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Home My WebLink About05.09.16 PacketCITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, May 9, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Braithwaite (II) Mayor Public Announcements and Proclamations Public Service Recognition Week, May 1-7, 2016 National Preservation Month National Police Week, May 15-21, 2016 National Public Works Week, May 15-21, 2016 Food Allergy Awareness Week – May 8-14, 2016 (III) City Manager Public Announcements Dog Beach Update (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Special Order of Business: Appeal of Certificate of Appropriateness (VII) Consent Agenda: Alderman Rainey 1 of 419 City Council Agenda May 9, 2016 Page 2 of 9 (VIII) Report of the Standing Committees Administration & Public Works - Alderman Miller Planning & Development - Alderman Wilson Human Services - Alderman Fiske (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Appeal of Certificate of Appropriateness Denial for Roof Replacement from Clay Tile to Asphalt Shingles for 1012 Lake Street City staff recommends upholding the December 15, 2015 Preservation Commission decision denying a Certificate of Appropriateness (COA) for the replacement of the ceramic tile roof with fiberglass shingles on the building at 1012 Lake Street. Staff concurs with the Preservation Commission’s decision to approve a COA for the replacement of the ceramic tile roof with similar ceramic tile material. The property is an Evanston landmark and located within the Evanston Ridge Historic District. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting April 25, 2016. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through April 17, 2016 $2,795,188.45 (A2) FY2016 City of Evanston Bills – May 10, 2016 $3,284,050.28 Credit Card Activity – Period Ending March 31, 2016 $174,333.87 For Action 2 of 419 City Council Agenda May 9, 2016 Page 3 of 9 (A3.1)Contract with TFS Alliance Group for Roof Evaluation Services at Various City Facilities Staff recommends City Council authorize the City Manager to execute a contract for professional services related to the Roof Evaluation Services for Various City Facilities Project (RFP No. 16-24) with TFS Alliance Group (6430 N. Central Avenue, Suite 202, Chicago, IL 60646) in the amount of $29,900.00. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.62145 – 616018). This project is budgeted at $30,000 in FY 2016. For Action (A3.2) Contract with Precision Pavement Markings, Inc. for 2016 Pavement Marking Program Staff recommends City Council authorize the City Manager to execute a contract with Precision Pavement Markings, Inc. (P.O. Box 705, Elgin, IL 60123) in the amount of $100,000. Precision Pavement Marking was the lowest responsive bidder for the 2016 Municipal Partnering Initiative Pavement Marking Contract. Funding for this project will be provided from the 2016 Capital Improvement General Obligation Bonds (Account 415.40.4116.65515 - 416516), which has $150,000 budgeted for Pavement Markings and Streetlight improvements. For Action (A3.3) Change Order No. 2 to Engineering Services Agreement with CDM Smith for Water Treatment Plant Reliability Improvements Staff recommends City Council authorize the City Manager to execute Change Order No. 2 to an agreement for Water Treatment Plant Reliability Improvements Engineering Services (RFP 15-27) with CDM Smith (125 South Wacker Drive, Chicago, IL) in the not-to-exceed amount of $13,955, increasing the contract amount from $230,713 to $244,668. This project is budgeted in the Water Fund (Account 513.71.7330.62140 – 733094), which has a FY 2016 budget allocation of $2,500,000 for engineering and construction. The City is in the process of obtaining a low interest loan from the Illinois Environmental Protection Agency (IEPA) to fund the project. For Action (A3.4) Amendment to Engineering Services Agreement for Water Treatment Plant Reliability Improvements Staff recommends City Council authorize the City Manager to execute Amendment No. 1 to an agreement for Water Treatment Plant Reliability Improvements Engineering Services (RFP 15-27) with CDM Smith (125 South Wacker Drive, Chicago, IL) in the not-to-exceed amount of $200,766, increasing the contract amount from $244,668 to $445,434. It will also extend the contract duration by 335 days from May 31, 2016 to May 1, 2017. This project is budgeted in the Water Fund (account 513.71.7330.62140 – 733094), which has a FY 2016 budget allocation of $2,500,000 for engineering and construction. The City is in the process of obtaining a low interest loan from the Illinois Environmental Protection Agency (IEPA) to fund the project. For Action 3 of 419 City Council Agenda May 9, 2016 Page 4 of 9 (A3.5) Single Source Purchase of Hot Mix Asphalt from Builders Asphalt Staff recommends City Council authorize the City Manager to execute a one-year single source contract for the purchase of hot mix asphalt with Builders Asphalt (4413 Roosevelt Road Suite 108, Hillside, IL 60162) in the amount of $46,800. This purchase is budgeted as follows: $39,800 from the General Fund (Account 100.40.4510.65055, with a budget of $132,500); $4,000 from the Water Fund (Account 510.40.4540.65051, with a budget of $27,600); and $3,000 from the Sewer Fund (Account 515.40.4530.65051, with a budget of $10,000). For Action (A3.6) Purchase Order with Suburban Tree Consortium for Trees and Planting Services Staff recommends City Council authorize the City Manager to execute a purchase order for the purchase of 213 trees and planting services of 100 trees from Suburban Tree Consortium (STC) in the amount of $51,686.60. Funding for this purchase is provided from two sources. The first source is from General Fund line item in the Forestry Division budget –100.40.4320.65005. The total budget within this line item is $90,000, which is used for both the spring and fall planting seasons. The second source of funding is from the “Replant Express” program. This program allows residents to pay $250 or $425 (the cost of a 2.5” or 3.5” tree plus delivery) to be added to our planting list immediately, rather than waiting the two years it typically takes for a replacement tree. There are fifteen additional trees being planted through this program which generated $5,325 in payments. For Action (A3.7) Contract Renewal with GSG Material Testing Inc. for 2016 Material Testing and Inspection Services Staff recommends City Council authorize the City Manager to execute a renewal agreement for Material Testing and Inspection Services with GSG Material Testing Inc. (2945 West Harrison Street, Chicago, IL) to provide material testing services for various City construction projects. This is the third year of a three year contract with a recommendation for funding of 2016 construction projects only. The consultant will be paid for their services from the various project funds for street resurfacing, alley paving, parking lot paving, sidewalk and water main improvement projects Funding is as follows: 2016 General Obligation Bonds (415.40.4116.65515) in the amount of $27,000; Water Fund (513.71.7330.65515) in the amount of $5,000; MFT Funds (415.40.4216.65515) in the amount of $9,000); Federal Funds (415.40.4216.65515) in the amount of $17,000; and Parking Fund (505.19.7005.65515) in the amount of $7,000. The total contract amount for 2016 projects is $65,000. For Action 4 of 419 City Council Agenda May 9, 2016 Page 5 of 9 (A3.8) Design/Build Services with Elanar Construction Company for Penny Park Renovation Project Staff recommends City Council authorize the City Manager to execute a contract for design/build services related to the Penny Park Renovation Project (RFP 16- 14) with Elanar Construction Company (6620 W. Belmont Avenue, Chicago, IL 60634), in the amount of $478,400.00. Funding will be provided from the Capital Improvement Program General Obligation Bonds (Account 415.40.4116.65515 – 516007). This project is budgeted at $500,000 in FY 2016. For Action (A3.9) Contract with Alltown Bus Services, Inc. for 2016 Summer Bus Transportation Staff recommends City Council authorize the City Manager to execute a contract for 2016 summer bus transportation with Alltown Bus Services, Inc. (7300 N. Saint Louis Avenue, Skokie, IL 60076) in the amount of $50,838.00. Alltown was the lowest responsive bidder. The 2016 budget for this program will be from the following Business Units: Robert Crown Center (100.30.3030.62507); Robert Crown Ice Programs (100.30.3095.62507); Fleetwood-Jourdain Center (100.30.3040.62507); Chandler-Newberger Center (100.30.3035.62507); Ecology Camp (100.30.3610.62507), Arts Programs (100.30.3720.62507) and Outreach Programs (100.30.3205.62490). In total, the business units have a budgeted amount of $53,000 for transportation. For Action (A3.10)Renewal Agreement with Open Kitchens Inc. for the 2016 Summer Food Service Program Staff recommends City Council approve the renewal agreement for the 2016 Summer Food Service Program with Open Kitchens Inc. (1161 West 21st Street, Chicago, IL) in the not-to-exceed amount of $3.33 per lunch. This is a reimbursement program in which the total amount the City receives is dependent upon the number of meals served and level of participation. The City’s estimated reimbursement is calculated using the highest daily participation level stated in the application. Funding for this program is budgeted in business unit 100.30.3050, Recreation Outreach Program, where program expenditures are charged back and revenue credited. Projected food costs in the amount of $107,000 would be from expense account 100.30.3050.65025, and estimated revenue in the amount of $128,500 will be reimbursed to revenue account 100.30.3050.53565. For Action (A3.11)Sidewalk Café for Homestead Meats Staff recommends City Council approval of a first-time application for a sidewalk café permit for Homestead Meats, a retail food service establishment at 1305 Chicago Avenue. The café will provide only one type of sandwich daily. The sidewalk café will consist of three tables with two seats each, and will operate 10:00 a.m. – 6:00 p.m. daily. For Action 5 of 419 City Council Agenda May 9, 2016 Page 6 of 9 (A3.12)Contract with MBR Wrecking for Demolition of 1816 Lemar Staff recommends the approval for the expenditure $26,170.00 for the demolition of 1816 Lemar by MBR Wrecking Inc. (3774 Devon Ave., Lincolnwood, IL 60712). Funding will be from the Illinois Housing Development Authority (IHDA) Vacant Property Grant (Account 100.24.2435.62469). For Action (A3.13)Contract with Rush Truck Center of Northern Illinois for Purchase of an International Harvester Truck with Aerial Bucket Device Staff recommends City Council approve the purchase of a replacement vehicle/unit for the Public Works Agency. An International Harvester 7400 (SA625) truck purchase will be from Rush Truck Centers (4655 S. Central Avenue, Chicago, IL 60638-1547) in the amount of $74,277. They are the State Bid winner for this type of vehicle. An aerial bucket will be purchased from Altec Industries, Inc. (1550 Aerial Avenue, Creedmoor, NC 27522) in the amount of $84,698. They were the lowest responding bid under Bid 16-11 dated March 24, 2016. The total cost is $158,975. Funding will be from the FY2016 Equipment Replacement Fund (Account 601.19.7780.65550), with a budget of $1,455,422. For Action (A3.14)Contract with Vision Internet for Website Redesign and Hosting Contract Staff recommends City Council authorize the City Manager to negotiate a two- year single source service agreement, with an option to renew for two additional one-year terms, with Vision Internet (222 N. Sepulveda Blvd., Suite 1500, El Segundo, CA 90245) in the amount of $45,285.00 for FY 2016 and $10,000.00 for FY 2017/2018 to cover website design and hosting services for the City of Evanston website. Funding will be from Information Technology Account (Account 100.19.1932.62340) with a 2016 budgeted amount of $437,163.00. For Action (A4) Resolution 36-R-16 Authorizing Lease Agreement with Strawdog Theatre Company for Rehearsal and Office Space at 633 Howard Staff recommends City Council adopt Resolution 36-R-16 authorizing the City Manager to execute a lease agreement with Strawdog Theatre Company for rehearsal and office space at 633 Howard Street. The 18-month lease is for temporary occupancy in support of the City’s efforts to bring Strawdog Theatre Company to Howard Street. Monthly rent would be $1,200, due by the 1st of each month. For Action 6 of 419 City Council Agenda May 9, 2016 Page 7 of 9 (A5) Resolution 35-R-16 Authorizing Olga Bernick to Operate Concessions at the Robert Crown Center Staff recommends City Council adopt Resolution 35-R-16 authorizing the City Manager to enter into a 12-month agreement between the City of Evanston and Olga Bernick (1028 Greenleaf, Evanston, IL 60202) for concession operations at the Robert Crown Center. Olga Bernick proposes to pay the City $700 per month or $8,400 per year for the privilege of operating the concession stand in the Robert Crown Center. Revenue will be deposited into Robert Crown Center, Business Unit 100.30.3095.53565. For Action (A6) Ordinance 45-O-16, Sale of Surplus Property Fleet Vehicles Staff recommends City Council adopt Ordinance 45-O-16 directing the City Manager to offer the sale of vehicles owned by the City through public auction at the special Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on or around Tuesday, May 10, 2016 or any other subsequent America’s Online Auction as these vehicles become available, on a timely basis, as a result of new vehicle replacements being placed into service. For Action (A7) Ordinance 43-O-16 Amending City Code Subsection 8-4-12 (A), “Refuse” Staff recommends approval of Ordinance 43-O-16 amending the City Code related to the fee structure for collection and disposal of refuse for condominiums. For Action (A8) Ordinance 37-O-16, Amending City Code Subsection 8-4-3 (G), “Special Pick-Up Fee Staff recommends approval of Ordinance 37-O-16 amending the City Code related to special pick-up fee structure. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 165-O-16, Zoning Text Amendment – Impervious Surface Coverage and Building Lot Coverage Regulations Regarding Decks The Plan Commission recommends adoption of Ordinance 165-O-16, Zoning Text Amendment, to classify all types of decks, except porches, towards building lot coverage instead of impervious surface coverage as is currently the case. Staff is proposing to modify the proposed Text Amendment to allow uncovered decks in the rear yard up to 3% of lot area and with permeable surface underneath to be excluded from building lot coverage and impervious surface coverage. Any area of decks exceeding 3% would be counted towards impervious surface coverage as it is currently the case. For Introduction 7 of 419 City Council Agenda May 9, 2016 Page 8 of 9 (P2) Ordinance 50-O-16 Granting Major Zoning Relief for Access to Parking via the Street when Alley Access is Present at 2767 Crawford Avenue The Zoning Board of Appeals and City staff recommend adoption of Ordinance 50-O-16 granting major zoning relief for access to parking via the street when alley access is present for a new single family home at 2767 Crawford Avenue. The applicant has complied with all other zoning requirements, and meets the standards for variations. For Introduction ECONOMIC DEVELOPMENT COMMITTEE (O1) Sunshine Enterprises Evanston Entrepreneurship Support Staff and the Economic Development Committee recommend reimbursement of $50,000 to Sunshine Enterprises for completing the Winter 2016 Cohort, and to approve additional funding for the Spring 2016 Cohort, beginning June 4, 2016 to help facilitate business creation opportunities for primarily low- and moderate- income Evanston residents, in an amount not-to-exceed $50,000. Staff recommends utilizing funds from the Community Development Block Grant Economic Development Fund – Account 215.21.5260.63064 (revolving loan fund and entitlement). For Action (O2) Approval of Funding for 12-month period for Chicago’s North Shore Convention and Visitors Bureau (CNSVB) Staff and the Economic Development Committee support a recommendation from the Economic Development Committee to the City Council to approve funding for Chicago’s North Shore Convention and Visitors Bureau (CNSCVB) in the amount of $78,810.00 for a period commencing July 1, 2016 through June 30, 2017. Economic Development Fund’s Economic Development Partnership Account (Account No. 225.15.5300.62659). The FY_2016 budget allocated $300,000 to this account; to date, $12,447.08 has been spent from this account. For Action APPOINTMENTS (APP1) For Appointment to: Police Pension Board Mark Vaughan For Action 8 of 419 City Council Agenda May 9, 2016 Page 9 of 9 MEETINGS SCHEDULED THROUGH MAY 2016 Upcoming Aldermanic Committee Meetings Mon, May 16 6:00 PM Rules Committee Mon, May 16 7:00 PM City Council meeting Tues, May 17 7:00 PM Housing & Community Development Act Mon, May 23 6:00 PM A&PW, P&D, City Council meetings Wed, May 25 6:00 PM Transportation/Parking Committee Wed, May 25 7:00 PM Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 9 of 419 For City Council meeting of May 9, 2016 Item SP1 Special Order of Business, 1012 Lake Street – Appeal of COA Denial of Roof Replacement with Fiberglass Shingles For Action To: Honorable Mayor and Members of the City Council From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Carlos Ruiz, Historic Preservation Coordinator Subject: 1012 Lake Street – Appeal of Certificate of Appropriateness Denial for Roof Replacement from Clay Tile to Fiberglass Shingles Date: April 28, 2016 Recommended Action: City staff recommends upholding the December 15, 2015 Preservation Commission decision denying a Certificate of Appropriateness (COA) for the replacement of the ceramic tile roof with fiberglass shingles on the building at 1012 Lake Street. Staff concurs with the Preservation Commission’s decision to approve a COA for the replacement of the ceramic tile roof with similar ceramic tile material. The property is an Evanston landmark and located within the Evanston Ridge Historic District. Update Since April 11, 2016 City Council Meeting At the April 11, 2016 City Council meeting, members of the Council asked the applicant to explore additional material options for replacing the tile roof and to explore possible funding mechanisms for the project. The Council members asked staff and members of the Evanston Preservation Commission to provide suggestions for alternative roofing systems and grant funding. Following the meeting several members of the Evanston Preservation Commission and staff provided information about alternative roofing materials including smooth coated metal and granule coated metal systems. Alternative funding sources were also suggested including grants available through: National Trust for Historic Places, Partners for Sacred Places and Landmarks Illinois. The applicant submitted a response letter outlining two new alternatives for roof replacement (Alternates C&D, attached and listed below) in addition to the original Proposal A (repair of existing tile roof- updated cost estimate of $205,000) and B (installation of fiberglass shingles – updated cost estimate of $91,700). The applicant states that Alternate C, installation of metal roof system such as Metal Tile/Shingles or Standing Seem Metal would cost approximately $165,000. Memorandum 10 of 419 Alternate D is a hybrid combination of repairing the tile roof on the main portion of the building and installation of rustic shingles (similar look to tile) on the lower portion of the roof (chapel) on the south side of the building which is less visible from the street. The cost of the Alternative D is approximately $153,900. The applicant also states that they will investigate the feasibility of any grant funding sources once the roof design is finalized. Background St. Mary’s Church, owner of the landmark building (St. Mary’s Parish Center building), submitted an application in fall of 2014 to replace the clay tile roof on the landmark building with fiberglass shingles to match the roofing material on the main church building located at 1421 Oak Ave., also a designated landmark within the Evanston Ridge Historic District. At the November 18, 2014 meeting, the Preservation Commission recommended repairing or restoring the clay tile on the roof instead of replacing it with fiberglass shingles. The Commission voted unanimously to table the application and added that if the clay tile roof is used and replaced the project would not have to be reviewed by Preservation Commission again and could be approved administratively (by staff). On December 15, 2015, St. Mary’s Church presented their application to the Preservation Commission again describing two options for roof replacement: Proposal A - Replace the existing clay tile with same clay tile at a cost of $199,700; or Proposal B - Replace the clay tile with fiberglass shingles at a cost of $88,000. Additionally, the Proposal B included restoration of front elevation dormers and removal of rear dormers. The applicant explained they are proposing to replace the roof with fiberglass shingles to match the roof of the main church building and because the tile option is prohibitively expensive. However, the Commission still approved the replacement of the roof with clay tile material including the removal of the rear dormers. The Commission thereby denied the applicant’s proposal for roof replacement with fiberglass shingles. 11 of 419 Proposal A –Restoration of clay tile or replacement in kind (Approved) Proposal B –Replacement of clay tile with fiberglass shingles (Denied) Appeal On March 14, 2016 St. Mary’s Church submitted an Appeal application. The applicant states the restoration of the existing tile roof or installation of new tile roof is not practical due to the cost of this option. The applicant states in-kind replacement of the clay tile roof will cost approximately $100,000 more than replacement of the roof with fiberglass 12 of 419 shingles. The option to replace the roof with clay tile was submitted to demonstrate the significant cost difference between the two options. The applicant contends the goal of the project was to standardize the roofs on the campus with a new shingle roof on the Parish Center complementing the existing shingle roof on St. Mary’s Church. The applicant notes this would also result in significant cost savings over time because a new tile roof would require periodic maintenance. Installation of a new shingle roof would also allow St. Mary’s Church to prevent the prohibitive cost associated with the required maintenance of the existing clay tile roof, if it is restored. 1012 Lake Street (Parish Center) 1421 Oak Avenue (St. Mary’s Church) Proposal B Match Campus Material Context Staff recognizes the existing St. Mary’s Church already has a shingle roof and with the proposed fiberglass shingle roof on the Parish Center, the two buildings would have roofs that match in color and style. Per the City’s Historic Preservation Ordinance, a denial of the Certificate of Appropriateness (which is required prior to issuance of the building permit) by the Preservation Commission can be appealed to the City Council. The City Council is the final determining body in this case. Legislative History April 11, 2016 – The City Council asked the applicant to explore other alternative methods for replacement of the roof and investigate possible funding mechanisms. December 15, 2015 – The Preservation Commission unanimously denied the Proposal B (replacement of the roof with fiberglass shingles) and approved Proposal A (replacement or restoration of the clay tile roof). March 17, 2015 – The Preservation Commission tabled the review of the project without any discussion per applicant’s request. 13 of 419 November 17, 2014 – The Preservation Commission unanimously tabled the proposed application to replace the existing clay tile roof on the St. Mary’s Parish Center building with fiberglass shingles and recommended the applicant restore the existing clay tile roof or replace it in-kind with similar style clay tiles. Attachments - Applicant’s response letter dated April 28, 2016 - Link to April 11, 2016 City Council packet 14 of 419 April 28, 2016 Damir Latinovic Planning and Zoning Administrator Manager, Planning and Zoning Division Community Development Department City of Evanston RE: 1012 Lake St. Appeal Dear Sir, In response to the City Council’s direction the Parish committee has investigated alternate roofing systems that are compatible materials to clay tile roof at the St. Mary Parish center. The building committee has expeditiously investigated several of the suggested products regarding metal roof tile, full metal standing seem roofing systems and compatible tile type products. The position of St. Mary is that the parish prefers the original Proposal B Asbestos Shingles replacement due to the significant cost differential and matches the newly restored church roof character and campus context. In the interest of seeking a resolution to the issue and proceeding with a mutually agreeable approach we have investigated an alternative material approach Proposal D which would restore the original clay tile on the entire main roof replacing the damaged tile and areas where dormers are removed. The chapel due to high premium, $30,000 for partial replacement of conical shaped clay tiles, would be replaced a new compatible stone coated metal tile product of similar color. The committee believes costs of proposal D seem to be in a range that if approved the council, we will present the alternate to the St. Mary’s finance committee and Archdiocese for consideration and final acceptance. Current Costs Comparisons Proposal A- Original clay tile restoration and partial replacement (2016 escalated) $205,000 Proposal B- Replace roof with Asbestos shingles (2016 escalated) $ 91,700 Alternate Proposal C- metal roof systems- not recommended $ 166,500 Alternate D- Clay tile main roof, stone coated metal tile on chapel $153,900 We will investigate applying for grants, seeking grants is not an option we can rely on at this time, due to the condition of the existing clay tile roof. Considerable damage has already been done to the Parish Center due to leaks, including deterioration down to the first floor ceilings. The Catholic Church and the Chicago Archdiocese, as Pastor Greg has stated, has no funds available to the parishes for maintenance. To seek out grant money from the state of Illinois or other historic foundations would take months for an answer. The roof needs to be replaced now, this summer. St. Mary's has already been in the City approval pipeline for over a year. WE need to act now." We greatly appreciate the council’s consideration and suggestions for alternate materials, and seek the council’s final approval to proceed. Regards, Dominic Hilaire Chairman, St. Mary Building & Grounds Committee 15 of 419 Attachment Background Proposal A. Clay tile: The current proposal that the parish has received bids for clay tile roof systems is for a partial replacement of tiles at the rear dormers and replacement tiles that upon removal and inspection. The clay tiles will need to be removed for the entire roof which will be considerable labor, inspected and reinstalled. Substructure to the roof will be repaired as needed. Dormers in the rear of the building will be removed as approved by the Historic Commission since these are not part of the original construction. We have contacted Rennaissance Roofing and Mortenson Roofing specialty contractors for alternative materials and preliminary estimates. In discussion with Rennaissance there is considerable premium for replacing special clay tile on the lower roof parish chapel roof due to the conical shape of the roof. Bid cost escalated 2016 - $205,000 Proposal B- Asbestos Shingles- This proposal which the Parish has received more competitive bids was to replace all clay tile with singles to match the newly installed church roof. This proposal was not approved by the historic commission. Bid Costs escalated 2016 cost $91,700 Investigated alternate materials include various manufacturers for metal tiles and standing seem metal roofing systems. Alternate C- Metal Roof Systems Metal Tile/Shingles- These metal products would require full replacement of the roof system. Although labor to install a metal roof would be less cost than reinstalling the clay tile, this would be offset by the 16 of 419 additional metal tile material for the entire for roof. Additionally the chapel roof requires special shape tiles which would need to be special fabricated and field cut. A stone coated metal is also available such as a Decra by Monaco. Standing seem metal roof . - Similarly new standing seem metal roofs system would be a total replacement of the roof systems as well as a redesign of the roof and gutter system. The chapel roof would require a special batten ridge seem in between the panels. This would aesthetically appear as a major departure from existing character. Estimated costs for metal roof including redesign architectural fees – $ 166,500 Alternate D- Clay tile main roof, alternate tile material on chapel lower roof. This hybrid approach will restore the main roof with existing and some new replacement clay tile and restore front and side dormers to original character. These elevations are visible from Lake Street and would restore the original appearance and materiality of the building as desired by the historic commission. Due to the premium for chapel roof with clay tile, estimated to be $30,000 due to replacing special triangulated tile, we propose to use a stone coated tile such as GAF Monaco as an alternate material to match the color 17 of 419 of the clay tile. This roof is lower and only visible from the rear of the church parking lot. The appearance would be very similar. . Estimate cost for hybrid clay roof and matching stone coated tile Estimated cost $153, 900 We have evaluated estimates for alternates C and D. Based on verbal conversations with the contractors as expected, alternate C results in no appreciable savings plus adding time for architectural redesign. We also feel this new metal character would be a major departure from the original clay tile character. 18 of 419 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, April 25, 2016 Roll Call: Alderman Fiske Alderman Tendam Alderman Braithwaite Alderman Revelle Alderman Wynne Alderman Rainey Alderman Wilson Alderman Miller Alderman Holmes Presiding: Mayor Elizabeth The Regular Meeting of the City Council was called to order at 7:52 pm. Mayor Public Announcements and Proclamations Drinking Water Week, May 1-7, 2016 Arbor Day 2016 Municipal Clerk’s Week Mayor Tisdahl read the proclamation for Ayla’s Originals 20th Anniversary and she proclaimed the date of April 25th as Ayla’s day in Evanston. She then presented and had a photo op as well. City Manager Public Announcements City Manager had no announcements. City Clerk communications City Clerk had no announcements Public Comment Junad Rizki, thanked Alderman Miller for his fiduciary responsibility concerning Chicken & Waffles. He also spoke concerning the ill approach of the City staff’s involvement in the business of the City.council’s decisions with Chicken & Waffel, the Robert Crown Madelyn DuCree was concerned with the shooting and the Taser, and is there training for the Police Officers. She also spoke of the Robert Crown and the closing of Chicken & Waffle. SPECIAL ORDER OF BUSINESS (SP1) Resolution 32-R-16, Request the United States Senate to Perform its Constitutional Duty to Advise and Consent on President Obama’s Supreme 19 of 419 City Council Agenda April 25, 2016 Page 2 of 9 Court Nominee Mayor recommends that the City Council adopt Resolution 32-R-16 asking for the United States Senate to perform its constitutional duty to provide advice and consent on President Obama’s Supreme Court nominee by promptly scheduling a hearing in the Senate Judiciary Committee for Judge Merrick Garland. For Action Mayor Tisdahl asked for a motion which was done by Ald. Wilson and 2nd by Ald. Miller. Ald. Wilson made a statement to the effect of petitioning the officials to perform their fiduciary responsibilities to their constituents. With a Voice Vote the Resolution was approved. Items not approved on Consent Agenda: (A3.4)One Replacement Truck with Crane Purchase from Rush Truck Center of Northern Illinois Staff recommends City Council approval for the purchase of one replacement truck(International Harvester Truck with Crane) for the Public Works Agency from Rush Truck Center of Northern Illinois (4655 S. Central Avenue, Chicago, IL 60638-1547) in the amount of $163,450. Rush Truck Center is the State Bid winner for this type of vehicle. Funding will be from the Automotive Equipment Replacement Account 601.19.7780.65550, with a budget of $1,455,422.00. For Action (A10) Resolution 35-R-16 Approving the Short Sale of 2424 Dempster f/k/a Chicago’s Home of Chicken & Waffles to a New Buyer and Actions Related Thereto Staff submits for consideration Resolution 35-R-16 to accept the short sale on the City’s loan to Signature Foods Solutions, Inc. d/b/a Chicago’s Home of Chicken & Waffles (“CW”) and forgive the deficiency owed to the City following the short sale. CW closed its business at 2424 Dempster in 2015. It proposes to sell the property and requests a payoff letter related to the $200,000 Economic Development Fund loan given to it by the City in 2012. CW proposes to pay $59,832.36 on the loan/mortgage, leaving a remaining deficiency owed to the City of $154,346.55. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting April 18, 2016 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – March 21, 2016 through April 03, 2016 $3,010,607.79 (A2) FY2016 City of Evanston Bills – April 26, 2016 $2,872,084.97 For Action 20 of 419 City Council Agenda April 25, 2016 Page 3 of 9 (A3.1)Renewal with SunGard Public Sector for CAD Software License and Service Agreement Staff recommends that the City Council authorize the City Manager to renew sole source software license and service agreement with SunGard Public Sector (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s Computer Aided Dispatch (CAD) software in the amount of $69,896.00. The Agreement is effective from May 1, 2016 through April 30, 2017. Funding will be provided by the Emergency Telephone System Account 205.22.5150.62509 with a Budget of $75,000.00. SunGard agreed to keep the City’s annual maintenance fee at its current level. For Action (A3.2) Renewal Contract with Otis Elevator Company for Elevator Service and Maintenance Staff recommends renewal of the sole source service and maintenance agreement with Otis Elevator Company (949 Oak Creek Drive, Lombard, IL) for 11 elevators at various city facilities in the amount of $60,324.24 for FY 2016, $60,324.24 for FY 2017 and $60,324.24 for FY 2018. The cost represents a 6% reduction from the previous 2015 contract. Funding for FY2016 will be from the following accounts: $16,452.08 for 3 Elevators at Civic and Service Centers from Facilities Account No. 100.19.1950.62425 (with a budget of $4,165) and Facilities Account No. 100.19.1950.62509 (with a budget of $74,845); $16,452.08 for 3 Elevators at Church St. from Parking Fund Account No. 505.19.7025.62425 (with a budget of $22,000); and $27,420.08 for 5 Elevators at Maple Ave. from Parking Fund Account No. 505.19.7037.62425 (with a budget of $40,000). For Action (A3.3) Renewal Contract for Testing, Repair & Certification of Fire Apparatus and Aerial Devices with Global Emergency Products Staff recommends City Council approval of a one year contract renewal (RFP 15- 30) to Global Emergency Products located (1401 N. Farnsworth Avenue, Aurora, IL 60505) in the amount of $72,300.00, to provide the required annual inspections and repairs for heavy fire apparatus vehicles assigned to Evanston Fire Department. Funding will be provided from the Vehicle Maintenance Account 600.19.7710.65060, with a budget of $1,050,000.00. For Action (A3.5) Construction Engineering & Surveying Services Pre-Qualification Staff recommends City Council authorize the City Manager to approve the following four firms as pre-qualified and eligible to provide Construction Engineering & Surveying Services to the City of Evanston, in accordance with RFQ 16-21: Christopher B. Burke Engineering, Ltd (Rosemont, IL); Gewalt Hamilton Associates, Inc. (Vernon Hills, IL); Hampton, Lenzini and Renwick, Inc. (Elgin, IL); and Thomas Engineering Group (Lombard, IL). The purpose of this Request for Qualifications is to pre-qualify firms to provide construction engineering services and surveying services for a two-year period from May 2016 through April 2018. For Action 21 of 419 City Council Agenda April 25, 2016 Page 4 of 9 (A3.6)Dodge Avenue Bike Lane Construction Engineering Services Contract with HLR Inc. Staff recommends City Council authorize the City Manager to execute an engineering services contract for the Dodge Avenue Bike Lane Construction Engineering (RFQ 16-21) with HLR Inc. (380 Shepard Drive, Elgin, IL 60123) in the amount of $30,728.07. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515) in the amount of $30,728.07. This account has available funding in the amount of $29,143. The additional funding in the amount of $1,585 is available through the delay of the Church Street Bike Path project. For Action (A3.7)Sole Source Purchase with Ozinga Ready Mix Concrete, Inc. for Concrete Staff recommends the City Council authorize the City Manager to execute a one year single source contract for the purchase concrete and flow-able fill with Ozinga Ready Mix Concrete Inc. (2222 South Lumber Street, Chicago, IL) in the amount of $63,100. Funding for this purchase will be as follows: $47,900 out of the General Fund (Account 100.40.4510.65055 with a budget of $132,500), $7,600 out of the Water Fund (Account 510.40.4540.65051 with a budget of $27,600), and $7,600 out of the Sewer Fund (Account 515.40.4530.65051 with a budget of $10,000). For Action (A3.8) Contract with SmithGroup JJR for Church Street South Pier Reconstruction Staff recommends City Council authorize the City Manager to execute a contract for the Church Street South Pier Reconstruction Project with SmithGroup JJR (35 E. Wacker, Suite 2200, IL 60601) in the amount of $80,000.00. Funding will be provided from the Capital Improvement Program General Obligation Bonds (Account 415.40.4116.62145 – 516002). This project was budgeted at $450,000 in FY 2016. For Action (A3.9)Contract with Patriot Pavement Maintenance for 2016 Crack Sealing Program Staff recommends City Council authorize the City manager to approve a contract with Patriot Pavement Maintenance, (825 Segers RD Des Plaines IL 60016) in the amount of $70,000. Patriot Pavement Maintenance was the lowest responsive bidder for the 2016 Municipal Partnering Initiative Crack Sealing Contract. Funding for this work will be from the General Fund Street Maintenance Account (100.40.4510.62509) in the amount of $70,000, which has $70,000 budgeted for contract maintenance for Fiscal Year 2016. For Action (A3.10)Contract with Lakeshore Recycling Systems for Condo Waste Management Staff recommends City Council authorize the City Manager to notify Lakeshore Recycling Systems, Inc. (6132 W. Oakton Street, Morton Grove, IL 60053) that the City will extend the current Solid Waste Services Agreement between the two 22 of 419 City Council Agenda April 25, 2016 Page 5 of 9 parties for an additional one-year period, or until October 31, 2017. Funding for this work will be from the Solid Waste Fund, Condo Refuse Collection Account (520.40.4310.62390). This account has a 2016 budget amount of $418,000. For Action (A3.11)Change Order No. 2 with Carollo Engineers, Inc. for Engineering Services for the Evanston Water Utility 48-inch Diameter Intake Improvements (RFP 12-113) Staff recommends City Council authorize the City Manager to execute Change Order No. 2 to an agreement for Engineering Services for the Evanston Water Utility 48-inch Diameter Intake Improvements project with Carollo Engineers, Inc. (1200 Shermer Road, Suite 214, Northbrook, IL) in the not-to-exceed amount of $3,892.00, increasing the contract amount from $160,658 to $164,550. This change order will also extend the contract completion date by 411 days, from March 31, 2015 to May 15, 2016. Funding in the amount of $3,892.00 will be from the Water Fund, Capital Improvement Account 513.71.7330.62140 – 733074. There is not a specific allocation for this project in FY 2016, but funding is available in the budget for the Treated Water Storage Replacement project, which will not begin construction until 2017. For Action (A3.12)Change Order No. 4 with Lake Erie Diving, Inc. for 48-Inch Diameter Water Intake Improvements (Bid 14-04) Staff recommends City Council authorize the City Manager to execute Change Order No. 4 for the 48-Inch Diameter Intake Improvements with Lake Erie Diving, Inc. (362 Blackbrook Road, Painesville, OH) in the amount of $69,161.52. This change order will increase the contract amount from $1,444,196 to $1,513,357.52. The contract time will be increased by 289 days from July 31, 2015 to May 15, 2016. An IEPA State Revolving Fund loan, in an amount up to $1,427,700.16, will fund construction of this project. This amount includes a contingency of up to 3% above the bid price of the project. Because of previous change orders with the contractor, this change order exceeds the loan contingency and will be funded directly by the Water Fund. For Action (A4) Resolution 21-R-16 Authorizing Approval of the Illinois Department of Transportation Agency Agreement for the Central Street Bridge Phase I Project Staff recommends approval of Resolution 21-R-16 authorizing the City Manager to sign a Local Agency Agreement with the Illinois Department of Transportation (IDOT) for the Central Street Bridge Phase 1 Project. The Agreement establishes the maximum grant funding at 80% not to exceed $352,000. The negotiated final cost for Phase I Engineering Study is $438,100, of which $350,400 (80%) will be funded from a federal grant from the Surface Transportation Program – Bridge program (Account No. 415.40.4216.62145 ($350,000 budgeted)) and $87,700 (20%) from the City’s Capital Improvement Program (CIP) General Obligation Bonds (Account No. 415.40.4116.62145 ($90,000 budgeted)). For Action 23 of 419 City Council Agenda April 25, 2016 Page 6 of 9 (A5) Resolution 28-R-16 Authorizing City Manager to Sign Preliminary Services Agreement with IDOT and Professional Services Agreement with Stanley Consultants, Inc. for the Central Street Bridge Phase I Engineering Study Staff recommends approval of Resolution 28-R-16 authorizing the City Manager to Sign a Preliminary Engineering Services Agreement for Federal Participation with the Illinois Department of Transportation (IDOT) and a Professional Services Agreement with Stanley Consultants, Inc. (850 West Higgins Road, Suite 730, Chicago, IL 60631) for the Central Street Bridge Phase I Engineering Study. The negotiated final cost for Phase I Engineering Study is $438,100, of which $350,400 (80%) will be funded from a federal grant from the Surface Transportation Program – Bridge program (Account No. 415.40.4216.62145 with a budget of $350,000) and $87,700 (20%) from the City’s Capital Improvement Program (CIP) General Obligation Bonds (Account No. 415.40.4116.62145 with a budget of $90,000). For Action (A6) Resolution 30-R-16, Northwestern University Utility Easement - Chicago Avenue Staff recommends City Council adopt Resolution 30-R-16 authorizing the City Manager to grant an easement for chilled water pipe installation on Chicago Avenue to Northwestern University. The easement would be granted for a 50 year period. Northwestern University will fund the project and will be assessed a one-time easement fee of $58,035.21. For Action (A7) Resolution 31-R-16 Northwestern University Utility Easement - Emerson Street Staff recommends City Council adopt Resolution 31-R-16 authorizing the City Manager to grant an easement for chilled water pipe installation on Emerson Street to Northwestern University. The easement would be granted for a 50 year period. Northwestern University will fund the project and will be assessed a one- time easement fee of $152,266.98. For Action (A8) Resolution 33-R-16 Lease Agreement for the Noyes Street Theater at the Noyes Cultural Arts Center with the Mudlark Theater Company Staff recommends City Council adoption of Resolution 33-R-16 authorizing the City Manager to enter into an agreement for an eight (8) month lease term for the Noyes Street Theater at the Noyes Cultural Arts Center with Mudlark Theater Company. Collected theatre revenue is budgeted in Business Unit 100.30.3720.53565. The theater’s 2016 monthly rental rate would be $3,060 and Mudlark Theater Company is required to do $3,672 in community services no later than May 31, 2017. The 2016 rates listed above reflect a 2% rate increase from the prior year. For Action (A9) Resolution 29-R-16 Authorizing City Manager to Negotiate and Execute Residential Leases for Two Apartments Located at 631 Howard Street 24 of 419 City Council Agenda April 25, 2016 Page 7 of 9 Staff recommends that the City Council approve Resolution 29-R-16 “Authorizing the City Manager to Execute Residential Leases for Two Apartments Located at 631 Howard Street”. These are renewals of leases for tenants in each of the two units at this property. For Action (A11) Ordinance 45-O-16, Sale of Surplus Property Fleet Vehicles Staff recommends that City Council adopt Ordinance 45-O-16 which directs the City Manager to offer the sale of vehicles owned by the City through public auction at the special Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on or around Tuesday, May 10, 2016 or any other subsequent America’s Online Auction as these vehicles become available, on a timely basis, as a result of new vehicle replacements being placed into service. For Introduction (A12) Ordinance 43-O-16 Amending City Code Subsection 8-4-12 (A), “Refuse” Staff recommends approval of Ordinance 43-O-16 amending the City Code related to the fee structure for collection and disposal of refuse for condominiums. For Introduction (A13) Ordinance 37-O-16, Amending City Code Subsection 8-4-3 (G), “Special Pick-Up Fee and, Code Subsection 8-4-12(A), “Refuse” Staff recommends approval of Ordinance 73-O-16 amending the City Code related to special pick-up fee and refuse fee structure. For Introduction (A14) Ordinance 40-O-16 amend Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 22: Evanston Resident Only Parking The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 40-O-16 amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 22: Evanston Resident Only Parking District subsection (B) District E-2 boundaries: to delete Clyde Avenue, Callan Avenue and Elmwood Avenue from Howard Street to the first alley north of Howard Street. For Action (A15) Ordinance 41-O-16, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 18(B): Resident Parking Only District The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 41-O-16 amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 18(B): Resident Parking Only District 2 to read: 2. Those residents having a legal address on the west side of Ridge Avenue between Austin Street and Harvard Terrace. For Action (A16) Ordinance 35-O-16, Decreasing the Number of Class T Liquor Licenses for Now We’re Cookin’, Inc. d/b/a Now We’re Cookin’, 1601 Payne Street, Unit C 25 of 419 City Council Agenda April 25, 2016 Page 8 of 9 Staff recommends City Council adoption of Ordinance 35-O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(T), as amended, to decrease the number of authorized Class T liquor licenses from three (3) to two (2). Now We’re Cookin’, Inc, d/b/a Now We’re Cookin’, 1601 Payne Street, Unit C, is not renewing its liquor license. For Action Alderman Rainey motioned for approval of the Consent Agenda and it was 2nd by Alderman Tendam. The motioned was approved by 9-0 Roll Call. Items for discussion: (A3.4)One Replacement Truck with Crane Purchase from Rush Truck Center of Northern Illinois Staff recommends City Council approval for the purchase of one replacement truck(International Harvester Truck with Crane) for the Public Works Agency from Rush Truck Center of Northern Illinois (4655 S. Central Avenue, Chicago, IL 60638-1547) in the amount of $163,450. Rush Truck Center is the State Bid winner for this type of vehicle. Funding will be from the Automotive Equipment Replacement Account 601.19.7780.65550, with a budget of $1,455,422.00. For Action This item was withdrawn from the Consent Agenda. (A10) Resolution 35-R-16 Approving the Short Sale of 2424 Dempster f/k/a Chicago’s Home of Chicken & Waffles to a New Buyer and Actions Related Thereto Staff submits for consideration Resolution 35-R-16 to accept the short sale on the City’s loan to Signature Foods Solutions, Inc. d/b/a Chicago’s Home of Chicken & Waffles (“CW”) and forgive the deficiency owed to the City following the short sale. CW closed its business at 2424 Dempster in 2015. It proposes to sell the property and requests a payoff letter related to the $200,000 Economic Development Fund loan given to it by the City in 2012. CW proposes to pay $59,832.36 on the loan/mortgage, leaving a remaining deficiency owed to the City of $154,346.55. For Action Alderman Miller motioned for approval of the Resolution and it was 2nd by Alderman Holmes. After much discussion the final decision arose from an amendment from Alderman Wilson, to direct the City’s Attorney to go to the closing and will have the authority to close the deal. It was also suggested the Attorney does not leave the closing without bringing a check back to the City. A Roll Call vote was 8-1 and the motion was approved, (Alderman Miller voted nay). Call of the Wards Ward #1, Alderman Fiske mentioned the dog beach future at her ward meeting on Saturday 10 am in the parasol room. Ward #2, Alderman Braithwaite had no report. Ward3, Alderman Wynne is having a Town Hall Meeting on Thursday, May 5th from 7- 8:30 at Lincoln School. 26 of 419 City Council Agenda April 25, 2016 Page 9 of 9 Ward #4, Alderman Wilson a Fountain Square meeting this Thursday n the Council Chamber. Ward #5, Alderman Holmes had no report. Ward #6, Alderman Tendam had no report. Ward #7, Alderman Revelle in honor of Arbor Day she invite everyone to the Ecology Center this Sunday. Ward #8, Alderman Rainey made a reference to the next possible Council meeting concerning the taxi cab issue. Ward #9, Alderman Miller had no report. The meeting adjourned at 8:36pm with a Voice vote. Submitted by, Rodney Greene, MMC City Clerk 27 of 419 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, May 9, 2016 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN MILLER, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF APRIL 25, 2016 III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through April 17, 2016 $2,795,188.45 (A2) FY2016 City of Evanston Bills – May 10, 2016 $3,284,050.28 Credit Card Activity – Period Ending March 31, 2016 $174,333.87 For Action (A3.1)Contract with TFS Alliance Group for Roof Evaluation Services at Various City Facilities Staff recommends City Council authorize the City Manager to execute a contract for professional services related to the Roof Evaluation Services for Various City Facilities Project (RFP No. 16-24) with TFS Alliance Group (6430 N. Central Avenue, Suite 202, Chicago, IL 60646) in the amount of $29,900.00. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.62145 – 616018). This project is budgeted at $30,000 in FY 2016. For Action (A3.2) Contract with Precision Pavement Markings, Inc. for 2016 Pavement Marking Program Staff recommends City Council authorize the City Manager to execute a contract with Precision Pavement Markings, Inc. (P.O. Box 705, Elgin, IL 60123) in the amount of $100,000. Precision Pavement Marking was the lowest responsive bidder for the 2016 Municipal Partnering Initiative Pavement Marking Contract. Funding for this project will be provided from the 2016 Capital Improvement General Obligation Bonds (Account 415.40.4116.65515 - 416516), which has $150,000 budgeted for Pavement Markings and Streetlight improvements. For Action 28 of 419 (A3.3) Change Order No. 2 to Engineering Services Agreement with CDM Smith for Water Treatment Plant Reliability Improvements Staff recommends City Council authorize the City Manager to execute Change Order No. 2 to an agreement for Water Treatment Plant Reliability Improvements Engineering Services (RFP 15-27) with CDM Smith (125 South Wacker Drive, Chicago, IL) in the not-to-exceed amount of $13,955, increasing the contract amount from $230,713 to $244,668. This project is budgeted in the Water Fund (Account 513.71.7330.62140 – 733094), which has a FY 2016 budget allocation of $2,500,000 for engineering and construction. The City is in the process of obtaining a low interest loan from the Illinois Environmental Protection Agency (IEPA) to fund the project. For Action (A3.4) Amendment to Engineering Services Agreement for Water Treatment Plant Reliability Improvements Staff recommends City Council authorize the City Manager to execute Amendment No. 1 to an agreement for Water Treatment Plant Reliability Improvements Engineering Services (RFP 15-27) with CDM Smith (125 South Wacker Drive, Chicago, IL) in the not-to-exceed amount of $200,766, increasing the contract amount from $244,668 to $445,434. It will also extend the contract duration by 335 days from May 31, 2016 to May 1, 2017. This project is budgeted in the Water Fund (account 513.71.7330.62140 – 733094), which has a FY 2016 budget allocation of $2,500,000 for engineering and construction. The City is in the process of obtaining a low interest loan from the Illinois Environmental Protection Agency (IEPA) to fund the project. For Action (A3.5) Single Source Purchase of Hot Mix Asphalt from Builders Asphalt Staff recommends City Council authorize the City Manager to execute a one-year single source contract for the purchase of hot mix asphalt with Builders Asphalt (4413 Roosevelt Road Suite 108, Hillside, IL 60162) in the amount of $46,800. This purchase is budgeted as follows: $39,800 from the General Fund (Account 100.40.4510.65055, with a budget of $132,500); $4,000 from the Water Fund (Account 510.40.4540.65051, with a budget of $27,600); and $3,000 from the Sewer Fund (Account 515.40.4530.65051, with a budget of $10,000). For Action 29 of 419 (A3.6) Purchase Order with Suburban Tree Consortium for Trees and Planting Services Staff recommends City Council authorize the City Manager to execute a purchase order for the purchase of 213 trees and planting services of 100 trees from Suburban Tree Consortium (STC) in the amount of $51,686.60. Funding for this purchase is provided from two sources. The first source is from General Fund line item in the Forestry Division budget –100.40.4320.65005. The total budget within this line item is $90,000, which is used for both the spring and fall planting seasons. The second source of funding is from the “Replant Express” program. This program allows residents to pay $250 or $425 (the cost of a 2.5” or 3.5” tree plus delivery) to be added to our planting list immediately, rather than waiting the two years it typically takes for a replacement tree. There are fifteen additional trees being planted through this program which generated $5,325 in payments. For Action (A3.7) Contract Renewal with GSG Material Testing Inc. for 2016 Material Testing and Inspection Services Staff recommends City Council authorize the City Manager to execute a renewal agreement for Material Testing and Inspection Services with GSG Material Testing Inc. (2945 West Harrison Street, Chicago, IL) to provide material testing services for various City construction projects. This is the third year of a three year contract with a recommendation for funding of 2016 construction projects only. The consultant will be paid for their services from the various project funds for street resurfacing, alley paving, parking lot paving, sidewalk and water main improvement projects Funding is as follows: 2016 General Obligation Bonds (Account 415.40.4116.65515) in the amount of $27,000; Water Fund (Account 513.71.7330.65515) in the amount of $5,000; MFT Funds (Account 415.40.4216.65515) in the amount of $9,000); Federal Funds (Account 415.40.4216.65515) in the amount of $17,000; and Parking Fund (Account 505.19.7005.65515) in the amount of $7,000. The total contract amount for 2016 projects is $65,000. For Action (A3.8) Design/Build Services with Elanar Construction Company for Penny Park Renovation Project Staff recommends City Council authorize the City Manager to execute a contract for design/build services related to the Penny Park Renovation Project (RFP 16- 14) with Elanar Construction Company (6620 W. Belmont Avenue, Chicago, IL 60634), in the amount of $478,400.00. Funding will be provided from the Capital Improvement Program General Obligation Bonds (Account 415.40.4116.65515 – 516007). This project is budgeted at $500,000 in FY 2016. For Action 30 of 419 (A3.9) Contract with Alltown Bus Services, Inc. for 2016 Summer Bus Transportation Staff recommends City Council authorize the City Manager to execute a contract for 2016 summer bus transportation with Alltown Bus Services, Inc. (7300 N. Saint Louis Avenue, Skokie, IL 60076) in the amount of $50,838.00. Alltown was the lowest responsive bidder. The 2016 budget for this program will be from the following Business Units: Robert Crown Center (Account 100.30.3030.62507); Robert Crown Ice Programs (Account 100.30.3095.62507); Fleetwood-Jourdain Center (Account 100.30.3040.62507); Chandler-Newberger Center (Account 100.30.3035.62507); Ecology Camp (Account 100.30.3610.62507), Arts Programs (Account 100.30.3720.62507) and Outreach Programs (Account 100.30.3205.62490). In total, the business units have a budgeted amount of $53,000 for transportation. For Action (A3.10)Renewal Agreement with Open Kitchens Inc. for the 2016 Summer Food Service Program Staff recommends City Council approve the renewal agreement for the 2016 Summer Food Service Program with Open Kitchens Inc. (1161 West 21st Street, Chicago, IL) in the not-to-exceed amount of $3.33 per lunch. This is a reimbursement program in which the total amount the City receives is dependent upon the number of meals served and level of participation. The City’s estimated reimbursement is calculated using the highest daily participation level stated in the application. Funding for this program is budgeted in business unit 100.30.3050, Recreation Outreach Program, where program expenditures are charged back and revenue credited. Projected food costs in the amount of $107,000 would be from expense account 100.30.3050.65025, and estimated revenue in the amount of $128,500 will be reimbursed to revenue account 100.30.3050.53565. For Action (A3.11)Sidewalk Café for Homestead Meats Staff recommends City Council approval of a first-time application for a sidewalk café permit for Homestead Meats, a retail food service establishment at 1305 Chicago Avenue. The café will provide only one type of sandwich daily. The sidewalk café will consist of three tables with two seats each, and will operate 10:00 a.m. – 6:00 p.m. daily. For Action (A3.12)Contract with MBR Wrecking for Demolition of 1816 Lemar Staff recommends the approval for the expenditure $26,170.00 for the demolition of 1816 Lemar by MBR Wrecking Inc. (3774 Devon Ave., Lincolnwood, IL 60712). Funding will be from the Illinois Housing Development Authority (IHDA) Vacant Property Grant (Account 100.24.2435.62469). For Action 31 of 419 (A3.13)Contract with Rush Truck Center of Northern Illinois for Purchase of an International Harvester Truck with Aerial Bucket Device Staff recommends City Council approve the purchase of a replacement vehicle/unit for the Public Works Agency. An International Harvester 7400 (SA625) truck purchase will be from Rush Truck Centers (4655 S. Central Avenue, Chicago, IL 60638-1547) in the amount of $74,277. They are the State Bid winner for this type of vehicle. An aerial bucket will be purchased from Altec Industries, Inc. (1550 Aerial Avenue, Creedmoor, NC 27522) in the amount of $84,698. They were the lowest responding bid under Bid 16-11 dated March 24, 2016. The total cost is $158,975. Funding will be from the FY2016 Equipment Replacement Fund (Account 601.19.7780.65550), with a budget of $1,455,422. For Action (A3.14)Contract with Vision Internet for Website Redesign and Hosting Contract Staff recommends City Council authorize the City Manager to negotiate a two- year single source service agreement, with an option to renew for two additional one-year terms, with Vision Internet (222 N. Sepulveda Blvd., Suite 1500, El Segundo, CA 90245) in the amount of $45,285.00 for FY 2016 and $10,000.00 for FY 2017/2018 to cover website design and hosting services for the City of Evanston website. Funding will be from Information Technology Account (Account 100.19.1932.62340) with a 2016 budgeted amount of $437,163.00. For Action (A4) Resolution 36-R-16 Authorizing Lease Agreement with Strawdog Theatre Company for Rehearsal and Office Space at 633 Howard Staff recommends City Council adopt Resolution 36-R-16 authorizing the City Manager to execute a lease agreement with Strawdog Theatre Company for rehearsal and office space at 633 Howard Street. The 18-month lease is for temporary occupancy in support of the City’s efforts to bring Strawdog Theatre Company to Howard Street. Monthly rent would be $1,200, due by the 1st of each month. For Action (A5) Resolution 35-R-16 Authorizing Olga Bernick to Operate Concessions at the Robert Crown Center Staff recommends City Council adopt Resolution 35-R-16 authorizing the City Manager to enter into a 12-month agreement between the City of Evanston and Olga Bernick (1028 Greenleaf, Evanston, IL 60202) for concession operations at the Robert Crown Center. Olga Bernick proposes to pay the City $700 per month or $8,400 per year for the privilege of operating the concession stand in the Robert Crown Center. Revenue will be deposited into Robert Crown Center, Business Unit 100.30.3095.53565. For Action 32 of 419 IV. ITEMS FOR DISCUSSION (APW1)Alley Paving Program Funding Shortfall Staff seeks guidance from City Council on future funding levels for alley improvements. For Discussion (APW2)City Regulation of Taxis Staff is providing an update on the recent meeting regarding the taxi regulations. Per prior direction, staff is implementing an administrative moratorium relating to the declaration of abandonment and reissuance of taxi vehicle licenses. Following discussion and direction received at this meeting, staff will draft responsive code amendments. For Discussion V. COMMUNICATIONS VI. ADJOURNMENT 33 of 419 Page 1; Rev. 5/4/2016 3:01:04 PM Administration and Public Works Committee Meeting Minutes of April 25, 2016 James C. Lytle Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: B. Miller, D. Holmes, P. Braithwaite, A. Rainey, M. Wynne STAFF PRESENT: W. Bobkiewicz, G. Farrar, D. Stoneback, E. Storlie, B. Dorneker, S. Nagar, O. Murillo, T. Turner, M. Muenzer, R. Voss, K. Knapp, L. Biggs, DC Pickett, L. Hemingway, M. Masoncup, J. Maiworm, P. D’Agostino, P. Polinski STAFF ABSENT: M. Lyons, A. King, C. Caneva, Chief Eddington, D. King, J. Calderon, E. Thomas-Smith, J. Leonard, K. Richardson, Chief Klaiber, S. Flax, R. Dahal, S. Ciolek, G. Gerdes, D. Manis, N. Holden-Corbett, S. Levine, DC Parrott PRESIDING OFFICIAL: Ald. Miller I. DECLARATION OF A QUORUM: ALDERMAN MILLER, CHAIR A quorum being present, Ald. Miller called the meeting to order at 6:07 p.m. II. NATIONAL DRINKING WATER WEEK 3RD GRADE ART CONTEST AWARD PRESENTATION Mayor Tisdahl and Water Production Bureau Chief Darrell King presented the National Drinking Water Week 3rd Grade Art Contest Awards. People’s Choice Award – Malia G. Schoonyoung Water Spirit Award – Suzie Tyminski Mayor’s Choice Award – Thalia D. Selch III. APPROVAL OF MINUTES OF REGULAR MEETING OF APRIL 11 , 2016 Ald. Holmes moved to accept the Minutes of April 11, 2016 A&PW meeting as submitted, seconded by Ald. Braithwaite. The Minutes of the April 11, 2016 A&PW meeting were approved unanimously 5-0. IV. PUBLIC COMMENT Adrien Castel was concerned that Uber drivers do not pay Evanston wheel tax or are required to have a business license. Frank Vilus, Marie Albin and Marie Therese Augustin asked for the City’s help to save their numbers. Hasan Abdi has been a driver with Northshore Cab Company for 37 years. He said that the taxi cab industry is suffering with competition from Uber. DRAFT - NOT APPROVED 34 of 419 Page 2; Rev. 5/4/2016 3:01:04 PM Marie Figaro asked the Committee to amend the ordinance. She invested her pension and savings into the taxi industry. She referred to language in the City Code that states her medallion will be auctioned if it not renewed by April 30th. She explained that it costs approximately $4,000 a year for taxes on a cab. The owner must pay 20% of that amount to put a taxi on the street. Tatake Ronald has been an Evanston resident for the past 20 years. He is unable to find drivers because of Uber. Martin Cadet has worked in Evanston for the last 14-17 years. He is currently unable to drive. He is concerned that Uber is trying to put taxis out of business. For many families, the taxi industry is their livelihood. Ald. Rainey proposed an immediate moratorium on rescinding medallions if there are no drivers. She also suggested amending the ordinance so there is an 18 month grace period to renew. She noted that there has not been an increase in fare prices in a while. There are still people that prefer taxicabs over Uber. City Manager Bobkiewicz confirmed that the moratorium can go into effect immediately with a communication to medallion holders. Ald. Braithwaite requested a staff memo with a breakdown of operational costs to own a taxi. V. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through April 03, 2016 $3,010,607.79 (A2) FY2016 City of Evanston Bills – April 26, 2016 $2,872,084.97 For Action Ald. Wynne moved to recommend approval of the City of Evanston Payroll through April 3, 2016 and FY 2016 bills through April 26, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to approve the bills and credit card activity. (A3.1) Renewal with SunGard Public Sector for CAD Software License and Service Agreement Staff recommends that the City Council authorize the City Manager to renew sole source software license and service agreement with SunGard Public Sector (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s Computer Aided Dispatch (CAD) software in the amount of $69,896.00. The Agreement is effective from May 1, 2016 through April 30, 2017. Funding will be provided by the Emergency Telephone System Account 205.22.5150.62509 with a Budget of $75,000.00. SunGard agreed to keep the City’s annual maintenance fee at its current level. For Action 35 of 419 Page 3; Rev. 5/4/2016 3:01:04 PM Ald. Rainey moved to recommend City Council authorize the City Manager to renew sole source software license and service agreement with SunGard Public Sector for the Police Department’s Computer Aided Dispatch (CAD) software in the amount of $69,896.00 effective May 1, 2016 through April 30, 2017, seconded by Ald. Holmes. The Committee voted unanimously 5-0 to approve the agreement. (A3.2) Renewal Contract with Otis Elevator Company for Elevator Service and Maintenance Staff recommends renewal of the sole source service and maintenance agreement with Otis Elevator Company (949 Oak Creek Drive, Lombard, IL) for 11 elevators at various City facilities in the amount of $60,324.24 for FY 2016, $60,324.24 for FY 2017 and $60,324.24 for FY 2018. The cost represents a 6% reduction from the previous 2015 contract. Funding for FY 2016 will be from the following accounts: $16,452.08 for 3 Elevators at Civic and Service Centers from Facilities Account No. 100.19.1950.62425 (with a budget of $4,165) and Facilities Account No. 100.19.1950.62509 (with a budget of $74,845); $16,452.08 for 3 Elevators at Church St. from Parking Fund Account No. 505.19.7025.62425 (with a budget of $22,000); and $27,420.08 for 5 Elevators at Maple Ave. from Parking Fund Account No. 505.19.7037.62425 (with a budget of $40,000). For Action Ald. Holmes moved to recommend renewal of the sole source service and maintenance agreement with Otis Elevator Company for 11 elevators at various City facilities in the amount of $60,324.24 for FY 2016, $60,324.24 for FY 2017 and $60,324.24 for FY 2018, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the agreement. (A3.3) Renewal Contract for Testing, Repair & Certification of Fire Apparatus and Aerial Devices with Global Emergency Products Staff recommends City Council approval of a one year contract renewal (RFP 15- 30) to Global Emergency Products located (1401 N. Farnsworth Avenue, Aurora, IL 60505) in the amount of $72,300.00, to provide the required annual inspections and repairs for heavy fire apparatus vehicles assigned to Evanston Fire Department. Funding will be provided from the Vehicle Maintenance Account 600.19.7710.65060, with a budget of $1,050,000.00. For Action Ald. Braithwaite moved to recommend City Council approval of a one year contract renewal (RFP 15-30) to Global Emergency Products located in the amount of $72,300.00, to provide the required annual inspections and repairs for heavy fire apparatus vehicles assigned to Evanston Fire Department, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to approve the contract renewal. (A3.4) One Replacement Truck with Crane Purchase from Rush Truck Center of Northern Illinois 36 of 419 Page 4; Rev. 5/4/2016 3:01:04 PM Staff recommends City Council approval for the purchase of one replacement truck (International Harvester Truck with Crane) for the Public Works Agency from Rush Truck Center of Northern Illinois (4655 S. Central Avenue, Chicago, IL 60638-1547) in the amount of $163,450. Rush Truck Center is the State Bid winner for this type of vehicle. Funding will be from the Automotive Equipment Replacement Account 601.19.7780.65550, with a budget of $1,455,422.00. For Action Item withdrawn (A3.5) Construction Engineering & Surveying Services Pre-Qualification Staff recommends City Council authorize the City Manager to approve the following four firms as pre-qualified and eligible to provide Construction Engineering & Surveying Services to the City of Evanston, in accordance with RFQ 16-21: Christopher B. Burke Engineering, Ltd (Rosemont, IL); Gewalt Hamilton Associates, Inc. (Vernon Hills, IL); Hampton, Lenzini and Renwick, Inc. (Elgin, IL); and Thomas Engineering Group (Lombard, IL). The purpose of this Request for Qualifications is to pre-qualify firms to provide construction engineering services and surveying services for a two-year period from May 2016 through April 2018. For Action Ald. Wynne moved to recommend City Council authorize the City Manager to approve the following four firms as pre-qualified and eligible to provide Construction Engineering & Surveying Services to the City of Evanston, seconded by Ald. Holmes. The Committee voted unanimously 5-0 to approve the firms. (A3.6) Dodge Avenue Bike Lane Construction Engineering Services Contract with HLR Inc. Staff recommends City Council authorize the City Manager to execute an engineering services contract for the Dodge Avenue Bike Lane Construction Engineering (RFQ 16-21) with HLR Inc. (380 Shepard Drive, Elgin, IL 60123) in the amount of $30,728.07. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515) in the amount of $30,728.07. This account has available funding in the amount of $29,143. The additional funding in the amount of $1,585 is available through the delay of the Church Street Bike Path project. For Action Ald. Rainey moved to recommend City Council authorize the City Manager to execute an engineering services contract for the Dodge Avenue Bike Lane Construction Engineering (RFQ 16-21) with HLR Inc. in the amount of $30,728.07, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to approve the contract. (A3.7) Sole Source Purchase with Ozinga Ready Mix Concrete, Inc. for Concrete Staff recommends the City Council authorize the City Manager to execute a one year single source contract for the purchase concrete and flow-able fill with 37 of 419 Page 5; Rev. 5/4/2016 3:01:04 PM Ozinga Ready Mix Concrete Inc. (2222 South Lumber Street, Chicago, IL) in the amount of $63,100. Funding for this purchase will be as follows: $47,900 out of the General Fund (Account 100.40.4510.65055 with a budget of $132,500), $7,600 out of the Water Fund (Account 510.40.4540.65051 with a budget of $27,600), and $7,600 out of the Sewer Fund (Account 515.40.4530.65051 with a budget of $10,000). For Action Ald. Holmes moved to recommend City Council authorize the City Manager to execute a one year single source contract for the purchase concrete and flow -able fill with Ozinga Ready Mix Concrete Inc. in the amount of $63,100, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the contract. (A3.8)Contract with SmithGroup JJR for Church Street South Pier Reconstruction Staff recommends City Council authorize the City Manager to execute a contract for the Church Street South Pier Reconstruction Project with SmithGroup JJR (35 E. Wacker, Suite 2200, IL 60601) in the amount of $80,000.00. Funding will be provided from the Capital Improvement Program General Obligation Bonds (Account 415.40.4116.62145 – 516002). This project was budgeted at $450,000 in FY 2016. For Action Ald. Braithwaite moved to recommend City Council authorize the City Manager to execute a contract for the Church Street South Pier Reconstruction Project with SmithGroup JJR in the amount of $80,000.00, seconded by Ald. Holmes. The Committee voted unanimously 5-0 to approve the contract. (A3.9)Contract with Patriot Pavement Maintenance for 2016 Crack Sealing Program Staff recommends City Council authorize the City Manager to approve a contract with Patriot Pavement Maintenance, (825 Segers Rd., Des Plaines IL 60016) in the amount of $70,000. Patriot Pavement Maintenance was the lowest responsive bidder for the 2016 Municipal Partnering Initiative Crack Sealing Contract. Funding for this work will be from the General Fund Street Maintenance Account (100.40.4510.62509) in the amount of $70,000, which has $70,000 budgeted for contract maintenance for Fiscal Year 2016. For Action Ald. Wynne moved to recommend City Council authorize the City Manager to approve a contract with Patriot Pavement Maintenance in the amount of $70,000, seconded by Ald. Holmes. The Committee voted unanimously 5-0 to approve the contract. 38 of 419 Page 6; Rev. 5/4/2016 3:01:04 PM (A3.10)Contract with Lakeshore Recycling Systems for Condo Waste Management Staff recommends City Council authorize the City Manager to notify Lakeshore Recycling Systems, Inc. (6132 W. Oakton Street, Morton Grove, IL 60053) that the City will extend the current Solid Waste Services Agreement between the two parties for an additional one-year period, or until October 31, 2017. Funding for this work will be from the Solid Waste Fund, Condo Refuse Collection Account (520.40.4310.62390). This account has a 2016 budget amount of $418,000. For Action Ald. Rainey moved to recommend City Council authorize the City Manager to notify Lakeshore Recycling Systems, Inc. that the City will extend the current Solid Waste Services Agreement between the two parties for an additional one-year period, or until October 31, 2017, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to approve the contract renewal. (A3.11)Change Order No. 2 with Carollo Engineers, Inc. for Engineering Services for the Evanston Water Utility 48-inch Diameter Intake Improvements (RFP 12-113) Staff recommends City Council authorize the City Manager to execute Change Order No. 2 to an agreement for Engineering Services for the Evanston Water Utility 48-inch Diameter Intake Improvements project with Carollo Engineers, Inc. (1200 Shermer Road, Suite 214, Northbrook, IL) in the not-to-exceed amount of $3,892.00, increasing the contract amount from $160,658 to $164,550. This change order will also extend the contract completion date by 411 days, from March 31, 2015 to May 15, 2016. Funding in the amount of $3,892.00 will be from the Water Fund, Capital Improvement Account 513.71.7330.62140 – 733074. There is not a specific allocation for this project in FY 2016, but funding is available in the budget for the Treated Water Storage Replacement project, which will not begin construction until 2017. For Action Ald. Holmes moved to recommend City Council authorize the City Manager to execute Change Order No. 2 to an agreement for Engineering Services for the Evanston Water Utility 48-inch Diameter Intake Improvements project with Carollo Engineers, Inc. in the not-to-exceed amount of $3,892.00, increasing the contract amount from $160,658 to $164,550 extending the contract completion date by 411 days, from March 31, 2015 to May 15, 2016, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to approve the change order. (A3.12)Change Order No. 4 with Lake Erie Diving, Inc. for 48-Inch Diameter Water Intake Improvements (Bid 14-04) Staff recommends City Council authorize the City Manager to execute Change Order No. 4 for the 48-Inch Diameter Intake Improvements with Lake Erie Diving, Inc. (362 Blackbrook Road, Painesville, OH) in the amount of $69,161.52. This 39 of 419 Page 7; Rev. 5/4/2016 3:01:04 PM change order will increase the contract amount from $1,444,196 to $1,513,357.52. The contract time will be increased by 289 days from July 31, 2015 to May 15, 2016. An IEPA State Revolving Fund loan, in an amount up to $1,427,700.16, will fund construction of this project. This amount includes a contingency of up to 3% above the bid price of the project. Because of previous change orders with the contractor, this change order exceeds the loan contingency and will be funded directly by the Water Fund. For Action Ald. Braithwaite moved to recommend City Council authorize the City Manager to execute Change Order No. 4 for the 48-Inch Diameter Intake Improvements with Lake Erie Diving, Inc. in the amount of $69,161.52 increasing the contract amount from $1,444,196 to $1,513,357.52 and extending the contract by 289 days from July 31, 2015 to May 15, 2016, seconded by Ald. Wynne. The Committee voted 4-1 with Ald. Miller opposed. (A4) Resolution 21-R-16 Authorizing Approval of the Illinois Department of Transportation Agency Agreement for the Central Street Bridge Phase I Project Staff recommends approval of Resolution 21-R-16 authorizing the City Manager to sign a Local Agency Agreement with the Illinois Department of Transportation (IDOT) for the Central Street Bridge Phase 1 Project. The Agreement establishes the maximum grant funding at 80% not to exceed $352,000. The negotiated final cost for Phase I Engineering Study is $438,100, of which $350,400 (80%) will be funded from a federal grant from the Surface Transportation Program – Bridge program (Account No. 415.40.4216.62145 ($350,000 budgeted)) and $87,700 (20%) from the City’s Capital Improvement Program (CIP) General Obligation Bonds (Account No. 415.40.4116.62145 ($90,000 budgeted)). For Action Ald. Wynne moved to recommend City Council approval of Resolution 21- R-16 authorizing the City Manager to sign a Local Agency Agreement with the Illinois Department of Transportation (IDOT) for the Central Street Bridge Phase 1 Project, seconded by Ald. Holmes. The Committee voted unanimously 5-0 to adopt the resolution. (A5) Resolution 28-R-16 Authorizing City Manager to Sign Preliminary Services Agreement with IDOT and Professional Services Agreement with Stanley Consultants, Inc. for the Central Street Bridge Phase I Engineering Study Staff recommends approval of Resolution 28-R-16 authorizing the City Manager to Sign a Preliminary Engineering Services Agreement for Federal Participation with the Illinois Department of Transportation (IDOT) and a Professional Services Agreement with Stanley Consultants, Inc. (850 West Higgins Road, Suite 730, Chicago, IL 60631) for the Central Street Bridge Phase I Engineering Study. The negotiated final cost for Phase I Engineering Study is $438,100, of which $350,400 (80%) will be funded from a federal grant from the Surface Transportation Program – Bridge program (Account No. 415.40.4216.62145 with 40 of 419 Page 8; Rev. 5/4/2016 3:01:04 PM a budget of $350,000) and $87,700 (20%) from the City’s Capital Improvement Program (CIP) General Obligation Bonds (Account No. 415.40.4116.62145 with a budget of $90,000). Ald. Rainey moved to recommend City Council approval of Resolution 28- R-16 authorizing the City Manager to Sign a Preliminary Engineering Services Agreement for Federal Participation with the Illinois Department of Transportation (IDOT) and a Professional Services Agreement with Stanley Consultants, Inc. for the Central Street Bridge Phase I Engineering Study with a negotiated final cost for Phase I Engineering Study of $438,100, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to adopt the resolution. (A6) Resolution 30-R-16, Northwestern University Utility Easement - Chicago Avenue Staff recommends City Council adopt Resolution 30-R-16 authorizing the City Manager to grant an easement for chilled water pipe installation on Chicago Avenue to Northwestern University. The easement would be granted for a 50 year period. Northwestern University will fund the project and will be assessed a one-time easement fee of $58,035.21. For Action Ald. Holmes moved to recommend City Council adopt Resolution 30-R-16 authorizing the City Manager to grant an easement for chilled water pipe installation on Chicago Avenue to Northwestern University for a 50 year period, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to adopt the resolution. (A7) Resolution 31-R-16 Northwestern University Utility Easement - Emerson Street Staff recommends City Council adopt Resolution 31-R-16 authorizing the City Manager to grant an easement for chilled water pipe installation on Emerson Street to Northwestern University. The easement would be granted for a 50 year period. Northwestern University will fund the project and will be assessed a one- time easement fee of $152,266.98. For Action Ald. Braithwaite moved to recommend City Council adoption of Resolution 31-R-16 authorizing the City Manager to grant an easement for chilled water pipe installation on Emerson Street to Northwestern University for a 50 year period, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to adopt the resolution. (A8) Resolution 33-R-16 Lease Agreement for the Noyes Street Theater at the Noyes Cultural Arts Center with the Mudlark Theater Company Staff recommends City Council adoption of Resolution 33-R-16 authorizing the City Manager to enter into an agreement for an eight (8) month lease term for the 41 of 419 Page 9; Rev. 5/4/2016 3:01:04 PM Noyes Street Theater at the Noyes Cultural Arts Center with Mudlark Theater Company. Collected theatre revenue is budgeted in Business Unit 100.30.3720.53565. The theater’s 2016 monthly rental rate would be $3,060 and Mudlark Theater Company is required to do $3,672 in community services no later than May 31, 2017. The 2016 rates listed above reflect a 2% rate increase from the prior year. For Action Ald. Wynne moved to recommend City Council adoption of Resolution 33- R-16 authorizing the City Manager to enter into an agreement for an eight (8) month lease term for the Noyes Street Theater at the Noyes Cultural Arts Center with Mudlark Theater Company, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to adopt the resolution. (A9) Resolution 29-R-16 Authorizing City Manager to Negotiate and Execute Residential Leases for Two Apartments Located at 631 Howard Street Staff recommends that City Council approve Resolution 29-R-16 “Authorizing the City Manager to Execute Residential Leases for Two Apartments Located at 631 Howard Street”. These are renewals of leases for tenants in each of the two units at this property. For Action Ald. Rainey moved to recommend City Council approval of Resolution 29- R-16 “Authorizing the City Manager to Execute Residential Leases for Two Apartments Located at 631 Howard Street, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to adopt the resolution. (A10) Resolution 35-R-16 Approving the Short Sale of 2424 Dempster f/k/a Chicago’s Home of Chicken & Waffles to a New Buyer and Actions Related Thereto Staff submits for consideration Resolution 35-R-16 to accept the short sale on the City’s loan to Signature Foods Solutions, Inc. d/b/a Chicago’s Home of Chicken & Waffles (“CW”) and forgive the deficiency owed to the City following the short sale. CW closed its business at 2424 Dempster in 2015. It proposes to sell the property and requests a payoff letter related to the $200,000 Economic Development Fund loan given to it by the City in 2012. CW proposes to pay $59,832.36 on the loan/mortgage, leaving a remaining deficiency owed to the City of $154,346.55. For Action Ald. Holmes moved to recommend City Council consideration Resolution 35-R-16 to accept the short sale on the City’s loan to Signature Foods Solutions, Inc. d/b/a Chicago’s Home of Chicken & Waffles (“CW”) and forgive the deficiency owed to the City following the short sale, seconded by Ald. Braithwaite. Ald. Rainey would like to see this property occupied. The actual sales price of the property is $540,000 with a remaining balance of the mortgage short of the City’s loan is $186,632. 42 of 419 Page 10; Rev. 5/4/2016 3:01:04 PM At Ald. Miller’s inquiry, Corporation Counsel Grant Farrar confirmed that property taxes owed are approximately $32,000 as reflected on the HUD-1 Settlement Statement. Ald. Miller’s concern is related to the unknown status of the 2012-2014 back taxes that equal almost $200,000. He stated that the closing cannot move forward without approval from the City. Ald. Braithwaite explained that the buyer is concerned with the timing of the closing. He is afraid that a delay may impact the sale. Ald. Rainey asked if the seller will be recouping funds from this sale. Corporation Counsel Farrar explained that the seller’s corporate status was revoked and it has been challenging to get information. He noted that no petition has been filed for redemption on taxes. Alds. Wynne and Miller both felt that the City needs a lot more information to move forward. Ald. Wynne wants to know what other assets can be pursued from Chicken and Waffles to recoup the City’s money. City Manager Bobkiewicz noted that the owners have two other restaurants in Oak Park and Bronzeville. A Dun and Bradstreet report can be requested to determine assets. Ald. Rainey stated that she does not want to pursue assets from other restaurants. Ald. Rainey moved to introduce the ordinance to City Council tonight and hold a special meeting next Monday to get more information, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to move introduction of the ordinance. (A11) Ordinance 45-O-16, Sale of Surplus Property Fleet Vehicles Staff recommends that City Council adopt Ordinance 45-O-16, which directs the City Manager to offer the sale of vehicles owned by the City through public auction at the special Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on or around Tuesday, May 10, 2016 or any other subsequent America’s Online Auction as these vehicles become available, on a timely basis, as a result of new vehicle replacements being placed into service. For Introduction Ald. Braithwaite moved to recommend City Council adopt Ordinance 45-O- 16, which directs the City Manager to offer the sale of vehicles owned by the City through public auction at the special Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions as a result of new vehicle replacements being placed into service, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to adopt the ordinance. (A12) Ordinance 43-O-16 Amending City Code Subsection 8-4-12 (A), “Refuse” Staff recommends adoption of Ordinance 43-O-16 amending the City Code related to the fee structure for collection and disposal of refuse for condominiums. For Introduction 43 of 419 Page 11; Rev. 5/4/2016 3:01:04 PM Ald. Wynne moved to recommend City Council adoption of Ordinance 43- O-16 amending the City Code related to the fee structure for collection and disposal of refuse for condominiums, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to adopt the ordinance. (A13) Ordinance 37-O-16, Amending City Code Subsection 8-4-3 (G), “Special Pick-Up Fee and, Code Subsection 8-4-12(A), “Refuse” Staff recommends City Council adopt Ordinance 37-O-16 amending the City Code related to special pick-up fee and refuse fee structure. For Introduction Ald. Rainey moved to recommends City Council adopt Ordinance 37-O-16 amending the City Code related to special pick-up fee and refuse fee structure, seconded by Ald. Holmes. Public Works Agency Director Dave Stoneback explained that the current annual cost for special pickups is $746,000. The current fee structure only generates $87,000 annually. The proposal would increase the fee from $25 to $60 for the first initial 3 CY and each additional CY would remain $10 and will generate approximately $216,000 annually. If approved, implementation would begin June 1, 2016. The Committee voted unanimously 5-0 to adopt the ordinance. VI. ITEMS FOR DISCUSSION (APW1)City Regulation of Taxis and Shared Ride Services Transportation and Mobility Coordinator Katie Knapp provided an overview of Transportation Network Providers (TNP) and taxi regulations within the City of Evanston. At Ald. Holmes’ inquiry, Transportation and Mobility Coordinator Knapp confirmed that only taxi drivers participate in the subsidized taxi program for seniors that offer $3 coupons for rides within Evanston. Taxi drivers are reimbursed by the City for each validated coupon. Ald. Braithwaite inquired about the overall cost to operate a taxi and the market value of medallions. Transportation and Mobility Coordinator Knapp explained that because medallion transactions are completed privately the City cannot place an accurate value on them. Ald. Braithwaite recommended meeting with taxi drivers to get a better understanding of the issues raised. Transportation and Mobility Coordinator Knapp discussed the new TNP, Via, who only hires drivers with chauffeur licenses and operates as a shuttle service along a route. Via currently operates in Chicago and charges a flat rate of $5 that includes amenities like reservations, bottled water and wi-fi. At Ald. Rainey’s inquiry, Transportation and Mobility Coordinator Knapp confirmed that chauffeur licenses are required to be renewed each year. Deputy 44 of 419 Page 12; Rev. 5/4/2016 3:01:04 PM City Manager Erika Storlie noted that this particular renewal is an annual fee codified and charged by the City. Ald. Rainey motioned to suggest an immediate administrative moratorium on the requirement of the medallion and referred this item to staff for further review, seconded by Ald. Holmes. The Committee voted unanimously 5-0 to recommend an immediate administrative moratorium on the requirement of the medallion and refer this item to staff. City Manager Bobkiewicz suggested bringing this item back to the May 9th meeting with more information after a meeting is convened with licensed holders. V. COMMUNICATIONS VI. ADJOURNMENT Ald. Holmes moved to adjourn. The meeting was adjourned at 7:41pm. 45 of 419 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: May 03, 2016 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Continuing in 2016, the bills list will not include the Evanston Public Library. The Library bills will be included for informational purposes in the Treasurer’s Monthly Report. Summary: Payroll – April 04, 2016 through April 17, 2016 $2,795,188.45 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – May 10, 2016 $3,284,050.28 General Fund Amount – Bills list $ 699,823.17 General Fund Amount – Supplemental list $ 2,807.27 General Fund Total: $ 702,630.44 TOTAL AMOUNT OF BILLS LIST & PAYROLL $6,079,238.73 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Credit Card Activity – Period Ending March 31, 2016 $174,333.87 Attachments: Bills List, February Credit Card Transactions For City Council meeting of May 09, 2016 Item #A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 46 of 419 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2016 100 GENERAL FUND 100 GENERAL SUPPORT 21639 EYE MED VISION CARE EYE MED MONTHLY INVOICE 3,859.51 21640 METLIFE SMALL BUSINESS CENTER DENTAL INSURANCE PREMIUM 20,720.07 21640 GUARDIAN DENTAL INSURANCE PREMIUM 32,614.20 21680 RTA TRANSIT BENEFIT FARE PROGRAM *RTA TRANSIT BENEFIT RELOAD 2,125.25 22730 BANK OF AMERICA *PURCHASING CARD#4355-MAR.2016 174,333.87 41340 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE # 16-1930 366.00 41420 CITY OF EVANSTON PETTY CASH PETTY CASH 51.38 41420 KIESLER POLICE SUPPLY, INC.AMMUNITION 1,793.30 100 GENERAL SUPPORT 235,863.58 1300 CITY COUNCIL 62295 NORTHWEST MUNICIPAL CONFERENCE NWMC LEGISLATIVE CONFERENCE 66.31 1300 CITY COUNCIL Total 66.31 1505 CITY MANAGER 64540 AT & T MOBILITY *COMMUNICATION CHARGES 163.42 65095 OFFICE DEPOT OFFICE SUPPLIES 78.91 1505 CITY MANAGER Total 242.33 1510 PUBLIC INFORMATION 62205 ON TRACK FULFILLMENT INC.PRINT AND MAIL SORT 3RD WARD POSTCARDS 453.07 62506 NORTHWESTERN UNIVERSITY FIRST QUARTER 2016 FEDERAL WORK STUDY PROGRAM 670.59 1510 PUBLIC INFORMATION Total 1,123.66 1555 FINANCIAL ADMINISTRATION 65095 OFFICE DEPOT OFFICE SUPPLIES 76.40 1555 FINANCIAL ADMINISTRATION Total 76.40 1560 REVENUE & COLLECTIONS 51620 KEVIN J. RIELLEY REFUND: TRANSFER TAX 50.00 52010 ALINA ADEEL RESIDENTIAL PERMIT REFUND 15.00 52010 GARRETT BECKER RESIDENTIAL PERMIT / VISITOR PASS REFUND 15.00 52010 DEMETRI MOURATIS WHEEL TAX REFUND 113.00 52010 JAMES NEAL WHEEL TAX REFUND 37.50 62315 NEOPOST POSTAGE MACHINE 1,125.00 62449 PROFESSIONAL ACCOUNT MANAGEMENT LLC PROCESSING ACCOUNT MANAGEMENT (DUNCAN)32,260.00 62449 ILLINOIS SECRETARY OF STATE, VEHICLE SUSPENDED LICENSE 30.00 64541 AZAVAR TECHNOLOGIES UTILITY TAX AUDIT 914.74 1560 REVENUE & COLLECTIONS Total 34,560.24 1570 ACCOUNTING 62110 SIKICH LLP AUDITING SERVICES FOR YEAR ENDED DECEMBER 31, 2015 16,000.00 62110 BAKER TILLY VIRCHOW KRAUSE, LLP PROFESSIONAL SERVICES RELATING TO THE 2015 CAFR 1,850.00 62185 ACCOUNTEMPS ACCOUNTING SERVICES 2,708.00 62185 SMART RESOURCES, INC ACCOUNTING SERVICES 1,875.00 62280 FEDERAL EXPRESS CORP.SHIPPING 21.27 1570 ACCOUNTING Total 22,454.27 1580 COMMUNITY ARTS 66040 TRACY NICHOLAS HONORARIUM-PANEL JUDGE FOR CULTURAL FUND GRANT PROGRAM 100.00 66040 JUDITH COHEN HONORARIUM-PANEL JUDGE FOR CULTURAL FUND GRANT PROGRAM 100.00 66040 HEIDI BLOOM HONORARIUM-PANEL JUDGE FOR CULTURAL FUND GRANT PROGRAM 100.00 66040 MARK KOZY HONORARIUM-PANEL JUDGE FOR CULTURAL FUND GRANT PROGRAM 100.00 66040 JASON BROWN HONORARIUM-PANEL JUDGE FOR CULTURAL FUND GRANT PROGRAM 100.00 66040 FRAN JOY HONORARIUM-PANEL JUDGE FOR CULTURAL FUND GRANT PROGRAM 100.00 66040 DAN GODSTON HONORARIUM-PANEL JUDGE FOR CULTURAL FUND GRANT PROGRAM 100.00 66040 ANNE BERKELEY HONORARIUM-PANEL JUDGE FOR CULTURAL FUND GRANT PROGRAM 100.00 1580 COMMUNITY ARTS Total 800.00 1705 LEGAL ADMINISTRATION 62345 OFFICE DEPOT OFFICE SUPPLIES 107.19 62509 MITCHELL C. EX ADMINISTRATIVE HEARING OFFICER 1,950.00 1705 LEGAL ADMINISTRATION Total 2,057.19 1929 HUMAN RESOURCE DIVISION 62274 UNIV OF IL AT URBANA-CHAM RECRUITMENT-FIRE 11,000.00 62509 EAP CONSULTANTS, INC.EAP CONSULTANTS-MONTHLY INVOICE-EMPLOYEE SERVICES 657.00 62512 ICIMS RECRUITMENT- CITYWIDE 3,975.00 65095 ALLEGRA PRINT & IMAGING PRINTED MATERIALS 39.00 1929 HUMAN RESOURCE DIVISION Total 15,671.00 1932 INFORMATION TECHNOLOGY DIVI. 62340 AT & T COMMUNICATION CHARGES 72.57 62506 NORTHWESTERN UNIVERSITY FIRST QUARTER 2016 FEDERAL WORK STUDY PROGRAM 1,100.50 64505 AT & T COMMUNICATION CHARGES 86.94 64505 CALL ONE COMMUNICATION CHARGES 6,116.04 65555 DELL COMPUTER CORP.10 MONITORS FOR NEW 911 DESKTOPS 1,481.90 65555 HEARTLAND COMMUNICATIONS COMPUTER HARDWARE AND ACCESSORIES PURCHASE 18,150.00 65615 COMCAST CABLE CABLE SERVICE 5,470.82 65615 A & R SHARED SERVICE CENTER COMMUNICATION CHARGES 450.00 1932 INFORMATION TECHNOLOGY DIVI. Total 32,928.77 1941 PARKING ENFORCEMENT & TICKETS 52505 AHMED RASHIDIANFAR REFUND : PARKING TICKET 40.00 65020 VCG UNIFORM UNIFORMS FOR PARKING ENFORCEMENT OFFICERS 286.00 1941 PARKING ENFORCEMENT & TICKETS Total 326.00 147 of 419 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2016 1950 FACILITIES 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY HANDLING WORKPLACE CONFLICT TRAINING 75.00 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY SUPERVISORS ACADEMY COMMUNICATING AS A LEADER COURSE 300.00 64015 NICOR UTILITIES 202.28 65040 WAREHOUSE DIRECT INC.JANITORIAL SUPPLIES 274.68 65050 PATTEN INDUSTRIES GENERATOR RENTAL SERVICE CENTER 1,912.50 1950 FACILITIES Total 2,764.46 2101 COMMUNITY DEVELOPMENT ADMIN 61060 LOCKE, USHANE INDEPENDENT CONTRACTOR 1,380.00 62275 FEDERAL EXPRESS CORP.SHIPPING 15.05 2101 COMMUNITY DEVELOPMENT ADMIN Total 1,395.05 2126 BUILDING INSPECTION SERVICES 62295 ILLINOIS PLUMBING INSPECTORS CD TRAINING-BOOKER 120.00 62295 ILLINOIS PLUMBING INSPECTORS CD TRAINING-RUDY 120.00 62360 HOWARD, RUDNY CD-MEMBERSHIP DUES 150.00 62360 ILLINOIS PLUMBING INSPECTORS BOOKER-IPIA MEMBERSHIP 70.00 62360 ILLINOIS PLUMBING INSPECTORS RUDNY-IPIA MEMBERSHIP 70.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION-1210 CHICAGO AVE 100.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION-1222 CHICAGO AVE 100.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION-1224 CHICAGO AVE 100.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION-1236 CHICAGO AVE 100.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION-1515 CHICAGO AVE 100.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION-1622 FOREST PLACE 50.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION-1701 ORRINGTON 100.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION-1900 CENTRAL 50.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION-2751 ASHLAND AVE 50.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION-629 FOSTER 50.00 65095 OFFICE DEPOT OFFICE SUPPLIES 51.00 2126 BUILDING INSPECTION SERVICES Total 1,381.00 2205 POLICE ADMINISTRATION 52545 JUNIOR LEAGUE OF EVANSTON-NORTH SHORE REFUND: FALSE ALARMS 110.00 62272 NORTHERN ILLINOIS POLICE ALARM SYSTEM LANGUAGE LINE 25.00 62272 WEST GROUP PAYMENT CTR INFORMATION CHARGES 326.46 64005 COMED UTILITIES 2.08 65095 ILLINOIS PAPER COMPANY PAPER 1,404.00 2205 POLICE ADMINISTRATION Total 1,867.54 2210 PATROL OPERATIONS 62240 EVANSTON CAR WASH & DETAIL CENTER CAR WASHES 160.00 62490 LAUNDRY WORLD PRISONER BLANKETS 196.00 65020 J. G. UNIFORMS, INC UNIFORMS 756.00 65095 VCG UNIFORM UNIFORMS 7,063.85 2210 PATROL OPERATIONS Total 8,175.85 2240 POLICE RECORDS 65095 OFFICE DEPOT OFFICE SUPPLIES 123.88 65095 OFFICE DEPOT OFFICE SUPPLIES 38.98 65095 OFFICE DEPOT OFFICE SUPPLIES 104.36 65095 OFFICE DEPOT OFFICE SUPPLIES 54.50 65095 OFFICE DEPOT OFFICE SUPPLIES 27.80 65095 OFFICE DEPOT OFFICE SUPPLIES 106.54 65095 OFFICE DEPOT OFFICE SUPPLIES 360.49 2240 POLICE RECORDS Total OFFICE SUPPLIES 816.55 2251 311 CENTER 64505 AT & T *311 SERVICE 400.26 65020 CALL ONE, INC HEADSETS 2,025.00 65020 CALL ONE, INC RETURNED HEADSET -582.00 2251 311 CENTER Total 1,843.26 2255 OFFICE-PROFESSIONAL STANDARDS 62770 CENTER OF POLICE PSYCHOLOGICAL SERVICES EVALUATION 150.00 2255 OFFICE-PROFESSIONAL STANDARDS Total 150.00 2260 OFFICE OF ADMINISTRATION 62295 SHANAS, RICHARD L.MEALS-ADAMAX TRAINING 75.00 62295 GLYNN, ELIZABETH MEALS-ADAMAX TRAINING 75.00 62295 GEYER, MIKHAIL MEALS-ADAMAX TRAINING 75.00 62295 CARTER, KENNETH MEALS-ADAMAX TRAINING 75.00 62295 TAMBURRINO, CHRISTOPHER MEALS-ADAMAX TRAINING 75.00 62295 PILLARS, JAMES MEALS-ADAMAX TRAINING 75.00 62295 KLOPACK, STEVEN MEALS-ADAMAX TRAINING 75.00 62295 CITY OF EVANSTON PETTY CASH PETTY CASH 789.39 62295 GIL J LEVY MEALS-ADAMAX TRAINING 75.00 62295 ENDRE, MICHAEL MEALS-GANG CONFERENCE 45.00 62295 O'BRIEN, SEAN MEALS-ADAMAX TRAINING 75.00 62295 HOLLIMAN, BENJAMIN MEALS-ADAMAX TRAINING 75.00 62295 MCCRAY, COREY MEALS-ICNA CONFERENCE 60.00 62295 RUSSELL, DANIEL MEALS-ADAMAX TRAINING 75.00 62295 ANTHONY SOSA MEALS-ADAMAX TRAINING 75.00 62295 DAVID CHERREY MEALS-ADAMAX TRAINING 75.00 62295 ADAM PACK MEALS-ADAMAX TRAINING 150.00 62295 CHRISTOPHER SEEBACHER MEALS-ADAMAX TRAINING 150.00 62295 IVAN REZA MEALS-ADAMAX TRAINING 75.00 2260 OFFICE OF ADMINISTRATION Total 2,244.39 248 of 419 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2016 2270 TRAFFIC BUREAU 62490 NORTH SHORE TOWING TOW & HOOK 15.00 2270 TRAFFIC BUREAU Total 15.00 2291 PROPERTY BUREAU 65125 B&H PHOTO VIDEO PROPERTY SUPPLIES 1,229.25 65125 DOJE'S FORENSIC SUPPLIES PROPERTY SUPPLIES 250.37 65125 ECPI/ARROWHEAD FORENSIC PRODUCTS PROPERTY SUPPLIES 212.95 65125 EMERGENT SAFETY SUPPLY PROPERTY SUPPLIES 134.74 65125 ULINE SUPPLIES-BOXES 272.82 2291 PROPERTY BUREAU Total 2,100.13 2295 BUILDING MANAGEMENT 62225 JOHNSON LOCKSMITH, INC.KEY 2.45 64015 NICOR UTILITIES 336.48 65125 SIRCHIE FINGERPRINTS LABS INC.FINGERPRINT POWDER 224.80 2295 BUILDING MANAGEMENT Total 563.73 2305 FIRE MGT & SUPPORT 62270 HEALTH ENDEAVORS, S.C.MEDICAL EVALUATIONS 1,490.00 64015 NICOR UTILITIES 310.07 65020 AIR ONE EQUIPMENT UNIFORMS 1,641.36 65020 TODAY'S UNIFORMS INC.UNIFORMS 2,525.89 65070 HENRICHSEN FIRE & SAFETY EXTINGUISHER MAINTENANCE 1,606.25 65095 OFFICE DEPOT OFFICE SUPPLIES 362.56 2305 FIRE MGT & SUPPORT Total 7,936.13 2315 FIRE SUPPRESSION 53675 ANDRES MEDICAL BILLING AMBULANCE CHARGES - MARCH 2016 12,707.78 65075 PHYSIO-CONTROL, INC.EMS SUPPLIES 1,138.98 65085 W S DARLEY & CO SMALL TOOLS 68.80 65085 RUSSO POWER EQUIPMENT SMALL TOOLS 59.57 65625 ARROW INTERNATIONAL, INC.EMS SUPPLIES 894.71 65625 EMERGENCY SERVICE MARKETING CORP., INC.ESMC RENEWAL 800.00 2315 FIRE SUPPRESSION Total 15,669.84 2407 HEALTH SERVICES ADMIN 62360 NACCHO MEMBERSHIP RENEWAL 440.00 2407 HEALTH SERVICES ADMIN Total 440.00 2435 FOOD AND ENVIRONMENTAL HEALTH 62210 ALLEGRA PRINT & IMAGING PRINTING SERVICES 234.00 62494 ILLINOIS STATE POLICE BACKGROUND CHECKS 200.00 2435 FOOD AND ENVIRONMENTAL HEALTH Total 434.00 2440 VITAL RECORDS 65095 MSF GRAPHICS, INC.BIRTH CERTIFICATES 988.00 2440 VITAL RECORDS Total 988.00 2455 COMMUNITY HEALTH 62210 ALLEGRA PRINT & IMAGING PRINTING SERVICES 117.00 62490 QUARTET COPIES PRINTING SERVICES 743.70 62490 EVANSTON IMPRINTABLES, INC.RETHINK YOUR DRINK SHIRTS 2,237.00 65095 DELL COMPUTER CORP.LAPTOP FOR HEALTH 994.50 2455 COMMUNITY HEALTH Total 4,092.20 3005 REC. MGMT. & GENERAL SUPPORT 62360 NRPA 2016 MEMBERSHIP 1,000.00 3005 REC. MGMT. & GENERAL SUPPORT Total 1,000.00 3025 PARK UTILITIES 64005 COMED UTILITIES 1,860.34 64015 NICOR UTILITIES 505.86 3025 PARK UTILITIES Total 2,366.20 3035 CHANDLER COMMUNITY CENTER 62505 DIANA UNGER INSTRUCTION FOR FENCING CAMPS AND CLASSES 5,106.50 62505 CHESS WIZARDS, INC.CHESS INSTRUCTION FOR CAMPS 1,892.80 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 110.25 65050 DELL COMPUTER CORP.24' MONITORS FOR CHANDLER 592.76 65110 BSN SPORTS SCOREBOARD FOR BASKETBALL 539.98 65110 WILL ENTERPRISES MARCH MADNESS T-SHIRTS 792.92 3035 CHANDLER COMMUNITY CENTER Total 9,035.21 3040 FLEETWOOD JOURDAIN COM CT 62225 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 218.14 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 53.97 62511 KEVIN SPARKMON SECURITY FOR PRIVATE AT FLEETWOOD-JOURDAIN 120.00 62511 KEVIN SPARKMON SECURITY FOR PRIVATE RENTAL 390.00 65040 LAUNDRY WORLD JANITORIAL SUPPLIES 40.00 65110 COMCAST CABLE CABLE SERVICE 109.49 3040 FLEETWOOD JOURDAIN COM CT Total 931.60 3055 LEVY CENTER SENIOR SERVICES 56045 ILLINOIS DEPT OF REVENUE *SALES TAX-MAR 2016 36.00 62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 107.00 62210 ALLEGRA PRINT & IMAGING QUARTERLY PRINTING OF LEVY NEWSLETTER 1,298.00 62210 ALLEGRA PRINT & IMAGING TAXI COUPON PRINTING 842.00 62505 KOPPEL, SOL D.PAYMENT FOR 5 WEEK BRIDGE CLASS 200.00 349 of 419 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2016 62505 SHARON ROSMAN FACILITATOR OF BOOK CLUB 300.00 62695 303 TAXI TAXI COUPON REIMBURSEMENT 13,698.00 62695 AMERICAN CHARGE SERVICE TAXI COUPON REIMBURSEMENT 630.00 65025 TAGS BAKERY PASTRIES FOR SPECIAL EVENT 188.70 65095 OFFICE DEPOT OFFICE SUPPLIES 267.95 3055 LEVY CENTER SENIOR SERVICES Total 17,567.65 3080 BEACHES 64015 NICOR UTILITIES 130.92 65040 LAPORT INC JANITORIAL SUPPLIES 465.97 65040 SUPERIOR INDUSTRIAL SUPPLY SUPPLIES 842.98 3080 BEACHES Total 1,439.87 3095 CROWN ICE RINK 62210 ALLEGRA PRINT & IMAGING PRINTING OF POSTERS 54.00 62245 JORSON & CARLSON ICE SCRAPER MAINTENANCE 35.49 62490 NAGASU, MIRAI SPRING SHOW GUEST SKATER 2,000.00 62495 ANDERSON PEST CONTROL PEST SERVICES 79.00 62505 GARY KANTOR MAGIC CLASS TEACHER 70.00 62508 LEVI, SHANNON BROOMBALL SCOREKEEPER 135.00 62508 CHAVANNES, SEBASTIEN BROOMBALL REFEREE 270.00 62508 SHAWN PFEIFFER BROOMBALL REFEREE 70.00 62508 MATTHEW LEVI BROOMBALL REFEREE 245.00 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 787.95 65050 BECKER ARENA PRODUCTS ICE SERVICING 472.11 65070 UNIFIRST CORPORATION JANITORIAL SUPPLIES 63.90 65095 ILLINOIS PAPER COMPANY COPY PAPER 538.00 65110 REVOLUTION, LLC COSTUMES 40.99 3095 CROWN ICE RINK Total 4,861.44 3100 SPORTS LEAGUES 65110 RUSSO POWER EQUIPMENT FIELD MARKING PAINT 1,360.00 65110 RUSSO POWER EQUIPMENT MARKING PAINT WHITE 324.00 65110 RUSSO POWER EQUIPMENT MARKING PAINT ORANGE 324.00 65110 RUSSO POWER EQUIPMENT PRODIAMINE 540.00 65110 RUSSO POWER EQUIPMENT TILLER FOR SPORT FIELDS 1,889.00 65110 SANTO SPORT STORE SUPPLIES 203.97 65110 MARTENSON TURF PRODUCTS, INC.LINE MARKING 456.00 3100 SPORTS LEAGUES Total 5,096.97 3215 YOUTH ENGAGEMENT DIVISION 62490 JAMES B. MORAN CENTER FOR YOUTH ADVOCACY CERTIFICATE OF REHABILITATION 30,000.00 3215 YOUTH ENGAGEMENT DIVISION Total 30,000.00 3225 GIBBS-MORRISON CULTURAL CENTER 62225 COMED UTILITIES 638.75 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 377.60 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 58.22 65050 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 254.00 3225 GIBBS-MORRISON CULTURAL CENTER Total 1,328.57 3605 ECOLOGY CENTER 62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS ECOLOGY 107.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 64.97 65040 LAPORT INC JANITORIAL SUPPLIES 45.36 3605 ECOLOGY CENTER Total 217.33 3610 ECO-QUEST DAY CAMP 62507 NORTHWEST PASSAGE ECO-EXPLORER CAMP OVERNIGHT TRIP TO DEVILS LAKE WI 7,675.00 3610 ECO-QUEST DAY CAMP Total 7,675.00 3710 NOYES CULTURAL ARTS CENTER 62518 ALARM DETECTION SYSTEMS, INC.QUARTERLY ALARM CHARGES 277.50 3710 NOYES CULTURAL ARTS CENTER Total 277.50 3720 CULTURAL ARTS PROGRAMS 62506 NORTHWESTERN UNIVERSITY WORK STUDY PAYMENT ~ ARTS 1,170.00 65095 OFFICE DEPOT OFFICE SUPPLIES 86.75 3720 CULTURAL ARTS PROGRAMS Total 1,256.75 4105 PUBLIC WORKS AGENCY ADMIN 52130 GARRETT BECKER RESIDENTIAL PERMIT / VISITOR PASS REFUND 2.00 62275 ON TRACK FULFILLMENT INC.MAIL CARRIER SERVICE FOR EVANSTON LIFE MAGAZINE 325.00 65515 KETTELKAMP & KETTELKAMP LANDSCAPE ARCTH.PRESENTATION DRAWINGS FOR UNION PACIFIC BRIDGE 1,545.99 4105 PUBLIC WORKS AGENCY ADMIN Total 1,872.99 4320 FORESTRY 65005 THE MULCH CENTER TOP SOIL 430.00 4320 FORESTRY Total 430.00 4400 CAPITAL PLANNING & ENGINEERING 62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 351.00 62235 MASTER GRAPHICS SERVICE MAINTENANCE AGREEMENT FOR PWA PLOTTER 960.00 62315 FEDERAL EXPRESS CORP.SHIPPING 21.77 4400 CAPITAL PLANNING & ENGINEERING Total 1,332.77 4520 TRAF. SIG.& ST LIGHT MAINT 65070 GRAYBAR ELECTRIC DOWNTOWN STREETLIGHT FIXTURES 1,853.84 65070 ELCAST LIGHTING STREETLIGHT FIXTURE REPAIR 1,500.00 65115 TRAFFIC CONTROL & PROTECTION, INC.PURCHASE OF 200 10' SIGN POSTS 2,520.00 4520 TRAF. SIG.& ST LIGHT MAINT Total 5,873.84 450 of 419 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2016 4550 MAINT-SNOW & ICE 65015 MORTON SALT ROCK SALT 157,160.48 65015 MORTON SALT SALT PURCHASE 51,052.12 4550 MAINT-SNOW & ICE Total 208,212.60 100 GENERAL FUND Total 699,823.17 175 GENERAL ASSISTANCE FUND 4605 GENERAL ASSISTANCE ADMIN 62210 ALLEGRA PRINT & IMAGING PRINTING SERVICES 156.00 62380 CHICAGO OFFICE TECHNOLOGY GROUP COPY MACHINE SUPPLIES 544.73 62490 OAKTON COMMUNITY COLLEGE GED REGISTRATION 5 STUDENTS 60.00 65095 XEROX CORPORATION COPY MACHINE SUPPLIES 731.80 4605 GENERAL ASSISTANCE ADMIN Total 1,492.53 175 GENERAL ASSISTANCE FUND Total 1,492.53 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 62509 SUNGARD PUBLIC SECTOR, INC.MAINTENANCE 2,927.13 62509 PROGRESSIVE INTELLIGENCE TECHNOLOGIES SOFTWARE RENEWAL 4,043.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 748.97 65085 CHICAGO COMMUNICATIONS, LLC.CONSOLE REPAIR 290.00 65095 HENRY SCHEIN / EASY DENTAL CAVICIDE TOWELETTE 188.40 65625 DELL COMPUTER CORP.5 DESKTOP PC FOR 911 8,691.55 5150 EMERGENCY TELEPHONE SYSTM Total 16,889.05 205 EMERGENCY TELEPHONE (E911) FUND Total 16,889.05 215 CDBG FUND 5187 REHAB CONSTRUCTION ADMIN 62490 COOK COUNTY RECORDER OF DEEDS RECORDINGS 80.00 62490 EQUIFAX CREDIT CREDIT REPORT-1625 FOWLER 5.44 5187 REHAB CONSTRUCTION ADMIN Total 85.44 5220 CDBG ADMINISTRATION 62210 ALLEGRA PRINT & IMAGING PRINTING SERVICES 78.00 5220 CDBG ADMINISTRATION Total 78.00 215 CDBG FUND Total 163.44 220 CDBG LOAN 5280 CD LOAN 62490 CHICAGO TITLE INSURANCE TITLE SERVICE 140.00 65535 FEDERAL EXPRESS CORP.SHIPPING 54.09 65535 STAT ANALYSIS CORPORATION LEAD TESTING-R-1138 POYSER 21.00 65535 STAT ANALYSIS CORPORATION LEAD TESTING-R-1147 SULLIVAN 28.00 65535 VALUE REMODELING INC HOUSING REHAB-R-1139-DEPLUZER 3,400.00 65535 VALUE REMODELING INC REMODELING-R-1149-RIMLAND 34,746.00 65535 BEST 1 BUILT CONSTRUCTION SERVICE-R-1138-POYSER 2,300.00 65535 BEST 1 BUILT CONSTRUCTION SERVICE-R-1147-SULLIVAN 12,000.00 5280 CD LOAN Total 52,689.09 220 CDBG LOAN Total 52,689.09 225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 62490 ALLEGRA PRINT & IMAGING BUSINESS CARDS- ED SPECIALIST 39.00 62662 EVANSTON PHOTOGRAPHIC STUDIOS EVANSTON BLACK BUSINESS OWNERS GROUP PHOTO 100.00 533001 62662 PLANTINGS *SIDEWALK PLANTERS-MAIN/DEMPSTER SSA 7,500.00 5300 ECON. DEVELOPMENT FUND Total 7,639.00 225 ECONOMIC DEVELOPMENT FUND Total 7,639.00 240 HOME FUND 5430 HOME FUND 65535 CONNECTIONS FOR THE HOMELESS 2016 TBRA PROGRAM 8,906.81 5430 HOME FUND Total 8,906.81 240 HOME FUND Total 8,906.81 250 AFFORDABLE HOUSING FUND 5465 AFFORDABLE HOUSING 62490 GOSS & ASSOCIATES, INC.HANDYMAN PROGRAM 1,724.97 5465 AFFORDABLE HOUSING Total 1,724.97 250 AFFORDABLE HOUSING FUND Total 1,724.97 330 HOWARD-RIDGE TIF FUND 5860 HOWARD RIDGE TIF 56010 TMQ GROUP LLC MONTHLY RENT-POLICE OUTPOST JUNE 1,000.00 64015 NICOR UTILITIES 227.47 5860 HOWARD RIDGE TIF Total 1,227.47 330 HOWARD-RIDGE TIF FUND Total 1,227.47 551 of 419 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2016 415 CAPITAL IMPROVEMENTS FUND 4150 CAPITAL PROJECTS 415555 62185 COMMUNITY COUNSELLING SERVICE FUNDRAISING CONSULTING SERVICES FOR ROBERT CROWN CENTER 35,000.00 4150 CAPITAL PROJECTS Total 35,000.00 4115 2015 BOND PROJECTS 416455 65515 IL DEPT OF TRANSPORTATION LADD ARBORETUM BIKE PATH 88,265.20 415179 65515 MCGUIRE ENGINEERS, INC.ENGINEERING SERVICES-1318 ELMWOOD AVE 4,306.47 415855 65515 ESI CONSULTANTS, LTD EMERSON/RIDGE/GREENBAY PHASE II SERVICES RFQ13-12 23,182.08 4115 2015 BOND PROJECTS Total 115,753.75 4116 2016 BOND PROJECTS 415555 62185 COMMUNITY COUNSELLING SERVICE FUNDRAISING CONSULTING SERVICES FOR ROBERT CROWN CENTER 35,000.00 416511 65515 V3 COMPANIES ALLEY PAVING PROGRAM-TOPOGRAPHIC SURVEY & BASE DRAWINGS 7,550.00 4116 2016 BOND PROJECTS Total 42,550.00 415 CAPITAL IMPROVEMENTS FUND Total 193,303.75 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 62603 MOTIVATE INTERNATIONAL, INC.PURCHASE & INSTALLATION- 10 DIVVY STATIONS 40,634.35 7005 PARKING SYSTEM MGT Total 40,634.35 7015 PARKING LOTS & METERS 62230 ALL AMERICAN SIGN COMPANY CHURCH, MAPLE, AND SHERMAN PLAZA PARKING GARAGES 1,290.00 62375 CTA/AB MONTHLY RENT LOT 19-BENSON-CHURCH TO UNIVERSITY PLACE APR 16 990.00 7015 PARKING LOTS & METERS Total 2,280.00 7025 CHURCH STREET GARAGE 53515 KUDANIAN, GERALD ACCESS CARD DEPOSIT REFUND - CHRCH ST SELF PARK # 3088 25.00 53515 PASCAL BERTHOUMIIEUX ACCESS CARD DEPOSIT REFUND - CHRCH ST SELF PARK # 969 25.00 53515 JOHN SANDERS ACCESS CARD DEPOSIT REFUND - CHRCH ST SELF PARK # 606 25.00 53515 ISABEL SEIDEL ACCESS CARD DEPOSIT REFUND - CHRCH ST SELF PARK # 582 25.00 53515 DAVID SLAVICK ACCESS CARD DEPOSIT REFUND - CHRCH ST SELF PARK # 335 25.00 53515 SUSAN CADY ACCESS CARD DEPOSIT REFUND - CHRCH ST SELF PARK # 65 25.00 53515 CHRISTIAN C. PAPPAS ACCESS CARD DEPOSIT REFUND - CHRCH ST SELF PARK # 511 25.00 53515 STEVE MARKIN ACCESS CARD DEPOSIT REFUND - CHRCH ST SELF PARK # 3242 25.00 53515 JACK GROSS ACCESS CARD DEPOSIT REFUND - CHRCH ST SELF PARK # 145 25.00 53515 MOHAMMAD BASHA ACCESS CARD DEPOSIT REFUND - CHRCH ST SELF PARK # 3349 25.00 53515 MARCIA MELAMED ACCESS CARD DEPOSIT REFUND - CHRCH ST SELF PARK # 1180 25.00 53515 JEFF RICE ACCESS CARD DEPOSIT REFUND - CHRCH ST SELF PARK # 299 25.00 53515 MONIKA VASZI ACCESS CARD DEPOSIT REFUND - CHRCH ST SELF PARK # 381 25.00 53515 KYLEE RABY ACCESS CARD DEPOSIT REFUND - CHRCH ST SELF PARK # 2880 25.00 53515 EUGENIO URBINA ACCESS CARD DEPOSIT REFUND - CHRCH ST SELF PARK # 4098 25.00 53515 JEREMY HURD ACCESS CARD DEPOSIT REFUND - CHRCH ST SELF PARK # 227 25.00 53515 KYUNGHEE RUETTEN ACCESS CARD DEPOSIT REFUND - CHRCH ST SELF PARK # 3390 25.00 53515 RYAN WITMER C/O LAUREN IVANCEVIC ACCESS CARD DEPOSIT REFUND - CHRCH ST SELF PARK # 405 25.00 62425 OTIS ELEVATOR COMPANY CHURCH ST. - HOISTWAY ACCESS FOR STAFF 368.75 64505 CALL ONE COMMUNICATION CHARGES 829.35 7025 CHURCH STREET GARAGE Total 1,648.10 7036 SHERMAN GARAGE 53515 TERRY, KEITH ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3543 25.00 53515 KORDELUK, ELIZABETH ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2717 25.00 53515 JOHNSON, CANDICE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2709 25.00 53515 RADULOVIC, DEJAN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2857 25.00 53515 LIU, ERIC ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 386 25.00 53515 WHITE, SARAH ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 58091 25.00 53515 ASKIN, METIN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 866 25.00 53515 SAMUEL R. LISTOPAD II ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 588 25.00 53515 GARU ZURAWSKI ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1211 25.00 53515 EDWARD W. HORNER JR.ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK #933 25.00 53515 JESSICA MORROW ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3288 25.00 53515 JOHN CICCARELLI ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 58251 25.00 53515 JOSIE ESTEPA ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1626 25.00 53515 ROB POLERETZKY ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3671 25.00 53515 JOHN LYNCH ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1466 25.00 53515 JUDY PUTRUS ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3174 25.00 53515 MONICA DIERCKS ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 4159 25.00 53515 TASNIM KAZJ ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1087 25.00 53515 ANTHONY MASSIH ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1577 25.00 53515 AMBER HARNEN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1694 25.00 53515 DESMOND THOMAS ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2797 25.00 53515 MARK SPARKS ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2860 25.00 53515 MARK EGMON ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 4079 25.00 53515 MARIANA BORBA ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3015 25.00 53515 JIYAO GUO ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3522 25.00 53515 BENJAMIN BUCIOR ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3078 25.00 53515 RAJASEKHARU NALLAPANENI ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1952 25.00 53515 JACK LOWRIE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 4077 25.00 53515 SHIRLEY COHEN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 285 25.00 53515 PING WU ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 5879 25.00 53515 KAITLIN MOORE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1357 25.00 53515 XIAOCHEN REN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 877 25.00 53515 ANNE MARIE MCMICHAEL ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2004 25.00 53515 ANDREW MLYNIEC ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2714 25.00 53515 KATHRYN DARK ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3225 25.00 53515 ISAAC BLOOM ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 761 25.00 53515 LEIGH ANN ADKISSON ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 858 25.00 53515 CLAUDIA I. CASCO ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1840 25.00 53515 JORDANA BINSTOCK ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2679 25.00 652 of 419 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2016 53515 WEN LIN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1289 25.00 53515 AKI TAIIRA ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1704 25.00 53515 LAKESIDE PUBLISHING COMPANY ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2733, 2748 50.00 53515 NADINE KERSEE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3288 25.00 53515 RICH LAVIGNE ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3381 25.00 53515 ANTHONY PARCELLI ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1700 25.00 53515 CODY REEVES ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1627 25.00 53515 UNGANBAYAR URJINBADAM ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3119 25.00 53515 JIANLIANG CHEN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 58321 25.00 53515 LISA SANDBERG ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 58371 25.00 53515 LAO SZE CHUAN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2842, 2844 50.00 53515 RANDY PARKS ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3062 25.00 53515 KOLBROOK DESIGN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 877, 3055 50.00 53515 LIVEWATCH SECURITY ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 4073 25.00 53515 ALEX BENJAMIN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 58391 25.00 53515 AMDREW KOMAROW ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 58671 25.00 53515 JOAN HICKMAN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1891 25.00 53515 TAMARA C. PEDEN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 58571 25.00 53515 FSP 909 DAVIS ST. LLC/FRANKLIN ST. PROPERTIES ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK VARIOUS 400.00 53515 CHRISTOPHER ROSINSKI ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1156 25.00 53515 DANIEL ANGLES ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 58261 25.00 53515 MOHAMMAD T. TAKHTECHNAN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 386 25.00 53515 SALMA SHAKOUR ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1621 25.00 53515 ALEXANDRA BALLOU ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3325 25.00 53515 SEAN A. GILLIES ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 150 25.00 53515 JENNINGS REALTY INC.ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 290 25.00 53515 WENDY KROMASH ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2770 25.00 53515 ROBERT ZUPINSKI ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1548 25.00 53515 KRUPAL MAITY ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2806 25.00 53515 EMILY BIRNBERG ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1275 25.00 53515 ALAN SOLEMAN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 20 25.00 53515 PAUL GUSTEK ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3004 25.00 53515 CASSIA CEARLEY ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1609 25.00 53515 CHRISTOPHER NESLER ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1111 25.00 53515 JUAN SINTES ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2833 25.00 53515 JOHN LYNCH ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 216 25.00 53515 LAUREL SINDELAR ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 314 25.00 53515 JONATHAN BOOTH ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 199 25.00 53515 RHETT RINGERING ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1315 25.00 53515 TIMUR FURMANOV ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 324 25.00 53515 RENA RUTH ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 4087 25.00 53515 EMILY BOLD ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1584 25.00 53515 ANDY STECKLING ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3590 25.00 53515 REGINA R. BABAYAN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2718 25.00 53515 TAK HEI CHAN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2318 25.00 53515 LATISHA HARDY ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1707 25.00 53515 NICHOLAS PIPIKIOS ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3413 25.00 53515 JAKIA KHANAM ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 3766 25.00 53515 BENITA DELGADO ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2058 25.00 53515 MARIA C. CARBAJAL ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 2052 25.00 53515 MAX SHAPEY ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 983 25.00 53515 CHAOJUN YU ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 1686 25.00 53515 SANDY CHEN ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK # 304811 25.00 53515 ACQUIRENT ACCESS CARD DEPOSIT REFUND - SHERMAN AVE SELF PARK VARIOUS 75.00 62509 SIMPLEX GRINNELL ADDITIONAL PARTS AND LABOR NOT COVERED BY SERVICE AGREEMENT 1,178.35 64505 CALL ONE COMMUNICATION CHARGES 1,843.51 7036 SHERMAN GARAGE Total 5,846.86 7037 MAPLE GARAGE 53515 LINLING NAVARRO ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 1632 25.00 53515 DAVID PATE ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 1525 25.00 53515 STEFAN MAISNIER ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 3229 25.00 53515 KAILONG JIN ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 1416 25.00 53515 JIAN GONG ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 1889 25.00 53515 ARAMARK ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #1132 25.00 53515 TOM KESTLAR ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK #1568 25.00 53515 HEIDI MASON ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 1254 25.00 53515 ASHLEY KLEIN ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 2991 25.00 53515 KYLE PEARSON ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 1647 25.00 53515 KRISTINA M. WELCH ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 1575 25.00 53515 PENG MENG ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 1723 25.00 53515 ELLE MUELLER ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 3777 25.00 53515 CATHERINE N. HUNTER ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 3292 25.00 53515 VERONIKA FISH ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 2545 25.00 53515 TOM COHEN ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 2545 25.00 53515 SHIYU CHEN ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 1498 25.00 53515 MARK KOCOUR ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 3244 25.00 53515 NICOLE BRAWN ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 3618 25.00 53515 OSCAR LUCIANO JR.ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 3739 25.00 53515 WHITNEY LAWRENCE ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 1659 25.00 53515 LAURIE MAHONEY ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 2993 25.00 53515 JACOB SAMSON ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 3318 25.00 53515 ROSS UPDERGRAFF ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 3748 25.00 53515 TRACY THOMPSON ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 1584 25.00 53515 RICHARD DUX ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 1188 25.00 53515 HARRY POPPICK ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 1394 25.00 53515 RAJESH PESALA ACCESS CARD DEPOSIT REFUND - MAPLE AVE SELF PARK # 1185 25.00 62425 OTIS ELEVATOR COMPANY RESET AND REPAIR FIREMAN'S SERVICE - MAPLE 432.22 64015 NICOR UTILITIES 85.87 64505 CALL ONE COMMUNICATION CHARGES 1,277.36 7037 MAPLE GARAGE Total 2,495.45 505 PARKING SYSTEM FUND Total 52,904.76 753 of 419 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2016 510 WATER FUND 4200 WATER PRODUCTION 56140 ILLINOIS DEPT OF REVENUE *SALES TAX-MAR 2016 356.00 56140 KOZIURA CONSTRUCTION REFUND: BUILDING PERMIT 816.41 56141 KOZIURA CONSTRUCTION REFUND: BUILDING PERMIT 401.00 56145 NATIONAL POWER RODDING CORP.REFUND : FIRE HYDRANT DEPOSIT 300.00 56145 KOZIURA CONSTRUCTION REFUND: BUILDING PERMIT 735.00 56145 SHERIDAN PLUMBING AND SEWER REFUND : FIRE HYDRANT DEPOSIT 300.00 62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS-WATER BUREAU CHIEF 39.00 4200 WATER PRODUCTION Total 2,947.41 4208 WATER BILLING 64540 VERIZON WIRELESS COMMUNICATION CHARGES 118.38 4208 WATER BILLING Total 118.38 4210 PUMPING 64005 COMED UTILITIES 65.20 64505 CALL ONE COMMUNICATION CHARGES 179.78 4210 PUMPING Total 244.98 4220 FILTRATION 62465 EUROFINS EATON ANALYTICAL FY2016 LABORATORY TESTING-ROUTINE COMPLIANCE 570.00 65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE (PER SPEC)2,528.00 4220 FILTRATION Total 3,098.00 4540 DISTRIBUTION MAINTENANCE 62210 ON TRACK FULFILLMENT INC.RPZ MAILING CARDS 75.00 62275 ON TRACK FULFILLMENT INC.RPZ MAILING CARDS 48.96 4540 DISTRIBUTION MAINTENANCE Total 123.96 510 WATER FUND Total 6,532.73 513 WATER DEPR IMPRV & EXTENSION FUND 7330 WATER FUND DEP, IMP, EXT 733092 62145 TANK INDUSTRY CONSULTANTS ENGINEERING SERVICES-STANDPIPE PAINTING (RFP 13-61)4,118.41 733092 65515 AMERICAN SUNCRAFT CO., INC.REPAIR & REPAINTING OF THE NORTH & SOUTH STANDPIPES 269,196.09 7330 WATER FUND DEP, IMP, EXT Total 273,314.50 513 WATER DEPR IMPRV & EXTENSION FUND Total 273,314.50 515 SEWER FUND 4530 SEWER MAINTENANCE 65055 G & L CONTRACTORS, INC 2016 GRANULAR MATERIALS 4,500.00 4530 SEWER MAINTENANCE Total 4,500.00 515 SEWER FUND Total 4,500.00 520 SOLID WASTE FUND 4310 RECYCLING AND ENVIRONMENTAL MAIN 56155 ILLINOIS DEPT OF REVENUE *SALES TAX-MAR 2016 57.00 62390 LAKESHORE WASTE SERVICES, LLC REFUSE COLLECTION FOR CONDOMINIUMS 34,824.16 62405 SOLID WASTE AGENCY NORTHERN COOK SWANCC - OPERATIONS AND MAINTENANCE TRANSFER FEES 58,818.62 62415 GROOT RECYCLING & WASTE SERVICES RESIDENTIAL SOLID WASTE COLLECTION 412,507.35 62415 GROOT RECYCLING & WASTE SERVICES YARD WASTE COLLECTION 85,478.00 62415 COLLECTIVE RESOURCE INC.COLLECTION OF PLASTIC FILM MATERIAL AT CITY FACILITIES 164.00 4310 RECYCLING AND ENVIRONMENTAL MAIN Total 591,849.13 520 SOLID WASTE FUND Total 591,849.13 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 64505 CALL ONE COMMUNICATION CHARGES 555.12 7705 GENERAL SUPPORT Total 555.12 7710 MAJOR MAINTENANCE 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 481.58 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 219.89 65015 1ST AYD CORPORATION HEAVY DUTY ULTRA WIPE WIPERS 382.61 65035 CITY WELDING SALES & SERVICE INC.WELDING GASES 288.90 65035 MANSFIELD OIL COMPANY 7000 GAL B20 DIESEL 10,059.14 65035 MANSFIELD OIL COMPANY 8004 UNLEADED FUEL 13,270.71 65060 CUMBERLAND SERVICENTER ACCELERATOR PEDAL ASSY 615.36 65060 CUMBERLAND SERVICENTER AIR SEAT VALVE 136.51 65060 CUMBERLAND SERVICENTER CABIN AIR FILTER 270.70 65060 CUMBERLAND SERVICENTER FUEL GAUGE 85.90 65060 CUMBERLAND SERVICENTER GAUGE, FUEL 72.90 65060 CUMBERLAND SERVICENTER TRUCK #716 REPAIRS TO REFUSE 3,570.67 65060 CUMMINS N POWER, LLC.#533 OIL LEAK REPAIRS 2,963.35 65060 CUMMINS N POWER, LLC.#721 TUBE FUEL SUPPLY 45.83 65060 DUXLER TIRE & CAR CENTER #2000 NEW TIRES ALIGNMENT 150.28 65060 DUXLER TIRE & CAR CENTER #250 ALIGNMENT 69.00 65060 GROVER WELDING COMPANY #516 WELDING REPAIRS 541.20 65060 GROVER WELDING COMPANY #526 WELDING REPAIRS 536.40 65060 GROVER WELDING COMPANY #571 WELDING REPAIRS 437.85 65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING & SIRENS 2016 1,482.50 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 5 NEW BATTERIES 558.99 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERIES 354.32 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO M-6 MOTORCYCLE STOCK 230.85 854 of 419 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2016 65060 LEACH ENTERPRISES, INC.EATON KIT 33.02 65060 MONROE TRUCK EQUIPMENT GAUGE, SIGHT ZIN 83.00 65060 NORTH SHORE TOWING #505 TOW TO G.M.F.95.00 65060 NORTHWEST TRUCKS INC #719 DOZER GASKET 30.26 65060 NORTHWEST TRUCKS INC #719 DOZING INJECTOR 341.53 65060 NORTHWEST TRUCKS INC #719 GASKET 5.86 65060 NORTHWEST TRUCKS INC #719 SENSOR 112.53 65060 NORTHWEST TRUCKS INC #719 TEMP SENSORS 283.24 65060 NORTHWEST TRUCKS INC FREIGHT 10.00 65060 PATTEN INDUSTRIES #683 6,000 HR SERVICE & REPAIRS GRADER..5,211.08 65060 PATTEN INDUSTRIES #683 WINDSHIELD 566.31 65060 SPRING ALIGN #322 SPRING REPAIRS 2,906.57 65060 SPRING ALIGN #583 SPRING REPAIRS 1,225.27 65060 STANDARD EQUIPMENT COMPANY #668 ANNUAL INSPECTION/ REPAIRS 19,809.22 65060 STANDARD EQUIPMENT COMPANY BRKT-MIRROR 123.48 65060 WESTMONT AUTO PARTS #164 OIL PAN 107.86 65060 WARREN'S SHELL SERVICE #2015 REPAIR 85.00 65060 WARREN'S SHELL SERVICE OUTSIDE REPAIR 45.00 65060 INTERSTATE POWER SYSTEMS, INC.LUBE OIL 48.13 65060 GLOBAL EMERGENCY PRODUCTS, INC.#312 BELT 69.14 65060 GLOBAL EMERGENCY PRODUCTS, INC.#322 VALVE SHUT OFF HEATER 37.33 65060 GLOBAL EMERGENCY PRODUCTS, INC.#323 BRAKE SEALS 196.20 65060 GLOBAL EMERGENCY PRODUCTS, INC.#524 SWITCH JOY STICK-MIRROR 111.58 65060 GLOBAL EMERGENCY PRODUCTS, INC.3 STANCHION END 77.26 65060 GLOBAL EMERGENCY PRODUCTS, INC.312 HANDLE 103.69 65060 GLOBAL EMERGENCY PRODUCTS, INC.LIGHT MARKER 51.19 65060 GLOBAL EMERGENCY PRODUCTS, INC.REPAIRS TO EFD #324 2,622.09 65060 GLOBAL EMERGENCY PRODUCTS, INC.VALVE SHUTOFF HEATER 24.44 65060 BILL'S AUTO & TRUCK REPAIR #449 ENTRY DOOR REPAIR 761.99 65060 ULINE NITRILE GLOVES 229.17 65060 CARQUEST EVANSTON #164 WATER PUMP 52.78 65060 CARQUEST EVANSTON #170 CALIPER BOOT 38.96 65060 CARQUEST EVANSTON #250 SEAL 20.78 65060 CARQUEST EVANSTON #568 AIR FILTER 29.37 65060 CARQUEST EVANSTON #569 STARTER 131.51 65060 CARQUEST EVANSTON DISC BRAKE CALIPER LUBE 77.21 65060 CARQUEST EVANSTON OIL COOLER LINE 50.44 65060 CARQUEST EVANSTON RETURN: OIL/FUEL/AIR FILTER -185.67 65060 GOLF MILL FORD #159 RADIATOR 235.56 65060 GOLF MILL FORD #16 RUNNING BOARD 1,425.39 65060 GOLF MILL FORD #170 CALIPER BOOT 65.92 65060 GOLF MILL FORD #170 RETAINER NUT 3.06 65060 GOLF MILL FORD #170 TIE ROD ENDS 275.94 65060 GOLF MILL FORD #250 BRAKES 824.20 65060 GOLF MILL FORD #48 TURN SIGNAL ASSY 585.77 65060 GOLF MILL FORD #505 REPAIRS 144.00 65060 GOLF MILL FORD #58 LIGHT ASSY 348.52 65060 GOLF MILL FORD #71 CABLE 44.03 65060 GOLF MILL FORD 3 WHEELS 537.24 65060 GOLF MILL FORD GASKET 18.84 65060 GOLF MILL FORD RESV TANK #159 86.29 65060 GOLF MILL FORD RETURN: RADIATOR -235.56 65060 R.N.O.W., INC.WINCH CABLE 565.61 65060 WENTWORTH TIRE SERVICE RECAP TIRES 291.00 65060 WENTWORTH TIRE SERVICE TIRE REPAIR 143.00 65060 WENTWORTH TIRE SERVICE TIRE SERVICE 430.00 65060 ORLANDO AUTO TOP 2001 F-350 REBUILD SEAT 650.00 65060 ORLANDO AUTO TOP 2006 E350 REBUILD BUCKET SEAT 225.00 65060 CHICAGO PARTS & SOUND, LLC #68 VALVE ASSY 237.29 65060 CHICAGO PARTS & SOUND, LLC BRAKE PARTS 393.12 65060 CHICAGO PARTS & SOUND, LLC BRAKE SUPPLIES 361.52 65060 CHICAGO PARTS & SOUND, LLC IDS FOR SHOP 1,249.00 65060 CHICAGO PARTS & SOUND, LLC ROTOR ASY 85.64 65060 CHICAGO PARTS & SOUND, LLC TPMS SENSOR 326.76 65060 ADVANCED PROCLEAN INC.POWER WASHING 992.55 65060 APC STORES, INC., DBA BUMPER TO BUMPER #444 WIPER BLADES 21.98 65060 APC STORES, INC., DBA BUMPER TO BUMPER 6WIRE CONNECTOR 35.34 65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTER 26.38 65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTERS 58.84 65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR/FUEL FILTER 240.50 65060 APC STORES, INC., DBA BUMPER TO BUMPER HD WIPER BLADE 95.94 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #315 WINDOW MOTOR 115.41 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #625 HORN KIT 87.76 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #721 FUEL PUMP REFUSE 2,401.64 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #721 FUEL SUPPLY TUBES 935.60 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC DOOR SEAL 141.96 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC RETURN: CORE -718.20 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC RETURN: UPPER TAIL PIPE -367.56 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC RETURN: PUMP KIT -1,520.03 65065 WENTWORTH TIRE SERVICE 16 NEW TIRES 5,168.80 65065 WENTWORTH TIRE SERVICE 4 NEW TIRES 450.44 65065 WENTWORTH TIRE SERVICE 8 NEW TIRES 1,393.31 65065 WENTWORTH TIRE SERVICE NEW TIRES 1,009.00 7710 MAJOR MAINTENANCE Total 92,334.06 600 FLEET SERVICES FUND Total 92,889.18 601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 62375 UNITED RENTALS ROLLER RENTAL 2,907.70 65550 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING & SIRENS 2016 1,482.50 7780 VEHICLE REPLACEMENTS Total 4,390.20 601 EQUIPMENT REPLACEMENT FUND Total 4,390.20 955 of 419 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2016 605 INSURANCE FUND 7801 EMPLOYEE BENEFITS 66054 SENIORS CHOICE SENIOR CHOICE INSURANCE MONTHLY INVOICE 1,646.36 7801 EMPLOYEE BENEFITS Total 1,646.36 605 INSURANCE FUND Total 1,646.36 700 FIRE PENSION FUND 8000 FIREFIGHTERS' PENSION 61755 DILLON, PATRICK J *REIMBURSEMENT: NCPERS CONFERENCE 2016 3,571.60 8000 FIREFIGHTERS' PENSION Total 3,571.60 700 FIRE PENSION FUND Total 3,571.60 Grand Total 2,015,457.74 1056 of 419 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2016 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT GENERAL 100.21705 VARIOUS RECTRAC REFUNDS 1,175.00 2315.53675 VARIOUS AMBULANCE REFUNDS 1,632.27 2,807.27 INSURANCE VARIOUS IPBC HEALTH INSURANCE PREMIUM 1,041,320.34 VARIOUS VARIOUS WORKERS COMP 10,346.70 VARIOUS VARIOUS WORKERS COMP 45,120.93 VARIOUS VARIOUS CASUALTY 22,247.43 VARIOUS VARIOUS CASUALTY 25,987.60 1,145,023.00 SEWER 7580.68305 IEPA LOAN DISBURSEMENT SEWER FUND 66,000.24 66,000.24 WATER 7133.68305 IEPA LOAN DISBURSEMENT WATER FUND 33,752.41 33,752.41 VARIOUS VARIOUS TWIN EAGLE NATURAL GAS-MARCH, 2016 21,009.62 21,009.62 1,268,592.54 Grand Total 3,284,050.28 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE 1157 of 419 Bank of America Statement for the Period ending March 31, 2016REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTERJEWEL #3428 $ 58.04 03/01/201664505 TELECOMMUNICATIONS CARRIER LINE CH 311 ANNV. CAKE & UTENSILS311 CENTERLEMOI ACE HARDWARE $ 1.98 03/23/201664505 TELECOMMUNICATIONS CARRIER LINE CH 311 KEY RING FOR ALLEY MAPS311 CENTERWPY ONEREACH $ 127.00 03/21/201664505 TELECOMMUNICATIONS CARRIER LINE CH 311 LIVE TEXT MONTHLY FEE311 CENTERPOTBELLY #5 $ 49.94 03/23/201664505 TELECOMMUNICATIONS CARRIER LINE CH 311 LUNCH MEETING CITY OF AURORA311 CENTERSNAPENGAGE CHAT $ 49.00 03/15/201664505 TELECOMMUNICATIONS CARRIER LINE CH 311 MONTHLY FEE LIVE CHAT311 CENTERWALGREENS #15364 $ 3.67 03/01/201664505 TELECOMMUNICATIONS CARRIER LINE CH 311 PHOTOS311 CENTERDOLRTREE 6267 00062679 $ 4.00 03/04/201664505 TELECOMMUNICATIONS CARRIER LINE CH 311 THANK YOU NOTES.311 CENTERSQ BENNISON'S BAKE $ 17.52 03/14/201664505 TELECOMMUNICATIONS CARRIER LINE CH 311 VISIT WITH CHILD CARE NETWORKADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 221.76 03/18/201665050 BUILDING MAINTENANCE MATERIAL 2 CANS OF 410A REFRIGERATION TRUCK STOCKADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 45.83 03/14/201665050 BUILDING MAINTENANCE MATERIAL AC SUPPLIES FOR ANIMAL SHELTERADMIN SVCS/ FACILITIESSOUTHSIDE CONTROL $ 323.50 03/11/201665050 BUILDING MAINTENANCE MATERIAL ACUATORS FOR LIBRARY BASEMENTADMIN SVCS/ FACILITIESSOUTHSIDE CONTROL $ 323.50 03/14/201665050 BUILDING MAINTENANCE MATERIAL ACUATORS FOR LIBRARY BASEMENT EXHAUSTADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 7.27 03/14/201665050 BUILDING MAINTENANCE MATERIAL ANIMAL SHELTER HEAT PUMP HARDWAREADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 40.74 03/11/201665050 BUILDING MAINTENANCE MATERIAL ANIMAL SHELTER HEAT PUMP MOUNTING HARDWAREADMIN SVCS/ FACILITIESPAYPAL HARDWARESAL $ 57.98 03/21/201665050 BUILDING MAINTENANCE MATERIAL ANIMAL SHELTER HEAT TRACE HEAT PUMP DRAINADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 238.60 03/25/201665050 BUILDING MAINTENANCE MATERIAL ANIMAL SHELTER MATERIALS FOR SHEDADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 124.85 03/17/201665050 BUILDING MAINTENANCE MATERIAL ANIMAL SHELTER SHEDADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 80.37 03/21/201665050 BUILDING MAINTENANCE MATERIAL ANIMAL SHELTER SHEDADMIN SVCS/ FACILITIESCONNEXION $ 114.82 03/22/201665050 BUILDING MAINTENANCE MATERIAL ANIMAL SHELTER SHEDADMIN SVCS/ FACILITIESSTANDARD PIPE $ 100.24 03/04/201665050 BUILDING MAINTENANCE MATERIAL ANIMAL SHELTER SUPPLIESADMIN SVCS/ FACILITIESAPL ITUNES.COM/BILL $ 8.49 03/08/201665085 MINOR EQUIP & TOOLSAPP FOR GPS ON PHONESADMIN SVCS/ FACILITIESCONNEXION $ 549.85 03/02/201665050 BUILDING MAINTENANCE MATERIAL BALLASTADMIN SVCS/ FACILITIESDRAPERY CENTER INC $ 238.00 03/03/201665050 BUILDING MAINTENANCE MATERIAL BLINDS FOR ANDERSONADMIN SVCS/ FACILITIESPEERLESS FENCE $ 250.00 03/03/201665050 BUILDING MAINTENANCE MATERIAL BUILDING MAINTENANCE SUPPLIESADMIN SVCS/ FACILITIESAMAZON.COM $ 179.82 03/30/201665095 OFFICE SUPPLIESCAR CHARGERS FOR FIELD STAFFADMIN SVCS/ FACILITIESCENTRAL RUG 1 $ 170.00 03/30/201665050 BUILDING MAINTENANCE MATERIAL CARPET GLUE FOR ZONING OFFICEADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 262.00 03/25/201665050 BUILDING MAINTENANCE MATERIAL CEILING FOR PD ROLL CALL ROOMADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 317.00 03/28/201665050 BUILDING MAINTENANCE MATERIAL CEILING FOR PD ROLL CALL ROOMADMIN SVCS/ FACILITIESOFFICE DEPOT #510 $ 102.40 03/28/201665050 BUILDING MAINTENANCE MATERIAL CELL PHONE FOR VANADMIN SVCS/ FACILITIESALLIANCE GROUP INC $ 1,297.54 03/14/201665050 BUILDING MAINTENANCE MATERIAL CHEMICALS FOR BOILER TREATMENTADMIN SVCS/ FACILITIESSOUTHSIDE CONTROL $ 156.00 03/03/201665050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER BIOLER TRANSFORMERADMIN SVCS/ FACILITIESASSA ABLOY ENTRANCE SY $ 223.50 03/31/201662225 BLDG MAINT SVCSCIVIC CENTER HANDICAP DOOR REPAIRADMIN SVCS/ FACILITIESASSA ABLOY ENTRANCE SY $ 249.50 03/31/201662225 BLDG MAINT SVCSCIVIC CENTER HANDICAP DOOR REPAIR (2)ADMIN SVCS/ FACILITIESWW GRAINGER $ 337.50 03/22/201665050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER LIGHTINGADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 15.96 03/23/201665050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER MAIN DRAIN LINEADMIN SVCS/ FACILITIESSTANDARD PIPE $ 500.00 03/24/201665050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER PIPE AND PARTSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 115.13 03/15/201665050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER POLICE DEPTADMIN SVCS/ FACILITIESSTANDARD PIPE $ 131.96 03/11/201665050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 322.38 03/15/201665050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER SUPPLIESMay 9, 2016Page 1 of 2558 of 419 Bank of America Statement for the Period ending March 31, 2016ADMIN SVCS/ FACILITIES STANDARD PIPE $ 130.36 03/16/201665050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 32.12 03/18/201665050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 40.54 03/22/201665050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 23.98 03/03/201665050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER SUPPLIES - BITSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 57.32 03/07/201665050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER TOILETADMIN SVCS/ FACILITIESSTANDARD PIPE $ 494.22 03/24/201665050 BUILDING MAINTENANCE MATERIAL CIVICE CENTER 3" PIPEADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 57.07 03/03/201665040 JANITORIAL SUPPLIESCLEANING MATERIALS FOR PD OUTPOSTADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 7.52 03/09/201665050 BUILDING MAINTENANCE MATERIAL COUNCIL CHAMBER DESKADMIN SVCS/ FACILITIESMCMASTER-CARR $ 20.04 03/10/201665050 BUILDING MAINTENANCE MATERIAL COUNCIL CHAMBER DESKADMIN SVCS/ FACILITIESAMAZON.COM $ 32.40 03/10/201665050 BUILDING MAINTENANCE MATERIAL COUNCIL CHAMBER DESKADMIN SVCS/ FACILITIESFRYS ELECTRONICS 31 $ 13.74 03/11/201665050 BUILDING MAINTENANCE MATERIAL COUNCIL CHAMBER DESKADMIN SVCS/ FACILITIESAMAZON.COM $ 10.80 03/11/201665050 BUILDING MAINTENANCE MATERIAL COUNCIL CHAMBER DESKADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 18.46 03/11/201665050 BUILDING MAINTENANCE MATERIAL COUNCIL CHAMBER DESKADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 89.97 03/14/201665050 BUILDING MAINTENANCE MATERIAL COUNCIL CHAMBER DESKADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 10.98 03/30/201665050 BUILDING MAINTENANCE MATERIAL COUNCIL CHAMBER DESKADMIN SVCS/ FACILITIESPURE ELECTRIC $ 260.04 03/30/201665050 BUILDING MAINTENANCE MATERIAL CROWN OUTSIDE SIGNADMIN SVCS/ FACILITIESSTANDARD PIPE $ 500.00 03/16/201665050 BUILDING MAINTENANCE MATERIAL CROWN SHOWERADMIN SVCS/ FACILITIESSTANDARD PIPE $ 499.00 03/17/201665050 BUILDING MAINTENANCE MATERIAL CROWN SHOWER SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 691.88 03/25/201665050 BUILDING MAINTENANCE MATERIAL CROWN SUPPLIES FOR LARRYADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 5.99 03/15/201665050 BUILDING MAINTENANCE MATERIAL DOOR STOPADMIN SVCS/ FACILITIESIN A & J SEWER $ 593.00 03/07/201662225 BLDG MAINT SVCSDRAINSADMIN SVCS/ FACILITIESIN A & J SEWER $ 638.00 03/16/201662225 BLDG MAINT SVCSDRAINSADMIN SVCS/ FACILITIESIN A & J SEWER $ 598.00 03/16/201662225 BLDG MAINT SVCSDRAINSADMIN SVCS/ FACILITIESIN A & J SEWER $ 785.00 03/16/201662225 BLDG MAINT SVCSDRAINSADMIN SVCS/ FACILITIESIN A & J SEWER $ 638.00 03/16/201662225 BLDG MAINT SVCSDRAINSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 49.37 03/23/201665050 BUILDING MAINTENANCE MATERIAL ECOLOGY CENTER FLOOR TILESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 928.12 03/31/201665050 BUILDING MAINTENANCE MATERIAL EJECTOR PUMPADMIN SVCS/ FACILITIESCONNEXION $ 88.08 03/23/201665050 BUILDING MAINTENANCE MATERIAL ELECTRICAL PANELS/RETROFITADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 61.21 03/24/201665050 BUILDING MAINTENANCE MATERIAL ELECTRICAL PANELS/RETROFITADMIN SVCS/ FACILITIESTEC #126 $ 2,458.00 03/22/201665050 BUILDING MAINTENANCE MATERIAL EMERGENCY PURCHASE CONDENSING UNIT PDADMIN SVCS/ FACILITIESPURE ELECTRIC $ 66.00 03/02/201665050 BUILDING MAINTENANCE MATERIAL EXIT SIGN REPAIRADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 164.29 03/14/201665050 BUILDING MAINTENANCE MATERIAL FENCE REPAIR AND MATERIALSADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC $ 15.00 03/21/201665050 BUILDING MAINTENANCE MATERIAL FILE CABINET KEYSADMIN SVCS/ FACILITIESEVANSTON LUMBER $ 95.00 03/21/201665050 BUILDING MAINTENANCE MATERIAL FIRE #4 SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 6.58 03/29/201665050 BUILDING MAINTENANCE MATERIAL FIRE #4 SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 22.98 03/04/201665050 BUILDING MAINTENANCE MATERIAL FIRE HQ SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 14.89 03/04/201665050 BUILDING MAINTENANCE MATERIAL FIRE HQ SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 61.90 03/03/201665050 BUILDING MAINTENANCE MATERIAL FIRE STATION 2 ICE MACHINEADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 49.73 03/14/201665050 BUILDING MAINTENANCE MATERIAL FIRE STATION 2 PARTSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 12.00 03/03/201665050 BUILDING MAINTENANCE MATERIAL FIRE STATION 2 PLUGSMay 9, 2016Page 2 of 2559 of 419 Bank of America Statement for the Period ending March 31, 2016ADMIN SVCS/ FACILITIES STANDARD PIPE $ 80.58 03/02/201665050 BUILDING MAINTENANCE MATERIAL FIRE STATION 2 SINKADMIN SVCS/ FACILITIESSTANDARD PIPE $ 41.40 03/02/201665050 BUILDING MAINTENANCE MATERIAL FIRE STATION 2 SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 325.23 03/02/201665050 BUILDING MAINTENANCE MATERIAL FIRE STATION 2 SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 151.80 03/02/201665050 BUILDING MAINTENANCE MATERIAL FIRE STATION 2 SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 86.64 03/04/201665050 BUILDING MAINTENANCE MATERIAL FIRE STATION 2 SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 99.53 03/22/201665050 BUILDING MAINTENANCE MATERIAL FIRE STATION 4 AND 5 SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 20.94 03/18/201665050 BUILDING MAINTENANCE MATERIAL FIRE STATION 4 EXHAUST FANADMIN SVCS/ FACILITIESSOUTHSIDE CONTROL $ 31.22 03/17/201665050 BUILDING MAINTENANCE MATERIAL FIRE STATION 4 HEATING PARTSADMIN SVCS/ FACILITIESWW GRAINGER $ 44.70 03/21/201665050 BUILDING MAINTENANCE MATERIAL FIRE STATION 4 LIGHTINGADMIN SVCS/ FACILITIESSTANDARD PIPE $ 151.60 03/21/201665050 BUILDING MAINTENANCE MATERIAL FIRE STATION 4 SINKSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 472.23 03/18/201665050 BUILDING MAINTENANCE MATERIAL FIRE STATION 4 SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 576.28 03/03/201665050 BUILDING MAINTENANCE MATERIAL FLEET LIGHTINGADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 41.80 03/17/201665050 BUILDING MAINTENANCE MATERIAL FLEET OUTLETS/LIGHTINGADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 55.09 03/04/201665050 BUILDING MAINTENANCE MATERIAL FLEET WIRING/OUTLETS/LIGHTINGADMIN SVCS/ FACILITIESAMAZON.COM $ 90.82 03/10/201665050 BUILDING MAINTENANCE MATERIAL FLEET WIRING/OUTLETS/LIGHTINGADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 183.00 03/04/201665050 BUILDING MAINTENANCE MATERIAL FLEETWOOD HOT WATER BOILER IGNITION MODULEADMIN SVCS/ FACILITIESSTANDARD PIPE $ 19.85 03/25/201665050 BUILDING MAINTENANCE MATERIAL FLEETWOOD SUPPLIESADMIN SVCS/ FACILITIESPURE ELECTRIC $ 58.74 03/14/201665050 BUILDING MAINTENANCE MATERIAL FURNITURE ELECTRONICSADMIN SVCS/ FACILITIESCONNEXION $ 198.31 03/09/201665050 BUILDING MAINTENANCE MATERIAL FURNITURE/GENERAL SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 63.00 03/09/201665050 BUILDING MAINTENANCE MATERIAL FURNITURE/GENERAL SUPPLIESADMIN SVCS/ FACILITIESPURE ELECTRIC $ 43.14 03/10/201665050 BUILDING MAINTENANCE MATERIAL FURNITURE/GENERAL SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 101.36 03/10/201665050 BUILDING MAINTENANCE MATERIAL FURNITURE/GENERAL SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 86.70 03/10/201665050 BUILDING MAINTENANCE MATERIAL FURNITURE/GENERAL SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 60.15 03/14/201665050 BUILDING MAINTENANCE MATERIAL FURNITURE/GENERAL SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 50.76 03/14/201665050 BUILDING MAINTENANCE MATERIAL FURNITURE/GENERAL SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 101.87 03/11/201665050 BUILDING MAINTENANCE MATERIAL FURNITURE/STOCKADMIN SVCS/ FACILITIESCONNEXION $ 176.17 03/02/201665050 BUILDING MAINTENANCE MATERIAL GENERAL FACILITIES SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 327.16 03/04/201665050 BUILDING MAINTENANCE MATERIAL GENERAL FM SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 47.81 03/07/201665050 BUILDING MAINTENANCE MATERIAL GENERAL FM SUPPLIESADMIN SVCS/ FACILITIESPURE ELECTRIC $ 356.97 03/17/201665050 BUILDING MAINTENANCE MATERIAL GENERAL FM SUPPLIESADMIN SVCS/ FACILITIESPURE ELECTRIC $ 206.00 03/17/201665050 BUILDING MAINTENANCE MATERIAL GENERAL FM SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 450.76 03/28/201665050 BUILDING MAINTENANCE MATERIAL GENERAL FM SUPPLIES FOR FLEETWOODADMIN SVCS/ FACILITIESCONNEXION $ 87.43 03/29/201665050 BUILDING MAINTENANCE MATERIAL GENERAL FM SUPPLIES FOR FLEETWOODADMIN SVCS/ FACILITIESCONNEXION $ 362.82 03/24/201665050 BUILDING MAINTENANCE MATERIAL GENERAL FM SUPPLIES FOR NOYES/CIVIC CENTERADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 111.29 03/28/201665050 BUILDING MAINTENANCE MATERIAL GENERAL FM SUPPLIES FOR PDADMIN SVCS/ FACILITIESCONNEXION $ 203.79 03/31/201665050 BUILDING MAINTENANCE MATERIAL GENERAL FM SUPPLIES PDADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 102.78 03/04/201665050 BUILDING MAINTENANCE MATERIAL GENERAL PAINTING SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 14.45 03/04/201665050 BUILDING MAINTENANCE MATERIAL GENERAL PAINTING SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 127.88 03/11/201665050 BUILDING MAINTENANCE MATERIAL GENERAL PAINTING SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 5.35 03/14/201665050 BUILDING MAINTENANCE MATERIAL GENERAL PAINTING SUPPLIESMay 9, 2016Page 3 of 2560 of 419 Bank of America Statement for the Period ending March 31, 2016ADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 78.72 03/10/201665050 BUILDING MAINTENANCE MATERIAL GENERAL SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 760.63 03/15/201665050 BUILDING MAINTENANCE MATERIAL GENERAL/FLEET OUTLETSADMIN SVCS/ FACILITIESPURE ELECTRIC $ 175.00 03/30/201665050 BUILDING MAINTENANCE MATERIAL GIBBS MORISON NEW EXIT SIGNADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 62.94 03/24/201665050 BUILDING MAINTENANCE MATERIAL GIBBS MORRISON ROOF REPAIR MATERIALSADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 8.80 03/01/201665050 BUILDING MAINTENANCE MATERIAL GIBBS MORRISON SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 29.94 03/02/201665050 BUILDING MAINTENANCE MATERIAL GIBBS MORRISON SUPPLIESADMIN SVCS/ FACILITIESCENTRAL RUG 1 $ 170.00 03/07/201665050 BUILDING MAINTENANCE MATERIAL GLUE FOR CARPET TILESADMIN SVCS/ FACILITIESWW GRAINGER $ 34.69 03/14/201665085 MINOR EQUIP & TOOLSGREASE GUN TRUCK STOCKADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 5.94 03/07/201665050 BUILDING MAINTENANCE MATERIAL HARDWARE SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 4.43 03/11/201665050 BUILDING MAINTENANCE MATERIAL HARDWARE SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 648.91 03/30/201665090 SAFETY EQUIPMENTHARNESS AND LANYARDSADMIN SVCS/ FACILITIESCARROLL EMERSON $ 304.19 03/02/201665050 BUILDING MAINTENANCE MATERIAL HEATER PARTSADMIN SVCS/ FACILITIESSUPERIOR INDUSTRIAL SP $ 94.80 03/01/201665040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESADMIN SVCS/ FACILITIESSUPERIOR INDUSTRIAL SP $ 685.56 03/01/201665040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESADMIN SVCS/ FACILITIESAMAZON.COM $ 66.48 03/18/201665095 OFFICE SUPPLIESKEYBOARD FOR FACILITIES IPADADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 111.96 03/09/201665050 BUILDING MAINTENANCE MATERIAL KEYS AND OTHER MATERIALS CIVIC CENTERADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC $ 14.70 03/23/201665050 BUILDING MAINTENANCE MATERIAL KEYS FOR CABINETSADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC $ 14.70 03/21/201665050 BUILDING MAINTENANCE MATERIAL KEYS FOR NEW HIREADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC $ 21.90 03/17/201665050 BUILDING MAINTENANCE MATERIAL KEYS/GENERAL SUPPLIESADMIN SVCS/ FACILITIESRICHELIEU AMERICA $ 46.38 03/17/201665050 BUILDING MAINTENANCE MATERIAL LAMINATE FOR STANLEY FOR TRANSACTION TOP AT PDADMIN SVCS/ FACILITIESAIR CLEANING SPECIALIS $ 437.60 03/14/201665050 BUILDING MAINTENANCE MATERIAL LEVY CENTER FILTERSADMIN SVCS/ FACILITIESAIR CLEANING SPECIALIS $ 1,000.00 03/14/201665050 BUILDING MAINTENANCE MATERIAL LEVY CENTER FILTERSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 23.15 03/23/201665050 BUILDING MAINTENANCE MATERIAL LEVY CENTER PARTSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 10.96 03/24/201665050 BUILDING MAINTENANCE MATERIAL LEVY CENTER PARTSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 30.60 03/14/201665050 BUILDING MAINTENANCE MATERIAL LEVY CENTER SUPPLIESADMIN SVCS/ FACILITIESWW GRAINGER $ 185.30 03/29/201665050 BUILDING MAINTENANCE MATERIAL LIBRARY MAIN ACCESS DOORADMIN SVCS/ FACILITIESSTANDARD PIPE $ 22.67 03/07/201665050 BUILDING MAINTENANCE MATERIAL LIBRARY SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 20.58 03/11/201665050 BUILDING MAINTENANCE MATERIAL LIBRARY SUPPLIESADMIN SVCS/ FACILITIESEVANSTON LUMBER $ 596.20 03/25/201665050 BUILDING MAINTENANCE MATERIAL LIFE GUARD CHAIRADMIN SVCS/ FACILITIESCONNEXION $ 323.44 03/10/201665050 BUILDING MAINTENANCE MATERIAL LIGHTINGADMIN SVCS/ FACILITIESCONNEXION $ 574.25 03/29/201665050 BUILDING MAINTENANCE MATERIAL LIGHTS FOR ZONING OFFICEADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 212.25 03/01/201665050 BUILDING MAINTENANCE MATERIAL LOCK FOR STORE ROOM IN CIVIC CENTERADMIN SVCS/ FACILITIESWW GRAINGER $ 39.87 03/14/201665050 BUILDING MAINTENANCE MATERIAL MAIN LIBRARY EXHAUST BELTSADMIN SVCS/ FACILITIESWW GRAINGER $ 30.04 03/11/201665050 BUILDING MAINTENANCE MATERIAL MAIN LIBRARY EXHAUST FANSADMIN SVCS/ FACILITIESANDERSON PEST SOLUTION $ 100.00 03/18/201662225 BLDG MAINT SVCSMAPLE GARAGE SERVICE FEBRUARY 2016ADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 131.37 03/28/201665050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR 911 PHONE ROOM ACADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 243.60 03/14/201665050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR CARPENTERS AND BATTERIES FOR CLOCKSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 708.78 03/07/201665050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR CATHERINE HURLEY OFFICEADMIN SVCS/ FACILITIESCARROLL EMERSON $ 153.75 03/07/201665050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR HEATERSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 192.69 03/04/201665050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR RECREATION, G600 AND STOCKMay 9, 2016Page 4 of 2561 of 419 Bank of America Statement for the Period ending March 31, 2016ADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 808.92 03/30/201665050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR ZONING OFFICEADMIN SVCS/ FACILITIESCONNEXION $ 105.88 03/24/201665050 BUILDING MAINTENANCE MATERIAL MISC SUPPLIES FOR EMPLOYEE NICK HAYESADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 679.73 03/30/201665050 BUILDING MAINTENANCE MATERIAL NEW RADIATOR PANELADMIN SVCS/ FACILITIESSTANDARD PIPE $ 33.36 03/18/201665050 BUILDING MAINTENANCE MATERIAL NORTH BRANCH LIBRARYADMIN SVCS/ FACILITIESSTANDARD PIPE $ 451.13 03/17/201665050 BUILDING MAINTENANCE MATERIAL NORTH BRANCH LIBRARY SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 172.75 03/22/201665050 BUILDING MAINTENANCE MATERIAL NOYES SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 99.63 03/22/201665050 BUILDING MAINTENANCE MATERIAL NOYES SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 9.71 03/28/201665040 JANITORIAL SUPPLIESNUTS AND BOLTS FOR SERVICE CENTERADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 29.54 03/25/201665095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 16.18 03/25/201665095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIESAMAZON.COM $ 89.97 03/25/201665095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 30.80 03/25/201665095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 14.73 03/28/201665095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIESOFFICE DEPOT #510 $ 37.74 03/02/201665095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIESOFFICEMAX/OFFICE DEPOT $ 29.95 03/03/201665095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIESOFFICE DEPOT #510 $ 91.37 03/28/201665095 OFFICE SUPPLIESOFFICE SUPPLIES FOR FM OFFICESADMIN SVCS/ FACILITIESCONNEXION $ 22.89 03/11/201665050 BUILDING MAINTENANCE MATERIAL OUTLETSADMIN SVCS/ FACILITIESCONNEXION $ 17.57 03/03/201665050 BUILDING MAINTENANCE MATERIAL OUTSIDE LIGHTS FIRE HQADMIN SVCS/ FACILITIESRAYNOR DOOR CO $ 539.00 03/28/201662225 BLDG MAINT SVCSOVERHEAD DOOR REPAIRADMIN SVCS/ FACILITIESSCHOOL OUTFITTERS $ 469.47 03/23/201665625 FURNITURES AND FIXTURESPARK BENCH FOR RIDGE STREETADMIN SVCS/ FACILITIESSTANDARD PIPE $ 325.45 03/14/201665050 BUILDING MAINTENANCE MATERIAL PARK OPENINGSADMIN SVCS/ FACILITIESCONNEXION $ 55.46 03/22/201665050 BUILDING MAINTENANCE MATERIAL PARKING RAMP DOOR REPAIRADMIN SVCS/ FACILITIESPURE ELECTRIC $ 238.08 03/25/201665050 BUILDING MAINTENANCE MATERIAL PARKING RAMP DOOR REPAIRADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 135.16 03/28/201665050 BUILDING MAINTENANCE MATERIAL PARTS FOR TELEPHONE RM CONDENSING INSTALLADMIN SVCS/ FACILITIESSTANDARD PIPE $ 311.31 03/16/201665050 BUILDING MAINTENANCE MATERIAL PD ELEVATOR PARTSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 500.00 03/17/201665050 BUILDING MAINTENANCE MATERIAL PD ELEVATOR PARTSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 500.00 03/16/201665050 BUILDING MAINTENANCE MATERIAL PD ELEVATOR PUMPADMIN SVCS/ FACILITIESSIEMENS INDUSTRY INC $ 396.00 03/22/201662225 BLDG MAINT SVCSPD WORKADMIN SVCS/ FACILITIESCELLULAR CONN 577 $ 32.99 03/10/201665085 MINOR EQUIP & TOOLSPHONE CHARGER REPLACEMENTADMIN SVCS/ FACILITIESCELLULAR CONN 577 $ 29.99 03/30/201665085 MINOR EQUIP & TOOLSPHONE CHARGER REPLACEMENTADMIN SVCS/ FACILITIESWHITE PINE LUMBER $ 150.99 03/31/201665050 BUILDING MAINTENANCE MATERIAL PINE MATERIAL TO REPAIR BEACH HOUSE DOORADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 25.96 03/31/201665050 BUILDING MAINTENANCE MATERIAL PLASTIC TO STOP LEAK IN FRONT OF CHIEF OFFICEADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 61.87 03/24/201665050 BUILDING MAINTENANCE MATERIAL POLICE DEPT PAINT SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 297.07 03/28/201665050 BUILDING MAINTENANCE MATERIAL POLICE DEPT PAINTING SUPPLIESADMIN SVCS/ FACILITIESG AND O THERMAL SUPPLY $ 72.80 03/16/201665050 BUILDING MAINTENANCE MATERIAL POLICE HEATING PARTSADMIN SVCS/ FACILITIESWW GRAINGER $ 238.93 03/16/201665050 BUILDING MAINTENANCE MATERIAL POLICE HEATING PARTSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 148.00 03/15/201665050 BUILDING MAINTENANCE MATERIAL PRIMER/PAINTADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 152.77 03/31/201665085 MINOR EQUIP & TOOLSPRUNERS FOR ELECTRICIANS LIFTADMIN SVCS/ FACILITIESCONNEXION $ 163.94 03/22/201665050 BUILDING MAINTENANCE MATERIAL RAMP FOR SERVICE CENTERADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 181.56 03/23/201665050 BUILDING MAINTENANCE MATERIAL REFRIGERANT TRUCK STOCKMay 9, 2016Page 5 of 2562 of 419 Bank of America Statement for the Period ending March 31, 2016ADMIN SVCS/ FACILITIES JOHNSTONE SUPPLY OF NI $ 643.23 03/29/2016 65085 MINOR EQUIP & TOOLS REFRIGERATION GAUGES AND HEAD LAMP FOR TRUCKADMIN SVCS/ FACILITIES OFFICE DEPOT #510 $ (10.99) 03/31/2016 65095 OFFICE SUPPLIES REFUND FOR OFFICE SUPPLY INBOXADMIN SVCS/ FACILITIES AMAZON MKTPLACE PMTS $ 66.96 03/22/201665625 FURNITURES AND FIXTURESREPLACMENT FILING CABINET FOR R. VOSSADMIN SVCS/ FACILITIESRIDDIFORD ROOFING COMP $ 471.25 03/11/201662225 BLDG MAINT SVCSROOF CORESADMIN SVCS/ FACILITIESROTO-ROOTER 10025 $ 225.00 03/01/201662225 BLDG MAINT SVCSROOTING SERVICES FOR FIRE STATION 2ADMIN SVCS/ FACILITIESSTANDARD PIPE $ 536.91 03/07/201665050 BUILDING MAINTENANCE MATERIAL RPZ LEVYADMIN SVCS/ FACILITIESSTANDARD PIPE $ 550.00 03/07/201665050 BUILDING MAINTENANCE MATERIAL RPZ LEVYADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 121.05 03/11/201665050 BUILDING MAINTENANCE MATERIAL RPZ PARTSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 119.41 03/16/201665050 BUILDING MAINTENANCE MATERIAL RPZ PARTSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 642.48 03/23/201665050 BUILDING MAINTENANCE MATERIAL RPZ PARTSADMIN SVCS/ FACILITIESNSC NORTHERN SAFETY CO $ 179.11 03/10/201665090 SAFETY EQUIPMENTSAFETY SUPPLIESADMIN SVCS/ FACILITIESNSC NORTHERN SAFETY CO $ 111.54 03/15/201665090 SAFETY EQUIPMENTSAFETY SUPPLIESADMIN SVCS/ FACILITIESNSC NORTHERN SAFETY CO $ 85.85 03/15/201665090 SAFETY EQUIPMENTSAFETY SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 283.94 03/25/201665085 MINOR EQUIP & TOOLSSAW AND BATTERYADMIN SVCS/ FACILITIESNSC NORTHERN SAFETY CO $ 62.88 03/24/201665090 SAFETY EQUIPMENTSDS BINDER RACKSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 25.26 03/21/201665050 BUILDING MAINTENANCE MATERIAL SERVICE CENTER WIRING/OUTLIGHTS/LIGHTINGADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 131.90 03/23/201665050 BUILDING MAINTENANCE MATERIAL SERVICE CETNER BOILER AIR VENTADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 140.20 03/01/201665050 BUILDING MAINTENANCE MATERIAL SHOP STOCKADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 67.59 03/23/201665050 BUILDING MAINTENANCE MATERIAL SHOP SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 22.95 03/02/201665050 BUILDING MAINTENANCE MATERIAL SHOP SUPPLIESADMIN SVCS/ FACILITIESFAST MRO SUPPLIES $ 113.31 03/11/201665050 BUILDING MAINTENANCE MATERIAL SHOP SUPPLIESADMIN SVCS/ FACILITIESWOODCRAFT 519 $ 36.58 03/01/201665050 BUILDING MAINTENANCE MATERIAL SHOP TOOLS/SUPPLIESADMIN SVCS/ FACILITIESMENARDS CREST HILL IL $ 184.87 03/01/201665050 BUILDING MAINTENANCE MATERIAL SHOP TOOLS/SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 29.97 03/10/201665050 BUILDING MAINTENANCE MATERIAL SHOP TOOLS/SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 17.23 03/14/201665050 BUILDING MAINTENANCE MATERIAL SHOP TOOLS/SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 210.76 03/14/201665050 BUILDING MAINTENANCE MATERIAL SHOP TOOLS/SUPPLIESADMIN SVCS/ FACILITIESHD SUPPLY WHITE CAP #6 $ 229.00 03/31/201665050 BUILDING MAINTENANCE MATERIAL SILICONE FOR ROOF REPAIRS AT PDADMIN SVCS/ FACILITIESSTANDARD PIPE $ 87.23 03/07/201665050 BUILDING MAINTENANCE MATERIAL SINK DRAIN LINEADMIN SVCS/ FACILITIESVARIDESK $ 790.00 03/03/201666040 GENERAL ADMINISTRATIONSIT STAND DESKS VARIOUS CIVIC CENTER EMPLOYEESADMIN SVCS/ FACILITIESAMAZON.COM $ 181.74 03/03/201666040 GENERAL ADMINISTRATIONSIT STAND MATS FOR VARIOUS CIVIC CENTER EMPLOYEESADMIN SVCS/ FACILITIESMIDWEST TIME RECORDER $ 136.00 03/14/201662225 BLDG MAINT SVCSSTAMP EQUIPMENTADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 109.64 03/17/201665050 BUILDING MAINTENANCE MATERIAL STEP TREAD, RECYCLE BINSADMIN SVCS/ FACILITIESIN A & J SEWER $ 598.00 03/16/201662225 BLDG MAINT SVCSSUMP PUMP PITSADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 103.86 03/25/201665050 BUILDING MAINTENANCE MATERIAL SUPPLIES FOR EMPLOYEE NICK HAYESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 491.14 03/10/201665050 BUILDING MAINTENANCE MATERIAL SUPPLIES RPZADMIN SVCS/ FACILITIESBETTYMILLSC $ 52.83 03/25/201665050 BUILDING MAINTENANCE MATERIAL SUPPLIES/PARTS FOR NICKADMIN SVCS/ FACILITIESMIDWEST TIME RECORDER $ 103.00 03/14/201662225 BLDG MAINT SVCSTIME CARDSADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 167.99 03/01/201665085 MINOR EQUIP & TOOLSTOOLS AND MATERIALSADMIN SVCS/ FACILITIESEB CHICAGOS NORTH SHO $ 90.00 03/28/201662295 TRAINING & TRAVELTOURISM MEETING FOR E. STORLIE & K. RICHARDSONADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 23.88 03/25/201665050 BUILDING MAINTENANCE MATERIAL TRUCK STOCK AND SCREWSMay 9, 2016Page 6 of 2563 of 419 Bank of America Statement for the Period ending March 31, 2016ADMIN SVCS/ FACILITIES THE HOME DEPOT 1902 $ 129.67 03/10/201665050 BUILDING MAINTENANCE MATERIAL TRUCK STOCK, PAINTING SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 113.92 03/09/201665050 BUILDING MAINTENANCE MATERIAL TRUCK SUPPLIESADMIN SVCS/ FACILITIESWW GRAINGER $ 38.91 03/29/201665050 BUILDING MAINTENANCE MATERIAL V BELTS FOR CHANDLERADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 9.97 03/09/201665050 BUILDING MAINTENANCE MATERIAL VAN TOOLSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 1,260.00 03/04/201665050 BUILDING MAINTENANCE MATERIAL WOODS COUPLINGS FOR HOT WATERADMIN SVCS/ FACILITIESTHE HOME DEPOT 1902 $ 48.43 03/28/201665050 BUILDING MAINTENANCE MATERIAL ZONING OFFICE MATERIALADMIN SVCS/ FACILITIESSHERWIN WILLIAMS #3704 $ 440.39 03/29/201665050 BUILDING MAINTENANCE MATERIAL ZONING OFFICE PAINTADMIN SVCS/ HUMAN RES AMERICAN SOCIETY OF SA $ 195.00 03/28/201662360 MEMBERSHIP DUESASSE DUES CASTELLONADMIN SVCS/ HUMAN RES PANINO'S PIZZERIA OR $ 84.55 03/18/201662310 HR ONLY - CITY WIDE TRAININGFOOD FOR MARCH LUNCH AND LEARN.ADMIN SVCS/ HUMAN RES AMERICAN PUBLIC WORKS $ 295.00 03/18/201662512 RECRUITMENT SERVICESJOB POSTING PWAADMIN SVCS/ HUMAN RES AWWA.ORG $ 349.00 03/21/201662512 RECRUITMENT SERVICESJOB POSTING PWAADMIN SVCS/ HUMAN RES AMERICAN PUBLIC WORKS $ 295.00 03/29/201662512 RECRUITMENT SERVICESJOB POSTING PWAADMIN SVCS/ HUMAN RES CROWN TROPHY 54 $ 15.00 03/17/201665125 OTHER COMMODITIESPLAQUE CHMARAADMIN SVCS/ HUMAN RES POTBELLY #5 $ (5.98)03/02/201662512 RECRUITMENT SERVICESREFUND OF SALES TAXADMIN SVCS/ HUMAN RES NATIONAL SAFETY COU $ 134.25 03/23/201662310 HR ONLY - CITY WIDE TRAININGSAFETY TRAINING DVDADMIN SVCS/ HUMAN RES CROWN TROPHY 54 $ 30.00 03/15/201665125 OTHER COMMODITIESSERVICE PLAQUES LLOYD HIRSHFIELDADMIN SVCS/FLEETAMAZON MKTPLACE PMTS $ 39.99 03/21/201665095 OFFICE SUPPLIES11 X 17 LAMINATING POUCHESADMIN SVCS/FLEETAMAZON MKTPLACE PMTS $ 31.20 03/16/201665085 MINOR EQUIP & TOOLS12 EMPTY SPRAY BOTTLES FOR SHOPADMIN SVCS/FLEETAMAZON MKTPLACE PMTS $ 22.98 03/31/201665060 MATERIALS TO MAINTAIN AUTOS2 WINDOW WASHER SQUEEGEEADMIN SVCS/FLEETAMAZON MKTPLACE PMTS $ 39.54 03/09/201665060 MATERIALS TO MAINTAIN AUTOS2-PIN DEUTCH CONNECTORSADMIN SVCS/FLEETAMAZON MKTPLACE PMTS $ 296.49 03/23/201665060 MATERIALS TO MAINTAIN AUTOSECCO WORK LIGHT (4)ADMIN SVCS/FLEET4TE SOSBS CERTIFIED CO $ 1.00 03/16/201665045 LICENSING/REGULATORY SUPPLIES LICENSE PLATE #906TADMIN SVCS/FLEET4TE SOSINTERNET VEHICL $ 18.00 03/16/201665060 MATERIALS TO MAINTAIN AUTOSLICENSE PLATE RENEWAL 906TADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 126.45 03/24/201665060 MATERIALS TO MAINTAIN AUTOSQUICK COUPLERSADMIN SVCS/FLEETAMAZON.COM $ (141.96)03/17/201665060 MATERIALS TO MAINTAIN AUTOSREFUND FOR RETURNING LIGHTSADMIN SVCS/FLEETAMAZON.COM $ (189.28)03/17/201665060 MATERIALS TO MAINTAIN AUTOSREFUND FOR RETURNING LIGHTSADMIN SVCS/FLEETAMAZON.COM $ (94.64)03/17/201665060 MATERIALS TO MAINTAIN AUTOSREFUND FROM RETURNING LIGHTSADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 68.26 03/11/201665060 MATERIALS TO MAINTAIN AUTOSSEAL-A-CRIMPADMIN SVCS/FLEETWW GRAINGER $ 139.20 03/31/201665085 MINOR EQUIPMENT AND TOOLSSHELF BINS FOR PARTS ROOM ORGANIZATIONADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 30.99 03/17/201665555 PERSONAL COMPUTER EQ10 PACK 8GB USB DRIVEADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ 296.38 03/02/201665555 PERSONAL COMPUTER EQ2 DELL 24 INCH SPARE MONITORSADMN SVCS/INFO SYSCDW GOVERNMENT $ 355.80 03/31/201662340 IS SUPPORT FEESADOBE CLOUD LICENSINGADMN SVCS/INFO SYSCOMCAST CHICAGO CS 1X $ 102.85 03/10/201662341 INTERNET SOLUTION PROVIDERSCOMCAST PD OUTPOST HOWARD STREETADMN SVCS/INFO SYSCOMCAST CHICAGO CS 1X $ 187.16 03/09/201662341 INTERNET SOLUTION PROVIDERSCOMCAST SERVICE RECREATIONADMN SVCS/INFO SYSDNH GODADDY.COM $ 18.17 03/07/201662341 INTERNET SOLUTION PROVIDERSDOMAIN RENEWALADMN SVCS/INFO SYSDNH GODADDY.COM $ 106.05 03/16/201662341 INTERNET SOLUTION PROVIDERSDOMAIN RENEWALADMN SVCS/INFO SYSILLINOIS GEORGRAPHIC I $ 55.00 03/22/201662360 MEMBERSHIP DUESGIS MEMBERSHIPADMN SVCS/INFO SYSARIN $ 100.00 03/03/201662341 INTERNET SOLUTION PROVIDERSIP ADDRESS REGISTRATIONADMN SVCS/INFO SYSBEST BUY 00003137 $ 799.98 03/17/201665555 PERSONAL COMPUTER EQIPAD PRO AND APPLE PEN - KIM RICHARDSONADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ (679.15)03/04/201665555 PERSONAL COMPUTER EQLAPTOP RETURNEDMay 9, 2016Page 7 of 2564 of 419 Bank of America Statement for the Period ending March 31, 2016ADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 7.99 03/04/201665555 PERSONAL COMPUTER EQMINI DISPLAYPORT TO HDMI ADAPTER CABLE FOR DAVE STONEBACKADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ 148.19 03/14/201665095 OFFICE SUPPLIESMONITOR FOR LAW DEPTADMN SVCS/INFO SYSEDITME $ 49.00 03/14/201662341 INTERNET SOLUTION PROVIDERSMONTHLY EDITME SUPPORTADMN SVCS/INFO SYSHELLO HELLOFAX $ 74.92 03/22/201662340 IS SUPPORT FEESMONTHLY HELLOFAXADMN SVCS/INFO SYSZENDESK, INC. $ 377.00 03/28/201662340 IS SUPPORT FEESMONTHLY ZENDESKADMN SVCS/INFO SYSATT BUS PHONE PMT $ 1,431.76 03/23/201665555 PERSONAL COMPUTER EQNETWORK EQUIPMENTADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 8.49 03/28/201665555 PERSONAL COMPUTER EQPACKING TAPEADMN SVCS/INFO SYSITC SYSTEMS USA $ 277.00 03/09/201665555 PERSONAL COMPUTER EQPAY SYSTEM CABLES FOR NEW COPIERS AT CAMS AND NORTH BRANCH.ADMN SVCS/INFO SYSNEOBITS INC $ 371.25 03/30/201665555 PERSONAL COMPUTER EQPOWER SUPPLE FOR POINT TO POINT SOUTH END CAMERASADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 48.95 03/07/201665555 PERSONAL COMPUTER EQREPLACEMENT BATTERY FOR DAN CORCORAN'S LAPTOPADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 58.66 03/14/201665555 PERSONAL COMPUTER EQREPLACEMENT BATTERY FOR SUE'S LAPTOPADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 134.95 03/08/201665555 PERSONAL COMPUTER EQREPLACEMENT CISCO PHONEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 229.00 03/28/201665555 PERSONAL COMPUTER EQREPLACEMENT PHONEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 31.95 03/31/201665555 PERSONAL COMPUTER EQREPLACEMENT POWER SUPPLY FOR DMTRY'S LAPTOPADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 242.00 03/10/201665555 PERSONAL COMPUTER EQSPARE CISCO PHONEADMN SVCS/INFO SYSIN VINTAGE TECH LLC $ 200.00 03/16/201665555 PERSONAL COMPUTER EQTECH RECYCLINGADMN SVCS/INFO SYSHEARTLAND SERVICES $ 426.85 03/01/201665555 PERSONAL COMPUTER EQTOUGHBOOK REPAIR FOR FIREADMN SVCS/INFO SYSWPENGINE.COM $ 104.00 03/04/201662341 INTERNET SOLUTION PROVIDERSWORD PRESS RENEWALADMN SVCS/PARKIING SVCS ANDERSON PEST SOLUTION $ 100.00 03/03/201665050 BUILDING MAINTENANCE MATERIAL CHURCH STREET GARAGE MARCH SERVICEADMN SVCS/PARKIING SVCS CHURCH STREET SELF PAR $ 2.00 03/14/201665085 MINOR EQUIP & TOOLSCHURCH STREET GARAGE TEST OF NEW EQUIPMENTADMN SVCS/PARKIING SVCS WW GRAINGER $ 385.36 03/04/201665090 SAFETY EQUIPMENTFACILITIES FIRST AID KITSADMN SVCS/PARKIING SVCS LEMOI ACE HARDWARE $ 40.95 03/10/201665050 BUILDING MAINTENANCE MATERIAL NUTS AND BOLTSADMN SVCS/PARKIING SVCS CITY OF EVANSTON-METER $ 0.25 03/30/201665085 MINOR EQUIP & TOOLSPARKING EQUIPMENT TESTADMN SVCS/PARKIING SVCS EVANSTON SIGNS AND GRA $ 384.00 03/14/201662230 SVC TO MAINTAIN MAINSPARKING GARAGE SIGNSADMN SVCS/PARKIING SVCS TYDEN BROOKS $ (46.84)03/11/201665050 BUILDING MAINTENANCE MATERIAL RETURN TAX CHARGE ON PREVIOUS PURCHASEADMN SVCS/PARKIING SVCS WW GRAINGER $ (77.49)03/08/201665050 BUILDING MAINTENANCE MATERIAL RETURNED OUTDOOR GLASS MIRRORCITY COUNCIL ADMINPANINO'S PIZZERIA OR $ 157.20 03/23/201665025 FOODDINNER FOR MARCH 21, 2016 RULES COMMITTEE MEETINGCITY MGR'S OFFCURT'S CAFE $ 255.88 03/25/201666040 GENERAL ADMINISTRATIONART AFTER HOURS EVENT MAR 25 AT EVANSTON ART CENTERCITY MGR'S OFFPOTBELLY #5 $ 76.68 03/03/201666040 GENERAL ADMINISTRATIONARTS COUNCIL LUNCHCITY MGR'S OFFCOURTYARD BY MARRIOTT $ 205.52 03/07/201662295 TRAINING & TRAVELCHARGE FOR CONFERENCE/TRAINING EVENT.CITY MGR'S OFFJUST TURKEY RESTAURANT $ 128.25 03/14/201665025 FOODCITY COUNCIL FOODCITY MGR'S OFFFOODSTUFFS INC $ 19.78 03/15/201665025 FOODCITY COUNCIL FOODCITY MGR'S OFFPHILLYZ CHEESESTEAKS $ 123.12 03/28/201665025 FOODCITY COUNCIL FOODCITY MGR'S OFFPHILLYZ CHEESESTEAKS $ 20.00 03/29/201665025 FOODCOUNCIL FOODCITY MGR'S OFFVALLI PRODUCE $ 143.14 03/31/201662490 OTHER PROGRAM COSTSFOOD STUFFS FOR STAFF RETIREMENT PARTY. (K. TODD)CITY MGR'S OFFVALLI PRODUCE $ 39.04 03/31/201662490 OTHER PROGRAM COSTSFOOD STUFFS FOR STAFF RETIREMENT PARTY. (K. TODD)CITY MGR'S OFFTAGS BAKERY $ 124.74 03/31/201662490 OTHER PROGRAM COSTSFOOD STUFFS FOR STAFF RETIREMENT PARTY. (K. TODD)CITY MGR'S OFFDAZ FURNITURE $ 2,681.50 03/11/201662509 SERVICE AGREEMENTS/CONTRACTS FURNITURE FOR SECOND FLOOR ART GALLERY.CITY MGR'S OFFPUBLIC TECHNOLOGY INST $ 395.00 03/02/201662360 MEMBERSHIP DUESINNOVATION CONFERENCE.CITY MGR'S OFFAMERICANS FOR THE ARTS $ 665.00 03/25/201662295 TRAINING & TRAVELJUNE 17-19 CONFERENCE REGISTRATION J. LASIKMay 9, 2016Page 8 of 2565 of 419 Bank of America Statement for the Period ending March 31, 2016CITY MGR'S OFF AMAZON.COM $ 51.78 03/03/2016 66040 GENERAL ADMINISTRATION STANDING DESK ANTI-FATIGUE MAT FOR STAFF.CITY MGR'S OFF VARIDESK $ 395.00 03/04/201666040 GENERAL ADMINISTRATIONSTANDING DESK FOR STAFF.CITY MGR'S OFFAMERICAN 00123231509800 $ 299.20 03/02/201662295 TRAINING & TRAVELTRAVEL CHARGE FOR CONFERENCE/TRAINING EVENT.CITY MGR'S OFFBLICK ART 800 447 1892 $ 40.58 03/02/201665625 FURNITURES AND FIXTURESWOOD FRAME FOR 311 CENTER.CITY OF EVANSTONCONTINENTAL WHO'S WHO $ 1,489.00 03/28/201662360 MEMBERSHIP DUESCLERK GREENE'S MEMBERSHIP AND INCLUSION DUES.CITY OF EVANSTONEB 2016 GOVERNMENT SO $ 595.00 03/21/201662295 TRAINING & TRAVELCLERK GREENE'S REGISTRATION FEE FOR MEETING IN RENO, NEVADA.CITY OF EVANSTONUNITED 01624851507366 $ 371.20 03/21/201662295 TRAINING & TRAVELDEPUTY CLERK TERRIER'S AIRPLANE TICKET FOR NASHVILLE, TNCITY OF EVANSTONATTRACTION TICKETS/MOT $ 40.00 03/21/201662295 TRAINING & TRAVELDEPUTY CLERK TERRIER'S ATTENDANCE FOR GROUP OUTING WHILE IN NASHVILLE, TNCITY OF EVANSTON GAYLORD OPRYLAND HTL F $ 346.24 03/25/201662295 TRAINING & TRAVELHOTEL COSTS FOR THE NATIONAL POSTAL FORUM, NASHVILLE, TNCITY OF EVANSTONGAYLORD OPRYLAND HTL F $ 271.29 03/24/201662295 TRAINING & TRAVELHOTEL COSTS FOR THE NATIONAL POSTAL FORUM, NASHVILLE, TN.CITY OF EVANSTONNATIONAL POSTAL FORUM $ (90.00)03/02/201662295 TRAINING & TRAVELREFUND FROM THE CONFERENCE IN NASHVILLE FOR MS. TERRIER.CITY OF EVANSTONGOVERNMENT SOCIAL MEDI $ 185.00 03/21/201662295 TRAINING & TRAVELREGISTRATION FEE FOR MEETING IN RENO, NEVADA FOR CLERK GREENECMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 61.09 03/22/201662205 ADVERTISINGAD NOTICE BID 16-11 AERIAL LIFT BUCKET TRUCKCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 61.89 03/29/201662210 PRINTINGAD NOTICE BID 16-18 PURCHASE OF CONCRETE/ FLOWABLE FILL MATERIALSCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 60.29 03/01/201662210 PRINTINGAD NOTICE BID 16-19 PURCHASE OF ASPHALT MATERIALSCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 61.89 03/01/201662205 ADVERTISINGAD NOTICE BID 16-20 PARKS AND RECREATION SUMMER CLOTHINGCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 73.09 03/15/201665095 OFFICE SUPPLIESAD NOTICE BID 16-27 MAIN LIBRARY BOILER BURNER UPGRADE 2016CMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 68.29 03/15/201665095 OFFICE SUPPLIESAD NOTICE BID 16-28 MAIN LIBRARY WEATHERPROOFING- PHASE 1 2016CMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 78.69 03/29/201665095 OFFICE SUPPLIESAD NOTICE BID 16-39 NORTH BRANCH LIBRARY MECHANICAL UPGRADECMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 73.09 03/29/201662205 ADVERTISINGAD NOTICE PARKS AND RECREATION SUMMER TRANSPORTATIONCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 1,534.00 03/09/201665010 BOOKS, PUBLICATIONS, MAPSAD NOTICE RFP 16-12 UTILITY BILL PRINT AND MAIL SERVICESCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 77.09 03/01/201665515 OTHER IMPROVEMENTSAD NOTICE RFP 16-24 ROOF EVALUATION SERVICES FOR VARIOUS CITY FACILITIES PROJECT #616018 ROOF EVALUATION OF CITY BUILDINGSCMO/ FINANCE ADMIN TRIBUNE PUBLISHING COM $ 2,106.00 03/16/2016 62205 ADVERTISINGAD NOTICE RFP 16-31 SOUTH WATER TANK STORAGE GARAGE PROJECT #716005 SECURITY IMPROVEMENTS AND SOUTH STANDPIPECMO/ FINANCE ADMIN AIR CAN 0142159603162 $ 234.76 03/07/201662295 TRAINING & TRAVELAIRFARE FOR GFOA CONFERENCE - M. LYONSCMO/ FINANCE ADMINGOVERNMENT FINANCE $ 635.00 03/15/201662360 MEMBERSHIP DUESGFOA BUDGET AWARD APPLICATION-- 2016 BUDGETCMO/ FINANCE ADMINAMAZON MKTPLACE PMTS $ 16.70 03/25/201665095 OFFICE SUPPLIESGFOA RECOMMENDED READING (BUDGET RELATED)CMO/ FINANCE ADMINILLINOIS GOVERNMENT FI $ 210.00 03/14/201662295 TRAINING & TRAVELIGFOA PENSION INSTITUTE-- ROM & DAVIDCMO/ FINANCE ADMINKOI CHINESE & SUSHI $ 110.09 03/09/201662295 TRAINING & TRAVELLUNCH WITH EVANSTON CHAMBER OF COMMERCECMO/ FINANCE ADMINGOVERNMENT FINANCE $ 595.00 03/09/201662360 MEMBERSHIP DUESMEMBERSHIP RENEWAL FOR FINANCE DIVISIONCMO/ FINANCE ADMINCITY OF EVANSTON $ 2.00 03/14/201662295 TRAINING & TRAVELPARKING FOR DOWNTOWN EVANSTON BOARD MEETINGCMO/ FINANCE ADMINMARTPARC WELLS $ 15.00 03/21/201662295 TRAINING & TRAVELPARKING FOR FIFTH THIRD MEETING DOWNTOWN CHICAGOCMO/ FINANCE ADMINCITY OF EVANSTON-METER $ 1.50 03/09/201662295 TRAINING & TRAVELPARKING FOR LUNCH WITH EVANSTON CHAMBER OF COMMERCECMO/ FINANCE ADMINCHURCH STREET SELF PAR $ 3.00 03/21/201662295 TRAINING & TRAVELPARKING FOR STATE OF THE CITY MEETINGCMO/ FINANCE ADMINEVANSTON CHAMBER OF CO $ (45.00)03/11/201662295 TRAINING & TRAVELREFUND FOR PAYMENT MADE IN ERRORCMO/ FINANCE ADMINJIMMY JOHN'S # 44 - EC $ 70.00 03/21/201665095 OFFICE SUPPLIESROBERT CROWN FUNDRAISING COMMITTEE LUNCHCMO/ FINANCE ADMINILLINOIS GOVERNMENT FI $ 210.00 03/14/201662295 TRAINING & TRAVELROM & DAVID IGFOA PENSION INSTITUTECMO/ FINANCE COMM ENG GOOGLE GOOGLE STORAGE $ 1.99 03/14/201664545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY GOOGLE STORAGE CHARGECMO/ FINANCE COMM ENG SPOTLYTE LABS LLC SPLT $ 49.00 03/07/201664545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY SOFTWARE SUBSCRIPTIONCMO/ FINANCE COMM ENG ZAPIER.COM/CHARGE $ 15.00 03/07/201664545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY SOFTWARE SUBSCRIPTIONCMO/ FINANCE COMM ENG ISSUU $ 19.00 03/24/201664545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY SOFTWARE SUBSCRIPTIONMay 9, 2016Page 9 of 2566 of 419 Bank of America Statement for the Period ending March 31, 2016CMO/FINANCE ECON DEV SQ B.C.B.C. COFFEE $ 4.13 03/22/2016 62660 BUSINESS ATTRACTION/EXPANSIONCOFFEE MEETING WITH CITY MANAGER AND CEO OF NBA RETIREES TO DISCUSS EVANSTON HEADQUARTERS OPPORTUNITYCMO/FINANCE ECON DEV SMARTSIGN $ 58.77 03/24/2016 62295 TRAINING & TRAVELDOG REFUSE REMOVAL SIGNS FOR PLAYGROUND/PARKCMO/FINANCE ECON DEVHEWN $ 1,487.75 03/21/201662660 BUSINESS ATTRACTION/EXPANSIONFOOD AND BEVERAGE FOR EVANSTON EDGE STARTUP SHOWCASE EVENT ON MARCH 10TH. FUNDS WERE REIMBURSED VIA CHECK FROM SPONSOR NORTH CMO/FINANCE ECON DEV ICSC $ 100.00 03/14/201662660 BUSINESS ATTRACTION/EXPANSION INTERNATIONAL COUNCIL OF SHOPPING CENTERS ANNUAL MEMBERSHIP DUESCMO/FINANCE ECON DEVEB MARCH LUNCHEON-DAT $ 85.00 03/03/201662660 BUSINESS ATTRACTION/EXPANSIONLAMBDA ALPHA NETWORKING LUNCH "DATA DRIVING CHANGE" FOR ZALMEZAK AND STOWE.CMO/FINANCE ECON DEV EB APRIL LUNCHEON-AGI $ 40.00 03/23/2016 62660 BUSINESS ATTRACTION/EXPANSIONLAMBDA ALPHA PROFESSIONAL DEVELOPMENT LUNCHEON. MAYOR TISDAHL GUEST SPEAKERCMO/FINANCE ECON DEV 800 DEGREES PIZZER $ 17.44 03/25/2016 62662 BUSINESS RETENTION/EXPANSION INVESLUNCH MEETING WITH CHICAGO/DEMPSTER SSA BOARD MEMBER (JAIMIE LEONARDI)CMO/FINANCE ECON DEV ICSC $ 190.00 03/14/201662660 BUSINESS ATTRACTION/EXPANSIONMARCH 16 2016 RETAIL IDEA EXCHANGE INTERNATIONAL COUNCIL OF SHOPPING CENTERS MIDWEST EVENTCMO/FINANCE ECON DEV CITY OF EVANSTON-MOBIL $ 2.35 03/21/2016 62295 TRAINING & TRAVELPARKING FOR ANNUAL CHAMBER OF COMMERCE STATE OF THE CITY LUNCHEONCMO/FINANCE ECON DEV CITY OF EVANSTON-MOBIL $ 1.85 03/04/2016 62295 TRAINING & TRAVELPARKING FOR MEETING IN DOWNTOWN WITH CHAMBER OF COMMERCECMO/FINANCE ECON DEVCITY OF EVANSTON-MOBIL $ 1.10 03/28/201662295 TRAINING & TRAVELPARKING FOR MEETING WITH ALD. RAINEY ON HOWARD STREET - NEW OWNERS OF 745 HOWARD STREETCMO/FINANCE ECON DEV CITY OF EVANSTON-MOBIL $ 1.60 03/28/2016 62295 TRAINING & TRAVELPARKING FOR MEETING WITH SSA BOARD MEMBER - JAIMIE LEONARDICMO/FINANCE ECON DEVCITY OF EVANSTON-MOBIL $ 1.47 03/04/201662295 TRAINING & TRAVELPARKING IN DOWNTOWN EVANSTON FOR MEETING WITH ALD. RAINEYCMO/FINANCE ECON DEVCITY OF EVANSTON-METER $ 3.00 03/22/201662295 TRAINING & TRAVELPARKING ON HOWARD STREET TO SHOW HOWARD STREET PROPERTIES TO PROSPECTIVE BUSINESSESCMO/FINANCE ECON DEV WEB NETWORKSOLUTIONS $ 109.89 03/25/2016 62662 BUSINESS RETENTION/EXPANSION INVESPROJECT CODE 533001. MAIN DEMPSTER SPECIAL SERVICE AREA WEBSITE DOMAIN NAMESCMO/FINANCE ECON DEV EVANSTON CHAMBER OF CO $ 450.00 03/14/2016 62662 BUSINESS RETENTION/EXPANSION INVESPURCHASE OF TABLE AT STATE OF THE CITY LUNCHEON FOR CHICAGO/DEMPSTER SSA PROJECT #533001CMO/FINANCE ECON DEV EVANSTON CHAMBER OF CO $ 90.00 03/09/201662295 TRAINING & TRAVELSTATE OF THE CITY/CHAMBER REGISTRATION JOHANNA LEONARD AND PAUL ZALMEZAKCMO/FINANCE ECON DEV CHICAGO ELITE 2 $ 7.50 03/18/2016 62660 BUSINESS ATTRACTION/EXPANSIONTAXI TRAVEL TO TRAIN STATION FROM UNIVERSITY ILLINOIS CHICAGO AFTER ICSC EVENTCMO/FINANCE ECON DEV VTS SUN TAXI CHICAGO $ 10.75 03/18/2016 62660 BUSINESS ATTRACTION/EXPANSION TAXI TRAVEL TO UNIVERSITY ILLINOIS CHICAGO FOR ICSC EVENTCMO/FINANCE ECON DEV METRA OGILVIE $ 10.00 03/17/2016 62660 BUSINESS ATTRACTION/EXPANSIONTRAIN TRAVEL FROM LOOP MEETING LAMBDA ALPHA LUNCHEON WITH LUKE STOWECMO/FINANCE ECON DEV METRA MOBILE $ 10.00 03/17/2016 62660 BUSINESS ATTRACTION/EXPANSIONTRAIN TRAVEL TO LOOP MEETING LAMBDA ALPHA LUNCHEON WITH LUKE STOWECMO/FINANCE ECON DEV THE AMERICAN LAW INSTI $ 339.00 03/07/2016 62295 TRAINING & TRAVELWEBINAR FOR JOHANNA LEONARD, DAMIR LATINOVIC, MICHELLE MASONCUP, KATIE KNAPP, AND MEAGAN JONESCMO/FINANCE ECON DEV STRIKINGLY $ 263.05 03/08/2016 62660 BUSINESS ATTRACTION/EXPANSION WEBSITE TEMPLATE ANNUAL COSTCOMM DEV/ADMIN TRADERS SELF PARK $ 28.00 03/04/201662295 TRAINING & TRAVELCMAP - M. MUENZER - PARKING - 2050 PLAN EVENTCOMM DEV/ADMINTHE UPS STORE #0851 $ 413.61 03/17/201662315 POSTAGEEXPENSES INCURRED TO SHIP PERSONAL BELONGINGS TO AN EMPLOYEE IN CD WHO WAS PUT ON ADMINISTRATIVE LEAVE. THIS PERSON IS NO LONGER COMM DEV/ADMIN ILFLS COM $ 59.95 03/25/2016 62345 COURT COSTS/LITIGATIONIL FORECLOSURE LISTING SERVICE - MONTHLY FEECOMM DEV/ADMINHYATT PLACE CHAMPAIGN $ 138.87 03/21/201662295 TRAINING & TRAVELM. MUENZER - IL STATE PLANNING CONFERENCE - CHAMPAIGN - LODGING.COMM DEV/ADMINWWW.ILAPA.ORG $ 75.00 03/21/201662295 TRAINING & TRAVELM. 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SYLEJMANI)HEALTHIL PROF LICENSE & FEE $ 152.50 03/10/201662474 HEALTH PROTECTION GRANTRENEWAL OF LICENSED ENVIRONMENTAL HEALTH PRACTITIONER LICENCE FOR: CARL CANEVAHEALTH IL PROF LICENSE & FEE $ 152.50 03/10/2016 62474 HEALTH PROTECTION GRANTRENEWAL OF LICENSED ENVIRONMENTAL HEALTH PRACTITIONER LICENSE FOR: GREG OLSENHEALTH IL PROF LICENSE & FEE $ 152.50 03/10/2016 62474 HEALTH PROTECTION GRANTRENEWAL OF LICENSED ENVIRONMENTAL HEALTH PRACTITIONER LICENSE FOR: JOE DICICCOHEALTH IL PROF LICENSE & FEE $ 152.50 03/10/2016 62474 HEALTH PROTECTION GRANTRENEWAL OF LICENSED ENVIRONMENTAL HEALTH PRACTITIONER LICENSE FOR: IKE OGBOHEALTH CITY OF EVANSTON PAY A $ 3.00 03/25/2016 62295 TRAINING & TRAVEL SANKOFA-BLACK FEMALE SUMMIT MTGHEALTH ALLIANCE FOR INNOVATIO $ 450.00 03/07/201662295 TRAINING & TRAVELSPLIT - EVONDA THOMAS-SMITH (50%)HEALTHALLIANCE FOR INNOVATIO $ 450.00 03/07/201662295 TRAINING & TRAVELSPLIT - INDIRA PERKINS (50%)HEALTHWWW.AATPOFILLINOIS.COM $ 120.00 03/10/201662295 TRAINING & TRAVELTRANSFORMING LIVES VIA SHAME RESILIENCE-TIFFANY THOMPSON TRAININGMay 9, 2016Page 11 of 2568 of 419 Bank of America Statement for the Period ending March 31, 2016HEALTH VALLI PRODUCE $ 77.60 03/21/2016 62371 WOMEN OUT WALKINGWOMEN OUT WALKING KICKOFFLAW/LEGALIMLA $ 525.00 03/28/201662295 TRAINING & TRAVEL2016 ANNUAL CONFERENCELAW/LEGALHILTON HOTEL SAN DIEGO $ 280.73 03/28/201662295 TRAINING & TRAVEL2016 ANNUAL CONFERENCE - HOTELLAW/LEGALIICLE $ 1,800.00 03/25/201665010 BOOKS, PUBLICATIONS, MAPSANNUAL SUBSCRIPTIONLAW/LEGALCRAIN'S CHICAGO BUS ON $ 50.00 03/09/201662295 TRAINING & TRAVELCRAIN'S CONFERENCELAW/LEGALUS COURTS.COM $ 3.95 03/08/201662345 COURT COSTS/LITIGATIONFILING FEE - BOGDANLAW/LEGALUS COURTS.COM $ 179.68 03/08/201662345 COURT COSTS/LITIGATIONFILING FEE - CHATFIELDLAW/LEGALUS COURTS.COM $ 3.95 03/10/201662345 COURT COSTS/LITIGATIONFILING FEE - MOYALAW/LEGALUS COURTS.COM $ 3.95 03/03/201662345 COURT COSTS/LITIGATIONFILING FEE - NORTHSHORE TOWINGLAW/LEGALUS COURTS.COM $ 166.73 03/08/201662345 COURT COSTS/LITIGATIONFILING FEE - STATE FARMLAW/LEGALAMERICAN BAR ASSOCIATI $ 35.00 03/17/201662295 TRAINING & TRAVELJUSTICE SCALIA CONFERENCELAW/LEGALMALNATIS 22 $ 55.58 03/18/201665025 FOODLAW DEPT. 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SERVICES OMNI SHOREHAM $ 141.96 03/28/201662295 TRAINING & TRAVELAMERICAN SOCIETY ON AGING-LODGINGPRCS/COMMUNITY SERVICES JEWEL #3487 $ 92.37 03/04/201662295 TRAINING & TRAVELCOMMUNITY EDUCATION PRESENTATION/COA MEETING-PRIMM TOWERSPRCS/COMMUNITY SERVICES MCDONALD'S F24251 $ 6.37 03/21/201662295 TRAINING & TRAVELMEALS-AMERICAN SOCIETY ON AGINGPRCS/COMMUNITY SERVICES SALA THAI RESTAURANT $ 17.00 03/21/201662295 TRAINING & TRAVELMEALS-AMERICAN SOCIETY ON AGING CONFERENCEPRCS/COMMUNITY SERVICES AM SOCIETY AGING $ 15.00 03/21/201662295 TRAINING & TRAVELMEALS-AMERICAN SOCIETY ON AGING CONFERENCEPRCS/COMMUNITY SERVICES RAJAJI INC $ 25.00 03/22/201662295 TRAINING & TRAVELMEALS-AMERICAN SOCIETY ON AGING CONFERENCEPRCS/COMMUNITY SERVICES TONO SUSHI $ 13.75 03/23/201662295 TRAINING & TRAVELMEALS-AMERICAN SOCIETY ON AGING CONFERENCEPRCS/COMMUNITY SERVICES TONO SUSHI $ 24.20 03/24/201662295 TRAINING & TRAVELMEALS-AMERICAN SOCIETY ON AGING CONFERENCEPRCS/COMMUNITY SERVICES MARRIOTT WARDMAN PK F& $ 16.50 03/24/201662295 TRAINING & TRAVELMEALS-AMERICAN SOCIETY ON AGING CONFERENCEPRCS/COMMUNITY SERVICES BAR CIVITA $ 11.90 03/24/201662295 TRAINING & TRAVELMEALS-AMERICAN SOCIETY ON AGING CONFERENCEPRCS/COMMUNITY SERVICES MARRIOTT WARDMAN PK F& $ 16.50 03/25/201662295 TRAINING & TRAVELMEALS-AMERICAN SOCIETY ON AGING CONFERENCEPRCS/COMMUNITY SERVICES TONO SUSHI $ 13.30 03/28/201662295 TRAINING & TRAVELMEALS-AMERICAN SOCIETY ON AGING CONFERENCEPRCS/COMMUNITY SERVICES OPEN CITY $ 12.10 03/28/201662295 TRAINING & TRAVELMEALS-AMERICAN SOCIETY ON AGING CONFERENCEPRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 22.40 03/21/201665085 MINOR EQUIP & TOOLSBANNER SUPPLIES FOR SECURE HANGING (48.34%)PRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 23.94 03/21/201662490 OTHER PROGRAM COSTSEXTENSION CORDS FOR ANIMAL TANKS (51.66%)PRCS/ECOLOGY CTNRFOSTER SMITH MAIL ORDR $ 24.98 03/14/201662490 OTHER PROGRAM COSTSANIMAL CARE BEDDINGPRCS/ECOLOGY CTNRLLLREPTILE AND SUPPLY $ 46.94 03/16/201662490 OTHER PROGRAM COSTSANIMAL CARE LIVE FOODPRCS/ECOLOGY CTNRPETSMART INC 427 $ 31.27 03/24/201662490 OTHER PROGRAM COSTSANIMAL CARE-LIVE FOOD AND BEDDINGPRCS/ECOLOGY CTNRPETSMART INC 427 $ 73.16 03/03/201662490 OTHER PROGRAM COSTSANIMAL CARE-LIVE FOOD, BEDDING, CLEANERSPRCS/ECOLOGY CTNRDOLRTREE 4056 00040568 $ 12.00 03/28/201665110 REC PROGRAM SUPPLIESEGG HUNT BASKETSPRCS/ECOLOGY CTNRORIENTAL TRADING CO $ 409.05 03/17/201665110 REC PROGRAM SUPPLIESEGG HUNT PRIZESPRCS/ECOLOGY CTNRPARTY CITY $ 38.94 03/28/201665110 REC PROGRAM SUPPLIESEGG HUNT PRIZESPRCS/ECOLOGY CTNRSQ US TOY & CONSTRUCT $ 119.67 03/28/201665110 REC PROGRAM SUPPLIESEGG HUNT PRIZESPRCS/ECOLOGY CTNRTHE HOME DEPOT 1902 $ 3.67 03/14/201665110 REC PROGRAM SUPPLIESENCLOSURE BUILDING SUPPLIESPRCS/ECOLOGY CTNRAMAZON.COM $ 32.06 03/03/201665110 REC PROGRAM SUPPLIESENCLOSURE SUPPLIESPRCS/ECOLOGY CTNRREPTILE BASICS INC $ 79.46 03/22/201665110 REC PROGRAM SUPPLIESENCLOSURE UPDATEPRCS/ECOLOGY CTNRLLLREPTILE AND SUPPLY $ 68.97 03/04/201665110 REC PROGRAM SUPPLIESENCLOSURE UPDATESPRCS/ECOLOGY CTNRAMAZON.COM $ 30.67 03/04/201665110 REC PROGRAM SUPPLIESENCLOSURE UPDATESPRCS/ECOLOGY CTNRPOLYGEM INC $ 134.02 03/15/201665110 REC PROGRAM SUPPLIESEXHIBIT BUILDING SUPPLIESPRCS/ECOLOGY CTNRGFS STORE #1915 $ 52.97 03/28/201665025 FOODPOPCORN FOR SNACKPRCS/ECOLOGY CTNRTHE HOME DEPOT 1902 $ 89.87 03/04/201665110 REC PROGRAM SUPPLIESPROGRAM SUPPLIES-TERRARIUMSPRCS/ECOLOGY CTNRCRAFTY BEAVER $ 27.38 03/04/201665110 REC PROGRAM SUPPLIESPROGRAM SUPPLIES-TERRARIUMS AND ENCLOSURE BUILDING SUPPLIESPRCS/ECOLOGY CTNRTHE HOME DEPOT 1902 $ 16.25 03/14/201665005 LANDSCAPE MATERIALSSEED STARTING SUPPLIESPRCS/ECOLOGY CTNRJEWEL #3487 $ 7.56 03/18/201662490 OTHER PROGRAM COSTSSPLIT - ANIMAL CARE-FRESH FOOD (50.4%)PRCS/ECOLOGY CTNRTHE HOME DEPOT 1902 $ 25.31 03/23/201665110 REC PROGRAM SUPPLIESSPLIT - CLASSROOM REMODEL SUPPLIES (36.73%)PRCS/ECOLOGY CTNRJEWEL #3487 $ 7.44 03/18/201665110 REC PROGRAM SUPPLIESSPLIT - PROGRAM SUPPLIES-POTIONS BIRTHDAY (49.6%)PRCS/ECOLOGY CTNRTHE HOME DEPOT 1902 $ 43.60 03/23/201665005 LANDSCAPE MATERIALSSPLIT - SEED STARTING SUPPLIES (63.27%)PRCS/FLEETWOOD JOUR CNTR TARGET 00009274 $ 73.26 03/23/201665025 FOODCANDY FOR EASTER GOODY BAGS (AFTER SCHOOL PROGRAM).May 9, 2016Page 14 of 2571 of 419 Bank of America Statement for the Period ending March 31, 2016PRCS/FLEETWOOD JOUR CNTR DOMINO'S 9175 $ 71.94 03/28/2016 65025 FOODCAST PARTY PIZZA FOR TATER TOT THEATREPRCS/FLEETWOOD JOUR CNTR TARGET 00009274 $ 86.95 03/25/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCLOCK FOR FJCC AUDITORIUM AND BUILDING SUPPLIES (FLASH LIGHT, CLOCK, BATTERIES).PRCS/FLEETWOOD JOUR CNTR SCHAUMBURG PARK DIS $ 50.00 03/08/201662507 FIELD TRIPSFIELD TRIP DURING SPRING BREAKPRCS/FLEETWOOD JOUR CNTR JEWEL #3456 $ 58.98 03/31/201665025 FOODFOOD SUPPLIES FOR CONSCIOUS COOKING CLASS & W.O.WPRCS/FLEETWOOD JOUR CNTR EVANSTON IMPRINTABL $ 1,000.00 03/14/201665110 REC PROGRAM SUPPLIESPAST DUE T-SHIRT BALANCE.PRCS/FLEETWOOD JOUR CNTR OFFICE DEPOT #510 $ 41.89 03/31/201665095 OFFICE SUPPLIESRECEIPT PAPERPRCS/FLEETWOOD JOUR CNTR VALLI PRODUCE $ 20.58 03/08/201665025 FOODSNACKS FOR GIRLS CODING WORKSHOP.PRCS/FLEETWOOD JOUR CNTR FOOD4LESS #0558 $ 19.92 03/08/201665025 FOODSNACKS FOR GIRLS CODING WORKSHOP.PRCS/FLEETWOOD JOUR CNTR FOOD4LESS #0558 $ 73.76 03/24/201665025 FOODSUPPLIES FOR CONSCIOUS COOKING CLASS & W.O.WPRCS/FLEETWOOD JOUR CNTR MARSHALLS #0245 $ 21.99 03/28/201665110 REC PROGRAM SUPPLIESTATER TOT COSTUME ITEMSPRCS/FLEETWOOD JOUR CNTR SQ US TOY & CONSTRUCT $ 43.77 03/21/201665110 REC PROGRAM SUPPLIESTATER TOT COSTUMESPRCS/FLEETWOOD JOUR CNTR FOOD4LESS #0558 $ 22.34 03/28/201665025 FOODTATER TOT FOOD ITEMSPRCS/FLEETWOOD JOUR CNTR SQ US TOY & CONSTRUCT $ 34.00 03/24/201665110 REC PROGRAM SUPPLIESTATER TOT PROPSPRCS/FLEETWOOD JOUR CNTR LOST ERAS $ 36.75 03/28/201665110 REC PROGRAM SUPPLIESTATER TOT THEATER PROPSPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 117.97 03/18/201665110 REC PROGRAM SUPPLIESTATER TOT THEATER SETPRCS/FLEETWOOD JOUR CNTR WWW.TICKETPRINTING.COM $ 47.26 03/04/201662210 PRINTINGTICKETS FOR TATER TOT THEATERPRCS/LEVY SEN CNTRDAVIS TRANPORTATION LL $ 788.00 03/23/201662507 FIELD TRIPSBUS DEPOSITS FOR SENIOR TRIPS - TO BE REIMBURSED BY LSCFPRCS/LEVY SEN CNTRSPEX HAND CAR WASH $ 75.00 03/24/201665110 REC PROGRAM SUPPLIESBUS WASHPRCS/LEVY SEN CNTROFFICEMAX/OFFICE DEPOT $ 162.99 03/30/201665095 OFFICE SUPPLIESCARTRIDGES FOR LEVY COMPUTER LABPRCS/LEVY SEN CNTRKI $ 51.77 03/21/201662245 OTHER EQ MAINTCHAIR GLIDESPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 157.00 03/18/201665110 REC PROGRAM SUPPLIESDATA CARD PRINTER TONERPRCS/LEVY SEN CNTRTHE HOME DEPOT #8598 $ 19.41 03/03/201665110 REC PROGRAM SUPPLIESENCLOSURE SUPPLIESPRCS/LEVY SEN CNTRMENARDS MORTON GROVE I $ 46.84 03/07/201662245 OTHER EQ MAINTLIGHT SWITCH COVER PLATES AND OCC SENSORSPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 11.94 03/02/201665040 JANITORIAL SUPPLIESOVEN CLEANING SUPPLIESPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 66.30 03/16/201665050 BUILDING MAINTENANCE MATERIAL PAINTING SUPPLIESPRCS/LEVY SEN CNTRFLOWERSHOPNETWORK.COM $ 80.99 03/03/201665110 REC PROGRAM SUPPLIESPLANT FOR LEVY FAMILY DEATHPRCS/LEVY SEN CNTRAMAZONPRIME MEMBERSHIP $ (99.00)03/15/201665110 REC PROGRAM SUPPLIESREFUND OF PRIME MEMBERSHIPPRCS/LEVY SEN CNTRGFS STORE #1915 $ 15.76 03/28/201665025 FOODSNACKS FOR SENIOR PROGRAMPRCS/LEVY SEN CNTRSERV-U $ 16.95 03/22/201665025 FOODSPOONS FOR SENIOR LUNCH PROGRAMPRCS/LEVY SEN CNTRCLASSICAL GLASS $ 499.92 03/30/201665110 REC PROGRAM SUPPLIESSUPPLIES FOR GLASS FUSION CLASSESPRCS/LEVY SEN CNTROFFICEMAX/OFFICE DEPOT $ 90.99 03/16/201665095 OFFICE SUPPLIESTONER FOR COMPUTER LABPRCS/LEVY SEN CNTR4IMPRINT $ 302.54 03/01/201665110 REC PROGRAM SUPPLIESVOLUNTEER APPRECIATION GIVE AWAYS - TO BE REIMBURSED BY LSCFPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 60.90 03/09/201665110 REC PROGRAM SUPPLIESARTS CAMP AND FESTIVAL SUPPLIESPRCS/NOYES CNTRAMERICAN SCIENCE & SUR $ 43.75 03/21/201665110 REC PROGRAM SUPPLIESARTS CAMP SCIENCE OF ART SUPPLIESPRCS/NOYES CNTRFOOD4LESS #0558 $ 32.37 03/01/201665110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 161.25 03/14/201665110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 127.71 03/14/201665110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRDOLRTREE 798 00007989 $ 20.00 03/21/201665110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRLAKESIDE COLLECTION $ 197.36 03/10/201665110 REC PROGRAM SUPPLIESCOSTUMERS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 17.49 03/04/201665110 REC PROGRAM SUPPLIESFESTIVAL AND GALLERY TABLECLOTHSMay 9, 2016Page 15 of 2572 of 419 Bank of America Statement for the Period ending March 31, 2016PRCS/NOYES CNTR AMAZON MKTPLACE PMTS $ 8.32 03/14/2016 65110 REC PROGRAM SUPPLIES FIRST AID SUPPLIES NOYESPRCS/NOYES CNTR THE HOME DEPOT 1902 $ 200.60 03/07/2016 65110 REC PROGRAM SUPPLIES LIGHTS FOR THE NOYES CENTER GALLERYPRCS/NOYES CNTR AMAZON MKTPLACE PMTS $ 13.43 03/09/2016 65110 REC PROGRAM SUPPLIESMEDIA ARTS SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 7.38 03/09/201665110 REC PROGRAM SUPPLIESOVERHEAD PROJECTOR BULBPRCS/NOYES CNTRUSPS 16849000933304130 $ 3.94 03/25/201665110 REC PROGRAM SUPPLIESSHIPPING FOR REPLACEMENT ADAPTER ARTS CAMP SUPPLIESPRCS/NOYES CNTRORIENTAL TRADING CO $ 220.02 03/11/201665110 REC PROGRAM SUPPLIESSPRING BREAK CAMP ARTS SUPPLIESPRCS/NOYES CNTRMUSEUM OF SCIENCE & IN $ 123.00 03/28/201662507 FIELD TRIPSSPRING BREAK CAMP FIELD TRIPPRCS/NOYES CNTRFOOD4LESS #0558 $ 36.62 03/28/201665110 REC PROGRAM SUPPLIESSPRING BREAK CAMP SUPPLIESPRCS/NOYES CNTRWHOLEFDS EVS 10369 $ 5.98 03/29/201665110 REC PROGRAM SUPPLIESSPRING BREAK CAMP SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 21.15 03/29/201665110 REC PROGRAM SUPPLIESSPRING BREAK CAMP SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 13.42 03/31/201665110 REC PROGRAM SUPPLIESSPRING BREAK CAMP SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 14.56 03/31/201665110 REC PROGRAM SUPPLIESSPRING BREAK CAMP TOOLS AND SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 24.84 03/09/201665110 REC PROGRAM SUPPLIESSPRING BREAK FARM CAMPPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 45.88 03/28/201665110 REC PROGRAM SUPPLIESTV ADAPTER ARTS CAMP SUPPLYPRCS/RBT CROWN CNTROFFICEMAX/OFFICE DEPOT $ 42.35 03/16/201665110 REC PROGRAM SUPPLIES PAPER SUPPLIES FOR PROGRAMMING PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 39.09 03/17/201665110 REC PROGRAM SUPPLIESAFTER SCHOOL ADVENTURE HOLIDAY SUPPLIES.PRCS/RBT CROWN CNTRSQ US TOY & CONSTRUCT $ 55.00 03/18/201665110 REC PROGRAM SUPPLIESAFTER SCHOOL ADVENTURE HOLIDAY SUPPLIES.PRCS/RBT CROWN CNTRDOLRTREE 673 00006734 $ 30.00 03/21/201665110 REC PROGRAM SUPPLIESAFTER SCHOOL ADVENTURE HOLIDAY SUPPLIES.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 18.84 03/04/201665025 FOODAFTER SCHOOL ADVENTURE SNACK / MILK.PRCS/RBT CROWN CNTRGFS STORE #1915 $ 91.50 03/07/201665110 REC PROGRAM SUPPLIESAFTER SCHOOL ADVENTURE SNACK SUPPLIES.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 76.89 03/04/201665025 FOODAFTER SCHOOL ADVENTURE SNACK.PRCS/RBT CROWN CNTRGFS STORE #1915 $ 150.00 03/07/201665025 FOODAFTER SCHOOL ADVENTURE SNACKS.PRCS/RBT CROWN CNTRGFS STORE #1915 $ 150.40 03/07/201665025 FOODAFTER SCHOOL ADVENTURE SNACKS.PRCS/RBT CROWN CNTRCENTURY THEATRES 439 $ 210.90 03/24/201662507 FIELD TRIPSAFTER-SCHOOL TRIPPRCS/RBT CROWN CNTRCHICAGO FILTER SUPPLY $ 347.84 03/07/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR FILTERS FOR AIR HANDLER UNITS.PRCS/RBT CROWN CNTRPETSMART INC 427 $ 82.34 03/30/201665110 REC PROGRAM SUPPLIESCLASSROOM PET SUPPLIESPRCS/RBT CROWN CNTRCVS/PHARMACY #00833 $ 42.90 03/21/201665110 REC PROGRAM SUPPLIESCOMPETITION CARDSPRCS/RBT CROWN CNTRPARTY TIME PALACE $ 50.00 03/04/201662507 FIELD TRIPSDEPOSIT FOR FIELD TRIP.PRCS/RBT CROWN CNTRDOLRTREE 6267 00062679 $ 30.00 03/23/201665110 REC PROGRAM SUPPLIESEASTER ACTIVITIESPRCS/RBT CROWN CNTRTHE HOME DEPOT 1902 $ 19.41 03/03/201665050 BUILDING MAINTENANCE MATERIAL EXTENSION CORD, ADAPTER, AND OTHER MAINTENANCE ITEMS.PRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 86.45 03/09/201665025 FOODFJC AND MASON MILKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 12.98 03/30/201665040 JANITORIAL SUPPLIESFJCC CLEANING SUPPLIESPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 238.93 03/31/201665110 REC PROGRAM SUPPLIESFJCC KITCHEN SUPPLIESPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 78.84 03/28/201665025 FOODFJCC LUNCH AND MIDDLE SCHOOL PARTYPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 34.58 03/07/201665025 FOODFJCC MILKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 33.58 03/10/201665025 FOODFJCC MILKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 34.08 03/14/201665025 FOODFJCC MILKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 85.95 03/16/201665025 FOODFJCC MILKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 34.08 03/18/201665025 FOODFJCC MILKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 82.75 03/23/201665025 FOODFJCC MILKMay 9, 2016Page 16 of 2573 of 419 Bank of America Statement for the Period ending March 31, 2016PRCS/RBT CROWN CNTR GORDON FOOD SERVICE IN $ 49.77 03/25/201665025 FOODFJCC MILKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 116.03 03/30/201665025 FOODFJCC MILKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 134.45 03/03/201665025 FOODFJCC SNACKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 8.97 03/16/201665025 FOODFJCC SNACKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 115.48 03/30/201665025 FOODFJCC SNACKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 207.61 03/02/201665025 FOODFJCC SNACK AND SUPPERPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 221.73 03/09/201665025 FOODFJCC SNACK AND SUPPERPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 198.93 03/16/201665025 FOODFJCC SNACK AND SUPPERPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 105.13 03/18/201665025 FOODFJCC SNACK AND SUPPERPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 220.51 03/23/201665025 FOODFJCC SNACK AND SUPPERPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 997.72 03/31/201665025 FOODFJCC SNACK AND SUPPERPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 156.60 03/30/201665025 FOODFJCC SPRING BREAK LUNCHPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 37.74 03/14/201665025 FOODFJCC SUPPERPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 31.33 03/11/201665025 FOODFJCC SUPPER SUPPLIESPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 47.45 03/24/201665025 FOODFJCC SUPPER SUPPLIESPRCS/RBT CROWN CNTRHOTWIRE-SALES FINAL $ 104.88 03/16/201665110 REC PROGRAM SUPPLIESHOTEL ROOM FOR INDEPENDENT EVALUATOR PRCS/RBT CROWN CNTRCOSTUME GALLERY, IN $ 212.00 03/31/201665110 REC PROGRAM SUPPLIESICE SHOW COSTUMEPRCS/RBT CROWN CNTRWEISSMAN DESIGNS FOR D $ 962.67 03/31/201665110 REC PROGRAM SUPPLIESICE SHOW COSTUMEPRCS/RBT CROWN CNTRAMAZON DIGITAL SVCS $ 7.44 03/04/201665110 REC PROGRAM SUPPLIESICE SHOW MUSICPRCS/RBT CROWN CNTRAMAZON DIGITAL SVCS $ 2.58 03/04/201665110 REC PROGRAM SUPPLIESICE SHOW MUSICPRCS/RBT CROWN CNTRAMAZON DIGITAL SVCS $ 7.14 03/04/201665110 REC PROGRAM SUPPLIESICE SHOW MUSICPRCS/RBT CROWN CNTRAMAZON DIGITAL SVCS $ 1.29 03/10/201665110 REC PROGRAM SUPPLIESICE SHOW MUSICPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 5.97 03/10/201665040 JANITORIAL SUPPLIESKITCHEN CLEANING SUPPLIESPRCS/RBT CROWN CNTRLIGHTORAMAI $ 337.76 03/29/201665110 REC PROGRAM SUPPLIESLIGHTS FOR SHOWPRCS/RBT CROWN CNTRRGS PAY $ 227.99 03/22/201665025 FOODLOCKABLE WALL CABINET - MEDICINE/FIRST AIDPRCS/RBT CROWN CNTROFFICEMAX/OFFICE DEPOT $ 56.91 03/11/201665110 REC PROGRAM SUPPLIESLTS BADGES PAPERPRCS/RBT CROWN CNTRGFS STORE #1915 $ 116.33 03/11/201665110 REC PROGRAM SUPPLIESLUNCH AND SNACK SUPPLIESPRCS/RBT CROWN CNTRSUBWAY 03466141 $ 48.67 03/10/201665025 FOODLUNCH FOR SENIOR VOLUNTEERSPRCS/RBT CROWN CNTRVALLI PRODUCE $ 85.58 03/16/201665025 FOODLUNCH PROGRAMPRCS/RBT CROWN CNTRIN GOURMET GORILLA, I $ 609.90 03/01/201665025 FOODLUNCH PROGRAMPRCS/RBT CROWN CNTRIN GOURMET GORILLA, I $ 1,105.80 03/14/201665025 FOODLUNCH PROGRAMPRCS/RBT CROWN CNTRCLARK-DEVON HARDWA $ 22.68 03/21/201665050 BUILDING MAINTENANCE MATERIAL MAINTENANCE SUPPLIESPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 34.08 03/16/201665025 FOODMASON PARK MILKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 33.28 03/23/201665025 FOODMASON PARK MILKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 146.27 03/02/201665025 FOODMASON PARK MILK AND SNACKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 111.41 03/09/201665025 FOODMASON PARK SNACKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 141.43 03/16/201665025 FOODMASON PARK SNACKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 114.18 03/23/201665025 FOODMASON PARK SNACKPRCS/RBT CROWN CNTRVALLI PRODUCE $ 11.96 03/02/201665025 FOODMILKPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 9.16 03/08/201665025 FOODMILKMay 9, 2016Page 17 of 2574 of 419 Bank of America Statement for the Period ending March 31, 2016PRCS/RBT CROWN CNTR VALLI PRODUCE $ 9.96 03/15/201665025 FOODMILKPRCS/RBT CROWN CNTRVALLI PRODUCE $ 9.86 03/18/201665025 FOODMILKPRCS/RBT CROWN CNTRVALLI PRODUCE $ 23.34 03/24/201665025 FOODMILKPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 120.03 03/02/201665025 FOODMILK FOR FJCCPRCS/RBT CROWN CNTR1000BULBS.COM $ 203.35 03/30/201665110 REC PROGRAM SUPPLIESMINIATURE LIGHTS FOR FIREWORKS FOR SPRING SHOW PRCS/RBT CROWN CNTRAMAZON DIGITAL SVCS $ 7.74 03/04/201665110 REC PROGRAM SUPPLIESMUSIC FOR SPRING SHOW PRCS/RBT CROWN CNTRPANINO'S PIZZERIA OR $ 52.75 03/21/201665110 REC PROGRAM SUPPLIESPIZZA FOR COACHES PRCS/RBT CROWN CNTRTHE UPS STORE #1037 $ 9.98 03/23/201662315 POSTAGEPOSTAGE FOR RETURN ITEM.PRCS/RBT CROWN CNTRCONSTRUCT PLAYTHINGS.C $ 542.83 03/28/201665110 REC PROGRAM SUPPLIESPRESCHOOL - PLAY FURNITUREPRCS/RBT CROWN CNTRVALLI PRODUCE $ 63.83 03/02/201665025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTRTRADER JOE'S #702 QPS $ 66.52 03/07/201665025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 20.72 03/08/201665025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTRVALLI PRODUCE $ 65.28 03/18/201665110 REC PROGRAM SUPPLIESPRESCHOOL SNACKPRCS/RBT CROWN CNTRWALGREENS #4218 $ 13.19 03/31/201665110 REC PROGRAM SUPPLIESPROGRAM SUPPLIES FOR THEME ACTIVITY.PRCS/RBT CROWN CNTRWALGREENS #4218 $ 45.93 03/08/201665110 REC PROGRAM SUPPLIESREC ACTIVITY SUPPLIESPRCS/RBT CROWN CNTRGFS STORE #1915 $ 76.90 03/21/201665110 REC PROGRAM SUPPLIESREC ACTIVITY SUPPLIESPRCS/RBT CROWN CNTRDISCOUNT SCHOOL SUPPLY $ 232.95 03/23/201665110 REC PROGRAM SUPPLIESREC PROGRAM SUPPLIESPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 92.89 03/09/201665025 FOODREFRESHMENTS FOR CODING EVENTPRCS/RBT CROWN CNTROLD COUNTRY BUFFET #00 $ (10.33)03/07/201662507 FIELD TRIPSREFUNDPRCS/RBT CROWN CNTRGFS STORE #1915 $ (1.34)03/07/201665025 FOODREFUNDPRCS/RBT CROWN CNTRAV CHICAGO, INC. $ 540.00 03/15/201662375 RENTALSRENTAL MICS FOR WOMEN'S DAYPRCS/RBT CROWN CNTRGFS STORE #1915 $ (17.98)03/21/201665110 REC PROGRAM SUPPLIESRETURNED ITEM (PURCHASED 3/09/16)PRCS/RBT CROWN CNTRHOTWIRE-SALES FINAL $ 103.88 03/14/201665110 REC PROGRAM SUPPLIESROOM BOOKING LTS EVALUATION ERIN SCHOPFPRCS/RBT CROWN CNTREPIC SPORTS, INC. $ 272.77 03/31/201665110 REC PROGRAM SUPPLIESRUBBER BOARDERS FOR FIBERGLASS BASKETBALL RIMS IN GYM.PRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 27.04 03/28/201665025 FOODSCHOOL OUT EASTER ACTIVITIESPRCS/RBT CROWN CNTRFMNH - FIELD MUSEUM $ 65.00 03/31/201662507 FIELD TRIPSSPRING BREAK CAMP FIELD TRIP.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 147.77 03/28/201665025 FOODSPRING BREAK CAMP SNACKS.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 160.00 03/28/201665025 FOODSPRING BREAK CAMP SNACKS.PRCS/RBT CROWN CNTRSQ US TOY & CONSTRUCT $ 150.00 03/25/201665110 REC PROGRAM SUPPLIESSPRING BREAK CAMP SUPPLIES.PRCS/RBT CROWN CNTRSQ US TOY & CONSTRUCT $ 55.71 03/25/201665110 REC PROGRAM SUPPLIESSPRING BREAK CAMP SUPPLIES.PRCS/RBT CROWN CNTRSQ US TOY & CONSTRUCT $ 54.29 03/25/201665110 REC PROGRAM SUPPLIESSPRING BREAK CAMP SUPPLIES.PRCS/RBT CROWN CNTRDOLRTREE 6267 00062679 $ 31.00 03/28/201665110 REC PROGRAM SUPPLIESSPRING BREAK CAMP SUPPLIES.PRCS/RBT CROWN CNTRDOLRTREE 6267 00062679 $ 63.00 03/28/201665110 REC PROGRAM SUPPLIESSPRING BREAK CAMP SUPPLIES.PRCS/RBT CROWN CNTRSCHAUMBURG PARK DIS $ 155.00 03/30/201662507 FIELD TRIPSSPRING BREAK TRIPPRCS/RBT CROWN CNTRCURTAIN CALL COSTUMES $ 219.90 03/28/201665110 REC PROGRAM SUPPLIESSPRING SHOW COSTUMESPRCS/RBT CROWN CNTRMOBILE MINI $ 112.77 03/14/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL STORAGE POD RENTAL.PRCS/RBT CROWN CNTRCHICAGO SKY $ 203.00 03/18/201662507 FIELD TRIPSSUMMER CAMP TRIP DEPOSITPRCS/RBT CROWN CNTRPARTY TIME PALACE $ 50.00 03/04/201665110 REC PROGRAM SUPPLIESSUPPLIES FOR THEME PROJECT.PRCS/RBT CROWN CNTRHOUSE OF RENTAL $ 795.00 03/30/201665110 REC PROGRAM SUPPLIESTABLE RENTAL FOR ANNUAL FLEA MARKET.PRCS/RBT CROWN CNTRSOUTH WRAG CO TUTU $ 545.54 03/24/201665110 REC PROGRAM SUPPLIESTUTUS FOR ICE SHOW COSTUME May 9, 2016Page 18 of 2575 of 419 Bank of America Statement for the Period ending March 31, 2016PRCS/RBT CROWN CNTR GORDON FOOD SERVICE IN $ 275.59 03/14/201665025 FOODWOMEN'S DAY LUNCHEONPRCS/RBT CROWN CNTRGORDON FOOD SERVICE IN $ 72.94 03/15/201665025 FOODWOMEN'S DAY LUNCHEONPRCS/RECREATIONEB 2ND ANNUAL UNTIED $ 128.58 03/07/201662295 TRAINING & TRAVEL2 TICKETS FOR AWARD CEREMONY FOR YOUTH & YOUNG ADULT STAFFPRCS/RECREATIONTARGET 00009282 $ 46.95 03/11/201665110 REC PROGRAM SUPPLIESBALL JARS FOR SPUD CLUB MOTHER'S DAY ACTIVITY AT FARMERS' MARKETPRCS/RECREATIONAMERICAN SCIENCE & SUR $ 21.99 03/21/201665110 REC PROGRAM SUPPLIESBUNGEE CORDS & BLACKBOARDS FOR FARMERS' MARKETPRCS/RECREATIONTARGET 00009274 $ 52.95 03/23/201662490 OTHER PROGRAM COSTSCANDY GIVE-A-WAYS FOR EASTER SKATEPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 44.43 03/08/201665110 REC PROGRAM SUPPLIESCHILD SIZED SHOPPING CART FOR FARMERS' MARKETPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 59.90 03/07/201665110 REC PROGRAM SUPPLIESCHILD SIZED SHOPPING CARTS FOR FARMERS' MARKETPRCS/RECREATIONTHE HOME DEPOT 1902 $ 5.85 03/21/201665050 BUILDING MAINTENANCE MATERIAL CONCRETE SEALANT FOR GIBBS-MORRISONPRCS/RECREATIONCHICAGO COSTUME WAREHO $ 75.00 03/28/201662490 OTHER PROGRAM COSTSCOSTUME FOR EASTER SKATEPRCS/RECREATIONAMAZON MKTPLACE PMTS $ (44.43)03/17/201665110 REC PROGRAM SUPPLIESCREDIT FOR DUPLICATE CHARGEPRCS/RECREATIONOFFICE DEPOT #510 $ (22.00)03/25/201665095 OFFICE SUPPLIESCREDIT FOR RETURNED OFFICE SUPPLIESPRCS/RECREATIONAMAZON MKTPLACE PMTS $ (14.74)03/17/201665110 REC PROGRAM SUPPLIESCREDIT FOR SHIPPING CHARGESPRCS/RECREATIONA-Z ENTERTAINMENT LTD $ 675.00 03/16/201662490 OTHER PROGRAM COSTSDJ SKATE PARTY MUSIC & DANCERSPRCS/RECREATIONA-Z ENTERTAINMENT LTD $ 20.00 03/16/201662490 OTHER PROGRAM COSTSDJ SKATING PARTY - TRANSACTION EXPENSESPRCS/RECREATIONA-Z ENTERTAINMENT LTD $ 675.00 03/16/201662490 OTHER PROGRAM COSTSDJ SKATING PARTY MUSIC & DANCERSPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 44.43 03/07/201665110 REC PROGRAM SUPPLIESDUPLICATE CHARGE FOR CHILD SIZED SHOPPING CARTSPRCS/RECREATIONJEWEL #3428 $ 54.19 03/15/201662507 FIELD TRIPSFOOD FOR AFTERSCHOOL COOKING PROGRAMPRCS/RECREATIONJEWEL #3428 $ 55.89 03/01/201665025 FOODFOOD FOR AFTERSCHOOL COOKING PROGRAMPRCS/RECREATIONJEWEL #3428 $ 59.44 03/08/201665025 FOODFOOD FOR AFTERSCHOOL COOKING PROGRAMPRCS/RECREATIONJEWEL #3428 $ 53.39 03/22/201665025 FOODFOOD FOR AFTERSCHOOL COOKING PROGRAMPRCS/RECREATIONTHE HOME DEPOT 1902 $ 5.47 03/11/201665110 REC PROGRAM SUPPLIESGLUE TO REPAIR SPORTS EQUIPMENTPRCS/RECREATIONALLEGRA MARKETING PRIN $ 689.00 03/15/201662210 PRINTINGLAKESHORE ART FESTIVAL POLE BANNERSPRCS/RECREATION837 - BRUNSWICK ZONE - $ 138.00 03/07/201662507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATION837 - BRUNSWICK ZONE - $ 234.00 03/14/201662507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONLAS PALMAS MEXICAN RES $ 71.08 03/25/201665025 FOODLUNCH FOR R. CROWN FUNDRAISING CAMPAIGN MEETINGPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.25 03/02/201662295 TRAINING & TRAVELMETER AT MCGAW YMCA FOR SPECIAL RECREATION SWIM PROGRAMSPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.25 03/09/201662295 TRAINING & TRAVELMETER AT MCGAW YMCA FOR SPECIAL RECREATION SWIM PROGRAMSPRCS/RECREATIONCITY OF EVANSTON-METER $ 0.75 03/29/201665110 REC PROGRAM SUPPLIESMETER ON DAVIS ST NEAR LEMOI ACE HARDWAREPRCS/RECREATIONPLUG N PAY INC $ 100.20 03/03/201662705 BANK SERVICE CHARGESMONTHLY CREDIT CARD PROCESSING FEE FOR ON LINE REC TRAC REGISTRATIONPRCS/RECREATION PLUG N PAY INC $ 117.60 03/03/2016 62705 BANK SERVICE CHARGESMONTHLY CREDIT CARD PROCESSING FEE FOR ON LINE REC TRAC REGISTRATIONPRCS/RECREATION OFFICE DEPOT #510 $ 102.42 03/21/201665095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 03/02/201662295 TRAINING & TRAVELPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 03/09/201662295 TRAINING & TRAVELPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 03/16/201662295 TRAINING & TRAVELPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 03/23/201662295 TRAINING & TRAVELPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONPARKINGMETER4 87724279 $ 1.75 03/07/201662295 TRAINING & TRAVELPARKING METER WHILE PURCHASING PROGRAM SUPPLIESPRCS/RECREATIONDOLRTREE 673 00006734 $ 33.00 03/14/201665110 REC PROGRAM SUPPLIESPOSTER BOARDS FOR MSYEP JOB FAIRPRCS/RECREATIONINTERNATIONAL TRANSACTION FEE $ 3.19 03/14/201662512 RECRUITMENT SERVICESPRCS SEASONAL HIRING SOFTWAREPRCS/RECREATIONWORKABLE $ 399.00 03/14/201662512 RECRUITMENT SERVICESPRCS SEASONAL HIRING SOFTWAREMay 9, 2016Page 19 of 2576 of 419 Bank of America Statement for the Period ending March 31, 2016PRCS/RECREATION MCDONALD'S M6867 OF $ 10.00 03/25/2016 62490 OTHER PROGRAM COSTS RAFFLE PRIZE FOR EASTER SKATEPRCS/RECREATION JEWEL #3442 $ 29.98 03/23/2016 62490 OTHER PROGRAM COSTSRAFFLE PRIZES FOR EASTER SKATEPRCS/RECREATIONVALLI PRODUCE $ 27.92 03/23/201662490 OTHER PROGRAM COSTSRAFFLE PRIZES FOR EASTER SKATEPRCS/RECREATIONJEWEL #3349 $ 29.99 03/23/201662490 OTHER PROGRAM COSTSRAFFLE PRIZES FOR EASTER SKATEPRCS/RECREATIONPLAYITAGAINSP #11655 $ 40.00 03/24/201662490 OTHER PROGRAM COSTSRAFFLE PRIZES FOR EASTER SKATEPRCS/RECREATIONSTARBUCKS STORE 23091 $ 20.00 03/25/201662490 OTHER PROGRAM COSTSRAFFLE PRIZES FOR EASTER SKATEPRCS/RECREATIONORIENTAL TRADING CO $ 96.35 03/08/201665110 REC PROGRAM SUPPLIESREC SUPPLIES FOR FARMERS' MARKETPRCS/RECREATIONMICHAELS STORES 2037 $ 41.24 03/21/201665110 REC PROGRAM SUPPLIESREC SUPPLIES FOR FARMERS' MARKETPRCS/RECREATIONJEWEL #3428 $ (63.47)03/08/201666040 GENERAL ADMINISTRATIONREFUND FROM JEWELPRCS/RECREATIONDF SUPPLY INC $ 1,701.08 03/11/201665110 REC PROGRAM SUPPLIESREPLACEMENT SAFETY YELLOW CAP RAIL FOR OUTFIELD FENCES AT JAMES PARKPRCS/RECREATION EVANSTON IMPRINTABL $ 123.96 03/02/2016 65020 CLOTHINGSHIRTS FOR SWIM MEET STAFFPRCS/RECREATION LEMOI ACE HARDWARE $ 11.98 03/29/201665040 JANITORIAL SUPPLIESSHOP TOWELSPRCS/RECREATIONPLAYITAGAINSP #11655 $ 371.63 03/25/201662490 OTHER PROGRAM COSTSSKATE SHARPENING & HOCKEY CLASS SUPPLIESPRCS/RECREATIONDD/BR #338026 Q35 $ 10.99 03/21/201665025 FOODSNACKS FOR ATHLETES COMPETING IN SPECIAL OLYMPICS SWIM MEETSPRCS/RECREATIONGFS STORE #1915 $ 158.78 03/14/201665110 REC PROGRAM SUPPLIESSNACKS FOR MSYEP JOB FAIRPRCS/RECREATIONCHICAGO SKY $ 453.00 03/21/201662507 FIELD TRIPSSPECIAL RECREATION PROGRAM FIELD TRIP TO CHICAGO SKY GAMEPRCS/RECREATIONORIENTAL TRADING CO $ 15.97 03/08/201665110 REC PROGRAM SUPPLIESSPUD CLUB MOTHER'S DAY GIFTS FOR FARMERS' MARKETPRCS/RECREATIONILLINOIS PARK RECREAT $ 100.00 03/17/201662490 OTHER PROGRAM COSTSSUPERVISOR SYMPOSIUMPRCS/RECREATIONTARGET 00009274 $ 54.00 03/14/201662490 OTHER PROGRAM COSTSSUPPLIES FOR INDOOR SOCCER SKILLS CLASSPRCS/RECREATIONCERAMIC SUPPLY CHICAGO $ 56.20 03/10/201662490 OTHER PROGRAM COSTSSUPPLIES FOR POTTERY CLASSESPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 36.93 03/07/201665110 REC PROGRAM SUPPLIESTABLE CLOTHS FOR PRCSPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 21.98 03/07/201665110 REC PROGRAM SUPPLIESTABLE CLOTHS FOR PRCSPRCS/RECREATIONCITY OF EVANSTON - PAR $ 1.00 03/17/201662235 OFFICE EQUIPMENT MAINT.TESTING OF RECTRAC CREDIT CARD MACHINESPRCS/RECREATIONAMAZON.COM $ 119.95 03/28/201665110 REC PROGRAM SUPPLIESTHE SCIENCE OF BEACH LIFEGUARDING BOOKPRCS/RECREATIONAMAZON.COM $ 10.28 03/30/201665085 MINOR EQUIP & TOOLSTIE WIRE TWISTING TOOLPRCS/RECREATIONAMAZON.COM $ 10.28 03/31/201665085 MINOR EQUIP & TOOLSTIE WIRE TWISTING TOOLPRCS/RECREATIONAMAZON.COM $ 10.28 03/31/201665085 MINOR EQUIP & TOOLSTIE WIRE TWISTING TOOLPRCS/RECREATIONFOOD4LESS #0558 $ 17.94 03/14/201665110 REC PROGRAM SUPPLIESWATER FOR MSYEP JOB FAIRPRCS/RECREATIONSPORTS AUTHORITY 0617 $ 59.98 03/04/201665110 REC PROGRAM SUPPLIESWEIGHTLIFTING BELTS FOR POWERLIFTING PROGRAMPRCS/YOUTH ENGAGEMENT DUNKIN #306178 Q35 $ 183.92 03/11/201662490 OTHER PROGRAM COSTSADDITIONAL COFFEE FOR MSYEP JOB FAIR VOLUNTEERS AND EMPLOYERSPRCS/YOUTH ENGAGEMENT PARTY CITY $ 76.49 03/09/201662490 OTHER PROGRAM COSTSBALLOONS AND PAPER WEIGHTS FOR MSYEP JOB FAIRPRCS/YOUTH ENGAGEMENT DUNKIN #306178 Q35 $ 510.74 03/09/201662490 OTHER PROGRAM COSTSDONUTS AND COFFEE FOR EMPLOYERS AND VOLUNTEERSPRCS/YOUTH ENGAGEMENT OFFICE DEPOT #510 $ 132.99 03/08/201662490 OTHER PROGRAM COSTSFOLDERS FOR MSYEP JOB FAIR: RESOURCE FOLDERSPRCS/YOUTH ENGAGEMENT POTBELLY #5 $ 855.50 03/14/201662490 OTHER PROGRAM COSTSLUNCH FOR VOLUNTEERS AND EMPLOYERS AT MSYEP JOB FAIRPRCS/YOUTH ENGAGEMENT WAL-MART #1998 $ 47.81 03/09/201662490 OTHER PROGRAM COSTSMAYORS SUMMER YOUTH EMPLOYMENT JOB FAIR MATERIALSPRCS/YOUTH ENGAGEMENT SAMSCLUB #6444 $ 520.42 03/14/201665025 FOODMAYORS SUMMER YOUTH EMPLOYMENT PROGRAM FOOD FOR JOB FAIRPRCS/YOUTH ENGAGEMENT GIORDANOS OF EVANSTON $ 301.27 03/14/201665025 FOODMAYORS SUMMER YOUTH EMPLOYMENT PROGRAM JOB FAIR FOODPRCS/YOUTH ENGAGEMENT OFFICE DEPOT #510 $ 33.98 03/09/201662490 OTHER PROGRAM COSTSMAYORS SUMMER YOUTH EMPLOYMENT PROGRAM JOB FAIR SUPPLIESPRCS/YOUTH ENGAGEMENT WALGREENS #2619 $ 6.11 03/14/201665025 FOODMAYORS SUMMER YOUTH EMPLOYMENT PROGRAM JOB FAIR WATERPRCS/YOUTH ENGAGEMENT FEDEXOFFICE 00036053 $ 1,019.33 03/14/201662490 OTHER PROGRAM COSTSMSYEP APPLICATIONS, EMPLOYER EVALUATION FORMS, JOB DESCRIPTION BINDERS, BLANK MSYEP APPLICATIONSMay 9, 2016Page 20 of 2577 of 419 Bank of America Statement for the Period ending March 31, 2016PRCS/YOUTH ENGAGEMENT DUNKIN #306178 Q35 $ 285.74 03/14/2016 62490 OTHER PROGRAM COSTS MSYEP JOB FAIR DONUTS FOR EMPLOYERS AND KIDSPRCS/YOUTH ENGAGEMENT PARTY CITY $ 56.14 03/09/2016 62490 OTHER PROGRAM COSTS MSYEP JOB FAIR HELIUM FOR BALLOONSPRCS/YOUTH ENGAGEMENT DOLRTREE 6267 00062679 $ 45.00 03/04/201662490 OTHER PROGRAM COSTSMSYEP JOB FAIR TABLE COVERSPRCS/YOUTH ENGAGEMENT SUBWAY 03466141 $ 34.00 03/11/201662490 OTHER PROGRAM COSTSMSYEP PRE JOB FAIR JOB READINESS WORKSHOPS FOOD FOR VOLUNTEERS AND YJC STAFFPRCS/YOUTH ENGAGEMENT SUBWAY 03466141 $ 34.00 03/04/2016 62490 OTHER PROGRAM COSTSMSYEP PRE JOB FAIR WORKSHOPS WITH YOUTH JOB CENTER. FOOD FOR STAFF AND VOLUNTEERSPRCS/YOUTH ENGAGEMENT GFS STORE #1915 $ 172.73 03/10/2016 62490 OTHER PROGRAM COSTS MSYEP SNACKS FOR KIDS AT JOB FAIRPRCS/YOUTH ENGAGEMENT CITY OF EVANSTON COLLE $ 10.00 03/08/2016 62295 TRAINING & TRAVELPARKINGPRCS/YOUTH ENGAGEMENT FIVE BELOW 722 $ 66.00 03/30/201665110 REC PROGRAM SUPPLIESSUPPLIES FOR MASON PARK AFTER SCHOOL PROGRAMPRCS/YOUTH ENGAGEMENT IN CHICAGO JOBS COUNC $ 250.00 03/25/201662295 TRAINING & TRAVELTRAINING MEMBERSHIP FEEPRCS/YOUTH ENGAGEMENT WALGREENS #2619 $ 2.99 03/10/201662490 OTHER PROGRAM COSTSWATER FOR MSYEP PRE JOB READINESS WORKSHOPS WITH YOUTH JOB CENTER. VOLUNTEERSPRCS/YOUTH ENGAGEMENT WALGREENS #2619 $ 2.99 03/03/201662490 OTHER PROGRAM COSTSWATER FOR PRE-JOB FAIR JOB READINESS TRAININGS WITH YOUTH JOB CENTER VOLUNTEERSPUBLIC WORKS/ ADMIN PRAIRIE MOON $ 108.51 03/14/2016 62295 TRAINING & TRAVELLUNCH WITH THE CITY MANAGER, NORTHWESTER WATER COMMISSION EXECUTIVE DIRECTOR AND NSMJAWA DIRECTOR.PUBLIC WORKS/ ADMIN WEF WYTHE $ 260.00 03/28/2016 62295 TRAINING & TRAVELREGISTRATION FOR THE WATER ENVIRONMENT FEDERATION, GREAT WATER CITIES 2016 CONFERENCE.PUBLIC WORKS/ ENG INF IMPARK00220091A $ 40.00 03/11/201662295 TRAINING & TRAVELCDOT - HOWARD STREET MEETING PARKINGPUBLIC WORKS/ ENG INFHOLIDAY INN EXP SPGFLD $ 331.52 03/28/201662295 TRAINING & TRAVELHOTEL ACCOMMODATIONS FOR WATER CONF. - JOHN BRYAN EVANSPUBLIC WORKS/ ENG INFHOLIDAY INN EXP SPGFLD $ 331.52 03/28/201662295 TRAINING & TRAVELHOTEL ACCOMMODATIONS FOR WATER CONF. - CRAIG BAUERPUBLIC WORKS/ ENG INFCROWNE PLAZA SPRNGFLD $ 284.48 03/25/201662295 TRAINING & TRAVELHOTEL ACCOMMODATIONS FOR WATER CONF. - LARA BIGGSPUBLIC WORKS/ ENG INFHOLIDAY INN EXP SPGFLD $ 331.52 03/28/201662295 TRAINING & TRAVELHOTEL ACCOMMODATIONS FOR WATER CONF. - MATTHEW SCHWEGELPUBLIC WORKS/ ENG INFCROWNE PLAZA SPRNGFLD $ 142.24 03/24/201662295 TRAINING & TRAVELHOTEL ACCOMODATIONS FOR WATER CONF - CATHERINE HURLEYPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT 1902 $ 11.90 03/21/201662199 PRK MAINTENANCE & FURNITUR REPLACE BENT PARK IRRIGATION HOSEPUBLIC WORKS/ ENVIR SVCS IN EVANSTON ORGANICS $ 87.00 03/29/201665005 LANDSCAPE MATERIALSCURREY PLAYGROUND SUPPLIESPUBLIC WORKS/ ENVIR SVCS IN EVANSTON ORGANICS $ 87.00 03/29/201665005 LANDSCAPE MATERIALSCURREY PLAYGROUND SUPPLIESPUBLIC WORKS/ ENVIR SVCS IN EVANSTON ORGANICS $ 87.00 03/29/201665005 LANDSCAPE MATERIALSCURRY PLAYGROUND SUPPLIESPUBLIC WORKS/ ENVIR SVCS CARQUEST 2759 $ 60.29 03/21/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQUIPMENT SUPPLIESPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT 1902 $ 153.68 03/25/201662199 PRK MAINTENANCE & FURNITUR REPLACE GARDEN BOARD SUPPLIESPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT 1902 $ 10.26 03/07/201662199 PRK MAINTENANCE & FURNITUR REPLACE GARDEN REPAIR SUPPLIESPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT 1902 $ 59.20 03/02/201662199 PRK MAINTENANCE & FURNITUR REPLACE GARDEN SUPPLIESPUBLIC WORKS/ ENVIR SVCS PANERA BREAD #721 $ 64.45 03/01/201665025 FOODJOHN PARROTT RETIREMENTPUBLIC WORKS/ ENVIR SVCS A.D. WILLIAMS TURF SPR $ 328.88 03/23/201662199 PRK MAINTENANCE & FURNITUR REPLACE KROMER REPLACEMENT PARTSPUBLIC WORKS/ ENVIR SVCS CARQUEST 2759 $ 115.26 03/15/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER SUPPLIESPUBLIC WORKS/ ENVIR SVCS REINDERS - SUSSEX CS $ 252.86 03/17/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER SUPPLIESPUBLIC WORKS/ ENVIR SVCS REINDERS - SUSSEX CS $ 30.55 03/21/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER SUPPLIESPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT 1902 $ 36.67 03/14/201662199 PRK MAINTENANCE & FURNITUR REPLACE NAIL DRAG SUPPLIESPUBLIC WORKS/ ENVIR SVCS MENARDS MORTON GROVE I $ 76.53 03/14/201662199 PRK MAINTENANCE & FURNITUR REPLACE NAIL DRAG SUPPLIESPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT 1902 $ 98.82 03/30/201662199 PRK MAINTENANCE & FURNITUR REPLACE NAIL DRAG SUPPLIESPUBLIC WORKS/ ENVIR SVCS UNIVERSITY OF ILLINOIS $ 50.00 03/30/201662295 TRAINING & TRAVELPESTICIDE LICENSE CLASSPUBLIC WORKS/ ENVIR SVCS JAMESONS CHARHOUSE $ 121.95 03/18/201662295 TRAINING & TRAVELRECYCLING FACILITIY TOUR LUNCHPUBLIC WORKS/ ENVIR SVCS LEMOI ACE HARDWARE $ 3.99 03/31/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL ROSE GARDEN CLEANING SUPPLYPUBLIC WORKS/ ENVIR SVCS SAFETY SUPPLY ILLINOIS $ 132.91 03/28/201665090 SAFETY EQUIPMENTSAFETY SUPPLIESPUBLIC WORKS/ ENVIR SVCS SAFETY SUPPLY ILLINOIS $ 42.78 03/28/201665090 SAFETY EQUIPMENTSAFETY SUPPLIESMay 9, 2016Page 21 of 2578 of 419 Bank of America Statement for the Period ending March 31, 2016PUBLIC WORKS/ ENVIR SVCS CITY WELDING SALES AND $ 14.90 03/04/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WELDING SUPPIESPUBLIC WORKS/ OPER MAIN FIRE HOSE DIRECT $ 373.84 03/18/2016 62245 OTHER EQ MAINT1 1/2" FIRE HOSE.PUBLIC WORKS/ OPER MAIN STANDARD EQUIPMENT CO. $ 509.86 03/21/201662245 OTHER EQ MAINT1/2" RODDER HOSE.PUBLIC WORKS/ OPER MAIN IN EJ EQUIPMENT, INC. $ 29.98 03/02/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL CAMERA PART.PUBLIC WORKS/ OPER MAIN THE HOME DEPOT 1902 $ 65.92 03/11/201665055 MATERIALS TO MAINTAIN IMPROVEMENTS CLEANUP TOOLS FOR SPECIAL PICKUP TRUCKPUBLIC WORKS/ OPER MAIN ALLEGRA MARKETING PRIN $ 1,143.00 03/22/201665515 OTHER IMPROVEMENTSDEMO WAY FINDING SIGNS PROJECT #547606PUBLIC WORKS/ OPER MAIN LEMOI ACE HARDWARE $ 7.47 03/31/201665085 MINOR EQUIP & TOOLSDISTILLED WATER FOR MESSAGE BOARD BATTERIESPUBLIC WORKS/ OPER MAIN GRAYBAR ELECTRIC COMPA $ 271.71 03/07/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL WIREPUBLIC WORKS/ OPER MAIN SIMFORMOTION $ 115.43 03/09/201662295 TRAINING & TRAVELEQUIPMENT TRAINING VIDEOS SERVICE CENTERPUBLIC WORKS/ OPER MAIN AMAZON.COM $ 269.36 03/14/201665085 MINOR EQUIP & TOOLSFLASH LIGHTS.PUBLIC WORKS/ OPER MAIN LEE JENSEN SALES $ 65.00 03/03/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL GAS MONITOR REPAIR.PUBLIC WORKS/ OPER MAIN NSC NORTHERN SAFETY CO $ 384.60 03/14/201665090 SAFETY EQUIPMENTGLOVES.PUBLIC WORKS/ OPER MAIN NSC NORTHERN SAFETY CO $ 198.34 03/30/201665090 SAFETY EQUIPMENTGLOVES.PUBLIC WORKS/ OPER MAIN THE HOME DEPOT 1902 $ 3.47 03/31/201665085 MINOR EQUIP & TOOLSHOSE REPAIR/POWER WASHER STREETS DEPARTMENT USEPUBLIC WORKS/ OPER MAIN WW GRAINGER $ 99.24 03/23/201665085 MINOR EQUIP & TOOLSMEASURING WHEEL STREETS DEPARTMENT USEPUBLIC WORKS/ OPER MAIN OFFICE DEPOT #510 $ 160.90 03/07/201665085 MINOR EQUIP & TOOLSOFFICE SUPPLIESPUBLIC WORKS/ OPER MAIN OFFICE DEPOT #510 $ 43.98 03/14/201665095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/ OPER MAIN OFFICE DEPOT #510 $ 63.78 03/30/201665095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/ OPER MAIN OFFICE DEPOT #510 $ 55.25 03/31/201665095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/ OPER MAIN THE HOME DEPOT 1902 $ 46.46 03/11/201665085 MINOR EQUIP & TOOLSPACKING SUPPLIES STREETS DEPARTMENT USEPUBLIC WORKS/ OPER MAIN DUNKIN #300826 Q35 $ 147.90 03/03/201662295 TRAINING & TRAVELPATCHING TRAINING SERVICE CENTER (LRG CONF ROOM)PUBLIC WORKS/ OPER MAIN MURRAY AND TRETTEL, IN $ 325.00 03/10/201662509 SERVICE AGREEMENTS/CONTRACTS PAVEMENT TEMP FORECASTPUBLIC WORKS/ OPER MAIN CARQUEST 2759 $ 14.91 03/11/201665085 MINOR EQUIP & TOOLSPNEUMATIC TOOLS STREETS DEPARTMENT USEPUBLIC WORKS/ OPER MAIN THE HOME DEPOT 1902 $ 79.94 03/21/201665055 MATERIALS TO MAINTAIN IMPROVEMENTS POWER SURGE PROTECTORS FOR OFFICEPUBLIC WORKS/ OPER MAIN BEST BUY 00003137 $ (5.50)03/02/201665625 FURNITURES AND FIXTURESPROJECTOR PROJECT CONF ROOM SERVICE CENTERPUBLIC WORKS/ OPER MAIN BEST BUY 00028894 $ 60.49 03/02/201665625 FURNITURES AND FIXTURESPROJECTOR PROJECT CONF ROOM SERVICE CENTERPUBLIC WORKS/ OPER MAIN AMAZON MKTPLACE PMTS $ 83.66 03/31/201665090 SAFETY EQUIPMENTRESPIRATOR PARTS.PUBLIC WORKS/ OPER MAIN THE HOME DEPOT 1902 $ 96.15 03/31/201665085 MINOR EQUIP & TOOLSSMALL TOOLSPUBLIC WORKS/ OPER MAIN TRAFFIC CONTROL AND PR $ 1,296.60 03/23/201665115 TRAFFIC CONTROL SUPPLIESSPEED LIMIT 25 SIGN FACESPUBLIC WORKS/ OPER MAIN THE HOME DEPOT 1902 $ 79.10 03/28/201665085 MINOR EQUIP & TOOLSSTEEL CASTERS (ANTI-ICE TANKS) STREETS DEPARTMENT USEPUBLIC WORKS/ OPER MAIN PURE ELECTRIC $ 471.12 03/28/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL STREET LIGHT BULBSPUBLIC WORKS/ OPER MAIN THE HOME DEPOT 1902 $ 71.83 03/23/201665085 MINOR EQUIP & TOOLSSUPPLIES STREETS DEPARTMENT USEPUBLIC WORKS/ OPER MAIN THE HOME DEPOT 1902 $ 23.82 03/04/201665055 MATERIALS TO MAINTAIN IMPROVEMENTS TOOLS FOR CART LID REMOVALPUBLIC WORKS/ OPER MAIN TRAFFIC CONTROL AND PR $ 696.00 03/04/201665115 TRAFFIC CONTROL SUPPLIESTURN RESTRICTION SIGNS FOR RIDGE AND GROVE PROJECTPUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 203.09 03/17/201665085 MINOR EQUIP & TOOLS36" PIPE WRENCH, AND ANCHOR EXPANDER.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 36.30 03/28/201665085 MINOR EQUIP & TOOLSABRASIVE CUT-OFF WHEELS.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 26.93 03/14/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR CONTROL SHOP BANDSAW.PUBLIC WORKS/ WATER PROD LAI, LTD $ 203.24 03/07/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL ALUM FEED PUMP REPAIR PARTS.PUBLIC WORKS/ WATER PROD LAI, LTD $ 869.45 03/31/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL ALUM FEED PUMP REPAIR PARTS.PUBLIC WORKS/ WATER PROD AMERICAN WATER WORKS A $ 700.00 03/15/201662295 TRAINING & TRAVELAWWA SEMINARS FOR 4 EMPLOYEES: WATER OPERATOR EXAM REFRESHER FOR CLASS A & B LICENSES.May 9, 2016Page 22 of 2579 of 419 Bank of America Statement for the Period ending March 31, 2016PUBLIC WORKS/ WATER PROD BANDSAWBLADESKING.COM $ 164.55 03/10/2016 65085 MINOR EQUIP & TOOLSBAND SAW BLADES.PUBLIC WORKS/ WATER PROD HD SUPPLY WATERWORKS 4 $ 1,230.00 03/22/201665080 MERCHANDISE FOR RESALEB-BOXES.PUBLIC WORKS/ WATER PROD FRAME USA ONLINE $ 43.40 03/11/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL BEARING FAILURE ANALYSIS POSTER FRAME.PUBLIC WORKS/ WATER PROD TFS FISHER SCI ATL $ 257.59 03/18/201665075 MEDICAL & LAB SUPPLIESCONDUCTIVITY PROBE.PUBLIC WORKS/ WATER PROD EMEDCO $ 230.57 03/21/201665090 SAFETY EQUIPMENTCONFINED SPACE SIGNS AND STENCILS.PUBLIC WORKS/ WATER PROD EMEDCO $ 97.71 03/21/201665090 SAFETY EQUIPMENTCONFINED SPACE SIGNS AND STENCILS.PUBLIC WORKS/ WATER PROD EMEDCO $ 11.34 03/21/201665090 SAFETY EQUIPMENTCONFINED SPACE SIGNS AND STENCILS.PUBLIC WORKS/ WATER PROD EREPLACEMENTPARTS.COM $ 18.65 03/08/201665085 MINOR EQUIP & TOOLSCORING MACHINE GASKET.PUBLIC WORKS/ WATER PROD B&H PHOTO, 800-606-69 $ (39.95)03/22/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL CREDIT FOR RETURNED WIFI ROUTER.PUBLIC WORKS/ WATER PROD EMEDCO $ (4.12)03/24/201665090 SAFETY EQUIPMENTCREDIT FOR SALE TAX PREVIOUSLY CHARGED IN ERROR.PUBLIC WORKS/ WATER PROD PANERA BREAD #1296 $ 14.08 03/21/201662295 TRAINING & TRAVELDINNER WHILE AT WATERCON2016 IN SPRINGFIELD, ILLINOIS.PUBLIC WORKS/ WATER PROD APPLEBEES 42600551 $ 19.70 03/23/201662295 TRAINING & TRAVELDINNER WHILE AT WATERCON2016 IN SPRINGFIELD, ILLINOIS.PUBLIC WORKS/ WATER PROD GREAT AMERICAN GRILL S $ 20.62 03/25/201662295 TRAINING & TRAVELDINNER WHILE AT WATERCON2016 IN SPRINGFIELD, ILLINOIS.PUBLIC WORKS/ WATER PROD AUTOMATIONDIRECT.COM $ 368.50 03/01/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL SCADA PARTS.PUBLIC WORKS/ WATER PROD CASCADE FIRE EQUIPMENT $ 352.44 03/09/201665085 MINOR EQUIP & TOOLSFIRE HYDRANT WRENCHES.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 39.41 03/31/201665090 SAFETY EQUIPMENTFIRST AID CABINET SUPPLIES.PUBLIC WORKS/ WATER PROD E-CONOLIGHT $ 453.59 03/08/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL FLAGPOLE LIGHT ON HIGH LIFT ROOF.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 409.04 03/31/201665090 SAFETY EQUIPMENTFULL FACE RESPIRATOR.PUBLIC WORKS/ WATER PROD AUTOMATIONDIRECT.COM $ 418.00 03/21/201665085 MINOR EQUIP & TOOLSFUSES AND FUSE BLOCKS FOR THE SERVICE BUILDING UPS SYSTEM.PUBLIC WORKS/ WATER PROD AUTOMATIONDIRECT.COM $ 128.00 03/08/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL FUSES AND HOLDERS FOR THE SERVICE BUILDING UPS SYSTEM.PUBLIC WORKS/ WATER PROD FULLIFE SAFETY CENTER $ 232.50 03/07/201665090 SAFETY EQUIPMENTGAS DETECTOR CALIBRATION.PUBLIC WORKS/ WATER PROD SHELL OIL 57446257107 $ 42.00 03/28/201662295 TRAINING & TRAVELGAS IN VEHICLE #906 FOR TRAVEL TO AND FROM WATERCON2016 IN SPRINGFIELD, ILLINOIS.PUBLIC WORKS/ WATER PROD HEINRICH COMPANY $ 89.87 03/02/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GUIDES FOR DRILL PRESS VISE.PUBLIC WORKS/ WATER PROD EMERSON TOOL CO. $ 50.62 03/30/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GUTTER CLEANING KIT.PUBLIC WORKS/ WATER PROD SUPERIOR INDUSTRIAL SP $ 65.10 03/18/201665040 JANITORIAL SUPPLIESHAND TOWELS.PUBLIC WORKS/ WATER PROD E-CONOLIGHT $ 314.99 03/01/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL HIGH LIFT PARKING LOT LIGHT.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 155.43 03/30/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL HIGH TEMPERATURE CUT OUT FOR THE HIGH LIFT AIR COMPRESSOR.PUBLIC WORKS/ WATER PROD HOLIDAY INN EXP SPGFLD $ 331.52 03/28/201662295 TRAINING & TRAVELHOTEL ACCOMMODATIONS FOR AN ADDITIONAL WATER WORKER III EMPLOYEE FOR WATERCON2016 IN SPRINGFIELD, ILLINOIS.PUBLIC WORKS/ WATER PROD HOLIDAY INN EXP SPGFLD $ 216.16 03/28/2016 62295 TRAINING & TRAVELHOTEL ACCOMMODATIONS FOR WATER WORKER III EMPLOYEE FOR WATERCON2016 IN SPRINGFIELD, ILLINOISPUBLIC WORKS/ WATER PROD HILTON GARDEN INN $ 591.56 03/25/201662295 TRAINING & TRAVELHOTEL ACCOMMODATIONS FOR WATERCON2016 IN SPRINGFIELD, ILLINOIS.PUBLIC WORKS/ WATER PROD HOLIDAY INN EXP SPGFLD $ 216.16 03/28/201662295 TRAINING & TRAVELHOTEL ACCOMMODATIONS FOR WATERCON2016 IN SPRINGFIELD, ILLINOIS.PUBLIC WORKS/ WATER PROD HOLIDAY INN EXP SPGFLD $ 216.16 03/28/201662295 TRAINING & TRAVELHOTEL ACCOMMODATIONS FOR WATERCON2016 IN SPRINGFIELD, ILLINOIS.PUBLIC WORKS/ WATER PROD HOLIDAY INN EXP SPGFLD $ 216.16 03/28/201662295 TRAINING & TRAVELHOTEL FOR WATERCON2016 IN SPRINGFIELD, ILLINOIS.PUBLIC WORKS/ WATER PROD 4TE IDPH PLUMBING PROG $ 150.00 03/09/201662295 TRAINING & TRAVELIDPH PLUMBING LICENSE RENEWAL CREDITS PROGRAM.PUBLIC WORKS/ WATER PROD PTOUCHDIRECT $ 107.97 03/24/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL LABELS FOR THE LABEL MAKER.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 99.59 03/18/201665040 JANITORIAL SUPPLIESLAUNDRY SOAP.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 77.58 03/16/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL LEAD ANCHORS.PUBLIC WORKS/ WATER PROD DREISILKER ELEC MOT $ 450.00 03/23/201662245 OTHER EQ MAINTLOAD TEST FOR THE SERVICE CENTER GENERATOR.PUBLIC WORKS/ WATER PROD ARBYS 5463 $ 6.51 03/25/201662295 TRAINING & TRAVELLUNCH WHILE AT WATERCON2016 IN SPRINGFIELD, ILLINOIS.PUBLIC WORKS/ WATER PROD HD SUPPLY WATERWORKS 4 $ 990.00 03/09/201665055 MATERIALS TO MAINTAIN IMPROVEMENTS MARKING PAINT.May 9, 2016Page 23 of 2580 of 419 Bank of America Statement for the Period ending March 31, 2016PUBLIC WORKS/ WATER PROD ABLE DISTRIBUTORS $ 234.01 03/14/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MATERIALS FOR COOLING THE NEW UPS ROOM.PUBLIC WORKS/ WATER PROD ABLE DISTRIBUTORS $ 301.37 03/15/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MATERIALS FOR COOLING THE SERVER ROOM.PUBLIC WORKS/ WATER PROD STANDARD PIPE $ 119.26 03/04/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MATERIALS FOR THE SOUTH STANDPIPE SUMP PUMP INSTALLATION.PUBLIC WORKS/ WATER PROD THE HOME DEPOT 1902 $ 69.31 03/04/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MATERIALS FOR THE SOUTH STANDPIPE SUMP PUMP INSTALLATION.PUBLIC WORKS/ WATER PROD THE HOME DEPOT 1902 $ 99.55 03/16/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMATERIALS TO BUILD A SHELVING UNIT TO HOUSE RETIRED CITY IMPRINTED WATER BOTTLES IN THE SERVICE BUILDING.PUBLIC WORKS/ WATER PROD DGI SUPPLY $ 655.88 03/07/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MATERIALS TO REPAIR STATIONARY BAND SAW.PUBLIC WORKS/ WATER PROD ROSEMOUNT MEASURE $ 2,139.53 03/23/201665085 MINOR EQUIP & TOOLSNEW TRANSMITTER.PUBLIC WORKS/ WATER PROD SAFETY KLEEN SYSTEMS B $ 110.00 03/17/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL OIL AND ANTI-FREEZE RECYCLING.PUBLIC WORKS/ WATER PROD 4TE IDPH ASBESTOS CONT $ 3.53 03/08/201662295 TRAINING & TRAVELONLINE PAYMENT FEE FOR IDPH PLUMBING LICENSE RENEWAL PROGRAM.PUBLIC WORKS/ WATER PROD SIDENER ENVIROMENTAL $ 163.37 03/04/201665075 MEDICAL & LAB SUPPLIESPARTS FOR AMPEROMETRIC TITRATOR.PUBLIC WORKS/ WATER PROD SUPPLYHOUSE.COM $ 71.22 03/21/201665085 MINOR EQUIP & TOOLSPIPE FITTINGS FOR THE BOILER ROOM VACUUM ENGINE.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 76.20 03/14/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL PIPE FITTINGS.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 58.88 03/21/201665085 MINOR EQUIP & TOOLSPORTABLE BAND SAW BLADES.PUBLIC WORKS/ WATER PROD SUPPLYHOUSE.COM $ 39.95 03/21/201665085 MINOR EQUIP & TOOLSPRESSURE REGULATOR FOR THE BOILER ROOM VACUUM ENGINE.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 62.21 03/31/201665090 SAFETY EQUIPMENTPRIMER, SHEET PLASTIC.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 24.90 03/07/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL PRINTER PARTS.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 11.99 03/08/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL PRINTER PARTS.PUBLIC WORKS/ WATER PROD MCMASTER-CARR $ 51.89 03/21/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL PULL HANDLES.PUBLIC WORKS/ WATER PROD BUSHNELL INCORPORATED $ 420.00 03/14/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL PVC FITTINGS.PUBLIC WORKS/ WATER PROD BUSHNELL INCORPORATED $ 127.96 03/14/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL PVC FITTINGS.PUBLIC WORKS/ WATER PROD PP MEMECO $ 1,434.95 03/17/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL REAGENTS FOR CHLORINE ANALYZERS.PUBLIC WORKS/ WATER PROD AMERICAN WATER WORKS A $ 32.00 03/31/201662295 TRAINING & TRAVELREGISTRATION FOR - GENERATORS: INCREASING RELIABILITY SEMINAR FOR THE WATER PLANT OPERATOR.PUBLIC WORKS/ WATER PROD AMERICAN WATER WORKS A $ 2,450.00 03/10/2016 62295 TRAINING & TRAVELREGISTRATION FOR 13 EMPLOYEES - WATER OPERATOR EXAM REFRESHER FOR CLASS C & D CERTIFICATIONS.PUBLIC WORKS/ WATER PROD AMERICAN WATER WORKS A $ 320.00 03/10/2016 62295 TRAINING & TRAVELREGISTRATION FOR 4 ADDITIONAL EMPLOYEES - WATER OPERATOR EXAM REFRESHER FOR CLASS C & D CERTIFICATIONS.PUBLIC WORKS/ WATER PROD AMERICAN WATER WORKS A $ 320.00 03/10/2016 62295 TRAINING & TRAVELREGISTRATION FOR 4 EMPLOYEES - WATER OPERATOR EXAM REFRESHER FOR CLASS A & B CERTIFICATIONS.PUBLIC WORKS/ WATER PROD AMERICAN WATER WORKS A $ 48.00 03/15/2016 62295 TRAINING & TRAVELREGISTRATION FOR THE ISAWWA DISTRIBUTION CONFERENCE IN ADDISON, ILLINOIS ON 4/19/16.PUBLIC WORKS/ WATER PROD AMERICAN WATER WORKS A $ 32.00 03/03/2016 62295 TRAINING & TRAVELREGISTRATION FOR: HYDRANT FLUSHING & MAINTENANCE SEMINAR FOR THE WATER PLANT OPERATOR.PUBLIC WORKS/ WATER PROD AMERICAN WATER WORKS A $ 32.00 03/03/2016 62295 TRAINING & TRAVEL REGISTRATION FOR: SCADA 101 SEMINAR FOR THE WATER PLANT OPERATOR.PUBLIC WORKS/ WATER PROD IN REPAIR SERVICE COR $ 1,850.00 03/02/201662245 OTHER EQ MAINTREPAIR OF FLUORIDE STORAGE TANK.PUBLIC WORKS/ WATER PROD IN REPAIR SERVICE COR $ 1,910.00 03/02/201662245 OTHER EQ MAINTREPAIR OF FLUORIDE STORAGE TANK.PUBLIC WORKS/ WATER PROD ALLIED ELECTRONICS INC $ 194.14 03/22/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPAIR PARTS FOR SCOPEMETER.PUBLIC WORKS/ WATER PROD CARROT TOP IND00 OF 00 $ 339.74 03/18/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALREPLACEMENT AMERICAN FLAGS FOR THE FLAGPOLES AT THE WATER TREATMENT PLANT.PUBLIC WORKS/ WATER PROD TEST EQUIPMENT DEPOT $ 142.19 03/24/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPLACEMENT BATTERY FOR THE SCOPEMETER.PUBLIC WORKS/ WATER PROD EQUIPATRON $ 1,267.97 03/09/201665085 MINOR EQUIP & TOOLSREPLACEMENT ENGINE FOR THE LOW LIFT VACUUM PUMP.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 193.59 03/23/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPLACEMENT PRESSURE SWITCH FOR HIGH LIFT PUMP AIR COMPRESSOR.PUBLIC WORKS/ WATER PROD DWYER INSTRUMENTS INC $ 131.48 03/22/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPLACEMENT ROTOMETERS FOR LOW LIFT PUMP SEALS.PUBLIC WORKS/ WATER PROD STARTECH.COM $ 189.16 03/21/201665070 OFFICE/OTHER EQ TO MAINTN MATERIALREPLACEMENT SURGE SUPPRESSORS FOR THE SERVICE BUILDING SERVER ROOM.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 286.66 03/14/2016 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPLACEMENT TIMER FOR THE SERVICE BUILDING ENTRY LIGHTS.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 143.85 03/22/2016 65090 SAFETY EQUIPMENTRESPIRATOR FILTERS AND HOLDERS.PUBLIC WORKS/ WATER PROD WWW.NORTHERNSAFETY.COM $ 34.67 03/29/201665090 SAFETY EQUIPMENTRESPIRATOR REPLACEMENT VALVES.May 9, 2016Page 24 of 2581 of 419 Bank of America Statement for the Period ending March 31, 2016PUBLIC WORKS/ WATER PROD ULINE SHIP SUPPLIES $ 79.19 03/08/201665090 SAFETY EQUIPMENTRUBBER GLOVES.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 169.12 03/31/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL SAFETY RELIEF VALVES FOR THE HIGH LIFT AIR COMPRESSOR.PUBLIC WORKS/ WATER PROD EMEDCO $ 70.03 03/23/201665090 SAFETY EQUIPMENTSAFETY SIGN STENCIL.PUBLIC WORKS/ WATER PROD ALLIED ELECTRONICS INC $ 156.17 03/18/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL SCADA ELECTRONIC PARTS.PUBLIC WORKS/ WATER PROD MOUSER ELECTRONICS DIS $ 51.49 03/18/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL SCADA ELECTRONIC PARTS.PUBLIC WORKS/ WATER PROD MOUSER ELECTRONICS DIS $ 73.64 03/10/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL SCADA PARTS.PUBLIC WORKS/ WATER PROD CSC - 1956 $ 288.46 03/10/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL SCADA SIGNAL WIRE.PUBLIC WORKS/ WATER PROD UPS 1ZX887V90397860034 $ 16.55 03/11/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHIPPING CHARGED FOR RETURNED PART.PUBLIC WORKS/ WATER PROD UPS 2952A23016Q $ 5.90 03/11/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHIPPING CHARGED FOR RETURNED PART.PUBLIC WORKS/ WATER PROD UPS 2932D4F011N $ 5.90 03/16/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHIPPING CHARGED FOR RETURNED PART.PUBLIC WORKS/ WATER PROD UPS 1ZX887V90394738039 $ 15.10 03/16/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHIPPING CHARGED FOR RETURNED PART.PUBLIC WORKS/ WATER PROD CRESCENT ELECTRIC 091 $ 698.24 03/21/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL SPLICE KITS FOR #5 HIGH LIFT PUMP.PUBLIC WORKS/ WATER PROD MENARDS KENOSHA WI $ 73.63 03/18/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL SURGE PROTECTORS FOR THE SERVICE BUILDING.PUBLIC WORKS/ WATER PROD WATER PRODUCTS COMPANY $ 1,224.00 03/21/201665080 MERCHANDISE FOR RESALETAPPING SADDLES.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 32.80 03/24/201665085 MINOR EQUIP & TOOLSTHRESHOLD FOR THE UPS ROOM.PUBLIC WORKS/ WATER PROD ALLIED ELECTRONICS INC $ 198.26 03/11/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL TIME DELAY RELAYS FOR #5 AND #6 LOW LIFT PUMPS.PUBLIC WORKS/ WATER PROD TFS FISHER SCI ATL $ 26.41 03/07/201665075 MEDICAL & LAB SUPPLIESTIMER HIGH VOLUME FLASHING.PUBLIC WORKS/ WATER PROD SUPERIOR INDUSTRIAL SP $ 44.22 03/15/201665040 JANITORIAL SUPPLIESTRASH CAN LINERS.PUBLIC WORKS/ WATER PROD NOR NORTHERN TOOL $ 65.57 03/31/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL WELD ON HINGES.PUBLIC WORKS/ WATER PROD AIR CLEANING SPECIALIS $ 1,423.85 03/07/201665090 SAFETY EQUIPMENTWELDING BENCH EXHAUST DUCT.PUBLIC WORKS/ WATER PROD MSC $ 311.96 03/04/201665085 MINOR EQUIP & TOOLSWELDING CLAMPS.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 278.66 03/09/201665085 MINOR EQUIP & TOOLSWELDING HELMETS.PUBLIC WORKS/ WATER PROD ALLIED ELECTRONICS INC $ 134.29 03/18/201665085 MINOR EQUIP & TOOLSWIRE LUGS FOR THE SERVICE BUILDING UPS SYSTEM.PUBLIC WORKS/ WATER PROD B&H PHOTO, 800-606-696 $ 50.20 03/08/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL WIRE/TOOL LABEL SUPPLIES.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 22.83 03/08/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL WIRE/TOOL LABEL SUPPLIES.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 21.99 03/10/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL WIRE/TOOL LABEL SUPPLIES.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 41.70 03/09/201665070 OFFICE/OTHER EQ TO MAINTN MATERIAL WIRELESS DOOR BELL.ALL OTHER TOTAL $ 174,333.87 May 9, 2016Page 25 of 2582 of 419 For City Council meeting of May 9, 2016 Item A3.1 Business of the City by Motion: Roof Evaluation Services For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager Subject: Roof Evaluation Services for Various City Facilities (RFP No. 16-24) Date: May 9, 2016 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for professional services related to the Roof Evaluation Services for Various City Facilities Project (RFP No. 16-24) with TFS Alliance Group (6430 N. Central Avenue, Suite 202, Chicago, IL 60646) in the amount of $29,900.00. Funding Source: Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.62145 – 616018). This project is budgeted at $30,000 in FY 2016. Background Information: The City owns and maintains an extensive variety of facilities within the City limits. Building function and size vary widely and include everything from large civic structures, operations buildings, life safety facilities, and public parking garages to small park field houses and purchased storefronts for future development. With the exception of the Water Plant, condition and maintenance requirements for existing roofing systems in these facilities have not been assessed, leaving the City in a reactive position as issues develop and at a disadvantage for long term strategic planning. To address this issue, staff is looking to contract with a qualified consultant to evaluate the majority of the City’s existing roofing systems. Consultant work will include the following: a. Evaluate roof conditions including gutters and downspouts and take core samples where necessary. b. Perf orm infrared thermal imaging on all flat roof systems. Prepare thermal imaging maps locating potentially damaged roofing materials. c. Provide analysis and a detailed report for each facility. Memorandum 83 of 419 d. Provide repair, maintenance and replacement recommendations for each facility. e. Provide a detailed cost estimate for each facility. f. Provide suggested prioritization of needed improvements to help guide the City in developing a long-term capital plan. Analysis: On March 3, 2016 the City issued a Request for Proposal for the above consultant services. On April 5, 2016 four proposals were received from the following consulting firms: Consultant Address Proposal Cost C.E. Crowley & Associates 501 N. Riverside Dr., Suite 204, Gurnee, Illinois 60031 $52,804.28 McGuire Igleski & Associates, Inc. 1330 Sherman Avenue, Evanston, Illinois 60201 $62,594.00 TFS Alliance Group, Ltd. 6430 N. Central Avenue, Suite 202, Chicago, Illinois 60646 $29,900.00 Wiss Janney Elstner Associates, Inc. 330 Pfingsten Road, Northbrook, Illinois 60062 $115,000.00 A selection committee consisting of the following members reviewed the proposals and scored the firms for project selection: • Lara Biggs, Bureau Chief – Capital Planning / City Engineer • JacQuera Calvert, Purchasing Specialist • Sean Ciolek, Facilities Management Supervisor • Stefanie Levine, Senior Project Manager A summary table of the scoring results is below. Consultant Qualifications and Expertise Project Understanding Price Organization and Completeness of Proposal Willingness to Execute City Contract M/W/EBE Participation Total C.E. Crowley & Associates 18 15 14 10 5 10 72 McGuire Igleski & Associates, Inc. 21 18 12 10 10 10 81 TFS Alliance Group, Ltd. 20 15 25 10 10 5 85 Wiss Janney Elstner Associates, Inc. 24 18 7 10 10 5 74 Staff has worked with TFS Alliance Group and their identified partner for this work (The Garland Company) on prior projects with positive results. Reference reviews for TFS Alliance indicate that they perform excellent, thorough work and are highly responsive. 84 of 419 Based on the scoring results, staff recommends award to TFS Alliance Group in the amount of $29,900.00. A breakdown of funding for this project is as follows: Account Summary Project Funding (detailed above) $30,000.00 Encumbrances / expenditures to date -$0.00 Recommended award -$29,900.00 Balance Remaining $100.00 A review of the project for compliance with the City’s M/W/EBE program goals is attached. Legislative History: None Attachments: Memo on M/W/EBE Compliance, dated 05/09/2016 85 of 419 RFP 16-24, Roof Evaluation Service for Various City Facilities, M/W/EBE Waiver 04.25.2016 To: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager From: Tammi Turner, Purchasing Manager Subject: RFP 16-24, Roof Evaluation Service for Various City Facilities Date: April 25, 2016 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, RFP 16-24, Roof Evaluation Services for Various City Facilities precludes subcontracting opportunities. Therefore, a waiver is granted. CC: Martin Lyons, Assistant City Manager/Chief Financial Officer Memorandum 86 of 419 For City Council meeting of May 9, 2016 Item A3.2 Business of the City by Motion: Pavement Marking For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Director, Public Works Agency James Maiworm, Bureau Chief of Infrastructure Maintenance Subject: Contract Award for 2016 Pavement Marking Program Date: April 26, 2016 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract with Precision Pavement Markings, Inc. (P.O. Box 705 Elgin IL 60123) in the amount of $100,000. Precision Pavement Marking was the lowest responsive bidder for the 2016 Municipal Partnering Initiative Pavement Marking Contract. Funding Source: Funding for this work will be from the 2016 Capital Improvement General Obligation Bonds (415.40.4116.65515 - 416516) which has $150,000 budgeted for Pavement Markings and Streetlight improvements. Summary: Historically, Pavement Marking is one service that has been collectively shared by communities in the North and Northwest Suburban region for many years. The Northwest Municipal Conference (NWMC) was the original organizer of the collective contract which has now passed thru to the Municipal Partnering Initiative (MPI). The City of Evanston has participated in this program for the past several years and we have found it to be to our economic advantage. Because of the collective bidding, this year’s pricing is 18% less than last year’s costs. Memorandum 87 of 419 Below is a table of costs per unit of measure for this year. Bid Summary: Contractors Description Unit Precision Pavement Markings Marking Specialists Corporation A.C. Pavement Striping Company Superior Road Striping Inc. Thermoplastic 4” line L.F. $0.50 $0.62 $0.89 $0.50 Thermoplastic 6” line L.F. $0.70 $1.25 $1.29 $0.75 Thermoplastic Letters/symbols S.F. $3.50 $4.00 $9.00 $3.75 Pavement Marking Removal S.F. $.050 $3.00 $2.10 $1.00 Grooving - recessed markings L.F. $1.75 $0.80 $0.60 $1.00 This is a Quantity Based contract. Payment to the contractor is based on the measurement of the work completed using the table above to calculate the costs. The pavement marking contract will not exceed the budgeted amount of $100,000. Program Analysis: In order to create a more efficient accountable system, City staff has been collecting data regarding the quantity and locations of pavement markings throughout the City. While the data collection is not entirely complete, it has provided enough information for staff to organize and schedule pavement markings on a geographic sectioning of the City. Organizing the Pavement Marking Program by sections will allow staff to field evaluate and inspect the markings thoroughly. Budgeted resources can then be focused in a specific area raising and maintaining the level of service City wide. Thermoplastic is the material used for the majority of pavement markings in the City. Thermoplastic has, in most cases, a four to five year life expectancy before it needs to be refreshed. Based on this staff divided the City into five geographic sections with a revolving five year schedule. City staff will maintain flexibility to handle any “hot spots” that develop outside the program schedule. Legislative History: City Council approved participation in a collective bid for the 2015 pavement marking program. Attachment: Pavement Marking Schedule Map 88 of 419 McCORMICK BLVDSH E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTG R E E N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK S T DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH S T CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST ROSLYN P L E A S T R A I L R O A D A V E FLORENCE AVEBENSON AVESHERMAN PL CULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRI D G E ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST STE W A R T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST P R A I R I E A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLORLIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HINMAN AVE SEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE S T ELG I N R D FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVE NOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES GLENVIEW RD PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGAN700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 170035002600170018009001900900210023002100400380037002020 2017 2018 2016 2016 2017 2019 20192018 Pavement Marking Schedule 5/3/2016 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. PavementMarkingScheduleMap.mxd ´ City of Evanston Department of Public Works Scheduled Year 2016 2017 2018 2019 2020 Main Road Local Street Railroad Water City Boundary 0 0.5 10.25 Mile 89 of 419 For City Council meeting of May 9, 2016 Item A3.3 Business of the City by Motion: Change Order No. 2 to Water Treatment Plant Reliability Improvements For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Kristin Rehg, Senior Project Manager Subject: Water Treatment Plant Reliability Improvements Engineering Services (RFP 15-27) Change Order No. 2 Date: April 26, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to an agreement for Water Treatment Plant Reliability Improvements Engineering Services (RFP 15-27) with CDM Smith (125 South Wacker Drive, Chicago, IL) in the not-to-exceed amount of $13,955, increasing the contract amount from $230,713 to $244,668. Funding Source: This project is budgeted in the Water Fund (account 513.71.7330.62140 – 733094), which has a FY 2016 budget allocation of $2,500,000 for engineering and construction. The City is in the process of obtaining a low interest loan from the Illinois Environmental Protection Agency (IEPA) to fund the project. Eligible engineering fees under this contract will be included in the loan funding. Ineligible engineering fees ($1,984 for IEPA loan application assistance) will be paid for by the Water Fund. Background: The City Council authorized the City Manager to execute an agreement with CDM Smith for the subject project in the amount of $225,113 on June 22, 2015. The project involves improvements and repairs at Evanston’s Water Treatment Plant, including optimization of the initial chemical and mixing stages of treatment, structural repairs, installing permanent access to critical underground valves for repairs, replacing leaking underground piping, and improvements to the electrical and process control systems. Memorandum 90 of 419 The original contract with CDM Smith included design engineering services, assistance during bidding, and assistance with the City’s application for IEPA low interest loan funding. On July 22, 2015, Change Order No. 1 was authorized in the amount of $5,600 to further modify the chemical treatment processes by relocating the feed points for phosphate (a pipe corrosion inhibitor used to maintain compliance with the Lead and Copper Rule). This increased the contract amount to $230,713. Analysis: In the course of detailed design, it became apparent that the design for relocating the phosphate feed points and installing new phosphate feed equipment was more intricate than envisioned in preliminary design. This required additional time for CDM Smith to verify phosphate dosing requirements to the new feed points and properly design new piping and pumping systems. The redesigned phosphate feed system will allow for more accurate distribution of phosphate between Evanston/Skokie and the Northwest Water Commission. This will also improve accuracy of the City’s billings to the Commission for phosphate use. The additional engineering fee to complete this portion of the design is $13,955 (see attached breakdown). Legislative History: The City Council approved contract award to CDM Smith on June 22, 2015. The Acting City Manager approved Change Order No. 1 with CDM Smith on July 22, 2015. Attachments: Proposed Change Order No. 2 Additional design engineering fee breakdown from CDM Smith 91 of 419 CITY OF EVANSTON CHANGE ORDER Order No. 002 Date: April 26, 2016 Agreement Date: June 25, 2015 PROJECT: Water Treatment Plant Reliability Improvements OWNER: City of Evanston ENGINEER: CDM Smith The following changes are hereby made to the AGREEMENT: The not-to-exceed fee shall be increased by $13,955, from $230,713 to $244,668. Exhibit A to the Agreement shall be replaced with a new Exhibit A outlining the additional tasks and fee. Change to CONTRACT PRICE: $13,955 Original CONTRACT PRICE: $ 225,113.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $ 230,713.00 Total change in CONTRACT PRICE for this CHANGE ORDER 002 $ 013,955.00 The CONTRACT PRICE including this CHANGE ORDER will be $ 244,668.00 Original COMPLETION DATE May 31, 2016 Current COMPLETION DATE adjusted by previous CHANGE ORDERS May 31, 2016 Total Change in CONTRACT TIME for this CHANGE ORDER N/A The COMPLETION DATE including this CHANGE ORDER will be May 31, 2016 Recommended by: Date Accepted by (Engineer): CDM Smith Date Approved by (Owner): City of Evanston Date 92 of 419 Water Treatment Plant Reliability Improvements Engineering Services (RFP 15-27) Change Order No. 2 Additional Design Engineering Fee Breakdown from CDM Smith 93 of 419 For City Council meeting of May 9, 2016 Item A3.4 Business of the City by Motion: Amendment to Plant Reliability Improvements Engineering Services For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Kristin Rehg, Senior Project Manager Subject: Water Treatment Plant Reliability Improvements Engineering Services (RFP 15-27) Amendment to Engineering Services Agreement Date: April 26, 2016 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Amendment No. 1 to an agreement for Water Treatment Plant Reliability Improvements Engineering Services (RFP 15-27) with CDM Smith (125 South Wacker Drive, Chicago, IL) in the not-to-exceed amount of $200,766, increasing the contract amount from $244,668 to $445,434. It will also extend the contract duration by 335 days from May 31, 2016 to May 1, 2017. Funding Source: This project is budgeted in the Water Fund (account 513.71.7330.62140 – 733094), which has a FY 2016 budget allocation of $2,500,000 for engineering and construction. The City is in the process of obtaining a low interest loan from the Illinois Environmental Protection Agency (IEPA) to fund the project. Eligible engineering fees under this contract will be included in the loan funding. Ineligible engineering fees ($1,984 for IEPA loan application assistance) will be paid for by the Water Fund. Background: The City Council authorized the City Manager to execute an agreement with CDM Smith for the subject project in the amount of $225,113 on June 22, 2015. The project involves improvements and repairs at Evanston’s Water Treatment Plant, including optimization of the initial chemical and mixing stages of treatment, structural repairs, installing permanent access to critical underground valves for repairs, replacing leaking underground piping, and improvements to the electrical and process control systems. Memorandum 94 of 419 The original contract with CDM Smith included design engineering services, assistance during bidding, and assistance with the City’s application for IEPA low interest loan funding. On July 22, 2015, Change Order No. 1 was authorized in the amount of $5,600 to further modify the chemical treatment processes by relocating the feed points for phosphate (a pipe corrosion inhibitor used to maintain compliance with the Lead and Copper Rule). This increased the contract amount to $230,713. Change Order No. 2 was a final modification to the design engineering fee for additional modifications needed to the phosphate feed system. This change order increased the engineering fee for design and bidding services from $230,713 to $244,668. Analysis: There were multiple alternatives available to address the redundancy and reliability issues on this project. Therefore, the project included a preliminary design study to evaluate alternatives in further detail before the project scope was finalized. CDM Smith’s original engineering services proposal included pricing for construction services, but due to the wide variation in construction complexity between these alternatives, the City chose to award only design and bidding services initially, and amend CDM Smith’s contract at the conclusion of design to add construction services. This approach allowed the City to get a more accurate estimate of the scope and duration of CDM’s construction services, reducing the chance of change orders during construction. CDM Smith’s proposed fee for construction engineering services is $200,766 (see attached breakdown). This is similar to CDM’s originally estimated construction services fee of $198,949 in CDM Smith’s proposal, though the distribution of time between construction inspection and project management services was modified to better reflect the actual scope of services needed during construction. CDM Smith’s revised proposal for construction services remains in compliance with the State Disadvantaged Business Enterprise (DBE) program goals. Using the State DBE goals in lieu of Evanston’s M/W/EBE Program goals is a prerequisite to obtaining the IEPA low interest loan funding that is programmed for this project. The State’s DBE program includes MBEs, WBEs, and other economically disadvantaged businesses. The State’s DBE participation goal is 17%. Under the revised contract amount, total DBE participation for design and construction engineering services is 16.1%. A memo reviewing compliance with the State DBE program is attached. Legislative History: The City Council approved contract award to CDM Smith on June 22, 2015. The Acting City Manager approved Change Order No. 1 with CDM Smith on July 22, 2015. The City Council approved Change Order No. 2 was on May 9, 2016. Attachments: Proposed Agreement Amendment No. 1 Construction engineering fee breakdown from CDM Smith Memo on Compliance with State of Illinois DBE Program 95 of 419 CITY OF EVANSTON CHANGE ORDER Amendment No. 001 Date: April 26, 2016 Agreement Date: June 25, 2015 PROJECT: Water Treatment Plant Reliability Improvements OWNER: City of Evanston ENGINEER: CDM Smith The following changes are hereby made to the AGREEMENT: The agreement is amended to add construction phase services. As part of this amendment, the not-to-exceed fee shall be increased by $200,766, from $244,668 to $445,434. Exhibit A to the Agreement shall be replaced with a new Exhibit A outlining the additional tasks and fee. Change to CONTRACT PRICE: $200,766 Original CONTRACT PRICE: $ 225,113.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $ 244,668.00 Total change in CONTRACT PRICE for this AMENDMENT 001 $ 200,766.00 The CONTRACT PRICE including this CHANGE ORDER will be $ 445,434.00 Original COMPLETION DATE May 31, 2016 Current COMPLETION DATE adjusted by previous CHANGE ORDERS May 31, 2016 Total Change in CONTRACT TIME for this CHANGE ORDER 335 days The COMPLETION DATE including this CHANGE ORDER will be May 1, 2017 Recommended by: Date Accepted by (Engineer): CDM Smith Date Approved by (Owner): City of Evanston Date 96 of 419 Water Treatment Plant Reliability Improvements Engineering Services (RFP 15-27) Agreement Amendment No. 1 Construction Engineering Fee Breakdown from CDM Smith 97 of 419 RFP 15-27, Water Treatment Plant Reliability Improvements Engineering Services, Amendment to Engineering Services Agreement, M/W/EBE Memo, 05.09.2016 To: David Stoneback, Director of Utilities Lara Biggs, Superintendent of Construction & Field Services Kristin Rehg, Senior Project Manager From: Tammi Turner, Purchasing Manager Subject: RFP 15-27, Water Treatment Plant Reliability Improvements Engineering Services, Amendment to Engineering Services Agreement Date: May 9, 2016 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard the recommendation for RFP 15-27, Water Treatment Plant Reliability Improvements Engineering Services, Amendment to Engineering Services Agreement, CDM Smith Inc. is found to be in initial compliance with IL State DBE goals. CDM Smith Inc. total base bid is $445,434.00, and will have 16.1% credit. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE American Infrastructure Technologies 825 N Cass Ave, # 309 Westmont, IL 60559 Engineering Services $21,155.00 4.7% X Ardmore Associates, LLC 33 N Dearborn St, #1720 Chicago, IL 60602 Inspection Services $50,730.00 11.4% X Total M/W/EBE $71,885.00 16.1% Cc: Martin Lyons, Assistant City Manager/Chief Financial Officer Memorandum 98 of 419 For City Council meeting of May 9, 2016 Item A3.5 Business of the City by Motion: Hot Mix Asphalt Single Source Purchase For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director James Maiworm, Bureau Chief of Infrastructure Maintenance Subject: Single Source Purchase of Hot Mix Asphalt Date: April 25, 2016 Recommended Action: Staff recommends City Council authorize the City Manager to execute a one year single source contract for the purchase of hot mix asphalt with Builders Asphalt (4413 Roosevelt Road Suite 108, Hillside, IL 60162) in the amount of $46,800. Funding Source: This purchase is budgeted as follows: Fund Account FY 2016 Budget Contract Amount General 100.40.4510.65055 $132,500 $39,800 Water 510.40.4540.65051 $27,600 $4,000 Sewer 515.40.4530.65051 $10,000 $3,000 Total $46,800 Background: Prior to 2011, City staff had purchased Hot Mix Asphalt from the Skokie plant of Orange Crush (now Builders Asphalt) using a Purchase Order for the invoiced amount for each job. In 2011 the City sought competitive bids for the purchase of hot mix asphalt and Healy Asphalt of Mt. Prospect Illinois was the only bidder and was awarded the contract by the City Council. The contract at that time allowed for up to four additional years of extension which were reviewed by staff and approved by City Council in 2012, 2013, 2014, and 2015. The opportunity to extend the original 2011 contract expired at the end of 2015. Memorandum 99 of 419 In February 2016, a bid was advertised for asphalt materials and only one bidder provided a quote. That bidder, Peter Baker and Sons of Lake Bluff Illinois, is located 21 miles one way from Evanston and the round trip could take as long as two hours in heavy traffic. The distance and travel time to the asphalt plant becomes a significant operational concern as City staff would have up to two hours of unproductive wait time while asphalt is picked up and transported to the job sites. Analysis: With that in mind City staff approached the former Orange Crush asphalt plant in Skokie to provide a quote. At that time staff discovered that the Skokie asphalt plant had been sold to a new company called Builders Asphalt. The new company provided the City with a quote and it compares as follows: Item Description Estimated Quantity Peter Baker Price Builders Asphalt Price 1 Modified Surface Asphalt 600 tons $30,000 $31,200 2 Sand Mix Asphalt 300 tons $22,500 $15,600 Total $52,500 $46,800 It is staff’s opinion that awarding the Hot Mix Asphalt purchase to Builders Asphalt is in the City’s best interest for the following reasons: • Favorable pricing provided by Builders Asphalt • The operational efficiencies provided by a closer location for the materials • The environmental benefits of the asphalt being provided from the closest available asphalt plant. . Section 1-17-1 of the City Code of Ordinances allows for a contract to be entered into without advertising for bids upon the authorization of the City Council by a vote of two- thirds of all Aldermen then holding office. Attachments: Builders Asphalt Quote 100 of 419 101 of 419 For City Council meeting of May 9, 2016 Item A3.6 Business of the City by Motion: Purchase of Trees/Planting for Spring Planting For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Director of Public Works Agency Paul D’Agostino, Environmental Services Bureau Chief Subject: Purchase of Trees and Planting Services for Spring Planting Date: May 2, 2016 Recommended Action: Staff recommends that the City Council authorize the City Manager to execute a purchase order for the purchase of 213 trees and planting services of 100 trees from Suburban Tree Consortium (STC) in the amount of $51,686.60. Funding Source: Funding for this purchase is provided from two sources. The first is from General Fund line item in the Forestry Division budget – 100.40.4320.65005. The total budget within this line item is $90,000 which is used for both the spring and fall planting seasons. The second source of funding is from the “Replant Express” program. This program allows residents to pay $250 or $425 (the cost of a 2.5” or 3.5” tree plus delivery) to be added to our planting list immediately, rather than waiting the two years it typically takes for a replacement tree. There are fifteen additional trees being planted through this program which generated $5,325 in payments. Summary: The STC solicits quotes each spring and fall from participating nurseries for us. In February, staff sent a listing of the required trees for parkway planting this spring season to the STC. The STC then solicited and received bids from member area nurseries to attempt to procure the trees we needed. Using the STC, we were able to locate all of the 2”/2.5” diameter tree species in the quantity we needed, as well as larger 3.5” diameter trees which specific residents requested and paid extra for. Residents were also able to choose the tree species for their parkway from a list of 5-6 available options. Many of the residents returned the form with their preferred choice of tree. Memorandum 102 of 419 Once all of the quotes were finalized, the grand total for all 213 STC trees is $40,591.60, which includes delivery costs for the 113 trees being planted by City crews The trees are being supplied by four nurseries - Beaver Creek Nursery, Inc. (6604 Randall Road, Poplar Grove, IL), Goodmark Nurseries, LLC. (8920 Howe Road, Wonder Lake, IL), South Branch Nurseries, Inc. (18101 Route 176, Union, IL), and Possibility Place Nursery (7548 W. Monee-Manhattan Rd., Monee, IL). In addition to the purchase price of the trees, the STC tree planting contractor, Pugsley & Lahaie, Ltd. (24414 N. Old McHenry Road, Lake Zurich, IL), has specific costs for planting different size trees, which are agreed to in writing with the STC and all member municipalities. Staff has set up a preliminary agreement with PLL for them to plant 150 of the trees for a total cost of $11,095. Once this agreement is approved, PLL will pick up their 150 trees directly from the nurseries, deliver them to the individual sites, and plant them. Legislative History: In June of 2001, the City Council passed Ordinance 65-O-01, which authorized the City of Evanston to join and participate in the Suburban Tree Consortium (STC). The benefit of this membership is that by merging orders with other municipalities, our buying power is increased through economies of scale. In addition, Resolution 60-R-02 was passed in August 2002, which expressed the intent of the City of Evanston to remain a member of the STC as long as sufficient funding is appropriated. Another advantage of membership is our ability to pre-order specific tree species for five years into the future. This allows the nurseries to grow a large percentage of the exact tree species we will need in future years. ------------------------------------------------------------------------------------- Attachments: List of tree planting locations by address Nursery order confirmations Planting contract cost agreement 103 of 419 Ward Area #Street Location Notes 1 4B 1738 CHICAGO 1 4B 1738 CHICAGO 1 4B 614 CLARK 1 4D 325 DEMPSTER 1 4D 1432 FOREST 1 4D 207 LAKE 1 4B 1616 SHERIDAN 2 3B 1320 ASHLAND 2 3C 2318 BRADLEY 2 5A 800 BROWN 2 4A 1121 CHURCH 2 3B 1333 CHURCH 2 3D 1805 CRAIN pullout and replant 2 3D 1824 CRAIN 2 3B 1611 DEMPSTER 2 3C 2402 DEMPSTER 2 3D 1200 DEWEY 2 3D 1009 DEWEY 2 3C 900 DODGE 2 3D 900 DODGE ON MAIN 2 3D 1230 FLORENCE 2 3A3A 1502 FOWLER 2 3A 1402 FOWLER 2 3C 2000 GREENLEAF 2 3C 2407 NATHANIEL 2 3C 2409 NATHANIEL 2 3A 1530 PITNER 2 3A 1305 PITNER 2 3A 1502 PITNER ON GROVE 2 2E 911 SIMPSON 2 3B 1801 WESLEY on Lyons 2 3D 1521 WILDER 3 4F 111 BURNHAM PL 3 4F 111 BURNHAM PL 3 4D 1410 CHICAGO 3 6B 724 FOREST 3 6B 744 FOREST 3 4F 101 Greenleaf 3 4F 101 Greenleaf 3 4F 101 GREENLEAF 3 4F 101 HAMILTON 3 6B 220 KEDZIE 3 6B 319 Kedzie St 1E 3 4F 1015 SHERIDAN 3 6B 554 SHERIDAN SQ. 3 6B 602 SHERIDAN SQ. 104 of 419 3 6B 618 SHERIDAN SQ. 3 6B 620-22 SHERIDAN SQ. 4 4E 933 Asbury 4 3D 917 ASHLAND 4 3D 945 ASHLAND 4 3B 1463 ASHLAND 4 3D 1121 ASHLAND 4 3B 1416 CHURCH 4 3B 1330 CHURCH 4 4E 912 CRAIN 4 4E 912 CRAIN 4 4E 1202 CRAIN opp. 1139 Ridge 4 4E 1202 CRAIN opp. 1139 Ridge 4 4E 1202 CRAIN opp. 1139 Ridge 4 4E 916-18 CRAIN 4 4E 916-18 CRAIN 4 4E 916-18 CRAIN 4 4E 916-18 CRAIN 4 4E 1146 ELMWOOD on Crain 4 4E 1146 ELMWOOD on Crain 4 4E 1146 ELMWOOD on Crain 4 4E 1200 ELMWOOD on Crain 4 4E 1200 ELMWOOD on Crain 4 4C 1000 GROVE 4 4C 1115 GROVE 4 4C 1112 GROVE 4 4E 1133 MAPLE 4 4E 1133 Maple 4 4E 1231 MAPLE 4 4E 940 RIDGE 4 4E 948 RIDGE 4 4E 1147 RIDGE 4 4E 1025 RIDGE CT 4 4E 921 SHERMAN 4 4E 922 SHERMAN 4 4E 924 SHERMAN 4 4E 929 SHERMAN 4 4E 949 SHERMAN 4 3D 1507 WILDER 5 3B 1830 DARROW 5 3B 1834 DARROW 5 2E 820 FOSTER 5 2E 829 FOSTER 5 2E 919 FOSTER 5 2E 1116 FOSTER 5 2D 1802 FOSTER 5 2D 1917 FOSTER 105 of 419 5 3A 1844 LEMAR on Emerson 6 1F 2149 BENNETT 6 1F 2231 BENNETT 6 1B 2515 CENTRAL 6 1B 2517 CENTRAL 6 1E 2734 CENTRAL 6 1D 3300 CENTRAL 6 1A 2708 CENTRAL PARK 6 1F 2205 CENTRAL PARK pull out dead oak planted '15 6 1G 2427 COLFAX 6 1E 2607 Colfax 6 1D 2400 COWPER 6 1D 2550 CRAWFORD 6 1D 2550 CRAWFORD 6 1F 2109 EWING 6 1F 2231 EWING 6 1E 2428 EWING 6 1B 2715 EWING 6 1F 2208 EWING 6 1F 2103 FORESTVIEW 6 1D 3040 GRANT Pull out dead Oak 6 1D 3300 GRANT 6 1D 2521 Gross Point 6 1G 2400 HARRISON 6 1E 2736 HARRISON 6 1E 2800 HARRISON 6 1E 2810 HARRISON 6 1E 2830 HARRISON 6 1D 3317 HARRISON 6 1E 2806 HARRISON 2 pullouts? 6 1B 2960 HARTZELL 6 1B 2960 Hartzell st On C.P 6 1B 2715 HURD 6 1C 2426 ISABELLA 6 1D 2512 LAWNDALE 6 1G 2405 LINCOLN 6 1D 2340 MARCY 6 1A 2756 MARCY 6 1G 2509 MCDANIEL 6 1C 2747 McDANIEL 6 1C 2300 PARK PL 6 1A 3247 PARK PL 6 A1 2800 PAYNE 6 1F 2800 PAYNE on Ewing 6 1G 2514 PIONEER 6 1D 2545 PROSPECT 6 1D 2411 RIDGEWAY 106 of 419 6 1F 2721 SIMPSON 6 1C 2331 THAYER pull out dead Oak 6 1B 2724 THAYER 6 1A 3200 THAYER on Highland 7 2A 2656 ASBURY 7 1H 2333 BROWN 7 1C 2115a CENTRAL Pkg. Lot 13 NW corner island in lot 7 1C 2223 CENTRAL 7 1G 2228 CENTRAL 7 1G 1925 COLFAX pullout and replant 7 1G 1903 COLFAX 7 2B 2703 Euclid park Place 7 1H 1928 GRANT on Brown 7 1H 2124 GRANT 7 1H 2200 GREY 7 1H 2148 GREY 7 2A 1221 ISABELLA 7 1G 2205 LINCOLN express tree planted in 2014 did not survive 7 2A 1301 Lincoln St on Asbury 7 2A 1305 Lincoln St 7 2A 1316 LIVINGSTON 7 1H 16 MARTHA LN 7 2B 817 MONTICELLO 7 1H 2204 NOYES 7 1C 2682 PRAIRIE 7 2B 2770 SHERIDAN 7 2B 2909 SHERIDAN 7 4B 1845 SHERIDAN 7 2B 2730 SHERIDAN 7 2B 2888 SHERIDAN 7 2B 2810 Sheridan Rd 8 5C 128 ASBURY 8 5C 240 ASBURY 8 6C 330 Barton 8 6D 729 BRUMMEL 8 6D 731 BRUMMEL 8 6D 819 BRUMMEL pullout and replant 8 6D 807 BRUMMEL 8 6D 124 CLYDE 8 6D 140 CLYDE 8 6D 141 CLYDE 8 6D 110 CUSTER 8 5C 1616 DOBSON 8 5A 2101 HOWARD 8 5A 2111 KEENEY 8 5C 1716 MULFORD 8 6D 209 RIDGE Pullout and replant 107 of 419 8 5C 328 WESLEY 8 5C 330 WESLEY 8 5C 336 WESLEY 9 5B 716 ASBURY 9 5B 650 ASBURY 9 6D 721 AUSTIN 9 6D 727 AUSTIN 9 5A 2111 KEENEY 9 5B 1623 MADISON 9 5B 1625 MADISON 9 6A 917 Seward 9 6A 917 Seward 9 5B 1810 SEWARD 9 6A 513 Sherman 9 6A 707 SHERMAN 9 5A 2024 WARREN 9 5A 2024 WARREN 108 of 419 109 of 419 110 of 419 111 of 419 112 of 419 113 of 419 114 of 419 115 of 419 Program For City Council meeting of May 9, 2016 Item A3.7 Business of the City by Motion: Material Testing and Inspection Services Contract For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager Subject: 2016 Contract Renewal for Material Testing and Inspection Services Date: May 9, 2016 Recommended Action: Staff recommends City Council authorize the City Manager to execute a renewal agreement for Material Testing and Inspection Services with GSG Material Testing Inc. (2945 West Harrison Street, Chicago, Illinois) to provide material testing services for various City construction projects. This is the third year of a three year contract with a recommendation for funding of 2016 construction projects only. Funding Source: The consultant will be paid for their services from the various project funds shown on the budget table below for street resurfacing, alley paving, parking lot paving, sidewalk and water main improvement projects. The table includes the 2016 funding breakdown with account numbers. The total contract amount for 2016 projects is $65,000. Fund Account Amount 2016 General Obligation Bonds 415.40.4116.65515 $ 27,000 Water Fund 513.71.7330.65515 $ 5,000 MFT Funds 415.40.4216.65515 $ 9,000 Federal Funds 415.40.4216.65515 $ 17,000 Parking Fund 505.19.7005.65515 $ 7,000 Total $ 65,000 Memorandum 116 of 419 Summary: On May 12, 2014, the City Council approved a three year contract with GSG Material Testing Inc. to provide on-call construction material testing and inspection services. The 2014 and 2015 approvals included anticipated testing service expenses in the amount of $115,000 and $136,000 respectively. At this time, staff is seeking approval of estimated FY 2016 testing expenses in the total amount of $65,000. 117 of 419 For City Council meeting of May 9, 2016 Item A3.8 Business of the City by Motion: Penny Park Renovations For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager Subject: Design/Build Services for Penny Park Renovation Project (RFP 16-14) Date: May 9, 2016 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for design/build services related to the Penny Park Renovation Project (RFP 16-14) with Elanar Construction Company (6620 W. Belmont Avenue, Chicago, IL 60634), in the amount of $478,400.00. Funding Source: Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4116.65515 – 516007). This project is budgeted at $500,000 in FY 2016. Background Information: Constructed in 1990 through a community build process, Penny Park contains a playground, site furnishings, walkways, drinking fountain, retaining walls, open grass field, small sled hill, landscaping and perimeter fencing. The existing playground is constructed entirely of deteriorating pressure treated lumber and does not comply with current ADA requirements and playground safety standards. In 2014 the City engaged the original playground designers (Leathers and Associates) to create a new design for the park. A public unveiling of that design revealed that the community was passionate about the existing playground equipment and wanted to maintain it in its current form rather than replace it with new play structures. Subsequently a number of public engagements were conducted in 2015 to discuss the community’s concerns. After completing the engagement activities, the Parks and Recreation Board recommended, and the City Council approved, terminating the Leathers contract and issuing a new Request for Proposal (RFP) for a modified project Memorandum 118 of 419 consisting of renovation/rehabilitation of the existing playground in lieu of implementing a new playground equipment design. To expedite the work, the City prepared a design/build RFP to implement the renovation/rehabilitation in a turnkey manner. The RFP included the following program elements all of which were intended to maintain the playground and park’s existing appearance and character: 1. Playground equipment renovation / rehabilitation to, where feasible, bring it into compliance with current ASTM and CPSC standards and ADA requirements. Replacement materials shall be similar to existing (natural wood) 2. Resilient surfacing and containment system evaluation and replenishment 3. Pavements and wall systems examination and repair 4. Site furnishings review and repair 5. Plumbing system replacement 6. Landscaping examination and enhancement ($25,000 allowance) 7. Other improvements as determined through the public engagement process ($50,000 allowance) Analysis: On January 21, 2016 the City issued a design/build RFP for the above improvements. On February 16, 2016 one proposal was received from the following vendor: Consultant Address Proposal Cost Elanar Construction Company 6620 W. Belmont Avenue, Chicago, Illinois 60634 $478,400.00 A selection committee consisting of the following members reviewed the proposals and scored the firms for project selection: • Lara Biggs, Bureau Chief – Capital Planning / City Engineer • Bob Dorneker, Assistant Director – PRCS • Lawrence Hemingway, Director – PRCS • Stefanie Levine, Senior Project Manager • David Stoneback, Director – Public Works Agency • Linda Thomas, Purchasing Specialist A summary table of the scoring results is below. Consultant Qualifications and Expertise (25 pts) Project Understanding (20 pts) Price (25 pts) Organization and Completeness of Proposal (10 pts) Willingness to Execute City Contract (10 pts) M/W/EBE Participation (10 pts) Total (100 pts) Elanar Construction Company 18 17 21 5 10 5 76 119 of 419 The selection committee also interviewed Elanar Construction Company, to confirm their understanding of the project and overall expertise. Two key scope items emerged from the interview, both of which are incorporated in the recommended award as follows: 1. To ensure that the play structure will be in excellent condition and also to fully address ADA and playground safety standards, Elanar’s original proposal includes replacement of all wood playground components with the exception of the existing wood posts. Replacement materials will be wood to match existing and are intended to replicate the existing structure as closely as possible. 2. Due to staff concerns about the unknown condition of the wood posts, Elanar was asked to provide supplemental pricing to replace the posts as well. In order to avoid additional project costs, the pricing for the post replacement has been absorbed in the two allowances detailed above. After the interview the committee agreed that Elanar Construction Company was well suited for this work and would develop appropriate solutions for this project. Based on the scoring results, staff recommends award to Elanar Construction Company in the amount of $478,400.00. A summary of the final pricing is shown below: Task Description Amount Task 1 – Site Investigation and Evaluation $ 25,600 Task 2 – Public Engagement $ 21,800 Task 3 – Construction Document Development $ 29,100 Task 4 – Construction $ 385,580 Allowance #1 – Trees, Shrubs and Perennial Plantings $ 16,320 Total $ 478,400 A breakdown of funding for this project is as follows: Account Summary Project Funding (detailed above) $500,000.00 Encumbrances / expenditures to date -$0.00 Recommended award -$478,400.00 Balance Remaining $21,600.00 A review of the project for compliance with the City’s M/W/EBE program goals is attached. Legislative History: October 19, 2015, SP2 – Penny Park Recommendations from Park and Rec Board to terminate contract with Leathers & Associates and issue an RFP for renovation/rehabilitation Attachments: Memo on M/W/EBE Compliance, dated 05/09/2016 120 of 419 RFP 16-14, Penny Park Renovations, M/W/EBE Memo, 05.09.2016 To: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning/City Engineer Stefanie Levine, Senior Project Manager From: Tammi Turner, Purchasing Manager Subject: Penny Park Renovations, RFP 16-14 Date: May 9, 2016 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the Penny Park Renovations, RFP 16-14, Elanar Construction Company, is found to be in partial compliance with the goal. Elanar Construction Company, total base bid is $478,400.00, and they will receive credit for 7.5% M/W/EBE participation. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Evanston Lumber 1001 Sherman Ave Evanston, IL 60202 Lumber Supply $22,000.00 4.5% X Evanston Organics 2533 Oakton Street Evanston, IL 60202 Organic Product Supply $10,500.00 2% X Ozinga Ready Mix 2525 Oakton Street Evanston, IL 60202 Concrete Supply $6,000.00 1% X Total M/W/EBE $38,500.00 7.5% Elanar Construction Company has requested a waiver for the remaining 17.5% MWEBE participation goal. A MWEBE waiver is granted for 17.5%. Memorandum 121 of 419 For City Council meeting of May 9, 2016 Item A3.9 Business of the City by Motion: 2016 Summer Bus Transportation Award For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Lawrence C. Hemingway, Director, Parks, Recreation & Community Services Subject: Contract Award for 2016 Summer Bus Transportation Date: May 9, 2016 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for 2016 summer bus transportation with Alltown Bus Services, Inc. (7300 N. Saint Louis Avenue, Skokie, Illinois 60076) in the amount of $50,838.00. Alltown was the lowest responsive bidder for the Parks, Recreation and Community Services Department 2016 summer bus transportation. Funding Source: The 2016 budget for this program will be from the following Business Units: Robert Crown Center 100.30.3030.62507; Robert Crown Ice Programs 100.30.3095.62507; Fleetwood Jourdain Center 100.30.3040.62507; Chandler Newberger Center 100.30.3035.62507; Ecology Camp 100.30.3610.62507, Arts Programs 100.30.3720.62507 and Outreach Programs 100.30.3205.62490. In total, the business units have a budgeted amount of $53,000 for transportation. Summary Bid 16-34: Parks Recreation and Community Services Department operates a number of camp programs, which enrolled participants take field trips to a variety of locations in Evanston and other Chicago/Suburban attractions. The following are examples of the transportation destinations: Evanston beaches, ETHS, Water Treatment Plant, Evanston Public Library, Chicago Theatre, Classic Bowl, Orbit Skate Center and Oak Park Architectural District. There are approximately seventy trips for camp, which transportation is needed. Additionally, the bid included a request to provide daily transportation from Great America to Evanston at 10 p.m. each evening, during the timeframe of June 6th to August 14th. This transportation option would be available for the twenty five plus Evanston youth and Memorandum 122 of 419 young adult working at the theme park. Individuals would have access to the Metra and Pace Service for getting to work, earlier in the day. Bids were sent to 11 potential respondents, including an Evanston based transportation provider and advertised on Demand Star. Only two bids were received to provide the requested list of one-way, shuttle service or round trip bus service. The bid summary is below: Alltown has provided bus transportation in prior years for department programs and did a great job of being on time and providing safe service. The department will also operate the three city owned buses, which will handle over 400 trips for camp and other programs this summer. Attachment: Contract Agreement with Alltown List of bus trips . Name of Company Option 1 Option 2 Total Bid Amount Camp Trips Great America Alltown Bus Services $37,363 $13,475 $50,838 7300 N. St. Louis Skokie, IL 60076 A.M. Bus Service $50,725 $19,120 $69,845 100 W 91st Street Chicago, IL 60620 123 of 419 124 of 419 125 of 419 126 of 419 127 of 419 128 of 419 129 of 419 130 of 419 131 of 419 132 of 419 133 of 419 134 of 419 135 of 419 136 of 419 137 of 419 138 of 419 139 of 419 140 of 419 141 of 419 142 of 419 143 of 419 144 of 419 145 of 419 146 of 419 147 of 419 148 of 419 149 of 419 150 of 419 151 of 419 152 of 419 153 of 419 154 of 419 155 of 419 156 of 419 157 of 419 158 of 419 159 of 419 160 of 419 161 of 419 162 of 419 163 of 419 164 of 419 165 of 419 166 of 419 167 of 419 168 of 419 169 of 419 170 of 419 171 of 419 172 of 419 173 of 419 174 of 419 175 of 419 176 of 419 177 of 419 178 of 419 179 of 419 180 of 419 For City Council meeting of May 9, 2016 Item A3.10 Business of the City by Motion: Summer Food Service Contract Renewal For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Lawrence C. Hemingway, Director, Parks, Recreation and Community Services Bob Dorneker, Assistant Director, Parks and Recreation Subject: Approval of renewal agreement for the 2016 Summer Food Service Program Bid (15-28) Date: May 9, 2016 Recommended Action: Staff recommends City Council approve the renewal agreement for the 2016 Summer Food Service Program with Open Kitchens Inc. (1161 West 21st Street, Chicago, IL) in the not-to-exceed amount of $3.33 per lunch. Funding Source: This is a reimbursement program in which the total amount of reimbursement the City receives is dependent upon the number of meals served and level of participation. The City’s estimated reimbursement is calculated using the highest daily participation level stated in the application. Funding for this program is budgeted in business unit 100.30.3050, Recreation Outreach Program, where program expenditures are charged back and revenue credited. Expense Account 100.30.3050.65025 (projected food costs) $107,000 Estimated revenue reimbursed to revenue account 100.30.3050.53565 $128,500 Summary: The City participates in a Summer Food Service Program, an entitlement program sponsored by USDA and administered by Illinois State Board of Education (ISBE) to provide free breakfast and lunches to all youth ages 1-18. The lunch program will be held Mondays through Fridays, June 6 – August 12, 2016, at the following sites: Robert Crown Center, Fleetwood-Jourdain Center, James Park, Dewey School, McGaw YMCA and Mason Park. Breakfast meals are only served at Fleetwood- Jourdain Center, James Park and Dewey School. The estimated participation level stated in our application is 140 breakfast and 790 lunches per day. Current rate of reimbursement set by the Federal Government is Memorandum 181 of 419 $2.0925 per breakfast and $3.6850 per lunch served. For 2015, 33,206 lunch meals were served and reimbursement totaled $127,274. Breakfast meals are not part of the contract to Open Kitchens and these meals will be assembled at the Fleetwood-Jourdain Center by certified Parks, Recreation and Community Services staff. Meals will then be distributed to the three sites. Food supplies for breakfast meals will be purchased from a local supplier such as Gordon Food Service. During 2015, 3704 breakfast meals were served. BID 15-28 Bids were solicited in 2015 and Open Kitchens, Inc. supplied the lowest unit price meal and was within the budgeted reimbursement amount pre-determined by the Federal Government and the City estimate of providing 790 lunches daily for the program. This pricing has been reviewed by the ISBE Contract Administrator who has given preliminary approval to award the contract. Open Kitchens, Inc. supplied the lunches for the program last year at a cost of $3.25 per lunch and there were no difficulties with meeting delivery time frames or food items. Projected overall summer food Service lunch program 2016 Projected expenditures for the program sites: $152,000 Projected reimbursement: $128,500 Number of lunches served: 33,206 The 2015 contract allows for a renewal annually for four additional one year periods and limits price increases to the measurable index of the Consumer Price Index for All Urban Consumers. For 2016, the allowance rate was 2.6%. ------------------------------------------------------------------------------------- Attachments: Contract Renewal 182 of 419 183 of 419 For City Council Meeting of May 9, 2016 Item A3.11 Business of the City by Motion, Homestead Meats - Sidewalk Café For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee (A&PW) From: Mark Muenzer, Director of Community Development Gary Gerdes, Building & Inspection Services Division Manager Subject: Homestead Meats – Sidewalk Cafe Date: April 28, 2016 Recommended Action Staff recommends City Council approval of a first-time application for a sidewalk café permit for Homestead Meats, a retail food service establishment at 1305 Chicago Avenue. Background Homestead Meats opened in the summer of 2014. The company provides meats that are ‘ethically sourced and environmentally responsible’. The café will provide only one type of sandwich daily. The sidewalk café will consist of three tables with two seats each for a seating capacity of six. The café will operate 10:00 a.m. – 6:00 p.m. daily. Summary The Community Development Department, along with the Health, Public Works and Law Departments, has reviewed the application and site layout and recommend approval of the sidewalk café permit. Attachments Sidewalk Café Application and Site Plan Memorandum 184 of 419 185 of 419 186 of 419 187 of 419 188 of 419 189 of 419 190 of 419 191 of 419 192 of 419 For City Council Meeting of May 9,2016 Items A3.12 Business of the City by Motion: Demolition of 1816 Lemar For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Carl Caneva Assistant Director Health and Human Services Department Scott Williams Housing Rehabilitation Specialist Community Development Department Subject: Demolition of 1816 Lemar Date: April 27, 2016 Recommended action: Staff recommends the approval for the expenditure $26,170.00 for the demolition of 1816 Lemar by MBR Wrecking Inc. (3774 Devon Ave., Lincolnwood, IL 60712). Funding Source: This project is budgeted in the Health Department - Illinois Housing Development Authority (IHDA) Vacant Property Grant (Account 100.24.2435.62469). Summary: 1816 Lemar is a one story single family home Placarded an Unsafe Structure on April 4, 2016 pursuant to 2012 IPMC 108.1.1 as amended and adopted by reference in Chapter 5-1 of the City of Evanston Code as it has been found to be dangerous in that the strucutre is significantly damaged, decayed, dilapidated, and structurally unsafe that partial or complete collapse is possible. Deficiencies” including but not limited to”, collapsed or non-existing floors and rotted framing members, partially collapsed roof and ceilings, one tree growing into the structure which has undermined a portion of the foundation. The City of Evanston was awareded $75,000.00 in funding to address such properties by the Illinois Housing Development Authority. This grant will expire on July 28, 2016. Summary of Proposals for the demolition: Company Information Bid MBR Wrecking Inc. 3774 Devon Ave. Lincolnwood, IL 60712 $26,170.00 Memorandum 193 of 419 ECO Greenergy Construction Inc. 1422 Darrow Ave. Evanston, IL 60101 224-723-3543 $36,000.00 Eagle BioMass, Inc. 1400 S. Route 31 McHenry, IL 60201 815-378-8188 No Bid Submitted Wreckcon Specs LLC 2115 Wesley Ave Evanston, IL 60201 773-315-0719 No Bid Submitted Attachments: Site Photos ECO Greenenergy Proposal MBR Wrecking Proposal Request for Waiver of Demolition Tax 194 of 419 195 of 419 196 of 419 197 of 419 198 of 419 199 of 419 200 of 419 201 of 419 202 of 419 203 of 419 204 of 419 For the City Council Meeting of May 10, 2010 Item # For City Council Meeting of May 9, 2016 Item A3.13 Business of the City by Motion: Replacement Truck with Aerial Bucket Purchase For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Dave Stoneback, Director of the Public Works Agency Rickey A. Voss, Parking/Fleet Manager Subject: One Replacement Vehicle Purchase Date: April 28, 2016 Recommended Action: Staff recommends City Council approval for the purchase of one (1) replacement vehicle/unit for the Public Works Agency as follows: truck purchase from Rush Truck Center of Northern Illinois, (4655 S. Central Avenue, Chicago, IL 60638-1547) in the amount of $74,277, and aerial bucket purchase from Altec Industries, Inc., (1550 Aerial Avenue, Creedmoor, NC 27522) in the amount of $84,698. Total costs is $158,975. Funding Source: FY2016 Equipment Replacement Fund Account No. 601.19.7780.65550 FY2016 Budget: $1,455,422.00 Total cost: $158,975.00 The proposed expenditure represents 10.9% of this budgeted amount. Summary: The details of the vehicle/unit to be replaced are listed below: Division/Department Unit # Description Model Year Condition Original Purchase Price L.T.D. Repair $$’s PWA – Bureau of Environmental Services 581 Ford F750 with Aerial Bucket 2000 Poor $109,627 $237,771 Memorandum 205 of 419 The recommended replacement unit purchase is as follows: Division Unit # Replacement Description Model Year Total Purchase Price Type of Bid or Quote Vendor PWA – Bureau of Environmental Services 581 I.H.7400 (SA625) with Aerial Bucket Device 2017 $158,975 State Bid # PSD 4017132 & Bid Number 16-11 Rush Truck Centers & Altec Industries, Inc. The vehicle listed for replacement support daily operations of the Public Works Agency, Bureau of Environmental Services. The replacement of the one (1) vehicle is crucial for safe, reliable, and cost effective operations on a daily basis. The International Harvester (# 581) will be capable of operating on B-20 bio-diesel fuel and is equipped with “exhaust gas recirculation” (EGR) systems which emit only harmless water vapors with no particulate matter. This is the latest available vehicle emission technology in the market place at this point in time. The vehicle ordered will be equipped with an Altec LR7-60RM Articulating Overcenter Aerial Device. The International Harvester 7400 (SA625) purchase will be from Rush Truck Centers formerly (Prairie Archway International). They are the State Bid winner for this type of vehicle. The aerial bucket will be purchased from Altec Industries, Inc., the lowest responding bid (Bid 16-11) dated March 24, 2016. Company Purchase Price Terex Utilities, N4 W22610, Bluemound Rd., Waukesha, WI 53186 $93,731.00 Altec Industries, Inc., 1550 Aerial Avenue, Creedmoor, NC 27522 $84,698.00 There are no Evanston businesses that can provide the required equipment. Attachments Specifications for one (1) replacement vehicle purchase Bid 16-11 for Aerial Bucket Truck MWEBE Memo 206 of 419 Prepared For:Presented By: CITY OF EVANSTON RICKY VOSS 2020 Asbury Ave. Evanston, IL 60201-2620 (847)866 - 2904 Reference ID: SINGLE AXLE RUSH TRK CTR OF N IL David R Mueller 4655 S CENTRAL AVE. CHICAGO IL 606381547 708-496-7500 Model Profile 2017 7400 SBA 4X2 (SA625) MISSION:Requested GVWR: 35000. Calc. GVWR: 35350 DIMENSION:Wheelbase: 187.00, CA: 119.90, Axle to Frame: 106.00 ENGINE, DIESEL:{Navistar N9} EPA 2010, SCR, 275 HP @ 2000 RPM, 860 lb-ft Torque @ 1200 RPM, 2200 RPM Governed Speed, 275 Peak HP (MAX) TRANSMISSION, AUTOMATIC:{Allison 3000_RDS_P} 5th Generation Controls; Close Ratio, 6-Speed, With Double Overdrive; On/Off Hwy; Includes Oil Level Sensor, With PTO Provision, Less Retarder, With 80,000-lb GVW & GCW Max. CLUTCH:Omit Item (Clutch & Control) AXLE, FRONT NON-DRIVING:{Meritor MFS-14-143A} Wide Track, I-Beam Type, 14,000-lb Capacity AXLE, REAR, SINGLE:{Meritor RS-23-160} Single Reduction, 23,000-lb Capacity, With 200 Wheel Ends Gear Ratio: 6.83 CAB:Conventional TIRE, FRONT:(2) 11R22.5 G661 HSA (GOODYEAR) 497 rev/mile, load range G, 14 ply TIRE, REAR:(4) 11R22.5 G622 RSD (GOODYEAR) 497 rev/mile, load range G, 14 ply SUSPENSION, RR, SPRING, SINGLE:Vari-Rate; 31,000-lb Capacity, Includes 4500-lb Capacity Multileaf Auxiliary PAINT:Cab schematic 100GN Location 1: 9036, Cool Gray Light (Std) Chassis schematic N/A April 22, 2016 1 Proposal: 13303-01207 of 419 Description Base Chassis, Model 7400 SBA 4X2 with 187.00 Wheelbase, 119.90 CA, and 106.00 Axle to Frame. TOW HOOK, FRONT (2) Frame Mounted FRAME RAILS Heat Treated Alloy Steel (120,000 PSI Yield); 10.866" x 3.622" x 0.433" (276.0mm x 92.0mm x 11.1mm); 456.0" (11582mm) Maximum OAL BUMPER, FRONT Steel, Swept Back CROSSMEMBER, REAR, AF (1) WHEELBASE RANGE 138" (350cm) Through and Including 187" (475cm) AXLE, FRONT NON-DRIVING {Meritor MFS-14-143A} Wide Track, I-Beam Type, 14,000-lb Capacity SPRINGS, FRONT AUXILIARY Rubber SUSPENSION, FRONT, SPRING Parabolic, Taper Leaf; 14,000-lb Capacity; With Shock Absorbers BRAKE SYSTEM, AIR Dual System for Straight Truck Applications DRAIN VALVE {Bendix DV-2} Automatic; With Heater; for Air Tank AIR BRAKE ABS {Bendix AntiLock Brake System} Full Vehicle Wheel Control System (4-Channel) AIR DRYER {Bendix AD-IP} With Heater BRAKE CHAMBERS, FRONT AXLE {Bendix} 20 SqIn BRAKE CHAMBERS, REAR AXLE {Bendix EverSure} 30/30 Spring Brake BRAKES, FRONT, AIR CAM S-Cam; 16.5" x 5.0"; Includes 20 Sq. In. Long Stroke Brake Chambers SLACK ADJUSTERS, FRONT {Haldex} Automatic SLACK ADJUSTERS, REAR {Haldex} Automatic BRAKES, REAR, AIR CAM S-Cam; 16.5" x 7.0"; Includes 30/30 Sq.In. Long Stroke Brake Chamber and Spring Actuated Parking Brake AIR COMPRESSOR {Bendix Tu-Flo 550} 13.2 CFM Capacity AIR TANK LOCATION (2) : One Mounted Under Each Frame Rail, Front of Rear Suspension, Parallel to Rail STEERING COLUMN Tilting and Telescoping STEERING WHEEL 2-Spoke, 18" Dia., Black STEERING GEAR {Sheppard M100} Power EXHAUST SYSTEM Switchback Horizontal Aftertreatment Device, Frame Mounted Right Side Under Cab; Includes Single Short Horizontal Tail Pipe, Frame Mounted Right Side Back of Cab SWITCH, FOR EXHAUST 2 Position, Lighted & Latching, ON/OFF Type, Mounted in IP, Inhibits Diesel Particulate Filter Regeneration as Long as Switch is in ON Position ELECTRICAL SYSTEM 12-Volt, Standard Equipment CIGAR LIGHTER Includes Ash Cup ALTERNATOR {Leece-Neville AVI160P2013} Brush Type; 12 Volt 160 Amp. Capacity, Pad Mount BODY BUILDER WIRING Back of Standard Cab at Left Frame or Under Extended or Crew Cab at Left Frame; Includes Sealed Connectors for Tail/Amber Turn/Marker/ Backup/Accessory Power/Ground and Sealed Connector for Stop/Turn BATTERY SYSTEM {International} Maintenance-Free, (2) 12-Volt 1850CCA Total CB RADIO Accommodation Package; Header Mounted; Feeds From Accessory Side of Ignition Switch; Includes Power Source and Two Antenna Bases With Wiring Vehicle Specifications April 22, 2016 2017 7400 SBA 4X2 (SA625) 2 Proposal: 13303-01208 of 419 Description RADIO AM/FM/WB/Clock/3MM Auxiliary Input, with Multiple Speakers HORN, ELECTRIC Disc Style HORN, AIR Black, Single Trumpet, Air Solenoid Operated CLEARANCE/MARKER LIGHTS (5) {Truck Lite} Amber LED Lights, Flush Mounted on Cab or Sunshade STARTING MOTOR {Delco Remy 39MT} 12 Volt; Gear Reduced, With Thermal Over-Crank Protection INDICATOR, LOW COOLANT LEVEL With Audible Alarm CIRCUIT BREAKERS Manual-Reset (Main Panel) SAE Type III With Trip Indicators, Replaces All Fuses Except For 5-Amp Fuses BATTERY BOX Steel, With Aluminum Cover, 14" Wide, 3 Battery Capacity, Mounted Left Side Under Cab TURN SIGNALS, FRONT LED, Includes LED Side Marker Lights, Mounted on Fender INSULATION, UNDER HOOD for Sound Abatement GRILLE Stationary, Chrome INSULATION, SPLASH PANELS for Sound Abatement FRONT END Tilting, Fiberglass, With Three Piece Construction; for 2007 & 2010 Emissions PAINT SCHEMATIC, PT-1 Single Color, Design 100 PAINT TYPE Base Coat/Clear Coat, 1-2 Tone VEHICLE REGISTRATION IDENTITY ID for 49 States, Excluding California CLUTCH Omit Item (Clutch & Control) ANTI-FREEZE Red, Extended Life Coolant; To -40 Degrees F/ -40 Degrees C, Freeze Protection BLOCK HEATER, ENGINE {Phillips} 120V/1250W ENGINE, DIESEL {Navistar N9} EPA 2010, SCR, 275 HP @ 2000 RPM, 860 lb-ft Torque @ 1200 RPM, 2200 RPM Governed Speed, 275 Peak HP (MAX) FAN DRIVE {Horton Drivemaster Polar Extreme} Direct Drive Type, Two Speed, With Residual Torque Device for Disengaged Fan Speed RADIATOR Aluminum, Cross Flow, Series System; 1228 SqIn Core and 648 SqIn Charge Air Cooler FEDERAL EMISSIONS {Navistar N9 & N10} EPA, OBD and GHG Certified for Calendar Year 2016 AIR CLEANER Dual Element, With Integral Pre Cleaner THROTTLE, HAND CONTROL Engine Speed Control for PTO; Electronic, Stationary Pre-Set, Two Speed Settings; Mounted on Steering Wheel ENGINE CONTROL, REMOTE MOUNTED Provision for; Includes Wiring for Body Builder Installation of PTO Controls; With Ignition Switch Control for MaxxForce and Navistar post 2007 Emissions Electronic Engines EMISSION COMPLIANCE Federal, Does Not Comply With California Clean Air Idle Regulations TRANSMISSION, AUTOMATIC {Allison 3000_RDS_P} 5th Generation Controls; Close Ratio, 6-Speed, With Double Overdrive; On/Off Hwy; Includes Oil Level Sensor, With PTO Provision, Less Retarder, With 80,000-lb GVW & GCW Max. OIL COOLER, AUTO TRANSMISSION {Modine} Water to Oil Type TRANSMISSION DIPSTICK Relocated to Right Side of Transmission TRANSMISSION OIL Synthetic; 29 thru 42 Pints ALLISON SPARE INPUT/OUTPUT for Rugged Duty Series (RDS); General Purpose Trucks, Construction TRANSMISSION SHIFT CONTROL {Allison} Bump Shifter Type; for Allison 3000 & 4000 Transmission Vehicle Specifications April 22, 2016 2017 7400 SBA 4X2 (SA625) 3 Proposal: 13303-01209 of 419 Description SHIFT CONTROL PARAMETERS Allison 3000 or 4000 Series Transmissions, 5th Generation Controls, Performance Programming PTO, LOCATION , Dual, Left and Right Side of Transmission AXLE, REAR, SINGLE {Meritor RS-23-160} Single Reduction, 23,000-lb Capacity, With 200 Wheel Ends . Gear Ratio: 6.83 SUSPENSION, RR, SPRING, SINGLE Vari-Rate; 31,000-lb Capacity, Includes 4500-lb Capacity Multileaf Auxiliary FUEL/WATER SEPARATOR with Thermostatic Fuel Temperature Controlled Electric Heater, and Filter Restriction/Change Indicator, Includes Standard Equipment Water-in-Fuel Sensor FUEL TANK Top Draw; Non-Polished Aluminum, 24" Diam., 50 U.S. Gal., 189 L Capacity, Mounted Left Side Under Cab DEF TANK 5 U.S. Gal. Capacity; Frame Mounted Outside Left Rail, Under Cab CAB Conventional GAUGE CLUSTER English With English Electronic Speedometer GAUGE, OIL TEMP, AUTO TRANS , for Allison Transmission GAUGE, AIR CLEANER RESTRICTION {Filter-Minder} With Black Bezel Mounted in Instrument Panel IP CLUSTER DISPLAY On Board Diagnostics Display of Fault Codes in Gauge Cluster GAUGE, DEF FLUID LEVEL SEAT, DRIVER {National 2000} Air Suspension, High Back With Integral Headrest, Vinyl, Isolator, 1 Chamber Lumbar, With 2 Position Front Cushion Adjust, -3 to +14 Degree Angle Back Adjust SEAT, PASSENGER {National 2000} Air Suspension, High Back With Integral Headrest, Vinyl, Isolated, 1 Chamber Lumbar, 2 Position Front Cushion Adjustment, -3 to +14 Degree Back Adjust GRAB HANDLE (2) Chrome Towel Bar Type With Anti-Slip Rubber Inserts; for Cab Entry, Mounted Left and Right, Each Side at "B" Pillar MIRROR, CONVEX, HOOD MOUNTED {Lang Mekra} Right and Left Side; 7.44" Sq., Bright MIRRORS (2) {Lang Mekra} Rectangular, Thermostatically Controlled Heated Heads, Bright Finish Heads, with Black Brackets and Arms, Breakaway Type, 7.55" x 14.1" Integral Convex Both Sides, 102" Inside Spacing, ARM REST, RIGHT, DRIVER SEAT ARM REST, LEFT, PASSENGER SEAT AIR CONDITIONER {Blend-Air} With Integral Heater & Defroster INSTRUMENT PANEL Center Section, Flat Panel HVAC FRESH AIR FILTER CAB INTERIOR TRIM Deluxe CAB REAR SUSPENSION Air Bag Type WINDSHIELD WIPER BLADES Snow Type WHEELS, FRONT DISC; 22.5x8.25 Rims, Painted Steel, 2-Hand Hole 10-Stud, 285.75mm BC, Hub-Piloted, Flanged Nut, with .472" Thick Increased Capacity Disc and Steel Hubs WHEELS, REAR DUAL DISC; 22.5x8.25 Rims, Painted Steel, 2-Hand Hole, 10-Stud, 285.75mm BC, Hub-Piloted, Flanged Nut, with . 472" Thick Increased Capacity Disc and With Steel Hubs PAINT IDENTITY, FRONT WHEELS Disc Front Wheels; With Vendor Applied White Powder Coat Paint PAINT IDENTITY, REAR WHEELS Disc Rear Wheels; With Vendor Applied White Powder Coat Paint WHEEL GUARDS, REAR {Accuride} for Metric Hub Piloted Wheels with Flanged Mounting Nuts, Mounted Between Hub & Wheel and Between Dual Wheels Vehicle Specifications April 22, 2016 2017 7400 SBA 4X2 (SA625) 4 Proposal: 13303-01210 of 419 Description (4) TIRE, REAR 11R22.5 G622 RSD (GOODYEAR) 497 rev/mile, load range G, 14 ply (2) TIRE, FRONT 11R22.5 G661 HSA (GOODYEAR) 497 rev/mile, load range G, 14 ply Cab schematic 100GN Location 1: 9036, Cool Gray Light (Std) Chassis schematic N/A Services Section: WARRANTY Standard for WorkStar 7300/7400 (4x2, 4x4, 6x4, 6x6), Effective with Vehicles Built January 2, 2015 or Later, CTS-2002U Vehicle Specifications April 22, 2016 2017 7400 SBA 4X2 (SA625) 5 Proposal: 13303-01211 of 419 (US DOLLAR) Description Price Net Sales Price: $74,277.00 ABOVE FIGURE IS FOR CAB & CHASSIS ONLY ABOVE FIGURE INCLUDES TITLE & MUNICIPAL PLATES ABOVE FIGURE INCLUDES DELIVERY TO ALTEC BODY COMPANY PRICING IS BASED ON HAVING AN ORDER SUBMITTED PRIOR TO MAY 25th, 2016 WE WILL COORDINATE PRODUCTION DATE/ TIMING WITH ALTEC BODY COMPANY TIMING. Approved by Seller:Accepted by Purchaser: Official Title and Date Firm or Business Name Authorized Signature Authorized Signature and Date This proposal is not binding upon the seller without Seller's Authorized Signature Official Title and Date The TOPS FET calculation is an estimate for reference purposes only. The seller or retailer is responsible for calculating and reporting/paying appropriate FET to the IRS. Financial Summary April 22, 2016 2017 7400 SBA 4X2 (SA625) 6 Proposal: 13303-01212 of 419 213 of 419 214 of 419 215 of 419 216 of 419 217 of 419 218 of 419 219 of 419 220 of 419 221 of 419 222 of 419 223 of 419 224 of 419 225 of 419 226 of 419 227 of 419 228 of 419 229 of 419 230 of 419 231 of 419 232 of 419 233 of 419 234 of 419 235 of 419 236 of 419 237 of 419 238 of 419 239 of 419 240 of 419 241 of 419 242 of 419 243 of 419 244 of 419 245 of 419 246 of 419 247 of 419 248 of 419 Bid 16-11, Aerial Lift Bucket Truck Purchase, M/W/EBE Waiver 05.09.2016 To: Erika Storlie, Deputy City Manager/Director of Administrative Services David Stoneback, Public Works Agency Director Rickey A. Voss, Parking/Fleet Manager From: Tammi Turner, Purchasing Manager Subject: Bid 16-11, Aerial Lift Bucket Truck Purchase Date: May 9, 2016 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, Bid 16-11, Aerial Lift Bucket Truck Purchase precludes subcontracting opportunities. Therefore, a waiver is granted. CC: Martin Lyons, Assistant City Manager/Chief Financial Officer Memorandum 249 of 419 For City Council meeting of May 9, 2016 Item A3 .14 Business of the City by Motion: Website Redesign and Hosting Contract For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Deputy City Manager/Administrative Services Director Luke Stowe, Digital Services Manager Oscar Murillo , ICMA Fellow Subject: Website Redesign and Hosting Contract Date: May 2, 2016 Recommended Action: Staff recommends City Council authorize the City Manager to negotiate a two-year single source service agreement, with an option to renew for two additional one-year terms, with Vision Internet (222 N. Sepulveda Blvd., Suite 1500, El Segundo, CA 90245) in the amount of $45,285.00 for FY 2016 and $10,000.00 for FY 2017/2018 to cover website design and hosting services for the City of Evanston website. Funding Source: Information Technology Account (100.19.1932.62340) with a 2016 budgeted amount of $437,163.00 Background A staff priority for 2016 is the redesign and external hosting of the City’s website (www.cityofevanston.org). The current website was developed in 2010 at a cost of $20,000. Since its development in 2010, it has been hosted internally by Information Technology staff. However, due to technological advances, the website and its content management system are in need of an update. In particular, staff seek the following from a website redesign: enhanced user experience; simplified content management system; improved mobile responsiveness; and streamlined access of information for residents, businesses and visitors, all while meeting high standards for design quality and visual appeal. The new website will also adhere to the latest accessibility standards. Additionally, staff seek to transition the provision of website hosting services to an off-site service provider in order to increase redundancy and enhance security measures to adequately protect against rising external cyber threats and allow for Information Technology staff to focus primarily on supporting City staff, systems, and infrastructure. Memorandum 250 of 419 Usage for the current website has remained fairly consistent in the past 12 months. Staff actively track the amount of users, sessions, page views, and online payments made through the website. Figures for the amount of users, sessions, and page views are presented in the table below. The amount of payments made using the website total 70,076 for the 12-month period from April 2015 to March 2016. Month Users Sessions Page Views April 2015 62,025 110,599 261,669 May 2015 67,007 114,738 267,939 June 2015 72,660 126,210 291,295 July 2015 94,065 150,762 336,838 August 2015 88,466 131,908 292,597 September 2015 81,310 120,158 269,486 October 2015 69,997 104,703 229,484 November 2015 70,652 103,684 241,869 December 2015 67,234 98,035 225,539 January 2016 69,797 104,948 238,270 February 2016 66,576 100,019 230,786 March 2016 80,303 118,427 251,062 Monthly Average 74,174 115,349 261,403 12-Month Total 712,552 1,384,191 3,136,834 In February 2016, staff distributed a request for proposals (RFP) for website design and hosting services. As the Library was also considering a website redesign for its main website (www.epl.org) and two subsites (Children and Teen websites), the RFP was written in such a manner to allow for the inclusion of design and hosting services for the Library, if they chose to participate. Following the selection and interview of a shortlist of vendors, the Library determined that their specific needs for a website redesign could be better met through a vendor that builds websites using WordPress software and, more specifically, that specializes in designing library websites. Analysis Staff received a total of 15 bids from vendors. Though bids were shown for terms of two-years with additional two-year options for renewal, staff performed an analysis of three-year costs as there is an internal preference for the more common contract length for this type of service. The three-year costs for bids received ranged from $41,000 to $298,648. Through the course of multiple meetings and demos with vendors, staff determined that the bid from Vision Internet (Vision) would most adequately meet the needs of the City while adhering to the proposed website design budget for this project. Vision is a reputable firm with municipal clients across the nation. Its current client list of Illinois municipalities includes the following:  City of Joliet  City of Bloomington  City of Crystal Lake  City of Wood Dale  Village of Northbrook  Village of Mount Prospect 251 of 419  Village of Bartlett  Village of Elk Grove  Village of Oak Lawn  Village of Hoffman Estates  McHenry County The bid received by Vision includes website design and development, staff training, technical support, and hosting services. The specific focus on the methodology used for the migration of the proxy server played a significant role in the selection of this particular vendor. The City’s website, currently hosted on an Ubuntu server running version 12.04.5 LTS, uses the Apache web services application version 2.2.22 and operates on http port 80 and secured https port 443 with third party CA SSL certificates. The mod_proxy module is used extensively to proxy access to internal servers running applications that provide maps, cataloging, bill pay, etc. As the Information Technology Division currently hosts the City’s public facing website on premises, it became clear during the bid review process that the migration process would play a critical role in the overall security of City’s website and internal servers against external cyber threats. The costs associated with this bid are $45,285, with annual costs of $10,000 (increasing 5% each year) occurring after the first year. The total two-year cost 1 for this bid is $55,285. The total three-year cost for this bid is $65,785. Following a comparison of the three-year website design and hosting costs for neighboring communities, Vision’s bid appears to be competitive. Municipality Population Three-Year Cost Cost per Resident Evanston 75,658 $65,785 (Proposed) $0.87 Arlington Heights 76,024 $69,550 $0.91 Schaumburg 74,896 $105,600 $1.41 Mt. Prospect 54,951 $89,700 $1.63 Niles 30,000 $80,576 $2.69 Lake County 705,186 $526,826 $0.75 Schiller Park 11,857 $34,679 $2.92 Northfield 5,483 $34,459 $6.28 Vision’s contract term is for a period of two-years with an option of two additional one- year terms. The payment schedule for services is as follows: a) A payment equal to 25% of the total cost upon completion of the kick-off call; b) A payment equal to 25% of the total cost upon Contractor’s Delivery of the draft homepage design concept to the City; c) A payment equal to 25% of the total cost upon implementation of the main website into the VCMS on a Contractor-hosted development server; and d) A payment equal to 25% of the total cost upon Completion; provided, however that City has completed training. If City has not completed training, then 1 Bid includes an additional six months of free hosting services. Figures for two- and three-year terms are actually equal to that of a 2.5 and 3.5 year terms, respectively. 252 of 419 Contractor shall invoice City at the earlier of: (i) completion of training, or (ii) 21 days after Completion. The implementation process proposed by Vision would span a total of 15 – 26 weeks to website launch. The following is a list of implementation steps: Vision Stage (2 – 4 weeks)  Initial kick-off call with City’s project manager, survey preparation and review, review project goals and timeline; Content Strategy introduction Concept Stage (2 – 4 weeks)  Creation of Information Architecture, create conceptual sitemap, homepage layout wireframe Design Stage (3 – 4 weeks)  Custom graphic design, homepage design composition Development Stage (4 – 9 weeks)  Implementation of visionCMS, integration of interactive components, migration of content Quality Assurance, Documentation, and Training Stage (2 – 3 weeks)  Final testing, web-based training Soft Launch (2 weeks)  Move website to production server, complete website, launch website If the contract were approved, a new website could be ready for launch between October 2016 and November 2016. Attachments: RFP Bid Scoring Sheet Vision Proposed Contract 253 of 419 Website Redesign RFP 16-06 Ratings Firm Reviewer Qualifications - Firm Exp 20 pts Project Approach 20 pts Cost 30 pts Completeness of Proposal 10 pts Hosting Services 10 pts M/W/EBE 10 pts Total Score 100 pts Storlie 16 14 10 10 6 0 56 Calderon 15 10 10 10 5 0 50 Murillo 15 10 10 10 5 0 50 TOTAL 52 Storlie 14 12 12 10 6 0 54 Calderon 10 10 15 10 5 0 50 Murillo 10 10 15 10 5 0 50 TOTAL 51 Storlie 18 12 8 10 7 0 55 Calderon 15 10 10 10 5 0 50 Murillo 15 10 10 10 5 0 50 TOTAL 52 Storlie 12 15 12 10 8 0 57 Calderon 10 10 15 10 10 0 55 Murillo 10 10 15 10 10 0 55 TOTAL 56 Storlie 15 15 25 5 10 0 70 Calderon 18 18 25 5 10 0 76 Murillo 20 20 27 5 10 0 82 TOTAL 76 Storlie 18 15 12 10 8 0 63 Calderon 20 10 10 10 5 0 55 Murillo 20 10 10 10 5 0 55 TOTAL 58 Storlie 16 5 8 5 0 10 44 Calderon 15 0 10 5 0 10 40 Murillo 15 0 10 5 0 10 40 TOTAL 41 Storlie 16 15 10 10 10 0 61 Calderon 10 8 8 10 8 0 44 Murillo 15 10 10 10 10 0 55 TOTAL 53 Storlie 12 12 10 10 0 8 52 Calderon 10 10 10 10 0 8 48 Murillo 10 10 10 10 0 8 48 TOTAL 49 Storlie 15 13 10 10 5 8 61 Calderon 12 12 12 10 6 8 60 Murillo 15 10 10 10 5 8 58 TOTAL 60 Storlie 10 15 24 10 10 10 79 Calderon 5 5 5 10 10 10 45 Murillo 15 18 30 10 10 10 93 TOTAL 72 Storlie 12 12 15 10 7 0 56 Calderon 8 12 10 10 5 0 45 Murillo 10 10 10 10 5 0 45 TOTAL 49 Storlie 12 12 10 10 6 0 50 Calderon 10 10 10 10 5 0 45 Murillo 10 10 10 10 5 0 45 TOTAL 47 Storlie 15 15 27 10 8 0 75 Calderon 18 18 22 10 8 0 76 Murillo 20 20 27 10 10 0 87 TOTAL 79 Storlie 18 18 25 10 10 0 81 Calderon 18 16 27 10 10 0 81 Murillo 20 18 25 10 10 0 83 TOTAL 82 Duo Consulting American Eagle Art Version Candotech Consulting Clique Studios Breakthrough Technologies Civic Live Civic Plus Clarity Partners Element Twenty-Six Iconma Palantir Point B Communications Qscend Technologies Vision Technology Solutions 254 of 419 1 Revised 7-13 CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for: WEBSITE DEVELOPMENT SERVICES (the “Project”) THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this ___ day of ________________, 2016, by and between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the “City”), and Vision Technology Solutions, LLC d/b/a Vision Internet Providers with offices located at 222 N. Sepulveda Blvd., Suite 1500, El Segundo, CA 90245, (hereinafter referred to as the “Contractor”). Compensation for all basic Services (“the Services”) provided by the Contractor pursuant to the terms of this Agreement shall not exceed $65,785.00 (Sixty-Five Thousand Seven Hundred Eighty-Five and no/100 Dollars). I. COMMENCEMENT DATE Contractor shall commence the Services on ____________ or no later than three (3) days after City executes and delivers this Agreement to Contractor. II. COMPLETION DATE This Agreement will remain in effect for 2 years from the Effective Date (“Initial Term”). Thereafter, the City may exercise its option to renew this Agreement for two additional (1) year terms by entering into a renewal agreement with Contractor prior to the end of the Initial Term or any renewal term. City shall permanently delete all copies of the VCMS upon termination of this Agreement. III. PAYMENTS City shall pay Contractor those fees as provided here: Payment shall be made upon the completion of each task for a project, as set forth in Exhibit 1, Addendum A to this Agreement. Any expenses in addition to those set forth here must be specifically approved by the City in writing in advance. 255 of 419 2 Revised 7-13 IV. DESCRIPTION OF SERVICES Contractor shall perform the services (the “Services”) as defined in Exhibit A and incorporated herein by reference. Any conflicts between this Agreement and the terms contained in Exhibit A “Contractor Terms and Conditions of Service”, this Agreement shall prevail. V. GENERAL PROVISIONS A. Services. Contractor shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Contractor shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Contractor shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City’s direction or request, to Contractor during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Contractor shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Contractor shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and op erations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Contractor shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Contractor shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Contractor is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Contractor is an independent Contractor and is solely responsible for all taxes, withholdings, and other statutory or contractual obligations of any sort, including but not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non-party to this Agreement that any non-party may seek to enforce. Contractor acknowledges and agrees that should Contractor or its subcontractors provide false information, or fail to be or remain in compliance with this Agreement, the City may void this Agreement. The Contractor warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all performance guarantees as respects Contractor’s work and all indemnity and insurance requirements. The Contractor shall obtain prior approval from the City prior to subcontracting with any entity or person to perform any of the work required under this Agreement. If the Contractor subcontracts any of the services to be performed under this Agreement, the subcontractor agreement shall provide that the services to be 256 of 419 3 Revised 7-13 performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. The Contractor shall be responsible for the accuracy and quality of any subcontractor’s work. All subcontractor agreements shall include verbatim or by reference the provisions in this Agreement binding upon Contractor as to all Services provided by this Agreement, such that it is binding upon each and every subcontractor that does work or provides Services under this Agreement. The Contractor shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by OSHA relative to this Project, as necessary. Contractor shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B. Representation and Warranties. Contractor represents and warrants that: (1) Contractor possesses and will keep in force all required licenses to perform the Services, (2) the employees of Contractor performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C. Termination. 1. Termination for cause. City may, at any time, with cause, terminate this Agreement upon fifteen (15) days written notice to Contractor. If the City terminates this agreement, the City will make payment to Contractor for Services performed prior to termination. 2. Termination for convenience. With the exception of website development services provided under Addendum A, City may, at any time, with or without cause, terminate the Agreement in whole or in part upon fifteen (15) days written notice to Contractor. Notwithstanding the foregoing, in the event of termination of the Subscription Services under Addendum B not for cause or due to any default of this Agreement or Addendum B by Contractor, City shall not be entitled to a refund of any amounts already paid by City or those Subscription Services which have yet to be rendered to the City through the year of the effective date of termination. In addition to outstanding amounts owed, the Subscription Services fee during the year of the effective date of termination shall constitute the only charge 257 of 419 4 Revised 7-13 upon termination by the City for convenience. 3. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non-appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. D. Independent Contractor. Contractor’s status shall be that of an independent Contractor and not that of a servant, agent, or employee of City. Contractor shall not hold Contractor out, nor claim to be acting, as a servant, agent or employee of City. Contractor is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Contractor shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Contractor agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto. E. Conflict of Interest. Contractor represents and warrants that no prior or present services provided by Contractor to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Contractor to City and consented to in writing to City. F. Ownership of Documents and Other Materials. Intentionally omitted. G. Payment. Invoices for payment shall be submitted by Contractor to City at the address set forth above, together with reasonable supporting documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice and all such supporting documentation. H. Right to Audit. Contractor shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Contractor, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Contractor is found to have been overstated, Contractor shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. 258 of 419 5 Revised 7-13 I. Indemnity. Provided the City’s sole negligence is not the cause of the action or claim, Contractor shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Contractor or Contractor’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Contractor shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel’s option, Contractor must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Contractor of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Contractor must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Contractor waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Contractor that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Contractor shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subContractors’ work. Acceptance of the work by the City will not relieve the Contractor of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. Contractor will defend, hold harmless and indemnify City against any third-party action, suit, or proceeding (“Claims”) for infringement or alleged infringement of any United States’ letters patent, trademark, or copyright 259 of 419 6 Revised 7-13 (“Intellectual Property”) contained in Contractor’s VCMS provided under this Agreement. Notwithstanding the foregoing, Contractor shall have no defense or indemnity obligations for Intellectual Property modified by a party other than Contractor, for Intellectual Property modified in accordance with City’s specifications or instructions, or Claims of infringement based on City’s other products or other third-party products. J. Insurance. Contractor shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Contractor, and insuring Contractor against claims which may arise out of or result from Contractor’s performance or failure to perform the Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability insuran ce in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not less than $1,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering non-owned vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Contractor shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Contractor performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Section. The City may also require Contractor to provide copies of the Additional Insured Endorsement to said policy(ies) which name the City as an Additional Insured for all of Contractor’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Contractor’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Contractor understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Contractor and its subcontractors from the requirements set forth herein. Contractor expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Contractor fails to purchase or procure insurance as required above, the parties expressly agree that Contractor shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Contractor. Contractor acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. K. Confidentiality. In connection with this Agreement, City may provide Contractor with information to enable Contractor to render the Services hereunder, or Contractor may develop confidential information for City. Contractor agrees (i) to treat, and to obligate Contractor’s employees to treat, as secret and confidential all 260 of 419 7 Revised 7-13 such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Contractor may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obt aining City’s written approval, and (iii) not to disclose to City any information obtained by Contractor on a confidential basis from any third party unless Contractor shall have first received written permission from such third party to disclose such information. Except as permitted by law, Contractor activities and all discussions regarding City website development, including without limitation demonstrations, know-how, techniques, designs, specifications, drawings, compilations, diagrams, models, samples, flow charts, business, strategic and marketing plans, and other technical, financial or business information of Contractor, shall be treated as confidential and shall not be disclosed to parties other than representatives of Contractor and the authorized representatives of City, and shall be used only in furtherance of the Services provided under this Agreement. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Contractor’s control, the Contractor shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Contractor shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. L. Use of City’s Name or Picture of Property. Contractor shall not in the course of performance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Contractor, nor disclose or transmit the same to any other party. M. No Assignments or Subcontracts. Contractor shall not employ, contract with, or use the services of any other architect, interior designer, engineer, Contractor, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City. N. Compliance with Applicable Statutes, Ordinances and Regulations. In performing the Services, Contractor shall comply with all applicable federal, state, county, and municipal statutes, ordinances and regulations, at Contractor’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may 261 of 419 8 Revised 7-13 conduct at its own expense, criminal and driver history background checks of Contractor’s officers, employees, subcontractors, or agents. Contractor shall immediately reassign any such individual who in the opinion of the City does not pass the background check. O. Liens and Encumbrances. Contractor, for itself, and on behalf of all subcontractors, suppliers, materialmen and others claiming by, through or under Contractor, hereby waives and releases any and all statutory or common law mechanics’ materialmens’ or other such lien claims, or rights to p lace a lien upon City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Contractor further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all subcontractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by City. Contractor shall protect City from all liens for labor performed, material supplied or used by Contractor and/or any other person in connection with the Services undertaken by Contractor hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any subContractor, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Contractor or otherwise in connection with the Services. P. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Contractor at the address first above set forth, or at such other address or addresses as City or Contractor may from time to time designate by notice given as above provided. Q. Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Contractor, or arising out of a breach of this Agreement by Contractor, the City shall recover from the Contractor as part of the judgment against Contractor, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding. R. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. S. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. T. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into 262 of 419 9 Revised 7-13 binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. U. Time. Contractor agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. V. Survival. The following provisions of this Agreement shall survive all performances hereunder including the termination of the Contractor: Indemnity, Governing Law & Venue, Confidentiality, Survival and No Hire shall survive any termination or expiration of this Agreement. VI. EQUAL EMPLOYMENT OPPORTUNITY In the event of the Contractor’s noncompliance with any provision of Section 1-12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Contractor may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Contractor agrees as follows: A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Contractor shall comply with all requirements of City of Evanston Code Section 1-12-5. B. That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII. SEXUAL HARASSMENT POLICY The Contractor certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A. The illegality of sexual harassment; B. The definition of sexual harassment under State law; C. A description of sexual harassment utilizing examples; D. The Contractor’s internal complaint process including penalties; 263 of 419 10 Revised 7-13 E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and F. Protection against retaliation as provided to the Department of Human Rights. VIII. CONTRACTOR CERTIFICATIONS A. Contractor acknowledges and agrees that should Contractor or its subContractor provide false information, or fail to be or remain in compliance with the Agreement, the City may void this Agreement. B. Contractor certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 508 of the Federal Rehabilitation Act, and applicable rules in performance under this Agreement. C. If Contractor, or any officer, director, partner, or other managerial agent of Contractor, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Contractor certifies at least five years have passed since the date of the conviction. D. Contractor certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E- 4). E. In accordance with the Steel Products Procurement Act, Contractor certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F. Contractor certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G. Contractor certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. IX. INTEGRATION This Agreement, together with Exhibits A sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. 264 of 419 11 Revised 7-13 In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Contractor be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof. IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. CONTRACTOR: CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 By ________________________ By:________________________ Its: ________________________ Its: City Manager FEIN Number: _______________ Date: _____________________ Date: _______________________ 265 of 419 12 Revised 7-13 EXHIBIT 1 Contractor Terms and Conditions of Service This Contractor Terms and Conditions of Service (“Agreement”) is made and entered into effective as of the date of the last signature below (the “Effective Date”) by and between Vision Technology Solutions, LLC dba VISION INTERNET PROVIDERS (“Contractor”), and the customer which is a signatory hereto (“City”). City and Contractor are sometimes individually referred to as a “Party” and collectively as the “Parties.” 1. Services. This Agreement (which includes and incorporates the Addendum(s) attached hereto and Contractor’s acceptable use policy (“AUP”) posted at www.visioninternet.com) sets forth the entire terms and conditions by which Contractor will deliver and City will receive any and all of the services provided by Contractor, including one or more of the following: website development, visionLiveTM subscription services, maintenance services, and/or other extra work and services (collectively, the “Services”) and supersedes all other written or oral agreements, proposals or understandings with regard to the Services provided for herein. This Agreement is intended to cover any and all Services ordered by City and provided by Contractor. Contractor will provide Services to City as requested by City and as set forth in the applicable Addendum(s) in exchange for payment of related fees specified in such Addendum(s), and compliance with the terms and conditions of this Agreement, and compliance with Contractor’s AUP as such policy may change from time to time. In the event of conflict with an Addendum with respect to the terms of this main body of this Agreement, then this Agreement shall govern. 2. Subsequent Extra Work/Other Services. Additional services not initially covered in this Agreement (including the Addendum referenced above) and extra hours will be presented to City for approval prior to commencement of work (“Extra Work”). Extra Work will be set forth in an amendment to this Agreement signed by the Parties and designated as Addendum C-1, C-2, etc., as applicable, and such Addendum shall become part of this Agreement when executed by both parties. Such addendum will be billed at Contractor’s then prevailing hourly rates, which are currently as follows: Content Migration, $85/hr; Graphic Production, $95/hr; Quality Assurance, Testing, Debugging, Technical Support, Webmaster Services, HTML Programming, $105/hr; Consulting, Project Management, Database Design, Dynamic Programming, $135/hr; Graphic Design, Training, $125/hr; Straight flatbed scanning will be billed at $10 per scan. Touch up work to images will be billed at the Graphic Design hourly rate. City shall be responsible for any or all additional fees including, without limitation: photography, stock images, illustration, fonts, scanning, software, applications, online promotion, marketing, copy writing, redesign, change orders, mailings, and fees to any third party vendors if applicable. Calls outside of Business Hours for support services unrelated to the website being down for more than ten (10) minutes will be subject to a minimum fee of $135. 3. Ownership; Limited Licensing of Intellectual Property. 3.1. Designs. Upon payment in full of the website development fees provided under Addendum A, Contractor grants a non-exclusive, non-transferrable, and perpetual license for City to reproduce, modify or create derivative works for its own use, public display, and use any and all of Contractor’s copyrights in the homepage layout wireframe, sitemap, draft homepage design concept(s) interior page layouts (collectively, the “Contractor Designs”) embodied in City’s website, which are prepared or caused to be prepared by Contractor under this Agreement. The Contractor Designs provided under this Agreement is licensed and not sold. City understands and agrees that the Contractor 266 of 419 13 Revised 7-13 Designs as a whole is an original work of authorship by Contractor and that Contractor shall retain all rights, title, and interests therein. Contractor retains its right to use any web pages developed for the City in any of its own promotional materials as examples of its work. 3.2. Vision Content Management SystemTM. Contractor also grants a limited, non-exclusive, and non-transferrable license for City to use the Vision Content Management SystemTM (also known as the Vision Internet Content Management System, VCMT, VCMS and the Vision Content Management Tool, collectively, the “VCMS”), and Dynamic and Interactive Components of the VCMS to the extent necessary for the City’s use and operation of its website; provided, City does not modify the VCMS and maintains a visionLiveTM Subscription in accordance with this Agreement and Addendum B. The VCMS provided under this Agreement is licensed and not sold, and City understands and agrees that Contractor shall retain all rights, title, and interests in the VCMS, Dynamic and Interactive Components, and any other Contractor intellectual property not provided for in this Section. 4. Limited Warranty. If Contractor performs Website Development and/or Custom Programming services, Contractor warrants that the deliverables set forth in Addendum A will be conveyed to City upon transfer of the website to the production server with a public Internet Protocol address (“Completion”). All programming code developed by Contractor within Addendum A is warranted to be free of any material errors or bugs that prevent the code from performing as originally intended (“Warranted Problem”); provided, however, City does not (1)(a) modify the VCMS or (1)(b) use the VCMS in combination with any third-party system not authorized by Contractor, and (2) maintains a visionLiveTM Subscription in accordance with this Agreement. Contractor shall only be responsible for any costs associated with correcting any unmodified VCMS programming code during this warranty period following the Completion. Except as expressly set forth above, CONTRACTOR MAKES NO GUARANTEE OR WARRANTY OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING OF MERCHANTABILITY OR FITNESS OF THE SERVICES FOR A PARTICULAR PURPOSE WHATSOEVER, AND USE OF THE SERVICES OR ANY INFORMATION THAT MAY BE OBTAINED THERE FROM IS AT CITY’S OWN RISK AS THE SERVICES ARE PROVIDED TO CITY ON AN “AS IS” BASIS. In no event, at any time, shall the aggregate liability of Contractor under this Agreement or otherwise exceed the amount of fees paid by City to Contractor in the most recent twelve months, and Contractor shall not be responsible for any lost profits or other damages, including direct, indirect, incidental, special, consequential or any other damages, however caused. Contractor does not warrant any connection to, transmission over, nor results of use of, any network connection or facilities provided, nor any third-party applications and software obtained by, for, or on behalf of City. Contractor assumes no responsibility for any damages suffered by the City, including, but not limited to, server down time, loss of data, loss of business, mis-deliveries, delays, non-deliveries, access speed, or service interruptions of any kind. City acknowledges that the information available through the interconnecting networks may not be accurate. Contractor has no ability or authority over the material. In addition, Contractor has no liability for the quality, accuracy, or validity of the data/information gathered from the Internet. Use of information gathered through the use of Contractor services is at the risk of the City. 5. Rights Regarding Content. Each Party warrants that it holds all rights and/or licenses necessary to display all of the images, data, information or other items supplied by such Party and being displayed on the City’s web pages during the effective period of this Agreement. Contractor agrees that City will retain ownership of all information and content (including City provided logos and images) owned exclusively by City and provided by City for use on its website. City shall supply all necessary information to Contractor in a timely manner in digital format including without limitation copy, text, audio files, video files, pdf files, photographs, artwork and preexisting graphics. Contractor is not responsible for content migrated by City or any third party. City expressly authorizes Contractor to display and/or modify any City 267 of 419 14 Revised 7-13 supplied images, data, information and other items in connection with the services provided herein. 6. Contractor’s Mark. City agrees that Contractor may place in the website footer an unobtrusive text link reading “Developed by Vision Internet” or the equivalent. Contractor’s footer text credit shall always be linked to a Contractor web page. 7. [Intentionally deleted] 8. Timing. Estimated times are included for convenience. Actual times will vary depending on City interaction and participation. However, the Parties agree to reasonably cooperate with one another in all respects including, if applicable, in the construction and design of the website in a timely manner. 9. Statute of Limitations and UCITA. Any cause of action of City with respect to the services provided hereunder must be instituted within one year after the claim or cause of action has arisen or be forever barred. The Uniform Computer Information Transactions Act or any version thereof, adopted by any state in any form (“UCITA”), shall not apply to this Agreement and, to the extent that UCITA is applicable, the parties agree to opt-out of its applicability pursuant to its provisions. 10. Modification and Waiver. 10.1. Modification. Any modification of this Agreement is valid only if the modification is in writing and signed by both Parties. 10.2. Waiver. The waiver by one Party of any term or condition of this Agreement, or any breach thereof, shall be in writing and shall not be construed to be a general waiver by said Party or as a waiver of any other term or breach. 10.3. Conduct. Neither the course of conduct between the Parties nor any trade practice shall act to modify the provisions of this Agreement, except as expressly stated herein. 11. Confidentiality. Intentionally deleted. 12. Authority. With the intent to be legally bound, each of the undersigned hereby covenants and acknowledges that he or she (a) has read each of the terms set forth herein, (b) has the authority to execute this Agreement and each initialed Addendum for such person or entity, and (c) expressly consents and agrees that the entity upon behalf of which the undersigned is acting shall be bound by all terms and conditions contained herein. 13. Interpretation. It is understood and agreed that if any interpretation is to be made of this Agreement, the same shall not be construed for or against any of the Parties. In the event of any conflict or inconsistency between the terms and conditions of this Agreement and its Addendum(s), the following hierarchy of interpretation shall prevail: 13.1. [Intentionally omitted] 14. Counsel. The Parties have each been advised to seek independent legal counsel in entering into this Agreement and the transactions described herein. In the event a Party chooses not to seek independent legal counsel, that Party does so freely and knowingly and waives any such rights to counsel. Since the Parties or their agents have participated fully in the preparation of this Agreement, the 268 of 419 15 Revised 7-13 language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. 15. Prevailing Party. Intentionally omitted. 16. Independent Contractor Relationship. The relationship of Contractor, including, without limitation, its employees and subcontractors) with City is that of an independent contractor and nothing in this Agreement and/or any Addendum shall be construed to create a partnership, joint venture, or employer-employee relationship. Contractor acknowledges and agrees that neither it, nor any of its employees or subcontractors, is or shall be an agent of City and none of the foregoing is or shall be authorized to make any representation, contract, or commitment on behalf of City. 17. Counterparts. This Agreement may be executed in counterparts, each of which shall be an original and all of which together shall constitute one and the same Agreement. This Agreement becomes effective upon Contractor’s receipt of an executed copy of this Agreement. 18. Force Majeure. Any delay in the performance by either Party hereto of its obligations hereunder shall be excused when such delay in performance is due to any cause or event of any nature whatsoever beyond the reasonable control of such Party, including, without limitation, any act of God; any fire, flood, or weather condition; any computer virus, worm, denial of service attack; any earthquake; any act of a public enemy, war, insurrection, riot, explosion or strike; provided, that written notice thereof must be given by such Party to the other Party within twenty (20) days after occurrence of such cause or even t. 19. Severability. Intentionally omitted. 20. Headings. The titles and headings of the paragraphs of this Agreement have been inserted for convenience of reference only and are not intended to summarize or otherwise describe the subject matter of such paragraphs and shall not be given any consideration in the construction of this Agreement. 21. Survival. Intentionally omitted. 22. Cooperative Programs. Contractor shall agree to offer the prices and terms and conditions offered herein to other state, local, county, education, and municipal government agencies in the United States who wish to participate in a cooperative purchase program with Contractor. 23. No Third-Party Beneficiaries. This Agreement shall not confer any rights or remedies upon any person or entity other than the Parties and their respective successors and permitted assigns. 24. No Hire. During the period Contractor provides any Services to City and for one (1) year thereafter, City shall not, directly or indirectly, solicit or offer to hire, hire, or retain as an employee or contractor persons employed or retained then or within the preceding six (6) months by Contractor (or any of its affiliates), without Contractor’s prior written consent in each instance; provided, nothi ng contained herein shall prevent employment of any person who responds to a general media advertisement or non- directed search inquiry, or who makes an unsolicited contact for employment. If City violates this Section and hires or retains any such person(s), then City shall immediately pay to Contractor, as liquidated damages, an amount equal to the annual gross compensation (including all salary, commissions, and bonuses, whether paid in cash, equity or otherwise) paid to or earned by the applicable person(s) in the preceding twelve-month period. 269 of 419 16 Revised 7-13 25. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the Parties named herein and their respective successors and permitted assigns. No Party may assign either this Agreement or any of its rights, interests or obligations hereunder without the prior written approval of the other Party hereto, except that Contractor may assign this Agreement without City’s consent to an “Affiliate” of Contractor or in connection with an acquisition of Contractor, merger (whether Contractor is the surviving or disappearing entity) or consolidation of Contractor with another entity, or in connection with the sale, assignment, or majority transfer of any stock, membership or other ownership interest in Contractor. “Affiliate” shall mean (a) a domestic entity formed, existing and governed pursuant to the laws of one of the fifty (50) states of the United States of America (or the District of Columbia) controlling, controlled by, or under common control with Contractor. 26. Term. Intentionally omitted. 27. Notices. Intentionally omitted. 28. Invoices. Intentionally omitted. Addendums: A Website Development Services (and/or Other Services, if applicable) B visionLiveTM Subscription Services C Extra Work (if and when applicable) 270 of 419 17 Revised 7-13 Addendum A website development services Included Services Pursuant to the terms herein, Contractor agrees to provide website development services as provided below in exchange for payment of fees and compliance with the terms and conditions of this Addendum and the Agreement. Website development services include the following: Navigation and Graphic Design. The Contractor will consult with City on how to organize City website content. Based on this consultation, the Contractor will create a homepage layout wireframe that shows the placement of key information and dynamic content. The City will review the homepage layout wireframe and may provide feedback to Contractor. The Contractor will then provide City with one draft homepage design concept via City- accessible software or as an email attachment (“Delivery”). The Contractor will revise the homepage design concept. After City reviews the final homepage design concept, the Contractor will provide three interior page designs per standard layouts available through Contractor’s template builder and VCMS widget requirements. The Contractor will deliver the following: One homepage design concept Approved homepage design Up to three interior page templates Vision Content Management SystemTM Interactive Components and Features. The Contractor will implement City’s website using the VCMS. Customization of the VCMS includes the frontend graphic design and layout as well as adding or subtracting fields. The VCMS will be implemented with the components provided under Addendum B. Key Component Details: Responsive Website Design with visionDesignerTM City’s website will be implemented with Responsive Web Design (RWD) ensuring content automatically resizes to fit mobile, tablet and monitor screens. While RWD will make the website viewable across all devices, City may need to adjust content for readability and to improve usability on smaller screens. visionMobile DesignerTM enables City to move, hide and reorder content to create an optimized mobile view of the website. Integration of Third-Party Components and Databases. Active Directory Integration Google Translate Integration Online Payment Integration SMS Component Streaming Video Center Additional HTML Template The Contractor will provide City an HTML template that vendors of third-party components can use. Contractor will also integrate links to these third-party components into the overall website navigation. Additional web-interfaces with third-party databases and systems are outside the scope of work of this Addendum A. 271 of 419 18 Revised 7-13 Website Development Fees City agrees to pay Contractor for Website Development as follows: 1. Price. A. Website Development Package: Contractor agrees to perform work set forth in this Addendum A for $45,285. Service Cost Website Development Package One day consultation session via remote meeting service Navigation and Graphic Design VCMS Up to 200 pages of content migration Integration of third-party tools Two days of training via remote meeting service $45,285 B. Ongoing Maintenance and Upgrade Work. The Parties agree that subscription services detailed in Addendum B, ongoing maintenance and upgrades will be needed after the website development work as described above in Section 1(A) is complete. The Parties agree that the schedule for payment of these ongoing services to be performed by Contractor through November 1, 2019 must total $65,785 and distributed as follows:  After Website Development is complete until November 1, 2017: Free of charge.  November 1, 2017 – November 1, 2018: $10,000  November 1, 2018 – November 1, 2019: $10,500 2. Payment. A. Payment for work completed under Section 1(A), Contractor will submit itemized invoices to City for the payments required by this Section, and all invoices will be due and payable within 30 days: (a) An payment equal to 25% of the total cost upon completion of the kick-off call; (b) A payment equal to 25% of the total cost upon Contractor’s Delivery of the draft homepage design concept to the City; (c) A payment equal to 25% of the total cost upon implementation of the main website into the VCMS on a Contractor-hosted development server; and (d) A payment equal to 25% of the total cost upon Completion; provided, however that City has completed training. If City has not completed training, then Contractor shall invoice City at the earlier of: (i) completion of training, or (ii) 21 days after Completion. B. Payment for work completed under Section 1(B) above, shall be paid on or before November 1 st each year. C. Change Orders: Any change orders under this Agreement shall not be authorized unless agreed in writing between the parties. 3. Non-Contractor Hosting. If Contractor is not providing hosting services under Addendum B then, at City’s request, Contractor will assist City with setting up the website on City’s server. A flat rate of $475 for up to four hours of Technical Support will be charged for assistance in setting up the website according to Contractor’s Standard Hosting Procedure. Any additional work will be billed at the Technical 272 of 419 19 Revised 7-13 Support hourly rate. Additional Website Development Terms and Conditions 1. City understands and agrees that Contractor will develop website frontend to be compatible with Internet Explorer 9, 10, and 11, and the latest released versions at the time of Completion of: Firefox, Chrome, and Safari. Website backend will be compatible with Internet Explorer 9, 10, and 11, and the latest released version of Chrome and Firefox at the time of Completion. Website may not be compatible with previous or future versions. Website [backend] will be optimized for 1024 x 768 pixels resolution or above. City understands and agrees that the website will be developed with Hypertext Markup Language (“HTML”), CSS, JavaScript, and Microsoft ASP.NET (“MS-ASP”) interfaced with a database created in Microsoft SQL Server (“MS-SQL”). City understands and agrees that the website is developed to run on a Microsoft Windows Server 2012 (“MS-Server”), or later. Responsive Website Design with visionMobile DesignerTM mobile browsers will be compatible with the latest released versions at the time of Completion of iOS Safari, Android Chrome, and Windows Phone 7 Internet Explorer, but may not be compatible with previous or future versions. City is responsible for the costs of all software licensing. All of the web browsers listed in this section, and any others added by Contractor at its discretion are herein referred to collectively as the “Supported Web Browsers”. 2. City understands and agrees that the website frontend and content migrated by Contractor will be designed to be compliant with Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), hereinafter referred to as “Section 508” guidelines on accessibility as follows: Compliance standards will be verified via SortSite™ to be compliant to automatic checkpoints prior to Completion. City understands and agrees that website backend and third party tools may not be Section 508 compliant. Contractor is not responsible for content migrated by City or any third party. 273 of 419 20 Revised 7-13 Addendum B visionLiveTM subscription services plus edition Subscription Services Pursuant to the terms herein, Contractor agrees to provide Hosting Services, Support Services, and VCMS Licensing Services (collectively “Subscription Services”) as provided below. Contractor will provide Subscription Services to the City in exchange for payment of fees and compliance with the terms and conditions of this Addendum and the Agreement. Subscription Services include the following: Hosting Services. Contractor will provide shared website hosting on a Microsoft Windows Server and shared database hosting on a Microsoft SQL Server for one (1) unique VCMS website. The shared server hosting service includes: SOC-certified datacenter Full hardware redundancy Redundant generator backup Daily data backups Intrusion protection 24/7 monitoring 99.9% uptime DDoS mitigation service Up to 250 GB of website content storage Standard disaster recovery service with 90 minute failover Support Services. Support Services is defined as technical support, account management, and education and training for the VCMS. Contractor will provide Support Services to a designated City account manager, system administrator or webmaster. Technical support is generally available by email and telephone from 6:00 AM to 6:00 PM Pacific Time Monday through Friday excluding holidays (“Business Hours”), with emergency support available 24 hours a day, 7 days a week. An emergency is defined as City’s website being down for more than ten (10) minutes. Support Services also include: Dedicated Account Manager Account Management* o Semi-annual account reviews (Health Checks) o Semi-annual site analytics report o Semi-annual graphics site audit o Up to 30 hours of site improvement credits** Education and Training o Training and best practices webinars o Access to On-Demand Training Library o On-going new user training (via remote meeting service) o Monthly office hours (via remote meeting service) * Health Checks, Site Analytics Report and Graphics Site Audit will not be performed until the second year of the Agreement and every year thereafter. ** Thirty site improvement credits will be available beginning November 1, 2017, and every year thereafter. Any unused hours in a given year may be carried over to the following year. 274 of 419 21 Revised 7-13 VCMS Licensing Services. Contractor will provide a license to the Plus edition of the VCMS, which includes the following functionalities indicated by the applicable check marks: 275 of 419 22 Revised 7-13 276 of 419 23 Revised 7-13 Additional Interactive Components and Features Design Themes (2) VCMS Licensing Services include: Periodic functional enhancements. New visionLiveTM Interactive Components that may be released from time to time by Contractor. Bug fixes to the VCMS code. Updates to provide compatibility to future versions of Supported Web Browsers (as listed in Addendum A) within three months of their release. Compatibility with previous versions of Supported Web Browsers is not guaranteed. VCMS Licensing Services do not include: Optional Interactive Components. Modules, Programs, or Software Applications. Conversion to new platforms. Modification of third-party products. Compatibility with City’s third-party products. Website design services. All other services not expressly provided for in this Agreement and its applicable Addendum(s). Customizations. The following are customizations provided in City’s project: None. Unless City has retained other Services from Contractor under the applicable Addendum, City is solely and exclusively responsible for all services not expressly provided for in this Addendum. Any changes, alterations or modification requested by the City to its Website may be subject to a fee to be quoted by a Contractor representative at the time of the request. City may, at any time, upgrade from its current edition to either a Standard or Plus Edition, as applicable. City may not, during the Initial Term (defined below) or any renewal term, downgrade from its current edition to either a Standard or Basic Edition, as applicable. City acknowledges that the Subscription Services may be modified or improved because of the dynamic nature of technology. Contractor may, from time to time, make minor modifications to the Subscription Services, as a whole or any part thereof. Such minor modifications may be implemented at any time and without notice to City. Continued use of the Subscription Services following any modification shall constitute binding acceptance of the modification. Subscription Fees Rate: All Subscription Services provided for the City through October 31, 2017 shall be at no cost to City. Contractor shall invoice City $10,000 per year beginning November 1, 2017, which rate shall be increased by five percent (5%) per year to $10,500 for 2018, for a total term for subscription services of three years. All invoices will be due and payable by City within 30 days. Websites exceeding 250 GB of storage shall be subject to an additional monthly fee of $50 per 5GB increment. 277 of 419 24 Revised 7-13 Addendum C extra work Sample Only. This Addendum is made and entered into by Vision Technology Solutions, LLC (“Contractor”) and CITY, STATE (“City”) as of the date of full execution. Contractor and City hereby mutually acknowledge and agree that: 1. On DATE, Contractor and City entered into the Master Services Agreement (“Agreement”), incorporated herein by reference. 2. The Agreement, including all other terms and conditions therein, shall continue in effect. 3. In the event of any conflict or inconsistency between the provisions of this Addendum and the Agreement, the provisions of this Addendum shall control only to the extent of the services provided in this Addendum, and not any other subject matter covered by the Agreement. Included Services Extra Work Fees City agrees to pay Contractor as follows: 1. Price. Contractor agrees to perform work set forth in this Addendum for [$a,bcd]. 2. Payment. Contractor will submit itemized invoices to City for the payments required by this Addendum, and all invoices will be due and payable by City within 30 days: (a) An initial payment equal to 50% of the total cost; and (b) A payment equal to 50% of the total cost 21 days after completion of the services in this Addendum. OR Payment. Contractor will submit an itemized invoice to City for the payment required by this Addendum, and the invoice will be due and payable by City within 30 days. City of Evanston Vision Internet By: _____________________ By: ______________________ Its: _____________________ Its: ______________________ Dated: __________________ Dated: ___________________ 278 of 419 For City Council meeting of May 9, 2016 Item A4 Resolution 36-R-16, Lease at 633 Howard to Strawdog Theatre Company For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager Johanna Leonard, Economic Development Division Manager Subject: Adoption of Resolution 36-R-16, “Authorizing the City Manager to Execute a Lease Agreement with Strawdog Theatre Company for Rehearsal and Office Space at 633 Howard Street” Date: April 28, 2016 Recommended Action: Staff recommends City Council adopt Resolution 36-R-16, “Authorizing the City Manager to Execute a Lease Agreement with Strawdog Theatre Company for Rehearsal and Office Space at 633 Howard Street”. The 18-month lease is for a temporary occupancy in support of the City’s efforts to bring Strawdog Theatre Company to Howard Street. Summary: Strawdog Theatre Company (“Strawdog”) has worked with the City since mid-2015 to relocate its performing arts venue to Evanston’s Howard Street. Strawdog has resided in Chicago’s Uptown Neighborhood for nearly 30 years; the group is being forced to move due to the redevelopment of the property they currently occupy. As a temporary location for performances, Strawdog is leasing space at the Factory Theatre on the Chicago side of Howard Street at 1623 West Howard Street. While the Factory Theatre can accommodate performance space for Strawdog, it cannot accommodate space for offices, storage, and rehearsals. Strawdog has explored multiple options in Evanston and Chicago for these additional uses, seeking to locate as close as possible to the temporary performance space on Howard Street. Since the City’s former Police Outpost located at 633 Howard Street is still vacant, this space is a potential space for Strawdog to locate its office, storage, and rehearsal uses. This location is less than a half mile from the Factory Theatre’s location just east of the CTA tracks. Memorandum 279 of 419 A draft lease is attached to this memorandum. Key terms of the proposed lease include: • Monthly rent would be $1,200, due by the 1st of each month; • Lease term is for 18 months; • Total rent paid at 633 Howard will be credited toward rent at new theatre to be constructed at 717, 721-723 Howard Street for first months of occupancy (rental rate has not been determined at new location); • In the event Strawdog does not locate at the new theatre on Howard Street, the City does not repay rent to Strawdog; • Strawdog is responsible for snow removal in front and at rear of property; and • City will retain responsibility for major repairs of property, while Strawdog will be responsible for day-to-day maintenance of the property. Background: A key component of the City’s revitalization efforts on Howard Street is the creation of live performance spaces. The development of a theater on Howard Street is in accordance with the 2012 NEA Study that recommended the development of multiple “cultural districts” in Evanston in order to best leverage Evanston’s diversity and character as well as complement its various business districts. Howard Street, with its rich history in the arts, access to public transportation and proximity to Chicago makes it a natural choice for the development of a cultural corridor. In addition, Howard Street is growing food and drink hotspots that make a natural economic partner for arts and entertainment. Recent studies by Americans for the Arts show that Chicago residents who attend cultural events spend an average of an additional twenty-five dollars per person on non- event purchases. For out-of-town visitors, the figure jumps to an average of sixty dollars per person. That, along with the shared experiences and neighborhood vibrancy that come with performing arts are a strong indicator that the creation of a thriving cultural corridor on Howard Street will contribute to the economic health and livability of Evanston. In 2015 the City engaged in a Request for Qualifications process and identified Strawdog as the preferred theatre to negotiate with for a new theatre on Howard Street. The City subsequently issued a Request for Proposals to identify an architecture firm to work on the project with the City. Ross Barney Architects (RBA) was the selected firm. Since February, the City has been working with RBA and Strawdog to design a basic theatre and develop an estimate of cost. Basic Theatre. The theatre is planned for two City lots located at 717 and 721-723 Howard Street. The total land assemblage is approximately 10,000 square feet. The attached draft plan developed by RBA in coordination with staff and Strawdog includes a building that will include a theatre, lobby, box office, smaller theatre, offices/conference space, rehearsal space, and shop space. 280 of 419 Cost Estimate. RBA’s opinion of probable cost of the design concept is between $5.50 and $5.67 million. The attached document provides further detail of the estimate of probable cost. This is a preliminary estimate and does not reflect additional work to determine what materials and equipment Strawdog would bring to the space from its existing theatre space, finalized costs of site work, among other costs. Source of Funds. Based on the probable cost of the new Howard Street Theatre, the City and Strawdog are exploring opportunities for funding the new construction and outfitting of the Theatre and determining the responsibility of the costs. The Howard/Ridge tax increment financing (TIF) district is likely to be a key source of funds for the TIF district. Next Steps: Staff will continue to work with Strawdog and RBA to refine the costs associated with the Howard Street Theatre project and prepare a list of potential responsibility of funds for each entity. This list would then be reviewed and discussed by both Strawdog’s Board and the City Council for further direction on moving forward. Staff would return to City Council with a new memorandum of understanding that memorializes the development and financing activities to take place for consideration of moving forward funding and constructing the Howard Street Theatre. Attachments: -Resolution 36-R-16 with Lease for 633 Howard Street -Draft Theatre Floor Plan -Preliminary Estimate of Probable Cost for Howard Street Theatre -Current TIF Projections – Howard/Ridge TIF 281 of 419 4/27/2016 36-R-16 A RESOLUTION Authorizing the City Manager to Execute a Lease Agreement with Strawdog Theatre Company for Rehearsal and Office Space at 633 Howard Street WHEREAS, the City of Evanston (“City”) owns certain real property, including the property commonly known as the Police Outpost located at 633 Howard Street, Evanston, Illinois (the “Property”); and WHEREAS, the Evanston Police Department utilize and rent space at 745 Howard Street for the Police Outpost and the Property is vacant and available for lease; and WHEREAS, the City and Strawdog Theatre Company, an Illinois not-for- profit corporation, are evaluating the renovation of a separate property located at 717, 721-723 Howard Street for a permanent home for Strawdog Theater and during the concept planning and construction phase, Strawdog needs space for rehearsals, office and storage; and WHEREAS, the City Council finds it to be in the best interest of the City to lease the Property to Strawdog Theatre Company and to negotiate and execute a lease agreement with Strawdog Theatre Company, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to execute a lease agreement for a eighteen month term (June 15, 2016 – November 30, 282 of 419 36-R-16 2017) (the “Lease”) by and between the City of Evanston and Strawdog Theatre Company, which is attached hereto as Exhibit “1” and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Lease as he may determine to be in the best interests of the City. SECTION 3: This Resolution 36-R-16 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 283 of 419 36-R-16 EXHIBIT 1 LEASE AGREEMENT 284 of 419 1 LEASE AGREEMENT This Lease Agreement (the “Agreement” or “Lease”) must take effect as of the date of execution of the Agreement by the City (the “Effective Date”). This Lease is by and between The City of Evanston, an Illinois home rule municipality and owner of subject Property (“Landlord”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, “Landlord”, and Strawdog Theatre Company, an Illinois not-for-profit corporation d/b/a “Strawdog Theatre” (“Tenant”). Landlord and Tenant may be referred to collectively as the “Parties”. SECTION 1. DESCRIPTION OF PROPERTY A. PROPERTY. Landlord leases to Tenant and for its exclusive use the property located at 633 Howard Street, Evanston, Illinois 60201 (“Property”). The property is approximately a total of 3,206.20 square feet and the commercial building is approximately a total of 2,642.90 square feet. Tenant will have the exclusive use of the Property during the described Term. B. IMPROVEMENTS TO PROPERTY. Tenant acknowledges that Landlord will perform no improvements to the facility and Tenant accepts the Property in an “as-is” condition. Landlord has made no representations to the condition or has made any repairs to same. Any improvements to the Property that Tenant seeks to perform must be approved by the Landlord prior to undertaking the work and performance, including minor projects such as painting. SECTION 2. TERM The term of this Agreement will be for 18 and one half months, June 15, 2016 – December 31, 2017 (the “Term”). Tenant must provide Landlord with 90 days’ notice to request a renewal of the Agreement for the Property. Tenant may vacate the Property prior to the end of the Term if the new theatre space at 717, 721-723 Howard Street is available for Tenant to relocate. If the Tenant seeks to relocate from the Property prior to the end of the Term to a space that is not 717, 721-723 Howard Street, the Tenant must give Landlord 60 days’ notice. SECTION 3. RENT A. RATE: Tenants agree to pay Landlord a monthly rental payment of $1,200 (the “Rent”) to lease the space. Rent payments must be received by the City on or before first of every month. The rent for June 2016 must be prorated at the rate of $40.00 per day, $600.00 for the 15 days (June 15 – June 30). B. RENT CREDIT: If Tenant relocates and occupies the City theater space, to be constructed, at 717, 721 – 723 Howard Street, then all rent paid under this Lease Agreement shall be credited to Tenant toward rent at the new space. The renal rate at the 717, 721 – 723 Howard space has yet to be determined, therefore the term of rent to 285 of 419 2 be credited will be determined once the rent has been set at 717, 721-723 Howard Street and it has been determined how much rent has been paid by the Tenant at 633 Howard. If Tenant does not relocate to the referenced City theater space, the City must keep the rent paid and Tenant will not receive any credit towards future rent at the Property or at an alternative property. C. Any and all Rent PAYMENTS under this Lease must be mailed to: City of Evanston, Attn:, Office of the Chief Financial Officer, 2100 Ridge Avenue, Evanston, IL 60201. SECTION 4. MAINTENANCE AND REPAIR OBLIGATIONS. A. MAINTENANCE BY LANDLORD: If the Parties discover that any part of the Property, Common Facilities or the remainder of the Property is not or was not in substantial compliance with the Building Code at the start of lease, the Landlord will make necessary repairs in a reasonable time frame. Landlord must, when necessary, as determined by Landlord, in its reasonable discretion or when required by applicable laws, perform, repair and maintain all of the following: 1. Exterior maintenance, including the foundation, exterior walls, slab, common area doors and roof; 2. Electric facilities and systems, gas facilities and systems and the HVAC unit(s) and systems (including the portions of such systems serving the Property exclusively). However, Landlord will not upgrade electric facilities to accommodate an increased capacity due to Tenant’s use and any upgrade in electrical will be at the sole cost and expense of Tenant and any work performed must be done in consultation and review by the Landlord prior to work; 3. Plumbing and water facilities and systems (including the portions of such systems serving the Property exclusively). However, Landlord will not upgrade plumbing facilities to accommodate an increased capacity due to Tenant’s use and any upgrade in plumbing will be at the sole cost and expense of Tenant and any work performed must be done in consultation and review by the Landlord prior to work; 4. Fire and life safety systems and fire alarm systems, including inspections thereof (including the portions of such systems serving the Property exclusively); 5. Change light bulbs, ballasts and tubes in any fluorescent or comparable light fixtures in the Property. 9. Maintain the HVAC units in the Property, the HVAC units are the property of the Landlord and must remain in the Property at the end of the Term. B. MAINTENANCE BY TENANTS: 286 of 419 3 1. All refuse from Property to be placed in appropriate containers and arrangement will be made with the waste hauler for the appropriate number of containers. 2. Snow and ice removal, including salting, from front walkway of Property in front of the Property within 24 hours of any snow event with accumulation of an 1 inch or more; and 3. The Tenants will at all times maintain all of the Property in a clean, neat and orderly condition. The Tenants will not use the Property in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The use provided for in this Agreement does not violate any of the Landlord’s insurance policies. 4. Tenants will keep the interior non-structural portions of the Property, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 4[A]), in good repair. Tenants must be responsible for repairs, damages and losses for damages sustained outside the Property attributable to Tenant’s negligence or intentional misconduct. All such damage must be reported in writing to the Facilities Supervisor, or his/her designee, by the next City of Evanston business day, after discovery of such damage by Tenants. 5. Tenants are required upon lease termination to leave space in good repair and condition. Maintenance and repair issues which constitute a life and safety hazard must be corrected within twenty-four (24) hours after discovery by Tenants, provided that the issue can be fixed within that time frame. If the issue cannot be fixed within twenty-four (24) hours after discovery by Tenants, the Tenants must provide a schedule for repair within three (3) business days after discovery by Tenants to the Facilities Supervisor for approval, which cannot be unreasonably withheld. SECTION 5. USE OF PROPERTY A. PURPOSES: Tenants will use the Property for theater rehearsal space, office and storage, and other related business and uses incidental thereto, and no part of the Property will be used for any other purpose without the prior written consent of Landlord (the “Permitted Use”). The Tenant is not permitted to utilize the space for shop functions or other construction of theatrical set construction activities. In the event the Tenant seeks to convene a theatrical performance in the space, this must be done so by written approval from the Landlord. The Tenant will not be permitted to erect a sign on the exterior at the Property. B. HOURS OF OPERATION AND LANDLORD ACCESS: 1. Tenants must have the right to conduct their business in the Property during the hours of 6:00 a.m. - 12:00 a.m. and open 7 days a week (the “Hours 287 of 419 4 of Operation”). The Landlord must have the right to retain a set of keys to the Property, and Tenants must not change any locks for the Property to any other lock, other than a lock consistent with the Landlord’s master lock for the Property. The Tenants must permit the Landlord to erect, use and maintain pipes, ducts, wiring and conduits in and through the Property concealed to the greatest extent possible, above ceiling, under floor or in walls that don’t reduce the square footage of the Property and don’t materially affect Tenants’ use of the Property. The Landlord must have the right to enter upon the Property with 24 hours prior written notice or without notice in case of an emergency, to control heat, electricity and air conditioning, to inspect the same, and to make such repairs, alterations, improvements or additions to the Property as the Landlord may deem necessary or desirable. Tenants will not cease any Rent payments while repairs, alterations, improvements, or additions are being made, by reason of loss or interruption of business of the Tenants, or otherwise, provided Landlord must complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if a portion of the Property is unusable for the purpose contemplated hereunder for a period of greater than 5 days (including, without limitation, as a result of a casualty or a condemnation or the repairs required in connection therewith), the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Property bears to the whole. The determination of the unusable space must be reasonably determined by the Landlord based on square footage. Notwithstanding anything to the contrary contained herein, Landlord must not have the right to alter the Property except as expressly required or permitted hereunder. Notwithstanding the foregoing, if the repairs, alterations, improvements, or additions are at a Tenant’s request or if the repairs are necessitated by a Tenant’s actions, then the Tenants may not cease any rent for any period, unless the Property are unusable as a result of the negligence or intentional misconduct of Landlord or its agents, employees or contractors. If a Tenant must not be personally present to open and permit an entry into Property, at any time, when for any reason an entry therein must be necessary or permissible, the Landlord or the Lessor's agents may enter the same by using the key, or may forcibly enter the same, without rendering the Landlord or such agents liable therefore (if during such entry the Landlord or the Lessor's agents must accord reasonable care to Tenants’ property), and without in any manner affecting the obligations and covenants of this Lease. If the Property is unsuable for a period greater than thirty (30) days, Tenant has the option to cancel this Agreement. C. STORAGE OF INFLAMMABLE MATERIALS: Tenants agree that they will not permit to be kept at the Property any gasoline, distillate or other petroleum product, or other substance of an explosive or inflammable nature as may endanger any part of the Property without the written consent of the Landlord, provided that Tenants can maintain customary cleaning products in the Property. D. USE IMPAIRING STRUCTURAL STRENGTH: The Tenants will not permit the Property to be used in any manner that will impair the structural strength of the Property, or permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building’s foundations or structural strength. E. GARBAGE DISPOSAL: The Tenants will not incinerate any garbage or debris in or about the Property, and will cause all containers, rubbish, garbage and 288 of 419 5 debris stored in the Property to be placed in the refuse container supplied by Landlord for the Property before accumulation of any substantial quantity. F. PUBLIC REGULATIONS: In the conduct of its business on the Property, Tenants will observe and comply with all laws, ordinances and regulations of public authorities. Tenants acknowledge that the Property is owned by the City of Evanston and therefore no smoking will be permitted at the Property. G. UTILITIES: Landlord agrees to pay before delinquency all charges for water service. Tenant agrees to pay before delinquency all charges for gas service, electrical service, and snow and ice removal to the Property. H. PARKING: The Property does include four dedicated parking spaces for Tenants at the rear of the property. These are for the exclusive use of the Tenants and their guests. This parking is not available to lease to parties unrelated to the Tenant. . There is on street parking available on a first come first serve basis, but no permits available for this parking. SECTION 6. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS Except as provided by Illinois law and except to the extent arising from the negligence or intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of this Lease by Landlord, Landlord will not be liable to Tenants for any damage or injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in, upon or about the Property or the building of which they are a part nor from the escape of steam or hot water from any radiator, nor for any such damage or injury occasioned by water, snow or ice being upon or coming through the roof, skylight, trap door, stairs, walks or any other place upon or near the Property, or otherwise, nor for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or negligence or co-tenants or of other persons, occupants of the same building or of adjoining or contiguous buildings or of owners of adjacent or contiguous property, or of Landlord’s agents or Landlord, all claims for any such damage or injury being hereby expressly waived by Tenants. Notwithstanding the foregoing, if any portion of the Property unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Property bears to the whole. SECTION 7. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT. On damage or destruction by a casualty to the Property, Tenants will continue to use them for the operation of its business to the extent practicable. Either Party will have the right to terminate this Agreement if, the Property is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of the Property as a whole. If such damage occurs, this termination will be affected by written notice to the other Party, 289 of 419 6 delivered within 90 days of the damage. If the Property is damaged by a casualty before or after the start of the Agreement, then Landlord will immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no later than sixty days after damage has occurred, proceed to repair the Property. Repairs will include any improvements made by Landlord or by Tenants with Landlord’s consent, on the same plan and design as existed immediately before the damage occurred, subject to those delays reasonably attributable to governmental restrictions or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original materials as reasonably procured in regular channels of supply. Wherever cause beyond the power of the party affected causes delay, the period of delay will be added to the period in this lease for completion of the work, reconstruction or replacement. If a portion of the Property is unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Property bears to the whole. The determination of the unusable space must be reasonably determined by the Landlord based on square footage No rent will be payable while the Property is wholly unoccupied pending the repair of casualty damage. If the Property are entirely destroyed by fire or another act of God, and Landlord elects to not rebuild the Property, then this Agreement must be terminated effective as of the date of the casualty. SECTION 8. INSURANCE A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be maintained by the respective parties will be obtained from good and solvent insurance companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best Company will be acceptable. B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenants agree that they will, at their expense, maintain a policy of insurance, written by responsible insurance carriers, approved by Landlord that will insure Tenants against liability for injury to or death of persons or damage to property occurring about the Property. Landlord will be named as an additional insured. The liability under insurance will be at least $1 million for any one person injured or killed or any one occurrence, $2 million general aggregate coverage for any one accident, and $100,000.00 property damage. Tenants will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenants’ carrier (during the term of the Lease, including Property Improvement construction) and all contractors during the construction of the Property Improvements and any other renovation or construction at the Property. Annually, Tenant must provide copies of the insurance policy and all endorsements thereto to Landlord. Tenant must send the policy to the Law Department on or before January 1st of every year this Lease is in effect. If the Tenant fails to comply with this requirement, that must constitute a default by Tenant. Tenants agree to maintain employees’ Worker’s Compensation insurance required under Illinois law. 290 of 419 7 SECTION 9. SUBLETTING; ASSIGNMENT Tenant cannot sublet or assign this Lease Agreement.. SECTION 10. SURRENDER OF PROPERTY; HOLDING OVER Tenants will, at the termination of this Lease, leave the Property in as good condition as they are in at the time of entry by Tenants, except for reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenants. On vacating, Tenants will leave the Property clear of all rubbish and debris. If Tenants retain possession of the Property or any part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at its option within thirty days after termination of the term serve written notice upon Tenants that such holding over constitutes the creation of a month to month tenancy, upon the terms of this Agreement. Tenants must also pay to Landlord all damages sustained by Landlord resulting from retention of possession by Tenants. The provisions of this paragraph must not constitute a waiver by Landlord of any right of re-entry as hereinafter set forth; nor must receipt of any rent or any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 11. INDEMNIFICATION AND LIENS A. LIENS AND ENCUMBRANCES: The Tenants will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenants on the Property. Tenant wills, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenants contest any lien so filed in good faith and pursues an active defense of said lien, Tenants must not be in default of this paragraph. However, in the event of any final judgment against Tenants regarding such lien, Tenants agree to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenants must protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Property, which is not the result of Landlord’s negligence or willful misconduct, or (ii) any negligence or willful misconduct of Tenants, or their agents, employees or contractors. C. INDEMNIFICATION OF TENANT. Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Tenant, or its agents, employees or contractors, or by the breach of this Lease by Tenants, Landlord must protect, defend, indemnify and save Tenants and their officers, directors, agents, attorneys, and employees harmless from and against any and all 291 of 419 8 obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from any gross negligence or willful misconduct of Landlord, or its agents, employees or contractors. SECTION 12. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS Tenants must allow Landlord or any person authorized by Landlord reasonable access to the Property during the Hours of Operation for the purpose of examining or exhibiting the same, or to make any repairs or alterations thereof which Landlord may see fit to make (provided that Landlord cannot make voluntary alterations or modifications to the Property without Tenant’s consent). If the Tenants do not exercise the Option to renew the Lease and/or will be vacating the Property at or prior to the end of the Term, Tenants will also allow Landlord to have placed upon the Property at all times notices of “For Sale” and/or “For Rent” and Tenants will not interfere with the same. SECTION 13. DEFAULT AND REMEDIES A. EVENT OF DEFAULT: Any one of the following events must be deemed to be an event of default hereunder by Tenants subject to Tenants’ right to cure: 1. Tenants must fail to pay any item of Base Rent at the time and place when and where due and does not cure such failure within five (5) business days after Rent is due; 2. Tenants must fail to maintain the insurance coverage as set forth herein; 3. Tenants must fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of rent, and must not cure, any such failure, within fifteen (15) days after written notice to the Tenants of such failure; 4. Tenants must make a general assignment the benefit of creditors, or must admit in writing its inability to pay its debts as they become due or must file a petition in bankruptcy; or B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default, Landlord must have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants’ right to cure: 1. Terminate this Lease, in which event Tenants must immediately surrender the Property to Landlord, but if Tenants fail to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent, or damages for breach of contract, enter upon the Property and expel or remove and with or without notice of such election or any notice or demand whatsoever, this Agreement must thereupon terminate and upon the termination of Tenants’ right of possession, as aforesaid, 292 of 419 9 whether this Agreement be terminated or not, Tenants agree to surrender possession of the Property immediately, without the receipt of any demand for rent, notice to quit or demand for possession of the Property whatsoever and hereby grants to Landlord full and free license to enter into and upon the Property or any part thereof, to take possession thereof with or (to the extent permitted by law) without process of law, and to expel and to remove Tenants or any other person who may be occupying the Property or any part thereof, and Landlord may use such force in and about expelling and removing Tenants and other persons as may reasonably be necessary, and Landlord may re-possess itself of the Property, but such entry of the Property must not constitute a trespass or forcible entry or detainer, nor must it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or promise in this Agreement contained to be performed by Tenants. Tenants agree to indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Property, or through decrease in Rent, or otherwise. 2. Pursuit of any of the foregoing remedies must not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of the Property or of fixtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by the Landlord to the Tenants. The Landlord may terminate this Agreement if the Tenants remain in default (beyond any applicable notice and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Tenants, or the giving or making of any notice or demand, whether according to any statutory provision or not, or any act or series of acts except written waiver, must not be construed as a waiver of Landlord’s rights to act without notice or demand or of any other right hereby given Landlord, or as an election not to proceed under the provisions of this Agreement. D. TENANTS’ OBLIGATION TO PAY DEFICIENCIES: If rentals received by the Landlord from re-letting the Property under the provisions of this section are insufficient to pay all expenses and amounts due, Tenants will pay any deficiencies to the Landlord on demand and be declared in default for failure to pay. E. LANDLORD’S RIGHT TO PERFORM TENANTS’ DUTIES AT TENANTS’ COST: If in Landlord’s judgment any default by Tenants will jeopardize the Property or the rights of Landlord, Landlord may, without notice, elect to cure Tenants’ default and Tenants will reimburse Landlord, with interest, on 10-days’ notice by Landlord to Tenants. F. LANDLORD’S RIGHT TO TERMINATE AGREEMENT: If there is an event of default by Tenants as stated in Paragraph A of this section, Landlord may, 293 of 419 10 without further notice, terminate this Agreement and all interest of Tenants and may take possession of the Property by legal proceedings. G. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL TO RENT RESERVED: If this Agreement is terminated by Landlord due to any event of default by Tenants, Landlord will be entitled to recover from Tenants, at termination, the excess, if any, of the rent reserved in this Agreement for the balance of the term over the reasonable rental value of the Property for the same period. The “reasonable rental value” will be the amount of rental Landlord can obtain as rent for the balance of the term. H. LANDLORD’S REMEDIES CUMULATIVE: All of the remedies given to Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will not impair its right to exercise any other right or remedy. Landlord must not look to the property or assets of any direct or indirect partner, member, manager, shareholder, director, officer, principal, employee or agent of Tenants in seeking either to enforce Tenants’ obligations under this Agreement or to satisfy a judgment for Tenants’ failure to perform such obligations; and none of such parties must be personally liable for the performance of Tenants’ obligations under this Agreement. SECTION 14. GOVERNMENTAL INTERFERENCE WITH POSSESSION Tenants will not be released from its obligation should their possession of the Property be interfered with by adoption of any law, ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenants will not be released by any order of abatement or judgment preventing use of the Property on the ground that the Property or the business operated there constitutes a legally recognized nuisance. SECTION 15. PEACEFUL ENJOYMENT Landlord covenants and warrants that it is the owner of the Property and Property, and that Tenants, on payment of rents and performance of the conditions, covenants, and agreements to be performed by it, may enjoy the Property without interruption or disturbance. Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar encumbrance affecting the Property, as of the date hereof. SECTION 16. EFFECT OF WAIVER OF BREACH OF COVENANTS No waiver of any breach of any condition of this Agreement will be construed to be a waiver of any other breach of provision, covenant or condition. SECTION 17. AMENDMENTS TO BE IN WRITING This Agreement may be modified or amended only in writing signed by Landlord and Tenants. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Landlord and Tenants. 294 of 419 11 SECTION 18. PARTIES BOUND Every provision of this Agreement will bind the parties and their legal representatives. The term “legal representatives” is used in its broadest meaning and includes, in addition to assignees, every person, partnership, corporation or association succeeding to any interest in this Agreement. Every covenant, agreement and condition of this Agreement will be binding on Tenant’s successors and assignees. Any sublease, concession or license agreement will be subject and subordinate to this Lease. SECTION 19. NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certified mail to the Property address for the Tenant and the following addresses for the City: If to the City: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Service will be deemed complete at the time of the leaving of notice or within 2 days after mailing. In the event that it appears that Tenants are avoiding the service of any notice and is not present at the Property for a period of more than 14 consecutive days, notices may be served by posting such notice upon the Property. Notice must than be deemed effective 5 days after such posting. SECTION 20. MISCELLANEOUS A. Any and all attorneys fees, court costs and fees associated with any litigation involving enforcement of the lease terms that must be undertaken by Landlord must be paid by Tenant. B. Tenant must keep and observe such reasonable rules and regulations now or hereafter required by Landlord, which may be necessary for the proper and orderly care of the building of which the Property are a part. C. All covenants, promises, representations and agreements herein contained must be binding upon, apply and inure to the benefit of Landlord and Tenants and their respective heirs, legal representatives, successors and assigns. D. This Agreement may be executed in multiple copies, each of which must constitute an original. E. The Parties agree the this Agreement must be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes must be in the Circuit Court of Cook County, Illinois. 295 of 419 12 SECTION 21. FORCE MAJEURE Other than for Landlord’s and Tenantss obligations under this Lease that can be performed by the payment of money, whenever a period of time is herein prescribed for action to be taken by either party hereto, such time period will be extended by a period equal to the period of any delays in performance by the applicable party due to any of the following events (“Force Majeure”): (i) Acts of God, (ii) strike or other such labor difficulties not specific to any labor issue existing only at the Property, (iii) extraordinary weather conditions greatly exceeding norms for the greater metropolitan area where the Property located, (iv) extraordinary scarcity of or industry-wide inability to obtain supplies, parts or employees to furnish such services, or (v) or any cause whatsoever beyond a party’s control. For purposes of this Section, a cause or event must not be deemed to be beyond a party's control, if it is within the control of such party's agents, employees or contractors. [Remainder of the page left intentionally blank] 296 of 419 13 IN WITNESS WHEREOF, both of said Landlord and Tenants caused this Agreement to be executed as of the date signed by the Landlord. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: __________________________________ Date: ____________, 2016 Its: City Manager, Wally Bobkiewicz Tenant: STRAWDOG THEATRE COMPANY An Illinois not-for-profit company By: _________________________________ Date: ____________, 2016 Its: _________________________________ 297 of 419 14 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY LOT 5 (EXCEPT THE EAST .62 FEET THEREOF) IN BLOCK 1 IN NILES HOWARD TERMINAL ADDITION, A SUBDIVISION OF THE SOUTH 6.25 CHAINS (412.50 FEET) OF THAT PART OF THE NORTHEAST ¼ OF SECTION 30, TOWNSHIP 41 NORTH, RANGE 14, LYING WEST OF THE RIGHT OF WAY OF THE CHICAGO AND NORTH WESTERN RAILROAD, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. P.I.N 11-30-209-023-0000 Commonly known: 633 Howard Street, Evanston, Illinois 298 of 419 299 of 419 300 of 419 Howard Street Theater City of Evanston Opinion of Probable Cost - Concept Phase Ross Barney Architects, Inc 4/19/16 SYSTEM DESCRIPTION SUBTOTALS TOTAL 01 GENERAL CONDITIONS $225,000 General Conditions $225,000 02 EXISTING CONDITIONS $28,970 Demolition $28,970 03 CONCRETE $232,800 Cast in Place Concrete $189,000 Polished Concrete $43,800 04 MASONRY $620,400 Brick & Concrete Masonry Units $620,400 05 METALS $231,350 Structural Steel Framing $120,000 Steel Decking $22,500 Metal Fabrications $85,000 Metal Railings $3,850 06 WOOD & PLASTICS $19,750 Millwork $19,750 07 THERMAL & MOSITURE PROTECTION $77,000 Modified Bitumen Roofing $65,000 Flashing and Sheet Metal $12,000 08 DOORS & WINDOWS $178,900 Doors and Frames $106,400 Overhead Coiling Doors $18,000 Aluminum Framed Entrances and Storefronts $54,500 09 FINISHES $149,620 Acoustical Tile Ceilings $15,000 Non-Structural Metal Framing $21,700 Tiling $22,500 Resilient Base and Accessories $6,000 Tile Carpeting $62,650 Interior Painting $21,770 10 SPECIALTIES $66,600 Signage $50,450 Toilet Compartments $7,500 Toilet Accessories $8,650 11 EQUIPMENT $200,000 $200,000 Theater Equipment (rigging, curtains, tracks, platforms) 12 FURNISHINGS $15,000 Shades $15,000 13 SPECIAL CONSTRUCTION $90,000 Sound Isolation $40,000 Acoustical Insulation $50,000 costs assume a Fall 2016 Construction Start 301 of 419 14 CONVEYING SYSTEM $50,000 Wheel Chair Lift (at Control Booth) $50,000 22 PLUMBING $49,472 Plumbing - New Work $46,322 Plumbing - Demolition $3,150 23 HVAC $295,000 HVAC - New Work $275,000 HVAC - Demo $20,000 26 ELECTRICAL $768,147 Electrical - New Work $341,122 Electrical - Demolition $16,000 Theater Electrical $411,025 32 SITE WORK $71,000 Landscape - New Work $2,200 Sitework - New Work $62,600 Landscape - Demo $6,200 ALLOWANCES $340,000 Unsuitable Soils Allowance $50,000 Abatement Allowance $30,000 AV System Allowance $260,000 TOTAL $3,709,009 Design Contingency @ 15%$556,351 Bid Contingency @ 5%$185,450 Construction Contingency @10%$370,901 Total Contingency $1,112,703 TOTAL CONSTRUCTION $4,821,712 Owner Supplied Items (not part of GC Contract) Furniture (not including theater seating) $50,000 Furniture - Theater Seating $45,500 Theater Luminaires & Accessories $145,760 GRAND TOTAL $5,017,472 Owner Soft Costs low high Design Fees & Reimbursables $287,769 $341,229 LEED Design Fees $77,120 $90,000 LEED Certification $4,000 $7,000 Surveying & Soil Borings $10,000 $25,000 Material Testing & Inspections $15,000 $30,000 Phase 1 Environmental Assessment $3,000 $5,000 Evaluation and Testing of Existing Building $11,530 $20,000 Telephone/ Data Equipments $8,000 $25,000 Security System $10,000 $20,000 Permit Fee $64,908 $84,380 low high Total Estimated Owner Costs $491,327 $647,609 Total Opinion of Probable Cost $5,508,798 - $5,665,080 302 of 419 WORKING DRAFT -FOR DISCUSSION PURPOSES ONLY- Global TIF Analysis City of Evanston March 28, 2016 Page 3 DRAFT Projected Cash Flow Summary: TIF #5 - Howard Ridge DRAFT 5/4/2016 Fiscal Triennial TIF Beginning New Development Incremental Bond TOTAL Capital Debt 415 Howard Interfund TOTAL ENDING Year Reassessments Year Balance Increment Revenue Proceeds REVENUES Improvements Service Payment Transfers EXPENDITURES BALANCE Annual CF [1][2][3][8][6][7] 2013 0 9 1,055,510 228,239 - 228,239 - - (895,132) - (895,132) 388,617 (666,893) 2014 0 10 388,617 733,452 - 733,452 5,808 (572) (832,186) - (826,950) 295,119 (93,498) 2015 0 11 295,119 -$ 606,568 - 606,568 (1,994) (585) (579,586) (107,500) (689,664) 212,022 (83,097) 2016 106%12 212,022 250,000$ 893,694.57 - 1,143,695 (500,000) (600) (538,000) (107,500) (1,146,100) 209,617 (2,405) 2017 100%13 209,617 -$ 893,694.57 - 893,695 - (4,000) (457,300) (107,500) (568,800) 534,512 324,895 2018 100%14 534,512 -$ 893,694.57 - 893,695 - (376,600) (110,000) (486,600) 941,606 407,095 2019 106%15 941,606 450,000$ 1,398,395.83 - 1,848,396 - - (295,900) (112,000) (407,900) 2,382,102 1,440,496 2020 100%16 2,382,102 -$ 1,398,395.83 - 1,398,396 - - (215,200) (115,000) (330,200) 3,450,298 1,068,196 2021 100%17 3,450,298 -$ 1,398,395.83 - 1,398,396 - - (134,500) (118,000) (252,500) 4,596,194 1,145,896 2022 106%18 4,596,194 -$ 1,483,988.84 - 1,483,989 - - (80,700) (121,000) (201,700) 5,878,482 1,282,289 2023 100%19 5,878,482 -$ 1,483,988.84 - 1,483,989 - - - (100,000) (100,000) 7,262,471 1,383,989 2024 100%20 7,262,471 -$ 1,483,988.84 - 1,483,989 - - (100,000) (100,000) 8,646,460 1,383,989 2025 106%21 8,646,460 -$ 1,574,820.83 - 1,574,821 - - - (100,000) (100,000) 10,121,281 1,474,821 2026 100%22 10,121,281 -$ 1,574,820.83 - 1,574,821 - - (100,000) (100,000) 11,596,102 1,474,821 2027 100%23 11,596,102 -$ 1,574,820.83 - 1,574,821 - - - (100,000) (100,000) 13,070,923 1,474,821 13,070,923 910,000 910,000 - (100,000) (100,000) 13,880,923 810,000 TOTAL x 18,530,959$ -$ 19,230,959$ (496,186)$ (5,757)$ (4,405,104)$ (1,498,500)$ (6,405,546)$ x 12,825,413$ [8] These projects are baseline TIF projections, and currently assumes now new project increment (only estimated repayment of property by Ward Eight and Peckish Pig). BEGINNING BALANCE REVENUES [4]EXPENDITURES [5]FUND RECAP Note: actual values appear in italics . [6] The ending balance is the sum of the beginning balance, total revenues, and total expenditures for a given year. [7] The annual cash flow is the sum of annual revenues and annual expenditures. [1] All fiscal years parallel the calendar year. [2] TIF #5 - Howard Ridge was designated on January 26, 2004. [3] The beginning fund balance for FY 2013 was obtained from the annual TIF report. [4] Revenue amounts were obtained from TIF annual reports, city accounting reports, and the FY 2016 adopted budget. [5] Expenditure amounts were obtained from TIF annual reports, city accounting reports, and the FY 2016 adopted budget. 303 of 419 For City Council meeting of May 9, 2016 Item A5 Resolution 35-R-16: Robert Crown Center Concession Award For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Lawrence C. Hemingway, Director, Parks, Recreation & Community Services Bob Dorneker, Assistant Director, Park and Recreation Subject: Resolution 35-R-16 for Olga Bernick to Operate Concessions at the Robert Crown Center Date: May 9, 2016 Recommended Action: Staff recommends City Council adoption of Resolution 35-R-16 authorizing the City Manager to enter into a 12 month agreement between the City of Evanston and Olga Bernick (1028 Greenleaf, Evanston, IL 60202) for concession operations at the Robert Crown Center. Funding Source: Olga Bernick proposes to pay the City $700 per month or $8,400 per year for the privilege of operating the concession stand in the Robert Crown Center. Revenue will be deposited into Robert Crown Center, Business Unit 100.30.3095.53565. Summary: Term of the contract is from June 1, 2016 to May 31, 2017 and will be based on a mutual option to renew for one additional year. Olga Bernick proposes to operate the concession stand from 3 p.m. to 8 p.m. on weekdays; and 8 a.m. to 8 p.m. on weekends; and on special events days, which Olga and the Robert Crown Center Manager or his/her designee will work out a mutually agreeable schedule. Olga will provide the following items for sale at the concession: snack goods (i.e., potato chips, candy bars and pretzels), ice cream, candy, water, soft drinks, and hot food, such as hot dogs and some minor sports related items such as: laces, mouth guards and spirit wear of the local hockey organization. Also, in an effort to promote healthy lifestyle choices, the Parks, Recreation and Community Services Memorandum 304 of 419 Department staff has encouraged Olga to provide several healthy foods and drink options, as well. Attached is a list of the proposed items for sale and pricing. • RFP 15-19 Proposals were solicited in 2015 for the Robert Crown Center concession and the only bidder did not follow through with their commitment to open in the space. Following this situation, Olga submitted a proposal to operate the concession at the $700 rental space rate, which staff has reviewed with Olga. In summary, the proposal meets the conditions, that were outlined in RFP 15-19 and having the concession open will provide a service to patrons using the center. • Background history of the concession The concession stand has not been open since 2014, after the last concessionaire’s contract expired. Finding a concessionaire has been challenging over the years because the space is approximately 15’x 12’ and there is little storage. Attachment: Resolution 35-R-16 Contract Agreement with Olga Bernick Proposed Menu . 305 of 419 4/27/16 35-R-16 A RESOLUTION Authorizing the City Manager to Enter into a One Year Lease Agreement with Olga Bernick at the Robert Crown Community Center BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City of Evanston, a one (1) year lease agreement for a concession stand at the Robert Crown Community Center with Olga Bernick. The one (1) year lease agreement shall be in substantial conformity with the lease marked as Exhibit A (Lease Agreement – One Year), attached hereto and incorporated herein by reference. SECTION 2: That the City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the lease as may be determined to be in the best interests of the City. SECTION 3: That this Resolution 35-R-16 shall be in full force and effect from and after its passage and approval in the manner provided by law. ________________________________ Elizabeth B. Tisdahl, Mayor Attest: ___________________________ Rodney Greene, City Clerk Adopted: __________________, 2016 306 of 419 35-R-16 ~2~ EXHIBIT A ROBERT CROWN COMMUNITY CENTER CONCESSION STAND LEASE AGREEMENT WITH OLGA BERNICK (ONE YEAR) 307 of 419 LEASE AGREEMENT FOR THE PREMISES LOCATED AT 1701 MAIN STREET, EVANSTON, ILLINOIS, BY AND BETWEEN THE CITY OF EVANSTON, LANDLORD AND OLGA BERNICK 308 of 419 INDEX Section Title Page Number 1 SECTION 1. DESCRIPTION OF PREMISES ......................................................................... 2 SECTION 2. TERM ................................................................................................................ 2 SECTION 3. RENT ................................................................................................................. 2 SECTION 4. COMMON FACILITIES ...................................................................................... 3 SECTION 5. USE OF PREMISES .......................................................................................... 5 SECTION 6. SIGNS ............................................................................................................... 7 SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS ......................................................................................................... 7 SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT ............................ 8 SECTION 9. REPAIRS AND MAINTENANCE ....................................................................... 8 SECTION 10. UTILITIES .......................................................................................................... 9 SECTION 11. TAXES ............................................................................................................... 9 SECTION 12. INSURANCE ..................................................................................................... 9 SECTION 13. SUBLETTING; ASSIGNMENT .........................................................................11 SECTION 14. SURRENDER OF PREMISES; HOLDING OVER .............................................11 SECTION 15. INDEMNIFICATION AND LIENS ......................................................................11 SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS .................................12 SECTION 17. DEFAULT AND REMEDIES .............................................................................12 SECTION 18. REMOVAL OF OTHER LIENS .........................................................................15 SECTION 19. REMEDIES NOT EXCLUSIVE ..........................................................................15 SECTION 20. EXPENSES OF ENFORCEMENT ....................................................................15 SECTION 21. EMINENT DOMAIN ..........................................................................................16 SECTION 22. GOVERNMENTAL INTERFERENCE WITH POSSESSION .............................16 SECTION 23. PEACEFUL ENJOYMENT ...............................................................................16 SECTION 24. EFFECT OF WAIVER OF BREACH OF COVENANTS ....................................17 SECTION 25. AMENDMENTS TO BE IN WRITING ................................................................17 SECTION 26. PARTIES BOUND ............................................................................................17 SECTION 27. NOTICES ..........................................................................................................17 SECTION 28. MISCELLANEOUS ...........................................................................................18 SECTION 29. VENUE AND JURISDICTION ...........................................................................18 SECTION 30. FORCE MAJEURE ...........................................................................................18 309 of 419 2 This Lease Agreement (the “Agreement” or “Lease”) shall take effect as of the date of execution of the Agreement by the City (the “Effective Date”). This Lease is by and between The City of Evanston, an Illinois home rule municipality and owner of subject Property (“Landlord”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, “Landlord”, and Olga Bernick (“Tenant”). Landlord and Tenant may be referred to collectively as the “Parties”. SECTION 1. DESCRIPTION OF PREMISES Landlord leases to Tenants concession stand space at the Robert Crown Community Center, located on the main floor of the property with a street address of 1701 Main Street, Evanston, Illinois 60202 (the “Premises”), situated within the Landlord’s building located at the same common address and legally described on Exhibit A (the “Property”) and commonly known as the Robert Crown Community Center (“Crown”). The Property has various uses including ice skating, summer camp classes, and many other uses. The term “Common Facilities” as used in this Agreement will include those areas and facilities within the Property (outside of the Premises) for the nonexclusive use of Tenants in common with other authorized users, and includes, but is not limited to, sidewalks, parking area, planted areas (excluding the adjoining park area), common area restrooms and open means of ingress and egress. Tenants will have the non-exclusive right to use the Common Facilities, including the washrooms referenced above. SECTION 2. TERM The term of this Agreement will be for one year, June 1, 2016 – May 31, 2016 (the “Term”). Tenants must provide Landlord with 90 days’ notice to request a renewal of the Agreement for the Premises. Landlord, in its sole discretion, may decide that a Renewal Term is not necessary and in the best interests of the City. Renewal of the Agreement must be authorized by written consent of the Parties and must be authorized by the City Council. SECTION 3. RENT A. RATE: Tenants agree to pay Landlord an annual rental payment (the “Rent”) in accordance with the following schedule: 1. For the period of June 1 st – May 31st (twelve months), the Rent rate is $700.00 per month, for total Rent of $8,400.00 for the twelve months. B. PAYMENTS. The Rent outlined in Section 3[A][1] above shall be paid in accordance with said Section. C. Any and all Rent PAYMENTS under this Lease shall be mailed to: 310 of 419 3 City of Evanston Parks, Recreation, and Community Services Department 2100 Ridge Avenue, First Floor Evanston, IL 60201 SECTION 4. COMMON FACILITIES A. MAINTENANCE BY LANDLORD: Tenants acknowledge that they have leased the Premises for many years and receive the Premises, Common Facilities and remainder of the Property in as-is condition, and acknowledge that the Landlord has made no representations to the condition or has made any repairs to same. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises or Property. Landlord shall, when necessary, as determined by Landlord, in its reasonable discretion or when required by applicable laws, perform, repair and maintain all of the following: 1. Exterior maintenance, including the foundation, exterior walls, slab, common area doors and roof; 2. A refuse container to be shared by all tenants in the Property to be located at the Property in reasonable proximity to the Premises. Landlord will contract, to have trash hauled from such container with reasonable frequency; 3. Electric facilities and systems, and the HVAC unit(s) and systems (including the portions of such systems serving the Premises exclusively); 4. Plumbing and water facilities and systems (including the portions of such systems serving the Premises exclusively); 5. Fire and life safety systems and fire alarm systems, including inspections thereof (including the portions of such systems serving the Premises exclusively); 6. Hallways, stair rails, and related elements, and restrooms and other Common Facilities, including the parking lot serving the Property; 7. Snow and ice removal, including salting, from front walkway of Premises and parking spaces in front of the Property within 48 hours of any snow event with accumulation of an 1 inch or more; and 8. Change light bulbs, ballasts and tubes in any fluorescent or comparable light fixtures in the Premises. Notwithstanding the foregoing, Tenant will change light bulbs, ballasts and tubes which are considered specialty lighting and related to performance activities. 9. Maintain the HVAC units in the Premises, the HVAC units are the property of the Landlord and shall remain in the Premises at the end of the Term. 311 of 419 4 B. MAINTENANCE BY TENANTS: 1. Interior non-structural Premises maintenance and all fixtures and property within the Premises other than (a) utility, HVAC or fire/life safety facilities and systems and (b) any items Landlord is required to maintain pursuant to Section 4[A]; 2. All refuse from Premises to be placed in appropriate containers and Tenants cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials; 3. The Tenants will at all times maintain all of the Premises in a clean, neat and orderly condition. The Tenants will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenants shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary Business Hours (as defined in Section 5[B]) at the Tenant’s request. 4. Tenants will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 4[A]), in good repair. Tenants shall be responsible for repairs, damages and losses for damages sustained outside the Premises to other Crown tenant’s personal property or leased area attributable to Tenant’s negligence or intentional misconduct, subject to Section 12[E]. All such damage must be reported in writing to the Director of Parks, Recreation and Community Services, or his/her designee, by the next City of Evanston business day, after discovery of such damage by Tenants. 5. Repairs by Tenants must have prior written approval by the Director of Parks, Recreation and Community Services, or his or her designee, and must occur within thirty (30) days of such approval unless the Director of Parks, Recreation and Community Services, or his or her designee, gives a prior written request or grants approval for an extension beyond the thirty (30) days (or unless such repairs cannot reasonably be completed within thirty (30) days, in which case, Tenant shall have such additional time as is reasonably required). If Tenants fail to make the necessary repairs by the date determined by the Lessor, the Landlord has the option to make the necessary repairs and Tenants agree to promptly pay for those repairs upon presentation of an invoice by the Landlord to the Tenant. Tenants are required upon lease termination to leave space in good repair and condition. Maintenance and repair issues which constitute a life and safety hazard must be corrected within twenty-four (24) hours after discovery by Tenants, provided that the issue can be fixed within that time frame. If the issue cannot be fixed within twenty-four (24) hours after discovery by Tenants, the Tenants must provide a schedule for repair within one (1) business day after 312 of 419 5 discovery by Tenants to the Director of Parks, Recreation and Community Services for approval, which cannot be unreasonably withheld. SECTION 5. USE OF PREMISES A. PURPOSES: Tenants will use the Premises to operate a concession stand and other related business and uses incidental thereto, and no part of the Premises will be used for any other purpose without the prior written consent of Landlord (the “Permitted Use”). Liquor is not permitted on the Premises. B. HOURS OF OPERATION AND LANDLORD ACCESS: 1. Tenant’s use of the Premises shall only be for the permitted use. Tenants shall have the right to conduct their business in the Premises only during the Business Hours of the Property. Both Tenant and Landlord agree and acknowledge that the Business Hours change seasonally. Landlord will provide notice to Tenant with regards to modified Business Hours throughout the year. Tenants’ staff, agents, employees and contractors may not access the Premises outside of the Property’s Business Hours. The Property will be closed on holidays/days as observed by the City of Evanston. 2. The Landlord shall have the right to retain a set of keys to the Premises, and Tenants shall not change any locks for the Premises to any other lock, other than a lock consistent with the Landlord’s master lock for the Property. The Tenants shall permit the Landlord to erect, use and maintain pipes, ducts, wiring and conduits in and through the Premises concealed to the greatest extent possible, above ceiling, under floor or in walls that don’t reduce the square footage of the Premises and don’t materially affect Tenants’ use of the Premises. The Landlord shall have the right to enter upon the Premises with 24 hours prior written notice or without notice in case of an emergency, to control heat, electricity and air conditioning, to inspect the same, and to make such repairs, alterations, improvements or additions to the Premises or Crown, as the Landlord may deem necessary or desirable. Tenants will not cease any Rent payments while repairs, alterations, improvements, or additions are being made, by reason of loss or interruption of business of the Tenants, or otherwise, provided Landlord shall complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days (including, without limitation, as a result of a casualty or a condemnation or the repairs required in connection therewith), the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. Notwithstanding anything to the contrary contained herein, Landlord shall not have the right to alter the Premises except as expressly required or permitted hereunder. Notwithstanding the foregoing, if the repairs, alterations, improvements, or additions are at a Tenant’s request or if the repairs are necessitated by a Tenant’s actions, then the Tenants may not cease any rent for any period, unless the Premises are unusable as a result of 313 of 419 6 the negligence or intentional misconduct of Landlord or its agents, employees or contractors. If a Tenant shall not be personally present to open and permit an entry into Premises, at any time, when for any reason an entry therein shall be necessary or permissible, the Landlord or the Lessor's agents may enter the same by using the key, or may forcibly enter the same, without rendering the Landlord or such agents liable therefore (if during such entry the Landlord or the Lessor's agents shall accord reasonable care to Tenants’ property), and without in any manner affecting the obligations and covenants of this Lease. 3. Nothing herein contained, however, shall be deemed or construed to impose upon the Landlord any obligations, responsibility or liability whatsoever, for the care, supervision or repair of the Premises or any part thereof, other than as herein provided. The Landlord shall also have the right at any time without the same constituting an actual or constructive eviction and without incurring any liability to the Tenants therefore, to change the arrangement and/or location of Common Facilities, including entrances or passageways, doors and doorways, and corridors, stairs, toilets or public parts of Crown, and to close Common Facilities (as and when reasonably necessary for Landlord to perform its obligations hereunder or exercise its rights or as necessary due to Force Majeure), including entrances, doors, corridors or other facilities. The Landlord shall not be liable to the Tenants for any expense, injury, loss or damage resulting from work done by persons other than the Landlord in or upon, or the use of, any adjacent or nearby building, land, street, or alley. C. LOCKING OF PREMISES: All doors to the Premises must be kept locked at all times except during the Business Hours (as defined in Section 5[B]). Tenants shall not open the door to anyone in the late hours. The door may not be propped open for any reason. During normal Business Hours (as defined in Section 5[B]) for the Property, patrons and users of the Property shall have access to the Common Facilities. Tenants shall not have use of Common Facilities after the Business Hours (as defined in Section 5[B]). D. STORAGE OF INFLAMMABLE MATERIALS: Tenants agree that they will not permit to be kept at the Premises any gasoline, distillate or other petroleum product, or other substance of an explosive or inflammable nature as may endanger any part of the premises without the written consent of the Landlord, provided that Tenants can maintain customary cleaning products in the Premises. E. USE IMPAIRING STRUCTURAL STRENGTH: The Tenants will not permit the Premises to be used in any manner that will impair the structural strength of the Premises, or permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building’s foundations or structural strength. F. GARBAGE DISPOSAL: The Tenants will not incinerate any garbage or debris in or about the Premises, and will cause all containers, rubbish, garbage and debris stored in the Premises to be placed in the refuse container supplied by Landlord for the Property before accumulation of any substantial quantity. 314 of 419 7 G. PUBLIC REGULATIONS: In the conduct of its business on the Premises, Tenants will observe and comply with all laws, ordinances and regulations of public authorities. Tenants acknowledge that the Property is owned by the City of Evanston and therefore no smoking will be permitted at the Property. H. OTHER MISUSE: Tenants will not permit any unlawful or immoral practice with or without his knowledge or consent, to be committed or carried on in the Premises by Tenants or any other person. Tenant will not use or allow the use of the Premises for any purpose whatsoever that will injure the reputation of the Premises or of the building of which they are a part. SECTION 6. SIGNS Tenants may apply for signage (temporary and permanent signage) only for the interior of the Premises, at its own expense, in order to conduct the business of Tenants. Tenants acknowledge that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenants agree to be bound by such ordinances. Any interior signs must be submitted to and approved by the Director of Parks, Recreation and Community Services or his/her designee. Landlord cannot make representations in a lease agreement that Tenants shall be entitled additional signage, a certain number of signs and/or dimensions of proposed signage. SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS Except as provided by Illinois law and except to the extent arising from the negligence or intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of this Lease by Landlord, Landlord will not be liable to Tenants for any damage or injury to Tenants or Tenants’ property occasioned by the failure of Landlord to keep the Premises in repair, and shall not be liable for any injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of which they are a part nor from the escape of steam or hot water from any radiator, nor for any such damage or injury occasioned by water, snow or ice being upon or coming through the roof, skylight, trap door, stairs, walks or any other place upon or near the Premises, or otherwise, nor for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or negligence or co- tenants or of other persons, occupants of the same building or of adjoining or contiguous buildings or of owners of adjacent or contiguous property, or of Landlord’s agents or Landlord, all claims for any such damage or injury being hereby expressly waived by Tenants. Notwithstanding the foregoing, if any portion of the Premises unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of t he 315 of 419 8 Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT A. USE OF PARTIALLY DAMAGED PREMISES: On damage or destruction by a casualty to the Premises, Tenants will continue to use them for the operation of its business to the extent practicable B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF PREMISES: Either Party will have the right to terminate this Agreement if, the Premises is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of the Premises as a whole. If such damage occurs, this termination will be affected by written notice to the other Party, delivered within 90 days of the damage. C. REPAIRS BY LANDLORD: If the Premises are damaged by a casualty before or after the start of the Agreement, then Landlord will immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no later than sixty days after damage has occurred, proceed to repair the Property. Repairs will include any improvements made by Landlord or by Tenants with Landlord’s consent, on the same plan and design as existed immediately before the damage occurred, subject to those delays reasonably attributable to governmental restrictions or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original materials as reasonably procured in regular channels of supply. Wherever cause beyond the power of the party affected causes delay, the period of delay will be added to the period in this lease for completion of the work, reconstruction or replacement. D. REDUCTION OF RENT DURING REPAIRS: If a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage No rent will be payable while the Premises is wholly unoccupied pending the repair of casualty damage. E. FIRE AND CASUALTY. If the Premises are entirely destroyed by fire or another act of God, and Landlord elects to not rebuild the Premises, then this Agreement shall be terminated effective as of the date of the casualty. SECTION 9. REPAIRS AND MAINTENANCE Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenants shall keep the interior, non-structural portions of the Premises in a clean condition, and in good repair, all according to the statutes and ordinances in such cases made and provided, and the directions of public officers thereunto duly authorized, all at Tenants’ own expense, and shall yield the same back to Landlord, upon the termination of this Agreement, whether such termination shall occur by expiration of the 316 of 419 9 term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by fire and reasonable wear and tear excepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenant shall make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises shall not thus be kept in good repair and in a clean condition by Tenants, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Agreement or an interference with the possession of the Premises by Tenants, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenants agree to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenants shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. Tenants will also be in compliance with all laws and regulations during the entire term of this Agreement, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Agreement. SECTION 10. UTILITIES Landlord agrees to pay before delinquency all charges for gas, water, heat, electricity, power and other similar charges incurred by Landlord or Tenants with respect to the Premises or the Property during the Term of this Agreement and Tenants ’ occupancy of the Premises. SECTION 11. TAXES If applicable, Tenants will pay before delinquency all taxes levied on Tenants’ fixtures, equipment and personal property on the demised Premises, whether or not affixed to the real property. Landlord will pay all real estate taxes for the Property. SECTION 12. INSURANCE A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be maintained by the respective parties will be obtained from good and solvent insurance companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best Company will be acceptable. B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenants agree that they will, at their expense, maintain a policy of insurance, written by responsible insurance carriers, approved by Landlord that will insure Tenants against liability for injury to or death of persons or damage to property occurring about the Premises. Landlord will be named as an additional insured. The liability under insurance will be at least $1 million for any one person injured or killed or any one occurrence, $2 million general aggregate coverage for any one accident, and $ 100,000.00 property damage. Tenants will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenants’ carrier (during the term of the Lease, including Premises 317 of 419 10 Improvement construction) and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises. Annually, Tenant shall provide copies of the insurance policy and all endorsements thereto to Landlord. Tenant shall send the policy to the Law Department on or before June 1st of every year this Lease is in effect. If the Tenant fails to comply with this requirement, that shall constitute a default by Tenant. C. TENANTS TO OBTAIN WORKER’S COMPENSATION INSURANCE: Tenants agree to maintain employees’ Worker’s Compensation insurance required under Illinois law. D. TENANTS TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: The Tenants agree to maintain on all trade fixtures and personal property in the Premises, a policy of insurance approved by the Landlord of at least 90% of the insurable replacement value of all trade fixtures and personal property. E. LANDLORD TO OBTAIN FIRE INSURANCE ON PREMISES: Landlord agrees to maintain during this Agreement, a policy of property insurance covering any peril generally included in the classification ISO Causes of Loss – Special Form (a “Special Form Policy”) and covering at least 80% of the full replacement cost of the Premises and Property (or Landlord may self-insure for such coverage). If permitted without additional charge, Landlord will cause to be endorsed on its property insurance, and any extended coverage policy or policies, the waiver of right of subrogation. Landlord hereby agrees to waive any claims against Tenant and its agents and employees to the extent the same could be covered by a Special Form Policy, regardless if the same is maintained by the City. F. TENANTS’ WAIVER OF CASUALTY INSURANCE PROCEEDS: If the Premises are damaged by fire or other casualty insured against, Tenants agree to claim no interest in any insurance settlement arising out of any loss where premiums are paid by Landlord, or where Landlord is named as sole beneficiary, and that it will sign all documents required by Landlord or the insurance company necessary in connection with the settlement of any loss. G. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN: If the Premises, including any improvements, were to be damaged in any manner, and the receipt of any insurance proceeds or other reimbursement for such damage would result in the realization of taxable gain for federal or state purposes, then the party to whom the gain would be taxed will have the right to take all action respecting proceeds or reimbursements necessary to enable party to comply with any regulations of the appropriate taxing authorities, so that the gain will not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any repairs to any part of the improvements in the event of damage. H. TENANTS’ FAILURE TO INSURE: Should Tenants fail to keep in effect and pay for insurance as required by this section, the Landlord may terminate this Lease immediately. 318 of 419 11 SECTION 13. SUBLETTING; ASSIGNMENT The Tenants are not permitted to sublet a portion of the Premises to another entity or individual(s) (“Sub-Tenant”). If Tenant, or any one or more of the Tenants, if there be more than one, shall make an assignment for the benefit of creditors, or shall file for bankruptcy protection, Landlord may terminate this Agreement, and in such event Tenant shall at once pay Landlord a sum of money equal to the entire amount of rent reserved by this Agreement for the then unexpired portion of the term hereby created less the reasonable rental value (as defined in Section 17[G] below) of the Premises as liquidated damages. At Landlord’s option, should Landlord consent to any assignment of the demised Premises, Tenant shall nevertheless remain liable for all terms and conditions of this Agreement until the expiration of the Agreement term stated above. SECTION 14. SURRENDER OF PREMISES; HOLDING OVER Tenants will, at the termination of this Lease, leave the Premises in as good condition as they are in at the time of entry by Tenants, except for reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenants. On vacating, Tenants will leave the Premises clear of all rubbish and debris. If Tenants retain possession of the Premises or any part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at its option within thirty days after termination of the term serve written notice upon Tenants that such holding over constitutes the creation of a month to month tenancy, upon the terms of this Agreement. Tenants shall also pay to Landlord all damages sustained by Landlord resulting from retention of possession by Tenants. The provisions of this paragraph shall not constitute a waiver by Landlord of any right of re-entry as hereinafter set forth; nor shall receipt of any rent or any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 15. INDEMNIFICATION AND LIENS A. LIENS AND ENCUMBRANCES: The Tenants will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenants on the Premises. Tenant wills, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenants contest any lien so filed in good faith and pursues an active defense of said lien, Tenants shall not be in default of this paragraph. However, in the event of any final judgment against Tenants regarding such lien, Tenants agree to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B. DISCHARGE OF LIEN: If Tenants fail to fully discharge any claim, lien, claim of lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted for the foreclosure of any lien or encumbrance, and if judgment is rendered against Tenants either by a court of competent jurisdiction or by arbitration and Tenants still persists in non-payment of the same within the 60 days set forth above, Landlord will have the right at any time after expiration of the 60-day period, to pay the lien or 319 of 419 12 encumbrance. All amounts so paid will be repaid by the Tenants on demand, together with interest at the rate of ten percent (10%) per year from the date of payment and shall be considered additional rent owed to Landlord by Tenants. C. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenants shall protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willf ul misconduct, or (ii) any negligence or willful misconduct of Tenants, or their agents, employees or contractors. D. INDEMNIFICATION OF TENANTS. Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Tenants, or its agents, employees or contractors, or by the breach of this Lease by Tenants, Landlord shall protect, defend, indemnify and save Tenants and their officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Common Facilities, which is not the result of Tenants’ negligence, or willful misconduct or (ii) any negligence or willful misconduct of Landlord, or its agents, employees or contractors. SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS Tenants shall allow Landlord or any person authorized by Landlord reasonable access to the Premises during the Business Hours (as defined in Section 3[E]) for the purpose of examining or exhibiting the same, or to make any repairs or alterations thereof which Landlord may see fit to make (provided that Landlord cannot make voluntary alterations or modifications to the Premises without Tenant’s consent). If the Tenants do not exercise the Option to renew the Lease and/or will be vacating the Premises at or prior to the end of the Term, Tenants will also allow Landlord to have placed upon the Premises at all times notices of “For Sale” and/or “For Rent” and Tenants will not interfere with the same. SECTION 17. DEFAULT AND REMEDIES A. EVENT OF DEFAULT: Any one of the following events shall be deemed to be an event of default hereunder by Tenants subject to Tenants’ right to cure: 1. Tenants shall fail to pay any item of Base Rent at the time and place when and where due and does not cure such failure within five (5) business days after Rent is due; 2. Tenants shall fail to maintain the insurance coverage as set forth herein; 320 of 419 13 3. Tenants shall fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of rent, and shall not cure, any such failure, within fifteen (15) days after written notice to the Tenants of such failure; 4. Tenants shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy; or B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants’ right to cure: 1. Terminate this Lease, in which event Tenants shall immediately surrender the Premises to Landlord, but if Tenants fail to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent, or damages for breach of contract, enter upon the Premises and expel or remove and with or without notice of such election or any notice or demand whatsoever, this Agreement shall thereupon terminate and upon the termination of Tenants’ right of possession, as aforesaid, whether this Agreement be terminated or not, Tenants agree to surrender possession of the Premises immediately, without the receipt of any demand for rent, notice to quit or demand for possession of the Premises whatsoever and hereby grants to Landlord full and free license to enter into and upon the Premises or any part thereof, to take possession thereof with or (to the extent permitted by law) without process of law, and to expel and to remove Tenants or any other person who may be occupying the Premises or any part thereof, and Landlord may use such force in and about expelling and removing Tenants and other persons as may reasonably be necessary, and Landlord may re-possess itself of the Premises, but such entry of the Premises shall not constitute a trespass or forcible entry or detainer, nor shall it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or promise in this Agreement contained to be performed by Tenants. Tenants agree to indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. 2. Landlord may recover from Tenants upon demand all of Landlord’s costs, charges and expenses, including the fees and costs of counsel, agents and others retained by Landlord which have been incurred by Landlord in enforcing Tenants’ obligations hereunder, subject to Landlord prevailing on its claims. 3. Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. 321 of 419 14 C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of the Premises or of fixtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by the Landlord to the Tenants. The Landlord may terminate this Agreement if the Tenants remain in default (beyond any applicable notice and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Tenants, or the giving or making of any notice or demand, whether according to any statutory provision or not, or any act or series of acts except written waiver, shall not be construed as a waiver of Landlord’s rights to act without notice or demand or of any other right hereby given Landlord, or as an election not to proceed under the provisions of this Agreement. D. TENANTS’ OBLIGATION TO PAY DEFICIENCIES: If rentals received by the Landlord from re-letting the Premises under the provisions of this section are insufficient to pay all expenses and amounts due, Tenants will pay any deficiencies to the Landlord on demand and be declared in default for failure to pay. E. LANDLORD’S RIGHT TO PERFORM TENANTS’ DUTIES AT TENANTS’ COST: If in Landlord’s judgment any default by Tenants will jeopardize the Premises or the rights of Landlord, Landlord may, without notice, elect to cure Tenants’ default and Tenants will reimburse Landlord, with interest, on 10-days’ notice by Landlord to Tenants. F. LANDLORD’S RIGHT TO TERMINATE AGREEMENT: If there is an event of default by Tenants as stated in Paragraph A of this section, Landlord may, without further notice, terminate this Agreement and all interest of Tenants and may take possession of the Premises by legal proceedings. G. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL TO RENT RESERVED: If this Agreement is terminated by Landlord due to any event of default by Tenants, Landlord will be entitled to recover from Tenants, at termination, the excess, if any, of the rent reserved in this Agreement for the balance of the term over the reasonable rental value of the Premises for the same period. The “reasonable rental value” will be the amount of rental Landlord can obtain as rent for the balance of the term. H. LANDLORD’S REMEDIES CUMULATIVE: All of the remedies given to Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will not impair its right to exercise any other right or remedy. Landlord shall not look to the property or assets of any direct or indirect partner, member, manager, shareholder, director, officer, principal, employee or agent of Tenants in seeking either to enforce Tenants’ obligations under this Agreement or to satisfy a judgment for Tenants’ failure to perform such obligations; and none of such parties shall be personally liable for the performance of Tenants’ obligations under this Agreement. 322 of 419 15 SECTION 18. REMOVAL OF OTHER LIENS In event any lien upon Landlord’s title results from any act or neglect of Tenants and Tenants fail to remove said lien within thirty (30) days after Landlord’s notice to do so, Landlord may remove the lien by paying the full amount thereof or otherwise and without any investigation or contest of the validity thereof and Tenants shall pay Landlord upon request the amount paid out by Landlord in such behalf, including Landlord’s costs, expenses and attorney’s fees. If Tenants demonstrate to Landlord that Tenants are contesting the validity of said lien in good faith, then Landlord shall allow Tenants to so contest such lien until either Tenant either abandons such contest or a final verdict is reached in a court of competent jurisdiction. Any amount advanced on behalf of Tenants shall be paid to Landlord by Tenants within 30 days after such advancement is made together with interest at 9% per annum and such amount shall be considered additional rentals (including any overage provided in either of the two [2] immediately preceding years). SECTION 19. REMEDIES NOT EXCLUSIVE The obligation of Tenants to pay the rent reserved hereby during the balance of the term hereof, or during any extension hereof, shall not be deemed to be waived, released or terminated, by the service of any five-day notice, other notice to collect, demand for possession, or notice that the tenancy hereby created will be terminated on the date therein named, the institution of any action of forcible detainer or ejectment or any judgment for possession that may be rendered in such action, or any other act or acts resulting in the termination of Tenants’ right to possession of the Premises. The Landlord may collect and receive any rent due from Tenants and payment or receipt thereof shall not waive or affect any such notice, demand, suit or judgment, or in any manner whatsoever waive, affect, change, modify or alter any rights or remedies which Landlord may have by virtue hereof. SECTION 20. EXPENSES OF ENFORCEMENT Tenants, if Landlord is the prevailing party, shall pay upon demand all Landlord’s costs, charges and expenses, including attorney’s fees, agents fees and fees of others retained by Landlord, incurred in enforcing any of the obligations of Tenants under this Agreement, or in any litigation, negotiation or transaction in which Landlord shall, without Landlord’s fault become involved through or on account of any action or omission of Tenants regarding this Agreement. Landlord, if Tenants are the prevailing party, shall pay upon demand all Tenants’ costs, charges and expenses, incurred in enforcing any of the obligations of Landlord under this Agreement, or in any litigation, negotiation or transaction in which Tenant shall, without Tenants’ fault become involved through or on account of any action or omission of Landlord regarding this Agreement. 323 of 419 16 SECTION 21. EMINENT DOMAIN A. MORE THAN 30 PERCENT TAKEN: If 30 percent or more of the Premises are taken for a public or quasi-public use, this Agreement will terminate as of the date of the physical taking, and the Parties will be released from all further liability. B. LESS THAN 30 PERCENT TAKEN: If the taking affects less than 30 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the Premises and place them in tenantable condition within 120 days after the date of the actual physical taking. However, if 25% percent or more of the Premises as a whole is taken, the Landlord may elect to terminate this Agreement, notwithstanding that less than 30 percent of the Premises were taken. On termination, the parties will be released from all further liability under this Agreement. C. ABATEMENT OF RENT: During any repair, Tenants will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenants will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement (attributable to the portion of the Premises taken) and the remainder of the fixed minimum monthly rental shall be forever waived and forgiven by Landlord. D. RIGHT TO CONDEMNATION AWARD: Any award made in any condemnation proceeding for the taking of any part of the Premises will be the sole property of Landlord, except that Tenants can make a claim for the unamortized portion of the cost incurred by Tenants for the Premises Improvements. SECTION 22. GOVERNMENTAL INTERFERENCE WITH POSSESSION Except as expressly set forth in Section 25, Tenants will not be released from its obligation should their possession of the Premises be interfered with by adoption of any law, ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenants will not be released by any order of abatement or judgment preventing use of the premises on the ground that the Premises or the business operated there constitutes a legally recognized nuisance. SECTION 23. PEACEFUL ENJOYMENT Landlord covenants and warrants that it is the owner of the Property and Premises, and that Tenants, on payment of rents and performance of the conditions, covenants, and agreements to be performed by it, may enjoy the Premises without interruption or disturbance. Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar encumbrance affecting the Property, as of the date hereof. 324 of 419 17 SECTION 24. EFFECT OF WAIVER OF BREACH OF COVENANTS No waiver of any breach of any condition of this Agreement will be construed to be a waiver of any other breach of provision, covenant or condition. SECTION 25. AMENDMENTS TO BE IN WRITING This Agreement may be modified or amended only in writing signed by Landlord and Tenants. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Landlord and Tenants. SECTION 26. PARTIES BOUND Every provision of this Agreement will bind the parties and their legal representatives. The term “legal representatives” is used in its broadest meaning and includes, in addition to assignees, every person, partnership, corporation or association succeeding to any interest in this Agreement. Every covenant, agreement and condition of this Agreement will be binding on Tenant’s successors and assignees. Any sublease, concession or license agreement will be subject and subordinate to this Lease. SECTION 27. NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certified mail to the following addresses for the parties (or at such other address as the applicable party may designate in a written notice to the other party): If to the City: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Fax: 847-448-8083 Fax: 847-448-8093 If to Tenants: with a copy to: Olga Bernick Olga Bernick 1701 Main Street 1028 Greenleaf Evanston, IL 60202 Evanston, IL 60202 Service will be deemed complete at the time of the leaving of notice or within 2 days after mailing. In the event that it appears that Tenants are avoiding the service of any notice and is not present at the Premises for a period of more than 14 consecutive days, notices may be served by posting such notice upon the Premises. Notice shall than be deemed effective 5 days after such posting. 325 of 419 18 SECTION 28. MISCELLANEOUS A. Provisions typed on this Agreement and all riders attached to this Agreement and signed by Landlord and Tenant are hereby made a part of this Agreement. B. Tenant shall keep and observe such reasonable rules and regulations now or hereafter required by Landlord, which may be necessary for the proper and orderly care of the building of which the Premises are a part. C. All covenants, promises, representations and agreements herein contained shall be binding upon, apply and inure to the benefit of Landlord and Tenants and their respective heirs, legal representatives, successors and assigns. D. The rights and remedies hereby created are cumulative and the use of one remedy shall not be taken to excuse or waive the right to the use of another. E. The words “Landlord” and “Tenant” wherever used in this Agreement shall be construed to mean Landlords or Tenants in all cases where there is more than one Landlord or Tenant herein; and the necessary grammatical changes shall be assumed in each case as though full expressed. F. This Agreement and any written and signed Amendments and/or Riders hereto shall constitute the entire agreement between the parties, and any oral representations made by one party to the other are considered merged herein. G. In all cases where Landlord’s consent is required, Landlord’s consent shall not be unreasonably withheld. H. This Agreement may be executed in multiple copies, each of which shall constitute an original. SECTION 29. VENUE AND JURISDICTION The Parties agree the this Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. SECTION 30. FORCE MAJEURE Other than for Landlord’s and Tenantss obligations under this Lease that can be performed by the payment of money, whenever a period of time is herein prescribed for action to be taken by either party hereto, such time period will be extended by a period equal to the period of any delays in performance by the applicable party due to any of the following events (“Force Majeure”): (i) Acts of God, (ii) strike or other such labor difficulties not specific to any labor issue existing only at the Property, (iii) extraordinary weather conditions greatly exceeding norms for the greater metropolitan area where the Premises located, (iv) extraordinary scarcity of or industry-wide inability to obtain 326 of 419 19 supplies, parts or employees to furnish such services, or (v) or any cause whatsoever beyond a party’s control. For purposes of this Section 31, a cause or event shall not be deemed to be beyond a party's control, if it is within the control of such party's agents, employees or contractors. IN WITNESS WHEREOF, both of said Landlord and Tenants caused this Agreement to be executed as of the date signed by the Landlord. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: _______________________________ Date:____________________ Its: City Manager, Wally Bobkiewicz Tenant: OLGA BERNICK OWNER OF CONCESSION STAND AT ROBERT CROWN COMMUNITY CENTER By: ____________________________ Date:____________________ Its:______________________________ 327 of 419 20 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY PARCEL 1: VACATION BY OWNER OF DUNN’S SUBDIVISION OF THE NORTH ½ OF THE SOUTHWEST ¼ OF THE SOUTHWEST ¼ OF THE NORTHEAST ¼ OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN (EXCEPT A STRIP OF LAND ALONG THE NORTH LINE 33 FT IN WIDTH), SITUATED IN THE COUNTY OF COOK AND STATE OF ILLINOIS. AND VACATION OF ALBERT PICK’S SUBDIVISION AND THE SUBDIVISION KNOWN AS DUNN’S SUBDIVISION, INCLUDING ALL STREETS AND ALLEYS IN THE NORTHEAST ¼ OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN. PARCEL 2: LOTS 6-13 OF BLOCK 3 IN PITNER AND SON’S SECOND ADDITION TO EVANSTON, A SUBDIVISION OF THE NORTH HALF OF THE NORTH HALF OF THE SOUTHEAST ¼ AND THE AND THE SOUTH HALF OF THE SOUTH HALF OF THE SOUTHWEST ¼ OF THE NORTHEAST ¼ OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, SITUATED IN THE COUNTY OF COOK AND STATE OF ILLINOIS. PARCEL 3: LOTS 1, 2, AND 3 OF BLOCK 3 IN PITNER AND SON’S SECOND ADDITION TO EVANSTON, A SUBDIVISION OF THE NORTH HALF OF THE NORTH HALF OF THE SOUTHEAST ¼ AND THE AND THE SOUTH HALF OF THE SOUTH HALF OF THE SOUTHWEST ¼ OF THE NORTHEAST ¼ OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, SITUATED IN THE COUNTY OF COOK AND STATE OF ILLINOIS. PARCEL 4: LOT 5 OF BLOCK 3 IN PITNER AND SON’S SECOND ADDITION TO EVANSTON, A SUBDIVISION OF THE NORTH HALF OF THE NORTH HALF OF THE SOUTHEAST ¼ AND THE AND THE SOUTH HALF OF THE SOUTH HALF OF THE SOUTHWEST ¼ OF THE NORTHEAST ¼ OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, SITUATED IN THE COUNTY OF COOK AND STATE OF ILLINOIS. PARCEL 5: LOTS 4 OF BLOCK 3 IN PITNER AND SON’S SECOND ADDITION TO EVANSTON, A SUBDIVISION OF THE NORTH HALF OF THE NORTH HALF OF THE SOUTHEAST ¼ AND THE AND THE SOUTH HALF OF THE SOUTH HALF OF THE SOUTHWEST ¼ OF THE NORTHEAST ¼ OF SECTION 24, TOWNSHIP 41 328 of 419 21 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, SITUATED IN THE COUNTY OF COOK AND STATE OF ILLINOIS. PARCEL 6: LOTS 1-13 OF BLOCK 2 IN PITNER AND SON’S SECOND ADDITION TO EVANSTON, A SUBDIVISION OF THE NORTH HALF OF THE NORTH HALF OF THE SOUTHEAST ¼ AND THE AND THE SOUTH HALF OF THE SOUTH HALF OF THE SOUTHWEST ¼ OF THE NORTHEAST ¼ OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, SITUATED IN THE COUNTY OF COOK AND STATE OF ILLINOIS. PARCEL 7: LOTS 1-13 OF BLOCK 1 IN PITNER AND SON’S SECOND ADDITION TO EVANSTON, A SUBDIVISION OF THE NORTH HALF OF THE NORTH HALF OF THE SOUTHEAST ¼ AND THE AND THE SOUTH HALF OF THE SOUTH HALF OF THE SOUTHWEST ¼ OF THE NORTHEAST ¼ OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, SITUATED IN THE COUNTY OF COOK AND STATE OF ILLINOIS. PIN(s): 10-24-220-001-0000 10-24-220-002-0000 10-24-220-003-0000 10-24-220-004-0000 10-24-220-005-0000 10-24-220-006-0000 10-24-220-007-0000 Commonly Known As: 1701 Main Street, Evanston, Illinois 60201 329 of 419 Menu Item Price/per Item Equipment Needed for Prep Beverages Hot/Cold Beverages Coffee 2.50 Coffee Maker/Thermos Tea 2.50 Tea Brewer/Thermos Iced Coffee 2.50 Coffee Maker/Ice Maker/Thermos Iced Tea 2.50 Tea Brewer/Ice Maker/Thermos Hot Chocolate 2.50 Hot Water & Mix/Thermos Hot Cider Winter Only 3.00 Microwave/Thermos Fountain Drinks Coke 2.50 Fountain Machine/Ice Maker Sprite 2.50 Fountain Machine/Ice Maker Lemonade/Root Beer 2.50 Fountain Machine/Ice Maker Gatorade/Vitamin Water 2.50 Fountain Machine/Ice Maker Apple/Orange Juice 2.50 Fountain Machine/Ice Maker Packaged/Bottled Drinks Water bottles 2.00 Individually packaged Red Bull 3.00 Individually packaged Coconut water Organic 3.00 Individually packaged Milk /Soy Milk Organic 3.00 Individually packaged Chocolate Milk Organic 3.00 Individually packaged Smoothies/Frozen Yogurt Smoothies Smoothie mix 5.00 Mixer Frozen Yogurt Yogurt mix 3.00 Yogurt Machine Snacks/Food Fresh Fruit/Vegetable Apples Organic 1.00 Individually sold Bananas Organic 1.00 Individually sold Hot Food Hot Dog - Plain Kosher 3.50 Hot Dog Steamer Hot Dog - Chicago Style Kosher 4.00 Hot Dog Steamer Pop Corn Vegetarian 3.50 Pop Corn Machine Walking Taco w/ ground beef 5.00 Crockpot / Cheese Dispenser Nachos w/ cheese 3.50 Cheese Dispenser Pulled Pork Sandwich 5.00 Crockpot /Countertop Cooker Hot Soups (Reheated Frozen) Vegetarian Soup Vegetarian 4.00 Crockpot /Countertop Cooker Chicken Noodle 4.00 Crockpot /Countertop Cooker Mac and Cheese 4.00 Crockpot /Countertop Cooker Chili Winter only 4.00 Crockpot /Countertop Cooker Weekends Only (8am to 12pm)/Breakfast Items Hot Oatmeal w/ raisins Vegetarian 3.00 Crockpot /Countertop Cooker Croissants w/ eggs (microwaved) 4.00 Toaster Oven/ Microwave Croissants w/ ham & cheese 4.00 Toaster Oven/ Rapid Cook Oven Bagels w/ cream cheese 4.00 Toaster Oven/ Rapid Cook Oven Individually Packaged Chocolate bars 2.50 Individually packaged Giant cookies 3.00 Individually packaged Brownies 3.00 Individually packaged Lollipops 1.00 Individually packaged Beef jerky 7.00 Individually packaged 330 of 419 For City Council Meeting of May 9, 2016 Item A6 Ordinance 45-O-16: Authorizing the Sale of a Surplus Fleet Vehicle For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Erika Storlie, Acting Director of Administrative Services Rickey A. Voss, Manager Parking/Fleet Services Subject: Ordinance 45-O-16, Sale of Surplus Property Fleet Vehicles Date: May 2, 2016 Recommended Action: Staff recommends that City Council adopt Ordinance 45-O-16 which directs the City Manager to offer the sale of vehicles owned by the City through public auction at the special Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on or around Tuesday, May 10, 2016 or any other subsequent America’s Online Auction as these vehicles become available, on a timely basis, as a result of new vehicle replacements being placed into service. Funding Source: N/A Summary: The Fleet Services Division typically participates in two to three vehicle and equipment auctions per year in the Northern Illinois area. The auctions are provided on behalf of America’s Auto Auction (14001 S. Karlov Avenue, Crestwood, Illinois 60554). America’s Auto Auction is the Northwest Municipal Conference Suburban Purchasing Cooperative’s “bid winner” for auction services for member municipalities. This request authorizes the Fleet Services Division of the Administrative Services Department to sell the vehicles listed in the table below through Northwest Municipal Vehicle Auction sponsored by America’s Auto Auction or any subsequent online internet auction to the highest bidder. All net proceeds from the auction will be credited to account number 601.19.7780.56065, “Sale of Surplus Property.” Memorandum 331 of 419 SURPLUS FLEET VEHICLES/EQUIPMENT Cost Center Department Vehicle # Vehicle Make Vehicle Model Year V.I.N. # Overall Conditi on L.T.D. Miles 3515 PWA – Environmental Services 581 Ford F750 2000 3FDXF75H7YMA39614 Very Poor 42,268 2670 PWA – Maintenance Infrastructure 612 IH 4900 1999 1HTSDAAN1WH535249 Poor 32,803 7710 Admin Services Fleet Services 759 Dodge Ram 2500 2001 3B7KF26Z91M531012 Poor 60,176 Attachments: Ordinance 45-O-16 332 of 419 4/14/16 45-O-16 AN ORDINANCE Authorizing the Sale of a Surplus Fleet Vehicle Owned by the City of Evanston (Northwest Municipal Vehicle Auction) WHEREAS, the City Council of the City of Evanston (the “City”) has determined it is no longer necessary, practical, or economical, nor in the best interests of the City, to retain ownership of a certain surplus fleet vehicle that has a value in excess of one thousand five hundred dollars ($1,500.00) and is described in Exhibit A, which is attached hereto and incorporated herein by reference; and WHEREAS, the City Council has determined that it is in the best interests of the City to sell said surplus fleet vehicle to the highest bidder, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-3-(B) of the Evanston City Code of 2012, as amended, the City Council hereby authorizes and directs the City Manager to sell the aforementioned surplus fleet vehicle, upon terms and conditions deemed reasonable, necessary, and in the best interests of the City, to the highest bidder at America’s Auto Auctions, the Northwest Municipal Conference Suburban Purchasing Cooperative’s “bid winner” for auction services for member municipalities to be held on or around Tuesday, May 10, 2016 at the Manheim Arena located at 14001 S. Karlov Avenue, Crestwood, Illinois 60554, or at any subsequent America’s Auto Auctions 333 of 419 ~2~ Services online auction. SECTION 3: Upon payment of the price indicated by the America’s Auto Auction Services, the City Manager is hereby authorized to convey evidence of ownership of aforesaid surplus fleet vehicle to the America’s Auto Auction Service. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 334 of 419 ~3~ EXHIBIT A SURPLUS FLEET VEHICLES/EQUIPMENT Cost Center Department Vehicle # Vehicle Make Vehicle Model Year V.I.N. # Overall Conditio n L.T.D. Miles 2285 E.P.D. YOUTH SERVICES 80 Ford C.V. 2009 2FAHP71V39X105041 Totaled 55,359 2315 E.F. & L.S.S. 313 Pierce Arrow 1991 4P1CTO2G5MA000730 Very Poor 78,815 2265 PUBLIC WORKS AGENCY 927 Ford 1995 1FDZY820SVA19690 Poor 60,481 335 of 419 For City Council meeting of May 9, 2016 Item A7 Ordinance 43-O-16: Refuse Fee Structure For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David D. Stoneback, Public Works Agency Director Paul D’Agostino, Environmental Services Bureau Chief Kevin Johnson, Public Works Agency Supervisor Subject: Ordinance 43-O-16, Amending City Code Subsection 8-4-12 (A), “Refuse” Date: May 2, 2016 Recommended Action: Staff recommends approval of Ordinance 43-O-16 amending the City Code related to the fee structure for collection and disposal of refuse. Funding Source: N/A Background: Council authorized the City Manager to execute a three year contract extension with Lakeshore Recycling Systems, Inc. for the collection of condo refuse on August 17, 2015. This extension established the rate that Lakeshore would charge the City for all three years of the extension term. Council adopted Ordinance 133-O-13 that established the fee structure for the collection and disposal of refuse currently being charged for the various types of service being provided. Analysis: The current fee for collection and disposal of refuse at townhomes, row houses, or multiple dwellings, which are at least 75% owner occupied, is $7.95 per unit per month. This fee should support the cost associated with Lakeshore’s service to collect and dispose of solid waste and the City’s cost to collect and dispose of recycling materials from the same properties. Staff analyzed what the City’s cost is to collect and dispose of the recycling materials at these properties to be $143,000 annually. This equates to a needed rate of $2.16 per unit per month for the 5,500 units served. Under the current fee structure, Evanston Memorandum 336 of 419 does not realize revenues equal to the cost of providing the service. When the Lakeshore rate increase goes into effect on November 1, 2016, Evanston will recover even less revenue, unless a modification is made to the Ordinance to increase the fee for this service as indicated in the table below: Year Fee Established by Ordinance Lakeshore Fee Remaining Fee for Evanston Recycling Revenue Generated for Evanston Service Evanston Cost to Provide Service 2015-16 $7.95 $6.30 $1.65 $108,900 $143,000 2016-17 $8.65 $6.49 $2.16 $142,560 $143,000 Staff is therefore recommending that fee structure for collection and disposal of refuse at townhomes, row houses, or multiple dwellings, as shown in 8-4-12(A) 4 be changed from $7.95 per unit per month to $8.65 per unit per month effective November 1, 2016 when the Lakeshore price increases per the terms of the contract extension. A second text amendment is also being recommended in 8-4-12(A) 2 that simply amends the code to accurately reflect current pricing of the refuse fee structure. Ordinance 133-O-13 already established the fee and the text amendment simply rectifies a scrivener’s error. Legislative History: Council adopted Ordinance 133-O-13 on December 9, 2013 Council approved the 3-year extension with Lakeshore on August 17, 2015 Attachments: Ordinance 43-O-16 337 of 419 3/16/2016 43-O-16 AN ORDINANCE Amending City Code Subsection 8-4-12(A), “Refuse” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Subsection 8-4-12(A) of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (A) Refuse. There is hereby established the following fee structure for the collection and disposal of refuse, as defined in Section 8-4-1 of this Chapter, by the City: 1. Seven and 95/100 dollars ($7.95) per month per dwelling for one (1) City- issued sixty-five (65) gallon wheeled cart, only. 2. FourteenSeventeen and 95/100 dollars ($17.95) per month per dwelling for one (1) City-issued ninety-five (95) gallon wheeled cart plus one (1) thirty (30) gallon or less trash bag. 3. Seven and 95/100 dollars ($7.95) per month per dwelling for any additional wheeled cart of any size. The initial monthly fee shall be based on the largest wheeled cart present at the location. 4. Seven and 95/100Eight and 65/100 dollars ($7.958.65) per month per unit for each townhome, row house, or multiple dwellings which are at least seventy-five percent (75%) owner occupied for the entire housing complex. SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect on November 1, 2016, after its passage, approval and publication in the manner provided by law. SECTION 5: If any provision of this ordinance or application thereof to any 338 of 419 43-O-16 ~2~ person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2016 Adopted: _________________, 2016 Approved: ___________________________, 2016 ________________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Approved as to form: ________________________________ W. Grant Farrar, Corporation Counsel 339 of 419 For City Council meeting of May 9, 2016 Item A8 Ordinance 37-O-16: Special Pick-Up Fee For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David D. Stoneback, Public Works Agency Director Subject: Ordinance 37-O-16, Amending City Code Subsection 8-4-3 (G), “Special Pick-Up Fee” Date: May 2, 2016 Recommended Action: Staff recommends approval of Ordinance 37-O-16 amending the City Code related to special pick-up fee. Funding Source: N/A Background: On January 11, 2016, staff made a presentation to the Administration and Public Works Committee regarding special pick-ups and provided the following information: On average there are 246 requests per month or approximately 3,000 requests annually. This translates to 12 requests per day. However, 17 requests per day occur during the peak month of July. The cost of the special pick up program totals $746,000 annually. This cost is a result of labor and equipment cost provided by the City ($240,000) and tipping fees ($506,000). The fees for special pick up requests during 2015 totaled $91,500. This is higher than the previous two years because staff was more aggressive in charging a special request pick up fee even when there was a claim of fly dumping. If staff doesn’t charge for fly dumping requests, the 10% reduction in charges collected would be similar to previous years when approximately $80,000 to $85,000 was collected. The budget indicates that the estimated revenue for special request pick up fees will be $100,000. Memorandum 340 of 419 Analysis: The Committee requested staff to make a recommendation on changing the special pick-up fee to more appropriately recover the costs associated with this service. Based on staff’s analysis, the special pick-up fee would need to be increased to $60.00 per cubic yard (CY), with a three CY minimum charge, in order to fully recover the costs associated with the service. This would result in a minimum special pick-up fee of $180.00. However, it is staffs’ opinion that this is too significant of an increase and therefore proposes that the special pick-up fee be increased to $60.00 for the first three CYs (minimum charge) and a $10.00 fee for each additional CY in excess of the three CY minimum. Staff anticipates that this will increase the revenue for providing this service to $216,000. If approved, the new special pick-up fee would be charged beginning June 1, 2016. Legislative History: Ordinance 133-O-13 was adopted on December 9, 2013 Attachments: Ordinance 37-O-16 Special Pick-Up Fee Analysis 341 of 419 3/16/2016 37-O-16 AN ORDINANCE Amending City Code Subsection 8-4-3(G), “Special Pick-Up Fee” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Subsection 8-4-3(G) of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (G) Special Pick-Up Fee: Any person who violates the provisions of this Section isshall be subject to a fee of no less than twenty-fivesixty and no/100 dollars ($2560.00) for a "special pick-up" for the additional collection service resulting from the violations of the aforementioned Subsections. The fee will cover the collection, transportation and disposal of up to three (3) cubic yards of refuse, yard waste, or recyclable material. For each additional three (3)one (1) cubic yards of refuse, yard waste, or recyclable material in excess of the initial three (3) cubic yards, an additional ten and no/100 dollars ($10.00) will be charged. The Director of Public Works or his/her designee may increase the total fee as described by Section 8-4-9-1(G) to address the City's costs for the special pick- up. SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect on June 1, 2016, after its passage, approval and publication in the manner provided by law. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect 342 of 419 37-O-16 ~2~ without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2016 Adopted: _________________, 2016 Approved: ___________________________, 2016 ________________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Approved as to form: ________________________________ W. Grant Farrar, Corporation Counsel 343 of 419 SPECIAL PICK-UP FEE ANALYSIS Initial 3 CY Additonal 3 CY Current Fee Rate $25.00 $10.00 Current Rate Current Revenue # of fees for 3CY (minimum)2000 25.00$ 50,000.00$ # of fees for 6 CY 800 35.00$ 28,000.00$ # of fees for 9 CY 200 45.00$ 9,000.00$ 3000 87,000.00$ Proposed Fee Rate Initial 3 CY Additonal 1 CY $60.00 $10.00 Proposed Rate Proposed Revenue # of fees for 3CY (minimum)2000 $60.00 120,000.00$ # of fees for 6 CY 800 90.00$ 72,000.00$ # of fees for 9 CY 200 120.00$ 24,000.00$ 3000 216,000.00$ Cost Recovering Fee Rate $60 per CY, 3 CY minimum # of fees for 3CY (minimum)2000 180.00$ 360,000.00$ # of fees for 6 CY 800 360.00$ 288,000.00$ # of fees for 9 CY 200 540.00$ 108,000.00$ 3000 756,000.00$ 344 of 419 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, May 9 , 2016 7:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WILSON, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF MARCH 14, 2016 AND SPECIAL MEETING MINUTES OF APRIL 18, 2016 III. ITEMS FOR CONSIDERATION (P1) Ordinance 165-O-16, Zoning Text Amendment – Impervious Surface Coverage and Building Lot Coverage Regulations Regarding Decks The Plan Commission recommends adoption of Ordinance 165-O-16, Zoning Text Amendment, to classify all types of decks, except porches, towards building lot coverage instead of impervious surface coverage as is currently the case. Staff is proposing to modify the proposed Text Amendment to allow uncovered decks in the rear yard up to 3% of lot area and with permeable surface underneath to be excluded from building lot coverage and impervious surface coverage. Any area of decks exceeding 3% would be counted towards impervious surface coverage as it is currently the case. For Introduction (P2) Ordinance 50-O-16 Granting Major Zoning Relief for Access to Parking via the Street when Alley Access is Present at 2767 Crawford Avenue The Zoning Board of Appeals and City staff recommend adoption of Ordinance 50- O-16 granting major zoning relief for access to parking via the street when alley access is present for a new single family home at 2767 Crawford Avenue. The applicant has complied with all other zoning requirements, and meets the standards for variations. For Introduction IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 345 of 419 Planning & Development Committee Meeting Minutes of March 14, 2016 7:15 p.m. James C. Lytle Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, D. Holmes, A. Rainey, M. Tendam, D. Wilson, M. Wynne STAFF PRESENT: M. Muenzer OTHERS PRESENT: Ald. E. Revelle PRESIDING OFFICIAL: Ald. Tendam I. DECLARATION OF QUORUM A quorum being present, Chair Tendam called the meeting to order at 7:20 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF FEBRUARY 22, 2016 Ald. Rainey moved to approve the Minutes of the February 22, 2016 meeting, seconded by Ald. Wilson. The Committee voted unanimously 6-0 to approve the February 22, 2016 minutes. III. ITEMS FOR CONSIDERATION (P1) Ordinance 24-O-16, Granting a Special Use for a Parking Lot and Major Zoning Relief for a 5’ Street Side Yard Setback for the Ryan Field West Parking Lot at 1501 Central Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 24- O-16, with conditions, granting special use approval for the reconstruction and expansion of the Ryan Field West Parking Lot, and major zoning relief for a 5’ street side yard setback (Ashland Avenue) for open parking where 15’ is required at 1501 Central Street. For Introduction Ald. Fiske moved to introduce Ordinance 24-O-16, seconded by Ald. Rainey. Charles Davidson, project manager, stated that the parking lot serves both Northwestern and the Evanston community. Project scope will be a complete parking lot replacement and an increase in stalls from 884 to 899 with 18 handicap spaces. Project will have improved landscaping, storm water control, parkways, and curbing. John D’Angelo, NU Vice-President of Facilities Management, articulated that City staff and local neighbors’ concerns were addressed and lighting was reduced on the property through a reduction in light pole height and illumination, with the ability to also dim the lights. In addition, a fence will be placed along the west side of the lot to prevent people from accessing the neighborhood through the parking lot. In conjunction with the City, Northwestern will investigate repairing the alley that borders DRAFT – NOT APPROVED 346 of 419 Planning & Development Committee Meeting Page 2 of 3 Minutes of March 14, 2016 the parking lot. At Ald. Wilson’s request, Mr. D’Angelo confirmed that Northwestern will help pay for the repairs needed in the alley in order to have proper drainage. Lori McFarland, resident, expressed that after the formation of several resident committees, Northwestern and the local neighbors were able to reach an agreement about the issues regarding the proposed parking lot. Ald. Wynne stated having the fence on the west side of the property that divides the parking lot from the alley is a very good solution. Seven other residents expressed their concerns about this project such as implementing a one-way alley, idling buses, storm water drainage, lighting impact, tanks without permeable bottoms, screening vegetation, speeding in the alley, and appreciation to Northwestern for addressing most of their concerns. Ald. Rainey is concerned whether Northwestern will pay for all of the alley repairs or will split some of the costs with the neighbors abutting the alley. She would like the project to come back to the Administration & Public Works Committee and to the Board of Local Improvements. Ald. Rainey also noted that a paved alley increases the likelihood for people to speed. At Ald. Fiske’s request, Mr. D’Angelo specified that the lights will be LED, have 100% shielded cutoff and will not project light in an upward direction. At Ald. Wynne’s request, Mr. D’Angelo stated that there is a plan to have all pick-up and drop-off bus lanes along Ashland Ave. Ald. Wynne requests more information. At Ald. Tendam’s request, Mr. D’Angelo expressed that water will be partially dispersed throughout the ground by a permeable bottom tank. The committee voted unanimously 6-0 to introduce Ordinance 24-O-16. IV. ITEMS FOR DISCUSSION (PD1) North Downtown Area Plan At the February 22, 2016 Planning and Development Committee meeting, committee members identified a potential need for a ‘North Downtown Area’ neighborhood plan and directed staff to investigate a planning process. Staff is proposing that discussion begin at a special April 18, 2016 P&D Committee meeting and that staff will provide a summary of its initial research and next steps for a North Downtown Area Plan. For Discussion Ald. Tendam & Ald. Wilson think that this is a good idea. City Manager Wally Bobkiewicz stated that there is no City Council meeting on that day, so it would be a special meeting for Planning & Development. V. COMMUNICATIONS There were no communications. 347 of 419 Planning & Development Committee Meeting Page 3 of 3 Minutes of March 14, 2016 VI. ADJOURNMENT Ald. Tendam moves to adjourn, seconded by Ald. Wilson. The meeting was adjourned at 8:05 p.m. Respectfully submitted, Ushane Locke 348 of 419 Planning & Development Committee Special Meeting Minutes of April 18, 2016 7:00 p.m. James C. Lytle Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne, E. Revelle STAFF PRESENT: M. Muenzer, D. Latinovic, M. Jones, K. Knapp, P. Zalmazek OTHERS PRESENT: Ald. P. Braithwaite PRESIDING OFFICIAL: Ald. Holmes I. DECLARATION OF QUORUM A quorum being present, Ald. Holmes called the meeting to order at 7:07 p.m. II. ITEMS FOR CONSIDERATION There were no items for consideration. III. ITEMS FOR DISCUSSION (P1) North Downtown Planning At the February 22, 2016 Planning and Development Committee meeting, committee members identified a potential need for a ‘North Downtown Area’ neighborhood plan and directed staff to investigate a planning process. Staff has conducted initial research and will provide a summary of this research and possible next steps for a north downtown planning process with the goal being to have a plan that can be referred to which will guide future development in the area. For Discussion Community Development Director Muenzer stated that the Planning and Zoning Administrator Latinovic will give a presentation and thanked the Community & Economic Development staff for their assistance in providing information about the North Downtown Planning Area. Mr. Latinovic stated that the North Downtown Planning Area process was the result of a planned development at 831 Emerson Street, which was denied due to a number of concerns. The most recent Downtown Plan was adopted in 2009 and there are numerous potential development sites that are just north of the existing Downtown Plan boundary. The current zoning ordinance divides downtown into four zoning districts, which allows building heights ranging from 42 feet to 220 feet. There is now likely a need for a new planning subarea to address the area north of Emerson Street. Mr. Latinovic noted that Northwestern’s off-campus student housing population will remain unchanged, despite numerous on-campus residential projects planned for the next 10 years. At Ald. Fiske’s request, Mr. Latinovic stated that the City has not DRAFT – NOT APPROVED 349 of 419 Planning & Development Committee Meeting Page 2 of 4 Minutes of April 18, 2016 had a conversation with Northwestern’s housing office to find out specifically where students reside off-campus. Mr. Muenzer noted that off-campus student housing locations would be confirmed as part of the proposed plan. Census data confirms that the area has many more non-traditional households of primarily renters and less vehicle ownership rates than the balance of the City. Mr. Latinovic concluded that the Downtown Plan be amended to include an additional subarea north of Emerson Street. The planning process could include two community meetings to receive resident input, a potential market analysis of the area, and a funding scope. As a potential second phase of the project staff recommended updating the current Downtown Plan and consolidating some of the existing subareas. Mr. Muenzer stated that staff will continue to receive development proposals for this area. He believes a plan would give community members and the City Council a development framework for future proposals. Mr. Muenzer added that staff uses the existing Downtown Plan to make recommendations. One resident indicated that he agrees that the North Downtown Planning Area should be addressed, but specified that another meeting involving the community and residents needs to be incorporated. Another resident commented that the quality of life needs to be considered and adding more density to the area may not be more beneficial from a tax perspective. Ald. Fiske thanked staff and residents for the discussion about this area and asserts that planning for this subarea is long overdue. She recommends the study area be between Emerson and Foster Streets and Maple and Sherman Avenues. She believes that a new office building in the downtown area will be beneficial and is concerned that the Downtown Plan has not been codified in the zoning ordinance. Ald. Fiske expressed that a plan could be helpful to commissioners, Council, and staff to know the boundaries of downtown. She noted it is important to make sure the planning for the area is done right and supports the effort made to figure out what should be done with this area. Ald. Holmes communicated that this is the first step where residents can say what they want to see for this area. Ald. Wilson did not understand what the problem was because zoning is already in place. He expressed that broader issues, such as private student housing, needs to be addressed. He wants to hear from residents to see if there are any problems in the neighborhood. He is not supportive of any public funding for the area. Ald. Wynne believes that there is a problem because the area from the east side of Maple to Sherman has at some point been part of a development discussion. Currently, there is a mixture of zoning districts, which may be problematic in the future. Each development parcel will be a battle because it is in an area with high interest for development. Ald. Wynne thinks that the City should be proactive and plan, along with residents, what they want in the area rather than to respond to 350 of 419 Planning & Development Committee Meeting Page 3 of 4 Minutes of April 18, 2016 developer proposals which could take months to review and involve Northwestern. In addition, Ald. Wynne agreed with the resident about putting the quality of life over the possible increase in tax benefits. At Ald. Rainey’s request, Mr. Muenzer stated that developers were informed that the North Downtown Planning Area would be reviewed by the P&D Committee, but can still apply for a planned development during this interim process. He believed that this will not turn away development proposals. Ald. Fiske expressed that she did not want to spend public money to complete this project and believed that staff could do it in-house. She wanted to be protective of the affordable housing in the Fireman’s Park neighborhood. At Ald. Rainey’s request, Ald. Fiske stated that she wanted to reduce the size of the North Downtown Planning Area to Emerson Street, Foster Street, Maple Avenue, and Sherman Avenue. Ald. Rainey requested from staff a list of all land uses in the proposed subarea. Ald. Holmes stated that the commercial strip on Noyes Street needs to be included in the study area. She could only recall the Northwestern graduate student parking lot and 831 Emerson Street as being vacant in that area. Ald. Revelle agreed with Alds. Fiske and Wynne and noted that the City has to be intentional about what is developed in that area and would endorse moving ahead with the planning process for this area. At Ald. Wynne’s request, Ald. Holmes stated that the study area should not be reduced until the whole area is assessed and would not be opposed to a joint ward meeting, but thinks a public meeting at the Civic Center is important. Mr. Muenzer stated that he envisioned this planning process to be similar to the Inclusionary Housing Ordinance process with group meetings and also using the City’s social media to gather resident input. Ald. Fiske would also not support a TIF for this area. Ald. Wilson agreed with Ald. Fiske about the TIF. He recommended the joint ward meetings first before the public meetings to identify the problems in the neighborhood. Ald. Holmes said the area also affects a part of the 2nd W ard, so those ward residents should also be included. At Ald. Holmes’ request, Mr. Muenzer said staff will develop a project scope and timeline and work with the most impacted aldermen to have some research done by the first half of May so they can hold the first public meeting. 351 of 419 Planning & Development Committee Meeting Page 4 of 4 Minutes of April 18, 2016 Ald. Holmes recommended that residents look at the ward maps to see if their neighborhood was included in the new proposed subarea. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT Ald. Wilson moves to adjourn, seconded by Ald. Fiske. The meeting was adjourned at 7:55 p.m. Respectfully submitted, Ushane Locke 352 of 419 For City Council meeting of May 9, 2016 Item P1 Ordinance 165-O-15, Zoning Text Amendment – Impervious Surface Coverage For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Subject: Ordinance 165-O-16 Zoning Ordinance Text Amendment –Impervious Surface Coverage and Building Lot Coverage Regulations Regarding Decks 15PLND-0080 Date: April 14, 2016 Recommended Action: The Plan Commission recommends adoption of Ordinance 165-O-16, Zoning Text Amendment to classify all types of decks, except porches, towards building lot coverage instead of impervious surface coverage as is currently the case. Staff is proposing to modify the proposed Text Amendment to allow uncovered decks in the rear yard up to 3% of lot area and with permeable surface underneath to be excluded from building lot coverage and impervious surface coverage. Any area of decks exceeding 3% would be counted towards impervious surface coverage as it is currently the case. The ordinance as recommended by the Plan Commission is included as an attachment for Introduction on May 9, 2016. Upon City Council’s request to incorporate the additional staff recommendations to the current proposed ordinance, staff will provide an updated ordinance for Action on May 23, 2016. Update Since December 14, 2015 P&D Meeting At the December 14, 2015 meeting, the Committee expressed concern with classifying all types of decks towards building lot coverage, because residential properties are allowed a smaller percentage for building lot coverage as opposed to the impervious surfaces coverage. The impervious surface coverage allowed is larger because in addition to building lot coverage it also accounts for other impervious areas such as patios and driveways. The initial proposal could have placed a significant amount of properties into noncompliance with their existing decks counting towards building lot coverage instead of impervious surface coverage. Additionally, a significant amount of Memorandum 353 of 419 residential lots are substandard in size and would require variations for building lot coverage to construct or expand their existing decks. The item was held in Committee for staff to conduct additional research and to consult a revised proposal with the Chairs of the Zoning Board of Appeals and the Plan Commission. Revised Proposal Staff reviewed deck permit applications for the last two years; conducted research of other cities in the country that have specific regulations regarding deck coverage with assistance from the American Planning Association’s Planning Advisory Service and has discussed the proposal with the Chairs of the Plan Commission and Zoning Board of Appeals. Based on the additional research, staff is proposing: • Allow uncovered decks in the rear yard up to 3% of the lot area and with permeable surface underneath to be excluded from building lot coverage or impervious surface coverage. • Any area of decks exceeding 3 % would be counted towards impervious surface coverage as it is currently the case. • Include new or updated definitions for porches, decks, terraces, patios and impervious surface coverage. • Increase the discount given from 20% to 25% for patios constructed of permeable materials in order to further incentivize improvements that improve stormwater runoff. No change would be made to incentives for other types of patios. Roofed decks of any size in the rear yard would continue to count towards building lot coverage and the 50% discount for front porches or front decks would also remain without any changes. Summary of the research is provided below. Deck Permit statistics: Staff reviewed deck permit applications from the last two years and found the deck size corresponds to the lot size. The deck size ranged from 0.5% to 8% of the lot area with larger properties having larger decks. The average deck size is approximately 3.29% of the lot area. Deck Coverage in other cities: Regulations regarding decks vary widely across the country. Some cities consider decks as part of building lot coverage, others part of impervious surface coverage, sometimes dependent on the surface underneath, yet some other ones don’t classify it under either, but rather consider it part of open space. There are only a few cities that specifically address deck coverage as it relates to their building lot coverage or impervious surface regulations: 354 of 419 Community Regulation Allen Park, MI -An additional 5% of lot coverage is allowed for coverage by a wood deck as long as the area below the deck is not concrete, patio stones or similar hard surface. A wood deck without a hard surface below shall be considered part of open space. Edina, MN First 150 square feet of an unenclosed deck or patio is not included in building lot coverage. Edison, NJ Specifically allows deck coverage between 2% and 4% of lot area depending on the zoning district Vienna, GA Specifically allows deck coverage up to 5% of lot area for uncovered decks. Roofed decks are considered part of building lot coverage. Westmont, IL Counts only 50% of the deck size towards lot coverage where a semi-permeable membrane is installed at grade level or the ground below is left entirely uncovered to allow a reasonable amount of stormwater to flow freely between the slats. Update to Definitions: Based on additional research, staff is also proposing new or revised definitions for decks, patios, porches, terraces and impervious surface coverage for easier understanding of which structures are accounted for as part of building lot coverage or impervious surface calculations: DECK: A structure which is either freestanding or attached to a principal or accessory building, located in the rear yard or side yard and constructed above grade and unenclosed by solid or nonsolid walls or a roof. If located in the side yard, an attached deck must meet principal building setbacks. IMPERVIOUS SURFACE: Any hard surfaced, manmade area that does not readily absorb or retain water, including but not limited to any paved, asphalt or concrete areas, parking and compacted graveled areas and sidewalks, PATIO A portion of a lot which is improved with a hardscape material at grade detached anywhere on a lot or attached to the house in side or rear yards. PORCH An open or enclosed area attached to the building and located between the exterior wall of a building and the right of way. A porch may be covered by a roof which may be attached to a side wall or common with the main roof of the building. 355 of 419 Summary Currently, all types of decks are counted towards impervious surface coverage. Based on staff’s original proposal, the Plan Commission recommended classifying decks towards building lot coverage regardless of the surface underneath. Based on additional research, staff is proposing modifying the proposed text amendment to allow uncovered decks in the rear yard up to 3% of the lot area and with permeable surface underneath to be excluded from building lot coverage and impervious surface coverage calculations. Any deck area in excess of 3% would count towards impervious surface coverage regardless of the surface underneath. Staff believes the proposed updates will better align zoning regulations with City-wide efforts for improved stormwater management, reduce overcrowding on residential lots and assure certain level of open space is maintained on residential properties. Simplification of the regulations will provide consistency within the Municipal Code as it relates to decks and impervious surfaces; decrease confusion as to how decks are considered and ultimately ensure a reduced amount of stormwater run-off generated on residential properties. Legislative History December 14, 2015 – The Planning and Development Committee voted to hold the item and requested staff consider revisions to the proposal November 11, 2015 – The Plan Commission unanimously recommended approval of the text amendment to classify all decks towards building lot coverage. October 21, 2015 – The Zoning Committee of the Plan Commission unanimously recommended approval of the text amendment that would make all types of decks regardless of the surface underneath towards building lot coverage with minor edits to the language regarding paving systems and graveled areas. September 16, 2015 – The Zoning Committee of the Plan Commission voted to continue the text amendment discussion until the October 21, 2015 committee meeting and requested edits to the wording determining pervious and impervious surfaces. Attachments Ordinance 165-O-15 Planning and Development Committee Meeting Minutes 12/14/15 Plan Commission Meeting Minutes 11/11/2015 Link to Plan Commission Packet for 11/11/2015 TERRACE An uncovered outdoor surface attached to the building and located between the building and the right-of-way. When roofed, a terrace shall be considered a porch. 356 of 419 12/3/2015 165-O-15 AN ORDINANCE Amending Portions of the City Code to Amend the Impervious Surface Coverage and Building Lot Coverage Regulations WHEREAS, on November 11, 2015, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 15PLND-0080 to consider an amendment to the text of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”), to modify which structures and surfaces are included in the calculation of maximum impervious surface coverage and building lot coverage regulations; and WHEREAS, the Plan Commission received testimony and made written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed amendment meets the standards for text amendments, and recommended City Council approval thereof; and WHEREAS, at its meeting of December 14, 2015, the Planning and Development Committee of the City Council considered and adopted the findings and recommendation of the Plan Commission in case no. 15PLND-0080 and recommended City Council approval thereof; and WHEREAS, at its meetings of December 14, 2015 and January 11, 2016, the City Council considered and adopted the records and recommendations of the Plan Commission and the Planning and Development Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 357 of 419 165-O-15 ~2~ SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Subsections 6-8-2-10(C), 6-8-3-9(C), 6-8-4-9(C), 6-8-5- 9(C), 6-8-6-9(C), 6-8-7-9(C), and 6-8-8-9(C) of the Zoning Ordinance are hereby amended to read as follows: (C) The total defined net impervious surfaces on the zoning lot are all areas included in building lot coverage plus any hard surfaced, nonnaturally occurring area that does not readily absorb water, including, but not limited to, any paved, asphalt or concrete areas, parking and graveled driveway areas, graveled areas, swimming pools, sidewalks, and paved recreation areas subject to the following exemptions: 1. Any area, including open parking, paved or unpaved, included in the calculation of building lot coverage, shall not be twice counted in the calculation of total defined net impervious surface. 2. Subject to the porch exemption of Section 6-8-8-10 of this Chapter, the following standards govern the classification of structures commonly called porches, decks, platforms and terraces as impervious surface or pervious surface: (a) All such structures to the extent that they are covered by a solid roof, are impervious surfaces, but (b) All such structures to the extent that they are open to the sky or covered by a trellis or arbor type covering are pervious or impervious subject to Subsections (C)2(c) through (C)2(f) of this Section. (c) All such structures to the extent that they cover asphalt or concrete or similarly treated areas having virtually no porosity, are impervious surfaces, but (d) All such structures to the extent that they cover an area that maintains a demonstrable level of porosity whether soil, sand, gravel, or similar material regardless of whether such an area is finished with paving blocks are pervious or impervious subject to Subsections (C)2(a), (C)2(b), (C)2€ and (C)2(f) of this Section. (e) All such structures to the extent that they are designed to shed water rather than allow water to fall between individual planks, slats, or other type of flooring are impervious surfaces, but (f) All such structures to the extent that they are designed to allow water to fall between individual planks, slats, or other type of flooring are pervious or impervious subject to Subsections (C)2(a) through (C)2(d) of this Section. 358 of 419 165-O-15 ~3~ 2. Subject to the porch exemption of Section 6-8-2-11 of this Chapter, the following standards govern the classification of structures commonly called porches, decks, platforms and terraces: (a) All such structures to the extent that they cover an area that maintains a demonstrable level of porosity whether soil, sand, gravel, or similar pervious material, and are designed to allow water to fall between individual planks, slats or other type of flooring material are pervious and although part of building lot coverage, do not count towards impervious surface coverage. 3. Twenty percent (20%) of areas covered by paving blocks and/or Thirty percent (30%) of areas covered by pervious paving systems to the extent that they cover an area that maintains a demonstrable level of porosity whether soil, sand, gravel, or similar material shall be excluded from the calculation of net impervious surfaces. SECTION 3: The definition of “Impervious Surface” in City Code Subsection 6-18-3 of the Zoning Ordinance, “Definitions,” is hereby amended to read as follows: SECTION 4: The definition of “Lot Coverage, Building” in City Code Subsection 6-18-3 of the Zoning Ordinance, “Definitions,” is hereby amended to read as follows: LOT COVERAGE, BUILDING: The ratio between the ground floor areas of all buildings or structures, including covered or uncovered decks attached to the principal building or free-standing, on a lot and the total area of the lot. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. IMPERVIOUS SURFACE: Any hard surfaced, manmade area that does not readily absorb or retain water, including but not limited to any paved, asphalt or concrete areas, parking and graveled driveway areas and sidewalks, 359 of 419 165-O-15 ~4~ SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 20___ Adopted:___________________, 20___ Approved: __________________________, 20___ _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 360 of 419 Planning & Development Committee Meeting Minutes of December 14, 2015 7:15 p.m. Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, J. Grover, D. Holmes, A. Rainey, M. Tendam, D. Wilson, M. Wynne STAFF PRESENT: E. Thomas-Smith, M. Masoncup, M. Muenzer, J. Hardin PRESIDING OFFICIAL: Ald. Tendam I. DECLARATION OF QUORUM A quorum being present, Chair Tendam called the meeting to order at 7:17 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF NOVEMBER 23, 2015 Ald. Rainey moved to approve the Minutes of the November 23, 2015 meeting, seconded by Ald. Fiske. The Committee voted unanimously 7-0 to approve the November 23, 2015 minutes. III. ITEMS FOR CONSIDERATION (P1) Approval of Vacation Rental License for 1890 Maple Avenue, Unit # 404E City staff recommends approval of a vacation rental license for a guest apartment in the E2 Apartments, Unit #404E for the property located at 1890 Maple Avenue. For Action Ald. Wilson moved approval of a vacation rental license for a guest apartment in the E2 Apartments, Unit #404E for the property located at 1890 Maple Avenue, seconded by Ald. Grover. PUBLIC COMMENT Mary Beth Roth, 1889 Maple, is opposed to this license and worries about the noise. She recently dealt with noisy Students on a balcony at the property late at night. E2 Building Manager Justin Pease explained that the rental unit is adjacent to the amenity deck. Its primary use is for out of town visitors of residents as a nightly suite. Residents will submit an application to rent the unit for their guests. They are responsible for the conduct as well as any damages by their guests. There are no plans to advertise it to the public. He added that the building has a doorman on duty 24 hours a day and will handle noise complaints as they come. Ald. Fiske is opposed to the idea because it will infringe on businesses that pay hotel tax. Ald. Grover has no objection as she has been a guest in a hospitality suite in Atlanta. Ald. Tendam added that he has lived in a building with this kind of amenity and found having his family in the same building to be very convenient. APPROVED 361 of 419 Planning & Development Committee Meeting Page 2 of 4 Minutes of December 14, 2015 Community Development Director Mark Muenzer noted that vacation rentals are required to keep a register of arrival and departure dates of all guests. The Committee voted 6-1 to approve the license with Ald. Fiske opposed. (P2) Ordinance 161-O-15, granting a Special Use for a Commercial Indoor Recreation Facility, North Shore Athletics, at 614 Dempster Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 161- O-15 granting special use approval for a Commercial Indoor Recreation facility, North Shore Athletics, at 614 Dempster Street in the B2 Business District and oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Suspension of the Rules is requested for Introduction and Action on December 14, 2015. For Introduction and Action Ald. Wynne moved to introduce and take action on Ordinance 161-O-15, seconded by Ald. Grover. The Committee voted unanimously 7-0 to introduce and approve Ordinance 161-O-15. (P3) Ordinance 154-O-15, Zoning Ordinance Text Amendment – Addition of Rentals to the Automobile and Recreational Vehicle Sales Use The Plan Commission and staff recommend adoption of the Zoning Ordinance Text Amendment to add Rentals to the Automobile and Recreational Vehicle Sales Use and update “Automobile” to “Motor Vehicle”. The proposed amendment will ensure that motor vehicle and truck rental uses are accounted for within the Zoning Code and allowed in the same manner as motor vehicle and recreational vehicle sales uses. For Introduction Ald. Fiske moved to introduce and take action on Ordinance 158-O-15, seconded by Ald. Holmes. Ald. Rainey is opposed to including truck rentals in the ordinance except in the “I” district. She moved to amend removing the “C” district from the ordinance. Ald. Wilson requested a map of the districts for clarification. Ald. Wynne stated that the Budget Rental at 811 Chicago is fine, but feels residents would be very unhappy if it became a truck rental business. She would like to know how this would work in a C-2 district? Ald. Holmes moved to hold this item in committee until the map request is satisfied, seconded by Ald. Rainey. The Committee voted unanimously to hold this item in Committee. (P4) Ordinance 165-O-15, Zoning Ordinance Text Amendment – Modifications to Which Structures and Surfaces are Included in the Calculation of Maximum 362 of 419 Planning & Development Committee Meeting Page 3 of 4 Minutes of December 14, 2015 Impervious Surface Coverage and Building Lot Coverage Regulations The Plan Commission and staff recommend adoption of the Zoning Ordinance Text Amendment to modify which deck structures and surfaces are included in the calculation of maximum impervious surface coverage and building lot coverage calculations. For Introduction Ald. Rainey moved to recommend adoption of the Zoning Ordinance Text Amendment to modify which deck structures and surfaces are included in the calculation of maximum impervious surface coverage and building lot coverage calculations, seconded by Ald. Fiske. PUBLIC COMMENT Matt Rodgers, Chair of Zoning Board of Appeals, asked the Committee to re-examine compliance. He does not feel that this is the best solution. There will be various R1 and R2 properties thrown into non-compliance because they will be over the building lot coverage limit. Lisa Pildes, 2327 Park Place, felt that ordinance language seems contradictory. A deck with a roof and solid floor is considered impermeable, but considered permeable if the floor has slats or dirt beneath. She did not feel it is fair or practical to count permeable decks toward lot coverage. Residents will be stuck with small houses. Ald. Tendam did not think the homeowners' experience with the City was ideal and wants a better understanding of this issue. He will follow up with Community Development Director Muenzer about this particular project. Ald. Wynne explained that the City used to have a building height calculation that no reasonable person would be able to comprehend. She felt that the language in the ordinance needs to be simplified. Ald. Wilson is concerned about creating new non-conforming uses that could cause more problems down the road if a deck had to be rebuilt. He added that this kind of regulation also probably would impinge on efforts to create more affordable housing in the community. He suggested referring it back to staff for review and brought back to the committee for reconsideration. Community Development Director Muenzer explained that the concept has already been before the Plan Commission three times. Staff did not think changes to the ordinance were necessary. Jim Ford, Chair of the Plan Commission, explained the change proposed was meant to ease the restrictions and reduce the burden on the homeowner by not requiring a major variation that would have to go before the Zoning Board of Appeals. He thinks there is a disjuncture between the impervious surface limit and lot coverage. He felt those two ideas should be separated because lot coverage is a "vertical" characteristic. A raised deck impinges on neighbors more than a ground level patio would. 363 of 419 Planning & Development Committee Meeting Page 4 of 4 Minutes of December 14, 2015 At Ald. Rainey’s inquiry, Community Development Director Muenzer stated that other communities treat decks as pervious. He added that he would like to schedule a meeting with the ZBA and Plan Commission Chairs. Ald. Wilson moved to recommend holding this item in committee, seconded by Ald. Wynne. The Committee voted unanimously to hold the proposal in committee for revision by staff. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT The meeting was adjourned at 8:01 p.m. Respectfully submitted, Janella Hardin, PHR 364 of 419 DRAFT Page 1 of 4 Plan Commission Minutes 11/11/2015 MEETING MINUTES PLAN COMMISSION Wednesday, November 11, 2015 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Room 2404 Members Present: Jim Ford (Chair), Colby Lewis, Peter Isaac, Terri Dubin, Andrew Pigozzi, Patrick Brown Members Absent: Simon Belisle, Kwesi Steele Associate Members Present: Associate Members Absent: Seth Freeman, David Galloway, Scott Peters, Lenny Asaro, Staff Present: Damir Latinovic, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Presiding Member: Jim Ford, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Ford called the meeting to order at 7:00 P.M. 2. APPROVAL OF MEETING MINUTES: September 9, 2015 Commissioner Lewis made a motion to approve the minutes from September 9, 2015. Commissioner Dubin seconded the motion. A voice vote was taken and the minutes were approved unanimously. 3. NEW BUSINESS Chairman Ford explained the general meeting procedure, schedule, agenda items, time limits on public testimony and opportunities for cross examination of witnesses. Chairman Ford concluded by saying that the Plan Commission forwards a recommendation to the City Council which makes the final determination on any matters discussed by the Plan Commission. A. ZONING ORDINANCE TEXT AMENDMENT 15PLND-0080 Modifications to Which Structures and Surfaces are Included in the Calculation of Maximum Impervious Surfaces Coverage and Building Lot Coverage 365 of 419 DRAFT Page 2 of 4 Plan Commission Minutes 11/11/2015 A Zoning Ordinance Text Amendment to City Code Title 6, Zoning, to modify which structures and surfaces are included in the calculation of maximum impervious surface coverage and building lot coverage. Ms. Jones presented the staff report. The proposal is for a text amendment which would modify which structures and surfaces would be included in the calculation of maximum impervious surface coverage and building lot coverage in the Impervious Surface sections of each of the residential district zoning ordinances. Additionally, it would adjust the definition of impervious surface and building lot coverage within the Definitions section of the Zoning Code. The proposed text amendment is a revised version following two discussions of the Zoning Committee on September 16, 2015 and October 21, 2015 respectively. The intent of the proposed text amendment would simplify the language of the Impervious Surface ordinance and enable staff to better regulate the amount of impervious surfaces on residential lots. Commissioner Isaac inquired about the reasons behind including decks as a part of building lot coverage and indicated that the amendment seemed to actually make decks impervious due to their inclusion in that coverage calculation. He also explained that it could introduce a loophole wherein the homeowner is actually able to place more impervious surface on a lot and not actually solve the issue of stormwater runoff. Ms. Jones replied that there were a number of options considered prior to creating the current form of the text amendment. She explained that the Zoning committee discussions centered on greater ease of code interpretation as well as allowing for some flexibility for the homeowners while still enabling some level of regulation by City staff. Commissioner Ford stated that there seemed to be 4 categories of items to look at: items or structures that are ground surface, such as patios; items that are raised, such as decks; and within each of those categories, pervious and impervious surfaces. He explained that the existing ordinance takes the non-permeable surfaces into account; therefore, it was the raised structures and their permeability that the Zoning Committee struggled with. Commissioner Isaac provided an example to clarify his concern explaining he feels that allowing an exemption for pervious decks could create an issue with increased impervious surfaces on a lot. He then suggested that decks be fully regulated if that is the intent and not allow an exemption. Ms. Jones replied that intent of the exemptions is to allow for more flexibility in determining impervious versus pervious surfaces and enable homeowners to prove a level of porosity. She continued stating that the building lot coverage change will enable staff to have some control over the lot coverage and it will only be counted once in the maximum impervious surface calculation. Mr. Latinovic stated that the intent of the amendment is to include decks as part of building lot coverage but, if they have qualifying characteristics, allow them to be considered permeable surfaces. He continued, stating that, as the ordinance is set up currently, all decks are considered impervious surfaces. The Zoning Committee considered this to be unfair given some decks have open slats and cover pervious 366 of 419 DRAFT Page 3 of 4 Plan Commission Minutes 11/11/2015 surfaces. To avoid having a property owner placing a deck over their entire lot it was decided to include decks as part of building lot coverage. Commissioner Isaac asked if there was any consideration of providing a certain percentage towards the permeability of decks based on the size of the lot. Mr. Latinovic replied that yes this was considered. He stated that the code currently allows a 20% discount for paving blocks and there were discussions to possibly do something similar for decks but ultimately it was decided that providing only a discount for a structure that actually allows for full permeability was not appropriate. This then created modifications to provide more discretion and an increase in the discount for paving systems towards impervious surface coverage to 30% Commissioner Lewis asked if the deck counting toward building lot coverage would ultimately affect the size of a home. Mr. Latinovic replied that this is correct; the change could ultimately affect house size. Chairman Ford clarified that the proposed and existing regulations are subject to the variance process. Mr. Latinovic emphasized that yes, a variance from all of the regulations discussed can still be requested. Chairman Ford opened up the hearing for public comment. Mr. Andrew McGonigle introduced himself and was sworn in. He then explained that the proposed text amendment before the Commission is a vast improvement over what was originally proposed and thanked the Committee and staff for the work that was done. He brought up the issue of permeable decks and how there are ways that homeowners could adjust surfaces below their deck to make them impervious, therefore, it was important to keep some language that enabled homeowners to show and maintain some level of porosity for their decks. He emphasized that consideration of all water retaining surfaces still needs to occur but open discussion has, in his opinion, created an adequately updated text amendment. Chairman Ford asked if any members of the Commission had an amendment to what was proposed. Commissioner Isaac replied that he does not but appreciated the answers to his questions and concerns. Chairman Ford then explained that the genesis for the proposed text amendment was from Zoning Board of Appeals’ case. There was confusion with the current text in the code and a clearer directive that people could more easily understand was needed. Commissioner Pigozzi inquired as to whether the proposed amendment only applies to single family residences and is viewed as small step toward a larger movement of having more permeable surfaces used in the City. He stated that it was good to encourage people to use green technology and agreed with Mr. McGonigle in that it may be better to encourage people to retain stormwater runoff on their properties. Chairman Ford responded, saying that he believes the current building code requires properties to drain stormwater runoff onto their property, not into the sewer system or onto neighboring property. Downspouts are directed onto homeowner’s property in these cases. 367 of 419 DRAFT Page 4 of 4 Plan Commission Minutes 11/11/2015 Mr. Lewis stated that an incentive does exist, which has been raised from 20% to 30%, and encourages use of pervious paving systems. Mr. Pigozzi then asked what the public benefit would be if an owner keeps water on their property versus draining into the City’s storm sewers. Ms. Jones replied that though the water may be retained on site for some time, it eventually makes its way to the public infrastructure. The proposed text amendment is meant to ease stormwater run-off on both public and private properties. Commissioner Goddard made a motion to recommend approval of the text amendment. Commissioner Pigozzi seconded the motion. A roll call vote was taken and the motion was approved 7-0. Ayes: Commissioners Lewis, Dubin, Goddard, Pigozzi, Isaac, Brown and Chairman Ford Nays: None 6. ADJOURNMENT There being no further discussion, Commissioner Dubin made a motion to adjourn the meeting. Commissioner Goddard seconded the motion. A voice vote was taken and the motion was approved by voice call 7-0. The meeting was adjourned at 8:18 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 368 of 419 For City Council meeting of May 9, 2016 Item P2 Ordinance 50-O-16 Application for Major Zoning Relief for Access to Parking via the Street when Alley Access is Present at 2767 Crawford Avenue For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 50-O-16 Granting Major Zoning Relief for Access to Parking via the Street when Alley Access is Present at 2767 Crawford Avenue Date: April 25, 2016 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 50-O-16 granting major zoning relief for access to parking via the street when alley access is present for a new single family home at 2767 Crawford Avenue. The applicant has complied with all other zoning requirements, and meets the standards for variations. Summary 2767 Crawford Avenue is located on the east side of Crawford Avenue, midblock between Clifford Street and Glenview Road, in the R2 Single Family Residential District, and is surrounded by single family residences. The property is currently vacant. The applicant proposes to construct a two-story single family residence with an attached garage that is accessed via Crawford Avenue. Alley access is present, though no other garages on the block are accessed via the alley. Although the property features a compliant lot size, the lot is shallower than normal. The existing lot size is 6,617 square feet, where a compliant lot size in the R2 District is 5,000 square feet. Additionally, due to the existing front yard setbacks of homes on the same block, the required front yard setback on this property is 33 feet where typical front yard setback in the R2 district is 27 feet. The shallow lot size and increased front yard setback requirement make it difficult to design a typical two-car garage with alley access. The Zoning Ordinance requires parking spaces to be at least 18’ in depth, though most garages are 20’-22’ in depth to accommodate larger vehicles and space around the Memorandum 369 of 419 vehicles. A typical two-car garage in the rear would take up most of the rear-yard greenspace and leave little private greenspace for the homeowner. Furthermore, the applicant believes the alley is unusable in its current state. The alley is 10’ wide, improved with gravel and practically impassible in the winter since no other vehicles travel on it. City staff is not aware of any objections from neighboring property owners. The applicant obtained one letter of support for the proposal from a neighboring property owner (attached). Legislative History April 19, 2016: The Zoning Board of Appeals recommended approval of the major zoning relief 3-2 with the condition the project be in substantial compliance with the documents and testimony on record. ZBA members opposed to the parking access felt there was no substantial hardship unique to the property, and that the hardship presented was self- created. Attachments Proposed Ordinance 50-O-16 April 19, 2016 Draft ZBA Meeting Minutes ZBA Findings Letter of Support submitted at ZBA Hearing April 19, 2016 April 19, 2016 ZBA Packet: http://www.cityofevanston.org/assets/zba-packet-20160419.pdf 370 of 419 4/25/2016 50-O-16 AN ORDINANCE Granting A Major Variation Related to 2767 Crawford Avenue in the R2 Single-Family Residential District WHEREAS, Matthew Kustusgh (the “Applicant”), architect of the property commonly known as 2767 Crawford Avenue (the “Subject Property”), located within the R2 Single-Family Residential Zoning District and legally described in Exhibit A, attached hereto and incorporated herein by reference, submitted an application seeking approval of a Major Variation to zoning requirements imposed by Subsection 6-8-3-11 of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”); and WHEREAS, the Applicant requests the following Major Variation: (A) The Applicant requests to construct access to on-site parking across the front property line to Crawford Avenue, where access to on-site parking across a front property line is prohibited when alley access is present; and WHEREAS, on April 19, 2016, the Zoning Board of Appeals (“ZBA”), pursuant to proper notice, held a public hearing in case no. 16ZMJV-0016 to consider the amended application, received testimony, and made written records and findings that the application did meet the standards for Major Variations set forth in Subsection 6-3-8-12-(E) of the Zoning Ordinance and recommended City Council grant the Major Variations; and WHEREAS, at its meeting of May 9, 2016, the Planning and Development (“P&D”) Committee of the City Council received input from the public, carefully considered the ZBA’s record and findings and recommended the City Council accept 371 of 419 50-O-16 ~2~ the ZBA’s recommendation and approve the Major Variations in case no. 16ZMJV- 0016; and WHEREAS, at its meetings of May 9, 2016 and May 23, 2016, the City Council considered and adopted the recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property applied for in case no. 16ZMJV-0016 and described hereinabove. SECTION 3: The Major Variations approved hereby are as follows: (A) Approval to allow access to on-site parking across the front property line to Crawford Avenue. Subsection 6-8-3-11 prohibits access to on-site parking across a front property line when alley access is present on the Subject Property. SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Major Variations granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. 372 of 419 50-O-16 ~3~ SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 373 of 419 50-O-16 ~4~ Introduced:_________________, 2016 Adopted:___________________, 2016 Approved: __________________________, 2016 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 374 of 419 50-O-16 ~5~ EXHIBIT A Legal Description Lot 3 in the Estate of Caroline Gerstenbrand Subdivision in the west half of Section 33, Township 42 North, Range 13, east of the Third Principal Meridian, in Cook County, Illinois. PIN(S): 05-33-303-005-0000 05-33-303-041-0000 Commonly Known As: 2767 Crawford Avenue, Evanston, Illinois. 375 of 419 Page 1 of 2 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, April 19, 2016 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Myrna Arevalo, Mary Beth Berns, Scott Gingold, Violetta Cullen, Matt Rodgers Members Absent: Mary McAuley, Lisa Dziekan Staff Present: Melissa Klotz Chair: Matt Rodgers Declaration of Quorum With a quorum present, Chair Rodgers called the meeting to order at 7:00 pm. Approval of Minutes The minutes from the April 5, 2016 Zoning Board of Appeals meeting were motioned for approval with one correction by Ms. Cullen and seconded by Ms. Arevalo. The minutes were approved 3-0 with 2 abstentions. New Business 2767 Crawford Avenue ZBA 16ZMJV-0016 Matthew Kustusgh, architect, applies for major zoning relief to construct a new single-family residence in the R2 Single-Family Residential District. The applicant requests to construct access to on-site parking (attached garage) across the front property line to Crawford Avenue, where access to on-site parking across a front property line is prohibited when alley access is present (Zoning Code Section 6-8-3-11). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. On March 30, 2016, the applicant submitted revised plans and now requests a 2’ south interior side yard setback (instead of 0’setback as originally proposed) for self-storage units where 8’ is required (Zoning Code Section 6-14-3-6-C). All other variation requests remain. Ms. Klotz read the case into the record. Matt Kustusgh, architect, explained the proposal:  Was unaware of prohibition of driveway/curb cut off of Crawford when property was purchased and house was designed.  All other properties on the block have street access.  Multiple hardships exist: alley is not typically used, so it is impassible after snow storms, alley is gravel and not maintained by the City so it gets ripped up by garbage trucks, utility pole and tree are in the way of alley-accessed garage location, increased front yard setback and shallow lot depth make it difficult to design a compliant detached garage.  Detached garage off of the alley would use up more than half of the rear yard, and there would not be enough space for the required 10’ separation between structures. Ms. Berns noted the distance from the front of the garage to the front of the house is 6.25’, so if the attached garage were removed, the rest of the house could be pushed forward 6.25’ to create a larger back yard. 376 of 419 Page 2 of 2 Zoning Board of Appeals Ms. Berns asked staff what the house next door that was moved from Wilmette does for parking, and Ms. Klotz responded that house was approved for an open parking pad in the rear off of the alley. Chair Rodgers asked what is different about the required front setback, and Ms. Klotz explained this property has a 33’ required front setback, which is the average setback of the block. 27’ is the typical required front yard setback. Chair Rodgers asked the applicant if he considered moving the house forward to make more room for a detached garage in the rear, and the applicant replied he wanted to maintain greenspace as much as possible. A portion of the house extends over the attached garage to minimize the building footprint. Ms. Berns explained if the house were moved forward 6.25’ it would still comply with the front setback, and a detached garage in the rear would fit in a compliant location as well. The applicant responded that could be done, but a detached garage would take up a substantial portion of the rear yard and would not leave much private greenspace for the homeowner. Ms. Berns asked if the applicant was aware most Evanston homes have detached garages, and the applicant responded yes. The ZBA entered into Deliberation: Mr. Gingold explained there is a possible way to comply, but there is a hardship with the large front setback. The aerial view shows most houses in the neighborhood have attached front garages, so the proposal is consistent with the neighborhood. Ms. Cullen agreed. Chair Rodgers noted typically, the more curb cuts on a street, the worse that is for a neighborhood. The City is not responsible for plowing alleys. However, with only one homeowner on the block using the alley, it would be difficult to use in the winter. The Standards were addressed: 1. Yes 2. Yes 3. Yes; No – Ms. Berns 4. Yes 5. Yes 6. Yes; No – Chair Rodgers, Ms. Berns 7. Yes; No – Chair Rodgers, Ms. Berns Mr. Gingold motioned to recommend approval of the requested zoning relief, with the condition the project be in substantial compliance with the documents and testimony on record. The motion was seconded by Ms. Arevalo and recommended for approval 3-2. The meeting adjourned at 7:40pm. 377 of 419 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of After conducting a public hearing on April 19, 2016, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; ___X___Met _____Not Met 5-0 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met _____Not Met 5-0 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met _____Not Met 4-1 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met _____Not Met 5-0 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there ___X___Met _____Not Met 5-0 Case Number: 16ZMJV-0016 Address or Location: 2767 Crawford Avenue Applicant: Matthew Kustusgh, architect Proposed Zoning Relief: Construct access to on-site parking (attached garage) across the front property line to Crawford Avenue, where access to on -site parking across a front property line is prohibited when alley access is present (Zoning Code Section 6-8-3-11). 378 of 419 is a public benefit; (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; __X___Met _____Not Met 3-2 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; __X___Met _____Not Met 3-2 and, based upon these findings, and upon a vote of __3__ in favor & __2__ against recommends to the City Council __X___ approval with conditions: 1. Substantial compliance with the documents and testimony on record. _____ denial Attending: Vote: Aye No __X__ Violetta Cullen _X__ ____ __X__ Mary Beth Berns ____ _X__ _____ Lisa Dziekan ____ ____ __X__ Matt Rodgers ____ _X__ __X__ Scott Gingold _X__ ____ __X__ Myrna Arevalo _X__ ____ _____ Mary McAuley ____ ____ 379 of 419 380 of 419 381 of 419 For City Council meeting of May 9, 2016 Item O1 Sunshine Enterprises Evanston Entrepreneurship Funding Request For Action To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager Johanna Leonard, Economic Development Manager Paul Zalmezak, Senior Economic Development Coordinator Subject: Sunshine Enterprises Evanston Entrepreneurship Support Date: April 20, 2016 Recommended Action: Staff and the Economic Development Committee recommend reimbursement of $50,000 to Sunshine Enterprises for completing the Winter 2016 Cohort, and to approve additional funding for the Spring 2016 Cohort, beginning June 4, 2016 to help facilitate business creation opportunities for primarily low- and moderate-income Evanston residents, in an amount not to exceed $50,000. Funding Source: Staff recommends utilizing funds from the Community Development Block Grant Economic Development Fund – Account No. 215.21.5260.63064 (revolving loan fund and entitlement). The fund was established in 2012 to provide: 1) Access to capital, particularly gap financing, to businesses that create or retain jobs for low/moderate income residents or provide needed goods and services to low/moderate income neighborhoods; 2) Technical assistance (business consulting) to expand entrepreneurial efforts/business start-ups; and 3) Funds to improve the facades of retail/commercial buildings in neighborhood business districts in the City’s Neighborhood Revitalization Strategy Area. Sunshine Enterprise’s program meets a CDBG national objective by providing technical assistance to primarily low- and moderate-income entrepreneurs and microenterprises (businesses with no more than five employees, including the owner) in the City’s Neighborhood Revitalization Strategy Area, which is prioritized for CDBG funding in the City’s Consolidated Plan. Low and moderate income is defined as persons making 80% or less of the area median income which is $60,800 for a family of four. The CDBG defined income limits for Cook County are summarized in the attachments. Summary: On December 14, 2015, the City Council approved funding for Sunshine Enterprises for the Community Business Academy Winter 2016 Cohort which graduated April 18, 2016. The City Council requested that Sunshine Enterprises return to the Economic Memorandum 382 of 419 Development Committee to provide a report to the Committee on its programs, the progress of participants, and other “report-back” information stipulated in the funding agreement. Attached is the progress report which complies with the funding agreement. Based on the results of this progress report, the Economic Development Committee agreed to consider recommending approval of an additional $50,000 in funding for the second cohort to be scheduled Spring/Summer 2016. If successful, Sunshine Enterprises could repeat the process following the second cohort and request approval for an additional $50,000 for a third cohort scheduled for Fall 2016. On April 27, 2016, Sunshine Enterprises presented the results of the Winter 2016 Community Business Academy Cohort. In summary, Sunshine Enterprises served a total of 29 individuals, 17 of whom are Evanston residents, and five are Evanston based businesses. The funding agreement provides reimbursement of up to $50,000 based on meeting the minimum threshold of Evanston residents and/or Evanston-based businesses. The agreement requires the funding be reduced proportionally if the total Evanston resident / Evanston-based business cohort fall below 75% of the total cohort attendees. Sunshine Enterprises exceeded the threshold with a total of 76% being Evanston resident or Evanston-based businesses. Therefore, as summarized in the table that follows, staff recommends reimbursing Sunshine Enterprises a total of $50,000 for the recently completed Community Business Academy Winter 2016 Cohort. Sunshine Enterprises Winter 2016 Cohort Report Cohort Total 29 Total Evanston Resident/Based 22 Agreement Threshold 75% Actual % Evanston Resident/Based 76% Funding Winter 2016 Cohort $ 50,000 Legislative History The Economic Development Committee voted unanimously (9-0) on April 27, 2016 to reimburse Sunshine Enterprises for the Winter 2016 Cohort, and to recommend approval of the program and funding of $50,000 for the Spring 2016 cohort with the opportunity to request funding for the Fall 2016 cohort based on performance. Attachments: -Sunshine Enterprises Winter 2016 Cohort Report 383 of 419 First Name Last Name Evanston resident/business Home Address Evanston Ward Business Name Business Type Graduated? 1 Nikita Legrone Yes Evanston 5 Extraordinary Events Event Planning yes 2 Carla Eason Yes Evanston 2 Body Works by Carla Massage Therapy yes 3 Kylette Lindsey Yes Evanston 3 KKMD Media yes 4 Normalee Gallimore Yes 1834 Grey Evanston 5 Restaurant no 5 Deanna Williams Yes Evanston 8 Divorce and Me Service yes 6 Teya Michelle Covin Yes Evanston 6 Food no 7 Dezirae Pettis Yes Evanston 9 woman about town networking no 8 Seth Simmons Yes Evanston 2 Fresh Print Graphic T Shirts yes 9 Annie Britt Yes 1012 Dewey Evanston 2 Barber/Beauty Shop yes 10 Karli Butler Yes Evanston 2 Burn Beauty Public Speaking yes 11 AMPARO KACIUS Yes Evanston 2 Medical yes 12 Justin Martin Yes 1569 Dodge Ave.1737 Leland Evanston 2 Justincredible Catering yes 13 Lynette Stuhlmacher Yes Evanston 6 Food (organic oils)yes 14 Tiffini Holmes Yes Evanston 1 corporate coach no 15 Tracy Jackson Yes Evanston 2 Medical yes 16 Wendy Weaver Yes Evanston 5 Food (organic oils)no 17 Kandi Corbbins Yes Evanston 7 iKandi Beauty yes 18 Gulshat Nematulla Chicago TBD yes 19 Coretta Braithwaite Yes (west end farmers market)Beach Park Currys Kitchen Food yes 20 Precious Crawford Chicago Purpose by Design Online Boutique Clothing yes 21 Sandy Mathurin Skokie Sandy Mathurin Stylist yes 22 LaDesia Taylor Yes (1114 Sherman)Country Club Hills Flaunt Your Blessings Apparel yes 23 Jennifer Eason Yes (1623 Simpson)Skokie Jennifer's Edibles Food yes 24 Inman Dawson Chicago Graphic Design no 25 Natalie Waters Yes (west end farmers market)4626 N. Kelso 2r Chicago Smile of the Day Motivational yes 26 Jamelia Pierce Chicago Heavenly Hands Cleaning Service no 27 Michelle Sampson Chicago Staffing yes 28 Tyrone Crowder 7625 N. Bosworth Apartment 2 Chicago Bucktown Maid Service Cleaning Service yes 29 Stacy Brill Yes (NU Campus)Skokie Stacy Brill Project College assistance services yes 1810 Lake Street 1901 Church Street 1705 central 4843 C Elm Street 39610 N. Warren Ln. 5848 N.Lincoln Ave. 2056 E 72ND PL # 2 8135 N. Kilpatrick Ave 5100 N Sheridan Rd APT#307 2106 w. Fargo 2807 w. lunt ave. APT 1D 4915 Kirk Street #2E 17750 Country Club Dr 127 Custer Ave 2715 Central st 1812 Hartrey Ave 1416 Hinman 1324 Hartrey Ave 648 Custer Ave 1516 Hinman Ave 838 Grey Ave 1724 Crain street 2305 Thayer St 1220 Darrow Ave 384 of 419 For City Council meeting of May 9, 2016 Item O2 Business of the City by Motion: Funding for Chicago’s North Shore Convention and Visitors Bureau For Action To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager Johanna Leonard, Economic Development Division Manager Subject: Approval of Funding for 12-month period for Chicago’s North Shore Convention and Visitors Bureau (CNSVB) Date: April 27, 2016 Recommended Action: Staff and the Economic Development Committee support a recommendation from the Economic Development Committee to the City Council to approve funding for Chicago’s North Shore Convention and Visitors Bureau (CNSCVB) in the amount of $78,810.00 for a period commencing July 1, 2016 through June 30, 2017. Funding Source: Economic Development Fund’s Economic Development Partnership Account (Account # 225.15.5300.62659). The FY2016 budget allocated $300,000 to this account; to date, $12,447.08 has been spent from this account. Summary: CNSCVB is the certified convention and visitor bureau currently representing Evanston, Glenview, Northbrook, Prospect Heights, Skokie, Wheeling, and Winnetka. The annual budget for the CNSCVB is approximately $1,400,000; Evanston’s contribution is 4.3% percent of the overall budget. The group’s primary mission is to attract group and individual business and leisure travelers to these communities. CNSCVB works closely with the local hotels, the Evanston Chamber of Commerce, Downtown Evanston, and other business districts in Evanston to accomplish this mission. This year’s requested amount represents the first increase Evanston has experienced since 2008; the increase represents the addition of the Hyatt House to Evanston’s collection of hotel offerings. The increase for this year is an increase of $15,156.00 from $63,654.00 in 2015. As noted in the submission from CNSCVB, the formula for determining the incremental increase of dues as the result of the addition of a new hotel is (the per room rate and the occupancy is based on averages for the north shore): Memorandum 385 of 419 114 rooms, x $114 per room rate x 71% occupancy x 365 days = $3,367,913.00 Incremental Hotel Revenue for the Hyatt House Hotel for a full year’s collection This new revenue is then assessed the formula for contributions of the CNSCVB which is: 3,367,913.00 x 3% x 15% = $15,156.00. Based on similar assumptions, the City’s collection of Hotel-Motel Tax (7.5%) collected for the new hotel would exceed the incremental cost of the increase in CNSCVB dues. The new revenue ($3,367,913 assessed a 7.5% tax would be approximately $252,593.48. The attached materials summarize the CNSCVB’s request and provide additional information on the incremental request. Legislative History: On April 27, 2016 the Economic Development Committee considered the request for the annual membership and voted 9-0 in support of a recommendation to City Council for approval. Attachments: -CNSCVB Cover Letter and Presentation 386 of 419 April 8, 2016 Johanna Leonard Economic Development Division Manager City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Dear Johanna, On behalf of Chicago’s North Shore Convention and Visitors Bureau (CNSCVB), I am writing you requesting that the City of Evanston renew its membership with our organization. The annual fee for the City of Evanston’s membership for our upcoming fiscal year will be $78,810.00. This is an increase over the dues paid for the past eight years and reflects the addition of the Hyatt Place Hotel to the city’s roster of hotels. The dues for municipal partners stays the same each year (with a 3% potential annual increase voted in by the Board of Directors) and only changes when a new property is built that adds inventory to a city. This rule has been applied to all our member municipalities. Please see the attached document for detailed clarification. I believe that the work of the CNSCVB has benefitted the hotels, attractions, retail merchants, and restaurants of the city and hope that we can continue our work in our upcoming fiscal year (July 1, 2016 – June 30, 2017) representing the City of Evanston. The Hyatt House Hotel joined the bureau last summer and has been actively engaging in our programs and selling the property well in advance of its opening. This is standard for hotels. The highlights of the past year and our future plans are included in the attached pdf. Please let me know if you need anything else or have any questions. Thank you for your consideration, Gina Speckman Executive Director 387 of 419 April 8, 2016 TO: Johanna Leonard FROM: Gina Speckman RE: City of Evanston Dues in CNSCVB It was good chatting the other day and thank you for reaching out. It gave me the opportunity to talk about the Bureau’s upcoming fiscal year (FY17 which begins on July 1, 2016) and the dues for the City of Evanston in our organization. As you know, the City of Evanston was a founding member of Chicago’s North Shore Convention and Visitors Bureau (CNSCVB) when it expanded from the Evanston Convention and Visitors Bureau in 2002. At the point of the regionalization of the Bureau into a regional entity, a formula was assessed to the hotel revenue (NOT TAX) of each city to derive at a fair share of investment. The formula is based on Revenue versus tax collections as our communities have different tax rates. The formula is: Hotel Tax revenue of preceding year x 3% (well below the tax rate of any community) x 15% In 2001, Evanston hotel REVENUE (not tax) was $13,733,333.00 According to the formula then the dues were assessed as follows: $13,733,333 x 3% x 15% = $61,800.00 Thus, the dues for the City of Evanston from 2002 – 2007 were $61,800.00. In 2008, the Board raised municipal dues 3%. Evanston’s dues were then $63,654.00 where they have remained for the past 8 years. The City of Evanston benefits from being a founding member as this dues amount is at a lower level than new members whose revenue levels are much higher due to the growth of the hotel tax over the years. A great example is the state funding we receive which really showcases the rise in hotel tax for all parties. Just as the municipalities assess a hotel tax, the state has a 6% hotel tax. Our contributions from the State of Illinois mirror the increase in hotel tax collections by statute. If you look at the chart on the next page, you can this growth: 388 of 419 2002 2008 2015 City of Evanston’s CNSCVB Contribution $ 61,800.00 $ 63,654.00 $ 63,654.00 State of Illinois’ CNSCVB Contribution $362,826.00 $447,854.00 $814,868.00 Currently, municipal dues stay the same (outside of the ability of the Finance Committee with Board of Directors approval to increase dues 3% annually). The only other situation where dues change is when a community adds a new hotel. Thus, with the opening of the Hyatt House, the City of Evanston’s dues will change. When a community adds a hotel, we do not reassess the formula for the entire community’s properties. We only assess the formula to the new hotel’s incremental revenue. In the case of the Hyatt House, we would determine the increase as follows. In 2015, the North Shore Average Daily Rate was $114 and the Occupancy was 71%. The Hyatt House will have 114 rooms. Therefore, the conservative estimate of revenue would be: 114 rooms, x $114 per room x 71% occupancy x 365 days = $3,367,913.00 Incremental Hotel Revenue for the Hyatt House Hotel for a full year’s collection. If we run this revenue figure to the formula, the incremental dues would be as follows: $3,367,913 x 3% x 15% = $15,156.00 So entering the CNSCVB FY17 fiscal year which begins July 1, Evanston’s dues will be: $78,810.00 I hope this makes sense and I know this is a marked increase but it is fair and unilaterally applied to all of our communities. As you know, the dues have basically been flat for Evanston throughout its partnership with the CNSCVB. I know it is a bit complicated but I wanted to spell it out crystal clear as to how we derive our municipal dues. 389 of 419 390 of 419 The mission of the Bureau is to strengthen the positive awareness of Evanston and Chicago’s North Shore as a business, meeting, event and visitor destination. Through aggressive sales and marketing initiatives, the CNSCVB promotes Evanston as an outstanding destination for visitors as part of the city’s plans to increase tax revenues and stimulate economic development and growth. 391 of 419 The source of half of the Bureau’s annual budget is the State of Illinois’ Office of Tourism. The other half is derived from our local member communities: Evanston, Glenview, Winnetka, Northbrook, Prospect Heights, Skokie, Wheeling ...and our newest community, Glencoe as well as our private sector business members. 392 of 419 The CNSCVB staff has a broad -based expertise in hospitality sales and marketing. Gina Speckman, Executive Director Kimberly Wright, CMP, Director of Sales Caryn Shulman, Tourism Marketing Manager Jennifer Engel, Manager, Membership and Advertising Johnnice Chew, Manager, Finance and Administration Jackie Sachs, Marketing and Social Media Manager 393 of 419 The CNSCVB operates on a July 1 Fiscal Year Calendar. In the fiscal year just ending, the occupancy of the Evanston hotels increased by 3.8% and Average Daily Rate has increased by $4.90. These metrics result in increased revenue for our hotels and the City of Evanston in hotel tax dollars. The Bureau distributed 294 Direct Group Sales Leads to Evanston hotels representing 30,060 sleeping rooms. Of these leads, CNSCVB reported that 33 leads had been booked from all markets group and leisure representing 6,150 sleeping rooms. 394 of 419 Engaged with prospective group organizers at more than 28 trade shows and industry conferences. Organized 10 sales missions to pre-qualified customers in key business- producing regions. Created 8 familiarization (FAM) or educational tours for prospective customers who have never experienced the hotels or attractions of Evanston. Customized 52 site inspection trips for prospective customers. Raised awareness by advertising in key industry publications, both online and in print. Further boosted exposure for Evanston by developing partnerships with third party meeting planning companies, group travel management companies, and receptive tour operators. 395 of 419 The Bureau budget for our current fiscal year that began July 1, 2015 (FY15) Is $1.5 million. Evanston’s contribution reflects 4.3% of the Bureau’s total budget. With those dollars, the CNSCVB operates a full range of sales and marketing programs to achieve its goals including: Trade Shows Direct Sales Calls Sales Missions Printed Collateral Print Advertising E-mail campaigns Interactive Website Online Advertising Social Media Familiarization Trips and Site Inspections Public Relations 396 of 419 397 of 419 For Evanston Hotel Guests 398 of 419 Map of Great Lakes Lighthouses Leisure Consumer ad 399 of 419 Meetings Market ad International Consumer advertising 400 of 419 CNSCVB supported the One State Together In the Art Conference with the following: •Bid Package •Arranged bus transportation for tours •Served as Co-host with the City of Evanston •Assisted with the dine-around produced by Downtown Evanston •Provided volunteers for the event •Produced Conference badges for attendees and volunteers •Assisted with on-site logistics 401 of 419 402 of 419 The Chicago Architecture Foundation’s Open House Chicago is a free public festival that offers behind-the-scenes access to 200 cool places across metro Chicago. On October 17 -18, 2015, Open House Chicago expanded for the first time beyond the city limits of Chicago to include sites in Evanston. In two days, more than 16,000 Evanston site visits were made. Visitors hailed 704 different zip codes from around the country. 403 of 419 2015 Open House Chicago Evanston sites: Evanston History Center (Dawes House) FEW Spirits Distillery First Presbyterian Church of Evanston Frances Willard House Museum Grosse Point Lighthouse Lake Street Church of Evanston Margarita European Inn Music Institute of Chicago Nichols Concert Hall Northwestern University, Alice Millar Chapel Northwestern University, Dearborn Observatory One Rotary Center Sigma Alpha Epsilon - Levere Memorial Temple Woman's Club of Evanston 404 of 419 Grosse Point Lighthouse Frances Willard House 405 of 419 Evanston was able to take advantage of the extensive Advertising campaign that the Chicago Architecture foundation commits to Open House Chicago. 406 of 419 Open House Chicago enjoyed huge Coverage on social media channels. All of the posts created by CNSCVB and Downtown Evanston were tagged with the #OHC2015 hashtag and sent out by the Open House Chicago social media team. 407 of 419 Open House Chicago Advertising in Program Guide inserted in the Chicago Tribune and distributed at 200 Open House Chicago sites. Done in partner- ship with Downtown Evanston. 408 of 419 Downtown Evanston and the CNSCVB collaborated on the publication of a brochure which detailed train lines and retail districts near to Open House Chicago Evanston sites. These were distributed to all the Evanston sites. 409 of 419 410 of 419 Facebook Ad Campaigns increased Likes from 151 August 2014 to 950 today. 411 of 419 412 of 419 The redesigned CNSCVB e-newsletter is sent monthly to a dedicated list of over 10,500 highlighting North Shore happenings and events. 413 of 419 The redesigned CNSCVB website is very popular for visitors, locals and meeting and tour planners. Over 30,000 unique visitor pages are accessed each month. www.visitchicagonorthshore.com 414 of 419 The relaunched blog takes our seasonal content and puts a spin on it with a guest blogger taking our content and reimagining it in a way to engage new audiences. 415 of 419 Strong Social Media presence on Facebook, Twitter, Instagram, Pinterest and Linkedin with a postings contributed by CNSCVB member businesses posted multiple times per day 365 days a year. Members can send us postings and they are live within 24 hours on all networks. Our social media feeds are rated the most influential on the North Shore with extended reach of 119,000 organic viewers a week. 416 of 419 Our bureau has one employee and one contractor working on our social media Feeds. We actively post and repost content supplied by our members daily and manage paid advertising campaigns on social media feeds to greatly expand our organic reach. Our ability to target very specific messages to equally specific audiences makes this advertising vehicle trackable and very cost effective. 417 of 419 Familiarization Trips also known as Educational Trips allow clients who have not experienced Evanston and the North Shore. 418 of 419 Our Multi-Media Public Relations Outreach includes: Press Releases distributed electronically and through third party services to gain coverage of Chicago’s North Shore in three major target markets: meetings, group tours and consumer leisure travelers. Host international and national media on tours of the North Shore. Handle more than 300 inquiries per year from local, regional, national and international media outlets. Engage bloggers by various themes (food, culture, family, theatre, outdoor adventure, etc.) to gain exposure on popular blogs. 419 of 419