Bureau Chief From: Tammi Turner, Purchasing Manager Subject: RFP 16-12, Utility Bill Printing and Mailing Services Date: May 23, 2016 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. With regard for the Utility Bill Printing and Mailing Services, RFP 16-12 in the base bid amount of $126,137.75, the primary contractor Sebis Direct, has subcontracted the following: Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Montenegro Paper, Ltd. 400 W. Lake Street #214 Roselle, IL 60172 Printing $31,534.43 25% X Total M/W/EBE $31,534.43 25% CC: Martin Lyons, Assistant City Manager/CFO Memorandum 133 of 590 For City Council Meeting of May 23, 2016 Item: A3.10 Business of the City by Motion: Beth’s Little Bake Shop - Sidewalk Café For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee (A&PW) From: Mark Muenzer, Director of Community Development Gary Gerdes, Building & Inspection Services Division Manager Subject: Beth’s Little Bake Shop – Sidewalk Cafe Date: May 11, 2016 Recommended Action Staff recommends City Council approval of a first-time application for a sidewalk café permit for Beth’s Little Bake Shop, a bakery at 1814 Central Street. Background Beth’s Little Bake Shop opened in 2015 and specializes in European pastries, cakes and coffees. The bakery is take-out only. The sidewalk café will be installed in the parkway along the Poplar Avenue side of the business. The café will consist of a brick paver installation bordered by landscaping and groundcover which the owner will maintain. The café is being proposed along Poplar Avenue due to a proposed bus shelter installation on the Central Street side. The sidewalk café will consist of three tables with four seats and two tables with two seats for a seating capacity of sixteen. The café will operate 6:00 a.m. – 6:00 p.m. Monday – Friday and 7:00 a.m. – 5:00 p.m. on Saturday. Summary The Community Development Department, along with the Health, Public Works and Law Departments, has reviewed the application and site layout and recommends approval of the sidewalk café permit. Attachments Sidewalk Café Application and Site Plan Memorandum 134 of 590 135 of 590 136 of 590 137 of 590 138 of 590 139 of 590 140 of 590 141 of 590 142 of 590 143 of 590 144 of 590 145 of 590 146 of 590 147 of 590 For City Council meeting of May 23, 2016 Item A3.11 Business of the City by Motion: Liberia Sister City For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Kimberly Richardson, Assistant to the City Manager Subject: Establishment of a Sister City Relationship with Bentol City, Liberia Date: May 23, 2016 Recommendation Staff recommends City Council send a delegation of two City representatives to Bentol City, Liberia to assess and potentially establish a Sister City relationship between the two cities. Funding The cost of flight and accommodations for a delegation of two staff members would be approximately $7,500. The trip will be budgeted from Manager’s Contingency Fund (Account 100.15.1521.62295). Background In November of 2015, Christine Tolbert Norman, Mayor of Bentol City, Liberia, visited the City of Evanston. Newly elected, Mayor Tolbert Norman came to Evanston to learn about the City’s operations as well as to begin the process of establishing a sister city relationship between to the two cities. An alum of Northwestern University, Mayor Tolbert Norman sees Evanston as community with the intellectual, cultural, social, and economic resources as an ideal sister city for a developing community such as Bentol City. Bentol City is located in northwestern Liberia, located 20 miles from Liberia Capital city, Monorovia, with a population of 4,000. The city lacks many resources such an effective health, sanitation and self-driving water services, comprehensive education system, reliable transportation, proper lawn equipment, and effective means of communication. Mayor Tolbert Norman has invited a delegation from the City of Evanston to visit Bentol City this summer to assess the needs of the community and to begin the sharing of resources. This trip will allow the City to take a closer look at the needs of Bentol City; staff will update the City Council with their assessment upon their return. Attachment: Bentol City Strategic Plan Mayor Tolbert Norman letter dated August 31, 2015 Memorandum 148 of 590 BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY Promoting Local, National and Global Partnerships A STRATEGIC PLAN (2014 – 2016) WITHIN THE LIBERIAN 2030 VISION PRESENTED BY: MRS. CHRISTINE TOLBERT NORMAN ACTING MAYOR OF BENTOL CITY, MONTSERRADO COUNTY, LIBERIA 149 of 590 BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY 1 Overarching Goal: To make Bentol one of Liberia’s best places to live, work and play. It shall be a City of Promise, Purpose Opportunities and Prosperity. Bentol also shall serve as a model city of excellence that can be replicated across Liberia. BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY Promoting Local, National and Global Partnerships 1.0 INTRODUCTION This document defines the strategic plans for the City Corporation of Bentol. The short term aspect of the plans covers the period of January 2014 through January 2016. The plan also is aligned with the long term 2030 National Vision for Transformation. The strategic plan has been developed through a participatory process and consultation with the Bentol Citizenry, the City Council, other eminent Stakeholders and Friends of Bentol. At this juncture in 2014, Bentol, like many other Liberian Cities, will be evolving from the negative effects of the civil war. This plan will not only focus 150 of 590 BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY 2 on the challenges, though numerous; but will highlight opportunities and resources available to create a viable City Corporation of Promise, Opportunities and Prosperity. This will be achieved through local collaborations as well as National and Global Partnerships. The plan also will be guided within the context of the Nation’s Poverty Reduction Strategy, Millennium Development Goals and the National 2030 Vision for Transformation. This strategic plan is a document that will be used by the City staff, Administration and the City Council in decision-making. Furthermore, the City Council will utilize this information to ultimately assess how the City is effectively moving forward. The public’s input will be sought and highly valued. The core values, goals and objectives will be available to all in order to make more effective decisions. Some of these values include: advancing quality education for all, developing a clean and green City, enhancing the quality of life for the citizenry or residents, developing of human capital (capacity building), promoting culture and tourism and advancing financial stability. Bentol will attract new residents and businesses; it will also focus on building a sense of community and pride. Overall, Bentol seeks to become one of Liberia’s best places to live, work and play by becoming a City of Promise, Purpose and Prosperity. It also shall serve as a model city of excellence that can be replicated across Liberia. 151 of 590 BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY 3 2.0 THE ESTABLISHMENT OF THE CITY OF BENTOL AN ACT TO ESTABLISH THE CITY OF BENTOL AS THE ADMINISTRATIVE HEADQUARTER FOR MONTSERRADO COUNTY AND TO AUTHORIZE THE APPROPRIATION OF THE AMOUNT OF $500,000 FOR ITS DEVELOPMENT. WHEREAS, the citizen of the county of Montserrado have unanimously selected and agreed upon the City of Bentol as the administrative headquarters for the County of Montserrado and whereas, the legislature deems it necessary and appropriate to give legal effect to this decision of the citizens of Montserrado County and to provide appropriation for the development of said City of Bentol to a status befitting the County Headquarters for Montserrado County; Now, therefore, it is enacted by the Senate and House of Representative of the Republic of Liberia, in Legislature Assembly: Section 1: That from and immediately after the passage of this Act, the City of Bentol in Montserrado County be and the same is hereby established the Administrative Headquarters for the County of Montserrado. Section 2: There is hereby appropriated the amount of $ 500,000.00 to be used for development purposes in the City of Bentol as the Administrative Headquarters for Montserrado County. 152 of 590 BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY 4 Section 3: The Minister of Finance is hereby directed to pay, under warrant of the President, the amount herein authorized out of any moneys in the Public Treasury not otherwise appropriated. Section 4. This Act shall take effect immediately upon publication in hand-bills Any law to the contrary notwithstanding. Approved: February 27, 1974 2.1 HISTORY OF BENTOL Bentol, which is now known as Bentol City, is located on an 8 by 8 square area in Montserrado County in Liberia, West Africa. Bentol is the capital City of Montserrado County, Liberia. It was made the capital city of Montserrado during the late William R. Tolbert regime. As of the 2008 national census, the population was 3,932. The capital of Liberia, Monrovia, is also located in Montserrado County. Bentol City is located in Northwestern Liberia. Its proximity to Monrovia has spurred its development. Bentol, which is the birthplace of William R. Tolbert, Jr., the 20th president of Liberia, is located 20 miles from Monrovia. Before he was killed in a coup in 1980. Tolbert had planned to make Bentol the country's new capital city. It is a commercial center for the surrounding agricultural area. Prior to the Liberian Civil War, Bentol’s 153 of 590 BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY 5 industrial activity included producing milled rice, saw wood, soap, plastics, paints, furniture and fixtures, cement blocks, oils, processed fish, and confections. Cities, towns and places near Bentol include Crozierville, David Town and White Plains. The closest major cities include Monrovia and Freetown. 3.0 LOCATION OF BENTOL – A GLOBAL PERSPECTIVE 3.1 SPECIFIC LOCATION OF BENTOL Bentol is located 20 miles from Monrovia, off the Monrovia Kakata Highway, turning left at the University of Liberia – Fendell Campus. Bentol is bordered by the Township of Crozerville on the north, the Township of Fendell on the west, and the Township of Todee on the South. 3.2 MAP OF BENTOL 154 of 590 BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY 6 3.3 MAP OF MONTSERRADO 3.4 MAP OF LIBERIA 155 of 590 BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY 7 3.5 MAP OF AFRICA 3.6 MAP OF THE WORLD 156 of 590 BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY 8 4.0 THE PEOPLE OF BENTOL There currently exists a significant population of Bentolians in Liberia and the diaspora. The population in the City of Bentol reached its peak by the end of the civil war in Liberia. Fourteen years of civil strife led to the displacement of many individuals, which dramatically increased Bentol’s population. Data regarding Bentolians can be reviewed in a detailed chart (Appendix A), which has been obtained from the 2008 LISGIS Census Report on numbering Towns and Villages. As of 2008, the total population in Bentol was 3932. There currently are a total of 70 individuals listed in the Bentolian association’s database, which is a small representation of individuals in the diaspora. SCHOOLS There are a total of five schools in Bentol. These schools include: Frank E. Tolbert High School, Eupemia Barclay public School, Jireh Community School, Gbokolleh Public School, and Hope International Christian Academy. These schools serve a total of XXXX students. The City of Bentol will engage in conducting a full assessment of the schools, which overall will enhance the learning programs. 5.0 VISION, MISSION AND CORE VALUES 5.1 VISION: 157 of 590 BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY 9 Building a City Corporation that will provide promise, opportunities and prosperity for the people of Bentol. 5.2 MISSION: Collaborating with local, national and global partners to build a viable City Corporation while advancing the Millennium Development Goals, the National Poverty Reduction Strategy and the National 2030 Vision for Transformation, to achieve promise, opportunities and prosperity for the citizens. 5.3 CORE VALUES: We believe that it will require both cooperative and collaborative partnership efforts of the local, national and international citizenry to transform Bentol into a City of Promise, Opportunities and Prosperity. We have adopted a set of core values in an effort to transform the City of Bentol into an economic center for Montserrado County. Some of our core values will include: developing quality education that will equip the citizens to be agents of positive change. creating model the institutions of excellence; developing a clean and green City, enhancing the quality of life for the citizenry or residents, developing the human capital (capacity building), promoting culture and tourism to advance financial stability; creating greater access to the City; and developing an effective communication system and establishing an effective information dissemination program 158 of 590 BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY 10 which will help citizens and business es stay informed regarding the priorities and direction of their local government. 6.0 GOALS AND OBJECTIVES 6.1 GOAL 1: TO DEVELOP THE CITY OF BENTOL AS THE ADMINISTRATIVE HEADQUARTERS FOR MONTSERRADO COUNTY OBJECTIVES: 6.1.1 Access the appropriated amount of $500,000.00 (based on the 1974 Act to create Bentol) to be used for development purposes in the City of Bentol as the Administrative Capital of Montserrado County. a. Establish offices in Bentol that are an extension of Montserrado County. b. Government of Liberia Annex Development to serve surrounding cities and counties. 6.1.2 Create a comprehensive economic development plan which includes strategies and policies that are futuristic and focused on the development of an economic center for the County of Montserrado and results in a vibrant and diverse economy for the City of Bentol. 6.1.2.1 Full development of the Education System 6.1.2.2 Mixed Use Neighborhood Development (Housing) 159 of 590 BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY 11 6.1.2.3 Business Retention 6.1.2.4 Business Attraction 6.1.2.5 Citywide technological and communication needs 6.1.2.6 Creation of parks, trails and recreational facilities 6.2 GOAL 2: TO ASCERTAIN THE DEMARCATION OF THE BOUNDARY FOR THE CITY OF BENTOL OBJECTIVES: IMPLEMENT THE FOLLOWING EFFORTS 6.2.1 City planning activities 6.2.2 Determine city layout 6.2.3 City Zoning activities 6.3 GOAL 3: TO IDENTIFY AND EXPLOIT RESOURCES OBJECTIVES: 6.3.1 Maximize the potential for growth and development in all areas a. Human resources o Population on the ground and in the diaspora b. Natural and mineral resources o rain forest o fertile soil c. Proximity to strategic areas and entities o Monrovia o Fendell Campus o The Hydroelectric Plant o Kakata / BWI 160 of 590 BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY 12 o KRTTI o White Planes o St. Paul River connecting to Monrovia o The railway, which connects to Bomi County, Firestone and RIA. 6.4. GOAL 4: TO DEVELOP SYSTEMS, PROGRAMS AND STANDARDS THAT WILL PROMOTE EFFICIENT MANAGEMENT AND PROGRESSIVE ADVANCEMENT OF THE CITY AND ITS STRATEGIC GOALS. OBJECTIVES: 6.4.1 Developing a comprehensive, innovative and Multilateral School System for formal and non-formal education by providing a unique and effective education system 6.4.2 Providing effective health, sanitation and safe drinking water services through community-based programming 6.4.3 Creating a Public Works office for road building, bridges, construction and maintenance 6.4.4 Providing effective energy and electrical services through cutting edge green technology 6.4.5 Providing an effective transportation system by increasing modes of transportation options and enhancing the quality of transportation services offered in the country 6.4.6 Providing cutting edge communication systems (Radio, Television, Newspaper internet service, poster services) through new technology and the engagement of 161 of 590 BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY 13 community and university youth who will work closely with seasoned professions in respective fields. 6.4.7 Increasing industry, trade, commerce and investment services by working with closely with the Liberia Chamber of Commerce 6.4.8 Implementing an effective Justice, Human Rights and Security System by working closely with our judiciary in the district 6.4.9 Providing culture and tourism programs through a program that will be developed which focuses on the aforementioned 6.4.10 Providing social and recreation programs through youth driven initiatives and youth-based programming 6.4.11 Providing public relations for development programs through an intense information dissemination program that will be developed 6.5 GOAL 5: TO DEVELOP A CLEARLY DEFINED ORGANIZATION AND MANAGEMENT SYSTEM TO ENSURE GOOD GOVERNANCE, EFFECTIVE OPERATIONS AND DECENTRALIZATION. OBJECTIVES: 6.5.1 Selection and empowerment of a dynamic City Council with clearly defined functions, rights and responsibilities 6.5.2 Establishing organograms to clearly demonstrate to staff their terms of reference 162 of 590 BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY 14 6.5.3 Establishing and maintaining a well-defined financial control system to ensure transparency and good governance 6.6. GOAL ADVANCING THE POVERTY REDUCTION STRATEGY 6.6.1 PILLAR 1- CONSOLIDATING PEACE AND SECURITY OBJECTIVES 1. Establishing Bentol Police Services 2. Enhancing reconciliatory programs in the City of Bentol 6.6.2 PILLAR 2- REVITALIZING THE ECONOMY OBJECTIVES: 1. Placing a major emphasis on Agriculture and food security programs 2. Developing land and environmental policies 3. Stimulating private sector investment development in down- stream production, manufacturing, trade and services 4. Revitalizing banking and financial services 5. Promoting tourism by focusing on Bentol as a tourist attraction a. Historic site - the home of two former presidents and birth place of one (sell memorabilia, tour their homes, etc.) 163 of 590 BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY 15 b. Promoting Bentol as home to Liberia’s first shopping mall 6.6.3 PILLAR 3 – STRENGTHENING GOVERNANCE AND THE RULE OF LAW OBJECTIVES: 1. Enhancing participation in and ownership of government 2. Building effective and efficient legal and judiciary systems 3. Strengthening and enhancing the effectiveness and integrity of legal and judicial institutions 4. Increasing access to judicial support and enhancing the protection and promotion of human rights. 6.6.4. PILLAR 4—REHABILITATING INFRASTRUCTURE AND DELIVERING BASIC SERVICES OBJECTIVES: 1. Developing and improving and roads and bridges 2. Improving and increasing transportation services 3. Enhancing energy and electricity services 4. Improving post and telecommunication services 5. Improving water and sanitation services 6. Improving and developing more public buildings and housing 7. Improving and increasing access to health services by building more clinics 8. Providing unique and effective education programs 9. Building a cutting edge public library 164 of 590 BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY 16 7.0. GOAL 7: ADVANCING THE MILLENNIUM DEVELOPMENT GOALS OBJECTIVES: 7.1.1 Eradicating extreme poverty and hunger by creating employment opportunities in diverse areas and increasing access to quality basic education 7.1.2 Providing universal primary education by creating greater access to quality basic education programs in schools and through special vocational training programs 7.1.3 Promoting gender equality and empower women through special programming 7.1.4 Reducing child mortality rates by providing a quality healthcare system 7.1.5 Improving Maternal health through community-based education programs and a better healthcare system 7.1.6 Combating HIV/AIDS by working with international organizations to provide community-based preventative education and public awareness programs 7.1.7 Combating malaria and other diseases by providing an healthier and cleaner living environment 165 of 590 BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY 17 7.1.8 Enhancing environmental sustainability by providing unique projects and programs and working closely with the Environmental Protection Agency of Liberia and other environmentally-based entities 7.1.9 Developing global partnerships to development the City of Bentol by working with local, national and international partners, groups and entities and establishing a sister cities program. 8.0 Providing some innovative and creative strategies for fulfilling the promises, advancing the purpose and promoting prosperity for the City and its people. 8.1 Establishing a non-exclusive, dynamic and regular nucleus Think Tank Group 8.2 Establishing a Self Help Develop Fund 8.3 Establishing the Bentol Investment Commission and the Bentol Chamber of Commerce. 8.4 Establishing relationships with major, domestic and international corporations (Investors) by increasing the quality of and providing greater access to the business industry. 8.5 Establishing a service corps 166 of 590 BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY 18 a. volunteerism and community involvement by building passion, interest and the desire to help the community b. recognize volunteers through a variety of efforts that will help promote involvement. 8.6. Developing comprehensive agriculture programs that will involve youth for massive production. 8.7. Promoting Tourism 8.8 Creating a major Transportation System for greater access to the City. 8.9 Creating and promoting a clean and green city 1. Tree Planting and CA bash collections 8.10 Establishing a well-defined PRD Unit 167 of 590 BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY 19 APPENDIX A Population of Bentolians on the Ground and Bentolians in the diaspora. According to LISGIS Report on numbering of Towns and Villages No County District Clan Locality Total pop Male pop Female pop H hold 1 Montserrado Careysburg Bentol City A Gbassagee Community 37 17 20 7 2 Montserrado Careysburg Bentol City Bangalo 41 20 21 6 3 Montserrado Careysburg Bentol City Bannah 48 21 27 9 4 Montserrado Careysburg Bentol City Baysah 16 10 6 3 5 Montserrado Careysburg Bentol City Bellequah 59 25 34 16 6 Montserrado Careysburg Bentol City Ben 14 8 6 2 7 Montserrado Careysburg Bentol City Bentol City 465 227 238 82 8 Montserrado Careysburg Bentol City Bulu 159 88 71 50 9 Montserrado Careysburg Bentol City Children Home 149 76 73 41 10 Montserrado Careysburg Bentol City Cigali 5 4 1 3 11 Montserrado Careysburg Bentol City Civil Compound, Bentol City 249 120 129 68 12 Montserrado Careysburg Bentol City Darwolor 40 22 18 8 13 Montserrado Careysburg Bentol City Dee, Bentol City 112 57 55 23 14 Montserrado Careysburg Bentol City Dogbaward 9 5 4 3 15 Montserrado Careysburg Bentol City Fahngortor 59 31 28 17 16 Montserrado Careysburg Bentol City Fonutole 26 11 15 6 17 Montserrado Careysburg Bentol City Forkpah 12 5 7 3 18 Montserrado Careysburg Bentol City Gbangan 12 6 6 1 19 Montserrado Careysburg Bentol City Gbayan 40 22 18 7 20 Montserrado Careysburg Bentol City Gbokolleh 155 83 72 25 21 Montserrado Careysburg Bentol City Gborlormehn 29 13 16 5 22 Montserrado Careysburg Bentol City Getelleh 153 72 81 37 23 Montserrado Careysburg Bentol City Gompu 32 15 17 5 24 Montserrado Careysburg Bentol City Gortor 9 5 4 1 25 Montserrado Careysburg Bentol City Guayan 31 12 19 5 26 Montserrado Careysburg Bentol City HIM, Bentol City 6 6 0 0 27 Montserrado Careysburg Bentol City Haggard Village 14 9 5 4 28 Montserrado Careysburg Bentol City Jallamu 24 10 14 5 29 Montserrado Careysburg Bentol City James Dorbor 7 5 2 5 30 Montserrado Careysburg Bentol City John Mano, Bentol 18 10 8 4 31 Montserrado Careysburg Bentol City Kanasuah 83 39 44 13 32 Montserrado Careysburg Bentol City Kolliemai 166 97 69 32 33 Montserrado Careysburg Bentol City Kortu 41 22 19 14 34 Montserrado Careysburg Bentol City Kpakallah 39 22 17 8 35 Montserrado Careysburg Bentol City Kpayaquelle 61 35 26 13 36 Montserrado Careysburg Bentol City Low Cost Housing Unit, Bentol City 169 96 73 25 168 of 590 BENTOL: A CITY OF PROMISE, OPPORTUNITIES AND PROSPERITY 20 SCHOOLS NO. COUNTY DISTRICT CLAN FACILITY NAME LOCATION 1 Montserrado Careysburg Bentol City Frank E. Tolbert High Bentol City 2 Montserrado Careysburg Bentol City Eupemia Barclay Public Bentol City 3 Montserrado Careysburg Bentol City Jireh Comm. Bentol City 4 Montserrado Careysburg Bentol City Gbokolleh Public Gbokolleh Bentol 5 Montserrado Careysburg Bentol City Hope International Christine Academy Hope Village, Bentol City 6 Montserrado Careysburg Bentol City Sekalley Town Public Sekalley Town 7 Montserrado Careysburg Bentol City Youth Camp Public Tpdee Rrad, Bentol 37 Montserrado Careysburg Bentol City Moingahn 195 100 95 36 38 Montserrado Careysburg Bentol City Monorkpangahn 37 21 16 9 39 Montserrado Careysburg Bentol City Namenen 34 19 15 8 40 Montserrado Careysburg Bentol City Nehn 77 31 46 13 41 Montserrado Careysburg Bentol City Nyankollor 52 30 22 12 42 Montserrado Careysburg Bentol City Rocky Mountain, Bentol City 4 2 2 1 43 Montserrado Careysburg Bentol City Sangay 5 3 2 1 44 Montserrado Careysburg Bentol City Seward 31 13 18 4 45 Montserrado Careysburg Bentol City Tata 24 11 13 7 46 Montserrado Careysburg Bentol City Tauhn 164 86 78 34 47 Montserrado Careysburg Bentol City Tolbert Camp, Bentol City 461 227 234 115 48 Montserrado Careysburg Bentol City Troyah 47 21 26 11 49 Montserrado Careysburg Bentol City Turtle 6 0 6 1 50 Montserrado Careysburg Bentol City Vayaemah, Bentol City 16 10 6 4 51 Montserrado Careysburg Bentol City Willie, Bentol City 40 20 20 10 52 Montserrado Careysburg Bentol City Yah 47 24 23 7 53 Montserrado Careysburg Bentol City Yarkpazuah 48 27 21 11 54 Montserrado Careysburg Bentol City Youth Camp 10 10 0 5 55 Montserrado Careysburg Bentol City Zinc Camp 45 24 21 11 Grand Total 3932 2005 1927 856 169 of 590 170 of 590 171 of 590 For City Council Meeting of May 23 Item A3.12 Business of the City by Motion: Storefront Modernization Program Application for 601 Dempster Street For Action To: Honorable Mayor and Members of the City Council Administrative and Public Works Committee From: Paul Zalmezak, Acting Economic Development Division Manager Cindy Plante, Economic Development Specialist Subject: Storefront Modernization Program Application for 601 Dempster Street Date: May 20, 2016 Recommended Action: Staff recommends City Council approval of financial assistance through the Storefront Modernization Program to 601 Dempster Street in an amount not to exceed $6,311.33. This agenda item is being presented to the Administrative and Public Works Committee because the May 25 meeting of the Economic Development Committee was cancelled. Funding Source: Staff recommends utilizing funds from the Economic Development Fund’s Business District Improvement Fund (Account 225.21.5300.65522). The approved Fiscal Year 2016 Budget allocated a total of $250,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $28,630 has been spent from this account, leaving $221,370 available for expenditure. Background: The Storefront Modernization Program provides a financial incentive to property owners and their commercial tenants to reinvest in the exterior appearance of their property or business. Eligible exterior improvements include signage, awnings, tuckpointing, windows, doors, and other structural and aesthetic features visible from the public right of way. Applicants are eligible to receive a forgivable loan of up to 50% of the total qualifying project cost. Applicants must obtain three written bids for the renovation work proposed, with at least one of the three bids being provided by an Evanston-based contractor. The program is intended to help improve the aesthetics of a commercial building while simultaneously improving the overall aesthetics of a business district. (For more detailed information, please refer to the Program Guidelines online.) Memorandum 172 of 590 Summary: The property owner, Bob Amado, is seeking funding to assist with painting and restoration of windows and metalwork on the building at 601 Dempster Street. Located at the corner of Dempster Street and Chicago Avenue, them multi-unit building houses a number of businesses and has over 300 feet of frontage along Chicago Avenue, Dempster Street, and Sherman Place. The average of the three estimates provided for the scope of work described was $12,622.67, making 601 Dempster eligible for a maximum reimbursement of $6,311.33 under the program guidelines for a 50/50 cost- sharing of the total amount. Based on the building frontage and bids obtained for this project, staff recommends that the Administrative and Public Works Committee recommend to City Council approval of financial assistance for this project for the total amount not to exceed $6,311.33. Attachments: Storefront Modernization Program Application for 601 Dempster Street 173 of 590 174 of 590 175 of 590 9/12/2015 Project ID: 14824 Home Phone:Customer Address:Project Address:Alternate Phone: Bob Amado 603 Dempster Evanston, IL 60201 All work to be completed in workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. We carry a contractor's liability insurance and our workers are fully covered by Workman's Compensation Insurance. 847-475-7676 protex@comcast.net WE PROPOSE: hereby to furnish material and labor - complete in accordance with above and attached ___ specification(s), for the sum(s) above. One third due upon acceptance; 2nd third due after one week of work; balance due upon completion. 18% APR applied to bills due past 30 days. Invoices not paid in full within 30 days will void all guarantees. ACCEPTANCE OF PROPOSAL: The above prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. EPA PAMPHLET RECEIPT: Your signature on this estimate confirms your receipt of the lead hazard information pamphlet informing you of the potential risk of the lead hazard exposure from renovation activity to be performed in your dwelling unit. Signature:_____________________________________ Date of Acceptance:___________________________ Note: This proposal may be withdrawn by us if not accepted within 30 days. Authorized Signature:_____________________________________ We hereby submit prices to prepare as specified and apply one coat (unless otherwise specified) of paint on: PAYMENT TO BE MADE AS FOLLOWS: Olli Hertto, Pres. Date: AREA:SPECIFICATIONS:PRICE: Exterior Scrape, prime and paint the metal cornice / eaves at 601 Dempster building. Include bay window complete. 9,600.00 Misc.All repair work to be done at $75. / hr. + materials by riveting metal pieces as necessary. All caulking with polyurethane based caulking is included. Most work to be done from a scissor lift. Estimated time 10 hrs Any possible permit costs are NOT included. 750.00 EPA Law Beginning April 22, 2010, federal law will require that contractors performing renovation, repair and painting projects that disturb lead-based paint in homes, child care facilities, and schools built before 1978 to be certified and follow specific work practices to prevent lead contamination. 176 of 590 177 of 590 178 of 590 179 of 590 Google Maps Image capture: Oct 2012 © 2016 Google Street View - Oct 2012 Evanston, Illinois Dempster St Dempster Street frontage 180 of 590 Google Maps Image capture: Jul 2015 © 2016 Google Street View - Jul 2015 Evanston, Illinois Chicago Ave 181 of 590 Google Maps Image capture: Jun 2007 © 2016 Google Street View - Jun 2007 Evanston, Illinois Sherman Pl Frontage on Sherman Place 182 of 590 For the City Council meeting of May 23, 2016 Item A3.13 Business of the City by Motion: Storefront Modernization Program Application for 607 Howard Street For Action To: Honorable Mayor and Members of the City Council Administrative and Public Works Committee From: Paul Zalmezak, Acting Economic Development Division Manager Cindy Plante, Economic Development Specialist Subject: Storefront Modernization Program Application for 607 Howard Street – Sweet Temptations Bakeshop Date: May 20, 2016 Recommended Action: Staff recommends City Council approval of financial assistance through the Storefront Modernization Program to Sweet Temptations Bakeshop at 607 Howard Street in an amount not to exceed $1,203.83 for the installation of an awning. This agenda item is being presented to the Administrative and Public Works Committee because the May 25 meeting of the Economic Development Committee was cancelled. Funding Source: Staff recommends utilizing funds from the Economic Development Fund’s Business District Improvement Fund (225.21.5300.65522). The approved Fiscal Year 2016 Budget allocated a total of $250,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $28,630 has been spent from this account, leaving $221,370 available for expenditure. Background: The Storefront Modernization Program provides a financial incentive to property owners and their commercial tenants to reinvest in the exterior appearance of their property or business. Eligible exterior improvements include signage, awnings, tuckpointing, windows, doors, and other structural and aesthetic features visible from the public right of way. Applicants are eligible to receive a forgivable loan of up to 50% of the total qualifying project cost. Applicants must obtain three written bids for the renovation work proposed, with at least one of the three bids being provided by an Evanston-based contractor. The program is intended to help improve the aesthetics of a commercial building while simultaneously improving the overall aesthetics of a business district. (For more detailed information, please refer to the Program Guidelines online.) Memorandum 183 of 590 Summary: Sweet Temptations Bakery opened at 607 Howard in January of 2016 and is a family- owned business producing pastries, cookies, and custom-made cakes. The storefront has 19 feet of frontage along Howard Street, and currently has very little signage. The owners are seeking funding assistance for the installation of a new awning that will help advertise the business to passing pedestrians and motorists while also providing shade. The applicant has submitted three bids for the proposed scope of work, including at least one from an Evanston-based contractor as is required under the program guidelines. The average of the three bids submitted for the proposed awning work was $2,407.66. Based on the building frontage and bids obtained for this project, staff recommends that the Administrative and Public Works Committee recommend to City Council approval of financial assistance for this project for the total amount not to exceed $1,203.83. Attachments: Storefront Modernization Program Application for Sweet Temptations Bakery at 607 Howard Street 184 of 590 5/5/2016 Wufoo · Entry Manager https://cityofevanston.wufoo.com/entries/2016storefrontmodernizationprogram/1/3 #102016 Storefront Modernization Program Property Address * 607 Howard St Property PIN *11302100250000 Year Property was constructed 1939 Length of store frontage (feet): *19 Is this property a historic landmark?No Applicant Name: *Eric Oropeza Applicant Address: *1538 W Ardmore apt1 Email *eforopeza@gmail.com Phone Number (773) 954-2578 Name of business (if applicable):Sweet Temptations Bake Shop Applicant is: *Tenant Name(s) of business(es):Sweet Temptations Bake Shop Business Owner Name(s):Eric Oropeza Date of lease expiration (if applicable):4/30/2018 How many years has the business been at this location? less than 1 Provide a description of the ground floor business(es) at this location (500 words max). There is 3 businesses my own which is the bakery, next to us is a cleaners and the a hair salon. All of the them no signs out front or the wall. We just have window signs. Our store front ranges from 6 by 17 beet wide , after that our kitchen starts towards the end. Property Owner Name:Sam Prassinos Property Owner Address: Property Owner Phone Number:(847) 962-6142 Property Owner Email:sprassinos@gmail.com Is the property currently for sale?No What type(s) of improvements are you Signage/awnings185 of 590 5/5/2016 Wufoo · Entry Manager https://cityofevanston.wufoo.com/entries/2016storefrontmodernizationprogram/2/3 What type(s) of improvements are you planning to make? (check all that apply) * Signage/awnings Provide a narrative of your proposed project. Include information on portions of the building that will be improved and what particular work activities will be completed. (500 words max) * I plan to put a bigger sign for my storefront for more visible view and protect my products from the sun. New customers come and they always say that they didn't there was a bakery there. With the awning I hope to get more attention and grow the business on Howard. Also the building would look approachable and have a better look. A company will have to come install the awing on the brick wall we have in the front according to Evanston's guidelines. Provide a narrative of sustainability measures that will be employed in this project (500 words max) With this project I hope my business will grow and have more people come to the Howard area and are not scared to around. Not only promote my own business but all of the Howard businesses. Provide a narrative of how your proposed project will improve accessibility at your building (500 words max) More people will the notice the theres a bakery there and try it out and hopefully we get more customers. To become a well known business on Howard. Upload 3 current photos of the building for which you are applying. img_5130.jpg 2.72 MB · JPG img_5133.jpg 2.98 MB · JPG img_5259.jpg 404.37 KB · JPG Upload 3 contractor estimates for the project(s) being proposed. sweettemptationbakeshop_ev.pdf 223.50 KB · PDF rb_sweet_temptations.pdf 71.93 KB · PDF img_5373.jpg 99.49 KB · JPG If applicant is not the owner of the building for which funding is sought, upload a letter of support from the property owner. "I certify that all of the information contained in this document, all Eric Oropeza 186 of 590 5/5/2016 Wufoo · Entry Manager https://cityofevanston.wufoo.com/entries/2016storefrontmodernizationprogram/3/3 contained in this document, all statements, information, and exhibits that I am submitting for the property listed in this form under 'property information' is true and accurate and to the best of my knowledge. I certify that I have reviewed the Program Guidelines and Program Agreement form associated with the City of Evanston's Facade Improvement Program." (Type name below for signature). * Date *Thursday, May 5, 2016 Created 5 May 2016 1:18:28 AM PUBLIC 107.215.183.135 IP Address 187 of 590 188 of 590 189 of 590 190 of 590 16999 Van Dam Road South Holland, IL 60473 Website:www.chesterfieldawning.com Phone (708) 596-4434 Fax: (708) 596-9469 Sweet Temptations 607 Howard St. Evanston, IL. 60202 P: 847-859-6392 P: 773-341-6994 (Juan) E: stbakeshop@gmail.com Date: May 3, 2016 Contract/Estimate One (1) canvas awning made and installed. Style: Straight style canvas awning with wings (sides) and 8” double front bar. Sizes: 1 @ 209” wide x 24” projection x 48” drop (114” clearance off ground) Material: Sunbrella #4621 True Brown – to be confirmed Frame: 1” sq. aluminum – standard mill finish silver – cutouts needed for soldier brick Graphics: Sweet Temptations Bake Shop w/ logo – custom cakes / pastries / cookies Method: Painted Pink Does not include: Lights, electric, eggcrating, bottom covers, special shop drawings (engineered approved) or any city, village or town permits, including public way. Does include: Standard Chesterfield Awning Co. labor and insurance Any permits needed will be an additional cost. Total Price… $2,508.00 + permit Down Payment ….___________ Balance due …….___________ Installation: Approx. 6-8 weeks upon down payment Installation time subject to change depending on delayed graphics approvals or outsourced graphics Terms: 50% down, balance upon installation Customer _________________________ Date: __________ Sales: Russell Boersma After the company goes into production on this merchandise, this contract cannot be canceled and the purchaser is responsible for the whole amount contracted herein. The merchandise is the property of the Chesterfield Awning Company, Inc. until the whole amount of the contract is paid in full. A service charge of 1 ½ percent monthly will be added to any unpaid balance after 30 days from installation. This is an effective annual rate of 18 percent. CHECKVELOCITY: If your check is returned for non-sufficient funds, you expressly authorize your account to be electronically debited or bank drafted for the amount of the check plus any applicable fees. The use of a check for payment is your acknowledgement and acceptance of this policy and its terms and conditions. www.checkvelocity.com 800-430-2370 191 of 590 March 31, 2016 Juan Oropeza Cell 773-341-6994 Sweet Temptations Bake Shop Store 847-8596392 607 Howard St. Email kalimba773@gmail.com Evanston, IL 60202 PROPOSAL 1 Traditional style stationary awning with end wings and stationary valance manufactured complete and installed on the south face front of the building. Frame made of welded 1” square and ½” round galvanized steel silver tubing, with the welds ground, primed and painted to match the tubing. Using Sunbrella non-fire retardant awning fabric #4621, True Brown, with the fabric attached to the frame using the lace-on fabric attachment method. Size: 17’4” w x 5’0” h including valance x 3’6” out 1960.00 Graphics to be Pink applied letters on the roof of the awning to read as your image received: 450.00 Graphics to be Pink applied letters and numbers on the valance of the awning to read as your image received: 505.00 $2915.00 -Any or all lettering/logos require an electronic file formatted as .eps or .ai or .pdf file. Artwork set-up and/or clean-up fees may apply at $75.00/hour. -Permit to be applied for by, but at no cost to Evanston Awning Co., prior to production or installation. -Prior to our receipt of the full contract with 50% deposit, fabric samples and shop drawings (limit of (2) revisions) will be provided for owners approval and city permits upon our receipt of a 10% drawing deposit, which is non-refundable but applicable to the full contract once all approvals are received. -Installation to be determined, weather permitting, upon our receipt of the signed contract, 50% deposit of the total order and fabric color selections. The balance is due on installation. This proposal becomes a bona fide contract when signed and returned. -To clean the awning with SGS applied graphics use a mild soap and water solution, same as other Sunbrella applications. Use mild soap and water applied with a sponge or soft brush. Do not use a strong scrubbing motion. Do not use a power sprayer/washer. While still on the frame, the graphics portion of the awning should be cleaned by washing/brushing from the vinyl portion out, away from the edge of the vinyl. This will help to prevent damaging the "edge" of the graphics which could lead to "lift off." Rinse thoroughly with clean water. Thank you, George Schaefer, CPP, Sales Manager Please proceed with the order described above. I grant Evanston Awning Co. a security interest in this merchandise until paid, unless prohibited by law. Signed___________________________________________________________Date_______________ Enclosed is my check for 50% deposit in the amount of $ ________________ or please charge my credit card (VISA, MasterCard or Discover) with the understanding that there may be a 3% fee for charges over $1000.00 added to the contract amount. Credit card type ______________________________________ Acct # _________________________________________3# Security code _________ Exp.__________ Credit card billing address # and zip code __________________________________________________ 2801 Central St., Evanston, IL 60201 847-864-4520 Fax: 847-864-5886 evanstonawnings.com 192 of 590 For City Council meeting of May 23, 2016 Item A4 Resolution 38-R-16 - Northwestern University Parking Lease For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Director of Administrative Services Rickey A. Voss, Parking/Fleet Manager Subject: Resolution 38-R-16 Northwestern University Parking Lease Date: May 12, 2016 Recommended Action: The Transportation/Parking Committee and staff recommend that the City Council adopt Resolution 38-R-16 authorizing the City Manager to enter into a one-year parking lease with Northwestern University (633 Clark, Evanston, IL 60208) for 50 parking spaces at a market rate of $85 per space, per month at the 525 Church Street parking garage. The lease will be effective June 1, 2016 – May 31, 2017. Funding Source: Parking Fund Revenue Account 505.19.7025.53510 Background: In April of 2015, Northwestern University indicated a desire to enter into a multi-year parking lease with the City of Evanston to park up to 100 vehicles at the Church Street parking garage. The Transportation/Parking committee reviewed current/projected usage of the garage, changes in area parking restrictions and potential other demand for spaces at this garage and opted for a single year lease for 50 spaces. Northwestern will be charged a market rate of $85.00 per space, per month for total revenue of $51,000 for the life of the lease. The selection of the garage is based on the close proximity to the Northwestern University campus and the current occupancy rate of 50% provides ample space in a deck with 600 spaces. There is a plan to develop a bicycle lane on Chicago Avenue from Davis Street to Sheridan Road. According to Traffic Engineering the plan would eliminate an estimated 52 parking spaces from Chicago Avenue and therefore push additional traffic into the garage. Memorandum 193 of 590 The following table provides the average occupancy rates for 600 spaces over the past 5 years and an estimated occupancy rate for the next 5 years. The City of Evanston and Northwestern University would maintain the right to negotiate additional one-year leases on an annual basis inclusive of any rate increases that might be put into place citywide. Attachments: Resolution 38-R-16 Draft Lease The Church Street Garage Year Average Car Count at 10:00 am Average Car Count at 2:00 pm Occupancy per 600 Spaces at 10:00 am Occupancy per 600 Spaces at 2:00 pm 2010 298 267 50%45% 2011 256 261 43%43% 2012 314 307 52%51% 2013 281 308 47%51% 2014 278 331 46%55% 2015 315 365 52%61% Five year forecast at an estimated 3.25% per year increase in occupancy. 2016 324 376 54%63% 2017 335 388 56%65% 2018 346 401 58%67% 2019 357 414 60%69% 2020 369 427 61%71% 194 of 590 38-R-16 A RESOLUTION Authorizing the City Manager to Enter into One Year Lease Agreement for Fifty Parking Spaces at the 525 Church Street Parking Garage with Northwestern University BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to sign a one (1) year parking lease (June 1, 2016 through May 31, 2017) (the “Lease”) by and between the City of Evanston and Northwestern University for parking spaces at 525 Church Street. The lease is attached hereto as Exhibit A and incorporated herein by reference. SECTION 2: That the City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the lease as may be determined to be in the best interests of the City. SECTION 3: That this Resolution 38-R-16 shall be in full force and effect from and after its passage and approval in the manner provided by law. ________________________________ Elizabeth B. Tisdahl, Mayor Attest: ___________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 195 of 590 38-R-16 ~2~ EXHIBIT A PARKING LEASE AGREEMENT 196 of 590 1 PARKING LEASE AGREEMENT FOR PARKING IN THE 525 CHURCH STREET GARAGE BETWEEN THE CITY OF EVANSTON AND NORTHWESTERN UNIVERSITY 197 of 590 2 TABLE OF CONTENTS 1. Date and Parties. . ........................................................................................................ 3 2. Leased Premises.. .......................................................................................................... 3 3. Lease Term. ................................................................................................................. 3 4. Rent. ............................................................................................................................ 3 5. Transponders. . ............................................................................................................. 3 6. Non-Exclusive Use ....................................................................................................... 4 7. Renewal......................................................................................................................... 4 8. Compliance with Law ................................................................................................... 4 9. Landlord Repair Responsibility .................................................................................... 4 10. Tenant Alterations ......................................................................................................... 5 11. Utilities .......................................................................................................................... 5 12. Liens .............................................................................................................................. 5 13. Insurance to be Maintained by Tenant .......................................................................... 5 14. Casualty/Restoration ..................................................................................................... 6 15. Eminent Domain ........................................................................................................... 6 16. Assignment, Subletting and Ownership ........................................................................ 7 17. Signs .............................................................................................................................. 7 18. Surrender of Leased Premises ....................................................................................... 7 19. Indemnification ............................................................................................................. 7 20. Holdover ....................................................................................................................... 7 21. Tenant Default .............................................................................................................. 8 22. Landlord’s Remedies .................................................................................................... 8 23. Time is of the Essence .................................................................................................. 9 24. Successors and Assigns................................................................................................. 9 25. Quiet Enjoyment ........................................................................................................... 9 26. Prior Agreements/Amendments .................................................................................... 9 27. Sale of Premises ............................................................................................................ 9 28. Notices ........................................................................................................................ 10 29. Tenant and Landlord Mutual Environmental Indemnity ........................................... 10 198 of 590 3 PARKING LEASE AGREEMENT 1. Date and Parties. This Parking Lease Agreement (“Agreement”) is made on this _____ day of ______________ 2016 (the “Lease Commencement Date”), by and between the City of Evanston, an Illinois municipal corporation (“City” or “Landlord”), and Northwestern University (“Northwestern” or “Tenant”). 2. Leased Premises. Landlord is the fee owner of certain property legally described in Exhibit A, attached hereto and incorporated herein, and commonly known as 525 Church Street. Landlord hereby leases to Tenant and Tenant hereby leases from Landlord fifty (50) covered garage parking spaces at 525 Church Street, Evanston, Illinois; the fifty (50) covered parking spaces shall be referred to as the “Leased Premises.” The Leased Premises are being operated and managed by SP Plus Corporation (“SP Plus” “Management Company”). 3. Lease Term. The initial term of this Lease shall start on the Lease Commencement Date and continue for one (1) year, or twelve (12) months (the “Initial Term”). Subject to the notice requirements of this Agreement, and provided that at the time of such notice the Tenant is not then in Default (as herein defined) under the terms of this Lease, the Tenant is hereby granted the right (each, a “Renewal Option”) to renew the Initial Term of this lease in one (1) year term increments (each, a “Renewal Term”). The Tenant shall exercise each Renewal Option, if at all, by noticing the Landlord in writing of its intent to renew within sixty (60) days of the expiration of the then current term. All of the terms and provisions of this Lease shall apply to each Renewal Term. In the event the Tenant timely exercises a Renewal Option, the Landlord and the Tenant each agree to execute an amendment to this Lease in a form reasonably acceptable to both Parties reflecting the extension of the term by the Renewal Term. If no Renewal Option is exercised by the Tenant, the term of this Lease shall end on the last day of the twelve month, unless terminated at an earlier date. 4. Rent. The Tenant agrees to pay the Landlord as a lease fee the standard parking rent (“Rent”) for the parking spots located at 525 Church Street in monthly installments of $85.00 per parking spot on or before the first day of each and every successive month during the Lease Term. All Rent and other charges due under this Lease shall be made payable to SP Plus. Landlord may, in its sole discretion, change the Rent at any time during the Term by giving Tenant no less than thirty (30) days prior written notice. Notwithstanding anything to the contrary in this Agreement, changes to the Rent made pursuant to this Section shall not require a written amendment to this Agreement and shall be deemed effective upon Tenant’s receipt of Landlord’s notice as required in this Section. 5. Proximity Card. Tenant shall be issued a total number of proximity cards equivalent to the total number of parking spaces required by the Tenant as provided for in this Agreement. The Proximity cards will be supported by License Plate Recognition. The cost of the proximity cards shall be at the Tenant’s sole expense and shall be 199 of 590 4 provided by the Landlord. Tenant is solely responsible for maintaining and insuring proper use of all proximity cards. Any attempt to manipulate or circumvent any parking procedures or the provisions of this Agreement may result in immediate revocation of parking privileges. Tenant acknowledges that the proximity card must be used upon entry and exit to the 525 Church Street garage. Absent such use, Tenant may be subject to the daily parking rate for said facility. Tenant acknowledges that a replacement charge for lost or damages proximity cards will be imposed by Landlord at the Tenant’s sole expense. 6. Non-Exclusive Use: Tenant shall have non-exclusive use of the Leased Premises only for parking purposes. The Tenant acknowledges and agrees that only intended and registered users of 525 Church Street, Evanston, Illinois will be permitted to use the parking spaces located on the Leased Premises. Vehicles parked in the aforesaid parking lot located at 525 Church Street that are not registered will be subject to being ticketed and/or towed. 7. Renewal. Tenant must notify Landlord, in writing, of its desire to renew the Agreement within 120 days of expiration of the term. The parties will negotiate the lease and enter into a new and separate agreement. Following the expiration of the one (1) year anniversary of the Agreement, the Agreement can be modified every year thereafter but not before, during any calendar year in the preceding one (1) year term per the annual parking report. Any amendments to the number of parking spaces leased from the Landlord or any other amendments to th e Agreement, including term extensions, shall be approved by the City Council as an amendment to the Agreement. 8. Compliance with Law. Tenant shall not use the Leased Premises, or permit anything to be done in or about the Leased Premises, which will in any way conflict with any law, statute, ordinance or governmental rule or regulation now in force or which may hereafter be enacted or promulgated. 9. Landlord Repair Responsibility. Landlord shall repair and maintain the Leased Premises, including snow removal, paving, repair of potholes, and curb cuts. Landlord shall not be liable for any failure to make such repairs or to perform any maintenance if need for such repair is due to the neglect on the part of the Tenant. Tenant shall provide Landlord with written notice of any repairs needed and Landlord shall address said repair(s) within a reasonable time to be agreed between City and Tenant. There shall be no abatement of Rent, and no liability of Landlord by reason of any injury to, or interference with, Tenant’s business arising from the making of any repairs, alterations or improvements in or to any portion of the Leased Premises or in or to fixtures, appurtenances and equipment therein. The provisions of this section shall not apply in the case of damage or destruction by fire or other casualty or a taking under the power of eminent domain. 200 of 590 5 10. Tenant Alterations. Except as otherwise specifically provided in this Lease, Tenant shall not, at any time during the Lease Term, make any alterations, decorations, additions, or improvements to the Leased Premises (hereinafter collectively referred to as “Alterations”), without Landlord’s prior written consent, which shall not be unreasonably withheld. In the event that Landlord consents to the performance of any such Alterations, Landlord may impose on Tenant whatever requirements or conditions Landlord may deem appropriate in connection with the performance of such Alterations (e.g. insurance, performance bond, lien waivers, plans and specifications, permits and licenses). 11. Utilities. Landlord shall be responsible for and pay for all utilities supplied to the Leased Premises. 12. Liens. Tenant shall not cause or permit any mechanic’s lien to be filed against the Leased Premises by reason of, or due to, or as a result of, any work, labor, services, or materials performed at, or furnished to, the Leased Premises, to Tenant, or to anyone holding the Leased Premises through or under Tenant. If any such mechanic’s lien shall at any time be filed, Tenant shall immediately cause the same to be discharged of record by payment, bond, order of a court of competent jurisdiction or otherwise; provided, however, that Tenant shall have the right to contest any and all such liens provided security which is satisfactory to Landlord, in its sole discretion, is deposited with Landlord and such lien is dismissed within sixty (60) days from the filing date of said lien. Subject to the immediately preceding sentence, in the event that Tenant fails to cause any such lien to be discharged within thirty (30) days after being notified of the filing thereof and before judgment or sale thereunder, then, in addition to any other right or remedy of Landlord, Landlord may, but shall not be obligated to, discharge the same by paying the amount claimed to be due, or by bonding or other proceeding deemed appropriate by Landlord, and the amount so paid by Landlord, together with all costs and expenses (including, but not limited to, reasonable attorney’s fees), incurred by Landlord in procuring the discharge of such lien, shall be deemed to be additional rent and shall immediately become due and payable by Tenant to Landlord on the first day of the next following month. 13. Insurance to be Maintained by Tenant. Tenant shall, at its sole cost and expense, at all times during the Term obtain and pay for and maintain in full force and effect the following insurance policy or policies: (a) “All-Risk” Property Coverage. “All Risk” property insurance on a replacement cost basis, covering all of the Tenant’s personal property, merchandise, trade fixtures, furnishings and equipment, and all leasehold improvements installed in the Leased Premises by, or on behalf of, Tenant in an amount not less than the full replacement cost of all such property. (b) Liability Coverage. Commercial general public liability to comply with any conditions of this Lease, umbrella liability insurance, covering Tenant against any claims arising out of liability for bodily injury and death and personal injury and property damage occurring in and about the Leased Premises, and otherwise resulting from any acts and operations of Tenant, its agents and employees, with limits of not less than a 201 of 590 6 total combined single limit of $1,000,000.00 per occurrence and $2,000,000.00 annual general aggregate. Such insurance shall include, inter alia: (i) ”occurrence” rather than “claims made” policy forms; (ii) all insurable liability assumed by the Tenant under the terms of this Lease; (iii) premises medical expenses in an amount not less than $5,000.00 per person, per accident; (iv) the Landlord and any other parties designated by Landlord (including, but not limited to, its beneficiary, its general partners and its managing agent) shall be designated as additional insured(s); and (v) severability of insured parties. (c) Workers’ Compensation Coverage. Workers’ compensation and employer’s liability insurance in the state of Illinois. A Copy of Liability insurance Certificate required pursuant to this Paragraph shall be delivered to Landlord prior to the Rent Commencement Date. If Tenant fails to submit such certificate to Landlord within the specified time, or otherwise fails to obtain and maintain insurance coverage in accordance with this Paragraph then Landlord, at Landlord’s sole option, may, but shall not be obligated to, procure such insurance on behalf of, and at the expense of, the Tenant, and if Landlord exercises such right and expends any funds to obtain such insurance, Tenant shall reimburse Landlord for such amounts upon demand, it being understood that any such sums for which Tenant is required to reimburse Landlord shall constitute additional Rent under this Lease. 14. Casualty/Restoration. In the event the Leased Premises are damaged by fire, explosion or any other casualty to the extent which is less than twenty-five percent (25%) of the full replacement cost of the Leased Premises and none of the events described in the next succeeding sentence of this Paragraph shall have occurred, the damage shall be repaired by Landlord within a reasonable time period thereafter, and that in no event shall Landlord be required to repair or replace Tenant’s signage, fixtures and any work performed by Tenant. In the event of any such damage by fire, explosion or any other casualty, and (a) Landlord is not required to repair as hereinabove provided, or (b) the Leased Premises are damaged to the extent of twenty-five percent (25%) or more of the full replacement cost of the Leased Premises, Landlord may elect either to (i) repair or rebuild the Leased Premises or the building or buildings respectively, or (ii) terminate this Lease. Tenant shall also have the right to terminate the lease, if damage due to any of the above exceeds 25 % of the aggregate full replacement cost. Landlord shall make such election by giving notice of such election in writing to Tenant within ninety (90) days after the date of the event causing the damage. If Landlord is required or elects to repair the Leased Premises as herein provided, Tenant shall promptly commence and diligently complete ‘Tenant’s work), at Tenant’s expense. Tenant’s rent shall be abated during this period. 15. Eminent Domain. (a) More than 50% Taken: If 50 percent (50%) or more of the Premises are taken for a public or quasi-public use, this lease will terminate as of the date of the physical taking, and the Parties will be released from all further liability. (b) Less than 50% Taken: If the taking affects less than 50 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the 202 of 590 7 Premises and place them in tenantable condition within 90 days after the date of the actual physical taking. (c) Abatement of Rent: During any repair, Tenant will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenant will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement. (d) Right to Condemnation Award: Any award made in any condemnation proceeding for the taking of any part of the Premises will be the sole property of Landlord. 16. Assignment, Subletting and Ownership. Any attempt or purported transfer, assignment, subletting, mortgage, or agreement (hereinafter collectively referred to as a “Transfer”) without Landlord’s and Management Company’s prior written consent shall be void and of no force or effect and shall not confer any interest or estate in the purported transferee. However, Tenant shall remain liable for any and all rents and monies due Landlord up to and including the date of such termination and shall not be relieved of its obligations and responsibilities to pay all amounts due to Landlord. 17. Signs. Tenant may not erect or install any signage, of any nature or design, without Landlord’s prior written consent and without following the submission and approval process set forth in the City Code. 18. Surrender of Leased Premises. Tenant shall, at its sole cost and expense, remove, at the termination of this Lease (by lapse of time or otherwise), remove such of the alterations and additions and signs made or installed by Tenant as Landlord ma y request; repair any damage caused by such removal. 19. Indemnification. Except as otherwise provided in this Agreement, Tenant shall protect, indemnify and save Landlord and its officers, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from injury to persons or damage to property on the Leased Premises, arising out of or in connection with Tenant’s use or occupancy of the Leased Premises or Tenant’s activities on the Leased Premises, or contracts entered into for work on the Leased Premises, or arising from any negligent or willful act of Tenant. Tenant shall pay for all of Landlord’s costs of suit and attorneys’ fees and expenses. 20. Holdover. On the last day of the Lease Term, or upon any earlier termination of this Lease, or upon any re-entry by Landlord upon the Premises, Tenant shall quit and surrender the Premises to Landlord “broom-clean” and in good order, condition and repair, except for ordinary wear and tear and such damage or destruction as Landlord is 203 of 590 8 required to repair or restore under this Lease, and Tenant shall remove all of the Tenant’s personal property therefrom, except as otherwise expressly provided in this Lease. If Tenant remains in possession after the Expiration Date or after any earlier termination date of this Lease or of the Tenant’s right to possession (a) Tenant shall be deemed a tenant at will; (b) Tenant shall pay hundred percent (100%) of the Minimum Rent last prevailing hereunder, (c) there shall be no renewal or extension of this Lease by operation of law, and (d) the tenancy at will may be terminated upon thirty (30) days’ notice from Landlord; or, at the sole option of Landlord expressed by written notice to Tenant, but not otherwise, such holding over shall constitute a renewal of this Lease for a period of one (1) year on the same terms and conditions as provided in this Lease, except that the Minimum Rent shall be as specified in this Paragraph. 21. Tenant Default. The occurrence of any one or more of the following events shall constitute a default and breach of this Lease by Tenant: (a) If Tenant fails to pay any Rent or any other charges required to be paid by Tenant; or (b) If Tenant fails to promptly and fully perform any other covenant, condition or agreement contained in this Lease and such failure continues for thirty (30) days after written notice thereof from Landlord to Tenant; provided, however, that if the nature of any such default is such that the same cannot be cured within thirty (30) days, Tenant shall have such additional period of time as may be necessary to cure such default provided that it commences to cure said default within the thirty (30) day period and proceeds diligently thereafter to complete such cure, and provided further that such default is cured within one hundred and twenty (120) days from the date of Landlord’s notice to Tenant; or (c) If in any proceeding or action which Tenant is a party, a Trustee, or receiver, agent or custodian is appointed to take charge of the Leased Premises or Tenant’s Property (or has the authority to do so) for the purpose of enforcing a lien against the Leased Premises or Tenant’s Property; or (d) Tenant, or its employees while working at the Leased Premises, commits any crime which constitutes a misdemeanor or felony; or (e) Tenant shall fail to maintain the insurance coverage as set forth herein; or (g) Tenant shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy. 22. Landlord’s Remedies. In the event of Tenant’s default hereunder, then in addition to any other rights or remedies Landlord may have under any law, Landlord shall have the right, at Landlord’s option, upon giving notice to tenant, to do the following: 204 of 590 9 (a) Remedies. In the event of any breach of this Lease by Tenant, Landlord at its option, and after the proper notice may, in addition to all other rights and remedies provided in this Lease, at law or in equity to terminate this Lease and Tenant’s right of possession of the Leased Premises, and recover all damages to which Landlord is entitled under law. (b) Landlord may, at Landlord’s option, enter into the Leased Premises, remove Tenant’s signs and other evidences of tenancy. Any such property of the Tenant not retaken from storage by the Tenant within thirty (30) days after the end of the Term, however terminated, shall be conclusively presumed to have been conveyed by the Tenant to the Landlord under this Lease as a bill of sale, without further payment or credit by the Landlord to the Tenant. 23. Time is of the Essence. Time is of the essence of this Lease and each and all of its provisions in which performance is a factor, and all provisions herein and all provisions relating thereto, shall be strictly construed. 24. Successors and Assigns. All of the provisions hereof shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors and assigns. No third party, other than such heirs, legal representatives, successors and assigns, shall be entitled to enforce any or all of the provisions of this Lease or shall have any rights hereunder whatsoever. 25. Quiet Enjoyment. Upon Tenant paying the Rent reserved hereunder and observing and performing all of the covenants, conditions and provisions on Tenant’s part to be observed and performed hereunder, Tenant shall have quiet possession of the Leased Premises for the entire Lease Term hereof, subject to all the provisions of this Lease. 26. Prior Agreements/Amendments. This Agreement contains all of the agreements of the parties hereto with respect to any matter covered or mentioned in this Agreement, and no prior agreements or understanding pertaining to any such matters shall be effective for any purpose. No provision of this Agreement may be amended or added to except by an agreement in writing signed by the parties hereto or their respective successors in interest. 27. Sale of Premises. In the event of any sale of the Leased Premises by Landlord, Landlord shall be and is hereby entirely freed and relieved of all liability under any and all of its covenants and obligations contained in or derived from this Lease arising out of any act, occurrence or omission occurring after the consummation of such sale; and the purchaser, at such sale or any subsequent sale of the Leased Premises shall be deemed, without any further agreement between the parties or their successors in interest or between the parties and any such purchaser, to have assumed and agreed to carry out any and all of the covenants and obligations of the Landlord under this Lease. 205 of 590 10 28. Notices. Notices and demands required or permitted to be given hereunder shall be given by personal delivery or reputable overnight courier (such as Federal Express), or registered or certified mail to: Tenant: Northwestern University Attn: ______________________ 633 Clark Street Evanston, IL 60201 Landlord: City of Evanston Attn: City Manager 2100 Ridge Avenue Evanston, IL 60201 with a copy to: City of Evanston Attn: Corporation Counsel 2100 Ridge Avenue Evanston, IL 60201 29. Tenant and Landlord Mutual Environmental Indemnity. (a) Definitions. For purposes of this Paragraph, “hazardous substance” means any matter giving rise to liability under the Resources Conservation Recovery Act (“RCRA”), 42 U.S.C. Section 6901 et seq., the Comprehensive Environmental Response, Compensation and Liability Act (“CERCLA”), 52 U.S.C. Sections 9601 et seq., the Illinois Environmental Protection Act (IEPA), or any common law theory based on nuisance or strict liability, including without limitation, petroleum products, asbestos, polychlorinated biphenyls, radioactive materials and all other dangerous, toxic or hazardous pollutants, contaminants, chemicals, materials or substances listed or identified in, or regulated by, any federal, state, county, municipal, local or other statutes, laws, ordinances and regulations. (b) Prohibition. Tenant and Landlord shall not conduct or authorize the generation, transportation, storage, treatment or disposal, on the Leased Premises of any hazardous substance without prior written authorization by Landlord, which authorization may be withheld in Landlord’s sole discretion, and the Tenant’s failure to comply with the provisions of this paragraph shall constitute a default under this Lease. (c) Remedial Action. If the presence, release, threat of release, placement on or in the Leased Premises, or the generation, transportation, storage, treatment, or disposal the Leased Premises of any hazardous substance due to the operation of tenants business: (i) gives rise to liability (including, but not limited to, a response action, remedial action, or removal action) under RCRA, CERCLA, the IEPA, or any common law theory based on nuisance or strict liability, (ii) causes an adverse public health effect, or (iii) pollutes, or threatens to pollute, the environment, Tenant shall promptly take, at Tenant’s sole cost and expense, any and all remedial and removal action necessary to clean up the Leased 206 of 590 11 Premises, and mitigate exposure to liability arising from the hazardous substance, whether or not required by law. (d) Indemnification of Landlord. Except as otherwise provided in this Agreement, Tenant shall protect, indemnify and save Landlord and its officers, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses from any and all environmental liability claims, specifically claims related to RCRA, CERCLA, the Clean Water Act, and claims of personal liability by third parties. Tenant shall pay for all of Landlord’s costs of suit and attorneys’ fees and expenses. [SIGNATURES ON FOLLOWING PAGE] 207 of 590 12 IN WITNESS WHEREOF, Landlord and Tenant have executed this Lease the day and year first above written. LANDLORD: CITY OF EVANSTON An Illinois municipal corporation By: __________________________________ Its: City Manager Print Name: Wally Bobkiewicz TENANT: NORTHWESTERN UNIVERSITY By: Its: Print Name: MANAGEMENT COMPANY SP PLUS By:_________________________________ Its: Print Name: 208 of 590 13 EXHIBIT A LEGAL DESCRIPTION PARCEL 5: GARAGE LEVEL 4 THE PROPERTY SPACE AND A PORTION OF A MULTI-STORY BIDING AT THE NORTHEASTERLY CORNER OF CHURCH STREET AND CHICAGO AVENUE, EVANSTON, ILLINOIS AND KNOWN AS CHURCH STREET PLAZA LYING THE BOUNDARIES PROJECTED VERTICALLY UPWARD FROM THE SURFACE OF THE EARTH OF THAT PART OF LOT 1 IN CITY OF EVANSTON’S CONSOLIDATION OF ALL THAT PART OF LOT 1 IN PLAT OF CONSOLIDATION OF THE SOUTH 12.00 FEET OF LOT 3 AND ALL OF LOTS 4, 5, 6, 7, 8, 9, AND 10 TOGETHER WITH ALL THAT PART OF LOT 2 AND LOT 3 EXCEPT THE SOUTH 12.0 FEET THEREOF ALL IN BLOCK 14 EVANSTON, IN THAT EAST HALF OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, THE EASTERLY LINE OF SAID CHICAGO AVENUE BEARING NORTH 0 DEGREES, 00 MINUTES, 00 SECONDS EAST OF THE PURPOSE OF THIS DESCRIPTION, THE FOLLOWING DESCRIBED ALSO LYING BETWEEN HORIZONTAL PLANES WHICH ARE 50.98 FEET RESPECTIVELY ABOVE EVANSTON CITY DATUM ALONG LINE “C”, AND SAID LINE “C” HEREINAFTER DESCRIBED AND LYING BETWEEN HORIZONTAL PLANES 50.92 FEET AND 59.58 FEET RESPECTIVELY ABOVE EVANSTON CITY DATUM ALONG LINE “D”, AND LINE “D” HEREINAFTER DESCRIBED; ALSO LYING BETWEEN HORIZONTAL PLANES 51.12 FEET AND 59.79 FEET RESPECTIVELY ABOVE EVANSTON CITY DATUM ALONG LINE “E”, AND LINE “E” HEREINAFTER DESCRIBED ALSO LYING BETWEEN HORIZONTAL PLANES 54.77 FEET AND 63.44 FEET RESPECTIVELY ABOVE EVANSTON CITY DATUM ALONG LINE “F”, AND LINE “F” HEREINAFTER DESCRIBED: COMMENCING AT THE SOUTHWESTERLY CORNER OF SAID LOT 1 IN SAID CITY OF EVANSTON’S CONSOLIDATION, SAID SOUTHWESTERLY CORNER ALSO BEING THE NORTHEASERLY CORNER OF SAID CHURCH STREET AND CHICAGO AVENUE; THENCE NORTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG THE WESTERLY LINE OF SAID LOT 1 AND THE EASERLY LINE OF SAID CHICAGO AVENUE 89.34 FEET; THENCE NORTH 90 DEGREES, 00 MINUTES, 00 SECONDS, EAST ALONG LINE “A” AFOESAID 43.31 FEE TO THE PLACE OF BEGINNING, AS SAID PLACE OF BEG INNING SAID LINE “A” HAVING A LOWER ELEVATION OF 50.98 FEET AND AN UPPER ELEVATION OF 59.65 FEET RESPECTIVELY ABOVE EVANSTON CITY DATUM; THENCE NORTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST LONG AN INCLINE PLANE 9.25 FEET TO A POINT ON SAID LINE “B”, SAID LINE “B” HAVING LOWER ELEVATION OF 50.80 FEET AND AN UPPER ELEVATION OF 59.47 FEET AND AN UPPER ELEVATION OF 63.44 FEET RESPECTIVELY ABOVE EVANSTON CITY DATUM; THENCE NORTH 90 DEGRES, 00 MINUTES, 00 SECONDS EAST ALONG SAID LINE “F”, SAID LINE “F” HAVING A LOWER 209 of 590 14 ELEVATION OF 54.77 FEET AND AN UPPER ELEVATION OF 63.44 FEET RESPECTIVELY ABOVE EVANSTON CITY ELEVATION OF 54.77 FEET AND AN UPPER ELEVATION 63.44 FEET RESPECTIVELY ABOVE EVANSTON CITY DATUM FOR A DISTANCE OF 52.75 FEET; THENCE SOUTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 194.66 FEET TO A POINT ON SAID LINE “C”, SAID LINE “C” HAVING A LOWER ELEVATION OF 50.81 FEET AND AN UPPER ELEVATION OF 59.48 FEET RESPECTIVELY ABOVE EVANSTON CITY DATUM; THENCE NORTH 60 DEGREES, 00 MINUTES, 00 SECONDS WEST ALONG AN INCLINE PLANE 30.57 FEET TO A POINT ON SAID LINE “E”, SAID LINE “E” HAVING A LOWER ELEVATION OF 51.12 FEET AND AN UPPER ELEVATION OF 59.79 FEET RESPECTIVELY ABOVE EVANSTON CITY DATUM; THENCE SOUTH 00 DEGREES, 00 MINUTES, 00 SECONDS WEST ALONG AN INCLINE PLAN 11.84 FEET TO A POINT ON SAID LINE “B”, SAID LINE “B” HAVING A LOWER ELEVATION OF 50.80 FEET AND AN UPPER ELEVATION OF 59.47 FEET RESPECTIVELY ABOVE EVANSTON CITY DATUM; THENCE CONTINUING SOUTH 60 DEGREES 00 MINUES 00 SECONDS WEST ALONG AN INCLINE PLANE 18.51 FEET TO THE PLACE OF BEGINNING, SAID PLACE OF BEGINNING BEING ON SAID LINE “A”; SAID LINE “A”: HAVING A LOWER ELEVATION 50.98 FEET AND AN UPPER ELEVATION OF 59.65 FEET RESPECTIVELY, ABOVE EVANSTON CITY DATUM AS AFORESAID, IN COOK COUNTY, ILLINOIS. PARCEL 6: GARAGE LEVEL 5 THE PROPERTY SPACE AND A PORTION OF A MULTI-STORY BIDING AT THE NORTHEASTERLY CORNER OF CHURCH STREET AND CHICAGO AVENUE, EVANSTON, ILLINOIS AND KNOWN AS CHURCH STREET PLAZA LYING THE BOUNDARIES PROJECTED VERTICALLY UPWARD FROM THE SURFACE OF THE EARTH OF THAT PART OF LOT 1 IN THE CITY OF EVANSTON’S CONSOLIDATION OF ALL THAT PART OF LOT 1 IN PLAT OF CONSOLIDATION OF THE SOUTH 12.00 FEET OF LOT 3 AND ALL OF LOTS 4, 5, 6, 7, 8, 9, AND 10 TOGETHER WITH ALL THAT PART OF LOT 2 AND LOT 3 (EXCEPT THE SOUTH 12.0 FEET THEREOF) ALL IN BLOCK 14 IN EVANSTON, IN THE EAST HALF OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, THE EASTERLY LINE OF SAID CHICAGO AVENUE BEARING NORTH 0 DEGREES, 00 MINUTES, 00 SECONDS EAST OF THE PURPOSE OF THIS DESCRIPTION, THE FOLLOWING DESCRIBED PROPERTY, SPACE AND BUILDING PORTION THEREOF LYING ABOVE EVANSTON CITY DATUM AS HEREINAFTER DESCRIBED WITH EACH COURSE AND DISTANCE AND WHICH LIES BELOW A HORIZONTAL PLANE 75.48 FEET ABOVE EVANSTON CITY DATUM, SAID PARCEL 6 BEING COMPRISED OF 4 SUB-PARCELS, ALL OF WHICH LIE ABOVE AND BELOW EVANSTON CITY DATUM AS HERETOFORE MENTIONED, AND ARE LOCATED AND DESCRIBED AS FOLLOWS: 210 of 590 15 SUB-PARCEL A OF PARCEL 6: COMMENCING AT THE SOUTHWESTERLY CORNER OF SAID LOT 1 IN SAID CITY OF EVANSTON’S CONSLIDATION, SAID SOUTHWESTERLY CORNER ALSO BEING THE NORTHWESTERLY CORNER OF SAID CHURCH STREET AND CHICAGO AVENUE; THENCE NORTH 00 DEGREES, 00 MINUES, 00 SECONDS EAST ALONG THE WESTERLY LINE OF SAID LOT 1 AND THE EASERLY LINE OF SAID CHICAGO AVENUE 42.29 FEET; THENCE NORTH 90 DEGREES, 00 MINUTES, 00 SECONDS WEST ALONG A HORIZONTAL PLANE 2.64 FEET, SAID HORIZONTAL PLANE HAVING A CONSTANT ELEVATION OF 60.35 FEET ABOVE EVANSTON CITY DATUM; THENCE NORTH 00 DEGREES 00 MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 49.17 FEET TO A POINT, SAID POINT HAVING AN ELEVATION OF 59.41 FEET ABOVE EVANSTON CITY DATUM; THENCE CONTINUING NORTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 195.12 FEET TO A POINT, SAID POINT HAVING AN ELEVATION OF 63.44 FEET ABOVE EVANSTON CITY DATUM; THENCE NORTH 90 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG A HORIZONTAL PLANE 52.75 FEET, SAID HORIZONTAL PLANE HAVING A CONSTANT ELEVATION OF 63.44 FEET ABOVE EVANSTON CITY DATUM; THENCE SOUTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 195.12 FEET TO A POINT, SAID POINT HAVING AN ELEVATION OF 59.41 FEET ABOVE EVANSTON CITY DATUM; THENCE CONTINUING SOUTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 56.30 FEET TO A POINT, SAID POINT HAVING AN ELEVATION OF 60.51 FEET ABOVE EVANSTON CITY DATUM; THENCE SOUTH 90 DEGREES, 00 MINUTES, 00 SECONDS WEST ALONG A HORIZONTAL PLANE 50.00 FEET TO THE PLACE OF BEGINNING, SAID HORIZONTAL PLANE HAVING A CONSTANT ELEVATION OF 60.51 FEET ABOVE EVANSTON CITY DATUM, IN COOK COUNTY, ILLINOIS. SUB-PARCEL B OF PARCEL 6: COMMENCING AT THE SOUTHWESTERLY CORNER OF SAID LOT 1 IN SAID CITY OF EVANSTON’S CONSOLIDATION, SAID SOUTHWESTERLY CORNER ALSO BEING THE NORTHWESTERLY CORNER OF SAID CHURCH STREET AND CHICAGO AVENUE; THENCE NORTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG THE WESTERLY LINE OF SAID LOT 1 AND THE EASERLY LINE OF SAID CHICAGO AVENUE, 42.29 FEET; HENCE NORTH 90 DEGREES, 00 MINUES, 00 SECONDS EAST 96.06 FEET TO THE PLACE OF BEGINNING, SAID PLACE OF BEGINNING HAVING AN ELEVATION OF 60.51 FEET ABOVE EVANSTON CITY DATUM; THENCE NORTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 244.02 FEET TO A POINT, SAID POINT HAVING AN ELEVATION OF 55.28 FEET ABOVE EVANSTON CITY DATUM; THENCE NORTH 60 DEGREES, 00 MINUES, 00 SECONDS ALONG AN INCLINE PLANE 24.79 FEET TO A POINT, SAID POINT HAVING AN ELEVATION OF 55.02 FEET ABOVE EVANSTON CITY DATUM; 211 of 590 16 THENCE NORTH 90 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG A HORIZONTAL PLANE 10.0 FEET, SAID HORIZONTAL PLANE HAVING A CONSTANT ELEVATION OF 55.02 FEET ABOVE EVANSTON CITY DATUM; THENCE SOUTH 60 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 24.79 FEET TO A POINT, SAID POINT HAVING AN ELEVATION OF 55.28 FEET ABOVE EVANSTON CITY DATUM; THENCE SOUTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 224.60 FEET TO A POINT, SAID POINT HAVING AN ELEVATION OF 60.14 FEET ABOVE EVANSTON CITY DATUM; THENCE SOUTH 90 DEGREES, 00 MINUTES, 00 SECONDS WEST 17.34 FEET ALONG A HORIZONTAL PLANE HAVING A CONSTANT ELEVATION OF 60.14 FEET ABOVE EVANSTON CITY DATUM; THENCE SOUTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 19.42 FEET TO A POINT, SAID POINT HAVING AN ELEVATION OF 60.64 FEET ABOVE EVANSTON CITY DATUM; THENCE SOUTH 90 DEGREES, 00 MINUTES, 00 SECONDS WEST ALONG A HORIZONTAL PLANE 35.64 FEET TO THE PLACE OF BEGINNING, SAID HORIZONTAL PLANE HAVING AN ELEVATION OF 60.64 FEET ABOVE EVANSTON CITY DATUM IN COOK COUNTY, ILLINOIS. SUB-PARCEL C OF PARCEL 6: COMMENCING AT THE SOUTHWESTERLY CORNER OF SAID LOT 1 IN SAID CITY OF EVANSTON’S CONSOLIDATION, SAID SOUTHWESTERLY CORNER ALSO BEING THE NORTHWESTERLY CORNER OF SAID CHURCH STREET AND CHICAGO AVENUE; THENCE NORTH 00 DEGREES, 00 MINUES, 00 SECONDS EAST ALONG THE WESTERLY LINE OF SAID CHICAGO AVENUE 293.71 FEET; THENCE NORTH 90 DEGREES, 00 MINUTES, 00 SECONDS EAST 43.31 FEET TO THE PLACE OF BEGINNING, SAID PLACE OF BEGINNING HAVING AN ELEVATION OF 54.77 FEET ABOVE EVANSTON CITY DATUM; THENCE NORTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 244.31 FEET TO A POINT, SAID POINT HAVING AN ELEVATION OF 60.37 FEET ABOVE EVANSTON CITY DATUM; THENCE NORTH 90 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG A HORIZONTAL PLANE 2.64 FEET, SAID HORIZONTAL PLANE HAVING A CONSTANT ELEVATION OF 60.37 FEET ABOVE EVANSTON CITY DATUM; THENCE NORTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 7.11 FEET TO A POINT, SAID POINT HAVING AN ELEVATION OF 60.62 FEET ABOVE EVANSTON CITY DATUM; THENCE NORTH 90 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG A HORIZONTAL PLANE 50.11 FEET, SAID HORIZONTAL PLANE HAVING A CONSTANT ELEVATION OF 60.62 FEET ABOVE EVANSTON CITY DATUM; THENCE SOUTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 251.42 FEET TO A POINT, SAID POINT HAVING AN ELEVATION OF 54.77 FEET ABOVE EVANSTON CITY DATUM; THENCE SOUTH 90 DEGREES, 00 MINUTES, 00 SECONDS WEST ALONG A HORIZONTAL PLANE 52.75 FEET TO THE PLACE OF BEGINNING, SAID HORIZONTAL PLANE HAVING A 212 of 590 17 CONSTANT ELEVATION OF 54.77 FEET ABOVE EVANSTON CITY DATUM, IN COOK COUNTY, ILLINOIS. SUB-PARCEL D OF PARCEL 6: COMMENCING AT THE SOUTHWESTERLY CORNER OF SAID LOT 1 IN SAID CITY OF EVANSTON’S CONSOLIDATION, SAID SOUTHWESTERLY CORNER ALSO BEING THE NORTHEASTERLY CORNER OF SAID CHURCH STREET AND CHICAGO AVENUE; THENCE NORTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG THE WESTERLY LINE OF SAID LOT 1 AND THE EASTERLY LINE OF SAID CHICAGO AVENUE 286.31 FEET; THENCE NORTH 90 DEGREES, 00 MINUTES, 00 SECONDS EAST 96.06 FEET TO THE PLACE OF BEGINNING, SAID PLACE OF BEGINNING HAVING AN ELEVATION OF 63.95 FEET ABOVE EVANSTON CITY DATUM; THENCE NORTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLACE 202.52 FEET TO A POINT, SAID POINT HAVING AN ELEVATION OF 59.50 FEET ABOVE EVANSTON CITY DATUM; THENCE CONTINUING NORTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 56.30 FEET TO A POINT, SAID POINT HAVING AN ELEVATION OF 60.62 FEET ABOVE EVANSTON CITY DATUM; THENCE NORTH 90 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG A HORIZONTAL PLANE 35.64 FEET ABOVE EVANSTON CITY DATUM; THENCE NORTH 90 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG A HORIZONTAL PLANE 35.64 FEET, SAID HORIZONTAL PLANE HAVING A CONSTANT ELEVATION OF 60.62 FEET ABOVE EVANSTON CITY DATUM; THENCE SOUTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 19.42 FEET TO A POINT HAVING AN ELEVATION OF 60.23 FEET ABOVE EVANSTON CITY DATUM; THENCE NORTH 90 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG A HORIZONTAL PLANE 17.34 FEET, SAID HORIZONTAL PLANE HAVING A CONSTANT ELEVATION OF 60.23 FEET ABOVE EVANSTON CITY DATUM, THENCE SOUTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 36.88 FEET TO A POINT, SAID POINT HAVING AN ELEVATION OF 59.50 FEET ABOVE EVANSTON CITY DATUM; THENCE CONTINUING SOUTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 202.50 FEET TO A POINT, SAID POINT HAVING AN ELEVATION OF 63.95 FEET ABOVE EVANSTON CITY DATUM; THENCE NORTH 60 DEGREES, 00 MINUES, 00 SECONDS WEST ALONG AN INCLINE PLANE 24.79 FEET TO A POINT, SAID POINT HAVING AN ELEVATION OF 63.96 FEET ABOVE EVANSTON CITY DATUM; THENCE NORTH 90 DEGREES, 00 MINUTES, 00 SECONDS WEST ALONG A HORIZONTAL PLANE 10.0 FEET, SAID HORIZONTAL PLANE HAVING A CONSTANT ELEVATION OF 63.96 FEET ABOVE EVANSTON CITY DATUM; THENCE SOUTH 60 DEGREES, 00 MINUTES, 00 SECONDS WEST ALONG AN INCLINE PLANE 24.79 FEET TO THE PLACE OF BEGINNING, SAID PLACE OF BEGINNING HAVING AN ELEVATION OF 63.95 FEET ABOVE EVANSTON CITY DATUM IN COOK COUNTY, ILLINOIS. 213 of 590 18 PINS: 11-18-400-028-0000; 11-18-400-032-0000; 11-18-400-023-0000; 11-18-400-024- 0000; 11-18-400-025-0000; 11-18-400-022-0000; 11-18-400-026-0000; 11-18-400-030- 0000 ADDRESS: 525 WEST CHURCH STREET, EVANSTON, ILLINOIS 214 of 590 For the City Council Meeting of May 23, 2016 Item A5 Resolution 34-R-16: Prevailing Wage for Public Works Projects For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/ Chief Financial Officer Ashley King, Finance and Budget Manager Tammi Turner, Purchasing Manager Subject: Resolution 34-R-16, Relating to Prevailing Wage for Public Works Projects Date: May 13, 2016 Recommended Action: Staff requests that the City Council review and adopt the attached Resolution 34-R-16, in order to comply with the provisions of the Illinois Prevailing Wage Act, 820 ILCS 130/0.01, et seq. (the “Act”). Summary: Section 9 of the Act requires that public entities establish prevailing wages in June of every year for certain laborers, workers, and mechanics, as defined by statute. The Act requires that contractors and subcontractors pay workers covered under the Act, who are employed on public works construction projects, a wage no less than the general prevailing rate of wages (consisting of hourly cash wages plus fringe benefits) in the county where the work is performed. The Illinois Department of Labor publishes these prevailing wages by county. Attached to the resolution as Exhibit “A” is the July 2015 schedule of prevailing wages in Cook County. Alternatives: It should be noted, that the City is adopting the July 2015 Prevailing Wage rates as that was the last update the state provided, and after conferring with the state, adopting the most recent rates ensures compliance with the State of Illinois Department of Labor requirements. ------------------------------------------------------------------------------------- Attachments: Copy of Resolution 34-R-16 Cook County Prevailing Wages for July 2015 Memorandum 215 of 590 5/13/2016 34-R-16 A RESOLUTION Relating to Prevailing Wages for Public Works Projects WHEREAS, the State of Illinois has enacted “an Act regulating wages of laborers, mechanics, and other workmen employed in any public works by the State, County, City, or any public body or any political subdivision or by anyone under contract for public works”, approved June 26, 1941, as amended, 820 ILCS 130/1 -130/12 (the “Prevailing Wage Act”); and WHEREAS, the aforesaid Prevailing Wage Act requires that the City ascertain the prevailing rate of wages for laborers, mechanics, and workers engaged in the construction of public works projects for the City within City limits. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: That in accordance with, and to the extent required by 820 ILCS 130/1-130/12, the general prevailing rate of wages is hereby ascertained to be the same as the prevailing rate of wages for construction work in Cook County as determined by the Illinois Department of Labor in its compilation as of July, 2015, a copy of which is attached hereto as Exhibit A. SECTION 2: Nothing herein contained shall be construed to apply said general prevailing rate of wages as herein ascertained to any work or employment except public works construction of the City to the extent required and as defined by the Prevailing Wage Act. 216 of 590 34-R-16 SECTION 3: That a copy of the Compilation, Exhibit A, attached hereto, shall be maintained and available for public inspection in the Office of the City Clerk of the City of Evanston. SECTION 4: That the City Clerk shall mail a certified copy of the Resolution to any association of employers, association of employees, or any person who has filed or who may file their names and addresses requesting a copy of any determination stating the particular rates and the particular class of workers whose wages will be affected by such rates. SECTION 5: That the City Clerk shall file a certified copy of the adopted Resolution with both the Illinois Secretary of State and the Illinois Department of Labor. SECTION 6: That the City Clerk shall cause to be published in a newspaper of general circulation within the area a copy of this Resolution, and that such publication shall constitute notice that the Resolution is effective and that this is the determination of this public body. SECTION 7: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 217 of 590 EXHIBIT A Prevailing Rate of Wages for Construction Work in Cook County as Determined by the Illinois Department of Labor in its Compilation of July 2015 218 of 590 5/13/2016 Cook County Prevailing Wage for July 2015 https://www.illinois.gov/idol/LawsRules/CONMED/Rates/2015/july/COOK9999.htm 1/7 Cook County Prevailing Wage for July 2015 (See explanation of column headings at bottom of wages) Trade Name RG TYP C Base FRMAN M‐F>8 OSA OSH H/W Pensn Vac Trng ==================== == === = ====== ====== ===== === === ===== ===== ===== ===== ASBESTOS ABT‐GEN ALL 39.400 39.950 1.5 1.5 2.0 13.98 10.72 0.000 0.500 ASBESTOS ABT‐MEC BLD 36.340 38.840 1.5 1.5 2.0 11.47 10.96 0.000 0.720 BOILERMAKER BLD 47.070 51.300 2.0 2.0 2.0 6.970 18.13 0.000 0.400 BRICK MASON BLD 43.780 48.160 1.5 1.5 2.0 10.05 14.43 0.000 1.030 CARPENTER ALL 44.350 46.350 1.5 1.5 2.0 11.79 16.39 0.000 0.630 CEMENT MASON ALL 43.750 45.750 2.0 1.5 2.0 13.05 14.45 0.000 0.480 CERAMIC TILE FNSHER BLD 36.810 0.000 1.5 1.5 2.0 10.55 9.230 0.000 0.770 COMM. ELECT. BLD 40.000 42.800 1.5 1.5 2.0 8.670 12.57 1.100 0.750 ELECTRIC PWR EQMT OP ALL 46.100 51.100 1.5 1.5 2.0 10.76 14.87 0.000 0.460 ELECTRIC PWR GRNDMAN ALL 37.050 52.500 1.5 2.0 2.0 8.630 12.28 0.000 0.370 ELECTRIC PWR LINEMAN ALL 47.500 52.500 1.5 2.0 1.5 11.06 15.75 0.000 0.480 ELECTRICIAN ALL 45.000 48.000 1.5 1.5 2.0 13.83 15.27 0.000 1.000 ELEVATOR CONSTRUCTOR BLD 50.800 57.150 2.0 2.0 2.0 13.57 14.21 4.060 0.600 FENCE ERECTOR ALL 37.340 39.340 1.5 1.5 2.0 13.05 12.06 0.000 0.300 GLAZIER BLD 40.500 42.000 1.5 2.0 2.0 13.14 16.99 0.000 0.940 HT/FROST INSULATOR BLD 48.450 50.950 1.5 1.5 2.0 11.47 12.16 0.000 0.720 IRON WORKER ALL 44.200 46.200 2.0 2.0 2.0 13.65 21.14 0.000 0.350 LABORER ALL 39.200 39.950 1.5 1.5 2.0 13.98 10.72 0.000 0.500 LATHER ALL 44.350 46.350 1.5 1.5 2.0 11.79 16.39 0.000 0.630 MACHINIST BLD 45.350 47.850 1.5 1.5 2.0 7.260 8.950 1.850 0.000 MARBLE FINISHERS ALL 32.400 34.320 1.5 1.5 2.0 10.05 13.75 0.000 0.620 MARBLE MASON BLD 43.030 47.330 1.5 1.5 2.0 10.05 14.10 0.000 0.780 MATERIAL TESTER I ALL 29.200 0.000 1.5 1.5 2.0 13.98 10.72 0.000 0.500 MATERIALS TESTER II ALL 34.200 0.000 1.5 1.5 2.0 13.98 10.72 0.000 0.500 MILLWRIGHT ALL 44.350 46.350 1.5 1.5 2.0 11.79 16.39 0.000 0.630 OPERATING ENGINEER BLD 1 48.100 52.100 2.0 2.0 2.0 17.55 12.65 1.900 1.250 OPERATING ENGINEER BLD 2 46.800 52.100 2.0 2.0 2.0 17.55 12.65 1.900 1.250 OPERATING ENGINEER BLD 3 44.250 52.100 2.0 2.0 2.0 17.55 12.65 1.900 1.250 OPERATING ENGINEER BLD 4 42.500 52.100 2.0 2.0 2.0 17.55 12.65 1.900 1.250 OPERATING ENGINEER BLD 5 51.850 52.100 2.0 2.0 2.0 17.55 12.65 1.900 1.250 OPERATING ENGINEER BLD 6 49.100 52.100 2.0 2.0 2.0 17.55 12.65 1.900 1.250 OPERATING ENGINEER BLD 7 51.100 52.100 2.0 2.0 2.0 17.55 12.65 1.900 1.250 OPERATING ENGINEER FLT 1 53.600 53.600 1.5 1.5 2.0 17.10 11.80 1.900 1.250 OPERATING ENGINEER FLT 2 52.100 53.600 1.5 1.5 2.0 17.10 11.05 1.900 1.250 OPERATING ENGINEER FLT 3 46.400 53.600 1.5 1.5 2.0 17.10 11.80 1.900 1.250 OPERATING ENGINEER FLT 4 38.550 53.600 1.5 1.5 2.0 17.10 11.80 1.900 1.250 OPERATING ENGINEER FLT 5 55.100 53.600 1.5 1.5 2.0 17.10 11.80 1.900 1.250 OPERATING ENGINEER FLT 6 35.000 35.000 1.5 1.5 2.0 16.60 11.05 1.900 1.250 OPERATING ENGINEER HWY 1 46.300 50.300 1.5 1.5 2.0 17.55 12.65 1.900 1.250 OPERATING ENGINEER HWY 2 45.750 50.300 1.5 1.5 2.0 17.55 12.65 1.900 1.250 OPERATING ENGINEER HWY 3 43.700 50.300 1.5 1.5 2.0 17.55 12.65 1.900 1.250 OPERATING ENGINEER HWY 4 42.300 50.300 1.5 1.5 2.0 17.55 12.65 1.900 1.250 OPERATING ENGINEER HWY 5 41.100 50.300 1.5 1.5 2.0 17.55 12.65 1.900 1.250 OPERATING ENGINEER HWY 6 49.300 50.300 1.5 1.5 2.0 17.55 12.65 1.900 1.250 OPERATING ENGINEER HWY 7 47.300 50.300 1.5 1.5 2.0 17.55 12.65 1.900 1.250 ORNAMNTL IRON WORKER ALL 45.000 47.500 2.0 2.0 2.0 13.55 17.94 0.000 0.650 PAINTER ALL 41.750 46.500 1.5 1.5 1.5 11.50 11.10 0.000 0.770 PAINTER SIGNS BLD 33.920 38.090 1.5 1.5 1.5 2.600 2.710 0.000 0.000 PILEDRIVER ALL 44.350 46.350 1.5 1.5 2.0 11.79 16.39 0.000 0.630 PIPEFITTER BLD 46.000 49.000 1.5 1.5 2.0 9.000 15.85 0.000 1.780 PLASTERER BLD 43.430 46.040 1.5 1.5 2.0 13.05 14.43 0.000 1.020 PLUMBER BLD 46.650 48.650 1.5 1.5 2.0 13.18 11.46 0.000 0.880 ROOFER BLD 41.000 44.000 1.5 1.5 2.0 8.280 10.54 0.000 0.530 SHEETMETAL WORKER BLD 42.230 45.610 1.5 1.5 2.0 10.53 20.68 0.000 0.720 SIGN HANGER BLD 31.310 33.810 1.5 1.5 2.0 4.850 3.280 0.000 0.000 219 of 590 5/13/2016 Cook County Prevailing Wage for July 2015 https://www.illinois.gov/idol/LawsRules/CONMED/Rates/2015/july/COOK9999.htm 2/7 SPRINKLER FITTER BLD 49.200 51.200 1.5 1.5 2.0 11.75 9.650 0.000 0.550 STEEL ERECTOR ALL 42.070 44.070 2.0 2.0 2.0 13.45 19.59 0.000 0.350 STONE MASON BLD 43.780 48.160 1.5 1.5 2.0 10.05 14.43 0.000 1.030 SURVEY WORKER ‐>NOT IN EFFECT ALL 37.000 37.750 1.5 1.5 2.0 12.97 9.930 0.000 0.500 TERRAZZO FINISHER BLD 38.040 0.000 1.5 1.5 2.0 10.55 11.22 0.000 0.720 TERRAZZO MASON BLD 41.880 44.880 1.5 1.5 2.0 10.55 12.51 0.000 0.940 TILE MASON BLD 43.840 47.840 1.5 1.5 2.0 10.55 11.40 0.000 0.990 TRAFFIC SAFETY WRKR HWY 32.750 34.350 1.5 1.5 2.0 6.550 6.450 0.000 0.500 TRUCK DRIVER E ALL 1 35.480 35.680 1.5 1.5 2.0 8.350 10.50 0.000 0.150 TRUCK DRIVER E ALL 2 34.100 34.500 1.5 1.5 2.0 8.150 8.500 0.000 0.150 TRUCK DRIVER E ALL 3 34.300 34.500 1.5 1.5 2.0 8.150 8.500 0.000 0.150 TRUCK DRIVER E ALL 4 34.500 34.500 1.5 1.5 2.0 8.150 8.500 0.000 0.150 TRUCK DRIVER W ALL 1 35.600 35.800 1.5 1.5 1.5 8.250 9.140 0.000 0.150 TRUCK DRIVER W ALL 2 32.700 33.100 1.5 1.5 2.0 6.500 4.350 0.000 0.000 TRUCK DRIVER W ALL 3 32.900 33.100 1.5 1.5 2.0 6.500 4.350 0.000 0.000 TRUCK DRIVER W ALL 4 33.100 33.100 1.5 1.5 2.0 6.500 4.350 0.000 0.000 TUCKPOINTER BLD 43.800 44.800 1.5 1.5 2.0 8.280 13.49 0.000 0.670 Legend: RG (Region) TYP (Trade Type ‐ All,Highway,Building,Floating,Oil & Chip,Rivers) C (Class) Base (Base Wage Rate) FRMAN (Foreman Rate) M‐F>8 (OT required for any hour greater than 8 worked each day, Mon through Fri. OSA (Overtime (OT) is required for every hour worked on Saturday) OSH (Overtime is required for every hour worked on Sunday and Holidays) H/W (Health & Welfare Insurance) Pensn (Pension) Vac (Vacation) Trng (Training) Explanations COOK COUNTY The following list is considered as those days for which holiday rates of wages for work performed apply: New Years Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, Christmas Day and Veterans Day in some classifications/counties. Generally, any of these holidays which fall on a Sunday is celebrated on the following Monday. This then makes work performed on that Monday payable at the appropriate overtime rate for holiday pay. Common practice in a given local may alter certain days of celebration. If in doubt, please check with IDOL. TRUCK DRIVERS (WEST) ‐ That part of the county West of Barrington Road. EXPLANATION OF CLASSES ASBESTOS ‐ GENERAL ‐ removal of asbestos material/mold and hazardous materials from any place in a building, including mechanical systems where those mechanical systems are to be removed. This includes the removal of asbestos materials/mold and hazardous materials from ductwork or pipes in a building when the building is to be demolished at the time or at some close future date. ASBESTOS ‐ MECHANICAL ‐ removal of asbestos material from mechanical systems, such as pipes, ducts, and boilers, where the mechanical systems are to remain. CERAMIC TILE FINISHER The grouting, cleaning, and polishing of all classes of tile, whether for interior or exterior purposes, all burned, glazed or unglazed products; all composition materials, granite tiles, warning detectable 220 of 590 5/13/2016 Cook County Prevailing Wage for July 2015 https://www.illinois.gov/idol/LawsRules/CONMED/Rates/2015/july/COOK9999.htm 3/7 tiles, cement tiles, epoxy composite materials, pavers, glass, mosaics, fiberglass, and all substitute materials, for tile made in tile‐like units; all mixtures in tile like form of cement, metals, and other materials that are for and intended for use as a finished floor surface, stair treads, promenade roofs, walks, walls, ceilings, swimming pools, and all other places where tile is to form a finished interior or exterior. The mixing of all setting mortars including but not limited to thin‐set mortars, epoxies, wall mud, and any other sand and cement mixtures or adhesives when used in the preparation, installation, repair, or maintenance of tile and/or similar materials. The handling and unloading of all sand, cement, lime, tile, fixtures, equipment, adhesives, or any other materials to be used in the preparation, installation, repair, or maintenance of tile and/or similar materials. Ceramic Tile Finishers shall fill all joints and voids regardless of method on all tile work, particularly and especially after installation of said tile work. Application of any and all protective coverings to all types of tile installations including, but not be limited to, all soap compounds, paper products, tapes, and all polyethylene coverings, plywood, masonite, cardboard, and any new type of products that may be used to protect tile installations, Blastrac equipment, and all floor scarifying equipment used in preparing floors to receive tile. The clean up and removal of all waste and materials. All demolition of existing tile floors and walls to be re‐tiled. COMMUNICATIONS ELECTRICIAN Installation, operation, inspection, maintenance, repair and service of radio, television, recording, voice sound vision production and reproduction, telephone and telephone interconnect, facsimile, data apparatus, coaxial, fibre optic and wireless equipment, appliances and systems used for the transmission and reception of signals of any nature, business, domestic, commercial, education, entertainment, and residential purposes, including but not limited to, communication and telephone, electronic and sound equipment, fibre optic and data communication systems, and the performance of any task directly related to such installation or service whether at new or existing sites, such tasks to include the placing of wire and cable and electrical power conduit or other raceway work within the equipment room and pulling wire and/or cable through conduit and the installation of any incidental conduit, such that the employees covered hereby can complete any job in full. MARBLE FINISHER Loading and unloading trucks, distribution of all materials (all stone, sand, etc.), stocking of floors with material, performing all rigging for heavy work, the handling of all material that may be needed for the installation of such materials, building of scaffolding, polishing if needed, patching, waxing of material if damaged, pointing up, caulking, grouting and cleaning of marble, holding water on diamond or Carborundum blade or saw for setters cutting, use of tub saw or any other saw needed for preparation of material, drilling of holes for wires that anchor material set by setters, mixing up of molding plaster for installation of material, mixing up thin set for the installation of material, mixing up of sand to cement for the installation of material and such other work as may be required in helping a Marble Setter in the handling of all material in the erection or installation of interior marble, slate, travertine, art marble, serpentine, alberene stone, blue stone, granite and other stones (meaning as to stone any foreign or domestic materials as are specified and used in building interiors and exteriors and customarily known as stone in the trade), carrara, sanionyx, vitrolite and similar opaque glass and the laying of all 221 of 590 5/13/2016 Cook County Prevailing Wage for July 2015 https://www.illinois.gov/idol/LawsRules/CONMED/Rates/2015/july/COOK9999.htm 4/7 marble tile, terrazzo tile, slate tile and precast tile, steps, risers treads, base, or any other materials that may be used as substitutes for any of the aforementioned materials and which are used on interior and exterior which are installed in a similar manner. MATERIAL TESTER I: Hand coring and drilling for testing of materials; field inspection of uncured concrete and asphalt. MATERIAL TESTER II: Field inspection of welds, structural steel, fireproofing, masonry, soil, facade, reinforcing steel, formwork, cured concrete, and concrete and asphalt batch plants; adjusting proportions of bituminous mixtures. OPERATING ENGINEER ‐ BUILDING Class 1. Asphalt Plant; Asphalt Spreader; Autograde; Backhoes with Caisson Attachment; Batch Plant; Benoto (requires Two Engineers); Boiler and Throttle Valve; Caisson Rigs; Central Redi‐Mix Plant; Combination Back Hoe Front End‐loader Machine; Compressor and Throttle Valve; Concrete Breaker (Truck Mounted); Concrete Conveyor; Concrete Conveyor (Truck Mounted); Concrete Paver Over 27E cu. ft; Concrete Paver 27E cu. ft. and Under: Concrete Placer; Concrete Placing Boom; Concrete Pump (Truck Mounted); Concrete Tower; Cranes, All; Cranes, Hammerhead; Cranes, (GCI and similar Type); Creter Crane; Spider Crane; Crusher, Stone, etc.; Derricks, All; Derricks, Traveling; Formless Curb and Gutter Machine; Grader, Elevating; Grouting Machines; Heavy Duty Self‐Propelled Transporter or Prime Mover; Highlift Shovels or Front Endloader 2‐1/4 yd. and over; Hoists, Elevators, outside type rack and pinion and similar machines; Hoists, One, Two and Three Drum; Hoists, Two Tugger One Floor; Hydraulic Backhoes; Hydraulic Boom Trucks; Hydro Vac (and similar equipment); Locomotives, All; Motor Patrol; Lubrication Technician; Manipulators; Pile Drivers and Skid Rig; Post Hole Digger; Pre‐Stress Machine; Pump Cretes Dual Ram; Pump Cretes: Squeeze Cretes‐Screw Type Pumps; Gypsum Bulker and Pump; Raised and Blind Hole Drill; Roto Mill Grinder; Scoops ‐ Tractor Drawn; Slip‐Form Paver; Straddle Buggies; Operation of Tie Back Machine; Tournapull; Tractor with Boom and Side Boom; Trenching Machines. Class 2. Boilers; Broom, All Power Propelled; Bulldozers; Concrete Mixer (Two Bag and Over); Conveyor, Portable; Forklift Trucks; Highlift Shovels or Front Endloaders under 2‐1/4 yd.; Hoists, Automatic; Hoists, Inside Elevators; Hoists, Sewer Dragging Machine; Hoists, Tugger Single Drum; Laser Screed; Rock Drill (Self‐Propelled); Rock Drill (Truck Mounted); Rollers, All; Steam Generators; Tractors, All; Tractor Drawn Vibratory Roller; Winch Trucks with "A" Frame. Class 3. Air Compressor; Combination Small Equipment Operator; Generators; Heaters, Mechanical; Hoists, Inside Elevators (remodeling or renovation work); Hydraulic Power Units (Pile Driving, Extracting, and Drilling); Pumps, over 3" (1 to 3 not to exceed a total of 300 ft.); Low Boys; Pumps, Well Points; Welding Machines (2 through 5); Winches, 4 Small Electric Drill Winches. Class 4. Bobcats and/or other Skid Steer Loaders; Oilers; and Brick Forklift. Class 5. Assistant Craft Foreman. Class 6. Gradall. Class 7. Mechanics; Welders. 222 of 590 5/13/2016 Cook County Prevailing Wage for July 2015 https://www.illinois.gov/idol/LawsRules/CONMED/Rates/2015/july/COOK9999.htm 5/7 OPERATING ENGINEERS ‐ HIGHWAY CONSTRUCTION Class 1. Asphalt Plant; Asphalt Heater and Planer Combination; Asphalt Heater Scarfire; Asphalt Spreader; Autograder/GOMACO or other similar type machines: ABG Paver; Backhoes with Caisson Attachment; Ballast Regulator; Belt Loader; Caisson Rigs; Car Dumper; Central Redi‐Mix Plant; Combination Backhoe Front Endloader Machine, (1 cu. yd. Backhoe Bucket or over or with attachments); Concrete Breaker (Truck Mounted); Concrete Conveyor; Concrete Paver over 27E cu. ft.; Concrete Placer; Concrete Tube Float; Cranes, all attachments; Cranes, Tower Cranes of all types: Creter Crane: Spider Crane; Crusher, Stone, etc.; Derricks, All; Derrick Boats; Derricks, Traveling; Dredges; Elevators, Outside type Rack & Pinion and Similar Machines; Formless Curb and Gutter Machine; Grader, Elevating; Grader, Motor Grader, Motor Patrol, Auto Patrol, Form Grader, Pull Grader, Subgrader; Guard Rail Post Driver Truck Mounted; Hoists, One, Two and Three Drum; Heavy Duty Self‐Propelled Transporter or Prime Mover; Hydraulic Backhoes; Backhoes with shear attachments up to 40' of boom reach; Lubrication Technician; Manipulators; Mucking Machine; Pile Drivers and Skid Rig; Pre‐Stress Machine; Pump Cretes Dual Ram; Rock Drill ‐ Crawler or Skid Rig; Rock Drill ‐ Truck Mounted; Rock/Track Tamper; Roto Mill Grinder; Slip‐Form Paver; Snow Melters; Soil Test Drill Rig (Truck Mounted); Straddle Buggies; Hydraulic Telescoping Form (Tunnel); Operation of Tieback Machine; Tractor Drawn Belt Loader; Tractor Drawn Belt Loader (with attached pusher ‐ two engineers); Tractor with Boom; Tractaire with Attachments; Traffic Barrier Transfer Machine; Trenching; Truck Mounted Concrete Pump with Boom; Raised or Blind Hole Drills (Tunnel Shaft); Underground Boring and/or Mining Machines 5 ft. in diameter and over tunnel, etc; Underground Boring and/or Mining Machines under 5 ft. in diameter; Wheel Excavator; Widener (APSCO). Class 2. Batch Plant; Bituminous Mixer; Boiler and Throttle Valve; Bulldozers; Car Loader Trailing Conveyors; Combination Backhoe Front Endloader Machine (Less than 1 cu. yd. Backhoe Bucket or over or with attachments); Compressor and Throttle Valve; Compressor, Common Receiver (3); Concrete Breaker or Hydro Hammer; Concrete Grinding Machine; Concrete Mixer or Paver 7S Series to and including 27 cu. ft.; Concrete Spreader; Concrete Curing Machine, Burlap Machine, Belting Machine and Sealing Machine; Concrete Wheel Saw; Conveyor Muck Cars (Haglund or Similar Type); Drills, All; Finishing Machine ‐ Concrete; Highlift Shovels or Front Endloader; Hoist ‐ Sewer Dragging Machine; Hydraulic Boom Trucks (All Attachments); Hydro‐Blaster; Hydro Excavating (excluding hose work); Laser Screed; All Locomotives, Dinky; Off‐Road Hauling Units (including articulating) Non Self‐Loading Ejection Dump; Pump Cretes: Squeeze Cretes ‐ Screw Type Pumps, Gypsum Bulker and Pump; Roller, Asphalt; Rotary Snow Plows; Rototiller, Seaman, etc., self‐propelled; Self‐Propelled Compactor; Spreader ‐ Chip ‐ Stone, etc.; Scraper ‐ Single/Twin Engine/Push and Pull; Scraper ‐ Prime Mover in Tandem (Regardless of Size); Tractors pulling attachments, Sheeps Foot, Disc, Compactor, etc.; Tug Boats. Class 3. Boilers; Brooms, All Power Propelled; Cement Supply Tender; Compressor, Common Receiver (2); Concrete Mixer (Two Bag and Over); Conveyor, Portable; Farm‐Type Tractors Used for Mowing, Seeding, etc.; Forklift Trucks; Grouting Machine; Hoists, Automatic; Hoists, All Elevators; Hoists, Tugger Single Drum; Jeep Diggers; Low Boys; Pipe Jacking Machines; Post‐Hole Digger; Power Saw, Concrete Power Driven; Pug Mills; Rollers, other than Asphalt; Seed and Straw Blower; Steam Generators; Stump Machine; Winch Trucks with "A" Frame; Work Boats; Tamper‐Form‐Motor Driven. Class 4. Air Compressor; Combination ‐ Small Equipment Operator; Directional Boring Machine; Generators; Heaters, Mechanical; Hydraulic 223 of 590 5/13/2016 Cook County Prevailing Wage for July 2015 https://www.illinois.gov/idol/LawsRules/CONMED/Rates/2015/july/COOK9999.htm 6/7 Power Unit (Pile Driving, Extracting, or Drilling); Light Plants, All (1 through 5); Pumps, over 3" (1 to 3 not to exceed a total of 300 ft.); Pumps, Well Points; Vacuum Trucks (excluding hose work); Welding Machines (2 through 5); Winches, 4 Small Electric Drill Winches. Class 5. SkidSteer Loader (all); Brick Forklifts; Oilers. Class 6. Field Mechanics and Field Welders Class 7. Dowell Machine with Air Compressor; Gradall and machines of like nature. OPERATING ENGINEER ‐ FLOATING Class 1. Craft Foreman; Master Mechanic; Diver/Wet Tender; Engineer; Engineer (Hydraulic Dredge). Class 2. Crane/Backhoe Operator; Boat Operator with towing endorsement; Mechanic/Welder; Assistant Engineer (Hydraulic Dredge); Leverman (Hydraulic Dredge); Diver Tender. Class 3. Deck Equipment Operator, Machineryman, Maintenance of Crane (over 50 ton capacity) or Backhoe (115,000 lbs. or more); Tug/Launch Operator; Loader/Dozer and like equipment on Barge, Breakwater Wall, Slip/Dock, or Scow, Deck Machinery, etc. Class 4. Deck Equipment Operator, Machineryman/Fireman (4 Equipment Units or More); Off Road Trucks; Deck Hand, Tug Engineer, Crane Maintenance (50 Ton Capacity and Under) or Backhoe Weighing (115,000 pounds or less); Assistant Tug Operator. Class 5. Friction or Lattice Boom Cranes. Class 6. ROV Pilot, ROV Tender SURVEY WORKER ‐ Operated survey equipment including data collectors, G.P.S. and robotic instruments, as well as conventional levels and transits. TERRAZZO FINISHER The handling of sand, cement, marble chips, and all other materials that may be used by the Mosaic Terrazzo Mechanic, and the mixing, grinding, grouting, cleaning and sealing of all Marble, Mosaic, and Terrazzo work, floors, base, stairs, and wainscoting by hand or machine, and in addition, assisting and aiding Marble, Masonic, and Terrazzo Mechanics. TRAFFIC SAFETY Work associated with barricades, horses and drums used to reduce lane usage on highway work, the installation and removal of temporary lane markings, and the installation and removal of temporary road signs. TRUCK DRIVER ‐ BUILDING, HEAVY AND HIGHWAY CONSTRUCTION ‐ EAST & WEST Class 1. Two or three Axle Trucks. A‐frame Truck when used for transportation purposes; Air Compressors and Welding Machines, including those pulled by cars, pick‐up trucks and tractors; Ambulances; Batch Gate Lockers; Batch Hopperman; Car and Truck Washers; Carry‐alls; Fork Lifts and Hoisters; Helpers; Mechanics Helpers and Greasers; Oil Distributors 2‐man operation; Pavement Breakers; Pole Trailer, up to 40 feet; Power Mower Tractors; Self‐propelled Chip Spreader; Skipman; Slurry Trucks, 2‐man operation; 224 of 590 5/13/2016 Cook County Prevailing Wage for July 2015 https://www.illinois.gov/idol/LawsRules/CONMED/Rates/2015/july/COOK9999.htm 7/7 Slurry Truck Conveyor Operation, 2 or 3 man; Teamsters; Unskilled Dumpman; and Truck Drivers hauling warning lights, barricades, and portable toilets on the job site. Class 2. Four axle trucks; Dump Crets and Adgetors under 7 yards; Dumpsters, Track Trucks, Euclids, Hug Bottom Dump Turnapulls or Turnatrailers when pulling other than self‐loading equipment or similar equipment under 16 cubic yards; Mixer Trucks under 7 yards; Ready‐mix Plant Hopper Operator, and Winch Trucks, 2 Axles. Class 3. Five axle trucks; Dump Crets and Adgetors 7 yards and over; Dumpsters, Track Trucks, Euclids, Hug Bottom Dump Turnatrailers or turnapulls when pulling other than self‐loading equipment or similar equipment over 16 cubic yards; Explosives and/or Fission Material Trucks; Mixer Trucks 7 yards or over; Mobile Cranes while in transit; Oil Distributors, 1‐man operation; Pole Trailer, over 40 feet; Pole and Expandable Trailers hauling material over 50 feet long; Slurry trucks, 1‐man operation; Winch trucks, 3 axles or more; Mechanic‐‐Truck Welder and Truck Painter. Class 4. Six axle trucks; Dual‐purpose vehicles, such as mounted crane trucks with hoist and accessories; Foreman; Master Mechanic; Self‐loading equipment like P.B. and trucks with scoops on the front. Other Classifications of Work: For definitions of classifications not otherwise set out, the Department generally has on file such definitions which are available. If a task to be performed is not subject to one of the classifications of pay set out, the Department will upon being contacted state which neighboring county has such a classification and provide such rate, such rate being deemed to exist by reference in this document. If no neighboring county rate applies to the task, the Department shall undertake a special determination, such special determination being then deemed to have existed under this determination. If a project requires these, or any classification not listed, please contact IDOL at 217‐782‐1710 for wage rates or clarifications. LANDSCAPING Landscaping work falls under the existing classifications for laborer, operating engineer and truck driver. The work performed by landscape plantsman and landscape laborer is covered by the existing classification of laborer. The work performed by landscape operators (regardless of equipment used or its size) is covered by the classifications of operating engineer. The work performed by landscape truck drivers (regardless of size of truck driven) is covered by the classifications of truck driver. MATERIAL TESTER & MATERIAL TESTER/INSPECTOR I AND II Notwithstanding the difference in the classification title, the classification entitled "Material Tester I" involves the same job duties as the classification entitled "Material Tester/Inspector I". Likewise, the classification entitled "Material Tester II" involves the same job duties as the classification entitled "Material Tester/Inspector II". 225 of 590 For City Council meeting of May 23, 2016 Item A6 Resolution 37-R-16 Intergovernmental Agreement with City of Chicago For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David D. Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Sat Nagar, P.E., Senior Project Manager Subject: Resolution 37-R-16, Authorizing the City Manager to Execute an Intergovernmental Agreement with City of Chicago for the Howard Street Traffic Signal & Street Resurfacing Project and Existing Traffic Signals Maintenance Date: May 10, 2016 Recommended Action: Staff recommends adoption of Resolution 37-R-16 authorizing the City Manager to execute an Intergovernmental Agreement (IGA) with the City of Chicago for the Howard Street signal and street resurfacing project and maintenance of traffic signals along Howard Street bordering the City of Evanston and the City of Chicago. The IGA will obligate the City of Chicago to maintain traffic signals along Howard Street. Funding Source: N/A Background: Currently there are six traffic signals along Howard Street that are under the Jurisdiction of the City of Chicago and the City of Evanston. As part of the Howard Street Project the City of Evanston will be installing a new signal at the Target Drive/ Sacramento Avenue intersection and modernizing the existing signal at the Jewel/Osco Drive / Kedzie Avenue intersection. Analysis: In order to formally document which municipality is responsible for the maintenance of the six existing traffic signals as well as the proposed, seventh, traffic signal along Howard Street, staff negotiated an IGA with the Chicago Department of Transportation (CDOT). Memorandum 226 of 590 The IGA establishes that Chicago will maintain the seven traffic signals at the following locations: 1. Howard Street & Jewel-Osco Drive (Kedzie Avenue) 2. Howard Street & Target Access Drive (Sacramento Avenue) 3. Howard Street & Dodge Avenue (California Avenue) 4. Howard Street & Asbury Avenue (Western Avenue) 5. Howard Street & Ridge Avenue (Ridge Boulevard) 6. Howard Street & Custer Avenue (Damen Avenue) 7. Howard Street & Chicago Avenue (Clark) The term of the agreement is for 20 years and can be renewed for two successive 10- year terms if extended by a valid amendment executed by both Evanston and Chicago. Attachments: Resolution 37-R-16 Location Map 227 of 590 5/10/2016 37-R-16 A RESOLUTION Authorizing the City Manager to Execute an Intergovernmental Agreement with the City of Chicago For the Howard Street traffic signal & street resurfacing project and existing traffic signals maintenance NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to sign, and the City Clerk is hereby directed to attest on behalf of the City, the Intergovernmental Agreement with the City of Chicago for the Howard Street Resurfacing and Traffic Signal Improvement and Maintenance (the “Agreement”), attached hereto as Exhibit 1 and incorporated herein by reference. SECTION 2: That the City Manager is hereby authorized and directed to negotiate any additional conditions of said Agreement as he may deem to be in the best interests of the City. SECTION 3: This resolution shall be in full force and effect from and after its passage and approval, in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 228 of 590 - 2 - EXHIBIT 1 INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF EVANSTON AND THE CITY OF CHICAGO FOR THE HOWARD STREET TRAFFIC SIGNAL & STREET RESURFACING PROJECT AND EXISTING TRAFFIC SIGNALS MAINTENANCE 229 of 590 INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CHICAGO AND THE CITY OF EVANSTON This intergovernmental agreement (the “Agreement”), made and entered into this ___ day of _________, 2016 (the “Effective Date”) by and between the City of Chicago, a municipal corporation and home rule unit of local government under Article VII, Section 6(a) of the 1970 Constitution of the State of Illinois (the “City”), by and through its Department of Transportation (“CDOT”), the City of Evanston, an Illinois municipal corporation and home rule unit of local government as described in the Illinois Constitution (“Evanston”), collectively referred to as the “Parties” or each a “Party.” RECITALS WHEREAS, pursuant to Section 10 of Article VII of the Illinois Constitution of 1970, and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq. public agencies may contract or otherwise associate among themselves, or transfer any power or function, in any manner not prohibited by law or ordinance; and WHEREAS, the Parties are “public agencies” within the meaning of the Illinois Intergovernmental Cooperation Act; and WHEREAS, the Parties have the power and authority to enter into this Agreement pursuant to, but without limitation, the home rule powers under Section 6, Article VII of the 1970 Constitution of the State of Illinois; and WHEREAS, Evanston desires to improve a portion of Howard Street that lies within its boundaries with roadway resurfacing, partial curb and gutter replacement, perform improvements to the sidewalk aprons consistent with the American Disabilities Act of 1990 as amended, and traffic signal installation (the “Evanston Resurfacing Project”); and WHEREAS, Evanston also desires to modernize traffic signals at Howard Street and Kedzie Avenue (the “Modernized Signals”) and install new traffic signals and other traffic control devices at the intersection of Howard Street and Sacramento Avenue (the “New Signals”); and WHEREAS, the aforementioned intersections are partially in the City and partially in Evanston; and WHEREAS, both the City and Evanston desire that the City will maintain the Modernized Signals and New Signals, as well as continue to maintain the traffic signals at several other locations, all of which are listed on Exhibit A, attached hereto (the “City Maintenance Project”); and WHEREAS, the Parties wish to associate, cooperate, and enter into an intergovernmental agreement to define each Party’s rights and responsibilities in regards to the City Maintenance Project; and NOW, THEREFORE, in consideration of the foregoing recitals, and the mutual 230 of 590 covenants and undertakings hereinafter set forth, the receipt and sufficiency of which are hereby acknowledged, it is agreed between the Parties hereto, as follows: ARTICLE 1: INCORPORATION OF RECITALS 1.1 The recitals set forth above are incorporated herein by reference and made a part hereof. ARTICLE 2: SERVICES AND FUNDING 2.1 Resurfacing Project: All responsibilities of completing the Evanston Resurfacing Project, including cost, shall be the sole responsibility of Evanston. Should the City improve the portion of Howard Street that lies within its boundaries with resurfacing, partial curb and gutter replacements, all responsibilities of such improvements, including cost, shall be the sole responsibility of the City. 2.2 After consulting with CDOT as to the specifications and type, Evanston shall order the New Signals and ensure they are delivered to the agreed upon CDOT facility for testing. The cost of such testing shall be waived by CDOT. After completion of testing and approval of the New Signals by CDOT, Evanston shall install the New Signals, after obtaining the necessary permits and other approvals that may be required, as agreed up on by the Parties. 2.3 City Maintenance Project (a) The Parties agree that the City shall maintain and be responsible for the energy costs for the traffic signals listed on Exhibit A attached hereto. It is agreed that the actual maintenance will be performed by the City, either with its own forces or through contractual agreements. (b) The Parties agree that the modernization of traffic control devices, excluding that of the Modernized Signals, is not covered under this agreement. (c) The Parties agree that the City shall maintain the signals and devices at least to the level of maintenance specified in Exhibit B attached hereto. It is understood that this will meet the minimum requirements of the Illinois Manual on Uniform Traffic Control Devices for Streets and Highways. (d) The City agrees to maintain all signal equipment and interconnects associated with interconnected signal systems. The City also agrees to determine the signal timing to coordinate and regulate the flow of traffic. (e) The Parties agree that any damage by a Party or a Party’s contractor to the traffic signals or traffic control devices shall be repaired by the Party responsible for the damage, or the Party that engaged the contractor that caused the damage. (f) The Parties agree that all traffic signal and traffic control device maintenance and electrical energy provisions contained in presently existing agreements or understandings 231 of 590 3 between the Parties for traffic signals and/or other traffic control devices in this Agreement shall upon execution of this Agreement by the Parties be superseded and be of no force or effect. ARTICLE 3: TERM 3.1 The term of the Agreement shall commence as of the Effective Date and shall terminate at the date that is 20 years after the Effective Date, or until the Agreement has been terminated in accordance with its terms, whichever occurs first. This Agreement may be renewed for two successive 10-year terms if extended by a valid amendment executed by both of the Parties. Either party may terminate the Agreement for its convenience, at any time by providing one years notice in writing to the other Party. ARTICLE 4: CONSENT 4.1 Whenever the consent or approval of a Party to this Agreement is required hereunder, such consent or approval shall be given by the authorized representative of each of the Parties and shall not be unreasonably withheld. The authorized representative for the City shall be the Commissioner of its Department of Transportation, or his or her designee. The authorized representative for Evanston shall be the City Manager, or his or her designee. ARTICLE 5: NOTICE OF CLAIM OR SUIT 5.1 Upon receipt of a notice of claim or suit which in any manner results from, arises out of, or is connected with performance by any Party pursuant to this Agreement, each Party shall use its best efforts to provide timely notice of same to the other Parties and shall fully cooperate in the investigation of said claim or suit. 232 of 590 4 ARTICLE 6: NOTICE Notice to Evanston shall be addressed to: City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 Attention: City Manager With a copy to: City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 Attention: Corporation Counsel Notice to the City shall be addressed to: Department of Transportation 30 North LaSalle Street, Room 1100 Chicago, Illinois 60602-2570 Attention: Commissioner With a copy to: Corporation Counsel City Hall, Room 600 121 North LaSalle Street Chicago, Illinois 60602 Attention: Finance and Economic Development Division Unless otherwise specified, any notice, demand or request required hereunder shall be given in writing at the addresses set forth above, by any of the following means: (a) personal service; (b) electronic communications, whether by telex, telegram, telecopy or facsimile (FAX) machine; (c) overnight courier; (d) registered or certified mail, return receipt requested. Such addresses may be changed when notice is given to the other party in the same manner as provided above. Provided, any notice, demand or request sent pursuant to either clause (a) or (b) hereof shall be deemed received upon such personal service or upon dispatch by electronic means. Any notice, demand or request sent pursuant to clause (c) shall be deemed received on the day immediately following deposit with the overnight courier and, if sent pursuant to clause (d) shall be deemed received forty-eight (48) hours following deposit in the mail. ARTICLE 7: ASSIGNMENT; BINDING EFFECT 7.1 This Agreement, or any portion thereof , shall not be assigned by either party without the prior written consent of the other. 7.2 This Agreement shall inure to the benefit of and shall be binding upon the City and Evanston, and their respective successors and assigns. This Agreement is intended to be and is for the sole and exclusive benefit of the Parties hereto and such successors and assigns. ARTICLE 8: COMPLIANCE WITH LAWS 233 of 590 5 8.1 The Parties shall comply with all federal, state and municipal laws, ordinances, rules and regulations relating to this Agreement. ARTICLE 9: GOVERNING LAW AND SEVERABILITY 9.1 This Agreement shall be governed by the laws of the State of Illinois. If any provisions of this Agreement shall be held or deemed to be or shall in fact be inoperative or unenforceable as applied in any particular case in any jurisdiction or jurisdictions or in all cases because it conflicts with any other provision or provisions hereof or any constitution, statute, ordinance, rule of law or public policy, or for any reason, such circumstance shall not have the effect of rendering any other provision or provisions contained herein invalid, inoperative or unenforceable to any extent whatsoever. The invalidity of any one or more phrases, sentences, clauses or sections contained in this Agreement shall not affect the remaining portions of this Agreement or any part hereof. ARTICLE 10: COUNTERPARTS 10.1 This Agreement may be executed in counterparts, each of which shall be deemed an original. ARTICLE 11: ENTIRE AGREEMENT 11.1 This Agreement constitutes the entire agreement between the Parties and cannot be modified or amended except by mutual written agreement executed by all the Parties. ARTICLE 12: AUTHORITY 12.1 Execution of this Agreement by the City is authorized by an ordinance adopted by the City Council of the City on October 28, 2015. Execution of this Agreement by Evanston is authorized by Resolution No. 37-R-16 adopted by Evanston’s [City Council] on May 23, 2016. Each Party represents and warrants to the other Parties that it has the authority to enter into this Agreement and perform its obligations hereunder. ARTICLE 13: HEADINGS AND CONSTRUCTION 13.1 The headings and titles of this Agreement are for convenience only and shall not influence the construction or interpretation of this Agreement. 13.2 The use of the singular form of any word herein shall also include the plural, and vice versa. The use of the neuter form of any word herein shall also include the masculine and feminine forms, the masculine form shall include feminine and neuter, and the feminine form shall include masculine and neuter. 234 of 590 6 ARTICLE 14: DISCLAIMER OF RELATIONSHIP 14.1 Nothing contained in this Agreement nor any act of any Party shall be deemed or construed by any of the other Parties hereto or by third persons, to create any relationship of third party beneficiary, principal, agent, limited or general partnership, joint venture, or any association or relationship involving any Party. ARTICLE 15: NO PERSONAL LIABILITY No member, official, employee or agent of any Party shall be individually or personally liable in connection with this Agreement. ARTICLE 16: REPRESENTATIVES Immediately upon execution of this Agreement, the following individuals will represent the parties as a primary contact in all matters under this Agreement: For Evanston: David Stoneback Director of Public Works Agency City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 Telephone: 847-448-8213 Email: dstoneback@cityofevanston.org For the City: Luann Hamilton Deputy Commissioner Department of Transportation 30 North LaSalle Street, Room 1100 Chicago, Illinois 60602-2570 Telephone: 312-744-1987 Email: luann.hamilton@cityofchicago.org Each Party agrees to promptly notify the other Party of any change in its designated representative, which notice shall include the name, address, telephone number, fax number and email address of the representative for such Party for the purpose hereof. ARTICLE 17: COOPERATION The Parties agree to cooperate fully, to execute any and all supplementary documents, and to take all additional actions which are consistent with and which may be necessary or appropriate to give full force and effect to the basic terms and intent of this Agreement and to preserve and assert any claims that the Parties, individually or jointly, may have against a contractor performing work that is subject to the terms of this Agreement. 235 of 590 7 ARTICLE 18: DEFAULT AND REMEDY In the event of any substantive breach of the terms and conditions of this Agreement, the aggrieved party shall notify the party alleged to be in breach of the nature of the breach. The party alleged to be in breach shall have 10 business days from receipt of the notice to cure the breach; if the nature of the breach is such that a cure cannot reasonably be effected within 10 business days, the party alleged to be breach shall not be held in default so long as it commences a cure in the 10 business day period and diligently pursues completion thereof. Upon default of this Agreement, the non-defaulting party shall have all legal and equitable remedies arising from the breach. ARTICLE 19: AMENDMENTS No changes, amendments, modifications or discharge of this Agreement, or any part of it, are valid unless in writing and signed by the authorized agents of the Parties. [THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.] 236 of 590 8 IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed and delivered as of the date first above written. City of Chicago, by and through its Department of Transportation By:_________________________________ Commissioner Department of Transportation City of Evanston By: __________________________________ City Manager 237 of 590 9 EXHIBIT A TRAFFIC SIGNAL MAINTENANCE INTERSECTIONS 1. Howard Street & Kedzie Avenue (Jewel-Osco Drive) 2. Howard Street & Sacramento Avenue (Target Access Drive) 3. Howard Street & California Avenue (Dodge Avenue) 4. Howard Street & Western Avenue (Asbury Avenue) 5. Howard Street & Ridge Boulevard (Ridge Avenue) 6. Howard Street & Damen Avenue (Custer Avenue) 7. Howard Street & Clark (Chicago Avenue) 8. Howard Street & Paulina Street Note: The street names in parenthesis are the names in the City of Evanston. 238 of 590 10 EXHIBIT B TRAFFIC SIGNAL MAINTENANCE PROVISIONS A. GENERAL PROVISIONS 1. CABINET PACK Wiring diagrams, phase diagrams, and manuals that are required to be in each traffic signal controller cabinet at the time of construction completions shall remain in the cabinet. 2. HARDWARE SPECIFICATIONS All equipment and material used shall comply with the requirements of the City’s Standard Specifications. Failure to meet the City’s specifications shall be justification for permanent removal of the non-compliant equipment by the City, with the cost of removal to be the responsibility of Evanston. Any costs incurred as a result of exceeding the City's specifications for installing new equipment or painting new or used equipment; for example, installing decorative style poles, posts, or mast arm assemblies, will be the sole responsibility of Evanston. 3. HIGHWAY LIGHTING For maintenance involving combination traffic signal and lighting unit mast arm assemblies and poles, the foundation, traffic signal mast arm assembly, pole and all signal cable shall be considered part of the traffic signal system. [The lighting arm, luminaire and ·all lighting cable shall be part of the highway lighting system. The highway lighting system components of each combination mast arm assembly and pole shall be tested for proper operation and physical condition during the intersection cabinet inspection. A11 cost of inspecting and maintaining the highway lighting system equipment, is the responsibility of the Evanston. In addition to regular inspection and maintenance, all cost of repairing or replacing damaged or missing highway lighting system equipment is the responsibility of the Evanston.] [BRACKETED LANGAUGE TO BE CONFIRMED BY CDOT AND EVANSTON] 4. DAMAGE REPAIRS Repair or replace any and all equipment damaged by any cause whatsoever. 5. ACCIDENT DAMAGE Be responsible to make recovery for damage to any part of the installation or system from the party causing the damage. 6. TEMPORARY TRAFFIC CONTROL 239 of 590 11 Provide temporary traffic control during a period of equipment failure or for when the controller must be disconnected. This may be accomplished through the installation of a spare controller, placing the intersection on flash, manually operating the controller, manually directing traffic through the use of proper authorities, or installing temporary stop signs which will be removed once the signal is in working condition. 7. EMERGENCY PERSONNEL Provide skilled maintenance personnel who will be available to respond without delay to emergency calls. This may be provided by agency forces, contract, or maintenance agreement. Controller failure, lights out, knockdowns, or two red lights out at intersection are considered emergencies. 8. L.E.D. SIGNAL HEADS Maintain all light emitting diodes (“L.E.D.”) signal heads according to instructions provided by each head's manufacturer and vendor so as to prolong their life and assure compliance under any warranties. B. AS REPORTED OR OBSERVED 1. LAMP REPLACEMENT Replace burned out lamps for all red signal indications within 24-hours of notification of burnout or on the next business day following the notification. However, if two or more red indications for an approach are burned out, these lamps must be replaced as soon as possible, and under no circumstances longer than 24-hours after notification. Replace all other burned out lamps within 48- hours or next business day of notification of burnout. Lamp changes shall always include a lens cleaning. 2. SIGNAL ALIGNMENT Keep signal heads properly adjusted, including plumb, and tightly mounted. All controller cabinets, signal posts and controller pedestals should be tight on their foundations and in alignment 3. CONTROLLER PROBLEMS Check the controllers, relays, and detectors after receiving complaints or calls to a scertain that they are functioning properly and make all necessary repairs and repl acement. 4. L.E.D. SIGNAL HEAD REPLACEDMENT Provide replacement L.E.D. signal heads that conform to the latest applicable Institute of Transportation Engineers specifications for L.E.D. signal heads, including but not limited to, color and intensity requirements. 240 of 590 12 5. PAINTING Repaint all signal components exposed to weather as needed. C. BI-ANNUAL 1. CABINET INSPECTION Check the controllers, relays, and detectors to ascertain that they are functioning properly and make all necessary repairs and replacement. Keep interior of controller cabinet in a clean and neat condition at all times. 2. OBSERVE SIGNALS Observe the signals at the time of the bi-annual cabinet inspection. This involves stopping and watching for correct detection and timing operation. 3. VIDEO DETECTION TESTING Inspect, maintain, and clean all video detection and surveillance systems as needed, to achieve clean lenses, proper alignment and proper focus. This shall include system camera, lenses, camera housings and hood/shield, pan, tilt, and zoom mechanisms and motors, mounting brackets and hardware, poles, microprocessors, contro1ler, cables and communication equipment, and other related components. D. ANNUAL 1. RELAMP Clean reflectors, lenses and lamps as needed. Replacement, as needed, of lamps shall be performed on the same occasion as the cleaning required in this provision. 2. CONTROLLER CHECK When solid state controllers malfunction, they shall be removed, repaired, and bench checked. Solid state controllers shall not be removed for annual maintenance inspections. 3. CONFLICT MONITOR TESTING Conduct a complete test of each conflict monitor and malfunction management unit. The following tests shall be performed: Indicator, System/Timing, ConflictNoltage/Clearance, Green/Green Permissive, Complete Permissive, and Extended (including Red/Green Dual Display, Watchdog Failure, etc.). It is recommended that testing be performed with the aid of an automated conflict monitor tester. 4. FUSE AND BREAKER CHECKS 241 of 590 13 Fuse and breaker check should occur during a bi-annual cabinet inspection. Replace burned out fuses or deteriorated breakers as needed. 5. CLEARANCE TRIMMING Remove any obstruction blocking the line of sight of the traffic signal face to the motorist. The maintaining agency shall trim trees, bushes or any other form of vegetation blocking said lines of sight. The maintaining agency shall remove, or order the removal of, any man-made obstructions such as signs or banner blocking said line of sight. Visibility for line of sight shall meet the standards established and contained in the Manual on Uniform Traffic Control Devices for Streets and Highways. All trimmed vegetation shall be legally disposed of by the maintaining agency off the right of way. 6. HARDWARE INSPECTION Inspect all mast arm assemblies, mast arm poles, brackets (or other types of hardware) supporting traffic head or pedestrian signal heads on an annual basis. The inspection shall focus on the structural elements of the mast arm assembly and must include a close up, arms-length investigation of the mast arm, pole, mast to pole connection, base plate, and anchor bolts. The arm of the assembly shall be visually inspected at all signal head connections for any defects, such as cracks or buckles. Inspect the mast arm to pole connection for significant loss of section, cracks in welds or base metal, and deterioration of the connection plates. The bolts of the arm to pole connection shall be inspected for tightness and condition. Check the pole for external corrosion, impact damage, rust through perforation, deflection, distortion, or cracking. Closely inspect pole for corrosion near the base plate, especially if mounted on a grout bed. Check welds of the pole to base plate connection for cracks. Inspect base plate for section loss or deformation. Inspect mast arm anchor bolts for any corrosion or bending, and for loose or missing nuts. 242 of 590 èéíííèéíííèéíííèéíííèéííí èéíííèéíííèéíííHOWARDHOWARD TOUHY RIDGEKEDZIETOUHYMCCORMICKOAKTONOAKTONWESTERNRIDGEASBURYRIDGETOUHY ROGERSSOUTH FRANCISCOCALLANPAULINAGREENLEAF BIRCHWOOD JARVISSHERMANFARGO WOLCOTTCALIFORNIAKIRK DODGEHARTREYJUNEWAY BELLGREYMULFORD WASHTENAWCLARKGREENLEAF HULL ROCKWELLSEWARD HARTREYESTESFLORENCEDEWEY ASHLANDJONQUIL TOUHY BRUMMEL ASHLANDCHASE JUNEWAY OAKTON ASHLANDSHERWIN CASE JARVIS BRUMMELWESLEYBARTONMULFORD FARGOOAKLEY ESTES CLAREMONTELMWOODELMWOODBARTONPAULINASOUTH JARVIS CHASE AUSTIN FARGO KEENEY CAMPBELLESTES BRUMMEL BIRCHWOOD SHERWIN CLYDEDOBSON ALBANYJARLATH CHASE JEROMERICHMOND BRUMMEL CALLANJARVIS FITCH WARREN BROWNSHERMANSOUTH KEENEY CASE DOBSON CHICAGOCHASE SHERWIN HONOREWOLCOTTFARGO MICHIGANFORESTJUDSONRAVENSWOODDOBSON MULFORD HARVARD SOUTH HERMITAGEHULL AUSTIN BELLOAKLEYDEWEYOAKTON WESLEYMARSHFIELDASHLANDARTESIANTALMANFAIRFIELDFLORENCEHA S K I N S JARLATH BRUMMEL CUSTERCUSTEROAKLEYELMWOODBELLDAMENCALLANFLORENCEASHLANDHOYNESEELEYSACRAMENTOFRANCISCOROCKWELLWINCHESTERDEWEYDARROWHINMANHAMILTONCLAREMONTWESLEYPAULINA CHANNELTraffic Lights along Howard Street This map is provided "as is" without warranties of any kind. Seewww.cityofevanston.org/mapdisclaimers.html for more information.5/16/2016HowardTrafficLightsMap.mxdèéíííTraffic Signal Intersection Howard Street Major Road Local Street Railroad ´ 243 of 590 For City Council meeting of May 23, 2016 Item A7 Resolution 17-R-16 Temporary Construction Easement Agreement For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David D. Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Sat Nagar, P.E., Senior Project Manager Subject: Resolution 17-R-16 Authorizing the City Manager to Execute Temporary Construction Easement Agreements with Target Corporation and ASP Realty LLC (Jewel/ Osco) for Access Drive Improvements, Sidewalk Widening and Related Roadway Work on Private Property Date: May 10, 2016 Recommended Action: Staff recommends adoption of Resolution 17-R-16 authorizing the City Manager to execute temporary construction easement agreements with Target Corporation and ASP Realty LLC (Jewel/Osco) for access drive improvements, sidewalk widening and related roadway work on private property. Funding Source: N/A Analysis: Two temporary construction easements are needed to allow a contractor hired by the City to work on private property owned by Target Corporation and ASP Realty LLC (Jewel/Osco) to make traffic control and sidewalk improvements that will improve both vehicular and pedestrian safety. This work is proposed to be completed as part of the Howard Street Signal and Street Resurfacing project. Staff is also making a recommendation to award this project during the May 23, 2016 Council meeting. The west access drive from Howard Street to the shopping center parking lot, as well as the traffic flow within the lot, is not controlled properly and this has created an unsafe condition for both drivers and pedestrians. The City has received several requests to improve traffic circulation at the Jewel/Osco access drive. As part of the proposed project, the Jewel/ Osco access drive will be realigned, part of the parking lot will be closed, and new pavement markings and stop signs will be installed. The traffic signal at Howard will also be upgraded. Memorandum 244 of 590 The existing sidewalk along the east access drive by Target is very narrow, and pedestrians frequently walk in the driving lane to access the stores. Therefore, the sidewalk along the west side of the access drive will be widened to provide a safer walking path. In addition, a new traffic signal will be installed on Howard Street at the Target access drive to improve vehicle and pedestrian safety. Attachments: Resolution 17-R-16 Target Corporation Easement Agreement Jewel/ Osco (ASP Realty LLC) Easement Agreement 245 of 590 5/9/2016 17-R-16 A RESOLUTION Authorizing the City Manager to Execute Temporary Construction Easement Agreements with Target Corporation and ASP Realty LLC (Jewel/ Osco) for Access Drive Improvements, Sidewalk Widening and Related Roadway Work on Private Property NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign two Construction Easement Agreements (the “Agreements”), one by and between the City and Target Corporation (“Target”) and a separate agreement between the City and ASP Realty LLC, a Delaware limited liability company d/b/a Jewel-Osco (“Jewel-Osco”). SECTION 2: The easements permit the City and its contractors’ entry onto the private property of Target and Jewel-Osco to complete roadway improvements related to the access drives from Howard Street to the private properties. The work includes realigning the access drive, sidewalk widening and pedestrian area improvements. The Easement Agreement with Target is attached hereto as Exhibit 1 and the Easement Agreement with Jewel-Osco is attached hereto as Exhibit 2 and incorporated by reference. SECTION 3: The City Manager is hereby authorized and directed to negotiate any additional conditions of said Agreements that he deems to be in the best interests of the City. SECTION 4: This resolution shall be in full force and effect from and after its passage and approval, in the manner provided by law. 246 of 590 17-R-16 - 2 - ______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 247 of 590 17-R-16 - 3 - EXHIBIT 1 EASEMENT AGREEMENT WITH TARGET CORPORATION 248 of 590 1 CONSTRUCTION EASEMENT AGREEMENT THIS TEMPORARY CONSTRUCTION EASEMENT AGREEMENT (the “Agreement”) is made and entered into this day of _______, 2016, by and among Target Corporation (“Grantor”) and the City of Evanston, an Illinois municipal corporation (“Grantee ”); the Grantor and Grantee shall be referred to herein collectively as the “Parties”: WITNESSTH: 1. The Grantor, in consideration of the sum of One Dollar ($1.00), the receipt of which is hereby acknowledged, does hereby give, grant and convey unto the Grantee, its successors and assigns, a temporary easement for the use of the property of the Grantor, situated in the City of Evanston, County of Cook, Illinois, and more particularly described on the Plat of Easement, attached as Exhibit “1” (the “Subject Property”) and made a part hereof. 2. Together with the right of the Grantee, its successors and assigns, to go on said temporary easement with necessary labor, equipment, vehicles and material at any and all times for the purposes of facilitating the construction of a signalized intersection, sidewalk improvements and other right-of-way improvements at the corner of Howard Street and the eastern entrance to Grantor’s property, as more fully depicted on Exhibit B (“Right-of-Way Improvements”) and in connection with the construction of the Howard Street improvements as outlined on Exhibit 2. 3. Grantor hereby grants and conveys to Grantee and Grantee's contractors, subcontractors, agents, employees and representatives, a non-exclusive temporary construction easement (“Temporary Construction Easement ”) to enter in, upon, under and across that portion of the Subject Property for the construction of the Right-of-Way Improvements. All costs and expenses related to the construction of the Right-of-Way Improvements shall be the sole responsibility of Grantee. 4.The Temporary Construction Easement shall terminate on the date Grantee completes construction of the Right-of-Way Improvements. Grantee will use all reasonable commercial efforts to commence construction of the Right-of-Way Improvements by June 13, 2016 and complete construction by October 28, 2016. Notwithstanding the foregoing timeline for commencement and completion of the Right-of-Way Improvements, the temporary construction easement does not terminate if Grantee cannot complete the Right-of-Way Improvements within the timeframe provided. 5.This Temporary Construction Easement shall include the right and obligation to gr ade, fill, and place topsoil to restore the Subject Property to its condition that existed prior to the Grantee’s entry. TO HAVE AND TO HOLD the above granted Temporary Construction Easement unto the Grantee, its successors and assigns, during the project providing for the construction of the subject Right-of-Way Improvements . And the Parties hereby covenant as follows: 1. That the Grantor is lawfully seiz ed of the Subject Property upon which said Temporary Construction Easement is granted, and has good and marketable title to the Subject Property, and the Grantor therefore has good and lawful right to convey the Temporary Construction Easement reference herein. Exhibit 1 249 of 590 2 2. Grantor, without limiting the interest above granted and conveyed, acknowledges that upon payment of the agreed consideration, all claims arising out of the above temporary construction easement have been settled, including without limitation, waiving and releasing claims for diminution in value to any remaining property of the Grantor caused by the opening, improving and using the premises right-of-way improvements. This acknowledgment does not waive any claim for trespass or negligence against the Grantee or Grantee’s agents which may cause damage to the Grantor’s remaining property. 3.That the said easement is free and clear from encumbrances of record, which would interfere with the intended use by Grantee. 4.That the Grantee shall quietly enjoy its rights in and to the said easement without disturbance and interference by the Grantor. 5.That the Grantor herein reserves the right to cross the easement herein described for ingress and egress to and from the remainder of the Grantor’s property. 6.That the Grantor does hereby expressly permit entry by the Grantee for any purpose hereof upon said easement without furnishing notice of said entry to Grantor. 7.Grantor agrees that Grantee’s construction activities described herein will cause disruption of Grantor’s use of the area depicted on Exhibit B for a temporary period of time and will affect Grantor’s operations . The Grantor also agrees that if any disturbance or damage is caused to the Subject Property as a result of the Grantee’s exercise of the rights and privileges afforded to it under this instrument, the Grantee shall restore the affected area as near as practicable to its original condition. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates set forth below their respective signatures, to be effective as of the first written above. GRANTOR: TARGET CORPORATION By: Name:________________________ Its:___________________________ GRANTEE: CITY OF EVANSTON An Illinois municipal corporation By: __________________________ Name:__________________________ Its: __________________________ 250 of 590 3 STATE OF ILLINOIS ) ) SS. COUNTY OF COOK ) I, , a Notary Public in and for said County, in the State aforesaid, do hereby certify that , who is personally known to me to be the ________________ of the City of Evanston, Illinois, a municipal corporation, and the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that she signed and delivered the said instrument as such City Manager and as her free and voluntary act and as the act and deed of the City of Evanston, for the uses and purposes therein set forth. GIVEN under my hand and Notarial Seal this day of , 2016. Notary Public (Type or Print Name) My Commission Expires: STATE OF ________ ) ) SS. COUNTY OF ______ ) I, , a Notary Public in and for said County, in the State aforesaid, do hereby certify that __________________, who is personally known to me to be the ________________of Target corporation and the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that he/she signed and delivered the said instrument as such _______ and as his/her free and voluntary act and as the act and deed of such corporation, for the uses and purposes therein set forth. GIVEN under my hand and Notarial Seal this day of , 2016. Notary Public (Type or Print Name) My Commission Expires: 251 of 590 252 of 590 253 of 590 CONTRACT NO. - ESI CONSULTANTS, LTD. Excellence, Service, Integrity PROFESSIONAL REGULATION REGISTRATION #184.003685 ILLINOIS DEPARTMENT OF FINANCIAL & 630.420.1700 NAPERVILLE, IL 60563 1979 N. MILL STREET, SUITE 100 www.esiltd.com COOK 0 FILE NAME:HS_Sht_Target.dgnDESIGNED DRAWN - CHECKED DATE - - -jyuratovacUSER NAME =PLOT SCALE PLOT DATE =2/22/2016 40.0000 ' / in. = SCALE: SHEET OF SHEETS STA.TO STA. SECTION COUNTY ILLINOIS FED. AID PROJECT TOTAL SHEETS SHEET NO.RTE. F.A. SURVEYEDPLOTTEDBYDATENOTE BOOKNO.PLANALIGNMENT CHECKEDRT. OF WAY CHECKEDCADD FILE NAMEPROFILESURVEYEDPLOTTEDGRADES CHECKEDB.M. NOTEDSTRUCTURE NOTAT'NS CH'KDBYDATENOTE BOOKNO.STREET RESURFACING & TRAFFIC SIGNAL HOWARD STREET IMPROVEMENTS PROJECT CITY OF EVANSTONBUS AREA 27 29 301 200+00 201 202 203 204 205+00 ONLYONLYONLY$PP03HOWARD STSTA 302+55.9 PR ~ SACRAMENTO AVE STA 28+01.1 PR ~ HOWARD ST = 25.0'R 5 PC CONC SIDEWALK EX 6" CURB 5 PC CONC SIDEWALK 5 PC CONC SIDEWALKEX ROW EX ROW EX ROW 29.7'5.0'R5.0'R15.0' R 15.0'R +96.724.0' 30.0' SIDEWALK 5 PC CONC 20.0'R 1 8 .5 'R20.0'R 30.0'R35.0'R TARGET ENTRANCE SCALE IN FEET 0 10 20 30 40 501013.5'10.0'11.0'1000.0'R+60.3324.8'+59.55+34.95+24.85+94.69COMB CC&G TB-V12 COMB CC&G TB-V12 COMB CC&G TB-V12 11.0'11.0'7.0'7.0'TARGET ENTRANCE PLAN SHEET 254 of 590 17-R-16 - 4 - EXHIBIT 2 EASEMENT AGREEMENT WITH ASP REALTY LLC 255 of 590 1 TEMPORARY CONSTRUCTION EASEMENT AGREEMENT THIS TEMPORARY CONSTRUCTION EASEMENT AGREEMENT (the “Agreement”) is made and entered into this day of _______, 2016, by and among ASP Realty, LLC, a Delaware limited liability company (“Grantor”) and the City of Evanston, an Illinois municipal corporation (“Grantee ”); the Grantor and Grantee shall be referred to herein collectively as the “Parties”: WITNESSTH: 1. The Grantor, in consideration of the sum of One Dollar ($1.00), the receipt of which is hereby acknowledged, does hereby give, grant and convey unto the Grantee, its successors and assigns, a temporary easement for the use of only that portion of the property of the Grantor, situated in the City of Evanston, County of Cook, Illinois, and more particularly described as Lot 9 in Howard-Hartrey Subdivision of part of the Southwest 1/4 of the Northwest 1/4 of Section 25, Township 41 North Range 13 East of the Third Principal Meridian, according to the Plat thereof recorded September 1, 1993 as Document 93696916 in Cook County Illinois (the “Grantor Tract”), as such portion of the Grantor Tract is identified on Exhibit “1” attached hereto (the “Subject Property”) and made a part hereof. 2. Together with the right of the Grantee, its successors and assigns, to go on said temporary easement with necessary labor, equipment, vehicles and material at any and all times for the purposes of facilitating the construction of a signalized intersection, sidewalk improvements and other right-of-way improvements at the corner of Howard Street and the eastern entrance to Grantor’s property, as more fully depicted on Exhibit B (“Right-of-Way Improvements”) and in connection with the construction of the Howard Street improvements as outlined on Exhibit 2. 3. Grantor hereby grants and conveys to Grantee and Grantee's contractors, subcontractors, agents, employees and representatives, a non-exclusive temporary construction easement (“Temporary Construction Easement”) to enter in, upon, under and across that portion of the Subject Property for the construction of the Right-of-Way Improvements. All costs and expenses related to the construction of the Right-of-Way Improvements shall be the sole responsibility of Grantee. 4.The Temporary Construction Easement shall terminate on the date Grantee completes construction of the Right-of-Way Improvements. Grantee will use all reasonable commercial efforts to commence construction of the Right-of-Way Improvements by June 13, 2016 and complete construction by October 28, 2016. Notwithstanding the foregoing timeline for commencement and completion of the Right-of-Way Improvements, subject to Grantor’s prior reasonable consent in writing to new dates for construction commencement and completion, the temporary construction easement does not terminate if Grantee cannot complete the Right-of-Way Improvements within the timeframe provided. 5.This Temporary Construction Easement shall include the right and obligation to gr ade, fill, and place topsoil to restore the Subject Property to its condition that existed prior to the Grantee’s entry. TO HAVE AND TO HOLD the above granted Temporary Construction Easement unto the Grantee, its successors and assigns, during the project providing for the construction of the subject Right-of-Way Improvements . And the Parties hereby covenant as follows: Exhibit 2 256 of 590 2 1. That the Grantor is lawfully seized of the Subject Property upon which said Temporary Construction Easement is granted, and has good and marketable title to the Subject Property, and the Grantor therefore has good and lawful right to convey the Temporary Construction Easement reference herein. 2. Grantor, without limiting the interest above granted and conveyed, acknowledges that upon payment of the agreed consideration, all claims arising out of the above temporary construction easement have been settled, including without limitation, waiving and releasing claims for diminution in value to any remaining property of the Grantor caused by the opening, improving and using the premises right-of-way improvements. This acknowledgment does not waive any claim for (a) trespass or negligence against the Grantee or Grantee’s contractors or agents which may cause damage to the Grantor’s remaining property , or (b) breach by Grantee of any other the terms of this Agreement. 3.That the said easement is free and clear from encumbrances of record, which would interfere with the intended use by Grantee. 4.That the Grantee shall quietly enjoy its rights in and to the said easement on the terms of this Agreement without disturbance and interference by the Grantor. 5.That the Grantor herein reserves the right to cross the easement herein described for ingress and egress to and from the remainder of the Grantor’s property. 6.That the Grantor does hereby expressly permit entry by the Grantee for any purpose hereof upon said easement without furnishing notice of said entry to Grantor. 7.The Temporary Construction Easement is granted to the Grantee only for the purpose stated herein and for no other purpose, and the Grantee shall not be entitled to use the Subject Property for any other purpose. In connection with the use of the Subject Property, the Grantee agrees to each of the following terms and conditions: a.The Grantee shall, at its sole cost and expense, during the term of this Agreement keep the Subject Property free from any and all debris and trash from activities relating to the work on the Right-of-Way Improvements and keep the remainder of Grantor’s adjacent property free from any and all debris and trash from activities relating to the work on the Right-of-Way Improvements at all times. b.The Grantee shall not use the Subject Property or any part thereof for, or cause or permit the same to be used for, any use or purpose in violation of this Agreement, the laws of the United States of America or the laws, ordinances, regulations and requirements of state and local governments. c.The Grantee shall not cause or permit the Subject Property to be put in an unsafe condition or cause a condition upon the Subject Property that could be categorized legally as an “attractive nuisance”. d.The Grantee shall not bring to or upon, or cause or permit to be brought to or upon, the Grantor Tract any hazardous wastes or substances as defined by federal or state law. e.The Grantee shall comply with all health, police, and safety statutes, ordinances, regulations, zoning, building, and code requirements governing the use of the Subject Property and the work on the Right-of-Way Improvements. 257 of 590 3 f.The Grantee shall not permit liens or claims of any nature to be filed or charged against the Grantor Tract as a result of the work on the Right-of-Way Improvements. Should any such lien be filed against the Grantor Tract, the Grantee shall, within 30 days after notice of the filing thereof, cause the same to be discharged of record by payment, deposit, bond, order of a court of competent jurisdiction or otherwise. g.The Grantee shall use its best efforts to prevent any damage to the Grantor Tract, any interruption of utility service, interference with the use of the buildings on the Grantor Tract and any other interference with operations on the Grantor Tract. Any damage to the Grantor Tract caused by or related to the use of the Subject Property or performance of work on the Right-of- Way Improvements (including, but not limited to, damage to landscaping, plants or grass) shall be immediately repaired by the Grantee at its sole cost and expense. h.Grantee shall not obstruct or close any of the remain roadway access drives from Howard Street and Hartrey Avenue into the shopping center in which the Grantor Tract is located during the work on the Right-of-Way Improvements . i.The Grantee assumes all risk of loss or damage to the property of the Grantee and/or its officers, employees, agents, general contractor, any subcontractors, materialmen or suppliers associated with the use of the Subject Property pursuant to this Agreement. The Grantee shall be responsible for all costs related to the use of the Subject Property for work on the Right-of-Way Improvements pursuant to this Agreement and shall have responsibility for the security and safety of persons and property directly or indirectly associated with the use of the Subject Property for work on the Right-of-Way Improvements pursuant to this Agreement. Grantor will not be liable to the Grantee, or those claiming through the Grantee (including but not limited to its officers, employees, agents, general contractor, any subcontractors, materialmen or suppliers), for injury, death or property damage occurring on or about the Subject Property. 8.Grantee shall indemnify, defend and hold harmless Grantor from any and all liabilities, claims, damages, expenses (including, without limitation, reasonable attorney's fees and reasonable attorney's fees on any appeal), judgments, proceedings, and causes of action of any kind whatsoever resulting from the willful misconduct or negligent act or omission of Grantee or its contractors or agents. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates set forth below their respective signatures, to be effective as of the first written above. GRANTOR: ASP REALTY, LLC a Delaware limited liability company By: Name:________________________ Its:___________________________ GRANTEE: CITY OF EVANSTON An Illinois municipal corporation By: __________________________ Name:__________________________ Its: __________________________ 258 of 590 259 of 590 260 of 590 BUS AREA 15+00 16 17 18 401 402 500+00 501 502 503 504 ONLYONLYONLYONLYONLY CONTRACT NO. - ESI CONSULTANTS, LTD. Excellence, Service, Integrity PROFESSIONAL REGULATION REGISTRATION #184.003685 ILLINOIS DEPARTMENT OF FINANCIAL & 630.420.1700 NAPERVILLE, IL 60563 1979 N. MILL STREET, SUITE 100 www.esiltd.com COOK 0 FILE NAME:HS_Sht_Jewel.dgnDESIGNED DRAWN - CHECKED DATE - - -jyuratovacUSER NAME =PLOT SCALE PLOT DATE =2/22/2016 40.0000 ' / in. = SCALE: SHEET OF SHEETS STA.TO STA. SECTION COUNTY ILLINOIS FED. AID PROJECT TOTAL SHEETS SHEET NO.RTE. F.A. SURVEYEDPLOTTEDBYDATENOTE BOOKNO.PLANALIGNMENT CHECKEDRT. OF WAY CHECKEDCADD FILE NAMEPROFILESURVEYEDPLOTTEDGRADES CHECKEDB.M. NOTEDSTRUCTURE NOTAT'NS CH'KDBYDATENOTE BOOKNO.STREET RESURFACING & TRAFFIC SIGNAL HOWARD STREET IMPROVEMENTS PROJECT CITY OF EVANSTON $PP03 STA 403+00.0 PR ~ KEDZIE AVE STA 16+14.9 PR ~ HOWARD ST = STA 500+00.0 PR ~ JEWEL ENTRANCE STA 16+21.7 PR ~ HOWARD ST = 50.0'R 45.0'R 299.0'R293.7'R250.0'R4.0'12.0'11.0'2 0 . 0'11.0'11.0'80' STORAGE 75' STORAGE 120' STORAGE11.0'11.0' PR EDGE OF PAVEMENT PR ~ HOWARD ST 5 PC CONC SIDEWALK 5 PC CONC SIDEWALK HOWARD STJEWEL ENTRANCE KEDZIE AVE 21.7'20.7'5 PC CONC SIDEWALK +67.7+68.7+18.6 +29.3+6 2 . 3 STA 503+08.5END IMPROVEMENTS20.0'R 11.3'+44.915.0'R PR C&G PR C&G 14.0'R11.0' 1 3. 0'12.0'RSCALE IN FEET 0 10 20 30 40 5010 65' STORAGE 1.5'RTYP.33.6'TYP.1 2 0 . 0'RCOMB CC&G TB-V12 23.0'7.0' 1 0. 0' JEWEL ENTRANCE PLAN SHEET 261 of 590 For City Council Meeting of May 23, 2016 Item A8 Ordinance 19-O-16: Amending the City of Evanston Plumbing Code For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee (A&PW) From: Mark Muenzer, Director of Community Development Dave Stoneback, Public Works Agency Director Gary Gerdes, Building & Inspection Services Division Manager Subject: Ordinance 19-O-16: Amending City Code Section 4-2-2, “Amendments” and City Code Section 4-5-3, “Amendments” Related to the City of Evanston’s Adopted Plumbing Code Date: May 12, 2016 Recommended Action Staff recommends City Council adoption of Ordinance 19-O-16: Amending City Code Section 4-2-2, “Amendments” and City Code Section 4-5-3, “Amendments” Related to the City of Evanston’s Adopted Plumbing Code. Background The Illinois Department of Public Health (“IDPH”) has exclusive authority to promulgate a minimum plumbing code of standards and regulate and license plumbers and may not be authorized by any unit of local government, including home rule units. The Illinois Plumbing Code (“IPC”) was updated in April 2014 and the update effectively eliminated any adopted amendment the City had previously enforced. IDPH maintained the updated code should be enforced with no local amendments. The City Council subsequently adopted the IPC without amendments in January, 2015. IDPH has now revisited its policy on amendments and is accepting and evaluating proposed amendments to the IPC from local units of government. The City of Evanston put forth a series of amendments tailored to the needs of the City. IDPH has reviewed and approved the amendments which are now being brought to City Council for adoption. Once adopted, IDPH will issue Certificates of Approval for each amendment and they will become part of the City’s Plumbing Code. Six of the amendments regulate permissible material required for water service/distribution and sewer lines and will have a minimal impact as they are materials that have historically been utilized within the City. Two of the amendments were mandated by the Illinois Department of Natural Resources (“IDNR”) and require the use of water conservation plumbing fixtures in both new construction and remodeling projects. These specific amendments will bring the City in compliance with IDNR’s Lake Michigan Water Allocation Regulations. Three additional amendments provide for: protection of the water supply by requiring installation of a backflow prevention device Memorandum 262 of 590 on each water service during a renovation or new commercial construction; protection of water service by requiring the burial depth of the line beyond the local frost depth; and protection of the water meter by requiring it to be located inside the building within sixty (60”) inches of the service entrance. Notably, the final amendment permits the use of restrooms by any person regardless of gender identity where minimum fixture requirements of the IPC are met with the installation of single-user restrooms for both sexes. This amendment will not impact existing buildings and it furthers the City’s objective of creating an environment of inclusion while providing a common sense approach for optimal use of the restroom. Per the IDPH, the City of Evanston is the first municipality to propose gender neutral restrooms when single-user restrooms meet the IPC minimum fixture requirement. Summary Upon approval by the City Council and subsequent issuance of IDPH Certificates of Approval, the Community Development Department will enforce the current Illinois Plumbing Code with the ten attached amendments. Attachments Ordinance 19-O-16 IDPH Draft Ordinance Submittal Review IDPH Draft Ordinance Submittal with justifications 263 of 590 2/11/2016 4/6/2016 19-O-16 AN ORDINANCE Amending City Code Section 4-2-2, “Amendments” and City Code Section 4-5-3, “Amendments” Related to the City of Evanston’s Adopted Plumbing Code NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 4-2-2 of the Evanston City Code of 2012, as amended, is hereby amended to include the following: 2901 General: Delete 2902.1 Minimum Number of Fixtures and Table: Delete 2902.1 Minimum Number of Required Plumbing Fixtures: Delete 2902.1.1 Fixture Calculations: Delete 2902.2: Separate Facilities: Where plumbing fixtures are required, separate facilities shall be provided for each sex. Exceptions: 1. Separate facilities shall not be required for dwelling units and sleeping units. 2. When this requirement is met by the installation of single-user restrooms for both sexes, those restrooms shall be used by any person regardless of gender identity. Restrooms shall not have more than one water closet and one lavatory and the option of one urinal. 2902.3 Employee and public toilet facilities: Delete 2902.3.2 Location of toilet facilities in occupancies other than malls: Delete 2902.3.3 Location of toilet facilities in malls: Delete 2902.5 Drinking fountain locations: Delete SECTION 2: That Section 4-5-3 of the Evanston City Code of 2012, as amended, is hereby amended to read as follows: 264 of 590 19-O-16 ~2~ 4-5-3. – AMENDMENTS. The 2014 Illinois Plumbing Code adopted hereby shall read as follows with respect to these Sections. Subsection 890.340(f) f) Copper Water Tube. Joints in copper tubing shall be made with case bronze or wrought copper pressure fittings, properly soldered or brazed, or by means of compression or flared joints as provided in Sections 890.320(d), (e), (h) and (p)(2). Flared joints and compression fittings shall not be installed underground except for water services, water meter yokes, and stop box connections. Soldered and braised fittings shall not be installed below grade. Section 890.610 General Requirements – Material and Design a) Quality of Fixtures: Plumbing fixtures shall comply with approved designs, be constructed from approved materials, have smooth, impervious surfaces and be free of defects and concealed fouling surfaces. (See Appendix A: table A “Approved Materials and Standards for Plumbing Fixtures” and “Approved Standards for Plumbing Appliances/Appurtances/Devices.”) b) Used plumbing material, equipment and fixtures for plumbing installations shall comply with this Part. c) Any plumbing equipment condemned by the Department because of wear, damage, defects or sanitary hazards shall not be used in a plumbing system. d) All new and replacement plumbing fixtures and irrigation controllers installed after the effective date of this ordinance shall bear the Watersense label as designated by the U.S. Environmental Protection Agency Watersense Program when such labeled fixtures are available. Section 890.680 Lavatories a) Waste Outlets. Wastes shall have a strainer or stopper and have a waste outlet at least 1 ¼ inches in diameter. b) Lavatory Faucets. All lavatory faucets shall have air gaps as specified in Appendix A. table C. c) When metering faucets are located on lavatories in public restrooms, they shall be adjusted to remain open for a minimum of 10 seconds and shall comply with the water consumption requirements of ASME/ANSI 112.18.1. Metering faucets shall be designed for hot and cold, tempered and cold, or tempered water only. d) Fixture Calculation. Eighteen lineal inches of wash sink or 18 inches of a circular basin, when provided with water outlets for the space, shall be considered equivalent to one lavatory. (See Appendix F.Illustration B.) 265 of 590 19-O-16 ~3~ e) Water Temperature. All lavatory faucets for public use shall be provided with an automatic safety water mixing device to prevent sudden unanticipated changes in water temperature or excessive water temperatures. The automatic safety water mixing device shall comply with ASSE 1070 or 1017 in accordance with Section 890.210, and shall be adjusted to a maximum setting of 110 degrees Fahrenheit, at the time of installation. Exception: Units constructed in accordance with Section 890.1220(a)(9)(B) may be used in lieu of an automatic safety wat er mixing device to provide hot or tempered water to public lavatories. f) All lavatories for public use in new construction or remodeling shall be equipped with metering or self-closing faucets. Subsection 890.810(a)(2)(C) C) Restroom Location, Designation, and Requirements. The required number of plumbing fixtures for a restroom shall be located within the restroom area and not in the hallways or vestibule. Lavatories required by Appendix A: Table B shall be installed in restrooms at a ratio of not less than one lavatory per two water closets or urinals. (See Footnote 2, Appendix A: Table B.) All restroom facilities must comply with designation requirements set forth in Section 2902.2 of the International Building Code, adopted by City Code S ection 4-2-2 of the City of Evanston. Subsection 890.1130(g) g) Installation of Devices or Assemblies 1) Devices of All Types. Backflow preventer assemblies and devices shall be installed to be accessible for observation, maintenance and replacement services. Backflow preventer devices or assemblies shall not be installed where they would be subject to freezing conditions, except as allowed in Section 890.1140(d). 2) All in-line backflow/back siphonage preventer assemblies shall have a full port type valve with a resilient seated shut-off valve on each side of the preventer. Relocation of the valves is not permitted. 3) A protective strainer shall be located upstream of the first check valve on all backflow/back siphonage preventers unless the device cont ains a built- in strainer. Fire safety systems are exempt from the strainer requirement. 4) Atmospheric vacuum breakers shall be installed with the critical level above the flooded level rim of the fixture they serve, and on the discharge side of the last control valve of the fixture. No shut-off valve or faucet shall be installed beyond the vacuum breaker. 5) No in-line double check valve backflow preventer assembly (DCV) or reduced pressure principled backflow preventer assembly (RPZ) shall be 266 of 590 19-O-16 ~4~ located more than 5 feet above a floor, or be installed where it subject to freezing or flooding conditions. After installation, each DCV and RPZ shall be field tested in-line in accordance with the manufacturer’s instructions by a cross-connection control device inspector before initial operation. (See subsection (b)). 6) A dual check backflow preventer with atmospheric vent assembly shall not be installed where it is subject to freezing or floo ding conditions. 7) Closed water systems with hot water storage shall have a properly sized thermal expansion tank located in the cold water supply as near to the water heater as possible and with no shut-off valve or other device between the heater and the expansion tank. Exception: In existing buildings with a closed water system, a properly sized pressure relief valve may be substitute in place of a thermal expansion tank. For closed water systems created by backflow protection in manufactured housing, as required in Section 890.1140(i), a ballcock with a relief valve may be substituted for the thermal expansion tank. 8) A backflow prevention device shall be installed on each water service pipe/line to a business, commercial, or industrial facility in accordance with the Illinois Plumbing Code. This requirement applies whenever there is an installation of a water service pipe/line, or alteration, renovation, or replacement of an existing pipe/line, and for new construction. A reduced pressure principle backflow, prevention assembly (RPZ) shall be installed in the water service supplying food service, manufacturing, or production establishments. Subsection 890.1150(a)(3) a) 3) The minimum depth for any water service pipe shall be at least 36 inches or the maximum frost penetration of the local area, whichever is of greater depth. The minimum depth for any water service pipe shall be at least 60” deep or the maximum frost penetration of the local area, whichever is greater. Subsection 890.1190(b) b) The utility meter may be installed outside in an accessible meter vault or within the building. The water meter shall be installed within the building within 60” of the water service ent rance. The meter shall have unions on the inlet and outlet openings. A full-port valve with an open area at least that of the water service shall be provided for all meters and shall be provided with a drain valve installed on the discharge side of the met er valve when located inside of a building. (See Appendix I.Illustrations H and I.) 267 of 590 19-O-16 ~5~ Subsection 890.1200(a) a) Water Service Pipe Sizing. The water service pipe from the street main (including the tap) to the water distribution system for the building shall be sized in accordance with Appendix A, Tables M, N, O, P, and Q. Water service pip and fittings shall be at least ¾ inch diameter. Plastic water pipe shall be rated at a minimum of 160 psi at 73.4 degrees Fahrenheit. If flushometers or other devices requiring a high rate of water flow are used, the water service pipe shall be designed and installed to provide th is additional flow. Water Service Piping Sizing. The water service pipe from the street main (including the tap) to the water distribution system for the building shall be sized in accordance with Appendix A. Tables M, N, O, P, and Q. Water service pipe and fittings shall be at least one inch in diameter. If flushometers or other devices requiring a high rate of water flow are used, the water service pipe shall be designed and installed to provide this additional flow. 890 Appendix A, Table A, Approved Materials for Building Sewer 1) Acrolonitrite Butadiene Styrene (ABS) Pipe ASTM D 2661-2011 ASTM D 2751-2005 ASTM F 628-2012 CSA B181.1-2011 in B1800 Joints ASTM D 2235-2011 CSA B602-2010 Solvent Cement 1 ASTM D 2235-2011 ASTM D 3138-2011 CSA B181.1-2011 in B1800 2) Asbestos Cement Pipe ASTM C 428/C 428M-2011e1 CSA B127.1-1999 (R2009) 3) Cast Iron Soil Pipe/Fittings ASTM A 74-2009 CSA B70-2012 Hubless Soil Pipe CISPI 301-2009 CISPI 310-2011 CSA B70-2015 FM1680-1989 Rubber Gaskets ASTM C 564-2012 ASTM D 4161-2010 CSA B70-2012 CSA B602-2010 4) Copper/Copper Alloy Tubing ASTM B 88-2009 5) Concrete Pipe ASTM C 14-2011 ASTM C 76-2013 268 of 590 19-O-16 ~6~ ASTM C 443-2012 CSA B602-2010 6) High-Density Polyethylene (HDPE) Pipe ASTM D 3350-2010 7) Polyvinyl Chloride (PVC) Pipe ASTM F 1866-2007 ASTM D 2665-2012 ASTM D 2949-2010 CSA B182.1-2011 in B1800 CSA B182.2-2011 in B1800 CSA B182.4-2011 in B1800 CSA B181.2-2011 in B1800 ASTM D 2855-2010 ASTM D 3212-2013 CSA B602-2010 ASTM F 656-2010 ASTM D 2564-2012 ASTM D 3138-2011 CSA B181.2-2011 in B1800 8) Polyvinyl Chloride (PVC) Pipe with Cellular Core 2 ASTM F 891-2010 Joints ASTM D 2588-2010 ASTM D 412-2006ae2 Primer ASTM F 656-2010 Solvent Cement ASTM D 2564-2012 ASTM D 3138-2011 9) Solder ASTM B 32-2008 10) Vitrified Clay Pipe2 ASTM C 4-2009 ASTM C 700-2013 ASTM C 425-2009 11) Polypropylene Pipe 2 ASTM 2389-2010 AWWA C901-2008 AWWA C906-2012 (Material Code PE3408) 3 (Material Codes PE2406 and PE3406) 4 12) Identification of Piping Systems ASME A13.1-2007 Agency Notes: 1 Solvent cement must be handled in accordance with STM F 402-1988. 2 PVC pipe with cellular core and vitrified clay pipe are approved only for gravity drainage. 3 Dimension Ratio (DR) 17 or less. 269 of 590 19-O-16 ~7~ 4 Dimension Ratio (DR) 13.5 or less. Approved Materials for Water Service Pipe 1) Acrylonitrite Butadiene Styrene (ABS) Pipe 2 ASTM D 1527-2005 Joints ASTM D 2235-2011 Solvent Cement 1 ASTM D 2235-2011 2) Brass Pipe2 ASTM B 43-2009 3) Cast Iron (ductile iron) 2 ASTM A 377-2008e1 Water Pipe CSA B70-2012 4) Chlorinated Polyvinyl Chloride (CPVC) Pipe 2 ASTM D 2846/D2846M- 2009be1 ASTM f 441/f 441M-2012 ASTM F 442-F 442M-2012 CA B 137.6-2009 in B137 Joints ASTM D 2846/D 2846M- 2009be1 CSA B137.6-2009 in B137 Solvent Cement 1 CSA B137.6-2009 IN b137 5) Copper/Copper Alloy Pipe 2,3 ASTM B 42-2010 ASTM B 302-2012 6) Copper/Copper Alloy Tubing 2,3 ASTM B 88-2009 7) Galvanized Steel Pipe2 ASTM A 53/A 53M-2012 8) Poly Butylene (PB) Pipe/Tubing2 9) Polyethylene (PE) Pipe 2,7 ASTM D 2239-2012a AWWA C901-2008 AWWA C906-2012 (Material Code PE3408) 4 Material Codes PE2406 PE3406) 10) Polyethylene (PE) Tubing2 ASTM D 2737-2012a CSA B137.1-2009 in B137 270 of 590 19-O-16 ~8~ 11) Polypropylene Pipe 2 ASTM F 2389-2010 12) Polyvinyl Chloride (PVC) Pipe 2 ASTM D 1785-2012 ASTM D 2247-2009 ASTM D 2672-2009 ASTM F 477-2010 AWWA C900-2008 CSA B137.3-2009 in B137 Joints ASTM D 2855-2010 ASTM D 3139-2011 CSA B137.2-2009 in B137 CSA B137.3-2009 in B137 Primer ASTM F 656-2010 Solvent Cement 1 ASTM D 2564-2012 CSA B137.3-2009 in B137 13) Stainless Steel Pipe2 ASTM A 312A 312M-2012a ASTM A 403/A 403M-2012 ASTM A 511/A 511M-2012 14) Welded Copper Water Tube 2 ASME B31.1-2012 ASTM B 447-2012a WK and WL 15) Solder ASTM B 32-2008 Agency Notes: 1 Solvent cement must be handled in accordance with ASTM F 402-1988. 2 Water service pipe must meet the appropriate NSF standard for potable water. 3 Minimum Type K copper shall be installed underground.Type K or L copper may be installed underground. 4 Dimension Ratio (DR) 17 or less. 5 Dimension Ratio (DR) 13.5 or less. 6 ASME B.1.20.1-1983 7 Up to a developed distance of twenty-four (24) inches to be used only in the transition between similar types of service pipe. 271 of 590 19-O-16 ~9~ Approved Materials for Water Distribution Pipe 1) Brass Pipe2, 6 ASTM B 43-2009 2) Chlorinated Polyvinyl Chloride (CPVC) Pipe Tubing ASTM D 2846/D 2846M- 2009be1 ASTM F 441/F 441M-2012 ASTM F 442-F 442M-2012 CSA B137.6-2009 IN B137 Joints ASTM D 2846/D 2846M- 2009be1 CSA B137.6-2009 in B137 Solvent Cement 1 ASTM F 493-2010 CSA B 137.6-2009 in B137 3) Copper/Copper Alloy Pipe 2 ASTM B 42-2010 ASTM B 302-2012 AWWA C606-2011 4) Copper/Copper Alloy Tubing 2 ASTM B 88-2009 5) Cross linked Polyethylene 2 ASTM F 876-2013a Distribution Systems ASTM F 877-2012 ASTM F 1807-2012 Joints ASTM F 1960-2012 ASTM F 2080-2012 ASTM F 2098-2008 ASTM F 2159-2011 ASSE 1061-2011 CSA B 137.5-2009 in B137 6) Galvanized Steel Pipe2, 7 ASTM A 53-2012 AWWA C606-2011 7) Poly Butylene (PB) Pipe/Tubing2 CSA B137.8-2009 in B137 8) Polypropylene Pipe 2 ASTM F 2389-2010 9) Polyvinyl Chloride (PVC) Pipe 2,3 ANSI/NEMA Z535.1-2006 272 of 590 19-O-16 ~10~ (R2001) ASTM D 1785-2012 ASTM D 2241-2009 ASTM D 2672-2009 CSA B137.3-2009 in B137 Joints ASTM D 2855-2010 ASTM F 441-F 441M-2012 CSA B137.2-2009 in B137 CSA B137.3-2009 in B137 Primer ASTM F 656-2010 Solvent Cement 1 ASTM D 2564-2012 CSA B137.3-2009 in B137 10) Stainless Steel Pipe 2 ASTM A 312/A 312M-2012 ASTM a 403/A 403m-2012 ASTM A 511/A 511M-2012 11) Welded Copper Water Tube 2 ASTM B 447-2012a WK, WL and WM 12) Solder ASTM B 32-2008 Agency Notes: 1 Solvent cement must be handled in accordance with ASTM F 402-1988. 2 Water distribution pipe must meet the appropriate NSF standard for potable water, minimum Type L copper shall be installed above grade. Plastic shall be rated at 160 psi and 73.4 degrees Fahrenheit. 3 Use for cold or tempered water only. 4 ASME B.1.20.1-1983 5 Safety color. 6 For repairs only. 7 For repairs only, except for the distribution and conveyance of distilled or deionized water. SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as 273 of 590 19-O-16 ~11~ provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: This ordinance shall be in full force and effect after its passage, approval and publication in the manner provided by law. SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2016 Adopted: _________________, 2016 Approved: ___________________________, 2016 ________________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Approved as to form: ________________________________ W. Grant Farrar, Corporation Counsel 274 of 590 275 of 590 276 of 590 277 of 590 278 of 590 279 of 590 280 of 590 281 of 590 282 of 590 283 of 590 284 of 590 285 of 590 286 of 590 287 of 590 288 of 590 289 of 590 290 of 590 291 of 590 292 of 590 293 of 590 294 of 590 295 of 590 296 of 590 297 of 590 298 of 590 For City Council meeting of May 23, 2016 Item A9 Ordinance 52-O-16, Sale of Wine in Twenty-Two Ounce Containers for P-3 License For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 52-O-16, Amending Subsection 3-4-6(P-3) of the City Code to Allow for Sale of Wine in Twenty-Two Ounce Containers for Off-Site Consumption Date: May 2, 2016 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 52-O-16. Summary: The City of Evanston (“City”) currently restricts the P-3 liquor license to the sale of wine in twenty-five (25) ounce containers or greater for off-site consumption. On February 24, 2016, Chris Collins of North Shore Cider requested the City of Evanston’s Liquor Control Review Board (“LCRB”) consider a decrease in the minimum allowed volume of cider containers from twenty-five (25) ounces to twenty-two (22) ounces. Under the Illinois Liquor Control Act, cider falls within the wine definition. The LCRB finds that twenty-two (22) ounce containers are typical of the cider industry. Therefore, the City Code will be amended to allow for sale of wine in twenty-two (22) ounce containers for off-site consumption for the current Class P-3 liquor licenses. Attachments: Ordinance 52-O-16 Minutes of the February 24, 2016 Liquor Control Review Board meeting Memorandum 299 of 590 5/2/2016 52-O-16 AN ORDINANCE Amending Subsection 3-4-6(P-3) of the City Code to Allow for Sale of Wine in Twenty-Two (22) Ounce Containers for Off-Site Consumption NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Subsection 3-4-6(P-3) of the Evanston City Code of 2012, as amended, is hereby further amended by allowing the sale of wine in twenty-two (22) ounce containers for off-site consumption, to read as follows: (P-3) CRAFT WINERY license shall authorize the on-site production and storage of wine in quantities not to exceed fifty thousand (50,000) gallons per year and the sale of such wine for consumption off-premises and on-premises. It also authorizes on-site sampling consumption of such wine by persons of at least twenty-one (21) years of age. Such craft winery licenses shall be issued subject to the following conditions: 1. It shall be unlawful for a Class P-3 licensee to sell a container of wine for off-premises consumption unless the volume of the container is equal to or greater than twenty-five (25)twenty-two (22) ounces or 750 milliliters.65 liters. 2. Class P-3 licensees may during authorized hours of business, offer for on- site consumption samples of wine, or wine for retail sale, the wine permitted to be produced and sold pursuant to this classification. Licensees who offer servings of wine for retail sale shall provide expanded food service which includes such items as sandwiches, flatbreads, empanadas, hot dogs, salads, or other similar a la carte items to customers who are purchasing a wine serving(s). Licensees may arrange for the presence and operation of a mobile food vehicle on or adjacent to the licensed premises during authorized hours of business to serve food to customers. Only mobile food vehicle vendors licensed pursuant to Title 8, Chapter 23 of the City Code shall be allowed to be present and operate. Licensees required to provide expanded food service shall comply with all applicable requirements of Title 8, Chapter 6 of the City Code. 3. Class P-3 licensees must have at least one (1) BASSET-certified site manager on-premises whenever wine is available for on-site consumption. 300 of 590 52-O-16 ~2~ All persons who sell, open, pour, dispense or serve wine shall be BASSET certified. Class P-3 licensees must provide food service whenever wine is available for on-site consumption, in accordance with the specifications applicable to retail sale for on-site consumption. The licensee is strictly liable for complying with all provisions regarding food service. Wine for product sampling or retail sale for on-site consumption shall be dispensed only in containers provided by the licensee. During authorized hours of business, Class P-3 licensees may offer for on- site consumption samples of wine permitted to be produced and sold pursuant to this classification. Licensees shall not provide more than three (3) free samples, each of which shall not exceed one (1) fluid ounce, to any person in a day. Wine servings for consumption on premises shall be dispensed in containers no larger than 500 milliliters. Wine sold within the licensed premises for consumption on the premises shall not be removed from the licensed premises. No alcoholic liquor shall be brought onto the licensed premises or consumed on the licensed premises other than wine sold at retail or offered for sampling. 4. It shall be unlawful for the holder of a Class P-3 license to provide a sample of or sell any wine between the hours of 12:00 a.m. and 10:00 a.m. on any Monday, Tuesday, Wednesday, Thursday or Friday; between the hours of 1:00 a.m. and 10:00 a.m. on any Saturday; and between the hours of 1:00 a.m. and 12:00 p.m. on any Sunday. 5. Every Class P-3 licensee must have a valid First Class Wine Maker’s License from the State of Illinois. Every licensee shall maintain accurate records as to the total gallonage of wine manufactured on the premises and the total gallonage of wine manufactured on the premises and sold for consumption off-premises. Licensee shall produce said records to the City upon request. 6. Every employee of a Class P-3 licensee who participates in the production and sale of wine, pursuant to this license class, must be BASSET- certified. The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be $4,000.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be $4,200.00. No more than zero (0) such license(s) shall be in force at any one (1) time. 301 of 590 52-O-16 ~3~ SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2015 Adopted: ___________________, 2015 Approved: __________________________, 2015 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 302 of 590 Page 1 of 4 MEETING MINUTES Liquor Control Board Wednesday, February 24, 2016 11:30 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Elizabeth Tisdahl; Marion Macbeth; Dick Peach ; Byron Wilson Members Absent: None Staff Present: Grant Farrar, Theresa Whittington Others Present: Jennifer Gallery (Hilton Orrington); Mike McGuigan (Hilton Orrington); Rob Anderson (Red Robin)’ Marc Guttke (Red Robin); Ulzii Tsogtbaatar (The Funky Monk); Martin Cless (LuLu’s); Daniel Kelch (LuLu’s); Cathy Shultons (Flat Top Grill); Alfonso Perez (Flat Top Grill); Chris Collins (North Shore Cider); Shawn Decker (Sketchbook); Cesar Marron (Sketchbook); Niki Hiltwien (citizen). Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor CALL TO ORDER The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at 11:30 a.m. NEW BUSINESS Evanston Orrington Hotel, LLC d/b/a Hilton Orrington, 1710 Orrington Ave, Evanston, IL 60201 Jenifer Gallery (JG), Attorney for Evanston Orrington Hotel, LLC, requested approval of a Class C liquor license (Hotel/Restaurant/liquor). JG explained to the board that Hilton Orrington was recently purchased. The new owner wishes to continue service of liquor. There will be no significant changes to hotel operations. Mike McGuigan will remain as the hotel general manager. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a class C Liquor License to be introduced at the City Council meeting on March 28, 2016. Red Robin Express, LLC., d/b/a Red Robin Burger Works, 1700 Maple Street, Evanston, IL 60201 Rob Anderson (RB), attorney for Red Robin Express, requested approval for issuance of a Class D liquor license (restaurant/liquor). Red Robin intends to sell bottle beer only. The Evanston location will be the first in Illinois with beer. 303 of 590 Page 2 of 4 Marion Macbeth sought clarification that alcohol would be sold for on-site consumption only. RB responded that beer is offered for sale for on-site consumption only. Customers cannot purchase packaged beer for off-site consumption. Patrons cannot purchase liquor with “to-go” meals. RB requested to be placed on the March 14 th City Council Agenda in order to obtain the liquor license before the grand opening. Mayor Tisdahl and Grant Farrar agreed to March 14th contingent upon RB getting confirmation from Alderman Braithwaite that he will put in a request to suspend the rule for second reading. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a class D Liquor License to be introduced at the City Council meeting on March 14, 2016. Dash S Corporation d/b/a The Funky Monk, 618 ½ Church Street, Evanston, IL 60201 Ulzii Tsogtbaatar (UT), owner of The Funky Monk, requested approval for issuance of a Class D liquor license (restaurant/liquor). UT explained that The Funky Monk is a Mongolian-Russian restaurant. She wishes to sell only bottled beer at the restaurant. Mayor Tisdahl stressed the importance of checking I.D.’s. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a class D Liquor License to be introduced at the City Council meeting on March 28, 2016. DK Flat Top Grill, LLC d/b/a Flat Top Grill, 707 Church Street, Evanston, IL 60201 Cathy Shultons (CS), representative for Flat Top Grill, requested approval for issuance of a Class D liquor license (restaurant/liquor). CS explained that Flat Top Grill has recently changed ownership. The new liquor license is sought for the new corporate owner – DK Flat Top Grill, LLC. There are no changes to the daily operations. The business will continue as it has for the past 20 years. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a class D Liquor License to be introduced at the City Council meeting on March 28, 2016. Twice & Thrice, LLC d/b/a LuLu’s – Taco Diablo - Five & Dime, 1026 Davis Street, Evanston, IL 60201 Daniel Kelch (DK), owner of LuLu’s/Taco Diablo, requested approval for issuance of a Class C liquor license (Hotel/Restaurant/liquor). DK told the board he has been doing business in Evanston for 23 years. The new building is almost complete and he is seeking a liquor license to sell beer, wine and alcohol. DK is hoping to have the new restaurant open in May. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a class C Liquor License to be introduced at the City Council meeting on March 28, 2016. 304 of 590 Page 3 of 4 North Shore Cider Chris Collins (CC), owner of North Shore Cider, requested an amendment to liquor license class P-3 (craft winery) to change minimum container size for retail sale of cider for off-premises consumption from 25 oz. to 22 oz. CC is currently seeking real estate to open up a craft cider brewery. CC is seeking an amendment to Class P-3 to accommodate the smaller container size that is typical for craft ciders. CC went on to explain that craft ciders are typically sold and consumed in container sizes similar to beer. Marion Macbeth asked what the current minimal container size is for craft beer. Theresa Whittington replied that it is 22 oz. Marion Macbeth asked if the business could be classified as a beer brewery. Grant Farrar (GF) asked Chris Collins how other jurisdictions regulate craft Cider. CC responded that it is classified as wine because it is made from fermented fruit. GF would like time to take a closer look at the regulations and believes that it probably will be classified under class P-3. GF further asked if there are plans to have a tasting room. CC responded that he will have product tasting but not a tap room for on-site consumption. GF proposed following up with Chris Collins regarding specifics. GF believes it fits under P-3 and will work on amendment language. If there are any special issues it can come back to the liquor board. The matter will be placed on the agenda of a March or April City Council meeting, pending additional research and drafting of amendment language. Common Culture Brewing Company d/b/a Sketchbook Brewing Company, 821 Chicago Avenue, Evanston, IL 60202 Shawn Decker (SD) and Cesar Marron (CM), owners of Sketchbook, requested an upgrade from their existing license class P-1 to class P-2 (craft brewery with onsite consumption). SD explained that Sketchbook was recently granted a special use zoning permit to function as a craft brewery. Sketchbook will expand its retail sales into a storefront area on Chicago Avenue that will have a small tap room. Growler and howler filing will also take place in the new storefront space. The owners would like a P-2 license so they can offer on-site consumption to their customers. All customer traffic will happen at the new store front located on Chicago Avenue. Alley traffic will be limited to deliveries and personnel traffic. Niki Hiltwein (NH) asked if the license would apply only to 821A (storefront) or 821B (brewery production) in the alley. Grant Farrar responded that the license applies to the entire address – 821 Chicago Ave. Cesar Marron stated that the State and Federal agencies license per the entire addresses as well. NH then asked if Sketchbook is allowed to operate business out of the 821B portion of the address. CM stated that there is a possibility that people might visit 821B to taste a beer they are considering stocking in a restaurant etc. CM clarifies that all retail transactions will take place a t 821A but brewery production and tours will take place in 821B. SD explained that the back space is set up for production and the only reason patrons would be back there is for a tour. NH then asked if tours will enter through the front door at 821A. SD and CM confirmed that tours would enter through 821A and escorted to 821B by Sketchbook staff. NH asked if tour busses and food trucks would be operating in the alley. SD and CM responded that these vehicles would not be in the alley but on the street. NH then asked about private events. SH asked if special events would also take place in the 821B space? CM stated that the back is strictly for production. Other than tours, there is 305 of 590 Page 4 of 4 no intention to have special events in 821B. SD also stated that the front space is modest and might have a maximum capacity of 49 people. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a class P-2 Liquor License to be introduced at the City Council meeting on March 28, 2016. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl, Mayor at 11:48 a.m., February 24, 2016. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 306 of 590 For City Council meeting of May 23, 2016 Item A10 Ordinance 53-O-16: Increase Class D Liquor License – Old Dixie Cafe For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 53-O-16, Increasing the Number of Class D Liquor Licenses for 811 Church, LLC d/b/a Old Dixie Cafe, 825 Church Street Date: May 23, 2016 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 53-O-16. Alderman Rainey recommends suspension of the rules for Introduction and Action at the May 23, 2016 City Council meeting. Funding Source: N/A Summary: Ordinance 53-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty-five (55) to fifty-six (56), and permit issuance of a Class D license to 811 Church, LLC d/b/a Old Dixie Cafe (“Company”), 825 Church Street. This license will permit Company to retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. Application materials were submitted by Company representative Ibrahim M. Shihadeh. Legislative History: At the April 27, 2016 Liquor Control Review Board meeting, Company requested consideration of application for a Class D liquor license ------------------------------------------------------------------------------------- Attachments: Ordinance 53-O-16 Application Draft Minutes of the April 27, 2016 Liquor Control Review Board meeting Memorandum 307 of 590 5/2/2016 53-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(D) to Increase the Number of Class D Liquor Licenses from Fifty-Five to Fifty-Six (811 Church , LLC d/b/a Old Dixie Cafe, 825 Church Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: D Restaurant Liquor None $2,800 $2,800 5556 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class D liquor licenses from fifty-five (55) to fifty-six (56) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 308 of 590 53-O-16 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty-five (55)fifty-six (56) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 309 of 590 Redacted 310 of 590 311 of 590 312 of 590 313 of 590 Redacted 314 of 590 315 of 590 316 of 590 317 of 590 318 of 590 319 of 590 320 of 590 321 of 590 322 of 590 323 of 590 324 of 590 325 of 590 326 of 590 327 of 590 328 of 590 Page 1 of 3 MEETING MINUTES Liquor Control Board Wednesday, April 27, 2016 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Elizabeth Tisdahl; Marion Macbeth; Dick Peach; Byron Wilson Members Absent: None Staff Present: Grant Farrar, Theresa Whittington Others Present: Rami Khalaf (Old Dixie Café); Alpana Singh (Terra and Vine); Matthew Fisher (Terra and Vine); Zishan Alvin (The Whiskey Thief); Bobby Grbevski (The Whiskey Thief); Kenny Chou (Table To Stix); Christos Georges (Cupitol); Sellia Georges (Cupitol); Cameel Halim (1560 Oak); Mireille Halim (1560 Oak); Mireille Halim (1560 Oak). Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor CALL TO ORDER The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at 11:00 a.m. NEW BUSINESS 811 Church, LLC d/b/a Old Dixie Cafe, 825 Church Street, Evanston, IL 60201 Rami Khalaf (General Manager), requested approval of a Class D liquor license (Restaurant/liquor). The restaurant is located in the former Dixie Kitchen location. This is a new corporation and business. It will be keeping mostly the same menu with a few adjustments. The restaurant and kitchen have been remodeled. They’d like to offer some cocktails and wine and beer as a compliment to meal service. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a Liquor License to be introduced at the City Council meeting on May 23, 2016. Terra and Vine, LLC, d/b/a Terra and Vine, 1701 Maple Ave., Evanston, IL 60201 Alpana Singh, requested approval of a Class C liquor license (Hotel/Restaurant/liquor). The restaurant is located in the former Bravo Brio space next to the movie theater. Ms. Singh is a Master Sommelier. Wine will be prominently featured along with Mediterranean/Italian cuisine. The chef is Andrew Graves of Alinea, Next and Aviary. There will be a separate menu geared towards theater patrons. The restaurant will also feature private event space. Mathew Fisher (co-owner) thinks the space could accommodate parties of 40-150 people. Ms. Singh says she hopes to foster a sense of 329 of 590 Page 2 of 3 community by hosting special taste pairings such as wine and cheese wine and chocolate nights. She hopes the separate space, Bar Terra, can be a space to host special events and community events. Alpana Singh currently works with the Make it Better Foundation and has reached out to the Northshore Convention Bureau to spread the word about the special event space. Also of interest is to off er space to non-profits on Monday nights. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a Liquor License to be introduced at the City Council meeting on May 23, 2016. Davis Street Group, LLC d/b/a The Whiskey Thief, 616 Davis Street, Evanston, IL 60201 Zishan Alvi (Owner), requested approval of a Class C liquor license (Hotel/Restaurant/liquor). The owners also own Pearl Tavern located in the Loop in downtown Chicago and another bar called Bar 63. They wish to bring River North flair to downtown Evanston. The chef will be Austin Baker, creator of the Au Cheval burger. They will a have full menu with an emphasis are great burgers and great whiskeys. They do plan to employee Evanston residents. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a Liquor License to be introduced at the City Council meeting on May 23, 2016. WNK, Inc., d/b/a Table to Stix, 1007 Davis Street, Evanston, IL 60201 Kenny Chou (owner), requested approval of a Class D liquor license (Restaurant/liquor). The restaurant is a ramen shop that also features small bites. His customers have expressed interest in alcohol to compliment meals. Board members reviewed the application in advance of the meeting. Question 9B on the application was left unanswered. Mr. Chou reviewed the question. The application will be updated to reflect his response of “no”. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a Liquor License to be introduced at the City Council meeting on May 23, 2016. Cupitol, Inc., d/b/a Cupitol Coffee & Eatery, 812 Grove Street, Evanston, IL 60201 Christos Georges (Owner/Director), requested approval of a Class C liquor license (Hotel/Restaurant/liquor). The restaurant will focus on coffee and bakery and also has a full menu. There will be a small bar that will not comprise more than 10% of the space. Sellia Georges (Director) will serve as the site manager. She has not yet complete BASSET training but will complete it prior to the May 23rd City Council meeting. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a Liquor License to be introduced at the City Council meeting on May 23, 2016. 330 of 590 Page 3 of 3 1560 Oak Banquet Facilities, LLC d/b/a 1560 Oak Banquet Facilities, 1560 Oak Ave, Evanston, IL 60201 Cameel Halim (Manager/member), requested approval of a Class D liquor license (Hotel/Restaurant/liquor). Mr. Halim is the owner of the Time and Glass Museum. The banquet facility is planned for the fourth floor of the museum. The hall will be able to host up to 200 people. The Mayor asked if there were any zoning issues of concern. Theresa Whittington clarified that the business must operate as a restaurant. Mr. Halim explained that the kitchen is located in the basement of the museum. A prep room is located on the third floor and a bar on the fourth floor. If there are any zoning or health issues, those will be addressed by those respective departments. Marion Macbeth asked if the business will only host special events or if it will also operate regularly as a restaurant. Mr. Halim responded that it is for special events only and there will not be any regular hours to the public. He is currently booking events for December. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a Liquor License to be introduced at the City Council meeting on May 23, 2016. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl, Mayor at 11:35 a.m., April 27, 2016. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 331 of 590 For City Council meeting of May 23, 2016 Item A11 Ordinance 54-O-16: Increasing Class C Liquor License - Terra and Vine, LLC For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 54-O-16, Increasing the Number of Class C Liquor Licenses for Terra and Vine, LLC d/b/a Terra and Vine, 1701 Maple Avenue Date: May 23, 2016 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 54-O-16. Funding Source: N/A Summary: Ordinance 54-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the number of authorized Class C liquor licenses from twenty (20) to twenty-one (21) and permit issuance of a Class C license to Terra and Vine, LLC d/b/a Terra and Vine (“Company”), 1701 Maple Avenue. This license will permit Company to retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. Application materials were submitted by Company representative Matt Fisher. Legislative History: At the April 27, 2016 Liquor Control Review Board meeting, Company requested consideration of application for a Class C liquor license. ------------------------------------------------------------------------------------- Attachments: Ordinance 54-O-16 Application See Agenda Item A10 for Minutes of the April 27, 2016 Liquor Control Review Board meeting Memorandum 332 of 590 5/2/2016 54-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(C) to Increase the Number of Class C Liquor Licenses from Twenty to Twenty-One (Terra and Vine, LLC d/b/a Terra and Vine , 1701 Maple Avenue) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class C of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: C Hotel or Restaurant Liquor None $4,300 $4,300 2021 Core 11 a.m.— 1 a.m. (Mon- Wed); 11 a.m. – 2 a.m. (Thurs – Sat); 11 a.m. – 1 a.m. (Sun); 11 a.m. – 2 a.m. on New Year’s Day, Memorial Day, Fourth of July, Labor Day and Thanksgiving SECTION 2: Subsection 3-4-6-(C) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class C liquor licenses from twenty (20) to twenty-one (21) to read as follows: (C) CLASS C licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for consumption on the premises while food is available. Such licenses may be issued only to hotels or restaurants in the core area. Establishments holding Class C licenses must have some food service available when alcoholic liquor is being sold. The meanings of "hotel," "restaurant," and "core area" shall be as defined in Section 3-4-1 of this Chapter. 333 of 590 54-O-16 ~2~ 1. The sale of alcoholic liquor shall not take place between the hours of 1:00 a.m. and 11:00 a.m., except that sales may be made up to 2:00 a.m. on Friday, Saturday, Sunday mornings and up to 2:00 a.m. on the mornings of January 1, Memorial Day, July 4, Labor Day and Thanksgiving; however, no such sales shall be made between 2:00 a.m. and 11:00 a.m. on Sunday. The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be four thousand three hundred dollars ($4,300.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be four thousand five hundred fifteen dollars ($4,515.00). No more than twenty (20) twenty-one (21) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 334 of 590 54-O-16 ~3~ Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 335 of 590 Redacted 336 of 590 337 of 590 338 of 590 339 of 590 Redacted 340 of 590 341 of 590 342 of 590 343 of 590 344 of 590 Redacted Redacted Redacted Redacted 345 of 590 346 of 590 347 of 590 348 of 590 349 of 590 350 of 590 351 of 590 For City Council meeting of May 23, 2016 Item A12 Ordinance 55-O-16: Increasing Class C Liquor License - Davis Street Group, LLC For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 55-O-16, Increasing the Number of Class C Liquor Licenses for Davis Street Group, LLC d/b/a The Whiskey Thief, 616 Davis Street Date: May 23, 2016 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 55-O-16. Alderman Rainey recommends suspension of the rules for Introduction and Action at the May 23, 2016 City Council meeting. Funding Source: N/A Summary: Ordinance 55-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the number of authorized Class C liquor licenses from twenty-one (21) to twenty-two (22) and permit issuance of a Class C license to Davis Street Group, LLC d/b/a The Whiskey Thief (“Company”), 616 Davis Street. This license will permit Company to retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. Application materials were submitted by Company representative Zishan Alvi. Legislative History: At the April 27, 2016 Liquor Control Review Board meeting, Company requested consideration of application for a Class C liquor license. ------------------------------------------------------------------------------------- Attachments: Ordinance 55-O-16 Application See Agenda Item A10 for Minutes of the April 27, 2016 Liquor Control Review Board meeting Memorandum 352 of 590 5/2/2016 55-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(C) to Increase the Number of Class C Liquor Licenses from Twenty-One to Twenty-Two (Davis Street Group, LLC d/b/a The Whiskey Thief, 616 Davis Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class C of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: C Hotel or Restaurant Liquor None $4,300 $4,300 2122 Core 11 a.m.— 1 a.m. (Mon- Wed); 11 a.m. – 2 a.m. (Thurs – Sat); 11 a.m. – 1 a.m. (Sun); 11 a.m. – 2 a.m. on New Year’s Day, Memorial Day, Fourth of July, Labor Day and Thanksgiving SECTION 2: Subsection 3-4-6-(C) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class C liquor licenses from twenty-one (21) to twenty-two (22) to read as follows: (C) CLASS C licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for consumption on the premises while food is available. Such licenses may be issued only to hotels or restaurants in the core area. Establishments holding Class C licenses must have some food service available when alcoholic liquor is being sold. The meanings of "hotel," "restaurant," and "core area" shall be as defined in Section 3-4-1 of this Chapter. 353 of 590 55-O-16 ~2~ 1. The sale of alcoholic liquor shall not take place between the hours of 1:00 a.m. and 11:00 a.m., except that sales may be made up to 2:00 a.m. on Friday, Saturday, Sunday mornings and up to 2:00 a.m. on the mornings of January 1, Memorial Day, July 4, Labor Day and Thanksgiving; however, no such sales shall be made between 2:00 a.m. and 11:00 a.m. on Sunday. The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be four thousand three hundred dollars ($4,300.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be four thousand five hundred fifteen dollars ($4,515.00). No more than twenty-one (21) twenty-two (22) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 354 of 590 55-O-16 ~3~ Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 355 of 590 Redacted 356 of 590 357 of 590 358 of 590 359 of 590 edacted 360 of 590 361 of 590 362 of 590 363 of 590 364 of 590 365 of 590 366 of 590 367 of 590 368 of 590 369 of 590 370 of 590 371 of 590 372 of 590 For City Council meeting of May 23, 2016 Item A13 Ordinance 56-O-16: Increase Class D Liquor License – Table to Stix For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 56-O-16, Increasing the Number of Class D Liquor Licenses for WNK, Inc. d/b/a Table to Stix, 1007 Davis Street Date: May 23, 2016 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 56-O-16. Funding Source: N/A Summary: Ordinance 56-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty-six (56) to fifty-seven (57), and permit issuance of a Class D license to WNK, Inc. d/b/a Table to Stix (“Company”), 1007 Davis Street. This license will permit Company to retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. Application materials were submitted by Company representative Kenny Chou. Legislative History: At the April 27, 2016 Liquor Control Review Board meeting, Company requested consideration of application for a Class D liquor license ------------------------------------------------------------------------------------- Attachments: Ordinance 56-O-16 Application See Agenda Item A10 for Minutes of the April 27, 2016 Liquor Control Review Board meeting Memorandum 373 of 590 5/2/2016 56-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(D) to Increase the Number of Class D Liquor Licenses from Fifty-Six to Fifty-Seven (WNK, Inc. d/b/a Table to Stix, 1007 Davis Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: D Restaurant Liquor None $2,800 $2,800 5657 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class D liquor licenses from fifty-six (56) to fifty-seven (57) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 374 of 590 56-O-16 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty-six (56)fifty-seven (57) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 375 of 590 Redacted 376 of 590 377 of 590 378 of 590 379 of 590 Redacted 380 of 590 381 of 590 382 of 590 383 of 590 384 of 590 385 of 590 386 of 590 387 of 590 388 of 590 389 of 590 390 of 590 391 of 590 392 of 590 393 of 590 394 of 590 395 of 590 For City Council meeting of May 23, 2016 Item A14 Ordinance 57-O-16: Increasing Class C Liquor License - Cupitol, Inc. For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 57-O-16, Increasing the Number of Class C Liquor Licenses for Cupitol, Inc. d/b/a Cupitol Coffee and Eatery, 812 Grove Street Date: May 23, 2016 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 57-O-16. Funding Source: N/A Summary: Ordinance 57-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the number of authorized Class C liquor licenses from twenty-two (22) to twenty-three (23) and permit issuance of a Class C license to Cupitol, Inc. d/b/a Cupitol Coffee and Eatery (“Company”), 812 Grove Street. This license will permit Company to retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. Application materials were submitted by Company representative Christos Georges. Legislative History: At the April 27, 2016 Liquor Control Review Board meeting, Company requested consideration of application for a Class C liquor license. ------------------------------------------------------------------------------------- Attachments: Ordinance 57-O-16 Application See Agenda Item A10 for Minutes of the April 27, 2016 Liquor Control Review Board meeting Memorandum 396 of 590 5/2/2016 57-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(C) to Increase the Number of Class C Liquor Licenses from Twenty-Two to Twenty-Three (Cupitol, Inc. d/b/a Cupitol Cofee and Eatery , 812 Grove Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class C of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: C Hotel or Restaurant Liquor None $4,300 $4,300 2223 Core 11 a.m.— 1 a.m. (Mon- Wed); 11 a.m. – 2 a.m. (Thurs – Sat); 11 a.m. – 1 a.m. (Sun); 11 a.m. – 2 a.m. on New Year’s Day, Memorial Day, Fourth of July, Labor Day and Thanksgiving SECTION 2: Subsection 3-4-6-(C) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class C liquor licenses from twenty-two (22) to twenty-three (23) to read as follows: (C) CLASS C licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for consumption on the premises while food is available. Such licenses may be issued only to hotels or restaurants in the core area. Establishments holding Class C licenses must have some food service available when alcoholic liquor is being sold. The meanings of "hotel," "restaurant," and "core area" shall be as defined in Section 3-4-1 of this Chapter. 397 of 590 57-O-16 ~2~ 1. The sale of alcoholic liquor shall not take place between the hours of 1:00 a.m. and 11:00 a.m., except that sales may be made up to 2:00 a.m. o n Friday, Saturday, Sunday mornings and up to 2:00 a.m. on the mornings of January 1, Memorial Day, July 4, Labor Day and Thanksgiving; however, no such sales shall be made between 2:00 a.m. and 11:00 a.m. on Sunday. The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be four thousand three hundred dollars ($4,300.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be four thousand five hundred fifteen dollars ($4,515.00). No more than twenty-two (22) twenty-three (23) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 398 of 590 57-O-16 ~3~ Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 399 of 590 Redacted 400 of 590 401 of 590 402 of 590 403 of 590 404 of 590 405 of 590 Redacted 406 of 590 407 of 590 408 of 590 409 of 590 410 of 590 411 of 590 412 of 590 413 of 590 414 of 590 415 of 590 416 of 590 417 of 590 418 of 590 419 of 590 420 of 590 421 of 590 422 of 590 423 of 590 424 of 590 425 of 590 For City Council meeting of May 23, 2016 Item A15 Ordinance 58-O-16: Increasing Class D Liquor License - 1560 Oak Banquet Facilities For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 58-O-16, Increasing the Number of Class D Liquor Licenses for 1560 Oak Banquet Facilities, LLC d/b/a 1560 Oak Banquet Facilities, 1560 Oak Avenue Date: May 23, 2016 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 58-O-16. Funding Source: N/A Summary: Ordinance 58-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty-seven (57) to fifty-eight (58) and permit issuance of a Class D license to 1560 Oak Banquet Facilities, LLC d/b/a 1560 Oak Banquet Facilities (“Company”), 1560 Oak Avenue. This license will permit Company to retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. Application materials were submitted by Company representative Cameel Halim. Legislative History: At the April 27, 2016 Liquor Control Review Board meeting, Company requested consideration of application for a Class D liquor license. ------------------------------------------------------------------------------------- Attachments: Ordinance 58-O-16 Application See Agenda Item A10 for Minutes of the April 27, 2016 Liquor Control Review Board meeting Memorandum 426 of 590 5/2/2016 58-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(D) to Increase the Number of Class D Liquor Licenses from Fifty-Seven to Fifty-Eight (1560 Oak Banquet Facilities, LLC d/b/a 1560 Oak Banquet Facilities , 1560 Oak Avenue) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: D Restaurant Liquor None $2,800 $2,800 5758 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class D liquor licenses from fifty-seven (57) to fifty-eight (58) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 427 of 590 58-O-16 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty-seven (57)fifty-eight (58) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 428 of 590 Redacted 429 of 590 430 of 590 431 of 590 432 of 590 Redacted 433 of 590 434 of 590 435 of 590 436 of 590 437 of 590 438 of 590 439 of 590 440 of 590 441 of 590 442 of 590 443 of 590 444 of 590 445 of 590 For City Council meeting of May 23, 2016 Item A16 Ordinance 59-O-16: Decreasing Class K Liquor License - Sips on Sherman For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 59-O-16, Decreasing the Number of Class K Liquor Licenses for Exultation, Inc. d/b/a Sips on Sherman, 1741 Sherman Avenue Date: May 23, 2016 Recommended Action: Staff recommends City Council adoption of Ordinance 59-O-16. Summary: Ordinance 59-O-16 amends Evanston City Code of 2012 Subsection 3-4-6-(K), as amended, to decrease the number of authorized Class K liquor licenses from three (3) to two (2). Exultation, Inc. d/b/a Sips on Sherman, 1741 Sherman Avenue, closed its business. This ordinance amends the City Code to reflect the decrease in Class K liquor licenses. Legislative History: N/A ------------------------------------------------------------------------------------- Attachments: Ordinance 59-O-16 Memorandum 446 of 590 5/13/2016 59-O-16 AN ORDINANCE Amending City Code Section 3-4-6-(K) to Decrease the Number of Class K Liquor Licenses from Three to Two (Exultation, Inc., d/b/a “Sips on Sherman ”, 1741 Sherman Avenue) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class K of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: K Wine, Beer, and Spirits Shop Tasting Wine, Beer, and Spirits $5,000 $5,000 32 Store under 5,000 sq. ft. 8 a.m.— Midnight SECTION 2: Subsection 3-4-6-(K) of the Evanston City Code of 2012, as amended, is hereby further amended by decreasing the number of Class K liquor licenses from three (3) to two (2) to read as follows: (K) Class K licenses, which shall authorize the retail sale of alcoholic liquor, wine and beer to persons of at least twenty-one (21) years of age as set forth herein. 1. It shall be unlawful for a Class K licensee to sell a single sealed container of wine unless the container is greater than or equal to sixteen (16) fluid ounces or 0.473 liters. 2. The sale of alcoholic liquor at retail pursuant to the Class K license may begin after 8:00 a.m. Monday through Sunday. Alcoholic liquor shall not be sold after the hour of 12:00 midnight on any day. 3. Wine tasting shall be permitted during authorized hours of business. Licensees shall not provide more than three (3) free samples, each of which shall not exceed one (1) fluid ounce, to any person in a day. Licensees may sell wine samples, but the volume of any wine sample sold shall not exceed six (6) fluid ounces and the total volume of all samples sold to a person in a day shall not [exceed] twelve (12) fluid ounces. Licensees shall not provide and/or sell more than a total of fifteen (15) fluid ounces of wine samples to any person in a day. Beer tasting of only 447 of 590 59-O-16 ~2~ the beers permitted to be sold under this classification for consumption off- premises shall be permitted during authorized hours of business. Licensees shall not provide more than three (3) free samples, each of which shall not exceed two (2) fluid ounces, to any person in a day. Licensees may sell beer samples, but the volume of any beer sample sold shall not exceed twelve (12) fluid ounces and the total volume of all samples sold to a person in a day shall not exceed twenty-four (24) fluid ounces. Licensees shall not provide and/or sell more than a total of thirty (30) fluid ounces of beer samples to any person in a day. Licensees must have at least one (1) BASSET-certified site manager on-premises whenever offering wine and beer for tasting. Licensees must provide food service when offering wine and beer for tasting. 4. The licensed premises shall not exceed a gross area of five thousand (5,000) square feet total. 5. Not less than ten percent (10%) but not more than twenty percent (20%) of total gross square foot area of the licensed premises shall be designated for the sale of food. 6. Not more than ten percent (10%) of total gross square foot area of the licensed premises may be designated for the sale of beer. 7. Not more than two percent (2%) of total gross square foot area of the licensed premises may be designated for the sale of alcoholic liquor other than wine and beer. The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be five thousand dollars ($5,000.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be five thousand one hundred sixty dollars ($5,160.00). No more than three (3)two (2) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect 448 of 590 59-O-16 ~3~ without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2016 Adopted: ___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 449 of 590 For City Council Meeting of May 23, 2016 Item A17 Ordinance 36-O-16, Adding Title 3, Chapter 32, Massage and Bodywork Establishments For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Richard Eddington, Chief of Police Subject: Ordinance 36-O-16, Adding Title 3, Chapter 32, “Massage and Bodywork Establishments” Date: May 23, 2016 Recommended Action: City staff recommends City Council adoption of Ordinance 36-O-16. Summary: City staff drafted Ordinance 36-O-16 to address ongoing community concerns and provide an enforcement tool related to illegal sexual activities at massage establishments. City staff reviewed and considered comparable massage establishment statutes from similarly situated jurisdictions. The proposed ordinance clearly ties into state licensing requirements and makes City inspections and enforcement actions follow a clear path. Massage and Bodywork Establishment Ordinance Revisions: Since the March 28, 2016 City Council meeting, staff consulted and met with various stakeholders to address concerns raised during the meeting, including the American Massage Therapy Association, the Illinois Chapter of the American Organization for Bodywork Therapies, as well as licensed massage and bodywork professionals. These representatives reviewed and approved this revised ordinance. Under the Revised Ordinance: •Administering home massages does not require a City license, but massage therapists must hold a state-issued license. Section 3-32-2. •“Bodywork,” “bodywork establishment,” and “bodyworker” are defined and included throughout the ordinance. Section 3-32-1. •Applicants must obtain a massage and bodywork establishment license from the City of Evanston. The massage and bodywork establishment license will have an annual fee of $50.00. Sections 3-32-2 and 3-32-7. •Massage and bodywork establishment applicants must be at least eighteen (18) years of age. Section 3-32-4(G). Memorandum 450 of 590 • Applicants must provide the City with the name of each massage therapist and bodyworker employed in the massage and/or bodywork establishment. Massage therapists must provide a true and valid copy of their state issued license to the City of Evanston. Section 3-32-3(A). • Massage and bodywork establishment licensees must comply with all applicable federal, state and city laws. Section 3-32-6. • A massage and bodywork establishment license will not be issued to applicants convicted of prostitution, rape, sexual misconduct, or any crime that subjects the licensee to compliance with the requirements of the Sex Offender Registration Act. Section 3-32-4(C). • The revision removes the requirement to prominently post price rates specifically in the reception area. Section 3-32-11(B). • The revision removes the requirement to have separate dressing rooms for each sex. Section 3-32-11(C). • The revision removes the operational requirement to have inward opening and self-closing dressing room doors. Section 3-32-11(C). • Massage or bodywork establishment must not advertise the age, gender, or physical attributes of its practitioners or use images or words suggestive of unlawful sexual services. Section 3-32-12(D). • Massage or bodywork establishments can only operate between the hours of 5:00 a.m. to 10:00 p.m. on any given day. Section 3-32-12(E). • Failure to comply with the provisions set forth in Ordinance 36-O-16 will result in a $250.00 fine for each offense. Every day a violation continues will be deemed a separate offense. Section 3-32-19. • This ordinance will have an effective date of September 1, 2016. Legislative History: On March 28, 2016, Staff presented for City Council’s review and guidance a Massage Establishment Ordinance for the City of Evanston. Attachments: Ordinance 36-O-16 451 of 590 3/15/2016 5/6/2016 36-O-16 AN ORDINANCE Amending City Code Title 3 of the Evanston City Code by Adding Chapter 32, “Massage and Bodywork Establishments” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: SECTION 1: Title 3 of the Evanston City Code of 2012, is hereby amended to add Chapter 32 as follows: CHAPTER 32 – MASSAGE AND BODYWORK ESTABLISHMENTS 3-32-1: DEFINITIONS. For the purpose of this Chapter, the following words and phrases will have the meanings respectively ascribed to them by this section. Bodywork. The practice of a person using primarily touch to manipulate tissue, which does not constitute massage or massage therapy as defined under the Massage Licensing Act ( "Act "), 225 ILCS 57/1 et seq., in the course of treatment or therapy provided to another person. Bodywork may include the effectuation of the human energy system or acupoints or QI meridians of the human body. Bodywork Establishment. Any establishment having a fixed place of business where any person, firm, association or corporation engages in or carries, or permits to be engaged in or carries on any of the activities included in the definition of “bodywork.” Bodyworker. A person who administers bodywork for compensation. Employee. Any person over eighteen (18) years of 452 of 590 36-O-16 2 age, other than a massage therapist or bodywork therapist, who renders any service in connection with the operation of a massage or bodywork business and receives compensation from the operator of the business or patrons. Licensee. The person to whom a license has been issued to own or operate a massage and/or bodywork establishment as defined herein. Massage or Massage Therapy. A system of structured palpation or movement of the soft tissue of the body. The system may include, but is not limited to, techniques such as effleurage or stroking and gliding, petrissage or kneading, tapotement or percussion, friction, vibration, compression, and stretching activities as they pertain to massage therapy. These techniques may be applied by a licensed massage therapist with or without the aid of lubricants, salt or herbal preparations, hydromassage, thermal massage, or a massage device that mimics or enhances the actions possible by human hands. The purpose of the practice of massage is to enhance the general health and well- being of the mind and body of the recipient. “Massage” does not include the diagnosis of a specific pathology. “Massage” does not include those acts of physical therapy or therapeutic or corrective measures that are outside the scope of massage therapy practice as defined in this Section. Massage Establishment. Any establishment having a fixed place of business where any person, firm, association or corporation engages in or carries, or permits to be engaged in or carries on any of the activities included in the definition of “massage” or “massage therapy.” 453 of 590 36-O-16 3 Massage Therapist. A person who is licensed by the Illinois Department of Financial and Professional Regulation and administers massage for compensation. Patron. Any person: (1) over eighteen (18) years of age; or (2) under eighteen (18) years of age with parental/guardian consent, who received a massage and/or bodywork under such circumstances that it is reasonably expected that he or she will pay money or give any other consideration therefor. Sexual or Genital Area. Genitals, pubic area, buttocks, anus, or perineum of any person, or the vulva or breasts of a female. 3-32-2: LICENSE REQUIRED. (A) City of Evanston License Required. No person will engage in or carry out the business of massage and/or bodywork unless he/she has a valid business license issued by the City pursuant to the provisions of this Chapter for each and every separate office or place of business conducted by such person. However, where individuals possessing the license required in Subsection (B), below, perform massage and/or bodywork in their own homes, or for an individual client in the home of that client, no City business establishment license will be required for the premises. (B) State License Required. No person will engage in massage for compensation, unless he/she has a valid State license issued pursuant to 225 ILCS 57/1 et seq., the Massage Licensing Act or 225 ILCS 410/3A-1 et seq. 3-32-3: APPLICATION FOR MASSAGE AND BODYWORK ESTABLISHMENT LICENSES. Written applications for licenses must be made to the Community Development Department and signed by the applicant, or by a duly authorized agent thereof. All applications must be verified by oath or affidavit and contain the following information. Each application will contain the following information: (A) The name and address of each massage therapist and bodyworker who is or will be employed or contracted in the massage and/or bodywork establishment, 454 of 590 36-O-16 4 including a true and valid copy of their respectiveany massage therapist’s licenses as issued by the Illinois Department of Financial and Professional Regulation. (B) In the case of an individual, the name, age and address of the applicant. In the case of a copartnership, the persons entitled to share in the profits thereof. In the case of a corporation, the date of incorporation, the objects for which it was organized, a summary of its activities during the past year, and the names and addresses of the officers, directors, all persons owning directly or beneficially more than five percent (5%) of the stock of such corporation and the person operating as manager of the premises. (C) A detailed description of the service to be provided. (D) The location and description of the premises or place of business which is to be operated under such license. (E) A form of identification, such as driver's license and social security card. (F) Proof of each massage therapist and bodyworker’s liability insurance coverage in the amount of at least one million dollars ($1,000,000.00). (G) Business, occupation, or employment of the applicant for the three (3) years preceding the date of application. (H) The massage, bodywork, or similar business license history of the applicant; whether such person, in previously operating in this or another City or State, has had a business license revoked or suspended, and the reason for such action. (I) All criminal convictions other than misdemeanor traffic violations, including the dates of convictions, nature of the crimes and place convicted. (J) The name and address of any massage or bodywork business or other establishment owned or operated by any person whose name is required to be given in Subsection (B) wherein the business or profession of massage or bodywork is carried on. (K) A description of any other business to be operated on the same premises or on adjoining premises owned or controlled by the applicant. (L) Each Applicant must give written authorization to the City, its agents and employees to verify all information set forth in the application. The holder of a massage and bodywork establishment license must notify the Community Development Department of each change in any of the data required to be furnished by this Section within ten (10)fourteen (14) days after such change occurs. 455 of 590 36-O-16 5 3-32-4: RESTRICTIONS ON LICENSES. No Massage and Bodywork Establishment license will be issued to: (A) Applicants who owe any debt or unpaid tax to the City of any kind. (B) Operations that do not comply with all applicable laws, including, but not limited to, the City's building, zoning, and health regulations. (C) Applicants who were convicted of prostitution, rape, sexual misconduct, or any crime that subjects the licensee to compliance with the requirements of 730 ILCS 150/1 et seq., the Sex Offender Registration Act.any offense involving sexual misconduct, or a felony involving either: (1) the use of force and violence; or (2) narcotics, dangerous drugs or dangerous weapons. (D) Applicants who knowingly made any false, misleading, or fraudulent statement of fact or failed to disclose required information or a fact in the license application or in any document required by the City. (E) Applicants who owned or managed a massage or bodywork business, massage therapy, and whose permit or license was denied, revoked, or suspended by the City or any other State or local agency within two (2)ten (10) years prior to the date of application to the City. (F) Applicants who possessed a massage therapy license and whose license was denied, revoked, or suspended by the City or any other State or local agency within two (2) years prior to the date of application to the City. (G) Applicants under eighteen (18) years old. 3-32-5: APPROVAL OR DENIAL OF APPLICATION. The City of Evanston will approve or deny an application for a license under this Chapter within a reasonable period of time. Every license issued pursuant to this Chapter will terminate at the end of the calendar year unless sooner suspended or revoked. 3-32-6: TERM OF LICENSE; RENEWAL. Massage and bodywork establishment licenses will only be effective for one (1) year and must be renewed annually. Massage and bodywork establishment licenses may be renewed upon payment of the required fees at least six (6) weeks prior to the expiration of the license. The failure of any massage or bodywork establishment to comply with any provisions of this Chapter, or with applicable local, state, or federal law, may constitute grounds for nonrenewal. 3-32-7: ANNUAL LICENSE FEES. 456 of 590 36-O-16 6 The annual license fee for a massage or bodywork establishment is fifty dollars ($50.00). 3-32-8: TRANSFER OF LICENSE. A massage and bodywork establishment license must not be transferred to another person, organization, or agency. 3-32-9: POSTING OF LICENSE. (A) Every massage therapist must prominently display his or her State License in his/her work area at all times. (B) Every person, corporation, limited liability company, partnership, or association licensed under this Chapter must prominently display its massage and bodywork establishment license at all times. 3-32-10: INSPECTION REQUIRED. The Chief of Police or his/her authorized designee will inspect each massage or bodywork business establishment to ensure the provisions of this Chapter are complied with. Such inspections will be made at reasonable times and in a reasonable manner, with proper notice given to the massage and bodywork establishment license holder. It is unlawful for any licensee to not allow an inspection of the premises or obstruct an inspection. 3-32-11: REGISTER OF EMPLOYEES. The licensee must maintain a register of all persons employed at any time, as well as a list of all massage therapists and bodyworkers. The licensee must have: (1) valid and current copies of all state massage therapist licenses for his/her employeesall contracted and employed massage therapists; and (2) valid and current copies of all professional certifications for all contracted and employed bodyworkers. The register and the licenses must be available for inspection at the massage or bodywork establishment during regular business hours. 3-32-12: OPERATING REQUIREMENTS. (A) Every portion of the massage or bodywork establishment, including appliances and apparatus, must be kept clean and operated in a sanitary condition. (B) Price rates for all services must be prominently posted in the reception area in a location available to all prospective customers. (C) All employees, including massage therapists, must be clean and wear clean, 457 of 590 36-O-16 7 nontransparent outer garments, covering the sexual and genital areas. A separate dressing room for each sex must be available on the premises with individual lockers for each employee. Doors to such dressing rooms must open inward and be self-closing. (D)(B) All massage or bodywork establishments must have clean, laundered sheets and towels in sufficient quantity and in a sanitary manner. (E)(C) No licensed massage or bodywork establishment will place, publish or distribute or cause to be placed, published or distributed any advertisement, picture, or statement which: 1. is known or through the exercise of reasonable care should be known to be false, deceptive or misleading in order to induce any person to purchase or utilize any professional massage or bodywork services; 2. discloses the age, gender, or physical attributes of a massage or bodywork establishment’s employees or contractors; or 3. uses images or words to suggest the offering of unlawful sexual services. (F)(D) Massage or bodywork establishment hours of operation must only take place between the hours of 5:00 a.m. to 10:00 p.m. on any given day. 3-32-13: PERSONS UNDER EIGHTEEN YEARS OF AGE PROHIBITED ON PREMISES. No person will permit any person under the age of eighteen (18) years, unless with a guardian,without proof of parental/guardian consent to come or remain on the premises of any massage or bodywork business establishment, as massage therapist, bodyworker, employee, or patron, unless such person is on the premises on lawful business other than as a massage therapist, bodyworker, employee or patron. 3-32-14: EMPLOYMENT OF MASSAGE THERAPISTS. No licensee will employ as a massage therapist any person as an employee unless that person is validly licensed under the Massage Licensing Act, 225 ILCS 57/1 et seq. 3-32-15: UNLAWFUL ACTS. (A) It is unlawful for any person, in a massage or bodywork establishment, to place his or her hand or hands upon, to touch with any part of his or her body, to fondle in any manner, or to massage or bodywork, a sexual or genital area of any other person. (B) It is unlawful for any person, in a massage or bodywork establishment, to expose his or her sexual or genital area, or any portion thereof, to any other person. It is unlawful for any person, in a massage or bodywork establishment, to expose the 458 of 590 36-O-16 8 sexual or genital area, or any portions thereof, of any other person. (C) It is unlawful for any person, while in the presence of any other person in a massage or bodywork establishment, to fail to conceal with a fully opaque covering, the sexual or genital area of his or her body. (D) It is unlawful for any person owning, operating or managing a massage or bodywork establishment, knowingly to cause, allow or permit in or about such massage or bodywork establishment, any agent, employee, or any other person under his control or supervision to perform such acts prohibited in Subsections (A), (B), (C) or (D) of this Section. (E) It is unlawful for any massage or bodywork service to be carried on within any cubicle, room, booth, or any area within a massage or bodywork establishment which is fitted with a door capable of being locked unless the door can be manually unlocked from the interior. Toilets and cubicles used solely for the application of liquid and vapor baths must be clearly marked as to purposes on the exterior door or curtain of said cubicle, room or booth. Nothing contained herein should be construed to eliminate other requirements of statutes or ordinances concerning the maintenance of premises, or to preclude authorized inspection thereof, whenever such inspection is deemed necessary by the Police Department. 3-32-16: NAME AND PLACE OF BUSINESS: No licensee can operate the massage or bodywork establishment under a name not specified in his/her City of Evanston license. No licensee can conduct business under any designation or location not specified in his/her City of Evanston license. 3-32-17: REVOCATION OF MASSAGE THERAPIST LICENSE: The Chief of Police will report any and all suspected violations to the Illinois Massage Licensing Board and the Illinois Department of Financial and Professional Regulation. 3-32-18: SUSPENSION AND REVOCATION OF MASSAGE AND BODYWORK ESTABLISHMENT LICENSE. A massage and bodywork establishment license may be revoked for cause and the premises or operation may be closed after an opportunity for the licensee to be heard in his/her own defense is given. Charges will be investigated and brought before the City’s Administrative Adjudication division at a public hearing. The findings and decisions of the administrative hearing officer will be issued to the licensee and enforcement of such decision will be undertaken. The City may revoke a license for cause upon a preponderance of the evidence standard. 3-32-19: VIOLATION AND PENALTY: 459 of 590 36-O-16 9 Every person who in any way, directly or indirectly, operates a massage or bodywork establishment or provides any of the services defined in this Chapter without first obtaining a license and paying a fee to do so in accordance with this Chapter, or any person or licensee violating the provisions of this Chapter will be fined two hundred fifty dollars ($250.00) for each such offense. Every day a violation continues will be deemed a separate offense. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect on September 1, 2016, after its passage, approval and publication in the manner provided by law. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: _________________________, 2016 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 460 of 590 For City Council meeting of May 23, 2016 Item APW 1 2016 Alley Paving Program For Discussion To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager Subject: 2016 Alley Paving Program Date: May 9, 2016 Recommended Action: Staff seeks guidance from City Council on funding options for the proposed 2016 alley improvements. Funding Requirements: Funding for the 2016 program is provided from the CIP Fund, Sewer Fund and Federal Funds (CDBG). The total estimated cost of the 2016 Alley Paving Program is $889,000, of which $629,000 is proposed from the CIP Fund. Alley CIP Sewer CDBG Total North of Reba, East of Ridge $245,000 $60,000 $0 $305,000 North of Greenwood, East of Dodge $72,000 $0 $200,000 $272,000 North of Greenwood, East of Darrow $312,000 $0 $0 $312,000 Estimated Total: $629,000 $60,000 $200,000 $889,000 The FY 2016 CIP Fund budget for alley paving is $500,000. Half of the debt service on the CIP bond issue for this work is paid by property taxes on the entire city while the other half is abated by the special assessment fees charged to the property owners that abut the alleys being improved. The proposed 2016 Alley Paving Program will require additional CIP funding of $129,000. The Sewer and CDBG budgets are sufficient to fund the proposed 2016 Alley Paving Program. Memorandum 461 of 590 Background: The alley North of Reba, East of Ridge was the first alley to submit a petition accepted by the Board of Local Improvements (BLI) for special assessment alley paving. This petition was accepted by the BLI on November 9, 2015. CDBG funding for the two alleys North of Greenwood has been available since CDBG funds were initially applied for in 2014. Petitions were received and accepted by the BLI for both alleys earlier this year. Construction of these alleys under the same contract is required and therefore they must be awarded under the same contract. As discussed at the May 9, 2016 City Council meeting, there is a significant backlog of petitions accepted by the BLI. In order to make progress on the backlog, City staff proposes the subsequent funding solutions to make up the $129,000 shortfall and proceed with all three alleys in 2016. Analysis: To address the $129,000 shortfall in the 2016 CIP Fund for alley paving, staff recommends selling an additional $129,000 in bonds in 2016 and limiting the bond sale for alley paving in 2017 to $373,000. This would maintain the alley paving schedule as provided in the May 9, 2016 discussion. Another option would be to use a portion of the funds received from the issuance of two easements to Northwestern University. Council approved resolutions allowing these easements on April 25, 2016 and Northwestern has paid the easement fees totaling $210,602.19. This is one-time revenue that was not anticipated in the 2016 budget process. 462 of 590 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, May 23, 2016 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WILSON, CHAIR II.APPROVAL OF REGULAR MEETING MINUTES OF MAY 9 , 2016 III.ITEMS FOR CONSIDERATION (P1) Renewal and Update of Tenant Based Rental Assistance Program The Housing and Homeless Commission and staff recommend approval of a $250,000 HOME grant to renew the Tenant Based Rental Assistance program, administered by Connections for the Homeless. This program will provide stable housing and support services for two years to an estimated nine at-risk Evanston families with children under the age of 18. Funding will be provided from the City’s HOME Investment Partnerships grant (Account 240.21.5430.65535). For Action (P2) Ordinance 51-O-16, Amending the Special Use Approval for Scoreboards at Rocky Miller Baseball Park and Sharon Drysdale Softball Field at 1501 Central Street Staff recommends adoption of Ordinance 51-O-16 to amend the Special Use approval for Northwestern University’s scoreboards at Rocky Miller Park and Sharon Drysdale Field to allow use of the lower portion of the scoreboards (excluding full LED board) for scorekeeping during other baseball and softball games held in the stadiums. There are no other changes to the original special use approval or to the scoreboards. Northwestern University is requesting use of the full LED scoreboards during other baseball and softball games held in the stadiums. For Introduction 463 of 590 Planning & Development Committee Meeting Agenda May 23, 2016 (P3) Ordinance 61-O-16, 1571 Maple Avenue Planned Development Extension Staff recommends adoption of Ordinance 61-O-16 to extend the time for commencement of construction of the Planned Development at 1571 Maple Avenue, originally approved on April 13, 2015. The Ordinance grants a one-year extension for building permit issuance and start of construction by June 13, 2017. For Introduction IV.ITEMS FOR DISCUSSION V. COMMUNICATIONS VI.ADJOURNMENT 464 of 590 Planning & Development Committee Meeting Minutes of May 9 , 2016 7:00 p.m. James C. Lytle Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: D. Holmes, A. Rainey, M. Tendam, D. Wilson, M. Wynne, E. Revelle STAFF PRESENT: M. Muenzer, M. Masoncup, D. Latinovic OTHERS PRESENT: PRESIDING OFFICIAL: Ald. Wilson I. DECLARATION OF QUORUM A quorum being present, Chair Wilson called the meeting to order at 7:33 p.m. II.APPROVAL OF REGULAR MEETING MINUTES OF MARCH 14, 2016 AND SPECIAL MEETING MINUTES OF APRIL 18, 2016 Ald. Tendam moved to approve the minutes of the March 14, 2016 meeting and the special meeting minutes on April 18, 2016, seconded by Ald. Holmes. The Committee voted unanimously 6-0 to approve the March 14, 2016 and April 18, 2016 minutes. III.ITEMS FOR CONSIDERATION (P1) Ordinance 165-O-16, Zoning Text Amendment – Impervious Surface Coverage and Building Lot Coverage Regulations Regarding Decks The Plan Commission recommends adoption of Ordinance 165-O-16, Zoning Text Amendment, to classify all types of decks, except porches, towards building lot coverage instead of impervious surface coverage as is currently the case. Staff is proposing to modify the proposed Text Amendment to allow uncovered decks in the rear yard up to 3% of lot area and with permeable surface underneath to be excluded from building lot coverage and impervious surface coverage. Any area of decks exceeding 3% would be counted towards impervious surface coverage as it is currently the case. For Introduction Ald. Holmes moved to introduce Ordinance 165-O-16, seconded by Ald. Tendam. Matt Rodgers, Chairman of the Zoning Board of Appeals, stated this proposal will allow homeowners to add a certain-sized deck to their homes without increasing their lot coverages. He recommends approval of this ordinance. The committee voted unanimously 6-0 to introduce Ordinance 165-O-16. DRAFT – NOT APPROVED 465 of 590 Planning & Development Committee Meeting Page 2 of 2 Minutes of May 9, 2016 (P2) Ordinance 50-O-16 Granting Major Zoning Relief for Access to Parking via the Street when Alley Access is Present at 2767 Crawford Avenue The Zoning Board of Appeals and City staff recommend adoption of Ordinance 50- O-16 granting major zoning relief for access to parking via the street when alley access is present for a new single family home at 2767 Crawford Avenue. The applicant has complied with all other zoning requirements, and meets the standards for variations. For Introduction Ald. Tendam moved to introduce Ordinance 50-O-16, seconded by Ald. Holmes. The committee voted unanimously 6-0 to introduce Ordinance 50-O-16. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS Community Development Director Muenzer stated that there will be a community meeting to discuss North Downtown Planning on Wednesday, May 18, 2016 at 7 p.m. in the Parasol Room at the Lorraine H. Morton Civic Center. VI. ADJOURNMENT Ald. Holmes moves to adjourn, seconded by Ald. Wilson. The meeting was adjourned at 7:39 p.m. Respectfully submitted, Ushane Locke 466 of 590 For City Council meeting of May 23, 2016 Item P1 Business of the Council by Motion: Connections for the Homeless TBRA Program Funding Renewal For Action To: Honorable Mayor and Members of City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Sarah Flax, Housing and Grants Administrator Savannah Clement, Housing Policy & Planning Analyst Subject: Tenant Based Rental Assistance program update and renewal Date: May 11, 2016 Recommendation The Housing and Homeless Commission and staff recommend approval of a $250,000 HOME grant to renew the Tenant Based Rental Assistance (TBRA) program, administered by Connections for the Homeless. This program will provide stable housing and support services for two years to an estimated nine at-risk Evanston families with children under the age of 18 in Evanston that are underemployed, and break the cycle of poverty and instability by developing the capacity to earn a living wage to support their families and afford market rate rental housing. Funding Funding will be provided from the City’s HOME Investment Partnerships grant (Account 240.21.5430.65535). Currently, the City has a total of $272,274 in uncommitted HOME funds from 2014 and 2015 grant years; this does not include 2015 CHDO reserve funds or the City’s 2016 HOME grant of $276,362, which the City will be able to access pending release of 2016 funding by the federal government. 2014 funds in the amount of $75,167 must be committed to a program or project by June 30, 2016. Renewal of the TBRA program will address a priority housing need, and meet the commitment deadline for 2014 funds. Discussion Continuation of TBRA is based on the current program’s success, which is detailed in the attached program update memo. In addition, the need for housing and other support for at-risk families have grown due to the state budget impasse and recent cuts to federal programs including the Housing Choice Voucher program. That program has lost $228 million from 2010 to 2016 causing tens of thousands of families to lose rental assistance. Furthermore, rent continues to increase both nationally and locally, while incomes have remained stagnant. As a result, there is a considerable need for rental assistance programs in order to help households achieve housing stability, self- sufficiency, and break the cycle of poverty. Memorandum 467 of 590 In the current TBRA program, households were accepted and assisted in the program on a rolling basis. Connections expects to enroll approximately nine households in the summer of 2016 as households in the current program graduate, to maximize efficiencies by performing group orientations for all new households. Attachments • TBRA program update and successes • TBRA program renewal application 468 of 590 To: Honorable Mayor and Members of City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Sarah Flax, Housing and Grants Administrator Savannah Clement, Housing Policy & Planning Analyst Subject: Update on the Tenant Based Rental Assistance Program by Connections for the Homeless Date: May 11, 2016 This provides an update on the Tenant Base Rental Assistance (TBRA) program funded with $500,000 in City of Evanston HOME funds. Its objective is to help the homeless or unstably housed households with children under the age of 18 break the cycle of poverty for two generations, and achieve housing stability and self-sufficiency through rental assistance, case management and education/job training services over a 24- month period. To date, 13 of the households in the program have successfully graduated. Based on their outcomes, combined with the progress to date of the seven households that are still in the program, TBRA has been very successful at achieving its goal of enabling these households to increase their incomes to afford market rate rents at graduation. Background The Tenant Based Rental Assistance (TBRA) program was approved by City Council in July of 2013, and client households were enrolled beginning in December 2013. Connections for the Homeless administers the TBRA program. A description of the program is provided below. Total households assisted in the program: 22 Household characteristics: o Three households assisted through the program have two parents; the remaining 19 households are single parent. o Household sizes range from two to nine people. o 81 total people were assisted among the 22 households in the program, including 56 children and young adults Memorandum 469 of 590 Of the 13 households that graduated from the program: o Eleven were able to increase HH income; seven of which were able to graduate from the program early (in less than 24 months) due to increased income o Two had changes in household composition that added income earning adults o Twelve households remain stably housed in Evanston, one moved to Chicago Of the two households that exited the program early: o One household moved out of state due to family needs o One household exited from the program due to lack of compliance with lease Of the seven households still enrolled: o Four are expected to graduate and be self-sufficient and stably housed upon exit from the program o Of the remaining three, one has only been enrolled in the program for eight months – too early to determine outcome of household. Two other households are expected to need additional support at completion of their 24 month program. Of the seven households still enrolled, below are their 24-month program completion dates: o One on June 15, 2016 o One on July 31, 2016 o One on August 31, 2016 o Two on October 31, 2016 o One on July 31, 2017 o One on November 30, 2017 Program highlights The program has been successful because of the emphasis on and goal of self- sufficiency through the program. To date, almost 70% of the households (15 out of 22 total) assisted through the program have increased their incomes and/or secured full- time employment. Seven of the households that graduated increased their 13 2 7 0 2 4 6 8 10 12 14 Graduated Exited Still enrolled TBRA Program Participants (out of 22 total accepted into the program) Graduated Exited Still enrolled 470 of 590 income/employment and achieved self-sufficiency in less than 24 months. The remaining eight households that have increased their incomes graduated at the end of the 24 months or are still enrolled in the program and are taking on a larger portion of their total housing costs as their incomes increase. Several families were able to renew their leases in the same housing unit following completion of the program, allowing children to stay at their current schools and avoiding another move. At completion of TBRA assistance, two households voluntarily chose to move from Evanston. One single-parent TBRA household entered the program underemployed with a child enrolled at ETHS. At completion of the TBRA program, the head of household was able to obtain full-time employment and the child is now a high school graduate away at college. Success is defined as the ability to become self- sufficient and achieve housing stability. Thus far, eleven households accomplished this goal by increasing incomes, adding a new income-earner/roommate to the household, and/or the ability to secure income-restricted affordable housing or some other type of affordable/public housing such as Section 8 vouchers. TBRA Program Background and Design City Council approved a $500,000 HOME grant to Connections for the Homeless for a 36-month Tenant Based Rental Assistance program (TBRA) in July 2013 to provide stable housing for 20-30 families with children under the age of 18 whose head(s) of households are unemployed or underemployed over a 36-month period. Households entered the program on a rolling basis, with a maximum of 20 enrolled at any given time. The TBRA program provides both rental assistance and educational/employment support. HOME funds are used for rent, security deposits, utilities and utility deposits only. Case management and other services are funded through non-City sources secured by Connections. In addition, the head(s) of household receive educational and employment supports to earn a living wage and maintain market rate rental housing. Household Eligibility To be eligible for TBRA, a family must either be living in Evanston (current or last address), or the head(s) of household works in Evanston or has a bona fide job offer in Evanston. Eligible families have been referred by school social workers or other agencies to Connections. Applicant families were first screened for program eligibility by Connections, then reviewed and approved/denied by a committee composed of Connections and City staff. Households enrolled in the program work with a case manager to develop a client-directed plan that includes educational and job training, financial literacy/money management, tenant training, as well as child care and other components based on the needs of the TBRA family. The head(s) of household signs the TBRA agreement, which includes a requirement to meet with their case manager on a monthly basis to assess and modify the plan based on progress towards reaching their goals. Connections works with landlords and approved households to secure appropriate housing for each and determine rent/voucher payments. Following program completion, Connections follows up with each household six months after program completion to see if the household remains stably housed. 471 of 590 Application Date: Community Development Dept. Housing & Grants 2100 Ridge Avenue Evanston, Illinois 60201 T: 847.448.8679 HOME Tenant Based Rental Assistance (TBRA) Program Application SECTION A - General Information Applicant Name: Telephone #: Contact: Fax #: Address: E-mail Address: City / State / Zip: Federal Tax ID #: SECTION B - Activity/Funding Assistance Type: (check all that apply) Monthly Rental Assistance Security Deposits Utility Deposits Funding: Units: Total HOME funds requested: Estimated HOME units to be assisted: SECTION C - Geographic Location Location of Program: County: Census Tract: Congressional District: State House District: State Senate District: SECTION D - Special Needs Populations If you are proposing to target any special needs populations, check ALL that apply and number to be served: Mentally Disabled Homeless Chemical Dependencies Physically Disabled Elderly Other: Migrant/Agriculture Workers HIV/AIDS 472 of 590 SECTION E - Program Summary Program Summary: Describe the proposed rental assistance program and how it will be carried out by your agency. Applicants should address the process and procedures for each of these components (rent standard, program design, groups served, method of payment) and how they will be addressed within a two year program. Rent Standard: We will be using the 2016 fair market rents established by HUD for the Chicago-Joliet- Naperville area. We have requested from the Housing Authority of Cook County a list of exception rents for Evanston, but have not yet received these. Program Design: The goal of this program is to help families to become stably housed and to achieve self- sufficiency so that they can afford the housing that is available to them. Participants receive case management and supportive services, including housing placement services, employment services, assistance in enrolling in mainstream benefits, and education screening and remediation. 1.Case Management. Case managers assess participants’ capabilities and barriers to economic self- sufficiency. They work with each participant to assemble a service plan that sets goals related to personal stability, economic stability, and housing stability. They meet at least once a month with each participant to track progress, adjust the plan, and provide additional information and referrals. 2.Housing Search and Settlement: The Case Managers maintain relationships with landlords and inform participants about likely places to apply. They encourage participants to seek out additional apartments as well. The goal is to help participants find a unit that will fit within the stability budget they will be working towards during their time in the program. 3.Entitlements. Case Managers assess participants for entitlements, ensuring that they have Link cards and public benefits such as Medicaid, SSI, Veterans benefits, and SSDI. If an application is pending, or if a participant has been rejected and we believe that they should qualify for benefits, the Case Manager will advocate for the participant and help with appeals. 4.Education & Employment: If a participant’s stability plan includes education or vocational training, the Employment & Education Coordinator provides guidance related to enrollment, transportation, and other logistics and assists with tuition costs. She also assesses program participants’ needs for employment and education services and organizes the job club, job readiness program, and job fairs and assists program participants with resumes and job applications. 5.Advocacy. The Case Manager and the Employment & Education Coordinator advocate for program participants as needed to help them obtain housing (e.g., talking with landlords), obtain benefits (intervening with government agencies), and find or improve their employment (providing referrals and doing job development). The Case Manager will provide advocacy for program participants related to their housing as needed on an ongoing basis. Groups Served: We will focus this program on the families of the 400 or so children currently identified by School Districts 65 and 202 as homeless, meaning that they are living in shelters in Chicago or the surrounding communities, or are doubled up with families and friends, having lost their own housing to eviction or foreclosure. Method of Payment: Connections together with the participant will pay for the housing up front, with the City reimbursing Connections out of the HOME fund. Tenants will contribute 30% of their adjusted gross income. Connections will provide the balance. 473 of 590 SECTION F - Selection Procedure Provide a description of the selection procedure or process that will be used to qualify potential tenants. Be certain to include how applicants will be selected for participation (to include preferences). Connections, in collaboration with City of Evanston staff, proposes to focus this TBRA program on the families of the more than 400 homeless children in School Districts 65 and 202. Most of these families are not currently served by existing prevention and re-housing programs and are living doubled up with other families or in shelters. In general, the household income of these potential tenants is less than 50% of AMI, and we believe that many of the tenants have the capacity to increase their household incomes with support. Our analysis shows that a family household needs an income of close to 50% of AMI to sustain itself in Evanston. Our selection procedure is as follows: 1.Outreach and Orientation: We will identify candidates for the TBRA program through our own outreach (which includes operating the homeless hotline for the Alliance to End Homelessness in Suburban Cook County), as well as outreach to District 65 and 202 social workers, Family Focus case managers, CEDA case managers, and Family Promise case managers. We will provide an orientation session in September of 2016 for interested families that defines the requirements for the program as being the following: Participants must be able to secure housing by: o Establishing a lease with a landlord in their own name o Establishing utilities in their own name o Abiding by all lease requirements throughout the duration of the program Participants must participate in assessments of stability: o All adults in household will receive an employability assessment o Children in the household will be assessed for medical, educational, and psychosocial needs o The household will be assessed for eligibility for mainstream benefits and work with staff toward enrollment when appropriate Participants must participate in service planning and comply with program rules by: o Creating a plan with goals in the areas of economic, personal and housing stability o Participating in monthly meetings with the case manager o Providing the case manager with verification of income on a monthly basis o Paying the equivalent of 30% of household income in rent o If receiving utility subsidies, paying the difference between the subsidy and the actual bill directly to the utility provider o If unemployed, participating in monthly meetings with employment staff 2.Application and Assessment: Those with continued interest will fill out an application to indicate why they should be considered for this program. We will then perform the assessments listed above, rank the applicants, and establish a waiting list for the program. 3.Entry into the Program: We will accept 9 families into the program based on the candidates’ school - readiness and capacity to achieve the goals of the program which are listed above. 474 of 590 SECTION G - Self Sufficiency Not Applicable If applicant is proposing to target assistance to tenants who are a part of an existing self sufficiency program, provide a brief description of the current program and how the HOME TBRA would be used. NA. None of the tenants in this program will have been enrolled previously in a self-sufficiency program. 475 of 590 SECTION G - Self Sufficiency Not Applicable If applicant is proposing to target assistance to tenants who are a part of an existing self sufficiency program, provide a brief description of the current program and how the HOME TBRA would be used. SECTION H - Administrative Team Please complete for each individual administrative team member to include: name, address, and telephone number. Type Name Address, City, State, Zip Telephone Number Project Administrator Financial Administrator Intake Specialist Property/Maintenance Inspector SECTION I - Administrative Management Plan The applicant must address the following items in the administrative management plan: Tenant Selection Process Affirmative Marketing Equal Opportunity and Fair Housing Assistance Contract Provide the Administrative Management Plan: 476 of 590 Monthly Utility Allowance Calculations (Round to nearest dollar amount) Utilities Type of Utility (Gas, Electric, etc.) Utilities Paid By Enter Allowances by Bedroom Size 0-Bdrm 1-Bdrm 2-Bdrm 3-Bdrm 4-Bdrm Heating Owner Tenant AC Owner Tenant Cooking Owner Tenant Lighting, etc. Owner Tenant Hot Water Owner Tenant Water Owner Tenant Sewer Owner Tenant Trash Owner Tenant Total Utility Allowance for Units: Source of utility allowance calculation: Local PHA: Utility Company Other: Note: Documentation to support utility allowance claims must be submitted with this application Assistance payments will be paid to: Method used to calculate subsidy: Section 8 Certificate Model Owner/Landlord Tenant Section 8 Voucher Model Other (describe method): 477 of 590 Name of Group/Organization: Group Identification: Approximate Date (mm/dd/yyyy): Person Contacted or to be Contacted: Address & Phone Number: Method of Contact: Indicate the specific function the Group/Organization will undertake in implementing the marketing program: Future Marketing Activities (Rental Units Only) Mark the box(s) that best des cribe marketing activities to fill vacancies as they occur after the project has been initially occupied: Radio Community Contacts Billboards Newspaper/Publications Brochures/Leaflets/Handouts TV Site Signs Other (specify) Staff has experience. Yes No On separate sheets, indicate training to be provided to staff on federal, State and local fair housing laws and regulations, as well as this AFHM Plan. Attach a copy of the instructions to staff regarding fair housing. SECTION J - Marketing Plan Affirmative Fair Housing Marketing Plan Applicant's Name, Address (including city, state & zip code) & Phone Number: Approximate Starting Dates Advertising: Occupancy: Price or Rental Range From: $ To: $ Targeting Units: Homeless Elderly Large Family Special Needs Handicapped Number of Units: Project's Name, Location (including city, state and zip code): County: Census Tract Managing/Sales Agent's Name & Address (including city, state and zip code): Type of Affirmative Marketing Plan (check only one): Project Plan Minority Area White (non-minority) Area Mixed Area (with % minority residents) Annual Plan (for single-family scattered site units) Direction of Marketing Activity: White Black Hispanic American Indian or Asian or Pacific Islander Alaskan Native Marketing Program: Commercial Media (Check the type of media to be used to advertise the availability of this housing): Newspaper/Publications Radio TV Billboards Other (specify) Name of Newspaper, Radio or TV Station Group Identification of Readers/Audience Size/Duration of Advertising Marketing Program: Brochures, Signs, and HUD's Fair Housing Poster: a) Will brochures, letters, or handouts be used to advertise? Yes No If "Yes", attach a copy or submit when available. b) For project site sign, indicate sign size x Logo type size x Attach a photograph of project sign and submit if available. c) HUD's Fair Housing Poster must be conspicuously displayed wherever sales/rentals and showings take place. Fair Housing Posters will be displayed in the Sales/Rental Office Real Estate Office Model Unit Other (specify) Community Contacts. To further inform the group(s) least likely to apply about the availability of the housing, the applicant agrees to establish and maintain contact with the groups/organizations listed below that are located in the housing market area. If more space is needed, attach an additional sheet. Notify HUD- Housing of any changes in this list. Attach a copy of correspondence to be mailed to these groups/organizations. (Provide all requested information.) 478 of 590 DECLARATION All attachments to this application are identified in the appropriate exhibits checklist. All attachments are clearly labeled and provided in the order requested. The undersigned agrees that the City of Evanston may substitute its own figures, which it deems reasonable, for any or all figures provided herein by the undersigned. The City of Evanston reserves the right to request additional information, documents, plans, specifications, or other materials as needed or require changes to the information submitted herewith. The undersigned agrees to provide any and all such information, documents, plans, specifications, or other materials, at its own cost, whenever the same are requested to be provided. Applicant Certification: The undersigned certifies that the statements made in this application and all attachments are true, correct and complete. Verification may be obtained from any source necessary. Falsification of any of the statements made in this application will, result in the cancellation of any award resulting from the submission of this application. ORIGINAL SIGNATURE REQUIRED: Title: Date: 479 of 590 Welcome to Connections’ Rental Assistance and Income Growth Program This is a challenging program that is targeted at select individuals with children in School Districts 65 or 202 who want to find a career that will allow them to stabilize their living arrangements and achieve self‐sufficiency. The program provides case management support, educational support, employment support and rental support. The requirements for this program are as follows: You must be able to secure housing by: o Establishing a lease with a landlord in their own name o Establishing utilities in their own name o Abiding by all lease requirements throughout the duration of the program You will be asked to participants in assessments of future stability: o All adults in household will receive an employability assessment. o Children in the household will be assessed for medical, educational, and psychosocial needs. o The household will be assessed for eligibility for mainstream benefits and work with staff toward enrollment when appropriate. You will be asked to participate in service planning and comply with program rules by: o Creating a plan with goals in the areas of economic, personal and housing stability o Participating in monthly meetings with the case manager o Providing the case manager with verification of income on a monthly basis o Paying the equivalent of 30% of household income in rent o If receiving utility subsidies, paying the difference between the subsidy and the actual bill directly to the utility provider o If unemployed, participating in monthly meetings with employment staff If you are interested in this program, please contact Maria Ynot at Connections at 224‐999‐ 5457. 480 of 590 2016 Fair Market Rents 2016 Rents by Apartment Size Efficiency 1 Bedroom 2 Bedroom 3 Bedroom 4 Bedroom Chicago-Joliet-Naperville, IL HUD Metro FMR $860 $1,001 $1,176 $1,494 $1,780 Small Area FMR-60201 $1,010 $1,170 $1,360 $1,730 $2,040 Small Area FMR-60202 $880 $1,010 $1,180 $1,500 $1,770 481 of 590 482 of 590 City of Evanston 2016 TBRA/HOME Program Budget Subrecipient: Program: Program Expenses Budget HOME Funds For the 2-Year Grant Period: TBRA Case Manager 69,600.00 Employment/Education Manager 20,000.00 Benefits 19,712.00 Professional Fees 3,500.00 Occupancy 5,000.00 Telephone 600.00 Rent Support 250,000.00 248,000.00 Utilities Support 2,000.00 2,000.00 Education Support 30,000.00 Childcare Support 20,000.00 Employment Support 20,000.00 Transportation 1,000.00 Office Supplies 700.00 Postage & Printing 500.00 Miscellaneous 400.00 Total:443,012.00 250,000.00 Program Funding Budget HOME Funds 250,000.00$ Mirza Family Foundation 95,920.00$ Finnegan Family Foundation 25,000.00$ Other private grants 45,000.00$ Individual and corporate contributions 27,092.00$ Total:443,012.00$ 483 of 590 For City Council meeting of May 23, 2016 Item P2 Ordinance 51-O-16 Amendment to Special Use for a Scoreboards at Rocky Miller Baseball Park and Sharon Drysdale Softball Field at 1501 Central Street For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Subject: Ordinance 51-O-16, Amending the Special Use Approval for Scoreboards at Rocky Miller Baseball Park and Sharon Drysdale Softball Field at 1501 Central Street Date: May 12, 2016 Recommended Action Staff recommends adoption of Ordinance 51-O-16 to amend the Special Use approval for Northwestern University’s scoreboards at Rocky Miller Park and Sharon Drysdale Field to allow use of the lower portion of the scoreboards (excluding full LED board) for scorekeeping during other baseball and softball games held in the stadiums. There are no other changes to the original special use approval or to the scoreboards. Northwestern University is requesting use of the full LED scoreboards during other baseball and softball games held in the stadiums. Summary On February 8, 2016, the City Council granted Special Use approval for construction of new scoreboards at Northwestern University’s Rocky Miller baseball stadium and Sharon Drysdale Field softball stadium. The 24’ x 36’ baseball field scoreboard and 16’ x 25’ softball field scoreboard largely consist of LED screens capable of showing video images and scorekeeping on the bottom of the screens. The approved ordinance includes, among others, the Hours of Operation condition which limits the use of the scoreboards for Northwestern University baseball and softball games only. Northwestern University is requesting a modification to the Hours of Operation condition to allow use of the full LED scoreboards during other baseball and softball games held in the stadiums. Staff recommends, and the proposed ordinance includes, approval of the modification to the Hours of Operation condition that would allow Northwestern University to operate Memorandum 484 of 590 only the lower portion of the scoreboards for scorekeeping. The remainder of the LED scoreboards would not be utilized and would remain off (black).The image of what the proposed scoreboard would look like during these events is included below: Proposed Scoreboard Use During Non-NU games The condition is proposed to be modified as follows (new text shown in bold): Hours of Operation: The Applicant shall not operate the full LED portion of the scoreboards outside of Northwestern University baseball and softball games. The Applicant shall not operate the full LED portion of the scoreboards from dusk until dawn on any given day. The Applicant may utilize and operate the lower portion of the scoreboard for baseball and softball game scorekeeping held in the stadiums, including but not limited to: local, regional, and state sporting events at the elementary, high school, collegiate, and intramural levels. Per Zoning Ordinance, intramural and intercollegiate sports and athletic events as well as local, regional and state elementary and high school athletic events are permitted to be held in the stadiums. Several such games take place in the spring and early summer, such as ETHS vs. New Trier High School baseball games. Attachments Ordinance 51-O-16 Request for Amendment from Northwestern University 485 of 590 4/26/2016 5/12/2016 51-O-16 AN ORDINANCE Amending the Special Use Permit for Two Scoreboards Located at 1501 Central Street in the U2 University Athletic Facilities District WHEREAS, the City of Evanston, Cook County, Illinois, (the “City”) is a home rule unit of government under the Illinois Constitution of 1970; and WHEREAS, Article VII, Section 6a of the Illinois Constitution of 1970 confers certain powers upon home rule units, among which are the powers to regulate for the protection of the public health, safety, and welfare; and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code, 2012, as amended, (“the Zoning Ordinance”); and WHEREAS, on February 8, 2016, the City enacted Ordinance 10-O-16, attached hereto as Exhibit 1 and incorporated herein by reference; and WHEREAS, pursuant to the provisions of the Zoning Ordinance, Ordinance 10-O-16 granted a Special Use Permit for two scoreboards located at 1501 Central Street, Evanston, Illinois (the “Subject Property”), which is legally described in Exhibit 1; and WHEREAS, Section 3 of Ordinance 105-O-15 imposes specified conditions on the use of the Subject Property, including: (A) Compliance with Applicable Requirements; (B) Landscaping; (C) Lighting; (D) Sound; (E) Hours of Operation; (F) 486 of 590 51-O-16 ~2~ Scoreboard LED Panels; and (G) Recordation; and WHEREAS, Northwestern University (“the Applicant”), owner of the Subject Property, requests amendments of one condition imposed on the Special Use Permit pursuant to Section 3(E) of Ordinance 10-O-16; and WHEREAS, on May 23, 2016, the Planning and Development Committee (“P&D Committee”) of the City Council held a meeting, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), during which it considered the Applicant’s request and recommended approval thereof by the City Council; and WHEREAS, at its meeting of May 23, 2016 and June 13, 2016, the City Council considered the P&D Committee’s recommendation, heard public comment, made findings, and amended and adopted said recommendation, as amended; and WHEREAS, it is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Section 3(E) of Ordinance 10-O-16 is hereby amended in its entirety and revised as follows: E. Hours of Operation: The Applicant shall not operate the full LED portion of the scoreboards outside of Northwestern University baseball and softball games. The Applicant shall not operate the full LED portion of the scoreboards from dusk until dawn on any given day. The Applicant may utilize and operate the lower portion of the scoreboard for baseball and 487 of 590 51-O-16 ~3~ softball game scorekeeping held in the stadiums, including but not limited to: local, regional, and state sporting events at the elementary, high school, collegiate, and intramural levels. SECTION 3: The Applicant shall, at its cost, record a certified copy of this ordinance, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, and provide a copy thereof to the City. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: Except as otherwise provided for in this Ordinance 10-O-16, all applicable regulations of Ordinance 10-O-16, the Zoning Ordinance, and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and/or provisions of any of said documents conflict with any of the terms herein, this Ordinance 10-O-16 shall govern and control. SECTION 6: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: This Ordinance 10-O-16 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law, and after Applicant records a certified copy of it with the Cook County Recorder of Deeds. 488 of 590 51-O-16 ~4~ Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 489 of 590 51-O-16 ~5~ EXHIBIT 1 Ordinance 10-O-16 490 of 590 1/12/2016 1/26/2016 10-O-16 AN ORDINANCE Granting a Special Use Permit for Two Scoreboards Located at 1501 Central Street in the U2 University Athletic Facilities District WHEREAS, the Zoning Board of Appeals (“ZBA”) met on January 15, 2016, pursuant to proper notice, to consider case no. 15ZMJV-0105, an application filed by Charles Davidson, representative for the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1501 Central Street (the “Subject Property”) and located in the U2 University Athletic Facilities District, for a Special Use Permit to install, pursuant to Subsections 6-15-7-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), two Scoreboards on the Subject Property (one Scoreboard at the baseball field located at Rocky Miller Park and one Scoreboard located at the softball field located at Sharon Drysdale Field); and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for two Scoreboards met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, after the January 15, 2016 meeting of the ZBA, the Applicant amended its application to include a revised set of plans that lower the height of the baseball scoreboard located at Rocky Miller Park to a total of thirty-four feet (34’) above grade; and 491 of 590 10-O-16 ~2~ WHEREAS, at its meeting of January 25, 2016, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 15ZMJV-0105; and WHEREAS, at its meetings of January 25, 2016 and February 8, 2016, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Commercial Indoor Recreational Facility on the Subject Property as applied for in case no. 15ZMJV-0096. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Landscaping: The Applicant shall install landscaping to maximize an obscuring view of the baseball scoreboard during the baseball season, subject to City of Evanston Design and Project Review (“DAPR”) approval, as depicted in the Landscape Plans in Exhibit B, attached hereto and incorporated herein by reference. 492 of 590 10-O-16 ~3~ C. Lighting: The Applicant shall not install lighting on the baseball field located at Rocky Miller Park. The Applicant shall not install lighting on the softball field located at Sharon Drysdale Field. D. Sound: The Applicant shall not install sound equipment to either scoreboard. At no time shall either scoreboard produce sound. E. Hours of Operation: The Applicant shall not operate the scoreboards outside of Northwestern University baseball and softball games. The Applicant shall not operate the scoreboards from dusk until dawn on any given day. F. Scoreboard LED Panels: Both scoreboard LED panels must be black when in standby mode. G. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 493 of 590 10-0-16 SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received In evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. lntroduced:~~ru afJ, 2016 t~ Adopted: \ S , 2016 \ Attest: Approved; --=-'tJ~~WLl>o<.,,.\\I\..\~--=~~-· 2016 \ ,~;~ Approved as to form: ~~"~ -4- 494 of 590 10-O-16 ~5~ EXHIBIT A LEGAL DESCRIPTION THE PART OF LOTS 17 AND 18 LYING EAST OF THE EAST LINE OF ASHLAND AVENUE, SOUTH OF THE SOUTH LINE OF ISABELLA STREET AND NORTH OF THE NORTH LINE OF CENTRAL AVENUE (EXCEPT THE EASTERLY 4 FEET OF THE SOUTHERLY 432.92 FEET OF THE NORTHERLY 465.92 FEET OF LOT 18) IN GEORGE SMITH’S SUBDIVISION OF THE SOUTH PART OF ARCHANGE QUILMETTE RESERVATION IN TOWNSHIP 42 NORTH, RANGE 13, LYING EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 05-35-310-015-0000 COMMONLY KNOWN AS: 1501 Central Street, Evanston, Illinois. 495 of 590 10-O-16 ~6~ EXHIBIT B LANDSCAPE PLANS 496 of 590 >>>>>>Overall Plancadlapmsheet numbersheet nameissue dateJZMNPNP01/28/2016owner / developerlandscape architect of recordclient / ownerproject nameproject addressNorthwestern UniversityRocky Miller FieldIsabella St. Planting633 Clark StreetEvanston, Illinois 60208CHECK SETNOT FOR CONSTRUCTION101.28.2016PERMITissue /revisiondatedescriptionNorthwestern University - Facilities Management Operations 2020 Ridge Avenue #200Evanston, IL 60208p 847 .491.3741TESKA ASSOCIATES, INC.627 Grove StreetEvanston, IL, 60201p 847.869.2015 f 847.869.2059627 Grove Street, Evanston, Illinois 60201Tel 847.869.2015 Fax 847.869.20592L-02SECTION A1OVERALL PLANSCALE: NTS1L-03SECTION B1L-04SECTION CISABELLA ST.ALLEY 5TH ST. 4TH ST.BATTER'S EYESCOREBOARDREFER TO RYAN FIELD LANDSCAPE PLANTINGSL-01RYAN FIELDPARKINGLOT1L-0287'-5"36'-0"8'-0"497 of 590 cadlapmsheet numbersheet nameissue dateowner / developerlandscape architect of recordclient / ownerproject nameproject addressNorthwestern UniversityRocky Miller FieldIsabella St. Planting633 Clark St.Evanston, IL 60208CHECK SETNOT FOR CONSTRUCTIONissue /revisiondatedescriptionNorthwestern University Facilities Management2020 Ridge Ave #200Evanston, IL 60208p 847.491.3741TESKA ASSOCIATES, INC.627 Grove StreetEvanston, IL, 60201p 847.869.2015 f 847.869.2059627 Grove Street, Evanston, Illinois 60201Tel 847.869.2015 Fax 847.869.20592SECTION A ENLARGED PLANISABELLA ST.(3) CP(10) VAC(6) TYC(14) TYT(5) PSF(3) CPSYRINGA P. MORTON(PER FGM ARCHITECTS)CORNUS MAS 'GOLDEN GLORY'(PER FGM ARCHITECTS)(182) CAR(18)RGLULMUS MORTON(PER FGM ARCHITECTS)030'20'10'5'FENCEPROPOSED FENCE LOCATIONREFER TO FGM ARCHITECTSFOR FENCE SPECIFICATIONS(5) TYCMAINTAIN EDGE OFPLANTING BED WITH ASHOVEL CUT, TYP.SIDEWALK + PARKWAYTREATMENTS PERFGM ARCHITECTSSODDED LAWN3'-6" WIDTH BETWEEN EDGEOF SIDEWALK ANDPLANTING BED, TYP.MATCH LINE 2/L-02 ASHLAND AVE ISABELLA STMATCH LINE 1/L-02 1RYAN FIELD LANDSCAPE PLANTINGSREFER TO RYAN FIELD LANDSCAPE PERMIT SET DATED 01/28/2016BY TESKA ASSOCIATES. THIS DRAWING IS FOR REFERENCE ONLY(2) TYC(15) TYTEnlargement PlanJZMNPNP01/28/2016101.28.2016PERMITL-02NTS030'20'10'5'498 of 590 cadlapmsheet numbersheet nameissue dateowner / developerlandscape architect of recordclient / ownerproject nameproject addressNorthwestern UniversityRocky Miller FieldIsabella St. Planting633 Clark St.Evanston, IL 60208CHECK SETNOT FOR CONSTRUCTIONissue /revisiondatedescriptionNorthwestern University Facilities Management2020 Ridge Ave #200Evanston, IL 60208p 847.491.3741TESKA ASSOCIATES, INC.627 Grove StreetEvanston, IL, 60201p 847.869.2015 f 847.869.2059627 Grove Street, Evanston, Illinois 60201Tel 847.869.2015 Fax 847.869.2059ISABELLA ST.(6) VAC(19) TYT(3) PSF(430)CAR(60) RGLTRANSPLANT11" ELM1SECTION B ENLARGED PLAN030'20'10'5'PROPOSED FENCE LOCATIONREFER TO FGM ARCHITECTSFOR FENCE SPECIFICATIONSSYRINGA P. MORTON(PER FGM ARCHITECTS)SIDEWALK + PARKWAYTREATMENTS PERFGM ARCHITECTSSODDED LAWN3'-6" WIDTH BETWEEN EDGEOF SIDEWALK ANDPLANTING BED, TYP.MAINTAIN EDGE OFPLANTING BED WITH ASHOVEL CUT, TYP.(1) AGBTRANSPLANT3" SWAMP WHITE OAK(3) HAWTRANSPLANT10" ELM(14) PSF(1) AGB(4) VAC(1) UM(13) VACTRANSPLANT(1) 10"AUSTRIAN PINE(1) 12" AUSTRIAN PINEEnlargement PlanJZMNPNP01/28/2016101.28.2016PERMITL-034TH ST.499 of 590 SET TREE PLUMB IN CENTER OF PIT.6" MOUND OF EXISTING SOILEXISTING SUBGRADEFINISHED GRADEPRUNE DAMAGED & BROKEN BRANCHES ANDTWIGS AS INDICATED BY GROWTH HABIT DONOT CUT LEADERS & TERMINAL BUDSREMOVE ALL WIRE AND 1/3 BURLAP WRAPFROM TOP OF BALL.NOMINAL PLANTING SOIL ON TOP OF BALL IS ATFINISHED GRADE AFTER SETTLEMENT3" SHREDDED HARDWOOD MULCHWITHIN SAUCERCONSTRUCT A 3" SAUCER WITH SOIL.4' IN DIAMETERPLANTING MIXTURE(SEE GENERAL NOTES)NOTE: ALL NON-IRRIGATED TREES TOBE PROVIDED WATERING BAGS FORESTABLISHMENT AFTER INSTALL.6" MIN.18" MIN. 6"EXISTING SUBGRADEFINISHED GRADEPRUNE AT THEDIRECTION OF THELANDSCAPE ARCHITECT3" SHREDDED HARDWOOD BARKMULCH WITHIN SAUCERREMOVE ALL TWINE, NAILS, ETC.FROM TOP OF ROOT BALL.REMOVE BURLAP FROM TOP 1/3OF BALL REMOVECONTAINERIZED PLANTS FROMPOTSCONSTRUCT 3" SAUCERWITH SOILPLANTING MIXTURE(SEE GENERAL NOTES)6" MIN. PLANTING SOILLEVELING MATERIALcadlapmsheet numbersheet nameissue dateowner / developerlandscape architect of recordclient / ownerproject nameproject addressNorthwestern UniversityRocky Miller FieldIsabella St. Planting633 Clark St.Evanston, IL 60208CHECK SETNOT FOR CONSTRUCTIONissue /revisiondatedescriptionNorthwestern University Facilities Management2020 Ridge Ave. #200Evanston, IL 60208p 847. 491.3741TESKA ASSOCIATES, INC.627 Grove StreetEvanston, IL, 60201p 847.869.2015 f 847.869.2059627 Grove Street, Evanston, Illinois 60201Tel 847.869.2015 Fax 847.869.20591SECTION C ENLARGED PLANISABELLA ST.(4) VAC(5) PSF(5) PSF(182) CAR(18) RGLTRANSPLANT6.5" SWAMP WHITE OAK(2) HAW(8) VACPlant List2AGBAmelanchier 'Autumn Brilliance'Autumn Brilliance Serviceberry8' ht.as shownSS/ B&B67TYTTaxus media 'Tautonii'Taunton Yew30" ht.as shownCGRGLRhus aromatica 'Gro-Low'Sumac 'Gro-Low'24" spr.as shownCG1UM Ulmus 'Morton'Accolade Elm6CPCornus alternifoliaPagoda Dogwood8' ht.as shown MS/ B&B45VACViburnum trilobumAmerican Cranberry Bush30" ht.as shown CG5HAWCrataegus crus-galli var. inermisThornless Hawthorn Tree3.5" cal.as shown B&B8' ht.as shown SS/ B&B32PSFPinus strobus 'Fastigiata'Columnar White Pine10/12' ht.as shownSS/ B&B13TYC Taxus cuspidata 'Capitata'Upright Yew10/12' ht.as shown SS/ B&BCARCarex flaccaBlue Sedgegal18 in O.CCG2PLANTING DETAILSALLEY SCALE: NTS030'20'10'5'PROPOSED FENCE LOCATIONREFER TO FGM ARCHITECTSFOR FENCE SPECIFICATIONSSIDEWALK + PARKWAYTREATMENTS PERFGM ARCHITECTSSODDED LAWN3'-6" WIDTH BETWEEN EDGEOF SIDEWALK ANDPLANTING BED, TYP.MAINTAIN EDGE OFPLANTING BED WITH ASHOVEL CUT, TYP.CORNUS MAS 'GOLDEN GLORY'(PER FGM ARCHITECTS)2' HT BERM2,080 sq ft1381014TRANSPLANT6" DOUGLAS FIR(11) TYT(8) TYTTRANSPLANT6.5" BUR OAK1Elm11" cal. x 22' ht. - 100" spade1Elm10" cal. x 20' ht. - 100" spade1Swamp White Oak3" cal. x 12' ht. - 90" spade1Swamp White Oak6.5" cal. x 15' ht. - 90" spade1Burr Oak6.5" cal. x 15' ht. - 90" spade1Douglas Fir6" cal. x 15' ht. - 90" spade1Austrian Pine10" cal. x 30' ht. - 100" spade1Austrian Pine12" cal. x 30' ht. - 100" spadeEnlargement Plan, Details,Plant ScheduleJZMNPNP01/28/2016101.28.2016PERMITL-04500 of 590 633 Clark Street Evanston, Illinois 60208 May 12, 2016 Evanston City Council 2100 Ridge Avenue Evanston, IL 60201 Re: Amendment to Ordinance 10-O-16 Northwestern University (the “University”) thanks the City Council for their time and attention to this matter. The University understands and embraces the opportunity for community engagement. Athletics is one avenue to provide that path for the community. With the recent improvements at Sharon J. Drysdale Field and Rocky and Berenice Miller Ballpark, it affords us with the opportunity for more community engagement activities. The response to the improvements made at both venues have been overwhelming positives. As a result, the requests to utilize both venues for non-Northwestern events has increased. One recent example was the baseball game played by Evanston Township High School versus New Trier High School. However, based on the current language in the ordinance, those participants and their supporters were restricted from experiencing the contest with a visual scoring system. This experience unfortunately left many participants and their families discouraged and disappointed by this restriction given their own home high school fields have the ability to project visual scoring. As a result, the University respectfully request an amendment to Ordinance 10-O-16 to allow for the full LED scoreboard to be used for other community events held in the stadium, such as, but not limited to: intramural and intercollegiate sports and athletic events and local, regional and state elementary and high school athletic events. The University believes there is value in giving participants and their supporters the ability to experience all of the in game features of a Division I athletic complex. In addition, the increase in activities at these venues will certainly have a positive the economic impact to Evanston and local businesses from the influx of families visiting the city. Therefore, the University respectfully requests an amendment to Ordinance 10-O-16. In closing, we would like to thank the each City Council Member for their time and commitment to the community. We welcome the opportunity to address the City Council and answer any questions that are pertinent to our request. Respectfully, Northwestern University 501 of 590 For City Council meeting of May 23, 2016 Item P3 Ordinance 61-O-16, 1571 Maple Avenue Planned Development Extension For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Department Damir Latinovic, Planning and Zoning Administrator Subject: Ordinance 61-O-16, 1571 Maple Avenue Planned Development Extension Date: May 18, 2016 Recommended Action: Staff recommends adoption of Ordinance 61-O-16 to extend the time for commencement of construction of the Planned Development at 1571 Maple Avenue, originally approved on April 13, 2015. The Ordinance grants a one-year extension for building permit issuance and start of construction by June 13, 2017. Summary On April 13, 2015, the City Council adopted Ordinance 19-O-15 granting approval of the Planned Development for construction of a 12-story mixed-use development with 101- residential units, 3,696 square feet of commercial space and 12 parking spaces on site. Additionally, 101 parking spaces will be leased from City-owned Maple Avenue public parking garage. The development includes seven site development allowances. Per City Code and Ordinance 19-O-15, the applicant has one year to obtain a building permit and start the construction of the project and two years to complete the project from the time of building permit issuance. On December 17, 2015 the applicant received a permit for construction of building caissons and on March 14, 2016 the applicant received a permit for construction of the full building foundation. On December 17, 2015, the applicant also applied for a full building permit which is in the final stages of review but has not yet been issued. To date no construction activity has commenced. The applicant has submitted a letter (attached) requesting a one-year extension for building permit issuance and project commencement due to litigation with the adjacent property owners. Attachments Proposed Ordinance 61-O-16 Extension Request Letter dated May 17, 2016 Memorandum 502 of 590 5/17/2016 61-O-16 AN ORDINANCE Extending the Time for the Applicant to Obtain a Building Permit to Construct the Planned Development at 1571 Maple Authorized by Ordinance 19-O-15 WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt legislation and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and WHEREAS, on April 13, 2015, the City Council enacted Ordinance 19-O- 15, attached hereto as Exhibit 1 and incorporated herein by reference, which granted a Special Use Permit for a Planned Development (the “Planned Development”) at 1571 Maple Avenue (the “Subject Property”), which is legally described in Exhibit 1; and WHEREAS, Ordinance 19-O-15 approved the construction of a 12-story 503 of 590 61-O-16 ~2~ mixed use building with 101 residential dwelling units at the Subject Property (the “Project”), which is detailed at length in Exhibit 1; and WHEREAS, by letter to the City dated May 17, 2016, the Developer and Applicant, 1571 Maple Avenue, LLC (the “Applicant”) requested an extension of the one- year time period to obtain a building permit and start construction for the Planned Development (the “Amendment”); and WHEREAS, Section 6-11-1-10(A) of the City Code and Section 4(BB) of the Ordinance provides that the Applicant must obtain a building permit and start construction within one (1) year and has not obtained a building permit to date; and WHEREAS, in order to remain in compliance with the terms of Ordinance 19-O-16 and provide for Applicant to obtain a building permit and start construction, the Applicant requests an amendment to the Planned Development; and WHEREAS, on May 23, 2016, the Planning and Development Committee (“P&D Committee”) held a meeting, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq), during which it retained jurisdiction over the Planned Development Amendment request; and WHEREAS, during said meetings, the P&D Committee received input from the public, and carefully deliberated on the Extension request and the Applicant was given notice and the opportunity to be heard at the P&D and City Council meetings; and WHEREAS, at its meetings of May 23, 2016 and June 13, 2016 held in compliance with the provisions of the Illinois Open Meetings Act, the City Council considered the P&D Committee’s deliberations and recommendations, heard public comment, made findings and considered this Ordinance 61-O-16, 504 of 590 61-O-16 ~3~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Pursuant to the terms and conditions of this ordinance, the City Council hereby grants an amendment to the Special Use Permit previously authorized by Ordinance 19-O-15 to allow for the construction and operation of the Planned Development described herein. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the Special Use Permit granted for the Planned Development, may be amended by future ordinance(s), and violation of any of which shall constitute grounds for penalties or revocation of said Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (a) Compliance with Applicable Requirements: The Applicant shall develop and operate the Planned Development authorized by the terms of this ordinance in substantial compliance with the following: the terms of this Ordinance 61-O-16; terms of Ordinance 19-O-15 which have not been amended by this Ordinance; all applicable City Code requirements; the Applicant’s testimony to the P&D Committee, and the City Council; and the approved documents on file in this case. (b) Changes in Property Use: Any change as to the property’s use in the future must be processed and approved as an additional amendment to the Planned Development. (c) Construction Schedule: Construction Schedule: Pursuant to Subsection 6-11-1-10(A)4 of the Zoning Ordinance, the Applicant must obtain a building permit to within twelve (12) months of the passing of this Ordinance. Additionally, the Applicant must complete the construction of this Planned Development within twenty-four (24) months from the date the Applicant receives its building permit. 505 of 590 61-O-16 ~4~ (d) Recording: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the Applicant shall, at its cost, record a certified copy of this ordinance, including all exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any permits pursuant to the Planned Development authorized by the terms of this ordinance. SECTION 4: Except as otherwise provided for in this Ordinance 61-O-16, all applicable regulations of the Ordinance 19-O-15, the Zoning Ordinance, and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and/or provisions of any of said documents conflict with any of the terms herein, this Ordinance 61-O-16 shall govern and control. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant and its agents, assigns, and successors in interest” and shall mean 1571 Maple Avenue, LLC, and any and all successors, owners, and operators of the Subject Property. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this ordinance shall govern and control. SECTION 8: All ordinances or parts of ordinances that are in conflict with the terms of this ordinance are hereby repealed. 506 of 590 61-O-16 ~5~ SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are hereby declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Ayes: ______ Nayes: _____ Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 507 of 590 61-O-16 ~6~ EXHIBIT 1 ORDINANCE 19-O-15 508 of 590 Doc#:1530313058 Fee: $140.( RHSP Fee:$9.00 RPRF Fee: $1.00 Karen A.Yarbrough Cook County Reoorder of Deeds Date: 10/30/2015 02:03 PM P9:1 of 5 AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR A PLANNED DEVELOPMENT LOCATED AT 1571 MAPLE AVENUE IN THE D3 DOWNTOWN CORE DEVELOPMENT DISTRICT IN THE CITY OF EVANSTON. ADDRESS:1571 MAPLE AVENUE PINS: 11-1 8-3 10-004-0000 11-18-310-006-0000 11-18-310-007-0000 11-18-310-008-0000 11-18-310-019-0000 11-18-310-020-0000 509 of 590 Certificate as Keeper of Records, Files and Seals STATE OF ILLINOIS) COUNTY OF COOK I, AKASHA S. TERRIER, Deputy City Clerk of the City of Evanston in the County of Cook and State aforesaid and Keeper of the Records, Files and Seal of said City, do hereby certify that attached hereto is a true and correct copy of 19-0-15 AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR A PLANNED DEVELOPMENT LOCATED AT 1571 MAPLE AVENUE IN THE D3 DOWNTOWN CORE DEVELOPMENT DISTRICT.__________________ all of which appear from the records and files in my office. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the corporate seal of the City of Evanston this 20TH day of OCTOBER ,2015 _-" Akasha S. Terrier, Deputy City Clerk 510 of 590 4/7/2015 3/19/2015 1/27/2015 19-0-15 Granting a Special Use Permit for a Planned Development Located at 1571 Maple Averne in the D3 Downtown Core Development District WHEREAS,the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, states that the "powers and functions of home rule units shall be construed liberally," was written "with the intention that home rule units be given the broadest powers possible" (Scadron V. City of Des P/ames,153 Ill.2d 164, 174-75 (1992)); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, at seq.)grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, ("the Zoning Ordinance"); and 511 of 590 19-0-15 WHEREAS, 1571 Maple Avenue LLC ('Applicant"), the Applicant for the proposed development located at 1571 Maple Avenue,Evanston, Illinois (the "Subject Property"), legally described in Exhibit A, which is attached hereto and incorporated herein by reference, applied, pursuant to the provisions of the Zoning Ordinance, specifically Section 6-3-5, "Special Uses", Section 6-3-6, "Planned Developments", and Subsection 6-11-1-10, "Planned Developments" in Downtown Zoning Districts, to permit the construction and operation of a Planned Development with accessory parking located at the Subject Property in the 03 Downtown Core Development Zoning District ("D3 District"); and WHEREAS, the Applicant sought approval to construct a new twelve (12) -story one hundred thirty-three and three tenths (133.3) foot tall mixed-use building consisting of up to one hundred one (101) residential units,with a floor area ratio of 4.8, approximately three thousand, six hundred ninety-six (3,696) gross square footage of commercial space and twelve (12) open on-site parking spaces;and WHEREAS construction of the Planned Development, as proposed in the application, requires exception from the strict application of the Zoning Ordinance with regards to the number of dwelling units, height, number of parking spaces provided, floor area ratio, ziggurat street side yard setback from the north property line along Davis Street, ziggurat front yard setback from the east property line along Elmwood Avenue, and ziggurat side yard setback from the northwest side property lines; and 512 of 590 19-0-15 Wi-IEREAS,pursuant to Subsection 6-3-6-5 of the Zoning Ordinance, the City Council may grant Site Development Allowances from the normal district regulations established in the Zoning Ordinance; and WHEREAS, on November 5, 2014, December 17, 2014, and January 14, 2015, in compliance with the provisions of the Illinois Open Meetings Act(5 ILCS 120/1 et seq.)and the Zoning Ordinance, the Plan Commission held a public hearing on the application for a Special Use Permit for a Planned Development, case no.I4PLND- 0118, heard extensive testimony and public comment,received other evidence, and made written minutes, findings, and recommendations;and WHEREAS, the Plan Commission's written findings state that the application for the proposed Planned Development meets applicable standards set forth for Special Uses in Subsection 6-3-5-10 of the Zoning Ordinance and Planned Developments in the D3 Downtown Core Development District per Subsection 6-11-1- 10 of the Zoning Ordinance; and WHEREAS, on January 14, 2015, the Plan Commission recommended the City Council approve the application with conditions; and - WHEREAS, on March 9, 2015, the Planning and Development ("P&D") Committee of the City Council held a meeting, in compliance with the provisions of the Open Meetings Act and the Zoning Ordinance,received input from the public, carefully considered and adopted the findings and recommendations of the Plan Commission, and recommended approval thereof by the City Council; and WHEREAS, at its meetings on March 9 and March 23, 2015,held in compliance with the Open Meetings Act and the Zoning Ordinance, the City Council -3-.- 513 of 590 19-0-15 considered the recommendation of the P&D Committee, received additional public comment, made certain findings, and adopted said recommendation; and WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfleld,213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National Paint & CoatingAss'n v. City of Chicago, 45 F3d 1124), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CiTY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1:The foregoing recitals are hereby found as facts and incorporated herein by reference. SECTION 2:Pursuant to the terms and conditions of this ordinance, the City Council hereby grants the Special Use Permit applied for in case no.I4PLND- 0118, to allow construction and operation of the Planned Development for a twelve (12) -story one hundred thirty-three and three tenths (133.3) foot tall mixed-use building consisting of up to one hundred one (101) residential units, with a floor area ratio of 4.8, approximately three thousand, six hundred ninety-six (3,696) gross square footage of commercial space and twelve (12) open on-site parking spaces. SECTION 3:The City Council hereby grants the following Site Development Allowances: (A)Number of Dwelling Units; A Site Development Allowance is hereby granted for one hundred one (101) residential dwelling units, whereas subsection 6-11-4- 4(B) of the Zoning Ordinance allows for a maximum of seventy three (73) residential dwelling units in the D3 District. (B)Height: A Site Development Allowance is hereby granted for a building height of one hundred thirty-three and three tenths (133.3) feet, whereas subsection 6-11- 514 of 590 19-0-15 4-8 of the Zoning Ordinance allows for a maximum building height of eighty-five (85) feet in the D3 District. (C)Number of Parking Spaces; A Site Development Allowance is hereby granted for a total of twelve (12) on-site parking spaces, whereas subsection 6-1 6-3-5 of the Zoning Ordinance requires a minimum of one hundred forty two (142) parking spaces for the proposed Planned Development in the D3 District.- (0)Floor Area Ratio ("FAR"): A Site Development Allowance is hereby granted for an FAR of 4.8, whereas subsection 6-1 1-4-6 of the Zoning Ordinance requires a maximum FAR of 4.5 in the D3 District. (E)Ziggurat Street Side Yard Setback from the North Property Line Along Davis Street: A Site Development Allowance is hereby granted for a ziggurat setback of twenty-four (24) feet at a height of thirty seven and three tenths (373) feet, whereas subsection 6-11-1-4 of the Zoning Ordinance requires a ziggurat setback of forty (40) feet for a structure above forty two (42) feet along Davis Street. (F)Ziggurat Front Yard Setback from the East Property Line Along El mwood Avenue; A Site Development Allowance is hereby granted for a ziggurat setback of four (4) feet at a height of thirty seven and three tenths (37.3) feet, whereas subsection 6-11-1-10(C)(1)(c) of the Zoning Ordinance requires a ziggurat setback of thirty (30) feet for a structure above forty two (42) feet from any front lot line or side lot line abutting a street in the D3 District. (G)Ziggurat Side Yard Setback from the Northwest Side Property Lines: A Site Development Allowance is hereby granted for a ziggurat setback of nine and nine tenths (9.9) feet at a height of thirty seven and three tenths (37.3) feet, whereas subsection 6-11-1-4 of the Zoning Ordinance requires a ziggurat setback of twenty-five (25) feet for a structure above forty two (42) feet from an interior side lot line in the D3 District. SECTION 4:Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the Special Use Permit granted hereby, which may be amended by future ordinance(s), and violation of any of which shall constitute grounds for penalties or revocation of said Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A)Compliance with Applicable Requirements:The Applicant shall develop and operate the Planned Development authorized by the terms of this ordinance in substantial compliance with the following: the terms of this ordinaoce; the Site 515 of 590 19-0-15 and Landscape Plans in Exhibit B arid C, attached hereto and incorporated herein by reference;all applicable City Code requirements; the Applicant's testimony and representations to the Site Plan and Appearance Review Committee, the Plan Commission, the P&D Committee, and the City Council; and the approved documents on file in this case. (B)Construction Management Plan;The Applicant shall sign and agree to a Construction Management Plan (CMP) with the City of Evanston prior to issuance of the Building Permit. The CMP shall include but is not limited to the following: construction staging plan, on-street and on-site construction parking restrictions,hours of operation,a plan including cross sections showing pedestrian access around the site with the use of curb ramps, signage and/or striping, foundation survey of surrounding structures including weekly reporting of seismographs for the duration of construction, submittal of environmental testing report prior to construction, visibility diagram for all construction site access points, proposed schedule for street opening for utility connections with cross section details, and project updates via monthly newsletter and project website. (C)On-Site Parking Spaces: The on-site parking spaces must be available to the public for short term use with a maximum two (2) hour time limit.The public parking must be available between the hours of 10:00 a.m. and 5:00 p.m. on any given Monday through Friday. The on-site management company must manage the parking lot and arrange for any violators not in compliance with the parking restrictions to be towed. (D)Maple Avenue Signage: A "Public Parking" SiOn must be installed near the parking entrance at Maple Avenue. (E)OnSite Electric Charging Station: One on-site electric charging station must be installed and available to the public and be free of charge. (F)Mechanical Equipment Located on the Roof: The Applicant agrees to install 'sound-abating fences or enclosures around the mechanical equipment area on the roof of the Planned Development. (G)Landscaping on Elmwood Avenue:Applicant must install and maintain the landscaping materials on the east side of Elmwood Avenue along the railroad embankment directly across from the Subject Property, as depicted in Exhibit C. (H)Maintenance Plan: Applicant must provide a three (3) year maintenance plan for the landscaping materials installed on the green roofs prior to issuance of a building permit by the City of Evanston. (I)On-Site Car Share Spaces: Two on-site car share spaces must be available through an arrangement with a common third party commercial car-share company. Applicant must also fully subsidize one car share membership per unit for all residential units. 516 of 590 19-0-15 (J)Bicycle Parking Facilities:The Applicant must install a minimum of sixteen (16) reverse "U"-shaped bicycle parking facilities near the intersection of Maple Avenue and Elmwood Avenue for public use. (K)Sidewalk Streetscape Work: All sidewalk streetscape work must be constructed of concrete with a brick paver band at the curb in accordance with the downtown streetscape standards. (L)Glass Exteriors:The Applicant must either demonstrate that the external materials will be of a bird-safe nature or install bird-safe finishes to the glass exteriors. (M)Loading Space:One parking space within the on-site parking lot must be designated a short-term loading space for the Residents. (N)Landscape Design: The Applicant shall instaU and maintain all landscaping materials as depicted in Exhibit C. (0)Streetscape Improvements:The Applicant shall construct the streetscape improvements inclusive of new street trees along Elmwood Avenue and Maple Avenue per proposed development plans and landscape plans in Exhibit B and Exhibit C. (P)Affordable Housing Contribution: The Applicant shall pay a one-time contribution of four hundred thousand dollars ($400,000) to the City's Affordable Housing Fund. The contribution will be made in two (2) installments. The first installment shall be made within ten (10) business days of the issuance of the Final Certificate of Occupancy (FCO) and the second installment shall be made within one (1) year of the FCO issuance date. (Q)Affordable Housing in the Development: The Applicant shall provide two (2) one (1) bedroom on-site affordable housing units (with a goal of one (1) one- bedroom unit and one (1) two-bedroom unit) to households earning at or below one hundred percent (100%) of Area Median Income (AMI). The units provided shall be equal in size to the market-rate units within the building. The period of affordability for the units shall be for ten (10) years. The Applicant must submit a compliance report by January 31st of each year to the Housing and Grants Division of the Community Development Department showing the following: (1) unit number; (2) number of bedrooms; (3) tenant name; (4)number of persons in each affordable household unit;(5) annual gross income of each household occupying each affordable housing unit; (6) date of income certification; and (7) monthly unit rent. The compliance report must also include the list of any utilities included in rent. (R)Divvy Sponsorship: The Applicant shall pay a one-time Divvy sponsorship contribution in the amount of fifty six thousand dollars ($56000). '-.7.... 517 of 590 19-0-15 (S)City of Evanston Employment:The Applicant agrees to employ at least five (5) Evanston residents,with a goal of ten (10)Evanston residents,during construction. (1)Commercial Space: The Applicant agrees to incorporate the commercial space along Davis Street to enhance the commercial and pedestrian character of the area per development plans in Exhibit B. (U)LEED Silver Certification: The Applicant agrees to comply with the City of Evanston Green Building Ordinance and obtain a LEED Silver Certification Rating or higher for the Planned Development on the Subject Property. (V)Pervious Parking Lot: The Applicant agrees to install a pervious parking lot on the Subject Property. (W)Green Roof Construction: The Applicant shall construct multiple green roofs as depicted in the development plans in Exhibit B and landscape plans in Exhibit C. (X)Landscaped Seating Areas: The Applicant agrees to install two landscaped seating areas along Maple Avenue per landscape plans in Exhibit C (Y)Easement: The Applicant agrees to prepare and record an easement for a six- foot wide area along the north edge of the on-site parking lot for the use of commercial properties at the southeast corner of Maple Avenue and Davis Street to accommodate trash pick-up on Maple Avenue rather than Davis Street. A copy of the recorded easement document must be submitted prior to issuance of a building permit by the City of Evanston. (Z)Parking Lease: The Applicant must agree and sign a long-term parking lease agreement with the City of Evanston to lease one hundred one (101) parking spaces based on the standard current monthly parking fee from the Maple Avenue Parking garage located at 1800 Maple Avenue. The lease agreement will mandate that the Applicant pay any increases in the rental rate structure through the term of the lease agreement. The long-term lease agreement shall initially be set for a minimum period of seven (7) years.For the lifetime of the project, the Applicant must require all Residents to disclose their vehicle ownership and conduct periodic reviews to ensure that all vehicles owned by Residents of the building are accounted for within the Maple Avenue garage. The Applicant must provide the certified vehicle ownership report to the City of Evanston annually by January 31st of each calendar year during the first seven (7) year period from the issuance of the Final Certificate of Occupancy. The City of Evanston's Department of Administrative Services will monitor the Applicant's certified vehicle ownership reports and the costs incurred by the City of Evanston for such oversight shall be paid for by Applicant's parking lease fees, If at any time during this initial seven (7) year period such annual vehicle ownership report indicates that the Residents of the building own more than one hundred one 518 of 590 19-0-15 (101) cars and require more than one hundred one (101)parking spaces, the Applicant agrees to amend the parking lease agreement with the City and lease the additional parking spaces necessary. The Applicant also agrees to deny apartment leases to potential Residents who own vehicles until such time as the number of vehicles owned by the Residents of the building and required to park in the Maple Avenue garage by terms of this Ordinance falls below one hundred one (101) or until the surplus parking spaces can be accommodated in the revised lease agreement with the City of Evanston. Following the seven (7) year anniversary of the initial parking lease agreement date, the parking lease agreement may be amended.. The number of parking spaces leased from the City may be reduced to match the highest number of vehicles owned by the Residents and required to park in the Maple Avenue garage by the terms of this Ordinance in any year during the initial seven (7) year period per the annual parking reports, The number of parking spaces leased by the City may not be reduced in the first seven (7) years and any reduction after the seven (7) year anniversary shall be approved by the City Council as an amendment to the parking lease agreement. Following the expirationS of the seven (7) year anniversary of the parking lease agreement, the agreement can be modified every five years thereafter but not before, to match the highest number of vehicles owned by the. Residents and required to park in the Maple Avenue garage by the terms of this Ordinance during any calendar year in the preceding five (5) year term per the annual parking report. Any amendments to the number of parking spaces leased from the City of Evanston or any other amendments to the lease agreement, including term extensions, shall be approved by the City Council as an amendment to the parking lease agreement. The Applicant must hold a valid long-term parking lease agreement with the City of Evanston for the lifetime of the project unless this condition is amended by the City Council of the City of Evanston as an amendment to the Planned Development. (AA)South Elevation of Development:Applicant will exercise reasonable commercial efforts to work with City staff and the Winthrop Club Condominium Association to modify the south elevation to maximize privacy for the residents in condominium units which will face the development and to minimize the impact on their building located at 1570 Elmwood Avenue. (BB)Construction Schedule: Pursuant to Subsection 6-11-1-10(A)4 of the Zoning Ordinance, the Applicant shall obtain a building permit within twelve (12) months of the passing of this Ordinance. Additionally, the Applicant must complete the construction of this Planned. Development within twenty-four (24) months from the date the Applicant receives its building permit. 519 of 590 19-0-15 (CC)Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the Applicant shall, at its cost, record a certified copy of this ordinance, including all exhibits attached hereto, with the Cook County Recorder of Deeds, arid provide proof of such recordation to the City, before the City may issue any permits pursuant to the Planned Development authorized by the terms of this ordinance. SECTION :When necessary to effectuate the terms, conditions, and purposes of this ordinance,'Applicant" shall be read as "Applicant's tenants, agents, assigns, and successors in interest." SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7:Except as otherwise provided for in this ordinance,all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this ordinance shall govern and control. SECTION 8: All ordinances or parts of ordinances that are in conflict with the terms of this ordinance are hereby repealed. SECTION 9:If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid,, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision,and each invalid provision or invalid application of this ordinance is severable SECTION 10: The findings and recitals herein are hereby declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. -1 0- 520 of 590 Introduced:Vi1 d?)2015 Adopted:1'\ \2015 19-0-15 Approved: 2015 :t;Tis dahi, Mayor as to form: Rodney/reene(City Clerk W. Gr'ntFarrar, Corporabori Counsel 521 of 590 19-0-15 EXHT A Legal Description PARCEL 1:THE SOUTH 50 FEET OF THE NORTH 200 FEET OF THE WEST 120 FEET OF BLOCK 63 IN EVANSTON (EXCEPT SO MUCH OF SAID PREMISES, IF ANY, WHICH LIES NORTH OF THE SOUTH 300 FEET OF SAID BLOCK 63) TOGETHER WITh THE SOUTH 10 FEET OF THE NORTH 200 FEET OF SAID BLOCK 63 (EXCEPT THEREFROM THE WEST 120 FEET THEREOF AND EXCEPT THAT PART THEREOF DEDICATED FOR STREET PURPOSES); ALSO THAT PART OF SAID BLOCK 63, IF ANY, LYING BETWEEN THE NORTH 200 FEET AND THE SOUTH 250 FEET 1 V2 INCHES OF SAID BLOCK 63 MEASURED ALONG THE WEST LINE OF SAID BLOCK AND LYING WEST OF THE WESTERLY LINE OF ELMWOOD AVENUE ALL IN EVANSTON, A SUBDIVISION OF THE EAST HALF OF THE SOUTHEAST QUARTER OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, AND PART OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PARCEL 2:THE NORTH 150 FEET OF THAT PART OF BLOCK 63 IN EVANSTON WHICH LIES WEST OF THE RIGHT OF WAY OF THE CHICAGO AND MILWAUKEE RAILROAD (KNOWN AS THE CHICAGO AND NORTHWESTERN RAILROAD) (EXCEPT THEREFROM THE WEST 83 1/2 FEET AND EXCEPT THAT PART THEREOF DEDICATED FOR STREET PURPOSES)SAID BLOCK 63 BEING SiTUATED IN THE SOUTHWEST QUARTER OF SECTION 18,TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS PARCEL 3:THE SOUTH 40 FEET OF THE NORTH 190 FEET OF THAT PART OF BLOCK 63 IN EVANSTON WHICH LIES WEST OF THE RIGHT OF WAY OF THE CHICAGO AND NORTHWESTERN RAILROAD COMPANY (EXCEPT THEREFROM THE WEST 120 FEET THEREOF AND EXCEPT THAT PART THEREOF DEDICATED FOR STREET PURPOSES) SAiD BLOCK 63 BEING SITUATED IN THE SOUTHWEST QUARTER OF SECTION 18,TOWNSHIP 41 NORTH1 RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PARCEL 4:THE WEST 83 1/2 FEET OF THE SOUTH 20 FEET OF THE NORTH 150 FEET OF BLOCK 63 IN THE VILLAGE OF EVANSTON, BEING A SUBDIVISION OF PARTS OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERiDIAN, AND IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PARCEL 5:THE EAST 20 FEET 10 INCHES OF THE WEST 83 FEET 5 1/2 INCHES OF THE NORTH 130 FEET OF BLOCK 63 IN THE VILLAGE OF EVANSTON IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,ILLINOIS. -1 2- 522 of 590 PINs: 11-18-310-004-0000 11-1 8-31 0006-000O 1 1-1 8-31 0-007-0000 11-18-310-008-0000 11-18-31 0-01 9-0000 11-18-310-020-0000 19-0-15 COMMONLY KNOwN As: 1571 Maple Avenue, Evanston, IL 60201 -1 3- 523 of 590 19-0-15 EXHWT Development Plans -I 4- 524 of 590 AL TA IA CSM LA ND TI TLE S UR VE Y tno1 OOeraIpUrOr Portal t:Tho Scat, 80 feat of the IloIth 263 toot of the 6*01120 toot of Soot 63 In loontlor (cnopt eO)O of .43 prcrrb.r., S ol$ctr Sos No,th 01 thu SuHc 300 loot at sold flock 83) Io9cOror alt, 0,0 South 00 tOot of the North 263 toll of sold BlocS 63 (cocopt thccefta the Host 620 cot Oior,t oral .00api that part *0oot dcdlootcd lot arrant pa oco) aba that part of cold Black 03. 0 cop, 6,ing botaeou tho Wrath 200 I cot and the South 259 tool I 01 toeSos of cold Block 63 mecourod olor the Wcoj Nra of and leant sod 11)ng Woof al faa Wo,tor in, a) 0]m000d Im000 an ar Eborato;o coholototop of the toot 041 of the Southoost qoodot at Sedion 13, Tonoohlp 41 600th,Nonço 12 Lcd of Soc thIrd Polnolpot ktortdtoo, oud poct of SacticH 18, Tatno0 41 0on6 Rarro 14, Loot of So. Third Prhadpat Itarofuk I, Cook Cauody, Boo).. 81201 ItOTESa Aeon 22,102 oq. ft. 000riarpa or, 0000rnrd, bocd on foe foci in, of tfoplo LnchOc batot due factO-South. Itood Zont Dcstpaotioro Pot flood tronrocco Rota lisp lla.I?031C0070 A, Iffuothe dofo ulo0ot 15. 2008. The Sorvc7eal Propooty to tooted to Zone X'. on ocos deforurhcof to be ocutrhtr of the 02% ounurd 00,0020 Ecodptohcu Roloroncen for macthOu of too one been fotiod arc Cr32050 Ito tncrrnce Coowoo90 Conroritmoot too Tide Manrono,, Ordor Ho. 1410 6001700085 10, EffectIve Date Doonanbor 20. 3013. 0 or di en000dod d000monts olteoting tOe dornrihcd paroelo. 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LJ L IL 1LI:'zr0 f W r< < '.... \\ \-''kk. .( :-;' o oz-XI- w n\'.UiI 558 of 590 -J z H z zz o r3q;".I I i..III I 11VLGQ I $QH.LO IC ) 0 -Jz0 e w LU 0 v) LU -, I " "kbklhbbbf..! -J n: I ;J UUH!fflh -JJS' C 6F- F0 Z- i J I '- -L_+ '\ + CrJi0.J,wY1J0 CHOWJ ThO0JJ.CU1J31S 11FJiO0 .? JO H14)0 z-o I- 9 < LJ -J E Zg p F 0 :1 d I LU LU H I wC)UiI-IULU0 559 of 590 1571 Maple Avenue Green roof narrafive The green roof areas for 1571 Maple Avenue will be a mix of intensive and extensive green roof systems. Intensive green roofs have increased growing media depths and allow for a wider variety of plant material s and uses while extensive green roofs are thinner in soil depth, lighter in weight and have a limited plant palette. Intensive green roof areas will be located on the 2nd, 4th and Ih floors. These areas will contain.a built up green roof system that will range in soil depths from 611 in the majority of the areas to 36" at areas where small ornamental trees will be planted, typically at parapet wall locations. The soil used will be a lightweight soil media such as Midwest Trading PM-35 or an approved equal. The 6' depth areas will contain a mix of perennials, ornamental grasses and groundcovers. The 36" depth area will have 12'-O" multi-stem ornamental frees. This plant palette allows for seasonal interest all throughout the year. The layers of the green roof system will consist of the following, starting from the top: vegetation, growing media, drainage mat with filter fabric, Styrofoam (as needed), and root barrier. These layers sit atop the waterproof membrane and structural slab. The green roof area on the 11 lh floor will also have outdoor use spaces such as an outdoor kithen with counterfops, barbeque grill stations and outdoor sinks. Seating areas in various sizes will also accommodate users for dining, small group seating and lounging around a fire feature. Freestanding planters with annual plantings will also be located in this area. Extensive green roof areas will be located on the 1 2th floor. These areas will contain a built up green roof system thatwill have a soil depth of 4". The soil used will be a lightweight soil media such as Midwest Trading's PM-35 or an approved equal. The 4" depth areas will containa sedum carpet mat planted witha mix of sedums varying in height and colors. This plant palette allows for seasonal interest all throughout the year. The layers of the green roof system will consist of the following, starting from the top: vegetation., growing media, drainage mat with filter fabric, Styrofoam (as needed), and roof barrier. These layers sit atop the waterproof membrane and structural slab. 560 of 590 THOMPSON rd COBURNLLP Rernod I. Citron P 312.5802209 F 312.7821372 bcO ron ®jt horn psonco bu r n .orn May 17, 2016 VIA ELECTRONIC AND U.S. FIRST CLASS MAIL Mark Muenzer City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 Re:1571 Maple Ordinance 19-0-15 Dear Mr. Muenzer: Please accept this letter as a request for the extension ofthe time in which to begin construction on the development located at 1571 Maple, as was approved under Ordinance 19-0-15. Both the City and the developer, I 57 1 Maple Avenue LLC ("Maple LLC") were named defendants in a lawsuit filed by the adjacent neighbors. Maple LLC filed for a caisson and foundation permit prior to the required one year time period and both have been approved. Unfortunately, due to the litigation filed by the neighbors,Maple LLC was not able to begin construction. The lawsuit was recently dismissed so construction will now be able to begin. We are therefore requesting a one year extension for the beginning ofconstruction so as to protect our rights in case ofcontinuing litigation. Please let us know when this matter will be placed before City Council. Very truly yours, Thompson Cobum LLP Bernard 1. Citron BIC/mse cc:Michelle Masoncup Michael McLean John McLinden Thompson Coburn LLP I Attorneys t Law I 55 East Monroe Street I 37th Foor Chcago, Hhnois 60603 P 312.346.7500 I F 32.580.2201 I www.tFiompsoncoburn.coni Chicago Los Angeles St Louis Southern Illinois . Washington, D C561 of 590 For City Council meeting of May 23, 2016 Item P4 Ordinance 165-O-15, Zoning Text Amendment – Impervious Surface Coverage For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Subject: Ordinance 165-O-16 Zoning Ordinance Text Amendment –Impervious Surface Coverage and Building Lot Coverage Regulations Regarding Decks 15PLND-0080 Date: May 10, 2016 Recommended Action: The Plan Commission recommends adoption of Ordinance 165-O-16, Zoning Text Amendment to classify all types of decks, except porches, towards building lot coverage instead of impervious surface coverage as is currently the case. Staff is proposing to modify the proposed Text Amendment to allow uncovered decks in the rear yard up to 3% of lot area and with permeable surface underneath to be excluded from building lot coverage and impervious surface coverage. Any area of decks exceeding 3% would be counted towards impervious surface coverage as it is currently the case. The ordinance as recommended by the Plan Commission is included as an attachment for Introduction on May 9, 2016. Upon City Council’s request to incorporate the additional staff recommendations to the current proposed ordinance, staff will provide an updated ordinance for Action on May 23, 2016. Update Since December 14, 2015 P&D Meeting At the December 14, 2015 meeting, the Committee expressed concern with classifying all types of decks towards building lot coverage, because residential properties are allowed a smaller percentage for building lot coverage as opposed to the impervious surfaces coverage. The impervious surface coverage allowed is larger because in addition to building lot coverage it also accounts for other impervious areas such as patios and driveways. The initial proposal could have placed a significant amount of properties into noncompliance with their existing decks counting towards building lot coverage instead of impervious surface coverage. Additionally, a significant amount of Memorandum 562 of 590 residential lots are substandard in size and would require variations for building lot coverage to construct or expand their existing decks. The item was held in Committee for staff to conduct additional research and to consult a revised proposal with the Chairs of the Zoning Board of Appeals and the Plan Commission. Revised Proposal Staff reviewed deck permit applications for the last two years; conducted research of other cities in the country that have specific regulations regarding deck coverage with assistance from the American Planning Association’s Planning Advisory Service and has discussed the proposal with the Chairs of the Plan Commission and Zoning Board of Appeals. Based on the additional research, staff is proposing: • Allow uncovered decks in the rear yard up to 3% of the lot area and with permeable surface underneath to be excluded from building lot coverage or impervious surface coverage. • Any area of decks exceeding 3 % would be counted towards impervious surface coverage as it is currently the case. • Include new or updated definitions for porches, decks, terraces, patios and impervious surface coverage. • Increase the discount given from 20% to 25% for patios constructed of permeable materials in order to further incentivize improvements that improve stormwater runoff. No change would be made to incentives for other types of patios. Roofed decks of any size in the rear yard would continue to count towards building lot coverage and the 50% discount for front porches or front decks would also remain without any changes. Summary of the research is provided below. Deck Permit statistics: Staff reviewed deck permit applications from the last two years and found the deck size corresponds to the lot size. The deck size ranged from 0.5% to 8% of the lot area with larger properties having larger decks. The average deck size is approximately 3.29% of the lot area. Deck Coverage in other cities: Regulations regarding decks vary widely across the country. Some cities consider decks as part of building lot coverage, others part of impervious surface coverage, sometimes dependent on the surface underneath, yet some other ones don’t classify it under either, but rather consider it part of open space. There are only a few cities that specifically address deck coverage as it relates to their building lot coverage or impervious surface regulations: 563 of 590 Community Regulation Allen Park, MI -An additional 5% of lot coverage is allowed for coverage by a wood deck as long as the area below the deck is not concrete, patio stones or similar hard surface. A wood deck without a hard surface below shall be considered part of open space. Edina, MN First 150 square feet of an unenclosed deck or patio is not included in building lot coverage. Edison, NJ Specifically allows deck coverage between 2% and 4% of lot area depending on the zoning district Vienna, GA Specifically allows deck coverage up to 5% of lot area for uncovered decks. Roofed decks are considered part of building lot coverage. Westmont, IL Counts only 50% of the deck size towards lot coverage where a semi-permeable membrane is installed at grade level or the ground below is left entirely uncovered to allow a reasonable amount of stormwater to flow freely between the slats. Update to Definitions: Based on additional research, staff is also proposing new or revised definitions for decks, patios, porches, terraces and impervious surface coverage for easier understanding of which structures are accounted for as part of building lot coverage or impervious surface calculations: DECK: A structure which is either freestanding or attached to a principal or accessory building, located in the rear yard or side yard and constructed above grade and unenclosed by solid or nonsolid walls or a roof. If located in the side yard, an attached deck must meet principal building setbacks. IMPERVIOUS SURFACE: Any hard surfaced, manmade area that does not readily absorb or retain water, including but not limited to any paved, asphalt or concrete areas, parking and compacted graveled areas and sidewalks, PATIO A portion of a lot which is improved with a hardscape material at grade detached anywhere on a lot or attached to the house in side or rear yards. PORCH An open or enclosed area attached to the building and located between the exterior wall of a building and the right of way. A porch may be covered by a roof which may be attached to a side wall or common with the main roof of the building. 564 of 590 Summary Currently, all types of decks are counted towards impervious surface coverage. Based on staff’s original proposal, the Plan Commission recommended classifying decks towards building lot coverage regardless of the surface underneath. Based on additional research, staff is proposing modifying the proposed text amendment to allow uncovered decks in the rear yard up to 3% of the lot area and with permeable surface underneath to be excluded from building lot coverage and impervious surface coverage calculations. Any deck area in excess of 3% would count towards impervious surface coverage regardless of the surface underneath. Staff believes the proposed updates will better align zoning regulations with City-wide efforts for improved stormwater management, reduce overcrowding on residential lots and assure certain level of open space is maintained on residential properties. Simplification of the regulations will provide consistency within the Municipal Code as it relates to decks and impervious surfaces; decrease confusion as to how decks are considered and ultimately ensure a reduced amount of stormwater run-off generated on residential properties. Legislative History December 14, 2015 – The Planning and Development Committee voted to hold the item and requested staff consider revisions to the proposal November 11, 2015 – The Plan Commission unanimously recommended approval of the text amendment to classify all decks towards building lot coverage. October 21, 2015 – The Zoning Committee of the Plan Commission unanimously recommended approval of the text amendment that would make all types of decks regardless of the surface underneath towards building lot coverage with minor edits to the language regarding paving systems and graveled areas. September 16, 2015 – The Zoning Committee of the Plan Commission voted to continue the text amendment discussion until the October 21, 2015 committee meeting and requested edits to the wording determining pervious and impervious surfaces. Attachments Ordinance 165-O-15 Planning and Development Committee Meeting Minutes 12/14/15 Plan Commission Meeting Minutes 11/11/2015 Link to Plan Commission Packet for 11/11/2015 TERRACE An uncovered outdoor surface attached to the building and located between the building and the right-of-way. When roofed, a terrace shall be considered a porch. 565 of 590 12/3/2015 165-O-15 AN ORDINANCE Amending Portions of the City Code to Amend the Impervious Surface Coverage and Building Lot Coverage Regulations WHEREAS, on November 11, 2015, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 15PLND-0080 to consider an amendment to the text of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”), to modify which structures and surfaces are included in the calculation of maximum impervious surface coverage and building lot coverage regulations; and WHEREAS, the Plan Commission received testimony and made written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed amendment meets the standards for text amendments, and recommended City Council approval thereof; and WHEREAS, at its meeting of December 14, 2015, the Planning and Development Committee of the City Council considered and adopted the findings and recommendation of the Plan Commission in case no. 15PLND-0080 and recommended City Council approval thereof; and WHEREAS, at its meetings of December 14, 2015 and January 11, 2016, the City Council considered and adopted the records and recommendations of the Plan Commission and the Planning and Development Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 566 of 590 165-O-15 ~2~ SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Subsections 6-8-2-10(C), 6-8-3-9(C), 6-8-4-9(C), 6-8-5- 9(C), 6-8-6-9(C), 6-8-7-9(C), and 6-8-8-9(C) of the Zoning Ordinance are hereby amended to read as follows: (C) The total defined net impervious surfaces on the zoning lot are all areas included in building lot coverage plus any hard surfaced, nonnaturally occurring area that does not readily absorb water, including, but not limited to, any paved, asphalt or concrete areas, parking and graveled driveway areas, graveled areas, swimming pools, sidewalks, and paved recreation areas subject to the following exemptions: 1. Any area, including open parking, paved or unpaved, included in the calculation of building lot coverage, shall not be twice counted in the calculation of total defined net impervious surface. 2. Subject to the porch exemption of Section 6-8-8-10 of this Chapter, the following standards govern the classification of structures commonly called porches, decks, platforms and terraces as impervious surface or pervious surface: (a) All such structures to the extent that they are covered by a solid roof, are impervious surfaces, but (b) All such structures to the extent that they are open to the sky or covered by a trellis or arbor type covering are pervious or impervious subject to Subsections (C)2(c) through (C)2(f) of this Section. (c) All such structures to the extent that they cover asphalt or concrete or similarly treated areas having virtually no porosity, are impervious surfaces, but (d) All such structures to the extent that they cover an area that maintains a demonstrable level of porosity whether soil, sand, gravel, or similar material regardless of whether such an area is finished with paving blocks are pervious or impervious subject to Subsections (C)2(a), (C)2(b), (C)2€ and (C)2(f) of this Section. (e) All such structures to the extent that they are designed to shed water rather than allow water to fall between individual planks, slats, or other type of flooring are impervious surfaces, but (f) All such structures to the extent that they are designed to allow water to fall between individual planks, slats, or other type of flooring are pervious or impervious subject to Subsections (C)2(a) through (C)2(d) of this Section. 567 of 590 165-O-15 ~3~ 2. Subject to the porch exemption of Section 6-8-2-11 of this Chapter, the following standards govern the classification of structures commonly called porches, decks, platforms and terraces: (a) All such structures to the extent that they cover an area that maintains a demonstrable level of porosity whether soil, sand, gravel, or similar pervious material, and are designed to allow water to fall between individual planks, slats or other type of flooring material are pervious and although part of building lot coverage, do not count towards impervious surface coverage. 3. Twenty percent (20%) of areas covered by paving blocks and/or Thirty percent (30%) of areas covered by pervious paving systems to the extent that they cover an area that maintains a demonstrable level of porosity whether soil, sand, gravel, or similar material shall be excluded from the calculation of net impervious surfaces. SECTION 3: The definition of “Impervious Surface” in City Code Subsection 6-18-3 of the Zoning Ordinance, “Definitions,” is hereby amended to read as follows: SECTION 4: The definition of “Lot Coverage, Building” in City Code Subsection 6-18-3 of the Zoning Ordinance, “Definitions,” is hereby amended to read as follows: LOT COVERAGE, BUILDING: The ratio between the ground floor areas of all buildings or structures, including covered or uncovered decks attached to the principal building or free-standing, on a lot and the total area of the lot. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. IMPERVIOUS SURFACE: Any hard surfaced, manmade area that does not readily absorb or retain water, including but not limited to any paved, asphalt or concrete areas, parking and graveled driveway areas and sidewalks, 568 of 590 165-O-15 ~4~ SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 20___ Adopted:___________________, 20___ Approved: __________________________, 20___ _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 569 of 590 Planning & Development Committee Meeting Minutes of December 14, 2015 7:15 p.m. Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, J. Grover, D. Holmes, A. Rainey, M. Tendam, D. Wilson, M. Wynne STAFF PRESENT: E. Thomas-Smith, M. Masoncup, M. Muenzer, J. Hardin PRESIDING OFFICIAL: Ald. Tendam I. DECLARATION OF QUORUM A quorum being present, Chair Tendam called the meeting to order at 7:17 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF NOVEMBER 23, 2015 Ald. Rainey moved to approve the Minutes of the November 23, 2015 meeting, seconded by Ald. Fiske. The Committee voted unanimously 7-0 to approve the November 23, 2015 minutes. III. ITEMS FOR CONSIDERATION (P1) Approval of Vacation Rental License for 1890 Maple Avenue, Unit # 404E City staff recommends approval of a vacation rental license for a guest apartment in the E2 Apartments, Unit #404E for the property located at 1890 Maple Avenue. For Action Ald. Wilson moved approval of a vacation rental license for a guest apartment in the E2 Apartments, Unit #404E for the property located at 1890 Maple Avenue, seconded by Ald. Grover. PUBLIC COMMENT Mary Beth Roth, 1889 Maple, is opposed to this license and worries about the noise. She recently dealt with noisy Students on a balcony at the property late at night. E2 Building Manager Justin Pease explained that the rental unit is adjacent to the amenity deck. Its primary use is for out of town visitors of residents as a nightly suite. Residents will submit an application to rent the unit for their guests. They are responsible for the conduct as well as any damages by their guests. There are no plans to advertise it to the public. He added that the building has a doorman on duty 24 hours a day and will handle noise complaints as they come. Ald. Fiske is opposed to the idea because it will infringe on businesses that pay hotel tax. Ald. Grover has no objection as she has been a guest in a hospitality suite in Atlanta. Ald. Tendam added that he has lived in a building with this kind of amenity and found having his family in the same building to be very convenient. APPROVED 570 of 590 Planning & Development Committee Meeting Page 2 of 4 Minutes of December 14, 2015 Community Development Director Mark Muenzer noted that vacation rentals are required to keep a register of arrival and departure dates of all guests. The Committee voted 6-1 to approve the license with Ald. Fiske opposed. (P2) Ordinance 161-O-15, granting a Special Use for a Commercial Indoor Recreation Facility, North Shore Athletics, at 614 Dempster Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 161- O-15 granting special use approval for a Commercial Indoor Recreation facility, North Shore Athletics, at 614 Dempster Street in the B2 Business District and oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Suspension of the Rules is requested for Introduction and Action on December 14, 2015. For Introduction and Action Ald. Wynne moved to introduce and take action on Ordinance 161-O-15, seconded by Ald. Grover. The Committee voted unanimously 7-0 to introduce and approve Ordinance 161-O-15. (P3) Ordinance 154-O-15, Zoning Ordinance Text Amendment – Addition of Rentals to the Automobile and Recreational Vehicle Sales Use The Plan Commission and staff recommend adoption of the Zoning Ordinance Text Amendment to add Rentals to the Automobile and Recreational Vehicle Sales Use and update “Automobile” to “Motor Vehicle”. The proposed amendment will ensure that motor vehicle and truck rental uses are accounted for within the Zoning Code and allowed in the same manner as motor vehicle and recreational vehicle sales uses. For Introduction Ald. Fiske moved to introduce and take action on Ordinance 158-O-15, seconded by Ald. Holmes. Ald. Rainey is opposed to including truck rentals in the ordinance except in the “I” district. She moved to amend removing the “C” district from the ordinance. Ald. Wilson requested a map of the districts for clarification. Ald. Wynne stated that the Budget Rental at 811 Chicago is fine, but feels residents would be very unhappy if it became a truck rental business. She would like to know how this would work in a C-2 district? Ald. Holmes moved to hold this item in committee until the map request is satisfied, seconded by Ald. Rainey. The Committee voted unanimously to hold this item in Committee. (P4) Ordinance 165-O-15, Zoning Ordinance Text Amendment – Modifications to Which Structures and Surfaces are Included in the Calculation of Maximum 571 of 590 Planning & Development Committee Meeting Page 3 of 4 Minutes of December 14, 2015 Impervious Surface Coverage and Building Lot Coverage Regulations The Plan Commission and staff recommend adoption of the Zoning Ordinance Text Amendment to modify which deck structures and surfaces are included in the calculation of maximum impervious surface coverage and building lot coverage calculations. For Introduction Ald. Rainey moved to recommend adoption of the Zoning Ordinance Text Amendment to modify which deck structures and surfaces are included in the calculation of maximum impervious surface coverage and building lot coverage calculations, seconded by Ald. Fiske. PUBLIC COMMENT Matt Rodgers, Chair of Zoning Board of Appeals, asked the Committee to re-examine compliance. He does not feel that this is the best solution. There will be various R1 and R2 properties thrown into non-compliance because they will be over the building lot coverage limit. Lisa Pildes, 2327 Park Place, felt that ordinance language seems contradictory. A deck with a roof and solid floor is considered impermeable, but considered permeable if the floor has slats or dirt beneath. She did not feel it is fair or practical to count permeable decks toward lot coverage. Residents will be stuck with small houses. Ald. Tendam did not think the homeowners' experience with the City was ideal and wants a better understanding of this issue. He will follow up with Community Development Director Muenzer about this particular project. Ald. Wynne explained that the City used to have a building height calculation that no reasonable person would be able to comprehend. She felt that the language in the ordinance needs to be simplified. Ald. Wilson is concerned about creating new non-conforming uses that could cause more problems down the road if a deck had to be rebuilt. He added that this kind of regulation also probably would impinge on efforts to create more affordable housing in the community. He suggested referring it back to staff for review and brought back to the committee for reconsideration. Community Development Director Muenzer explained that the concept has already been before the Plan Commission three times. Staff did not think changes to the ordinance were necessary. Jim Ford, Chair of the Plan Commission, explained the change proposed was meant to ease the restrictions and reduce the burden on the homeowner by not requiring a major variation that would have to go before the Zoning Board of Appeals. He thinks there is a disjuncture between the impervious surface limit and lot coverage. He felt those two ideas should be separated because lot coverage is a "vertical" characteristic. A raised deck impinges on neighbors more than a ground level patio would. 572 of 590 Planning & Development Committee Meeting Page 4 of 4 Minutes of December 14, 2015 At Ald. Rainey’s inquiry, Community Development Director Muenzer stated that other communities treat decks as pervious. He added that he would like to schedule a meeting with the ZBA and Plan Commission Chairs. Ald. Wilson moved to recommend holding this item in committee, seconded by Ald. Wynne. The Committee voted unanimously to hold the proposal in committee for revision by staff. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT The meeting was adjourned at 8:01 p.m. Respectfully submitted, Janella Hardin, PHR 573 of 590 DRAFT Page 1 of 4 Plan Commission Minutes 11/11/2015 MEETING MINUTES PLAN COMMISSION Wednesday, November 11, 2015 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Room 2404 Members Present: Jim Ford (Chair), Colby Lewis, Peter Isaac, Terri Dubin, Andrew Pigozzi, Patrick Brown Members Absent: Simon Belisle, Kwesi Steele Associate Members Present: Associate Members Absent: Seth Freeman, David Galloway, Scott Peters, Lenny Asaro, Staff Present: Damir Latinovic, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Presiding Member: Jim Ford, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Ford called the meeting to order at 7:00 P.M. 2. APPROVAL OF MEETING MINUTES: September 9, 2015 Commissioner Lewis made a motion to approve the minutes from September 9, 2015. Commissioner Dubin seconded the motion. A voice vote was taken and the minutes were approved unanimously. 3. NEW BUSINESS Chairman Ford explained the general meeting procedure, schedule, agenda items, time limits on public testimony and opportunities for cross examination of witnesses. Chairman Ford concluded by saying that the Plan Commission forwards a recommendation to the City Council which makes the final determination on any matters discussed by the Plan Commission. A. ZONING ORDINANCE TEXT AMENDMENT 15PLND-0080 Modifications to Which Structures and Surfaces are Included in the Calculation of Maximum Impervious Surfaces Coverage and Building Lot Coverage 574 of 590 DRAFT Page 2 of 4 Plan Commission Minutes 11/11/2015 A Zoning Ordinance Text Amendment to City Code Title 6, Zoning, to modify which structures and surfaces are included in the calculation of maximum impervious surface coverage and building lot coverage. Ms. Jones presented the staff report. The proposal is for a text amendment which would modify which structures and surfaces would be included in the calculation of maximum impervious surface coverage and building lot coverage in the Impervious Surface sections of each of the residential district zoning ordinances. Additionally, it would adjust the definition of impervious surface and building lot coverage within the Definitions section of the Zoning Code. The proposed text amendment is a revised version following two discussions of the Zoning Committee on September 16, 2015 and October 21, 2015 respectively. The intent of the proposed text amendment would simplify the language of the Impervious Surface ordinance and enable staff to better regulate the amount of impervious surfaces on residential lots. Commissioner Isaac inquired about the reasons behind including decks as a part of building lot coverage and indicated that the amendment seemed to actually make decks impervious due to their inclusion in that coverage calculation. He also explained that it could introduce a loophole wherein the homeowner is actually able to place more impervious surface on a lot and not actually solve the issue of stormwater runoff. Ms. Jones replied that there were a number of options considered prior to creating the current form of the text amendment. She explained that the Zoning committee discussions centered on greater ease of code interpretation as well as allowing for some flexibility for the homeowners while still enabling some level of regulation by City staff. Commissioner Ford stated that there seemed to be 4 categories of items to look at: items or structures that are ground surface, such as patios; items that are raised, such as decks; and within each of those categories, pervious and impervious surfaces. He explained that the existing ordinance takes the non-permeable surfaces into account; therefore, it was the raised structures and their permeability that the Zoning Committee struggled with. Commissioner Isaac provided an example to clarify his concern explaining he feels that allowing an exemption for pervious decks could create an issue with increased impervious surfaces on a lot. He then suggested that decks be fully regulated if that is the intent and not allow an exemption. Ms. Jones replied that intent of the exemptions is to allow for more flexibility in determining impervious versus pervious surfaces and enable homeowners to prove a level of porosity. She continued stating that the building lot coverage change will enable staff to have some control over the lot coverage and it will only be counted once in the maximum impervious surface calculation. Mr. Latinovic stated that the intent of the amendment is to include decks as part of building lot coverage but, if they have qualifying characteristics, allow them to be considered permeable surfaces. He continued, stating that, as the ordinance is set up currently, all decks are considered impervious surfaces. The Zoning Committee considered this to be unfair given some decks have open slats and cover pervious 575 of 590 DRAFT Page 3 of 4 Plan Commission Minutes 11/11/2015 surfaces. To avoid having a property owner placing a deck over their entire lot it was decided to include decks as part of building lot coverage. Commissioner Isaac asked if there was any consideration of providing a certain percentage towards the permeability of decks based on the size of the lot. Mr. Latinovic replied that yes this was considered. He stated that the code currently allows a 20% discount for paving blocks and there were discussions to possibly do something similar for decks but ultimately it was decided that providing only a discount for a structure that actually allows for full permeability was not appropriate. This then created modifications to provide more discretion and an increase in the discount for paving systems towards impervious surface coverage to 30% Commissioner Lewis asked if the deck counting toward building lot coverage would ultimately affect the size of a home. Mr. Latinovic replied that this is correct; the change could ultimately affect house size. Chairman Ford clarified that the proposed and existing regulations are subject to the variance process. Mr. Latinovic emphasized that yes, a variance from all of the regulations discussed can still be requested. Chairman Ford opened up the hearing for public comment. Mr. Andrew McGonigle introduced himself and was sworn in. He then explained that the proposed text amendment before the Commission is a vast improvement over what was originally proposed and thanked the Committee and staff for the work that was done. He brought up the issue of permeable decks and how there are ways that homeowners could adjust surfaces below their deck to make them impervious, therefore, it was important to keep some language that enabled homeowners to show and maintain some level of porosity for their decks. He emphasized that consideration of all water retaining surfaces still needs to occur but open discussion has, in his opinion, created an adequately updated text amendment. Chairman Ford asked if any members of the Commission had an amendment to what was proposed. Commissioner Isaac replied that he does not but appreciated the answers to his questions and concerns. Chairman Ford then explained that the genesis for the proposed text amendment was from Zoning Board of Appeals’ case. There was confusion with the current text in the code and a clearer directive that people could more easily understand was needed. Commissioner Pigozzi inquired as to whether the proposed amendment only applies to single family residences and is viewed as small step toward a larger movement of having more permeable surfaces used in the City. He stated that it was good to encourage people to use green technology and agreed with Mr. McGonigle in that it may be better to encourage people to retain stormwater runoff on their properties. Chairman Ford responded, saying that he believes the current building code requires properties to drain stormwater runoff onto their property, not into the sewer system or onto neighboring property. Downspouts are directed onto homeowner’s property in these cases. 576 of 590 DRAFT Page 4 of 4 Plan Commission Minutes 11/11/2015 Mr. Lewis stated that an incentive does exist, which has been raised from 20% to 30%, and encourages use of pervious paving systems. Mr. Pigozzi then asked what the public benefit would be if an owner keeps water on their property versus draining into the City’s storm sewers. Ms. Jones replied that though the water may be retained on site for some time, it eventually makes its way to the public infrastructure. The proposed text amendment is meant to ease stormwater run-off on both public and private properties. Commissioner Goddard made a motion to recommend approval of the text amendment. Commissioner Pigozzi seconded the motion. A roll call vote was taken and the motion was approved 7-0. Ayes: Commissioners Lewis, Dubin, Goddard, Pigozzi, Isaac, Brown and Chairman Ford Nays: None 6. ADJOURNMENT There being no further discussion, Commissioner Dubin made a motion to adjourn the meeting. Commissioner Goddard seconded the motion. A voice vote was taken and the motion was approved by voice call 7-0. The meeting was adjourned at 8:18 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 577 of 590 For City Council meeting of May 23, 2016 Item P5 Ordinance 50-O-16 Application for Major Zoning Relief for Access to Parking via the Street when Alley Access is Present at 2767 Crawford Avenue For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 50-O-16 Granting Major Zoning Relief for Access to Parking via the Street when Alley Access is Present at 2767 Crawford Avenue Date: May 10, 2016 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 50-O-16 granting major zoning relief for access to parking via the street when alley access is present for a new single family home at 2767 Crawford Avenue. The applicant has complied with all other zoning requirements, and meets the standards for variations. Summary 2767 Crawford Avenue is located on the east side of Crawford Avenue, midblock between Clifford Street and Glenview Road, in the R2 Single Family Residential District, and is surrounded by single family residences. The property is currently vacant. The applicant proposes to construct a two-story single family residence with an attached garage that is accessed via Crawford Avenue. Alley access is present, though no other garages on the block are accessed via the alley. Although the property features a compliant lot size, the lot is shallower than normal. The existing lot size is 6,617 square feet, where a compliant lot size in the R2 District is 5,000 square feet. Additionally, due to the existing front yard setbacks of homes on the same block, the required front yard setback on this property is 33 feet where typical front yard setback in the R2 district is 27 feet. The shallow lot size and increased front yard setback requirement make it difficult to design a typical two-car garage with alley access. Memorandum 578 of 590 The Zoning Ordinance requires parking spaces to be at least 18’ in depth, though most garages are 20’-22’ in depth to accommodate larger vehicles and space around the vehicles. A typical two-car garage in the rear would take up most of the rear-yard greenspace and leave little private greenspace for the homeowner. Furthermore, the applicant believes the alley is unusable in its current state. The alley is 10’ wide, improved with gravel and practically impassible in the winter since no other vehicles travel on it. City staff is not aware of any objections from neighboring property owners. The applicant obtained one letter of support for the proposal from a neighboring property owner (attached). Legislative History April 19, 2016: The Zoning Board of Appeals recommended approval of the major zoning relief 3-2 with the condition the project be in substantial compliance with the documents and testimony on record. ZBA members opposed to the parking access felt there was no substantial hardship unique to the property, and that the hardship presented was self- created. Attachments Proposed Ordinance 50-O-16 April 19, 2016 Draft ZBA Meeting Minutes ZBA Findings Letter of Support submitted at ZBA Hearing April 19, 2016 April 19, 2016 ZBA Packet: http://www.cityofevanston.org/assets/zba-packet-20160419.pdf 579 of 590 4/25/2016 50-O-16 AN ORDINANCE Granting A Major Variation Related to 2767 Crawford Avenue in the R2 Single-Family Residential District WHEREAS, Matthew Kustusgh (the “Applicant”), architect of the property commonly known as 2767 Crawford Avenue (the “Subject Property”), located within the R2 Single-Family Residential Zoning District and legally described in Exhibit A, attached hereto and incorporated herein by reference, submitted an application seeking approval of a Major Variation to zoning requirements imposed by Subsection 6-8-3-11 of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”); and WHEREAS, the Applicant requests the following Major Variation: (A) The Applicant requests to construct access to on-site parking across the front property line to Crawford Avenue, where access to on-site parking across a front property line is prohibited when alley access is present; and WHEREAS, on April 19, 2016, the Zoning Board of Appeals (“ZBA”), pursuant to proper notice, held a public hearing in case no. 16ZMJV-0016 to consider the amended application, received testimony, and made written records and findings that the application did meet the standards for Major Variations set forth in Subsection 6-3-8-12-(E) of the Zoning Ordinance and recommended City Council grant the Major Variations; and WHEREAS, at its meeting of May 9, 2016, the Planning and Development (“P&D”) Committee of the City Council received input from the public, carefully considered the ZBA’s record and findings and recommended the City Council accept 580 of 590 50-O-16 ~2~ the ZBA’s recommendation and approve the Major Variations in case no. 16ZMJV- 0016; and WHEREAS, at its meetings of May 9, 2016 and May 23, 2016, the City Council considered and adopted the recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property applied for in case no. 16ZMJV-0016 and described hereinabove. SECTION 3: The Major Variations approved hereby are as follows: (A) Approval to allow access to on-site parking across the front property line to Crawford Avenue. Subsection 6-8-3-11 prohibits access to on-site parking across a front property line when alley access is present on the Subject Property. SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Major Variations granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. 581 of 590 50-O-16 ~3~ SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 582 of 590 50-O-16 ~4~ Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 583 of 590 50-O-16 ~5~ EXHIBIT A Legal Description Lot 3 in the Estate of Caroline Gerstenbrand Subdivision in the west half of Section 33, Township 42 North, Range 13, east of the Third Principal Meridian, in Cook County, Illinois. PIN(S): 05-33-303-005-0000 05-33-303-041-0000 Commonly Known As: 2767 Crawford Avenue, Evanston, Illinois. 584 of 590 Page 1 of 2 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, April 19, 2016 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Myrna Arevalo, Mary Beth Berns, Scott Gingold, Violetta Cullen, Matt Rodgers Members Absent: Mary McAuley, Lisa Dziekan Staff Present: Melissa Klotz Chair: Matt Rodgers Declaration of Quorum With a quorum present, Chair Rodgers called the meeting to order at 7:00 pm. Approval of Minutes The minutes from the April 5, 2016 Zoning Board of Appeals meeting were motioned for approval with one correction by Ms. Cullen and seconded by Ms. Arevalo. The minutes were approved 3-0 with 2 abstentions. New Business 2767 Crawford Avenue ZBA 16ZMJV-0016 Matthew Kustusgh, architect, applies for major zoning relief to construct a new single-family residence in the R2 Single-Family Residential District. The applicant requests to construct access to on-site parking (attached garage) across the front property line to Crawford Avenue, where access to on-site parking across a front property line is prohibited when alley access is present (Zoning Code Section 6-8-3-11). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. On March 30, 2016, the applicant submitted revised plans and now requests a 2’ south interior side yard setback (instead of 0’setback as originally proposed) for self-storage units where 8’ is required (Zoning Code Section 6-14-3-6-C). All other variation requests remain. Ms. Klotz read the case into the record. Matt Kustusgh, architect, explained the proposal: Was unaware of prohibition of driveway/curb cut off of Crawford when property was purchased and house was designed. All other properties on the block have street access. Multiple hardships exist: alley is not typically used, so it is impassible after snow storms, alley is gravel and not maintained by the City so it gets ripped up by garbage trucks, utility pole and tree are in the way of alley-accessed garage location, increased front yard setback and shallow lot depth make it difficult to design a compliant detached garage. Detached garage off of the alley would use up more than half of the rear yard, and there would not be enough space for the required 10’ separation between structures. Ms. Berns noted the distance from the front of the garage to the front of the house is 6.25’, so if the attached garage were removed, the rest of the house could be pushed forward 6.25’ to create a larger back yard. 585 of 590 Page 2 of 2 Zoning Board of Appeals Ms. Berns asked staff what the house next door that was moved from Wilmette does for parking, and Ms. Klotz responded that house was approved for an open parking pad in the rear off of the alley. Chair Rodgers asked what is different about the required front setback, and Ms. Klotz explained this property has a 33’ required front setback, which is the average setback of the block. 27’ is the typical required front yard setback. Chair Rodgers asked the applicant if he considered moving the house forward to make more room for a detached garage in the rear, and the applicant replied he wanted to maintain greenspace as much as possible. A portion of the house extends over the attached garage to minimize the building footprint. Ms. Berns explained if the house were moved forward 6.25’ it would still comply with the front setback, and a detached garage in the rear would fit in a compliant location as well. The applicant responded that could be done, but a detached garage would take up a substantial portion of the rear yard and would not leave much private greenspace for the homeowner. Ms. Berns asked if the applicant was aware most Evanston homes have detached garages, and the applicant responded yes. The ZBA entered into Deliberation: Mr. Gingold explained there is a possible way to comply, but there is a hardship with the large front setback. The aerial view shows most houses in the neighborhood have attached front garages, so the proposal is consistent with the neighborhood. Ms. Cullen agreed. Chair Rodgers noted typically, the more curb cuts on a street, the worse that is for a neighborhood. The City is not responsible for plowing alleys. However, with only one homeowner on the block using the alley, it would be difficult to use in the winter. The Standards were addressed: 1. Yes 2. Yes 3. Yes; No – Ms. Berns 4. Yes 5. Yes 6. Yes; No – Chair Rodgers, Ms. Berns 7. Yes; No – Chair Rodgers, Ms. Berns Mr. Gingold motioned to recommend approval of the requested zoning relief, with the condition the project be in substantial compliance with the documents and testimony on record. The motion was seconded by Ms. Arevalo and recommended for approval 3-2. The meeting adjourned at 7:40pm. 586 of 590 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of After conducting a public hearing on April 19, 2016, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; ___X___Met _____Not Met 5-0 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met _____Not Met 5-0 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met _____Not Met 4-1 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met _____Not Met 5-0 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there ___X___Met _____Not Met 5-0 Case Number: 16ZMJV-0016 Address or Location: 2767 Crawford Avenue Applicant: Matthew Kustusgh, architect Proposed Zoning Relief: Construct access to on-site parking (attached garage) across the front property line to Crawford Avenue, where access to on -site parking across a front property line is prohibited when alley access is present (Zoning Code Section 6-8-3-11). 587 of 590 is a public benefit; (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; __X___Met _____Not Met 3-2 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; __X___Met _____Not Met 3-2 and, based upon these findings, and upon a vote of __3__ in favor & __2__ against recommends to the City Council __X___ approval with conditions: 1. Substantial compliance with the documents and testimony on record. _____ denial Attending: Vote: Aye No __X__ Violetta Cullen _X__ ____ __X__ Mary Beth Berns ____ _X__ _____ Lisa Dziekan ____ ____ __X__ Matt Rodgers ____ _X__ __X__ Scott Gingold _X__ ____ __X__ Myrna Arevalo _X__ ____ _____ Mary McAuley ____ ____ 588 of 590 589 of 590 590 of 590